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cp02-25-1992 cSUNDAY -23- MONDAY -24- Noon - Safety Council Meet at Heritage Center i U TC H 11\4 :-'3 0 f'�] CITY CALEND;-�R . V1EEK OF February 23 T Q February 29 f 1992 V!EDN E. SDAY -26- 10:00 A.M.- Directors Meeting at City Hall 1:00 P.M.- Utilities Commission Meeting at Utilities 2:00 P.M.- Open Bids at City H for Cable Technical Audit 7:00 P.M.- Joint Meeting of Council /County /Towns Officials at Victori Inn (Windsor Room) 7:30 P.M.- Airport Commission Meeting at City Hall THURSDAY -27- FRIDAY -28- TLE�:3 }' 2_ L 7:30 P.M.- City Council Meeting at City Hall SATURDAY -29- w.�.nr�raa� RANDY DEVRIES - Feb. 24 -28 5:00 P.M.- Parks S Recreatio Board Meeting at Library Conferenc Room AGENDA REGULAR MEETING - BUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 25, 1992 1. Call to Order - 7:30 P.M. 2. Invocation - Rev. Gregory Deis &, Hutchinson Baptist Church 3. Consideration of Minutes Regular Meeting of February 13, 1992 and Special Meeting of February 18, 1992 Action - Approve as distributed - Approve as amended 4. Routine Items (a) Reports of Officers, Boards and Commissions 1. Financial Report - January 1992 2. Planning Commission Minutes of January 21, 1992 3. Senior Advisory Board Minutes of January 9, 1992 • 4. Report of City Investments (b) Renewal of Club Liquor License for American Legion Action - Motion to order report and minutes filed and issue license 5. Public Hearing (a) Letting No. 3, Project No. 92 -05 & No. 92 -06 Action - Motion to close hearing - Motion to reject - Notion to approve and order plans and specifications - Notion to waive reading and adopt Resolution No. 9664 you 1 • f _ ,t•l. F • y- • 1. - . (a) Consideration of Request By Partners In Friendship for 1992 Funding In Amount of $5,000 Action - (b) Discussion of Obtaining Legal Counsel for Police Civil Service Commission for Grievance Hearing Action - CITY COUNCIL AGENDA - FEBRUARY 13, 1992 0 cc • •I.: : f• D 6 7411 1 11 171-0 (a) Resolution No. 9665 - Resolution For Purchase Action - Motion to reject - Motion to waive reading and adopt UNINIF 1 7ow", (a) Hutch, Inc. - Country.Club Terrace Mobile Home Park 1. Temporary Evacuation Plan 2. Plans And Specifications for Permanent Storm Shelter 3. Construction Schedule for Shelter Action - (a) Consideration of Delinquent Water And Sewer Accounts 0 Action - Motion to authorize extension of payment period - Motion to authorize diseotl'tinuation of service (b) Consideration of Establishing Local Board of Review for May 14, 1992 at 4:30 P.M. Action - Motion to reject - Motion to approve (c) Consideration of Proposal from Inspec' Inc. for Tennis Court Rehabilitation with Hutchinson Public Schools Action - Motion to reject Motion to approve (d) Consideration of Assessment Reduction Request for Modern Mazda Property Action - (e) Consideration of Awarding Consultant Contract for Surface Water Management Plan Action - Motion to reject - Motion to approve and enter into contract 0 2 CITY COUNCIL AGENDA - FEBRUARY 13, 1992 (f) Consideration of Awarding Consultant Contract for Letting No. 3, Adams Street (T.H. 22) Action - Motion to reject - Notion to approve and enter into contract (g) Consideration of Setting Public Hearing for Intoxicating Liquor License Application At Hutch Pizza Inc. /J's Sports Bar, Steve Picha Owner Action - Motion to reject - Motion to approve and set hearing for March 10, 1992 at 8:00 P.M. (h) Consideration of Conditional Use Permit for Classroom Additions At Hutchinson Middle School with Favorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve and issue permit - Motion to waive reading and adopt Resolution (i) Consideration of Annexation Proceedings for Property owned By McLeod County Agricultural Association On Hwy. 22 South with Favorable Recommendation of Planning Commission Action - Notion to reject - Notion to approve and refer to Minnesota Municipal Board (j) Consideration of Request for Lot Split By Bud Maynard On Hwy. 15 North with Favorable Recommendation of Planning Commission Action - Motion to reject - Motion to approve (k) Consideration To Review Draft Shoreland Ordinance And Adopt Resolution for Shoreland Grant Application Action - Motion to reject - Motion to approve - Motion to waive reading and adopt Resolution No. 9666 (a) Communications from City Administrator A 3 CITY COUNCIL AGENDA - FEBRUARY 23, 1992 11. Claims. Approuriations &W Contract Payments (a) Verified Claims Action - Notion to approve and authorize payment from appropriate funds 12. Adjournment 4 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL THURSDAY, FEBRUARY 13, 1992 1. The meeting was called, to order at 7:30 P.M. by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Craig Lenz, John Mlinar, Marlin Torgerson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. PPINEWHYSTWNW • The invocation was given by the Reverend Gregory Deis$. The minutes of the regular meeting of January 28, 1992 were approved as distributed. 4. ROUTINE ITEMS (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - JANUARY 1992 2. PARK & RECREATION BOARD MINUTES - DECEMBER 18, 1991 3. AIRPORT COMMISSION MINUTES - JANUARY 27, 1992 (b) RENEWAL OF CLUB LIQUOR LICENSES 1. CROW RIVER COUNTRY CLUB 3. V.F.W. 2. ELKS (c) APPOINTMENTS PLANNING COMMISSION - William Craig REFUSE CONTRACT COMMITTEE - Paul Ackland, Bob Bowen, Frank Mott, Janis Rannow, Phil Schweizer, Marlin Torgerson, and John "Jack" Yates The motion was made by Alderman Torgerson, seconded by Alderman Mlinar. and unanimously carried, to order report and minutes filed, to issue licenses, and to ratify ap- pointments. 5. PUBLIC HEARING - 8:00 P.M. (a) BLUFF STREET BRIDGE OVER CROW RIVER Mayor Ackland called the hearing to order at 8:00 P.M. and read Publication No.' 4341 regarding Bluff Street Bridge. No one was present to be heard. Councilman Torgerson moved to close the hearing at 8:01 P.M. Motion seconded by Councilman Mlinar and unanimously carried. The motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried, to.approve the bridge replacement and to waive reading and adopt Resolu- tion No. 9657. (a) REQUEST BY POLICE CHIEF TO ATTEND OUT -OF -STATE F #I NATIONAL ACADEMY CONFERENCE APRIL 26 -29, 1992 Following discussion, the motion was made by Councilman Torgerson to approve. Motion seconded by Councilman Mlinar and'unanimously,_carried. (a) RESOLUTION NO. 9658 — RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICE The motion was made by Councilman Erickson, seconded by Councilman Lenz and unanimously carried, to waive reading and adopt. (b) RESOLUTION NO. 9659*- RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICE The motion was made by Councilman Lenz, seconded by Coun- cilman Mlinar and unanimously - carried, to waive reading and adopt. (c) RESOLUTION.NO. 9660 - RESOLUTION OF AFFIRMATION BY THE CITY OF HUTCHINSON TO CONTINUE AS,A "STAR CITY" FOR THE PURPOSE OF ECONOMIC DEVELOPMENT The motion was made by Councilman Erickson, seconded by councilman Mlinar and unanimously carried, to waive read- ing and adopt. (d) ORDINANCE NO. '92 -51 - AN ORDINANCE OF THE CITY OF HUTCHINSON,' MINNESOTA, CHANGING THE BOUNDARIES OF ELECTION PRECINCTS AND ADOPTED BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 2.99 VHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS CITY COUNCIL MINUTES - FEBRUARY 13, 1992 The motion was made by Councilman Torgerson, seconded by Councilman Lenz and unanimously carried, to waive second reading and adopt ordinance. (e) ORDINANCE NO. 92 -52 - AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 6.22 DEALING WITH PEDDLERS, SOLICITORS AND TRANSIENT MERCHANTS AND ADOPTING BY REFERENCE CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS The motion was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried, to waive second reading and adopt ordinance. (f) ORDINANCE NO. 92 -53 - AN ORDINANCE REVISING THE ZONING ORDINANCE NO. 464 FOR THE CITY OF HUTCHINSON The motion was made by Councilman Torgerson, seconded by Councilman Mlinar and unanimously carried, to waive sec- ond reading and adopt ordinance. 8. UNFINISHED BUSINESS (a) . HUTCH, INC. - COUNTRY CLUB TERRACE MOBILE HOME PARK 1. TEMPORARY EVACUATION PLAN 2. PLANS AND SPECIFICATIONS FOR PERMANENT STORM SHELTER 3. CONSTRUCTION SCHEDULE FOR SHELTER City Administrator Plotz reported Bill Block would not be at the meeting, The motion was made by Councilman Lenz to defer to the next meeting. Motion seconded by Coun- cilman Mlinar and unanimously carried. 9. NEW BUSINESS (a) CONSIDERATION OF SURFACE WATER MANAGEMENT PLAN Engineer Rodeberg reported on the water storage tank con- struction proposed for 1993. He requested authorization to begin negotiations for a consultant contract for the water storage tank. The proposals will be brought back to the Council. • 3 CITY COUNCIL MINUTES - FEBRUARY 13, 1992 -- Following discussion, the motion was made by Councilman Torgerson to accept the Engineer's recommendation and ap- prove the water storage tank. Motion seconded by Coun- cilman Mlinar and unanimously carried. (b) CONSIDERATI ©N OF ENTERING INTO AGREEMENT WITH DAKOTA RAIL FOR PHASE II DOWNTOWN REDEVELOPMENT Following comments by the 'City Attorney, Councilman Erickson moved to approve and enter into contract. Mo- tion seconded by Councilman Mlinar and unanimously car- ried. (c) CONSIDERATION OF ENTERING INTO DEVELOPMENT AGREEMENT WITH ERICKSON'S DIVERSIFIED CORPORATION FOR PHASE II DOWNTOWN REDEVELOPMENT Following discussion, the motion was made by Councilman Lenz to defer. Motion seconded by Councilman Erickson and unanimously carried. (d) CONSIDERATION OF ENTERING INTO EXCHANGE AGREEMENT WITH ERICKSON'S DIVERSIFIED CORPORATION FOR PHASE II DOWNTOWN REDEVELOPMENT Following discussion, the motion was made by Councilman Lenz to defer. Motion seconded by Councilman Erickson and unanimously carried. (e) CONSIDERATION OF ENTERING INTO PURCHASE AGREEMENT WITH' ERICKSON'S DIVERSIFIED CORPORATION FOR PHASE II DOWNTOWN REDEVELOPMENT" Following discussion,.the motion w6b made by Councilm n Lenz to defer. Motion seconded by Councilman Erick and unanimously carried. The motion was made by Councilman Lenz, seconded by Coun- cilman Mlinar and unanimously carried, to set a special meeting for 12:00 noon, February 18, 1992 to discuss items c, d and`e, and to hold a closed meeting to discuss the court decision regarding Junker litigation. (f) CONSIDERATION OF PERMANENT PART -TIME SECRETARIAL POSITION IN BUILDING DEPARTMENT Following discussion, the motion was made by Councilman Torgerson to approve. Motion seconded by Councilman Lenz. and.unanimously carried. 4 • CITY COUNCIL MINUTES - FEBRUARY 13 10. MISCEL•LANEOU5 (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Administrator Plotz commented the Knights of Columbus had submitted a gambling license application. Following dis- cussion, the motion was made by Councilman Mlinar, sec- onded by Councilman Lenz and unanimously carried, to ap- prove and issue license. Attorney Anderson reported on the Hutchinson Farm Service purchase and sale agreement and supplement agreement #1. It was his recommendation to approve the agreement of purchase and sale and the supplemental agreement #1 con- tingent upon approval of the development agreement, and further contingent upon the delivery of the supplemental L 5 The City Administrator reported the County Commissioners did not object to the tax. increment plan. He stated the plan would be presented to the Planning Commission and School Board this month. It was reported the Tennis Association had requested''a time schedule for an asphalt layer on the tennis courts at the elementary school. This item will be on the next Council agenda. (b) COMMUNICATIONS FROM COUNCILMAN CRAIG LENZ Councilman Lenz asked about the joint meeting with the • County Commissioners. I (c) COMMUNICATIONS FROM COUNCILMAN JOHN MLINAR Councilman Mlinar commented on a recent meeting of the Department of Economic Development Mainstrdet Program. He inquired about the follow -up on the street light re- quests submitted to Hutchinson Utilities. (d) COMMUNICATIONS FROM COUNCILMAN MARLIN TORGERSON Councilman Torgerson made reference to an article he rood . on the Mainstreet Association regarding Farmers' Markets and their success when visible on Main Street. He sug- gested the Council consider a permanent home for the mar- ket by Fireman's Park. (e) COMMUNICATIONS FROM CITY ATTORNEY Attorney Anderson reported on the Hutchinson Farm Service purchase and sale agreement and supplement agreement #1. It was his recommendation to approve the agreement of purchase and sale and the supplemental agreement #1 con- tingent upon approval of the development agreement, and further contingent upon the delivery of the supplemental L 5 CITY COUNCIL MINUTES - FEBRUARY 13,.1992 agreement and purchase and sale agreement to the Hutchin- son Farm Service by the City Attorney. _ Following discussion, Councilman Torgerson moved to ap- prove the purchase and sale with the contingencies recom- mended by the City Attorneys.. Motion seconded by Council- man Erickson and unanimously carried. The City Attorney stated .the City had ,a limited window to examine the financial records., of the cable franchise holder. The Cable TV Advisory Committee organized a meeting with Moss & Barnett and other cities involved with star Midwest.cable TV franchises. The,firm of Moss & Barnett proposed an agreement for $2,250.,to review the proposed transfer of.sale.of the cable television system and D.D. - Cable. Following - discussion, Councilman Erickson moved to ap- prove entering into a retainer agreement for consulting and legal assistance from Moss & Barnett to conduct an audit, not to exceed $1,25U, with completion within 30 days. Administrator Plotz suggested adoption of a resolution to refer to the public utilities for review of its right of first refusal, if.there was an interest to pursue it. Fallowing discussion, Councilman Torgerson moved to waive reading and adopt Resolution No. 8662 to be referred to the public utilities. Motion seconded by Councilman Mlinar and unanimously carried.. Attorney Anderson requested the Council to adopt a reso- lution to authorize the State Senator and Representative to initiate special legislation to allow Hutchinson to consider creating : a Special Service District under M.S. Chapter 42$A. They City then would be able to hold a public hearing to consider the matter., Following discussion, the motion was made by Councilman Mlinar,,seconded by Councilman Torgerson. and unanimously -carried, to approve and to waive reading and adopt Reso- lution No. 9653. The City Attorney referred to the Junker litigation and requested a closed meeting to discuss whether or not the City should appeal the court decision. It was suggested to hold this meeting at the end of the special meeting on February 18. • 6. CITY COUNCIL MINUTES - FEBRUARY 13, 1992 • The motion was made by Councilman Lenz to hold the closed meeting to discuss the litigation and whether or not to appeal the court decision of the Junker Sanitation Service versus the City of Hutchinson. Motion seconded by Councilman Torgerson and unanimously carried. (f) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Engineer Rodeberg requested adoption of a resolution con- cerning a portion of County State Aid Route No. 12. The motion was made by Councilman Mlinar to waive reading and adopt Resolution No. 9661. Motion seconded by Councilman Torgerson and unanimously carried. The City Engineer reported that MN /DOT would not install the stop light for Shopko until October 1. However, the opening date for Shopko will be July 1. He had met with MN /DOT officials to attempt to speed up the installation of the light. Engineer Rodeberg asked for adoption of a resolution to send to MN /DOT regarding this matter. The motion was made by Councilman Mlinar, seconded by Councilman Lenz and unanimously carried, to authorize the • City Engineer to prepare a resolution to MN /DOT. (g) COMMUNICATIONS FROM MAYOR PAUL L. ACKLAND Mayor Ackland expressed reservations regarding the two resolutions brought to the Council for lobbing support for LAWCON and outdoor recreation grants funding. Following discussion, Councilman Lenz moved to table until the special meeting on February 18, 1992. Motion seconded by Councilman Mlinar and unanimously carried. (a) VERIFIED CLAIMS The motion was made by Councilman Erickson, seconded by Councilman Mlinar and unanimously carried, to approve the claims and authorize payment from appropriate funds. k �.IoLeif1116 h' " There being no further business, the meeting adjourned at 9:10 P.M. 7 u MINUTES SPECIAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 18 1992 1. The meeting was called to order at 12:00 noon by Mayor Ackland. The following were present: Mayor Paul L. Ackland, Councilmen Marlin Torgerson and Don Erickson. Absent: Coun- cilmen Craig Lenz and John Mlinar. Also present: City Admin- istrator Gary D. P1otz, City Engineer John Rodeberg, Finance Director Kenneth B. Merrill, Director Doff Moon, and City At- torney G. Barry Anderson. UNFINISHED BUSINESS -- DEFERRED FEBRUARY 13, 1992 E 2. CONSIDERATION OF ENTERING INTO DEVELOPMENT AGREEMENT WITH ERICKSON'S DIVERSIFIED CORPORATION FOR PHASE II DOWNTOWN REDEVELOPMENT City Attorney Anderson reviewed proposed changes in the agree- ment. Following discussion, the motion was made by Council- man Torgerson to approve and enter into contract with Erick - son's Diversified. Motion seconded by Councilman Erickson and unanimously carried. 3. CONSIDERATION OF ENTERING INTO EXCHANGE AGREEMENT WITH ERICKSON'S DIVERSIFIED CORPORATION FOR PHASE II DOWNTOWN REDEVELOPMENT Following discussion, the motion was made by Councilman Erick- son to approve and enter into contract. Notion seconded by Councilman Torgerson and unanimously carried. 4. CONSIDERATION OF ENTERING INTO PURCHASE AGREEMENT WITH ERICKSON'S DIVERSIFIED CORPORATION FOR PHASE II DOWNTOWN Following discussion, the motion was made by Councilman Tor- gerson to approve the purchase agreement contingent upon other existing conditions in the development agreement. Notion sec- onded by Councilman Erickson and unanimously carried. 5. CONSIDERATION OF EXERCISING OPTION FOR TWO PROPERTIES IN DOWNTOWN REDEVELOPMENT AREA Attorney Anderson requested authorization for exercise of op- tion relative to downtown redevelopment for the two properties belonging to Dakota Rail, Inc. and Naresuette Bank. 0 Following discussion,. Councilman Torgerson moved to approve the exercise of option and to enter into purchase agreements with Dakota Rail, Inc. and Marquette Bank Hutchinson. Motion seconded by Councilman Erickson and unanimously carried. 6. CONSIDERATION OF RESOLUTIONS OF SUPPORT FOR LAWCON AND OUTDOOR RECREATION GRANTS Following diammsion, Councilman Torgerson moved to approve and waive reading to adopt Resolution to lobby for expansion of the IAiNCON Fund Program and that the City did support thw Minnesota Park and Recreation Association outdoor recrea- tion grants. Motion seconded by Councilman Erickson and unan- imously carried. 7. CLOSED MEETING- - DISCUSSION OF COURT DECISION R9GARDING JUNKER LITIGATION The following were present for the closed meeting: Mayor Paul L. Ackland and Councilman Marlin Torgerson and Von Erickson, City Administrator Gary D. Plotz, Finance Director Kenneth H. Merrill, City Attorney G. Barry Anderson, and Administrative Secretary Marilyn Swanson. . The closed meeting was conducted under Attorney /client privi- lege to consider matters pertaining to the court's decision regarding the Junker litigation and whether the City should appeal the trial court decision. Following a teleconference with Attorney Morgan Godfrey, the special meeting reconvened at 1:05 P.M. The motion was made by Councilman Torgerson to authorize the Attorney Morgan `Godfrey,.on behalf of the City, to prepare and file documents for findir4s. Motion seconded by Councilman Erickson and unanimously carried. 8. ADJOUPIOM T There being no further business, the meeting Adjourned at 1:07 P.M. - A REM JANUARY 1992 0 REVENUE REPORT CITY OF HUTCHINSON FINANCIAL REPORTS JANUARY 1992 YOUTH CENTER - "DRY DOCK" CURRENT YEAR TO BALANCE PERCENTAGE JANUARY DATE ACTUAL BUDGET REMAINING USED MEMBERSHIPS 0.00 0.00 0.00 0.00 ERR ADMISSIONS 215.00 215.00 863.00 648.00 24.9% VIDEO GAMES 0.00 0.00 800.00 800.00 0.0% POP 348.87 348.87 1,600.00 1,251.13 21.8% CANDY 31.30 31.30 1,000.00 968.70 3.1% CHIPS, ETC. 65.75 65.75 3,400.00 3,334.25 1.9% INTEREST 0.00 0.00 500.00 500.00 0.0% BLDG RENTS 0.00 0.00 0.00 0.00 FUND RAISERS 0.00 0.00 0.00 CONTRIBUTIONS 23,000.00 23,000.00 41,900.00 18,900.00 54.9% TOTAL 23,660.92 23,660.92 50,063.00 26,402.08 47.3% EXPENSE REPORT PERSONEL SERVICES 2,367.90 2,367.90 27,813.00 25,445.10 8.5% OPERATING SUPPLIES 612.69 612.69 4,900.00 4,287.31 12.5% OTHER SERVICES & CHARGES 1,257.21 1,257.21 11,600.00 10,342.79 10.8% MISCELLANEOUS 0.00 0.00 500.00 500.00 0.0% CAPITAL OUTLAY 3,045.87 3,045.87 5,250.00 2,204.13 TOTAL 7,283.67 7,283.67 50,063.00 42,779.33 14.5% YOUTHCTR ATTENDANCE Y.T.D 3 DATES 182 LOCATION CHANGE & SKATE ROCK AT CIVIC ARENA C JANUARY 1992 REVENUE REPORT - GENERAL FUND I AES LICENSES PERMITS AND FEES INTER - GOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS MISCELLANEOUS REVENUE CONTRIBUTIONS FROM OTHER FUNDS REVENUE FOR OTHER AGENCIES TOTAL EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL CITY ADM. /CITY CLERK ELECTIONS FINANCE MOTOR VEHICLE ASSESSING LEGAL " k ANNING HALL CREATION BUILDING POLICE DEPARTMENT FIRE DEPARTMENT SCHOOL LIAISON OFFICER BUILDING INSPECTION EMERGENCY MANAGEMENT SAFETY COUNCIL FIRE MARSHALL ENGINEERING STREETS & ALLEYS STREET MAINTENANCE A/C LIBRARY SENIOR CITIZEN CENTER PARK /REC. ADMIN. RECREATION CIVIC ARENA PARK DEPARTMENT CEMETERY COMMUNITY DEVELOPMENT DEBT SERVICE AIRPORT TRANSIT ENERGY COUNCIL C.D.P. COORDINATRO LLOCATED TOTAL CITY OF HUTCHINSON FINANCIAL STATEMENTS 1992 JANUARY YEAR TO ADOPTED MONTH DATE ACTUAL BUDGET JANUARY 1992 BALANCE PERCENTAGE REMAINING USED 0.00 0.00 1,804,470.00 1,804,470.00 109.00 109.00 22,645.00 22,536.00 3,420.15 3,420.15 122,400.00 118,979.85 0.00 0.00 1,328,208.00 1,328,208.00 34,060.22 34,060.22 697,348.00 663,287.78 0.00 0.00 50,800.00 50,800.00 4,968.35 4,968.35 134,195.00 129,226.65 1,002.00 1,002.00 517,000.00 515,998.00 118.83 118.83 250.00 131.17 43,678.55 43,678.55 4,677,316.00 4,633,637.45 3,076.78 3,076.78 49,520.00 46,443.22 16,993.04 16,993.04 170,428.00 153,434.96 975.29 975.29 10,400.00 9,424.71 20,053.69 20,053.69 258,629.00 238,575.31 7,810.38 7,810.38 75,027.00 67,216.62 0.00 0.00 22,532.00 22,532.00 3,199.00 3,199.00 43,800.00 40,601.00 193.73 193.73 7,450.00 7,256.27 4,050.05 4,050.05 47,626.00 43,575.95 2,263.56 2,263.56 61,513.00 59,249.44 87,442.12 87,442.12 1,096,460.00 1,009,017.88 10,743.99 10,743.99 142,789.00 132,045.01 2,676.41 2,676.41 34,686.00 32,009.59 8,316.21 8,316.21 92,817.00 84,500.79 0.00 0.00 1,750.00 1,750.00 0.00 0.00 250.00 250.00 4,462.46 4,462.46 51,335.00 46,872.54 22,974.41 22,974.41 256,713.00 233,738.59 27,164.49 27,164.49 431,035.00 403,870.51 7,435.10 7,435.10 77,200.00 69,764.90 16,944.79 16,944.79 78,069.00 61,124.21 6,974.67 6,974.67 93,196.00 86,221.33 8,452.74 8,452.74 113,845.00 105,392.26 6,660.03 6,660.03 161,351.00 154,690.97 16,797.87 16,797.87 126,967.00 110,169.13 32,741.17 32,741.17 463,829.00 431,087.83 3,429.39 3,429.39 63,412.00 59,982.61 2,971.39 2,971.39 33,580.00 30,608.61 700.00 700.00 43,235.00 42,535.00 1,299.65 1,299.65 212,026.00 210,726.35 10,840.68 10,840.68 115,074.00 104,233.32 0.00 0.00 50.00 50.00 54,100.27 54,100.27 41,129.00 (12,971.27) 69,148.27 69,148.27 392,748.00 323,599.73 0.00 460,891.63 460,891.63 4,870,471.00 4,409,579.37 I ' JANUARY 1992 REVENUE REPORT - • LIQUOR SALES WINE SALES BEER SALES BEER DEPOSITS MISC. SALES INTEREST REFUNDS & REIMBU CASH DISCOUNTS TOTAL EXPENSE REPORT LIQUOR FUND CITY OF HUTCHINSON FINANCIAL REPORT - 1992 JANUARY 199 ENTERPRISE FUNDS LIQUOR FUND CURRENT YEAR TO ADOPTED BALANCE PERCENTAGE JANUARY DATE ACTUAL BUDGET REMAINING USED PERSONEL.SERVICES SUPPLIES, REPAIR & MAINTENANCE OTHER SERVICES & CHARGES MISCELLANEOUS CAPITAL OUTLAY TRANSFERS COST OF SALES OTHER I RAL REVENUE REPORT - WATER SEWER /FUND FEDERAL GRANTS WATER SALES WATER METER SALES REFUSE SERVICES REFUSE SURCHARGE SEWER SERVICES PENALTY CHARGES INTEREST EARNED S C O R E REFUNDS & REIMBURSEMENTS OTHER 35,951.91 8,305.91 52,271.30 (69.61) 4,010.88 785.34 0.00 (474.72) 35,951.91 8,305.91 52,271.30 (69.61) 4,010.88 785.34 0.00 (474.72) 100,781.01 100,781.01 1,359,000.00 1,258,218.99 12,566.48 174.25 1,765.62 305.00 0.00 0.00 105,648.72 0.00 120,460.07 0.00 34,138.18 270.00 42,462.11 3,549.33 120,231.35 774.39 0.00 0.00 529.50 12,566.48 174.25 1,765.62 305.00 0.00 0.00 105,648.72 0.00 460,000.00 135,000.00 710,000.00 0.00 45,000.00 10,500.00 0.00 (1,500.00) 132,748.00 3,350.00 38,600.00 8,800.00 1,000.00 120,000.00 1,026,776.00 4,500.00 424,048.09 126,694.09 657,728.70 69.61 40,989.12 9,714.66 0.00 (1,025.28) 120,181.52 3,175.75 36,834.38 8,495.00 3,000.00 120,000.00 921,127.28 4,500.00 7.8% 6.2% 7.4% 7.5% 7.4% 9.5% 5.2% 4.6% 3.5% 0.0% 0.0% 10.3% 0.0% 120,460.07 1,335,774.00 1,215,313.93 9.0% 0.00 34,138.18 270.00 42,462.11 3,549.33 120,231.35 774.39 0.00 0.00 529.50 0.00 0.00 531,800.00 8,000.00 666,000.00 0.00 1,504,000.00 15,000.00 160,000.00 0.00 3,000.00 2,000.00 0.00 497,661.82 7,730.00 623,537.89 (3,549.33) 1,383,768.65 14,225.61 160,000.00 0.00 2,470.50 2,000.00 TOTAL 201,954.86 201,954.86 2,889,800.00 2,687,845.14 EXPENSE REPORT - WATER SEWER /FUND REFUSE 65,221.44 65,221.44 774,816.00 709,594.56 39,599.51 39,599.51 760,750.00 721,150.49 WR 124,116.08 124,116.08 2,014,561.00 1,890,444.92 0.0% 6.4% 3.4% 6.4% 8.0% 0.0% 0.0% 0.0% 0.0% 7.0% 8.4% 5.2% 6.2% TOTAL 228,937.03 228,937.03 3,550,127.00 3,321,189.97 6.4% MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, January 21, 1992 1. CALL TO ORDER The meeting was called to order by Chairman Bill Craig at 7,30 p.m. with the following members presents Dean Wood, Clint Gruett, Roland Ebent, Tom Lyke, Craig Lenz and Chairman Bill Craig. Absents E1Roy Dobratz Also Presents Gary Plotz, City Administrator, John Rodeberg, Director of Engineering, Jim Marka, Building Official and Hark Hensen, Building Inspector. 2. MINUTES Hr. Lyke made a motion to approve the minutes of the regular meeting dated Tuesday, December 17, 1991. Seconded by Hr. Ebent the motion carried unanimously. 3. PUBLIC HEARINGS Chairman Craig read a letter from Mr. Joe Dooley withdrawing his request for Conditional Use Permit on Roberts Rd. City Administrator Gary Plotz explained the owner of the property Hr. Richard Smith will be proceeding with the request for a Conditional Use Permit. (a) CONSIDERATION OF CONTINUATION OF CONDITIONAL USE PERMIT REQUESTED BY FRANCIS CONDON ON HWY 15 N FOR MINI- STORAGE Chairman Craig reopened the hearing at 7 :35 p.m. with the reading of Publication #4328 as published in the Hutchinson Leader on Thursday, December 5, 1991. The request is for the purpose of considering a conditional use permit to allow for the construction of commercial and mini- storage located at Hwy 15 North. City Administrator Plotz explained the staff recommendation and concerns regarding drainage. Hr. Condon explained his contact with the hospital and discussions with Hr. Gib Lehman. He also suggested the conditional use permit be approved contingent on hospital approval and the staff recommendations being met. Hr. Condon would like the possibility of water and sewer availability to the site. City Engineer John Rodeberg stated the site is close to water and sewer and a smaller line could service the area. . Hr. Condon explained if the sewer and water were not available then only storage will be in the site and 5 spaces will be added for storage. With sewer and water 1 -A. (.�) HUTCHINSON PLANNING COMMISSION MINUTES however, commercial will be added. Discussion followed on the concerns with drainage and liability issues. City Engineer Rodeberg explained the land is useless to the Hospital and Burns Manor. Mr. Condon explained his not creating a deep pond but more of a swamp. Mr. Lehman, Hutchinson Hospital, explained what the hospital has received which very limited. He stated the hospital is concerned with drainage problems and Burns Manor, but they are open to discussion with Hr. Condon and the City staff. He commented on elevations and a site plan. Chairman Craig suggested to continue the request to February to work out drainage and surface water. Mr. Condon questioned the new ordinance and the cost of the plan. He would like the Planning Commission to respond individually to the possible decision. Chairman Craig stated the only issue he can see is drainage and if that is approved by the city he is in favor of the request. Mr. Lenz agrees with Chairman Craig's response. Mr. Lyke abstained from commenting. Mr. Wood agreed with Mr. Lenz and Hr. Craig. Mr. Ebent agrees with the drainage being resolved and added if the building were to be used for anything other than storage, all criteria for City Building Codes will have to be met. Mr. Gruett commented on staff recommendations and all criteria also has to be met and he would back the project. Mr. Wood moved to continue the hearing to February, seconded by Hr. Lenz the motion carried unanimously. (b) CONSIDERATION OF ADOPTION OF PROPOSED ZONING ORDINANCE #464 - CITY OF HUTCHINSON Chairman Craig opened the hearing at 7155 p.m. with the reading of publication #4334 as published in the Hutchinson Leader on Thursday, January 9, 1992. The request is for the purpose of considering the adoption of the revision of the Zoning Ordinance #464 for the City of Hutchinson. City Administrator Plotz commented on addressing only some issues in the final draft and not page by page. 0 9 Building Official Jim Harka commented on the staff • meeting addressing concerns of Hr. Don Glas, President Firstate Federal and Mr. John Bernhagen, HCDC Director. HUTCHINSON PLANNING COMMISSION MINUTES He read correspondence from Hr. Glas regarding minimum square footage. City Engineer Rodeberg explained the request for a minimum size house and enforcement level as far as discrimination. Building Official Harka explained the previous zoning ordinance requiring 24' width. He stated that in most cases covenants by the developer now limit the sizes of homes. Hr. Harka then commented on Hr. Bernhagen's concerns some of which are semantics. In Section 7.10 regarding yard space encroachment some changes in wording were made to make the section more understandable. Section 7.14 should have read Utility sheds. Discussion followed on Section regarding Annexation of land and the timing of rezoning being up to the developer. Section 8.03 was changed from 960 sq. ft. to 720 sq. ft. Section 8.04 "employees" is in regard to In Home Occupations. Section 8.07 regarding swimming pools should read 'private use" not "exclusive'. Mr. Harka stated the Building Code has adopted a swimming pool requirement. Section 8.12, City Engineer Rodeberg explained the 25' setback in C -4 and the difference with regard to C -1 and C -2. Grain elevators are addressed throughout the zoning ordinance. Hr. Harka explained the zoning map does not, at this • time, include I -1, I -2 and Business Park Districts. Mr. Wood moved to close the hearing, seconded by Hr. Gruett the hearing closed at 8,20 p.m. Hr. Ebent made a notion to approve the final draft of the ordinance noting the changes directed by staff, seconded by Hr. Gruett the notion carried. (c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RICHARD SMITH FOR CONSTRUCTION OF DUPLEX ON ROBERTS RD Chairman Craig opened the hearing at 8,21 p.m. with the reading of publication #4335 as published in the Hutchinson Leader on Thursday, January 9, 1992. The request is for a conditional use permit to allow for the construction of a duplex in an R -1 District. City Administrator Gary Plotz explained the request by the owner of the property and not the applicant. He also stated this as a land use question. There was discussion on the lot in regard to the church parking lot and the fact the church has chosen not to purchase the lot. Hr. Smith commented on the lots in the area being PUD and would be sill to continue to the • February meeting. City Engineer John Rodeberg explained that there is no sanit8ry sewer in front of the lot and the property owner would be responsible for the service. HUTCHINSON PLANNING COMMISSION MINUTES Hr. Lenz made a motion to continue the hearing to the February, seconded by Mr. Gruett the motion carried. Hr. Bruce Ohland, 404 Boulder, questioned the drainage and commented on problems he presently has. Mr. Rodeberg stated the drainage would be addressed in the site plan. (d) CONSIDERATION OF VACATION OF UTILITY EASEMENT IN STONEY POINT 3RD ADDITION Chairman Craig opened the hearing at 8135 p.m. with the reading of publication 4 4336 as published in the Hutchinson Leader on Thursday, January 9, 1992. The request is for the purpose of considering a petition to vacate a utility easement located in Stoney Point 3rd Addition. City Administrator Gary Plotz stated new easements must be provided. Mr. Lyke explained the existing feeder must be moved at the owner's expense. Hr. Smith, property owner, commented on the letter for relocating the utilities. • City Engineer explained the terms of an easement. There was discussion on the easement issue, present concerns and providing a drawing showing the easement location. Hr. Wood moved to continue the hearing to the February meeting, seconded by Hr. Lyke the motion carried. Staff was directed to research the conditional use permits granted for duplexes in R -1. 4. NEW BUSINESS (a) CONSIDERATION OF LOT SPLIT REQUESTED BY BUD MAYNARD LOCATED ON HWY 15 N City Engineer John Rodeberg commented on sewer and water hookup. Hr. Maynard explained the hookup and easement. Hr. Rodeberg stated that if sewer and water are available the property owner must hookup. Mr. Lyke stated that gas and electric may need future easements for underground service. Discussion followed on the need for easements in lot splits. Hr. Lenz moved to table the item to February, seconded by • 4 HUTCHINSON PLANNING COMMISSION MINUTES • Mr. Gruett the notion carried. (b) DISCUSSION OF AMENDMENT TO SUBDIVISION ORDINANCE REGARDING PUBLIC SITES AND OPEN SPACES WITH RECOMMENDATION TO CITY COUNCIL There was discussion of the Subdivision Ordinance regarding parkland. Building Official Harka explained the proposal of parkland contribution and the percentages suggested. He stated the park board did have input on the ordinance changes. Some of the new proposals would bes if no record on parkland shows on a lot split the fee can be maintained, equipment purchase is addressed, cash contribution and developing of parks. There was discussion on maintaining a good park system and look ahead to the future. Mr. Lenz moved to recommend approval of the proposal to City Council, seconded by Mr. Ebent the notion carried unanimously. 5. OLD BUSINESS • (a) CONSIDERATION OF ANNUAL REVIEW OF CONDITIONAL USE PERMIT REQUESTED BY JEFF MUNSELL FOR DANCE STUDIO City Administrator Plotz commented on the history of the property and annual review of the conditional use permit. Mr. Munsell stated he is the owner of the property. Mr. Plotz explained the building must meet code. Building Official Marka stated there are questions of handicap accessibility and the building code regarding permanent structures. Mr. Munsell stated the parking lot will be hardsurfaced in the Spring and handicap access is not a problem. Discussion followed on access to the property. There was discussion of renewal being yearly. Mr. Wood made a motion to recommend approval as a yearly review in July, however, if the blacktop of the parking, handicap accessibility and the frost footing issues are resolved by July 1, 1992 and review of the conditional use permit will continue to July 1, 1993. Seconded by Hr. Gruett the motion carried unanimously. • 5 HUTCHINSON PLANNING COMMISSION MINUTES (b) COMMUNICATION FROM STAFF City Engineer Rodeberg presented for information proposed annexation and the McLeod County Fair Grounds site. 6. ADJOURNMENT There being no further business the meeting was adjourned at 9:55 p.m. 0 • • 6 SENIOR ADVISORY BOARD MELTING 0 January 9, 1992 Members present, Mildred Jensen, Ruby Krueger, Lloyd Mueller, Reuben Holman, Marie Kaping, Arnold Heil and Elsa Young Ex- officio member presents Arnold Rotzien Staf_ present, Barb Haugen and Ruby Hanner Chairman Mildred Jensen called the meeting to order at 9130 a.m. The minutes were approved as written. Arnold Rotzien gave the treasurer's report. The last balance in the checking account was $658.05. A check in the amount of $399.99 will be written to cover the cost of exercise equipment which will leave a balance of $2$8.06. We will be reimbursed by the city for the equipment. O Business The bake sale netted $212.77 plus some additional donations. Julie Jensen is donating an older model slide projector. The treadmill and exercise bike will probably be placed in the east end of the buildingr. Some monitoring will have to be done as to the use of this equipment and people renting the building must be instructed not to use the equipment. 'deekend and family groups will be more difficult to monitor. • Senior transportation ticket supplies ran out during December, however, we did get some donations. Funding for 1992 is in place and the program will be more closely monitored. Usually ten tickets at a time are given out which are to be used on a one way basis whenever possible. Nothing is to be added to the building fund at the present time as $1,000.00 was added in November. There is presently approximately $30,000.00 in the fund. Meetings have been held regarding the Elder Mentor Program. This program will involve seniors in the school system by working with smaller children sometimes on a one -two -one situation. The present reading program is an example. It is possible to purchase plain banners for the Senior Center and have someone paint them. It is planned to purchase two banners which will be mounted on a pole outside the building. iue Senior Center sign will be painted when weather permits. New Bus Barb Haugen asked if anyone had any suggestions as to what the 1992 United '.Jay request should be. She stated the United Way has been very helpful in the past as far as providing needed equipment for the Center thus making it a Frowinr, and expanding program. Mildred Jensen and Marie Kaping have completed their first term on the Senior Advisory Board. Jensen stated she would serve another term but Marie Kapirug elected not to do so. Elsa Young's second term has ended so two rerlacements on the board are needed, Mayor Ackland will make the final selection from • cane` '.rtes suggested to him. 4 A �3, Senior Advisory Board Meeting'- 2 January 9, 1992 Funi raising projectsi People will be asked to donate used or unuked greeting earls. These cards will be reconstructed and sold for 50¢ per card. In some Instances they will be made into rift tags. Gift items will be made for an event called "Christmas in July" and the various items will ba sold at that time. Ruby Krueger and Lloyd Mueller volunteered to co -chair the spring dinner and plans for this event will be made soon. 'Pours and activitiesi Haugen stated many things have been scheduled. A pinochle tournament Brill be held. The second Tuesday of each month a hearing clinic will be held but no sales pitch. A ten day trip to Washington, D.C. is being planned. A discussion followed with some members opposing and some in favor of the trip. A neu program called "The LrealSast Conversation Club" Is being planned wherein a subject of conversation is introduced by a facilitator for discussion. There being no further business, the meeting adjourned at 10125 a.m. Respectfully submitted, Dlsa Young, Secrigr�y P. S. I would like to say that I have enjoyed serving on the Senior Advisory $oasd for ".e past six years. As I expressed to Arnold Rotzien recently, I think the • most important thing we have accomplished during this period of time was to get the building fund started thanks to Emma Lake's seed money. Keep up the good work and keep that fund growing before we get too old to care! is C February 21, 1992 MEMO TO: MAYOR 3 CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: CERTIFICATES OF DEPOSIT We have added a report of city investments in certificates of deposit for City Council review. The report will be present on a monthly basis listing the amounts, interest rates, dates purchased and matured, in addition to the institution issuing the certificate. If you have • additional call. • any question regarding this report or if you would like information not currently provided please give me a City Hall Parks &Recreation 37 Washington Avenue West 900 Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 - r,;,i !,d-- n ,,rc _r. „r„ Police Department 10 Franklin Street South (612) 587 -2242 0 CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT February 21, 1992 Institution Interest Date Date Amount ------------------------------------------------------ Rate of Purchase of Maturity Firstate 42- 120943 -6 5.50% 10/24/91 3/12/92 $150,000.00 Firstate 42- 118337 -5 5.40% 11/14/91 3/12/92 1,325,000.00 Firstate 42- 117168 -5 5.40% 11/14/91 4/16/92 300,000.00 Firstate 42- 120479 -1 5.35% 12/12/91 6/11/92 550,000.00 Firstate 017020942.6 5.35% 12/12/91 7/11/92 500,000.00 TREAS BONDS 644136 7.18% 12/12/91 2/15/2001 373,500.00 TREAS BONDS 644137 7.13% 12/12/91 10/15/98 310,758.20 Firstate 41- 121498 -0 4.3D% 12/31/91 4/15/92 400,000.00 Firstate 41- 1214999 -8 4.60% 12/31/91 12/30/92 500,000.00 Firstate 42- 117375 -6 4.50% 1/16/92 4/30/92 1,150,000.00 Firstate 42- 120527 -7 4.50% 1/16/92 5/28/92 300,000.00 Firstate 5017019886 5.55% 2/13/92 3/26/92 650,000.00 Firstate 41- 121442 -8 5.35% 2/13/91 4/16/92 127,000.00 $6,636,258.20 A 14EMORANDUM TO: Bonnie Baumetz FRO14: Steve Hadson, Chief of Police yV\ DATE: February 20, 1992 R�: American Legion Club This memorandum will serve to notify you that the issues surrounding the licensing of the American Legion Club to serve intoxicating liquor have been satisfactorily resolved. Therefore, please place the approval of the liquor license on the city council agenda for the February 25 meeting. ® If_ you have any questions or concerns regarding this memorandum, please do not hesitate to contac'- me at your earliest convenience. /lkg 92 -10 -0001 • • PUBLICATION NO. 4338 NOTICE OF HEARING LETTING 110. 3 PROJECT NO. 92 -05 & 92 -OG TO WHO11 IT HAY CONCERN's Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the City Hall at Bt00 P.M. on the 25th day of February, 1992, to consider the making of an improvement of; Project No. 92 -05 Adams Street /Trunk Highway 22 from Fair Avenue to Washington Avenue; and Project No. 92 -06 Fair Avenue from Adams Street to Jefferson Street; by construction of Sanitary Sewer and Services, Watermain and Services, Trunk and Lateral Storm Sewer, Grading, Gravel Base, Bituminous Base, Bituminous Surfacing and Appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefitted property, for which. property owners shall receive mailed notice. The estimated City Cost of said improvement is $206,700.00, the estimated 11NDOT cost is $289,500.00, with an estimated $96,700.00 Assessable Cost, for the total estimated cost of $592,900.00. Such persons as desire to be heard with reference to the proposed Improvement will be heard at this meeting. Dated, January 14th, 1992 City Admin trato PLEASE NOTE: IT IS DIPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR MRICIL CAN BE SETH INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHIN&S , 1 LEADER ON TUESDAY, FEBRUARY 11TH, 1992 AND ON TUESDAY, FEBRUARY 18TH, 1992. f A: 1992 PUBLIC HEARINGS / City of $34 - 40 Hutchinson $ 38 DRIVEWAY PANEL $500 -700 /each $ 600 WATER SERVICE Letting No. 3 /Adams St (TH 22) & Fair Ave TYPSCAL ASSESSMENT RATES ITEM RANGE AVERAGE STREET IMPROVEMENTS $34 - 40 /FF $ 38 DRIVEWAY PANEL $500 -700 /each $ 600 WATER SERVICE $600 -800 /each S 700 SANITARY SEWER SERVICE $600 -800 /each S 700 TYPSCAL ASSESSMENTS ITEM (66 front foot lot) RANGE STREET IMPROVEMENT ONLY $2,240 - $2,640 UTILITY SERVICE REPLACEMENT ONLY $1,100 - $1,500 STREET IMPROVEMENTS AND SERVICES $3,340 - $4,140 • STREET, SERVICES, AND DRIVEWAY PANEL S3,840 - $4,940 GENERAL SNF'ORMA TSON ► The street improvement assessment is based on the cost of a typical residential street calculated on actual bid prices ► The STATE will pay for center 24' of highway, street oversizing and a portion of storm sewer, curb and gutter, and restoration ► The CITY will pay for sanitary sewer and watermain lateral replacement, and a portion of the storm sewer > MILL DESIGN PROJECT AND GO OUT FOR BIDS IF APPROVED AT PUBLIC HEARING > ASSESSMENT HEARING TO BE HELD AFTER BIDS, PRIOR TO AWARD OF CONTRACT > ACTUAL ASSESSMENTS TO BE CALCULATED FOR ASSESSMENT HEARING > PAYMENT OPTIONSo Full payment without interest by October 1, 1992 Full payment with interest (troy October 1st) by November 15, 1992 After November 15, 1992 the assessments are certified to tax rolls Assessment on Tax Roll, 10 years with interest, Equal Principal Deferment available for property owners, meeting income guidelines, who are either over 65 years old or disabled. 5 c,. • 0 �?S26� REWVED w w I 7 Z� .., , �✓.v.�,� �- ,�.� �d . -5 I RESOLUTION NO. 9664 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 3 PROJECT NO. 92 -05 & 92 -06 WHEREAS, a resolution of the City Council adopted the 14th day of January, 1992, fixed a date for a Council Hearing on the improvement ofs Project No. 92 -05 Adams Street /Trunk Highway 22 from Fair Avenue to Washington Avenue; and Project No. 92 -06 Fair Avenue from Adams Street to Jefferson Street; by construction of Sanitary Sewer and Services, Watermain and Services, Trunk and Lateral Storm Sewer, Grading, Gravel Base, Bituminous Base, and Bituminous Surfacing and Appurtenances. AND WHEREAS, ten days' published notice of the hearing.through two weekly publications of the required notice was given and the hearing was held thereon on the 25th day of February, 1992, at which all persons desiring to be heard were given an opportunity to be heard thereon. • NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNFSOM 1. Such improvement is hereby ordered as proposed in the resolution adopted the 14th day of January, 1992. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 25th day of February, 1992. Hayor City Administrator • A , RESOLUTION NO. 9665 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE • The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Corrossion Inhibitor #7393, 750 Gal. $6,675 Water Treatment Water Yes Nalco Chemical Co. W The following items were authorized due to an emergency need: ITEM I COST I PURPOSE I DEPT. I BUDGET I VENDOR Date Approved: February 25, 1992 • Motion made by: Seconded by: Resolution submitted for Council action by: • RESOLUTION NO. 9668 RESOLUTION SETTING ELECTION, LOCATIONS OF PRECINCTS, AND APPOINTING OF JUDGES FOR THE CITY PRESIDENTIAL PRIMARY ELECTION TO BE HELD APRIL 7, 1992 WHEREAS, Chapter 204B, Section 204B.16, Subd. 1 and Section 204B.21, Subd. 2 of the Laws of Minnesota states that the governing body of any municipality, by resolution adopted prior to the giving of notice of the election, may designate the location of polling place and naming of judges for the City Presidential Primary Election, NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the polling place to be used during the 1992 City Presidential Primary Election for all precincts will be in the Recreation Center located at 900 Harrington Street. 2. That the Election Judges are hereby appointed in accordance with the attached list. • Adopted by the City Council this 25th day of February, 1992. Paul L. Ackland Mayor ATTEST: Gary D. Plotz City Administrator 9 ELECTION JUDGES CITY OF HUTCHINSON PRECINCT 1 ROSINA JOHNSON 587 -5677 450 ROSE LANE RUTH HAGEN 587 -8109 554 CLARK ST DeETTA MCLAIN 587 -6069 755 SPRUCE ST HELEN LICKFELT 587 -6747 545 MAIN NO ELINOR ZIEGLER 587 -3007 66 MCLEOD AVE PRECINCT 2 A SEDONA MILLER 587 -2205 714 SHADY RIDGE DELAIN ROLFE 587 -3034 844 SECOND AVE S.W. PHYLISS WESELOH 587 -6318 1109 LEWIS AVE CHARLOTTE BYE 587 -3168 515 LINCOLN AVE PRECINCT 3 DORIS DAGGETT 587 -2382 978 ROLLING GREEN LN EVELYN VANHALE 587 -6820 915 THOMAS AVE DARLEEN KNIGGE 587 -8415 674 HARRINGTON DELORES BRUNNER 587 -7258 968 HAYDEN AVE • GLADYS MADSON 587 -8348 528 KAY PRECINCT 4 JO GILHOUSEN 587 -4831 621 FOURTH AVE SW NORMA SCHEPERS 587 -3134 305 PISHNEY LANE E PEARL SEALE 587 -3083 569 HILLER ARLIS CLABO 587 -8585 580 MILWAUKEE PRECINCT 5 GRACE KOTTKE HARRIET SCHMIDT CLARA TEWS MARY J. BRUMOND IRMA KREIE REGISTRATION TABLE FERN FRANK NORMA TOTUSHEK 587 -8139 1028 JEFFERSON 587 -5466 45 SHERWOOD CR 587 -5235 714 JEFFERSON ST SO 587 -2885 716 HASSAN ST 587 -5734 55 SHERWOOD CR 587 -3280 595 LYNN RD 587 -2318 1151 FAIRWAY AVE 0 HUTCH, INC. ' ..= =EASTK LLOC;GBOULEVAI;D o ST.PAUL,MN n SSio1 F'ebrt:�r 13, 1942 Ga - y PlOtz City o.: Hutchinson VITA FAC.31MIIE 234 -4240 Storm Shelter The State of t: storm s'.:Glter at Country Club Terrace is as fo1 ?.o.rs: We have selacced a location :.en.::al to the tenants. We have. inv.�stigated existing utilities and have found ;,hat the structure will fit on the site. • We have initiatzd plan pruparation in conjunction hi Glscson and Associates an architect in St. Paul. • We have ia,quired as to the potential availa,ility of funds at MargLStte Bank Golden Valley and Marquette Bank Hutc.Mnson. • • We will continue to pursue the funding becomes at>ailable•it will cut of the ground. Very truly yo %trs, HUTCH, INC. W. R. Blook storm shelter alternative. If be built as soon as the frost is tti',P.SLGCK.Qc "v.., "� f /.;, ?;AGaI � E'1 ^•,^%� °_•��rl / I I January 31, 1992 Mr. W. R. Block Hutch, Inc. 369 East Kellogg Blvd. St. Paul, MN 55101 Dear Mr. Block: s I am writing to remind you that Hutch, Inc. is scheduled to be on the agenda for the first City Council meeting in February. The three items to be discussed pertain to: (1) Temporary Evacuation Plan for Country Club Terrace; (2) Plans and Specifications for Permanent Storm Shelter at Country Club Terrace; and (3) Construc- tion Schedule for Shelter at Country Club Terrace. Since the City of Hutchinson has been selected as the location for Governor Arne Carlson to present his State of the State Address on February 11, the City Council changed its regular meeting date from February 11 tj Thursday, February 13. The meeting will begin at 7:30 P.M. If you are unable to be present on February 13, please advise Gary Plotz or myself. Sincerely, CITY OF HUTCHINSOf1 Marilyn J. Swanson Administrative Secretary cc: Mayor Paul L. Ackland Gary D. Plotz, City Admin. Randy DeVries, Water /111ITP Dir. • • City Hall Pjrrks &Recreation Police Department 37 Washington Arenne Nest 900 Horrington Street 10 Franklin Street Soutlr (612) 5S7 -5151 (612) 5S7 -2975 (612) 5S7 -2242 Hutchiusou, tifillnesota 55350 r..; �.•......a_a I,- 91A. i • 0 HUTCH, INC. 389 EAST KELLOGG BOULEVARD • ST. PAUL, MN • 55101 January 2, 1992 Honorable Mayor and City Council City of Hutchinson 37 Washington Avenue West Hutchinson, MN 55350 Honorable Mayor and Council Members: auk FOR YOUR INFORMATION At the December 10, 1991 meeting the City Council agreed to honor the sewer /water agreement drafted in January of 1991. The initial term of the agreement is for a one year period upon which time it will be reviewed. I£ you will recall, I had asked for a five year term to coincide with my financial obligations at Marquette Bank in Hutchinson. The one year period should begin on June 1, 1991 the actual date the agreement went into effect. That way the agreement will cover four quarters ie., summer and fall (already paid), winter and spring. The agreement will terminate on May 31, 1992 and will be considered for extension at that time. The intent of the original agreement was for a one year period. The Council action of December 10, 1991 will reduce that to seven months. (June - December 1991). Please extend the contract to May 31, 1992 at your earliest convenience. Very truly yours, HUTCH INC. W.R. Block il. W.R. BLOCK GENERAL MANAGER • 612- 228 -9564 Y—Q' C, a FOR YOUR INFORMATION At the December 10, 1991 meeting the City Council agreed to honor the sewer /water agreement drafted in January of 1991. The initial term of the agreement is for a one year period upon which time it will be reviewed. I£ you will recall, I had asked for a five year term to coincide with my financial obligations at Marquette Bank in Hutchinson. The one year period should begin on June 1, 1991 the actual date the agreement went into effect. That way the agreement will cover four quarters ie., summer and fall (already paid), winter and spring. The agreement will terminate on May 31, 1992 and will be considered for extension at that time. The intent of the original agreement was for a one year period. The Council action of December 10, 1991 will reduce that to seven months. (June - December 1991). Please extend the contract to May 31, 1992 at your earliest convenience. Very truly yours, HUTCH INC. W.R. Block il. W.R. BLOCK GENERAL MANAGER • 612- 228 -9564 Y—Q' ARNOLD & MCDOWELL DAVID B. ARNOLD ATTORNEYS AT LAW GARY D. MCDOWELL STEVEN A. ANDERSON l01 PARR PLACE O. BARRY ANDERSON' H UTCRINSON, MINNESOTA 55350-2563 STEVEN S. ROOF "UNA K. FRETLAND DAVID A. BRUROOEMANN PAUL D. DOVE- JOSEPH M. PAIEMENT JAMES IT[LEY RICHARD O. MCOEE TIMOTHY W.F NSII MARY E. HORROCKS CATHRYN D. "ERR Mr. W. R. Block Hutch, Inc. 369 East Kellogg Blvd. St. Paul, Mn. 55101 (612) 567 -7575 FA (612) 387 -4096 RESIDENT ATTORNEY O. BARRY ANDERSON January 16, Re: Sewer /Water Agreement Our File No. 3188 -90175 Dear Mr. Block: Or COU IXL WILLIAM M. CAMERON RAYMOND C.I At LIER PAUL N. BSOICH CRARLES R.CARMICHAEL" S CEDAR LAKE ROAD MIHNEAPOLIS.MINNESOTA 3x16 (614) x3 -9000 \ MN TOIL ]FREE 600 -562 -4]43 \ lAE(6Dt)xS -1T95 1992 z Your letter of January 2, 1992, although technically not an agenda item for the City Council at its most recent meeting, was reviewed and discussed. The matter was referred to our office as counsel • for the City of Hutchinson. As you know, the City Council approved the meter reading experiment through the end of calendar year 1991. This was the time period contemplated by the original discussion over a year ago, although that discussion never resulted in a formal agreement. In discussing the matter with the City Council, I don't believe there is any significant support for extending the agreement beyond December 31, 1991. On the other hand, it would be my recommendation to the City Council that they approve an extension through May 31, 1992 settling all claims and potential claims arising out of the meter reading issue. From the Council's perspective, this would have the affect of terminating the endless discussion of the storm and sanitary sewer issues and on that basis, I believe the Council could justify deviating from its prior course. Obviously, I cannot speak for the Council on this issue, but I believe my recommendation would be given great weight. Please give me a call if you would like to visit about this matter further. Thank you. Best regards. Very truly yours, ARNOLD 6 McDOWELL G. Barry Anderson GBA:lm �'^� CC Paul �1!Btlf" A C[YIL iB lPECIALIHT BY THE MINNESOTA STATE BAR ASSOC""ON LZaryE� 1W EB YYEAL PROPERTY LAN SPECIALIST BY THE MRINESOTA STATE BAR ASSOCLTTOS 3O1 SOUTH MD STREET PEINCEYON. MINIIKSOTA 53571 (612) ' 9 -4414 7A (612) 589 -5306 ` h r JA 1 X992 eRk ` 0 �,N • City o f � December 19, 1991 v \ J� 1 MEMO I am attaching a copy wa �na „ mptions for the businesses coded as such under our utility billing system. The listing details the past four billing cycles showing the thousands of gallons of water used per customer. At the far right column is the amount of sewer (in thousands of gallons) upon which the billing is based. • It would appear the winter quarter gives the best break to the commercial users. Except for a few exceptions the gallons used is the least amount for each customer. There are a few for which this is not true but the difference would not appear significant. (We Charge $2.30 per thousand on sewer use.) At this time it would appear the customer would not bene by a chan in the method of using winter qu_ar_ er wa consu me ion to de ermine sewer ga T3 f or the year, you see a problem or would like to discuss alternatives please give me a call. I am by way of this memo corresponding to the balance of the city council. The attached run is not included in their memo but can be made available upon request if they so desire. C.C. Mayor & City Council 6 - Plotz, City Administrator Randy DeVries, WWTP Director 0 CihjHnll Parks &Recreation PoliceDeyarhuent 37 TVashingtonAveiuue lVest 900 Harrington Sheet 10 Franklin Street South (612) 557 -5151 (612) 537 -2975 (612) 557 -2242 Hutchinson, Minnesota 55350 � ° 1 C ILL �\ DATE: January 14, 1 992 TO: mayor and City Council FROM: Randy DeVries Director of W ater & Was Operati SUBJECT: Water $ sewer flows at Country Club Terrace The following are the flows that we measured from November 28, 1989 - December 3, 1989. 11/28/89 44,370 gal. /day 11/29/89 44,380 gal. /day 11/30/89 51,850 gal. /day 12/01/89 -- 12/3/89 weekend 186,010 gal. TOTAL 326,610 gal. Average 54,435 gal. /day Water flow for this quarter cc: Gary Plotz Ken Merrill Dick Nagy Merle Meece Bill Block RD/ ds 4,097,000 gal. 45,522 gal. /day average C J E Ght Hall Parks E Rccrcation Police Dcyartmcnt 37 I1 "aslzington Arcuue lt'cst 900 Harrington Street 10 Franklin Street South (b12) 557 -.5131 (612) 587- 29, - 5 (612) 587 -J242 FI r f- Ir iz �fir rr, v f, ,n �� r 0 HUTCH, INC. 3% EAST KELL OGG BOULEVARD • ST. PAUL., MN • 6511 January 20, 1992 Mr. Gary Plotz City of Hutchinson 37 Washington Ave. W. Hutchinson, MN 55350 Dear Mr. Plotz: JAN 1992 N� N 4 Received the January 14, 1992 memorandum from Mr. DeVries relative to the monitoring of a sanitary sewer manhole between 11/28/89 and 12/3/89. The total amount of flow measured was 326,610 gallons. This number was then compared to the winter quarter of 1989 which includes the months of December 89, January and February 1990. The memorandum implies that the average flow through the sewer was 54,435 gpd and the average flow through the master meter was 45,522 gpd• First of all, if the City was monitoring the sewer manhole it is inconceivable that the master meter was not read on the same days. Secondly, three days of the monitoring occurred in the fall quarter and three days in the winter quarter. Therefore the use of the winter quarter only as a comparison is incorrect. Thirdly, the accuracy of the manhole monitoring equipment at low flows is ±25 %. • If the purpose of the monitoring was to determine infiltration, the water should have been shut off for a minimum of eight hours. Then all flow through the sewer could have been considered infiltration. As it stands, your monitoring results are absolutely meaningless. They have nothing to do with the fact that we have agreed to pay for all water passing through the master meter and all water (as sewer charges) passing through the individual meters. If our account is being selected as one that should pay sewer charges on infiltration then it should be applied on a city wide basis. If your main concern is the loss of revenue due to finally billing our account fairly, then I suggest modifying the billing rates city wide. Again, our concern is that we are treated fairly. We have been overbilled for years. The city has benefitted from the overbilling. Now we have a system that works. If the city is short of revenues, increase the rates to all users. Very truly yours, • HUTCH INC. W. R. Block W.R. BLOCK GENERAL MANAGER • 612 -228 -9564 V /74 1 C M E M O R A N D U M DATE: February 25. 1992 TO: Mayor & City Council FROM: Water Billing Department SUBJECT: Delinquent water & sewer accounts for the month of Feb Attached is a listing of the delinquent water and sewer accounts for the month of Feb. Recommend service be discontinued on Monday, Mar 2nd, 1992 at Noon. 0 City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 9 -A. Hutchinson, Minnesota 55350 - Prialn /nn n'. - v:!rd i,amll- 3- 030 - 0646 -082 Jack Krippner 646 Second AV SE Hutchinson MN 55350 646 Second AV SE 108.78 cc: Vicky Klabunde Rt 1 Box 218 Brownton MN 55312 3- 045 - 0607 -088 Tina Kranalar 607 Third AV SE Hutchinson MN 55350 607 Third AV SE 19.76 cc: Stan Koci 525 Fourth AV Hutchinson MN 3- 060 - 0183 -003 Dennis McCutchen 183 Fourth AV NW Hutchinson MN 55350 183 Fourth AV NW 124.32 3- 065 - 0535 -001 Tim Stevens 535 Fourth AV SE Hutchinson MN 55350 535 Fourth AV SE 123.27 3- 075 -0087 -002 Brian Hauer 87 Fifth AV NE Hutchinson MN 55350 87 Fifth AV NE 107.73 Promises 3/6/92 3- 080 - 0250 -041 Vance Haugen 250 Fifth AV NW Hutchinson MN 55350 250 Fifth AV NW 133.88 Promises 3/3/92 3- 095 - 0139 -041 Olga Fenske 139 Sixth AV NE Hutchinson MN 55350 139 Sixth AV NE 172.62 3- 125- 0115 -063 James Gordon 115 Tenth AV NE Hutchinson MN 55350 115 Tenth AV NE 186.06 3- 130 - 0136 -041 Miles Willhite 136 11th Ave NE SW Hutchinson MN 55350 55350 136 11th Ave NE 249.00 Promises 3/9/92 3- 210 - 0105 -043 Glynis Vacek 105 Adams St S Hutchinson MN 55350 105 Adams St S 105.21 cc: Sam Estrin 1007 Milwaukee AV Hutchinson MN 55350 Promises 3/4/92 3 -275- 0435 -236 J Schlumpberger 435 California St #2 Hutchinson MN 55350 435 California St #2 28.56 cc: Wayne Kenning 705 Milwaukee AV Hutchinson MN 55350 3- 275 - 0435 -312 Beilke /Paul 435 California St #3 Hutchinson MN 55350 435 California St #3 107.16 cc: Wayne Kenning 705 Milwaukee AV Hutchinson MN 55350 Promises 3/8/92 11 3 -275- 0605 -012 3- 655 - 0805 -091 Scott Plakka Steve Synstelien 605 California St 805 Lindy Ln Hutchinson MN 55350 Hutchinson MN 55350 605 California St 805 Lindy Ln 140.49 171.05 Promises 2/28/92 3- 380 - 0446 -062 Stephen Voeklel 3- 655 - 0823 -071 446 Erie St S Jan Schmidt Hutchinson MN 55350 823 Lindy Ln 446 Erie St S Hutchinson MN 55350 50.63 823 Lindy Ln Promises 3/5/93 119.81 Promises 3/6/93 3- 500 - 0316 -082 Tammy Olson 3- 680 - 0877 -011 316 Hwy 7 East Sharon Sauter Hutchinson MN 55350 877 Main St N 316 Hwy 7 East Hutchinson MN 55350 361.16 877 Main St N cc: Robert Peterson 101.64 16 Grove St S cc: Bruce Crosby Hutchinson MN 55350 879 Main St N . Hutchinson MN 55350 Promises 2/28/92 3- 505 - 0225 -033 All Seasons Flowers 225 Hwy 7 West 3- 735 - 0336 -011 Hutchinson MN 55350 Dale Schlueter 225 Hwy 7 West 336 Monroe St S 211.82 Hutchinson MN 55350 336 Monroe St S 239.03 3- 530 - 0712 -021 Vince Jahner 712 Hilltop Dr 3- 735 - 425 -038 Hutchinson MN 55350 Gerald Wegner 712 Hilltop Dr 425 Monroe St S 219.63 Hutchinson MN 55350 cc: James Schlagel 425 Monroe St S 656 Juul Rd 94.61 Hutchinson MN 55350 3- 735 - 0441 -034 3- 535 - 0446 -003 Liz Mauer Scott Paulsen 441 Monroe St S 446 Huron St S Hutchinson MN 55350 Hutchinson MN 55350 441 Monroe St S 446 Huron St S 91.04 • 135.03 3- 735 - 0540 -031 3- 815 - 0577 -028 James Deragon Georgia Ruiz 540 Monroe St S 577 Prospect St Hutchinson MN 55350 Hutchinson MN 5350 540 Monroe St S 577 Prospect St 197.93 57.87 cc: Dan Carrigan 530 Prospect St 3- 755 - 0400 -074 Hutchinson MN 55350 Butch Irvin Promises 3/2/92 400 Northwoods Av Hutchinson MN 55350 3- 870 - 0707 -071 400 Northwoods Av Jeff Hart 179.34 707 Shady Ridge Rd Hutchinson MN 55350 707 Shady Ridge Rd 3- 765 -0810 -092 166.11 Dave Laine 810 Oak St Hutchinson MN 55350 3- 980 - 1359 -031 810 Oak St Greg Hanson 157.50 1359 Westwood Rd Hutchinson MN 55350 1359 Westwood Rd 3- 765 - 0835 -002 151.73 Ted Weiby Promises 2/27/92 • 835 Oak St Hutchinson MN 55350 1- 045- 0142 -048 835 Oak St Kim Nagovsky 164.54 142 Third Av SE Hutchinson MN 55350 142 Third Av SE 3- 795 - 0105 -071 99.76 Tom Carrigan cc: Ron McGraw 105 Pauls Rd Citizens Bank Bldg Hutchinson MN 55350 102 Main St S 105 Pauls Rd Hutchinson MN 55350 91.13 Promises 2/26/92 3- 970 - 0322 -015 Robert Bollingmo 3- 800 - 0575 -012 310 Grove ST S Apt D Rodney Markgraf Hutchinson MN 55350 575 Peterson Cir 322 Water St Hutchinson MN 55350 30.80 575 Peterson Cir cc: Ford Rolf 201.60 844 Second Av SW Promises 3/6/92 Hutchinson MN 55350 Promises 3/2/92 3- 815 - 0531 -071 Total closing bill = $76.96 Martin Koepp Jr 531 Prospect St Hutchinson MN 55350 • 531 Prospect St 123.59 Form NO A F. 4 — Notice t C lerk of Me o f B oard of Review — * TO THE CLERK OF THE I I •. OFFICE OF COUNTY ASSESSOR CITY OF HUTCHINSO MCI FQr) COUNTY, MINNESOTA: P oucher,Mpls. _.. NOTICE IS HEREBY GIVEN, That the 14TH day of MAY at 4: 3 0 o'clock P • M., has been fixed as the date for the meeting of the Board of DfA- {av+u au a.t *Equallzation —in your r r r y for said ye1r. This meeting should be held in your office as provided by law. Pursuant to the provisions of Minnesota Statutes Section 274.03, you are required to give notice of said meeting by publication and posting, not later than ten days prior to the date of said meeting. Given under my hand this 12TH day of FEBRUARY ,1g92. 19710NEW r MCLEOD County. Minnesota `Applies only to Cffiw whose charter provides for a Board of Equalization instead of a Board of Review. 9 -9- I NSPEC, INC MANAGEMENT ENGINEERING CONSTRUCTION ADMINISTRA 7JON /� • 0 Engineer's Corstru'^tirn vst $30,000 ESTIM.ITED CONSTRUCTION TOTAL $30,000 9- el t October 28, 1991 Ms. Kristine L. Folstrom Director of Support Services Hutchinson Public Schools 30 Glen Street North Hutchinson, Minnesota 55350 c 4A()J • ROOF • PAVEMENT • EXTERIOR WALL • TESTING RE: 1992 Flans, Specification and Construction Administration Services for Tennis Court Rehabilitation at Park Elementary School in Hutchinson Dear Kris: In accordance with our recent conversation, we are pleased to submit the following proposal to prepare plans and specifications and perform construction administration and quality control testing for tennis court rehabilitation for Hutchinson Public Schools. a The project assignment consists of tennis court rehabilitation at Park Elementary School. SCOPE OF SEP.t'ICES Ph ase I - Plans and Specifications Plans and specifications will be prepared for tennis court rehabilitation under the following base bid: ,2t1p n_c: PrQi Park Elementary School The project would include routing and filling all existing cracks, covering the cracks with a geotextile to prevent reflective cracking, and overlaying the 4 courts with approximately 2" of new bitLuninous pavement. The net posts would be replaced and the courts would be color coated and striped. 5801 Duluth Street • Minneapolis, MN 55422 612 -3434 • Fax: 6121546 -8669 4015 South Howick Street • SaH Lake Cty. UT 84107 5� 1 266 -9381 • ; =? - 901266 -939P Hutchinson Public Schools October 28, 1991 Page Two Plans and specifications will be prepared for the type of maintenance required. The facility will be specifically measured and accurately dimensioned to determine the estimated material quantities. Simultaneously, specifications will be developed along with your assistance concerning insurance, performance bonds, construction schedule and other items relevant to the project. Prior to construction bidding, a pre -bid meeting will be conducted to inform all bidders of the general intent of the plans and specifications and answer any project questions. At the bid opening our personnel will assist and provide bid tabulation forms. Phase II - Construction Administration When the low bidder has been determined, our personnel will check references and make recommendations to the School Board concerning the history and reputation of the firm under consideration. We will conduct and document the pre - construction conference, review submittals, perform quality control testing, verify payment requests, prepare a construction photo log, provide full -time construction observation during bituminous plant mix placement, conduct the pre - final and final inspections, and obtain a signed and dated guarantee. At • completion, the project progress book, which includes both items listed in Phase I and Phase II, will be presented to the Owner for future reference. We propose to prepare the plans and specifications (Phase I) and perform construction administration services (Phase II) including quality control testing during construction, and prepare the project progress book for a fee of $4,000. We appreciate the opportunity to have met with you to discuss the proposed projects for construction. We request that you review this proposal and if satisfactory, sign and return this proposal as our authorization to proceed. If you have questions concerning any item on this proposal„ please de not hesitate to contact us. Very truly yours, INSPEC, INC. .� 9. ,� Michael D. Remington ACCEPTED BY: Civil Engineer • BY: /jkp TITLE: 9 C February 21, 1992 MEMO T0: MAYOR & CITY COUNCIL FROM: KEN MERRILL FINANCE DIRECTOR SUBJECT: ASSESSMENT REDUCTION REQUEST Lowell Baumetz present two checks totaling $1,800 for the assessment on property located on Highway 7 west. The assessment search calls for a payment of $2,324 plus interest. It was later agreed not to add the interest per the discussion between John Rodeberg and Barry Anderson. • I have attached a letter to Lowell & Bonnie Baumetz from John Rodeberg for your review. John explains the city position and how the amount was decided. Mr. Baumetz believes the city should accept the two checks as payment in full something which staff has not authority to do. It was the request of Mr Baumetz to have the matter referred for city council consideration. C.C. Lowell Baumetz L City Hall 37 Washington Avenue West (612) 587 -5151 Parks &Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587.2242 Hutchinson, Minnesota 55350 T �.. -..... ._.�.... -y -. a.. -. .. i.. ... .. .r _.. . ��._i -..v .- .. _...r' .r..��- -. Yea �.:.- a��f....f�v afar- .:n..�.: /f '.. . \...J -.Y .....+'.�Ni..)�l• ••.....�.r January 27th, 1992 Lowell & Bonnie Baumetz 15717 160th St. Hutchinson, MN 55350 RE: Deferred Special Assessment (Section %.A.17 HVP), PID# 36- 117 -30 -09 -0020 Dear Mr. & Mrs. Baumetz; As discussed with you previously, we are unable to confirm that the deferred assessment noted on your Special Assessment Search dated 12 -27 -1992, has been paid. As best as we can determine, the following is a history of the assessment: ► The watermain was constructed in 1968, prior to annexation of this property. ► Property was annexed in 1973. ► Water service was installed in the spring /summer of 1973, according to previoe owner, Dale Harbarth (apparently without a Building Permit). ► water meter was installed on 'November 23, 1973. ► Building Permits from 1973 indicate no water assessment or hookup fees were paid. No Special Assessment Search is in our records for 1981 Contract for Deed. ► Records of Harlow Priebe, former City Engineer, note transfer of property from Harbarth to Baumetz based on a 1987 update of deferred assessments, without payment. Based on our review, and discussions with the City Attorney, we are supporting that the principal amount of the assessment ($2,324.00) be paid, unless an invoice indicating payment was made can be produced. Interest on the principal will be waived. Please contact us if you have any questions or comments. Sincerely, John P. Rodeberg Director of Engineering JPR /pv • cce Gary D. Plotz, City Administrator; Kenneth B. Merrill, Finance Director; Hike Schall, Firstate Federal City Hall Parks &Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 ' (612) 587 -2242 Hutchinson Minnesota 5 5350 9 Cy T0: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Award of Consultant Contract Surface Water Management Plan The Selection Committee has made a recommendation to engage Barr Engineering Company to complete the proposed Surface Water Management Plan. Based on a numerical ranking for several different selection criteria, the consultants received the following scores (with 100 being the highest possible score): Consultant PoI nt ir Bolton and Henk, Inc. 57 Short Elliott Hendrickson (SEH) 80 James H. Montgomery, Inc. (JHH) 87 Barr Engineering Company 91 Based on the Selection Committee review and recommendation ve therefore recommend that the City avard Barr Engineering Company the consultant contract to complete the Surface Mater Management Plan. A copy of the proposed contract is attached. The total contract is for $ 32,000 (S 23,000 for the proposed plan and $ 9,000 for additional services related to reviewing existing problem areas in the City, and potential new study areas). Representatives of Barr Engineering will be at the council meeting to answer questions and discuss the project. Background Honey was originally allocated in the 1991 budget for the first phase of the Surface Water Management Plan. This funding ($25,000) was carried over into the 1992 budget. Based on my previous experience with Surface Water Management Plans, I had expected the cost of the completed plan to run between $ 40,000 and $ 60,000. I had therefore requested that we set aside $ 25,000 for the first phase of the plan, and fund the remainder in the following years budget when the plan is completed. We proposed a 3 phase project. City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 H E M 0 R A U D U H February 20, 1992 .t fwa,..J l�r '(/N'L <4}•w �aa�G '�. grw4:. a.TSF!:� fr-�i H.�Y,rtJ':..�.: �•iyi.. i.��• W ;]LY_A� .+f �'��i...:.:' � '+F'il:>.Y +.C'�wRrl:se �.i.TY:K ti.+K :i:t 1'�iY�+u�'.��. SURFACE WATER MANAGEMENT PLAN CONSULTANT SELECTION - February 20, 1992 Page 2 We have since completed a two phase consultant selection process. The first phase reduced the consultants from about 12 to 4, based on the selection committees review of their credentials. The second phase included a detailed proposal, cost estimate and interview. The selection committee ranked each consultant on a point scale, as follows ITEM POINTS PREVIOUS RELATED EXPERIENCE Surface Water Management Plan 0 - 15 Storm Water Utility 0 - 10 PROPOSED APPROACH TO WORK 0 - 15 CAPACITY TO PERFORM WORK 0 - 15 LOCATION /ACCESSIBILITY 0 - 10 CLIENT REFERENCES 0 - 15 ESTIMATED COST OF SERVICES 0 - 20 The estimated cost of services varied from $ 23,000 to $ 48,000 with Barr Engineering Company being the only company under $39,000. The total scope of the project includes reviewing financing options for trunk and lateral storm sewers, set -up of .a Storm Water Utility Fund, computer modeling of several developing areas on the fringe of the city, developing a wetland and water resource inventory as required by the Federal Wetland Protection Program, and development of a standard city drainage policy. This phase of the project will not exceed S 23,000 without Council authorization. An additional S 9,000 was requested to be included by the City to cover additional work related to existing problem areas and additional Study Areas. All work will be completed on a time and materials basis with the noted "not to exceed" costs. • 0 c 1YLj tchjr7sor3 Sasrgace Water Management P3ZU2 Selectjon Comm-i ttee R%tjngr System SEH BHI Barr JHH 0 E PREVIOUS RELATED EXPERIENCE Surface Water Management Plan Storm Water Utility PROPOSED APPROACH TO PROJECT CAPACITY TO PERFORM WORK LOCATION /ACCESSIBILITY OF PERSONNEL CLIENT REFERENCES ESTIMATED.COST OF SERVICES TOTAL Selection Committee Members 1 2 3 4 13 7 14 14 10 4 9 8 12 7 11 13 13 8 14 14 6 8 10 10 15 9 14 14 11 14 19 14 80 57 91 87 86 66 88 88 74 62 83 82 70 15 95 85 91 84 97 92 City Hall Parks 6 Recreation 37 Washington Avenue West 900 Harrington Street (612) 587 -5151 (612) 587 -2975 Hutchinson, Minnesota 55350 Police Department 10 Franklin Street South (612) 587 -2242 �,F, AGREEMENT FOE CONSULTING SERVICES CITY OF HUTCHZNSOH - BARR ENGINEERING CO. • This Agreement is made and entered into by and between the City of Butehinson, a municipal corporation under the laws of the State of Ninneaota, hereinafter referred to as •Hutchinson• and Barr Engineering Co. of Minnesota, hereinafter referred to as `Consultant. Whereas, Hutchinson desires to prepare a Surface Water Management Plan for the City and establish a Storm Water Utility Fund in accordance with Minnesota Statute Section 444.073, and Whereas, Consultant wishes to assist the city in the development of both a Surface Water Management Plan and Storm Water Utility Fund, and Now, therefore, it is agreed by Hutchinson and Consultant as follows: 1. Ea®loymt Hutchinson hereby retains Consultant and consultant hereby accepts said employment by Hutchinson and each party agrees to perform in accordance herewith. 2. Scope of work The consultant shall perform the following work tasks for the preparation of a Surface Water Management Plan for the Phase 1 areas, as outlined in the City's request for proposal, and in assisting the City in the establishing a Storm Stater Utility Fund: a. Assist the City in the establishment of a Joint Advisory Committee to coordinate project activities. b. Assist the City in the establishment of a Storm water Utility Fund including: 1. Develop criteria and guidelines for establishing the fund. • 2. Develop and recommend user rates. 00 \03 \092 \HUTCNTCT.AGR \PLS 1 9- a..._...... r��aur. �rx..t.:..v -.rrTw ..._.... �r.r. �,- ��....�.•.. w..Yu �.....- 4` 4 A'n&Mfia.�<: c 0 3. Assist in developing an ordinance establishing the fund. 4. assist in developing a public information program. is S. Attend the City Council meeting regarding the Utility Fund. Meetings 1. Attend the City Council meeting regarding the proposal for services. 2. Meet with City staff and Joint Advisory Committee a sa imufn of 10 times to obtain input and discuss the status of the Management Plan and the Utility Fund. 3. Present the completed Surface Water Management Plan to the City Council. Prepare Surface water Management Plan • 1. Each Study Area will be defined with between S to 10 subwatershed areas based on existing topography. The management plan for each area will indicate existing and proposed conveyance and detention requirements for 10 -year and 100 -pear frequency storm events. The plan will be prepared in sufficient detail to allow for the design and construction of conveyance systems and detention areas. 2. Identify alternative methods for financing proposed improvements. 3. Provide a drawing showing the location and a table identifying wetland type for existing wetlands within the city limits and within the study areas, outside the City limits. This will be based on the National Wetlands Inventory mapping and field verification, where necessary. • 00 \03 \092 \HUTCH T.AGA \PLS 2 c F�P-Ic.� ❑i IT v 7 1 i IT r, III >- __ - .. 7c a - _ The limits of the wetlands will be delineated enabling the City to field survey these areas and determine a wetland elevation. • The location of existing drainageways, City detention basins, etc. within the City limits will also be shown on this drawing. 4. Develop Best Management Practices for the City and Study Area. Proposed management practices will be coordinated with the Joint Advisory Committee. Best Management Practices will be developed using the Minnesota Pollution Control Agency handbook, Protecting water Quality in Urban &M (1989). Issues such as public /private ownership of detention areas, open drainageways versus pipe systems and wetland protection will be addressed. The Joint Advisory Committee will be assisted in developing policies for the implementation of the Best Management Practices identified. L� S. The plan recommendations will be coordinated with the McLeod County Comprehensive Local Water Management Plan, local, regional, state and federal requirements. b. Provide the City with 10 copies of the completed report with the graphite presented in a 3 -color format. e. City Staff Training 1. Provide the City with HydroCad 90 computer software and user manuals. 2. Provide the City with TA -55 computer software and user manuals. • 00 \03 \092 \BUTCNTC!T -M A \PLS 3 t00'39LHJ 9N! ;�JNB WOeAJ 9_:01 761 n 93� 3. provide the City staff with between 24 to 40 hours of . training in the use of the software used and the modeling completed. 3, comoenaation for Services The consultant agrees to provide the specified services on a time and expenses basis in accordance with the attached fee schedule. The total cost of the work, as outlined, shall not exceed $23,000 without prior written approval by the City. The consultant will, during the course of the project, submit periodic statements, not 'sore than monthly. She statement shall itemize work accomplished to date. Should the scope of the Phase 1 work be modified from that outlined, additional work will be undertaken on a time and expenses basis, in accordance with the attached fee schedule and /or as annually updated, and as authorized and approved in writing by the City. U The Consultant shall also provide additional services as requested by the City to address existing storm sewer problem areas not included • in the Phase 1 study areas. This work will be completed on a time and expenses basis in accordance with the attached fee schedule and /or as annually updated. This work shall not exceed $9,000 without written authorisation of the City Council. 4, rnfermat_tnn and Docu"nts Hutchinson will provide the Consultant with 2 -foot topographic mapping, record drawings of storm sewers and schematic plans for all adjacent systems and future land use mapping. Hutchinson will also provide the necessary field survey information, as necessary, to supplement the topographic information and determine wetland elevations as field delineated by the consultant. All original plans, estimates, worksheets, field notes reports, etc. prepared pursuant to this Agreement by Consultant are instruments of service and shall remain the property of the Consultant, however, the Consultant will provide the City with copies of all modeling information in the HydroCad format for future modifications within • 00 \03 \092 \HUTCHTCT.AGR \PLS - • 7 r u J 4 L'i 1- I'-�MI]I r,l i7 JU3 . =, -�. 7 _ the study area, and copies of all maps and drawings presented in AutoCad Release 11 format and the report in WordPerfect 5.1 format. • S. Time of Completion The Consultant will begin work on the project immediately and bring it to a conclusion as soon as possible. As outlined in Hutchinson's request for proposal and in the Consultant's January, 1992 proposal, the Phase 1 portion of the study will be completed by December 31, 1992. The Consultant will begin work on any portion of the project, as directed by Hutchinson, and will undertake portions of the work concurrently, e.g., establishment of the storm water utility fund and the preparation of the surface water management plan for the study areas, as directed by Hutchinson, a, The Consultant will not discriminate against or harass any employee or applicant for employment because of rates, color, creed, religion, national origin, sez, marital status, status with regard to public assistance, age, handicap /disability, affectional preference, or ancestry. The Consultant will take affirmative Action to ensure that all employment practices are free of such discrimination, such employment practices include, but are not limited to, the following: hiring, upgrading, d4motion, recruitment or recruitment advertising, selection, layoff, disciplinary action, termination, performance appraisal, rates of pay, or other forms of compensation. The Consultant agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided setting forth the provisions of this non - discrimination clause. b. The Consultant will, in all solicitations or advertisements for employees placed by or on behalf of the Consultant, state that • 00 \03 \092 \3UTCNTCT.AGR \PL$ 5 all qualified applicantm will receive consideration for employment without regard to race, color, creed, religion, national origin, sex; marital status, status with regard to public assistance, age, handicap /disability, affectional preference, or ancestry. C. The Consultant will send to each labor union or representative of workers with which he has a collective bargaining agreement or other contract or understanding a notice to be provided advising the said labor union workers' representatives of the Consultant's commitments under this section, and shall post copies of the notice in conspicuous places available to employees and applicants for employment. d. The Consultant agrees that if it fails or refuses to comply with these undertakings, Hutchinson may take any or all of the following: Cancel, terminate or suspend in whole or in part this agreement; refrain from extending any further assistance to the Consultant until the satisfactory assurance of future • compliance has been received from the Consultant. DATED TBIS _ DAY OF FEBRUARY, 1992 CITY OF BUTCHINSON BARR ENGINEERING CO. By: Title: Attest By: Titles By: Title: Attest By: Title: __ [ 00 \03 \092 \BUTCVTCT.AGR \PL8 6 c T0a Mayor and City Council • • FROMe John P. Rodeberg, Director of Engineering REs Award of Consultant Contract Letting No. 3 Adams Street (TH 22) As noted to you earlier, the Engineering Department is substantially behind in completing this year's plans and specifications. We had originaaly planned on hiring a consultant to work on the Osgood /Hayden /Lake project. Since that did not proceed after the Public Hearing, we request that a consultant be engaged to complete the plans and specifications for Adams Street (TH 22) between Fair Avenue and Washington Avenue. This project will be done as a Cooperative Agreement with MnDOT, and will require extra work to comply with State Project requirements. We have sent a Request for Proposals to three engineering firms, Bolton and Henk RCM Pauly, Olsen, Bettendorf (SEH) These firms will return their proposals to the City by the Council meeting. We recommend awarding the contract after successful completion of the Public Hearing. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Police Department 10 Franklin Street South (612) 587 -2242 q . Hutchinson, Minnesota 55350 - Primed 017 rccydcd pflr r- H E M 0 R A N D U H February 20, 1992 11 I T0i Mayor and City Council FROM, John P. Rodeberg, Director of Engineering REi Award of Consultant Contract Letting No. 3 - Adams Street (TH 22) We have received Proposals from the three consultants that we sent Requests for Proposals to in regard to the above referenced project (attached). All three consultants have experience with similar projects, and terrific credentials. The proposals indicate that all three consultants have the same • general understanding of the project scope and requirements. The time schedules all are very similar, as well as the construction services estimate. However, SEH /Pauly Olsen's estimate of design and bid services is significantly less than the other two consultants. Considering that the average engineering services contract on municipal service contracts is in the 17% range, the three proposals are all reasonable. However, considering that HnDOT has already completed a substantial portion of the pre - design work, I believe that SEH /Pauly Olsen has the more reasonable estimate of services. The proposal estimates are as followsf C� We believe that SEH /Pauly Olsen clearly understands the scope of the project, and they are confident that the work can be completed within this range. Based on these proposals, we therefore recommend that the City award the contract to SEH /Pauly Olsen on a time and materials basis at a cost not to exceed $73,520 without prior written approval of the City Council. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - - PrinfedD, c- ru ,- [rd m?,,r Police Department 10 Franklin Street South (612) 587 -2242 a f H E H 0 R A N D U H February 25, 1992 DESIGN CONSTRUCTION CONSULTANT SERVICES SERVICES TOTAL PERCENT SEH /Pauly Olsen $ 31,020 $ 42,500 $ 73,520 12 RCM $ 59,250 $ 42,200 $ 101,450 17 Bolton & Henk $ 54,000 $ 40,500 - 52,500 $ 94,500- 16- 106,500 19 C� We believe that SEH /Pauly Olsen clearly understands the scope of the project, and they are confident that the work can be completed within this range. Based on these proposals, we therefore recommend that the City award the contract to SEH /Pauly Olsen on a time and materials basis at a cost not to exceed $73,520 without prior written approval of the City Council. City Hall 37 Washington Avenue West (612) 587 -5151 Parks & Recreation 900 Harrington Street (612) 587 -2975 Hutchinson, Minnesota 55350 - - PrinfedD, c- ru ,- [rd m?,,r Police Department 10 Franklin Street South (612) 587 -2242 a f H E H 0 R A N D U H February 25, 1992 0 LettYng No. 3 Proyect No_ 92 -0S .4deem" Street Jr2w 22) Proyect No_ 92 -06 FaYr Avenue Consultant Services To Includet u r] ► Prepare plans for project to meet HnDOT Standards for Cooperative Agreement requirements. Obtain approval of plans by HnDOT. ► Review storm sewer design for area and develop a new model. Design new storm sewer line to serve area. ► Design new lines to replace existing sanitary sewer and watermain lines. ► Design for street reconstruction, assuming bituminous roadway that meets HnDOT and City requirements. ► Complete any additional surveying needed for plan preparation. ► Coordinate with City utility companies (Hutchinson Utilities, Hutchinson Telephone Company, Star Cablevision) to avoid potential conflicts and allow for coordinated improvements. ► Plans must be prepared utilizing AutoCAD Release 11. A copy of all the AutoCAD information shall be given to the City at the projects completion. ► Coordinate detour with City, County and HnDOT. It is assumed that the detour will follow Oakland Avenue to Jefferson Street, north to Washington Avenue. Obtain all required authorization, and maintenance/ repair agreements. ► Complete project signing plan to meet all applicable requirements. ► Prepare specifications for project to meet HnDOT Cooperative Agreement requirements. Specifications shall also meet City of Hutchinson requirements. City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (671) 587 -2242 • JPR- PROJECT /ADAM- CON.RFP February 18, 1992 Page 2 ► Publish Ad for Bid in Construction Bulletin and Hutchinson Leader, complete bid process. Ads to be paid by City, Bid Opening to be at Hutchinson City Hall Council Chambers. ► Provide the City with up to 20 copies, 15 initially, of the plans and specifications. ► Provide construction inspection supervision for project. Complete all required construction forms as required by HnDOT. Provide for required certification of testing and inspection. ► Provide Project Supervision as required, coordinate activities with the City and HnDOT. ► Complete monthly and final payments to contractor to meet all HnDOT dnd City requirements. Provide payment information • to the City by the 4th working day of the month for submittal to City Council. Information /Assistance Provided > Survey information completed by HnDOT, and refined by the Hutchinson Engineering Department. Information is in AutoCAD Release 11 format. > Record drawings of sanitary sewer, watermain and storm sewer. > City to provide all construction field staking. Consultant's construction inspection representative shall be available to help City crew on project. • 4 1L.. C .1 L n v n n n u v as DATE, February 19, 1992 T0a Hutchinson City Council FROHi Hutchinson Planning Commission SUBJECTS CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY THE Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On January 22, 1992, Mr. Glenn Matejka, Superintendent of Hutchinson School District #423, submitted an application for a conditional use permit to allow for the construction of up to 11 • classrooms located at the Hutchinson Middle School, 1265 South Grade Rd. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, February 18, 1992, at which time there was no one present who objected to the request. FINDINGS C^ FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutc Leader on Thursday, February 6, 1992. 3. The proposal is in conformance with the requirements of a conditional.use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned re�7uest for a conditional use permit be approved based on the findings set forth above. Respectfully submitted, • William Craig, Chairman Hutchinson Planning Commission City Hall Parks & Recreation Police Deparhuent 37lVashinQtonnA . enuelVest 900 Harrington Street 10 Franklin Street South (672) 557 -5151 (612) 5S7 -2975 (612) 5S7 -2242 Hutchinson, Minnesota 5:53 50 � /l RESOLUTION NO. l RESOLUTION GRANTING CONDITIONAL USE PERMIT UNDER • SECTION 6.07 OF ZONING ORDINANCE NO. 464 TO ALLOW CONSTRUCTION OF CLASSROOM ADDITION LOCATED AT THE HUTCHINSON MIDDLE ON SOUTH GRADE RD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, HNC FINDINGS 1. Supt. Glenn Hatejka, Hutchinson School District #423, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to allow for the construction of up to 11 classrooms located at the Hutchinson Middle School, 1265 South Grade Rd, with the following legal description, The East 20 acres of the Southwest Quarter of the Southwest Quarter of Section 1, Township 116 North, Range 30 West of the 5th Principal Meridian. Also that part of the South Half of the Southeast Quarter of the Southwest Quarter of Section 1, Township 116 North, Range 30 West of the 5th Principal Meridian, lying west of a line described as follows, Commencing at the southeast corner of said Southwest Quarter; thence westerly, along the south line of said Southwest Quarter, a distance of 937.80 feet to the point of beginning of the line to be described; thence northerly, deflecting to the right 89 degrees 57 minutes, to the north line of said South Half and there terminating. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. '3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above. Adopted by the City Council this 25th day of February, 1992. ATTESTS Gary D. Plotz Paul L. Ackland CJ • 1 / • L T I / i 4i - .� f li (� __� • ____ + 1 Y _ T - 1 ' -- I�, y 1 ` { +il) \ . is •A �� o 1 ',�) R_o f 4i l tl �♦ I `.L7� I �'vn I , i I / r � - - awl ts To O O L�— 4 -� - II I 7 u l 1 043 I - 43 I = 0 T C al 1.4 1 I ��C o r- I O IT, M E M O R A N D U M DATE: February 19, 1992 TO Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION TO BEGIN ANNEXATION PROCEEDINGS FOR PROPi]RTY 0111, ID BY THE 14CLEOD COUNTY AGRICULTURAL ASSOCIATION ON HWY SOUTH The Planning Commission moved to recommend the City Council begin annexation proceedings on the property. City of t s • • City Hall 37}Casltis A"'cnuc lVcst (612) 5S7S751 Parks &Rccreation 900 Harrington Street (612) 5S7 -2973 Police Departwetit 10Frankliv: StrictSoutlr (612) 5`�7 -2242 H11t .,zin oil, :1 tinnt'Sota 55-3-50 t ai.. �\ �. �a.. fauJr<< �.�r.l.s�v.�.....u+u.r.�.�.r..a r.a.t ...a�.�. � u.w.� ....a...�r.._c.�- �_.v.v _.�r -/a .�n -+.. 4 "� HUTCHINSON SOUTH DEVELOPMENT AREA CITY LIMITS dR �c ` PROPOSED R McLeod County Fe' r Assncia' ion ANNEXATION — i T •p F � \ V J J .. I p i '.i -------------------- • • 1:1: PETITIONER STATES: 1. That we, the undersigned, are the sole owner of the following described property lying in the Township of Lynn, County of McLeod, State of Minnesota. The undersigned petitioner respectfully represents and states that McLeod County Agricultural Association is the sole owner of the following described lands: (1) SW4 of NE4 in Sec. 12, Twp. 116N, R. 30W. (2) The West Half of the Southeast Quarter of Section 12, Township 116 North, Range 30 West of the 5th Principal Meridian. Except that part of the Southwest Quarter of said Southeast Quarter, described as follows: Beginning at the southwest corner of said Southwest Quarter of the Southeast Quarter; thence easterly, • along the south line of said Southeast Quarter, a distance of 494.87 feet to a point on a line parallel with and 250.00 feet northeasterly of, as measured at a right angle to, the northwesterly extension of the center line of the Hutchinson Municipal Airport runway; thence northwesterly, along said parallel line, a distance of 874.02 feet to the point of intersection of the northeasterly and southeasterly lines of Safety Zone A as per the Hutchinson Municipal Airport Zoning Ordinance; thence southwesterly, along said southeasterly line of Safety Zone A, a distance of 104.77 feet to the west line of said Southwest Quarter of the Southeast Quarter; thence southerly, along said west line, a distance of 729.57 feet to the point of beginning. 2. That said property is unincorporated, abuts upon the limits of the City of Hutchinson, and is not included within any other municipality. 3. The acreage of such area is 115. 4. The reason for the requested annexation is that the McLeod County Agricultural Association believes that it is in the best interests • of the City of Hutchinson and the Association to have the new fairgrounds facilities to be constructed on the above site be subject to the services that can be provided by the City of Hutchinson. 9 -z .... 4.... v. ..�.t�— ..��.�.�a....aare......v ...._.. �. r-. �.... �.. a ...�n1u.....aaV�lA..�'t....w..c liJaW:.i_i.W:v -IYy Mi♦c /..1 :.Ayr^J.wlVSl i'�X.�`•r -� PETITION FM ANNEXATICN Page 2. 5. The population of the area is none. PETITION REQUESTS: That pursuant to M.S. 414.0331 said property be annexed to and included Within the City of Hutchinson. DATED: JbJ 30 �'-' i 1992. C 711 ?t l •11 �' rl I" • • C M E M O R A N D U M DATE: February 19, 1992 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF REQUEST FOR LOT SPLIT BY BUD MAYNARD ON HWY 15 NORTH The Planning Commission recommends approval of the lot split provided the staff criteria are met as follows: • The owner giving easements for services, utility and drainage with sanitary sewer and water. Relocation of electric is at owners expense and provide easements around edges of each of the two parc_ls prior to recording the lot split.. Connection to municipal sanitary sewer is required or recertification of septic system as required by code. • Cihj Hall 37 11'aslrington Ai 11 cst (612) 557 -5151 Parks & Rccreation 900 Hmrington Strcet ( Police Departnvent 10 Franklin Street South (612) 587 -2242 9--9 jilitfhlii-zon, Mi;' 55350 J I — I CERTIFICATE OF SURVEY for CITIZENS BANK BI TRUST CO. 3 m rn 0 I h 75 00- i...w St. IJia . Jae .N I West 341.22 _..- __ w Uri' ^o _ -._ — _ w f 56 2 � I In I I P I N a I`o � I wl � N Li o, �I Z b i+i v b M u Q C+ i I I 1 _ � t .I eI Z N uE n� •' Na. ?� •• CC 'RL `f1Gf =Y:, '.!T l''r E.if': c YTS ON SHEET T r -- I I I I I I nl I � I67 SQUARE FEET ni 06 ACRESI SW corn& of SE V4 - .'vov v^ "on am SM M ` „ i i� 151 36 - ` Epnr, msumee oeannp —.- -_ - - - -- -- - Sw Ip Lne of SE I/4 01 Sec 30, T. 1 17 N., R. 29W I= I I I +6 I 1 n l I A I I N — I I I I 1 10 r N 1 a �n . aenales +cn .rlPeFry,t &WOO O de% c, Bryn mprylr i MI I/2 Inc mam vpn prof p SE Coln& of SE V4 CCV "on A I I I c 1 I`o SW corn& of SE V4 - .'vov v^ "on am SM M ` „ i i� 151 36 - ` Epnr, msumee oeannp —.- -_ - - - -- -- - Sw Ip Lne of SE I/4 01 Sec 30, T. 1 17 N., R. 29W I= I I I +6 I 1 n l I A I I N — I I I I 1 10 r N 1 a �n . aenales +cn .rlPeFry,t &WOO O de% c, Bryn mprylr i MI I/2 Inc mam vpn prof p SE Coln& of SE V4 CCV "on A r BUIL DING Z .1502 SQUARE FEET 3 .; i t 0.953 ACRE I >� --_ c I 36.21 Well R9 i. a W I I I I 4• .6` •L l.. ��, 2 - 1 � 49.915 - - 12 Qral.age arra wait, falefrlfnl I SW corn& of SE V4 - .'vov v^ "on am SM M ` „ i i� 151 36 - ` Epnr, msumee oeannp —.- -_ - - - -- -- - Sw Ip Lne of SE I/4 01 Sec 30, T. 1 17 N., R. 29W I= I I I +6 I 1 n l I A I I N — I I I I 1 10 r N 1 a �n . aenales +cn .rlPeFry,t &WOO O de% c, Bryn mprylr i MI I/2 Inc mam vpn prof p SE Coln& of SE V4 CCV "on A Drainage and utility easements. North Parcel. The northerly 6.00 feet; the easterly 6.00 feet, the southerly • 6.00 feet and the westerly 10.00 feet of the following described parcel of land. That part of Lot 12 of Auditor's Plat of the South Half of Section 30 and the North Half of Section 31, Township 117 North, Range 29 West, described as follows: Commencing at the southwest corner of the Southeast Quarter of said Section 30; thence East, assumed bear- ing, along the south line of said Southeast Quarter, 410.00 feet; thence North 160.73 feet to the point of beginning of the land to be described; thence continuing North 132.27 feet; thence West 341.22 feet to the easterly right of way line of State Highway No. 15; thence southerly, along said right of way line, to the intersection with a line bearing West from the point of beginning; thence East 356.93 feet to the point of beginning. Drainage and utility easements. South Parcel. The northerly 6.00 feet, the easterly 6.00 feet and the southerly 10.00 feet of the following described parcel of land. That part of Lot 12 of Auditor's Plat of the South Half of Section 30 and the North Half of Section 31, Township 117 North, Range 29 West, described as follows; Commencing at the southwest corner of the Southea�,'_ Quarter of said Section 30; thence East, assumed bearing, along tl south line of said Southeast Quarter, 410.00 feet; thence Nort}i 33.00 feet to the point of beginning of the land to be describ ; thence continuing North 127.73 feet; thence West 356.93 feet to the easterly right of way line of State Highway No. 15; thence southerly and southeasterly, along said right of way line, to the intersection with a line bearing West from the point of beginning; thence East 270.63 feet to the point of beginning. Also that part thereof described as follows: Comme at the southwest corner of said Southeast Quarter; thence East, assumed bearing, along the south line of said Southeast Quarter 151.36 feet; thence North 33.00 feet to the point of beginning of said easement: thence continuing North 55.00 feet; thence West 36.27 feet; thence North 72.73 feet to the north line of the above described parcel of land; thence West, along said north line, 62.08 feet to the easterly right of way lime of State Highway No. 15; thence southerly and southeasterly, along said right of way line, to the intersection with a line bearing West from the point of beginning; thence East 12.00 feet to the point of beginning. 91269 WP 2/4/92 9- 0 r H E H 0 DATE: February 19th, 1992 TO: Mayor and City Council FROM: Hutchinson Planning Staff RE: Consideration to Direct City Attorney to Review Draft Shoreland Ordinance and Resolution on Nonconforming Sewage Treatment Systems As mandated by Ni Statutes, Chapter 103G, N7 Regulations parts 6120.2500 through 6120.3900 and Chapter 462 for municipalities, we are providing you a copy of Hutchinson's proposed "Shoreland Ordinance" for discussion and consideration for • legal review. Staff has reviewed the ordinance language with DNR Hydrologist, Skip Wright and feel the language is generally acceptable. Our suggested method of proceeding is as follows: 1) Identify parcels through water /sewer billing records. 2) Educate and inform persons /parties involved through the public hearing process. 3) Verify compliance through issuance of building permit, improvement project process and /or inspection process. The following suggested language represents the State of Minnesota's boiler plat resolution language: "The governing body of Hutchinson, has by formal resolution, notified the commissioner of its program to identify nonconforming sewage treatment systems. The City of Hutchinson will require upgrading or replacement of any nonconforming system identified by this program within a reasonable period of time, which will not exceed two years. Sewage systems installed according to all applicable local shoreland management standards adopted under Minnesota Statutes, Section 105.485, in effect at the time of installation may be considered as conforming unless they are determined to be failing, except that systems using cesspools, leaching pits, seepage pits, or other deep disposal methods, or systems with less soil treatment • area separation above groundwater than required by the Minnesota Pollution Control Agency's Chapter 7080 for design of on -site sewage treatment systems, shall be considered nonconforming." City Hall Parks & Recreation Police Department 37 Washington Avenue West 900 Harrington Street 10 Franklin Street South (612) 587 -5151 (612) 587 -2975 (612) 587 -2242 Hutchinson, Minnesota 55350 C�,�� ._ _, vu...�.�::N a•�q *+�, ,...a... r,.;.. ,. .zv.ws....... .., .a a:. -rt .- �•... ..�.n.a- s.:,�H.v w..+wavaN d.Yw �.rRp�c�3.. Shoreland Ordinance February 19, 1992 Page 2 In reviewing the water /sewer billing records, we believe the following list represents properties within the Shoreland District or Flood Plain which are likely to be affected and which will be required to re- certify for compliance, or connect to the City sewer main within two years from the date of ordinance adoption. We may find other nonconforming systems as time goes on. Hutch Sports & Equipment - Hwy. 7 West James Reid - 1480 Hwy. 7 West (recently installed) Ed Wojohn - 255 Shady Ridge Road Noun Wright - 186 -3rd Ave. N.W. Lorraine Wright - 196 -3rd Ave. N.W. Deane Dietel - 845 -2nd Ave. S.E. Datlof Weseloh - 1109 Lewis Avenue Hark McGraw - 831 -2nd Ave. S.W. David Schrupp - 825 -2nd Ave. S.W. Martha Beckstrand - 15 Arch Street Bret Havemeier - 43 Arch Street George Lee - 72 Arch Street Leonard Miller - 185 Arch Street Brad Olson - 1312 Delaware Street Floyd Howard - 1316 Delaware Street Ben Jerabek - 145 Erie Street Arnold Albrecht - 428 High Street Scott Holmes - 840 Hwy. 7 West Upon council approval of said resolution, staff will schedule the public hearing as directed and submit the grant application for up to $5,000. JGH /pv CC: Skip Wright, DNR - Spicer Planning Staff 0 RESOLUTION NO. 9666 • STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES SHOREIAND GRANT APPLICATION WHEREAS, the State, as provided by Minnesota Statutes 105.485 and Minnesota Rules parts 6120.2500 through 6120.3900 pertaining to "STATEWIDE STANDARDS FOR MANAGEMENT OF SHORELAND AREAS "; and WHEREAS, the State is authorized by the Laws of 1989, Chapter 335, Article 1, Section 21, Subd 3 to provide grant assistance for the City of Hutchinson, to adopt a shoreland management ordinance consistent with statewide standards. NOW THEREFORE, it is hereby requested by the City of Hutchinson that an agreement be entered into by the State of Minnesota, acting by and through the Commissioner of Natural Resources and the City of Hutchinson to provide grant money assistance up to $5,000 dollars, for the purpose of adopting a shoreland management ordinance consistent with statewide standards. • Adopted this 25th day of February , 1992. Mayor City Administrator • 9 -K� • 0 SAMPLE - -EXACT WORDING IS SUBJECT TO CHANGE GRANT APP2 . STATE OF MINNESOTA DEPARTMENT OF NATURAL RESOURCES SHORELAND GRANT APPLICATION WHEREAS, the State, as provided by Minnesota Statutes 105.685 and Minnesota Rules parts 6120.2500 through 6120.3900 pertaining to 'STATEWIDE STANDARDS FOR MANAGEMENT OF SHORELAND AREAS "; and WHEREAS, the State is authorized by the Laws of 1989, Chapter 335, Article 1, Section 21, Subd 3 to provide grant assistance for [CITY NAME], to adopt a shoreland management ordinance consistent with statewide standards. • • NOW THEREFORE, it is hereby requested by [CITY NAME] that Am MV an agreement be entered into by the State of Minnesota, acting by and through the Commissioner of Natural Resources and [CITY NAME] to provide grant money assistance up to $5,000 dollars, for the purposes of adopting a shoreland management ordinance consistent with statewide standards. BY: Mayor DATE: B -5.3 K ORDINANCE CERTIFICATION CHECKLIST (CITY /CWM NAME) Once all the below listed tasks are completed, please sign and return the checklist and all required documents to the appropriate DNR area hydrologist. 1. Date of published hearing notice. 2. Date of postmark of hearing notice to commissioner of the Department of Natural Resources /area hydrologist. 3. Date of hearing(s). 4. Date of ordinance adoption. 5. If ordinance is published in entirety, date and affidavit of newspaper publication of adopted ordinance (Include three copies of ordinance). • 6. If only ordinance summary published, date and affidavit of newspaper publication of ordinance title and summary along • with certified copy of adopted ordinance in its entirety from clerk /auditor. (Include three copies of ordinance) 7. Date of official filing of adopted ordinance with county recorder. ( record book number page number). a. Yes_ No_ Board of adjustment and appeals has been established? *Note: Cities under charter must also submit a list of any additional requirements for hearings, notices, etc. stated in their charter. Please specify: Signature of Clerk /Auditor B -1 ` MINUTES FOR Yb HUTCHINSON PLANNING COMMISSION Tuesday, February 18, 1992 1. CALL TO ORDER The meeting was called to order by Chairman Bill Craig at 7,30 P.m. with the following members present, E1Roy Dobratz, Dean Hood, Clint Gruett, Roland Ebent, Tom Lyke, Craig Lenz and Chairman Bill Craig. Also Present, Gary Plotz, City Administrator. 2. MINUTES _ Mr• Ebert- -made a motion to approve the minutes of the regular meeting dated Tuesday, January 21, 1992. Seconded by Hr. Dobratz the motion carried unanimously. 3. PUBLIC HEARINGS {a} CONSIDERATION OF CONTINUATION OF CONDITIONAL USE PERMIT REQUESTED BY FRANCIS CONDON ON HNY 15 N FOR MINI- STORAGE City Administrator Gary Plotz stated he- had received a request in writing from, _Co ndan rto postpone this item • until March. — — (b) CON TION OF CONTINUATION OF VACATION OF EASEMENT UESTED BY RICHARD SMITH IN STONEY POINT 3RD ADDITION Hr. Plotz explained Hr. Smith would like to continue this request to the April meeting. (c) CONSIDERATION OF CONTINUATION OF CONDITIONAL USE PERMIT REQUESTED BY RICHARD SMITH ON ROBERTS RD Continued to April. (d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON SCHOOL DISTRICT FOR CLASSROOM ADDITIONS AT THE MIDDLE SCHOOL Chairman Craig opened the hearing at 7,40 p.m. with the reading of publication 84340 as published in the Hutchinson Leader on Tuesday, February 6, 1992. The request is for the purpose of considering a request for conditional use permit by the Hutchinson School District to construct additional classrooms located at the Middle School on South Grade Rd. • Supt. Glenn Matejka explained the increase enrollment in the school district and presented a proposal for 4 1 HUTCHINSON PLANNING COMMISSION MINUTES FEBRUARY 18, 1992 classrooms this year and 7 classrooms within the next two years. He stated this construction would be on the south wing of the building. This would allow for the sixth grade to come into the Middle School. He commented that the same architect would be designing the addition as designed the building. 0 City Administrator Plotz explained the reasons for requiring a conditional use permit and that the staff recommends approval of the 11 rooms. — -- Hr. Lenz moved to close the hearing, secon-d ed "by Mr. Wood the hearing closed at 743 p.m. Hr. Lenz made a motion to recommend approval of the request. Seconded by Mr. Lyke the motion carried unanimously. 4. NEW BUSINESS (a) CONSIDERATION TO BEGIN ANNEXATION PROCEEDINGS FOR PROPERTY OWNED BY THE MCLEOD COUNTY AGRICULTURAL ASSOCIATION ON HWY 22 SOUTH City Administrator - GATy� lotz stated the map includes • only fair grounds property a city property. Mr. Tim Ulrich, Fair board, commented on the township membership on the fair board. There was discussion of the township reaction. He stated the area is 135 acres and the fair board has signed easements with the county for roadway through the property. Hr. Ulrich stated the fair grounds would be approximately 50 acres. There was discussion on the airport property and tax exemption of the property. Services to the fair grounds will be at the fair board's expense. Mr. Ebent made a motion to recommend that City Council begin annexation proceeding on the property, seconded by Hr. Dobratz the motion carried unanimously. (b) CONTINUATION OF REQUEST FOR LOT SPLIT BY BUD MAYNARD ON HWY 15 NORTH City Attorney Plotz stated that staff is comfortable with the request as long as the stipulations are met. Mr. Tim Ulrich, Citizens Bank, stated the sanitary sewer has been 2 HUTCHINSON PLANNING COMMISSION MINUTES FEBRUARY 18, 1992 • addressed and explained the north as storage. Discussion 8' overhead electric. use of the property on the followed the easements and Hr. Ebent moved to recommend approval of the lot split provided the staff criteria are met of 2 -5 -92. Seconded by Mr. Wood the motion carried unanimously. (c) REVIEW OF PROPOSED TAR INCREMENT DISTRICT FOR PHASE II DOWNTOWN REDEVELOPMENT City Administrator Plotz explained the district and boundaries. The 25 year district called a redevelopment district and the public hearing will be held on March 10, 1992. He explained the city is also acquiring a portion of Block 48. Mr. Wood made a motion to approve the concept of the tax increment district to City Council. Seconded by Hr. Gruett the motion carried unanimously. (d) ELECTION OF OFFICERS • Mr. Ebent moved to nominate Mr. Gruett as chairman and Mr. Dobratz moved to nominate Mr. Wood as vice chairman. Mr. Lyke moved nominations cease seconded by Mr. Dobratz the motion carried unanimously. 5. OLD BUSINESS (a) COMMUNICATION FROM STAFF 1) Discussion of Kevin Compton sketch plan - Hr. Plotz explained the time line of the platting procedure. He stated the staff was concerned with snow removal and the width of the lots at the cul -de -sac. He stated the request will be for five lots to be split. There was discussion on the protective covenants to be placed on file. Hr. Don Erickson explained the covenants and the protection of covenants. 2) Discussion on sketch plan presented by Mr. Dan Huebert - City Administrator Plotz presented the sketch plan. Hr. Huebert commented on the concerns of storm sewer and ponding possibility. He explained the sketch plan and the development • possibilities. The development is approximately 5 3 HUTCHINSON PLANNING COMMISSION MINUTES FEBRUARY 18, 1992 acres and is proposed to be a twin home and town house development. He explained the need for off - street parking. Mr. Plotz explained the procedure of a Planned Unit Development PUD application. 6. ADJOURNMENT There being no further business the meeting was adjourned at 9215 P.M. C � J 1] 4 13 0 • Q--z -.e-� 74� � qRjqc.- leg F ��93p ey t'EG o J'. • " ti9 • • • REGULAR COUNCIL MEETING FEBRUARY 25, 1992 WATER & SEWER FUND Aagard West Feb recycling 5,968.00 Automation Supply ribbons 28.88 Central Garage Jan repairs 879.46 DPC chlorine 55.00 Environmental Monitor toxicity test 1,750.00 Goodall hoses 616.40 Hutch Utilities electricity 351.39 Lakeville Motor Express shipping 35.20 Merrill, Ken utility meetings 79.43 Mid America Plastics pipe & parts 186.32 MN Valley Testing testing 96.25 Standard Printing clips 1.71 Techniflow manhole repairs 2,305.00 VWR lab supplies 112.36 TOTAL $12,465.40 CENTRAL GARAGE FUND Apollo Leasing seal kit 38.69 APWA reg- D.Meier 70.00 Champion Auto parts 122.05 Crow River Auto repair 37.80 Crow River Glass glass 12.60 Harpel Brothers powerhead 180.00 Hutch Cenex tires 429.52 MacQueen reg- K.Wichterman 15.00 MacQueen Equip roller cam 110.16 MTI 2 registrations 70.00 Plowman's repair 209.00 Pro Auto Clean clean interior 55.00 Snap on Tools ram repair 50.00 Wigen Motor repair & parts 148.96 TOTAL $1,548.78 //-4 GENERAL FUND • 1991 Bennett toner 28.42 Bob Ahlgren Elec wire bathroom 290.00 Cash Wise supplies 1.40 Cash Wise supplies 37.00 Ericksons More 4 cleaning supplies 3.22 Hutch Com Hospital sect 125 services 482.33 Pikal Music microphones 250.00 Scott & Bob's Tire tire repair 6.00 1992 *DNR registration fees 167.00 *MN Dept of Rev Jan sales tax 958.59 *Forpaugh's Sr. Tour 488.26 *DNR registration fees 46.00 Albinson paper 54.65 Algy Costumes costumes 6.95 American Bristol valve 131.56 American Risk Feb services 800.00 APWA reg- D.Meier 150.00 Arnold & McDowell prof services 3,376.00 Automation Supply ribbons 12.88 Beadell,J.& Even Temp housing rehab 753.00 Bennett Office folders 6.99 • Bennett Office Berger,D.& Hansen Cab office supplies housing rehab 210.66 4,150.00 Bernhagen, John Feb comp 2,019.00 Bethke,S.& Kargs Insul housing rehab 1,800.00 Bureau Criminal Appr training - Hammond 350.00 Cargill salt 389.57 Cash Wise supplies 6.50 Cash Wise coffee 24.90 Central Garage Jan repairs 11,138.20 Chamber of Commerce postage 7.54 City of Hutch Hutchmobile usage 135.00 Comm of Transportation hangar payment 700.00 Copy Equipment paper 102.80 County Treasurer DL fees 99.50 Crow River Glass mirror 27.46 Daak Refrig added freon 182.00 Dobberstein, Alice Sr. Dance refund 8.00 Earl Andersen signs 764.87 Echo Ind Products echo xtra 116.94 Erickson Freedom 1p gas 30.95 Erickson Oil deicer 0.99 FBI reg- S.Madson 100.00 Franklin Printing binders 3.87 GAB Boelter claim 221.73 Gov't Trg Service reg- J.Rodeberg 15.00 . Guardian Pest EC VN Feb service cable franchise 19.25 750.00 Hutch Com Hospital laundry 13.05 Hutch Conv & Vis Bur Jan lodging tax 1,644.45 Hutc:i Iron steel 32.70 Hutch Tech College training 200.00 r1 L C� Hutch Utilities Ideal Shoe Shop Jayco Aviation Jones, Charles Koppen,R.& Anderson Krueger, Harold League of MN Cities MacQueen Madson, Steven McGarvey Coffee McGraw Hill McLeod Cty Fire Chi McRaith, John Mike's Mobil Minneapolis City MN Blueprint MN Body & Equipment MN Dept Transportat MRPA Mr. Movies MSF electricity & gas material & labor fuel fuel for bus Int housing rehab music for SnoBall directories reg- D.Dascher meeting expenses coffee book efs ion Neutron Ind Northern States Supply Olson's Locksmith Olson's Locksmith Ordway Theatre Peterson Bus Plaza Hardware Ray Allen Mftg Schmeling, Brent Seven West Wash Seven West Wash Shepperd, Marlana Sheraton Inn Midway Shopko Sickmann, Steven Sorensen Farm Supply Standard Printing Star Tribune Streichers Two Way Communications UBC Up & Away Balloons Victorian Inn Winn,D.& G.Anderson Xerox Xerox Zee Medical Zee Medical 1992 dues conference meals blades K -9 services service contract Ford bus renewal reg M.Haugen movie rent tournament fees supplies grinder lock repairs keys 33 tickets bus trips supplies pagers softballs laundry mopheads SnoBall entertainment resv- S.Sickmann supplies BCA lab rental envelopes employment ad light kits battery supplies balloons employee party & meeting housing rehab Jan usage 5052 .Jan charge first aid supplies first aid supplies TOTAL 12,805.36 10.00 9,606.80 10.84 177.42 75.00 137.25 15.00 11.87 82.35 19.43 100.00 177.86 5.95 200.00 400.00 1,591.00 60.00 98.00 1.25 1,230.00 73.73 79.00 39.95 10.00 719.10 1,083.30 45.95 502.50 54.00 49.70 9.00 30.00 199.80 17.25 100.00 18.50 1,534.80 93.60 197.79 95.55 109.95 45.00 1,173.06 1,478.38 500.25 43.00 39.00 48.24 $68,520.96 • • BOND FUNDS • , _ : Allstate Cash Reg Coast to Coast Floor Care Henry's Foods K Mart Star Cablevision Steve Schramm Tombstone Pizza repair register spring cleaners supplies file cabinet March service used sofa pizzas supplies TOTAL 63.50 3.30 57.36 86.10 19.96 24.44 50.00 62.76 37.00 $404.42 Viking Coca Cola Wilson Dev Service relocation services 1980 TAX INC DEBT SERV Hutch Pizza & Carpet HCDC loan Hutch Pizza & Great Plains HCDC loan McGraw & Ward TOTAL prof fees BONDS OF 1991 DEBT SERV - wire transfer *Depository Trust interest BONDS OF 1990 DEBT SERV - wire transfer *Depository Trust principal & interest HOSPITAL BONDS - wire transfer *Depository Trust interest 546.63 2,499.57 $3,046.20 2,606.29 45,227.50 226,637.50 259,073.13 • ti r 0 • American Linen City of Hutch City of Hutch City of Hutch City of Hutchinson Coast to Coast Erickson Clg Sery Family Rexall Floor Care Henry's Foods Hutch Leader Hutch Telephone Ink Spots Junker KDUZ -KKJR MN Dept of Revenue Northland Bev Sprengler Trucking Viking Coca Cola towel service 44.25 Nov & Dec logis 1,312.46 employee insurance 797.56 employee insurance 1,220.94 lottery sales 923.00 silicone spray 3.99 carpet cleaning 143.00 binder 10.49 ice melt 40.50 supplies 1,706.99 advertising 214.17 phone service 66.17 forms 63.02 Jan refuse 166.78 radio ads 170.00 Jan sales tax 8,874.05 supplies 157.15 trucking 619.33 supplies 332.49 TOTAL $16,866.34 • STATE PATROL DIVISION District 2200 Headquarters 501 South Victory Drive P.U. Buy. 4187 M.&r,kaio, MN 56002 -4187 February 14. 1992 Mr. Steve Medson Chief of Police Hutchinson Police Hutchinson, MN Dear Chief Medson, STATE OF MINNESOTA DEPARTMENT OF PUBLIC SAFETY Department 55350 � e q FOR YOUR INFORMATION On behalf of the State Patrol, and especially those members assigned to the protection and security detail on February 11, 1992 Et Hutchinson, I wont to thank yc -i and your Department for the superb level of cooperation pr,.vided. All accounts of the detail point to a well planned and executed operatic;. Everyone involved handled themselves p I especially want to compliment you for your plan of this operation. Lt. Hanson was most impreasad by the tho-c:ughness of the plan, and your attention to Detail. It left everyora knowing their responsibility and position. In fact, Lt. Gruis reviewed the plan and we will be keeping it for future reference. It was a wonderful piece of work! Thanks again Chief, and our compliments for a job well done! Sincerely, 1 Captain Michael L. Asleson Commander - District 2200 5071389 -1171 C: Lt. Hanson Lt. Gruis Sgt. Redman 0333 AN EQUAL C'PI -0� '„•:,TY FMPLOYER ARNOLD & MCDOWELL ..VID A.ARMLD ATTORNEYs AT Lew W co�n DART D. IrrD IX • LOI PARE PLACE WILLI W. I:ANmsw mTSVmR A.ANDZe urrollD C. a.RASer ANDmm K HUTCHmsoN, MINNESOTA 55350 -2563 M;rL N. 2ZOICm mrRV= a.mOOm (612) 587 -75 r-A RUM m.CA ICEARL -- LAURA K.7mmTLAND DAVID A.IMVWDZN FAm (4ma) 55T -4065 saw cznAm LAmm ROAD PAUL D. DOVE' • mm mA/ous , NDIItmwoTA 55416 (60) 546 406"" m. PAlmmmR'T masmArT .rromNmr �, TOLL razz 000 -347 -4545 4AIIm5 VTLRT 0. mAm AND FAm(51m)545 -17 90 xwEA o. n azz TAIOTET V. FAnmmml 521 mDUTZ 7oUmrm rrmmmT 31Amz m. momm0cm■ ►mntcmroN. YDrmmsDrA 553+1 (ma) ass -Rau CATum D. amass - TAX (5D1) 35a -5505 February 20, 1992 INFORMATION FOR YOUR Mr. Mark Nelson SENT VIA FAX $ 492021p Shopko Stores, Inc. P.O. Box 19060 I a F„_ ES Green Bay, Wisconsin 54307 -9060 1992 N, V Re: Hutchinson Downtown Redevelopment Project gY Parking Lot Issues and Related Matters °�� _`'�• ��ti CP Our File No. 3244 -89031 Sn3% Dear Mark: • First, with respect to the cross restrictions (no discount department store on the Erickson site and no retail grocery establishment on the ShopKo site), I have drafted a very simple agreement which I am sending to you for execution by appropriate ShopKo representatives. I will thereafter forward it to Erickson's Diversified for their execution. Second, I did discuss at some length with the City Council the question of the parking lot and parking issues as they relate to possible development on the property adjacent to the ShopKo Store. It appears that our position on these issues is as follows: 1. As to any use 6,000 square feet or less, subject to the use restrictions in the Cross Easement Agreement, there shall be no contribution for parking by patrons or employees of the business located adjacent to ShopKo. Ultimately, a Cross Easement Agreement will be entered into which will address reasonable issues as to use and other rules and procedures (such matters as where employees may park, prohibited parking areas and access questions). To some extent, there must be an "agreement to agree" on some of these issues. • • OmmrmzD AR A CIVIL Tm sr=o = mT TEE xurxzwOTA "ATE ims AsR I&TwN — CRATMmD AS A UML PROPmmTT LAW SFUCIAUST By Tam WIMM50TA WT rx SAM AmROCLTION 7 Mr. Bark Nelson February 20, 1992 Page 2 r 2. With respect to uses over 6,000 square feet, the City agrees that the site will be burdened with a recorded agreement that will require the third party owner to pay the reasonable cost of parking lot construction, as ShopKo has requested. The sticking point comes with respect to the issue of dollars. The City does not believe the third party owner should bear the full cost of parking lot access. First, retail use at least to the level of 6,000 square feet has always been contemplated. Second, the lot is of an awkward shape and size for retail purposes (50 by 200 feet) and is subject to other restrictions as a result of agreements between the City and ShopKo. Third, the decisions relative to the parking lot are going to be made by ShopKo not by the third party owner. The figure you and I discussed was somewhere in the neighborhood of $26,000. The City is willing to burden the site with a requirement to pay the sum of $10,000 for square footage uses in excess of 6,000 square feet. I assume we would pro rate that sum depending upon the actual size of the building. 3. The City would have no objection to granting ShopKo a right of first refusal relative to any sale of the adjacent property. 4. The paragraph dealing with building construction from our various prior drafts appears not to be in dispute and will be included in the final draft of a Supplemental Agreement. 5. As to maintenance issues, it was my understanding from our discussion that as long as a municipal liquor store is operating, no maintenance agreement would be required of the City. It is reasonable to require such an agreement if a non municipal use is involved and the City would have no objection to such an agreement under those circumstances. 6. As I mentioned in my prior correspondence and during our conference with Cindy and the architect, the City will need an easement for access to property for parking purposes east of the rear of your building. When you return to home base, perhaps you could give me a call and we can get the details worked out. • • • r L Mr. Mark Nelson • February 20, 1992 Page 3 In the interim, I will be sending you a separate agreement on the issue of the use restrictions on the grocery store and discount store sites. Best regards. //►) Very truly ARN�DO 1/ G. T GBA: • 1 J 0 2/21/92 INCOME STATEMENT OPERATING REVENUE SALES - ELECTRIC ENERGY _ SALES FOR RESALE NET INCOME FROM OTHER SOURCES SECURITY LIGHTS POLE RENTAL SALES - GAS TOTAL. OPERATING REVENUE HUTCHINSON UIILITJMCOKMISSION HUTCHINSON, SOTA STATEMENT OF INC A6. EXPENSES JANUARY 31, 1992 PREVIOUS CURRENT BUDGETED YEAR TO DATE YEAR TO DATE YEAR TO DATE ' PRODUCTION OPERATION -- -- _ - -�- - - -- - 843,247.78 760,588.89 -- 667,648.00 .00 .00 .00 6,518.18 5,718.45 9.058.31 - -- 11079.00 265, 200.00 - - - -- 1,200.00 .00 .00 .00 845,052.44 506,039.27 091.500.00 _ 1,695,097.40 1.273,412.61 1,769,406.31 PAGE 1 0 F O_ R YOUR INFORMATION. BUDGET ANNUAL DEVIATION BUDGET (107,059.11) .00 (3,339.86) (134.00) .00 (385,460.73) (495,993.70) 9,507,800.00 5,000.00 38,461.54 15,000.00 4,000.00 4,500,000.00 14,070,261.54 OPERATING EXPENSES ' PRODUCTION OPERATION -- -- _ - -�- - - -- - - - - - - - 50,217.27 - -- _ _ ----- 47,207.54 ___ _ 52,454.00 __ 5,246,46 -_- 605,800.00 - PRODUCTION MAINTENANCE 3,941.94 60,876.44 57,075.00 (3,001.44) 265, 200.00 - PURCHASED POWER - 459.731.61 401,823.44 458,827.08 57,003.64 4,841,4i2.00 TRANSMISSION OPERATION - - -- - -- - 26.62 - .00 --- - � - - -- - - .00 --- - -� -�- .00 31800.00 TRANSMISSION MAINTENANCE 3 .00 .00 .00 53,000.00 ELECTRIC DISTRIBUTION_ OPERATION 14,972.45 13,896.40___ 14,702.00_ 805.60 163,550.00 _ ELECTRIC DISTRIBUTION MAINTENANCE 14,155.54 24,881.89 17,709.00 ____ (7,i72.09) 110,200.00 _ MFG GAS PRODUCTION OPERATION 485.20 410.88 288.00 (122.88) 3,200.00 MFG GAS PRODUCTION MAINTENANCE 71.65 .00_ .00 .00 500.00 _ PURCHASED GAS EXPENSE _ ____ - 561,800.19 ___ - 385,385.89 _ __ 396,000.00 _ 10,614.11 4,090,240.00 GAS DISTRIBUTION OPERATION 15.312.33 14,866.66 16.393.40 1,526.74 177,700.0 - GAS DISTRIBUTION MAINTENANCE 4,142.58__ 4,392.75 3,494.00 (898.75) _ - 50,500.00 CUSTOMER EXPENSES - - -- - -- ---- ----- - - - - -- 31.536.81 12,149.83 - -- 11, 338.00 -_- - (811.83) -- - -� 1_3,800.00 _ CUSTOMER SERVICES 1,445.35 1,789.79 1,384.00 (405.79) 17,300.00 - ADMINISTRATIVE 6 GENERAL EXPENSES 101,569.56 109,162.94 115,606.80 6,443.66 909,560.00 -- - ---- - DEPRECIATION - - - - -- 60,432.5- 6 - - _- 62,000.00 - - - -- 59,52G.00 _ -- (2,480.00) 744,000.00 TOTAL OPERATING EXPENSES 1,302,851.04 1,138,844.45 1,205,591.28 66,746.83 12,239,842.00 -' OPERATING INCOME - - - -- ----------- -- - - -- 393,046.36 - -_ -- 134,568.16 563,815.03 -- -- (429,246.87) 1,830,419.54 -- OTHER INCOME _ OTHER - NET ._._. .. - - 18.604.66 4,552.46 2,791.46 -... 9.000.00 - INTEREST INCOME - 80,824.80 53,305.76 61,671.39 (0,485.63) 883,877.00 _ - MISC INCOME .00 .00 .00 .00 _ 45,700.00 -- TOTAL OTHER INCOME_ - -- - -- - -- -- -- - . -- - -_ - - -- 99,429.54 -- 57,938.22 - - -- 63,626.3 - 9 -- - __ (5,680.17) _ _ 938,5577.00 OTHER EXPENSES . .. MISC EXPENSES -__.._ -.. - -- 312.89 . 1.434.93- ._ (1.054.93) - 34.000.00 INTEREST EXPENSE 11,566.00 8,897.00 8,879.00 (18.00) 114,207.50 TOTAL OTHER EXPENSES - 11,878.89 10,331.93 _ 9,259.00 (1,072.93) 148,287.50 NON - OPERATING INCOME 87,.=,,0.65 47,606.29 54,367.39 (6,761.10) 790,289.50 NET INCOME 480,597.01 182,174.45 618,102.42 (436,007.97) 2,620,709.04 r.' 2/21/92 HUTCHINSON UTWIES COMMISSION PAGE 1 BALA SHEET JANUARY 31, 1992 FOR YOURSORMATION ___ - .__._- ..____. ____ _ r r • r TOTAL ASSETS UTILITY PLANT - AT COST - - - -- - -- -- - - - - -- - - -- --- - LAND A LAND RIGHTS 790,012.25 DEFRECIABLE UTILITY PLANT 26,681,598.64 ' - TOTAL UTILITY PLANT - - _ 27,471,610.89 - LESS ACCUMULATED DEPRECIATION (14,093,310.24) - - TOTAL ACCUMULATED DEPRECIATION - - -- - - - -- - _ - - -- -- - - x (14,095,310.24) - CONSTRUCTION IN PROGRESS 1.358,477.65 - - -- - - TOTAL CONSTRUCTION IN PROGRESS - -- -- -. -. - 1.358.477.65 TOTAL UTILITY PLMT DEPREC VALUE 14.734,778.30 - -' RESTRICTED FUNDS d ACCOUNTS FUTURE EXPANSION 8 DEVELOPMENT 61353.000.00 INVESTMENT - - GAS RESERVES - - 1.569.300.00 MEDICAL INSURANCE 100,000.00 BOND 8 INTEREST PAYMENT 1986 145,772.56 _ ._ __ -_ 1986 BOND RESERVE------ . _ - .392.000.00 -_ —_ -._. _. -.. -. CATASTROPHIC FAILURE FUND 750,000.00 - TOTAL RESTRICTED FUNDS b ACCOUNTS _ 9,310,272.56 - ' CURRENT d ACCRUED ASSETS CASH IN BANK - 2,435,385.45 - _- _ _ - INVESTMENTS 6 SAVINGS ACCOUNTS -_— -� -- - - - - - - -- -_ --- - - - -- 81,086.81 ACCOUNTS RECEIVABLE 1,569,402.27 INVENTORIES __PkEFAID INSURANCE ..- 78.113.19 ACCRUED INTEREST RECEIVABLE 108,636.61 TREASURY BILL DISCOUNT 55.404.33 - _ _ _ _ TOTAL CURRENT 6 ACCRUED ASSETS ___f_ _ _ _ ___- __.._. 4,548,772.63 .. DEFERRED CHARGE BOND DISCOIFiT _ 1966 48.323.91 CLEARING ACCOUNT _ 20.00 TOTAL DEFERRED CHANGE -__ .__. - _.._- _ TOTAL ASSETS 28,942,167.40 i 2/21!92 HUTCNINSON UTILI COMMISSION PAGE 2 • BALANCE JANUARY 31, 1992 TOTAL � r • r MUNICIPAL EQUITY 6 LIABILITIES MUNICIPAL EQUEQUITY P 25.392.083.94.. UNAPPROPRIATED RETAINED EARNINGS 182,174.45 TOTAL MUNICIPAL EQUITY 25,$74,263.39 LONG TERM LIABILITIES-WT .2, CURRENT MAIIJRITIEB i SENT BONDS 165,000.00 TOTAL LONG TERM LIABILITIES _ - - _ 2,165,000.00 CONSTR CONTRACTS 6 ACCTS PAY RETAIN TOTAL CONSTFtICTION 6 ACCTS PAY CURRENT 6 ACCRUED LIABILITIES NOTE PAYABLE - LEASE PAYABLE 1,832.8$ ACCOUNTS PAYABLE 930.774.7E INTEREST ACCRUED 19,056.16 ACCF.UED PAYROLL 23,260 - -- --...- ACCRUED VACATION PAYABLE _ ACCRUED MEDICAL FUND 42,676.87 . CUSTOMER DEPOSITS - 53,627.86.--- '_ -__-- -_ OTHER CURRENT 8 ACCRUED LIABILITIES - 207.28 -I TOTAL CURRENT 6 ACCRUED LIAR 1,202,904.01 TOTAL MUNICIPAL EQUITY h LIAB - - 28,942,167.40 ( it I I a.. The Hutchinson Safety Council The January meeting of the Hutchinson Safety was held January 27, 1992 at the at the McLeod County Heritage Center. There were 16 members present. President George Field opened the meeting. The December minutes were approved as read. Safety concerns and discussions were held regarding: Trees obstructing road North of Harris Pine Mills and Snowbiles in the parks and also very young people driving them. There will be a state safety council meeting in March and also in May if anyone is interested in attending. Nominating committee report: Les Smith, Larry Ladd and Myron Johnson and recommended that the current officers stated that thet would be willing to serve another year. They are: George Field, President, Jim Haasel, Vice President, Jean Ward, Secretary, Les Linder, Member at Large There were no other nominations from the floor and the motion was made and seconded to accept the above slate of officers. The secretary was designated to cast a unanimous vote for these officers. Myron Johnson is the immediate past president and Joyce Rix was appointed Historiand and to send out the monthly bulletins. • Marlin Torgerson, program chairman asked for ideas.for the future meetings. Discussion on the Phase II for the downtown re- development was held and it was stated it is on schedule. Also discussed was the new location for the McLeod County Fair. The next meeting will be February 24, 1991 at the Heritage Center The meeting was adjourned. Submitted by: Geroge Field, President Loretta F. Pishney, Acting Secretary Checking Balance: 219.36 250.00 Annual Allocation, City WT9756 Savings Balance: 190.36 a �3 Tnttresf- Ecv�ed 19.1. Sq