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cp01-02-1996 cAGENDA • SPECIAL ORGANIZATIONAL MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 2, 1996 1. CALL TO ORDER - 7:00 A.M. 2. INSTALLATION OF NEWLY ELECTED MAYOR MARLIN TORGERSON AND COUNCIL MEMBERS KAY PETERSON AND DON ERICKSON 3. RESOLUTIONS (a) RESOLUTION NO. 10613 - DESIGNATING OFFICIAL NEWSPAPER (h) RESOLUTION NO. 10614 - APPOINTING LEGAL COUNSEL (c) RESOLUTION NO. 10615 - APPOINTING CITY ADMINISTRATOR FOR 1996 (d) RESOLUTION NO. 10616 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS • (e) RESOLUTION NO. 10617 - DESIGNATION OF DEPOSITORY OF CITY FUNDS, FEDERAL SAVINGS AND LOAN ASSOCIATIONS (f) RESOLUTION NO. 10618 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA (g) RESOLUTION NO. 10619 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM MARQUETTE BANKS OF HUTCHINSON, MINNESOTA (h) RESOLUTION NO. 10620 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST FEDERAL FSB OF HUTCHINSON, MINNESOTA Action - Motion to reject - Motion to waive readings and adopt Resolutions ►! hl (a) SELECTION OF COUNCIL'S VICE PRESIDENT - J014N MLINAR Action - Motion to elect 10 (b) DESIGNATION OF COUNCIL REPRESENTATIVES: • 1. AIRPORT COMMISSION - Marlin Torgerson 2. HUTCHINSON AREA HEALTH CARE BOARD - Don Erickson 3. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (HCDC) - Bill Craig 4. HUTCHINSON HOUSING, INC. (HRA) - Don Erickson 5. LIBRARY BOARD - Kay Peterson 6. MID - MINNESOTA COMMISSION - John Mlinar 7. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD - John Mlinar 8. PLANNING COMMISSION - Bill Craig 9. SAFETY COUNCIL - Kay Peterson • 10. LIGHT TRAFFIC TASK FORCE - Kay Peterson Action - Motion to ratify Mayor's appointments (c) APPOINTMENTS TO HEALTH BOARD 1. DR. JIM ALLEN 2. DR. DAVID BYRON 3. DR. DENNIS MURPHY Action - Motion to ratify Mayor's appointments I I JC ►lul • RESOLUTION NO. 10613 • DESIGNATING OFFICIAL NEWSPAPER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, The Hutchinson ad r be designated the official newspaper during the calendar year of 1996 for the City of Hutchinson. Adopted by the City Council this 2nd day of January, 1996. Marlin Torgerson • Mayor ATTEST: Gary D. Plotz City Administrator • RESOLUTION NO. 10614 • APPOINTING LEGAL COUNSEL BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT G. Barry Anderson, of the law firm of Arnold, Anderson & Dove, P.L.L.P. is hereby appointed as City Attorney in exchange for payment of a retainer for a one year period from January 1, 1996 to December 31, 1996. Services to be included within the agreed upon retainer amount are: prosecution of police department cases; attendance at all City Council and Planning Commission meetings; preparation of resolutions and ordinances and other customary legal services in the normal course of City business including but not limited to professional supervision of duties performed by the Assistant City Attorney. Matters such as appearances in state district court or federal district court, or appearances in the court of appeals or state supreme court, will be billed as additional legal services outside • of the retainer agreement and at the usual and customary hourly rate to be approved by the City Administrator. In addition, collection actions may be billed on a contingent fee basis and any amounts received for such actions shall be considered apart from the retainer arrangement described above. Adopted by the City Council this 2nd day of January, 1996. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator • ,� —b RESOLUTION NO. 10615 • APPOINTING CITY ADMINISTRATOR FOR 1996 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the following appointment to the indicated executive office of the City of Hutchinson is made for the period of one year. Compensation shall be continued as agreed upon by separate Council action: City Administrator Gary D. Plotz Adopted by the City Council this 2nd day of January, 1996. • • Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator 3 -C RESOLUTION NO. 10616 • DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTIT=IONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following named banks and institutions, which are authorized to do a banking business and act as depositories in Minnesota, be and they hereby are designated depositories of the Public Funds of the City of Hutchinson in the County of McLeod, State of Minnesota, by the City Council of said City, for the term commencing January 1, 1996 for one year: CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MN THE FIRST BANK OF MINNESOTA, HUTCHINSON, MN MARQUETTE BANKS OF HUTCHINSON, HUTCHINSON, MN • FIRST BANK, MINNEAPOLIS, MN FIRST BANK ST. PAUL, ST. PAUL, MN AMERICAN NATIONAL BANK, ST. PAUL, MN FIDELITY BANK AND TRUST COMPANY MERRILL LYNCH, DAIN BOSWORTH, INC. PIPER JAFFRAY & HOPWOOD, INC. SHEARSON LEHMAN BROTHERS SMITH BARNEY SHEARSON PRUDENTIAL SECURITIES upon terms and conditions following, to -wit: THAT this designation is subject to the right of said City of • Hutchinson, Minnesota to modify, vacate, or revoke the same RESOLUTION NO. 10fi16 • according to law, and also subject to any depository agreement executed pursuant to Minnesota Statutes, Section 118.01 and Section 475.66, and THAT the use of these depositories other than those located in the City of Hutchinson shall be for monies from the proceeds of bond sales or grant reimbursement monies only. The interest rate from these institutions must exceed the interest rate of City financial institutions by more than .5 %. BE IT FURTHER RESOLVED: THAT the City Administrator of the City of Hutchinson is hereby authorized and directed to deposit in said banks and institutions in special funds to be known as "City of Hutchinson" all monies that may come into his hands. BE IT FURTHER RESOLVED: • THAT a copy of this resolution be filed with the City THAT and each of the banks and institutions so designated. Adopted by the City Council this 2nd day of January, 1996. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator • RESOLUTION NO. 10617 • DESIGNATION OF DEPOSITORY OF CITY FUNDS FEDERAL SAVINGS AND LOAN ASSOCIATIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT First State Federal Savings and Loan Association, Hutchinson, Minnesota is hereby designated as an official depository of and for funds of the City of Hutchinson up to the maximum designated by law. Adopted by the City Council this 2nd day of January, 1996. • • Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator RESOLUT_ON NO. 10618 RESOLUTION APPP.D';1tG SECURITIES FOR COLL`.TEF.AL FROM CITIZENS BANK AND TRUST CD. OF HUTCH - -NSON, MINNESJTA WHEREAS, the Citizens Bank & Trust Co. of Hutchinson, a City Depository, has presented collateral as follows for the City of Hutchinson and Hutchinson Utilities: • BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited for safekeeping. Adopted by the City Council this 2nd day of January, 1996. ATTEST: Gary D. Plotz City Administrator Marlin Torgerson Mayor LJ 1 „L SECURITY AMOUNT RATE MATURITY U.S. Treasury Note $ 500,000.00 7.625 04 -30 -96 U.S. Treasury Note 500,000.00 4.375 08 -15 -96 Fed. Home Loan Bank 500,000.00 5.800 07 -07 -98 Fed. Home Loan Bank 11000,000.00 7.890 12 -23 -97 Fed. Home Loan Bank 110001000.00 6.335 08 -28 -96 Fed. Home Loan Bank 500,000.00 5.200 08 -04 -97 Fed. Natl. Mort. Assoc. 1,000,000.00 7.000 02 -10 -96 Fed. Natl. Mort. Assoc. 500,000.00 6.050 01 -12 -98 Fed. Natl. Mort. Assoc. 11000,000.00 6.270 07 -19 -96 Fed. Natl. Mort. Assoc. 11Q061000,00 4.583 10 -25 -96 TOTAL $ 7,500,000.00 • BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited for safekeeping. Adopted by the City Council this 2nd day of January, 1996. ATTEST: Gary D. Plotz City Administrator Marlin Torgerson Mayor LJ 1 „L RESOLUTION N0. 10619 • • RESOLU'T'ION APPROVING SECURITIES FOR, COLLATERAL FROM MARQUETTE BANK OF HUTCHINSON, MINNESOTA WHEREAS, the Marquette Bank of Hutchinson, a City Depository, has presented collateral as follows for the City of Hutchinson and Burns Manor Nursing Home: ,SECURITY U.S. Treasury Note N98 U.S. Treasury Note C96 U.S. Treasury Note R98 Atlanta Tex Burnsville, MN GO Stillwater MN Go Stillwater MN Go Issaquah, WA King Co. UT GO Bank Qualified Superior WI UT Go Bk Centerville, TX ISD Decorah, IA SCH DIS Woodhaven Mich Sch FNMA Pool 102248 ARM FNMA MTG -BKD #226554 TOTAL $ 500,000.00 05 -31 -98 300,000.00 05 -15 -96 500,000.00 08 -31 -98 100,000.00 02 -15 -03 125,000.00 02 -01 -01 200,000.00 02 -01 -00 100,000.00 02 -01 -02 100,000.00 12 -01 -04 100,000.00 12 -01 -06 150,000.00 08 -15 -04 150,000.00 06 -01 -02 100,000.00 05 -01 -02 20,125.14 05 -01 -20 747.029.17 08 -01 -03 $ 3,192,154.31 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited for safekeeping. Adopted by the City Council this 2nd day of January, 1996. LJ ATTEST: Gary D. Plotz City Administrator Marlin Torgerson Mayor n _ CT RESOLUTION NO. tnr ?n n LJ RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST STATE FEDERAL SAVINGS & LOAN ASSOCIATION OF HuTCHINSON, MINNESOTA ',THEREAS, the First State Federal Savings & Loan Association of Hutchinson, a City Depository, has presented collateral as follows for the City of Hutchinson, Hutchinson Utilities, and Hutchinson Community Hospital: U.S. Treasury #890811034 FNMA Rem 12FA #920130001 FHLB F/R Note #930818001 FNMA 93 -138F #930830004 FHLMC 1535FA #930628023 091W. $1,000,000.00 02 -15 -16 2,000,000.00 01 -25 -22 2,000,000.00 08 -18 -05 11000,000.00 08 -25 -23 3,000.000.00 12 -15 -22 $9,000,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, that the Treasurer be authorized to accept said securities as collateral and that said collateral be deposited for safekeeping. Adopted by the City Council this 2nd day of January, 1996. Marlin Torgerson Mayor P ATTEST: Gary D. Plotz City Administrator 3 -H'