The URL can be used to link to this page

cp04-28-1998 cAh APRIL SUNDAY MONDAY TUESDAY 1998 -26- -27- -28- Noon — Hutch Safety Council 7:00 a.m. — Leadership Team in HUTCHINSON 3:00 p.m. — Utilities Commission Main Conf. Room CITY 9:00 a.m. - Management Team in CALENDAR 3:30 — 5:30 p.m. — Reception for Main Conf. Room Dick Lennes 4:30 p.m. - Library Board Police Commission WEEK OF 5:30 p.m. - Airport Commission 5:30 p.m. - City Council Meeting April 26 to May 2 in City Council Chambers Closed City Council Meeting following regular meeting WEDNESDAY THURSDAY FRIDAY SATURDAY -29- -30- -1- -2- CONFERENCE /SEMINAR/ 7:00 — 8:30 am. — Special City VACATION Council Workshop in the Main Con£ Room 4/27 — 511 Cal Rice (V) 5:30 p.m. — Tree Board C — Conference M = Meeting S = Seminar T =Training V —Vacation No-r, �yh AGENDA REGULAR AND CLOSED MEETINGS - HUTCHINSON CITY COUNCIL ' TUESDAY, APRIL 28, 1998 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION - Rev. Michael Wuehler, Vineyard United Methodist Church 3. TUINUTES MINUTES OF BID OPENING OF APRIL 13, 1998 Motion to approve as presented (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • (b) (c) (d) (e) (f) (S) (h) (i) • G) 1. FINANCIAL/INVESTMENT REPORT - MARCH 1998 2. PLANNING COMMISSION MINUTES OF MARCH 17, 1998 3. POLICE CIVIL SERVICE COMMISSION MINUTES OF APRIL 14, 1998 4. HUTCHINSON AIRPORT COMMISSION MINUTES OF MARCH 23, 1998 5. LIGHT TRAFFIC ADVISORY BOARD MINUTES OF APRIL 13, 1998 RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11006 TO SELL AT AUCTION UNCLAIMED PROPERTY REQUESTED BY POLICE DEPARTMENT OUT -OF -STATE TRAVEL FOR BUILDING/PLANNING /ZONING DIRECTOR TO ATTEND CONFERENCE IN SAN DIEGO, CALIFORNIA OUT -0F -STATE TRAVEL REQUESTED BY RANDY DEVRIES FOR DOUG JOHNSON TO ATTEND MIDWEST COMPOSTING SCHOOL IN RIVER FALLS, WISCONSIN OUT -OF -STATE TRAVEL FOR RANDY DEVRIES AND GARY PLOTZ TO ATTEND THE WASTE EXPO '98 IN CHICAGO, ILLINOIS CONSIDERATION OF CHANGE ORDER FOR COMPLETION OF HUNTER'S RIDGE SIDEWALK/TRAIL DELINQUENT WATER AND SEWER ACCOUNTS TRANSIENT MERCHANT PERMIT FOR RICHARD SEIPAL, D.B.A. THE COUNTRY STOP RENEWAL OF "ON SALE" AND "OFF SALE" NON - INTOXICATING MALT LIQUOR LICENSES CONDITIONAL USE PERMIT FOR RICK MEYER TO MOVE 14'X 18' GARAGE ONTO LOT CITY COUNCIL AGENDA – APRIL 28, 1998 IN COUNTRY CLUB TERRACE WITH FAVORABLE RECOMMENDATION OF PLANNINP COMMISSION WITH STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11003) (k) VACATION OF UTILITY AND DRAINAGE EASEMENTS IN PADEN'S ADDITION REQUESTED BY BERNIE MCRAITH WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (WAIVE FIRST READING OF ORDINANCE AND SET SECOND READING FOR MAY 12, 1998) (1) AMENDMENT TO ZONING ORDINANCE NO. 464, SECTION 8.18, ENTITLED FLOOD PLAIN WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (WAIVE FIRST READING OF ORDINANCE AND SET SECOND READING FOR MAY 12, 1998) (m) AMENDMENT TO ZONING ORDINANCE NO. 464, SECTION 3, ENTITLED DEFINITION OF GARAGE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (WAIVE FIRST READING OF ORDINANCE AND SET SECOND READING FOR MAY 12, 1998) (n) VARIANCE TO CONSTRUCT LOADING BERTH AT CROW RIVER PRESS LOCATED AT 170 SHADY RIDGE ROAD NW WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11004) (o) CONDITIONAL USE PERMIT FOR BREMIX CONCRETE TO REPLACE EXISTING KILN AND ADD 16'X 50' KILN IN I -1 DISTRICT LOCATED AT HWY. 7 E. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11005) • (p) REQUEST BY AUGUSTA HOUSING FOR SIX MONTH EXTENSION OF CONDITIONAL USE PERMIT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION WITH STAFF RECOMMENDATIONS Action - Motion to approve consent agenda jul macemimlo • • (a) PRESENTATION BY DICK LENNES REGARDING 1997 ACCOMPLISHMENTS BY HUTCHINSON COMMUNITY DEVELOPMENT COMMISSION —AN EDA (DEFERRED MARCH 24, 1998) Action - AI w I►1 :1 DI 1j: ►I .. • ►I Xw qTff I► (a) CONSIDERATION OF RESOLUTION TO TRANSFER ADMINISTRATIVE AUTHORITY OF THE DOWNTOWN COMMERCIAL LOAN PROGRAM TO THE EDA (b) DISCUSSION OF PROPOSED CHANGE ORDER FOR OTTER STREET (Letting No. 3 1Project No. 97 -30) CITY COUNCIL AGENDA — APRIL 28, 1998 i 0 10. (c) CONSIDERATION OF SETTING SPECIAL COUNCIL MEETING IN CONJUNCTION WITH TRANSPORTATION PLAN OPEN HOUSE PRESENTATION FOR MAY 7"` AT 6:30 P.M. (d) DISCUSSION OF 5 AVENUE S.E. AGREEMENT WITH DAKOTA RAIL (RAIL AMERICA) (e) CONSIDERATION OF REQUEST BY CONTRACTOR LOUIE DAMANN FOR AUTHORIZATION TO USE TWO TO THREE MUNICIPAL PARKING SPACES FOR THREE MONTHS (f) CONSIDERATION OF APPOINTMENT OF NORMAN HOEFER AS EX- OFFICIO MEMBER TO THE SENIOR ADVISORY BOARD UNTIL SEPTEMBER 1, 1998, OR UNTIL A POSITION IS VACATED AT WHICH TIME HE WOULD BECOME A VOTING MEMBER (g) CONSIDERATION OF GRANTING CONSULTING CONTRACT REGARDING JOINT POLICE DISPATCH SERVICES TO THOM -TECH FOR ONE -HALF COST (CTTY /COUNTY) $8,350.00 (TOTAL COST: $16,700.00) (a) COMMUNICATIONS (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds 11 CLOSED MEETIN (Immediately following the regular meeting) 1. CALL TO ORDER 2. DISCUSSION OF LITIGATION MATTER (Wetheratl) 3. ADJOURNMENT 0 • ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNERSHIP ATTORNEYS AT LAW DAVID B. ARNOLD' STEVEN A. ANDERSON G. BARRY ANDERSON' LAURA K. FRETLAND PAUL D. DOVE" JANE VAN VALKENBURG RICHARD G. McGEE CATHRYN D. REHER WALTER P. MICHELS, III JAMES UTLEY 101 PARK PLACE HUTCHINSON, MINNESOTA 55350 -2563 (3 20) 587 -7575 FAX (320) 587 -4096 OF COUNSEL ARTHUR L. DOTEN 'ALSO ADMITTED IN rcAAS AN. .".0111( 6661 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55416 1612) 545 -9000 FAX 16121 545-1793 Sol SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371 (612) 369-2214 FAX (61 2) 3895506 RESIDENT ATTORNEY G. BARRY ANDERSON To: KDUZ /KKJR, &ARP, HCVN and Hutchinson Leader From: G. Barry Anderson, City Attorney Date: April 23, 1998 • YOU AND EACH OF YOU PLEASE TAKE NOTICE, that the Hutchinson City Council will hold a closed city council meeting following the regularly scheduled city council meeting this coming Tuesday evening, April 28, 1998 in the City Council Chambers, Hutchinson City Center, 111 Hassan Street Southeast, Hutchinson Minnesota. The regularly scheduled meeting will begin at approximately 5:30 PM. The meeting will be closed on the basis of attorney — client privilege and will be held fir the purpose of considering settlement proposals and counter proposals concerning the pending 5Th Avenue condemnation project. Those interested in further information can contact the City Attorney at the above address and phone number. Thank you. cc: Gary D. Plotz, Hutchinson City Administrator • 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION APR -28 -98 13:43 FPOM:RFHa-D ANDERSON DOVE 320 -587 -40% TO:320 234 4240 PRGE:01 • C O N F I D E N T I A L 0 To: MARILYN J SWANSON Subject: Wetherell Attached is a copy of the settlement proposal from attorney Larry 0. Martin which is self explanatory. As you can see, he adopted most of my suggestions with some minor modifications. Please distribute a copy of this letter with a copy of this memo to the Council members on a confidential basis in connection with the dosed meeting which follows the open meeting. Thanks. • Page 1 APR -28 -98 13:44 0 April 27, 1998 IM MOWMET FlW1MO CMMM 7M071NP AVBWJBI L11M I SLOOMetOM. MMM CTA MNId104 TELIPHOMe air) 8844M .A1cawMraM PAGE: 02 i • I LARKIN, FiOFFMAN, DALY & LINDORr{N, LTD. 1111 ATTeaMAYA AT LAW Q. Berry Anderson Amold, Anderson & Dove Attorneys at Law 101 Park Place Hutchinson, MN 55350.2563 Re: City of Hatchinson(Wethetell the City of Hutchinson - Yotk M F"bxik and U. & MaN arty Acquisition - Reply to April 20, 1998 Counter - other ltom No. 3244 - 97113; Our File No. 23,3434 I spoke with my clients this momlrrg riggarding the City's counter -offer to settle. My Clients indicated that AM would be willing to eater Into a6 dement to transfer the property to the City of Hutcblrtaon under the following term: 1. The Wetherells will be allowedl10 occupy $9 property with different vacancy dates. The Wetherells will be required to locate the property to the north of the new roadway on April 1, 2000. The wetherella will bq r to vacate the property south of the new roadway on April 1, 2001. II 2. The agreement will be eonting upon the City's Completion of ■ phase A level eaviromemtal study. The City Will have 30 da Y3 to eomplsa Its analysis. At the end of 30 days, dw Contingency will automedcally be removed. 3. The waherells will not Inctem I any environmeoul risk during the 000upanoy tntbaqueat to the transfer. 4. The Wetherells will not be requ}ted to pay neat dWiag thou MCUPMcy. The Wetberelb will ptyy all expetwa associated with l occuparney of thdr property with a cap on taxes at the 1998 level. I I 'd OS19% 0661'!L'90 MUWJAOH MIAVUI W07Jd FPOM:ARNOLD ANDERSON DOVE 320 -587 -40% TO:320 234 4240 APB -28 -98 13:44 FP.OM:ARNOLD ANDERSON DOVE 320- 587 - 40% TO:320 234 4240 • +w +OH3•s• rtOFPMAN, DALY & LMDGp W, LID, 0. Barry And I I April P e a , 1998 S ' 7 "ne W6theMis will be able t m ust make the pooperty aaou rauOVed. the window open* 6 . The Wetherega will remove a 7. TU Wedserell will agree to s reloosdon ogmus e. 8 • The Wetherells will agw 1, a will !O seven (7%) Mesa t 1. 9. wwhich $345.000wil�be due I uttdastand that you have a cloned o b discuss this Hotta. Please call if thl PAGE: 03 mal at the and k $ °r° tha ➢mpeny. However, the weWmIls must be boarded . A. an oxsmpja uwa in MDa PQPW A= the property at the and of Mk occupa,#Cy allot " Of m y 3100,000 of the acgtdaJtion costa to �� t hokP* k la tW u totaAy vaeagd, The City P" to the W61 MV11s, unda the 48reeraent, Is $355.000 of ncloging 08 schodulcd with the City Couaoll TmdA ere aqy queeaa n dc paling the Welhanlla �� C I MIK for � HOFFMAN, DALY A cc: (hry and Mary Ann Wetherell Q M6t.01 Ltd 0 L 'd 11ft91 6661'1z'►0 MUWAJOH HINNUI NOk/ 0 MINUTES BID OPENING MONDAY, APRIL 13, 1998 Finance Director Kenneth B. Merrill called the bid opening to order at 2:00 p.m. Also present were Director Randy DeVries, Engineering Project Inspector Quentin Larson and Administrative Secretary Marilyn J. Swanson. The reading of Publication No. 5149, Advertisement for Bids, Letting No. 6, Project No. 98 -16, was dispensed with. The Addendums No. 1 and No. 2 were acknowledged, and the following bids were opened and read: Landwehr Construction Inc. St. Cloud, MN $98,500.00 Structural Specialties Inc. Hutchinson, MN 49,488.00 Diamond Five Construction Hutchinson, MN 54,000.00 0 Veit & Co., Inc. Rogers, MN 83,619.00 Max Steininger Inc. Eagan, MN 59,900.00 The bids were referred to staff for review and a recommendation. The bid opening closed at 2:10 p.m. Firstate 411239086 5.70% 041798 4 15 99 5D0,000.00 $8,600,927.07 -l' I `I CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT 24- Apr -98 APRIL 1998 Date Date Interest Of Of Institution Description Rate Purchase Maturity Amount TREAS BONDS 644136 7.18% 12/12/91 2/152001 367,500.00 TREAS BONDS 644137 7.13% 12112191 10/15/98 302,437.50 Smith Barney GNMA 865M7 6.70% 9/04197 9/04/2002 200,000.00 Smith Barney 313400 S H 7 5.00% 12130!93 03/10/00 300,000.00 Prudential pool 336914 7.226% 12 31 96 0201 2026 145,046.57 Expected life 6.2 years Smith Barney FNMA 6.100% 012098 01 2005 300,000.00 Prudentail pool 336399 7.270% 12 31 96 0201 2026 148,533.11 Expected life 4.1 years Citizens, Marquette 4.00% 0425/96 06/012001 100,000.00 Firstate, First Minnesota Prudential Fed Home Leon 7.50% 0128198 0728/03 200,000.00 Smith Barney FNMA 6.09% 12/19/95 12/19/00 500,000.00 Smith Barney FNMA pass thru 7.50% 1220/95 06/01/02 137,409.89 REPAYMENT Smiht Barney FNMA 6.10% 0120/98 0120/05 300,000.00 Marquette 1,635.00 5.900% 11 2697 11 25 98 200,01)0.00 Marquette 1847'1692 5.75% 03/12/96 03/11/99 500,000.00 Firstate 411,235,266.00 6.30% 05/15/97 05/14/98 600,000.00 First American B 85,577.00 6.00% 05/30/97 03/26198 400,000.00 Firstate 411,248,327.00 5.60% 03/06/98 06/11/98 400,000.00 Marquette 184T1722 5.75% 03 12 98 03 25 99 400,000.00 First Federal 9,052.00 6.250% 053097 05 28 98 400,000.00 First Federal 411,248,152.00 5.75% 10/17197 0625/98 200,000.00 Marquette 184T1721 5.750% 03 12 98 04 15 99 400,000.00 Citizens Bank 29,838.00 5.800% 11 13 97 051498 400,000.00 Citizens Bank 29,838.00 5.900% 11 1397 11 1298 400,000.00 Citizens Bank 29,838.00 5.750% 11 13 97 07 29 98 200,000.00 Citizens Bank 29,841.00 5.600% 11 2097 07 29 98 6DO,000.00 Firstate 411239086 5.70% 041798 4 15 99 5D0,000.00 $8,600,927.07 -l' I `I 1998 MARCH REVENUE REPORT - GENERAL TAXES LICENSES PERMITS AND FEES INTERGOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS INTEREST SURCHARGES - BLDG PERMITS CONTRIBUTIONS FROM OTHER FUND REIMBURSEMENTS SALES TOTAL EXPENSE REPORT GENERAL FUND MAYOR & COUNCIL CITY ADMINISTRATOR ELECTIONS FINANCE MOTOR VEHICE ASSESSING LEGAL PLANNING POLICE DEPARTMENT SCHOOL LIAISON OFFICER EMERGENCY MANAGEMENT SAFETY COUNCIL FIRE DEPARTMENT FIRE MARSHAL PROTECTIVE INSPECTIONS ENGINEERING STREETS & ALLEYS STREET MAINTENANCE A/C CITY HALL PARK/REC ADMIN. RECREATION SENIOR CITIZENS CENTER CIVIC ARENA PARK DEPARTMENT RECREATION BUILDING & POOL LIBRARY CEMETERY DEBT SERVICE AIRPORT TRANSIT COMMUNITY DEVELOPMENT UNALLOCATED TOTAL CITY OF HUTCHINSON FINANCIAL REPORT 14,379.84 1998 46,909.16 14,441.70 49,545.45 193,678.00 MARCH CURRENT YEAR TO ADOPTED BALANCE ERCENTAGE MARCH DATE ACTUAL BUDGET REMAINING USED 0.00 0.00 1,538,854.00 1,538,854.00 0.00% 215.00 13,955.50 25,250.00 11,294.50 55.27% 11,600.21 32,674.97 170,050.00 137,375.03 19.21% (147.45) 42,363.70 2,536,051.00 2,493,687.30 1.67% 64,703.15 173,800.75 1,143,074.00 969,273.25 15.20% 4,084.41 8,884.35 66,000.00 57,115.65 13.46% 35,524.78 72,204.38 100,000.00 27,795.62 72.20% (909.29) 59.93 1,000.00 940.07 5.99% 174,003.00 177,063.00 1,181,500.00 1,004,437.00 14.99% 9,031.48 16,199.62 37,500.00 21,300.38 43.20% 16,895.80 0.00 8,300.00 8,300.00 0.00% 298,105.29 537,206.20 6,807,579.00 6,270,372.80 7.9% 2,497.30 14,379.84 61,289.00 46,909.16 14,441.70 49,545.45 193,678.00 144,132.55 3.70 1,369.02 6,800.00 5,430.98 30,362.50 85,989.34 324,562.00 238,572.66 9,123.50 32,069.95 138,414.00 106,344.05 0.00 0.00 29,869.00 29,869.00 7,680.60 22,431.07 87,900.00 65,468.93 3,574.70 13,248.32 47,909.00 34,660.68 142,446.80 426,288.32 1,693,236.00 1,266,947.68 6,549.40 24,493.67 111,646.00 87,152.33 12,139.50 12,160.85 2,500.00 (9,660.85) 0.00 0.00 250.00 250.00 17,909.60 34,559.38 236,980.00 202,420.62 1,654.40 5,777.81 0.00 (5,777.81) 12,157.90 41,301.38 154,468.00 113,166.62 28,228.80 93,043.27 407,983.00 314,939.73 32,820.90 146,736.36 620,902.00 474,165.64 16,895.80 33,883.11 89,400.00 55,516.89 7,394.80 27,762.93 91,721.00 63,958.07 10,874.80 36,073.34 149,569.00 113,495.66 10,618.50 32,858.66 211,381.00 178,522.34 4,330.30 20,681.37 102,346.00 81,664.63 20,370.70 61,669.53 190,291.00 128,621.47 37,989.80 131,756.56 643,795.00 512,038.44 7,658.80 25,348.60 92,090.00 66,741.40 1,688.40 25,863.35 108,077.00 82,213.65 967.80 4,679.56 100,667.00 95,987.44 3,384.50 4,784.50 87,134.00 82,349.50 1,414.60 6,494.57 43,160.00 36,665.43 10,316.70 35,013.08 113,201.00 78,187.92 (11,835.60) 2,235.71 88,376.00 86,140.29 104,698.00 185,967.66 577,985.00 392,017.34 548,359.20 1,638,466.56 6,807,579.00 5,169,112.44 MARCH 1998 CITY OF HUTCHINSON FINANCIAL REPORT - 1998 ENTERPRISE FUNDS MARCH REVENUE REPORT - LIQUOR FUND CURRENT YEAR TO ADOPTED BALANCE CENTAGE MARCH DATE ACTUAL BUDGET REMAINING USED LIQUOR SALES 58,690.15 173,748.38 829,000.00 655,251.62 21.0% VINE SALES 19,932.03 61,314.85 314,000.00 252,685.15 19.5% BEER SALES 89,699.19 259,567.21 1,358,000.00 1,098,432.79 19.1% BEER DEPOSIT (105.52) (423.32) 0.00 423.32 0.0% MISC. SALES 7,184.92 21,395.48 140,000.00 118,604.52 15.3% LOTTERY SALES (385.00) 681.00 2,900.00 2,219.00 23.5% REFUNDS & REIMBURSEMENTS 0.00 0.00 0.00 0.00 0.0% CASH DISCOUNTS (1,153.95) (4,483.42) (21,700.00) (17,216.58) 20.7% INTEREST 681.22 2,896.17 6,000.00 3,103.83 48.3% TOTAL 174,543.04 514,696.35 2,628,200.00 2,113,503.65 19.6% EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 16,675.44 57,681.34 231,412.00 173,730.66 24.9% REPAIR & MAINTENANCE 903.40 3,145.21 13,350.00 10,204.79 23.6% CONSULTING 0.00 11,795.00 0.00 (11,795.00) #DIV/01 OTHER SERVICE & CHARGES 2,507.22 5,344.84 66,800.00 61,455.16 8.0% DEPRECIATION 0.00 0.00 26,000.00 26,000.00 0.0% DEBT SERVICE 0.00 0.00 35,730.00 35,730.00 0.0% TRANSFERS 0.00 0.00 245,000.00 245,000.00 0.0% COST OF SALES 164,755.30 519,425.88 2,011,290.00 1,491,864.12 25.8% MISCELLANEOUS 143.44 410.94 8,100.00 7,689.06 5.1% CAPITAL OUTLAY 0.00 3,000.00 3,000.00 0.0% TOTAL 184,984.80 597,803.21 2,640,682.00 2,042,878.79 22.6% I O I REVENUE REPORT -WATER SEWER/FUND SCORE 32,960.00 32,960.00 131,000.00 98,040.00 25.2% LICENSES 0.00 GRANT 0.00 50,000.00 50,000.00 0.0% WATER SALES 69,534.75 259,606.16 720,000.00 460,393.84 36.1% WATER TREATMENT SURCHARGE (3,496.95) 7,537.41 0.00 WATER METER 402.00 1,532.00 14,000.00 12,468.00 10.9% REFUSE SERVICES 43,168.52 169,667.89 484,000.00 314,332.11 35.1% REFUSE SURCHARGE 4,239.06 17,588.87 55,000.00 37,411.13 RECYCLE BAGS 2.50 (21.55) 0.00 21.55 0.0% REFUSE STICKER SALES 113.00 281.45 0.00 (281.45) 0.0% REFUSE RECYCLING (4,665.00) (18,624.52) (10,000.00) 8,624.52 0.0% COMPOST CREDIT (707.17) (2,984.78) (60,000.00) (57,015.22) 0.0% COMPOST & RECYCLE SALES 33.00 (72.83) 10,000.00 10,072.83 0.0% SEWER SERVICES 140,499.63 557,644.43 1,900,000.00 1,342,355.57 29.3% PENALTY CHARGES 1,226.58 4,772.47 18,000.00 13,227.53 26.5% INTEREST EARNED 15,125.92 32,068.82 240,000.00 207,931.18 13.4% LOAN REPAYMENT 411.76 1,235.28 38,630.00 37,394.72 REFUNDS & REIMBURSEMENTS 1,160.95 1,176.13 3,000.00 1,823.87 39.2% OTHER 3.00 103.00 6,000.00 5,897.00 1.7% CONNECTION CHARGES 0.00 0.00 TOTAL 300,011.55 1,064,470.23 3,599,630.00 2,542,697.18 29.6% EXPENSE REPORT - WATER SEWERIFUND REFUSE WATER 37,148.83 54,197.83 115,730.44 161,007.62 684,479.00 1,273,982.00 568,748.56 1,112,974.38 16.9% 12.6% WASTEWATER 121,835.73 271,875.58 2,625,214.00 2,353,338.42 10.4% TOTAL 213,182.39 548,613.64 4,583,675.00 4,035,061.36 12.0% ff MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, March 17, 1998 0 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present: Bill Arndt, Dave Westlund, Jim Haugen, Joe Drahos, and Chairman Wood. Absent Jeff Jones and Jeff Haag. Also present: Jim Marka, Director of Building, Planning and Zoning; Bonnie Baumetz, Planning and Zoning; and Barry Anderson, City Attorney. 2. CONSIDERATION OF MINUTES OF REGULAR MEETING DATED FEBRUARY 17. 1998 Mr. Arndt made a motion to approve the minutes of the meeting dated February 17, 1998, seconded by Mr. Westund the motion carved unanimously. 3. PUBLIC HEARINGS ,•-1I 4. NEW BUSINESS a) Discussion of request by Richard Meyer to move 14'x 18' garage unto Lot 206 in Country Club Terrace with cement slab to be poured next year. Mr. Marka explained Mr. Richard Meyer would like to move a 14 x 18' accessory structure into Country Club Terrace. The structure is too large to meet the requirements in the zoning ordinance for a storage shed. Mr. Meyer would need to apply for a variance. If the structure • is considered to be a garage, It has a garage door on it he would apply for a conditional use permit Mr. Meyer has asked permission to postpone the construction of the required slab for one year. Mr. Marka said the zoning ordinance presently does not state the minimum size of a garage. The ordinance needs to be revised to state a minimum size of 12 x 20'. Mr. Marka said Mr. Meyer would have to apply for a conditional use permit and a moving permit. Chairman Wood asked staff to work on definition of a garage. b) REQUEST BY MAILBOXES, ETC. TO CONSIDER AN EXTENSION OF A VARIANCE FOR SIX MONTHS. Ms. Baumetz explained Mailboxes, Etc. plans to start construction in the spring 1998. Mr. Marka recommended we approve the extension. Mr. Westlund made a motion to approve the request for an extension. Seconded by Mr. Haugen the motion carried unanimously. 5. OLD BUSINESS a) REVIEW OF SECTION 8.19, 9 and 10 OF THE ZONING ORDINANCE John Webster, Hutchinson Utilities natural gas superintendent, explained the pipeline setback, Section 819.9. Mr. Marka presented the review of Section 819.10. - 7q 4 (-Z) 6. COMMUNICATION FROM STAFF Ms. Baumetz read the zoning ordinance pertaining to banners. Ms. Baumetz has called a meeting of the downtown sign review committee to review the interpretation of the banner restriction. The orderly annexation of the 441 acres in Lynn Township will be complete in April. ADJOURNMENT There being no further business the meeting adjourned at 6:40 p.m. L , • • HUTCHINSON POLICE COMMISSION MINUTES The Hutchinson Police Commission held a meeting on April 14, 1998, at the Hutchinson Police Department. Present at the meeting were John Decker, Cheryl Dooley, Chief Steve Madson and Lt. John Gregor. The meeting was called to order. Lt. Gregor explained to the commission that he re -wrote the rules and regulations as Tim Pawlenty had suggested. He then reviewed them with Chief Madson and finally had a meeting with Barry Anderson. He stated that previously the rules and regulations had both the entry level and promotions together — they now are broken out. Changes were basically made to the first ten sections. Gregor stated that the commissioners should take the re -write and review them. Cheryl Dooley stated they should plan to meet at the end of the week or next week to keep the process moving. A meeting was set two weeks from today, April 28"', to finalize the re -write of the rules. John Decker stated that since his term is done as of May 1" he questioned if he should be involved in the meeting. Cheryl Dooley stated that she felt it was important that he be here for his input John Gregor requested the Commission's permission for authority to advertise for part-time and full -time patrol. He stated that Mike IGrchoff would be done the 31' of July with his last day of work being 2V of May. The list for full time has been exhausted and he would not suggest going down any further. A motion was made by Cheryl Dooley, seconded by John Decker, to go ahead and advertise for both full -time and part-time patrol officers. Motion carried. Gregor then requested that the process for the part-time include an oral interview, physical, and psychological. He would like to just advertise locally for the part-time position. The police department would sponsor the individual for the part-time test. Gregor stated that the police department has tried to offer part-time positions with the full - time testing process but it does not work. He stated that the department has had good success with college students as part-time who can work weekends and breaks. The department is authorized 6 part time licenses - we currently have two. A motion was made by Cheryl Dooley, seconded by John Decker, to advertise for the part-time position locally and to base the hiring on an oral interview along with the physical and psychological. Motion carried. The organizational meeting to elect a new chair and a secretary was postponed until the meeting on the 28`". With there being no further business to discuss, a motion was made by Cheryl Dooley, seconded by John Decker, to adjourn. Motion carried. Time of adjournment was 7:55 a.m. # -A,(3) HUTCHINSON AIRPORT COMMISSION March 23, 1998 5:30 p.m. Airport Lobby Meeting called to order at 5:30 p.m. by Chairman Jim Faber. Members Present: Joe Dooley, Robert Hantge, and Dennis Kahl Members Absent: Al Koenig Others present: Bernie Knutson, HCDC; Tom Parker, FBO; Tim Eakins, Skydive Hutchinson City Staff: John Olson (page 1 of 2) A motion was made by Robert Hantge and seconded by Joe Dooley approving the minutes of the February 23, 1998 meeting. Unanimous approval. Chairman Faber was presented with a map outlining the property held by the Airport in fee and easement. The Airport Commission was made aware that Mn/DOT had remitted Airport Construction Phase I money to the City of Hutchinson. The amount remitted was over $300,000, which closes out the Phase I project. The Commission received notification of an increase in hangar rental rates. The City Council will pass the increased rates along with other City policies at their March 24, 1998 meeting. Tim Eakins, Skydive Hutchinson, requested to be placed on the hangar waiting list. Members of the Airport Commission referred Mr. Eakins to City Center, where the waiting list is maintained. Eakins was told that there is a deposit required for the waiting list. Olson reported that there would be a DTN weather information station installed in the airport terminal building. The weather system provides pilots with a continuously updated weather radar picture, along with other forecast information. Olson will have a shelf installed in the terminal building for the system. The system should be installed by June 1998. Bernie Knutson reported that Dave Skaar had returned and that he would be contacting Mr. Skaar to determine where the request for a Remote Communications Outlet (R.C.O.) is at this time. 0 Airport Commission March 23, 1998 Page 2 Tim Eakins, Skydive Hutchinson, reported a potential need for JetA fuel in the upcoming summer season. Larger aircraft transporting skydivers would need the fuel. Several options regarding storing and dispensing the fuel were discussed. Tom Parker, FBO, expressed some interest in coordinating the addition of JetA fuel, should the need arise. Whatever method of storage and dispensing of JetA fuel must be insured, legal, and safe. One obstacle to JetA fuel is that typically fuel companies do not transport less than 3,500 gallons at any one time, which is more than what would be needed for these aircraft. Bernie Knutson reported to the Commission that over 150 people had attended the Civil Air Patrol exercises in Hutchinson. Knutson reported that the event was a success. He also reported that portable facilities were used to eliminate the stress on the airport's septic system. The Airport Commission was appreciative of this and would suggest using portable facilities for large gatherings in the future. A motion was made by Robert Hantge and seconded by Joe Dooley to adjourn. Unanimous approval. Next Meeting: Monday April 27, 1998 at 5:30 p.m. Location: Airport Lobby I* Report Submitted by John Olson THE HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD MINUTES Monday, April 13,1998 5:30 p.m. i Members Present: Archie Woodworth, Dave Conrad, Rick Larson, Tim Grages, Leslie Smith, Lucille Smith and Ed Doring Staff Present: Dolf Moon, John Rodeberg, Brenda Ewing, Dave Mueller and Bonnie Baumetz Guest: Lawrence Winter I. BHCE & BLADE BONANZA UPDATE Dave Mueller commented on the need for volunteers on May 2n He stated a letter will be sent to solicit volunteers and announce a planning and organizational meeting to be held April 27". Volunteers will receive shirts for the event. Six or seven bicycles have been donated for the drawing and Bell helmets will be purchased from Coast to Coast. An additional 5150.00 has been donated by the Safety Council for the event. II. HUTCHINSON MALL COMMUNITY SERVICES DAY UPDATE Archie Woodworth, chairman of the event, reported there were favorable comments by visitors to the booth however, there was not a large attendance at the Mall that day which was the day before Easter. Archie suggested participation in the Spring event occasionally, possibly every other year. 0 III. TRANSIT REPORT Brenda Ewing commented on the McLeod County Task Force on Transit meetings. She stated the group has been discussing the prospect of county-wide and possibly regional public transit. Brenda explained the membership of the task force and their focus on funding, administration and a 5 year plan to determine operational and capita costs & fleet management. She stated Hutchinson is not interested in serving as administrator of the program. The next task force meeting is scheduled for April 23` 4A( -j IV. PRESENTATION BY LAWRENCE WINTER REGARDING THE TARTAN PARK TRAIL EXTENSION 0 Lawrence Winter commented on the process of application for the Outdoor Recreation Grant. He explained the location of the Tartan Park Trail Extension and the possible vacation of some streets in the area. Lawrence also commented on the application for another grant for parking (approximately 30 spaces) and restroom facilities (possibly heated) near Super America. V. OTHER ITEMS a) REVIEW OF DRAFT ORDINANCE REGARDING SIDEWALKS — May Agenda Item b) LETTER TO THE SAFETY COUNCIL TO PROMOTE CROSSWALK SAFETY AWARENESS ON MAIN STREET — May Agenda Item c) CORRESPONDENCE ON THE LUCE LINE TRAIL Dolf Moon commented on correspondence from Laurie Young regarding the revised proposal of future development and management of the Luce Line Trail. He stated the main items for Hutchinson would be 42 — Construct bridges over TH7 and CSAH 22 in Hutchinson and 97 — Asphalt for short segments near communities, to accommodate local needs. VI. NEXT MEETING The next meeting will be held on Monday, May 11, 1998, at 5:30 p.m. in the Main Conference Room at the City Center. Agenda items will include: Update on the Bike and Blade Bona Transit Report, Review Draft Ordinance regarding sidewalks and Review letter to Safety Council to promote crosswalk safety awareness. VII. ADJOURNMENT — The meeting adjourned at 6:30 p.m. cc: Dolf Moon Dave Mueller John Rodeberg Brenda Ewing • Light Traffic Advisory Board April 13, 1998 Transit Update The McLeod County Task Force on Transit has been meeting regularly since the fall of 1997. To date, the group has been discussing the prospect of county-wide and possibly regional public transit. The membership of the task force is made up of representatives from the following organizations: McLeod County Board of Commissioners McLeod Social Services Glencoe Area Health Care City of Hutchinson St. Mary's Apartments of Winsted Mid - Minnesota Regional Development Commission Minnesota Department of Transportation (MnDOT) It has been the consensus of the group to continue the discussion regarding the feasibility for county-wide transit as MnDOT has indicated that there is funding available for such a project. The next phase of the discussion will focus on det erminin g who the administrator for the system will be, and then to look out over the next 5 years to attempt to determine the operational and capital costs & fleet management for the system. Only after this has been completed, can decisions be made by the various organizations regarding their participation. The City of Hutchinson has preliminarily indicated that it does not desire to serve as the admunstrator for the program. Regardless of the outcome of these discussions, the City of Hutchinson will not realize any decrease in the level of transit service that is currently in place. On the contrary, regardless of what transpires, Tom Gottfried, program manager from MnDOT has indicated that this system will experience a program redesign to increase efficiency and ridership. The next meeting of the task force is scheduled for April 23, 1998. After that meeting, an update will be forwarded to the Advisory Board. 1] Ift Minnesota Department of Natural Resources • 51111 Lala\cue Road Si, Paul, %lfnnc.oul 55155 -4U_ March 16. 1998 Dear People Interested in the Luce Line State Trail: I'm writing to inform you of the revised proposals for future development and management of the Luce Line State Trail based on the public review of the Draft Master Plan. Thanks to all who attended the public meetings or sent in comments. In spite of differing views on the future of the trail, it was clear that the trail is very important to its current users and that it plays a very important role in people's recreation. The trail surface was the most controversial issue. Perspectives on this issue were polarized. There were strong proponents for an asphalt trail and strong proponents for a limestone trail. A compromise was difficult to find. Decision criteria used to finalize the recommendations included: - Safety of trail users is the primary concern - Existing uses should continue to be accommodated - Unique opportunities should be preserved - Additional trail uses should be added where it doesn't displace other users • - Concerns with the existing limestone surface should be addressed to improve user satisfaction - Statewide significance of the trail needs to be considered One major outcome of the public review was that the amount of trail proposed for development with an asphalt surface was decreased. The original long term proposal contained in the Draft Master Plan recommended asphalt between CSAH 127 and Cosmos for a total of 47 miles. The revised recommendations decreased the amount of mileage recommended to approximately 16 miles, 14 located between Cedar Mills and Silver Lake and 2 miles located near Watertown. Another major outcome of the review was to improve and intensify management of the existing limestone surface in order to address the concerns of trail users. The following recommendations will be included in the plan as phase 1 development. Assessment of the success of these recommendations will be used to make any future changes. Recommendations for Phase I Development 1. Acquire and develop the trail corridor through Winsted to close the severance. There is a 1.5 mile severance in the trail. Providing a continuous trail is a very important priority. 2. Construct bridges over TH 7 and CSAH 22 in Hutchinson. Given the traffic on these roads and the design of the intersections, and the use of the trail, grade separation will maximize safety for trail users. D \R lnlurrnmiud.hl ' -- '9h -h157. I- SIHI- 7hh -wAN1 • M (,j2 - '_9(, - 5 484. 1- m)- h5 - > 9 ' 9 \n I'.4u.. IIlry.mumq hinpin,•r A PI 11u..I.m Mn.. I'd I'dprr C nuinin�.i `A hu \�luc. ❑n.r.n. �+ \J.n... i,.l lir. Pna C.v,wnwr N�.ic 0 On Test two alternative limestone surfaces on two sections of the trail. e segment would test a cellulose resin binder added to the limestone, the other would be developed with surfacing aggregate, which is considered accessible for wheelchairs, compacts better and is more resistant to rutting and getting soft. There is potential that these two surfaces could address some of the concerns expressed about limestone during the planning process. 4. Rehabilitate the existing limestone surface from Plymouth to Winsted. If the results of the experimental limestone surfaces are positive, they could be used on additional segments between Plymouth and Winsted (except for 2 r/: miles from Watertown to Oak Lake which is recommended for an asphalt surface.) The existing limestone surface is approximately 20 years old. Increasing the depth of surface material and widening the surface would improve the surface quality. 5. Intensify maintenance of the limestone surface if funding for maintenance is secured. Reshaping and compacting of the surface periodically will maintain the condition of the surface. 6. Enhance the natural resource values of the corridor through vegetation management (control of exotics and native plantings) and interpretation. This action will enhance the natural values that people say they appreciate about the trail. Intensive vegetation management and interpretation will boost the statewide significance of this trail by demonstrating how corridors can be managed and educating trail users about this. • 7. Asphalt for short segments near communities, to accommodate local needs. Where asphalt is used, a parallel treadway for snowmobiles will be provided. Segments identified in the planning process are Hutchinson to Silver Lake (7 miles), Watertown to Oak Lake (2 miles), and Hutchinson to Cedar Mills (7 miles). If damage to asphalt by metal studs is no longer a problem, snowmobiles could use the asphalt surface. 8. Develop the main treadway with aggregate, such as limestone, west of Winsted (except for segments of asphalt described in #7.) This would result in 16 miles of new limestone trail. 9. Horseback riding should be accommodated 'between Winsted and Cosmos, a parallel treadway provided where feasible, and demand warrants. Maximum separation possible should be provided between horses and bicyclists. 10. Continue to maintain and enhance the existing horse treadway. Some additional work is still needed to provide a good trail. 11. Conduct a use and satisfaction survey of existing Luce Line Trail users. Information about trail use will aid in the evaluation of the actions taken and provide information for future decisions. • 12. Mountain bicycling on the first seven miles of the trail will not be promoted at this time. 4,- Following is a summary of other recommendations contained in the plan that did not change as a result • of the public review. The vision for the Luce Line State Trail includes both natural and cultural resource preservation and enhancement, and recreation and transportation for trail users. In some segments, the trail will provide for new uses to meet new demands. These recommendations were developed in consultation with trail users at public meetings and workshops, meetings with community officials and trail user groups, and responses from the survey of adjoining landowners and Luce Line Trail Association (LLTA) members. 9 ga 4 p_ _..__......p .......... _._ .... _ � . _ p ....... . . Trail Uses Bicycling, walking, running, dog walking, and nature observation will continue to be the primary summer uses on the Luce Line State Trail main treadway. Rehabilitation of the horse trail from Vicksburg Lane in Plymouth to Winsted Lake will continue. In winter, the trail will continue to be open to snowmobiling from Cosmos to Stubbs Bay Road in Orono. The trail will continue to be open for non - motorized recreational uses (walking, snowshoeing, and cross - country skiing) east of Stubbs Bay Road in winter. DNR will no longer set tracks for cross - country skiing. The plan proposes that discharge of firearms for the purpose of lawful hunting be allowed west of Watertown, using shot or pellets only. Discharge of firearms is subject to all state and local restrictions, (including restrictions on taking a wild animal within 500 feet of a residence, building, or fenced pasture), or where prohibited by local ordinance. This plan proposes prohibiting discharge of firearms, within the trail right -of -way from Orono to Watertown for purposes of public safety. West of Hutchinson, a parallel treadway may be added in the future for summer use by all- terrain vehicles (ATVs). Additional right -of -way may be needed to provide maximum separation of uses and route the ATV trail around sensitive natural resources, such as wetlands or prairie remnants. If any additional land for closing severances or adding a parallel treadway is needed, DNR will only acquire land from willing sellers. Formation of an Advisory Committee A Luce Line Trail Advisory Committee should be formed to assist the DNR in making future development and management decisions. The advisory committee will play a role in evaluating the success of the initial steps of trail surfacing, and make recommendations for next steps. Site Development Nine new small parleing/rest areas will be added in communities along the trail. These areas «ill ha : • orientation maps, trail user education and information, picnic tables or benches, and plantings of 11 a �a ecies. Existing parking areas in several locations will be upgraded, with plantings, surfacing, and ps/information. Seven small wayside rest areas will be added at scenic and historic sites, with small shelters, picnic tables, or benches, and interpretive information on natural and historic resources. New facilities and main treadway will be accessible to trail users with disabilities. Community Involvement/Partnerships Continuation of the Adopt -a -Trail program sponsored by the LLTA will be encouraged. DNR will continue to work with the local trail user groups, communities, schools, and counties on enhancing the trail and trail support facilities, and encouraging local trail connections to significant destinations. Resource Management The ecological value of the trail corridor will be enhanced through more intensive resource management. acquisition of adjoining significant natural resource areas, or by offering technical assistance to adjoining landowners who wish to restore or preserve native vegetation. The resources within the trail right -of -way will be managed to provide a healthy diversity of native woodland, wetl?rd and prairie communities for wildlife habitat, and for the appreciation of trail users and adjoining landowners. Planting and management of native grasses, wildflowers.:rees and shrubs will be accelerated. A more detailed natural community management plan will be developed, with plans for planting, prescribed burning, or control of undesirable exotic species. Trail Connections rail links to community and county trail systems, other long distance trails, parks and natural areas, chools, and residential and commercial areas, are encouraged. Improving access to the trail and linking to significant destinations for trail users will enhance use of the trail. Pedestrian access to Wood -Rill (the new DNR Scientific and Natural Area adjacent to the Luce Line in Orono) will be emphasized with interpretive signs. Maintenance Routine maintenance of state trails to provide a quality recreation experience has historically been chronically underfunded. As new miles of trail are developed, new uses added, and numbers of users increase, maintenance needs will also increase. Funding for adequate maintenance should be secured. Conclusion These recommendations will be evaluated and revised in light of new information, new legislation. trends, and future demands, in consultation with the advisory committee. The planning process is almost completed. The plan is currently undergoing a final review by DNR resource staff. After this, it will be formally presented to DNR leadership, and used by Trails and Waterways staff as a guideline for future development and management of the Luce Line. Thanks again for your interest in the trail. L J Sincerely, Laurie Young, Trail Planning Supervisor (6[2)296 -6690 RESOLUTION TO SELL AT AUCTION/ UNCLAIMED PROPERTY Resolution No. I I nnf, WHEREAS, the Hutchinson Police Department has accumulated various unclaimed items; AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70, Subdivision 2, Paragraph C for the sale at auction of unclaimed property; AND WHEREAS, the unclaimed property has been in the possession of the police department for more than sixty (60) days; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA; 1. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on Attachment A. Adopted by the City Council this 28 day of April, 1998. Mayor City Administrator E j J �J-5U Property for auction Wooden car mailbox Stanley hammer Four wrenches Screwdriver Tent Pace CB radio Bolt cutters Deluxe 5" portable black and white television with AM/FM radio Flambeau tackle box with asst tackle Rebel tackle box with asst tackle Plano tackle box with asst tackle Abu Garcia rod and reel Shakespere rod and reel Condor rod and reel Reach page alarm Johnson two way portable radio with belt case Polaroid Sun 600 instant camera GE answer phone Maxon portable radio Misc mounting brackets and cable for wiring car stereos Zenith VCR Fischer remote control Socket set Emerson 26" Color Television Sony XR4400 cassette car stereo Optimus speakers Pentometer Large wrench Trench coat Nike jacket Attachment A CITY OF HUTCHINSON POLICE SERVICES 0 4P • TO: Chief Madson FROM: Roger Bakken and Barb Mathwig DATE: April 6, 1998 RE: Auction The following is a list of bicycles/found property to be sold at auction. BRAND MODEL DESCRIPTION Kent Metro Express Men's, gra H uffy Mudslinger Men's, gray & black, mountain bike Men's, black, frame onl H uffy Stalker Men's, black, 18 speed Schwinn Men's, blue, 26 ", 10 speed Huffy Men's, blue Women's, blue & pink, mountain bike H uffy Savannah Women's Huffy Mountain Storm Women's, purple, mountain bike Huffy Expedition Men's, black & purple, 24" Huffy Men's, red, 18 speed, mountain bike Roadmaster Men's, green, 22", 15 speed Silver, 26" H uffy Leading Ede Men's, red, 24 ", 10 speed Penne s 26 ", single speed Murray Men's, red, 24 ", 10 speed H uffy Rockrid a Men's, maroon, 24" BMX Men's, blue Huffy Mountain Storm Men's, purple/green, 24 ", 10 speed Murray After Bume Men's, red, 20" Huffy Ventura Men's, blue, 26 ", 15 speed Scooter Huffy Pike's Peak Blue, 15 speed AMF Roadmaster Women's, brown, 26" Huffy Canyon Men's, black/silver, 27 ", 10 speed Schwinn Men's, black, 26 ", 10 speed MI) Girl's, white with yellow wheels Huffy Savage BMX Boys', black Kent Men's, tan, 10 speed Huffy Stalker Boys, blue, 26" Huffy Challenger Men's, silver Sekine Men's, blue, 26 ", 12 speed Hiawatha Men's, blue, 26" Murray Red, mountain bike, 26" Huffy Gulch Men's, green Bridgestone MB2 Men's, green Kent Metro Express Women's, pink, 24" Huffy Women's, aqua, 15 speed Men's, black, trick bike Huffy Rugged Sport Men's, white Huffy Strider Women's, blue Roadmaster Ultra Terrain Men's Huffy Street Hooker Men's, black/ green, 20" H uffy Titanium Men's, black Huffy Trail Men's, green, 18 speed Huffy Stalker Men's, black, 18 speed Team Cycle Dirt bike, blue & yellow Raleigh Super Grand Prix Men's, blue, 10 speed MARILYN J SWANSON From: JAMES MARKA Sent: Thursday, April 16, 1998 10:55 AM o: MARILYN J SWANSON � Cc: GARY D PLOTZ Subject: For City Council consideration- Outstate travel request The Board of Architecture /Engineering is highly recommending and financing my attendance to the June 2428 NCARB program in San Diego. I would appreciate the City Council approval to participate in the program. NCARB is the registration/ licencing agency for architects. Thanks in advancel 0 0 C M E M O R A N D U M DATE: April 21, 1998 TO: Mayor and Council FROM: Randy DeVries SUBJECT: Out Of State Travel We are requesting the approval of the following out of state travel for the listed individuals, per City Council policy. • Midwest Composting School: for Doug Johnson for May 26 -29, 1998 • at River Falls, Wisconsin. • Waste Expo 98: for Randy DeVries and Gary Plotz for June 8 -11, 1998, at Chicago Illinois. Both schools were compost expansion approval. Rd /ds • City Center III Hassan Street SE Hutchinson, MN 55350.2522 (320) 587 -5151 Fax (320) 234 -4240 budgeted for the current year, and with the planning in the near future, we recommend Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (320) 587 -2975 Fax(320)234.4240 - Printed on recycled paper - Police Services 10 Franklin,' *SW Hutchinson, MN (320) 587 Fax (320) 5 — a INTER OFFICE MEMO Date: April 17, 1998 To: Mayor & City Council From: Marilyn J. Swanson, Administrative Secretary r:l DEK111l Y: ► Richard Seipel has held a transient merchant permit since 1991 to allow him to sell fresh produce within the city limits. Again this year Mr. Seipel is requesting a permit to sell his farm products at an undesignated location at this time. In the past, there have been no complaints or problems with Mr. Seipel's business operation. cc: Steve Madson, Police Chief Richard Seipel `l -14. 1� s a 7 *i RICHARD SEIPEL 17280 HIGHWAY 23 N.E. • P.O. BOX 128 • NEW LONDON, MN 5627 PHONE (612) 354 -7867 R 2 1 1998 PAID CM ') - ilUTCH;NSON APR Z 1 1998 _Zd -C?v City Of HUIChln8pn / AP-1 A 6A1c,1d SE/.7 1 77f� GfIFGln �D,2 0 2-06) FZ cNow oal OF NeEC#ArNTS G 14 XZI 77A6 0,r /�uTClV/rI SO &/- ydv A vE AA)y ( � f laeST ;0 Ns 5H " �,� 77"W �u riry 57DR P 0 MEMORANDUM � April 17, 1998 To: Mayor & City Council From: Marilyn J. Swanson, Administrative Secretary • . • . • . Jkr • . : u. 11,41 • O; LICENSES Police Chief Madson has reviewed the applications and recommends approval of the following non - intoxicating "on-sale" and "off sale" beer licenses: ♦ Godfather's Pizza ♦ Gold Coin, Inc. ♦ King's Wok ♦ Little Crow Bowling Lanes ♦ Pizza Hut ♦ Cash Wise Grocery ♦ Citgo -Quik Mart ♦ Food -N -Fuel ♦ Speedway Super America ♦ Tom Thumb Food Markets ♦ Hutchinson Huskies Baseball Association 'f RESOLUTION NO. 11003 . RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT UNDER SECTION 10.10 OF ZONING ORDINANCE NO. 464 REQUESTED BY RICK MEYER TO PLACE 14' X 18' GARAGE ON LOT 206 LOCATED IN COUNTRY CLUB TERRACE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Mr. Rick Meyer, has made application to the City Council for a Conditional Use Permit under Section 10.10 of Zoning Ordinance No. 464 to place 14' x 18' garage on Lot 206, located at Country Club Terrace. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. 0 CONCLUSION The application for the Conditional Use Permit for the purpose designated is granted based on the findings set forth above noting that the garage is placed at the end of the vehicle drive access, placed 6' minimum from other structures and a cement slab must be provided within one year. Adopted by the City Council this 28th day of April, 1998. ATTEST: Gary D. Plotz City Administrator 0 Marlin D. Torgerson Mayor 4 -S- C Hutchinson City C enter 111 Hauer Street SE Hutchbmm MN 55350.2522 320.587.5151/Fac 320.2344240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Plannine Commission DATE: April 23, 1998 SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RICK MEYER. TO MOVE A 14'X 18' GARAGE ONTO LOT 206 IN COUNTRY CLUB TERRACE MOBILE HOME PARK AT 448 CALIFORNIA STREET NW.. Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On March 30, 1998, Rick Meyer submitted an application for a conditional use permit to move a 14' x 18' garage onto Lot 206 Country Club Terrace at 448 California Street NW. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, April 9, 1998. 3. The proposal is in conformance with the requirements of a conditional use permit. KG u_tUt_ J e]a DENIAL APPROVAL X (with staff recommendation and following terms and conditions) 1. The garage is to be placed at the end of the vehicle drive access. 2. The garage is to be placed 6' minimum from other structures. 3. The garage is to be placed on a cement slab within one year. TERMS: City reserves the right to review all conditional use permit at their discrestion. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission J Primed cn recycled paper - C Hutchinson City Center 111 H,n Street SE Rutchim n, MN 55350 62522 320.587.5151/Fu 320.234 -4240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission DATE: April 23, 1998 SUBJECT: CONSIDERATION OF PETITION REQUESTED BY BERNIE MCRAITH. SUPER 8 MOTEL, 1200 1EG14WAY 15 SOUTH. TO VACATE OR MODIFY THE CURRENT UTILITY AND DRAINAGE EASEMENTS BETWEEN LOTS 1 AND 2 AND LOTS 1 AND 6, BLOCK 2. PADEN ADDITION FOR CONSTRUCTION OF A MOTEL ADDITION.. Pursuant to Section 5.972 of Subdivision Ordinance No. 466, the Hutchinson Planing Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request. Legal Description: Drainage and utility easement between Lots 1 and 2 and Lots I and 6, Block 2, Paden Addition HISTORY • On March 31, 1998, Bernard McRaith, Super 8 Motel, submitted a petition for the vacation of easements located in Padden's Addition. The public hearing was held at the regular meeting of the Planning Commission on Tuesday, April 21, 1998, at which time there were no neighboring property owners objecting to the request. FINDINGS OF FACT Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, April 9, 1998, and Tuesday, April 14, 1998. RECOMMENDATION It is the recommendation of the Planning Commission that the vacation be approved noting that Bernard McRaith and the Hutchinson Utilities will maintain a private easement agreement drafted by Mr. McRaith's attorney for the electrical service between lots I and 2 and vacate easement between l and 6. Respectfully Submitted, • Dean Wood, Chairman Hutchinson Planning Commission yk Pnoted m ra)zkd WPn - • N PADEN ADDITION 1980 CENTURY _ AVENUE w LOT I moo 3 • nom ^ ton �• uZ t I i, i+ 1 � ;r 111.1 it rr....I 1._ N69'42'43 ?o 1.x.00 t7 R BALTIMORE 1?r oo :. __... ..............l4.•!_ 1.200 8 •. ; 8 8 g 8 3 . b 2 133062 -- I ^ • 4 .. N P L AT TEC? ue 12.1114.70 . . I ry 1 • . a I $ •z • - D LC ter __.. _____ ,[ _i r. 41 a. 8 [• ^ i 8 2 ^ 8 4 no 00 1 14 S ;; 6 r N [[.•3ror ATLANTA AVENUE � \ .• 1. 0?' 1[[00 i I I 111 00 i I[? 00 ' ;r 111.1 it rr....I 1._ N69'42'43 ?o { I , t7 R BALTIMORE 8n :. __... ..............l4.•!_ _____..__.____ ,. . •. 8 8 t S89 . b 133062 -- w SIC AO NEIA 8 4 .. N P L AT TEC? ue 12.1114.70 . . I ry 0 o = ;r 111.1 it rr....I 1._ N69'42'43 ?o ..... ' 8n 70.76 �.. b •. 8 8 . b 8 4 = 3 I o 7 0 o = a• a I $ •z bi D LC ,[ _i r. 41 [• IJ w no 00 1 14 ?0000 a ` r N [[.•3ror ATLANTA AVENUE � \ .• 1. 0?' 8 8 a z O H 0 m ro ur3ror'l 8 ° 0 AVENUE ° ^ R eC" 0[ • U2 `rte n — o/aNV•lN •r3 ' ece. 41114, K[o I_ ' 8n v3 • b •. . b r 3 = o 7 0 o = a Y •z D LC w _ _i r. 41 [• IJ ur3ror'l 8 ° 0 AVENUE ° ^ R eC" 0[ • U2 `rte n — o/aNV•lN •r3 ' ece. 41114, K[o I_ fl 4 8 a M O O m TO O F 1 i � 1 20000 I AVENUE n 11100 16 200 _ 1 3 in I 1 w - al 1 a •" 1 , Y a 1 1 ' W 8 goo 1 1 1 �± 2UOLIE"' c 1 W 0 1 1 10s0d0 1d 1 ¢ 17000 1 16 S OO N �O p f H 54 Nl.00 • . • �QI L; 1 (i1•..., 11 0 •. . _ -. z ATLANTA �1 a: MI 1 "Sa fi et - r w• 2 fl 4 8 a M O O m TO O F 1 i � 1 20000 I AVENUE 1SH• 3r O1 "[ R BALTIMORE AVENUE u....- •--- ..�...— ..- .— ....... 600.00 w • In or as 6/4 w •t Ito g890344070E � •••- •1330.62 -•- . • .[ CO11 Orr 1/t - S U N P!-ATT � *. T o*. M so 18 200 11100 16 200 1 in 1 1 1 1 , Y a 8 vb =" ' 8 goo 3 1 1 �± 2UOLIE"' c 1 0 10s0d0 1d r �O p J Nl.00 • . • �QI L; 1 (i1•..., 11 0 •. . _ -. z �1 a: MI 1 1 1 w• 2 W Q 8 1 r O ,8 6 as r ul H M 1 1 1 1 19200 1 1 1 11160 Irt 00 1SH• 3r O1 "[ R BALTIMORE AVENUE u....- •--- ..�...— ..- .— ....... 600.00 w • In or as 6/4 w •t Ito g890344070E � •••- •1330.62 -•- . • .[ CO11 Orr 1/t - S U N P!-ATT � *. T o*. M so A 1 0 in gl t ; Y a • vb =" 0 1 • Y, 1� 1 z 3 � W r r ul H M W , A 1 0 0 Hutchinson City Center C Ill H--- street SE Hutchimon, MN 55350-2522 320 - 587.515 VFwt 320-2344240 MEMORANDUM DATE: April 23, 1998 • TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF AMENDMENT TO CITY CODE CHAPTER 11, ZONING ORDINANCE #464, SECTION 8.18, REGARDING FLOOD PLAIN Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request to amend City Zoning Ordinance Section 8.18. HISTORY In March, 1998, the Hutchinson Planning Staff requested an amendment to the City Zoning Ordinance #464, Section 8.18, regarding flood plain as follows: SECTION 8.18 — FLOOD PLAIN MANAGEMENT Amending all references of Section 14 (Municipal Code) to Section 8.18 (Zoning Ordinance). FINDINGS OF FACT 1. All procedural requirements for amendments to the Ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Thursday, April 9, 1998. The hearing was held at the regular meeting of the Planning Commission on Tuesday, April 21, 1998, at which time there was no one present objecting to the request. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to amend the Ordinance be approved as set forth above. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission • Primed m recycled petxr - y -L city of Hutchinson Citv Center 111 Hr Street SE Hulehimo% MN 55350-2522 320.587- 5151/F" 320. 2344240 MEMORANDUM DATE: April 23, 1998 TO: FROM: SUBJECT: Hutchinson City Council Hutchinson Plannin¢ Commission CONSIDERATION OF AMENDMENT TO CITY CODE CHAPTER 11, ZONING ORDINANCE #464 SECTION 3, REGARDING DEFINITION OF GARAGE Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request to amend City Zoning Ordinance Section 3. HISTORY In March, 1998, the Hutchinson Planning Staff requested an amendment to the City Zoning Ordinance #464, Section 3, regarding definition of garage as follows: SECTION 3 — DEFINITIONS GARAGE: An accessory building, or part of a principal building, used primarily for the parking of automobiles owned or operated by the residents of dwellings located on the lot on which it is located. Minimum size for sinele stall ¢ aia¢e is ff x 20' and' d double sWI 20 z20'. Gar ues Garages are accessed by dust -free driveways FINDINGS OF FACT 1. All procedural requirements for amendments to the Ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Thursday, April 9, 1998. The hearing was held at the regular meeting of the Planning Commission on Tuesday, April 21, 1998, at which time there was no one present objecting to the request. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to amend the Ordinance be approved as set forth above. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission Printed on recycled Paper - ' — N\ RESOLUTION NO. 11004 RESOLUTION GRANTING VARIANCE FROM SECTION 6.04 OF • ZONING ORDINANCE NO. 464 TO ALLOW A VARIANCE REQUESTED BY CROW RIVER PRESS TO REDUCE LOADING BERTH SETBACK LOCATED AT 170 SHADY RIDGE ROAD NW FINDINGS 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably diminish or impair health, safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. 5. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. CONCLUSION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Mr. Mark Theis, Crow River Press, has applied for a variance from Section 6.04 of Zoning Ordinance No. 464 to reduce loading berth setback to allow approximately a five foot encroachment into the public right -of -way on property located at 170 Shady Ridge Road, with the following legal description: Legal Description: Lots 1, 2, and 3, Block 1, Tenpart Addition, according to the recorded plat thereof. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application for variance be approved as set forth above. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. The application for the variance for the purpose designated is granted based on the findings set forth above referencing the third revised site plan submitted. The third plan represents no encroachment onto roadway with approximately a 5' encroachment into the public right- of- way/boulevard. Adopted by the City Council this 28th day of April, 1998. r� L� ATTEST: Gary D. Plotz, City Adm. Marlin D. Torgerson, Mayor 4-N C Hutchinson City Center 111 Hassan Stmt SE Hutchla . hIN 55350.7522 • 320- 587- 5151/F= 320.2344240 MEMORANDUM DATE: April 23, 1998 TO: Hutchinson City Council FROM: Hutchinson Planning. Commission MIJ 311 "r3 HISTORY On April 6, 1998, Mr. Mark Theis submitted an application for a variance to reduce the loading berth requirement from 65' to 43'. A hearing was held at the regular meeting of the Planning Commission on Tuesday, April 21, 1998, at which time there was no one present objecting to the request. FINDINGS OF FACT The required application was submitted and the appropriate fee paid. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, April 9, 1998. RECOMMENDATION It is the recommendation of the Planning Commission that the variance be approved reducing the loading berth requirements referencing the third revised site plan submitted. The third plan represents no encroachment onto roadway with approximately 5' encroachment into the public right of way/boulevard. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission cc: Crow River Press • Pdu.d m my<iee PwQ - P ursuan t to Section 6.04, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. MIOWBLE ARM CT 6M AKA - MOM MOM t4 L 00"A a.Y TYK -Ft- 0 a rows: (rtn usi to- afilrl (1001W) i„ t. TOOL ON MTN 1 (8) s-a aootts I tea tN1a 1M (sentott 15ai4) a t�u�r 10 a : pn 11KL9g11 OF 10 0. T s. ROOM MAY K%9 a t1MT FAX[9 IM 511O11VM x0011 (SWM l lams) a 1 HIL PAM OOPM so OR MOW OOw (WITCH 1005.7) a wmomm smm& Mar atENDIo/ea OF a OIL. 9042.2 POM GENERAL Sf .P COW. t.wx w 5X1 "A X MA MENI Z T a SITE PLAN I - 20' -0' JOEMM Toy rA m ql " of Sbo* ta0a, NoW PLANTING SCHEDU1 F VAN. COMMON NAME 14 Q ODOM DUTM aaU.Oa1 p tt mom Oa4IHO OMXW p tOMWE COe1N0 OOanca 0 113M E01TINa .aac FM p 013M DMFM mm p 0051.10 TIFFS TO RMW ^ - eta THIRD REVISION 1 _„ j' w Tr A Domm (S011T 1n 00"mL 1 TOTAL rust n rm4ma (t TOM AKA MIOWBLE ARM CT 6M AKA - MOM MOM t4 L 00"A a.Y TYK -Ft- 0 a rows: (rtn usi to- afilrl (1001W) i„ t. TOOL ON MTN 1 (8) s-a aootts I tea tN1a 1M (sentott 15ai4) a t�u�r 10 a : pn 11KL9g11 OF 10 0. T s. ROOM MAY K%9 a t1MT FAX[9 IM 511O11VM x0011 (SWM l lams) a 1 HIL PAM OOPM so OR MOW OOw (WITCH 1005.7) a wmomm smm& Mar atENDIo/ea OF a OIL. 9042.2 POM GENERAL Sf .P COW. t.wx w 5X1 "A X MA MENI Z T a SITE PLAN I - 20' -0' JOEMM Toy rA m ql " of Sbo* ta0a, NoW PLANTING SCHEDU1 F VAN. COMMON NAME 14 Q ODOM DUTM aaU.Oa1 p tt mom Oa4IHO OMXW p tOMWE COe1N0 OOanca 0 113M E01TINa .aac FM p 013M DMFM mm p 0051.10 TIFFS TO RMW ^ - eta THIRD REVISION 1 _„ j' w Tr A • tA� ATTENTION NEIGHBORS! For those of you who drive, walk, bike, etc. on Shady Ridge Rd., or have children who do, there may be some changes coming! As many of you know, when semi - trucks pick up and deliver at Crow River Press, up to half of the road is taken up because their driveway is too short for the truck at the loading dock. Now they want to add 3 more docks! It is an unsafe situation in the first place and this will make it even worse. It is also unlawful to have the trucks sticking out in the street, but they do it anyway. Now the City of Hutchinson (YOU) are giving Crow River Press $60,000 for this unsafe expansion. (4iG}tT O F wA City Ordinance requires a 85 & set back from the street To add more loading docks Crovyef� `� seeking a City variance so they only have to be 43 ft. from the stree{� TIo� on y wn fFiis cause the continuation of the street to be blocked, but their request has the trucks facing into the on- coming, southbound traffic (see diagram on back side.). Because of this orientation, the trucks will have to perform tricky (backing up, U -turns, driving the wrong way) and time consuming maneuvers. This puts you and your children at great risk of injury or even death. You can prevent this variance from being granted but you have to act. The variance request has already been approved by the Planning Commission and will go to the City Council for discussion on Tuesday. April 28th at &30 p.m. WHAT CAN YOU DO? 1) Show up at the Council meeting and voice your concerns q W ) ! 2) Call your City Council Members and Mayor - Now 5 (ham=) S &?- Dqs or - Don Erickson (work) 587 -6115 Jon Mlinar (home) 587 -8263 Jeff Haag (work) 587 -3236 (home) 587 -3077 Kay Peterson (home) 587 -2348 Mayor Marlin Torgenson (home) 587 -3243 (work) 587 -3072 3) Sign a petition against the variance. Call Goldsmith's or Lewandowski's if you would like to sign it. (BEFORE TF+E CCVNLIL MELVIVG Thank you, Jeff & Julie Goldsmith 1361 Westwood Rd. 587 -7485 Mark & Ann Lewandowski 1357 Westwood Rd. 587 -6998 Deb & Greg Hanson 1359 Westwood Rd. John & Gail Gillard 1363 Westwood Rd. y � % V _ ti 0 �I ) ,b .z it ti s y Sr i =X C G ^ IAN 7S' M ITA Mows SFfow. PATE of ssmz sF AeLF ? M h E TURN To G SovTH T NUR T�t OTO- ALL pow F's 5HL.L, VVITµ - I S r}. (LEGAy T Rvch5 138' WIOT4 Tr ✓L H .l.J n, J,. ;�J tj C A/ G R I v • 1 yv.4 �, PETITION • We, the residents of Shady Ridge Road area strongly oppose the granting of a variance to CROW RIVER PRESS for truck loading berths. The current unloading of semi's that block part of the street is unsafe and should be discontinued. The addition to the building should allow for off - loading of semi's without encroaching on the street or right of way. The 65 foot setback code should be maintained and increased to 75 feet for new construction. 0 l • Signature Printed Name Registered Voter (Opt.) VF.C/N0 Signature 27 28 29 30 31 32 33. Printed Name • . ,► i 39. • ti / !J I /'i I I' !._. ..� . i . sa II 45 , - • 52. I • / ��- u t , 5 All 6. ff \ Q 01 • '� • �. p :. . _ � // e-.v CA 4 i 37i .; , c- , s- Signature Printed Name .._ �. •. J� ' Llti� .1... .t) a • 1 Tl k) U I fll��lRi�]�./ . ..1 n.. �! •..'.. '. 5bn 4z f4 i , _ ,. 78 j� _.. ' I!�Ilh'V/ .. s • u zk6 86 ' .(A .. .r... ►, ...� ) .. fit. u. 4. _ .�� 9 V • ' �� 4im(on BLO(K and PRECAST, INC. POST OFFICE BOX 546 a ST. CLOUD, MINNESOTA 56302 PHONE: (612) 251 -6030 0 TOLL FREE 1- 800 - 876 -6030 FAX: (612) 251 -3963 SHOWROOM PHONE: (612) 251 -6031 April 1, 1998 Jim Merka City of Hutchinson 111 Hassen Street SE Hutchinson MN 55350 Dear Mr. Marka, Thank you for returning my call today. I will briefly explain the current and proposed finure situation with the former' Rockite' property presently owned by Bauerly Bros. Amcon Block & Precast Inc has a purchase agreement with Bauerly Bros. to acqu the "Rockhe" site and block manufacturing business. Bauerty's would retain ownership of the ready mix business and move it off site. They would have it moved by October 31, 1999. Amcon proposes to operate the block plant at this location into the future. The need to replace kilns used to cure concrete block is of concern. Obtaining the needed permits to demolish and rebuild the kilns is a major issue affecting the finure of manufacturing concrete block at this location. Part of the kilts in question are currently being used to cure block. Some of the kilns were formerly used to are concrete tile. The first section of kilns to be updated would be those formerly used to cure tile. How the foot print of the building would change with these updates is not entirely clear at this time. The total building could be slightly smaller or larger when the final designs are complete. The exterior appearance of the new kilns would be greatly fatprovod over the existing kilns. If this sale goes through, truck traffic from the site would be reduced dgmflcardly. Currently there are two or three block trucks operating and all n*0 mix trucks would be off site by 10/31199. Another concern I have deals with the large scrap block pile on the site. We would propose to bring in a portable rock crusher and crush the scrap block into aggregate to be used as road base or class five gravel. What restrictions if any, would apply to a 7 -14 day crushing operation on this site? Thank you for considering these proposals. I will look forward to your response after the planning staff review. Time is a factor for me on these issues. I will be anticipating your response by April 8th. ely, Dave M Pederson President, CEO r� LJ -- - = LWicated Service To Building Professionals" i' 4a S2 _ _ _ I 200 Iw ,1 ro na �I HI On IN..Yrv.1 m.aro Mma �.•eu q av•sl ul. ns4n.4• el In• !rot• •1 n� a= i� L/L L•w�H1.4w r Y�i1111 a..pL r PARCEL I NF I ; _ _ —1 24.9 NgyM l'20'E 47640 . III n �� I elll.Dp10 •r S� A, 10 h z n i ry �G� wwr11 H� I i�w•1.�n �n�w � , , O o 7 , I L tea• m z U I OO 3g n Om a 4 $ 1 3t 5 t Q 1 n� a= i� L/L L•w�H1.4w r Y�i1111 a..pL r PARCEL I NF I ; _ _ —1 24.9 NgyM l'20'E 47640 . III n �� I elll.Dp10 •r S� A, 10 h `A I n i ry �G� wwr11 H� I i�w•1.�n �n�w � , e"Wo 7 3S." . S 600 ar e �r I L tea• swinmirL 1 N4IIN S.JO 1 - p. 14pp'49 L•207.0 I J- _— a•1L7C1.le ,_j ,, 11 1 I W e r I w L..... — W y l zow 140.40 ' H CHIN S�N \Q i I NEE 8 1 nv / -- O /� I I � I .Yn. M.1 N w•�L J/p i .� %r � wawa•. STATE HIGHWAY NO. 7 114 •f .l HUTCH1930N MN p F i a y4� J Y � i z O a rE � cr a.....r.l� O U J Q U I— U J m � Z I z 0 U) z 1x r JOB - NO. 9e I I� RESOLUTION NO. 11005 RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT UNDER SECTION 8.14 OF ZONING ORDINANCE NO. 464 REQUESTED BY BREMIX/AMCON CONCRETE TO REPLACE EXISTING KILN AND ADD 16'X 50' KILN IN THE I -1 DISTRICT LOCATED AT HNVY 7 E. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Bremix/Amcon, has made application to the City Council for a Conditional Use Permit under Section 8.14 of Zoning Ordinance No. 464 to replace existing kiln and add 16' x 50' kiln in the I -1 District on property located at 311 Hwy 7 E., with the following legal description: LEGAL DESCRIPTION: Auditor's Plat West 1 /2 Section 32- 117 -29 North 137.5', Lot 9 and South 198' of Lot 8 and Southwest comer and 148'4" by 367 ` of Lot 10 ( 3.79 acres) 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for the Conditional Use Permit for the purpose designated is granted based on the findings set forth above noting the following: • The cement batch plant will be relocated to the I -2 (Heavy Industrial) district or outside city limits in 1999. • The concrete truck traffic will be reduced by approximately one -half. • Hours of crusher operation will be reduced and possibly limited between 10 p.m. and 7 a.m. if warranted. • A site plan with compliant setbacks must be submitted prior to execution of the building permit. Adopted by the City Council this 28`" day of April, 1998. ATTEST: 11 Gary D. Plotz City Administrator Marlin D. Torgerson Mayor Hutchinson City Center 111 Hrsaan Street SE Hutchtreon, MN 55350-2522 320 - 587- S1St/F= 320.234.4240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Plannine Commission DATE: April 23, 1998 SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY BREMD{ CONCRETE COMPANY /AMCON BLOCK COMPANY TO REPLACE EXISTING KILNS AND ADD A 16' X 50' ADDITION TO SAME KILN LOCATED AT 311 HWY. 7 EAST. Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On April 3, 1998, Bremix Concrete Company submitted an application for a conditional use permit to replace existing kiln and add 16' x 50' kiln in the I -I District located at 311 Hwy 7 East. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, April 9, 1998. 3. The proposal is in conformance with the requirements of a conditional use permit. It is the recommendation of the Planning Commission that the Conditional Use Permit for the purpose designated is granted based on the findings set forth above noting that the cement batch plant will be relocated to the I -2 District or outside the City limits in 1999, the concrete truck traffic will be reduced by approximately one -half, and hours of crusher operation will be reduced and limited between 10 p.m. and 7 a.m. Site Plan was not submitted prior to Planning Commission meeting. Bremix/Amcon must provide a site plan with compliant setbacks prior to execution of the building permit. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission Prirued m recycled paper - RESOLUTION NO. 11005 RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT UNDER SECTION 8.14 OF ZONING ORDINANCE NO. 464 REQUESTED BY BREMIX/AMCON CONCRETE TO REPLACE EXISTING KILN AND ADD 16'X 50' KILN IN THE I -1 DISTRICT LOCATED AT HWY 7 E. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Bremix/Amcon, has made application to the City Council for a Conditional Use Permit under Section 8.14 of Zoning Ordinance No. 464 to replace existing kiln and add 16' x 50' kiln in the I -1 District on property located at 311 Hwy 7 E., with the following legal description: LEGAL DESCRIPTION: Auditor's Plat West % Section 32- 117 -29 North 137.5', Lot 9 and South 198' of Lot 8 and Southwest corner and 148'4" by 367 ` of Lot 10 ( 3.79 acres) The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. • 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for the Conditional Use Permit for the purpose designated is granted based on the findings set forth above noting the following: • The cement batch plant will be relocated to the I -2 (Heavy Industrial) district or outside city limits in 1999. • The concrete truck traffic will be reduced by approximately one -half. • Hours of crusher operation will be reduced and possibly limited between 10 p.m. and 7 a.m. if warranted. Crusher will operate a maximum of ten continuous days per year. A site plan with compliant setbacks must be submitted prior to execution of the building permit. A ^� 20' setback is required from interior property lines. • This proposal encroaches into a private easement with Hutchinson Utilities. Confer with Hutchinson Utility General Manager, Clarence Kadramas. Adopted by the City Council this 28" day of April, 1998. • ATTEST: Gary D. Plotz Marlin D. Torgerson City Administrator Mayor Ey �U° L J C4 Hutchinson City Center 111 Hassan Street SE Hutchinson MN 55350.2522 320- 587.5151/Fm 320- 234 -4240 MEMORANDUM DATE: April 22, 1998 • CJ TO: Mayor and City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF EXTENSION OF A CONDITIONAL USE PERMIT REQUESTED BY AUGUSTA HOUSING TO CONSTRUCT 5 -8 PLEX BUILDINGS IN THE R -3 DISTRICT. Planning Commission recommends approval of the request by Augusta Housing for a six - month extension of a conditional use permit to construct five 8 -plex buildings in the R -3 District contingent upon responsible outline summarizing intentions to execute Building Permit. Printed w recycled paper - 1 —P, 511 Coitax Street Box 367 Augusta. Wisconsin 94722 Fax: (715) 2962950 April 8, 1998 VIA: FAX ONLY (320/234 -4240) Jim Marka Building Inspector City of Hutchinson Hutchinson, Minnesota RE: Century Court Phase H Dear Jim: Office: (715) 2965003 Brian Sotsru0 ext 230 Cary Osbom ext 232 DaNO Wood ext 240 On March 05, Augusta Building Corporation submi tted a request to extend the Conditional Use Permit issued for Century Court Apartments Phase [I for an additional six months. As indicated in that letter, the extension would serve as an "insurance" policy in case construction was unable to commence on or before April 28. Per our phone conversation today, ABC has been woridng with Braun Intertec and RCM to formulate a suitable site grading and drainage plan to deal with some inadequate soil conditions. This unforeseen problem has been the main reason i or delay. Bids from general contractors have been delayed until the grading and drainage plan is finalized. Finally, construction financing will not be secured until all the numbers are finalized with the general contactors. ABC intends to have these remaining issues =solveI by the end of April. Call with questions or comments. Your favorable response to the extensio i request will be greatly appreciated. Sincerely, Cary Osborn 0 Minutes HUTCHINSON PLANNING COMMISSION Tuesday, April 21, 1998 • 1. CALL TO ORDER 5:30 P.M. FOR YpuR 1N,,0RMATION The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present Bill Arndt, Dave Westlund, Jim Haugen, Jeff Jones, Jeff Haag and Chairman Wood. Absent Joe Drahos. Also present: Jim Marka, Director of Building, Planning and Zoning; Bonnie Baurri Planning and Zoning; and Barry Anderson, City Attorney. 2. CONSENT AGENDA a) CONSIDERATION OF MINUTES OF REGULAR MEETING DATED MARCH 17, 1998 Mr. Haugen made a motion to approve the minutes dated March 17,1998- Seconded by Mr. Haag the motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RICK MEYER TO MOVE A 14' X 18' GARAGE ONTO A LOT IN COUNTRY CLUB TERRACE. Chairman Wood opened the hearing at 5:32 p.m. with the reading of publication # 5150 as published in The Hutchinson Leader on Thursday, April, 9, 1998. The request is for the purpose of considering a conditional use permit requested by Rick Meyer to move a 14'x 18' garage onto a lot in Country Club Terrace Mobile Home Park at 448 California Street NW, Lot 206. Mr. Marka explained the request, he said the garage did meet the present ordinance requirements for a garage, • also Mr. Meyer has permission from the mobile home park management. Mr. Arndt made a motion to close the hearing, seconded by Mr. Haugen the hearing closed at 5:35 p.m. Mr. Haag made a motion to recommend approval with staff recommendations, seconded by Mr. Westlund the motion carried unanimously. b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HUNTER'S RIDGE CHURCHIRIDGEWATER COLLEGE TO OPERATE A DAY CARE IN THE CHURCH BUILDING AT 850 SCHOOL RD SE IN THE R -2 DISTRICT Withdrawn. C) CONSIDERATION OF PRELIMINARY PLAT "BROLUS SECOND ADDITION" REQUESTED BY DAVID BROLL LOCATED SOUTH OF ORCHARD AVE. SE. Chairman Wood opened the hearing at 5:36 p.m. with the reading of publication # 5154 as published in The Hutchinson Leader on Thursday, April 9, 1998. The request is for the purpose of considering a preliminary plat "Broil's Second Addition" requested by David Broil located south of Orchard Ave. SE. Mr. Marka explained Mr. Broll's request to construct 3 buildings with five individually owned units in each building. Mr. Broll has met with staff in a preconstruction meeting, and Mr. Broil is going through the process of platting and permitting. Planning Staff recommended approval. Mr. Broil described his proposed plans are for single story townhomes with proposed basement for mechanical room and bath on Lot 15 only. The units will be sold as individual units. Mr. Broil does not plan on renting any • units. Each unit will have separate utilities and two car garages, the exterior and common area will be governed by the townhome association agreement The agreement will also address utility sheds and parking. Mr. Broil said he meets the density requirements. Randy Dammann, 115 Orchard Ave. SE, asked how many spaces would be available for off street parking. He was concerned with increased traffic on Century Ave. causing a safety problem Barry Anderson, City Attorney, said the sidewalk issue is being addressed. The parking is an issue the council will have to address. Garey Knudsen, 130 Orchard Ave. SE, said he was concerned with safety in the area of the park on Sherw* St.. He was also concerned with "creeping" higher density housing. Duane Thorp, 155 Orchard Ave SE, said he was concerned with safety of the children in the area of the park. Paul Philipp, 25 Orchard Ave SE, said he would like more information on the size of the development and units such as two bedroom, four season porch, etc. He also asked the area of this development Mr. Broil said area would be from Bradford St to Sherwood Ave. SE. and plans were available for viewing. Commissioner Haag asked the market range of the units. Mr. Broil said he thought between $110,000 and $150,000. Bruce Hakes, 1279 Bradford St SE, asked if this development would generate the same amount of taxes as single family homes in the area. Millie Hakes, 1279 Bradford St SE, was concerned with motor homes parking on the street Duane Thorp, 155 Orchard Ave SE asked if the association agreement could be in place before the Planning Commission approved the development. Mr. Marka said the City Engineer and Police Chief will review the traffic concerns of Century Avenue and the Sherwood St. park. The sidewalk is scheduled for construction on Century Avenue in 1999. City Engineer Rodeberg is working with Ryan Companies and the Hoememan Trust regarding a collector street south of Century Avenue. Mr. Marka said there is also concern how the hospital expansion will effect the traffic on Century Avenue. Mr. Marka said if there were twin homes built on this property, the density requirements would allow 1416 u� (6-8 buildings). Mr. Marka said after Mr. Broil's attorney has the association agreement completed the staff will set up an informational meeting at the developers discretion before May 19. Barry Anderson, City Attorney, said the traffic concern is a City Council issue. At 6:15 p.m. Mr. Haag made a motion to continue the hearing until next meeting, seconded by Mr. Amdt the motion carried unanimously. d) CONSIDERATION OF REZONING FROM R -1 TO R-4 TO CONSTRUCT THREE 5 -PLEX UNITS IN BROLL'S SECOND ADDITION REQUESTED BY DAVID BROLL LOCATED SOUTH OF ORCHARD AVE. S.E. Chairman Wood opened the hearing at 5:38 p.m. with the reading of publication # 5155 as published in The Hutchinson Leader on Thursday, April 9, 1998. The request is for the purpose of considering rezoning from R -1 to R-4 to construct three 5 -plex units in Broil's second addition requested by David Broil located south of Orchard Ave. S.E. Mr. Marka said the rezoning to a R -3 District is compliant with the comprehensive plan. At 6:16 p.m. Mr. Westlund made a motion to continue the hearing until next month, seconded by Mr. Haag the motion carried unanimously. e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DAVID BROLL TO CONSTRUCT THREE 5 -PLEX UNITS ON PROPERTY LOCATED IN BROLL'S SECOND ADDITION REQUESTED DAVID BROLL LOCATED SOUTH OF ORCHARD AVE. S.E. Chairman Wood opened the hearing at 5:38 p.m. with the reading of publication # 5156 as published in The Hutchinson Leader on Thursday, April 9, 1998. The request is for the purpose of considering a conditional use permit to construct three 5 -plex units in Broll's second addition requested by David Broll At 6:17 p.m. Mr. Westlund made a motion to continue the hearing until next month, seconded by Mr. Haag. The motion carried unanimously. • f) CONSIDERATION OF VACATION OF UTILITY AND DRAINAGE EASEMENTS LOCATED IN PADEN'S ADDITION REQUESTED BY BERNIE MCRAITH Chairman Wood opened the hearing at 6:22 p.m. with the reading of publication # 5157 as published in The Hutchinson Leader on Thursday, April 9, 1998. Request is for the purpose of considering a petition requested by Bernie McRaith, Super 8 Motel, 1200 Highway 15 South to vacate or modify the current utility and drainage easements between Lots 1 and 2 and Lots 1 and 6, Block 2, Paden Addition for construction of a motel addition. Mr. Marka explained Mr. McRaith is planning an addition onto the Super 8 Motel and needs to vacate or modify the easements. Mr. McRaith owns the lots on loth sides of the easement Mr. McRaith and Hutchinson Utilities will maintain a private electrical easement between lots 1 and 2 and vacate easement between lots 1 and 6. Mr. Haugen made a motion to close the hearing, seconded by Mr. Haag the hearing closed at 6:25 p.m. Mr. Haag made a motion to recommend approval with staff recommendations. Seconded by Mr. Jones the motion carried unanimously. g) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION 8.18 0 FLOOD PLAIN Chairman Wood opened the hearing at 7:30 p.m. with the reading of publication # 5158 as published in The Hutchinson Leader on Thursday, April 9, 1998. The for the purpose of considering an amendment to City Code Chapter 11, Zoning Ordinance #464, Section 8.18 regarding Flood Plain. Ms. Baumetz explained all references of Section 14 (Municipal Code) to Section 8.18 (Zoning Ordinance). Mr. Westlund made a motion to close the hearing, seconded by Mr. Haag the hearing closed at 7:32 p.m. M: Westlund made a motion to recommend approval with staff recommendations, seconded by Mr. Haag the motion carried unanimously. h) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION 10.14 - SIGNS (BANNERS IN THE MAIN ST. AREA) AND C -3 SIGNS Ms. Baumetz asked to continue consideration of amendment until after the Downtown Sign Review Committee reviews the ordinance. Chairman Wood opened the hearing at 7:33 p.m. with the reading of publication # 5159 as published in The Hutchinson Leader on Thursday, April 9, 1998. For the purpose of considering an amendment to City Code Chapter 11, Zoning Ordinance #464, Section 10.14 regarding signs in the C -3 District and Banner in the Main Street Area. Mr. Westlund made a motion to continue the hearing until June 1998, seconded by Mr. Haag the motion carded unanimously. CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION 3 - DEFINITION OF GARAGE Chairman Wood opened the hearing at 7:40 p.m. with the reading of publication # 5160 as published in The Hutchinson Leader on Thursday. April 9, 1998. For the purpose of considering an amendment to City Code, Chapter 11, Zoning Ordinance #464, Section 3 regarding definition of a garage. Ms. Baumetz said the definition of the size of the garage would be changed to read minimum size for single stall garage is 12'x 20' and double stall 20'x 20'. Garages in residential districts less than 400 square feet require • a conditional use permit. Mr. Haag made a motion to close the hearing, seconded by Mr. Jones the hearing closed at 7:45 p.m. Mr. Haugen made a motion to recommend approval with staff recommendations. Seconded by Mr. Jones the motion carried unanimously. Hutchinson Planning Commission Minutes April 21, 1998 CONSIDERATION OF VARIANCE TO CONSTRUCT A LOADING BERTH AT CROW RIVER PRESO LOCATED AT 170 SHADY RIDGE ROAD NW. Chairman Wood opened the hearing at 6:27 p.m. with the reading of publication # 5161 as published in TAI g Hutchinson Leader on Thursday, April 9, 1998. The request is to consider an application for a variance submitted by Crow River Press to reduce the loading berth set back from 65' to 43' at 170 Shady Ridge Road NW. Mr. Marka explained this is the third revision of the loading berths so the trucks do not encroach into the road right of way when using the loading berth. Mark Thies, manager of Crow River Press explained the one existing dock is facing Shady Ridge Road. They need to keep this dock on the east side because it Is in line with the present printing equipment which is stationary and can not be moved. Mr. Charles Warner, President of Crow River Press, said they need to expand and make the changes they are proposing to keep up with competition. Mr. Theis said they are getting in a total of 27 trucks a month , 12 straight trucks, 9-28' pup traders, 6 to 7 — 48' trailers. In the next five years they expect 30 to 40% increase of truck traffic. Jeff Goldsmith, Shady Ridge Road, would like more revision work done on the plans for the loading berths. He would like the request to be tabled or continued. Mr. Goldsmith doesn't want the recycling trailer parked permanently. He is concerned with the safety of the children in the neighborhood when riding their bikes or walking by the area of the trucks. He is concerned with the sight distance problems and the inexperience of some truck drivers maneuvering into the berths at an angle. Mr. Warner said the present berth is straight the proposed berths are at an angle. The drivers should not hA a sight problem. Barry Anderson, City attorney, pointed out that this is the third revision of the plans. Crow River has been trying to design a safe workable plan. Mr. Goldsmith suggested Crow River Press change the size of their building to permit more room for truck entrance. Jim Haugen stepped down from his position as planning commissioner and explained the revisions they have made. They are 5' back from the curb with no encroachment onto roadway. They meet ordinance requirements. Mr. Arndt made a motion to close the hearing, seconded by Mr. Haag the hearing Dosed at 7:15 p.m. Mr. Westiund made a motion to recommend approval with staff recommendations, seconded by Mr. Arndt the motion carried. Mr. Haugen abstained from voting. k) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY BREMIX CONCRETE CO. TO REPLACE EXISTING KILN AND ADD 16'X 50' KILN IN THE 1 -1 DISTRICT LOCATE AT HWY 311 HWY 7 EAST. Chairman Wood opened the hearing at 7:15 p.m. with the reading of publication # 5162 as published in Hutchinson Leader on Thursday, April 9, 1998. The request is to consider an application for a conditional use permit by Bremix Concrete Company /Amcon Block Company to replace existing kilns and add a 16' x 50' addition to same kiln in a 1 -1 zoning district located on 311 Hwy 7 East. Mr. Marka explained The cement batch plant will be relocated to the 1 -2 District or outside the City lints in 14 The cement batch operation will stay the same. The concrete truck traffic will be reduced by approximately one - half. Hours of crusher operation will be reduced and limited between 10 p.m. and 7 a.m. 4 Hutchinson Planning Commission Minutes April 21, 1998 Dave Pederson, owner of Amcon Block Company, explained the noise decimal will go down. Possibly there may be more on site storage. Once a year they will bring in a crusher for aggregate crushing. Mr. Marka recommended crushing only between the hours of 7 a.m. and 10 p.m. Mrs. BemadineTelecky, 321 Hwy 7E, was concerned with the noise. She said in the past trucks started at 3:00 a.m. in the morning. Also, plastic from the blocks blow into her yard. She was stating her expectations for the new owner. Mr. Arndt made a motion to close the hearing, seconded by Mr. Haag the hearing closed 7:30 p.m. Mr. Arndt made a motion to recommend approval with staff recommendations, seconded by Mr. Jones the motion carved unanimously. 4. NEW BUSINESS - a) CONSIDERATION OF SIX MONTH EXTENSION OF CONDITIONAL USE PERMIT REQUESTED BY AUGUSTA HOUSING. Mr. Westlund made a motion to recommend approval with staff recommendations. Seconded by Mr. Haugen the motion carried unanimously. b) DISCUSSION OF PARKING RATIOS FOR FURNITURE STORES Mr. Marka said they a proposing 1 space per employee plus 1 space per 1,000 sq. ft. of warehouse or display Area. C) DISCUSSION OF ORDINANCE REGARDING LOADING BERTHS SECTION 10.02 Bring back for discussion next month. 5. OLD BUSINESS a) Review of Section 10.10 - 10.15 of the Zoning Ordinance (Will review in May) 6. COMMUNICATION FROM STAFF ADJOURNMENT There being no further business the meeting adjourned at 8:00 p.m. 0 0 Hutchinson City Center 111 Hassan street SE Hutchinson. NLN 55350.2522 320.587- 5151/Fa 320.2344240 M NI +' R AND U 11I 0 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Discussion of Proposed Change Order for Otter Street Letting No. 3 /Project No. 97 -30 DATE: April 24, 1998 At the last City Council meeting a petition was received that requested raising Otter Street prior to the proposed paving to help reduce snow drifting in the area. We have looked at the site, and had begun to review the cost of raising the road. However, we have received photographs and videotapes of the drifting problem area, and it is not located at the low spot in the roadway. The drifting problem area is located substantially to the south of the low area, and would not be significantly effected by raising the road. We therefore have discontinued our redesign effort. We will send a response to the people on the petition and to the Township, and will set up a meeting to discuss this and the other issues noted in the petition. cc: John Olson file: 98/L3 Printed on recycled paper - • C 0 Hutchinson City Center 111 11 t Street SE Hutchinson, MN 55350 -2522 320 - 587 -51 S V Fu 320 - 2344240 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Setting Special Council Workshop for May 7 from 6:30 to 8:30 p.m. at City Center (Transportation Plan Open House) DATE: April 24, 1998 The Final Open House for the Hutchinson Area Comprehensive Transportation Plan will be held at the above referenced date. The Minnesota Department of Transportation, SRF Consulting Group, McLeod County and the City of Hutchinson have developed the plan, and would like the Council to review the final findings prior to finalization of the report. Please contact me if you have any questions prior to the presentation. Pooled on recvcled paper - C Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 553502522 320587- 5151/F" 320234 -4240 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Discussion of 5" Avenue SE Agreement with Dakota Rail (RaiUmerica) DATE: April 24, 1998 • A previous Agreement with Dakota Rail (RailAmerica) regarding the cost of installing improvements at the new 5 th Avenue SE rail crossing appears to be in question. A document was drafted according to the request of the Dakota Rail General Manager at the time, William Roufs. The document was signed by Mr. Roufs, and apparently approved by the City, although a signed copy can not be found. RailAmerica is now indicating that they consider the Agreement void, and would like to negotiate a new Agreement at a substantially higher price to the City. Barry and I will be reviewing our documentation and discussing this matter with RailAmerica. We plan on giving an update to the Council on Tuesday night. Printed on recycled paper - 7 04/17/98 FRI 11:17 FAX 5178233794 RallASerlca VAS 11002 Ra"IlAmereica iWO 101 Ent w s6 Vassar, 9171423-0090 ' FAX 5171823 -3794 Mr. 0. Bony Anderson Arnold, Anderson do Dove 101 Park Place H utchinson , MN 55350 -2563 Re: 5th Ave. SE Bridge & Roadway (City Proj 97 -071-3) 9.P. 133 -10"S Rail Crossing '®c While our respective offices are making minor alterations to the elusive easement to provide for my signature to be notarized in Tuscola County Michigan, rather than McLeod County Minnesota, another unsigned agreement has surfaced Dakota Rail (DR) general manager, Harry Krog received the attached letter from Quentin Larson, Project hlapector. Note it appears the agreement between the City and DR covering installation of the crossing was never executed by both parties. Apparently a draft atone time was signed by William Roufa on behalf of the Company (DR) but wss not signed by the City. Mr. Roufa, by the way, left our company about a year ago. Our Engineer, Mark Garvin tells me the installation cnstc for the signal system will be in the area of 526,000. We have no record of corporate approval having been granted to commit to this expenditure. Given DR's financial condition, today, it cannot bear such a cost. And, the draft sets limits on material costs beyond the stated estimate with DR nevertheless obligated to complete the project. Given the fact that more than a year has transpired, than estimates are out of date. Thus, the impact is an even greater financial liability for DR. And, tnnkly, such an investment, if the money were available, would better serve the raitroad and tts customers in the form of track maintenance. We are also concerned that wording in the project cost allocation section !caves it unclear as to whether the city is paying the material cosy of the signal system or just the crossing. Finally, as the owner of the property, McLeod County Rail Authority should be a party to the agreement. But, it is trot. 20:39Ud 012t t£2 02£:01 9601- G8S -02£ 31100 NOS83ONti O1ONdd:WOtlj OS:90 86- 81 -ddq • 04/17/08 FRI 11:18 FAX 3175233704 G. Harry Acderson Page 2 Ra1lAmerlca VAS Tn view of all of the above, we request_ that a new agremneul be raw vicc ; that the Rail Authority be allowed to participate; and, that the City agree to pick up both the installation and material costs of the signal sy.am. Since it OPPem this is an I Ith hour problem cm both sides of the issue, prompt attention to than issues appears necessary. Simerely, A Oel- Ralph Iden Assisa ur. Vice President Real Estate & Ttxba3tnal Developm= cc. H. Krog J.Ivtclaren G. T aak %o, Esq. S. Nies • IM 003 g -�) b0:39dd Ob2t7 t£2 O2£:01 9604- LBS -02£ 3f)00 N0Sd30t#1 0 ":WOd3 OS:9O 96 -BL -'tidy 04/17/98 FRI 1L :18 FAI 5178233794 Ra11Anorica VAS _ 004 .01 -37 -yn u� :u - - r City trf Hutchinson City Center • rrt MN 11 NNCaMe�w. MN 1131a -7117 G U ; n R ]20- ilr.�iM ,t K Gr li/1 (3 r April 7, 1994 I r f t Mr. Harry KmIL Gem Manager Dakota Rail, Inc 200 North Mill Street Fergus Falls MN 56537 RE: 5 Ave SE. Bridge & Roadway (City Proj 97- 07AL3) S.P. 133 - 104 -05 Rail Crossing Dear Mr- Kreg; I am writing this letter to inform you of the schedule for the roadway construction on 5� Avenue SE. The project was awarded and approved by MnDOT on 12/19/1997, with Structural S'pocialtia Inc. of Hueehlmon being the prime contractor. Structural Spccialriex one. wnrksd most of the winter months on the bridge structure and this past week has stoned on the roadway excavation and embankment. The underground will fallow, stating approximately the first week of May. The Underground will be tollowed by Class 5 Aggregate, Curb and Gutter and Paving starting approximately 6/1/1994. At the time this letter is written, the City is unable to find any document covering the installation of rho rail crossing and stop arms that has been signed by bah the City and Dakota Rail. ](we are unable to find said document, the City must go through Council approval an the agreement. We do have a draft copy of the agreement and wider Section 5 — Work Perfotmence and Time Schedule — Dakota Rail is to be notified that the City Project has been awarded. We are proceeding with the project, assuming that there may be minor changes, but due to timetable, we wanted to allow Dakota Rail as much notice sa r n ,ihle to eehadule and complete your work. If you have any questions feel free to call me at 1 -500- 955.6322. 5incerel Quentin Larson Project inspector QL/pv CC! John Rodoberg, Director of Engimering/Publie Works file: SP 133 - 104 -05 1-3/97 -07 SO:3Std • rw.a w wgcMl rroe -- 04/15/96 t1HD 1.6:03 ITI /RR NO 66651 0b2t• b£2 02£:01 960t7-L8S-02£ 3/100 N0521304C 0 TS:90 86-81 -acyd 04/17/98 FRI 11:19 FAX $178233794 RsilAaerlea VAS pf - id�Vl} U't_St3l� _1005 fl?Q[" F� G�.Iv.'' AGRFBI►'�tll • THIS AGREE AMT, made and entered into by and between The Qty of H utchinso n. Mcltod County, Mumma. bcremaher mformd to as - 11M Cl'I'Y and Dakota Rail Inc.. hatntnarer mfetred to as - M COMPANY - . WTTNESSRTH THAT. WMREAS. THE Cr Y proposes to construct 5th Avenue notes the right -af -way and track of THE COMPANY within THE CITY: and WHEREAS, the proposed 5th Avenue will requite esmbllshmeat of A new public u -Fade eI ing of THE COMPANY'S main tract in Hutchinson. Minucsow and WMUtEAS. THE CITY proposes to conusct Sth Avenue in the location as shown on the plan sawchsd hereto and rntzkod BahaWt "A end WHEREAS. the partly hereto desire to set forth the terms and conditions for c3lablishmcm constrtctim operation, and nuk tenattee of said crossing: and WHO WAS. amborization roust be received from the Shoe of UUnttcaaW Corrunissionu of Transportation, for establishment of the proposed now Vsde ctoasing; and NOW, T'1;MEREFORL is ccnaidcradon of the prendsm and of the mutual covenants and agtesment as hereinafter ennu fined_ the parties hereto saw as MOWS: 'ue t. Standard PmvW=A The Minnesota Deparurteat of Tnasportmdon "Standard Provisions for H1Rhway- Railroad Agrsaroenta" attached bwsto as hereby made a part of this Agreement. Section 2. R(dn -of -ww THE CITY hemby ageeaes that it will negotiate with THE COMPANY for the gtsntitrg by separate instrument and subject to THE COMPANY'S right thstsin. of a r i g ht- o f-way easernent requited for the commedon and maintenance of said 5th Avenue at grade crossing. Section 3. AsscssmMU THE CrM shad secure, or cause to be secured . all rights-of-way or camMents tsquutd for its project in addition to thu provided foe in SccWa 2 la:reof and shall construct and complete its prajcct all without cost or assca umnt to THE COWANY. Section 4. lutudiction Minneicta law sbould apply to ail aspects of the agixmsat 0 04/15 /90 ram 15:59 [TX /RX 210 66641 B -� 90:39dd 0b2b rsa 022 :01 9501 -LeS -024 3fCG NOSd30Nd 0 1S:90 86-81 -ddti 04/17/95 FRI 11:19 FAX 5176233794 RailAaerica VAS THE COMPANY shall cation do htsnnatiaa of now crossing ausiias on the 5th Avenue atouiag, u iadlatid on s o"A--A Plan marked ExMbit W. THE COMPANY sha rs"dsa all material and labor necessary to aomPIM die PmleM but May use its Mpimly employed force fef lastdlatloe. THE COMPANY shad cooeaknte the CPMLagS work with THE CITY. Work on the ptujaet may be completed prior to the road work oe Sib Avenue but Shall be completed witfiia thirty (30) days of nodacarioa that a coetrset The the read work has hoes awarded, If THE COMPANY detcamines it is tot paawibla W complete the work within the period harem speeefied. It th0 male a wrklm request to THE CITY for an extension of tif00 for completion, satdag f orth th"ein the Mason for Such extension. secaaa e. molar Can AUD ONJUM THE COMPANY Shan be Mpomible for the toad coat of installation costs cant the type gipping signals with motion season on Sib Avenue except the =mO&il" tree the ia.tis nn Af the aonina awfac s. ineiodin[ vtalimiaian' 8 we to be oasts up to 120 prtcettt of the mtai esdmata cost 22 set f ottb in quagmPh in at the paid by THE CITY. THE COMPANY CITY than teimburn T ' COWANY assts time as the atusinE is comPiwd. THE as provided provd heavi isk es for only tamar aetoany utearposaml lte a tiro projec t. IL It is nedaastood that fie following estimate is foe infam"fioual Purposes only. The estimated cost of the work to be done by THE COMPANY hereunder with its own equipment end toptlaely enspleysd feser and in seaoninuft with THE COMPANY'S agnaments sash such mgulirly employed forces is as follows• Nptwltbatsodin j airy plovisittn m the oontsuy as Stated to Pr�h 3A of this AQeern§M THE, Cn_Y S Costa Shan not exceed 120 pearmt of that Mumunt which is listed abo» Y 'TOTAL.'. THE C r1rZ toter sear UA"U47 n y O"'Y ice— ..risk In ar rwo al and 174E CITY reserves ton sigma. to noc participate in prelotx U%I= ie.:u.awi withers iss prior wnsaac If TtM Crry refuses to spptovo any 4=wtses. THE COMPANY Shan nevertheless complete the projem THE CITY Shall not un rasonsbly withhold its content to increase in the cost. 11006 Section 7. Work Galan In the event it is dete ilned that a chaesc from the statement of work to b pe dnrmcd COMPANY, m oudinad in tha eatimete above, is required, it shall be aothoA only Y b Y an amendment to ills op.amant executed prior to the performance of the watt involved in dw change. Section 6. ha■tat.w.wee on in Halt project THE COMPANY further agrws is Coneidaadon of THE Cfl'Y'S p TUB 16:10 [1'X /Rx NO sees] y L0:39tU Ot2t t£2 02£:01 9601- LBS -02£ 300 NOS630NU OION6ti:WO63 55:90 86- 81 -dcrd COST ESTIMA M SUM 4ARY 04/17/98 FRI 1 FAX 8178233794 Raileaerica VAS __ 007 p• - - la-Wet oat o with the latex type Of Sarfaa mattuial for "a to maintain wtvtea tits of "m Installed msrenaL If TkW COMPANY wishes to chaoie the rype of wfkm tm mW dtmWl du period. it must "Oti y and tecave appsOval hoe T"o C 1TY' must Detnage done by either THR CfYY Or TM LOMPANY� w the crassms �n aor the be repak" Y 10m as ppsctacable by THE COMPAlYY• P of dama{s shall to teaponsible for tha cwt Of the 96parr - When rite crossing susfaoe noeda to he replaced at the sod of the anatapated suvh rife of the me t a ll e d mmwmRL the alfested Perm will OCROdW a new agtaemMt Coecesfntr6 renewal of the crossing smuts in aLTordalloe with the statutes that Sm is emsgaaw at the ti", Seed n 9. rmm Re nal sluLL not be removed except Pursuant to the The erussmg SmIim ptovidad for in this sgecmmr tegoiretOeats ass lb" in Mhsn- Stet. 219.072 to 219.07 In the evcnt that cidrer railway or highway Improvements necesslnte a mw=P rent of the aasaia j radios at the cmasin& the patty nvoiring the improvement shad bear the entire cost of the rwraagement_ In the swat THE COMPANY abaedOm its railroad operations over said tract vc� d � CITY [tray. if it desires. W=Vi the O=ic rge and tesmr. ties rasnttiog P• mainuin the raWaM7 at is sale cost and BXPO ae- lY tiers is a mend for a coed detour m coaoec it with the installatiOO of said cro ssing s ttrfaoe. tli to get top rite road mail demw with '� CrTY k [hall be THE CI tY'! trxpmtsib' tY understood that THE COMPANY shell coordilm" any °°t +sty u toad detour. prior to the starting data. TM CITY shad bar all costs involved in semng P THE CITY roust be noditd 15 waning days in advance of when the road will be closed. THE CO?"ANY roust eaftWom she work within 5 days form statting in Order to reap the toad elosum to a admimum. If a mad detour is not feasible. the City shell fvmiah, street and maintain all Accessary c pro)"t area cantlol daviees tegmred to provsda safe movement Of vehticulat ltaRlc *m ugh dadN the entire period fire the bedaning Of caRWUC400 w the Anal completion thereof. TrsRle control devices inelede, but ate not limited W. bw" den, warning signs. traders. flasher+. norm, drums. pavement maddngs and tlagmsa u required nod suini nt bam weights to maintain barricade s"Uty. THE CITY shall be responsilda for the immediate repair a traf6o control dev i that heeeme damaged. �� a toyed. of all lights repl acerncat of all " an damaged, do yid or chit game to hrection properly. and of ad barricado w dux otherwise fail to stabilim do barricades. or of this AgrameOt. THE COMPANY agrou to rho following: Dttgra$ � � muree status. pnbtic No pctson shall. on ® the gtOds of race, color, religion. so. see. disabilitY, marital "Gistanoe slams, eelrninal moord. creed of mdOTW ogigin. be excluded gom frill emplOyrneat bene rights in. partleipslim in. be denied the te pr be f my sa and al ll a¢ iCabla and under any VIOXMCL semce, or activity coder the provi sions s o o[ any .. 44/14 /99 TUB 15:13 [TT/U NO 66931 SO:3.kid Ov2t t£2 O2£:Ol 96Ot- GSS -02£ a00 N0&J3(3kJ T0k":WM-U 2S:90 86- BT -adtl 04/17/98 — MI 11:21 FA3 8178232794 RailAaarica VAS sum laws against dlreriminatlon including rho Civil Rights Aux of 1964. If during the term of this Agreement it is discovered that THE COMPANY is not in aonTliance with the appllesble medadoes a aforesaid, or if THE COMPANY engages in any diserindnatoty Pecticm, then THE CITY. through the office. may canal said AgeWnM as provided by the eanrslledur' clause of this AgteezzleaL A. Maintain records wbieb tz flect aA tevenum, costs incurred and services provided in the pafermaaoa of this Apmmaet B. Apes that THE CnY, the State Auditor, or legiSUUve salthotity. of any of their duty audwebad representatives at any time during normal busincsa hours, and as often as dwy rosy doom masonsbly necessary, shall have scows to an the right to marAine. audit, excerpt, and transcribe any books, docnmerus. papa.. records. eta. and aecotmthm procedures and practices of THE COMPANY which ate relevant to the eoistrU . Section 13, Iadmaril9cadon And lumrice THE COMPANY agrees to itsdemnlry sad save hanntas THE CTI'Y. in DMcen and cmP►ayees against any sad all costs. dararpas, and claims whatsoever for damage or injury to shy person or persons. firm or corporations ari.ing out of any nagligenr or intentional act of T14E COMPANY, its Baste, officers or employes doting eh perktrmance of thin 2S Metric THE COMPANY shall provide and maintain In farce during the life of the contract, insurance covemp in the Wowing amounts: Sacdon 14. Mersec It is understood and agreed that the entire sgreermat of the parties is connived here and that this conduct .upetaedcs all oral agreements and negotiations batweea due parties relating to thus subject maw. All irons referred to in this contract are incorporated or attached and deemed to be put of the contract- SeOaon 15. Maiotmem And Receivables Any party to this scmm nt may assign asy tceeivables due them under this agreement. provided. however. such assignments .hail not relieve tits assignor of any of its rights or obligations under this agreetnertt- 16 008 04/14/96 TUB 15:13 [TI /R1 HO 66671 0 60:3S+dd 0b2t t£2 02£:01 960b- LBS -02£ 3100 NOS630NO O-ONJH:WGdd 25:90 66- ei -dcrd per )� Each Oautreoee WORMULS CONUMENSATION AND -- $100.000 MAPLOYER'S LLABhLITY (As nMimd by law including all states eadorntnent) CONaMEHEN31W GTIIERAL L1ABJ1XrY $200.000 5600.00 (UwAuding Promises and Operadcaa. Indtpwdeet Contractors) Sacdon 14. Mersec It is understood and agreed that the entire sgreermat of the parties is connived here and that this conduct .upetaedcs all oral agreements and negotiations batweea due parties relating to thus subject maw. All irons referred to in this contract are incorporated or attached and deemed to be put of the contract- SeOaon 15. Maiotmem And Receivables Any party to this scmm nt may assign asy tceeivables due them under this agreement. provided. however. such assignments .hail not relieve tits assignor of any of its rights or obligations under this agreetnertt- 16 008 04/14/96 TUB 15:13 [TI /R1 HO 66671 0 60:3S+dd 0b2t t£2 02£:01 960b- LBS -02£ 3100 NOS630NO O-ONJH:WGdd 25:90 66- ei -dcrd 04/17/98 FRI 11:21 FAI 5178273794 RallAeerlcs VAS .p -Aw -yn ui =azY ham have caused this Agteetneat to be executed in IN WnNMS WI;EPX301 the pules b their duly wAdxwtmd dupuomm oeueuepum eaob of w�hieh shW be aonsidaed a an otigiral Y offloea. m of the dun bdowr lndietwed- Fsaemed by THS CITY this E 0 _day of 19` SIGNED BY MAYOR OF I NSON AIT'ES1ED BY C:II'Y ADMRdISTRATOA P,,.umd by THE COMPANY this 3 L day of 19 y7 WITNESS i e1San3errtur svrrr.� . . _ %009 04/14/99 TUE 15:13 [TI /RI NO 00853 0 ol:39 ot2t t£2 02£:01 %0t- G8S -02£ 3600 N0Sd3GfJd (J S :90 66- 8i -ddtl 04/17/98 FRI 11:2 FAX 5178233794 Ra1lAUerlca PAS pf .14 -`yes Vra ate► 04/14/99 TV6 15:13 ITT /RX NO 8883 la 010 TT :3!Ddd 0t2t t'Z2 OZ£:Ol 9601- L8S -02£ 3'100 NOSd30Nti OIONid L•l0eld £S:90 86- 81-ddd FAX TRANSMISSION OTrKR TAE. VALLLY RAILROAD 200 NOWN MRJ. s n MMus r us. MN 66&37 Z 10 736 6073 rwx- e 18 736 7676 Tot David Pieper Date: December 31, 1996 Fax M: 612 595 5774 Pages: 1, including this cover sheet. FYnos: Bill Roufs Subject: Railroad Crossing at 5th Ave• in Hutohhtson, MN COMMENTS: Please make the foilowing changes in the proposed s®r Om m: w Pnregraph 2: "WHEREAS, the proposed 5th Avenue will require cstablishaxnt of a new pubHC at grade crossing of the Company's main track in Hutchinson, MN, and" Iasen paragraph calling for the installation of cantilever type crossing signals with motion sensors to be paid for by the City of Hutchinson. These to be installed at the same time as the crossing is placed, not at a future date as had been discussed earlier. Section 6 8: Cost stunmary should read: 72 L.F. Concrete Crossing with cantilever signals. Cost estimate should be $58,000 ( includes crossing and signal installation ) . If you have any questions, please do not hesitate to call nne. • Zoo /zooe 'OOSSV V WSO £LLSS6SZT9 YVd 9S :ZT 96 /£Z /60 APORW B3F[iNIQZ' From: JAMES MARKA _ Sent: Tuesday, April 21, 1998 2:33 PM To: MARILYN J SWANSON; BONNIE J BAUMETZ Cc: STEVEN C MADSON; JOHN RODEBERG; GARY D PLOTZ; MARK HENSEN Subject: For consent agenda- Use of Municipal parking lot Contractor Louie Damann is constructing Atty Neal Jensens addition to the rear of 22 Main St N. Mr Damann is requesting authorization from the City Council to use 2 -3 municipal parking spaces for approximately three months. The area will be utilized for his construction trailer and construction material storage area. This matter was discussed at the Mgmt Team meeting this morning and is forwarded with a unanimous recommendation for approval. Note -Chief Madson was not in attendance and may have some concerns. Please forward the City Councils decision to Mr Jensen after the next regular Council meeting. Thanks in advance. 0 9 0 0 April 21, 1998 To: Mayor Marlin Torgerson From: Lorin Pollmann As a member of the Senior advisery board and project coordinator, I would recommend the individual listed below that would make an excellent candidate for Senior Advisery Board Ex- officio member, until September 1, 1998 or until Teresa Hatten leaves, then would become a voting member. Due to the fact hopefully, we will be going into a building project for a new center, with Norman's experience as a building contractor (now retired) his expertise would be helpful. Thank You for your consideration. Norman H. Hoefer r 1225 Golf View Ct. NW Hutchinson, MN 55350 587 -4815 cc: Norman Hoefer Barb Haugen Hutchinson City Center 0 111 Hessen Street SE Hutchi sson, MN 55350-2522 320.587- 5151/Fe 320-234 -4240 MEMORANDUM TO: Mayor and Council FROM: Gary Plotz and Steve Madson SUBJECT: CONSIDERATION OF GRANTING CONSULTING CONTRACT REGARDING JOINT POLICE DISPATCH SERVICES TO THOM -TECH The committee of County Administrator, Nan Crary, Sheriff Kopesky, Police Chief Steve Madson • and myself have held several morning meetings concerning the direction of the police dispatch study. A "Request for Proposals" was developed and mailed to several consultants. The county received four proposals. Each proposal was reviewd; followed by committee interviews, and background/reference checks. The proposals submitted were 523,400, $16,700, $14,782.29 (including partial grant), and $11,500. The unani recommendation of the committee was Thom -Tech at $16,700. The County Board has taken action and approved the Thom -Tech proposal. Pursuant to the original commitment on the split (50150) the city share is $8,350. Pnn�d m mcycled Paper - 0 HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION ACTUARIAL VALUATION JANUARY 1, 1998 • L BORDEWICK & CO. BORDEWICK & CO. ACTUARIES AND CONSULTANTS i s March 11, 1998 Board of Trustees Hutchinson Fire Department Relief Association 205 Third Avenue South East Hutchinson, MN 55350 Attentions Mr. Gary L. Henke, Treasurer Gentlemen: 7241 OHMS LANE EDINA, MN 59499 612- 695-9992 Attached is the report which presents the results of the January 1, 1998 Actuarial Valuation of the Hutchinson Volunteer Fire Department Relief Association. I certify that all calculations with respect to the valuation were performed on the basis of the assumptions and methods outlined in the Exhibits of the report and the results are correct to the best of my knowledge. The Actuarial Valuation was conducted in accordance with my understanding of the applicable provisions of Chapter 69.733 and Chapter 356 of the Minnesota Statutes. Sincerely, James R. Bordewick, F.S.A. JRB:cah Attachment L� 7 HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION ACTUARIAL VALUATION AS OF JANUARY 1, 1998 • • Chapter 356.216 of Minnesota Statutes requires that an actuarial valuation of the fund be conducted periodically. An actuarial valuation is a calculation to determine the normal cost and accrued liability of the fund and includes a determination of the payment necessary to amortize the unfunded liability over a stated period and a determination of the payment necessary to keep from increasing. The actuarial valuation is conducted according to a stated actuarial cost method, Entry Age Normal Cost, and, as prescribed in Chapter 356.215, Subdivision 4(4), an interest assumption of 5% must be utilized. The By -Laws of the Association were amended effective October 1, 1995 to increase the monthly service pension from $7.00 to $8.00. This change increased the Unfunded Liability by $123,968. MEMBERSHIP There were 40 active members and in the actuarial costs. Member Exhibits B and C. 45 inactive members included statistics are shown in ASSUMPTION CHANGES There were certain changes in the actuarial assumptions from the previous actuarial valuation. These included changes in the mortality, turnover, and disability assumptions. These changes did not have a material effect on the actuarial results. Be BORDEWICK & CO. • ASSETS The net market value of the assets on December 31, 1997 Was $984,803.89. ACTUARIAL BALANCE SHEET The actuarial balance sheet is shown below as of January 1, 1998. Assets Market value of current assets $ 984,804 Unfunded liability 80,337 Present value of future normal costs 203,780 $1,268,921 Liabilities Present value of benefits • - active members $ 503,449 - retired members 713,565 - deferred members 51,907 $1,268,921 • -2- BORDEWICK & CO. • • ANALYSIS OF CHANGE IN UNFUNDED ACCRUED LIABILITY The unfunded accrued liability decreased by $126,131 from January 1, 1995 to December 31, 1997. The analysis of this change is shown below: 1. Unfunded Liability, 1 -1 -95 2. Amount By Which Contributions Were Greater Than Normal Costs and Interest Requirements 3. Increase In Accrued Liability Due To Benefit Increases 4. Net Actuarial Gain For The Period 5. Unfunded Liability, 12 -31 -97 (1) - (2) + (3) - (4) $206,468 102,276 123,968 147,823 $ 80,337 The net actuarial gain of $147,873 was primarily due to asset gains (growth in excess of 5% expected). There were also small gains from terminations. CONTRIBUTION REQUIREMENTS Section 69.773, Subdivision 4 of the Minnesota Statutes states that the contribution requirement is equal to the normal cost and expenses and amortization of the unfunded accrued liability by December 31, 2012 in this case. The following is a development of the contribution requirements. Normal Cost $ 21,088 Expenses 3,725 Amortization of Unfunded Liability 8,632 Interest 1,672 Contribution Requirement* $ 35,117 Cl •If payable on December 31, 1998 The minimum obligation of the municipality and township is generally equal to the contribution requirement, $35,117 less fire state aid. Fire state aid is expected to be $49,000 in 1998 and expected municipal and township contributions are $24,000 in 1998. The contribution required to keep the Unfunded Liability from increasing is $29,885. -3- eORDEWICK & CO. 9 ACCRUED BENEFIT LIABILITIES The summary below shows the actuarial value of benefits accrued to December 31, 1997. This value represents the liability on January 1, 1998 if no member had any service after December 31, 1997. Vested No. Liability Active Members 13* $ 176,027* Retired, Widows 37 713,565 Deferred Members 8 51,907 58 $ 941,499 Not - Vested Active 27 ** E 61,730 ** Total 85 $1,003,229 * Four members are 100% vested and 9 members are partially vested. 40 ** Liability includes non - vested portion of benefit for all members. The assets cover 98% of this total liability. For an on -going situation with periodic benefit improvement, it is unlikely that this coverage ratio will ever be 100% or greater. The summary above also represents the Pension Benefit Obligation for GASB No. 5. A -4- 6ORDEWICK & CO. BORDEWICK & CO. EXHIBITS Six exhibits are attached to this report. They are: Exhibit A .... Plan Outline Exhibit B .... Members Statistics Exhibit C .... Age /Service Distribution of Active Members Exhibit D .... Actuarial Assumptions Exhibit E .... Actuarial Funding Method Exhibit F .... Analysis of Possible Benefit Improvements and Changes • _5_ BORDEWICK & CO. u E X H I B I T S 0 • SORDEWICK & CO. LI EXHIBIT A PLAN OUTLINE 1. ELIGIBILITY: All regular active members in good standing of the Hutchinson Fire Department. 2. SERVICE BENEFIT: The later of age 50 or after completion of 20 years of active service with the Hutchinson Fire Department. Service is measured on a completed year basis. The monthly service pension is $8.00 per year of service payable for life. Maximum service is 30 years. 3. DEFERRED BENEFIT: The deferred benefit is equal to the following percentages of the monthly service pension ($8.00 times years of service). Years of Service 46 • 10 60% 11 64 12 68 13 72 14 76 15 80 16 84 17 88 18 92 19 96 20 100 4. DISABILITY BENEFIT: Sickness or injury and physician's report shows that duties of a fire fighter can not be performed. The disability is expected to result in death or last for at least 12 months. The disability benefit is a lump sum benefit equal to $50 for each year of service. 0 5. DEATH BENEFIT: A lump sum benefit equal to $5,000 for all active and deferred members. (By -laws to be amended to this definition). 6. OTHER: Incorporated May 6, 1907. 7. LAST AMENDED: October 1, 1995. Q-M BORDEwiCK & CO. 0 • • EXHIBIT B ACTIVE MEMBERS 1. There were 40 active members included in the actuarial costs. An age /service distribution is shown in Exhibit C. 2. The average entry age for the 40 active members was 27.4. 3. The total prospective annual benefit payable to the 40 active members at their retirement ages is $93,270. RETIRED MEMBERS 1. There were 37 retired members included in the actuarial costs. 2. The total annual retirement benefit payable to these members is $69,262. 3. The average current age of these members is age 59.6. DEFERRED MEMBERS 1. There was eight deferred members included in the actuarial costs. The total annual retirement benefit payable is $5,130. -7- BORDEWICK & CO. ❑i EXHIBIT C AGE /SERVICE DISTRIBUTION OF ACTIVE MEMBERS COMPLETED YEARS OF SERVICE 9 Ave 00 =4 55 = 9 10 -14 15 -19 20 -24 25 -29 30 -34 35 -39 40+ Total 20 -24 2 2 25 -29 9 9 30 -34 2 2 1 5 35 -39 2 4 3 9 40 -44 3 3 1 1 B 45 -49 2 2 1 5 50 -54 1 1 2 55 -59 60 -64 64+ Total 19 9 7 2 1 Average Age = 35.3 Average Service = 7.0 years 2 40 BOROEWICK & Co. •I EXHIBIT D ACTUARIAL ASSUMPTIONS MORTALITY: 1971 Group Annuity Mortality Table. MEMBER TURNOVER: In accordance with the following table: Aae Annual Rate 20 .054 25 .049 30 .037 35 .023 40 .011 45 .002 50 .000 9 0 DISABILITY: Age retirement costs and liabilities loaded 5 %. RETIREMENT: The later of age 53 or after 20 years of service. INTEREST: 5 %, compounded annually. ASSET BASIS: Market value. �Z BORDEWICK & CO. EXHIBIT E ACTUARIAL FUNDING METHOD ENTRY AGE NORMAL • 0 This actuarial funding method is one of the family of projected benefit cost methods. An estimate of the projected benefits expected to be payable under the plan is required to determine the costs and liabilities with this funding method. The NORMAL COST for each active member is the annual amount required from the member's entry date to retirement date so that the accumulated contributions at termination or retirement will equal the liability at that time. This cost is expressed as a level annual amount. The PRESENT VALUE OF FUTURE BENEFITS is equal to the value of the future benefits expected to be payable discounted back to the member's current age. Discounts include such items as mortality, turnover, interest, and any other decremental assumptions. The value includes the value of benefits for both active and inactive members. The PRESENT VALUE OF FUTURE NORMAL COSTS is equal to the value of the future NORMAL COSTS for the active members discounted for the decrements described above and payable from the member's current age to retirement age. The ACCRUED LIABILITY is equal to the difference between the PRESENT VALUE OF FUTURE BENEFITS AND THE PRESENT VALUE OF FUTURE NORMAL COSTS. The UNFUNDED LIABILITY is equal to the difference between the ACCRUED LIABILITY and the current valuation assets. ACTUARIAL GAINS AND LOSSES are reflected in adjustments to the UNFUNDED LIABILITY from year to year. -10- BORDEWIOK & CO. i EXHIBIT F 0 0 ANALYSIS OF POSSIBLE BENEFIT IMPROVEMENTS Based on the results of the January 1, 1998 Actuarial Valuation, we have developed the actuarial costs if the service pension was increased by $.50 and $1.00 death benefit to $5,000. These increases would apply to all members. The results are shown below: Current Benefit Normal Cost $ 21,088 Accrued Liability 1,065,141 Assets 984,804 Unfunded Accrued Liability 80,337 Contribution Normal Cost Expenses Amortization Unfunded Lia Interest Requirement:* $ 21,088 3,725 of bility 8,632 1,672 $ 35,117 *Payable on December 31, 1998. $.50 $1.00 Increase Increase in Service in Service Pension Pension $ 1,303 $ 2,605 66,302 132,604 66,302 132,604 $ 1,303 $ 2,605 - 0 $ 5,067 ** $ 10,131 319 637 $ 6,689 $ 13,376 * *Twenty year amortization of increase in Unfunded Liability. For example, if the service pension was increased to $9.00, the contribution would be $48,493 ($35,117 plus $13,376). The same procedure would be used to determine other service pension increaes. The increases would be a multiple of the $1.00 increases. -11- BORDEWiCK & CO. Actuarial Options Summery Trustees Review March 23, - 1998 1 6 322198 8:38 PM $8.00 $8.50 $9.00 Current Propose Propose Plan Plan Plan 1 -1 a9: Fund Balance ASSPiS 9A5,09A 9A5,09A 985,098 Liabilities 294 294 294 Fund Balance Required Reserves 1.065.141 1.131,443 1.197.745 Unfunded Accrued Liabiity (80,337) (146,639) (212.941) Fund Balance 984,804 984.804 984,804 Total Liabilities 8 Fund Balance 985 .098 985.098 985,098 Accrued Uabtllty 1.065141 1,131.443 1.197.745 Normal cost 0 0 0 % Fuded 92.46% 87.04% 82.22% 12- 31 -99: Assets 1.066.034 1.061.935 1.057.836 • 300 300 Liabilities 300 Fu ri Ralanre' Required Reseries 1.085.229 1.153.834 1,221.438 Unfunded Accrued Liability (20,495) (92,199) (163,902) Fund Balance 1.065,734 1,061,635 1,057,536 Total Liabilities 8 Fund Balance 1.066,034 1,061,935 1.057.836 Accrued Liabifih 1,065.141 1.131,443 1,197,745 Normal Cost 21,088 22.391 23.693 % Funded 98.11% 92.01% 86.56% 12-31 -99: As�uis 1.151.690 1.142.883 1,134.077 Liabilities 300 300 300 Fu)d Balance. Requredreserves 1,107.317 1,176225 1,245,131 Unfunded Accrued Liability 44,073 (33.642) (111,3541 Fund Balance 1,151.390 1.142.583 1.133,777 Total I lablities R Fiind Relanre 1 151,6790 1.142 883 1 134 077 Accrued Liability 1,065,141 1,131,443 1,197,745 Normal Cost 42.176 44,782 47.386 °.¢ Funded 103.9815 97.14% 91.06% Hutchinson Area Health Care Hutchinson Community Hospital Burns Manor Nursing Home • Dassel Medical Center • Winsted Family Practtce Clinic • 1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000 April 24, 1998 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center 111 Hassan St. S. Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: The board of directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on April 21, 1998, considered a request for purchase of a replacement video laparoscopy system for the Surgical Services area. The following is an excerpt from the minutes of that meeting: ' Video Laoaroscoov Svstem The board reviewed the capital expenditure request for purchase of a replacement video laparoscopy system for use during surgical procedures. This equipment allows surgeons to visualize tissue and • oxygen structure for increased safety in performing procedures. It was explained that the current system is eight years old and provides poor quality video. The technology used in this system is outdated, and the equipment cannot be upgraded. Due to the increased number of laparoscopic procedures being performed by three surgeons at HAHC, staff requested replacement through the group purchasing contract with VHA. The item had been budgeted for replacement in 1998 at a budgeted cost of $45,800. 'Following discussion, motion was made by Erickson, seconded by Matthias, to request authority from the City Council to purchase the replacement video laparoscopic system at a cost of $45,800. All were in favor. Motion carried" Thank you, in advance, for your consideration of this recommendation. Don Erickson will be able to answer any questions you may have about this request. Sincerely, Z ON A HEALTH CARE Philip G. Graves President PGG:lh • Attachments 7—A • HUTCHINSON AREA HEALTH CARE CAPITAL EXPENDITURE REQUEST FORM (Required for capital purchases of $500.00 or greater and having a depreciable life of one year or more) Cost Center Number: 6600 Capital Number: Cost Center Name: Surgery Date: 4/13/98 Capital Name: Video Laparoscopic System Description: System to include video Laparoscope, fight source, camera, monitor, insufflator, printer, with light cords and all set up cords. Present System: Eight years old — poor quality video — unable to use — presently using loaner equipment. Cannot be upgraded. Alternatives to Proposal: None- must have to perform laparoscopic procedures. • Rationale for Recommendation: Increased number laparoscopic procedures being performed by three surgeons requiring quality equipment. Amount Budgeted: $45,800 Proposed Purchase Price: $45,800 VHA Contract Pricing • If not budgeted, state budgeted equipment to be "traded" for requested capital equipment: Manager/ Division Director Supervisor Signature: B. Keller Signature: Jane Lien President Signature (required for purchases $5,000 or over): Phil Graves oA"&o lnp sys "piui 4198 JAL LAPAROSCOPIC VIDEO SYSTEM • Action Requested: Purchase of laparoscopic video system. System to include laparoscope, light source, camera, monitor, printer, insufflator with light cords and all set up cords. Background Current system is eight years old and is not providing adequate visualization of tissue and oxygen structure to safely do procedures. It has been the only system used up until the past month when a default occurred. The system is outdated and cannot be upgraded. During the past month we have been doing an extensive evaluation of 2 systems and have used them to do scheduled procedures. Strategic Consideration: 1. Provide image quality (clear, sharp) 2. Presently have three surgeons using this equipment. 3. Procedures have increased. January through March 1997 — 28 procedures January through March 1998 — 55 procedures 4. Laparoscopic procedures are considered minimally invasive surgery. These procedures are performed for diagnosing and treating gynecological and general surgery patients. Project future increases. Other Information: Recommend purchase of Olympic video system to coordinate use with urology instrumentation presently used and the potential gynecology instruments for the future. Financial: Cost: $45,800.00 Budgeted: $45,800.00 VHA Contract: Leasing contracts reviewed by E. Tusa. Not applicable or appropriate option at this time. "Wkiw lop nT npfial V98 JAL • • u q -zz- 9$ ��l ��1+ nSOn /'�a:rys�r�e� S ��Qnnjn an vL,c�Sn9 3 t �e�S �0f e C)OC 0" /IL I grCA L , �+� Po pe93&re, z5� </.9b 110i �2 w jcl T C brc L/rry QCY46eL I S'�ron� P�v3�lc p d�, 7`r «I �upc�d be �Lsct, on M�•ns�rre�' 9nd ors G. C oc.�� r �t e4s� d Lw- e�s 5 'Arev -1-s. w / 4pflc 4l oh 11 ry o,� Oe r /roJ t'CT 1.Z J Cv I n''�^ b c. O /o d �'L hoP C �h.s c,, m eg� - 7 - 4 j/rey �rn7 Oir3�i�oT r_1 LJ 9 - (f, 1 OPEN =AOLD COUNCIL REPORT - ------------------------- - - - - --- -------- - - - - -- 1980 TIDS JOHNSON, LEONARD G. MAY PAYMENT 10 IMPRO CONST BOLTON & MENK INC. < h PROFESS SERVICES - HAYDEN OSGOOD 1996 IMPRO CONST OSM c *> 1997 IMPR. CONST BRAUN INTERTEC CORP MN DEPT OF TRANSPORTATION SEH 1998 IMPR. CONST MCLEOD COUNTY RECORDER OTTERSTATTER, DAVID M. CAP.IMPRO.FUND LINDELL ENGINEERING CENTRAL GARAGE BRANDON TIRE CO ENERGY LOAN FD BETKER, PAUL PROFESS SERV -5TH AVE BRIDGE PROFESS SERVICES -AGREG TEST SHOP DRAWING, MATERIAL TEST PROFESS SERVICES -MAIN ST SIGNL ABSTRACT APPRAISAL FEES MECHANICAL BASIC FEE TIRES, STEMS, MOUNT /DISMNT BELTS, POLISHING PADS LABOR, 94 FORD WINDSHIELD, LABOR TIMBRER LOAD BOOSTER LOAD BOOSTER FRONT PADS, ROTOR LAMP BATTERIES CUMMINS WATER PUMP AIR FILTER, FUEL FILTER TOW BAR, SWITCH, CHAIN LADDER RACK REIMB -FILM WIRE, SULENOID LINKS ELK VINYL SIGN ra0llule7 APile*=Ri) \�mo7ugl 28- APR- 1998page 1 $812.76 - - -_ --_ $812.76* $533.40 $533.40* $15,340.07 $15,340.07* $786.50 $889.78 $355.14 $2,031.42+ $29.50 $175.00 $204.50* $2,000.00 $2,000.00* $1,300.71 $32.12 $2,238.93 $461.41 $489.90 $489.90 $201.87 $6.60 $280.58 $615.23 $79.36 $549.21 $184.46 $7.75 $271.85 $67.52 $37.28 $7,314.68* $373.03 $373.03* GENERAL FUND ALLIED MECH.SYSTEMS CARQUEST AUTO PARTS $898.66 CROW RIVER AUTO AMCON BLOCK CROW RIVER GLASS $374.58 CRYSTEEL DISTRIBUTING AMSTERDAM CRYSTEEL TRUCK EQUIP $57.89 HART'S AUTO SUPPLY ARNOLD'S OF GLENCOE HUTCHINSON WHOLESALE $3.50 INTERSTATE BATTERIES B & B SPORTS JERRYS TRANSMISSION $3,742.42 L & P SUPPLY CO BAERTSCHI & ASSC MACQUEEN EQUIP INC $75.00 NO STATES SUPPLY INC BAUERLY BROS INC. OLSON, JOHN $370.12 PLOWMANS BECKER ARENA PRODUCTS SORENSEN FARM SUPPLY $108.10 VIKING SIGNS BENNETT OFFICE SUP. TONER ENERGY LOAN FD BETKER, PAUL PROFESS SERV -5TH AVE BRIDGE PROFESS SERVICES -AGREG TEST SHOP DRAWING, MATERIAL TEST PROFESS SERVICES -MAIN ST SIGNL ABSTRACT APPRAISAL FEES MECHANICAL BASIC FEE TIRES, STEMS, MOUNT /DISMNT BELTS, POLISHING PADS LABOR, 94 FORD WINDSHIELD, LABOR TIMBRER LOAD BOOSTER LOAD BOOSTER FRONT PADS, ROTOR LAMP BATTERIES CUMMINS WATER PUMP AIR FILTER, FUEL FILTER TOW BAR, SWITCH, CHAIN LADDER RACK REIMB -FILM WIRE, SULENOID LINKS ELK VINYL SIGN ra0llule7 APile*=Ri) \�mo7ugl 28- APR- 1998page 1 $812.76 - - -_ --_ $812.76* $533.40 $533.40* $15,340.07 $15,340.07* $786.50 $889.78 $355.14 $2,031.42+ $29.50 $175.00 $204.50* $2,000.00 $2,000.00* $1,300.71 $32.12 $2,238.93 $461.41 $489.90 $489.90 $201.87 $6.60 $280.58 $615.23 $79.36 $549.21 $184.46 $7.75 $271.85 $67.52 $37.28 $7,314.68* $373.03 $373.03* GENERAL FUND ALLIED MECH.SYSTEMS TOILET ENCLOSURE $898.66 AMCON BLOCK BLOCKS, SAND, HEAVIES $374.58 AMSTERDAM MAIL LABELS $57.89 ARNOLD'S OF GLENCOE KOVAR CLIPS $3.50 B & B SPORTS PADDLE BOATS $3,742.42 BAERTSCHI & ASSC RENEWAL NOTICE $75.00 BAUERLY BROS INC. FOOTING, REROD $370.12 BECKER ARENA PRODUCTS CLEANER $108.10 BENNETT OFFICE SUP. TONER $306.30 BERKLEY RISK SERVICES APRIL PROFESS CONSULT SERV $800.00 BIG BEAR 8' FIBERGLASS $136.43 BRANDON TIRE CO TUBE, MOUNT /DISMNT $15.95 BRANDT GARMET LETTERING POLO'S $104.70 BRAUN INTERTEC CORP PROFESS SERVICES -PVMT MGMT SYS $850.26 BRENHAUG, JEFF REFUND AIRPORT FUEL CARD $25.00 BROWNS FLORAL FLOWERS- ELAINE CLARK $21.25 BURNS SECURITY LABOR, KEYPAD, SERVICE CALL $348.04 BUSINESSWARE SOLUTIONS DIAMOND SUPRAEXP, KAYAK XA $2,865.93 CADD /ENGINEERING SUPPLY BLUELINE $256.92 CAMERA SHOP REPRINTS $151.34 CASH WISE COFFEE $175.89 COLORADO TIME SYSTEMS CONSOLE ALL SPORTS $145.00 COMM TRANSPORTATION HANGAR LOAN PYMT $700.00 COUNTRY KITCHEN PRISIONER MEALS $16.83 CRAVENS, BOBBI REFUND - CANCEL UNICYCLE CLASS $20.00 �r � f \J 0 �q / OPEN -HOLD COUNCIL REPORT 28- APR- 1998page 2 GENERAL FUND CROW RIVER AREA QUALITY COUNCI APRIL -M SWANSON, B EWING $25.00 DAIRY QUEEN SMALL BLIZZARDS $54.53 DAMMANN, BETH REFUND -CLASS CANCELLED $8.00 DEPT NATURAL RESOURCES DNR FEES TO STATE $1,453.00 • DEPT OF PUBLIC SAFETY -OISM CONNECT & OPERATIONS CHARGES $390.00 DIRECT SAFETY CO LOCKOUT STN, SIGN $119.98 DOMINO'S PIZZA PIZZAS -EE RECOGNITION $78.45 DRAHOS, PAULA REFUND -CLASS CANCELLED $15.00 ELECTRO WATCHMAN ANNUAL CHARGE $766.80 ELTGRATH, JOE REFUND -CLASS CANCELLED $35.00 ERLANDSON, DAVID REIMB- TACTICAL SLING, POUCH $279.71 FAYE & DAVE'S UPHOLSTERY FABRIC, LABOR, UPHOLSTER CHAIR $158.12 FEDERAL SIGNAL CORP SERVICE REPAIR LABOR $195.25 FISCHER, DEBORA REFUND -CLASS CANCELLED $8.00 GALL'S INC COMMAND VESTS, PANELS $51.96 GASSMAN, GERALD MV DOOR REPAIRS $40.00 GENERAL OFFICE PRODUCTS LETTER TEI $1,050.89 GLENCOE MEDICAL CLINIC ER -LEVEL 2 $63.00 GOV FINANCE OFFICERS ASSC MEMBERSHIP RENEWAL $145.00 GRINA, LISA REIMB -TAPE, POST IT'S $7.08 HARTLEY, KIMBER ICE SHOW INSTRUCTORS $473.07 HEIMAN FIRE EQUIPMENT LANTERN, FACESHIELD $1,255.63 HEINE, JAY BROOMBALL REF $150.00 HEMMAH, KATHY REIMBURSEMENTS $71.60 HENDERSON -REED, KARI GYMNASTICS INSTRUCTOR $340.00 HENSEN, MARK REIMB - UTILITY KNIFE $3.18 HILLYARD FLOOR CARE / HUTCHINSON BOWL BLOCK $683.53 HUTCH CONVENTION & MARCH LODGING TAX $5,144.05 HUTCH FIRE DEPT GENERAL ACCT REIMB TO FIRE ACCT $873.61 HUTCH SOFTBALL SOFTBALL REGISTRATION $3,860.00 HUTCHINSON AREA HEALTH CARE HEP B VACCINE $180.00 HUTCHINSON UTILITIES MARCH GAS & ELEC $13,089.21 HYHA CONCESSIONS BUY OUT ARENA $122.98 IND.SCHOOL DIST. 4423 FEBRUARY ENROLLMENTS $6,489.00 JACK'S UNIFORMS & EQUIPMENT UNIFORMS $705.39 JACKSON & GIBBENS JACKET $105.90 JACOBSON, JILL REFUND -CLASS CANCELLED $49.00 JACOBSON, LYNN REFUND -CLASS CANCELLED $29.50 JOHNSON, DOUG L. REIMB -MEALS $8.24 K MART 1ST AID SUPPLIES, BATTERIES $81.43 L & P SUPPLY CO 21" 2 CYCLE MOWER -LESS TRADE $264.92 LARAWAY, RUSSELL REFUND SR TOUR $54.00 LEAGUE OF MN CITIES QTR 4 W. COMP $34,055.66 LJUNGREN, ROBIN REFUND -CLASS CANCELLED $35.00 LUND, PATT REFUND -CLASS CANCELLED $15.00 MAIN STREET SPORTS BAR MEAL $6.12 MCGARVEY COFFEE INC COFFEE $179.52 MCLEOD COUNTY AUDITORS OFFICE GAME & FISH FEES FOR LICENSES $1,320.00 MCLEOD COUNTY RECORDER FILING FEES $103.50 MCLEOD COUNTY TREASURER PARCEL LISTING FOR MARCH $2.00 METRO ATHLETIC SUPPLY SOCCER BALLS $98.30 MN U C FUND QTR 1 1998 $721.46 MODERN MAZDA TOW VEHICLE $34.08 MOORE, ANDREA REFUND -CLASS CANCELLED $8.00 MUSIC STORE, THE TAPE DUPLICATION, BLANK TAPES $26.28 NATL FIRE PROTECTION ASSC MEMBERSHIP RENEWAL $115.00 NEVCO SCOREBOARD CO BOARD SERVICE $156.27 NIES, JEFF REIMS -SEAL SAVER $7.40 NO STATES SUPPLY INC WIRE BRUSH $366.04 NOVAK ARDOLF FRAMING & PHOTOGR ID CARD, ID BADGE $146.97 OSM PROFESS SERVICES -BLUFF ST $260.84 PECK, ROGER REFUND -CLASS CANCELLED $35.00 PELLINEN, WILLARD PROFESS SERVICES -LAND SURVEY $150.00 PETERSON BUS SERVICE COACH TO RED WING & MPLS $698.30 PETERSON, SONJA REIMB - WRAPPING PAPER $4.97 PIONEER BLACK ENAMEL $73.70 PLOTZ, GARY D. REIMS -MEALS & MILEAGE $93.30 POLICE INSTITUTE REG -DAVID ERLANDSON $300.00 QUADE ELECTRIC KENDALL LENS $65.50 QUARTERMASTER SHIRT, TROUSERS, SUSPENDERS $72.60 R & T SPECIALTY SQUEEZE BOTTLES $18.50 RESPOND SYSTEMS SAFETY SUPPLIES $56.05 ROWEKAMP ASSOC GIS PUBLIC SAFETY SEM -L HUHN $50.00 SAFETY CHECK SUBSCRIPTION RENEWAL $137.08 SCHNOBRICH, MARK REIMB -GAS $10.00 SERVICEMASTER APRIL SERVICE $1,754.59 OPENz HOLD COUNCIL REPORT 28- APR- 1998page 3 -------- ------------ GENERAL FUND - - -- - -- ------------------------ SHARE CORP - -- -' PROPDXY 20, OIL $170.08 -- SHOPKO AEROVNTG BLD 22" $71.65 SHRED -IT SHREDDING SERVICE $76.59 SIMONSON LUMBER CO TREATED LUMBER, BEECH DOWEL $273.92 SIMPLEX TIME RECORDER CO SERVICE READER $456.00 SORENSEN FARM SUPPLY QUICK CUT SAW, BLADE $83.07 STANDARD PRINTING BROCHURE $441.45 STREICHERS HELMETS, BIKE SHORTS $155.75 SUBWAY BOX LUNCHES $71.73 TALLEY, SHARON REIMB -GAS & USE OF PERS. VEH $9.51 TELECKY, DONNA REFUND - CANCEL UNICYCLE CLASS $20.00 TWO WAY COMM INC BATTERY, CHARGER $694.94 UNITED BLDG CENTERS LUMBER $564.46 UNIVERSITY OF MN REGISTRATION FEES 6 $390.00 US CAVALRY SHIRTS, TROUSERS $71.85 VIKING OFFICE PRODUCTS FAX PAPER $13.63 VULCAN INC CANTILEVER ARM, BRACKETS $221.78 WAL -MART PHONE $215.55 WARNING LITES OF MN ORANGE REFLECTIVE CONES $446.67 WILD, DEANNE REFUND -CLASS CANCELLED $15.00 WILLIAMS STEEL & HARDWARE 24' TUBE, A36 ANGLE $343.96 XEROX COPIER CHARGE -MARCH $625.00 YERKS, MICHAEL REFUND -CLASS CANCELLED $29.50 < *> $98,190.44* HUTCH COMM DEV.0 CROW RIVER AREA QUALITY COUNCI APRIL SESSION -MB SCHAUFLER $5.00 CROW RIVER PRESS INC ENVELOPES $252.83 GENERAL OFFICE PRODUCTS LABELS $43.43 SUBWAY PARTY SUB $42.39 < *> $343.65* HUTCH TRANS FAC. D2 SERVICES SOFTWARE SERVICE $30.00 HARTLAND AVIATION AV FUEL $9,731.02 MCGARVEY COFFEE INC COFFEE $35.63 QUADE ELECTRIC CORE DRILLING $211.19 RCH INC DIESEL FUEL $4,288.90 WITTE SANITATION MARCH SERVICE $116.42 < *> $14,413.16* ICE FUNDS HUTCHINSON AREA HEALTH CARE EAP SERVICES $150.00 < *> $150.00* LIQUOR STORE BELLBOY CORP APRIL MISC CREDIT $2,139.83 CITY OF HUTCHINSON MARCH WATER /SEWER $32.19 CMI REFRIGERATION ICE BAGS $860.00 ED PHILLIPS & SONS CO. APRIL WINE PURCHASE $6,144.32 GRIGGS & COOPER TOBACCO DIV APRIL MISC CREDIT $32.77 GRIGGS COOPER & CO LIQUOR CREDIT $10,186.68 HILLYARD FLOOR CARE / HUTCHINSON TISSUE $44.73 JOHNSON BROTHERS LIQUOR CO. MARCH WINE CREDIT $4,465.22 JORDON BEVERAGE INC. APRIL BEER PURCHASE $2,626.90 LEAGUE OF MN CITIES QTR 4 W. COMP $789.82 LENNEMAN BEVERAGE DIST. INC APRIL BEER PURCHASE $6,256.70 LEO'S TRANSFER MARCH /APRIL FREIGHT $938.22 LOCHER BROS INC APRIL BEER PURCHASE $14,810.60 MARGRON- SKOGLUND WINE IMPORTS APRIL WINE PURCHASE $2,748.50 MCGARVEY COFFEE INC COFFEE $33.25 QUADS ELECTRIC BULBS $6.47 QUALITY WINE & SPIRITS CO. APRIL LIQUOR PURCHASE $4,364.37 STANDARD PRINTING OFFICE SUPPLIES $261.51 TRIPLE G DISTRIBUTING INC APRIL BEER -REST OF PAYMENT $24,800.80 < *> $81,544.88* PAYROLL FUND A-ETNA VARIABLE LIFE ASS. CO. EE CONTRIB 4 /1B $575.00 AMERICAN FAMILY INS CO. EE CONTRIB 4/18 $117.04 GREAT WEST LIFE INS. CO. EE CONTRIB 4/16 $100.00 H.R.L.A.P.R. EE CONTRIB 4/16 $170.08 ICMA RETIREMENT TRUST EE CONTRIB 4/18 $2,601.17 PERA LIFE INS CO. EE CONTRIB 4/16 $114.00 PERA- D.C.P. EE CONTRIB 4/18 $52.02 PRUDENTIAL EE CONTRIB 4/18 $180.00 1 I u OPEN -HOLD COUNCIL REPORT 28- APR- 196 8page 4 -_ __ _ PAYROLL FUND PRUDENTIAL MUTUAL FUNDS --------------------------------------------------- EE CONTRIB 4/18 $30.00 PUBLIC EMPLOYEES EE CONTRIB 4/18 $16,763.01 TEMPLETON INC EE CONTRIB 4/18 $480.20 WADELL & REED EE CONTRIB 4/18 $150.00 < *> $766.80 REFUND DOUBLE PAYMENT $21,332.52* SCDP 97 Hsg Reh EVEN -TEMP CONST & KRAMER ELEC ELECTRICAL EVEN -TEMP CONST & RIVER'S EDGE PLUMBING WORK EVEN -TEMP CONSTRUCTION CARPENTRY WORK c *> WATER /SEWER FUND AUMA ACTUATORS B.A. LIESCH ASSOCIATES BUSINESSWARE SOLUTIONS CAREER TRACK PUBLICATIONS CURTIS 1000 D.P.C.IND.INC DORNER PRODUCTS INC DYNA SYSTEMS ELECTRO WATCHMAN FENSKE, ARNOLD FISHER SCIENTIFIC FRENCH, ANITA GENERAL REPAIR SERVICE GOPHER STATE INC HANSON, SCOTT HARRIS COMPANIES HAWKINS WATER TREATMENT GROUP HILLYARD FLOOR CARE / HUTCHINSON HUTCHINSON UTILITIES INDIANHEAD SPECIALTY CO JEFF'S ELECTRIC KET SCRAP LEAGUE OF MN CITIES NCL NORTHERN HYDRAULICS RESPOND SYSTEMS SCHRAMM IMPLEMENT SERCO LABORATORIES SHARE CORP TEK MECHANICAL TELXON CORP US FILTER /WATERPRO USA WASTE SERVICES INC WASTE TECH WATERLINK HYCOR WITTE SANITATION $12,550.00 12,425.00 25,200.00 $50,175.00* REPAIR WORK, PARTS $1,543.33 PROFESS SERV COMPOSTING PRMT $144.00 INKJET CARTRIDGE $87.86 REG -RANDY DEVRIES $99.00 ENVELOPES $1,229.26 DPC INDUST $186.00 TECH SUPPORT NETWORK $600.00 DRILL BIT $42.28 ANNUAL CHARGE $766.80 REFUND DOUBLE PAYMENT $27.55 LAB SUPPLIES $1,822.24 REFUND DOUBLE PAYMENT $42.50 LABOR, PARTS $218.30 MARCH CALLS $45.50 REIMB -STEEL TOED BOOTS $60.00 MARCH SERVICE MAINT INSPECT $1,754.28 HYDRO ACID 749.93 DEGREASER 429.93 MARCH ELEC $607.23 SELF INKERS $68.25 LABOR, OUTLET $740.00 OPERATING SUPPLIES $20.00 QTR 4 W. COMP $3,410.52 LAB SUPPLIES $507.08 CASTERS $126.66 SAFETY SUPPLIES $25.65 FLANGE, LABOR $289.81 WATER TESTS $627.20 SHARE CLEANER $164.38 GALV PIPE $6.69 BATTERY, NYLN 710 $273.98 WESTERN CS REPAIR LID $6,030.44 LOADS 3/2 - 3/13 $9,462.58 CYCLONE $2,014.54 BRAKE COIL KIT $617.06 TRUCK TIME & LABOR $220.00 $35,060.83* $329,820.34* 0 le IMM12DIATE PAY COUNCIL REPORT 28- APR- 1998page 1 _ _ GENERAL FUND _______________ __ ________ DEPT NATURAL RESOURCES __ _ DNR FEES TO STATE ____________ $1,210.00 HUTCHINSON UTILITIES REIMS WORK COMPENSATION $4,378.69 J.C.PENNEY CO PANTS $28.49 MCLEOD COOP POWER MARCH ELEC $1,316.71 MN DEPT OF REVENUE PLANNING FEES $1,093.37 ON CUE REF BOOKS $203.62 TRAVEL EASY TOURS SR TOUR $742.50 UNIVERSITY OF MN REG- TOM GIFFERSON $85.00 <*' $9,058.38* LIBRARY FUND DS FIRSTAR BANK OF MINNESOTA PRINCIPAL PAYMENT $84,281.25 < *' $84,281.25* LIQUOR STORE CITY OF HUTCHINSON LOTTERY PAYMENT $658.00 QUALITY WINE & SPIRITS CO. APRIL LIQUOR $6,413.19 < *> $7,071.19* PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. AETNA VARI $575.00 AMERICAN FAMILY INS CO. AFIC $27.88 GREAT WEST LIFE INS. CO. GREAT WEST $100.00 H.R.L.A.P.R. HRLAPR $170.08 ICMA RETIREMENT TRUST ICMA PET $2,601.17 PERA LIFE INS CO_ PERA LIFE INS $114.00 PERA - D.C.P. EMPLOY CONTR $52.02 PRUDENTIAL PRUDENTIAL $180.00 PRUDENTIAL MUTUAL FUNDS PRUD MUTUAL $30.00 PUBLIC EMPLOYEES EMPLOYEE CONTR $17,461.91 TEMPLETON INC TEMPLETON $480.20 WADELL & REED WADELL & REED $150.00 w < ' $21,942.26* WATER /SEWER FUND COMPREHENSIVE ENVIRONMENTAL SO ECO -BAGS $3,460.80 FIRST TRUST PRINCIPAL PAYMENT $167,175.00 < *> $170,635.80* so $292,988.88* WIRE TRANSFERS WATER /SEWER USE TAX HATS FUND FUEL TAX $5757.00 617.60 J MID - MINNESOTA DEVELOPMENT COMMISSION W IRSION OFFICERS Reilly Chairperson John Mlinar Vice Chair Edward Mlynar Secretary/Treasurer • 11 April 23, 1998 EXECUTIVE DIRECTOR H. Eugene Hippe Mr. John Cosgrove Business and Community Development Representative Minnesota Department of Trade and Economic Development 500 Metro Square 121 Seventh Place East St. Paul, MN 55101 -2146 RE: City of Hutchinson Flood Grant Semiannual Progress Report Dear Mr. Cosgrove: PROGRAM AREAS Community Development Transportation Planning Economic Development Area Agency on Aging Grants Administration Building Inspections FOR YOUR INFORMATION Enclosed please find the original Semiannual Progress Report for the Hutchinson Flood Recovery Grant, FLOD -97- 0089 -W- FY -97, for the reporting period through March 31, 1998. It was also faxed to you today. If you have any questions or require additional information, please call me at 320 - 235 -8504. Thank you. Sincerely, 2L�tr - Rebecca Stoen Community Development Planner Enclosures cc: City of Hutchinson i f 333 WEST SIXTH STREET • WILLMAR MN 56201 • TELEPHONE 320/235 -8504 • TOLL FREE 1- 800450.8608 FAX 320/235-1329 • E -MAIL midmndevcom@villmar.com 0 0 Minnesota Small Cities Development Program Semiannual Progress Report 0 Grant Number FLOD -97 -0089 -WFY97 Grantee Name CI of Hu tchinson Grant Period 12/15/97 - 10/31100 X Progress [] Final: Page 8 attached This report covers from grant award through: [X_I March 31, 1998 [] Sept. 30,19_ Project Title - Hutchinson Flood Recovery Amount of SC p und received through the end of the period $17,437.36 FINANCIAL REPORT BY ACTIVITY Budget S.C. D.P_ Other Total Expenditures S.C.D.P. Other Total divity Activity Federal Number Tile Objective UCDN /t Acquisition, SF Homes/Urgent Need 447,625.00 447,625.00 895,250.00 0.00 148,259.81 148,259.81 Residential Acq, Admin/Ilrgent Need UCDN/ Clemnce, Residentiargenl Need l/U 8,000.00 52,500.00 8, 000.00 16,000.00 105,000.00 13,542.12 0.00 0 .00 13,542.12 52,500.00 0.00 _ 0.00 UCDN/I Acquisition, Commercial/ Urgent Need 374,125.00 374,125.00 748,250.00 0.00 4,250.00 4,250.00 UCDN/2 Commercial Acq,Adm / Urgent Need 4,000.00 4,000.00 8,000.00 3,983.23 0.00 3,983.23 Clearance, Commercial/Urgent Need 25,000.00 25,000.00 50,000.00 0.00 0.00 0.00 UCDN /8 Relocation , Leased Res/Urgent Need 51,000.00 0.00 51,000.00 6,143.33 0.00 6,143.33 /13 General Admin., MMDC 17,985.00 17,985.00 35,970.00 2,247.20 0.00 2,247.20 113 General Admin., City 5, 000.00 5,000.00 10,000.00 0.00 390.23 390.23 Total 985 934 235.00 1 25 915.88 152 900.04 1 178 615.92 FOR DEPAR TMENT USE ONLY This section prepared by (give Name, Address, Telephone number): Rebecca Stoen Mid - Minnesota Development Commission 333 West Sixth Street Willmar, MN 56201 (320) 235 -8504 Manager Name Date Reviewed :_/ I Report Revision # See Instructions on reverse side page Mirvn aDepr wad TnawEe lcDeveftm" 2N7 Minnesota Small CiAevelopment Program Semiannual Proaress Report C � J Grant Number: FLOD- 97- o089- W -FY97 ro W - _ - Hutchinson Flood Recove Grantee Name City of Hutchinson This report covers from grant award through: F Mach 31, 1998 O September 30, 19_ Status of Non SCDP Funds (Including program Income) Activity Tllle Source of Funds Budget Arnount Received to Date Expended to Dale UCDN /I Acqui sition, SF H omes/Urgen t Need Residential Acq, Admin/Urgent Need Department of Natura Re source s Department of Natural Resources 4 47,625 .00 8,000.00 14 9,350.00 14 8,259.81 0.00 UCDN/z Clearance, Residentiawrgent Need Department of Natural Resources 52,500.00 12,500.00 UCDN /l Acquisition, Commercial/ urgent Need Department of Natural Resources 374,125.00 124,810.00 4,250.00 UCDNR Commercial Acq Adm / Urgent Need Department of Natural Resources - 4,000.00 0.00 clearance, Commereia[Mrgent Need Department of Natural Resources 25,000.00 8,340.00 13 General Admin, MMDC Department of Natural Resources 17,985.00 0.00 13 Gemral Admin., City Department of Natural Resources 5,000.00 5,000.00 39023 Totals 1 934 235.00 300 152,900.04 Comments: 5@n UCInONS ON REVERSE SmE page 2 MirMmfa DeE� or TrO&. Ecm Drmbp�nwt ]A] Semiannual Proaress Resort Grant Number. FLOD- 97-0089- W -FY97 Grantee Name � City of Hutchinson Period covered from grant award through: ❑X March 31, 1998 El Sept 30, 19 Project Hutchinson Flood Recove Program Income Status Activity rue Program Income Received: Grant Ws End 3/31 End 9/30 Total for Year Program Income Status Program Income Balance and Expended Activity Previous Balance Current Income Income Available Period Expended Ending Balance n/a Comments on Program Income Describe the rate, term, and average principal for loans made for each activity: n/a Describe the status of loan repayments compared to the payment schedules: n/a Describe how program Income is being used currently and how it will be used after close out: No program income received SEE tdsrxuMoras ON REVE a sme page 3 M irn Dw.e� of Tads aid Emvmao Dn bMieni nsr • Minnesota Small Citiesqkvelopment Program Semiannual Progress Report 0 Grant Number FLOD-97- 00 W -FY97 Grantee Name � City of Hutchinson Project Title -- Hutchin Flood Recove Period covered from Grant Award through: March3t 199a Se tember 30, 19 Units, Persons Served, and Beneficiaries by Activities [Exclude General Administration from this page] Activities Goals/Proposcd Accom - -Z� Number of Appl icenLs who arc: Number of beneficiaries who arc: Unit9 - - ; rm�r be � rmo d a�Wt w.1 Pack as Aluka r.err d UCDN/1 Acquisition, SF Horses 15 n1a We 2 4 0 15 TO T 0 0 0 2 2 0 0 0 0 0 Residential Acq, Admin. n1a n/a n1a We n/a n/a UCDN Clearance, Residential 15 Ma n1a 0 n /a n/a UCDN/1 Acquisition, Commercial 3 n/a We 0 We n/a UCDN2 Commercial Acq,Adm. 1118 111a n1a We n/a n/a Clearance, Commercial 3 n/a n/a 0 n/a n/a UCDN/8 Relocation, Leased Res. 11 31 28 2 3 2 9 0 2 0 0 1 18 0 15 0 0 1 Comments: (Explain source and method of collecting data for the number of applicants and beneficiaries reported.) Data collected through personal interviews with applicants. See instructions on reverse side 7/97 (Jdyt: 4 wn Depraemd Yme emom.o uavd.p Minnesota Small CADevelopment Program Semiannual Progress Report 0 Grant Number FL00.97- M9- W -FY97 Project Title e Hutchinson Flood Recove Grantee Name City of Hutchinson rr I—Lf in � March 31, 1998 E::] September 30, 19 A: Construction Contracts Awarded and Dollar Amounts This Period C umulative (to Date) 0 0 1. Total amount of construction and construction related contracts awarded 0 0 2. Total amount of non construction contracts awarded (such as General Administration, Audits) B: Women, Minority Owned Businesses/Section Three Contract Activity this Reporting Period 1. Contractor/Subcontractor Name, Address & ID# Code - 1- Construction 2- Education/frainin 3-Othe include supplies 3rofessional service all other # Total Contract Amount Activity Title Race/EthnWGender Codes of Contractor, . if Section 3 contractor (1) (2) (3) ( <) (5) (6) while Bld A.m,or Asr4o. Finak Not .d P.Mck Mm Wane. o.nd K IWMr AI,W.N.m� Bmnm C: Section 3 Economic Opp ortunities for Low & Moderate Income Persons [Section C applies only to contracts->$ 100,0001 Contractor/Subcontractor Name, Address & to# # New Hires Total new hires by job category (1)Profeniww (2)Techoicr (3)OBkdCk. l Sj) Tr.& 14 # of Section 3 Residents Tninm/ F PbY— AM— 1 Race / Ethnic / Gender Codes of New Hires (1) (2) (3) (4) (5) (6) WhiK Birk Admw Amin FmJ riot mt hch r�diu ar W..�..d H' HiwLnic trpk hh dr Abler. N.fiw B 1l No contracts have been awarded in this reporting period. See Instructions on reverse side paged 3AWKa. Davr3m.t OfTnd. and E. D..d.Mm 2W • Minnesota Small Cit &evelopment Program 0 Grant Number Project Td1e Name Period covered from grant award through: X] March 31, 1998 0 September 30, 19_ Please note that all grantees must undertake activities to affirmatively further fair housing, regardless of the nature of the grant. Grantees must report on fair housing activities at least once during the year. a. List activities proposed in Fair Housing Plan of Action to affirmatively further fair housing. 1. Develop and distribute written Fair Housing Materials and information. 2. Make Fair Housing information available to the general public, City Council, and business people. 3. Publication of Fair Housing Notices in local paper. 4. Undertake other activities as appropriate. 5. Report activities annually. b. Describe the activities undertaken during this reporting period to affirmatively further fair housing. Include dates. I. Fair Housing posters were hung in City Hall on April 13, 1998. 2. Fair Housing information was made available to renters receiving relocation counseling throughout the month of March, 1998. on reverse Mtrrgraa Dapr art d Trade ana Emr c Dewbrx w 2W 0 Minnesota Small Citl�s Development Program 0 Grant Number Grantee Name FLOD- 97-0089- W -FY97 City of Hutchinson Period covered from grant award through: Project Title ® March 31, 1998 September 30, 19_ Hutchinson Flood Recove NARRATIVE Throughout this reporting period, ten purchase offers have been made and six offers have been accepted. Two residential properties have been purchased through March 31, 1998. One commercial property and six residential properties will be purchased by the end of April 1998. Relocation assistance is being provided for eleven renter households due to the purchase of five tenant occupied properties. Two households have already relocated, one of which has used the relocation payment for a down payment to purchase a home. Two commercial tenants will also require some relocation assistance due to the purchase of the Fahey Sales Building. Relocation expenses have exceeded estimates of both the amounts budgeted for costs and administrative time needed to complete the relocation. The increased costs are due to the low rents at the displacement units and high cost of replacement units currently available in Hutchinson. A budget revision will be requested in the near future to account for these additional expenses. No significant problems or time delays have been experienced during this reporting period. Anticipated Audit Submission Date CERTIFICATION: I certify to the best of my knowledge and ign re o pr uecf6rr that the data and information in this report are true and correct. Executive Director A pril 2 3, 1998 FOR YOUR INFORMATION 0 DAVID B ARNOLD' STEVEN A ANDERSON G BARRY ANDERSON' LAURA K. FRETLAND PAULO DOVE" JANE VAN VALKENBURG RICHARD G. MCGEE CATHRYN D. REHER WALTER P MICHELS. 111 JAMES UTLEY 'ALSO ADMITTED IN TEXAS AND NEW YORK Mr. Gary D. Plotz Hutchinson City Administrator Hutchinson City Center 111 Hassen Street S.E. Hutchinson, MN 55350 Re: Sales Tax and Related Issues RESIDENT ATTORNEY STEVEN A. ANDERSON April 21, 1998 OF COUNSEL ARTHUR DOTEN 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55416 (612) 545 -9000 FAX (612) 5451793 101 PARK PLACE HUTCHINSON. MINNESOTA 55350 13201 587 -7575 FAX (320) 587 -4096 APR ? 1998 CM '�F hu i Gr,.IV50N Dear Gary: It has been my pleasure to assist the City of Hutchinson in connection with the above referenced effort. I am passing along to you, in case it has not yet been received, a copy of the legislation as passed by the Minnesota Legislature and as signed by the Governor. You will note that under Section 41, Subdivision 1, the City of Hutchinson is authorized to hold a special election and may impose by ordinance a sales and use tax of up to one -half of one percent for the purposes specified in subdivision 3, which includes paying the costs of collecting the taxes and to pay for construction and improvement of a civil and community center and recreational facilities to serve seniors and youth. Capital expenses for all projects authorized under this paragraph that may be paid by these taxes is limited to 5 million dollars plus an amount equal to the costs related to the issuance of the bonds. For further details, please see the enclosed legislation. I would appreciate it if you would pass along a copy of this correspondence along with a copy of the bill as it was finally enacted for city counsel consideration. Again, it was my pleasure to work with the City on this project. Thank you. Best regards. Very truly yours, ARNOLD, ANDERSON & DOVE P.L.L.P. VJ G. Barry And erson Attorney at Law GBA:ln ARNOLD. ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNERSHIP ATTORNEYS AT LAW 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 5537/2005 (6 12) 389 -2214 FAX (612) 3895506 METRO LINE 1612) 545 -6018 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION -- CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION I P O 04/09/98 [REVISOR ) JMR /CS CCRHF3840 ` ti 1 the capital and administrative costs for acquison, .r! 2 construct improvement and operatio of Project Reach Out 3 and related facilities and to prepay or retire at maturity the 4 pr incipalp intereste and premium due on a bo nds issued for the 5 project under subdivision 4 Any funds remaining after 6 completi of the project and retirement o redempt of the 7 bonds may be Dlaced in the general fund of the ci ty. the taxes 8 imposed under subdivisions 1 and 2 mMV expire at An earlier time 9 it the city so determines by ordinance. 10 Subd. 6. [EFFECTIVE DATE.] This section is affective the 11 day afte compliance by the governing body of the city of Fergus 12 Falls with Minn S tatutes, section 645.021, subdivision 3. 13 sec. 41. [CITY OF HUTCHINSON1 TAXES AUTHORIZED.) 14 Subdivision 1. [SALES AND USE TAX.) Notwithstanding 15 Minnesota Statutes section 477A 016 or env other provision of 16 law, or dinance or city charter if approve by th city voters 17 at a general election or special election held within one year 18 of final enactment of this act the city of Hutchinso may 19 impose by ordinance a sales and use tax of up to one -half of one 20 percent for the purposes specified in ■ ubdivision 3. The 14W 21 provis of Minnesota StatutesF sectio 297A.48, govern the 22 im osition administration, collectlon and enforcement of the 23 tax authorized under this subdivision. 24 Subd. 2. [EXCISE TAX AUTHORIZED.) Notwithstanding 25 Minneso Statutes section 477A.016 or a ny other pr ovision of 26 law, ordi nance or city charter, the city o Hutchinson may 27 impose by ordinance for the purposes specified in subdivision 28 3 an excise tax of up to $20 per motor vehicl as define by 29 ordinan purchased or acquired from any p erson engag within 30 the city in the business of selling motor vehicles at retail. 31 Subd. 3. [USE OF REVENUES.] Revenues received from taxes 32 author by subdivisions 1 and 2 must be used by the c ity to 33 pay the cost of collecting the taxes and to Day for construction 34 and improvement of a civic and community center and recreational 35 f to eery• seniors and youth Authorized expenses 36 include but are not limited to acquiring property, Dayi n� i Article 8 Section 41 178 MW [REVISOR ] JMR /CS CCRHF3840 0 01' n .t ruction and operating expenses related to the development i Z of an authorized Lacillt and a in debt service on bonds or 3 other obligations issued to finance the construction or 4 expansio of an authorized facility. The capital expenses for 5 all projec authorized under this paragr that_ be paid 6 with these ta xe■ is limited to $5,000,000 plus an amount equal 7 to the costs related to issuance of the bonds. 8 Subd. 4. [BONDING AUTHORITY.] (a) The city may Issue bonds 9 under Min nesota Statutes chapter 475 to finance the ca pital 10 expendit and improvement protects A election to _ approve 11 the bon under Minnesota Statutes sectio 475.58 may be held 12 in comb ination with the election to author i mposition of the 13 tax under subdivision 1 whether to Permit im of the 14 tax and is suance of bonds may be posed to the voter as a single 15 question The question must state that t he sales tax r_ evenuea 16 are pledg to pay the bonds but that t he bonds ar general 17 obligation and will be guaranteed by the city's pro perty taxes. 18 (b) The issuance of bonds u nder this subdivision is not 19 subs ct to Minnesota Statutes sec tion 275.60. 20 (c) Th bonds are not included in co mputing an debt 21 limitation applicable to the city and the levy of taxes under 22 Minnes Statutes section 475.6l to pay princ of and 23 interest on the bonds is not subject to any levy limitation. 24 The agg principal amount of bonds plus the aggr egate of 25 the taxes used directly to pay eligible ca pital expenditures and 26 improvements may not exceed $SrOOOP000t plus an amount equal to 27 the costs related to issuance of the bonds. 28 (d) The t axes may be pledged to and used for the payme of 29 the bonds and any bonds issued to refund the only if the bonds 30 and any re funding bonds are general obliga of the cit 31 Subd. 5. [TERMINATION OF TAXES.) The taxes imposed under 32 subdivisions 1 and 2 expire when the city council determines 33 that sufficient funds have been received from the taxes to 34 finance the capital and administrative costs for the 33 acquisition construction and improvement of facilities 36 described in subdivision 3 and to prepay or retire at maturity Article 8 Section 41 179 • 04/09/ 1 2 3 [REVISOR ) SMR /C5 CCRRF3S�� .,. ° m v y [s Salted = �.. .nino after Lon of the The taxes q Don.ae 4 im Osed under subdivisions 1 and 2 mav REP' st an earlier time 6 if the sit so determines b ordinance. 7 gubd. S. [EFFECTIVE DATE.) This section is Of f o f the ty s da after co Hance b the overnin body of the cit of Hutchinson with Minnesota 9tatutas. section 645.021 subdivision 9 10 3• 11 Sec. 42. [CITY OF OWATONNA; SALES AND USE TAX.] 12 Subdivision 1. [SALES AND USE TAX AUTHORIZED.) 13 Notwithstandi Minnesota Statutes section 47 7A.016, or any 14 other proviS ion of law ordinance or cit charter if a roved 15 b the c ity voters at a eneral election held within one ear of 16 the date of final enactment Of this act the Citv of Owatonna 17 me im ose b ordinance a sales and use tax of u to one-half Of 18 one ercent for the ur oses s ecified in subdivision 3. The 19 p of Minnesota Statutes section 297A.48, aco vern the 20 im action admini tration collection and enforcement of the 21 tax authorized under this subdivision. 22 Subd. 2. [EXCISE TAX AUTHORIZED.) Notwithstand 23 Minnesota Statutes section 477A.016, or anv other prQviGIOn of 24 law, ordinance or citV charter, if a sales and use tax is 25 imposed under subdivision 1 the cit impose by of O w a tonna ma y 26 ordinance for the ur ses o ec fied in subdivision 3 an 27 excise tax of up to 920 per motor vehicle, p er s on ed withir fined by 28 ordinance urchased or ae uired from an en a 29 the city in the business of sellin motor vehi live at retail. 30 aubd. 3. [USE OF REVENUES.) Re venues received from taxes 31 authorized bv subdivisions 1 and 2 must be used bv the citv to 32 a the c is of Collectin the taxes and to a 11 or art o 33 the ca ita1 and administrative costs of constructin and 34 im rovin in rastructure and facillties as art of Owatonna d 35 Economic Development 2000 and related facilities. Authorize property 36 ex erases inclu bvt ara not limit to ae euiring + 410 F t n S t r eet SW Office PORRY ioneedand •t10 Fitt Street SW P.O. Box 327 SYSTEM Willmar, Minnesota 56201 -0327 e: (320) 235 -6106 Fax: (320) 2140187 pls @pioneedand.lib.mn.us FOR YOUR INFORMATIM. PIONEERLAND LIBRARY SYSTEM BOARD MEETING February 19,1998 The PLS Board held their regular meeting on Thursday, February 19, 1998, at the Kandiyohi County Health & Human Services Building, Willmar. President Harlan Madsen called the meeting to order at 7:33 p.m. Introduction of new board member Bill Watson from Ortonville. Agenda was changed so that PLS attorney, Todd Kleinhuizen could address the board first. Mr. Kleinhuizen spoke on the legal ownership of books, videos, shelves, etc. He read Statute IV. B. from PLS cgrcemew dated October 28, 1993 and amended in 1996. The statute will govern. Floor was open for questions and discussion. Darlene Kotelnicki brought up private gifts and Amy Wilde about the furnishings in the small libraries that were set up and completely furnished by PLS as they did not exist before PLS (Dassel. Grove City, Cosmos). Teresa Hoepner questioned that most things are purchased with city and county money so don't they belong to the city or county. John Houlahan reported that city and county money goes to PLS, then to libraries thus books and other things bought with the money belongs to PLS, not the city or county. Floyd Sneer referred to 19% amendment section IV.l.b. PLS has to use the 1993 agreement as all signatories have signed amendment and Ortonville has not signed Bill Watson stated a letter had been sent to policy committee on this. Policy committee will meet and work with Todd Kleinhuizen. Chairman Harlan Madsen thanked Mr. Kleinhuizen for coming. Ivey Vonderharr resigned as vice chairperson to stay on Personnel Committee. Bylaws state an officer cannot be on Personnel Committee. Motion made and second by LeRoy Sanders and All Clouse to nominate Bob Fleegel as vice chairman. There being no other nominations, vote was taken. Bob Flcegel was welcomed as new vice chairman. Ivey Vooderharr /Ramona Berg -Perry moved approval of rest of agenda Motion passed. Gary Johnson/Al Clouse moved approval of minutes of January 15, 1998 meeting. Motion passed. Committee Report: Finance LeRoy Sanders gave the financial report for January 1998. Attention was made to negative monthly balance. This happens at this time of year and is not for concem Motion made and second by Sanders/F7oyd Sneer to approve the financial report as printed. Motion passed Sanders asked if it would be possible for PLS Board members to find out the financial status of local libraries in PLS. John Houlahan talked about the audit done on March 3-4, 1998. Plans for funding the six -year lease is from state and federal funds. LeRov Sanders talked on employee tax shelters. Motion was made and second by Sanders/Onille Rudningen to limit tax shelters to three different companies. Passed Automation Ramona Berg -Pero reported on phase 2 of automation and funding of phase 2 until year 2002. PALS and MnLINK will be one system in future. Collection Development Task Fora Ramona Berg -Perry reported on draft of collection development plan and what is in place already. Grant application has been submitted to PACT 4 Collaborative. Personnel Committee Ivey Vonderharr reported on plans for the annual board meeting and awards on April 16, 1998. Committee recommends that future annual meetings be rotated to be held in other counties and bids for the annual April meeting be accepted at our September or October board meeting. The Personnel Committee recognized the need of expending our communications and proposed that at each PLS Board meeting library staff from a different county each month be invited to attend our PLS board meeting and f mil iari, us with their staff and services. Staff will attend alphabetically and there will not be a presentation at the April annual mating. The Personnel Committee proposes to meet at least twice a year with the Libmane Advisory Co mmittee Ivey Vonderharr moved that the 1998 annual meeting be held at the AB- A -Bord Restaurant in Willmar on April 16 and the recommended prograrn be approved. Orville Rudningen second. Passed. Old Business Kathy Matson, Orville Rudningen, and Marleen Canfield reported on Legislative Day February 18, 1998. There were ten people from Pioneerland attending board members, Librarians, and staff. All legislators that represen Pioneerland area were visited John Houlahan reported on the accessibility grams and database access and what legislation was most important to these. Chairman Harlan Madsen reported on the three -hour officers meeting held on February 11, 1998. Attendance at board meetings was discussed AI Clouse and Orville Rudningen had perfect attendance for the eight meetings of 1997. Discussion on having an alternate come in place of board member if board member cannot [Hake a meeting. Ivey Vonderharr asked about the board members that were active on committees but had not attended board meetings. Officers would like feedback on rotating PLS board meetings, attendance, and "Adopt a Board Member" by local libraries. All were open for discussion. Questions from Mark Dahl and Gary Johnson about Chippewa and Yellow Medicine counties letter. Chairman Madsen responded Kathy Matson reported on new committee appointments. New Business Nancy Gnrssing was appointed to the SAMMIE Governing Board Kathy Matson reported on the renewal of contract for Kandivohi County Law Library. Was started last year and now has more hours and more responsibilities. Nancy Grassing spoke on things the law library does. Motion by AI Clouse second by Ramona Berg -Penn to accept new contract Passed. Other John Houlahan spoke on PLS Online 2000, MnLINK and pc's in library. New Spicer Library will be open soon. Kathy Matson is working with New London community task forge to find a way for New London to be automated. Ronan Rolland spoke on a demonstration she went to on Monday, February 16, 1998 on different computer systems. Darlene Kotelticki talked about timeline and that it will take between $23,000 - 524,000 for barcoding books. Bob Fleegel expressed how huge a project PLS Online 2000 is. Next meeting date was changed from March 19, 1998 to Thursday, March 26, 1998. Motion by Ivey Vonderharr for adjournment. Second by Al Clouse. Meeting was adjourned at 9:07 p. m. Marleen Canfield Secretary Hutchinson Flood Rec"ry FOR YOUR INFORMATION Property Address owner(s) Name Competed Written Offer Deb Contract Closing Ode Cm ts Notified of irderer Apprahal Pre -OfW N Irvi Fanu Date Mount 118&128 0rfrb Str. sledaden Swd N x x 2BJan yes 18feb S 88 000 23-Feb 13-M r CL06ED vacs in June 38 116 humn Strad Rfchwd Carlson x x pmh ne 18-Feb $ 67,500 21-Fab 274Msr CLOSED - VACANT 33B Ontario Strad Scott Henson x x 29-Jan 1 1 &Feb S 57,000 23-Feb 13-Apr CLOSED42crrt Jute 39 6058607 Third Ave. Kurt E Rh chr W x x 27-Jan 19-Fab S 57,500 114Aw r W dcae 421 Fist Ave r z x 20.Jan 26 -Fab S 60,000 16-Mr 20- 7 ready 10 Close 615 Third Averxse Grace, Steen x z 304an yea 1 6-Feb $ 30000 23-Fab 204W7 ready to dose 136 Cknrlo Street ZeW Bank. c/o Dryl MoAlm Tnlatee for Dorothy Sdxam x x phone yell 26-Feb S 42,000 "r ready W clou 126 Hrron Strew RelMprdt/Rogar Quest x x 2-Apr seal 2/23 2 f 18000 3-Apr signed centred 630 SscorM Avenue Mail Wiictoda 182bunde x z 20 -Jan YOM 19-Feb $ 50.51%) 27-Feb signed contract 118 Erna Street Tom 8 Tam Gaidechnidt x x 27 -Jen yes 11 -Mr $ 76,500 1 aWwd contract 546 Second Sued Denim LuLdw x x 29-Jan unsure 103 Erie Strad PrAaabskrErk*aon x x unsure 225 Huron Shad Nrhan Basses x x rxrre 128 Erie Strad lJornes t9ammer x I x I urmxe 1881196 TNrd Ave NE Norm 8 Lorraine Wright x I x sddedlurmum Commercial Site Acquisition Report Told: $ 557,000 M IDI b� Closed - 3 signed =10 � r prop" Address Ovrter(s) Nana Competed Written Offer Date Correct Accepted Chip Date Cariarrerrh Notified of Interest Appraisal Compete R►Olfr IrdW%faw Farms Package Data Amaar F" 9alos Jkn Fahey x x 10-Fab yes 19-Fab S 275.000 24-Feb 1344y CLOSEDwacmd July 31 Cha"tw of Cons. Ch•nber of Commerce x x phom 2nd Sane rwn Lumber Sknonem Properties x x I 1 9-Feb 1 1 1$ 345 2nd Total: S 275,000 Owed - 1 Signed e1 (q1 (P-xr C -ry C-e,. ,Ic, P4ch�er. Wes d6 �C,0CI UAvPi �V�,�SaJ I.Jib 1eal1 ✓�/7 SG4-daed 'CU f/1�1� �i4cLj •1p MLf /w� a pe- 1�7 4 p- P(2,-r �p.5�1Ta� Pc--&- B eei/Ct/ :s Ore. �u✓sG L,; I� ADrd it ' T I Q., VLy y5 a� �� 1 9 4/24/98 HUTCHINSON UATIES COMMISSION PAGE 1 • STATEMENT OF INCOME 8 EXPENSES MARCH 31, 1998 PREVIOUS CURRENT BUDGETED YEAR TO DATE YEAR TO DATE YEAR TO DATE BUDGET DEVIATION ANNUAL BUDGET INCOME STATEMENT 29,570.00 (5,962.09) 95,009.00 73,599.36 60,000.00 OPERATING REVENUE 300,000.00 . 00 __ .00 .00 . 00 - SALES - ELECTRIC ENERGY 2,759,047.18 2,940,682.20 2,733,400.00 207,282.20 11,613,000.00 SALES FOR RESALE - _ - _ 109,517.00 276,681.00 _-- ____.AQQ, ?44,00_- -. 168 44l,Q4 _9@4,000.00__ NET INCOME FROM OTHER SOURCES 20,144.21 23,987.32 15,592.50 8,394.82 69,250.00 SECURITY LIGHTS 3,183.00 3,103.00 3,250.00 (147.00) 13,000.00 POL RENTAL _ __ -- - --- 1,640.25 - --..__ -1,439.U0- -- 2, 160_ (72 1.00 ) 4,QOO.00 - SALES - GAS 2,795,233.00 2,125,962.97 2,882,460.00 (756,497.03) _ _ 7,063,000.00 TOTAL OPERATING REVENUE 5,688,764.64 5,371,055.49 5,745,102.50 (373,247.01) 19,746,250.00 OPERATING EXPENSES _ -- - PRODUCTION OPERATION 215,604.76 295,002.87 274,902.95 (20,099.92) 1,154,055.00 P I -_E 65,471.07 -_- _ _ 78,411_21 __0 9 , 495.90 1.993.79 3 5 01_M ,,00 PURCHASED POWER 718,003.95 996,665.41 754,047.30 (242,618.11) _ -- 1,984,335.00 - TRANSMISSION OPERATION .00 609.18 .00 (609.18) 3,400.00 TRANSMISSION MA_INTENAN:E_ - _- _ 4,034.23 _ 9,313.04 _ 10,000.00 59,000.0 - ELECTRIC DISTRIBUTION OPERATION 64,195.03 72,380.61 58,543.20 _ 686.96 (13,837.41) 229,605.00 - ELECTRIC DISTRIBUTION MAINTENANCE 69,906.55 27,864.52 79,503.00 51,638.48 190,800.00 _MFG _GAS PRODUCTION_ OPERATI 689._14 --- 262.55 _ _ _ 585.00 3 1 ,. 250. OQ_ - MFG GAS PRODUCTION MAINTENANCE 360.43 46.66 275.00 228.34 4,500.00 PURCHASED GAS EXPENSE 2,943,766.51 2,191,433.77 2,900,072.00 708,638.23 9,494,800.00 G AS DISTRIBUTION OPERATION 53,564.10 47,.71 68, 397.50 20,681 253,750.00 -= GAS DISTRIBUTION MAINTENANCE 22,384.83 13,979.58 25,193.00 11,213.42 57,900.00 CUSTOMER ACCOUNTING 6 COLLECTIONS 48,448.62 59,226.65 51,350.00 (7,876.65) 237,300.00 ADMINISTRATIVE & GENERAL EXPENSES _ 552,729.83 - 364,321. 54 3 63,452.00 186 9, Z4)__ 1,469,960.00 DEPRECIATION 364,660.00 370,635.00 416,400.00 45,765.00 1,680,000.00 TOTAL OPERATING EXPENSES 5,123,839.05 4,527,868.39 5,083,125.95 555,257.56 17,170,655.00 OPERATING INCOME OTHER INCOME OTHER - NET -- INTEREST INCOME _< MISC INCOME MISC INCOME - -_ - -- - GAIN ON DISPOSAL - MI SC INCOME - GAS WELLS - - - -- TOTAL OTHER INCOME — ___OTHER EXPENSES - DEPLETION- GAS - b1ELL8 - - -- MISC EXPENSES INTEREST EXPENSE TOTAL OTHER EXPENSES CONTRIBUTION TO CITY TOTAL CONTRIBUTION TO CITY - ---- NON-OPERATING INCOME 364,925.59 36,016.90 58,716.97 __ 79,442.78 .00 .00 103,238.52 277,4i5.i! .00 16,644.12 14 475.00 _ 166,119.12 168,750.00 168,750.00 843,987.10 661,976.55 152,010.55 . 2,575,595.00 23,607.91 29,570.00 (5,962.09) 95,009.00 73,599.36 60,000.00 13,599.36 300,000.00 . 00 __ .00 .00 . 00 14 8,936.24 .00 148,936.24 107,500.00 .00 .00 .00 1,600.00 59,_934.53_ _10 (41,315.47) 37 5 i 0"Q 0 0. -_ S06,C78.04 190,820.00 115,258.04 879,100.00 .00 .00 os i0e,000.00 31,663.43 18,200.00 (13,483.43) 120,000.00 - _137,803.14 137, 428.13 (375.01) 55 169,486.57 155,628.13 (13,858.44) 772,712.50 _173,750.00 -_ 17 3,750.0 0 .0 695,000.00 173,750.00 173,750.00 .00 693,000.00 (57,453.95)_ _ _(37,15B.53) (13.13) ._ 101,39 _ (588,612.5 NET INCOME 507,471.64 806,828.57 523,418.42 283,410.15 1,986,982.50 4/24/98 - - -C-1 - PAGE i M M M M TOTAL M M M M ASSETS UTILITY PLANT - AT COST - LAND d LAND RIGHTS 891,734.75 DEP UTILITY PLANT 54,139,524.65 TOTAL UTILITY PLANT 55,031,259.40 LESS ACCUMULATED DEPR ECIATION (20,82 - -- TOTAL ACCUMULATED DEPRECIATION (20,824,727.92) _ CONSTRUCTION IN PR OGRES S _ 9 TOTAL CONSTRUCTION IN PROGRESS 917,901.63 s TOT UTILI PLANT DE VALUE - - GkAfffl - RESTRICTED FUNDS 8 ACCOUNTS - INVESTMENT - GA RESERVE _ — _ 607,620.96 - 3 MEDICAL INSURANCE 100,000.00 -. BOND d INTEREST PAYMENT 1993 575,404.50 BOND RESERVE - 1993 1,389,320.00 CATASTROPHIC FAILURE FUND _ 1,250.000.00 .� TOTAL RESTRICTED FUNDS 6 ACCOUNTS 3,922,345.46 u CURRENT & ACCRUED A98ETS - - -- - �el CASH IN BANK 2,931,460.64 INVESTMENTS d SAVINGS ACCOUNTS 72,379.62 .e ACCOUNTS RECEIVABLE 2.347,018.57 -o INVENTORIES 815,762.81 so PREPAID INSURANCE 62,229.76 - ACCRUED INTEREST RECEIVABLE 34,787.60 CLEARING ACCOUNT 257.69 - TOTAL C URRENT 6 A CCRUED ASSETS 6,263,896.69 DEFERRED CHARGE BO ND DIS 19 93 129,136.13 =� TOTAL DEFERRED CHARGE 129,136.13 r' TOTAL A SSETS 45,439,811.39 HUTCHINSON UTILITIES COMMISSION BALANCE SHEET MARCH 31, 1998 4/24/98 HUTCHINSON UTILITIES COMMISSION BALANCE SHEET MARCH 31, 1998 -MUNICIPAL EQUITY 6 LIABILITIES - MUNICIPAL EQUITY MUNICIPAL EQUITY UNAP PROPRIATED RETAINED - TOTAL MUNICIPAL EQUITY - - -- -- — - -- - - - -- _ LO TERM LIABILITIM--NET _OF ....__ CURRENT MATURITIES 1993 BONDS TOTAL LQK TE LIABILITIES CONSTR CONTRACTS & ACCTS PAY RETAIN AC CRU ED E XPENSES - RETAINAGE .- = TOTAL CONSTRUCTION 6 ACCTS PAY PAGE 2 N x x x TOTAL x x x x 31,690,640.50 -- 32,497,469.07 11,125,000.00 1,437.92 - CU RRENT & ACCRUED_ LIABIL ' ACCOUNTS PAYABLE 1,195,200.28 INTEREST ACCRUED 184,315.76 ACCRUED PAYROLL 103.312.50 ACCRUED VACATION PAYABLE - -_- - 158,323.78 ACCRUED MEDICAL FUND 38,827.03 - ACCRUED REC_PAYMENT_ -- _ 32 CUSTOtlER DEPOSITS 98,900.00 OTHER CURRENT 8 ACCRUED LIABILITIES 36,697.05 TOTAL CURRENT 6_ACCRUED_LI_AB - 1,815,904. s TOTAL MUNICIPAL EQUITY 6 LIAB 45,439.811.39 3 A