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cp03-26-1991 cf � t Cti Y C t r'l Z— —, b� .J1 n _ March 30 sfv"lD Y -27- 10:00 A.M. - Directors Meet at City Hall 5:00 P.M. - Park & Recreatio Board Meeting at Library Conference Room - PALL MONDAY 6:00 P.M. — City Council Workshop with Directors Re. Annual reports 7:30 P.M. — City Council Meeting at City Hall THURSDAY -28- n � - Nursing Home Board Meeting at Burns Manor ... J ✓.. 25- Noon - Safety Council Meeting at Heritage Center 1:00 P.M. — Utilities Cormiss Meeting at Utilit F RIDAY .ss -i T tJ Y —29— —30— GOOD FRIDAY FIRST DAY OF PASSOVER �a AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 26, 1991 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Sherman Buschow, Assembly of God Church 3. Consideration of Minutes - Regular Meeting of March 12, 1991; Bid Openings of March 11 & March 19, 1991; Special Meeting of March 19, 1991 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - February 1991 2. Planning Commission Minutes of February 19, 1991 (b) Gambling License for Minnesota Deer Hunters Association Raffle (c) Intoxicating Liquor Licenses: 1. The Underground 2. Victorian Inn 3. The Coach 4. The Gold Coin 5. O'Toole's (d) Requests for Reduced Refuse Rate (e) Appointment of Jim Mills to Nursing Home Board (7 -1 -91) Action - Motion to order report and minutes filed, issue licenses, approve reduced rate and ratify appointment 5. Public Hearing None. 1 CITY COUNCIL AGENDA - MARCH 26, 1991 6. Action - Motion to reject - Motion to approve Communications Requests And Petitions (a) Consideration of Request to Use Library Square On April 7, 1991 for Patriotic Program Action - Motion to reject - Motion to approve (b) Consideration of Request for Marion Graham to Attend Lab Training School In Eau Claire, Wisconsin (c) Discussion of Lodging Tax By Bob Mlynar Action - Motion to reject - Motion to waive first reading of ordinance and set second reading April 9 7. Resolutions And Ordinances • (a) Resolution No. 9457 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt Unfinished Business (a) Consideration of Subdivision Agreement for Wal -Mart (DEFERRED FEBRUARY 12, 1991) Action - Motion to reject - Motion to approve 9. New Business (a) Consideration of Delinquent Water And Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service (b) Consideration of Hanging Special Spring Flags Along Main Street Action - Motion to reject - Motion to approve (c) Consideration of Industrial Wastewater Discharge Fee Action - Motion to reject - Motion to approve • 2 0 CITY COUNCIL AGENDA - MARCH 26, 1991 (d) Consideration of Advertising for Bids for New Entrance At Civic Arena Action - Motion to reject - Motion to approve (e) Consideration of Application for Solicitors License By Midwest City Directory Action - Motion to reject - Motion to approve and issue license (f) Consideration of Approval of Airport Consultant Selection Finalist Action - Motion to reject - Motion to approve (g) Consideration of Supplemental Agreement for Juul Contracting On T.H. 7 East for Letting No. 3 (1990) Action - Motion to reject - Motion to approve and enter into agreement (h) Discussion of Main Street (T.H. 15) Striping Proposal By MN /DOT Traffic Engineer Keith Voss Action - (i) Consideration of Ordering Plans And Specifications And Advertising for Bids On Letting No. 1, Project No. 91 -01; Letting No. 2, Project No. 91 -02; And Letting No. 6, Projects 91 -10 & 91 -12 Action - Motion to reject - Motion to approve and advertise for bids - Motion to waive reading and adopt Resolutions No. 9445, No. 9446 & No. 9447 (j) Consideration of Awarding Bid for Letting No. 8, Project No. 91 -15 (1991 Asphalt Pavement Crack Sealing) Action - Motion to reject - Motion to approve and enter into contract - Motion to waive reading and adopt Resolution No. 9448 fl CITY COUNCIL AGENDA - MARCH 26, 1991 (k) Consideration of Preliminary Plat of North Oak Ridge Submitted By Kevin Compton with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve (1) Consideration of Variance Requested By Marvin Willhite with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9449 (m) Consideration of Preliminary And Final Plat of School District Plat Submitted By Hutchinson School District with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9450 (n) Consideration of Conditional Use Permit Requested By Hutchinson School District In Wager Development Corp. Plat with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9451 (o) Consideration of Request By Hutchinson Technology Inc. to Rezone from R -2 To I -1 with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of ordinance and set second reading for April 9, 1991 (p) Consideration of Variance Requested By 3M Company with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9452 (q) Consideration of Conditional Use Permit Requested By 3M Company with Favorable Recommendtion of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9453 • 4 . CITY COUNCIL AGENDA - MARCH 26, 1991 (r) Considertaion of Conditional Use Permit Requested By Tom Daggett, Hutchinson Mfg. & Sales Inc., with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9454 (s) Consideration of Variance Requested By Bruce Rannow with No Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9455 (t) Consideration of Preliminary And Final Plat of Howard's Addition Submitted By Ward Haugen with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9456 • (u) Consideration of Sketch Plan Submitted By Pete Kasal (Two Mile Radius - Lynn Township) Action - Refer to County with no objection (v) Consideration of Proposed Cuts for 1991 City Budget Action - (w) Consideration of Hospital Board Recommendation to Approve Purchase of Cat Scan Equipment Action - Motion to reject - Motion to approve (x) Consideration of Retainage Agreement with General Contractor for Hutchinson Community Hospital Action - Motion to reject - Motion to approve and enter into agreement (y) Consideration of Supplemental Agreement No. 1 for Diamond 5 Wrecking, Inc. On Letting No. 1, Downtown Shopko Development Site, Phase I Action - Motion to reject - Motion to approve and enter • into agreement 5 CITY COUNCIL AGENDA - MARCH 26, 1991 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations And Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment • N • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 12, 1991 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Harry Kelm. 3. MINUTES The minutes of the regular meeting of February 26, 1991 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND • 1. BUILDING OFFICIAL'S REPORT - FEBRUARY 1991 2. PARK & RECREATION BOARD MINUTES OF JANUARY 30, 1991 3. LIBRARY BOARD MINUTES OF FEBRUARY 21, 1991 4. SENIOR ADVISORY BOARD MINUTES OF JANUARY 16, 1991 5. AIRPORT COMMISSION MINUTES OF FEBRUARY 25, 1991 6. NURSING HOME BOARD MINUTES OF JANUARY 24, 1991 AND JANUARY 31, 1991 (b) GAMBLING LICENSE FOR 40 & 8 VOITURE 414 AT AMERICAN LEGION (c) POPCORN AND CONCESSION STAND PERMIT FOR MARK MCGRAW (DEFERRED JANUARY 22, 1991) (d) APPOINTMENTS 1. DIANE GILMER - HOSPITAL BOARD 2. CLINT GRUETT - PLANNING COMMISSION The motion was made by Alderman Torgerson, seconded by is Alderman Mlinar and unanimously carried, to order report and minutes filed, issue license and permit, and ratify the appointments. 94 CITY COUNCIL MINUTES - MARCH 12, 1991 0 5. PUBLIC HEARING (a) 8:00 P.M. - MISCELLANEOUS IMPROVEMENT PROJECTS Mayor Ackland called the hearing to order at 8:00 P.M. and read Publication No. 4201. 1. PROJECT NO. 90 -11B - WAGNER DEVELOPMENT CORP. PLAT No one was present to be heard. 2. PROJECT NO. 90 -16B - T.H. 7 EAST Engineer Rodeberg reported that the Myron Ziemer property was to be removed from the improvement list. No one was present to be heard. 3. ASSESSMENT ROLL NO. 35 - ACTIVATING DEFERRED ASSESSMENT No one was present to be heard. 4. PROJECT NO. 90 -26 - KEITH STREET, SOUTHWEST SANITARY SEWER AND WATERMAIN SERVICES No one was present to be heard. 5. PROJECT NO. 90 -15B - T.H. 15 NORTH No one was present to be heard. The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to close the hearing at 8:10 P.M. The motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to ap- prove the projects and waive reading and adopt Reso- lution No. 9440. (b) 8:15 P.M. - ASSESSMENT ROLLS Mayor Ackland called the hearing to order at 8:15 P.M. and read Publication No. 4202. LJ 2 0 CITY COUNCIL MINUTES - MARCH 12, 1991 1. ASSESSMENT ROLL NO. 264 PROJECT NO. 90 -11B - No one was present to be heard. PROJECT NO. 90 -16B - No one was present to be heard. PROJECT NO. 90 -26 - No one was present to be heard. PROJECT 90 -15B - No one present to be heard. 2. ASSESSMENT ROLL NO. 265 DEFERRED ASSESSMENT ROLL 35 - No one was present to be heard. Engineer Rodeberg reported that on Assessment Roll No. 264, the property of Myron & Viola Ziemer was to be removed and $810.70 deducted, for a new total of $9,180.60. Also, there were two corrections on Roll No. 264, Project No. 90 -15B, to change Account No. 28 • to $2,300.38 and Account No. 30 to $3,451.10, for a new total assessment of $26,361.89. The motion was made by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried, to close the hearing at 8:20 P.M. The motion was made by Alderman Erickson, seconded by Alderman Lenz and unanimously carried, to approve and adopt Assessment Rolls No. 264 and No. 265, to waive readings and adopt Resolutions No. 9441 and No. 9442. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) CONSIDERATION OF REQUEST TO ATTEND TREE INSPECTORS CERTIFICATION SEMINAR Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously carried to approve the request. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9435 - RESOLUTION FOR PURCHASE • The motion was made by Alderman Erickson, seconded by 3 CITY COUNCIL MINUTES - MARCH 12, 1991 0 Alderman Mlinar and unanimously carried, to waive reading and adopt. (b) RESOLUTION NO. 9436 - RESOLUTION TO RENAME HELLANDS PARK TO ROTARY PARK The motion was made by Alderman Lenz, seconded by Alder- man Torgerson and unanimously carried, to waive reading and adopt. (c) RESOLUTION NO. 9437 - RESOLUTION TO RENAME BRIDGE PARK WEST TO ODD FELLOWS PARK The motion was made by Alderman Mlinar, seconded by Ald- erman Lenz and unanimously carried, to waive reading and adopt. (d) RESOLUTION NO. 9438 - RESOLUTION TO RENAME OLD ROBERTS PARK TO LIONS PARK The motion was made by Alderman Torgerson, seconded by • Alderman Erickson and unanimously carried, to waive reading and adopt. (e) RESOLUTION NO. 9439 - RESOLUTION REQUESTING IMPROVEMENT OF LANE MARKINGS ON MAIN STREET (TRUNK HIGHWAY 15) The motion was made by Alderman Erickson, seconded by Alderman Lenz and unanimously carried, to waive reading and adopt. 8. UNFINISHED BUSINESS (a) CONSIDERATION OF ADDITIONAL LANGUAGE IN CAR IMPOUNDING CONTRACT The motion was made by Alderman Torgerson, seconded by Alderman Lenz, to approve and enter into contract. Following discussion of the additional language in the contract, Alderman Torgerson withdrew his motion and Ald- erman Lenz withdrew his second to the motion. The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to defer until the City Attorney can review for clarification. • 4 0 CITY COUNCIL MINUTES - MARCH 12, 1991 After further discussion, the motion was made by Alder- man Torgerson, seconded by Alderman Lenz and unanimously carried, to approve the contract with the paragraph in question deleted. (b) CONSIDERATION OF ADOPTION BY REFERENCE OF 1988 STATE FIRE CODE (DEFERRED OCTOBER 23, 1990) The motion was made by Alderman Erickson, seconded by Alderman Torgerson, to approve and adopt by reference, to waive first reading of ordinance and set second reading for March 26, 1991. Following discussion, Alderman Erickson withdrew his motion, and Alderman Torgerson withdrew his second to the motion. Alderman Erickson moved to defer. Motion seconded by Alderman Torgerson and unanimously carried. 9. NEW BUSINESS • (a) CONSIDERATION OF RECOMMENDATION FROM TREE BOARD FOR COMPOST SITE FEE SCHEDULE AND OPERATION Forester Mark Schnobrich reported on the compost site operation and the recommended fee schedule for commer- cial haulers of $150 yearly fee and $25 per trip charge for after hours. Following discussion, the motion was made by Alderman Lenz, seconded by Alderman Mlinar and unanimously car- ried, to approve the recommendations. (b) CONSIDERATION OF STEP 2 GRANT AMENDMENT FOR WASTEWATER TREATMENT PLANT Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to approve the amendment. (c) DISCUSSION OF CROW RIMER DAM IMPROVEMENTS, PHASE B, AND DNR LETTER OF INTENT Engineer Rodeberg reported on the dam improvements and the recommendation from Barr Engineering Company. • Following discussion, Alderman Mlinar moved to direct the 5 CITY COUNCIL MINUTES - MARCH 12, 1991 • information to DNR that budgetary considerations limited the work that could be done on the Crow River dam. Mo- tion seconded by Alderman Torgerson and unanimously car- ried. (d) DISCUSSION OF DOWNTOWN DEMOLITION CONTRACT Engineer Rodeberg reported that Diamond 5 would be doing the demolition on the Shopko project site, and there was a potential issue regarding salvage rights. Since June 1, 1991 was the completion date for demolition, the City would pay the additional insurance costs involved due to the delay on the Rannow property because he may not be out until June 21. Attorney Anderson commented on a meeting he had with Lloyd Allen regarding salvage rights from Allen's build- ing. (e) CONSIDERATION OF PROPOSAL FOR ROOF REPAIR OF OLD FIRE • STATION Mr. Mike Maiers of Laraway Roof Systems presented two proposals on roof repair at the old fire station. Two written proposals were also submitted. Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Torgerson and unanimous- ly carried, to refer the proposals to staff for a recom- mendation. (f) CONSIDERATION OF ABANDONMENT OF WATER WELLS AT SHOPKO SITE It was recommended to hire L.T.P. Enterprises to seal the 2 well on the Car Quest property for $200 and the 16" well in the cold storage building, prior to demolition, for $2,684.13, both within the Shopko site. The 12" water well cannot be accessed until after demolition, and a proposal will be presented later. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously car- ried, to approve the L.T.P. Enterprises proposal. 1] • CITY COUNCIL MINUTES - MARCH 12, 1991 (g) CONSIDERATION OF FLAGS ON MAIN STREET This item was withdrawn from the agenda. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz stated that it had been determined the temporary location of the liquor store in the vi- cinity of a public school was within legal rights. It was reported that the March of Dimes coordinator had clarified the route for the 1991 WalkAmerica with Sgt. Kirchoff, and he approved it. The electrical needs for the temporary liquor store will be presented at the next Council meeting. Quotes will be obtained. • Administrator Plotz mentioned another workshop would be necessary to cover the remaining annual reports. It was the consensus of the Council to meet at 6:00 P.M. prior to the March 26, 1991 meeting. Mr. Plotz mentioned the correspondence which was mailed regarding Phase II and Phase III of the downtown develop- ment. (b) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar commented on recent correspondence from cable TV. During discussion, Attorney Anderson stated the Cable TV Advisory Committee was dissatisfied with the local cable TV operation and the level of service re- ceived. There will be a formal recommendation coming to the Council. (c) COMMUNICATIONS FROM ALDERMAN MARLIN TORGERSON Alderman Torgerson mentioned that Hotovec Auction Service was going to hold an auction at the airport. He ques- tioned whether any permission or permit was needed in addition to approval from the Airport Commission to hold the airplane auction at the airport. • 7 CITY COUNCIL MINUTES - MARCH 12, 1991 Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously car- ried, to approve an auction at the airport. (d) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson commented on the memo and agreement regarding Pick Industries. He stated Gopher Campfire had been contacted, and they had no objection. Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve and enter into agreement. (e) COMMUNICATIONS FROM DIRECTOR OF Engineer Rodeberg commented on a meeting regarding set- backs. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS • The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to approve the claims and authorize payment from appropriate funds. 12. ADJOURNMENT There being no further business, the meeting adjourned at 9:05 P.M. 8 MINUTES SPECIAL CITY COUNCIL MEETING TUESDAY, MARCH 19, 1991 The special meeting was called to order by Mayor Ackland at 5:45 P.M. Present were: Mayor Paul L. Ackland, Aldermen Craig Lenz and Don Erickson. Also present: Finance Director Kenneth B. Merrill and Financial Advisor Bill Fahey of Ehlers & Associates. Mr. Bill Fahey reported on the bids received this afternoon for the $6,500,000 G.O. Medical Facilities Revenue Bonds, Series 1991A and the $495,000 G.O. Medical Facilities Revenue Refunding Bonds, Series 1991B. He stated that two bonds would be awarded for sale, and Norwest Investment Services, Inc. was the successful bidder for both bonds. Following discussion, the motion was made by Alderman Lenz, sec- onded by Alderman Erickson and unanimously carried, to approve and award the sale to Norwest Investment Services, Inc. and to waive reading and adopt Resolution No. 9443. . Mr. Fahey recommended that the City refund the bonds for the fire hall, in the amount of $400,000, and the library, in the amount of $600,000. The negotiated sale would be awarded to Norwest Invest- ment Services, Inc. Following discussion, the motion was made by Alderman Lenz, sec- onded by Alderman Erickson and unanimously carried, to approve the negotiated sale to Norwest Investment Services, Inc. and to waive reading and adopt Resolution No. 9444. There being no further business, the meeting adjourned at 6:00 P.M. L J 4 . MINUTES BID OPENING MONDAY, MARCH 11, 1991 The meeting was called to order at 2:00 P.M. by City Administrator Gary D. Plotz. Also present were Engineer John Rodeberg, Street Supervisor Larry Karg, and Administrative Secretary Marilyn Swanson. The reading of Publication No. 4203, Advertisement for Bids, 1991 Asphalt Pavement Crack Sealing, Letting No. 8, Project No. 91 -15, was dispensed with. The following bids were opened and read: Bargen, Inc. Mountain Lake, MN $16,272.00 Quality Seal, Inc. New Hope, MN 18,716.64 Action Enterprises Suamiko, WI 20,992.00 Bergmann Companies, Inc. • Eau Claire, WI 17,104.00 Sioux Falls Surface Seal Sioux Falls, S.D. 14,720.00 The bids were referred to the City Engineer for a recommendation to the City Council on March 26, 1991. The meeting adjourned at 2:05 P.M. • C�- MINUTES • BID OPENING TUESDAY, MARCH 19, 1991 City Administrator Gary D. Plotz called the bid opening to order at 2:30 P.M. Also present were Finance Director Kenneth B. Merrill, Financial Advisor Bill Fahey of Ehlers & Associates, and Adminis- trative Secretary Marilyn Swanson. The following bids were opened: $6 G.O. MEDICAL FACILITIES REVENUE BONDS, SERIES 1991A IW11MST RATE Dain Bosworth, Inc. $9,444,179.69 7.3540 Norwest Investment Services, Inc. 9,169,373.80 7.14009 $495,000 G.O. MEDICAL FACILITIES REVENUE REFUNDING BONDS, SERIES 1991B FBS Investment Services, Inc. $ 118,265.00 6.0804 . Norwest Investment Services, Inc. 115,150.00 5.9203 Piper, Jaffray & Hopwood Inc. 118,540.00 6.0946 The bids were referred to Bill Fahey for review and recommendation at a special City Council meeting today at 5:30 P.M. The bid opening adjourned at 2:45 P.M. • 7 FEBRUARY CITY OF HUTCHINSON FINANCIAL REPORT - 1991 FEBRUARY 111JENUE REPORT - GENERAL FUND CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE 128,235.37 MONTH -FEB, DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 5,477.49 1,640,024.00 1,634,546.51 0.3% LICENSES 755.00 986.00 18,845.00 17,859.00 5.2% PERMITS AND FEES 1,063.37 3,041.31 93,300.00 90,258.69 3.3% INTER - GOVERNMENT REVENUE 19,685.00 43,540.00 1,524,648.00 1,481,108.00 2.9% CHARGES FOR SERVICES 21,022.53 47,33858 622,414.00 575,075.32 7.6% FINES & FORFEITS 0.00 0.00 50,400.00 50,400.00 0.0% MISCELLANEOUS REVENUE 7,795.61 12,743.48 246,678.00 233,934.52 5.2% C'ONTRIBU'TIONS FROM OTHER FUNDS 500.00 500.00 431,000.00 430,500.00 0.1% PEVENUE FOR OTHER AGENCIES 8.68 118.89 250.00 131.11 47.6% TOTAL 50,830.19 113,745.85 4,627,559.00 4,513,813.15 2.5% EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL 2,117.83 5,123.75 39,591.00 34,167.25 12.9% CITY ADM. /CITY CLERK 12,515.56 33,873.63 162,109.00 128,235.37 20.9% ELECTIONS 975.00 975.00 4,712.00 3,737.00 20.7% FINANCE 28,909.68 55,514.64 243,163.00 187,648.36 22.8% MOTOR VEHICLE 6,228.49 15,876.65 71,656.00 55,779.35 22.2% ASSESSING 0.00 0.00 21,500.00 21,500.00 0.0% K 1L 6,825.00 9,909.00 42,000.00 32,091.00 23.6% NNING 56.73 208.33 7,100.00 6,891.67 2.9% CITY HALL 3,467.09 8,450.72 42,721.00 34,270.28 19.8% RECREATION BUILDING 2,715.24 6,646.48 60,887.00 54,240.52 10.9% POLICE DEPALEMENT 77,759.09 198,554.69 952,329.00 753,774.31 20.8% FIDE DEPARTMENT 4,096.49 15,360.70 125,245.00 109,884.30 12.3% SCHOOL LIAISON OFFICER 2,458.70 6,103.07 29,997.00 23,893.93 20.3% BUILDING INSPECTION 5,448.01 13,950.27 70,800.00 56,849.73 19.7% EMERGENCY MANAGEMENT 0.00 183.67 10,250.00 10,066.33 1.8% SAFETY COUNCIL 0.00 0.00 250.00 250.00 0.0% FIRE MARSHALL 3,587.90 9,313.97 49,416.00 40,102.03 18.8% ENGINEERING. 16,918.15 47,827.09 270,819.00 222,991.91 17.7% STREETS & ALLEYS 27,668.77 63,260.59 428,010.00 364,749.41 14.8% STFEET MAINTENANCE A/C 4,748.05 10,691.54 77,200.00 66,508.46 13.8% LIBRARY 1,585.86 17,938.25 72,804.00 54,865.75 24.6% SENIOR CITIZEN CENTER 5,317.35 11,421.43 90,060.00 78,638.57 12.7% G`.WREC. ADMIN. 7,524.82 18,535.98 105,356.00 86,820.02 17.6% RECREATION 5,776.94 13,639.84 152,294.00 138,654.16 9.0% CIVIC ARENA 10,252.61 33,964.76 127,132.00 93,167.24 26.7% P &K DEPARTMENT 25,221.64 65,902.59 451,598.00 385,695.41 14.6% CE'ITTERY 4,317.20 7,829.29 56,787.00 48,957.71 13.8% COVAU:ITY DEVELOPMENT 326.11 8,930.56 32,710.00 23,779.44 27.3% D19T SERVICE 1,500.00 3,000.00 54,187.00 51,187.0) 5.5% AiRFCRT 2,171.94 24,624.97 200,297.00 175,672.03 12.3% TRANSIT 8,069.07 22,166.59 106,900.00 84,733.41 20.7% _,i COUNCIL 0.00 3.07 7,600.00 7,596.93 0.0% .D.P. COORDINATRO 3,954.04 24,082.65, 38,666.00 14,583.35 0.0% UNALLOCATED 2,960.82 49,189.95 421,413.00 372,223.05 11.7% TOTAL 285,504.18 803,053.72 4,627,559.00 3,824,505.28 17.4% 285,504.18 REVENUE REPORT - WATER SEWER /FUND FEBRUARY CITY OF HUTCHINSON FINANCIAL REPORT - 1991 FEBRUARY WATER SALES ENTERPRISE FUNDS 531,800.00 457,838.00 13.9% ISENUE.REPORT - LIQUOR FUND CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE RE USE SERVICES MONTH DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 31,569.37 64,659.45 435,000.00 370,340.55 14.9% WISE SALES 8,219.59 15,641.37 151,000.00 135,358.63 10.4% BEER SALES 44,460.09 88,238.77 701,400.00 613,161.23 12.6% BEER DEPOSITS 14.48 (103.32) 0.00 103.32 2.4% MISC. SALES 3,174.99 5,946.57 40,895.00 34,948.43 INTEREST 568.62 852.82 7,500.00 6,647.18 11.4% REFUNDS & REIMBURSEMENTS 0.00 0.00 0.00 0.00 1.0% CASH DISCOUNTS (4.57) (91.57) (1,500.00) (1,408.43) 14.5% TOTAL 88,002.57 175,144.09 1,334,295.00 1,159,150.91 13.1% EXPENSE REPORT LIQUOR FUND, PF.RSONEL SERVICES 9,737.87 24,568.82 128,181.00 103,612.18 19.2% SUPPLIES, REPAIR & MAINTENANCE 124.68 279.34 3,700.00 3,420.66 7.5% OTHER SERVICES & CHARGES 1,689.42 1,810.70 59,350.00 57,539.30 3.1% MISCELLANEOUS 0.00 290.00 8,600.00 8,310.00 3.4% CAPITAL OUTLAY 0.00 0.00 500.00 500.00 0.0% TRANSFERS 65,834.42 65,834.42 110,000.00 44,165.58 59.8% T OF SALES 64,702.42 1,039,400.00 974,697.58 6.2% ER 0.00 5,000.00 5,000.00 0.0% TOTAL 77,386.39 157,485.70 1,354,731.00 1,197,245.30 11.6% REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS 0.00 0.00 0.00 0.0% WATER SALES 37,577.65 73,962.00 531,800.00 457,838.00 13.9% WATER METER SALES 15.00 1,257.00 8,000.00 6,743.00 15.7% RE USE SERVICES 51,336.01 91,823.03 666,000.0 0 574,176.97 13.8% REFUSE SURCHARGE 4,509.25 7,299.19 0.00 (7,299.19) SEWER. SERVICES 109,284.99 219,746.01 1,504,000.00 1,284,253.99 14.6% PEN. -';LTY CHARGES 1,353.46 2,716.93 15,000.00 12,283.07 0.0% INTEREST EARNED 3,899.47 3,899.47 160,000.00 156,100.53 2.4% S C 0 R E 18,211.50 18,211.50 0.00 (18,211.50) REFtNDS & REIMBURSEMENTS 510.50 685.55 3,000.00 2,314.45 0.0% OTHER 20.00 20.00 2,000.00 1,980.00 1.0% TOTAL 226,717.83 419,620.68 2,889,800.00 2,470,179.32 14.5% E %PE ?SSE REPORT - WATER SEWER /FUND O FUSE 56,738.99 117,017.45 687,850.00 570,832.55 17.0% WA- 15,155.40 41,743.77 827,636.00 785,892.23 5.0% SEWER 83,195.44 214,264.20 1,787,035.00 1,572,770.80 12.0% WASTE TREAT ?TENT PLANT CONSTRUCT. 0.00 0.00 0.00 0.00 TOTAL: 155,089.83 373,025.42 3,302,521.00 2,929,495.58 11.3% w YOUTHCTR ATTENDANCE Y.T.D 23 DATES 403 803 to FEBRUARY CITY OF HUTCHINSON FINANCIAL REPORT - 1991 FEBRUARY YOURTH CENTER - "DRY DOCK" REVENUE REPORT CURRENT YEAR TO BALANCE PERCENTAGE MONTH -FEB. DATE ACTUAL BUDGET REMAINING USED MEMBERSHIPS 50.00 220.00 1,000.00 780.00 22.0% ADMISSIONS 181.00 383.00 3,500.00 3,117.00 10.9% 0.00 800.00 800.00 0.0% VIDEO GAMES 79.25 183.25 6,700.00 6,516.75 2.7% FOP 224.15 340.15 0.00 (340.15) ERR CANDY 0.00 164.48 0.00 (164.48) ERR CHIPS, ETC. 0.00 1.59 500.00 498.11 0.3% INTEREST 0.00 0.00 0.00 0.00 BLDG RENTS 0.00 0.00 0.00 FUND RAISERS CONTRIBUTIONS 7,750.00 7,750.00 53,656.00 45,906.00 14.4% 8,284.40 9,042.47 66,156.00 57,113.53 13.7% TOTAL EXPENSE REPORT PERSONEL SERVICES 2,008.14 4,983.89 24,359.00 19,375.11 20.5% OPERATING SUPPLIES 273.36 597.04 4,500.00 3,902.96 13.3% OTHER SERVICES & CHARGES 2,458.38 7,391.26 36,300.00 28,908.74 20.4% 6.0% MISCELLANEOUS 0.00 60.00 1,000.00 0.00 94C -.00 0.00 • CAPITAL OUTLAY 0.00 4,739.88 0.00 13,032.19 66,159.00 53,126.81 19.7% TOTAL YOUTHCTR ATTENDANCE Y.T.D 23 DATES 403 803 to 0 MINUTES HUTCHINSON PLANNING COM14ISSION Tuesday, February 19, 1991 1. CALL TO ORDER The meeting was called to order by Chairman Bill Craig at 7:30 p.m. with the following members present: Roland Ebent, Clint Gruett, Craig Lenz, E1Roy Dobratz, Tom Lyke, Dean Wood and Chairman Bill Craig. Also Present: Building Official Jim Harka, City Engineer John Rodeberg and City Attorney Barry Anderson. 2. MINUTES Mr. Lenz made a motion to approve the minutes of the regular meeting dated Tuesday, January 15, 1991. Seconded by Mr. Lyke the motion carried unanimously. 3. PUBLIC HEARINGS • NONE 4. NEW BUSINESS (a) CONSIDERATION OF SKETCH PLAN SUBMITTED BY GALEN HOUK, HWY 7 E, (2 MILE RADIUS) Building Official Jim Marka commented on his understanding of the proposal after speaking with Mr. Ed Homan, County Zoning Administrator. Mr. Galen Houk, owner of the property, explained the I -1 rezoning possibility as recommended by the County. The property has been Commercial for many years. The sketch plan shows the area as B -1 (Business district). Mr. Houk stated the proposed use of Lot 1 will be used car lot. City Engineer Rodeberg commented on the poor drainage. Mr. Houk explained that County Ditch #18 behind the property takes care of the, drainage problem. There was discussion on Outlot A as being part of Lot 1 and not saleable separate from Lot 1. • Mr. Houk commented on the county requirement would be 100' of Hwy frontage. He stated that he contacted the MN DOT on access to the property. There can be no more accesses added and what is there must stay as they are "Grandfathered" in. /; <�) HUTCHINSON PLANNING C01414ISSION MINUTES 2/19/91 Mr. Houk also stated there should be an easement for frontage road along the Hwy. but that the MN DOT will govern access. There is a new soil survey which is more accurate than the survey in the packet. Mr. Lenz made a motion to recommend approval of the sketch and directed staff to verify the proposed land use as the County regards Industrial, and also obtaining an easement for a frontage road. Seconded by Mr. Gruett the motion carried unanimously. (b) CONSIDERATION OF SKETCH PLAN SUBMITTED BY ARTHUR KROEGER (2 MILE RADIUS) HUTCHINSON TWP Building Official Marka commented on the sketch plan as a residential lot. Mrs. Kroeger stated the use would be for residential. There was some discussion on staff recommendations. Mr. Ebent moved to recommend approval to City Council, seconded by Mr. Wood, the motion carried unanimously. • (c) CONSIDERATION OF REZONING SUBMITTED BY JIM HEIKES, (2 MILE RADIUS) HASSAN VALLEY TWP Mr. Jim Heikes stated the land use would be for auto sales. Discussion followed on the zoning and permitted land use. Mr. Heikes commented on the access area being approved by MN DOT and Ed Homan, County Zoning Administrator. The Township has approved the access and it is an existing approach. Mr. Wood moved to recommend approval of the rezoning, seconded by Mr. Dobratz the motion carried unanimously. (d) DISCUSSION OF SKETCH PLAN OF WAGNER REPLAT REQUESTED BY SCHOOL DISTRICT Supt. Glenn Matejka commented on the property the school district is proposing to purchase. Atty. Neil Jensen commented on the storm sewer and sanitary sewer. Building Official Marka commented on the present plat and that the school district is required to replat to have a • 2 HUTCHINSON PLANNING COMMISSION 14INUTUS 2/19/91 public hearing on the proposal. Also there is to be a subdivision agreement on the plat at the time of the final plat. City Engineer John Rodeberg stated the park area will be half the size of the present park. This will be more than adequate. He also commented the park board approves the relocation of the park. The consensus of the planning commission was favorable. (e) PRESENTATION OF COUNTY /CITY ADDRESSING SYSTEM BY DUANE HOESCHEN Building Official Marka commented on background of the addressing system. Mr. Duane Hoeschen, County Emergency Services Director, presented an overhead explaining the system and the possibility of matching some addresses to city street naming. He stated the Transportation Task Force suggested the link from the airport to Hwy 22 should be called Airport Rd. is City Engineer Rodeberg commented on the urban expansion boundary and the possibility of city service across Campbell Lake. The consensus of the Planning Commission is favorable to the numbering system. Urban expansion boundaries could possibly be made larger and the Planning Commission directed staff to recommend an Urban Expansion District at the March meeting. (f) CONSIDERATION OF AGREEMENT OF LUTZ /HAUGEN PROPERTY City Attorney Barry Anderson commented on the agreement and the revisions. Mr. Ebent suggested the agreement be acted on in March to give commissioners time to review the document. (g) DISCUSSION OF VARIANCE REQUESTED BY MARVIN WILLHITE Mr. Willhite commented on his original proposal and his plans for the property as once being approved. Building Official Harka commented on the history of the request and the use of the garage. Mr. Willhite presented pictures showing the condition of his property. Discussion followed on the existing two accessory buildings and the construction of an attached garage as opposed to detached. n U 3 HUTCHINSON PLANNING COM14ISSION MINUTES 2/19/91 0 City Attorney Anderson commented on the request and the fact another Public Hearing should be held for neighboring property owners comments. There is favorable consensus among the Planning Commission members for the request. (h) ELECTION OF OFFICERS Mr. Ebent moved to elect Bill Craig for the office of chairman, seconded by Mr. Lenz the motion carried unanimously. Mr. Lenz moved to elect Clint Gruett as Vice Chairman, seconded by Mr. Lyke the motion carried unanimously. Chairman Craig also recommended to renew Mr. Gruett's term for another 5 years. (i) DISCUSSION OF SHORELAND ORDINANCE PROPOSAL There will be discussion at the March meeting. 5. OLD BUSINESS (a) UPDATE OF ZONING ORDINANCE Building Official Marka will request Bill Weber to send comments in writing if possible. (b) COMMUNICATION FROM STAFF Building Official Marka commented on a proposal by Dakota Rail to have Pick Industries repair railroad cars. They are not proposing to build a building. A representative for Dakota Rail commented on the purpose of the request to renovate railroad car decks. The site will have fire extinguishers and the zoning is industrial already. They would begin immediately. Discussion followed on the hours of work on the cars and the possibility of sandblasting, painting and welding on the site. The representative will verify that will not be a possibility. City Attorney Barry Anderson commented this is not a legal question but it would be useful to get a firm understanding with Pick Industries of what is to be done over the 5 months. He suggested that Pick Industries, Dakota Rail and the City draw up an agreement to clear up any questions. This issue is for Planning Commission information and the City Council will act on the issue. 4 • HUTCHINSON PLANNING COMMISSION MINUTES 2/19/91 • Building Official Marka commented on the Bob Elliott request. Mr. Elliott has a 3 year lease from Quast's for parking. Mr. Marka will issue the permit with the consensus of Planning Commission. 6. ADJOURNMENT There being no further business the meeting was adjourned at 9:40 p.m. • 5 .. - rn!i yti_v- t�um�ers f�ssC • ,� � �i BSgn City of Hutchinson . h FEE: $25.00 APPLICATION FOR GAMBLING DEVICES LICE1 oved by: 3lding Fire Application shall be submitted at Police r{ ( l t east _ days prior to the Gambling occasion t�1 \1 U'c e Dr c— AND I, S,YV� �o ccic Y� Name of Authorized Of icer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of gamblingin accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending Signature Authorized Officer of Organization D f j ignated Gambling Manager of organization A. The following is to be completed by the duly authorized officer • of the organization: `` ` p 1. True Name: pct \\ B F� (last) (first) (middle) 2. Residence Address: 01c S M& (street) (city) (state) (zip) 3. Date of Birth: S (o `f ( 4. Place of Birth (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No _�. If Yes, explain B. The following is to be completed by the designated gambling manage of organization: tt c 1. True Name: (last) (first) ` (middle) 2. Residence Address: 235 Iy��co'.n<;io.�s�. ���1c� ".v�c�. mo ss (street) (city) (state) (zi ) t 3 • Date of Birth: ' 1 - 3--S I 4. Place of Birth: L.Vc`.e� • (mo /day /year) (city /state) I 5. Have you ever been convicted of any crime other than a traffic offense? Yes No L . If yes, explain _ 6. How long have you been a member of the organization? S � 7. Attach a copy of the official resolution or official actiop designating you gamblin manager.= F���� W.k G. \<vc�r�- C. Game Information: 1. Place where gambling devices will be used L`ys 2. Date or dates gambling devices will be used A Dc.\ a -s nq (date and /or day(s) 3. Hours of the day gambling devices will be used: of week) From S:3a A M. To:5 P.M. 4. Maximum number of players 5. Will pr'_zes be paid in money or merchandise? Y11�ceL� c\;S 6. Will refreshments be served during th time the gambling devices will be used? Yes No . If so, will a charge be made for such refreshments? Yes NO D. Organization Information: \k s 1. Address where regular meetings are held a - t 2. Day and time of meetings 3. Is the applicant organizati n organized under the laws of the State of Minnesota? Yes No 4. How long has the organization been in existence? Co-s s o��< Kam- 4a. How many members in the organization? Q { 5. What is the purpose of the organization? 6. Officers of the Organization: Name Address Title R 9 - 0L Br' I_ S1 - ;Jn0 ���� P ceS S� ( \"S' - J ,. �.so � ` U�c� 1 UCCQ- 7. Give names of officers or any other persons paid for services to the organization: Name Address Title U yy D. Organization Information: (Continued) 8. In whose custody will organization records be kept? S Name �, �.�k Address p3� C Y cLYGr �� �c1\ v 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Name of Insurer and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices 11. At ch a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond . 4. Application is hereby made for waiver of the bonding requirements. Yes )_ No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myself with the contents thereof. r�\ n ` Subscribed and Si ature of authorized officer of Da u: 3 -9 -9 f sworn to before me a notary public on this 19 Signature of Notary Public Commission expires on Subscribed and sworn to before me a notary public on this . 19 Signature of Notary Public Commission expires on organ�.zation day of day of Social Security Number: • NV Business ID Number: E ,1/ < (612) 587 -5151 37 WASHINGTON AVENUE WEST NUTCNlNSON, M/NN. 55350 1. E M 0 R A N D U If March 26, 1991 P T0: Ron Kirchoff, Sergeant Hutchinson Police Dept. FROM: Bonnie Baumetz, License Secretary SUBJECT: RECOMMENDATION OF APPROVAL FOR INTOXICATING LIQUOR LICENSES Please review the following on -sale Intoxicating Liquor Licenses for the year 19911 Gold Coin Victor:f.an Inn The Underground The Coach V�As of today I have not received the necessary information or 'h renewal application and payment from O'Tooles. These renewal applications will be acted on at the City Council meeting tonight. Thank you. Recommend approval for renewal of On -sale Intoxicating liquor licenses for the above named establishments. Ron Kirchoff cc: Steve Madson, Police Chief S� \r • Jo���n �= . \cLrtc� , C TpC� e� , 7rom, :,� � � „ 1_ u 0 AFFIDAVIT EFFECTIVE APRIL 1, 1989 I Margaret Jager AM OVER 65 YEARS OF AGE, OR I AM ON DISABILITY AS DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME PER YEAR IS LESS THAN: Family Size Income 1 $7,560 2 $9,180 THE STANDARD CHARGE OF $12.05 /MONTH FOR TRASH AND REFUSE SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 /MONTH. Signature Street Address 625 Oak St FOR OFFICE USE ONLY To: WATER DEPARTMENT Date: Account Number Data Change To: CITY COUNCIL Da Council Action : Approved Disapproved " T --7. L CJ is EFFECTIVE APRIL 1 1989 AFFIDAVIT I �'� - Z- AH OVER 65 YEARSJF AGE. OR I AM ON DISABILITY S DEFINED BY THE SOCIAL SECURITY ADMINISTRATION, AND MY INCOME PER YEAR IS LESS THAN: FAMILY SIZE INCOME 1 =$7,560 2 $9,180 THE STANDARD CHARGE OF $14.71 FOR TRASH AND REFUSE SERVICE WOULD IMPOSE A FINANCIAL HARDSHIP ON ME AND I THEREFORE ASK REDUCTION OF THE CHARGE TO $1.50 PLUS THE NON TAXABLE GARBAGE CHARGE OF $1.00 PER MONTH. SIGNATURE� STREET ADDRESS FOR OFFICE USE ONLY TO: WATER DEPARTMENT DATE DATA CHANGE ACCOUNT NUMBER TO: CITY COUNCIL COUNCIL ACTION : APPROVED DATE DISAPPROVED March 18,1991 Council members: On April 7, 1991 at 2:00 P.M. Mark Lietzau (V.F.W. Commander), Elroy Schlueter (American Legion Commander), and myself, Becky Walradth, would like to have the city council's permission to have a patriotic gathering in Hutchinson's library square. The program will be a tribute to all men and women who have served and are currently serving in our Armed Forces. All organizing and arrangements have been made and the many volunteers involved have pledged their support. (See attached agenda) We will also be inviting everyone from the surrounding areas to participate. In case of inclement weather, we would like to ask permission to hold the tribute in the civic center with all rental fees waived for 0 this occasion. Sincerely, C.C. Elroy Schluet%rk Lietzau s 0 APRIL 7, 1991 2:00 P.M. HU7CHINSON LIBRARY SQUARE Hutchinson's tribute to all men and women who have served and are currently serving in our country's Armed Forces. u President George Bush has proclaimed April 5th, 6th, and 7th as National „Days of Thanksgiving for the liberation of Kuwait. He has asked that the nation ring all church bells at 2:00 P.M. on April 7th ' and at that time he has asked that everyone bow their heads in silent prayer. 2:00 P.M.: The program will open with the ringing of church bells. Please bow your heads in a silent prayer. • �- -A CALL TO ORDER: National Guard formation -1st Sergeant Don Merkins , POST COLORS: H.M.R.S. Mark Lietzau,Conmander, V.F.W. • PLEDGE OF ALLEGIANCE: Elroy Schlueter, Commander, American Legion NATIONAL ANTHEM: Pastor Brian Broise, Senior High Jazz Band directed by Mr. Hydukovich SYNOPSIS OF DAY: Mark Lietzau and Elroy Schlueter INVOCATION: Pastor Brian Broise SONS OF PEACE: Pastor Broise ODE TO THE FLAG: Dick Hardie AMERICA THE BEAUTIFUL: Pastor Broise TIE A YELLOW RIBBON: The Cogleys WHEN JOHNNY COMES MARCHING HOME: Warren Ekstrom WHAT IS A VET? Mark Lietzau SERVICE SONGS: Lyndon Peterson on keyboard GOD BLESS AMERICA: Mike "ziff" Hardie • MY COUNTRY 'TIS OF THEE: Mike Hardie BOOGIE WOOGIE BUGLE BOY OF COMPANY B: The Cogleys FROM A DISTANCE: The Cogleys OH BEAUTIFUL FOR SPACIOUS SKIES: Mike Hardie FALLEN COMRADES, P.O.W.'s, M.I.A.'s: Dick Hardie ,Echo Taps - bQvg INydukovich aI)d - Zoe Osf lvrJ BALLOON RELEASE: Mayor Paul Ackland HE WILL LIFT YOU UP ON EAGLE'S WINGS: The Cogleys GOD BLESS AMERICA: (PLEASE JOIN HANDS) Roger Klinghagen BENEDICTION: Announcement for fellowship; Roger Klinghagen RETIRE COLORS: Mark Lietzau Everyone is invited to sing along with the songs which are printed in your program. Please join us for fellowship at the Elks Club following J • the program. 0 Thank you to everyone who attended this program to show your love and support for our great nation, the men and women who have and are currently protecting it, and all the freedoms it encompasses. We would like to thank everyone who worked on this program and helped to make it a success. Becky Walradth Mark Lietzau V.F.W. Conmander Elroy Schlueter Legion Commander • PLEASE REMEMBER! Your support is greatly appreciated by the men and women currently serving in our Armed Forces and their families. Display your flags and yellow ribbons. It may take some time for many to return from Operation Desert Storm, and the yellow ribbon means 'TILL THEY COME HOME! 1 1 • G • u TO: Mayor and City Council FROM: Dolf Moon, Director Parks & Recreation DATE: March 20, 1991 RE: Recreation Center Request Tentatively the Park and Recreation Department has reserved the Recreation Center on April 7th, pending council action. Our Sunday afternoon schedule 1:00 pm - 5:30 pm, is set up for tennis rentals. The Ice Arena is unavailable due to a scheduled activity (Hutch Open). All wrestling matches are completed on Saturday with Sunday scheduled for clean -up by Wrestling Association volunteers. City Hall 37 Washington Avenue West (612) 587 -5151 Parks £r Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled Payer - M (612)587-5 151 TY OF HUTCHINSON /ASHINGTON AVENUE WEST 'HINSON, MINN. 55350 MEMORANDUM DATE: March 19, 1991 TO: Mayor and City Council___________________ FROM: Randy DeVrie DirectQr-Qf -Water and }p _ _ _ _ _ _ SUBJECT: Lab Training School fqij_HatjQD _Graham, -Dpexations_ _ _ _ _ _ According to City policy, all out of state conferences must have council approval, I recommend approval of Wastewater lab Analysis II • at the Chippewa Valley Technical College in Eau Claire, Wisconsin, for April 15 -17, 1991. The total cost of this school will be less than $200, and was budgeted for 1991. RD /sk • Chippewa Vallev Technical College P4aro MIN ana [OmpMe Ptl Iae,Mwwn P. MMed .nse. Sv�.l N.nn L.l. EM^ � y Prwan sFa a aEn eo- ra d cm ]P.n ss zY c.a. ee+... � , u oon d. SS3S0 bw 7rF+ •' Caml c .FM.P q - ��ticli,nann_ - -_ (yI C}.Qoa- SrF h{If M,r. P..N Plpn. W �b12: 581 4alf oY. aenm Ya on' MF M: E.rNI. p.. NYUnwy rrb.naw EMnr[ Ortw L� NI ' aF,n�kNaWMWn HUM P L.4r.n .rrt9nRw+lk brnMr ]'lba. Ne wygnre 'b. +_ Xybn wn n Mqa ¢mpaM+ CrnM ry � cc `` ll Errpbv' Q.i_M3dT 1Lm.allbn yJydfuagrn .N m *Nn�.. 5 ir7 -3 � SI ErT a3 Macs ImIF CWBSE MUmOEa ryy Tnn. a[qn NPa1M F� 405 424 101 The Well Q/12 8 rt-29 7-411 100 in in 5D6 406 101 Dist. System Maint. 9/13 SJO m- 29 7.40 3.00 lQI40 506 125 101 Iron /Man anese Rem. 9/14 8:30 TBA 3.70 3.00 6.70 506 426 1101 2eolite Softening 9114 1:00 TBA 3.70 3.00 6.70 506 410 1101 gen. intro to wastewater 9/26 8:00 m-25 38.70 3.00 41.70 506 440 101 Wastewater Review 12/6 8:00 m -29 7.40 3.00. 10.40 504 450 101 Basic Electricity 1217 8:00 m -30A 7.40" 3.00 10.40 506 414 10 1 Adv. Activated Sludge 1/16 8:00 m-30A 12.90 3.00 15. 90 506 406 501 Centrifugal Piano 1/18 8:00 ITBA 7.40 1 3.00 10.40 506 410 r n w r 4 4 8 WW 506 407 SOF Intro/Mechanical Sludge 4/18 8:00 F�2 7 4 01 Land Application/ Slud a 4/25 B:DO 7.40 3.00 10.40 506 429 501 Groundwater Review 5/16 9:00 7.40 3.00 0. sgPra• Y1lw.i�. as 1 . ore 3 5 - 91 owaw nnx "AU Yprwv. pw. CMpwr. N MMY C.Np cmv. w al..0 iCA pFME UBE 011Y CO MOf WPfIE 9ElQV TX6 LrE NwWnn .rE P.brm.M dU. v .{e.FM M aka. .OR NWf HCUCf.N p.Lv EM1 Innr. LF� e.Pna.Ob Y.qF rN CW M'VapN i � on M�Mr.q. Please circle the ClaSSes you wish to attend. Mail registration form with total fees to: Chippewa Valley Technical College Continuing Education Registration Clerk 620 W. Clairemont Avenue Eau Claire, WI 54701 For further information contact: Bill Hunt (7151 833 -6344 • • RESOLUTION NO. 9457 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Toxicity Test $1,500 i Testing WWTP Yes Environmental Monitoring The following items were authorized due to an emergency need: ITEM • COST PURPOSE Date Approved: March 26, 1991 Motion made by: Seconded by: DEPT. I B DCET VENDOR Resolution submitted for Council action by: 7-A- (612) 587 -5151 f/UTCH' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 21, 1991 FOR YOUR INFORMATION TO: Honorable Mayor and City Council FROM: John Rodeberg, P.E. - Director of Engineerin RE: Wal -Mart Site Development Plan and Specificat on Approval Tim Loose of Bolton & Menk Engineers has discussed the plans and specifications for the Wal -Mart site development, including City watermain and sanitary sewer improvements, with the Engineering and Building Departments. Revisions to the plans and specifications • have been requested by the City, and are being incorporated into the final plans and specifications by Bolton & Menk. Mr. Loose will have a final set of the plans and specifications available for review on Monday. The Engineering Department recommends approval of the plans and specifications, based on the inclusion of all requested revisions. cc: Jim Marka - Building Official 0 ?-A. (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 26, 1991 TO: Mayor & c ity council FROM: Wate Billing Department SUBJECT: Deli nquent water & sewer accounts for the month of Mar Attached is a listing of the delinquent water and sewer accounts for the month of March. Recommend service be discontinued on Monday, 1pril 1st, 1991 at Noon. • L J q—,4. 1 -270- 0804 -093 Judy Kopesky Box 606 Hutchinson MN 55350 804 Brown St 309.84 1- 270- 0835 -023 Gary Miller 835 Brown St Hutchinson MN 55350 835 Brown St 68.54 Promises 4/05/91 1- 360- 0215 -034 Darol Wylie 215 Division Av Hutchinson MN 55350 215 Division Av 68.55 1- 395 -0505 -015 Barbara Heller 505 Franklin St S Hutchinson MN 55350 505 Franklin St S 51.64 1- 395 -0565 -086 Judy Kopesky Box 606 Hutchinson MN 55350 565 Franklin St S 196.70 1 -395- 0645 -022 Andrew Ross 645 Franklin St S Hutchinson MN 55350 645 Franklin St S 82.84 1 -455- 0026 -081 Charles Pearson 26 Grove St S Hutchinson MN 55350 26 Grove St S 97.14 1 -455 -0316 -071 Gary Piehl 316 Grove St S Hutchinson MN 55350 316 Grove St S 129.27 Promises 4/05/91 Triad Box 412 Hutchinson MN 55350 21 Hassan St N 103.12(Total closing bill = $148.68) 1 -570- 0916 -012 Mike Paulson 916 Jefferson St S Hutchinson MN 55350 916 Jefferson St S 39.98 Promises 4/5/91 1- 680 - 0206 -071 Elliotts Eatery 206 Main St N Hutchinson MN 55350 206 Main St N 404.45 1 -685- 0556 -082 Judy Kopesky Box 606 Hutchinson MN 55350 556 Main St S 161.40 1- 685 - 0725 -041 Pearl Westlund 725 Main St S Hutchinson MN 55350 725 Main St S 3s5' 4.a 8 1- 685- 0817 -034 David Hickle 817 Main St S Hutchinson MN 55350 817 Main St S 125.70 cc: Ben Menton Rt 1 Box 16 Hutchinson MN 55350 Promises $62.85 - 4/10/91 $62.8S - 4/17/91 0 • p: (612) H•U•T•C- H•I•N•S•0 - M•I•N• S -T• 37 Washington Ave. W. • Hutchinson, MN 55350 March 19, 1991 To: Citv Council From: Kay Johnson, MAIh51 = Project Manager 47e have scheduled our Spring promotion to rum from Mav 1 -June 15. 7b help brighten ur the look of Main Street, we would like to hang brightly colored rv1on flags from the flag holders currently In place. The colors of the flags will be deteradned by the design created by Ingleman Design. We are asking the Council's reredssion to take down the American flaps currently in glace and renlace than with the above described flag by Mav 1, 1991. Thank you. (612) 587 -5151 f/UTlN' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: March 15, 1991 TO: /Mayor and City Council FROM: John P. Rodeberg, Director of Engineering Randy DeVries, Water /Wastewater Operations RE: Industrial Wastewater Discharge Fee In July of 1991 Industrial Wastewater Permits with our industries are due to be renewed. We are recommending a permit application fee of $100.00 per year for each permit. This fee will cover monitoring inspection and administration procedures. Reference Section 3.31 Industrial Wastewater Pretreatment Rules and Regulations, Subd. 7. JPR /RD /pv cc: Gary D. Plotz, City Administration Kenneth B. Merrill, Finance Director i s _C ' RESOLUTION NO. 9458 RESOLUTION SETTING FEES FOR PERMIT APPLICATIONS FOR INDUSTRIAL WASTEWATER PERMITS WHEREAS, Chapter 3, Section 3.31, Subd. 6 and 7 of the Hutchinson Municipal Code provides for fees to recover implemen- tation and administration costs for the Industrial Wastewater Treatment Program in the City of Hutchinson, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the permit application fee for Industrial Wastewater Permits shall be set at $100.00 per year. The fee shall be collected prior to the issuance of a new permit, or extension of existing permit. Adopted by the City Council this 26th day of March, 1991. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator 0 q d C TO: Mayor & City Council FROM: Mary Haugen, Civic Arena Manager DATE: March 19, 1991 RE: Bid Letting For New Entrance at The Civic Arena The plans and specifications have been completed for the new front entrance at the Civic Arena. Your authorization is needed to proceed with the bid letting for this project. The cost estimate includes demolition of the old entrance, construction of the new entrance and the addition of two exit doors. The design of the project has been presented to members of both the Park • and Recreation Board and the Facility Improvement Committee. Their recommendation has been to proceed with the project as presented. This project is to be funded through the Capital Improvement Fund created by the permanent fund transfer from Hutchinson Utilities. These dollars are separate from the arena's operating budget and have been dedicated to capital improvements. If the project is put out to bid at this time, the bid would be awarded April 23rd and construction could begin immediately following the completion of our spring building rentals. Construction is estimated to last for 90 days or less. This timeframe would best accommmodate additional building rentals in late August and September. Thank you for your consideration. klm Cihj Halt 37 Washington Avenue West (612) 587 -5151 Parks fr Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on nryded paper - 9 -�> 0 SouTN e?ivf, uumo1J �mr II 1'l. SOMESTROO. ROSEML Iwomurt If Fi • ASSOGATES, we I�LfTGII� UVIG ARENA- Y Vf�(1t�Ul.� Dp>'lo Dole; : 51!4 9p 9• NO. Engine k A"CutKla Nu1r -N iNSO�I MANN SOTk : i" - �o' -�" Comm St. Pohl, Ninnefoto 1 V 0 • i ,."ME.Or. II Imo, i�W NEW 4 1 ( �-_ `- 9& 9ACKS 4 p[ANTS R M1P =� I - I OOKSTRW. ROSH AAIDVtLW HUTU NO O CIVIC, M 04% MF OD W FIW9 R.AN outc bl!)lJW F'9 N�• • ASSOOA7E5. VC. e i 1 -- Eegift s a Ardit ctm �}ur�NIN�oN, MINN�Ot'a� I Io -o ��T.z3�o4.. 2 St Pouf. Minnooto V, PARKS • RECREATION • FORESTRY 900 HarHnplon Street Hutchinson, Minnesota 55350 (612) 587.2975 SENIOR CENTER CIVIC ARENA �iam�wA 587 -6564 587-4279 4 TO: Mayor and Council FROM: Mary Haugen, Civic Arena /Pool Manager DATE: August 15, 1989 SUBJECT: Civic Arena Retro -fit The following 5 -year plan reflects the priorities for Civic Arena improvements as presented to and discussed by the Parks and Recreation Board and the Facility Improvement Board. These decisions are based on the assumption of $150,000 being available over five years. Some very basic items need to be addressed immediately. These items are listed under year *1 and year *2. Years *3 and *4 are grouped together as one of these projects will cost nearly $50,000. Many of the dollar amounts shown are different. than these listed in the engineer's report. This is based on the assumption that city labor would be utilized in some instances. Year *5 and beyond shows the big ticket items of the new refrigeration system and the enclosed upper deck /heated lobby. The largest single item, the new refrigeration system, is listed at $588,000. Another less expensive approach is as follows: - Rebuild existing compressors (as shown in year *1.) --Replace c_uncrete floor with new "brine" floor with city to do removal of old floor. This would result in a savings of approximately 50%. We would then be able to utilize our existing refrigeration equipment, rebuilt and resized to fit the new in -floor piping system. The enclosed upper deck has been a request from arena user groups for a number of years. A primary function of the Facility Improvement Board was to help in the planning and design of such a project. Now they are in the process of generating funds to help construct such an addition. Based on the uncertainty of funding for both of these large projects, they are shown as happening in year *5 and beyond. The replacement of the refrigeration system should be considered within five years as the existing equipment, mainly the plastic matting, simply wasn't designed to last longer than fifteen years. Enclosing the lobby and building an enclosed upper deck would be an outstanding addition to the arena, but basic needs such as replacement of the refrigeration system must first be addressed. The majority of the less expensive improvements could be paid for with the $150,000, leaving the new floor and the upper deck /heated lobby projects to seek funding rrom other sources. ! Mayor & City Council August 15, 1989 Page two This plan is to be used as a guideline, subject to change depending upon availability of funds. At this point, we need to address immediate concerns. Your approval is requested for the items listed under year il. We would like to begin work on those items and to receive bids on such items as the resurfacer replacement, compressor rebuild, and mat repair. Year 01 -1989 Note: The present resurfacer needs approximately $3000 in updates to make it comply to present standards of air - quality and and other general updates. 1) Resurfacer replacement List price $ 41,500 Trade in allowance _13 28,500 Citizen's Bank advertising payment Z14.250 Balance $ 14,250 2) Mat repair 2,000 3) Rebuild compressors 6 -8,000 4) Site drainage (prtl.) 1,000 5) Building shell repairs 5 00 $ 25,750 Year #2-1990 Replace front entrance $ 360 Year #3 and t4 -1991 & 1992 1) Replace hockey boards $ 50,000 2) Remodel bathrooms 19 ,700 $ 69,700 Year i5 -1993 1) Install arena ventilation system $ 57,000 2) Replace light fixtures 26,800 3) build new heated lobby /team rooms and enclosed upper deck 128,900 4) Locker rooms remodeled and ventilation 39,100 5) Replace arena floor and refrigeration System 588,000 $816,800 11 City of Hutchinson 950 Harrington Hutchinson, MN 55350 Attn: Mr. Mary Haugen Civic Arena Manager Re: Civic Arena Modifications File No. 23304 Dear Marv, Enclosed is our proposal for the new entrance elevation and plan as well as my site visit noted for the Civic Arena. We are using the existing louver as a design element. This was done partly in response to a snow drifting problem which would occur if we left it exposed above a flat roof. Our proposal includes a sloped metal roof behind a pyramidal parapet wall con- structed of concrete block. You might consider the use of industrial type wall mounted lights. These would direct light down on the sidewalk and be inexpensive. However, if they do not meet your requirements, we could install post mounted lights similar to what you have at the other building. We feel the rocks and plants along the building will have to be removed to improve the drainage in order that frost heaving of floor slab? Sight be eliminated. The construction cost estimate for the schematic design is $38,400.00 with margin of error of plus or minus 102. The survey information and the signed contracts must be furnished before we can proceed with the design development drawings. Yours very truly, BONESTR00, ROVJT, AN i ASSOCIATES, INC. rr� T omas R. derson TRA:li • - Encl. 30 2335 West Highway 36 0 St. Paul, Minnesota 55113 a 612 - 636 -4600 om a breaon FE. rem A Galm Ff. Janes R. Mem6 PE. W1 L Ards AJA B ones t roc ft ft W Ff. Miler/ W FOOK ►E. 61FeT F Anftr ►E. Gary F. 4%rd, FE Joepi C. &Vmk Ff. D AU C. hgm PE. ►Wk t ML Ff. Mb a J N ►E. Rosene ►Un L Sa FE. Jerry A EwFavt ►E ease C. 4mR AIA L FW14 or" a FE. 0 Ou1se E. UM FE. Mat A Meson PI Timm E. AnpA ►E erne C. ftM AJA Anderlik & ,a es C oast RE G1 E Cool FE. TM C Fetl PE Ma.4e A saraa FE A¢es M 614 A1C.P • Imes E Noyes FE. Mast/ T 6101Wet ►E. i10lrl E. Nome. PE. Q~ J Espn ►E. Mal A LV FE. Jerry D Fermat PE. Cerro carer, PE. A ssociates a oa G SChLow L PE. Dario Q 1-- PS N11q J Caftwt PE Chas A Enrpon 5es1 M. Eoerrl. CIA. Time: W Fmwn P.E. 6"k" MWWW ►E. :LO M. Pw.ebky Engineers 8 Architects MdW C Lrat Pf. Mal Q WtlS PE. Hann M Oxon September 4, 1990 City of Hutchinson 950 Harrington Hutchinson, MN 55350 Attn: Mr. Mary Haugen Civic Arena Manager Re: Civic Arena Modifications File No. 23304 Dear Marv, Enclosed is our proposal for the new entrance elevation and plan as well as my site visit noted for the Civic Arena. We are using the existing louver as a design element. This was done partly in response to a snow drifting problem which would occur if we left it exposed above a flat roof. Our proposal includes a sloped metal roof behind a pyramidal parapet wall con- structed of concrete block. You might consider the use of industrial type wall mounted lights. These would direct light down on the sidewalk and be inexpensive. However, if they do not meet your requirements, we could install post mounted lights similar to what you have at the other building. We feel the rocks and plants along the building will have to be removed to improve the drainage in order that frost heaving of floor slab? Sight be eliminated. The construction cost estimate for the schematic design is $38,400.00 with margin of error of plus or minus 102. The survey information and the signed contracts must be furnished before we can proceed with the design development drawings. Yours very truly, BONESTR00, ROVJT, AN i ASSOCIATES, INC. rr� T omas R. derson TRA:li • - Encl. 30 2335 West Highway 36 0 St. Paul, Minnesota 55113 a 612 - 636 -4600 Bonestroo 0 Rosene Anderiik & Associates Engineers & Architects November 1, 1990 City of Hutchinson 950 Harrington Hutchinson, MN 55350 Attn: Mr. Mary Haugen Re: Civic Arena Modification File No. 23304 Dear Marv, Cho G. Leeman RE, RM A Ca "M RE. Jemµ R Msn6 PE. Tome R. A11*MM AJA Raos1 W Rafse. PE. E10W W. FbW FE. QMM ► ft* m FE. Goy P kW dK FE. Jnupn C. M� FE. OuW C. LFgmR ►E. Mn R. bRL PE. Wn L Jewel PE, Minn L. Smuu. ►E. JM A. Lash PY. Raant C. NUML AJA L Azt Goo a PE. Rkf W E. UM. PE. YPk A. KY FE. Timm E. &VA PE. Rm,e C. Pkn AJA. J C. Own RE *0 K. Feld PE. Hm" A SWONd PE. AWM M. " AICP Ginn R. Ca ►E. Moue T. ft m RE D~ J Eove FE. Jerry o. Pseavt PE. T,oayf E. PbJei PE Room R. Pe1LYe. PE. Ms A. 5eµ ►E. Cab Ozmer. ►E. Rmn G. YiM,nmL PE. 0a Q 10—. P.E. map J Ca *L PE. Uses A. eakmn Stun M. EGe,n CIA. Tk z W. Peerzon. PE. Was Ms PE. LW M. huehky MOWN C. Lyndt Pf. VW D WR•L PE. Noun M. Orion Enclosed are the specifications for the above referenced project for the City's review and approval. Our revised estimate for the project is $49,540.00 but I might add such a small project is very hard to estimate and the variation can be as much as 10Z either direction. This estimate is higher than the one submitted September 4, 1990 for the following reasons: 1. Site work was more extensive than originally contemplated by $1,700. 2. The mechanical was much more extensive than originally expected. The ductwork has to be extended, and a fire sprinkler system has to be placed in the ceiling. This cost $2,000 more than originally estimated. 3. The electrical engineers found we had to relocate panels and run a large cable for the electric heaters more than 500 feet. These costs were $2,500 more than originally estimated. 4. The General Conditions profit and overhead is $2,200 more than originally thought. The drawings do not contain any landscaping which is to be installed by City forces. The principle design element for the new entrance is meant to tie this facil- ity to the one across the parking lot. If you have any questions, please call. Yours very trul BONESTR00, ROSr NE, ANDERRLLIK & ASSOCIATES, INC. 4 Thos. Anderson TRA :li Encl. 30 2335 West Highway 36. • St. Paul, Minnesota 55113 • 612 -636 -4600 , TO: Gary Plotz, City Administrator FROM: Ron Kirchoff, Sergeant DATE: March 20, 1991 RE: Application for Peddlers, Solicitors & Transient Merchants License ----------------------------------------------------------- -- - - -- On March 18, 1991, I was requested by the City Council to complete a background investigation on Rick William Kline representing Midwest City Directory. Investigation into the background of Mr. Kline showed that there was no criminal record in the Belmond, Iowa, area. Upon completing this investigation I checked into the validity of Midwest City Directory. In doing so I spoke with Investigator Borrell of the Belmond Iowa Police Department. He stated that Midwest City • Directory had been based out of their city for several years and as of this date has no complaints lodged against it. Based on the following information I would recommend that the city council approve the application for the transient merchant license. /lkg 91 -02 -0007 0 9 -JE- ecei pF 6 APPLICATION FOR - EDDLERS, SOLICITORS, AND TRA`1SIENT MERCHANTS 2" x 2" Picture NAME and DRIVER'S LICENSE INFORMATION reau'red y NAME: JlL�uK u� (.tbtii Glt .. c4T Q � PERMANENT ADDRESS: O Rte/. sCyl PERMANENT TELEPHONE: / ft?p- Vf- /,2?7 TEMPORARY LOCAL ADDRESS: TEMPORARY TELEPHONE ACCESS: NP DRIVER'S LICENSE NUMBER (STATE) NIA (9) HEIGHT WEIGHT EYE COLOR 0 How many days? FEES & LENGTH OF PERMIT REQUESTED Months? Or year? LICENSE FEES ARE AS FOLLOWS: Application Fee of $25 applied towards the following permit feels) Solicitors, per day ......... ............................... S 25.00 Solicitors, Per year ........ ............................... 52CO.00 Transient Merchants, per day ............................... S 25.00 Transient Merchants, per year .............................. $200.00 Peddlers, per day ........... ............................... S 25.00 Peddlers, Per year .......... ............................... S270.00 BACKGROUND STATEMENT HAVE YOU BEEN CONVICTED OF ANY CRIME, MISDEMEANOR, OR V:DLATICN OF A.+ MLN ;O;PAL ORDINANCE, OTHER THAN TRAFFIC VIOLATIONS? YES • NO IF YES, STATE NATURE OF OFFENSE AND PUNISHMENT OR PENALTY ASSESSED THEREFORE: MIDWEST CITY DIRECTORY P.O. Box 305 • Belmond. Iowa 50421 . Phone 1- 800 - 728 -1287 • W,hlon o, OM,CIw, SeMCe Comyn, { Rick Kline 211 4th St. S.E. a Belmond, IA 50421 1 515 -444 -4022 DESCRIBE NATURE OF BUSINESS AND DESCRIBE ITEM OFFERED: /,l/ g4 A DESCRIBE METHOD OF DELIVERY: DESCRIBE YOUR SOURCE OF SUPPLY - NAME & ADDRESS OF SUPPLIER: 3 Ll PROVIDE TWO (2) MCLEOD COUNTY PROPERTY OWNERS FOR CHARACTER REFERENCES: NAME & ADDRESS: Ph,NE NUMBER: NAME & ADDRESS: P40NE 'DUMBER: STATE LAST CITY YOU CARRIED ON SAME ACTIVITY: CITY /S+" "ATE NAME: DATE CF ACTIVITY: FROM: ��j p _ TO: / 2P�9 Al -,0(4� c6o�e cl "-O-a " o ia. WWI I hereby certify I have completely filled out the entire above applica- tion and that the application is true, correct, and accurate.* I fully understand that any person who violates any provision of the :eddlers, Solicitors, and Transient Merchant Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not ex- ceeding $500 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Signature of Applicant Date * No application will be forwarded to the City Council unless received one week prior to the regular Council meeting completely filled out with required picture. OFFICE USE POLICE CHIEF RECOMMENDATION: • 1911 RELEASE OF INFO akTION 9 As an applicant fora PeddlersiSolicitors /Transient Merchants License from t -e City of Hutchinson, Minnesota, I am required to Turn: sh 1 —at G:. ^,1 G'1 t may use in dete.:_ining my coral, physical, ..eat�l and f�r,an- c.1 q•aL`fic_ tic. =.s. In this connection, I hereby expressly authorize release of anv and all i n- for -atien whi&.. you may have ccnce---iing me, including inforration of a ccnci_eat'_al or privileged nature. I hereby release the agency with which I am seeking application for license, and any organization, company or person furnishing infor --ation to that agency as e: ressic authorized above, from any liability for daca_e which cav result from fa.:,ishi_-ig the information requested. Applicant's Full Printed Name: Applicant's Address: Arr'i: ant's Birth Date: Ap plicant's Place of Birth: Ap71lica::t's Social Security No.: A, pL- __nt's Driver's License No.: 1"z,zi 64 (Firs t dd1e 9 uc^ e r Stre n n d W/ e h * .I D yg ty) J (Cccnty) (State �r (Month) (Day) (Yeas) (City) (State Date: / 7 `! / `L`� `� /` • (612) 587 -5151 I T Y OF HUTCHINSON VASHING TON AVENUE WEST ,HINSON, MINN. 55350 M E M O R A N D U M DATE: March 21, 1991 TO: Honorable Mayor and City Council FROM: John Rodeberg, P.E. - Director of Engineerint RE: Airport Consultant Selection \\ Following the "Procedures for Selection of Consultants" as outlined in FAA Advisory Circular AC 150 /5100 -14B, the Airport Commission and myself, acting as the Selection Committee, interviewed the following short list of consultants on March 18, 1991: • SEH (Short Elliot Hendrickson) Becher -Hoppe TKDA (Toltz, King, Duvall, Anderson & Associates) Based on a comparison of qualifications, the committee selected TKDA as the primary consultant to provide services for the proposed airport improvements. It is proposed to immediately begin negotiations on project scope and cost of services as outlined in the FAA Advisory Circular. These will be presented at the April 9, 1991 meeting. In order to make the proposed schedule (attached) immediate action is required. If the engineering services agreement can not be reached with TKDA, the next consultant on the list would enter into negotiations. The Selection Committee recommends the consultants in the following order: 1. TKDA 2. SEH 3. Becher -Hoppe JPR /pv CC. Doug Meier Airport Commission • �_ / Proposed Program Schedule Hutchinson Municipal Airport March 18, 1991 1991 March 14 Proposal Deadline March 18 Interview March - 7 Selection notification April,,i ° Proposed engineering services acceptance by City Council April � b Proposed engineering services to MnDOT and FAA April,* Begin design and topographic surveys April 15 Predesign meeting June 28 Plans and specifications completion . July 12 Plans & spec comments and authorization to advertise for bids by Airport Commission, MnDOT and FAA July 17 Final plans & specifimions July 19 Advertise for Bids August 15 Open Bids September 3 Award Bids subject to MnDOT and FAA funding September 27 FAA Grant Agreement acceptance or later 1992 May Start Construction - Phase 1 October 31 Construction completion/fmal inspection - Phase 1 ' Subsequent phases to be initiated as City, MnDOT and FAA funding becomes • available. ' Sequence of steps will include final engineer's report and project close -out. CITY OF HUTCHINSON MINNESOTA SUPPLEMENTAL AGREEMENT NO. 3 SUPPLEMENT TO CONTRACT 50.LEI2'ING SHEET 1 OF= (CONTRACTOR: (FEDERAL PROJECT ISTATE PROJECT (CITY PROJECT I I WK. MUELLER d SONS, INC. ! I 9 0- 09,- 10,- 11, -1 ADDRESS: ILOCATION: I P.O. BOX 247. HAMBURG, MN 55339 I I T.H. 7 EAST (LETTING N0. 8 /PROJECT N0. 90-16) j (THIS CONTRACT IS AMENDED AS FOLLOWS: I I I THE FOLLOWING WORK WAS COMPLETED BY JUUL i CONTRACTING ON TRUNK HIGHWAY 7 EAST IN 1990. ALL WORK WAS REQUESTED BY THE CITY AND WAS NOT COVERED UNDER THE ORIGINAL PROJECT. j I THE EXTRA WORK COVERS REPLACEMENT OF DETERIORATING WATERMAIN APPURTENANCES, AND NEW STORM SEWER EXTENSION TO SERVE POTENTIAL I FUTURE DEVELOPMENT OF THE HTI BUSINESS PARK. I ON 10" VALVE WEST OF MICHIGAN AVE. I I ROD EXTENSION 1 EACH @ i # 131.63 j I ON 6" WATERMAIN ON BREMI% _ j 6" VALVE a BOX 1 EACH @ I # 465.00 j AT GARDEN ROAD (STORM SEWER CROSSING) I F S 1 18" RCP 48 L.F. @ #20.00 /L.F. # 1,960.00 I HYDRANT EXTENSION: BY HUTCH MOTEL - F b 1 18 EXTENSION ; 363.00 BY BREMIX - INSTALL 18" EXTENSION I # 57.00 I TOTAL INVOICE # 2.976.63 I j BONDING d INSURANCE 297.66 I TOTAL INCREASE # 3.274.29 I ORIGINAL CONTRACT #313,166.80 SUPPLEMENTAL AGREEMENT NO. 1 (INCREASE) i # 22,162.40 SUPPLEMENTAL AGREEMENT NO. 2 (INCREASE) I ; 8,155.41 SUPPLEMENTAL AGREEMENT NO. 3 (INCREASE) I # 3,274.29 I I TOTAL CONTRACT AMOUNT I I I i ;346,758.90 I I j I I I I I I I I j ►Original Contract Amount I I I i ;313,166.80 (Dated: 19_ (Original Contract Date 1 I I , I Director of Engineering i I 5 -22 -1990 (Dated: 19_ I I I Contractor I I •I IDated: I 19_ I I I Mayor I IDated: t9— I City Administrator (612) 587 -5151 f/UTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 21, 1991 T0: Honorable Mayor and City Council FROM: John Rodeberg, P.E. - Director of Engineering RE: Discussion of Main Street Striping Keith Voss, MnDOT Traffic Engineer for District 8, will be at the March 26th Council Meeting to discuss the proposed changes to the Main Street (Trunk Highway 15) traffic lane markings. He will discuss the proposed addition of center turn lanes on Main Street, traffic problem areas, and options for increasing the visibility of • proposed and existing lane markings on Trunk Highways 7, 15 and 22. A Public Hearing is proposed to be held at the April 9, 1991 Council Meeting to receive public comment on the proposed improvements. CC: Larry Karg - Street Supervisor Skip Quade - Downtown Committee Kay Johnson - MainStreet Coordinator • RESOLUTION NO. 9445 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 1 PROJECT NO. 91 -01 WHEREAS, the Director of Engineering for the City of Hutchinson, Minnesota, has prepared plans and specifications for the improvement of Glen Street from Washington Avenue to 2nd Avenue S.W. and 1st Avenue S.W. from Glen Street to Franklin Street by the Construction of Sanitary Sewer, Watermain, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Surfacing, Sidewalk and Appurtenances, and has presented such plans and specifications to the City Council for approval. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an Advertisement for Bids upon the making of such • improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly opened at 2:00 P.M. on Monday, April 22nd, 1991, in the Council Chambers of the City Hall by the City Administrator and Director of Engineering, will then be tabulated, and will be considered by the City Council on April 23rd, 1991, in the Council Chambers of the City Hall, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bids will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cashier's check, bid bond or certified check payable to the City of Hutchinson for 10 percent (10 %) of the amount of such bid. Adopted by the Hutchinson City Council of this 26th day of March, 1991. Mayor Paul Ackland City Administrator Gary D. Plotz • 9 -z- RESOLUTION NO. 9446 . RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 2 PROJECT NO. 91 -02 WHEREAS, the Director of Engineering for the City of Hutchinson, Minnesota, has prepared plans and specifications for the improvement of Delaware Street by the Construction of Sanitary Sewer, Watermain, Services, Lift Station and Appurtenances, and has presented such plans and specifications to the City Council for approval. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCIIINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an Advertisement for Bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall • state that bids will be publicly opened at 2:00 P.M. on Monday, April 22nd, 1991, in the Council Chambers of the City Hall by the City Administrator and Director of Engineering, will then be tabulated, and will be considered by the City Council on April 23rd, 1991, in the Council Chambers of the City Hall, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bids will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cashier's check, bid bond or certified check payable to the City of Hutchinson for 10 percent (10 %) of the amount of such bid. Adopted by the Hutchinson City Council of this 26th day of March, 1991. Mayor Paul Ackland City Administrator Gary D. Plotz u RESOLUTION NO. 9447 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 6 PROJECT NO. 91 -10, 91 -12 WHEREAS, the Director of Engineering for the City of Hutchinson, Minnesota, has prepared plans and specifications for the improvement of: Project No. 91 -10 Elks Drive and Sherwood Street from Century Avenue to 300' South of Elks Drive in Schmidtbauers 4th Addition by the Construction of Sanitary Sewer, Watermain, Services, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Surfacing and Appurtenances; Project No. 91 -12 8th Avenue S.W. from Graham Street to Wagner Street and Wagner Street in Wagner Development Corporation Plat by the Construction of Sanitary Sewer, Watermain, Services, Storm Sewer, Grading, Gravel Base, Curb and Gutter, Bituminous Base, Surfacing and Appurtenances, and has presented such plans and specifications to the City Council for approval. NOW THEREFORE, BE IT RESOLVED By THE CITY COUNCIL OF THE CITY OF • HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an Advertisement for Bids upon the making of such improvement under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly opened at 2:00 P.M. on Monday, April 22nd, 1991, in the Council Chambers of the City Hall by the City Administrator and Director of Engineering, will then be tabulated, and will be considered by the City Council on April 23rd, 1991, in the Council Chambers of the City Hall, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bids will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the City Administrator and accompanied by a cashier's check, bid bond or certified check payable to the City of Hutchinson for 10 percent (10%) of the amount of such bid. Adopted by the Hutchinson City Council of this 26th day of March, 1991. Mayor Paul Ackland City Administrator Gary D. Plotz 9-s RESOLUTION NO. 9448 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 8 PROJECT NO. 91 -15 WHEREAS, pursuant to an Advertisement for Bids for the 1991 Asphalt Pavement Crack Sealing Program, including the sawing or routing, cleaning and sealing cracks in existing bituminous pavement within the City of Hutchinson, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Sioux Falls Surface Seal Bargen, Inc. Bergmann Companies, Inc Quality Seal, Inc. Action Enterprises Amount $14,720.00 $16,272.00 $17,104.00 $18,716.64 $20,992.00 AND WHEREAS, it appears that Sioux Falls Surface Seal of Sioux Falls, South Dakota, is the lowest responsible bidder. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF • HUTCHINSON, MINNESOTA: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Sioux Falls Surface Seal of Sioux Falls, South Dakota, in the name of the City of Hutchinson, for the improvement contained herein, according to the Plans and Specifications therefore approved by the City Council and on file in the Office of the City Administrator. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders, the deposits made with their bids, except that the deposit of the next lowest bidder shall be retained until a contract has been signed and the deposit of the successful bidder shall be retained until satisfactory completion of the Contract. Adopted by the City Council this 26th day of March, 1991. Mayor Paul Ackland • City Administrator Gary D. Plotz ?—C BID TABULATION CITY OF NUTCKIN30N . LETTING NO. B PROJECT 91 -15 • DATE 3 -11 -1991 BIDDER SURETY AMOUNT DELIVERY BARGER, INC. P.O. BOX 262 % $16,272.00 MOUNTAIN LAKE, MN 56159 BLACKTOP REPAIR SERVICE 16340 NOWTHEN BLVD. ANOKA, MN 55303 NORTHWEST ASPHALT RR 2, BOX 172 GOODRIDGE, MN 56725 QUALITY SEAL, INC. 3970 WINNETKA AVE. X 18,716.64 NEW HOPE, MN 55427 BITUMINOUS ROADWAYS, INC. 2825 CEDAR AVENUE SO. MINNEAPOLIS, MN 55407 ACTION ENTERPRISES 3135 DEERFIELD W., DRAWER 10 X 20,992.00 SUAMIKO, WISC. 54173 CONSTRUCTION MA TERIALS , INC. 6725 OXFORD ST. MINNEAPOLIS, MN 55426 ASTECH ASPHALT SURFACE TECH.CORP. P.O. BOX 1025 ST. CLOUD, MN 56302 BERGMANN COMPANIES, INC. 310 -9TH AVE. X 17,104.00 EAU CLAIRE, WISC. 54703 MCBROOK CONSTRUCTION, INC. ON THE MILL POND NEW LONDON, MN 56273 9 -s BID TABULATION CITY OF HUTCHINSON LETTING NO. PROJECT 91 -15 DATE 3 -11 -1991 BIDDER SURETY AMOUNT DELIVERY SIOUX FALLS SURFACE SEAL P.O. BOX 1754 SIOUX FALLS, SD 57103 X 14,720.00 L & M CLEANING BOX 74 BELGRADE, MN 56312 E • (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 R A N D U H DATE: March 20, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Preliminary Plat of "North Oak Ridge" Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary plat. HISTORY On February 15, 1991, Kevin Compton, submitted an application for a preliminary plat to be known as "North Oak Ridge ", located in • Helland's Addition. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, March 19, 1991, at which time there were neighboring property owners present who objected to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 7, 1991. 3. Director of Engineering, John Rodeberg, will submit certification that the proposed plat meets all the requirements of the Subdivision Ordinance as per Preliminary and Final Plat Data. RECOMMENDATION it is the recommendation of the Planning Commission that the aforementioned preliminary plat be approved subject to staff recommendations of March 5, 1991, as follows: 1. Walk outs approved at plat time. • 2. Verify setbacks at rear on cul de sac. 3. Name proposed for cul de sac. 4. Soil boring report required. / A 5. Park land previously paid with land 6. Park board approval.required 7. Addresses to be on Final Plat 8. Plat to show garage slab elevation not top of block 9. All trees 8" in diameter or greater shall be shown. 10. Reduce Carolina St to 32' and add radius at corners. 11. Hydrants to be approved by Fire Marshal. Also, the utilities issue regarding rear yard easements is to be addressed. Lots 2, 3, and 4 in Block one are to be designated for walkout type homes only. Respectfully submitted, William Craig, Chairman Hutchinson Planning Commission u • 1 r i � Cc:w •rES �. i ! f V '. . , \. \\ 3 I � a - i4F � r • 4 a ] Yt.:.TFi.i rJ L�T� •i.`/�\'\)•� \,��tE '� i \ � l t <Re K;C I ! P• `ll \IIl1 �+t' "" w LCNTN •YCMUE 1� \r i. CAROLINA 74 C VAC L NLl wMC 2; 2 y } \ '.. Il i J211 xti - .F)T Pt )a P� N: TE'' y i � � x W f. u l 4E' l.YJ3 .•E_ -iNO: Y ! 2 S AREA TO BE * PLATTED - e `••) , "NORTH OAK RIDG •e P \ 'L,!__�_ +Jr -`j'a t3 ') { •---- Fa.Z\YC - • • - l._w.ee: PAOX _ _ o Atka -F_• �34 y 0.11 .1 yo I i \ ! i + •� - o i 1 La y.w -. L . LR YCVM CO!,'.PTON HUTCHIN� MIN. 4 '0 3 ....... . ...... .11 1 L 1.. 1.­. AII. _ .. IH .-CA t4 nf A ,-to'sl 3 2 AC-ES 7 0 ,to _... ... I . . I -1.0 _ . moo .. . ... 1110 P.M - - . , 1. ........ . ..... 4 IJ3 ' 2'­.'.� 3 C\J % I I aco - , _... ... I . . I -1.0 _ . moo .. . ... 1110 P.M - - . , 1. ........ . ..... 2'­.'.� 3 .-I.1 S FM� 1 1.1.11 OltN- MIA w MEMORANDUM TO: JON RODEBERG and the HUTCHINSON CITY PLANNING COMMISSION FROM: SCOTT PETERSON 1265 7TH AVE. NW RE: PROPOSED PRELIMINARY PLAT FOR THE OAK RIDGE ADDITION FOR THE CITY OF HUTCHINSON. DATE: 3 -19 -91 I have reviewed the proposed platting of the Oak Ridge development and discussed it with several of my neighbors. Unfortunately, I am unable to attend the Planning Commission meeting of 3 1 19 but would like to take this opportunity to register my opinion, and that of others affected, about this proposed platting. A. It is disappointing to see the lack of imagination displayed in the proposed subdivision of this parcel, straight streets and rectangular lots. It misses the potential for this area to be developed into something • extraordinary and settles for something less. B. It is also disappointing to note that no provision has been made to leave green space anywhere within this parcel. This is the only naturally wooded area left in the city for residential development. It would seem to be a reasonable requirement to attempt to maintain some of its character through dedication of green space or natural areas within it. When some of the original residents along the north side of 7th Ave. NW bought their lots, they were told that the area now proposed for development would be parkland. Two were even required to grant easements for public access to this area. For some unknown reason, the plan for the park was abandoned and the easement was vacated. The point remains however, that if it was attractive enough to consider for park at one point, it seems reasonable that some requirement should now be made to preserve some of this natural beauty, before it is too late. C. Most of the lots along the north side of the proposed extension of Carolina Ave. are only 89' wide. This 1s a relatively narrow lot which limits the type of construction that can occur and reduces the options for locating the building to preserve the trees on the property. D. Question: Did the platting of Carolina Ave. and Carolina Circle make any allowance for significant trees in the proposed roadways? Lost trees of the size found in this • area cannot be replaced in our lifetime. Maximizing the preservation of these trees will enhance value of this property for several generations of future homeowners. To summarize, those of us who live in the area surrounding this proposed development have grown quite fond of this tangled plot of woods. It is the home to a wide variety of wildlife and birds, and provides a beautiful backdrop to the view from our yards and homes. It is also a reminder of what much of this country must have looked like before humans arrived to "improve" it. We have resigned ourselves to the inevitability of its development, but hope that it will be done with the maximum amount of care possible taken to preserve its character and natural beauty. We also have a vested interest, both in terms of quality of life and dollars and cents, in trying to ensure that it is developed with some sensitivity to its unique natural character. Thank you in advance for considering these issues as you consider the platting and subdivision of this parcel. • • r (612) 587 -5151 HUTCH% CITY CF EUTCH INSON " 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 20, 1991 TO: Hutchinson City Council FROM: Hutchinson Pla nning Commission SUBJECT: CONSIDERATIO OF VARIANCE REQUESTED BY MARVIN WILLHITE 465 HIGH ST Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On February 22, 1991, Marvin Willhite, Hutchinson, submitted an application for a variance to reduce side yard setback from 10' to 6' on property located at 465 High St. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, March 19, 1991, at which time was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 7, 1991. RECOM14ENDATION It is the recommendation of the Planning Commission that the variance be approved as set forth above contingent on removal of one accessory building also, construction to begin in 6 months. Respectfully submitted, • William Craig, Chairman Hutchinson Planning Commission 9 -/- 0 wn.t! ` r t 4 • ,I V t v / • J L ., vJ I 11 �o \ . n.♦o c /� s)1 /• Bench Mark: Spike in Powet p pol spproz BS lrrt i southwest of SW Prop. corner ,ies +r f Elevation - 1075.19 I \ °r b J o + +e' row ry • +o D y v � o 4f p OS �� • r + + . hi Io • 4 Y 6' THE SOUTIii.LSTERLY 60.00 FELT OF TIIE FOLLOWING DESCRIbED PARCEL OF LAND, AS MEASURED ALOItG T,,L NOrTHWESTLkLY L114E THEREOF: 11EGINNING AT THE MOST 00illhVKLY CONNER OF BLOCK 16 IN THE TOW:JpITE OF hUTCHIN50N, NOI•lli HALF, ACCOkD1NG TO THE PLAT TOF.PEUP OW FILE A1JD OF kLCOitD Iit TIIE OFFIIE OF THE COUNTY RCCORDEP., MCLEOD COUNTY, RINNESOTA; THENCE SOUTHWESTERLY ALONG TIIE NOHTiI'•1ESTL8LY L1:•E OP SAID i.LOCl: 16, A DISTAY.CC OF 21b. 2u FLETI Tlli:XE SUV:'11EJ.77LRLY, 1'AFALLEI. WITH THE NORTH - 6 ES70,LY LINE OF SAID kLCaK lu, TO TIIE. LLST kIGIT OF WAY LINE OF '111C MINNESOTA W'ESTEkN h,.ILWAY CV1i'ANY; TIII:NCF. NOR7'HE1 AI.OH. SAID WEST N'C.11'P OF t:AY LIDS, 76SA',L)i &8i Hr ASYEliLY LINE OF bLOCK 16, 7'11E::CE UOV :IIWI:SfEk U', ALONG SAID NORTHEASTERLY LING, TO THE PLACE OF LLG I;:1;111G. ' +r v+ ?s ) 9 b 9 h ♦ f„ • • 'Je e, O, e r I 1 i •lit Denotes existing virvetini, , IY).tl Denotes prop..!srd alrvatlun I I I o t e +o .rae N O d h s •ae.q b RESOLUTION NO. 9449 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05 OF ZONING ORDINANCE NO. 464 TO ALLOW THE OWNER TO REDUCE SIDE YARD SETBACK AT 465 HIGH ST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Marvin Willhite, Hutchinson, has applied for a variance from Section 7 of Zoning Ordinance No. 464 to allow him to reduce side yard setback from 10' to 6' on property located at 465 High St, with the following legal description: The Southwesterly 60.00 feet of the following described tract, as measured along the Northwesterly line thereof; Beginning at the Northwest Corner of Block Sixteen (16) in the Townsite of Hutchinson North Half; thence Southwesterly, along the West boundary line of said Block 16, for a distance of 266.2 feet; thence Southeasterly, parallel with the North line of said Block 16, for a distance of 258.84 feet, to the West boundary line of the Minnesota Western Railway Company right of way, 327.6 feet, to the North line of said Block 16; thence Northwesterly, along the North line of said Block 16, a distance of 68.5 feet to the place of beginning. The above described tract being a part of Lots One (1) and Two (2) in Block Sixteen (16) in the Townsite of Hutchinson , North Half. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be approved. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land . in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 4f 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. it will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. The application for variance for the purpose designated is granted based upon the findings set forth above contingent on removal of one accessory building, also, construction to begin withing 6 months. Adopted by the City Council this 26th day of March, 1991. ATTEST: Gary D. Plotz City Adminsitrator Paul L. Ackland, Mayor • • (612) 587 -5151 HUTIH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST 1 ' HU7CHINSON, MINN. 55350 M E M O R A N D U M DATE: March 20, 1991 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Preliminary and Final Plat of "SCHOOL DISTRICT PLAT" Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary plat and final plat. HIS TORY On February 27, 1991, Supt. Glen Hatejka, Hutchinson School District, submitted an application for a preliminary and final plat to be known as "SCHOOL DISTRICT PLAT ", located in Wagner Addition. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, March 19, 1991, at which time there were neighboring property owners present who objected to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 7, 1991. 3. Director of Engineering, John Rodeberg, will submit certification that the proposed plat meets all the requirements of the Subdivision Ordinance as per Preliminary and Final Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary and final plat be approved as submitted based on the fact it is the welfare of the city for school district expansion. The vote was 4 ayes and 2 nays. • Respectfully submitted, William Craig, Chairman Hutchinson Planning Commission 9 -/)1• 3 iIE m I, - I E*----*ANUE 1 FGA - LAURA AV N VE CRAIG 3 3 4 AV ENUE Is C Vt� I, - -- — — — — — — — — — — — — 3 1 S K co,ls cqlcfGo AVENUE CmErr 4 C LE ELA NG AVE%QE THWAS AVENUE zc� L. iA A - 2 - GCTSEL F• FT V 3 5 sou7mvl 17 4 14 4 .. V. AREA To BE PLATTED "SCHOOL DISTRICT PLAT" KAI STREE LAURA AV N VE CRAIG 3 3 4 AV ENUE Is C Vt� I, - -- — — — — — — — — — — — — 3 1 S K co,ls cqlcfGo AVENUE CmErr 4 C LE ELA NG AVE%QE THWAS AVENUE zc� L. iA A - 2 - GCTSEL F• FT V 3 5 sou7mvl 17 4 14 4 .. V. 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'0000 _ - .• _• L:.JJ — _. ]J CE — - '29. IS - Sc. rn rm. er Lf v9 •• SE's• ar Sw'.. a .>. n6 9, 9 ._ . se... . G L••.o .• sc.;• >r s� ". 5 69.55 - E 9 -,,�, 2.52 Site Selection Considerations New school site selection considerations will vary in emphasis and detail from those used in assessing existing school sites as listed in section 2.4. Physical features of potential school sites assume much more importance; space for the development of a school site must be allowed and locations of the facility, outdoor activity and service areas must be well planned accordingly. A school slte selection form or checklist may be put together using new school site considerations, such as the following: A. Size. Allowance must be made for the type of school programs, community uses, and future Us Spaces for bus loading 'parking, outdoor activities, buffer and service zones, and expansion areas must all be allowed. Experience in Minnesota, the recommendations of the Council of Educational Facility Planners, International, and other states and national nouns are the basis for the following minimum school site size recommendations 'Minimum School Site Recommended Size Elementary Schools Middle Schools Junior High Schools Senior High Schools Junior-Senior High Schools Large Enrollment Campus (Elementary- Junior High or Junior High - Senior High) 10 acres 20 acres 25 acres 30 acres 40 acres 40.60 acres PLUS one additional acre for each 100 students of estimated capacity Including possible additions For example, a 500 student elementary school should have 15 acres; a 1200 student junior high, 37 acres; a 2500 student junior - senior high campus, 85 acres; and a 400 student K -12 combination, 24 acres. Special local circumstances (unusually high cost of land, lack of availability of land) may have to be taken into consideration. •� B. ' Location . :The school site should be located near one or more of the following: 1) "' center of community or school district; 2) student population center or growth area (may be different than 1); 3) - community resources; 4) major and accessible roads, highways; 5) site expandable areas (preferably include in site purchase); 6) .y, where bus routes are limited to 30 minutes (elementary) and 60 minutes (secondary), one way, when possible. , C. Health and Life Safety Avoid noisy, congested, environmentally hazardous areas (e.g., near heavy industry, sewage or chemical run -off basins, power and gas lines, railroads). Provide safe, accessible entrance, loading and unloading areas, and egress to school for student walkers, busses, service vehicles, and automobiles. 27 � M , RESOLUTION NO. 9450 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT OF SCHOOL DISTRICT PLAT WHEREAS, Supt. Glen Matekja, Hutchinson School District, owner and subdivider of the property proposed to be platted as SCHOOL DISTRICT PLAT has submitted an application for approval of the preliminary and final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod county, to -wit; Replatting of the westerly portion of the WAGNER DEVELOPMENT CORPORATION PLAT dated 7/88, and replatted into what would be commonly known as the SCHOOL DISTRICT PLAT described as follows: Lots 1, 2, 3, 4, 5, 6, 7, and 8 of Block 6; Lots 9, 10, 11, 12, 13, 14 and 15 of Block 7; Lots 1, 2, 3 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14 and 15 of Block 10; Lots 1, 2, 3, 4, 5, 6, 7, 8 and 9 of Block 11; OUTLOT A; the southerly line of Goebel Street; all of Kay Court and that part of Eighth Avenue Southwest lying westerly of the east line of said Block 7 and its southerly prolongation; all in • WAGNER DEVELOPMENT CORPORATION PLAT, according to the recorded plat thereof. Also Lots 1, 2, 3, 4, 5, 6 and 7 of Block 1 of WAGNER DEVELOPMENT CORPORTATION PLAT NO. 2, according to the recorded plat thereof. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said preliminary and final plat of SCHOOL DISTRICT PLAT . Is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. BE IT FURTHER RESOLVED THAT such certification upon said plat by Mayor and Cit required, shall be conclusive showing of therewith by the subdivider and City officials above described and shall entitle such plat to forthwith without further formality. execution of the y Administrator, as proper compliance charged with duties be placed on record Adopted by the City Council this 26th day of March, 1991. Paul L. Ackland • ATTEST: Mayor Gary D. Plotz City Administrator ' (612) 587 5151 yv�cH' CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 21, 1991 TO: Hutch inson City Council FROM: Hutchi Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT R EQUESTED BY HUTCHINSON SCHOOL DISTRICT IN WAGNER DEV. CORP. PLAT Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY . On March 3, 1991, Hutchinson School District, submitted an application for a conditional use permit to allow the School District to construct a 28' by 60' building for related special program school improvements located in the present Wagner Corporation Plat to be replatted to the School District Plat. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, March 19, 1991 at which time there were neighboring property ownerspresent who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 7, 1991. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be approved as • set forth above subject to the site being approved in April. Respectfully submitted, William Craig, Chairman 9 •,,,,�),inson Planning Commission r s 1 I%titt{tr It s,; I , 9 . i I Intl I:r1• �►1 1 '•t 11.^.1['it t'�1� la'?O+119•'1 III :H( I lrrD'4 1% N•.+-.Y• rr..�r..tr •...sir 1 7 ( t I 1 •+o.•.. .� 711. .. ''''''''TT w r..mr i . .. it N ... w r... /Y" ',.rN• •�w w'•�: ^ '1. ..'•� � ^ . f 111 _ IF . w Z 9,1 DARK . . ' ._.. . Is T 91 it 14 4 4 20 1 y Of 13 ra r • t' Is +I t k T:w .• "ti •• .�r / i �' _ �• "� • 10 { 1 t�3 u..r 1•.n rrji > ,1., . less 1.4 .: a•Ir� _ It •� • tea• �• �• � ".!I I 14 SI • i ♦ 11 1 . ~.. � I :+ •rte. . \�: ..•v �i . .{��ii'!.T It 7 • ♦ .elf "' .1 y 1 , 'Y.. i• — .. /w �31 '}' �el•_ Tw.. 7{1 • .r. r. ` .r'.f 1.•t : + ? s• .. ^'•.• 7 r a• r ••� :i :� 1 .fit 1 T!S,� T —J•. ` �• + IF •1 =•+ 3 tri D l�) 7 ��gl .7 Current Wagner.Development. Proposed change to school district plat #1. Q nZ 0 RESOLUTION NO. 9451 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW FOR THE CONSTRUCTION OF A 28' BY 60' BUILDING LOCATED ON SCHOOL PROPERTY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, HNi FINDINGS 1. Hutchinson School District, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow the School District to construct a 28' by 60' building for related special program school improvements located in one of to locations in the present Wagner Corporation Plat to be replatted to the School District Plat or on School Property with the following legal descriptions Lots 1 and 2, Block 6 Wagner Development Corporation Plat. or Lot 15, Block 7 Wagner Development Corportion Plat. or 270' North of West Elementary School, 90' off East Right of Way located in Part of SW 1/4 of SW 1/4 of Section 1. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted, based upon the findings set forth above subject to the site being approved in April. Adopted by the City Council this 26th day of March, 1991. ATTESTe • Gary D. Plotz Paul L. Ackland City Administrator Mayor q_4- (612) 587 -5151 CITY OF HUTCHINSON Ilk 7 HUTCHINSON, MINN. 55350 WEST M E M O R A N D U M DATE: March 21, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF REQUEST FOR REZONING AS SUBMIT BY HUTCHINSON TECHNOLOGY INC. Pursuant to Section 6.06, C4, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On February 22, 1991, Mike Degner, Hutchinson Technology, submitted an application request to rezone property from R -2 (Residential District) to I -1 (Limited Industrial Park District) located at Hutchinson Technology Inc. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, March 19, 1991, at which time there was no objection to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 7, 1991. It was the consensus of the Planning Commission that the request was appropriate for the area. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to rezone be granted. . Respectfully submitted, William Craig, Chairman Hutchinson Planning Commission i� ( Y � �t N v .f� • 9 a • �•i —Lx .., eMOPS C_�^ 1.Ok Veeee���� � 1 ♦ �s � _ w \ � is • f � f ��� �" � � wy . • � •� 1�� � i it v •Miu'yK.� J. •.• t • • ` L 37 • i •�. T I � �• Aar ♦. �w ♦x :. 1 iY�`f,Tn t� AREA TO BE REZONED I -1 - n T 1 • ! ' 1 m . `' , f MYrINO L / N1Y]MLIII i f , N I , tom IYOGY• Y00 f �C Naha. oNwlf asrmrN— f _71 IJ 0 • 0 (612) 587.5151 HUTCH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST _ HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 21, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VARIANCE REQUESTED BY 3M CO Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On March 4, 1991, Frank Mott, 3M Company, Hutchinson, submitted an application for a variance to reduce front yard set back from 50 • to 0' located at 3M Company, Hutchinson. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, March 19, 1991, at which time was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 7, 1991. RECOMMENDATION It is the recommendation of the Planning Commission that the variance be approved as set forth above due to the hardship of MPCA mandates. Respectfully submitted, William Craig, Chairman • Hutchinson Planning Commission T' Q yF „ 653 PP Pi ♦f F r lle SAWCUT EXIST EXIST, CANOPY TO BE REMOVED-- - XIST. CONC. SLAB TO BE REMOVED INSTALL MPORARY CONSTRUCTION FENCE S' ti OM NEW BUILDING fgNUC C r f \ MODIFY E T; FEI CE, OYIDE -- p+� \ RNER OST AND U END (SF FI TO UI ING INSTALL• ' OF GUAry7 RAIL T`l �1,;F EDGE OF N \� NC. LAB, RELOCATE NYDR BY MECN;•r S " �'• \\ ER�INAL ECTION R �• �\ RE E EXIST. CONC. DRAI dE -- AS AND REGRADE TO Ek� AS'RE - REQUIRED. \ EXIST. FENCE EMAIN VENT I 630 •.\ r y ', 14 GP G �. \ � % 630 •.\ '�•:. •/ .. 633 °' � . ,•fir 4 ._; �, 'N 0 ti o ✓ NO M SE TL. It L TION m INSTALL TIE NE C INTO Y IN r RESOLUTION NO. 9452 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05 OF ZONING ORDINANCE NO. 464 TO ALLOW THE OWNER TO REDUCE FRONT YARD SETBACK FROM 50' TO 0' AT 3M CO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Frank Mott, 3M Company, Hutchinson, has applied for a variance from Section 7 of Zoning Ordinance No. 464 to allow them to reduce front yard set back from 50' to 0' with the following legal description: Lots A, B, D, E, F, and Part of C Auditors Plat S 1/2 of Sec 6- 116 -29 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be approved. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. The application for variance for the purpose designated is granted based upon the findings set forth above due to MPCA mandates. Adopted by the City Council this 26th day of March, 1991. • ATTEST: Gary D. Plotz Paul L. Ackland, Mayor City Adminsitrator 9- f (612) 587.5151 HUTCy' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 21, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY 3M COMPANY, HUTCHINSON Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY e On March 4, 1991, Frank Mott,3M Company, Hutchinson, submitted an application for a conditional use permit to allow the construction of a new addition to building adhesive tanks located at 3M Company on Hwy 22 S. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, March 19, 1991 at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 7, 1991. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be approved as set forth above. • Respectfully submitted, William Craig, Chairman q — &' Hutchinson Planning Commission r \ d I" E VE VE �' ✓� S �\ REMOVE XIST PIPE LASE AND t �• , p ,\ PATCH T. T MATCl1 .� �� � + j \\ � \r VENT �-•� p �F \•\. SAWCUT EXIS IT, l • VENT J Y • \ . EXIST. CANOPY TO BE REMOVED J w d'� \ ` XIST. CONC. SLAB TO BE REMOVED r •� + y x INSTAL. MPORARY CONSTRUCTION . O \\ "' FENCE S; OM NEW BUILOINO \ \ J cpN uer oi • �•� :' I a ` ; . J I ♦ R NST L A 0 �!.i `\ ♦ ; • f \ �`� yII P REMOVE•,EXI ...FENC AT 'a /• \ BUILDIN G' DDI K �;• .: ' Qjq o ♦ JJ MODIFY E ` T:FENCE. OVIDE - LI?.9 '� - wr OORHER DST AND SECU END V FENC CA \ . TO ]No; \. �\ J- !y6 4.4.3. CDC «. . \ INS ' L" OF CVAReRAIL 7'A/ FR,A J • +� 4� �Y W� \\ \ \• EDGE OF NE \ CONC. S U PP \ .� RELOCATE NYDR BY MECN. \ " •' Vaq f f TER4+INAL LECTION +' \ � ♦, \ � -n`O s5e e REM VE EXIST. CONC. DRAT NOS MI FLUME AND REGRADE 70 Ek15T. C. a. \ 9 AS REQUIRED. •� O \ / � t;'�tp l' ATIG:7 •� J ,. \ J + •�i` . • /.'� INSTAL.^L //p •� \ i EXIST, FENCE MAIN r v 12^ ItilO Elfl ib -0 Y G SPA c GO r I F4 -n '26 ' _1 6 ht +C,S' =. UU Z CONSTA VCT+' -• � I O30J4L 'i "3 S r k 1 ' •� 1 41 I r l + ±7.O Pr. I , I i l II l ,i 1'I' 'I� I �dYQ 'Fj�.. I f,' �tr��1 l�l;l 4� +IfLIo9R1a, n I , 1 i a. y r ". j.ff � ` I %C' 13 V4 T P Is �f � �.�_.._�. -�.. _.ter.». - — ;- 'fi G h L.�4. i I � '�" �►'�>� �.>. r; t� �. I •`;!� t , .., 7 4 �. a � 7 . ; f l y n l . , r:r�' �,� , a Y.• �. � �I - ' ,L -@r li'; " i '' �1� •�`w, 4.. 1 tr ,4 ��P0. +.. �'f,�' r y� ' '(.�; . �+ 4.,�.. ,1'1 t '�•! ,� d , ' 4✓, 1 r r� 4�1 ��. I _.�J� �� w +�'i q ic'd1���' �d �h v J r I�..• ` 1 J yyyl _ ♦ d +,'i ,� AI Y, . } f k�� ' �� W' `�'^• I+ )� r j � + 'i� x { . � 1 }1 _ I.� 0, � rt .. + I I T�* I , �� ,l r.�'1 {r il�t,y M� ralj+'{•. • J +Sl 1�"y.�'� ii r.. : µdl � � ,�^ I , 1 , e` } A y � � rz--s ' / • `GAF I , 1 i a. y r ". j.ff � ` I %C' 13 V4 T P Is �f � �.�_.._�. -�.. _.ter.». - — ;- 'fi G h L.�4. i I � '�" �►'�>� �.>. r; t� �. I •`;!� t , .., 7 4 �. a � 7 . ; f l y n l . , r:r�' �,� , a Y.• �. � �I - ' ,L -@r li'; " i '' �1� •�`w, 4.. 1 tr ,4 ��P0. +.. �'f,�' r y� ' '(.�; . �+ 4.,�.. ,1'1 t '�•! ,� d , ' 4✓, 1 r r� 4�1 ��. I _.�J� �� w +�'i q ic'd1���' �d �h v J r I�..• ` 1 J yyyl _ ♦ d +,'i ,� AI Y, . } f k�� ' �� W' `�'^• I+ )� r j � + 'i� x { . � 1 }1 _ I.� 0, � rt .. + I I T�* I , �� ,l r.�'1 {r il�t,y M� ralj+'{•. • J +Sl 1�"y.�'� ii r.. : µdl � � ,�^ I , 1 , e` } A y � � RESOLUTION NO. 9453 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW FOR THE CONSTRUCTION OF AN ADDITION TO A BUILDING AT 3M CO. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Frank Mott, 3M Company, Hutchinson, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow the construction of a new addition to building adhesive tanks located an 3M Company, Hwy 22 South, with the following legal description: Lots A,B,D,E,F and Part of C Auditors Plat S 1/2 of Sec 6- 116 -29 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted. Adopted by the City Council this 26th day of March, 1991. ATTEST: Gary D. Plotz Paul L. Ackland City Administrator Mayor 1-k, (612) 587.5151 CITY OF HUTCHINSON • 37 WASHINGTON AVENUE WEST HUTCHINSON. MINN. 55350 M E M O R A N D U M DATE: March 21, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: RATION ON F CONDITIONA USE G ERMIT RE UESTED BY TOM DAGGETT Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On March 4, 1991, Tom Daggett, Hutchinson Mfg., Hutchinson, submitted an application for a conditional use permit to allow him at to construct a 70' x 240' building for painting and sandblastin hearing Hutchinson Manufacturing located on Hwy 7 West. A public was held at the regular meeting of the Planning Cor, :mission on Tuesday, March 19, 1991 at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 7, 1991. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be approved as set forth above. • Respectfully submitted, William Craig, Chairman Hutchinson Planning Commission :e m ory PARCEL A . e... u+ Q to M W N Q W 10 VI 3 1 .u] 1 3 � On ^ n n N Q N N sea•YOzrz ••- 126.00^ ANU s �,� ... aO.. N 89. 51'00•E 1 A on FARCIM — 7 - 1 o �n N .lf .i. /. ♦i. ].o �� ..rx ..ix P_ - �� •. — ST �� Y.n. o1 wghwl •. PROPOSED N SUILOING U ' N nr of voY 5OU \ne1\Y N79'1\'30 -£ GPo.n<rn rtonc nrvr.r:pp Z50 •.290 35... 0 W • t�0 S si � PARCEL C '^' PARCEL D J O :e m ory PARCEL A . e... u+ Q to M W N Q W 10 VI 3 1 .u] 1 3 � On ^ n n N Q N N sea•YOzrz ••- 126.00^ s �,� ... aO.. N 89. 51'00•E 1 on FARCIM — 7 - 1 o �n N .lf .i. /. ♦i. ].o �� ..rx ..ix P_ - — PROPOSED N SUILOING U ' N - GPo.n<rn rtonc nrvr.r:pp Z50 RESOLUTION NO. 9454 • RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW FOR THE CONSTRUCTION OF A 70'X 240' BUILDING LOCATED AT HUTCHINSON MFG. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Tom Daggett, Hutchinson Mfg., Hutchinson, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow him to construct a 70' x 240' building for painting and sandblasting at Hutchinosn Manufacturing located on Hwy 7 West, with the following legal description: That part of the Southwest Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West of the 5th Principal Meridian, lying between the southerly right of way line of Minnesota State Highway No. 7 and 22, and former northerly right of way line of the Minnesota Western Railway Company. Except that part thereof lying east of the following described line and its northerly extension. Commencing at the south quarter corner of said Section 36; thence northerly, along the west line of said Southeast Quarter, to said northerly right of way line of the Railway; thence northeasterly, along said northerly right of way line, a distance of 1056.54 feet to the point of beginning of the line to be described; thence northerly, parallel with said west line, to said southerly right of way line of the Highway and said described line there terminating. Also that part of the Southeast Quarter of the Southeast Quarter of said Section 36; described as follows: Beginning at the northwest corner of said Southeast Quarter of the Southeast Quarter; thence easterly, along the north line of said Southeast Quarter of the Southeast Quarter, a distance of 252.00 feet; thence southerly, parallel with the west 0 lire" of said Southeast Quarter of the 9 �- Southeast Quarter, a distance of 345.70 feet; thence westerly, parallel with said north line, a distance of 126.00 feet; thence southerly, parallel with said west line, to the former northerly right of way line of the Minnesota Western Railway Company; thence southwesterly, along said right of way line, to said west line; thence northerly, along said west line, to the point of beginning 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted. Adopted by the City Council this 26th day of March, 1991. ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor . 0 11 • (612) 587 -5151 ='�HVrcH' CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 21, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: 'CON SIDERATION OF VARIANCE REQUESTED BY DR. BR UCE RANNOW Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On March 4, 1991, Dr. Bruce Rannow, Hutchinson, submitted an application for a variance to reduce side yard set backs from 25' to 20' and 50' to 49.04' located at 585 South Grade Rd. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, March 19, 1991, at which time was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 7, 1991. RECOMMENDATION It is the recommendation of the Planning Commission that there be no recommendation on the request to City Council. Voting as follows: 4 ayes, 2 nays and 1 abstained. Respectfully submitted, • William Craig, Chairman Hutchinson Planning Commission 9- s. 0 CERTIFICATE OF SURVEY for BRUCE RANNOW North 6ne of Lot ____ - - - -- - 96.04 1 I � 1 The east half of Lot 5, E N V Block 1, except the I j east 50.00 feet thereof o P and the east half of �O '• p O. Lot 6, Block 1, except �•:. ..o oo a� the easterly 60.00 feet 1 •. •�•a -� thereof and except the 6 , aa.os. ost northerly 810.00 feet thereof, as measured CONCRETE SURFACE 'I along the east and vest lines thereof, all in ^`• . ae •.,, �� HANSON'S THIRD ADDITION ee c... L. —. 9r2 4 e ehn �I r <.s. .r a.•...o..I 0 O .4. 5 04 .p .e•.e .64 a•.a. m to . t.r •a.. as u. •a.o 0.2. i.r• e•!• r.. •6o.0 _•10.00 L 0 .a•.• .a•.i .e•.a .6ai _ _f•.0 _a•a. North line of Lot 5 O) .s._• .ear aa• .e..a a..a. sa.p.i 61.3. 0 M .e•.• w.a. Ow.J• W .a•.t to v a•.a. Exlatlnq Duiltling 37 I LL �� A4 CC FITNESS CENTER in WO O uy ixi Z Wn �M N ..eta •aJ.1 •64e 61.9• fa 0 0 t- eJ.• c•.e• iN p aJ.O• OL O O X ® J 2 C O' ° 6�j• 44q.04 0 20 ! ... '4&.4 O u.s• 37 d p .a•.t --__ 1L3.. as. b M I •�N N O � p P J en n in q 0 1 4 a. •••.ax.6a �M .... a .- -.- BENCH . sae MARK Top of curb of cotcn Dosin Elevollon <1062.65 SOUTH GRADE ROAD • d<natna e.nnnq fool me.oeon fy s loan md.ole 0 S 30 60 � 6enotea Iron mnuswnt found SCALE IN FEE) o ecnatee Iron ronument se t (1 Inca by 14 I I PIPS) 1 hereby cerilty that tala surrey was Pruyured oy as or unear aY dtrecl supervlslea�nOp;et 1 ew a hly Paql stared Land 5u11eyor under the lea of the State el Nlnnaaota• Y.1.d n V Pell l.n ... FP ^rJnIV 27 1991 p. gl s t' h eticc No. 9626 :1 9- sl lil) IIINSON HEALTH, FITNESS A V l`nV i HE CIfAGE J1vAf.F_ AI'ARIN T , --- - ---- -- ---- n I y' it O' Td i - - - - -- - - -- . --- - - - --- lil) IIINSON HEALTH, FITNESS A V l`nV i RESOLUTION NO. 9455 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05 OF ZONING ORDINANCE NO. 464 TO ALLOW THE OWNER TO REDUCE SIDE YARD SET BACKS LOCATED AT 585 SOUTH GRADE RD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Dr. Bruce Rannow, Hutchinson, has applied for a variance from Section 7 of Zoning Ordinance No. 464 to allow him to reduce side yard set backs from 25' to 20' and 50' to 49.04' located at 585 South Grade Rd. with the following legal description: The East half of Lot 5, Block 1, except the East 50.00 feet thereof and the East half of Lot 6, Block 1, except the northerly 80.00 feet thereof, as measured along the East and West lines thereof, all in HANSON'S THIRD ADDITION. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be approved. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in . the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. The application for variance for the purpose designated is granted based upon the findings set forth above. Adopted by the City Council this 26th day of March, 1991. • ATTEST: Gary D. Plotz, City Adm. Paul L. Ackland, Mayor 9 (672)587-5751 0 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 21, 1991 �J TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Preliminary and Final Plat of "HOWARD'S ADDITION" for a preliminary plat and final plat. Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request HISTORY On February 27, 1991, Ward Haugen, Hutchinson, submitted an application for a preliminary and final plat to be known as "HOWARD'S ADDITION ", located on Hwy 7 East. A public hearing was held at the regular meeting of the Planning commission on Tuesday, March 19, 1991, at which time there was on one present who objected to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, March 7, 1991. 3. Director of Engineering, John Rodeberg, will submit certification that the proposed plat meets all the requirements of the Subdivision Ordinance as per Preliminary and Final Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary and final plat be approved as submitted noting that the development agreement between the Lutz Trust, Mr. Haugen and the City be filed prior to the filing of the final plat Votes were as follows: 6 ayes, 1 abstained. Respectfully submitted, William Craig, Chairman Hutchinson Planning Commission V —/' Al It E STREET If w k 4 % . 5 MICHIGAN STREET t AREA TO BE PLATTED "HOWARD'S ADDITION" PAUL: ` GRIN [` MARK L z I GAqDE% 9CA: 7, VZ � �. ro • •• r et' l a o .+ r to � a. � 7 • •• �,. .<, n f•• 1 -10�_ V` .__....�_Wevt. ovvumedo<oanp .. .. i _324.35 __ ....... Y -- - __. [Q'� � �n o, AI�q�Tgm OUdO�° vCILOCM bn6 4 GRAVEL SURFACE �I ._. . o r.00 oM « is w BUILDING UNDER CONSTRUCTION I 240 .uof W.sl v _ --�- - - - -!. OR VtL ` SURFACE . - I o �..•t J a ? x F 68 - - --------- _ .. _ . _ -_... I 1 -6t - - - -' __ e6' I i 6 6 2 - -._. I ni nU P ✓10 ,nq semOCa ^<' - .. ._. 60 _ 59. r M1 , bra "l:q< Qn.l JI,Ii11 <], "'r STREET AND, UTILITY EASEMENT 378.95 East M DAVID B.ARNOLD GARY D. WDOWELL STEVEN A. "DENSON 0. HARRY ANDERSON' STEVEN S. BOOS LAURA E. PRETLAND DAVID A. BRGP.00ENANN PAUL D. DOVE JOSEPH M.PAIEMENT JAMES UTLEY XULL& A.CHRISTIANS RICHARD O.MCOEE TIMOTHY W. PAPINSEI February 18, 1991 ARNOLD & MCDow - FLL ATTORNEYS AT LAw 101 PARS PLACE H UTCHINSON, MINNESOTA 55350 -2563 (612) 587 -7575 PAX (612) 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. James Marka Building Official 37 Washington Avenue West (� �IV or oo0NSSL CRARI.ES Y.CARNICHAEL p IJAN M.0 ERON SSSI CEDAR LAS ROAD MINNEAPOLIS. NJN7NZSOTA 55416 (612) 545 MN TOLL TREE 500-545"45 r AX(6L4)S45 - 501 SOUTH FOURTH STNEET PRINCETON, MINT SOTA 55371 (G 12) 369 14 PAX (612) 3BC 5506 ' f Hutchinson, Mn. 55350 Re: Northland Beverage Development Agreement our File No. 3188 -89 -0133 Dear Jim: —� I am enclosing and sending to you wha I sincerely hope is the • final draft of the development agr ement between the various parties concerning the Howard Prope y /Lutz Trust transaction. A clean copy o this agreement will be ailable for planning commission action next Tuesday evening. By carbon copy of this correspondence,_ - am providing copies enclosed development agreement to a e p anning commission, attorney Steve Ward, Fred Lutz and his attorney. I have received suggestions from both Steve Ward and Jack Regan, most of which were incorporated in one form or another in the agreement. As you can see, changes from the prior draft of the agreement have been highlighted. Some of the suggestions that were made by various parries were not included, and I want to pass along my reasoning for not including those suggestions. Of course, the planning commission and City Council will ultimately have the authority to decide what is, and is not, to be included in this agreement. 1. Denial of certificate of occupancy. Attorney Ward, on behalf of at least two of the property owners, has requested that we include language mandating a denial of a certificate of occupancy for the Howard building if the plat is not completed prior to May 1, 1991. I do not recommend adoption of mandatory language. I recognize • this is a fairly small point because the plat might very well be complete by this Tuesday's meeting and if not, FOR YOUR MfORMAnON. 'CERTIFIED AS A CIVIL TNL11 SPECIALIST BY THE MINNESOTA STATE BAR ASSOCLTION 9 - / ' � 'CERTIFIED AS A REAL PROPERTY LAN SPECIALIST BY TILE MINNESOTA STATE BAR ASSOCIATION Mr. James Marka February 15, 1991 Page 2 certainly by the end of March. Nonetheless, I see no reason for the City to "box itself in" when, for a variety of reasons, it may not wish to hold firm to the May deadline. on the other hand, the use of permissive language gives the City the necessary "club" to get the plat completed if the property owner should somehow not finish the plat in a timely manner. Further, I am concerned about creating a private cause of action with other property owners and I see no reason for the City to create additional headaches for itself. 2. utility and roadway concerns. Jack Regan raised a concern regarding utility easements running along the northerly most portion of the property and whether those utility easements will interfere with the roadway access. It is my understanding that utilities frequently cross roadways, and in fact, must cross roadways, and this does not present a complication or problem and therefore, no • language has been included. 3. utility dedication. Steve Ward has requested that paragraph 6 be amended to read "the City may require Lutz Trust to dedicate the easements reserved by this Agreement before further development occurs."' The intent of his change is to make clear that utility improvements may be installed long before Lutz is ready to use the property. This change appears to be reasonable and restates language elsewhere in the Agreement. I have adopted his suggested language, but provided that the dedication of the utility easements is subject to the language regarding assessments. I believe the rest of the changes in this agreement are as discussed with representatives of the various parties. Please do not hesitate to contact me if you have any questions. Best regards. Very truly yours, ARNOLD c ELL 40 G. Barry Anderson GBA:lm Enclosures CC Council members Steve Ward Jack Regan Fred Lutz DEVELOPMENT AGREEMENT This Agreement is made and entered into by Fred N. Lutz GC Group Trust, Howard Properties, a Minnesota partnership, and the City of Hutchinson this _ day of March, 1991. RECITALS: 1. The Fred N. Lutz GC Group Trust, a Minnesota trust (Lutz Trust) is the owner of the certain real estate by virtue of a warranty deed dated January 10, 1985 and filed for record on January 18, 1985 in the office of the McLeod County Recorder in Book 197 of Deeds at pages 37 and 38, which property is legally described as follows: That part of Lot Twelve (12) of the Auditor's Plat of the West Half of Section 32, Township 117 North of Range 29 West, described as follows, to -wit: Commencing at the intersection of the East line of said Lot 12, with the Southerly right -of -way line of State Highway No. 7; thence West assumed bearing, along said right -of -way line, 390.35 feet; thence South 130.00 feet; thence West 54.60 feet to the point of.beginning of the land to be described: thence South 463.50 feet to the South line of said Lot 12; thence Westerly along said South line, 892.37 feet to the Southwest corner of said Lot 12; thence Northerly along said West line, 437.52 feet to a point, distant 220.00 feet Southerly from the Northwest Corner of said Lot 12; thence East 241.00 feet; thence South 2 degrees Ol minutes 40 seconds West, 99.49 feet; thence East 142.01 feet; thence North 268.60 feet to said Southerly right -of -way line; thence Easterly along said right -of -way line, for a distance of 60 feet, to a point which is 870.35 feet West of the East line of said Lot 12; thence South 154.94 feet to the intersection with a line bearing West from the point of beginning; thence East to the point of beginning. (Identified as Parcel No. 0040 on attached Exhibit "A "). 2. The Fred N Lutz GC Group Trust, a Minnesota trust ( "Lutz Trust ") is the owner of certain real estate by virtue of a Warranty Deed dated May 1, 1976 and filed for record in the office of the McLeod County Recorder, which property is legally described as follows: That part of Lot Twelve (12) of the Auditor's Plat of the West Half of Section 32, Township 117 North, Range 29 West described as follows, to -wit: Commencing at the Intersection of the East line of said Lot 12 with the Southerly right of way line of State Highway No. 7; thence Westerly, along said right of way line, a distance of 66.00 feet to the point of beginning of the land to be described; thence continuing Westerly, along said right of way line, a distance of 324.35 feet; -1- L • • 9 -T . thence Southerly deflecting to the left 90 degrees 00 minutes, a distance of 130.00 feet; thence Westerly, deflecting to the right 90 degrees 00 minutes, a distance of 54.60 feet; thence Southerly, deflecting to the left 90 degrees 00 minutes, a distance of 463.50 feet to the South line of said Lot 12; thence Easterly, along said South line a distance of 378.95 feet to a point distant 66.00 feet West of the Southeast corner of said Lot 12; thence Northerly a distance of 593.50 feet to the point of beginning. (Identified as Parcel No 0030 on attached Exhibit " A " ) , except the; nortH' 293 feet of the ,above 3. Howard Properties, a Minnesota partnership, is composed of general partners, Howard Haugen and Robert Peterson. Howard Properties ( "Howard ") has purchased a portion of the property described above in paragraph 2, which portion is legally described as follows: The North 293.00 feet of: That part of Lot Twelve (12) of the "Auditor's Plat of the West Half of Section 32, Township 117 North, Range 29 West" described as follows, to -wit: • Commencing at the intersection of the East line of said . Lot 12 with the Southerly right of way line of State Highway No. 7; thence Westerly, along said right of way line, a distance of 66.00 feet to the point of beginning of the land to be described; thence continuing Westerly, along said right of way line, a distance of 324.35 feet; thence Southerly, deflecting to the left 90 degrees 00 minutes, a distance of 130.00 feet; thence Westerly, deflecting to the right 90 degrees 00 minutes, a distance of 54.60 feet; thence Southerly, deflecting to the left 90 degrees 00 minutes, a distance of 463.50 feet to the South line of said Lot 12; thence Easterly, along said South line a distance of 378.95 feet to the point distant 66.00 feet West of the Southeast corner of said Lot 12; thence Northerly a distance of 593.50 feet to the point of beginning. NOW THEREFORE IT IS AGREED BY AND BETWEEN THE PARTIES: A. Howard shall complete and secure City approval of a plat of the Howard Properties parcel. In addition to all other statutory and municipal requirements, the plat shall dedicate a total of 30 feet for roadway and utility easements. The easements shall be located on the southerly most 30 feet of the parcel. Of the 30 feet dedicated for easements, the southerly 15 feet shall • be dedicated for utility purposes, as well as for roadway purposes. The plat shall also reserve an easement for utility purposes on the westerly 15 feet of the Howard Properties parcel. ft 1s understood -2- dedicated easements referred _to M in this ",paragraph: B. Lutz Trust shall reserve the northerly most 30 feet of the parcel described in paragraph 2 for easements for utility and roadway purposes. Of the 30 feet dedicated for easements, the northerly 15 feet shall be dedicated for utility purposes, as well as roadway purposes. C. Lutz Trust shall reserve the northerly most 15 feet of the parcel described in paragraph l for an easement for utility purposes. D. It is understood that if the plat of the Howard Properties parcel is not completed by Howard and approved by the City prior to May 1, 1991, the City reserves the right to refuse to issue a certificate of occupancy for the Howard building. E. Lutz Trust agrees to reserve a roadway and utility easement 66 50 feet in width and of undetermined length running from Highway 7 into the parcel described in paragraph 1 above, which easement shall be located between the parcels identified as No. 0060 and No. 0080 on attached Exhibit "A ". F. Lutz Trust agrees to provide a second access to the parcel described in paragraph 1 above. It is understood at the present time that it is impossible to determine the location of the second • access. The access may be provided along the boundary between the Howard and Lutz Trust property, may be provided by agreement with other property owners or may be provided on property owned solely by Lutz Trust. G. The City may stet require Lutz Trust to dedicate the utility easements reserved by this agreement until before further development occurs, sub }ect, however; to ;;the _provisions of paragraph H of this Agreement.: No further development, sa or lot splits of the property described in paragraphs 1 and 2 of this agreement shall occur or shall be permitted to occur by any of the parties to the agreement, until such time as a plat of both parcels is prepared showing the second access and until all other requirements of appropriate City ordinances are met or as Lutz Trust and the City shall otherwise agree. Nothing ;in this H. This Agreement does not bind any party to pay for utility and other municipal improvements. It is understood that utility improvements may be installed in advance of formal platting of the property. Any expense for municipal improvements will be determined based on a subdivision agreement or by assessment against benefitted properties pursuant to Minnesota law as provided in Chapter 429 of Minnesota Statutes and appl3cable`;case law. It • CS,ati- Tnnt'hP_a'ssessed for the.cost -3- 0 • J. This agreement shall be binding upon the parties, their successors and assigns and shall run with the land. Dated: Dated: Dated: Dated: FRED N. LUTZ GC GROUP TRUST By John P. Thavis, Trustee HOWARD PROPERTIES By Howard Haugen, Partner By Robert Peterson, Partner CITY OF HUTCHINSON By Paul L. Ackland, Mayor Attest: Gary D. Plotz, City Administrator STATE OF MINNESOTA) ) SS. COUNTY OF MCLEOD ) The foregoing instrument was acknowledged before me this day of March, 1991 by John P. Thavis, Trustee for the Fred N. Lutz GC Group Trust, and acknowledges that he executed the above on behalf of the Group Trust as the free act and deed of the Trust. STATE OF MINNESOTA) ) SS. COUNTY OF MCLEOD ) Notary Public The foregoing instrument was acknowledged before me this day of March, 1991 by Howard Haugen, Partner and Robert Peterson, -4- I. All easements either dedicated or reserved by virtue of this development agreement shall be dedicated to the public at no the time of platting or, nstal?latiori., expense to the City. Partner, of Howard Properties, a Minnesota partnership, and they • acknowledge that they executed the above on behalf of the partnership as the free act and deed of the partnership. Notary Public STATE OF MINNESOTA) ) SS. COUNTY OF McLEOD ) The foregoing instrument was acknowledged fore me this day of March, 1991, by Paul L. Ackland, Mayor and Gary, D. Plotz City Administrator for the City of Hutchinson, a municipal corporation, and they acknowledge that they executed the above on behalf of the City as the free act and deed of the City of Hutchinson. Notary Public CONSENT Citizens Bank & Trust Company, as mortgagee on the Howard Properties parcel as set forth above does consent.to the Agreement and agrees to subordinate its mortgage to the Agreement. Dated: CITIZENS BANK & TRUST COMPANY • By Its STATE OF MINNESOTA) ) SS. COUNTY OF McLEOD ) On this day of March, 1991, before me, a Notary Public, personally appeared the of Citizens Bank & Trust Company to me known to be the person described in and who executed the foregoing instrument and acknowledged that he executed the same as the free act and deed of Citizens Bank & Trust Company. Notary Public This Instrument was Drafted By: G. Barry Anderson ARNOLD & McDOWELL 101 Park Place Hutchinson, Mn. 55350 Telephone (612) 587 -7575 Attorney I.D. No. 196X -5- RESOLUTION NO. 9456 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT OF HOWARD'S ADDITION • WHEREAS, Ward Haugen, Hutchinson, owner and subdivider of the property proposed to be platted as HOWARD'S ADDITION has submitted an application for approval of the preliminary and final plat of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described lands in McLeod county, to -wit; That part of Lot 12 of the AUDITOR'S PLAT OF THE WEST HALF OF SECTION 32, TOWNSHIP 117 NORTH, RANGE 29 WEST, described as follows: Commencing at the intersection of the east line of said Lot 12 with the southerly right of way line of State Highway No. 7; thence westerly, along said right of way line, a distance of 66.00 feet to the point of beginning of the land to be described; thence continuing westerly, along said right of way line, a distance of 324.35 feet; thence southerly, deflecting to the left 90 degrees 00 minutes 00 • seconds, a distance of 130.00 feet; thence westerly, deflecting to the right 90 degrees 00 minutes 00 seconds, a distance of 54.60 feet; thence southerly, deflecting to the left 90 degrees 00 minutes 00 seconds, a distance of 463.50 feet to the south line of said Lot 12; thence easterly, along said south line, a distance of 378.95 feet to a point distance 66.00 feet west northerly a distance of 593.50 feet to the point of beginning. Except the south 300.50 feet thereof. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, 1. That said preliminary and final plat of HOWARD'S ADDITION is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota. BE IT FURTHER RESOLVED THAT such certification upon said plat by Mayor and Cit required, shall be conclusive showing of therewith by the subdivider and City officials above described and shall entitle such plat to forthwith without further formality. execution of the y Administrator, as proper compliance charged with duties be placed on record . Adopted by the City Council this 26th day of March, 1991. ATTEST: 9 -T Gary D. Plotz, City Adm Paul L. Ackland, Mayor W/ (612) 587.5151 FCITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: March 21, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF SKETCH PLAN SUBMITTED BY PETE KASAL, (2 MILE RADIUS) LYNN TWP The Planning Commission recommends approval of the sketch plan. • • ` LYNN TOWNSHIP 116 NORTH CODE -5 RANGE 30 WEST •CCL[• 1..4E 11 TwP :. CI :(w p, y :f :: .: s :[ (_ nJa f.n v•. NI[ uvx: a(f rn • }�s I +f - Y';L _ �.E�H . pP CC Ml[ Hw ♦ ) >rj. 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West, assumed bearing S 89 °46' 16 "W T 116 ...421.00._ ... .. -.183.00- -' 140.001 - 170.00- o .. 1 1 I o i 0 I -� 0 0 ` L O o o � I I I IIr � cn rn I , i 1 1 I 303.00- _ s; I � 1 I b I 1 HOVS C i y5/r j �tf 1 HOUSE j • " rn I GARAGE ! 0 Mz Cr o 3 ^+ L HOUSE O � h V GO I BARN I I O 4) o tD I w w CO v 1 w I C O I 1 i SHED z 3 w z r � 1 N * I MACHINE SHED' 1 M 1 Origincl oounoor,• ling f _ � 50 50 i ----- --- ---- 554.00- - -- = —� - -- w o_ 325.58 -- .. ---- 6 6 2. 8 6 c,�t 0 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, March 19, 1991 1. CALL TO ORDER The meeting was called to order by Chairman Bill Craig at 7:30 p.m. with the following members present: Roland Ebent, Clint Gruett, Craic Lenz, E1Roy Dobratz, Tom Lyke, Dean Wood (10:00 p.m.) and Chairman Bill Craig. Also Present: Building Official Jim Marka, City Engineer John Rodeberg and City Attorney Barry Anderson. 2. MINUTES Mr. Dobratz made a motion to approve the minutes of the regular meeting dated Tuesday, February 19, 1991. Seconded by Mr. Gruett the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF PRELIMINARY PLAT OF "NORTH OAK RIDGE" SUBMITTED BY KEVIN COMPTON • Chairman Craig opened the hearing at 7:35 p.m. with the reading of publication #4204 as published in the Hutchinson Leader on Thursday, March 7, 1991. The request is for the purpose of considering a preliminary plat to be known as "North Oak Ridge" located in Helland's Addition. Chairman began the hearing by reading correspondence from Mr. Scott Peterson, 1265 7th Ave NW, and paraphrased objections to the plat. Building Official Marka commented on his not being aware of that property as designated park land. Director of Engineering John Rodeberg commented on the changes recommended to limit the number of trees taken down and stated the new drainage proposal would reduce impact of storm water. Building Official Marka stated the developer is working with the City Forester to preserve trees. Mr. Kevin Compton, developer of the property, commented on his meeting with the Forester. • Mr. Marka stated the concerns of Utilities with easements. All is in compliance with the zoning ordinance. 1 HUTCHINSON PLANNING COMMISSION MINUTES 3/19/91 There was discussion on drainage to the cul de sac. Mrs. Shari Colvin, 735 Shady Ridge Rd, concern with drainage into her lot which is in .back of the development. Mr. Rodeberg suggests Lots 3 and 4 be dedicated with walkout basements. Discussion followed on the placement of 2 catch basins currently not on the plan. Mr. Ebent made a motion to close the hearing, seconded by Hr. Lenz the hearing closed at 7:45 p.m. Mr. Ebent moved to recommend approval of the preliminary_ plat subject to staff recommendations of March 5, 1991 as follows: 1. Walk outs approved at plat time. 2. Verify setbacks at rear on cul de sac. 3. Name proposed for cul de sac. 4. Soil boring report required. 5. Park land previously paid with land. 6. Park board approval required. 7. Addresses to be on Final Plat 8. Plat to show garage slab elevation not top of block. 9. All trees 8: in diameter or greater shall be shown. 10. Reduce Carolina St to 32' and add radius at • corners. 11. Hydrants to be approved by Fire Marshal. The Utilities issue regarding rear yard easements is to be addressed. Lots 2, 3, and 4 in Block one are to be designated for walkout type homes only. Seconded by Mr. Lyke the motion carried unanimously. (b) CONSIDERATION OF VARIANCE REQUESTED BY MARVIN WILLHITE ON 465 HIGH ST Chairman Craig opened the hearing at 7:47 p.m. with the reading of publication #4205 as published in the Hutchinson Leader on Thursday, March 7, 1991. The request is for the purpose of considering a variance requested by Marvin Willhite located at 465 High St. Building Official Marka commented on original request in 1984 and the ordinance changes later denied for lack of hardship. An option open would be to build an unattached garage and the conclusion or best option would be to process a variance and add an attached garage. He also commented on the - removal of one accessory building on the property. • 2 HUTCHINS014 PLANNING COM14ISSION MINUTES • 3/19/91 There was discussion on number of accessory buildings on the property and also the fact the construction is to be begun within 6 months and the applicant should be aware of the proposed zoning ordinance if work is not completed by that time he would comply with the new ordinance. City Attorney Barry Anderson recommended notifying Mr. Willhite by certified letter regarding the 6 month time frame and the removal of one accessory building. Mr. Lyke moved to close the hearing, seconded by Mr. Lenz the hearir:g closed at 7:53 p.m. Mr. Lenz made a motion to recommend approval contingent on removal of one accessory building also, construction to begin in 6. months. Seconded by Mr. Lyke the motion carried unanimously. (c) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "SCHOOL DISTRICT PLAT" SUBMITTED BY HUTCHINSON SCHOOL DISTRICT Chairman Craig opened the hearing at 7,55 p.m. with the reading of publication #4206 as published in the Hutchinson Leader on Thursday, March 7, 1991. The • request is for the purpose of considering a preliminary and final plat to be know as "School District Plat" submitted by the Hutchinson School District. Atty Neil Jensen, representing the School District, commented on the plat and proposed park. He stated the proposed park was favorable to city staff. There was discussion on the size of the proposed park as opposed to the present park. Director of Engineering John Rodeberg commented that fewer lots developed would mean a smaller park size is necessary. Atty. Jensen stated the property is more usable by the school with the park being moved from the present site. Discussion followed on the cash contribution and the land donation at the time of the Wagner platting. Supt. Glen Matejka commented on park contributions as a school district. Mr. Rodeberg noted that park dedication has been made by the school district in open space for the public. Supt. Matejka commented on accessibility to the school • property. 3 HUTCHINSON PLANNING COMMISSION MINUTES 3/19/91 . Discussion followed on the timeline of developing the platted land and the additional required land necessary as increase of students are on the property. Mr. Rodeberg explained the requirements of the state so far is to have more land space for additions to either of the schools. Mr. Joe Wesley, 560 Larson St., had questions as to the need to replat property, availability of proposed park verses accessibility of the present park. Director of Engineering Rodeberg commented on the park from the standpoint of Wagner plat now the new plat. He explained .the park would better serve the remainder of the Wagner property plat. Building Official Marka stated needed to replat as related to assessments for the present local property owners. City Attorney Anderson explained the County Recorder requires replatting rather than vacating the streets this is a legal requirement. Atty. Jensen noted the plat had been replatted already within the Wagner Development. Discussion followed on the plat itself. Atty. Jensen commented on the need for more property by the school district. Supt. Matejka commented on the possibility of • more students in the Middle School in the future. Building Official Marka commented on future planning for the school district. There was some discussion on the community growth. Mr. Marka also commented on the amount of park land in Hutchinson and accessibility of t he parks. Kevin Cowles, 1115 Goebel St, voiced his concerns and opposition to the plat. He stated he bought the his lot in the Wagner plat because of the park and its size. Nancy Anderson, 1055 Goebel, also voiced her concerns with the park relocation for small children and questioned the property values if school bought the property. Supt. Matejka explained, if at a future date a building would need to be constructed the infrastructure would be an inhibiting factor. Mr. Cowles commented on the ratio the State requires of students to land. Mrs. Brian Brosz, 685 Kay St., stated her concerns were the same as the other neighboring property owners. • 4 HUTCHINSON PLANNING COMF;ISSION MINUTES 3/19/91 Brian Brosz asked what Hutchinson's commitment was to a park system. Mr. Marka stated there was no written commitment and he explained the policy of the developer when it comes to cash contribution and land donation. Discussion followed on the taxes on the properties and. the Wagner property subdivision agreement with the present property owners. There was discussion on the assessment policy and the policy of the city deciding where parks are to be located. Director of Engineering Rodeberg commented on the city budget cuts and that parks would have no development in the next 5 year plan. City Attorney Barry Anderson advised the city not to improve the park if the school district would plan to develop the property. Discussion followed on the protection of option for both the school district and property owners. There was also discussion on the long range planning for the school district and the logical area for the school to expand • and how much area the school would need to expand Supt. Matejka explained the property boarders school property and the school has looked at many options. The whole plat will be sodded and used and ball fields. Mr. Lenz made a motion to close the hearing, seconded by Mr. Gruett the hearing closed at 8:55 P.M. Mr. Lenz made a motion to recommend approval of the preliminary and final plat as submitted for school district expansion. Seconded by Mr. Ebent the motion carried. The vote was 4 ayes and 2 nays by Mr. Lyke and Chairman Craig. (d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON SCHOOL DISTRICT IN WAGNER DEV. CORP. PLAT Chairman Craig opened the hearing at 8:57 p.m. with the reading of publication #4207 as published the HUTCHINSON LEADER on Thursday, March 7, 1991. The request is for the purpose of considering a conditional use permit to allow the School District to construct a 28' by 60' building for related special program school improvements located in the present Wagner Corporation Plat to be replatted to the School District Plat. • Supt. Matejka commented on the need for a smaller 5 ' HUTCHINSON PLANNING COMMISSION MINUTES 3/19!91 , building to house B -10 special education students outside the school building. He stated the School District preferred option - Lots 1 and 2, Block 6 in Wagners Plat. Discussion followed on the access to utilities for each option. There was discussion on the type of students and ages of students in the facility. These students have emotional /behavioral disorders and are 4th - 9th grades. Building Official Marka commented on the possibility of deferring the decision on the proposal one month. It is the consensus of the Planning Commission to approve the conditional use permit and approve the site in April recommending that Lots 1 & 2 Block 6 in Wagners Plat be excluded in the decision as not an option due to neighboring property owners concerns. Discussion followed on the use of the building in the summer. Supt. Matejka stated the building would be used during school hours and school year. Mr. Dobratz moved to close the hearing, seconded by Mr. Lenz the hearing closed at 9 :25 p.m. Mr. Craig made a motion to approve the request subject to the site being • approved in April. Seconded by Mr. Gruett the motion carried unanimously. (e) CONSIDERATION TO REZONE FROM R -2 TO I -1 REQUESTED BY HUTCHINSON TECHNOLOGY INC. Chairman Craig opened the hearing at 9:26 p.m. with the reading of publication #4208 as published in the HUTCHINSON LEADER on Thursday, March 7, 1991. The request is for considering a rezoning of property from R- 2 (Residential District) to I -1 (Limited Industrial Park District) located at Hutchinson Technology Inc. Chairman Craig abstained from discussion of the request due to conflict of interest. Mr. Mike Degner, Hutchinson Technology, explained the rezoning of the property and the project. Building Official Marka explained that property of more than 5 acres does not need to be platted. Mr. Lyke moved to close the hearing, seconded by Mr. Dobratz the hearing closed at 9:32 p.m. Mr. Lyke made a motion to recommend approval of the rezoning. Seconded by • 6 HUTCHI14SO24 PLANNING COA114ISSION MINUTES • 3/19/91 Mr. Lenz the motion carried with one abstaining, Bill Crain. (f) CONSIDERATION OF VARIANCE REQUESTED BY 314 CO Chairman Craig opened the hearing at 9:33 p.m. with the reading of publication #4209 as published in the HUTCHINSON LEAD on Thursday, March 7, 1991. The request is for considering a variance by 314 Company to reduce front yard setback from 50' to 0' on Hwy 22 S. Mr. Frank Mott, 3M Co., introduced the Engineer from 3M St. Paul, who presented the proposal and background on the building. There was discussion ion Hwy needs in the future. Mr. Mott commented on permits issued by MN DOT. Discussion followed on the hardship of the property. Mr. Mott stated the hardship is that MPCA mandates the underground storage tanks to be removed. Mr. Lenz moved to close the hearing, seconded by Mr. Lyke the hearing closed at 9:43 p.m. Mr. Lenz made a motion • to recommend approval of the variance due to the MPCA mandates as a hardship. Seconded by Mr. Lyke the motion carried with two abstaining votes, Mr. Gruett and Mr. Dobratz. (g) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY 3M CO Chairman Craig opened the hearing at 9:44 P.M. with the reading of publication #4210 as published the HUTCHINSON LEADER on Thursday, March 7, 1991. The request is for the purpose of considering a conditional use permit to allow 314 Company to construct a new addition to building adhesive tanks on Hwy 22 S. Mr. Lenz moved to close the hearing, seconded by Mr. Lyke the hearing closed at 9:45 p.m. Mr. Lyke made a motion to approve the request. Seconded by Mr. Lenz the motion carried unanimously. (h) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY TOM DAGGETT, HUTCH MFG. Chairman Craig opened the hearing at 9:46 p.m. with the reading of publication #4211 as published in the 40 HUT CHINSON LEADER on Thursday, March 7, 1991. The 7 HUT CHINSON PLANNING COMMISSION MINUTES • 3/19/91 request is for considering a conditional use permit requested by Tom Daggett, Hutchinson Mfg., to allow him to construct a 70' x 240' building for painting and sandblasting at Hutch Mfg. Mr. Daggett explained the changes from the previous two requests and presented a photograph showing placement of the building. He also commented on drainage. Building Official Marka commented on the hard surfacing of parking and outside lay down area. Mr. Lenz moved to close the hearing, seconded by Mr. Lyke the hearing closed at 9:55 p.m. Mr. Lyke made a motion to recommend approval of the request. Seconded by Mr. Lenz the motion carried unanimously. (i) CONSIDERATION OF VARIANCE REQUESTED BY DR. BRUCE RANNOW ON SOUTH GRADE RD Chairman Craig opened the hearing at 9 :56 P.M. with the reading of publication #4212 as published in the . HUTCHINSON LEADER on Thursday, March 7, 1991. The request is for considering a variance by the owner to reduce side yard setbacks from 25' to 20' and 50' to 49.04' located at 585 South grade Rd. Building Official Marka commented on the history of the proposal being part of the ShopKo relocation project. As the new and old zoning ordinance state 11" is incidental but requires a variance. He also stated the catch basin proposed would take care of drainage. Mr. Marka explained the hardship would be the narrow lot for commercial. City Attorney Anderson commented on the relocation issues. He stated Dr. Rannow has accommodated the relocation procedure, also, that this is a reasonable request. Discussion followed on the procedure and possible violations of procedure followed. Building Official Marka explained the property owner's position. Dr. Rannow stated his business would suffer because of timing in the construction. City Attorney Barry Anderson explained the timing and • this property owner's response from the city. He stated EJ HUTCHINSON PLANNING COMMISSION MINUTES 3/19/91 Dr. Rannow has made prior efforts to relocated his business. He suggested a public policy issue would be to pass on the decision to the City Council. Mr. Dobratz moved to close the hearing, seconded by Mr. Lenz the hearing closed at 10 :15 p.m. Mr. Lyke made a motion to send the request to City Council with no recommendation. Seconded by Mr. Gruett the motion carried with one abstaining vote by Mr. Wood due to the fact he was not at the entire hearing. There were 4 aye votes and 2 nays, Mr. Lenz and Chairman Craig. (j) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "HOWARD'S ADDITION" SUBMITTED BY WARD HAUGEN Chairman Craig opened the hearing at 10:16 p.m. with the reading of publication 114213 as published in the HUTCHI14SON LEADER on Thursday, March 7, 1991. The request is for considering preliminary and final plat of "Howard's Addition" located on Hwy 7 East. • Mr. Ebent asked to abstain from voting as he is a neighboring property owner. Building Official Marka commented on the earlier proposal and the platting of the property. City Attorney Anderson commented on the easements and the properties to the West. Mr. Marka commented on easements and the subdivision agreement is to state easements on the remaining property. fir. Ebent voiced concern with the Developmental Agreement between Lutz Trust /Haugen /City. He suggested to record the agreement prior to the recording of the plat. City Attorney Anderson explained the agreement and the issues yet to be addressed with the Lutz Trust attorney. 14r. Lyke moved to close the hearing, seconded by 14r. Wood the hearing closed at 10:30 p.m. Mr. Lyke made a motion to approve the preliminary and final plat provided the development agreement be filed prior the filing of the final plat. Seconded by Mr. Lenz the motion carried unanimously. • 4. NEW BUSINESS V•' HUTCHINSON PLANNING COMMISSION MINUTES 3/19/91 (a) UPDATE ON LUTZ /HAUGEN AGREEMENT This item was covered in the previous public hearing. (b) DISCUSSION OF TOWN AND COUNTRY TIRE PARKING SPACES Building Official Jim Marka commented on Mr. Elliott's intent to meet the present variance. He stated there are two changes in the site since the variance approval as follows: 1) the whole area may not be hardsurfaced 2) there are changes in the building plan. (c) DISCUSSION OF CONSIDERATION OF REZONING FOR14ER BURGER KING SITE TO R -2 Mr. Lenz commented on the unfilled hole on the property to the North of the convenience store leading to Council discussion to rezone the property back to R -2 It is the consensus of the Planning Commission to direct staff to begin rezoning to R -2. (d) DISCUSSION OF URBAN EXPANSION DISTRICT • Building Official Marka commented on the joint meeting of the County /Twp /City on the urban expansion. Mr. Gruett will represent the planning commission at the next joint meeting. (e) REVIEW OF PLANNING FEE SCHEDULE Building Official Marka explained that because of budgeting the city does need to look at raising fees. It is the consensus of the planning commission to set a new fee schedule for review by the commission. (f) DISCUSSION OF AL CHRISTOPHER GARAGE ON JUUL There was discussion of the trees in the back yard as the reason for needing a variance to construct a garage. Staff was directed to research past garage variances as to approvals and rejections. There is to be more discussion in April on this item. (g) CONSIDERATION OF SKETCH PLAN SUBMITTED BY PETE KASAL, . LYNN TWP, 2 MILE RADIUS ito] HUTCHINSON PLANNING COMMISSION MINUTES 3/19/91 Mr. Lyke moved to recommend approval of the sketch plan, seconded by Mr. Dobratz the motion carried unanimously. 5. O LD BUSINESS (a) UPDATE OF ZONING ORDINANCE Building Official Marka suggested the City Council review the proposed changes with the Planning Commission or Planning Staff. (b) COMMUNICATION FROM STAFF None. 6. ADJOURNMENT There being no further business the meeting was adjourned at 11 :05 p.m. • E 11 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 22, 1991 MEMO TO: MAYOR & CITY COUNCIL FROM:GARY PLOTZ, CITY ADMINISTRATOR & KEN MERRILL, FINANCE DIRECTOR SUBJECT: 1991 BUDGET ADJUSTMENTS The budget cuts from the directors have been received and are attached. Summarized are the cuts they are proposing. It is very difficult to judge the reports. As you will also note the cuts did not come to the anticipated dollars needed for the required • $160,000. BACKGROUND What is becoming a yearly event in the State of Minnesota is a revenue short fall which is affecting cities during their budget year. An $80,000 cut has been past into law and will cause our local government aid monies to be less than budgeted. The memo from the Department of Revenue has made note of another cut possible for the December 1991 settlement. We reviewed this with the City Council at the February 26•workshop. At the workshop we presented the proposal of cutting $160,000 from the 1991 budget. It is anticipated this is the maximum loss of revenue which would occur in this year. Actual cuts will not be known until the legislature completes its work. Some people are estimating this could take as long as July or August, making cuts at that late date becomes extremely difficult. If we find the cuts for 1991 exceed the $160,000 it would be suggested the dollars come from the General Fund unreserved fund balance. We would, of course, look at other alternatives but the fact the budget would be so far in the year cuts would be very difficult to find and implement at such a late date. DISCUSSION General Fund reductions have been given by each director after they have reviewed the detail with their staff. Cuts proposed by the • respective departments did not meet our criteria of $160,000. A 1 V, look at additional cuts were then added by this department. The effect of the cuts would allow us to make the necessary $160,000. It would also NOT cause a loss of permanent positions. Some of the proposed cuts are also of the nature to get us only through the year. In our cuts as presented the contingency line of the General Fund remains in tact. Therefore. we could adjust 1991 wages to the 4% as most units of government have done. It becomes difficult to make a decision on this and /or merit increase implementation, until after the 1991 legislative session concludes. As you recall we did pass the $58,000 along to taxpayers this year. Tax statements have yet to arrive but the increase is sure to be felt. In addition some significant changes in methods of computing assessed value are being discussed. Over all the taxes will be closely scrutinized for next year. Improvement projects with larger portions paid by the general tax levy need to be looked at very carefully. Adding items to the bond issue rather than from the general fund budget also increases the tax levy, however this is outside the present levy limit. If the levy limits do come off, in 1992, it may put us in the unusual position of deciding just how much tax the city wants to levy. OTHER POSSIBILITIES • In adjusting for this years cuts we did not reduce monies for some programs which perhaps will be closely scrutinized. We offer the following comments: Youth Center - discussion has taken place which does question how effective is this program. It would appear we have an excellent person operating the program but the youth participation will need to be evaluated prior to the 1992 budget. We of course are expecting a major fund raiser to operate this program for this year ($12,000 is expected from "other "). The $23,000 from the general fund may be very difficult to keep in tact for next year. Historical Society - Our contribution which did decrease by $1,000 in 1989 to the 1991 budget of $4,000. It may need to be eliminated. A report from the Historical Society perhaps should be invited before the City Council to report on how the dollars are being expended from the City. With such a report a better decision can be made. Arts grant - We did commit to three years on this program but perhaps other sources of funding may be found to at least partially off set our contribution. The cuts proposed would be only delaying as we would budget in 1992 the $10,000 and be sure our commitment is fulfilled 1992 would be the last year of the program. We will • want to be monitoring the reports on the activities and financial K • activity of this program. DEPARTMENTS Departments with concern - we expressed concern about the effectiveness of our school liaison officer program. Perhaps because of the newness this is true but a close look may be necessary. We also are finding the K -9 program is expensive to operate. While without question a beneficial program it may require more financial resources than can be afforded. Community Development - it is very good to have a person who is available to put the community's best foot forward if a company is looking for a new location. The materials background ground information and Minnesota Cities "Star City" designation is very good. But the number of new plants being located especially during the austere 1990's may mean that the "opportunities" to recruit new plants to the Minnesota and Hutchinson area are limited. A major LGA cut in 1992 may require other staff people, namely city administrator, finance, and planning to take care of this function. The scaling back will bring each and every department under close scrutiny do we want to do what was done in the 1980's. The street maintenance and park maintenance costs may cause us to look at reductions in these areas. This while looking at the expansion of streets and parks as the community grows. • We have however been doing positive things to insure our dollars are well spent. Insurance and the LMC program has brought us a benefit and financial savings. A self- insurance health care and dental program seems to be working well after a shaky start but is bring a cost containment factor to the City of Hutchinson despite the spiral inflation cost of health care. We have also been sharing resources. A county /city relationship with our emergency services personnel appears to be working for the benefit of everyone. The same we believe can be said for LOGIS. Our computer system is working well and keeping us updated and the need to work smarter and faster is being aided by these systems. RECOMMENDATION To meet our $160,000 budget cuts it would be the recommendation of asking the City Council to accept the cuts as presented under the proposed plan. The proposed cuts give us the ability to get to the next budget cycle. 1992 will be difficult as the direction of the city will need to be more fully addressed. We should also at some point in the near future have a full meeting of all personnel to discuss the future. A lot of rumors are circulating and should be put to rest. We should also talk about sources of funds. Tell our employees how the downtown land • acquisition projects can move ahead while the City is facing financial problems in the General Fund. A discussion of Liquor and 3 Water /Sewer Funds needs to also be addressed. How it is important • to keep them in line with the General Fund program to keep harmony among the employees. With the budget reduction in place we must remind the City Council and the Citizens of the Community of the impact such reductions have. Reduced service levels will be felt. We will not be able to respond as fast or do what had been done in previous years. Expectations must be lower. At the same time the employees are willing to take the extra effort and bear a little more of the responsibility to insure the community still can be a proud community. With the cuts in place we feel we are well positioned for any futher adjustments for 1991 from the State of Minnesota. When the Governor and Legislature finally agree to the reduction we may then be able to reinstate some of the reductions if the cuts are not as severe as we anticipated. It would also be at this time we would be reviewing with the City Council the cost of living adjustment. The City Council agreed to this review when the 3% Cost of Living was put into affect in January. We will also be placing on hold until this time merit adjustments which had been agreed to by the City Council at the time the wage plan was adopted, until after the legislative session. Finally the budget adjustments from the Liquor Fund and Water /Sewer • Fund are included. It is important to keep all funds in step even though, because of the nature of their operations they are an independent operations. We recommend the adoption of the proposed cuts by Chuck Nelson of the Liquor Fund in the amount of $5,975. The proposed cuts of the first level by Randy De Vries in the amount of $61,750, would also be recommended to the Mayor and City Council. C� U CITY OF HUTCHINSON 1991 GENERAL FUND • SUMMARY OF PROPOSED BUDGET CUTS PER DIRECTORS MEMOS WITH ADDITIONAL CUTS RECOMMENDED PROPOSED ADDITIONAL CUT CUTS PROPOSED (DIRECTORS) TOTAL REDUCTION AMOUNT FOR GENERAL FUND MAYOR & COUNCIL CITY ADMINISTRATOR 855 ELECTIONS 100 FINANCE 5350 MOTOR VEHICLE 100 ASSESSING UNDER CONTRACT CITY ATTORNEY PER AGREEMENT PLANNING & ZONING 5000 DELAY OF ONE YEAR THEN 2 YEAR SPREAD BRARY CONTRACT LICE DEPARTMENT 23800 FIRE DEPARTMENT 0 TEMP WAGE 2000 SCHOOL LIAISON OFFICER SEE PD EMERGENCY MANAGEMENT SEE PD BUILDING INSPECTOR 500 SAFETY COUNCIL NOT AVAILABLE FIRE MARSHAL 250 ENGINEERING TEMP WAGES 4000 CAPITAL EQUIPMENT 3850 STREETS & ALLEYS - PAINT SPRAYER 3500 DOORS 7000 MAINTENANCE ACCOUNTS 0 1991 TOTAL NECESSARY 160000 160000 159145 159145 159045 159045 153695 153695 153595 153595 153595 153595 153595 153595 148595 148595 148595 148595 124795 124795 124795 122795 122795 122795 122795 122795 122295 122295 122295 122295 122045 122045 118045 114195 110695 103695 103695 103695 0 CITY OF HUTCHINSON 1991 GENERAL FUND 1991 SUMMARY OF PROPOSED BUDGET CUTS PER DIRECTORS MEMOS WITH ADDITIONAL CUTS RECOMMENDED PROPOSED ADDITIONAL TOTAL CUT CUTS PROPOSED NECESSARY (DIRECTORS) CEMETERY 0 103695 DUST COAT ROADS 2250 101445 CITY HALL 0 101445 101445 PARKS & RECREATION ADMIN ALL DEPT 53640 47805 (PER PAGE 3) 47805 RECREATION DEPARTMENT ABOVE 47805 47805 SENIOR CITIZEN CENTER ABOVE 47805 47805 CIVIC ARENA ABOVE 47805 47805 PARK DEPARTMENT ABOVE 47805 47805 RECREATION BUILDING ABOVE 47805 47805 CELEBRATE 1990 47805 47805 AIRPORT 0 47805 TANK MAINTENANCE '' ? ? ? ?? 47805 TRANSIT 47805 47805 COMMUNITY DEVELOPMENT 474 47331 47331 ENERGY COUNCIL 0 47331 47331 S.C.D.P. COORDINATOR 150 41181 47181 DEBT SERVICE UNAVAILABLE 47181 47181 UANLLOCATED 47181 CHRISTMAS LIGHT 5000 42181 (SET ASIDE BEGINS IN 1992) ARTS GRANT 5000 37181 (BALANCE OF $5,000 IN 1992) ROOF REPAIR - OLD FIRE BARN 6000 31181 (COST TO BE INCURRED BY LIQUOR FUND) VECHILCE RENT 31181 0 (CAUSES DELAY IN PURCHASE OF SOME VEHICLES 0 BECOMES A ONE TIME SAVING ONLY MUST BE 0 BACK IN PLACE 1992) 0 0 FUND TOTAL 0 0 0 11 M E M O R A N D U M March 13, 1991 TO: Kenneth B. Merrill, Finance Director FROM: Gary D. Plotz, City Administrator SUBJECT: Budget Reductions CITY ADMINISTRATOR BREAkDOWN BUDGET % Full -Time (3) & Part -Time (3/4) $155,879 96.16 Operating 6,230 3.84 The above percentage breakdown shows that any large cut would require a cut or reduction in personnel. Regarding the operating expenses, 3.84% of budget, I suggest the following reductions be made. • Line Item 4320 - Travel • Line Item 4401 - Dues • Line Item 4409 - Miscellaneous FROM TO $1,700 $1,200 980 800 350 175 There is no capital outlay in this budget /ms 9 (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 March 21, 1991 MEMO TO: GARY D. PLOTZ CITY ADMINISTRATOR FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: BUDG REDUCTIONS - 1991 Upon review of the 1991 budget the following is offered as possible cuts for this year. Over time 150 Copy machine /office supplies /dupl. suppl. 1,000 Data processing 1,000 Travel Conferences 200 Machinery & equip. 3,000 5,350 EXPLANATION OVERTIME Money was set aside in anticipation of some needed overtime. We will forgo the dollars and if necessary use compensation time. SUPPLIES We are always looking for the best possible price in addition we will be more selective with some of the items which we have become accustom. Since this budget affects all budgets for supplies and the major copy machine we will be impacting other departments. We also want to make the City Council aware the used of recycle paper (currently a 50/50 blend) has cause our paper costs to increase over past years. DATA PROCESSING While our LOGIS billing cost have increased we will be looking at being more effective in this area of our budget. Reports will have to be curtailed and we will try and work smarter. This is an (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 H E H O R A N D U M DATE, March 21, 1991 0 0 TO: Mayor and Council FROMt Motor Vehicle Dent. - Dorothv Smith SUBJECTc BUDGET ENHANCEMENT AND REDUCTION 4200 Reduce Office Supplies $50.00 4220 Reduce Repair and Maintenane 50.00 Revenue - Start charging for phone calls to State Dept. for the public. Up to now we have called in for people with problems at no fee - a public service minimum per call - $1.50. area where the City has been working in a consortium to make us more efficient and cost effective. CAPITAL EQUIPMENT We were hoping to add a computer to better operate in a more efficient matter. A wait of one year is possible with this equipment. TRAVEL SCHOOLS CONFERENCES We are budget for the following: Minnesota Finance Officers Conference $400 League of Minnesota Cities Conference 425 Meetings & Training - General 475 We believe it is important to retain this part of the budget. With the tight funding and the many changes being discussed by the State it is important to find how potential ways to solve the problem. STAFF RECOMMENDATIONS I requested staff to propose what they would cut from the budget and the following responds were received. ( Not all staff responded): 1. Increase water shut off rate to $25.00 2. Increase assessment search fee. 3. Extend payment time to save postage on number of delinquent notices sent 4. Increase fees overall. 5. Discontinue policy of no garbage charge when gone for winter as Junker still is paid. 6. Require proof of eligibility for reduced garbage rates. 7. Increase fees for public hearing on planning commission to cover staff cost as well as direct cost. 8. Increase fees for gambling /Bingo /Cigarette licenses plus permits. 9. Cut down on number of hours for parttime people 10. Close monitoring of office supplies do not use or make copies unless necessary. 11. Charge employees minimum amount for coffee 12. Plan meeting and conferences so food need not be served and hold in city owned building to eliminate rental costs. 13. Eliminate unnecessary schools and conferences. • • 0 TO: Kenneth Merrill, Finance Director FROM: Ron Kirchoff, Sergeant �K DATE: March 13, 1991 RE: Budget Reduction In reviewing the 1991 budget plan with Chief Steven Madson we believe we can reduce approximately $23,800 from the projected 1991 budget expense. We believe this can be accomplished without seriously affecting service or programs presently in effect. The following areas of the Hutchinson Police Department budget would be affected. Line item 4112 "Overtime to Regular Employees" would be one of the areas greatly effected. It is estimated that approximately 280 hours can be reduced. This would be in the area of proposed training, range and also would effect staff restructuring. • The next area effected would be line item 4120 "Wages of Temporary Employees ". The reduction in this area was started on January 1, 1991, with the reduction of Sharon Zieman's hours. She went from three quarter time to half time. In restructuring of staffing on shift we have reduced the amount of overtime hours that was being generated by Officer Mark Shoutz and the canine unit. As noted in the year end report we are going uncovered in certain areas where we believe it is not practical to bring in a part time person or pay overtime. This will show up again as a savings in overtime and part time salaries. Other areas of the budget that would be effected are line item 4320 "Travel, Schools and Conferences ", 4311 "Postage ", and 4340 "Printing and Publishing ". These areas can be very closely scrutinized, several conferences can be omitted to add to the overall reduction of the budget plan. It is hoped that by conforming to these reductions that an estimated $23,800 can be trimmed from the 1991 budget. Any further cuts would effect personnel and programs presently operating. The department feels that our School Liaison program deserves the highest prioritization of programs. The true value of this program will only begin to become a realization with the passing of time and /or the implementation of various programs directed towards the youth in our school systems. The Canine . program would be the next guarded position as we feel that to the overall policing philosophy that the Canine program is very beneficial not only as a deterrent in would be criminals but in apprehending criminals and officer safety. Ken Merrill, Finance Director March 13, 1991 Page 2 On the far end of the spectrum the program that may be incorporated into an overall city program to show cost savings would be the maintenance person position. It is believed that by utilizing volunteer and specialty help such as sentence to serve, senior citizens, etc. this position could be temporarily maintained by a maintenance supervisor. Of course this would have to be in cooperation with Park and Rec Director Dolf Hoon who shares responsibility for our maintenance personnel. The large question on the horizon again dates back to the feasibility study being conducted as to whether or not the Hutchinson dispatch center can be merged with the McLeod County dispatch center thus eliminating the need for our line item on salaries for dispatchers. This area will need to be answered in the very near future. Some of the questions that will be addressed will be the cost savings versus any anticipated costs that the county will incur if they assume the dispatch responsibilities. It is my belief that this question will be answered in April 1991. /lkg CC: Gary Plotz, City Administrator 91 -07 -0002 0 • i HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 March 21, 1991 Kenneth Merrill Finance Director City of Hutchinson Dear Mr. Merrill, I am sorry to report that the Fire Department will not be able to cut any money from the 1991 budget at this time. With building maintenance going up, personal equipment wearing out faster than we planned, fire calls up again this year and a constant need for better and specialized training, I have no area to cut. I am sure you are aware we have a budget committee that scrutinizes the Fire Department budget before it gets to the city, so we have a true bare bones budget. • We do have an idea for revenue generating in 1992, if you are interested. It is minimum housing inspection on all rental property with a fee for the yearly inspection. I would be willing to go over our idea with you when convenient. Sincerely, Brad T. Emans, Chief Hutchinson Fire Dept. BTE /bb 0 (612) 587.5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O DATE: lurch 5, 1991 TO: ✓Kenneth B. Merrill, Finance Director FROM: James G. ?larks, Building Official C� (Y) RE: 1991 Budget Adjustments In reviewing the Building Department and Planning Department Budgets I find that no extra funds are available. On the contrary, I foresee extra wage funds being necessary just to cover basic services. I an hoping extra revenues will cover this cost. There is $5,000.00 in the Planning Budget of which, unfortunately. I'm sure will end up being spent on adoption of the Shoreland Ordinance (mandated). Capital Expenditures has $0.00 budgeted. s Conference and Schools is necessary to maintain continuing education certification • requirements. There has been discussion over the years with Administrator Gary Plotz, of moving the Planning Commission files upstairs along with one secretarial staff. Presently, I believe Bonnie is carrying overflow amongst downstairs staff and has Fire Department responsiblities in addition to her duties as Planning Commission Secretary. John and I are attempting to centralize our file system, hopefully eliminating duplication. As you know, the outlook for growth development in Hutchinson appears to be outstanding for 1991. I have attempted to eliminate as much non - essential work, and quite frankly, I feel we are now at bare bones in regards to staffing. At present, I am very uncomfortable with our inspection program and plan review programs. Follow up of correction is non - existent, and no-calls on inspections are an every day occurrence. JCM /pv 0 ff 12) 587 -5151 TY OF HUTCH/NSON SHINGTON AVENUE WEST INSON, MINN. 55350 M E M O R A N D U M DATE: March 11, 1991 TO: FROM: SUBJECT: As you requested to give in order of priority the following; least important first. 1. Overtime wages has never been in my budget. • 2. Temporary wages has been dismissed during the first round of budget decisions. 3. Capital expenditures was reduced to $250.00 which is insignificant and not practical to remove from the present budget. 4. Travel school and conferences has been cut by $700 from the original proposed figure. I personally believe it improper to reduce this area any more, considering the importance of staying up -to -date. In regard to additional revenues, there is Article 4 of the Fire Code that has not been adopted by the City in the past. This Article deals with permits for operation of certain businesses. It is commonly regarded as an expensive system to administrate by most jurisdictions and thus not used, or adopted. In essence an additional Operator's tax for some businesses. If the fees were set high enough for such permits by the Council, to more than cover administration, this area could help in the revenue area. I have talked to Brad about this, and our opinions are that it wouldn't be well received or popular with the businesses affected. 0 If you have any questions please call me. GFF /bb March 4, 1991, Budget Adiustments IFI (612) 587 -5151 CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M 0 DATE: March 19, 1991 TO: ✓Gary D. Plotz, City Administrator Kenneth B. Merrill, Finance Director RE: Budget Cuts 1991 As requested, I have again reviewed the Building and Planning Department Budgets and have the following recommendations: 1) Reactivate Building Permit Fees for the Downtown Revitalization Grant Program. 2) Reevaluate our Comprehensive Plan on the Park Land and sell off parks that can not be facilitated or are to expensive because of assessments. (is: Wagner's Dev.) 3) Eliminate the $5,000.00 from the Planning Budget for adoption of the Shoreland Ordinance and submit a resolution to the State deferring adoption until 1002 funded. Keep in mind, this is mandated and 502 funded. . 4) Delay the purchase of another car, thus maintaining vehicle rent. 5) Eliminate $500.00 from Travel School and Conferences. I am cautious about this because of my continuing education requirements necessary to maintain certification. 6) RRaise fees on public hearings for variances, conditional uses, platting, rezoning, etc. 7) Experiment by eliminating city financing of infrastructure development to see if private developers will emerge. 8) Offer an additional weeks vacation up to 5 weeks after 12 years of service versus the 1.82 1991 cost of living adjustment. Please keep in mind that 912 of the Building Department's budget is staffing salary and benefit cost. Staffing is presently insufficient for services offered. I would appreciate consideration by the City Council and Administration to review the balance of services, costs and staffing. JGM /pv (612) 537 -5151 +'HU7CN' CITY OF HUTCHIN a �s 37 WASHING TON AVENUE WEST HUTCHINSON, M!NN. 55350 H E H 0 DATE: March 6, 1991 TO: 1 - - genneth B. Merrill, Finance Director Gary D. Plotz, Ci_y Administrator FR014: John P. Rodeberg, Director of Engineering RE: 1991 Budget Adjustments Engineering/ Street /Maintenance /Cemetery/City Hall /Airport Departments In looking at potential budget adjustments within the 1991 Budget, there appears to be very little room for maneuvering. The four areas requested for re ,view are discussed below: x f xx• � • A cut of $4,000 (to S12,200) may be workable. Our coverage of projects may be negatively affected, creating tie potential for a decrease in the quality of construction. L WI NWIR rr This item was significantly reduced already from last year and may be low at its current amount. x w •� n � A-r r This budget is insufficient as it currently exists, to provide recommended and /or required training, continuing education and technical certification requirements. I believe this budget item should have more funding, not less. »A; If, and only if, an IBM computer is provided with the Storm Water Management Plan through City Bonds, instead of through the budget, the $3,303 for the PC Workstation and WordPerfect can be deleted. The tu,e files, S^3, are required sooner or later, but can be d layed for a year. i i A1ID AI MS (20 ) . '1EM ORARY WAGS Budget is currently marginal to insufficient. BUDGET9I.ADJ /JPR /March 6, 1991 AGE 1 CM Mr f ,s"S 0 Budget is currently marginal to insufficient. 77 VFW.. SIMOOL XRD CDi 'E Budget is currently marginal to insufficient. CAPITAL KKPM1 TMJRFS The Paint Sprayer purchase can be i 'layed a year, providing a temaorary s4vings of $3,500. Y'ATUTMIAHCE ( 21) Budget is currently marginal. Cw F,TM Y (47) Budget is currently marginal. CTTY HALL 09 Budget is actually reduced this year. No reductions noted. Maw 'r ( 51 No reductions noted. The Professional Services for Engineering (18) relates to the Storm Water Management Plan ($25,000). It is imperative that this process continue, but it should be paid through City Bonds instead of the Engineering Budget. A com;uter and software for Storm Water Management should be included in the project, as well as additional funds for Storm Water Utility Fund set up. This three year project requires an estimated $25,000 to $35,000 of funding in 1991. There has been some discussion of the Clothing /Uniform requirements. A review is recommended to determine if some departments need uniforms, if shirts only are a possibility, or if purchase of clothing is an option. Doug Heier, La..ry Karg and I have spent several hours reviewing our budgets, line item by line item. We met for two hours earlier this week, and besides what is noted above, have no additional reductions which we feel can be made. I must st ronsly emphasize that we really labored last year to provide a conservative, bare bones budget for 1991. There is no fat in the budget, and any further reductions will make it impossible to keep up our current level of service. In fact, with the growth of the city street and infrastructure system, we already are having to reduce our service levels just to be able to cover the • additions to the system. BUDGET9I.ADJ /JPR /March 6, 1991 PAGE 2 The Engineering Department itself utilizes shelving and files constructed by Cal or Marlow., a ) ight table constructed by Harlow, army surplus drafting tables and inefficient equipment and facilities. We are years behind in inventory, index maps, record drawings and standard detail drawings. The AutoCAD syst_m was a tremendous step toward the future, but without the time or additional facilities required to collc ..and input the required data, we will continue to fall behind. Thi City should b: proud of the staff of these departments for their dedicated, efficient service. As noted in my previous personnel /salary review, the City also is conservative when it comes to personnel and salary levels. Further budget reductions therefore could have potentially severe results. BUDGET REVIEW (PROPOSED CUTS) L:GINEERL G (18) - TEMPORARY WAGS S 4,000 PR•?FESSIONAL SERVICES $25,0O0 CAPITAL EXPENDITURES (computer, files) $ 3,850 STREETS /ALLEYS (20) - CAPITAL EXPENDITURES (paint sprayer) $ 3.500 TOTAL $36,350 ONLY if included in the G.O. Bonds for Storm Water Management Plan, computer /software, Storm Water Utility Fund setup. 2 ONLY if computer is provided with Storm Water Management Plana • REVENUE EUMUXEMT AND TRANSFER RECOHMENDATIM 1. Set up Storm Water Utility Fund A.S.A.P. 2. Set aside a portion of Plan and Specification Fees for Engineering Revenue. Current $50 fee should be increased to $60. 3. Raise Assessment Search Fee to reasonable rate. 4. Raise Engineering Expense Fee another 2% to reflect actual expenses more closely. 5. Review and adjust Wastewater Discharge Permit Fees, increase transfer to Engineering Budget. 6. Transfer MnDOT's payment of Downtown Snca Plc.iing to Street Department, not General Fund( ?). 7. Transfer Sweeping Revenue to Street/Maintenance Department. Department currently earns significant income from sweeping 3M, HTI, Biscay and MnDOT properties. Cu,-rently goes to General Fund( ?). S. Review and adjust Planning Fees, transfer a portion to the Engineering • Department. BUDGET9I.ADJ /JPR /March 6, 1991 PAGE 3 9. Copy Fees (Blueprint, Large Xerox) should be transferred to Engineering Department to help pay for maintenance and repair. Raise to actual price. 10. Transfer Planning Secretary upstairs. Delete temporary secretary position. Again, I can not emphasize too strongly how austere our current budget is. There are no discretionary budget items included. I would like to review current re•,enue sources, adjust fees and transfer these funds to their proper department. I also recommend reviewing other User Fees (i.e., Storm Water Utility and Maintenance Utility, Variance, Conditional Use Permits, etc.) to offset potential propei:'Ly tax increa Th_uzk ; for your careful and thorough consideration. JPR /pv file: Budget Engineering - 1991 CC: Mayor and City Council 0 • BITDGE91.P.DJ /JPR /March 6, 1991 PAGE 4 TO: Gary Plotz, City Administrator Ken Merrill, Finance Director FROM: Dolf Moon, Director of Parks & Recreation DATE: March 11, 1991 RE: 1991 Budget Reduction As the process begins to reduce the City of Hutchinson's 1991 Budget by $160,000, I would like to address and comment on the process. As the 1991 Budget was put together, I felt our department presented a budget that was conservative and had addressed a minimal amount of growth. It has been hard to look at ways to reduce when the public's expectation for our programs, facilities and services is at an all time high, and they would like us to do even more. • Another area that has been elluded to is quality of life which Hutchinson residents appear to desire, judging by our community growth in the 80's. My hope is that we are able to keep this department going forward in the 90's. In conclusion, I hope the economic impact our department offers to the community is considered as it relates to the potential reduction of dollars within our department. Rest assured, there will be a continued effort to explore all funding sources to insure program and park devel- opment growth for the future. klm • City Hall Parks & Recreation Police Deparhnent 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Prurted on mcilded 11aper - . 1991 BUDGET Proposed Reductions 1991 Park & Recreation $987,327 21.3% of city budget Park & Recreation Breakdown Full -time 480,983 48.7% Part -time 160,245 16.2% Operating 346,099 35.1% $987,327 100 % Temporary Wages Cut Tree Dump 992 hrs. X $4.25 $4,216.00 Gardener 600 hrs. X $4.25 $2,550.00 Scoreboards 400 hrs. X $4.25 $1,700.00 Laborer 260 hrs. X $4.25 $1,105.00 Laborer 133.88 hrs. X $4.25 $ 569.00 Baseball Coach 320 hrs. X $2.50 $ 800.00 • $10,940.00 Any reductions of temporary wages in Recreation, Senior Center, Civic Arena and. Recreation Building would greatly inhibit our ability to run programming and would limit the number of hours facilities are open. As it is, the reduction of $11,000 included in this report will hamper our effectivemness for some aspects of recreation programming (i.e. field maintenance, repairs). Another aspect of our temporary wage earners is work study which we depend on quite heavily for Civic Arena and Rec Center personnel. The past two years have shown it is increasing harder to get students, let alone quality individuals to work. We must be constantly aware of the status of this program. As the Technical College is not immune to budget cuts as well. Overt Wages The 1991 budget includes $600 in Recreation and $250 in the Parks Department. Those dollars may be cut if necessary; they are already substantially cut from the 1988 level of $4,553, 1989 level of $1,592 and 1990 level of $1,005; $959 of which was in Recreation, specifically the swimming pool. All department heads will need to monitor their specific areas. There are no provisions to include overtime for full -time personnel in the 1991 budget, but its accumulation will be for emergency services only (i.e. • mechanical repairs, storm damange, flood control and snow removal). The use of comp time will continue to be encouraged even for emergency situations. TRAVEL SCHOOL CONFERENCES • The 1991 budgeted amount is $2,300 of which $125 has been expended through Janauary 31, 1991. Items which the department has taken part in include: *Tree inspector workshop (3 people) $200 *Herbicide Pesticide Applicator license (3 people) 60 *Pool OPerators Certificate (1) ($95) registration 170 *N.Y.S.C.A. Certification spent $35 ** 100 Central Leisure Services spent $90 ** no overnight 200 League of Cities Workshop One day 20 M.I.A.M.A. Conference 300 Minnesota Society of Arboriculture 200 Minnesota Recreation Park Association (2 people) 600 Sr. Citizen Workshop 80 Sr. Citizen Conference 95 Travel Expense Sr. Tours 175 Miscellaneous 100 $2,300 *Certification Requirements * *Spent 1991 This budgeted expense involves up to 13 department employees, I feel we could reduce that amount by $600. I an uncomfortable cutting any dollars out of this line item, due to the direct benefit our community may receive relative to cost saving ideas, innovative programming, grant information, legislative involvement and staff development. CAPITAL OUTLAY The 1991 Park and Recreation budget includes $43,100 in capital expenditures which represents 12.4% of the departments operating costs. Below is a prioritized list split three ways including items that could remain, that can be split and that could be cut, and also comments explaining items as needed. Remain 5 $ 500 Gym Equipment 4 $ 600 Hockey Nets 3 $ 800 Electrical Update 2 $1,000 Rescue Board 1 $1,200 Exercise Equipment $4,100 program expense gymnastics operating expense last year of three year program (Farm Show pays half of $1,600 safety item United Way funded L 1 Capital Outlay Cont. Page two E • SPlit Keep /Cut 5 $600 $600 Tables -Arena 4 $200 $400 Weed Whip (1) 3 $500 $500 Drainage 2 $750 $750 Grass Seed 1 $4,000 $2,000 Trees $6,050 $4,250 Cut 8 $ 700 Vacuum head /poles 7 $1,000 Park benches 6 $ 500 Chainsaw 5 $1,500 Prairie Grass 4 $1,000 Volleyball courts 3 $5,000 Restroom 2 $15,000 Playground 1 $ 4,000 Computer $28,700 revenue producing rentals could trade three old machines Linden Park Recreation Programming Tartan Park repairs too late for spring boulevard planting program split $2,500 Trees $1,500 community gardens can hold off should have been included with chemicals Will need in 1992 2nd year cut cost versus benefit warrants further research recreation programming may need if program grows Baseball Association will push for alternative funding second year cut would enhance our ability to schedule - create promotional fliers, save cost on brochure, time management would benefit; would be compatable with City Hall accessories Many of the items listed will reappear in future budgets if they are cut. My major concern with capital expenditures will be how we address long range development as it relates to the park system growth. LINE ITEMS Two items in the Park Department budget that can be considered for reductions include: $4,000 chemical mosquito spray $5,000 Roberts Park concessions The impact of no mosquito spraying is quite apparent. A reduction in concession will have a corresponding reduction in revenue. �J Page three REDUCTION SUMMARY Temporary Wages $10,940 Overtime 860 Travel, Schools & Conferences 600 Capital Outlay 32,260 - $38,300 Line Items 9,000 TOTAL % Reduction Part -time $160,245 Operating $346,099 min. max. Overall budget 5.43% 6.04% $53,640 - $59,690 $11,790 .73% $41,850 12.09% $47,900 13.83% 53,640 Cut 59,690 Cut As one can imagine these potential reductions will have a substantial impact on the Park and Recreation Department with the most dramatic affect in the park area. The exact impact on the delivery of services is unknown at the present time, but potential reduction of 20% of the park staff in the summer will greatly affect the production level city residents have been accustom to. As well as having an affect inter departmentally in how program services are delivered. Other relationships with organizations such as the Chamber of Commerce, Mainstreet • and youth service organizations may also feel the impact of these cuts relative to the prioritization of services and their need for city assistance. In terms of the loss of capital expenditures, these items will need to resurface at a later date and we will need to address how growth and development will occur in the future. Revenue The 1991 Budget included revenue enhancement totaling $12,240 which were tied to many items that may possibly be cut. With most of our fees set for 1991, we would be hard pressed to generate additional revenue. • Many of the groups that use our facilities are dependent on contributions from service organizations. Without their contributions, these programs would probably be looking toward the city for funding of their programs, examples • include Hutch Hockey Association, Baseball Association, Tennis Association, Basketball Association, and Wrestling Club to name a few. BUSINESS /SERVICE ORGANIZATION INVOLVEMENT • The Department of Parks and Recreation has depended heavily on donations and volunteerism from both business and service organizations over the years. Item of involvement and dollars donated are listed as follows. Youth Sponsorship 100 Contributors $6,500 - $7,500 Annually Baseball Association V.M.F. Improvements $6,500 - $8,500 Annually Arena Advertising Boards Businesses $4,500 Annually Firstate Federal Brochure $2,000- $3,000 Annually Firstate Federal Senior Newsletter $6,000 - $7,000 Annually Firstate Federal Tree Planting $8,500 donation $2,200 remains Citizens Bank Zamboni Purchase $15,000 Donation Jaycees Volunteer Football Officials $400 Value United Way Youth Center /Sr. Center/ $12,000 (1990) Adaptive Recreation McLeod County A.R.C. Adaptive Recreation $300 (1990) Park Improvements 1990 Elk's Club Park Shelter $4,000 Actual Jaycees Picnic Tables /Also Assembled $800 Actual Lutheran Brotherhood Landscaping $375 Actual Hutch Garden Club Flower Project $300 Value Brown's Floral Library Square Planting $200 Value A.F.S. Plaque Donations $750 Value . Odd Fellows Plaque Donations $120 Value Masonic Lodge Tree Donations $100 Actual V.F.W. /Legion Flag Donations $400 Value 3M Park Donations $500 Annually 1991 Additions Elks Club Baseball Sponsorship $2,400 Lions Club Park Adoption $500 Rotary Cloub Park Adoption $1,000 United Way Youth Center /Senior Center/ $15,200 Adaptive Recreation Odd Fellows Park Adoption ? Elks Park Development ? Jaycees Baseball Sponsorship Pending Volunteerism Projects Celebrate Minnesota Project 1989 -1990 Crow River Clean -Up 1990 -1991 Many of the groups that use our facilities are dependent on contributions from service organizations. Without their contributions, these programs would probably be looking toward the city for funding of their programs, examples • include Hutch Hockey Association, Baseball Association, Tennis Association, Basketball Association, and Wrestling Club to name a few. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. STAFF IDEAS Reductions Cut uniforms /provide shirt only Eliminate one outdoor rink /reduce operating hours Leave without pay /retain benefits Eliminate merit Cut downtown snow removal for business Eliminate stump removal Weed notices by complaint only could eliminate part -time staff Open Civic Arena one week later in the fall Continued effort to use volunteer coaches for football program Bond for capital expenditures (i.e. playground equipment) Reven Non- resident fees Participation fees /one time fee Increase ice rental Shelter fee increase Increase weed administration fee Charge for tennis lights C � J • i March 12, 1991 M E M O R A N D U M • • TO GARY PLOTZ, KEN MERRILL, CITY COUNCIL FROM HAZEL SITZ, TRANSIT COORDINATORiy�� RE BUDGET CUTS Total transit budget for 1991 is $120,500 (per transit contract). Anticipated fare revenue in 1991 $ 22,000. Budget shortfall in transit for 1991 is estimated at: Anticipated before the current state cuts $3,000 Possible loss from State operating assistance 6,000 Possible loss by city (40X of operating cost) 4,000 TOTAL 13,000 PROPOSAL FOR CUTS BY TRANSIT COORDINATOR /STAFF ANNUAL SAVING COMMENT (Subject to amendment of transit contract) 1. Eliminate purchase of one office chair $250 Workable 2. Reduce dispatch hours by 1 hour per day during June, July, August (65 days) 3. Sell half price bulk courtesy coupons only for groups of 6 or more at one location 4. Use 2 fare zones - Shuttle corridor is Zone 1, all other is Zone 2 - add $.25 to Zone 2 fare 5. Add $.25 to fare if ride is requested less than 2 hours from time of call 6. Eliminate option of adding I or 2 hours service at peak demand during winter months - refuse some rides in bad weather 7. Eliminate monthly pass, or charge extra $.25 in Ione 2 for pass holders B. Eliminate service on the 4 city holidays 9. Eliminate New Years eve service TOTAL $500 Workable 300 Workable 4,000 Riders will object 625 Riders will object 500 Riders will object 500 Bad P. R. 300 Bad P. R. 75 Workable (P.R. ?) 7,050 Hutchinson Community Development Corp. (612) 567 -7500 MEMORANDUM DATE: March 20, 1991 TO: Gary Plotz Ken Merrill FROM: John Bernhagen, HCDC SUBJECT: Budget Cuts 45 Washington Ave. East Hutchinson, Minnesota 55350 The HCDC Board of Directors was recommending a combination cost of living and merit increase totaling 5% for 1991 for the Executive Director. I felt in view of the pending budget cuts and because our organization at this time is primarily salary driven a 3% total increase was appropriate. Consequently, this presents a budget savings of $ 474.40 from 4300 Professional Services. The official action of the Board of Directors is that this is to be retroactive to January 1, 1991. WL cW C � J 0 M E M O R A N D U M DATE: March 21, 1991 _ _ _ - _ _ _ T I D: Ken Merrill FROM: Connie Mangan SUBJECT: Budget Enhancement /Reduction For Budget enhancement, I suggest the building permit fee which the City Council has waived for theose buildings in Downtown Rehab Project be reinstated. I also suggest charging the sign permit fee for those buildings in the C -3 District which also has been waived by the City Council. • From the Small Cities Program budget, $100 could be reduced from the budgeted amount $250 in operating supplies. Also $50 could be reduced from the travel, school and donference budget of $250. CM /sk • C March 12, 1991 M E M 0 R A N D U M TO GARY PLOT1, MIEN MERRILL, CITY COUNCIL FROM HAZEL SITZ, PERSONNEL COORDINATOR RE BUDGET CUTS An option for dealing with the budget shortfall Mould be to eliminate the annual city appreciation picnic. Fewer than one —half of the individuals who are invited attend each year. The cost of the picnic is approximately $2000. City Hail Parks & Recreation Police Deyarbnent 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled paper - • u Ll M E M O R A N D U M DATE: March 22, 1991 • TO: Mayor and City Council ------------------------------ FROM: Chuck Nelson ------------------------------ SUBJECT: 1991 Liquor Store Budget Cuts ------------------------ - - - - -- I propose the following budget reductions: Part time wages $3425.00 Advertising 1500.00 Clothing Allowance 400.00 Misc Items 500.00 Travel School and Conferences 150.00 Total Cuts $5975.00 CN /sk • " (612) 587 -5151 0171f OF HUTCHINSON 37 WASN1 dGTON AVENUE WEST HUTCHINSON, P✓11NN, 55350 M E M O R A N D U M DATE: March 11, 1991 TO: FROM: SUBJECT: Gary Plotz and Ken Merrill Randy DeVries 1991 Budget cuts and revenue increases HUTCHINSON WATER DEPARTMENT FIRST TO CUT: A. Professional Services - $ 19,000.00 B. Capital Outlay 1. Touch pad conversion - 35,000.00 • 2. Filter rehab - 7,000.00 3. Chair - 150.00 4. Radio - 600.00 TOTAL $ 61,750.00 HUTCHINSON WASTEWATER DEPARTMENT AST TO CUT A. Revenue Increase 1. Hercules N.Y. + $ 17,343.00 1990 .00 1991 + 35,000.00 1992 2. Jet truck increase use + 5,000.00 1991 3. Auto -them Blooming Prairie + 35,000.00 1991 4. Permit fee - industrial users + 2,000.00 1991 TOTAL $ 42,000.00 1991 B. First to Cut 1. Capital Outlay a. Portable radio - $ 750.00 b. Hi pressure washer - 700.00 TOTAL $ 1,450.00 • RD /ds Mayor Ackland and City Council Members ® March 21, 1991 Page Two The following request was also considered by the Board, which requires your approval: %, 1 t Lai acanj touipment rurcnase for X RaY Department The Board heard a request to purchase in -house CT equipment for the new CT room. Bids were received from six vendors. After careful review of all bids by the Director of Radiology, Dr. Boardman, Radiologist, members of the Radiology Department, and hospital Administration, it was recommended that the bid received by Picker in the amount of $557,560 be accepted. Following discussion: "Motion was made by Torgerson, seconded by Skeie, to recommend to the City Council approval of the bid for CT equipment, for the new CT room, from Picker in the amount of $557,560. All were in favor. Motion carried. " Thank you for your consideration of these requests. Sincerely, HU CHINSON COMMU I Y SPITAL ilip `G. G ves V Administrat r PGG:lm 40 March 22, 1991 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARE: PLACE HuTcHlxsoN, MINNESOTA 55350 -2563 (612) 587 -7575 PAX (612) 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Hutchinson Community Hospital Remodeling & Construction Project Our File No. 3750 -88 -0004 Dear Gary: OF MO XL CHARLES L CARMICRAEL" IFIL W. CAMERON 3661 CEDAR LASE ROAD MINNEAPOLIS. MINNESOTA 53416 (612)345 -9000 MR TOLL FREE 600- 343 -4345 PAX (612) 343 -1793 SOI SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612)369-2214 PAX (612) 369.5506 I am enclosing for next Tuesday night's meeting an escrow account • agreement between the Hutchinson Community Hospital and David M. Volkmann Construction, Inc. As the City Council probably recalls, a similar agreement was used with the general contractor in the wastewater treatment plant construction. This agreement allows the contractor to be paid funds that would otherwise be held as retainage. The retainage is, of course, in the event of problems with work performed by the contractor so that the City is protected in case unexpected costs are present. The agreement that this office drafted in that instance worked well and no problems were presented. We have had a request from the Volkmann Construction Company to use a similar agreement for the Hospital project. Certainly such an agreement would be appropriate and I am enclosing for the Council's information a copy of Minnesota Statute §15.73 which outlines the circumstances under which alternative forms of retainage may be used and the types of retainage that are appropriate. I am enclosing a copy of the proposed escrow account agreement between the Hutchinson Community Hospital and David M. Volkmann Construction, Inc. The agreement is in acceptable form and I recommend approval of it. • 'CERTIFIED AS A CIVIL TRLAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY TBE MINNESOTA STATE HAR ASSOCIATION q-x DAVID B. ARNOLD OARY D. MCDOWELL • STEVEN A. ANDERSON O. BARRY ANDERSON' STEVEN S. RODE LAURA E. FRETLAND DAVID A. BRUP.00EMANN PAUL D. DOVE JOSEPH M. PAIEMENT JAMES DTLEY JULIA A. CHRISTIANS RICHARD O. WORE TIMOTHY W. PAPTNSHI March 22, 1991 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARE: PLACE HuTcHlxsoN, MINNESOTA 55350 -2563 (612) 587 -7575 PAX (612) 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Hutchinson Community Hospital Remodeling & Construction Project Our File No. 3750 -88 -0004 Dear Gary: OF MO XL CHARLES L CARMICRAEL" IFIL W. CAMERON 3661 CEDAR LASE ROAD MINNEAPOLIS. MINNESOTA 53416 (612)345 -9000 MR TOLL FREE 600- 343 -4345 PAX (612) 343 -1793 SOI SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612)369-2214 PAX (612) 369.5506 I am enclosing for next Tuesday night's meeting an escrow account • agreement between the Hutchinson Community Hospital and David M. Volkmann Construction, Inc. As the City Council probably recalls, a similar agreement was used with the general contractor in the wastewater treatment plant construction. This agreement allows the contractor to be paid funds that would otherwise be held as retainage. The retainage is, of course, in the event of problems with work performed by the contractor so that the City is protected in case unexpected costs are present. The agreement that this office drafted in that instance worked well and no problems were presented. We have had a request from the Volkmann Construction Company to use a similar agreement for the Hospital project. Certainly such an agreement would be appropriate and I am enclosing for the Council's information a copy of Minnesota Statute §15.73 which outlines the circumstances under which alternative forms of retainage may be used and the types of retainage that are appropriate. I am enclosing a copy of the proposed escrow account agreement between the Hutchinson Community Hospital and David M. Volkmann Construction, Inc. The agreement is in acceptable form and I recommend approval of it. • 'CERTIFIED AS A CIVIL TRLAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY TBE MINNESOTA STATE HAR ASSOCIATION q-x Mr. Gary D. Plotz March 22, 1991 • Page 2 If you have any questions with regard to this matter, do not hesitate to contact me. Incidentally, for your information, I am also enclosing a copy of correspondence received from Norwest Bank dated February 14, 1991 notifying the City that it does agree to serve as an escrow agent. The Council should also be aware that at least one other significant contractor on the project may very well request similar treatment and assuming that details come together on that request, it will be presented at the City Council meeting Tuesday night as well. Thank you. Best personal regards. Very truly yours, ARNOLD & A McDOWELL B G. Barry Anderson GBA:lm Enclosure • P C J CI aa►a� aaaaa NOmmw BANKS aaaaa as Iaa February 14, 1991 M.A. Mortenson Company 700 Meadow Lane North Minneapolis, Minnesota 55422 Attention: Peter Worthington RE:David Volkmann Hutchinson Community Hospital Dear Peter, Nonvest Bank Minnesota, N.A. Camden Office 4141 Lyndale Avenue North Minneapolis, Minnesota 55479.2065 6121667.1600 Enclosed is the Escrow Account Agreement for David N. Volkmann Construction Co., Inc. Per Paragraph 6, Norwest Bank Minnesota, N.A. serving as Escrow. Agent will provide an accounting of all assets held in the escrow account on a monthly basis. If you have any questions regarding this, please contact me directly. Thank -you for your help in this matter. Sincerely, V Denise Lien Commercial Banking Assistant 667 -1609 9 -x 1172 DEPARTMENTS OF STATE IN GENERAL 372 completed as approved by the public contracting agency. A progress payment shall not be considered acceptance or approval of any work or waiver of any defects therein. Subd. 2. A public contracting agency may reserve as retainage from any progress payment on a public contract for a public improvement an amount not to exceed five percent of the payment. A public agency may reduce the amount of the retainage and may eliminate retainage on any monthly contract payment if, in the agency's opinion, the work is progressing satisfactorily. History: 1980 c 464 s 2 15.73 ALTERNATIVE FORM OF REIAINAGE. Subdivision 1. At the option of the contractor, retainage shall be paid to the con- tractor in accordance with this section. Subd. 2. The contractor may deposit bonds or securities with the public contract- ing agency or in any bank or trust company to be held in lieu of cash retainage for the benefit of the public contracting agency. In that event the public agency shall reduce the retainage in an amount equal to the value of the bonds and securities and pay the amount of the reduction to the contractor. Interest on the bonds or securities shall be payable to the contractor as it accrues. Subd. 3. Bonds and securities deposited or acquired in lieu of retainage, as permit- ted by subdivision 2, shall be of a character approved by the state treasurer, including but not limited to: (a) Bills, certificates, notes or bonds of the United States; (b) Other obligations of the United States or its agencies; (c) Obligations of any corporation wholly owned by the federal government; or (d) Indebtedness of the Federal National Mortgage Association. Subd. 4. If the public agency incurs additional costs as a result of the exercise of the option described in this section, the agency may recover the costs from the contrac- tor by reducing the final payment due under the contract. As work on the contract prog- resses, the agency shall, upon demand, inform the contractor of all accrued costs. History: 1980 c 464 s 3 15.74 EXCEPTIONS TO APPLICATION. Sections 15.71 to 15.73 applyto all public contracts except those contracts in which receipt of federal financing is conditioned on adherence to terms and conditions which are inconsistent with sections 15.71 to 15.73. History: 1980 c 464 s 4 15.771 [Renumbered 13.69, subdivision 1) 15.772 [Renumbered 13.45] 15.773 [Renumbered 13.361 15.774 [Renumbered 13.57] 15.775 [Renumbered 13.39] 15.776 [Renumbered 13.80] 15.777 [Renumbered 13.83] 15.778 [Renumbered 13.731 15.779 [Renumbered 13.70, subd. 2] 15.781 [Renumbered 13.41] 15.782 [Renumbered 13.531 15.783 [Renumbered 13.31] 15.784 [Renumbered 13.51] 15.785 [Renumbered 13.381 15.786 [Renumbered 13.54] m . 15.787 [Renumh 15.788 [Renumh 15.789 [ Renumb 15.791 Subdivisio Subd.2. [Rer Subd. 3. [Rer. Subd. 4. [Ren Subd, 5. [Ren Subd. 6. [Ren Subd. 7. [Rem Subd. 8. [Rem Subd- 9. [Ren: Subd.10. [Re 15.792 [Renumbei 15.793 EXTENSIO Court services da sified by temporary cl, 13.06, shall retain the History: 1981 c 3 15801 [Renumbers 15802 fRenumbere 15.803 [Ren 15204 [Ren re 15.805 [ Renumbere 15806 fRenumbere 15.811 [ Renumbere( 35 DISCIPLINE F It is the polity of tl . It free from tloyee who harasses ir, or national origin History 1989 c 96 s E ESCROW ACCOUNT AGREEMENT BETWEEN THE HUTCHINSON COMMUNITY HOSPITAL AND DAVID N. VOLKKANN CONSTRUCTION, INC. SUPPLEMENTAL AGREEMENT TO CONTRACT NO. 13 FOR THE EXPANSION AND RENOVATION OF THE HUTCHINSON COMMUNITY HOSPITAL THIS AGREEMENT, made and entered into this between the City of Hutchinson dba Hutchinson Community Hospital, Minnesota, hereinafter "Owner ", and David N. Volkmann Construction, Inc., whose address is P.O. Box 126, Circle Pines, Minnesota 55014, hereinafter "Contractor ", and Norwest Bank of Minnesota, N.A., hereinafter "Escrow Agent ". WITNESSETH: • WHEREAS, on the 28th day of August, 1990, the Owner entered into a contract with David N. Volkmann Construction, Inc. for the work included in Contract No. 13, for the Expansion and Renovation of Hutchinson Community Hospital, Hutchinson, Minnesota, hereinafter referred to as "the contract" and WHEREAS, the Owner, the Contractor, and the Escrow Agent mutually desire to enter into this agreement, which sets forth the procedure for the deposit in escrow of the retention provided by the terms on the contract. NOW, THEREFORE, the parties agree as follows: 1. In lieu of the procedures for handling retained percentages set forth in payments provisions of the contract, the Owner and the Contractor agree to the placement in escrow with the above -named Escrow Agent, and pursuant to the procedures set forth in this agreement, qualified securities under Minnesota Statue Section 15.73 including notes or bonds of the United States of America or any State of the United States. Notes or bonds of any State of the United States shall not include revenue bonds or notes of any political subdivisions of the states. All securities shall be negotiable and carry no restrictions on marketability. Except as limited in this paragraph, the choice of securities shall be that of the Contractor. 2. It is agreed that the escrow account shall have at all times a current market value equal to or greater than the dollar amount that would otherwise be retained by the Owner under the payments provisions of the contract. The Contractor agrees to supplement the escrow account if its market value is less than the dollar amount that would be retained by the Owner. Moreover, the Owner reserves the right to make withholdings if the value of the escrow account as herein defined falls below the amount that would otherwise be retained by the Owner. 1 E 3. The securities shall be made payable to the Contractor. The Contractor shall supply the Owner with a power of attorney in form satisfactory to the Owner, authorizing the Escrow Agent to convert the escrow account into cash, by sale or otherwise. A signed copy of the power of attorney shall be furnished to the Escrow Agent. The Owner shall keep the power of attorney in his possession until such time as he determines to act as provided in Paragraphs 11, 12, and 13 of this supplemental agreement. The Contractor agrees that such power of attorney shall be irrevocable until such time as final settlement under the contract has been made or revocation has been authorized in writing by the Owner. 4. The Contractor hereby assumes full responsibility for the proper performance by the Escrow Agent of his duties. The Contractor shall be liable to the Owner for any losses occurring to the escrow account as a result of actions of the Escrow Agent, for any reason whatsoever, including default or bankruptcy of the Escrow Agent. 5. The Contractor is responsible for any compensation of the Escrow Agent and for the costs incurred by the Escrow Agent in the operation of the escrow account. Such costs and compensation of the Escrow Agent shall be handled separately from the escrow account and shall not be used to diminish the value of the escrow account. 6. Within 15 days after establishing the escrow account and monthly (by • the 25th of each month) thereafter, the Escrow Agent shall furnish to the Owner and M.A. Mortenson Company an accounting of all assets held in the escrow account, including a list describing each security, its face value, maturity date, its current market value and the total market value of all assets held . in the escrow account. A more detailed accounting of the holdings in the escrow account shall be furnished by the Escrow Agent to either the Owner or the Contractor upon written request at any time during the life of the supplemental agreement. 7. Any interest actually paid on securities or sums held by the Escrow Agent shall be handled as may be separately agreed upon by the Contractor and the Escrow Agent unless otherwise directed by the Owner. 8. It is expressly understood that this agreement is being entered into as a supplement to the basic contract. Pursuant to the contract, the Owner is authorized to render decisions as to whether the Contractor is in default, that the Contractor has been overpaid under this contract, or that he is indebted to the Owner because of obligations arising under the contract, or otherwise. For the purpose of this agreement, it is therefore agreed that a determination of the Owner that the Contractor is in default or that the Contractor is indebted to the Owner under the contract or for any other reason, shall be final and conclusive and that the Contractor's sole remedy in such instances shall be as provided in the contract 'documents. In accordance therewith, the Contractor hereby relinquishes any and all rights that he might have under the terms of the contract, this agreement, or otherwise, to file or • prosecute any claim or demand which might seek to interfere with, delay, or prohibit the Owner from demanding the proceeds of the escrow account from the Escrow Agent or the Escrow Agent from delivering the same to the Owner upon 2 u receipt of the proper demand from the Owner. The Escrow Agent shall not be liable to the Owner or to the Contractor if he proceeds in accordance with the instructions of the Owner as herein provided even though it may be later determined by any duly authorized court or administrative body that the Owner's notice or decision of default or indebtedness of the Contractor were improper or unlawful. 9. Upon receipt by the Escrow Agent of a determination by the Owner that the Contractor is in default or indebted to the Owner as herein defined, the Escrow . ;gent shall, pursuant to the Contractor's previously provided power of attorney, sell and convert the securities then comprising the escrow account to cash and shall remit to the Owner within 15 days of receipt of said determination all sums realized therefrom up to the amount of the retention which would otherwise have been in the possession of the Owner. 10. In addition to the rights of the Owner provided elsewhere, it is also agreed that if the Owner has reason to believe that the Contractor is in default or is indebted to the Owner under the terms and conditions identified above, he may so notify the Escrow Agent in writing. Upon receipt of such written notice, the Escrow Agent will take no action which might result in a disbursement of any portion of the escrow account to the Contractor or his assignee for a period not to exceed 60 days pending issuance of a formal Owner's decision of default or indebtedness to the Owner as herein provided. • 11. The Owner shall advise the Escrow Agent if the Contractor executes a valid and effective assignment of contract funds under Article 9 of the agreement, in which case the Escrow Agent shall transfer releases from the escrow account to the assignee rather that to the Contractor. 12. The Owner may periodically determine that the value of sums or securities held by the Escrow Agent may be reduced by a stated amount in accordance with the payments provisions of the contract. Upon receipt of written notice of such determination, the Escrow Agent shall release from the escrow account the appropriate sums or securities as are required by such determination. 13. This supplemental agreement shall be effective on the date first hereinabove written and shall remain in full force and effect until the contract is completed. Upon satisfactory completion and acceptance of all work under the contract, the Owner shall advise the Escrow Agent and the Contractor in writing that the proceeds of the escrow account may be released, that the escrow arrangement is concluded, and that this supplemental agreement is terminated. 11. The Escrow Agent is not a party to nor bound by an instrument or agreement other than this agreement; he shall not be required to take notice of any default or any other matter, nor bound, by nor required to give any notice or demand, nor required to take any action whatever except as herein . expressly provided. 3 lJ 15. The Contractor agrees that this supplemental agreement shall in no way infringe on or restrict the rights of the Contractor and the Owner under the original contract. 16. Any notice given by any of the parties hereto shall be sufficient only if made in writing and delivered in person or sent by registered mail or certified mail to the address shown below, or to such other address as the respective parties hereto shall designate by notice given as herein required. Notice hereunder shall be effective when delivered. Notices shall be give as follows: To the Owner: To the Contractor: To the Escrow Agent: City Of Hutchinson dba Hutchinson Community Hospital 1095 Highway 15 South Hutchinson, MN 55350 At the Contractor's address stated below in this agreement. At the Escrow Agent's address stated below in this agreement. • • J 0 IN WITNESS WHEREOF, the parties hereto have executed this agreement as of the date first hereinabove stated. ATTEST: David N. Volkmann Construction. Inc. (Contractor) (Authorized Signature) Name (typed) N. Volkmann Title President Address F.O. Box 126 Circle Pines, PIN 55014 • U ST: r u 4 - gc"�- — v'0 EA':? ?., ?'INNESOTA N.A. ' (Escrow ht) 7 BJ G ( uthorized gnature) typed) Jean -Marie Turng ist Title Commercial Banking Offi Address Lyndale Avenue N orth Mpls. Mn. 55412 -2065 ATTEST: • City of Hutchinson Tit 5 CITY OF HUTCHINSON MINNESOTA SUPPLEMENT TO CONTRACT NO.LETTING SUPPLEMENTAL AGREEMENT N0. 1 SHEET 1 0 - I CONTRACTOR: IFEDERAL PROJECT ISTATE PROJECT ICITY PROJECT I DIAMOND 5 WRECKING, INC. I ( 1 90-25 • ADDRESS: ILOCATION: 1 RR 2, BOX 179, HUTCHINSON, MN 55350 I DOWNTOWN SHOPKO DEVELO SITE - PHAS 1 (THIS CONTRACT IS AMENDED AS FOLLOWS: I I Add the demolition of the small building I i dust west of Wilna`s Beauty Salon I I (15 - 1st Avenue N.E.) to the contract. i All work to be in accordance with I the contract specifications. I I I I ORIGINAL CONTRACT: I I $36,800.00 I INCREASE I $ 800.00 I I TOTAL I I I I $37,600.00 I I I i I I i I I 1 � 1 I I I I I I I I I I I I I I I I I I I I i I I p I I I 1 (Original Contract Amount i I I I I I I I I I I I 1 1 $36,800.00 (Dated: I 19— (Original Contract Date —1 I � I Director of Engineering 1 1 -22 -1991 IDated: 79 I , — I I I • I IDated: Contractor I 79 1 I I I Mayor 1 I IDated: 19 1 I , City Administrator �/ - y i Electrical Contractors 4th Ave. N.E. Hutchinson, (\An. 55350 [612) 587 -3030 March 25, 1991 Chuck Nelson % Hutchinson Liquor store Hutchinson, MN 55350 Suh�ect: Relocation of Liquor store • Dear Sir: As per your drawing and our job walkthrough, Quade's is pleased to quote to you the following items: Inc The above work can be completed for the sum of $2 0,00.00. Please note that for bidding purposes we have included only what is on the drawine. Items such as gen- eral lighting and convenience outlets have not been addressed. _ R =srbCtfU ` 13y su mi Quade`s Inc. Mark Muckenhirn, Con t. 1[c r. yL- i yb Enclosure Qty. 1 - Square D 3 -phase 120/208V 40 circuit panelboard w /main breaker 7 - single pole breakers 2 - 3 -phase breakers Lot - conduit, wire, and fittings to wire new store location per wiring diagram (see attached) Lot - disconnecting camoressors from existing location 110-A , O QtIM s'' _ .i HUTCHINSON OPTIMIST CLUB Natto 4 HUTCHINSON, MN 55350 �g March 25, 1991 Hutchinson City Council 37 Washington Avenue West Hutchinson, MN 55350 Dear Sirs: The Optimist Club of Hutchinson would like to make a request again this year to reserve the use of Library Square on April 20, 1991. April 20 will be our annual Green -Up Clean -Up Day. Registration at the Park will begin at 9:00 A.M., and a brief ceremony will be held in the Park when the youth return from their pickup areas at approximately 11:00 A.X. Doug Meyer has been contacted to provide a city truck for disposal of the refuse. We would appreciate your action on this request at your next meeting. If you have any further questions, please call me at 587 -2233. With kin�reg�ards, Joel Kr t Optimist Club JCR /jml • L �i. JBc\ /d ` 7q° REGULAR COUNCIL MEETING MARCH 26 1991 WATER & SEWER FUND employer contribution 73.11 *Withhold Tax Acct employer contribution 673.62 *PERA employer cotnribution 394.90 *Hutch Telephone telephone 284.41 Aagard West March recycling & bins 6,225.30 Central Garage Feb repairs 34.10 Certified Labs aerosol 86.63 Crow Chemical coveralls 67.90 Curtin Scientific lab supplies 54.81 Datastream support renewal 1,250.00 DeVries, Randy school expense 39.78 DPC cylinders 55.00 Fischer & Porter service call 153.40 Goodin Co. thermostat 36.89 Gov. Trg. Service reg- J.Lanz 15.00 Hach lab supplies 182.28 Hutch Utilities electricity 314.60 Ideal Shoe Shop meter holder 20.00 Lanz, Jerry conf expense 34.12 League of MN Cities 4th qtr work /comp 1,901.00 LMC Housing Bureau annual conference 65.00 Mid - America Plastics pipes 62. ^8 MN Valley Testing tests 269.00 NuTech Env nozzels 137.50 Diane mileage 28.70 Reliance Electric is Reliance addl charge 4.56 Schlueter Refrig repair & replace 60.50 Shopko supplies 13.98 Standard Printing supplies 86.46 SVEN carbon 609.36 TOTAL $13,161.78 CENTRAL GARAGE FUND *withhold Tax Acct employer contribution 73.11 *pERA employer contribution 42.83 Brandon Tire repairs & tires 163.20 Carquest supplies 484.75 Catco lite kit 47.96 Campion Auto supplies 155.96 Hayden Murphy diaphragm 69.60 Hutch Mach chipper blades 60.00 Hutch Wholesale Jerabek Machine supplies parts 39.02 34.44 Jerry's Transmission repair parts 285.86 MacQue Equip equipment parts 500.23 MN Trucking Assc forms 18.32 MTI Northern Rockmount Research Sorensen Farm State of MN Sweeney Bros W.D.Cooling Wigen Motor • GEI FUND 1990 Austin Tech 1991 *Withhold Tax Acct *Youth Center *Hutch Telephone *DNR *PERA *PERA *Commissioner of Revenue *AARP *DNR *DNR A & B Electric Al's Shirt Shop American Risk Arnold & McDowell Automation Supply Bach, Harvey Bennett Office Bernhagen, John Berry, Shirley Brinkman Butterworth Carquest Central McGowan Central Garage Chamber of Commerce Christensen Piano Clarey's Safety Com of Transportation Copy Equipment County Treasurer Doherty, G. & Jackson Eileen Goeders Estate Electric Motor Ericksons More 4 Const ball joint & arm shoe assembly welding rod pins decals equipment parts repair radii- -.tor repairs trg G.Field TOTAL employer contribution transfer of funds telephone registration fees employer contribution employer contribution Feb arena sales tax driving course registration fees registration fees generator repair jackets March services March prof services ribbons & cartridges big band refund toner (arch comp shopping spree refund bulbs books wire lease renewal Feb repairs publication & postage tune piano equipment hangar payment paper DL fees small cities loan contract payment repair sander supplies 199.07 111.92 133.04 4.20 48.00 723.07 57.50 334.03 $3,586.11 150.00 2 4,425.77 5,750.00 1,752.78 93.00 8.28 5,115.86 116.28 280.00 253.00 85.00 33.00 440.50 800.00 3,084.00 107.64 50.00 25.20 1,960.00 8.00 20.64 43.76 9.47 87.98 5,568.78 30.52 47.00 3,187.65 700.00 92.75 110.50 2,707.88 1,500.00 94.00 16.44 L 3 Field, George tapes 3.82 242.79 Flexible Pipe nozzle 11.12 Floor Care filter bags 242.18 Glencoe Uniforms uniforms 15.00 Gov Trg Service reg- M.Haugen 17.50 Guardian Pest March service 54.15 Hensen, Ma--k meeting expense 1.50 Home Bakery cookies ;supplies 1.75 Hutch Whola,sale inspection 53.00 Hutch Fire & Safety Hutch Utilities elec & gas 10,786.19 Hutch Public Sci =Dols bldg rent fuel 71.25 10,185.90 Jayco Aviation aviation 105.65 Jerabek Machine iron vest purchaae 53.24 Jones, Charles Kitchenmaster, Mark school expense 58.50 Lamp, Miry Golden Strings refund 32.00 35.03 Larson, Quentin seminar expense 4th qtr work /comp 57,223.00 Lcigue of MN Cities LiC Housing Bureau annual conf lodging 455.00 Marka, Jim meeting expense 2' =08 54.90 McGarvey coffee 16.51 M?d Blueprint paper 25.00 MYCA reg- D.Meier 6.99 Northern drill part 10.30 Northern States Supply parts 110.00 Office Products okidata repair 463.20 . Peterson Bus bus trips 1.75 Pikal Music tape 130.58 Qude Electric repairs tokens & washes 90.50 Rite Way Auto Schlueter Refrig charged unit 195.00 Schmeling 01.1 kerosene 83.67 203.32 Sioux Valley blacktop 4.38 Sorensen Farm nuts & bolts supplies 58.07 Standard Printing 36.45 Streichers magazine rental 440.00 Tenvoorde Motor car tickets 138.80 Ticket Craft supplies 33.38 UBC Urban Comm ice show rental 945.00 98.54 US k2st March service 35.00 US Postmaster box rent 244.23 Xerox Feb usage TOTAL $121,854.90 BONA 1 - PIM$ YOUTH CENTER *Withhold Tax ACCt *PERA Brian Sweeney Pikal Music Store Mark's TV Service City of Hutch Henry's Foods employer contribution employer contribution band cables & speakers amp repair water, sewer, refuse supplies TOTAL 61.01 35.12 45.00 147.00 57.06 80.53 91.53 $517.25 1980 INC DEBT SERV G.Doherty & Jackson Co 8% loan 1,027.12 216.60 County Treasurer Aden costs TOTAL $1,243.72 1990 TAX INC CONSTR FUND Arnold & McDowell part pymt prof sery 6,419.65 Gary Peterson relocation expenses 7,740.10 TOTAL $14,159.75 • LIQUOR FUND City of Hutchinson lottery sales 34.00 City of Hutchinson payroll 3,856.49 Withhold Tax Acct employer contribution 273.97 PER employer contribution 157.56 City of Hutchinson lottery sales 1,100.00 Com of Revenue Feb sales tax 7,311.17 10,087.95 Johnson Brothers wine & liquor wine & liquor 4,984.40 Ed Phillips wine & liquor 5,116.33 c'riggs, Cooper wine & liquor 2,818.34 Quality Wines TOTAL $35,740.21 0 Cit of YOUR INFORMAT_OU ut�u° TO: Mayor & City Council FROM: Mark Schnobrich DATE: March 22, 1991 RE: Curbside Recycling This is a summary of the first week of curbside recycling city wide. The response was quite good, with all five days of pickup showing greater than 40% participation. 11 OF POSSIBLE # OF STOPS PICKUPS % Monday 488 202 41 n Tuesday 633 273 43 Wednesday 1,083 495 46 Thursday 711 371 52 Friday 508 240 47 TOTAL PERCENTAGE OF PARTICIPATION 46 The week of March 25, 1991 will see the incorporation of all apartment complexes into the recycling program. klm 0 Cihj Hall 37 Washington Avenue lVest (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled Paper - Police Deparhnent 10 Franklin Street South (612) 587 -2242 DAVID H.ARNOID • GARY D. MCDGIPELI. STEVEN A- ANDERSON G. HARRY ANDERSON' STEVEN S. HOGE LAURA K. FRETLAND DAVID A. DRI; F.CA EDIANN PAUL D. DM E JOSEPH 11. PAI F.M£NT JAMES UILEY JULIA A.CRRISTIdNS RICHARD O. MCGRE TIMOTHY N'. FAFINSKI March 14, 1991 ARNOLD &. McDOU'ELL ATTORNEYS AT LANA7 101 PARE PLACE HUTCHINSON, MINNESOTA 55350 (612) 587 -7575 FAIC (612)587 -4096 RF-SID£ST ATTORNEY G. HARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Phase II Development Our File No. 3244 -89 -0031 FOR YOUR INFORMATION OP C06YSEL CHARLES R. CARMICHA£L' WILLIAM K. CAMERON 5881 CEDAR LAKE ROAD MINNEAPOLIS, MIN NESOTA 55 (612) 545-9000 MN TOLL FREE 800 -343 -4545 FAS(612)545 -1793 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (612) 369-2211 FAX (612) 389-5506 Eal- Dear Gary: You may recall that I had written Dorsey & Whitney on the question • of whether June 1, 1991 was a deadline that was of any concern to the City with respect to downtown tax increment financing. Jerry was kind enough to reply to me by correspondence dated March 8, 1991 and I an passing along a copy of that correspondence. I would ask that you provide a copy of the correspondence and this letter to the Council for their information. If you have any questions with regard to this matter, do not hesitate to contact me. Thank you. Very truly yours, ARNO Mc DWELL i G. Darry Anderson GBA:lm Enclosure 0 'CERTIFIED AS A CIVIL TRIAL SPECIALIST D5 THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAN SPECIALIST BY THE MISNF.SOT] STATE DA ASSOCIATION oRSEY & WHITNEY mO PARE AVENUE NEw YORE. NEW YOUR 10022 1av 415 -9xo.. 13:3n CONRECTICCT AV E4CE. 4. w. W.SHIEGTOY. 11, C. 2003. (202,851-0100 3 GRACECHCRCH STREET LONDON ECJV OAT. ENGLAND 44- 11- 829 - '4.1'14 96.RCE TRONCIIET 7:009 PARIS. FRANCE 34.1- 42- EG -J4 -JB 45, RUE DE TREVES 8 -1040 BRUSSELS. BELOTLH 32 -x -23B -78-11 2200 FIRST BANK PLACE FAST MINNEAPOLIS. MINHFSOTA 55402-1498 (612) 340 -2600 TELEX 24-W,05 FAX (612) 340 -28fi JEROME P. GUJIGAN (6 3462962 Mr. G. Barry Anderson Arnold & McDowell 101 Park Place Hutchinson, Minnesota 127 EAST FRONT STREET MISSOULA. MOETANA 59602 (400)121 -0025 2oi FIRST Avr\uE, s. w., su1Tr son ROCHESTER. MINNESOTA 55902 1501) 2"-3t51, March 8, 1991 55350 -2563 Re: Phase II - Downtown Development 1200 FIRST INTERSTATE CP. \TF.R RILLINOS.RONTAEA 59100 14.) 252 -:1000 201 DAVIDSON BUILDING GREAT PALLS, MORTARA 59401 lOOfi)121 -3092 FOR YOUR INFORM N In your February 21st letter to me you asked whether there are any deadlines by which tax increment bonds must be sold for Phase II of the Downtot"m Development project. Dear Barry: As you are aware many Minnesota municipalities (including Hutchinson) created tax increment financing districts in early 1990 because of legislation pending in the Legislature restricting the use of tax increment financing. The restrictions were enacted in legislation which passed at the close of the 1990 session and are contained in 1990 Minnesota Law's, Chapter 604, Article 7. There is generally grandfathered from the new restrictions tax increment financing districts for which the request for certification of the original tax capacity of the district was requested by the County Auditor before May 1, 1990. However, the Legislature was aware of the rush to create tax increment districts to beat the new restrictions and in response, provided that the new restrictions will apply to districts which were requested for certification in April, 1990 unless by June 1, 1991 one of the following three conditions have been met: a. the municipality enters into a development agreement for a site located in the district; rJ b. bonds were issued to finance project costs; or DoRsr-y &- WHITNEY Page -2- Mr. G. Barry Anderson March 8, 1991 C. the municipality acquired property in the district after April 1, 1990. The Downtown Development tax increment financing district was created by the City of Hutchinson in April 1990 and the request for certification VI aS made to the County on April 30, 1990, so one of the conditions set forth above will need to have been met by June 1, 1991 to grandfather this district from the 1990 amendments. The district covered both the Phase I ( Shopko) and Phase II developments and the actions taken by the City for the Phase I project (entering into a development agreement with Shopko, selling bonds and acquiring property) grandfathers the district from the 1990 amendments. Therefore, June 1, 1991 is not a deadline for selling bonds for Phase 11 of the Downtown Development. If you have any further questions, please give me a call. Yours truly, • Jerome P. Gilligan JPG:cmn cc: Gary D. Plotz • s FOR YOUR INFORMATION r� u �_..�__Y.•_ city of 66tchins:,n, W"- -30t -e Fire �etl BorcB CEST SERVILE S.H.0t7lE • Ehlera and Assoclstes Fir.ana al A3viscrs FILE • fi'JTFRCL0 3/19/1Gv1 4: <L -P!t YIELD STATISTICS DA P216CIPAL LU. `C1 141 E6EST V -BT SEn"CE FISCAL TCTAL Z /C1 /i ri1 1 12,201.0E 1 12,2:1.04 62,579.79 2/01/1992 5 5';C:0.00 1 10.0N00% 2 18,2'8.75 _ E /01/1592 - - 1 .10.250CC %'.:.:...15,218.75 6 _._13,213.75 15,437.50 2/)1/191. 7 75,GOO.GO f f0.25JOv% 1 15,656.25 1 90,656.25 1 106,312.53 75,000.G0 1 10.55'JJC 1 11,912.59 6 11,812.50 .. 93,625.03 2 /C1 /iSl'9 7 :7,M.CJ.: . .7,575:00 2; Of /irib T TS,GJ0.03 1 1'.500 J% 7 7,673.04 6 62.875.00 9 90,750.0D 10.SOCv ^ ^CX 3 3,937.50 3 3,937.53 62,'171.00 2/01/1;".7 7 75,000.07 1 $47,919.79 547,919.79 Accru ?d tntereat frcn C4/15/1991 to C4/15/1591... Avcrsge Life ..... ............................... .. 6: Years ......... ............................... AVera;a Coupin ...................... I............. lint interest Coat ( 61C) ........................... C::'. Yi =IL for Arbitrc;e Purposes ................. Tr,- Interest Cast (TIC) .......................... Effect i'.e Intere3t Colt (EIC) ..................... 3.54 YEARS 1,417.79 10.4332141% 10.43 ?21:'X 10.43+''714% 10.437 - )71 , "4 1).437C71a3 L J t•:3i1:1��t 1G:JY � . _ ... City of Hutchinson, plr. asote H2H 'fire 3vrdj DEBT SERVICE £CCE4JLE DATE PRUICIPAL CCU ?cA 110415ST DEBT S.RYICE FIS:r! TC C;.L 2/01/1771 2/C1/1992 50,000.00 ' 5.044-'% 17,547.29 67,547.29 67,5:7.29 2/01119;2 5.2C703% 9,713.11 9,193.75 9,793.75 49,537 2/C 1/1553 57,007.00.. `75,000.00 493.7. r _ _. - 8,493.75 2/01/1544 5.4006 8,4;3,75 23,493.75 91,:87 8/01/11)94 75,coo,CO 5.60000% 6,468.Ti 6,468.1 6,4d3•Y� 81,4:3.75 27,937.50 2/0111995 '. 4,363.75 4,31'.75 - 2/01!1991 2101/i 0156' .75000.09 "5.75404% ._ .4,353:75':, . - x9;3.75 .. 83,737.010.' .' E /71/19.15 2,212..0 2,212.50 2,212.50 77,112.59 79,425.40 75,000.49 S.SC:]CX 20,222.2) 480 ,222.29 423,22 ?.29 i0izt 400,D00.03 Ehler9 end Associates Firenclal Advisors YIELD STATISTICS Accrues Interest frm 0:115/1951 to 04/15/1991... A verage Life .................. I.,................. B ond Years .................................. A•:araga Coupon ..... ........................5555... Nat Interest Coat ( %IC) ........................... Bond Yietd for Arbitrs;s Purpos_s ................. True laterest Cost (TIC) .......................... Effective interest Cost MO ..................... FILE • HJTFASE'J 3/19/1 01 4:46 P9 3,5;4 YEARS 1,417.73 5.553 =:21% 5.0 5 . L 2 5.6 • 0 03/19/91 16:55 L , 612 339 0a,54 EhNrs Cofl: ��- U City of 4utchl.n^cA, illnnesct3 Ncv f I" , "-x 3 bE&T S•IVICIE CVJMRIS^q FA. -1 4115/1 tiEl %ET D/S Pit 'I :A0 DIS SA;I6cs FISCAL CATE P:i I t:C I Pjk L JOEREST 12 2 12,2)1.04 cr other RenAfito ................ I ................... Deposit to Debt scrvlct Fund Amunt releaseJ frcra Prior I;Ful OSR Fv^ ........ C-Lhsr Costs .. ............................... c D-a ................... I ..", ........ transfers from Prior 155'e De StrVice ...... N:T PR VALLL BC.,5'IT 10 2/0 ly i ry? 50,000.03 17,547 . 29 67,5W.29 1 S,21 �. 75 n e,4.03 - 9,713.75 q 7)3.75 9,7,'3.T5 S9,7 63,2 8,4?5.00 r 2i.i 11.1 50,C00.00 .. ;.. �, . I w. 8' 493.7 8,"93-0 15 656 25 1 656 *2 5 7 11-2.5.� 7 IL In 2j 01/1W4 75,000 03 113, �93.75 6,1,6'5 n 59, 655.2 .4 1 1.812.50 5,343.75 6 . 4 " 8 ' 7 6,4:3 -15 C6,312.50 5, 3' .3.75 io,eam) 21 1 /17. -5 r;P,0 Do 4,1-3.75 71 7,575.03 3,5.3s.25 3,50 7,)12.SC E+ ollir 2i : ::,. 75 4,3�-3.73 t?,3,q - I : .. 53 C2 875.0 1 3 537 13 7 .03 1, 25 2 211.53 7 743:07:50 i, 725,c) J 2/01/1947 75,0c ).00 480,222.29 547,919.-n 67,697.50 67,677.5� TOTAL 4DO,000,00 80 222.29 FILE Ellerg and A%40ciAt&A 4:45 PH Advisors • Gq c,S P;Z'Al VAL'�E DOT CE SA`VlhCS SERM 559,6 other RenAfito ................ I ................... Deposit to Debt scrvlct Fund Amunt releaseJ frcra Prior I;Ful OSR Fv^ ........ C-Lhsr Costs .. ............................... c D-a ................... I ..", ........ transfers from Prior 155'e De StrVice ...... N:T PR VALLL BC.,5'IT 10 .! City of accchimcn, Idrnascts L lhrtry 'crda D:OT S'2. ^Y1Cc SC!'ECUL'c D%IE F.'.ISCIPAI CCz! ^:;1 D1TE'3ST FISCAL ICTAL 11/01/1991 29`.•.9.f7 27,4LL,0 • 7 T . 412.; 107,251.57 5/01/1592 SJ,C -0.D7 3.100 -'7S _ 25,3' 25 • =:'. _ 23,287.50 11/0!l1;i3 5/01lf974 50,003.00 8.G0J0% 27`1 37.50 73, 227.57 21,137.57 96 575.07 , ' 11!91!17%4 5/Cl/19r5 - SO,CCO "0., .. .. 21,137.5). 7 71,13.5D - < �r .._.. ,.0 92 275. ... • n 11 /�1)]r93..... - � 9.1GCJC% 912.59 13 53,9:2.53 87,825.00 ' 5/01/1 =';1 50,003.00 637.50 15,6;7.53 83,275.00 5!01'/19)7 5O,C00.00 9.25000% 16,G37.S0 66,637.`50 it/ -1/t )Y ' . ="' 14,32S.00 zvc :0: -...103;650.00 - ' OO.OJ ...4,430:+' ...10,E09. " CO 96,607.09 I1 /01 /19.B 5/91/19:3 75,000.00 9.5070% 10,000.-3 7,237.50 Li,57J.SJ 1,237.53 11/01/1M - 75,000.00 9 6000 05 7 237.50 L2,237.50 _ ...89,475. - 5101 12000 1.1/01/2003 :.. .. •.: ''- :.:.:5..:.:� 637 S0 3,637.50 M637.50 82,M.03 5/91/2:01 75,000.09 9.70000% - 339,4%,5.67 937,5o5.67 939,92>5.b7 { SC1 AL 600,000.00 Ehters and Acecclates F1rr. xfa! A:.'�ia�n YIELD STAIISIICS Aara.1 mterast frcn 04/15114`27 to 04/151 t .verav tifa ....... ............................... acrd Ye: rs ... ............................... A a "a0 CJ4:101 ............... I ................ .... Net Ict *_r e:.; 'gat (NIC). ........... I ............. 'field for Ar4itre7e Pur¢osoe ............ TrCa Ir:tereSt Cost (TIC).. ................... EffactA s Inrere5t Cost (EIC) ..... I .......... . FILE a H:771.£DLD 3 /lil19? 4:53 Pm 6.044 YSA4S 3,625.: 9.37:1324% 9.37;632 »% 9.336731/,: 9.3359315% 9.333;316% 0 0 E City of !u[L Altr+ %ota Gov Li L•rary D.nd3 rtgT SL2VICE $V:GGLE PR1tiC!N.L C:L'F ri 10SEST mf StaYic'c /1 S AL IOTA. 5/01/1:71 -- 19 049.75 19,C43.75 11 /C1 /1`Y 1 5 /31 /f 992 r 50 OJD.00 - r S.C�3JK 17,G ^x3.75 6T 493.75 . 86 , . 11 /01 /KS2 5/31/1 ^ Fr3.:': 57,0)0.00: •. :a:2:OGJ% 16,2243.75_ 15,2:3:75::' -:. ..16,243.75 ;.6,243.71: .. 82.437. 11/01/17)3 5.40900% 14,9-3.75 14,943.75 1,,4 43.77 64,943.75 79,.^.37:53 5/01/1;94 50,030.00 13,5993.75 13,5 ?3.75 11/01/1;9: 5 /C1 /1Sri - 50,000.00 S.fO:)7X 13,573.75 63,5)3. 5 '12,193.n 77,187.50 ft/01/iSY3. 5/0111 , 1465 0 OJJ.CO5 iv rOGK 12;193'77 -..... 12,193.75 62, 193.75 ,... 74,387.50 11/01/14;4 5/01/1977 50,000.00 5.9CAOCX 10,156.25 1),776.25 19,756.25 60,756.cS 71,51250 11/01/191?7.,_, 75, G��. C�:;:' 9,231.25 :9,2c1.25._E- 9,2 ?1.25 '.,211.25 ..'.-.93,562.50 .G.C57C'.C''..:.:- 7,031.25 7 ,031.25 1110111:73 5/0111S'4) 75,000.03 G.t00C0X 7,031.25 82,031.25 4,7',3.75 89,062.50 11/01/19:3 5/01/2379 75,003.00 6,25007% 4,743.75 4,743.75 79,71,3.75 8: 487.50 6 40000' 2,- 0).G0':.r Z,40).C3 2,40.C3 77,4G''.CJ .. . 79,8]0.70 5/ov 20'1 75,090.00 T01•L 6"3 000 00 213,917.50 813,917,53 813,•)17,50 FILE • NJTLttrEU Enlars and Asseefat63 311'./1;41 4:51 PH flnanc(al Advisors YIELD STATISTICS Accrue] Interest frcn 0-/13/1 ^ 11 to 6 .. a, S A 22rAp Ltf o ....... ............................... J r_y a7 DOM Two ......... ............................... 6 •.t '. Not Interest Cost ( 'tic) ........................... Ocrd Yleld fer ArbitraV PurP,0"s ................. True Interest Colt (TIC) .......................... Effective Interest Cost (EIC) ..................... I O 1 Cit of outoomon, Alrr.idotl Fpc!4 4/15/1-'1 PRINCIPAL l NW 1.3f D/S n143 NEI 0/3 s11p;GS FiS:AL TVAL 19,049 77,412.5D 13, P.07 Q 9 50'03O'co 17 16,243.75 67,493-n 16,20.75 25,387.50 9 t43.7; 71 /C 1/1952 is, 2 Irs ... — "6s 2. 3.75::. '?,143,75 13,2 57 5/21/19;3 11301/1793 50'00-00 ' 14,943:75 14'943:75 23,237,50 8,343.75 8,343.75 16,b315) 13'5;3.75 73,2£7 . 21,137.') 7,543.75 11/01111� 64 13,393m 13,593.n 71,137.5) 7,543.75 15,°327.50 ...... ....... . 4 6,713.73 6,713.75 13, 437:50 50,00) 03 12,173.7 10,M.25 62,173.n 10,7-36.23 63,912-53 16,637.53 5,,81 .25 - 11, 1 it /u 117% 5/01/19 r7 50,000.00 13,756 25 60,756.25 66, 637. 1 ) 14,325.0 81. 5,825 5 V,3'.75 1 752. 50 11/cl/1977 9 221:25 - *9,281.Z1. 9,231 25 ni.25 � - ' 5 3175 - lo Dw.cr 75,63).01 . 7,031.25 I I .. 7,031.25 10,£03.:9 7!8.75 3, 18 7,031.25 82,C.31.n 85ECOM 3,76 ,3.75 7,537.50 SM/1991? 75,000.CO 4,743.71 4,4,743.7i 7 5) 2, 493.75 - 310/n, 75,C00.00 4,743,75 79,743.75 82, 237 .53 -. 2,493.75 237�53 ' 2,40.0 -2 4r3 77:400:1.5 5:637*50 1237.50 2,475.CO 5/Inni i5 , C6.3 . 0 0 2,400.03 600,001-00 213,917-53 813,917.50 939,q36.67 121,069.17 121 TOTAL FILE z rJTLE2S'4 Ehlere ard Asscelatts 3/19/1991 4:52 Pr4 firiancl6i. Advisors GRZISS PSlEg? WILLA DEST ssAvlCE MV114GS Ot hor Ca--,7fit$ .............................. r s it to Debt Servlce FLrd ................ A?cunt released frm Prior l CSR FLw'da ........ 0 . ^r 00339 ... I ..... I ............ I.. : .... I c esh C--A." flwticl .............................. Trtr.f0ts from Prier I slut Dg tarylct Fund UT PRESENT VALUE, tE4FFIl $96,723.11 0 0 S z; STATE OF MINNESOTA DEPARTMENT OF REVENUE Mail Station 3340 St. Paul, Minnesota 55146 -3340 (612) 296 -5141 • Ll March 8, 1991 TO: All City Clerks FOR YOUR INFORMAT_ku' Recently, 1991 Laws, Chapter 2 was enacted to reduce 1991 state expenditures by approximately $200,000,000. Aid payments to !ocal units of government comprise a significant portion of state expenditures. As a result, Article 8 of this new law provides for a $50,000,000 reduction in the July 20, 1991 aid payments to counties, cities, towns and special taxing. districts. The enclosed aid estimates have been developed for your information. The July 20, 1991 estimated aid payment reduction shown in the first column on the enclosed aid notice is your city's share of the $50,000,000 aid payment reduction. The July 20, 1991 estimated aid payment for your city after this reduction is shown in the second column. The enclosed aid estimates are based on preliminary 1991 property tax information. Final 1991 property tax information is not currently available but will be used in determining the actual July 20, 1991 aid payments. For this reason, the actual July 20, 1991 payment may be different than the enclosed estimate. Any differences between the enclosed estimates and the actual payment should not be significant. The December 15, 1991 estimated payment shown in the third column reflects the provisions of current law. Additional aid payment reductions will be enacted into law in 1991. These additional aid reductions will probably result in the December payment being reduced the same as the July payment and will also result in decreases in 1992 aid payments. If you have any questions regarding this letter, please contact me in the Local Government Services Division of the Department of Revenue. My telephone number is (612) 296 -5141. Sincerely, LARRY(BEWLEY, Research Analysis Specialist Local Government Services Division LLB /glh AN EQUAL OPPORTUNITY EMPLOYER MINNESOTA DEPARTMENT OF REVENUE LOCAL GOVERNMENT SERVICES DIVISION MAIL STATIC14 3340 SAINT PAUL, MINNESOTA 55146 -3340 PHONE: (612) 296 -5141 MARCH 8, 1991 CLERK - TREASURER CITY HALL HUTCHINSON CITY OF 37 WASHINGTON AVE W HUTCHI145011 MH 55350 x THE JULY 20, 1991 AID REDUCTION AND PAYMENT ESTIMATES ARE BASED ON PRELIMINARY 1991 PROPERTY TAX INFORMATION. FINAL 1991 PROPERTY TAX INFORMATION IS NOT CURRENTLY AVAILABLE BUT WILL BE USED IN DETERMINING THE ACTUAL JULY 20, 1991 AID PAYMENTS. FOR THIS REASON, THE ACTUAL JULY 20, 1991 PAYMENT 14AY BE DIFFERENT THAN THE ABOVE ESTIMATE. ANY DIFFERENCES BETWEEN THE ESTIMATE AND THE ACTUAL PAYMENT SHOULD NOT BE SIGNIFICANT. *x THE DECEMBER 15, 1991 ESTIMATED PAYMENT REFLECTS THE PROVISIONS OF CURRENT LAW. MORE THAN LIKELY THERE WILL BE ADDITIONAL AID PAYMENT REDUCTIONS ENACTED INTO LAN IN 1991. THESE ADDITIONAL AID REDUCTIONS WILL PROBABLY RESULT IN THE DECEMBER PAYMENT BEING REDUCED THE SAME AS THE JULY PAYMENT. IF YOU HAVE ANY QUESTIONS CONCERNING THIS NOTICE, PLEASE CONTACT LARRY BEWLEY IN THE LOCAL GOVERNMENT SERVICES DIVISION IN THE DEPARTMENT OF REVENUE. LARRY'S TELEPHONE NUMBER IS (612) 296 -5141. 1. • u ESTIMATED JULY 20, 1991 AID REDUCTION FOR YOUR CITY UNDER LAWS 1991, CHAPTER 2, ARTICLE 8 AND THE RESULTING ESTIMATED 1991 AID AMOUNTS AFTER REDUCTION JULY 20, 1991 DEC. 15; 1991 ESTIMATED ESTIMATED AID ESTIMATED AID JULY 20, 1991 PAYMENT AFTER PAYMENT UNDER AID REDUCTION x REDUCTION x CURRENT LAW Xx LOCAL GOVERNMENT AID $ 78,822 S 517,169 S 595,991 EQUALIZATION AID $ 0 $ 99,113 $ 99,113 HSTD & AG CREDIT AID $ 0 $ 418,133 $ 418,133 DISPARITY REDUCT AID $ 0 $ 15,364 $ 15,364 TOTAL $ 78,822 $ 1,049,779 $ 1,128,601 x THE JULY 20, 1991 AID REDUCTION AND PAYMENT ESTIMATES ARE BASED ON PRELIMINARY 1991 PROPERTY TAX INFORMATION. FINAL 1991 PROPERTY TAX INFORMATION IS NOT CURRENTLY AVAILABLE BUT WILL BE USED IN DETERMINING THE ACTUAL JULY 20, 1991 AID PAYMENTS. FOR THIS REASON, THE ACTUAL JULY 20, 1991 PAYMENT 14AY BE DIFFERENT THAN THE ABOVE ESTIMATE. ANY DIFFERENCES BETWEEN THE ESTIMATE AND THE ACTUAL PAYMENT SHOULD NOT BE SIGNIFICANT. *x THE DECEMBER 15, 1991 ESTIMATED PAYMENT REFLECTS THE PROVISIONS OF CURRENT LAW. MORE THAN LIKELY THERE WILL BE ADDITIONAL AID PAYMENT REDUCTIONS ENACTED INTO LAN IN 1991. THESE ADDITIONAL AID REDUCTIONS WILL PROBABLY RESULT IN THE DECEMBER PAYMENT BEING REDUCED THE SAME AS THE JULY PAYMENT. IF YOU HAVE ANY QUESTIONS CONCERNING THIS NOTICE, PLEASE CONTACT LARRY BEWLEY IN THE LOCAL GOVERNMENT SERVICES DIVISION IN THE DEPARTMENT OF REVENUE. LARRY'S TELEPHONE NUMBER IS (612) 296 -5141. 1. • u DAVID B.AR.NOLD GARY D. MCDOWELL STEVEN A. ANDERSON O. HARRY ANDERSON' ETEVEN S. HOOE LAURA K. PRETLAND DAVID A. BRVEOOEMAIN PAUL D. BOVE JOSEPH M. PAIEMENT JAMES UTLEY JULIA A.CHHISTIANS HICHARD O. MCOEE TIMOTHY W. FAFINSEI March 21, 1991 AI?NOLD & MCDOWELL ATTORNEYS AT LAw 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 -2563 (612) 587 -7575 PAX (612) 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON OF COUNSEL CHARLES R. CARMICHAEL" WILLIAM W. CAMERON 3881 CEDAR IAXE ROAD MINNEAPOLIS. MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 800-30.1 -4345 FAX(612)545-1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389-2214 PAX (612) 389 -5506 David Luick, P.E. Twin City Testing, Inc. 662 Cromwell Avenue St. Paul, Mn. 55114 Jeff Bergo Environet, Inc. 7351 Washington Avenue South Edina, Mn. 55439 -2407 John Moeger • Minnesota Pollution Control Agency 520 Lafayette Road St. Paul, Mn. 55155 Omar Collis 302 South Lakeside Lake Crystal, Mn. 56055 Mike Commerford Mike's Mobil, Inc. Hwy 15 South Hutchinson, Mn. 55350 Greg Scoville PACE Laboratories, Inc. 1710 Douglas Drive North Minneapolis, Mn. 55422 Re: Mike's Mobil Tank Removal Our File No. 3244 -89 -0031 Gentlemen: It is % understanding that most from the Mike's Mobil structure, related material remain and those • 1991. of the selvage has been removed although shelving, pumps and items will be removed by April 1, 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE RAH ASSOCIATION - CERTIFIED AS A HEAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAH ASSOCIATION Re: Mike's Mobil Tank Removal March 21, 1991 Page 2 It is also my understanding that Mr. Collis pursuant to his agreement with the City has made arrangements or is making arrangements with an appropriately licensed contractor for the removal of the tanks from the Mike's Mobil site. I am also ad- vised that he has been in contact with the MPCA. Tank removal is scheduled for next week, perhaps as early as Monday. I men- tion this issue because at various times the MPCA has suggested that it might want to be present when the tanks are removed. Finally, asbestos removal, to the extent there is any in this structure, and demolition, in that order, can commence after April 1, 1991. I am sending this letter as that have been given to me. schedule as outlined, please Engineer. a confirmation of the various dates If anyone has a problem with the contact either myself or the City Thank you. Best personal regards. Vejry tAnd , ARELL / G. son G BA:mb cc: Gary Plotz • � \NN �T4 'eOF TRP Minnesota Department of Transportation BOX 768 2505 TRANSPORTATION ROAD WILLMAR, MINNESOTA 56201 March 14, 1991 George Field Hutchinson Safety Council President 37 Washington Avenue West Hutchinson, MN 55350 Re: Safety Council Traffic Control Concerns Dear Mr. Field: � •1 Y Thank you for your letter dated January 18,199 1, regarding lane striping concerns in Hutchinson. David Ekem has asked me to respond for him. I apologize for the lateness of this letter. I am aware of the problems that we are experiencing at the junction of Highways 15 and 7 with the lack of visible paint stripes. Our Metro District did repaint the intersection the fast part of February; however, a recent review has indicated that the markings are losing their effectiveness also. • We have several intersections around the State that we are experiencing similar problems with and we are working with our Central Office Traffic Office and Research Office to develop more permanent solutions. We have also looked at placing signs designating the location of the turn lanes and found that the mast arms do not extend far enough to mount these signs. We will continue to review this issue. Your concerns regarding the turning movements at the intersection of Trunk Highways 22 and 15 will be addressed on the striping plan for Highway 15 through downtown Hutchinson. Our District Traffic Engineer, Keith Voss, and I would be happy to discuss the proposed options for the intersection of Highways 7 and the options available for the intersection of Highways 22 and 15. Sincerely, H n, P.E. istri aintenance Engineer cc: Gsfy Platz - City Administrator John Rodeberg - Director of Engineering David S. Ekern • Keith Voss An Equal Opportunity Employer meet with your group to 15. We could also discuss MINNE50'rA ]990 • 0 I DATE: March 2, 1991 FOR YOUR �`1NN TO: Members of the Hutchinson City Planning Commission FROM: William Weber, Consulting Planner SUBJECT: Responses to Your Questions on the Draft zoning Ordinance Jim Marka sent to me written comments and questions that were posed by Jim and yourselves about the draft zoning ordinance. As Jim and I discussed, I will provide #answers in this memo to your specific questions and arrange a date to meet with you in person for a better discussion. We will assume that other comments or instructions for changes will be automatically incorporated into the next draft of the ordinance unless I feel that it is in your interest to discuss them. In that case, I will raise those issues in this memo. The page references below pertain to the pages in the first draft of the zoning ordinance on which were written comments and questions. Table of Contents: The proposed numbering system will allow pages to be inserted or deleted without having to renumber the entire ordinance. Page 3 -6: There is no difference between a supervised living facility" and a "group home. However, the difference between these two and a "boarding home" is that in a boarding home there is no personal . supervision; it is more like an apartment building in w afor share bath and eating facilities and meals are prepared tenants. In the definition of "group home, " 'I think that we should be careful not to give the impression that only children live in a aroun home, as these facilities can be for adults who need supervised living arrangements, also. I do not think that the term "spot zoning" is used in the ordinance. If it is not, then there is no need to have it in the list of definitions. If we find it, we will define it. Page 3 -13: Page 6 -7: I do not think that the Ordinance should specify that site plans should be designed by a Registered Land Surveyor since members of that profession, while excellent at preparing surveys, are usually nct highly skilled at site planning. Rather, the Ordinance should 1 require that the boundary Registered Land Surveyor site plan. Page 8 -7: and topographic surveys be prepared by a and be silent on who should prepare the • The work "Permitted" is probably not necessary before the term "Principal Uses." Page 8 -8 and 8 -9: The minimum lot area for single - family homes in the R -2 District should have been 9,100 square feet and the minimum width 75 feet. The minimum lot width for single - family homes in the R -3 District should have been 65 feet. This makes a better progression in lot areas from the R -1 District (10,800 square feet) to the R -2 19,100 square feet) to the R -3 (8,500 square feet). Page 8 -8: Regarding the additional Conditional Uses you have suggested, I do not think the city would be well advised to allow in this relatively low- density residential district such activities as nursing homes, private clubs, lodges and fraternal organizations, mortuaries or funeral homes, transportable (mobile) homes, medical or dental clinics not exceeding 5,000 square - feet, offices not exceeding 5,000 square feet, or licensed boarding homes for the elderly. I specifically left those activities out because I felt it would be wiser policy to segregate residential and commercial activities. Page 8 -8d Regarding the prohibition of shrubbery dividers on boundary lines of common wall dwellings, I agree that this is not necessary. Page 8 -11: Four - six -eight family buildings: These are much different from apartment buildings and that is why they were called out separately from apartments in this Ordinance. Four's, six's, and eight's usually have a lower height and bulk than apartments buildings, usually have parking under the building, usually have more yard area and are more likely to be owner - occupied. That is why four's, six's, eight's and twonhouses but not apartment buildings are allowed in the R -3 District. It is also why the lot area requirements differ for four's to eight's versus apartments. Page 8 -12: • The benefit of a density bonus for parking spaces under the building is to encourage this feature which creates at least as 2 much green space than is lost by the bonus. The bonus for balconies is to encourage the creation of these spaces which are the most highly used outdoor spaces for apartments dwellers. Page 8 -15: I think it would be better if the width of streets in a mobile home park were kept reasonably narrow so as not to encourage high speed traffic. I would recommend 32 feet for local access streets although 36 feet is suitable for collector streets if the mobile home park is large enough to need such as street. Page 8 -28: Even though development in the I/C District would be allowed only by Conditional Use Permit, the Ordinance should still specify setbacks. Page 8 -29: outdoor "laydown" areas for industry should be screened from view from the public street by fencing and landscaping. Page 8 -37: The Planned Development District should only be used on special • occasions when there is a clear public benefit available by departing from a strict application of the requirements of the Zoning Ordinance. It should not be used as a means of circumventing the zoning regulations for the mere convenience of the applicant but, rather, should be used to create a better project than would otherwise be possible under the zoning regulations. Planned Development Districts (or Planned -Unit Districts as they are sometimes called) have been widely accepted as a means of accomplishing design ideas that were not specifically contemplated by the zoning ordinance. The PDD can be especially useful if a developer proposes combining two different types of development (e.g., commercial and residential) on one site or when a developer proposes to cluster development in one part of the site in exchange for leaving open a more sensitive part of the site. The Planning Commission and City Council should exercise some judgement in deciding whether to rezone a site to PDD so as to allow setback variances or greater density. Sometimes a developer will request such a rezoning just to increase the density but does nct create a superior design or neighborhood benefit in return. Similarly, subjective judgement is required in reviewing site plans under the PDD since the normal standards of the zoning ordinance are set aside and the design features negotiated. 1 J 3 In all cases, the Land Use Plan and existing zoning should berused as reference points when reviewing site plans and plats the PDD. This is because the Land Use Plan and zoning map have established expectations for the neighboring property owners, and those expectations should not be shattered by the use of the PDD. For this reason, the draft ordinance would only allow a residential density increase of 10 percent over the existing zoning density. Land should not be rezoned to PDD in advance of an application by the landowner or prospective developer. This is so that the City does not give away this valuable property right without receiving anything in return. The draft ordinance proposes that the minimum tract size for rezoning to PDD be five acres rather than the current three acres. The thinking here is that a sufficiently large site is needed to accomplish the creative design that is contemplated by the PDD and to lessen somewhat the number of instances in which the PDD is used. This number is subjective and there is nothing magic about five acres but I think it moves toward the desired objective. Page 9 -1: The summary table of dimensional requirements will be updated to reflect changes in the body of the ordinance. Also, minimum lots widths will be indicated by zoning district. • Page 9 -2: Lot width should always be measured at the front building setback line. I do not think that it is coverage because the setback In addition, the setbacks conflict. Page 9 =3: necessary to regulate maximum lot regulations will take care of that. and maximum lot coverage sometimes Freight and other limitations of specified in another section of Also, the Airport Safety Zones according to the Land Use Plan. the Airport Safety Zones will be the Ordinance and summarized here. should be shown on the Zoning Map Page 10 -2: industrial "laydown" areas are outdoor storage and should be regulated by Conditional Use Permit. • Ell Page 10 -2: • Access drives should be narrower than public streets. In most cases, access drives do not need to be wider than 26 feet. Page 10 -12: I will research other ordinances pertaining to excavation, mining and filling. Page 10 -14: I would suggest that the City establish some definite regulations about when a pole barn can be used and its maximum size so as to reduce the amount of subjective judgement required in reviewing this problematic type of building. Pages 10 -15, 10 -16 and 10 -17: Noise: since the City probably does not have a noise meter, perhaps Section (3) ought to involve a more subjective measurement of noise nuisance. The same goes for section (5), Smoke, Section (7), Fly Ash Dust and Fumes', and Section (9), Heat. The source of this text was the current Hutchinson Zoning Ordinance, pages 90 and 91. is Thank you for the opportunity to respond to and concerns. I look forward to meeting discuss these and other matters further. some of your questions with you personally to • 5 p le c --- m p A c,. s c .J ------- Crnn /ra, FOR YOUR INFORMATION J I -- - -- - - -�7� iT- - - r. /� 11 1 1171 r 7'ewe — . .SAN .... I ... P 16 -1192. 2,2C]!� 7 -1 7/ 112z. 7.Z. i. .2 Iq I - .R J -�t -dr 7 I _.,15� - -t 7f I -. Y/z /05 _. ;ss I -- j j4/yA 5 It If 1?4 7 Ljq3 .2 os�j -5.qq4-. 4 us, I I I 21"7 ) )2 !y 6 TI- s 037 1 + z 20 F 12 lit 13 901 oy 9 2Lk 2 167 0 F--3 12 US 1 7� 7-6 - 5 t. -J -Z 12 zi v 61 lit ±IZ E - 6 4 2� i 2k 25 I L07 1.16 �33 - -voy, jj 15.1 141 Vj 2 I V? 17 1 1#1 --J7 1774 —..7 -Z 1� :.f 7i Z4 91 96 __j V 2 '73 _,.I 7; A3_ q(. 20 LU 21.7 is -L--1- fi S) 2 h si— f . . . . . . . . w i T-1 FOR YOUR INFORMATION • • HUTCHINSON HOSPITAL Income Statement for Periods Ended February 28, 1991 and 1990 YTO ANALYSIS REVENUE A EXPENSE ----'---------- -- TOTAL REVENUE Discounts MET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts i Repsir Food, Drugs i Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) MET INCOME (LOSS) REVENUE S EXPENSE ... .............. TOTAL REVENUE Discounts MET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits ProfessionalProfessisl Fees Medical Fees Utilities, Mtnce Contracts 8 Repairs Food, Drugs 1 Supplies Other Expenses Depreciation Interest s 76,660 2.79% 82,316 3.06% (5,656) -6.87% 338,518 12.34% 309,932 11.53% 28,586 9.221 106,072 3.87% 76,929 2.86% 29,143 37.88% 77,703 2.83% 79,316 2.95% (1,615) -2.04% 25,527 0.93% 25,013 0.93% 514 2.06% ............ ............ --------------- -- - - -- 2,137,989 77.94% 2,089,247 77.71% 48,743 2.33% 98,027 3.57% 34,875 1.30% 63,152 181.08% 46,56( 1.70% 48,836 1.82% (2,272) -4.65% 1",590 5.27% 83,711 3.11% 60,860 72.73% TTD ACTUAL TO ACTUAL YTD Feb 91 %of YTO Feb 90 %of Increase Percent Actual Total Actual Total (Decrease) Variance ................................ ............................... 2,743,187 100.00% 2,309,301 100.00% 433,886 18.79% (507,171) -18.49% (330,586) -14.32% (176,585) 53.42% ............ ............ --------------- - -- - -- 2,236,016 81.51% 1,978,715 85.68% 257,301 13.00% ............ ---- --- - - --- ..................... 1,048,121 38.21% 895,400 38.772 152,721 17.062 227,328 8.29% 222,125 9.62% 5,203 2.34% 92,108 3.36% 61,731 2.67% 30,377 49.21% 145,952 5.32X 102,728 4.45% 43,224 42.08% 76,660 2.79% 71,031 3.08% 5,629 7.92% 338,518 12.34% 270,018 11.69% 68,500 25.37% 106,072 3.87% 77,003 3.33% 29,069 37.75% 77,703 2.83% 76,070 3.29% 1,633 2.15% 25,527 0.93% 7,032 0.30% 18,495 263.01% ............ ............ --------------- -- - - -- Total Operating Expanse 2,137,989 77.94% 1,783,137 77.222 354,852 19.901 OPERATING MARGIN 96,027 3.57% 195,578 8.47% (97,551) - 49.88% TOTAL OTHER REVENUE (EXPENSE) 46,564 1.701 37,939 1.64% 8,625 22.73% ............ ............ ..................... MET INCOME (LOSS) 144,590 5.27% 233,517 10.11% (88,926) -38.08% ............ sus.swu ............ a.a ..... . BID TIC ACTUAL TO GET TTO Feb 91 % %of Y YTO Feb 91 % %of I Increase P Percent Actin T Total B Budget T Total ( (Decrease) V Variance 2,743,187 1 100.00% 2 2,688,612 1 100.001 5 54,575 2 2.03% (507,171) - - 18.49% ( (564,490) - - 21.00% 5 57,319 - - 10.15% 2,236,016 8 ---- - -- - - - - -- - 79.00% 1 --------------- - - - ---- 1,048,121 3 ------ - - - - - -- . 38.85% 3 ..................... 0.35% 227,328 8 8.291 2 232,094 8 8.63% ( (4,766) - -2.05% 92,108 3 3.36% 8 81,347 3 3.013% 1 10,761 1 13.23% 145,952 5 5.32% 1 157,812 5 5.87% ( (11,860) - -7.52% 98,027 3.57% 34,875 1.30% 63,152 181.08% 46,56( 1.70% 48,836 1.82% (2,272) -4.65% 1",590 5.27% 83,711 3.11% 60,860 72.73% TTD ACTUAL TO ACTUAL YTD Feb 91 %of YTO Feb 90 %of Increase Percent Actual Total Actual Total (Decrease) Variance ................................ ............................... 2,743,187 100.00% 2,309,301 100.00% 433,886 18.79% (507,171) -18.49% (330,586) -14.32% (176,585) 53.42% ............ ............ --------------- - -- - -- 2,236,016 81.51% 1,978,715 85.68% 257,301 13.00% ............ ---- --- - - --- ..................... 1,048,121 38.21% 895,400 38.772 152,721 17.062 227,328 8.29% 222,125 9.62% 5,203 2.34% 92,108 3.36% 61,731 2.67% 30,377 49.21% 145,952 5.32X 102,728 4.45% 43,224 42.08% 76,660 2.79% 71,031 3.08% 5,629 7.92% 338,518 12.34% 270,018 11.69% 68,500 25.37% 106,072 3.87% 77,003 3.33% 29,069 37.75% 77,703 2.83% 76,070 3.29% 1,633 2.15% 25,527 0.93% 7,032 0.30% 18,495 263.01% ............ ............ --------------- -- - - -- Total Operating Expanse 2,137,989 77.94% 1,783,137 77.222 354,852 19.901 OPERATING MARGIN 96,027 3.57% 195,578 8.47% (97,551) - 49.88% TOTAL OTHER REVENUE (EXPENSE) 46,564 1.701 37,939 1.64% 8,625 22.73% ............ ............ ..................... MET INCOME (LOSS) 144,590 5.27% 233,517 10.11% (88,926) -38.08% ............ sus.swu ............ a.a ..... . ............ ............ --------------- -- - - -- Total Operating Expanse 2,137,989 77.94% 1,783,137 77.222 354,852 19.901 OPERATING MARGIN 96,027 3.57% 195,578 8.47% (97,551) - 49.88% TOTAL OTHER REVENUE (EXPENSE) 46,564 1.701 37,939 1.64% 8,625 22.73% ............ ............ ..................... MET INCOME (LOSS) 144,590 5.27% 233,517 10.11% (88,926) -38.08% ............ sus.swu ............ a.a ..... . HUTCHINSON HOSPITAL . Incase StataseM for Months Ended February 28, .1991 and 1990 MONTHLY ANALYSIS LIRRENT MONTS - ACTUAL TO BUDGET CURRENT MONTN - ACTUAL TO ACTUAL Fab 91 %f Feb 91 Xof Increase Percent REVENUE 1 EXPENSE - -- -------------- --------------------------------------------------------------- Actual Total Budget Total (Decrease) Variance TOTAL REVENUE 1,333,440 100.00% 1,236,820 100.00% 96,620 7.812 Discounts ------ (290,864) - - - - - 21.81% (253,316) -20.48% (37,548) 14.82% NET OPERATING REVENUE -- 1,042,576 ............ 78.19% 943,504 --------------- 79.52% 59,072 - - - - -- 6.01% OPERATINGEXPENSES: ------------ ..................... 87.25% ------------ 19.78% - ---------- --- - - - - - -- Salaries 491,000 36.82% 493,414 39.93% (2,814) -0.57% Benefits 102,838 7.71% 109,749 8.87% (6,911) -6.30% Professional Fees ",752 3.36X 39561 3.2OX 5,191 13.12% Medical Fees 62, "3 4.68% 71336 5.77% (8,893) - 12.47% Utilities, Mtnce Contracts % Repairs 34,579 2.59% 41158 3.33% (6,579) - 15.98% Food Drugs t Supplies - 155,650 11.67% 139,762 11.30% 15,888 11.37% Other Expenses 51,330 3.85% 38163 3.09% 13,167 34.50% Depreciation 38,825 2.91% 39,689 3.21% (864) -2.18% Interest ............ 12,852 0.9" 12,432 1.01% 420 3.38% Total Operating Expense ............ 994,269 ------ 74.56X - - - - -- 985,664 --------------- 79.69% 8,605 - - - --- 0.87% OPERATING MARGIN 48,307 ------- 3.62% ----- (2,160) --------------- - 0.17% -"'"- 50,467 - 2336. "% TOTAL OTHER REVENUE (EXPENSE) .- -- 20,023 1.50% 24,418 ...... 1.97% (4,395) - 18.00% MET INCOME (LOSS) 68,330 5.125 22,258 ---- 1.80% ------- ---------- 46,072 206.99% CURRENT MONTN - ACTUAL TO ACTUAL Feb 91 %of Feb 90 %of Increase Percent REVENUE % EXPENSE ................. Actual Total Actual Total (Decrease) Variance ---------""--------------------------------------------------- TOTAL REVENUE 1,333,"0 100.00% 997,594 100.00% 335,846 33.67% Discounts - (290,864) - 21.81% (127,174) - 12.752 (163,690) 128.71% MET OPERATING REVEMM ----- ------ 1,042,576 ----- 78.19% - ------ 870,420 ..................... 87.25% 172,156 19.78% OPERATINGEXPENSES: ............ ............ ................. . . .. Salaries 491,000 36.82% 415,368 41.64% 75,632 18.21% Benefits 102,838 7.71% 108,105 10.84% (5,267) -4.87% Professional Fees ",752 3-M 35,087 3.52% 9,665 27.55% Medical Fees 62,"3 4.68% 38,437 3.85% 24,006 62.462 - Utilities, Mtnce Contracts S Repairs 34,579 2.59% 27,629 2.77% 6,950 25.15% Food Drugs i Supplies 155,650 11.67% 107,148 10.74% 48,502 45.27% Other Expenses $1,330 3.85% 32,273 3.24% 19,057 $9.05% Depreciation 38,123 2.91% 36,236 3.632 2,50 7.14% Interest ............ 12,852 0.96X 3,472 0.35% 9,380 270.1" l Total Operating Expense ....... 994,269 ..----- 74.5 6% -. - -- 803,755 ----------------- 80.57% 190,514 - --- 23.70% OPERATING MARGIN .... 48,307 ------------ 3.62% 66,665 --------------- 6.68% (18,358) - - - - -- - 27.54% TOTAL OTHER REVENUE (EXPENSE) ............ 20,023 1.502 17,593 1.76% 2,430 13.81% . MET INCOME (LOSS) 68,330 ............ 5.12% 84,258 ..................... 8.45X (15,928) - 18.90% uvaa.o.a a.aaa...oas ussasmm.m.ma _^J n 0..v � PIONEERLAND LIBRARY Board Meeting SYSV;X FOR YOUR INFORMAT N Executive etin February 11, 1991 Members present: Ric Emery Representing: Willmar William Scherer • Hutchinson Arlen LaCombe • Big Stone County Carol Conradi Willmar Noel Phifer Glencoe Others present: Burton Sundberg, Director Kathy Matson, Associate Director David Lauritsen, Chippewa County Librarian The meeting was called to order by President Emery at 7:32 p.m. Motion was made and seconded to approve the minutes of the January 14, 1991, meeting (Scherer / Conradi), carried. Motion was made and seconded to approve the financial report (Conradi /LaCombe), carried. Director's Report: 1. On January 28, Mr. Sundberg attended a meeting on telecommunications. He reported on project STARS (State Telecommunication Agency Resource System) and how they are developing freeways for telecommunications that would help our 31 locations in 9 counties tie into the network. 2. Kathy Matson reported on library usage and that 1991 was off to a good start. She passed around newspaper clippings and drew the board's attention to articles pertaining to cutting hours at the Kandiyohi County libraries. She indicated that several libraries received a free camera from the Polaroid Company. She also handed out information on a reference workshop to be held in March for all staff interested in reviewing skills in this area. • 3. Marie Pederson, from Montevideo, was selected as the Employee of the Month for February. 4. The Committee on Hispanic Services will meet on February 25. 5. The Automation Committee will travel to Mankato on February 12 to view a demonstra- tion of their automated circulation system. Motion was made and seconded to pay all bills (LaCombe /Scherer), carried. Ric Emery gave a SAMMIE update. He indicated a job description was developed for the Coordinator and for the administrative assistant. Be also indicated that interlibrary loan usage was up 318. A list of the people possibly attending the MLA Legislative Day on February 28 was distributed along with the concerns to be covered. Communications: 1. Burton Sundberg reported receiving a check for $90,000 from the State Office of Library Development and Services. This check was $235 less than expected. After con- tacting them, another check for $235 will be sent. 2. Burton Sundberg received a letter of thanks from MLA for the contribution of $97.91 for the legislative effort of MLA. Old and New Business: 1. Motion was made and seconded to authorize the Director to renew the Automation Fund CD for $9,000 following the usual procedure (Scherer /LaCombe), carried. • 2. The following committees were appointed: Executive Board (at -large members): Marie Schoener, Meeker County _ Orville Rudningen, Swift County Personnel Committee: Dorothy Tebben, Chippewa County Nancy Alsop, Litchfield Ric Emery, Willmar Monte Matheson, Ortonville Nancy Aaseth, Bird Island Finance Committee: Arlen LaCombe, Big Stone County Carol Conradi, Willmar Orville Rudningen, Swift County William Scherer, Hutchinson John Nevins, Dawson Automation Committee: Jan Kreie, McLeod County Delores Brunner, Hutchinson Nancy Alsop, Litchfield John Schulstad, Madison Mary Henke, Hutchinson, staff David Lauritsen, Chippewa County, staff Pat Cina, Benson, staff Kathie Behrens, Madison, staff Earleen Warner, Willmar, staff Public Relations: Debra Farwell, Big Stone County Dorothy Tebben, Chippewa County Ric Emery, Kandiyohi County Kathie Behrens, Lac Qui Parle County Noel Phifer, McLeod County Nancy Alsop, Meeker County Helen Mahnke, Renville County Pat Cina, Swift County Virginia Putnam, Yellow Medicine County The full board will meet on Monday, March 11, 1991. The meeting was adjourned. Noel Phifer Secretary 0 • is ML /DIANNF 1 tl •i5 11 FUND L10KAAY _.__._. VIUNLERLANU Lid SVS INTLGRATEU FIN AL SY]T[M REVENUE GUI ELINE CAROL CONRAOI, TREASURER, PLS C OUVIY 3, h'ERRUARY 1991 IFS101 PAGt AS OF 2 191 FJ9: 3 /04 /YI ll:s4:n9 PERCENT OF YEAR 17% I COUNT.. _ DESCRCPTION _ CURRENT ACTUAL ACTUAL BOGT - ACT • 9UDGEY TN1S -MONTH Yt AM-FO -DATE DIFFERENCE PCT •• ALANCE CARRIED FORWARD L _ 1 $ 06,037.65 $136,439.17 RECEIPTS • 010 ECEPTS - -" V 5101) RESERVE 29,514.00 .00 .00 70.514.00 U ._5101 5ASIC_STATE /FEDERAL AID 165.900.00 115.00 Y3.235.Ou 174,735.00 25 5101 7t0ERAL ESTABLISHMFNT GAANT 15.1!1.00 .00 .OU 1>.121.00 J S11U 51G STONE COUNTY 22,977.00 .00 5,741.25 17.224.75 25 5115 CHIPPEWA COUNTY 77.2V5.9U .JO 17,123.75 57.471.25 25 J 5120 KANOTYOHI COUNTY 116.n00.00 .00 19.000.00 07.000.1)0 25 J • S1ZZ LAC OUT PARLE COUNTY (1,677.00 on 7 1 910.15 23.754.Ts 25 • _. -312( ML LE0010UNTY._ 75.126.01) .00 13,761.SJ 50.344.50 25 '• 513U mcF,LEM COUNTY 71,015.04 .01 17.753.75 5).261!5 75 { 5132 REHVILLE COUNTY 41,719.00 .00 10.929.75 32,104.15 25 1 f 9135 Sw IFT COUNTY 35.9..2.00 .00 4.9n5.5U 2..9S6.50 25 �. 1 • 5137 YELLOW MEOTCINF COUNTY 15,204.00 6,301.UO 5,301.00 3d.903.GO 25 5140 APPLETON 9.677,00 .GO T,419.2i 1.2S7.7S 25 s { 5145 BENSON 19.357.00 .uO 4.UJd.75 14.514.75 25 51443 FAIAFAK 9, 2u0.0U .00 .102.00 0,906.UD 75 S15J 04CUF 27,407.00 .00 5,970.5) 24,611.50 75 _. _5155 GA%CEVILLE 4,030.00 .um 1.007.%0 >.U22.5n 25 5157 GRANITE FALLS !7.043.00 .u0 5,510.75 16.531.1S 25 5140 HUTCH1NSn•1 60,OU4.00 .u0 15.Oul.00 45.003.00 25 �A 5165 KEAKHJYEN 4,140.90 .00 1.937.91) 3,II1.UO 25 SI7J LITC4FltL0 43.515.Ou .uO 13,001.50 32.644.50 25 i � V 5172 nLfVIA 20,719.Ou .00 S,17n.75 15.539.25 25 5175 9ATJNVILLE 13.3U0.90 .1)9 3.451.96 Y,640.04 ?6 5180 WILLMAR 95,732.00 .1)0 13,931.00 71.79#,00 25 .� • SINS 91%J ISLAND 9.21)9.00 .00 2.307.00 6,906.00 25 __ -5190 _ DAMSON _ _. 11.148.00 .JO 3.207.00 9.061.00 25 .� %L95 HECTOA 0.057.00 .00 2,044,25 0.042.75 75 $200 MADISON 14,940,90 .uO 3,735.00 11,295.00 25 .527). REHVILLE. 10.359.00 .00 7 .509.75 7,769.25 TS 8410 CASH RECEIPTS C SALES TAR 50.000.00 4.461.54 R,OJ4.91 41.995.10 16 Q ! S4ZO GIFTS 1,000.00 .00 .00 3.000.00 0 5430. INTEREST ... _.. 7,500.00 90!.32 1.729.65 5.770.35 23 • TOTAL RECEIPTS 1.353.016.00 [1.899.86 321.066.68 1,031,949.32 24 • 020 RtIMBUSEMENTS (LOCAL GOVERNMENT) S601 REIMBURSEMENTS - CHLPPF.A COUNTY 16.000.DU .00 4.000.00 12.00).00 75 --- 34125 REIMBURSEMENTS -.OLIVIA (MATERIALS ONLY) 2.000.00 .00 .OJ 2,000.00 0 Sd1O REI4RURiEMENTS - SENSON ( MATFAIALS u4LY) 1.324.00 .00 1.550.00 22b.1)n- Lit %J40 REIMS - CHIPPEWA COUNTV (MAfEM( ALb ONLY) 25.n10.OJ 1U.00u.00 19,000.90 15,010.00 40 565J R11M11 - MOVIEYIOEO (MATERIALS ONLY) 11 .u0 .00 11.704.00 U • TOTAL REIMBUSEMENTS (LOCAL GOVERNMENT) 56.118.00 10.000.00 15.550.00 44.568.00 28 • J30 314EP REfMRURSFMFNTS Sd70 IT44R RtIMOURSEMFNTS 2,SJO.0U 1.UR1.46 I.ZU2.32 1.297,00. 4d L._ TOTAL OTHER REIMBURSEMENTS 2.500.00 1.081.46 1.202.32 1,291.68 48 • CiEL_FYNaS_ -_�__ ' 5910 GLENCOE FUND 4 ,, z ,r11 1.190.00 .00 .00 L.3 0 A •' .5920 KCWL 2,942.00 3)0.00 400.00 2,462.00 16 21__ LOCAL-EBULPME31Lf. MISCELLANEOUS_ 2.000.0. .00 .00 2.000.00 0 5 950 SALES TAR ' 2.000.00 .00 .00 l.00 J. JO J • TOTAL OTHER FUNDS 6.332.00 330.00 480.00 7.852.00 6 • 90'. TOTAL LISRARV 1,419.966.00 23.311.12 ))9,299.00 1.091. 66 T. 00 24 • 0 0 0 FINAL TOTALS 42 ACCOUNTS • 1,419.966.00 23.3IL.32 119,299.00 1.081,667.00 24 TOTAL RRCRIPTS AND BALANCE $329,348.97 $474.730.17 I ' 823]1 aAtAE 2312,41 B+OL 4{ D1 FUND • r +v AAr • 100 PERSONAL SERVICES BIDS SALARIES AND GAGES -11.1 MLII IN 5170 HEALTH 3VJURAN:[ - DFOUCT SL30 Rc T/RE•EVI 14SUI,A4:E Y tN'IiTMLA`J lIe•ART iTSTtV PEgWABN loll 4JSAS - AOULT IN T EXPEND] EEGUIDELINE IDL ETN- _ IFS1.5 PAGE 1 EXPENDITURE _- �8 GY f / E] ..,.. •10 y(µ. ;6A µlm PtRCENT OF YEAR 174. . I WLLE NI -- ACTUAL- _ ACTUAL.. _. 80GT_ -_ ACT 5225 BUDGET THIS -HONTM TE4R -10 -DATE _ DIFFERENCE FCT _ 406,159.00 n Tura , 1]0.70 ?U.59 73,466.02 147,015.2. 737,163.76 17 ._2,000.0.1 I0,40J - -- _ _ 21.000.90. 1,601.93 -- 1.792.34 17.607.66._ CHIPPE44 COUVTV LI44AMY M4TE11Alt 4,000." onO.24 1. 166.6u __16 2.11 ). 4D 39 1441 6245 45,870 11..05.09 IR.417.97 72,.52.03 23 -- - 1,000.029.00 ob.474.18 170.012.15 430.016.85 . 6470 MAINTENANCE AND CONTRACTS TOTAL EQUIPMENT 1S,OJ0.0J 36.655.00 100.00 .00 1,444,dO 1.544.80 • 150 DtHtI 45'04 ',IS f1 11• < _ ,� le cu 510 SUP AND PRINTING 5 , SlS PR OMOrNOf(ONAL AND PROJlANNINF S'23 'ILEA]' 413 MEFTIN:S - TRUST!, SS1U 'RIF. NEMOFRStl1YS ITAUSTCESI a<1• l.c Re -- 6540 A05 AND LOCAL NOTICES 654i 400111 N4 • _ 655' C.VTIN'JI46 tDJC &T1n4 - -- 63S0 SC411ARS4IP FUND T' t • TONAL OTHER • 1TO SPCCIAL SSW 3 L1 CJF FRIENOS, 1 X1 b.SJ LOCAL E;U1PAENT SOSO STATE SALES TAX • Tnra BALANCE LEFT ON NAN $192,291.17 7 . 1.5]7. -3 _ _ 5 5135 4JSAS - AOULT 111. 0Un.0u - - - 14,115.0• 91.00 6110 425AS - CHILDREN 5220 PERIODICALS -"- -- _ - 15.200.OJ_ 5225 PAMPHLETS .6,750.OJ .50.30 _ 1 1b- n Tura , 1]0.70 ?U.59 5230 BENSON LIBRARY MATFATALS ._2,000.0.1 I0,40J 3.50 5215 CHIPPE44 COUVTV LI44AMY M4TE11Alt 1S,O1n.9J 262.54 1. 354. 2n 1441 6245 IOM" FILMS 11,11 4.00 1,. T? I 194 1 625] VSDED tAPLS 4,OJ n, 00 . _ a]5S aun10 .... 5.000.0] 14'.30 625J SLIDES A40 FILr STRIPS " --- - 400 250.00 d.UO I". . •I:aFO44S R1Vn1 c 340.7] ..D 35.00 • TOTAL MATERIALS ' _ 1.7u0.0J zao, ue.oD .20 26,226.24 • 124 CATALJi14J - -..- _. __.__- ____ 5310 OLLL ANJ OTHER CMARJ15 16, 6J9.n6 9•.54.16 • 40741 U TALOGING 24,00 D. 7J 40,604.00 10,710.72 • 130 VaMfC LIS SJSJ OPEAATTJN AND M411Ti NANO' 1.. tJ 0.00 3.274.12 63TO 4404TIZATJON .00 • TOTAL VEHICLES 8.nu0.DU .00 - -- _ -- 26.035.00 1.209.22 • 140 CJIMUNICATIJV 1.,. 5420 TF c F ANn INF IMAR0 Es- __ TERMINAL MAINTENANCE _ 9,005.]4 1.521.14 $410 POSTAJE AND SNIPIINS 1,OU0.0J 71S.04 .50 A_ Loral CONNU MLIArInm 1,U 12. 54 6470 MAINTENANCE AND CONTRACTS TOTAL EQUIPMENT 1S,OJ0.0J 36.655.00 100.00 .00 1,444,dO 1.544.80 • 150 DtHtI 45'04 ',IS f1 11• < _ ,� le cu 510 SUP AND PRINTING 5 , SlS PR OMOrNOf(ONAL AND PROJlANNINF S'23 'ILEA]' 413 MEFTIN:S - TRUST!, SS1U 'RIF. NEMOFRStl1YS ITAUSTCESI a<1• l.c Re -- 6540 A05 AND LOCAL NOTICES 654i 400111 N4 • _ 655' C.VTIN'JI46 tDJC &T1n4 - -- 63S0 SC411ARS4IP FUND T' t • TONAL OTHER • 1TO SPCCIAL SSW 3 L1 CJF FRIENOS, 1 X1 b.SJ LOCAL E;U1PAENT SOSO STATE SALES TAX • Tnra BALANCE LEFT ON NAN $192,291.17 7 . 1.5]7. -3 _ _ 5 570.71 21,494.00 2 2,49',72 I.cuo.OJ 9 91.00 -_. 6.DJp. ➢4 -- d d49.23 1 1.540.00 23,4SI.04 27 S. 429. 40 - 4.171.54 93 21,006. I6 0.653.62 75 SS. 59 244,41 19 1.750.50 it?.50a& SO?. 94 1.014.12 23 1, it 1. 47 23.296.53 7 1.605.54 IU.117.45 14 7.900.00 . 65 1.749,42 3.706.'6 20 451.13 51.13- __113_ - .n0 25J.JD U )$.DO 269.00 12 .00 1.000.00 5 - 61.631.66 176.486.34 27 •.572.20 7,015.14 SB -- 1,829.7Y 22.17J.21 0 _ 11.402.05 29,20S.95 28 `,549.01 12.0SJ.99 1.911.)0 1.401.04 S6 .00 6,000.00 J 4.466.37 21.546.63 17 z.12C.90 ..679.04 24 . 1,502.00 J • 2,112.01 91 IU.541.J9 11 4.293.81 Id.421.13 19 275.50 2.361..4 10 -- - .OU 1.J0J.00 ___ 1,449.12 11.55J.65 23 - 3.722.68 14.932.32 20 - 1,0'0.62 5, 110. i9 v 4.00 852.17 I, IO2.4S 2)1.75 1,012.00 2)2.32 DO 150. 00 09. D ]1. D O 21,8001.35 35 27.63 2, 2.3.2U 415.DJ 471.04 3.116.67 282.447, 00 282.447.00 6192,291.17 .19.38 _._.TJ____ 22,193.71 19 902.u0 10 5.147.83 -1 1.d17.35 11 A5S..0 54 512.00 -_ LIS._ � 132.d2- 233 1,'n0.00 0 - 2.554.00_. IN 550..0 J 911.30 7 5. 110. UD 4{.692.65 34 1.362.37 2 T38.d5 75 1.586.00 21 1.526.96 24 5.215.13 1,137.519.00 20 1.137.519.00 - -.Za _ 1,0'0.62 5, 110. i9 v 4.00 852.17 I, IO2.4S 2)1.75 1,012.00 2)2.32 DO 150. 00 09. D ]1. D O 21,8001.35 35 27.63 2, 2.3.2U 415.DJ 471.04 3.116.67 282.447, 00 282.447.00 6192,291.17 .19.38 _._.TJ____ 22,193.71 19 902.u0 10 5.147.83 -1 1.d17.35 11 A5S..0 54 512.00 -_ LIS._ � 132.d2- 233 1,'n0.00 0 - 2.554.00_. IN 550..0 J 911.30 7 5. 110. UD 4{.692.65 34 1.362.37 2 T38.d5 75 1.586.00 21 1.526.96 24 5.215.13 1,137.519.00 20 1.137.519.00 - -.Za _