Loading...
cp12-23-1997 cDECEMBER SUNDAY MONDAY TUESDAY 1997 -21- -22- -23- Noon - Community Needs Task HUTCHINSON Force Meeting in Staff Conference Room CITY 3:30 p.m. - Closed City Council CALENDAR Meeting with Legal Counsel re. Litigation Issue 4:00 p.m. - Budget Workshop in WEEK OF Main Conference Room December 21 to December 27 5:30 p.m. - City Council Meeting in Council Chambers WEDNESDAY THURSDAY FRIDAY SATURDAY -24- -25- -26- -27- CITY OFFICES CLOSE CONFERENCE /SEMINAR/ AT 3:00 P.M. VACATION 12/24 -26 Bonnie Baumetz CHRISTMAS EVE CHRISTMAS DAY Pat Vander Veen Marilyn J. Swanson 12/26 Mark Hensen 10:00 a.m. - Directors Meeting in Lary Huhn Brenda Ewing Staff Conference Room Ken Merrill 12/24 -1/2 John Rodeberg C = Conference M = Meeting S = Seminar V = Vacation AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 23, 1997 �K�rll1C�Z II!]��•i�Dl au A 2. INVOCATION - Rev. Alex Ramos, Bethlehem United Methodist Church PRESENTATION OF PLAQUE TO MICHAEL FLAATA 3. MINUTES MINU'T'ES OF NOVEMBER 25, 1997 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS FINANCIAL /INVESTMENT REPORT - NOVEMBER 1997 • 2. PLANNING COMMISSION MINUTES OF NOVEMBER 18, 1997 3. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF NOVEMBER 18, 1997 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 10954 - RESOLUTION ESTABLISHING ANNEXATION POLICY FOR PROPERTY LOCATED ALONG JEFFERSON STREET SOUTH 2. RESOLUTION NO. 10955 - RESOLUTION OF APPRECIATION TO RITA BENTZ RESOLUTION NO. 10958 - TRANSFERRING $272,130 FROM 1997 IMPROVEMENT BOND FUND, WATERISEWER FUND, 1981 PARKING CONSTRUCTION, 1980 TAX INCREMENT DEBT SERVICE, TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES (c) DELINQUENT WATER AND SEWER ACCOUNTS (d) APPOINTMENTS ♦ JEFF JONES TO PLANNING COMMISSION ♦ JOHN MALLAK TO LIGHT TRAFFIC ADVISORY BOARD ♦ 1998 OFFICERS FOR FIRE DEPARTMENT • (e) IMPROVEMENT PROJECT CHANGE ORDERS (f) 1998 LICENSES RENEWAL BINGO LICENSE GAMBLING DEVICES LICENSE CITY COUNCIL AGENDA - DECEMBER 23, 1997 ► CIGARETTE LICENSE ► TAXI CAB LICENSE ► PAWN SHOP LICENSE ► TATTOO LICENSE ► GARBAGE AND REFUSE HAULERS (g) ANNEXATION OF 0.66 ACRES IN HASSAN VALLEY TOWNSHIP EQUESTED BY JEFF AND MICH ELLE SHUFELT AND JULIE MUNSON WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE NO. 97-215 AND SET SECOND READING FOR JANUARY 2, 1998) (h) CONDITIONAL USE PERMIT REQUESTED BY DANIEL BREWER, ADVANCE ARCHITECTURAL GROUP, INC., TO CONSTRUCT THEATER COMPLEX IN AN I -C DISTRICT AT 766 ENTURY AVENUE SW WITH FAVORABLE RECOMMENDATION OF LANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10957) 0 (i) AMENDMENT TO ZONING ORDINANCE, SECTION 8.04, REGARDING THREE YEAR RENEWAL OF SEASONAL SALES CONDITIONAL USE PERMITS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE NO. 97 -216 AND SET SECOND READING FOR JANUARY 2, 1998) (j) LOT SPLIT ON 300 AND 310 BOULDER STREET REQUESTED BY JOE AND • CHERYL DOOLEY WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (k) SIX MONTH EXTENSION OF CONDITIONAL USE PERMIT REQUESTED BY PRAIRIE SENIOR COTTAGES WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (1) SNOW REMOVAL PERMIT FOR DARREL MACKEDANZ (m) APPLICATION FROM FLYER'S/HI TOPS FOR CATER'S LICENSE DURING 52ND MINNESOTA STATE ELKS BOWLING TOURNAMENTS AT HUTCH BOWL Action - Motion to approve consent agenda PUBLIC HEARING -- NONE 7. (a) DISCUSSION OF WATER/SEWER/REFUSE CONVERSION TO MONTHLY BILLING (DEFERRED DECEMBER 9, 1997) Action - E 2 CITY COUNCIL AGENDA - DECEMBER 23, 1997 r� U (b) CONSIDERATION OF ADOPTING GENERAL FUND BUDGET FOR FISCAL YEAR 1998 (DEFERED DECEMBER 9, 1997) Action - Motion to reject - Motion to approve and adopt Resolution No. 10952 (c) CONSIDERATION OF 1998 TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA (DEFERRED DECEMBER 9, 1997) Action - Motion to reject - Motion to approve and adopt Resolution No. 10951 (a) CONSIDERATION OF ADOPTING 1998 LIQUOR FUND, WATER/ WASTEWATER/REFUSE FUND AND CENTRAL GARAGE FUND BUDGETS Action - Motion to reject - Motion to approve and adopt Resolution No. 10959 (b) CONSIDERATION OF ADOPTING CAPITAL PROJECTS FUND BUDGET FOR FISCAL YEAR 1998 Action - Motion to reject - Motion to approve and adopt Resolution No. 10960 (c) CONSIDERATION OF ENTERING INTO SOLID WASTE ABATEMENT FUNDING AGREEMENT AND 1998 BUDGET • Action - Motion to reject - Motion to approve and enter into agreement (d) CONSIDERATION OF AWARDING CONTRACT FOR CAR IMPOUNDING Action - Motion to reject - Motion to approve contract (e) CONSIDERATION OF WINTER PARKING RESTRICTION ON WEST SIDE OF HARRINGTON STREET SW BETWEEN FOURTH AVENUE SW AND FIFTH AVENUE SW Action - Motion to reject - Motion to approve and adopt Resolution No. 10956 (f) CONSIDERATION OF ENERGY IMPROVEMENT GRANT FOR ICE ARENAS Action - Motion to reject - Motion to approve funds (g) CONSIDERATION OF PROPOSALS FOR PURCHASE OF NEW 1997 OR 1998 HEAVY DUTY 3/4 TON PICKUP FOR WASTEWATER DEPARTMENT Action - Motion to reject - Motion to approve purchase (h) CONSIDERATION OF CAPITAL EXPENDITURE FOR SURGICAL TABLE AT HUTCHINSON COMMUNITY HOSPITAL Action - Motion to reject - Motion to approve purchase L] CITY COUNCIL AGENDA - DECEMBER 23, 1997 (i) CONSIDERATION OF CAPITAL EXPENDITURE FOR MAMMOGRAPHY • UNIT AT HUTCHINSON COMMUNITY HOSPITAL Action - Motion to reject - Motion to approve purchase (j) CONSIDERATION OF REPLACEMENT OF NETWORK SERVER AT HUTCHINSON COMMUNITY HOSPITAL Action - Motion to reject - Motion to approve purchase (k) CONSIDERATION OF ENTERING INTO 1998 LEASE WITH AUGUSTANA LUTHERAN HOMES FOR SENIOR DINING AT SENIOR CENTER Action - Motion to reject - Motion to approve and enter into lease 9. MISCELLANEOUS (a) COMMUNICATIONS (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds 11. ADJOURNMENT • • 4 0 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 25,1997 The meeting was called to order at 5:30 p.m. by Mayor Torgerson. Present: Mayor Marlin Torgerson, Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. The invocation was given by the Reverend Lawrence Lystig. 3. MINUTES The minutes of October 28, 1997 and November 10, 1997 were approved as presented. :NNILGIII&I 01►Y ax" Owl 1..1 (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS FINANCEIINVESTMENT REPORT - NOVEMBER 1997 2. TREE BOARD MINUTES OF OCTOBER 30, 1997 3. SENIOR ADVISORY BOARD MINUTES OF SEPTEMBER 22, 1997 • 4. PLANNING COMMISSION MINUTES OF OCTOBER 21, 1997 5. POLICE CIVIL SERVICE COMMISSION MINUTES OF NOVEMBER II, 1997 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 97 -213 - AN ORDINANCE AMENDING SECTIONS 5.32, 5.43, 5.45 AND 5.70 OF THE HUTCHINSON CITY CODE BY DELETING CERTAIN LANGUAGE THERETO AND ADDING OTHER LANGUAGE AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (SECOND READING AND ADOPT) 2. RESOLUTION NO. 10937 - RESOLUTION ESTABLISHING FEE FOR SUNDAY LIQUOR LICENSE AND TEMPORARY LIQUOR LICENSE 3. RESOLUTION NO. 10938 - RESOLUTION TRANSFERRING $150,000 FROM LIQUOR FUND TO GENERAL FUND 4. RESOLUTION NO. 10939 - RESOLUTION TRANSFERRING $150,000 FROM WATER/SEWER AND REFUSE FUND TO 1994 IMPROVEMENT BONDS AND GENERAL FUND \J (c) SNOW REMOVAL PERMITS: 1. DICK EWERT JR. 2. JIM HAASL, D.B.A. JIM'S GARDEN 3. STEVE NEMEC 4. PAUL PRIOR 5. KURT REINER, D.B.A. R &R EXCAVATING 1�' CITY COUNCIL MINUTES - NOVEMBER 25, 1997 0 6. WM. G. MATHEWS, D.B.A. MATHEWS BUILDING & REMODELING 7. JOHN BAHR (d) DELINQUENT WATER AND SEWER ACCOUNTS (e) RECONFIRMATION OF APPROVED GAMBLING DEVICES LICENSE FOR AMERICAN LEGION POST 96 AS REQUIRED BY STATE GAMBLING BOARD (f) TEMPORARY ON -SALE LIQUOR LICENSE FOR ELKS LODGE FOR 52ND MINNESOTA STATE ELKS BOWLING TOURNAMENTS (g) VACATION OF UTILITY AND DRAINAGE EASEMENTS REQUESTED BY NORWEST BANK FOR CONSTRUCTION OF BUILDING LOCATED IN HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT (SHOPKO) WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (WAIVE FIRST READING OF ORDINANCE NO. 97 -214 AND SET SECOND READING FOR DECEMBER 9, 1997) (h) CONDITIONAL USE PERMIT REQUESTED BY MARK SCHNOBRICH TO SELL CHRISTMAS TREES IN R -2 DISTRICT LOCATED AT 545 CLINTON AVENUE SW WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 10942) (i) VARIANCE REQUESTED BY KENNETH POSUSTA TO REDUCE SETBACK • FROM STREET FROM 25' TO 8' FOR CONSTRUCTION OF GARAGE ADDITION ONTO EXISTING NON - CONFORMING STRUCTURE WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS 0) CONDITIONAL USE PERMIT REQUESTED BY KENNETH POSUSTA FOR CONSTRUCTION OF GARAGE ADDITION ONTO NON - CONFORMING STRUCTURE WITH UNFAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (k) LOT SPLIT REQUESTED BY SHOPKO/NORWEST BANK WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (1) LOT SPLIT REQUESTED BY MCLEOD COUNTY AGRICULTURE ASSOCIATION FOR PROPERTY LOCATED AT 760 CENTURY AVENUE SW WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (m) LOT SPLIT REQUESTED BY HUTCHINSON TECHNOLOGY INC. FOR PROPERTY LOCATED AT 40 WEST HIGHLAND PARK DRIVE NE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS Motion was made by Mlinar, seconded by Peterson, to approve the consent agenda with the exception of items 4 -(g) and 4-(k) for discussion. Motion unanimously . CITY COUNCIL MINUTES - NOVEMBER 25, 1997 • '.I'S iM1 Items 4(g) & 44) -- Peterson questioned the location of the Norwest Bank building since it is near the flood plain where structures located across the street will be demolished. Director Jim Marka explained the location and the 100 -year flood plain. He stated that the Norwest building will be located on the northwest end of the parcel on Main Street and is in the flood fringe. A professional designer will design the structure so that it is elevated higher than the flood plain. Following discussion, motion was made by Mlinar, seconded by Erickson, to approve items 44g) and 4 -(k). Motion u carried. 5. PUBLIC HEARING - 6:00 P.M. (a) PROPOSED ASSESSMENT, ASSESSMENT ROLL NO. 5020, LETTING NO. 3, PROJECT NO. 97 -08 (5TH AVENUE BRIDGE AND ROADWAY) The Mayor called the hearing to order at 6:00 p.m. and read the notice of public hearing. Rodeberg presented an area map of the proposed 5th Avenue bridge and roadway • project. He reported the project will be awarded by the State, pending receipt of all required documentation from the contractor, Structural Specialties, and the following from the City: (1) City's share of the costs of $17,721.92 and (2) documentation required for advanced funding for Municipal State Aid Funds; an advance of one year's worth of MSA (approx. $400,000) to cover expected costs from 5th Avenue and to allow (re)construction of School Road to remain in 1998 project schedule. This will be reimbursed to the State with 1999 MSA funds. No one was present to be heard Motion was made by Erickson, seconded by Peterson, to close the hearing at 6:11 p.m. Motion unanimously carried. Motion was made by Erickson, seconded by Peterson, to approve the assessment roll, the proposed funding listed above, and to adopt Resolution No. 10940. Motion unanimously carried. It was noted that Richard McClure submitted a letter regarding his Fifth Avenue property. He raised a question on the address listed and a previous assessment for water and sanitary sewer in 1981. He also stated there would be no benefit to utilize the storm sewer since all the property drainage flows to the northwest. (b) ISSUANCE OF SUNDAY INTOXICATING LIQUOR LICENSES The Mayor called the hearing to order at 6:13 p.m. and read the notice of public hearing. • No one was present to be heard. CITY COUNCIL MINUTES - NOVEMBER 25, 1997 is The following establishments applied for a Sunday intoxicating liquor license: Flyers/Hi Tops Bar & Grill, Inc. Jonny's Restaurant & Lounge Lamplighter Lounge H Main Street Sports Bar Best Western/Victorian Inn American Legion Post #96 Crow River Country Club Elks Lodge VFW Post #906 Bavarian Haus Motion was made by Erickson, seconded by Peterson, to close the hearing at 5:15 p.m. Motion unanimously carried. Motion was made by Erickson, seconded by Mlinar, to approve and issue licenses. Motion unanim ously carried. a 7. (a) CONSIDERATION OF SHOPKO/NORWEST PARKING LOT ISSUES (DEFERRED NOVEMBER 10, 1997) The City Attorney reported that the cross easement agreement with Shopko would be amended to provide 63 stalls for use by the City -owned site or the owners or lessees of the property if sold. Since the signed agreement had not been returned by • Shopko, Anderson requested the City Council to approve in principle the amendment to the cross easement agreement. EJ Motion was made by Erickson, seconded by Mlinar, to approve in principle the amendment to the cross easement agreement. Motion unanimously carried. (b) CONSIDERATION OF WAGE COMMITTEE POLICY (DEFERRED OCTOBER 28, 1997) Motion was made by Mlinar, seconded by Peterson, to approve the wage committee policy. Motion unanimously carried. (c) CONSIDERATION OF ANNUAL WAGE ADJUSTMENT POLICY (DEFERRED OCTOBER 28, 1997) Motion was made by Mlinar, seconded by Peterson, to approve the annual wage adjustment policy and to adopt Resolution No. 10944. Motion unanimously carried. NEW BUSINESS (a) CONSIDERATION OF SMALL CITIES DEVELOPMENT PROGRAM GRANT AGREEMENT (MN DEPT. OF TRADE & ECONOMIC DEVELOPMENT) Erickson raised a question regarding the demolition costs. Marka informed the Council that since the demolition is part of the project, there will be no cost to the City. The City has received a grant from the DNR and the MMDC. . CITY COUNCIL MINUTES - NOVEMBER 25, 1997 • Rebecca Stoen, project coordinator of the MMDC, stated the relocation is an extra cost not included in the $1.2 million grant, but the funding is available. Following discussion, motion was made by Mlinar, seconded by Erickson, to approve agenda items 8 -(a) through 8 -(f) and to enter into agreement(s) and adopt Resolutions No. 10947, No. 1048 and No. 10949. Motion unanimously carried. (b) CONSIDERATION OF MINNESOTA DNR FLOOD HAZARD MITIGATION GRANT AGREEMENT See 8 -(a) for motion. (c) CONSIDERATION OF FLOOD GRANT ADMINISTRATIVE AGREEMENT BETWEEN MID- MINNESOTA DEVELOPMENT COMMISSION AND CITY OF HUTCHINSON See 8 -(a) for motion. (d) CONSIDERATION OF FLOOD GRANT DISPLACEMENT MINIMIZATION PLAN AND "RESIDENTIAL ANTI - DISPLACEMENT AND RELOCATION ASSISTANCE PLAN" (ADOPT RESOLUTION NO. 10948) See 8 -(a) for motion. • (e) CONSIDERATION OF FLOOD RELATED GRANT RESIDENTIAL VOLUNTARY ACQUISITION PROCEDURES (ADOPT RESOLUTION NO. 10947) See 8 -(a) for motion. (f) CONSIDERATION OF FLOOD RELATED GRANT FOR COMMERCLAL/NON- RESIDENTIAL VOLUNTARY ACQUISITION PROCEDURES (ADOPT RESOLUTION NO. 1049) See 8 -(a) for motion. (g) DISCUSSION OF STATE DRIVERS LICENSE USING COUNCIL CHAMBERS ON WEDNESDAYS IN ADDITION TO THURSDAYS It was reported that the State drivers license office has inquired about extending their examination hours to two days a week in Hutchinson City Center to Wednesday and Thursday. They would double the lease payment to cover the two days. Following discussion, motion was made by Mlinar, seconded by Haag, to approve the request. Motion unanimously carried. (h) CONSIDERATION OF JOINT WORKSHOP WITH LIGHT TRAFFIC ADVISORY BOARD ON JANUARY 13, 1998 AT 4:30 P.M. Motion was made by Erickson, seconded by Peterson, to approve the workshop date • of January 13, 1998 at 4:30 p.m. Motion unanimously carried. 5 CITY COUNCIL MINUTES - NOVEMBER 25, 1997 (i) CONSIDERATION OF SETTING DATE FOR CITY COUNCIL/DIRECTOR • BUDGET WORKSHOP Motion was made by Peterson, seconded by Mlinar, to set a workshop for 4:00 p.m. on December 9, 1997. Motion unanimously carried. (j) CONSIDERATION OF FINANCIAL PARTICIPATION WITH MCLEOD COUNTY IN COMMUNITY DEVELOPMENT BLOCK GRANT PROJECT ALONG JEFFERSON STREET IN HASSAN VALLEY TOWNSHIP Marka reported that at the McLeod County Board meeting held on November 18, 1997, there was discussion regarding Jefferson Street and possible grant funding.. He stated the Board voted unanim ously to fund one -half of the consultant fees which is $1,500. The City was asked to fund the remaining $1,500. Motion was made and seconded to approve the City funding. Motion unanimously carried. (k) CONSIDERATION OF CALLING FOR SALE OF GENERAL OBLIGATION MEDICAL FACILITIES REVENUE REFUNDING BONDS, SERIES 1998A, 1997B & 1998B Steve Apfelbacher, bond consultant from Ehlers & Associates, reported on the bond sale and stated the City would save over a million dollars in the transaction. Motion was made by Erickson, seconded by Haag, to approve the bonds sale and to • adopt Resolution No. 10941. Motion unanimously carved. (1) CONSIDERATION OF AMENDED CONTRACT WITH MN/DOT FOR COMPREHENSIVE AREA TRANSPORTATION PLAN Rodeberg informed the Council that based on study results by SRF Consulting for MN/DOT, as part of the Hutchinson Comprehensive Area Transportation Plan, MN/DOT is proposing to complete additional in -depth review of options for the design of TH 7 through Hutchinson. The estimated cost for the work is 545,000, and MN/DOT will pay all hard costs, with City staff to provide the necessary support to the consultants and MN/DOT. It was recommended to support MN/DOT's plans and to approve the amended contract. Motion was made by Mlinar, seconded by Peterson, to approve the amended contract and to adopt Resolution No. 10943. Motion unanimously carried. (m) DISCUSSION OF ASSESSMENTS FOR MORNINGSIDE DEVELOPMENT (SANTLEMAN'S 3RD ADDITION) (DEFERRED NOVEMBER 10, 1997) It was reported that Rodeberg and Erickson met with Dean Limo�e and Jim Mills of Mommgside Land Development to discuss issues related to the high assessments on a portion of the property. Based on their review, they recommended approval of the following: Deferred assessments to be activated per existing City policy/ Cost to provide services to all lots on the south side of Hilltop Drive shall be divided between the Developer and the City, with the City paying for 80% 0 CITY COUNCIL MINUTES - NOVEMBER 25, 1997 • of the cost and the Developer paying for 20% of the cost. It is understood that this work will be completed through a City project, and shall include the typical engineering and administrative fees. The bituminous wear course shall be completed by the City, and assessed per current City policy. Motion was made by Haag, seconded by Erickson, to approve the recommendations. Motion unanimously carved. (n) CONSIDERATION OF ADVERTISING FOR CAR IMPOUNDING PROPOSALS Since the present car impounding contract will expire December 31, 1997, it was requested to advertise for car impounding proposals to be opened on December 18, 1997 at 2:00 p.m. Motion was made by Mlinar, seconded by Erickson, to approve advertising for proposals. Motion unanimously carried. 9. MISCELLANEOUS (a) COMMUNICATIONS FROM CITY ATTORNEY Anderson requested adoption of a Resolution authorizing entering into condemnation proceedings to acquire the Wetherell property for right of way purposes and for other public purposes. Motion was made by Mlinar, seconded by Peterson, to approve the condemnation proceedings and to adopt Resolution No. 10945. Motion unanimously carried. The City Attorney asked the Council to adopt a Resolution dealing with issues along Block 50 having to do with snow and ice removal in the dumpster locations. Motion was made by Erickson, seconded by Peterson, to approve and adopt Resolution No. 10946. Motion unanimously carried. (b) COMMUNICATIONS FROM CITY ADMINISTRATOR Plotz reported that $20,000.00 has been set aside from the cable television franchise to upgrade the cameras in the Council Chambers. The Council Chambers in other communities will be visited to review their setup and equipment. 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Motion was made by Mlinar, seconded by Erickson, to approve the claims and authorize payment from appropriate funds. Motion unanimously carried. 11. ADJOURNMENT • There being no further business, the meeting adjourned at 6:50 p.m. NOVEMBER 1997 CITY OF HUTCHINSON FINANCIAL STATEMENTS 50,512.42 NOVEMBER 1 REVENUE REPORT - GENERAL NOV. YEAR TO ADOPTED BALANCE PERCENTAG 2,972.16 ACTUAL DATE ACTUAL BUDGET REMAINING USED W AXES 114.7% FINANCE 22,701.50 260,435.98 311,242.00 50,806.02 600,000.00 1,309,462.03 1,485,086.00 175,623.97 88.17% LICENSES (25.00) 27,530.00 25,200.00 (2,330.00) 109.25% PERMITS AND FEES 90,875.27 253,830.30 169,600.00 (84,030.30) 149.49% INTERGOVERNMENT REVENUE 12,991.47 1,322,348.63 2,421,661.00 1,099,312.37 54.61% CHARGES FOR SERVICES 55,407.00 739,906.17 1,063,409.00 323,502.83 69.58% FINES & FORFEITS 5,068.30 50,016.15 72,000.00 21,983.85 69.47% INTEREST 8,033.01 187,429.82 155,000.00 (32,429.82) 120.92% SURCHARGES - BLDG PERMITS 3,300.46 4,665.14 1,000.00 (3,665.14) 466.51% CONTRIBUTIONS FROM OTHER FUND 3.00 532,037.13 1,037,000.00 504,962.87 51.31% REIMBURSEMENTS (4,034.59) 90,704.38 32,050.00 (58,654.38) 283.01% SALES 0.00 1,950.00 8,300.00 6,350.00 23.49% TOTAL 771,618.92 4,519,879.75 6,470,506.00 1,950,626.25 69.9% EXPENSE REPORT GENERALFUND MAYOR & COUNCIL 2,672.50 50,512.42 49,589.00 (923.42) 101.9% CITY ADMINISTRATOR 14,371.80 177,073.84 180,046.00 2,972.16 98.3% ELECTIONS 959.10 4,931.19 4,300.00 (631.19) 114.7% FINANCE 22,701.50 260,435.98 311,242.00 50,806.02 83.7% MOTOR VEHICE 8,677.60 109,853.06 122,655.00 12,801.94 89.6% ASSESSING 0.00 28,780.00 29,000.00 220.00 99.2% LEGAL 8,131.10 91,320.03 85,900.00 (5,420.03) 106.3% PLANNING 3,683.80 49,040.30 86,455.00 37,414.70 56.7% POLICE DEPARTMENT 144,535.60 1,563,397.29 1,517,177.00 (46,220.29) 103.0% CHOOL LIAISON OFFICER 8,004.90 91,961.08 100,425.00 8,463.92 91.6% MERGENCY MANAGEMENT 23.80 8,735.75 3,484.00 (5,251.75) 250.7% SAFETY COUNCIL 250.00 250.00 250.00 0.00 100.0% FIRE DEPARTMENT 8,046.70 153,925.53 169,682.00 15,756.47 90.7% FIRE MARSHAL 2,040.90 22,878.94 25,531.00 2,652.06 89.6% PROTECTIVE INSPECTIONS 11,379.20 140,235.39 145,196.00 4,960.61 96.6% ENGINEERING 30,900.90 351,528.99 354,236.00 2,707.01 99.2% STREETS & ALLEYS 59,256.60 615,680.59 530,389.00 (85,291.59) 116.1% STREET MAINTENANCE A/C 7,181.60 128,499.03 82,600.00 (45,899.03) 155.6% CITY HALL 5,862.20 85,817.99 82,951.00 (2,866.99) 103.5% PARK/REC ADMIN, 9,428.20 126,314.51 132,183.00 5,868.49 95.6% RECREATION 9,755.80 230,413.00 230,106.00 (307.00) 100.1% SENIOR CITIZENS CENTER 6,748.70 82,316.08 102,566.00 20,249.92 80.3% CIVIC ARENA 16,917.10 156,614.29 181,081.00 24,466.71 86.5% PARK DEPARTMENT 35,878.30 576,327.20 584,508.00 8,180.80 98.6% RECREATION BUILDING & POOL 3,264.90 79,751.58 78,744.00 (1,007.58) 101.3% LIBRARY 2,221.00 108,554.65 110,649.00 2,094.35 98.1% CEMETERY 4,888.30 100,331.37 89,662.00 (10,669.37) 111.9% DEBT SERVICE 700.00 16,770.00 103,252.00 86,482.00 16.2% AIRPORT 18,477.90 234,375.95 80,860.00 (153,515.95) 289.9% TRANSIT 50,457.00 154,982.76 156,476.00 1,493.24 99.0% COMMUNITY DEVELOPMENT 6,115.40 72,782.99 79,937.00 7,154.01 91.1% UNALLOCATED 11,466.50 591,357.10 659,374.00 68,016.90 89.7% TOTAL 514,998.90 6,465,748.88 6,470,506.00 4,757.12 99.9% • NOVEMBER 1997 CITY OF HUTCHINSON FINANCIAL REPORT - 1997 NOVEMBE ENTERPRISE FUNDS REVENUE REPORT - LIQUOR FUND NOV. YEAR TO ADOPTED BALANCEPERCENTA • ACTUAL DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 70,206.30 689,063.03 770,000.00 80,936.97 89.5% WINE SALES 33,487.99 245,999.28 290,000.00 44,000.72 84.8% BEER SALES 96,136.96 1,173,541.34 1,380,000.00 206,458.66 85.0% BEER DEPOSIT (83.44) (567.79) 0.00 567.79 0.0% MISC. SALES 8,187.11 110,227.32 118,000.00 7,772.68 93.4% LOTTERY SALES 586.00 2,878.40 2,800.00 (78.40) 102.8% REFUNDS & REIMBURSEMENTS 0.00 1,789.07 0.00 (1,789.07) 0.0% CASH DISCOUNTS (1,931.28) (21,374.18) (20,500.00) 874.18 104.3% INTEREST 740.69 7,712.83 5,500.00 (2,212.83) 140.2% TOTAL 207,330.33 2,209,269.30 2,545,800.00 336,530.70 86.8% EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 16,832.64 183,613.20 172,488.00 (11,125.20) 106.4% REPAIR & MAINTENANCE 1,682.41 11,191.60 10,300.00 (891.60) 108.7% CONSULTING 0.00 369.27 4,000.00 3,630.73 9.2% OTHER SERVICE & CHARGES 2,967.63 54,239.52 55,750.00 1,510.48 97.3% DEPRECIATION 0.00 0.00 25,000.00 25,000.00 0.0% DEBT SERVICE 0.00 0.00 37,180.00 37,180.00 0.0% TRANSFERS 150,000.00 294,345.85 150,000.00 (144,345.85) 196.2% COST OF SALES 120,101.64 1,672,020.33 1,968,575.00 296,554.67 84.9% MISCELLANEOUS 0.00 1,732.79 7,600.00 5,867.21 22.8% CAPITAL OUTLAY 0.00 12,827.52 3,600.00 (9,227.52) 0.0% O F OTAL 291,584.32 2,230,320.08 2,434,493.00 204,152.92 91.6% REVENUE REPORT - WATER SEWERIFUND SCORE 0.00 59,307.60 138,828.00 79,520.40 42.7% LICENSES 0.00 0.00 GRANT 76,000.00 100,000.00 24,000.00 76.0% WATER SALES 60,254.82 741,643.03 700,000.00 (41,643.03) 105.9% WATER TREATMENT SURCHARGE 1,760.83 2,956.47 0.00 WATER METER 5,555.00 11,690.00 14,000.00 2,310.00 83.5% REFUSE SERVICES 46,656.50 425,441.15 460,000.00 34,558.85 92.5% REFUSE SURCHARGE 5,059.26 46,508.90 0.00 (46,508.90) RECYCLE BAGS 0.00 573.80 0.00 (573.80) 0.0% REFUSE STICKER SALES 0.00 1,106.29 0.00 (1,106.29) 0.0% REFUSE RECYCLING (6,102.00) (52,520.00) 0.00 52,520.00 0.0% COMPOST CREDIT (1,009.41) (8,222.30) (10,000.00) (1,777.70) 0.0% COMPOST & RECYCLE SALES 73.00 11,635.52 5,000.00 (6,635.52) 0.0% SEWER SERVICES 156,134.81 1,700,014.18 1,900,000.00 199,985.82 89.5% PENALTY CHARGES 1,094.16 14,588.05 18,000.00 3,411.95 81.0% INTEREST EARNED 22,141.03 110,236.32 130,000.00 19,763.68 84.8% LOAN REPAYMENT 411.76 4,529.49 38,630.00 34,100.51 REFUNDS & REIMBURSEMENTS 264.59 13,528.74 3,000.00 (10,528.74) 451.0% OTHER 1,503.50 5,595.06 6,000.00 404.94 93.3% CONNECTION CHARGES 2,321.64 2,324.64 (2,324.64) TOTAL 296,139.49 3,166,936.94 3,503,458.00 339,477.53 90.4% EXPENSE REPORT - WATER SEWER/FUND • REFUSE 120,810.73 541,324.26 504,855.00 (36,469.26) 107.2% WATER 42,644.95 709,250.72 1,121,746.00 412,495.28 63.2% WASTEWATER 135,880.07 1,465,317.46 2,440,080.00 974,762.54 60.1% TOTAL '299,335.76 2,715,692.44 4,066,681.00 1,350,788.56 66.8% CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT 19 -Deo-97 DECEMBER 1997 • Date Date Interest Of Of Institution Description Rate Purchase Maturity Amount TREAS BONDS 644136 7.18% 12/12/91 2115/2001 367,500.00 TREAS BONDS 644137 7.13% 12112191 10/15/98 302,437.50 Smith Barney GNMA 865M7 7.000% 2115/93 8112(2002 197,000.00 Smith Barney 313400 S H 7 5.00% 12130193 03/10/00 300,071.92 Prudentiat pod 336914 7.226% 123106 02 01 2026 160,509.69 Expected life 6.2 years Smith Barney Fed Home Loan 6.750% 01 0397 01 03 02 300,000.00 Prudentail pod 336399 7.270% 1231 96 02 01 2026 361,617.93 Expected Ilfe 4.1 years Citizens, Marquette 4.00% 04251% 06/012001 100,000.00 Firstate, First Minnesota Prudential Fed Horne Laon 7.50% 10/31M 11/06/00 200,000.00 Smith Barney FNMA 6.09% 12/19195 12/19/00 500,000.00 Smith Barney FNMA pass thru 7.50% 12/20/95 06/01102 149,452.15 REPAYMENT Frstate 1847000000566 5.62% 12/11/97 02/12/98 500,000.00 Marquette 1635 5.900% 11 2697 11 2598 200,000.00 Firstate 411241884 5.90% 04110197 01116/98 500,000.00 . Firstate 411235266 6.30% 05/15/97 05/14198 600,000.00 First American B 85577 6.00% 05/30/97 0326198 400,000.00 Citizens 29820 5.65% 12 11 97 02 26 98 400,000.00 First Federal 29824 5.75% 12/11197 02112/98 400,000.00 First American 85577 6.000% 05 30 97 03 26 98 400,000.00 First Federal 411248152 5.75% 10/17197 10/16/98 200,000.00 Citizens Bank 29831 5.750% 10 16 97 03 17 98 400,000.00 Citizens Bank 29838 5.800% 11 1397 05 1498 400,000.00 Citizens Bank 29838 5.900% 11 1397 11 1298 400,000.00 Citizens Bank 29838 5.800% 11 1397 07 29 98 200,000.00 Smith Barney Repurchase Agreement 11 1397 11 26 97 1,695,035.86 Citizens Bank 29841 5.600% 11 2097 07 29 98 600,000.00 $10,233,625.25 'CMO purchase anticapted payback is 4.332 years with a yield of 7.328% This instrument receives payments monthly and depending on speed of payment of mortgagagas the yield could Increase or decrease " A GNMA with fixed maturity but has a call date of 8112/97 • "' Federal Home Loan Mtg Corp w/ floating rate (floor of 5.0 %) ( CMO fii been repaid In full W7195 /95 (2 s (2) Value is as of 6130196 ` MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, November 18, 1997 • 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present: Bill Amdt, Dave Westlund, Jim Haugen, Jeff Haag, Joe Drahos, and Chairman Wood. Also present: Jim Marka, Director of Building, Planning and Zoning; Bonnie Baumetz, Planning and Zoning; and Barry Anderson, City Attomey. 2. •► •► OF u ► • ► �: • •: .. Mr. Arndt made a motion to approve the minutes of the meeting dated October 21, 1997, seconded by Mr. Haugen the motion carried unanimously. a) CONSIDERATION OF VACATION OF UTILITY AND DRAINAGE EASEMENTS REQUESTED BY NORWEST BANK FOR CONSTRUCTION OF A BUILDING LOCATED IN THE HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT (SHOPKO). Chairman Wood opened the hearing at 5:30 p.m. with the reading of publication #5113 as published in The Hutchinson Leader on Thursday, November 6, 1997. The request is for the purpose of considering a vacation of utility and drainage easements requested by Norwest Bank for construction of a building located in the Hutchinson Downtown Redevelopment Plat ( Shopko). Jim Quinlan described the 6000 sq. ft. financial center Norwest has proposed for northwest corner of the Shopko parking lot. Tom Zumwalde explained the site plan. The building will be raised three feet above the flood plain, and will be designed by a structural engineer. Norwest would like to begin construction in early January. Mr. Marka said the 10' easement along Main St. should be maintained. Mr. Arndt moved to close the hearing, seconded by Mr. Westlund the hearing closed at 5:45 p.m. Mr. Arndt made a motion to recommend approval of the motion with staff recommendations. Seconded by Mr. Westlund the motion carried unanimously. b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MARK SCHNOBRICH TO SELL CHRISTMAS TREES IN A R -2 DISTRICT LOCATED AT 545 CLINTON AVE S.W. Chairman Wood opened the hearing at 5:45 p.m. with the reading of publication #5114 as published in The Hutchinson Leader on Thursday, November 6, 1997. The request is for the purpose of considering a conditional use permit to sell Christmas trees in a R -2 District located at 545 4 -h (-?-) Ms. Baumetz said Mark Schnobrich would like to sell Christmas trees at his residence between November 26 and December 24. Staff recommends approval. Mark Schnobrich said he has a large lot and the activity would be on the north and west side of his home. He has parking space available on his property and in front of his home. Mr. Marka said we may establish a three -year conditional use permit for Christmas trees. Mr. Arndt moved to close the hearing, seconded by Mr. Westlund the hearing closed at 5:51 p.m. Mr. Westlund made a motion to approve the conditional use permit to sell Christmas trees in a R -2 District. Seconded by Mr. Arndt the motion carried unanimously. c) CONSIDERATION OF VARIANCE TO REDUCE SETBACK FROM THE STREET FROM 25' TO 8' FOR CONSTRUCTION OF GARAGE ADDITION ONTO EXISTING NON - CONFORMING STRUCTURE REQUEST BY KENNETH POSUSTA, 447 ERIE ST. Chairman Wood opened the hearing at 5:52p.m. with the reading of publication #5115 as published in The Hutchinson Leader on Thursday, November 6, 1997. The request is for the purpose of considering a variance to reduce the setback from the street from 25' to 8' for construction of a garage addition onto an existing non - conforming structure requested by Ken • Posusta, 447 Erie St. Mr. Ken Posusta read the additional information from Chapter 11 Section 7, Article 11 from the Hutchinson city code regarding a steep grade. Jim Marka said the Engineering staff has measured the right -of -way and found it to be less than we had anticipated. Mr. Marka said the hardship is self created. The planning staff recommends denial of the request. The utility pole in the rear yard will probably be buried. Mr. Arndt moved to close the hearing, seconded by Mr. Westlund the hearing closed at 6:00p.m. Mr. Arndt made a motion to reject the request. Seconded by Mr. Haugen the motion carried unanimously. d) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY KENNETH POSUSTA FOR CONSTRUCTION OF A GARAGE ADDITION ONTO A NON - CONFORMING STRUCTURE. Chairman Wood opened the hearing at 6:01p.m. with the reading of publication #5116 as published in The Hutchinson Leader on Thursday, November 6, 1997. The request is for the purpose of considering a conditional use permit to construct a garage addition unto a non - conforming structure located at 447 Erie St. ` Mr. Arndt moved to close the hearing, seconded by Mr. Haag the hearing closed at 6:03 p.m. Mr. Haag made a motion to reject the request. Seconded by Mr. Haugen the motion carried unanimously. ► ► a) CONSIDERATION OF A LOT SPLIT REQUESTED BY SHOPKO /NORWEST BANK. Mr. Marka said based on formula Shopko will still maintained the required parking stalls. Planning staff recommends approval. Barry Anderson is working on the cross easement agreement. The City owns property on the SW comer of Shopko. He recommended approval with provision of cross easement for parking. Mr. Haag made a motion to approve lot split with staff recommendations. Seconded by Mr. Arndt the motion carried unanimously. b) CONSIDERATION OF A LOT SPLIT REQUEST BY MCLEOD COUNTY AGRICULTURE ASSOCIATION. Ms. Baumetz explained the McLeod County Agriculture Association would like to split Lot 1 of their property. • Mr. Arndt said the Fair Board would like to maintain a 25' easement along the west side of the lot. Mr. Marka said the easement would be private agreement. Mr. Westlund moved to recommend approval of the request, seconded by Mr. Haag the motion carried. Mr. Arndt abstained from voting. c) CONSIDERATION OF A LOT SPLIT REQUESTED BY HUTCHINSON TECHNOLOGY INC. Mr. Marka explained Hutchinson Technology, Inc. is splitting off the property where their new building is being built. He said this lot split is a formality. Mr. Haag moved to recommend approval of the request, seconded by Mr. Arndt the motion carried unanimously. • ► a) REVIEW OF SECTION 8 OF THE ZONING ORDINANCE There being no further business the meeting adjourned at 7:07p.m. 3 0 0 HUTCHINSON AREA HEALTH CARE REGULAR BOARD OF DIRECTORS' MEETING — November 18, 1997 Hospital Conference Room A/B - 5:30 PM Present Paulette Slanga, Vice Chairperson; Don Erickson, Secretary; Elaine Black, Director; Jim Mills, Director, Rich Myers, Director, Dr. Mark Matthias, Trustee/Chief of Medical Staff. Others Present Philip G. Graves, President; Division Director, Jane Lien, Acute Care Division Director; Ed Tusa, Finance, Information and Quality/Senior Care Divisions Director, Pat Halverson, Community Care Division Director, Steve Apfelbacher and Sean Lentz from Ehlers and Associates, Inc.; Dr. Leah Willson; Corrinne Schlueter, Recorder. Absent: Tom Daggett, Chairperson (excused). The meeting was called to order at 5:33 PM Dr. Leah Willson, a pediatrician at the Hutchinson Medical Center, presented an education program on the recently purchased newborn hearing screening equipment. It is an apparatus that screens newborns for hearing loss. All the newborns are screened. It is activated by sound stimulus and picks up brain wave response. It is fully automated and provides a pass or fail. This type of testing was included with recent federal legislation due to the tremendous impact of hearing impairment on the lives of young children. This machine does not need an audiologist to interrupt the results. Minutes of Past Meetings. Minutes of the October 21, 1997, regular board of directors' meeting were presented and discussed. Questions were raised regarding the letters of support for Dr. Manickam and the Distinct Resident Environment move on November 12". Following discussion, motion was made by Mills, seconded by Myers to approve the minutes of the October 21, 1997, meeting as presented. All were in favor. Motion carried. Medical Staff Meeting Minutes and Credentialing. Dr. Matthias reviewed the Medical Staff Executive Committee meeting minutes. Credentialing recommendations from the Executive Commmittee of the Medical Staff were made for the following practitioners: Rea000intments. Dr. Dennis Murphy Family Practice Active Initial Apaointment (to Provisional oeriod Dr. Dennis Callahan Orthopedics Dr. Gerald Close Family Practice Dr. John Gray Nephrology Joan Mielke RN Provisional to Active Status. Dr. John Coppes OB /GYN Courtesy Courtesy Courtesy Provisional Board of Directors' Meeting — 11/18/97 Page 2 Dr. Leah Willson Pediatrics Provisional to Active Status. Dr. Howard D. Hughes ER Provisional to Allied Health Dependent Status. Lori Waldera- Tarafa FNP, CNM, MSN Medical Students. Ms. Kjersten Gmeiner, working with Dr. Panneer Manickam from l 1 -10 -97 to 12 -5 -97. Mr. Joel Erickson, working with Dr. David Byron from 11-3-97 to 8 -1 -98. Following discussion, motion was made by Myers, seconded by Black to grant privileges to the above named practitioners as requested in their applications. All were in favor. Motion carried. New Business. A. Net Cash Refunding Steve Apfelbacher and Sean Lentz, from Ehlers and Associates, Inc., Minneapolis attended the meeting to present information relating to a "net cash advance refunding" for the following three bond issues. I ) $3,125,000 G. O. Medical Facility Bonds, dated 1990 2) $6.500,000 G. O. Medical Facility Bonds, dated 1991 3) $3,150,000 G. O. Medical Facility Bonds, dated 1990 — taxable Mr. Apfelbacher talked in much detail and covered information presented on a four -page handout (included and attached). Interest rates are currently extremely attractive with a 20 year G. O. bond rate of approximately 5.2 to 5.3 %. A "net cash advance refunding" done with interest rates in the mid -fives would generate a net future savings for all three issues of approximately $2,147,000. Closing for issue 92 is scheduled for December 29, 1997, and January 9, 1998, for issue #'s 1 and 3. After discussion, a motion was made by Myers, seconded by Erickson, to recommend to the City Council that the three identified issues be part of a "net cash advance refunding ", to occur as scheduled by Ehlers and Associates, Inc. All were in favor. Motion carried. B. Carpet Replacement at Burns Manor. A capital expenditure request was considered to replace the existing carpet on the main floor level at BMNH. This would include corridors, nurses stations, med rooms, multipurpose room, activities room, etc. with vinyl- backed carpet. The new vinyl- backed carpet does not absorb body fluids, is antibacterial, is more stain resistant and easier to clean up spills. Following discussion, motion was made by Mills, seconded by Matthias to approve the purchase of carpet for the main floor level, in the amount of $48,000. All were in favor. Motion carried. 0 C �/ Board of Directors' Meeting — 11/18/97 Page 3 C. Board Evaluation. Tom O'Conner, from Allina, will conduct the board evaluation in December. Materials will be mailed to board members and returned to Allina. The results will be aggregated and discussed at the regular meeting. D. Funded Depreciation Tusa reported that management recommends to the Board that the organization establish two money market accounts to be designated as funded depreciation for Medicare purposes. One account with Dean Witter, is to be used primarily as a clearing account as other Dean Witter funded depreciation investments mature. The other account is with the Marquette Bank and will be for the deposits of dividends earned from the DelawareNoyageur funded depreciation investment. (Based on a change at the State level, municipalities cannot increase balances in a government securities mutual fund starting in 1998, and eventually will have to liquidate those types of investments.) Following discussion, motion was made by Erickson, seconded by Myers to establish two money market accounts to be designated as funded depreciation for Medicare purposes. All were in favor. Motion carried. Organizational Reports. A. President. Nothing further was reported. B. Acute Care. Lien reported we are very busy in Acute Care. The five bed critical unit has been full. Area hospitals were called to see if there were beds available at their facilities if we needed to divert admissions. C. Care and Program Support. Nothing further was reported. D. Communitv Care. Halverson reported that Community Care will be relocating our EAP (Employees Assistance Program) to Clocktower Plaza, effective December I, 1997. We are continuing to look at relocating Connect Care and Hospice. Connect Care is showing significant growth. Dr. Russel Mott, Clinical Psychologist, joined the McLeod County Family Connection. HAHC now has a counselor in every district in McLeod County. E. Senior Care/FIO. Tusa reported they are working on the Capital and Operating budgets for '98. Meditech is about 13 days from going "live ", with the clinical and billing modules. Tusa reported on the Distinct Resident Environment move on November 12 There were 58 residents that were moved, and it was very successful. Quality Report Graves gave a report to the Board. The data include Picker Information, Patient Complaints, Cost Information, the PERTS risk management data, and Physicians medical record activity information. 0 Abbott- Northwestem Nothing further was reported. � 3) Board of Directors' Meeting — 11/18197 Page 4 Is Allina. Copies of the Allina Health System Management Letter were distributed. Accounts Payable The accounts payable for October were presented. Following discussion, a motion was made by Myers, seconded by Black, to approve the listing of accounts payable and cash disbursements in the amount of $1,503,591.93. All were in favor. Motion carried. Statistical Report The statistical report was presented. Hospital admissions for the month were 240 compared to a budget of 206. Average daily census for October was 29.4, and the average length of stay was 3.9 days. Percentage of occupancy was 49.0 Nursing home statistics showed an occupancy rate 86.11 %, and the average case mix of 2.43. Financial Report The organization's revenue over expenses for October 1997 was $148,147 compared to a budget of $116,304. Auxiliary Minutes. The hospital auxiliary meeting minutes were presented. No unusual comments were made. Adioumment Myers moved to adjourn the meeting, seconded by Erickson. There being no further business, the meeting was adjourned at 7:20 PM. Respectfully submitted, CG S A Corrinne Schlueter Don Erickson Recorder Secretary { 4) RESOLUTION NO. 109 THIS RESOLUTION is made and entered into this 23 day of December, 1997 by the City of Hutchinson. RECITALS: 1. The City of Hutchinson is a duly organized and authorized Minnesota municipal corporation. 2. The southerly city limits of the City of Hutchinson cross Jefferson Street South. 3. Households generally south of the city limits, located along Jefferson, have been experiencing problems with septic systems. 4. The City has held informational meetings with residents of McLeod County residing along Jefferson Street for the purpose of discussing advantages and disadvantages of annexation and for the purpose of providing an opportunity for said residents to petition the City for annexation if they so desire. NOW THEREFORE, BE IT RESOLVED that in light of the absence of any petition for annexation by individuals located along Jefferson Street South, it is hereby declared to be the policy of the City of Hutchinson, based on present circumstances, that the City will not entertain petitions for voluntary annexation brought by single applicants for annexation. CITY OF HUTCHINSON Marlin Torgerson, Mayor Attest: Gary D. Plotz, City Administrator �J 11 RESOLUTION OF APPRECIATION Resolution No. 7 oo S S WHEREAS, Rita Bentz was employed by the City of Hutchinson on September 15, 1975; AND WHEREAS, Rita Bentz has faithfully served the City in her capacity as a Police Communications Specialist; AND WHEREAS, Rita Bentz will be retiring on December 31, 1997, after 22 years of service; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council extends its' appreciation to Rita Bentz for the 22 years of faithful service and best wishes in retirement. Adopted by the City Council this 23rd day of December, 1997. Mayor City Administrator 4 -f (.Z) . RESOLUTION 10958 TRANSFERRING $$272,130 FROM 1997 IMPROVEMENT BOND FUND, WATER SEWER FUND, 1981 PARKING CONSTRUCTION, 1980 TAX INCREMENT DEBT SERVICE, TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, $272,130 is hereby transferred by to the General Fund for project administration and engineer fees from the following funds: 1997 Improvement Bonds $251,622.00 1980 Tax Increment Debt Service $ 9,360.00 1981 Parking Bonds $ 3.948.00 Water / Sewer Fund $ 7,200.00 • Adopted by the City Council this 23th day of December 1997. Marlin Torgerson Mayor ATTEST: Gary D. Plotz Administrator U -/'�(3) 0 lu�a■utii S:i.i�i�lul DATE: December 23, 1997 TO: Mayor & City Council FROM: Water Billing Department SUBJECT: Delincauent water & sewer accounts for the month of Dec • Attached is a listing of the delinquent water and sewer accounts for the month of Dec. Recommend service be discontinued on Monday, Dec 29th,1997 at Noon. �I 1- 005- 0220 -0704 1- 395- 0565 -0806 A & K Properties Judy Kopesky 22 1st Ave NE Box 606 Hutchinson MN 55350 Hutchinson MN 55350 22 1 st Ave NE 565 Franklin St S 181.65 172.91 CC: Scott King 20025 Co Rd 7 395- 0576-0503 Hutchinson MN 55350 R Vander een 576F tS 1- 090 - 0219 -0605 Hutchi MN 55350 Mark Schorn 57 ranklin 219 5th Ave SW 1.54 Htuchinson MN 55350 219 5th Ave SW 1- 395- 0587 -0201 65.44 David L Jensen 587 Franklin St S 1- 265- 1055 -0003 Hutchinson MN 55350 Bill Peterson 587 Franklin St S 1055 Bradford St SE 118.05 Hutchinson MN 55350 1055 Bradford St SE 1- 395- 0606 -0902 174.41 Noelle Laabs 606 Franklin St S 1- 265- 1066 -0702 Hutchinson MN 55350 Kenneth Sitz 606 Franklin St S 1066 Bradford St SE 123.14 Hutchinson MN 55350 1066 Bradford St SE 1- 395- 0646 -0101 154.12 Sam Flom 646 Franklin St S 1- 270 - 0736 -0201 Hutchinson MN 55350 Gerald Brown 646 Franklin St S Box 36 83.48 Hutchinson MN 55350 promises 1 -5 -98 736 Brown St 28.31 1- 395- 0705 -0903 Brian Bleeke 1- 295- 0120 -0702 7521 Interlachen Rd Gary Aanderude Nisswa MN 56468 120 Century Ave 705 Franklin St S • Hutchinson MN 55350 156.64 120 Century AVe promises $50.00 12 -30 -97 195.72 $106.64 on 1 -5 -98 1- 395- 0725 -0502 1-455- 0845 -0705 Terry Selle ebbie Hickler 725 Franklin St S 8 5 Grove St S Hutchinson MN 55350 Hu inson 55350 725 Franklin St S 845 ve St 175.75 153.80 CC: D e . ckler 1- 415- 0045 -0408 3 E Butle t Brian Jensen Litchfield MN 50 PO Box 176 Buffalo Lake MN 55314 1- 480 -0545 -0901 45 Glen St N Darwin Maus 166.28 545 Hassan St S Hutchinson MN 55350 1- 420 - 0561 -0104 545 Hassan St Jeri Aydt 191.00 561 Glen St S promises 12 -26 -97 Hutchinson MN 55350 561 Glen St S 1-480- 0830 -0304 226.13 Tom Moses promises 1 -2 -97 830 Hassan St S Hutchinson MN 55350 • 1- 420 - 0706 -0705 830 Hassan St S Brian Meiers 79.15 706 Glen St S Hutchinson MN 55350 1 -550- 0723 -0806 706 Glen St S Barbara Peterson 140.73 723 Ivy La Hutchinson MN 55350 1- 455- 0316 -0701 723 Ivy La Gary Piehl 96.89 316 Grove St S promises 12 -29 -97 Hutchinson MN 55350 316 Grove St 1 -550- 0736 -0302 119.31 Ron Wibstad promises 1 -9 -98 736 Ivy La Hutchinson MN 55350 1- 455 -0800 -1801 736 Ivy La Bethany Baptist Ch 87.17 PO Box 693 Hutchinson MN 55350 800 Grove St S 58.38 • 1 -570 -0015 -0102 1- 685- 0556 -0802 Lee & Mary Cheney Judy Kopesky 15 Jefferson St S Box 606 Hutchinson MN 55350 Hutchinson MN 55350 15 Jefferson St S 556 Main St S 45.29 98.31 1 -570- 0586 -0004 1- 725- 0148 -0502 Marie Plamann Betty DeWitte 586 Jefferson St S 148 Milwaukee Ave Hutchinson MN 55350 Hutchinson MN 55350 586 Jefferson ST S 148 Milwaukee Ave 100.73 80.00 promises 1 -9 -98 1 -570- 0916 -0102 Mike Paulson 1- 685 -0106 -0503 916 Jefferson St S Butch Pemar Hutchinson MN 55350 106 Selchow Ave 916 Jefferson St S Hutchinson MN 55350 147.92 106 Selchow Ave 147.35 • 1- 570 - 0989 -0301 R Schob 1- 965- 0315 -0101 989 Je on St S Jerry Carlson Hutc ' on 55350 315 Washington Ave W 989 efferson S Hutchinson MN 55350 1 .81 315 Washington Ave W 194.60 1 -575- 0968 -0304 Sheldon Crouse 968 Jorgenson St Hutchinson MN 55350 968 Jorgenson St 137.84 1680 - 0146 -0002 Dr Curtis Reiter 146 Main St N Hutchinson MN 55350 146 Main St N 104.33 • 3- 045- 0605 -0009 Connie Menaikita 605 3rd Ave SE Huthinson MN 55350 605 3rd Ave SE 231.11 CC: Kurt Rischmiller 1590 Vegas Ave Hutchinson MN 55350 3- 060 - 0264 -0203 David Bustos 630 2nd Ave SE Hutchinson MN 55350 264 4th Ave NW 91.93 CC: Rosa Bustos Box 43 Glencoe MN 55336 3- 060 - 0264 -0204 Rosa Bustos Box 43 Glencoe MN 55336 264 4th Ave NW 14.40 • • THE HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD MEMO To: Mayor and Council From: Bonnie Baumetz Secretary LightTraffic Advisory Board Subject: APPOINTMENT TO COMPLETE RICHARD PAXTON'S TERM Date: December 15, 1997 . Please consider appointing John Mallak to complete the term vacated by Richard Paxton. Richard moved from the community. His term will end on December 31, 1999. Thank you. cc: Gary Plotz Dolf Moon John Rodeberg Dave Mueller Brenda Ewing HAT PCCMEMO.WPD I C Hutchinson Fire Department 205 Third Avenue SE Hutchinson, AN 55350.2673 320 - 587- 25061Fa 320- 2344469 MEMORANDUM December 8, 1997 NIT USTINIIIIIHIM11911T. t t At our regular monthly business meeting on December 3, 1997, the department voted to recommend • the following officers for your consideration: Chief Brad Emans Ladder Captain Gary Forcier Rural Captain Brian Koelln City Captain Jim Popp Rescue Captain Jeff Nies Note: The chief position will be replaced with a full time person at a later date. • Punted on t vded pper - Hutchinson City Center Ill Hassan slm t SE Hutchinson, NIN 55350 -2522 320 - 587- 5151/Fa 320- 234 -4240 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Improvement Project Change Orders DATE: December 19, 1997 Attached please find copies of two Improvement Project Change Orders. Each of the Change Orders clearly describes the proposed work under "DESCRIPTION OF CHANGE ". Work • was required due to unforeseen conditions, or additional work required to properly complete a project. The extra costs are figured into the bond as a contingency. We recommend approval of the attached Change Orders. file: 97/L6 - CO #3 97/L& - CO# 1 • Pnmcd on reayded paper- CITY OF HUTC.HJNSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 612 587 -5151 Sheet 1 of � CONTRACTOR: Wm. Mueller & Sons, Inc. LETTING NO. 7 PROJECT NO. 97 -25 ADDRESS: 831 Park Ave, P O Box 247, Hamburg MN 55339 1 PROJECT LOCATION: Jefferson Street Se DESCRIPTION OF CHANGE: Offlet watermain to cln sanitary sewer at 11th ave. Rebuild sanitary scorer ttunhole at 10th Ave and conaect new hydrant comecton on 11th Ave. Item No Spec Ref Item Name Unit Quantity Unit Price Amom[ INCREASE ITEMS: Division I l0 2506 Reconstruct Sanitary Sewer Manhole Lump Sum 1 $836.00 $836.00 Division II 16 0504 200 mm Watermain Offset Lump Sum 1 $1,500.00 $1,500.00 13 0504 200 nun Gate Valve & & Box Each 1 $805.00 $805.00 14 0504 200 mm DIP Watcrmain Meter 14 $105.00 $1,470.00 Sub -Total $4,611.00 10% P & O $461. TOTAL INCREASE ITEMS $5,072.10 TOTAL CHANGE ORDER NO. 1 $5,072.10 NET INCREASE /BT- eRE*SE $5,072.10 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 5.072.10 , add /deduct. An extension ofQ days shall be allowed for completion. The original completion date was July 1. 1998 and now has been adjusted to , 19 —. ORIGINAL CONTRACT PREVIOUS ADDITIONS /DEDUCTIONS THIS ADDITION /BEBUC-TieN TOTAL $115,750.00 $0.00 1 $5,072.10 $120,822.10 APPROVED: Contractor DATED: l a' S– 9 7 eu-° APPROVED: Mayor DATED: APPROVED: Director of Engineering DATED: APPROVED: City Administrator DATED: —G CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 587 -5151 Sheet Hof _I CONTRACTOR: Wm. Mueller & Sons, Inc. I LETTING NO. 7 1 PRO CT NO. 97 -25 SS: 831 Park Ave, P O Box 247, Hambur MN 55339 1 PROJECT LOCATION: Jefferson Street Se DESCRIPTION OF CHANGE: Offset watcrmain to clear sanitary sewer at t Ith ave. Rebuild sanitary scorer manhole at 10th Ave and connect new hvdrmt connecton on 11th Ave. Item No Spec Ref Item Name Unit Quantity Unit Price Amount INCREASE ITEMS: Division I 10 2506 Reconstruct Sanitary Sewer Manhole Lump Sum 1 $836.00 $836.00 Division R 16 0504 200 mm Watermain Offset Ltunp Stun 1 $1,500.00 $1,500.00 13 0504 200 mm Gate Valve & & Box Each 1 $805.00 $805.00 14 0504 200 mm DIP Watermain Meter 14 $105.00 $1,470.00 Sub -Total $4,611.00 10% P & O $461.10 TOTAL INCREASE ITEMS $5,072.10 TOTAL CHANGE ORDER NO. 1 $5,072.10 NET INCREASE /BEC- PEER -SE S5,072.10 F cordance with the Contnct and Specifications, the contract amount shall be adjusted in the amount of S 5.072.10 , deduct. An extension of-L- days shall be allowed for completion. The original completion date was JuIX 1. 1998 and has been adjusted to — , 19 = . ORIGINAL CONTRACT PREVIOUS THIS TOTAL ADDITIONS /DEDUCTIONS ADDITION /13EEW&HON $115,750.00 50.00 55,072.10 $120,822.10 APPROVED: : { Contractor DATED: ) , A - 9 - 47 P r J- APPROVED: Mayor DATED: *OVED: Director of Engineering DATED: APPROVED: City Administrator DATED: CHANGE ORDER NO. 3 CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 612 587 -5151 Sheet I of CONTRACTOR: Wm. Mueller & Sons, Inc. LETTING NO. 6 PROJECT NO. 97 -21 ADDRESS: 831 Park Ave, P O Box 247, Hamburg MN 55339 PRO CT LOCATION: 4th Ave SW DESCRIPTION OF CHANGE: 1) Storm sewer connections adiacent to Kmart on Century Ave. prior to filling ditch. to facilitate sidewalk project 9& 10. 2) Extra work doste to avoid shutting off water to hospital while snaking hydrant connecton on Century Ave. 3) Lower watermain on Ontario Street to race[ grade of cuing. 4) Extra work on 4th Ave SE to revise, repair or abandon existing sewers. See attachments for full descriptions on change, under this e Order. Item No Spm Ref Item Name Unit Quantity Unit Price Amount INCREASE ITEMS: Division I 25 F & I Thrust Restraints Lump Sum 1 $1,980.88 $1,980.88 24 Adjust Existing 200 mm DIP to Casing Grade Lump Sum 1 $571.67 $571.67 Division II 14 Century Ave Storm Sewer Connections Lump Sum 1 $10,001.32 $10,001.32 15 Misc. Sewer Revisions Lump Sum 1 $1,518.00 $1,518.00 TOTAL INCREASE ITEMS $14,071.87 TOTAL CHANGE ORDER NO. 3 $14,071.87 NET INCREASE /HEE- R£a4SE s14 071.87 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 14,071.87 addfdedacr. An extension of _ days shall be allowed for completion. The original completion date was 9-1 -1997 an d now has been adjusted to 19_. ORIGINAL CONTRACT PREVIOUS THIS ADDITIONS & REDUCTIONS ADDITION /DEEW&FIE) TOTAL $286,824.60 54,238.15 $14,071.87 $296,658.32 APPROVED: v ` � Y✓ C�yttnctor ��J DATED: J a — 7 — `i 7 j`/l �a i /ua-e APPROVED: Mayor DATED: APPROVED: Director of Engineering DATED: APPROVED: City Administrator DATED: 4 -E, CHANGE ORDER NO. 'SHEET 2 OF 3 Letting No. 6, Change order # 3 for Month of Nov., 97 Storm sewer connections adjacent to KMART on Century Ave. prior to filling ditch. This work was done to facilitate sidewalk project 98 -10. DIVISION II ITEM NO. 14 Agreed "CENTURY AVE. STORM SEWER CONNECTIONS" Unit Price Item: unit Quantity Juul Cont. Amount 12" pipe coupling Each 13 $4.05 $52.65 12" PE dual wall pipe Lin Ft 260 $3.35 $871.00 12" RC pipe sewer Lin Ft 8 $8.00 $84.00 MH design 72 -4020 Each 1 $1,428.00 $1,428.00 24" RC pipe sewer Lin Ft 38 $15.30 $581.40 Catch basin design C Each 1 $415.00 5415.00 Foundation Rock Ton 33.85 $10.25 $346.96 Labor and Equipment Lunp Sum 1 $5,003.00 $5,003.00 Reconstruct type C catch basin Lump Sum 1 $185.20 $185.20 6" PE pipe Lin Ft 230 $0.63 $144.90 Total $9,092.11 10% p &o $909.21 Total paid $10,001.32 Fjdra Work done to avoid shutting off water to hospital while making hydrant connection on Century Ave DIVISION NO. 1 ITEM NO. 25 Agreed "F &I THRUST RESTRAINTS" Unit Price Item: unit Quantity Juul Cont. Amount Foundation rock Cu Yd 2 $16.00 $32.00 Eye bolts Each 6 $3.80 $22.80 Core Blue Bolts Each 12 $3.75 $45.00 Threaded rod Lin Ft 40 $1.10 $44.00 Hydrant e#ention Each 1 $440.00 $440.00 Labor & equipment Lump Sum 1 $1,217.00 $1,217.00 Total $1,800.80 10% p &o $180.08 Total paid $1,980.88 • — , Lower watermain on Ontario Street of meet grade of casing, DIVISION NO. 1 ITEM NO. 24 "ADJUST 200 MM DIP TO CASING GRADE" Item: 45d 8" DIP bends 3/4" threaded rod Eye bolts mega -lug retainer Labor Total 10% p &o Total paid Extra work on 4th Ave. SE to revise. repair or abandon existing sewers DIVISION NO. II ITEM NO. 15 "MISCELLANEOUS SEWER REVISIONS" Item: Remove Sanitary sewer manhole 8" PVC SDR35 8" Femco boot Masonry supplies 6" PVC SDR35 15"x6" saddle wye 6" PVC bend 6" Femco boot Labor & Equipment Total 10% p &o Total paid TOTAL CHANGE ORDER NO 3 :y,I•�,Le1�il:Ul�:�il<cl unit Each Lin Ft Each Each Lump Sum unit Each Lin Ft Each Lump Sum Lin Ft Each Each Each Lump Sum Quantity 2 16 10 1 Quantity 1 40 1 SHEET 3 OF 3 97 -18 0 Agreed Unit Price Juul Cont. Amount $81.40 $162.80 $1.15 $18.40 $3.80 $38.00 $24.50 $24.50 $276.00 $276.00 $519.70 $51.97 $571.67 Agreed Unit Price Juul Cont. Amount $206.00 $206.00 $2.25 $90.00 $24.00 $24.00 $15.00 $15.00. $1.50 $12.00 $50.00 $50.00 $8.00 $24.00 $18.00 $18.00 $941.00 $941.00 $1,380.00 $138.00 $1,518.00 $14,071.87 U - ,t 7 r rd- December 23, 1997 Hutchinson City Center 111 Ha n Street SE Hutd tin n, MN 55350-252.2 320. 597.5151 /Fm 320-234 -4240 MEMORANDUM To: Mayor & City Council From: Marilyn J. Swanson, Administrative Secretary Subject: RENEWAL OF LICENSES FOR 1998 The following businesses/organizations have submitted applications and payment for 1998 licenses. BINGO LICENSE American Legion • Elks Lodge VFW Post 906 COMMERCIAL/RECYCLING HAULERS McKimm Milk Transit, Inc. Witte Sanitation Inc. PAWN SHOP LICENSE Security Coin & Pawn Shop, Inc. TAXI CAB LICENSE Quality Transportation- -Duane Buske CIGARETTE LICENSE Cash Wise Coast to Coast Crow River Country Club George's Food -N -Fuel Lamplighter Lounge It Liquor Hutch Little Crow Bowling Lanes • GAMBLING LICENSE American Legion Post 96 Crow River Sno Pros at Best Western/Victorian Inn Elks Lodge Hutchinson Wrestling Club at Main Street Sports Bar McLeod County Voiture 414 (40 & 8) at American Legion Military Order of Cooties at VFW VFW Post 906 Little Duke's More 4 Quik Mart Rick's Cast -Away 7 West Inc. Tom Thumb Food Markets Total Mart Printed m tecyclal paper - Hutchinson City Center Iu 111 HaSSSU Street SE Hutchin m NIN 55350.2522 320.587- 5151/F" 3242744240 DATE: December 17, 1997 • • ■. IM Pursuant to Section 414.033, Subd. 2 (3) , of Minnesota Statues, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for annexation. HISTORY On November 13, 1997, Jeff and Michelle Shufelt and Julie Munson submitted a request for annexation of 0.66 acres located in Section 7, Hassan Valley Township. A public req uest. hearing was held at the regular meeting of the Planning Commission on Tuesday, December 16, 1997, at which time there were no property owners present objecting to the FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, December 4, and Tuesday December 9, 1997. 3. The proposal is in conformance with the requirements for annexation. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request for annexation be granted as set forth above. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission 0 Printed on reryded paper - • 13 ' - �� � 4 ° b 24 10 14 ..0 i _ sa Oi7. d JUE > ..,. SG+nt1DT 0030 HNIID BADE 'osoe 0r7d arYo *if* a +" s 9 • . e - c •' s 130 ¢ 1 • " to F.ST �� ADD TNI v _400. ros.1s ' o i• - -_ `^ cress Z S V 7 r*I rri OL yO olSo otLe el 7e 0280 oz90 oleo 8 �` £6 a R yE °y � ° eyio Iy7p 0480 ay4a Osao edi •' y esro 7 fo /s 0SyO oSGe eSYO p 4fVo _ 8 OS70 �. a OS)0 QssO O as a ? ORCHARD Av6 (z h OVVe : oV3o Oyze eV(0 : okoO 0390 0380 0570 03Lo O1 V0 NOT "Sed OOYo p100 o OS'O 0110 0010 012-0 0130 01YO 0060 0090 0 140 AREA TO BE ANNEXED V � City Limits � 1\ Rev 9 - /8 -84 /1 -z9 -90 o7- 116 -29 -07 4 -(:;-, PUBLICATION NO. • ORDINANCE NO. 97- 215 AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY JEFFREY V. SHUFELT, MICHELLE L. SHUFELT AND JULIE A. MUNSON TO AND ABUTTING THE CITY OF HUTCHINSON PURSUANT TO MINNESOTA STATUTES 414.033. SUBDIVISION 2 (2),2(b), 12 andl3. WHEREAS, Jeffery V. and Michelle L. Shufelt and Julie A.Munson have filed a petition dated November 13, 1997, requesting that certain land, as legally described below: Parts of Tracts 14 and 15 of Auditors Plat of Lot 15 of the Auditors Plat of Section 7, Township 116 North, Range 29 West, McLeod County, Minnesota, described as follows: Commencing at the Northwesterly comer of Tract 10 of said Auditors Plat; thence South 23 degrees 18 minutes east a distance of 305.90 feet to the point of beginning of the tract herein described; thence North 69 degrees 11 minutes east a distance of 140.70 feet to the westerly 33 foot right of way line of County Highway No. 25; thence along said R.O.W. line South 20 degrees 49 minutes east a distance of 56.23 feet; thence South 23 degrees 01 minutes east a distance of 43.77 feet, the termination of R.O.W.; thence South 66 degrees 59 minutes a distance of 106.0 feet to the point of beginning. Tract containing 0.33 acres more or less. And also: Parts of Tracts 15 and 16 of Auditors Plat of Lot 15 of the Auditors Plat of Section 7, Township 116 North, Range 29 West, McLeod County Minnesota. Tract containing 0.33 acres more or less. be annexed to the City of Hutchinson, and WHEREAS, Jeffery V and Michelle L. Shufelt and Julie A. Munson, represent that they are the sole owners of the property, • that the property is unincorporated, abuts the limits of the City of Hutchinson, is not included within any other municipality, is not included in any area that has already been designated for orderly annexation pursuant to Minnesota Statutes 414.0325, and is approximately 0.66 acres in size. NOW, THEREFORE, the City Council of Hutchinson, Minnesota does hereby ordain: SECTION 1. The City Council hereby determines and finds that the property abuts the municipality, that the area to be annexed is 60 acres or less, that the property is not included in any area that has already been designated for orderly annexation pursuant to Minnesota Statutes 414.0325, that the municipality has received a properly prepared Petition for Annexation from all of the owners of the property, and that the Petition complies with all of the provisions of Minnesota Statutes 414.033, Subdivision 2b. SECTION 2. The property is urban in nature or about to become so SECTION 3. The corporate limits of the City of Hutchinson are hereby extended to include the Property and the same is hereby annexed to and included within the City of Hutchinson as if the property had originally been part thereof. SECTION 4. The City Administrator is directed to file certified copies of this ordinance with the Minnesota Municipal Board, Hutchinson Township, the McLeod County Auditor, and the Minnesota Secretary of State. SECTION 5. This ordinance takes effect upon its passage and publication and the filing of the certified copies as directed in Section 4 and approval of the Ordinance by the Minnesota Municipal Board. Adopted this 23rd day of December, 1997. • ATTEST: Gary D. Plotz City Administrator Marlin Torgerson Mayor Hutchinson Citv Center • 111 Hassan Street SE Hutchinson, MN 55350 -2522 320. 587- 5151lFm 320 - 2344240 DATE: December l7, 1997 TO: Hutchinson City Council FROM: Hutchinson Plaanine Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY ADVANCE. ARCHITECTURAL GROUP. INC. TO CONSTRUCT AND OPERATE A SEVEN SCREEN CINEMA LOCATED IN A I -C DISTRICT AT 766 CENTURY AVENUE. Pursuant to Section 6.07. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On November 25, 1997, Advance Architectural Group, Inc. submitted an application for a conditional use permit to construct and operate a seven screen cinema in a I -C District located at 766 Century Avenue SW. FINDINGS OF FACT •, L The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, December 4, 1997. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION It is the recommendation of the Planning Commission that the Conditional Use Permit for the purpose designated is granted based on the findings set forth above noting that Advance Architectural Groupis to work with the City Engineer regarding the enlarging of the existing retention pond on the fair ground property and possible retention pond on the theater parking lot. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission is 4—H. pnn[ed on myckd paper - t Publication N0. I ` `512 aml per M dY _ WM� OUa �L w I It .i a I/V a M Y� 0 1-0 o 1 , BLOCK 1 •M GIOtIO) MMIf)1 • � r 6 per•{ .. Y u 0 f R -3 �m 1, BLOCK 1 w wo�ec« Yu •w ) BLOCK 1 lie S C -4 J� i • 1� 1 f I � NC(II W � 4 3 ,qr a l I YS MtiOf K f t �IW1 f.O�rbY 101 W BLOCK t v. MO K ]O11G[16O. L.lV.6.1M i Q NI g NUTcj4ii45ol� GlADAa, 7 Fo R DINE /SIG �piANGE AW -Al TURAL 6r--o P C (oIZ)12A-Gt5�� - - - - - -- - -- - - -- - - -- - / / 38 stalls 33 stalls H —IIf- tnl - -I I �� I IPARKING (PHASE II) I PARKING PHASE I I 33 stalls EXIT I 35 stops ONLY 5 ' BUILDING (PHASE I) I I -- I I 0. TM IZ-1 L _j a s J �� 1_ 911 l PARKING PARKING N 6 , P S A LS � TV 41 I I IO ----------- ---- -- 24' FIG' rCl ITI If?ti /, \ /GNII �F 6 i mo• 1 RESOLUTION NO. 10957 RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT UNDER SECTION 8.13 OF ZONING ORDINANCE NO. 464 REQUESTED BY DANIEL BREWER, ADVANCE ARCHITECTURAL GROUP, INC. TO CONSTRUCT A SEVEN SCREEN CINEMA LOCATED IN AN I/C DISTRICT AT 766 CENTURY AVE. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: 1. Mr. Daniel Brewer, Advance Architectural Group, Inc., has made application to the City Council for a Conditional Use Permit under Section 8.13 of Zoning Ordinance No. 464 to construct and operate a seven screen cinema located in an I/C District at 766 Century Avenue S.W., with the following legal description: LEGAL DESCRIPTION: West 1/2 of Lot 1, Block 1, Fair Grounds Addition The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. The application for the Conditional Use Permit for the purpose designated is granted based on the findings set forth above noting the owner is to address the retention pond calculations and placement. Adopted by the City Council this 23rd day of December, 1997. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 4 -4 FOR YOUR.. INFORMATION . BO NNIE J BAUMETZ From: Barry Anderson To: BONNIE J BAUMETZ; JAMES MARKA; MARILYN J SWANSON Subject: Cross Easement Agreement Date: Friday, December 19, 1997 7:49AM Please advise the Council in connection with next Tuesday's City Council meeting that I have reviewed the proposed cross easement agreement between the Advance Architectural Group and the McLeod County Agricultural Association and from the perspective of the City I have no suggested changes. Please note that I am not reviewing the Agreement from the perspective of either party since I do not represent either party and if there are complications associated with the Agreement from those individual perspectives each will have to consult with their own attorney. The permitee should be required to record the Agreement and provide the City with a copy of the recorded instrument. It might make sense to require this to be done contemporaneous or prior to the granting of the building permit so that we know it has been completed. Please provide the council with a copy of this memorandum. Thank you. GBA 0 Page 1 C • Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 320.587- 5151(Fax 320-2344240 • .. t t .t \ ..t DATE: December 17, 1997 '• .. t t .t .tt t• .att .t • ► � :: 1 • ► • : ul ► • u � • r • • .: ' hliflr:[i7�1l►C Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request to amend City Zoning Ordinance Section 10. HISTORY On December 2, 1997, Hutchinson Planning Staff requested an amendment to the City Zoning Ordinance Section 8.04, providing for seasonal on -site sales conditional use permits to be renewed every three years. • 8.04 R -1 SINGLE FAMILY RESIDENCE DISTRICT CONDITIONAL USES Seasonal on -site sales (ie: Christmas trees) Conditional use permit to be renewed every three (3) years. FINDINGS OF FACT I . All procedural requirements for amendments to the Ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Thursday, December 4, 1997. The hearing was held at the regular meeting of the Planning Commission on Tuesday, December 16, 1997, at which time there was no one present objecting to the request. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to amend the Ordinance be approved as set forth above. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission • Printed crn recycled paper - 4—T T Hutchinson City Code Chapter 11 Section 8.04 • R -1 District 8.04 R -1 SINGLE FAMILY RESIDENCE DISTRICT PURPOSE The R -1 RESIDENCE DISTRICT is intended to provide residential areas for development of single family homes and complementary uses on larger parcels of land. PERMITTED PRINCIPAL USES The following uses are permitted, as regulated herein, without special application requirements or conditions attached: Single Family detached dwellings - ( All new home construction in Residential Districts shall have an attached or detached garage with a minimum of 400 sq. ft. Single family dwellings without garages or with garages less than 400 sq. ft. Are conditionally permitted. A conditional use permit is required.) (Amended 10111194) Parks and playgrounds Licensed Family day care as permitted by Minnesota State Law (Amended 519195) State licensed residential facilities serving six (6) or fewer persons. (Amended 519195) • CONDITIONAL USES Single family houses not served by public sanitary sewer Two - family houses on a Lot of Record prior to January 1, 1991 Golf courses and related facilities Churches and houses of worship and related facilities Schools Move structures larger than 10' x 12' Seasonal on -site sales (ie: Christmas trees) Conditional use permit to be renewed every three (3) years (Amended 12123197) All licensed day care facilities which are not permitted principal uses under Minnesota State Law (Amended 519195) 0 8 -5 R • Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350.2522 320.587- 5151/Fax 320-2344240 DATE: December 17, 1997 TO: Mayor and City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF A LOT SPLIT REQUESTED BY JOE AND CHERYL DOOLEY FOR PROPERTY LOCATED AT 300 AND 310 BOULDER STREET SW. • Planning Commission recommends approval of the lot split, noting this is a twin home being split on the lot. The split lots will have separate water and sewer service, and addresses. cc: Joe & Cheryl Dooley • primed on recycled paper - CERTIFICATE OF SURVEY FOR JOE AND CHERYL DOOLEY DESCRIPTIONS PARCEL A That pan of Lot B. Block I, STONEY POINT TWRO "MOM according to the recorded plat Itereof, lying rarTtleetNrty, of a lne de.,r d a. MpWtlng m o paint on tM north... te.ly Ode of eWd Lot e a distance Of 33.97 fen nartlaunrlr of rM mo.r e.ararlr comer of told Lot 9, IMtc...urh.werly. to a point an the .oalhweterly One of .ald Lot 9 a distance of 31.42 feat no. .. sl.rly of the most .ourMrfy corny of sold Lot 9. and .aid in t M1.rmindlkq PARCEL B TMt part of Lot 9. Block I. STONEY POINT TNIRD AOOITION, accarding to tM recorded plat monof, lyhy soaNlptNrly of a In. dertrib.d a. begbeing T a paint On IM Mrlhso.IMly ire Of told Lot 9 o dWanc. of 33.97 feel nanh.eanrly of the me, ewurtr carrier of taW Lot 4 tMtce .aurheeararly. to a Net on IM .anbennnly line of .old Lot B a dUlonc. of 34.42 %at northwnHy of rM most ...lMrty corner .1 Onto Lo' B, and sold ins Mere Ivmlmtnrp. 7 0 10 20 40 .cal. In fast • Denote. Von monument fount O Donaret eon monument w CG �Q� 0 a -,:P LOT 9 \ p oem Q ° I $ B p � 4 O �.`b. arru =- s� d a ; e• y�p� L.rF ia. I. Ta i� `\ / / \Jf•� fIgEY KM! ]1Y YD% 10 Sw \ di � d) Le,11,11tack F. \ tYn r.dkN ` 1 � .toter Herr aL �oox i PARCEL / t hereby .•rr try Ina' Thi. durv.y, Plan or AREAS Report was prepared by s or under M direct PARCEL A 7164 S FL .uperul• toe and that I v a duly uaeaa.d Sq . 7 Land Surveyor under the lawn of the stare of PARCEL B • 5691 Sq. Ft. min .... I.. Al Raa..n Dole: I9dyr /.x1997 uc. No. 1-43zY PE LIEN LAND SURVEYM HIT CHNBON kN JOB NO. 97220 BK P —MIS PO 711 • A � J- rd I Hutchinson City Center III Hassan Slmat SE Hutchiss n, AN 55350.2522 320-587-5151/Fax 320-234 -4210 DATE: December 17, 1997 TO: Mayor and City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF EXTENSION OF CONDITIONAL USE PERMIT REQUESTED BY PRAIRIE SENIOR COTTAGES TO CONSTRUCT A RESIDENTIAL ALZHEIMER FACILITY LOCATED IN A R -3 DISTRICT AT 1310 AND 1320 BRADFORD STREET SE. r Planning Commission recommends approval of request. cc: Michael Demmer, Prairie Senior Cottages • Z/ —le l' printed w recycled paper - O l! !O /00 The vgr16 ana of f6.3 Nw 26 Is msua,a n I a aaarin4 of Easy WIM n•K�! W Yn I „ 1 tIr rx n•ua, B R OLL' S BLOCK 2 I 6 mei r« ..4a Efwt 180.00 _ .F T •' 4 nwns ur au.r• _n E!Lc= I � F I I; I l ' J' It ' 1 ; I 1.07 1 I p R r r ma.dxo.u.cllc - " -- I +I R I FY.c Icst.o I a cr !rloroxo pmm I i6 I _ I I I 1069. f I I I I 101 1 10 c .. Wait 238.84 .w I i q our PRAIRIE SENIOR COTTAGES PRELIMINARY PLAT ore"" ww On" M,SMaIs ar'I snaan INN I • I 10 I MOIIII of IM ,0„IM 3 wo II " on IM TW 6ENCI6WIK T, M of nrbaM v KIIMOSI co/ of 6faalaf4 3sran aW 0rcWd Mew 3E. EMvcr," • 1060.43 4 -k1 FIRST ADDITION E I BLOCK I E I I i IS I I I I i 14 15 I I I I 16 I I 17 I IB W w n•ea i � I , : Nw a n If O L ORCHARD AVENUE .f'J 1 , �. ` f ... Trac1 A 1 ' .w i, ° f Tract E I .41 ,I .� J RE LANG-,,,SURVEY N0. 2E 6ENCI6WIK T, M of nrbaM v KIIMOSI co/ of 6faalaf4 3sran aW 0rcWd Mew 3E. EMvcr," • 1060.43 4 -k1 MINUTES HUTC HINSON Decemb COMMISSION . 1 FOR y © � �o �` • 1. CALL TO ORDER 5:30 P.M. OR AM The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present: Bill Arndt, Dave Westlund, Jim Haugen, Joe Drahos, and Chairman Wood. Absent: Jeff Haag. Also present: Jim Marka, Director of Building, Planning and Zoning; Bonnie Baumetz, Planning and Zoning; and Barry Anderson, City Attorney. �I�7. 6917. �1; v7' �7L�7`► HIy�i11► 1�L�Y�7 �X�I�1��1��1��Ir .I�L�>t�J!Ir►LU�I��l =1�1 Mr. Arndt made a motion to approve the minutes of the meeting dated November 18, 1997, seconded by Mr. Haugen the motion carried unanimously. a) CONSIDERATION OF ANNEXATION OF 0.66 ACRES IN HASSAN VALLEY TWP. REQUESTED BY JEFF AND MICHELLE SHUFELT AND JULIE MUNSON Chairman Wood opened the hearing at 5:30 p.m. with the reading of publication #5127 as published in The Hutchinson Leader on Thursday, December 4 and Tuesday, December 9, 1997. The request is for the purpose of considering annexation of 0.66 acres in Hassan Valley Twp. requested by Jeff and Michelle Shufelt and Julie Munson. Ms. Baumetz explained the history of the annexation proposal. She said an informational meeting had been held in September of 1996 regarding failing septic systems. The City has asked for petitions from the owners for an annexation by ordinance. Mr. Schufelt's septic system failed. He asked to be connected to city sewer. City policy is to annex before connecting to city sanitary sewer. The Jefferson Street lots in this area are too small for on- property sewage systems. The City council will be acting on a resolution stating this annexation will be approved, but they will no longer approve individual annexations. The property owners will have the right to petition for annexation. Mr. Schufelt did petition for annexation. Mr Marka said the City has presented the annexation staging plan to the township and county officials. The City has motivated a grant application for infrastructure service to the Jefferson Street area. City council and the county board has allocated $1500.00 each for the grant application consultant.. • A neighboring property owner on Jefferson Street SE stated she has never had trouble with her sewer and is not in favor of annexation of her property. Sonny Lund. 1320 Jefferson St SE, has had no problem with his septic system, but felt the development to the east of his property is causing some problems with the drain field judging by the level of water ponding in his rear yard in the spring. Mr Lund is not in favor of annexing his property. Barry Anderson, City Attorney, said there are no plans for annexation of property from Hassan Valley Twp. at this time. Willard Reiner, Hassan Valley Chairman, expressed concern regarding the procedure followed for annexation and connection to the sanitary sewer by Mr. Shufelt and and Ms. Munson. Barry Anderson stated the process followed for this annexation was a legal process. Mr. Arndt moved to close the hearing, seconded by Mr. Westlund the hearing closed at 6:00 p.m. Mr. Amdt made a motion to recommend approval of the motion. Seconded by Mr. Haugen the motion carried unanimously. b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DANIEL BREWER, ADVANCED ARCHITECTURAL GROUP, TO CONSTRUCT A THEATER COMPLEX LOCATED ON CENTURY AVE. SW. Chairman Wood opened the hearing at 6:00 p.m. with the reading of publication #5128 as published in The Hutchinson Leader on Thursday, December 4, 1997. The request is for the purpose of considering a conditional use permit to construct a Theater Complex located on Century Ave. SW. requested by Daniel Brewer, Advanced Architectural Group. • Mr. Marka explained the project. He said Mr. Brewer does have an option to buy on the property. Mr. Marka referenced minutes from the preconstruction meeting. Mr. Daniel Brewer, Advance Architectural, Inc. described their building and explained the parking plans and cross agreement with the fair board for parking. Three hundred parking spaces, one car for every four seats which is a national standard, will be available. The Theater will have their own lot plus the fair ground lot except the five days during the fair. The building will be set back 20 feet allowing enough room for exiting. The landscape plan is not complete at this time. They will coordinate landscaping with the fairgrounds. Deadline for closing on the property is the end of February approximately the same time when the steel is scheduled to arrive. Mr. Brewer said they would like to start construction on the foundation by the end of December 1997. The Theater is scheduled to be open for business Memorial day weekend. Mr. Arndt moved to close the hearing, seconded by Mr. Westlund the hearing closed at 6:20 p.m. Mr. Haugen made a motion to approve the conditional • Use permit to construct a Theater Complex located on Century Ave. S.W. Seconded by Mr. Westlund the motion carried. Mr. Arndt abstained from voting. 2 c) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION • 8.04 REGARDING THREE YEAR RENEWAL OF SEASONAL SALES CONDITIONAL USE PERMITS. Chairman Wood opened the hearing at 6:22 p.m. with the reading of publication #5129 as published in The Hutchinson Leader on Thursday, December 4, 1997. The request is for the purpose of considering an amendment to zoning ordinance section 8.04 regarding three year renewal of seasonal sales conditional use permits. Ms. Baumetz explained the amendment to the ordinance. Ms. Baumetz said staff recommended approval. Mr. Haugen moved to close the hearing, seconded by Mr. Arndt the hearing closed at 6:26 p.m. Mr. Arndt made a motion to recommend approval of the request. Seconded by Mr. Haugen the motion carried unanimously. � ► I � ��� 1- 1 i �9 t `► L ��� a) CONSIDERATION OF A LOT SPLIT REQUESTED BY JOE AND CHERYL DOOLEY LOCATED ON 300 AND 310 BOULDER STREET • Ms. Baumetz explained there is a twin home built on this property The lot is being split to allow individual owners of the twin homes. They will have separate water and sewer service and addresses. Mr. Amdt made a motion to approve the lot split. Seconded by Mr. Westlund the motion carried unanimously. b) CONSIDERATION OF A SIX MONTH EXTENSION OF CONDITIONAL USE PERMIT REQUEST BY PRAIRIE SENIOR COTTAGES. Ms. Baumetz explained the need for an extension. Prairie Senior Cottages plans to start construction next spring. Ms. Baumetz said they are allowed one extension. At the end of six months they will have to reapply for another conditional use permit. Mr. Westlund moved to recommend approval of the request, seconded by Mr. Haugen the motion carried unanimously. a) REVIEW OF SECTION 8.09 - 8.19 OF THE ZONING ORDINANCE Mr. Marka presented the review. 191 6. COMMUNICATION FROM STAFF 0 a) DISCUSSION OF ORDERLY ANNEXATION IN LYNN TWP (150 ACRES) Mr. Marka said the area to be annexed is two pieces. The City would like to extend infrastructure through this area when Century Avenue is extended to School Road SW. An informational meeting was held. The City received mixed reviews from the property owners. Ms. Baumetz has sent a letter of inquiry to the property owners. This will be an orderly annexation. b) Ms. Baumetz attended County Commissioners meeting. The urban boundary ordinance has been passed. Township, county, and city representatives will be voted on before the end of the year. - • :►u 4 There being no further business the meeting adjourned at 7:05 p.m. • 0 4 APPLICATION FOR-SNEw–R ---PERhUT To th COUNCIL ........ . . ..... ...... . ..... . ............. . ..... . ...... Of the ........... CITY ......... . ..... ......... ........ .......... __ .. H UICHINSON ...... .......... . ............ . . ........ .-., ..................... . . . ............ In the county Of . . ... .... M.0 .... LEQQ ................... . ................................ State of MInazoota: The undersigned owner whose address is ...... fO 6-(,.kf-.dat17 . . A.& .._ 1-f XX) - t - T6 applies f a pw7n t PL AND . REMOVE SNOW WITH ....... ...- ....... ............................... upon that certain tract of land described as follows: Lot_ ............. ......... .................... ; Block ...... plat or addition. .............. ............ ........ .. .. ... – - - - - - ; address. ..................... ..............._............... which is of the following size and area; width.... . .... . ........ .. ....... . .. feet; lenith. . . ............ area ..... WITHIN THE CITY LIMITS ......................... . ........................................... .... ............. ....... ............... ........... vi Hower ........................ ...................... .. fast; .... ...... .. .. .... .1 and hereby apw th i case suc perm is granted, that all work which shall be done and all materials which shall be used shall comply with th Plana and spedfioati,=8 therefo herewith su b m itt e d and with 411 the ordinances of oald ......... T Y.. OF H–UT.C.I.i.I.N.S.9N. applicable thereto. Applicant further agrees to pay tees or a4searments at the time and In the amounts & fi follows: Peci ed as ......... �5 .................................... . ........... . .......... . ............. . ................................ . . PAID 'D�U 1 9 1997 city of HUIChInSOrl I AV 0 MEMORANDUM December 19, 1997 To: Mayor & City Council From: Marilyn J. Swanson, Administrative Secretary At the November 25, 1997 City Council meeting, the Elks Lodge was granted a temporary on -sale liquor license for the 52nd Minnesota State Elks Bowling Tournaments to be held at the Hutch Bowl over a period of four weekends. 11 Subsequent to submitting the application to the Liquor Control Division, the City received notice that the Elks was not eligible for a temporary on -sale liquor license that covered more than one event within a 30-day period. Barry Anderson and I met with Gail Plaisance, owner of the Hutch Bowl, to review what other course of action could be taken. Mr. Plaisance decided to telephone the Liquor Control office, and he talked to Lisa Kreter regarding the situation. She informed him that under the circumstances, it would be logical to have the Hi Tops/Flyers apply for a caterer's permit which would include the Hutch Bowl. They would be eligible to apply since they have an intoxicating liquor license with the City of Hutchinson. A FAX copy of the application was sent to Mr. Plaisance, but we have not received the official form as to date. We are requesting that the City Council approve the application, contingent upon the form arriving within the next few days. All parties involved are anxious to get this matter resolved so that plans can be made for the up- coming bowling tournaments. Attached is a copy of the application from the Hi Tops/Flyers Nite Club Inc. cc: Gail Plaisance, Hutch Bowl Attachment Oil r" Minnesota Department of Public Safety LIQUOR CONTROL DIVISION A` 444 Cedar St., Suite 100 L. St. Paul, MN 55IO1 -2156 (612)296 - 6 9 0 TTY(612)2$12-6555 ;y y( • I APPLICATION FOR CATERER'S PERMIT PERMIT FEE $200 please ekuk if appGcarlon is an L'origlnal or a C'►enewaL In order to obtatln a Caterer's Permit, licensee must currently hold a valid retail on -sale intoxicating liquor license at a restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit. Liquor liability and workers compensation insurance are mandatory and a ccrtificate showing catered event coverage must acoompany this application for a caterer's permit. Cancellation or suspension of the on -sale license invalidates the caterer's permit also You, as the licensaa, are required to notify the city police ohief or county sheriff (if located outside city limits) before any catered events take place in their jurisdiction. 141 -4� C ( �_ LO �i/t C � Licensee Nam (Individual, PaWnership, Corporation) Trade Name or DBA of Rest rant I Sp �4 tn-3Li, M>1 5535 Sao 587 Gat Mailing Address Telephone ll Ik NAC_L.e k o���w ( ��cy.; .�5o rn� SS 3S0 City or county where on -sale license Asued (� Zip Code 1 �fl Ia1141� Signature - Authorized Applicant Date MAKE CHECK PAYABLE TO' LIQUOR CONTROL DIRECTOR Cash C Check it i CITY OF HUTCHINSON MEMO Finance Department December 19, 1997 FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: MONTHLY WATER /SEWER /REFUSE ADDITIONAL COSTS The council has asked what cost are going to increase by going to a monthly billing cycle. We have three hard cost items that will be impacted by this change; postage, envelopes and computer time and paper to generate the bills. The break down for postage and envelopes would be: Currently (quarterly billing) Monthly billing proposed Additional cost $1,340.00 5,400.00 $4,060.00 Computer Costs (Per 1998 budget) Computer Costs (estimate 1999 cost) Additional cost Estimated additional hard cost 0 $24.258.00 $33.400.00 $9,142.00 $13,202.00 Part of this cost would be offset by less delinquent reminder bills being generated, due to monthly bills. With water rate increases in place over the next years the idea was to make the bill easier to manage on a monthly bill. We already have in place the meter reading system which records usages monthly. H.d \c.m I.v d 7 -A, CITY OF HUTCHINSON RESOLUTION NO. tn997 RESOLUTION ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 1998 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual General fund budget of the City of Hutchinson for the fiscal year 1998, which has been submitted by the City Administrator and approved by the City Council is hereby Adopted: the total of said budgets and major division thereof being as follows: REVENUES AVAILABLE CURRENT REVENUE Taxes $1,538,854 Licenses 25,250 Permits 170,050 Intergovemmental Revenues 2,536,051 Charges for Services 1,143,074 Fines & Forfeits 66,000 Interest 100,000 Surcharges 1,000 Transfers 1,181,500 Reimbursements 37,500 Sales 8,300 TOTAL AVAILABLE $6,807,579 REQUIREMENTS APPROPRIATIONS . Personal Services $4,353,771 Supplies 346,757 Consulting 316,393 Other Services & Charges 1,129,860 Miscellaneous 114,129 Capital Outlays 129,800 Debt Service 87,134 Transfers out 325,735 Other Expenses 4,000 Total Appropriations $6,807,579 This resolution also authorizes establishment of budgeted cost of living adjustment of 2 % and performance adjustments as outlined and following adopted City Council policies Adopted by the City Council this 23rd day of December 1997 Marlin Torgerson Mayor 0 ATTESTED: Gary D. Plotz City Administrator 7- /� , CITY OF HUTCHINSON RESOLUTION NO. innsi 1998 TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT a PRELIMINARY NET ( after HACA deductions) tax levy for the City of Hutchinson for 1998 is hereby set in the amount of $2,700,071 The detail for this levy is as follows: ATTESTED: Gary D. Plotz City Administrator Before After HACA HACA HACA General 2,063,640 Library 7,000 Armory 25,186 HRA Total General Fund 2,095,826 568,972 1,526,854 General Obligation Bond Library 93,600 22,542 71,058 Recreation Building 64,300 15,486 48,814 H.A.T. Facility 154,000 37,088 116,912 Total General Obligation Bon 311,900 75,116 236,784 Improvement Bonds 1987 25,000 6,021 18,979 1988 122,800 29,574 93,226 1989 83,200 20,037 63,163 1990 200,000 48,167 151,833 1991 102,200 24,613 77,587 1992 143,000 34,439 108,561 1993 105,600 25,432 80,168 1994 166,100 40,002 126,098 1995 180,000 43,350 136,650 1996 105,600 25,432 80,168 Total Improvement Bond 1,233,500 297,067 936,433 TOTAL TAX LEVY 3,641,226 941,155 2,700,071 Adopted by the City Council this 23rd day of December 1997 Marlin Torgerson Mayor ATTESTED: Gary D. Plotz City Administrator December 16, 1997 To Mayor and City Council From: John Olson, Asst. Public Works Dir CC: John Rodeberg, Dir. of Engineering/Public Works Steven R. Madson, Du. of Public Safety Subject: Winter Parking Restriction on the west side of Harrington Street S.W. between Fourth Avenue S.W. and Fifth Avenue S.W. 1. Harrington St SW between 4th Ave SW and 5th Ave SW narrows significantly. When cars are parked on both sides of the narrow street, clearing the street of snow becomes difficult, considering the size of equipment used in that area. 2. After discussing the issue with the Director of Engineering and Public Works and the Director of Public Safety, it was decided to solicit comments from surrounding residents regarding the proposal to restrict parking during the winter. 3. On December 4, 1997 a letter was sent to residents surrounding Harrington St SW between 4th Ave SW and 5th Ave SW. The purpose of the letter was to solicit comments from area residents regarding the proposal to restrict parking during winter months. (See attached copy of the letter sent) 4. I received no comments, neither for nor against the proposal from area residents. Therefore, I am requesting that the City Council restrict parking on the west side of Harrington Street between 5th Ave SW and 4th Ave SW. I am requesting that there be no parking allowed between November 1 and April 1 in the described area. 0 Y -Sc- DATE: December 4, 1997 Hutchinson City Center 111 Hassan Street SE Hutchhtsan, MN 55350.2522 320-587- 5151tFaa 320-2344240 TO: Residents Near Harrington Street Between 4th Ave SW and 5th Ave SW FROM: John Olson Asst. Public Works Director RE: Winter Parking Restrictions As you know, Harrington Street narrows significantly between 4th Ave SW and 5th Ave SW. In order to provide a safe and passable street, we will be approaching the City Council with a recommendation for a winter parking restriction. Prior to the meeting with the City Council, we would like to get your comments about these potential restrictions. 10 The winter parking restriction would be for the west side of Harrington Street between 4th Ave SW and 5th Ave SW. This parking restriction would be in place between November 1 and April 1 of each year. During that time, there would be no parking allowed on the southbound side of Harrington Street (west side of the street). We would appreciate your comments regarding this recommendation. Our intent is to provide as clean, and as safe a street as we possibly can without too much inconvenience. If you have comments, please direct them to John Olson, Asst. Public Works Director, by mail at: City of Hutchinson, 111 Hassan St SW, Hutchinson MN 55350 or by telephone at: (320) 587 -4287. Thank you, John Olson Asst. Public Works Director JO /pv file: Parking Restriction Pnntm m recycled Paper - i RESOLUTION NO. 10956 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Director of Engineering/Public Works and the Police Chief agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locations as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes that a traffic control device known as a "NO PARKING, • 1 November - 1 March" sign shall be erected at the following locations: ► On the west side of Harrington Street SW between 4th Avenue SW and 5th Avenue SW Adopted this 23rd day of December, 1997 by the City Council of Hutchinson, Minnesota. Mayor - Marlin Torgerson City Administrator - Gary D. Plotz H: %RESOL UT\TRAFFIC\TRAFCO21, RES C • Parks, Recreation & Community Education 900 Harrington Street SW Hutchinson, AN 55350-3097 320.587- 2975/Faz 320 -214 -4243 TO: Mayor Marlin Torgerson Hutchinson City Council FROM: Mary Haugen, Facilities & Operations Manager DATE: December 18, 1997 RE: Center for Energy and Environment Grant • The city of Hutchinson has been awarded an Energy Improvement Grant for Ice Arenas from the State of Minnesota's Center for Energy and Environment (CEE). There are two components to the grant, the first being a no -cost energy audit identifying equipment updates designed to reduce energy consumption. This portion of the grant has been completed. The second component of the grant will provide funding to help purchase and install the recommended equipment. Here are the recommended equipment upgrades and the estimated costs fisted by priority: 41 Condenser Fan Variable Speed Drive $14,000 #2 Improved Ice Temperature Control $14,000 #3 Glycol Pump Variable Speed Drive $ 7.000 TOTAL $35,000 The simple energy savings payback on these improvements is estimated at 5.8 years. If the cost is reduced 50% by grant money, the payback is reduced to less than three years. The annual energy savings for these improvements is estimated at $6,329. The city's number one priority for spending the grant money should be the purchase of the condenser fan variable speed drive (VSD). This piece of equipment had been identified earlier by both the refrigeration system manufacturer (York) and the consulting engineering firm (Bonestroo & Assoc.) as an important addition to our refrigeration operating system. It will help control the settings and operation of the compressors, saving energy and ensuring longer equipment life. The CEE has recommended this improvement as the number one way for Hutchinson Civic Arena to reduce energy consumption, thereby reducing energy related expenses. The state has awarded the Civic Arena at least $5,000. We may receive more than this amount, depending upon if the other grant awardees are able to take advantage of their matching grants. The maximum grant award would be 50% of the total project amount. Our exact amount will be announced on or before January 23, 1998. • Your approval is requested to set aside funds not to exceed $30,000 from the 1998 capital improvement fund. This action is recommended so that the grant application process can continue. After we know the amount of the grant award, we can then decide whether we would like to do items one, two, or all three. Printed on recycled parer - �' 1 / I 1 u CENTER FOR ENERG' AND ENVIRONMENT November 25, 1997 Marvin Haugan Hutchinson Civic Arena 950 Harrington Hutchinson, MN 55350 Dear Mr. Haugan: Enclosed with this letter is a preliminary Energy Grant Application for the Hutchinson Civic Arena. All of the recommended energy improvement measures from the audit repprt have been included on this form along with the final cost for your arena. A guaranteed Energy Grant of $5,000 has been set aside for your arena as long as you supply appropriate matching funds. A larger amount may be available if other arenas do not use their allotted funds. The exact amount of the Energy Grant will not be known until all the eligible arenas have submitted their Energy Grant Applications to the Center for Energy and Environment (CEE). • There is $35,000 available for Energy Grants for the seven arenas in your region. If some of the arenas do not submit applications by January 16, 1998 or if they apply for less than $5,000, additional funds will be available for the arenas that apply for a Grant of more than $5,000. See the application form to review the restrictions on Energy Grant improvement measures. You will be required to supply at least 50% of the funds from non -State sources. Depending on the total cost and savings of the improvements, your approved Grant might be less than $5,000. We urge you to take advantage of this program and install as many improvements as you can so that you will receive the maximum Energy Grant that you are allowed. To receive an Energy Grant you must: • Review your audit report and select the energy improvement measures that you would Re to install in your arena • If you are not going to install all of the measures listed on the Grant Application, you will need to contact CEE program staff to determine the revised Energy Grant amount for your selected improvements • Indicate on the preliminary Energy Grant Application the energy improvement measures that you would like to install • Return the signed application to CEE by January 16, 1998 A final Energy Grant Application with the maximum Energy Grant for your arena will be returned to you for your final review and signature by January 23, 1998. Arenas that receive Energy Grants must submit to CEE, by April 13, 1998 an accepted contractor price quote for • D Equal Opportunity Employer 100 North 8th Street, Suite 4M A Minneapolis, Minnesota 55403 -1520 ♦ Phone: (812) 335 -5858 A Fax: (812) 335 -5888 the approved improvement measures. The measures must be installed and operational by June 19, 1998. is Please feel free to contact us with any questions that you may have on any of the energy improvement measures or the Energy Grant Application process. Thank you for your interest in the Energy Improvements in Minnesota Public Ice Arenas project. Sincerely, W"� Mark Hancock Research Engineer 612/335 -5861 \J L December 16, 1997 • To: Mayor and City Council From John Olson, Asst. Public Works Dir. CC: Ken Merrill, Finance Dir.; John Rodeberg, Dir. of Engineering/Public Works; Randy DeVries, Dir. of Water/Wastewater Subject: Proposals for purchase of new 1997 or 1998 Heavy Duty 3/4 Ton Pickup for Wastewater Department 1. Proposals for purchasing a new 1997 or 1998 Heavy Duty 3/4 Ton Pickup were sent to local vendors, with an original due date for the proposals of November 21, 1997. 2. Only one proposal was returned (from Plowman's, Inc.) from local vendors for the original due date of November 21, 1997. Because only one proposal was returned, we sent information about the opportunity to submit a proposal to dealers within an approximate 50 mile radius. The new due date for proposal submissions was moved to December 12, 1997. 3. I have received the following proposals from these various vendors (see attachments): 1. Victory Ford - Mercury Cash price: $20,430 Ford Truck 711 West 13th St • Glencoe, MN 55336 (320)864 -3101 2. Buffalo Chrysler Cash price: $22,385 Dodge Truck 705 Hwy 55 less trade: ($350) Buffalo, MN 55313 (612)682 -1800 Net proposal: $22,035 3. Plowman', Inc. Cash price $23,434 Dodge Truck West I Iighway 7 less trade: ($1,O00) Hutchinson, MN 55350 (320)587 -4748 Net proposal: $22,434 4. Ryan Cash price: $26,967 Truck w /snow plow 1000 E Hwy 55 Buffalo, MN 55313 4. Both the trade of a 1988 Chevrolet '/2 Ton 4x2 pickup, and the snow plow were options on the proposal form. 5. My suggestion is that the City of Hutchinson purchase a new 1997 Heavy Duty 3/4 Ton Truck from Victory Ford - Mercury, Glencoe, MN for $20,430. Note: This price does not include taxes and licensing. 1 suggest that we install an 8' Fischer plow purchased directly from Crysteel • Inc., with an estimated cost of $3,250. • Contact Name: Telephone/Fax: Company Name: Company Address: Proposed delivery date: (no earlier than January 2, 1998) / r 115 uc(L CanrwJ 13G n cw- New 1997 or 998, 4 -wheel drive, 3/4 ton Heavy -duty Pickup Truck 00 Cash price proposal $ 23 oo All (2¢Aa.fes a{'e Ocduefd rlhd Option #2 60 ' 1( 64! Sl �n�el /34c fU 1/, ju/y New 1997 or 1998, 4 -wheel drive, 314 ton Heavy -duty Pickup Truck r� Less Trade -in: 1988 Chevrolet 1/2 ton, 4x2 Pickup Truck VIN: l GCDC 14ZJZ277377 Cash price proposal less: Trade -in Net proposal Option #3 Cash purchase of. 1988 Chevrolet 1/2 ton, 4x2 Pickup Truck VIN: 1 GCDC 14ZJZ277377 Purchase proposal Option — #3 Cash price of eight foot (8') Fischer snow plow, installed. Option #5 Delivery to 1400 Hwy 22 S, Hutchinson $ A $ / 'r caw f o•,3o e..t.... f2_5 s N/� Due Date: This form must be returned in person or he received by mail no later than December 12, 1997 to the Ci ty of Hutchinson at: City of Hutchinson, 111 Hassan Street Sr, llulchinson, MN 55350; and to the attention of: John Olson, Asst. Public Works Director. • At submitting flits proposal, it is understood that rite City aftlutchinson reserves dte tight to reject any, all, or pate ofproposah. and that flits proposal may not be withdrmvrt for a period of jariJ five (45) days from the date of itr receipt by the Citv ojllutchinson. 20680 0 # 20 43 PROPOSAL FORM Contact Name: Telephone/Fax: Company Name: Company Address: PROPOSAL IMPI Proposed delivery date: (p0 q. _-5' /54/�� (no earlier than January 2, 1998) Option #1 New 1997 or 1998, 4 -wheel drive, 3/4 ton Heavy -duty Pickup Truck /�9Y� Cas price proposal $ Option #2 New 1997 or 1998, 4 -wheel drive, 3/4 ton Heavy -duty Pickup Truck Less Trade -In: 1988 Chevrolet 1/2 ton, 4x2 Pickup Truck VIN: 1 GCDC 14ZJZ277377 Cash price proposal less: Trade -in Net Proposal Option #3 Cash purchase of 1988 Chevrolet 1/2 ton, 4x2 Pickup Truck VIN: 1 GCDC 14ZJZ277377 Purchase proposal Option #4 Cash price of eight foot (8') Fischer snow plow, installed. Option # 5 Delivery to 1400 Hwy 22 S, Hutchinson DUe Date; This form must be returned in person or be received by mail no later than December 12, IM to the City Of Hutchinson at: City of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350; and to the attention of: John Olson, Asst Public Works Director. In submitting this proposal, It is understood that the City of Hutchinson reserves the right to reject any all, orparts ofproposali, and that this proposal may not be withdrawn for a period of forty frw (45) days from the date of its receipt by the City of Hutchinson. is • • • PROPOSAL FORM Contact Name: Telephone/Fax: Company Name: Company Address 5g7- `/75° t' Lou -.�tis LNG, //& i A4,_ L. ,4 v - 7 C., _ < r Proposed delivery date: 6 fe / ? (no earlier than January 2, 1998) Option #1 New 1997 or 1998, 4 -wheel drive, 3/4 ton Heavy -duty Pickup Truck Cash price proposal s 3!K3 / I Option #2 New 1997 or 1998, 4 -wheel drive, 3/4 ton Heavy -duty Pickup Truck Less Trade -In: 1988 Chevrolet 1/2 ton, 4x2 Pickup Truck VIN: 1GCDC 14ZIZ277377 Cash price proposal less: Trade -in Net Proposal Option #3 Cash purchase of. 1988 Chevrolet 1/2 ton, 4x2 Pickup Truck VIN: 1 GCDC 14ZJZ277377 Purchase proposal Option #4 Cash price of eight foot (8) Fischer snow plow, installed. $ 7-- 3 Y 3 $ ( /ba° =) d s 3V y° Qption #5 Delivery to 1400 Hwy 22 S, Hutchinson $ N. G D ue Dade: This form must be returned m person or be received by mail no later than December 12, IM to the City of Hutchinson at: City of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350; and to the attention of: John Olson, Asst. Public Works D In submitting thLr proposal, it is understood that the City of Hutchinson reserves the right to reject any, • all, or parts ofproposals, and that this proposal may not be withdrawn for a period of forty -five (45) days from the date of its receipt by the City of1futch6uon. Contact Name: Telephone/Fax: Company Name: Company Address: PROPOSAL FORM n/F+s --L (i /.Z Gf'.2 -ayzv /!ii'- 2 - V' 7 �7 Proposed delivery date: (no earlier than January 2, 1998) New 1997 o(998 4 -wheel drive, 3/4 ton Heavy -ditty Pickup Truck Cash price proposal $ C, � 9(O 7 719,1 Option #2 New 1997 or 1998, 4 -wheel drive, 3/4 ton Heavy -duty Pickup Truck Less Trade -In: 1988 Chevrolet 1/2 ton, 4x2 Pickup Truck VIN: 1 GCDC 14ZJZ277377 Cash price proposal $ less: Trade -in $ ( ) • Net Proposal $ Option #3 Cash purchase of 1988 Chevrolet 1/2 ton, 4x2 Pickup Truck VIN: 1 GCDC 14ZJZ277377 Purchase proposal Option #4 Cash price of eight foot (8) Fischer snow plow, installed. Option #5 Delivery to 1400 Hwy 22 S, Hutchinson Due Date: This form must be returned in person or be received by mail no later than December 12,1997 to the City of Hutchinson at: City of Hutchinson, 111 Hassan Street SE, Hutchinson, MN 55350; and to the attention of: John Olean, Asst. Public Works Director. In submitting this proposal, it is understood that the City ofHutchbuon reserves the right to reject any, all, or parts ofproposals, and that this proposal may not be withdrawn jar a period of forty-five (45) days from the date of its receipt by the City of Hutch inson. 1 U Hutchinson Area Health 4w Hutcbinson Community Hospital Burns Manor Nursing Home • Dassel Medical Center • Winsted Family Practice Clinic 1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000 December 17, 1997 DEC 1 81997 The Honorable Mayor Marlin Torgerson and CITY OF HUTCHiNSON Members of the City Council Hutchinson City Center I 11 Hassan Street SE Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: The board of directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on December 16, 1997, considered a capital expenditure request from staff that requires City Council approval. The item requested is explained in the following excerpt from minutes of that meeting. " Capital Expenditure for Surgical Table. The Board reviewed the request for the replacement of a new Surgical Table. We currently have a table with a hydraulic cylinder leak. It has limited positioning and no image intensification capabilities. The table is 30 years old and to repair present leaking cylinder and refurbish table it would be a minimum projected cost of $8,000. "Following discussion, motion was made by Mills, seconded by Black, to request authority from the City Council to purchase a table through the VHA Purchasing group, in the amount of $32,000. All were in favor. Motion carried." Also considered at the meeting was a capital expenditure request for the purchase of a Mammography Machine. The following is an excerpt from the minutes: "Capital Expenditure for Mammographv Unit. The Board reviewed the request for the replacement of a the Mammography Unit. We used the bid process on November I Ith, and following careful analysis of the bids it was determined that three manufacturers did not meet the minimum bid specification. The following four bids were received, and three were rejected because they did not meet minimum specifications. The bids were from General Electric, Instrumentarium, LoRad, and Bennett. The bids (\ / ranged from $67,567 to $75,660. W Following discussion, motion was made by Myers, seconded by Matthias, to recommend to the city council that the bids from General Electric, Instrumentarium, and Bennett be rejected and the bid accepted for the LoRad M -IV from Delta Medical Systems, Inc., in the amount of $75,660 (with trade -in). All were in favor. Motion carried." Also considered at the meeting was a Capital Expenditure Request for Replacement of Network Server. The • following is an excerpt from the minutes: t11 -Jt The Honorable Mayor Marlin Torgerson and Members of the City Council Page Two December 18, 1997 "Replacement of Network Server. The board also considered the purchase of a replacement SERVER for our computer system. The present server is not large enough to serve the requirements of the Meditech n _ Conversion and the many personal computers that have been recently added. Presently the hospital is encountering several difficulties in losing data and not being able back -up the current data. The item must be purchased imediately. This item has been budgeted in the original $1,500,000.00 equipment, software, and installation upgrade. After consultation with Barry Anderson it was determined because of the emergency nature of the purchase, we could satisfy the legal requirements by obtaining three bids. Following discussion, motion was made by Mills, seconded by Black to authorize staff to obtain three bids and select the lowest bidder in an amount not to exceed $38,000. All were in favor. Motion carried. Item to be reported to City Council at their Tuesday meeting. " Thank you, in advance, for consideration of these requests. Don Erickson will be able to address any questions you may have regarding these items at your meeting on Tuesday. Sincerely, HUTCHINSON AREA HEALTH CARE • Philip G. raves President PGG:cs C • Parks, Recreation & Community Education 900 Harrington Street SW Hutchinson. MN 55350 -3097 320-587- 2975/Fax 320 - 2344243 TO: Mayor & City Council FROM: Dolf Moon, Director PRCE DATE: December 18, 1997 RE: Senior Dining Upon review of the Senior Dining Agreement with Augustan Lutheran Homes, I would recommend entering into the agreement for • 1998. The figure of $872.50 per quarter represents no increase over the 1997 contract. The fee is based on the total number of meals served. srp • t— /K Pm, d ,n m wwd p N, f T"' AUGUSTANA LUTHERAN HOMES L I T C H F I E L D, M I N N E S O T A 5 5 3 5 5 A member cf the Board of Socia( Ministry family of Lutheran Agencies RECEIVED EAIMAUS Board! rd Lodg,N 2U North Ho dr`t* 6933SSa December 08, 1997 DEC 1 0 1991 CITY OF HUTCHiNSON EMMANrEH�Me Enclosed you will find the 1998 lease for Senior Dining in your GLORIA DEI MANOR community. This is the same as the current 1997 lease. np n have any me a call at (320) 693 -0194. rt h 118 N h Hokorrbe questions please give 69 }1430 69 F" 69 }11A1 Thank you for your on going support of the Senior Dining program. We B° H ME look forward to another of service for the senors in your Care B an e providing year 103 North rg 69 }1x11 2423 community. EMMANrEH�Me Please send one signed copy back to me in the enclosed envelope. If you HOME CARE AGENCY Hokambe SinC el y. 6°°s° have any me a call at (320) 693 -0194. P.O Boo M1 . 6B1 questions please give 693 -29]1 F" 69 }11A1 l/ / JJ Naomi Peterson HOSMa AND HOME CARE AGENCY Hokambe SinC el y. 118 North 693]36) I FPX: 69 }]418 l/ / JJ Naomi Peterson AUGUSTANA MNFMINNESOTA Office Coordinator SENIOR DINING 118 North Hokcmbe Augustana Senior Dining 6931430 FAX 6937a1B i A 1 An Affirmative Action / Equal Opportunity Employer • LEASE AGREEMENT This Agreement, signed and dated below, specifies the terms and conditions as agreed by the city of Hutchinson (Lessor) and Augustana Lutheran Homes, Mid - Minnesota Senior Dining Program (Lessee) for Lessee to use the premises described as: Senior Center, 115 Jefferson Street, Hutchinson, MN 55350. Both Parties Agree as Follows: L Term This Lease shall be in effect for the calendar year 1998 and renewable annually thereafter until either party provides 60 days written notice of intent to terminate. IL Reimbursement The quarterly payments of $872.50 dollars each shall be paid to the Lessor for eimbursement of utility and maintenance expenses directly associated with Lessee's use of the premises. This amount shall be reduced in any month on a prorated basis if the Lessee's use is t ermina ted or less than the usage at the beginning of the term. III. Use of the Premises • Lessee shall have the right to use the kitchen from 5:00 AM to 2:00 PM, and dining room areas from 10:00 to 1:00 PM or reasonable time of completion daily, Monday through Friday. In the event the Lessor must unavoidably use the premises during these hours, the Lessee shall be notified two weeks in advance and provide an acceptable alternate option if available. IV Repair /Maintenance/ Utilities A. The Lessor will be responsible for major housekeeping chores: Cleaning bathrooms, washing windows, scrubbing kitchen floors and shoveling snow. B. The Lessee will conduct daily light housekeeping as follows: Daily sweeping of floor, taking out garbage, recycling (• Lessor provides container), wiping down cupboards, shelves, countertops, dishwasher, freezers, refrigerators, keeping stoves and ovens in clean order (inside and out), keeping items off the floor space, keeping kitchen in generally good appearance and in neat order. Utility payments to the vendors shall be the responsibility of the Lessor. 0 f k, V. Lessee Property All goods, foodstuffs, fixtures, equipment and personal property of the Lessee shall remain the property of and reserved for the Lessee at all times. Any damage/ disappearance, mysterious or otherwise, during the Lessor's use of the premises shall be he Lessor's responsibility to reimburse Augustana Lutheran Homes, Mid - Minnesota Senior Dining. VI. Lessor Provided Trade Fixtures The Lessor shall provide refi4gffa4wn, oven, washing and storage fixtures as- well -as place settings, tables and chairs, and cleaning utensils for meal site operation at the level described in "special conditions ". This property remains the Lessor's if provided at the Lessor's expense. VU. Insurance The Lessee agrees to carry personal property insurance to cover all its contents and personal property on the leased premises. VIIL Assigns The terms and agreements of this lease shall extend to and bind the heirs, assigns, and executors of both parties. IX Food License • The Lessee will maintain a Minnesota Food License for program operations only. The Lessor is responsible to ensure that any other food preparation activities in the facility are in compliance with Minnesota State Law. X. Special Conditions A. The Lesseewill maintain telephone service for program use only. The Lessee will pay for long distance telephone calls make by program staff. B. The Lessor will provide adequate place settings and other trade fixtures for an average meal service capacity of 80 persons. In witness whereof both parties have executed this agreement with their signature below as dated. LESSEE Augustana Lutheran Homes, Mid - EC e ta Sen�}�ining Program Title: Program Director Date: / LESSOR By: Title: Date: 0 OPEN -HOLD COUNCIL REPORT 23- DEC- 1997page 1 _ __<------ ----------- -------------- - ----- ___----_ ________- _________--- __-- - - - - -_ 1 PARKING BDS CITY OF HUTCHINSON- GENERAL FUN PROJECT FEES $3,948.00 * A $ 3,948.00* 1987 IMPROV. BDS FIRSTAR BANK OF MINNESOTA PAYING AGENT FEE $237.00 < *> $237.00* 1997 IMPR. COAST 1997 IMPROVEMENT BONDS -DEBT SE RESOL CAPITAL INTEREST $7,508.44 JUUL CONTRACTING CO BACKHOE, LOADER, LABOR $6,712.75 OSM PROFESS SERV -5TH AVE BRDGE $3,514.23 SEH PROFESS SERV -MAIN ST SIGNALS $500.32 WATER STREET ELECTRIC MAIN ST PROJECT $23,408.70 < *> ,541,644.44* CAP.IMPRO.FUND ROBINSON APPRAISAL CO FLOOD MITIGATION APPRAISALS $5,150.00 < *> $5,150.00* CENTRAL GARAGE BRANDON TIRE CO TIRES, MOUNT /DISMNT $371.66 HOLT MOTORS INC PARTS $62.19 HUTCHINSON WHOLESALE SHOP SUPPLIES $107.02 JERABEK MACHINE SERV LABOR & MATERIALS -PLOW $576.00 JERRYS TRANSMISSION MATERIALS, LABOR - VACTOR $4,148.02 L & P SUPPLY CO LABOR CHARGES $17.50 PLOWMANS PARTS, LABOR- BREAKS $3,944.66 RMS SUPPLIES $153.81 SCHMELING OIL CO OIL CHANGE CARDS $31.95 ST.JOSEPH'S EQUIPMENT INC PARTS $220.92 WELDING SYSTEMS INC CREDIT $92.49 < *> $9,726.22* ENERGY LOAN FD COUNTY RECORDER FILING FEES $19.50 < *> $19.50* FV UND AKRE, DANIEL GAME OFFICIAL $20.60 ALLEN OFFICE PROD SUPPLIES $8.79 AMOCO OIL CO FUEL PURCHASES $44.10 ANOKA TECHNICAL COLLEGE BREATHING APPARTUS $500.00 BENNETT OFFICE SUP. COPIER CHARGES $208.94 BERKLEY RISK SERVICES DEC CONSULT SERV $800.00 BRAUN INTERTEC CORP PROFESS SERV -PVMT MGMT SYST $353.20 BRINKMAN STUDIO SLIDE DEVELOPING $6.38 BUSINESSWARE SOLUTIONS SUPPLIES, LABOR $185.27 CAMERA SHOP DEVELOP & PRINT $48.41 CARNEYS LIGHTS, DUST $5.98 CARTER, NICHOLE MIDDLE SCHOOL DANCE $24.00 CELLULAR 2000 DEC SERVICE $614.98 CENTRAL GARAGE DEC VEHICLE RENT $11,833.00 CHELIN, MICHAEL J. REIMB- TOWING CHARGES $19.04 CITY OF HUTCHINSON LOAN REPAYMENT $46,547.70 COAST TO COAST HARDWARE $89.49 COUNTY RECORDER FILING FEES $153.00 CROW RIVER AREA QUALITY COUNCI DEC SESSION -D LENNES $15.00 CROW RIVER ARTS ART CLASSES -SEPT -DEC $198.00 CROW RIVER VET CLINIC NOVEMBER CHARGES $194.36 DEPT NATURAL RESOURCES DNR FEES TO STATE $1,269.00 DEPT OF LABOR & INDUSTRY BOILER EXEMPTION $10.00 DOMINO'S PIZZA PIZZAS $30.45 ELKS LODGE #2427 128 MEALS- HOLIDAY PARTY $1,321.92 ELLIG, TRACY REFUND SKI CLUB $63.00 FAMILY REXALL DRUG PHOTOS $17.77 GEE ELECTRICAL INC LABOR, MATERIALS $485.70 GREAT PLAINS SUPPLY LAWN SHED MATERIALS $1,382.22 HAGER JEWELRY PLAQUE $50.16 HANSEN DEMOLITION LANDFILL LANDFILL $21.75 HEIMAN FIRE EQUIPMENT FIRE COAT & PANT $6,580.00 HEMMAH, KATHY REIMB CRAFT SUPPLIES $15.06 HENDERSON -REED, KARI HOURS WORKED $297.50 HENRYS FOODS INC COFFEE $91.83 HILLYARD FLOOR CARE / HUTCHINSON URINAL BLOCK, HANGER BLOCK $709.83 HUTCH CAFE CHICKEN DINNERS $163.25 HUTCH FIRE & SAFETY EXTING INSPECT, EXTING $162.04 /o -7q OPEN -HOLD COUNCIL REPORT 23- DEC- 1997page 2 _ _______ FUND _______________________________ HUTCH PLBG & HTG CO _____ -__ -__ MATERIALS, LABOR _____- __- $322.00 _ -_____ HUTCHINSON LEADER NOV ADS $179.55 HUTCHINSON TEL CO DEC SERVICE $455.27 HUTCHINSON UTILITIES NOV GAS & ELEC $66,844.80 IND.SCHOOL DIST. #423 OCT COMMUNITY EDUCATION $3,853.00 INK SPOTS ASTROBRIGHT PAPER $1.33 J.C.PENNEY CO UNIFORMS $26.99 JACK'S UNIFORMS & EQUIPMENT UNIFORMS $3,596.07 JEFF'S ELECTRIC MATERIALS & LABOR CHARGES $72.50 JOES SPORT SHOP PLAQUE $12.78 JOHNSON, DOUG L. REIMB -MEALS $4.53 KIRCHOFF, RONALD REIMB -MEALS $16.45 - L & P SUPPLY CO SWITCH $14.59 LANG, STEVE SCHOOL DANCE $24.00 LEAGUE OF MN CITIES NOVEMBER WC DEDUCTIBLE BILLING $757.00 MAHER, ROSANN REFUND - CANCELLED FROM CLASS $23.00 MAKI, CONNIE REIMS -HOT CHOC MIX $7.40 MCGARVEY COFFEE INC COFFEE $182.50 MCLEOD COOP POWER NOV ELEC $998.18 MCLEOD COUNTY - SHERIFF'S OFFI SERVICE & MILEAGE $20.00 MCLEOD COUNTY TREASURER HUTCH PARCEL LISTING $5.00 MCLEOD CTY PUBLIC HEALTH NURSI VACCINATION $125.00 MEMSA REG -DUANE HOESCHEN $95.00 METRO CONNECTIONS INC DINNER & HOLIDAY LIGHTS TOUR $840.00 METRO FIRE SMOKE MACHINE REPAIR $317.34 MINN BLUE DIGITAL -A XEROX MAINTENANCE $600.00 MINNESOTA COUNSELING CENTER PROFESS SERVICES $450.00 MN DEPT OF HEALTH 1998 LICENSE RENEWAL $285.00 MN DEPT OF REVENUE MATS $20.80 MN REC & PARK ASSC CONFERENCE REGISTRATION $948.00 MN SPORTS FEDERATION BROOMBALLS $51.97 MODERN MAZDA TOW $17.04 MOGARD, STEVE REIMB -MEALS $21.55 MORE 4 SUPPLIES $399.35 MUSIC STORE, THE SUPPLIES $4.21 NEW WORLD SINGERS PERFORMANCE FEE -SR DINNER $40.00 NOLEN, NORTH AMERICAN SALT COMPANY REIMB- POINSETTIAS BULK HWY CRS W /YPS $25.24 $7,385.32 NYSCA P & R OFFICIALS $315.00 PARTIES PLUS GARLAND, CONFETTI $35.08 PASCHKE, STEVE REIMB- REFRESHMENTS FOR CONF $13.93 PETERSON BUS SERVICE COACH TO MALL OF AM & MPLS $810.00 PIKAL, WALLY ENTERTAINMENT FEE -SR DINNER $150.00 PLOTZ, GARY D. REIMB -MEALS $95.05 POLIPNICK, RICHARD MILEAGE, POLYGRAPH $198.00 POPP, JIM REIMB -GAS $10.00 QUADE ELECTRIC MATERIALS, LABOR $289.53 RADIO SHACK ST PLUGS $4.25 RIDER BENNETT EGAN & ARUNDEL PROFESS SERV THRU 11/30 $1,527.33 RUTZ PLBG & HTG FLUSHOMETER $36.83 SEVEN WEST WASH & DRY TOWELS $21.25 SHAW, KAREN HOURS WORKED $90.00 SIMONSON LUMBER CO MOLDING, SEALANT, SERV DOOR $150.91 STANDARD PRINTING JULY NEWSLETTER $228.97 STAR GYMNASTICS SUPPLY MATS $352.00 SUBWAY PORTION PLATTER, CHIPS, POP $80.19 TEPLY, TODD CHRISTMAS PARTY $148.00 TOTAL MART WASHER FLUID $6.33 TRAVIS, DEBBIE REFUND - CANCELLED SKATING $18.00 TWO WAY COMM INC REPAIR FILTER $649.34 UNITED BLDG CENTERS WOOD $4.89 US POSTAL SERVICE SR NEWSLETTER POSTAGE $305.00 VENN, MIKE REFUND PREPAYMENT $15.00 VERSA -VEND VENDING INC CANDY $70.20 VFW POST 906 SR DINNER $905.50 VIKING OFFICE PRODUCTS LASER CARTRIDGES $81.72 VIKING SIGNS SIGNS $790.00 WAL -MART CARAFE $91.27 WILSONS NORTH WEST NURSERY INC TREES $295.01 WOLLACK & ASSOCIATES INC EXAMINATIONS $1,467.26 XEROX NOVEMBER COPIER LEASE $685.00 < *> $173,525.32* ING REDEV PLAMANN &, STEVE MATERIALS $1,170.84 < *> $1,170.84* OPEN -HOLD COUNCIL REPORT 23- DEC- 1997page 3 --------------------------------------------------------- TRANS FAC. AG SYSTEMS ------------------------- MISC POLY PARTS - - - --' $66.30 ALLIED SERVICES OF HUTCHINSON MATERIALS, LABOR $343.32 FARMERS ELEVATOR ASSN RODENT BAIT 15.84 HILLYARD FLOOR CARE / HUTCHINSON HAND CLEANER 61.47 MCGARVEY COFFEE INC COFFEE $34.50 QUADE ELECTRIC MATERIALS, LABOR $80.88 TEK MECHANICAL VALVE $210.48 THE SALTMAN SALT $39.95 UNITED BLDG CENTERS PUTTY KNIFE $4.09 WITTE SANITATION NOVEMBER SERVICE $126.74 < *> $983.57* INSURANCE FUNDS HUTCHINSON AREA HEALTH CARE TESTS FOR HEALTH FAIR $2,445.50 SCHAEFER, RUTH AUDIOLOGY HOURS, MILEAGE $267.00 < *> $2,712.50* LIQUOR STORE - BELLBOY CORP DEC MISC PURCHASE $1,094.00 BERNICKS PEPSI COLA NOV BEER PURCHASE $445.87 CITY OF HUTCHINSON LOAN PAYMENT $37,839.00 CITY OF HUTCHINSON- GENERAL FUN PAYROLL 12/19 $268,266.57 ED PHILLIPS & SONS CO. NOV LIQUOR PURCHASE $7,392.61 EL QUEENO CIGAR CO DEC MISC PURCHASE $55.35 ELECTRO WATCHMAN QUARTERLY CHARGE $290.75 GLENCOE ENTERPRISE NOVEMBER ADS $90.00 GRIGGS & COOPER TOBACCO DIV DEC MISC PURCHASE $620.60 GRIGGS COOPER & CO DEC LIQUOR PURCHASE $17,074.50 HENRYS FOODS INC DEC MISC PURCHASES $1,297.39 HERMEL WHOLESALE DEC TOBACCO PURCHASE $125.68 JOHNSON BROTHERS LIQUOR CO. DEC WINE PURCHASE $5,759.96 JORDON BEVERAGE INC. DEC BEER PURCHASE $1,494.65 KYRS DEC ADS $70.00 LENNEMAN BEVERAGE DIST. INC DEC BEER PURCHASE $4,500.05 LEO'S TRANSFER NOV /DEC FREIGHT $443.30 LOCHER BROS INC DEC BEER PURCHASE $13,620.65 LUNDHOLM, LORI CLEAN WINDOWS 42.60 MY COFFEE INC COFFEE 31.50 MIDWEST MEDIA INC. ADVERTISING $319.00 MORE 4 MEETINGS $57.76 PAUSTIS & SONS DEC WINE PURCHASE $308.66 QUADE ELECTRIC F6OT12 CW - $9.53 QUALITY WINE & SPIRITS CO. DEC LIQUOR PURCHASE $3,140.43 SIMONSON LUMBER CO SCREWS, PINE PARTING STOP $11.04 ST. CLOUD RESTAURANT SUPPLY DEC MISC PURCHASE $290.85 TRIPLE G DISTRIBUTING INC DEC BEER PURCHASE $23,941.00 VIKING COCA COLA NOV POP PURCHASE $450.75 WINE COMPANY, THE DEC WINE PURCHASE $360.00 < *> $389,444.05* PAYROLL FUND A-ETNA VARIABLE LIFE ASS. CO. EE CONTRIB $575.00 AMERICAN EXPRESS EE CONTRIB $76.80 AMERICAN FAMILY INS CO. EE CONTRIB $89.16 GREAT WEST LIFE INS. CO. EE CONTRIB $100.00 H.R.L.A.P.R. EE CONTRIB $164.00 ICMA RETIREMENT TRUST EE CONTRIB $1,966.92 PERA LIFE INS CO. EE CONTRIB $118.50 PERA- D.C.P. EE CONTRIB $52.02 PRUDENTIAL EE CONTRIB $180.00 PRUDENTIAL MUTUAL FUNDS EE CONTRIB $30.00 PUBLIC EMPLOYEES EE CONTRIB $14,868.50 TEMPLETON INC EE CONTRIB $258.46 UNITED WAY OF HUTCHINSON AREA EE CONTRIB $632.00 WADELL & REED EE CONTRIB $150.00 < *> $19,261.36* PUBLIC SITES STRUCTURAL SPECIALTIES L8 97 /EST #1 RURAL F. D t 86,520.30 86,520.30* CITY OF HUTCHINSON- GENERAL FUN PAYMENT OF 1997 FIXED COSTS $25,357.00 CLAREYS SAFETY EQUIP SUPPLIES $66.00 $25,423.00* OPEN -HOLD COUNCIL REPORT 23- DEC- 1997page 4 _______________________________________ _______ R /SEWER FUND ALLEN OFFICE PROD __________________ _ ___ __ RIBBON ____------ $9.05 -_____ ALLIED MECH.SYSTEMS LABOR CHARGES $1,699.98 B.A. LIESCH ASSOCIATES PROFESS SERV - COMPOST APPLIC $114.96 BUSINESSWARE SOLUTIONS PRINT CARTRIDGES $123.50 CELLULAR 2000 DEC SERVICE $24.43 CITY OF HUTCHINSON- GENERAL FUN PROJECT FEES $7,200.00 COAST TO COAST GLOVES, ANTIFREEZE $61.71 D.P.C.IND.INC CYL DPC INDUST $144.00 DEPT OF LABOR & INDUSTRY INSPECTIONS $50.00 DYNA SYSTEMS SCREWS, CONNECTORS $259.95 FADDEN PUMP CO. S & L FLOAT SWITCH $263.92 GOPHER STATE INC NOVEMBER CALLS $105.00 HACH COMPANY LAB SUPPLIES 248.56 HAWKINS WATER TREATMENT GROUP HYDROFLOUS ACID 758.43 • HILLYARD FLOOR CARE / HUTCHINSON UTILITY TRUCK, LID $1,030.21 HUTCHINSON UTILITIES NOV ELEC $325.15 IMPERIAL PORTA THRONES COMPOST SITE RENTAL $55.52 L & P SUPPLY CO LAWN MOWER WHEEL $9.57 MCGARVEY COFFEE INC HOT CHOC, VARIETY PACK $23.10 MN DEPT OF HEALTH 4TH QTR CONNECTION FEES $4,918.00 MN DEPT OF REVENUE TOWELS $15.74 MN VALLEY TESTING LAB COPPER WATER TESTS $144.00 QUALITY FLOW SYSTEMS EXPRESS II DIALER $3,029.72 RESPOND SYSTEMS SAFETY SUPPLIES $257.30 RUST ENVIRONMENT PROFESS SERV -WATER EVAL #4 $280.20 SHARE CORP TOWELS $109.95 TEXTILE ENGINEERING ASSOC GAUGE, PLUG $137.06 US FILTER /ENVIREX PARTS $2,509.00 US FILTER /WATERPRO PENTAGON SOCKET $334.96 USA WASTE SERVICES INC LOADS 11/17 - 11/29 $3,903.48 WELCOME NEIGHBOR NOVEMBER LISTING 60.00 WITTE SANITATION TRUCK TIME & LABOR - 50.00 < *> $28,256.45* $788,022.55* H.A.T.S FUND LIQUOR FUND PAYROLL FUND WIRE TRANSFERS Dept of Revenue -Fuel Tax Dept of Revenue - Liquor Sales Tax MN Dept of Revenue - Payroll TAX_ Withholding Tax - Payroll $646.00 18,274.00 6,495.59 31,695.82 t IMMEDIATE PAY COUNCIL REPORT 23- DEC- 1997page 1 v _____________________________________________________________________________________________ FUND CULLIGAN WATER COND SOLAR SALT $28.12 DEPT NATURAL RESOURCES DNR FEES TO STATE $971.00 MCLEOD CO. ADMINISTRATOR CLEAN UP ORDERS SCHEURER /ULAND $127.00 TWIN CITIES BROADWAY THEATRE RIVERDANCE -46 TICKETS $540.50 US WEST COMMUN DEC SERVICES $654.70 < *> $2,321.32* HUTCH TRANS FAC. MN DEPT OF REVENUE FUEL TAX $71.04 < *> $71.04* LIQUOR STORE CITY OF HUTCHINSON LOTTERY PAYMENT $1,286.00 CITY OF HUTCHINSON- GENERAL FUN PAYROLL 12/5 $8,206.79 < *> $9,492.79* PAYROLL FUND PUBLIC EMPLOYEES ADD ER CONTRIB FROM LIQ FUND $21.57 < *> $21.57* WATER /SEWER FUND MN DEPT OF REVENUE NOVE TAXES $4,072.00 < *> $4,072.00* $15,978.72* s [`7 FOR YOUR INFORMATION MARILYN J SWANSON From: Barry Anderson To: BONNIE J BAUMETZ; JAMES MARKA; MARILYN J SWANSON Subject: Cross Easement Agreement Date: Friday, December 19, 1997 7:49AM Please advise the Council in connection with next Tuesday's City Council meeting that I have reviewed the proposed cross easement agreement between the Advance Architectural Group and the McLeod County Agricultural Association and from the perspective of the City I have no suggested changes. Please note that I am not reviewing the Agreement from the perspective of either party since I do not represent either party and if there are complications associated with the Agreement from those individual perspectives each will have to consult with their own attorney. The permitee should be required to record the Agreement and provide the City with a copy of the recorded instrument. It might make sense to require this to be done contemporaneous or prior to the granting of the building permit so that we know it has been completed. Please provide the council with a copy of this memorandum. Thank you. GBA 11 Page 1 HUTCHINSON AREA HEALTH CARE Comparative Balera:e Sheet As of November 30. 1997 ASSETS . yr nl Asset � 1 Cash and investments - Operations 2 Cash and investments - Self- Insured 3 Subtotal cash 8 Investments 4 Patient/Resident iecelvables 5 A9owarlces for bad debts 6 Advances eld contract,- allowances 7 Net patenuresi0ent and third -parry 8 pays receivables 9 10 Other receivables � net 11 Inventories 12 Prepaid expenses 13 Total Current Ams 14 Board Designaled(Furld 15 Investment in,10 16 Land 17 Buildings 18 Awumulated depreda80n 19 Buildings less depredation 20 Equipment 21 Atmumulated depredation 22 Equipment lees depredat 23 Cashc shudlon 6 equipment 24 Construction in progress 25 Total Plant Asses Otte Asses 26 Deferred finan&ig costs 27 Total Funds (A) (B) (A) - (B) NOVEMBER OCTOBER NOVEMBER Change 1997 1997 1996 CY vs PY $1,319,957 $1,6G4.953 $3,572,279 (2,252,322) 854,167 956,945 1,156,506 (302,339) $2.174,124 $2,561,896 S4.726,785 (2,554 661) 8,084,020 7,411.175 6,272,221 1611,799 (1,068,866) (1,065,933) (915,794) (153,091) (2,621,575) (2,213,876) (1,552,665) (1,068.910) $4,393.560 $4,111,366 $3,803,762 $589,798 30,988 26,784 136,004 (105,015) 453,117 450,837 507,643 (54,527) 135,222 70,755 74,784 60,438 $7,187011 $7,221639 $9,250,978 ($2,083.967) $8,279.917 $8,248,818 $5,347.662 $932,254 $133884 $133,981 $58,984 $76,000 $165,696 $165696 $165698 $0 LIABILITIES AND FUND BALANCES Current obili ies Current maturites of Long term debt Accounts payable - trade Estimated c tradual settlemenls -net Accrued expenses - Salaries PTO Interest Sell- Insured programs MN Care lax payable Defamed liabilities Deferred revenue Total Current Liabilities 18,201,668 18,181,195 17,755,945 445,722 (6,914,247) (6.856.173) (6,233,838) (680.409) Lona-term Debt (less current $11287,421 $11,325,022 $11,522,107 ($234686) mamritiesl 10,063,604 10,009,373 9,076,830 986,774 (7,110,051) (7,042,422) (6,353,740) (726,311) $2,953,553 $2.966.951 $2,693,090 $260,463 965,832 0 0 965,832 0 810,328 207,639 (207.839) $15,372.503 $15,267,997 $14,588,533 $783,970 Fund larvr $225,235 $227,044 $252,597 ($27,362) $29, 198,650 $ 29,099,480 $29,496.754 ($300,105) Total Funds (A) (B) (A) - (B) NOVEMBER OCTOBER NOVEMBLR Charge 1997 1997 1596 CY vs PY $379,631 $455,771 $596,716 ($217,085) 1,349,671 1,297,884 1,240,295 109,376 951,928 957,335 1,134,253 (182,325) 552,458 446,065 366,230 186,227 893,363 868,162 854,176 39,187 231,194 156,497 241,343 (10,148) 388,663 452,814 819,302 (430,639) 51,027 51.824 61,620 (10,593) 51,230 51,230 51.230 0 5,309 10,618 16,270 (10,961) $4,854,473 $4,747,998 $5,381,434 (5526,961) $11.735,975 $11,735,266 $12,637,786 ($901,811) $12,608,202 $12,616,216 $11,479,535 $1,128,667 $29.198.650 $29.099.480 $ 29,498,754 ( Finstmnl As Pam Larson ,1718/97 2'.07 PM /• HUTCHINSON OEALTH CARE Final Statement of Revenues and Expenses Month and Period Ended November 30, 1997 Revenue In patient revenue Andtary services Total in patient revenue Out patidllrevenue Resident Revenue Total patientresldent revenue Diswunt� Governmental 8 Pal" Discounl Free Care Total deduction iron, revenue Net patent/resident revenue Other operating revenues Net operabrlg revenue Frp pmws Salaries Employee Benefits Professional Fees Medical Fees Utilities, Mtnlce Contracts 8 Repairs Food, Drugs 6 Supplies Otter expense Minnesota Care Bad debt Interest Dep( aaWn Total expenses Excess of net operating revenue over (under) operaWg expenses Nrurure„ablno Revenues Investment income Ogler nonoperating revenue (net) Total nonoperating revenue Pnor Period Adjustments Nel Irlcanle 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 9a 9b 30 Patient days CURRENT MONTH 707 192 YEAR -TO -DATE 8,623 YEAR -TO DATE 628 7.9% Over (Under) Budge[ 31 Resident days 3,391 Over (Under) Budget (266) .7.3% VARLANCE % Actual Budge[ Dollars Percent Actual Budge[ Dollars Percent Nov 96 1997 vs 1996 $662,839 $552,578 $110,261 20.0°6 $6.075.396 56,176,630 ($101,234) -1.6% 55,451,966 11 4% 1,152,660 890,282 262,378 29.5% 9,410,316 9,715,254 2.9% (304,938) -3.1% 8,180,521 15.0% $1,815,499 $1,442,860 $372,639 25.8% $15,485,712 $15,891,864 ($406,172) 35 FTE's -2.6% $13,632,487 13.6% 1,645,435 1,671,849 (26,414) -1.6% 18,707,597 18,164 840 542,757 3.0.6 16,158,137 158% 365,466 383,485 (18019) 47% 4,149,498 4,268.255 (118,757) -2.8% 4,168,009 -0.4% $3,826,399 $3,498,193 $328,206 9.4% $38,342,807 $38,324,979 $17,828 0.0% $33,958,633 12.9% 1,378,186 1,209,094 169,092 140% 13,231,881 13,218,154 13327 0.1% 10,385,227 27.4% 1,957 8,333 (6,376) -76 5% 10,010 91,667 (61,657) -591% 36,898 -72.9% 51380,143 $1,217,427 $162,716 134% $13,241,890 ^ $13,309,820 ($67,930) -89.0% $10,422,125 27.1% $2,448,256 $2,280,766 $165,490 7.3% $25,100,917 525,015,159 $86,758 0.3% $23,536,506 6.6% 10,630 13,992 (3,381) -240% 136,250 153,908 (17,658) .115% 138,031 -13% $2,456,886 $2,294,758 $162,129 71% S25,237,167 $25,169,067 $68,099 0.3% 523,674,539 6.6% 240 004 1.7% 240 1.7% 44 Case Muc - Hospital 1,00 51,179,138 $1034,830 $744,307 139% $11,567,271 $11,398,679 $168,592 1.5% $10,547,970 87% 266,924 213,063 55,860 281% 2,390,271 2,369,567 20,404 0.9% 2,222,703 7.5% 141,577 107.649 33,929 31.5% 1,347,927 1,262,969 84,958 61% 1,098,636 227% 129,463 148,306 (18.844) -123% 1,526,911 1.666.924 (38,013) -2.4% 1,323,733 155% 59 114,154 (54,384) 47.6% 1,217,674 1,290.997 (73,323) -5.7% 1,068,000 11.9% 391.662 302,383 89,279 29.5% 3,469,695 3,348,216 123,677 31% 3,074,590 12.9% 102,774 83.766 18,967 227% 623,351 933,611 (110,460) .11,8% 742,914 10.8% 20,235 23,083 (2,848) -123% 226.280 253,913 (25633) -10.1% 789,083 207% 35,720 35,769 (49) -0.1% 386,475 391,405 (24,930) -04% 335,417 91% 56,704 60,064 (3,360) -56% 659,719 675,579 (15,860) -2.3% 702,627 -01% 115,375 126,519 (11,144) -8.8% 1,232,736 1,292,520 (59,784) 4.6% 1,195,417 3.1% $2,501,341 $2,249,606 $251,735 11.2% $24,832,510 $24,782,882 $49,628 0.2% $22,521,090 10.3% (544,454) $45,152 ($89,606) - 1985% $404657 $386,185 $18,471 48% $1,153,449 -64.9% $40,063 $37.463 $2,600 6.9% $517,943 $412,094 $105,849 253% $436,720 186% (3624) (3499) (125) 36% (28290) (39058) 10,768 -27.6% (86,002) 417.1% $36440 $33,964 $2,476 7.3% $489,853 $373,036 $116,817 31.3% $350,718 39.8% 0 0 0 00% 0 0 0 0.0% 0 YDIV/01 ($8015) $79,116 ($ 87,130) - 110.1% $894,310 $759,221 $135088 17.8% $1,504 405% 30 Patient days 899 707 192 27.2% 8,623 7,995 628 7.9% 8,393 2.7% 31 Resident days 3,391 3,657 (266) .7.3% 39,491 40,721 (1,230) -3.0 40,899 .3.4% 32 Out patient services 3,018 3,865 47 -12% 45,270 43,393 1.877 4.3% 41,410 9.3% 33 Percent occupancy - budget beds - Hospital 49.9% 39.3% 10.6% 27.0% 43.0% 39.9% 3,11% 7.8% 41.8% 2.9% 34 Percent oocupancybudgel beds - Nursing Home 89.0% 960% -7.0% -73% 93 1% 96.0% -2.9% -3.0% 96.1% -3.1% 35 FTE's 4191 379.4 39.7 10.5% 389.7 379.4 10.3 21% 368.1 5.W6 36 Admissions (adjusted) - Hospital only 394 415 (31) 4 5% 4,971 4,712 259 5.5% 4,788 3.8% 37 Expenses (W) yen admission (adjusted) - Hospital only 5,194 4,303 891 20.7% 3,954 4,162 (207) .5.0% 3,660 8.0% 38 Revemte per admssion (adjusted) - Hospital only 8,813 7,362 1.452 191% 6,736 7,082 (346) 4.9% 8,081 101% 39 Nei Revenue per admission (adjusted) - Hospital only 5,290 4,485 808 180% 4,125 4,315 (190) 4.4% 3,954 4.3% 40 Discounts as a percent of revenues 38.1% 34.6% 1.3% 3.6% 34.5% 34,7% -0.2% -06% 30.7% 12.6% 41 FTE's per 100 admissions (adjusted) - Hospital only 64 5.2 1.2 22.5% 4.9 5.0 -0.1 -2.8% 4.8 2.9% 42 Days In Net Accounts Receivable 54.4 55.0 -0.6 4.1% 50.5 71% 43 Case Mix - Home only 2.41 2.40 001 0.4% 2.44 240 004 1.7% 240 1.7% 44 Case Muc - Hospital 1,00 0.88 Flnstw( %IS Pam Larson ROD GRAMS MINNESOTA COMMITTEES: BANNING, HOUSING, AND URBAN AFFAIRS ENERGY AND NATURAL RESOJRCES FOREIGN RELA - ICNS United states $mate WASHINGTON, DC 20510 JOINT ECONOMIC December 2, 1997 The Honorable Marlin Torgerson Mayor City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 -2522 Dear Mayor Torgerson: WASHINGTON OFFICE H.202-22A -3244 FAX 202- 229 -0958 INTERNET: MAIL_GRMIS®GRANS.SENATE.G MINNESOTA OFFICE 2013 SECOND AVENUE NORTH ANON4 MN 55303 -H.612 -427 -5921 FAX 912- 429 -9972 RT DEC 1 71997 Op OF iHU i CH:NSON Now that the Congress has adjourned for the first session of the 105th Congress, I would like to update you on some of my activities over the past year. Tax Relief: As most of you are aware, the $500 per -child tax credit has been signed into law as part of the overall tax portion of the budget agreement. This represented nearly five years of hard work since I was first elected to Congress, and I am very pleased this goal has been accomplished. Progress on capital gains and estate tax reductions were also . achieved. Education IRAs for college expenses were created -- now we need to create them for elementary and secondary education as well. However, there is plenty of work left in the tax area as we tackle tax /IRS reform, a priority for 1998 and beyond. Finding the best way to accomplish tax reform may take a while, but I remain convinced this is the best way to lower taxes for working Minnesotans and achieve more fairness and simplicity in the tax code. This will also greatly reduce the power of the IRS and make the agency more accountable to the taxpayers. While we are working toward this goal, I will also support new tax reduction and efforts to reform the IRS. Balanced Budget: The first session of the 105th Congress also saw the passage of a balanced budget for the first time in decades. While I voted against this section of the budget agreement, in part because I believe there were far too few spending cuts, I am hopeful that we can reach balance by 2002, or even before. The danger, of course, is the recent talk in Washington that since we don't have to balance the budget until 2002, we can spend any additional revenue spurred by the continuing economic boom. One of my priorities for the next three years is TO MAKE SURE i PREPAILED.PL:BUSHED.kVDNL EDATTAXPAYERL�ENSE DRINTED ON RECYCLED PAPER THAT DOES NOT HAPPEN. Any budget surplus that may occur must be used for tax relief or debt retirement -- NOT for new spending. Social Security: Another problem I had with the balanced budget agreement was that it did not include enough entitlement reform. One bright light is that more Members of Congress are looking at ways to preserve the Social Security system, including reforms that would give individuals more control over their savings. To give individuals more information on what Social Security will mean to them in their retirement years, I introduced S.1145 to provide specific details to individuals on their projected total earnings at retirement, inflation adjusted and compared to what they could get if they invested privately. The status of the Social Security trust funds will also be listed. Pursuing this legislation to help future recipients understand their retirement options is an important priority for me in 1998. Other legislation on which I was active: FDA Reform: New legislation was passed to streamline approval of medical devices -- long sought by Minnesota's "Medical Alley" companies. Nuclear waste: Both the House and Senate passed bills to accept storage of spent nuclear fuel on an interim basis, a responsibility the federal government committed itself to in 1982. Despite strong, bi- partisan support in Congress, presidential veto threats have slowed down progress on a final Is agreement. I believe the recent court ruling reaffirming the federal government's obligation represents a major victory for states like Minnesota and will provide great impetus for action next session. Trade issues: I actively supported Most Favored Nation status for China and opposed efforts to impose trade sanctions on countries for unrelated issues. As an export economy, Minnesota would be the loser if these sanctions were imposed. Loss of Fast Track trade negotiating authority is another blow to Minnesota's economy. Efforts by the President to promote Fast Track were too late and he failed to make his case to the American people that trade agreements help, not hinder, our overall economy. In my position as Chairman of the International Finance Subcommittee of the Banking Committee, I also was able to shepherd passage of the reauthorization of the Export - Import Bank, which supports many Minnesota exports. Foreign policy: As Chairman of the International Operations Subcommittee of the Senate Foreign Relations Committee, I was able to finalize an agreement to pay arrears owed to the United Nations. The money, as well as payment of current dues, would be tied to specific reforms by the UN that would make it a more streamlined, viable organization -- one that would hopefully win back the.trust of the American people it has lost. An important reorgani2ation of our foreign policy agencies was also finalized. Unfortunately, both of these agreements were delayed at the last minute, but they will be priorities for me early in 1998. Agriculture: I have continued my work to promote long -term dairy reform and to oppose the Northeast Dairy Compact, which has further tipped the balance against Minnesota dairy producers. A study I proposed of the Compact was included in the Agriculture Appropriations bill. The results will give us evidence to help us oppose the Compact in the future. I was also able to obtain more research funding to help Minnesota farmers combat wheat and barley scab. Health care: A priority for next year is a quick correction of the Minnesota "Disproportionate Share" payment error in the Budget package. Chairman Roth of the Finance Committee has indicated his willingness to help. I also introduced 5.238, which highlights some of the problems emergency medical systems face, including Medicare reimbursement for ambulance services. Medicare: Legislation I co- authored was included in the Balanced Budget Act and changes the way Medicare reimburses health plans. This will finally give Minnesota's seniors some of the same health care benefits Florida seniors enjoy. Several new preventive benefits were added to Medicare -- annual mammography, prostate cancer and colorectal screenings and diabetes self - management benefits. Oversight & Streamlining Government: I had several opportunities to make my case to eliminate the Department of Energy. While I received new support in 1997, this will be a longer -term goal. In the meantime, I expect to continue my efforts to streamline government agencies and programs to lower costs and make them more efficient. My support for a two -year budget cycle is designed to ensure Congress has more time to spend on needed oversight. Right now, most of our time is spent on budget - related matters. Natural Resources: My efforts to reopen the three portages in the Boundary Waters Canoe Area Wilderness are intended to restore the promises to the people of Northern Minnesota reflected in the fragile 1978 compromise -- not to pave the way for future efforts to destroy the pristine nature of this national treasure. As a member of the Energy Committee, I look forward to continuing my work to improve the administration of our national parks for the enjoyment of all. The global warming treaty is another issue I am closely examining. While the U.S. needs to do its part to reduce emissions, without substantive commitments from nations such as China, India, and Mexico, little progress will be made in reducing global greenhouse gases. As a member of the Private Property Rights Caucus, landowner's rights remain a major focus of my efforts, and we have made progress in educating Members of Congress on the importance of ensuring those rights. Banking: As a member of the Banking Committee, I was able to achieve substantial progress in many areas. Legislation of mine will ensure that residents of public housing have more assurance they can live safely, away from drug dealers and users. Progress was made on financial institutions modernization. I authored legislation calling for a new one - dollar coin that is more usable than the current coin. A compromise between banks and homeowners was achieved on private mortgage insurance. Transportation: I was disappointed that the best highway funding we could accomplish was a six -month extension instead of a six - year reauthorization. We can't allow politics to dictate whether or not we have a highway transportation bill for the next six years. Correcting this wrong must be one of Congress' top priorities when we return to work in January. Minnesota projects are my personal priority. Social issues: An override vote is still pending on the President's veto of the partial birth abortion ban. Hopefully we will have enough votes to override in 1998. Border access: I am actively promoting legislation to reverse an unintended requirement that would require all Canadians to fill out entry documents at border crossings. The resulting long lines and paperwork burden would discourage Canadian visitors who have helped our economy along the northern border. Crime: A juvenile justice reform-crime bill should receive Senate floor consideration early next year. This bill is intended to reduce violent crime, including gang crime. In addition, we passed legislation to strengthen criminal law against telemarketing fraud and to protect volunteers from unjust lawsuits. We must continue to be tough on criminals, but also ensure that states will be free of federal government interference and mandates. This will enable them to work with local officials to address their crime prevention needs. Sincerely, J Rod Grams United States Senator RG:pe