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cp06-10-1991 c
1 IUTCHINSOP� -I CITY VILE! OF June 9 T _Jun 15 9 SUNDAY -9- HUTCHINSON GRADUATION M ONDAY -10- 2:00 P.M. - Open Bids at City Hall for Letting IIS 5:00 P.M. - Airport Commission Meeting at City Hall (Auditorium) 7:30 P.M. - City 'Council Meet at City Hall U.' E,D NES0AY -12- THURSDAY -13- FRIDAY -14- FLAG DAY 2:00 P.M. - HRA Meeting at Park Towers TL'_S Y _1 LEAGUE OF CITIES CONFERENCE IN ROCHESTER JUNE 11 - 14 10:00 A.M. - Directors Meeting at City Hall SATURDAY -15- LEAGUE CONFERENCE Ken Merrill Gary Plotz Randy DeVries John Rodeberg and City Council Chuck Nelson - June 10 -12 COMING TOGETHER BUILDING ON COMMON GROUND AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL MONDAY, JUNE 10, 1991 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Thor Skeie, Faith Lutheran Church 3. Consideration of Minutes - Regular Meeting of May 28, 1991 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - May 1991 2. CAER Committee Minutes - May 9, 1991 3. Airport Commission Minutes - May 20, 1991 _ 4. Hospital Board Minutes - April 16, 1991 Action - Motion to order report and minutes filed 5. Public Hearing - 8:00 P.M. None 6. Communications Requests And Petitions (a) Consideration of Request for Sanitary sewer Service On Ludtke Lane In Johnson's Court Addition Action - (b) Discussion of Alternatives for Proposed Traffic Control Revisions By June Wick Action - (c) Discussion of Country Club Terrace Evacuation Plan Action - AD CITY COUNCIL AGENDA - JUNE 10, 1991 7 . (a) Resolution No. 9509 - Resolution Granting Authority For Traffic Control (Shopko Project) Action - Motion to reject - Motion to waive reading and adopt (b) Ordinance No. 91 -35 - An Ordinance Of The City Of Hutchinson, Minnesota, Repealing Section 2.57 Of The City Code And Amending Section 2.58 Governing Hospital And Nursing Home Operations And Adopting, By Reference, City Code Chapter 1 And Section 2.99 Which, Among Other Things, Contain Penalty Provisions Action - Motion to reject - Motion to waive first reading and set second reading June 25, 1991 (c) Resolution No. 9510 - Resolution Urging McLeod County Support of Local Option Sales Tax Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 9511 - Resolution To Rename East Bridge Park To AFS International Grove Action - Motion to reject - Motion to waive reading and adopt (e) Resolution No. 9512 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt s LT1XCTTr— W- :M (a) Consideration of Rate Increase for Junker Sanitation Service To Cover Landfill Tipping Fees Increase (DEFERRED MAY 28, 1991) Action - Motion to reject - Motion to approve (b) Consideration of Proposed Traffic Control Revisions Action - 2 CITY COUNCIL AGENDA - JUNE 10, 1991 9. New Business (a) Consideration of Agreement Between Hutchinson Utilities Commission And McLeod Cooperative Power Association for Wal -Mart Project Action - Motion to reject - Motion to approve and enter into agreement (b) Consideration of Recommendations Regarding Parking At New Liquor Store Site Action - (c) Consideration of Requests to Purchase City Land By Cemetery Action - Motion to reject - Motion to approve - Motion to waive first reading of Ordinance and set second reading June 25, 1991 (d) Consideration of Applications for Permit for Michael Mathis And Richard Seipel Action - Motion to reject - Motion to approve and issue permits (e) Consideration of Parking Lot Agreement Between City of Hutchinson And Independent School District No. 423 Action - Motion to reject - Motion to approve and enter into agreement (f) Consideration of Petro Fund Application for Reimbursement Action - Motion to reject - Motion to approve (g) Consideration of Setting Date for Annual City Picnic Action - Motion to reject - Motion to approve (h) Consideration of Supplemental Agreement for Demolition, Letting No. 15, Project No. 90 -25 Action - Motion to reject - Motion to approve agreement 3 CITY COUNCIL AGENDA - JUNE 10, 1991 (i) Discussion of Shady Ridge Circle Drainage (Skarven Residence) Action - (j) Discussion of Lakeview Lane Drainage Action - (k) Consideration of Airport Improvement Update And Approval of Soil Boring Costs Action - Motion to reject - Motion to approve (1) Consideration of Mutual Release of All Claims for Rannow Relocation (Shopko Project) Action - Motion to reject - Motion to approve and enter into agreement 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations And Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 0 7 4 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 28, 1991 1. The meeting was called to order at 7.30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don' Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. The invocation was given by Father Richard Gross. 3. MINUTES The minutes of the regular meeting of May 14, 1991 and bid opening of May 20, 1991 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - APRIL 1991 2. PLANNING COMMISSION MINUTES - APRIL 16, 1991 3. PARK & RECREATION BOARD MINUTES - MARCH 27, 1991 4. AIRPORT COMMISSION MINUTES - APRIL 27, 1991 5. SR. ADVISORY BOARD MINUTES - APRIL 4, 1991 6. NURSING HOME BOARD MINUTES - APRIL 25, 1991 (b) APPOINTMENT TO HRA - LYLE VANHALE The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to order report and minutes filed and ratify appointment. 5. PUBLIC HEARING - 8:00 P.M. (a) LETTING NO. 15 - PROJECT NO. 91 -22 & 91 -23 Mayor Ackland called the hearing to order at 8:00 P.M. and read Publication No. 4255. He commented there would be a 10 -year payment period at 6.5% - 78 interest for owners placing the improvement assessment on the tax roll. Also, a deferred special assessment was available for persons over 65 who qualified. R CITY COUNCIL MINUTES - MAY 28, 1991 6 Engineer Rodeberg presented an overhead of the area and commented that 10 lots would be assessed according to the subdivision agreement at $2,100 per lot. Jva • No one was present to be heard regarding improvement of Cheyenne Street in Plaza Heights Addition, Project No. 91 -22. PROJECT NO. 91 -23 Engineer Rodeberg reported on the proposed project. Gary Graham, 655 Hillcrest Road N.E., asked for an esti- mated cost to his property and inquired why the project was being done. He commented that when new houses are built in the area, the street will be torn up for utilities installation. He has a hole in the front yard where the water was shut off before. Mr. Graham thought there was little maintenance on the road. Engineer Rodeberg reported the utility replacement would • be City cost. He explained the project and stated the existing curb and gutter would be left in place with a blacktop surface. Evelyn Heilman, 624 Hillcrest Road N.E., stated she owned lot one and asked about the timeframe for the project. The City Engineer commented that Ms. Heilman's property would only be assessed for the short side on a corner lot. The assessed cost would be about $2,400, and the project was scheduled for late fall. Pat Machtemes, 700 Walnut Street, commented it would take over 10 years to pay for the assessment. Out of the six lots, four lots were owned by the County and had not been purchased in two years. Therefore, the City will receive money only from him and another property owner. The City Engineer stated the people living in the area deserved to have the roads finished. The motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to close the hearing at 8:26 P.M. 2 CITY COUNCIL MINUTES - MAY 28, 1991 Alderman Erickson moved to proceed with project No. 91 -22 by ordering plans and specifications, to drop project No. 91 -23, and to waive reading and adopt Resolution No. 9500. Motion seconded by Alderman Mlinar and unanimously carried. (b) PROPOSED TRAFFIC CONTROL REVISIONS Mayor Ackland called the hearing to order at 8:27 P.M. and read Publication No. 4246. Engineer Rodeberg presented an overhead of the proposed downtown traffic control revisions along Main Street (T.H. 15), from the Crow River bridge to Oakland Avenue, and encompassing the area of Jefferson Street, Hassan Street, and Franklin Street. He stated the majority of accidents occur on Main Street and Hwy. 15, Third and Hwy. 15, and First and Hwy. 15. June Wick, 535 S. Main, objected to a stop light on Main Street at Fifth Avenue S. as it would ruin the aesthetic appearance of the highway. Also, the noise of coming to a stop would be unpleasant. Ms. Wick didn't think a stop • light should be in a residential area. Although safety is important and a primary concern, she felt the traffic could be handled. She thought the fast traffic was not obeying the speed limit, and there should be more patrol at peak hours. Some drivers would go down alleys to avoid the stop light. Ms. Wick commented that when the homes were built on Main Street, this was not the main route. She suggested getting the ring road in place as the city needs one more artery road besides Main Street. Engineer Rodeberg responded that the City was being progressive and trying to provide another east /west road. The City Engineer disagreed that traffic could be controlled without a stop light. Mayor Ackland stated the proposals would have to meet the MN /DOT's approval. There may be a higher traffic count on Main Street. He pointed out Grove and Jefferson are also residential areas. The City cannot stop people from using the alleys. June Wick presented a petition with 29 signatures to re- quest construction of a Hwy. 15 by -pass around town and a petition with 32 signatures opposing a stop light on Main Street at Fifth Avenue S. Ll 3 CITY COUNCIL MINUTES - MAY 28, 1991 Kay Allen, 505 Main Street S., stated she lived on the corner that would have the proposed stop light. She didn't believe the problem was at that corner. Ms. Allen commented that since Third and Second were the major accident corners, the light should be installed there. She also suggested switching the truck traffic. Most of the trucks turn south at Main and Fifth Street, and very few turn north. She inquired if a stop light at Fifth and Main would include turning lanes and no parking. Mayor Ackland commented the problem with a truck by -pass was that it would be a longer route. Therefore, it would not be used. An unidentified gentleman stated that he lived on the east end of town and used Fifth Avenue. He thought the maintenance department neglected the street, except for early in the morning, so that a car could slide out into the intersection. Some cars back up and go down the alley. • Randy Chrissis, 441 Main Street S., asked if the City would be creating a bottle neck with a stop light in its attempt to make traffic flow north to south. There would be longer waits and people driving down the alleys. The purpose of the truck route was to get trucks through town without shifting down many times. Instead, trucks will be backed up at the light and add to the congestion down- town. Mr. Chrissis said he lived at the corner and was concerned about the flow of traffic as well as the safety of children. He wanted to see safety emphasized. Engineer Rodeberg stated the City was trying to deal with both congestion and traffic flow. The stop light was needed for east /west flow onto Main street. The City Engineer stated there was no perfect solution. The town was not created for traffic flow. Police Chief Steve Madson stated the proposed traffic control revisions would provide a wider spreading of traffic flow. The City was discussing with MN /DOT how to alleviate some of the high traffic volume going through the community. Rettig Otto, 516 Adams Street S.E., commented that anyone who suggested routing more traffic onto Adams didn't live • 4 • CITY COUNCIL MINUTES - MAY 28, 1991 on the street. When 3M shifts let out, there is lots of traffic. He thought a route around town would help for big trucks and reduce the traffic on Adams. He was op- posed to four -way stops. Mayor Ackland reported he was working with 3M officials for an alternative truck route to reduce traffic on Adams. They were considering Michigan Street. Bob Evans, 516 Main Street S., asked the Police Chief what the speed limit was in alleys. He thought it was time to enforce alley speed limits and to have flashing lights at school areas. Mr. Evans asked what the recent traffic count was on Fifth Avenue going east or west. Randy Chrissis expressed appreciation of the time put into the study. He suggested an inspection of the alley situation and the number of children involved. The prop- erty owners need access to their garages and property. • The motion was made by Alderman Erickson to close the hearing at 9:19 P.M. Motion seconded by Alderman Torger- son and unanimously carried. The motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously carried, to send the pro- posed traffic control revisions back to the City staff for further review. 6. COMMUNICATIONS. REQU AND PETITIO (a) PRESENTATION BY ECONOMIC RESEARCH CORPORATION REGARDING LIQUOR STORE PROPOSAL President Ralph Chiodo and Consultant Kathy Roland pro- posed two phases for the new liquor store to be located in the downtown area. Following discussion, no action was taken. (b) CONSIDERATION OF REQUEST BY CHRIST THE KING LUTHERAN CHURCH TO USE LIBRARY SQUARE ON SEPTEMBER 8, 1991 The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to approve request. E I CITY COUNCIL MINUTES - MAY 28, 1991 0 (c) CONSIDERATION OF REQUEST BY BUILDING OFFICIAL TO ATTEND NATIONAL I.C.B.O. CONFERENCE IN SPOKANE, WASHINGTON SEPTEMBER 8 -13, 1991 Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve the conference. (d) DISCUSSION OF WAL -MART FINAL PLAT Since the signed Wal -Mart final plat was delivered to City Hall, no action was taken. 7. RESOLUTIONS AND ORDINANCES (a) RESOLUTION NO. 9499 - RESOLUTION FOR PURCHASE The motion was made by Alderman Lenz, seconded by Alder- man Mlinar and unanimously carried, to waive reading and adopt. S. UNFINISHED BUSINESS (a) CONSIDERATION OF REVISION TO DESCRIPTION OF AREA FOR ANNEXATION OF DOUG DOBRATZ PROPERTY (LAKEWOOD DRIVE) The revised legal description was presented which in- cluded the right -of -way on Lakewood Drive and that por- tion of property from the 180' depth of the lot to the lake, with an area acreage of approximately 322.5' X 301' or 2.2 acres. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried, to approve and refer to the Municipal Board. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve discontinuation of service at noon on June 3 unless other arrangements were made. R 0 CITY COUNCIL MINUTES - MAY 28, 1991 (b) CONSIDERATION OF ASBESTOS CHANGE ORDERS NO. 2, 3 & 4 FOR COLD STORAGE BUILDING WITH ENVIRONET, INC. Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously car- ried, to approve change orders. (c) CONSIDERATION OF PAINTING CURB NUMBERS ON PARKING STALLS FOR FARMERS MARKET Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously car- ried, to approve. (d) CONSIDERATION OF RATE INCREASE FOR JUNKER SANITATION SERVICE TO COVER LANDFILL TIPPING FEES INCREASE Following discussion of the City's refuse formula, the City Administrator was directed to obtain figures from Junker showing the monthly cubic yard hauling. • The motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to table. (e) CONSIDERATION OF CIGARETTE VENDING MACHINE AT THE Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously car- ried, to deny the request for a cigarette vending machine at The Underground. (f) CONSIDERATION OF AWARDING BID FOR LETTING NO. 14, PROJECT NO. 91 -21 (COLD STORAGE BUILDING /LIQUOR STORE) Following discussion, Alderman Erickson moved to approve awarding bid to Kennedy Excavating Company for $124,500, contingent upon review by City Attorney of contractor's insurance, performance bond and well drilling license, and to waive reading and adopt Resolution No. 9507. Motion seconded by Alderman Torgerson and unanimously carried. (g) CONSIDERATION OF HUTCHINSON COMMUNITY HOSPITAL CONSTRUCTION PROJECT BIDS FOR H -ALT WALL CONSTRUCTION • AND EXTERIOR AND INTERIOR SIGNAGE 7 CITY COUNCIL MINUTES - MAY 28, 1991 Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve and award bid for the H -Alt wall construction to Olympic in the amount of $117,500, the bid for interior signage to ASI in the amount of $16,992, and the bid for exterior signage to Serigraphics for $27,721. (h) CONSIDERATION OF APPLICATION FOR DEFERRED SPECIAL ASSESSMENT Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried to approve the deferred special assessment for David W. Tewes, E 1/2 of Lots 6 & 7, Block 9 S 1/2 City, for $4,264.09. (i) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL AND SETTING ASSESSMENT HEARING FOR LETTING NO. 4, PROTECT 91 -04, 91 -05, 91 -06 . Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to approve assessment roll preparation, hold hearing June 25, 1991 at 8:00 P.M., and to waive read- ings and adopt Resolutions No. 9501 and No. 9504. (j) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL AND SETTING ASSESSMENT HEARING FOR LETTING NO. 7, PROJECT NO. 91 -13, 91 -14 Following discussion, the motion was made by Alderman Lenz, seconded by Alderman Erickson and unanimously car- ried, to approve assessment roll preparation, hold hear- ing June 25, 1991 at 8:00 P.M., and to waive readings and adopt Resolutions No. 9502 and No. 9505. (k) CONSIDERATION OF ORDERING PREPARATION OF ASSESSMENT ROLL AND SETTING ASSESSMENT HEARING FOR LETTING NO. 10, PROJECT NO. 91 -11 Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve assessment roll preparation, hold hearing June 25, 1991 at 8:00 P.M., and to waive readings and adopt Resolutions No. 9503 and No. 9506. 8 • CITY COUNCIL MINUTES - MAY 28, 1991 (1) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LYLE FALLING FOR GARAGE ADDITION LOCATED AT 849 SECOND AVENUE S.W. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to approve conditional use permit and to waive reading and adopt Resolution No. 9493. (m) CONSIDERATION OF VARIANCE REQUESTED BY LYLE FALLING FOR GARAGE ADDITION LOCATED AT 849 SECOND AVENUE S.W. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve variance and to waive reading and adopt Resolution No. 9494. (n) CONSIDERATION OF VARIANCE REQUESTED BY CINDY NORTON TO CONSTRUCT GARAGE AT 557 MILLER WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Erickson and unanimously carried, to approve variance and to waive reading and adopt Resolution No. 9495. (o) CONSIDERATION OF VARIANCE REQUESTED BY RON PAGEL FOR GARAGE ADDITION LOCATED AT 1341 CAMPBELL LANE WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mlinar to approve the Planning Commission's unfavorable recommendation. Motion seconded by Alderman Torgerson and carried four to one, with Alderman Lenz voting nay. (p) CONSIDERATION OF VARIANCE REQUESTED BY HENRY EWALD TO REDUCE PARKING SPACES AT CEDAR CREST WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Lenz and unanimously car- ried, to approve variance of .5 spaces per resident and contingent upon a minimum five year lease for staff parking spaces. N CITY COUNCIL MINUTES - MAY 28, 1991 0 (q) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DUANE BUSKE FOR CAR WASH LOCATED AT HWY. 7 WEST AND SCHOOL ROAD N. WITH FAVORABLE RECOMMENDATION OF PLANNING Following discussion, the motion was made by Alderman Mlinar to approve conditional use permit and to waive reading and adopt Resolution No. 9497. Motion seconded by Alderman Lenz and carried four to zero, with Alderman Erickson abstaining from voting. Upon the City Attorney's recommendation, the motion was made by Alderman Mlinar to approve vacation of easement and to waive first reading of Ordinance No. 91 -34 and set second reading for June 10, 1991. Motion seconded by Alderman Lenz and carried four to zero, with Alderman Erickson abstaining from voting. (r) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY WESLEY BRUNS FOR FENCE LOCATED AT 800 COLORADO WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Torgerson that due to the unique corner lot and no violation of the zoning ordinance, to approve the six foot fence, to reject the recommendation of the Planning Commission, and to waive reading and adopt Resolution No. 9498. Motion seconded by Alderman Erickson and unani- mously carried. (s) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MARK BRUNS FOR FENCE LOCATED AT 380 CONNECTICUT WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to reject the unfavorable recommendation of the Planning Commission. Alderman Torgerson moved to withdraw the motion. Alderman Erickson seconded the motion and unanimously carried. The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to approve the Planning Commission recommendation for denial of a six foot fence. • 10 CITY COUNCIL MINUTES - MAY 28, 1991 The motion was made by Alderman Lenz, seconded by Alder- man Erickson and unanimously carried, to approve the amended fence height of 30" at center and 36" at posts in eight foot sections which meets requirements and to waive reading and adopt Resolution No. 9508. (t) CONSIDERATION OF PRELIMINARY PLAT OF LYNN VIEW SUBDIVISION IN LYNN TOWNSHIP SUBMITTED BY PETE KASAL (TWO MILE RADIUS) WITH NO RECOMMENDATION The motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously carried, to refer to the County with no objection. (u) CONSIDERATION OF PRELIMINARY PLAT OF LBK ACRES IN HUTCHINSON TOWNSHIP SUBMITTED BY ARTHUR KROEGER (TWO MILE RADIUS) The motion was made by Alderman Erickson, seconded by Alderman Lenz and unanimously carried, to refer to the County with no objection. (v) CONSIDERATION OF PRELIMINARY PLAT OF HOUK'S SECOND SUBDIVISION IN HUTCHINSON TOWNSHIP SUBMITTED BY GALEN HOUK (TWO MILE RADIUS) The motion was made by Alderman Mlinar, seconded by Alderman Lenz and unanimously carried, to refer to the County with no objection. (w) CONSIDERATION OF LOT SPLIT REQUESTED BY ROBERT SANDSTEDE AND FRED ROTTEN ON FIFTH AVENUE NW The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to approve the lot split subject to verifying the easement, setback and water and sewer hookups. (x) The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to refer to the County with no recommendation. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR 0 11 CITY COUNCIL MINUTES - MAY 28, 1991 City Administrator Plotz reported there was no recommen- dation to date regarding Shopko Phase II. It was reported the liquor store had relocated and planned to open for business on May 30, 1991. The lettering on the building will be a bronze color. Administrator Plotz stated there were two vending machines the liquor store manager would like to place outside the building on city right -of -way. Following discussion, Alderman Torgerson moved to allow a tempor- ary west location for the vending machines. Motion seconded by Alderman Erickson and unanimously carried. Mention was made that the zoning ordinance had been up- dated and suggestions sent to Bill Weber of BRW. (b) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar inquired about the liquor store site in the Phase II project. (c) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson commented on Sam Ulland's request for dismissal of the federal district court litigation against the City. The City Attorney reported and Gene Jeseritz regarding Since they have no plan for Anderson felt there was no facility. on a meeting with Bud Daggett the old wastewater facility. use of the building, Attorney need to carry insurance on the It was reported that the petro fund application for reimbursement on the Shopko project was near completion. Following discussion, it was the consensus of the Council to hold a special meeting on Friday, May 31 regarding the Junker rate increase. The Petro fund application could also be acted on at that time. Attorney Anderson stated that Dr. Rannow had presented a proposal for $24,000 and vacancy of the building by May 31. Following discussion, Alderman Torgerson moved to stand fast at $23,000. Motion seconded by Alderman 0 • 12 CITY COUNCIL MINUTES - MAY 28, 1991 i Erickson and unanimously carried. (d) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland commented on phone calls received regard- ing mosquito spraying in town. It was the consensus of the Council not to spray if funding did become available because of the inclement weather. (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Lenz and unanimously carried, to approve the claims and authorize payment from appropriate funds. 12. The motion was made by Alderman Torgerson to continue the meeting to 5:00 P.M. on Friday, May 31, 1991. Motion seconded by Alderman Lenz and unanimously carried. i 13 • u "'u - - - -- roaMC -404 V S. DEPARTMENT Or COMMERCE I awsuie , gcv.a Period In which parmMlassed I u s el, I PtAT 1991 IPMIN CMaCI Mh -Marl Yl llarlV YW adMell llphda✓g zIPCO0e1 553 REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION 10350L 27 E 9999 085 1 0 26 9999 02730 JAMES MARIA BLDG OFFICIAL If your building permit system has changed. FOR CITY OF HUTCHINSON mart (x) Appropriate boa below and esPta/n CITY PALL 37 WASHINGTON AVE WEST In comments HUTCHI NSON RN 55350 ❑ Discontinued issuing permits , ❑ Merged with another system ❑ split into two or more systems ❑ Anneaed land area I PLEASE COMPLETE AND MAIL ❑ Had other changes THIS FORM ON OR BEFORE JUNc 4 If no permits waters sue en d during Bun. of t tens" Instructions are included. Far this period, mark (Vi the boa —� ❑ 1201r Eas St 7~32 3011 r as i stance Call collect tTl T en t h and,iii this farm ffff NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING tam Number of Valuation of Number of Valuation of BUILDINGS No Housing construction Housing construction Buildings Housing Buildings Omar cents units Omar cants Is] (b) (Cl Id) (s) Ifl 1 I Single - family houses, detached Exclude mobile homes. 107 Single family houses. attached - Separated by ground to root well. -No units above or below, and - Separate hosting systems and urgitp "fare. (Count each unit as a sapuste Wilding) 102 Two - family buildings 103 Three -and four - family buildings 104 Five-ut -more family buildings 105 TOTAL - Sum of 101 -105 106 nn nnn NEW RESIDENTIAL PRIVATELY OWNED PU BLICLY OWNED Valuation el Number of Ysheton of NONHOUSEKEEPING em Number of Buildings Rooms BUILDINGS No. Buildings Rooms construction Omit cents Construction Omit cents 4.1 4b) lei lo) lot 111 (a) Hotels, motels, and tourist cabins nly) Ittensient accommodations o 213 Other nonhousekeeping shelter 214 NEW PRIVATELY OWNED PUBLICLY OWNED NONRESIDENTIAL tsm Number Valuation of Number Valuation of BUILDINGS Na. of Construction of construction buildings Dow cents buildings Omit Cents IN Ib) lei Is$ IN Amusement. social, and fecrsanonal 318 r ta Churches and otheli ious 319 Industrial 320 4SR 944 Parkin garages ftiuidirgc and open Osckadl 321 Service stations and repair garages 322 Hospitals and institutional 323 Offices. banks, and professional 324 Public works and utilities 326 Schools and other aducsliansl 326 �'- ' and customer services 327 Other nonresidential buildings 326 Structures other than buildings 329 OMM ADDITIONS, ►fl IYATELY OWNED PUBLICLY OWNED ALTERATIONS, AND rein Numbar Valuation of Number Valuation at CONVERSIONS No. of construcDan of cotutrucfion built iryp Omit cenn buildings - Omiitcants 1 00 IDI lei Idl NI Residential - Cassidy additions of t -� garages and carports in item 438. 434 21 77 27q Nonresidential and nonhouseksepme 437 Additions ofresidential Darages and carports s attached and detached) 438 U6 -'J DIMn -J ULM-,. ma -c nun -r rvwf rcnnr 4> VI Total Exvaluation $3.812.460 PLEASE CONTINUE ON REVERSE SIDE —W �w \ DEMOLITIONS AND PRIVATELY OWNED PUBLICLY OWNED RAZING Of Number of Number of BUILDINGS tim No. Housing Housing BUIldlrlgf BYlldingf units units W (I lei lot lsl Single- family houses lansched and detached) dad go Two - family buildin Bab The". end tow-family buildings dal Five -or more family buildings des All other buildings and structures 1649 INDIVIDUAL PERMITS AUTHORIIING CONSTRUCTION VALUED AT 111500,000 OR MORE Please provide the following information for each permit authorizing construction valued at $500.000 or more entered in sections I through IV. Number of Item Owner - Valuation of No. from Description Name and address of of builder ship Mark fXl construction Hauling Buildings sea owner one Omar cents unna 1 —IV lei Ibl Id Ial lei III IQ) Kind of building . - Vdj- dI'- t- Sr-01['C5.- I 1 IC—_______ [RPrivne $teeLStructure--------------- Site eddrese ZQl -s -_ yaltom Dc_____________ ❑Publk AD 7971K 1100 Holy- 15 So $2 1 Kind of buAding ____ _______________________________ ❑Alvate ___ _______________________________ She add.. - ❑Public 6 KIM of building ____ _______________________________ QPrivne ___ _______________________________ Site sddrefe ____ _____________________________ OP W& f Kind of building ____ _______________________________ ❑Priveee _________________________ she eedoe ----------------------------- ❑Public F Kind of building ____ _______________________________ ❑Prins ___ _______________________________ Slle addreN ❑PYWic s Kirol of building ____ _______________________________ ❑Privne ________________________ $ha a0011N ❑PYWK / Kind of building ____ _______________________________ ❑Riva4 _______________________ SKe addeN ❑ Pubic ___ _______________________________ i KIM of building ____ _______________________________ ❑MVata She addeN ------------------- O^blic i _ ___________________— ---------- — ❑hivste ------------------- ____ She eddnN -------- _ ----- (]NnbXe __ ------------ ____ , Comments Are You swan of any new pornift4owing Q No O YN — Pleale Oba adWfbnMh/ametlon7n pomm nn. )nNblb \IMae Noma of person to contact regarding this report Telephone J amesbee code Num ber Exten sion Me City of Hutchinson Building Official - u roroa c+N 11 sw • CAER COMMITTEE MEETING May 9, 1991 The CAER Committee met on Hay 9, 1991, at 11:30 and was held at the Hutchinson Police Department. The following members were present: Nan Barnes, Dick Desens, George Field, Lisa Grins, Lance Heaton, Dick Higgins, Duane Hoeschen, Steve Madson, and Myron Johnson. Dick Higgins called the meeting to order. Chairman Higgins stated that the revisions were complete and that each member should have received the updates and gone over them. He also stated that at this point he would resign as chairman but would remain on the CAER Committee. A new chairman will need to be chosen at the next meeting. Chairman Higgins stated that the areas that still need to be covered regard the tabbing of the manual, devising a scenario and performing a table top drill using the manual. There were still a few changes /updates that needed to be done to the manual regarding names and addresses. Duane Hoeschen has these listed and will give them to Lisa Grina to make the changes. One area that . needed a revision other than an address was in Annex B which dealt with the communications van that the police department no longer has. The meeting was then adjourned at 1:00. The next meeting will be held on June 12, 1990 at 11:30 at the Hutchinson Police Department. "I r4' ( ; 0 HUTCHINSON AIRPORT 20 MAY 1991 Meeting called to Members present: COMMISSION MEETING order 7:35 PM Dennis Kahl, Dave Skaar, Joe Dooley, Jim Faber, Paul Ackland, John Rodeberg, Doug Meier, Mark Lopac Reviewed letter to John Rodeberd Hudhinson Director of Engineering from Timothy Orthmeyer of TKDA dated May 10, 1991. Ray Strege and Tim Orthmeyer discussed the airport project and reviewed changes with the Commission. discussion of the three paragraphs following number 1 on the first page. Motion by Mark Lopac seconded by Joe Dooley Continue with airport planning with out the use of MALSR or ODALS approach lighting systems. Motion passed Amended Motion by Joe Dooley seconded by Jim Faber Recommend the 750 foot building restriction be adopted for airport. As stated in letter from TKDA, • "We recommend that the City keep its options open concerning an approach lighting system by not delay the critical pavement reconstruction program in the process. Bituminous pavements on the airport are nearing the end of their useful lives and are in the need of major reconstruction. this can be accomplished by adopting a 750 - foot building restriction for all airport planning and design'purposes." Next meeting: 5:00 pm June 10th upstairs city hall proposed agenda 1) review new drawing which will be sent to John Rodeberg 24 May and available for commission members to review at city prior to meeting 2) new access road land availability 3) project schedule review HUTCHINSON COMMUNITY HOSPITAL • REGULAR BOARD OF DIRECTORS MEETING - April 16, 1991 Large Conference Room - 5:15 p.m. Present: Dori Johnson, President; Rich Myers, Vice President; Keith Weber, Secretary; Diane Gilmer, Trustee; Rev. Thor Skeie, Trustee; Marlin Torgerson, Trustee; Dr. Dean Nissen, Chief of Staff Absent: None Others Present: Philip G. Graves, Administrator; Bob Thompson, LifeSpan; Frank Seivert, Director of Finance; Jane Lien, Director of Nursing Services; Linda Ziemer, Personnel Director; Robyn Erickson, Director of Education and Marketing; Jan Conner, Medical Staff /Risk Management Coordinator; Pat Halverson, Director of Mental Health Services; Elaine Schermann, Director of Rehab Services; Jeff Holmquist, Hutchinson Leader; Laurie Hulkonen, Recording Secretary Prior to the start of the meeting, an update on the construction project was presented by Peter Worthington of M.A. Mortenson. The monthly construction report was distributed to the group, told the group major activities for the coming month included completion of framing and sheetrock in the hospital addition. Wallcovering and painting at the Medical Center was completed last month. Installation of casework ceilings, hardware, lights, etc., is ongoing. All the coordinators' desks are complete, but mechanical and electrical and roofing are not yet done. Activities coming in the next month include punch work at the Medical Center, Pharmacy, Central Supply and birthing rooms. Start -up of the HVAC system at the medical center will be accomplished; OR Number 3 will be completed, as will curbs, sidewalk and paving. Torgerson asked if the contractors could do anything to help the City with resurfacing of Century Avenue. Worthington relayed that the work will not just be resurfacing; the entire structure must be redone because of the spring running under the road. He stated he's talked with Gene Rodeberg on solutions to this and asked that work not commence until the majority of the heavy machinery work is completed. A gain of $133,688 was reported, as the project is 60% completed and the budget remains in good shape. Weber expressed appreciation for the construction manager's expertise in maintaining the project schedule while keeping costs down and commended Worthington for the excellent work. The recent fire was briefly discussed. Worthington relayed a spot weld caused the filter in the ductwork to smolder and smoke to be circulated. He described repairs, cleaning and testing yet to be done. It was thought the cost will be covered by the builder's risk insurance policy. Worthington stated this was a freak accident, the first time in 30 years that it's • happened as this technique is used all the time without difficulty. The board thanked him for his report, and he, Lehman and Monster left the meeting. 4�4 (4 t1) Regular Board of Directors Meeting - April 16, 1991 Page Two The meeting was called to order at 6:30 p.m. by President Johnson, who welcomed Bob Thompson to the meeting as the LifeSpan representative. Johnson also thanked Myers for leading the board meetings for the past months while she was out of town. Minutes of Past Meetings The minutes of the March board meeting were presented. Following discussion: Motion was made by Gilmer, seconded by Myers, to accept the minutes of the March 19, 1991, regular meeting of the board of directors as represented. All were in favor. Motion carried. Medical Staff Meeting Minutes Nissen presented the minutes of the April meetings of the Medical Staff. Blood utilization report, nosocomial infections, and ICU code blues were reviewed. It was noted that several committees did not meet during the month due to physicians' vacations. No unusual comments were made. Old Business A. Project Update The update was provided prior to the meeting, as noted above. New Business A. Medical Staff Applications The board reviewed recommendations received from the Executive Committee of the Medical Staff to grant privileges to E.R. physicians, a physician's assistant and the speech therapist. Following discussion: Motion was made by Myers, seconded by Weber, to grant privileges, as requested, to the following practitioners: E.R. Privileges Drs. Lance Proctor, Lyle Munneke, Michael McNevin, Michael Husak, Dion Pastones, Michael Vener, Mike Towey and Rick Redalen. Allied Health Staff Eugene Whitbeck, Physician's Assistant, and Marcia Gundlach, Speech Therapist. All were in favor. Motion carried. B. First Ouarter Risk Management Report Jan Conner, Risk Manager, presented the quarterly quality of care index to the group. Nosocomial infections, transfusion reaction, patient falls, variances, X -ray retakes, medicare mortality rate, and delinquent records were reviewed. A comparative of the third /fourth quarter 1990 report and the first quarter 1991 report was shown. Improvement was seen in all areas with the exception of falls and the Medicare mortality rate, which were thought to be higher due to increased number of patients seen. The risk management quarterly report was then presented. Claims pending are zero. Claims paid (missing dentures) totalled $1,055. Patient complaints were reviewed; of 22 received, 20 were resolved, and Regular Board of Directors Meeting - April 16, 1991 Page Three New Business (continued) (B.) two were pending. Outpatient admissions and visits, mental health numbers of events per 100 patient days, and comparative data were shown. The plant and safety quarterly report was next presented. Report of contaminated waste disposal, walk- arounds, tornado drill participation, and a review of staff response to the recent fire were discussed. The construction area egress, E.R. access lock, and daily sidewalk checks were also discussed. Conner also discussed progress toward complying with JCAHO standards on credentialling. Appropriate revisions were made in the Medical Staff bylaws, procedures and forms, and 100% compliance was achieved. Conclusion: All indicators were well within the thresholds established. Recommendation: The board accepted the report as presented. Action: No further action on the findings were required. Following discussion: Motion was made by Skeie, seconded by Myers, to accept the Quarterly Risk Management, Quality of Care Index and Plant and Safety reports as presented. All were in favor. Motion carried. The group thanked Conner for the report, and she then left the meeting. C. First Ouarter Institutional Objective Status Report Graves presented the first quarter institutional objective status report. No unusual comments were made. Following discussion: Motion was made by Weber, seconded by Gilmer, to accept the report as presented. All were in favor. Motion carried. D. X -Ray Eauioment Purchases A rationale for the purchase of X -ray equipment recently re -bid was distributed and reviewed. The board was reminded that the first bids for the radiographic and radiographic/ linear tomographic systems were rejected, and new bids were sought using revised specifications. Recommendation was made by Radiology staff, after extensive research, reference checks and site visits, to purchase the Philips equipment; although not the lowest bidder, they were the only bidder in 100% compliance with the specifications. In addition to the equipment bid, request was received by the board for purchase of an optional • conversion kit to allow the equipment to be moved laterally. Funding for both the equipment and optional conversion kit exceeded the budgeted amount for the radiographic systems; however, it was suggested that the excess funds needed be taken from the savings realized when the CT equipment was recently bid and purchased. m) Regular Board of Directors Meeting - April 16, 1991 Page Four New Business (continued) (D.) Following discussion: Motion was made by Weber, seconded by Torgerson, to recommend to the City Council approval of the Philips bids for radiographic and radiographic /linear tomographic systems and accompanying conversion kit in the amount of $255,408. All were in favor. Motion carried. E. Protect Equipment and Furnishing Budget Comprehensive lists of project - related equipment and furnishings were distributed to the board and reviewed. Graves explained that many hours had been spent on specifications and pricing for these items. Questions were asked about the relatively high cost of some pieces of equipment, and comment was made that regulations demanded some equipment comply with special fire and other safety requirements, which contributed to the cost. Following discussion: Motion was made by Skeie, seconded by Gilmer, to recommend to the City Council acceptance of proposals on both equipment and furniture budgets as presented. All were in favor. Motion carried. Organizational Performance Evaluation Process Linda Ziemer, HCH Personnel Director, presented the annual report on evaluations made to determine competency of non - credentialled staff, in accordance with JCAHO requirements. Also discussed were actions taken with the two employees who received unacceptable ratings on their evaluations. Following discussion: Motion was made by Weber, seconded by Myers, to accept the report. All were in favor. Motion carried. The group thanked Ziemer for her presentation, and she left the meeting. G. Operating Room Eouioment Purchase Seivert explained plans to purchase lights, sterilizer, OR table, warmer, etc., for the Operating Room to the board. Individually, the items were $157,366; however, by taking advantage of YHA group purchasing, the cost was reduced to $105,353.35. It was noted that if HCH buys from YHA, they will track the number of dollars we spend, and we may be eligible for a rebate according to the amount of purchase (a co -op approach). Seivert relayed that this request was already approved by the board as part of the project equipment budget, and that he brought the information to their attention as information only. H. LifeSpan Annual Meeting The group was reminded of the LifeSpan annual • meeting to take place on April 24. A request was made for a map showing directions to the Interlachen Country Club, site of the meeting. NA Regular Board of Directors Meeting - April 16, 1991 Page Five New Business (continued) I. Other 1. Burns Manor Mercer Those present briefly discussed the Burns Manor merger, which is on target for July 1 but still needs final approval from the City Council. Farewell to Weber Board members expressed appreciation to Keith Weber, who is transferring to a 3M post out of the country, for his time spent with the board. Weber thanked the board for the opportunity to serve, stating he enjoyed things at HCH and will truly miss the hospital board activities. He shared his discomfort at having a farewell dinner because of the short time he was on the board, and thus none was planned. Torgerson presented Weber with a plaque from the City in appreciation for his contribution to the board. 0. Accounts Payable The accounts payable for the month of March, 1991, were presented for approval. Following discussion: Motion was made by Skeie, seconded by Myers, to approve for payment the attached listing of accounts payable and cash disbursements in the amount of $1,171,334.96. All were in favor. Motion carried. Financial Statements The financial statements were presented. Statistics for March showed a 9.2% decrease in admissions from March of 1990 and an increase in census days of 8.7 %, thus increasing average length of stay from 4.4 to 5.0 for the same period. Occupancy was 46.9 %, up from 43.1% in 1990. The majority of service areas showed increased utilization when compared to the same period in 1990. The financial statements for the first quarter of 1991 showed patient revenues and discounts coming in slightly below budget. Operating expenses were well managed and were lower than budgeted. Net income for the three month period was $179,696 and was 27.1% over budget. Adjournment Motion was made by Torgerson to adjourn the meeting. The meeting was then adjourned by President Johnson at 8:30 p.m. Respectfully submitted, Laurie Hulkonen Recording Secretary LH Keith Weber Secretary r 'r) HUTCHINSON COMMUNITY HOSPITAL BYLAWS TASK FORCE MEETING - May 13, 1991 Small Conference Room - 7:00 a.m. Present: Dori Johnson, Hospital Board President; Jim Mills, Burns Manor Board President; Don Erickson, Alderman /Burns Manor Representative; Marlin Torgerson, Alderman /Hospital Representative; Paul Ackland, Mayor; Barry Anderson, City Attorney; Robert Koepcke, Burns Manor Administrator; Phil Graves, Hospital Administrator; Laurie Hulkonen, Recording Secretary Prior to the meeting, the group briefly discussed the LifeSpan organization and the possibility of a future merger between LifeSpan and Health One. Barry Anderson opened the meeting by noting a quorum of City Council members was present, by design, because a number of Council members have an interest in this merger. He stated the purpose of the meeting was not to take action but to obtain input as he is in the process of rewriting bylaws and ordinances to govern the merged hospital and nursing home facility. It was confirmed that the Hutchinson Leader and KDUZ Radio media were notified but were not in attendance; however, minutes will be made available to them. A. Reference in City Charter Anderson stated that the City Charter will be reviewed, and reference to the new entity will need to be made. He noted there is no specific language in the charter now (according to . 1987 revisions), and one MN League of Cities' representative recommended some reference to the health care facilities in the charter regarding their authority under the ordinance. B. Ordinance Changes A few suggestions for ordinance changes had been given prior to the meeting, including: 1. Frank Seivert, the hospital's Director of Finance, would like to streamline the bill - paying process. 2. An increase in spending limits, as both facilities are now limited to $15,000 per expenditure. 3. In the hospital ordinance, it was noted the disbursement of funds paragraph is cumbersome and incorrect as the President does not sign disbursements. 4. The hospital's ordinance included the incorrect date beginning the fiscal year. That date should be January 1, not April 1. Anderson asked those present what spending limits they would recommend, as Seivert did not have a recommendation in this area. General agreement was that the $15,000 amount was too low. Anderson confirmed that no exception would be made to the State bidding laws. Torgerson stated he is comfortable with an increase because the facility's Council representative would discuss this with the board at the time the capital expenditure is requested, and minutes are certified to the Council following each meeting. It was acknowledged that the City Charter (page 10) reference to this point is already in conflict with the Utilities Commission's current practice and should be changed to reflect that. Graves asked if an increase in the spending limit to $50,000 would be appropriate. Ackland relayed he didn't believe that was 9 Bylaws Task Force Meeting - 5/13/91 Page Two (B.) necessary, since the hospital actually appeared before the Council only 6 -8 times per year. Graves then suggested the Council approve the facility's budget and approve purchases in one step rather than administrators needing to appear before the Council with each expenditure request. Anderson noted the City Council would still need to approve bid letting, etc. Erickson suggested moving the limit to $25,000, and group consensus was in agreement with this. Board Composition Board composition was next discussed, and it was acknowledged that the LifeSpan affiliation may have an affect on this. Both facilities now have seven - member boards. Mills stated the Burns Manor board had discussed this earlier and expressed the feeling that nothing in excess of nine members would be workable. Torgerson stated his experience had proved that smaller boards have better attendance and are more efficient. Caution was given that cutting representatives of the nursing home board may give the impression of cutting their representation in the decision - making process. Ackland suggested a nine - member board, and this was discussed at length. Consensus was that the new board should consist of nine members, including seven elected members, the Chief of Medical Staff and the City Council representative. . Residency requirements were discussed as nursing home board members now need to be residents of the City, while only a majority of elected hospital board members must be. It was noted that election procedures for appointing directors has been followed according to LifeSpan requirements, necessitating those board members appointed by the Mayor to be elected by the LifeSpan Board as final approval. The group discussed representation from area communities on the hospital and nursing home board. It was noted that 50% of hospital business comes from the city of Hutchinson and 50% from outside, and the group acknowledged there may be marketing reasons to solicit members from other towns in the area. Other reasons for area representation could be that people who work in Hutchinson or use the hospital or nursing home may have contributions to make that would benefit the board, even though they didn't live here. Johnson relayed that the HCH Foundation has Carolyn Holje of Dassel and Dorothy Zavoral of Silver Lake on their board, and they recently added someone from Buffalo Lake area. She emphasized that HCH and the nursing home serve an area, not just the community of Hutchinson. Consensus was to word the ordinance to say that a majority of the elected directors shall be qualified voters of the city of Hutchinson, allowing up to three members to be non - residents. D. Restrictions on Burns Manor Property A question was raised about restrictions placed on Burns Manor property through the original grant from Dr. Burns. The group acknowledged no success in finding Burns Manor bylaws and discussed the accompanying difficulty in knowing what restrictions were placed on the original grant. Koepcke offered to obtain newspaper articles from nursing home board member Elaine Black 11) Bylaws Task Force Meeting - 5/13/91 Page Three (D.) from that period of time, which she has shared with him in the past, to look into what documentation is available. Those present agreed upon the need to research whatever records are available to prevent missteps in the merger process. E. Length of Appointments Anderson asked the group if five -year terms, as are current hospital board appointments, would be workable. It was acknowledged that some people feel five years is quite long. Four -year terms were then suggested. Anderson asked if all City boards should go to four years or if the hospital and nursing home board should be at odds with the rest of the boards. Koepcke had no objection, and Graves relayed that his only concern was the length of time it takes to orient a new trustee to the hospital business. The group agreed that if people have been involved in other City organizations, orientation doesn't take quite as long as for someone without prior experience on City boards. The Mayor and Council were credited with making an effort over the past years to appoint people who are interested and willing to work on these boards. A nine - member board would usually have no.more than two new members each year (up to four new members on years when new Chief of Medical Staff and new City Council representative are appointed), leaving five who have had more than one years' experience. . Comment was made that transfers have been the most disruptive for the hospital board, particularly relating to 3M employees. Graves stated that while 3M representatives have historically not stayed their full terms, they have brought good business knowledge and HCH has greatly benefited from having them on the board. It was noted that the hospital is now operating as a six - member board. Ackland felt he could reduce the number of directors from both facilities without hurting anyone's feelings. Caution was given that this may create a political problem that may be more difficult to handle than any administrative problem. Consensus was that terms be staggered so a specified number of people would retire from the board each year, which will solve many concerns of those who might have already served several years. Copies of current appointment terms were provided by Erickson. F. Foundation and Memorial Fund Concern was expressed over funds and memorials given to Burns Manor, and Anderson told the group that the original intent of the gifts must be followed regardless of the merger. Johnson and Koepcke estimated assets of each group being approximately $60,000, and the organizational structure of both groups was discussed. Appreciation for the HCH Auxiliary's work in funding the HCHF endowment fund was expressed by Anderson. Graves relayed there had been some discussion at the HCH Foundation level about the two groups competing for money. Other health care organizations in the area were discussed, and suggestion was made that Koepcke check with Harold Juul about the existence of a previous Hutchinson Health Care Association (or similarly - titled group) that was Bylaws Task Force Meeting - 5/13/91 • Page Four (F.) in existence in the early 60's and may still have funds somewhere. Koepcke stated his feelings that the Burns Manor monies should be kept separate from City funds, where they are now kept. Graves felt, too, that Hutchinson has much competition for funds in this community, and it would be easier to consolidate the funds for the healthcare of the community /area at large. G. Name for Merged Facility Graves spoke of the opinion recently expressed to him that Burns Manor must keep its separate identity. Koepcke relayed his feeling that HCH and Burns Manor would both be subsidiaries of one group; however, Graves stated that names and titles are very important but wanted both groups to be one unit, rather than separate subsidiaries. Johnson questioned what would happen within the community if either name was changed, stating there might be a lot of resentment if the nursing home lost its identity as Burns Manor. Anderson stated he would call the ordinance "Section 2.58. The Hospital and Nursing Home Board." The group agreed that the merged facilities need to have one name, and the question was asked as to how to arrive at the name, either by throwing it out to the community in a contest or bringing in a professional. Graves asked board representatives to touch base with other members of their boards to find what everyone wishes. • Anderson will draft the ordinance so the Council can meet and act on it at their May 28 meeting. He will send out a copy of the draft to all board members and ask them to get back to him if there are questions. He will talk with John Holten of Faegre & Benson about drafting a resolution for LifeSpan's consideration, as well. The group agreed to meet on Monday, May 20, at 7:00 a.m., in the Small Conference Room of the hospital. A draft will be mailed to board members on Friday for their weekend review before the meeting on Monday. There being no further business, the meeting was adjourned at 8:30 a.m. Respectfully submitted, Laurie Hulkonen Recording Secretary LH C9� • HUTCHINSON HOSPITAL Income Statement for Periods Ended April 30, 1991 and 1990 YTD ANALYSIS REVENUE i EXPENSE ................. TOTAL REVENUE Discounts MET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Ntme Contracts i Repairs Food, Drugs i Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) MET INCOME (LOSS) REVENUE i EXPENSE ................. TOTAL REVENUE Discounts ............ ............ ..................... 296,791 5.30% 243,411 4. "Z 53,80 21.93% YTO ACTUAL TO SUDGET 8.521; 1.54% YTO Arp 91 %of YTO Apr 91 %ef Increase Pei cm t Actual ..........................•_••-•__•_---•__.....--_-......."--- Total Wdget Total (Decrease) Variance 5,603,699 100.00% 5,478,932 100.00Z 124,767 2.282 (1,089,039) ------------ - 19.43% (1,066,396) - 19.46% (22,6") 2.12% 4,514,660 ............ 80.57% ------ ""•" ----- 4,412,536 - 80.542 --------------- 102,123 --- - -- 2.31% 2,134,804 38.10% - - - -- 2,118,687 38.67% --------------- 16,117 - - - - -- 0.76% 421,987 7.53% 470,467 3.59% (48,480) - 10.30% 186,892 3.34% 160,704 2.93% 26,188 16.30% 299,934 5.35% 322,157 S.86Z (22,223) -6.90% 143,669 2.56% 167,131 3.05% (23,462) - 14.04% 695,261 12.41% 630,821 11.51% " "0 10.22% 212,631 3.792 188,112 3.43% 24,519 13.032 155,754 2.78% 159,145 2.90% (3,392) -2.13% 51,261 ............ 0.91% ------------ 49,573 0.90% --------------- 1,688 3.41% - - - - -- 4,302,193 •- ---- - - ---- 76.77% 4,266,797 77.88% 35,396 0.83% 212,466 -- 3.792 ---- -- - --- 145,739 --------------- 2.66% 66,727 -- ---- 45.79% 84,324 1.50% 97,672 1.78% (13,348) - 13.67% ............ ............ ..................... 296,791 5.30% 243,411 4. "Z 53,80 21.93% MET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Ntnce Contracts i Repairs Food, Drugs i Supplies Other Expenses Depreciation Interest Total Operating Expans e • OPERATING MARGIN TOTAL OINK REVENE (EXPENSE) NET INCOME (LOSS) 212,466 3.79% 195.785 34,324 1.90% 71.700 ------------ ............ 296,791 5.30% 267,435 ii.tiiiii.. li®Yiiit ..................... 4.20% YTO ACTUAL TO ACTUAL 8.521; 1.54% YTO Apr 91 %of TIM Apr 90 Sof increase Percent Actual ............................... Total Actual Total (Decrease) Varie ce 5,603,699 100.00% ............................... 4,660,457 100.00% 943,242 20.24% (1,059,039) ........... - 19.43% ............ (788,988) -16.93% (300,051) 38.03% 4,514,660 ........... 80.57% ------ 3,871,469 - - - - -- --------------- 83.07% ..................... 643,191 - - - - -- 16.61% 2.134,1104 38.10% 1,814,571 38.94% 320,233 17.65% 421,987 7.53% 451,153 9.682 (29,166) -6."% 186,892 3.3411 153.955 3.302 32,937 7'.3c_ 299.934 5.35% 218.130 4.68% 81,80. 37.50'; 143,669 2.56% 1",600 3.10% (931) •0.6.'- 6",261 12.41% 577,979 12.0% 111,282 20.2 1 ;' .. 212,631 3.79% 162,477 3.492 50,154 S0.9 15S.754 2.78% 139,113 2.98% 16 11.96• 51,261 0.912 13,706 0.29% 37.555 274.0'_ ........... 4,302,193 ............ 76.77% 3.675.684 ..................... 78.87% 626,509 17.042 MET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Ntnce Contracts i Repairs Food, Drugs i Supplies Other Expenses Depreciation Interest Total Operating Expans e • OPERATING MARGIN TOTAL OINK REVENE (EXPENSE) NET INCOME (LOSS) 212,466 3.79% 195.785 34,324 1.90% 71.700 ------------ ............ 296,791 5.30% 267,435 ii.tiiiii.. li®Yiiit ..................... 4.20% 16,681 8.521; 1.54% 12,624 17.61% 5.74% -- 29,306 10.96% HUTCHINSON HOSPITAL • �.. Income Statement for Months Ended April 30, 1991 and 1990 MOMTHLT ANALYSIS CLAIRENT MONTH - ACTUAL TO BUDGET Apr 91 %of Apr 91 %of Increase Percent REVENUE i EXPENSE Actual Total Budget Total (Decrease) Variance ----------------- .....................................................""------ TOTAL REVENUE 1,476,727 100.00% 1,375,791 100.00% 100,936 7.34% Discounts (279,526) - 18.93% (235,184) - 17.09% ( ",343) --------------------- 18.85% ............ MET OPERATING REVENUE 1,197,201 ............ 81.07% 1,140,607 82.91% 56,594 4.96% OPERATING EXPENSES: ............ ••.•.......• •••........•••.•..••• Salaries 536,397 36.32% 529,213 38.47% 7,184 1.36% Benefits 109,101 7.39% 117,543 8.54% (8. "2) -7.18% Professional Fees 50,363 3.41% 35,485 2.58% 14,878 41.93% Medial Fees 68,867 4.66% 82,593 6.00% (13,726) - 16.62% Utilities, Mtnce Contracts i Repairs 31,666 2.14% 41,157 2.99% (9,491) - 23.06% Food, Drugs i Supplies 192,"5 13.03% 159,158 11.57% 33,287 20.91% Other Expenses 68,567 4.64% 45,804 3.33% 22,763 49.70% Depreciation 39,091 2.65% 39,789 2.89% (698) -1.75% Interest 12,967 0.88% 12,276 0.89% 711 .................... 5.79% . ............ Total Operating Expense ------------ 1,109.484 ------------ 75.13% ---- 1,063,018 -------- 77.27% 46,466 ..................... 4.37% OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) 87,717 14,591 5.94% 0.995 77,589 24,418 5.64% 1.77% 10,128 (9,827) 13.05% - 40.24% • ` ..................... ............ NET INCOME (LOSS) ...m.am 102,309 ------ 6.93% .ma.mv - - - - -- 102,007 7.41% 301 0.30% mmo.mmay.c CURRENT MONTH - ACTUAL TO ACTUAL Apr 91 %of Apr 90 %of Increase Percent REVENUE i EXPENSE Actual Total Actual Total (Decrease) Variance ................. ................................ TOTAL REVENUE 1,476,727 100.00% ............................... 1,123,729 100.00% 352,998 31.41% Discounts (279,526) - 18.93% (234,222) -20.84% (45,304) 19.34% ............ MET OPERATING REVENUE 1,197,201 ------ 81.07X - - - - -- 889,507 ..................... 79.16% 307,694 34.59% OPERATING EXPENSES: ............ ............ ..................... Salaries $36,397 36.32% "7,677 39.84% 88,720 19.82% Benefits 109,101 7.391, 115,548 10.28% (6, "7) -5.58% Professional Fee- 50,363 3.411, 41,071 3.65% 9,292 22.6x% Medial Fen 68,867 4.66% 53,055 4.72% 15,812 29.80% Utilities, Mtnce Contracts i Repairs 31,666 2.14% 35,630 3.17% (3,964) - 11.13% Food, Drugs i Supplies 192,"5 13.03% 128,701 11.45% 63,7" 49.531 Other Expenses 68,567 4.64% 36,467 3.25% 32,100 88.02 Depreciation 39,091 2.652 29.907 2.66% 9,184 30.71: Interest 12,997 0.88% 3,292 0.29% ..................... 9,695 294.50% ............ Total Operating Expanse 1,109,484 ............ 75.13% 891,348 79.32% 218,136 24.47 ............ OPERATING MARGIN 87,717 ............ 5.94% (1,841) . 0 ....................` . 16% 09,558 - 4864.66.. • TOTAL OTHER REVENUE (EXPENSE) 14,591 0.99% 15,261 1.3" ....... 0670) ........ -4.39% ...... ------------ MET INCOME (LOSS) 102,309 ............ 6.932 13,420 1.19% 88,889 662.36% smmvo .... ..... ..................... • • a 30, 1991 Dear Gary Plot2, We, Mike & Carol Van Ort and George & Nancy Gewerth are currently experiencing sewage and drain field problems. These problems have gotten steadily worse. At the present time even u sing the bathro creates backup problems. We have contacted and met with John Rodeberg, the city engineer, in regard to hooking up to city sewer. John's suggestion was to run the line from California St, thru the vacant lot at the northwest end of the street, to the nortwest corner of lot 10 of Johnson's Court following the north line thru to This would be all the furffier the line needs to go. At this point " we" would pick up the cost to our individual residences. We petition the city to pick up all off plat costs. Because of our current emergency situations, we need to have this matter handled expe ien y. T h a nk You For For Your Time. U AA4jL-( rtirc. Q� Mlke and Carol Van Ort 93C Ludtke Lane 587 -6951 29; () � ,A �cy Gewerth 955 Ludtke Lane 587 -3598 CC John Rodeberg - .."J a S 6'' hyAY 19S i �' BY- -- 1�- � 40 M E M O DATE: June 6, 1991 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Ludtke Lane Sanitary Sever Sanitary sever vas proposed to be constructed in Ludtke Lane in 1988 and in 1990, but was rejected both times. Attached is a letter from two residents requesting service due to septic system failure. They are requesting that only the line from California Street to MH 3 (see attached drawing) be constructed now. • They also are requesting that the City pickup the costs to extend the line to ME 2 at the edge of the plat. The City has provided access to existing platted properties (i.e. Delaware St.) in the past and must decide if this is to be formal policy. Parcel 0080 reconstructed his septic system last year after the project was turned down. He should be credited for money spent on system repair. We recommend constructing the entire system at this time to provide service to all areas of potential septic system failure. We also recommend the following: - Delete service to parcel 0010 (unbuildable) and shorten line. - Credit parcel 0080 for septic system repair. - Have City pickup "OFF PLAT" costs ( ;8,000 - #10,000). - Assess the remainder on a per /parcel basis $43,000 approximate cost less $9,000 city, or $34,000 assessable cost $34,000/8 parcels - ;4,250 /parcel. John P. Rodeberg Director of Engineering JPR /pv City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled payer - - Police Department 10 Franklin Street South (612) 587 -2242 4 -AI LUDTKE LANE t ' CONSTRUCTION OF SANITARY SEWER i APPURTANCES ROJE O. 90-24/LIITTING NO, 14/ASSNSSMENT 0 O 6 • C , o� i z Ioo�G °��c a c.D J J 3^-NS e 5 2 C �, i� U � t e s o0t0 7 03o' 17 - 6 4 �3 n � JO N "S 0 r 18 cor0 �c 1 r e= C;t Z N D ~ N I+t 1990 PROPOSED CONSTRUCTION (California St to Hanhole 3) CONSTRUCTION COST S16,498.30 EXPENSES 3.133.07 PAOJEC! C08T $19,631.37 PROPOSED ASSESSMENT RATES �I 9].�S Da6e0 VIl CrV �CCb oo-c�. aucauu cuv __ _ —_ - service to all lots Lots served under 1990 Project $26.24 /Frost Foot Lots to be served in the future (Sanitary Sewer Access Cost) $10.39 /Front Foot f I i 1 330 MINUTES �� ' Yo �� IN�O • .REGULAR MEETING - HUTCHINSON CITY COUNCIL JQ TUESDAY, SEPTEMBER 11, 1990 1. The meeting was called to order at 8:00 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. INVOCATION The invocation was given by the Reverend Bart Fletcher. 3. MINUTES The minutes of the regular meeting of August 28, 1990, special meeting of August 24, 1990 and bid opening of September 4, 1990 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. BUILDING OFFICIAL'S REPORT - AUGUST 1990 2. AIRPORT COMMISSION MINUTES - AUGUST 27, 1990 3. NURSING HOME BOARD MINUTES - JULY 26, 1990 (b) APPOINTMENTS: 1. AIRPORT COMMISSION - JOE DOOLEY & JIM FABER 2. UTILITIES COMMISSION - TED BEATTY The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to order the report and minutes filed and ratify the appointments. 5. PUBLIC HEARING 00 P. (a) PR NT PROJECT NO. 90 -24, LETTING NO. 14 Ma. Ackland called the public hearing to'order at 8:0 P.M. and read Publication No. 4153. • Engineer Rodebera stated the proiect was' - initiated from 331 CITY COUNCIL MINUTES - SEPTEMBER 11, 1990 Engineer Rodeberg stated this was a difficult project, and it would not necessarily be a cheaper price to bid it with a larger project. It must go between lots, between homes and along the highway. Also, many manholes are in- volved. He stated that the difficulty of the project and the inefficiency of the plat make it unlikely the cost will ever be much cheaper. Engineering had looked at the serving area from the south, if it were developed, but since there would be rear lot lines in the adjoining plat, no cost savings are foreseen. Perhaps in the future the cost would be cheaper, but there was no guarantee. Since the county road will be surfaced in 1991 or 1992, he did not think there would be a cost savings to run the water line out at this time, and it is already available to Ludtke Lane. Mr. George Gewerth, 955 Ludtke Lane, commented he owned lots 9 and 10. He stated that when property owners on California Street run their sump pumps, the water runs down onto his lot. There is now a swamp over the top of his drain field which is causing his problems. • Engineer Rodeberg reported a storm sewer for the area was discussed at one time. He stated that the drainage prob- lems along California Street have been a concern, and the . change in-grade on California Street has affected the drainage on his lot. concerns of ro ert owners on Ludtke Lane. The assess - men were ase on t e 1988 pro ect proposed for the area, with all costs assessed to the property owners at $26.24 per front foot for lots to be served immediately (Gewerth and Gilbertson) and $10.95 per front foot for the remainder of the lots as a sanitary sewer access O charge. When the project was completed in the future, the lots currently proposed to be assessed only an ac- cess charge would pay for the remainder of the project. Mr. Richard Krueger, 935 Ludtke Lane, asked if the m assessment could be deferred until a later time when he wanted to be hooked up for service. He inquired if this Q was the cheapest way to the area. At a previous meeting, they were told it might be cheaper if the work was bid with a larger project and done at the same time as the development of the property in back. Mr. Krueger felt it was a high cost to go across two lots in order to reach his property. He questioned the reason for go- ing at an angle and what would happen when the City water came in. Engineer Rodeberg stated this was a difficult project, and it would not necessarily be a cheaper price to bid it with a larger project. It must go between lots, between homes and along the highway. Also, many manholes are in- volved. He stated that the difficulty of the project and the inefficiency of the plat make it unlikely the cost will ever be much cheaper. Engineering had looked at the serving area from the south, if it were developed, but since there would be rear lot lines in the adjoining plat, no cost savings are foreseen. Perhaps in the future the cost would be cheaper, but there was no guarantee. Since the county road will be surfaced in 1991 or 1992, he did not think there would be a cost savings to run the water line out at this time, and it is already available to Ludtke Lane. Mr. George Gewerth, 955 Ludtke Lane, commented he owned lots 9 and 10. He stated that when property owners on California Street run their sump pumps, the water runs down onto his lot. There is now a swamp over the top of his drain field which is causing his problems. • Engineer Rodeberg reported a storm sewer for the area was discussed at one time. He stated that the drainage prob- lems along California Street have been a concern, and the . change in-grade on California Street has affected the drainage on his lot. 332 CITY COUNCIL MINUTES - SEPTEMBER 11, 1990 Ms. Carol Vanort, 930 Ludtke Lane, stated they have the center lot. She suggested that if the other residents would run their sump pump right to the street instead of to the back yard, it would reduce some of the problems. Ms. Vanort also wondered why the high cost for only 100 feet. Engineer Rodeberg stated it was almost 400 feet to Ludtke Lane and involved three manholes. The cost for manholes alone was $5,000 - $8,000, and a connection in the middle of California Street was required. This was not an easy project. George Gewerth inquired what would happen if the resi- dents decided to wait 10 to 20 years for the improve- ment and take their chances. He also wondered what would happen if the majority of the residents objected to the project. Engineer Rodeberg stated he would be reluctant to wait too long to do the project. However, he wasn't trying to force the project on anyone, and there were a couple of options. He suggested a six inch tile might handle the runoff water problem on his lot. Mr. Danny Schrader, 910 Golf Course Road, reported he owned lots 17 and 18. One lot is his garage, but it is being assessed for the project. Mr. Schrader commented he wasn't having any problem with the sewer system. He inquired why the residents weren't told about it sooner if there was a problem. He felt the present system was fine and saw no reason to tamper with something that was working good. Engineer Rodeberg responded that his lot was hit hard with assessments because of its shape, but the subdi- vision agreement was based on a per lot cost, whether or not a home was on the lot. Since the current parcels are made of various portions of the original lots, an adjust- ed front foot basis was utilized. The assessments to this lot are high though, and they may require review. Mr. Danny Schrader inquired if the City had taken bids for the project. He asked if the City itself couldn't do the work at a lower cost. • Engineer Rodeberg stated that Juul Contracting was the most reasonable contractor the City found who would do the work. In fact, Juul Contracting was usually hired by the City since they have the proper equipment. He also: 333 i CITY COUNCIL MINUTES - SEPTEMBER 11, 1990 • noted that since there is only one person who needs the project right now, and no one else wants the project, the City will try to work with the people with immediate problems to address the situation. m Q Ms. Carol Vanort questioned how much the total cost would be if the sewer assessment was $19,000, with each prop- erty owner assessed for it. Engineer Rodeberg reported the entire project would cost $65,000. The $19,000 cost was for the section -of the project from California Street to Ludtke Lane only, in- volving three manholes. The remainder of the project was estimated to cost $16 per front foot additional cost to bring it to each of the other homes in the project area. Mr. Don Gilbertson, 950 Ludtke Lane, commented the City had denied him a building permit. He could have re- solved the septic tank problem. He suggested an alterna- tive would have been to give him the permit in the first place this spring. Engineer Rodeberg stated the reason for denial of Gil - bertson's building permit was based on MPCA regulations requiring homes in the City limits to hook up to munici- pal utilities if they were feasibly available. Only the Council could decide if serving the area was unfeasible. Since this project appeared to be financially unfeasible, he assumed the project could be rejected. Alderman Mlinar inquired about the age of the drain fields. Mr. Richard Krueger thought that 25 years was probably the oldest drain field. Following a discussion of tile lines, Alderman Erickson moved to close the hearing at 8:35 P.M. Motion seconded by Alderman Torgerson and unanimously carried. The motion was made by Alderman $rickson, seconded by Alderman Torgerson and unanimously carried, to reject Project No. 90 -24, Letting No. 14, and Assessment Roll No. 263 and waive reading and adopt Resolution No. 9329. Alderman Torgerson moved to grant DonaldlGilbertson a building permit to fix the drain field on his property and make it operative. Motion seconded, by Alderman • Erickson and unanimously carded. r. TO: Mayor and Council FROM: Steve Madson, Chief of Policy`` " DATE: June 6, 1991 RE: County Club Terrace Evacuation Plan For your information, I am in receipt of a letter dated June 3, 1991, wherein the Hutchinson Public Schools has rescinded their participation in providing the high school as an emergency evacuation point during severe weather. I have attached a copy of the letter and submit same for informational purposes. I believe that the content of this letter should be discussed as it relates directly to the emergency evacuation plan approved by the council. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. . /lkg 91 -01 -0005 • 4 -e. l J • 11K H U T C H I P U B L I C S June 3, 1991 Mr. and Mrs. Hallahan Hutch, Inc. P.O. Box 5 Country Club Terrace Trailer Court Hutchinson, MN 55350 RE: Emergency Evacuation Dear Mr. and Mrs. Hallahan: N S O N C h O C L S It recently came to our attention that our letter of December 5, 1990, which the district used to open preliminary discussions about the use of our high school as an emergency shelter, instead has been adopted as a for- mal evacuation plan by the City of Hutchinson. It also became apparent that you believed the school district would be willing to have our school personnel open the high school under imminent threat of severe weather when you called Scott Douglas at his home on a Sunday night and asked him to leave his family and to go the high school "when the siren blew" to open the building. Since that time, we have had extensive conversations with school personnel, administrative personnel and our insurance carrier and have assessed our potential liability exposure both for your residents, should they be injured on our property, and for our employees who could be injured while attempting to open our site under threatening conditions. The district is not willing to continue to provide our high school as a site for emergency evacuation because of this liability exposure. The district will not require our off -duty personnel to leave their homes under storm warning conditions to open a building. `--c . grpcvCENT SC:'CCL 123 wPCw NegN •pv.FcC'A 55f.n GISTRICT AC6n NISTRATICNJO GLEN STREET NCRTR 161215623660 NUTC,6NSON TECHNICAL COLLEGE 2 CENTVRV AVENIr .6'21501 -3] -2- We may be willing to make the high school available to your residents when the building is already open, i.e., during regular working hours, Monday through Friday. In any event, the district will not be a part of any agreement with Hutch, Inc. until such time as there is a written agreement signed by both parties, which fully details the responsibilities of each. If you Ptill wish to discuss use of our high school during regular working hours, please call me to set up an appointment to discuss the conditions of the agreement. In the meantime, the school district is immediately withdrawing its property from your evacuation plan. Sincerely, Kristine L. Folstrom Director, Support Services cc: City of Hutchinson Helmer Otto, local agent for CIGNA Insurance Scott Douglas i • 40 0 RESOLUTION GRANTING AUTHORITY FOR TRAFFIC CONTROL Resolution No. 9509 WHEREAS, the City of Hutchinson has approved Letting Number 14 /Project Number 91 -21, the demolition of the Cold Storage building and the Hutchinson Liquor Store building; AND WHEREAS, the demolition project will commence in early June, 1991 and continue until August 31, 1991; AND WHEREAS, it will be necessary to alter certain traffic patterns within the demolition project area; AND WHEREAS, pursuant to Section 7.04, subdivision 2, the Hutchinson City Council has authority to place temporary restrictions upon public roadways and sidewalks; AND WHEREAS, a need exists to alter traffic flow patterns on a day to day basis which would preclude receiving council approval because of the regular city council meeting dates would not coincide with time demands of the project; AND WHEREAS, the city engineer and the chief of police have • developed plans to control the traffic flow during the demolition period; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby authorizes the city engineer and the chief of police to establish the necessary traffic and pedestrian control procedures in the demolition project area. Adopted by the City Council this 10th day of June, 1991. Mayor City Administrator 7-A- DAVID H. ASNOLD . GARY D. McDOWELL STEVEN A. ANDERSON O.BARRY ANDERSON' STEVEN S. RODE T IIHA E. FRETLAND DAVID A. BRDEOOEMANN PAUL D. DOVE JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD O. McGEE TIMOTHY W. FAPINSEI ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PAax PLACE HUTCHINSON, MINNESOTA 55350 (612) 587 -7575 FAX (612) 587-4096 RESIDENT ATTORNEY O. BARRY ANDERSON June 7, 1991 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Hutchinson Hospital /Burns Manor Merger Our File No. 3750 -90 -0020 Dear Gary: OF CODA96L CHARLES H.CARMICHAEL" WILLIAM W. CAMERON 5881 CEDAR LASE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 800- 343 -4545 FAX(612)545-1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 369-2214 PAX (612) 369-5506 ? g5678y,0 �► '� l 1991 6� I am enclosing a revised ordinance for action by the City Council next Tuesday evening. The changes that have been made in this ordinance reflect input from both Phil Graves, Robert Kopecke, John Holten and other parties. Additional changes will no doubt occur, • but this draft is the most current available. The only substantive change that I see was Phil's request that we delete the reference to the nursing home administrator as a separately appointed individual. That will be an administrative function subject to board review and will be handled via by -laws which are yet to be drafted. I understand that Phil and Robert have discussed this and everyone seems to be in agreement that it is most appropriate to handle the appointment of the nursing home administrator via the by -laws. The changes made by Mr. Holten were more in the manner of clarification and were helpful. I understand that LifeSpan will be acting upon this revised ordinance next Tuesday. Please do not hesitate to contact me with questions. Very truly yours, `/V• IJQL�L �' MILL CLOVJI GBA:lm CC Jerry Gilligan • John Holten Phil Graves Robert Koepcke CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 'CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE AA 8 ASSOCIATION ORDINANCE NO. 91 -35 , 2ND SERIES PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, REPEALING SECTION 2.57 OF THE CITY CODE AND AMENDING SECTION 2.58 GOVERNING HOSPITAL AND NURSING HOME OPERATIONS AND ADOPTING, BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code, Sec. 2.57 entitled "Nursing Home Board" is hereby repealed effective July 1, 1991. Section 2. City Code, Sec. 2.58 entitled "Hospital Board" to hereafter be known as Hospital and Nursing Home Board, is hereby amended to read as follows: Subd. 1. Establishment and Composition. A Hospital and Nursing Home Board (the "Board ") is hereby established. The Board shall be composed of seve A nine members, one of whom shall be the Chief of the Medical Staff of the Hospital, and one of whom shall be a member of the Council appointed annually. The medical staff representative !shall serve -a-two year term.. The remaining five members of the Hospital Board (the "Elected Directors ") shall each serve for a term of five four years with the `err ef ___ stie1 LiITeGLOr :.il illy t, 17 `J l> L© UUne 3U,:': SN`}4 AL all Limes, :j ems a majority of the directors shall be residents ers and qualified voters of the City. Prior to the expiration of the term of an Elected Director, his or her successor shall be nominated by the Mayor with the consent of the Council. The nomination shall be submitted to the Board of Directors of LifeSpan (The "LifeSpan Board ") for election. If the LifeSpan Board fails to elect such nominee, then the Mayor, with the consent of the council, shall promptly submit new nominations to the LifeSpan Board, as necessary, until the LifeSpan Board has elected a successor to the Elected Director whose term is then expiring; provided, however, that if the LifeSpan Board fails to elect a successor from among the first, second and third nominees, then the Mayor, with the consent of the Council, may elect the successor to the Elected Director whose term is then expiring provided that the Hospital's affiliation with LifeSpan is then terminated pursuant to Subdivision 5 of this Section. A majority of the members of the Board shall not consist of persons who are simultaneously directors of any one of the following corporation: (a) LifeSpan; or (b) any other corporation, the directors of which are directly or indirectly elected by LifeSpan; or (c) any other corporation, the directors of which are directly or indirectly elected by the Board. -1- 0 • E F • Subd. 2. Power and Duties. Subject to the provisions of Subd. 5, the hospital Board shall have full and exclusive control and management of any hospital, nursing home or related facilities ( "Facilities ") owned by the City, and all h- L'it -1 grounds and appurtenances thereto and all apparatus, equipment and material of every nature used in the operation ef said _`_aspit_a_ The hospital Board shall adopt all necessary rules and regulations for their own guidance and for the proper management and operation of said hespital the 'Facilities and for the admission of patients thereto. The hospital Board shall fix the fees and charges for all espit_a_ services, all of which shall be certified to the Council as soon as they are adopted. It shall be the duty of the Hesgital Board to see that all fees and charges becoming due to said hospital Facilities are properly collected. The Hespi-tal Board may contract and purchase all necessary equipment, apparatus and supplies; provided, however, that any single capital item of purchase of °'v9w $25 or more shall first be approved by the .....:...:................ Council. Subd. 3. Chief Executive Officer and Other Employees. Subject to the approval of the LifeSpan Board, the Hospital Board shall annually select and appoint an experienced Hospital Administrator to serve as the Chief Executive Officer and to be its direct executive representative to the management of the h_�z_ and nursing home facility). The Chief Executive Officer shall be • an employee of LifeSpan. The Hespi-t.-al Board shall have the power to remove the Chief Executive Officer and, in such event, the LifeSpan Board shall have the right of approval of the individual appointed by the Hesgi-tai Board to fill said vacancy. If at any time the LifeSpan Board fails to approve the individual appointed to fill said vacancy or the annual appointment of the Chief Executive Officer, then the °_-_p_t_a_ Board shall promptly submit new appointments, as necessary, for approval by the LifeSpan Board until the appointment of the Chief Executive Officer has been approved; provided, however, that if the LifeSpan Board fails to approve the appointment of the Chief Executive Officer from among the first, second and third individuals submitted to the LifeSpan Board for approval, then the Hespi-tal Board may appoint the Chief Executive Officer without the approval of the LifeSpan Board (in which case the Chief Executive Officer shall not be an employee of LifeSpan), provided that the Hesgital's Facilities'; affiliation with LifeSpan is then terminated pursuant to Subdivision 5 of this Section. _ ..a__ be _ espen si bl . f ar .. . eme f a n d s _ e- r _..dn-e Subd. 4. Funds, Accounting and Payment of Accounts. A. All earnings of the Hesr_t_a'_ Facilities together with all contributions and other funds procured for the maintenance • -2- and improvement of the Hesgltal Facilities shall be turned over to the Hespital Facilities fund except as otherwise directed by the Council. Disbursements from this fund shall be made only by check signed by the President and Seeretary and countersigned by the City Administrator, pursuant to an erne= authorization of the Hespital Board President and Seeretar;+ or, if the disbursement is made in payment of principal on bonds or interest on bonds issued for Hespital: Faeli ty purposes Faei pursuant to an order appreved by a majority ef thee members authorization of the Council. B. The u-� �'a Board shall keep an accurate record of all monies received and disbursed from the hespital Facilities fund and of all outstanding credits and liabilities of the `esp Facilities. The fiscal year of the Hesigia_ ='_ Facilities shall commence on the first day of Ap January each year. The books, accounts, and funds of the Hespital Facilities shall be audited in the same manner as all other funds of the City. The He spda_l Facilities Board shall render a quarterly operating statement to the Council. quarterly operating statement as ef the first day--e-f C. The City shall incur no indebtedness (including without limitation any general obligation bonds or revenue bonds of notes) o f _ _______, _ = to which Hespital P _, revenues, or Hespital fae y property is pledged without the consent of LifeSpan, and no revenues or fund balances of the • Hespital Facility or Facilities shall be transferred to the City's general fund or appropriated for payment of any City obligation except as set forth in an operating budget or capital budget approved by LifeSpan or as may otherwise be approved by LifeSpan in writing. Subd. 5. Corporate Affiliation. A. The Hespital Fae #lit Facilities aze;2sffii3at2d �t3klt LifeSpan which, acting through the LifeSpan Board, shall have the following rights and only the following rights (in addition to the right to elect members of the Hospital , Board as provided in Subdivision 1): the 2. Anoroval of anv new long term indebtedness or any corporat -3- partnership and other legal entities directly or indirectly • controlled by the Hespital raeilit Board which new long term indebtedness was not included in the approved annual consolidated capital budget; 3. Approval of a consolidated strategic and long range plan of the Hospital Facilities and all corporations, partnerships and other legal entities directly or indirectly controlled by the .writ__ Far _`_t Board; 4. Approval of the sale, lease or other disposition of all or substantially all of the property of the a Hespi-tal Facility; 5. Approval of the voluntary dissolution of the Hespitai Faeility Board or the Facilities; 6. Approval of the merger or consolidation of a Hespial: Facility with any domestic or foreign organization; ........................... 7. Except as otherwise set forth in this Subdivision, approval of changes in this Section or the Hutchinson Community Hospital and Nursing Hame Governing Board Bylaws; S. To the extent provided in the eemmunit y Hospital Governing Board Bylaws, approval of any individual to serve as Chief Executive Officer of the Hospital :Facilities to fill • any vacancy in said office, and the approval of the annual appointment of the Chief Executive Officer of the hespitel, as prepeseel by the Hospital Faeillt Board (the right to remove an existing Chief Executive Officer being specifically retained by the Hospital Facility Board); and, 9. Approval of any corporate action of the type set forth in Items 1 through 8, above, of any corporation, partnership or other legal entities directly or indirectly controlled by the Hespi-t-al F= ____ty Board as a member, shareholder .::....:.......:::. or otherwise. B. Except as otherwise provided in that certain Agreement of Affiliation by and between LifeSpan, the Hespi`a Faeili`; Baarrl and the City, or any Contribution Agreements between LifeSpan and the Hospital Facili Board or between LifeSpan and any corporation, partnership or other legal entity directly or indirectly controlled by the Board LifeSpan slza3l nest commit ,or pledge the 4pexting revenues or assets of the a He4 Ec3lity for LifeSpan's debts or the debts of LifeSpan's subsidiaries, or for any other purpose without the approval of the Hospital Board, nor shall LifeSpan commit or pledge the operating revenues or assets of any corporation, partnership or other legal entity directly or indirectly controlled by the Hospital r '_`y Board for LifeSpan's debts or the debts of LifeSpan's subsidiaries, or 0 -4- for any other purpose, without the consent of such corporation, partnership or other legal entity directly or indirectly controlled by the Hospital Faellit-y Board. C. This Section and the Hutchinson Community Hospital and Nursing Home Governing Board Bylaws (the ";Bylaws " ), ; may be altered, amended or restated as provided by law; subject, however, to the final approval of such alteration, amendment or restatement by the LifeSpan Board. Notwithstanding the foregoing or any other provision in this Section, and the "���„ Bylaws to the contrary: 1. The rights of LifeSpan with respect to the Hespita! Facilities may be terminated without the approval of the LifeSpan Board by adoption of an amendment to this Section after advance notice of the proposed amendment to LifeSpan and a hearing at which LifeSpan had the opportunity to be heard; provided that such amendment may be effective no sooner than six (6) months after adoption and publication and that a certified copy of such amendment as adopted and published shall promptly be given to the Chairman and to the President of LifeSpan by registered or certified mail; and provided further, that such amendment may be adopted and published only after April 30, 1993 and before August 1, 1993; and, 2. The rights of LifeSpan with respect to the Hesp�Ltal: Facilities may be terminated without the approval of the • LifeSpan Board by adoption of an amendment to this Section after advance notice of the proposed amendment to LifeSpan and a hearing at which LifeSpan had the opportunity to be heard; provided that such amendment may be effective no sooner than six (6) months after adoption and publication and that a certified copy of such adoption amendment as adopted and published shall promptly be given to the Chairman and to the President of LifeSpan by registered or certified mail; and provided further, that such amendment may be adopted and published only in accordance with Subdivision 1 of this Section if the LifeSpan Board fails to elect a successor director to an Elected Director whose term is then expiring from among the first, second and third nominees submitted by the Hest'_`__'_ Fael _ity Board to the LifeSpan Board; and, 3. The rights of LifeSpan with respect to the Hespital Facil may be terminated without the approval of the LifeSpan Board by adoption of an amendment to this Section after advance notice of the proposed amendment to LifeSpan and a hearing at which LifeSpan had the opportunity to be heard; provided that such amendment may be effective no sooner than six (6) months after adoption and publication and that a certified copy of such amendment as adopted and published shall promptly be given to the Chairman and to the President of LifeSpan by registered or certified mail; and provided further, that such amendment may be adopted and published only under the circumstances specified in -5- 0 Subdivision 3 of this Section; and, • 4. The rights of LifeSpan with respect to the Hespi-tal• Facilities may be terminated without the approval of the LifeSpan Board by adoption of an amendment to this Section after advance notice of the proposed amendment to LifeSpan and a hearing at which LifeSpan had the opportunity to be heard; provided that a certified copy of such amendment as adopted and published shall promptly be given to the Chairman and to the President of LifeSpan by registered or certified mail; and provided further, that such amendment may be adopted and published only upon the occurrence of any of the following events: (a) Any change occurs in LifeSpan's corporate structure or operations which results in LifeSpan not having ultimate corporate control of the LifeSpan - affiliated group, or in LifeSpan failing to qualify as an organization (1) described in Section 501(c) (3) of the Internal Revenue Code of 1954, as amended (or any successor provision of the Code); (2) exempt from income taxes under Section 501(a) of the Code; (3) contributions to which are deductible under Sections 170, 2055 and 2522 of the Code; and (4) which is not a private foundation described in Section 509(a) of the Code; or, (b) LifeSpan files a petition in voluntary bankruptcy, or for the composition of its affairs or for corporate reorganization under any State or Federal bankruptcy or insolvency law, or makes an assignment for the benefit of creditors, consents in writing to the appointment of the trustee or receiver for itself or for the whole or any substantial part of its property; or, (c) If a court of competent jurisdiction shall enter an order, judgment or decree against LifeSpan in any insolvency, bankruptcy or reorganization proceeding, or appointing a trustee or receiver of LifeSpan or of the whole or any substantial part of the property of LifeSpan and such order, judgment or decree is not vacated or set aside or stayed within sixty days from the date of the entry thereof. D. LifeSpan shall have the right to resign its rights and duties with respect to the Hospital: F4ollit.e5 upon the affirmative vote of two -third (2/3) of all of the members of the LifeSpan Board then in office by giving six (6) months written notice by registered or certified mail of such resignation to the Mayor and the President of the Hospital Faeility $oa provided that such notice may only be given after April 30, 1993 and before August 1, 1993. E. Upon the termination of the rights and duties of LifeSpan with respect to the Hospi Facilitie the rights theretofore held by LifeSpan shall be vested in -.1 he Council and the 0 -6- Hespt Board. The LifeSpan Board the Council and the Hesp-ital Board to act under this Section. Any Hesgital Board under this Section the Heseital: Facilit r Board of previously assumed. shall take no action to prevent from exercising their authority action of the Council and the shall not relieve the City and any contractual obligations Section 3. This ordinance shall take effect on July 1, 1991. Adopted by the City Council this day of May, 1991. Paul L. Ackland, Mayor Attest: Gary D. Plotz • City Administrator Published in the Hutchinson Leader on First reading: Second reading: -7- 0 Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein. Burns Manor "A Health Care Center and Nursing Home" June 6, 1991 FOR YOUR INFORMATION Gary Plotz, City Administrator City Hall Hutchinson, MN 55350 Dear Gary, Please inform the Mayor and City Council that our Board of Directors has no objection to any of the proposed changes to the City Charter, Ordinance and By -Laws. Also, please accept this letter as a formal request from our Board to extend $30,000 on our line of credit? This money will repay our Memorial Fund for the sum loaned to operations in 1990. Ken Merrill and I have agreed that a revised payment plan will repay this and our existing credit balance in 1992. Thank you, as always, for your help and consideration! Robert Koepcke Administrator • North High Drive Hutchinson, Minnesota 55350 Telephone (612) 587 -4919 17-5. C June 6, 1991 MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: Local Option Sales Tax According to the LMC bulletin ( copy attached) the McLeod County Commissioners must decide on the "local option" sales tax. The City Council may want to by resolution support the "local option" sales tax. I* The alternative as described in the bulletin would not very appealing to citizens of Hutchinson. The money collected goes to for Local Government Aid and Homestead credit. With out the County participation the dollars would be stripped from McLeod County Cities. While sales tax would decrease to 6 percent some of the funds collected would be put into a pot of money for dispensing to local governments who are participating in the "local option ". The "local option" does not really give much option. We would have to make up all of the lost aids in the form of real estate tax increases. Not a very nice thought. An attached resolution prepared by the LMC is attached for your review an action. city Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 lid / • Hutchinson, Minnesota 55350 - Printed on recycled paper - League of Minnesota Cities C o t o • i ies Bj Il in / Number 20 ��� C Z\ May 24,1991 New city aid cuts are one -tenth of governor's original proposal (homestead and agriculture credit aid) had some increases built in before the aid cuts started, and that HACA will increase due to state payment for class rate reductions contained in the Dew tax bill. Overall, city, county, and township property tax relief payments are estimated to increase from $723 Local option sales tax dedicated to local aids 1992 levy limit base same as original 1991 base The final tax bill, which the Legislature passed on May 20 and Governor Carlson is expected to sign, contains new city aid cuts of $34 million - -$ 17 million from the Decem- ber 1991 aid payments and $17 million from the 1992 aid payments. The $34 million of new city aid cuts is one- tenth of the $340 million the governor proposed in his original budget Each $17 million M will be about 1.6 percent of revenue base. While the League succeeded in greatly scaling back the governor's original proposal, the combination of new aid cuts with cuts previously enacted Is still significant. The entire package of aid cuts is as follows: • Cut in July 1991 aids, passed in January -2.0 percent of revenue base (does not repeat in 1992). • Cut in December 1991 aids in new tax bill -1.6 percent of revenue base (does not repeat in 1992). • Cut in 1992 aids passed in 1990 session -2.4 percent of revenue base. • Cut in 1992 aids passed in new to bill-1.6 percent of revenue base. Further complicating this picture are the facts that LGA and HACA See Aid cuts, page 3 Cities should urge county boards to adopt local option sales tax The League urges cities to pass resolutions and contact their county hoard members in support of county approval of the new local option sales tax by the July 1 deadline. If a county fails to adopt the 1R cent additional sales tax, the county and its sties and townships will lose ALL of their aids —LGA, HACA, and disparity reduction aid. If a county fails to adopt the tax, the sales fax me in the county does not drop to 4.1/2 percent, it stays at six percent. Yet all aids within the county are eliminated, and the difference between a six percent and 4-1/2 percent sales tax goes into the local government trust fund as a windfall for all local governments in the other counties. For an average county, failure to adopt the tax would mean aid losses equal to a two percent sales tax, while saving only 1/2 percent on the sales tax. In every county. the aid loss would be much greater than the sales tax gain. Even for Hennepin County, the aid loss would be 2.4 times as large as the sales tax gain. The ratios of aid loss to sales tax gain for other large counties are 4.7 for Ramsey, 10S for St. Louis, 5.0 for Stearns, 3.9 for Olmsted, 3.0 for Anoka, and 3.6 for Dakota. If a county fails to adopt the local sales tax by July 1, the govem- ing bodies of the sties and townships within a county can adopt the tax August 1. However, cities should urge their counties to approve the tax, since the short timeline and mis- understanding of the complex new provisions could result in failure to approve the tax using the city/ township method. Huge aid losses would then occur. Counties are likely to expect city support for adoption of the tax, since the local government trust fund aid payments to sties will be about three times as large as the aid payments to counties. JT • RESOLUTION NO. 9510 RESOLUTION URGING MCLEOD COUNTY SUPPORT OF LOCAL OPTION SALES TAX WHEREAS, the adoption of the 1/2 percent local option sales tax by McLeod County would maintain aids to the county and the cities and townships within the county, and WHEREAS, failure of McLeod County to adopt the local option sales tax would result in the loss of all county, city, and township aids within the county, amounting to an aid loss of about 7.6 times as much as the county revenues from the 1/2 percent sales tax, and WHEREAS, the failure of McLeod County to adopt the tax would result in the aids currently being received by the local governments in County instead being re- distributed as a windfall to the counties which adopt the tax, and WHEREAS, failure to adopt the tax would greatly increase property taxes in McLeod County, 46 THEREFORE BE IT RESOLVED that the Hutchinson City Council urges the McLeod County Board of Commissioners to adopt the 1/2 percent local option sales tax prior to the July 1 deadline for such adoption. Adopted by the City Council this 10th day of June, 1991. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator i 7 -c. 0 NO. 9511 RESOLUTION TO RENAME EAST BRIDGE PARK TO AFS INTERNATIONAL GROVE WHEREAS, the City of Hutchinson has received financial donations from many fine institutions over the years; and WHEREAS, the Hutchinson AFS Chapter desires to donate funds to develop the park in the year 1991, and WHEREAS, the Hutchinson AFS Chapter has pledged future support to develop the park, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the Hutchinson City Council hereby recognizes and appreciates the support of the Hutchinson AFS Chapter and in recognition of their efforts hereby renames East Bridge Park to AFS International Grove. Adopted by the City Council this 10th day of June, 1991. Paul L. Ackland Mayor • ATTEST: Gary D. Plotz City Administrator I-001% RESOLUTION NO. 9512 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Engine Repair (Addl.) 3,292.69 Addl. Repair Engine Park Yes Jerry's Transmissioi The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Misc. Chemicals 1,156.8 Swimming Pool Operation Rec. Bldg. Yes Feed -Rite Controls Date Approved: June 10, 1991 0 0 tion made by: Resolution submitted for Council action by: Seconded by: 06 iG S1 09:54 FkS 612 933 5295 Lk BORE GIULIANI 4i VUr u r ! EE�i'7i55i. :3:22 FCx _RZ ".'O_= ?2Zri7 _ ,Y� TO 9S3e252 F.2 SERYiCE C {aRr:S FOR ADDITIOML ITEMS Bundled Brush (not to exceed 30 lbs, 3 feet long 3 in diameter) $ ip.00 t Auto Car Slat - single 30 gallon S10.0O per ncnth picked up one tine psr week.. N_uler furnis:les Containers 60 calion 12.00 per month plc °<_d up one time per week. . 50 gallon . 14.00 p_r month pieced up one ti. e per weak. SERYiCE C {aRr:S FOR ADDITIOML ITEMS Bundled Brush (not to exceed 30 lbs, 3 feet long 3 in diameter) $ ip.00 t Auto Car Slat - single 15.00 Auto Car Seat - bench 8.00 Truck Tire 4.00 Car Tire Appliances (basher, dryer,stove,dlshwzsher; water heater).. 14,00 12.00 Mattress /box siring Cerp?t.and/or pad (not to exceed 30 lbs) 1.00 per yard 20.00 Cement laundry tub 12.00 Chair (lazy -boy style) 15.00 Couch 20.00 hide -a -bed = 20.00 j Freezer .00 20 0.00 Refrigerator Portable television 15,00 Console television 5.00 Bathtub Garbage (over the 30,60, 90 gallon limit) 1 (Per 30 gallon bag not to exceed 30 lbs) j T'ne above items, other than additional garbage =st be pre- scheduled with Junker Sanitation Service so as to provide proper equipment and. manpower, Payment must be made at the time of pickup or before City nust sell stickers for Extra bays of trash @ S1.50-per bag_ Leaves $ .50 per bag w will take to City site. May 7, 1991 City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Dear Honorable Mayor and City Council: L1' }'i &5i N R.t CLVzD v Attached is a copy of a letter by Junker Sanitation Service from McLeod Landfill showing an increase in tipoing fees effective May 1, 1991. Junker Sanitation is at this time asking for an in- crease of $1.50 Der residential unit and $1.50 per commercial con- tainer per month. We are asking that this increase become effective on May 1, 1991. - . You will also find attached a schedule of the current commercial rates. If you have any questions please feel free to contact me at my office. Sincerely, SANITATIO ERVICE es L. Junker, President JLJ /mt Enc : • "Your Garbologist" James Junker. P.O. Box 246 . Stillwater, MN 55082 . 612 - 439 -7135 ? -A• MCLEOD LANDFIL ROuTF BOX 7CA GLENCOE, MN 55336 APRIL 2. 1991 Doc - o ir,crea S:ny castes in Environmental Safb_: PicLkt !ate .1: :c fee will raise 21.00 per c o !., ypr::. 'i,i =. wi;. t __ rs`ti•ir May 1, 1991. MAY ,. :99: LOGSE. TRASH 2 1t.G^ P ?r Cue ;ic Yard ROLL OFF CCMPAC.: ?R. S :3, Per Cu Yard PACKER TRUCKS s 15.00 Par Cubic YSrd TaA Surchar.j- a 2.50 Per Cuuic- Yard We here at McLeod Landfill .3opreciate the o pportunity to y•: Landfl" and ro.yc : :r.g nae 'han =, y ou far your' cs- ration. ;inter > :? Y«urs, P:iii Schweizer MCLEOD LANDFILL � Wl"IRKING FOR THE F4JTURE L s •y Y . _• a C escrIpt." Cai.t�: {pry -ri {un t 4 010 YY RD C. X WtYi 2 i r 20 /2/YARD c rt SVr•. 00 L 2 YA 0, x WEE;: 196.0 WE& _ 'SL ,7C ._4 .. Y E�ti E' F. WEtr�. L 2( v _ 6 X WEE6 s. 2 53.20 �.:.� :.' Y9h;_s l .. Wr_tt'.. 2" i _ —: YARD 6 Y, WEE.. 1 2 i p i ��R. TOTAL NUMBER OF BILLINGS RESIDENTIAL COMMERICIAL CURRENT PER MONTH CHARGE JUNKER.RECEIVES RETAINED BY CITY LANDFILL CHARGES 1990 TOTAL CUBIC YARDS NEW LANDFILL COST PER MONTH COST 3484 3249 235 15.99 15.84 TW 35,351.00 14.00 15.00 NUMBER OF COST MONTHS 35,351.00 12.00 66 PERCENT RESIDENTIAL 23,543.77 33 PERCENT COMMERICAL 11,771.88 ANNUAL RESIDENTIAL COST 7.25 TOTAL RESIDENT COST INCREASE BY # OF ACCOUNTS COST PER MONTH 7.25 DIVIDED BY 12 MONTHS 0 494,914.00 530,265.00 35,351.00 2,945.90 • CITY OF HUTCHINSON JUNKER SANITATION ANAYLSIS OF PROPOSED INCREASE MAY 23, 1991 INCREASE OF $1.00 g -A C M E M o DATE: June 7th, 1991 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering Steve Madson, Police Chief RE: Proposed Downtown Traffic Control Revisions We have met with Mrs. Wick and Dr. McGinnis and will be meeting with Pastor Chrissis on Monday regarding their concern. Although we understand their concerns, and realize that there will be some impact on residents living near 5th Avenue South, we believe that the benefits to the City as a whole warrant the improvements as proposed. We have made a comprehensive proposal which largely depends on complete implementation of the traffic control revisions as outlined in our report. No additional alternatives were presented which address the safety and access concerns which our proposal addresses. We do agree that additional traffic control improvements may be required in the future that provide alternate routes for Main Street traffic, and some of those have been analyzed in the Transportation Task Force recommendations. Based on our reexamination and review of our earlier report, we strongly recommend approval and implementation of all proposed downtown traffic control revisions, as outlined. Steve Madson Police Chief City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -29:5 Police Deparnnent 10 Franklin Street South (612) 587 -2212 r-sao Hlltchinson, ,Nfinnesota 55350 - Printed on recycled preper - ! c DATE: April 30, 1991 TO: Honorable Hayor and City Council FROM: Steve Hadson, Police Chief / Jy� John P. Rodeberg, Directoff"'o EngineerinIr RE: Proposed Traffic Control Revisions Following the increasing concerns over traffic control in the City of Hutchinson, especially in the downtown area, we reviewed areas of concern and have recommended that the following traffic control revisions be considered. The traffic control on Franklin Street and Hassan Street should be revised to ! provide alternate routes for north /south bound traffic in the downtown area, and relieve congestion /safety concerns at Hain Street intersections. In particular: 1. Switch stop sign locations on Franklin Street at 1st Avenue S.W., 4th Avenue S.W. and Hilwaukee Avenue S.W. 2. Switch stop sign locations on Hassan Street at 1st Avenue S.E., 4th Avenue S.E. and 6th Avenue S.E. 3. Switch stop sign locations on Jefferson Street at 1st Avenue S.E. 4. Put in 4 -way stops on 3rd Avenue S.E. at Hassan Street and Jefferson Street. S. Make 1st Avenue S. a one -way, away from Hain Street for at least one block on either side of Hain Street. 6. . Request that MNDOT install stop lights on Hain Street at 5th Avenue S. . 7. Consider a 4 -way stop, or other traffic modification, at 2nd Avenue S.W. and Franklin Street. This proposal increases alternate routes to Hain Street, reduces traffic at some Hain Street intersections, and concentrates traffic on 2nd Avenue S. and 5th • City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 g�� - Printed an mcyckd paper - Proposed Traffic Control Revisions April 30th, 1991 Page 2 Avenue S., both of which are currently major traffic collectors and truck routes. A future stop light location at 5th Avenue S. could also greatly help to reduce traffic congestion downtown by providing a reasonable alternative to 2nd Avenue and Washington Avenue. 1st Avenue S. (Citizen's Bank, The Underground) currently has both pedestrian and vehicular traffic attempting to cross, or turn on to, or turn off of Hain Street. The intersection is extremely congested, and dangerous. This proposal to make 1st Avenue a one -way away from Hain Street will significantly reduce vehicle turning movements and should create a much safer condition for pedestrian and vehicular traffic. Since this street is used mostly for downtown parking, and people tend to access this parking from Hain Street, creating a one -way should not effect the overall function of the street. r] The high level of traffic and the poor sight distance at the intersection of Franklin Street and 2nd Avenue S. combine to make this intersection the most accident prone off of Hain Street. A four -way stop would have the greatest benefit in reducing access, but understandably will have a negative influence for through traffic on 2nd Avenue. An alternative may be to remove some parking stalls and trees, and construct larger curb radii to increase the sight distance at the intersection. This alternate proposal will not have any effect on the speed of the traffic near Park Elementary School which is also a concern. We believe that switching the stop signs on 3rd Avenue S.E. at the Hassan Street • and Jefferson Street intersections would be the best solution for reducing traffic, and the high level of accidents at Hain Street. However, the location of the Fire Station demands that 3rd Avenue S.E. has at ldast the same level of control as Hassan or Jefferson Streets. The stop signs on Hassan and Jefferson Streets should also have a sign stating "YIELD TO FIRE STATION TRAFFIC ". The Fire Department may need to review the possibility of rerouting their trucks north or south on Jefferson Street to 2nd or 5th Avenues instead of utilizing 3rd Avenue S. HIGH SCHOOL AREA The layout near the High School promotes the use of residential streets (Boulder Street, Stoney Point Road, and especially Alan Street) as short cuts between Roberts Road and School Road. Any proposal for this area is bound to be unpopular due to the impact on residents as well as through traffic, and probably will only have a minimal effect. We have reviewed the possibility of one -way streets, stop signs, speed bumps, etc., but all of these alternatives have serious drawbacks. A short-term solution may be to sign each street "NO THRU TRAFFIC ", "SLOW CHILDREN" and /or sign it for 20 mph (may or may not be enforceable). 40 Proposed Traffic Control Revisions April 30th, 1991 Page 3 OTHER AREAS 3H will be conducting traffic counts to give to HIDOT to check to see if warrants are met for increased traffic control (stop lights, operational only during shift changes or traffic actuated) on T.H. 22 at Fair Avenue and Oakland Avenue. The City will check on warrants for additional traffic control at 2nd Avenue S.E. and T.H. 22 following new traffic counts. John is checking on funding for a new Bluff Street Bridge and will keep the Council informed on the progress, including the potential need to hire a consultant. We recommend that the Council review these recommendations and consider holding a Public Hearing to discuss the proposals. SM /JPR /pv �J L-I Proposed Traffic Contol Revisions Existing Downtown Traffic Contol i AGREEMENT THIS AGREEMENT is made this 20th day of May , 1991 by and between McLeod Coop Power Association (hereinafter "MCPA") and the Hutchinson Utilities Commission (hereinafter "HUC") on the following terms and conditions: WHEREAS, the parties hereto have entered into a prior Agreement dated March 11, 1974 concerning boundaries for service territory; and, WHEREAS, the parties recognize the "Statement of Principles" set forth in the Agreement of March 11, 1974; and, WHEREAS, HUC has been advised that Wal -Mart Corporation desires to erect a retail store on the property located South of • the present boundary lines for the City of Hutchinson; and, WHEREAS, Wal -Mart Corporation desires to annex the subject property to the City of Hutchinson, thereby obtaining the services of the City of Hutchinson and its utility. NOW, THEREFORE, pursuant to the foregoing consideration, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties hereto make the following agreement: 1. HUC shall purchase, and MCPA shall transfer, the service territory set forth in Exhibit A attached hereto which represents the Wal -Mart premises. HUC shall pay to MCPA as and for the purchase of said territory one -half (vz) of the "net proceeds" for a period of ten (10) years, or, at the option of HUC, all of the net proceeds for a period of five (5) years from the Wal -Mart operation. "Net proceeds" shall be defined as the total electric sales to Wal -Mart for a given year multiplied times a fraction, the numerator • of which shall be the net income of the HUC Electric Division as defined by its annual report, and the denominator of which shall be the total utility revenues for the HUC Electric Division as set forth in the annual report. Payment of the foregoing shall be made in yearly installments on or before April 1st of the following year. 2. The service territory boundaries as set forth in the Agreement of March 11, 1974 shall be amended to reflect the foregoing transfer. 3. HUC shall purchase from MCPA two farm sites within the transferred territory set forth in Exhibit A. Said purchase shall be �.u--suant to the terms of the Agreement dated March 11, 1974. 4. Except as herein amended, altered or modified, the parties hereto reaffirm the principles and terms of the Agreement dated March 11, 1974, however, the parties recognize that special circumstances may arise in the future, e.g. Wal -Mart, that may require a variation from the terms of the Agreement dated March 11, 1974. 5. The parties hereto agree to continue to discuss in good faith the re- allocation of the service territory boundaries to reflect actual current service territories, and anticipated annexation. WHEREFORE, the parties have hereunto set their hands on this 20thday of May , 1991. McLEOD COOP POWER ASSOCIATION HUTCHINSON UTILITIES COMMISSIO BY: r 4 & 21 BY: L Its: Preside Its. Pre6fdent BY: BY: C acs Its: Secretary Its: Secretary This Agreement is hereby ratified by the City of Hutchinson. CITY OF HUTCHINSON BY: Its: Mayor I1 LJ 1J • MEMORANDUM T0: Gary Plotz, City Administrato FROM: Steve Madson, Chief of Polic DATE: June 6, 1991 RE: Liquor Store Parking This memorandum will serve as a request to establish parking zones for the area of the Hutchinson Liquor Store. I have communicated with the liquor store manager, Chuck Nelson, regarding his desired parking arrangement. Essentially, it is requested that diagonal parking be implement along the west side of the liquor store along Franklin Avenue as well as maintaining the current curb side parking in the area immediately south of the liquor store along the east side of Franklin Avenue. This particular area, we request, should be posted for 15 minute parking and this would allow individuals with boats to park in this area. It is also suggested that, if at all possible, an area in the Hutchinson Leader parking lot be leased to allow an additional long parking stall for individuals with boats. I would like to draw your attention to the fact there will be an increase in vehicular traffic activity filtering in to the Washington and Franklin Avenue intersection area. We have been experiencing an increase in traffic accidents at this location and can expect a further increase due to the increased vehicular activity. With this in mind, I would like to recommend that a wider area of visibility be established for this intersection. This would require the deletion of one parking stall in each direction from the intersection along Washington Avenue. In effect, one parking stall would be eliminated in front of city hall; one parking stall eliminated in front of the liquor store; one parking stall eliminated in front of Dr. DeKoster's office; one parking stall eliminated in front of Wendorff's Insurance Agency. The purpose of eliminating these parking stalls is to allow greater visibility for individuals attempting to enter onto Washington Avenue from Franklin Avenue both northbound and southbound traffic. I believe that the reason for the increase in traffic accidents at this intersection is because of the lack of visibility. This lack of visibility forces drivers to enter the intersection in an effort to determine east /west traffic on Washington Avenue and thereby moving into the path of oncoming traffic thereby causing an accident. This plan would also eliminate any parking in front of the liquor store on Washington Avenue as this area would be in the path of the line a visibility which has been previously discussed. q---;pf Gary Plotz, City Administrator June 6, 1991 Page 2 I plan on being at the June 10, 1991, City Council meeting and would be most willing to discuss this with the council at that time. If you have any questions or concerns regarding this memorandum, pleases do not hesitate to contact me at your earliest convenience. /lkg 91 -02 -0014 E • 40 (612) 587.5151 F CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MINN. 55350 M E M O R A N D U M DATE: June 6, 1991 TO: JOHN RODEBERG, CITY ENGINEER FLOYD GROEHLER, CEMETERY SUPERVISOR FROM: SUBJECT: REQUESTS TO PURCHASE CITY LAND BY CEMETERY According to the contract between the City of Hutchinson and the previous owners of the property in question, the City purchased this property with the expressed purpose of constructing a cemetery. Previous City officials realized that additional land would eventually be needed for cemetery purposes. Currently the property is a semi -park area, but future expansion of the cemetery will require the use of all available land. • I would strongly recommend that the City retain possession of this property for future cemetery use as the original contract expressed. If the property is to be sold to a private developer, please bear in mind that the potential income to the City for each 32 square foot area (a single grave space) is approximately $500.00 at current cemetery prices. The parcel Dr. Lyke is proposing to purchase would have a potential cemetery value of approximately $16,000.00 at today's prices. Future cemetery price increases would obviously increase this figure and make cemetery property a very valuable commodity. FG/ba r LJ V-2, M E M O R A N D U M June 3, 1991 TO: Mayor & Council FROM: Gary D. Plotz, City Administrator SUBJECT: Requests to Purchase City Land By Cemetery (See Attached Map) • • Dr. Tom Lyke has requested to purchase the 17' X 64.5' parcel that is at the northeast corner of his property. Kids, Inc. has requested to purchase additional land to the east for the purpose of expanding their play area. I am copying the City Engineer and cemetery personnel for additional written comments, if any. This would be an agenda item for discussion at the June 10 (Monday) Council meeting, 7:30 P.M., in the Council Chambers. Requestees are invited to attend. /ms cc: Dr. Tom Lyke Kids, Inc. - Randy Anderson City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 • Printed on recycled payer. Police Department 10 Franklin Street South (612) 587 -2242 9-e. (612) 587.5151 May 24,1991 (TY OF HUTCHINSON VASHING TON AVENUE WEST ,HINSON, MINN. 55350 Mr. Tom Lyke 328 Circle Drive Hutchinson, MN 55350 Dear Tom, Enclosed for your reference is Kids, Inc. survey. I did physically inspect the corner stakes and the northerly one is existing and the southerly one was not visable. In regards to Lot 17 (the small corner piece off your property) the City's property identification shows that property belongs to the City of Hutchinson. If you are interested in purchasing this piece, I would suggest you • consult with City Administrator, Gary Plotz. If I can be of further assistance, feel free to call me. Best regards, CITY OF HUTCHINSON C -b f^ J s G. Marka Building Official JGM/mms Enclosure cc: Teary Plotz, City Administrator John Rodeberg, Director of Engineering 11 9 -e. MILLER AVENUE z O 0: m 9 e 7 6 66 2 ---- —j"-1C 15 O' izf.ee — IT 1 .-4s03 ' 14 S• 0 Ite 2 156 T o $ ; 13 S F ON29 1e T - o so°12 S IISV 2 iz°s., o X011 S �' pSY 6 O s , a 66 10 R it I 10 ! I 2 3 9 2 zs 3 W ti a 3 J a 5 � O �- 6 S �I as I 66 x: r z J Y a L e u- �— 3 0 tro a s P� N�• \' oslo DEp q OI 18 h 15 0 — " —'- j. Otto 0 �1 V S 02 ADD 0 9 � � I ry a( ►fl � / '� PQ ►. _i 002.0 �! I s �� y —' 0% Leee ksis'� - 0060 1 0030 130 14 0 P 2 2 1 I 0070 1 I 0040 6 h� OI20 7 F" 0080 1 ODSO m d x20 0 2 e.° Off* W :� e Oo90 � : o "o e O 1 2 w 4T 1 Ol00 � 1 —J /or AIJ. fo SD hs a Terrse.t 220 0 ssa. arse st s Rev e 1 • 2 tl 3 e • 9 ` �/ I ' CEDAR e • 2 e cc ECHO CIRCLE „� �l2a A) e z I , i 1�4 i 3 2 1 W O 1 � a S 6 i 66 6 s� A 7 � ' 1 P 20 0 :. 19 2 7 I h D�DO 's 8 m 17 a .- S-14 /V! 0490 9 "I 16 035 ��= 1 40V80 IS 0��6 d ' i Oy70 21 14 �7 C ..c: '� 046D 2 r 13 8 ss MILLER AVENUE z O 0: m 9 e 7 6 66 2 ---- —j"-1C 15 O' izf.ee — IT 1 .-4s03 ' 14 S• 0 Ite 2 156 T o $ ; 13 S F ON29 1e T - o so°12 S IISV 2 iz°s., o X011 S �' pSY 6 O s , a 66 10 R it I 10 ! I 2 3 9 2 zs 3 W ti a 3 J a 5 � O �- 6 S �I as I 66 x: r z J Y a L e u- �— 3 0 tro a s P� N�• \' oslo DEp q OI 18 h 15 0 — " —'- j. Otto 0 �1 V S 02 ADD 0 9 � � I ry a( ►fl � / '� PQ ►. _i 002.0 �! I s �� y —' 0% Leee ksis'� - 0060 1 0030 130 14 0 P 2 2 1 I 0070 1 I 0040 6 h� OI20 7 F" 0080 1 ODSO m d x20 0 2 e.° Off* W :� e Oo90 � : o "o e O 1 2 w 4T 1 Ol00 � 1 —J /or AIJ. fo SD hs a Terrse.t 220 0 ssa. arse st s Rev e 1 • 2 tl 3 e • 9 ` �/ I ' CEDAR e • 2 e cc ECHO CIRCLE „� r, SHE T 1 OF 2 SHE T DESCRIPTION ON SHEET 2 N0. 15 STATE HIGHWAY - - -- _--- OAD — — d ,� 24.25- R �— SERVICE 154.28 �a R= 849. 39 ff I o P M o Qj N 0 e a u 54. 4 _J 0 h 9.6 I o � ^7 � O M 1.3 0 O h T O t V LU Co 9 30 30 /55.50 IS 30 —o • denotes Iron monumenf found. p denotes Iron monument se. Iron pipe, unless otherw l n1otIed.nch ) b y 14 Inch SCALE IN FEET CERTIFICATE OF SURVEY for •br cert►f KI DS INCORP ORATED that t"la survey was prepared by me or under my direct super Surveyor under the, Jews of the State of Minnesota. vlsloa and that I r a duty Registered MOT 24, 1991 4111�tj� a Reyistratlon — - -- No. 9626. Q Minnesota. Nook P 10 8 Page S S Job No. 9 111 0 C ; ..... .... .......... PkY.FR Y DATA SYSTEM ........ :;::..;..W TAXPAYER IIQJTR' : 31 PROFSTY ID :NEXT F0!I# FRAI?ION STREET WE IMT ZiP+4 Fri-wit: E:wk: M -- 1 TN f` SUVIff RD FINif Rti ,tkt• left: Owned: 1ITY ff MITMIK ON Zro -6ng: Prcf,.TWc: Yr.Sit:Onr1f Area: Acre -: S:h.Dst: 423? WM: OO Gr/OstEx: S&km: DO kidth: De{-0,; Mkt-Lana Mkt -61,i Mkt-t6.F, Mkt -Tnt Tx Capacity kw;.td ern 1 LP 131 ["-riptim- = tii U1T AWI BLIYX fTUFN = UrM 14 S 17 �[. PLAT TyFt '' iD AGI� 1r,' -: rre-& ENTER: or Fl, F1, R 9W-d APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS 2" x 2" Picture required NAME and DRIVER'S LICENSE INFORMATION ACCP.ESS: Z 'VY0 o Gr/e o 4 /'. f / M S f PERMANENT TELEPvCNE: TEMPORARY LOCAL ADDRESS: TEMPORARY TELEPHONE ACCESS: DRIVER'S LICENSE NUMBER (STATE) AVWNV ( #) HEIGHTWEIGHT EYE COLOR AIPW FEES 5 LENGTH OF PERMIT REQUESTED How :many days? Months? Or year? LICENSE FEES ARE AS FOLLOWS: Application Fee of $25 applied towards the following permit fee(s) Solicitors, per day ........................................ $ 25.00 Solicitors, per year ....................................... $200.00 Transient Merchants, per day ............................... S 25.00 Transient Merchants, per year ....... ....................... $200.00 Peddlers, per day ........... ............................... S 25.00 Peddlers, per year .......... ............................... 320.00 BACKGROUND STATEMENT HAVE YOU BEEN COt1VICTED OF ANY CRIME, MISDEMEANOR, OR VIOLATION OF ANY Y,01:IFAL ORD29.aXCE, OTHER TKA;1 TRAFFIC VIOLATIONS' YES NO r _ 1F YES, STATE NATURE OF OFFESSE AND PUNISHMENT CR PENALTY ASSESSE) THEREFORE: Midwest Research Mike Mathis 464 Sexnc Street Ezceismr. MN 55331. 1612) 474-4223 DESCRIBE NATURE OF BUSINESS AND DESCRIBE ITEM OFFERED:. A.o <scv // L i✓l a r /.a Z, /f A X N - '" 'ti DESCRIBE METHOD OF DELIVERY: L/, DESCRIBE YOUR SOURCE OF SUPPLY - NAME & ADDRESS OF SUPPLIER: y � y Zh�sr t/. 0 PROVIDE TWO (2) MCLEOD COUNTY PROPERTY OWNERS FOR CHARACTER REFERENCES: NAME & ADCRESS: NAME & ADDRESS: PHCNE NUMBER: PHONE NUMBER: STATE LAST CITY YOU CARRIED ON SAME ACTIVITY: CITY /STATE NAME: G�, tii,✓_ S CaTE OF ACTIVITY: FROM: - }/ TO: rr, L7 -2- El I hereby certify I have completely filled out the entire above applica- tion and that the application is true, correct, and accurate.* I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchant Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not ex- ceeding S500 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution, j ature of Applicant Date * No application will be forwarded to the City Council unless received one week prior to the regular Council meeting completely filled out with required picture. -3- /� �• ♦,rr e v P x3 RELEASE OF IVFMKkTICN As an applicant for d Ped .irr5 : %1r3. ^.Sient Merc Li;e ^.se from tae City of Hutchinson, Minnesota, I an required to fur..ish infor_3t`_cn which that = av use in deter-lyd =y =oral, 7hysic3l, :nanza are finan__al ^!73+f f1 tiers. In this connection, I hereby e%pressly authcrize release of any and all in- formation which you may have concerning me, including ir.for =aticn of a con:icen_ia or privileged nature. I hereby release the agency with which I am seeking application for license, and any organization, cocpany or person furnishing information to that agency as e.=r=- =_sly authorized above, from any liability for da=age which may result frc= furnishing the information requested. Applicant's Printed Vane: Full 25< sr�ir s �7.0? '.vij - (First) (Middle) Gast) Applicant's address: 'Zfivd Lvo.�p �.P• (Su= er) (Street) (C -tv) (Ccunt^) (State %i. A;-,_ -cant's Birth Date: Z 3 5 (Month) (Day) (Yea-) Applicant's Place of Birth: e,4 /h V. (City) (State) Applicant's Social Security Yo.: Applicant's Driver's License No.: Data: �{ fc, - J ✓� s /���' ac�'ic_at'; Si -3t_ze � • APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS 2" x 2" Picture required NAME and DRIVER'S LICENSE INFORMATION NAME: RICHARD / 41- LEA11 SE/A PERMANENT. A2GRESS: a30.� —/99e .4 yE /V.rJ —ni clJ LO/VOOi MINN. SCA 73 PERMA. +E ?iT TELEPHONE: -3 Sy— VY79 TEMPORARY LOCAL ADDRESS: NONE TEMPORARY TELEPHONE ACCESS: NO/VF DRIVER'S LICENSE NUMBER (STATE) ()� HEIGH WEIGHT >• EYE COLOR AmW FEES 5 LENGTH 8F PE =MIT REQUESTED • Now many days? Months? Or year? J p., LICENSE FEES ARE AS FOLLOWS: Application Fee of $25 applied towards the following permit fee(s) Solicitors, per day ......... ............................... S 25.00 Solicitors, per year ........ ............................... $200.00 Transient Merchants, per day ............................... S 25.00 Transient Merchants, per year .............................. $200.00 Peddlers, per day ........... ............................... S Peddlers, per year .......... ............................... Sc.0.00 BACKORCL'ND STA"EMENT HAVE YOU BEEN CONVICTED OF ANY CRIME, MISDEME.ANCR OR VIOLATION OF ANY :1 NIC:PAL ORCINANCE, OTHER THAN TRAFFIC VIOLATIONS? YES N0 IF YES, STATE NATURE OF OFFENSE AND PUNISHMENT OR PENALTY ASSESSED THEREFORE: • 9 -D DESCRIBE NATURE OF BUSINESS AND DESCRIBE ITEM OFFERED: jfET'A /L SALES OF FRES11 PRODUCE 1NCLUD/N6 SWZF7 - CORN /,//=�OiVS� lie DESCRIBE METHOD OF DELIVERY: SA LE-'S W14,L B 6901DUCTEo Wlt DESCRIBE YOUR SOURCE OF SUPPLY - NAME & ADDRESS OF SUPPLIER: 75 ° lo - X cKow MY56YF .?S - TE,PQ X 5 NAT - ST. C LO UD JVIVA , , ;ElbeR PE RSOn/ - .y.v MANN. PROVIDE TWO (2) MCLEOD COUNTY PROPERTY OWNERS FOR CHARACTER REFERENCES: NAME 3 ADDRESS: JACK 0A1 CEK `LAME S ADDRESS: N(/TCett, lSoAI MINA, 5535 PHC10: %';M8ER: 6' /;Z- 8 5904 P40NE .'IUMEER: STATE LAST CITY YOU CARRIED ON SAME ACTIVITY: C CIT1 /STATE NAME: /Q(Eyj¢Nf�RV/_AMI � �F ACtIViTY: FROM: 70: 9' O OTyE,e cil' /ES INC 1,UOE; pE71P017- LAKES PARK BR19 1NERD S Pic�R W141 Afl* P//VIE R/ VIER 4 /TcffF/ELP. jvAozF1i. .519UK c4NTRE M v/OEO. / (41.L /N M /NNF30i A) I hereby certify I have completely filled out the entire above applica- tion and that the application is true, correct, and accurate.' I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchant Ordinance No. 573 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not ex- ceeding $500 or by imprisonment for a period not exceeding 30 days or both, plus, in either case, the costs of prosecution. Signature of Applicant Date • No application will be forwarded to the City Council unless received one week prior to the regular Council meeting completely filled out with required picture. OFFICE USE POLICE CHIEF RECOMMENDATION: s -3- g,LEASE 0= INF0P:'_4c_CN • As an applicant For d .._ici C Ors. ..-ans :�.._ �!er:' - ants L_ -<nse f -'e C o: NL tehinson, "_..nes cta, I e- .e7 Li red to f'_... is!� in F7r= _. - -,n w _— .:at a__n_.r —y Lse in dete.:i^1-3 cr coral, ph•:siCZl, rant... an Fin_.__c'_ m•a._._ :_- tic.. ^.s. In this connection, I ex :Dre °_s. y aut.`.cr_zc re__ :se o: anv and al'_ in- fo r =3 tien whl Cl you may ha':e core rni:lt me, incl Udi^ .n:7 ^cticn o: a c: ^._ - - or pCi .'i fed nat L're. I hereby release the agency with which I am seeking apolicatien for license, and any organization, co-m or person furnishing infor - ation to that agency as 2: _r_ss ly authorized above, from an: liahilit - , for d=aze which r-av result fr_^_ fu: -ishing the infor--tion reecestad. 0 Anolicant's Full Printed Same: Applicant's Address: Birth Date: Aop_icanc's Place of Birth: t cdle /F'E 1 (Las a 30,1 - /99'`' Ale, Al, W. (:.u=�:er) (s._c_ -) NE'W LONDON KANDiYON/ A71AW 56x (City) (Cent::) (State S i A 97 /960 (Month) (Da) (_ear) City tare AFpiic;nt's Social Security No.: _ Driv'er's License No.: 5 - .2 -9/ I _,_ JENSEN & GORDON ATTORNEYS AT LAW 22 NORTH MAIN NEIL J. 3ENSEN V ,y HUTCHINSON, MINNESOTA 33350 V V HONE 567.2016 DIANE L. GORDON May 29, 19 91 r - CODE 612 John Rodenberg City Engineer City Hall 37 Washington Ave. West Hutchinson, MN 55350 Re: Independent School District #423 - parking lot agreement Dear John: Enclosed please find original and one copy of proposed parking lot agreement. Both Barry Anderson and I have reviewed and approved the format of the agreement subject to obtaining signatures from the school district and the city. The school district has signed and we now need to obtain signatures from Gary and Paul. Please attach Exhibit A which would be the parking lot sketch and take the agreements to Gary. One signed copy is to be retained by the city and the other signed copy should be returned to my office. • NJJ /mhs Enclosures ?W-4=00. O1T'ACNMENT �A ' ALLEY BLOCK II S CITY 29 5 i t 1 � I I I L_ —, — I — -- — i - -- F Fed. Proi. N T' SR � I _er I FIRST ►YEM1E WUTH i i AGREEMENT • AGREEMENT made this 28 day of May 1991, by and between the City of Hutchinson, a Minnesota municipal corporation, and Independent School District No. 423, a Minnesota political corporation. RECITALS: 1. The City of Hutchinson (Hutchinson) is the owner of certain real property in McLeod County legally described as follows to -wit: That part of Lot 9, Block 11 in the South Half of Hutchinson, described as follows, to -wit: Commencing at the southwest corner of said Lot 9; thence East 60 feet along the South boundary line of said Lot 9; thence North 38 feet; thence West 60 feet on a line parallel to the South boundary line of said Lot 9; thence South 38 feet to the point of beginning. 2. Independent School District No. 423 (School District) is the owner of certain real property in McLeod County legally described as follows to -wit: • Lots 9 and 10 in Block 11, South 1/2 of Hutchinson, Except the West 60 feet. Also, the West 60 feet of Lots Nine (9) and Ten (10) in Block Eleven (11) in the South Half of Hutchinson, EXCEPTING therefrom that part of Lot 9, Block 11 in said South Half of Hutchinson, described as follows, to -wit: Commencing at the southwest corner of said Lot 9; thence East 60 feet along the South boundary line of said Lot 9; thence North 38 feet; thence West 60 feet on a line parallel to the South boundary line of said Lot 9; thence South 38 feet to the point of beginning. 3. Hutchinson and the School District desire to provide for a parking lot for use by, among others, School District employees. 4. The parties desire to specifically describe and identify their respective rights and responsibilities by way of this written agreement pursuant to Minnesota Statute §471.59 (1986). 5. The purpose of this joint powers agreement is to provide for additional parking for residents and others within the city limits of the City of Hutchinson and to set out maintenance and I . q_E. expense responsibilities for the parties most directly benefitted by this agreement. IT IS AGREED BY AND BETWEEN THE PARTIES: 1. Hutchinson shall provide curb, gutter, drainage, asphalt and storm sewer (if, in its sole discretion, Hutchinson determines storm sewer work to be necessary) for the parking lot. The parking lot shall be designed to be reasonably similar to Exhibit "A ", a copy of which is attached hereto and incorporated as if fully set out. 2. Hutchinson shall be responsible for seal coating, patching and other routine and other non - extraordinary maintenance during the term of this agreement. 3. The School District shall be responsible for snow removal during the term of this agreement. 4. This agreement shall terminate and be of no further force and effect on January 1, 2006. Neither party shall owe the other party anything upon termination of the agreement unless the agreement should otherwise be amended or extended in writing prior to 1, 2006. January 5. In the event this agreement is terminated prior to January 1, 2006 by mutual agreement of the parties; due to sale of the School District of its property; or by substantial breach of the terms of this agreement by the School District, the School District shall be liable to Hutchinson for payment of monies in accordance with the following schedule: a) $35,000.00 if termination occurs on or before January 5, 1992; b) $30,000.00 if termination occurs on or before January 5, 1993; c) $25;000.00 if termination occurs on or before January 5, 1994; d) $20,000.00 if termination occurs on or before January 5, 1995; e) $15,000.00 if termination occurs on or before January 5, 1996; • - 2 - 0 f) $10,000.00 if termination occurs on or before January 5, 1997; g) $5,000.00 if termination occurs on or before January 5, 1998; • h) A prorata amount of $5,000.00 if termination occurs between January 5, 1998 and January 5, 1999. No payment shall be required in the event of termination after January 5, 1999. In order for a substantial breach to trigger termination, Hutchinson must provide written notice of same to the School District with allowance to the School District of 60 days to cure said breach. Dated: CITY OF HUTCHINSON By Paul Acklund, Mayor Attest: Gary D. Plotz, City Admin. INDEPENDENT SCHOOL DISTRICT NO. 423, HUTCHINSON, MN By: Ian`► ✓ ��/� Its Clerk - 3 - , STATE OF MINNESOTA: . ss. COUNTY OF MCLEOD . On this day of , 1991, personally appeared before me, a Notary Public, Paul Acklund, Mayor of the City of Hutchinson, who acknowledged that he executed the above on behalf of the City of Hutchinson, a municipal corporation as the free act and deed of said municipal corporation. Notary Public STATE OF MINNESOTA: ss. COUNTY OF McLEOD . The foregoing was acknowledged before me this 28 day of Mav , 1991, by George Gordon and Donald Popp, the Chairman and Clerk of Independent School District No. 423, a Public School Corporation, under the laws of the Minnesota, on behalf of the Corporation. 1 4ty ubli c THIS INSTRUMENT WAS DRAFTED BY: G. Barry Anderson ARNOLD & MCDOWELL 101 Park Place Hutchinson, MN 55350 Telephone (612) 587 -7575 Attorney I. D. No. 196X liv BETTY A. NIELSE Mb ,+ NOTAMPUSUC- MMNES MCLEOD COUNTY Wl "Y Common E*ia Spy V • - 4 - DAVID a. ARNOLD GARY D. MCDOWELL • STEVEN A. ANDERSON O. BARRY ANDERSON• STEVEN S.H00E LAURA E. FRETLAND DAVID A. HRIIEOOEMANN PAM D. DOVE JOSEPH M. PAIEMENT JAMES DTLEY JIILL& A. CHBISTIANS RICHARD O. MCOEE TIMOUlaffePAIFN ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HvTcHlNsox, M1NxssoTA 55350 -2563 (612) 587 -7575 PAX (612) 567 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON Ms. Marilyn Swanson City of Hutchinson 37 Washington Avenue West Hutchinson, Mn. 55350 or C SZL CHARLES E.CARMICEAEL WILLIAM W. CA" EEOE 5661 CEDAR LARS ROAD MINNEAPOLIS, MINNESOTA 53416 (SIR) 345 -9000 MN TOLL FREE 600 -4545 PAX(612)545 -1793 301 SOOTH POIIETH STREET PRINCETON, MINNESOTA $5371 (612)369 -2814 PAX (612) 369 -5506 Re: Application for Reimbursement by Petro Fund Our File No. 3244 -89 -0031 Dear Marilyn: Enclosed please find a copy of the Application for Reimbursement which should be included in the Council packet for approval on Monday evening. I would like to have the Mayor execute the document on Monday morning so that I can submit it to the Minnesota Petro Fund on Monday, which is the deadline for consideration of submissions at the July 10, 1991 Board meeting. I do not guarantee it will be considered on that date, but it is at least worth the effort. There are a couple of blanks that need to be filled out on this form. I am waiting for information from Mr. Collis as to the serial numbers of the tanks involved and the date that the tanks were registered with the MPCA. I assume I will get this information this weekend. We also need to know the soil contamination concentration, and I have not yet received that figure. Please do not hesitate to contact me with questions. Best regards. Very truly yours, ARNO D & Mc WELL J G. Barry Anderson GBA:lm Enclosure 'CERTIFIED AS A CIVIL TRIAL SPECIALIST HT THE MINNESOTA STATE BAH ASSOCIATION (v ''CERTIFIED AS A HEAL PHOPEETY LAW SPECIALIST BY THE MINNESOTA STATE HAH ASSOCIATRON I /}R— MINNESOTA PETROLEUM TANK RELEASE COMPENSATION BOARD Application for Reimbursement Site IO !: LEAK 2716 PART I RESPONSIBLE PERSON 1._ Name of "Responsible Person" or "Volunteer ": (see application guide) City of Hutchinson a Minnesota municipal corporation 2. Mailing Address: 37 Washington Avenue West,Hutchinson Mn- 55'150 3. Phone: ( 612 ) 587 -7575 4. The Responsible Person or Volunteer is a: Corporation X Partnership 0 Individual AN PART II Other When was the Responsible Person the owner or operator of the tank? From Not applicable to ATTACHMENTS Your application will be returned as ince=plete unless it is accompanied by the following attachments: (see application guide) 1. The MPCA approval of the corrective action plan or closure letter, 2. Receipts or invoices for all costs listed in Part IV Eligible Costs. 3. A brief description of the inventory control methods used during the six months prior to the petroleum release. If you did not operate the tanks, please submit a letter so stating. (1 of 6) W 9-� PART III TANK FACILITY 1. Name of "Tank Facility" (see application guide) where the petroleum release occurred: Mike's Mobil (Downtown) 2. Tank Facility address: A7 Main 9tTeet Nnrrh Nntrhincnn Mn 9S4Sn 3. Contact Person at Tank Facility: Mike rnmmerfnrd Phone: ( 61? ) 957 -4065 4. Date when petroleum release occurred or was detected: (see application guide) M 1 Recon- aissa n er pre are y onsu an s, M. 5. Date when petroleum release was reported to the MPCA: immediately thereaft 6. Please complete the following information on the tanks at this Tank Facility. (see application guide) Tank N Caoacity Petroleum "X" Product if removed 6,000 Gasoline X 6,000 Gasoline X 4,000 Gasoline X 7. What was the source of the release at this tank facility? (see application guide) Defective lines and possibly tank leaks as well. 0 8. What date was the MPCA notified of the existence of the tanks as required by Minnesota Statute 116.48? 9. To the best of your knowledge, list all other persons who were owners or operators of the tank during or after the petroleum release: Date of Release is unknown. Ownership of tanks and lines over the last several years is as follows: (See below) * 10. Did any of the persons listed in question 11 incur corrective action costs related to this petroleum release? ey s /no If yes, list name,address and phone:. None the applicant knows of. * 12 -16 -82 to date 12 -14 -77 to 12 -16 -82 - 12 -19 -68 to 12 -14 -77 Omar M. & Velma Collis Michael J. Commerford Ford A. Rolfe 302 South Lakeside Rural Route #3 512 Lincoln Avenue Lake Crystal, Mn. Hutchinson, Mn. 55350 Hutchinson, Mn. 55350 (2 of 6) ' PART TV ELIGIBLE COSTS 1. For each "Eligible Cost" (see application guide) category given below, list is all corrective actions taken, who performed the action, and the corresponding cost of the action. (Attach additional pages as necessary.) A. Investigation and source identification including, but not limited to collecting and analyzing soil samples, testing the groundwater, testing adjacent drinking water supplies, tank integrity testing, and engineering services. Corrective Action Performed By Cost T win Citv Testing $87,205.35 ($67,623.60 eligibl f or reimbursement) B. Preparation of a corrective action plan in accordance with MPCA requirements. Corrective Action Performed By Cost Twin City Testing 57.170.86 ($6.101.20'eligib le for reimbursement) C. Cleanup of releases including, but not limited to, removal, treatment, or disposal of surface and subsurface contamination and provision of a permanent alternative water supply. Cleanup must be performed in accordance with a corrective action plan approved by the MPCA. Corrective Action Performed By Cost Now underway pursuant t MP CA instructions. Amount of contaminated soil excavated (cubic yards or tons): u nknown Was it necessary for cleanup to excavate all of the soil? ey s /no What was the soil contamination concentration (total hydrocarbons)? Were soils contaminated at less than 10ppm as measured by a field in- strument? ey s /no (3 of 6) If any costs were incurred on an emergency or temporary basis, complete Sections D and E below: D. Emergency response and initial site hazard mitigation. Costs may include, but are not limited to those necessary to abate acute risks to human health, safety and the environment. Corrective Action Performed By Cost None E. Temporary site hazard control measures. Costs may include, but are not limited to, temporary provision of drinking water and housing, initial abatement of vapors and removal of free product. Corrective Action Performed By Cost 2. Is the Responsible Person or Volunteer eligible under any insurance policies to recover cleanup arising from this petroleum release? yes /no If yes, list the name of the insurance carrier, policy number and policy limits: (see application guide) 3. Total of all eligible costs listed above or $1,000,000, whichever is less: $ 73,724.80 X .90 $ 66,352.32 Insurance Reimbursement <S —0— > Total Reimbursement Request = $ . 66,352.32 (see application guide) 4. At this time, do you anticipate incurring any ongoing corrective action costs relative to the petroleum release at this Tank Facility? ey s/= If yes, explain briefly what work will be done and an approximate cost of that work. V (4 of 6) PART V CONTRACTORS /CONSULTANTS 1 Complete the following for all contractors, subcontractors, consultants, engineering firms or others who performed corrective actions at this release site. (see application guide) Failure to provide this information for ALL persons who performed corrective action may result in an action to recover any reimbursement which may be paid. (Attach additional sheets if necessary.) A. Name of individual or firm: Twin City Testing Mailing address: 6 62 C Avenue St. Paul, Mn. 55114 Contact Person: William Fellows Phone: ( 612 ) 645 -3601 B. Name of individual or firm: Mailing address: Contact Person: C. Name of individual or firm: Mailing address: Contact Person: D. Name of individual or firm: Mailing address: Contact Person: Phone: ( ) Phone: ( ) 2. Describe below any relationship, financial or otherwise, between the applicant and any contractor who performed work at this site: Contractual relationship between City and Twin City Testing for purpose of remedial investigation, preparation of corrective action design and implem entation of CAD Phone: ( ) Q (5 Of 6) PART VI CERTIFICATION (see application guide) I certify under penalty of law that this document and all attachments were prepared under my direction or supervision in accordance with a system designed to assure that qualified personnel properly gather and evaluate the information submitted. Based on my inquiry of the person or persons who manage the system, or those persons directly responsible for gathering the information, the information submitted is, to the best of my knowledge and belief, true, accurate and complete. I understand that by filing this application with the Board I agree to return to the Board, upon its demand, the entire award I may receive or any lesser amount the Board considers appropriate if: (a) I knowingly misrepresented or omitted any fact relevant to the determinations made by the Board or Commissioner, oral or written; or (b) I fail to complete, to the commissioner's satisfaction, ongoing corrective action which may be underway where the Comissioner has determined, pursuant to Minn. Stat. 115C.09, subd. 2(b)(1) (1986a), that the tank release for which I may be reimbursed has been adequately addressed based on my representation that there is ongoing corrective action. I further certify that I have the authority to submit this application on behalf of entity Signature of Responsible Person or Volunteer Date Title if applicant is not an individual) Witnessed by: Name: Date: Please send this application and accompanying documents to: Robin Hanson Petroleum Tank Release Compensation Board MN Department of Commerce 133 East Seventh Street St. Paul, MN 55101 (612) 297 -4017 (6 of 6) i 0 J April 10, 1991 Minnesota Pollution Control Agency 520 Lafayette Road, Saint Paul, Minnesota 55155 -3898 Telephone (612) 296 -6300 Mr. G. Barry Anderson 101 Park Place Hutchinson, Minnesota 55350 -2563 Dear Mr. Anderson: RE: Site: Mike's Mobil Site ID #: LEAK00002801 The Minnesota Pollution Control Agency (MPCA) staff has received the proposed Corrective Action Design (CAD) dated February 21, 1991, outlining a plan of response to the petroleum tank release(s) at the above- referenced site. The MPCA staff hereby approves the CAD with the following comments: The report considers several corrective action alternatives. Pump and treat is not varrented since no free product has been noted at the site. Passive bioremediation would probably require ten years to remediate the site, and is therefore unacceptable. Since at least 4,000 cubic yards of contamination soils are overlain by about 6,000 cubic yards of clean soils, total excavation is not a cost - effective option. Soil venting (SV) may be the most appropriate corrective action at this site. REPORT SUMMARY Proposed design of an SV system for this site includes the following parameters: vacuum of 20 inches (water) at the extraction points; radius of influence of about 20 feet; approximately 20 vents installed to 10 feet deep and constructed of 2 -inch diameter polyvinyl chloride (PVC); soil sampling during installation. The consultant will make monthly visits for maintenance and monitoring, measuring flovrate, and contaminant concentration, as well as collecting ground water samples quarterly. Closure will be considered when vapor concentrations reach minimal or nearly non - detectable levels. At that point, the system will be deactivated for 24 hours, and then resampled. If vapor concentrations are still minimal, then the system will be deactivated for 30 days, and the system will then be resampled. If contaminant concentrations are still minimal, soil borings will be drilled and sampled for total petroleum hydrocarbons as gasoline to confirm closure. The SV system will be abandoned by filling with grout.. Regional Offices: Duluth • Brainerd • Detroit Lakes • Marshall • Rochester Equal Opportunity Employer • Printed on Recycled Paper Mr. G. Barry Anderson Page 2 April 10, 1991 MPCA COMMENTS 1. The Remedial Investigation has supplied sufficient data that corrective action may be designed and implemented. MPCA staff agree that soil venting will provide the best chance of remediating the site rapidly. The CAD report gives some of the details of the proposed system, but does not provide a map showing the layout. The system layout should consider the known locations of ground water contaminants (MV -2, MV -4), and the fact that SV systems are often able to remediate dissolved contaminants in ground water. The system layout map should be submitted for MPCA review as soon as possible. 2. The SV system should be monitored monthly for as long as the system is operational. Sampling should be conducted by means of an appropriate field instrument and a sampling bag or other collapsible container; results obtained by other means (e.g., direct line sampling) will not be acceptable. Proper instrument calibration records should accompany the results. Air monitoring results may be submitted quarterly, as proposed. 3. Since the SV system may generate toxic air emissions, the enclosed form ( "Air Emissions Controls ") should be completed. If the completed form indicates air toxic emissions controls are necessary, such controls must be installed. 4. Locations for soil borings to confirm closure should be approved by MPCA staff. Proposed closure criteria will be suitable for soil remediation, however for complete site closure, the contaminant concentrations in.the impacted monitoring wells must also be reduced. The ground water cleanup' goal for this site is therefore 1,000 parts per billion benzene in monitoring wells MV -1, MW -2, MV -4 and MV -6. '-b- We expect, based on the available information, that completion of the approved corrective action will support a determination by the MPCA Commissioner that the release has been adequately addressed pursuant to Minn. Stat. § 115C.09, subd. 2(b)(1) (1990). We therefore do not expect any additional cleanup enforcement action by the MPCA will be necessary. However, if subsequently obtained information indicates that the approved corrective actions are inappropriate or i inadequate, the MPCA may require additional work or modifications in the approved work. In approving the plan, the MPCA does not assume any liability for the design or implementation of this remedy. The City of Hutchinson is responsible for ensuring that this plan results in a successful cleanup and that its implementation does not result in any harm to public health or the environment. Moreover, the MPCA does not guarantee reimbursement of your costs from the Petroleum Tank Release Compensation Board (Petro Board). Application for reimbursement must be made to the Petro Board (612/297- 4017). However, that decision is based on factors such as the adequacy of cleanup, compliance with notification laws and cooperativeness with the MPCA. Mr. G. Barry Anderson Page 3 April 10, 1991 In addition please submit a final report after implementation of the CAD discussing as -built construction, air emission chemistry, and ground water quality. If you have any question, you may contact me at 612/643 -3425. Sincerely, John R. Moeger Project Leader Tanks and Spills Section Hazardous Waste Division JRM:np cc: Dave Luick, Twin City Testing, Inc., St. Paul Gary D. Plotz, City of Hutchinson, Hutchinson 0/ • if twin city testing corpora00n 662 CROMWELL AVENUE ST. PAUL, MN 55114 PHONE 6121645 -3601 June 4, 1991 Mr. G. Barry Anderson Arnold and McDowell 101 Park Place Hutchinson, MN 55350 -2563 Dear Mr. Anderson: Subject: Shopko Project TCT #423191-67 Arnold and McDowell #3244 -89 -0031 Enclosed is a summary of expenses incurred by Twin City Testing Corporation (TCT) on the Shopko project. The costs are broken down into "investigation and source identification " and "corrective action plan ". Some of the expenses incurred by TCT during the early phases of the project involved assessment of potential environmental concerns not related to petroleum products. These expenses are not, in our opinion, eligible for reimbursement by the petrofund and have not been included in the total reimbursement amount. A copy of the invoice summary packet forwarded to you previously and including notations pertaining to the petrofund application is also enclosed. If you have any questions, please contact me. Sincerely, William E. Fellows, P.E. Project Manager WEF /ak Enclosure A member 01 the HIH group of oompamee SUMMARY OF EXPENSES CITY OF HUTCHINSON PETROFUND APPLICATION Applicant: City of Hutchinson Site: Proposed Shopko Store (including Mike's Mobil, Electric Motors, and Former Bulk Fuel Storage) Location: Hutchinson, MN Date: 3- Jun -91 Investigation and Source Identification (Remedial Investigation (RI)) QaW Invoice # Amount Rl Subtotal Contractor Jun -90 90- 4528.00 $5,956.55 $0.00 Twin City Testing - St. Paul Jul -90 90- 4528.01 $30,206.45 $25,556.45 Twin City Testing - St. Paul Aug -90 90- 4528.02 $2,874.00 $0.00 Twin City Testing - St. Paul Oct-90 90- 4528.03 $6,270.10 $6,270.10 Twin City Testing - St. Paul Nov -90 90- 4528.04 $12,832.40 $12,832.40 Twin City Testing - St. Paul Dec -90 91 -67.00 $11,765.35 $11,765.35 Twin City Testing - St. Paul Jan -91 91 -67.01 $6,130.54 $6,130.54 Twin City Testing - St. Paul Feb -91 91 -67.02 $7,170.86 $1,069.66 Twin City Testing - St. Paul Mar -91 91 -67.03 $2,460.30 $2,460.30 Twin City Testing - St. Paul Apr -91 91 -67.04 $1,538.80 $1,538.80 Twin City Testing - St. Paul $67,623.60 Corrective Action Plan (CAP) DaW Invoice # Amount CAP Subtotal Cottractor Feb -91 91 -67.02 $7,170.86 $6,101.20 Twin City Testing - St. Paul $6,101.20 Total $73,724.80 90% 566,352 32 Petrofund Applicatlori ReimbursemerWt Amount E Pre - Purchase Site Assessment Minus metal chemistry analyses Pre - Purchase Site Assessment see CAP category below City of Hutchinson - Shopko Stores Invoice k Date 4410 -90- 4528.00 6 -29 -90 4410 -90- 4528.01 7 -31 -90 4410 -90- 4528.02 8 -31 -90 4410 -90- 4528.03 10 -31 -90 4410 -90- 4528.04 11 -30 -90 4231 -91 -67.00 12 -31 -90 4231 -91 -67.01 1 -31 -91 4231 -91 -67.02 2 -28 -91 4231 -91- 67.03- 3 -31 -91 4231 -91 -67.04 4 -30 -91 Total Cost of Project to Date Amount 5956.55 30206.45 2874.00 6270 .10 12832.40 11765.35 6130.54 7170.86 2460.30 1538.80 $ 87205.35 i 9 0 0 ORDER RCC'O ' twin city testinci .24 -A r -199 ctxporaclon • ttT LR PAM. .YEMIE ST vain. wrl 5$1 t4 PHpHE t1,rt.1.1t0I ProiectMaoayer David Luiek 1 LLMJ� 1 I \I ...II.. I IIIJ COMPLETE INVOICE NUMBER ON REMITTANCES yszs. co® • 4410 90- 4258.00 TERMS: NET 30 DAYS Eoual OApartup:ty Employer ... - - VESTED By NAME COMPANY PHONE NO. meS -ASkey Shn pkp_$tpl'CS Z[{ INVOICE TO REPORTED T0: (Same as invoice to unless designated below) NAME ACCOUNT NO. NAME ACCOUNT NO. City of Hutchinson Shopko Stores 37 Washington Avenue West 700 Pilgrim Way Hutchinson, MN 55350 PO Box 91060 Green Bay, WI 54307 -9060 ATTENTION PHONE NO. ATTENTION PHONE NO. • James Oskey 414 - 496 -7118 PROJECT REPORT OF: Shopko Stores Billing Phase II Environme6tal Assessment 29- June -1990 INVOICE TOTAL • $5,956.55 Environmental Technician/ Assistant Project Manager 97.7 @ $50.00 - $4,885.00 Milage 741 @ .32 - 237.12 Miscellaneous Expenses - 254.23 Equipment Rental 580.20 $5,956.55 Partial billing for field time /equipment rental through June. INVOICE BALANCES NOT PAID WITHIN THIRTY DAYS.OF INVUILE UAI E AHE SUBJECT TO IYr %PER MONTH 118% PER ANNUM) INTEREST OR FINANCE CHARGE. A member of the HIH awlp of convenes DEPARTMENT COPY OROEn RECD twin city testinq 2 -July -1990 corporation 6E2 C M T P I A VENUE ST. PAI 61 M SL H PHDNE iILWSa6Dt Project Manager: David Luiek 1 "Ll:r1JC IMI LV�r ill.r v .� ��� -•• COMPLETE INVOICE NUMBER ON REMITTANCES. 4410 90- 4528.01 TERMS: NET, 30 DAYS Equal Opportunity Er.ployer rvIHRM1C111VV VV✓C. 4— — REOUESTEOBY NAME COMPANY PHONE NO. INVOICE TO REPORTED TO: (Same as invoice to unless designated below) NAME ACCOUNT NO. NAME ACCOUNT NO City of Hutchinson Shopko Stores Inc 37 Washington Avenue West 700 Pilgrim Way Hutchinson, MN 55350 PO Box 19060 Green Bay, WI 54307 -9060 ATTENTION PHONE NO. ATTENTION ENTION PHONE NO. PROJECT REPORT OF: Shopko Stores Additional Billing Phase II Environmental Assessment 31 -July -1990 INVOICE TOTAL - 830,206.45 Senior Project Manager 38.4 hours @ $85.00 - $3,264.00 Project Manager 33.2 hours @ 65.00 - 2,158.00 Research Assistant 4.7 hours @ 35.00 164.00 Clerical 4.0 hours @ 25.00 - 100.00 C Mileage 291 miles @ .32 - 93.12 Miscellaneous Expenses - 63.68 Drilling $16.829.40 Drafting 488.75 Organic Chemistry 4416 5,812.50 Inorganic Chemistry 4411 1,232.50 $30.206.45 Partial billing for drilling /chemical analysis /project management through July. INVOICE BALANCES NOT PAID WITHIN THIRTY DAYS OF INVOICE DATE ARE SUBJECT TO 1yr %PER MONTH (18% PER ANNUM) INTEREST OR FINANCE CHARGE. A nwnbor Of 94 HIH group or ow"nies DEPARTMENT COPY ff ERRE CD ' twin uttir testy I ul corporation -199 W [gMVELL AVENUE ST PAM I01 55114 P. E 61?K.S ' Project M anag er' nnaayy Luick RKETING C6()E: ESTED BY NAME E - ACCOUNT NO. CitQ of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 ATTENTION PROJECT PHONE NO. Shopko Stores Additional Billing REPORT OF: Phase II Environmental Assessment INVOICE TOTAL - $2874.00 Preacquisition Site Assessments Senior Project Manager Project Manager Environmental Historian Clerical Asst. Project Manager Drafting Total AS Rush (1.5Xs) Leachable AS (1.5Xs) 15.9 hrs. @ E 85.00 - 5 1351.50 0.5 hrs. @ 60.00 - 30.00 1.0 hrs. @ 55.00 - �J5��55p.00 5.6 hrs. @ 25.00 - / 1'380 S 1576.50 13.1 hrs. @ 50.001- 655.00 42.50 5 samples @ 40.00 - 300.00 200 samples @ 1.00 - 300.00 $1297.50 Partial billing for chemical analysis /project management through August WITHIN THIRTY DAYS OF INVOICE DATE ARE .� N .�� TI TTTT 1 ns.n N .wnnanu. COMPLETE INVOICE NUMBER ON REMITTA - ' �.z 4410 90- 4528.02 TERMS: NET 30 DAYS Equal opportunity fr!ployer COMPANY PHONE NO. TO: NAME ACCOUNT NO Shopko Stores Inc. 700 Pilgrim Way PO Box 19060 Green Bay, WI 54307 -9060 ATTENTION PHONE NO. SUBJECT TO I% %PER MONTH 08% PER ANNUM) INTEREST OR FINANCE CHARGE. DEPARTMENT COPY ORDER REC'O _ I .�: twin city testing 2D- Sep -199 • corporation Y2CRO AVENUE 5T. PAUI. YW 5511• PNUNE eI'yMLY01 Project Manager: Dave Luiek MARKETING CODE: 4 -50 -619 COMPLETE INVOICE NUMBER ON REMITTANCES • 4410 90- 4528.03 TERMS: NET 30 DAYS E Opportunity Employer REQUESTED BY NAME COMPANY PHONE NO. • .1Rmpc ntzko -Shnpkn Stores I= A34-496-7118 INVOICE TO REPORTED TO: (Same as invoice to unless designated below) NAME ACCOUNT NO. NAME ACCOUNT NO. City of Hutchinson Shopko Stores Inc, j 37 Washington Avenue West 700 Pilgrim Way Hutchinson, MN 55350 PO Box 19060 Green Bay WI .54307 -9060 ATTENTION PHONE NO. _ ATTENTION PHONE NO. PROJECT Shopko Stores Additional billing REPORT OF: Phase II Environmental Assessment INVOICE TOTAL + S6270.10 Project Coordinator Senior Project Manager Project Manager Environmental Historian Mileage Miscellaneous Expenses PER DIEM, HOTEL 0.7 hrs. @ S 95.00 - $ 66.50 6.7 hrs. @ 85.00 - 569.50 50.0 hrs. @ 60.00 - 3000.00 49.7 hrs. @ 45.00 - 2236.50 531.0 @ .32 /mile 169.92 227.68 I 510.48 Partial billing for field time /project management for Sept. b Oct. 'J IN VUIGt BALANCt5 NOT PAID WITHIN THIRTY DAYS OF INVOICE DATE ARE SUBJECT TO IY• %PER MONTH (18% PER ANNUM) INTEREST OR FINANCE CHARGE. DEPARTMENT COPY ri i A member of the f ffIffj Im of corrviiiw ORDER REC'O twin testing 8 -NDV -1999 coroora oon ♦ f62 C T P.M. AVENUE $L. P6UL. MN 5511• PN E 611/N W I 'Protect mar,"": Dave LuiCk •, n o v CTlnl r_ rntll= A r. n.r.w 11Lr'1JL I! \ 1 nV COMPLETE INVOICE NUMBER ON REMITTANCES TERMS: NET 30 GAYS 441090-4522.04 Opportunity Employer ESTER BY NAME COMPANY PHONE NO. i1 1 1 i INVOICE TO REPORTED TO: (Same as invoice to unless designated below) NAME ACCOUNT NO, NAME ACCOUNT NO. 0 City of Hutchinson " 37 Washington Ave. W. Hutchinson, MN 55310 - ATTENTION PHONE NO. ATTENTION PHONE NO. O NtAMBER PROJECT REPORT OF: 3HOPI(0 STORES ADDITIONAL PILLING PHASE II E: +VIkONMENTAL ASSE�SM} ; ;:T 30 -NOV -1990 INVOICE TOTAL = s 13332.40 Project Manager 4.2 hrs e s 65.00 = 1 273.00 Environmental E hou = s 1804.25 Drilling = s 10549.75 Drafting = s 206.40 • Total !2832.10 INVOICE BALANCES NOT PAID WITHIN THIRTY DAYS OF INVOICE DATE ARE SUBJECT TO 1X % PER MONTH (18% PER ANNUM) INTEREST OR FINANCE CHARGE. A member of the H HM group of c Pwi65 DEPARTMENT COPY 1 Proieat Manager. ru14RICFTimr r`nnr- twin citti+ testy - ctxooEaucr. �. W CeeN.`/ELL AVENUE r l 1 V LI ST PAUL. NN 551 H P E 61t 2401 COMPLETE INVC&CE ON KcM;TTANCES • 6 TERMS: NET 30 DAYS Equal OPPORunity Emwloyvr� REQUESTED SY NAME COMPANY PHONE NO. INVOICE TO REPORTED TO: (Same as invoice to unless designated below) NAME ACCOUNT NO. NAME ACCOUNT NO city 1)1 Hutchinson 37 W ash incltUn Ave. 11. fitt LChi n SCn, Flt; 55350 ATTENTION PHONE NO. M. ATTENTION PHONE NO. Jams Clskry 614 -4V6 -7 ' PROJECT REPORT OF: S1%PkU Sturos Hutchinson, 1-114 a .. Sr. Env, Prcjt :CL Hgr. 3.2t7 hr, urs.'( S 95.00 S 304.00 Env. Pru,ect fiyr, 27.81) hours @ $ /8.01J = 2168.4u Env. Prcfcssional 11.50 hours @ ; 69.1)0 = 793.50 Word PrUcessiny 50 hUL['s @ S 4U.00 = 20,06 Enyinccring TeCII 2,20 !lours @ $ 4 3. 00 = 94. 60 Chemistry: VOC -14NDH GC 10 sanplcs @ $180,00 = 1800.00 Fuc1 Oil 25 Samples @ $125.UU =1 3125. U0 6TX, 15 samples 0 5106.25 = 1593.75 Bailors 16 samples @ S 20.00 = 320.UU Unanalyzed PT kits 12 samples @ S 5.00 = .60.00 Soil Jars. .. 12 samples @ 5 3.00 Industrial Hygiene: Project Mgr. 19..7; huurs @ S 65.07 = 123U.5U Mileage 274.OU miles @ $ 0.41) = 109.60 Hisc. expense 2 18.00 Total = 3 11765.35 u231- I p.SU 37 750(olo.lU . INVOICE BALANCES NOT PAID WITHIN THIRTY DAYS OF INVOICE DATE ARE SUBJECT TO 1%% PER MONTH 118% PER ANNUM) INTEREST OR FINANCE CHARGE. A member ol ft RTHM grwP d mngarries FILE COPY ORDER RECD 1 Prolftl Manager: MARKETING CODE: Muln Clt%o testinq CorParaoon T ••t CROMNE<l•VENUE 6 ST PAUL. MN 55 n. PHONE 61LM Ml ! e COMPLETE INVOICE NUV.6 ON RE1S; a �t.J ��a -E;l• TLi4vIS: NET 30 DAYS Eoual Onoormniry Emolover VESTED BY NAME COMPANY PHONE NO. INVOICE TO REPORTED TO: (Same as invoice to unless designated below) NAME ACCOUNT NO. NAME ACCOUNT NO. City Ll Eu Ili n�Lrl 37 Wastlin tcn ntc. W. ATTENTION PHONE NO. ATTENTION PHONE NO. PROJECT REPORT OF: v liG Gl. (. o�Ll'S:S tiutchir.�cn, ti F; 1131/91 Sr. Env. Prc,LLt ll,r. 2.7C hcurs 0 S 95.0C = 256.50 Env. Prcjtct t;Sr. 48.20 ficurs @ 15.UC = 3159.CC Env. Prcicssional 2.00 hcurs, @ CS.CO 138.00 EiLlc Ttcli. 15.:0 hours C 50.00 = 755.60 EraftLr I.00 hcurs 0 r 40. C0 64.00 fa.rc :..20 hcurs @ ;• 40.00 320.0C 3/4 tun truck :5.00 tic urs C b 7.00 105.00 Spceiai rentals = ;0,25 Enginecrin5 Tceh. 2.50 hcurs @ 5 43.00'= 107.50 Misc. CXPEnSL = 12.15 ChEmistry char,CS. CiTI' 2 sar.,pILL @ ; 57.75 = 155.50 GEo /Con charges . Laboratory services 311.00 6S Total = 51'30.54 0. (p 7 I no nmvv H.c owLANCCa NUr PAID WITHIN THIRTY DAYS OF INVOICE DATE ARE SUBJECT TO I%% PER MONTH (18% PER ANNUM) INTEREST OR FINANCE CHARGE. A M.Vm of ea fH group of =Wmms CH.r CO?" oR OE ' RE CZt,VLETE INVOICE turn mty testinq :. , . • corooraclon 4a cf AVEWE ST PAVLw% . Pr,OHE NaMS]m P.oleet Manages: TERIAS: NET 30 DAYS MARKETING CODE: REOUESTEO BY NAME COMPANY INV01 Cit; L. GuLci�il',.Ln Chirl;6 11 tti: P OP ATTENTIt'JN PHOE NO.' .. ., . n . . . l . . . ( a . Jilt.ru. S YLr, l.- I.Llthi no( n I:E ATTENTION REPORT OF: Li. 1 1 • L'„LC Lm PI'LIL sILra F1,-IG T ccll. i,refter I; . rd Pt'OCLt, ; n; 3/4 t61; .rucl. a, 4 :1,h :1'U C I. i•.crto?� vL:nCLE ;fLG�ru LIZ Z1- 4� ° rry .2 L L 7 PHONE NO. NO. Num6En ON FE..: Ii'i :.NL:ES r LCL, 6^ n Eq fr'plo vw P NO. NO. INVOICE BALANCES NOT PAID WITHIN THIRTY DAYS OF INVOICE DATE ARE _ A m lW o/ 00 = WOUP Of mnp(Maa SUBJECT TO 1% % PER . MONTH (18 %PER AN NUM I INTEREST OR FINANCE CHARGE. FILE COPY IIL ur!, 407 0 l I'L hlk Vl • � `� . bL LI! _ Vi S. C: I,%uro C 4C.CC 344 .f C %.2u hLl.rL. P 4C.GU UL. C.;l'•.I,cur:. G t ;.CC =. 4 GC �.c0 49.00 TI 7i7 L:. bt NO. Num6En ON FE..: Ii'i :.NL:ES r LCL, 6^ n Eq fr'plo vw P NO. NO. INVOICE BALANCES NOT PAID WITHIN THIRTY DAYS OF INVOICE DATE ARE _ A m lW o/ 00 = WOUP Of mnp(Maa SUBJECT TO 1% % PER . MONTH (18 %PER AN NUM I INTEREST OR FINANCE CHARGE. FILE COPY OROlRREC'O . VVn �C • .... .,w. yv ..__. _. tumn athta testinq y tat GRCl..WELL AVENUE _ sT V.UL. NN l51N � 9LJ1 JA t. ✓CI• 1 L' � I V ii � PNONE 6tLU3]WI Project Manager: TERMS: NET 30 DAYS Eooat Opportunity Emoloyer M&R KETING CODE: OOMPANY PHONE NO. B't NAME INVOICE TO REPORTED TO: (Same as invoice to unless designated below} ACCOUNTNO. 7ESTEO ACCOVNT NO. NAME `i 4v r Cit, ut 1iutc.u1 nscu �1 aasnincton live. 4I9I t chi n s c n > 1'1 1) PHONE NO.0 ATTENTION PHONE NO. ATTEN I N •'a ' REPORT OF: PROJECT Shupku Sturas Hutchi neon, i'i14 3/31/31 Total amL.unt of invoice = $ 2460.30 p1easo t, v o Lneluseu itc11 izatiun. � 2) ov I l 3z. s o INVOICE BALANCES NOT PAID WITHIN THIRTY DAYS OF INVOICE DATE ARE SUBJECT TO 1%% PER MONTH (18% PER ANNUM) INTEREST OR FINANCE CHARGE. FILE COPY A MIAW a "m HIH a C P' a 3. Evaluation, Recommendations, and Report Preparation EXPENSE ITEMIZATION $212.00 Env. Project Manager TWIN CITY TESTING CORPORATION hours 578.00 5117.00 MPCA Excavation Report for Petroleum Release Sites field technician Month: March 1991 1.6 hours $50.00 $80.00 Word processor Ayers Client: City of Hutchinson hours S40.00 512.00 Clerical Staples 0.1 Project: Shopke $30.00 53.00 4, Chemical Analysis Work order: 4231 91 -67.03 5. Drilling Invoice Total 52,460.30 - - 6. Vehicle Expense Task task Name Units Rate Cost Subtotal Remarks ................................................................................................................ 1. Field Work 244.0 miles $0.60 $895.90 ............................... 7. Other Expenses field Technician Szumi llas 17.9 hours $50.00 $895.00 $272.50 Underground storage tank removal monitoring, 1.0 day $75.00 $75.00 Water level indictor water level measurements. 1.0 2. Project Management $5.00 $5.00 Sampling Gloves $822.40 0.5 each Senior Env. Professional Oppen 0.2 hours $95.00 $19.00 1.0 day $25.00 Env. Project Manager Fellows 10.3 hours $78.00 $803.40 Project scheduling, regulatory contact. $162.50 3. Evaluation, Recommendations, and Report Preparation Invoice Total 52,460.30 i $212.00 Env. Project Manager Fellows 1.5 hours 578.00 5117.00 MPCA Excavation Report for Petroleum Release Sites field technician Szumillos /Howard 1.6 hours $50.00 $80.00 Word processor Ayers 0.3 hours S40.00 512.00 Clerical Staples 0.1 hours $30.00 53.00 4, Chemical Analysis 5. Drilling 6. Vehicle Expense $258.40 3/4 Ton truck 16.0 hours 57.00 $112.00 3/4 Ton truck 244.0 miles $0.60 5146.40 7. Other Expenses $272.50 MNU Photionization Detector 1.0 day $75.00 $75.00 Water level indictor 1.0 day $5.00 $5.00 Sampling Gloves 0.5 each S10.00 55.00 Film 1.0 day $25.00 $25.00 Misc. Expense $162.50 Surveying (Pellinen) Federated Express Invoice Total 52,460.30 i OPDER RECD . s, tLuwi city testing corooraoan I W CROMINELL AVENUE f 1 '+ , 5T PAM. MN ss n. PNONE EINMSJlU. Project Manager: r. :ASE REMIT T0: 1NVV1�e 1vu. BOX C/M 9395 PAUL. TEkhIS: NET 3n UAYS Equal OpporrunitP£nplover .. UESTED BY NAME COMPANY PHONE NO. INVOICE TO REPORTED TO: (Same as invoice to unless designated below) NAME ACCOUNTNO. NAME ACCOUNT NO. 44633 L.iCv of IIutchinsun j/ lloshintctun Aviv. Li. Hutcnin,un, NN bti35U ATTENTION PHONE NO. ATTENTION PHONE NO, Jit81L:. V 414 -496 =O 1 PROJECT REPORT OF: Shopku Stores iiutchinscn, lit; 4/30/91 Total amount of invoice 5 15"46. &0 Plcose LEE! enclosed itemization. .0 bU INVOICE BALANCES NOT PAID WITHIN THIRTY DAYS OF INVOICE DATE ARE SUBJECT TO 1%% PER MONTH 118% PER ANNUMI INTEREST OR FINANCE CHARGE. A member d Vw[HIH1 group of campairtamt FILE COPY Invoice Total $1,538.80 Units e Cost Task Subtotal Remarks It TA Name ........................................ ....... ------- - - ---- -------------- -----......... 1. Field Work $20.00 Field Technician szunillas 0.4 hours $50.00 $20.00 UST Excavation Report. 2. Project Management $689.80 Senior Env. Professional Matlock 0.2 hours $95.00 $19.00 Contracting, Regulatory contac Env. Project Manager Fellows 6.3 hours $78.00 5491.40 Enf. Professional Pauly 2.6 hours $69.00 $179.40 3. Report Preparation $124.00 Drafter Vibar 1.4 hours $40.00 $56.00 Word Processor Kautz /Ayers 1.7 hours $40.00 $68.00 4. Chemical Analysis $705.00 BETX- Gasoline 5.0 each $125.00 $625.00 UST excavation soil samples. Metals 2.0 each $40.00 580.00 5. Drilling 6 Vehicle Expense 7. Other Expenses Invoice Total $1,538.80 ARN OLD & MCDOWELL DAVID B. ARNOLD ,) ATTORNEYS AT LAw BABY D. McDO LL J CB:AHLES H. CABIQCHAEL" STEVEN A. ANDERSON 101 PARE PLACE WILLIAM W. CAMBRCII O. BARRY ANDERSON' w 'UTCHINSON, MINNESOTA 55350-2560 STEVEN S. HOOF \ (612) 587 -7575 5681 CEDAR I'WE ROAD IA SA E. PBETLAND MINNEAPOLIS, MINNESOTA 55416 DAVID A. BRII EMANN . A PAR (612) 587 -4096 (am) 545-9 PAIIL D. DOVE �\ MN TOLL PEES 600 -943 -4545 JOSEPH M. PAIEMENT RRSIDENT ATTORNEY PAR(612)545-1793 JAMES UTLHY O. BARRY ANDERSON JULIA A. CHRISTIANS 501 SOUTH MUSTS Pa:xcarox, MDDlaso rA 553 s53n RICHARD O. WOSE (612)369-2814 TIMOTHY W. FAPINSII , /� PAX (612) 389 -5506 May 31, 1991 I r � Mr. Gary D. Plotz I 417 s City Administrator ti 00 37 Washington Avenue West N m Hutchinson, Mn. 55350 W m 0 Re: Hutchinson Downtown Development Project !� ° N0 Re: Our File No. 3244 -89 -0031 Dear Gary: • I had hoped to have the Petro Fund application ready for action by the City Council today. Unfortunately, I am still waiting for information from Twin City Testing which will allow me to properly prepare the application. Accordingly, I would ask that this item be withdrawn from the agenda for today's meeting. Enclosed for Council information, please find copies of my correspondence to Oskey and Fellows. I believe these letters are self - explanatory. Thank you. Very truly yours, OD & M OWELL F GBa L r Anderson GBA:lm Enclosure ' CERTIFIED AS A CIVIL TRLfI SPECIALIST BY THE MDINESOTA STATE BAR ASSOCIATION }� "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION a/ Y DAVID B. ARNOID • GARY D. McDOMELL STEVEN A. ANDERSON O. BARRY ANDERSON' STUNMW S. HOOE "URA X. PRETLAND DAVID A. BRUEOOEMAVN PAUL D. DOVE JOSEPH M. PAIRMENT JAMES LTLEY JULIA A. CH RISTIANS RICHARD O. MCGEE TIMOTHY W. FAFINSEI May 31, 1991 A RNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE H UTCHINSON, MINNESOTA 55350 -2563 (612) 587 -7575 FAX (612) 567 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. William Fellows Twin City Testing Corp. 662 Cromwell Avenue St. Paul, Mn. 55114 Re: ShopKo Project Our File No. 3244 -89 -0031 Your File No. 4231 -90- 4528.02 OF CDDRSRL CHARLES R CAIIMI WILLIAM W. CAMEUON 5661 CEDAR LAZE ROAD MINNEAPOLIS. MINNESOTA 55616 (612) 545 -9000 MN TOLL FUZE 600 - 543.4545 !AX(6E1)545-1793 501 S(XVTH FOURTH STREET PRINCETON. BiNNE9OTA 55371 612)369 -2214 PAX(612)389 -5506 1 2b V S MAY1991 RE CE IVED ` � EI 'ED o BY Dear Bill: • This letter is a follow up to our telephone conversation of Thursday, May 30, 1991 regarding the above referenced project. As I told you over the telephone, I am in the process of preparing the application for reimbursement from the Petro Fund. The Petro Fund is next scheduled to meet on July 10, 1991. According to the rules established by the Petro Fund, if we can get our application in to the Petro Fund prior to June 10, 1991, there is the possibility that the application will be considered at the July meeting. They are running significantly behind and it is possible that it might not be considered until some later date, but obviously, we would like to have the application completed as soon as possible. In reviewing the application, I note that Part IV calls for a break down of "investigation and source identification" and "preparation of a corrective action plan" as well as "clean up of releases." Obviously, the latter category does not apply at the present time. The invoices that the City has from Twin City Testing are unfortunately not broken down as required by the Petro Fund application. I would appreciate it if you would see to the prompt division of those invoices into a form appropriate for submission to the Petro Fund. • I note that your contracts are rather detailed as to the work to be performed, and that might be a good place to start. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCL\TION ( 7/_ F Mr. William Fellows May 31, 1991 Page 2 The next subject that you and I discussed was the question of your initial "pilot" test of the venting system. You indicated that the draw was not sufficient and were speculating that the reason the draw was not sufficient was that the site was currently open to the air. If you need -to do additional testing using an asphalt surface, I would recommend the City parking lot which is located behind the now vacated Hutchinson Liquor Store or possibly Hassan Street at the end of the block. It is my understanding that the plan is that the current Mike's Mobil site will be parking lot, concrete or other impermeable and immovable object. There may be some minor landscaping, but at the present time, the plan is to have that portion of the site in asphalt form. Please contact me with any questions. Thank you. Very truly yours, ARNOLD & McDOWELL G. Barry Anderson GBA:lm CC Gary Plotz John Rodeberg r� U City 0f M E M O R A N D U M June b, 1991 0 L� TO MAYOR AND CITY COUNCIL FROM HAZEL SITZ, PERSONNEL COORDINATOR RE ANNUAL CITY APPRECIATION PICNIC The 17th annual city appreciation picnic will be coming up this summer. We have served from 300 to 350 people at this event the past few years. The usual date for the picnic is the Wednesday after the close of the County Fair. This year, that would be August 21. Another possibility is to wait until one week after the fair (August 28). Based on comments received after previous picnics, it would sees that the pork chops prepared by the Pork Producers are a favorite. I would suggest going with that menu this year. Please provide direction as to the date, menu, and any other suggestions for ways of handling the picnic. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 9- G Hutchinson, Minnesota 55350 - Printed on recycled paper - CITT CF HUTCRINSON, MINNE3OTl 3UPp1,ENEWT TO CONTRACT M0. i- 3UPPLEMENTAL AGREEMENT 90. 38EET 1 OF 1 ICONTRACTORt IEEDERAL PROJECT ISTATE PROJECT ICIT! PROJECT I DIAXOND 5 WRECKING. INC. I 1 1 90-25 ADDRESS: ILOCATIONt RR 2, BOX 179, ROTCMSON, MN 55350 I DOWNTOWN SHOPED DEVELOPMENT SITE - PHASE 1 I (THIS CONTRACT IS AMENDED AS FOLLOWS: I i I ADDITION OF THE FOLLOWING WORE: I I DIG OUT AND REPAIR UNMARKED WATER SERVICE BETWEEN 145 HASSAN 6 127 HASSAN, I I DISCONNECT AT THE MAIN - MAY 6TH, 1991 I 2 HOURS BACKHOE @ $139.00 $278.00 I 1 HOUR LOADER @ $100.00 $100.00 I $378.00 REMOVE ABANDONED, FILLED TANK UNDER CARQUEST 5-8 -91 $300.00 I I I I I TOTAL ADDITION I I $678.00 I i I i I ORIGINAL CONTRACT I $36,800.00 I I SUPP r.vwvurrAr. AGREEMENT NO. 1 INCREASE ; 800.00 I SUP PLEMENTAL AGREEMENT NO. 2 INCREASE $ 5,013.00 I SUPPLEMENTAL AGREEMENT NO. 3 INCREASE $ 678.00 i TOTAL I I I I I I I I I I I I I $43,291.00 I I I I I I I I I I I I I I I I l0riginal Contraot Amount I I I $36,800.00 [Dated: 19 (original Contraot Date I , Direotor of Engineering I I 1 -22 -1991 (Dated: 19_ I , I I Contraotor I • 1 I 1 " IDatedt , 19_ I Mayor I 1 (Dated: 19. I I I - - - - -- ---- I - - - - -- - - City Administrator A_ I V C M H M 0 DATE: June 6, 1991 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Drainage Problem Areas Paul 6 Kathleen Skarvan Residence, 708 Shady Ridge Road Cleo Hanson Residence, 1265 Lakeview Lane Brown & Dunlap Residences, 966 6 976 Hassan St. S.H. The heavier than normal rainfalls the last two years have created many drainage problem areas and have damaged existing storm sewer systems or brought problem areas to our attention. Skarvan Residence • A 12^ concrete tile line has been in place for years prior to annexation to the city. The Street Department has spent a significant amount of time mainta the line. This spring it collapsed under the driveway area, causing damage to the driveway. The level of pipe damage appeared too significant to repair. Due to the potential damage to the driveway and house, we had Juul Contracting construct a new storm sewer line which will provide a higher level of service with less maintenance. An easeme most be obtained from the Skarvan's. Since the pipe services the entire Shady Ridge Circle area, we propose that this cost be assessed to the entire area, either now or wben future street improvements are completed. — Approximate cost $6,500 (including driveway reconstruction). Hanson Residence The Hanson property is at the bottom of the hill on Lakeview Lane, just west of School Road. During the last large rainfall, the water built up in the street and flowed through her yard, washing out the newly laid sod. The existing storm sewer can not handle the flow. The catch basin is too small for the flow, and the existing line is at or above capacity. We propose to obtain an easement and construct a new catch basin and outlet it to the wetland behind her property. — Approximate cost $4,500 (including yard restoration). City all rj Parks & Recreation Police Department 37 Washington Avenue West 900f7arrington Street 10 Franklin Street South (612) 587 -5151 (612) 587.2975 (612) 587 -2242 Hutchinson, Minnesota 55350 • Printed on recycled paper . - mayor and city council Be: Drainage Problem Areas June 6, 1"1 • Page 2 Brow 6 Dunlap Residences A storm drain running to the back lot line of these residences has collapsed. The residences have constructed a fence and concrete driveway over the existing easement. We will be notifying the owners and fixing the pipe. We assume we can salvage and replace the fence, and it appears the pipe under the concrete driveway is okay. We may damage the fence or driveway depending on the collapse location. We are trying to get a copy of the easement. - Approximate cost $3,500 (depending on extent of damage b restoration) We have approximately $8,000 left in the Storm Sewer Maintenance Account. If the last two areas are paid from this fund, and the first is assessed, we may utilize the entire budget. We will not have funds for unforeseen problems for the remainder of the year, or for work in Shady Ridge Circle. John P. Rodeberg Director of Engineering JPR /pv 9 C MEMO 11 • DATE: June 6, 1991 T0: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Proposed Airport Improvements Supplement to Architects - Engineers Agreement with TRDA The Airport Commission is holding a meeting just prior to the City Council to review the project layout and cost estimates. We have had concerns regarding the project cost and scope, and will refine these items for discussion with the Council. Also, the consultant assumed a cost of $5,000 for soil borings on the site, based on taxiway and runway construction only. Due to the layout of the parting, aprons, hangers, and the terminal, more soil borings were needed than expected. The new estimate of $13,525 includes all necessary borings. The addition cost to the City will be 101 of the difference after Federal Funding, or $852.50. We recomend approving a supplement to the consultant agreement for this amount. John P. Rodeberg Director of Engineering JPE /Pv City Hall 37 Washington Avenue West (612) 587 -5151 Parks &Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, • Minnesota 55350 - Printed on recycled Paper Police DeWartment 10 Franklin Street South (612)587 -2242 9 -X June 4, 1991 ARNOLD & MCDOWELL ATTOE..NEYs AT Uw 5801 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 -1492 (612) 545 - 9000 MN TOLL FREE 600-343-4343 TAS (612) 343 -1793 Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Re: Rannow Relocation Our File No. 3244 -89031 Dear Gary: OF � CHARLES H.CARMICRAEL wILLLI[ W. CAMERON $01 SOUTH POIJRTR STREET PRINCETON, NINNESOIA 55371 (612) 369-2214 FAS (612) 369 -5306 IOl PARE PLACE HUTCHIVSON, MINNESOTA 35330 (612) 367 -7575 PAS (612) 567 -4096 � ��.�..i Y I•.sJ w N � �N BY .7/ Please place approval of the Mutual Release on the city council agenda for the next regularly scheduled city council meeting. As you may recall, this proposal was authorized by the city council at its last regularly scheduled meeting and the proposal was accepted by Dr. Rannow. Essentially, the agreement is that both parties will waive any claims they may have against the other party, Dr. Rannow will accept the previously tendered $23,000 in relocation payments, and the city will agree to not conduct any further audits or to otherwise inquire into Rannow's eligibility for specific relocation benefits. Execution of the Release is effectively a matter of form as the proceeds have already been paid to Dr. Rannow, he has vacated the premises and the city has now changed the locks. However, the parties should formalize the agreement and that is the purpose of the document before you. L 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE EAR ASSOCIATION A - CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION t DAVID B.ARNOLD • GARY D. X.DOWELL A STEVEN .ANDERSON O. BARRY ANDERSON' STEVEN S. HOOF LAURA S. PRETLAND DAVID A. ERUEOOEMAXN PAUL D. DOVE JOSEPH M.PAIEMEYT JAMES CTLEY JULIA A. CHRISTIANS RICHARD O. NCOEE TIMOTHY W. FAFINSEI June 4, 1991 ARNOLD & MCDOWELL ATTOE..NEYs AT Uw 5801 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 -1492 (612) 545 - 9000 MN TOLL FREE 600-343-4343 TAS (612) 343 -1793 Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Re: Rannow Relocation Our File No. 3244 -89031 Dear Gary: OF � CHARLES H.CARMICRAEL wILLLI[ W. CAMERON $01 SOUTH POIJRTR STREET PRINCETON, NINNESOIA 55371 (612) 369-2214 FAS (612) 369 -5306 IOl PARE PLACE HUTCHIVSON, MINNESOTA 35330 (612) 367 -7575 PAS (612) 567 -4096 � ��.�..i Y I•.sJ w N � �N BY .7/ Please place approval of the Mutual Release on the city council agenda for the next regularly scheduled city council meeting. As you may recall, this proposal was authorized by the city council at its last regularly scheduled meeting and the proposal was accepted by Dr. Rannow. Essentially, the agreement is that both parties will waive any claims they may have against the other party, Dr. Rannow will accept the previously tendered $23,000 in relocation payments, and the city will agree to not conduct any further audits or to otherwise inquire into Rannow's eligibility for specific relocation benefits. Execution of the Release is effectively a matter of form as the proceeds have already been paid to Dr. Rannow, he has vacated the premises and the city has now changed the locks. However, the parties should formalize the agreement and that is the purpose of the document before you. L 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE EAR ASSOCIATION A - CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION t Gary D. Plotz June 4, 1991 Page 2 Thank you for your time and attention to this matter. Very tru ARNOLD & G. Barry GBA /kt Enclosure cc: Steven Ward E i I � U MUTUAL RELEASE OF ALL CLAIMS KNOW ALL MEN BY THESE PRESENTS that Bruce Rannow ( "Rannow ") for Twenty Three Thousand Dollars ($23,000) and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, does for and on behalf of himself and his heirs, executors, administrators, successors and assigns, agree to and does release, acquit and forever discharge the City of Hutchinson and the Hutchinson Community Development Corporation ( "City ") and its employees, heirs, executors, administrators, successors and assigns, and each and all thereof, of and from any manner of action or actions, suits, claims or damages, known or unknown, liquidated or unliquidated, fixed or contingent, direct or indirect, which Rannow or his heirs, executors, administrators, successors or assigns ever had, has or ever can have or claim to have against the City by reason of any matter, act or thing prior to the date of this general Release including but without limiting the generality of the foregoing any and all relocation claims authorized or permitted under federal or state law associated with the City's acquisition of certain rental property in the downtown redevelopment district previously occupied by Rannow. IT IS FURTHER STIPULATED AND AGREED, that the City, for good and valuable consideration, receipt and sufficiency of which are hereby acknowledged, does for and on behalf of itself and its heirs, executors, administrators, successor and assigns, agree to -1- q4 9 and hereby does release, acquit and forever discharge Rannow and his heirs, executors, administrators, successors and assigns and • each and all thereof, of and from any and all manner of actions, suits, claims or damages, known or unknown, liquidated or unliquidated, fixed or contingent, direct or indirect, which the City ever had, has or ever can or may have or claim to have against Rannow and his heirs, executors, administrators, successors or ' assigns for, upon, or by reason of any matter, act or thing prior to the date of this general release, including without limiting the generality of the foregoing, any rental obligations associated with Rannow's release of certain business property located in the downtown redevelopment district. Further, it is expressly understood and agreed that the City waives any and all claims to audit, inspect or otherwise ascertain the accuracy of all relocation benefits, the City having been given an opportunity by Rannow to previously do so and the City now expressly waiving any further right to inspection or audit. IT IS SPECIFICALLY UNDERSTOOD AND AGREED that the payment and acceptance of the consideration recited above is full, final and complete compromise, settlement and satisfaction of disputed claims and, without waiving the generality of the foregoing, in full compromise and satisfaction of any obligation on the part of the City for relocation benefits, whether that amount is greater lesser than the amount paid. -2- 0 above. The undersigned has executed these presents this day of June, 1991. Bruce Rannow, D.C. CITY OF HUTCHINSON Its Attest: is Gary D. Plotz Hutchinson City Administrator sba \32441031 -rel -3- There are no covenants, promises, undertakings or understandings outside of this Release nor other than as set forth above. The undersigned has executed these presents this day of June, 1991. Bruce Rannow, D.C. CITY OF HUTCHINSON Its Attest: is Gary D. Plotz Hutchinson City Administrator sba \32441031 -rel -3- Burial • Removal • Transit Permit Permit No NAM NAMC GF CE EASEO - GATE OF CEATH CEATH CC� Lee Sang Lam I May 22, 7997 — M t WNICABL£t I I YES 7�rM10 SEX AGE OF CEAM lcnT, VILLAGE OR TCA\SHIPI ICCUVTY) - V!a1e I 29 �FLACE oaklar.d, Ca. P.larneda ER'CC CF DISPOSAL: FLACE CF C:SPOSITION JhAMC OF CEMETERY CR CREMATORY) (CITY. VILLA*C CR TOM\SHIF, C�UNTY,STAT I ix BURIAL CREMATION � REMOVAL O'TMER ISRC<Iwr) J Oakland Cemetery Hutchinson, Minn. __ - ID hIORTtC1Ah OR FUNERAL 11RECTDR BU51h E55 AGGRESS 400 South Glen St. Hutchinson, Minn. A certificate of death having. een filed as required by law, permission is hereby give to d i sp o s e of t hi s body. 51 hA •R Cr UTr, VILLA:E OR SOwNSmw COUNTY TI TL[ GAT ISSUED r Hutchinson McLeod Sub- Regi -- -- 5 -31-1991 - - -- S.�i` AILRE 0� - QF r�ER5UN IN CHARGED °NVEYAhCE 51INAIRI OF SEXTON CR CEMETERY OFFICIAL LATE RECEIVE =. A5 STATEO ABOVE j r 9/ ; Vi Sz` - o / ....POS"noN OC CC Oh: IOATC) ti / HE00113 -03 7.84, This form prowoeo by the Minnesota Cepartment of Health. Section of Vital Statistics Original —Place or Disposition Copy —Sob Reg :l tr. Oakland Cemetery 002741 j Hutchinson, Minnesota Notice to City Clerk: °te ' 9 For Interment a For Lot Sale W C Sold to N J p Address �( _ N Lot / N J / O� Bloc Add*lean or Sectio f Part of Lot cov Price of Lot $ Price of Interment S �/ (This is not a receipt) Sexton, Ock and Cemetery �o6ralz ✓ L an19e 0714 <aJ5.9t9 gAA H J 400 // &U/Si _ n <5 el N U1ckniOn, ZnnFJOld XWO G6ap 7elp6one 612 -Sd7 -2124 41 f � 1 , ti :tGueii° Bank G l3' Ilu.chmson -N A sys IV 1� REGULAR COUNCIL MEETING WATER & SEWER FUND *Withholding Tax *US Postmaster American Payment Center Brandon Tire Bro Tex Burns Manor CAPP City of Hutch City of Hutch Coast to Coast Commissioner of Revenue Commissioner of Revenue Continental Research Curtin Scientific Daak Refrigeration Electric Motor Family Rexall Farm & Home Feed Rite Fisher Scientific Fitzloff Hdwe • Floor Care G & K Services Hach Hornich, Robert Hutch Cenex Hutch Telephone Hutch Utilities Hutch Wholesale John Henry Foster Junker Lundahl, Ralph Meece, Merle Mid America Plastics MN Mutual Life Ins MN Valley Testing MPCA Mutual Benefit Life Ins Nalco Chemical PERA Quade Electric State Treasurer State Treasurer Stringer Tri County Water US Postmaster L� JUNE 10, 1991 employer contribution 681.76 water bills postage 231.00 3 months rent 63.00 tire repair 9.50 tissues 91.34 advance 30,000.00 repair kits 250.29 June medical ins 2,563.66 June dental ins 309.66 supplies 166.47 1/2 June sales tax 1,683.90 May sales tax 3,367.79 rid o grease 220.21 lab supplies 100.51 repair dehumidifier 35.50 check motors 18.00 batteries 3.00 supplies 19.52 acid 676.84 flask 103.60 filters 15.86 towels 88.60 uniforms 186.12 lab supplies 547.31 water bill refund 75.51 fertilizer & fuel 1,331.33 phone service 417.58 electricity 14,146.57 parts 37.88 valves 51.96 May refuse 55,186.56 water bill refund 67.12 exam fee 20.00 pipe parts 60.07 June life ins 47.88 tests 173.00 reg- M.Graham 40.00 June LTD ins 114.14 optimer 8,325.00 employer contribution 393.88 parts 20.58 license renewal 15.00 license renewal 15.00 mtce contract 205.00 salt 17.60 meter postage 153.78 hot plate & gloves 504.40 TOTAL $122,853.28 1/ - CENTRAL GARAGE FUND 145.00 • registration fees 416.00 *Withholding Tax employer contribution 100.17 Brandon Tire tires & repairs 758.86 Carquest supplies 877.03 Champion Auto supplies 136.42 Christensen Repair chain 23.65 City of Hutch June medical ins 329.21 City of Hutch June dental ins 43.79 Coast to Coast parts 22.62 Farm & Home parts 2.20 G & K Services uniforms 44.75 Harpel Bros gear 2.60 Hutch Wholesale supplies 134.38 Jerry's Transmission engine repair 6,792.69 L & P Supply repair kit 35.20 Land Care blade 193.50 MacQueen parts 100.66 MN Mutual Life Ins June life ins 5.67 MPCA hazardous waste fee 42.00 Mutual Benefit Life Ins June LTD Ins 13.39 PERA employer contribution 58.67 US Postmaster meter postage 3.77 W D Cooling repairs 1,347.25 Wigen Motor repairs 811.72 TOTAL $11,880.20 r� U GENERAL FUND *DNR watercraft fees 145.00 *DNR registration fees 416.00 *US Postmaster June newsletter 208.76 *Cedar Lake Farm deposit for trip 250.00 *DNR registration fees 352.00 *DNR watercraft fees 200.00 *MN Orchestra 26 tickets 520.00 *Withholding Tax employer contribution 4,275.36 *MN Orchestra 26 lunches for concert 248.63 *DNR watercraft fees 113.00 *DNR registration fees 244.00 Allied Mechanical part 19.95 AMI sewer line clean 42.00 Amoco Oil gasoline 13.34 Automation Supply ribbons 28.34 Bachman's coffee trees 618.75 Roger conference expenses 159.57 • Bakken, Barclay, Barb swimming refund 12.00 Bennett toner 68.40 Blevins Concession supplies 106.28 Breitkreutz, Jerilyn rec refunds 26.00 Bremix concrete 157.50 Brinkman, Milt June rent 175.00 • Brown, Janet picture frames 10.40 C & C Machine repair 60.00 Century Labs cleaners 291.85 Chamber of Commerce rent & equip use 403.39 Champion Auto body filler 2.99 Charles Bailly audit work 8,500.00 City of Hutch June dental ins 2,827.59 City of Hutch June medical ins 21,847.01 Coast to Coast supplies 157.73 Coast to Coast supplies 85.52 County Market groceries 68.71 Crow River Vet boarding & K -9 food 331.35 Culligan service & salt 46.00 Doherty, G.& Jackson Co small cities loan 961.94 Ellig, Bruce rec refunds 24.00 Ericksons More 4 supplies 162.61 Family Rexall supplies 12.05 Family Rexall supplies 43.90 Famuth Prop /Koopman Htg small cities loan 2,646.25 Farm & Home supplies 256.06 Farmers Elevator chemicals 690.00 Feed Rite chemicals 1,432.54 Fenton Motors lease payment 300.00 Fire Instructors Assc postage 6.34 Fitzloff Hardware supplies 178.27 Equip maintenance check 150.00 . Flaherty Floor Care supplies 346.48 Floralview baby planter 22.00 G & K Services uniforms 611.87 GAB Nelson claim 503.15 Glencoe Uniforms uniforms 29.95 Glidden paint 2,030.50 Gopher Sign signs 63.94 Hanson, Carol rec refund 1.00 Hanson & Vasek permit refund 41.45 HCVN cable tv 750.00 Henry's Foods supplies 467.11 HTC workstudy 114.08 Hutch Cenex gasoline 3,755.49 Hutch Conv & Visitors Bur April lodging Tax 1,337.76 Hutch Leader ads & pubs 810.66 Hutch Plumbing & Htg pool repairs 1,662.20 Hutch Telephone phone service 2,862.01 Hutch Utilities lamps 674.55 Hutch Utilities electricity & gas 2,739.08 Hutch Wholesale supplies 43.96 Hutch Wholesale parts 14.39 Ink Spots printing 143.50 Insurance Planners misc crime 672.00 ISIA badges 412.00 Garden till & fert garden 41.00 • Jim's Koelln, Patricia swimming refund 20.00 L & P Supply supplies 64.15 Land Care Equip parts 156.50 Law Enforcement name bars 37.95 League of MN Cities reg- K.Merrill 25.00 Lee, Ernest flags 494.00 • M & D Prop /Allied Mech small cities loan 4,350.00 M & D Prop /Simonson Lbr small cities loan 3,775.45 Mankato Mobile Radio siren check 118.50 Marco repairs 239.96 Mark's TV turntable repair 20.00 McGarvey Coffee coffee 54.90 N.cLeod Coop Power electricity 458.97 McLeod Cty Emerg Sery atlases 64.00 Meeker Washed Sand sand 1,136.04 Meisner, Rory softball refund 80.00 MN City Mgmt Assc dues 50.00 MN Mutual Life Ins June life ins 401.10 MN Sports Fed state sanctioning 30.00 MN Twins 46 tickets 463.00 MPCA license renewal 15.00 Mutual Benefit Life Ins June LTD ins 959.14 New Ulm Growers baskets 120.00 Nicklasson Athletic equipment 131.40 Northern States Supply bolt cutter 30.38 Olson, Debra swimming refund 13.00 Olson's Locksmith keys & repair 70.49 PERA employer contribution 4,858.52 PERA- Def.Contrib Plan employer contribution 8.28 Peterson, Lyndon Sr. Prom music 70.00 Peterson, Matt safety boots 30.00 . Popp, James class expense 44.35 Prieve, Karla shelter refund 10.00 Quade repairs 171.56 Quade Electric supplies 174.98 Schmeling, Brent softball refund 18.00 Schmeling Oil filter 13.77 Secretarian services- M.Swanson 1,020.00 Security State Bank payment #14 230.71 Seven West Wash washing 43.00 Shopko photos 273.54 Sid's Foods groceries 181.87 Sid's Foods groceries 35.64 Sorensen Farm rentals 127.40 Standard Printing supplies 115.57 Star Cable June service 4.05 Stotts, Casey training expense 30.00 Streichers light bar 2,140.95 St. Cloud Restaurant paper cups 44.10 Telecky, David repair glasses 7.00 Templeton May employer contribution 284.92 Tri County Water salt 79.20 Turner, Linda swimming refund 12.00 UBC supplies 28.78 US Postmaster meter postage 751.92 Waage, Richard meeting expense 52.65 Watertown Fire Dept pumper school 50.00 Wm Mueller blacktop 2,228.53 Worum Chemical toluene 172.75 Xerox contract payment 329.80 Zieman, Sharon tapes 5.30 TOTAL $97,074.58 BOND FUNDS • RURAL FIRE DEPT Coast to Coast parts McLeod Cty Emergency Sery atlases TOTAL YOUTH CENTER *Withhold Tax Acct City of Hutch City of Hutch MN Mutual Life Ins Mutual Benefit Life PERA US Postmaster Hutch Utilities Northland Bev Star Cablevision Hutch Leader John Uran Korey Luhmann Marquette Bank Tow Distributing Frito Lay • Tombstone Pizza employer contribution June medical ins June dental ins June life ins June LTD ins employer contribution meter postage electricity supplies June service adv DJ show band June rental supplies supplies pizzas TOTAL BONDS OF 1990 Hutch Leader bids LIBRARY FUND DEBT Ehlers & Assoc professional services BONDS OF 1980 First Trust principal & interest HOSPITAL BOND FUND First Trust principal & interest 1980 TAX INC DEBT SERV M & D Prop /Allied Mech 82 loan • Famith Prop /Koopman Htg 8% loan G.Doherty /Jackson Co. 8% loan M & D Prop /Simonson Lmbr 8$ loan TOTAL 10.55 112.00 $122.55 63.46 147.10 15.64 4.41 10.39 37.17 3.53 72.24 101.42 25.30 23.10 270.00 75.00 2,200.00 141.00 34.20 70.40 $3,294.36 79.80 11,244.00 93,098.38 607,035.88 1,650.00 1,003.75 364.88 1,432.07 $4,450.70 1990 TAX INC CONST *Dr. Bruce Rannow Hutch Utilities Hutch Telephone Plaza OK Coast to Coast Big Bear Simonson Lumber Page -All Pace McGraw & Ward EnviroNet • relocation expenses electricity & gas phone service supplies supplies posts hasps pager service professional services professional fees est #4 TOTAL 23,000.00 304.82 83.14 59.36 62.32 321.00 20.34 24.86 2,236.65 1,700.28 128,629.69 $156,442.46 0 5/29/5 HUTCHINSON UTIL COMMISSION PAGE -- BALANCE SHEET APRIL 30, 1991 FOR YOUR INFORMATION A TOTAL ASSETS UTILITY PLANT - AT COST LAND & LAND RIGHTS 790,012.25 DEPRECIABLE UTILITY PLANT 25,884,025.79 TOTAL UTILITY PLANT 26,674,039.04 LESS ACCUMULATED DEPRECIATION — -- ----- <13,72G,081.34) TOTAL ACCUMULATED DEPRECIATION (13,720,ee1.34) CONSTRUCTION IN PROGRESS 322,336.25 TOTAL CONSTRUCTION IN PROGRESS 322,336.25 TOTAL UTILITY PLANT DEPREC VALUE 13,276,292.95 RESTRICTED FUNDS & ACCOUNTS FUTURE EXPANSION & DEVELOPMENT 8,887,483.00 MEDICAL INSURANCE 100,600.00 BOND & INTEREST PAYMENT 1986 285,05 3 1986 BOND RESERVE 392,OG CATASTROPHIC FAILURE FUND 750,000.00 TOTAL RESTRICTED FUNDS & ACCOUNTS i0,414,536.35 CURRENT & ACCRUED ASSETS CASH IN BANK 1,516,814.02 INVESTMENTS & SAVINGS ACCOUNTS 468,012.41____ ACCOUNTS RECEIVABLE 1,422,372.33 INVENTORIES 578,405.25 PREPAID INSURANCE ACCRUED INTEREST RECEIVABLE 385,897.61 TREASURY BILL DISCOUNT (60,980.95) ----- ----- TOTAL CURRENT & ACCRUED ASSETS 4,351.442.25 DEFERRED CHARGE BOND DISCOUNT 1986 60,661.93 TOTAL DEFERRED CHARGE TOTAL ASSETS 28, 102, 933.48 ,... 5/29/91 __... - HUTCHINSON UTILITIES CUMMISSION- _______________- -. PAGE__ _. 2 __..____.____ BALANCE SHEET APRIL 30, 1991 w w w w TOTAL x _... MUNICIPAL EQUITY & LIABILITIES MUNICIPAL EQUITY 4 MUNICIPAL EQUITY 23,163,216.53 > -- _. UNAPPROPRIATED RETAINED EARNINGS _._. 1,281,580.32 CONTRIBUTION TO CITY (137,500.00) TOTAL MUNICIPAL EQUITY 24,307,296.85 LONG TERM LIABILITIES -NET OF " CURRENT MATURITIES hs 1986 BONDS 2,635,000.00 TOTAL LONG TERM LIABILITIES __. 2,635,000.00 19~ _ CONSTR CONTRACTS & ACCTS PAY RETAIN _ ]9 TOTAL CONSTRUCTION A ACCTS PAY .00 i __.. _. CURRENT & ACCRUED LIABILITIES x4 NOTE PAYABLE - LEASE PAYABLE 2,653.52 ! ACCOUNTS PAYABLE 857,858.64 '• ACCRUED ---- ABLE 164,360.55.. n ACCR MEDICAL FUND _.._ ...._- - _-- --. .- --- -- CUST OTHER CURRENT & ACCRUED LIABILITIES (888.35) ..TOTAL .CURRENT.&. ACCRUED. LIAR _._.. . -_ _.. .__.__._..1,166,636,43_____._ ' ae a la� II ' TOTAL MUNICIPAL EQUITY & LIAB __ 28, 102,933.48:9 41' , 4 1� 91 e 4 q q , I 63 ro 4] ..__.. • _.__._. 5/29/95 ___ .. -_ HUTCHINSON UTILCOMMZSSIDN PAGE _____ __00. __- ___..._,_(100.31.) 500. 00_ MUTCHINSON,MNESOTA STATEMENT OF INCOME 8 EXPENSES 1,342,068.69 FOR YOUR INFORM (120,177.10) APRIL 30, 1991 71,335.56 62,463.72 70,474.80 8,Ui1.08 PREVIOUS CURRENT BUDGETED BUDGET ANNUAL 46,264.00 YEAR TO DATE YEAR TO DATE YEAR TO DATE DEVIATION BUDGET INCOME STATEMENT 128,154.00 CUSTOMER SERVICES 5,678.55 6,320.50 5,952.00 OPERATING REVENUE 18,600.00 ADMINISTRATIVE 4 GENERAL EXPENSES 285,313.38....__._ —.'353 776_,_52 __— SALES - ELECTRIC ENERGY 2,978,016.54 3 2,917,932.50 171.193.05 9,153,250.00 SALES FOR RESALE .00 120.00 .00 120.00 lee NET INCOME FROM OTHER SOURCES 23,066.64 __. 20 ,607.13_.___.____15,212.94 5,394.1938,.46154 SECURITY LIGHTS 4,490.50 4,310.00 5,100.00 _(790.00) 15,000.00 POLE RENTAL 1,916.25 .00 .00 .00 4,000.00 _. __... SALES - GAS 1,806,045.62. _. _ 2,167,893.191.,891,400.00 _._._.. 276,493.19 4,800,000 00 _ TOTAL OPERATING REVENUE 4,813,535.55 5,282,055.87 4,829,645.44 452,410.43 14,010,711.54 OPERATING EXPENSES PRODUCTION OPERATION 171,828.73 177,666.38 178,408.36 741.98 1,070,580.00 PRODUCTION MAINTENANCE 14,181.48 36,6iS.05 33,216.50 (3,401.55) 314,050.00 _ PURCHASED POWER 1,673,198.23 1,718,934.OH_ (185,935.37) 4.448.894 TRANSMISSION OPERATION 1,147.27 _1,532,998.71 79.45 487.00 407.55 3,690.00 TRANSMISSION MAINTENANCE 22,050.05 9,114.25 6 (2,809.25) 18 ELECTRIC DISTRIBUTION OPERATION .._.._ _ -_ 61,972.24 55,950.39_.. ..___..___57,500.90 _.__.1,550.51__._.. 153,199 08 ELECTRIC DISTRIBUTION MAINTENANCE 41,545.27 52,790.03 52,558.00 (232.03) 106 MFG GAS PRODUCTION OPERATION 882.00 1,461.78 863.00 (598.78) 3,200.00 _..__..____..MFG GAS PRODUCTION MAINTENANCE _ .OQ _____100..31 _____ __00. __- ___..._,_(100.31.) 500. 00_ PURCHASED GAS EXPENSE 1,342,068.69 1,506,177.10 1,3861000.00 (120,177.10) 3,960,000.00 GAS DISTRIBUTION OPERATION 71,335.56 62,463.72 70,474.80 8,Ui1.08 193,870.00 �. GAS DISTRIBUTION MAINTENANCE_ _. .. 11,663.16.._._..._— ...i1.040.49 10,850.00 46,264.00 45,236.32 CUSTOMER EXPENSES 39,772.96 39,686.36 41,305.30 1,618.94 128,154.00 CUSTOMER SERVICES 5,678.55 6,320.50 5,952.00 (368.50) 18,600.00 ADMINISTRATIVE 4 GENERAL EXPENSES 285,313.38....__._ —.'353 776_,_52 _ 335 ,.790.75(.17,985.77) __9Q2,.21 DEPRECIATION 254,800.00 266,900.00 296,259.00 29,359.00 800,700.00 TOTAL OPERATING EXPENSES 3,997,437.57 4,299,079.41 4,008,969.32 (290,110.09) 12,257,464.00 OPERATING INCOME 816,097.90 982,976.46 820,676.12 162,300.34 1,753,247.54 .. _ OTHER INCOME AND_ DEDUCTIONS OTHER - NET 1,037.52 18,420.72 1,580.00 16,840.72 INTEREST INCOME 161,074.50 325,550.29 175,276.80 150,273.49 MISC INCOME/EXPENSE _.___.. _.. ----- -- 2, --896.85-- .. - --.__ 210.00 _ 6S6..8_ INTEREST EXPENSE 53,3BO.00 46,264.00 45,236.32 (1,027.68) TOTAL OTHER INCOME AND DEDUCTIONS 110,827.48 298,603.86 131,830.48 166,773.38 NET INCOME 926,92-5.46 1,281,580.32 952,506.60 329,073.72 7,500.00 876,384.00 755,636.00 - r. I i -.L LL. -z.. ._ W n.. 1441, rWlM .■IC.I.l . w..■ .......1 a911a'IC ME IN. mom 0 mom 0 ME rxl MERWE WMMlF, Oil mom HIM MINE IN ME WE IN 0 ■ ■■E7no Ml r■■.:�r■■ ■■ .■ ■ ■ ! ■ IMMOMMENIM . a:���la. n . NMI . anal .mi1l■l.. w� IN .. „ 11 1 I ■ ■ 1■1■ ■ In I 0 Mimi ■IIH .. - FOR YOUR INFORMATIM HUTCHINSON SAFETY MAY 28, 199 MINUTES COUNCIL 0 0 The monthly meeting of the Hutchins held on Tuesday, May 28, 1991 at th Center. There were 12 members atte City Engineer presented the program traffic control revisions for the C First, John presented a map of the Hutchinson. Traffic counts in Hutc cars /day on Main Street; 4,000 cars near the mall. MnDOT keeps a traff controlled intersections; three Hut the list for the number of reported southwestern Minnesota area. The r proposed to reduce the accident cou intersections. Stoplights are bein S and Adams, 1st Ave North and Main Main. A stoplight is also being 10 Fair or Oakland. Old Highway 22 wi 1992 -1994. A bypass is being props County Road 8 to new Highway 22, wb in the years -1997. Second and identified as a dangerous intersect way stop. President George Field called the being no additions or corrections as mailed. Old Business 1. The Safety vest for the Senior ordered. 2. Les Smith has ordered a supply George Field stated there was a nu to hand out at the Fair stored at 3.• The shrubbery on Fair Ave that traffic has been cut back. 4. Les Smith has been writing Hut news releases for the Hutchinson L n Safety Council was McLeod County Heritage ding.'Mr. John Rodeberg, regarding the proposed ty of Hutchinson. ajor routes utilized in inson are 15,000 /day on Highway 15 S c accident census at hinson intersections top accidents for the visions are being is at these proposed at Second Ave and Fifth Ave Soutn and ked at on Highway 22 at 1 be updated in years ed to connect Mcleod ch will be constructed Franklin Street has been on and may need a four ting to order. There minutes were approved party has been Safe Kids pamphlets. us supply of pamphlets Fire Station. been obscuring son Safety Council New Business 1. Les Smith has ordered some literature from the Reader's Digest on motorcycle helmets. Jim Haasl stated the law mandates everyone under the age of 18 must wear a helmet. Next meeting will be on Monday, Jut 24, 1991 Jim Faber will present the program.) Checking Balance: $3 7.35 Savings Balance : $1 5.91 2:i U PIONEERLAND LIBRARY SYSTEM BOARD FOR YOUR INFORMATION May 13, 1491 Present: Arlen LaCombe Representing& Big Stone County Judi Bohn " Chippewa County Mark Dahl " Chippewa County Lavern Birkland • Kandiyohi County Howard Christiansen • Kandiyohi County LeRoy Jana • Lac Qui Parle County Jan Kreie a McLeod County Joann Sneer " McLeod County Marie Schoener • Meeker County Howard Turck W Meeker County Marcie McLaughlin Renville County Nancy Dickson ". Renville County Lorna Carlson " Swift County Orville Rudningen Swift County Lois Anderson ' Yellow Medicine County Richard Baysinger Benson Judy Sampson " Fairfax Noel Phifer " Glencoe Delores Brunner 0 Hutchinson Judy Oestreich • Litchfield John Schulstad Madison Helen Mahnke a Olivia Monte Matheson • Ortonville Kevin Mulder a Renville Carol Conradi " Willmar Richard Emery a Willmar • Absent: Dorothy Tebben • Chippewa County Peg Mossberg* N Kandiyohi County Alvin T. Huff* • McLeod County John Miller a Meeker County Myron Hagelstrom Yellow Medicine County Joy Dolan* Appleton Nancy Aaseth* " Bird Island John Nevins* ' Dawson Sandy Casper • Graceville Maxine Weinrich • Granite Palls Dale Degner* • Hector William Scherer* Hutchinson Howard Tengwall Kerkhoven Nancy Alsop* Litchfield Jeri Nelsen Willmar *Excused absence Also Present: Burton Sundberg, Director Katherine Matson, Associate Director David Lauritsen, Chippewa County Library Phyllis Redel, Processing Staff Susan Anderson " Deb Moe Judy Bloch " Kelley Johnson, Hector • The meeting was called to order by President Emery at 7:30 p.m. Roll was taken using a pass around sheet. Mr. Sundberg introduced Phyllis Redel, Sue Anderson, Judy Bloch, and Deb Moe from the PLS processing center and explained the important work they do. Each received a PLS mug. 4V Motion was made and seconded to approve the minutes of the !larch 11 Board msetiag and the Finance Committee minutei of April 9 (Bohm/schulstad). Carried. Motion was made and seconded to approve the Financial reports for March and April (Conradi /Kreie), carried. Director's Report: a. Newspaper clippings were passed around and Kathy drew the Board's attention to the events that took place during National Library Week. b. Kathy reported usage was up for March and April. c. Kathy reported that a good workshop on reference techniques was held in Glencoe. 65 people were in attendance. d. Kathy was happy to report the Benson bond issue referendum passed. e. Kathy reported on a survey of all libraries on grants and charitable contributions they received in 1990. Motion was made and seconded to pay all bills (LaCombe /Anderson), carried. Committee Reports: a. Legislative update: Kathy reported on the Education Omnibus Bill. She indicated PLS would fare better under the Senate Bill and asked us to inform our legislators of our concern, also we would like to retain the 61 levy limit rather than the 3% limit. She also indicated that a proposed cut of 201 in the Office of Library Develop- ment and Services would hinder their operation. b. John Schulstad reported that a new coordinator was hired for SAMMIE. Mary Ann Hagemeyer accepted the position. c. David Lauritsen reported on the fax project. A grant was applied for to the South- west Minnesota Initiative Fund for 30 fax machines. Four were granted at this time. They were placed in Glencoe, Hector, Ortonville, and Clara City. These libraries have been asked to keep statistics on the use of the fax machines. Of they are used, the Fund will consider funding the 26 fax machines. d. Jan Kreie reported on the work of the Automation Committee. They met with • the librarians and set some goals. On May 23 they will meet with David Dorman from the Office of Library Development for leadership and guidance in this area. e. Noel Phifer reported progress is being made in the development of a Public Relations program. Hopefully, at the next meeting a complete report can be given. f. The Personnel Committee report was given by President Emery. Motion was made and seconded to approve the hiring of a half -time bookkeeper starting January 1, 1992, and appropriate up to $15,000 to pay for this (Schulatad /Brunner), carried. President Emery handed out a list of Personnel Policy changes and asked board members to review this and act on them at the next meeting. There was no communication. There was no old business. New Business: a. Motion was made and seconded to renew the automation fund C.D. (59,779.46) at the Minnwest Bank of Montevideo (LaCombe /Schoener). Matheson amended the motion to made it a one -year C.D. Seconded by Brunner, carried. The original motion as amended was acted on and carried. 6 Mr. Sundberg reviewed the 1990 audit. Thl.s has been filed with the Office of Library Development. The cost for preparing the audit was approximately $1,600. Christiansen/ Turck moved acceptance of the audit. Bohm/Sneer moved to table the motion. The move to table the motion failed. First motion passed. C! The board then discussed a contract between Pioneerland and Chippewa County for added local services. The contract would extend the hours of the Clara City Library from 27 hours per week to 30 hours per, week and Chippewa County will be paying for the expenses associated with this extension of hours. The amount is $182.87 per month (salary and benefits). The president of the Pioneerland board had signed the contract previously pending approval of the full board in order for the change to become effective on April 1, 1991. Dahl/Bohm moved to adopt the contract. Passed. -s- t 241 d . Mr. Sundberg has announced his retirement in July, 1992. the board directed !At Personnel Committee to revise the job description for the position of director. Oestreich /Kreie moved to authorise the Personnel Committee to set up a search committee. Passed. The 1992 personnel expenditures recommendations were presented by Emery (attached). A letter from the staff salary committee was also distributed to the board (attached). The board reviewed the budget process. Schulstad/Xreie moved adoption of item 11 and t2 of the recommendations. Item 11 states that all employees would be moved one step within their classification in the current pay schedule (30) and the longevity inter- vals would be changed to the same percentage increase as the other steps 0%). Item t2 is the employer's share of retirement for the above changes. Item /1 would be an increased cost of $26,500.00 and item ;2 would be an increased cost of $2,800.00. After a tie vote of 11 -11 on the above proposals, chairperson Emery cast a yes vote to break the tie and approve the proposals 12 -11. These recommendations regarding 1992 payroll costs will now be incorporated into the 1992 budget by the Finance Committee. The full board will meet on June 10 tc discuss the preliminary 1992 budget proposals. Noel Phifer Secretary • •