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cp12-10-1991 c• AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 10, 1991 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Don Kinzer, Vineyard Methodist Church 3. Consideration of Minutes Regular Meeting of November 26, 1991; Special Meeting of December 2, 1991; Bid Opening of December 3, 1991 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Building Official's Report - November 1991 2. Hospital /Nursing Home Board Minutes - August 20, 1991 and October 15, 1991 (b) Bingo Licenses 1. Elks Lodge 2. V.F.W: (c) Gambling Licenses 1. American Legion Auxiliary Unit #96 2. American Legion 3. Elks Lodge 4. Hutchinson Baseball Assn. 5. Military Order of Cootie Auxiliary #65 6. V.F.W. Post #906 7. V.F.W. Auxiliary 8. Military Order of Cooties 9. Hutch Hockey Assn. 10. Hutchinson 40 & 8 (d) Cigarette Licenses (See List) (e) Application for Snow Removal. Permit 1. Juul Contracting 2. Douglas W. Peterson 3. Florian Thode Action - Motion to order report and minutes filed and issue licenses /permits CITY COUNCIL AGENDA - DECEMBER 10, 1991 5. Public Hearing - 8:00 P.M. (a) Proposed Property Taxes (1992 City Budget And Tax Levy) Action - Motion to close hearing - Motion to reject - Motion to approve - Motion to waive readings and adopt Resolutions No. 9614, No. 9615 & No. 9616 (b) Proposed Increases In Liquor Fees Action - Motion to close hearing - Motion to reject - Notion to approve fees 6. Communications Requests And Petitions (a) Discussion of Connecting Route of Luce Line Trail Through City for Crow River Snow Pros Action - (b) Discussion by Coalition Representative Regarding Membership In Coalition of Outstate Cities Action - 0" (c) Discussion of Diamond 5 Wrecking Project Requested By Leon Madsen Action - 7. Resolutions And Ordinances (a) Ordinance No. 91 -51 - An Ordinance Redistricting City of Hutchinson Precincts Action - Motion to reject - Motion to waive first reading and set second reading (b) Resolution No. 9617 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt (c) Resolution No. 9618 - Resolution Transferring $55,000 From Liquor Store Fund To General Fund Action - Motion to reject - Motion to waive reading and adopt 0 2 0 CITY COUNCIL AGENDA - DECEMBER 10, 1991 (d) Resolution No. 9619 - Resolution To Transfer Funds From General Fund To Youth Center Action - Motion to reject - Motion to waive reading and adopt (e) Resolution No. 9622 - Resolution Amending Fee Schedule For Licenses And Permits Action - Motion to reject - Motion to waive reading and adopt (f) Resolution No. 9623 - Transferring $715,000 From The 1980 Tax Increment Debt Service Fund To 1990 Tax Increment Construction Service Fund Action - Motion to reject - Motion to waive reading and adopt 8. unfinished Business (a) Consideration of Issues At Country Club Terrace 10 1. Evacuation Plan for Mobile Home Park 2. Revised Agreement with Hutch, Inc. 3. Water /Sewer Billing for Mobile Home Park Action - (b) Consideration of Word of Life Settlement Action - 9. New Business (a) Consideration of Entrance Directional Sign for Prairie House Inc: Action - Motion to reject - Motion to approve (b) Consideratior..of Eliminating ParkiDg.Areas At Intersection of Washington Avenue And Franklin Street Action - Motion to reject Motion to approve - Motion to waive reading and adopt Resolution No. 9620 K3 CITY COUNCIL AGENDA - DECEMBER 10, 1991 (c) Consideration of Two Hour Parking Signs On North Side of Third Avenue Along HCI's Property Line Action- Motion to reject - Motion to approve (d) Consideration of Awarding Car Impounding Contract Action- Motion to reject - Motion to approve and enter into contract (e) Consideration of Traffic Signage On North High Drive Requested By McLeod County Engineer Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9621 (f) Consideration of Unpaid Certified Special Assessments Action - (g) Consideration of Additional Relocation Benefits for Mike's Mobil Bait & Tackle And Hunter's Haven Requested By Mike Commerford Action - 01; (h) Consideration of MN /DOT Cooperative Community Tree Planting Program Action - Motion to reject - Motion to approve and enter into agreement (i) Consideration of MN /DOT Limited Use Permit to Allow Landscape Planting on-Highway Right -of -Way Action - Motion to reject - Motion to approve and adopt Resolution 10. Miscellaneous (a) Communications from City Administrator 3,nd ^. ptract Paymen (a) Verified Claims Action - Motion to approve and authorize payment from appropriate funds 12. Adjournment n 4 • • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 26, 1991 1. The meeting was called to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. INVOCATION In the absence of a pastor, there was no invocation. 3. MINUTES The minutes of the regular meeting of November 12, 1991, special meetings of November 4, 1991 and November 5, 1991, and bid opening of November 19, 1991 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL REPORT - OCTOBER 1991 2. SENIOR ADVISORY BOARD MINUTES - OCTOBER 24, 1991 3. PLANNING COMMISSION MINUTES - OCTOBER 15, 1991 (b) CHRISTMAS TREE SALES PERMIT 1. CHARLES PULKRABEK 2. HOWARD BRANDON 3. FRANK BARRUS 4. JAMES REILEIN (c) APPLICATIONS FOR SNOW REMOVAL PERMITS. 1. DICK SMYKALSKI 2. CRAIG SCHMELING 3. ROLAND EBENT 4. HANSEN GRAVEL INC. The motion was made by Alderman Torgerson, seconded by Alderman,,Mlinar and unanimously carried, to order report and minutes filed and to issue permits. • 5. PUBLIC HEARING - 8:00 P.M. TO BE COMPLETED ON MONDAY (a) LETTING NO. 1 PROJECT NO. 92 -01 C� $1 CITY COUNCIL MINUTES - NOVEMBER 26, 1991 (b) LETTING NO. 2, PROJECT NO. 92 -02 6. COMMUNICATIONS REQUESTS AND PETITIONS (a) REPORT ON BOND ISSUE BY UTILITIES MANAGER Mr. Clarence Kadrmas, Hutchinson Utilities Manager, pre- sented a report on the upcoming utilities bond issue. 7. RESOLUTIONS AND ORDINANCES (a) ORDINANCE NO. 91 -49 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, VACATING CERTAIN STREETS AND UTILITY EASEMENTS LOCATED WITHIN THE CITY OF HUTCHINSON; AND BY ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS The motion was made by Alderman Lenz, seconded by Alder - man Torgerson and unanimously carried, to waive second reading and adopt. (b) ORDINANCE NO. 91 -50 - ORDINANCE TO AUTHORIZE TRANSFER OF INTEREST FOR LIBRARY SQUARE BUILDING The motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to waive second reading and adopt. (c) RESOLUTION NO. 9607 - RESOLUTION FOR PURCHASE The motion was made by Alderman Mlinar, seconded by Ald- erman Lenz and unanimously carried, to waive reading and adopt. (d) RESOLUTION NO. 9608 - RESOLUTION TRANSFERRING $55,000 FROM LIQUOR STORE TO GENERAL FUND The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to waive read- ing and adopt.:, (e) RESOLUTION NO. 9609 - TRANSFERRING $152,479 FROM 1991 IMPROVEMENT BOND FUND TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES • Fa 0 CITY COUNCIL MINUTES - NOVEMBER 26,1=,1991 The motion was made by Alderman Mlinar, seconded by Ald- erman Lenz and unanimously carried, to waive reading and adopt. (f) RESOLUTION NO. 9612 - RESOLUTION AMENDING RESOLUTION NO. 8373 ESTABLISHING INCOME GUIDELINES AND ASSET LIMITATIONS FOR SENIOR CITIZENS DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE The motion was made by Alderman Erickson, seconded by Alderman Mlinar, to waive reading and adopt. Adlerman Erickson moved to amend Resolution No. 9612, motion sec- onded by Alderman Mlinar and unanimously carried. Main motion unanimously carried. (g) RESOLUTION NO. 9613 - RESOLUTION ACCEPTING PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO., HUTCHINSON, MINNESOTA The motion was made by Alderman Lenz, seconded by Alder- man Mlinar and unanimously carried, to waive reading and adopt. • 8. UNFINISHED BUSINESS None. 9. NEW BUSINESS (a) CONSIDERATION OF DELINQUENT WATER AND SEWER ACCOUNTS The motion was made by Alderman Torgerson, seconded by Alderman Erickson and unanimously carried, to discontinue service at noon on December 2 unless other arrangements had been made. Following discussion of the Country Club Terrace delin- quent account, the motion was made by Alderman Torgerson to exclude Country Club Terrace from the shut -off list. Motion seconded by Alderman Mlinar and unanimously car- ried. (b) CONSIDERATION OF SETTINr PUBLIC HEARING FOR MARK GAARDER INTOXICATING LIQUOR - LICENSE APPLICATION Mr. Mark Gaarder reported he intended to open a restaur- ant and bar in the Hwy. 15 West site of the former Papa Vern's and Spanky's. The restaurant was scheduled to open mid - December and the bar around the first of January 3 CITY COUNCIL MINUTES - NOVEMBER 26, 1991 1992, following issuance of an intoxicating liquor license. Following discussion, the motion was made by Alderman Torgerson to set a public hearing on December 17, 1991 at 4:30 P.M. Motion seconded by Alderman Mlinar and unani- mously carried. (c) CONSIDERATION OF 1992 SOLID WASTE FUND APPROPRIATION AND FUNDING AGREEMENT Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve and enter into agreement. (d) DISCUSSION OF PLATTING CITY PROPERTY ON T.H. 22 SOUTH Engineer 'Rodeberg requested that all city property located along T.H. 22 South be platted. The estimated platting cost would be $2,500 to $3,500 ". Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to approve property survey. (e) DISCUSSION OF STURGES PROPERTY AND COUNTY FAIR SITE Following discussion, the City Attorney was directed to contact the property owner and purchaser that the City will assess for drainage improvements carried on the City records when the property comes into the City limits. (f) CONSIDERATION OF AWARDING BID FOR ONE DUMP BODY, HOIST, HYDRAULICS, SANDER, AND BOX VIBRATOR Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Mlinar and unanimously carried, to approve the bid of J -Craft Inc. for $11,543, including installation of equipment. (g) CONSIDERATION OF AWARDING BID FOR TWO NEW 1992 ONE TON DUMP TRUCKS Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve and award bid to Plowman's for two new 1992 Crysteel body dump trucks for net price of $47,134, with trade -in of 1981 Chevrolet dump truck'and 1980 HMC pickup retained for future City auction. 4 • CITY COUNCIL MINUTES - NOVEMBER 26, 1991 (h) CONSIDERATION OF VARIANCE REQUESTED FOR AWNING BY EVERETT HANTGE, HANTGE FUNERAL CHAPEL, WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Mlinar, seconded by Alderman Torgerson and unanimously carried, to approve and to waive reading and adopt Reso- lution No. 9605. (i) CONSIDERATION OF VARIANCE REQUESTED BY CITY FOR NONCONFORMING LOT VACATED ON SCHOOL ROAD NORTH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman Erickson, seconded by Alderman Lenz and unanimously carried, to approve and to waive reading and adopt Resolution No. 9606. (j) CONSIDERATION OF FINAL PLAT SUBMITTED BY FRED SCHMOLL WITHIN TWO MILE RADIUS (LYNN TOWNSHIP) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION Following discussion, the motion was made by Alderman • Erickson, seconded by Alderman Lenz and unanimously carried, to refer to the County with no objection. (k) CONSIDERATION OF CHANGE IN INVESTMENT POLICY Following discussion, the motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve. (1) DISCUSSION OF REDISTRICTING CITY OF HUTCHINSON PRECINCTS Mayor Ackland explained the city would be redistricted into two precincts with two commission areas. The city would be divided into two equal parts. After adoption, the redistricting would be in effect for 10 years. City Attorney Anderson was directed to prepare an ordi- nance for the December 10 meeting. 10. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz inquired about a recommendation for the 1992 annual wage adjustment and the method to be • used. 5 CITY COUNCIL MINUTES - NOVEMBER 26, 1991 Following discussion, it was the unanimous consensus of the Council to wait until the Governor /Legislature deter- mine to what extent the municipalities throughout Minne- sota may be affected by reductions in local government aid revenue. (b) COMMUNICATIONS FROM ALDERMAN CRAIG LENZ Alderman Lenz commented about the letter received from the bowling alley owner. (c) COMMUNICATIONS FROM ALDERMAN JOHN MLINAR Alderman Mlinar asked the City Attorney about the agree- ment for Christmas tree sales on city property at the Civic Arena. The agreement was being prepared. (d) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson commented that a date for mid - December court had been set to obtain permission to demolish the house and clean up the Starks property. 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS . (a) VERIFIED CLAIMS The motion was made by Alderman Torgerson, seconded by Alderman Mlinar and unanimously carried, to approve the claims and authorize payment from appropriate funds. There being no further business, the meeting adjourned a" 10:30 P.M. • • • MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL . MONDAY, DECEMBER 2, 1991 The special meeting was called to order at 5:00 P.M. by Mayor Ackland. Present were: Mayor Paul L. Ackland, Aldermen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz and Finance Director Kenneth Merrill. During budget discussion the position of Emergency Services Coor- dinator was reviewed. The motion was made by Alderman Erickson and unanimously carried, Emergency Services Coordinator. Torgerson, seconded by Alderman to eliminate city funding for the The meeting adjourned at 8:30 P.M. MINUTES BID OPENING TUESDAY, DECEMBER 3, 1991 The meeting was called to order at 2:00 P.M. by City Administrator Gary D. Plotz. Also present was Administrative Secretary Marilyn Swanson. The reading of Publication No. 4326, Notice of Advertisement For Proposals On Car Impounding Contract, was dispensed with. The fol- lowing two proposals were received: Modern Mazda Hutchinson, MN Plowman's, Inc., Hutchinson, MN The proposals were referred to the Police Chief for review and a recommendation. The meeting adjourned at 2:05 P.M. • • • :3 e7)• • �J 05647 Port. C - 404 U.S. DEPARTMENT of COMMERC Wil. ") SURE" OF "Is CINW REPORT OF BUILDING OR ZONING PERMITS ISSUED AND LOCAL PUBLIC CONSTRUCTION It your building permit system has changed, mark (X) appropriate box below and explain In comments. ❑ Discontinued issuing permits ❑ Merged with another system ❑ Split into two or more systems ❑ Annexed land areas ❑ Had other changes If no permits were issued during this period, mark (X) in the box --► and return this form at NEW RESIDENTIAL HOUSEKEEPING BUILDINGS 719at no NO. 0607 -00942 APPI In whbh pesmlb Issued 1 N OVEMBER 1 (PNea correct any arrom in nrne end edbeas 553 103500 21 1 9999 005 1 0 26 9999 02730 JAMES PARKA BLDG OFFICIAL FOR CITT OF IIUTCHINSON CITT HALL 37 WASHINGTON AVE VEST NUTCNINSON NN 55356 PLEASE COMPLETE AND MAIL 1 322 THIS FORM ON OR BEFORE 1 DECEPOER 4 1991 ureau of the Census Instructions are included. For 201 East Tenth street O wl further assistance, call collect eff411nonville, IN 47132 (301) 763 -7244. PRIVATELY OWNED PUBLICLY OWNED tom Number of Valuation of Number of Valuation of No. Buildin s g Housing construction Buildings Housing construction Icl units Omit cents Amusement, social, and recreational 318 units Omit cents Isl Churches and other religious 1319 Rooms construction Omit cents Buildings I Rooms I Single - family houses, detached Exclude mobile homes. 101 Single- family houses, attached - Separated by ground to root wall, -No units above or below, end - Separate heating systems and utility meters. (Count each unit as a separate buiidino) Iel Hotels, motels, and tourist cabins (transient accommodations only) 213 322 PRIVATELY OWNED PUBLICLYOWNED t Hospi Hospitals and institutional O t her nonhousekeeping shelter 214 - Valuation of `" Number Valuation of NEW NONRESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED Item Number BUILDINGS No Valuation of Number Valuation of of buildings construction Omit cents of buildings construction Omit cents lal Ibl Icl Id) Isl Amusement, social, and recreational 318 Number of Valuation of Churches and other religious 1319 Rooms construction Omit cents Buildings I Three- and four - family buildings 104 322 PRIVATELY OWNED PUBLICLYOWNED t Hospi Hospitals and institutional Five -or -more family buildings 106 - Valuation of `" Number Valuation of Office banks, and professional 323 TOTAL — Sum of 101 -106 --0 1011 construction Omit cents f construction ings Omit cents Public works and utilities 326 Ibl NEW RESIDENTIAL PRIVATELY OWNED Schools and other educational PUBLICLY OWNED NONHOUSEKEEPING Item Number BUILDINGS of Valuation of Number of Valuation of No. Buildings Rooms construction Omit cents Buildings I Rooms I construction Omit cents (a) lb) (c) (d) to) If) III) Industrial bervice stations and repair garages 322 PRIVATELY OWNED PUBLICLYOWNED t Hospi Hospitals and institutional 323 - Valuation of `" Number Valuation of Office banks, and professional 323 of buildings construction Omit cents f construction ings Omit cents Public works and utilities 326 Ibl 1c) l tel Schools and other educational AYR W;U jjQa= ADDITIONS, PRIVATELY OWNED PUBLICLYOWNED ALTERATIONS, AND CONVERSIONS Item Number Valuation of `" Number Valuation of No of buildings construction Omit cents f construction ings Omit cents Ial Ibl 1c) l tel Residential — Classify additions of garages and carports in item 438. 434 Nonresidential and nonhousekeeping 437 • Additions of residential garages and carports (attached and detached) 438 SIGN-2, MHI -2. Total Permits 15 PLEASE CONTINUE ON REVERSES/DE Total Veluation $626,182 DEMOLITIONS AND PRIVATELY OWNED PUBLICLY OWNED RAZING OF Item Number of Number of BUILDINGS No. Buildings Housing Buildings Housing units units to) Ibl lei Idl NI Single- family houses (anached and detached) 845 Two - family buildings 848 hree and four - family buildings 847 Five -or•mors family buildings 848 All other buildings and structures 848 INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT $500,000 OR MORE Please provide the following information for each permit authorizing construction valued at 8500,000 or more entered in sections I through IV. Item Number of No. from Description p Name and address of Owner- ship Valuation of c onstruction Housing sec. owner or builder Merk IXI Omit cents units ngs Bungs I —IV one lal (b) (c) Idl Isl 1}I 1 1 Kind of budding --- ----------------- -------------- :Private ----- --------------- ----------- Site address .- ________ ______ __----'------------- ❑Public Kind of building --- ---------- ---- ------ ------- - --- ❑Private Site address ________________ ___ S Kind of building ___ ---- ---------------------------- ❑Private Site address ------------------------------------- - CD Public S Kind of building --- ----------------- -------------- ❑Private Site -address - - - -_____ ---- ----'----- -- ------ - -- --- 13 Public S Kind of building ___ ____________________________ --- ❑Private Site address S Kind of building ❑Private ------------------------- ---- - --------------------------------- Site address ____ _______________________________ ❑Public S Kind of building ------------------------------------ ❑ Private ' ------------------------------- Site -address ----------------------------------- ❑ Public S Kind of building ----------------------------------- ❑Private S---- a ----------------------- ite ddr--ess -- — -------------------------------------------------------------- Public S Kind of building ---- ------ -- ---- -------- ---------- ❑Private Site address ------------------------------------ ❑Public S Comments Are you aware of any new permit- Issuing ❑ No ❑ Yes — Please give additional information in comments. Jurisdictions? Name of person to contact regarding this report Telephone .l amp- r,- arka Area code 612- I Number 587 -5151 Tmen s ion 10 Title Building Official • 0 • ORM C .(Ni Ie 5 061 HUTCHINSON COMMUNITY HOSPITAL REGULAR BOARD OF DIRECTORS MEETING - August 20, 1991 Large Conference Room - 5:30 p.m. Present: Rich Myers, Vice President; Jim Mills, Secretary; Rev. Thor Skeie, Trustee; Roger Gilmer, Trustee; Mike Carls, Trustee; Elaine Black, Trustee; Marlin Torgerson, Trustee; Dr. Dean Nissen, Chief of Medical Staff Absent: Dori Johnson, President (excused) Others Present: Philip G. Graves, CEO; Steve Hillestad, LifeSpan; Robert Koepcke, BMNH Administrator; Frank Seivert, Director of Finance; Monica Piffer, Director of Medical Records; Jane Lien, Director of Nursing Services; Robyn Erickson, Director of Education and Marketing; Pat Halverson, Director of Mental Health Services; Elaine Schermann, Director of Rehab /TQM; Jeff Holmquist, Hutchinson Leader; Laurie Hulkonen, Recording Secretary Prior to the meeting, orientation for new board members took place, and a tour was given to those present of the new hospital service areas (Radiology, RT, Outpatient Scheduling, Auxiliary Coffee Shop, Emergency Room, Laboratory and BirthCare). e __ The board also heard an update on the construction project and the monthly construction report, presented by Gib Lehman in the absence of vacationing Peter Worthington. Costs, scheduling and issues needing action were reviewed by the group, and Vice President Myers thanked Lehman for his presentation. The meeting was called to order by Vice President Myers at 5:50 p.m. Minutes of Past Meetings Minutes of the July, 1991, regular meeting of the board of directors was reviewed. Following discussion: Motion was made by Torgerson, seconded by Mills, to approve the minutes of the July 16, 1991, regular meeting of the board of directors. All were in favor. Motion carried. Medical Staff Meeting Minutes Dr. Nissen presented the minutes of the July meetings of the medical staff. The QA report was presented with few significant problems. Utilization Review Committee reported that delivery records were up, probably due to.the return from vacation by physicians. The OB Committee recommended a change in the visitation policy to leave the hours to the mothers' choice. The proposal was made, as well, to switch to Greenwich (military) time to allow computerization of patient records.. Old Business • A. Project Update The monthly construction report was presented prior to the meeting. ,zl Regular Board of Directors Meeting - 8/20/91 Page Two New Business A. - Pharmacy Lease The lease with Family Pharmacy South for rental of .retail space in the new medical office building was presented. The group learned that the lease had previously been - approved by hospital administration and the City Attorney. Following discussion: Notion was made by Skeie, seconded by Carls, to recommend acceptance of the lease to the City Council as presented. All were in favor. Motion carried. B. Medical Staff Appointments Applications for medical staff appointments and advancement of appointments were next reviewed. Recommendation was received from the Executive Committee of the Medical Staff to approve applications from Drs. Philippe L'Heureux and Kurt Schuerer (Consulting Staff- Radiology), Dr. Stacy Nichols (Active Staff - Psychiatry), Drs. John Mowlem and Louis Stahn (E.R. Staff), Dr. William Peterson (Consulting Medical Staff) and Connie Sterner, RN (Physician's Assistant). Recommendation was also received to advance the provisional status of current staff members, including Dr. Darel Hulsing (Consulting Staff- Psychiatry); Dr. Neil Stein (Consulting Staff- Urology); CRNAs John Foderick, John Possin and Sharon Stedham; and Dr. David Maher (Podiatry). Following discussion: C Motion was made by Torgerson, seconded by Gilmer, to approve the following applications for privileges: Active Staff Dr. Stacy Nichols, Psychiatry Consulting Staff Dr. Philippe L'Heureux, Radiology Dr. Kurt Schuerer, Radiology Dr. William Peterson E.R. Staff Dr. John Mowlem and Dr. Louis Stahn Allied Staff Connie Sterner, RN, Physician's Assistant and for advancement of privileges: Consulting Staff Dri Darel Hulsing, Psychiatry Neil Stei , Urology CRNAs John Foderick, CRNA John Possin, CRNA Sharon Stedham Podiatry: Dr. David Maher, DPM • All were in favor. Motion carried. Regular Board of Directors Meeting - 8/20/81 Page Three (II.)C. Novell Network Word Processing System Bids Piffer presented results of the recent bidding process for purchase of a Novell Network word processing system. This system will replace the current electronic typewriters in Medical Records and will be shared with Administration secretaries, as well. The system had been budgeted in the amount of $26,000. Four bids were received, and after review, recommendation was made to purchase the system from Bennett Office Products of Willmar, MN, the lowest bidder at $23,323.90. Following discussion: Motion was made by Skeie, seconded by Gilmer, to accept the lowest bid for the Novell Network word processing system from Bennett Office Products of Willmar, MN, in the amount of $23,323.90. All were in favor. Motion carried. D. Planning Retreat Board members discussed the retreat planning committee's agenda for their fall retreat and agreed to meet on September 5 and 6 to discuss the TQM program for the hospital; discussion of the HCH /BMNH mission statement; an update on strategic plans for the Hutchinson Medical Center and HCH /BMNH; trends in healthcare and future direction for HCH /BMNH. The end result of the retreat will be a working document to guide staff in 1992 operations. E. Burns Manor Report Koepcke reported on the following Burns Manor items: 1. The proposed purchase of an additional whirlpool tub, which would allow patients to be placed in a supine position, rather than sitting. 2. Lower level toilet remodeling work will be completed when bids are received; additional work being planned includes replacement of light fixtures, relocation of fire door, and a gutter system around east side of building. 3. A care planning computer will be purchased to assist in implementing the interdisciplinary care planning policies enacted by recent law (approximate cost $15,000 - 520,000). Three providers are now being considered. Concern was expressed about updating software for such a system; Good Neighbor, one of the providers being considered, has expressed their willingness to discuss this... 4. Lightning °damage received in early summer wi.11_necessitate repair or replacement of equipment and improve emergency lighting at the Nurses Station. 5. The organization has interest in McLeod County's possible .participation in a SAIL (Seniors' Agenda for Independent Living) pilot program grant to address assisted living, adult foster care and adult day treatment issues. The group learned that Pat McCullough of Health Planning and Management Resources is assisting the group in writing the grant. 3. Regular Board of Directors Meeting - 8/20/91 r Page Four (IV. E.) 6. The current MA surcharge is being challenged. The state, has instituted a surcharge which taxes nursing homes for additional federal monies. Enough states did this to alarm the HCFA. A recent federal newsletter stated that three tests will be applied to the various states' plans, and MN may not pass those tests, Koepcke stated. 7. It was learned that a Prestige Sale silent auction and ice cream social is planned for September 8 to benefit the Burns Manor Nursing Home Bedside Fund. Matching funds from Aid Association for Lutherans are available up to the amount of $950.00. Vice President Myers thanked Koepcke for his report. F. L Board Meeting Report Vice President Myers reported on the previous week's LifeSpan Board meeting. The potential merger between LifeSpan and Health One was again discussed, along with the consultant's update on the readiness survey conducted recently. Because Health One is an asset - merger corporation and LifeSpan is not, the board discussed what HCH /BMNH's options would be under such an agreement. If the merger occurs, and the City of Hutchinson retains ownership of HCH /BMNH, our facility would be a (� managed facility rather than one owned by LifeSpan and Health One. The time frame for the merger was discussed. The readiness study should be done within 60 -90 days. An estimation of six months was made for signature of a letter of intent. Another study is being done by Arthur Anderson & Co. to identify economic pitfalls to such a merger. Both groups agree that getting bigger for the sake getting bigger isn't attractive; they are looking at ways to save money. If savings aren't there, the merger won't go through. G. 2tqjr. 1. Employee Health Insurance Cost Increases Consideration to changes in the hospital's self- funded health insurance plan was given. Graves explained that the HCH fund in total is showing a $120,000 gain; however, the S0- deductible plan is under- funded by approximately $30,000. The 5100- deductible plan is over - funded by approximately $150,000. Mark Flaten, the City's risk consultant, stated that HCH needs to have { ,sjfficien� dollars-to take car of tiro back to -back catastrophic years, requiring a balance of approximately $250,000. Graves relayed his belief that HCH ought to pass on a small inflationary increase to employees at this time so that we can stay abreast of healthcare inflation rather than to look at a sizable increase in the future if we haven't sufficiently funded. • 4. Regular Board of Directors Meeting - 8/20/91 Page Five: (1.) A 10% increase in the plan was recommended by Flaten. Graves indicated that premium changes would be made and communicated to employees so that information reaches them first. He said that changes in the plan would be reported to the board at next month's meeting. Statistical Report and Financial Statements /Hospital Seivert presented the report, stating that admissions continue to be less than budget and slightly less than one year ago. Patient days continue to be ahead of one year ago due to a change in length of stay. Average--length of stay has. grown and occupancy was 43 %. 15�, Legal advise was recently received saying the organization doesn't have.to offer the same plan to both facilities. However, inconsistencies between both facilities would lead us away from our quality management philosophy rather than toward. Graves indicated that a plan would be thought out very carefully as to how we integrate the health insurance benefit for employees in both facilities. 2. AHA Annual Meeting Report Skeie presented a recap of the recent three -day AHA annual meeting. He gave a favorable review of the meeting, stating HCH /BMNH is already doing things that they are suggesting. He commented that there is no resource person from the state of MN, and suggestion was made that one reason for this is that we are so far ahead of others states in healthcare. He recommended attendance at a national convention to every trustee and thanked the hospital for making it possible for him to attend. C. Reguest for Change of Meeting Dates Carls requested a change in one of the next two meeting dates as he would otherwise be unable to attend due to conflicts with coaching assignments. Group consensus was to change the September meeting date to Monday, September 16, at 5:00 p.m. D. Koepcke Attendance at JCAHO Conference It was noted that Koepcke had recently returned from a JCAHO conference on standards for nursing homes. E. 02en House Invitation Invitations to the employee open house scheduled for September 4 were distributed to those present. Accounts Payable The listing of accounts payable and cash disbursements for the month of July was presented for approval. Following discussion: Motion was made by.Mills, seconded by Skeie, to approve for payment the attached listing of accounts -payable and cash disbursements in the amount of $1,282,345.95. All were in favor. Motion carried. Statistical Report and Financial Statements /Hospital Seivert presented the report, stating that admissions continue to be less than budget and slightly less than one year ago. Patient days continue to be ahead of one year ago due to a change in length of stay. Average--length of stay has. grown and occupancy was 43 %. 15�, Regular Board of Directors Meeting - 8/20/91 Page Six Total patient revenues were 1.8% more than budget and discounts and allowances were 6.9% over budget. Net operating revenue was .6 of one percent more than budget, and operating expenses were slightly ahead of budget, leaving HCH with an operating margin of $119,520, slightly less than one -half of budget. Additional operating revenues gave a net income for seven months of $285,765. This was 25.7% less than budget but 45.8% more than one year ago. Statistical ReRort and Financial Statements /Burns Manor Koepcke presented the Burns Manor statistical report for August. Census, admission, discharge and death figures were discussed. The income statement was presented, showing net income for July to be $51,970. Year -to -date net income is $34,833. Auxiliary Meeting Minutes The HCH Auxiliary meeting minutes were presented. No unusual comments were made. Adjournment Motion was made by Torgerson to adjourn the meeting. The meeting was then adjourned by Vice President Myers at 7:20 p.m. Respectfully submitted, Laurie Hulkonen Recording Secretary LH James F. Mills Secretary U N u • 0 HUTCHINSON'HOSPITAL Income Statement for Periods =aced August 31, 1991 and 1990 YTD ANALYSIS REVENUE & EXPENSE --------------- -- TOTAL REVENUE Discounts NET OPERATING REVENUE OPERATING EXPENSES: Salaries Benefits Professional Fees Medical Fees Utilities, Mtnce Contracts & Repairs Food, Drugs & Supplies Other Expenses Depreciation Interest Total Operating Expense OPERATING MARGIN TOTAL OTHER REVENUE (EXPENSE) NET INCOME (LOSS) YTD ACTUAL TO BUDGi YTD Aug 91 %Of YTD Aug 91 Actual Total 3udget --------------------------------- 10,790,919 100.00% 10,808,418 (2,130,285) - 19.74% (2,050,876) 8,660,635 80.26% 8,757,542 ----- -- ---- ------ ------ 4,305,728 39.90% 4,188,327 843,651 7.82% 929,775 386,532 3.58% 298,784 626,565 5.81% 643,216 304,580 2.82% 337,534 1,305,671 12.10% 1,247,809 370,753 3.44% 362,601 342,359 3.17% 347,581 109,283 1.01% 139,489 -- -- ---- --- - ------- ---- 8,595,122 79.65% 8,495,116 --- --- - ---- ---- -------- 65,512 0.61% 262,426 154,054 1.43% 193,640 -- - 219,566 2.03% 456,066 iT %Of Increase Percent Total (Decrease) Variance ----------------------------- 100.00% (17,498) -0.16% - 18.97% (79,409) 3.87% 81.03% (96,907) -1.11% --------------- ------ 38.75% 117,401 2.80% 8.60% (86,124) -9.26% 2.76% 87,748 29.37% 5.95% (16,651) -2.59% 3.12% (32,954) -9.76% 11.54% 57,862 4.64% 3.35% 8,152 2.25% 3.22% (5,222) -1.50% 1.29% (30,206) - 21.65% --------------- -- ---- 78.60% 100,007 1.18% --------------- --- - -- 2.43% (196,914) - 75.04% 1.79% (39,586) -20.44% --------------- ---- -- 4.22% (236,500) - 51.86% w YTD ACTUAL TO ACTUAL YTD Aug 91 %Of YTD Aug 90 %Of Increase Percent REVENUE & EXPENSE Actual Total Actual Total (Decrease) Variance ---- ---- --- -- ---- TOTAL REVENUE --------------------------------------------------------------- 10,790,919 100.00% 9,079,060 100.00% 1,711,859 18.86% Discounts (2,130,285) -19.74% ------ (1,444,811) - - - - -- -15.91% (685,474) --------------- 47.44% - -- - -- NET OPERATING REVENUE ---- -- - - ---- 8,660,635 80.26% 7,634,249 84.09% 1,026,386 13.44% OPERATING EXPENSES: ------------ ------------ --------------- - - - --- Salaries 4,305,728 39.90% 3,723,189 41.01% 582,539 15.65% Benefits 843,651 7.82% 899,828 9.91% (56,177) -6.24% Professional Fees 386,532 3.58% 290,821 3.20% 95,711 32.91% Medical Fees 626,565 5.81% 514,347 5.67% 112,218 21.82% Utilities, Mtnce Contracts & Repairs 304,580 2.82% 326,272 3.59% (21,692) -6.65% Food, Drugs & Supplies 1,305,671 12.10% 1,137,-244 12.53% 1 X168,427 14.81% Other Expenses 370,753 3.44% 325;184 1:58% 45,569 14.61% Depreciation 342,359 3.17% 296,757 3.27% 45,602 15.37% Interest 109,283 1.01% --- 69,681 --- -- - - -- 0.77% 39,602 --------------- 56.83% -- - - -- Total Operating Expense -- ---- -- - - -- 8,595,122 79.65% 7,583,323 83.53% 1,011,799 13.34% OPERATING MARGIN 65,512 0.61% 50,926 0.56% 14,586 28.64% TOTAL OTHER REVENUE (EXPENSE) 154,054 1.43% 179,026 ---- -------- 1.97% (24,972) --------------- -13.95% ------ NET INCOME (LOSS) ............ 219,566 2.03% 229,952 2.53% (10,386) -4.52% w HUTCHINSCN HOSPITAL Income Statement for Months Ended August 31, 1991 and 1990 MONTHLY ANALYSIS CURRENT MONTH - ACTUAL TO BUDGE Aug 91 %Of Aug 91 %Of Increase Percent REVENUE & EXPENSE Actual Total Budget Total (Decrease) Variance --- --------- ----- TOTAL REVENUE --------------------------------------------------------------- 1,265,279 100.00% 1,452,341 100.00% (187,062) - 12.88% Discounts (223,879) - 17.69% (268,099) - 18.46% 44,220 - 16.49% NET OPERATING REVENUE 1,041,400 82.31% 1,184,242 81.54% (142,842) -12.06% OPERATING EXPENSES: ---- -------- ------------ --------------- - - - - -- Salaries 546,532 43.19% 549,840 37.86% (3,308) -0.60% Benefits 119,627 9.45% 121,719 8.38% (2,092) -1.72% Professional Fees 67,411 5.33% 33,381 2.30% 34,030 101.94% Medical Fees 81,448 6.44% 79,424 5.47% 2,024 2.55% Utilities, Mtnce Contracts & Repairs 40,216 3.18% 45,691 3.15% (5,475) - 11.98% Food, Drugs & Supplies 133,319 10.54% 174,845 12.04% (41,526) - 23.75% Other Expenses 53,415 4.22% 45,775 . 3.15% 7,640 16.69% Depreciation 66,830 5.28% 54,879 3.78% 11,951 21.78% Interest 14,110 - -- 1.12% 31,683 ------ - - - - 2.18% --------------- (17,573) - 55.47% Total Operating Expense ------ - - - 1,122,908 ............ 88.75% -- 1,137,237 ---- -- --- --- 78.30% --------------- (14,329) - - - - -- -1.26% - - - - -- OPERATING MARGIN (81,508) -6.44% 47,005 3.24% (128,513) - 273.40% TOTAL OTHER REVENUE (EXPENSE) 14,809 1.17% 24,205 1.67% (9,396) -38.82% NET INCOME (LOSS) - - -- - (66,699) ---- -- ------ -5.27% 71,210 --------------- - --- -- 4.90% (137,909) - 193.67% CURRENT MONTH - ACTUAL TO ACTUAL Aug 91 %Of Aug 90 %Of Increase Percent REVENUE & EXPENSE Actual Total Actual Total (Decrease) Variance -- --------------- TOTAL REVENUE --------------------------------------------------------------- 1,265,279 100.00% 1,200,876 100.00% 64,403 5.36% Discounts (223,879) - 17.69% (187,082) - 15.58% (36,797) 19.67% NET OPERATING REVENUE ------ - - - - -- 1,041,400 82.31% ------ - - - - -- 1,013,794 ----------------- 84.42% 27,606 - - -- 2.72% OPERATING EXPENSES: ------ - --- -- --- --- ------ --------------- - --- -- Salaries 546,532 43.19% 488,776 40.70% 57,756 11.82% Benefits 119,627 9.45% 115,497 9.62% 4,130 3.58% Professional Fees 67,411 ,5.33% 34,489 2.87% 32,922 95.46% Medical Fees 81,448 6.44% 64,319 5.36% 17,129 26.63% Utilities, Mtnce Contracts & Repairs 40,216 3.18X. 42,651 3.55% (2,435) -5.71% - Food, Drugs & Supplies 133,319 10.54% 154,135 12.84% (20,816) - 13.51% Other Expenses 53,415 4.22% 37,790 3.15% . 15,625 41.35% Depreciation 66,830 5.28% 42,655 3.55% 24,175 56.68% Interest 14,110 1.12% 14,679 1.22% --------------------- (569) -3.88% Total Operating Expense ---- -------- 1,122,908 88.75% --- --------- 994,991 82.86% 127,917 12.86% OPERATING MARGIN ---- ------- (81 , 508) - 44 6.% -- -- ---- -- -- 18 803 -------------- 1 57% (100 311) - --- -- - 533.48% TOTAL OTHER REVENUE (EXPENSE) 14,809 1.17% 26,824 --- --- -- ---- 2.23% --------------------- (12,015) - 44.79% NET INCOME (LOSS) ------------ (66,699) -5.27% 45,627 3.80% (112,326) - 246.18% 4 HUTCHINSON COMMUNITY HOSPITAL /BURNS MANOR:NURSING HOME REGULAR BOARD OF DIRECTORS MEETING - October 15, 1991 New Conference Room - 5:30 p.m. Present: Dori Johnson, President; Rich Myers, Vice President; Jim Mills, Secretary; Elaine Alack, Trustee; Roger Gilmer, Trustee; Rev. Thor Skeie, Trustee; Marlin Torgerson, Trustee; Dr. Dean Nissen, Chief of Medical Staff Absent: Mike Carlo, Trustee (excused) Others Present: Philip G. Graves, CEO; Gordon Sprenger, LifeSpan CEO; Robert Koepcke, BMNH Administrator; Karen Malmsten, Director of Finance; Jan Conner, Medical Staff /Risk Management Coordinator; Pat Halverson, Director of Mental Health Services; Elaine Schermann, Director of Rehab /TQM; Jane Lien, Director of Nursing Services; Robyn Erickson, Director of Education /Marketing; Tim Benoit, KDUZ Radio; Laurie Hulkonen, Recording Secretary Prior to the meeting, the monthly construction report was presented by Peter Worthington. He reported that the remodeling of OR #2 has been completed and remodeling of OR #1 has begun. Nursing Administration offices are complete, and Phase I of the nurses' station remodeling is complete. Fire protection upgrades continue. The new basement on -call rooms and corridors will be turned over within the next two weeks, and the Small Conference room remodeling is complete. Punch is scheduled for the new Rehab area next week. Finishes in MHU outpatient offices will be completed in approximately three weeks. Demolition in the new same -day surgery area has been completed, and mechanical /electrical rough -in and wall layout has begun. Worthington informed the board that a $95,411 increase was made during the past month in the net scope of the work and a $86 increase in the non -scope changes funded out of the project buy -out savings. Changes including $60,100 for reroofing parts of the existing building and $25,000 for redecorating at additional existing areas. Bids had been received for reroofing, and Worthington asked the board for their acceptance of that bid. Question was asked about handicapped access issues that had surfaced within the past few months. State building officials had originally mandated compliance in the existing facility as well as new construction. Contact was made to discuss this order with State building officials, and now only a few changes on door knobs are being required in the existing building, but these changes have not yet been fully implemented. President Johnson then called the meeting to order. Minutes of Past Meetings The minutes of the September 16 regular board meeting were presented. Following discussion: Motion was made by Mills, seconded by Myers, to accept the minutes of the September 16 regular meeting as presented. All were in favor. Motion carried. Regular Board of Directors Meeting - 10/15/91 Page Two Medical Staff Meetina Minutes The minutes of the October Medical Staff meetings were presented by Dr. Nissen. Items discussed by the physicians included Utilization Review committee noting an increased number of delinquent records, caused by increased numbers of patients. Linda Eggersgluess presented to the medical staff meeting on patient review; the professional review organization's (PRO's) guidelines on history and physicals on procedures not requiring anesthesia were specifically explained. Standard dosage times of medication were discussed, and times will now be stated more clearly because "b.i.d. /t.i.d." was deemed not specific enough. Clarification in time was specifically needed on admission and discharge. Ophthalmologic medications in ER were discussed, and cases were reviewed. The ICU /CCU committee discussed QA (nothing needing changes). The first mobile cardiac catheter procedure took place during the month without complications. The September disaster drill was discussed, and staff learned of the need to open communication with businesses in town regarding what kinds of chemicals may be coming into the hospital in such a disaster. The group reformed the newborn visitors' guidelines, and Dr. Bill Petersen discussed DRG 209 and gave feedback to the physicians. Discussion on AIDS policy took place as the medical staff is attempting to draft such a policy. A statement was made by the medical staff of BCH as being opposed to mandatory testing because they prefer the use of universal precautions since the virus can lay dormant for up to six months before it is detected by is testing, and mandatory testing may give some professionals a false sense of security. Question was asked on delinquent records and their causes. Nissen replied that physician vacations and increased patient load are a few of the causes of delinquent records. No further questions were asked. Old Business A. Project Update The project update was given prior to the meeting. Worthington requested acceptance of the low bid by Laraway Roofing for reroofing parts of the existing building. Following discussion: Motion was made by Gilmer, seconded by Myers, to accept the Laraway Roofing bid in the amount of $37,610 for reroofing parts of the existing building. All were in favor. Motion carried. New Bu juess A. Third Quarter Obiective Status Report The third quarter objective status report was presented and discussed. Following discussion: Motion was made by Myers, seconded by Mills, to approve the report as presented. All were in favor. Motion carried. 0 Regular Board of Directors Meeting - 10 /1S /91 Page Three B. 1992 Operational Obiectives The first draft of the 1992 operational • objectives, originally derived from the board's Fall retreat, was distributed and discussed. Nissen requested that an additional objective of an employee exercise room be added to the list, citing requests he'd received from several employees. The board learned that these objectives will be reviewed by the department directors' group for additions or corrections needed before being brought back to the board at the next meeting. C. Third Ouarter 1991 Risk Management / Ouality Assurance Revorts and Plan Update Conner presented the third quarter Risk Management and Quality Assurance reports as well as updates to the Quality Assurance plan, in accordance with JCAHO requirements. She also reported that re- organization of the Safety Committee was accomplished and is working well. At their upcoming October meeting, the Safety Committee will discuss the September 16 disaster drill, when an explosion involving chemical contamination at HTI was simulated for area Emergency Services personnel. It was noted that this was the first disaster drill since moving to HCH's new E.R. area. The Committee will look at re- writing the disaster plan to include things learned during that drill. Conner gave a brief recap of the hospital's recycling program, including office paper, glass, corrugated cardboard, aluminum and tin cans. The program went into effect on October 2 and employee feedback has been positive. The Quality Assurance, Quality of Care Index was then discussed by the board. Comparative data was reviewed regarding goals and performance year -to -date. She noted a change in the Q.A. Plan document on Page 2, where "Director of Quality Management" was added. Another change on V She relayed that the risk management report has not changed since the last quarter, but there has been a change in the Risk Management Plan with use of the name "Customer Complaint Form ", rather than "Patient Complaint Form ", since some complaints come from customers other than patients. The number of complaints, number of events year -to -date tally, and 1990 -1991 month -by -month figures were compared. Conner noted that HCH's insurance company changed its method of reporting in August of 1990, and that YTD aggregate number of events are improved (less) than those of the previous year. The Plant and Safety Report was next given regarding disposal of contaminated waste for HCH and outside organizations. Question was asked if waste was increased, and Conner relayed the volume had gone down from the previous year. She added that HCH has changed the size' of the incinerator and doesn't burn as much as before. She also reported that re- organization of the Safety Committee was accomplished and is working well. At their upcoming October meeting, the Safety Committee will discuss the September 16 disaster drill, when an explosion involving chemical contamination at HTI was simulated for area Emergency Services personnel. It was noted that this was the first disaster drill since moving to HCH's new E.R. area. The Committee will look at re- writing the disaster plan to include things learned during that drill. Conner gave a brief recap of the hospital's recycling program, including office paper, glass, corrugated cardboard, aluminum and tin cans. The program went into effect on October 2 and employee feedback has been positive. The Quality Assurance, Quality of Care Index was then discussed by the board. Comparative data was reviewed regarding goals and performance year -to -date. She noted a change in the Q.A. Plan document on Page 2, where "Director of Quality Management" was added. Another change on V Regular Board of Directors Meeting - 10/15/91 C. Page Four (C.) Page 6 now reads that the "Q.A. staff" does -the screening for the Tissue and Transfusion Committee, quickly given the pathology for evaluation. The Q.A. organisation chart was also shown to reflect reporting at each committee meeting. This change in reporting level was made after the JCAHO survey last year. Following discussion: Motion was made by Skeie, seconded by Myers, to accept the quarterly risk management, plant and safety, and QA reports as presented. All were in favor. Motion carried. D. Physician Appointments to the Medical Staff The board then considered applications from several physicians which were presented for consideration. Following discussion: Motion was made by Skeie, seconded by Myers, to grant privileges as requested by the following physicians and recommended by the Executive Committee of the Medical Staff: Consulting Staff Radiology Drs. Anthony Cook and Bul Rang Anesthesioloav Drs. John Dean, Debra Hamilton, Paisarn Hungspreugs and Charles Rich Emergency Room Drs. David Barnes and Peter Doreen All were in favor. Motion carried. E. LifeSpan Board Report Gordon Sprenger, CEO of LifeSpan, spoke to the group about the recent LifeSpan board meeting in which issues facing LifeSpan with the pending merger with Health One were presented. F. NIMH Survey Graves ;reported that the September 20 survey by the National Institute of Mental Health surveyor was very successful. He relayed that the NIMH originally thought HCH's mental health unit was still connected with West Central Community Services Center. Their surveyor was impressed with the program components (inpatient, outpatient, day treatment, consultation and education, and emergency care) and told staff he had never seen a hospital unit as fully integrated as ours. He recommended pursuing a rating as a mental health center; however, HCH in studying reimbursement issues that may leave the hospital with leas, reimbursement if that stature in achieved. The board relayed their congratulations to the entire MHU staff. At Regular Board of Directors Muting - 10%15/91 Page Five G. Burns Manor Memorial Fund Report Yoepcke reported on the status of the Burns Manor Memorial Fund. Individual families and auxiliary primary sources of funds. We have received another $1277 in deposits. Expenses are used for item bringing more comfort to residents. Current balance of the fund is $53,425.35 as of meeting day. Account is in savings account, and cashier checks are distributed when needed. H. Other 1. Capital Expenditure Request A capital expenditure request for purchase of a replacement garden tractor /lawn mower. Two bids had been received for the type of equipment needed. Following discussion: Motion was made by Skeie, seconded by Mills, to approve purchase of a garden tractor /mower at a cost of $14,900 from UP Supply of Hutchinson. All were in favor. Motion carried. 3. HCH Christmas Party The board learned that the annual HCH Christmas party is planned for Friday, December 20, at the Crow River Country Club, with social hour beginning at 5:30 p.m. 4. BCH Foundation Fund - raiser Reminder was given that the annual HCH Foundation fund - raiser is scheduled for Saturday, November 16, at the Country Club. Tickets area available through Dori Johnson -or call Jodi Rjolhaug at HCH extension 3740. S. Prestige Auction and Ice Cream Social for SMNH Bedside Fund The group was also reminded of the rescheduled Prestige Auction and Ice Cream Social taking place on October 27, beginning at 1:30 p.m. f! 2. Conference Recap Myers presented a recap of a recent trustee conference he attended in Vail, Colorado. Topics discussed were the nine problems facing hospitals during the 90's and medical trends, including: C 1) Cost and availability of technology; 2) Cost of hospital care; 3) Improving the quality of medical care; 4) Relationships between physicians and hospitals; 5) Disruptive, destructive or impaired physician; 6) Financing and delivering care for the poor; 7) "Anti - dumping" law of 1989; 8) Rationing healthcare; and 9) Hospital tax exemptions. 3. HCH Christmas Party The board learned that the annual HCH Christmas party is planned for Friday, December 20, at the Crow River Country Club, with social hour beginning at 5:30 p.m. 4. BCH Foundation Fund - raiser Reminder was given that the annual HCH Foundation fund - raiser is scheduled for Saturday, November 16, at the Country Club. Tickets area available through Dori Johnson -or call Jodi Rjolhaug at HCH extension 3740. S. Prestige Auction and Ice Cream Social for SMNH Bedside Fund The group was also reminded of the rescheduled Prestige Auction and Ice Cream Social taking place on October 27, beginning at 1:30 p.m. f! Regular Board of Directors Meeting - 10/15/91 Page Six (H.) 6. Estes Park- Conference in Hawaii Erickson distributed brochures for a trustee continuing education conference in Hawaii, sponsored by Estes Park. Anyone interested in attending was asked to contact Laurie or La Mae in Administration to register. Accounts Payable The hospital and nursing home accounts payable listings for September, 1991, were presented. Following discussion: Motion was made by Myers, seconded by Mills, to approve for payment the attached listings of accounts payable and cash disbursements in the amount of $1,314,681.22 for the hospital and $61,832.48.for the nursing home. All were in favor. Motion carried. Statistical Reports /Commentary The statistical reports and commentary for September, 1991, were presented. Hospital admissions were up from the previous month. Average daily census increased, and average length of stay was the same. The percentage of occupancy was 41.6, ahead of last year. Newborns took a downturn comt.,,ired to the previous month. Surgery was down, which impacted the census. Outpatient visits were less during the month but ahead year -to -date. Average daily census increased 19% from last month, making staffing difficult and more costly as we cover an additional 27,000 square feet. Financial Reports Operating expenses for the month were $1,049,326. l Benefits were lower because of the hospital's health insurance program, which is working very well. : It was noted that professional fees were high because of TQM expenses, recruitment expenses. HCH experienced a $45,000 loss for the month. Year -to -date, revenues were $122,083,000, but the hospital has experienced 19 -20% discounts. Salaries were 3V above budget, and benefits were 94 below budget. Professional fees continued to be high. Operating expenses were $9,768,082. There was a bott = >m -line gain of $137,833, which was $335,000 below budget. Depreciation continued to be higher than anticipated because of early completion of the project. He noted that we have added Dassel coverage and hope to recoup some of the costs of that clinic through the addition of Paul and Laurie Francois. Graves stated that the budget committee will meet in November to help pull the information together, and Malmsten relayed that the Burns Manor Nursing Home general ledger had been converted to the Hospital's system. Further changes in financial statements for Bu.tns Manor will be forthco#n1 ;.- , Regular Board of Directors Meeting - 10/15/91 Page Seven Auxiliary Meetinc Minutes The minutes of the September meeting of the HCH Auxiliary were presented. No unusual comments were made. Adiournment. The meeting was adjourned at 8:40 p.m. by President Johnson. Respectfully submitted, Lau ie Hulkonen James F. Mills Recording Secretary Secretary t /. K 'k • REVENUE & EXPENSE ----------------- 57 TOTAL REVENUE 58 Discounts 59 60 61 62 63 64 65 66 67 68 NUTCNIN.SON HOSPITAL Income Statement for Months Ended October 31, 1991 and 1990 NONTNLY ANALYSIS CURRENT NORTH - ACTUAL TO BUDGET 1,089,377 70.79% Oct 91 %f Oct 91 %f Increase Percent Actual --------------------------------------------------------------- Total Budget Total (Decrease) Variance 1,538,952 100.00% 1,478,884 100.00% 60,068 4.06% (449,575) ----- - - - - - -- - 29.21% - (319,458) ----- - - - - -- - 21.60% ---- (130,117) --------- 40.73% -- - - - - -- NET OPERATING REVENUE 1,089,377 70.79% 1,159,426 78.40% (70,049) -6.04% OPERATING EXPENSES: ............ 1,145,966 ............ --------------------- 100,214 ..................... (156,803) - 10.192 Salaries 594,707 38.64% 551,462 37.29% 43,245 7.84% Benefits 52,910 3.44% 122,062 8.25% (69,152) - 56.65% Professional Fees 70,084 4.55% 33,576 2.27% 36,508 108.73% Medical Fees 79,631 5.17% 86,242 5.83% (6,611) -7.67% ,Utilities, Mtnce Contracts & Repairs 40,808 2.65% 45,691 3.09% (4,883) - 10.69% Food, Drugs 3 Supplies 225,236 14.64% 174,655 11.81% 50,581 28.96% Other Expenses 64,933 4.22% 43,785 2.96% 21,148 48.30% Depreciation 76,052 4.94% 56,977 3.85% 19,075 33.48% Interest 41 819 2 7" 31 5'b ............ • ------------ 70.792 2.13% 10,303 32.69% 1,246,180 80.98X 1,145,966 77.49% --------------------- 100,214 8.74% (156,803) - 10.192 13,460 0.91% (170,263)- 1264.96% 5,671 ............ 0.37% ------ 24,206 1.64% (18,535) - 76.57% (151,132) -9.82% - - - - -- 37,666 --------------------- 2.55% (188,798) - 501.24% szxmx: -xss szaxszszssss sxxzs :asax -- « - « ffi CURRENT MONTH - ACTUAL TO ACTUAL 112.18% Medical Fees Oct 91 %f Oct 90 %of Increase Percent Actual --------------------------------------------------------------- Total Actual Total (Decrease) Variance 1,538,952 100.00% 1,244,385 100.00% 294,567 23.67% (449,575) ............ - 29.21% ------ (223,977) - - - - -- - 18.00% ------------ (225,598) --- 100.72% - - - - -- 69 Total Operating Expense TO OPERATING MARGIN 71 TOTAL OTHER REVENUE (EXPENSE) 72 NET INCOME (LOSS) REVENUE & EXPENSE ----------------- 73 TOTAL REVENUE 74 Discounts 75 76 77 78 79 80 81 82 83 84 NET OPERATING REVENUE 1,089,377 70.792 1,020,408 82.00% 68,969 6.76% OPERATING EXPENSES: ------ - - - - -- ............ ------ 80.98% --------------- --------------------- 81.43% - - -- -- Salaries 594,707 38.64% 479,632 38.54% 115,075 23.99% Benefits 52,910 3.44% 115,736 9.30% (62,826) - 54.28% Professional Fees 70,084 4.55% 33,030 2.65% 37,054 112.18% Medical Fees 79,631 5.17% 73,881 5.94% 5,750 7.782 Utilities, Mtnce Contracts & Repairs 40,808 2.65% 41,162 3.31% (354) -0.86% Food, Drugs &,,$upplies 225,236 14:64% - 177;433 14.26% . 47;803 26.94% Other Expenses 64,933 4.22% 33,809 2.72% 31,124 92.06% Depreciation 76,052 4.94% 45,255 3.64% 30,797 68.05% Interest 41 819 2 72% 13 361 ------ - - - - -- • I 1.07% 28,458 212.99% 85 Total Operating Expense 1,246,180 ------ 80.98% - - - - -- 1,013,299 --------------------- 81.43% 232,881 22.98% 86 OPERATING MARGIN (156,803) - 10.19% - - - - - -- 7,109 --------------------- 0.57% (163,912)- 2305.70% 87 TOTAL OTHER REVENUE (EXPENSE) 5,671 0.37% 32,263 2.59% (26,592) - 82.42% 88 NET INCOME (LOSS) (151,132) ------------ -9.82% 39,372 --------------------- 3.16% (190,504) - 483.86% NUTCNINSON NOSPITAL Income Statement for Periods Ended October 31, 1991 and 1990 C YTD ANALYSIS REVENUE & EXPENSE 25 TOTAL REVENUE 26 Discounts 27 NET OPERATING REVENUE OPERATING EXPENSES: 28 Salaries 29 Benefits 30 Professional Fees 31 Medical Fees 32 Utilities, Mtnce Contracts & Repairs 33 Food, Drugs & Supplies 34 Other Expenses 35 Depreciation 36 Interest 37 Total Operating Expense 38 OPERATING MARGIN 39 TOTAL OTHER REVENUE (EXPENSE) 40 NET INCOME (LOSS) REVENUE & EXPENSE 41 TOTAL REVENUE 42 Discounts 43 NET OPERATING REVENUE OPERATING EXPENSES: 44 Salaries 45 Benefits 46 Professional Fees 47 Medical Fees 48 Utilities, Mtnce Contracts & Repairs !9 Food, Drugs & Supplies 50 Other Expenses 51 Depreciation 52 Interest 53 Total Operating Expense 54 OPERATING MARGIN 55 TOTAL OTHER REVENUE (EXPENSE) 56 NET INCOME (LOSS) YTD ACTUAL TO BUDS YTO Oct 91 Rof YTO Oct 91 Actual Total Budget -------------------------------- 13,622,553 100.00% 13,603,579 (2,823,216) - 20.72% (2,623,355) 10,799,337 79.28% 10,980,225 5,445,460 39.97% 5,252,203 1,000,654 7.35% 1,165,598 499,843 3.67% 367,532 805,446 5.91% 807,954 390,113 2.86% 428,916 1,689,421 12.40% 1,574,535 473,559 3.48% 451,873 489,344 3.59% 460,496 236,423 1.74% 202,529 ------ - - - - -- ------ - - - - -- 11,030,263 80.97% 10,711,636 ------ - - - - -- ------ - - - - -- (230,925) - 1.70% 268,589 201,627 1.48% 242,053 (29,298) -0.22% 510,642 sss= ssssssss a= - - as s= YTD ACTUAL TO ACTUi YTD Oct 91 %of YTD Oct 90 Actual Total Actual 13,622,553 100.00% 11,409,894 (2,823,216) 20.72% (1,869,653) 10,799,337 79.28% 9,540,241 5,445,460 39.97% 4,656,808 1,000,654 7.35% 1,033,831 499,843 3.67% 365,329 805,446 5.91% 666,846 390,113 2.86% 384,962 1,689 12. ' ,0% 1,445,945 473,559 3.48% 391,624 489,344 3.59% 384,963 236,423 1.74% 100,976 11,030,263 80.97% 9,451,284 (230,925) - 1.70% 88,957 201,627 1.48% 241,931 (29,298) -0.22% 330,888 :T %of increase Percent Total (Decrease) Variance 100.00% 18,974 0.14% - 19.28% (199,861) 7.62% 80.72% (180,887) -1.65% 38.61% 193,257 3.68% 8.57% (164,944) - 14.15% 2.70% 132,311 36.00% 5.94% (2,508) -0.31% 3.15% (38,803) -9.05% 11.57% 114,886 7.30% 3.32% 21,686 4.80% 3.39% 28,848 6.26% 1.49% 33,894 16.74% 78.74% 318,627 2.97% --------------- - - - - -- 1.97% (499,514) - 185.98% 1.78% (40,426) - 16.70% 3.75% (539,940) - 105.74% sass�a= xsasaa�ssxsx IL %of Increase Percent Total (Decrease) Variance 100.00% 2,212,659 19.39% - 16.39% (953,563) 51.00% 83.61% 1,259,096 13.20% 40.81% 788,652 16.94% 9.06% (33,177) -3.21% 3.20% 134,514 36.82% 5.64% 138,600 20.78% 3.37% 5,151 1.34% 12.85% '`221,476 15.24, 3.43% 81,935 20.92% 3.37% 104,381 27.11% 0.88% 135,447 134.14% 82.83% 1,578,979 16.71% 0.78% (319,882) - 359.59% 2.12% (40,304) - 16.66% 2.90% (360,186) - 108.85% 1992 GAMBLING AND BINGO LICENSES $100.00 • • ** Indicates Pending Payment as of 12/6/91 ** DARIEL POSUSTA AMERICAN LEGION AUXILIARY UNIT 96 956 HASSAN ST HUTCHINSON MN 55350 Bingo Licenses Elks Lodge V. F.W. SAM FLOM AMERICAN LEGION 646 FRANKLIN HUTCHINSON MN 55350 SHELDON NIES ELKS LODGE 1118 JEFFERSON ST HUTCHINSON MN 55350 RALPH JOHNSON HUTCHINSON BASEBALL ASSN 558 JUERGENS RD HUTCHINSON MN 55350 * *BETTY SCHLUETER MILITARY ORDER OF THE COOTIE AUXILIARY #65 145 - 4TH AVE SE HUTCHINSON MN 55350 DAVE NEUBARTH VFW POST 906 844 MERRILL ST HUTCHINSON MN 55350 CONNIE LAMBERT VFW AUXILIARY 21756 YORK RD HUTCHINSON MN 55350 DUANE PISCHKE MILITARY ORDER OF COOTIES 114 GARDEN RD HUTCHINSON MN 55350 ** LINDA KEEHR HUTCH HOCKEY ASSN 726 SOUTH .MAIN HUTCHINSON MN -55350 ROGER K OLSON HUTCHINSON 40 & 8 16212 CO RD 7 HUTCHINSON MN 55350 As of Monday, December 9, 1991, all paid licenses have been approved by the Building Official, Fire Marshal and Police Chief. Bonnie Baumetz License Secretary '�- 6.�-Lr, 1992 GAMBLING AND BINGO LICENSES $100.00 • • ** Indicates Pending Payment as of 12/6/91 ** DA L AMN 95 AUXILIARY UNIT 96 TCHINSON MN 55350 SAM FLOM AMERICAN LEGION 646 FRANKLIN HUTCHINSON MN 55350 SHELDON NIES ELKS LODGE 1118 JEFFERSON ST HUTCHINSON MN 55350 RALPH JOHNSON — s�',A - �-- - r rn — as,ov HUTCHINSON BASEBALL ASSN 558 JUERGENS RD HUTCHINSON MN 55350 ** B SCHLU (�%O �—� tl MILITAR OF THE COOTIE �IUXILIARY #65 14�54� H AVE SE H ON MN 55350 DAVE NEUBARTH VFW POST 906 844 MERRILL ST HUTCHINSON MN 55350 CONNIE LAMBERT VFW AUXILIARY 21756 YORK RD HUTCHINSON MN 55350 HUTCHINSON MN 55350 DUANE PISCHKE MILITARY ORDER OF COOTIES 114 GARDEN RD ** LINDA KEEHR HUTCH HOCKEY ASSN 726 SOUTH MAIN HUTCHINSON MN 55350 ROGER K OLSON HUTCHINSON 40 & 8 16212 CO RD 7 HUTCHINSON MN 55350 Bingo Licenses Elks Lodge V. F.W. As of Monday, December 9, 1991, all paid licenses have been approved by the Building Official, Fire Marshal and Police Chief. Bonnie Baumetz License Secretary '�/ -2$ 1992 CIGARETTE LICENSES $50.00 * *Indicates Pending Payment as of 12/6/91. to ** GUS KHWICE UNDERGROUND BAR & GRILL 101 1ST AVE SE HUTCHINSON MN 55350 K E AUS MGR K MART CORPORATION 1090 HWY 15 S HUTCHINSON MN 55350 ** MIRIAM RAHN 7 WEST INC HWY 7 W HUTCHINSON MN 55350 GLENN REAMER TOM THUMB FOOD MARKETS INC #196 110 EAST 17TH ST HASTINGS MN 55033 MICHAEL J COMMERFORD SOUTHTOWN MOBIL 903 HWY 15 S HUTCHINSON MN 55350 JEAN C DAVISON DAVISON NORTH SIDE GROCERY 578 PROSPECT HUTCHINSON MN 55350 LARRY KREB ELKS LODGE NO 2427 225 WASHINGTON E HUTCHINSON MN 55350 LANCE HEATON WEST SIDE GROCERY 502 HARRINGTON ST HUTCHINSON MN 55350 RC HORNICK QUIKMART 4TH AVE NW & N MAIN HUTCHINSON MN 55350 ** ERIC JOHNSON COUNTY MARKET 1105 PLAZA 15 HUTCHINSON MN 55350 0 **WALTER KELLY HUTCH CAFE 122 MAIN ST S HUTCHINSON MN 55350 MARTIN BARNES VFW POST 906 247 1ST AVE SE HUTCHINSON MN 55350 DAVID KRAMER COAST TO COAST 105 WASHINGTON AVE HUTCHINSON MN 55350 ** FH SCHMELING JUNCTION AMOCO 9 - 4TH AVE NE HUTCHINSON MN 55350 BRAD LARSON LITTLE CROW BOWLING LANES INC HWY 7 W HUTCHINSON MN 55350 CHARLES NELSON HUTCH HUN LIQUOR STORE 117 MAIN ST N HUTCHINSON MN 55350 MARK J PETERSON ERICKSON OIL PRODUCTS 1100 HWY 15 S HUTCHINSON MN 55350 "KELLY BARCLAY CROW RIVER COUNTRY CLUB BOX 9 HUTCHINSON MN 55350 WARREN EKSTROM AMERICAN LEGION POST 96 35 3RD AVE SE HUTCHINSON MN 55350 MARK PETERSON ERICKSON OIL PRODUCTS 11 4TH AVE NE HUTCHINSON MN 55350 GEORGE M THELEN GEORGE'S FOOD -N -FUEL 600 ADAMS S HUTCHINSON MN 55350 THOMAS WILLIAMSON MORE 4 140 1ST AVE SE HUTCHINSON MN 55350 W - - pl 1992 CIGARETTE LICENSES CONT. J M PODOLAN 3M TAPE PLANT HWY 22 S HUTCHINSON MN 55350 JOHN CRUCKSON SHOPKO 1065 PLAZA 15 S HUTCHINSON MN 55350 DON WETTER COBORN'S INC PO BOX 6146 1455 E HWY 23 ST CLOUD MN 56302 A HUR SA R THE 0 � �JJ HWY CHINSO MN 55350 ** SUPERAMERICA PO BOX 391 ASHLAND KY 41114 ATTN JOANN MILLER Q MIDWEST, INC ATTN JULIE 2365 COMMERCE BLVD MOUND MN 55364 POPCORN STAND PERMIT - MARK MCGRAW t • • APPLICATION FORSNOM. f2EM nV ....PERMIT To the .......CITY COUNCI L of the .......... CI ......................... ........._- _..............of... Hill (}IINSON .........._.__._ ........................... ...... _.. ......... _..i� tJb t eun;p �/ MC. LEOD ....... ...................... , State of Minnesota: -- , ( t The undersigned owner whose name and address ia:......4.. LULL .. hereby a fora psnnit to _. _PLOW ANQ REMOVE... SNOW WITH .........a... .............. .......................................... ......................._....._. upon that certain tract of land described as follows: Lot ........ ......... ...... ... .................... ; Blook . ...... _ ...... ................. _ _ ... plat or addition ...... _ ..... _......, ..._ ...................... ....... ...... : address ......................... which is of the following size and area; widtA.__. _ . feet; length ... .._.. feet; area WITHIN THE CITY LIMITS _ .......... 11 .................. ................. ............._..............,. ............. ..... ........ ... ..................... _ .. and hereby agrees that, in case such permit is granted, that all words which shall be done and all materials which shall be used shall comply with the plans and specifications therefor herewith submitted and with all the ordinan"s of said CITY OF HUTCHINSO. . . . . .N ................................................................................. ............................... applicable thereto. - 4pplioant further agrees to pay fees or assessments at the time and in the amounts speeiJled as follows: ..... _ ........ 1i9.. Q9................................................ . ............................ . .................. _._ ........... .... ....... __ ...... _.__ ......................................... ... ..... ........................... ` ' { ................ / ..... .. "I t t c '..1..... „. �ii ...................T�� ..... . J . ... Owner APPLICATION FOMs 0O REMOVA _ To the ....... CITY ... COUNCIL ......._........__ ....................._........ ...._..................•__•___. _.._.._ ...... ............................ _._... of... HUTCHINSON ....I............_..... ........... _.._ .............in the County of of the.......... C. ITY .......... .........................._.... _. ( #C..LEO.D ..... ........ _...... ...... _ ,State of Minnesota: n The undersigned owner whose name and address ia........1✓ ..........f ._s.y /cv-� ..... �GU”" AND ..... '.......(L?... 1...........!. LGL�iC� :l�...�.._....��:fa.X -�'. •..... reby app a psnnit to _ ._ ............... ....t.'' SNOW tC.�....V ....._L.S.0 /... .L 0 ........................ upon that certain tract of land described as follows Lot _ ... ... ........... ..... ................... ; Blook ....... .. ...... .... ..... ........_ ; plat or addition ............. ... .. .......... _ .................. .... ...... ............ ; address. ......... .............. ........................ _ ................ ............. ... ; ... which is of the following size and area; width........ .... jest; length ... _ ........ _.. area _ THE CITY LIMITS ; __ .........................._.... ............................... _..............._... .......................__...... and hereby agrees that, in case such permit is granted, that all work which shall be done and alt materials which shall be used shall comply with plans and specifications therefor herewith submitted and with all the ordinances of said.. ..... CITY OF HUTNON . .._.........CHI.N...S _ applicable thereto. dpplicant further agrees to pay feu or assessments at the time and in the amounts spsdjW as follows: .... ......... $ 1, 9.,. 9. 9 ..................................... . ................ _ ....................................... _ ...................... _.._ ..... ._.. .... ....... _...................................... .......... ...... .................... .............. .................... ._... ................................ ........................... ......... .. ... _. _... ..... �p,a� `��- �•sury d"i.�ll i1 A' (: iR'1 r' I D CII1'ppN;�HIgSbPI APPLICATION FOPS -s 2 REMOVAL pERMIT To the....... CITY COUNCIL ............................................ ............................... _ .................... ................................... of the....... ...G.ITX n the ....................... ..of.. HUTCHINSON .....i County Of .....................MC... LEW ......... ...... . .................................. State of Minnesota The undersigned owner whose name and address is...Cl.() ................. . ............ R t ........ ........ . ....... ` ✓ • ........................hereby applies for a permit to ........ FLOW AND REMOVE SNOW WITH .. ... .... ...................... I............ ' .... pko,.�.o ,..... ............... upon that certain tract of land described as follows: Lot ......... ................ ................. ....; Block....................... plat addition ................... ......................... . .... .. .......... .; address...... ............................... . which is of the following size and area; width ............... .. ............feet length ......... f e et • . area .......WITHIN THE CITY LIMITS ..................... ............................... . and hereby agrees that, in case such permit is granted, that all work which shall be done and all materials which shall be used shall comply with the Plana and specif£eations therefor herewith submitted and with all the ordinances of said......... CITY OF HUTCHINSON applicable thereto. ........................ ......... ...... I ............... ................................................ . ................ ........ . * further agrees to pay fees or asaeasmenta at the time and in the amount# apecified as follows: ............................................................................... .........................._.... .............................. ............................... ..................................... ............................... ............ _.... ...... ........... ................................... ............................... . ....... ............ Owner cr • ( JF, P A L3. I �V > • ( JF, 0 Notice Of Proposad Prop'ert Taxes The Hutchinson city council will soon hold a public budget hearing to vote on the amount of property taxes to collect to pay for services the city will provide in 1992. The property tax amounts below compare Hutchinson's 1991 property taxes with the property taxes the city council proposes to collect in 1992. 1991 Proposed 1992 Increase From Property Taxes Property Taxes 1991 To 1992 $1,697,740 $1,857,170 9.39% • Attend The Public Hearing All Hutchinson residents are invited to attend a public hearing of the city council to express their opinions on the budget and the proposed amount of property taxes on: Tuesday, December 10, 1991 8:00 P.M. City Hall 37 Washington Ave. West Hutchinson, MN 55350 If the discussion of the budget cannot be completed, a time and place for continuing the discussion will be announced at the hearing. You are also invited to send your written comments to: U-� Mayor Paul Ackland City of Hutchinson 37 Washington Ave. W. Hutchinson, NIN 55350 J L88 -J j�� c� r,', :,✓ cn cn lb /f X9 1 t� 1 >- -?y -17 7C2 / -,Z� 6 2,p� . l } ! t y � 4 _ � i - I F zo Lam-' •�N v+� c1 l 00 []I �A S--A S CITY OF HUTCHINSON TOTAL TAX LEVY 1991 & 1992 GENERAL FUND LEVY DEBT SERVEVIES BONDED INDEBTNESS General. Obligation FIRE HALL LIBRARY RECREATIOBLDG. S.A. BOND 1981 S.A. BOND 1982 S.A. BOND 1983 S.A. BOND 1984 S.A. BOND 1985 S.A. BOND 1986 S.A. BOND 1987 S.A. BOND 1988 S.A. BOND 1989 S.A. BOND 1990 *AL LEVY DEBT SERVICE GENERAL FUND TOTAL TAXES TAXES LGA $ AVAILABLE FOR GENERAL FUND is 1991 1992 --------------------------------------- $1,624,832 $1,789,470 96,100 1,789,470 73,100 1,032,149 ------ - - - - -- 110,100 2,821,619 90,900 61,100 58,900 267,300 222,900 90,000 190,000 50,000 10,000 120,000 120,000 75,000 100,000 115,000 123,100 63,000 50,000 102,100 75,000 125,000 125,000 100,000 100,000 56,800 840,100 949,900 2,732,232 2,962,270 1,107,400 1,172,800 1,624,832 - 1,789,470 --- - - - - -- --- - - - -- $2,732,232 $2,962,270. 1,624,832 1,789,470 1,191,982 ------ - - - - -- 1,032,149 ------ - - - - -- 2,816,814 2,821,619 5-A CITY OF HUTCHINSON GENERAL FUND DETAIL OF REVENUE BY SOURCE SOURCE TAXES GENERAL LEVY DELINQUENT TAXES PENALTIES & INTEREST TOTAL TAXES LICENSES INTOXICATING BEVERAGES NON - INTOXICATING BEVERAGES CIGARETTE DOG OTHER LICENSES TOTAL LICENSES PERMITS BUILDING PLUMBING VARIANCES & CONDITIONAL USE OTHER PERMITS TOTAL PERMITS FEES PLANNING FEES FRANCHISE FEES TOTAL FEES INTERGOVERNMENTAL REVENUE LOCAL GOVERNMENT AID HOMESTEAD CREDIT ENERGY GRANT SMALL CITIES DEV GRANT TRANSPORTATION GRANT TRANSIT GAS REBATE AIRPORT MAINTENANCE REIMBURSEMENT POLICE PENSION - AUTO TAX FIRE RELIEF - INSURANCE CONTRIBUTION MINN. STATE AID STREET MAINTENANCE BUILDING PERMIT REFUND STATE POLICE TRAINING FUND HUD -REHAB REPAYMENT SR CITIZEN CENTER GRANT AIRPORT AID AGR CREDIT 1991 1992 ADOPTED PROPOSED 1,624,832 1,789,470 15,000 15,000 192 1,640,024 1,804,470 15,500 16,700 2,300 2,300 325 1,640 120 500 600 1,505 18,845 22,645 72,000 92,000 4,000 8,000 500 800 1,000 1,000 77,500 101,800 800 600 15,000 20,000 15,800 20,600 1,048,661 1,032,179 0 7,600 0 37,766 40,129 72,300 60,900 1,400 2,500 6,500 7,500 50,000 55,000 32,000 32,000 14,500 14,500 6,000 0 4,600 6,500 0 0 100,000 0 0 J, U • CITY OF HUTCHINSON GENERAL FUND DETAIL OF REVENUE BY SOURCE 1991 1992 SOURCE ADOPTED PROPOSED INTERGOVERNMENTAL REVENUE - CONTINUED DISPARITY AID CELEBRATE 1990 GRANT POLICE STATE GRANT COUNTY SHARED AID POLICE MATCHING FUNDS MCLEOD COUNTY SHARED DISPATCH FUNDS 65,000 ISD 423 SCHOOL LIASION PROGRAM 12,000 TOTAL INTERGOVERMENTAL REVENUE 1,381,327 1,328,208 FINES & FORFEITS ----------------- - - - - -- COURT FINES 50,000 50,000 PARKING FINES 400 800 TOTAL FINES & FORFEITS 50,400 50,800 CHARGES FOR SERVICES ----------------- - - - - -- CEMETERY 30,000 34,000 46 DEPUTY REGISTRAR 90,000 90,000 RECREATION FEES 102,509 115,783 RECREATION BLDG - CONCESSION 6,900 7,000 RECREATION BLDG -RENT 26,000 27,000 POLICE DEPT REVENUE 3,500 22,500 PARK CONCESSION REVENUE- ROBERTS 8 2,000 PROJECT ADMINISTRATION FEES 28,000 28,000 ENGINEERING FEES 140,000 168,000 ASSESSMENT SEARCH FEES 4,000 4,000 ALARM FEES 3,500 19,340 CIVIC ARENA 81,865 74,925 ARENA YOUNTH ICE TIME FEE 3,000 CAMPGROUNDS 5,000 4,000 SENIOR CTR. ACTIVITIES 6,000 7,000 SENIOR CENTER INSTR. 2,500 2,500 SENIOR CENTER TRIP REV. 40,000 42,000 TRANSIT COLLECTIONS 22,140 24,300 LODGING TAX 16,000 16,000 OTHER 6,000 6,000 TOTAL CHARGES FOR SERVICES 622,414 697,348 COLLECTIONS FOR OTHER AGENCIES ------------------------------------- BU.ILDING PERMIT SURCHARGE 250 250 • MISCELLANEOUS - INTEREST EARNINGS 48,000 40,000 RENTS - LAND 8,700 8,300 RENTS - MISC 500 RENTS - BUILDINGS 800 1,000 RENTS - HANGARS 16,020 16,020 GAS SALES -r nnn ,q r) r) CITY OF HUTCHINSON GENERAL FUND DETAIL OF REVENUE BY SOURCE SOURCE 1991 1992 ADOPTED PROPOSED MISCELLANEOUS - CONTINUED SENIOR CTR. RENTS RENT EQUIP PARK FEES SHELTER /FIELD & ELM SURCHARGE FORESTRY SALES SALE OF PROPERTY REFUNDS & REIMBURSEMENTS WATER /SEWER REIMBURSEMENT FIRE DEPARTMENT REIMBURSEMENT CONTRIBUTIONS & DONATIONS OTHER REVENUES 5,000 5,000 1,200 1,200 4,000 4,000 431,000 1,275 500 500 4,000 4,000 7,500 7,500 23,000 13,000 900 900 1,500 1,500 1,000 1,000 TOTAL MISCELLANEOUS 151,620 134,195 TRANSFERS FROM OTHER FUNDS LIQUOR STORE UTILITIES COMMISSION FIRE DEPARTMENT - COUNTRY ACCOUNT TOTAL TRANSFER 110,000 120,000 300,000 375,000 21,000 22,000 431,000 517,000 GENERAL FUND TOTAL 4,389,180 4,677,316 1�1 1] • a • CITY OF HUTCHINSON GENERAL FUND SUMMARY OF EXPENDITURES BY DEPARTMENT 1992 1991 PROPOSED ADOPTED BUDGET ----------------------------------------------------------- MAYOR & COUNCIL $39,591 49,520 CITY ADMINISTRATOR 166,719 170,428 ELECTIONS 4,612 10,400 FINANCE 243,048 258,629 MOTOR VEHICLE 74,201 75,027 ASSESSING 21,500 22,532 CITY ATTORNEY 42,000 43,800 PLANNING & ZONING 2,100 7,450 LIBRARY 72,804 78,069 POLICE DEPARTMENT 945,621 1,096,460 FIRE DEPARTMENT 123,245 142,789 COMMUNITY SERVICE OFFICER 0 0 SCHOOL LIAISON OFFICER 31,161 34,686 EMERGENCY MANAGEMENT 10,250 1,750 BUILDING INSPECTOR 72,149 . 92,817 SAFETY COUNCIL 250 250 FIRE MARSHAL 50,234 51,335 ENGINEERING 268,764 256,713 STREETS & ALLEYS 413,398 431,035 • CITY OF HUTCHINSON GENERAL FUND SUMMARY OF EXPENDITURES BY DEPARTMENT 1992 1991 PROPOSED ----------------------------------------------------------- ADOPTED BUDGET MAINTENANCE ACCOUNTS 77,200 77,200 CEMETERY 55,019 63,412 CITY HALL 43,574 47,626 PARKS & RECREATION ADMIN 103,782 113,845 RECREATION DEPARTMENT 153,432 161,351 SENIOR CITIZEN CENTER 91,836 93,196 CIVIL' ARENA 128,163 126,967 PARK DEPARTMENT 404,869 463,829 RECREATION BUILDING 61,056 61,513 CELEBRATE 1990 0 AIRPORT 200,297 212,026 . TRANSIT 109,548 115,074 COMMUNITY DEVELOPMENT 32,236 33,580 ENERGY COUNCIL 7,600 50 S.C.D.P. COORDINATOR 39,865 41,129 DEBT SERVICE 54,187 43,235 UNALLOCATED 323,248 392,748 FUND TOTAL ----------------------- $4,467,559 4,870,471 0 CITY OF HUTCHINSON TAX INFORMATION COMPARISIONS ESTIMATED 60,000 TOTAL CITY MARKET TAX TAX TAX VALUE CAPACITY EFFORT EFFORT -------------------------------------------------------- 1991 249,553,900 5,034,937 122.41200% 35.29450% 1992 261,761,500 5,017,809 138.13700% 36.28000% HOMESTEAD HOME 60,000 70,000 100,000 TAX YEAR ---------------------------------------------------------------------------------------------------------------- 1991 1992 1991 1992 1991 1992 TAX CAPACITY 600 600 720 700 1,320 1,280 TOTAL TAXES 734 829 881 967 1,616 1,768 jCLLAR INCREASE 94 86 152 PERCENTAGE 12.85% 9.71% 9.43% CITY TAX ONLY 212 218 254 254 466 464 PERCENT INCREASE 2.79% -0.06% -0.32% 6 0 CITY OF HUTCHINSON RESOLUTION NO. 9614 RESOLUTION APPROVING 1992 TAX LEVY, COLLECTIBLE IN 1992 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MCLEOD COUNTY. MINNESOTA: THAT the following sums of money be levied for the current year, collectible in 1992, upon the taxable property in said City of Hutchinson for the following purposes: General Fund - General Revenue $1,711,401.00 Library 78,06.9.00 Debt Service G.O. Bonds - Special Assessment 949,900.00 1981 190,000.00 1982 10,000.00 1983 120,000.00 1984 100,000.00 1985 123,100.00 1986 50,000.00 1987 75,000.00 1988 125,000.00 1989 100,000.00 1990 56,800.00 General Obligation Fire Hall Bonds (refund of 1991) 73,100.00 Library Bonds (refund of 1991) 90,900.00• Recreation Center Bonds of 1984 58,900.00 $2,962,270.00 Provision has been made for payment of the City's share of Public Employee Retirement Association's contributions for the ensuing year. BE IT FURTHER RESOLVED: THAT there is a sufficient sum of monies in the Debt Service Funds of the City, together with the above Debt Service Fund tax levy, to pay principal and interest in 1992 on all outstanding bond issues, and the deferred annual tax levies previously certified to the County Auditor are hereby canceled, and replaced by the above debt service tax levy. The City Administrator is hereby instructed to transmit a certified copy of this Resolution to the County Auditor of McLeod County, Minnesota as required by law. Adopted by the City Council this 10th day of December 1991 Paul L. Ackland ATTESTED: Mayor Gary D. Plotz • City Administrator 15--A CITY OF HUTCHINSON RESOLUTION NO. 9615 RESOLUTION ADOPTING LIQUOR FUND, WATER /SEWER /REFUSE FUND AND CENTRAL GARAGE FUND BUDGETS FOR FISCAL YEAR 1992 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual budget of the City of Hutchinson for the fiscal year 1992, which has been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total of said budgets and the major division thereof being as follows: WATER /SEWER /REFUSE FUND Revenues Charges for Water /Sewer /Refuse $2,709,800.00 Interest Earnings 160,000.00 Refunds 3,000.00 Penalities 15,000.00 S.C.O.R.E 82,585.00 Miscellaneous 2,000.00 TOTAL $2,972,385.00 Exaenditures Refuse & Recylcing Service $ 774,816.00 Water Operations Personnel Services 132,850.00 Supplies, Repair, Materials 50,700.00 Other Services, Charges 144,800.00 Miscellaneous 188,400.00 Capital Outlay 52,700.00 Debt Service 168,300.00 Other 23.000.00 DEPARTMENT TOTAL $ 760,750.00 Sewer Operations Personnel Services $ 244,056.00 Supplies, Repair, Materials 75,500.00 Other Services, Charges 219,695,00 Miscellaneous 580,200.00 Capital Outlay 180,740.00 Debt Service 690,370.00 Other 24,000.00 DEPARTMENT TOTAL $2,014,561.00 TOTAL FUND EXPENDITURES $3,550,127.00 LIQUOR FUND Revenues Product Sales $1,348,500.00 Interest 10.500.00 Total $1,359,000.00 Expenditures Personnel Services $ 132,748.00 Supplies, Repair, Materials 3,350.00 Other Services and Charges 38,600.00 Miscellaneous 8,800.00 Capital'Outlay 1,000.00 Transfers 120,000.00 Other Disbursements 1,030,776.00 Other 500.00 Total $1,335,774.00 CENTRAL GARAGE FUND Revenues Charges for Labor /Parts /Vechicle Rent $224,011.00 Interest 16,000.00 Other 18.300.00 Total $258,311.00 is Expenditures ----- - - - - -- Personnel Services $ 45,531.00 Supplies, Repair, Materials 48,425.00 Other Service and.Charges 30,580.00 Miscellaneous 94,230.00 Capital Outlay 171,385.00 Other 2.000.00 Total $392,151.00 BE IT FURTHER RESOLVED: THAT the City Administrator be directed to cause the appropriate accoounting entries to be made in the books of the City. Adopted by the City Council this 10th day of December 1991 Paul L. Ackland ATTEST: Mayor Gary D. Plotz City Administrator • • CITY OF HUTCHINSON RESOLUTION NO. 9616 RESOLUTION ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 1992 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual General Fund budget of the City of Hutchinson for the fiscal year 1992, which has been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total of said budgets and the major division thereof being as follows: GENERAL FUND CURRENT REVENUE REVENUES AVAILABLE Taxes License Permits Fees Inter - Governmental Revenue Fines Charges for Services Collections for Other Agencies Miscellaneous Fund Balance Transfers from Other Funds TOTAL AVAILABLE APPROPRIATIONS $1,789,470.00 22,645.00 101,800.00 20,600.00 1,325,208.00 50,800.00 697,348.00 250.00 134,195.00 193,155.00 517,000.00 $4,870,471.00 n REQUIREMENT Personal Services Supplies Other Services & Charges Miscellaneous Capital Outlay Principal and Interest Other Expenses TOTAL APPROPRIATIONS Adopted by the City Council this ATTEST: . Gary D. Plotz City Administrator $3,007,105.00 276,615.00 1,217,429.00 39,564.00 121,175.00 43,235.00 165,348.00 $4,870,471.00 10th day of December 1991 Paul L. Ackland Mayor S-A I 0 PUBLICATION NO. 4327 PUBLISHED IN THE HUTCHINSON LEADER: THURSDAY, NOVEMBER 28, 1991 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN Notice is hereby given that a public hearing will be held on Tuesday, December 10, 1991 at the hour of 8:00 P.M, in the Council Chamber of City Hall for the purpose of: • reviewing the proposed increases in liquor fees. This hearing will be held by the City Council of the City of Hutchinson. At such hearing, all persons interested may be heard. City Administrator November 26, 1991 Dated • Little Crow Lanes Hutch Bowl Hwy 7 West �n2 ' �7,, Hutchinson, Mn. 55350 Gary Plotz City Administrator n City Hall Hutchinson, Mn. 55350 �� Subject: Set Up License Dear Mr Plotz FOR YOUR INFORMATION Since September of 1988, the set up license fee has been $25.00 a year. With the purposed raise in the license fee of $300.00, we feel this increase is too high. With the purposed raises of other license fees, the percentage of increase is out of line. We are the only ones to ever have a set tip license in Hutchinson. There is two reasons why we have a set up license. One, being the city would not allow drinks sold through a window from the bar next door. Two, our customers asked for a set up license. We do not sell liquor, we just sell pop for their drinks. It's not a big money maker for us, its just a convenience for.our customers Our bowlers purchase their liquor from the city owned store, we don't make a lot of money on the sale of pop, because not everyone brings in their own bottle. We also would like the council to conceder a change in the set up ordinance. Right now it reads that if we sell the bowling center a set up license is no longer available. We feel that as lon,d, as there is a bowling center in Hutchinson it should have the right to a set up license. Feel free to check with the Police Department, we halve not had any trouble with our customers since we began the set up license. Even with Dry Dock next door, we keep a close watchful eye on everyone. Sincerely yours, 1�1 vA, Gail Plaisance Brad Larson Proprietors, Hutch Bowl cc /hb �A December 4, 1991 • �J I 2 Dear Licensee: Since mailing you a copy of the proposed increases in various liquor fees, the City Council, on December 2, 1991, had a workshop whereby they reduced a few of the proposed increases as follows: Current On -sale Non° - Intoxicating Malt Liquor (3.2) $ 225 Off -sale Non - Intoxicating Malt Liquor (3.2) $ 100 Set up License $ 25 Investigation Fee $ 250 12/2/91 Revised Proposed Proposed $ 400 $ 350 $ 400 $ 200 $ 300 $ 50 $ 500 $ 250 The city will still have a public hearing on the proposed liquor rates as mailed on November 7, 1991, with 'adjustments as noted above. The Public Hearing will commence at 8:00 p.m., Tuesday, December 10, 1991 at the Hutchinson City Hall, 37 Washington Ave. W. Sincerely, Gary Plotz City Administrator GP /bb cc: Mayor and Council Steve Madson, Police Chief enc. PROPOSED LIQUOR FEES 0 RETAIL LICENSE FEES M.S. 340A.408 Subdivision 1 Non - Intoxicating Malt Liquor (On & Off Sale) $ 400.00 Subdivis A.) Intoxicating Liquor On -Sale 3000.00 B.) Club On -Sale under 200 members 300.00 201 -500 members 500.00 501 -1000 members 650.00 1001 -2000 members 800.00 2001 -4000 members 1000.00 4001 -6000 members 2000.00 over 6000 members 3000.00 C.) Wine 1500.00 RETAIL LICENSE FEES M.S. 340A.414 Sub.6 0 Bottle Club (set -up) 300.00 Cl DAVID B, ARNOLD GARY D. M STEVEN A. ANDERSON O. BARRY ANDERSON' STEVEN S. HOOE LAURA X.FRETLAND DAVID A.BRUEOOEMANN PAUL D. DOVE JOSEPH M.PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD O. MCOEE TIMOTHY W. FAFINSEI December 5, 1991 ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON,MINNESOTA 55350 -2563 (612) 587 - 7575 FAX (612) 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON Gary D. Plotz, City Administrator Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 Re: DNR /Snowmobile Trail Our File No. 3188 -90177 Dear Gary: Or COWISEL CEAIMIRS R. CARMICHAEL" WILLIAM W. CAMZRON 5661 CEDAR LAZE ROAD MINNEAPOLIS, MINNESOTA 53416 (612) 545 -9000 MN TOLL FREE 600- 343 -4545 FAX (612) 545 -1793 501SOUtB FOURTH STREET PRINCETON, MINNESOTA 55371 (612)369 -2214 FAX (612) 369-5506 `12g456� 9 J c P 199 Do CU I- I wanted to bring you up to date on the status of the snowmobile trail. As you may recall, council member Mlinar did raise this issue a couple of meetings ago and I have followed up on his request. The local snowmobile group has now qualified for grants in aid and I do not believe any significant assistance from the city will be required at the present time. I did provide appropriate identifying information insofar as the owners of the property involved are concerned to the DNR representative, and the way I left it with him was that he was to contact these individuals and to secure their consent to the trail arrangement. Due to the fact that the group has now qualified, these property owners will be the beneficiaries of immunity and financial provisions of Minnesota law. • 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Gary D. Plotz December 5, 1991 Page 2 I believe this matter is no longer the responsibility of the city or this office and I assume the DNR will be addressing the matter appropriately. The above is for your information. Best personal regards. Very truly yours, G.. Barry Anderson GBA /kt PROPOSAL FORM LETTING NO. 15 PROJECT NO. 90 -25 DEMOLITION OR MOVING OF STRUCTURES LOCATED IN DOWNTOWN SHOPKO DEVELOPMENT SITE - Phase 1 City Administrator City of Hutchinson 37 Washington Ave. West Hutchinson, MN 55350 Dear Sir: (I) (We), the undersigned, doing business as and hereinafter known as the Bidder, hereby propose and, if this proposal is accepted, agree to enter into an agreement with the City of Hutchinson on a form to be provided by and acceptable to the City of Hutchinson, Minnesota, to furnish all labor, machinery, equipment, and tools and other means of construction necessary for the complete construction of the work, all in strict accordance with the plans and specifications.entitled. 1) 105 MAIN STREET (MIRE'S MOBIL BAIT AND TACKLE) 1A DEMOLITION OF STRUCTURE Demolition, removal and filling of voids as per Specifications ---------- $ 1A 1B PURCHASE AND MOVING STRUCTURE Moving structure, including blocking up, loading and any other preparation required to move structure from existing site to a new site, and including demolition of foundation or basement walls and filling voids as per Specifications --------------------------- $ 1B LOWEST BID OF 1A AND 1B # 1 2) 21 - 1ST AVENUE N.E. (BILHA'S BEAUTY SALON) 2A DEMOLITION OF STRUCTURE Demolition, removal and filling of voids as per Specifications ---------- $ 2A 0 0 • PROPOSAL FORM - LETTING NO. 15 - PROJECT NO. 90 -25 DEMOLITION OR MOVING OF STRUCTURES LOCATED IN DOWNTOWN SHOPKO DEVELOPMENT SITE - Phase 1 PAGE 2 2B PURCHASE AND MOVING STRUCTURE LOWEST BID OF 4A AND SIB $ 4 Moving structure, including blocking up, loading and any other preparation required to move structure from existing site to a new site, and including demolition of foundation or basement walls and filling voids as per Specifications --------------------------- $ 2B LOWEST BID OF 2A AND 2B 2 3 31 _ 1ST AVENUE N.E. (TOWN AND COUNTRY /RANNOW CHIROPRACTIC 3A DEMOLITION OF STRUCTURE Demolition, removal and filling of voids as per Specifications ---------- $ 3A 3B PURCHASE AND MOVING STRUCTURE Moving structure, including blocking up, loading and any other preparation required to move structure from existing site to a new site, and including demolition of foundation or basement walls and filling voids as per Specifications --------------------------- $ 3B LOWEST BID OF 3A AND 3B i 3 N) 117 - . 1ST AVENUE N.E. (CARQOEST AUTO PARTS) 4A DEMOLITION OF STRUCTURE Demolition, removal and filling of voids as per Specifications ---------- $ 4A 4B PURCHASE AND MOVING STRUCTURE Moving structure, including blocking up, loading and any other preparation required to move structure from existing site to a new site, and including demolition of foundation or basement walls and filling voids as per Specifications --------------------------- $ 4B LOWEST BID OF 4A AND SIB $ 4 PROPOSAL FORM - LETTING NO. 15 - PROJECT NO. 90 -25 DEMOLITION OR MOVING OF STRUCTURES LOCATED IN DOWNTOWN SHOPKO DEVELOPMENT SITE - Phase 1 PAGE 3 5) 135 _ 1ST AVENUE N.B. (HOUSE) 5A DEMOLITION OF STRUCTURE Demolition, removal and filling of voids as per Specifications ---------- $ 5B PURCHASE AND MOVING STRUCTURE: 5A Moving structure, including blocking up, loading and any .other preparation required to move structure from existing site to a new site, and including demolition of foundation or basement walls and filling voids as per Specifications --------------------------- $ 5B LOWEST BID OF 5A AND 5B 6) 135A _ 1ST AVENUE N.B. (DUFFY'S KIIDTUWN AUTOMOTIVE BUILDIM) 6A DEMOLITION OF STRUCTURE Demolition, removal and filling of voids as per Specifications ---------- $ 6B PURCHASE AND MOVING STRUCTURE Moving structure, including blocking up, loading and any other preparation required to move structure from existing site to a new site, and including demolition of foundation or basement walls and filling voids as per Specifications --------------------------- 6A 6B # 5 LOWEST BID OF 6A AND 6B ; 6 7) 145 - 1ST AVE= N.S. (HOUSE) 7A DEMOLITION OF STRUCTURE Demolition, removal and filling of voids as per Specifications ---------- $ 7A i 0 PROPOSAL FORM - LETTING NO. 15 - PROJECT NO. 90 -25 DEMOLITION OR MOVING OF STRUCTURES LOCATED IN DOWNTOWN SHOPKO DEVELOPMENT SITE - Phase 1 PAGE 4 7B PURCHASE AND MOVING STRUCTURE Moving structure, including blocking up, loading and any other preparation required to move structure from existing site to a new site, and including demolition of foundation or basement walls and filling voids as per Specifications --------------------------- $ 7B LOWEST BID OF 7A AND 7B 8) 119 HASSAN STREET N.E. (HOUSE) 8A DEMOLITION OF STRUCTURE Demolition, removal and filling of voids as per Specifications ---------- $ 8A 8B PURCHASE AND MOVING STRUCTURE Moving structure, including blocking up, loading and any other preparation required to move structure from existing site to a new site, and including demolition of foundation or basement walls and filling voids as per Specifications --------------------------- $ 8B LOWEST BID OF 8A AND 8B 9) 127 HASSAN STREET N.E. (HOUSE) 9A DEMOLITION OF STRUCTURE Demolition, removal and filling of voids as per Specifications ---------- $ 9A 9B ` PURCHASE AND MOVING STRUCTURE Moving structure, including blocking up, loading and any other preparation required to move structure from existing site to a new site, and including demolition of foundation or basement walls and filling voids as per Specifications --------------------------- $ 9B $ 7 8 LOWEST BID OF 9A AND 9B $ 9 0 • PROPOSAL FORM - LETTING NO. 15 - PROJECT NO. 90 -25 DEMOLITION OR MOVING OF STRUCTURES LOCATED IN DOWNTOWN SHOPKO DEVELOPMENT SITE - Phase 1 PAGE 5 10) 145 HASSAN STREET N. E. (ELECTRIC MOTOR COMPANY) 10A DEMOLITION OF STRUCTURE Demolition, removal and filling of voids as per Specifications ---------- $ 10B PURCHASE AND MOVING STRUCTURE: Moving structure, including blocking up, loading and any other preparation required to move structure from existing site to a new site, and including demolition of foundation or basement walls and filling voids as per Specifications --------------------------- 1 O 10B LOWEST BID OF 10A AND 10B 1 $ 10 TOTAL BID LETTING 15 - PROJECT NO. 90-25 (LINES 1 - 10) $ The undersigned agrees, that, upon written acceptance of this bid, (I) (we) will, within ten (10) days of receipt of such notice, execute a formal Contract Agreement with the City of Hutchinson, and that (I) (we) will. provide the Bonds or guarantees, as required. In submitting this bid, it is understood, that the right is reserved by the City to reject any or all bids, and it is agreed that this bid may not be withdrawn for a period of thirty (30) days from.the opening thereof. Accompanying this proposal is a cashiers check, certified check or bidder's bond in the amount of Dollars,($ ), the same being at least ten percent (10 %) of the total amount of the proposal, made payable to the order of the City of Hutchinson, as a guarantee which it is agreed by the undersigned, will be forfeited in the event that the form of contract is not executed, if awarded to the undersigned. IF A CORPORATION, WHAT IS THE STATE OF INCORPORATION? IF A PARTNERSHIP, STATE FULL NAMES OF ALL CO- PARTNERS. 0 PROPOSAL FORM - LETTING NO. 15 - PROJECT NO. 90 -25 DEMOLITION OR MOVING OF STRUCTURES LOCATED IN DOWNTOWN SHOPKO DEVELOPMENT SITE - Phase 1 PAGE 6 OFFICIAL ADDRESS: FIRM NAME: BY: DATED: TITLE: BY: TITLE: ACKNOWLEDGEMENT OF RECEIPT OF CONTRACT ADDENDA OR ADDENDUM (IF ISSUED) Received Addendum No. I, dated , (initials) Received Addendum No. II, dated , (initials) Received Addendum No. III, dated , (initials) C O 11 T R A C T LETT11IG R0. 15 . PROJECT NO. 90-25 I. THIS AGREEMENT, made this 22nd day of January, 1991, between the City of Hutchinson, County of McLeod, State of Minnesota, which City of Hutchinson, is a Municipal Corporation and is hereafter referred to as the Municipality, and Diamond 5 Wrecking, Inc. of Hutchinson, Minnesota, hereinafter called the Contractor, witnesseth: II. The Contractor, for and in consideration of the payment or payments herein specified and by the Municipality to be made, hereby covenants and agrees to furnish all materials, all necessary, tools and equipment, and to do and perform all the work and labor necessary in the Demolition or Purchase and Moving of Structures Located in the Downtown Shop o Development Site-Phase r, all in strict conformity with the and specific"aTions prepare t ere ore, and filed in the Office of the City Engineer of the Municipality. Said plans and specifications are hereby referred to and made apart of this Contract as fully and to the same extent as if.set forth in detail. III. The Contractor agrees to ,commence said work,as herein_ provided for, at the earliest practicable date, and in any event within ten days of written notice to commence work, to prosecute the same diligently and without delay and to have the work entirely completed in -every respect to the satisfaction and approval of the Engineer, aforesaid, on or before June 1, 1991. In case of the failure on the part of the Contractor, for'any reason except with the written consent of the Council of the Municipality, to complete the A& work on or before the date aforesaid, the Municipality shall have the right to deduct from any money due or which may become due•toethe.Contraetor, the amount per day as noted in Section SC -12 of the,Supplementary Conditions for each and every day elapsing between the time stipulated for; the completion and the actual date of completion, in accordance with the -terms hereof or if no monies shall be due the Contractor. The Municipality shall have the right to recover said sum; said deduction to be made or said sum to be recovered not as a penalty, but as liquidated damages, the Contractor agrees to pay all costs of local superintendence of said work during such delay.. The Contractor agrees to notify the Council of the Municipality in writing, of any and all causes of delay of such work or any part thereof, within 24 hours after such cause of delay shall arise and in case of the failure of said Contractor to perform this Contract and complete said work at the time herinbefore specified, said Municipality may immediately, or at any time hereafter, proceed to complete said work at the cost and expense of said Contractor. Upon receipt of written notice from the Contractor of the existence of causes over which said Contractor has no control and which must delay the completion of the work, the Council may, at its discretion, extend.the date herinbefore specified for the completion of said work and,.in such case the.Contractor shall become liable for said liquidated damages for failure to,perform and for all costs of local superintendence of said work during any delay after the time is so extended. r 12) 587 -5151 TY OF HUTCHINSON SHINGTON AVENUE WEST INSON, MINN. 55350 Demolj .Yon of S�ructur�s Located .fin Downtown Shap►Ko Deve2opmen� - Phase 1 Pre Cons �ruc�j on Conference Monday, February 4, 1991 - 9 :00 a.m. NAME REPRESENTING PHONE ,\>,N zix G,-, aF H v- rr -w 587 -57151 �xT. 208 F i kF O�' .,covrYtcv� �f��/u -CSC _ 3 . 3 3�7 3 / • 0 yy e s� l 1 . . /r ^ �� L 2; �I�. [.ti. ivy 2 a. .:/ _• —•.i'( (. ti.. C.. 4�f�/ ff / ! CITY OF HUTCHINSON 37 WASHINGTON AVENUE WEST HUTCHINSON, MN 55350 ADDENDUM NO. 1' LETTING NO. 15 PROJECT NO. 90 -25 SPECIAL PROVISIONS DEMOLITION OR MOVING OF STRUCTURES LOCATED IN DOWNTOWN SHOPKO DEVELOPMENT SITE - Phase 1 I. GENERAL Performance B. The City reserves the right to retain and move the structure located at 31 First Avenue N.E. (Town a Country /Rannow Chiropractic) to city owned property neat to the Street Garage. The City will negotiate with the successful bidde following the bid opening The City, at its own discretion, may obtain proposals from other contractors to complete the work. Job Conditions • B. Conditions of Structures Add the following between the existing paragraphs: "The Owner's may remove accessory structures and remove or salvage items within their structures. Properties currently vacated are toMe" maintained as to their condition on December 21, 1990. The Hutchinson Fire Department may wish to utilize a structure for training purposes. Also," the FBI and Hutchinson Police... Please note that you MUST acknowledge receipt of the addendum on the Proposal Form. • Submittals A. Schedule Submit proposed methods and operations of demolition to the Director of Engineering for review prior to start of work. Include in schedule, coordination for shut -off, capping, and continuation of utility services as required. B. Contractor shall provide copies of all permits required to the Owner for all demolition and waste disposal activities prior to demolition. Job Conditions A. Occupancy Structures to be demolished will be vacated prior to start of work. Coordinate demolition with Director of Engineering. Please see site plan for dates when structures may be vacated. These dates are approximate only and may vary. B. Condition of Structures Owner /Developer assumes no responsibility for actual condition of structures to be demolished. Conditions existing at time of inspection for bidding purposes wr'll 5e marntaanea oy uwner in so rar as practrcan.ie However, variations within structure may occur by Owner's removal and salvage operations prior to start of demolition work. The FBI and the Hutchinson Police Department will be utilizing 135- 1st Avenue North and 119 Hassan Street in mid - February as training for the Emergency Response Team. Some damage to these structures may occur due to this use, i.e.: broken windows, door jams, and smoke and fire damage. No compensation to the Contractor for this damage shall be considered unless significant damage which impairs the ability of the Contractor to demolish the structures occurs. If the Contractor wishes to retain and move these structures, other structures on the site may be able to be substituted. C. Traffic Conduct demolition operations and removal of debris to ensure minimum interference with roads, streets, walks, and other adjacent occupied or used facilities. Do not close or obstruct streets, walks, or other occupied or used facilities without permission from authorities having jurisdiction. Provide alternate routes around closed or obstructed traffic ways if required by governing regulations or authorities. D. Protection Ensure safe passage of persons around area of demolition. Erect barriers, fences, guard rails, enclosures, chutes and shoring to protect personnel, structures, and utilities remaining intact. E. Utility Services It shall be the responsibility of the Contractor to complete the following prior to demolition or moving: 1. Contact Hutchinson Utilities, Star Cablevision and Hutchinson Telephone Company and have gas, electric, telephone and cable • DAVID B, ARNOLD GARY D. McDOWELL STEVEN A. ANDERSON G. BARRY ANDERSON' STEVEN S. HOGE LAURA K.PENTLAND DAVID A.BRUEOGEMANN PAUL D. DOVE JOSEPH M.PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS BICHARD G. MCGEE TIMOTHY W. FAFINSKI February 15, 1991 A RNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 (612) 587 - 7575 FAX (612) 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Leon Madson Diamond Five Wrecking, INc. Rural Route #2 Hutchinson, Mn. 55350 Re: Hutchinson Downtown Development Our File No. 3244 -89 -0031 Dear Mr. Madson: OF COUNSEL C RART.F S R. CARMICHAEL - " WI LLIA7M W. CAMERON 5881 CEDAR LANE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 5459000 'MN TOLL FREE 800-343-4545 FAX (612) 545 -1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612)389 -2214 FAX (612) 389 -5506 • This letter is a follow up to requests I have received from your insurance carrier and others on the subject of the insurance coverage required by the specifications for the demolition project. Upon review and consideration, it is my opinion that the limits of liability stated in the specifications are adequate. In fact, we will likely request increased limits for the cold storage building when that project is bid. I do not intend to recommend to the Council any change in the limits with respect to your contract or contracts to be let for general construction projects in 1991 in the City of Hutchinson. Additionally, I would like to have a copy of your policy of insurance ( nog, just the declarations page) so that I can determine that all of the elements required by the specifications are included. I also want to address the issue of salvage. As the specifications make clear, there is no requirement that any of the commercial buildings leave any particular part of the building following salvage. In an effort to assist you and to clarify matters with respect to each of the individual property owners, the Engineer and I have agreed that a letter may be sent to the individual property owners indicating that those parts of the building that contribute • to habitability should remain (typically, this would include doors, windows and the like). You should be aware, however, that not all owners may agree with that interpretation. If an agreement cannot 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION /� "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION � / i Mr. Leon Madson February 15, 1991 Page 2 be reached, the specification language will control The remaining portion of the building will simply be demolished and removed. Please do not hesitate to contact me if you have any questions. Thank you. Very t y your , ,D McDO L G. Barry Anderson GBA:lm CC Gary Plotz John Rodeberg Dennis Potter 0 r (d12) 587.5151 CITY OF HUTCH/NSON 07 37 WASHING TOMA VENUE WEST HUTCHINSON, MINN. 55350 February 20, 1991 Howard Haugen CarQuest Auto Parts 107 -1st Avenue P.E. Hutchinson, MN 55350 Re: Downtown Shopko Development Salvage Rights Dear Mr. Haugen; In an effort to clarify issues of salvage..rights, the City, requests that those parts of the building that contribute.to:.the habitability of the structure remain. Those parts would include,doors,.wiudows, wiring, plumbing and related fixtures. Any specialized equipment related to your business obviously can be salvaged prior to vacation of the property. • Our concern relates to the protection of the property:and.the physical and regulatory problems related to salvaging and /or moving,these facilities. If you have any questions or concerns, pleasecall Barry Anderson or myself. S ely yours, • U o Ro erg Di ector of Engi cc: G. Barry AndArson, City Attorney Gary D. Plo z, City Administrator • . DAVID B. ARNOLD GARY D. McDOWELL STEVEN A. ANDERSON G. BARRY ANDERSON* STEVEN S. HOOE LAURA K.FRETLAND DAVID A. BRUEGOEMANN PAUL D. DOVE JOSEPH M.PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD O. MCGEE TIMOTHY W. FAFINSKI March 12, 1991 Mr. Leon Madson Diamond 5 Wrecking, Route #2, Box 179 APINOLD & MCDOWELL ATTOENEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350-2563 (612) 587 -7575 FAX (612) 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON Inc. Hutchinson, Mn. 55350 Re: Demolition of Structures Located in downtown ShopKo Development Site Letting No. 15 /Project No. 90 -25 Our File NO. 3244 -89 -0031 Dear Leon: V OF COUNSEL C HARLE S R.CARMICHAEL"" WI LLIAM W. CAMERON 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 800- 343-4545 FAX ( 612) 545 -1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389-2214 FAX (612) 389-5506 • It is my understanding that you were able to secure all of the necessary permits and the City is prepared to, or in fact has, issued a notice to proceed. In the course of my discussions with the City Engineer, however, I was concerned to hear an indication from him that you felt there were some unresolved issues with respect to demolition. Those issues should be addressed now not at some later date. I have reviewed the contract and specifications carefully; no where in that contract or specifications does it make any reference that I have been able to find that would entitle you specifically to remove or otherwise salvage portions of the buildings on the site. its you may recall, with respect to the residential properties, a deadline was created for all property owners to remove whatever salvage they intended to retain, but with respect to the commercial buildings, no such commitment was made. Accordingly, under the agreements that the City has reached with the various property owners, those property owners are entitled to retain as much salvage from the buildings as they wish. For example, I believe I previously provided you with a list of items that the owners of the Carquest building intend to retain and I am also advising you that the owner of the metal office building has . told me today that he intends to salvage extensive portions of the building, including but not limited to heating and air conditioning units, electrical service and similar items. "CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION ` / Mr. Leon Madson March 12, 1991 Page 2 This contract was let with the understanding that the buildings or whatever remained was to demolished. If you disagree and intend to contest that issue, the time to resolve that determination is now, not at some later date. I wanted to bring one additional matter on the subject of salvage to your attention. We have been contacted by the owner of the metal building with respect to that building. He apparently has some potential buyer for the building who would be interested in disassembling it and reassembling it elsewhere. Under the contract that he has with the City, while this is an extreme definition of salvage, he would probably be entitled to do so. He has not indicated to us that it is his intention to go ahead with this proposal, but rather is raising the issue now with the thought that perhaps it might be possible to save the City some money with respect to that building. This entire discussion is relatively vague at the present time, but • the City would be interested in pursuing this point further with him and you should contact John Rodeberg at your convenience. In summary, it is our understanding under the contract that, other than the residential buildings, there are no salvage rights awarded to the demolition contractor, Diamond 5 Wrecking, Inc. If you disagree with this analysis, you will need to immediately contact the City. Thank you. Best personal regards. Very truly yours, ARNOLD & Mc EL G. Barry An erson GBA:lm CC Gary Plotz John Rodeberg Paul Ackland • 0 CITY OF HUTCHINSON, MINNESOTA SUPPLEMENT TO CONTRACT NO.LETTIN( SUPPLEMENTAL AGREEMENT NO. 1 SHEET 1 - OFT (CONTRACTOR: (FEDERAL PROJECT (STATE PROJECT ICITY PROJECT I DIAMOND 5 WRECKING, INC. I I I 90 -25 ADDRESS: ILOCATION: I RR 2, BOX 179, HUTCHINSON, MN 55350 I DOWNTOWN SHOPKO DEVELOPMENT SITE - PHASE 1 I (THIS CONTRACT IS AMENDED AS FOLLOWS: I Add the demolition of the small building just west of Wilma's Beauty Salon I I (15 - 1st Avenue N.E.) to the contract. All work to be in accordance with I the contract specifications. i I - I ORIGINAL CONTRACT: $36,800.00 I I TOTAL $37,600.00 • i I � I i I I j I 1 I [Original Contract Amount I i I I [ $36,800.00 (Dated: s 7S 19-v �Ai 1 Original Contract Date I D t 'r o f ineeri 'i j 1 -22 -1991 IDated: % 5� 19 -Z1 -�-� I I Con ractor I I IDated: 19,1 I Myor I I IDated: r , 19 - V I [ I City Adm strato I i i I (612) 587 -5151 I T Y OF HUTCHINSON VASHING TON AVENUE WEST :H/NSON, MINN. 55350 August 1, 1991 Mr. Leon Madsen - President Diamond 5 Wrecking, Inc. RR 2 - Box 179 Trunk Highway 7 West Hutchinson, Minnesota 55350 RE: Demolition in Downtown Shopko Development Site Letting No. 15 /Project No. 90 -25 Dear Mr. Madsen: w j� 16 Attached please find 3 copies each of Supplemental Agreement No. 4 and Estimate No. 4 (Final). The final payment amount of $8,675.73 shall be released after execution by the City Council on August 13, • 1991 and after receipt of the following documentation, as required by the contract specifications; - Certificate of Withholding State Income Tax - Bonding Company consent to final payment - Signed Supplemental Agreement and Payment forms As noted in previous conversations with City Attorney G. Barry Anderson and myself, and in previous correspondence (attached) there is found to be absolutely no justification for any additional compensation related to salvage of materials in any of the commercial structures, most notably Mike's Mobil and CarQuest. Although we requested that the owners leave the property in a habitable condition, the owners were not required by law or other agreements to do so, and we stated in our contract with you that the condition of these buildings prior to demolition could not be guaranteed. Specifically, the contract states the following: JOB CONDITIONS: Occupancy : - Dates on the site plan for vacation are approximate only. Condition of Structures: "Owner /Developer assumes no responsibility for actual condition of structures to be demolished. Conditions existing at time of inspection for bidding purposes will be maintained by Owner in so far as practical. However, variations within structure may occur by Owner's removal and salvage operations prior to start of demolition work." 4 �Ic Diamond 5 Wrecking Final Payment Letter August 1, 1991 - Page 2 ADDENDUM NO. 1: Condition of Structures: The Owner's may remove accessory structures and remove or salvage items within their structures. Properties currently vacated are to be maintained as to their condition on December 21, 1990. • • The Contract, therefore, clearly indicates that no further compensation is due for these properties: - Condition of the structures was not guaranteed. - None of the properties you are requesting additional compensation for were vacated prior to December 21. 1991. - Neither the Owner or the City were required to leave the structures in a habitible condition. Although the City made the request to the Owners, there was no requirement to do so. It was clearly noted that the Owner had salvage rights within their buildings. As noted in the Contract (General Specifications; Section 14.16.2), the making and acceptance of the final payment will constitute a waiver of all claims by CONTRACTOR against OWNER other than those previously made in writing and still unsettled. We have no written request from you for the compensation, and have verbally informed you that this request would be denied based on the 'criteria previously noted in the Contract. If you intend on pursuing this matter, a written request must be on file prior to the prior to final payment. Overall, we have enjoyed working with you and look forward to working with you in the future. Sine e , µ JoU P� Radeb rg, P.E. Director of ngineering cc: Gary Plotz - City Administrator' G. Barry Anderson - City Attorney <, RESOLUTION NO. 9617 CITY OF HUTCHINSON 0 RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Corrosion Inhibitor 56,675 Water Treatment Water Yes Nalco Chemical (750 Gallons) Various Chemicals 2,298 Park rurf Supply Co. *Budget in 1992,will be receive in 1992 and paid with 1992 dollars. L J The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Date Approved: December 10, 1991 Resolution submitted for Council action 40 Motion made by: Seconded by: by: 7-9 6 • RESOLUTION NO. 9618 TRANSFERRING $55,000 FROM LIQUOR STORE TO GENERAL FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $55,000.00 is hereby transferred by the Liquor Store to the General Fund. Adopted by the City Council this 10th day of December, 1991. Paul L. Ackland Mayor 0 ATTEST: Gary D. Plotz City Administrator Ll 0 December 10, 1991 lu[ :10k • TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL FINANCE DIRECTOR SUBJECT: YOUTH CENTER TRANSFER Attached is a resolution transferring $15,500 from the General Fund to our Youth Center Fund. The transfer represents a larger dollar transfer then originally projected in September. Our projection used numbers for revenues which were too aggressive as compared to actual revenues. Our expenditures are very close to the projections. There would appear to be enough money in our contingency account to allow for this transfer. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 Hutchinson, Minnesota 55350 —� - Printed on recycled paper - RESOLUTION NO. 9619 CITY OF HUTCHINSON RESOLUTION TRANSFERRING $15,500 FROM THE GENERAL FUND TO THE YOUTH CENTER SPECIAL REVENUE FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT a transfer of $15,500 is hereby authorized to be transferred form the General Fund to the Youth Center Special Revenue Fund. Adopted by the City Council this 10th day of December 1991. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator 0 7 --71- 1 ] 0-144 40 401AP 1. Section 6.04 of the Hutchinson City Code allows the Hutchinson City Council to determine the fees to be charged for issuing licenses and permits and the fees to be charged for conducting investigations; 2. The Hutchinson City Council and the City Administration have reviewed the fees presently in place and have determined that an adjustment is in order; 3. This adjustment is made pursuant to City Ordinance and the Implied Police Powers of the City of Hutchinson; NOW THEREFORE, BE IT RESOLVED BY THE HUTCHINSON CITY COUNCIL that the fees and charges outlined on Exhibit " A " incorporated as 40 if fully set out herein, shall commence effective Thursday, January 2, 1992 and continue thereafter until such time as the City of Hutchinson shall adopt a new or revised schedule effecting the charges described herein. Dated: December 10, 1991 CITY OF. HUTCHINSON By: Paul L. Ackland, Mayor 9 Attest: Gary D. Plotz City Administrator rl-fF • CITY OF HUTCHINSON RESOLUTION NO. 9623 TRANSFERRING $715,000 FROM THE 1980 TAX INCREMENT DEBT SERVICE FUND TO 1990 TAX INCREMENT CONSTRUCTION SERVICE FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $715,000 is hereby transferred from the 1980 Tax Increment Debt Service Fund to the 1990 Tax Increment Construction Fund for continued acquisition and demolition as described in 1990 Tax Increment program as previously adopted. Adopted by the City Council this 10th day of December 1991 Paul L. Ackland Mayor 0 ATTEST: Gary D. Plotz City Administrator • �— l . IV- THIS AGREEMENT is made and entered into this day of , 1991 by and between Word of Life Outreach Center, Inc. (Word of Life) and the City of Hutchinson, a Minnesota municipal corporation (Hutchinson). RECITALS: 1. Word of Life is the owner of certain real property located within the city limits of the City of Hutchinson and in McLeod County, State of Minnesota, legally described as follows: Lot One, Block Three, Paden First Addition, excepting therefrom the following described tract: beginning at the Northeast Corner of said Lot One, then Southerly, along the East line of said Lot One, a distance of 173.15 feet, thence Westerly, parallel with the North line of said Lot One, a distance of 320.00 • feet, thence Northerly, parallel with the said East line, to a point on said North line, thence Easterly, along said North line, to the point of beginning, containing, more or less, 8.777 acres; 2. The City of Hutchinson has installed municipal improvements and has performed other services for the benefit of the real property in Paden First Addition, the expense for which has been assessed against property in Paden First Addition; 3. There remains unpaid the amount of $72,595.15 for assessments certified to the tax rolls of McLeod County; 4. Word of Life purchased the above- described property at a public auction and alleges that said purchase was undertaken based on certain representations by Hutchinson relative to the payment of assessments, which representations are expressly denied 1 by Hutchinson; 5. The parties hereto desire to set out an agreement resolving the dispute between the parties and further desire to reduce said agreement to writing; NOW THEREFORE IT IS AGREED BY AND BETWEEN THE PARTIES: 1. Word of Life shall pay the sum of $7,000.00 contemporaneously with the execution of this Agreement, and receipt of which funds is hereby acknowledged by Hutchinson; 2. Word of Life shall pay the remaining balance of $65,585.15 according to the terms of this agreement. Interest on the delinquent assessments shall accrue at the rate of 7.5 percent per annum from the date hereof. Assessments not delinquent as of the date of this agreement shall bear interest at the assessed rate. Payments shall be due in the amounts indicated and pursuant . to the schedule set forth on attached Exhibit " A " incorporated as if fully set out herein; 3. The principal balance and remaining accrued interest, if any, will be due on October 15, 1998 unless earlier paid; 4. Hutchinson shall certify to the County Auditor as required by law assessments due and owing under this agreement on an annual basis or shall certify the assessments due and payable as otherwise required by the auditor of McLeod County; 5. Nothing in this Agreement shall be construed to limit, affect, or alter Word of Life's obligations to pay current assessments now levied against the above - described property, which assessments should be paid according to their terms, or to limit, E • 4 affect or alter Hutchinson's rights to enforce and collect the 0 assessment according to law; 6. The above - referenced sum and accrued interest, if any, shall be become immediately due and payable in full to the City of Hutchinson upon the sale, transfer, assignment or pledging of any interests in the above - described property. The City, at its sole option, may collect the full amount by either certification and assessment or by an action in District Court. WORD OF LIFE OUTREACH CENTER, INC. Dated: , 1991. By: Its • CITY OF HUTCHINSON Dated: , 1991. By: Its Attest: City Administrator STATE OF MINNESOTA) ) SS. COUNTY OF MCLEOD ) On this day of , 1991, personally appeared the 3 1► of Word of Life Outreach Center, Inc. and who acknowledged that he executed same'on behalf of Word of Life Outreach Center, Inc. Notary Public STATE OF MINNESOTA) ) SS. COUNTY OF McLEOD ) On this day of , 1991, personally appeared Paul L. Ackland, Mayor of the City of Hutchinson and Gary D. Plotz, City Administrator, who executed the same on. behalf of the municipal corporation. Notary Public THIS INSTRUMENT WAS DRAFTED BY: G. Barry Anderson ARNOLD & McDOWELL 101 Park Place Hutchinson, Mn. 55350 Telephone (612) 587 -7575 Attorney I.D. No. 196X 4 lb C MEMO DATE: November 26, 1991 TO: Mayor & City Council FROM: James G. Marka, Building Official RE: Prairie House Incorporated Entrance Directional Sign • Prior to approval of Prairie House's sign request, I suggest Mr. Ewald contact Mr. Mike Lownsbury with Minnesota Department of Transportation for setback and size approval. Also a sign permit from the City of Hutchinson is required. Mr. Mike Lownsbury Minnesota Dept. of Transportation 2505 Transportation Road Willmar, MN 56201 1- 612- 231 -5491 JGM /mns • City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 Hutchinson, Minnesota 55350 - Printed on recycled raper - 9 -fl INCORPORATED November 21, 1991 0 Hutchinson City Council City Hall Hutchinson MN 55350 Dear Sirs: 65 HASSAN ST. SO. - UBRARY SQUARE EAST BOX 578 HUTCHINSON. MINNESOTA 55350 OFFICE PHONE: 612- 5874720 Please consider this as a request for permission to put an entrance sign along the boulevard in front of Prairie House Family Restaurant on Highway 15 in Hutchinson. It is a simple directional "entrance" sign less than 5 feet tall, to help direct our customers to the correct turn off from the highway. Thank you. Very truly yours, PRAIRIE HOUSE, INC. Bill Ewald EW:sb r' 1V5T C, t - 1 ' C"ec.G N•Tt • 1 '14'a Wwposty; Y C7 r 65 HASSAN ST. SO. - LIBRAR YSQUARE EAST HOUSE BOX 578 HUTCHINSON. MINNESOTA 55350 OFFICE PHONE: 612 - 587 4 INCORPORATED O.5\ X23456,> DF.0 199? _ c1: Q � N � C\. `ECL • E'T W J lZ OZ �alo �Z- !^/UU A VI) s /s '' 3 wide x pmw #,; e ti jg. L- 'NTRA/lX S� ti X • • 9 -74 MEMORANDUM • TO: Mayor and Council FROM: Steve Madson, Chief of Polic DATE: December 4, 1991 RE: Intersection Franklin and Washington This memorandum will serve as a request to eliminate certain parking areas in the vicinity of the intersection of Franklin Street and Washington Avenue for the purpose of improving visibility at said location. The current problem with this particular intersection is that motorists who are attempting to enter onto Washington Avenue from Franklin Street have an extreme problem in seeing either east or west on Washington Avenue. At this time vehicular parking is allowed along the south side of Washington Avenue west of Franklin Street which impedes the visibility of northbound motorists attempting to enter onto Washington Avenue. Additionally, vehicular parking areas along the north side of Washington Avenue east and west of Franklin Street impedes southbound traffic as they attempt to enter on to Washington Avenue. The motorist attempting to enter on to Washington Avenue from Franklin Street have an impeded sight distance caused by the current vehicular parking in the aforementioned location. This sight impediment forces the automobiles on Franklin Street to enter into the intersection in order to develop the proper sight picture to determine if there is any oncoming traffic approaching on Washington Avenue. When this is done the potential for traffic accidents increases because of the vehicles entering off from Franklin Street must enter the intersection when they do not know if the intersection will be clear or not. I have discussed this problem with City Engineer John Rodeberg and we both concur that it would be in the city's best interest to prohibit parking for 40 feet from the east right of way of Franklin Street east along both the north and south sides of Washington Avenue. Please note that there currently is a 40 foot parking prohibition along the south side of Franklin Street. The affect upon the north side of Franklin Street would %be, the deletion of approximately two parking spaces in front of city hall. Additionally, the recommendation would extend to 50 feet west of Franklin Street along both the north and south side of Washington Avenue. This would delete approximately one and one -half parking areas west of Franklin Street. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. /lkg 91 -01 -0009 9,6 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICE Resolution No. 9620 WHEREAS, it has come to the attention of the City Engineer and the Police Chief that the intersection of Washington Avenue and Franklin Street is becoming increasingly more difficult to negotiate due to reduced sight distance; AND WHEREAS, the sight distance for motorists attempting to enter onto Washington Avenue from Franklin Street has been reduced due to vehicular parking; AND WHEREAS, the City Engineer and the Police Chief have studied the current problem and agree that a temporary resolution; AND WHEREAS, pursuant to Section 7.04, Subdivision 1, the Hutchinson City Council has authority to establish certain locations as points where traffic control devices shall be erected; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: is 1. That the Hutchinson City Council hereby establishes the • following location as a point where a traffic control device known and "No Parking" shall be erected along the south side of Washington Avenue approximately 50 feet west of the intersection of Franklin Street. 2. That the Hutchinson City Council hereby establishes the following location as a point where a traffic control device known as "No Parking" shall be erected along the north side of Washington Avenue approximately 50 feet west of the inter�F.ection of Franklin Street. 3. That the Hutchinson City Council hereby establishes the following location as a point where a traffic control device known as "No Parking" shall be erected along the north side of Washington Avenue to a point approximately 40 feet east of the intersection of Franklin Street. Adopted by the City Council this 10th day of December, 1991. Mayor City Administrator • "'A tc on a g p Connecting Point Computer Centers November 26, 1991 Gary Plotz, City Council Member City of Hutchinson 37 Washington Ave W Hutchinson MN 55350 Dear Gary, We are respectfully requesting action on the following items: 23 24 2 5 26 2 vrss, �W FJ k z � w uo 1.) 2 Hour parking signs on the north side of 3rd Avenue along HCI's property line. (From Stearnswood's warehouse to the intersection at 3rd Avenue and Hwy 7 & Hwy 22.) 2.) Immediate action to remove the remains of 406 3rd Ave NW - the residence of Clarence Starks which was destroyed by fire several months ago. Should you need further explanation or assistance in either of these matters please feel free to contact me at 587 -2940. 1 would appreciate a response as to when these items will be taken care of. Sincerely, Cr s ry Cornell JC /jb • Hutchinson Computer Industries, Inc. 555 Third Avenue NW • Hutchinson, MN 55350 • 612 1587 -2940 • Fax 612 1587 -2302 MEMORANDUM TO: Mayor and Council FROM: Steven Madson, Chief of Polic DATE: December 4, 1991 RE: Car Impounding Contract On December 3, 1991, the City of Hutchinson received bid proposals for services commonly known as "car impounding ". At 2 :00 p.m. on December 3, 1991, the bid proposals were opened which indicated bids were received from Modern Mazda and Plowman's. The bid proposals were submitted as pursuant to City of Hutchinson car impoundment specifications with the following bid quotations submitted by each company. Towing Tvae Type I tow from 7:00 a.m. to 6 :00 p.m. • Type I tow from 6 :00 p.m. to 7:00 a.m. or after 1 :00 p.m. on Saturdays, Sundays and holidays. Type II tow from 7 :00 a.m. to 6 :00 p.m. Type II tow from 6:00 p.m. to 7 :00 a.m. Type III tow from 7 :00 a.m. to 6 :00 p.m. Type III tow from 6:00 p.m. to 7:00 a.m. Use of dolly Type I tow from Police Department vehicles and vehicles impounded for evidence purposes Square footage of fenced storage area Modern Mazda Bid Quotation $10.00 $20.00 $20.00 $25.00 $20.00 $25.00 $20.0 0 Plowman's Bid Quotation $22.00 $32.00 $38.00 $48.00 $75.00 $90.00 $15.00 $25.00 (evidence) No Charge Police Veh $25.00 13,000 7,000 As a result of the bid proposals received I would recommend that Modern Mazda be awarded the car impounding contract for the period of January 1, 1992 to December 31, 1993, based upon the prices quoted by Modern Mazda and also as a result of Plowman's not meeting the required square footage of fenced storage area pursuant to the car impoundment specifications. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. • llkg 91 -01 -0010 q --)• 76 north High Drive Hutchinson, MN 55350 November 25, 1991 Mr. Rick Rjonaas McLeod County Highway Engineer McLeod County Courthouse 830 East 11th Street Glencoe, MN 55336 Re:- North High Drive - County toad 76 Dear Mr. Rjonaas: We have been advised by the Hutchinson City Engineer to contact you regarding the above- captioned road. Apparently, the County is responsible for the plowing, general upkeep, etc. of this road. We live on this street 0 1 in the City of Hutchinson. After the last snowstorm (over Halloween weekend), and I have to admit this was highly unusual to have snow this early in the season, the plowing of our street was poorly done. However, I cannot entirely fault the County. They did try to do their best. We have a neighbor who insists on parking his vehicles and his tenants vehicles on the street, especially when a storm is forecasted. We are especially angered by this practice because he is parking right before our driveway. When the snowplow finally did come through and plow the street, he had to swing out to miss the cars and of course did not plow up to our driveway, thus making more work for our family. We ended up shoveling this portion of the street to get it cleaned up. Frankly, we are sick and tired of this inconsideration of our neighbor and want this parking stopped. He is able to put these cars in his driveway but because he lacks common sense and respect for his neighborhood, he just carelessly leaves his junky cars strewn about on the street and we end up having to do extra work. We are a working family and we just don't have the time to do the extra shoveling this requires, especially when the county plows can do the job when and where they are able. We have tried talking to our neighbor about this problem, but because he enjoys being a "jackass" he told us it's our problem and we'll have to deal with it. Well, Mr. Rjonaas, this is our way of dealing with it and we are thus requesting a parking restriction sign of some sort for the winter • months. We have seen these signs on different streets in town,. especially Adams Street - Highway 22 along 3M. 9 -E Mr. Rick Rjonaas November 25, 1991 Page Two It is not only for our benefit that North High Drive is properly plowed, but many motorists and pedestrians will benefit. Our street is usedly extensively for Burns Manor employees, plus medical emergency vehicles and HTI traffic. Our children will be able to walk to the bus stops without having to walk in the middle of the street because the snow is not plowed to the curbside. All in all, a street that is cleared thoroughly will be a safer street for all Who use it. Thank you for listening to my request - perhaps something will be able to be done for us. Very truly yours, Gene and Grace Chrast /gec • • • • • • COUNTY OF McLEOD HIGHWAY DEPARTMENT November 27, 1991 Mr. Jon Rodeberg City Engineer City of Hutchinson 37 Washington Ave. West Hutchinson, MN 55350 Dear Jon: Would you please review and see if you would help us by installing "no night parking during winter months" signs on North High Drive like Jefferson Street. We have received complaints from Burns Manor and the enclosed. Since we are requesting the signs, I assume we would pay for them; however wouldn't the City need to authorize and enforce them? Sine ely, & LrIB. 1� K alas P. E. McLeod County Engineer st P.O. BOX 236 GLENCOE, MINNESOTA 55336 (612) 864 -3156 FAX (612) 864 -3410 AN EQUAL OPPORTUNITY EMPLOYER/AFFIRMATIVE ACTION �' • RESOLUTION ESTABLISHING CERTAIN TRAFFIC CONTROL DEVICE LOCATIONS Resolution No. 9621 WHEREAS, the Director of Engineering and the Chief of Police, and the County Engineer, have recommended additional traffic control device locations to improve public safety, and; WHEREAS, the Hutchinson City Council has the authority to establish certain locations as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City Council hereby establishes North High Drive . between Trunk Highway 15 (Hain Street North) and Maple Street as points where a traffic control sign noting 'No Parking, 2 a.m. to 6 a.m., November 1 to Hay 1' shall be erected. Adopted by the Hutchinson City Council this 10th day of December, 1991 Mayor City Administrator i � December 6, 1991 MEMO TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: TAX FORFEIT PROPERTY ASSESSMENTS The county has auctioned delinquent property earlier this year. At the time of the auction the city indicated the assessments were to be due and collectible after the sale. We have billed the two properties sold for those assessments. As of this time no payments have been made. Rather than wait for a year and after discussion with Barry's office it would be better to certify for collection the dollars in full. We would also add one year of interest at the rate of this year's bonds to the principal. We would ask City Council approval to certify to taxes the following properties and assessment with 6.18% interest for one year added. Legal Description Amount E. 82.5" Lot 2 Block 1 Paden 1st Addition Part lot 1 Block 3 Paden 1st Addition • $22,801.80 $29,449.34 City Hall Parks & Recreation . Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Streei South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 Printed on recucled paper - 9-F, ARNOLD & McDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHI\SO`, MIN - ESOTA 55350 (612) 587 -7575 FAX (612) 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON December 5, 1991 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Relocation Issues - Mike's Mobil Bait & Tackle and Hunter's Haven Our File No. 3244 -89031 Dear Gary: OF COUNSEL CHARLES R. CARXICHAEL" WILLIAM W. CAMERON 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 800-343 -4545 FAX (6t2) 545 -1793 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (612) 389-2214 FAX (612) 389-5506 456 78,9 , 00 a%-k;L.tia1 Yom' 1 C17 N 5 �� 2 �C ZG tiZ� This is just a short note advising you that I did have the opportunity to visit with Roger Gilmer, counsel for Mike Commerford, regarding relocation benefits. I pointed out to both Roger and Mike that Mike had waived all of his relocation benefits and the City was under no obligation to pay any additional relocation benefits. On the other hand, he apparently did have two separate businesses and it is appropriate to treat this relocation as two separate businesses. I advised him to provide the Council with all of the information relative to the amount of the cost of relocating Hunter's Haven and the Council would consider the matter at the first meeting in December. I am enclosing for your information a copy of Roger's letter of November 20, 1991 which should probably be included with the Council packet. Please do not hesitate to contact me should you have any questions. Thank you ` Be� personal regards. Very/l.)7ulyly G, y /Anderson Gz nclosure 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION — CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION DAVID B.ARNOLD GARY D. McDOWELL . STEVEN A. ANDERSON O. BARRY ANDERSON' STEVEN S. HOOE LAURA K. FRETLAND DAVID A. BRCEOOEMA \'N PAUL D. DOVE JOSEPH M. PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD O. MCOEE TIMOTHY W. FAFINSKI ARNOLD & McDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHI\SO`, MIN - ESOTA 55350 (612) 587 -7575 FAX (612) 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON December 5, 1991 Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 Re: Relocation Issues - Mike's Mobil Bait & Tackle and Hunter's Haven Our File No. 3244 -89031 Dear Gary: OF COUNSEL CHARLES R. CARXICHAEL" WILLIAM W. CAMERON 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 800-343 -4545 FAX (6t2) 545 -1793 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (612) 389-2214 FAX (612) 389-5506 456 78,9 , 00 a%-k;L.tia1 Yom' 1 C17 N 5 �� 2 �C ZG tiZ� This is just a short note advising you that I did have the opportunity to visit with Roger Gilmer, counsel for Mike Commerford, regarding relocation benefits. I pointed out to both Roger and Mike that Mike had waived all of his relocation benefits and the City was under no obligation to pay any additional relocation benefits. On the other hand, he apparently did have two separate businesses and it is appropriate to treat this relocation as two separate businesses. I advised him to provide the Council with all of the information relative to the amount of the cost of relocating Hunter's Haven and the Council would consider the matter at the first meeting in December. I am enclosing for your information a copy of Roger's letter of November 20, 1991 which should probably be included with the Council packet. Please do not hesitate to contact me should you have any questions. Thank you ` Be� personal regards. Very/l.)7ulyly G, y /Anderson Gz nclosure 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION — CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION GILMER LAW OFFICE 95 Second Avenue S.E. P.O. Box 338 ROGER L. GILMER Hutchinson, Minnesota 55350 Attorney At Law November 20, 1991 Mr. G. Barry Anderson Attorney at Law 101 Park Place Hutchinson, MN 55350 Area Code 612 Telephone 587 -3757 Re: Relocation issues and Additional Compensation Issues - Mike's Mobile Bait & Tackle Dear Barry: Since your letter of August 23rd, Mike has spent a great deal of time with the SBA people and he has been rejected on both the direct and indirect loan with the SBA. In looking at Mike's current situation it is not likely that he is going to be in business this coming spring. Mike attributes his current financial situation to the relocation. Firstly, Mike has had to hire one full time and two part time people to his former staff even though he has consolidated Mobile North with the new location. I understand that no one wants to deal with the Hunter's Haven issue because it was on the other side of the street of the relocation project. But practically speaking Mike had no choice but to move that operation to his current south location. Secondly, for the most part each business that Was relocated moved into a facility that was complete and ready for occupancy or retail. Mike on the other hand, was first or second to be relocated as the city wanted to pull the tanks at his site. He was forced to do business out of a trailer in addition to coping with the disruptive construction at the site. Thirdly, having two locations for distribution of gas was a distinct advantage to Mike. For example, Mike was down 751000 gallons from March to July, 1991 in one verses two operations and down 108,000 gallons from November 1990 to February 1991 in one verses two operations. Mr. G. Barry Anderson November 20, 1991 Page 2 Fourthly, just getting people reacclimated to one location verses two locations contributed to short fall in gasoline and inside sales. Fifthly, Mike grossly under estimated his actual moving expenses such as labor for stocking and reordering, pricing and organizing. At our two meetings, Paul indicated that you and I and Mike and perhaps his bookkeeper should sit down to see if we could package this problem so that it woul& fit within the relocation guidelines for reimbursement. As I indicated, Mike is in deep financial trouble and any help the city can give him under these unusual circumstances would be helpful. Cordially, GILMER LAW OFFICE Id Roger L., Gilmer RLG:cz Y • AFFIDAVIT IN SUPPORT OF ADDITIONAL RELOCATION EXPENSES STATE OF MINNESOTA ) ) ss: COUNTY OF MCLEOD ) Michael Commerford being duly sworn under oath deposes and says: 1. That he is the owner and operator of Hunter's Haven located at 47 Main Street North, Mobile and Mike's Bait & Tackle. 2. That Hunter's Haven and my general office was approximately 66 feet south of my gas and bait business which was in the Shopko site. 3. That as a result of the relocation of my gas and bait business I was forced to relocate Hunter's Haven and my office to my present location, Highway 15 South. 4. That attached hereto as Exhibit A are the relocation expenses for Hunter's Haven and my office. These figures are legitimate and I have substantiation in the form of business records. S. In addition to the expenses indicated on Exhibit A, Hunter's Haven had little if any sales for three to four weeks during the move, shelving and reorganization. The purpose of this affidavit is to support my request for additional relocation expenses. Dated: De-6. 3 , 1991. Michael Commerford 40 Subscribed and sworn to before me this -'day of December, 1991. lc��CCC� Notary Public - - ... - - -_ ..:��J �.L' - GZ -zLi y9 9 _ Jam" L.�! �. C' r`S ,/Y �:�2 =✓ L /L B. /�_ �__/�� d • Qt 1 f Jf s17 e - Jt f"/ J� �--L.L � j Co.t1 L.A-f S �V r- N o `/ �_ Y !_ , 1 , oZ GJe. YES . ij co �e� �,✓�� _� 50. ov 4 r � eke.►w �zv _ NHS.. v.. _�o. CC?.�_I LLt i_ r - /C_t_d e S _ fox: L,r AI 1 6- - - -- _ Yx s- AJ .0 7a o Z �Gz -y i/ie S 1 �' t l k. -L- C % 00 c.1. LAC a 6 Q s L4S e 25. UP A) Mas �'� .B. � _ate... �3 Y✓�e a� �' We e- lCs.. a.� _ 5 '00. o e/ - ,31p h' X �• GCS ' _�Z B', GC, O� < -G1 e e)�- en., s ,310 .` 1, X 6. -A F; /e A /1. e c c►!s L z �,S trpee mCLKL 5&_�.. �. y /?: F or 5r-a` l.e 41 r To J, Boa. do z J_ r.cl 70 S F 550.00 o_ c...ost o V950, 00 9 � � � � - _�-e.� . ,bald•' __ ___. _ : /�. Esc • �� -�__ au� / _ . _ __ - -- ---- -- - - ..._....__ to :.�?i�ol c� . /.- � - ,� X �.rQ.- _ _ - -- -- - - -- -- - .;-y_ 00 - - -- 6 TO: Mayor & City Council FROM: Mark C. Schnobrich DATE: December 3, 1991 RE: Highway 7 East, Firstate Federal Tree Planting The Department of Transportation has a cooperative community tree planting program where by tree costs are partially reimbursed for highway right -of -way plantings. The planting specifications must meet D.O.T. standards, and communities must agree to plant and also maintain the trees once they are planted. Our present tree planting program already encompasses planting and maintenance of trees now on Highway 7 East. 0 I recommend the council sign the agreement thereby allowing us the possibility of partial reimbursement for costs of the trees klm cc: Gary Plotz Dolf Moon Cih/ Hall Parks & Recreation 37 Washington Avenue West 900 Harrington Street (612) 557 -5151 (612) 587 -2975 H utchinson, Minnesota 55350 - I - ill ti lI I t Ul n i i /i lc t! prgrer - Police Delrartinent 10 Franklin Strect Soitth (612) 587 -22.12 9 -t� r State of Minnesota DEPARTMENT OF TRANSPORTATION LIMITED USE PERMIT In accordance with Minnesota Statute 161.434, a limited use permit is granted to the City of Hutchinson to use a portion of Trunk Highway No. 7 right of way in Hutchinson between 5th Avenue North and Garden Road for landscape plantings. All planting work covered by this permit shall conform to the landscape plan submitted by the City of Hutchinson on April 12, 1991, and marked Exhibit "A" Control Section No. 4302 (T.H. 7 -119) sheets 25 through 27. This permit is granted in accordance with the following. SPECIAL PROVISIONS 1. This permit is granted for the purpose of landscape planting and maintenance. 2. The City shall bear sole responsibility for the cost of all planting operations for this program. 3. All future maintenance and associated maintenance costs for the landscape plantings shall also be the sole responsibility of the City. 4. The tree locations shown on Exhibit "A" are approximate and the exact locations will be staked in the field by the Forester, City of Hutchinson. 5. The State's Area Maintenance Engineer, or his representative, will inspect all planting locations and all work performed shall be completed to his satisfaction. 6. No future alteration of the landscape plantings, other than routine maintenance, shall be done without prior written consent of both the State and the City. 7. It is further understood that all persons working on such planting operations are employees of the City or of third persons and are in no way employed by the State provided, however, that this clause shall not apply to persons employed directly by the Department of Transportation as inspectors. All contracts and agreements made by the City with third parties for the performance of any work to be done under this permit shall be subject to the terms of this permit. 8. The City of Hutchinson will preserve and protect all utilities located on the land covered by this permit at no expense to the Minnesota Department of Transportation. • 9. No commercial activities shall be allowed on the site. 10. No advertising devices in any form or size shall be constructed, placed or permitted to be constructed or placed upon the site. 9 -H- 11. This permit shall be subject to cancellation and termination (for any cause or reason) by the Minnesota Department of Transportation, at any time, by giving the City of Hutchinson written notice at least 90 days prior to the date when such termination shall become effective. 12. No permanent buildings or structures of any kind shall be allowed on the site, pursuant to M.S.S. 161.434. 13. The permittee will hold harmless and indemnify the Department of Transportation, its Commissioner of Transportation and employees from liability and claims for damages because of bodily injury, death, property damage, sickness, disease or loss and expense arising from permittee's operations within highway right of way. 14. Any use permitted by this permit shall remain subordinate to the right of the Minnesota Department of Transportation to use the property for highway and transportation purposes. This permit does not grant any interest whatsoever in land, nor does it establish a permanent park, recreation area or wildlife or waterfowl refuge facility that would become subject to Section 4(f) of the Federal Aid Highway Act of 1968. 15. Before this permit becomes binding and effective, it shall be approved by resolution of the City Council. • DEPARTMENT OF TRANSPORTATION CITY OF HUTCI- NSON Recommended for Approval by: Area Maintenance Engineer, Approved: by District Engineer This instrument drafted by the Department of Transportation District Right of Way Office Willmar, Minnesota Approved: by Mayor attest: City Clerk • (1 M W.%"TA%MMPWMA i s M •. E xM�a� A av � -u 1 ( ( NMI% o l 1 I n rN ( O� 1 o o I tN htR ' / wm COI rys / O O 0 w Iki if 1 I 1 Won floss 1 fXiSTM ewer w. VAU a Ou»a W. 4 tN $$ q eA&A — AAL • � O • a ras n� IW►ONARY rp"TACC RON � � �.'� eaw.r.rret r anvan Coal. OetO CURB O Owns ' ! O ( z G A)h ® 1 y /`/ r `/ uu rr �G�n sI • g — /7Ro�C OT ri�/ se. r t Q) = GrA • • . ■ jCONSTRUCT SHEET N0.t60 •o SHEETS I �XH�B�r A�� 2� • • aw • a atlt alao 1 MfKA / � • -11 If 1 toolaw "84 am a 4"m ._ r m""" roman MY anlrareT Nt+ wia a crna / wsl.rMtraar rarh '�� 4 •OACN o' • 1 ! EXISTIMS am DAM � Hy � ►c � ' aacp s•wwoeaT ,/ N . T• HIMTT /' . • nr ............. 3r . llll t 3r " w T ` CONSTOM SHEET Nom OF 41 SHEETS ExMieir / A4 3 c a 0; "V fl =' Npo� Vtr�y �•� cemrmaL sec - no !f•pRM NO. IT la o' • 1 ! EXISTIMS am DAM � Hy � ►c � ' aacp s•wwoeaT ,/ N . T• HIMTT /' . • nr ............. 3r . llll t 3r " w T ` CONSTOM SHEET Nom OF 41 SHEETS ExMieir / A4 3 TO: Mayor & City Council FROM: Mark C. Schnobrich DATE: December 5, 1991 RE: Minnesota Department of Transportation Tree Resolution The following is a proposed resolution the Department of Transportation requests we pass outlining our commitment to maintain all trees along the right -of -way on Highway 7 East from mile post 142.5 to mile post 143. C All the special provisions are acceptable and a part of our existing forestry program. klm • 0 City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 Printed on recycled paper - . Police Department 10 Franklin Street South (612) 587 -2242 ?- RESOLUTION 4 introduced by Councilman Seconded by Councilman Whereas the Department of Transportation of the State of Minnesota has submitted to the City of Hutchinson a limited use permit to allow landscape planting on highway right of way. Be It Resolved by the City of Hutchinson That the Mayor and the City Clerk of the City of Hutchinson are hereby authorized and directed to enter into the limited use permit as submitted with the Department of Transportation of the State of Minnesota The question being on the passage of the resolution, there were yeas and nos. Passed - 19 Mayor Filed and attested this day Of - 19 City Clerk (SEAL) STATE OF MUgNESOTA ) SS CTTY OF HUTCHINSON ) I, ' City Clerk of the City of Hutchinson, Minnesota, hereby certify that the foregoing is a true and complete copy of a resolution passed by the City Council of said City at a regular meeting held on . 19 and now on file in my office. 0 Dated this day of - 19 City Clerk �--r MN /DOT 1723 (ibiai) MINNESOTA DEPARTMENT OF TRANSPORTATION APPLICATION FOR PERMIT FOR INSTALLATION OF UTILITIES Control Trunk OR FOR PLACING OF OBSTRUCTIONS ON TRUNK HIGHWAY Section Hwy. Prepared in Triplicate. Forward or deliver all copies to proper District Permit District /Area Maintenance Office. No. No. Applicant ' Tel. No. I Address city or nutcnins,on 1(612)587 -2975 1900 Harrington Street, Hutchinson, MN 55350 Party performing work Tel No. Nature of work Mark Schnobrich 1612)587 -2975 I Planting trees within right —of —way Surface to be disturbed p Gravel Q Concrete Is shoulder to be disturbed I (check one) p Bitum. @ None p Yes fl No T.H. County Municipality Street or Ave. McLeod )Hutchinson, Minnesota) Highway 7 East Intersecting T.H. at: (ties to land or street lines) If parallel to T.H. give ties by station, or land lines if rural 5th Avenue NE I Mile post 143 to mile post 42.5 Size and kind of pipe I Depth from surface II I oao1611[vu m ,nawuawon or construction 4' X 4' 41 trees Tree planting with Tree Spade ork to start on or after Time required to complete work I Is traffic detour necessary April 22, 1992 Two weeks p Yes G2 No If detour is necessary, describe rerouting 1, We, the undersigned, herewith accept the terms and condit, : is of the regulations of the Commissioner of Transportation and agree to fully comply therewith to the satisfaction of the Minnesota Department of Transportation. Furthermore, except for the negligent acts of the State, its agents and employees, the applicant or his agents or contractor shall assume all liability for, and save the State, its agents and employees, harmless from, any and all claims for damages, actions or causes of action arising out of the work to be done herein and the continuing usage, constructing, reconstructing, maintaining and using of said utility under this application and Permit for construction. Applicant's Dated -1:14 191 ............................ Signature .................................................................................... SEE REVERSE SIDE AUTHORIZATION OF PERMIT FOR REGULATIONS (PERMIT NOT VALID UNLESS BLARING SIGNATURE AND NUMBER) Permit No ......................... his In consideration of their agreement to comply in all respects with the regulations of the Commissioner of Transportation covering such operations, permission is hereby granted for the work to be done as described in the above application, said work to be done in accordance with special precautions required as hereby stated: It is expressly understood that this permit is conditioned upon replacement or restoration of the trunk highway to its original or to a satisfactory condition. It is further understood that this permit is issued subject to the approval of local city. village or borough authorities having joint supervision over said street or highway and subject to the applicant's compliance with the rule and regulations of the Minnesota Environmental Quality Board and any other affected governmental agencies. MINNESOTA PEPARTMENT OF TRANSPORTATION' white copy to Applicant Green to Foreman Dated ............................ Authorized_. -. -- -_ -_ Pink to DistrictiArea Maintenance Engineer Authorized signature The date when work is completed must be reported to DistricuArea Maintenamce Engineer Return this portion when work is completed: No Deposit Required .................. For Deposit in Amount of $ .................. Required and Attached Hereto. District Cashier's Check No ......................... Or Certified Check No............ Use Only This Deposit Made by — Applicant ........................................... Or Name Party Doing Work Permit No .................. .. Date work completed ..._................•••......* ............ Bond No.--------- - - - - -- ............................................. Address -Name - ---• ........... ......... .......... 3res; . ........... q— DEC -10 -1991 1325 FROM • TCT -St Paul- Chem/Env TO 92344240 P.01 Y twin city t 662 CAOMWELL AVEWE / ST. PAUL. MN as114 -1T6 PHONE 612.445 -M I a y 10� -13\ `A\ ` r o � o A . NS o This facsimile (FAX) message is to: Name Company /Branch .� 2at - yzyo eceiving FAX number This message includes this cover sheet and � not included, please call us at (612) 449 -55.5&. Message follows: ( I) 1 This message is from: Name Date Time Sent additional pages. if all pages are not Clear or are Ga "n YtC � y r b re k� C O' tt�.� � Ftia.o�.., �k- � asbus�os rc� ��, o•�r.*i - coo. `e,� �►e�,s,�, lr + YINCe7n 0•154 (11180) A -4Toe• X59 -�53� DEC -10 -1991 1325 FROM TCT —St Paul — Chem /Env CLIENT T O tLLmn city testing TO 92344240 P.02 QUOTATION PROJEKT/ INVOICE ,+ 4231 92-0311 SALES CODE CLIENT ACCOUNT NO. City of Hutchinson PROJECT City of Hutchinson 81k. #47 37 Washington Avenue includes: Elks Lode #2427 Hutchinson MN 55350 Farm Service Farmers Elevator Association CONTACT Gary Plotz PHONE CLIENT P.O. FAX REPORT COPIES FOR CLIENT TYPE OF SERVICE ACM quantification SCOPE OF SERVICES 1. Site visit 2. Ouantify materials collected in eneral asbestos ry 3. Sketches and report writin PAYMENT TERMS payment en delivery of report Prepaid Invoice to Client FEES Lump bum 6 Unit rates (See attached) Estimated total $ 600.00 to $780. SEND COPY OF REPORT TO: IN ADDITION TO CLIEN REM "" a ntification information 1 Asbga&Qs 5urvey rt THIS QUOTATION IS VALID FOR THIRTY DAYS FROM DATE BELOW AND IS SUBJECT TO THE GENERAL CONDITIONS PRINTED ON THE REVERSE. TCT Representative (Print Name) 12 -10 -91 Start Date Nanette R_ reX:QILX 12 -17 -91 TCT Project Manager (Print Name) COmpletion Date TCT Authorized Signature 12 -10 -91 Date Client's Authorization By (Name of Client's Representative) TCT Representative Accepting Authorization (Name) (612)659 -7538 1612)659 - 7515.. Phone Fax Date Authorized A mernaer of ttte IiIII roup of s G 170 (SA1) 11-A REGULAR COUNCIL MEETING DECEMBER 10, 1991 WATER & SEWER FUND *Withhold Tax Acct employer contribution 701.40 *US Postmaster- postage water bills 239.24 Aagard West Dec recycling 5,608.00 Allen Office calculator 29.95 Am Payment Center 3 months rent 63.00 APWA dues 125.00 Automation Supply disks 14.79 Cash Drawer #4 postage 4.71 Central Garage Nov repairs 4,284.13 Citizens Bank 5 savings bonds 250.00 City of Hutch Dec medical 2,883.07 City of Hutch Dec dental 337.81 Coast to Coast supplies 136.18 Curtin Scientific lab supplies 113.80 DPC chlorine 365.40 DPC cylinders 55.00 Env Monitoring testing 1,750.00 Farm & Home supplies 22.45 Filter Store filters 96.51 Fischer & Porter contract & parts 2,744.28 Fitzloff Hdwe clamps 3.66 Floor Care cleaners 49.43 • G & K uniforms 165.32 General Repair seal 240.00 Gopher State 1 Call Nov service 42.50 Hach lab supplies 96.90 Hutch Cenex gasoline 465.52 Hutch Iron & Metal angles 4.00 Hutch Leader recycling ads 231.20 Hutch Tech College workstudy 170.10 Hutch Utilities electricity & gas 13,949.84 Ind Mtce Supplies parts 302.65 Jerabek Machine lever 4.00 Junker Nov refuse 57,321.88 Juul hydrant repair & equip 2,137.85 L & P Supply parts 37.73 MN Dept of Revenue Nov sales tax 4,164.25 MN Mutual Life Ins Dec life insurance 49.14 MN Valley.Testing tests 226.00 MPCA reg- Hanson & Meece 140.00 Mutual Benefit Life Ins LTD ins 116.44 PERA employer contribution 397.41 Quade Electric repairs 165.90 State Treasurer exam fee- S.Hanson 15.00 Tippecanoe Press meter sheets 111.09 Tri County Water salt 17.60 Trudeau & Johnson timer 155.42 Tuthill Corp idler 174.79 US Postmaster meter postage 126.74 Waldor Pump relay 56.68 Water Products touch pad 75.89 Welders Supply supplies 33.06 TOTAL $101,072.71 11-A CENTRAL GARAGE FUND *Withhold Tax Acct Brandon Tire Carquest Case Champion Auto City of Hutch City of Hutch Farm & Home G & K Harpel Brothers Hutch Cenex Hutch Wholesale MN Mutual Life Ins MTI Mutual Benefit Life PERA Schmeling oil US Postmaster Wigen Motor Ziegler • GENERAL FUND *DNR *DNR *Withhold Tax Acct *Withhold Tax Acct *DNR *DNR Albinson Alexander Battery North All Seasons Allen Office Alrick,J.& R.Larson Am Welding Supplies ,American Red Cross American Risk Amoco Arnold & McDowell Bell Atlantic Tricon Bennett Office Bernhagen, John Big Bear Bradley Productions Brinkman Buytaert, Patti employer contribution 101.40 repairs & tires 4,059.84 supplies 1,165.85 balance payment 50.00 parts 1.29 Dec medical 345.67 Dec dental 43.79 chain 14.08 uniforms 46.92 plug wire sets 88.00 tires 243.56 supplies 274.75 Dec life ins 5.67 repair 1,217.19 LTD Ins 13.53 employer contribution 59.39 oil 666.75 meter postage 6.67 indicator 23.59 cutting edges 279.34 TOTAL $8,707.28 registrations fee 116.00 registration fees 579.00 employer contribution 4,606.49 federal excise tax 14.73 registration fees 37.00 registration fees 760.00 copies 6.88 parts 45.70 trees. 280.00 supplies 24.48 small cities loan 1,583.35 oxy & acet 43.25 manuals 5.50 Dec services 800.00 fuel 199.89 Dec Services 3,084.00 dictaphone 8,952.00 supplies 328.05 Dec comp 2,019.00 supplies 29.17 lighting reimbursements 73.06 slide pages 10.00 costumes 3,640.00 Carquest Cash Drawer #4 Cash Wise Central Garage Chamber of Commerce Champion Auto City of Hutch City of Hutch City of Hutch Clarey's Safety Coast to Coast Coast to Coast Copy Equipment County Market County Recorder County Treasurer County Treasurer County Treasurer Crow River Glass Culligan Ed Davis Bus Machines Emans, Jamie Erlandson, Dave Family Rexall Family Rexall Farm & Home Fidelity Field,A. &Rutz Plbg Fire Marshal Assc Fitzloff Hdwe Floor Care G & K Glencoe Uniforms Gopher Sign HCVN Henry's Foods Huhn, Larry Hutch Baseball Assc Hutch Cafe Hutch Cenex Hutch Conv & Vis Bureau Hutch Fire & Safety Hutch Leader Hutch Plmg & Htg Hutch Tech College Hutch Utilities Hutch Utilities Hutch Utilities Hutch Wholesale Ink Spots Juul . Koppen,R.& L.Linder Koppen,R.& R.Portele M & D Prop & UBC Madson, Steve Marco Markgraf, Barb supplies supplies coffee Nov repairs Dec rent, support & armorall Dec medical Dec dental K -9 services breathing tube supplies supplies paper groceries ord & mortg deed task force portion DL fees text materials plexiglass salt & service service & developer snow removal webbing supplies supplies supplies wrist supports housing rehab reg- G.Field supplies supplies uniforms uniforms. signs cable franchise supplies safety boots gambling refund meals for council gasoline Oct lodging tax inspections publications & ads fixtures workstudy elec & gas photo eyes postage work comp adjustment supplies paper river work & parts housing rehab housing rehab small cities loan meeting expenses surge protector skating refund 0.50 67.41 74.59 8,900.49 416.87 19.48 23,285.06 2,811.95 264.36 37.65 80.44 332.99 171.42 67.08 30.00 3,404.36 103.00 35.00 9.35 83.30 255.00 50.00 5.60 46.84 67.31 30.10 49.41 3,583.00 50.00 211.81 547.20 582.20 123.80 1,108.75 750.00 80.46 30.00 75.00 123.95 3,924.24 2,138.21 52.50 417.21 935.00 334.01 3,451.64 237.50 7,184.00 209.14 72.41 586.70 195.00 1,340.76 14,500.00 39.81 60.00 20.00 Mathison's supplies 80.24 McGarvey Coffee coffee 54.90 McKay, Karen supplies 8.34 McLeod Landfill 6 yds waste 91.68 McRaith, John conference expense 19.37 MN Mutual Life Ins Dec life ins 410.97 Moon, Dolf meeting expense 23.61 Motorola pagers 3,352.00 Mutual Benefit Life LTD ins 1,011.73 National Camera cameras 303.90 Olson's Locksmith service call 50.00 PERA employer contribution 4,966.29 PERA- D.C.P. employer contribution 24.84 Pessek, Tom American flag 31.60 Pikal Music tapes 50.00 Plaza Hardware supplies 72.86 Plotz, Gary telephone call 2.64 Popp's Electrical heater repair 66.94 Quade Electric service 90.71 Quade Electric lamps 43.50 Quality Car Wash coins 6.00 Quantum Labs gloves. 68.18 Quast shipping 42.20 R & R Specialties bearings 296.95 Raptor Center Nov event 35.00 Rodeberg, John conference expense 47.55 Runke, Joleen Logis meeting 36.18 Rutz Plumbing heater repair & baskets 175.80 Schmeling Oil fuel oil 46.60 Secretarian services- M.Swanson 816.00 Security State Bank payment #20 231.80 Seven West Wash washing 7.15 Sheraton Midway resv- G.Field 58.00 Shopko film 10.48 Sitz, Hazel workshop expense 56.16 Sorensen Farm blades & bolts 37.46 Standard Office paper 859.08 Star Cablevision Dec service 5.03 State Treasurer health license 70.35 Streichers I.D.sign 110.50 Templeton employer contribution 287.72 Tri County Water salt 30.80 Turf Supply grass seed 448.90 Two Way Com radio repairs 135.50 U of M reg- G.Field 70.00 Uniforms Unlimited jacket 123.70 United Labs cleaners 165.70 US Postmaster meter postage 649.59 Viking Office forms 48.85 Wigen Motor lube 13.83 Xerox contract payment 329.80 Zee Medical glasses 156.00 TOTAL $127,134.39 • i • BOND FUNDS YOUTH CENTER *Withhold Tax Acct employer contribution 64.01 Mutual Benefit Life Dec LTD ins 11.10 MN Mutual Life Ins Dec life ins 4.62 City of Hutch Dec medical 154.46 City of Hutch Dec dental 15.64 PERA employer contribution 37.49 Hutch Utilities elec & gas 177.64 MN State Treasurer food license renewal 50.25 Viking Coca Cola supplies 64.00 Farm & Home ext cord 10.47 Henry's Foods supplies 116.85 Northland Bev supplies 218.50 Star Cablevision Dec service 25.30 Marquette Bank Dec rental 2,200.00 TOTAL $3,150.33 BONDS OF 1991 Quam Constr est #5 3,759.16 Annandale Contr est #6 15,433.40 Randy Kramer Exc est #3 2,563.31 Wm Mueller est #3 &4 18,207.41 Juul let #18 1,342.30 Riebe Sod let #18 525.00 Willard Pellinen let #16 100.00 Com of Transportation let #5 9.76 xWillard Pellinen let #2 750.00 Hanson & Vasek repair curb & gutter 227.50 Hutch Utilities street lights 1,150.66 TOTAL $44,068.50 BONDS OF 1990 Duininck Bros final est #5 4,343.58 Tools by Olson storage box 135.00 TOTAL $4,478.58 BONDS OF 1989 Duininck Bros final #12 2,149.15 BONDS OF 1986 Am Natl Bank adm fees & expenses 189.64 BURNS MANOR NURSING HOME Am Nat'l Bank adm fees & expenses 195.73 . . . • LIBRARY FUND DEBT SERV Am Nat'l Bank adm fees & expenses CAPITAL IMPROVEMENT PROJECTS W. Gohman Const payment #3 & final 1980 TAX INC DEBT SERV Juul J.Alrick & R.Larson M &D Prop & UBC 1990 TAX INC CONST Robinson Appraisal LIQUOR FUND City of Hutch Lenneman Bev City of Hutch Withhold Tax Acct Locher Brothers PERA Jordan Bev Triple G Friendly Bev Griggs & Cooper Johnson Bros Quality Wines Ed Phillips disconnect main, test holes HCDC 8% loan HCDC 8% loan TOTAL appraisals lottery sales beer payroll employer contribution beer employer contribution beer beer beer wine & liquor wine & liquor wine & liquor wine & liquor TOTAL 192.37 10,421.45 949.00 600.58 5,500.00 $7,049.58 2,150.00 31.00 11,442.70 4,159.17 304.54 12,290.20 165.03 305.00 14,430.45 760.40 1,225.32 3,631.96 1,945.07 1,235.35 $51,926.19 HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON, MINNESOTA 55350 M E M O R A N D U M DATE: December 4. 1991 TO: Mayor and Council FROM: Hutchinson Fire Department SUBJECT: HUTCHINSON FIRE DEPARTMENT OFFICERS FOR 1992 The Officers for 1992 have been elected as follows: Chief Brad Emans 1st Asst. Randy Redman 2nd Asst. Steve Schramm Treas. Gary Henke Secretary Bob Schantzen Ladder Capt. Gary Forcier Ladder Lt. Tom Glaeser City Capt. Jim Popp City Lt. Mike Schuetze Rural Capt. Rob Carlson Rural Lt. Tom Pessek Rescue Capt. John Reynolds Rescue Lt. Jeff Dobratz r • DAVID 9. ARNOLD GARY D.MCDOWELL STEVEN A. ANDERSON O. HARRY ANDERSON' STEVEN S. HOGE LAURA E. PRETLAND DAVID A. BRUEOOEMANN PAUL D. DOVE" JOSEPH M.PAIEMENT JAMES UTLEY RICHARD O. MCOEE TIMOTHY W.FAFINSEI MARS Z. HORROCES CAT13RYN D. REHER .A13NOLD & MCDOWELL ATTORNEYS AT LAW 5881 CEDAR LANE ROAD MINNEAPOLIS, MINNESOTA 55416-1492 (612) 545 -9000 OF COVNSEL WILLIAM M. CAMERON RAYMOND C. LALLIER PAUL M .SEOICH CHARLES R. CARMICHAEL" MN TOLL FREE 800- 343 -4543 1 OUTH POURTH STREET FAX (612) 343-1793 R CETON, MINNESOTA 55371 (612)389 -2214 AA FAX (612) 389 -e..06 1 101 PARE PLACE VIA FAX (414)496 -7180 and U.S MAIL Mark Nelson ShopKo Stores, Inc. 700 Pilgrim Way P.O. Box 19060 Green Bay, WI 54307 -9060 HUTCHINSON, MINNESOTA 55330 Dece 4 , 1991 (612) 587 -7575 FAX (612) 587 -4096 1 N, N2346,9,> C GF� 799 'o 5 1 N Re: Phase I (Site Purchase Agreement) Our File No. 3244 -91046 • Phase II (Site Purchase Agreement Correspondence) Our File No. 3244 -89031 Dear Mark: I have had an opportunity to revisit the question of the Cross Easement Agreement by way of a conference with members of the city council, city staff and some brief conversations with representatives of Erickson's. As I have indicated to you on a couple of occasions, most recently earlier this week, the city has provided a copy of the Cross Easement Agreement to all interested developers and has told all interested developers that they should deal directly with ShopKo on the terms and conditions of the agreement. Some perspective on the question of the Cross Easement Agreement is important. Let me begin with the observation that the city has enjoyed working with ShopKo generally and yourself and Colin Pietz in particular; this has been an enormously complicated project and the cooperation between the city and ShopKo has been an important factor in its success. In that regard, I would note that both sides have had to make a number of changes as the project has unfolded and the end result is very favorable to both ShopKo and the city. • 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION 1 Mark Nelson December 4, 1991 Page 2 When I look back over the history of the last two years, the thought does occur to me that the city has accommodated several requests from ShopRo that were a reflection of changed conditions; the most obvious circumstance that comes to mind is that the city agreed to cap Shop RoIs exposure for environmental testing at $20,000 when the final bill for the environmental testing and correction will likely exceed $100,000. The city agreed to that arrangement, in part, because the. circumstances associated with the project had changed.. The city has selected Erickson's as the developer of Phase II. It was, and is, the opinion of the city that the Erickson's development was superior to other proposed developments and had a number of features to it that were attractive to the city. It is my understanding that ShopRo is presently insisting on enforcement of the Cross Easement Agreement, and in particular, the provisions of the agreement that deal with prohibiting competition. The city believes very strongly that the position taken by ShopRo is not conducive to a strong development in the area, certainly not helpful to the city and probably not helpful to ShopRo. I am writing this. letter at the direction of the mayor and city staff for the purpose of encouraging and urging ShopRo to reconsider its position and to cooperate with Erickson's in the development of the grocery store site. 1. Historical Background. In order to understand the present situation, some background is ` helpful. As you know, the original development proposal called for a "strip mall" concept; the thought was that ShopRo and an unidentified grocery store would occupy a common site and that ultimately First Avenue would be vacated and all or parts of buildings would occupy First Avenue. The Cross Easement Agreement, and some of the references in the Site Purchase Agreement, were developed with this concept in mind. For a variety of reasons, the strip mall concept did not work on this site. As we discussed on several occasions, the ShopRo program is strengthened significantly by a larger grocery store development and in order to get the necessary 40,000 square feet, the site for the grocery store moved south and east. Further, to deal with the increasing traffic that the site will develop, as a result of the stronger grocery store development, the engineering Mark Nelson December 4, 1991'' Page 3 department has recommended that First Avenue remain open and in fact remain a major traffic route. I do not think anyone disagrees that all of these developments are positive insofar as the site is concerned. This development actually causes more difficulty for the city (we need to make changes in our tax increment plan, for example) and causes some utility problems, but because it is far superior for ShopKo and the development as whole, the city strongly backs a larger, higher traffic - generating, grocery store development. Unfortunately, the Cross Easement Agreement contemplates a development that never occurred. 2. Why the Cross Basement Agreement Should be Discarded. The city believes the Cross Easement Agreement should be discarded. The Erickson's proposal is clearly superior to other proposals that were received and considered by the city council over a month ago. . The Cross Easement Agreement makes no sense when viewed in light of changed conditions and as several representatives of ShopKo have conceded, the small pharmacy proposed by Erickson is not significant competition for ShopKo. More importantly, and a fact sometimes ignored, the existing Erickson's store already has a pharmacy and from both an equity and competition standpoint, it is difficult to see why ShopKo would need to retain the anti- competitive nature of the Cross Easement Agreement. 3. Enforceability of the Cross Easement Agreement. ShopKo has indicated that it does intend to seek to enforce the Cross Easement Agreement. Without getting into a legal debate on the issue, and certainly without having to brief the question, there are serious questions in my mind regarding whether or not the Cross Easement Agreement is even enforceable. As noted above, the circumstances have changed significantly such that the present development bears almost no relationship to what was contemplated originally. The present development is superior in every material respect to earlier proposals and it is difficult to see how a Cross Easement Agreement designed to address a strip mall applies to two separate, free- standing developments. As I am sure you are aware, the law in general does not favor restrictions on competition and in view of those changed circumstances, I question the enforceability of the Cross Easement Agreement. • it e Mark Nelson December 4, 1991 Page 4 I do have a concern that one of the parties involved in this unseemly squabble may seek a declaratory judgment and I am particularly concerned about this issue since both ShopRo and Erickson's have indicated that they are likely to litigate the issue. That means my client winds up being a named defendant in someone's lawsuit and my interest in this possibility is fairly minimal. I sense from what I have been told by Erickson's, and you should certainly confirm this yourself,' that they are not simply going to fold their tent and steal away into the night on the pharmacy issue. They feel it was part of their proposal, the Cross Easement Agreement is not enforceable and they believe they will prevail on this issue. Redevelopment projects are frequently 7ontroversial. They turn into "political footballs" and usually the citizenry wind up sniping at each other. This project has been remarkably successful from that angle and, for whatever it might be worth, ShopRo has done nothing but generate for itself substantial good will. This is the first time in my memory that a downtown redevelopment project has had the support of aU of the key players. I am concerned that an attempt to enforce the Cross Easement Agreement might, so to speak, win the battle while losing the war. Based on all of the foregoing, the city would respectfully request that ShopRo reconsider its position on this issue and discard the Cross Easement Agreement. Thank you. Best personal regards. Very truly yours, ARNOLD & McDOWELL G. Barry Anderson GBA /kt cc: Gary D. Plotz ✓ Paul L. Ackland Don Erickson John Bernhagen 3 ORACECHUHCH STREET LONDON E03V OAT, ENGLAND 44 -71- 929-3334 36, RUE TRONCHET 75009 PARIS, PRANCE 33- 1- 42- 66 -59 -49 45, RUE DE TREVES 11 BRUSSELS, BELGIUM 32- 2-238 -78-11 330 PARE AVENUE DO RSEY & WHITNEY NEW YORE, NEW YORE 10022 A Pwrxaaaxv Ixctowxo Pao►aanox1t Co—Lnoxs !212) 415 -9200 2200 FIRST BANK PLACE EAST 1330 CONNECTICUT AVENUE. N. W. MINNEAPOLIS, MINNESOTA 55402-1498 WASHINGTON. D. C. 20036 (202) 857 -0700 3 ORACECHUHCH STREET LONDON E03V OAT, ENGLAND 44 -71- 929-3334 36, RUE TRONCHET 75009 PARIS, PRANCE 33- 1- 42- 66 -59 -49 45, RUE DE TREVES 11 BRUSSELS, BELGIUM 32- 2-238 -78-11 Mr. G. Barry Anderson Arnold & McDowell 101 Park Place Hutchinson, MN 55350 -2563 ✓ Mr. Gary D. Plotz City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 • Dear Barry and Gary: FOR YOUR INFORMATION Enclosed is a form of notice of hearing on the expansion of the area included in Development District No. 4. There needs to be inserted in the second paragraph of the notice a general description of the additional area to be included in the District. If you have any questions please give me a call. Very truly yours, Jerome P. Gilligan JPG /sd Enclosure (408) 252 -3800 JEROME P. GU11GAN (612)940-Z9= 201 DAVIDSON BUILDING GREAT FALLS. MONTANA 59401 (406) 727 -3832 4 J 1 127 EAST FRONT STREET MISSOULA. MONTANA 59802 December 6, 1 (�� 771 (40 (1721 , -. 02'5 — co DEC 199 EY 't�° DO RSEY & WHITNEY A Pwrxaaaxv Ixctowxo Pao►aanox1t Co—Lnoxs 2200 FIRST BANK PLACE EAST I FIRST AVENUE, s. x. SUITE 340 MINNEAPOLIS, MINNESOTA 55402-1498 ROCHESTER. MINNESOTA 55902 (507) 288 -3156 (612) 340 -2600 N TELEX 29 #+ 1200 FIRST INTERSTATE CENTER FAX (612) 340 -2868 BILLINGS, MON 59103 Mr. G. Barry Anderson Arnold & McDowell 101 Park Place Hutchinson, MN 55350 -2563 ✓ Mr. Gary D. Plotz City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 • Dear Barry and Gary: FOR YOUR INFORMATION Enclosed is a form of notice of hearing on the expansion of the area included in Development District No. 4. There needs to be inserted in the second paragraph of the notice a general description of the additional area to be included in the District. If you have any questions please give me a call. Very truly yours, Jerome P. Gilligan JPG /sd Enclosure (408) 252 -3800 JEROME P. GU11GAN (612)940-Z9= 201 DAVIDSON BUILDING GREAT FALLS. MONTANA 59401 (406) 727 -3832 4 J 1 127 EAST FRONT STREET MISSOULA. MONTANA 59802 December 6, 1 (�� 771 (40 (1721 , -. 02'5 — co DEC 199 EY 't�° NOTICE OF PUBLIC HEARING ON EXPANSION OF AREA INCLUDED IN DEVELOPMENT DISTRICT INTO. 4 NOTICE IS HEREBY GIVEN that the City Council of the City of Hutchinson will hold a public hearing on the proposal that the City Council approve the inclusion of additional property in Development District No. 4 (the Development District) previously designated by the City Council, pursuant to Minnesota Statutes, Sections 469.124 and 469.134. The public hearing will be held at m. on , December _, 1991, at the Hutchinson City Hall, 37 Washington Avenue West, Hutchinson, Minnesota. The additional property proposed to be included in the Development District is generally located [ INSERT DESCRIPTION OF ADDITIONAL PROPERTY] All who wish to be heard as to the inclusion of the additional property in the Development District will be given an opportunity to express their views at the time of the public hearing or may file written comments with the City Administrator prior to the public hearing. • By /s /Gary D. Plotz City Administrator 40 Economic Research Co M December 5, 1991 Mr. Gary D. Plotz City Administrator City of Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 (61 2)339-5464 � s D F 07 1991. m RECEIVES c� BY ti / Cl � y �SZ �Z� l� Dear Mr. Plotz: 607 Marquette, Suite 609 Min —Es MN 55402 FOR YOUR INFORMATION. • Thank you for your recent letter request for liquor store proposals.. In view of our current work load, it will not be possible for us to respond to your request. We certainly wish you and the City of Hutchinson every success with your new facility. Sincerely, 'v� "�� ?'L --. RALPH R. CHIODO RRC:Iac • llej ala baiz��zce 1locia�� of Seventh -day Adventists 7384 KIRKWOOD COURT • MAPLE GROVE. MINNESOTA 5369 • TELEPHONE 612 424 -8923 FOR YOUR INFORMATION ,894 December 6, 1991 O)tkc,6 4 0��' ��,� DEC le9i BY � Barry Anderson, Attorney \ U 101 Park Place Hutchinson, MN 55350 Dear Barry: RE: Starks property Just a note to follow up our telephone conversation last Tuesday, December 3, concerning the clean -up of the Starks property. I believe I'm correct in understanding that you said it would not likely come before the court until near the • end of this month. Be assured we are doing all we can to reach an agreement in the case so that we can proceed with the clean -up. Please let me know as to any court action before any clean -up by the city is initiated. Hopefully that will not be necessary. Thank you kindly. Sincerely, Don Burgeson Secretary Director of Trust Services cc: Gary Plotz, City Manager • DAVID B.AENOLD ® GARY D. MCDOWELL STEVEN A. ANDERSON O. BARRY ANDERSON' STEVEN S. HOOF • LAURA K.FRETLAND DAVID A.BRUEOOEMANN PAUL D. DOVE JOSEPH M.PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD O. MCOEE TIMOTHY W. FAFINSKI December 5, 1991 Hutchinson City Hall 37 Washington Avenue West Hutchinson, MN 55350 V� V Gary D. Plotz, City Administrator Re: Purchase of Railroad Property /Phase II Our File No. 3244 -91046 Dear Gary: OF COUNSEL C HARLE S R. CARMICHAEL" WILLLAM W. CAMERON 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545 -9000 MN TOLL FREE 800- 3439 FAX ( 612) 545 -1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389-2214 FAX (612)389-5506 � N >> CU RECEIVED N � FOR YOUR INFORMATION This letter is for the purpose of bringing the council up to date on my conversations with representatives of Dakota Rail, Inc. as well as the State of Minnesota. As the council knows, an option has been entered into between HCDC and Dakota Rail, Inc. A op� rtign of the property that Dakota Rail proposes to sell to the city is also c laimed by the State o Minnesota. The amount involved is not significant, perhaps $3,000, but at this point, the state and Dakota Rail, Inc. have not agreed on how they wish to handle this dispute. Unfortunately, there are more significant property disputes at the Mound end of the line and both sides are reluctant to concede anything relative to the Hutchinson dispute for fear that some form of a "precedent" would be established concerning the other dipsutes, which are presently in litigation. I simply want to alert the council to this fact because it is possible that rather than argue the point with the state and Dakota Rail, Inc., it might be to the city's advantage to pa y an additional $3,000 to simply resolve the is a and allow - boL n si&esi to claim that no prece en as ddff I do recommend to the council that if the city goes ahead with the Farmer's Elevator purchase, and no problems show up from an environmental standpoint, the transaction should be completed with respect to the railroad as well. ARNOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 -2563 (612) 587 -7575 FAX (6512)!587-4096 RESIDENT ATTORNEY ( \ O. BARRY ANDERSON v 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAH ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAH ASSOCIATION Gary D. Plotz December 5, 1991 Page 2 I am not requesting any action from the council at this point regarding the railroad option. The above is for your information. Very truly yours, ARNOLD & G. Barry BA /kt • 0 • • PALL DAVID WELLSTONE MINNESOTA November 13, 1991 The Honorable John J. Minnesota State Senate 20612 County Road 7 Hutchinson, Minnesota Dear John: y r 'Uniies Ziaiez .Senate WASHINGTON, D.C. 20510 -2303 Bernhagen 55350 FOR YOUR INFORMATION Thank you for contacting me regarding the National Guard budget reductions. I share your concerns about this issue. The Department of Defense, under Congressional mandate, is currently undergoing major military force structure reductions. That process will involve troop reductions of approximately twenty - five percent over the next five years. The 1990 Defense Authorization Act directed a Defense Department review of the Total Force Policy, the assignment of missions within and between the active and reserve components of the armed forces, and the force structure of the active and reserve components. • Within that process, I believe the Department of Defense must take greater account of the relative cost savings of reserve over active units, and the collateral benefits of their military role, including narcotics interdiction, disaster assistance, and other community service functions especially important to the communities they serve. As a member of the Congressional National Guard Caucus, I joined in a recent letter to Secretary Cheney urging him to reassess two key elements of the proposed force structure plan. First, it initiates a significant reduc*_icn of Arm, National Guard and Reserve forces. Second, the reduction is at an even greater rate than reductions in the active Army. The letter urges Secretary Cheney to rethink the proposed cuts in reserve forces. Significant defense budget reductions, and the accompanying force structure changes they require, are necessary over the next five years. I will continue to monitor closely the proposed reserve force reductions. especially those affecting Minnesota units, and will work here in the U.S. Senate to ensure that the significant benefits of Guard and Reserve forces are taken into account in any reorganization plan. C7 November 13, 1991 Page 2 Thank you again for contacting me regarding the National Guard budget reductions. I will continue to monitor this issue. Sincerely, Paul David wellstone United States Senator PDW;mg EME • r DAVID B. ARNOLD GARY D. McDOWELL STEVEN A. ANDERSON O. BARRY ANDERSON STEVEN S. HOOE LAURA K. FRETLAND DAVID A. BRUEGOEMARN PAUL D. DOVE JOSEPH M.PAIEMENT JAMES UTLEY JULIA A. CHRISTIANS RICHARD O. McOEE TIMOTHY W. FAFINSKI AI3NOLD & MCDOWELL ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 55350-2563 (612) 587 - 7575 FAX (612) 587 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON Mr. Gary D. Plotz City Administrator 37 Washington Avenue West Hutchinson, Mn. 55350 December 6, 1991 Re: Ulland vs. City of Hutchinson Our File No. 3244 -87011 Dear Gary: OF COUNSEL CHARLES R. CARMICHAEL" WI T.LTAM W. CAMERON 5881 CEDAR LAKE ROAD MINNEAPOLIS, MINNESOTA 55416 (612) 545-9000 MN TOLL FREE 800- 343-4545 FAX ( 612) 545 -1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (612) 389-2214 FAX (612) 389-5506 �h61 g 910111 � s DEC 1991 M RECEIVED 00 F� FOUR INFO lei TioN: Enclosed please find a notice of dismissal filed on November 22, 1991 in connection with the above entitled matter. Although the litigation was not dismissed with prejudice which means the plaintiff could bring a subsequent lawsuit based on the same facts, the dismissal does terminate any further legal action relative to this matter, and we will be closing our file. I would suggest that a copy of the order and this correspondence be provided to the Council for their consideration as a "for your information" item. Thank you. Best personal regards. • Very truly yours, 1 ARNOLD & McDOW,ELL G . Barry Anderson GBA:lm Enclosure 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAH ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION r STATE OF MINNESOTA DISTRICT COURT or OF McLEOD FIRST JUDICIAL DISTRICT Sam Ulland Box 157 Winsted, MN 55395 G. Barry Anderson Attorney at Law 101 Park Place Hutchinson, MN 55350 File No. 20924 Sam Ulland vs. Jim Marka, and his employer, The City of Hutchinson, MN NOTICE OF: X You are hereby notified that on Novem 22, 1991 ORDER was filed in the above - entitled matter. You__ are heteb_y_ _not ified that on , a Judgment was duly entered in the above - entitled matter. You are hereby notified that at , on a Judgment was duly docketed in the above - entitled 12accer in the amount of f A true and correct copy of Notice has been served by mail upon the parties named herein at the last known address of each pursuant to `iinnesoca Rules of Civil Procedure, Rule 77.0' DATED November 22, 199 • JOAN PROEHL COURT ADMINISTRATOR BY: f)Q_ V UA _ �' Deputy ..f . • • c' ti STATE OF MINNESOTA COUNTY OF McLEOD Sam Ulland, Plaintiff, VS. Jim Marka, and his employer, The City of Hutchinson, MN, Defendant. ORDER FOR DISMISSAL Pleadings were filed in the above entitled matter on November 6, 1987. There has been no subsequent activity. Therefore, after reviewing all evicence, files and testimony submitted to this court, the Court finds there is good cause for dismissal. The above entitled matter is dismissed accordingly. Dated: 9 BY THE COURT: s • Judge District Court OM NOV 2 4 1991 Mri`.CrL D Coij:3T i�. f DISTRICT.COURT FIRST JUDICIAL DISTRICT Court File: 20924 Hutchinson Community Development Corporation Board of Directors Wednesday, November 6, 1991 Chamber Meeting Room Directors Present James Bullard, Chairman John Mlinar Phil Graves Larry Graf Carol Haukos Others Present John Bernhagen, Exec. Director The meeting was called to order by Chairman Bullard. Motion was made by Graves, seconded by Mlinar and carried to approve the minutes of October 2, 1991. Motion by Mlinar, seconded by Graf and carried to approve the Treasurer's Report. Bernhagen and Haukos have an update on the Phase II development project. Several options are finalized and developers agreement is presently being written. Motion by Haukos, seconded by Graf and carried to contract with Robinson Appraisal Co., Inc. to appraise the Janousek property for $ 400.00, Wigan property for $ 750.00 and the Elks property for $ 1,500.00 all located in Blocks 47N and 48N as a part of the Phase II development. Bernhagen reported on the following Loan Programs: A. County Deferred Housing Program - Application is in at MN Housing and Finance Authority office, Connie Mangan has taken a one day training course and is working on applications. E. Fire Safety Code for Main Street: ( 56 have returned their application forms 16 have not responded. to date (will be contacted) T, Connie Mangan and Bernhagen met with the HRA at their regular meeting. Connie Is doing a report for them and gave a preliminary report regarding housing needs and programs to match. Her final report will be given on November 19 after which a cooperative task force with HCDC, HRA, and City will recommend housing projects for the city. 0 There being no further business, the meeting was adjourned. B. City Deferred Housing Loan Program - 10 Mortgages $ 89,000. 10 are getting bids 90,000. 12 are in fill awaiting processing 91,000. plus $270,000. C. Commercial and apartment rehab on Main Street: y 26 commercial $ 599,000. (grant is for 633,000.) 6 apartments 69,405. (grant is for 100,000.) D. The tracking of loans project is being completed. E. Fire Safety Code for Main Street: ( 56 have returned their application forms 16 have not responded. to date (will be contacted) T, Connie Mangan and Bernhagen met with the HRA at their regular meeting. Connie Is doing a report for them and gave a preliminary report regarding housing needs and programs to match. Her final report will be given on November 19 after which a cooperative task force with HCDC, HRA, and City will recommend housing projects for the city. 0 There being no further business, the meeting was adjourned. C DATE: December 10, 1991 TO: FROM: SUBJECT: Mayor Paul L. Ackland And Council Members Marilyn Swanson, Admin. Secretary Crow River Art Guild The Crow River Art Guild submitted a report which is in the Council packet. Although it was not a part of the agenda, there will be a representative from the Guild present at the Council meeting to answer any questions you may have about their program, budget, etc. Number of People Who Signed the Guest Book at the Art Center from January 1 - December 10, 1991 (There are some visitors who did not sign the guest book.) is Cihj Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - Printed on recycled paper - 1,768 Signatures Police Department 10 Franklin Street South (612) 587 -2242 M E M O R A N D U M • Crow River Arts, Inc. - Report - December 10, 1991 This report updates the activity of the Crow River Arts, Inc. since the Art Center opening, May 1990. Support from a faithful core of volunteers has allowed growth in facility use and membership. The first year of the Art Center, as in any operation, provided new opportunities with varied success. In May 1991, a change in management style and By -Laws has allowed new direction, expansion, and recommitment by members. The future of Crow River Arts, Inc. is on a solid foundation. After a year in operation with a part-time Art Center secretary, we are now actively seeking an Executive Director to begin in 1992. Salary will come from the in -place salary► budget item and from proactive management to provide additional income. An interim director will begin in December 1991 and be eligible to interview along with other candidates. Fundraising has changed direction to become more innovative and pertinent to the Arts. Previous costs nearly equaled profits; present voucher forms and record - keeping allow closer scrutiny. We are establishing a Cultural Scholarship Fund to be used for future events and programs by area residents who have fixed incomes, special needs, and limitations. In addition to the regular (individual -- $10, family — $15) membership is an ongoing support opportunity by joining Crow River Arts, Inc. according to these categories: Advocate/Business membership $25 Advocate/Individual membership $25 Patron $100 Initially, publicity with local newspapers and the radio station was cost prohibitive. Recently, we have turned to use of News Releases, postcards, and Community Announcement Billboard, received a street banner from the Chamber of Commerce, added program announcements to public school parent letters, investigated and rejected a billboard sign promotion, involved residents on committees for word -of -mouth publicity and contacted local businesses and schools, to reduce publicity costs. The bi- monthly Anbeat newsletter continues to be printed and mailed by Firstate Federal and is appreciated by over 95 recipients. A sign on the Main Street building front was installed with filigree black iron corner pieces to portray a unique artistic effect. A windsock attracts visitors during open hours. The Main Gallery serves well with its side lighting for exhibits in sculpture, painting, displays by school children, and other dimensional pieces by area artists. Two remodeled rooms are used for exhibits, meetings, lessons, classes, and demonstrations. We are in the process of reviewing class size limits, instructor fees and involvement, supply costs, and personal contact to potential students. Summer Children's Theater has offered two well- received classes and performances. Social meetings are now held every other month to supplement classes and exhibitions. The donated items -- double utility sink (Allied Mechanical), piano (Federated Women's Club), desk (Citizen's Bank), and typewriter (Reba Radtke), to name a few - -are in constant use along with the purchased copy machine and on -loan tables and chairs from the Hutchinson Park and Recreation Department The fixed rent is must be addressed before lease agreements are fulfilled Initial expectations involved use of a city building for a nominal fee, actually returning a portion of city funding to the city treasury. Instead, we rent, at regular business rates, from a private organization who cannot take our non - profit status into account A solution is necessary to establish a cost- effective budget item as we seek to become more self - sustaining. The cooV=fion of city employees through Park and Recreation and advisors through the City of Hutchinson are an increasingly valuable resource as area residents learn of the existence of the Art Center. As of December 1991, we have reached a membership goal of 100 paid members. 1991 - Crow River Arts, Inc. - Secretary's Annual Report January Exhibit: Art Norby — Sob — Sculpture Board of Directors Meeting Winter Classes Begin: Music, calligraphy Lessons: Guitar February Art Noiby Exhibit continued Board of Directors Meeting Classes: Paper - making Workshops: "Design Valentines," music March Exhibit: Marjorie Nelson — Solo — Abstract Board of Directors Meeting Library Square Fine Arts Show — "Childhood Memories" Classes: Watercolor, multi-media self- portraits Workshop: Animal carving April Marjorie Nelson Exhibit continued Board of Directors Meiling After Hours 3M Tour with Chamber of Commerce Class: Basic folk painting May Exhibit: Student Art in the Spring Membership By -Law Meeting Annual Meeting/Election of Board of Directors June Exhibit: Watercolor duo — Cone and Becker Board of Directors Meeting Walkathon Fund Raiser Water Carnival Fund Raiser Children's Theater Dramatics Classes: Beginning pottery, drawing landscapes, sketching July Exhibit: Wildlife plus — Steve Menu — Solo Board of Directors Meeting Children's Theater Production: "Reluctant Dragon" Class: Introduction to clay August Steve Menze Exhibit continued Board of Directors Meeting Painting Group meeting every Thursday morning (9 -11) Reader's Theater monthly meeting Class: Fabric painting September MRAA Traveling Mini -show/ Bill Esser Exhibit Board of Directors Meeting First Membership Social Meeting - Brosz, Landes, Liedel; Ried Hutchinson Arts and Crafts Festival — T. Soucek in City Square (Demonstrations: Wilde- casting; Landes, Liedel- papermaking) Classes: Printmaking, Watercolor Minneapolis Chamber Symphony committee meetings • October Bill Esser exhibit continued Board of Directors Meeting, Advisory Board Meeting Minneapolis Chamber Symphony Concerts at schools for students, Evening performance foram residents Classes: Maskmaking, -Folk Painting November Bill Esser exhibit continued; Emerging Artist Window Display Board of Directors Meeting Social Meeting — Esser - wildlife art, Young -SMAHC grant, Brosz -music Class: Calligraphy December Student Art Exhibit: Hutchinson/Litchfield Educational District Students Board of Directors Meeting Membership Christmas Activity: Special Focus on Student Art Executive Director Preview Meeting January 1990 - Crow River Arts, Inc. - Secretary's Annual Report Board of Directors Meeting, Advisory Board Meetings Club Day at the Mall -- Art Center Display Annual Meeting of Crow River Arts, Inc. February Board of Directors Meeting, Advisory Board Meetings Library Square Art Show March Board of Directors Meeting, Advisory Board Meetings McLeod County Sentencing to Service Contract start Art Talk "Critique Session" Summer Program Supplement released April Board of Directors Meeting, Advisory Board Meetings Fact Finding trip to Art Center of Minnesota, Minnetonka Art Talk — "Art and Architecture" May Board of Directors Meeting, Advisory Board Meetings Open House -- Members Reception Remodeling complete Grand Opening — 32 area artists exhibit June Board of Directors Meeting, Advisory Board Meetings Children's Theater rehearsals begin Art Talk -- "Reader's Theater" July Exhibit: 1990 Emerging Artists K.Liedel and J. Coleman Board Orientation Meeting, Board of Directors Meeting Children's Theater Production -- "Once Upon a Shoe" August Woodcarver's Exhibit: Albrecht, Cogelow, Hillman, Oleson, Rasmussen, Stearns Board of Directors Meeting Art Talk -- "Photographic Art Forms" September. Exhibit: Bernd Hillman -- Solo Board of Directors Meeting Arts and Crafts Festival Art Center Grand Opening Fall Classes Begin: "Painting for Fun," Beginning Drawing Workshops: watercolor, writing, and framing Art Talk -- "Thoughts on Writing" Hired part-time staff person Omber NEA Meeting of Art Center -- National Director, guest Board of Directors Meeting, Advisory Board Meetings Art Tour to Brodin Studio, Walker Art Center, Minneapolis Inst. Art Talk -- "Victorian Restoration Painting" Classes: Papier -mache masks, wax sculpture, folk painting Workshop: Drawing November 3- Person visual art exhibit: Peterson, Sustacek, and Young Board of Directors Meeting Art Talk -- "Where did that music come from ?" Classes: Stained glass, drawing December Exhibit: MRAA Traveling Mini -Show Board of Directors Meeting Winter Program supplement released Class: Woodcarving • Crow River Arts, Inc. 8/1/91 .Treasurers report Savings account balance 7/1/91 $1172.11 No transactions during July Savings account balance 8/1/91 $1172.11 Checkingg account balance 7/1/91 $703.77 July activitiet deposits SMAHC (child th) 1312.00 other deposits 1286.68' 2598.68 Checks written Standard Printing 850.00 Other checks, 1951.15 - 2801.15 Checking account balance 8/1/91 $ Respectfully s i t d, Mavis Schwan4;e • 0 Crow RiverArts, Inc. Monthly Report Nov. 1991 Checking account balance Nov. Income Consign. Sales Activities 167.00 (Walkathon 130.00) Membership 10.00 Contrib. 25.00 (Scholarship 25.00) SMAHC Nov. Expenses Consignment sales Rent 625.00 Equipment Activities 46.00 Misc. 56.63 Contract labor 506.25 Utilities 53.3e Repair/maint. 54.08 Postage 29.00 Adv. 9.00 End of month balance Savings Account . 9/30/91 interest 14.67 New balance 9305"91 202°00 ' ^ / , . _1-J 7916.57 ` ` 8872.11 ` 11e6.7e ^ 0 ^ � � ��N�' • • Crow River Arts Inc. Checking_ account balance $2,415.81 Sept. Income 10 Consign. Sales 70.00 Activities 262.50 (Mpls. Sym. 80) Member. 105.00 SMAHC 10,000.00 Sept. Expenses - 1,905.60 Consignment sales 152.57 Rent 625.00 Activities 165.42 Misc. 18.36 Contract Labor 384.75 util. 99.75 Repair /maint. 5.75 Ins. 250.00 Postage 174.00 (Mpls. Sym. 145) Advertising 30.00 Ending Balance 10, 947.71 Savirjg Account $ 1,172.11 • Crow River Arts Inc. C hecking account balance $10,947.71 OCT. Income $ 3,496.00 Consign. Sales 10.00 Activities 1, 548.00 (Mpl s. Sym. 1416) Member. 10.00 SMAHC 1 Oct. Expenses - 5 3 , 137.80 Rent 625.00 Activities 165.55 Misc. 6.43 Contract Labor 364.50 Util. 25.58 Repair /maint. 5.10 Advertising 100.24 Mpl s. Sym. 3 (MCS 3810) Ending Balance $ 9 Savings Account $ 1..172.11 Plus interest of 7 • • • Hutchinson Safety Council Minutes - October 28, 1991 The monthly Hutchinson Safety Council meeting was held at noon, October 28, 1991 at the McLeod County Heritage Center. Eighteen members were in attendance includinf Mrs. Betty Johnson who prepared the meal. President George Field presided at the meeting. Duane Hoeschen introduced his guest, Rhonda Zaj'icek„ who is his secretary at the McLeod County- Hutchinson Emer- gency Services office. A motion was made and seconded that the secretary send a letter of appreciation or "thank you" to Officer Mark Schouts, Hutchinson Police Dept. Canine Officer, for his presentation at the September 30th meeting. John Rodeberg reported on the completion of the repair of the Crow River dam. A couple of small leaks have been discovered and taken care of. He stated that the shape of the top of the dam is an aero- dynamic top and is the same height as before. The gates can now be operated mechanically, rather than hand- operated. Rodeberg also indicated that the new traffic routes and one way streets seem to be quite well accepted by the motoring public. Duane Hoeschen reported that the National Red Cross did a tremendous job in assisting to set up emergency help during the Buffalo Creek flood in Glencoe, and in helping people who needed assistance. Field reported t on /4rorishops r that he has attended and that more could be held in Hutchinson. John Rodeberg will present the V.I.S.I. program at the next meeting. This relates . to computorised informations systems for city use. Leslie Smith presented the program with a Minnesota State Fair promotional video and then discussed "Little Things in Safety" that he and all Minnesota State Fair employees must be aware of. He cited examples of minor injuries that occured in the Progress Center that he supervises, such as how small wet spots on floors and small cracks or raises in sidewalks could cause serious injuries. He pointed out the importance of the log sheet that must be maintained by building supervisors on any incidents that may occur inside or in the area near the building. He pointed out the importance of obtaining first aid as soon as possible for anyone who is injured or need of other medical treatment. There was no treasurers report. The next meeting will be on December 2nd, ;•:��. i.overibcr 25th meeLinC, to �r�1 a Ux i:i.i rer. Sub ed y: ' slie O. Smith Acting Secretary 1 A U Betty: �ohnrori Oulu not :)e avallFi for PIONEERLAND Ll • LIBRARY SYSTEM Hq.: 410 West Fifth Street Willmar, MN 56201 MINUTES OF FINANCE COMMITTEE MEETING November 11, 1991 (in lieu of the full board meeting) Present: Ric Emery, PLS Board Chair Carol Conradi, Treasurer Judi Bohm, Finance Committee Member Katherine A. Matson, Associate Director t � t Phone No. 612/235 -3162 Fax. No. 612/235 -3169 The meeting was convened at 6:30 P.M. by Chairman Emery. After reviewing all invoices and checks to be issued, and comparing them with the check registers, all payments were approved and the meeting was adjourned. The next meeting of the Finance Committee will be prior to the full board meeting on December 9, 1991. Katherine A. Matson Recorder • rt /2141 /.O2 /91 :0800 Ol FUM9 L I SAARY A:ceftf 9ESCRI►110M-_. - -.- _ PtOMEIRLANO LtDRARV AYAT614 COU011 14 November 1991 INT6SR41E0 FTNAMCIAL iiVM4 SPS163 PAOt AEVENN MDELINE as OF 13191 EON• IS /64/91 1584: CAROL CONRADI,-1121L8URn PL8 _ PERCENt Of YEAR CURREIIL --._. ACTUAL- - __ -ACTUAL__- _.. 806T - ACT. -__ _ BUDGET BUDGET tNIS - MONTH YEAR -1`3 -0416 OIFFEAENCE PCt DALANCZ CARRIED FORWARD $ 173,864.62 S 136,439.17 - - -- •- -- -- --- - -- S 905 AUTJMATIIJN FUND 3,648.00 .00 3,648.30 .30- 107 1914 SLEMCOE FJYD 214 RECEIPTS .03 .00 l.i'd.00 0 - -- 3190 RESERVE 34,014.00 .00 .00 34,214.00 0 9101 BASIC SJAWFEOERAL AID._. -_ -_ .___- �AS.000.00 _!1.000.00 315 _ _ . 10,195.00 -... 103- . 9102 FEDERAL ESTABLISHMENT GRANT 15,121.00 .00 is,121.00 .00 104) silo sic STONE COUNTY 22,973.00 .00 22,973.00 .00 100 5113 CHIPPEWA COUNTY _ _ _ . _ - 17,295.00 -_ _ .. .00 ._- _.._77.295.00 .00 $120 RANOTYINI COUNTY 116,000.00 .00 111,399.00 .__10iT- 4,401.00 96 SA 22 LAC OUT PARLE COUNTY 31,673.00 .00 31,613.00 .00 100 5125 NC LfG2- DUNT __. t5 - 22A-aft -.___. 9134 14EERER :OUNIY 71 .615.00 .00 , .00. 11015 71,015.00 .JO D 100 9112 RENVILLE COUNTY 43,71!.00 .00 43,740.00 41.00- 100 9135 SNTFT COUNTY -_.. _�5,942.D0_._ -_... _.00 _ . 35,942.00 . .00 l0J 9111 YELLOW MEDICINE COUNTY 2s.264.00. .00 29,204.00 .00 100 4143 APPLEtON 9,677.00 .00 9,AY7.00 .00 100 5143. BEY Ser It I IsIA-ee SS- 19 ,25j_ 'es .00 100_ 9148 FATAFAX 9,206.00 .00 9,208.00 .00 100 9191 SlENCOE 27 .00 27,482.00 .00 100 %$I GRANITE 22,043.00 .00 12,043.00 .00 100 9150 NUT:NiMSlN 60,004.00 .00 60,004.00 .00 100 9165 _R0KM3VfV.- - - -.. - -- -- - - -- �.148.DQ_ _. Eao •- -- - 4.1!0.00- - ------- .. _.0QJ0�- Sl 70 L1TCMfIELO 43,526.00 .60 43,526.00 .40 1 M Sala OLIVTA 20,719.00 .00 29,711.00 .00 100 91 TS ORT2NvILLc - - -- - - •13,300.00._.. ...00 13,300.00 .00 402 9100 WILLMAR 95,732.00 .00 95,732.00 .00 100 9185 BIRO ISLAND 9 .00 9,208.00. .00 100 SA90_OAMSO - - . - --_ - -_ 1 3" - ft o _oo t3_ia - . . _0 0 - 100 US$ NECTOA 8,057.00 .00 50057.00 .00 - 900 5200 MAGISO4 14,940.00 .00 14,940.00 .00 100 5213 RENVTLLE __ _ _ ..._ _.. - 10,359.00 -_ .00 _._ _..10.359.00 .00 100._ $41J CASH RECEIPTS C SALES TAX 50,000.00 !9112.34 __. 47,12604 _ 2,673.26 94 9420 SIFTS 3,000.00 935.00 2,974.60 25.40 99 $434 IIItfJtEiJ -. 7 ,500 .06 s 05.lS 9,873 L 426.0I_�6 !- TOTAL RECEIPTS 1 85,551.67 1,325,011.47 33,304.53 98 •220 AEIM8USE14ENT8 (LOCAL GOVEANMENT) - - -- -- - -- - -- - - - -- - - - - -- - - - -- - 4631 REIMBURSEMENTS - CHIPPEWA COUNTY 16,000.00 .00 17,649.63 10643.03 - 110 5020 00VIA (PERSONNEL) �0Q 9425 REIMBURSEMENTS - 3LIVIA (MATERIALS ONLY) 4 .00 2,848.53 2.000.47 -100 - S4 9432 41149IRSEMENTS - BENSON (MATERIALS ONLT) 1,369.00 .00 1,615.00 276.00- 116 9842 REIMS - CHIPPEWA COU 'ITY_(MATERIALS ONLY) __.. 25,010.00.. -_ - 00 _ _- 30.000.00 _ ._ 4,990.00 - 9690 461146 - 14JNTEVTOE2 (MATERIALS ONLY) 13 .00 7,002.50 _,-12(16__ 6,781.50 51 T214L REINBUSEMENTS (LOCAL GOVERNMENT) 62,027.06 .00 60,106.86 1 97 310 OTHER 4E198JRSEMENTS SOSO FAIRFAX GIFT MTERIAIS)_ _:_ _.__. _ 16000.00 .00 3,000.00 .00 9670 0TNER.RE(M8UR3Eff N s_30 0,0D s,yss_• t� ,lc3.33__ -._. i.3ti.33-_�33 TOTAL OTHER REIMBURSEMENTS 5,900.00 2,465.62 13,823.33 8 -. -_ 251 290 �iVER �J14DS -- --- - - - - -- - -_ _- - - -- •- -- -- --- - -- S 905 AUTJMATIIJN FUND 3,648.00 .00 3,648.30 .30- 107 1914 SLEMCOE FJYD 1,390.00 .03 .00 l.i'd.00 0 192J RCYL 11,967.04) .00 7,270.00 4,693.00 61 S923o LOCAL EOU /PMENT C MISCELLANEOUS 10,484.00 .00 .00 10.484.00 0 S950.--J tAY - _2, DOo.O s ..00- .- .DL_._._2 ---- O- 596J SMIF -FAX GRANT 3,000.00 .00 3,000.00 .00 100 TOTAL OTHER FUNDS 32,489.00 :Do 13,918.30 18,570.70 43 13TAL LIBRARY 1,458,532.00 88,017.19 1,4120859.96 45.672.04 97 FINAL TOTALS 46 ACCOUNTS 1,458,532.00 88,017.49 1,412,859.96 45,672.04 91 !071116 RMCSI"S 2 61�88'2-t1 --- 5t,S#6�21Y•13 --- --- • BALANCE LEFT ON BAND $133,971.20 $ 133,971.u+x ri /OtA�aIE PtONEtALANO LIBRARY SYSIP IWG"ATE0 FINANCIAL CtV0T1 54 1D966b" 1911 /51!1151 61 PUNO S YSTE4 ItP /NOITURA "IOELINE Al 1 11/91 206163 PAGE 102 12 /Oth1 1520= PBRCIMT OP YMAR v _ .._ 4CCOUNT L OESCRIPTIOr _.. _ -. _ .lWIIIINL ACTUAL_ AC TUAL. __. MT ._ACT W01lt THIS -4041% TEAR -TO -DATE /IFIkAETKE #0 •• Ol LlOR4AY • ►30 PER3044L SERVICES 6109 SALARIES AMD MA GI$ 6110 NEW" 1MSURANCE 14,139.00 76.196•!1 014.695.93 49,265.01 94 $120 4646TH INSURANCE - DEDUCTIBLE 63,000.00 -- ♦ .- _2.355.85__... 272.4S X 2 .3 /0.10 _ _ - 1•)00.10- 100 5177 4ET1tEMENF IMSU44NCE •. T594L PERSONAL SERVICE! 90.010.00 •9506.64 1,115.32 91,468.43 664.61 610.45- B3 lot 1,000,029.00 ..._ _01•f92at1 952,099.18 4,919.60 93 11Q- RATERIALS 5275 6334) - 4OULT $210 BOOKS - CNILOREN - - 114.000.00 11.912.$0 112,453.81 -- 1,546.19 of -_ - S21S__ -GENERAL REFtRENGf_...- - ------ --- .... 32,000.00 --•- -. .164ODO.OQ -- ♦,733.09 -- --.�•lbt.!!_ 37 11.61 - �6- 634 03 5 6.696.19- Ili Is.* S22J ►ERIOJ[:llS $125 PAN►NLEIS 26,750.00 291.16 ._- 36,969.72 . 10,213.72- 136 - Jttt- .OLIV.fA.LL6RARY NATEAtALL_. 300.00 . -__ - f�0 +_e0 .00 6 - 9e $9.59 9 - 244.41 2 t6 5.IL_. 1f S5. 6210 6230 fEMSON Llit4tY RATERTAL$ 62$2 PAtRFAR GI•T MATERIALS 1,969.00 171.0► 1,427.12 56.12- 103 _. 6235._cNtrP ;r4 COU411 LIIA4RY MATE114LS_ MOVY E V IOEO 3,000.00 01.51 $7.51 t a325. i-- 2.912.49 5,918,29 3 T• N4TERi4tt $1 1644 624! ►TAP 1 19,714.00 1.640. 55 __1 9. • 06l7> ` _ 11,932.02 __. -, 29291.91 6 _.VIDEO E _ S2Si. _ YIOEO TOPES -- -- 4 0 00. •- -... �6 2a18 1,800.00 la2Ata2L_ 2, 200.00 13 45 •1 6233 AJO10 DISCS AND 10 6167 SLIDES AMJ FILM STRIPS 400.00. - _ 10.95 .. 046,92 __.....�)f• 446.92- 112 5265 MICAFJRMS 6277 6140140 230.00 )00.00 _._._ .06 ... ._ •00 .00 35.00 2SJ,y0 253.00 J l2 • TOTAL MATERIALS 1,000.00 040,032.60 250.10 23,186.32 119.94 154,71!.95 290.66 6 T1 103 • 100 CATAWBIM;. - - -- - - -- _ .. . -6310. -0:LC AMD JiMtR :HARGEi__ 6320 C0 VENDOR CHARGES _AQ si • 5SS.16� 4.141.16- -- 130 •_ _ 9214L CATALOGING 24,000.00 - 40,609.00 1,622.06 31 019.03 52,834.79 1 279.03- 12,206.19- 1)0 130 • 190 VAMICLES - - -.._ . - 6350.. O►ERATIJM AND rAtNTENANCt_ . _ _ . 460 INSURANCE .. - .11 t „�Lj 9 t�0•s.10 - )94210 941 SAVO AMORTIZATION 3,419.00 $,000.00 391.31 2,691.91 123.00 fi • TOTAL - VEHICLES _ - ._. - .-.. _- --- X011. .00 DO 1.1 19.10. 2 A ,tSLII.__- • 001.00 .! 0 1S 3 _• 140 C0 6410 • TELAPAONE ANO LIME CHARGES 6400 TE4MINAL MAINTENANCE 9,000.00 783.31 10,406.36 1.406.36- 1� 64 30 POSTAGE AND SHIPPING i �h$.f A� is tt �>Aj� • • 19T4L COMMUNICATION 20,115.00 1,665.46 21,954.06 1,160.94 95. • ISO E2Ulp4eIT - - S4S5 MEW 1301PRENT -- - - -- 467 A/V EQUIPMENT - 2 1,000.00 - .00 - - 3,413.39 1S•.39- lit $4746 MAINTENANCE- AND._WNTAACTS- 00 15- 000. 00 __69L22__.-- 1,000.00 1T.313�91 .00 6,119.96- Lou 1!_ • TOTAL EQUIPMENT 18,655.00 632.22 21,527.36 _ __ 2,812.36- -1 its • 160 ')1�ER SSO5 CUSTODIAL SUPPLIES AND EQUt►REIT 1,900.00 151.37 6,666.01 3,161.01- ttb $310 _. SUEPUES ANe n 2 N UmG 5515 PROMOTIONAL AMD PAOGRAMNtM2 ss ee �3 1,000.00 sA S.f2 $527 MILEAGE AND MEETINGS - STAFF 6,000.00 249.15 )66.26 1,715 S 6,096 2 1t5.1S- 96.52- 172 102 - 6$25 MILT 4GE AMD MEETINGS - TRUSTEES .._ 6S3J PROF. MEMBERSHIPS (TRUSTEES) _.4,000.00. _ 400.00 604.96 _ - 4,7 ;6.OS 7)6.03- lid $535 INSJRA4:E 11,500.00 .00 .00 234.00 12,612.00 166.00 1,312.00- 99 112 654, ADS 2ND- LEGAL. NJTICES- 6545 W D1TIN; 65SO )O ')KKEfPING 1,900.00 3,000.00 .00 225.00 1,600.00 2,415.00 100.00- $25.00 101 63 6555 C04TINVI46 EDUCATION S$S6 SC43LARSNIP FU43 900.00-- 1,000.00 .00 242.40 306.54 19!.46 61 6560 EATiNS10% CONTRACTS $,500.00 630.00 795.62 9,610.00 2!0.30 314.00- 00 104 _- 6570 -SEAACA C • T3T4L OTHER -.__- 1100$ -___ _ _146.!0 4,•453.40 -_ 20___ 68,494.00 4,023.10 68,111.6/ 217.64- 100 • 110 SPECIAL -- -- - S6aS ►UTJ FUN') $010 +LIN'Of FRIENDS. 1933- ___._-_._ 3,644.00 .00 1,649.30 .30 100 5624 KCd6 11,967.00 99.90 7,451.)0 1.362.37. __ 4,515.50 _ 2_- -_ 62 S00 LOCAL f4Ul ►MFNT 10,464.00 660.20 10,463.99 SaSJ STAFF SALES TAR _ _ _ _ 6260 FAMILY TIES PUNO _ 2$000.00. ___ $00.00 - ,00_- 1,960.92 .01 .100 S9.W8 •T 6691 SNIF -FAR 3,000.04 29.96 .00 371.41 1,006.00 • 1241.59 6.00- 74 190 -.• T3FAL SPECIAL.._._- _ _ _- �2,?t9.OD s 0f. 06 6.129.26 66039.15 12 _ -.•• T214L LIBRARY- --.. -.-- -.. - --- FINAL TOTAL$.. ACCOUNTS __1,lS7�') 7200.. - ..._121, 11 0.83_..._1,415,)27..Bf 42,209.15 -.000. __ _ _52 - -_ ._. _..- 10437,537.00__- 127,510.83 -- 1, 42,209.15_- BALANCE LEFT ON BAND $133,971.20 $ 133,971.u+x