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cp08-11-1998 c0 0 AUGUST SUNDAY MONDAY TUESDAY 1998 -9- -10- -11- 7:00 a.m. — Leadership Team HUTCHINSON Meeting in City Center CITY 1:00 p.m. — HATS Joint Powers Library Conf. Room Board Mtg. at HATS Facility CALENDAR 9:00 a.m. — Management Team Meeting in Staff Conf. 5:30 p.m. — Light Traffic Advisory Room WEEK OF Board Mtg. in City Center Main Conference Room 5:30 p.m. - City Council Meeting Auzust 9 Auzust 15 in City Council Chambers WEDNESDAY THURSDAY FRIDAY SATURDAY -12- -13- -14- -15- CONFERENCE /SEMINAR/ TRAININ =/VA ATION 10 -18 Gary D. Plotz (V) 11 -18 Ken Merrill (V) 12 -13 Larry Huhn & Tom Kloss (T) 14 Lary Huhn (S) C - Conference M = Meeting S = Seminar T = Training V = Vacation • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 11, 1998 2. INVOCATION — Rev. Don Urbach, Our Savior's Lutheran Church u 1 1 21A MINUTES OF REGULAR MEETING OF JULY 28, 1998 AND BID OPENING OF JULY 28, 1998 UQ ► UJ : (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT — JULY1998 2. AIRPORT COMMISSION MINUTES OF JUNE 29, 1998 • 3. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF JUNE 16, 1998 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 98 -231 — AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (SECOND READING AND ADOPT) 2. ORDINANCE NO. 98 -232 — AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING A 20 FOOT WATERMAIN EASEMENT LOCATED IN THE NORTHERLY PORTION OF CENTURY COURT ADDITION (SECOND READING AND ADOPT) 3. ORDINANCE NO. 98 -233 — AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP (SECOND READING AND ADOPT) (c) APPLICATIONS FOR SHORT TERM "ON SALE" NON - INTOXICATING MALT LIQUOR LICENSE: ➢ MCLEOD COUNTY AGRICULTURAL ASSOCIATION ➢ ST. ANASTASIA CATHOLIC CHURCH (d) SHORT -TERM GAMBLING LICENSE FOR ST. ANASTASIA CATHOLIC CHURCH • CITY COUNCIL AGENDA — AUGUST 11, 1998 0 (e) TRANSIENT MERCHANT LICENSE FOR CLOTHING CONCEPTS, INC. ' AUGUST 12, 1998 Action - Motion to approve consent agenda P TR .I H . RiN . — 6:00 P.M. (a) APPLICATION FOR ISSUANCE OF ON -SALE INTOXICATING I JOR LICENSE AND ON -SALE INTOXICATING SUNDAY LIQUOR LICE_ :E TO APPLEBEE'S NEIGHBORHOOD GRILL & BAR Motion to close hearing — Motion to reject — Motion to approve and issue licenses 91 3 (a) PRESENTATION ON SURVEY RESULTS AND HIGH -END COSTS REGARDING MOSQUITO SPRAYING IN HUTCHINSON Action - UNFINiSHF,D BUSINESS - NONE NEW BUSINESS (a) CONSIDERATION OF COPS GRANT OPPORTUNITY TO HIRE ONE • ADDITIONAL POLICE PATROL OFFICER Action — Motion to reject — Motion to approve (b) CONSIDERATION OF MENTAL HEALTH REMODELING PROJECT Action — Motion to reject — Motion to approve (c) CONSIDERATION OF BUILDING PERMIT FEE WAIVER FOR HUTCHINSON UTILITIES SUB- STATION PROJECT Action — Motion to reject — Motion to approve (d) CONSIDERATION OF SETTING WORKSHOP DATES Action — (e) CONSIDERATION OF AWARDING CONTRACT FOR 1998 ONE TON 4X4 CAB /CHASSIS TRUCK Action — Motion to reject — Motion to approve and award contract (f) CONSIDERATION OF AWARDING CONTRACT FOR 1999 SNOW REMOVAL TRUCK Action — Motion to reject — Motion to approve and award contract . 2 • CITY COUNCIL AGENDA — AUGUST 11, 1998 MISCELLANEOUS (a) COMMUNICATIONS (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds ��12Z� l:►A__ C , J • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 28, 1998 The meeting was called to order at 5:30 p.m. by Mayor Torgerson. Present: Mayor Marlin Torgerson, Council members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson. Also present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney G. Barry Anderson. 2. INVOCATION — Rev. Alex Ramos, Bethlehem United Methodist Church 3. MINUTES - NONE 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FINANCIAL/INVESTMENT REPORT — JUNE 1998 2. PLANNING COMMISSION MINUTES OF JUNE 16, 1998 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION FOR CITY OF HUTCHINSON TO ENTER INTO CONTRACT WITH MNDOT TO PROVIDE PUBLIC TRANSPORTATION SERVICE (c) LOT SPLIT LOCATED ON HILLCREST RD (LOT 4, BLK 4, WALNUT RIDGE ESTATES) REQUESTED BY PAUL BETKER WITH FAVORABLE RECOMMENDATION OF PLANNING COMNIISSION AND STAFF (d) CONDITIONAL USE PERMIT TO MOVE 1973 MANUFACTURED HOME TO LOT 36 IN MCDONALD'S LAKEVIEW TERRACE LOCATED IN THE FLOOD FRINGE REQUESTED BY JEAN GOLDE WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION AND STAFF (ADOPT RESOLUTION) (e) PRELIMINARY PLAT TO BE KNOW AS "RAVENWOOD" LOCATED SOUTH OF THE CENTURY AVE. EXTENSION SUBMITTED BY MR- ROGER DERRICK, DERRICK INVESTMENTS WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION AND STAFF (ADOPT RESOLUTION) (fl REZONING PROPERTY FROM R -1 TO R- 3/R -4/C -2 LOCATED SOUTH OF CENTURY AVE. EXTENSION REQUESTED BY MR. ROGER DERRICK WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION AND STAFF (WAIVE FIRST READING OF ORDINANCE AND SET SECOND READING FOR AUGUST 11, 1998) • (g) CONDITIONAL USE PERMIT REQUESTED BY MR. ROGER DERRICK TO CONSTRUCT 4 -PLEX UNITS ON PROPOSED R -3 DISTRICT AND 24 UNIT APARTMENTS ON PROPOSED R-4 DISTRICT LOCATED IN RAVENWOOD 14 CITY COUNCIL MINUTES — JULY 28, 1998 PLAT WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION AND STAFF (ADOPT RESOLUTION) (h) VACATION OF 20' WATERMAIN EASEMENT LOCATED IN HE NORTHERLY PORTION OF CENTURY COURT ADDITION TH FAVORABLE RECOMMENDATION OF PLANNING COMMISSIOl ND STAFF (WAIVE FIRST READING OF ORDINANCE AND SET S- OND READING FOR AUGUST 11, 1998) (i) AUTHORIZATION OF LONG TERM INVESTMENTS Motion was made by Peterson, seconded by Erickson, to approve the consent agenda. The motion was carried unanimously. I0 .I W41 : ► I I a) ASSESSMENT HEARING: LETTING NO. 7/PROJECT NO. 98 -13 /DENVER AVENUE UTILITY EXTENSIONS 1) RESOLUTION APPROVING ASSESSMENT ROLL 2) RESOLUTION ACCEPTING BID AND AWARDING CONTRACT The Mayor called the hearing to order at 6:00 p.m. on the assessment hearing: Letting No. 7/Project No. 98- 13/Denver Avenue utility extensions to adopt Resolution 11057 approving the assessment roll #5022 and Resolution 11058 accepting bids and awarding the contract. City Engineer John Rodeberg commented on the location of the project and costs to be assessed. Mr. Duane Hodge, Asst. Manager of WalMart, asked what benefit WalMart would see from the assessment. Mr. Rodeberg stated the undeveloped outlot would be saleable as sanitary sewer would now be available. Motion was made by Erickson, seconded by Haag to close the hearing at 6:05 p.m. Motion carried unanimously. Motion was made by Erickson, seconded by Mlinar to approve the request and adopt Resolutions 11057 and 11058. Motion carried unanimously. loaf �I Y�► � 1 :►11 YY1� (a) CONSIDERATION OF FDCED BASED OPERATOR AGREEMENT FOR HUTCHINSON AIRPORT WITH TOM PARKER City Attorney Barry Anderson stated there were minor changes made to the document Motion was made by Mlinar, , seconded by Erickson, to approve and enter into the agreement with Mr. Parker. Motion carried unanimously. 0 • • Ya CITY COUNCIL MINUTES — JULY 28, 1998 Q (a) PRESENTATION BY REPRESENTATIVES OF RYAN COMPANY/RLK KUUSLSTO LTD./TARGET AND CONSIDERATION OF PRELIMINARY PLAT TO BE KNOWN AS "COUNTY FAIR MARKET PLACE" LOCATED ALONG HWY 15 S. SUBMITTED BY RYAN COMPANY U.S. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION AND STAFF (ADOPT RESOLUTION) I:1 V1 i REZONING OF APPROXIMATELY 30 ACRES OF PROPERTY LOCATED ALONG HWY 15 S. FROM R -1 TO C -4 FOR RETAIL DEVELOPMENT REQUESTED BY RYAN COMPANY U.S. WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION AND STAFF (WAIVE FIRST READING OF ORDINANCE AND SET SECOND READING FOR AUGUST 11, 1998) Mr. Bill McHale, Ryan Company, commented on the project and the company. He explained the possible uses for the outlots on the property. Mr. McHale stated Target will be completed no later than October, 1999. There was discussion on the flow of traffic into and within the property. • Motion was made by Mlinar, seconded by Haag, to approve the Preliminary Plat of County Fair Market Place. Motion carried unanimously. Motion was made by Mlinar, seconded by Peterson, to approve the rezoning of approximately 30 acres requested by Ryan Company. Motion carried unanimously. (b) SET PUBLIC HEARING FOR ON -SALE INTOXICATING LIQUOR LICENSE AND ON -SALE INTOXICATING SUNDAY LIQUOR LICENSE REQUESTED BY APPLEBEE'S NEIGHBORHOOD GRILL AND BAR (AUGUST 11, 1998) Motion was made by Erickson, seconded by Peterson to set the public hearing for August 11, 1998. Motion carried unanimously. (c) PRESENTATION AND RECOMMENDATION BY COMPASS GROUP Withdrawn — Motion was made by Mlinar and seconded by Peterson to set special City Council meeting for a presentation by the Compass Group on Thursday, August 6, 1998, at 5:30 p.m. in the Council Chambers. Motion carried unanimously. (d) DISCUSSION AND CONSIDERATION OF AIR QUALITY ISSUES IN PARK GARAGE Director of Parks /Recreation/Community Education Dolf Moon commented on the air quality issues in the park garage and the proposed changes for the building to correct the air quality. He recommended utilizing Capital Outlay funding to complete the project. Motion was made by Mlinar, seconded by Peterson to approve the recommendation by Mr. • Moon. Motion was carried unanimously. CITY COUNCIL MINUTES — JULY 28, 1998 0 (e) CONSIDERATION OF ESTABLISHING ORDINANCE ON DANCE PERM= PROCESS City Attorney Anderson stated there is an ordinance presently in place regarding Aic dance permitting. He stated it is appropriate for the Council to approve a rer rion establi shing a permit fee and recommended $50.00 as the fee. Arty. Anderson ali ated Police Chief Madson recommends an additional fee of $30.00 per hour per o :er in attendance at the event. The number of officers per event would be determined by -� Chief of Police. Motion made by Erickson, seconded by Haag to approve the $50.00 fee per permit and $30.00/hour per officer as determined by the Police Chief. Motion carried unanimously. (f) CONSIDERATION OF NEGATIVE DECLARATION OF NEED FOR AN EIS FOR COUNTY FAIR MARKE TPLACE City Engineer Rodeberg commented and explained the Response to Comments, Finding of Fact and Record of Decision document to be acted on by the Council. He stated MnDOT is receptive to placing a traffic signal at the southerly access proposed by Ryan Company. Motion made by Haag, seconded by Mlinar to approve the document. Motion carried unanimously. (g) CONSIDERATION OF CONSULTING AGREEMENT WITH SRF CONSULTING GROUP FOR CENTURY AVENUE, DALE STREET AND SOUTH GRADE ROAD IMPROVEMENTS City Engineer Rodeberg commented on the consulting agreement with SRF Consulting. Motion made by Mlinar, seconded by Haag to enter into agreement with SRF. Motion carried unanimously. (h) PRESENTATION BY JOHN OLSON, ASST. PUBLIC WORKS DIRECTOR, REGARDING INITIAL PROPOSAL TO PURCHASE SNOW REMOVAL EQUIPMENT AND ONE TON TRUCK W/DUMP BODY Asst. Director of Public Works John Olson commented on the process being used to purchase the equipment that will best serve the City. He stated he will return m August with proposals. (i) CONSIDERATION OF LEASE AGREEMENT BETWEEN HUTCHINSON MEDICAL CENTER AND HUTCHINSON AREA HEALTH CARE Item withdrawn (j) RESOLUTION CALLING FOR SALE OF 1998 GENERAL OBLIGATION IMPROVEMENT BONDS Finance Director Kenneth Merrill explained the request. Motion made by Erickson, seconded by Haag to adopt the resolution. Motion carried unanimously. (k) RESOLUTION CALLING FOR SALE OF 1998 TAXABLE REVENUE BOND FOR CITY OF HUTCHINSON MEDICAL FACILITIES • Item withdrawn 19 0 CITY COUNCIL MINUTES — JULY 28, 1998 (1) CONSIDERATION OF ISSUANCE OF HUTCHINSON HOUSING BONDS AND SETTING PUBLIC HEARING Mark Ruff, Ehlers and Associates, explained the proposal for the issuance of the bonds and requested the public hearing be set for August 25, 1998. Motion made by Mlinar, seconded by Haag to approve issuance of the bonds and set the public hearing for August 25, 1998. Motion carved unanimously. 9. MISCELLANEOUS (a) COMMUNICATIONS 1) COMMUNICATION FROM CITY ATTORNEY City Attorney Anderson stated the Wetheral closing will be held at 1:30 p.m. on Thursday, July 30, 1998. He explained the Wetheral's have requested reimbursement for legal fees. After discussion, the consensus was to grant $500.00 reimbursement to cover appraisal fees. Motion was made by Mlinar, seconded by Haag, to adopt a resolution granting $500.00 reimbursement of appraisal fees. Motion carried unanimously. 2) COMMUNICATION FROM CITY ADMINISTRATOR City Administrator Gary Plotz commented on the call -in survey regarding mosquito spraying. He stated in the first three days 120 calls have been made. There will be a full report on August 11, 1998. 3) COMMUNICATION FROM CITY ENGINEER City Engineer Rodeberg asked the council to adopt Resolution 11509 approving plans and specs and ordering advertisement for bids for the imrovement of Island View heights 3' Addition extension of Prairie View Dnv SW, Prairie View Circle SW and West Shore Drive SW and construction of storm sewer and services. Motion was made by Mlinar, seconded by Peterson to adopt Resolution 11509. Motion carried unanimously. 4) COMMUNICATION FROM FINANCE DIRECTOR Finance Director Kenneth Merrill reminded the council members of the workshop with the auditors at 4:30 p.m. Wednesday, July 29, 1998. 5) COMMUNICATION FROM MR. BILL GILK • Mr. Bill Gilk, developer of Island View Heights, commented on his frustration with the contractor hired to complete the street in Island View Heights 2n Addition. Mr. Rodeberg commented on the problems with the contractor. CITY COUNCIL MINUTES — JULY 28, 1998 1* (a) VERIFIED CLAIMS Motion made by Haag, seconded by Peterson to approve the claims and authorize payment from appropriate fimds I a 1 • ; I kv1 ►Y There being no fiuther business, the meeting adjourned at 6:40 p.m. • 11 Minutes of the Bid Opening for: One Ton 4x4 CablChassis Truck (with dump box, snowplow, sander, and hydraulic system) Snow Removal Truck (single axle truck with "U" or "V" shaped conveyodauger dump box, snowplow, underbody blade, patrol wing, sander, hydraulic system, and lighting accessories) Olson opened bid - opening meeting at 4:32 p.m. in the City Council Chambers, City Center, 111 Hassan St SE, Hutchinson, MN 55350, Present: John Olson, Asst. Public Works Dir Eldon Barkeim, Street Department Olson dispensed with the reading of specifications for both bids. Bid envelopes were opened by Barkeim and read by Olson as described below: One Ton 4x4 Cab/Chassis Truck (with dump box, snowplow, sander, and hydraulic system). One bid was received from Plowmans, Inc. for the One Ton Truck. The price listed was for a 1999 Ford F450 with above - mentioned equipment installed. Bid price was . $47,538. Snow Removal Truck (single axle truck with "U' or "V" shaped conveyor /auger dump box, snowplow, underbody blade, patrol wing, sander, hydraulic system, and lighting accessories). Bids were received as follows: Mankato Mack River Valley Truck Centers Boyer Ford Trucks Lakeland Ford Truck Apparent low bids: Equipment One Ton Truck Snow Removal Truck Truck Equipment $69,204.52 no bid $51,529.00 $52,020.00 Vendor Pkwvmans, Inc. River Valley Truck Centers Bid opening was dosed at 4:43 p.m. on July 28, 1998. LJ Total $69,204.52 $103,549.00 $103,916.00 $108,041.00 Total Price $47,538.00 $103,549.00 N CITY OF HUTCHINSON • BUILDING / PLANNING / ZONING DEPARTMENT 111 HASSAN STRE%P S.E., HOTCHINSON, MN 55350 PHONE: 612- 234 -4216 FAX 612-234.4240 J 1998 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING Item Ntrnber Value'Ond Number of Valueliond BUILDINGS No. Buildings Housing conslnuctlan BuHdirgs H- Hy constructor urns Ormh cents Ums Omit cents e) b (c) ( (e) 1 (g) Single - famly houses, detached F�x ea moles ro�mes 1D1 3 3 437,000 Single - famiy houses, mtt shed sepereree M wa�sb ro mon.ev. wa us4s sea.'• a, n%a,'. w 102 Me tros lerro6N melerf Two-famlly bulklings 103 Three-and four-family buildin s 104 Five -or -more family boiklings TOTAL: Sum of 101 -105 109 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED NONHOUSEKEEPING Item Number of Valuation of Number of Valuation of BUILDINGS No Buildings cams Coretructbn BW'dlrgs Rooms constr ion Onla cmres Omit cents (a) (b) c cc a (0 Hotels, motels, and tounst cabins pransuent accomnvtlaEOne onl 213 other nonmusekesping sheher 214 NEW PRIVATELY OWNED PUBLICLY OWNED NONRESIDENTIAL Item Numer Veluelion of Number of Valuation of BUILDINGS No. of construction Buildings coretruclion Buidings Ornd cents Omit cents (a) (b) (c d) a Amusement, social, am recreational 318 Churdtes and other religious 319 Industnal 320 Parkhg garages (buildings 8 open decked) 321 Service stettom am repair garages 322 Hoitals am Institutional sp 323 Offices, banks, and prdass:onal 324 Public works am uflites 325 Schools and other eduratisnel 326 Stores and customer services 327 Other nonresidential buildings 328 Structures other than Willi gs 329 25 ('117111 ADDITIONS, PRIVATELY OWNED PUBLICLY OWNED ALTERATIONS, Item Number Valuation of Number of Valuation of AND CONVERSK)NS No. of construction Buildings constructor Buildings Omd cents OrMt cents (a) (b) (c) (d) (a) Residential - CJaswfy eddeons of 434 9ereges and tarpons in Ifem 438 1 11 rs 300 Nonreeiderival am nonhousakeeping 437 1 13 11136,988 Additions of residential garages and 438 carports (attached and detached) 7 72 200 DEMOLITIONS 1 PRIVATELY OWNED PUBLICLY OWNED AND RAZING Item Number Number of Number of Number of OF BUILDINGS NO. Of Houseg units Buildings Houwg units Bu ldings (a ) (b) c dl e Single- family houses (attached and 645 detached) Two- family buildirM 646 Three- and four4amify buildings 647 1-v `or -more farrsfy buildings 648 AO other buildings and structures 1 649 RRR -22, RRS -7, SIGN -5, MHI -4, DEMO -1, FENCE -2, • No. of permits 91 Total VAluation $5,768,539 # -a «) INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT 3600,000 OR MORE Renee provide the following iNomutlon for aach parrm autlwdbrg carutrucbon valued at $500.000 w mm entered in any of the above aectdns Item No from above secbons (a) Descrlpow (b) Name and address of ownr or builder (c) Ownership Mark ()n one (d) Valuation of ewubl2cuw Omit cents (e) Nlwnber of Hcuskg !nits f0 B&uldngs (c) 320 lord W binding Pdvate ❑ Pubic S 1,398,50 add ��15 Hwy 22 So. Hutchinson, MN qJS Hwy 1 r 10nd of bulai g ❑ Private ❑ Pubic S Site address PUM of buddrig ❑ Pdvete ❑ Prbk S Ste address Knd of l2uSAng O PMate ❑ Pubic S 911e stints Comments Are you aware of any new pemiNssuing jurhoicficru7 ❑ No ❑ Yes - Please gfve addl6onal inlomtadon N convnerrts. Name of person b contact regrding this report Toll wne Aru code Number F�derWon Title II NO POSTAGE NECESSARY IF aWLED IN THE UNITED STATES BUSINESS REPLY MAIL nMT CI S P WT.'a210 BCG r NMY1CHUSERS POSTAGE WILL SE PAID mr AOR2ESSEE F.W. Dodge Vr A a/ndN.1 mw,lWC Viwe Building Sutirrica PO Bow 609 Lexington MA 02173 -9536 IIIrr III II III 111INIIIIIIIIIIIIII III IIIIIIIIIIIIIIIII 0 • • • + HUTCHINSON AIRPORT COMMISSION June 29, 1998 5:30 p.m. Airport Lobby Meeting called to order at 5:30 p.m. by Commissioner Jim Faber (page 1 of 2) Members Present: Joe Dooley and Dennis Kahl Members Absent: Al Koenig and Robert Hantge Others present: Dave Skaar, HCDC, Bernie Knutson, CAP/HCDC; Tom Parker, FBO; Tim Eakins, Skydive Hutchinson. City Staff: John Olson A motion was made by Joe Dooley and seconded by Jim Faber approving the minutes of the June 1, 1998 meeting. Unanimous approval. Old business: Members were informed that no construction on Phase II would start in 1998. It is expected that • Mn/DOT Office of Aeronautics will not have funding available for any construction on the project until the spring of 1999, when construction is expected to begin. Members reported that the building repairs discussed at the June 1 meeting was successfully completed. New business: Commission members informed Olson that their preference was for an 8 -unit, steel -framed T- hangar. The T- hangar's colors should match the proposed building colors of tan/sand, with forest green trim. Olson informed the Commission that due to the construction of the base upon which the hangar will sit, that between 2 and 3 inches of movement could be expected. Doors will have to be able to withstand at least that much movement on an annual basis during the freeze/thaw cycle. Airport Commission members reported that at least three airplanes have received extensive damage by running off the runway into the steep ditches. The Commission asked that the City consider establishing more gentle drainage slopes around the runway and taxiway. Commission members reported that the wind speed indicator at the AWOS station was giving false readings. The members attributed the false readings from the stand of trees along the ditch Is west of the station. City crews will remove the trees. Airport Commission • June 1, 1998 Page 2 Olson reported that a new F.B.O. agreement had been drafted to include fuel sales by the F.B.O. The draft agreement was presented to Tom Parker for his review. The agreement will be presented to the City Council during a July meeting. A motion was made by Joe Dooley and seconded by Dennis Kahl to adjourn. Unanimous approval. Next Meeting: Monday July 27, 1998 at 5:30 p.m. Location: Airport Lobby Report Submitted by John Olson • • REGULAR BOARD OF DIRECTORS MEETING — June 16, 1998 Conference Room AM — 5:30 p.m. Present: Tom Daggett, Chairperson; Paulette Slanga, Vice Chairperson; Elaine Black, Trustee; Rich Myers, Trustee; Dr. Mark Matthias, Chief of Staff/Trustee Absent: Don Erickson, Secretary (excused); Bob Peterson, Trustee (excused) Pat Halverson, Community Care Programs and Services Division Director (excused) Others Present: Philip G. Graves, President; Robyn Erickson, Care and Program Support Services Division Director; Jane Lien, Acute Care Services Division Director; Ed Tusa, FIQ /Senior Care Division Director; Tom O' Conner, Vice President Regional Services, Allina Health System; Mark Thorson, Facilities Services Manager, Corrine Schlueter, Recorder. Chairperson Daggett called the meeting to order at 5:30 PM. Balanced Budget Act (BBA) of 1997. Tom O'Connor, Vice President Regional Services, Allina Health System gave a presentation on the Balanced Budget Act of 1997. Some of the highlights of his presentation were as follows: • Congress has announced Medicare Savings of $6.7 Billion in the year 1998. • Medicare Bad Debts — Medicare currently reimburses hospitals for bad debt associated with Medicare admissions. This will be reduced by the following: • 25% reduction in reimbursement in FY '98. • 40% reduction in reimbursement in FY '99. • 45% reduction thereafter. • Medicare has a $1,500 dollar cap on outpatient rehab therapies. • Home Care Prospective Payment • Will be implement by October 1, 1999. • Home care agencies will be paid on a DRG type system where patients are put into classifications based on acuity and expected resource consumption. • Productivity is key to success. • Under PPS, aggressive case management is necessary to control utilization of visits. • Phase in period will cause a period of "schizophrenia ". • Transfer rules will hurt HH volume. • The rules changes will have an approximate $250,000 negative impact on HAHC in 1998. This negative impact will double for '99. With the loss of Geographic Reclassification in '99 -00, HAHC will have a minimum of approximately $1,250,000 less government reimbursement in that fiscal year. �� 03) Regular Board of Directors Meeting — June 16, 1998 Page 2 is Minutes of Past Meetings. The minutes of the May 19, 1998, regular board of direc-irs meeting were presented and discussed. Following discussion, a motion was made by Myers, seconded by Slanga, to ap ve the minutes of the last meeting. All were in favor. Motion carried. Medical Staff Meeting Minutes and Credentialin . Matthias presented and discussed minutes of the executive committee meeting in June. Recommendations for credentialing appointments were discussed. • Following discussion, a motion was made by Myers, seconded by Slanga, to approve the minutes of the June Medical Staff Executive Committee Meeting as presented, and grant privileges, as requested, to the following practitioners. Initial Appointments: Dr. Jay S. Johnson Orthopedics Active Dr. James Larson Orthopedics Active Dr. David Gesensway Orthopedics Active Reappointments: Dr. C. Kent Bentzin Emergency Active Dr. Kyusil Choi Anesthesiology Active Dr. Debra Hamilton Anesthesiology Active to Courtesy Dr. Eul Kang Radiology Courtesy Dr. Stefan Laxdal Radiology Courtesy Dr. Philippe L'Heureus Radiology Courtesy Change of Status: Dr. Glenn Lewis Psychiatry Courtesy to Active beginning August l *Dr Lewis will be a full time employee of HAHC effective August 1, 1998. New Business. A. Alcohol and Drug Policy Robyn Erickson presented the "Alcohol and Drug Policy" to the Board. Following discussion, a motion was made by Matthias, seconded by Myers, to approve the Drug and Alcohol Testing Policy and Drug Free Workplace policies. All were in favor. Motion carried. 40 L Regular Board of Directors Meeting — June 16, 1998 Page 3 B. Fuel Tank Replacement The Board reviewed the bids received for both underground and above ground fuel tank storage systems. The bid for the above ground system from Kleespie was reviewed and discussed. The system, as proposed, did not comply with specifications. The board reviewed both Above ground and Underground systems and concluded that the savings would justify the purchase of the Underground System. Following discussion, a motion was made by Myers, seconded by Black, to choose the Underground Fuel Storage System and recommend to the City Council award of the lowest bid to Determan Welding & Tank Service, Inc., Minneapolis, at a cost of $120,981, All were in favor. Motion carried. C. Dictation Equipment. The Board reviewed the request for the replacement of the Dictaphone System. Since we merged this service with the Hutchinson Medical Center, we have experienced a lot of technical difficulty. Dictaphone has advised us that this appears to be an uncorrectable hardware problem and they are willing to replace it with current technology. However, they have offered us an upgrade is to the system, at a cost of $47,764. If we were to purchase this system outright, it would cost $160,000. The upgrade will prepare us for voice recognition technology. • Following discussion, motion was made by Slanga, seconded by Black, to request authority from the City Council to purchase this upgrade at a cost of $47,764. The expenditure will be shared equally between the hospital and the Hutchinson Medical Center. All were in favor. Motion carried. D. Bums Manor "Wander Path ". The Board considered the request for a Burns Manor "Wander Path ". This idea came from our Distinct Resident Environment changes and would allow our residents a place where they could be allowed safety outside. It would allow a safe exterior haven for the residents, which will provide privacy, the freedom to wander, and allow them to enjoy nature. A door has been installed in one of the east sitting rooms to allow access to this area. Following discussion, motion was made by Myers, seconded by Black to request authority of the City Council to proceed with the project at an estimated cost of $60,000. The project is intended to be funded with donated capital. All were in favor. Motion carried. E. Market Research Consultant. Graves presented cost estimates from two market research firths to assist in updating the market research data that was obtained in 1995. I Regular Board of Directors Meeting — June 16, 1998 Page 4 Following discussion, motion was made by Slanga, seconded by Myers - lire Maureen Swan, a Market Research Consultant, at a cost not to exceed r 00' for a market research update. All were in favor, motion passed. F. Year 2000 Consultant. Graves presented a request to hire the firm of PR_ .M to assist HAHC in identifying and correcting year 2000 deficiencies. ThiF n will also be working with other Allina hospitals to assist on the same probL The current HAHC biomedical- consulting firm has been engaged to assist ...Lt the identification and correction of the medical devices. The PRISYM group will work on all other building and business related devices. • Following discussion, motion was made by Slanga, seconded by Myers to authorize an expenditure not to exceed 525,000 for consultative assistance in performing the Year 2000 auditing process. All were in favor, motion passed. 0 Organizational Reports. A. President. No additional information was presented. B. Acute Care. No additional information was presented. C. Care and Program Support. Erickson reported there was difficulty finding lodging for the dates of September IO and 1 I for the board retreat. The dates of September 3`d and 4 were suggested for Riverwood Retreat Center. The retreat will begin on Thursday night September 3`d and will end with lunch on Friday, September 4th. D. Community Care No additional information was presented. E. Finance. Information, and Ouality /Senior Care. Tusa reported on the recent State of Minnesota annual survey at the Nursing Home. Six deficiencies, most of them isolated in nature, were cited. They were as follows: need to put a lock on a refrigerator that houses controlled substances; one was with restraints: one was with a call light not working; one was with a modified diet; and one was resident transfer with an indwelling urinary catheter — the urinary catheter was placed above a residents bladder level while the patient was being moved. This will be appealed because the collection bags are considered a "closed system" and are designed to accommodate this type of movement. Also a couple of incidents were noted where by residents were not repositioned every two hours. A plan of corrective action, for all items, will be submitted to the state. Quality Committee Report. Graves reported on a study recently completed regarding Lotus Notes and Palm Pilot usage. The study considered the amount of time the secretaries have spent in their "scheduling meetings" and the utilization of conference room space and time. It was determined that, over time, the use of Palm Pilots and Lotus Notes will provide significant money savings to the organization. to • Regular Board of Directors Meeting — June 16, 1998 Page 5 Graves reported on the JCAHO Sentinel Event Policy. The definition and examples of sentinel events were reviewed and discussion occurred of a flow chart of actions to take if a sentinel event occurs. Members suggested that after it is determined there is a sentinel event, the hospital president should be informed, and also the attending physician be called if a patient is involved. Graves stated a representative from Quality will be a part of the investigating team. The committee recommended that a "practice run" be done yearly. It was questioned whether or not we would report sentinel events to the JCAHO as they occur. The Allina Quality Council and Allina Governing Body determined that although they will follow the JCAHO requirements when handling sentinel events, they will not report events to JCAHO. The HAHC board at the August meeting will consider this reporting requirement. Lien presented data of fourth quarter 1997 Picker survey results. Scores for all dimensions were reviewed. It was particularly noted that scores for Emotional Support needs improvement. Data from Emergency Services was for the reporting period of 11/2/97 through 1/31/98. There is not enough data in this area yet for any reliable trend line. It was noted that from the patient's perspective, they do not always have enough participation in decisions about their own Emergency care. There will be work done on improving communication with patients and providing better discharge • instructions. There is a Workgroup developed to develop plans to improve the dimensions of care. Abbott Northwestern Report. Myers presented the report of the last Board Meeting. Items covered were credentialing issues with Ophthalmologists at Phillips Eye Institute and the proposed Orthopedic Centers of Excellence at Abbott. Accounts Payable. The accounts payable listing for May 1998, was presented and discussed. • Following discussion, a motion was made Myers, seconded by Matthias, to approve the accounts payable in the amount of $1,174,016.21 All were in favor. Motion carried. Statistical Report. The May statistics for admissions, newborns, Emergency Services, ambulance runs, radiology /mammograms, SDS visits, inpatient surgical, average length of stay and case mix were presented and discussed. Financial Statements The organization's revenue over expense for May 1998, was $129,700 compared to a budget of $236,484. Auxiliary Minutes. The hospital auxiliary minutes were presented. No unusual • comments were made. h Regular Board of Directors Meeting — June 16, 1998 Page 6 Adjournment. Myers moved to adjourn, seconded by Slanga. There being no further business, the meeting was adjourned at 8:10 PM. / R submitte A Corrinne Schlueter Don Erickson Recorder Secretary • • 0 ORDINANCE NO. 98 -231 AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following described real property is hereby rezoned from R -I to Mixed Zoning for Single and Multi - Family and Commercial with the following legal description: Legal Description: That part of the South Half of the Northwest Quarter of Section 12, Township 116 North, Range 30 West, McLeod County, Minnesota, described as follows: Beginning at the northeast comer of said South Half of the Northwest Quarter; thence South 0 degrees 04 minutes 52 seconds East, assumed bearing, along the east line of said South Half of the Northwest Quarter 1323.72 feet to the southeast comer of said Northwest Quarter; thence South 89 degrees 34 seconds 18 seconds West, along the south line of said Northwest Quarter 1973.48 feet; thence North 26 degrees 13 minutes 31 seconds East 1371.18 feet; thence northeasterly along a tangential curve, concave to the southeast, having a radius of 2618.20 feet and a central angle of 2 degrees 35 minutes 16 seconds, a distance of 118.26 feet to • the north line of said South Half of the Northwest Quarter; thence North 89 degrees 50 minutes 38 seconds East, along said north line 1310.99 feet to the point of beginning. Adopted by the City Council this 11 u, day of August, 1998. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator • 1, 2-(1) • ORDINANCE NO. 98 -232 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING A 20 FOOT WATERMAIN EASEMENT LOCATED IN THE NORTHERLY PORTION OF CENTURY COURT ADDITION THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section l • Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate that portion of an easement described as a 20 foot wide municipal utility easement over, under and across that part of Lot 1, Block 1, Century Court, according to the recorded plat thereof. Section 2 . That the centerline of said easement is described as follows: Commencing at the southeast comer of said Block 1, thence on an assumed bearing of South 89 degrees 17 minutes 00 seconds West along the south line of said Lot 1276.00 feet to the actual point of beginning of the centerline to be described; thence North 0 degrees 30 minutes 00 seconds East 305.00 feet; thence North 03 degrees 20 minutes 00 seconds West • 150.00 feet; thence North 0 degrees 02 minutes 25 seconds West 134.70 feet more or less to a point 5.00 feet South of the north line of said Lot 1; thence North 89 degrees 08 minutes 22 seconds East parallel with said north line of Lot 1 90.00 feet and said centerline there terminating. That lies north of a line described as follows: Commencing at the southeast comer of said Block 1, thence North 00 degrees 02 minutes 25 seconds West 386.00 feet to the point of beginning of the line herein described; thence South 89 degrees 17 minutes 00 seconds West 570.00 feet and there terminating. Section 3 . This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 11"' day of August, 1998. ATTEST: Marlin Torgerson Mayor Gary D. Plotz • City Administrator 4 -610 z 0 ORDINANCE NO. 98 -233 AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following described real property is hereby rezoned from Residential/ Agriculture to C -4 Commercial with the following legal description: Legal Description: The East half of the Southeast Quarter of Section 12, Township 116, Range 30, McLeod County, Minnesota, lyina north of the northerly right of way line of County State Aid Highway No. 8 as defined on McLeod County Highway right of way Plat No. 26 and on file in the McLeod County Recorders Office. 0 Adopted by the City Council this l I th day of August, 1998. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator • // -- CA-(3) 9111kT— rFum IMI imb P &."I, RETAIL "ON SALE" juL 2 91998 • btate of fflinnenta CftyotHwhvison COUNTY OF 0y, __ Hutchinson ­­­­ To the ...... City „ Council -. .... ...... - .—of the ..... Clty ............................ d--- Hutchinson ................... ............. — ....... ...... I ....... State of Minn re esota: heby appi---jo, a license for from the --�/ '4� . ..... -.1 . ... . ..... . .... ...... of-- 19-:� to sell At Retail Only, Non-Intoxicating Malt 11(pors, as the some, are defined by law, for ccrn a ptjon fforP th cer premises to thd_.­_._­­ deswibed as fellows, to - at which Place as” busilsm • and to that esid repress"-... and Si4ad—as foucus,.- That said --gitIzen - --of ON United States; of good moral ahcwaoter and repute; and ha. ....._.... attained the age of 21 years; the eitabliAment for which the license T&W be issued if this application is granted. That no morw.laeiurer Of such ""Ut liquor has any ownership, in whole or in part, is said badness of said applicoat or any interest therein; That said apPUMAt.1-Make.... this application puruaa and subject to all the laws of the State of Minnewta and the ordinances and rejuZatw%s of applicable thereto, which are hereby made a part hereof, and hereby agree_ to obevrrxmi and obey the same; ( wm err . . u W. a Recommend approval with restrictions and requirements as in the past. Driver License I.D. to be required fox Each applicant further states that --he is not now the holder of, nor hw--he made application for, nor doss --he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. • 4- Datld---.412fp�� . 19 9K P. � -e-1 SHORT-TERM $50.00 oaKnwa OunM BYBTaa w RETAIL "ON SALE" 6tate of Ainntota, couxrr op. McLeod .. . it7 . ..... ..... . To the. City .. Counoql ......... .................of am ..... C y ......... ................. of ... H9�s�inson ....................... .. ......... .................... .................................... . .. —FAnte of Nmesota: hereby applfiwS.-Ior a license for the terra of ..... .... . .._. _ f rarn .............. day of. .._._. . . ..... I 19?z, to W, At Retaft Only, Non - Intoxicating Malt Liquors, as the same are defined by law, for consumption "Or' these certain prima e, in ... . . ... . .. ........... .... .......... .. ...... -of d"aribed as follows, to-wlf:- . .. .... -W 's � lq,w7Z H //V-5 A/ at which place said applizant--operate the business, of ...... . ..... ... . ... . ......... . .. . ......... and to that end represent. and state .... as follows: That said applicant. ...... of the United States; of food moral ohmnater and repute; and haS. ....attainad the ago of 01 years; .proprietor....... -of the establishment for which the license will be issued if this application is granted. That no manufacturer of such non-&ntaxicattnj mall liquors has any monenhlp, m while m in part, in said business of said applicant..-or any interest therein; That said applicant ... ..make. ..this application pursuant and subject to all the Inues of the State of Minnesota and the ordinances and rejuZations of applicable thereto, which are hereby made a part hereof, and hereby ag'res--to observe and obey the scone; . ... . ......... . ...... ....... ............ . . . .......... ........... .......... -1 ...... (s—.m. � U .. a � W.(e ) Recommend approval with restrictions and requirements as in the past. Driver's License I.D. to be required foi Each applicant further states that —he is not now the holder of, nor has --he made application for, nor does —he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. Z�' —., 192 P. 0. 0 E • PAID e�hor� T�rvr� J U L 2 4 1998 City of Hutchinson City of Hutchinson FEE: $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Acoroved by: Building Fire Application shall be submitted at Police least _ days prior to the Gambling occasion I, Mes IJ. j9 &j4oe, 4K AND I. _/QpGFke- 1)A -0jr-K Name of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of gamblingin accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and M112nesota Statutes Chapter 349 for the license year ending S'gnatures. Au ized fficer of Organization Des gnated Gambling Manager of organization A The following is to be completed by the duly authorized officer of the organization: 1^� 1. True Name: clo2d -K JAMr 1,�J (last) (first) `� (middle) 2. Residence Address: Wz/ L,gK9 .�I`_ /y(A�KWAI,, //jV S (street) (city) (state) (zip) 3. Date of Birth: 12 - 9 - 1 1 4. Place of Birth (2c..- (mo /day /year) (city state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No Jam If Yes, explain B. The following is to be completed by the designated gambling manage of organization: /� 1. True Name: 0 k— - -- -- - l (last) (first) (middle) 2. Residence Address: • (street) 3. Date of Birth: 17- . (mo /day /year) (city) (state) (zip) 4. Place of Birth: &J AU;50AJ,/M (city /state) 7 5. Have you ever been convicted of any crime other than a traffic offense? Yes No A . If yes, explain 6. How long have you been a member of the organization? ;22 y 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used - 9A� 2. Date or dates gambling devices will be used (date and /or day(s 3. Hours of th gambling devices will be used: of week) From /�'� To :cJd A. P.M. 4. Maximum number of players 5. Will prizes be paid in money or merchandise? 6. Will refreshments be served d ring the time the gambling devices will be used? Yes No If so, will a charge be made for such refreshments? Yes . 7;Z NO D. Organization Information: 1. Address where regular meetings are held Z&O G 4K6 Sj-.SIc)&W7 2. Day and time of meetings 3,en tUE4. ,�}}Crf / 7'6OPM 3. Is the applicant organizatio organized under the laws of the State of Minnesota? Yes No 4. How long has the organization been in existence? 4a. How many members in the organization? 6Q d 5. What is the purpose of the organization? ISF.��I�o[rS�iP /�igr� 6. Officers of the Organization: Name Address Title 7. Give names of officers or any other persons paid for services to the organization: Name Address Title I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myself with the contents thereof. Signa"rq of authorized officer of organj Date: 7 _ Subscribed and sworn to be a me a notary public on this day of 19 Signature of Notary Public Commission expires on Subscribed and sworn to before me a notary public on this 19 Signature of Notary Public Commission expires on Social Security Number: • MN Business ID Number: day of D. Organization Information: (Continued) • 8. In whose custody will organization records be kept? Name Address y&aZ- ,4KiESfSCi_ ul ?,f 9. If the organization carries sufficient V i'53S insurance to compensat the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Name of InsurerC fYt7fl�lci�7Gi?U9V� iG+v and Policy No. F5 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling device 11. Attach a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company ( AVA6c.IC /hu rciAZ- 2. Address of bonding company c/yJ�1 0 & VE-Erc �5 (2M4 d A A k -oF 3. Amount and duration of bond 06 urrNuouS — Ve • 4. = AkLU Application is hereby made for waiver of the bonding requirements. Yes No �C _ I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myself with the contents thereof. Signa"rq of authorized officer of organj Date: 7 _ Subscribed and sworn to be a me a notary public on this day of 19 Signature of Notary Public Commission expires on Subscribed and sworn to before me a notary public on this 19 Signature of Notary Public Commission expires on Social Security Number: • MN Business ID Number: day of INTER OFFICE MEMO Date: August 5, 1998 To: Mayor & City Council From: Marilyn J. Swanson, Administrative Secretary An investigation was conducted on Clothing Concepts, Inc. in March 1994. At that time the company received a favorable recommendation from the Police Investigator. Since 1994, they have held several direct retail sales of men's and women's sportswear within the City of Hutchinson. Clothing Concepts is requesting a license for Wednesday, August 12, 1998, to hold a sale at the McLeod County Fairgrounds. CITY OF NUTCHIM50N CI TY CENTER A P P L I C A T I O N FfUT I HASSAN STREET Sf FOR NSpf{ MN ssa%zsn PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS NAME and DRIVER'S LICENSE INFCR.MATION I NAME: IJf v I � 1. II /f-1 -T:^ jI Ii., PERMANENT AGGRESS: �C L- PERMANENT 7 FLE ?40NE: TEMPORARY LOCAL ADDRESS: TEMPORARY TELEPHONE ACCESS: ^'Li �• �;5'n, �i 7� ,7CT DRIVER'S LICENSE NUMBER (STAT( HEIGHT HEIGHT EYE COLO FEES S L NGTH OF PEF,M!- REQUESTED 4cw ranv da s? ,MonthS� � Or year? 3 LICENSE FEES ARE AS FOLLOWS: ^pp'iCation Fee of $25 applied *towards the following permit fee(;) S clicitors, Per ddy . ............................... Sclicitors, per year S 2:.00 ............................... S2C0.00 -ransient Mere ^ per day .................. ransien ^,Merchants, Per year :......... = eddlers, 5200.00 per _ay ............. p eddlers, " " " S 25.0 Per year ........... ........................... .... $X0.00 BACKGROUND STATEMENT "-"E YOU BEEN CONVICTED Of ANY CRIME, MISDEMEANOR, OR VIOLATION Or NY MLN; -;?AL ORDINANCE, O'HER 'HAN TRAFFIC VIOLATIONS? YES � VO X fES, S'A'E NA %RF OF CFFENSE AND PUNISHMENT OR PENAL^ .ASSESSSc7j`� — ?'r T ORE: • PAID City Of HLIChl n 2" z 2" Pictare DESCRIBE NATURE OF BUSINESS AND DESCRIBE ITEM OFFERED:C� • DESCRIBE METHOD OF DELIVERY: DESCRIBE YOUR SOURCE OF SUPPLY - yNAAMyE((& ADDRESS OF SUPPLIER: C - r • �ROV;DE riWO (2) MCLEOD COUNTY PROPERTY OWNERS FOR OR C HARACTE.R REFERENCE-: NAME 4 ADDRESS: to U ��� 1 NAME &ADDRESS: r1 M� 5 X 50 �-1� tCNI fd� IJ, IN 5535D PHONE NUMBER:�Q • 5 • `� ��'L PHONE ,NUMBER: 5 0 �� 62)% STATE LAST CITY YOU CARRIED ((OYYN�� SAME ACTIVITY: CITY /STATE .NAME: NI aAJ I DATE OF ACTIVITY: FROM: TO: • -2- I hereby certify I have completely filled out the entire above applica- tion and that the application is true, correct, and accurate.* • I fully understand that an person w h o Deddlers, Solicitors, and Transient MerchanntvCrdinancenNo. 673sisn of the a misdemeanor and upon conviction thereof mail be guilty of eeding S500 or by imprisonment for a period not punished by a fine not ex- case, r exceeding 90 days or both, plus, ':n ei�.er he costs of prosecution. az Signatu e of .4 p icant Date — week pri+ oratolthetregularlCouncilwmeetingocompletelyCfilled unl Picture. OFFICE USE POLICE CHIEF RECOMMENDATION: D,n /n U • L -3- RELEASE OF INFOR ATIC:: 0 As an applicant for a PzddlersrSolic Merchants Lioznse fro❑ C:t': of Hutchinson, Yinnesota, I am required to fur.,ish infor -at:on v =_`h the. a.= case in deterrlr-irg my coral, physical, ment_ and in anz - al ticns. :a this canneccion, I hereby expressly author :lze re Lease o; any and all iz - fe eacien Which you may have concerning me, including in ration of a C:n::cenc:a_ or prig:' -eged nature. I hereby release the agency with which I am seeking application for license, and any organization, company or person furnishing infor— .motion to that agency as erPressly authorized above, from any liability for damage which may result from `urnishi -.g the infor - matiou requested. Applicant's Full Printed Na e: Applicant's Address: Applicant's Birth Date: Applicant's Place of Birth: Applicant's Social Security h Acplic_ot's Driver's License • NO 7 L� roc, l �' 1 (First) { {{ '///'�{���I 11 (`fiddle) Gast) 16 i V - (Surber) (Street) ZK -fu PIS PJ - 7 (City) (County) (State 6 Zi_) PUBLISHED IN THE HUTCHINSON LEADER • THURSDAY, AUGUST 6, 1998 PUBLICATION NO. 5206 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that a public hearing will be held on Tuesday, August 11. 1998 at the hour of 6:00 p.m. in the Council Chamber of City Center for the purpose of: issuing an on -sale intoxicating liquor license and an on -sale intoxicating Sunday liquor license to Applebee's Neighborhood Grill 6 Bar, located at 1305 Hwy. 15 South, Hutchinson. This hearing will be held by the City Council of the City of Hutchinson. At such hearing, all persons interested may be heard. /Gary D. Plotz/ City Administrator August 4, 1998 i Dated .S -A ' Applebee's of MN Backgmwid Investigation 35 .... .i:W R �',7t Pi (1'�.'�� -3!{} ......fr�Cl,� .. • � ... .f a .... .... YS �f Mr. Gustin was found to have no criminal record through the national system and he was also clear according to Kansas City, MO files. Mr. Gustin has a valid driver's license in the state Of Missouri. s��ntamp cc,1 t1 I M Steinkamp is also a resident of Missouri who appears to have had no negative contact with the police. Steinkamp has a valid Missouri driver's license and no active warrants for his arrest. Applebee's of MN Applebee's is a well -known food chain with a corporate office in Overland Park, Kansas. At the time of this report, there were no discovered areas of concern regarding legal problems surrounding the Applebee's of MN Corporation. SUMMARY There does not appear to be any immediate areas of concern surrounding the Applebee's franchise entering the city limits of Hutchinson. The one concern we have as an investigating agency, is the issue of attempting to complete a background on the following: 1) a business which does not yet exist 2) a non - resident owner a) will not be working in the store b) has little accountability 3) No on -site manager named in application These factors combine to make it difficult to complete a thorough investigation for the purpose of granting a license to sell alcoholic beverages. However, I see nothing, which prohibits Applebee's of MN from obtaining a license to sell alcoholic beverages within the city limits of Hutchinson- 0 Steven M. Mo �age2 08/11/98 /_ _A APPLICATION FOR ON -SALE INTOXICATING LIQUOR LICENSE This form was pro pared by the City of Hutchinson and the Minnesota Bureau of Criminal Apprehension, Department of Public Safety, pursuant to Minnesota Statutes, 1976, Section 340.13, for purposes of back- ground investigation. It does not supercede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. 11. List all partners, officers or directors, if corporation: Name Address SEE ATTACHED. Date of Birth 12. Prior experience in this type of business: SEE ATTACHED. 13. Present ownership in -any other liquor establishment: SEE ATTACHED. 0 14. Present ownership in any other restaurant or food business: SEE QUESTION d14 A 15. Three Business References, SEE ATTACHED. 16. Vice President /Secretary /Treasurer both'the Gen eral and Limited Partners of Apple Corporate or Partnership Title American Limited Partnership of Minnesota >_ , 1. App lebee's Neighborhood Grill 6 Bar b 7/1s 1W Tzade Name Date of Application 2. 9/1/98 - 3/31/99 Licensing Period 3. Type of Application: a New Renewal Transfer .. 4. Robert T. Steinkama (816) 781 -3387 Name of Applicant Phone 5. 838 Blueberry Lane, Liberty, MO 64068 Home Address 6. Citizenship: USA 7. St. Louis, Missouri 9/11/45 Place of Birth Date of Birth 8_ 1 Hig hway 1 Sou Hu tc h in son , MN 55350 Address of Busi Hasa Location All of that single story building located at 1305 Highway 15 South, City of Hutchinson, 9. County of McLeod, State of Minnesota. Legal Description 10. List owners of building or premise to be licensed: App Ame rican Li Partnership of M innes o ta 11. List all partners, officers or directors, if corporation: Name Address SEE ATTACHED. Date of Birth 12. Prior experience in this type of business: SEE ATTACHED. 13. Present ownership in -any other liquor establishment: SEE ATTACHED. 0 14. Present ownership in any other restaurant or food business: SEE QUESTION d14 A 15. Three Business References, SEE ATTACHED. 16. Vice President /Secretary /Treasurer both'the Gen eral and Limited Partners of Apple Corporate or Partnership Title American Limited Partnership of Minnesota >_ , 17_ 4551 W. 107th Street, Suite 100, Overland Park, ES 66207 Corporate or Partnership Address 18. If this is a transfer application give name, address, of persons, partnership or corporation holding license for the past year. N/A 19. Who owns the bar /tavern fixtures? Apple American Limited Partnership of Minnesota 20. Are you a Minnesota resident? ❑ Yes IX No 9/45 Present From To If not, where resident? Missouri Dates of Residency 21. Residential Address during Past Five (5) Yearst 838 Blueberry Lane, Liberty, MO 64068 A 22. Three Personal References: SEE ATTACHED. 23. Employment for the Past Five Years: Vice President /Secretary /General Counsel of Applebee's International, Inc. 24. Any Convictions Other Than Minor Traffic: None. 25. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 26. Applicant, and his associates in this application, will strictly comply with all the Laws of the State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality; and I hereby certify that I have read the fore- going questions and that the answers to said questions are true of my own knowledge. I further understand that an investigation fee not to exceed $500.00 shall be charged an applicant by the city or county if the investigation is conducted within the state, or the cost not to exceed $10,000.00 if the investigation is required outside the state. I further understand the ordinances of the ty of Hutchinson regarding the operation of on -sale liquor licenses and agree to abi by them. si gns a of Appll Subscribed and sworn to before me (thhiiss,/ � A' ' day of 19 `o LU.JYc' nry Public) �E M. LAWSON Notary Pubic - Slak Kansu My Appt Expires My Commission Expires: APPLICATION FOR • N-SALE INTOXICATING LI• • APPLE AMERICAN LIMITED PARTNERSHIP OF MINNESOTA 11. List all partners, officers or directors, if corporation: Partner Percentage Interest Gourmet Systems of Minnesota, Inc. 75% 4551 W. 107th Street, Suite 100 Overland Park, Kansas 66207 (General Partner) Applebee's of Minnesota, Inc. 25% 4551 W. 107th Street, Suite 100 Overland Park, Kansas 66207 (Limited Partner) Gourmet Systems of Minnesota, Inc. and Applebee's of Minnesota, Inc. are Minnesota • corporations. Gourmet Systems of Minnesota, Inc. and Applebee's of Minnesota, Inc. are 100% wholly -owned subsidiaries of Applebee's International, Inc., a publicly held corporation whose common stock is traded on the NASDAQ Exchange. The officers/directors of both Gourmet Systems of Minnesota, Inc. and Applebee's of Minnesota, Inc. are the same: Abe J. Gustin, Jr. Date of Birth: 12/12/34 12218 Washington Court Kansas City, Missouri 64145 President/Director of both General and Limited Partners Robert T. Steinkamp Date of Birth: 9/11/45 838 Blueberry Lane Liberty, Missouri 64068 Vice President /Secretary/Treasurer /Director of both General and Limited Partners C 1 J - oq - - A, A 12. Prior experience in this type of business: Applebee's International, Inc. was incorporated as a Delaware corporation formed on October 30, 1987. Since March 16, 1988, Applebee's International has developed, operated and franchised of the system of restaurants utilizing the service marks Applebee's Neighborhood Grill & Bar*, Applebee's Grill & Bar'', T.J. Applebee's® and T.J. Applebee's Neighborhood Grill & Bar* and specializing in the sale of uniform, high quality, moderately priced food and alcoholic beverages in a distinctive, casual setting ( "Restaurants "). As of June 24, 1998, Applebee's International operated 778 franchised Restaurants, 17 of which are outside the United States. As of June 24, 1998, Applebee's International operated 224 Restaurants itself through either (i) its wholly -owned subsidiaries, or (ii) a limited liability company and a limited partnership controlled by its wholly -owned subsidiaries. In March 1988, Applebee's bought the right to franchise the Applebee's Neighborhood Grill & Bar system from Creative Food N' Fun Company, a former subsidiary of and now merged into Del Taco Restaurants, Inc. (previously known as Taco Villa, Inc.). Gourmet Systems, Inc., a subsidiary of Applebee's International, was a franchisee of Creative until March 1988. Gourmet Systems, Inc. opened its first Restaurant in May 1986, and currently operates 27 Restaurants. Gourmet Systems of Kansas, Inc., another subsidiary of Applebee's International, was also a franchisee of Creative. Gourmet Systems of Kansas, Inc. opened its first Restaurant in • August 1987 and now operates 9 Restaurants. 13. Present ownership in any other liquor establishment: Applebee's International, Inc. ("AU"), holds a direct interest in the premises/businesses on the attached list, which are owned/operated by (i) the 100% wholly -owned subsidiaries of All or its 100% wholly -owned subsidiaries; (ii) a limited partnership whose general partner and limited partner are both 100% wholly -owned subsidiaries of All; and (iii) a limited - liability company whose managing member and other member are both 100% wholly -owned subsidiaries of All. Abe J. Gustin, Jr. ( "AJG ") and Robert T. Steinkamp ( "RTS ") each hold (i) a direct interest in each premises/business as they are also officers/directors of each 100 % wholly -owned subsidiary of All or its 100% wholly -owned subsidiaries; and (ii) an indirect interest in each premises/business as employees of All. 15. Three Business References: Douglas R. Whitaker Piper Jaffray & Hopwood Incorporated 222 S. 9th Street, Minneapolis, MN 55402 (612) 342 -6000 • 0 Theodore C. Beckett The Beckett Law Firm 922 Walnut, Suite 1400, Kansas City, MO 64106 (816) 474 -9500 Don R. Lolli Swanson, Midgley, Gangwere, Kitchin & McLarney, L.L.C. 922 Walnut, Suite 1500, Kansas City, MO 64106 (816) 842 -6100 22. Three Personal References: SEE QUESTION # 15 ABOVE. 25. This application must be accompanied by detailed statement of net worth at last year's tax return and statement of method of payment for business, fixtures and inventory. • Attached to this application are Form 10-K or the fiscal year ended December 28, 1997 and Form 10-Q for the quarterly period ended March 29, 1998 regarding Applebee's International, Inc. as filed with the Securities and Exchange Commission. These documents give detailed financial information regarding the parent company of the General and Limited Partners of the licensee, Apple American Limited Partnership of Minnesota. Because the General Partner (Gourmet Systems of Minnesota, Inc.) and the Limited Partner ( Applebee's of Minnesota, Inc.) are 100% wholly -owned subsidiaries of Applebee's International, Inc., all funds used for the payment for the business, fixtures and inventory come from the corporate operating funds of Applebee's International, Inc. • ULEASE OF INFORMATION As an applicant for an On -Sale Intoxicating Liquor License with the City f Hutchinson, Hutchinson, Minnesota, I am required to furnish information which hat agency may use in determining my moral, physical, mental and financial qualifica- tions. In this connection, I hereby expressly authorize release of any and all in- formation which you may have concerning me, including'information of a confidential or privileged nature. I hereby release the agency with which I am seeking application for license, and any organization, company or person furnishing information to that agency as expressly authorized above, from any liability for damage which may result from furnishing the information requested. • Applicant's Full Printed Name: Applicant's Address: Robert Theodore Steinkamp (First) (Middle) (Last) 838 Blueberry Lane treet Applicant's Birth Date: Applicant's Place of Birth: Liberty - (City 486 -50 -8453 Applicant's Social Security No.: Applicant's Driver's License No.: Date: /k s 7q ?, 9 11 1945 (Month) (Day) (Year) City of St. Louis Clay Missouri 6406 (County) (State b Zip) Missouri (State) 6 -50 453 (MO) • Anp cant's Sigr ture /71 �� Minnesota Deparntcat of Public Safety adt a I DIVISION - i*¢, LIQUOR CONTROL 444 Cedar St., Suite 100 I St. Paul, MN 55101 -2156 V 'e;y \ ✓� Fax (612)297 -5259 (612)296 -6430 TTY (612)282 -6555 CERTIFICATION OF AN ON SALE AND /OR SUNDAY LIQUOR LICENSE No lic e n se w ill b e approv or relea until the S 20 Retailer ID Card fee. is received by MN.I.jquor Control - Insurance Company of the Workers Compensation Insurance Company State of Pennsylvania -- AIGCS policy# RMWC1162935 LICENSEE'S SALES & USE TAX ID # 1089566 To apply for sales tax number, call 296 -6181 or 1- 800-657 -3777 ISSUING AUTHORITY CITY OF Hutchinson COU OF ! -k=sce Name (Corporation, Partnership, Individual) DOS Traac Name or DBA Apple American Limited Partnership of Minnesoc N/A A lebee's Neighborhood Grill it Bar Business Address City Zip Code 1305 Highway 15 South Hutchinson 55350 License Type (Check one or both) License Period County D On Sale ® Sundav From To McLeod On Sale License Number On Sale Fee Sunday License Number Sunday Fcc Business Phone None as of yet. If a parincrship, state the name and address of each Artner, If a co oration state the name and address of each officer. Partner /Officer Name (First, middle and last) DOB Title Address SEE ATTACHED. P arm erlOfficer Name (First, middle and last) DOB Title Address partner /Offs= Name (First, middle and last) DOB Title Address T he Li"=ee must have one of tae foil: 7*ing: (ATTACH CERTIFICATE OF INSURANCE TO THIS FORM.) Ch .dc me EA. Liquor Liability Insurance (Dram Shop) - $50,000 per person; S 100,000 more than one person; S 10,000 Property Destruction; 550,000 and S 100,000 for loss of means of support. a OB. A bond - of a surety company with minimum coverage as specified above in A. DC. A certificate from the State Treasurer that the licensee has deposited with the State, Trust Funds having a market value of s I o0,000 in cash or securities. 0 Yes D No During the past license year has a summons been issued under the Liquor Civil Liability Law (Dram Shop)? If ym attach a copy of the summons. Check those items that appl Transaction Type N New ❑ Revoke/Cancel Snspend/Revoke/Canoelled ❑ Transfer ❑ Suspension From To Transfer of ownership from (Name and Address) I certify that this license was approved in an official meeting by the governing body of the city or county. itv Clerk's Signature Date IMPORTANT NOTICE 1A It retail liquor licensees must have a current Federal Special Occupational Stamp. This stamp Is issued by the Bureau of Alcohol, Tobacco and Firearms. For information call (612)290 -3496 PS 9011.94 -5-- 0 ATTACHMENT TO CERTIFICATION OF AN ON SALE AND /OR SUNDAY LIQUOR LICENSE FOR APPLE AMERICAN LIMITED PARTNERSHIP OF MINNESOTA Partner Gourmet Systems of Minnesota, Inc. 4551 W. 107th Street, Suite 100 Overland Park, Kansas 66207 (General Partner) Applebee's of Minnesota, Inc. 4551 W. 107th Street, Suite 100 Overland Park, Kansas 66207 (Limited Partner) Gourmet Systems of Minnesota, Inc. Minnesota, Inc. are Minnesota corporations. 75% 25% and Applebee's of Gourmet Systems of Minnesota, Inc. and Applebee's of Minnesota, Inc. are 100% wholly -owned subsidiaries of Applebee's • International, Inc., a publicly held corporation whose common stock is traded on the NASDAQ Exchange. The officers /directors of both Gourmet Systems of Minnesota, Inc. and Applebee's of Minnesota, Inc. are the same: Abe J. Gustin, Jr. Date of Birth: 12/12/34 12218 Washington Court Kansas City, Missouri 64145 President /Director of both General and Limited Partners Robert T. Steinkamp Date of Birth: 9/11/45 838 Blueberry Lane Liberty, Missouri 64068 Vice President /Secretary /Treasurer /Director of both General and Limited Partners A -6--A' N • Parks, Recreation & Community Education 900 Harrington Street SW Hutchinson, b1N 55350 -3097 320 - 597- 2975/Far 320 - 2344233 TO: Mayor and Council FROM: Dolf Moon, Director PRCE O DATE: August 5, 1998 RE: Mosquito Spraying Amanda Compton, PRCE employee, will be in attendance to share the telephone survey results. The total estimated cost to spray the entire community is $1,200 per application. This coverage includes approximately 4,000 acres and covers 25 • miles of roadway. The process to initiate spraying includes gaining approval from the State of Minnesota. We have made preliminary contact with the state and based on council action, approval can be made via fax. Additionally, notification of spraying must be made via media outlets. This can take place as early as Thursday. Any combination of roadway miles and/or acreage sprayed could be utilized prorating the $1,200 figure. However, the effectiveness of spot spraying less than the entire community is unknown. The sprayer utilized in the process has been checked thoroughly and is found to be in good working order. r- - Pm,md on recycled pep,, - Mosquito Survey Results Final count: Yes: 252 No: 57 Comments: *Concerns on the effects the spray would have against children and pregnant women. *Worries about what the spraying would do to the other beneficial bugs in the area. *Some felt that spraying was not worth it if we were going to lose wildlife. *Concerns that the spraying would poison vegetable gardens. *More information wanted on the effects and risks that the spraying would have toward people. *More ecological methods of control of mosquitos, such as bluebird houses and bringing more bats into the area. *Concerns with cost; some felt that the cost was minimal when it came to the results, others expressed that if the city can afford a convention center, we could afford to spray for mosquitos. *The idea of putting pellets in the water to kill the mosquito larva before they hatched. *Thoughts about checking around with different areas that have done mosquito spraying and see their effectiveness. *Mosquito spraying should be done certain times and places, for example along the Luce Line Tail and only during big events such as the Water Carnival. *Thoughts that mosquitos are inevitable and that the city should use the money to update the Park & Rec facilities, or something for the kids in the community. *Two different comments on spraying the out of town areas such as Judson Woods and the west side of Campbell Lake. The residents of those areas would be willing to pay the charge for the spraying. G -A- CITY OF HUTCHINSON POLICE SERVICES TO: Mayor and Council FROM: Steve Madson, Director of Police/Emergency Mgmt Servic DATE: August 4, 1998 G1�p,L RE: COPS Grant Opportunity The Office of Community Oriented Policing Services, U.S. Department of Justice, has authorized a grant award to the Hutchinson Police Services for two additional police patrol officers. The grant was awarded following application by myself that was as a result of discussions within the Leadership Committee as well as departmental planning. The original grant request was for two additional officers. However, at this time the department does not believe that two officers is warranted or necessary to cant' out the mission of our • department. Therefore, I am requesting approval to accept the grant with the provision it is modified to accept one position. Attached herewith is a spreadsheet that provides not only historical information regarding the growth of policing activity but also current officer /population ratio information and per capita costs. With the addition of this position, the budget proposal is within the 5% growth limitation imposed by the City Council during initial 1999 budget process. As in the past, the city has used the COPS program to fund positions we would have needed to hire anyway. This is again the situation. I have attached the COPS budget that shows over the three -year grant period that the city s investment in this officer will be $57,903. I request approval to accept and execute the grant award for one additional police patrol officer with the caveat that the officer not be employed until January 1, 1999, so as not to impact the 1998 budget. If you have any questions, please do not hesitate to contact me at your earliest convenience. /Ikg • 98-01-0001 I • • y-/ l 1988 1997 CHG %CHG 1998 1999 2000 CALLS FOR SERVIC 9,220 15,914 6,694 72.6% 16,550 17,212 C COST PER CALL $115.65 $88.74 ($26.90) -23.3% $90.27 $94.13 $A F,T, PERSONNEL 20.5 26 6 26.8% 26 28 2 SWORN 14.0 19 5 35.7% 19 20 CIVILIAN 6.5 7 1 7.7% 7 8 POPULATION 10,429 13,423 2,994 28.7% 13,825 14,240 14,6E PER CAPITA COST $102.24 $100.39 ($1.85) -1.8% $99.15 $100.38 $103.8 COST PER DAY $0.28 $0.28 ($0.01) -1.8% $0.27 $0.28 $02 PER CAPITA CRIME 0.1551, 0.1034 - 0.0517 -33.3% UCR CRIME INDEX 582 497 (85) -14.6% POLICE BUDGET POLICE REVENUES NET BUDGET $1,066,260 $1,347,556 $281,296 26.4% $1,370,755 $1,429,346 $1,522,57 OFFICER/POP RATI 1.35 1.42 0.07 5.3% 1.38 1.41 1.3( CALLS PER OFFICE 659 838 179 27.2% 871 861 90( CIVILIAN /POP RATI 0.63 0.52 -0.10 -16.4% 0.52 0.60 0.6( CALLS PER DISP. 2,305 3,183 878 38.1% 3,310 3,442 3,60( • • y-/ l 0 9 0 -el n'S grants, the hederal share of total salaries and benefits n decrease each year leading to full local funding by the fou year of officers' employment. At the sane time, your local share must increase each year. The percentage of total officers' salaries and benefits paid with Federal funds mast be leas in Year 2 than in Year l and less in Year 3 than in Year 2. Looking at it from the local funding perspective, the per- centage of total offfeers'salarles and benefits paid with local funds must be more in Year 2 than in Year 1 and more in Year 3 than in Year 2. Fill out the following 3-year projection, showing how the Federal share and your share will change year by year for one officer. If applying for a waiver, you must still complete the Federal and local amount sections as if you were not receiving a waiver. Federal Share Refndremed for One Fall -Time Officer's Salary and Benefits Fed O'er i Loc (Per Tote Wrd Federal Share Requiremed for One art -Time Officer's Salary and Benefits YEAR 1 YEAR 2 Federal Amount (Percentage must decrease each year) • N �► Local Amount ( Prrceittage must increase each year) Total (Federal Antount plus Local Antolini) $ S S Year 1 - line $ $ Year 2 - line (o) ( Year 3 - line (r) TOTAL- 3 YEARS — $ line (v) S Total 3-year ants • line (w) YEAR 1 YEAR YEAR TOTAL - 3YEARS eral Amount $ 31,25$ $ z(iSSQt S 171 l $ 7s 600 centage must decrease each year) r/ 7S /j 3-72 May not exceed 75% of total ants or 575.000, whichever Is smaller - line (u) ilAmount '— S �G¢ /8 S 17,702 S x4']$3 S 67,903 centage nwsf increase each year) $ 132903 $ q'f,2 $ �fG oral Antouuf plus Local Amount) Year I -line (c) Year 2 -line (0 Year 3 - line (1) Total 3-year costs - line (s) . Federal Share Requiremed for One art -Time Officer's Salary and Benefits YEAR 1 YEAR 2 Federal Amount (Percentage must decrease each year) • N �► Local Amount ( Prrceittage must increase each year) Total (Federal Antount plus Local Antolini) $ S S Year 1 - line $ $ Year 2 - line (o) ( Year 3 - line (r) TOTAL- 3 YEARS — $ line (v) S Total 3-year ants • line (w) A ^ Hutchinson Area Health 0 Hutchinson Community Hospital Burns Manor Nursing Home • Dassel Medical Center 1095 Highway 15 South Hutchinson, MN 55350 July 29, 1998 n n 2 e 1998 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center I I 1 Hassan Street SE Hutchinson, MN 55350 C1T'. � Dear Mayor Torgerson and City Council Members: The board of directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on July 28, 1998, considered a request for remodeling of our Mental Health Unit. The following is an excerpt from the minutes of that meeting: "Mental Health Remodeling Proiect. The Board reviewed the bid analysis (see attached) for the Mental Health Remodeling Project. The remodeling is intended to make the changes to secure the Mental Health Unit for the patient population that may from time to time be necessary. Because of our care delivery • model, many patients that are hospitalized, are considered high risk for elopement. The changes, that will be made, will make the unit more accessible, secure and safer for patient care. Following discussion, motion was made by Peterson, seconded by Myers, to request authority from the City Council to hire the firm of KUE Construction, Watkins MN for the amount of $ 239,767.00 to remodel the Mental Health Unit. All were in favor. Motion passed." Thank you, in advance, for consideration of this request. Don Erickson will be able to address questions you may have regarding this item at your meeting on Tuesday. Sincerely, M r SGN Philip G. Graves President PGG:cs • ME AREA HEALTH CARE tinted Family Practice Clinic (320) 234 -5000 07 -28 -1998 11:43 1 612 344 1282 HEAiCC: G+8 CCLL P. 02/02 HORTY ELVM ,C.AMMIATE& M s!uV :.'A%.� July 28. 1996 Mr. Philip 0. (haven, CEO Hutchinson Area Health Cate 1095 Blowsy 15 South Hutchinson, Minnesota 55350 Ite: Mental Health Dear Phil: On July 17th we forward to your office a copy of the Contractor's Quallticadon Statement for RUE Contractors. Bated on that information and our experienac with KUE ConbWM at the Olatooe Area Health Center • aurae stadon renovation project, we would recommend that you accept the low bid of SM.767 for the Mental Health Unit renovation KUE Contractors has indicated they would reduce their days to complete the work to 200 days for the phased project- 90 days if the Unit were enclosed entirely. I would suspect that they may be able to reduce the 200 days sHtWy by slightly akerin$ the ping of Oic proms KUE Contractors listed Brandt Electric an their odOnWal bid fora; however they have forwarded a lases to w requesting dw are of Quade Electric of Hutchinson. We have no objection to this change in sabcantramor. If you have further questions on this. please feel free to contact our office. • 0 K . • .a■a • SOS PASO GRANT MTM. MRJNEAPOLZ% MN 33"1490- (612) 332-4473. PAX (612) 314.1242 M 1 0 0 MENTAL HEALTH REMODELING PROJECT Contractor Base bid Mechanical Electrical Bid Bond Days to Complete Subcontractor Subcontractor Louis Dammann $2%,464.00 Twin City Sheet Quade's 5% 160 calendar days & Sons, Const. Metal Add. #1 acknowledged Inc. 1721 Babcock Avenue Lester Prairie, MN 55354 Dammann Const. $295,696.00 TEK Quade's 5% 135 calendar days Inc. Add. #1 acknowledged 16042 State Hwy. 261 Glencoe, MN 55336 Schatz Const. Inc. $282,500.00 Allied Mechanical Quade's 5% 180 calendar days 1011 Armstrong Add. #1 acknowledged Avenue Glencoe, MN 55336 Kue Contractors, $239,767.00 Allied Mechanical Brandt Electric 5% 240 calendar days Inc. Add. #1 acknowledged 14806 160 Street Watkins, MN 55389 Date: June 23, 1998 - Conference Room F Time: 2:05 PM Attendees: Robyn Erickson, Ed Tusa, Phil Graves, Corrinne Schlueter, HAHC; Leo Monster, Horty Elving & Associates, � Tom Schatz, Schatz Construction; Representative from Dammann Construction, Representative from Kue Contractors, Inc. -�+ ADMABIMBIDSMECH&ELEC.DOC MARK HENSEN From: MARK HENSEN a nt: Thursday, July 23, 1998 2:43 PM o: CLARENCE KADRMAS Subject: HTI Substation Just a note to remind you I am still holding the Building Permit for the HTI Substation project. You had indicated that you wanted to change the valuation down to $21,000 and ask to have the permit fees waived. What I would request from you is just a short note indicating the construction amount and a request to the City Council to waive the total building permit fees. Based on your $21,000 valuation, the total cost of building permit # 14331 would be $ 396.90. We are also unable to record this permit until the property is recorded with the county and can be assigned an ID number. Thanks, MH f. J • I Counsel Anderson brought the commission up-to -date on the United Power Association i (UPA) Tree Issue. This is an issue between UPA and Steven Lindhorst and in no way affects HUC. Associated Consultants Engineers, Inc. has invoiced us an additional fee for preparing two air quality permit applications for Minnesota Pollution Control Agency. After discussion it was decided that HUC will not pay any more than the amount previously agreed upon and which has already been paid. Discussed by -laws changes to the Midwest Region Gas Task Force Association. After discussion, a motion was made by Commissioner Wetterling, seconded by Commissioner Carls to adopt Resolution No. 154 (see attached). General Manager's Report A. The HTI substation is energized and running well. B. Komgiebel Architectures will submit a cost estimate for the 13,700 square foot expansion /remodeling project at the Utility Center and that cost will become a part of the budgeting process for 1999. The preliminary cost is between $850,000 - $970,000. C. Modifications to the employee policy for on -call procedures regarding use of a company vehicle. The on -call vehicle will be at the utility center and the employee will drive to the center to get the on -call vehicle. Modifications made to the personnel policy will be presented at the next Commission meeting. D. We received a 'thank -you' letter from New Ulm for the mutual aid assistance we provided, because of the storm damage to their city. E. Counsel Anderson drafted a form to be filled in and signed by the people taking advantage of the Energy Grant Program which we offer for residential homeowners as a means of energy conservation as part of the MN Dept. Of Public Service/Energy Conservation /Load Management program. The homeowner /contractors signature is to be notarized. F. Will discuss a possible policy on building permit fees at the next Team Management meeting to permanently waive all building permit fees because the Hutchinson Utilities is a political subdivision of the City of Hutchinson. Also, a motion was made by Commissioner Carls, seconded by Commissioner Wetterling to request the City Council to waive the HTI substation building permit fees of $396.90. Motion was unanimously carried. • 6 -C LJ CITY OF HUTCHINSON MEMO Finance Department FROM: FXUVCE—a •:. .•' Randy DeVries has a requested a workshop with the city council to review future needs of the wastewater plant. It would be requested to set Tuesday, August 25, at 4 p.m. for a workshop. 0 N a August 11, 1998 To: Honorable Mayor and City Council members From: John Olson, Asst. Public Works Dir. Subject: Recommendation for purchase of: a) One Ton 4x4 Cab/Chassis Truck (with dump box, snowplow, sander, and hydraulic system). b) Snow Removal Truck (single axle truck with "U" or "V" shaped conveyor /auger dump box, snowplow, underbody blade, patrol wing, sander, hydraulic system, and lighting accessories). Central Garage representatives and potential operators have reviewed the proposals presented by the various vendors and have come up with the following recommendations. a) One Ton 4x4 Cab/Chassis Truck (with dump box, snowplow, sander, and hydraulic system). There was one bid received from Plowman's Inc. The bid price appears to be in line with the prices generally quoted from other dealers that were contacted. The bid price is also in line with the anticipated State of Minnesota bid prices for contracts to be signed in September or October. It is our recommendation that the City Council authorize the purchase of a 1999 Ford F450 Cab /Chassis with snow removal equipment installed. General specifications of the truck include: 7.3 liter turbo diesel engine 141" wheel base 4x4, dual rear wheels Automatic transmission Power brakes 38 gallon fuel tank Trailer tow package Trailer mirrors Air conditioning Full gauges Rust - proofing and undercoating Winter front Snow plow package Back up alarm General specifications of the equipment include: 9', 3-yard Dump body with folding sides and end 8-ton capacity hoist Electric clutch hydraulic pump 9' Westem Pro Plow snowplow Replacement tailgate sander with auger and agitator The bid price of the vehicle is $47,538 This would be a 1998 purchase. cf—F Mayor & City Council John Olson, Asst. Public Works Dir. August 11, 1998 Page 2 b) Snow Removal Truck (single axle truck with "U° or "V" shaped conveyor /auger dump box, snowplow, underbody blade, patrol wing, sander, hydraulic system, and lighting accessories). There were three proposals for the total package: 1) River Valley Truck Centers: $103,549 2) Boyer Ford Trucks $103,916 3) Lakeland Ford Trucks $106,041 There was one proposal for the trick only: 1) Mankato Mack $ 69,205 The apparent low bid was River Valley Truck Centers, however, after reviewing the specifications and proposals presented by the various vendors, the following recommendation was made: Truck: Mankato Mack $69,205 Equipment: Crysteel Truck Equipment $52,020 Change order. removal of U- shaped box and sander ($13,225) •est Total purchase $108,000 This would be a 1999 purchase. ($108,000 over 20 years = $5,400 per year). The Mack Truck was recommended because of its greater torque at lower engine r.p.m., its strength in the front -end, and its heavier transmission. It was determined that during snow removal activities in municipal settings, which includes stop and go plowing, the greater torque and heavy duty transmission would be much more suitable. The International truck proposed by River Valley Truck Centers generally matches the trucks currently being purchased by Mn/DOT. There are great ditrenoes between Mn/DOTS truck use and municipal tuck use. Mn/DOT plows are able to gain and maintain speed more constantly than any municipal snowplow, Municipal snowplows must often stop and start under a load of snow. The greater amount of traffic requires that trucks be able to stop and start under a load of snow. Central Garage representatives and operators recommend to the City Council that a change order be authorized removing the U- shaped box and sander from the equipment proposal and replace the box with a standard dump box and use a sander the City currently owns. It was felt that with the size and strength of the Mack truck, the City could easily get 20 years of service from the vehicle, whereas other trucks typically last 15 years. Another factor in this recommendation is that Mack is able to deliver a truck between four and five months earner than any others that sent proposals. • Mayor & City Council John Olson, Asst. Public Works Dir. August 11, 1998 Page 3 The second choice for recommendation would be the package proposed by Boyer Ford Trucks. Even though this proposal was $367 more than the proposal from River Valley Truck Centers, the Boyer Ford proposal would match our current fleet In addition, the Sterling truck In Boyer's proposal has more torque and strength than the International truck proposed by River Valley Truck Center. A similar change order removing the U- shaped box and sander could also be considered for this vehicle. This truck could be expected to last for 15 years of service. The estimated price for the second recommendation, including the proposed change order, would be $91,000. (1999 purchase) ($91,000 over 15 years = $6,087 per year). The third choice for recommendation would be the package proposed by Lakeland Ford Truck, which includes a Sterling truck similar to Boyer's proposal. The estimated price for the third recommendation, including the proposed change order, would be $93,000. (1999 purchase) ($93,000 over 15 years = $6,200 per year). • The last choice for recommendation would be the package proposed by River Valley Truck Centers. This truck was had the least torque and had the least strength of the packages proposed. The estimated price for the last choice, with change order, would be $91,000. (1999 purchase) ($91,000 over 15 years = $6,087 per year). LJ Minutes of the Bid Opening for: 0 One Ton 4x4 Cab/Chassis Truck (with dump box, snowplow, sander, and hydraulic system) Snow Removal Truck (single axle truck with "U" or T" shaped conveyor/auger dump box, snowplow, undedWy blade, patrol wing, sander, hydraulic system, and lighting accessories) Olson opened bid - opening meeting at 4:32 p.m. in the City Council Chambers, City Center, 111 Hassan St SE, Hutchinson, MN 55350. Present John Olson, Asst Public Works Dir. Eldon Barkeim, Street Department Olson dispensed with the reading of specifications for both bids. Bid envelopes were opened by Barkeim and read by Olson as described below: One Ton 4x4 Cab/Chassis Truck (with dump box, snowplow, sander, and hydraulic system). One bid was received from Plowmans, Inc. for the One Ton Truck. The price listed was for a 1999 Ford F450 with above - mentioned equipment installed. Bid price was $47,538. 0 Snow Removal Truck (single axle truck with °U' or "V' shaped conveyor /auger dump box, snowplow, underbody blade, patrol wing, sander, hydraulic system, and lighting accessories). Bids were received as follows: Truck Equipment Total Mankato Mack $89,204.52 no bid $89,204.52 River Valley Truck Centers $51,529.00 $52,020.00 $103,549.00 Boyer Ford Trucks $103,918.00 Lakeland Ford Truck $108,041.00 Apparent low bids: Equipment Vendor Total Price One Ton Truck Plowmans, Inc. $47,538.00 Snow Removal Truck River Valley Truck Centers $103,549.00 Bid opening was dosed at 4:43 p.m. on July 28, 1998. • No OPEN -HOLD COUNCIL REPORT 11- AUG- 1998page 1 __ ______ -__ ___ - - - -__ _____ ___ 1ie IMPROV. BDS FIRSTAR BANK OF MINNESOTA INTEREST PAYMENT $6,900.00 < *> $6,900.00* 1997 IMPR. CONST JUUL CONTRACTING CO KUECHLE UNDERGROUND WM MUELLER & SONS 1998 IMPR. CONST SCHNITKER & ASSOC WM MUELLER & SONS CENTRAL GARAGE `J BRANDON TIRE CO CARQUEST AUTO PARTS CITY OF HUTCHINSON COAST TO COAST CROW RIVER AUTO CROW RIVER GLASS DYNA SYSTEMS FORTIS BENEFITS G & K SERVICES GENERAL OFFICE PRODUCTS HUTCH FIRE & SAFETY HUTCHINSON WHOLESALE LAWSON PRODUCTS INC MN MUTUAL LIFE MTI DIST.CO NO STATES SUPPLY INC OLSONS LOCKSMITH PLOWMANS RIVER VALLEY TRUCK CENTERS RUNNING'S SUPPLY SCHMELING OIL CO SORENSEN FARM SUPPLY TEPLY EQUIPMENT US POSTAL SERVICE WICHTERMAN, KEN ZARNOTH BRUSH WORKS ENERGY LOAN FD MCLEOD COUNTY RECORDER GENERAL FUND • L11/97 EST #11 $27,900.42 L10/97 EST #5 $104,013.18 BACKHOE, DOZER, LABOR $26,957.40 $158,871.00* PROFESS SERV $1,293.75 L3/97 EST #1 $146,934.85 $148,228.60* TUBE & TIRE REPAIR, MOUNT /DMT $306.33 $14.90 FILTERS, PAINT $497.72 AUG PAPER RECYCLING SERVICE AUG MED $432.09 ADCETERA HDWE $18.29 PARTS- POLICE #5 $2,805.54 $245.04 WINDSHIELD $589.72 JULY COMPENSATION UNIVERSAL AIR COUPLER $40.65 BENNETT OFFICE SUP. AUG LTD $20.78 TOWELS $191.66 $800.00 DISKS $10.31 GAMES WORKED EXTING CHARGES $164.90 BRANDT GARMET LETTERING SNAP RING $20.42 58327 $60.06 12.78 AUG LIFE $7.35 FOOD & POP ROLLER DECK, SHAFT ROLLER $265.14 CASH WISE HDWE $57.79 KEY, SERVICE, LABOR $91.75 $218.48 LABOR, PARTS- HUTCHMOBILE $888.99 JULY REPAIRS TEFLON OIL SEAL $31.13 CHEMSEARCH LOCK $2.84 OIL ANALYSIS KITS $101.18 $32,351.64 HY HOSE & ENDS $69.35 PAINT THINNER REPAIR AXLE SEALS $1,132.81 COMPASS FACILITY MGMT JULY POSTAGE $9.28 REIMB- SAFETY BOOTS $60.00 $23.37 DIRT SHOES, POLY BROOM REFILL $388.73 OPERATING SUPPLIES $39.40 $8,264.81* COURTLAND INDUSTRIES FILING FEES $19.50 $19.50* A -1 BIKE SHOP BIKE REPAIR $14.90 AAGARD WEST AUG PAPER RECYCLING SERVICE $1,528.61 ADCETERA CITY NEWSLETTER- DESIGN $800.00 ALLIED SERVICES OF HUTCHINSON REPAIR AIR COND, MATERIALS $245.04 ARNOLD & MCDOWELL JULY COMPENSATION $7,066.00 BENNETT OFFICE SUP. COPIER READINGS $111.44 BERKLEY RISK SERVICES AUG PROFESS SERV $800.00 BRAND, JUDY GAMES WORKED $68.06 BRANDT GARMET LETTERING SHIRTS $76.42 BUSINESSWARE SOLUTIONS DISKS 12.78 CASH DRAWER #4 FOOD & POP 83.70 CASH WISE COFFEE $299.13 CDI OFFICE PRODUCTS LTD ENVELOPES $218.48 CENTRAL GARAGE JULY REPAIRS $15,527.44 CHEMSEARCH SKATE $235.48 CITY OF HUTCHINSON LODGING TAX -WEST RVR CAMPGRND $32,351.64 COAST TO COAST PAINT THINNER $765.15 COMPASS FACILITY MGMT CONSULTING SERVICES $9,925.00 COUNTRY KITCHEN CHARGED MEALS $23.37 COUNTY LINE DESIGN OPERATING SUPPLIES $39.40 COURTLAND INDUSTRIES COURT REC, BRIC EDGE, PALLETS $1,047.96 CROW RIVER GLASS DOORS $1,117.00 CROW RIVER PRESS INC IMPRINT COVERS $22.58 CROW RIVER VET CLINIC JULY SERVICES $276.89 DAMMANN, MARY REFUND - CANCELLED SKATE LESSONS $18.00 DEPT NATURAL RESOURCES DNR FEES TO STATE $670.00 DIGITAL RESOURCE AUTOCAD MAP 2.0 TRAINING $450.00 EARL ANDERSON ASSOC PAINT $610.49 /o -7J, OPEN -HOLD COUNCIL REPORT 11- AUG- 1998page 2 ----- ------- FUND --------- ---- -- ______----- _---- ECOLAB PEST ELIM ___-- _---- _------- __ - - -__ JULY SERVICE ________ $23.43 WAL F & W ROOFING ROOF REPAIR $450.00 FAMILY REXALL DRUG PHOTOS $57.54 FORTIS BENEFITS AUG LTD $1,638.64 G & K SERVICES UNIFORMS $948.81 GE CAPITAL MLA -MN NOVEL $1,384.50 GEHRKE, LEROY SPRAY CEILING $375.00 GENERAL OFFICE PRODUCTS RACK $78.23 GEWERTH, TAMI HOURS WORKED $32.75 GIFFERSON, TOM REIMB - MEALS, LODGING $130.52 GIRARD'S BUSINESS MACHINES EDP INKROLL $95.32 GLENCOE POLICE DEPT WAVE #2 SAFE & SOBER $4,348.15 GREGOR, JOHN TRAVEL EXPENSES -FOOD $225.00 HAGER JEWELRY MEDALIAN CHAIN $24.59 HANSON & VASEK CONSTRUCTION REMOVE & REPLACE APRON /CURB $1,134.00 HARRIS COMPANIES PNEUMATIC CONTROL REPAIR $224.13 HCVN -TV CABLE FRANCHISE 1998 $5,205.08 HENRYS FOODS INC CANDY, SLUSH BASE $1,200.84 HENSEN, MARK REIMB -CODE BOOK 28.45 HIGGINBOTHAM, RUTH SENIOR CENTER 35.00 HILLYARD FLOOR CARE / HUTCHINSON HAND CLEANER $717.99 HUTCH CONVENTION & JUNE LODGING TAX $6,257.03 HUTCH COOP CENEX LP $168.25 HUTCH FIRE & SAFETY EXTING CHARGES $9.00 HUTCHINSON AREA HEALTH CARE OCC HEALTH, VACCINE $60.00 HUTCHINSON LEADER ADV $1,663.14 HUTCHINSON TEL CO AUG SERVICE $4,724.88 HUTCHINSON UTILITIES JULY GAS & ELEC $5,071.84 HUTCHINSON WHOLESALE ABSORBER $206.47 ICBO CODE BOOKS $363.35 ICMA MAPS $92.50 INSURANCE PLANNERS BLANKET CRIME COVERAGE $2,485.00 JACK'S UNIFORMS & EQUIPMENT HALOGEN R /R, POWER PULSE $645.80 JEFF'S ELECTRIC LABOR, MATERIALS - ROBERTS PK $393.52 JOES SPORT SHOP TROPHIES $1,464.38 KELLY, LEROY UMPIRE GAMES $112.00 KNUTSON, KANDICE REFUND - GYMNASTICS CANCELLED 10.00 KRASEN, SANDRA REFUND - CANCELLED LTL SWIMMERS 22.0'0 KUSTOM SIGNALS INC REMOTE CONTROL 40.95 L & P SUPPLY CO TOTAL HEAD, BLADE HEAD $51.60 LEAGUE OF MN CITIES QTR 1 GEN LIAB $36,951.50 LUND, SHERRY REFUND -SWIM LESSONS CANCELLED $22.00 MADSON, LINDA REFUND - CANCEL SKATE LESSONS $13.00 MANKATO MOBILE RADIO MTVA VEHICULAR ADPT $1,103.68 MARGUERETTE'S STEAK & BUFFET 26 MEALS- SENIOR TOUR 166.64 MCDONALD SALES & SERVICE CONVERTER REGULATOR, REGISTERS 115.80 1212.21 MCGARVEY COFFEE INC COFFEE 106.89 MCLEOD COUNTY HIGHWAY DEPT. 10" CULVERT, 10" BAND MCLEOD COUNTY SHERIFF WAVE #1 SAFE & SOBER $3,259.10 MCLEOD COUNTY SOCIAL SERVICES REFUND - GYMNASTICS CANCELLED $45.00 MCPEF PERMITS $23.30 MID -MN HOT MIX INC FINES, 41 A WEAR $416.02 MILLERBERND MANUFACTURING CO BB POLE $479.25 MINN BLUE DIGITAL -A TONER $211.94 MINNCOMM PAGING JULY SERVICE $311.30 MITCHELL, WILLIAM HOURS WORKED $160.00 MN D.A.R.E. OFFICERS ASSOC MEMBERSHIP DUES 35.00 MN DEPT OF TRANSPORTATION MAINTENANCE & MUTCD MATERIALS 81.06 MN ELEVATOR INC. JULY ELEVATOR SERVICE $73.65 MN MUTUAL LIFE AUG LIFE - COBRA -BENTZ 566.16 MN SPORTS FEDERATION TEAM SANCTIONING 341.47 MODERN MAZDA WATER RECOVERY TOW 208.74 MOGARD, STEVE REIMB - LODGING $149.60 MORE 4 JULY CHARGE $503.09 NANCY'S LANDING RESTAURANT SR TOUR -38 MEALS $556.32 NEENAH FOUNDRY CO ADJUSTING RING $881.82 NIGHTSUN PERFORMACE LIGHTING WATER BOTTLE BATTERY $206.31 NO STATES SUPPLY INC HDWE $90.95 NORTH STAR TURF INC GEN TURF MIXTURE $76.43 NORTHERN SAFETY CO SAFETY SUPPLIES $126.06 PEACE LUTHERAN CHURCH FRUIT & VEGE TRAYS, PUNCH $145.00 PETERSON BUS SERVICE JULY BUS TOURS $1,227.15 PETERSON, KAY REIMS- MEALS, LODGING $87.54 PLOTZ, GARY D. REIMB - MEALS $27.50 PREMIER CROWN CORP INTERIOR LINER $53.23 . PRIEVE LANDSCAPING CITY ENERGY TREE BID $10,252.00 OPEN -HOLD COUNCIL REPORT 11- AUG- 1998page 3 - ____- - - - -__ GWAL FUND _____ - -_ _ ______ __ _ _ __ QUADE ELECTRIC ___---__-_-----_______------_-----________- TESTER $754.02 QUANTUM LABS QUANTUM BLUE LABEL $74.41 R & R EXCAVATING 77" ICE BLADE GRIND $87.50 REAL JUSTICE CONF- HAMMOND- JOHNSON, NEUFIELD $490.00 REINER LANDSCAPING TREES /SHRUBS $724.69 RESPOND SYSTEMS GLASSES $31.63 RIDER BENNETT EGAN & ARUNDEL PROFESS SERVICES -THRU 6/30 $258.70 RUNKE, BRUCE REIMB- MEALS, MILEAGE, LODGING $248.91 RUNNING'S SUPPLY COUPLING $562.47 SCHALL, MIKE REFUND - CANCELLED SWIM LESSONS $22.00 SCHRADER, JEFF GAMES WORKED $192.00 SCHRAMM IMPLEMENT POSTAGE $4.00 SCHUH, CHERYL REFUND - CANCEL STUDENT DIVING $25.00 SEVEN WEST WASH & DRY LAUNDRY $62.73 SHEEHAN, DEBORAH REFUND- SWITCHED TO SPORT CAMP $6.00 SHOE INN, THE REPAIR LITE HOLDERS $31.00 SHOPKO HANGING FILE, FAN, CORKBOARD $51.70 SHRED -IT SHREDDING SERVICE $49.95 SIMONSON LUMBER CO LUMBER 187.98 SR.CENTER ADVISORY BD REIMB- AUGUST NEWSLETTER 160.00 STANDARD PRINTING HANGING FOLDERS - $22.65 STAR TRIBUNE NEWSPAPER SERVICE THRU 11/25 $26.00 STORK, KIM REFUND - CANCELLED ADVENTURE CMP $20.00 SUBWAY PORTION PLATTER $31.31 TACTICAL ALLIANCE BLDG SEARCH TECHNIQUES COURSE $250.00 THE SALTMAN SOFT SALT $147.02 THOMTECH DESIGN COMPANY FINAL REPORT $4,175.00 TILTON, DAVID CONCESS STAND $466.00 TRI CO WATER COND SALT $181.96 UNITED BLDG CENTERS WAFERBOARD $65.71 US POSTAL SERVICE JULY POSTAGE $795.45 VALLEY VIEW ASSOCIATES PACFAB HYDRO PUMP $553.80 VIKING COCA COLA POP PURCHASE $1,025.15 WAL -MART PAPER, FABRICS, TEMPLATES $60.81 WOODS PAINTING CENTER MOORGLO, STA13LIZER $62.63 XEROX COPIER LEASE $283.75 YORK INTERNATIONAL CORP SERVICE EQUIPMENT, MILEAGE $562.00 ZASKE, BARBARA REFUND- CANCELLED SWIM CLASS $22.00 < *> $188,621.98* HUTCH COMM DEV.0 CITY OF HUTCHINSON AUG MED $432.09 FORTIS BENEFITS AUG LTD $16.24 HUTCHINSON TEL CO AUG SERVICE $10.61 MCLEOD COUNTY RECORDER FILING FEES $10.00 MN MUTUAL LIFE AUG LIFE $5.67 REDETZKE, DEL W. SERVICES 7/13/98 - 8/7/98 $2,230.76 SUBWAY PORTION PLATTER, CHIPS, DRINKS $29.53 US POSTAL SERVICE JULY POSTAGE $56.38 < *> $2,791.28* HUTCH TRANS FAC. CARQUEST AUTO PARTS REPAIR OILER CONTROL $37.50 COAST TO COAST OPERATING SUPPLIES $206.83 DM2 SOFTWARE SERVICE $30.00 G & K SERVICES UNIFORMS $300.75 HUTCH FIRE & SAFETY EXTING CHARGES $116.80 HUTCHINSON TEL CO AUG SERVICE $320.46 HUTCHINSON UTILITIES JULY GAS & ELEC $1,225.45 MCGARVEY COFFEE INC COFFEE $35.63 PRIMEDIA INFORMATION RENTAL RATE BLUE BOOK VOL 1 $435.00 US POSTAL SERVICE JULY POSTAGE $8.87 WITTE SANITATION JULY SERVICE $124.02 < *> $2,841.31* LIQUOR STORE AAGARD WEST AUGUST PICKUP SERVICE $46.80 AMERIPRIDE LINEN & APPAREL JULY LAUNDRY DELIVERIES $127.60 BELLBOY CORP JULY MISC PURCHASE $838.04 BERNICKS PEPSI COLA JULY POP PURCHASE $731.91 CDI OFFICE PRODUCTS LTD UPR FORM $84.64 CITY OF HUTCHINSON LOTTERY PAYMENT $1,916.51 CITY OF HUTCHINSON- GENERAL FUN PAYROLL 7/31/98 $8,566.27 DIAMOND CLEAR ICE 20# ICE $128.70 FORTIS BENEFITS AUG LTD $55.12 GRIGGS COOPER & CO JULY WINE PURCHASE $396.70 OPEN -HOLD COUNCIL REPORT 11- AUG- 1998page 4 ---------------------------------------------------------------------------------------------------- Lj#R STORE HENRYS FOODS INC TOBACCO PURCHASE $3,321.66 $27,870.32 HERMEL WHOLESALE TOBACCO PURCHASE $546.69 PAINT HUTCHINSON LEADER JULY ADS $194.50 BIGHAM, VERN HUTCHINSON TEL CO AUG SERVICE $0.35 HUTCHINSON UTILITIES JULY GAS & ELEC $1,123.18 JOES SPORT SHOP SHIRT SCREENS $47.92 $12.58 JOHNSON BROTHERS LIQUOR CO. JULY WINE CREDIT $10,005.96 POSTAGE JORDON BEVERAGE INC. JULY BEER PURCHASE $1,195.65 CASH WISE KARP RADIO JULY RADIO ADS $12.00 KYRS JULY RADIO ADS $100.00 LEAGUE OF MN CITIES QTR 1 GEN LIAB $252.00 $173.97 LENNEMAN BEVERAGE DIST. INC JULY BEER PURCHASE $2,729.30 JULY FUEL LOCHER BROS INC JULY BEER PURCHASE $6,924.05 COAST TO COAST LUNDHOLM, LORI CLEAN WINDOWS $42.60 MCGARVEY COFFEE INC COFFEE $66.50 MN MUTUAL LIFE AUG LIFE $19.53 29.90 MORE 4 SUPPLIES $23.61 REIMS- MEALS- COMPOST MTG MPPOA MEMBERSHIP $55.00 DYNA SYSTEMS QUADE ELECTRIC SUPPLIES $3.81 ST. CLOUD RESTAURANT SUPPLY CORKSCREW, SIP & STIR $145.29 STANDARD PRINTING SUPPLIES $151.59 $453.60 TRI CO WATER COND BOTTLE WATER $42.18 REIMB - MEALS, MILEAGE, LODGING TRIPLE G DISTRIBUTING INC JULY BEER PURCHASE $21,737.75 HILLYARD FLOOR CARE / HUTCHINSON US POSTAL SERVICE JULY POSTAGE $21.35 VIKING COCA COLA JULY POP PURCHASE $450.45 <*> $62,105.21* RURAL F. D. CITY OF HUTCHINSON JULY FUEL $26.25 $26.25* SCDP 97 Hsg Reh EVEN -TEMP CONSTRUCTION EXTERIOR, INSULATION, FLOOR ,415.00 R,415.00* MATER /SEWER FUND AAGARD WEST JULY PICKUP SERVICE $27,870.32 ANDERSON'S DECORATING CENTER PAINT $123.83 BIGHAM, VERN BIG'S EASY LIFT $509.07 BROWNS GREENHOUSE GLOBE ARBORVITAE $63.87 CAMERA SHOP FILM $12.58 CASH DRAWER #4 POSTAGE $11.32 CASH WISE SUPPLIES $15.67 CDI OFFICE PRODUCTS LTD PAPER, LABELS $252.88 CENTRAL GARAGE JULY REPAIRS $173.97 CITY OF HUTCHINSON JULY FUEL $5,620.80 COAST TO COAST PAINT, BUG SPRAY $380.56 CULLIGAN WATER COND UNIT RENTAL 62.88 DAIRY QUEEN 2 10" DQ CAKES 29.90 DEVRIES, RANDY REIMS- MEALS- COMPOST MTG 23.14 DYNA SYSTEMS DRILL BITS, CAP SCREWS $329.12 FORTIS BENEFITS AUG LTD $242.00 G & K SERVICES TOWELS $453.60 GRAHAM, MARION REIMB - MEALS, MILEAGE, LODGING $195.82 HILLYARD FLOOR CARE / HUTCHINSON DEGREASER $412.93 HUTCHINSON LEADER HW ADS $61.50 HUTCHINSON TEL CO AUG SERVICE $690.64 HUTCHINSON UTILITIES JULY GAS & ELEC $22,215.07 HUTCHINSON WHOLESALE BELT $536.30 IMPERIAL PORTA THRONES JULY UNIT RENT $56.18 LEAGUE OF MN CITIES QTR 1 GEN LIAB $3,100.75 MCGARVEY COFFEE INC COFFEE $44.00 MCLEOD COUNTY TITLE REIMBURSEMENT OF WATER /SEWER $85.68 MINNESOTA WASTE WISE MEMBERSHIP $200.00 MN MUTUAL LIFE AUG LIFE $84.42 MN VALLEY TESTING LAB WATER TESTS $209.00 NATURTECH COMPOSTING CONVERSION OF DATATHERM $820.50 NCL LAB SUPPLIES $135.55 PC MAGAZINE SUBSCRIPTION RENEWAL $54.97 PRO MAINTENANCE CARPET CLEANING $193.83 QUADE ELECTRIC OPERATING SUPPLIES $76.04 REMEDIATION MGMT CONSULTANTS DATA COLLECTIONS $495.00 RESPOND SYSTEMS GLOVES, EYEGLASS WIPES $108.46 RUNNING'S SUPPLY TAPE MEASURE, PARTS 206.43 SAFETY FIRST SAFETY TRAINING #8 300.00 SCHILLING PAPER CO TISSUES, TOWELS 170.54 OPEN -HOLD COUNCIL REPORT 11- AUG- 1998page 5 ___________________________________ __ __________ Wig /SEWER FUND SCHRAMM IMPLEMENT ________ ___ ________ CHAIN, LINK, LABOR _______-- $488.02 _____- SHOPKO FILM $13.83 SORENSEN FARM SUPPLY SCREWS $0.43 STAR TRIBUNE HELP WANTED ADS $874.50 TELXON CORP WANDS $304.92 TRI CO WATER COND SALT $10.86 UNITED BLDG CENTERS HANDI -CRETE $138.99 US POSTAL SERVICE JULY POSTAGE $1,045.67 USA BLUE BOOK SCH 80, TEE $26.14 USA WASTE SERVICES INC LOADS 7/1 - 7/17 $11,267.28 WALDOR PUMP & EQUIP LABOR, MILEAGE, PARTS $785.34 WEF MEMBERHSIP RENEWAL -M GRAHAM $170.00 WITTE SANITATION TRUCK TIME & LABOR $110.00 < *> - $81,865.30* $665,950.24* 0 0 IMMEDIATE PAY COUNCIL REPORT 11- AUG- 1998page 1 ---------------------------------------------------------------------------------------------------- FUND CRIMINAL JUSTICE INSTITUTE REG -DAVID ERLANDSON $585.00 VAL DEPT NATURAL RESOURCES DNR TO STATE $300.00 HUTCHINSON TEL CO JULY /AUGUST SERVICE $1,235.38 MCLEOD COUNTY RECORDER RECORDING ORD $187.50 MINNESOTA GFOA FALL CONF REG -K MERRILL $195.00 NORTHSTAR CHAPTER 1998 PAYROLL CONF - BRENDA EWING $300.00 RADISSON ARROWWOOD GFOA CONFERENCE $183.15 < *> $2,986.03* LIQUOR STORE BREW YOUR OWN SUBSCRIPTION $29.95 HUTCHINSON TEL CO JULY /AUGUST SERVICE $137.19 LENNEMAN BEVERAGE DIST. INC JULY MISC PURCHASE $17.50 LOCHER BROS INC CREDIT TAKEN TWICE #14379 $37,246.22 MN STATE PEDAL TRACTOR PULL PEDAL PULL PROGRAM AD $72.00 TRAVELERS DIRECTORY SERVICE ADVERTISING $245.00 < *> $37,747.86* PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. employee contri $575.00 AMERICAN FAMILY INS CO. employee contri $27.88 GREAT WEST LIFE INS. CO. employee contri $75.00 H.R.L.A.P.R. employee contri $170.08 ICMA RETIREMENT TRUST employee contri $2,546.17 PERA- D.C.P. employee cintri $52.02 PRUDENTIAL employee contri $180.00 PRUDENTIAL MUTUAL FUNDS employee contri $30.00 PUBLIC EMPLOYEES employee contri $17,533.57 TEMPLETON INC employee contri $480.20 WADELL & REED employee contri $150.00 < *> $21,819.92* SCDP 97 Hsg Reh EVEN -TEMP CONSTRUCTION ROOFING $11,450.00 HOLMQUIST LUMBER ADDITION MATERIALS $10,465.63 HOLTZ CONSTRUCTION VARIOUS CARPENTRY WORK $3,977.59 < *> $25,893.22* /SEWER FUND HUTCHINSON TEL CO JULY /AUGUST SERVICE $26.48 < *> $26.48* $88,473.51* ELECTRONIC TRANSFERS PAYROLL FUND Withholding Tax MN Dept of Revenue $41,014.45 8,093.21 Is • Hutchinson Fire Chief 111 Hassan Street S. E. Hutchinson, MN 55350 (320) 2344211 Monthly Council Update July 1998 The fire department responded to 19 calls for service in July. City Calls: 1 Residential 2 Commercial / Industrial 3 Multi- family is 1 Rescue 3 Haz -mat 1 Grass type 4 Carbon Monoxide 1 Good will Rural Calls: 1 Residential 1 Medical I Vehicle Drills for the month: SCBA maintenance Water rescue drill Nozzel and hose advancement Yearly pump test Assist park & rec with a summer project What a few of the calls were L A rather large Haz -Mat incident at 3 -M, a USF Holland truck tipped a load of acid in the trick. We had one firefighter injured. Hutchinson fire was assisted by Hutch ambulance, Hutch police, 3M emergency squad, Silver Lake Fire, Mn DOT, State Division of emergency management. Everyone did a good job. We had a house fire at 38 McLeod Ave. , the family was thought to be in the house yet when we arrived, we did a primary search and found nobody. The fire did about $70,000 damage and left the family homeless. We had Red Cross take care of the family . We had a house fire at Dale Stucke residence, the fire is under investigation. 0 11 The Hutchinson Safety Council met on June 29, 1998 at noon in the Elk's Lodge. Members present were - -- Loretta Pishney, Archie Woodworth, Leslie Smith, Lucille Smith, Kay Peterson, Myron Johnson, Cal Rice, Brad Emans, Pearl Seale, Bob Bowen, David Mueller, Dave Conrad, Dick Higgins, and Vi Viiesselman. The business meeting was conducted by President, Dick Higgins. The report submitted by the secretary was accepted as published. Dave Mueller introduced a safety hazard concerning the back entrance to Lang's Meat Market. It is reported that the door opens directly into the ally and brings about the possibility that a person exiting by this door could be hit by oncoming traffic. Dick Higgins volunteered to bring the matter to the attention of Jim Marka. The booth at the upcoming County Fair was discussed and Brad Emans volunteered to bring an update to the next meeting. Bob Bowen announced that the TPA had updated the WATCH FOR A CHILD posters and was • working on a distribution program. Dave Meueller announced that language for signs was still being worked on for the NO BIKE/NO BLADES zones and would soon be ready and then more aggressive enforcement would begin. The President of the Minnesota State Safety Council, Carol Bufton was the guest speaker for the day. She gave a review of the history of the Minnesota State Safety Council and recognized the Hutchinson Council as being one of the few original volunteer organizations still in existence. She also gave an outline of the programs and services that the Council maintains. She presented souvenirs from the Safety Council to Dick Higgins, Cal Rice, Dave Conrad, Pearl Seale, and Loretta Pishney. _ f The next meeting will be July 27th at noon in the Elk's Lodge. • STATE REPRESENTATIVE F ^ ^h,ci3 • B NESS ;' P'99$ C ,r iiU C ";NSON 289 State Office Building, 100 Constitution Ave., St. Paul, MN 55155 (612) 296 -4344 For Immediate Release July 31,1998 M .M51601 04 REP. NESS OUTLINES NEW LAWS EFFECTIVE AUGUST 1sT ST. PAUL - Several laws approved by the state Legislature during the 1998 session take effect August 1, 1998. Representative Bob Ness (R- Dassel) wants to make sure citizens are informed about changes to state law that may help or impact them. "We made changes to liability for stolen debit cards, passed laws to make our neighborhoods safe, expanded disaster assistance, and made new requirements for Hepatitis B vaccinations for • school aged children, all taking effect on August 1," said Ness. Here is a list of changes in state law: Agriculture A new law amends and clarifies the Agricultural Marketing and Bargaining Act, which allows farmers to bargain and market their crop collectively. The new law outlines a mediation process in cases of dispute between farmer associations and processors. Crime Several provision from the Omnibus Crime Bill take effect on August 1". Among them are the following: ► Murder committed in the course of a kidnaping now carries the punishment of life without parole, Minnesota's toughest sentence. ► Murder committed during a drive -by shooting is now classified as a first- degree murder crime, increasing the prison sentence for the offense. The definition of burglary is expanded to include accomplices, which will make it easier to prosecute people who illegally enter a property. Penalties for gang - related crimes are enhanced, and witness tampering is added to the list of crimes that can receive tougher penalties if committed for the benefit of a gang. -- MORE -- Family Employers will have to make an effort to provide a room and unpaid breaks for nursing moms to pump breast milk. Emergencies Minnesota will now he able to offer and receive assistance whe; nav, -d disaster occurs. Minnesota become one of over 20 states to part. par the Interstate Emergency Management Assistance Compact, me in _p in these times of need will be reciprocated among participating & Hunger Food that is safe for consumption but cannot legally be sold,' .e unspoiled milk past its expiration date, can now be donated ionprotit organizations that feed the elderly and the poor. Abortion Reporting The new law requires that physicians or medical facilities provide the state with information about abortions they perform and that the Department of Health release an annual public report compiling Minnesota abortion statistics. Also, each physician must disclose the number of abortions he or she performed within the previous year, the method used for each abortion, the approximate gestational age at the time of the abortion, and the age of each woman who has an abortion. The law also establishes reporting requirements for the Commissioner of Human Services. Health Kindergartners will need to be vaccinated against hepatitis B beginning in the 2000 -2001 school year. Representative Ness said these are the most significant changes taking place in state law on August 1". For more information, contact Representative Bob Ness at 612/296 -4344, write him at 289 State Office Building, 100 Constitution Ave, St. Paul, MN 55155, or email him at bob. ness@house.leg.state.mn.us. 0 0 0 .r August 4, 1998 DIYOHI COU Health and Human Services Building Suite 2020 1900 Highway 294 NE, Willmar, MN 56201 -9423 Phone 320- 231 -6215 Fax 320 - 231 -7899 NTY dUG 1 i 1998 CM ter= I lL`C1 ... YSON FOR YOUR INEORMANIN • To: Citizens in the Pioneerland Library System From: Harlan Madsen, PLS Board Chair Re: PLS Agreement Status Due to the age of the current agreement, the inability to adopt the bylaw amendments, and in light of the recent discussions concerning the terms and conditions of the current PLS agreement I am making the recommendation to the PLS Board that we immediately start the process to draft a new agreement. We will perhaps use some of the old, and I'm sure that changes will be forthcoming. I believe this is very important if our system is to grow and move forward. I wish to propose that on August 20 we select a new attorney that specializes in joint powers agreements and has government law experience. This individual could assist us as we agree on a process to develop a new document that reflects our changing society and system. We have accomplished much in the past months. Communication within the system is improving. I know that all Board members have become better informed. As a Board we ask the tough questions and seek answers. I respectfully challenge each of you to bring ideas that will shape the crafting of a new working agreement. I look forward to the new beginning on August 20. Harlan Madsen Kandiyohi County Commissioner Pioneerland Library Board Chair M Equal Opportunlly Employer ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNERSHIP • DAVID B. ARNOLD' STEVEN A. ANDERSON G BARRY ANDERSON' LAURA K. FRETLAND PAUL D. DOVE" JANE VAN VALKENBURG RICHARD G. MCGEE CATHRYN D. REHER WALTER P MICHELS. III JAMES UTLEY 501 SOUTH FOURTH STREET PRINCETON. MINNESOTA 55371-2005 (612) 389 -2214 FAX 1612) 389 -5506 METRO LINE (612) 545 -6018 RESIDENT ATTORNEY STEVEN A. ANDERSON ALSO ADWTTEO IN TEXAS AND NEW YORK Respond to Hutchinson Office August 4, 1998 Mr. Gary D. Plotz Hutchinson City Administrator Hutchinson City Center 111 Hassen Street S.E. Hutchinson, MN 55350 F`­ -=D AUG s 1998 1 Clr -. ilL !MN OF COUNSEL ARTHUR L DOTEN 5881 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA 55416 (6121545 9000 FAX 1612) 545 -1793 101 PARK PLACE HUTCHINSON. MINNESOTA 55350 (320) 587 -7575 FAX(320)587 -4096 FOR YOUR INFORMATION RE: Lot 8, Block 29, Townsite of Hutchinson, North Half, less Railroad Right of Way, (186 Third Avenue Northwest, Hutchinson, Minnesota 55350) • Lot 9, Block 29, Townsite of Hutchinson, North Half, less Railroad Right of Way, (196 Third Avenue Northwest, Hutchinson, Minnesota 55350) Our File Nos: 10084 -98126 (Lot 8) 10084-98125 (Lot 9) Dear Gary: I would ask that this correspondence be placed in the council packet as a "for your information" item. If the council believes that fiuther action is required then, in that event. the council can take appropriate action. Over the course of the last several days I have had a number of conversations with Bonnie Peterson, the daughter of Lorraine Wright and the sister of Norman Wright regarding the above referenced properties. As you may recall, Norman Wright lives in the blue house which is located at 196 Third Avenue N.W. and that property is owned by Lorraine Wright and Norman Wright as joint tenants. Norman Wright owns individually the adjacent property (the so -called brown house) which is located at 186 Third Avenue N.W. There are outstanding voluntary purchase agreements between the Wrights and the City of Hutchinson to buy the so- called brown house (186 Third Avenue N.W.) for $4,500 and the so- called blue house (196 • Third Avenue N.W.) for $6,000. 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Mr. Gary Plotz, Hutchinson City Administrator August 4, 1998 • Page 2 Both properties are subject to an earlier purchase agreement which allowed Norman Wright to main for a period of time wherein both of the Wrights agreed to sell the properties to the City for, ieve, approximately $6,000. We have been advised that Mrs. Wright and Norman Wright no longer wish to procee vith the voluntary program Instead, they will be cleaning up the property, taking down the brown h e and all other structures other than the home in which Norman lives in and the home in which Mrs ight lives in, cutting all weeds and in general, cleaning up the property. Bonnie Peterson indicated that she would be following up in this regard. The question then becomes what position, if any, does the council wish to take with respect to this matter. If we turn first to the most recent purchase agreements, which are voluntary purchase agreements entered into by the parties pursuant to Flood Grant Rules, I don't think having the City litigate this issue attempting to force compliance with these purchase agreements, when the transaction originally was voluntary in any event, makes a great deal of sense and, given the parties involved in this matter, I'm not certain that a Court would require that these purchase agreements be followed in the first place. Translated into English, I can't see a Court forcing parties to do involuntarily that which everyone • acknowledges they were doing voluntarily in the first place. The earlier purchase agreement is a different matter. It would seem that the City would have an argument to force the Wrights to move forward with that transaction- On the other hand, if the property is cleaned up, the issues may be effectively resolved. Part of the problem here is that Norman Wright has no other obvious place to move to in terms of living arrangements and the present set up, cumbersome though it may be, works for him. At this point action by the council would be required to move this matter along. In particular, the council would need to authorize the City Attorney to litigate the earlier purchase agreement with the Wrights, or, for that matter, would need to authorize the City Attorney to attempt to enforce the present purchase agreements with Mrs. Wright and Norman Wright by requesting specific performance of one or more of those purchase agreements. If the council does not authorize any particular action, then our office will take no action because this would be a litigation matter and an additional expense to the City (another reason, quite fiwMy, for not moving forward to enforce the flood grant purchase agreements because the council has attempted to minimize the expense incurred by the City in that program). I'm not suggesting that this necessarily needs to be an agenda item, but I do think the Council needs to be advised as to the status of this matter. I am providing copies of this correspondence to Jim Marka (with a request that he forward it along to Rebecca Stoen) and other persons who have some reason to know about the status of this matter. • • Mr. Gary Plotz, Hutchinson City Administrator August 4, 1998 Page 3 We await further direction. Best personal regards. Very truly yours, ARNOLD, ANDERSON & DOVE P.L.L.P. & k �f� d) G. Barry Anderson Attorney at Law GBA:ln CC: Mr. Tim Marka Attorney Marc Sebora Bonnie Peterson • R'F"' "D 1 NrCROW RIVER Habitat for Humanity 35 N o r t h M a i n S t r e e t • H u t c h i n s o n , MN 5 5 35 0 ,Ili 1 � 1998 ar. it ch,ivsoN T e l e p h o n e (320)587-8866 j FOR YOUR UVFORMADO, July 14, 1998 Mr.Gary Plotz, Hutchinson City Admin. 111 Hassan St. SE. Hutchinson, MN 55350 Dear Gary Gary just a quick note to express the gratitude of the Crow River Habitat For Humanity Board of Director's regarding your effort to plead our case to the city council, to have the building permit fee • of $1590.00 reduced to $45.00 for the home being built at 506 Barley St. here in Hutchinson. As I discuss these types of fee's with other affiliates I am always amazed at what other cities of much larger population's charge for the same type of fee's, and Hutchinson is more than happy at least until now to waive this type of fee. I appreciate your effort to make this request to the council, and look forward to working with you in the future. Sincerely, John M. Nicho l� Excessive Direct • Serving McLeod County and the Surrounding Areas • r] L ARNOLD, ANDERSON & DOVE PROFESSIONAL LIMITED LIABILITY PARTNERSHIP DAVID B. ARNOLD' STEVEN A. ANDERSON G. BARRY ANDERSON' LAURA K. FRETLAND PAUL D. DOVE" JANE VAN VALKENBURG RICHARD G. McGEE CATHRYN D. REHER WALTER P. MICHELS, III JAMES UTLEY oleo ADMITTED IN TE.An AN. NEw 1o0x Mr. Gary D. Plotz Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Mr. Mark Henson Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Re: Community Planner Our File No. 3188 -87001 Dear Gary and Mark: 1998 CM :wF ttUI L;: - . ASON OF COUNSEL ARTHUR L. DOTEN 5681 CEDAR LAKE ROAD MINNEAPOLIS. MINNESOTA -55416 (612) 545 -9000 FAX 16121 545 -1793 501 SOUTH FOURTH STREET PRINCETON, MINNESOTA 55371 (61 2) 389-2214 FAX (61 2) 3893506 FOR YOUR W.EU MAIM Unfortunately I was unable to stay for the rest of the Leadership Team Meeting on Tuesday morning because of family commitments. However, I have some thoughts about the above referenced item that I would like to share with you and the rest of the members of the Leadership Team. I understand there has been some talk about adding planning staff in fight of Tim Marka's departure. I would encourage the City to be very careful in making such a decision. I have significant concerns as to whether such a staff addition is any "value added" to the City staff. Based on my experience, what I see happening is that planners tend to increase the work load for the rest of City staff while adding very little in terms of the ultimate direction of the City. In the final analysis, the engineering department winds up having to deal with infrastructure issues, the building and zoning department winds up dealing with construction and construction related questions and planners tend to wind up trying to predict where and how a community is going to grow. I regard that as ultimately the province of free enterprise and making these types of predictions is challenging at best. • ATTORNEYS AT LAW 101 PARK PLACE HUTCHINSON, MINNESOTA 553502563 (320) 587 -7575 FAX (320) 367 -4096 RESIDENT ATTORNEY G. BARRY ANDERSON August 5, 1998 'CERTIFIED AS A CIVIL TRIAL SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION "CERTIFIED AS A REAL PROPERTY LAW SPECIALIST BY THE MINNESOTA STATE BAR ASSOCIATION Mr. Gary D. Plotz August 5, 1998 • page 2 My point here is not to articulate the case for any particular management structure. There q no doubt numerous alternatives all of which might work and all of which would bring ads .anal resources to departments that badly need those resources. It is also worth noting that these goals are not mutually exclusive. For example, John Rodeberg presently does a fair amount of the planning that occurs in the City largely because planning is an infrastructure intensive skill. It is not inconceivable that some of these functions could be combined. My point is, however, that I don't believe the most significant need of the City, from a growth standpoint, is a dedicated single function City planner. Combining those skills with other needs of the City would make sense. Although not directly on point, I ran across an article in Forbe s dealing with the concept of municipal planning which I pass along to both the City Council and the Planning Commission for their consideration. If it wouldn't be too inconvenient, I would appreciate it if a copy of this correspondence along with a copy of the article could be included in the next City Council packet and the next Planning Commission packet as well. Finally, I would not want my remarks to be interpreted as criticism or lack of enthusiasm for long • range planning. That is something all of us should be thinking about and some additional emphasis in this area, with or without staff reorganization, is essential. If you have any questions about the foregoing or need additional information, please do not hesitate to contact me. Thank you. Best regards. • GBA/jm CC Jeff Haag Honorable Marlin Torgerson Do you yearn for the tight -knit, close -in city of r grandparents' day? Portland, Ore. is trying to bring it back — ut its social- engineering zeal is not to everyone's taste. Down with the barbs! Back to the city! By Tim IV. Ferguson IT SOC. SO LIV ULE, so effiKient —so human: snugly situated homes, as at the turn of the century —close enough together so you can talk to your neighbor through open windows. Handy to transit lines, or within walk- ing distance of jobs and shopping. Opportunities to interact on the side- walk instead of just emerging from the garage in the solitary chamber of a car. And —w drive we must —miles of scenic farmland to enjoy, not endless W ou developments. nd good? There would also be savings on costly extensions of utili- ties and public services. Downtowns would throb with life again and not be left to criminals and the destitute. This voguish vision of urban plan- ning is moving from the schools and journals of the profession to the streets of metropolitan America. Over time it promises nothing less than to drag middle -class Americans back from the suburbs where they fled over this century. The policy mechanism by which the reformers hope to achieve this reur- banization is the "urban growth boundary," a concept popularized in Oregon. It is designed to rein in urban agglomerations with boundaries that will expand methodically, if at all. Within Oregon, the Portland region —with a population now near- ing 1.4 million —is the prized labora- tory, with its Metro 2040 Plan put together by regional government. Take this concept seriously. It is a ewd piece of social engineering, Ill to replace land -use conven- tions that are wasteful and sometimes antisocial. No one planned the exodus to the suburbs. Factories spread out from city centers, and better highways and cheap gasoline let people live farther out still. They forsook their cozy old neighborhoods in the city for expan- sive lawns and sprawling four -bed- room houses with playrooms and big garages. The trolley line, once the great determinant of urban land values, lost its role. You see it in the numbers. Between 1880 and 1963 the metropolitan population living within 3 miles of city centers dropped from 88% to 24 %, one sample shows. What's called the metropolitan density gradient has since diminished further. The median lot size for U.S. single - family houses sold in the 1996s exceeds 9,000 square feet. Portland's Metro expects developers to average only 6,700, or build multifamily units. The visionary planners are motivated in part by environmentalism —a sense that nature is being swallowed up by man's outward stretch. And they have political motives, too: the old liberal bent to rescue the inner cities. But it's not just the left that's longing for more "community." A recent issue of Amcrican Enter- prise magazine bared con- servative nostalgia for a lost closeness. Intellectuals think their own long- standing disre- New rail line to link Portland to western suburbs Dense develop- ment along transit corridors, such as hers In Hillsboro, - means more open space. Nanette Watson and her'bungarows° Only dinosaurs need big lawns. i� 142 Forbes ■ Mar , 1997 0 0 gard for the burbs is coming to be shared by the deprived souls who Eve in them. "People are discouraged by what they see about them and by the quality of their lives. You can sense it," reads a paper from the American Planning Association charting the nation's putative suburban blues. But will middle -class Americans willingly trade their lawns and gar- dens and privacy for neighborhoods like those their grandparents inhabit- ed? Unlikelv. The consequences of the automobile age are probably not reversible. A nation in love with truck -size sport utility vehicles is unlikely to embrace the housing equivalent of an Escort. In that circumstance, the high - minded concepts sometimes called Forbes ■ May 5, 1997 New Urbanism turn out to be better for thee than me. You move back to The city. I'll stay out here. "The mantra," says Don Morissettc, a dis- senting regional councillor in Port- land, "is that somewhere away from you the density trill happen." Whatever the mantra, in Oregon, at least, the social engineers arc get- ting their way. Growth management initially was driven by the late Tom McCall, governor in the 1970s (and famous for telling Californians not to stick around his state). Today he's nearly the state saint. Even though 98% of the land in Oregon is unde- yeloped, residents act as if the state is fast running out of open space. The ethos extends into neighboring Washington State, which has followed with a growth- management act of its own. (Builders say Seattle -area single - family starts in 1996 were one -fifth the number in Denver, which is only 37 °% larger in population.) But the cause is not limited to the Northwest. Florida, Maryland, New Jersey and Vermont have enacted vari- ations, as have several California cities. The government - ordained greenbelt around London was an early model. Part of the ideal is the creation of "sustainable communities" that are socially and economically cohesive. This, advocates believe, can be achieved with a series of urban vil- lages that constitute the healthy, con- tained metropolis. These happy burgs arc to support local shops and say "Keep out!" to Wal -Marts and other 143 • ■ Urban limit, farms west of Portland Ufa on the edge. John Charles, longtime environ- mentalist now with the free market Cascade Policy Institute "Planners routinely Ignore the adverse affects of com- mercial farming." Agriculture uber alias? box intruders on the periphery. e idea appeals to a lot of affluent people who have cottoned to the scenes they find in much of Europe or in America's lengthening roster of rediscovered "escape" towns. At trendy bookstores you'll see the sen- timent in recent works like James Howard Kunstler's Home. from Nowhere or Alan Thein Durning's This Place on Earth. Here is Kunstler from an earlier work: "America has now squandered its national wealth erecting a human habitat that, in all likelihood, will not be usable very much longer...." Urbanologists like Kunstler have identified the enemy: the motor vchi- cle. They work feverishly to put the genic of easy, personalized mobility back in the bottle. For it is the car that has made sprawl possible —and even inevitable. But the internal combustion genie will not go willingly back into its bottle. "Many planners do not fully appreciate the forces driving the airstream marker in this country," s J. Thomas Black, an economist rth the Washington, D.C. -based Urban Land Institute, "particularly the role that owning one's own home plays, having play space for children and access to good yet afford- able education. And then there are changes in the work force. Two -wage households make job -hous- ing connections more com- plicated, with those jobs often in different suburbs." A close -in address just won't St those bills. NTor is a dose -in dwelling affordable to many peoplt once renewal sets in—espe- cially when the overall economy is robust. A report by the National Association of Home Builders shows Portland, where home prices have approximately doubled since 1990, second only to San Francisco in the unaffordabiliry of its housing, in terns of local income. A middle manager who relocated to Portland from the Chicago area think- ing she could get more for less has gotten bad news instead: Nothing nice over 2,000 square feet of interior on a 7,000 - square -foot lot is available for less than $300,000. Real estate agents have tried to steer her toward a tight little lot, but she says: "I'm fairly clear what I want —and that is not to be looking into someone's kitchen." Proponents of Metro 2040 insist that whatever price increases there have been are a blip caused by the area's popularin Oregon has been the ninth - fastest - growing state in the 1990s —and will abate as population growth slows after 2005. Metro advocates say that proper design can overcome objections to compact living and that strong sales Figures at newer projects show that 14-4 Forbes a Mal 5, 1997 ■ people fancy the concept. John Fregonese, director of growth management services for Metro, is the chief bureaucratic advocate for the policies. (A citizens' lobby, 1,000 Friends of Oregon, is the most ardent voice.) Fregonese maintains that rather than restricting choices Metro is preserving or adding options so people can enjoy an urban life with less dependence on the auto. "The world is a different place todav than during the heyday of the single - family -home neighborhood, and many of today's home buyers are looking for more than lot size," Fre- gonese observed in an unpublished letter to the Oregonian newspaper, another backer of land -use controls. If there's disagreement over what the marketplace is already doing in Portland, there's even more dispute over what lies ahead. Hobson John- son & Co., consultants to a business advisory group on Metro 2040, fig- ures that at current rates of econom- ic growth and with no land - boundary extension, land prices in Portland would more than triple in the next decade. Metro has counted the regional vacant and rcdevelopable acres and figures they're enough to handle most of the area's projected growth. But these projections aren't a science. Metro's surveying mistakenly includ- ed a church parking lot as buildable space, for instance. As Jerald Johnson of Hobson Johnson notes: "The plans are predi- cated on things that are not known and can't be known." If the economy shift, state and local laws "can't be changed in rapid fashion. If you're wrong in your forecasts, you can't do anything about it for years." That's the trouble with any kind of planning. The action is now, in today's circurn- stances. The consequences arc longer term, in changing circumstances. Upzoning in the interior areas is already a flashpoint, and the skir- mishes that have broken out so far suggest this is going to be a bruising struggle. In Oak Grove, a close -in, blue- collar suburb with large lots, homeowners successfully resisted a plan for a dense, transit - oriented "town center." Turns out they'd rather be able to park their boat! alongside their houses than be able to stroll to a cafe along pretty sidewalks. In a more recent uprising, leaders of the Multnomah Village section of southwest Portland have blanketed the streets with signs opposing what they say is an attempt by city officials to increase the area's population by 20 %. Martie Sucec, an "old Sixties war protester" who "didn't think I would have to fight my own govern- ment again," contends that some of the proposed changes would deprive single parents of an affordable place with yard space for their kids. Resisters in these and other low- irony since a central goal of the plan- ners was to increase this stock. Devel- opers may have other aims. "I got people out of their cars," brags Nanette Watson of her innova- tive six-unit "bungarows" built on a 10,UuU- square -foot lot in Ladd's Addition, an older area of Portland. It's designed to be tight on parking. Two of the units have "granny flats" (tiny adjunct apartments). Watson concedes that such developments increase population density, but argues that it's a good trend. "Den- sity is the dirty little word no one wants to talk about," says Watson, URBAN visIONABIBs didn't seek to enliven the met - Auto always disparage the auto- ropolitan street in order enemy? mobile. The famous to save it, Saarinen wrote: early- 20th - century archi- "Just due to noise, rest- iect Le Corbusier saw lessncss and that nervous broad highways as part of rush, [many of the finest his "radiant city." A con -. strings of life in the city have been brought out of tune. And ..: - many ofthgevil i qualities of; ; - liiman nature � have been "`' density neighborhoods say their working -class areas have been target- ed, whereas the nooks of affluence have escaped the planners' push. A tour of the Portland area confirms this impression. The protesters say the powers that be are in cahoots with developers to use various incen- tives to boost the intensity of land use, creating pressure for selling out. Good -bye, working -class neighbor- hoods. Hello, gentrification. An unintended consequence of rejuve- nating fading areas is that the mar- ginal housing stock no longer trickles down to the poor. The acute scarcity of cheap housing in the region is an but it can be a plus for urban safety. Opponents of compact living are "dinosaurs" who "just want to see houses and lawns like they have." Like all planners, the urban- limits people have a strong vision of how people ought to five. Portland plan- ning authorities insist on such things as narrower driveways and neotradi- tional design before granting permits - ("Neotraditionai" means, for in- stance, having living quarters face the street— instead of the garage facing the street, as in modern tract "snout houses. ") Thcy try to chart street pat- terns, favoring traditional, or spoke, grids over cut de sacs, a suburban 0 • • Forbes ■ Mav 5, 1997 146 ■ staple of recent decades. Planners hate gated communities, both for their inefficiency and for social reasons. There's a twist to this story: The new central planning is undoing old central planning. Metro 2040 in Port- land frees up parts of the market from the restrictions of traditional zoning. Those laws, often dating to the early 1900s, are predicated on separating land uses. Residential, commercial and industrial areas were kept apart, as were (effectively) income classes. The new school brings uses together: effi- ciency apartments on top of office or retail strips, for example. Sometimes mixing residential and business can be uncomfortable for industry. A current brouhaha pits the Portland neighbor city of Beaverton against Nike Corp., which wants to expand its headquarters campus onto acres that public officials have des - gnated for tightly packed housing and access to a rail line. Nike threat- ens to look elsewhere in the West for a city to host the potential 5,000 jobs. What does business generally think of growth management? Some have welcomed it —the Home Builders Association of Metropolitan Portland even supported the development boundary, figuring it would smooth the approval process within and be expanded as necessary. (Disillusion- ment has set in, however.) Likewise, farm groups and compa- nies such as Tektronix and Hewlett - Packard have opposed efforts to repeal the growth controls, and a major regional retailer, Fred Meyer Inc., continues to ally itself with Metro policy. (Some suspect that's because growth management inhibits big -box competitors' expansions.) Metro says employers like the stabili- ty that controls aim to bring. Nation- ally the issue has divided two big real estate lenders, Bank of America (for controls) and Wells Fargo (against). One current Portland -area battle- ground: 463 agricultural acres held by the Sisters of St. Mary of Oregon, for sale to finance the nuns' retire- ments. A developer wants to put up to 4,000 homes in a "master- planned community." No dice, so far, in get- ting included in the buildable zone. Meanwhile, 5 miles away but inside the growth boundary and adjacent to rail, Trammell Crow is being official- ly welcomed to build 1,500 apart- ments and an office - retail strip. That's managed growth. Inevitably a development limit divides winners from losers in land ownership. As early as 1981 one aca- demic found raw land 50 minutes from downtown Portland selling at $35,697 an acre inside the growth boundary and $19,688 outside. In the recent speculation for buildable land, that gap has ballooned. What is it about sprawl that makes Pordanders and others willing to draw Lines that make some property owners rich and others desperate? The common refrain is: "We don't want to be another LA " But that's a curious case for compact living. Los Angeles, like most metropolitan areas of the water -short Southwest, is actually one of the most densely populated regions of the U.S. Density is what Portland seeks more of. Randal O'Toole, a maverick environmental writer from Oak Grove who opposes the Metro plan, points out that Portland is mim- icking the city it most detests. Economics may, in the end, dictate the outcome of the battle. If Portland housing prices keep shooting up, that may send a signal —even to property owners reaping a windfall —that something is amiss. Some worry that costs could bring on regional reces- sion. A dormant economy let Oregon's growth - control law off the hook for about a decade. The last time growth pressure was felt, at the apex of a lesser boom in the early 1980s, an attempt to repeal the growth management act lost by only 55% to 45% at the polls. A late 1996 poll for Portland Gen- eral Electric found a slight plurality favoring retention of the existing boundary "even if that means .. . people living closer together in small- er homes in your neighborhood." J 150 Forbes ■ Map 5, 1997 Martie Sucec of Multnomah Neighborhood Association, southwest Portland M "old war protester" motdNzes to fled the New Age planners and developers. i But since the early Nineties, Portland and other parts of the state have been in a tear from in- migration and growth at high -tech companies and locally based Nike and Freightliner (the heavy -truck unit of Daimler - Benz). If growth limits continue to drive up the cost of housing, you can expect the opposition to grow. Metro authorities, in their capa- cious, $200 -a- square -foot headquar- ters in a renovated center -city depart- ment store, are conceding little. They point to other western regions with- out comprehensive growth plans, such as Salt Lake City and Denver, where prices have risen faster than in Port- land. But consultant Jerry Johnson responds that in those cases natural barriers, such as mountains and bodies of water, limit development. A better comparison, he says, is Las Vegas, the fastest- growing metropolitan area in the U.S. There, where building is vir- tually without constraints, housing prices have remained flat, in the face of fast -rising population. On a tour of the city (by auto, alas), growth czar Fregonese tells FORBES he's only doing right by his adopted Oregon, which adores farmland. "I'm not on a crusade or mission to change the world," he avers. "If you have land scarcity or believe you should con- serve, this is a good scheme." That refiain is resonating across the country. The Portland planners are widely sought out by other areas. Denver and Phoenix are talking up growth boundaries, and even Michi- gan is facing the issue because of development along the booming belt between Detroit and Ann Arbor. But the limits movement, with its nostalgic overtones, keeps bumping against changing reality. Washington Post reporter Joel Garreau's 1991 book, Edge City: Lift on the New Frontier, depicted the transformation of the suburb into a new kind of city that flouts the textbook model of concentric cities. These "edge cities" are complete communities, prodding urban cores and places where people work, as well as suburban -nTe resi- dential developments. They are small- er cities on the outskirts of bigger cities. Examples are White Plains, N.Y. and Stamford, Conn. in the New York metropolitan area. Examples elsewhere are Tysons Corner, Va., Las Colinas, Tex. and Scottsdale, Ariz. A confessed "card - carrying Sierra Clubber," Garreau has grudgingly come to see that people in Edge City, U.S.A. are more or less getting what they want —and in a totally unplanned way. "The more I got into it, the more I came to favor anarchy and chaos," he says. - Urbanologists Peter Gordon and Harry Richardson at the University of Southern California go further than Garreau. They have published work challenging the conventional idea that government spending on roads and traffic facilities subsidizes the flight to the suburbs. They say that nearly all the costs are borne by those opting for distant locations. They also point out that it may actually cost more to concentrate people in the cities than to let them disperse into the suburbs. Douglas Porter, a Washington, D.C. -arcs scholar who favors growth boundaries nationally, says they won't mean the end of the single- family home, just a widening of alternatives. Those who really want to enjoy a big lot —maybe 10% to 20% of the new - home buyers —will find a way around the controls, and that's okay by him. The mix changes back toward the city, and that's what's important to him. However, a very large number of Americans would resent being driven back to a small lot in the city because they could no longer afford their big backyard and two -car garage. A recent Denver Post series looked long- ingly at Portland, but was candid about what it found people thinking: The paper's own metastasizing metropolis, it said, "can be attributed to the popularity of the single -family home with a yard." E • �J 152 Forbes ■ May 5, 1997 PIONEERLAND LIBRARY SYSTEM REVENUE AND EXPENDITURE REPORT HUTCHINSON JUNE 30, 1998 EXPENDITURES: SALARIES M -T -D Y -T -D - 81,362.00 % OF % OF REVENUE: AMOUNT AMOUNT BUDGET BUDGET YEAR RESERVE 0.00 57,266.77 57,267.00 100.00% 50% CITY OPERATING 20,108.75 60,326.25 80,435.00 75.00% 50% COUNTY OPERATING 0.00 21,388.00 42,754.00 50.01% 50% GIFTS 0.00 274.94 0.00 0.00% 50% CHARGES, FINES 11.90 206.00 500.00 41.20% 50% COPY MACHINE 0.00 0.00 500.00 0,00% 50% EQUIPMENT RENTALS 0.00 0.00 0.00 0.00% 50% BOOK SALES 0.00 1,400.00 2,000.00 70.00% 50% OTHER 0.00 0.00 0.00 0.00% 50% TOTAL REVENUES 20,120.65 140,861.96 183,466.00 76.78% 50% EXPENDITURES: SALARIES - 6,24873 - 34 - 81,362.00 42.68% 50% HEALTH INSURANCE -2.30 -12.30 - 35.00 35.14% 50 0 /0 HEALTH INSURANCE- DEDUCTIBLE 0.00 O.OD -0.00 0.00% 50% PAYROLL TAXES - 700.63 - 3,798.19 -8,708.00 43.62% 50% BOOKS - 412.33 - 8,104.79 - 25,277.00 32.06% 50% • PERIODICALS - 418.82 - 2,951.35 - 5,000.00 59.03% 50% VIDEOS 0.00 - 386.00 - 386.00 100.00% 50% BINDINGS 0.00 0.00 - 100.00 0.00% 50% POSTAGE & SHIPPING -52.00 - 402.36 - 1,000.00 40.24% 50% NEW EQUIPMENT 0.00 0.00 - 12,000,00 0.00% 50% MAINTENANCE CONTRACTS 0.00 0.00 - 1,500.00 0.00% 50% SUPPLIES -79.81 - 591.11 - 3,000.00 19.70% 50 0 1/0 PROMOTIONAL & PROGRAMS 0.00 -43.20 - 500.00 8.64% 50% INSURANCE 0.00 - 1,026.05 - 1,170.00 97.70% 50% ADS & LEGAL NOTICES 0.00 0.00 - 100.00 0.00% 50 0 /0 AUDITING 0.00 -68.75 -70.00 98,21% 50% BOOKKEEPING -3300 - 198.00 - 396.00 50.00% 50% CONTINUING EDUCATION 0,00 0.00 - 380.00 0.00% 50% SALES TAX -85.45 -85.45 - 200.00 42.73% 50% TOTAL EXPENDITURES - 8,033.07 - 52,395.91 141,184.00 37.11% 50% FUNDS AVAILABLE 12,087 58 88,466.05 42,282.00 - 209.23% 50% • • • 7121/98 9:44 AM Feat HUTCHINSON AREA HEALTH CARE Comparative Balance Sheet As of June 30, 1998 ASSET Current Assets 1 Cash and lm estments - Operations 2 Cash and investments - SO41wed 3 Subtotal cash 8 Investments (A) (B) (A) - (B) JUNE MAY JUNE Charge 1998 1998 1997 CY vs PY $844482 $359,983 $2,510,207 (1,665,725) 798,242 841408 1077,843 (279,401) $1,642,724 $1,196,391 $3,587,850 (1,945,126) 10,143,941 10.212.599 6,804,576 3,339,365 (2,598,072) (2,569,544) (1.099.938) (1,496,134) (2,208,162) (2,283677) (1080,672) (247,490) $5,339,707 $5,359,378 $3,743,968 1,595,741 30,781 49.172 7,177 23,804 513,091 512,188 428,827 86,264 107.510 98,947 94,376 13,134 $7,633,813 $7,218,078 $7,860,196 (226,383) LIABILITIES AND FUND BALANCES Current Llabl Current mahxales of Lang term debt Accounts payable - trade Esbmated contractual settlements -net Accrued expenses - Salaries PTO Interest Self - Insured programs MN Caro tax payable Defermd liabilities Deferred reverxue 4 Patient/Residenl receivables 5 Allowances for bad debts 6 Advances and contractual atbwances 7 Net patient/resident and thud -parry 8 payor receivables 9 10 OtMr receivables - net 11 klventorlen 12 Prepaid expenses 13 Total Current Assets 14 Board Designated/Funded Depreciation Investments $8 ,089,356 $6,068,353 $6.109,085 (19,729) 15 Investment In Joint Ventures $94,273 $94,273 $108,984 (14711) Plant Assets 16 Land 17 Butldvhpa 18 Accu ulaled depredation 19 BNldrgs less depredation 20 Equipment 21 Accumulated depreciation 22 Equipment less depreciation 1.f 1,asri�xnsuucWUn 6 equgment 24 Construction in progress 25 Total Plant Assets 26 Other Asseq Deferred financing Costs 27 Total Funds $165,696 $165.696 $165,696 0 Total Current Liabilities 18,483,985 18,421,366 18,104,719 379,266 (7 (7,268 304) (6 (705,971) Long -term Debt (less current $11,152,402 $11,157062 $11,479,107 (326,705) matuntiesl 11489,123 11.403,906 9,753,098 1,738,025 (7712.079) (7,624,812) (6,820,029) (892,050) $3,777,044 $3,779,094 $2,933,069 843,975 U U U U 296,598 367,525 326,237 (29,639) $15,391,740 $15,485,377 $14,904,109 487.831 Fund balanc�e $108.132 $109,618 $234,280 (126,148) $29,317, $28,95 $29,216,65 100, Total Funds (A) (B) (A) - (B) JUNE MAY JUNE Charge 1998 1998 1997 CY vs PY $367,297 $367,075 $520,598 (153.301) 1,266,618 1,255,835 1,381,277 (114,661) 972,735 909,851 1,095,281 (122.526) 465,436 374,242 379,958 85.478 975,842 999,232 929,906 45,734 322,953 268,472 334,312 (11,359) 375,335 418,616 521,139 (145,604) 63,012 61,445 79.610 (16,598) 33,150 30,650 34,722 (1,572) 10 (22868) 3,877 6,798 $4.852.651 $4,662 $5 (427,811) $10 $10 838 086 $11 (984,364) $13619960 $13453081 $12,107,125 1,512,835 $29.317,314 $28,953,697 $29.216,65 100,660 r^ FlnstmntAs Pam Larson • • 9.44 AM Final HUTCHINSON AREA HEALTH CARE Statement of Revenues and Expenses Month and Period Ended June 30, 1998 1 Revenue In patient revenue 2 Out patient revenue 3 Resident Revenue 4 Total patlenlfresidei,t revenue 5 Visoou 6s Covemrnenlal 6 Polk y Discount 6 Free Care 7 Total deduction from revenue 8 Net patienlfresdent revenue 9 Other operating revenues 10 Net Operating revenue dlars Expe!lses 11 Salaries 12 Employee Benefits 13 Professional and Medical Fees 14 utilities. Mu" Contracts 8 Repairs 15 Food. Dugs d Supplies 19 O01er expense 17 Minnesota Care 18 Bad debt 19 Interest 20 Depredation 21 Total expenses 2300 Excess of net operating revenue 22 over (under) operating expenses Non0o6ro8nd Revenues 23 Investment Income 24 Other rwrgperatirg revenue (net) 25 Total rlorloperahN revenue 26 Net Income 27 Patient days 28 Resident days 29 Percent occupancy - budget beds - Hospital 30 Percent occupancy- budget beds - Nursirg Hone 31 FTE's 32 Admissions (adjusted) - Hospital only 33 FVenses (net) per admission (adjusted) - Hospital only 34 Revenue per admission (adjusted) - Hmpltal only 35 Net Revenue per admission (adjusted) - Hospital only 36 Discounts as a percent 0f revenues 37 FTE's per 100 admissions (adjusted) - Hospital orgy 38 Bays in Net Accounts Recefvable 39 Case Mix - Home only i Feustmrll.)ls $4,603 Pam Larson $1,114,728 CURRENT MOUTH $40,892 3.8% YEAR -TO-DA 228,276 3.683 1.6% Over (Under) Budget 39,273 _ Under B 0 el Actual Budget Oo6ars Percent Actual udget dlars Percent $1,681,081 $1458,173 5222,908 15.3% $9, $ . (537. 8.0% 1,884,707 1,819,267 65,440 3.6% 11,208,177 11,306,344 (10,167) -0.1% 371,100 374,632 (3,532) -0.9% 2284.0 ,29 2300 -0.1% $3,938,888 $3,852,072 $284,876 7.8% 827,1 ,015,741 (5388,599) -1.7% 1411,461 1,269,289 145,172 11.4% 7,880,19 8,054,667 (374,477) 8,6% 10,357 8,333 10,024 120,3% 31,275 50,000 (18,725) -37.5% $1432,818 $1,277,622 5155,198 12,1% $7711485 $8,104,687 ($393,202) 42.1% $2,504,070 $2,374,450 $129.620 5.5% $14,915,677 $14,911,074 $4,603 0.0% 32,615 25,700 6,915 26.9% 137,574 155,233 (17,659) -11,4% $2,538,885 $2,400,150 $138,535 57% $15057251 $15,066,307 (513,056) -0.1% $1,114,728 $1,073,834 $40,892 3.8% 231,959 228,276 3.683 1.6% 283,802 244,529 39,273 18.1% 107,900 128,140 (20,240) -15.8% 383,509 315,768 47,741 15.1% 60,451 83,342 (18,891) -20.3% 19,448 19,447 1 0.0% 39,528 32.931 8,597 20.0% 44,185 38,631 5,354 13.8% 140,219 119,842 20,377 17.0% $2,411,727 $2,294,940 $126,787 5.5% $8,815,918 $6,010,142 $5,778 0.1% 1,428,053 1,390,017 36,036 2.6% 1,889,270 1,475,042 414,228 28.1% 713,950 724,508 (10,548) -1.5% 1932,141 1,831,283 100,858 6.5% 514,774 844,407 (129,833) -20.1% 98,267 118,685 (18,418) -15.8% 182,053 215,329 (33,276) -15.5% 274,238 235,115 39,123 18.8% 817,813 719,173 98,640 13.7% $14464,487 $13,961,701 $502,786 3.e% YEAR- TO-DATE $115,210 $9748 VARIANCE % Jun-97 1998 vs 1997 58,118,288 11,5% 10.047,937 12.4% 2,269,173 0.7% $20,433,398 10.7% 7,248,895 5.9% 4.806 5507% $7,253,701 8.3% $13,179,697 13.2% 152,038 -9.5% $13,331,735 12.9% $8,135,435 7.8% 1,281,277 11.3% 1,497,521 282% 852,742 9.4% 1,880,850 2.7% 349,378 47.3% 127,108 -227% 186,024 -2.1% 396,147 -30.8% 081,261 23.7% $13,167,539 9.0% $124958 $115,210 $9748 8.5% $588.764 57104006 (8515,842) -46.7% $164,196 258.8% $39,820 $39,167 $653 1.7% $210,552 $235,000 ($24,448) -10.4% $250,962 -16.1% 1,347 3,912 (2,565) 85.6% 10.413 23017 12,604 -54.8% (15,788) - 166.0% 541187 $43079 ($1,912) -44% 5220 -965 52580 54 $235,176 8.0% $168,125 $158,289 $7,836 5.0% 1 $809 ,72 51,382,62 14552,M Mt 0.8X S39Q3 102.8% 815 792 23 2.9% tZ_ 4,538 5.240 (702) -13.4% 4,808 -1.5% 3,459 3,854 (195) -5.3% 21,362 22,297 (935) 4.2% 22,049 -3.1% 45.3% 44,0% 1.3% 2.9% 41.8% 483% 41.5% -13.4% 42.4% -L5% 90.8% 95.9% -5.1% -53% 92.9% 97.0% -4.1% -4.2% 95.9% -3.1% 380.0 386.9 8.9 -1.8% 386.1 386.9 -0.7 -0.2% 381.2 1.3% 451 460 (8) -1.8% 2,889 2,947 (58) -20% 2,775 4.1% 4,305 3,948 356 9.0% 4,028 3,703 245 6.5% 3,711 8.6% 7.711 6.977 734 195% 6.869 6.903 (34) -0.5% 8,416 7.1% 4,620 4.264 356 8.3% 4,266 4.213 53 1.3% 3,868 10.3% 364% 35.0% 1.4% 4,0% 34.1% 35.2% -1.1% -3.2% 35.5% 4.0% 4,9 4.9 0.1 1.2% 4.6 4.5 0.1 2.2% 4.8 0.3% 64.4 52.3 12.1 23.1% 49.5 30.1% 243 2.42 0.01 04% 2.43 2.42 0.01 04% 2.44 -04% 0 Hutchinson Area Health Care Accounts Payable Summary HAHC: AP Check Runs HCH Manual Checks BMNH Manual Checks Total HAHC AP Checks Wke Transers (HAHC): Payroll Wires Bond Payment Wires Other Wires Total Wire Transfers Total Cash Out Inter -Bank Transfers Cash Disbursements to be Approved by the Board of Directors (per the Cash Requirements Report attached) p:�98brdipt Apsumm.As Pat Schorniner Jun -98 1,200,948.20 888.00 81.87 1,201,918.07 Mav -98 1,173,684.13 0.00 132.08 1,174.016.21 • Am-98 1,478,330.08 3,000.00 33.25 1,481,363.33 March 98 1,366,758.54 1,327.80 25,41 1,368,111.75 1,202,BU 07 1 ,328,598.51 987,876.89 964,085.06 0.00 0.00 194,662.50 0.00 16,551.60 19,77158 19,615.19 21,156.79 1,219,385.67 1.348,372.09 1,202,154.58 985,241.85 2 2,522,388.30 2,663,517.91 2,353,353.60 0.00 0.00 0,00 0.00 OiGi%fn • Final 7/21 W 8:35 AM February 98 January 98 1,257,486.11 1,374,317 55 319.30 0.00 30.94 67.40 1,257,836.35 1,374,384,95 985,338.32 0.00 20.259.68 1,005,597.98 2,263.434.33 0.00 1,374,317.55 396,418.13 27,207.23 1,797,942.91 3,172,327.88 0.00 r g 7/24/98 12:40 PM 0 Hutchinson Area Health Care Statement of Cash Flows For the Six Months Ended June 30 1998 Cash Flows From Operating Activities Operating income (loss) 588.764 Adjustments to reconcile operating income to net cash provided by operating activities: Depreciation 817,813 Interest Expense 235,350 Amortization of deferred financing costs 38,887 Change in assets and liabilities: Decrease (increase) in: Patient and other receivables (1,240,074) Inventories and prepaid expenses 29,694 Increase (decrease) in Accounts payable (155,848) Due from /to third parties 240,184 Accrued expenses 221,154 Net cash provided by operating activities 775,924 . Cash Flow From Investing Activities Interest income received 207,637 Rental Properties - Net 11,254 Investment in joint ventures 0 Net cash provided by investing activities 218,891 Cash Flows From Capital and Related Financing Activities Principal payments on long -term debt (5,877,289) Interest paid on long -term debt (213,620) New long -term debt acquired 5,231,186 Purchases of property and equipment (758,984) Donated capital used for purchase of property & equipment 16,750 Net cash used in capital and related financing activities (1,601, 956) Net increase (decrease) in cash and cash equivalents (607,141) Cash and Cash Equivalents Beginning 8 ,339,222 Ending 7,732,081 $$FLOWS.xls 0 Pam Larson �- 7/27/98 HUTCHINI ON IJT7:LIlIES C_U1ghISSION BALAIJCE, SHFEI JUNE ZkOl 1998 C_, PAGE 1 - _ __. M * - * - TOTAL - * - - * r r__ ASSETS UTILITY PLANT - AT COST LAND 6 LAND RIGHTS 891,734.75 - - DEPRECIABLE UTILITY PLANT 54,139,5 24.65 TOTAL UTILITY PLANT 55,031,259.40 LESS ACCUMULATED DEPRECIATION (21,195,362.92) TOTAL ACCUMULATED DEPRECIATION (21,195,362.92) CONSTRUCTION IN PROGRESS TOTAL CONSTRUCTION IN PROGRESS TOTAL UTILITY PLANT DEPREC VALUE. _ RESTRICTED FUNDS d ACCOUNTS FUTURE EXPANSION 6 DEVELOPMENT INVESTMENT - GAS RESERVES MEDICAL INSURANCE - BOND 8 INTEREST PAYMENT 1993 POND RESERVE - 1993 CATASTF'OF'HIC FAILURE FUND TOTAL RESTRICTED FUNDS S ACCOUNTS - -- - - _ -- ---- -- - -- CURRENT b ACCRUED - ASSETS CASH IN BANK INVESTMENTS S SAVINGS ACCOUNTS ACCOUNTS RECEIVABLE OTHER ACCOUNTS RECEIVABLE - 3M INVENTORIES - PREPAID INSURANCE - ACCRUED INTEREST RECEIVABLE CLEARING ACCOUNT __ TOTAL - CURRENT 6 ACCRUED ASSETS DEFERRED CHARGE _ POND DISCOUNT 1993 TOTAL DEFERRED CHARGE - TOTAL ASSETS 1,652,931.01 1,652,931.01 35,488,827.49 500,000.00 607,620.96 - -- -- -- --- 100.060.00 -- -- - - -- - - -- 731,351.25 _ 1,389,320.00 1,250,000.00 4,578,292.21 2,524,708.69 73, 067.5i 2,030,050.08 1,095,589.35 930,518.87 - _...- .. - Sf, 299 -.5!5 _ - 2,811.11 120.00 -- _ 6,'708,3G5.�� -- 124,925.15 7/27/95 FILITCIII NSON Ul II. IT IF COMFiISCS ON F•RGE _ DALAMCE SHEET JUNG 30, 19911 TOTAL a M k r MUNICIPAL EQUITY 6 LIABILITIES MUNICIPAL EQUITY MUNICIPAL EQUITY 35,690,640.50 - . -- UNAPPROPRIATED RETAINED EARNINGS 2,399,152 55 TOTAL MUNICIPAL EQUITY 34, 089 793 .05 - LONG TERM LIABILITIES - NET OF - -__CURRENT MATURITIES _ - _ - - 1 993 BONDS _ 31,125,666. TOl "AL LONG TERM LIABILITIES 11,125,000.00 - CONSTR CONTRACTS 6 ACCTS PAY RETAIN ACCRUED EXPENSES - RETAINAGE 1,437.92 TOTAL CONSTRUCTION 6 ACCTS PAY 1,437.92 CURRENT 6 ACCRUED LIABILITIES ACCOUNTS PAYABLE 1,279,_095.03 INTEREST ACCRUED _ 47,193.93 ACCRUED PAYROLL 66,465.90 - ACCRUED VACATION PAYABLE 1 ACCRUED MEDICAL FUND _-_ _].— 17,9703 —_ ACCRUED REC PAYMENT 586.60 CUSTOMER DEPOSITS 96,620.00 - OTFER CURRENT 8 ACCRUED LIABILITIES _ 17 -• TOTAL CURRENT 6 ACCRUED LIAR 1,683,979.04 = TOTAL MUNICIPAL EQUITY A LIAR ----- - __. -__— - - 46,900,210.01 0 1/27/96 INCOME STATEMENT OPERATING REVENUE SALES - ELECTRIC ENERGY SALES FOR RESALE NET INCOME FROM OTHER SOURCES SECLR2ITY LIGHTS POLE RENTAL SALES - GAS TOTAL OPERATING REVENUE _ OPERATING EXPENSES PRODUCTION OPERATION PRODUCTION MAINTENANCE PURCHASED POWER _ TRANSMISSION OPERATION TRANSMISSION MAINTENANCE _ ELECTRIC DISTRIBUTION OPERATION ELECTRIC DISTRIBUTION MAINTENANCE MFG GAS PRODUCTION OPERATION MF G GAS MAINTENANCE PURCHASED GAS EXPENSE GAS DISTRIBUTION OPERATION _ __ GAS DISTRIBUTION MAINTENANCE CUSTOMER ACCOUNTING 6 COLLECTIONS ADMINISTRATIVE 8 GENERAL EXPENSES __ DEPRECIATION T_ OTAL OPERATING - EXPENSES f- .i'll. ri I N4 UN LJ 1. '.T1 0 �iir JsElUh PAGE. i ;'ATFMLNI GF , NCOMF. N XF`FCNC S JUNG 30, Pf•'IcVIOUS CLIRFCL.N I' BL DG BUDGET, YEAR TO DATE YEFlF TC DAf YEAR TC) DA! DEVIATION J v .541,315.18 6,270,321.75 SOO,690.00 761,631.15 39a,043.50 843,40B.iO e 403,440.00 439,968.10 45,110.52 4,', 8'-0.46 34,070.00 13,780.46 6,354.50 6,198.00 6,500.00 (30 2_00) 1,640.25 2,678.00 2,160.00 5i8.00 4,058,899.39 3 .. 4,18 5,f x0 (1,076,468.63_)_ 10,052,363.34 0,278,547.68 39,420.00 139,127.68 521,220.03 307,236.65 968,856.90 .00 12,2,31-82 133,2134.01 114,570.08 881.22 573.72 5,148,413.19 i11,556.63 33,363.19 118,129.69 923,026.49 729,360.00 9,122,754.42 695,480.73 171,464.66 1 609.18 14,247.74 133,670.25 67,5i4.27 288.34 _50.30 4, 63e, - 139.61 94,777.42 24,3'57.43 112,85'7.13 710,440.40 741,270.00 0,792,530.74 604,738.50 163,880.00 l,012,0i0.85 .00 15,000.00 120,193.05 _ 85,362.00 750.00 445.00 5 ,252,300.60 108,052.50 3'7,738.00 120,612.00 694,604.00 831,600.00_ 9 OPERATING INCOME 929,608.92 i,485,716.94 1,092,134.10 OTHER INCOME i 6 (375,352.43) 1,984,_335.00 -- - NET 79, 762.29 49, 0!9.64 63, 670.00 _OTHER INTEREST INCOME 13'1,913.92 153,705.34 138,000.00 MISC INCOME 63,251.08 .00 .00 MISC_ INCOME .00 168, 162 10 .00 - GAIN ON DISPOSAL .00 _ .00 .00 MISC INCOME - GAS WELLS 230,276.04 109,232.08 221,250.00 TOTAL OTHER INCOME 529,203.33 480,129.16 4 22.9 20.00 OTHER EXPENSES 237,300.00 1,`7661982.50 (15,836.40) DEPLETION - GAS WELLS .00 .00 100 MISC EXPENSES 61,258.49 64,463.46 68,600.00 INTEREST EXPENSE 301,434.20 277,041.13 277,496.25 _ TO TAL OTHER EXPENSES _ 362,692.69 341,504.59 346,096.25 CONTRIBUTION TO CITY TOTAL CO NTRIBUTION TO CITY NON - OPERATING INCOME NET INCOME • ANNUAL_ BUDGET 11,613,000_00 964,000.00 - 69,250-00 _ 13,000.00 4,000.00 _ 7,063,000.00 19,746,250.00 (90,742.23) 1,154,055.00 r (7,584,66) 350,000,00 i 6 (375,352.43) 1,984,_335.00 -- _ -- (609.18)__ 3,400.00 =� 752,26 59,000.00 " (13,477.20) 229,605.00 .� 17 . ,8 _ 47.73 1 __ ____ 90,800.00 _ -__ _. 461.66 1,250.00 .00 194.70 - - 4,500.00 _ - -- _ =, 614,060.39 9,494,000.00 r- 13,275.08 253,750.00 13,380.57 57,900.00 7,754.97 237,300.00 1,`7661982.50 (15,836.40) 1,469,960.00 90,330.00 1,680,000.00 - - _..._ 2 °4,455.16 _._._.._ - __ 17,170, 655.00 ss 393,`;8284 2.575,595.00 , (14,640.36) 9 15,705.34 300 i=+ .00 .00 1 46 568,162.10 107,500.00 :.� 337,915.00 341,500.00 347,500.00 337,915.00 347,500.00 347,500.00 (171,404.36) (208,875.43) (270,6 25) 7:73,204.:,6 1,276,841.21 821,457.85 .60 1,600.00 r (112,017.92) 375,000.00 57,209.16 879,100.00 1" 3 .00 _ 100, 000. 00 �e 4,136.54 126,000.00 455.12 552,712.50 ]a 4,591.66 772,712.50 .00 695,000.00 'a_ ea ,00 6 'e, ___ _ 61,800.82 (588,612.50) I-" 455,363.66 1,`7661982.50 iee 7C