cp09-08-1998 ci Ak AS
SEPTEMBER
SUNDAY
MONDAY
TUESDAY
1998
-6-
-7-
-8-
7:00 am. — Leadership Team Mtg.
HUTCHINSON
City Center Library Conf. Room
CITY
LABOR DAY
7:00 am. — Community Needs Task
Force Mtg.- City Center Main Conf.
CALENDAR
All City Offices Closed
9:00 a.m. — Management Team
Meeting — Main Con£ Room
2:00 p.m. — Open Bids: Letting 10;
WEEK OF
Proj. #98 -19 — Council Chambers
4:00 p.m.— BUDGET WORKSHOP
September 6 - 12
5:30 p.m. - City Council Meeting
in City Council Chambers
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
-9-
-10-
-11-
-12-
CONFERENCE /SEMINAR/
7:30 am. — HCDC Meeting in
TRAINING/VACATION
Main Conference Room
9:15 a.m. — HRA Meeting in
9/9 -11 Mary Haugen (C)
9/9 John R g (M)
Main Conference Room
9/11 Mark H nsen en (V)
11:30 am. — HCDC Meeting in
Main Conference Room
C -Conference
M = Meeting
S = Seminar
T = Training
V =Vacation
•
AGENDA
REGULAR MEETING - FIUTCHIIVSON CITY COUNCIL
TUESDAY, SEPTEMBER 8, 1998
1. S i.. TOO DER - 5:30 P.M.
2. INVOCATION — Rev. James Hall, Word of Life Church
MINUTES OF REGULAR MEETING OF AUGUST 25, 1998 AND BID OPENINGS OF
AUGUST 21, 1998 AND SEPTEMBER 4, 1998
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. AIRPORT COMMISSION MINUTES OF JULY 27, 1998
2. LIBRARY BOARD MINUTES OF AUGUST 24, 1998
3. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF JULY 28,
1998
4. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY
BOARD MINUTES OF AUGUST 6, 1998
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 98-234 — AN ORDINANCE DELETING SECTION 2.57
OF THE HUTCHINSON CITY CODE ENTITLED "NURSING HOME
BOARD" AND ADOPTING BY REFERENCE, CITY CODE, CHAPTER
I AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN
PENALTY PROVISIONS (SECOND READING AND ADOPT)
ORDINANCE NO. 98 -235 — AN ORDINANCE AMENDING SECTION
2.58 OF THE HUTCHINSON CITY CODE ENTITLED "HOSPITAL AND
NURSING HOME BOARD" BY DELETING CERTAIN LANGUAGE
THERETO AND ADOPTING BY REFERENCE CITY CODE CHAPTER
1 AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN
PENALTY PROVISIONS (SECOND READING AND ADOPT)
3. ORDINANCE NO. 98-236 — AN ORDINANCE VACATING EASEMENTS
LOCATED BETWEEN LOTS 8 AND 9, BLOCK 1, ISLAND VIEW
HEIGHTS SECOND ADDITION (SECOND READING AND ADOPT)
4. ORDINANCE NO. 98 -237 — AN ORDINANCE AMENDING ZONING
REGULATIONS AND THE OFFICIAL ZONING MAP (SECOND
READING AND ADOPT)
CITY COUNCIL AGENDA — SEPTEMBER 8, 1998 •
5. RESOLUTION NO. 11075 — RESOLUTION SETTING INTEREST RATE
FOR 1998 ADOPTED ASSESSMENT ROLLS
6. RESOLUTION NO. 10076 — RESOLUTION AUT JRIZING
EXECUTION OF HMEP GRANT AGREEMENT
(c) TOBACCO LICENSE FOR AVANTI PETROLEUM, INC.; D.B.A. " JTAL MART
(d) RETAIL "OFF SALE" NON - INTOXICATING MALT LIQUOR LICENSE FOR
AVANTI PETROLEUM, INC.; D.B.A. TOTAL MART
(e) APPPOINTMENT OF NORMAN HOEFER AS VOTING MEMBER OF SENIOR
ADVISORY BOARD
Action - Motion to approve consent agenda
1: ; 1► --NONE
i. COMMUNICATIONS. REQUESTS AND PETITIONS —NONE
r KTUt a BUKI'LE SS
(a) CONSIDERATION OF HOUSING PROGRAM PROVIDING FOR ISSUANCE
OF MULTIFAMILY HOUSING REVENUE BONDS TO FINANCE PROTECT •
UNDER MN STATUTES, CHAPTER 462C (EVERGREEN APARTMENTS
PROJECT) (DEFERRED AUGUST 25, 1998)
Action — Motion to reject — Motion to approve sale of housing bonds and extend
lease agreement — Motion to adopt Resolution No. 11071
(b) CONSIDERATION OF APPROVING MEMORANDUM OF AGREEMENT FOR
ADVANCED FLOOD WARNING DEVICES FOR THE SOUTH FORK OF THE
CROW RIVER (DEFERRED AUGUST 25, 1998)
Action — Motion to reject — Motion to approve agreement
(c) CONSIDERATION OF ASSESSMENT ROLL NO. 5023 FOR LETTING NO. 8;
PROJECT NO. 98 -17; ISLAND VIEW HEIGHTS THIRD ADDITION
(DEFERRED AUGUST 25, 1998)
➢ RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT ROLL NO. 5023
➢ RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT ROLL
NO. 5023
➢ RESOLUTION ADOPTING ASSESSMENT ROLL NO. 5023
➢ RESOLUTION ACCEPTING BID
Action — Motion to reject — Motion to approve — Motion to adopt Resolution No.
11074 Rejecting Bids
is
CITY COUNCIL AGENDA — SEPTEMBER 8, 1998
8. NEW BUSINESS
(a) CONSIDERATION OF SETTING TRUTH IN TAXATION HEARING DATE
FOR CITY OF HUTCHINSON
Action — Motion to reject — Motion to approve hearing date and adopt Resolution No.
11073
(b) CONSIDERATION OF AWARDING BID FOR PURCHASE, REMOVAL AND
RELOCATION OF STRUCTURES FROM 100 YEAR FLOOD PLAIN
(PHASE I — LETTING NO. I O/PROJECT NO. 98 -19)
Action — Motion to reject — Motion to approve and award bid
(c) CONSIDERATION OF AWARDING BID FOR FOUR POLICE DEPARTMENT
VEHICLES (TWO IN 1998 AND TWO IN 1999)
Action — Motion to reject — Motion to approve and award bid
(d) CONSIDERATION OF 1999 PRELIMINARY TAX LEVY FOR CITY OF
HUTCHINSON
Action — Motion to reject — Motion to approve and adopt Resolution No. 11072
(e) CONSIDERATION OF ESTABLISHING DATE FOR CITY COUNCIL
WORKSHOP
Action —
(f) DISCUSSION OF SCHEDULE AND FINANCING ISSUES WITH RAVENWOOD
Action -
9. MISCELLANEOUS
(a) COMMUNICATIONS
10. CLAMS. APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
Action - Motion to approve and authorize payment from appropriate funds
11. ADJOURNMENT
3
•
•
•
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, AUGUST 25,1998
1. Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson,
Council Members John Mlinar, Kay Peterson and Don Erickson. Absent: Council Member
Jeff Haag. Also present: Finance Director Kenneth B. Merrill, City Engineer John Rodeberg
and City Attorney Marc A. Sebora.
2. Pastor Don Urbach gave the invocation.
PRESENTATION OF 1855 PLAT MAP OF CITY OF HUTCHINSON BY DORIS LAATSCH
AND ATTORNEY NEIL JENSEN
Doris Laatsch informed the Council that she was a descendent of one of the original founders of the
City of Hutchinson. The 1855 plat map was found among the possessions of her deceased sister,
Ruth Merrill Peterson, and she wanted the City of Hutchinson to have the map. She then presented
a brief history of the early years when Hutchinson was first established.
Attorney Neil Jensen commented on the background of the signed names shown on the plat map.
�Ihl y
The minutes of the regular meeting of August 11, 1998 were approved as presented.
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. FINANCIAL/INVESTMENT REPORT — JULY 1998
2. PLANNING COMMISSION MINUTES OF JULY 21, 1998
3. PARKS, RECREATION AND COMMUNITY EDUCATION ADVISORY
BOARD MINUTES OF JUNE 14, 1998
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11064 - RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
2. RESOLUTION NO. 11065 -RESOLUTION AUTHORIZING EXECUTION
OF AGREEMENT
3. RESOLUTION NO. 11066 RESOLUTION DESIGNATING THE
LOCATION OF THE POLLING PLACE FOR ALL PRECINCTS AND
APPOINTING JUDGES FOR THE 1998 SPECIAL CITY ELECTION AND
PRIMARY AND GENERAL STATE ELECTIONS
4 LETTING NO.8/PROJECT NO. 98-17/ISLAND VIEW HEIGHTS THIRD
ADDITION:
➢ RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSEMNT ROLL
NO. 5023
CITY COUNCIL MINUTES - AUGUST 25, 1998
➢ RESOLUTION WAIVING HEARING ON PROPOSED ASSESS -.NT
ROLL NO. 5023
➢ RESOLUTION ADOPTING ASSESSMENT ROLL NO. 5023
➢ RESOLUTION ACCEPTING BID
ORDINANCE NO. 98-234 - AN ORDINANCE DELETING SECTIO M 2.57
OF THE HUTCHINSON CITY CODE ENTITLED "NURSING ')ME
BOARD" AND ADOPTING BY REFERENCE, CITY CODE, CHAS TER
1 AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN
PENALTY PROVISIONS (FIRST READING AND SET SECOND
READING FOR SEPTEMBER 8, 1998)
ORDINANCE NO. 98 -235 - AN ORDINANCE AMENDING SECTION
2.58 OF THE HUTCHINSON CITY CODE ENTITLED "HOSPITAL AND
NURSING HOME BOARD" BY DELETING CERTAIN LANGUAGE
THERETO AND ADOPTING BY REFERENCE CITY CODE CHAPTER
1 AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN
PENALTY PROVISIONS (FIRST READING AND SET SECOND
READING FOR SEPTEMBER 8, 1998)
(c) APPOINTMENTS TO BOARDS AND COMMISSIONS
1. AIRPORT COMMISSION -DAVID SKAAR (FIRST TERM)
2. BUILDING CODE BOARD OF APPEALS - KEVIN COMPTON
(SECOND TERM)
3. HRA - JOEL KRAFT (SECOND TERM)
4. PARKS, RECREATION & COMMUNITY EDUCATION -
➢ JAY BEYTIEN (FIRST TERM)
➢ MARK CORMIER (FIRST TERM)
➢ BERNIE MINER JR. (FIRST TERM)
5. TREE BOARD -
➢ DEANE DIETEL (FIRST TERM)
➢ MICHAEL GETZKE (FIRST TERM)
6. UTILITIES COMMISSION -MIKE CARLS (SECOND TERM)
(d) OUT -OF -STATE TRAVEL FOR DICK NAGY TO ATTEND AMERICAN
WATER WORKS ASSOCIATION REGIONAL MEETING OF SECTION
OFFICERS HELD IN ILLINOIS
(e) LOT SPLIT OF TWIN HOMES LOCATED IN PLAZA HEIGHTS ADDITION
(LOT 3, BLOCK 6) REQUESTED BY DAVID BUTLER WITH FAVORABLE
RECOMMENDATION OF PLANNING COMMISSION AND STAFF
(f) CONDITIONAL USE PERMIT REQUESTED BY DAVID EVENSON TO
REMOVE EXISTING GARAGE AND REPLACE WITH 30'X24' GARAGE
THREE FEET FROM PROPERTY LINE LOCATED AT 518 JUERGENS ROAD
SW WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
AND STAFF (ADOPT RESOLUTION NO. 11067)
0 CITY COUNCIL MINUTES – AUGUST 25, 1998
(g) VACATION OF EASEMENTS LOCATED BETWEEN LOTS 8 AND 9, BLOCK
1, ISLAND VIEW HEIGHTS SECOND ADDITION, REQUESTED BY GENE
AND JULIA WINKELMANN WITH FAVORABLE RECOIv MENDTAION OF
PLANNING COMMISSION AND STAFF (FIRST READING OF ORDINANCE
NO. 98 -236 AND SET SECOND READING FOR SEPTEMBER 8, 1998)
(h) AMENDMENT TO ZONING ORDINANCE NO. 464, CHAPTER 11, SECTION
8.08, TO PERMIT 12'X16' UTILITY SHEDS WITHOUT CEMENT SLABS IN
MANUFACTURED HOME PARKS WITH FAVORABLE RECOMMENDATION
OF PLANNING COMMISSION AND STAFF (FIRST READING OF
ORDINANCE NO. 98-237 AND SET SECOND READING FOR SEPTEMBER 8,
1998)
(i) AMENDMENT TO ZONING ORDINANCE NO. 464, CHAPTER 11, SECTION
10.03, REGARDING PARKING REQUIREMENTS FOR MEDICAL CLINICS
AND HOSPITALS WITH UNFAVORABLE RECOMMENDATION OF
PLANNING COMMISSION AND STAFF
Motion was made by Erickson, seconded by Mlinar, to approve the consent agenda
with the exception of item 4- (b)-4. Motion unanimously carried.
Item 40)- 4— Rodeberg reported that Mr. William Gilk was considering a different
method of development than what the City used for the 429 G.O. bond bid approach.
He noted the bids received were over the estimated cost.
• Gilk stated that he had received a private proposal from the low bidder that was
$46,000.00 less than the bids received at the August 21 bid opening for the Island
View Heights Third Addition project. He asked the City Council to reject the bids
and to consider work on a pnvate basis that would include curb and gutter and
blacktop in by November 1, except for the wear course. It would be a considerable
saving for him and get the work done in a timely manner. Gills proposed that the
City buy back the project costs for assessments on the lots under Phase I. The wear
course would be laid in 1999 without a request for assessments.
Sebora questioned whether the private bid met the City specifications.
Bond Consultant Mark Ruff commented that the matter needed to be discussed
further with the City Attorney and Bond Counsel. Under Gilk's proposal, the City
would be buying back the property and assessing it. He stated that the 429 process
needed to be followed, but the City could rebid the project.
City Attorney Richard Schieffer reported that the bond counsel, Attorney Jerry
Gilligan, would need to approve the revision so that the bonds could be sold. It was
his opinion that this was a tainted situation, and the City should go out for rebids so
that all bidders have the same opportunity.
Motion was made by Peterson, seconded by Mlinar, to defer action. Motion
unanimously carried.
5. PUBLIC HEARING – 6:00 P.M.
._ (a) HOUSING PROGRAM PROVIDING FOR ISSUANCE OF MULTIFAMILY
3
CITY COUNCIL MINUTES — AUGUST 25, 1998
HOUSING REVENUE BONDS TO FINANCE PROJECT UNDER MN
STATUTES, CHAPTER 462C (EVERGREEN APARTMENTS PROJECT)
Torgerson called the hearing to order at 6:10 p.m. and read the notice of hearing.
Linda Donaldson, Community Housing Development Corporation, stated the
corporation would like to purchase Evergreen Apartments. The building would
continue under the same program as elderly housing for low- income people.
Motion was made by Mlinar, seconded by Peterson, to close the hearing at 6:12 p.m.
Motion unanimously carried.
It was reported that an amendment for the dining area was received late this
afternoon, and the City Attorney had not reviewed it.
Motion was made by Mlinar, seconded by Peterson, to defer the sale of housing
bonds until the September 8, 1998 City Council meeting. Motion unanimously
carried.
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) PRESENTATION BY TRIAX CABLEVISION OF NEW LINE OF SERVICES
AVAILABLE IN HUTCHINSON
John Lochner, Marketing Director for Triax, reviewed the new channels and services
on cable that are now available in Hutchinson. He reported Triax was sponsoring an
open house for the public on August 26 & 27 at the Fairgrounds to display the new
services and hold drawings for prizes.
Torgerson commended Triax for its efforts to improve the services in Hutchinson.
7. UNPUNISHED BUSINESS
(a) CONSIDERATION OF AWARDING CONTRACT FOR 1999 SNOW REMOVAL
TRUCK WITH EQUIPMENT (DEFERRED AUGUST 11, 1998)
John Olson, Assistant Public Works Director, reviewed the bids and recommended
that the City Council either reject all the bids or accept the low bid, excluding the
recommended purchase.
Motion was made by Peterson, seconded by Mlinar, to reject the bids and authorize
to rebid the equipment. Motion unanimously carried.
(b) CONSIDERATION OF APPROVING MEMORANDUM OF AGREEMENT FOR
ADVANCED FLOOD WARNING DEVICES FOR THE SOUTH FORK OF THE
CROW RIVER (DEFERRED MARCH 24, 1998)
Rodeberg requested this item be deferred to the next City Council meeting so that he
could obtain some additional information from the DNR.
Motion was made by Erickson, seconded by Peterson, to defer to September 8, 1998
meeting. Motion unanimously carried
• CITY COUNCIL MINUTES — AUGUST 25, 1998
8. NEW BUSINESS
(a) CONSIDERATION OF PROPOSED CHANGES IN ORGANIZATIONAL
STRUCTURE OF POLICE SERVICES DEPARTMENT
Police Chief Steve Madson presented the proposed changes in the organizational
structure for the Police Services Department and requested approval.
Motion was made by Mlinar, seconded by Peterson, to approve the changes. Motion
unanimously carried.
(b) CONSIDERATION OF FUNDING DISCOUNT FOR ECHO PROGRAM IN
HUTCHINSON
It was reported that HRA Director Jean Ward had presented the program at the July
28, 1998 workshop. The $200,000.00 ECHO funding would support the Home at
Last program Hutchinson. The City was requested to fund one half the total discount
required for access to $200,000.00 worth of ECHO funds for a total amount of
$26,000.00. The Greater MN Housing Fund will provide the other $26,000.00 in
discount. The discount can be funded from using the $20,000.00 fee for refinancing
the housing bonds from Evergreen Apartments and budgeting the remaining
$6,000.00 from the 1999 HRA levy.
• Motion was made by Mlinar, seconded by Peterson, to approve the funding and adopt
Resolution No. 11068. Motion unanimously carried.
(c) CONSIDERATION OF SETTING PUBLIC HEARING FOR SUBMISSION OF
DTED GRANT TO PROVIDE INFRASTRUCTURE COSTS FOR HOME AT
LAST PROJECT
Motion was made by Peterson, seconded by Erickson, to approve and set a public
hearing for September 22, 1998 at 6:00 p.m. Motion unanimously carried.
(d) CONSIDERATION OF ADVERTISING FOR BIDS TO REPLACE ROOF ON
FIRE STATION
Fire Chief Brad Enians reported that there have been roof leakage problems over the
years since the fire station was built in 1980. He requested approval to advertise for
bids to replace the roof.
Motion was made by Mlinar, seconded by Erickson, to approve advertising for bids.
Motion unanimously carried.
(e) CONSIDERATION OF LEASE AGREEMENT WITH HUTCHINSON MEDICAL
CENTER
President Philip Graves reported that the hospital board had approved the fair market
value concept for the medical center lease agreement. He also stated that the medical
center administration had agreed to all the terms in the lease, but it still needs to be
signed.
• _ Motion was made by Mlinar, seconded by Erickson, to approve and enter into lease
CITY COUNCIL MINUTES — AUGUST 25, 1998
agreement continent upon the lease being signed. Motion unanimously carrik
(f) CONSIDERATION OF SALE OF $4,350,000 TAXABLE MEDICAL F CIL'TIES
GROSS REVENUE BONDS, SERIES 1998A
Following discussion, motion was made by Mlinar, seconded b� nrickson, to
approve the revenue bond sale and to adopt Resolution No. 11069. Motion
unanimously carried.
(g) CONSIDERATION OF AWARDING BID FOR ADDITION AND
RENOVATIONS FOR THE HUTCHINSON MEDICAL BUILDING PROJECT
It was requested to reject the low bidder for category 1 of Bid Pack I and to approve
the next lowest bidder, Reiner Contracting Inc. in the amount of $65,727.00, and the
bids for the remaining categories in Bid Pack I.
Motion was made by Peterson, seconded by Mlinar, to approve the
recommendations. Motion unanimously carried.
(h) CONSIDERATION OF SALE OF $1,495,000 GENERAL OBLIGATION
IMPROVEMENT BONDS, SERIES 1998
Mark Ruff, bond consultant from Ehlers & Associates, reviewed the bond sale and
bids opened today. He reported there were five bids, and the lowest bidder was Piper •
Jaffray Inc. at an interest rate of 4.4131 %. The City received an "Aaa" rating.
Motion was made by Erickson, seconded by Peterson, to approve the bond sale and
to adopt Resolution No. 11070. Motion unanimously carried.
9. MISCELLANEOUS
(a) COMMUNICATIONS FROM CURTIS AND JANEL REITER, OWNERS OF
HUTCHINSON PET HOSPITAL
The Reiters reported that buy -out funds are not available to purchase their building
through the Voluntary Flood Grant Program. Without this funding, their plans to
expand and remodel are very limited. Therefore, the Reiters requested that the City
Council consider the DNR funding program whereby the property could be
purchased with 50% funding from the DNR and 50% funding from the City.
Following discussion, no action was taken. A letter from the City Engineer will be
sent to the Reiters.
(b) COMMUNICATIONS FROM MITCH ELKE FOR TOBACCO LICENSE
A tobacco license application was submitted by Mitch Elke for the Hutchinson
Outpost Inc.
Motion was made by Mlinar, seconded by Erickson, to approve issuing a tobacco
license. Motion unanimously carried.
(c) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR ,
ll
• CITY COUNCIL MINUTES — AUGUST 25, 1998
Mlinar expressed appreciation to the new City Attorney for his input.
(d) COMMUNICATIONS FROM DIRECTOR OF FINANCE
Merrill requested to schedule a budget workshop for September 1, 1998 at 4:30 p.m.
He also reported that the previously scheduled workshop on September 8, 1998 at
4:00 p.m. would be budget related instead of focused on the wastewater plant needs.
Motion was made by Mlinar, seconded by Erickson, to approve workshop. Motion
unanimously carried.
(e) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Rodeberg reported that the Luce Line Trail has been graded and graveled, and it will
be ready this fall. However, it still needs to have sloping and a shoulder added.
Since gravel from another project was used, the City saved a large amount of money.
He also stated that the Fifth Avenue bridge would be blacktopped next week and
open for use in early October.
1 y W1 lu I.W41 WJ 8,141 W 39 IN M I ► : ►1I I ► I I IRA" 0 AV413 1WNW
(a) VERIFIED CLAIMS
Motion was made by Mlinar, seconded by Peterson, to approve the claims and
authorize payment from appropriate funds. Motion unanimously carried.
I :�►1u 1 a1C0 M
There being no further business, the meeting adjourned at 7:05 p.m.
0
0
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MINUTES
BID OPENING
AUGUST 21, 1998
Finance Director Kenneth B. Merrill called the bid opening to order at 2:00 p.m. Also
present were City Engineer John Rodeberg and Administrative Secretary Marilyn J.
Swanson.
Merrill dispensed with the reading of Advertisement for Bids, Letting No. 8, Project No.
98 -17, Island View Heights, Third Addition.
The following bids were opened and read:
Kuechle Underground, Inc.
Kimball, MN
Annandale Contracting Inc.
Annandale, MN
•
1i • m ►1• lu
Yes
Yes
The bids were referred to staff for review and a recommendation.
The meeting adjourned at 2:03 p.m.
$296,766.00
315,794.40
'V�•
+ HUTCHMON AIRPORT CONMSSION
July 27, 1998
5:30 p.m
Airport Lobby
Meeting called to order at 5:30 p.m. by Commissioner Jim Faber (page 1 of 2)
Members Present: Joe Dooley, Al Koenig, and Robert Hantge
Members Absent: Dennis Kahl
Others present: Dave Skaar, HCDC; Bernie Knutson, CAP/HCDC; Tom Parker, FBO
City Staff: John Olson
A motion was made by Joe Dooley and seconded by AI Koenig approving the minutes of the June
29, 1998 meeting. Unanimous approval.
Old business:
Commission members discussed potential grading along the runway and taxiway to reduce the
sharpness of the grades. This would eliminate potential mishaps with airplanes that run off the
runway or taxiway. Commission members, however, requested that this subject be deferred until
is after the Phase II construction was completed. Commission members felt that this issue was not
as important as successfully completing Phase II of the airport expansion project. Commission
members felt that their focus should remain on Phase II until it is completed.
Faber reported that Jerry Peterson, TKDA, has informed him that the bill authorizing airport
funding was moving slowly in the U.S. Congress and is not expected to receive action until
November. The Commission discussed potential Worldwide Web sites that could keep members
informed of the legislation's progress. This fact should not affect Phase II construction, as no
construction activity is expected until next spring.
Olson reported that trees were removed from around AWOS station. This has improved readings
for the most part; however, the grove southwest of the AWOS station affects wind readings.
Tom Parker suggested that the wind vane could possibly be moved approximately 10 feet higher
to gain more accurate readings when the wind was blowing across the grove out of the southwest.
New business:
Olson presented members with the Proposed Budget submitted to the Dir. of Engineering/Public
Works as the initial budget request. Budget formats are now in three -year cycles. The airport's
budget showed a 4.891/6 increase for each year in 1999, 2000, and 2001. Olson remarked that
these budgets included full payments of property taxes, which may change because airport
property is now in the city limits. The Commission discussed significant budget changes.
Airport Commission
June 27, 1998 i
Page 2
Olson reported that the F.B.O. agreement presented to Tom Parker for his review at the'
meeting was going to be acted upon Tuesday July 28, 1998 at the City Council meeting. r.
Barry Anderson, City Attorney, had suggested some language changes, which were inc; ,orated
into the new agreement. Again, the primary change to the agreement was in reference .r Mr.
Parker now having the ability to sell aviation fuel at the airport. Commissioners suggested that
Mr. Parker stop by City Center to get a copy of the proposed agreement and attend the City
Council meeting on Tuesday July 28, 1998.
A motion was made by Robert Hantge and seconded by Joe Dooley to adjourn. Unanimous
approval.
Next Meeting: Monday August 31, 1998 at 5:30 p.m.
Location: Airport Lobby
Report Submitted by John Olson
Hutchinson Public Library Board Meeting
Monday, August 24, 1998
Members Present: Mary Henke, Paul Wright, Lois Carlson, Sue Munz,Joe Schulte,
Larry Ladd( PLS) ,Joyce Beytien
Members Absent : Connie Lambert, Richard Peterson, Kay Peterson
Old Business: There is still a vacancy to be filled on the PLS Board. Discussion
followed.
New Business: Mary and the other county librarians will present the concerns of the
boards and librarians to the County Commissioners regarding the county's budget
cuts. They will meet with them on September first.
Mary presented the information concerning the registering and bar- coding of library
cards and books that will begin the first of September in preparation for an automated
system. The bar -codes have been ordered and inventories have been started.
PLS Report
Larry Ladd reported on a newly established committee of PLS concerning the study
and reworking of the agreements between communities and PLS.
A new position was also voted upon and accepted to be added in the PLS automation
department.
The next board meeting will be on Monday, September 28 at 4:30 p.m.
The meeting was adjourned
Joyce Beytien, Secretary
•
•
•
•
REGULAR BOARD OF DIRECTORS MEETING — July 28, 1998
Conference Room A/B — 5:30 p.m.
Present: Tom Daggett, Chairperson; Paulette Slanga, Vice Chairperson; Bob
Peterson, Trustee; Rich Myers, Trustee; Dr. Mark Matthias, Chief of
Staff/Trustee
Absent: Don Erickson, Secretary (excused); Elaine Black, Trustee (excused)
Others Present: Philip G. Graves, President; Robyn Erickson, Care and Program
Support Services Division Director; Ed Tusa, FIQ /Senior Care
Division Director, Vern De Hoop, Regional Director, HR Regional
Services, Allina Health System; Linda Krentz, BMNH; and
Corrinne Schlueter, Recorder.
Slanga talked of attending the MHHP Conference at Alexandria on July 11 and 12.
Highlights of the educational session were on Compliance programs as it relates to the
Medicare Fraud and Abuse rules and Year 2000 problems.
Chairperson Daggett called the meeting to order at 5:45 PM.
Minutes of Past Meetings. The minutes of the June 16, 1998, regular board of directors
meeting were presented and discussed.
• Following discussion, a motion was made by Slanga, seconded by Myers, to approve
the minutes of the last meeting. All were in favor. Motion carried.
Medical Staff Meeting Minutes and Credentialing. Matthias presented and discussed
minutes of the executive meeting in July. Recommendations for credentialing
appointments were discussed.
• Following discussion, a motion was made by Myers, seconded by Peterson to approve
the minutes of the July Medical Staff Executive Committee Meeting as presented, and
grant privileges, as requested to the following practitioners.
Reannointments:
Timothy Gibbs, MD
Darel Hulsing, MD
Gary Hanson, CRNA
David Maher, DPM
Psychiatry Active
Psychiatry Active
Allied Health Dependent
Allied Health Independent
4 -A (3) C
1
Regular Board of Directors' Meeting — July 28, 1998
Page 2
Provisional to Allied Health Dependent.
Elizabeth Corbid, NP
Betsy Ellingson, CRNA
Charles Hauwiller, CRNA
Linda Kelly, CRNA
Patricia Mortensen, CRNA
Barbara Strandell, CRNA
Marge Werner, CRNA
Provisional to Courtesy
Joseph Kovar, MD Radiology
Wes Pederson, MD Cardiology
Provisional To Active
Crystal Schlosser, MD Surgery
Steven Sonnek, MD Psychiatry
Panneer Manickam, MD Internal
Old Business.
A. Mental Health Remodeling Proiect. The Board reviewed the bid analysis for the
Mental Health Remodeling Project. The remodeling is intended to make the
changes to secure the Mental Health Unit for the patient population that may from
time to time be necessary. Because of our care delivery model, many patients that
are hospitalized are considered high risk for elopement. The changes, that will be
made, will make the unit more accessible, secure and safer for patient care.
• Following discussion, a motion was made by Peterson, seconded by Myers, tc
request authority from the City Council to hire the firm of KUE Construction,
Watkins, MN for the amount of $239,767.00 to remodel the Mental Health
Unit. All were in favor. Motion passed.
New Business.
A. Workman's Compensation Insurance. Graves presented a recommendation from
our insurance consultant to change from our present system of self - insurance to an
insurance company. The price of the change will be approximately the same as it
is presently costing, but without the risk of catastrophic loss. Claims experience is
growing at the present time and it makes sense to change. The insurance
consultant for HAHC , Mark Flaten, was engaged in the board meeting through a
telephone conference call. Flaten reviewed a handout that compared the current
program costs and coverage with the proposed plan that recommends State Fund
Mutual Company as the carrier. Dennis Potter, insurance Planners, will be the
local agent. •
Regular Board of Directors' Meeting — July 28, 1998
Page 3
The company, State Fund Mutual Company uses a preferred provider network,
Preferred Workcare, to provide care to the employees. The local providers in
Hutchinson are a part of that network.
• Following discussion, a motion was made by Peterson, seconded by Myers, to
change the HAHC workman's compensation insurance program, of self
insurance, to an indemnity plan through State Fund Mutual Companies. All
were in favor. Motion carried.
B. Salary Adjustment Proposal.
Robyn Erickson presented a salary adjustment proposal for consideration. She
described the work that has been performed over the last several months with the
assistance from Vem De Hoop, Allina Health System, Human Resources
Department. Erickson commented on some funds made available through a
legislated increase per resident day, effective July 1", 1998. The result will allow
us to provide adjustments for some nursing home employees. Because our "entry
level" personnel within the home were found to be one of the groups below our
local market, recommendations were to allocate available money to those
. categories of personnel. This money would be treated as a pass through, for
reimbursement purposes. The recommendation and associated cost July 1, 1998
for the nursing home adjustment plus hospital adjustments to insure equity
between the hospital and nursing home employees is as follows:
• $.35 across - the -board increase for nursing assistants (home and hospital)
• Technical adjustments to Laundry, Environmental Services, Dietary,
Therapeutic Recreation, Facilities Services, Scheduling
• Annual cost equals $72,000 (home) and $33,900 (hospital)
• Less state reimbursement of $72,000, net HAHC annual expense of $33,900
• Actual cost for 1998 is $16,950 (1/2 year)
Erickson also presented the impact of adjustments to the remaining salary ranges
that were found to be below the market. The recommendation was to add
approximately $214,000 dollars to the 1999 salary budget to enable us to make
these adjustments.
Following discussion, a motion was made by Myers, seconded by
Slanga to approve the salary program changes as presented. All were in
favor. Motion carried.
•-
3�
Regular Board of Directors' Meeting — July 28, 1998
Page 4
B. Strategic Plan Report. The second quarter strategic plan report was presented by
Graves. Highlights consisted of discussion about the possible purchase of Plat,
15; the increase in physician coverage associated with Orthopedic, Psychiatry,
and Oncology coverage; the non -salary expense reduction effort; the PICKER
satisfaction improvement initiative; and the Y2K plan.
• Following discussion, a motion was made by Matthias, seconded by Slanga to
accept the Strategic Plan Report as presented. All were in favor. Motion
carried.
C. JCAHO Sentinel Event Policy. The Quality Committee recommended a policy
regarding the reporting requirements to the JCAHO for Sentinel Event
investigation and reporting. A Sentinel event is defined as an unexpected
occurrence involving death or serious physical or psychological injury, or the risk
thereof. The purpose of the policy is to ensure patient safety, eliminate
vulnerability to future similar events, and to restore employee, provider, patient,
and consumer confidence that similar errors will not likely recur.
• Following discussion, a motion was made by Myers, seconded by Peterson to .
approve the JCAHO Sentinel Event Policy. All were in favor. Motion
carried.
D. Endoscopic Instrumentation Purchase. The Board considered a request for
purchase of a Flexible Bronchoscope. Our present system is 12 years old and is in
need of repair. The repairs would cost $5,000, and $12,000 to replace (with trade -
in) with a new Fiberoptic Bronchoscope.
Following discussion, a motion was made by Matthias, seconded by Myers to
approve the purchase of a new Fiberoptic Bronchoscope in the amount of
$12,000. All were in favor. Motion carried.
E. DRG Documentation Proiect. A project is presently being undertaking by Allina
to improve documentation, coding and management of patients. The emphasis
would be placed on education of key personal and physicians with our institution.
Allina's experience has demonstrated that with this approach, there is much
improvement, in documentation in the medical record, within one of the Metro
Hospitals to demonstrate the value of this approach. Additional revenue capture
will be the result of this process through education, better coding, and
documentation. The proposed cost for hiring Arthur Anderson is $55,000 with an
expected four to six month pay back.
•
c 4l
Regular Board of Directors' Meeting — July 28, 1998
Page 5
• Following discussion, a motion was made by Matthias, seconded by Myers
to authorize staff to hire the firm of Arthur Anderson in an amount not to
exceed $55,000 for audit, education and implementation of a plan to improve
documentation and charge capture. All were in favor. Motion carried.
Organizational Reports.
1. President. No additional information was presented.
2. Acute Care. No additional information was presented.
3. Care and Program Support. Erickson reminded everyone of the golf scramble
on August 10 .
4. Community Care. No additional information was presented.
5. Finance, Information and Ouality /Senior Care. No additional information
was presented.
Quality Committee Report. Paulette Slanga gave a report on the activities of the quality
committee. She reported that Pat Halverson gave a presentation on the service areas in
Community Care. Progress reports of quality efforts were given for the following areas:
Inpatient Safety (MH team), Sub Acute Detox Work Group, Utilization Management
Process, Crisis Services Work Group, Lift Injury Prevention, BMNH Therapeutic
• Recreation, BMNH Volunteer Services.
• At BMNH Therapeutic Recreation - they are working on increasing the number of
more independent residents who can do activities in their rooms. Activities being
done in resident rooms have gone from 6% to 67 %.
• BMNH Volunteer Services — Residents on the East End were missing beauty shop
appointments, as they were becoming agitated due to the crowding of the beauty
shop. This has been resolved by rearranging beauty shop schedule for these residents.
• Sub -Acute Detox Work Group — Protocols are nearing completion. This process is
temporarily on hold until a new psychiatrist can be appointed.
• Lift Injury Prevention - The Safety Committee has been reconfigured and will be
working on a means to measure improvement for this goal.
• Social Services BMNH — A work group is looking at lost items. The goal is to have
75% of all lost/found items returned to the owner within 72 hours. Preventing the
loss of items is being included.
• Hospice did a study of exposure of volunteers to blood/body fluids. Monitoring has
identified that there is no problem with this.
Slanga also reported on the "I Have An Idea" program — Work is being done to address
all ideas submitted. There has been significant progress in the number of ideas that have
been implemented, for the years 1994, 1995, and 1996, since the last review.
• Following discussion, motion was made by Peterson to accept the quality
report as presented, seconded by Myers. All were in favor. Motion carried.
C
Regular Board of Directors' Meeting — July 28, 1998
Page 6
Abbott Northwestern Report Myers had nothing to report for the month.
Accounts Payable. The accounts payable listing for June 1998 was presented and
discussed.
• Following discussion, a motion was trade by Myers, seconded by Peterson, to
approve the accounts payable in the amount of $1,201.918.07. All were in
favor. Motion carried.
Statistical Report. The June statistics for admissions, newborns, emergency services,
Ambulance runs, radiology /mammograms, SDS visits, inpatient surgical, average length
of stay and case mix were presented and discussed.
Financial Statements. The organization's revenue over expense for June 1998, was
$166,125 compared to a budget of $158,289.
Auxiliary Minutes. The hospital auxiliary minutes were presented. No unusual
comments were made.
Adjournment. Myers moved to adjourn, seconded by Matthias. There being no further
business, the meeting was adjourned at 8:15 PM.
Respectfully submitted,
Corrine Schlueter
Recorder
Don Erickson
Secretary
� lnl
MINUTES
Parks, Recreation & Community Education Advisory Board
August 6, 1998
Members present: Lyle Block, John Mlinar, Dolf Moon, Sonja Peterson, Loretta Pishney, Milce Schall,
Theresa Sweeney.
Minutes dated June 4, 1998 were approved by Lyle Block and seconded by Mike Schall.
OLD BUSINESS
Mighty Ducks Grant: Received $125,000. Eight grants were given. Copies of grant
proposal are available, call Dolf if interested.
July Tour: Lyle Block, Todd Ertsgaard, and Dolf toured parks and viewed new projects.
Call John Arlt or Dolf if interested in taking a tour.
Target Parkland: Proposal is for Target to pay $20,000 and provide a bituminous trail
adjacent to their property. Dollar amount is based on a revised budget amount.
DNR Grant Status: Grant for Tartan Park was denied. Grant for Oddfellow's Park is still
alive. Plans are to possibly winterize bathrooms for winter trail use. Will find out status by
September 1.
NEW BUSINESS
Facility Needs: Compass group is meeting at 5:30pm tonight. Everyone is welcome to
attend. Mike Schall raised concerns about space available for Basketball and Volleyball
groups. Community needs more recreation facilities. John Mlinar asked about the possibility
of some type of portable flooring for community center.
Middle School Activities: Will also be on September's agenda. School Board has taken no
action. Charlie Munz and Dolf will make presentation after Labor Day.
School District Facility Use: Will decide on dollar amount for usage. Need consistent
policies. Excess levy is a possibility.
Luce Line Trail: Now working on trail west of Hutch. Also working from Bass Pond to
Kimberly Park. Assisting with this is Street Dept., Park Dept., DNR, and snowmobile clubs.
City is laying 10 feet of blacktop south of Wal -Mart. New apartments behind Mall will be
for seniors and will not have a playground. They will be paying $135 per unit.
Other: Thank you to Mike Schall, Mike Cannon, and J.P. Auer for their service on the PRCE
Board!
ORDINANCE NO, 98- 234 2ND SERIES
• PUBLICATION NO.
AN ORDINANCE DELETING SECTION 2.57 OF THE HUTCHINSON CITY CODE
ENTITLED "NURSING HOME BOARD" AND ADOPTING BY REFERENCE, CITY
CODE, CHAPTER 1 AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN
PENALTY PROVISIONS.
THE CITY OF HUTCHINSON ORDAINS:
Section 1. City Code, Sec. 2.57, entitled "Nursing Home Board" is hereby deleted.
Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable
to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a
Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein.
Section 3. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council this day of August, 1998.
0
Attest:
City Administrator
Mayor
Published in the Hutchinson Leader on: 1998.
First reading:
Second reading:
0
4t ri)
EXUAWN MCI Mb
Ira
AN ORDINANCE AMENDING SECTION 2.58 OF THE HUTCHINSON CITY CODE
ENTITLED "HOSPITAL AND NURSING HOME BOARD" BY DELETING CERTAIN
LANGUAGE THERETO AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1
AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN PENALTY
PROVISIONS.
THE CITY OF HUTCHINSON ORDAINS:
Section 1. City Code, Sec. 2.58, entitled "Hospital and Nursing Home Board" is hereby
amended as follows:
Subd. 1. Establishment and Composition. A Hospital and Nursing Home Board
(the (`Board ") is hereby established. The Board shall be composed of seven members, one of whom
shall be the Chief of the medical staff of the Hospital and one of whom shall be a member of the City
Council appointed annually. The medical staff representative shall serve a two year term. The
remaining five members of the Board (the "Elected Directors ") shall each serve for a term of four
years with the terms of each such elected directors to begin and expire as follows: one director whose
term shall expire of December 31, 1995, two directors whose terns shall expire on December 31,
• 1997 and two directors whose terms shall expire on December 31, 1998. At all times, a majority of
the directors shall be residents and qualified voters of the City. Prior to the expiration of the term of
an Elected Director, his or her successor shall be nominated by the Mayor with the consent of the
City Council. The nomination shaH be submitted to the Bowd Of Directois of LifeSpzm (
"EffieSpan Bomd") fbi election. if the LifeSpan Bowd fails to elect stich noininee, then the voith the consent of the council, shall picompHy submit LIM 1101ninations to the LifeSpwi Bomd;
then exphing, Provided, howevet, that if the LifeSpan Bomd fkiis to elect a mccesso, fiorn amo,
the ffist; second mid third nominem then the ?&yui, With tile COL13ent of the eity 6otmcit nmy elec
the successo, to the Elected Dheetv, Miuse term is the,, expiting provided that tile Hospital's
whi,ch we directly or indirectly elected by the Hospital-
,
Subd. 2. Power and Duties. Subject to the provisions of Subdivision 5, the
Board shall have full and exclusive control and management of any hospital and/or nursing home
owned by the City, and all hospital or nursing home grounds and appurtenances thereto and all
apparatus, equipment and material of every nature used in the operation of said hospital and/or
nursing home.. The Board shall adopt all necessary rules and regulations for their own guidance and
for the proper management and operation of said hospital and nursing home and for the admission
• , of patients and/or residents thereto. The Board shall approve a budget which includes the fees and
4 -4 6z)
1 1
AN ORDINANCE AMENDING SECTION 2.58 OF THE HUTCHINSON CITY CODE
ENTITLED "HOSPITAL AND NURSING HOME BOARD" BY DELETING CERT,
LANGUAGE THERETO AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1
AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN PENALTY
PROVISIONS.
THE CITY OF HUTCHINSON ORDAINS:
Section 1. City Code, Sec. 2.58, entitled "Hospital and Nursing Home Board" is hereby
amended as follows:
Subd. 1. Establishment and Composition. A Hospital and Nursing Home Board
(the (" Board") is hereby established. The Board shall be composed of seven members, one of whom
shall be the Chief of the medical staff of the Hospital and one of whom shall be a member of the City
Council appointed annually. The medical staff representative shall serve a two year term. The
remaining five members of the Board (the "Elected Directors") shall each serve for a term of four
years with the tams of each such elected directors to begin and expire as follows: one director whose
term shall expire of December 31, 1995, two directors whose terms shall expire on December 31,
1997 and two directors whose terms shall expire on December 31, 1998. At all times, a majority of
the directors shall be residents and qualified voters of the City. Prior to the expiration of the term of
an Elected Director, his or her successor shall be nominated by the Mayor with the consent of the
City Council.
,cHeSpmi Bowfl fbi election. if the bifeSpsn Buaid fafts to elect such nominee, then theMaym,
with the consent of die cotracit simil promptly submit new noininations to die hifeSpan Bowd, as
necessary, tintil the tifeSpan Board has elected a successo, to the Elected Directo, vyhose term is
thert eaph ing, In mided; however, that if the hifeSpan Board fails to elect it Mcce0sol fIVILI amUng
the fiis� second and flifid nominees; flien thel9faym, v;ith the consent of the eity eciancit may elect
the succlesso, to the Elected Ditectot whose term is then expiring provided that the Hospital's
affirmdon with EifeSpim is thert teirninated pa,stitat to Subdivision 5 of this Section. A majotity u
the inerribeis of die f fospital Board shaft not consist Of PeISMIS who we SitnUltilne=bly directors 0
which are directly m indijectly elected by LifeSpair ot (c) any otlM Corporation; the directors u
which me directly or indirectly elected by the ffospitad.
Subd. 2. Power and Duties. Subject to the provisions of Subdivision 5, the
Board shall have full and exclusive control and management of any hospital and/or nursing br ie
owned by the City, and all hospital or nursing home grounds and appurtenances thereto anc all
apparatus, equipment and material of every nature used in the operation of said hospital and/or
nursing home.. The Board shall adopt all necessary rules and regulations for their own guidance and
for the proper management and operation of said hospital and nursing home and for the admission
of patients and/or residents thereto. The Board shall approve a budget which includes the fees and •
charges for all hospital and/or nursing home services, all of which shall be made available to the
Council following adoption. It shall be the duty of the Board to see that all fees and charges
becoming due to said hospital and/or nursing home are properly collected. The Board may contract
and purchase all necessary equipment, apparatus and supplies; provided, however, that any single
capital item of purchase of $ 15,000.00 $25.000.00 or more shall first be approved by the Council.
Subd. 3. Chief Executive Officer and Other Employees. Subject to the
.11\ . • 1 ••:11 :•mod. :\.1 11\ :I /- :1 \. 1 \
to serve as the Chief Executive officer I to be its direct I
management of the Hospital and Nursing Hom The Board shall have the power to remove the
:Y I II : 1 • M& 1 N • a :••.1 • \ I 1 \
\ 1 1 I •• :• 1 : \: 1 • • �• 1 1
:I.._......
Jl. _I :JS llJ e.I�: • n • •w•.1 :•d• .nR •:••• • 1• d
: • • • 1 • lu 1 • • :1 • L • • • • •1 :1 .n r• 1 .• • 1 1 �:1 • w:n
11 IN .1 :•••1• 1 • I M • 6 1 M M.•• . 1 • 11 0 1 INI 8 11 V. 10 • \:1• :11••1• �•• I
. •1 •••1
1 • • � 11 • • 1 : 1 1 • • :1 • 1 • .1 • • .1 • 1 w: R' 1
�• • \I Y l cll • • . 1 • • • 1 • : • • .• • • .1.11 • • 1 1
1 • •11 1 11 1 • • • 1 •'1 • 1
• Subd. 4. Funds, Accounting and Payment of Accounts.
A. All earnings of the Hospital and/or nursing home together with all
contributions and other funds procured for the maintenance and improvement of the Hospital and/or
nursing home shall be turned over to the Hospital and/or nursing home fund except as otherwise
directed by the Council. Disbursements from this fund shall be made only by check signed by the
Chair Person of the Board and Secretary or, if the disbursement is made in payment of principal on
bonds or interest on bonds issued for Hospital and/or nursing home purposes, pursuant to an order
approved by a majority of the members of the Council.
B. The Board shall keep an accurate record of all monies received and
disbursed from the hospital fund and of all outstanding credits and liabilities of the Hospital and/or
nursing home. The fiscal year of the Hospital and/or nursing home shall commence on the first day
of January each year. The books, accounts, and funds of the Hospital and/or nursing home shall be
audited in the same manner as all other funds of the City. The Board shall render to the Council, a
monthly operating statement following the regular monthly meeting of the Board.
LLMY othe, wise be approved by bifeSpan in writing.
Subd. 5. Corporate Affiliation. •
A. The Board is an afffiate of LifeSpan which acting fluough the -ifi-, vt
Bowd; shafl have the fbHowing tights and only tire fbHowilq tights (in addition to the ii -to- ct
Subd. 6. Names• The nursing home shall continue to retain and use the name of
"Burns Manor," and the Hospital shall continue to use the name "Hutchinson Community Hospital"
and together the two entities shall be known as "Hutchinson Area Health Care," and no changes in
the names shall occur without the consent of the City Council.
Section 2. City Code Chapter 1 entitled "General Provisions and Definitions Applicable
to the Entire City Code Including Penalty for Violation" and Section 2 -99 entitled "Violation a
Misdemeanor" are hereby adopted in their entirety, by reference, as though repeated verbatim herein.
Section 3. This ordinance shall take effect upon its adoption and publication.
Adopted by the City Council this day of August, 1998.
Mayor
Attest:
City Administrator
Published in the Hutchinson Leader on: 1998.
First reading:
Second reading:
•
0
CITY OF HUTCHINSON
RESOLUTION NO. 11075
RESOLUTION SETTING INTEREST RATE
FOR 1998 ADOPTED ASSESSMENT ROLLS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT all assessment rolls, which have been adopted and will be
adopted relating to 1998 improvement bonds, are hereby changed to
read an interest rate of 4.41. This rate is the true interest rate
of the 1998 Improvement bonds.
Adopted by the City Council this 8th day of September 1998
ATTEST:
Gary D. Plotz
City Administrator
0-
Marlin Torgerson
Mayor
fi-(s)
0 CITY OF HUTCHINSON
RESOLUTION AUTHORIZING EXECUTION OF HMEP GRANT AGREEMENT
RESOLUTION NO. 11076
WHEREAS, the State of Minnesota has been given a grant by the U.S. Department of Transportation
under the Hazardous Materials Emergency Preparedness (HMEP) Program; and
WHEREAS, the City of Hutchinson Fire Department has applied in good faith for HMEP monies for a
full -scale exercise;
THEREFORE, BY IT RESOLVED, that the City of Hutchinson fully agrees to the terms of the grant,
and, with the passage of this resolution, officially requests the Division of Emergency Management to
enforce the contract in accordance with the applicable rules and regulations;
BE IT FURTHER RESOLVED, THAT the Finance Director and Fire Chief be and hereby are
authorized to execute the agreement and thereby assume for and on behalf of the City of Hutchinson all
of the contractual obligations contained therein.
0
ATTEST:
Gary Plotz, City Administrator
11
Marlin Torgerson, Mayor
•
0
0
Aug-28-98 11!07A City of Hutchinson
320 234 4240 P-01
otate Of iffifinnega ta P
. . ............... of .. .......HWt qh in..s..o.n .
.....
County of 4;;rq4 .. . ......... dppU4aUm No ................ .... ........ .....
Application for License to Sell Cigarettes at Retail
The undersigned resident..... of the ......__......_ .............. . ... ....... .... 94y --- ... __ of- _.YYtChin.B.Plu ....... ... I ......... _ I
in the county of... XcLaod.. ........... .. ... . . ... ....... ...... . State of Minnmota, HBRFBT MAKE.. APPLIC.1-
TIOXFOR LICENSE to be issued to ...... A.11A.M.TJ ...... P.E.T.M.1,6N.P.1. .... .........
to sell cigarettes and cigarette papers and wrappers at retail. at ...... _10TAL.ZaT .....
....... . _ .. . ... 64Q..Rw.y_..7 ... Eas "..fiUtehiaqnn. MR._55350 ..... ... .... .... . .. .. ..... .. ......... . ........
in the ... � City- .... .. ......... ............... of ............... .......... .. ............. In, said county and state for the term of
I. .. . . four ;morxt.h.po .... ... ..................... beg6nninjr with, tJw ........ llt.h_ ...,..day of ........... L$"0'P'tfr*§qr .... ..... ........ 'L
19..98 , subject to the laws of the State of Xin;nosota and Me ordinances and reguLations of said
..... . ... C-i-CY ---- — ----- --------- --of .... . ...... gutshinson ... ....... ..... pertaining thereto, and herewith deposit
UP QO payment of the f" therefor'
Dated, . .......... _AMSYs.5 ... 20 ......... .......... . ...... 1998 . ...... X C, A�
......................... . ........ .... ..... - ------ ..........................
PAID
71
Pw4r Fax Note 7671
call
11
11
•
•
Aug-28-98 11:07A City of Hutchinson
320 234 4240 P.02
MAIL "OFF SALE' $200.00
*tatr of Ahintgota,
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TOthe- ........ . ----- - ......... d the ........ -PM .....................
............................
....... I ....... --- ......... .................................... ........ —.1.1 ..... state d 11101401.0":
hereby 4MML-fal-fwa Uresrfw#U ,_8 montFL
frees. 1#9L, to w"
In orwrAl Packmal 001Y, Men-EMW11MURC Mak lAwwro,
"the fd*W awdefwsed by &W, for 9,06AMMOMM -0.r1r, thaw oer"Ift proftid, i. #AW---
CITY HUM11"50N
deseribed M fasawa, f&4w1df--
TOTAL MART
640 Hwy. 7 East
Hurchinqnn, MN 55350
as *A" plaft said arpuawkt
aad of ohm WA rdwesofte-A-A" Aws. �s faueser:
Thai &OW &PVUMMM-.---i —S.3 the UnUmd scafts; of good Pwra 6hamw
,alab"me" for ARM*" 06 UoeeM NOW be LAVA" if " GPPhamt;— 4 kfnwAmL
TAN 80" appueast— 06whe "pt M"M ps"Ma" a" Mbjftt to &a aw lam of of $Am" Of
Affi.amod. a ed &U w&%.m &" mfej,%U w. of __GppU.&g# Ajoh
ems hereby wbode & jews Areal, ani hereby &" -!-A& ober ee a" *kV Ao ree.r
Recommend Approval.
Driver's license I.D. required for purchase.
Steve Madson, Police Chief
I"& 400"eurw furalkw 4040 AN he if no ewer "o ho9dw of, nor ham he Mdd, apotmas fr. eor
dGMS A# L%#NW So PwL4w ampUmUm fer a F&Ura Nam" Beelarl, ypnl-- J,,, ee mp jr,, the e,4
tMfi*XkG4AJ UqW►.
-� 21
PAID
C.
Appuds"
P. 0.
AP
err . v • ..'..V" VG. G.. .1
FROM LEONARD, STREET AND DEINARD (TOE) 8. 25'98 10:30T. 10:33/110. 4260433846 P 3
. AMZNDMENT TO
DEVELOPER'S AGREEMENT AND CONVEYANCE
This is made as of the , day of
� 199g by and between
COMMUNITY HOUSING DEVELOPMENT CORPORATION, a Minnesota non pmr
°ra CDwsloper'� and the CITY OF Hf_'TCI$jSON, MINNESOTA (the "City 1.
WEERREAS. Hutchinson Partners, a liawtai pip con+istla6 of Kenneth Laver and
Stephen L. Piftm enured um a doper's ABrcement and Coaveyancs with the City of
Ht . WUmaaoor dated November 21,1980 (the "Developer., ApeemattC); and
R4Unr � Commuetlty Housing Development CmPomadoa has
Issttoer's i0tstest In the Devel � sWuttad kIomhtnsoa
opsr s Parcel as dsseelbed in the Dcvclopei s A and
VV'MRL4A Dc+'etoper and the City wish to amend the Agreement as set forth herein
NOR % TMMEFOM for good and valtWe ronsids+adon the Parties agree as follows:
1 • Section 10 of the Dove
useful life of the bull LOW 's Agreement is hereby modified to pmy& that the
ding sbal) be deemed to be oinety.oine (99) yeam
2• Section 11(d) of the
Should tba City, prior s is hereby antettded as follows
defined in P _ termination of the uselftl life of the bail
t>e befogs above stn , deride to discoatimte the use of the City Petrel for
Pd we.n forth or for otber Purpexs which may be mutually
Parties hereto. or decide to X11, leaec, cony
ev"Ti
07 the CIty Parcel in violation of this Agcca=i, then in such or
the
City Pared at a Pa, its successors or assigns, shall have the right to purchase the
Price determined in Para3raPb 11(e) below. The intent of the
Developer to puatctrase in the aveartul;t<. referred to above, and the irtaant of the
City to sell the City PuceL or to
default by the Developer imntin� its use. or the notice of the City's
Door shell be by wttttm notice to the CitY or the Developer,
its successors or assierts, as the case me)- be. The patties shall then determine the
purchase pricc pursuant to Paragraph I ltel below, widch determination shall be
made aim' moety (90) days of said notice. Devciopes shall then have one
hundred twenty (120) days from the date of determination of the ptvclase price to
etceteix the above option to purchase and m flee pegs. Should the
1707M ,DI
0
PROM LEOXARD, STREET AND DEINARD
ITUE1 B. 25 98 10:35/ST. 10:33/X0. 4260433846 P 4
Daveloper, its sutxeaso» or MMKi6l� fail to auasix or daclde not to •xanlae
optlon, the city shall ttsaavp� have the '�
the off : * ". however, m a +a won on the � of � on
f°IlowinC (i) reridcow uua P . -lises to agreW doper in hamany whh the th of the bhalsom of Cot::til and
"mod by the Developer; or (fi) otbas, of thr �i;ea
57; or appraisal tooba o s" a �m p �tttuntally in a upon.
iwo account if the City agree to "a 00 &c s WWWWps on the poses. It isa vew that,
!tx open madtat u a price (asa than the purctum pdcc,
tha lower price, which right W" a� have the right of first refusal to buy at
Devehsptx of such a proposed sale. QO°d for nigety. (90) days ailer notice to the
3' atbw Mvinow of the Devebpet's Agraeomm shall be ttoeh� by this
III ASS WREOF, the undersiowd porgy hsve "Muted this Apommaor as of
the day and Year Stu abnv. vvriltm
Co?* UNIT ` HOUSING DEVELOpt4M r
CORPORA77ON
By
lll
t:m or. HurcmNSON
BY
Its
fwrmal
FROM LEONARD, STREET AND DEINARD
STATE OF MINNESOTA)
COUNTY OF RAMSEY))
(TUE) .8. 25' 98 10: WST. 10: WN0. 4260433846 P 5
Tha fvice 'papyJMW was acknowledged
1 gyp by 8� before me this day of the — DEVELOPMENT' CORpOAATIO�N, a of COMMUfJIIy HOUSING
cotPo�on. ` oolm$t won, on behaff of the
Notary ftwc
STATE OF NUNNESOTA)
COUNTY OF RAMSEY jRL
The fos'°Spmg imWt was aolmowledgod b.. me this day of by Clerk, o thef CTfY OF HUTCHINSO —' elrc Mayor, and the City
Mint'esoM on behalf of the cotpomon, �ctpal Potmoa under the laws of the State of
Nowaty Public
0
I
i
0
E
CITY OF HUTCHINSON
RESOLUTION NO. 11071
AUTHORIZING THE FINANCING OF A HOUSING PROGRAM UNDER
MINNESOTA STATUTES, CHAPTER 462C, AUTHORIZING THE
ISSUANCE OF MULTIFAMILY HOUSING REVENUE BONDS
(EVERGREEN APARTMENTS PROJECT), SERIES 1998, IN THE
AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $4,400,000 TO
FINANCE THE PROGRAM, APPROVING AND AUTHORIZING THE
EXECUTION OF VARIOUS DOCUMENTS IN CONNECTION THEREWITH.
WHEREAS, the City of Hutchinson, Minnesota (the "City") is a municipal corporation
duly organized and existing under its charter and the Constitution and laws of the State of
Minnesota; and
WHEREAS, pursuant to the Minnesota Municipal Housing Act, Minnesota Statutes
Chapter 462C (the "Act "), the City is authorized to carry out programs for the financing of
multifamily housing for persons of low and moderate income; and
WHEREAS, on the date hereof, the City has conducted a public hearing on a multifamily
housing program (the "Program ") providing for the issuance of Multifamily Housing Revenue
Bonds (Evergreen Apartments Project), Series 1998 in the aggregate principal amount not to
exceed $4,400,000 (the "Bonds "), to be issued by the City, and for the purpose of funding a loan
(the "Loan") to Community Housing Development Corporation, a Minnesota nonprofit
corporation (the "Owner "), to finance the acquisition of a 62 -unit multifamily rental housing
development known as Evergreen Apartments (the "Project "); and
WHEREAS, the Program was submitted to the Regional Development Commission for
review as provided by the Act; and
WHEREAS, the Bonds will be issued under a Loan Agreement and Indenture of Trust
(the "Indenture "), and will be secured by a pledge and assignment of the revenues of the Project,
including the housing assistance* payments to be derived from the Housing Assistance Payments
Contract (the "HAP Contract ") between Minnesota Housing Finance Agency ( "MHFA ") and the
Owner, all in accordance with the terms of the Indenture, and said Bonds and the interest on said
Bonds shall be payable solely from the revenue pledged therefor and the Bonds shall not
constitute a debt of the City within the meaning of any constitutional or statutory limitation nor
give rise to a pecuniary liability of the City or a charge against its general credit or assets and
shall not constitute a charge, lien, or encumbrance, legal or equitable, upon any property of the
City other than the City's interest in said Project; and
WHEREAS, forms of the following documents (including the exhibits referred to therein)
have been submitted to the City:
'71�qP
D.IHM I 00\00 I \RF&AUTHORIZING. DOC 3 RESOLUTION AUTHORIZING ISSUANCE
a. The Indenture to be made and entered into among the City, the Owner and
the trustee named therein (the "Trustee "), providing for the issuance of the Bonds,
prescribing the form thereof, pledging the trust estate described therein for the security of
the Bonds, and setting forth proposed recitals, covenants and agreements by the parties
with respect thereto.
b. The Regulatory Agreement to be executed by the City, the Trustee and the
Owner, setting forth certain covenants of the Owner.
C. A Bond Purchase Agreement, to be dated as of the date of execution
thereof (the "Bond Purchase Agreement "), by and among the City, the Owner and Piper
Jaffray Inc. (the "Underwriter ") providing for the purchase of the Bonds by the
Underwriter. .
CL A Combination Mortgage, Security Agreement and Fixture Financing
Statement from the Owner to the City and assigned to the Tnistee.
e. An Assignment of HAP Contract, from the Owner to the Trustee and
approved by MHFA and the United States Department of Housing and Urban
Development
The agreements described and referred to in paragraphs a through a above, shall
hereinafter sometimes be referred to collectively as the "Agreements." •
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
1. That it is hereby found, determined and declared that:
a. The preservation of the quality of life in the City is dependent upon the
maintenance, provision, and preservation of an adequate housing stock which is
affordable to elderly persons and families of low or moderate income, that accomplishing
this is a public purpose, and that many would -be providers of housing units in the City are
either unable to afford mortgage credit at present market rates of interest or are unable to
obtain mortgage credit because the mortgage credit market is severely restricted;
b. The development and implementation of the Program, and the issuance
and sale of the Bonds by the City, and the execution and delivery of the Agreements and
the performance of all covenants and agreements of the City contained therein and of all
other acts and things required under the Constitution and Laws of the State of Minnesota
to make the Agreements and the Bonds valid and binding obligations of the City in
accordance with their terms, are authorized by the Act;
C. The implementation of the Program for the purposes and in the manner
contemplated by the Agreements conforms or will conform to all pertinent statutes,
regulations and ordinances of the State of Minnesota; and the City;
D ^HUTI 00'-00 NtE&AUTHORMNIG.DOC 4 RESOLUTION AUTHORIIJNG ISSUANCE
• d. It is desirable that the Bonds in the principal amount not to exceed
$4,400,000 be issued by the City, on the terms set forth in the Indenture and the Bond
Purchase Agreement;
e. The payments required or provided for by the Agreements are intended to
produce income and revenues sufficient to provide for the payment when due of principal
of, and interest on all Bonds issued under the Indenture, and payments are required to be
made for such expenses o� among other things, administration of the Program, as will be
necessary to protect the interests of the City and the Trustee; and
f Pursuant to the provisions of the Act, and as provided in the Agreements,
the Bonds shall be retired solely from the revenues of the Project, and a separate sinking
fund shall be established for the accounting of the revenues and retirement of the Bonds.
2. The Program is hereby in all respects adopted.
3. That the Agreements in substantially the forms submitted to the City at this
meeting, are hereby approved. Such of the documents as require the execution of the City are
hereby authorized and directed to be executed or accepted, as the case may be, and delivered in
the name and on behalf of the City by its Mayor and City Administrator upon execution thereof
by the parties thereto as appropriate. The Bonds and the Agreements shall be executed and
delivered as provided therein. Copies of all the documents necessary for the consummation of the
• transactions described herein and in the Agreements shall be delivered, filed and recorded as
provided herein and in the Agreements.
4. That the form and terms of the Agreements may be varied prior to execution and
delivery by the parties thereto, provided that any such variance shall not be, in the opinion of the
City's legal counsel and the Mayor, materially adverse to the interests of the City. The execution
and delivery of the Agreements as provided above shall be conclusive evidence of the
determination that any such variance was not materially adverse to the interests of the City.
S. That in anticipation of the collection of revenues of the Project, there shall be
issued forthwith the Bonds, in the principal amount not to exceed $4,400,000, which issuance is
approved, substantially in the forms and upon the terms set forth in the Indenture. the terms of
which are for this purpose incorporated in this resolution and made a part hereof as if fully set
forth herein. The Bonds shall be dated as of the date and shall mature on the dates (subject to
redemption on such earlier dates as provided in the Indenture), bear interest and be payable at the
rates, all determined as set forth in the Indenture, provided that such rates shall result in an
average coupon not greater than 7.01/6. The City may at its option issue additional bonds at a
later date to be used to pay or reimburse costs of the Project not paid from the proceeds of the
Bonds, in a principal amount not to exceed the amount set forth in the Program.
6. That all actions of the members, employees and staff of the City heretofore taken
in furtherance of the Program are hereby approved, ratified and confirmed.
•
D- HUTIOMGI'RES\AUTHORIZING.DOC 5 RFSOLUDON AUTHORIZING ISSUANCE
7. That the sale of said Bonds to the Original Purchaser to be determined is hereby
approved, and the Bonds are hereby directed to be sold to the Underwriter, upon the terms and
conditions set forth in the Bond Purchase Agreement. The Mayor and City Administrator of the
City are hereby authorized and directed to prepare and execute by manual or facsimile signature
the Bonds as described in the Indenture and to deliver them to the Trustee (which is herein
designated as the authenticating agent under Minnesota Statutes, Section 475.55) for
authentication and delivery to the Original Purchaser, together with a certified copy of this
resolution, and the other documents required by the Indenture.
8. That the Mayor, City Administrator and other officers of the City are authorized
and directed to prepare and furnish when the Bonds are issued, certified copies of all proceedings
and records of the City relating to the Bonds and such other affidavits and certificates (including
but not limited to those required by bond counsel) as may be required to show the facts relating
to the legality, tax exemption and marketability of the Bonds as such facts appear from the books
and records in said officers custody and control or as otherwise known to them; and all such
certified copies, certificates and affidavits, including any heretofore furnished, shall constitute
representations of the City as to the truth of all statements made by the City and contained
therein. The Mayor, City Administrator and said officers are further authorized to execute such
additional documents as shall be determined by the Mayor to be necessary and desirable to
provide for the issuance of the Bonds.
9. The Mayor, City Administrator and other officers of the City consent to the use by
the Underwriter in connection with the sale of the Bonds of a Preliminary Official Statement and .
a final Official Statement to be prepared by or on behalf of the Owner. The Preliminary Official
Statement and the Official Statement are the sole materials consented to by the Mayor, City
Administrator and said officers for use in connection with the offer and sale of the Bonds. The
Mayor, City Administrator and said officers have not participated in the preparation thereof, has
not made any independent investigation of the information contained therein and shall have no
liability in connection with the contents of or use of such offering materials.
10. That all covenants, stipulations, obligations and agreements of the City contained
in this resolution and the aforementioned documents shall be deemed to be the covenants,
stipulations, obligations and agreements of the City to the full extent authorized or permitted by
law, and all such covenants, stipulations, obligations and agreements shall be binding upon the
City. Except as otherwise provided in this resolution, all rights, powers and privileges conferred
and duties and liabilities imposed upon the City by the provisions of this resolution or of the
aforementioned documents shall be exercised or performed by the City or by such members of
the City, or such officers, board, body or agency thereof as may be required or authorized by law
to exercise such powers and to perform such duties.
No covenant, stipulation, obligation or agreement herein contained or contained in the
aforementioned documents shall be deemed to be a covenant, stipulation, obligation or
agreement of any member of the City, or any officer, agent or employee of the City in that
person's individual capacity , and neither the City Council nor any officer or employee executing
the Bonds shall be liable personally on the Bonds or be subject to any personal liability or .
accountability by reason of the issuance thereof.
11AHUr100%00 1\RESIAUTItORIZINO.000 6 RESOLUTION AUTHORIZING ISSUANCE
• No provision, covenant or agreement contained in the aforementioned documents, the
Bonds or in any other document related to the Bonds, and no obligation therein or herein
imposed upon the City or the breach thereof, shall constitute or give rise to any pecuniary
liability of the City or any charge upon its general credit or taxing powers. In making the
agreements, provisions, covenants and representations set forth in such documents, the City has
not obligated itself to pay or remit any funds or revenues, other than funds and revenues derived
from the Project or the proceeds of the Bonds which are to be applied to the payment of the
Bonds, as provided therein and in the Indenture. The Bonds shall not constitute a charge, lien or
encumbrance, legal or equitable, upon any property or funds of the City except that revenue and
proceeds pledged to the payment thereof, nor shall the City be subject to any liability thereon.
The Holders of the Bonds shall never have the right to compel any exercise of the taxing power
of the City to pay the outstanding principal on the Bonds or the interest thereon, or to enforce
payment hereon against any property of the City. The Bonds shall recite in substance that the
Bonds, including the interest thereon, are payable solely from the revenues and proceeds pledged
to the payment thereof. The Bonds shall not constitute a debt of the City within the meaning of
any constitutional or statutory limitation.
11. That except as herein otherwise expressly provided, nothing in this resolution or
in the aforementioned documents expressed or implied, is intended or shall be construed to
confer upon any person or firm or corporation, other than the City or any holder of the Bonds
issued under the provisions of this resolution, any right, remedy or claim, legal or equitable,
under and by reason of this resolution or any provision hereof, this resolution, the
aforementioned documents and all of their provisions being intended to be and being for the sole
and exclusive benefit of the City and any holder from time to time of the Bonds issued under the
provisions of this resolution
12. That in case any one or more of the provisions of this resolution, or of the
aforementioned documents, or of the Bonds issued hereunder shall for any reason be held to be
illegal or invalid, such illegality or invalidity shall not affect any other provision of this
resolution, or of the aforementioned documents, or of the Bonds, but this resolution, the
aforementioned documents, and the Bonds shall be construed and endorsed as if such illegal or
invalid provision had not been contained therein.
13. That the Bonds, when executed and delivered, shall contain a recital that they are
issued pursuant to the Act, and such recital shall be conclusive evidence of the validity of the
Bonds and the regularity of the issuance thereof, and that all acts, conditions and things required
by the laws of the State of Minnesota relating to the adoption of this resolution, to the issuance of
the Bonds and to the execution of the aforementioned documents to happen, exist and be
performed precedent to and in the enactment of this resolution, and precedent to issuance of the
Bonds and precedent to the execution of the aforementioned documents have happened, exist and
have been performed as so required by law.
14. That in the event any of the officers of the City authorized to execute documents
on behalf of the City under this resolution shall have resigned or shall for any reason be unable to
S_ do so, any member of the City, or officer of the City, is hereby directed and authorized to do so
D:\HUTI GUM R EMAUTHORI7JNG.Doc 7 RESOLUTION AUTHORIZING ISSUANCE
on behalf of the City, with the same effect as if executed by the officer authorized to do so in this
resolution 0
15. That this Resolution shall take effect immediately.
Adopted by the City Council of the City of Hutchinson this 8th day of September,
1998.
a
ATTEST:
Gary Plotz, City Administrator
Marlin Torgerson, Mayor
•
is
OWUT100'001UREMAUTHORMMG.DOC i$ RESOLUTION AUTHORONG ISSUANCE
0
STATE OF MINNESOTA )
SS.
COUNTY OF MCLEOD )
I, the undersigned, being the duly qualified and acting City Adminictnuor of the City of
Hutchinson, Minnesota (the "Issuer "), do hereby certify that attached hereto is a compared, true
and correct copy of a resolution authorizing the issuance of revenue bonds by the Issuer in
connection with the Evergreen Apartments Project, duly adopted by the City Council of the
Issuer on september8, 1998 at a regular meeting thereof duly called and held, as on file and of
record in my office, which resolution has not been amended, modified or rescinded since the date
thereof, and is in full force and effect as of the date hereof, and that the attached Exttact of
Minutes as to the adoption of such resolution is a true and accurate account of the proceedings
taken in passage thereof.
WITNESS My hand and the official seal of the Issuer this 8th day of September,
1998.
City Administrator
(Seal)
D:WUTIOO)OOI\RES1AUrHO IZrNG.DOC 9 RESOLUTION AUTHORIZING ISSUANCE
C
Hutchinson City Center
111 Arisen Street SE
Hutchinson, h1N 55350-2522
320. 587 -515 VFM 320-234 -4240
M E 171 O R A N D U M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Memorandum of Agreement Regarding Crow River
Enhanced Floodwarning System
DATE: September 3, 1998
The referenced document has been presented several times, as we are getting
continued pressure by the State to sign it. We have previously not approved this
document due to provisions that would add costs to the City for minimal benefit. I
have modified the agreement to remove virtually all items that would add costs to the
City of Hutchinson for work that we do not already do. This specifically includes the
requirement for paying for the connection, monitoring and upkeep of phone lines. I
have been told that we do not need to do this work.
Currently our duties would include monthly inspections of the gauges near Cosmos.
I generally go this way monthly either on business or for family trips. Also, Duane
Hoeschens has noted that he goes by this location frequently, and will also work with
the Cosmos Police to inspect the site. The other requirements relate to Emergency
Operations Plans (already developed), flood exercises (planned) and dissemination
of flood mitigation issues (in- place).
Based on our proposed revisions,
"Memorandum of Agreement".
cc: John Olson — Assistant Public Works Director
file: Crow River
would recommend approval of the
Printed M recycled paper-
�r
MEMORANDUM OF AGREEMENT
BETWEEN THE CITY OF HUTCHINSON
AND
THE ° ENHANCED FLOODWARNING SYSTEM, DIVISION OF EMERGENCY MANAGEMENT (DEM),
DEPARTMENT OF NATURAL RESOURCES, DIVISION OF WATERS (DNR Waters,)
NATIONAL WEATHER SERVICE (NWS),
UNITED STATES GEOLOGICAL SURVEY (USGS)
AND
FEDERAL EMERGENCY MANAGEMENT AGENCY (FEMA)
THIS AGREEMENT is made by and between the Enhance Floodwarning System Cooperating
Agencies and the City of Hutchinson.
WHEREAS, the State of Minnesota, under Minnesota Statutes, Section 103F, 105 (b), stresses
nonstructural measures such as floodplain zoning and floodproofing, and flood warning practices to
reduce flood damages throughout the state; and
WHEREAS, the Enhanced Floodwaming System Cooperating Agencies are affecting the installation of
39 new and 5 upgraded gage sites in areas which would benefit from more advanced warning of flood
states; and
WHEREAS, the cities benefiting from the enhanced system have shown interest in working with State
and Federal agencies to implement /improve a gaging system in their city;
NOW, THEREFORE, it is agreed by and between the parties of this Agreement that:
I. COOPERATING AGENCIES DUTIES
Minnesota Division of Emergency Management. As the agency having statutory responsibility
for disseminating notifications to state agencies, and for coordinating the state agency response
to major emergencies /disasters, DEM would:
a) Continuously monitor, via the (24- hour) Minnesota Duty Officer (MDO) system which it
operates, flood forecast /warning data;
b) Notify appropriate state agencies of serious actual /impending flood events; and
c) Provide overall longterm coordination amongst the agencies involved in the flood
forecast /warning system.
d) Provide emergency operations plan (EOP) guidance.
Minnesota Department of Natural Resources.
a) Procure state funding for replacement parts for the ongoing maintenance of the gages;
b) Assist in the selection of equipment;
c) Assist in the selection of locations for new gages;
d) Administer, as Sub - Grantee, the funds procured for the System.
e) Provide long -term archiving of climatological and hydrological data for use in analyzing
past events, in order to help reduce future flood risk;
f) Respond to any community's notification of equipment malfunction by confirming in
writing that the system is out of operation as of a particular date; and
g) Fund ongoing maintenance of archival technology. ,
?,91
National Weather Service.
•
a)
Assist in the selection of equipment
b)
Assist in the selection of locations for new gages;
C)
Apply to the National Environmental Satellite, Data, and Information Service for the
licenses required to use satellite communications;
d)
Provide hydro - meteorological forecast service for the areas served by the gages;
e)
Monitor all gages to ensure operational status;
f)
Provide access to gage data in near real -time, and archive data for most locations for 30
days;
g)
Provide field maintenance for all gages (excluding parts);
h)
Assist in the development /revision of local EOPs in the affected cities by providing
necessary hydrologic guidance and technical information;
i)
Assist with training for local governments and other agencies in the maintenance of
gages and the analysis of raw data transmitted-, and
j)
Notify the DNR Waters Surface Water Unit (612 - 2964800) upon notice from the city that
any part of the gage is, or appears to be, disfunctional.
United States Geological Survey. USGS's interest in this project is in the construction and upgrading of
sites to facilitate the collection of accurate stage data The agency can provide technical assistance in
the installation of gages and in the collection of hydrologic data USGS has a limited amount of
cooperative funding available to State and local governments for the operation and maintenance of
gaging stations.
Federal Emergency Management Agency. FEMA has provided 70% of the funding of the project.
• II. BENEFITED CITY'S DUTIES
a) Regularly (at least monthly) inspect and perform light maintenance of gages (i.e., clean
debris from equipment, check for and to report any vandalism, inspect outside
connecting telephone lines etc.) in coordination with the City of Cosmos, Mcleod
County Emergency Services and the Regional Emergency Management Coordinator,
b) Develop a new, or update as necessary and existing, all- hazard emergency operations
plan (EOP) which addresses (at a minimum) notification and warning, and evacuation;
and
C) Conduct/participate in periodic flood emergency exercises; and
d) Disseminate information to residents regarding flood mitigation actions (purchasing
flood insurance, elevating structures, floodproof ng structures, etc.), which they may
wish to take and also information regarding the City's flood response procedure.
III. TERM This Agreement shall become effective when all signatures have been obtained
and when the gage(s) benefiting the City have been installed.
IV. CANCELLATION This Agreement may be canceled by the City or by the Cooperating
Agencies at any time, with or without cause, upon 30 days written notice to the other parties.
V. AUTHORIZED AGENTS The City's authorized agent for the purpose of administration of
this Agreement is the City Administrator. The Cooperating Agencies authorized agent for the
purposes of administration of this agreement is DNR Waters Surface Water and Hydrographics
Section Administrator. The Cooperating Agencies authorized agent shall have full authority to
represent the Cooperating Agencies in their fulfillment of the terms, conditions and
requirements of this Agreement.
VI. LIABILITY Any liability of the State is subject to the States Tort Claim Act under Minnesota
Statutes Section 3.736. Municipal liability is governed by Minnesota Statutes Chapter 466.
VII. AMENDMENTS Any amendments to this Agreement shall be in writing, and shall be
executed by the same parties who executed the original Agreement, or their successors in office.
VIII. DATA PRACTICES. The City agrees to comply with the Minnesota Data Practices Ac ; it
applies to all data provided by the Cooperating Agencies in accordance with this Agreeir it and
as it applies to all data created, gathered, generated or acquired in accordance with this
Agreement-
UL L WITNESS WHEREOF, the parties have caused this Agreement to be duly executed intending
to be bound thereby.
cn Y OF HUICI-IINSON Approved as to form and execution by the
ATTORNEY GENERAL
By:
By:
Tide: City Administrator, Gary D. Plotz
Date:
Date:
COOPERATING AGENCIES
By:
Title:
Date:
C
C J
1]
0
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350-2522
320.587- 5151/Fax 320-234 -4240
M E M 0 R A N D U M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Letting No. 8/Project No. 98- 17/1sland View Heights 3' Addition
Resolution Declaring Cost to be Assessed, and Ordering Preparation of
Proposed Assessment
Resolution Adopting Assessment
Resolution Accepting Bid
DATE: September 3, 1998
Based on discussion with the City Attorneys, related discussions with our Bonding
Attorney, and discussions with the Developer, we recommend rejecting all bids and
all the related resolutions.
The bids received were much higher than expected, and options for awarding a
negotiated lower cost project, as presented by the Developer, were determined to be
unfeasible. The project is proposed to be readvertised in the spring.
Cc: Ken Merrill
file: 98/L8
NrEed on recycled paper-
RESOLUTION NO. 11074
RESOLUTION REJECTING BID
LETTING NO. &PROJECT NO. 98-17
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and materi: the
improvement of Island View Heights 3rd Addition extension of Prairie View Drive SW, Prairie View CirG, and
West Shore Drive SW and construction of Storm Sewer, Sanitary Sewer and Services, Watermain and ces,
Grading, Gravel Base, Curb and Gutter, Bituminous Base, and appurtenances, and bids were reoeivec =ened
and tabulated according to law, and the following bids were received complying with the advertiseme
Bidder Amount Bid
Kuechle Underground, Inc. of Kimball MN $296,765.92
Annandale Contracting Inc of Annandale MN $315,794.40
and whereas, all bids received exceeded the estimated cost and it has been determined that said improvement
is not feasible at this time;
And whereas, all bids shall be rejected and said improvement is proposed to be rebid.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. All bids are hereby rejected and said improvement shall be rebid next spring.
2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the
deposits made with their bids.
Adopted by the Hutchinson City Council this 28th day of July, 1998.
Mayor
City Administrator
(:�'
CITY OF HUTCHINSON
MEMO
Finance Department
September 4, 1998
• The City Council must set a date for our Truth In Taxation hearing.
The following legislative restrictions apply:
*Date must be set by September 15, 1998
*Hearing cannot be any earlier than November 30, 1998 nor
later than December 21, 1998.
*McLeod County date is December 3. City may not conflict
with county dates.
*Hutchinson School district 423 has been set for December 1
with a continuation date of December 17. City may not conflict
with school district.
*City may not adopt the budget and tax levy at hearing first
hearing.
With the above parameters it was suggested to have Monday, December
7, 1998 beginning at 5:30 p.m. we could then adopt the budget at
the regular meeting of December 8, 1998.
RAM
REM
CITY OF HUTCHINSON •
RESOLUTION NO. 11073
RESOLUTION SETTING TRUTH IN TAXATION HEARING DATE
FOR TAXES PAYABLE 1999
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF Fi.TCHINSON,
MINNESOTA:
THAT a hearing a prescribed by State Law entitled Truth In
Taxation is hereby established as follows:
Monday, December 7, 1998; 5:30 p.m.
Said meeting shall be convened at the Hutchinson City Center;
111 Hassan Street S.E; Hutchinson, Minnesota in the City Council
Chambers
Adopted by the City Council this 8th day of September 1998 •
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
•
L J
C
Hutchinson City Center
III Haman Strm SE
Hutchinson. D6 ;5M,0-2522
320-587.5 I;]/Fax 320.23; -42411
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Awarding Bid for Letting No. 10, Project No. 98 -19
"Purchase, Removal and Relocation of Structures from the 100 -Year
Floodplain (Phase 1)"
DATE: September 8, 1998
Bids were opened this afternoon for the above referenced project. The City's
estimated costs were $77,000. There were three companies who presented bids. The
bid of Reiner Contracting was not included in the envelope, and therefore was
• considered a "non- bid ". The remaining two bidder's and amounts are as follows:
Diamond 5 Construction, Hutchinson $55,200
Erickson & Templin Construction $55,988
It was noted that Diamonds Construction did not include a list of subcontractors for
the project. Since the project requires certified and/or licensed personnel for well
abandonment and asbestos removal /abatement, we recommend not awarding the
project to Diamond 5 Contracting until the required documentation is provided
regarding subcontractors.
We recommend awarding the project to Diamond 5 Contracting contingent upon
receiving all required documentation by Friday September 11, 1998. If
documentation is not provided, it is recommended that the project be awarded
to Erickson & Templin Contracting.
cc: Rebecca Steen, Mid - Minnesota Regional De%elopment Corp.
Dolf Moon
Mark Hensen
Brad Emans
file: Flood Grant
Pn,,wd un mnelcd pqi r -
PAP
I
R
•
•
Hutchinson City Center
Ill Hassan Street SE
Hutchinson, MN 55350.2522
320- 587.5151/F" 320.2344240
M E M o R A N D U M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Awarding Bid for "Purchase Removal, and
Relocation of Structures from the 100 Year Floodplain (Phase 1)"
(Letting No. 10 /Project No. 98 -19)
DATE: September 3, 1998
We will be opening bids for the first phase of the flood mitigation grant demolitions
the afternoon of the Council meeting. The first phase is for all of the residential
properties. All demolition is proposed to be completed by October 16. The estimate
for the work is $77,000. All costs are included in the grant, with no direct costs to the
City of Hutchinson. We will present the bidders and the recommendation for
award on the night of the Council meeting.
We will also be advertising the bids for Phase 2 which will include the Fahey and
Simonson Lumber Buildings. The Simonson Lumber Building will be demolished
after use for Emergency Operations Training (available approximately November 1).
The Fahey Building may begin demolition as soon as all contracts are signed. We
recommend approving the advertising for Phase 2 wort;;.
cc: Mark Hensen —Acting Building Official
file: Flood Mitigation Grant
Pnntcd .recycled paper -
September 8, 1998
• To: Honorable Mayor and City Council
From: John Olson, Asst. Public Works Dir.
Subject: Purchase of Police Patrol Squad Cars
Requests for proposals were recently received for the purchase of four (4) Police Patrol Squad
Cars, two in 1998, and two in 1999.
These Police Patrol Cars are replacements for e)dsurig squad cars. Two of the squad cars are to
be purchasejin 1998, and the other two squad cars will not be delivered until January 1999. The
purchase of the two cars will be a 1998 budget Rem, and two cars will be a 1999 budget Rem.
Our goal continues to be presenting the iW proposals to the City Council.
There were two proposals presented for the total package of four Patrol cars:
Each vehicle Total Price
1) Superior Ford, Plymouth, MN $21,311 $85,244
2) Plowman, Inc., Hutchinson, MN $22,410 $89,840
The apparent low bid was from Superior Ford. After Central Garage employees and operators
reviewed the specifications and proposals presented by the various vendors, the following
recommendation were formed:
• Fist nrfa(kv r000mirixodaidw:
Patrol Cars: Superior Ford, Plymouth, MN $85,244
Patrol Cars: Plowman, Inc., Hutchinson, MN $89,840
by 'A s'u -fi t 9'-a �
The action for consideration this evening Is to authorize the purchase of.
a) Four Police Patrol Squad Cara, as proposed, from Superior Ford, Plymouth, MN for $85,244, as
bid, and other and fees required by low. Two Police Patrol Squad Cars are to be delivered and invoiced In
1998, two Police Patrol Squad Cars to be delivered and invoiced in 1999.
t 0—
• Minutes of the Bid Opening for
Purchase of Four (4) New, 1998 and/or 1999 Police Patrol Cars
The bid opening began at 4:30 p.m., Friday September 4, 1898 In the Staff Conference
room at City Center, 111 Hessen St SE, Hutchinson, MN 55350.
Present John Olson, Asst. Public Works Dir.
Kenneth Wichtennan, Central Garage Mechanic
Olson dispensed with the reading of specifications for both bids.
Bid envelopes were opened by Wlchhwman and read by Olson as described below:
Four (4) New, 1998 and/or 1999 Pollee Patrol Cars
A bid was received from Plowmens, Inc. for the patrol cars. The price listed for each
vehicle described above was $22,410 each, for a total of $89,840.
A second bid was received from Superior Ford, Inc. for the patrol cars. The price listed
for each vehicle described above was $21,311 each, for a total of $85,244.
Apparent low bid:
• Eouioment Vendor Total
Police Patrol Cars Superior Ford, Inc.
Bid opening was closed at 4:34 p.m. on September 4, 19%.
•
$85,244
I w
CITY OF HUTCHINSON
RESOLUTION NO. 11072
1999 PRELIMINARY TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
THAT a PRELIMINARY NET ( after HACA deductions) tax levy for the City of Hutchins
for 1999 is hereby set in the amount of $2,968,589
The detail for this levy is as follows:
Before After
HACA HACA HACA
General 2,206,654
Library
Armory 7,000
(17,705)
EDA 46,517
Total General Fund 2,242,466 568,494 1,673,972
General Obligation Bond
Library
88,800
19,333
51,767
Recreation Building
61,300
13,346
47,954
H.A.T. Facility
154,000
33,528
120,472
Total General Obligation Bo
304,100
66,207
220,193
Improvement Bonds
1988
116,500
25,364
66,136
1989
74,500
16,220
58,280
1990
176,100
38,340
137,760
1991
114,000
24,819
89,181
1992
149,400
32,527
116,873
1993
114,100
24,841
89,259
1994
184,700
40,212
144,488
1995
209,600
45,633
163,967
1996
105,600
22,991
82,609
1997
160,900
35,030
125,870
Total Improvement Bond
1,405,400
305,976
1,074,424
TOTAL TAX LEVY
3,951,966
940,677
2,968,589
Adopted by the City Council this 8th day of September 1998
ATTESTED:
- Gary D. Plotz
City Administrator
Marlin Torgerson
Mayor
INTER
OFFICE
Date: September 8, 1998
To: Mayor & City Council
From: Marilyn J. Swanson, Administrative Secretary
AnURVERT"Wk 0 : Y Y u @C[INPrl yl
MEMO
Mr. Gary D'Heilly has requested that the agenda item No. 8 -(f) regarding the Century Avenue
project and Ravenwood be withdrawn from the agenda.
D '
E
Hutchinson City Center
111 Hawn Street SE
Hutchksm MN 55350.2522
320 - 587- 5151/F" 320- 234 -4240
M E iM 0 R A N D U M
TO: Mayor and Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Discussion of Schedule and Financing Issues with Ravenwood
DATE: September 3, 1998
The Developer and Engineer for the above referenced project have asked to talk to the City Council
regarding potential schedule and financing issues for their development. The proposed development
is located west of the Fair Grounds, and south of proposed Century Avenue extension. They would
like to have the City consider letting them construct watermain and sanitary sewer extensions to
serve their property, and then credit their development in future assessments. The Developer would
like to complete sanitary sewer and watermain improvements and start constructing buildings this
fall.
I have several concerns:
• This project has come in significantly after our recommended time - lines.
• The Final Plat for this project will not be approved until at least the end of October.
• The Grading and Utility Plan is still in flux, as issues regarding flood elevations and ditch design
still need to be addressed. Flood and drainage issues in this area are more complicated due to
ditch outlet limitations, creating the need for more extensive drainage review. We have asked
that the Developer to work with Barr Engineering (City Stormwater Consultant) to complete this
work.
• Construction of these utilities this time of year may create quality issues. Late year projects do
not allow for drying wet soils. Previous projects in Century Avenue have been exceedingly wet
and required significant drying in order to provide the required stability. The sanitary sewer in
this area is very deep and much larger than average, requiring large excavations that would be
even more susceptible to moisture related problems.
• The City has only recently hired SRF Consulting to provide engineering layout for the Century
Avenue proposed improvements. We do not have any approved alignment or grades yet, and
need to acquire rights -of -way from 2 property owners in order to extend this project to Dale St.
I am concerned about setting a problematic precedence, developing unfeasible expectations and
potentially creating inferior infrastructure. I would like to work with the Developer to meet his needs
and expectations, however I do not believe that accelerating this development timeline is appropriate
or recommended.
The Engineer and /or the Developer will be at the Council Meeting to discuss these issues!
Cc: P]=Ip Staff file: Ravenwmd 9
t
- Pnnted m recycled payer -
SEP F 1998
CM 74j c ~.NSON
September 8, 1998
Hutchinson City Council
City Center
111 Hassan Street SE
Hutchinson, MN 55350
RE: The Farmers Market
Dear Mayor S Council Members:
Mainstreet Hutchinson is requesting that the location of the Farmers Market be
changed for Saturday, Sept. 19, 1998. The present location of the Farmers Market
•is at 1st Ave. SE (between Main Street and Hassan Street). We are requesting
that it he changed to 1st Ave. SW between Main Street and the alley by the
Citizens Bank building for Saturday, Sept. 19, 1998 only. This change is
requested because of the Arts and Crafts in the Park on Saturday, Sept. 19th.
The time of the Saturday's Farmers Market is 8:00 am to 11:00 am.
Please add this request to the agenda of your next regularly scheduled council
meeting. Please contact me if you have questions.
Sincerely,
Mark Cormier � ������
Main Boarj� dent
•
OPEN -HOLD COUNCIL REPORT
08- SEP- 1998page 1
---------------------------------------------------------------------------------------------------
1989 IMPROV. BDS
FIRSTAR BANK OF MINNESOTA
PAYING AGENT
FEES
$222.00
$7,066.00
< *>
$19.69
3000 SLAB W/ AIR
LABOR CHARGE
$222.00*
1-9 IMPR. CONST
BRAUN INTERTEC CORP
PROFESS SERV -5TH AVE BRIDGE
$3,301.00
$180.96
$181.59
WM MUELLER & SONS
L7/97 EST #6
JULY 1998
$12,578.27
$26.16
< *>
PLAS LEN
$199.69
AUG REPAIRS
$15,879.27*
$41.48
1998 IMPR. CONST
JUUL CONTRACTING CO
L7/98 EST #1
AUGUST 1998
$64,009.63
$85.64
$308.43
WM MUELLER & SONS.
L3/97 EST #3
AUGUST 1998
$190,242.56
$52.42
< *>
PARTS, LABOR -1995 FORD
$739.73
AUGUST CHARGES
$254,252.19*
$41.47
CENTRAL GARAGE
t1
0
BRANDON TIRE CO
CARQUEST AUTO PARTS
COAST TO COAST
CROW RIVER AUTO
G & K SERVICES
HART'S AUTO SUPPLY
HOLT MOTORS INC
HUTCHINSON LEADER
HUTCHINSON WHOLESALE
INTERSTATE BATTERIES
L & P SUPPLY CO
LAWSON PRODUCTS INC
MACQUEEN EQUIP INC
NORTHERN POWER PRODUCTS
PLOWMANS
RUNNING'S SUPPLY
SCHAEFFER MFG CO
ST.JOSEPH'S EQUIPMENT INC
TERMINAL SUPPLY CO
US POSTAL SERVICE
WELDING SYSTEMS INC
ZARNOTH BRUSH WORKS
AMCON BLOCK
ARNDT, BILL
ARNOLD & MCDOWELL
B & C PLBG & HTG
BAUERLY BROS INC.
BECKER ARENA PRODUCTS
BENNETT OFFICE SUP.
BUSINESSWARE SOLUTIONS
CADD /ENGINEERING SUPPLY
CAREER TRACK PUBLICATIONS
CARNEYS
CARQUEST AUTO PARTS
CARR FLOWERS
CENTRAL GARAGE
CENTRAL LANDSCAPE SUPPLY
CENTURY LABS
CITY OF HUTCHINSON
COAST TO COAST
COMPASS FACILITY MGMT
CORWINE, BILL
COUNTRY DINER CATERING
CROW RIVER PRESS INC
CROW RIVER VET CLINIC
DARE AMERICA MERCHANDISE
DEPT NATURAL RESOURCES
DEPT OF LABOR & INDUSTRY
DON HUMS
DRIVER & VEHICLE SERVICES
DUENOW, RUSSELL
ECOLAB PEST ELIM
ELECTION SYSTEMS & SOFTW AR
ELECTRIC MOTOR CO
ERLANDSON, DAVID
FRONT LINE PLUS FIRE & RE
G & K SERVICES
GEB ELECTRICAL INC
GENE'S TOWING
E
SCUE
FRONT END ALIGN
$1,442.99
LABOR & SUPPLIES -CITY PICNIC
FILTERS
$913.35
$7,066.00
BENDER
$19.69
3000 SLAB W/ AIR
LABOR CHARGE
$56.63
UNIFORMS
$122.04
PROXIMA SYSTEM
PADS, REAR ROTOR
$180.96
$181.59
PARTS, LABOR
$709.38
CRAFT SUPPLIES
CAR BIDS
$26.16
$20.66
PLAS LEN
$199.69
AUG REPAIRS
BATTERY
$41.48
$1,725.30
EXTENSION
$130.58
HATS CONTRIB -AUG & SEPT
LP 241
$85.64
$308.43
VALVE WATER SHUT
$58.59
UMPIRE GAMES
GOVERNOR PULLEY
$52.42
$652.31
PARTS, LABOR -1995 FORD
$739.73
AUGUST CHARGES
PLBG SUPPLIES, PARTS
$41.47
$53.43
PURGING FLUID
$161.71
INSPECTION
MILEAGE, LABOR, SHOP SUPPLIES
V -BW
$132.30
TOOLS, FUSE HOLDER, TERMINALS
$$413.85
266.36
REFUND- TACKLE FOOTBALL
AUG POSTAGE
$7,04
34.08
QUICK STICK, RELEASE AGENT
$119.85
REPAIR MOTOR BEARINGS
BROOM REFILL, SHOES
$575.21
$216.54
CARBIDE BLADE & BRUSH
$6,364.82*
UNIFORMS
CONCRETE, PALLET
$307.93
LABOR & SUPPLIES -CITY PICNIC
$92.00
AUGUST COMPENSATION
$7,066.00
MATERIALS, LABOR- REPAIR STOOL
$66.25
3000 SLAB W/ AIR
$323.55
BOARD CLEANER, SEALER
TONER
$$444.53
383.84
PROXIMA SYSTEM
$8,027.33
LEVEL ROD 25'
$181.59
HIGH - IMPACT COMM- GENISE QUAST
$99.00
CRAFT SUPPLIES
$4.95
OIL STABILIZER
$20.66
PLANT DELIVERY
$85.56
AUG REPAIRS
$9,137.34
HARDWOOD MULCH- SHREDDED
$1,725.30
WASP SPRAY, DRI -FOG
$658.65
HATS CONTRIB -AUG & SEPT
$10,000.00
KEY, ACCESSORIES
$308.43
FINAL BILLING FOR SERVICES
$9,925.00
UMPIRE GAMES
$64.00
175 LUNCHES
$652.31
PRINTING NEWSLETTER
$1,831.09
AUGUST CHARGES
$468.59
DAREN THE LION
$53.43
DNR FEES TO STATE
$808.00
INSPECTION
$10.00
V -BW
$132.30
2 SETS OF POLICE PLATES
$12.00
REFUND- TACKLE FOOTBALL
25.00
AUG SERVICE
34.08
PAPER ROLL, RIBBON
$27.85
REPAIR MOTOR BEARINGS
$86.18
REIMB - LODGING
$216.54
CARBIDE BLADE & BRUSH
UNIFORMS
$$224.00
719.76
SPLIT BOLT CONNECTORS
$249.08
TOWING CHARGE
,5133.12
OPEN -HOLD COUNCIL REPORT
06- SEP- 1998page 2
----------------------------------------------------------------------------------------------------
GENERAL FUND GENERAL OFFICE PRODUCTS
BUSINESS CARDS
$71.01
GOVERNMENT INFORMATION SERVICE
GUIDE TO FEDERAL FUNDING
$297.00
GROEHLER, FLOYD
REIMS- SAFETY GLASSES
$80.00
•
HAGER JEWELRY
PLATE ENGRAVING
$17.41
HAWKINS WATER TREATMENT GROUP
CHLORINE
$772.65
HCVN -TV
PLAT MAP PRESENTATION
21.85
HEIMAN FIRE EQUIPMENT
HYDRANT WRENCH
54.96
HENRYS FOODS INC
CANDY
78.27
135.00
HIGGINBOTHAM, RUTH
SR CPR BUILDING SUPERVISION
HILLYARD FLOOR CARE / HUTCHINSON
LOTION SOAP
$387.20
HOLIDAY INN NORTH
REG- BRENDA EWING
$84.14
HUTCH SENIOR CENTER
REIMB SR EXPO FUND
$10.00
HUTCHINSON LEADER
ADV
$964.11
HUTCHINSON TEL CO
SEPT SERVICE
$6,016.25
HUTCHINSON UTILITIES
AUG GAS & ELEC
$4,377.48
HUTCHINSON WHOLESALE
BEARING
120.35
ICBO
CLASS A MEMBERSHIP DUES
195.00
ICE SKATING INSTITUTE OF AMERI
RINK MEMBERSHIP DUES
225.00
1380.00
J.J. KELLER
OSHA COMPLIANCE MANUAL
100.22
KATZ & GLIEDEN CONCRETE MASONR
TEAR OUT & REPLACE CURB
L & P SUPPLY CO
ROD, KNOB
$16.86
LAKES GAS CO.
BULK LP
126.00
LAWRENCE GROUP
STREET CENTERLINE CONVERSION
450.00
LEAGUE OF MN CITIES
DEDUCTIBLE BILLING
$50,770.17
LIQUOR HUTCH
CHARGE SALE - COUNTY DRILL
$61.45
LOGIS
JULY COMPENSATION
$6, ?22.02
MALAND, ERIK
FOOTBALL EQUIPMENT NIGHT
$22.00
MANKATO MOBILE RADIO
MATERIALS
$373.02
MCGARVEY COFFEE INC
COFFEE
$106.89
MCLEOD COUNTY HIGHWAY DEPT.
STOP SIGNS
$1,701.02
MEEKER SAND & GRAVEL
SAND
915.68
METRO FIRE
SMOKE FLUID
141.95
MID -MN HOT MIX INC
FINES
$600.51
MINI RIFF
UNIT CHARGE
MINNCOMM PAGING
SEPT SERVICE
$$164.76
351.62
MINNESOTA LIBRARY CONFERENCE
CONF REGISTRATION -MARY HENKE
$102.50
MN ELEVATOR INC.
AUGUST ELEVATOR SERVICE
$73.65
MN SPORTS FEDERATION
MEMORABILIA SALES
$128.70
MOENCH, DWAYNE
REFUND- CANCELLED SWIM LESSONS
$14.00
MORE 4
SUPPLIES
$156.24
MR. MOVIES
VIDEO RENTAL
$2.99
•
MURPHY GRANITE CARVING
MEMORIAL WORK
$50.00
NO STATES SUPPLY INC
HARDWARE
$123.39
NORTH STAR TURF INC
GENERAL TURF MIXTURE
$67.38
NORTHERN SAFETY CO
SAFETY GLASS
$35.87
NSPE
CONSTRUCTION RELATED DOCUMENTS
$259.00
OLD LOG THEATRE
SR TOUR 44 + 2 TICKETS
$902.00
OLSON, JOHN
REIMB-EE APPREC PIZZA
$38.45
PELLINEN, WILLARD
PROFESS SERVICES
$470.00
PRINTS CHARMING
T- SHIRTS
$1,151.00
QUADE ELECTRIC
LAMPS
320.39
R & R EXCAVATING
REMOVE STUMPS
900.00
RESPOND SYSTEMS
SAFETY SUPPLIES
143.64
1882.15
RICMAR
GO -TAR
RIDER BENNETT EGAN & ARUNDEL
PROFESS SERV
$60.30
RUNNING'S SUPPLY
CARPET RUNNER, MAT
$413.15
SCENIC HOMES
EVERGREEN TREES
$3,000.00
SEVEN WEST WASH & DRY
LAUNDRY
$27.32
SHOPKO
PHOTO PROCESSING
$44.83
SIMONSON LUMBER CO
LUMBER
$42.40
SR.CENTER ADVISORY BD
REIMB SR NEWSLETTER POSTAGE
$2,272.00
ST. PAUL STAMP WORKS
ANIMAL LICENSE TAGS, LINKS
$98.58
STATE CHEMICAL MFG
CLEANING SUPPLIES
$166.61
SUBWAY
PORTION PLATTER
22.37
SWANSON, EVAN
REFUND RESERVATION
10.00
TACTICAL ALLIANCE
BUILDING SEARCH TUITION
$250.00
TILTON, DAVID
HOURS WORKED
$280.00
TRI CO WATER COND -
SALT
$64.22
TRIPLE G DISTRIBUTING INC
POP PURCHASE
$43.20
UHL CO.
LABOR & REPAIRS
$1,721.00
UNIFORMS UNLIMITED
BADGE
$90.53
UNITED BLDG CENTERS
PLYWOOD CLIPS, STRND BOARD
$1,005.23
UNITED LABORATORIES
DISINFECTANT CLEANER
257.25
US POSTAL SERVICE
AUG POSTAGE
833.55
VIKING COCA COLA
POP PURCHASE
159.50
1571.92
VIKING SIGNS
POLY BANNER
I i
LJ
OPEN -HOLD COUNCIL REPORT
08- SEP- 1998page 3
------------- - ------------------------------------------
GENERAL FUND
VOELLER, MICHELLE
--- -- ------------------
REFUND -POOL RENTAL
-------- - - -------
$40.00
•
WAL -MART
WENDLANDT TREE SERVICE
LATER GLOVES
TREE REOMVA & CLEANUP
$379.57
$1,011.75
WEST GROUP
PAMPHLETS
$329.62
WRIGHT, LEE
UMPIRE GAMES
$64.00
XEROX
COPIER LEASE
$283.75
>
$150,381.09*
PCH COMM DEV.0
BERNICK'S FOOD SERVICE
COFFEE, SOUP, SANDWICH
$206.00
CROW RIVER PRESS INC
NEWSLETTERS
$409.00
HUTCHINSON LEADER
ENVELOPES
$79.52
HUTCHINSON TEL CO
SEPT SERVICE
$181.36
PIZZA HUT OF AMERICA INC
PIZZA
$46.04
REDETZKE, DEL W.
SERVICES 8/10 THRU 9/4
$2,230.76
SUBWAY
PORTION PLATTER
$39.28
US POSTAL SERVICE
AUG POSTAGE
$93.26
< >
$3,285.22*
HUTCH TRANS FAC.
BEST ACCESS SYSTEMS
MASTER KEYS
$8.15
CARQUEST AUTO PARTS
GAS HOSE
$50.06
COAST TO COAST
REPAIR & MAINTENANCE SUPPLIES
$2.96
EBERT & HINSON FIRE PROTECTION
ANNUAL INSPECTION
$195.00
G & K SERVICES
UNIFORMS
$240.60
HILLYARD FLOOR CARE / HUTCHINSON
TOWEL
$62.41
HUTCHINSON TEL CO -
SEPT SERVICE
$508.64
HUTCHINSON UTILITIES
AUG GAS & ELEC
$1,184.84
HUTCHINSON WHOLESALE
FITTING, BUSHING
$4.94
LEAGUE OF MN CITIES
HATS LIABILITY INSURANCE
$4,853.00
PUMP & METER SERVICE
LABOR, BATTERY, METER
471.30
-
SCHAEFFER MFG CO
DIESEL TREAT
106.82
US POSTAL SERVICE
AUG POSTAGE
$25.84
WITTE SANITATION
AUGUST PICKUP SERVICE
$74.00
' *'
$7,788.56*
_RJR STORE
AAGARD WEST
SEPT SERVICE
$46.80
AMERIPRIDE LINEN & APPAREL
AUGUST DELIVERIES
$162.76
BELLBOY CORP
AUG LIQUOR PURCHASE
$1,368.05
•
BERNICKS PEPSI COLA
POP PURCHASE
$1,002.95
CDI OFFICE PRODUCTS LTD
FORMS
$189.07
CITY OF HUTCHINSON
LOTTERY PAYMENT
$459.19
COAST TO COAST
BROOM
$14.90
DEPT OF PUBLIC SAFETY -OISM
RETAILERS CARD
$20.00
ED PHILLIPS & SONS CO.
AUG WINE PURCHASE
$2,380.50
FRONTEER DIRECTORY CO
AUG PAYMENT
$209.58
GRIGGS COOPER & CO
AUG LIQUOR PURCHASE
$7,599.54
HENRYS FOODS INC
AUG TOBACCO PURCHASE
$2,653.00
HERMEL WHOLESALE
TOBACCO PURCHASE
$443.51
HUTCH PLBG & HTG CO
PARTS, LABOR - COOLER
$1,148.60
HUTCHINSON LEADER
AUGUST ADVERTISING
$626.14
HUTCHINSON TEL CO
SEPT SERVICE
$132.28
HUTCHINSON UTILITIES
AUG GAS & ELEC
$988.19
JOHNSON BROTHERS LIQUOR CO.
AUG LIQUOR CREDIT
$5,092.11
JORDON BEVERAGE INC.
AUG BEER PURCHASE
$1,191.70
KARP RADIO
AUGUST RADIO ADS
$10.00
KYRS
AUGUST RADIO ADS
$88.00
LEAGUE OF MN CITIES
QTR 1 GEN LIABILITY
$252.00
LENNEMAN BEVERAGE DIST. INC
AUG BEER PURCHASE
$6,145.45
LOCHER BROS INC
AUG BEER PURCHASE
$27,560.52
MCGARVEY COFFEE INC
COFFEE
$33.25
MIDWEST MEDIA INC.
ADVERTISING
$319.00
MORE 4
SUPPLIES
$34.93
PLUNKETS PEST CONTROL
PEST CONTROL 8/98 - 7/99
$201.54
QUALITY WINE & SPIRITS CO.
SEPT LIQUOR PURCHASE
$5,277.56
ST. CLOUD RESTAURANT SUPPLY
BAGS, CANLINERS
$260.24
TRI CO WATER COND
BOTTLE WATER
$83.56
TRIPLE G DISTRIBUTING INC
AUG BEER PURCHASE
$41,045.15
US POSTAL SERVICE
AUG POSTAGE
$15.59
VIKING COCA COLA
POP CREDIT
$321.70
WINE COMPANY, THE
AUG LIQUOR PURCHASE
$563.45
<*>
$107,940.81*
RURAL F. D. BRANDON TIRE CO MOUNT /DISMNT, TIRE $46.07
0
OPEN -HOLD COUNCIL REPORT
08- SEP- 1998page 4
----------------------------------------------------------------------------------------------------
RURAL F. D. HUTCHINSON WHOLESALE BULBS
$4.88
NOZZLE, CAP, STRAINER, TIP
$21.92
< *>
$50.95*
SPRAY NOZZEL
•
_DP 97 Heg Reh FIX -IT PLUS DOORS, STUCCO, STEP
$4,102.00
PRINT CARTRIDGES
$68.70
< *>
$4,102.00*
AUG REPAIRS
$3,534.29
WATER /SEWER FUND AAGARD WEST
AG SYSTEMS
AM.PAYMENT CENTERS
ASHBROOK
BRANDON TIRE CO
BUSINESSWARE SOLUTIONS
CDI OFFICE PRODUCTS LTD
CENTRAL GARAGE
COAST TO COAST
CULLIGAN WATER COND
D.P.C.IND.INC
ELECTRIC MOTOR CO
FADDEN PUMP CO.
FARMERS ELEVATOR ASSN
FLEXIBLE PIPE CO
G & K SERVICES
HUTCH FIRE & SAFETY
BUT CHINSON LEADER
HUTCHINSON TEL CO
HUTCHINSON UTILITIES
HUTCHINSON WHOLESALE
IMPERIAL PORTA THRONES
JEFF'S ELECTRIC
JUUL CONTRACTING CO
L & P SUPPLY CO
LEAGUE OF MN CITIES
LOGIS
LTP ENTERPRISES
MESSNER, KEN
MN VALLEY TESTING LAB
MORE 4
NAGY, RICHARD
NALCO CHEMICAL CO.
NCL
REINER IRRIGATION & SEPTIC
RESPOND SYSTEMS
RUNNING'S SUPPLY
RUTZ PLBG & HTG
SAFETY FIRST
SOUTHERN MN CONSTRUCTION CO
STANDARD PRINTING
STRUCTURAL SPECIALTIES
TER MECHANICAL
UNITED BLDG CENTERS
US FILTER /WATERPRO
US POSTAL SERVICE
WESTERN AUTO
WITTE SANITATION
AUGUST PICKUP SERVICE
$27,645.33
NOZZLE, CAP, STRAINER, TIP
$21.92
PAYMENT CENTER -SEPT THRU NOV
$72.52
SPRAY NOZZEL
$168.00
MOUNT /DISMNT, TIRE REPAIR
$13.00
PRINT CARTRIDGES
$68.70
CLOCK, BINDERS
$195.96
AUG REPAIRS
$3,534.29
HDWE
$379.38
UNIT RENTAL
$14.00
CHLORINE
$854.94
NEW MOTOR
$294.64
S & L ELEMENT KIT
$52.86
WEIGHING CHARGE
10.00
QUICK CLAMP
78.67
TOWELS
$341.75
EXTING INSPECT
$174.28
HW ADS
$61.50
SEPT SERVICE
$723.58
AUG GAS & ELEC
$19,694.95
VALVE, SWITCH, BATTERY
$478.70
UNIT RENTAL
$56.18
LABOR, MATERIALS -WWTP
$1,041.91
BLACKTOP, BACKHOE, LABOR
$2,297.00
CABLE, HOUSING, PLUG, LABOR
$80.50
QTR 1 GEN LIABILITY
$3,100.75
JULY COMPENSATION
$2,625.72
BRASS CAP & PLUG
$86.73
REIMB - SAFETY SHOES
$40.00
TOX 7 DAY CHRONIC
$2,470.25
SUPPLIES
10.97
REIMB- SAFETY BOOTS
60.00
WATER STABI
$8,805.95
LAB SUPPLIES
222.21
PUMPING
250.00
SAFETY SUPPLIES
$26.20
SUMP PUMP
$320.86
PIPE, REDUCERS, COUP
$38.23
SAFETY TRAINING #9
$300.00
MISC COMPOST
$1,932.00
SHARPIES, PENS, MARKERS
$45.84
L6 /9B EST #2 -FINAL
$5,460.OB
PLUMBING SUPPLIES
$18.56
CLR PRO, PREMIUM STRIP
$15.94
METERS, FLG KIT
$1,643.70
AUG POSTAGE
$1,009.72
SOCKETS
$21.29
TRUCK TIME & LABOR
$110.00
$86,969.56*
$637,236.47*
0
•
IMMEDIATE PAY COUNCIL REPORT
---------------------------------------
1998 IMPR. CONST ARNOLD & MCDOWELL
GI RAL FUND DEPT NATURAL RESOURCES
HUTCH CONVENTION &
MITLYNG, CHUCK
TECH COMM DEV.0 MN BANKERS ASSOC
RADISSON HOTEL ST. PAUL,
08- SEP- 1998page 1
----------------------------------------------------------
SERVICES THRU 7/31/98 $6,934.96
$6,934.96*
DNR FEES TO STATE
JULY LODGING TAX
REMOVAL OF WILD CRITTERS
REG- D.REDETZKE
RESV- D.REDETZKE
HUTCH TRANS FAC.
SCHMELING OIL CO
DIESEL FUEL
LIQUOR STORE
CITY OF HUTCHINSON- GENERAL FUN
PAYROLL 8/22/98
INSURANCE PLANNERS
INSURANCE COVERAGE
PAUSTIS & SONS
REPAY CREDIT TAKEN TWICE
QUALITY WINE & SPIRITS CO.
AUG LIQUOR PURCHASE
%YROLL FUND
AETNA VARIABLE LIFE ASS. CO.
BE CONTRIB 8/22
AMERICAN FAMILY INS CO.
EE CONTRIB 8/22
GREAT WEST LIFE INS. CO.
EE CONTRIB 8/22
H.R.L.A.P.R.
EE CONTRIB 8/22
ICMA RETIREMENT TRUST
EE CONTRIB 8/22
PERA LIFE INS CO.
EE CONTRIB 8/22
PERA- D.C.P.
EE CONTRIB 8/22
PRUDENTIAL
EE CONTRIS 8/22
PRUDENTIAL MUTUAL FUNDS
ES CONTRIB 8/22
PUBLIC EMPLOYEES
EE CONTRIB 8/22
TEMPLETON INC
EE CONTRIB 8/22
WADELL & REED
EE CONTRIB 8/22
c *>
1*/SEWER FUND
APHL
REG- MARION GRAHAM
SUPERIOR SPECIAL SERVICES
WASTE DISPOSAL
Electronic Fund Transfers
1993 GO Water Revenue Bonds- Interest
'992 GO Refunding Recreation Bonds - Interest
)3 GO Water Revenue Bonds - Principal
.:)Troll Fund MN Dept of Revenue
Payroll Fund Withholding Tax
a
$921.00
$6,093.78
$1,250.00
$8,264.78*
$250.00
$89.00
$339.00+
$3,397.89
$3,397.89*
$7,699.49
$6,445.74
$36.64
$2,145.54
$16,327.41+
$575.00
$117.04
$75.00
$170.08
$2,446.17
$126.00
$52.02
$180.00
$30.00
$17,073.39
$480.20
$150.00
$21,474.90*
$30.00
$300.00
$330.00*
$57,068.94*
$11,493.75
5,572.50
35,000.00
7,423.68
37,498.34
Hutchinson Fire Chief
111 Hassan Street S.E.
Hutchinson, MN 55350
(320) 234 -4211
Monthly Council Update
August 1998
The fire department responded to 34 calls for service in August, a breakdown
of the calls are as follows:
City Calls:
4 Residential
7 Commercial / Industrial
7 Multi- family
• 1 School Type
1 Haz -Mat Incident
1 Vehical
3 Carbon Monoxide
Rural Calls:
3 Rescue
1 Farm Building
5 Medical
1 Grass
Drills / Meetings:
- County response drill with about 125 emergency people involved
- Dive rescue class as part of the county rescue dive team
- County Fire Chiefs meeting
- Assist the State Fire Marshals office with a arson class at the flood homes
•
Fire Prevention : •
The fire department had a large booth at the fair, we did seatbelt safety, blood
pressure reading and the burn room. We did not win the ribbon this year but we
did reach a lot of people and I thought it was a SYCCeSL
Extra Work:
We provided fire protection for the tractor pull, the car race and the vo demo-
derby's
Calls of interest :
Arson fire on 3'd Ave. & Huron
9 million loss at the utilities
To:
Mayor & City Council
CC:
Dolf Moon, Gary Plou
From:
Mark Schnobrich & Forestry Crew
Dace:
09/04/98
Re:
FYI
On July 21, 1998, the City of New Ulm, Minnesota asked the City of
Hutchinson forestry crews to assist them with clean up of trees due to a
severe storm they had experienced on July 20, the day prior. I am including
some correspondence that I received from New Ulm city officials reflecting
their gramme In our willingness to help them out in a time of need. I want to
say that I tNnk'it was a great gesture of support for a neighboring community
like Hutchinson to help out a fellow community like New Ulm and St Peter [as
we did after their tornado damage in March ]. As you will read, we have now
opened doors of cooperation that may someday be needed if Hutchinson is
ever to experience such devastation like in St Peter and New Ulm.
lJ
City of New Ulm
Office of the Mayor Telephone: (507) 359 -8233
100 North Broadway Fax: (507 359 -9752
P.O. Box 636
New Ulm, Minnesota 56073 -0636
Mr. Mark Schnobrich
900 Harrington Street SW
Hutchinson, Minnesota 55350
Dear Mr. Schnobrich:
July 29, 1998
On behalf of the City of New Ulm, Minnesota, the New Ulm City Council, all our citizens
and myself, we extend a sincere thank -you for your services in the aftermath of the
severe wind storm that struck our community on Monday, July 201'. How could we ever
• have recovered from the extensive tree and structure damage, and electrical outage,
without all your excellent professional help, in such a short time.
Our community is grateful to you for assigning your own employees to New Ulm in a
time of need. Neighbor helping neighbor seems to be the catchword this year with all
the devastation we have witnessed in Minnesota and around the country. We are again
reminded that friendship, working together, and cooperation with others, helps to make
us all successful communities.
Please extend our sincere thank -you to everyone from your department for rendering
their services to the City of New Ulm. Again, we are very grateful.
BGS:dch
I�
Sincerely,
CITY OF NEW ULM, MINNESOTA
11k7 ' -
Bert G. Schapeka m, Mayor
E
0
NEW ULM STREET DEPARTMENT
2020 North Broadway
New Ulm. Minnesota 58073
(507) 359 -8298
TO: Mark Schnobrich, City Forester — City of Hutchinson
FROM: Thomas H. Patterson, Street Commissioner
DATE: August 10,1998
RE: Storm Cleanup Assistance
Around lunchtime on July 20, 1998 it seemed as though the face of New Ulm had changed
forever. The work ahead to open the streets and clean up debris seemed overwhelming.
The tree loss estimates now range from four to five thousand trees on public and private
property throughout the City. As emergency planning and operations were beginning, the
Hutchinson policy makers were deciding that helping New Ulm was the right thing to do.
"Thank You" does not express the gratitude felt by the residents and the employees in the
City of New Ulm. Unfortunately I am unable to personally thank everyone in Hutchinson
who was involved in the process to send us the help we needed and hope that you will
make sure they know how grateful we are I have heard many positive comments
regarding the hard working, professional crew from Hutchinson. The help removing trees
from structures was invaluable to us. In these days of news about government waste and
poor working habits, the cr -w from: Hutch;m;oc ha. --n—le it easicr for a!! of us to say, "I
work for the City".
If Hutchinson is ever in a situation of needing the kind of help that New Ulm needed, we
will be there. There is a saying — "You get more than you give when you give more than
you get ". I'm sure that if asked about those dry turkey and ham sandwiches from the
Salvation Army canteen, those of you who were here can attest that you gave much more
than you got.
Thank you ALL again!
• HUTCHINSON
L
PIONEERLAND LIBRARY SYSTEM
REVENUE AND EXPENDITURE REPORT
JULY 31, 1998
EXPENDITURES:
SALARIES
M-T -D
Y -T -D
-81,362.00
% OF
% OF
REVENUE:
AMOUNT
AMOUNT
BUDGET
BUDGET
YEAR
RESERVE
0.00
57,266.77
57,267.00
100.00%
58%
CITY OPERATING
0.00
60,326.25
80,435.00
75.00%
58%
COUNTY OPERATING
10,694.00
32,082.00
42,764.00
75.02%
58%
GIFTS
200.00
474.94
0.00
0.00%
58%
CHARGES, FINES
46.25
252.25
500.00
50.45%
58%
COPY MACHINE
0.00
0.00
500.00
0.00%
58%
EQUIPMENT RENTALS
0.00
0.00
0.00
0.00%
58%
BOOK SALES
0.00
1,400.00
2,000.00
70.00%
58%
OTHER
0.00
0.00
0.00
0.00%
58%
TOTAL REVENUES
10,940.25
151.80221
183,466.00
82.74%
58%
EXPENDITURES:
SALARIES
- 6,896.54
-41,624.90
-81,362.00
51.16%
58%
HEALTH INSURANCE
-2.30
-14.60
-35.00
41.71%
58%
HEALTH INSURANCE- DEDUCTIBLE
0.00
0.00
-0.00
0.00%
58%
PAYROLL TAXES
- 767.86
- 4,566.05
- 8,708.00
52.44%
58%
BOOKS
- 396.86
-8,501.65
- 25,277.00
33.63%
58%
PERIODICALS
24.95
- 2,926.40
- 5,000.00
58.53%
58%
VIDEOS
0.00
- 386.00
- 386.00
100.00%
58%
BINDINGS
0.00
0.00
-100.00
0.00%
58%
POSTAGE S SHIPPING
-84.00
- 488.38
- 1,000.00
48.84%
58%
NEW EQUIPMENT
- 796.00
- 796.00
- 12,000.00
6.63%
58%
MAINTENANCE CONTRACTS
0.00
0.00
- 1,500.00
0.00%
58%
SUPPLIES
0.00
- 591.11
- 3,000.00
19.70%
58%
PROMOTIONAL & PROGRAMS
-25.00
-68.20
- 500.00
13.64%
58%
INSURANCE
0.00
- 1,026.05
- 1,170.00
87.70%
58%
ADS & LEGAL NOTICES
0.00
0.00
- 100.00
0.00%
58%
AUDITING
0.00
-68.75
-70.00
98.21%
58%
BOOKKEEPING
-33.00
- 231.00
- 396.00
58.33%
58%
CONTINUING EDUCATION
0.00
0.00
- 380.00
0.00%
58%
SALES TAX
0.00
-85.45
- 200.00
42.73%
58%
TOTAL EXPENDITURES
- 8,976.61
- 61,372.52
141,184.00
43.47%
58%
FUNDS AVAILABLE
1,963.64
90,429.69
42,282.00
213.87%
53%
0 0 0 Final
ASSETS
Currant Assets
1 Cash and keresmerms - Operations
2 Cash and i veshnalb - Sa4- Irmxvd
3 Subtotal cash &Investments
4 PatienWesidant receivables
5 Abwsooes for bad debts
6 Advances and contractual albwanoss
7 Net patio ditsdert anal Uwd -party
a payor receivables
9
10 Other receivables - net
11 Invardafes
12 Prepaid expanses
HUTCHINSON AREA HEALTH CARE
Comparative Balance Sheet
As of July 31, 1998
(A) (B) (A) -(B)
JULY JUNE JULY Chage
1998 1998 1997 CY ve PY
$1,362,165
$844,482
$2,908,622
(1,546,657)
794,767
798.242
1,047,654
(252,887)
12,156,932
51,642,724
63.956,476
(1,799.544)
9,514,191
10,143,941
6,760,083
2,754,108
(2,601,488)
(2.598,072)
(1,081,419)
(1,516,069)
(1,929,116)
(2.208.162)
(2,009,340)
80,224
14,983,587
15.339,707
63,665,324
1,318,263
35,773
30,781
5,990
29,783
519,073
513,091
460,272
55,801
142,441
107,510
62,293
60,148
13 Total Current Assets
17,837806
17,633,813
68,150,355
(312,549)
14 Board Deslonated/Funded Degradation Imesstrrrds
16.097415
$6,089.356
16,158,574
(61,159)
15 Investment in Joint VenliM
$94,273
$94,273
1108,964
(14,711)
Plant I
16 Lard
17 Buildings
18 Accumulated depreciation
19 BuBdge leas deprsds9on
20 Equipment
21 Accunx"ted deprecialYm
22 Equipment leas depreciation
23 Cash -conslnxYbn 8 equip and
24 Construction in progress
25 Total Plant Assets
26 Deterred financing coals
27 Total Furls
FisYrct.xb
�� Pam Larson
6165,696 6165,696 $165,696
LIABILITIES AND FUND BALANCES
Cunene Liabilities
Current maturities of
Lang term debt
Accounts payable - trade
Esfin sled contractual
settlenwntsrlel
Accrued asperses -
SNaries
PTO
Interest
Self -I surad programs
MN Cara tax payable
Deferred liabilities
Deferred rave"
Total Curran Liabilities
18,483985 18.483,985 18,132,365 351,620
(7,391 271) (7,331.583) (6,683,076) (708,195) Lana -term Debt (IM cu M
611,092,714 111,152,402 111,449,289 (356,575) maWaM)
11489.873 11,489,123 9,798,919 1,690,954
(7,793,897) (7,712,079) (8,854,223) (939,874)
13,695,976 13,777,044 12,944,696 751,280
0 0 0 0
383,612 296,598 381.622 1,990
$15,337,098 115.391,740 114,941,303 396,695 Fund balerx�
6106,646 1108,132 6232471 (125,825)
629.474,138 629,317.314 129,591657 (117,549) Total Furls
(A) (B) (A) -(B)
JULY JUNE JULY Charge
1098 1998 1997 CY vs PY
$367,519 1387,297 $520,707 (153,188)
1:256,355 1,266.816 1,497.751 (241,395)
826,418 972,735 1,043,761 (217,343)
574.503
465,436
494,879
79.624
965,564
975,642
877.453
89,111
377,840
322,953
412,979
(35,139)
370,607
375,335
505,758
(135.179)
58,059
83,012
74,150
(18.091)
35,850
33,150
34,722
928
10,475
10475
12,456
(1,981)
$4,84111.91K) $4,852,651 $5,474,644 (632,654)
$10851,341 610,844,703 611829,777 (978436)
$13,780,807 613,619,960 $12,287,266 1,493,541
129,474,136 129,317,314 129,591,667 (117,549)
8"""
7:19 AM
Fktd ty
HUTCHINSON AREA HEALTH CARE
Stalemei of Ravens and Expenses
Month and Period Ended July 31, 1998
W Finatrrut.ds
C Pam Larson
CURRENT MONTH
YEAR -TO -DATE
YEAR -TO -DATE
Over (UrdenI Budget
Over (Under) Budget
VARIANCE %
Revenue
Actual
Budget
Dollars
Prlrcant
Ada
Budget
Dollars
Percent
JtL97
1998 vs 1997
1
In patient revenue
$1.561,054
$1,451.175
$109,679
71%
$10,607.857
$10,874,210
($266,253)
-2.4%
$9.402.182
12,8%
2
Out Patient revenue
1,970,169
1,823,409
146.760
8.0%
13,266,346
13,120,753
136,593
1.0%
11,873.481
11.7%
3
Resident Revenue
405,220
301,476
13,744
15%
2,689,282
2,677838
11.444
0.4%
2,664,843
0.9%
4
Total patiendneudent revenue
$3.936.443
$3,560,060
$270,383
7.4%
$26.663,585
$28,681,801
(5118,216)
-0.4%
$23.940.516
11.0%
5
Governmental 6 Policy Discount
1,385,888
1,287,053
102,033
7.97E
8,065,876
8,338,320
(272,444)
-2.9%
8,395,398
8.0%
6
Free Care
2.478
8,333
(6.855)
-70.3%
33,753
58,333
(24,580)
-42,1%
4,a06
602,3%
7
Total deduction front revenue
$1388184
S7291986
$95,176
7.4%
59089629
$9396653
($297024)
45.1%
$8,400,204
8.3%
8
Net p26ef1trMident revenue
$2,548,279
$2,374,074
$174,205
7.3%
$17,463,956
$17,285,148
5178,808
1.0%
$15,540,312
12.4%
9
Oster operating revenues
19,579
25,723
(8,144)
-23,9%
167,153
180,955
(23,803)
432%
182,755
-14.0%
10
Not operating revenue
$2567856
$2399797
$168,081
7.0%
$17621109
$17466104
$165,005
0.9%
$15,723,067
12.1%
11
Ea9zenses
Salaries
51.108,032
S1,O69,799
$38.233
3.6%
S7,723.950
$7,679. 941
$44,009
0.6%
$7,159,309
7.9%
12
Empoy"Benefits
236,989
227.803
11,166
4.9%
1,885,022
1,617,920
47,202
2.9%
1,511,126
10.2%
13
Professional and Medical Fees
309 .839
242,181
87,658
27.9%
2.199,109
1,717.223
481,866
28.1%
1,774,358
23.9%
14
l "n. Mena Connbacls 6 Repah ,
121.401
128,145
(8,744)
-5.3%
935,361
852,653
(17282)
-2.0%
786,250
8.2%
15
Food, Drugs 6 Supplies
373,400
318,854
53.646
16.7%
2,305.541
?.161,137
154,404
7.2%
2,229,626
3.4%
16
Obtereperrse
56.091
83,800
(27,718)
-33.1%
570,8511
726,216
(157,358)
-21.8%
406,713
40.7%
17
Minnesota Cane
19,448
10,448
0
0.0%
117,715
135,133
(18416)
-13.5%
147,341
-20.1%
18
BaddsM
37,266
33,161
4,105
12.4%
219.310
248,490
(29,171)
- 11.7%
209,537
4.7%
19
Interest
44,620
38,631
5,689
14.7%
316,756
273,948
44,812
16.4%
454,383
-29.8%
20
Depremallon
131,179
119594
11,285
0.4%
448992
839,007
109,925
13.1%
774,591
22.5%
21
Totalexperges
$2,440,145
$2282,825
$157,220
6.9%
$16904625
$16,244,626
$659,999
4.1%
$15,452,433
9.4%
Exess of net operating reveur
22
over(uder) opens" expenses
$127713
$116,872
S10, a/1
9.3%
$716484
$1,221478
($504,994)
41.3%
$270,634
164.7%
23
Investment lncarne
$32,412
$39,167
($6,755)
-17.2%
5242.964
$274,167
($31,203)
-11.4%
5320,643
-24.2%
24
Other rnnoperaarg revenue (Mt)
720
3,914
(3,194)
-81.6%
11,133
26,931
(15,798)
-69.7%
(17,009)
- 162.2%
25
Total rdnoperaerg revenue
$33,132
$43.081
(59,949)
-23.11%
$254097
5301,098
($47,001)
- 156%
$302.734
-16.1%
26
Not Income
$160,945
$159,953
Sa02
06%
$970,681
57,522,576
($551,895)
-36.3%
5573,388
69.3%
27
Patient days
788
800
(12)
-1.5%
5,326
8,040
(714)
-11.6%
5.307
0.4%
28
Resident days
3.610
3,746
(136)
-3-6%
24,972
28.043
(1,071)
4.1%
25,797
-3.2%
29
Percent ooagarry - buld9et beds - Hoepllal
42.4%
43.0%
-0.6%
-1.5%
41.9%
47.5 %
-6.8%
-11.8%
41.7%
0.4%
30
Percent ooapeny- budget beds - Nursing Home
91.7%
95.1%
-3.5%
-3.6%
92.7%
96.7%
4.0%
4.1%
95.8%
-3.2%
31
FTE's
401.6
386.8
14.8
3.8%
392.7
386.8
5.9
1.5%
394.2
-0.4%
32
Admissions (adpWed)- HV4"only
482
478
3
0.7%
3,371
3,464
(93)
-2.7%
3,218
411%
33
Expenses (net) per admission (a*mted) - Nosplel only
4,079
3,782
297
7.9%
4.036
3,741
295
7.0%
3,758
7.4%
34
Revenue per admitu a (8QprsleM - Hospital 0*
7,161
8,718
442
6.6%
6.911
8,801
110
1.6%
6,480
6.7%
35
Hal Rev anus per admiss (adjw - HospBal orgy
4,353
4.076
277
8.8%
4,278
4,147
131
3.2%
3,936
8.7%
38
Discounts as a percent of revenues
35.3%
35.2%
00%
0.1%
34.3%
35.2%
-1.0%
-2.7%
35.1%
-24%
37
FTE-s per 100 admissions (masted) - Hospital only
4.8
41
0.1
2.8%
4.7
4.5
0.2
4.5%
4.5
2.0%
38
Dap N Net Aaowts RecelveNe
61.6
52.3
9.5
18.2%
48.4
27.7%
39
Case u9e - Herne only
2.43
242
0.01
04%
2.43
242
0,01
04%
2.44
.04%
W Finatrrut.ds
C Pam Larson
0
INCOME STATEMENT
OPERATING REVENUE
SALES - ELECTRIC ENERGY
SALES FOR RESALE
MET INCOME FROM OTHER SOURCES
SECURITY LIGHTS
POLE RENTAL
SALES - GAB
TOTAL OPERATING REVENUE
0 9
STATEMENT OF INCOME L EXPENSES
.JULY 31, 1995
PREVIOUS
YEAR TO DATE
6.737.565.62
628.544.80
54.007.00
7.413.50
3.950.75
41460,104.04
11.890.608.79
CURRENT
YEAR TO DATE
7,553,535.99
1,072,194.22
53,905.00
7,212.00
2,678.00
3,380,7".03
12,070,291.24
BUDGETED
YEAR TO DATE
6.730, 900.00
639,600.09
40,605.00
7, 5K.66
4, 0".00
4, 614, 200.99
12,036,935.66
_ BUDGET ANNUAL
DEVIATION BUDGET
822,545.99
432,594.22
13,300.00
(378.00)
(1.322.00)
(1,233,433.97)
33,356.24
11,613,009.06
984,000.06
69,250.00
13,006.00
4.0".00
7.063,100.00
19,746,250.06
OPERATING EXPENSES
PRODUCTION OPERATION
711,212.28
919,293.40
692,882.70
(226,410.70)
1,134,055.00
PRODUCTION MAINTENANCE
332 ,035.76
1 ".752.58
177,130.00
(13.632.58)
350,000."
PIRGL4BED POWER
975,676.60
1,463,660.21
1,259,817.75
(i73,842.")
1,994,335.09
TRMRMISSION OPERATION
.00
609.18
.00
(609.18)
3,408.00
TRANSMISSION MAINTENANCE
16,379.85
15,016.99
15,000.90
(16.99)
59,000.06
ELECTRIC DISTRIBUTION OPERATION
150,649.31
158,645.03
135,408.85
(23,239.15)
229,605.00
ELECTRIC DISTRIBUTION MAINTENANCE
128,726.17
56.013.16
96,]06.60
4,297.81
i00,B99.66
MFG GAO PRODUCTION OPERATION
881.22
288.34
750.00
461.66
1,250.00
MFG CAB PRODUCTION MAINTENANCE
1,679.54
665.45
1,290.00
624.55
4,500.00
PURCHASED GAS EXPENSE
5,910,656.07
5,642,779.98
5,998,976.09
356,196.02
9,494,500.00
GAS DISTRIBUTION OPERATION
133,388.61
120,961.67
135,235.09
14,273.33
253,750.00
GAS DISTRIBUTION MAINTENANCE
35,592.14
33,436.62
41,028.00
7,591.38
57,900."
ACCOUNTING CLETO ER ACCOTING COLLECTIONS
138,417.63
132,709.42
t40,6i5.00
7,993.56
237.300.56
ADMINISTRATIVE L GENERA_ EV ENSES
1,037,682.15
632,278.81
788.298.00
(43,980.81)
1.469,960.00
DEPRECIATION
050 .920.00
864,815.00
980,400."
115,585.00
!,680,005.06
TOTAL OPERATING EXPENSES
10,423,B59.83
16,461,9:,8.84
10,487,137.70
25,178.46
17.170,655.90
OPERATING INCOME
1,466,798.96
1,608,332.40
1,549,797.70
58,534.70
2,575,595.00
OTHER INCOME
O71ER - NET
88,092.56
52,879.65
71,206.00
(18,320.35)
95.0".06
INTEREST INCOME
161, 901.93
180,596.27
1651006.06
15,596.27
300,000.00
MISC INCOME
83,423.58
.00
.00
.00
.00
MIBC INCOME
.09
171,565.16
.90
107,500.00
GAIN ON DIBPOBAL
.00
.09
.66
_171,565.10
.BD
1.609.08
MISC INCOE - GAB HELLS
257.007.62
128,483.93
247,500.00
(119,616.07)
375,000.00
TOTAL OTHER INCOME
590.505.69
533,524.95
483,700.00
49,824.95
879,100."
OTHER EXPENSES
DEPLETION - GAB UQLS
.00
.00
.GO
."
Lee, 0".00
MI9C EXPENSES
78.267.75
71,351.19
88,609.00
17,248.51
120.000.00
INTEREST EXPENSE
351,259.20
322,975.51
326,970.38
3,994.87
552,712.50
TOTAL OTHER EXPENSES
429,526.95
394,3 ^6.70
415.570.38
21,243.68
772,712.50
CONTRIBUTION TO CITY
394.165.00
4".416.67
403,100.00
(2.316.67)
695,000.00
TOTAL CONTRIBUTION TO CITY
394.165.00
405,416.67
403,100.00
(2,316.67)
695.000.00
HON-0PERATING INCOE
(233.166.26)
(266,2(8.42)
(334,970.35)
68.751.96
(588,612.58)
NET INCOME 1.233,612.70 1,342,113.95 1,214,827.32 i27,2B6." i,9661987.50
BALANCE SHEET
JULY 31, 199n
w TOTAL w w w w
ASSETS
UTILITY PLANT - AT COST
LAND 6 LAND RIGHTS
091.734.75
DEPRECIABLE UTILITY PLIANT
34,139,524.65
TOTAL UTILITY PLANT
53,031,259.40
LESS ACCUMULATED DEPRECIATION
(21.318,907.92)
TOTAL. AC WE"TED DEPRECIATION
(21.318.907.92)
CONSTRUCTION IN PROGRESS
1,962,650.89
TOTAL CONSTRUCTION IN PROGRESS
1,962,650.89
TOTAL UTILITY PLANT DEPREC VALUE
35.675,002.37
RESTRICTED PL*" L ACCOUNTS
FUTURE EXPANSION L DEVfiLOPM04T
5001000.00
INVESTMENT •• GAS RESERVES
607,620.96
MEDICAL INSURANCE
100,000.00
DOW L INTEREST PAYMENT 1993
875,202.25
BOND RESERVE - 1993
1,359.320.00
CATASTROPHIC FAILURE FWD
1.'.130.000.00
TOTAL RESTRICTED FUNDS 6 ACCOUNTS
CURRENT J. ACCRUED ASSETS
CASH IN SAW
2.324,967.46
INVESTMENTS L SAVINGS ACCALRNTR
73.303.37
ACLtIWT8 RECL[MAX
2.241, 567.10
OTHER ACCOUNTS RECEIVASL.L - SK
1, 068, 067.66
;NVENTOR ;ES
1.056,058.42
PREPAID INS ANCE
49,702.15
A CR1ED INTEREST RECCIVAELE
13,704.20
CLEARING ACCO18OT
9.27
TOTAL cukRINT 6 ACCRIED ASSETS
6.825,179.59
DEFERRED CHARGE
BQND DIW13LW 1993
123,521:49
TOTAL DIED CHARGE
123,521.49
TOTAL ASSETS
47,348,546.66
•
I
I(�I
I
II
I .
i
I
II
.I
Il
Iit
1�1
I.
MUNICIPAL EQUITY L LIABILITIES
MUNICIPAL EQUITY
QUI
MUNICIPAL EQUITY
UN RETAINED EARNINGS
TOTAL MUNICIPAL EQUITY
LONG TERN LIABILITIEB-MET OF
CURRENT MATURITIES
1993 BONDS
TOTAL LONG TERM LIABILITIES
CONSTR CONTRACTS L ACCTS PAY RETAIN
ACCRUED EXPENSES - RETAIMAGE
TOTAL CONSTRUCTION 6 ACCTS PAY
CURRENT 6 ACCRUED LIABILITIES
ACCOUNTS PAYABLE
INTEREST ACCRUED
ACCTS PAYABLE TO CITY OF HUTCHINSON
ACCRUED PAYROLL
ACCRUED VACATION PAYABLE
ACCRUED MEDICAL FUND
ACCRUED REC PAYMENT
CUSTOMER DEPOSITS
OTHER CURRENT L ACCRUED LIABILITIES
TOTAL CURRENT L ACCRUED LIAR
TOTAL MNICIPA. EQUITY 6 LIAB
• 1 0
BALANCE SWEET
JULY 31, 1990
r r - r TOTAL w 0 0
31,690,610.68
2, 464, 423.02
31,163.063.32
11,125,900.60
11,123,080.00
1,437.92
1,437.92
1,168,903.72
92,976.93
37,916.67
91,108.81
156,323.78
33,120.17
686.72
98.630.00
63.394.38
2.067,343.22
17,348,816.66