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cp08-27-1991 c
AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 27, 1991 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Harold Beiderman, Bethlehem United Methodist Church 3. Consideration of Minutes NONE (August 13 minutes will be in next packet) 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - July 1991 2. Minutes - Planning Commission - July 16, 1991 (b) 1. Reappointment of Bud Richards to Utilities Commission 5. Public Hearing NONE 6. Communications Requests And Petitions (a) Presentation of Update on Pioneerland Library System by Richard Sundberg, Director Action - (b) Presentation on Water Distribution System Analysis by Chuck Barger of RCM Action - (c) Presentation on Relocation of C.S.A.H. 12 (Golf Course Road) by County Engineer Rick Kjonaas Action - (d) Consideration of Request by Hutchinson Community Hospital to enter into Lease Agreement with Family Pharmacy is Action CITY COUNCIL AGENDA - AUGUST 27, 1991 ' (e) Liquor Store Study by Economic Research Corp. Action - (f) Presentation on Community Survey Results by Steve Helget, Administrative Intern Action - (g) Presentation on Five -Year Capitol Improvement Plan by Steve Helget Action - (h) Consideration of Life Safety Items for Fire Code for Existing Downtown Buildings - Communication from HCDC Board of Directors Action - (i) Consideration of Phase I Environmental Study for Phase II Downtown Development Area - Report by Barry Anderson Action - (j) Consideration of Communication from Sandra Gilbertson re Ludtke Lane Assessment Action - (k) Consideration of Setting Time and Place for Fall City Auction Action - (1) Consideration of Setting Public Hearing on 1992 Budget and Tax Levy Action - 7. Resolutions And Ordinances (a) Resolution No. 9553 - Resolution formalizing Pay Table Changes approved July 23, 1991 Action - Motion to reject - Motion to waive reading and adopt (b) Resolution No. 9564 - Resolution Declaring Cost to be Assessed and Calling for Preparation of Assessment . Roll, and Resolution No. 9565 - Setting Assessment Hearing Date - Project 91 -25, Letting 17, Shady Ridge Circle Draining Improvement 2 0 CITY COUNCIL AGENDA - AUGUST 27, 1991 Action - Motion to reject - Motion to waive reading and adopt and set hearing date (c) Resolution No. 9562 - Resolution Transferring $18,850 from 1980 Tax Increment Debt Service Fund to 1985 Tax Increment Debt Service Fund Action - Motion to reject - Motion to waive reading and adopt (d) Resolution No. 9558 - Supporting 1992 Crow River Project on South Fork Crow River Action - Motion to reject - Motion to waive reading and adopt (e) Resolution No. 9559 - Establishing Preliminary Tax Levy for 1992 Action - Motion to reject - Motion to waive reading and adopt (f) Resolution No. 9561 - Resolution for Purchase Action - Motion to reject - Motion to waive reading and adopt (g) Resolution No. 9563 - Resolution Transferring $24,338 from 1980 Tax Increment Debt Service Fund to 1982 Tax Increment Debt Service Fund Action - Motion to reject - Motion to waive reading and adopt 8. Unfinished Business (a) Consideration of Extending Hours for Hutchinson Hockey at Underground Bar and Grill (DEFERRED AUGUST 13, 1991) Action - Motion to reject - Motion to approve 9. New Business (a) Consideration of Delinquent Water and Sewer Accounts Action - Motion to authorize extension of payment period - Motion to authorize discontinuation of service 3 0 CITY COUNCIL AGENDA - AUGUST 27, 1991 (b) Consideration of Request to subscribe to Law Enforcement TV Network - by Steve Madson Action - (c) Consideration of Twin City Testing Study (Mike's Mobil Site) - discussion by Barry Anderson Action - (d) Consideration of Conditional Use Permit requested by United Building Center with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9554 (e) Consideration of Preliminary Plat of "Casey's Court" located on Roberts Road submitted by Paul Betker with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve (f) Consideration of Vacation of Wagner Street requested by Marlow Priebe with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of ordinance and set second reading for September 10 (g) Consideration of Vacation of Utility and Drainage Easement in Wagner Development Corp. Plat with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive first reading of ordinance and set second reading for September 10 (h) Consideration of Preliminary Plat of "Priebe Addition" submitted by Marlow Priebe with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve (i) Consideration of Variance requested by Mark Plowman for Garage Construction at 126 Lynn Road with Specific Recommendations of Planning Commission • 4 0 CITY COUNCIL AGENDA - AUGUST 27, 1991 Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution (j) Consideration of Variance requested by Hutchinson Hospital for Signage with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9555 (k) Consideration of Conditional Use Permit requested by Richard Desens located at New Dimension Plating with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9556 (1) Consideration of Variance requested by Steve Wadsworth for Construction of a House on Lewis Avenue with Favorable Recommendation of Planning Commssion Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9557 (m) Consideration of Final Plat of "LBK Acre" submitted by Arthur Kroeger (2 mile radius) Hutchinson Twp with Favorable Recommendtion of Planning Commission Action - Motion to reject - Motion to approve (n) Consideration of Preliminary Plat of "Craig's Hollow" submitted by Craig White (2 mile radius) Hassan Valley with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve (o) Consideration of Annual Review of Conditional Use Permit for Temporary Buildings at Hutch Tech College with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve (p) Consideration of Amendment to Sec. 2:32 of City Code for Fire Department Action (q) Resolution No. 9560 - Setting Interest Rate for 1991 is Improvement Projects 5 CITY COUNCIL AGENDA - AUGUST , 1991 Action - Motion to reject - Motion to approve - Motion to waive reading and adopt resolution (r) Consideration of Request by Town & Country Tire for City to Provide "No Parking on Sidewalk" Signs Action - (s) Consideration of Encroachment Agreement with David Vanden Berg Action - 10. Miscellaneous (a) Communications from City Administrator 11. Claims, Appropriations And Contract Payments (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds � 12. Adjournment 0 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, July 16, 1991 1. CALL TO ORDER The meeting was called to order by Chairman Bill Craig at 7 :30 p.m. with the following members present: Roland Ebent, E1Roy Dobratz, Tom Lyke, Dean Wood, Clint Gruett, Craig Lenz and Chairman Bill Craig. Absent: None Also Present: Gary Plotz, City Administrator, John Rodeberg, Director of Engineering and City Attorney Barry Anderson 2. MINUTES Mr. Ebent made a motion to approve the amended minutes of the regular meeting dated Tuesday, June 18, 1991. Seconded by Mr. Gruett the motion carried unanimously. 3. PUBLIC HEARINGS (a) CONSIDERATION OF VACATION OF STREET REQUESTED BY HARLOW PRIEBE Chairman Craig opened the hearing at 7,32 p.m. with the reading of publication #4264 as published in the Hutchinson Leader on Thursday, July 4, 1991 and Tuesday, July 9, 1991. The request is for the purpose of considering a petition by the owner to vacate 107.29' of Wagner Street from the North line of Goebel Street to the North line,of Wagner Development Corporation Plat. Harlow Priebe commented on the proposal and agreed with staff regarding the platting of the property to the North and asked to continue the hearing until the vacant property is platted. Mr. Wood moved to continue the hearing pending the submittal of a plat on the property to the North, seconded by Mr. Lenz the motion carried unanimously. Hr. Priebe also presented a sketch of his lots proposed to be a Registered Land Survey. (b) CONSIDERATION OF VARIANCE REQUESTED BY DON HANTGE FOR GARAGE CONSTRUCTION AT 928 2ND AVE SW Chairman Craig opened the hearing at 736 p.m. with the reading of publication #4265 as published in the Hutchinson Leader on Thursday, JuLY 4, 1991. The request is for the purpose of considering a Variance to allow the _aJ HUTCHINSON PLANNING COMMISSION JULY 16, 1991 owner to reduce front yard set back 5' from 25' to 20' located at 928 2nd Ave SW. Gary Plotz, City Administrator, commented on staff recommendation and the lack of hardship as reviewed by staff. Discussion followed on State Statutes. Mr. Hantge explained the proposal and the fact that he would be 31' from the street to the garage. Discussion followed on 2 car garages and the average setbacks of the homes along 2nd Ave. Mr. Lyke moved to close the Dobratz the hearing closed at to recommend denial to City hardship. Seconded by Mr. unanimously. (c) CONSIDERATION OF REZONING FRO EAST REQUESTED BY CITY STAFF hearing, seconded by Mr. 7 :46 p.m. Mr. Ebent moved Council due to lack of Lyke the motion carried M R -2 TO C -4 ALONG HWY 7 Chairman Craig opened the hearing at 7 :47 p.m. with the reading of publication #4266 as published in the Hutchinson Leader on Thursday, July 4, 1991. The request is for the purpose of considering a request by the City Staff to rezone property from R -2 (residential) to C -4 (commercial) located on Hwy 7 E. Mr. Ebent stepped off the commission as a neighboring property owner. City Administrator Plotz commented on the expansion of the area and requested that City Attorney Barry Anderson comment on the concerns raised by neighboring property owners. Hr. Russell Christensen, 326 Hwy 7 E, is concerned with the use of his property if the area is rezoned commercial. His concern would be in the event his house is destroyed. City Attorney Anderson stated that this is a legitimate concern and added the city can not deprive the use of an owners property if there is more than 50% of the house destroyed. City Administrator Plotz commented on the difference in set backs between C -4 and R -2. Property owners can come in for a variance if the house would be destroyed. City Attorney Anderson explained that a request for an expansion could be more of a problem. Discussion followed on Lhe present footage requirement in Commercial zones which would be conforming now. Would rezoning mean the lots would be non - conforming? Hr. G (1J HUTCHINSON PLANNING COMMISSION JULY 16, 1991 \J Plotz stated the new ordinance would grandfather -in the present lots. City Engineer John Rodeberg stated the city can not create non - conforming lots. Discussion followed on the handling of reshingling or adding accessory buildings. Attorney Anderson stated he would research the question of accessory buildings in a non - conforming lot. Attorney Anderson explained that the present property owners could sell their property as 1s and discussion followed on the market value of the area lots.. Mr. Lenz moved to close the hearing, seconded by Hr. Dobratz the hearing closed at 8:09 p.m. Hr. Lenz moved to recommend approval to City Council. Seconded by Mr. Gruett the motion carried unanimously. (d) CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT" SUBMITTED BY CITY STAFF Chairman Craig opened the hearing at S:10 p.m. with the reading of publication x4267 as published in the Hutchinson Leader on Thursday, July 4, 1991. The request is for the purpose of considering a preliminary and final plat of "Hutchinson Downtown Redevelopment Plat" submitted by City Staff on behalf of ShopKo. City Administrator Plotz commented on the plat, explaining Lot 1 is sold to ShopKo and Lots 2 and 3 remain city property. He commented on the dike and the fence in the right of way. The DNR has reviewed the plat and approves of it. City Engineer Rodeberg commented on the flood plain line the setback from the line. He stated the city has developed an Emergency Flood Warning Plan which the DNR agrees to. City Attorney Anderson commented on the environmental issues and monitoring of test wells. Discussion followed on alterations to Firemans Park and traffic flow by the bridge. Hr. Lenz moved to continue the hearing to a special meeting at 5:00 p.m. on Tuesday, July 23, 1991. Seconded by Mr. Lyke the motion carried unanimously. 3 '(aj HUTCHINSON PLANNING COMMISSION JULY 16, 1991 4 NEW BUSINESS a (a) CONSIDERATION OF FINAL PLAT OF "HOOKS SECOND SUBDIVISION" SUBMITTED BY GALEN HOUK, HWY 7 E (2 MILE RADIUS) City Administrator Plotz stated the staff is concerned the plat includes a 200' front setback which will be included in the subdivision agreement. Mrs. Houk stated there was no problem with that agreement. Mr. Lenz made a motion to approve the plat subject to staff recommendations of a 200' front setback as to be stated in a subdivision agreement, seconded by Mr. Gruett the motion carried unanimously. • OLD BUSINESS (a) ZONING ORDINANCE UPDATE City Administrator Plotz stated that Jim Marka has heard from Mr. Weber and at this time the Ordinance is still being looked at. (b) COMMUNICATION FROM STAFF 1) City Engineer John Rodeberg commented on an upcoming variance proposal by Mr. Steve Wadsworth on Lewis Ave. 2) City Administrator Gary Plotz commented on a letter received by Mr. Richard Danielson concerning the dance studio on the Jeff Munsell property. City Attorney Barry Anderson the hardsurfacing requirement has been delayed due to a question of ownership of the property. 3) There was favorable discussion on the possibility of having a workshop on variances for the Planning Commission and City Council. Staff will research the possibility further. 6. ADJOURNMENT There being no further business the meeting was adjourned at 9:00 P.M. 4 is 0 �{ _ CL hutchinson community hospital a LifeSpana member 1095 Highway 15 Soutr•. Hutchinson, Minnesota 55350 • Telephone 6121587 -2148 July 29, 1991 U N t tt The Honorable Mayor Paul Ackland and Members of the City Council ` City Hall 37 Washington Avenue West Hutchinson, MN 55350 Dear Mayor Ackland and City Council Members: It has been brought to my attention that the new site signage for the hospital and medical center may be in conflict with the required setback distances established by the City for exterior signage. In most cases existing trees located at the perimeter of the site would obstruct views of directional and emergency signage if located within the • required setbacks. Existing site signage, which the new is replacing, had been located outside the required setbacks. The new signage will replace the old in approximately the same location. Following is a list of the proposed locations of exterior signage (as referenced from drawing #1, Site Signage) and associated conflicts at specific locations. Sign *Distance from Number Property Line Comments X1 2 feet within property Tree line obstructs view. This line at frontage road sign also directs patients to and 16' 6" from property emergency service entry line at Freemont. X2 4 feet outside of property To align with Sign X3. line (6 feet from curb) (Note: existing Emergency Services sign is approximately 6 feet from curb.) X3 4 feet outside of property Emergency driveway prohibits line (6 feet from curb) location within property line. Visibility very important for Emergency sign. Mayor and City Council July 29, 1991 Page Two Sign *Distance from Number Property Line Comments X5 2 feet within property line at frontage road and 7 feet within property line at Century X6 South leg on property line (15 feet from curb) X16 South leg on property line (15 feet from curb) X17 South leg 4 feet outside of property line (11 feet to curb). X21 2 feet within property line at frontage road Tree obstructs view looking south of frontage road. This sign is pushed closer to the street to maintain consistency of sign location. Tree line obstructs view, especially eastbound on Century Avenue. Tree line obstructs view. Existing tree at this corner is located 16' 9" from curb. (Without removing the tree, the sign needs to be aligned just outside of trunk location.) Tree line obstructs view in both directions along the frontage road. * Property line to inside of concrete curb as follows: 10 feet at Freemont; 15 feet at Century Avenue; 3.5 feet at Frontage Road. We feel the proposed sign locations would allow for reasonable lines of site without extensive tree trimming or tree removal. Exterior sign installation was scheduled for August, 1991. Thank you for your consideration of this request. Sincerely, INSON COMMUNI Y HOSP TAL/ /BYRNS MANOR NU S NG E Philip G. raves Chief Exec tive Officer PGG:Im Enclosure L 0 cc: Gary Plotz Jim Marka u r 'u 0 s x i 2 sseNONT .�� Ll:j CE7f MV AVE, Hom HUTCINNSON COMMUNITY HOSPITAL EXPANSION i HUTCHINSON MEDICAL CENTER II-VM SITE SIG � TINFY.f1�,flR ffwfal Nini.n�a� "� HA20BlHOIIIe _..... . MItl11 fIN11 IAry N 0 0 D f, 0 m u 0 0 U i rr- v � HUTCHINSON, MINNESOTA C. U August 16, 1991 � � I Er. Richar3 Sur.3berg, Director lib Pioneerland Library System 410 West Fifth Street 17illmar, Minnesota 56 ?01 SUBJECT: /Req,:est to Attend Hutchinson City Council � ^`1 Meeting of August 27, 1991 Dear Mr. Sundb re g In addition to your August 14 communication from Hu chinson Finance Director Kenneth Merrill, the City Council regu is you to attend the Tuesday, August 27 Council meeting. Them eting begins at 7:30 P.M. and is held in the Council Chamb s of City Hall, 37 Washington Avenue West. We would like di / = C� - - - — - er plus receive a general ` update on the Pionee land Li brary System,frca you. — Lastly, we have always had an interest in expanding the hours of the Hutchinson location so perhaps some ideas could be offered en how to accomplish this. Looking forward to your attendance at the meeting. Sincerely, CITY OF HUTCHINSON Gary D Plotz City Administrator GDP /ms cc: Mayor & City Council Kenneth B. Merrill, Finance Director Mary Henke, Librarian 11::7 1:.iii rbj_) 31;7-7 tllltu:rl:son, 1 inlu•sota 55350 Toliic c ;:•tar^-: - rivr*4Itk:KLAN .o LIBRARY SYSTEM L I ff t ' i " R A R Y Hq.: 410 West Fifth Street Willmar, MN 56201 Burton L Sundberg, Dirocfor Phone No. 812/235.3182 • Auqust 27, 1991 MEMO TOs HUTCHINSON CITY COUNCIL FROMs Burton Sundberg and other'kepresentatives of Pioneerland REz 1992 Budget requests and general update of the Hutchinson Library 1. The Hutchinson Public Library is one of the largest member libraries of the Pioneerland System, second only to Willmar`•'in annual circulation. In fact the use and circulation of the Hutchinson Library has increaased by 42% over the past 10 years, with the 1990 circulation of 98,908. In addition It also serves as the major resource center fjbr the Southeast portion of Pioneerland area, and supplies many requests for materials coming from all parts of Pioneerland. We are,.proud of the fine library facility hers and for the strength of resources and services provided by the excellent staff. 2. The Pioneerland budget for 1992 is intended to maintain the present level of services, not to expAnd or develop new services. The budget does not provide for any increase in the pay schedule, but does allow that all employees be moved up one step in their classification which is a 3% increase. Only one new position is provided for and that is a part time administrative assistant to the director which is needed with a new director being hired January 1st. Other changes in the budget were minimal, some of which were offset by the reduction of the book budget by about $5,000. 3.1- PIONEERLAND BUDGET IMPACT ON THE HUTCHINSON LIBRARY OPERATION. As in every • other location, no added hours can be provided for employees, however, each will get a 3% increase by moving one step in the pay schedulel on the other hand, there will be about 2.5% less for book and materials expenditure. We basically expect to maintain the status quo in Hutchinson as well as all other locations. 4. HUTCHINSON'S SHARE OF THE PIONEERLAND BUDGET. The formula in the Pioneerland Agreement specifies how to calculate the amount that each governing unit must pay. It will be noted on the attached chart that the charge for each county is calculated on a 50/50 total budget requirement based upon population and adjusted tax capacity. With the current volatile change in both of these factors, some governing units will actually experience no increase and would have been reduced but for the fact that maintenance of effort kept them at the same required level as this year. Other governing units, including the City of Hutchinson are being asked to pay more because of increases in the Population as well as adjusted tax capacity. a) SPECIAL LEVY FOR LIBRARY OPERATIONAL COSTS. Library operational costs are considered a SPECIAL LEVY with a cap of 3%, however, Pioneerland has the authority to aggregate library operational costs throughout the region so some governing units may exceed the 3% as long as the total increase throughout the region is less than 3 %. We have a document from the State Dept of Revenue stating that Hutchinson's "Payable 1992 Maximum Special Levy" is $79,612. ' b1 MAINTENANCE OF EFFORT. Maintenance of Effort is based on previous year's expenditures. We have documentation and certification from the State • indicating Huthinson's maintenance of effort for 1992 is $72,116. This certification should have been received by the city by now. 5. PROJECTED COST OF PIONEERLAND'S OPERATION OF THE HUTCHINSON LIBRARY. The Agreement specifies that Pioneerland is to have one operational budget, however, I have extrapolated what I consider to be Pioneerland costs for the operation of the Hutchinson library from our 1992 budget. In addition, I have also shown the source of funds used to pay those costs. Please refer to the sheet attached which is labeled HUTCHINSON LIBRARY COSTS. In addition there are various other costs paid directly by the city which are not part of the Pioneerland Budget but become LOCAL OPERATIONAL COSTS. The combination .of these "locally" paid costs and the payment by the City to Pioneerland make up the maintenance of effort. 6. The request for 5.15 per capita for aUtOmat7Qn is to considered capital im- provement funds and will not be added to the maintenance of effort. This same collection had previously been made in 1985 and 1986, which money is held in a Pioneerland Automation fund and invested in CD's, The current balance is about l45,On0. The Automation Committee, made up of both board and staff, have not set_ up a time table as yet but are busy e>:ploring the options. Two members of this committee are from Hutchinson, with another from McLeod County. I believe that the first phase of implementing automation could n(. - cur in 1?9--, especially if roll governing units approve this minimal req! of $.1: per capita. —fir INEERLAND RARY SYSTEM ft, 410 Wnt Fifth Street Widner, N St201 IvA" L Seadlom Cost« June 26, 1991 rn S O YL Ph" No. 612/236.3162 Tot Governing Unit of Pioneerland Library System Frost Pioneerland Library System Board - „dice., p�*•c Res 1992 Budget.Requestt PLS Operational (Form914) i 103��3•o Reimbursement for added local services 710A7 L #.1S per capita for automation 1, As per action taken by the Pioneerland Library System Board on Konday, June 10, our 26 governing units are being asked to toward the PLS operational budget the amount shown in column i10 on the enclosed chart, which was calculated according to the Agreement formula. Therefore, your governing unit's requirement for 1992 is $ S� � jS O O plus the reimbursement amount for additional local services of i '7borrA�__ , for a total of i 9;3,OS3. Please see attachment for explanation of reimbursement amount, if any. In addition, each governing unit is also requested to pay i.15 per capita (1990 population) toward the PLS Automation Pund, which is designated as capital improve- ment and will not add to your 'maintenance of effort' requirement of the state. Your 1 )pulation /( s/5 x i.15 i /.'1110. 00 This amount may be paid anytime in 1992. ` • The 1992 operational budget requirement was calculated as per the Agreement formula of 50% to be based on population (1990) and 501 on the most recent adjusted tax capacity. The 1992 operational budget is also sent herewith and represents PLS costs for operating library servicds iu our nine county region. As in the past, ill (o: most) funding from each local jurisdiction is spent for library services, either for or within that geographical area. State and Federal funding is basically spent for system -wide services such as administration, bookmobile and delivery, process- ing and cataloging of all materials, interlibrary loan equipment and telecommunica- tions, etc. with the exception of an overall increase of 6% in Personal Services, the 1992 operational budget remains essentially the same as 1991. The increase in Personal Services includes a 31 pay increase for all emrloypes, one new position (adminis- trative assistant), increases in group health insurance, and increases in the employer's share of social security and medicare, which is now requirer for all employees. Because of some reductions in the materials portion of the budget, the total budget increase was 4.5% over 1991. The average increase required from our governing units was about 41; however, because of changes in population and tax capacity, there is a variation in percentages of increase required. The State Legislature has provided that the library levy it a 'special levy' up to a 31 increase. In addition to that, the State Department of Revenue allows Pioneerland to aggregate its library tax increases, which allows variation amon our 26 units of government. Unless we hear to the contrary from you, in writing, within 45 days from July 1, • 1991 (i.e., August 15), we will assume the budget requirement to be approved by your governing body, and will plan accordingly. Lncl: 1992 9udget 199, %art shop 1 governm• al requi tents for dget Rer )f Perf I Commi' showir creases led R f the ktion ttee sing er cap t in sem ad t se Chip unty only) , I PROPOSED 1992 PIONEERLAND LIBRARY SYSTEM Bb DGET 1992 June 10, 1991 INCOME State /Federel Basic Aid (estimate) $ 392,891.00 Local Tax Receipts 947,904.00 Misc. Receipts (fines, charges, interest, reimbursement, etc.) 63,000.00 Local reimbursements for extended services 18,238.00 Total expected receipts 1,421,993.00 From Reserve 22,561.00 $ 1,444,554..00 EXPENDITURES Acc't Category Amount 100- Personal services 1,056,567.00 6105 Salaries and wages 926,000.00 6110 Health Insurance 22,000.00 6120 Health Insurance - Deductible 4,800.00 6130 Retirement Insurance 103,767.00 110- Materials 200,000.00 6205 Books - Adult 116,000.00 6210 Books - Children 32,000.00 6215 Books for General Reference 16,000.00 6220 Periodicals 26,750.00 6225 Pamphlets 300.00 6245 16.mm Films 2,000.00 6250 Video tapes 5,000.00 6255 Audio discs & tapes 400.00 6260 Slides and film strips 250.00 6265 Microforms 300.00 6270 Binding 1,000.00 120- Cataloging 43,608.00 6310 OCLC and other charges 17,608.00 6320 COM charges 26,000.00 130- Vehicles 26,015.00 6350 Operation and maintenance 14,600.00 6360 Insurance 3,415.00 6370 Amortization 8,000.00 140- Communication 23,715.00 6410 Telephone & line charges 10,000.00 6420 Terminal maintenance 1,000.00 6430 Postage and shipping 12,715.00 150- Equipment 18,655.00 6455 New equipment 2,655.00 6460 A/V equipment 1,000.00 6470 Maintenance and contracts 15,000.00 160- Other 75,994.00 6505 Custodial supplies & equipment 1,500.00 6508 Custodial services 5,000.00 6510 Supplies and printing 27,494.00 6515 Promotional & programming 1,000.00 6520 Mileage & meetings - staff 6,500.00 6525 Mileage &•meetings - trustees 4,500.00 6528 Search committee 5,000.00 6530 Prof. memberships (trustees) 400.00 6535 Insurance 13,000.00 6540 Ads and legal notices 100.00 6545 Auditing 1,500.00 6550 Bookkeeping 3,000.00 6555 Continuing education 500.00 6556 Scholarship 1,000.00 6560 Extension -of- Service Contracts 5,500.00 4 u TOTALS $ 1,444,554.00 T ry� °i PIONEERLAND LIBRARY SYSTEM 1992 BUDGET (Showing projected amounts to be spent in the Hutchinson Public Library) EXPENDITURES Hutchinson Acct Category Amount Totals Operation only 100- personal servic 1,056,567.00 $80,600.00 6105 Salaries and wages 926,000.00 6110 Health Insurance 22,000.00 6120 Health Insurance - Deductible 4,800.00 6130 Retirement Insurance '103,767.00 110- Materials 4 ' 200,000.00. , 6205 Books - Adult 116,000.00 21,828.00 6210 Books - Children 32,000.00 6215 Books for General Reference 16,000.00 6220 Periodicals 26,750.00 6225 Pamphlets 300.00 6245 16mm Films 2,000.00 6250 Video tapes 5,000.00 6255 Audio discs 6 tapes 400.00 6260 Slides and film strips 250.00 6265 Microforms 300.00 6270 Binding 1,000.00 120- Cataloging 43,608.00 6310 OCLC and other charges 17,608.00 4,492.00 6320 COM charges 26,000.00 130- Vehicles 26,015.00 - 6350 Operation and maintenance 14,600.00 1,035.00 6360 Insurance 3,415.00 6370 Amortization 8,000.00 • 140- Communication 23,715.00 2,668.00 6410 Telephone 6 line charges 10,000.00 6420 - Terminal maintenance 1,000.00 6430 Postage and shipping 12,715.00 150- Equipment 18,655.00 2,100.00 6455 New equipment 2,655.00 6460 A/V equipment 1,000.00 6470 Maintenance and contracts 15,000.00 160- Other 75,994.00 6505 Custodial supplies 6 equipment 1,500.00 7,564.00 6508 Custodial services 5,000.00 6510 Supplies and printing 27,494.00 6515 Promotional 6 programming 1,000.00 6520 Mileage 6 meetings - staff 6,500.00 6525 Mileage &-meetings - trustees 4,500.00 6528 Search committee 5,000.00 6530 Prof. memberships (trustees) 400.00 6535 Insurance 13,000.00 , 6540 Ads and legal notices 100.00 6545 Auditing 1,500.00 6550 Bookkeeping 3,000.00 6555 Continuing education 500.00 6556 Scholarship 1,000.00 6560 Extension -of- Service Contracts 5,500.00 TOTALS $ 1,444,554.00 $120,287.00 • Anticipated sources of income to meet the expenditures in Hutchinson. Hutchinson (Formula derived budget request) $63,053.00 McLeod County (51% of the County share) 40,000.00 State /Federal and other Pioneerland funds 17,234.00 $120,287.00 showlnq . CateQls+lorl_aE -Form ...19912 . Locu/ `Iax_mquiremeifi o•f 9,94 1 I r u r�maw{al. nib . /910 - _ SoY__ /994 foox__ 144.1-Lf 7�.'�w dwrr. �' _ l44r w. (. SA�iz WiIG' 4 C,s f ;" kAIN a fo 1fLiD 2• i. li9p�v 7 33 ...� t 1 9S I f_ I .1 1 ti i HI *1 3, Cowl � .» , 1 e�aM,a .• �l w7y 37 /!� P/� 7l3 . 11� 9t }: •6. r � T ' S51 71 f j ,1.. 34 7753 s_ ! ~ k" 0 44 Rr CO.. fx i�. I . 31 I �/Q �-°"w�'f 7G q �G 49e071 7J02 /Y ll � I G 7JL 4I 9J� f7sss % r e � _ l7tos ' 6101, /1�! /4!fsf. ; 79aaf.e 0 / ,fG4. ?7 -► �c„u:(ls Co,.,�., /491se Si d U(/ j 5) 1 � 4 f - -- (8) (y) , T . oois I s7s► a /c /D;e lgua cost ( Z P) K « k - _ !i 55y i =aoi Jtj 4AP1 go.vi Cpo+�.�, ( � I a C.,oOr� ( 4 ( /7s93SJ .I I_ I.. I _ :- ,.- 4 5Lf5�J -. -c .: a1739fl.1 ._. 4t33flrt: = . ..� -: fl:fs47 —B . y ®Y! hear -x C. iC— "Red 'Rgr:+iT 19911 /=m...� 7�.'�w dwrr. �' -.I A ;.6oubw l44r w. (. 1.-vt.• i A ;" kAIN Lrul Se.t t � 0 'p r � T LL 71 f j ,1.. 34 7753 s_ ! fx i�. I _ _ l4,f+ /491se ,pe¢ _ !i 55y i =aoi + + u 9,9}P I _-- � 9,AfJ I 4f_1 qur i y I �IMJ j !�1 Ad 0 .. I j 3Y,33t � 31j 1D7 I 73 310 Al f! of C M E M 0 R A 11 D u x DATE: August 21, 1991 TO: Mayor and Council I. FROM: John Rodeberg, Director of Engineering RE: Presentation on Water Distribution System Analysis by Chuck Barger of RCM Engineers • Chuck Barger of RCM Engineers will be at the City Council meeting on August 27th to discuss the results and recommendations of the Water Distribution System Analysis prepared by RCN at the request of the City Council. The report, which is attached, covers schedules and cost analysis of proposed watermain, water storage tank and water treatment improvements, as well as operational parameters, of the municipal water distribution system. City Hall 37 Washington Avenue West (612) 587 -5151 Parks fa Recreation 900 Harrington Street (612) 587 -2975 6 - -'� Police Department 10 Franklin Street South (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled paper - C 0 DATE: August 21, 1991 T0: Mayor and Council FROM: John Rodeberg, Director of Engineering RE: Presentation on Relocation of C.S.A.H. 12 (Golf Course Road and 5th Avenue NW) by County Engineer Rick Kjonaas . County Engineer Rick Kjonaas will be at the August 27th Council meeting to review the options that have been discussed regarding the relocation of C.S.A.H. 12 (Golf Course Road and 5th Avenue NW). This project has been reviewed by the Hutchinson Area Transportation Task Force, which has recommended the following: - relocate C.S.A.H. 12 to North High Drive - relocate Golf Course Road to intersect with T.H. 7 near the intersection of T.H. 7 and 3rd Avenue NW - reconstruct 5th Avenue NW as a residential street, and delete it as a truck route H E H O R A N D U H This proposal has been previously discussed with the County Commissioners who have recommended preceeding with study of the proposed relocation. • City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 - C, Hutchinson, Minnesota 55350 - Printed on recycled paper. Police Departtnent 10 Franklin Street South (612) 587 -2242 hutchinson community l a liteSpan` member 1095 Highway 15 South, Hutchinson, Minnesota 55350 " Telephone 6121587 -2148 August 21, 1991 The Honorable Mayor Paul Ackland and City Council Members Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Dear Mayor Ackland and City Council Members: The Board of Directors of Hutchinson Community Hospital /Burns Manor Nursing Home met in their regular meeting last evening and considered a proposed lease with Family Pharmacy South for retail space in the new Medical Office Building. The new lease follows the Pharmacy's recent move to the new Medical Office Building from the old. The document had been agreed upon, in principle, • earlier this year but had been "put on the back burner" as the hospital was facing numerous challenges connected with the construction project at the time. The following reflects the discussion at that meeting: Pharmacy Lease The proposed lease between HCH and Family Pharmacy South, for retail pharmacy space in the new Medical Office Building, was presented for review. It was noted that the Family Pharmacy had been a long -term tenant in the old Medical Office Building. Following discussion: "Motion was made by Skeie, seconded by Carls, to recommend approval of the lease, as presented, to the City Council. All were in favor. Motion carried." Thank you for your consideration of this request. Sincerely, TCHINSON COMMU TY OSPITAL/ C NS MANOR NUR G E Philip G. raves Chief Executive Officer PGG:lh / E conomic Research 0 May 6, 1991 I REC EIV Mr. Gary Plotz J�: �� City Administrator. City of Hutchinson, City Hall 37 Washington Avenue West Hutchinson, MN 55350 / J Dear Mr. Plotz: ` Enclosed are two copies Hof Economic Research Corpo tion's proposal to Assist the, City of Hutchinson with the relocation of its municipal liquor store. ()~ < p_ \609 iwrgmnr, smile 609 V MWOMPOYs. hN 53+02 v' r (M) 339.5464 �a I ,�D 1 2 Due to interrelationships between several of the project's analyses, we have divided the engagement into two phases, rather than the four suggested in your May 1st letter. The City may elect to do either of these phases separately. Please - feel free to contact me if you have any questionstegarAing this proposal h to make changes in the scope of either of the suggested phases. We will be happy to give a brief presentation of the proposal at the May 28th Council meeting. Please let us know what time we should plan to arrive. I look forward to seeing you on May 28th. SiSincerely, re Ralph R. Chiodo President E conomic Research 607 Mogum, Soac 609 Mimap&s. MN 55102 (612) 739 - 5161 CITY OF HUTCHINSON SITE AND OPERATIONS ANALYSIS for MUNICIPAL LIQUOR STORE OPERATIONS INTRODUCTION The City of Hutchinson currently operates a successful municipal liquor store on Main Street in the downtown area. The liquor store meets the City's objectives for both municipal revenue and control of the sale of alcoholic beverages. Redevelopment in downtown Hutchinson is causing the City to relocate its liquor store. The store will temporarily be relocated to a site across from City Hall during the redevelopment. In choosing a new permanent site for the liquor store the City has the opportunity to improve profitability and streamline operations as part of the site selection and store design process. Economic Research Corporation (ERC) proposes to assist the City of Hutchinson with an analysis of the market, site alternatives, store layout /amenities, and potential operating efficiencies to help guide the relocation of its liquor store. Other cities have shown that, in addition to serving an important control function, municipal liquor operations can be a source of significant revenue for the community. This has become increasingly important in these times of declining state and federal funding. ERC believes that the increased revenues and associated benefits for the residents of Hutchinson far outweigh the cost of this project. OBJECTIVES The principal objectives of this work effort will be to: • Determine the liquor store's current trade area to assist with site evaluations and future marketingladvertising programs. 0 Recommend a new liquor store location which will facilitate the store's operations and meet the City's public policy requirements. 0 WORK PLAN PHASE 1 : MARKET ANALYSIS & STORE LOCATION EVALUATION OBJECTIVES To analyze the current liquor store trade area and market potential. To determine the best location for the-new Hutchinson bquor store. Part A A key element in any retail site selection process is knowing where the store's customers come from. With assistance from the Hutchinson liquor store management, in administering a simple in -store customer survey, ERC will be able to prepare a complete analysis of the store's market at minimal cost. 1. Design in -store survey to track customers' locations. - Depending upon the weekly transaction volume, the survey will cover a period of 10 to 14 days. • Format for the survey will be determined in conjunction with liquor store management. 2. Tabulate survey results. 3. Determine and map Hutchinson liquor store trade area. 4. Calculate trade area sales potential and Hutchinson market share. 1. Inventory competitive liquor store space in neighboring communities and planned liquor store additions in the trade area. 2. Analyze traffic patterns and volumes. 3. Review demographic characteristics and employment patterns for trade area residents. 4. Review site plans for the proposed downtown redevelopment (to include a new Shopko store and major food store), with respect to access, parking, complementary retail, and visibility. PHASE 2: ALTERNATIVE STORE LAYOUT & OPERATIONAL EFFICIENCIES ANALYSIS OBJECTIVES Recommend alternative store sizes, layouts, and amenities to best meet the customers' needs, facilitate proper controls, and maximize profitability. Recommend liquor store marketing and operations alternatives in order maximize revenues and meet public policy needs. Part A 1. Prepare Hutchinson liquors sales growth projections based on population estimates, per capita expenditures, market shares, and competitive trends. 2. Review financial statements and expense categories for current Hutchinson liquor store operations. 3. Collect data on sales and operations for alternative liquor store formats including upscale, warehouse, and mixed format stores. 4. Summarize Hutchinson liquor store sales patterns to determine the relative • importance a various store departments. 5. Prepare summary of security features facilitated by various store layouts. 6. Analyze financial impact of operating efficiencies created by alternative store layouts. 7. Prepare three alternative store layout /operating scenarios, along with the projected financial impact of each. 1. Analyze sales mix and mark -up policy using comparative industry data and sensitivity analysis. 2. Analyze current and planned marketingladvertising programs in relation to trade area demographics and potential store layout. 3. Prepare summary of comparative information on non -liquor sales generating ideas from other liquor retailers including cross - marketing, customer service, and alternative merchandise categories. 0 • ECONOMIC RI 607 Marquette, Suite 60 ' .+yTy�J_ , ` jolis� MN SSNT _ C • 7�t 'a E conomic Research Corporation provides economic research, financial planning and development consulting - services to a wide vanety;of public and private clients.`' - =:> AIX T he general approach of Economic Research Corporation - - is to provide research and planning assistance designed to -' answer practical questions needed for effective decision making by private and public organizations. T � ti=• Y 4 1 � _ ti=• Y 4 iy' 4y' 4 V Y .. lam ♦ � .. w1. :ti Financial and market feasibility analyses of proposed office, retail, bousing and industrial developments. Formulation of economic development strategies for communities, counties and regions. Financial feasibility analyses of tax increment financing. Housing demand studies for public, ton -profit and market -rate developments. • Analyses of land development potential. Urban renewal, neighborhood redevelopment and historic preservation feasibility studies. Economic impact analyses of proposed highway improvements. Assistance in capital planning, long -range financial planning and annual budgeting. { =x- Customized strategic planning programs. 40 .t•�: ..(� 4 t . +. WW. '' •- . n• CLIENTS .Arrowhead Regional Development Commission Bather, Ringrose & Wolsfeld Bor -Son Construction Company College of Saint Benedict Duluth Downtown Development Corporation Ellerbe Architects Fairview Hospital, Minneapolis, MN * Ford Marketing Corporation Ford 'Motor Compam Gincold and Pink, Architects Greater Minneapolis Metropolitan Housing Corp. Greater St. Paul United Fund and Council, Inc. Headwaters Regional Development Commission Hodne- Stageberg Partners, Inc. IDS Properties John G. Kinnard and Co. 1 6 utson Companies, Inc. Knutson Construction Co. Medtronic, Inc. Metropolitian Council of the Twin Cities Milwaukee, City of Minneapolis, City of Minnesota, State of, Dept. of Economic Development Minnesota, State of, State Planning Agency North American Life and Casualtv Pemton, Inc. Red Winc. \LN, City of Rockford, IL. Cite of Rochester, M\, City of St. Louis Park Development Corporation St. Mary's Hospital, Minneapolis, M]N St. Paul, City of Setter, Leach and Lindstrom South St. Paul, City of University of Minnesota May 1, 1991 Cite n/ �a. Economic Research Corporation Mr. Ralph R. Chiodo, President 607 Marquette Suite 609 Minneapolis, MN 55402 r RE: Request for Proposal - Hutchinson Liquor Store Dear Mr. Chiodo: Thank you for meeting with Ken Merrill and I in April. Attached is the financial information you requested, including our product mark -up policy. In regards to future location of a permanent store, I am still awaiting updated layout proposals from Super Valu, Cash wise and More -4. Basically, the question would be which of the following alterra- . tives would be "best for the city ": A. To be located imradiately adjacent to a major food store; or B. To be located next to a Shopko; or C. To be located next to a City Hall. From our prior conversation, I presume " A " (next to a food store) is the first choice. Regarding the size of the liquor store, we intend to operate only one, as we could be subject to a referendum. The two store exposure would concern t%e city. In addition, we studied the two store concept about five years ago and concluded that the addi- tional overhead in a monopoly situation took away from the bottcm line. Basically, the added sales could not compensate sufficiently the cost of operating tko stores. We are attempting to locate a copy of this study for your perusal. Once we know the specific store locations, we can better respond to the available building dimensions. At that point, we would be interested in knowing your professional viewpoint of the best • City Hall Parks &Recreation PoliceDcyartnurt 37hashingtonAtrruchest 900 Harrington Street 10 Franklin Street South (612) SS7 -5151 (612) 5S7.2975 (612) 5S7 -2242 Hutchinson, Minnesota 55350 o • Printed rn w vckd d•aper a E • Mr. Ralph R. Chiodo Y.ay 1, 1991 Page 2 interior layout and degree or mix of interior amenities (example: carpet vs. discount warehouse style or mix of styles). Regarding a market study, we do have limited resources, and I realize a lot of monies can be e::pended on s,arket st—dies and prDjecticns. Since we have relatively limited "convenience type" co-.:petition to evaluate (not a suburb situation), we are more interested in a proper sizing of the store based on sales by cate- gcry (ie., showroom space allocation) and efficiencies of layout. We would like to have a proposal from you by May E, and further- more, that it be presented in increment choices, with a cap not to exceed for each area of expertise. Example only: HOURLY RATE Limited Market Study Limited Store Location Evaluation Store Layout and Amenities Financial Efficiencies A. Review of Mark -Up Policy B. Review of Employees Needed And Proper Scheduling, Store Hours at New Location C. Add -On Sales (ie., Lottery Ticket Sales, Other Ideas) D. Advertising Strategy NOT TO EXCEED 0 If there are some item areas I have missed, please provide those in;.remental choices in the same format as above. Looking forward to your response. Tentatively we have scheduled you at the regular Council meeting of May 28 for a brief summary presentation, and the opportunity for questions and answers. Sincerely, CITY OF HUTCHINSON Gary D. PJ.)tz City Administrator GDP: ms cc: Mayor & Council Chuck Nelson, Mgr. Liquor Store RESPONSE PERCENTAGE ON THE COMMUNITY PUBLIC OPINION SURVEY COMPARISON 1991 AND 1988 (2035 Responses in 1991) 1. How do you rate the "Quality -of -Life" in Hutchinson? X991 1. Excellent 25 2. Good 62 3. Only fair 7 4. Poor 1 5. No Response 5 88 Excellent 26 Good 63 Only fair 9 Poor 0 2. How do you rate the "quality" of the following city services or programs? Human Services Youth Recreation Programs 1991 1. Excellent 25 2. Good 53 3. Only fair 8 4. Poor 2 5. No Response 12 1988 Excellent 27 Good 51 Only fair 31 Poor 3 Adult Recreation Programs 1991 1. Excellent 18 2. Good S4 3. Only fair 13 4. Poor 3 5. No Response 12 1988 Excellent 20 Good 54 Only fair 16 Poor 3 Senior Citizens Programs 1991 1. Excellent 19 2. Good 49 3. Only fair 10 4. Poor 1 5. No Response 21 1988 Excellent 23 Good 51 Only fair 10 Poor 2 Utility Customer Relationships 1991 1. Excellent 16 2. Good 55 3. Only fair 15 4. Poor 4 5. No Response 10 1988 Excellent 18 Good 59 Only fair 15 Poor 3 Recycling Dropboxes 1991 1. Excellent 26 2. Good 51 3. Only fair 13 6 rbside Recycling 91 1. Excellent 37 2. Good 44 3. Only fair 9 Waste Water Treatment Services 1991 1. Excellent 28 2. Good S2 3. Only fair 6 3. Only fair 9 Only fair 9 Maintenance and Upkeep Services City Park Maintenance 1991 1. Excellent 32 2. Good 54 3. Only fair 9 4. Poor 1 5. No Response 4 1988 'Excellent 36 Good 54 Only fair 6 Poor 1 City Street Maintenance 1991 1. Excellent 18 2. Good 52 3. Only fair 20 4. Poor 6 5. No Response 4 1988 Excellent 22 Good S4 Only fair 19 Poor 4 Electric System Reliability 1991 1. Excellent 38 2. Good 49 3. Only fair 7 1988 Excellent 41 Good 50 Only fair 6 City Street Light Maintenance 1991 1. Excellent 1991 1. Excellent 34 2. Good 53 3. Only fair 6 1988 Excellent 32 Good 55 Only fair 9 Refuse Pick -up Service 1991 1. Excellent 31 2. Good 51 1988 Excellent 37 Good 50 0 owplowing 1991 1. Excellent 28 2. Good 53 1988 Excellent 28 Good 52 4. Poor 3 5. No Response 7 4. Poor 4 5. No Response 6 4. Poor 1 5. No Response 13 4. Poor 1 S. No Response 5 Poor 1 4. Poor 2 Poor 2 5. No Response 5 4. Poor 5 Poor 3 3. Only fair 12 4. Poor 3 Only fair 14 Poor 3 5. No Response 5 5. No Response 4 C� Sanding and Salting City Street 1991 1. Excellent 21 2. Good 57 3. Only fair 13 4. Poor 4 5. No Response S 1988 Excellent 21 Good 55 Only fair 17 Poor 5 Weed Control 1991 1. Excellent 11 2. Good 50 3. Only fair 21 4. Poor 8 5. No Response 1988 Excellent 11 Good 56 Only fair 21 Poor 6 Diseased Tree Control 1991 1. Excellent 20 2. Good 57 3. Only fair 11 4. Poor 13 5. No Response 9 1988 Excellent 24 Good 61 Only fair 8 Poor 1 Dandelion Control 1991 1. Excellent 9 2. Good 42 3. Only fair 24 4. Poor 14 5. No Response 11 1988 Excellent 7 Good 38 Only fair 34 Poor 35 Tree Replanting Program 1991 1. Excellent 23 2. Good 48 3. Only fair 14 4. Poor 5 5. No Response 10 1988 Excellent 24 Good 53 Only fair 14 Poor 3 3. If you were to move within Hutchinson, is there housing available NOW that you desire and can afford? 1991 1. Yes 39 2. No 25 3. No Opinion 32 4. No Response 4 4. What sort of housing do you feel the community needs most? 1991 1. One Bedroom 3. Three Bedroi 5. Other 9 6. 5. Would you desire 1991 1. Monthly 37 1988 Monthly 37 Apt. 3 2. Two Bedroom Apt. 10 = Apt 10 4. Home Ownership 28 No Opinion 35 7. No Response 5 • monthly or quarterly water /sewer /refuse statements? 2. Quarterly 58 3. No Response 5 Quarterly 59 6. Do you use recycling drop boxes? (Adjacent to Civic Arena and SuperAmerica) 1991 1. Yes 41 2. No 53 4. No Opinion 4 5. No Response 2 7. The garbage service contract with Junker Sanitation will expire in 1992. A. Are you satisfied with the current service you receive? 1991 1. Yes 74 2. No 15 3. No Opinion 8 4. No Response 3 B. Do you prefer garbage pickup at your: 1991 1. House or Garage (valued at Approx. $1 per month) 51 2. Street Curb 32 3. No Opinion 13 4. No Response 4 S. How should the charges for garbage pickup be measured? 1991 1. By weight of your garbage 19 2. By the size or your container 15 3. By purchasing a 30 gallon bag 10 4. Leave as is 43 5. No Opinion 9 6. No Response 4 • 9. Because land fill costs are rising would you agree to mandatory recycling? 1991 1. Yes 74 2. No 15 3. No Opinion 9 4. No Response 2 10. Do you use curb side recycling? 1991 1. Yes 81 2. No 17 3. No Response 2 11. Minnesota liquor stores are either publicly or privately operated. Currently the Hutchinson liquor store is regulated and operated by the city. Would you prefer: 1991 1. Public liquor store 34 2. Private liquor store 33 . 3. No Opinion 30 4. No Response 3 12. The city has the right to tax up to 10$ of the local gambling net profits: Do you think gambling should be taxed? 1991 1. Yes, at 10$ level 51 2. Yes, at 5$ -10% level 15 3. No, should not be taxed 17 4. No opinion 15 5. No Response 2 13. Mosquito spraying was deleted for the 1991 summer because of budgetary constraints. If taxes were increased by $16,000 for spraying would you be in favor? 1991 1. Yes 29 2. No 55 3. No Opinion 14 4. No Response 2 14. During calendar year 1990, 8,500 participants took part in the teen center. The city council provided $23,000 in support of the center's services. Do you feel this support should be continued? 1991 1. Yes 54 2. No 24 3. No Opinion 18 4. No Response 4 15. Should non - residents by charged a higher user fee than residents? Youth Programs 1991 1. Yes 48 2. No 34 3. No Opinion 12 4. No Response 6 Adult Programs 1991 1. Yes 50 2. No 27 3. No Opinion 19 4. No Response 4 !b. Would you be in favor of spending city funds to clean /dredge the Crow River above the dam? 1991 1. Yes 35 2. No 40 3. No Opinion 22 4. No Response 3 17. Do you support funding methods like Tax Increment Financing to support projects like the new Shopko? 1991 1. Yes 25 2. No 51 3. No Opinion 20 4. No Response 4 18. How do you rate your personal safety and security, by time and location, in location? 1. Totally 2. Mostly 3. Mostly 4. Totally S. No Secure secure Insecure Insecure Response DAYTIME NIGHTTIME 1. 2. 3. 4. 5. 1. 2. 3. 4. 5. 1991 50 42 1 1 6 Shopping Centers 25 60 6 1 8 1988 54 40 30 56 6 1 1991 36 54 3 1 6 Shopping Center 11 63 15 3 8 1988 43 49 Parking Lots 14 60 17 3 1991 44 45 3 1 7 Business Dist.(Main St.) 11 52 22 7 8 # 88 46 46 15 50 22 6 91 41 49 2 1 7 Neighborhood 17 60 12 2 9 1988 44 49 19 62 12 2 1991 34 53 4 1 8 Public Parks 9 51 24 6 10 1988 36 53 10 48 26 7 1991 42 48 2 1 7 Residence 23 S9 8 2 8 1988 48 45 28 57 8 1 1991 32 53 3 1 11 Schools 17 58 11 1 13 1988 37 46 21 54 10 2 19. Would you be in favor of combining the city police dispatch service with McLeod County service? 1991 1. Yes 30 2. No 34 3. No Opinion 32 4. No Response 4 20. What precinct do reside in? 1991 1. Precinct 1 19 2. Precinct 2 22 3. Precinct 3 20 4. Precinct 4 15 5. Precinct 5 18 6. No Response 6 1988 1. Precinct 1 17 2. Precinct 2 22 3. Precinct 3' 21 4. Precinct 4 17 5. Precinct 5 19 21. How important do you feel are the following Police Programs; secondly how do you rate the quality of service; thirdly because of budgetary constraints, if any programs had to be eliminated which programs would you agree to cut? IMPORTANCE QUALITY OF SERVICE PROGRAM CUTS 1. Very 1. Excellent 1. Yes 2. Moderately 2. Good 2. No 3. slightly 3. Only Fair 3. No Opinion 4. Not Important 4. Poor 4. No Response S. No Response 5. No Response 1. 2. 3. 4. 5. 1. 2. 3. 4. 5. 1. 2. 3. 4. 1991 68 19 3 1 9 Crime Prevention 19 SS 8 1 17 10 65 11 14 1988 73 19 3 Programs 16 59 14 2 1991 34 38 17 3 8 Random Patrols 14 59 9 1 17 14 64 10 1988 44 37 13 2 through business 17 S7 13 3 areas during business hours 1991 59 27 4 1 9 Random Patrols 17 53 11 2 17 5 66 14 15 1988 67 24 3 through business 18 53 15 4 areas during non - business hours 1991 31 32 19 5 13 NSF Check Recovery 13 47 10 2 28 17 46 19 18 1988 39 32 30 3 Program 17 47 8 2 1991 22 33 23 13 9 Unlocking car doors 22 51 7 2 18 28 43 13 16 1988 32 35 20 6 inadvertently locked36 43 6 2 keys in car 1991 S6 30 5 1 8 Traffic Law 20 S1 11 2 16 6 70 8 16 1988 66 27 2 Enforcement 23 50 14 S 1991 47 31 9 3 10 Active Suppression 11 46 18 7 is 12 60 11 17 1988 S6 29 7 1 of Main St Problems 9 39 30 12 1991 30 37 18 6 9 Foot Patrols 10 45 17 7 21 19 50 14 17 1988 40 36 14 3 in Downtown Business12 42 22 10 Dist. 0 1991 28 35 22 5 10 Pedestrian Control 8 48 18 6 20 20 46 14 18 1988 33 35 19 6 9 50 19 8 1991 18 3S 30 7 10 Parking Enforcement 9 55 14 3 19 1988 23 39 25 6 16 S6 12 3 1991 41 39 7 2 it General Patrol 1S S6 7 2 20 1988 48 40 5 1 Activities 19 58 9 2 0 91 70 18 2 1 9 Drug Enforcement 17 S2 10 3 18 1988 76 15 3 1 (Including Alcohol) 13 47 20 8 1991 76 12 2 1 9 Response to 34 43 4 1 18 1988 80 12 1 Calls for 42 41 6 1 Service 1991 22 36 27 6 9 Animal Control 30 51 13 6 20 1988 30 38 22 3 14 SO 16 8 11 23 4S 15 17 6 64 12 18 4 74 7 15 3 75 6 16 19 49 16 16 0 14 E M 0 R A N D U If DATE: August 20, 1991 14ycr and City Council FROM: HCDC Board of Directors RE! LIFE SAFETY IT£14S FOR FIRE CODE FOR EXISTING DOWNTOWN BUILDINGS' Historical Perspective At the time the small Cities Development Grant was first contemplated and written, reha- bilitation and sprinkling of 2_vntown buildings were believed to be high priorities. In response, a program was announced as an incentive for downtown building owners to rehabilitate their buildings and thereby qualify for grants to install basement sprinkler systems. Over the past three years priorities have changed and fire protection "thinking" has gone through a good deal of evolution. There have been numerous engineering studies for installing water service entrances and the installation of a sprinkler system in those basements over 1500 square feet. The cost estimates have been as high as $1.4 million (installation of sprinkler system in basement, new water entrances, street and sidewalk replacement). Current Thinkina Based on the memo of February 12, 1991, from the Building Official, Fire Marshal, Fire Chief, City Engineer and Small Cities Project Coordinator an integrated fire protection system encompassing the following components would best meet life safety code items for the.existing Downtown Buildings. a) Interlocked smoke detectors on all floors b) Fire rated corridors, exit ways and doors for those buildings with apartments on the.2nd floor C) Exit signs An existing downtown building with the above items installed would aeequately protect the building occupants. F.eccmnen9aticns and Priorities The December 23, 1987, memo from Gast Flotz along with tr.e City Council Action of Eecember 22, 1957, regarding the financial formula for sprinkling should be rescinded. In. its place the HCDC reccmmi-nds that a portion of the S 238,0 ?O from the City of Hutchinson's Revolving Loan Fund that was previously set aside for sprinkling be made available to downtown building owners to complete the fire protection program as outlined in a) thru c) above. The cost to install the life safety items w.•ild be a grant to the building owner. ( ' k The preliminary cost estimate is about $150,000. If the bids in total exceed $150,000 the entire program would b reconsidered and options will be explored. The program would be accomplished in the following manner: 1) A letter and an application be sent to , ac:i building owner. The application would be due in six weeks. The City would bid the entire project. The fire protection issue for downtown buildings has teen under consideration by the city for quite some time. It is the HCDC's desire to work through this life safety issue in an equitable and forthright manner. As stated in the Fire Marshal memo of 6/3/91 to the City Council this action will bring the downtown buildings closer to code compliance. The Fire Dept. is in full agreement with oject. m Bullard, Chairman HCDC rry Graf rry Frazer it Graves lliam Craig rol Haukos hn Mlinar ad Emans, Fire Chidf orge F. Field, Fire Marshal 0 . F 227 MINUTES REGULAR McETING - HUTCHINSON CITY COUNCIL TUESO4Y, DECEMBER 22, 1921 �. 1. Tt,e meeting was called to order by Mayor Acklzrd at 7:30 P.M. Tne fcllc,.- ing were present: Mayor Paul L. Ackland, Aldermen Mike Carl s, Jc ^n MIiner, Marlin Torgerson and Pat Mikulecky. Also preset: City Administrator Ge -f D. Plotz, Director of Engineering Eugene Anderson and City Attorney G. Ecrr Andersen. 2. INVOCATI0% N The invocation was given by the Reverend Ken Veal. 3. CC' +SIDERATION OF MINUTES y m The minutes of the regular meeting of December 8, 1987, special meeting c` d December 11, 1937 and bid opening of December 17, 1927 were approved as distributed. 4. RO 1 , 1TINE ITEMS (a) REPORTS OF OFFICERS,. BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - NOVEMBER 1987 2. NURSING HOME BOARD MINUTES OF NOVEMBER 19, 1987 3. PLANNING COMMISSION MINUTES OF NOVEMBER 17, 1987 (b) APPLICATIONS FOR RENEWAL OF 1988 GAMBLING LICENSE (c) APPLICATIONS FOR RENEWAL OF 1988 CIGARETTE LICENSE (d) APPLICATIONS FOR SNOW REMOVAL PERMIT 1. MARTIN BARNES 4. STEVE STURGES 2. FLORIAN THODE 5. RANDY BLAKE 3. STAN RISTOW 6. RODNEY ROUCH The motion was made by Alderman Torgerso seconded by A1;erTan MiK.- lecky, to order the report and minutes filed and to issue permits. Mo- tion unanimously carried. 5. PUBLIC HEARING - 8_00 P.M. (a) 1988 SMALL CITIES DEVELOPMENT PROGRAM APPLICATIONS FOR FCtiDING Mayor Ackland called the hearing to order at 8:00 P.M. and read Putli- catien No. 3765. Director John Bernhagen presented the SmalI Cities DevelcC:ment Prccraa. After lengthy discussion, it was his recommendation to take action, on adopting the "Slum And Blight" Resolution, the Cesin Cccmittee Resal;- tion, and the program formula. lY CCU"CII MINUTES - DECEMBER 22, 1437 Alderman Ylinar moved o c th g t6 :26 P.M. Motion sec- or „ed by Alderman Tcrs_ — A;, The motion was made by Alderman Carts, seconded by Alderman Torgerson, to waive reading and adopt Resolution N�. 8674 determinirg the project area meeting the slum and blight definiticn. Motion unanimously car ried. It was moved b7 Alderman Torgerson, seconded by Alderman Carts, to waive reading and adopt F.esolutiOn No. 8666 for a Review committee. Motion carried unanimously. (See 8 -b) The following formula was recommended: street a repa costs to owner Sprinkling of all basements in all bu'ldings up to 1,500 square feet at no cost to building owner. For square footage within building(s) in excess of 1,500 square feet, the fallowing formula would apply: - If nothing is done on rehab to the rest of the ftthe sp building owner would pay the first f.50 /sq. the basement. - If first and second floors are sprinkled, the building owner NOW would pay the first f.25 /sq• ft. for sprinkling the basement. - If $5,000 of rehab is spent, the building owner would pay the first 5.15 /sq. ft. for sprinkling the basement. - If $10,000 of rehab is spent, the building owner woulc pay nothing for sprinkling the basement. • - All of the rehab would reed to be grant eligible under the . guidelines. Alderman re efeeto” sprinkling it all buildings and apply the formula 1,500 square et o. up to the limit of $140,000 from the water fund and the remainder from other funds allocated to. Motion seconded by Alderman Mikulecky and carried three to two, with Aldermen Torgerson, Mikulecky and Mayor Ackland voting aye and Aldermen Carls and Mlinar voting nay. RECESS: The City Council adjourned at 9:55 P.M. for a 15 minute recess. 6. COMMUNICATIONS, REQUESTS AND PETITIONS 0 , . �� (61`)� 7aiaJ December 23, 1937 TO: All Building Cr;ners In Main Strc,t /'c ,-town "Project Area" FPO ?l: Gary D. Plotz, City A�Tinistrator L t • of S_'� :c:T: SFrin'r.ling c•' r;s nn„ F.eh,: ili�:.i.,, At the Tuesday, December 22, 1937 City Council meeting action was taken civir.g direction as to hoer the spri'.kliny of basements in the up*_owo area will ce Peic. As you are aware, we are applying for a federally funded Small Cities Develop- ment Program (SCOP) Grant to help pay for part of this project. The City Council motion prcvides nosey to bring in new water entrances and set up an incentive program to do additional rehabilitation using formula dollars as as been previously given to you under the "Program Guidelines' pa-ket T . Council action does the following: TOTAL COST (Est.) new water entrances to all buildings, and repair costs to street 8 sidewalks $717,000 Sprinkling of all basements in all buildings up to 1,500 square feet .4 178,000 BUILDING OWNER COST 0 For s quare footace within building(s) in excess of 1,500 square feet, the following formula would apply: - If nothinc is done on rehab to the rest of the building, the building owner would then pay the first 5.50 /sq. ft. for sprinkling the baseTer,'. - if first and second floors are sprinkled, the building owner would pay the first 5.25 /sq. ft. for sprinkling the basement. - If $5,000 of rehab is spent, the building owner would pay the firs' 5.15 /sq. ft. for sprinkling the basement. - If $10,000 of rehab is spent, the building owner would pay nothing for sprinkling the•basement. - all of the rehab would need to be grant eligible under the guidelines. Included is an application for your use. please list the different ways you would spend for rehab. Return the si.r,e �3liraticn �.�'yst- ofi ex; =r, tures for all projects to be grant a -# ible to John Bernhagan at the Chi oer O�fi =e, 45 Washington Avenue East Absolute deadline is Tue <_ Jan ary 5, 1953. This dead , line applies to a trJT�^cana =s�cL -_ire ha i1itation dollars, including `hcs;lIN - taarl;een meeting with to ace. 4 F � I Au r. 1991 REcpjVED ti E Mayor Paul Ackland and City Council City Hall 37 Washington Avenue Hutchinson, MN 55350 Dear Mayor and City Council: Sandra Gilbertson 950 Ludtke Lane Hutchinson, MN 55350 August 19, 1991 This letter is in support of my objection the the assessment calculation of Project No. 91 -24. t First, Mr. Rodenberg's August 14 letter (copy enclosed) explains the assessments were calculated on a per lot basis based on a Subdivision Agreement for First Addition To Johnson Court, which applies only to the two lots owned by VanOrts. All other parcels are part of Johnson's Court. I have been informed by the County Recorder that there is no recorded Subdivision Agreement for Johnson's Court. Mr. Rodenberg has been unable to provide me with a copy of such a Subdivision Agreement, recorded or unrecorded. I believe the basis of the assessment calculation as outlined in Mr. Rodenberg's August 14 letter is inappropriate. It is my position that basing the assessment on a per lot basis in very unfair. The lots are very irregular and some are considerably larger than others. The most important consideration is that there is one house per parcel. It should make no difference that some parcels consist of two lots; some parcels consist of one lot plus a portion of another lot; and some parcels consist of partial lots. I also feel it is unfair to base the assessments on a per lot basis because in all cases, with the exception of property located at First Addition To Johnson Court, the houses are located on the parcels in such a way it is impossible to build any additional houses at Ludtke Lane. Lot 1 of First Addition To Johnson Court is a buildable lot and clearly will benefit by this project. (See enclosed diagram.) Mr. Rodenberg's June 6 memo (copy enclosed for your information) proposes calculating the assessments on a per parcel basis, dividing the costs equally among the parcels. 6 -� Mayor Paul Ackland and City Council August 19, 1991 Page 2 Based on the above, I believe each of the buildable parcels will benefit by this project on an equal basis. I propose the only fair way to assess the cost of this project is on a per parcel basis dividing the cost equally among the buildable parcels. Sincerely, Sandra Gilbertson cc: John Rodenberg Gary Plotz 0 0 0 August 14tb, 1991 Donald b Sandra Gilbertson 950 Ludtke Lane Hutchinson, MN 55350 RE: Ludtke Lane Sanitary Sever & Watermain Construction Letting No. 16 /Project No. 91 -24 /Assessment Roll No. 273 Dear Mr. b Mrs. Gilbertson: I first apologize for the lateness of the reply. I was on vacation from August 2nd through August 11th, and did not know about or see the letter until too late to send a reply by August 13th. Attached for your information are the following: - Bid Tabulation - Assessment Hearing Worksheet • - Project Drawing for Sanitary Sever Line (up to MH5 in this project) - Engineer's Calculations regarding Assessment - Assessment Roll No. 273 As noted to Mr. Gilbertson on August 13th, the assessments were based on a per lot cost, as outlined in the Subdivision Agreement (previously sent). Since the existing parcels cover more than one lot each, the assessed units were based on the relative number of lots in each parcel. The City Share notes that the City pays all costs for sanitary sever from California Street to the edge of the plat, your septic repair credit, and credit for previously paid vatermain assessments. Each lot pays an equal share for a service. Please note that the roll credits your previous assessments and septic system repair ¢oats. If you have any further questions, please call. of JPR /pv / attachments cc: Gary D. Plotz, City Administrator . Barry Anderson, City Attorney City Hall Parks G Recreation Police Deparhnent 37 Washington Azwnue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587.2242 Hutchinson, Minnesota 55350 • Printed on recycled paper - SUBDIVISION AGREEMENT FIRST ADDITION TO JOHNSON COURT CITY OF HUTCHINSON, MINNESOTA This agreement, made and entered into the day and year set forth hereinafter by and between Richard and Karen McCormick; hereinafter called the "Subdivider" and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City ". WITNESSETH: WHEREAS, the Subdivider is the owner and developer of a certain subdivision known as First Addition to Johnson Court, which is located in the City of Hutchinson and WHEREAS, Ordinance No. 466 requires Subdividers to make certain Improvements, NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. The Subdivider hereby petitions the City to construct the necessary sanitary sewer, water main, storm sewer, curb and gutter and bituminous surfacing to serve the entire plat when City considers it feasible. 2. It is understood and agreed that the City will contract for said Improvements in paragraph No. 1. 3. It is understood and agreed that the improvement In paragraph No. 1 may be installed by the City under two or more contracts. 4. It is understood and agreed that the cost of said improvements in paragraph No. 1, assessable to said Plat, will be assessed equally on each Lot. S. It is understood and agreed that Subdivider will take a $154.00 contribution to the City of Hutchinson for Parks and Playgrounds for said First Addition to Johnson Court. Said monies to be Paid prior to the registration of said plat. 6. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. IN WITNESS THEREOF, the parties have hereunto set their hands and seals the a I— day of O 4r. • , 1976. CITY OF HUTCHINSON SUBDIVIDER By: R �11� / Mayor -- — — — R chard F'ti�armick Asst. City Clerk 1 Karen Mc6ria ck 0 • t. J • 0 LUDT UA. ;ArE CONSTRUCTION OF SA27IT'&RY SEW, & APPURTAHCES PROJE& N0. 90-24/LETTING N.O 14 /A ROLL NO. 263 Jj G o� 2 a o.012 \ ' 12 JE , SCE 3 - to NS 5 1 E Dui 2 c� /c' I s 8 ° ooao 7 e _ 00 040 �OSO 17 e : J0� ; �NS�.�+ 0T �3 18 polo t` r ^ z D V7 m r- -r J 1 2 95 C :r7 14'r„ Approximate location of houses • C DATE: June 6, 1991 TO: Mayor and City Council MEF.0 FRO!I: John P. Rodeberg, Director of Engineering RE: Ludtke Lane Sanitary Sewer Sanitary sewer was proposed to be constructed in Ludtke Lane in 1988 and in 1990, but was rejected both times. Attached is a letter from two residents requesting service due to septic system failure. They are requesting that only the line from California Street to MH 3 (see attached drawing) be constructed now. They also are requesting that the City pickup the costs to extend the line to MH 2 at the edge of the plat. The City has provided access to existing • platted properties (i.e. Delaware St.) in the past and must decide if this is to be formal policy. Parcel 0080 reconstructed his septic system last year after the project was turned down. He should be credited for money spent on system repair. He recommend constructing the entire system Ft this time to provide service to all areas of potential septic system failure. We also recommend the following: - Delete service to parcel 0010 (unl and shorten line. - Credit parcel 0080 for septic system repair. - Have City pickup 'OFF PLAT" costs ($8,000 - $10 - Assess the remainder on a per /parcel basis: $43,000 approximate cost less $9,000 city, or $34,000 assessable cost $34,000/8 parcels - $4,250 /parcel. John P. Rodeberg Director of Engineering JPIt /pv City 11,111 37IVani iinston Arernar lVest r b l21 5S7-5151 Parks & Recreation 900 H. :rringtou Sl,cet (612) 5:7.29:3 Police D. par!mcet 10 Frnrkli,: ;Irtct Sou! (612) -' Hutchinson, 1lllnnesota 55350 . priared 011 AYVckd t o r,wr . 0 c August 23, 1991 MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL FINANCE DIRECTOR SUBJECT: CITY AUCTION FOR 1991 • • Hutchinson Technical college has inquired if the city would be holding an auction this fall. They have volunteered use of their facilities if we would make the arrangements. In preliminary discussions with staff we do have some items to sell. It would be proposed we would hold the auction on a Saturday. Quotes would be taken from the local auctioneers and arrangements made if the City Council agrees to the fall auction. Cihj Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin St (612) 587 Hutchinson, Minnesota 55350 - Printed on renjded paper - August 22, 1991 TO: MAYOR & CITY t -y u City of 71 COUNCIL --------------------------------------- FROM: KEN MERRILL, FINANCE DIRECTOR --------------------------------------- SUBJECT: TRUTH IN TAXATION HEARING DATE The truth in taxation law requires the City to hold a public hearing on the 1992 budget and 1992 tax levy before adoption. I have attached a memo received form McLeod County Auditor Ed Ide with the dates already selected by other government jurisdictions. We can not hold our hearing on a date already selected by another jurisdiction. According to the requirements the hearing must take place between November 15 and December 20. Individual notices will be sent to each property owner stating the location of the hearings and the amount of tax levies for each taxing jurisdiction. • City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin (612) 5 Hutchinson, Minnesota 55350 - Printed on recycled paper - Edward Ide Count: .Auditor To: All City Clerks r 4 ' 830 11 th Stree East p Glencoe, Minnesota 55336 -2270 Phone (612) 864 -5551 lfz.::._�:. �j_.: � �►zozvsir Data Acgust 15, 1991 Re: Truth in Taxation Provisions for Payable 1992 Taxes i'Ca' '3 AUC1991 ;' RECEP/M In accordance with guidelines established by the Minnesota Department • of Revenue, I hereby certify to your city the times and dates for the COUNTY AND SCHOOL DISTRICTS LEVY PUBLIC HEARINGS to be as follows: During your city council's next meeting, the council should set the time date, and place of your CITY'S LEVY PUKIC HEARING. Your city shc.,ld then certify this information to my office as soon as possible. Please note that if the city council anticipates not adopting final levy amounts at the hearing, the council will have to recess the meeting and announce the time, and date for the recessed hearing at the initial meeting. Respectfully, A � • Edward Ide, McLeod County Auditor McLeod County Is an Equal Cpocr;unity Employer/Affirmative Ac: rA il INITIAL HEARING RECONVENED HEARING TAXING ENTITY DATE TIME DATE TIME McLeod County Dec 3 7:00 P.M. School District 421 Dec 4 8:00 P.M. Dec 18 8:00 P.M. School District 422 Dec 9 7:00 P.M. School District 423 Nov 26 7:00 P.M. School District 424 Nov 25 7:30 P.M. School District 425 Nov 18 8:00 P.M. Nov 25 8:00 P.M. School District 426 Dec 9 7:30 P.M. School District 427 Nov 21 7:00 P.M. School District 735 Nov 25 7:00 P.M. During your city council's next meeting, the council should set the time date, and place of your CITY'S LEVY PUKIC HEARING. Your city shc.,ld then certify this information to my office as soon as possible. Please note that if the city council anticipates not adopting final levy amounts at the hearing, the council will have to recess the meeting and announce the time, and date for the recessed hearing at the initial meeting. Respectfully, A � • Edward Ide, McLeod County Auditor McLeod County Is an Equal Cpocr;unity Employer/Affirmative Ac: rA il I August 22, 1991 TO MAYOR AND CITY COUNCIL FROM HAZEL SITZ, PERSONNEL COORDINATOR RE PAY TABLE RESOLUTION The attached Resolution formalizes the action taken in July by the City Council to adjust the annual wage table by an additional 1 percent. The pay table replaces the one adopted in January, 1991 as part of the pay plan resolution of that date. • CA_ 0 City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -1975 Police Department 10 Franklin Street South (612) 587 -2242 Hutchinson, Minnesota 55350 -Printed on recycled paper - ;Ec0t.UT1!1N NO. .9553. CITY OF HUTCHINSON PAY PLAN 1991 (with 7 -91 changes) (Hourly X 2080 = Annual) GRADE LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 LEVEL 5 LEVEL 6 LEVEL 7 (MINIMUM) (MIDPOINT) (MAXIMUM) T1 4.25 5.00 5.75 T2 4.53 5.33 6.13 T3 4.82 5.67 6.52 T4 5.13 6.04 6.95 I 5.54 5.87 6.19 6.52 6.85 7.17 7.50 II 5.96 6.31 6.66 7.01 7.36 7.71 8.06 III 6.40 6.78 7.16 7.53 7.91 8.29 8.66 IV 6.88 7.29 7.69 8.10 8.50 8.91 9.31 V 7.40 7.84 8.27 8.71 9.14 9.58 10.01 VI 7.96 8.42 8.89 9.36 9.83 10.30 10.76 VII 8.55 9.06 9.56 10.06 10.57 11.07 11.57 VIII 9.19 9.74 10.28 10.82 11.36 11.90 12.44 I / IX 9.88 10.47 11.05 11.63 12.21 12.79 13.37 H / X 10.87 ;11.51 12.15 12.79 13.43 14.07 14.71• 6 / XI 11.96 12.66 13.37 14.07 14.77 15.48 16.19 F 13.16 13.93 14.70 15.48 16.25 17.02 17.80 E 14.47 15.32 16.17 17.02 17.88 18.73 19.58 D 15.92 16.85 17.79 18.73 19.66 20.60 21.54 C 17.51 18.54 19.57 20.60 21.63 22.66 23.69 B 19.26 20.39 21.53 22.66 23.79 24.93 26.06 A 21.19 22.43 23.68 24.93 26.17 27.42 28.67 ------------7 -- - -------------- - --------------------------------------------------------- This Resolution authorizes staff to change 1991 budget appropriations to reflect rate changes. Adopted by the City Council this 27th day of August, 1991. (This replaces'Page 4 of Resolution No. 9399.) ATTEST. Paul L. Ackland, Mayor ------------------------------ Gary 0. Plotz, City idinistrator q CCU, 0 RESOLUTION gyp, 9564 I& T; COST W !: T`n ORDERIM PREPARATION OF PROPOSED ASSESSMONT ASS E S SHENT ROLL VO LEW *MUM, cost has been determined for the improvement of Shady Ridge Circle by the Construction of Street, Storm Sewer and Drainage Improvements and Appurtenances, and the bid price for such improvement is $ 13,043.85 and the expenses incurred or to be incurred in the making of such improvement amount to S 1,304.38 so that the total cost of the improvement will be S 14,348.23 M 11 ti � It I In • ' 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ 5,355.63 and the portion of the cost to be assessed against benefitted property owners is declared to be S 8,992.60 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Honday in January, 1992, and shall bear interest at the rate of 6.2 (+ or -) percent per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 27th day of August, 1991. Hayor . City Administrator —A i WHEREAS, by a resolution passed by the Council on the 27th day of August, 1991, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving Shady Ridge Circle by the Construction of Storm Sewer and Drainage Improvements and Appurtenances; and W193U AS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; 1. A hearing shall be held on the 10th day of September, 1991, in the Council Chambers at City Hall at 8:00 P.H. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid October 1st, 1991. He may at any time thereafter, pay to the.. City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 27th day of August, 1991. Mayor 0 City Administrator CITY OF HUTCHINSON • RESOLUTION NO. 95 62 TRANSFERRING $18,850 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1985 TAX INCREMENT DEBT SERVICE FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $18,850 is hereby transferred from the 1980 Tax Increment Debt Service Fund to the 1985 Tax Increment Debt Service Fund for the payment of bonds and interest due in 1991. Adopted by the City Council this 27th day of August 1991. Paul L. Ackland Mayor • • ATTEST: Gary D. Plotz City Administrator / -e_ • RESOLUTION N0. 9558 RESOLUTION SUPPORTING THE 1991 CROW RIVER PROJECT ON THE SOUTH FORK CROW RIVER WHEREAS, the City of Hutchinson has supported efforts to clean up and enhance the South Fork Crow River by establishing the Crow River Task Force; and WHEREAS, the Crow River Task Force has scheduled the 1991 Clean River Adventure in order to cleanup trash along and in the South Fork Crow River on Friday, September 6th and Saturday, September 7th, 1991. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hutchinson hereby supports the efforts of the Crow River Task Force, and declares September 6th and September 7th, 1991 as the official date of the .1991 Clean River Adventure Project. Adopted this 27tb day of August, 1991. • Mayor City Administrator is 1_Ct i CITY OF HUTCHINSON RESOLUTION NO. 955 PRELIMINARY 1992 TAX LEVY FOR CITY OF HUTCHINSON BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT a preliminary tax levy for the City of Hutchinson for 1992 is hereby set in the amount of Adopted by the City Council this 27th day of August 1991 Paul L. Ackland Mayor ATTEST: L� Gary D. Plotz City Administrator / —_P_ CITY OF BUTCBIRSOI SPECIAL I GEIBRAL TAI LEVY 1991 l 1992 EVY LMT IECIAL LEVIES 1991 1992 --------------------------------- 1,504,"33 1,646,566 BOBBED IIDEBTBESS FIRE BALL LIBRARY BBCREATIOBLDG, S.A. BOLD 1981 S.A. BOLD 1982 S.A. BOID 1983 S.A. BOND 1984 S.A. BOLD 1985 S.A. BOND 1986 S.A. BOID 198? S.A. BOLD 1988 S.A. BOIL 1989 S.A. BOID 1990 CERTIFICATES OF IIDEBTBESS RECORDER POLICE DEPT. FIRE TRUCK WAS. STREET DEPABTIEIT ERUIPIEBT ARIORY BOIDS UIFONDED LIABILITY - PENSION LIBRARY TOTAL LEVY DEBT SERVICE GENERAL PURL TOTAL TAKES LGA B AVAILABLE FOR GENERAL FUND 96,10C "3.100 110.100 90.900 61, 19C 58,900 90.000 190,000 50,00f, 10.000 120,000 120,000 75,000 100,000 115,000 123.100 63.000 50.000 1021100 "S,000 125,00C 1 1 5.000 100,000 100,000 56,BOO 1,10 4 14C€ 1, 172,BOi 8.952 191313 19.335 C C 9 • rm L_ E.Soc 26.235 2733! 7.000 7,660 IMF ICT PA:LASLE 72,804 '1,600 -------- -- -- ------ ---------- 2,'32,232 2,958,801 I,10 ".400 1.172, 806 1.E:4,E3: 1.186,00: 16,,169 1 ,132.232 2,958,80, 226,569 11191,982 0 ,,0321149 2,816,814 2,918,150 C C 9 • rm L_ RESOLUT:OS 50. 9561 CITY OF HUTCHI *SOS • RESOLUTION FOR PURCHASE Tl:e Hutchinson City Council authorizes the purchase of the following: ITE "! I COST PURPOSE DEPT. BUDGET VENDOR Road Salt - 100 ton 2825.00 Winter Road Maintenance Street Yes Cargill Salt The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Date Approved: O totion made by: Seconded by: Resolution subcutted for Council acticn by: • CITY OF HUTCHINSON RESOLUTION NO. 9563 TRANSFERRING $24,338 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1982 TAX INCREMENT DEBT SERVICE FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $24,338 is hereby transferred from the 1980 Tax Increment Debt Service Fund to the 1982 Tax Increment Debt Service Fund for the payment of bonds and interest due in 1991. Adopted by the City Council this 27th day of August 1991 Paul L. Ackland Mayor • ATTEST: Gary D. Plotz City Administrator • ') -a, - . MEMORAMDUM TO: Gary Plotz, City Administrator FROM: Steve Madson, Chief of Polic� DATE: August 23, 1991 RE: Hockey Association Gambling I have reviewed the request for the hockey association gambling extended hours at the Underground Restaurant and find that the extended hours should present no problems in the enforcement of local as well as state gambling laws. Therefore, I have no reservations if the city council would extend the current hours. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. /lkg • 91 -02 -0017 40 v /, - , August 6, 1991 TO: Members of the Hutchinson City Council I would like to thank you for granting a gambling license to our Association for the conluct of ganbling at the Underground Bar and Grill. The license is for Wedn.esd- throu.-h Saturday from 8:30 p.m. to 1:00 a.m. Would it be possible for us to extend our hours to include starting at 5.30 p.m. on Friday evenings and also to be open on Friday mornings starting at 8:30 a.m.? Thank you for your consideration of this matter. Sincerely, Linda Keehr Gambling Manager Hutchinson Hockey Association, _ .. _�- _ls...i -vL- sir +a.Y! 1�YLti'�i� �i� its �� +'- Yes -. i Yo^ '�s� 6\ �. >..W �'!4s i..9 0. � ,1� Gam. ♦ �0� :��1 i'E. �.E`,�� \ tiYAT:: OP S1l:,SES0TA Cosni• o v Lr - -- f.. _.. l it ^ rrz! �t \1 \� CZ: a...._. r ..:� %l ._.. (� . ..............._._/iG•rG :.• l3:G JJ^ : . 4 f1.. /r.� ...._ ..... ............... � ----- w ..................... . . . . .. .__ .......... a - -.. . .... . t v ._.. -..... to ?:1e G, r Ja'•3 .. �S�i -------------------- G reyirtd ly the Ord:rzlaef [, C- 1.... r.:..i c •nl;lied u'ft" a :: the requirrnse:al cf la:d E ' r,antrl r. eeesar;• jar oLtairi t :a r rcrse. � 7 .. • :XtIlU, 1,.�71':'�: " "P Py orcer of ti.e ...._..?�..!- -'.--- °---.----- :- Courei:, i :d Fg r -tue r.c-ecf. ?r.e �-� .. ... . ........... ................ .....i. hero/ iiterdel cr,a atl ,r ............. tt - 1 �-, • C r�� fY ` i r 1 A :. L f_ `�•... ... h: Sy�6.� ; -- -' 1 .. • n ... :� j!/? ^,- °-- . -- .... Y.�"rf�.... ... . J _ t J k.r tk.erer o-3 or. ......... !� . /.. °` ... ................ f ------- -- i — eu.d end:n j ._.�;� +ti .+:.'~�_._... 74, - %.� 1::.`, to a:: trt mr' ! aRa n_ prbta 1 ; e; - -- et. ..... // Gdecn t.rder my herd err3 the corporate real cf tT.c _... L r � i 1 �L. r` t . ?� �_ __ _.r, - - _ ^.r+r :- .� - -T_ — � •sc -tea_. _ �•�•���^:. r +r..� �. +,.- a.r'+-=--- -- �_ ^ =' ". i • MEMORANDUM TO: Gary Plotz, City Administrator FROM: Steve Madson, Chief of Polic` DATE: August 23, 1991 RE: Law Enforcement Television Network This memorandum will serve as a request to subscribe to the Law Enforcement Television Network (LETN). LETN is a specialized satellite television network which presents up to date police training in a manner which is more compatible with officer being able to view this information while on duty in lieu of expending over time hours for class room education. The Law Enforcement Television Network is currently offering a special offer through the month of August which would allow for a subscriber connection fee of $285.00 in lieu of the normal installation fee of $785.00. Additionally, LETN is running a special offer which would allow for a monthly subscription rate of $288.00 in lieu of the normal monthly rate of $488.00. If the police department were to subscribe to LETN the yearly cost would be $3,456.00 for the educational service. This figure would equate to 157 over time hours or 17 hours of over time per patrolman. Since there are over 500 hours of educational programing planned for this service during 1992 there would be no way that this department could educate our officers as efficiently paying overtime for class room hours as opposed to the opportunity to view the professional programing that is conducted on LETN. All programing on LETN is accredited through the Minnesota Peace Officers Standard and Training Board. I must point out that LETN would not be the sole training source for the police department as not all programing would be germane to Minnesota statutory processes and procedures. However, much of the programing would be directly applicable to the training needs of this department and would be a tremendous addition to the departmental training program. The manner in which payment could be effected for this service is that the installation and service fees for the balance 1991 could come from the current overtime budget that this department has done a superior job of containing these costs. Additionally, the proposed budget for 1992 could be adjusted to show 157 hours of less overtime which the monies derived from that adjustment could then go towards the installation of this programing. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. /lkg 91 -02 -0018 q, c � SUBSCRIPTION AGREEMENT 0'. p�s.c 0'. ,PEi�• .Y•c. fly Q,ac./.+cE a� Lair iFn/orcemsnr TNsrla m NNrorA ttil - • • The undersigned Agency agrees to subscribe to certain services from Law Enforcement Television Network, Inc. ( "LETN ") upon the following terms and conditions: 1. Services, Agency subscribes to LETN's programs concerning law enforcement via the LETN network ( "Programs"). LETN agrees to provide an average of at least 400 hours of broadcasting per month. 2. Term. The term of this Agreement will begin upon installation of equipment to receive LETN programming and shall end 12 months from such date ( "Initial Term "). unless extended as provided herein. At the end of the Initial Term and any Additional Term, this Agreement shall automatically be extended for an additional 12 -month period ( "Additional Term "), unless, 60 days prior to s�jh date, either party gives notice In writing of its intent to terminate this Agreement. 01-CAG fief /99/ 3. Service Fee. Agency shall pay LETN $49f.0o per month for its services under this Agreement ( "Service Fee ") included in the Service Fee are five Program Guides valued at $1 per guide per month. As soon a$ the Initial Term begins, Agency shall pay the Service fee monthly in advance. 4. Equi pment. LETN agrees to provide Agency within 90 days of the date hereof equipment necessary to receive the signal for the Programs for one television set ( "Equipment "). Agency acknowledges that LETN owns all right, title, and interest in the Equipment and that Agency is to provide its own television set. 5. Maintenance. Agency agrees to use its best efforts to keep the Equipment in good working condition and to use the Equipment only as provided in this Agreement. Agency agrees to notify LETN as soon as possible if the Equipment requires any repairs or services. LETN shall be responsible for providing and paying for all such repairs or services, provided, however, that Agency shall reimburse LETN for the cost of any repairs or services to the equipment which were required as a result of misuse by Agency 6. Covenants of Agency. Agency agrees that LETN programming will be viewed only by Agency personnel and that it will use the Programs only at the installation address set forth below Agency's signature on this Agreement. Agency will not retransmit any Program to or reuse any Program at any other location. Agency will not videotape any Program for use at any other location. 7. Successors and Assions. The terms and conditions of this agreement shall inure to the benefit of and be binding upon the respective successors and assigns of the parties hereto. LETN may discontinue providing the services under this Agreement immediately if Agency defaults in any of its agreements herein. IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day of ,199e. /94/ LAW ENFORCEMENT TELEVISION NETWORK. INC, AGENCY: B g, Gtl GYrsr� AGENCY SIZE: T LETN Authorized Representative (N of Sworn Officers) Al s,�¢4 4 B Name and Title (Print) Agency Authorized Representative JiEdb.r C. ftft ro-j Name and Title (Print) ADDRESS: 1303 Marsh Lane • Carrollton, Texas 75006 1-600- 535 -5386 i- 214 -417 -4700 PINK COPY - AGENCY BILLING ADDRESS: OTHER COPIES - LETN FORM #31.100 INSTALLATION AGREEMENT Liw En�cemenl Tt/iriarovr NNwant• The undersigned Agency hereby authorizes Law Enforcement Television Network, Inc. ( "LETN ") to install certain equipment upon the following terms and conditions: 1. Se rvices. . Agency and LETN have executed a Subscription Agreement. providing for the transmission via LETN's network to Agency of programs concerning law enforcement ( "Programs "), 2. Equipment . Agency authorizes LETN to install all equipment necessary to receive the satellite signal for the Programs ( "Equipment ") at the Agency's installation address below on this Installation Agreement. Agency acknowledges and agrees that LETN owns all right, title, and interest in the Equipment and that Agency is to provide its own television set. .t /fit' 4 /Eei4L Z • AAef, 3. Installation Fee. Agency shall pay LETN $7'W for LETN's services hereunder due and payable upon execution of this Installation Agreement, 4J4IJA4 4. Additional Hook -Ups. Upon Agency's request, LETN will install additional television.. cations wilhin the agency to receive LETN's satellite signal (Hook -Ups). Agency shall be billed, upon installation, for each additional Hook -Up within 100 feet of the original or primary Hook -Up location, Hook -Ups in excess of 100 feet shall be cimeo to Agency on an actual cost basis. S. Maintenance and Services. Agency and LETN agree that the maintenance and service of the Equipment will be as provided in the Subscription Agreement. IN WITNESS WHEREOF, the parties hereto have executed this Installation Agreement as of the ._. _ day of ,1%0. 1491 LAW ENFORCEMENT TELEVISION NETWORK, INC. ADDRESS: 1303 Marsh Lane Carrollton, Texas 75006 1- 800 -535 -6386 � 12 417 - 4 y� By: ' -2 '. �•,.,� LETN Authorized Representative At/ a,/If& A W /L.re-J _ Representative's Name and Title (Print) PRIMARY HOOK -UP LOCATION: Floor Level and Room or Occupant's Name and Title BUILDING. tf Stories _.--._ Height Roof above primary hookup flat? III AGENCY: 41c� /ArJs• A O.— _ — INSTALLATION ADDRESS. _ Phone (/,/,_) B y' — — Agency Authorized Representative .r! e . /fr.1a ,/ Representative's Name and Title (Print) INSTALLATION CONTACTS' Name and Title of Person (Print) 1 , Cd /ff A1i10 f d" 2 f+✓r• 5001AA Yes —No 3. ADDITIONAL HOOK -UP LOCATIONS: Floor, Room Name or Office Distance from Same Building 3 Floor Occupant's Name and Title Primary Hookup as Primary Hook -Up ft. ft. ft. es No No No Ent: _ Proj: Inst Stet: WOp: PINK COPY - AGENCY OTHER COPIES - LETN RESOLUTION NO. 9554 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF BUILDING AT UNITED BUILDING CENTER LOCATED AT 135 MONROE ST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Richard Desens has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow for the construction of a 48'%96' building located at United Building Center, 135 Monroe St, with the following legal description: Lot 8 and Lot 9, Block 18 • 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above noting staff requirement for 4 additional hardsurfaced parking spaces. Adopted by the City Council this 27th day of August, 1991. 0 ATTEST: Gary D. Plotz City Administrator Paul L. Ackland Mayor C DATE: August .21, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT R EQUESTE D BY UNITED BUILDING CENTER Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On July 22, 1991, Gerald Olson, United Building Center, submitted an application for a conditional use permit to allow the owner to construct a 48' x 96' storage building. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, • August 20, 1991 at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 8, 1991. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be approved based on the findings set forth above noting the staff requirement for 4 additional parking spaces. Respectfully submitted, W 11am,Craig, Chairman C Parks �tsgn Planning Co 1 ran (�GVSftrhneut 37 Washin ton Avenue West 900Harrin g ton treet klin Stmet Sou th (612) 587 -5151 (611) 587 -1975 (612) 587 -2242 Hutchinson, Minnesota 55350 C. ^/ • Printed on recycled paper. M E N O R A N D U M "+r►q tial�tiw : U% M &#Ad%w Lull. R. me* M. L*h 161 II.Jo 91. Ft. AWty 91. Foatep : 16. 0 91. Ft. Few d a" : SO L.F. GA 16.E Oj Plod 1/ 1—_ 6 kgrtl Liar I MA (PA /.4 Lrt Line elra� le Lot e � � 12�a 65•�a jMtr� � � — Lrt I w9 rtq Liao " liw -- �•-- �►----- ---- -- ----- �-- -+� - --- I 1 i i DATE, August 21, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Preliminary Plat submitted by Paul Betker for " f`^11mmn 1 _ .. _ _ Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary plat. HISTORY On July 30, 1991, Paul Betker submitted an application for a preliminary plat to be known as "CASEY'S COURT". A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 20, 1991, at which time there was on one present • who objected to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 8, 1991. 3. Director of Engineering, John Rodeberg, will submit certification that the proposed plat meets all the requirements of the Subdivision Ordinance as per Preliminary Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary plat be approved as submitted noting staff recommendation of 10' utility easements between Lots 6 and 7 and Lots 11 and 12. Respectfully submitted, William Craig, Chairman Hutchinson Planning Commission City Hall Parks & Recreation Police Department 37Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 GJ - Printed on recycled paper - L g 2• ° �... ... ..•. ROAD - - -�� J w 1 14 1 V: 9 10 r 2 ,� 2 EL G AREA TO DE 2 W zW f W r s V \ _ R.Y PLATTED a s s y 3W " DEB ° ! 12 i ! _ -'t 4 P•01 ION 1 4 YY " CASEY ' S _ _ ' �•�' G © 3 6 • " 1 • u i COURT" sz o� g s t _ a n w utv _ �mm •IYai_2 a . S I W rn 0 S 10 �. t s f :0 6 . gF - f FI 4 3 2 I a _J' tII_ _• _ iY_ W _ 1111_ - _. +' I_ uJ� L __. _u_iLf 8 7 y •. 7 ° O 7 1 U .•f -- n N1rY Fl 2 G 22; 5 4e 51 3 m A t ) o h14 — • 0 9 4 V , Y I p 1• W W ;� N 13 12 N i __. _.. • 94 1 11 ... t7 t ., f .. 11v. ,.. — J I 0 • i 1 • 1 . I L • O 10 J 1' • i DATE T0: Hutchinson City Council FROM: Hutchinson Planning Commission August 21, 1991 SUBJECT: CONSIDERATION OF VACATION OF PART OF WAGNER ST. REQUESTED BY MARLOW PRIEBE Pursuant to Section 5.972 of Subdivision Ordinance No. 466, the Hutchinson Planing commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for vacation of street in Wagner Development Corporation. HISTORY On June 26, 1991, Hr. Harlow Priebe, submitted a petition for the vacation of 107.29' of Wagner Street form the North line of Goebel Street to the North line of Wagner Development Corporation Plat. The public hearing was held at the regular meeting of the Planning Commission of August 20, 1991, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, July 4, 1991 and Tuesday July 9, 1991. 2. The vacation is necessary to plat property in the area. RECOMMENDATION It is the recommendation of the Planning Commission that the vacation of the aforementioned easement be granted subject to the approval of the final plat and subdivision agreement of "Casey's Court ". Respectfully Submitted, William Craig, Chairman Hutchinson Planning Commission • City Hall Parks & Recreation Police Deparhnent 37 Washington Avenue West 900 Harrington Street 10F "' c,.„o* cmuth (612) 587 -5151 (611) 587 -2975 Hutchinson, Minnesota 55350 - Printed on mcyckd payer 7' -, ROAD _ — _ t r _ i fro � 9t u �'L y - - -.�I- - I I 7 1 � 1 =i ` — .J c P TO{ 1 I o I L 3 2 '. LJ G 2 I3 ,i° 3 Y 3�� : GOEBE�/ 12 i 3 4 ` �£ 42 5 - - 4 — J A t0 5 r - 5 • 99 ' ° ] bj �•-. ar Stl'eet to ,s,c 6 E be Vacated A tfj cc PAFK IC ( a t0 n Yx I .szx w Tao ° l.I.� 1•X 'i +•r w ssL r E- VO ��� = TCW 2 W • Y99 I LU c •�� e W Z' LANZ j 44 `) . I r T � ° ° 9 1 :... a 5 CL I� J 12 13 c C C j e a a' le el I Z EIGHTH " ( (< A 1' k e 8 r IG ,� T f • :.� ,too .5012 .Z1$5 •00( 10 uJ 99.(i O -, 16 17 • 18 r• 1 P i �' • 18 W o 13 8 -ex noc 9coc 90:0 :9t:• •'•- /� �• ��� cf E nac• - W ..c oo Y/ i 7 o of 12 i. -It . 10 x 40.00 r09 /t • rq 9C )S'_ ` w ant a •a ° 4 KAY ` ,s II�Q t9.se no.ea io�.00 100.00 e s._ i °�' s• ` � • \•. �- ac �co oo maoo rou cc �. *s to ool, I �x�! • i E - I^ c • _ M 0 DATE: August 21, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VACATION OF UTILITY AN DRAINAGE EASEMENTS IN WAGNER DEVELOPMENT CORP. PLAT REQUESTED BY HARLOW PRIEBE Pursuant to Section 5.972 of Subdivision Ordinance No. 466, the Hutchinson Planing commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for vacation of utility and drainage easements in Wagner Development Corporation. HISTORY On July 25, 1991, Mr. Harlow Priebe, submitted a petition for the vacation of utility and drainage easements on Lt 2, Blk 3 and Lot 1 Blk 4, Wagner Development Corporation Plat. The public hearing was held at the regular meeting of the Planning Commission of August 20, 1991, at which time there was no one present who objected to the request. FINDINGS OF FACT I. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 8, 1991 and Tuesday, August 13, 1991. 2. The vacation is necessary to plat property in the area. RECOMME NDATION It is the recommendation of the Planning Commission that the vacation of the aforementioned easement be granted subject to the approval of the final plat and subdivision agreement of 'Casey's Court". Respectfully Submitted, • William Craig, Chairman City Hall Parkst &c# c a o Planning Commi -Fd7kFSeparhnent 37 [Vashington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 - ^' '^•2 Hutchinson, Minnesota 55350 9/ _ c� • Printed on recycled paper - a H E M O R A N D U H 1 � I p W - 3 2- 1% V 9 10 r 2 2w r ¢ W GOEBEL • ' .emu 111 r 'o 3 9¢§ y 3 W a a 00 9 12 . gIGE P 1 ^ I4 6 7 416 'I.r II}n d1. 7 A � .., 1 d ` f 22 .�. •v uio J B 4 IoS, 3y. Qn 15 2 0 • :r Id W ¢ a_r — — . — — N - -- 12 a 94 at Z �I Y; 0 r - 1 L J r - /y � V 11 �J ROAD C DATE: August 21, 1991 T0: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: Preliminary Plat submitted by Harlow Priebe for "PRIEBE ADDITION" Located in Wagner Development Corp. Plat Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary plat. HISTORY On July 25, 1991, Marlow Priebe submitted an application for a preliminary plat to be known as "PRIEBE ADDITION ". A public hearing • was held at the regular meeting of the Planning Commission on Tuesday, August 20, 1991, at which time there was on one present who objected to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 8, 1991. 3. Director of Engineering, John Rodeberg, will submit certification that the proposed plat meets all the requirements of the Subdivision Ordinance as per Preliminary Plat Data. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned preliminary plat be approved as submitted noting staff recommendation of 10' utility easements between Lots 2 and 3. Respectfully submitted, will,iam Craig, Chairman City Hall Parks &R "% Planningq p�fig� f 37 Washington Avenue West 900 Harrington Street 70 Franbin Street South (612) 587 -5151 (612) 587.2975 (612) 587 -2242 Hutchinson, Minnesota 55350 _ - Printed on recycled paper - M E M O R A N D U M • I LJ It .nw N 2 I � Y d i STREET o Y a ny Ye o _ p - N LA. ",SON STREFT 3 v m r m� ♦� K Y K N � we I m• 1 M- I E TT c I D rT7 ern l-•l —i D WAGNER rn r --I D W� v rn I ° _ My i.M '•� A roWN • `! "• - • • f e' l0 • `lei • > `t9 1 `Y� • \I� wY _ GRAHAM - G RAHAM STREET � c ww \ acc�T� T `— a•le +e lTinT�TyT'.•mT Ve+ ..e• = l I 01 � I COUNTRY N I EST TES v l �3 � � l k N — P ♦ Y 1 v `� o r a 9 I!1• • � s •w r . —� fw fm• 1 • CIRCLE * '-�NEDE - I ( m I c_ m W _ a J 4 s t 4 Nn ,lDl'i 10A Ol..NER• !4ARLOV' PRIEBZ COUNTRY CLUB TERRACE PUTCEINSON. 14WINESOTA N89-57'41 E 320.47 so so- L J I 0. 0. 3 4 8 LO Io 80 so 80 12 32v i� N8915 7 41 'PREE"LAVi STREET 0 v 0. 0. STREET C 11 DATE: August 21, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VARIANCE REQUESTED BY MARK PLOWMAN FOR GARAGE CONSTRUCTION AT 126 LYNN RD Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On July 29, 1991, Mark Plowman, Hutchinson, submitted an application for a variance to reduce back and side yard setbacks to • 3' and to cement the existing driveway within 2.6' of North property line located at 126 Lynn Rd. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 20, 1991, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 8, 1991. RECOMMENDA It is the recommendation of the Planning Commission that the variance be denied on the garage setbacks due to the lack of hardship, the driveway variance was approved based on the findings set forth above. The vote was 4 ayes and 2 nays. Respectfully submitted, William Craig, Chairman City Hall Parks &ReUrVIfAinson Planning P9#% 7rg"rent 37 6Vashingtou Aaenue Hest 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printcd on Tgc1cd rape - M E M O R A N D U M Certificate of Survey for Mark Plowman C) North 5700 feet of Lot 17 of LYNN ADDITION I ( I I I _Para, Pole I ("C 3 d 4 in 1 I 22 22 I E+ti5linq to N PROPOSED rag — GARAGE "D To be removed O3 � ��. in O GARAGE I 132.00 N GRAVEL DRIVE 0 38.2 5.2 HOUSE o NO 126 i 0 38.2 1.2 132.00 o denotes iron monument set O_ 8.2 175 i0 O N Q t 8.2 1 7 3 —y N I.O 0 3 0 n 4 O d U 3 O a Y o O h � Q II cc �14 0 I 2 J N 0 10 20 40 112 inch diorneter iron pipe SCALE IN FEET I hereby certify that this survey was prepared by me or under my direct supervision and that I am a duly Registered Lend Surveyor under the laws of the State of Minnesota. 1 ;p4 , �=A 09j2_4 r . Ml l lard Pei linen, Regl stret Ion No. 9626. Date JULY 22 1991 PELLINEN 0 SURVEYING Hutchinson, Minnesota. A—L Plld P --- Al l., u_ Qllr,7 RESOLUTION NO. 9555 RESOLUTION GRANTING VARIANCE FRO1! SECTION 6.05 OF ZONING OP.DINANCE NO. 464 TO ALLOW THE OWNER TO REDUCE SETBACKS FOR SIGNAGE LOCATED AT HUTCHINSON COMMUNITY HOSPITAL BE IT RESOLVED BY THE CITY COULCIL OF THE CITY OF HUTCHINSON, 11I7 :ESOTA: FINDINGS 1. Hutchinson Community Hospital, has applied for a variance frc.n Section 7 of Zoning Ordinance No. 464 to allow to reduce setbacks for signage at 8 locations with the following legal description: Legal Description: Lot 18 of Auditor's Flat of Section 7, Township 116, Range 29, City of Hutchinson McLeod County Minnesota, according to the recorded plat thereof. Except: That part of Lots 16 and 18 of the Auditor's Plat of Section 7, Township 116 North, Rance 29 West, described as follows: q - - J" Beginning at the northeast corner of said Lot 18; thence easterly, along the easterly extension of the north line of said Lot 1E, to the intersection with the east line of said Lot 16; thence southerly, along said East line, to the southwest corner of Lot 39 of OAK FARK SECOND AEDITION, according to the recorded plat thereof; thence westerly, parallel with said north lire of Lot 18 and its easterly extension, a distance of 359.67 feet; thence northerly, parallel with said east line of Lot 16, to the intersection with a line parallel with and 30.CO feet southerly of said north line of Lot 18; thence easterly, alcr.g said Faralle: line, to the intersection with the east line of said Lot le, thence northerly, along said east line of Lot 18 to the point of beginning.. ALSO EXCEPT: All that part of Lots 16 and 18 of Auditor's Plat of Section 7, township 116 North, Range 25 West, according to the plat herecf or: file and of record in t; e office of the F.egister of Leeds of McLecd Co•Lnty, Minnesota described as follows: Conn<_ccir,g at the ncrth:+est ccrner of said Lot le; then Sout:.erl•. alcn_ tt:_ west line of said Let 1c, a distance of Sc2.2_ feet tc the pcint of begir.nir.:; thence _aster_ parallel to the nc.•_h line of said ict 15, a d.istan`e _f 1C10 . , _ feet to a ;vint o:. :h°_ east i:ne ::f said 1.E. q - - J" ti;ence Sou,:herly z..lcno the east line of said Lot 16, a distance of 1586.2£ feet to tho southeast corner of said Lot 16; thence Hcsterly along the south line.of said Lots 16 a-nd 18, a distance of 1244.30 feet to a point 334.70 feet Easterly f.rc-n the southwest corner of said Lot 16; thence Nc.therly parallel to ti;e west line of said Lot 18, a distance of 200:C0 feet; ti:ence vesterly parallel to the south line of sa<d Lot 18, a distance of 33•;.70 feet to a point on the west linc of said Lot 18; thence Northerly along said west line cf Lot 1£, a distance cf 1279.07 feet to the point of beginning. Subject to highway right -of -way easement thereof on file and of record in the office of the Register of Deeds of McLeod Ccunty, Minnesota containing :2.70 acres. Grantor herein reserves a utility easement over and across thirty (30) feet lying adjacent to and easterly of the above mentioned highway right - of -way easement. Grantor herein reserves an ease.aent to construct a water tower over and across the north 300 feet of the east 200 feet of the above described tract. ALSO EXCEPT: Freemont Avenue, Century Avenue and Oakland Avenue to the City of Futchinson, Minnesota. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be approved as proposed.. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of,property`in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5, The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures is the district in which such land is located. is 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CONCLUSION The application for variance for the purpose designated is approved based on the findings set forth above. Adopted by the City Council this 27th day of August 1991. • ATTEST: Gary D. Plotz, City Adm. Paul L. Ackland, Mayor 0 DATE: August 21, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VARIANCE REQUESTED BY HUTCHINSON HOSPITAL FOR SIGNAGE Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On July 30, 1991, Hutchinson Community Hospital, submitted an application for a variance to reduce sign setback at 8 locations from 5' to 0' and in some cases encroach into street right of way located at 1 Century /3 Century. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 20, 1991, . at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 8, 1991. RECOMMENDATION It is the recommendation of the Planning Commission that the variance be approved based on the findings set forth above noting staff recommendation of traffic visibility being maintained. Respectfully submitted, William Craig, Chairman Hutchinson Planning Commission City Hall Parks & Recreation 3 7 lVashington A venue 3Vest 900 Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - Police Department 10 Franklin Street South (612) 587 -2242 — 4- Cl 1 J I TO: Hutchinson Planning Commission DATE: August 8, 1551 L J 0 FROM: Planning Staff- G. Plotz, J. Rodeberg, J. Harka, G. Field and B. Anderson SUBJECT: CONSIDERATION OF VARIANCE REQUESTED BY HUTCHINSON HOSPITAL FOR SIGNAGE The Planning Staff recommends approval to City Council. NOTE: Traffic visibility cannot be blocked. The hardship is the lifesafety issue for emergency service. Citu Hall 37 R'asJi :gsta:.l -. crarc West (672) 5S - -5151 Parks & Fccrcation 900 Harrir;tw Strcct (612) 5e --29 75 Hutchinson, Minnesota 55. Pk i[c Dtlazrnncn, 10 Frzezk;a: Street Soa:': (612) - s7.2 -'4' M E M O R A N D U M Application for Variance - Attachment A • City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 Re: Site Signage Following is a list of the proposed locations of exterior signage as referenced from drawing #1 - Site Signage and line -item #10 of the Application for Variance. Sign * Distance from Number ProMM Line Comments X 1 2 ft. within property Tree line obstructs view. This sign also line at frontage road directs patients to emergency service enrrv and 16' -6" from property line at Fremont X2 4 ft. outside of property To align with Sign X3. line (6 ft from curb) (Note: existing Emergency Services sign is approximately 6 ft. from curb.) X3 4 ft. outside of property Emergency driveway prohibits location line (6 ft from curb) within property line. Visibility very important for Emergency sign. X5 • 2 ft within property Tree line obstructs view looking south line at frontage road and of frontage road. 7 ft within property line at Century X6 South leg on property This sign is pushed closer to the street to line (15 ft from curb) to maintain consistency of sign location. X16 South leg on property Tree line obstructs view, especially east - line (15 ft. from curb) bound on Century Avenue. X17 South leg 4 ft outside Tree line obstructs view. Existing tree of property line (11 ft at this corner is located 16-9" from curb. to curb) (Without removing the tree, the sign needs to be aligned just outside of trunk location.) X21 2 ft. within property Tree line obstructs view in both directions line at frontage toad along the frontage road * Property line to inside of concrete curb as follows: 10 ft. at Fremont, 15 ft. at Century Avenue, and 3.5 ft. at Frontage Road. r/'� E i 0 2 POINOWT "F- 7 - -7, rl - 17 F 1 7 - CE1011mv AVE. 0 3 x D 46 Y*ry COMMUNITY 6 U L LYPANi1ON ' A 11111 CIN "SO M UOICAL Cf - .NVfll 11toyc111"!sON MINN t§!jE_SIGNAC Ranoveable / changesole sign panes hutchinson community hospital a UfeSoarrr member - ------- — ----- — --- - -- — -- - Emergency Outpatient Surgery Hospital Outpatient Entrance 5idc B NOTE: Sec side A for notes & color references i i ;faae Lem /z'= r - 0. X1b 51ZE �rE yH��r 2ri MATEMAL• S gn Nwnb. Sa Type COPY 54ZE A MOUNTING: A=insced COLOR: - SPECiAI 1 ASSOCIATESA Signage Hutchinson Community Hospital Hutchinson Medical Center P.A. . a*- H9208 AS4 J"4 ° ap 3 -28 -91 0 • S — _ -- Grade Leve'. i /2'= T 0" Color I Colo „ r ; I Color # 3 Emerg6ncy "j T Hospital Outpatient Entrance Same Day Surgery Side A Golor SF (p (— Same Day Surgery 5ide 8 V 54ZE $' -12" HIGH WI TH A V'-40P X S�'-oa PANcL Sign Numb. MATERIAL GJ�E G�GTIOt-� I04PD�y,p2� Sign Type COPY SIZE ep h it 8 MOUNTING: poi -f(y FnPF�DDE;D IN GoNGRGT� FTv. kkanmated COLOR: aJ�E NUt�. SPECIAL INj�>zNAI,I.( I�LUt11NPjED. ASSOGIATI3. Signage Hutchinson Community Hospital Hutchinson Medical Center P.A. RS Project` H9208 AS4 25 da° 3 -28 -91 s z — Grade lee. 112"= r - C„ 5' Emergency Hospital Outpatient Entrance Side A Note: See sign type X2 for notes & Color references. ASSOCIATES. Signage Hutchinson Community Hospital Hutchinson Medical Center P.A. reject ae. H9208 AS4 + Emergency f Hospital Outpatient Entrance Side 5 26 date 3 -28 -91 x3 Sign Nurnb. 5'ZE 4 Jt: E C;7H E F,-T 25 MATERAV_ _ COPY 512E - I 54n Type MOUNTING. Olvninaud � COLOR: j SPECIAL• ASSOCIATES. Signage Hutchinson Community Hospital Hutchinson Medical Center P.A. reject ae. H9208 AS4 + Emergency f Hospital Outpatient Entrance Side 5 26 date 3 -28 -91 Removesb e / changeable sign 8' • a _ Grade Leve vz•_ I' - 0" 9D Hutchinson Hutchinson Community Medical 2' -3" Hos ital CCenter P.A. ---- ---- - a IReSOarr mefnbw T �— Emergency 6. T Hospital Outpatient Entrance Hospital Main Entrance -� Medical Center Entrance Side B 4' I X52 S� S ign Numb. MATERLAL siaAyPC COPYS12E MOUNTING: avninated COLOR: SPECIAL �E--e 0PNr:E-,T 2q ASSOCIATES. Signage Hutchinson Community Hospital Hutchinson Medical Center P.A. project ae. H9208 AS4 28 __J[ aeu 3 -28 -91 I 1 nee �rz Color x 7 5' r II Hutchinson Medical C) 0 Center .A. (I i F' Pharmacy Side A I Hutchinson Medical Center P.A. T Emergenc 4 Pharmacy Side 5 +' fiolor #'r I Cpior r 1 i i • X6 SIZE H E E j 2� Sign Numb. MATERIAL I Sign rya COPY 51ZE i B MOUNTING: 0=1naw COLOR: - SPECIAL HORTY Signage 29 Hutchinson Community Hospital ELVING Assau7rs. INC Hutchinson Medical Center P.A. u�rn M+c pro�ectno. H9208 AS4 date 3 -28 -91 I Hospital r -0 Service Entrance _ Side B • 5ide A same aj -�j wlrc�erse :r;,w rade Levc - 1/2~= r - 0" X16 �� I'� x 2' -ro' vANEI 3 - to "to bof of PPNE;, won aNc- SOM MATEML: Alut1. 54 Ty COne SIZE �„ P�H Et- J MOUNi1NG: �o,ly ��DDGD INGCJNGEj� KU COLOR: SEE GiIC-04 GOt-OR aX#EDW -F 'It* HC — If 1.UMiNATED w HORTY Signage 32 ELVING Hutchinson Community Hospital Q ASSDUAM.INC Hutchinson Medical Center P.A. I N. N+ �ERJ• aRO1 IIE�CT3 •IXCO�EERS•PrtGJO0.DFSKNF7tt pre�.ccao. H9208 AS4 t JOS FAST GRA 57RF • MIIJNEAP JS�0 5' -- hutchinson community hospital a UeSp& - P member j <m Main Entrance s— • -- i I Side A a _ Not- See sign type X1 for notes & Color reeerences. m Grade Leve 112"= r - o° L} -(o �M I J N hutchinson comm unity a VeSmi* memper Main Entrance 'I' • SZE L MATERIAL pLUr1. �I/ I ESN OR Flv2eR - (7 � Wx-Ev coP�' WW. SIZE _ % MOUNTING:IN CONe p-ETE COL - 06IR C;,141 H 60ilrC9- SPECIAL* It.I.Ui'I HORTY Signage 33 . ELVING Hutchinson Community Hospital Q ASSOCIAM. INC Hutchinson Medical Center P.A. rr' o" proic"J" H92M AS4 eati 328 -91 LME 9 I i Grade Levu Color � (o Color # I 5' J F' Outpatient Mental Health F' Rehabilitation Services side A i Outpatient Mental Health i g _ 5- Rehabilitation Services side B X21 51zE r,�a 0 7HE- - ET 25 Sign Numb. MATERIAL S gn Type COPY 512E f a�umB MOUNTING: COLOR: SPECIAL• - HORTY Signage 35 ELVING Hutchinson Community Hospital ASSOCIATES. IMC Hutchinson Medical Center P.A. S •� w,5" uts project no. H9208 A$4 dace q 32891 / — '� RESOLUTION NO. 9556 RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF BUILDING LOCATED AT 406 1/2 3RD AVE NW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Richard Desens has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow for the construction of a 40' x 60' pole building with slab located at 406 1/2 3rd Ave NW with the following legal description: That part of the Southeast Quarter of the Southeast Quarter of Section Thirty -Six (36) in Township One Hundred Seventeen (117) North of Range Thirty (30) West described as follows, to -wit: • Commencing at a point 1204 feet East and 119 feet South of the Northwest Corner of the Southeast Quarter of the Southeast Quarter; thence West 132 feet; thence South 71 feet; thence East 132 feet, and thence North 71 feet to the point of commencement. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings se forth above contingent on removing the white barn on the property. Adopted by the City Council this 27th day of August, 1991. ATTEST: 0 Gary D. Plotz City Administrator Paul L. Ackland Mayor DATE: August 21, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PE RMIT REQUESTED BY RICHARD DESENS LOCATED AT 406 -1/2 3RD AVE Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On July 31, 1991, Richard Desens, submitted an application for a conditional use permit to allow him to construct a 40' x 60' pole buidling with slab located at 406 1/2 3rd Ave NW. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, August 20, 1991 at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 8, 1991. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for a conditional use permit be approved based on the findings set forth above contingent on removing the white barn on the property. Respectfully submitted, William Craig, Chairman • Hutchinson Planning Commission City Nall Parks &Recreation PoliceDeparhnent 37 tt'ashington Avenue tVest 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled payer - • R D cd\-) e NJV NCW D• MQ �S -on \ n h k�w Q�O.I rh VJ 1 I �a �l J� y � � V `3.zs �o Shed 4.1 kI - -. �?Z 00 6s.vv- 7 i ..J l Q 6 ' °J p ` - -- --- N4LVi w CV 0\ T e 5 Q 0 V 1 wc -J v W 0 i C In . vJ Min 5 C v� I t,\4 v� 1 I 1 3 cl o. v 1 � 44 4F SE(_. 3;c, T 11 7, K ec 3 d A v e. N L) --- 7� (EAST) .C a p r , �V Ew �Ii�f 510N 0 P1AT1NG � JG 6t���DiNG - *z \ h� \ CD 3c 72.p0 I l ot ME n� I 0` 5 � � v sS7KK i�vrY19, 1 V3 c ►1 (Nr N 4- VJ UY U �elsq- n� ) 3 cc�A R --k , 9 RESOLUTION NO. 9557 RESOLUTION GRANTING VARIANCE FROM SECTION 6.05 OF ZONING ORDINANCE NO. 464 TO ALLOW THE OWNER TO REDUCE BACK YARD SETBACK FROM 30' TO 0' LOCATED ON LEWIS AVE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Steve Wadsworth has applied for a variance from Section 7 of Zoning Ordinance No. 464 to allow the owner to reduce back yard setback from 30' to 0' located at 1209 Lewis with the following legal description: Lot 20, Block 1, STONEY POINT ADDITION. Also that part of Lot 7 of Auditor's Plat of the Northwest Quarter of Section 1, Township 116 North, Range 30 West, described as follows: Commencing at the southeast corner of said Lot 7, also being the northeast corner of Lot 4 of Block 2 of STONEY POINT ADDITION; thence North 86 degrees West, along the south line of said Lot 7, a distance of 514.54 feet to the point of beginning of the land to be described; thence continuing North 86 degrees West, along said south line of Lot 7, a distance of . 52.00 feet to the northeast corner of Lot 22 of Block 1 of said STONEY POINT ADDITION; thence North 57 degrees 50 minutes West, along the northeasterly line of said Block 1, a distance of 388 feet more or less, to the southerly shore line of Crow River; thence easterly, along said shore line, to a point North 21 degrees 21 minutes 15 seconds West of the point of beginning; thence South 21 degrees 21 minutes 15 seconds East to the point of beginning. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application be approved as proposed. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect . be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in �/ /� _ -L the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CONCLUSION The application for variance for the purpose designated is approved based on the findings set forth above contingent upon the understanding that lots 7 and 20 are inseparable and that the restrictions on the contract for deed are strictly followed. Also, staff recommends the 30' easement to Lots 21 and 22 be shown on a final drawing. Adopted by the City Council this 27th day of August 1991. ATTEST: Gary D. Plotz, City Adm. Paul L. Ackland, Mayor \_J 17J ra DATE: August 21, 1991 TO: Hutchinson City Council FROH: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF VARIANCE REQUESTED BY STEVE WADSWORTH FOR CONSTRUCTION OF A HOUSE ON LEWIS AVE. Pursuant to Section 6.05, B3, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On July 31, 1991, Steve Wadsworth submitted an application for a variance to reduce back yard setback from 30' to 0' located at 1209 Lewis Ave. A hearing was held at the regular meeting of the • Planning Commission on Tuesday, August 20, 1991, at which time there was no one present who objected to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 8, 1991. RECOMMENDATION It is the recommendation of the Planning Commission that the variance be approved based on the findings set forth above contingent upon the understanding that lots 7 and 20 are inseparable and that the restrictions on the contract for deed are strictly followed. Also, staff recommends the 30' easement to Lots 21 and 22 be shown on a final drawing. Respectfully submitted, William Craig, Chairman • Hutchinson Planning Commission Citht Hall Parks 6 Recreation Police Deparnnent 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612).587-5151 (612) 587 -1975 (612) 587 -1141 Hutchinson, Minnesota 55350 - Printed on recycled paper- �� Id 1 21 a �I 1 t I I w 2p SKETCH FOR STEVE %"'ADSWORTH 1'1. n[ \ Ill. '[ • t \ 11 � -t \ . I.... t t . 11r 'o 11 •! ..1 •,n. II .• II l c\.11n 11:1. . ••1 •. y 1 .1 11'1 �1� 1•. I1 l'" i Ill i�l'.ti n.. . rh .1 .('. ^Inl ..I . Innl n.: "Lq r Jnrh - I 1. f.• 1 I ( 1. . N 1 O Ir O O 0 C DATE: August 21, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF FINAL PLAT OF "LBK ACRE" SUBMITTED BY ARTHUR KROEGER, HUTCHINSON TOWNSHIP (2 MILE RADIUS) The Planning Commission recommends approval of the final plat. • • City Hall 37 {Vashington Avenue 14cst (612) 587 -515I Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Del:arhnent 10 Franklin Street South (612) 557.2242 Hutchinson, Minnesota 55350 rin fed on recycle payer M E M O R A N D U M .f 1 1 Y. 1n i...< e s..,,^ .., o : -._ .. ... r tar .. sec ? t � N. F ?y w _ • 1 589'15'46 E -367 00 - ti �{ Z I •j •f • - oN� BLOCK I Wi } is ra N �ol LOT I 367.0 - •" N89'1546 - W i �I Sc..n. ane c1 Gcl Lo• 2 'N5 >•1' 46' w f `.E 10!11 01 Go. 1 : , • 2 G ��� • 1 <�ntl!• nll�l •n V. t••1 IVVnJ ., 11 tl'2 e 4er•011f v2 In,% DI 14 nCn ,1411 p.pi sot. mer ll7 DI U0•ns1 No 9626. 1 *n1 tooth I1nF o1 Go< 1 tot a _ ` HUTCHINSON TOWNSHP u7 NORTH CODE-2 RANGE 29 WEST r[(aFP co 4a ; fra•- W11 fr )f N.f W, 1�A] ,00 .4A , Yl , ) ii �� •. N • ,r ••rl.plr (1+aLL1[P' a "� ♦.! p u •L•nd'�r A e A [ ° •R LOUR °• u r IILL a P u e f LA [rTVE ,, - ' ewAw •«l +v[• ron •� °L CI rAL 1 I r � i9 �' rJlj a, _ Tia �_ � rytl �0 B�.l!_ «ey ..t [>" •L �r f�. u [I ? i ) wo "r • rmrprU� B p. AD EE[YYY l D lfu , ED iu Q �� LfMn r unA V 7w PeI '{ r1I 0 IrN1LE !' i oPONgALLO A . r ' v KLLn tYdE OaANN 11(N ACfR [R,! V rlw1A: fl .AAOUNI rFD[xYING p�Q((�� p S f D a• 1• n [ y ♦ 5 ){"B d D"I' LFAN [R -4 T AP ID Y o f TODD SAN T1 Rrh LCl( t - -� • 1KO 'I • t.YA[ «rrr[ LAME "c AI! 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K'rPoRSER 1 - NR fRT •, SvOBCfL ( [rt4RT ArN r 3. I _ _ D _ I] _ -._ Nrl, PILL 1N5 ' (1 CNNMr NNµr mlf)iiA A,I E E D ( B - CAI« 8092 I1}j •x �•�• �.IICCHA eQ IFAN_'S „•• •i r _ e WOBODA ELL A Or , a E a . i TNEP Es . NOS LrLY 0 I • WI TH REI E a €: s [M LA WR• (6: 10. A.A ,N M1r J '• lEL 1t0 [� RD.P i ♦ �on �� / �,. /! ) [1LL / r 6 5a ^5� U:Ley / � , :5Lm4 c.. • \ f C / / Bb! L (r/�4 ABBr AKw[YD �• Y.« � � � ei a YAibL RODO e .. _ C[yA tii a 151.x D[CC r ��l b Nr5 E • is a• [• C9D [ .r +� BCRN«AGEM _ ♦ Z xA [o• SMNL Ea Y.[L s[L LJ [BAN sr rAl3 A l6RE EROrr NUrA r1 • t. AJrZ C.''.. �'�rfR.���rJO�,P"- -I, N a YL i�PP ^x,11 • ,I rASPLrN , i�y TWP WlBBAY 1NLLET Ina4c sr SMALL TRACT OWNERS i «.IiA.w Pa a.r�• • Y e rr V f�n.IU ) x 1Y. w� ..fY rM Y.... ... • ..rw YY.r r•1 « ti Cr.r Sri» 2 TWP C H E H 0 R A N D U M DATE: August 21, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF PRELIMINARY PLAT OF "CRAIG'S HOLLOW" SUBMITTED BY CRAIG WHITE, HASSAN VALLEY (2 MILE RADIUS) The Planning Commission recommends approval of the final plat. n U • City Hall Parks & Recreation 37lVashingtonAzwnueWest 90O Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled parer - Police Department 10 Franklin Street South (612) 58; -2242 /Yl�' CRAIG -1111TE 568 0.3 .• .r .. ` - - - -- , I I` ` - .y I '+ .•_• 1. `. WI-M of )� ; I r �,. .BLOCK i LOT I LOT 2 I I \ 0 I s • C TV 3 RANGE 29 WEST T•. a r a was HASSAN VALLEY TOWNSHIP 16 NORTH COOE-6 MITCMle4. [.— .r wmltp 1.1G[ pl SMALL TRACT OWN(IS TV 3 RANGE 29 WEST T•. a r a was HASSAN VALLEY TOWNSHIP 16 NORTH COOE-6 MITCMle4. [.— .r C DATE: August 21, 1991 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF ANNUAL REVIEW OF CONDITIONAL USE PERMIT FOR TEMPORARY BUILDINGS AT HUTCH TECHNICAL COLLEGE The Planning Commission recommends approval of the Conditional Use Permit contingent on this being the final year of approval. • City Hall 37 Washington Atrnue West (612) 587 -5151 Parks &Recreation 900 Harrington: Street (612) 587-2975 Police Department 10 Franklin Street South (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on mcycled paler - q 0 r M E M O R A N D U M M E M 0 August 13,1991 TO: Mayor, and City Council Members FROM: Orlin Henke, Chairman of Constitution Committee SUBJECT: Amendment to Ordinance No. Section Z.3Z of the Hutchinson City Code. Article Z. Section 3 of the Hutchinson Fire Department Constitution provides "no candidate who is under 21 years of age or over 30 years of age shall be eligible for membership." Under Minnesota Statute 363.02, Subd. 1 (6) provides that a restriction imposed by state statute, and applied uniformly and without exception to all individuals, which establishes a maximum age for entry into employment as a peace officer or fire fighter is . permissible. Our ordinance does not specifically authorize the "ceiling" of 30 years and it is the opinion of the City Attorney that the over 30 age requirement is not enforceable. Based on a motion during our August 5th meeting to keep Section 3 of Article 2 in the Constitution with only 1 no vote, I'm requesting that the Council amend Section 2.32 of the City Code to include such an age requirement. The Fire Department is trusting that favorable action will be taken on this matter. il ippMon. Mi¢onvn 3094FM11 In Partnership With You 0 -- :"ou, Hutchinson Technical College B&C Sa; and A..— �e S E Two Century Avenue Hutchinson. MN 5535c, -,an M', 5:3 "' 16121 587 -3636 • 1- 800 - 222 -4424 V'DD ro 1 2 56 3630 • '- 6CG222. 4424 FAX 1612% 5879019 A 7 ,, Escellenir July 23, 1991 Planning Commission City of Hutchinson 37 Washington Ave. West Hutchinson, MN 55350 S RE: STATUS OF TEMPORARY HTC BUILDING ADJACENT TO THE MAIN BUILDING It is our request to continue to use the temporary facilities east of the main campus building. We still have a proposal in the legislature to build an addition onto the main campus that would eliminate these temporary facilities. However, the state legislature in it's last session did not fund our proposal. It is our hope that you will again allow us to occupy the temporary buildings on the technical college campus. Sincerely, Beth Hepola Director of Planning & Development • 329 E Loan ; = 2 - a JVL1991 ;� 8Y Minnesota LSTechnical College SysleT An Equal Opportunity Employer /Educator ��� 6 CITY OF HUTCHINSON RESOLUTION NO. 9560 RESOLUTION SETTING INTEREST RATE FOR 1991 ADOPTED ASSESSMENT ROLLS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT all assessment rolls which have been adopted are hereby changed to read an interest rate of 6.18 %. This rate is the net interest rate of the 1991 Improvement bonds. Adopted by the City Council this 23rd day of August 1991 Paul L. Ackland Mayor 0 ATTEST: Gary D. Plotz City Administrator • 7 - 0 -, M E M 0 11 DATE: August 21st, 1991 TO: Mayor and City Council PROM: James G. Marks, Building Official RE: Tow and Country Tire - Request to Provide Signs I believe the attached correspondence is self - explanatory. In conclusion, Mr. Elliott is requesting the City provide two (2) wall signs stating: "NO PARKING ON SIDEWALK" Mr. Elliott has indicated he would be willing to place these signs on his building. JGM/pv attachment 0 City Hall 37 Washington Az enue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 • Printed on recycled paper- , q — 1 I Police Department 10 Franklin Street South (612)58: -2242 HUTCHINSON TOWN & COUNTRY TIRE 31 First Avenue Northeast vp PASSENGER Hutchinson, Minnesota 55350 FARM (612) 567 -5250 TIRES S TRUCK BATTERIES Jim Marka City of Hutchinson 37 Washington Ave IV Hutchinson, MN 55350 Jim: You have brought to my attention that there is concern about vehicles being parked on the sidewalk in front of our building. 1 want to assure you that we at Town 6 Country Tire 6 Saddlery are doing everything in our power to not use the sidewalk for parking. We do have a problem with customers, not only our own, but but also Coast to Coast and the library. We have people park in front of our building on the north side and on the west side, lock their vehicle and either enter our store, Coast to Coast or the library. I'm truly concerned over this matter as I feel you and other city personnel feel that everytime a vehicle is parked in the sidewalk that • we (Town ii Country) are the guilty party. I feel this is unfair. What can we do to alleviate this situation? I'm requesting that you approach the council for some direction on this matter. 1 would like to see signs addressing this situation. Could we get No Parking on the Sidewalk signs? 1 would allow them to be put on my property if anyone feels this would curb the problem. Any help you could give on this would be appreciated. In closing let me assure you that I and my staff are willing to cooperate 100% in trying to solve this annoying problem. Thank you, Bob Elliott 0 ( , August 6th, 1991 F OR YOUR WRMAM I Fry I Mr. Robert Elliot Town b Country Tire & Saddlery 100 Washington Avenue East Hutchinson, MN 55350 Dear Mr. Elliot; As directed by the Hutchinson Planning Staff, I an providing you with a picture of two vehicles parked across the sldevalk at the overhead door of your building. As you know, a Variance vas approved for parking reduction by the Planning Commission and City Council. The understanding of the Variance approval vas based on your providing parking on the south side of your building, which remains incomplete and NO parking or encroachment onto city property. Please provide a letter to the Planning Commission /City Council by August 14th, • stating your parking lot development intentions. Any further encroachment across City sidewalk or right-of-way will be "ticketed" by the Hutchinson Police Department. Best regards, CITY OF HOTCRIRSOB jt: m � Lk 44 G. Mark& Euilding Official JGM/pv cc: G. Barry Anderson, C Attorney Planning Commission Planning Staff Steve Madson, Police Chief City Hall Parks & Recreation 37 Washington Azrnue West 900Harrington Street (612) 587 -5151 (612) 587.2975 Hutchinson, Minnesota 55350 - Printed on recycled paper. C�— N , Police Deyarhnent 10 Franklin Street South (611) 587.2242 AUG-22-.91 T H U 1 '.S : 1 0 A R N O L D & M c D O W E L L P.02 August 21, 1991 AnNO1.D & McDowFLL ATTUn AT LAW 51101 CEDAR LAKE POAP MIrVFAPOL1 MINNESOTA 55 416 -149 2 (012)545 -9000 MN Tol.l. FREE 80O'313'4646 rAX (615) 545 -1753 or Col =ssl CITAPLFS R.F.APMICIIAFL" WILLIAM W. CADIF,DON 801 SOUTII TOCPTII $TWEET PRINCETON, MINTI80TA 55371 (612)689.9214 FAX 1619) 089 101 rARE PLACE RLTCMIXS0N,MINl:r50TA 65330 (619) Ear. 7573 FAX (612) 587-4090 Gary D. Plots Hutchinson City Administrator Hutchinson City Hall VIA F'AX_ 37 Washington Avenue west Hutchinson, MN 55350 Re: David A. Vanden Berg v. City of Hutchinson Our File No. 3188 -87001 • Dear Gary: I am enclosing herewith an encroachment agreement for approval by the city council next Tuesday, August 27, 1991. I believe John Rodeberg and 17im Marks may have additional written material that would be relevant to this matter and you may wish to include that material in the council packet. Briefly, Mr. Vanden Berg has a non- standard lot in that at the rear of his lot there is a 20 -foot storm 'sewer easement as compared to the normal 6 -foot easement. Apparently, the property owner inquired of the city as to the set back and was advised that the normal set back was 6 feet. He then proceeded to construct or begin constructing a garage which would significantly encroach upon the 20 -foot easement. City staff was not aware of the unusual 20 -foot easement, but there are records with the city indicating that such an easement exists. Vanden Berg may or may not have known about the easement at the time he inquired of the city and may or may not have understood the significance of the easement as it relates to where he can or cannot build. The engineering department has approved the encroachment agreement and I have insisted that the same be recorded so that future discrepancies are avoided. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST nY THE UIN'NT.50TA 3TAT DAR ASSOCIATION 'CERTTPIID AS A Rr.AL rliorEPTY LAW 3PFCIALIST PY THE M171X£SOTA STATE. PAR A%SOC IA IOV J . DAVID P. ARNOLD OARY P. M[nOWEIA, STEVEN A. ANDERSON O.WARAY ANDERSON' 87rVrX E. floor !AURA 11.7AFTIAND DAVID A. DRUE001MA \T' PAUL P. POPE JOSSPD M. PAIr.MrNT JAKr3 UTXTY JULIA A.CRRISTIANS PICI£ARD O. MCOrr TINOTRY W. PArINSKI August 21, 1991 AnNO1.D & McDowFLL ATTUn AT LAW 51101 CEDAR LAKE POAP MIrVFAPOL1 MINNESOTA 55 416 -149 2 (012)545 -9000 MN Tol.l. FREE 80O'313'4646 rAX (615) 545 -1753 or Col =ssl CITAPLFS R.F.APMICIIAFL" WILLIAM W. CADIF,DON 801 SOUTII TOCPTII $TWEET PRINCETON, MINTI80TA 55371 (612)689.9214 FAX 1619) 089 101 rARE PLACE RLTCMIXS0N,MINl:r50TA 65330 (619) Ear. 7573 FAX (612) 587-4090 Gary D. Plots Hutchinson City Administrator Hutchinson City Hall VIA F'AX_ 37 Washington Avenue west Hutchinson, MN 55350 Re: David A. Vanden Berg v. City of Hutchinson Our File No. 3188 -87001 • Dear Gary: I am enclosing herewith an encroachment agreement for approval by the city council next Tuesday, August 27, 1991. I believe John Rodeberg and 17im Marks may have additional written material that would be relevant to this matter and you may wish to include that material in the council packet. Briefly, Mr. Vanden Berg has a non- standard lot in that at the rear of his lot there is a 20 -foot storm 'sewer easement as compared to the normal 6 -foot easement. Apparently, the property owner inquired of the city as to the set back and was advised that the normal set back was 6 feet. He then proceeded to construct or begin constructing a garage which would significantly encroach upon the 20 -foot easement. City staff was not aware of the unusual 20 -foot easement, but there are records with the city indicating that such an easement exists. Vanden Berg may or may not have known about the easement at the time he inquired of the city and may or may not have understood the significance of the easement as it relates to where he can or cannot build. The engineering department has approved the encroachment agreement and I have insisted that the same be recorded so that future discrepancies are avoided. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST nY THE UIN'NT.50TA 3TAT DAR ASSOCIATION 'CERTTPIID AS A Rr.AL rliorEPTY LAW 3PFCIALIST PY THE M171X£SOTA STATE. PAR A%SOC IA IOV J . AUG-22-91 T H U 1 3 : 1 1 A R N O L D & M c D O W E U L P.04 0 ENCROACHMENT AGREEMENT This agreement is made this Wt day of August, 1991, by and between David A. Vanden Berg and Dawn R. Vanden Berg, husband and wife and the City of Hutchinson, a Municipal Corporation. WHEREAS, the Vanden Bergs are owners of Lot Nine (9) of Lot G Subdivision of the Auditor's Plat of the South Half of Section Six (6), Township One Hundred Sixteen (116) North, of Range Twenty -nine (29) West, according to the plat and survey thereof on file and of record in the office of the County Recorder, in and for McLeod County, Minnesota. WHEREAS, a 20 foot easement for storm sewer purposes on the east boundary line of the property owned by the Vanden Bergs which easement is dated April 26, 1961 and filed in book 48 of • Misc. at page 216. WHEREAS, the Vanden Bergs have been issued a permit to erect a rear yard garage which garage encroaches upon the easement. NOW THEREFORE, in consideration of one dollar and other good and valuable consideration and the mutual promises of the parties, the City of Hutchinson agrees to allow the Vanden Bergs, their successors or assigns to encroach six feet into the easement for the purpose of constructing a garage. The Vanden Bergs agree that the east end of said garage will be 14 feet from their rear lot line. IN TESTIMONY WHEREOF, the said parties have set unto their hands the day and year first above written. 0 AUG-22-91 T H U Gary D. Plotz August 21, 1991 Page 2 1 3 : 1 0 A R N O I_ D & M c D o W E L L P. 0 3 I have also discussed the matter with the planning department and I believe that we probably should include some language on our application for a building permit or similar document in which we make it clear it is the homeowner's responsibility to alert the city to any easements that are now of record against their property. There is one remaining issue. Apparently, there will need to be an additional $200 worth of fill which Mr. Vanden Berg would like the city to pay for; since the fill is not required as a result of the confusion of where the easement is or is not located, or at least it would be possible to construct the building without the use of the fill, it is my understanding that city staff is not encouraging the additional concession. I do not know how strongly anyone feels about this issue, and perhaps we can discuss it at the time of the city council meeting. Thank you. Best personal regards. very truly yours, ARNOLD & McDOWELL G. Barry Anderson i GBA /kt Enclosure cci John Rodeberg (via Fax) C H E M 0 DATE: August 23rd, 1991 TO: Hayor and City Council FROM: James G. Harka, Building Official RE: David Vanden Berg Garage Mr. Vanden Berg has recently informed me that he intends to install an overhead garage door to the east in his existing garage. It is important that the City in no way is approving access across any private properties by permitting this garage door, which is not represented on the Building Permit Application. I have received a phone call from Mr. Vanden Berg's neighbor expressing concern over a potential "In -Home Occupation "; specifically, an auto mechanic business, • which apparently is Hr. Vanden Berg's occupation. The Building Permit approval is based on private use only. Also, I question the alternative of a 24' deep garage versus 28', which would minimize the easement encroachment to 2' -0 ". JGH /pv CC: G. Barry Anderson, City Attorney John P. Rodeberg, Director of Engineering Gary D. Plotz, City Administrator • City Hail Parks & Recreation 37 Washington Avenue West 900 Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed an mcycted paM - q S, Police Department 10 Franklin Street South (612) 587 -2242 AUG-22—Si T H U 1 3 : 1 1 A R N O L D & M c. D O W E U U P-0!5 David A. Vanden Berg Dawn R. Vanden Berg City of Hutchinson, a Municipal Corpoction by: Paul Ackland, mayor State of Minnesota I OEAUN11BRINiotAN s s : NOTA" PUBLIC•WteOTA County of McLeod ) 1 lJCtE0000UNTY ,........:.,,r••x eer•. :� t11i it, On this � day of August, 1991, before me, a Notary Public within and for said County and State, personally appeared David A. Vanden Berg and Dawn R. Vanden Berg, husband and wife, to me known to be the same persons described in and who executed the foregoing instrument, and acknowledged that they executed it as their free act and deed. State of Minnesota ) ss: County of McLeod ) On this day of August, 1991, before me, a Notary Public, personally appeared Paul Ackland, mayor of the City of Hutchinson on behalf of the City of Hutchinson, a Municipal Corporation, State of Minnesota. THIS INSTRUMENT WAS DRAFTED BY: Roger L. Gilmer GILMER LAW OFFICE 95 2nd Ave. S.E. PO Box 338 Hutchinson, MN 55350 (612) 587 -3757 �J 0 • • • REGULAR COUNCIL MEETING AUGUST 27, 1991 WATER & SEWER FUND *pFRA employer contribution 489.87 *MN Dept of Rev bal of June sales tax 2,978.97 *MN Dept of Rev July sales tax 3,435.17 Aagard West August recycling 5,568.00 Am Payment Center 3 months rent 61.74 Bredemus Hardware door locks 341.35 Central Garage July repairs 142.01 Crow Chemical cleaners 44.77 First Trust destruction fee 122.50 Fisher Scientific lab supplies 105.50 G7>B Wagner claim 53.00 Gopher State 1 Call service 55.00 Graham, Marion seminar expenses 37.49 Hach lab supplies 13.70 Hansen Gravel granite 28.00 Hutch Utilities electricity 135.10 Kahler Lodging resv- R.Nagy 207.00 MN Section AWWA reg- R.Nagy & R.Devries 240.00 MN Valley Testing tests 70.00 Quade Electric motor repair 181.40 SVEN calibzation 84.00 VWR corning stirrer 140.63 TOTAL $14,535.20 CENTRAL GARAGE FUND *PERA Brar.3on Tire Champion Auto Hutch Auto Salvage Power Brake & Equip Schramm Implement employer contribution 70.16 repair 18.50 cleaner -5.98 gas tank 50.00 tank heater 104.56 assembly 14.10 TOTAL $263.30 / /—,� G E N E RA L F UND • *1411 CLE *DNR *DNR *Y S *l'ili Dept of Revenue *DNR *DNR *PERA Def Contr Plan *PERA A & B Electric ADB -Aln )e!o Allied Mechanical American Hotel Register American Risk Amoco Anderson Interiors Arnold & McDowell Ai,'..om«tion Supply B:nnett Office Bernh gen, John Brinkman Brinkman Brinkman, Milt Buytaert, Patti • Camera Shop Cash Wise Central Garage Central Garage Christensen Repair Clarey's Safety Clyde's Balloons Coast to Coast Com of Transportation Compress Air Country I'itchen County Treasurer County Treasurer Cox, Ryan Crow River Vet Curtis Industries Dostal & Oleson Oil. Earl Andersen Erickson Oil Ericksons More 4 Family Rexall Feed Rite Front LLie Plus Gempler's Inc Great Plains . Gregor, Sgt. John Guardian Pest Harris Mechanical Home Bakery Hutch Graphics Hutch Iron reg- R.Kirchoff 185.00 watercraft fees 29 00 registration fees 131.00 t -shirt sale 759.00 July sales tax 5.40 watercraft fees 37.00 registration fees 170.00 employer contribution 24.84 employer contribution 5,861.08 service calls 132.67 lamp 81.26 service call 37.25 tables 473.94 August services 800.00 fuel 138.46 paint 51.16 prof services 3,084.00 disks & cartridges 82.01 fax machine & supplies 778.57 August compensation 2,019.00 film 50.36 film 13.64 August rent 175.00 recondition pants 202.50 film & dev 11.48 chops for picnic 244.40 July repairs 13,748.91 Jan -Aug equip rent 40,066.00 sharpen 4.60 hose 1,792.44 balloons 7.50 supplies 39.73 hangar payment 700.00 repair 424.15 prisoner meals 11.51 DL fees 136.50 emergency management 4,738.92 coach & umpire 78.00 boarding & food 414.70 cord reel 39.95 oil 11.25 cones 46.84 film & gas 95.12 12 box lunches 36.00 supplies 25.23 chlorine 61.21 gloves & boots 786.86 ear plugs 40.85 shingles & supplies 1,118.99 authorized expenses 1,500.00 service 19.25 labor charge 105.50 rolls 7.20 sign 6.50 iron 10.16 Hutch Utilities ICMA Joe's Sport Shop K Mart L & P Supply Laser Sales Lorence, Patti LTD • 0 Mike's Mobil Mini Siff MinnCOmm MN Conway Firs ;loon, Dolf ror -itz Paint NK Sales Marco Marco Mark's TV McGarvey Coffee McGraw, M.& A.Hexum McLeod Pork Producers MDRA Midcontinent Theatre Northarn States Supply Olson's Locksmith Panasonic Peace Lutheran Youth Pioneer Plotz, Gary Poirier, L.& HR Electric Poshek, Barbara Powers, Bev electricity & gas citizen survey trophies supplies equipment parts chain swimming refund calcula:,or supplies.& repair repair typewriter camera repair coffee small c loan grill chops for picnic 5 registrations 50 tickets gripper rental paging lease relief valve lunch meetings quart cans stumps removed parts keys & remove keys fax machine picnic dinners pitstop lunch meeting small cities loan trip refund state fair refund Pro Maintenance clean carpet Quast, E.& Laraway Roofing small cities loan Randy's Tree Service 2 trees removed Runke, Bruce roadeo expenses Saltman salt Schuette, Scott school expenses Sherman, Emmerlu swimming refund Shopko supplies Sid's supplies Standard Printing paper Streichers ammo & supplies Tierney mailers Tri County Water salt Twin City Filter filter_; Two Way Communications radio repairs UBC supplies Vasek, Lonna swimming refund Vostinar, Joe safety glasses Waage, Richard insulated pad Wedin, Chuck film development Witte Sod sod Xerox copier usage TOTAL 7,629.90 41.50 760.50 42.16 110.13 94.50 10.00 12.28 259.90 95.38 50. 0C 54.90 391.50 87.96 60.00 162.50 11.99 130.00 78.28 745.44 17.41 4.00 785.40 67.31 34.00 789.00 958.75 54.00 13.50 5,075.00 4.00 16.00 105.50 8,471.09 420.00 280.45 60.00 85.05 10.00 34.85 20.16 857.20 509.99 73.97 79.20 15.50 289.28 208.59 10.00 76.45 17.24 3.73 45.00 432.67 $112,405.00 BOND FUNDS =- YOUTH CENT *PERA employer contribution 42.13 Brinkman film 4.95 Toibstone Pizza pizzas 75.30 TOTAL $122.38 1980 TAX :,:NC D.S E.Quast 4 Laraway Roof 8s loan 3,213.17 M.McGr.iw & A.Hexuln 8% loan 148.50 L.Poi-ier & HR Electric 8% loan 1,925.00 TOTAL $5,286.67 BONDS OF 1991 Mo ^ply's Investors prof services 2,000.00 19x0 T AX INC CONST Willard Pellinen hardshells & mylars 610.00 LIQUOR FUND Griggs Cooper wine & liquor 6,028.90 Johnson Bros wine & liquor 4,440.89 Ed Phillips wine & liquor 9,460.59 Quality Wines wing & liquor 2,498.55 City of Hutch lottery sales 143.00 Travelers Directory adv 200.00 Bureau of Alcohol special tax 250.00 R.L.Polk directory 70.00 Insurance Planners liability renewal 593.00 Mun Bev Assc dues 350.00 Am Linen Supply towel services 42.75 Brotens Water King time clock 38.00 Hutch Leader adv 218.50 KDUZ adv 266.00 Coast to Coast supplies 91.02 Junker refuse charges 166.77 Sorensen Farm cement drill 25.00 Universal Publications adv 150.00 Ameri -Star Lighting lights 220.14 Family Rexall supplies 5.58 Bernicks Pepsi supplies 92.40 Northland Bev supplies 399.10 A.H.Hermel supplies 77.87 Viking Coca Cola supplies 362.45 Diamond Clear Ice ice 814.60 is Sprengler Trucking freight charges 780.87 City of Hutch lottery sales 1,286.00 1414 Dept of Rev bal of June sales tax 5,664.88 MN Dept of Rev July sales tax 11,902.21 PERA employer contribution 189.70 TOTAL $46,828.77 Xo G� TOWN BOARD MEETING Tuesday, July 30, 1991 The meeting opened at 7:30 p.m. The bids were as follows: SHOAL no bid Seagrave no bid Pierce $203,817.12 General $187,930.00 E -1 no bid Motion was made to table ac�ivity until pumper committee can review bids according to specs. Meeting is set for August 7th at 8:00 p.m. The meeting adjourned 7:50 p.m. Secretary Bob Schantzen Hutchinson Fire Department • 11 0 E A �o G � A HUTCHINSON FIRE DEPARTMENT REGULAR MEETING Monday, August 5, 1991 Meeting opened at 8,15 p.m. Applications of Donovan Holtberg, Tom Clouse and Jon Burks were read. Bob Hagen returned from his leave of absence effective 8 -5 -91. Butch reported on by -laws and a motion was made and seconded to take existing age requirements to the city council for approval. These by -laws will be voted on at the September meeting. Bills and runs were read and approved. Gary reported he needs some help with the SCBA's. please contact him. Hohn reported 4 man first responder crew could be utilized for rural medical runs possibly starting in October. Steve reported short ram on hurst tool is broke. Motion was made and seconded to purchase a new short ram out of the general account with possibility of reimpursement from county. Steve reported the compressor is fixed. George reported no comments should be made at fires or fire scene regarding fire causes. Also, firemen should not be at the fire scene when not on duty. Randy reported Firefighter I classes are comming up for those who need to make up classes. Brad reported house numbers for rural addressing are being put up. Project is to be completed by winter. The following runs and bills were reads RUNS 7/1 Evergreen 7/3 Evergreen 7/3 Greencastle 714 Victorian Inn 7/4 Victorian Inn 7/5 Hospital 7/5 Hospital 7/10 3H 7/11 Evergreen 7/11 Starks 7/11 3M -7111 IV 7/11 Skywarn 7/12 Starks 7/12 Medical Center 7/15 Evergreen 7/15 Evergreen 7/15 Evergreen 7/15 Klitzke 7/15 Hahn 7/16 Boen 7/18 Evergreen 7/21 10 -52 7/71 rnnntry Clrnh 7/24 Evergreen 7/27 Evergreen 7/28 Food & Fuel 7/28 Valley Vista 7/30 Heil 7/31 Heil 7/1 investigation 7/8 Pumper Drill 7/15 Pumper Drill 7/22 RegionalHeeting • HUTCHINSON FIRE DEPARTMENT MINUTES OFFICERS MEETING Monday, Auqust 12, 91 The rneetinq opened at 9.05 p.m. Gary reported we need to be doing a better job picking up garbageAcioi5!gear at fires. Brad reported 3 month trial period for first responder medical runs. Could begin in October. Groups will rotate on a weekly basis. Meeting adjourned 9,30 p.m. Subrnitted by. Bob Schantzen Secretary 0 BILLS GENERAL Erickson Freedom Sewing Basket Jane Powell Northland Bev Wearguard US Postmaster Harland Emans Dick Kuttner Dan Piehl CITY AND RURAL Jim Popp Gary Forcier Brian Fenske Casey Stotts Tom Pessek Mike Schmidt Jim Popp Gary Forcier Brad Emans Randy Redman Steve Schramm Jim Brodd John Reynolds Bruce Precht Orlin Henke Ed Homan Zee Medical Jim Popp Plowman's Bennett Clareys Erickson Freedom American Bristol Crow River Auto Hutch Wholesale Hutch Whole sale Hutch Wholesale Sids Family Foods Schramm Implement Randy Redman Tom Pessek 12.05 15.50 30.00 68.00 118.47 29.00 4.13 29.61 67.00 30.00 30.00 30.00 30.00 30.00 30.00 60.00 60.00 26.00 7.25 49.25 35.25 10.25 27.75 20.00 14.75 46.70 2.00 215.49 10.00 27.95 7.01 56.18 90.86 54.92 9.63 5.68 20.79 5.00 50.00 290.00 �o Kim Goranson Craig Reiner Craig Reiner Craig Reiner Pizca Hut Si;..onson Greenbriar Floral TOTAL $ 43 4 29.45 X 59. 42 /Ip 353.98 40.43 17.11 37.50 955.08 Nelson Fhoto 10.95 Hutch Leader 9.63 HTC 32.00 Two -Way Comm 53.50 KM Fire Pump 320.00 American La France 2£7.68 Coast to Coast 10.38 Coast to Coast 21.37 Coast to Coast 4.63 Coast to Coast 11.85 Bennett 10.00 Hutch Sport 20.20 Hutch Wholesale 5.87 Hutch Wholesale 5.08 Hutch Wholesale 14.58 Hutch Wholesale 1.96 Hutch Wholesale 7.29 Hutch Wholesale 22.38 Hutch Wholesale 117.88 Crow River Glass 25.00 HFD Relief Assn 12,000.00 HFD Relief Assn 3,465.00 McLeod Co Hwy 30.00 Schmeling oil 55.65 Hutch Fire & Safety 57.80 Hutch Fire & Satety 20.00 Coast to Coast 3.79 American Bristol 109.77 American Bristol 8.75 TOTAL $ 18, 125.70 Motion made and seconded to approve the bills and runs. Meeting adjourned at 9:30 p.m. Secretary, Bob Schantzen • P E • TOWN BOARD MEETING Wednesday, August 7, 1991 The meeting opened at 8:00 p.m. The following members were present: Donald Lang Boon Lake Milan Hoefs Cedar Hills Harvey Schlueter Cedar Hills Ernst Duesterhoeft Lynn Bob Theuringer Lynn Donald Dettman Acoma Virgil Goetz Acoma Melvin Kobow Hassan Valley Bill Arndt Lynn Linnea Klassen Lynn James Friedricks Collins Leroy Karg Collins Donna Wahl Hutchinson Warren Nelson Hutchinson Clarence Ziemer Biscay Kenneth Conrad Biscay Reuben Kruger Cedar Mills Darlene Karg Collins 'O OG 9� O� Jim recommended townships go with General Spartan bid of $187,930 for delivery next summer. Motion by Bill Arndt, Virgil Goetz seconded to go ahead with new pumper. Motion was made and seconded to page a four man medical /fire crew to medical runs. Motion was made and seconded to set bid opening for sale of the old pumper at the yearly town board meeting. No stipulation about taking 10 down and not purchase bond needed. Meeting adjourned 9:15 p.m. Secretary Bob Schantzen Hutchinson Fire Department �/ (612) 587.5151 y CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST h�TCHNSON MINN 55350 MEMO DATE: August 19, 1991 TO: &-The Mayor d City Council Planning Commission Planning Staff FROM: James G. Marka, Building Official `y /'1 RE: M.P.C.A. Today, I received a letter from the M.P.C.A. regarding limitations of onsite septic systems in processing industrial wastes. My understanding of this M.P.C.A. letter leaves me with the impression that industrial and commercial development should be encouraged only within city limits or areas serviceable with sewer and water. I suggest, the Planning Staff review this letter and discuss this regulation with McLeod County officials. JGM /mms Attachment cc: Randy DeYries, Director of W /WWTP Operations Ed Homan, McLeod County Zoning 1] • • I August 15, 1991 Minnesota Pollution Control Agency 520 Lafayette Road, Saint Paul, Minnesota 55155 -3898 Telephone (612) 296 -6300 To Wham it May Concern: The U.S. Envirormental Protection Agency (EPA) has recently initiated sore actions of which I feel you should be aware. In these actions, they have been �,`•� targeting Minnesota firms which have non-danestic (in this case, industrial or automotive service bay) wastewater discharging into an on -site septic system. AlthDugh the term "injection well" is misleading in this case, these types of septic systems are designated by EPA as "Class V Injection wells." The fifty firms targeted to date were sent "permit call -in notices ", instructing them to either apply to EPA for a Class V Injection well Permit or close off their nondomestic wastewater flows to their on -site systems. The notices told the busine ers that failure to take one of these actions could result in fines of 25,000 a da r jail terns. The owners were given 45 days to ocuply. EPA has indicate t permit requirements are quite high, and it is not likely that many of those who seek permits will be granted then. • These are stern warnings indeed. The business owners probably believed that they were in compliance with all applicable regulations, since most had flammable liquid traps and did not dispose of solvents down their floor drains, etc. EPA, however, has expressed to us concerns over dissolved pollutants in the water portion of the effluent, possible contaminants entering floor drains when floors are washed, and spills into floor drains. These concerns have led EPA to target these businesses for permit call i.n's. 6'` State rules allow only domestic wastes to be disposed in an on -site sewage a treatment system, although the state plumbing code Mies that oil /water separators make such installations legal. We at MPCA are working with the EPA and other interested parties to to lay out a clear path for facilities to follow in order to comply with both state and federal requirements. This will take some time, and we will keep you abreast of our progress. I will be the contact person for this effort in the Program Development Section of the Ground Water and Solid Waste Division, MPCA, 520 lafayette Road, St. Paul, 55155. My phone number is (612)296 -0550. The EPA does not yet have specific regulations for Class V wells. The actions they have taken so far have been under existing, more general authorities. EPA will be in Minnesota to provide information on their program for state and local officials on September 9, 1991. This meeting will be held in the MPCA Board roan from 9:00 a.m. until 3:00 p.m. Topics to be covered include: a description of EPA's Class V program, a focus on their priority well types (automotive service and industrial installations), options for businesses, Regional Offices: Duluth • Brainerd • Detroit Lakes • Marshall • Rochester Equal Opportunity Employer • Printed on Recycled Paper 6-91 T U E 14:41 EPA - REGION 3 -UIC -SECT 2 O N P.02 LlIrM STATES END Nl MMkL PAOriIMCK AGEMi R=CN V WATER DWISICN AZNiOUMMS: A WORKSii7P CN Swaim II3Jwnc" wE= FM MIIWWM PoU=CN CCNTDDL Ate, AMID STATE AND Mr 4X COEM HEA7M AND BUnDING DFPARDOC OFFTCIAIS *04: )CHDAY W TUESM, SEPTEMBM 9 AND 10 1991 WEIIRE: Kwes= POIU7Tw C>wrim Aanvi, SAM PAUL, MJ TDM: 8:00 AM TO 4:00 PM PRESENTFA BY THE WER2I M IK7EMON 03TJM SEMON AGE MK + introduction to the urdergrokud injection control (MC) Program - Direct Inplanentatia5 vs. Primacy Programs - Authorities and Responsibilities • * overview of Shallow Injection Wells and Subclass of Wells + Automotive service bay ( 5X28) and indcutrial w•asteAter process (5W20) disposal wells * Permit Call -in Notifications and EPA's Permitting Process - Historical Authority 2. Usage of the ImWWtory Scrupling and Testing Requirements Quality Assurance information - Role of inspeeticns/Verificatians - Wlementation of Well Closure PIMS - Basis for QMnting Dctensions - sewer FSctension Projects - Best MarVrAnt Practices * State Rules and Building Odes * EPA's Regulation Development * EPA's Source identification Projects * wrap UP /O 40 W. narll pal anO U 1 N 1,66 Ww paran0 1 170 alai 0 f �_ J1' , V z ST. PAUL LOCATI MAP Minnesolo Pollulion Conlrol Agency 520 Lofoyette Rood Norlh S1. Paul, Minnesolo 55155 i (612) 296-6300 No ll•J UNrveNSiff r Of "INN. (r i L OWN I HILL TUNNEL s r ! YptA I a s t:1 W.. i Il.0 VMI. \Ow LOCATI MAP Minnesolo Pollulion Conlrol Agency 520 Lofoyette Rood Norlh S1. Paul, Minnesolo 55155 i (612) 296-6300 No ll•J UNrveNSiff r Of "INN. (r i L OWN I HILL TUNNEL s r I I IANYt NI[Yn Ave. ul Y SI PAu EAYYUS � Mm U1100 ST. PA UL Control g A o e n A9ency M I N N E Offices P O > Si AfE > f • 4AYIIOL NINNCNAIIA AVE N UMIVE NSiif AVE it 94 r 1 04 YANAIAL L OOWNTOWN a s se. PAM � \ e = X = of YAIII R (T 1 A OOWNrOWN AINIVI c lrt i(�ol f y y�ySlSy all w + ! i ♦Ear clloaaluW« 7u K Iar p /OMI y aM(LL IN4 la N " NAIGat l AIR l � INiI NNAi OMAI. AINYMI •. � s 1 494 n . a : v w w n Y (w t 1V N n a II NU n 0 1 7 II g M I N N E A P O L I S ♦Ear clloaaluW« 7u K Iar p /OMI y aM(LL IN4 la N " NAIGat l AIR l � INiI NNAi OMAI. AINYMI •. � s 1 494 n . a : v w w n Y (w t 1V N n a II NU n 0 1 7 II (612) 587.5151 /CITY OF HUTCHINSON FOR YOUR INFORMATION 37 ,NASHINGTON AVENUE WEST HU CHINSON, HNN 55350 MEMO DATE: August 19, 1991 TO: G. Barry Anderson, City Attorney FROM: James G. Marka, Building Official RE: Mr. David Vanden Berg - Building Permit No. 10323 Attached is a letter from Attorney Roger Gilmer proposing a settlement to the David Vanden Berg garage issue. In regards to the City providing 40 yards of fill, there is no committment, unless authorized by City Council, the City Administrator and /or yourself. I believe my letter to Mr. Vander Berg dated August 6, 1991 clearly states the Planning Staff's position on this matter, and provides some additional facts. In any event, I would like this to become a learning experience, and if I • need to change some administrative procedures or provide language claiming liability on the building permits I am willing to do so. I have been of the opinion that the property owner or building permit applicant is responsible to verify and represent on the building permit application property lines, easements, etc. I suggest we add some language on the building permit stating this responsibility and if we need to begin requiring surveys for garages and minor additions, require such. Please provide me some direction on the language. I believe Mr. Vanden Berg would like to expedite this matter to continue construction. J es G. Marka Building Official JGM /mms cc:"a'Yor and City Council • John Rodeberg, Director of Engineering Gary Plotz, City Administrator August 6th, 1991 Mr. David Vander Berg 1035 Jefferson St. So. Hutchinson, MN 55350 RE: Building Permit No. 10323 - Unattached Garage Dear Mr. Vander Berg: FOR YOUR INFORMATION The City of Hutchinson Planning Staff reviewed your rear yard easement setback dilema and concluded that the 20' rear yard easement setback is required Typically, this setback is 6'0" to 10'0" for utility easement access. It appears, however, that the storm sewer easement at the rear of your property is 20'. I suggest you review your "deed" regarding this matter. • Also, please note that it appears your existing utility shed has been constructed over the 20' easement, along with a few of the neighbors sheds. This is non - compliant and if necessary, relocation is at the the homeowners expense. In regards to easements, property lines, covenants, etc., it is the City's position that each property owner is responsible for knowing property line locations, easement and covenant restrictions. It is also the homeowner's/ contractor's responsibility to call for inspections, such as footing inspections for your ramp. If you have any questions regarding this matter please call me. Beat regards, CITY OF HUTCHINSON � a awes G. Mark Building Official JCM/pv cc: Planning Staff Planning Commission City Hall 37 Washington A enue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -1975 Police Department 10 Franklin Strcet South (612) 587 -2292 Hutchinson, Minnesota 55350 - Pnnted on mcyckd paps - Ask August 6th, 1991 Mr. David Vander Berg 1035 Jefferson St. So. Hutchinson, MN 55350 RE: Building Permit No. 10323 - Unattached Garage Dear Mr. Vander Berg: FOR YOUR INFORMATION The City of Hutchinson Planning Staff reviewed your rear yard easement setback dilema and concluded that the 20' rear yard easement setback is required Typically, this setback is 6'0" to 10'0" for utility easement access. It appears, however, that the storm sewer easement at the rear of your property is 20'. I suggest you review your "deed" regarding this matter. • Also, please note that it appears your existing utility shed has been constructed over the 20' easement, along with a few of the neighbors sheds. This is non - compliant and if necessary, relocation is at the the homeowners expense. In regards to easements, property lines, covenants, etc., it is the City's position that each property owner is responsible for knowing property line locations, easement and covenant restrictions. It is also the homeowner's/ contractor's responsibility to call for inspections, such as footing inspections for your ramp. If you have any questions regarding this matter please call me. Beat regards, CITY OF HUTCHINSON � a awes G. Mark Building Official JCM/pv cc: Planning Staff Planning Commission City Hall 37 Washington A enue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -1975 Police Department 10 Franklin Strcet South (612) 587 -2292 Hutchinson, Minnesota 55350 - Pnnted on mcyckd paps - \ V ly CITY OF W1 ^ 'iVfVI SIMEON r a MANKATO MINNESOTA 56001 August 16, 1991 Office of MAYOR Dear City Official: I wish to extend to you a cordial invitation to d- th€_League of Minn t;�E t �regiorr&I Rapti na hosted -b a City of Northl Mankato on September 17, 1991, at the Best Western Garden Inn. The afternoon program, beginning at 2:30 p.m. will cover a variety of personnel issues. The focus will be the subjects of pay equity/ comparable worth, veterans preference in hiring, and federal with- holding information (W2 vs. 1099s, social security medicare with- holdings effection July 1, 1991,. as well as the defined contribution plan for elected officials.) Personnel from the Internal Revenue Service will make the presentation on payroll withholdings at each of the regional meetings. The presentation regarding pay equity /comp worth is especially important at this time because the current law calls for compliance by December 31, 1991. Invited cities are urged to include in their attendees the person(s) respon- sible for fire department payroll since the July 1st law regarding social security and medicare will now affect salaries earned by firefighters. The afternoon program will conclude at 5:00 p.m. with a social hour and dinner beginning at 6:15 p.m. Following a welcome from the host city mayor, LMC President Solinger will address the audience regarding the focus of the League for the coming year. This will include a video on the changes in the Minnesota Miracle. Discussion in response to the video will follow. The meeting will conclude with door prizes, including a free registration to the 1992 annual conference in Bloomington, June 9 -12. To make reservations for your city, please return the enclosed regis- tration form as soon as possible. In case of cancellations, please notify Marlene Peters, City Clerk, by September 13, 1991. Your city will be billed for those who did not attend and did not cancel their reservations by the aforementioned date. I look forward to seeing you on September 17th. Sincerely yours, H C Y OF f N 1 ORTH r. David L. ehen Host Mayor 0 • • P.O. Box 2055 1001 Belgrade Avenue • North Mankato, Minnesota 56001 • Telephone 507- 625 -4141 An Equal Opportunity - Affirmative ve Action Employer Ll REGISTRATION FORM We will have city officials attending the regional meeting in North Mankato and we agree to pay for these meals unless the host city is notified of any change by September 13, 1991. Names /Titles of Persons attending: • Person making reservation: City: Phone: ( ) *Number of attendees x $10.00 registration fee = $ Number of attendees x $12.50 (cost of dinner) _ $ *($10.00 registration fee applies only to the first ten registrants) TOTAL PAYMENT ENCLOSED $ Please make checks payable to THE CITY OF NORTH MANKATO and return with registration form to: Marlene Peters City Clerk City of North Mankato P.O. Box 2055 North Mankato, MN 56002 -2055 • League of Minnesota Cities 183 University Ave. East St. Paul, MN 55101.2526 (612) 227.5600 (FAX: 221 -0986) 1991 League of Minnesota Cities Regional Meeting Program Afternoon Program 2:30 - 3:00 p.m. Veterans' Preference in Hiring 3:00 - 3:45 P.M. Pay Equity /Comparable Worth 3:45 - 4:00 p.m. Break 4:00 - 4:45 p.m. IRS - Social Security /Medicare Withholding 4:45 - 5:00 p.m. Informal Roundtable Questions and Answers Session Evening Program 6:15 - 7:00 p.m. Dinner 7:00 - 7:15 p.m. Host City Welcome 7:15 - 7:30 p.m. LMC President's Message -- Pete Solinger, Rochester 7:30 -'7:50 p.m. Video - Changes in the Minnesota Miracle -- legislative session impact 7:50 - 8:45 p.m. Follow -up Discussion of LMC Video /Audience Response 8:45 - 9:00 p.m. Registration Prize Drawing /Close • • HUTCHINSON AREA CHAMBER OF COMMERCE 45 Washington Avenue East Hutchinson, MN 55350 (61 2) 587 -5252 \��E111R *202�a�a AU81991 RL vz LEADERSHIP DEVELOPMENT TASK FORCE Thursday, August 22, 1991 12:00 - 1:00 The Coach, Hutchinson AGENDA I. Call to Order II. Unfinished Business A. Participant Count B. Fall Kick Off Speaker - Wayne Fortun C. September Session D. Task Force Vacancy III. New Business IV. Adjournment is • r�tr. •'v +n wrc.rsarza� v�ne�n. •' ^, =>+o , -U3us� 15, 1991 ti r; t ''r Cit n f , ` ,,�..', '•n r �r 31.,1. ' � r M EMO FOR YOUR INFORMATION TO: CHUCK NELSC'U LIOUOR STORE MANAGER FRO'-': KEN 'AERRILL FINANCE DIRECTOR EU3JECT: LIQUOR STORE SALES Attached is an analysis of our unit (bottles) sales. The comparison is for 1990 vs 1991 for each month through July. In addition the comparison also shows average unit sate dollar. As you can see the units are down by over 11,300 units when comparing 1990 to 1991- The sales dollars are comparable as you can see by the average unit cost increases. The dollar sales for each month gives a false sense of things going fairly well. Chuck, you may want to look at other stores and see what their business is doing in comparison to other years. You may 4190 want to consider ways of improving our units being sold. The downward trend is rather consistent each month and of course is'a concern for operations of the store. If I can be of any help and if you would like any other analysis or addition years I be very willing to help in any way. C.C. Gary Plotz, City Administrator Cita 11,111 3- i 1'asl: i r: eh ^tr :1:'eu:u• R i•i t 15131 5s' - -5152 P.trns £ R-' reWl"01r 0 1 1.7 rr {.'Orr (61 :) 5S Hutchinson, ,11irnesota 55350 Police Di rar:ono:t 14 Frtrt' +;t �hri! CITY OF ECICI'1NS'.S L101'CF F�'SD U!;ITS SCLL f,Al'LEAGE SALE FEE. Isn SLLD IsIT S 13,433 4.153 7.51 :C'.' i.f G2 6 •�'S WIN: 1,E25 4.E1 :.. '.:..� 13.177 " L1LC:F 4.110 7.65 EIEF. 7,3331 10.33 �lst 1,736 4.59 A 15,402 L::CLR 4,565 5.00 Ei1R 6,533 6.15 WINE 1,904 4.52 AFFIL 16,092 IICCCR 4,256 7.92 IEEE -9,631 5.73 • "i St 2,205. 4.71 +I . 16,092 L1 GC "0E 4,256 7.92 BEER 9,631 5.73 0 1E 2,205 4.71 15,953 1.10103 4,534 5.01 IEEE 12,250 6.31 WISE 2,205 4.26 7l "L] 17,130 LIC1'CR 4,2 3.03 BEER 10,473 6.24 WISE 2,357 4.19 AC6CST - LICCR VISE B SEI, L.E F3 LICC:R W I1+E BEET cc:c-Lz WI'.. bLf ES JL'C's • bTE3 E c-e LI s 1:2 L L':::1 I:T.4L t':SI 1370 112.3 ='5 , l'S:T$ FEE. 19 ?1 SOLD ESIT S 3.5:6 5.494 1,2 3.631 6,556 1,465 4,735 5.615 2,194 3,755 SA59 1,561 4,136 9,607 1,999 3,562 10,035 2,04 4,315 9 ,7 i6 1,969 1•u,55b S.62 7.75 1:. .. 5.G9 6.75 5.60 15,i4i 5.S2 5.69 13,375 5.S2 6.60 5.56 15,742 9.14 7.66 5.30 15,944 9.74 7.20 5.21 16,060 9.09 6.05 5.07 TOT S1 (?1T5 1931 I- CSIT DIFFEFESLC (2, 54 i1 11,45.1. 145 (2,714) (3501 (3,045) (1,0 u (11,3731 • .iis�6S;ik � -� �` -- ' " ��p� • �'t *'��fir ',k...l :'� Yl ": .. < t.u:L:i.uiw '�v]r..:a...�.. :... .,V d•.l' " d:ss - .w.ae?�,:�._:...a.. , .......n._ .......1.. // / MR YOUR INFORMATION 1 . ._ _/ - �..,_ -_ • .T /. /.nL �� I� I / �I / ...7 - ��� n [. 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' 9. /qe -` 7.'l ND I '/ = /GG O' I � I I �� 1 { � � � 1 h �• ' � � � 1 1 I � I. j � I • ! i I II I I / �� tei�PJ /� / I � r'r 1 I 1 T� 1 +dam:;... ,.:.. ,..rxu•. a wrnc. a w.A ... M�Ay y. " �M•G�: •1w; w. y.. �,ry1WgM ,., ••ry u1 ...V YM, /.'.,.•� � �,. �..• .. In'• R•.r � •. ,Y .. .,.•'�; ., � �� W� •'i,I .; nw.. r+'r .. HUTCHINSON Tuesday, 1. CALL TO ORDER. MINUTES PLANNING C01414ISSION August 20, 1991 0 A- O O 'p 9 O 2 The meeting was called to order by Chairman Bill Craig at 7 30 p.n. with the following members present: E1Roy Dobratz, Tom Lyke, Dean [good, Clint Gruett, Craig Lenz and Chairman Bill Craig. Absent: Roland Ebe:.t Also Present: Gar;•Plotz, city Administrator and John Rodeberg, Director of Engineering. 2. MINUTES Mr. Gruett made a motion to a:- -prove the minutes of the regular meeting dated Tuesday, July 16, 1991, and the minutes of the special meeting Tuesday, July 23, 1991. Seconded by Mr. Dobratz the motion carried unanimously. 3. PUBLIC HE":RINGS (a) CONSIDERATION OF CONDITIONAL USE PER14IT REQUESiFD BY UNITED BUILDING CENTER FOR BUILDING CONSTRUCTION AT 135 14ONROE Chairman Craig opened the hearing at 7:32 p.m. with the reading of publication #4277 as published in the Hutchinson Leader on Thursday, August 8, 1991. The request is for the purpose of considering a conditional use permit to allow the owner to construct a 48' x 96' storage building located at United Building Center. A representative from United Building Center explained the proposal on Erie St. City Administrator Gary Plotz explained staff recommendations regarding storing supplies and sheds now placed outside. There was discussion on the parking requirement of 4 hardsurfaced spaces. Discussion also followed on access to the lot with the possibility of leaving a forklift on the property. City Engineer John Rodeberg explained the standard procedure for parking requirements per use. He stated off - street parking is an issue if the traffic is increased. • Mr. Lyke made a motion to close the hearing, seconded by Mr. Lenz the hearing closed at 7:44. 14r. Lyke made a • motion to approve the Conditional Use Permit noting the requirement for 4 additional parking spaces. Seconded by Mr. Gruett the motion carried unanimously. 1 HUTCHINSON PLANNING COMMISSION MINUTES • AUGUST 20, 1991 (b) CONSIDERATION OF PRELIMINARY PLAT OF "CASEY'S COURT" LOCATED ON ROBERTS RD SUBMITTED BY PAUL BETKER Chairman Craig opened the hearing at 7:45 p.m. with the reading of publication #4278 as published in the Hutchinson Leader on Thursday, August 8, 1991. The request is for the purpose of considering a Preliminary Plat submitted by Paul Betker for "Casey's Court" located on Robert's Rd. Gary Plotz, City Administrator, commented on staff concerns with the storm sewer cleaning from Roberts Rd. He commented on the parkland contribution to be paid and the na_:ing of the street in the development. City Engineer Rodeberg stated the utility easements should be 10' between Lots 6 and 7 and 11 and 12. There was discussion on the width of the street. Mr. Rodeberg stated there will be no problem with emergency service in the proposed cul -de -sac. Discussion followed on the street naming process and the city requesting no proper names. • Mr. Plotz explained the previous agreement on the payment of the deferred assessments. Discussion followed on the contribution to parkland which will be addressed in the subdivision agreement. Mr. Lenz moved to close the hearing, seconded by Mr. Wood the hearing closed at 7:50 p.m. Mr. Lenz moved to recommend that the preliminary plat be approved as submitted noting staff recommendation of 10' utility easements between Lots 6 & 7 and Lots 11 & 12. Seconded by Mr. Lyke the motion carried unanimously. (c) CONTINUATION OF PRELIMINP.P.Y PLAT OF "PRIEBE ADDITION" SUBMITTED BY MARLOW PRIEBE Chairman Craig reopened the hearing at with the reading of publication #4264 as published in the Hutchinson Leader cn Thursday, July 4, 1591, and Tuesday, July 9, 1991. The request is for the purpose of considering a petition to vacate 107.29' of Wagner Street from the North line of Goebel Street to the North line of Wagner Development Corporation Plat. City Administrator Plotz commented on the staff • recommendations with contingencies of all issues being 2 HUTCHINSON PLANNING C014MISSION MINUTES AUGUST 20, 1991 resolved in Casey's Court at the time of the final plat • and subdivision agreement. He explained the positioning of Wagner Street. M� wood roved to close the hearing, seconded by Mr. Dobratz the hearing closed at 8:55 p.m. Mr. Lyke moved to recommend approval to City Council contingent on the final plat and subdivision agreement of Casey's Court being completed. Seconded by Hr. Lenz the motion carried unanimously. (d) CONSIDERATION OF VACATION OF UTILITY AND DRAINAGE EASEMENT IN WAGNER DEVELOFMENT CORP. PLAT Chairman Craig opened the hearing at 7:56 p.m. with the reading of publication #4280 as published in the Hutchinson Leader on Thursday, August 8, 1991 and Tuesday, August 13, 1991. The request is for the Furpose of considering a petition to vacate utility and drainage easements on Lot 2 Block 3 and Lot 1 Block 4, Wagner Development Corporation Plat. City Engineer Rodeberg explained the purpose of the vacation of easements. Mr. Lenz moved to close the hearing, seconded by Mr. • Dobratz and hearing closed at 8:00 P.M. Mr. Lenz made a motion to recommend approval noting staff recommendation. Seconded by Mr. Lyke the motion carried unanimously. (e) CONSIDERATION OF PRELIMINARY PLAT OF "PRIEBE ADDITION" SUBMITTED BY MARLOW PRIEBE Chairman Craig opened the hearing at 8:01 p.m. with the reading of publication #4279 as published in the Hutchinson Leader on Thursday, August 8, 1991. The request is for the purpose of considering a preliminary plat submitted by Marlow Priebe of "Priebe Addition ". There was discussion on the assessments for the property. Mr. Rodeberg explained the water /sewer hookup charge being the responsibility of the developer as well as moving the crater main and street replacement costs. Discussion followed on the width of the lots which meet ordinance and are consistent with the lots in the area. City Engineer Rodeberg stated there should be a 10' 3 0 HUTCHINSON PLANNING COMMISSION MINUTES AUGUST 20, 1991 utility easement between lots 2 and 3. Mr. Gruett made a motion to close the hearing, seconded by fir. Lenz the hearing closed at 8:06. Mr. Lenz made a motion to approve the preliminary plat noting the 10' easement between .lots 2 and 3. Seconded by Mr. Gruett tl motion carried unanimously. (f) CONSIDERATION OF VARIANCE REQUESTED BY MARK PLOWMAN FOR GARAGE CONSTRUCTION AT 126 LYNN RD Chairman Craig opened the hearing at 8:09 P.M. with the reading of publication #4281 as published in the Hutchinson Leader on ThurT day, Au ust 8, 1991. The request is for the purpose of considering a variance to reduce back and side yard setbacks to 3' and to cement the existing driveway within 2.6' of North property line located at 126 Lynn Rd. Mr. Plotz explained the requirement of hardship and the staff recommendation that because of the substandard lot width the driveway could be cemented to the property line assuming there are no easements. He stated staff feels is the garage is not a hardship under State Statutes. Mr. Rodeberg stated there are no easements in the driveway area to his knowledge. Discussion followed on the large spruce tree and the granting of the driveway variance but not the garage variance. Mr. Lenz stated he feels there are inconsistencies in approving the driveway variance and not the garage variance. He commented on the small lot with not much green space. Mr. Plowman commented on the width of the garage and doer placement and that the variance is necessary for ease of using the garage. He mentioned a letter he has from the neighbors to the north of him having no objections. Discussion followed on the norm for this day and age being 2 car garages and the interpretation of the ordinance. Mr. Gruett moved to close the hearing, seconded by Mr. Wood the hearing closed at 8:22 p.m. Mr. Lenz moved to recommend that the driveway variance of 2.6' be approved and the sideyard setback for 3' along with the rear yard for 4' be approve. Being no second Mr. Lyke made a • motion to approve the 2.6' driveway setback and deny the 4 HUTCHINSON PLANNING COMMISSION MINUTES AUGUST 20, 1991 . garage variance. Seconded by Mr. Dobratz the motion carried with voting as follows: Mr. Wood, Mr. Lyke, Mr. Craig and Mr. Dobratz voting aye. Mr. Lenz and Mr. Gruett voting nay. (g) CONSIDERATI0IT OF VARIANCE REQUESTED BY HUTCHINSON HOSPITAL FOR SIGNAGE Chairman Craig opened the hearing at 8:30 p.m. with the reading of publication #4282 as published in the Hutchinson Leader on Thursday, August 8, 1991. The request is for the purpose of considering a variance to reduce sign setback at 8 locations from 5' to 0' and in some cases encroach into street right of way located at Hutchinson Community Hospital and Medical Center. Mr. Plotz explained the changes of sianage due to the construction at the hospital. He commented on staff recommendations for the directional signs for emergency services. Mr. Gib Lehman explained the signaae consideration came after the :.wilding and most signs are replacing previous signs. • Mr. Dobratz moved to close the hearing, seconded by Mr. Lenz the hearing closed at 8:38 P.M. Mr. Gruett made a motion to approve the variance. Seconded by Mr. Dobratz the motion carried unanimously. (h) CONSIDERATION USE PERMIT ED BY DIMENSION PLATING Chairman Craig opened the hearing at 8:39 p.m. with the reading of publication #42£2 as published in the Hutchinson Leader on Thursday, August 8, 1991- The request is for the purpose of considering a conditional use permit to construct a 40' x 60' pole building with slab located at 406 1/2 3rd Ave NW. Mr. Desens explained the property is adjacent to New Dimension Plating and owned by he and his wife. Mr. Plotz explained the property is IC -1 zoned and there are no specific setbacks. He stated the Building Official Jim Marka reviewed the request and states the building setback is sufficient. Mr. Desens explained the property position and the 5 I HUTCHINSON PLANNING COJIMISSION MINUTES AUGUST 20, 1991 • removal of the old building presently used for equipment storage. The hardsurfacing is also being addressed. Mr. Wood moved to close the hearing, seconded by Mr. Lenz the hearing closed at 8:45 p.m. Mr. Lenz moved to recommend ap,roval of the conditional use permit noting staff recommendations and the removal of the old tuildi.ng. Seconded by Mr. Lyke the, motion carried unanimously. (i) CONSIDERATION OF VARIANCE REQUESTED BY ROBERT HCRNICK LOCATED AT GAS AND GROCERY ON HWY 7 AND HWY 15 Chairman Craig opened the hearing at 8:46 p.m. with ti-e reading of publication #4284 as published in t! Hutchinson Leader on Thursday, August 8, 1991. The request is for the purpose of considering a variance to reduce front green space from 15' to 0' located at Hwy 15 and Hwy 7, Gas and Grocery. Mr. Plotz commented on the revised site plan and the ordinance requirements granting reduction for green space. . Mr. Rodeberg stated the State is presently looking at widening Hwy 15 in 1997. Mr. Plotz explained the Mayor is requesting research on the property to find what has been acted on and granted for the property. Mr. FH Schmeling suggested there should be a curb to alleviate parking on the green space or sidewalk. Mr. Lenz moved to recommend the Public Hearing be continued until September, seconded by Mr. Dobratz and motion carried unanimously. (j) CONSIDERATION OF VARIANCE REQUESTED BY STEVE WADSWORTH FOR CONSTRUCTION OF A HOUSE ON LEWIS AVE Chairman Craig opened the hearing at 9:00 p.m. with the reading of publication #4285 as published in the Hutchinson Leader on Thursday, August 8, 1991. The request is for the purpose of considering a variance to reduce back yard setback from 30' to 0' located at 1209 Lewis Ave. Mr. Plotz commented on the lot and the history of the 40 6 HUTCHINSON PLANNING COMMISSION MINUTES AUGUST 20, 1991 • area. He stated Lot 7 is not buildable and to be sold with Lot 20. Mr. Wadsworth e- cplained the 30' easement to the river for Lots 21 and 22. He state the easement is private not a public access. Mr. Pjotz presented the contract for d<ed or. the property noting exhibit A which states the jots must he sold together. Mr. Lyke suggested the City Attorney provide clarification of the meaning of the word "structure" as it relates to this case. Mr. Wood moved to close the hearing, seconded by Mr. Dobratz the hear -ng closed at 9:15 p.m. Mr. Lyke moved to recommend approval of the variance contingent upon the understanding that Lots 7 and 20 are inseparable and that the restrictions on the contract for deed are strictly followed. Also, staff recommendations of the 30' easement for Lots 21 and 22 are to be shown on a final drawing. Seconded by Mr. Lenz the motion carried unanimously. • 4. NEW BUSINESS (a) CONSIDERATION OF FINAL PLAT OF "LBK ACRE" SUBMITTED BY ARTHUR KROEGER (2MILE RADIUS) HUTCHINSON TWP City Administrator Plotz commented on staff recommendations to approve the plat. Mr. Lyke made a motion to recommend approval, seconded by Mr. Dobratz the motion carried unanimously. (b) CONSIDERATION OF PRELIMINARY PLAT OF "CRAIG'S HOLLOW" SUBMITTED BY CRAIG WHITE (2 MILE RADIUS) HASSAN VALLEY City Engineer Rodeberg commented on the setbacks being sufficient on t::e.proposed preliminary plat. Mr. Wood made a motion to approve the plat, seconded by Mr. Lenz the motion carried unanimously. (c) DISCUSSION OF LOT SPLIT REQUESTED BY JUNE REDMAN, REDMAN REAL ESTATE Ms June Redman commented on the property and the possible . 7 I i HUTCHIFSON PLANNING COMMISSION MINUTES AUGUST 20, 1991 proposal of building townhouses on the property which would need a Public Hearing for rezoning. There was discussion on cluster housing which would require a conditional use permit in R -1 or R -2. (d) RECEIPT OF PETITION FROM LAND OWNERS REGARDING DUTCH IRON AND METAL City Administrator Plotz explained that the petition was brought to City Council and at this time there has been no application made by Mr. Freeland on the expansion of Hutch Iron and Metal. Mr. John Thompson concerned neighboring property owner stated he, and other property owners, oppose a scrap metal business in the area. The Planning Commission recommends that Hutchinson Safety Council look at the present situation. Staff will inform the Safety Council of this. (e) DISCUSSION OF PORTABLE SIGNS Mr. Plotz commented on the enforcement of portable signs. Discussion followed on signage and the ordinance. Planning Commission instructed staff to also inform Dale's Auto Sales of his nonconforming sign. 5. OLD BUSINESS (a) CONSIDERATION OF ANNUAL REVIEW OF CONDITIONAL USE PERMIT ON MUNSELL rROPERTY - DANCE STUDIO Mr. Plotz read correspondence from Mr. Munsell on the hardsurfacing difficulty in the property ownership. Mr. Munsell stated he owns the property the building sits on and explained that some properties are in litigation as to ownership. Mr. Rodeberg stated the property is in estate and explained the street width and easement and access. Mr. Lenz moved to continue the review to the September meeting and requested City Attorney Anderson comment on the property, seconded by fir. Dobratz the motion carried unanimously. i HUTCHINSON PLANNING COMMISSION MINUTES AUGUST 20, 1991 (b) CONSIDERATION OF INNUAL REVIEW OF CON11TICNI L USE PERMIT FOR TEMPORARY BUILDINGS AT HUTCHINSON TECH COLLEGE Mr. Plotz presented a Phase II site plan an:; explained the progress of the proposals by Super Valu and Hcre 4. 6. ADJOURNMENT There being no further business the meeting was adjourned at 10:15 p.m. • 0 1 r 'ZCCEIVED ,� a r_-__, - o �gtssv��` u.��,hinaun /{ ` g i So IL� � n� a- cep' SL G f r(c, df-Laz . ' ) J Sfb i cAr a�o o d.LL �C i t cats f an ` UA cco f _..I1Rp(YlUi�iL tvf - - -. _ orb, -�'ca_►�t1, ti ft c�,l l auer. i� • n.�e:o'tu �� �'0 a � rt in��ttuu e m,m tax " io-t TL), G U fU ( chuA c 61 E ZUw� 1 UAW , �cm • D � I 1 r• 0 • Jd i -�j 4� Qv&A:k n JCL IL ILA�u (�-p mrj- �lC (q �JlZ4bHh �h!'�I✓ :• ;- ;. . r . 0 • Jd i -�j 4� Qv&A:k n JCL IL ILA�u (�-p mrj- �lC (q �JlZ4bHh �h!'�I✓ f ou can LtJ / rye a L 0 C�nr►�mc n`tho ' �dic.(' (�S dL Y1x•t�OY� ( n� n be�4r_ _ Lc�e l l ai ane Ca l (054 0 I03 �n rann � 4b b l.Qf 0 - do a ). y wft'ie G- timf /wk-uir4e (4 so pos4 Ue cxm azi lmf\ff eta ft0 ue� s a lr1 �tfc r1, Tc✓cc�C,7o . .� c�xt�dn•1� MEMORAN �M RE: CGMC Member Cities Tim Flaherty - f F August 19, 1991 Attached Survey and Response to State Budget Cuts I believe it is important for cities to respond publicly to the cuts in state aid for 1992. If these cuts are absorbed without any publicity or pain, additional cuts will be much more likely. Cities should communicate with their residents about the impact of these cuts through letters or other mailings, public budget hearings and meetings with the local press. The attached survey was distributed by the City of Cottage Grove to all of its • residents. This could also be an effective way for Coalition cities to communicate with their residents and solicit input. If you decide to use a survey like the attached, you may want to individualize it for your city. I would also recommend adding an introductory statement to more clearly identify state actions as the cause of the city's budget problems. For example: "Earlier this year the state cut over S86 million of state aid to local governments. The city opposed these cuts because we believe that local services such as police and fire protection, street maintenance and parks are needed and important to local residents. Nevertheless, the cuts were made and the city is seeking citizen input on how to respond." If you have any questions, or want to talk about any other ideas you have, please call me or Don Diddams at 612- 223 -6655. TPF /cm Attachment T O n -t 0 z SAMPLE — NOT FOR MAILING 3 CITIZEN SURVEY Some Questions for Cottage Grove Taxpayers The State of Minnesota is making significant cuts in aid to local government. How would you prefer the City of Cottage Grove respond? Raise taxes to maintain City services Reduce City services to avoid tax increase Use a combination of some tax increase and some service reductions No opinion 2. Which City services would you be willing to see reduced? Police Fire Parks and Recreation Snow Plowing Street Maintenance Would not like to see any services reduced 3. How much of an increase in property taxes would you be willing to pay to maintain City services? $0 $10 per year $15 -$20 per year $20 -$30 per year 4. For 1992, the City's ability to raise taxes is limited State law. Beginning in 1993, how- ever, "levy limits" will be repealed. In general, in the future would you prefer that the City: Maintain City services at their current level, meaning modest tax increases for inflation? Reduce City services to hold or even reduce the tax levels Increase taxes somewhat to expand City services Please write any additional comments on reverse side; fold, and mail. THANK YOU! August 21, 1991 AmN -OLD & McDO -*ATE ATTORNEYS AT LAW 5881 CEDAR LARF ROAD MITSEAPOLIS, NIIN'I;ESOTA 55416-11 (612) 545 -9000 M.N TOLL FREE H00- 64$-4545 FAX 1612) 545 -1799 Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Re: Junker Sanitation Litigation Our File No. 3244 -87005 I` aus ?9Q1 a �D CL w'1LIJ4 I W. C 1I� \/� 1 501 H FOI. HTH I:T TO %, MLN" -ES 9 (612) 069- 2214W. FAX 16127 969-55 101 PARK PUCE O HLTCHIN MIN1ESOTA,d (6121567 -]575 PAS (61217.67 -4096 1 • Dear Gary: This letter is for the purpose of requesting a closed meeting of the Hutchinson City Council beginning at 7:00 p.m. on September 10, 1991, which is our regularly scheduled city council dote. The purpose for this closed meeting is to receive an update on the Junker Sanitation litigation and to discuss settlement proposals, if any. Trial in this matter continues to be set for October 15, 1991. Please do not hesitate to'contact me if you have any questions. Thank you. Best personal regards. Very truly yours, ARNOLD� && McDOWELL G. Barry Anderson GBA/kt 'CERTIFIED AS A CINI1. TRIAL SPFClat.:ST BY THE %(!N FESOTA STAT£ BAR AiEOCIATIOti C ERTIF'IED AS A HEAL PROPERTY LA'n' ET 111h .L 'SOTA 5TATE P..,R A<gLK'IATI•JN DAN 'ID H. ARNOLD . GARY" D. WPOK£LL ST'EV'E% A. AND E R_SOY O. HARRY A\DERSON STI:YE] S. HOLE IAL'RA K. FRETI &2ND DAN "ID A. URCEUiE ?IASY PALL D. DOVE JOSEPH M. PAIEMEN'T JAMFS UTLEY JULIA A.CIIRISTIASS RICHARD G. McGEE TI%IOTIl Y" x FAFI \SKI August 21, 1991 AmN -OLD & McDO -*ATE ATTORNEYS AT LAW 5881 CEDAR LARF ROAD MITSEAPOLIS, NIIN'I;ESOTA 55416-11 (612) 545 -9000 M.N TOLL FREE H00- 64$-4545 FAX 1612) 545 -1799 Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Re: Junker Sanitation Litigation Our File No. 3244 -87005 I` aus ?9Q1 a �D CL w'1LIJ4 I W. C 1I� \/� 1 501 H FOI. HTH I:T TO %, MLN" -ES 9 (612) 069- 2214W. FAX 16127 969-55 101 PARK PUCE O HLTCHIN MIN1ESOTA,d (6121567 -]575 PAS (61217.67 -4096 1 • Dear Gary: This letter is for the purpose of requesting a closed meeting of the Hutchinson City Council beginning at 7:00 p.m. on September 10, 1991, which is our regularly scheduled city council dote. The purpose for this closed meeting is to receive an update on the Junker Sanitation litigation and to discuss settlement proposals, if any. Trial in this matter continues to be set for October 15, 1991. Please do not hesitate to'contact me if you have any questions. Thank you. Best personal regards. Very truly yours, ARNOLD� && McDOWELL G. Barry Anderson GBA/kt 'CERTIFIED AS A CINI1. TRIAL SPFClat.:ST BY THE %(!N FESOTA STAT£ BAR AiEOCIATIOti C ERTIF'IED AS A HEAL PROPERTY LA'n' ET 111h .L 'SOTA 5TATE P..,R A<gLK'IATI•JN • 340 Michigan, P.O. Box 365 Hutchinson, MN 55350 August 22, 1991 Mr. Gary Plotz City Administrator City of Hutchinson 37 Washington Ave W Hutchinson, MN 55350 Telephone: (612) 587 -7930 OF HUTCHINSON .IN 114 ,gZC 21 ?J\ C \v � 6a`9yfy2` Re: Budget Estimates for More -4 Building Dear Mr. Plotz: These are our budget estimates to convert the present building to city offices, motor pool and storage. • 11,665 sq. £t. for City Offices, HVAC 75,820.00 Plumbing 31,500.00 Fire Protection 7,580.00 TOTAL $114,900.00 8,835 sq. ft. fo Garage and Storage HVAC 26,500.00 Plumbing 6,425.00 Fire Protection 4,320.00 TOTAL $37,245.00 If you have any questions please call. Sincerely, A Mech n al Systems utchin Inc. L 1( � ' Clint norr it CEO CK /cek Plumbing • Heating • Sheet Metal • Fire Protection • Industrial Piping An Equal Employer Opportunity Contractor I -� ! 7A r p2122 P HUTCHINSON COMMUNITY HOSPITAL /BURNS MANOR NURSING HOME ' A fir, l� REGULAR BOARD OF DIRECTORS MEETING - July 16, 1991 hR sr "' Large Conference Room - 5:30 PM `�`68�s5v�2` Present: Dori Johnson, President; Rich Myers, Vice President; Jim Mills, Secretary; Rev. Thor Skeie, Trustee; Marlin Torgerson, Trustee; Roger Gilmer, Trustee; Mike Carls, Trustee; Dean G. Nissen, M.D., Chief of Staff Absent: Elaine Black, Trustee (excused) Others Present: Philip G. Graves, CEO; Frank Seivert, Director of Finance; Robert Koepcke, Burns Manor Administrator; Jane Lien, Director of Nursing Services; Elaine Schermann, Director of Rehab Services; Jan Conner, Medical Staff /QA /RM Coordinator; Robyn Erickson, Director of Education and Marketing; Pat Halverson, Director of Mental Health Services; Jeff Holmquist, Hutchinson Leader; La Mae Maiers, Recording Secretary Prior to the start of the meeting, the board heard a status report on the construction project. The July report was distributed and reviewed. Peter Worthington, construction manager, reported that the final punch list work was completed for ER, Radiology and Laboratory today (July 16). The three areas are expected to be turned over (ready for occupancy) to the hospital within the next week. Installation of the new CT will begin tomorrow (July 17). Worthingon next addressed the remodeling currently taking place in areas of the hospital and the plans for the next 30 days. Areas being remodeled include the "old" medical center and the nurses station. A sprinkler system is being installed in all the patient wings, along with upgrading the walls to a one -hour rating, to meet the current fire safety code. Rehab will temporarily relocate to the old coffee shop and surrounding offices in order for remodeling of the Same Day Surgery area to begin. Worthington reported some cost issues have surfaced in the remodeling of the old medical center. After the removal of the existing walls and ceiling, a number of concealed conditions were uncovered that are resulting in significant additional work. Duct work is substandard, undersized piping, and walls do not meet code. Worthington reported the cost to upgrade will cost approximately $25,000. The board was asked to consider a request to grant approval. The board acted upon this request when the meeting was in session. (Please see item B.) Discussion ensued among the board on the current fire code requirements by JCAHO, in light of the many changes needed in the old medical center to meet code. It was also reported that due to a change codes for the handicap, handles /locksets Medical Center to meet the new standards. in the interpretation of state may need to be changed in the new Discussion was held as to who Board of Directors Meeting • l July 16, 1991 Page Two could be held liable for the costs resulting from t�iis new interpretation i as the plans were app and locksets /handles insttillea -pr�or�o change in the interpretation of the code. New lock for lbi medizai center would - cost approximately 475 each x 172 doors. A decision is expected within the next week. Jhe construction contingency was reported at $320,950 and the buy -out savings to date is $236,950, resulting in an effective construction contingency of $598,832. Worthington cautioned, however, that there is, again, a potential for unforseen cost as the remodeling begins for the Same Day Surgery area. Following Worthington's report, the board thanked him and he left the meeting. Rich Myers, interim board chairperson, called the meeting to order at 6:07 p.m. Myers requested that election of board officers be held, prior to addressing the other agenda items. Election of Officers At the organizational meeting of the (new) board of J directors on June 26, a nominating committee ( Skeie, Mills and Torgerson) l was appointed to present a slate of candidates at this meeting for officers of the board. The committee nominated Dori Johnson for President; Rich Myers, Vice President; and Jim Mills, Secretary. Following discussion: Motion was made by Carls, seconded by Gilmer, to accept the nominations of the Nominating Committee. All were in favor. Motion carried. Following the motion, Myers turned the meeting over to President Dori Johnson. Minutes of Past Meetings A. The Hospital and Organizational Meeting The minutes of the June meeting of the hospital board of directors and the organizational meeting of the new board of directors were presented. Mills requested a correction to the organizational meeting minutes of June 26. He asked his name be added to the list of members present, as he was in attendance, as noted in motions throughout the minutes. Following discussion: Motion was made by Myers, seconded by Skeie, to approve the minutes of the June 18 regular meeting of Hutchinson Community Hospital Board of Directors as presented; and to accept, as • corrected, the June 26 meeting minutes of the organizational meeting. All were in favor. Motion carried. Lei Board of Directors Meeting July 16, 1991 Page Three The Nursing Home The minutes of the June meeting board of directors were distributed and reviewed. discussion: Motion was made by Mills, seconded by Myers, 27 meeting minutes of the Burns Manor Nursin Directors as presented. All were in favor. of the nursing home Following to approve the June Home Board of Motion carried. Medical Staff Meeting Minutes Dr. Nissen presented the minutes of the July meetings of the Medical Staff. Nissen reviewed the minutes and addressed questions from the board. He also explained the objective of the Peer Review Committee and its role. Old Business A. Pro.iect Update A project update was presented prior to the start of the meeting. At that time, the board was informed as the remodeling in the old medical center progressed, it was determined that • mechanical system was substandard and would need to be upgraded. The board was asked to consider a request granting approval to proceed at a a cost of approximately $25,000. Following discussion: Motion was made by Carls, seconded by Mills, to grant approval to proceed with the upgrade of the mechanical system in the old medical center at a cost of approximately $25,000. All were in favor. Motion carried. B. Bylaws. The revised Bylaws were presented. Barry Anderson reviewed the Bylaws prior to the meeting and recommended approval, pending final review by Attorney John Holten. Following discussion: Motion was made by Skeie, seconded by Carls, to approve the revised Bylaws for Hutchinson Community Hospital /Burns Manor Nursing Home as presented, pending final review by LifeSpan's attorney, John Holten from Faegre & Benson. All were in favor. Motion carried. New Business A. Medical Staff Applications Medical staff applications were reviewed. Following discussion: Motion was made by Carls, seconded by Torgerson, to approve the following Medical Staff applications: i c _ C Board of Directors Meeting July 16, 1991 Page Four (A.) (continued) Active Staff Dr. Michael Merck, specific to Ophthalmology; Dr. Christopher Wallyn, specific to Ophthalmology; Consulting Staff Dr. Nanda Yueh, with privileges in Radiology; Dr. John Floberg, with privileges in Neurology; Dr. Steven Lebow, with privileges in Neurology; Allied Staff Bradley Culver, nurse anesthetist; Jerold Mullin, nurse anesthetist; and Phil Powers, nurse anesthetist; And to approve Dr. John Zenk's request for additional privileges to insert permanent pacemakers. All were in favor. Motion carried. 0 Risk Management Report The Joint Commission requires that the Board hears a quarterly report regarding risk management activities at HCH. Jan Conner, Risk Management Coordinator; presented the second quarter report. There were no claims pending as of April 25, 1991; two claims were paid prior to that date, totaling $8,555. Conners also reported that one patient complaint is currently pending. The number of patient events was reviewed for the acute hospital and Mental Health Unit, and comparative data was presented for 1990 and 1991. (A motion to accept the report was made following presentation of the Safety Report.) C. Quality Assurance. Quality of Care Index Conners next presented the quarterly Quality of Care Index. Comparative data was reviewed- - showing the goal, performance by quarter, and year -to -date. Conclusion: Six of the seven indicators were well within the thresholds established. Delinquent records were only one above the established threshold. Recommendation. To inform the physicians of their need to complete all medical records within 14 days of discharge; and to accept the balance of the report as presented. Action: To continue to monitor the Quality of Care Index to ensure all areas meet established thresholds. No additional action was required at this time. C� 1 r, 3 4 . Board of Directors Meeting July 16, 1991 Page Five D. Safety Report The quarterly Safety Report was presented by Jan Conner. Infectious waste, sharps and lab waste was reported for HCH and outside organizations. Conner and Gib Lehman serve as chairpersons of the hospital Safety Committee. Recently the structure of the Safety Committee was re- evaluated. Due to the increased complexity of the Safety Committee functions, the decision was made to use a "subcommittee" structure to involve more people in executing the necessary processes. As of May 28, 1991, the reorganization of the committee was accomplished. Effective July 1, 1991, the AWAIR (A Workplace Accident and Injury Reduction) document was in place. The AWAIR document is a six -page document that outlines loss prevention and safety in the workplace. This document is mandated by the State of Minnesota. Following the presentation of the Risk Management, Quality of Care, and Safety reports: Motion was made by Mills, seconded by Torgerson, to approve the Risk Management report, the Quarterly Quality of Care Index and Safety report, as presented. All were in favor. Motion carried. E. Annual Review of the Utilization Review Plan Conner reported that there had not been any changes to the Utilization Review Plan since the last review in July, 1990. Following discussion: Motion was made by Myers, seconded by Carls, to accept the Utilization Review Plan as presented. All were in favor. Motion carried. F. Quarterly Chemical Dependency (CD) Program Report Mental Health Unit Director Pat Halverson presented the quarterly CD report to the board, as rquired by rules governing CD programs. Halverson gave a brief history of the program, noting that it began in May, 1989, by providing services to just one county. By 1990 residents from two counties were participating in the program, and by 1991 a six - county area was being served. The program has the capacity to provide care to 10 patients at a time; however, the average is about six. As a requirement of licensing, the state regularly conducts site visits. Some contingencies were received as a result of the most recent visit in May. Halverson explained upon notification of the contingencies, all were corrected. • 6 Board of Directors Meeting • July 16, 1991 Page Six (F) Halverson also explained that the funding requirements have changed under Rule 25. The funding has been scaled back due to reduced funds available. She added this area will need to be re- examined to calculate continued growth of the program. There are individuals who need care, but are not receiving treatment due to this change in funding. Objectives of the program for 1991 were also reviewed. (A joint motion to accept the report was made in conjunction with the review of the Vulnerable Adult Plan. Please see Item G.) G. Vulnerable Adult Plan Halverson next presented the annual review of the Vulnerable Adult Plan. She reviewed the guidelines and requirements of this plan, to safeguard vulnerable adults who are patients at Hutchinson Community Hospital and to investigate and report maltreatment. The 1991 policy revisions were also presented. Following discussion: Motion was made by Mills, seconded by Torgerson, to approve the quarterly Chemical Dependency Program report and the annual report • of the Vulnerable Adult Plan as presented. All were in favor. Motion carried. H. Remodeling at Burns Manor 1. Toilets. Action on remodeling of the basement toilets for handicap accessibility at Burns Manor was tabled. It was the legal opinion of Attorney Barry Anderson that the project needed to be bid. Myers suggested that the board hear a review of the of the remodeling projects that have been completed, or are planned for Burns Manor. Koepcke acknowledged his request and added that he plans to include an update in the orientation process. 2. Outdoor Signs A request to add two outdoor entrance signs, one by each main door, at Burns Manor, was presented. Following discussion: Motion was made by Myers, seconded by Carls, to approve the purchase of two outdoor entrance signs at Burns Manor, at a cost of approximately $2,400. All were in favor. Motion carried. I. 1991 Institutional Objectives Quarterly Status Report The second • quarter status report of the 1991 Institutional Objectives was l presented. Following discussion: Board of Directors Meeting July 16, 1991 Page Seven (I) Motion was made by Gilmer, seconded by Myers, to approve the second quarter status report of the 1991 Institutional Objectives as presented. All were in favor. Motion carried. J. Anesthesiology Services Phil Graves informed the board of the resignation of Dr. Don Krabill. Due to his resignation, HCH has engaged the services of Metropolitan Anesthesia Network. They will provide 24 -hour coverage, seven days week to HCH. This group was formerly associated with Metropolitan -Mt. Sinai, prior to its closing. K. Asbestos Litigation Prior to the meeting, board members had an opportunity to review a letter from the American Hospital Association regarding litigation against three major manufacturers of asbestos. Member AHA hospitals were invited to join with AHA in a class action suit an initial cost of $1,000. Attorney Barry Anderson reviewed the letter and recommended that the hospital participate in the suit. Following discussion: Motion was made by Gilmer, seconded by Torgerson, to authorize the • expenditure of $1,000 to enjoin the American Hospital Association (AHA) in a lawsuit against three major asbestos manufacturers. All were in favor. Motion carried. L. Proiect Open House It was announced that the community -wide open house of the newly completed areas in the hospital will be held on Saturday, September 7, 12:30 -3:30 p.m. M. Planning Retreat The board considered several dates for their annual planning retreat. Following discussion: Motion was made by Skeie, seconded by Torgerson, to approve Thursday evening, September 5, and Friday, September 6, as the dates for the annual planning retreat for the Board. All were in favor. Motion carried. At the request of the CEO, the board chair appointed Gilmer and Skeie to assist with the planning of the retreat. N. Retirement Parties The board agreed that retirement parties should be held for those board members who are no longer serving as a director as a result of the merger. It was also felt that all directors serving on the hospital and nursing home boards prior to the merger should be recognized for their years of service to that organization. • The event was scheduled for September 6 at 6:30 p.m. at the Victorian Inn, contingent upon the availability of Don Erickson, Kay Peterson, �, Marge Putney and Diane Gilmer, past board members. I Board of Directors Meeting • July 16, 1991 Page Eight 0. Window Treatment No action was required on this item as the bid for the project came in under $10,000. (Only one bid was received for $7,650 and it was awarded to Anderson Interiors.) 1. MHA Conference at Cragun's Hills 'briefed the board on the Trustee Conference he at Cragun's on July 12, 13, and 14. Dori Johnson, Phil Graves and Robert Koepcke also attended. 2. Introduction Graves introduced Bill Finney, Vice President and Chief Information Officer from LifeSpan, who attended a portion of the meeting. Account Payable A. The Hospital The listing of accounts payable and cash disbursement for Hutchinson Community Hospital for June, 1991, was presented for approval. B. The Nursing Home The listing of accounts payable for Burns Manor • Nursing Home for June, 1991, was distributed and presented for approval. Following discussion: Motion was made by Myers, seconded by Carls, to approve for payment the attached listing of accounts payable and cash disbursements for Hutchinson Community Hospital in the amount of $1,827,288; and to approve the listing of accounts payable for Burns Manor Nursing Home in the amount of $44,638.41. All were in favor. Motion carried. i Statistical Report and Financial Statements A. The Hospital Effective July 1, 1991, the nursing home and hospital merged. As of July 31, combined financial statements for both the nursing home and hospital will be presented, as well as separate statements of operation from both facilities. Seivert presented the June statistical report for the hospital. Admissions were less than budget. However, average occupancy was at 45 percent versus 41.9 percent for 1990. A general downturn was noted in all of the routine areas for June, along with the majority of the ancillary services. For the year, however, the majority of the departments reflect utilization above budget and over 1990. • . Board of Directors Meeting July 16, 1991 Page Nine (A) The financial statements for the hospital were presented next. The current fiscal year shows net income to be 43 percent more than one year ago, and total patient revenues continue above budget. Net income for the first six months of 1991 is $327,505. B. The Nursing Home Robert Keopcke distributed the census report for the nursing home. On June 24, occupancy was at 99 percent and on July 15 Burns Manor was at 98 percent occupancy. ' It was also noted that the nursing home will be at 100 percent occupancy by the end of the week. Seivert reported that financial statements for the nursing home were not ready for distribution at the meeting. However, the nursing home statistics and financial information will be included with the board report beginning next month. Patient Satisfaction Surveys Surveys were not available for review by the board. Adjournment The meeting was adjourned at 8:45 p.m. by President Johnson. q 0 Res submitted, La Mae J. Maiers Recording Secretary LJM 1 � Jim Mills Secretary e 0 HUTCHINSON HOSPITAL • Income Statement for Months Ended July 31, 1991 and 1990 MONTHLY ANALYSIS CURRENT MONTH - ACTUAL TO BUDGET JULY 91 %of JULY 91 %of Increase Percent REVENUE 9 EXPENSE .Actual Total Budget Total (Decrease) variance --- -----"'-""- -"'°'-'-"°' TOTAL REVENUE 1,160,430 .......................................----"'-- 100.00% 1,82,480 100.00% (92,050) -7.35% Discounts (181,524) - 15.64% ............ (214,996) - 17.17% ..................... 33,472 - 15.57% ............ MET OPERATING REVENUE 978,906 84.36% 1,037,484 82.83% (58,578) -5.65% OPERATING EXPENSES: ............ ------ - - - - -- ............... . .. . .. Salaries 540,891 46.61% 506,758 40.46% 34,133 6.74% Benefits 118,046 10.17% 112,654 8.99% 5,392 4.79% Professional Fees 60,310 5.20% 36,022 2.88% 24,288 67.43% Medical Fees 80,019 6.90% 78,306 6.Z5% 1,713 2.19% Utilities, Ntnce Contracts 9 Repairs 42,731 3.68% 42,398 3.39%. 333 0.79% Food, Drugs i Supplies 140,294 12.09% 140,316 11.20% (Z2) .0.02% Other. Expenses 37,833 3.26% 43,458 3.47% (5,68) - 12.94% Depreciation 38,373 3.31% 53,840 4.30% (15,467) - 25.73% Interest - 13,684 1.18% ............ 23,586 1.88% ..................... (9,902) - 41.98% Total Operating Expense ......... 1,072,181 92.40% 1,037,338 82.82% 34,843 3.36% OPERATING MARGIN (93,275) -8.04% 146 0.01% (93,421) 64105% TOTAL OTNER REVENUE (EXPENSE) 31,535 2.72% ............ 24,205 1.93% ... 7,330 .................. 30.28% ............ NET INCOME (LOSS) (61,740) -5.32% 24,351 1.94% (86,091) - 353.54% CURRENT MONTH - ACTUAL TO ACTUAL JULY 91 JULY 90 %of increase Percent REVENUE B EXPENSE Act Total Actual Total (Decrease) variance '..'--------____----_-----------.---.--"'----_-- --------------------------------------------------------- ." ° ° ................. TOTAL REVENUE ,430 100.00% 990,649 100.00% 169,781 17.14% Discounts (181,524) -15.64% (118,224) ---- - -- -11.93% ............... (63,300) 53.54% ...... NET OPERATING REVENUE ............ 978,906 ----- 84.36% 872,48 88.07% 106,481 12.21% OPERATING EXPENSES: ------ - - - - -- ------------ ..................... Safari" 540,891 46.61% 488,438 49.30% 52,453 10.74% Benef its ;- - 118,046 10.17% 119,701 12.08% (1,655) -1.38% Professional Fees 60,310 5.20% 36,439 3.68% 23,871 65.51% Medical Fees 80,019 6.90% 53,87 5.38% 26,762 SO.8% Utilities, Ntnce Contracts 8 Repairs 42,731 3.68% 40,18 4.05% 2,606 6.49% Food, Drugs 9 SuppLies 140,294 12.09% 111,290 11.23% 29,004 26.06% Other Expenses 37,833 3.26% 37,841 3.82% (8) -0.02% Depreciation 38,373 3.31% 29,665 2.99% 8,708 29.35% Interest 13,684 1.18% ............ 14,955 1.51% (1,271) ..................... -8.50% Total Operating Expense ............ 1,072,181 92.40% 931,711 94.05% 140,470 15.08% OPERATING MARGIN (93,275) 8.04% (59,286) 5.98% (33,989) 57.33% TOTAL OTHER REVENUE (EXPENSE) 31,535 2.72% 26,175 2.64% 5,360 20.48% - - -- MET INCOME (LOSS) :(61,740) X5.32% - 3.34% (28, 629) 86.46% = == = (33,111) -_: _ lid rLL HUTCHINSON HOSPITAL Income Statement for Periods Ended July 31, 1991 and 1990 TTD ANALYSIS YTO ACTUAL TO BUDGET fAmet Xof TTD y. %of Increase Percent 0.E VENUE i EXPENSE Yo st ToUI (Decrease) Variance TOTAL REVENUE . 100.00% ,077 100.00% 169,564 1.81% Discounts - 20.01X.(1,782,777) -19.05% (123,630) 6.93% NET OPERATING REVENUE 7,619,234 79.99% 7;573,300 80.95% 45,934 0.61% OPERATING EXPENSES: ............ ------------ _____________________ Salaries 3,759,196 39.46% 3,638,487 38.89% 120,709' 3.32% Benefits 749,024 7.86% 808,056 8.64% (59,032) -7.31% Professional Fees 319,121 3.35% 265,403 2.84X 53,718 20.24% " Medical Fees 545,117 5.72% 563,792 6.03% (18,675) -3.31% Utf Lities, Mtnce Contracts t Repairs 264,364 2.78% 291,843 3.12% - 9.42% Food, Drugs d Supplies 1,174,852 12.33% 1,072,964 11.47% 101,888 9.50% Other Expenses 317,338 3.33% 316,826 3.39% 512 0.16% Depreciation 275,529 2.89% 292,702 3.13% (17,173) -5.87% Interest 95,173. 1.00% 107,806 1.15% (12,633) -11.72% Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) W REVENUE 6 EXPENSE ................. TOTAL REVENUE Discounts 7,499,715 78.73% 119,520 1.25% - 166,245 1.75% _. 285,765_ 3.00X 7,357,879 78.64% 141,836 1.93% ----- - - - - -- --------------------- 215,421 2.30% (95,901) - 44.52% _ -- 169,435 1.81% (3 -1.88% .\ ---- -- -------- - - - - --- 384,856 , 4.11% (99,091) - 25.75% sa_ YID ACTUAL TO YTD Ju 9 %of TTD J y 90 Act Totsl Ac % - -- ---------- - - - - -- -. 9,525,640 100.00% 7,878,184 (1,906,406) - 20.01% (1,257,729) ............ ............ 7,619,234 79.99% 6,620,455 3,759,196 39.46% 3,234,413 749,024 7.86% 784,331 319,121 3.35% 256,332 545,117 5.72% 450,028 264,364 2.78% 283,621 1,174,852 12.33% 983,109 317,338 3.33% 287,394 275,529 2.89% 242,402 95,173 1.00% 55,002 ............ ------------ 7,499,715 78.75% 6,576,632 119,520 1.25% 43,823 166,245 1.75% 152,202 ............ ............ 285,765 3.00% 196,025 aaaacacaaasa ccecaaaam NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts L Repairs Food, Drugs L Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) L i %of Increase Percent Total (Decrease) Variance 100.00% 1,647,456 20.91% - 15.96% (648,677) 51.58% 84.04% 996,779 15.09% -----=-------- - - - -- -- -.. 41.06% S24,783 16.m 9.96% (35,307) -4. S0% 3.25% 62,789 24.S8% S.71% 95,089 21.13% 3.602 (19,257) -6.79% 12.48% 191,743 19.50% 3.65% 29,944 10.42% 3.08% 33,127 13.67X 0.70% 40,171 73.64% --------------- - - - - -- 83.48% 923,083 14.04% ..................... 0.56% 75,697 172.73% 1.932 14,043 9.23% ..................... 2.49% 89,740 45.78% ace_. aaveeaavza :acct 1 �X' August 23, 1991 A13NOLD & MCDoivELL ATTORNEYS AT LAW 5881 CEDAR 1.AIIE ROAD MI NNEAPOEIB, MINNESOTA $5416 (912) 545 -9000 MN TOLL FREE 000- 3634546 FAX (612) 546-1!93 Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Re: Garbage Disposal Issues Our File No. 3188 -87001 Dear Garyt OF COLW89L CWA13LES R.CARMICILAEL" WLT.T.IAM W. CAXEROR $01 SOUTH FOURTH STREET PRIRCRTOR, xINHESOTA 55371 (612)359.4x14 VAX (612)339.5506 301 PARx PLACE HUTCRI7:S0V,MINRES0TA 55350 (612) 567.7616 PAX (614) 667 - 4096 I have just spoken to Phil Schweizer who has requested that the mayor appoint a couple of council members to meet with representatives of McLeod Landfill over the course of the next month or so to discuss upcoming rate increases. Changes in state law have resulted in a change in the mix of waste hauled to the landfill and this will unfortunately affect the rates paid by the hauler for the City of Hutchinson in "tipping" fees. No formal action is required other than appointing two members to meet with representatives of McLeod Landfill, Inc. Thank you. Best personal regards. Very truly yours, ARNOLD & McDOWELL G. Barry Anderson � GBA /kt 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BT THE VMWESOTA STATE BAR ASSOCIATIOV "CF.RTTFIRD AS A REAL PROPERTY LAW SPECIALISI IVY THE MTNHESOTA STATE BAR ASSOCTATIGH DAVID S.ARNDLD GARY D. WD ZL.1 STZVFX A. ANDERSON O. BARRY ANnxRSOV STEVEN 9. ROoE LAURA R. PRF.TLARD DAVID A. BRUEEMANN PAUL. D. DOVE. J09RPH M, PAIEM7.NT JAMES UTI.RY JULIA A.CRRISTIAN9 RICHARD O. worF TIMOTHY W. FAPINSEI August 23, 1991 A13NOLD & MCDoivELL ATTORNEYS AT LAW 5881 CEDAR 1.AIIE ROAD MI NNEAPOEIB, MINNESOTA $5416 (912) 545 -9000 MN TOLL FREE 000- 3634546 FAX (612) 546-1!93 Gary D. Plotz Hutchinson City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Re: Garbage Disposal Issues Our File No. 3188 -87001 Dear Garyt OF COLW89L CWA13LES R.CARMICILAEL" WLT.T.IAM W. CAXEROR $01 SOUTH FOURTH STREET PRIRCRTOR, xINHESOTA 55371 (612)359.4x14 VAX (612)339.5506 301 PARx PLACE HUTCRI7:S0V,MINRES0TA 55350 (612) 567.7616 PAX (614) 667 - 4096 I have just spoken to Phil Schweizer who has requested that the mayor appoint a couple of council members to meet with representatives of McLeod Landfill over the course of the next month or so to discuss upcoming rate increases. Changes in state law have resulted in a change in the mix of waste hauled to the landfill and this will unfortunately affect the rates paid by the hauler for the City of Hutchinson in "tipping" fees. No formal action is required other than appointing two members to meet with representatives of McLeod Landfill, Inc. Thank you. Best personal regards. Very truly yours, ARNOLD & McDOWELL G. Barry Anderson � GBA /kt 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BT THE VMWESOTA STATE BAR ASSOCIATIOV "CF.RTTFIRD AS A REAL PROPERTY LAW SPECIALISI IVY THE MTNHESOTA STATE BAR ASSOCTATIGH