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cp01-13-1998 c• . �. JANUARY SUNDAY MONDAY TUESDAY 1998 -11- -12- -13- 9:30 a.m. - Senior Advisory Board 7:00 a.m. - Liquor Revision Comm. HUTCHINSON Meeting at City Center Mtg. in Main Conf. Room CITY Noon - Community Needs Task 1:00 P.M. - HATS Joint Powers Force Meeting in Staff Conf. CALENDAR Board Meeting at HATS Room Facility 4:30 p.m. - City Council & Light Traffic Advisory Board Joint WEEK OF Workshop in Main Conf. Rm 5:30 p.m. - City Council Meeting in Council Chambers January 11 to January 17 5:30 p.m. - Light Traffic Advisory Board Mtg. in Main Conf. Rm_ WEDNESDAY THURSDAY FRIDAY SATURDAY -14- -15- -16- -17- CONFERENCE /SEMINAR/ 10:00 a.m. - Directors Meeting in 10:00 a.m. - Employee Safety VACATION Staff Conference Room Committee Meeting at City Center 1:00 - 3:00 p.m. - RETIREMENT COFFEE PARTY FOR LT. RON KIRCHOFF AT POLICE SERVICES BASEMENT C = Conference M = Meeting S = Seminar V = Vacation AGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 13, 1998 CALL TO ORDER - 5:30 P.M. INVOCATION - Rev. Jon Lindekugel, Christ the King Lutheran Church MINUTES -- NONE CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT - DECEMBER 1997 2. POLICE CIVIL SERVICE COMMISSION MINUTES OF DECEMBER 11, 1997 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 10970 - RESOLUTION OF APPRECIATION TO • LIEUTENANT RONALD KIRCHOFF 2. RESOLUTION NO. 10971 - RESOLUTION SUPPORTING MINNESOTA DEPARTMENT OF HEALTH STUDY OF MOBILE HOME PARKS 3. RESOLUTION NO. 10972 - RESOLUTION AUTHORIZING SUBSTITUTION OF PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO., HUTCHINSON, MN 4. RESOLUTION NO. 10976 - RESOLUTION TO ENDORSE AND SUPPORT EFFORTS TO CO -HOST 2001, 2002 OR 2003 STATE AMATEUR BASEBALL TOURNAMENT ORDINANCE NO. 97 -215 - AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY JEFFREY V. SHUFELT, MICHELLE L. SHUFELT AND JULIE A. MUNSON TO AND ABUTTING THE CITY OF HUTCHINSON PURSUANT TO MINNESOTA STATUTES 414.033, SUBDIVISION 2(2), 2(b), 12 AND 13 (SECOND READING AND ADOPT) 6. ORDINANCE NO. 97 -216 - AN ORDINANCE AMENDING ZONING ORDINANCE NO. 464, SECTION 8.04, R -1 SINGLE FAMILY RESIDENCE DISTRICT, CONDITIONAL USES (SECOND READING AND ADOPT) (c) APPOINTMENT OF RUTH HIGGINBOTHAM TO SENIOR ADVISORY BOARD • (d) SNOW REMOVAL PERMIT FOR BRIAN WENDLANT Action - Motion to approve consent agenda CITY COUNCIL AGENDA - JANUARY 13, 1998 5. PUBLIC HEARING -- NONE 6. COMMUNICATIONS. REQUESTS AND PETITIONS -- NONE UNFINISHED BUSINESS -- NONE (a) CONSIDERATION OF REVISED RESIDENTIAL ACQUISITION PROCEDURES FOR FLOOD RECOVERY GRANT Action - Motion to reject - Motion to approve and adopt Resolution No. 10973 (b) CONSIDERATION OF REVISED COMMERCIAL/NON- RESIDENTIAL ACQUISITION PROCEDURES FOR FLOOD RECOVERY GRANT Action - Motion to reject - Motion to approve and adopt Resolution No. 10974 (c) CONSIDERATION OF AUTHORIZATION FOR MAYOR AND CITY ADMINISTRATOR TO EXECUTE ANY FUTURE CHANGES, AMENDMENTS AND AGREEMENTS RELATED TO THE FLOOD GRANT Action - Motion to reject - Motion to approve and adopt Resolution No. 10975 (d) PRESENTATION ON SENIOR CITIZEN NEEDS BY LORIN POLLMANN • Action - (e) PRESENTATION ON ICE FACILITY NEEDS BY TOM LAURION Action - (fl PRESENTATION ON CONVENTION FACILITY NEEDS BY JIM FAHEY AND DUANE HOVERSTEN Action - (g) CONSIDERATION OF SETTING PUBLIC HEARING ON JANUARY 27, 1998 AT 6:00 P.M. TO HEAR SUGGESTIONS FOR ALL COMMUNITY NEEDS AND FINANCING METHODS Action - Motion to reject - Motion to approve (h) CONSIDERATION OF AWARDING BID FOR LOGS AT COMPOST SITE Action - Motion to reject - Motion to approve 9. MISCELLANEOUS (a) COMMUNICATIONS E 0 CITY COUNCIL AGENDA - JANUARY 13, 1998 (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate fends • . 1 � : ►1u I ►Y CITY OF HUTCHINSON • BUILDING T SSZONoING DEPARTMEN 612-234-4216 FAX: 111 HASSAN December 1997 i s • NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING Item Number of Va4mton of Number of ValuaMn of BUILDINGS No. Buildings Housing cormtruabn Buildings Housmg conslnxdion Units Cbmf cents Units Omit cents (a) (b) (c) (d) (e) (D ( ) Single-family Muses, detached e„».u. mom. uumus 101 2 2 Single -family houses, ahad ed - SepanabaMPa✓bro moon -NO IIMl YG P' rid 102 -SpnaH auM4y nett.( Two-family blddirgs 103 Three- and four -fanny buildings 104 1 1 1Q4 A94 F'tveor -more family builchngs 105 TOTAL: Sum of 101.105 109 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED 14ONHOUSEKEEPING Item Number of Valuation of Number of Valuation of BUILDINGS 7 No. Buldrgs Rooms coratnucfion uddngs Rooms construction Onul cents Omit cents (a) rot (c) (d) (a) (0 ( ) Hotel, motel, and tounst reline (trandem accommodations ony) 213 Other nonhousekeeging shetler 214 NEW PRIVATELY OWNED PUBLICLY OWNED NONRESIDENTIAL Item Number Valuation of Number of Valuation of BUILDINGS No. of construction Buildings construction Budcligs Omt cents Omit cants (a) (b) (c) (d) (a) Amusement, social, and recreational 315 Churches and comer rekgam 319 Industrial 320 Parking garages (b ddogs 8 open decked) 321 Sernice stations and repair garages 322 Hospital and institutional 323 Offices, banks, and Pmfessionel 324 Public works and utilities 325 Schools and other educational 326 Stores and Customer services 327 Omer norwesidenael butldirgs 326 Structures other than buildings 329 ADDITIONS, PRIVATELYOWNED PUBLICLY OWNED ALTERATIONS, Item Number Valuation of Number of Valuation of AND CONVERSIONS No. of conswcliort Buildings constrtctlun Buildings Omi!cents Om( cents (a) (b) ` (c) (d) (e) Residential - Classify adleons 434 garages era cerpods in ttem 436 1 4 ,950 Nonresidential are nonhnusekeeping 437 Add lions of resdenaal garages and 438 carports (attached and delached) D EMOLITIONS PRIVATELY OWNED PUBLICLY OWNED AND RAZING Ilem Number Number of Number of Number of OF BUILDINGS No Of Housing unit Buildings Housing units � (a) (c) (d) (e) Single -lamty Muses (aftchea and delacimed) 645 Two-famly buildngs 848 Three- and lour - family buildings 847 Five -or -more family buildings 648 All other buildtgs and structures 649 RRR -2, RRS -1, RNR -4, SI614-1, MHI -2, DEMO -1 No. of Permits 21 VALUATION $947,164 • HUTCHINSON POLICE COMMISSION MINUTES The Hutchinson Police Commission held a meeting on December 11, 1997, at the Hutchinson Police Department. Present at the meeting were John Decker, Rick Nass, Lt. John Gregor and Lt. Ron Kirchoff. The meeting was called to order at 12 noon. Lt. Gregor gave each member a copy of a memorandum he sent to Chief Madson which outlined the results of the testing for Communications Specialists that was held on December 6, 1997. He stated that Rita Bentz will be retiring on December 31, 1997, and that her position will need to be filled. There were ten individuals who went through the written portion of the test. The test used was from the IPMA and there were a possible 100 points. There is an audio portion as well as a reading and writing portion. In order to pass and move on to the interview a score of 85 was necessary. Lt. Gregor stated that six applicants passed the written and moved on to the interview. There were five applicants that passed the interview portion and they were ranked at the end of the memorandum. A motion was made by Rick Nass, seconded by John Decker, to approve the eligibility roster for communications specialist. Motion carried. The issued regarding the re -write of the Commission's Rules and Regulations was then discussed. Lt. Gregor referred to the letter that was received from attorney Tim Pawlenty and suggested that a committee be formed to start the rewrite. John Decker stated that R was his opinion that the committee should consist of the entire police commission, Barry Anderson, Chief Madson, the lieutenants and a council member. He also stated that the main area that was to be done was the wording of the hire and promotion segment. Lt. Gregor stated that he would contact Barry Anderson to determine when he would be able to conduct the meeting. Lt. Gregor would then get back to the commissioners. John Decker suggested that Barry Anderson review the hire and promotion segment prior to the first meeting. With there being no further business to discuss, a motion was made by John Decker, seconded by Rick Nass, to adjourn. Motion carried. Time of adjournment was 12:40 p.m. 4 - A (z) RESOLUTION NO. 10970 • RESOLUTION OF APPRECIATION To Lieutenant Ron&IJ Kirchoff WHEREAS, ]Ronald Kirchoff was emplo b the Cit of Hutchinson on March 118, 1968, and I WHEREAS, Ronald Kirchoff has faithfully served the Cit in his • capacity as a Police Officer and Lieutenant, and WHEREAS, Ronald Kirchoff will he retiring on January 16, 1998, after 30 years of service; NOW THEREFORE, BE IT RESOLVED b the Cit Council of the City of ]Hutchinson, Minnesota THAT the Hutchinson City Council extends its appreciation to Ronald Kirchoff for the 30 years of faithful service and hest wishes in retirement. Presented b the Mayor and City Council of the City of Hutchinson, Minnesota Januar 13, 1998 • Gary D. 1Plotz, City Administrator Marlin Torgerson, Mayor 0 RESOLUTION NO. 10971 RESOLUTION SUPPORTING MINNESOTA DEPARTMENT OF HEALTH STUDY OF MOBILE HOME PARKS WHEREAS, the State of Minnesota has assumed responsibility for the regulation of mobile home parks through the Minnesota Department of Health; WHEREAS, serious issues face mobile home park residents and their host communities related to general living and housing conditions and public safety; WHEREAS, the League of Minnesota Cities is proposing legislation which would require the Minnesota Department of Health to conduct a statewide study of mobile home park issues and to develop proposed solutions for these issues. NOW, THEREFORE BE IT RESOLVED: The Hutchinson City Council declares its support for adoption by the Minnesota Legislature of the legislation proposed by the League of Minnesota Cities requiring the Minnesota Department of Health to conduct a statewide study of mobile home parks. 0 Adopted by the City Council this 13th day of January, 1998. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator • 0 RESOLUTION NO. 1097 AUTHORIZING SUBSTITUTION OF PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO., HUTCHINSON, MN WHEREAS, Citizens Bank & Trust Co. of Hutchinson, Minnesota, a city depository, has requested substitution of the following security under the collateral agreement with the City of Hutchinson: Pledge of: Fed Home Loan Mtg. Cap Deb 06 -11 -01 $1,000,000.00 (cusip 3134AOR79) Release of: Fed Natl Mtg Assn 01 -12 -98 $ 500,000.00 (cusip 3135865Z8) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: • THAT the City Finance Director be authorized to release the requested securities. Adopted by the City Council this 13th day of January, 1998. Marlin Torgerson Mayor ATTEST: is Gary D. Plotz City Administrator • RESOLUTION NO. 10976 RESOLUTION TO ENDORSE AND SUPPORT EFFORTS TO CO -HOST 2001, 2002 OR 2003 STATE AMATEUR BASEBALL TOURNAMENT BE IT RESOLVED, that the City Council of the City of Hutchinson does hereby endorse and support the efforts of the Board of Directors of the Hutchinson Travelers Baseball Association and requests the Minnesota Amateur Baseball Association Board to act favorably on the bid of the cities of Hutchinson and Dassel to co -host the 2001.2002 or 2003 State Amateur Baseball Tournament. Adopted by the City Council this 13th day of January, 1998. Marlin Torgerson Mayor _ • ATTEST: Gary D. Plotz City Administrator • PUBLICATION NO. • ORDINANCE NO. 97- 215 AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF 14UTCHINSON TO INCLUDE CERTAIN LAND OWNED BY JEFFREY V. SHUFELT, MICHELLE L. SHUFELT AND JULIE A. MUNSON TO AND ABUTTING THE CITY OF HUTCHINSON PURSUANT TO MINNESOTA STATUTES 414.033, SUBDIVISION 2 (2),2(b), 12 and 13. WHEREAS, Jeffery V. and Michelle L. Shufelt and Julie A.Munson have filed a petition dated November 13, 1997, requesting that certain land, as legally described below: Parts of Tracts 14 and 15 of Auditors Plat of Lot 15 of the Auditors Plat of Section 7, Township 116 North, Range 29 West, McLeod County, Minnesota, described as follows: Commencing at the Northwesterly corner of Tract 10 of said Auditors Plat; thence South 23 degrees 18 minutes east a distance of 305.90 feet to the point of beginning of the tract herein described: thence North 69 degrees 11 minutes east a distance of 140.70 feet to the westerly 33 foot right of way line of County Highway No. 25; thence along said R.O.W. line South 20 degrees 49 minutes east a distance of 56.23 feet; thence South 23 degrees 01 minutes east a distance of 43.77 feet, the termination of R.O.W.; thence South 66 degrees 59 minutes a distance of 106.0 feet to the point of beginning. Tract containing 0.33 acres more or less. And also: Parts of Tracts 15 and 16 of Auditors Plat of Lot 15 of the Auditors Plat of Section 7, Township 116 North, Range 29 West, McLeod County Minnesota. Tract containing 0.33 acres more or less. be annexed to the City of Hutchinson, and WHEREAS, Jeffery V and Michelle L. Shufelt and Julie A. Munson , represent that they are the sole owners of the property, . that the property is unincorporated, abuts the limits of the City of Hutchinson, is not included within any other municipality, is not included in any area that has already been designated for orderly annexation pursuant to Minnesota Statutes 414.0325, and is approximately 0.66 acres in size. NOW, THEREFORE, the City Council of Hutchinson, Minnesota does hereby ordain: SECTION 1. The City Council hereby determines and finds that the property abuts the municipality, that the area to be annexed is 60 acres or less, that the property is not included in any area that has already been designated for orderly annexation pursuant to Minnesota Statutes 414.0325, that the municipality has received a properly prepared Petition for Annexation from all of the owners of the property, and that the Petition complies with all of the provisions of Minnesota Statutes 414.033, Subdivision 21b. SECTION 2. The property is urban in nature or about to become so SECTION 3. The corporate limits of the City of Hutchinson are hereby extended to include the Property and the same is hereby annexed to and included within the City of Hutchinson as if the property had originally been part thereof. SECTION 4. The City Administrator is directed to file certified copies of this ordinance with the Minnesota Municipal Board, Hutchinson Township, the McLeod County Auditor, and the Minnesota Secretary of State. SECTION 5. This ordinance takes effect upon its passage and publication and the filing of the certified copies as directed in Section 4 and approval of the Ordinance by the Minnesota Municipal Board. Adopted this 13th day of January, 1998. ATTEST: i Gary D. Plotz City Administrator Marlin Torgerson Mavor • ORDINANCE NO. 97 -216 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 464, SECTION 8.04, R -1 SINGLE FAMILY RESIDENCE DISTRICT, CONDITIONAL USES THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to amend Zoning Ordinance No. 464. SECTION 2. That Section 8.04, R -1 Single Family Residence District, is amended as follows: CONDITIONAL USES Seasonal on -site sales (ie: Christmas trees) Conditional use permit to be renewed every three (3) years 0 SECTION 3. This ordinance shall take effect from and after its passage and publication. Adopted by the City Council this 13th day of January, 1998. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator APPLICATION FORJNEw-1 UmaL .... PERMIT To the .......CITY COUNCIL .............................. ........... of the......... UTY .......... .......................... . ................. o f . _ _ HIjgINSON In the County of ................................ . .. . .... .... .. ....... .... ..... ........ . ...... K . LEOR ... ............ .. ...... - .............. - ...... " state of Minnesota: The undersigned owner whos a i ......... 4.7 .. . ........ . 7 ............. ....... ....................... ....... I ........................... .... -.1 ............... .. ............................. ............... hereby applies for a permit ... PLOW AND .......... ... . ..... REMOVE SNOW WITH .................. - . ............... ........... ... ........... ............................ .. .... upon that certain tract of land described as follows: Lot_ . ....................... .............. Blook .... ............................... ...... plat or addition.,......_.._ - ..... ....... ....... .. ...... .... ....... ... ...... . __..; addregs.. ... ............. which is of the following size and area; width . ....... feet; length.. . _ .. feet; area ..... WITHIN THE CITY LIMITS .................... ....................... ...... ... .... ...... I ...... 11- ................. ................... .. and hereby agrees that, in cage ouch permit is granted, that all work which shall be done and all materials which shall be used shall comply with the plans and opecifloatbons therefor herewith submitted and with all the ordinances of said .......... CITY.-.O..F...H. U.F.C.Ii.I.N...S.O.N.... .... I ...................... ...... ................. .................... .. .. ..... ... applicable thereto. 11 ...... . I .... .4ppZloant further agrees to pay fees o assessments at the time and in the amounts specified as follows: ... . ....................................... . ................. ... ................. ..... . . ........ . . ......................................................... ....... ......... . ...... - ....................... I ................... ......... .................. .... . .. ...... ...... Owner PAID CiDl of Hutchinson 6 - 0 Hutchinson Flood Related Grant Residential Voluntary Acquisition Procedures In order to facilitate the successful implementation of the Flood Related Voluntary Acquisition Grant, the City of Hutchinson has developed an acquisition procedure. Every effort has been made to make this plan all - inclusive. However, due to the urgency and unusual circumstances of this program, it is recognized that unique situations may need to be addressed as they occur on a case by case basis. The City of Hutchinson is committed to working with residents to make this difficult process as smooth as possible. The following procedures were designed to keep this goal in mind, while treating residents fairly, maximizing the use of available funding, and assuring all applicable regulations are met Eligibility and acquisition priorities will be determined based on a ranking system determined by the City. High priority properties will be offered the first opportunity to participate in the program. Acquisition of properties by the City is not guaranteed until an offer of sale is signed and all requirements have been met Although it is the City's intention to acquire all 15 of the residential properties currently identified on the priority list, the actual number purchased will depend upon the amount of funding available to the City and actual costs of acquisition. All priority properties must be located within the 100 year flood plain. The priority order within the 100 year flood plain will be based on the following rankings: 1. Structures that are substantially damaged as determined by the City which had a flood insurance policy in effect at the time of the flood. 2. Structures that are substantially damaged as determined by the City but did not have a flood insurance policy in effect at the time of the flood. 3. Structures which sustained moderate damage as determined by the City and are located in flood vulnerable areas within the loo year flood plain which h" a flood insurance policy in effect at the time of the flood. Flood vulnerable structures will be prioritized based on ground floor levels with the lowest flood elevation. 4. Structures which sustained moderate damage as determined by the City and are located in flood vulnerable areas within the 100 year flood plain but did not have flood insurance in effect at the time of the flood. Flood vulnerable structures will be prioritized based on ground floor levels with the lowest flood elevation. 5. Undamaged properties which are located within the 100 year flood plain which hAd flood insurance in effect at the time of the flood. 6. Undamaged properties which are located within the 100 year flood plain which did not have flood insurance in effect at the time of the flood. 46 The City reserves the right to make decisions regarding the priority ranking of the structures as needed based on program guidelines, funding availability, and the best interests of the overall program and needs of the City. l� /1 Acquisition rrmina It is the City's intention to dispose of all acquired structures as soon as possible, therefore, time lines will be developed and enforced for each step of the acquisition process. Property owners will be informed in writing of the compliance time established for each step in the process. If the owner does not comply with the deadlines, the City may withdraw the offer to purchase the property and remove it from the priority list. The property will only be offered a second chance to participate after all other eligible properties have been offered the opportunity. Unless otherwise stated, a 30-day response time to the Purchase Offer will be given, contingent upon completion of all required forms and information received. If a signed Purchase Offer is not received within 30 days, the City reserves the rights to remove the property from the priority fist Property values for the Program will be developed as follows: 1. "Pre - flood" value will be used as the basis for determining purchase offers 2. Pre -flood values will be determined by an appraisal completed by a licensed Real Estate Appraiser. 3. If the property owner disagrees with the offer price, the owner may obtain a separate appraisal from a different licensed Appraiser at their own expense. The City will consider the owner supplied appraisal, but will not be obligated to use it If the City determines it to be appropriate, a review appraisal will be obtained to establish the property value. A mediation procedure may also be used. This is discussed in the section on "Appeals." 4. For any future acquisition projects, the City reserves the right to establish value based on post- flood property values. In order to avoid "duplication of benefits," any payments or benefits received from other flood related damage claims or programs will be deducted from the offer price. For example, all National Flood Insurance Program (NFIP) payments and private insurance payments (for real property, not personal possessions) that have not been used for the repair of the property, will be deducted from the final settlement paid for the property. If a property owner has reinvested some or all of the payments into repairs to the property, the amount of the repairs completed will not be deducted from the settlement price. The owner must provide evidence that payments have been reinvested into the property by providing the City with appropriate documentation of such repairs. Documentation may be in the form of receipts for materials, Labor, photos, or other documentation which can be verified by the City. Owners will be required to provide this information and to sign a certification stating that all benefits have been reported to the City. If the owner refuses to provide information on other benefits they have or will receive, they will be ineligible for the Voluntary Acquisition Program. Purchase Offer • 1. Properties which were purchased on or before April 8, 1997 (The Disaster Declaration Date), will be offered a pre -flood value for their property as described in the Property Valuation section, minus any previous payments received. Any property purchased after April 8, 1997, will be based on the post - flood sales price, not the pre -flood value. 2. The net amount the seller receives will depend upon benefits already received by the owner and the amount of existing debt secured by the property. Proceeds from the sale must first be used to pay any property related outstanding debt such as mortgages, liens, eta At closing, the owner will receive the proceeds of the sale, after debt obligations secured against the property have been satisfied. 3. Acquisition of the property will only occur through a mutually agreeable sales price reached between the property owner and the City. The property owner will not be forced to sell because all acquisition under this program is voluntary. 4. Unless otherwise stated, a 30-day response time to the Purchase Offer will be given, contingent upon completion of all required forms and information received. After the Purchase Offer is signed, an appointment with Administrative Staff will be set to complete additional forms. Relocation Benefits 1. As all property acquisitions under this Program are voluntary, property owners will not be eligible for any monetary relocation benefits. Monetary relocation benefits will only be provided as described below and as required by law. • 2. Tenants that were displaced by the acquisition program may be eligible to receive monetary relocation benefits or other similar assistance. Relocation assistance for renters will be paid in accordance with applicable federal regulations. Unless otherwise directed by State or Federal funding sources, relocation benefits for tenants will be determined in accordance with the Uniform Relocation Assistance and Real Property Acquisition Policies Act (URA). Disposition of Structures Acuuired Throueb the Program 1. All decisions regarding the practicality of moving structures acquired through the program will be made by the City. If the City determines that a structure is suitable for moving, the previous owner will he given the first right to buy the structure back from the City. The offer of sale to the previous owner will be 5 percent of the amount paid by the City for the structure. If the previous owner does not want to purchase the structure back from the City, the City will request bids for demolition and/or purchase, removal, and relocation of structures. Structures in all cases must be moved to locations outside of the 500 year flood plain. 2. Structures which are sold must be removed from the property within a specified time period from property closing, as negotiated by the City. The owner will be responsible for the proper tapping and abandonment of all utilities which are disconnected prior to moving the structure as well as compliance with applicable City, State, and Federal regulations. The owner will be responsible for all liability, insurance, maintenance, repair, damage or other events while the structure is on City owned land. The purchaser will be required to sign a document releasing the City from all liability and holding the City harmless. Structures that are not removed within the specified time may be demolished and cleared by the City at the owner's expense. • The City retains the right to require a performance bond from the seller, obligating the seller to remove the property by a specified date. The amount of the bond required will be determined by the City in an • amount equal to the estimated costs of clearance and site restoration of the property. The bond may be claimed by the City if the property is not removed by this date and/or if the vacated site is not properly restored as required by the City. 3. Owners who move their structures must comply with all City codes and rules, including review by the Planning Commission and installation of a permanent foundation before moving the structure. Owners must comply with all restrictive covenants on the land. Sh3tct Tres must in all Cages be relocated outside the 5Wvear flood plain and may not be structurally elevated with the 5Wyear flood plum All other policies and restrictions previously adopted by the City or adopted in the future relating to the relocation and placement of structures will apply. 4. To protect the health and safety of residents, substantially damaged properties which are not suitable for moving, must be demolished. The determination of substantial damage will be made by the City. 5. Demolition contractors will be required to remove structures and complete site restoration work within a specified time in order to minimize any potential hazards. The City will allow owners the salvage rights to items from build which are to be demolished, however, salvage must be conducted in a safe manner and no unsafe conditions will be permitted. Salvage of structural items or attached components such as doors, cabinets, attached lighting, etc. will be allowed in the following circumstances: 1. Removal of these items will not cause a health or safety hazard. 2. No weight bearing structural components (bad bearing walls, foundation walls, etc.) will be damaged or • removed to avoid unsafe conditions. Any windows or doors to be salvaged will be removed as dose to demolition as possible and must be boarded up to avoid hazardous conditions. It will be the owner's responsibility to coordinate timing with the City. 3. All salvage must be completed by a date negotiated by the City and the property owner in order to not delay the demolition of the structure and the project as a whole. Personal property that remains in the acquired structure on the date of dosing will become the property of the City unless specific arrangements have been made between the City by the owner. Property that remains may be disposed of by the City. All closings will be performed by the City Attorney. The City will be responsible for all dosing costs normally associated with the pur chase of real property. The property owner is responsible for delivering a warranty deed for the property, an updated abstract of Title, and for paying property taxes prorated to the date of acquisition. A Tick Opinion and a Title Binder will be required. It is the City's intention to dispose of all structures acquired through this program as soon as possible. Only under extraordinary circumstances and with the approval of the City Council will property owners/tenants be allowed to reside in the acquired property after dosing of the property. If this circumstance is granted by the Board, the resident must sign a document releasing the City from all liability and holding the City harmless. . Certifications and Forms • 1. To participate in this Program, all property owners selling their property to the City must agree to complete all required paperwork. Participation in the program will require property owners to sign certifications and forms that are not usually considered part of the real estate purchase process. These forms are mandatory and ensure compliance with appropriate State and Federal funding regulations. 2. Federal funding sources may require the property owner to sign a Replacement Housing Certification, specifying that the proceeds of the sale will be used for future housing. Unless waived by the Federal government, this requirement will apply to all properties purchased through the program. Limited exceptions to this requirement may be granted as needed for property owners who anticipate no housing expenses in the future. Appeals Procedure The following appeals procedure will be followed for individuals with a dispute related to the program: 1. Request for appeals will be issued in writing to the City of Hutchinson. Appeals should describe the nature of the appeal and the solution that is desired. A copy of the appeal will be forwarded to the Grant Administrator, MMDC for grant monitoring. 2. An Appeals Board will meet to discuss options to resolve the matter. The Appeals Board will consist of the following five members: Gary Plotz, City of Hutchinson, City Administrator Batty Anderson, City of Hutchinson, City Attorney Jim Marka, City of Hutchinson, Director of Planning, Zoning, and Building • Rebecca Stoen, Mid - Minnesota Development Commission, Grant Administrator One City Council Member The appeal will be reviewed in accordance withal[ applicable laws, regulations and policies. Findings will be presented to the owner in writing. 3. In the event that negotiations between the City and the individual do not reach a mutually agreeable compromise and the individual requests a higher appeal, the individual will be referred to the appropriate State Office for further review. All appeals will be considered to accordance with HUD Handbook 1378, Tenant Assistance, Relocation and Real Property Acquisition, 49 CFR 24 and all applicable laws, regulations, and policies. Other Considerations In the event of a difference of interpretation, or disagreements of the provisions of this Plan, the decision of the City Council will be final. Any circumstance or interpretations not addressed in this Plan will be reviewed by the City Council and /or the designated City Staff. This Plan may be modified by the City Council (or by authorized designee) to reflect changes that may be required by the available funding source or to better meet the objectives of the program. 11 • City of Hutchinson Resolution No. i og73 Resolution of Adoption of the Revised Residential Acquisition Procedures for the Flood Recovery Grant Whereas, the City has been awarded a Flood Related Grant through a Small Cities Development Program, and Whereas, there are certain conditions that must be met before these funds can be appropriated, and Whereas, the Department of Trade and Economic Development has recommended a revision of the previously adopted Acquisition Procedures, Be it Resolved: That the City of Hutchinson hereby adopts the revised "Residential Acquisition Procedures" as required by the Small Cities Development Flood Related Grant Program. Adopted this 13th day of January, 1998 Approved: Mayor Date: 11 City Administrator Date: Hutchinson Flood Related Grant Commercial/Non- Residential Voluntary Acquisition Procedures • Introduction In order to facilitate the successful implementation of the Flood Related Voluntary Acquisition Grant, the City of Hutchinson has developed an acquisition procedure. Every effort has been made to make this plan all - inclusive. However, due to the urgency and unusual circumstances of this program, it is recognized that unique situations may need to be addressed as they occur on a case by cave basis. The City of Hutchinson is committed to working with residents to make this difficult process as smooth as possible. The following procedures were designed to keep this goal in mind, while tread" residents fairly, maximizing the use of available fund and assuring all applicable regulations are met. Eligibility and Determination of Priority Properties Eligibility and acquisition priorities will be determined based on a ranking system determined by the City. High priority properties will be offered the first opportunity to participate in the program. Acquisition of properties by the City is not guaranteed until an offer of sale is signed and all requirements have been met. Although it is the City's intention to acquire all of the commercial properties currently identified on the priority list, the aetusl number purchased will depend upon the amount of funding available to the City and actual costs of acquisition. Ali priority properties most be located within the 100 year flood plain. The priority order within the 100 year flood plain will be based on the following rankings: 1. Structures that are substantially damaged as determined by the City which had a flood insurance policy in effect at the time of the flood. • 2. Structures that are substantially damaged as determined by the City but did not have a flood insurance policy in effect at the time of the flood. 3. Structures which sustained moderate damage as determined by the City and are located in flood vulnerable areas within the 100 year flood plain which hg¢ a flood insurance policy in effect at the time of the flood. Flood vulnerable structures will be prioritized based on ground floor levels with the lowest flood elevation. 4. Structures which sustained moderate damage as determined by the City and are located in flood vulnerable areas within the 100 year flood plain but did not have flood insurance in effect at the time of the flood. Flood vulnerable structures will be prioritized based on ground floor levels with the lowest flood elevation. 5. Undamaged properties which are located within the 100 year flood plain which Wd flood insurance in effect at the time of the flood. 6. Umluugcd properties which are bated within the 100 year flood plain which did not base flood insurance in effect at the time of the flood. The City reserves the right to make decisions regarding the priority ranking of the structures as needed based on program guidelines, funding availability, and the best interests of the overall program and needs of the City. 0 P-/a Acauisition Timiat • It is the City's intention to dispose of all acquired structures as soon as possible, therefore, time lines will be developed and enforced for each step of the acquisition process. Property owners will be informed in writing of the compliance time established for each step in the process. If the owner does not comply with the deadlines, the City may withdraw the offer to purchase the property and remove it from the priority list The property will only be offered a second chance to participate after all other eligible properties have been offered the opportunity. Unless otherwise stated, a 30-day response time to the Purchase Offer will be given, contingent upon completion of all required forms and information received. If a signed Purchase Offer is not received within 30 days, the City reserves the rights to remove the property from the priority HSL Property values for the Program will be developed as follows: 1. "Pre-flood" value will be used as the basis for determining purchase offers 2. Pre-Hood values will he determined by an appraisal completed by a licensed Real Estate Appraiser. 3. If the property owner disagrees with the offer price, the owner may obtain a separate appraisal from a different licensed Appraiser at their own expense. The City will consider the owner supplied appraisal, but will not be obligated to use it. If the City determines it to be appropriate, a review appraisal will be obtained to establish the property value. A mediation • procedure may also be used. This is discussed in the section on "Appeals." 4. For any future acquisition projects, the City reserves the right to establish value based on post - Hood property values. In order to avoid "duplication of benefits," any payments or benefits received from other flood related damage claims or programs will be deducted from the offer price. For example, all National Flood Insurance Program (NFIP) payments and private insurance payments (for real property, not personal possessions) that have not been used for the repair of the property, will be deducted from the final settlement paid for the property. If a property owner has reinvested some or all of the payments into repairs to the property, the amount of the repairs completed will not be deducted from the settlement price. The owner must provide evidence that payments have been reinvested into the property by providing the City with appropriate documentation of such repairs. Documentation may be in the form of receipts for materials, labor, photos, or other documentation which can be verified by the City. Owners will be required to provide this information and to sign a certification stating that all benefits have been reported to the City. If the owner refuses to provide information on other benefits they have or will receive, they will be oteligible for the Voluntary Acquisition Program. 0 Purchase offer 1. Properties which were purchased on or before April 8, 1997 (The Disaster Declaration Date), will be offered it pre-flood value for their property as described in the Property Valuation section, minus any previous payments received. Any property purchased after April 8, 1997, will be based on the post - flood sales price, not the pre-flood value. 2. The net amount the seller receives will depend upon benefits already received by the owner and the amount of existing debt secured by the property. Proceeds from the sale must fast be used to pay any property related outstanding debt such as mortgages, liens, etc. At closing, the owner will receive the proceeds of the sale, after debt obligations secured against the property have been satisfied. 3. Acquisition of the property will only occur through a mutually agreeable sales price reached between the property owner and the City. The property owner will not be forced to sell because all acquisition under this program is voluntary. 4. Unless otherwise stated, a 30-day response time to the Purchase Offer will be given, contingent upon completion of all required forms and information received. After the Purchase Offer is signed, an appointment with Administrative Staff will be set to complete additional forms. 1. As all property acquisitions under this Program are voluntary, property owners will not be eligible for any monetary relocation benefits. Monetary relocation benefits will only be provided as described below and w required by law. 2. Tenants that were displaced by the acquisition program may be eligible to receive monetary relocation benefits or other similar assistance. Relocation assistance for renters will be paid in accordance with applicable federal regulations. Unless otherwise directed by State or Federal funding sources, relocation benefits for tenants will be determined in accordance with the Uniform Relocation Assistance aad Real Property Acquisition Policies Act (URA). 1. All decisions regarding the practicality of moving structures acquired through the program will be made by the City. If the City determines that a structure is suitable for moving, the previous owner will be given the fast right to buy the structure back from the City. The offer of sale to the previous owner will be S percent of the amount paid by the City for the structure. If the previous owner does not want to purchase the structure back from the City, the City will request bids for demolition and/or purchase, removal, and relocation of structures. Structures in all cases must be moved to locations outside of the 500 year flood plain. 2. Structures which are sold must be removed from the property within a specified time period from property closing, as negotiated by the City. The owner will be responsible for the proper capping and abandonment of all utilities which are disconnected prior to moving the structure as well as compliance with applicable City, State, and Federal regulations. The owner will be responsible for all liability, insurance, maintenance, repair, damage or other events while the structure is on City owned land. The purchaser will be required to sign a document releasing the City from all liability and holding the City harmless. Structures that are not removed within the specified time may be demolished and cleared by the City at the owner's expense. 0 The City retains the right to require a performance bond from the seller, obligating the setter to remove the property by a specified date. The amount of the bond required will be determined by the City in an amount equal to the estimated costs of clearance and site restoration of the property. The bond may be claimed by the City if the property is not removed by this date and/or if the vacated site is not properly restored as required by the City. 3. Owners who move their structures must comply with all City codes and rules, including review by the Planting Commission and installation of a permanent foundation before moving the structure. Owners must comply with all restrictive covenants on the land. Structures must in all cases be relocated outside the 5WYear flood plain and may not be structurally elevated within th e';Wvear flood plain Mother policies and restrictions previously adopted by the City or adopted in the future relating to the relocation and placement of structures will apply. 4. To protect the health and safety of residents, substantially damaged properties which are not suitable for moving, must be demolished. The determination of substantial damage will be made by the City. 5. Demolition contractors will be required to remove structures and complete site restoration work within a specified time in order to minimize any potential hazards. The City will allow owners the salvage rights to items from buildings which arc to be demolished, however, salvage must be conducted in a safe manner and no unsafe conditions will be permitted. Salvage of structural items or attached components such as doors, cabinets, attached lighting, eta will be allowed in the following circumstances: 1. Removal of these items will not cause a health or safety hazard. • 2. No weight bearing structural components (load bearing walls, foundation walls, eta) will be damaged or removed to avoid unsafe conditions. Any windows or doors to be salvaged will be removed as close to demolition as possible and must be boarded up to avoid hazardous conditions. It will be the owner's responsibility to coordinate timing with the City. 3. All salvage must be completed by a date negotiated by the City and the property owner in order to not delay the demolition of the structure and the project as a whole. Personal property that remains in the acquired structure on the date of closing will become the property of the City unless specific arrangements have been made between the City by the owner. Property that remains may be disposed of by the City. All closings will be performed by the City Attorney. The City will be responsible for all closing costs normally associated with the purchase of real property. The property owner is responsible for delivering a warranty deed for the property, an updated abstract of Title, and for paying property taxes prorated to the date of acquisition. A Title Opinion and a Tide Binder will be required. It is the City's intention to dispose of all structures acquired through this program as soon as possible. Only under extraordinary circumstances and with the approval of the City Council will property owners/tenants be allowed to reside in the acquired property after closing of the property. If this circumstance is granted by the Board, the resident must sign a document releasing the City from all liability and holding the City harmless. 4 Certifications and Forms 1. To participate in this Program, all property owners selling their property to the City must agree to complete all required paperwork. Participation in the program will require property owners to sign c"ficatiom and forms that are not usually considered part of the real estate purchase process. These forms arc mandatory and ensure compliance with appropriate State and Federal funding regulations. 2. Federal funding sources may require the property owner to sign a Replacement Housing Certification, specifying that the proceeds of the sale will be used for future housing. Unless waived by the Federal government, this requirement will apply to all properties purchased through the program Limited exceptions to this requirement may be granted as needed for property owners who anticipate no homing expenses in the future. Appeals Procedure The following appeals procedure will be followed for individuals with a dispute related to the program: 1. Request for appeals will be issued in writing to the City of Hutchinson. Appeals should describe the nature of the appeal and the solution that is desired. A copy of the appeal will be forwarded to the Grant Administrator, MMDC for grant monitoring. 2. An Appeals Board will med to discuss options to resolve the matter. The Appeals Board will consist of the following five members: Gary Plotz, City of Hutchinson, City Administrator Barry Anderson, City of Hutchinson, City Attorney Jim Marka, City of Hutchinson, Director of Planting, Zoning, and Building Rebecca Stoen, Mid - Minnesota Development Commission, Grant Administrator • One City Council Member The appeal will be reviewed in accordance with all applicable laws, regulations and policies. Findings wig be presented to the owner in writing. 3. In the event that negotiations between the City and the individual do not reach a mutually agreeable compromise and the individual requests a higher appeal, the individual will be referred to the appropriate State Office for further review. All appeals will be considered to accordance with HUD Handbook 1378, Tenant Assistance, Relocation and Real Property Acquisition, 49 CFR 24 and all applicable laws, regulations, and policies. Other Considerations In the event of a difference of interpretation, or disagreements of the provisions of this Plan, the decision of the City Council will be final. Any circumstance or interpretations not addressed in this Plan will be reviewed by the City Council and/or the designated City Staff. This Plan may be modified by the City Council (or by authorized designee) to reflect changes that may be required by the available funding source or to better meet the objectives of the program. 0 City of Hutchinson Resolution No. 10974 Resolution of Adoption of the Revised Commercial/Non- Residential Acquisition Procedures for the Flood Recovery Grant Whereas, the City has been awarded a Flood Related Grant through a Small Cities Development Program, and Whereas, there are certain conditions that must be met before these funds can be appropriated, and Whereas, the Department of Trade and Economic Development has recommended a revision of the previously adopted Acquisition Procedures, Be it Resolved: That the City of Hutchinson hereby adopts the revised "Commercial/Non- Residential Acquisition Procedures" as required by the Small Cities Development Flood Related Grant Program. • Adopted this 13th day of January, 1998 Approved: Mayor Date: City Administrator Date: RESOLUTION NO. 10975 Local Government Resolution (FP -11) (SCDP) Applicant Name: City of Hutchinson RESOLUTION OF APPLICANT: BE IT RESOLVED that the City of Hutchinson act as the legal sponsor for project(s) contained in the Business and Community Development Application submitted on October 21, 1997, and that Mayor Marlin Torgerson and City Administrator Gary Plotz are hereby authorized to apply to the Department of Trade and Economic Development for funding of this project on behalf of the City of Hutchinson. BE IT FURTHER RESOLVED that the City of Hutchinson has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Hutchinson may enter into an agreement with the state of Minnesota for the above - reference projects(s), and that the City of Hutchinson certifies that it will comply with all applicable laws and regulations as stated in all contract agreements and described on the Compliances Section (PF -20) of the Business and Community Development Application. NOW, THEREFORE BE IT RESOLVED that Mayor Marlin Torgerson and City Administrator Gary Plotz, or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project(s) on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council of Hutchinson on January 13, 1998. SIGNED: Mayor 1 -13 -98 Title Date WITNESSED: City Administrator 1 -13 -98 Title Date 11 • • MEMORANDUM January 9, 1998 To: Mayor & City Council From: Gary D. Plotz, City Administrator Subject: COMMUNITY NEEDS TASK FORCE Although the Community Needs Task Force has identified three significant areas of community needs, namely, (1) senior center, (2) additional ice rink facility, and (3) convention facility, it was the unanimous recommendation to hold a public hearing to enable the public to comment on these and any other needs. Secondly, there are several alternatives to finance these facilities, including the traditional method of bonding and the local sales tax alternative. The committee unanimously felt that public input should also be sought on these methods of financing and all other alternatives. If the public hearing goes forward, we would be purchasing a significant size classified ad, putting a notice in the City Newsletter of January 23, including it in the cable TV system, and contacting the two local radio stations. !mjs '* J HUTCHINSON CIVIC ARENA EXPANSION PROJECT A Joint Proposal by: • Hutchinson Youth Hockey Association, Hutchinson Figure Skating Association, Hutchinson Park and Recreation, HHS Hockey 0 E, s Issue: Hutchinson's Ice Demands Exceeding Current Arena Capacity Current arena demand is 10% beyond capacity for the 97/98 ice season > Estimated growth of demand exceeding 5% annually Growth limited by current arena facilities • • � ► J 0 Provide adequate facilities for quality growth of recreational and competitive ice activities (i.e. girls' hockey, competitive figure skating, Midget hockey, Project Objectives tournaments, public skating) > Prevent time conflicts between ice users (i.e. skating school, youth hockey, HHS hockey, park and recreation) > Prevent expansion of ice time beyond acceptable hours recommended by the school district Prevent erosion of competitive play > New building compatible with existing architecture 11 Phase I > Construct building adjacent to existing Civic Arena; approximately 20,000 square feet > Construct temporary building • between arenas to provide pathway for ice resurfacing and player facilities > Cost estimate: $300,000 - $450,000 • system and install required piping for artificial ice > Cost estimate: $150,000 - E $250,000 • � a Phase II > Modify existing compressor system and install required piping for artificial ice > Cost estimate: $150,000 - E $250,000 • �i Phase III as > Construct adjoining two level foyer replacing temporary building for primary lobby, concessions, conference room, locker rooms and handicap viewing > Upgrade boards for competitive play > Estimated cost: $300,000 - $700,000 • - iockey.xls HUTCHINSON CIVIC ARENA EXPANSION PROJECT 0 I S:C c n m N 1 a a S �00 �EitrnateG gram (D 5% �Apuai usage —U1 Neu FIXtYd51 — A�ImNe Fours Season Hutchinson Civic Arena utilization 1f s _ = 3 Ice Season Estkitated growth a 5% ".35 1192 1251 1 314 1 390 '449 1521 1597 1677 1761 1849 AcbW usage ' •149 152 '246 '161 '382 '525 1675 1 7105 Mar PUeda r-onocaet 1818 1890 2024 Available Hoursf Season 1 656 1656 1656 1656 ' Ef,6 1 656 1 t356 1656 1656 186 1656 Percent utittzation 69% agob '0% '5% 76% 1 3% 0 2% '01 % 103% 106% 112% Qtve ! ice Season Oct 15 - March 15, 22'.vteks Weekdays 2.00 - 1ODOPM, 8 Hours Weekenas 5DOAM - 12.0Y1M. 18 Hccrs 76 Hours per veek available ice Time Available Hours per season = t76Hoursnv • __ ryes• - - • Arena cbsed for hc4days 167. - 16=136 Hutchinson Civic Arena utilization 1f s _ = 3 Ice Season Hockey.xls HoCklyids • 0 11 Hutchinson Ice Arena, 1996/1997 Season User Profile Season User Needs USER Oct'96 Nov'96 Dec'96 Jan'97 Feb'97 Mar'97 Totals Mites 2 23 15 12 19 2 73 S its 31 33 53 25 21 15 178 Peewee 34 31 33 35 43 6 182 Bantam 25 21 22 20 16 7 111 Girls .3 19 16 171 24 11 3 90 Skatim Sdrool 36 74 64 91 76 85 426 High scttod 3 42 48 57 35 3 188 Open Skate 20 33 34 23 24 5 139 Other 0 13 13 14 7 37 64 Resurfacing Total 26 196 41 327 43 342 38 339 36 288 20 183 204 1675 Hutchinson Ice Arena 199 1 998 Season User Needs Season User Needs USER NEEDS USER NEEDS Teams Team/ c Hour c. Prac. twk Wks/Yr. Hoes 96/97 LawW Variance Youth Hockey 882 Mites 6 766 633 -133 Mites 6 2 1 2 22 132 73 -59 SqLwt51 BOYS 3 1.5 1 3 22 132 178 46 Squ irts, Gina 1 1.5 1 3 22 44 30 -14 PeeWee, Boys 3 1.25 1 4 22 211 182 -29 PeeWee Girls 1 125 1 4 22 701 59 -11 Bantam 2 1.25 1 5 440 MkIget 111 -65 Ska School 11 1 1 2 2 1 426 -14 Hi School 2 1 1 5 3 2 188 8 Op en skate 1 1 3 2 100 139 7 Other 200 TOTAL DEMAND A110% 84 -16 Ice Resurfacing 2024 ARENA UTILIZATION one sheet of ice 204 4 TOTAL DEMAND 76% 1674 -144 ARENA UTILIZATION 101% 9% Hutchinson Ice Arena 199912000 Season User Needs USER NEEDS Teams Tearn/ rac Hotxtprac. Prac. /wk Wks/Yr. Hours Youth Hockey 882 Mites 6 2 1 2 22 132 Boys 3 1.5 1 3 22 132 Girls 2 1.5 1 3 22 88 PeeWee, Boys 3 1.25 1 4 22 211 PeeWee Girls 1 1.25 1 4 221 70 Bantam 2 1.25 1 5 221 176 JV Girls 1 1.25 1 5 181 72 Skabw School 11 1 1 2 20 440 MkIget 1 1 1 5 18 90 High School 2 1 1 5 18 180 Op en skate 1 1 3 2 22 132 Otfmr 100 Ice Rewxfacing 200 TOTAL DEMAND 2024 ARENA UTILIZATION one sheet of ice ARENA UTILIZATION Two Sheft 76% �rnprad by Thp N L."u 1:, ! 6F- =age3 • 0 F- L-1 HUTC EXPAI Phase III — O Key xis • Usm Groups Hourstyr Aftes soft Pew" Bantam c (sq. & pw) _L Skatkp Sdwd High Sdwd '32 Open Skate ?� Oew Resurfacing 9 Open S"te 8% I I HiUh Sch 11% • —_ - I - - Hutchinson lee Arena User Profile 1996 11997 Ice Season ,I tes 4% 05 ee 11r. 1~ 7% a pw) Pape 5 ."tinq WHY DO WE NEED CONVENTION CENTER? 1. Bring people to Hutchinson year round. 2. We have no big tourist attractions like Wall Drug, Corn Palace, Mount Rushmore, and the Mall of America. A Convention Center would help to bring people to Hutchinson year round. 3. We need to generate other dollars to keep our community number one. 4. Convention Center adds dollars to all retail shops especially restaurants, motels and convenience stores. 5. New stores will surface, adding to the economy. 6. We need space that will accommodate 600 - 1000 people for banquets, large meetings, conventions, etc. 7. Central location leads us to be a prime location for meetings. 8. We need hi -tech meeting rooms to fit in with new technology. 9. Fairgrounds business will increase due to increased options in facilities. WHAT DO WE HAVE NOW? 1. Small town concept. 2. Hard to accommodate more than 200 people in one location. 3. We have approximately 242 motel rooms today with another 30 or more possible, that is 90 plus more rooms than in 1995. 0 I. Rooms Meals Breaks Extra Spending Gas Cocktail Hour 2 Day Convention -100 people 60 x 2 = 120.00 5x12 = 60.00 4x5- 20.00 20.00 10.00 2x5- 10.00 240 per person x 100 - 24,000 x 13 - II. What else will happen: New Stores - Minimum of 3 - 20 employees - 15,000 x 20= Motel rooms - additional 50 rooms -10 employees - 15,000 x 10 Fairgrounds - additional business - Convention Center - Additional employees - 4 312,000 $312,000 300,000 150,000 25,000 100,000 575,000 $575,000 III. Other Activities - 13 -1 day meetings, or dances, or receptions, etc. 300 people - 2 meals ($20.00)/Coc ktail Hour ($5.00) 300 x 25 - 7,500 x 13 - Extra Spending - 150 x 30 = 4,500 x 13 = • * - i 4w 97,500 58,500 156,000 $156,000 TOTAL $1,043,000 JPEG image (27x394 pixels 0 LJ ht ip - //W W W.HAR 1308 V.COWUPpcflcvclbig.Jpg l of _ _ nl gum¢ 11 -r", • COMMUNITY NEEDS TASK FORCE I. Introduction Task Force members (9) Barry Anderson Jim Fahey Jeff Haag Duane Hoversten Vi Mayer Lorin Pollmann Gary Plotz Marlin Torgerson Rich Westlund Meeting weekly for three months II. Task Force Purpose: Identify community needs and financing alternatives III. Needs discussed at some length Assisted Living Facility • Senior Center Second Ice Sheet Airport Expansion Industrial Park Expansion Basketball Facilities Convention Center IV. Needs be addressed in another manner Assisted Living Facilities - Currently being looked at by the hospital Revenue based/self sustaining Airport Expansion - Currently addressed by combination of large user fee from Hutchinson Technology and the city capital projects funds Industrial Park Expansion - Currently addressed by capital projects fund and past sale of property in Industrial Park to date Basketball facilities Shared facilities existing (portable floor) or new convention center opportunities Arm V. Needs Using a "broad based approach " - seniors, youth, business . A. Convention Center Presentation($3,500,000 est.) - Duane Hoversten B. Ice Facility Presentation($ 1,000,000 est.) - Tom Laurion (Revenue Neutral Concept) C. Senior Citizens Presentation - Lorin Pollman (Approximately $70,000 already rasied of $500,000 est.) D. Other needs may be heard at council public hearing V1. Closing Remarks - Need for a Public Hearing on Tuesday Jan. 27th at (6:00 p.m.) for 1g4 purposes A. Solicit comments of unmet identified needs (seniors, youth, business) and all other needs/projects B. Solicit comments on methods for financing improvements. 1. General obligation bonding analysis 2. Local sales tax ('/2 cent on taxable items, 1% eating and drinking, $25 per vehicle) sales tax, draft resolution for legislature 3. Donations 4. Any other ideas for funding or combination of above ($5,000,000 total limit > = donations) C. If there is any public monies spent (general obligation bonding, or sales tax) a • referendum will be held. i MEMO To: Mayor and City Council From: Mark Schnobrich Subject: Sale of Logs at Compost Site Date: January 12, 1998 Bids were opened on January 9, 1998 for the sale of 19 logs located at the Compost Site. Two bids were received with the highest being $250.00 received from Duane Otto. The next bid was $215.00 received from Randy Anderson. I would like to recommend to the City Council that the high bid of $250.00 from Duane Otto be accepted. • • 0 • • SHIRLEY OTTO 536 HWY- 15, N. HUTCHINSON, MN 55350 /� a 19 " > 75-M/919 PAY ER THE C DOLLARS ® CITIZENS BANK " & TRUST CO. MEMO, a/no 4s�L 40 0 F+ 0 DATE: January 12, 1998 TO: Mayor Marlin Torgerson and City Council Members FROM: Dick Lennes 4 / RE: EDA Appointments In discussions with Jeff Haag, it appears that Jeff feels it is more prudent to have an HRA represen- tative on the EDA board. He has requested that Don Erickson be appointed instead. Please take care of this change at your January 13th meeting. The EDA board will approve announcements at their organizational meeting on Friday, January 16th. If you have any questions please contact me at 234 -4223. Thank you! • n U / I' OPEN -HOLD COUNCIL REPORT 13- JAN- 1998page 1 1989 IMPROV. BDS FIRSTAR BANK OF MINNESOTA INTEREST PAYMENT $136,718 75 < *> $136,718.75* 10 IMPROV. BDS MCLEOD CO.TITLE SERVICES REFUND OVERPAYMENT -SPEC ASSES $12.26 < *> $12.26* CAP.IMPRO.FUND HUTCHINSON LEADER FLOOD NOTICES $219.09 < *> $219.09* CENTRAL GARAGE BRANDON TIRE CO TIRES, TUBE, MOUNT $854.03 CARQUEST AUTO PARTS FILTERS $491.64 COAST TO COAST SAWSET, CORD $109.42 G & K SERVICES UNIFORMS $74.18 H &L MESABI SNOW PLOW BLADE $308.55 HART'S AUTO SUPPLY FRT ROTOR, PADS $489.51 HUTCHINSON WHOLESALE FITTINGS, CLEANER $415.13 INTERSTATE BATTERIES MTPG5 $70.16 JERRYS TRANSMISSION MATERIALS, LABOR, MILEAGE $478.76 MORE 4 PHOTOS $10.30 PLOWMANS MATERIALS, REPAIR POLICE #10 $334.93 RUNNING'S SUPPLY SIGNS $4.22 US POSTAL SERVICE DEC POSTAGE $15.68 VALLEY SALES OF HUTCHINSON PARTS, LABOR, REPAIR FORD TRK $1,861.14 < *> $5,517.67* GENERAL FUND ALLEN OFFICE PROD BINDERS, PENS $29.50 AMERICAN CEMETERY SUBSCRIPTION RENEWAL $36.00 AMERICAN PLANNING ASSN PUBLICATION RENEWAL $50.00 ARNOLD & MCDOWELL DECEMBER COMPENSATION $6,874.00 ASCAP 1998 LICENSE FEE 225.00 BENNETT OFFICE SUP. SERV CONTRACT 197.03 BERNICKS PEPSI COLA POP PURCHASE (LESS CREDIT) $73.49 BUS. RECORDS CORP. 1998 MAINTENANCE AGREEMENT $1,365.00 BUSINESSWARE SOLUTIONS CART $786.66 CADD /ENGINEERING SUPPLY COLOR BOND INKJET $62.57 CAMERA SHOP DEVELOP & PRINT $28.93 CARLS, MEGAN CIVIC ARENA ATTENDANT 581.00 • CARQUEST AUTO PARTS HYD FITTING $14.38 CARR FLOWERS PLANT $28.03 CARTER, RON REIMB SAFETY BOOTS $69.97 CASH WISE COFFEE $255.76 CENTRAL GARAGE DEC REPAIRS $20,424.29 CHAMBER OF COMMERCE 1998 CHAMBER MEMBERSHIP $257.50 CITY OF HUTCHINSON DEC FUEL $3,733.06 COAST TO COAST CORD SET $119.54 COMPOSTING COUNCIL, THE 1998 MEMBERSHIP DUES $250.00 COMPOSTING NEWS SUBSCRIPTION RENEWAL $83.00 COUNTRY KITCHEN DECEMBER MEAL CHARGES $34.20 CROW RIVER AREA QUALITY COUNCI REG -D LENNES & ME SCHAUFLER $40.00 CROW RIVER PRESS INC NEWSLETTERS $409.99 DEPT NATURAL RESOURCES DNR FEES TO STATE $1,613.00 DOMINO'S PIZZA PIZZA $48.00 EDDY BROTHERS COMPANY THREAD PROTECTORS $6.25 ELVIN SAFETY INC DET TUBES $176.26 EMERGENCY PRODUCT SALES WINDOW PUNCH, PROSPLINT EXTREM $234.31 ESCOM 1998 SOFTWARE MAINT FEES $1,530.00 EWERT JR., DICK SNOW REMOVAL $147.00 FAMILY REXALL DRUG RIBBON $13.05 G & K SERVICES UNIFORMS $972.20 GOPHER SIGN CO STREET SIGN $54.88 HAWKINS WATER TREATMENT GROUP MATERIALS, LABOR $311.37 HEARTLAND AMERICA TV /VCR & BRACKET $354.57 HENSEN, MARK REIMB- MEETING REGISTRATION $135.00 HIGGINBOTHAM, RUTH SR CENTER BLDG SUPV $15.00 HILLYARD FLOOR CARE / HUTCHINSON ASSAULT STRIPPER $43.10 HUTCH COOP CENEX LP GAS $146.87 HUTCH MEDICAL CENTER DRUG SCREENING $25.00 HUTCH PLBG & HTG CO LABOR, MATERIALS $1,474.98 HUTCHINSON LEADER SUBSCRIPTION $972.25 HUTCHINSON TEL CO JAN SERVICE $5,654.54 HUTCHINSON UTILITIES DEC GAS & ELEC $5,510.79 HUTCHINSON WHOLESALE PARTS $236.14 • OPEN -HOLD COUNCIL REPORT - 13- JAN- 1998page 2 ------- -------- ---------------- GENERAL FUND -- ---- IAFC -- ________ 1998 MEMBERSHIP DUES _ $95.00 - -- INTL PERSONNEL MGMT ASSOC PST AUDIO CASS, PUB SAFETY $188.00 JOES SPORT SHOP PLAQUE $25.00 • K MART SHOE CARE $3.14 KABLE'S CAMERA REPAIR $128.85 KLOSS, TOM REIMB -MEALS $22.25 L & P SUPPLY CO OIL $7.30 LANZ, JERRY REIMB- SNACKS PURCHASED $34.74 LARSON, QUENTIN REIMB- SAFETY GLASSES $81.59 LENNES, RICHARD DECEMBER COMPENSATION $2,407.38 M.I.A.M.A. 1998 MEMBERSHIP DUES $150.00 MARKA, JAMES REIMB- MEETING REGISTRATION $165.00 MCGARVEY COFFEE INC COFFEE $34.50 MCPA 1998 MEMBERSHIP DUES $30.00 MCPEF 1998 MEMBERSHIP RENEWAL $180.00 MDRA 1998 MEMBERSHIP $290.00 METRO ATHLETIC SUPPLY YOUTH FOOTBALL HELMETS $306.40 MID -MN HOT MIX INC TN FINES $29.48 MINNCOMM PAGING JAN SERVICE ,$44.73 MINNESOTA COUNSELING CENTER EMPLOYMENT TESTING $450.00 MINNESOTA GFOA 1998 DUES $30.00 MN CHAPTER IAAI MEMBERSHIP RENEWAL $185.00 MN CONSERVATION CORPS LABOR CHARGES $500.00 MN D.A.R.E. INC 1998 MEMBERSHIP $35.00 MN DEPT OF HEALTH 1998 LICENSE $208.50 MN ELEVATOR INC. DEC ELEVATOR SERVICE $71.02 MN REC & PARK ASSC TEAM REGISTRATION $253.00 MN SPORTS FEDERATION TEAM MEMBERSHIPS MN STATE FIRE CHIEFS ASSC 1998 MEMBERSHIP DUES $ $236.00 230.00 MN STATE FIRE DEPT ASSC 1998 DUES $200.00 MODERN MAZDA TOW $17.04 MORE 4 SUPPLIES $572.88 MSPS 1998 DUES $130.00 MUELLER, DAVE REIMB- MEMBERSHIP DUES -IPMBA $40.00 NADA APPRAISAL GUIDES TITLE BOOK $70.00 NATIONAL ALLIANCE YOUTH SPORTS NYSOA MEMBERSHIP FEES $630.00 NORTHWEST CHAP F.B.I.N.A.A. 1998 MEMBERSHIP DUES $20.00 OTTO, JUDY REIMB- SNACKS FOR EMPLOYEE FUND $35.82 PADRNOS, ERIC YOUTH TACKLE FOOTBALL COACH $120.00 PARTIES PLUS DECORATIONS $35.08 PC WORLD SUBSCRIPTION RENEWAL $17.97 • PETERSON BUS SERVICE COACHES -ST PAUL, ST BONI $950.00 PITNEY BOWES INC POSTAGE METER RENTAL $348.71 PIZZA HUT LARGE PIZZAS, POP $27.54 PLB REPAIR & WELDING INSTALL CLUTCH, MASTER CYL $169.82 PLIESEIS, LORI REFUND -CLASS CANCELLED $15.00 PLOTZ, GARY D. REIMB -MEALS $53.21 R&R SPECIALTIES INC FILTER, IMPELLER $259.30 RUNNING'S SUPPLY TONGUE JACK $247.86 RUTZ PLBG & HTG MATERIALS -PER BID /HOLDING VAUL $2,726.00 SHAW, DEANNE REFUND -CLASS CANCELLED $15.00 SHOPKO FUNSAVER POCKET CAMERA 36.70 SILVER LAKE LEADER DEC ADS 16.00 SIMONSON LUMBER CO PEGBOARD $14.63 SOUTHWEST ICBO CHAPTER OF MN 1998 MEMBERSHIP $160.00 STANDARD PRINTING TRANSPARANCIES $48.19 STATE TREASURER QTR 4 SURCHARGE FEES $4,666.08 STRATEGIC MORTGAGE SERVICES OPERATING SUPPLIES $30.00 SUBWAY BOX LUNCHES $133.90 SWANSON, MARILYN REIMB -FRAMES $10.19 THE SALTMAN SALT DELIVERED $39.95 TRI CO WATER COND SALT TRIPLE G DISTRIBUTING INC POP PURCHASE $ $32.59 36.00 UHL CO. LABOR, MILEAGE, MATERIALS $861.77 UNITED BLDG CENTERS LUMBER $8.19 UNIVERSITY OF MN REG -JOHN RODEBERG $170.00 US POSTAL SERVICE DEC POSTAGE $694.45 US WEST COMMUN JAN CHARGES $654.70 VOSS LIGHTING REPAIR & MAINTENANCE SUPPLIES $269.85 WOLF, KELLY REIMB -CLASS CANCELLED $15.00 WRIGHT, NORMAN REIMB- SAFETY BOOTS $49.99 YORK INTERNATIONAL CORP LABOR, MATERIALS, MILEAGE $1,019.56 < *> $77,296.31* HUTCH TRANS FAC. AG SYSTEMS CHECK VALVE $44.52 • OPEN -HOLD COUNCIL REPORT 13- JAN- 1998page 3 - ------ HUTCH TRANS FAC. ---- ------- ALLIED SERVICES OF HUTCHINSON --- --- --- ----- ---------' KEYS FOR THERMOSTAT COVERS -- $28.35 - CITY OF HUTCHINSON WATER /SEWER $500.32 COAST TO COAST WASTEBASKET $28.70 DOOR SERVICE OF ST. CLOUD LOOP DETECTOR $206.34 ELECTRO WATCHMAN ANNUAL CHARGE -FIRE MONITORING $383.40 EMED COMPANY MISC PARTS $107.98 G & K SERVICES UNIFORMS $286.50 HILLYARD FLOOR CARE / HUTCHINSON TOWELS, TISSUE $9.30 HUTCHINSON TEL CO JAN SERVICE $ $115.66 300.84 HUTCHINSON UTILITIES DEC GAS & ELEC $3,594.85 < *> RUNNING'S SUPPLY FITTINGS $60.84 WATER /SEWER US POSTAL SERVICE DEC POSTAGE $1.92 WITTE SANITATION DEC SERVICE $63.37 < *> BIG BEAR 5QT PLASTIC PAILS $5,723.59* INSURANCE FUNDS HUTCHINSON AREA HEALTH CARE MAMMO SCREENING $120.00 < *> CASH WISE BLEACH, VASELINE $120.00* LIQUOR STORE AAGARD WEST JAN SERVICE $46.80 AM.LINEN SUPPLY CO DEC DELIVERIES $222.50 CDI OFFICE PRODUCTS LTD BINDERS $27.96 CITY OF HUTCHINSON WATER /SEWER $97.20 CITY OF HUTCHINSON- GENERAL FUN PAYROLL 1/2/97 $7,509.49 COAST TO COAST HOOKS, HUMID WATER $21.25 • ED PHILLIPS & SONS CO. DEC WINE PURCHASE $2,294.02 GRIGGS COOPER & CO DEC LIQUOR PURCHASE $1,642.30 HUTCH PLBG & HTG CO MATERIALS, LABOR 785.20 HUTCHINSON LEADER DEC ADS 471.40 HUTCHINSON TEL CO JAN SERVICE 145.64 HUTCHINSON UTILITIES DEC GAS & ELEC $693.41 JOHNSON BROTHERS LIQUOR CO. DEC WINE PURCHASE $15,806.20 K D U Z 1998 AD CONTRACT $5,248.75 KARP RADIO DEC ADS $3,023.36 LENNEMAN BEVERAGE DIST. INC DEC BEER PURCHASE $481.45 LOCHER BROS INC DEC BEER PURCHASE $230.50 MCGARVEY COFFEE INC COFFEE $31.50 QUALITY WINE & SPIRITS CO. DEC LIQUOR CREDIT $2,636.67 ST. CLOUD RESTAURANT SUPPLY CREDIT TAKEN TWICE- 39437R $42.30 STANDARD PRINTING FOLDERS, CASSETTE, MARKERS $163.58 • TOTAL REGISTER INC CONTRACT MAINTENANCE 1998 $1,200.00 TRI CO WATER COND WATER BOTTLES $52.70 US POSTAL SERVICE DEC POSTAGE $101.12 VIKING COCA COLA DEC POP PURCHASE $89.90 < *> $43,065.20* PUBLIC SITES MID -MN DEVELOPMENT COMMISSION ADM GRANT c *> $300,000.00 $300,000.00* RURAL F. D. BRODD, ADAM QTR 4 MILEAGE $2.40 CITY OF HUTCHINSON DEC FUEL $67.26 COAST TO COAST TAPE $7.01 EMANS, BRAD QTR 4 MILEAGE $21.60 HOMAN, ED QTR 4 MILEAGE $7.20 NIES, JEFF QTR 4 MILEAGE $0.60 POPP, JIM QTR 4 MILEAGE $3.60 REDMAN, RANDY QTR 4 MILEAGE $9.30 SCHRAMM, STEVE QTR 4 MILEAGE $20.10 STEELE, DAN QTR 4 MILEAGE $21.00 < *> $160.07* WATER /SEWER FUND AAGARD WEST DECEMBER PICKUP $26,434.26 AM.PUBLIC WORKS ASSN 1998 MEMBERSHIP DUES $325.00 BIG BEAR 5QT PLASTIC PAILS $7.41 BUSINESSWARE SOLUTIONS PAPER ASSY, LABOR $402.96 CASH WISE BLEACH, VASELINE $18.22 CDI OFFICE PRODUCTS LTD LABELS, PAPER $626.34 CENTRAL GARAGE DEC REPAIRS $973.19 CHEMSW CONTROL CHART $311.00 CITY OF HUTCHINSON DEC FUEL $452.51 COAST TO COAST UPS $160.59 CULLIGAN WATER COND UNIT RENTAL $14.00 • OPEN -HOLD COUNCIL REPORT 13- JAN- 1998page 4 ---------- --- ------- ----- ---------- - ----- WATER /SEWER FUND CURTIS 1000 _______------------- ______ -__ ENVELOPES __________----- $937.17 FISHER SCIENTIFIC HANDSOAP $2,086.69 G & K SERVICES UNIFORMS $433.90 GRAHAM, CHRISTOFFER • USE OF LAPTOP COMPUTER 250.00 HUTCH COOP CENEX MISC PURCHASE $45.96 HUTCH MEDICAL CENTER DRUG SCREENING $15.00 HUTCHINSON LEADER HW ADS $18.68 HUTCHINSON TEL CO JAN SERVICE $688.02 HUTCHINSON UTILITIES DEC GAS & ELEC $18,279.01 HUTCHINSON WHOLESALE BEARING, BELTS $93.50 HYCOR BUMPER $703.88 IMPERIAL PORTA THRONES DEC UNIT RENTAL $55.52 JEFF'S ELECTRIC LABOR, MATERIALS $261.58 LTP ENTERPRISES SWITCH $16.93 MCGARVEY COFFEE INC COFFEE, HOT CHOC MINNCOMM PAGING JAN SERVICE $ $83.64 31.79 MN VALLEY TESTING LAB WATER TESTS $156.00 MOTOR VEHICLE REGISTRATION FEE $1,389.70 NATURTECH COMPOSTING PROFESS SERV, MILEAGE $823.74 NCL LAB SUPPLIES $189.81 PRECISION SCIENTIFIC FUSE HOLDER, PIN 33.66 QUADE ELECTRIC OPERATING SUPPLIES 12.78 QUALITY FLOW SYSTEMS SEAL 55MM $1,643.08 RUNNING'S SUPPLY GLOVES $67.00 SAFETY FIRST SAFETY TRAINING #1 1998 $300.00 SCHILLING PAPER CO HOUSE RL TWL PREMIER $45.08 SERCO LABORATORIES TESTS $246.40 US FILTER /CONSOLIDATED ELECTRI LABOR, MATERIALS $320.07 US FILTER /DAVIS PROCESS BIOXIDE $8,289.96 US FILTER /WATERPRO WATER METERS $2,692.57 US POSTAL SERVICE DEC POSTAGE $522.83 USA WASTE SERVICES INC LOADS 12/1 THRU 12/12 $8,976.44 WAL -MART AQUARIUM, STONES, AIR PUMP $32.83 WITTE SANITATION TRUCK TIME & LABOR $100.00 <•> $79,568.70* $648,401.64* 1* IMMEDIATE PAY COUNCIL REPORT EQUIPMENT LOAN ---------------------------------------------------------------------------------------------------- 1980 TIDS JOHNSON, LEONARD G. JAN PAYMENT $812.76 SUPPLIES $34 1998 LIQUOR HUTCH ENGINEERING & ADM PROJECT FEES $9,360.00 LOTTERY SALES • < *> LIQUOR CREDIT $10,172.76* DEC 1997 IMPR. CONTT LIQUOR HUTCH ENGINEERING & ADM PROJECT FEES $251,622.00 $3,358 DEC < *> - $251,622.00* MISC PURCHASE ECON. DEV. LOAN CROW RIVER PRESS INC N IR Mvd I Y iT ni • < *> LIQUOR STORE ACOMA TOWNSHIP BUSINESSWARE SOLUTIONS CENTRAL MN FIREMEN'S REGIONAL COMM TRANSPORTATION COURTLAND INDUSTRIES DEPT NATURAL RESOURCES DEPT OF LABOR & INDUSTRY FLEX COMPENSATION INC. HASSAN VALLEY HIGGINBOTHAM, RUTH HUTCH CONVENTION & HUTCHINSON AREA HEALTH CARE HUTCHINSON TOWNSHIP HUTCHINSON UTILITIES JENSEN & GORDON LAW OFFICE JENSEN &, NEIL J. LYNN TOWNSHIP MELINE, BOB MN DEPT OF HEALTH MN LANDSCAPE ARBORETUM OLSONS LOCKSMITH PITNEY BOWES INC PLOTZ, GARY D. QUALITY WASH RADIO SHACK STANDARD PRINTING STATE OF MINNESOTA US POSTAL SERVICE VERTICAL ENDEAVORS BERNICKS PEPSI COLA CDI OFFICE PRODUCTS LTD CHAMBER OF COMMERCE CITY OF HUTCHINSON ED PHILLIPS & SONS CO. GRIGGS & COOPER TOBACCO DIV GRIGGS COOPER & CO HENRYS FOODS INC HERMEL WHOLESALE JOHNSON BROTHERS LIQUOR CO. JORDON BEVERAGE INC. LENNEMAN BEVERAGE DIST. INC LOCHER BROS INC MN DEPT OF REVENUE QUALITY WINE & SPIRITS CO. ST. CLOUD RESTAURANT SUPPLY STANDARD PRINTING TRIPLE G DISTRIBUTING INC WINE COMPANY, THE PROP TAX ANNEX REFUND TRANSPARANCY FILM 1997 DUES HANGAR LOAN PAVER STONES, CURB STONE DNR FEES TO STATE LICENSE RENEWAL- L.KARG SUPPORT SERVICE -1998 FLEX PROP TAX ANNEX REFUND BUILDING SUPERVISOR NOVEMBER LODGING TAX PERA AID PAYMENT PROP TAX ANNEX REFUND PERA AID PAYEMENT CLOSING COSTS BALANCE OF PAYMENT PROP TAX ANNEX REFUND BUILDING PERMIT REFUND 1998 LICENSE RENEWAL GATE FEE LOCK REPAIR, LABOR MTCE MAILING MACHINE -1998 REIMB - MEALS, MILEAGE BUS TRIPS MIKE PARTS DECEMBER NEWS LETTER 1998 VALUE GUIDES & MANUALS 1998 PERMIT FEES DEPOSIT -YOUTH EVENT 13- SAN- 1998page 1 $50,000.00 $50,000.00* $657 $13 40 $700 $2,209 $2,328 $15 $895 $4,164 $50 $5,180 $39,856 $552 $7,099 $300 $37,371 $665 $35 $285 $70 80 $444 $100 $52 $4 $234 $70 $511 $100 $104,084 DEC POP PURCHASE $193 DEC SUPPLIES $34 1998 CHAMEER DUES $225 LOTTERY SALES $1,132 DEC LIQUOR CREDIT $341 DEC MISC PURCHASE $46 DEC LIQUOR PURCHASE $3,358 DEC TOBACCO PURCHASE $205 DEC MISC PURCHASE $17 DEC LIQUOR PURCHASE $104 DEC BEER PURCHASE 5162 DEC BEER PURCHASE $896 DEC BEER PURCHASE $12,375 TOBACCO LICENSE RENEWAL $75 DEC LIQUOR CREDIT $1,076 DEC SUPPLIES $43 SUPPLIES $111 DEC BEER PURCHASE $13,951 DEC WINE PURCHASE $170 $34,520 33 11 00 00 28 00 00 00 54 00 39 50 53 00 00 03 74 50 00 00 00 00 16 50 03 30 74 15 00 83* 35 25 00 00 58 35 91 70 44 00 35 70 O5 00 27 77 22 85 00 79* PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EE CONTRIB $575.00 AMERICAN EXPRESS EE CONTRIB $76.80 GREAT WEST LIFE INS. CO. EE CONTRIB $100.00 H.R.L.A.P.R. EE CONTRIB $164.00 ICMA RETIREMENT TRUST BE CONTRIB $2,555.38 PERA LIFE INS CO. BE CONTRIB $118.50 PERA- D.C.P. BE CONTRIB $52.02 PRUDENTIAL EE CONTRIB $180.00 PRUDENTIAL MUTUAL FUNDS BE CONTRIB $30.00 r 1 IMMEDIATE PAY COUNCIL REPORT 13- JAN- 1998page 2 ______________________ PAYROLL FUND _________________ _________ PUBLIC EMPLOYEES _____ - _______ EE CONTRIB $14,544.58 -___ -- TE4PLETON INC EE CONTRIB $458.46 & REED EE CONTRIB $150.00 • WADELL < *> $19,004.74* PUBLIC SITES DAKOTA RAIL LUCE LINE TRAIL $30,000.00 < *> $30,000.00* RURAL F. D. CITY OF HUTCHINSON - GENERAL FUN BUNKER GEAR ASSESSMENT < *> WATER /SEWER FUND MN DEPT OF HEALTH 4TH QTR CONNECTION FEES MPCA REG- S.HANSON US POSTAL SERVICE 1998 PERMIT FEES VICTORY FORD- MERCURY 1997 FORD F -250 WELCOME NEIGHBOR OCT LISTING c *> 0 ELECTRONIC TRANSFERS WITHHOLDING TAXES MN DEPT OF REVENUE $1,600.00 $1,600.00* $4,918.00 $300.00 $1,135.00 $22,205.00 $60.00 $28,618.00* $529,623.12* $31,385.11 6,248.71 40 R°CEIVED • STATE REPRESENTA .JAN 9 1998 � SS CITY OF HUTCH;NSON BOB N i/ Stat Othee building, I UU Constitution Ave., Nt. Faul, - 4344 For Immediate Release For more information contact: January 6, 1998 Becca Pryse (296 -9469) NEWS RELEASE STATE OFFICIALS TO EXPLORE TRADE WITH CHINA Representative Ness to join Governor Carlson and Others to Pursue Trade Opportunities for Minnesota ST. PAUL — A delegation of state officials lead by Governor Ame Carlson is headed on a trip to China to explore the world's largest emerging market for trade. Those attending the mission include the Commissioners of Trade and Economic Development, Agriculture, Human Rights; the University of Minnesota President Mark Yudof; George Crolick, Minnesota World Trade Office President, other business and agriculture leaders and four Minnesota State Legislators; including two rural lawmakers; Rep. Bob Ness (R- Dassel) and Sen. Tracy Beckman (DFL- Bricelyn). The objective of this trip is to build trust in our relationships with Chinese business and education leaders in order that Minnesota and China can develop common areas of interest and needs. The delegation will also be working to increase opportunities for our state's agriculture, manufacturing and technology industries. "Minnesota's future and vibrant economy is dependent upon the ability to develop new markets for our products," said Ness. "This trip will allow key state leaders to explore opportunities and build relationships with a country that is modernizing and will have a great need for products we can supply." The group leaves for the eastern country on January 10 for a ten -day stay. They will fast visit Beijing, China to meet with top government officials to discuss increasing trade opportunities. The delegation intends to highlight transportation, agricultural and environmental firms seeking to expand trade and commerce with China. The University of Minnesota President, Mark Yudof, will also be discussing efforts to advance a plan for a global training program between the University's Carlson School of Management and Institute of Technology and China's Academy of Science and Technology and School of Aeronautics and Astronomics. 6 -MORE- China is the world's largest emerging market and offers opportunities for U.S. firms that are • willing to study the market, invest resources and develop contacts in the country. Meetings are tentatively scheduled with Zhu Rongji, vice premier and the former mayor of Shangai, and the U.S. Ambassador to China, James Sasser. A meeting has also been requested with Chinese President Jiang Zemin. As a State Representative from an area which produces agricultural, technological and manufacturing products, Rep. Ness has great interest in building trust in our relationship with China during this intense itinerary. "China has great potential to receive exports from Minnesota farmers and businesses and we want to make sure the relationships are in place to encourage new markets for Minnesota products." Representative Ness serves on the House Committee on Economic Development and International Trade and represents a district that is rural, but also home to major manufacturing and technological companies. He also serves on Education Policy and Finance Committees. ";•'3 0 • C • TO: Mayor and Council Hutchinson Fire Department 205 Third Avenue SE Hutchinson. NW 55350.2673 320.587- 2506/Fax 320-234 -4469 FROM: Brad Emans, Fire Chief IT11 *1zI III gIW&ONJ LKOIT1 MININ December, 1997 The fire department responded to 37 calls for service in December, 365 calls for the year. 3 - Residential 5 - Commercial /Industrial 6 - Multi- family 1 - School Type Buildings 1 - Vehicle 10 - Carbon Monoxide is 1 - Grass Breakdown of the Rural calls: 2 - Residential 2 - Rescue 2 - Medical 3 - Carbon Monoxide 1 - Haz Mat • Inventory • SCBA Maintenance • Medical - Review new rescue equipment • 1st aid refresher • Year end station clean -up • Yearly planning /bb H TIRFICCUPDATE. LJ Pnmmd .n yd d papa - • Hutchinson Fire Department Regular Meeting Monday December 1, 1997 The meeting opened at 7:55 p.m. The minutes from the previous months meetings were read and approved. Committees Membership - Tom Giaeser announced that the following are put on full -time active status after their one year probation: Paul Phillips, Jim Massmann, Jason Reese, and Al Liepold. Xmas Party - Randy Redman stated that the bus for the December 20"' Christmas party trip to the cities is full. Talk to Randy if you are not going. Radios - Duane Hoeschen handed out frequency tags for the radios. Election - The following election results were: Chief - Brad Emans - MMS for Secretary to Cast a unanimous ballot for Brad Emans for Chief. Motion Passed. Rescue Captain - Jeff Nies, Kent Koelln, Duane Hoeschen, Tim Hulras e Ballot - Jeff Nies, Duane Hoeschen, Kent Koelln 3 j Ballot - Jeff Nles, Duane Hoeschen Jeff Nies was elected. Ladder Captain - Gary Forcer - MMS for Secretary to cast a unanimous ballot for Gary Forcier for Ladder Captain. Motion Passed. City Captain - Jim Popp - MMS for Secretary to cast a unanimous ballot for Jim Popp for City Captain. Motion Passed. Rural Captain - Brian Koelln, Kent Koelln Brian Koelln was elected. Bills General Account Hutch Park & Rec Wearguard Surplus Services TOTAL $200.00 Cash Wise Foods $51.34 $64.44 Rob Carlson $ $17.00 $336.78 Runs 11 -3 CO - Officer Only 11 -20 Lynn Twsp. - Landfill Fire 11 -3 Rescue - V Ave. NW 11 -22 Aooma Twsp. - 10-52 11-4 Smoke - Officer Only 11 -22 Mufti - Family - Clinton House Apts. 11 -5 Fireplace - Officer Only 11 -29 CO - Officer Only 11 -5 Multi - Family - 1025 Texas Ave. 11 -30 CO - Officer Only 11 -7 Mufti - Family - Valley Vista 11 -3 SCBA's 11 -10 Alarm - High School 11 -3 Drill & Meeting 11 -10 CO - Officer Only 11 -10 Drill 11 -12 Aooma Twsp. - RV Fire 11 -17 Drill 11 -13 Alarm - 3M 11 -18 CO - Officer Only 11 -18 Lynn Twsp. - Motor Veh. Rescue 11 -19 Hazmat - Officer Only 11 -19 10-50 Hazmat - Jefferson 15'" Ave. 11 -20 Rescue - HTI MMS to approve the bills and runs as read. Motion Passed New Business Jim Popp talked about the new addition at HTL Fire Dept. connection on SW comer of building Mil be covered up for about one week. Contractors will extend out connection after that. Asst. Chief Dan Steele staled that the Fire Department physicals will be January 12th. Sign -up • sheet in control room. Chief Steve Brad Emans thanked Russ Duenow for getting the Jon boat donated by B&B Sports. Chief Brad Emans stated that there had been talk at the County Chiefs meeting about a county Hazmat team and a county dive team. Brad will keep the department informed. Meeting Adjourned at 8:28 PM. Jim Brodd Secretary L Subject: SAFETY COUNCIL MINUTES Date: Wednesday, December 10, 1997 12:OOPM The Hutchinson Safety Council met on Monday, November 24, 1997 at the Elks Lodge. Members attending were Loretta Pishney, Frank Murphy, Lucille Smith, Leslie Smith, Myron Johnson, June Wick, Casey Stotts, Craig Johnson and Vi Viesselman. President Casey Stotts conducted the business meeting. The Secretary and Treasures reports were read and approved. The Council has $65.13 in checking and $371.27 in savings. There were no committee reports. Old business included a discussion on the possible sources of funds. Myron Johnson reported that he could give no report from the Legion until January or February. Frank Murphy volunteered to speak to Jerry Taws as to possible funds from VFW. Casey requested that all committees who would like to do a project should submit to him an outline for the project and the amount of funding they would need. Dave Mueller and Casey will work on a letter to be sent to other possible sources of funding in the community. The nominating committee will five a report at the next meeting. A discussion was held on members that were absent and possible courses of action to take with people who have shown on interest in the Council for some time. No plan was made for this situation. It was reported that the Fire Department is considering the purchase of a manufactured display booth. It was suggested that perhaps the Council • should contribute to the purchase and have it represent both groups. An estimation of the cost of such a project will be presented at future meeting. The next meeting will be at the Elks Lodge at noon on December 29, 1997. It was suggested that the meeting be largely social and that anyone who had left over Christmas Goodies could bring them to share. 0 0 HUTCHINSON 40 REVENUE: PIONEERLAND LIBRARY SYSTEM REVENUE AND EXPENDITURE REPORT NOVEMBER 30, 1997 M -T -D Y -T -D % OF % OF AMOUNT AMOUNT BUDGET BUDGET YEAR RESERVE 0.00 45,779.37 46,803.00 97.81% 92% CITY OPERATING 0.00 77,341.00 77,341.00 100.00% 92% COUNTY OPERATING 0.00 44,470.00 44,470.D0 100.00% 92% GIFTS 50.00 2,061.56 600.00 343.59% 92% CHARGES, FINES 31.40 727.30 350.00 207.80% 92% EQUIPMENT RENTALS 0.00 22.00 25.00 88.00% 92% BOOK SALES 0.00 2,212.55 1,500.00 147.50% 92% OTHER 0.00 80.00 0.00 0.00% 92% TOTAL REVENUES 81.40 172,613.78 171,089.00 100.89% 92% EXPENDITURES: SALARIES - 7,385.95 - 72,380.75 - 83,000.00 87.21% 92% HEALTH INSURANCE -2.00 - 796.90 - 1,084.00 73.51% 92% HEALTH INSURANCE- DEDUCTIBLE 0.00 - 320.00 - 320.00 100.00% 92% PAYROLL TAXES -696.91 - 7,726.14 - 9,130.00 84.62% 92% BOOKS - 536.66 - 17,842.80 - 29,000.00 61.53% 92% PERIODICALS - 118.82 - 3,027,57 - 5,000.00 60.55% 92% VIDEOS 0.00 - 350.00 - 350.00 100.00% 92% BINDINGS 0.00 -18.62 - 100.00 87.21% 92% POSTAGE & SHIPPING -72.00 - 762.35 - 1,000.00 76.24% 92% NEW EQUIPMENT 0.00 - 2,710.43 - 12,000.00 22.59% 92% MAINTENANCE CONTRACTS 0.00 0.00 - 500.00 0.00% 92% SUPPLIES -74.45 - 1,031.73 - 3,000.00 34.39% 92% PROMOTIONAL & PROGRAMS 0.00 0.00 - 200.00 0.00% 92% INSURANCE 0.00 - 1,134.46 - 1,157.00 98.05% 92% ADS & LEGAL NOTICES -37.50 -37.50 - 100.00 37.50% 92% AUDITING 0.00 -70.97 -64.00 110.89% 92% BOOKKEEPING -30.00 - 330.00 - 360.00 91.67% 92% CONTINUING EDUCATION 0.00 0.00 -36500 0.00% 92% SALES TAX 0.00 - 136.38 - 200.00 68.19% 92% TOTAL EXPENDITURES - 8,95429 - 108,676.60 - 146,930.00 73.96% 92% FUNDS AVAILABLE - 8,872.89 63,937.18 24,159,00 - 264.65% 92% 0 CITY OF HUTCHINSON LIQUOR STORE COMPARISON DECEMBEF 19% DECEMBER CITY OF HUTCHINSON TOTAL 1996 LIQUOR BEER WINE MISC. TOTAL BY WEEK -- - 2 , -' 2,120 1,786 426 158 4,490 3 2,006 1,556 530 150 4,242 4 1,568 2,064 674 344 4,650 BEER 5 2,216 2,571 836 182 5.805 -- - 2,130 6 3,920 4,934 1,247 389 10,490 2 7 4,298 5,414 1,493 457 11,663 3 1,780 2,112 746 264 41,340 9 2,122 1,959 671 192 4,945 215 10 1,664 2,031 661 197 4,554 1,660 11 2,115 2,418 908 158 5,600 5,644 12 3,059 3,138 1,070 214 7,481 13 4,037 5,384 1,512 470 11,383 B 14 4,742 5,809 1,919 532 13,002 9 1,622 1,911 595 148 48,965 16 2,286 2,176 907 299 5,668 209 17 2,890 2,112 1,279 216 6,497 1,333 18 2,360 2,645 1,071 170 6,247 5,953 19 3,438 3,204 1,673 355 8,670 5,185 20 5,663 5,943 3,625 531 15,763 21 7,944 6,973 4.175 547 19,638 49,732 15 2,435 1,936 874 343 62,484 23 7,713 7,458 4,753 595 20,519 348 24 7,661 7,235 5,956 544 21,406 1,054 25 HOLIDAY 7,485 18 0 3,798 26 2,440 3,023 989 189 6,601 6,288 27 3,505 4,489 1,683 317 9,994 20 28 4,129 5,068 1,881 452 11,530 70,049 30 3,482 3,954 2,089 313 9,838 603 31 9,758 12,608 8,002 1,022 31,390 6,440 808 23,266 24 9,737 41,228 TOTAL 97,137 105,933 50,024 8,973 25 262,066 95TOTALS 95,308 107,514 46,135 8,120 257,077 % OF SALE 37 40 19 3 10,790 100 SALES INC OR DEC 3,838 4,989 1,670 2 % CITY OF HUTCHINSON LIQUOR STORE COMPARISON DEC 1997 TOTAL LIQUOR BEER WINE MISC. TOTAL BY WEEK - -- 1 - -- -- - 2,130 3,282 - -- 882 -- - 358 -- 8,852 --- - 2 1,584 1,682 495 194 3,955 3 1,780 2,112 746 264 4,903 4 2,097 2,847 723 215 5, B82 5 4,155 4,846 1,660 642 11,303 6 4,712 5,644 1,489 459 12,304 44,999 B 2,447 2,102 705 238 5,492 9 1,622 1,911 595 148 4,276 10 2,173 2,334 1.047 209 5,763 11 2.268 3,063 1,333 352 7,016 12 4,484 5,953 1,590 466 12.493 13 5,185 6,562 2,271 674 14,692 49,732 15 2,435 1,936 874 343 5,588 16 2,627 2,244 1,137 348 6,356 17 2,572 3,356 1,054 503 7,485 18 3,344 3,798 1,705 579 9,426 19 6,288 6,713 2,895 708 16,604 20 6,470 6,803 3,797 599 17,669 63,128 22 7,010 4,417 3,417 603 15,447 23 7,894 8,126 6,440 808 23,266 24 9,737 9,886 7,377 903 27,903 25 HOLIDAY 0 26 3,847 4,914 1,556 473 10,790 27 3,838 5,156 1,670 512 11,176 BB,582 29 2,736 2,542 1.477 144 6,899 30 2,503 4,416 2,383 459 9,761 31 11,517 12,726 7,975 1,062 33,280 49,940 TOTALS 107,455 119,371 57,293 12,261 296,381 96 TOTALS 97,137 105,933 50,024 8,973 262,067 % OF SALE 36 40 19 4 100 SALES INC OR DEC 34,314 13 %