cp10-13-1998 cAh Ank A�
OCTOBER
SUNDAY
MONDAY
TUESDAY
1998
77 U
-11-
-12-
-13-
7:00 a.m. — Leadership Team
HUTCHINSON
COLUMBUS DAY
Meeting in City Center
Library Con£ Room
CITY
1:00 p.m. —HATS Joint Powers
CALENDAR
Board Meeting at HATS
9:00 a.m. — Management Team
Building
Meeting in Main Conf.
Room
WEEK OF
5:30 p.m. - Light Traffic Advisory
4:00 p.m. —City Council/Directors
Board Meeting at City Center
Budget Meeting in City
October 11 -17
Center Main Conference Room
5:30 p.m. — City Council Meeting
in Council Chambers
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
-14-
-15-
-16-
-17-
CONFERENCE /SEMINAR/
/VA
10:00 a.m. — Employee Safety
7:00 a.m. — EDA Meeting at City
TRAEMN CATION
Council Meeting at City
Center Main Conference Room
12 -15 Randy (V)
deb
12 -16 John Rodeberg (V)
Center
14 Brad Emans (M)
15 -16 Brenda Ewing (V)
15 -16 Brad Emans (C)
15 Ken Merrill (b1)
C - Conference
M = Meeting
S = Seminar
T =Training
V =Vacation
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, OCTOBER 13,1998
INVOCATION — Rev. Brian Brosz, Congregational UCC Church
PRESENTATION BY MAYOR OF PARTNERSHIP MINNESOTA SPECIAL
ACHIEVEMENT AWARD ISSUED BY GOVERNOR'S OFFICE
Regular Meeting of September 8, 1998 and September 22, 1998; Bid Opening of September
17, 1998, September 18, 1998, September 22, 1998, and October 8, 1998
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
PLANNING COMMISSION MINUTES OF SEPTEMBER 15, 1998
•
2. LIBRARY BOARD MINUTES OF SEPTEMBER 28, 1998
HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD MINUTES OF
JUNE 8, 1998 AND SEPTEMBER 14, 1998
4. BUILDING OFFICIAL'S REPORT FOR SEPTEMBER 1998
5. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY
BOARD MINUTES OF SEPTEMBER 3, 1998
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 98 -238 — VACATION OF DRAINAGE AND UTILITY
EASEMENTS LOCATED BETWEEN LOTS 1 AND 2, BLOCK 1,
SORENSEN ADDITION (SECOND READING AND ADOPT)
2. ORDINANCE NO. 98 -239 — VACATION OF DRAINAGE AND UTILITY
EASEMENTS LOCATED IN OUTLOT B, ISLAND VIEW HEIGHTS
SECOND ADDITION (SECOND READING AND ADOPT)
3. ORDINANCE NO. 98-240 — VACATION OF DRAINAGE AND UTILITY
EASEMENTS LOCATED IN V.H. JORGENSON SUBDIVISION (RYAN
COMPANIES) (SECOND READING AND ADOPT)
4. ORDINANCE NO. 98 -241 — AMENDMENT TO ZONING ORDINANCE
NO. 464, CHAPTER 11, SECTION 10.03, REGARDING
REQUIREMENTS FOR MEDICAL AND DENTAL CLINICS AND
HOSPITALS (SECOND READING AND ADOPT)
CITY COUNCIL AGENDA —OCTOBER 13, 1998
5
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7
9
5. RESOLUTION NO. 11092 — RESOLUTION ACCEPTING PLEDGED
SECURITIES FROM FIRST AMERICAN BANK, HUTCHINSON, MN
6. RESOLUTION NO. 11093 — RESOLUTION TO APPROPRIATE/SALE AT
AUCTION OF UNCLAIMED PROPERTY
(c) OUT -OF -STATE TRAVEL FOR DIRECTOR OF ENGINEERING/PUBLIC
WORKS
(d) CHANGE ORDER NO. 2 FOR DELAWARE STREET NW (ADOPT
RESOLUTIONS NO. 11088, NO. 11089, NO. 11090, NO. 11091)
Action — Motion to approve consent agenda
PUBLIC HEARIN G —NONE
COMMU q CATIONS. REQUESTS AND PETITIONS
(a) PRESENTATION BY AIRPORT COMMISSION ON PHASE II AIRPORT
IMPROVEMENTS
Action -
UNFINISHED BUSINESS — NONE
NEW BUSINESS
(a) CONSIDERATION OF FEDERAL TRANSIT ADMINISTRATION DRUG AND
ALCOHOL TESTING POLICY
Action — Motion to reject — Motion to approve policy and adopt Resolution No.
11087
(b) CONSIDERATION OF RESCHEDULING PUBLIC HEARING FOR FLOOD
GRANT PROJECT TO NOVEMBER 10, 1998 AT 6:00 P.M.
Action — Motion to reject — Motion to approve new date
(c) CONSIDERATION OF AWARDING CONTRACT FOR SNOW REMOVAL
EQUIPMENT
Action — Motion to reject — Motion to approve contract
(d) CONSIDERATION OF REVISED AGREEMENT WITH RAIL AMERICA FOR
FIFTH AVENUE SE CROSSING
Action — Motion to reject — Motion to approve revised agreement
(e) DISCUSSION OF TRAFFIC ISSUES
Action —
r1
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�J
`a
0 CITY COUNCIL AGENDA —OCTOBER 13, 1998
(f) DISCUSSION REGARDING TH 15 SOUTH IMPROVEMENTS
➢ MN/DOT AGREEMENT ON IMPROVEMENTS, SCHEDULE AND COST
ALLOCATION
➢ POTENTIAL CHANGES TO DEVELOPMENT AGREEMENT FOR COUNTY
FAIR MARKETPLACE
Action —
(g) CONSIDERATION OF REQUEST FOR CARPET REPLACEMENT AT BURNS
MANOR NURSING HOME
Action — Motion to reject — Motion to approve
(h) CONSIDERATION OF APPROVING FINAL APPLICATION TO OFFICE OF
ENVIRONMENTAL ASSISTANCE FOR COMPOST FACILITY AND
HOUSEHOLD HAZARDOUS WASTE BUILDING
Action — Motion to reject — Motion to approve and Adopt Resolution No. 11094
(i) PRESENTATION BY LAWRENCE WINTER ON CURRENT COMPOSTING
GRANT /ACTIVITIES IN NORTHEAST TARGETED NEIGHBORHOOD
Action-
. (j) CONSIDERATION OF AWARDING CONTRACT TO RUST ENVIRONMENT
& INFRASTRUCTURE EARTH TECH FOR DESIGN OF COMPOST FACILITY
Action — Motion to reject — Motion to approve contract
(k) CONSIDERATION OF MEMORANDUM OF UNDERSTANDING BETWEEN
CITY OF HUTCHINSON AND PRIARIE COUNTRY RC &D COUNCIL
Action — Motion to reject — Motion to approve
(1) CONSIDERATION OF ORGANIZATIONAL STRUCTURE, PAY
CLASSIFICATION AND JOB DESCRIPTIONS IN PLANNING, ZONING AND
BUILDING DEPARTMENT
Action — Motion to reject — Motion to approve
(m) CONSIDERATION OF SETTING SPECIAL CITY COUNCIL WORKSHOP
MEETING(S)
Action —
(n) CONSIDERATION OF REQUEST BY BRYN GARDD DENTAL CARE, LTD. TO
PURCHASE CITY PROPERTY LOCATED ADJACENT TO NE CORNER OF
LOT LOCATED AT 945 ECHO DRIVE
Action — Motion to reject — Motion to approve
CITY COUNCIL AGENDA —OCTOBER 13, 1998
9. MISCELLANEOUS
(a) COMMUNICATIONS
10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS
Action - Motion to approve and authorize payment from appropriate funds
11. ADJOURNMENT
4
. MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, SEPTEMBER 8, 1998
The meeting was called to order at 5:30 p.m. by Mayor Torgerson. Present: Mayor Marlin
Torgerson, Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson. Also
present: City Administrator Gary D. Plotz, City Engineer John Rodeberg and City Attorney
Marc A. Sebora.
2. Reverend James Hall gave the invocation.
3. MIKES
The minutes of the regular meeting of August 25, 1998 and bid openings of August 21, 1998
and September 4, 1998 were approved as presented.
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
AIRPORT COMMISSION MINUTES OF JULY 27, 1998
2. LIBRARY BOARD MINUTES OF AUGUST 24, 1998
3. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF JULY 28,
1998
4. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY
BOARD MINUTES OF AUGUST 6, 1998
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 98-234 — AN ORDINANCE DELETING SECTION 2.57
OF THE HUTCHINSON CITY CODE ENTITLED "NURSING HOME
BOARD" AND ADOPTING BY REFERENCE, CITY CODE, CHAPTER
1 AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN
PENALTY PROVISIONS (SECOND READING AND ADOPT)
ORDINANCE NO. 98 -235 — AN ORDINANCE AMENDING SECTION
2.58 OF THE HUTCHINSON CITY CODE ENTITLED "HOSPITAL AND
NURSING HOME BOARD" BY DELETING CERTAIN LANGUAGE
THERETO AND ADOPTING BY REFERENCE CITY CODE CHAPTER
1 AND SECTION 2.99, WHICH, AMONG OTHER THINGS, CONTAIN
PENALTY PROVISIONS (SECOND READING AND ADOPT)
3. ORDINANCE NO. 98 -236 — AN ORDINANCE VACATING EASEMENTS
LOCATED BETWEEN LOTS 8 AND 9, BLOCK 1, ISLAND VIEW
HEIGHTS SECOND ADDITION (SECOND READING AND ADOPT)
4. ORDINANCE NO. 98 -237 — AN ORDINANCE AMENDING ZONING
REGULATIONS AND THE OFFICIAL ZONING MAP (SECOND
• READING AND ADOPT)
9
CITY COUNCIL MINUTES — SEPTEMBER 8, 1998 •
5. RESOLUTION NO. 11075 — RESOLUTION SETTING INTEREST RATE
FOR 1998 ADOPTED ASSESSMENT ROLLS
6. RESOLUTION NO. 10076 — RESOLUTION AUTHORIZING
EXECUTION OF HMEP GRANT AGREEMENT
(c) TOBACCO LICENSE FOR AVANTI PETROLEUM, INC.; D.B.A. TOTAL MART
(d) RETAIL "OFF SALE" NON - INTOXICATING MALT LIQUOR LICENSE FOR
AVANTI PETROLEUM, INC.; D.B.A. TOTAL MART
(e) APPPOINTMENT OF NORMAN HOEFER AS VOTING MEMBER OF SENIOR
ADVISORY BOARD
Motion was made by Erickson, seconded by Peterson, to approve the consent agenda
Motion unanim ously carried.
PUBLIC HEARING -- NONE
NEW MIT Marjo 053N t 50 114 3V WFUR TINEMN
7.
(a) CONSIDERATION OF HOUSING PROGRAM PROVIDING FOR ISSUANCE
OF MULTIFAMILY HOUSING REVENUE BONDS TO FINANCE PROJECT
UNDER MN STATUTES, CHAPTER 462C (EVERGREEN APARTMENTS
PROJECT) (DEFERRED AUGUST 25, 1998)
Motion was made by Mlinar, seconded by Peterson, to approve the sale of housing
bonds, to extend the lease agreement and to adopt Resolution No. 11071. Motion
unanimously carried.
(b) CONSIDERATION OF APPROVING MEMORANDUM OF AGREESN= FOR
ADVANCED FLOOD WARNING DEVICES FOR THE SOUTH FORK OF THE
CROW RIVER (DEFERRED AUGUST 25, 1998)
It was reported that the City would have no financial obligation or cost in
conjunction with the proposed agreement.
Motion was made by Erickson, seconded by Mlinar, to approve the amended
agreement. Motion unanimously carried.
(c) CONSIDERATION OF ASSESSMENT ROLL NO. 5023 FOR LETTING NO. 8;
PROJECT NO. 98 -17; ISLAND VIEW HEIGHTS THIRD ADDITION
(DEFERRED AUGUST 25, 1998)
➢ RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING
PREPARATION OF PROPOSED ASSESSMENT ROLL NO. 5023
➢ RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT ROLL
NO. 5023
➢ RESOLUTION ADOPTING ASSESSMENT ROLL NO. 5023
➢ RESOLUTION ACCEPTING BID .
CITY COUNCIL MINUTES — SEPTEMBER 8, 1998
Motion was made by Peterson, seconded by Mlinar, to reject the bids and to adopt
Resolution No. 11074 Rejecting Bids. Motion unanimously carried.
0
(a) CONSIDERATION OF SETTING TRUTH IN TAXATION HEARING DATE
FOR CITY OF HUTCHINSON
Motion was made by Erickson, seconded by Haag, to approve the hearing date of
December 7, 1998 at 5:30 p.m. and to adopt Resolution No. 11073. Motion
unanimously carried.
(b) CONSIDERATION OF AWARDING BID FOR PURCHASE, REMOVAL AND
RELOCATION OF STRUCTURES FROM 100 YEAR FLOOD PLAIN
(PHASE I — LETTING NO. 10/PROJECT NO. 98 -19)
Rodeberg reviewed the bids received today for the fast phase, which is all of the
residential properties. All costs are included in the grant, with no direct costs to the
City. It was recommended to award the project to Diamond 5 Contracting in the
amount of $55,200.00, contingent upon receiving all rN yired documentation by
September 11, 1998. If documentation is not provided, it is recommended that the
project be awarded to Erickson & Templin Contracting. He stated that since the bid
did not cover the well abandonment, sub - contractor names need to be made available.
The City Engineer reported the City would be advertising the bids for Phase 2, which
will include the Fahey and Simonson Lumber buildings. He requested approval to
advertise the Phase 2 work.
Motion was made by Erickson, seconded by Mlinar, to approve awarding the project
to Diamond 5 Contracting contingent upon the recommendation of the City Engineer
and to approve advertising for Phase 2 work. Motion unanimously carved.
(c) CONSIDERATION OF AWARDING BID FOR FOUR POLICE DEPARTMENT
VEHICLES (TWO IN 1998 AND TWO IN 1999)
John Olson reviewed the bids received on September 4. It was his recommendation
to award the contract to Superior Ford, Inc. for four vehicles in the amount of
$21,311.00 each vehicle, for a total of $85,244.00.
Motion was made by Peterson, seconded by Erickson, to approve the purchase and
award the contract to Superior Ford, Inc. Motion unanimously carried
(d) CONSIDERATION OF 1999 PRELI IINARY TAX LEVY FOR CITY OF
HUTCHINSON
It was the recommendation of the Finance Director to set the City's 1999
preliminary tax levy in the amount of $2,968,589.00.
Motion was made by Peterson, seconded by Mlinar, to approve the proposed 1999
preliminary tax levy and to adopt Resolution No. 11072. Motion unanimously
carried.
CITY COUNCIL MINUTES — SEPTEMBER 8, 1998
(e) CONSIDERATION OF ESTABLISHING DATE FOP, CITY COUNCIL
WORKSHOP
Motion was made by Erickson, seconded by Haag, to rove a workshop on
September 22, 1998 at 4:30 p.m. Motion unanimously ca: d.
(f) DISCUSSION OF SCHEDULE AND FINANCING ISSUE � WITH RAVENWOOD
This item was withdrawn from the agenda.
9. MISCELLANEOUS
(a)
(b)
(c)
(d)
(e)
COMMUNICATIONS FROM MAINSTREET HUTCHINSON
MainStreet Hutchinson requested that on September 19, 1998, the Farmers Market
be relocated to First Avenue SW between Main Street and the alley by Citizens Bank
building. The location change was required for the Arts and Crafts scheduled in the
Library Square Park on that date.
Motion was made by Peterson, seconded by Erickson, to approve the request.
Motion unanimously carried.
COMMUNICATIONS FROM CITY ATTORNEY
Sebora reported that he and Rodeberg had met with William Gilk and Attorney John
Schnobnch to review the issues regarding island View Heights Third Addition.
Gilk stated that he is facing unknown losses since the contractor did not do certain
things during the summer. He noted he was looking for a little assistance to offset
some of the costs incurred
COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR
Mlinar commented that the iWhockey group was scheduling registration for an event
the same evening as the City election. He stated that he was not aware it was the
same date, but there is no conflict or contradiction since the icelhockey association
is a separate entity from the City.
COMMUNICATIONS FROM CITY ADMINISTRATOR
Plotz reported that he and the Mayor would be meeting with County officials on
September 9 regarding the household waste facility building. He also noted that the
OEA grant application went before a Governor's Advisory Committee and received
favorable recommendation. Plotz will present the City Council with a grant
application at the next meeting.
COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Rodeberg discussed the location of stoplights in the area of the Ryan project
(Target/Cub Foods). He stated there is no light or access at Denver Avenue, and
there is a one -half mile stretch with no through access points. He will be meeting
with a State consultant this week to discuss some concerns and issues in this area.
i
4
CITY COUNCIL MINUTES — SEPTEMBER 8, 1998
Rodeberg requested approval to obtain consulting services at a cost of $10- 15,000.00,
with the amount commg out of bonds. The report will be presented at the next City
Council meeting. He suggested adopting a Resolution listing the areas in order of
priority for stoplights.
Motion was made by Mlinar, seconded by Peterson, to approve a priority list and to
adopt Resolution No. 11077. Motion unanimously camed.
Motion was made by Mlinar, seconded by Peterson, to approve consulting services
in the amount of $10- 15,000.00 from bonds. Motion unanim ously carried.
(a) VERIFIED CLAIMS
Motion was made by Erickson, seconded by Haag, to approve the claims and
authorize payment from appropriate funds. Motion unanimously carried.
There being no further business, the meeting adjourned at 6:15 p.m.
0
LI
• MINUTES
REGULAR MEETING - HUTCIIINSON CITY COUNCII,
TUESDAY, SEPTEMBER 22,1998
1. Vice President Mlinar called the meeting to order at 5:30 p.m. Present: Vice President John
Ml inar, Council Members Jeff Haag and Kay Peterson. Absent: Mayor Marlin Torgerson
and Council Member Don Erickson. Also present: City Administrator Gary D. Plotz, City
Engineer John Rodeberg and City Attorney Marc A. Sebora.
2. Reverend James Hall gave the invocation.
3. MINUTES
The minutes of the Bid Opening of September 8, 1998 were approved as presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT FOR AUGUST 1998
2. POLICE CIVIL SERVICE COMMISSION MINUTES OF SEPTEMBER 3,
1998
3. PLANNING COMMISSION MIIVU'TES OF AUGUST 18, 1998
• 4. FINANCIAL /INVESTMENT REPORT — AUGUST 1998
5. SENIOR ADVISORY BOARD MINUTES OF JULY 20, 1998
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11081 — ACCEPTING PLEDGED SECURITIES
FROM FIRST AMERICAN BANK, HUTCHINSON, MINNESOTA
(c) OUT -OF -STATE TRAVEL FOR CITY FORESTER MARK SCHNOBRICH
(d) FINAL PAYMENT FOR MAIN STREET (T.H. 15) SIGNAL REVISIONS FOR
LETTING NO. 9, PROJECT NO. 97 -20
(e) CONDITIONAL USE PERMIT REQUESTED BY BARRY BARTON TO
CONSTRUCT MINI STORAGE UNITS WITH OUTDOOR STORAGE LOCATED
AT SCHOOL ROAD NORTH WITH FAVORABLE RECOMMENDATION OF
PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT
RESOLUTION NO. 11079)
(f) PETITION BY BARRY BARTON TO VACATE DRAINAGE AND UTILITY
EASEMENTS LOCATED BETWEEN LOTS 1 AND 2, BLOCK 1, SORENSEN
ADDITION WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION WITH STAFF RECOMMENDATIONS (FIRST READING OF
ORDINANCE NO. 98 -238 AND SET SECOND READING FOR OCTOBER 13,
1998)
(g) PETITION BY CITY STAFF TO VACATE DRAINAGE AND UTILITY
CITY COUNCIL MINUTES – SEPTEMBER 22, 1998 •
EASEMENTS LOCATED IN OUTLOT B, ISLAND VIEW HEIGHTS SECOND
ADDITION TO ALLOW FOR REPLAT TO BE KNOWN AS ISLAND VIEW
HEIGHTS THIRD ADDITION WITH FAVORABLE RECOMMENDATION OF
PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (FIRST
READING OF ORDINANCE NO. 98 -239 AND SET SECOND READING FOR
OCTOBER 13, 1998)
(h) PETITION BY RYAN COMPANIES U.S., INC. TO VACATE ALL DRAINAGE
AND UTILITY EASEMENTS LOCATED IN V.H. JORGENSON SUBDIVISION
WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
WITH STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE NO.
98 -240 AND SET SECOND READING FOR OCTOBER 13, 1998)
(i) AMENDMENT TO CITY CODE CHAPTER 11, ZONING ORDINANCE NO. 464,
SECTION 10.03, REGARDING PARKING REQIUIREMENTS FOR MEDICAL
AND DENTAL CLINICS AND HOSPITALS WITH FAVORABLE
RECOMMENDATION OF PLANNING COMMISSION WITH STAFF
RECOMMENDATIONS (FIRST READING OF ORDINANCE NO. 98 -241 AND
SET SECOND READING FOR OCTOBER 13, 1998)
(j) COUNTY FAIR MARKETPLACE FINAL PLAT SUBMITTED BY RYAN
COMPANIES U.S., INC. WITH FAVORABLE RECOMMENDATION OF
PLANNING COMMISSION WITH STAFF RECOMMENDATIONS (ADOPT
RESOLUTION NO. 11080)
Motion was made by Peterson, seconded by Haag, to approve the consent agenda
with the exception of item 4-(e). Motion unanimously carried.
Item 4- (e)— Rodeberg commented on the condition approved by the Planning
Commission to move the water retention portion of the pond to the east end of the
pond. He noted there were two problems, namely: (1) the pond would be more
visible on the east than on the west where it would be located behind a berm, and (2)
the pipe outlet for the pond is on the west side and addresses environmental issues.
Rodeberg reported that it was proposed by staff to place the pond on the west side to
be in agreement with the developer's drawings.
Motion was made by Haag, seconded by Peterson, to approve leaving the water
retention portion of the pond on the west side. Motion unanimously carved.
Mr. Harlan Langholtz, 1200 Rolling Oaks Lane NW, stated he lives on the west side
of the property and does not want the pond in front of his house. He will fight the
location if necessary.
(a) APPLICATION FOR GRANT FUNDS AND APPROVAL OF SMALL CITIES
DEVELOPMENT PROGRAM APPLICATION CERTIFICATION OF
COMPLIANCES
The Mayor called the hearing to order at 6:00 p.m. and read the notice of public
hearing. •
2
• CITY COUNCIL MINUTES — SEPTEMBER 22, 1998
HRA Director Jean Ward reported that a Hutchinson Housing Task Force was
formed approximately a year ago for the purpose of reviewing the housing needs in
Hutchinson. The Task Force found that Hutchinson's population had increased 25
percent between 1980 and 1990 with only a 30 percent increase in the number of
households. This has caused a great demand for homes priced under $100,000.
Rick Goodemann of the Southwest Minnesota Housing Partnership and Ward
presented information regarding the application for a $525,000 grant from the
Minnesota Department of Trade and Economic Development. The Small Cities grant
money will be used to cover up to $12,000 in city assessment charges per house in
the form of 0 percent deferred loans. The cost of the new homes would be limited
to $95,000 and could be built in one of two areas, namely, on a parcel east of
California Street and north of Huski Townhomes or in Bill Gilk's Island View
Heights development west of Otter Lake.
It was reported that in addition to the assessment buy -down, the program also would
provide potential buyers a 5 percent grant to assist with the down payment. Buyers
could acquire the $95,000 home with a first mortgage of $78,250. To qualify for the
program, families would need a household income of between 60 percent and 80
percent of the statewide median income.
The HRA had previously received City Council approval to apply to the Great
Minnesota Home at Last program for money to purchase the land needed to build 40
• to 50 homes priced at $95,000.
Motion was made by Peterson, seconded by Haag, to close the hearing at 6:17 p.m.
Motion unanimously carried.
Motion was made by Haag, seconded by Peterson, to approve the application to the
Department of Trade and Economic Development Small Cities Pro&r-am for grant
funds and to adopt Resolution No. 11082. Motion unanimously carved.
6. COMMUNICATIONS. REQUESTS ND PETITIONS - NONE
7. UNFDUSHED BUSINESS - NONE
8. NEW BUSINESS
(a) CONSIDERATION OF AWARDING CONTRACT FOR FIRE STATION ROOF
REPLACEMENT
Fire Chief Brad Emans reported four bids were received. After review, it was the
recommendation of the Fire Department to award the contract to the second lowest
bidder since the low bid did not meet specifications. The second lowest bidder was
Laraway Roofing in the amount of $29,829.00.
Motion was made by Peterson, seconded by Haag, to award the contract to Laraway
Roofing. Motion unanimously carried.
(b) CONSIDERATION OF WAIVING SNOW REMOVAL PERMITS AND FEES
FOR 1998 -99 SNOW REMOVAL SEASON
CITY COUNCIL MINUTES — SEPTEMBER 22, 1998 •
Rodeberg recommended that the City waive the snow removal fee for the 1998 -99
season on an experimental basis. He noted that no cities surveyed had a snow
removal permit in effect.
Motion was made by Haag, seconded by Peterson, to approve waiving the permit fee
on a temporary basis. Motion unanim ously carried.
(c) CONSIDERATION OF MCLEOD COUNTY 1999ASSESSMENT AGREEMENT
Motion was made by Peterson, seconded by Haag, to approve entering into 1999
assessment agreement. Motion unanim ously carried.
(d) CONSIDERATION OF SETTING PUBLIC HEARING FOR FLOOD GRANT
PROJECT
Motion was made by Peterson, seconded by Haag, to approve setting a public hearing
for October 13, 1998 at 6:00 p.m. Motion unanimously carried.
(e) CONSIDERATION OF AWARDING SALE FOR $4,350,000 TAXABLE
MEDICAL FACILITIES GROSS REVENUE BONDS, SERIES 1998, TO
FINANCE ADDITION TO MEDICAL CLINIC BUILDING
Mr. Steve Apfelbacher, Ehlers & Associates, presented the terms and conditions for
the gross revenue bonds and a bond index on the project. The bonds will be taxable
to 2014. He reported that three bids were received, and Piper Jaffrey Inc. was the •
best bid at 6.7563% interest rate and $2,884,497.19 net interest cost.
Motion was made by Haag, seconded by Peterson, to approve the bond sale and to
adopt Resolution No. 11083. Motion unanimously cared.
(f) CONSIDERATION OF AWARDING CONTRACT FOR SINGLE AXLE
TRUCK/CAB AND CHASSIS AND SNOW REMOVAL EQUIPMENT
John Olson reviewed the four bids and recommended awarding the contract to
Mankato Mack in the amount of $70,504.00 although they were not the low bid.
The City Attorney stated the delivery date of less than six months would justify
awarding the contract to Mankato Mack since receiving the equipment as soon as
possible was a concern.
Olson requested to defer awarding the contract for the snow removal equipment until
the October 13, 1998 meeting.
Motion was made by Haag, seconded by Peterson, to approve awarding the contract
to Mankato Mack. Motion unanimously carried.
Motion was made by Peterson, seconded by Haag, to defer awarding the contract for
snow removal equipment. Motion unanimously carried.
(g) CONSIDERATION OF DEVELOPMENT AGREEMENT FOR COUNTY FAIR
MARKETPLACE
0 CITY COUNCIL MINUTES — SEPTEMBER 22, 1998
Mr. Dick Brooks, Ryan Companies, addressed some of their concerns regarding
utilities. He stated they would be meeting with the City Engineer to work out some
of the issues.
5
Rodeberg reported that he was requesting a stoplight at Edmonton and Denver
Avenue. A full concrete median with no access for one -half mile is being proposed
by MN/DOT. He recommended that the City Council approve the proposed
development agreement.
Motion was made by Haag, seconded by Peterson, to approve the development
agreement. Motion unanimously carried.
(h)
CONSIDERATION OF APPROVING PLANS AND SPECIFICATIONS AND
ADVERTISING FOR BIDS FOR LETTING NO. 11, PROJECT NO. 98 -20
Rodeberg stated that the Fahey building would be tom down about a month after the
award of the demolition contract, and the Simonson Lumber building will be used
for emergency police practice.
Motion was made by Haag, seconded by Peterson, to approve advertising for bids
and to adopt Resolution No. 11084. Motion unanimously carried.
(i)
DISCUSSION OF EXTENSION OF CENTURY AVENUE AND
RECONSTRUCTION OF DALE STREET AND SOUTH GRADE ROAD
It was requested to defer this item.
Motion was made by Haag, seconded by Peterson, to defer. Motion unanimously
carried.
(j)
CONSIDERATION OF HAHC PARKING LOT IMPROVEMENTS (LETTING
NO. 9, PROJECT NO. 98 -18)
The City Engineer reported that the bids came in high, and there was no guarantee
be this fall. Therefore, to reject
the project would completed it was recommended
the bids and rebid the project in January or February 1999.
Motion was made by Haag, seconded by Peterson, to reject the bids and rebid next
year and to adopt Resolution No. 11085. Motion unanimously carried.
9. MISCELLANEOUS
(a)
COMMUNICATIONS FROM WILLIAM GILK
Gilk stated that the contractor came in with $35- 45,000.00 in extra project costs, and
approximately 20 percent were legitimate. His losses are the result of the contractor.
He suggested a tax increment program for Phase III that would provide an incentive
to offer more affordable housing.
Attorney John Schnobrich presented an update on the issues p ertainin g to the Plaza
Heights project of developer William Gilk. He and his client will work with the City
to resolve the issues.
5
CITY COUNCIL MINUTES — SEPTEMBER 22, 1998
(b) COMMUNICATIONS FROM CITY ADMINISTRATOR
Plotz requested a budget workshop be scheduled for October 13, 1998 at 4:00 p.m.
Motion was made by Peterson, seconded by Haag, to approve a workshop on October
13, 1998 at 4:00 p.m. Motion unanimously carried.
(c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Rodeberg reported the 1998 Model Warranty Guide for Ford and Mercury cars and
light trucks stated that vehicles may be taken to any authorized Ford dealership for
warranty repairs.
The City Engineer stated that he used the $440.00 to $460.00 figure as a factor for
awarding a bid to the low bidder. He also noted that a MN/DOT Access
Management Workshop to review issues regarding safety, traffic signals and access
management would be held in Willmar on September 29 from 9:00 am. to 4:00 p.m.
He and Jeff Haag will attend the seminar and the other Council Members were also
invited to the seminar.
r 1
LJ
It was reported that the City paid the 100% cost for the railroad crossing for the Fifth
Avenue bridge. Presently there is no warning signal at the crossing. Since Rail
America lost 3M's shipping business, they now claim that the individual who signed
the agreement was not authorized and the contract did not apply to them. MN/DOT
has informed the City that the crossing cannot be opened until a new agreement has
been obtained from Rail America. It will require a State Commissioner order to open
the bridge, which could take four weeks.
(d) COMMNICATIONS FROM COUNCIL MEMBER JOHN MLINAR
Mlinar commented on the efforts made for the Bond Election Referendum voted on
at the Primary Election held September 15, 1998. He also referred t the recent death
of Les Kouba and the impact it will have on the community.
(a) VERIFIED CLAIMS
Motion was made by Haag, seconded by Peterson, to approve the claims and
authorize payment from appropriate funds. Motion unanimously carried.
1 � ; ►lu I ►Y
There being no further business, the meeting adjourned at 6:44 p.m.
11
• MINUTES
BID OPENING
THURSDAY, SEPTEMBER 17, 1998
City Administrator Gary D. Plotz called the bid opening to order at 2:00 p.m. Also
present were Steve Schramm and Administrative Secretary Marilyn J. Swanson.
The reading of the Advertisement for Bids for roof replacement at the Fire Station was
dispensed with. The following bids were opened and read:
The bid opening closed at 2:05 p.m.
0
NJ
ALTERNATE
UNIT PRICE
ME BOARD FOOT
BASE BID
Herzog Roofing Inc.
None
$ .58
$30,000.00
Detroit Lakes, MN
Buysse Roofing
HP Mat not required;
$1.25
$21,500.00
Waite Park, MN
reuse existing ballast
(45 Days)
Horizon Roofing
None
$ .96
$50,980.00
Waite Park, MN
Laraway Roofing
$256.00
$ .70
$29,829.00
Hutchinson, MN
Deduct
The bids were referred
to the Fire Department for review and a recommendation.
The bid opening closed at 2:05 p.m.
0
NJ
MINUTES
SPECIAL MEETING — HUTCHINSON CITY COUNCIL
THURSDAY, SEPTEMBER 17, 1998
Vice President Mlinar called the special meeting to order at 3:00 p.m.
Present: Vice President John Mlinar, Council Members Kay Peterson and Don Erickson.
Absent: Mayor Marlin Torgerson and Council Member Jeff Haag
The results were presented from the canvassing election returns of the special bond
election held on September 15, 1998.
Motion was made by Peterson, seconded by Erickson, to accept the election results and to
adopt Resolution No. 11078. Motion unanimously carried.
There being no further business, the meeting adjourned at 3:05 p.m.
0
0
N
MINUTES
BID OPENING
SEPTEMBER 18, 1998
Administrative Secretary Marilyn J. Swanson called the bid opening to order at 4:30 p.m.
Mechanic Ken Wichterman was also present.
The reading of Publication No. 5217, Advertisement for Snow Removal Equipment, was
dispensed with. The following bids were opened and read:
Aspen Reach Equipment
12' Patrol Wing in Lieu of
Wing lock valve add
Bloomington, MN
11'; Add $158.00
$41,426.00
J Craft Inc.
Options not included in price:
$47,213.24
Kimball
Fenders: $701.00 + $25.29 Tax
(with Tax)
side cheeks add
Rear Hitch: $580.00 + $13.52 Tax
1 Color paint on wing to match cab add
105.00
Strobe Light System: $2,191.00
+ 108.62 Tax
Sander/Wing Light: $190.00
+ 2.60 Tax
Snowplow Lights: $450.00 + 13.00 Tax
Snow Flap: $450.00 + $13.00 Tax
Crysteel Truck Equipment
Inc. All Equipment:
$39,790.00
Lake Crystal, MN
Labor to Install:
6.190.00
Total Price per
$45,980.00
Unit Less Tax
OPTIONS:
If no skid shoes needed on plow deduct ($540.00)
Plow markers installed add
74.00
Wing lock valve add
200.00
1 Set poly fenders add
498.00
Electronic back -up alarm add
65.00
ECCO 9400 Strobe system installed add
750.00
For completely bolt on plow /wing
side cheeks add
200.00
1 Color paint on wing to match cab add
105.00
One Year Warranty on all equipment parts and labor included.
The bids were referred to staff for review and a recommendation. The bid opening closed
at 4:40 p.m.
MINUTES
BID OPENING
SEPTEMBER 18, 1998
Administrative Secretary Marilyn J. Swanson called the bid opening to order at 4:40 p.m.
Mechanic Ken Wichterman was also present.
The reading of Publication No. 5216, Advertisement for Single Axle Truck, Cab and
Chassis was dispensed with. The following bids were opened and read:
1 •
pa a . ►
Boyer Ford Trucks
Minneapolis, MN
River Valley Truck Center
Glencoe, MN
Lakeland Truck Center Inc.
South St. Paul, MN
u,I.._. u._ 9
$188.00 $66,752.00
Engine Upgrade to Specs.: 2.000.00
$68,752.00
None 70,773.92
None 68,897.00
None 70,504.14
The bids were referred to staff for review and a recommendation.
The bid opening closed at 4:45 p.m.
MINUTES
BID OPENING
TUESDAY, SEPTEMBER 22, 1998
•
0
City Administrator Gary D. Plotz called the bid opening to order at 10:00 a.m. Also
present were City Engineer John Rodeberg, Hospital President Philip Graves, Leo
Monster, Horty Elving Representative Mark Thorson, and Administrative Secretary
Marilyn J. Swanson.
The reading of Publication No. 5215, Advertisement for Bids, Letting No. 9, Project No.
98 -18 was dispensed with. The following bids were opened and read:
Duininck Bros., Inc.
Prinsburg, MN
Yes
$32,685.00
Contractor allowed to complete
project in 1999.
Wm. Mueller & Sons, Inc.
Hamburg, MN
Yes 30,000.00
The bids were referred to City staff for review and a recommendation.
The bid opening closed at 10:05 a.m.
$627,939.00
(80,000.00)
Liquidated
Damages
499,750.00
MINUTES
BID OPENING
THURSDAY, OCTOBER 8, 1998
Finance Director Kenneth B. Merrill called the bid opening to order at 2:00 p.m. Also
present were City Engineer John Rodeberg, Acting Building Official Mark Hensen,
Rebecca Stoen of Mid- Minnesota Development Commission, and Administrative
Secretary Marilyn J. Swanson.
The reading of Publication No. 5229, Advertisement for Bids, Letting No. 11, Project No.
98 -20 (Purchase, Removal and Relocation of Structures from 100 Year Flood Plain;
Phase In was dispensed with. The following bids were opened and read:
Diamond Five Construction
Hutchinson, MN $38,000.00
Erickson & Templin Construction
Hutchinson, MN 55,600.00
Kennedy Excavating
Benson, MN 78,779.00
Reiner Contracting
Hutchinson, MN 57,000.00
The bids were referred to City staff for review and a recommendation.
The bid opening closed at 2:08 p.m.
A
•
•
MINUTES
• HUTCHINSON PLANNING COMMISSION
Tuesday, September 15, 1998
1. CALL TO ORDER 4:00 P.M.
The meeting was called to order by Chairman Dean Wood at 4:00 p.m. with the following members present:
Dave Westlund, Joe Drahos, Jeff Jones, Bill Arndt and Chairman Wood. Absent Jeff Haag and Jim Haugen.
Also present: Bonnie Baumetz, Planning and Zoning, Marc Sebora, and Richard Schieffer, City Legal Counsel,
Mark Henson, Building Dept., and John Rodeberg, Director of Engineering.
2. a) Consideration of minutes of regular meeting dated August 18, 1998.
Mr. Westlund made a motion to approve the minutes dated August 18, 1998. Seconded by Mr. Jones
the motion carried unanimously
3. PUBLIC HEARINGS
a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY BARRY BARTON TO
CONSTRUCT MINI STORAGE UNITS WITH OUTDOOR STORAGE LOCATED ON SCHOOL RD.
N.W.
Chairman Wood opened the hearing at 4:01 p.m. with the reading of publication 65219 as published
in The Hutchinson Leader on Thursday, September 3, 1998. The request is for the purpose of
consideration of conditional use permit requested by Barry Barton to construct mini storage units with
outdoor storage located on School Rd. N.W.
Ms. Baumetz explained Mr. Barton was requesting to build six storage units located in a C-4 district
• with on site ponding. In this district storage units are conditionally permitted.
The planning staff was split on a recommendation due to lack of information.
Ms. Baumetz said Mr. Barton has addressed some conditions and has submitted a landscaping plan
showing the berming with hedges. Four buildings will be completed by May or June of 1999. The last
two buildings will be completed in the next two or three years, in the mean time Mr. Barton was
requesting outdoor storage in this space. Operation time will be the same hours as Burger King.
Security will be plastic coated chain link fence and camera surveillance. The office will be open 40
hours a week.
Barry Barton, owner, said this is a good location for storage units. It will be a secure facility, a benefit
for the community. He would build the north and south and the two center buildings first.
Mr. Barton said the pond would be built to the City engineers recommendations with berrming and
landscaping. The pond shouldn't show from the street. The pond will be inside the fence
Traffic is not an issue.
Ed Doring, 1282 Rolling Oaks Ln., said he has no problem with the storage units, but does not want
open -air storage.
A concerned neighbor, Rolling Oaks Ln., said he was concerned with open storage. He was also
interested in the location of the berm, fence, and trees.
Harlan Langhotlz, 1200 Rolling Oaks Ln., said he was concerned with run off. He doesn't want the
pond on the south side. He would like to have the pond on the southeast comer. He would like the
catch basin moved to the east.
• John Rodeberg said there are liability issues with ponding. If Bartons were to consolidate with Burger
King, they would have to change their pond because laws have changed.
A neighboring homeowner asked the provisions for lighting. Mr. Barton said the lights would be
directed toward the building.
b)
C)
d)
Dick Schieffer, legal counsel, said code does not permit outdoor storage. C-4 zoning district has no
provision for outdoor storage.
Mr. Arndt moved to dose the hearing, seconded by Mr. Jones the hearing closed at 4:56 p.m. Mr. •
Amdt made a motion to recommend approval of the request without outdoor storage, the adjustment
of moving the catch basin to the east, and noting all six units should be built within three years.
Seconded by Mr. Westlund the motion carved unanimously.
CONSIDERATION OF PETITION BY BARRY BARTON TO VACATE DRAINAGE AND UTILITY
EASEMENTS LOCATED BETWEEN LOTS 1 AND 2 OF BLOCK 1, SORENSEN ADDITION
Chairman Wood opened the hearing at 5:05 p.m. with the reading of publication #5220 as published
in The Hutchinson Leader on Thursday, September 3, and Tuesday September 8, 1998. The request
by Barry Barton is for the purpose of consideration of vacation of utility easements located between
Lots 1 and 2, Block 1, Sorensen Addition.
Mr. Arndt proved to dose the hearing, seconded by Mr. Jones the hearing closed at 5:06 p.m. Mr.
Westlund made a motion to approve the request with staff recommendations. Seconded by Mr. Drahos
the motion passed unanimously.
CONSIDERATION OF PETITION BY CITY STAFF TO VACATE DRAINAGE AND UTILITY
EASEMENTS LOCATED IN OUTLOT B, ISLAND VIEW HEIGHTS SECOND ADDITION TO ALLOW
FOR THE REPLAT TO BE KNOWN AS ISLAND VIEW HEIGHTS THIRD ADDITION.
Chairman Wood opened the hearing at 5:07 p.m, with the reading of publication #5221 as published
in The Hutchinson Leader on Thursday, September 3, and September 8, 1998 for the consideration
of petition by city staff to vacate drainage and utility easements located In Outlot B, Island View
Heights Second Addition to allow for the replat to be known as Island View Heights Third Addition.
Ms. Baumetz explained that originally the dedicated easements were platted, and the county cannot
record a replat until original easements are removed.
Mr. Arndt moved to close the hearing, secorWed by Mr. Westlund the hearing dosed at 5:08 p.m. Mr. •
Arndt made a motion to recommend approval of the request with staff recommendations, seconded
by Mr. Jones the motion passed unanimously.
CONSIDERATION OF PETITION BY RYAN COMPANIES US, INC. TO VACATE ALL THE DRAINAGE
AND UTILITY EASEMENTS LOCATED IN THE V.H. JORGENSON SUBDIVISION.
Chairman Wood opened the hearing at 5:10 p.m. with the reading of publication #5222 as published
in The Hutchinson Leader on Thursday, September 3, and September 8, 1998. The request is for the
purpose of consideration of petition by Ryan Companies U.S. Inc. to vacate all the drainage and utility
easements located in the V.H. Jorgenson Subdivision.
Ms. Baumetz said the easements need to be vacated before replatting
Mr. Arndt asked how the wells on the property would be taken care of.
John Payton said an approved licensed company would be capping troth known and unknown wells
at this time.
Mr. Drahos moved to dose the hearing, seconded by Mr. Jones the hearing dosed at 5:11 p.m. Mr.
Drahos made a motion to recommend approval of the request with staff recommendations. Seconded
by Mr. Arndt the motion carried unanimously.
e) CONSIDERATION OF AMENDMENT TO CITY CODE CHAPTER 11, ZONING ORDINANCE #464
SECTION 10.03 REGARDING PARKING REQUIREMENTS FOR MEDICAL AND DENTAL CLINICS
AND HOSPITALS
Chairman Wood opened the hearing at 5:30 p.m. with the reading of publication #5223 as published
in The Hutchinson Leader on Thursday, September 3, 1998. The request is for the purpose of •
consideration of amendment to City Code Chapter 11, Zoning Ordinance #464, Section 10.03
regarding parting requirements for medical and dental clinics and hospitals.
Ms. Baumetz said all the present facilities will meet the proposed requirements and also the hospital
addition plans meet the requirements.
Mr. Westlund moved to dose the hearing, seconded by Mr. Arndt the hearing dosed at 5:31 p.m. Mr.
Westlund made a motion to recommend approval of the request with staff recommendations.
• Seconded by Mr. Jones the motion carried unanimously.
4. NEW BUSINESS
a) CONSIDERATION OF FINAL PLAT TO BE KNOWN AS "COUNTY FAIR MARKET PLACE -
SUBMITTED BY RYAN COMPANIES U.S., INC.
John Payton said parcel would have one half of right away on Edmonton Ave
Mr. Rodeberg said Mn/DOT has verbally given a traffic signal to Edmonton Ave., but no access on
Denver.
"Cub" will be the grocery store, and Office Max has also optioned space.
Staff recommends that Edmonton Ave right -of -way continue across the Sturges property west to the
fairgrounds property line for future development of the area. A title opinion for the property is required
for recording the plat. It is necessary for the City Attorney to review the title opinion prior to recording
of the plat at the County. Approval from MnDOT is required to address access, traffic signals, etc.
Note that the internal utilities are private.
Mr. Westund made a motion to recommend approval of the request with staff recommendations.
Seconded by Mr. Arndt the motion carved unanimously.
5. OLD BUSINESS
None
6. COMMUNICATION FROM STAFF
a) Discussion of research regarding parking requirements for colleges.
Ms. Baumetz said parking requirements would be put on next month's agenda for amendment to the
ordinance.
Mr. Arndt said the parking along South Grade Rd. is a critical safety issue. Ms. Baumetz will bring
the issue to the city engineer for study.
ADJOURNMENT
There being no further business the meeting adjourned at 5:40 p.m.
III
Hutchinson Public Library Board Meeting
Monday, September 28, 1998
Members Present: Mary Henke, Paul Wright, Sue Munz, Larry Ladd(PLS Bd.), Richard
Peterson, Joyce Beytien
Members Absent: Connie Lambert, Kay Peterson, Lois Carlson, Joe Schulte
Old Business:
Another leak from the roof has appeared. Kay Peterson was notified and we are on the
'schedule' for capital improvement funds. The roofing company was called to check it
and two city employees will also check it The custodian found a depression on the
roof filled with water which he dispersed.
New Business:
Mary informed us about the continuing registration of customers, the PLS staff going to
libraries to teach the bar- coding process, and the proposed closing of the library for a
few days to get materials bar -coded in preparation for a fully automated system.
Linda G. presented an overview of the children's summer reading programs where
there was a great deal of support from community groups, local businesses, and the
Park and Rec. Board.Some of the activities were preschool visits, a puppet workshop,
stories in the park and summer book dubs to encourage summer reading. There were
241 active readers and a celebration party for readers fulfilling their reading contracts.
A '3 year -old and parent' story hour meets in the fall and a '415 year old' story hour will
begin also. There has been positive response from parents. Thank you, Linda I
An invitation was issued to consider hosting the 1999 PLS Awards Dinner. Discussion
followed.
Mary reported on the County Commissioners Meeting of September first and the
answers to the county librarians questions pertaining to the 4% budget cut. Grant
Knutson will meet again with the county librarians on October first to continue this
discussion.
Mary also informed the board of the need to upgrade the phone system in the library.
The present system is no kmger manufactured. There is a need for one cordless
phone and an answering service. Lisa T. from the Hutch Tel. Co. is coming back with a
proposal. Discussion followed.
On October 15 our county libraries are to present a short overview of their services to
the PLS board. Paul will check on video prospects.
Larry Ladd reported on the September 17th PLS board meeting where two new
grants had been received. He encouraged us to look for another PLS board member
as we have one vacancy. The next Hutchinson Board meeting will be Monday, Oct
26 at 4:30. The meeting was adjourned.
0 Joyce Beytien, Secretary
, 41 - Q (2)
THE HUTCHINSON
LIGHT TRAFFIC
ADVISORY BOARD
HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD
MINUTES
Monday, June 8,1998
5:30 p.m.
Members Present: Archie Woodworth, Rick Larson, Tim Grages, Leslie Smith, Lucille
Smith, Kay Peterson and Ed Doring
Staff Present: Dolf Moon, John Rodeberg, Brenda Ewing, Dave Mueller and Bonnie
Baumetz
I. BIICE & BLADE BONANZA UPDATE
Dolf Moon commented on the 1998 Bike and Blade Bonanza stating the helmets are in and
most are distributed. He reported the evaluations were positive. Dolf stated that next year
the donators for five years will receive a wooden plaque. He reported there were a good
number of volunteers and over 300 participants. Dave Mueller stated he will be expanding
the program at the schools and restructuring the program at West Elementary.
II. REPORT ON MEETING WITH SRF REGARDING DOWNTOWN AND TARTAN TRAIIS
John Rodeberg stated Barry Warner, SRF, was here to discuss tying in the downtown area through
the ShopKo site. The flood buy -out properties will be the focus for a trail. John stated they also
discussed the School Rd corridor and the sidewalk possibilities from south of the High School to
Hwy 7.
John reported Ryan Companies,which are developing Target, agreed to construct a 10' trail along
the entire property being developed.
John also stated there will be a 10' bituminous trail constructed on the north side of Century Avenue
from McDonalds restaurant to Sunset Street.
III. UPDATE ON PARK ELEMENTARY PRESENTATION
Kay Peterson, Rick Larson and Dave Mueller reported on their presentation to the 4th graders in the
gifted and talented program. They stated the children had many questions regarding bike paths and
striping. The 4th graders will research the Main Street crossing and Hwy 7 W /School Rd. crossing
and give a presentation to the Light Traffic Advisory Board in the Fall.
� - Q (3)
IV. LETTER TO THE SAFETY COUNCIL TO PROMOTE CROSSWALK SAFETY
AWARENESS ON MAIN STREET
John Rodeberg commented on the new signage ordered for Main Street regarding no bikes,
skateboards or rollerblading these signs will be less confusing and easy to see. He stated the
crosswalk signs will be high visibility yellow at the intersections without stop lights. John
commented on the Luce Line trail crossing over Main Street will be newly painted.
Dave Mueller stated he will work with members of the Advisory Board and Safety Council to
brainstorm ideas to promote the crosswalk safety awareness on Main Street when the new signs are
placed on Main Street Les Smith invited the Light Traffic Advisory Board to attend the next Safety
Council meeting on June 29th at the Elks Lodge at noon.
V. OTHER ITEMS
✓ Dolf stated the bike patrol began last weekend. He reported there are two young persons on
patrol. They will also be taking trail use counts and helmet counts. He also commented on the
bike and paddleboat rentals now available.
✓ Brenda Ewing reported on county-wide transit meetings which are still moving along. Dollar
figures are being researched. The program proposed is projected to increase ridership. Cost
for Hutchinson would remain approximately the same as costs now incurred. Brenda stated we
would not be providing the administration of the program. She stated there is the possibility
Sibley County will also participate with McLeod County.
VL NEXT MEETING — Possibly August 10, 1998
AGENDA ITEMS FOR NEXT MEETING
✓ Bike Rental Update
✓ Transit Update
✓ SRF Trail Update
VII. ADJOURNMENT
The meeting adjourned at 6:35 p.m.
cc: Dolf Moon
Dave Mueller
John Rodeberg
Brenda Ewing
0
0
Red IetFrrn r,
al,�k Ie+he�I t3
0
18�
1
THIS BLOCK
2am -6 am
2 HOUR PARKING
gam -5
Mon — Sat
�� t�� e ear Sb6 H. CA
,
e-w r - "J
l J
30
NO SKATEBOARDING
NO BICYCLE RIDING
NO ROLLERBLADING
TRAFFIC CONGESTED AREA
Sam -1 Pm
Repeat Passage of Vehicles
Violates City Code
24"
IZ
I1
Is
b5®
20
THE HUTCHINSON
� LIGHT TRAFFIC
•
ADVISORY BOARD
LIGHT TRAFFIC ADVISORY BOARD
MINUTES
Monday, September 14, 1998
5:30 p.m.
Members Present: Rick Larson, Brian Bonte, Leslie Smith, Lucille Smith, John Mallak, Dave
Conrad, Timm Grages, Archie Woodworth and Ed Doring
Staff Present: John Rodeberg, Brenda Ewing, Dave Mueller and Bonnie Baumetz
I. BIKE RENTAL UPDATE
John Rodeberg commented on the bicycle rentals this summer. He stated the weekend rental
was a money maker. The boat rental was somewhat slower. John stated the rental business
• will continue next year.
H. TRANSIT UPDATE
Brenda Ewing commented on the number of meetings and discussions regarding county -wide transit.
She stated there is no county funding available therefore, at this time, there have been no further
meetings. Brenda stated the Hutchinson transit system will continue. She explained the number of
riders and fares taken in are up.
III. SRF TRAIL UPDATE
John Rodeberg updated the board on the list of bike trails scheduled on the 1999 Improvement
Project sheet. He stated the path from McDonald's Restaurant to the fairgrounds was completed this
year. The development south of WalMart will include a 10' bituminous trail for access by bicycle.
John explained the schedule for a path to the Middle School. There will be improvements to the alley
in Block 50 from Washington Ave. to 1 St Ave. NW. The Crow River Recreational area is the area
north of ShopKo with the new pedestrian bridge crossing. A path is also scheduled at SuperAmerica
to connect to the Luce Line. John commented on the trail proposed under the new 5th Ave. bridge.
John stated there will not be a trail across the Averyon Home property at this time and the board
agreed the Craig Ave. residents are to be notified of the decision.
IV. LUCE LINE EXTENSION UPDATE
• John commented on the Luce Line extension from Arch Street to Kimberly Estates. He explained
the trail is scheduled to be paved from Silver Lake to Cedar Mills in two years.
V. BICYCLE FACILITY DESIGN WORKSHOP
Bonnie Baumetz commented on the workshop she attended in August. She explained the focus of
the workshop being: type of rider, liability issues, stress levels of bicycling, traffic management
strategies and bicycle guidelines.
VI. OTHER ITEMS
There was discussion on the Main Street signs which appear to be confusing to the public.
It was announced there may be a bike race from Cosmos to Minneapolis next Spring.
VII. NEXT MEETING— OCTOBER 12, 1"8-5:30 p.m.
AGENDA ITEMS FOR NEXT MEETING
VII. ADJOURNMENT
The meeting adjourned at 6:30 p.m.
A
•
LETTING PROJECT .. - „ - r - ., i
No. No.' PROJECT DESCRIPTION LOCATION
1 99 -01 South Area Trunk Sanitary Sewer I TATS site Lill Station to Tl1 15 (Target site)
2 1999 Municipal Stare Aid Projects
99 -02 2 Avenue SE Crow River Bridge to Michigan Street Street Recon.Bridge Safety/Sidewalk
99 -06 School Road SW South Grade Road to West Elemetary Trail /Sidewalk extension
3 99 -07 Y Avenue SF✓Industrial Park Tartan Park to east City limits
sanitary sewer
Trunk Sanitary Sewer
5 99 -08 Block 50 Alley Washington Avenue to I`Avcnue NW Utility and Street Reconstruction
6 99.09
S" Avenue SE (Arch Street)
7 99 -10
County Fair Marketplace
8 99-11
Ravenwood
Extension to new TH 22 bypass (County Project)
Denver Avenue and Ryanfrarget Development
Off Century Avenue SW, west of Fairgrounds
Strect/Utililies
Utilities and Street
Utilities and Street
1999 S!ncr and Sidewalk LWrovensenrs
Jorgenson Street SE
Juul Road SW
5' /Juergens Avenue SW
Shady Ridge Circle NW
College Avenue NE
Hillcrest Road
GriMa Avenue NE
Island View Heights I" & 2"
McDonald Drive/Harvest/Barley
H ilkrest/ W alnutfNorth wood s /Ridge
Orchard Avenue
8 Avenue SW/Roberts Street
Heritage RoadB/rdie
OTHER POTENTIAL PRIVATE DEVELOPMENT
? ? Bridgewater Estates
? ? Morningside Addition
7 ? Fairway Estates 2"
Century Avenue to Hassan Street?
Dale Street to Lynn Road
Dale Street to Lynn Road
Rural section
TH 15 to Hiilcrest Rd.
6 Avenue NE to Walnut Street
TH 15 to Maple Street
IVH
Parkside V & 2e
Walnut Ridge
Schmidtbapers 4' Addition
Bridgewater Estates/South Lakewood Estates
Fairway Fsrates
Roberts Street extension south to South Grade Road
Hilltop Drive
East of Golf Course Road?
Utility and Street Reconstruction
Overlay /Gcotextile
Street Reconstruction between curb/Udlities?
Street & storm sewer /Sanitary sewer problem area
StrecUUtilities?
Street
Stree W lilities
Wear Course
Wear Course
Wear Course
Wear Course
Wear Course
Wear Course
Utilities and Street
Utilities and Street
Utilities and Street
H:IPROJECTI SCHEDULE 199- IMP. doc REVISION DATE: September 14, 1998
CITY OF HUTCHINSON
BUILDING / PLANNING / ZONING DEPARTMENT
111 HASSAN STREET S.E.. HI-TfCHINSON, MN 55350 PHONE, 612 - 2341216 FAX: 612.234 -4240
Sep --j 9°$
NEW RESIDENTIAL
PRIVATELY OWNED
PUBLICLY OWNED
HOUSEKEEPING
Item
Number ol
VakzbW of
Number d
valuation of
BUILDINGS
No.
But" Huang
cormtnctbn
Bu" Hcumg
cpstncllm
Urw
GYrd cent
Urns
Omt cats
a)
(c)
a (0
(g)
Ssrgle -famsy hoses, detached
Ein,b,rcees r,arw
101
4
a
SMge-W* horsed, a1taCW
SoVerld h-IFVidC RO,9I.
ward desUw, ads
102
2
7
Tw f bul
103
Ths aM four-famiffy bulldirgs
104
Rys-or -more farrAly bukkoge
103
TOrAL- Sum of 101.103 ~
109
NEW RESIDENTIAL
PRIVATELY OWNED
PUBLICLY OWNED
NONHOUSEKEEPING
Item
Nurtbsr of velualon of
Number of
Valuadm d
Bw" coMS
BUILDINGS
No.
Buicew ROms cuwrrctlon
consmction
Orr* carts
OrrM cants
e
) c d)
(a ) (p
Hotels, motels, and tourist cabins
(traebm eccomioftoom )
213
Omer nonhorsekeepirg sheeer
214
NEW
PRIVATELY OWNED
PUBLICLY OWNED
NONRESIDENTIAL
Item
Nurba Valuation d
Number ol Valuefbn of
BUILDINGS
No.
of cusurctbn
BW3ngs corstnrdlan
But" Orr* cents
Omt cords
e
c
d) a
Amusement. social, aM recreational
316
Churdres she other religious
319
InduotrW
no
2
958,630
Per" 9-ages @AMngs a oW der W
321
Service stailo s and mpelr garages
322
Hospitals erd knslRuianal
323
011lces. banks, and Prolessloral
324
Public worts and util lee
323
Schools eM other educational
329
Stores and u omsr servlcae
327
Olhm ranresidentlal bull gs
326
Structures other then bredge
329
ADDITIONS,
PRIVATELY
OWNED
PUBLICLY
OWNED
ALTERATIONS,
Item
Number
Vexation of
Number of
Valuation ol
AND CONVERSIONS
No.
Of
corslnctlon
Buidings
cona1mcton
Buil"
Omt cans
Ord cant
(a)
(b)
(c)
(d)
(a)
ResidONAl - Classify SM19"of
434
ger oW cwpwa In Hem 439
8
81,668
NomeeMsmw aM wiloueeluaplrg
437
6
51 67n
.
Addtlons of resderdal garages and
439
carports (abedrd and daedwd)
2
21,800
DEMOLITIONS
PRIVATELY
OWNED
PUBLICLY
OWNED
AND RAZING
nom
Number
Number of
Numbs. of
Number a
OF BUILDINGS
No.
Of
Sul"
Hosing uds
Bulk"
Horsing uYb
e
c
e
StrIlWamiy hales (arched and
eemdrdl
646
T—f-* NA"
646
Three - eM'" Ian" bladege
647
Fwtra-rrora famlly b-picl
646
Ali OIMr bulllrge and structures
649
RRR -23, RRS -3, RWR -2, EXC -1, MHI -5, FENCE -3, SIGN -4, MOVE -1, DEMO -11
Total Permits 89 Total Valuation $2,393,912
MINUTES
Parks, Recreation & Community Education Advisory Board
September 3, 1998
Members present: Jay Beytien, Bernie Miner, John Mlinar, Dolf Moon, Sonja Peterson, Loretta Pishney,
Theresa Sweeney, Peggy Westlund.
Minutes dated August 6, 1998 were approved by Loretta Pishney and seconded by John Mlinar.
OLD BUSINESS
Summer Program Numbers (see handout): Swimming Lessons numbers at all time high! Adult Softball
numbers about same. Sand Volleyball big jump in numbers, play rain (at Rec Center) or shine.
Baseball/Softball has dropped due to HJLB. Adventure Camp both sessions full. Playground used to be 6-
week program. Now is two 3 -week sessions. Discount if taking both sessions. Special Events - Vikings,
Twins Game, Twins clinic, Slip & Slide, Bike & Blade Bonanza (300+), Reading at Library (600+ w/
volunteers, popcorn). Enrichment Classes - tap & jazz dance, chemistry, German. Welcome any other
suggestions for classes. Fall brochure out end of August. New fall programs & sports starting soon! Crow
River Arts has lots of classes! Transportation could be a problem. Suggestion made that classes could be held
right at Park Elementary.
Facility Need Update: Primary Election is September 15 at Rec Center. Figure Skating & Hockey
registration is same night at Civic Arena. john Mlinar raised question of appearance and legality. Peggy
mentioned that Barry Anderson was well aware of this & OK'd. Date for registration OK'd early on, prior
to knowing whether or not community center /senior center /ice sheet would be on which ballot. Some
comments heard include not liking the "3 in 1 ". Some would like to vote on each separately.
Middle School Program: Charlie Munz couldn't be at meeting. Any sport where 7 th grade can try out for
varsity (cross country, wrestling, tennis, golf; girl's hockey) will be run with 7 -12 grade focus. Will not be
much change. Team sports (volleyball, softball, baseball, basketball, football,) will be intramural
focus for 6 -8 grades. Volleyball- 60{6-8 graders) is intramural. Will have season ending all day jamboree
with other towns. Girl's options - 7 & 8 .graders not enough. Added 6 ih graders for basketball, softball,
volleyball. Football -in house. Baseball switched to in- house. Community Education has $13,500. Dolf s
concern is to that no child be cut, have good coaching, learn skills, competition. Coach - participant ratio needs
to be lower. Attempting to show this to the School Board. Possibility could be community volunteers with
1 certified head coach.
Facility Use: New policy for School District has been shelved. Assessing groups fee so they're same for
everyone. Need to be fair, consistent, and eliminate all handshake deals. Can't fairly charge Crow River Arts
and not High Tides. Need to reduce costs - more groups pay less vs. less groups pay more. Community
Education pays $34,500 annually. School Board has abolished all past policy.
NEW BUSINESS
New Member: Tabled until October meeting.
Summer Project: VFW Park - '/ court basketball, shelters, landscape provided by VFW. VMF Park -
Baseball field, new roof on concession stand, flatten infield, 6 back -stops overhauled (Baseball Association
money). Arch Street - after 9 -year battle now have Luce Line Trail linked to Kimberly Park. Paid $30,000
for land purchased by city. DNR will give back $28,000. DNR includes segment in development plans. Paved
to Silver Lake in 3 years. School District - Central office relandscaped. Park Elementary relandscaped. School
purchased mower. Park employees spend one day mowing school property and other four days mowing parks.
Nice arrangement with John Carter.
MINUTES
PRCE Advisory Board
September 3, 1998
Page two 0
NEW BUSINESS CONTINUED
Grant Updates: Tartan denied. Oddfellows (parking lot/bathroom) - moving forward. $36,000 from DNR.
Have two years to complete. Mighty Ducks - $ 125,000. If Legi ation funds Mighty Ducks will get additional
$125,000 with no extra paperwork!
Paddle Boat/Bike Usage (see handout): Received money from CVB for purchase of 12 bikes and 4
paddleboats. John Arlt is supervising. $1,600 revenue which paid for 1 /2 of staff. Staff manned rental office,
sold ten times more firewood, collected higher rate of camping fees, had less vandalism, emptied garbage,
cleaned bathrooms, weed whipped, etc. Park Maintenance there in morning, rental office staffed 1pm -7pm
Monday - Sunday, Bike Patrol 3pm -1 1pm. Ideas for future development include concessions and mini golf
course ($7,00 - 8,000).
Luce Line Trail Survey (see handout): Interns conducted survey (6-7 days, 1 -2 hour increments at various
times). Spotters were at bridge, campground, walking bridge, along trail. DNR has traffic counters out. Will
share with group when receive numbers. Still problem crossing at Main Street trail.
BOARD MEMBER ITEMS
1. Welcome Jay Beytien, Mark Cormier, and Bernie Miner to the Parks, Recreation & Community
Education Advisory Board!
2. Letter from Connecticut Park Neighbors - Ideas include outdoor rink, playground, tennis a*
basketball court, baseball field. Survey, rate improvements that may happen in park. Will put
information in budgets and will do something if money permits. Already have ice rink at 3 major parks
(with warming houses). Connecticut would have limited usage and no supervision.
3. Letter from Lap Swim group - Concerned with times of morning lap swim. Was to be at 6:30am due
to custodian schedules. Changed to 6:00am due to new 24 -hour custodial coverage with new shift at
11 pm -lam.
4. Letter from Curt Juergenson of HJLB - Proposal to put ads on Northwoods Park outfield fence.
Dolf will run idea by Gary Plotz to see if it needs to go to Council. Board voted unanimously. Loretta
made motion, Bernie seconded. Could put up 15 4'x4' signs. Out in spring, down in fall. Baseball
Association would manage money, cover initial costs, pay for vandalism, and split profits with city.
Could mean extra $3,000 for park improvements. Would need to be uniform professionally painted
signage (Viking Signs). VMF — doesn't advertise but recognizes the user groups.
5. New City Attorney - Two attorney's filling Barry Anderson's position.
6. Stop lights on Hwy 15 - MNDot will have total of 7 lights along Hwy 15 corridor (Edmonton Ave,
South Grade Rd, Airport Rd, Denver, Century).
0
• ORDINANCE NO. 98 -238
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA
VACATING UTILITY AND DRAINAGE EASEMENTS
LOCATED BETWEEN LOT 1 AND 2, BLOCK 1,
SORENSON ADDITION
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1 . Notice of hearing was duly given and publication of said hearing was
duly made and was made to appear to the satisfaction of the City Council that it would be
in the best interest of the City to vacate the drainage and utility easements located in
Sorenson Addition_
Section 2. That the drainage and utility easements to be vacated are described as
follows:
South side of Lot 1 except the east six feet and except the
west 10 feet; also the north side of Lot 2 except the east six
feet and except the west 10 feet
• Legal Description: Lots 1 and 2 of Block 1, Sorenson Addition
Section 3. This ordinance shall take effect from and after passage and
publication.
Adopted by the City Council this 13' day of October, 1998.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
•
4 -15(1)
• ORDINANCE NO. 98 -239
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA
VACATING UTILITY AND DRAINAGE EASEMENTS LOCATED
IN OUTLOT B, ISLAND VIEW HEIGHTS SECOND ADDITION
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1 . Notice of hearing was duly given and publication of said hearing was
duly made and was made to appear to the satisfaction of the City Council that it would be
in the best interest of the City to vacate the drainage and utility easements located in
Island View Heights Second Addition.
Section 2. That the drainage and utility easements to be vacated are described as
follows:
That part of Outlot B Island View Heights Second Addition McLeod
County, MN, lying westerly of a line described as follows: Beginning
at the southeasterly comer of Block 4, also being the southwesterly
comer of Prairie View Drive SW; thence following the westerly line
• of the 60.0 foot drainage and utility easement on courses southwesterly,
southerly, southeasterly, southerly and southwesterly to its intersection
with West Shore Drive.
Section 3. This ordinance shall take effect from and after passage and
publication.
Adopted by the City Council this 13 day of October, 1998.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
E
• ORDINANCE NO. 98 -240
AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA
VACATING DRAINAGE AND UTILITY EASEMENTS LOCATED
IN THE V. & H. JORGENSON SUBDMSION
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
Section 1 . Notice of hearing was duly given and publication of said hearing was
duly made and was made to appear to the satisfaction of the City Council that it would be
in the best interest of the City to vacate the drainage and utility easements located in V. &
H. Jorgenson Subdivision
Section 2. That the drainage and utility easements to be vacated are described as
follows:
Lots 1 and 2, Block 1, V. & H. Jorgenson Subdivision and that part of East
Half of the SE '/4, Section 12, Township 116, Range 36 described on Exhibit
A attached.
• Section 3. This ordinance shall take effect from and after passage and
publication.
Adopted by the City Council this 13'' day of October, 1998.
Marlin Torgerson
Mayor
0 Ya-W
Gary D. Plotz
City Administrator
•
/ /0 (-i�)
EXHIBIT A
0
Commencing at a point 250 feet South of the Northwest , ier
of the East Half of the Southeast
Quarter
(E 1/2
SE 1.
of
Section Twelve (12), Township One
Hundred
Sixteen (116)
;orth
of Range Thirty (30) West; thence
East to
the
right
way
line of Minnesota State Highway No. 15; thence
SoutY
47.50
feet; thence West 1303.44 feet to
a point
due
South
_ the
point of beginning; thence North
247.50
feet
to I
at of
beginning; according to the map or plat thereof
in the
office ='
of the Registrar of Titles, McLeod County,
Minnesota.
E
•
• ORDINANCE NO. 98 -241
AN ORDINANCE AMENDING ZONING ORDINANCE NO. 464,
CHAPTER 11, SECTION 10.03 REGARDING PARKING REQUIREMENTS
FOR MEDICAL AND DENTAL CLINICS AND HOSPITALS
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
SECTION 1. That notice of hearing was duly given and publication of said
hearing was duly made and it was made to appear to the satisfaction of the City Council
that it would be in the best interest of the City to amend Zoning Ordinance No. 464.
SECTION 2. That Section 10.03 is amended as follows:
SECTION 10.03 — SCHEDULE OF OFF - STREET PARKING REQUIREMENTS
Medical and Dental Clinics One (1) space per 200 square foot of gross floor area
plus one (1) space per primary medical service provider.
Hospitals One (1) space per bed plus one (1) space per employee
or volunteer on a major shift.
• SECTION 3. This ordinance shall take effect from and after its passage and
publication.
Adopted by the City Council this 13 day of October, 1998.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
•
'�z -4(4)
0 RESOLUTION NO. 11092
ACCEPTING PLEDGED SECURITIES
FROM FIRST AMERICAN BANK, HUTCHINSON, MN
WHEREAS, First American Bank of Hutchinson, Minnesota,
A city depository, has requested the following security under the
collateral agreement with the City of Hutchinson:
Inver
Grove
Heights
MN
2 -13 -13
5.40%
$325,000
Inver
Grove
Heights
MN
2 -13 -12
5.35%
$300,000
Inver
Grove
Heights
MN
2 -13 -11
5.30%
$275,000
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the City Finance Director be authorized to accept the
securities.
• Adopted by the City Council this 13th day of October 1998.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
0
• RESOLUTION TO APPROPRIATE/SALE AT AUCTION
OF UNCLAIMED PROPERTY
Resolution No. 11o93
WHEREAS, the City of Hutchinson Police Services has accumulated various
unclaimed items;
AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70,
Subdivision 2, Paragraph C for the appropriation and sale at auction of unclaimed property;
AND WHEREAS, the unclaimed property has been in the possession of the police
department for more than sixty (60) days;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF HUTCHINSON, MINNESOTA:
1. That the Hutchinson City Council hereby approves the sale at auction of
unclaimed items identified on Attachment A.
Adopted by the City Council this 13th day of October 1998.
0
Mayor
City Administrator
•
CITY OF HUTCHINSON
POLICE SERVICES
TO: Chief Madson
FROM: Barb Mathwig Jb
DATE: October 2, 1998
RE: Found Bicycles
The following is a list and description of bicycles being held at the Hutchinson Police
Services as found property. These bicycles have been in the possession of the police
department for a period longer than sixty days and may be disposed of according to City
ordinance.
Case Number
Description of Bicycle
98-471
Mens silver 10 speed mountain bike
98 -568
Huffy black 10 speed mountain bike
98-674
Girls blue 15 speed Spectrum
98 -745
Mens black Huffy Stalker
98-846
Mens black mountain bike
98 -846
Mens black Huffy Mohave Gulch
98 -899
Mens 26" Murray Ultra
98 -922
Mens blue Huffy Ironman
98 -976
Mens teal Roadmaster mountain bike
98 -1043
Red Columbia Open Road 10 s peed
98 -1050
Huffy Baywatch Silver and Blue
98 -1107
Womens black and green 21 speed Huffy Stalker
98 -1197
Boys black Murray NTV Shadow
98 -1164
26" red and silver
98 -1189
Girls red 16 inch Shimano Kodiak
98 -1229
Mens gray 26" Fox River
98 -1262
Womens 26" 10 speed JC Penne
98 -1287
Mens 24 " Black Campin
98 -1293
Mens 24" orange Huffy Stomper
98 -1433
Blue 10 speed Huffy Free Spirit
98 -1478
Mens Huffy dirt bike
98 -1488
Mens 27" tan 12 speed Huffy Areowind
98 -1559
24" Black Murray Eagle River
98 -1559
24" Black Murray Eagle River
98 -1605
Mens 28" red Huffy Regal
C
•
Hutchinson City Center
111 Hassan Street SE
Huwhlnson, NN 55350-2522
320.587- 5151/Fax 320-234 -4240
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Out -of -State Travel for Director of
Engineering/Public Works
DATE: October 8, 1998
•
The Minnesota Department of Transportation has asked if I would attend the
AASHTO (American Association of State Highway Transportation Officials)
National Conference in Boston as the City Engineer's representative. The State will
pay for all costs associated with the trip, with no costs expected to be picked up by
the City. The conference runs from November 6th to 11'. I plan on using Comp -Time
or Vacation for this period.
I therefore request approval of this out -of -state travel.
• cc: Brenda Ewing — Human Resources
MnW on mydN paper - / —(e—)
CHANGE ORDER NO. 2
CITY OF HUTCHINSON - ENGINEERING DEPARTMENT
111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 587 -51515 srMM1 of 1
CTOR: Wm Mueller 3 Sons Inc
Letting No 3 Project No 1888
AIIPM 831 Park Ave, P O Box 247, Hamburg MN 55338
Project Location: Delaware St
DESCRIPTION OF CHANGE: Sanitary Sewer and Watemrain Extension
Item No.
Spec. Ref.
Item Name
Unlit
Quantity
Unit Price
Amount
INCREASE ITEMS:
DIVISION 1
2504
Relocate Hydrant
Each
1
$575.00
$575.00
2504
25 MM Corporation Stop
Each
1
$115.00
$115.00
2504
25 MM Curb Stop & Box
Each
1
$92.00
$92.00
2504
Tap Service Piping 25 MM Copper
m
15
$32.06
$480.90
2504
150 MM Ductile Iron Watermain CL 52
m
38
$81.10
$3,081.80
2504
Ductile Iron Fittings
kg
71
$3.57
$253.47
DIVISION II
2503
200 mm PVC Pipe Sewer SDR 35
m
28
$81.10
$2,270.80
2503
Service Pipe 100 mm PVC SDR 35
m
19
$37.72
$716.68
2503
200 mm x 100 mm PVC Wye
Each
1
$57.50
$57.50
2503
Connection to Existing Manhole
Lump Sum
1
$287.50
$287.50
2111
DIVISION FV
Aggregate Base (LV) Class 5
m3
34
$15.04
$511.36
TOTAL INCREASE ITEMS
$8,44201
ENETINCREASEIDECREASE
Unit prices Include 15% P & O
$8,442.01
In accordance with a Contract ana Spiacalions, Me contract amount shall jus in the amoun o ,
addldeduet. An extension of 35 days shall be allowed for completion. The original completion date was 9-1 -1998, and now
has been adjusted to 10-06 -1998.
ORIGINAL CONTRACTI
AMOUNT
PKt:VIUUS THIS
ADDITIONSIDEDUCTIONS ADDITIONIDEDUCTION
TOTAL
$661,571.80
$10,280.60 $8,442.01
$800,284.31
[PAPP ' OVED: d r PROVED:
i Mayor -
TED: /P DATED:
OVED: PPROVED:
rec or ot Engineering city Administrator
DATED: DATED:
4-1K) )
7 & ZI
_ �_ uce LIn� —
200 nn PVC — n
ko
/ 150 nn DIP /
Ct
Const. sewer and / M
water services Relocate Hydrant & Valve \O P w n
\ \ a s
N P y W
L'
1
i i �
• AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND
WAIVER OF IRREGULARITY AND APPEAL
LETTING NO.
PROJECT NO.
This Agreement, is made this 8th day of September, 1998, between the City of Hutchinson, in the
State of Minnesota, hereinafter referred to as the City and teniamin J Hansen and Nanette R. Hansen
hereinafter referred to as Owner.
In consideration of the action of the City Council, at the owners' request, to cause the improvement
of 2.1 Acres of NE 1/4 North of Crow River Except E576' in Section 2- 116-30 (1330 Hwy 7 West) by
reconstruction of parking lot by construction of lift station and sewer and water service extension and
appurtenances, and to assess 100% of the cost of said improvements to the Owner, the Owner agrees to
pay said percentage, as may be determined by the Council of the City to be a fair apportionment of the
costs of said improvement not to exceed $ 13.087.18 . plus interest, over a period ten years. Owner
expressly waives hearing and objection to any irregularity with regard to the said improvement
assessments and any claim that the amount thereof levied against owners property is excessive, together
with all rights to appeal in the courts.
This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of
the parties.
In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written.
OWNER:
OWNER:
Benjamin J. Hansen
r 1 nette R. Hansen
ADDRESS:
ADDRESS:
1330 Hwy 7 West
Hutchinson MN 55350
1330 Hwy 7 West
Hutchinson MN 55350
CITY OF HUTCHINSON
Mayor
•
City Administrator
!4 (d)
PETITION FOR LOCAL IMPROVEMENT BY 100°/. OF PROPERTY OWNERS •
LETTING NO.
PROJECT NO.
Hutchinson, Minnesota
Dated: September 8, 1998
TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA:
We, the owners of real property known and described as 2.1 Acres of NE 114 North of Crow River Except
E576' in Section 2- 116-30 (1330 Hwy 7 West), hereby petition that such property be improved by
construction of lift station and sewer and water service extension and appurtenances, pursuant to
Minnesota Statutes, Chapter 429.
This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the
parties.
OWNER: ADDRESS:
1330 Hwy 7 West
Hutchinson MN 55350
njamin J. Hansen
1330 Hwy 7 West
Hutchinson MN 55350
nette R. Hansen
I have caused an examination to be made of the records provided by the County of McLeod, in
order to ascertain the names and addresses of each person, firm or corporation having an interest in each
lot, tract or parcel for which improvement is requested and against which a special assessment will be
made for the entire cost of the improvement After making search and inquiry, I am unable to find any other
persons, firms or oorporation who have interest other than those listed. To my best knowledge, the
persons herein named are all the owners of properties affected by the petitioned improvement.
CITY OF HUTCHINSON
Gary D.
Dated: Title: City Administrator
P i
J/ -(d-)
• AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND
WAIVER OF IRREGULARITY AND APPEAL
This Agreement, is made this 5th day of October , 19 98 , between the City of Hutchinson,
State of Minnesota, hereinafter referred to as the City and Scott K. Bessent of County,
State of hereinafter referred to as Owner.
In consideration of the action of the City Council, at the owners' request, to cause the construction
of Watermain Connection , for real property described as Outlot B The Meadows
and to assess 100 % of the cost of $ 10 000.00 to the Owner. Owner agrees to pay said
percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said
improvement not to exceed $ 10.000.00 , plus interest, over a period ten years. Owner expressly
waives hearing and 'objection to any irregularity with regard to the said improvement assessments and any
claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal
in the courts.
This agreement shall be binding upon and extend to the heirs, representatives, assigns and
successors of the parties.
In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written.
OWNERS IGNATURE:
1)
scom C. Bradfor
IN PRESENCE •
2) S'cv Tr c Ra/A4fUL�O
as Power of Attorney for Scott S. Bessent
3)
4)
5)
6)
•
�-(z)
PETITION FOR LOCAL IMPROVEMENT (100% OF PROPERTY OWNERSI 0
Hutchinson, Minnesota
Dated: October 5. 1998
TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA:
We, all owners of real property known and described as: Outlot B. The Meadows
hereby petition for improvement by construction of Waterrnain Connectioin Fees . pursuant to
Minnesota Statutes, Chapter 429, and that the City assess the entire cost of the improvement against our
property described below, and we hereby agreed to pay the entire cost as apportioned by the City.
This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the
parties.
OWNE SIG TU PROPERTY ADDRESS:
' 1) 1005 School Rd NW
t?
2) S'e.., -r C 3tssoFalo
as Power aP Attorney or Scott K. Ressent
3)
DESCRIPTION OF PROPERTY
Outlot B. The Meadows
4)
5)
6)
Examined, checked and found to be in proper form and to be signed by the required number of owners of
property affected by the making of the improvement petitioned for.
Gary D. Plotz, City Administrator
4 - <�)
0 0 0
COMPDFD BY: C. RICE
ASSESSMENT ROLL NO. 5024
MISCELLANEOUS ASSESSMENT'S
$11,017.18
SEWER /WATER ASFSSMPM
COMPUTED BYE C. RICE
$10,000.00
WATERMAIN CONNECTION
CHECKED BY: J. RODFBPRC
If58
BOND FUND
NUMBER OF YEARS 10
4.51%
MIEREST RATE
ADOPTED,
ACCOUNT
NO.
CITY PID NO.
NAME R ADDRESS
, OF PROPERTY OWNER
LEGAL DESCRIPTION
ADDITION OR SUBDIVISION
EWERMATE
ASSESSMENT
WATERMAIN
ONNECIIO
CREDIT
DEFERRED
SSESSMEN
TOTALACTIVE
ASSESSMENT
COUNTY PID NO.
01
12- 1100OW120
Spa E is s
960 Srh An
1005 School Rd
New York NY 10021
Omlor B, The Mmdo
slo=.00
f0A0
$0.00
$10,000.00
02
- II630O -Mll
Bea Hw
1350 Dehr r St NW
L l Ac of NE VI N of Crow Rine EX E576'
23.002.0150
Nurchi. MN 55350
Section2.11630 2.10Aaa
$13,OV.18
0
$0.00
$0.00
$13,017.18
TOTAL ASSESSMENT ROLL NO. 504
$25,04.18
RESOLUTION NO. 11088
RESOLUTION DECLARING ADEQUACY OF PETITION
AND ORDERING PREPARATION OF REPORT
ASSESSMENT ROLL NO. 6024
MISCELLANEOUS
BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA:
A certain petition requesting the improvement of Outlot B, The Meadows Addition by
watermain connection and appurtenances, and 2.1 Acres of NE 1/4 North of Crow River Except
E576', Section 2- 116-30 (1330 Hwy 7 West, a/k/a 1330 Delaware St NW) by construction of
sanitary sewer and watermain extension and appurtenances, was flied with the council on
October 13. 1998. Is hereby declared to be signed by the required percentage of owners of
property affected thereby. This declaration Is made In conformity to Minnesota Statutes,
Section 429.035.
The petition Is hereby referred to the Director of Engineering and that person Is
Instructed to report to the council with all convenient speed advising the council in
a preliminary way as to whether the proposed Improvement Is necessary, cost -
effective, and feasible and as to whether It should best be made as proposed or In
connection with some other Improvement, and the estimated coat of the
Improvement as recommended.
Adopted by the council this 13th day of October, 1998.
Mayor 0
City Administrator
E
�— (�)
RESOLUTION NO. 11089
RESOLUTION DECLARING COST TO BE ASSESSED AND
ORDERING PREPARATION OF PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 5024
MISCELLANEOUS
WHEREAS, cost has been determined for the improvement of Outlot B, The Meadows
Addition by watennain connection and appurtenances, and 2.1 Acres of NE 1/4 North of Crow River
Except E576', Section 2- 116-30 (1330 Hwy 7 West, aAda 1330 Delaware St NW) by construction
of sanitary sewer and watermain extension and appurtenances; and the bid price for such
improvement is $ 18.923.90 and the expenses incurred or to be incurred in the making of
such improvement amount to $ 4.163.26 so that the total cost of the improvement will be
$ 23.087.18 .
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The portion of the cost of such improvement to be paid by the City is hereby declared to be
$ 0.00 and the portion of the cost to be assessed against benefited property owners
is declared to be $ 23.087.18
2. Assessments shall be payable in equal annual installments extending over a period of 10
• years, the first of the installments to be payable on or before the first Monday in January, 1999,
and shall bear interest at the rate of 10 percent (plus or minus) per annum from the date of the
adoption of the assessment resolution.
3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith
calculate the proper amount to be specially assessed for such improvement against every
assessable lot, piece or parcel of land within the district affected, without regard to cash valuation,
as provided by law, and he shall file a copy of such proposed assessment in his office for public
inspection.
4. The City Administrator shall, upon the completion of such proposed assessment, notify the
Council thereof.
Adopted by the Council this 13th day of October, 1998.
Mayor
City Administrator
-(CL)
RESOLUTION NO. 11090
RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 5024
MISCELLANEOUS
WHEREAS, by a resolution passed by the Council on the 13th day of October, 1998, the Director
of Engineering was directed to prepare a proposed assessment of the cost of improving of Outlot B, The
Meadows Addition by watermain connection and appurtenances, and 2.1 Acres of NE 114 North of Crow
River Except E576', Section 2- 116 -30 (1330 Hwy 7 West, a/k/a 1330 Delaware St NW) by construction of
sanitary sewer and watermain extension and appurtenances.
WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has
been completed and filed in his office for public inspection;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The hearing on the assessments is hereby waived, as the property owners have waived their rights to
a hearing.
Adopted by the Council this 13th day of October, 1998.
Mayor
City Administrator
� -(d-)
• RESOLUTION NO. 11091
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. 5024
MISCELLANEOUS
WHEREAS, pursuant to resolution and waiver of hearing the Council has met and reviewed the
proposed assessment for improvement of of Outlot B, The Meadows Addition by watermain connection and
appurtenances, and 2.1 Acres of NE 114 North of Crow River Except E576', Section 2- 116-30 (1330 Hwy 7
West, afkla 1330 Delaware St NW) by construction of sanitary sewer and watermain extension and
appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period often (10)
years, the first of the installments to be payable on or before the first Monday in January, 1999, and shall bear
interest at the rate of 4.41 pe rcent per annum as set down by the adoption of this assessment resolution.
To the first installment shall be added interest on the entire assessment from November 1, 1998, until the 31st
day of December, 1999. To each subsequent installment when due, shall be added interest for one year on
all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment
to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date
of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by
the 15th day of November, 1998; and he may, at any time thereafter, pay to the City Treasurer the entire
amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year
in which such payment is made. Such payment must be made before November 15, or interest will be
charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 13th day of October, 1998.
Mayor
City Administrator
•
#'(d)
•
CITY OF HUTCHINSON :
AIRPORT IMPROVEMENTS
• PHASE II
0
�-,A
City of Hutchinson
Airport Improvements — Phase I
Property Issues
• Land Acquisition
• Wetland Mitigation
Construction Improvements
• Runway Reconstruction & Extension (from 3,200 to 4,000 feet)
• Parallel Taxiway (3,000 feet)
Safety Improvements
• Runway edge lights
• Runway Hold and Taxi Guidance Signs
• Runway End Identification Lights
• Approach Slope Indicator Lights
• Pavement Markings
Structural Improvements
• Electrical Distribution Building
• Remove/Reinstall AWOS system
• Relocate Beacon
• Relocate Power Lines
• Above - ground Fuel System
• Design/Construction Engineering and Testing
• Legal and Administrative
2
• City of Hutchinson
Airport Improvements -- Phase II
Property Issues
Access Road oft Trunk Highway 1S
Construction Improvements
Complete Parallel Taxiway (1,000 feet)
Construct Aircraft Parking Apron
Rehabilitate Existing Apron
Automobile Parking Lot
Hangar Site Preparation
Safety Improvements
• Lighting for Apron and Parking Areas
• Relocate Above -ground Fuel System
Eliminate Obstructions in Taxiway Safety Zone
Structurallmprovements
• Arrival / Departure Building
• F.B.O. Maintenance Hangar
• City Maintenance Equipment Building
• Additional Hangar
0
3
City of Hutchinson
Airport 6 provwiests Phase B
Projals M 1,18 S
PROJECT R£YMMS (lor Pr))sM t1 S 2)
F.A.A Share (Coneeu tlom Project 01)
761,600
F.A.A. Sham (ErgkraYq: Projects 918, 2)
160.951
F.AA. Shore (lpeYMNVCcnerpercy: projects Si 6 2)
23.015
FAA. Share (7eAretlon hr FAA AM*W
(62
Total Fed" StB,572
an
D2 ,231)
MNDOT Aworwtcs Sham (Conalnicbmi Pmod ill)
182.100
MNDOT Awuwuios Shan (81aMngs: Project 02)
245,400
MrVMT AerorrWkl Share (Enlihowkq: Projects 91 8 2)
9&574
MNDDT Aaraneutics Sham (Legfo9AtrresCweh iga cy: Projects 21 6 2)
17,545
leeoor Aeronwila Srrs 7srFAA neueeery
34 229
677,
Total Stale Shwa
look
City of Ilutslweon Slays (Construction: Project 81)
226,100
City of HutcHr1son Sham (Bu WVS: Project 22)
201,800
City of KXcHlMwl Sham (EnpkrrtYV: Projects 21 It 2)
100.465
City of FMChYrem Shwe (LeOSVAdmWConlhgsncy: Project 21 8 2)
14,409
Cyr orMadreews Sirs far FAA reak"W
26,006
TOW City Stere
TOTAL PROJECT REVENUES jlar Projects H & 2) $ 2,083,000
DOW EnoemtV (Projects 21 6 2)
CnnWuctbn En*m" (Projects H All 2)
MMK"Twerp ( n*ctssl 62)
TOW Englr%wft 0rojects#182)
Lfogel fond A*M*Ara&m
coralrVwcy
FAAFwwb Reduction
Total Lego A&* Cordl%jI y (PM* U 21 S 2)
TOTAL PROJECT MWENDMJRES (for Projects M L 2)
160,000
81716
FAA
46,693
kb"T
MticMnwn
N4%
PROJECT EXPENOITLMS (for Projects d1 8 2)
85,718
suers
%
share
% Slave
%
20,0%0
Pwall tmd%"
191,000
171,900
WAS
-
oax 19,100
look
Alrora6 Pan#V Apron
572,000
514,900
sox
-
o.oa 57,200
we%
ReMD. E*"V Aeon
70,000
63,000
nos
-
am 7,000
roux
Eritrarloe RoWy
39000
35,100
7600 4,8
W.."
-
0..0% X39000
o.ox 97,200
look
me%
(Q,
872
31229
was
-
ee
�55,U'O
Au1O PMdV Lot
147,000
-
co%
88,200
w.o% 58,600
vox
Apron Ug"
35.000
-
oat
22,600
vox 15.200
o.u%
Rebate Fuel S)Mwn
15,000
-
0. VA
7,500
so% 7,500
v.o%
Hanger Site Prepwalm
102.OM
-
On
51.000
mox 51,000
so%
Well
6,000
-
o.o%
3,600
vox 2,400
vox
Septic System
15000
00%
9.000
6,000
40.0%
182,100
:.us
ee.4% 140,900
43M
TOW Project at
1,1 P UF
�BDO
r47%
182,100
1e2% iCO
191%
AOMalMaperhm OrAda19
189,000
-
cox
113,400
sox 75,800
v.nl
FBOMahnarerca hangs,
204,000
sox 132000
sox 132000
- 20 000
s.ox
uex
Total Project 22
453,000
00%2400
N2%
Suhlota% 0.r Pro" 21& 2
Tue,000
47 s% 4
mm 4 ,700
r.nl
DOW EnoemtV (Projects 21 6 2)
CnnWuctbn En*m" (Projects H All 2)
MMK"Twerp ( n*ctssl 62)
TOW Englr%wft 0rojects#182)
Lfogel fond A*M*Ara&m
coralrVwcy
FAAFwwb Reduction
Total Lego A&* Cordl%jI y (PM* U 21 S 2)
TOTAL PROJECT MWENDMJRES (for Projects M L 2)
160,000
81716
47.m
46,693
B
47.568
N4%
16&000
85,718
r..m
46,693
0,0%
47,566
2r.4x
20,0%0
9526
47m
5186
0.0%
5.286
2r.4x
300,
- 1 O62
.7e%
9,574
nn
100,464
x4%
20,000
6,390
41 n
6,36D
01.m
5.240
042%
35,000
14,665
41.m
11,165
if .M
9,170
042%
(Q,
M
31229
M
ee
�55,U'O
- ! X90)
for../%
- T1 r ,7 4
a1x
1 ,1 16
77.1%
52.083,000 S 926,372 we% S 577,648 NM 5 7 & 59D nex'
L
I *
0
4
� City of Hutchinson
Akport kWovammts Phase II
Pro*ft 01, 2 s 3
PROJECT REVENUES (for Project RS)
State Share (Bug": Pmject 93)
City Share (BAMW Protect �)
TOTAL PROJECT REVENUES (for Project 03)
PROJECT E)PEWfiURE3 (for Project 03)
Snow Re l Epspnot Bolding
T41anger
TOTAL PROJECT EXPENDITURES (for Project #3)
TOTAL PHASE 2 PROJECT (Projects 01, 2, and 3)
CITY SHARE PHASE 2 REVENUES REQUIRED
Pra)acfe M 1 8 2
Plojaq #3
Tavel city ahela rwwsah requYSE
CITY SHARE PHASE 2 FUNDING SOURCES
Design aNineerFq for MIR Wood
City snse for %al iot e 1
H.T.I. usage lee
DsMgnele fund hesrlca - 1983 Airport Rarmatim Capoal RoOcs Fund
Total ddy share Ntltrp sources
To1at city also u hu deci
170,000
55,000
$ 225,000
50,000
- o.o%
30,00
c00% 20.000
MM
175,000
o.o%
140.000
sa.o% 35.OW
m ax
S 225,000
0.0%
170.000
rant T55,000
N.r%
52,308,000 $ 928,572 a+% S 747,848 not S 033,580 ve%
578.580
55.000
180,000
218,OW
150,000
35,488
1,4
1ppp b d -
%pp~ b ~
vppv M b data
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REV. ctTeaEfz I8, I'p�
Memorandum
TO: Mayor and City Council
FROM: Brenda EwinAuman Resources/Transit Coordinator
RE: Federal Transit Administration Drug and Alcohol Testing Policy
DATE: October 7, 1998
Attached is correspondence received from Donna Allen, Director of the Minnesota Department
of Transportation Office of Transit (MtiDOT). Pursuant to the letter, the City of Hutchinson
must adopt an updated drug and alcohol testing policy for our transit employees (Hutchmobile &
bus maintenance) by October 30, 1998- The Office of Transit will not execute our 1999 Public
Transit Assistance Contract for funding our transit operation if the policy is not adopted and
submitted to MnDOT by the above deadline.
Currently, provisions for transit employees are included in the City drug and alcohol policy that
covers all employees. It is suggested that a separate policy be in place for the transit employees
because it is difficult and cumbersome to clearly and concisely include all regulations for all
types (transit, DOT, safety sensitive) of City employees in one policy.
The Office of Transit has provided us with a sample policy to use to properly update our policy.
A copy of this proposed policy is included for your review and consideration. A resolution to
adopt this policy is also included with this information.
If you have any questions regarding this matter, please contact me.
Enc.
cc: Gary Plotz, City Administrator
Marc Sebora, City Attorney
Ed
pal
� tCi' OF
Minnesota Department of Transportation
Transportation Building
395 John Ireland Boulevard
Saint Paul, Minnesota 55155 -1899
September 4, 1998
Brenda Ewing
Transit Coordinator
Hutchinson City Center
111 Hassan Street SE
Hutchinson, Minnesota 55350 -2522
RE: FTA Drug and Alcohol Testing Regulations Notebook
Dear Ms. Ewing:
The Office of Transit has produced an easy reference notebook entitled "Everything & More, You Ever Wanted
to Know About FTA's Drug & Alcohol Testing Regulations and Implementation" for transit systems required to
comply with FTA's regulations. This notebook contains copies of:
❑O FTA Drug & Alcohol Regulations (Title 49 CFR Parts 653 and 654)
❑O FTA Drug and Alcohol Regulation Updates
0 Listing of Certified Labs
O Sample Policy for Implementing Anti -Drug and Alcohol Misuse Programs
O Miscellaneous Information (e.g. who to call for free copies of guidelines and updates)
You will be receiving copies of FTA Drug and Alcohol Regulation Updates as they are published. After you have
read about the latest amendments, interpretations, and clarifications to the Drug and Alcohol testing procedures
and program requirements, three -hole punch your copy of the Updates and insert it in Section 2 of this notebook.
Due to recent changes in the Drug and Alcohol Testing regulations, your agency's drug and alcohol policy may
need to be updated. To make the policy update process as easy as possible, the Office of Transit has developed
a sample policy for your use (see Section 4 of this notebook). An electronic copy of the policy has also been
included in the front pocket of the notebook (Word Perfect 6.1). Read through the policy, enter the name of your
transit system on the appropriate blank lines, add any relevant references to your agency's policies (e.g. Personnel,
Employee Assistance Program, etc.), and complete the required information at the end of the policy. The updated
policy must be adopted by your policy board. In order for your 1999 Public Transit Assistance Contract to be
executed, a signed copy of your agency's drug and alcohol testing policy that includes recent regulation changes
must be submitted to the Office of Transit by October 30, 1998.
If you have any questions, please call your Project Manager or Gerry Weiss at (651) 296 -1612.
Sincerely,
I rVA q 1
Donna W. Allan
Director
Office of Transit
enc.
An equal opportunity employer
g �,A
r1
LJ
0
RESOLUTION NO.
11087
RESOLUTION ESTABLISHING A DRUG FREE WORK PLACE POLICY
FOR CITY OF HUTCHINSON EMPLOYEES COVERED BY FTA REGULATIONS
WHEREAS, the City of Hutchinson recognizes that alcoholism and other drug dependencies are
significant social problems with a potential for causing severe effects to the transit system's work
force. The City of Hutchinson_ recognizes that such drug dependency may be an illness.
Consistent with this understanding, the City of Hutchinson has an obligation to insure that its
employees perform their jobs safely, efficiently and in a professional manner.
WHEREAS, the purpose of this document is set forth the City of Hutchinson Policy regarding
alcohol and other drug use in the workplace and to comply with the Drug Free Workplace Act in
accordance with the terms of 49 CFR Part 653, and alcohol misuse prevention program in
accordance with the terms of 49 CFR Part 654. I further certify that the employee training
conducted under this part meets the requirements of 49 CFR Part 653.
(Mayor)
(Date)
(City Administrator) (Date)
I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented
to and adopted by the City Council of the City of Hutchinson at a duly authorized meeting
thereof held on the day of 19_ as shown by the minutes of
said meeting in my possession.
(Name)
City Administrator
04 (Title)
EWLO'fE.W COVERED BY
CI OF HUTCHIN POLICY IMPLEMENT
This policy is designed to enhance productivity and safety and foster excellence by maintaining a
safe and productive environment for employees. The City of Hutchinson maintains a strong
commitment to a drug -free and alcohol -free work environment and has adopted this policy to
provide guidance to supervisors and employees in dealing with drug and alcohol misuse. This
policy is applicable only to employees subject to Federal Transit A dministra tion ( "FTA ")
regulations on drug use and alcohol misuse.
To further our commitment to providing a safe, drug -free and alcohol -free environment,
the City of Hutchinson has adopted the following policies:
* A program that assures that employees are not impaired in their ability to perform
assigned duties in a safe, productive, and healthy manner,
* A workplace environment free from the adverse effects of drug abuse and alcohol
rmsuse;
• * A program that prohibits the unlawful manufacture, distribution, dispensing,
possession, or use of controlled substances;
* An employee and supervisor education and training program;
* A drug and alcohol testing program for employees and applicants for employment
in safety- sensitive positions;
* A program for evaluating employees who violate the drug use and alcohol misuse
policy; and
* Administrative procedures for record keeping, reporting, releasing information
and certifying compliance.
All covered employees will be given a copy of this policy.
This policy supercedes any provisions of Resolution No. 10587, City of Hutchinson Drug
and Alcohol Testing Policy effective January 1, 1996, that are inconsistent with this policy.
The purpose of this policy is to assure worker fitness for duty and to protect our employees,
passengers, and the public from the risks posed by the misuse of alcohol and use of prohibited
drugs. This policy is also intended to comply with all applicable Federal regulations governing
workplace anti -drug and alcohol misuse in the transit industry. The Federal Transit
. Administration (FTA) of the U.S. Department of Transportation has published 49 CFR Part 653
and Part 654, as amended, that mandate urine drug testing and breath alcohol testing for safety-
sensitive positions and prohibit performance of safety- sensitive functions when there is a positive •
test result. The U.S. Department of Transportation has also published 49 CFR Part 40, as
amended, that sets standards for the collection and testing of urine and breath specimens. In
addition, the Federal government published 49 CFR Part 29, "The Drug -Free Workplace of
1988," which requires the establishment of drug -free workplace policies and the reporting of
certain drug - related offenses to the FTA. This policy incorporates those requirements for safety-
sensitive employees and others when so noted.
Under FTA regulations, all employees who perform safety- sensitive functions, applicants for and
incumbent employees seeking transfer to safety- sensitive positions will be included in this drug
and alcohol testing program. Participation in this drug and alcohol testing program is a condition
of employment for each safety- sensitive employee.
The FTA defines the term "safety sensitive" to apply to all employees in a position who
perform the following functions: 1) operate revenue service vehicles, whether or not the vehicle
is in revenue service; 2) operate non - revenue service vehicles that require drivers to hold a
Commercial Drivers License ( "CDL "); 3) control dispatch or movement of service vehicles; and
4) maintain revenue service vehicles or equipment used in revenue service. The following
positions have been determined to meet the FTA definition:
All vehicle operators; •
All maintenance personnel; and
All dispatchers.
List of safety- sensitive employees and positions is attached. This list is subject to amendment at
any time. Supervisors who perform or who are likely to perform safety- sensitive functions also
are considered safety- sensitive employees and will be included in the drug and alcohol testing
program applicable to all safety- sensitive employees.
4.1 Manufacture, Trafficking, Possession, and Use
All transit system employees, contract employees and contractors when they are on transit
property are prohibited from engaging in the unlawful manufacture, distribution, dispensing,
possession, or use of prohibited substances on transit system premises, in transit vehicles, in
uniform or while on transit business, pursuant to the Drug -Free Workplace Act. Transit
employees who violate this provision will be discharged- Law enforcement shall be notified, as
appropriate, where criminal activity is suspected. Visitors, vendors, and contract employees are
governed by this policy while on transit premises and will not be permitted to conduct transit
business if found to be in violation of this policy. This policy applies to off -site lunch periods or
breaks when an employee is scheduled to return to work. 0
• 4.2 Intoxication/Under the Influence
Any safety- sensitive employee who is reasonably suspected of being intoxicated, impaired, under
the influence of a prohibited substance, or not fit for duty shall be suspended from job duties
pending an investigation and verification of condition. Employees found to be under the
influence of a prohibited substance or who fail to pass a drug or alcohol test shall be removed
from duty and be subject to disciplinary action, up to and including termination. A drug or
alcohol test is considered positive if the individual is found to have a quantifiable presence of a
prohibited substance in the body above the minim thresholds defined in 49 CFR Part 40, as
amended.
4.3 Alcohol
No safety- sensitive employee shall report for duty or remain on duty when his/her ability to
perform assigned safety- sensitive functions is adversely affected by alcohol or when his/her
breath alcohol concentration is 0.04 or greater. No safety- sensitive employee shall use alcohol
while on duty, in uniform, while performing safety- sensitive functions, or just before or just after
performing a safety- sensitive function. Safety- sensitive employees shall not use alcohol within
four hours of reporting for duty, or during the hours that they are on call. Safety- sensitive
employees shall not consume alcohol for up to eight hours following an accident, or until
employee undergoes a post - accident test, whichever occurs first. Violation of these provisions is
• prohibited and punishable by disciplinary action up to and including termination.
An on -call employee will be allowed to acknowledge, at the time he/she is called to duty, that
he/she has used alcohol and to indicate whether he/she believes that he/she is capable of
performing the safety- sensitive function. If the employee believes that he/she is not capable of
performing his or her safety- sensitive function, he/she shall be excused from doing so. If,
however, the employee believes he /she is capable of performing a safety- sensitive function, the
employee will undergo an alcohol test and will be permitted to perform a safety- sensitive
function if the alcohol concentration level measures less than 0.02. If the employee's alcohol
concentration measures greater than 0.02 but less than 0.04, the employee will be allowed to
perform a safety- sensitive function only if he/she is retested and his or her alcohol concentration
measures less than 0.02. If the employee is not retested, he/she must wait a minim of eight
hours before performing a safety- sensitive function.
As referred to in this policy, alcohol means the intoxicating agent in beverage alcohol, ethyl
alcohol or other low molecular weight alcohols including methyl or isopropyl alcohol. FTA
regulations currently prohibit a covered employee from reporting for duty or remaining on duty
requiring the performance of safety- sensitive functions while having an alcohol concentration of
0.04 or greater.
An employee found to have an alcohol concentration greater than 0.02 but less than 0.04 may not
• perform any safety- sensitive function until the employee's alcohol concentration measures less
than 0.02 or until the start of the employee's next regularly scheduled duty period to begin a
minimum of eight hours following administration of the test. An alcohol concentration of 0.04 or
greater will be considered a positive alcohol test and in violation of this policy and a violation of
the requirements set forth in 49 CFR Part 654 for safety- sensitive employees.
4.4 Compliance with Testing Requirements
All safety- sensitive employees will be subject to urine drug testing and breath alcohol testing as a
condition of employment. Any safety- sensitive employee who refuses to comply with a request
for testing shall be removed from duty and their employment terminated. Any safety- sensitive
employee who is suspected of providing false information in connection with a test, or who has
been suspected of falsifying test results through tampering, contamination, adulteration, or
substitution will be required to undergo an observed collection. Verification of these actions will
result in the employee's removal from duty and their employment terminated. Refusal can
include an inability to provide a sufficient urine specimen or breath sample without a valid
medical explanation, as well as a verbal declaration, obstructive behavior, or physical absence
resulting in the inability to conduct the test.
4.5 Treatment Requirements
All employees are encouraged to make use of the available resources for treatment for alcohol
misuse and illegal drug use problems following the guidelines set forth in the transit system's
personnel policies. The cost of any treatment or rehabilitation services will be paid for directly by
the employee or their insurance provider. Safety- sensitive employees that test positive will be
evaluated by the Substance Abuse Professional (SAP) to determine if s/he requires assistance in
resolving problems associated with alcohol misuse or drug use.
4.6 Controlled Substances
Employees who perform a safety- sensitive function are prohibited from using or
ingesting prohibited drugs at any time, except when the use is pursuant to the instruction of a
physician who has advised the employee that the substance does not affect the employee's ability
to safely perform his or her job. Any employee taking such a substance at a physician's
instruction must inform the transit system of such drug use. The transit system retains the right to
verify the use with the employee's physician.
The appropriate use of legally prescribed drugs and non - prescription medications is not
prohibited. However, the use of any substance which carries a warning label that indicates that
mental functioning, motor skills, or judgement may be adversely affected must be reported to a
transit system supervisor. In addition, the employee must obtain a written release from the
attending physician releasing the person to perform their job duties any time they obtain a
performance altering prescription.
A legally prescribed drug means that an individual has a prescription or other written approval •
from a physician for the use of a drug in the course of medical treatment. It must include the
patient's name, the name of the substance, quantity/amount to be taken, and the period of
authorization. The misuse or abuse of legal drugs while perforating transit business is prohibited.
As referred to in this policy, a controlled substance or prohibited drug means marijuana
cocaine, opiates (e.g., heroin, codeine), amphetamines or phencyclidine (PCP) as well as any
drug not approved for medical use by the U.S. Drug Enforcement Administration or the U.S.
Food and Drug Administration. FTA regulations currently prohibit the performance of
safety- sensitive functions when a prohibited level of these drugs is detectable in the employee's
urine.
Testing of non - safety- sensitive employees, applicants for non - safety- sensitive positions and any
testing of safety- sensitive employees over and above the requirements of FTA regulations will be
performed pursuant to the transit system's policy and under its own authority as permitted by
law. Procedures for drug testing of applicants for non - safety- sensitive employees will be the
same as those the FTA requires for testing safety- sensitive employees.
4.7 Notifying the Transit System of Criminal Drug Conviction
Pursuant to the requirements of the Drug -Free Workplace Act, employees are required to notify
the transit system of any criminal drug statute conviction for a violation occurring in the
workplace within five days after such conviction. Failure to comply with this provision shall
result in disciplinary action, up to and including termination.
• 4.8 Proper Application of the Policy
The City of Hutchinson is dedicated to assuring fair and equitable application of this substance
abuse policy. Therefore, supervisors/managers are required to use and apply all aspects of this
policy in an unbiased and impartial manner. Any supervisor /manager who knowingly disregards
the requirements of this policy, or who is found to deliberately misuse the policy in regard to
subordinates, shall be subject to disciplinary action, up to and including termination.
4.9 Test Sites
The transit system will select an appropriate site for the administration of drug and alcohol tests
which meets the requirements specified by the U.S. Department of Transportation Federal
Transit Administration. Pursuant to the transit system's policy, drug and alcohol testing will be
conducted off the transit system's premises.
The site selected for urine specimens will provide: a privacy enclosure for urination; a toilet; a
suitable, clean writing surface; and a water source for hand washing, which, if practicable, will
be located outside the privacy enclosure. The contractor who conducts the testing will ensure that
access to the testing site is restricted during testing, that unauthorized persons are not present and
that there are no unobserved entrance points to the testing site. Furthermore, the transit system
• shall ensure that the collection site personnel provided by the contractor ensure the dignity and
privacy of the donor and that all collection site personnel are trained to prepare the collection
site, collect specimens, examine specimens and properly label and preserve the chain of custody •
of the specimens. These steps will be taken to protect the employee and the integrity of the drug
testing process, safeguard the validity of the test results and ensure that the test results are
attributed to the correct employee.
Alcohol tests will be conducted with the use of a non - evidential screening devise and/or
evidential breath testing device ( "EBT ") approved for use by the National Highway Traffic
Safety Administration. A Screening Test Technician ( "STT ") will administer non - evidential
screening tests. Only a Breath Alcohol Technician ( "BAT ") will administer an EBT test. Law
enforcement officials certified by the state or local governments to conduct breath alcohol testing
are qualified BAT'S. For a test conducted by such an officer to be accepted under FTA alcohol
testing regulations, the officer must have been certified by a sate or local government to use the
particular EBT used for the test. Alcohol tests will be administered in a location that affords
visual and aural privacy to the employee being tested which is sufficient to prevent unauthorized
persons from seeing or hearing the test results. If the screening test reveals a breath alcohol
concentration of 0.02 or less, the test is negative and will be reported as such. If the screening
test reveals a breath alcohol concentration of 0.02 or greater, a confirmation test will be
performed. Confirmation tests will be performed using an EBT and conducted within 30 minutes
of the completion of the screening test. If the employee must be transported from the screening
test site to the confirmation test site, the employee will remain under direct observation of a
BAT, STT or other employer representative. These steps will be taken to protect the employee
and the integrity of the testing process, safeguard the validity of the test results and ensure that
the test results are attributed to the proper employee. .
Testing records will be released only to those authorized to receive such information.
Analytical urine drug testing and breath testing for alcohol may be conducted when
circumstances warrant or as required by Federal regulations. All safety- sensitive employees shall
be subject to drug testing prior to employment, for reasonable suspicion, and following an
accident as defined in Section 5.2, 5.3, and 5.4 of this policy. In addition, all safety- sensitive or
non - safety- sensitive employees will be tested prior to returning to duty after failing a drug or
alcohol test and after completion of the Substance Abuse Professional's recommended treatment
program. Follow -up testing will also be conducted following return to duty for a period of one to
five years, with at least six tests performed during the first year.
Those employees who perform safety- sensitive functions as defined in Section 3.0 of this policy
shall also be subject to testing on a random, unannounced basis.
Testing shall be conducted in a manner to assure a high degree of accuracy and reliability and
using techniques, equipment, and laboratory facilities which have been approved by the U.S.
Department of Health and Human Service (DHHS). All testing will be conducted consistent with
the procedures put forth in 49 CFR Part 40, as amended.
• Drug and alcohol test results will only be released directly to an authorized representative of the
transit system unless there is a written authorization by the employee. In addition, employees
must give written authorization to release drug and alcohol test information to a SAP when there
is a positive test result and referral to a SAP has been mandated.
An individual outside the transit system's random pool (e.g., the personnel director), will be
responsible for performing the random selection and employee notification if the transit system's
program administrator is included in the random pool. This person is identified in Section 10.0
System Contact.
The transit system affirms the need to protect individual dignity, privacy, and confidentially
throughout the testing process.
5.1 Employee Requested Testing
Any safety- sensitive employee who questions the results of a required drug test under paragraphs
5.2 through 5.7 of this policy may request that the split sample be tested. This test must be
conducted at a different DHHS- certified laboratory. The test must be conducted on the split
sample that was provided by the employee at the same time as the original sample. All costs
associated with split sample testing initially will be provided by the employer, including shipping
and handling transportation, testing and reporting to the Medical Review Officer (MRO). If the
• results of the retest or split sample test is positive, reimbursement for these costs are the
responsibility of the employee. If the result of the retest or split sample test is negative, no
reimbursement will be sought. Additionally, if the result of the split sample is negative, the
employee will be reinstated with no loss of seniority and paid for lost back wages.
The method of collecting, storing, and testing the split sample will be consistent with the
procedures set forth in 49 CFR Part 40, as amended. The employee's request for a split sample
test must be made to the Medical Review Officer within 72 hours of the notice of the original
sample verified test result. Requests after 72 hours will only be accepted if the delay was due to
documentable facts that were beyond the control of the employee.
5.2 Pre - Employment Testing
All applicants for a safety- sensitive position shall undergo urine drug testing immediately
following the offer of employment or transfer into a safety- sensitive position. Receipt by the
transit system of a negative drug test result is required prior to employment. Failure of a pre-
employment drug test will disqualify an applicant for employment for a period of 120 days.
Evidence of the absence of drug dependency from a Substance Abuse Professional that meets
with the approval of the transit system and negative pre - employment drug tests will be required
prior to further consideration for employment. The cost for assessment and any subsequent
treatment will be the sole responsibility of the individual.
In instances where a person is on temporary leave (i.e., vacation, sick, jury duty) no pre-
employment test is required before an individual can resume his/her safety- sensitive duties.
However, in instances where the individual's status within the agency changes or is reclassified •
(i.e., seasonal layoff, leave of absence, out or reassignment for worker's compensation), a pre-
employment test is required prior to reassignment to a safety- sensitive job function.
5.3 Reasonable Suspicion Testing
All safety- sensitive and employees may be subject to a fitness for duty evaluation, and urine
and/or breath testing when there are reasons to believe that drug or alcohol use is adversely
affecting job performance. A reasonable suspicion referral for testing will be made on the basis
of documented objective facts and circumstances which are consistent with the short-term effects
of substance abuse or alcohol misuse. Examples of reasonable suspicion include, but are not
limited to, the following:
1. Physical signs and symptoms consistent with substance use or alcohol misuse.
2. Evidence of the manufacture, distribution, dispensing, possession, or use of
controlled substances, drugs, alcohol, or other prohibited substances.
3. Occurrence of a serious or potentially serious accident that may have been caused
by prohibited substance abuse or alcohol misuse.
4. Fights (to mean physical contact), assaults, and flagrant disregard or violations of
established safety, security, or other operating procedures.
Reasonable suspicion referrals must be made by a supervisor who is trained to detect the signs .
and symptoms of drug and alcohol use and who reasonably concludes that an employee may be
adversely affected or impaired in his/her work performance due to possible prohibited substance
abuse or alcohol misuse.
5.4 Post - Accident Testing
All safety- sensitive employees will be required to undergo urine and breath testing if they are
involved in an accident with a City of Hutchinson transit system vehicle (regardless of whether
or not the vehicle is in revenue service) that results in a fatality. This includes all surviving
safety- sensitive employees that are operating the vehicle and any other whose performance could
have contributed to the accident. In addition, a post- accident test will be conducted if an accident
results in injuries requiring immediate transportation to a medical treatment facility; or one or
more vehicles incur disabling damage; unless the employee can be completely disconnected as a
contributing factor to the accident.
Following an accident, the safety- sensitive employees will be tested as soon as possible, but not
to exceed eight hours for alcohol testing and 32 hours for drug testing. Any safety- sensitive
employee involved in an accident must refrain from alcohol use for eight hours following the
accident or until he/she undergoes a post- accident alcohol test. Any safety- sensitive employee
who leaves the scene of the accident without justifiable explanation prior to submission to drug
and alcohol testing will be considered to have refused the test and their employment terminated.
Employees tested under this provision will include not only the operations personnel, but any •
other covered employee whose performance could have contributed to the accident.
• If there was no collision, but an individual falls on a vehicle and requires immediate transport to
a medical treatment facility, a post - accident test is required unless the driver can be completely
discounted as a c- ntributing factor to the accident.
5.5 Random Testing
Random testing will be conducted for all employees performing safety- sensitive functions at a
random rate established by law. Effective January 1, 1998, the random testing rate for prohibited
drugs is 50 percent and the random testing rate for alcohol is 10 percent. Random tests will be
unannounced and spread throughout all hours of operation and throughout the year. There will be
no pattern to when random tests will be conducted and all employees performing safety- sensitive
functions will have an equal chance of being selected for testing from the random pool each time
random tests are conducted. Employees shall remain in the pool even after being selected and
tested. Therefore, an employee may be selected for a random test more than once during a year.
Employees will be selected anonymously using an identification number having no correlation to
the actual employee names. The employee must report to the collection site immediately after
receiving notification of his/her selection from the random pool. In the event a randomly selected
employee is absent from work on the day when his/her test is scheduled, the employee will be
tested immediately upon his/her return to work, as practicable, unless the employee fails to return
to work before the neat randomly selected testing date.
• A safety- sensitive employee will be subject to random testing for alcohol only while the
employee is performing safety- sensitive functions or just before or just after performing safety-
sensitive functions.
5.6 Return -To -Duty Testing
An employee who receives a verified positive drug test result, an alcohol test result of 0.04 or
greater, or who refuses to submit to any test, may not return to work until the employee is:
1. Evaluated by a SAP who determines that the employee has followed any
treatment program prescribed by the SAP.
2. Passes a return- to-duty test.
A return- to-duty test will be performed only after the SAP indicates that the employee has
completed or is following any prescribed treatment program. In the retum- to-duty evaluation, the
SAP also will determine the frequency and duration of follow -up testing after the employee
returns to duty. The SAP may recommend that the employee be subject to a retum -to -duty test
for both drugs and alcohol even if the employee only tested positive for one or the other. To pass
the return - to-duty test, the result must be a verified negative drug test result and/or an alcohol test
result of less than 0.02.
5.7 Follow -Up Testing
Employees permitted to return to duty are subject to unannounced follow -up testing. The SAP •
will determine the frequency and duration of the follow -up testing. A minim of six follow -up
tests during the first 12 months after the employee returns to duty will be performed. The testing
period shall not exceed 60 months from the employee's return to duty. Follow -up testing is
separate from and in addition to the regular random testing program. Accordingly, employees
subject to follow -up testing will remain in the standard random pool and will be tested whenever
their names come up for random testing, even if this means being tested twice in the same day,
week or month.
The SAP may recommend that the employee be subject to follow -up testing for both drugs and
alcohol even if the employee only tested positive for one or the other. Therefore, an employee
who is subject to follow -up drug tests may be required to take one or more follow -up alcohol
tests with a result of less than 0.04. If the employee is subject to follow -up alcohol tests, the
employee may be required to take one or more follow -up drug tests with a verified negative
result. Follow -up alcohol testing will be conducted only just before, just after or during the
period the employee is to perform a safety- sensitive function. All costs associated with follow -
up testing are the responsibility of the employee.
The City of Hutchinson will display and distribute to employees perforating a safety- sensitive .
function, educational materials explaining the requirements of the FTA Drug and Alcohol
Testing Regulations and its policies and procedures. Employees and supervisors who perform a
safety- sensitive function also will be provided at least 60 minutes of training on the effects and
indications of drug use. Employees will be required to sign a form indicating that they have
received a copy of the policies and procedures. This form will be kept on file.
Any safety- sensitive employee who tests positive for the presence of illegal drugs or alcohol
above the minimum thresholds set forth in 49 CFR Part 40, as amended, will be referred for
evaluation by a Substance Abuse Professional (SAP). A SAP is a licensed or certified physician,
psychologist, social worker, employee assistance professional, or addiction counselor with
knowledge of and clinical experience in the diagnosis and treatment of drug and alcohol- related
disorders. The SAP will evaluate each employee to determine what assistance if any, the
employee needs in resolving problems associated with prohibited drug use or alcohol misuse.
Assessment by a SAP or participation in the City of Hutchinson transit system's Employee
Assistance Program does not shield an employee from disciplinary action or guarantee
employment or reinstatement with the transit system. The City of Hutchinson transit system
disciplinary code should be consulted to determine the penalty for performance -based infractions
and violation of policy provisions.
If a safety- sensitive employee is allowed to return -to -duty, he /she must properly follow the
• rehabilitation program prescribed by the SAP, the employee must have negative return-to -duty
drug and alcohol tests, and be subject to unannounced follow -up testing for a period of one to
five years.
Employees who re -enter the workforce must agree to a re -entry contract. That contract may
include (but not limited to):
1. A release to work statement from the Substance Abuse Professional.
2. A negative test for drugs and/or alcohol.
3. An agreement to unannounced frequent follow -up testing for a period of one to
five years.
4. A statement of work - related behaviors.
5. An agreement to follow specified after care requirements with the understanding
that violation of the re -entry contract is grounds for termination.
WAIJ MR) 93981 a U 1350 1 Dill EWA a Z43MA I MAII M011 DIMMO I Rold]
All drug test results will be reviewed first by a specially trained physician serving as
MRO. The MRO will notify the transit system directly if an employee's drug test result is
• negative. If the drug test result is positive, the MRO will contact the employee to discuss the test,
to determine if the positive result is valid and to notify the employee that he/she has 72 hours to
request a test of the split specimen. The transit system only will be informed that an individual
has tested positive or negative. The specific drug(s) involved may be disclosed to the transit
system by the MRO. The levels detected will not be disclosed by the MRO to the transit system.
The MRO will verify a test as positive without having communicated directly with the employee
in the following three circumstances: (1) the employee declines the opportunity to discuss the
test result with the MRO; (2) neither the MRO nor the employer contact person (Contact Person)
is able to contact the employee within 14 days of the date the MRO receives the confirmed
positive test result; or (3) more than five days have elapsed since the Contact Person successfully
made and documented a contact with the employee in which he/she instructed the employee to
contact the MRO. If a test result is verified positive under the last two circumstances specified
above, the employee may present to the MRO information documenting that serious illness,
injury, or other circumstances unavoidably prevented the employee from being contacted by the
MRO or Contact Person, or from contacting the MRO within the time provided. The MRO, on
the basis of such information, may reopen the verification, allowing the employee to present
information concerning a legitimate explanation for the confirmed positive test. If the MRO
concludes that there is a legitimate explanation, the MRO shall declare the test negative.
• All safety- sensitive employees with a verified positive drug test result or a confirmed
alcohol test result of 0.04 or greater, including those who have been terminated, will be evaluated •
by a SAP. If the employee's eventual return to duty is permitted under this policy, the SAP may
prescribe a treatment program which the employee must successfully complete or continue to
follow in order to return to work. This treatment program may include referral of the employee
by the SAP to the Employee Assistance Program ( "EAP ") or other treatment provider.
Safety- sensitive employees permitted to return to work following a positive test will be
re- evaluated by the SAP to determine whether the employee has complied with the SAP's
recommendations. After the evaluation and the successful completion of a retum- to-duty test,
the SAP will recommend to the employer the number and frequency of follow -up alcohol and/or
drug test to be administered following the employee's return to duty. The follow -up testing shall
consist of at least six tests in the first twelve months following the employee's return to duty.
The SAP will recommend whether the employee should be subject to both drug and alcohol
follow -up tests. All costs associated with follow -up testing are the responsibility of the
employee.
FTA regulations require that a single contact person be identified to answer questions about this
policy. For purposes of this policy, the contact person is listed below:
Primary Contact •
Name: Brenda Ewins
Title: Human Reso ,rces/T nsit Coordinato r
Address: City ofHutchinson
111 Hassan St. S.E.
Hutchinson, MN 55350 -2522
Telephone Number: 320 -587 -5151
Fax Number: 320- 234 -4240
Secondary Contact
Q= Plot
• Administrato
Has Address: City of Hutch' nson
Hutchins ul► 1
Telephone 1
Fax Number: 320-234-4240
r 1
LJ
►I I DOD] I 01 Lei DI :
Name:
Address:
Telephone Number:
Fax Number:
Name:
Address:
Telephone Number
Fax Number:
•
Contact Name: Iffi(MUMMOMM-i 99 Mit
. C •r•
Address: P.O. Box 1687
LaCr osse , Wl 54602-16
Telephone . . 1'
Fax Number: 608-782-7794
Name:
Contact Person:
Address:
Telephone Number:
Fax Number:
•
16.0 SAFETY-SENSEEIVE FUNCTION .
The job titles of those that perform safety- sensitive job functions are shown below:
Job Title Transit Driver
Job Title Transit Dispatcher
Job Title
The transit system has the right to modify this policy as changes in regulation or law occur.
r
�J
C
•
Hutchinson Citv Center
111 tt s n street SE
Hulchhmm b1N 55350 -2522
320.587.515 VFax 320 - 234.4240
1. The City policy requires that all employees and job applicants complete this form before
undergoing a test for drug or alcohol use.
I, . (employee /applicant name) have seen and been
given a copy of the City of Hutchinson Policy Implementing the Federal Transit Administration
Regulations on Drug Use and Alcohol Misuse.
Date:
(Signature)
0 (employee /applicant name) refused to sign this
form on ( date).
Stated reason for refusal:
(Signature of the person providing
employee/applicant with this form)
Any employee /applicant asked to sign this acknowledgment will receive a Termessen Warning
specifying: 1) The reason the data is collected; 2) How the data will be used; 3) Whether the person can
refuse or is legally required to supply required data; 4) The consequences of supplying or refusing to
supply the requested data; and, 5) Who will have access to the requested data.
P=n .n raYCIM PM -
0
2. The City policy requires that all employees and job applicants complete this form before
undergoing a test for drug or alcohol use.
I, (employee /applicant name) have seen and been
given a copy of the City of Hutchinson Policy Implementing the Federal Transit Administration
Regulations on Drug Use and Alcohol Misuse.
(Signature)
name) refused to sign this
form on ( date).
Stated reason for
(Signature of the person providing
employee/applicant with this form)
Any employee /applicant asked to sign this acknowledgment will receive a Tennessen Warning
specifying: 1) The reason the data is collected; 2) How the data will be used; 3) Whether the person can
refuse or is legally required to supply required data; 4) The consequences of supplying or refusing to
supply the requested data; and, 5) Who will have access to the requested data.
U
• RESOLUTION NO. 11087
RESOLUTION ESTABLISHING A DRUG FREE WORK PLACE POLICY
FOR CITY OF HUTCHINSON EMPLOYEES COVERED BY FTA REGULATIONS
WHEREAS, the City of Hutchinson recognizes that alcoholism and other drug dependencies are
significant social problems with a potential for causing severe effects to the transit system's work
force. The City of Hutchinson. recognizes that such drug dependency may be an illness.
Consistent with this understanding, the City of Hutchinson has an obligation to insure that its
employees perform their jobs safely, efficiently and in a professional manner.
WHEREAS, the purpose of this document is set forth the City of Hutchinson Policy regarding
alcohol and other drug use in the workplace and to comply with the Drug Free Workplace Act in
accordance with the terms of 49 CFR Part 653, and alcohol misuse prevention program in
accordance with the terns of 49 CFR Part 654. I further certify that the employee training
conducted under this part meets the requirements of 49 CFR Part 653.
0
(Mayor)
(Date)
(City Administrator)
(Date)
I hereby certify that the foregoing resolution is a true and correct copy of the resolution presented
to and adopted by the City Council of the City of Hutchinson at a duly authorized meeting
thereof held on the day of 19_ as shown by the minutes of
said meeting in my possession.
(Name)
rjty Administrator
(Title)
WA
i
October 9, 1998
To: Mayor & City Council
From: Marilyn 1. Swanson, Administrative Secretary
:1 : 1 ► 1: ► y : :: ► ' -ITI l I 11
Since it will be necessary to reschedule the Flood Giant Project public hearing, Rebecca Stoen has
recommended the date of November 10, 1998 at 6:00 p.m.
•
/mjs
40
• October 13, 1998
To: Honorable Mayor and City Council
From: John Olson, Asst. Public Works Dir.
Subject: Purchase of Snow Removal Equipment to be mounted on Single Axle Truck
Bids were recently received for the purchase of Snow Removal Equipment. Snow removal
equipment includes a dump box, snowplow, petrol wing, underbody blade, command/ootrol for
hydraulic system, and lighting.
Our goal continues to be presenting the JNff proposals to the City Council. This may not mean
that the least expensive proposal is presented. Because snow removal equipment is kept for at
least 15 years, it Is more Important to purchase quality equipment that fits the City's needs than to
purchase the least expensive equipment for purely monetary reasons.
The Snow Removal Equipment presented by Crysteel Truck Equipment was recommended
because of Its strength, maintenance requirements, and overall cost.
The Snow Removal Equipment presented by J -Craft Trull Equipment is our second
recommendation. J- Craft's equipment has a very good reputation and has, until very recently,
been the choice of MNDOT. We did not, however, feel the additional $2,870 could be Justified.
There are only limited differences between the presentation made by Crysteel and J -Craft.
The last priority recommendation is for the Snow Removal Equorient presented by Aspen/Reach
Equipment. The dump box proposed by Aspen/Reach includes exposed ribs, which are very
susceptible to corrosion, especially since fenders are not available.
We have had some negative experience with snow removal equipment provided by Fdnk, which
Aspen/Reach represents. In their defense, however, they have provided good service to try to
correct the problems.
The underbody plow proposed by Aspen/Reach Is a full Y.' thinner than those proposed by either
Crysteel or J -Craft. We are concerned about the strength of the underbody blade. The spring
attenuator system used by the manufacturer appears to be less durable than others proposed.
No lights, hitching systems, mirrors, or fenders were included In the bid, which was acceptable.
The estimated cost of these additional items Is $4,000 for material and $750 for labor.
Central Garage mechanics and equipment operators had an opportunity to view examples of the
equipment and discuss their concems with representatives at the recent MN Fell Maintenance
Expo in St. Cloud. Items of concern were brought to the attention of the representative of
Crysteel, J- Craft, and Aspen/Reach. Central Garage employees and potential operators of the
Snow Removal Truck were presented with each of the proposals sent by various vendors.
There were three proposals presented for the Snow Removal Equlpmerd package:
1) Crysteel Truck Equipment $45,980 + options $3,124 = $49,104
2) J -Craft Truk Equipment $47,213 + options $4,781 = $51,974
3) Aspen/Reach Equipment $41,428 +'estadd'I$4,750= $48,178
The apparent low bid was from AspeNReach Equipment, however, after Central Garage
• employees and operators reviewed the specifications and proposals presented by the various
vendors, the following recommendations were formed:
VA
! ll %'f 1�:41fa1.-Jdl�; l.41
Equi pment r r -•f
Addit ions:
Western style box
12' Snowplow flap
Plow parking jack
Strobe package
Plow lighting
Wktg lock vaAre
Poly fenders
Plow mirrors
Bads -up alarm
Hitch (towed units)
Brakes (towed units)
Deletions:
Skid shoes for plow
Net Adjustment for AdditionslDeletions: $3.124
Total Price: $49,104
Equipment: J -Craft Truck Equipment
$47,213
Additions:
12' snowplow flap
Strobeftht system
Plow fights
Poly fenders
Mack mounting
Hitchdbrakes (towed unit)
SanderMdng lights
•
Deletions:
Plow lights on overhead bar
Net Adjustment for Additions/Deletions:
$4.761
Total Price:
$51,974
Equipment: Aspen/Reach Equipment
$41,424
Additions: None available
Deletions: None available
Additional equipment required:
Materials (est.)
$ 4,000
Labor(est.)
5 750
Total Price:
$46,176
The action for consideration this ~irvg is to authorize the purchase of.
a) Snow Removal Equipment, as proposed, from Crysteel Truck Equipment for $49,104, as bid,
and other taxes and fees required by tow.
r�
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• BI)4lrRY .
f� l
[**Cooperative Purchasing Vendor, State of
#1) ••CRYSTEEL
#2) ] -CRAFT
#3) ASP£N/REACH
MN]
Crysteel box and roller combo hoist,
10'
]-Craft box and Rugby hoist, 10'
Rugby box & Rugby hoist, 10' box
BOX
Crossmemberless ( Westem Style)
Crossmemberless (Western-style)
Ribbed crossmembers
[ ( -) Ribs ]
Monroe, poly moldboard, I1'
Falls, steel moldboard, l l'
Frink, poly moldboard, I I'
Quick hitch, positive pin
Quick hitch, positive pin
Pin hitch, w /angled rums
PLOW
[ + Poly moldboard, one operator hitch ]
[ ( -) Prior experience with excess wear on
parts I
Monroe, double function, 11'
Falls, double function, I V
Frink, double function, l F
Hydraulic benching w /out push arm
Cable operated benching, w /push amt
Hydraulic benching — w /out push arm
WING
Nitro attenuator
[ ( -) Prior experience with excess wear on
[ ( +) Cable ]
parts ]
Monroe, 1" moldboard
Falls, 1" moldboard
Henke, 'R' moldboard
UNDERBODY
Spring attenuator
Nitro attenumor
Spring attenuator
[ ( -) Strength ]
COMMAND /CONTROL
Force America
Force America
Force America
"Command All"
"Command All"
"Command All"
LIGHTS
ECCO 9400 Lighting system
Whelen strobelplow
None bid
BASE PRICE
$45,980
$47,213
$41,426
ADD: Western Style box
$155
ADD: 12" Snowplow flap
$150
Incomplete. Vendor was contacted with
12" Snowplow flap
$145
Strobe/light system
$2191
information required to adjust bid for adequate
Plow parkingjack
$195
Plow lights
$450
comparison.
Strobe package
$750
Poly fenders
$700
Plow lighting
5850
Mack mounting
$650
Wing lock valve
$200
Hitchlbrakes for
CONCERNS:
Poly fenders
$500
Towed unit
$580
1) Ribbed Crossmembers on box.
OPTIONS
Plow mirrors
$169
Sander /wing lights
$190
2) Strength of underbody.
Back -up alarm
$ 65
3) Add -on light packages are more
Hitch - towed [nits
$445
DEDUCT: Plow lights on
expensive than integral lights.
Brakes -towed units
$190
overhead light bar
-5150
DEDUCT: Skid Shoes
4540
OPTIONS ( +/ -) +$3124
OPTIONS ( + / -) +$4761
FINAL BID PRICE
$49,104
$51,974
$41,426
0
�J
I
Hutchinson City Center
111 Hassan Street SE
Hutcblo n, MN 55350.2522
320 - 587- 5151/F" 320.734 4240
M E M O R A N D U M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Revised Agreement with RailAmerica for 5 Avenue
SE Crossing
DATE: October 8, 1998
Attached please find all related correspondence for the above referenced agreement.
The Agreement will take approximately 2 weeks to execute by Mn/DOT after we
receive it back from Rail America.
We recommend approval of the Revised Agreement.
( 1)
Primed on rayded papa -
Hutchinson Citv Center
Ill Ft a Street SE
Hutchinson. MN 55350-2522
320 - 587- 515VFm 320. 2344240
Ralph Iden, VP Real Estate & Industrial Development fax: 517.823.3794
RailAmerica
101 Enterprise Drive
Vassar, MI 48768
RE: 5" Avenue SE Crossing Agreement
Dear Mr. Iden:
Per our previous discussion, attached is a revised agreement for the new crossing at 5' Avenue
SE. We currently have completed all the work at the site in according with our verbal agreement,
and have paid all costs associated with this work. However, the Minnesota Department of
Transportation will not allow us to open the crossing due to conflicts with the previous
agreement, which indicate that a signal will be installed.
The new agreement calls for the City paying all costs to install a signal in the future if certain
traffic counts are met. Based on my discussion with Harry Krog of RailAmerica and Sheldon
Nies of the Rail Authority, it does not appear as if this is likely in the foreseeable future. Sheldon
has reviewed and signed the agreement. Since this route must be closed until this document is
approved, and a new Commissioner's Order is completed by the State, we would appreciate your
prompt consideration. We are receiving local and political pressure to open this route.
Also, we are working with Mr. Krog to help repair /upgrade other crossings, and will be removing
the crossing at 4" Avenue SE in the spring, per the request of RailAmerica.
I am faxing a copy for your review, and mailing the copies for signature with the previous
documentation. Please sign and return all 4 copies. The Agreement is proposed to be approved
by the Council on Tuesday the 13'". You can contact me at 320 - 979 -6690 (cell phone) if you
have any questions or comments. Thank you!!!
P. Rodeberg, P
Works
attachment
cc: Marc Sebom— City Attorney Bob Kilgore - OSM
Sheldon Nies — Rail Authority Ron Mattson — Mn/DOT Rails (161 St. Anthony /St. Paul 55103)
file: 5 Avenue Bridge & Roadway
Road W rwyckd wve -
t- (4�t)
October 8, 1998
A = F.F.MFNT
New Rail Grossing on 5' Avenue SE in Hutchinson, Minnestoa (Revised: October, 1998)
THIS AGREEMENT, made and entered into by and between The City of Hutchinson,
Mcleod County, Minnesota, hereinafter referred to as "THE CrrY" and Rail America,
hereinafter referred to as "THE COMPANY ".
WITNESSETH
THAT, WHEREAS, THE CrrY proposes to construct 5th Avenue across the right -of -way and
track of THE COMPANY within THE CrrY; and
WHEREAS, the proposed 5th Avenue will require establishment of a new public at -grade
crossing of THE COMPANY'S main track in Hutchinson, Minnesota: and.
WHEREAS, the new crossing will be a standard crossbuck design with safety and pavement
markings; and
WHEREAS, THE CrrY proposes to construct 5th Avenue in the location as shown on the
plan attached hereto and marked Exhibit "A "; and
WHEREAS, the parties hereto desire to set forth the terms and conditions for establishment,
construction, operation, and maintenance of said crossing; and
WHEREAS, authorization must be received from the State of Minnesota, Commissioner of
Transportation, for establishment of the proposed new grade crossing; and
WHEREAS, the previous agreement between the CrrY and THE COMPANY dated January
27, 1997, for said at -grade crossing is hereby voided and reworded as stated in the following
Sections of this Agreement. Reasons for this action are as follows:
1. The previous agreement contains statements based on assumptions that are now out -of-
date. The use of the rail line at said crossing has decreased significantly due to loss of sales
and product changes from area industries. The previous agreement assumed higher volumes of
rail traffic than will likely occur in the foreseeable future. The number of trains at said
crossing have decreased from 5 or 6 per week to 2 (moving at a speed of 5 -10 mph) since
1997. In addit ion, the cost supplied in the previous agreement for a signalized crossing was
based on the procurement of a salvaged unit that is no longer available from the COMPANY.
2. The CrrY and the COMPANY agree that it will be necessary to monitor the future
roadway and train traffic volumes to determine whether or not a more sophisticated
crossing system is required, as stated in other Sections of this Agreement. A threshold
for this decision has been established in this Agreement.
NOW, THEREFORE, in consideration of the premises and of the mutual covenants and
agreement as hereinafter contained, the parties hereto agree as follows:
r ()
Section 1. Standard Provisions
The Minnesota Department of Transportation "Standard Provisions for Highway- Railroad
Agreements" attached hereto are hereby made a part of this Agreement.
Section 2_ Ri -0f- -way
THE CITY hereby agrees that it will negotiate with THE COMPANY for the granting by
separate instrument and subject to THE COMPANY'S right therein, of a right -of -way
easement required for the construction and maintenance of said 5th Avenue at grade crossing.
Section 3. A sessme!Ys
THE CITY shall secure, or cause to be secured , all rights -0f - -way or easements required for
its project in addition to that provided for in Section 2 hereof and shall construct and compi.x
its project all without cost or assessmen to THE COMPANY.
7 1.i •lid to I MI i
Section 5. Work Performance And Time Schedule
THE CITY shall cause the installation of new crossing surfaces on the 5th Avenue crossing, as
indicated on attached plan marked Exhi bit "A ". THE CITY shall furnish all material and
labor necessary to complete the project, but may use its regularly employed force for
installation.
THE CITY shall coordinate the crossings work with THE COMPANY. Work on the project
may be completed prior to the road work on 5th Avenue but shall be completed within thirty
(30) days of notification that a contract for the road work has been awarded. If THE CITY
determines it is not possible to complete the work within the period herein specified, it shall
make a written request to THE COMPANY for an extension of time for completion, setting
forth therein the reason for such extension.
As warranted in the furore, THE CITY agrees to install an active warning signal crossing
system if the product of the roadway average daily traffic (ADT) and the number of trains per
day exceeds 4, 000. (The CITY and the COMPANY understand that there is no threshold
warrant established by Mn/DOT for a new crossing and have therefore established this figure
as a criterion to monitor conditions.) The roadway ADT will be recorded every two years and
THE COMPANY will provide rail usage data to THE CITY at the same interval to monitor
for this potential need.
Section 6. Proiect Cost Allocations
A. THE CITY shall be responsible for the total cost of installation of a future
active warning crossing signal system with motion sensors (either gated or cantilever
type), if warranted in the future. THE CTTY shall be responsible for the actual costs of
the materials for the installation of the crossing surfaces, including preliminary
engineering costs and required signing, up to 120 percent of the total estimated cost as
set forth in paragraph B.
B. It is understood that the following estimate is for informational purposes only.
The estimated cost of the work to be done by THE CITY is as follows.
0
COST ESTIMATE SUMMARY
LOCATION
DR.SCRIMnW
ESTIMATED COST
5th Avenue
72 L.F. Concrete Crossing
$25,000 (CITY)
Possible addition of active
$85,000.00 (CITY)
warning signal system (if
warranted in the future)
TOTAL
$110,000.00
Notwithstanding any provision to the contrary as stated in paragraph 3.A, of this
Agreement, THE CITY'S costs shall not exceed 120 percent of that amount which is
listed above as " TOTAL ". THE CITY'S total cost liability may only increase with its
approval and THE CITY reserves the right to not participate in project costs incurred
without its prior consent
Section 7. Work Changes
In the event it is determined that a change from the statement of work to be performed by THE
CITY, as outlined in the estimate above, is required, it shall be authorized only by an
amendment to this agreement executed prior to the performance of the work involved in the
• cbange.
Section 8. MRmt:D=
In Consideration of THE CITY'S participation in this project, THE COMPANY further
agrees to maintain the crossings at its sole expense with the same type of surface material for
the anticipated service life of the installed material. If THE COMPANY wishes to change the
type of surface material during this period, it must notify and receive approval from THE
CITY. Damage done by either THE CITY or THE COMPANY to the crossing surface
material must be repaired as soon as practicable by THE COMPANY. The party or parties
responsible for the damage shall be responsible for the cost of the repairs.
When the crossing surface needs to be replaced at the end of the anticipated service life of the
installed material, the affected parties will negotiate a new agreement concerning the renewal
of the crossing surface in accordance with the statutes that are in existence at the time.
Section 9. Fumire Removal
The crossing surface provided for in this agreement shall not be removed except pursuant to
the requirements set forth in Minn. Stat. 219.072 to 219.074.
In the event that either railway or highway improvements necessitate a rearrangement of the
crossing surface at the crossing, the party requiring the improvement shall bear the entire cost
• of the rearrangement.
In the event THE COMPANY abandons its railroad operations over said track in the future,
THE CITY may, if it desires, remove the trackage and restore the resulting pavement void and
maintain the roadway at its sole cost and expense. 0
Section 10, Detours And Work Z one Traffic Control
H there is a need for a road detour in connection with the installation of said crossing surface,
it shall be THE CITY'S responsibility to set up the road detour and detour signing. THE
CITY shall bear all costs involved in setting up the toad detour.
THE CITY must be notified 15 working days in advance of when the road will be closed.
If a road detour is not feasible, the City shall furnish, erect and maintain all necessary traffic
control devices required to provide safe movement of vehicular traffic through the project area
during the entire period from the beginning of construction to the final completion thereof.
Traffic control devices include, but are not limited to, barricades, warning signs, trailers,
flashers, cones, drums, pavement markings and flagmen as required and sufficient barricade
weights to maintain barricade st ability. THE CITY shall be responsible for the immediate
repair or replacement of all traffic control devices that become damaged, moved or destroyed,
of all lights that cease to function properly, and of all barricade weights that are damaged,
destroyed or otherwise fail to stabilize the barricades.
11 = F a� l Employ nt Qypa t<nity_
the performance of this Agreement, THE COMPANY agrees to the following
No person shall, on the grounds of race, color, religion, age, sex, disability, marital states, IW
public assistance status, criminal record, creed or national origin, be excluded from Hill
employment rights in, participation in, be denied the benefits of, or be otherwise subjected to
discrimination under any program, service, or activity under the provisions of any and all
applicable federal and state laws against discrimination including the Civil Rights Act of 1964.
If during the term of this Agreement it is discovered that THE COMPANY is not in
compliance with the applicable regulations as aforesaid, or if THE COMPANY engages in any
discriminatory practices, then THE CITY, through the office, may cancel said Agreement as
provided by the cancellation clause of this Agreement
wi
A. Maintain records which reflect all revenues, costs incurred and services
provided in the performance of this Agreement.
B. Agree that THE CITY, the State Auditor, or legislative authority, or any of
their duly authorized representatives at any time during normal business hours,
and as often as they may deem reasonably necessary, shall have access to an the
right to ex amin e, audit, excerpt, and transcribe any books, documents, papers,
records, etc., and accounting procedures and practices of THE COMPANY
which are relevant to the contract.
Section 13 IndmWficarion Andbmn=
THE COMPANY agrees to indemnify and save harmless THE CITY, its officers and
employees against any and all costs, damages, and claims whatsoever for damage or injury to
any person or persons, firm or corporations arising out of any negligent or intentional act of
THE COMPANY, its agents, officers or employees during the performance of this agreement.
THE COMPANY shall provide and maintain in force during the life of the contract, insurance
coverage in the following amounts:
SCWon 14. Mercer
• It is understood and agreed that the entire agreement of the parties is contained here and that
this contract supersedes all oral agreements and negotiations between the parties relating to
this Subject matter. All items referred to in this contract are incorporated or attached and
deemed to be part of the contract.
Section IS- AsMgmmnt And Receivables
Any party to this agreement may assign any receivables due them under this agreement,
provided, however, such assignments shall not relieve the assignor of any of its rights or
obligations under this agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in
duplicate counterparts, each of which shall be considered as an original by their duly
authorized officers, as of the dates below indicated.
0
Per
Pf son
Each
Occurrence
WORKERS COMPENSATION AND
—
$100,000
EMPLOYER'S LIABILITY
(As required by law including all states
endorsement)
COMPREHENSIVE G ENERAL
$200,000
$600,00
LIABTT.TTY
(Including Premises and Operations,
Independent Contractors)
SCWon 14. Mercer
• It is understood and agreed that the entire agreement of the parties is contained here and that
this contract supersedes all oral agreements and negotiations between the parties relating to
this Subject matter. All items referred to in this contract are incorporated or attached and
deemed to be part of the contract.
Section IS- AsMgmmnt And Receivables
Any party to this agreement may assign any receivables due them under this agreement,
provided, however, such assignments shall not relieve the assignor of any of its rights or
obligations under this agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed in
duplicate counterparts, each of which shall be considered as an original by their duly
authorized officers, as of the dates below indicated.
0
! *!4!IIal y E�
MINNESOTA DEPARTMENT OF TRANSPORTATION
AND
CITY OF HUTCHINSON
CONST"TID4 fiAH IOA: T T T f ION
LOCATED: 5th A F
CU6T 5 PL/11S ( : - A. 71.11611. I N0. 1 51 P.155 -
STATE AID PH" CT ....... ............ .133 -101-05
OAM LENGTH . ........................580. 7970 .5MT9780
BRIDGES LENGTH ....................... P38.7801 .138TOU
fXEPT Ift LEWN .....................W1 WA
V LENGTH .... .......................588.797N .588797Fi
AEF. POINt ........... ........ SU..11010.858 TO NEF- STA.1+599.655
DESIGN DESIGNATIIM-
S.P. 130- 108 -OS IS9n AVENUE)
N Mu! • YD
ALF lwvrrn Vas) 1941 •
ACT (Fun a Fasl 201ia 6uD
0XV @salon Hr.VOI.12016 • 611
D ID41.11ala1 Dla+r.l .
f INNVY CST .Wl) - 10%
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0
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No , at PArRlrq Lmlaa 0
LEGEND
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..
V.1. pas x�pm1 .............
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■
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............
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INDEX MAP
LOCATIC
MCLEOD
WILLMAF
". 133-K"
ATTENTION
THIS IS A
METRIC FLAN
r
Y11WFI[.M K"m9 Q m
R[ arm. 10 1. I a IO I
ryf11C I = Ur ' - VEIL IM
Z - (d ,)
03/17/99 FRI 11:17 FA3 5178233794 RailAneriCa VAS
19002
4 Rai (America i m.
'- 101 Entarpri
Vaaaar Ml
$17102 -0000- FAX 517JO23.372A
Mr. G. Batty Anderson
Arnold, Anderson k Dove
101 Park Place
Hutchinson, MN 55350.2363
Re: 5th Ave. SE Bridge & Roadway (City Proj 97 -071-3)
S.P. 133 -1 OB-05
Rail Croaaing
Dear Barry.
•
While our respective offices are making minor alterations to the elusive easement
to provide for my signature to be notarized in Tuscola County Michigan, rather than
McLeod County Minnesota, another unsigned agreement has surfaced
Daktft Rail (DR) general manager, Harry Krog received the attached letter from
Quentin Larson, Project inspector. Note it appears the agreement between the City and
DR covering installation of the crossing was never executed by both parties. Apparemly
a draft at one time was signed by William Roufs on behalf of the Company (DR) but
was not signed by the City. Mr. Roufs, by the way, left our company about a year ago.
our Engineer, Mark Garvin tells me the installation CO%tc fOr the signal system will be.
in the area of 526,000. We have no record of corporate approval having been zramed to
commit to this expenditure. Given DR's financial condition. today, it cannot bear such
a cost. An& the draft sets limits on material costs beyond the stated estimate with DR
nevetthelen obligated to complete the project Given the fact that more than a year has
vatspired, these ammmes are out of date. Thus, the impact is an even greeter financial
liability for DR- And, Itankly, such an investment, if the money were available, would
better serve the railroad and Us customers in the form of track maintenance.
We arc also concerned that wording in the project cost allocation station leaves it
unclear as to whether the city is paying the material cost of the signal system or just the
croasting•
Finally, as Use owner of the property, McLeod County Rail Authority should be a party
to the agreement. But, it is tot
0
5 4)
£0:39t1d Ob2b b£2 02£:01 960b- Les -02£ 3n00 Nosaaa H G�:WO0u 05:90 86- 81 -dcfd
, 4/17/98 FRI 11:18 FAX 317523794 R81Ltaerlca VAS
b. Bury Aadarson
page 2
in view of all of the above, we request that a new agteerne t be negotiated; that the
Rail Authority be allowed to participate; and, that the City agree to pick up both the
installation and material coats of the signal systan.
Since it appears this is an 1 Ith how pmhlem cm both sides of the issue, prompt attention
to these issues appears necessary.
SiMetely.
/+
xol—
Ralph Idea
Assistant vim President
Rawl F....., & Indu3triai Development
cc. H. Krog
J. Mciarcn
G. Laalc_w, Esq.
S. Nies
Qooa
L_J
•
E
0 {/17/96 FRI 11:0 FAX. 5178233794 Ra1lAaarica VAS
-1� -yea u:a:vu
— 4004
MP4 HMehinson City Center
rat at s ant., ac
IIa4t+Is.R MN elMa•lalt
0 o f
F G p,ru n
]sa.an.luvr.. ]sa�s� -�w
Ap►il 7, 1998 r
Mr. Harry I(rog, CAM Manager
Dakota Wail, Inc
200 North Mill Street
Fergus Falls MN 56537
RE- S Ave SE Bridge 8: Roadway (City Proj 97- 07/L3)
S.P. 133-108-05
Rail Crossing
Dear Mr. Krog.
I am writing INS letter to inform you of the schedule for the roadway construction on 5' Avenue
SE. The project was awarded and approved by MnDOT on 11119/1997, with Structural
Spoeialtis Inc. of t4utahinaon being the prim. eoetraator. Smwo, +1 Speciakics Inc wnrkad
most of the winter months on that bridge structure and ibis past week has started on the roadway
excavation and embankment. The underground will fellow, starting approximately the first week
of May. The underground will be followed by Class 5 Aggregate, Curb and Gutter and Paving
• starting approximately G/l /1994.
At the time this letter is written, the City is unable to find any document covering the installation
of the nil crossing and stop arms that has been signed by both that City and Dakota Rail. I f we
are unable to and said document, the City must go through Council approval on the agreement.
We do have a draft copy of the agreement and under Section 5 - Work Performance and Time
Schedule - Dakota Rail is to be notified that the City Project has been awarded. We are
proceeding with the project, assuming that there may be minor ehangas, but due to timetable, we
wanted to allow Dakota Rail as much notice as r o ftihle eo schedule and complete your work.
If you have any questions, feel free to call me at 1 -500- 955.8322.
SincereI
rw
r
Quentin Larson
Projcrt Inspector
QUpV
cc, John Rodabarg, Director of Enginaer9ng/Publie Works
file: SP 133 -108 -05
1-3/97 -07
• ^burl w ter rsry
04/15/96 WHO 16:03 ITI/RX. NO 6665)
SO:39Ud 0b2b b£2 022:01. 960t+-LBS -02£ 3WO NOSd3OW (TX)NdU:WO JG :90 86-81 -dcrd
1/17/98 FRI 11 FAX 5178233794 RallAeerlea VAS L�003
,y -Vm ue:3av Y
ACaEONOWr
. r= KGREnGM. made and as pe ' into by and between The City of H 'Whieec+ . Mt txod •
Covaty. bfraaaseta, heninafmr refarmd to m "IIJE CITY" and DalOOta Rail Inc.. hereinafter
n*rred to as "TIC., COMPANY - •
WM'NSSSErM
THAT. VIMREAS. THE CrYY ptoposu to consauet 5th Avenue aQOzs the right of=way and
tra* of THE COMPANY within THE CTfY: and
WHEREA& the proposed 5th Avows wW require eanhWhment of a paw public &&-grade
crossing of THE COMPANY'S main bast in Humchkawn. Minnesota: and
vy Ag, THE 43TY proposaa to ceesnuet 5th Avenue in the location as shown on the plan
attaohad hrsom and madtad R:bibit "A "; and
WHMWAS. the put" hemto desire to set forth the teems and conditions for eatablisimtett.
comatrcoAw opc aw L, and maiatena= of said crossing; and
WMtE1S, aeteerbmion must be rneeived from the Stale Of Minnesota, Corttrriiasioeer of
Transportation, for asnblishmm of the proposed nsw made crossing: and
Now, THMtEpORh3. in ooeudes+doa of the pwrrrhm and of the mmuai covenants and
agmmens as hetrinafter contained. the pYtlea Ireero agree as foUows:
Section 1 Standard Proviaiott Railroad •
The Minnesota Department of T=spasta m "Standard Provisions for Hlgh w■ y-
Apeaoanta' soxched harstu on bmvby made a pan of this Agmemcar.
4~_im Y. tomb&- of -wwV
,.BE CITY hueby Agraa" diet it wdl negotiate with THE COMPANY f0r the treating by
aa'. wwo inswuncat and sobloct to THE COMPANY'S dght denin. Of ■ "&-a -way aaamnent
mquiled for the c umuctioa and maintenance of said 5th Aveane at grade csossing
°e 3 Aaesa�l
ft aired for its
Tl1E CITY shall so- "a
uM or cease to be swumd . au ftht f -way or a wmmiLS rcq
proles[ in Ad"On to UM provided for in Suction 2 lwmf and shall construct and complete its
project all without coat or ssseaaroaat to THS COMPANY.
Minnesota law should apply to all aspects of the agrnematt.
04/16 /96 NM 15:58 (TX /RX NO 6688)
90:390d 002t t£2 02£:01 960b- L9S -02£ 3WO NOSdBOW O :WMW TS :90 86 -81 -&"
04/17/66 FRI 11:19 FAIL 5176233794 RalumorLes VAS
COMPANY shad caum did lastall= of ne w cloning sadaeaa on the 5th Avenue
orosd&& as lndlasad m amd■ed plat msked Exhi bit "A THB COMPANY shall MUM all
mammal and labor necessary to cow do prof but MAY ttaa its regularly ettgdttyed farm
for IUMMUS"I
THE COMPANY shall COI d crmings work with THE CIIIf • Work on the P■ may
be completed prior to the toad work on 5th Avesun but shall be completed within thirty (30)
days of notification that a comam for the toad work has banns aenrdsd. if THE COMPANY
to THE CT
e m eta the work within the period hstmu Specified. It shall
make • w aea it is not PAM to icdon- Setting forth
m ake eitgs pwsCITY for as extatsios of titan for comp
therein the MUM for sseh esLensios.
ya�tea d ptatecr CM A00009 a, eat of /tint.- 1 1a:i� n of ft cantilever
THE COMPANY shall be responsible fat dw cord
type i signals with modal sensom oa Sth Avenue. except the acmd ooW of the
eraretial■ for de% one n.tinn nr the exossina sudw •• indudin[ 9RalindBUT eug hWOMM
mss up to 120 peacewt of the total edinme c ost as set forth in paragraph B. ace to be
Paid by THE CITY. TAE complowd CITY re n"m THE COCOWANY
same time M toes for Ma taasssia4 actaailactually incorporated into do pco+=L
n provided he:ain for astir
0
IL H is osdentood that the following estimate is for informational parposea only. TU
astirrI cost of the wads to be done by THE COMPANY hereunder with its own
ogaipn+ont and tegalmly employ" fatoas sad is Woonimm with TM COMPANY'S
also with such tegulady emplayed forces is as ftlllesra•
pomitbstaedieg any hhwnvkkm to dta contrary as stated In paraQeph 3A of this
THE CITY'S Costs shall not WWMd 120 paccu t of than autoant wkdch is listed above
A VOWS- 'TOTAL.. T1� Ct'r'Y - 2 tour east Uiiltty a +y -way `O�+`r •rite. iws .pd.nval and Tm
CTCX reserves ono stint to mot patdntpr m WON= taia�Y Lw.tttetl wltlteet ohs prior ..w.t if
- nm CITY tep to a00m" my ice. �COMPANY t" nev rt e ae�*M the
P roms. TW t�TY shNl Itch unreasonably
aer2tee 7 Work f
in the ®vent it K detaentited that • edtanac frora the SUM set of work to be perfnnnod by TIM
COMPANY, n outiised is tba aatinvu above, is requited. it shall be authorized only by an
amp to this Waagnant eaeeond prior to the padafnaboe of the wotk involved in the
chengo.
is Coaaidwd m of THE CITY'S participation in dds ptaje;. TM COMPANY huthw agrees
,J 04/14/66 TUB 16:13 iTZ /Rx NO 66631
0006
a._ .r ■ I ■.._et ■ ■ ■_
COST ESTfMATE nTM"Y
,/17/98 FRI J FAI 517923704 RallAtterica VAS
Lc -WS oz o
to l
tttalntalm alto tx�simis m tea sole stc with the am Mw ° wises ch the �
"ivies ife of die iasma male n if TkIL d M=VC itisen TEC' may.
�Pi tt crust ttoa and teemve appsovet sseid amts'
6 f soef�e dorm by a drones d& ry r o o f Piet ��sible for rite
be �etnage dace by eNfise '1THE C1TY � M�iP� Y 0 D �� goal suetsoe ma al IMMa M by
�
due SW be tespoos far dw cart of do eemesial. dw ANSCsed I npsm-
sut{aar needs to he replaced at the sad of the &"ed serv ice life of the
the uosaini Coacern mg
;, the noowat of
Wban aerial yr sill oetl a cave aQae tisu tioee.
die aosalea sarfae a in MMM1amos with the taasuses alts re a O°Ge et the
-[-� 007
eM, 9 FJ�ImBfE�Ytl shag not be resmaved auoept Puesuast to the
The �t ape provided for is this a�oemeae
tut faith la MMIL Stet- 219.072 to 219.07
MiWay Or _ necessitate a mm tyatemeat of the
In the event drat die ero"img. the patty the uMmyetment shat) ben the SWIM cog
ctwsiaf sat'faee
of do greet TM
lm the event THE COMPANY abandon its taiito�ad Mane over said
CITY tree bi ad
cn void Y ma if it dt� t� s. re"Y the and teatcts dw mm P
malouin the roadway at its sots east sad eapemse,
u wesiectimn WW ehe inrailatimm of said ctossltls seDe•
tfa
If theca is a Used far a toad demar tM rued dmonr and detour slgmimt• 4 is
it shall be THE C!"'S eeWORS bitity m sat wp toed datum w iM THE CITY
undusmod that nm CobeANY shsdl coordiwte amY necrosatY die rod desoes
pnor m th ranting ting data. THE MY shall boar d cogs involved in setting up
TtlE Cl'('Y ttitlat be notified
13 "codas days in rA aww of wbea the road will he ckmsd-
Tice CC)UPANY anent ooespleea the wort within 5 days form stattimg in ttedes to beep the toad
elcsare m a miaimuem•
the City shall fttaeish, etsot and maintain W l ee uefftc
V a red "oar is not feasible t of ysltlettUr trifle tlaotegh els P�i'a stO°
eoatiol davkrs tetlmred safe moo m the find completion they",.
during do 09M pstiod ,form the begianatg "naming sibs, ueilets, dashers.
T"ffic eontlal M W&ds, but ate not limited m, bed � o to
nerd dagmso a. mqui1`d baavade wejth
� TIM CrTY shall be tespo.sit+ta ved a drsttoYed. Of all ligbes
eePla of all tafffte eostssol dsnieee out banana damaged.
game end of on
dw bttttirade wdfhn 11iat tits demoted destroyed or
.&.r hiss fail to stabihm du butledas-
Durimt rite 0 10 f 6 em aOen
Of tide AVWCM=t, T ME COMPANY b to dr foliowip
anal. an the Qoessd. of r , color, religion. aria. 06s. dbulr o T"I" W "0' lmeblic
No l>�O° stem" esisrdmal rsooed e pb es osRicaal origin, be excluded Cam fill Mplaymtent
in. be 404W dw benefits of. or be ad'a"tss subomod m dim uO
dgbm is setvias ar activity trader den provisioaa of any and all apptieabk"l
under ear t
GV14 /9e TUB 15:13 [Tii/RI NO 55971
80;390d 002t M2 02£ :O1 960b-LBS-02£ 3x100 NOSZaM 0 0464 :WDU 2599 86-8S-6dH
ri
0
0
04/17/99 SRI 11:21 FAX 5179233794 Ra11A1erica VAS
,. - .ar -y13 uz: air
gate laws opism diraimlwstloe including tits Civil Rights Act of 1961. If during the team of
wgrsenanr it i< diseavmad flat
THE COMPANY is not in compliance with the applicable
mgo COMPANY engages in any disa�' poetises. then
THE QTy. through the offieo, may cancel said Agrfa I as provided by the eenoellssieOt daum
of this Agreement.
r •. r
A. Monnm records which react aA levwtum, costs incurred and services provided
in the psdast'sanoa of this Asmoment.
B. Agree that THE CrFY, the State Auditor, or legislative authority. of any of tbvk
duty authorised reprepsudves at any dins during noting bua hotrs, and as
often as dary may down reasonably necassaey, shut have snows to an the fight to
atamiee. edit. nraap% and haoscribe any books, documents, papers. records, etc..
aid accounting procedures and practices of THE COMPANY which arc relevant
to the mtl act.
E
•
Sues 19. Inde�6carioa And Ieptraace
THE COMPANY agrees ro iod6saMry and save harmless THS CITY, its 0MC911 end cQtloyees
agamet any and an costs, damages, and claims whaueev— foe damag■ or injury to cry Penoa
or Penn= Min of corporations arising out of any negligent at ta46tional as of THE
COMPANY. its agesea, offiCEM or employers dosing alt po krmones of Okla spnematt-
THE COMPANY shall provide and maintain in face during the U* of the eontrsat, io unfttce
covengs in the following amounts:
X14. l
It is artduatood end agn ed that the entire agreement of the parties is contained hat and that this
cows" supersedes all oral agnpnettn and negota wns b tweea the parties misting to t
subject nio act All item refened to in dds eaatrnx are incorporated or attached and demand to
be pen of the oosM
j2gko is Auisnsaerr And R yahles
Any parry to this sneaoeat may assign say receivables due them undo this agreement, provided.
however. smh assigatseah shall not relieve OMs auignor of any of its don or obligations under
this agreement.
� 04/14/96 TUR 13:13 tII/RX NO 66431
Zoos
Per
Pma.
Flach
S
COWS SATION AND
--
$100,000
MUS [LIAR 1TY
(As d by law including all thanes
r"tmd
nc)
Fffidsr ar.N tstewl
5200 000
5600.00
Y Pnnmses and Operations.
Cosuwbmn)
X14. l
It is artduatood end agn ed that the entire agreement of the parties is contained hat and that this
cows" supersedes all oral agnpnettn and negota wns b tweea the parties misting to t
subject nio act All item refened to in dds eaatrnx are incorporated or attached and demand to
be pen of the oosM
j2gko is Auisnsaerr And R yahles
Any parry to this sneaoeat may assign say receivables due them undo this agreement, provided.
however. smh assigatseah shall not relieve OMs auignor of any of its don or obligations under
this agreement.
� 04/14/96 TUR 13:13 tII/RX NO 66431
Zoos
./17/96 FRl 11:21 FAX 5178233794 RallAmerica VAS
IN hom htVe caused this A to be oxmuted m
d, Iicww onu immum mcb f Pis b tbW dO►y Wod'061"d
��� its, 664:6 Of 91b�Ch shall be aonsid�ed p m otigiaat Y
offices. Y of the dma bolow bWkltc&
gimped by M C='Y this
_dxy 19�
SIGNED BY
MAYOR OF 90N
ATTEST® BY CffY AMUN13TRATOR
Bsmused b TIM COWA"Y this
lot , l9
3 L, day of
wrrN>iSS
nasn.so�rv,�os •
_1 04/14/98 7UE 15:13 [?I/RX No 66833 9
•
FAX 'TRANSMISSION
Orr= TAIL VALLLY RAILROAD
200 No"TM KILL 9rNaar
emus rust. Tea 50b37
E 10 738 0073
rmt: e Is 730 7036
Tai David Pieper Date:
Fax N; 612 59$ 5774 PAIPW
Frusta; Bill Roufs
December 31, 1996
1. includins this ever sheet.
Subject: Railroad Crossing At Sth AVC, In HUtoldnson, MN.
COMMENTS:
Please make the following changes in the proposed alywnM:
0
Paragraph 2: - wHMAS, the proposed 5th Avenue will requirc establishment of a new
public at Qrade crossing of the Company s main track in Hatchinson, MN, and"
Insen paragraph calling for the mdallaation of cantilever type crossing sigitale with motiom
sv ngots to be th crossing is paid aced, not at City of Hutchinson. Thm to be
date as had been discussed ed at the same time u
Section 6 B& Cost Sumrnary should read; 72 L.F. Concrete Crossing with cantilever
signals. Cost estimate should be $58,000 ( includes crossing and signal installation)-
If you have any questions, please do not hesitate to call me.
Z00 /9001B '30SSV V R;SO SLLSSOM9 SVd 9S:ZT 96/U /i0
r1
u
[,_ _ - 7 a
OCT i -1998
c1T = tiu "�,.� _NSCN
10 -1 -98
Please see the atttached list of signatures.We need some stop signs
put up in this end of the town. I would be the contact person for
this. Please let me know what I have to do to see this accomplished.
Thank You
Brad Messner
835 Elm Street NG
Hutchinson 234 -6292
11
y'E
G 1n E
d Abp S iTY:;)
5�rec
1 di
c c v��
IV
g�'v Cln
µhn 9rs Ean
73/{ C1/Yt
a � 7� y E��. S�•
314
1C;
IZ5 Elm cSf
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t
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• •
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tot
• To whom it may concern:
We have a handicapped child. She has been diagnosed with Cri-du Chat syndrome. She is
delayed both physically and mentally. She is in need of constant care and supervision. At school
she has a one -on -one aide throughout the day. She has no fear of danger and doesn't understand
that she can be hurt. Heidi is a very active child and is very quick. The street that we live on,
Colorado Street, has a high volume of traffic due to the golf course. Many times there are cars
that travel much too fast and would not be able to stop in time if Heidi were to dart out into the
street. I have contacted the City Hall a few times and haven't had any results. We would like to
see a sign warning of a handicapped child or possibly a stop sign at the bottom of the bill to slow
traffic down or both.
Thank you for your understanding in this matter.
Sincerely,
Yvonne Ewert
7g5c1q,Z,_�,1, , ,�4 , V.
0
•
r-5, F
C
Hutchinson City Center
111 Hassan street SE
Hutchinson, hrN 55350 -2522
320- 587.515VFax 320 -234 -4240
M E M O R A N D U M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Discussion Regarding TH 15 South Improvements
DATE: October 8, 1998
We have been working hectically to complete agreements with Mn/DOT and Ryan Companies
regarding the proposed County Fair Marketplace development along TH 15 South. We expect to
have most major issues resolved by the Council Meeting that would allow Ryan to proceed with the
proposed development.
Issues noted include:
♦ Mn/DOT has preliminarily agreed to allow signal lights at Century Avenue, Denver, Avenue and
Edmonton Avenue. They would like to have all of the lights completed next year and linked to
the South Grade Road lights for timing purposes.
♦ Mn/DOT would like the City to construct improvements to the highway at the same time. These
improvements would include additional left -turn, through and right -turn lanes to serve the
proposed development. This may include the requirement of concrete islands, and the closure
of some access points south of South Grade Road.
♦ Mn/DOT is asking the City to pay for all costs of this construction. They have a policy of
requiring new developments to pay for improvements to serve their development. This would
create a significant financial issue with Ryan and the City , however we believe it can be
addressed
♦ We assume that Ryan Development and other property in the area (Wal -Mart, Minne -Mine,
Applebee's, etc.) would be assessed their share of the cost. At this time, we have estimated a cost
of $200 — 250 /front foot plus signal light costs. We will have a proposed breakdown of the
assessments to Ryan Development for the Council meeting. This may require approval of a
revised Development Agreement.
♦ The City may have to "up-front" some costs with the understanding that Federal funds may be
available in the future for at least a partial reimbursement.
♦ We will be working on a feasible "Staging Plan" that would allow for opening of County Fair
Marketplace next year, with future improvements completed in a timely manner.
Please contact me before the meeting if you have questions or comments.
Pnnred on mcyeted paper-
147/08"98 16:15 MN DOT 411 LLrV* - 320 234 4240 1O. 502 002
firtit
�Srj
NUnneson Deparanmt of Tramportstion
Ukbiet 8 - willmoomanbaw"utchinsoa
2505 Transportation Road Office Tel:
P.O. Box 768
Will=, MN 56201 Fu;
October 8, 1998
John Rodeberg
Hutchinson City Engineer
1 I 1 Hassan Street SE
Hutchinson, MN 55350-2522
Dear Mr. Rodeberg:
320/231 -5497
800.657 -3792
:12012313168
This letter is a sunarrary of items we discussed on October 1. 1998, regarding the proposed Ryan
development along T.H. 15 on the south side of Hutchinson. This is MWDOT's understanding of
our verbal agreement.
It is MWWT's understanding that the City of Hutchinson will bear the cost of any and all
upgrades to T.H. 15 that result from the development proposed by Ryan Development. Some of
the major improvements agreed upon are:
I .
Three new signal lights at Edmonton, Denver and Century Avenues.
2.
Upgrade the signal at South Grade Road to allow interconnects between a future
signal at Airport Road and the other four signals.
3.
Interconnections between all four signals.
4.
A four lane roadway fromsoRtlt of Edmonton Avenue to South Grade Road.
5.
Dual left rums on T.H. 15, or allowance for dual left turns, where warranted.
6.
A closed median between all signalized intersections (except for possibly a
southbound left turn only into the hospital).
7.
All plans/design for the "improvements" and the construction staging will be
presented, by the City, to Mn/DOT for review and approval prior to construction.
As we discussed at the meeting with the City and developer on September 28, 1998, it is
MWDOTs position that the costs to upgrade the capacity and safety of T.H. 15, which are
caused by this development, should be bore by the City and/or the developer. We heard
coFmmnettce with that on both September 28 and October 1.
9
We also discussed meeting soon to discuss options for other safety and capacity enhancements
along the rest of the T.H. 15 corridor, especially in the downtown area. It is our understanding
that the City will develop a planting document which identiTra opportunities (short - and long-
term) for these safety and capacity enhancements.
John, MnIDOT will certainly worts with the City to make this project to go as smoothly as
possible. You will have our complete cooperation to work out details on planning, detail design
(geometries) and construction activities to the best of our ability.
An equat opportuMty employer r q
John Rodeberg
October 9, 1998
Pnge 2
As always, we apprecime and respect the excellent working relationship we have between the
City of Hutchinson Engineering and Planning staff and Mn/DOT.
Please call me is you have any questiom or concerns.
Sitkerely,
t �
David Q. Trooien
Transportation District Engineer
cc: Jon Huseby
Patrick weidemann
Keith Voss
Dave Johnston
An eW9 0MWtu iin'saployer
• DEVELOPMENT AGREEMENT
County Fair Marketplace
CITY OF HUTCHINSON, MINNESOTA
rewb n
THIS AGREEMENT, made and entered into
the day and year set forth hereinafter, by Ryan
Companies US, Inc., Fee Owner, and Delmer R.
Sturges (aka Delmar Sturges) and Doris Sturges,
husband and wife, Fee Owner, hereinafter called the
"Developer"; and the City of Hutchinson, a Municipal
Corporation in the County of McLeod, State of
Minnesota, hereinafter called the "City';
WITNESSETH:
WHEREAS, the Developer is the owner and developer of property situated in the County of
McLeod, State of Minnesota, which has been surveyed and platted as County Fair Marketplace, and;
WHEREAS, City Ordinance No. 464 and 466 requires the Developer to make certain
• improvements in the subdivision;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
I. SITE PREPARATION AND GRADING
It is understood and agreed that the Developer shall be responsible for all work associated with site
preparation and grading. All areas within the final plat, but outside of the rights -of -way, shall be
graded to within 0.5 feet of final grade to allow for proper drainage, and the installation of utilities.
The ponding area shall be constructed to within 0.2 feet of approved grades. All soils shall be
compacted to a minimum of 90% Standard Proctor Density. All work shall conform with the
approved Site Grading Plan.
Developer shall complete all work noted in Paragraph No. 1, and provide a written verification from
a professional engineer or surveyor, prior to installation of utilities and/or issuance of building
permits. Any costs associated with these requirements shall be the sole responsibility of the
Developer, and are not financed through the City
3. It is agreed and understood that natural gas or electric distribution mains and services will not he
scheduled for installation until all provisions of paragraphs 1 and 2 of this section have been met.
Staging of this work has been discussed, and will be allowed pending written approval from
Hutchinson Utilities and Hutchinson Telephone.
Gm* Far Ma PKe 1 r r
4. The Developer shall provide all turf establishment and erosion control necessary to protect the
• utilities and street improvements beyond the boulevard areas. The Developer shall also provide all
erosion control during site grading work, prior to infrastructure construction, necessary to meet local
and state requirements. The entire site shall be planted with perennial rye grass or other erosion
control plantings following completion of site grading.
5. It is understood and agreed that it shall be the Developer's responsibility to provide survey control
points for all infrastructure and site construction.
6. It is agreed and understood that the Developer shall be responsible for assuring that building
construction is completed in conformance with the preliminary plat and grading plan. It is essential
that the vertical and horizontal locations of the structures be verified to avoid conflict with
infrastructure and potential drainage damage. Any costs associated with correcting these conflicts
shall be the sole responsibility of the Developer.
II. ASSESSMENTS
The Developer agrees to have the City of Hutchinson install the following improvements:
a. Denver Avenue sanitary sewer and watermain and appurtenances
Project was completed in summer of 1998 (Letting No. 7/Project No. 98 -13)
b. Denver Avenue street improvements, including storm sewer improvements in coordination with
• private storm sewer improvements within the plat, and appurtenances.
Project proposed to be completed by July 1, 1999. Cost to be divided equally between
adjacent properties (half to Developer, half to adjacent Wal -Mart site). Project Hearings
will be held prior to award of project.
c. State Highway 15 widening improvements on the adjacent, west side of the highway, including
common borrow, grading, gravel base, concrete curb and gutter and islands, landscaping,
bituminous paving, storm sewer, and appurtenances. Plans must be approved by Developer and
Minnesota Department of Transportation prior to construction.
Project to be completed by September 1, 1999. Developer agrees to complete the
following improvements, at its cost, on the west side of State Highway 15: Grading —
to subgrade along and under proposed roadway to urban section requirements. Storm
sewer trunk line along State Highway 15, along with an outlet to the wetland, with catch
basins 400 feet on center, with laterals to the trunk line and seeding in the right -of -way.
The City agrees to construct and assess the Developer for curb and gutter, bituminous
and gravel section (assumes existing State Highway 15 will be expanded with no
demolition or reconstruction required), striping and engineering, inspection, testing, and
signage. Assessment shall not exceed $175,000.00. Developer, at its election, will have
the option to do the work at its own cost, without an assessment. The Developer would,
in this case, be responsible for engineering costs incurred by the City. This is contingent
on Mn/DOT not requiring any additional right -of -way from the Developer. All of this
work shall be completed in conformance with required City and/or State specifications.
The City shall provide credits as noted in Paragraph No. 4 below for infrastructure work.
CMO Feb Mwfto wPepe 2
d. Traffic signals on State Highway 15 at Denver Avenue South and/or Edmonton Avenue South
• Project proposed to be completed by September 1, 1999. The work shall be completed
under City contract as approved under agreement with the Minnesota Department of
Transportation. The Developer agrees to pay for 75% of the Denver Avenue signal and
50% of the Edmonton Avenue signal. Cost to the Developer shall not exceed $125,000.
e. Edmonton Avenue Street Improvements
Developer proposes to construct a temporary access in Edmonton Avenue right -of -way,
due to proposed trunk sanitary sewer construction currently proposed for the year 2000.
Developer agrees to pay for half of the adjacent portions of the roadway, however it is
agreed and understood that a credit of $35 /front foot will be given for expenditures on
the temporary roadway in consideration of added costs to the Developer due to future
City infrastructure construction.
f. 10' wide bituminous trail along State Highway 15
Project proposed to be completed in conjunction with trail construction to the north. All
costs for trail adjacent to plat shall be assessed to the Developer.
g. The City agrees to construct any additional improvements to State Highway 15 required by
MnDOT to initially serve this development. The City also guarantees funding for those
improvements and agrees to complete all of those improvements by September 1, 1999.
• 2. It is understood and agreed that the City under one or more contracts will install the improvements
in Paragraph No. 1.
3. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall include
contracted costs, city administration and engineering costs and capitalized interest cost.
4. It is understood and agreed that the Developer will complete the lateral watermain improvements
along the West Side of Highway 15, and within Edmonton Street South. The City agrees to credit
the Developer for oversizing of watermain along Highway 15, and for half of the cost of 10"
diameter watermain along both Highway 15 and 613 lineal feet of Edmonton Street South. These
credits shall be included with the improvements noted in Paragraph l.c. above or the Trunk
Watermain assessment noted in Paragraph No. 5 below, at the discretion of the City of Hutchinson
and the Developer.
5. It is understood and agreed that Trunk Sanitary Sewer and Watermain Fees will be charged based
on rates in -place at the time of payment of the building permit. Rates for 1998 are:
Sanitary Sewer: 24.12 acres @ $1,600 /acre = $38,592.00
Watermain: 24.12 acres @ $1,100 /acre = $26,532.00
6. It is understood and agreed that the Trunk Storm Sewer Access Charge of $1,740 /gross acre
($50,738.40) will be waived if the Developer provides, as noted in the approved Site Improvement
Plans, all storm sewer service for urban improvements along the west side of Highway 15 South
adjacent to the Development.
•
Caadr Fair M&*60 &Page3
7. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 and Trunk
• assessments in Paragraph No. 5 shall be assessed on a percentage basis to the properties within the
subdivision. Based on the lot size, the assessments shall be distributed on the following
percentages:
Lot IA
8.61 acres
35.7%
Lot IT
1.80 acres
7.5%
Lot 2A
2.35 acres
9.8%
Lot 2T
1.77 acres
7.3%
Lot 3
6.33 acres
26.3%
Lot 4
0.99 acres
4.1%
Lot 5
0.53 acres
2.2%
Lot 6
0.80 acres
3.2%
Lot 7
0.94 acres
3.9%
TOTAL
24.12 acres
100.0%
8. It is understood and agreed that any agreements regarding the method and procedure for
assessments from municipal improvements shall, at the sole option of the City, cease to be effective
thirty -six months following approval of the Subdivision Agreement by the City. The City may
exercise the option granted herein by giving written notice at any time, either before or after the
expiration of the thirty six month period, of the City's intention to nullify the method and procedure
for spreading assessments under the terms of the Subdivision Agreement. to the event the City so
elects, all assessments subsequent to the notice shall be spread and imposed pursuant to Chapter
429 of Minnesota Statutes or other applicable laws. The written notice called for by this paragraph
shall be given to the fee owner of the property as disclosed by the records of the McLeod County
Recorder or Registrar of Titles.
III. OTHER FEES, CHARGES AND DEDICATIONS
It is understood and agreed, that a Parks and Playground Contribution will be made to the City.
Current City policy calls for a 1998 -year rate of $405 /gross acres. This would relate to a fee of
$11,809.80 (29.16 acres).
2. It is understood and agreed that the Developer will be subject to an electricity service territory
fee of 8 mils per KWH, for a period of 10 years, as noted by the 1994 agreement with the
McLeod Cooperative Power Association (COOP) and the City Of Hutchinson. These fees shall
be collected by the Hutchinson Utilities Commission.
3. It is understood and agreed that the Developer shall follow the Hutchinson Utilities
Commission policy and requirements as outlined in a handbook dated November 1997. Electric
service is provided at no charge other that requirements as outlined in the policy handbook.
Natural gas service is provided and installed by the Hutchinson Utilities Commission. Service
line installation costs, on services 2" and larger, will be billed to Developer.
U
Canny Fak MwkeOW&Pne 4
IV. GENERAL
It is understood and agreed that the City of Hutchinson shall work with the Minnesota Department
of Transportation to develop plans for serving this site. These improvements are proposed to
include street improvements and signal lights at Denver Avenue South and Edmonton Avenue
South, watermain improvements within Highway 15 right -of -way, and Highway 15 street
improvements related to widening for turn lanes and access control, and construction of trails. The
Developer and the City of Hutchinson have prioritized the signal light at Edmonton Avenue South
over the Denver Avenue signal due to regional significance. It is also noted that right -in only access
is recommended by the City and the Developer at a point approximately midway between Denver
and Edmonton Avenues.
It is understood and agreed that all local, state and federal permits required to be obtained for the
development shall be the responsibility of the Developer.
This agreement shall be binding upon and extend to the heirs, representatives, assigns and
successors of the parties.
0
is
4. It is understood and agreed that the City shall record this agreement at the McLeod County
Recorder's Office or McLeod County Registrar of Titles Office, and that no Building Permits will
be issued until said Agreement is recorded and a certified copy of this agreement is provided to the
City. The Developer shall pay all costs associated with said recording.
V. SIGNATURES
• FEE OWNER:
Delmer R. Sturges (aka Delmar R. Sturges)
STATE OF MINNESOTA
COUNTY OF
Doris Sturges
The foregoing instrument was acknowledged
before me this day of 19
by Delmer R. des (aka e)�mar R. turges
and Doris Sturges, husband and wife, Fee
Owners.
Notary Public, ounty, mnesota
My Commission xpues
Courtly F* Merke0bmfew 5
0
• FEE OWNER:
Richard E. Brooks, Vice President
Ryan Companies US, Inc.
STATE OF MINNESOTA
COUNTY OF
The foregoing instrument was acknowledged
before me this day of 19
by Richard E. Brooks, Vice President Ryan
Companies US, Inc., Fee
Owner.
Notary Public, County, Minnesota
My Commission Expires
APPROVED BY THE HUTCHINSON CITY COUNCIL THE _ DAY OF , 19_.
• CITY OF HUTCHINSON:
MARLIN TORGERSON, MAYOR GARY D. PLOTZ, CITY ADMINISTRATOR
STATE OF MINNESOTA
COUNTY OF
The foregoing instrument was acknowledged
before me this day of 19
by MarlinTorgerson, Mayor. P otz,
City Administrator of the City of Hutchinson.
THIS INSTRUMENT WAS DRAFTED BY:
John P. Rodeberg
Director of Engineering/Public Works
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350 -2522
320-234-4208 (fax 320- 234 -4240)
Notary Public, County, Minnesota
My Commission Expires
cou* Few Marb0W&Pege 6
AdMiL Hutchi Area Health Care
Hutcbinson Community Hospital
Burns Manor Nursing Home • Dassel Medical Center • Winsted Family Practice Clinic
1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000
OCT F. 1998
October 7, 1998 CtT' -AJ N
The Honorable Mayor Marlin Torgerson and
Members of the City Council
Hutchinson City Center
111 Hassan St. S.
Hutchinson, MN 55350
Dear Mayor Torgerson and City Council Members:
The board of directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on September 22, 1998,
considered results of a bid process for carpet replacement at Bums Manor Nursing Home. The following is an excerpt from the
minutes of that meeting:
' Carnet Replacement The tabulation of bids received for carpet replacement at Bums Manor Nursing Home were
distributed and discussed. Two bids were received, including one from Geberts in Edina and one from Multiple
Concept Interiors (MCI) of St. Cloud. Graves explained that the last carpeting was laid over floor file at BMNH, and
• the group discussed the low bidders (MCI's) statement requesting HAHC's flexibility in pricing should the condition of
the floor reveal unexpected repairs are needed. Staff recommendation was made to award the bid to Multiple Concept
Interiors of St. Cloud at a bid cost of $41,116.00 plus additional prep work time at a cost not to exceed $2,350.00.
"Question was asked as to how the quality and design of carpet is determined. The type of carpet proposed for BMNH
was selected by the interior designer from Horty Elving & Associates (HAHC's architectural firm) and has bacteriostatic
rubber backing for easy clean up. The carpet chosen is very similar in color to the Transitional Care Unit carpet. It
was noted the carpet must be installed by a certified installer, and there is no one locally who is certified to do this.
"Fallowing discussion, motion was made by Myers, seconded by Slanga, to recommend to the City Council
that the bid for carpet replacement at BMNH be awarded to Multiple Concept Interiors of St. Cloud, MN, at a
bid cost of $41,116.00 plus additional prep work time at a cost not to exceed $2,350.00. All were in favor.
Motion carried!
Thank you, in advance, for your consideration of this recommendation. Don Erickson will be able to answer any questions you
may have about this request
Sincerely,
M N AREA HEALTH CARE
Philip G. Graves
President
PGG:Ih
Attachments �;
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•
Hutchinson City Center
111 Hawn Street SE
Hntchimon, MN 55350 -2522
320 - 587- 5151/Fa 320- 234 -4240
TO: Honorable Mayor and City Council
Ftonr Randy DeVries, Director of WaterMhastewater/Refuse
Dots 10/08198
RN Final application for O.E.A. Grant
I am recommending that the two following items be approved at the October 13, 1998 City Council
Meeting:
1. Approval of the selection committee's recommendation from the submitted proposals of.
4 Rust Environment & Infrastructure/Earth Tech for the design of the Compost Facility.
f� 11 2. Recommend the approval of the final application to the Office of the Environmental Assistance for
Q / the compost facility and household hazardous waste Building.
This project will bring a positive influence to the City of Hutchinson through:
• • Better Customer Service
• Lower Refuse Rates
• Smaller containers for collection
• A technology that is sound
• Low operating staff (2 part -time)
• More collection area for the Household Hazardous Waste produce.
• Provide storage space for equipment
Again, I recommend approval for this project, and I will be available by telephone to answer any
questions.
Pnnted on rtrycled pepm -
INTER
OFFICE
MEMO
Date: October 9, 1998
To: Mayor & City Council
From: Gary D. Plotz, City Administrator
Attached is Resolution No. 11094 that the OEA requires for the final grant application. The
Resolution includes the reference of OEA funding the Household Hazardous Waste facility as
requested by the County.
Attachment
/mjs
• RESOLUTION NO. 11094
FINAL APPLICATION RESOLUTION
MINNESOTA OFFICE OF ENVIRONMENTAL ASSISTANCE
SOLID WASTE PROCESSING FACILITIES
CAPITAL ASSISTANCE PROGRAM
FINAL APPLICATION FOR STATE ASSISTANCE
WHEREAS, the City of Hutchinson has made application to the Office of
Environmental Assistance for a solid waste processing facilities capital assistance grant
to construct a composting facility including yard and food waste storage/bagging area,
curing pads, a leachate holding area and on -land filtration, approved by MPCA, and has
amended the application for a Household Hazardous Waste Facility,
BE IT RESOLVED, by the Hutchinson City Council, that the City of Hutchinson
will implement the project, provide necessary local financing, and accept and exercise the
governmental powers necessary to develop and operate the project, provided that the City
receives County monies currently requested by a McLeod County Solid Waste
Abatement Grant Application, and monies for the amended request for the Household
Hazardous Waste Facility,
BE IT FURTHER RESOLVED, the Hutchinson City Council authorizes the
Director of Water/Wastewater and Resource Recovery to sign the Final Capital
Assistance Program Grant Application on behalf of the City of Hutchinson.
Adopted by the City Council this 13' day of October, 1998.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
is
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Nov -06 -98 12:29P HUTCHINSON PARKS /FORESTRY 1 -320- 234 -44SB
The City of Hutchinson
Org anic Waste Collection Pilot Program
RESIDENTIAL COLLECTION SUMMARY
227 Total participants
MUM DATE
5115/98
AMU= CO a . C D
M OF STOPS
108 stops
5850 lbs.
5/22198
9100 lbs.
168 stops
5/29198
7600 lbs.
117 stops
6/5198
15700 lbs.
191 slops
6/12/98
9290 lbs.
155 stops
6/19/98
9390 lbs.
184 stops
6/26/98
13,620 lbs.
181 slops
7/3198
19,900 lbs.
192 slops
711
10,970 lbs.
199 stops
7/17/98
16,790 lbs.
183 stops
7/24/99
9,990 lbs.
187 stops
7/31/98
12,540 tbs,
220 stops
6/07198
14,960 lbs-
219 stops
9/14/98
10,030 lbs.
188 stops
8/21/98
16,800 lbs.
204 stops
8128/98
12,5001bs.
212 stops
9/04/99
9,60016x.
200 stops
9112/99
14,550 lbs.
189 slops
9/! 8/98
8.960 lbs.
172 stops
9/23/98
12,890 tbs.
161 slog
10/02/98
9,700 tbs.
173 stops:
Average 11,991 lbs. 181 slops (W% participation)
M1 -1;1 -�
• CUQV HC,,Vb C-0
P_01
0 MEMORANDUM
To: Mayor and Council
FROM: Gary Plotz, City Administrator
Randy DeVries, Director of Water/Wastewater
RE: Preliminary Engineering Services and Final Design Engineering Services
DATE: October 9, 1998
The State of Minnesota, Office of Environmental Assistance (OEA), requires a preliminary
engineer's design as part of our final grant submittal, due November 9, 1998.
The City of Hutchinson solicited "Requests for Proposals" (RFP) for engineering services. A
copy of the RFP is attached to illustrate the depth of the services.
An Administrative Committee of Roxy Traxler (County Household Hazardous Waste
• Representative), John Rodeberg, Lawrence Winter, Jon Mandole (Prairie County R & D), and
Randy DeVries received three proposals.
The committee narrowed down the proposals to two firms, RUST Engineering and Donahue &
Associates, and conducted interviews on Wednesday, October 7.
The Committee unanimously selected RUST Engineering because of the depth and experience of
the design team. Additionally, the firm had a strength in expertise to designing Household
Hazardous Waste building facilities.
As part of the RUST design proposal, they have teamed up with another firm, R.W. Beck. For
your information, R.W. Beck is the county's consultant on the County Solid Waste Management
Plan, and, specifically, composting. I have visited with the county attorney to check out if there
was any conflict of interest issues, and, on a preliminary basis, he has verbally told me probably
not. He will notify the City before our meeting as to his final opinion.
The contract is capped off at $5,000 for services up to the grant submittal (November). The
balance of the contract for actual design, etc. ($243,303) would be contingent upon final
selection by OEA and execution of a grant contract between OEA and the City.
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REQUEST FOR PROPOSALS
RELATED TO ENGINEERING SERVICES
FOR PREPARING FINAL GRANT
APPLICATION, AND FINAL DESIGN &
SPECIFICATION OF COMPOSTING
FACILITY
Issue Date: September 22, 1998
• SUBMISSION DEADLINE: 10:45 AM OCTOBER 5,1998
CONTACT: Lawrence Winter,
Resource Recovery Coordinator
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
(320) 234 -4209 Fax (320) 234 -4478
8`-J
SCOPE OF SERVICES
1. Participate with Design Team to prepare a preliminary design for proposed compost facility. (See
Appendix for information about Design Team)
2. Complete analysis of combining household hazardous waste facility into compost processing building
vs. two freestanding structures.
3. Prepare and produce Final Grant Application to the Office of Environmental Assistance (OEA) Capital
Grant Program This will include:
- Integrate design from design team into existing draft grant proposal submitted by the City.
- Coordinate with Project Consultant.
- Provide preliminary plan view of compost process and facility layout.
- Provide preliminary plan view of Household Hazardous Waste Facility layout
- Provide City with Final Grant Application no later than November 9, 1998.
4. Complete evaluation of materials handling and operating cost analysis based on preliminary design.
5. Participate with Hybrid Poplar- Leachate Utilization Team to prepare a design for proposed compost
facility. (See Appendix for information about Hybrid Poplar- Leachate Utilization Team)
6. Evaluate the capital cost, revenue potentials, and operating costs of the Hybrid Poplar- Leachate
System developed by the team in #5 vs. installation of a sewer line from the compost pad to the waste
water treatment facility.
7. Refine preliminary design with Design Team as needed for Permit Application to Minnesota Pollution
Control Agency. (City staff will coordinate this activity since a permit application has already been
submitted to the Minnesota Pollution Control Agency. The existing permit application will be
amended with submission of the revised process design. City staff and its previous consultant, Liesch
Associates will coordinate the permit application amendment) Engineers chosen in this RFP will:
- Provide Final Plan View and Facility Drawings as required. •
- Take soil borings needed for buildings and compost pad along with site mapping. (Digitizing)
- Provide Amended Leachate Management section of MPCA permit application including drawings
required by the MPCA.
8. Meet with Project Management Committee with City staff once per month.
9. Prepare General Contractor Bid Process. Engineer will include the following items within the General
Contractor Bid Requests:
(a) Earthwork, facility ingresslegress, compost pad, and parking lot specifications.
(b) Building specifications.
(c) Equipment and installation specifications.
(d) Electrical specifications.
(e) Inspection Services.
10. Assist City in choosing contractors and vendor equipment from bid responses.
11. Provide Project Management on Facility Construction as requested by City staff.
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RFP Requirements
1. The City of Hutchinson is not obligated to consider any RFP response received after 10:45 AM
October 5, 1998. All RFPs are to be delivered to:
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2522
(320) 587 -5151
There will be no bid opening and information regarding RFP responses will not be discussed in public
until the October 13, 1998 City Council Meeting or as determined by the City Administrator.
2.
RFP response must include a listing of individuals that will actually work on this project. A
description of the roles that these individuals will play must also be provided along with qualifications
and experience for each of these individuals.
3.
The winning respondent to this RFP will be required to hire Mr. Phil Leege PE as a subcontractor to
assist in the compost facility design. Mr. Leege served the Compost Council for many years as an
employee of Proctor & Gamble and is considered one of the best compost engineers in the world. He
charges $125.00 per hour plus expenses. All of Mr. Leege's charges must be included in all costs
estimates for work included in this RFP. At minimum each respondent should assume the following
for estimating Mr. Leege's expenses:
- 6 hours of teleconferencing on preliminary design work
- 16 hours of design work and design review work prior to submission of grant application to OEA.
At the choice of the Respondent, additional hours for Mr. Leege or travel costs for a visit may be
•
included in the budget.
4.
The RFP response must include a budget section that lists estimated costs for each service listed in the
scope of services. The following assumptions can be used as a guide to making cost estimates:
(a) The design committee will meet for 16 hours provide direction to Engineer Firm on preliminary
design as described in #1 of scope of services.
(b) Project Consultant will also be assisting in preparation of both OEA grant application and MPCA
permit and will be coordinating activities with Engineer Firm. Assume that Project Consultant
will provide at least 24 hours of writing/research on each document
(c) Project Consultant and Prairie RC & D Council will provide preliminary design concepts without
drawings for the leachate utilization system. Consultant and Prairie Country RC & D will provide
16-32 hours in coordination with Engineer to develop the leachate design system.
(d) It is expected that #2 in the scope of work will not exceed 16 hours.
(e) Monthly project management meetings will likely include 3 hours of on -site time per month.
(Scope of Work item #8)
5.
Costs for #1, #2, and #3 of Scope of Work needs to be held to $5,000 since OEA funding does not
cover these items.
6.
Cost estimates provided for, #3, #7, #8, #9 and #11 in the response document must not exceed costs
encountered in execution of this project
7.
Cost estimates for providing Project Management services should be listed separately for the five
following categories:
(a) Earthwork, roads, parking lot, and compost pad
(b) Building(s)
(c) Equipment and Installation
(d) Electrical and HVCA
(e) Construction Inspection
8.
All RFP Responses must be submitted in a bound document Nine copies of the RFP response
•
document must be submitted by the 10:45 AM deadline.
9. Cost of entire RFP response can not exceed $275,000 through the date of when an occupancy permit •
can be issued to the City for the compost facility. This cost is low due to considerable work the City
has completed and other resources the City will provide to complete this project. For example, City
staff believes that most of the specification work on equipment is close to complete. Secondly, Project
Consultant John Madole will also be provided to assist in writing and preparation of the OEA grant
and leachate system design to keep over costs of project down. Other design consultants such as Bob
Watson and Judy Purman will be provided to the design team without charge to the selected engineers.
The City is also willing to negotiate with the engineer concerning project management functions that
City staff might provide.
10. The City reserves the right to further negotiate certain items in the contract with the selected engineer.
For example, McLeod County may participate in the project by partially funding their building
architect to provide designs for building structures. In this situation fees paid by the City to the
engineer and the scope of services would be reduced at the same time.
11. RFP response must include a description of your teams involvement in related projects in the following
areas:
(a) Composting Facilities
(b) Household Hazardous Waste Facilities.
Available Data and Information
The City is currently operating a pilot collection program and compost facility. Approximately on tenth of
City residents are within a route where organic wastes are collected at curbside from residents. Yard waste,
food waste, nonrecyclable paper, and other compostable materials are being collected and brought to the
waste waster treatment facility. The material is currently being composted on site and sold to residents.
Tours of the compost facility can be arranged with Lawrence Winter. Copies of the preproposal submitted
to the Minnesota Office of Environmental Assistance and the initial permit application to the Minnesota
Pollution Control Agency are available upon request. For tours or documents requests contact Lawrence
Winter at (320) 234 -4478. For tours or documents request related to Household Hazardous Waste Facility
contact Roxy Traxler at (320) 234 -7166. Concerning the current status of Hutchinson's Permit Application
to MPCA, including the status of an amendment to the grant application for concrete compost pads, contact
Matt Ledvina, Project Manager, B.A.Liesch associates at (612) 559 -1423. Other inquires concerning the
project should be addressed to either Lawrence Winter at (320) 234-4478 or John Madole at (612) 927-
5179. The City is not obliged to provide any document requests after September 30, 1998. The City may
charge copying fees for providing any documents requested. Mr. Madole and Mr. Winter are not obliged
to respond to major questions after October 3, 1998.
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Engineering Selection Process
1. A Selection committee has been chosen to review all the Proposals. This Committee is responsible to
make recommendations to the Hutchinson City Council on which group responding to the RFP will be
chosen. The Selection Committee is made up of the following individuals:
- Gary Plotz, City Administrator
- John Rodenberg, City Engineer
- Randy DeVries, Waste Water Treatment Manager
- Lawrence Winter, Resource Recovery Coordinator
- John Madole, Project Consultant
- Ed Homan McLeod County Solid Waste Officer.
2. The Selection Committee reserves the right to recommend any of the RFP respondents or reject all
responses.
3. The Selection Committee plans to use the following guidelines to recommend the best RFP response to
the City Council. The evaluation criteria is proposed to be based on a point system as follows:
(a) Capability and experience in Compost Facility Design and Equipment. 22 Points
(b) Capability and experience in Civil Engineering required for roads, earthwork, compost pad, and
other surface design. 12 Points
(c) Demonstrate teams value to City in helping receive environmental permits with the Minnesota
Pollution Control Agency and grants dollars with the Minnesota Office of Environmental Assistance.
22 Points
(d) Capability and experience in designing House hold hazardous waste facilities. 22 Points
(e) Project Management capability and experience. 22 Points
TOTAL POINTS POSSIBLE 100
4. The Selection Committee plans to send its written recommendations to the Hutchinson City Council no
later than October 9, 1998.
5. The City Council of Hutchinson will be scheduled to vote on recommendations of the Selection
Committee. Although Committee recommendations are likely to be approved, the City Council
reserves the right to reject any recommendation and take any action that it sees fit concerning hiring
engineering assistance for this City project.
11
0
ENGINEERING SERVICES PRELIMINARY SCHEDULE
RFP Issued.
September 22, 1998
RFP Due.
October 5, 1998 10:45 AM
Interviews of Short Listed Interviews
October 6 and 7, 1998
Staff Recommendations to City Council issued.
October 9, 1998
City Council Consideration of Staff Recommendation
October 13, 1998
Design Team Sessions
October 14 and 15, 1998
Contract between City and Firm to be concluded
October 23, 1998
Final Grant OEA Application provided to City
November 9, 1998
City Staff Approval and Submission to OEA prior to
November 13, 1998
Soil borings for build sites and compost pad completed
November 20, 1998
Hybrid Poplar- Leachate Utilization Design Team Meetings
November 18 and 19, 1998
Submit amended leachate section of MPCA permit
December 1, 1998
Submit revised Plan View & Designs for MPCA permit
December 1, 1998
Permit application submitted to MPCA by City
December 18, 1998
Draft of General Contractor Bid Request submitted to City
January 4, 1999
General Contractor Bid Request issued by City
January 27, 1999
OEA negotiations and approval expected by
February 1, 1999
Site mapping completed
February 15, 1999
General Contractor Bid Opening
February 15, 1999
City Staff, Engineer, and Consultant Evaluate Bids
February 15 -17, 1999
City Staff recommends General Contractor to City Council
February 18, 1999
City Council Acceptance of General Contractor Bid
February 23, 1999
Contract between General Contractor & City signed
March 1, 1999
Earthwork begins
April 3, 1999
MPCA negotiations and permit approval expected by
May 3, 1999
Pad Construction Begins
May 3, 1999
Building Foundations Laid
May 3, 1999
Building Erection Begins
May 17, 1999
Black top work completed
May 21, 1999
City Collection Program begins Ramp -up
May 24, 1999
Process Building Shell Complete
July 1, 1999
Equipment Delivery
July 15, 1999
Equipment Installation and Electrical Complete
September 15, 1999
Equipment Shakedown Starts
September 15, 1999
(All schedule subject to change.)
•
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APPENDIX
The Design Committee that will work on the preliminary design and review the final design work prior
to submission to the Office of Environmental Assistance will include the following individuals:
- Gary Plotz, City Administrator
- John Rodenberg, City Engineer
Randy DeVries, Waste Water Treatment Manager
- Lawrence Winter, Resource Recovery Coordinator
- John Madole, Project Consultant and experienced compost facility manager
- Bob Watson, Great River Products, Inc., a bagging and marketing consortium
- Judy Putman, The Linden Group, a recent and experienced compost facility manager
- Ed Homan, McLeod County Solid Waste Officer
- Roxy Traxler, McLeod County HHW Officer
- Tom Workman., Aagard West Sanitation
- The Engineering Group selected through the RFP process
The Hybrid Poplar- Leachate Utilization Team will work to design a leachate utilization program centered
on a hybrid poplar plantation. John Madole and Steve Vongroven will provide preliminary design concepts
and estimates prior to the £ust team meeting. The team will include the following individuals:
- Randy DeVries, Waste Water Treatment Manager
- Lawrence Winter, Resource Recovery Coordinator
- John Madole, Project Consultant
- Steve Vongroven, Prairie Country RC & D Council and Minnesota DNR
- The Engineering Group selected through the RFP process
Following is the list of fums that have been sent copies of this RFP:
R.W. Beck
Bolton & Menk
BRW, Inc.
Donohue & Associates
Genesis Architecture
HDR Engineering, Inc.
Liesch & Associates, Inc.
McCombs Frank Roos Associates
OSM Orr Schelen Mayeron
• RCM Rieke Carroll Muller Associates, Inc.
Rust Environmental and Infrastructure
Sebesta Blomberg & Associates •
SEH Engineering
SRF Consulting Group, Inc.
TKDA
Genesis
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INTER
OFFICE
MEMO
Date: October 9, 1998
To: Mayor & City Council
From: City Administrator Gary D. Plotz & Director Randy DeVries
CO NTRACT ; SERVICES W FRAERI COUNT
CO
Since the preparation of writing the final grant is a significant task, we need a project coordinator
to assist us. The grant is due November 9, 1998.
McLeod County is a member of the Prairie Country RC &D Council. This is a regional group that
can assist communities with such application and general oversight on projects. It is noteworthy that
Commissioner Grant Knutson is a member of the Council. The McLeod County Board passed a
resolution endorsing the concept of using their services/expertise.
The Council does employ John Madole, one of the top compost experts in the Midwest. He is
willing to be our Project Coordinator both before final grant submittal, and if approved, through
completion of the project.
Attached is a contract for services with Prairie Country RC &D Council. The grant submittal
coordination is capped off at not to exceed $5,000, based on an hour rate shown in the appendix of
the agreement. Services thereafter are contingent upon the grant going through and approval of an
OEA/Hutchinson contract.
gK
JOHN CHRISTOPHER MADOLE ASSOCIATES, INC.
•
September 23, 19% �� 2 1998
CIr HU NSON
Mc Gary Plotz
City Administrator
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350.2522
Dear Gary:
Attached ate two signed copies of the Memorandum of Understanding (MOq between the City and the
Prairie Country RC & D Council. Dennis Peterson, President of the Prairie Country has signed both copies I
assume that the City Council will act upon the MOU at their next meeting on October 13 When the City
signs this MOU, then one of the copies should be returned to Prairie Country for their records. I will be in
touch with you soon.
Sincerely,
•
John Christopher Madole
President
Cc Randy Nelson, Prairie Country RC & D Council
4
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5617 WOOD LANE • MINNEAPOLIS, UN • 554351525 I
PHONE: (612) 927 -5179 • FAR: (612) 927 -5179
a- MAIL:. SAGEMADOLE ®EAETHLINK.NET
• MEMORANDUM OF UNDERSTANDING
September 22, 1998
1.
City of Hutchinson (City) wishes to retain the services of Prairie Country Resource Conservation &
Development Council (RC & D) as a subcontractor to provide compost marketing assistance, hybrid
poplar plantation development assistance, compost design & operations assistance, regulatory reports
& permit applications assistance, grants writing help in raising fonds for the City, and other
environmental assistance.
2.
The City will define tasks needing to be completed by the RC & D. The RC & D will confirm with
the City those tasks that can be realistically completed The City and the RC & D will discuss the
number of hours to be worked each week and the RC & D will not bill for hours in excess of the
agreed upon number. After discussion between the parties and both parties agree upon tasks, then the
RC & D will complete the tasks. The City agrees to pay for administrative time needed for discussions
between the parties to define tasks and haws needed to complete these tasks.
3.
The RC & D agrees to provide the City with invoices for work performed on a monthly basis. The
City agrees to compensate the RC & D within 14 days of when invoices are presented RC & D shall
be paid according to terms defined in the Appendix.
4.
The City guarantees to provide the RC & D with at least 500 hours of work for John Madole. The City
also guzimmees to provide the RC & D with at least 24 hours for Judy Purman and provide travel
expenses for blob Watson for a mimmtmt of two trips. The Appendix contains additional terms
concerning John Madole, Judy Purman, and blob Watson. The starting date will be established by the
City, but will be no later than 30 days after receiving approval to proceed on the composting project by
the Minnesota Office of Environmental Assistance. The City will provide the RC & D with a written
notice to proceed when services are to begin being provided
5.
The RC & D agrees to provide free technical assistance to the City concerning hybrid poplar
plantations as a form of leachate treatment. The RC & D is available to provide contract services to
•
actually plant and maintain the plantation should the City choose to retain the RC & D for this purpose.
Any such services will be contracted through a separate memorandum of understanding.
6.
The City agrees to pay travel and lodging expenses insured by the RC & D to provide services
requested by the City. Further terms are contained in the Appendix.
7.
This Memorandum of Understanding (MOU) shall be m effect for two years starting with the date on
the City's notice to begin. The City agrees to compensate the RC & D for all work performed and
travel expenses incurred prior to the ending of this contract
8.
The City agrees to provide the RC & D $5, 000.00 to mobilize the individuals and resources to support
the City. The City agrees to provide the $5,000 to the RC & D within 10 days of the signing of this
Memorandum of Understanding. If the City of Hutchinson fails to receive funds from Minnesota
Office of Environmental Assistance for the City of Hutchinson Compost Facility within twelve months
of the date of this Agreement, then the funds provided shall remain with the RC & D. In this
circumstance, the RC & D shall be free of any obligation to repay these funds.
9.
The RC & D is not obligated to return any portion of the S5,000 described in Section 8 unless the RC
D receives at least $5,000 in payments from the City for worked performed under this MOU. The RC
& D agrees to reimburse the City for the $5,000 within 14 days of receiving payments in excess of
$5,000 for work completed under this MOU.
10.
The City agrees to hold the RC & D harmless for any actions by John Madole, Judy Putman, Bob
Watson or any other individuals/subcontractors provided to the City through this MOU.
11.
The law governing this MOU shall be the State of Minnesota
12.
At the request of either party, any dispute arising out of or in connection with this MOU shall be
submitted to binding arbitration to be conducted in Minneapolis, MN in accordance with the
Commercial Arbitration rules of the American Arbitration Association.
•
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The undersigned agree to all provisions of this memorandum of understanding as of this day and year.
Its: City A dministrat or
By
Its: Mayor
Date:
1/
APPENDIX
C J
1. Billing Rates without Administrative Fee.
John Christopher Madole
Judy Purman
Bob Watson
Others to be established by mutual agreement.
$60 per hour.
$75 per hour.
SO per hour.
2. Administrative Fees.
The Prairie Country RC & D will charge a 10% fee for all billing rates charged by John Christopher
Madole, Judy Purnran.
3. Travel Costs.
Both parties agree that travel costs will include a S.24 per Diem for mileage relating to assignments
requested by the City. This per Diem includes any transportation by either Bob Watson or Judy
Purman to get to the City of Hutchinso or other locations requested by the City. This per Diem will
also be provided to John Madole for travel to locations other than the City composting facility.
Normal commuting to the City's compost facility will not be billed for John Madole.
0
INTER
OFFICE
MEMO
Date: October 9, 1998
To: Mayor & City Council
From: City Administrator Gary D. Plotz
vubject: Organizational Structure and Job Descriptions forflanning. Zoning &
Ruilffl 1 ' :. ■ n '
Jim Marka has notified the City that he will not be returning and is very happy with his current
position as a regional state building official.
The Council requested directors and staff review the organizational structure. This has been an on-
going process for the past eight weeks. The directors and staff have had three full directors'
meetings on the topic, as well as several sub- committee meetings consisting of directors, myself; and
Brenda regarding the departmental job descriptions. The sub - committee on job descriptions
included Ken Merrill, John Rodeberg, Mark Hensen, Brenda Ewing and myself.
The recommendation of the directors and myself is to keep the current position known as Director
of Planning/Zoning/Building. It was felt that the growth of the town and the associated planning
needs make this a very important function of local government, and one that deserves to remain a
separate and distinct directorship.
Secondly, the Building Inspector has been performing as the `Building Official" since he has been
the primary person doing both plan reviews and inspections. After further review of the Building
and Zoning job description, it was felt that the supervision of the custodial services should be the
responsibility of this individual. Electrical, heating and other issues that often happen within the
City Center matched well with this position.
Brenda Ewing will be at the City Council meeting to highlight the changes mentioned as well as
others.
The action that is being recommended, and requested, is to upgrade the Building Official to a Grade
F and approve the job description based on what Mark Hensen is currently doing. This grade change
would eliminate overtime since he would be considered a "salaried employee." His current pay is
X )V /
$38,522 plus he has been paid overtime amounting to $5,111 this far in 1998. This change, if
approved, would immediately make him salaried at $43,700.
In addition, we would request you to approve both the updated job description of the Director of
Planning/Zoning/Building as well as the City Center Custodian/Maintenance Operator.
The custodian position would remain unfilled until the budget is approved. We would proceed
immediately to fill the position of Director of Planning/Zoning/Building.
/mjs
City of HAchinson
Organization Chart
Citizens of Hutchinson
Utilities
Planning
Public Health
Tree
Telecommunications
Mayor and City Council
City Attorney
Resources/
Transit
Coordinator
city
Administrator
' Director of
Engineering
Asst to Engineer
information Services
Coordinator
h: %viaiolcftyorg.vad
Park/ Water/ Director of
LDlrector Recreation/ Planning,
Wastewater
Community Director Zoning &
Ed. Director Building
Roo FacllMoslOper Resource Recovery Building Official
Manager Coordinator
PRCE Coordinator
Forester
Resource Recovery
Coordinator
is
Airport Commission
Hutchinson Area Heiath Care
l.Ibrary Board
Park/Recrsation/Communky Education
Advisory Board
Police Civil Service Commission
I I Police Chief /' I Uquor Store
Fire Chief Emergency Manager
Services
Deputy
Registrar
• TITLE BUILDING OFFICIAL jobdes23
1994
DEPARTMENT BUILDING -6a-
ACCOUNTABLE TO DIRECTOR OF PLANNING/ZONING/BUILDING
SUMMARY THIS IS SKILLED PROFESSIONAL AND INSPECTION WORK IN
THE ENFORCEMENT OF THE MINIMUM REQUIREMENTS OF
THE STATE BUILDING CODE AND LOCAL ZONING
ORDINANCES
DUTIES AND RESPONSIBILITIES
Coordinates and supervises the activities of the Building Department, including the evaluation
and inspection of construction for compliance with all local, state, and federal codes and
regulations. Assists and advises the general public, design professionals and construction
industry on matters related to building construction. Completes and processes all related permits
and reports, and coordinates the collection of various permit fees.
2 Develops and provides a facility management system for City Center. Directs and supervises
custodial staff and activities at City Center. Provides technical assistance to the Parks and
Recreation Department, and other City departments, as appropriate.
• 3 Applies city ordinances and building codes as they relate to all types of construction. Consults
on construction matters with the Director of Planning/Zoning/Building, Fire Chief, and the
Director of Engineering/Public Works as needed.
Reviews plans for all types of construction to insure minimum building code and zoning
compliance.
5 Supervises and conducts on -site inspections of all types of construction for conformity with
requirements. Issues corrective orders.
6 Reviews and issues building permits and certificates of occupancy. Determines value or
valuation of buildings for permit fees in accordance with established codes and city policies.
Assists office personnel in preparing related reports and documents.
7 Supervises the activities of the building inspector and building secretary.
8 Oversees the preparation of records of daily transactions and the maintenance of records of
permits granted and buildings inspected. Coordinates with building department staff to prepare
monthly report of all permits issued for the city council, State agencies, and Building Code
Division of the MN Dept. of Administration.
9 May conduct additional inspections that include: plumbing, mechanical, gas piping, handicap
and flood plain regulations. Assists Director of Fire Chief with rental inspections.
• 10 Works closely with public works department in planning of new developments. Attends
planning staff meetings. Works with other city departments as needed.
11 Initiates the preparation of the annual budget for the Building Department and City Center.
Submits budget requests to the Director of Planning/Zoning/Building for coordinated review.
87-41
• 12 Attends meetings as required.
13 Performs related duties as assigned by director.
DESIRABLE QUALIFICATIONS
Five years substantial experience in construction trades and/or inspection supplemented by related
engineering or technical training. Ability to establish and maintain effective working relationships and to
communicate clearly tactfully, decisively and impartially the requirements of local, state and federal
codes and regulations.
SPECIAL REQUIREMENTS
State of Minnesota Certified Building Official certification. Ability to perform all essential position
functions under the working conditions as described. Valid MN drivers license required.
WORKING CONDITIONS
Inside and outside work. On -site inspections during all phases of construction activity as needed.
Considerable public contact and exposure.
0 Grade F
0
TITLE DIRECTOR OF PLANNING /ZONINGBUILDING jobdesc22
10 -98
DEPARTMENT PLANNING/ZONING/BUILDING -6-
ACCOUNTABLE TO CITY ADMINISTRATOR
SUMMARY THIS IS ADMINISTRATIVE AND SKILLED PROFESSIONAL WORK
DIRECTING AND FACILITATING THE COMMUNITY'S
PLANNING/ZONING/BUILDING PROGRAMS
DUTIES AND RESPONSIBILITIES
1
Coordinates and supervises the activities of the Planning and Zoning Departments.
a
Develops and coordinates City Planning regarding growth management, annexation, demographic
trends, subdivision development, and other related matters, including but not limited to, EDA and
HRA activities.
b
Facilitates and participates in comprehensive planning, capital improvement planning, and
transportation planning in coordination with the City Directors and planning staff. Annually
presents City Planning issues and information to the City Council and Directors during the annual
retreat.
c
Administers the City zoning and subdivision ordinances. Provides technical assistance and
ordinance interpretation to contractors, developers, and land owners to assure ordinance
compliance. Revises, updates and develops ordinances as required.
d
Implements the "One- Stop - Shop" concept for proposed development.
• e
Completes and processes all required related permits, reports and notices, and coordinates the
collection of various fees with the engineering department.
f
Responsible for code(ordinance enforcement.
g
Serves as principal staff for the Planning Commission and Joint Planning Board.
2 Coordinates and supervises the activities of the Building Department.
a Supervises the activities of the building official, including the evaluation and inspection of
construction for compliance with all applicable codes and regulations, matters related to building
construction, the processing of all related permits and reports, and the collection of permit fees.
b Supervises the custodial and maintenance activities related to City Center facilities.
3 Supervises the development and implementation of a facilities management system for City buildings
including, but not limited to, City Center and the library. Provides technical assistance to other City
departments as appropriate in coordination with the budding official.
4 Coordinates with City officials, directors and other authorities concerning the application of local,
state, and federal ordinances, codes, rules and regulations.
5 Develops and prepares grant applications and administers grants to assist the City planning activities.
6 Prepares and reviews the annual budget request for the Planning and Zoning Department. Prepares
the Building Department and City Center annual budget requests in coordination with the building
official.
7 Attends meetings as required.
8 Performs related duties as required.
M WAI
0
DESIRABLE QUALIFICATIONS
Bachelors degree in planning or related field. Five years of administrative and supervisory experience in
the planning and zoning fields. Thorough knowledge of principles and procedures of municipal planning
local and state legislation governing municipal planning activities, and principles of public administration
relative to municipal planning and zoning administration. Knowledge of codes, regulations and
developments in construction practices. Ability to establish and maintain effective working relationships
and to communicate clearly, tactfully, decisively and impartially the requirements of local, state and
federal codes and regulations.
WORKING CONDITIONS
Inside and outside work. On -site inspection to resolve building and development matters.
is
0
TITLE CUSTODIAN/MAIIVTENANCE OPERATOR jobdes41
DEPARTMENT CITY HALL MAINTENANCE -62-
-62-
SUPERVISED BY BUILDING OFFICIAL
SUMMARY THIS IS MAINTENANCE AND CUSTODIAL WORK AND AT
CITY FACILITIES
DUTIES AND RESPONSIBILITIES
Performs custodial duties in city center building, with assistance from a building custodian.
a Sweeps, mops, polishes and waxes floors. Dusts, polishes, arranges and moves
furniture and equipment. Empties wastebaskets.
b Makes minor repairs on plumbing, electrical equipment and furnishings.
c Washes windows, woodwork and walls. Cleans restrooms and replenishes supplies.
Replaces light bulbs.
d Opens and locks doors at specified times that may be before or after normal business
hours.
Starts coffee pots in the break room each morning.
2 Coordinates the contracting of external services such as carpet cleaning, painting, carpentry,
electrical, etc. as needed.
3 Assigns work tasks and provides guidance to the building custodian. Requests assistance to
see that all custodial duties are completed on a timely basis.
4 Coordinates with the Building Official the ordering of cleaning and/or maintenance supplies for
city center and other city facilities as requested
5 Performs maintenance duties on city property with assistance from building custodian.
a Mows grass and maintains plants and shrubs around city center. Maintains
landscaping at city center and police building.
b Cleans debris and snow from sidewalks and steps of city center and police building.
c Makes minor repairs to building. Does touch -up painting as required.
6 Performs regular checks of heating, ventilation and cooling systems at city center. Operates the
system computer in coordination with the HVAC service provider. Reports Regularly reports
on the status of the system and notifies the Building Official of any system problems. Performs
weekly checks of the standby generator at the police department, provides documentation and
reports problems concerning the generator to the police chief.
7 Monitors condition of city center facilities and coordinates the repair activities with the
Building Official.
8 Assists the Building Official with the preparation of the City Center budget request.
9 Responds, in a timely manner, to building issues raised by City Center staff and customers.
10 Performs related duties as required.
EQUIPMENT Personal computer, HVAC computer, vacuum cleaner, buffing machine, lawn mower, p!
O ��
snow blower, tools, cleaning supplies and equipment.
DESIRABLE QUALIFICATIONS Knowledge of cleaning materials, equipment and methods.
Knowledge of operation of low pressure boiler and heating system. Mechanical aptitude. Ability to
schedule own time and work without direct supervision. Physical stamina.
SPECIAL REQUIRIIIEENTS Class IV boiler license or ability to obtain license.
WORKING CONDITIONS Inside and outside work Flexible schedule may be required due to use
of City Center facility. Approximately 35 hours per week at city cuter and 5 hours at police building.
MI t
0
0
0
BRYN GARDD DENTAL CARE, LTD.
Thomas B. Lyke, D.D.S.
John D. Gillard, D.D.S.
945 Echo Drive
HUTCHINSON, MINNESOTA 55350
F- „,- �'J
SIP 9 4 1998
Crr -I- 130N
TN. 667.4766
i
September 22, 1998
Mr. Gary Plotz
Hutchinson City Center
111 Hassan St. SE
Hutchinson, MN. 55350
Dear Mr. Plotz:
Please accept this letter as an offer for the parcel of city property located adjacent to the
northeast corner of our lot located at 945 Echo Drive.
Our offer is as follows:
1. We agree to purchase the 1,386.75 square foot parcel at a rate of $3.25 per square
foot for a total of $4,500.00.
2. We agree to move the evergreen tree from this parcel to replace the damaged tree
near the southeast corner of our parking lot.
Our primary interest in purchasing this parcel of land is to enable us to expand our
existing parking lot and reduce the amount of on street parking required by our facility.
If you have any questions concerning this offer, please contact our office.
incer7
john D��//vv. billard
t /""
• MEMORANDUM
To: Mayor and Council
FROM: Gary Plotz, City Administrator
John Rodeberg, Director of Engineering/Public Works
RE: Land Remnant Adjacent to Rear of Bryn Gardd Dental
DATE: October 9, 1998
We received a request for a land purchase of a remnant parcel on the edge of the City cemetery.
Basically, it is a rectangular strip of property immediately behind Bryn Gardd Dental Cares
current parking lot.
The remnant is in an area we would not see having any graves, because of the new parking lot
• and roadway created by the Hantge/City project.
We have met with Dr. Gillard and Dr. Lyke and feel their offer price is substantial for only
1,386.75 square feet. We recommend approval.
0
S
OPEN -HOLD COUNCIL
REPORT
13- OCT- 1998page 1
___________________________
1990 IMPROV. BUS
_______________________________
POUCHER PRINTING
__________________
GO TI BONDS 1990A
- -_ __________
- $513.60
< *>
$513.60*
1770 TIDS
FIRSTAR BANK OF MINNESOTA
INTEREST
$5,081.25
< *>
$5,081.25*
1997 IMPR. CONST
BRAUN INTERTEC CORP
PROFESS SERV -PHASE I ENVIRON
$3,063.00
COMM TRANSPORTATION
MATERIAL TESTING & INSPECT
$14.84
OSM
PROFESS SERV -5TH AVE BRIDGE
$4,592.29
SEH
PROFESS SERV -MAIN ST SIGNALS
$153.10
< *>
$7,823.23*
1998 IMPR. CONST
SRF CONSULTING GROUP
PROFESS SERV - CENTURY AVE
$8,088.74
< *>
$8,088.74*
CENTRAL GARAGE
ASPEN EQUIPMENT CO
CHIPPER KNIFE, SHARPEN BLADES
$177.30
BIG BEAR
REPAIR & MAINTENANCE SUPPLIES
$95.61
BRANDON TIRE CO
FRONT ALIGN
$1,137.89
CARQUEST AUTO PARTS -
REPAIR & MAINTENANCE SUPPLIES
$454.07
CITY OF HUTCHINSON
OCT.MEDICAL
$432.09
COAST TO COAST
HOWE
$14.74
CROW RIVER AUTO
PARTS
$1,754.34
FORTIS BENEFITS
OCT LTD
$20.78
G & K SERVICES
UNIFORMS
$132.79
H &L MESABI
BLADES
$6,460.95
HANSEN TRUCK SERVICE
HYDRAULIC HOSE
,S236.75
HOLT MOTORS INC
VALVE
$103.74
HUTCH COOP CENEX
TIRE LABOR, RIM
$36.95
HUTCHINSON WHOLESALE
CONNECTOR
$8.50
IDEAL SHOE SHOP
SEWING TARP
$15.00
JERRYS TRANSMISSION
PARTS
$243.52
MN MUTUAL LIFE
OCT LIFE
$7.35
MTI DIST.CO
FRONT CASTER FORK
$217.03
RUNNING'S SUPPLY
HDWE
$2.75
SWEENEY BROS TRACTOR
REPAIR & MAINTENANCE SUPPLIES
$617.56
•
US POSTAL SERVICE
W.D. COOLING CLINIC
SEPT POSTAGE
CLEAN & REPAIR RADIATOR
$5.76
$50.80
< *>
$12,226.27*
GENERAL FUND
AAGARD WEST
OCT SERVICE
$1,528.61
ANDERSON, SHERI
REFUND -CLASS CANCELLED
$33.00
ANOKA TECHNICAL COLLEGE
LP GAS EMERGENCIES COURSE
$350.00
ARNOLD & MCDOWELL
SEPTEMBER CONTRIBUTION
$7,066.00
AUGUST SCHELL BREWING COMPANY
TOUR
$92.00
BAKKEN, ROGER
CLEANING
$25.00
BARR ENGINEERING CO
PROFESS SERV- SURFACE WATER
$123.00
BAUERLY BROS INC.
MASON SAND
$392.00
BECKER ARENA PRODUCTS
FLOODING NOZZLE
$897.85
SENNETT OFFICE SUP.
COPIER CHARGES
$207.12
BETKER, PEARL
REFUND - CANCEL CAR MAINT
$5.00
BRINKMAN STUDIO
SLIDE FILM
$25.56
BRODD, JIM
REIMS- MILEAGE
$40.63
BRUHN, JEFF
GAMES WORKED
$205.00
BUSINESSWARE SOLUTIONS
EPSON PRINTERS
$2,011.63
CADD /ENGINEERING SUPPLY
TECH PEN #1
$40.38
CAMERA SHOP
DEVELOP & PRINT
$121.96
CARR FLOWERS
PLANT -C SCHULTZE
$36.95
CARRIGAN, ANDREA
REFUND -CLASS CANCELLED
910.00
CASH WISE
BAKERY
,5283.65
CDI OFFICE PRODUCTS LTD
STAPLER
$133.13
CENTRAL LANDSCAPE SUPPLY
HARDWOOD MULCH
$575.10
CENTURY LABS
WASP SPRAY
$99.08
CHAMBER OF COMMERCE
LEADERSHIP -LISA GRINA
$590.00
CITY OF HUTCHINSON
SEPT LODGING TAX
$31,600.46
COAST TO COAST
PAINT, FILTERS, HDWE
$366.26
COLLINS, MIKE & WANDA
REFUND -CLASS CANCELLED
$15.00
COMM TRANSPORTATION
MN /DOT MANUALS
$95.00
CONSTRUCTION MARKET DATA GROUP
PUBLICATIONS
$185.60
COSTELLO, LORI
REFUND -MN WILD CANCELLED
$36.00
COUNTRY KITCHEN
PRISIONER MEALS
$27.40
COWGER, KARLEEN
REFUND -MN WILD TRIP
$36.00
r �
L_J
/d -A'
OPEN -HOLD COUNCIL REPORT
-----------------------------------------------
GENERAL FUND CROW RIVER AREA QUALITY COUNCI
CROW RIVER PRESS INC
CROW RIVER VET CLINIC
DAAK REFRIGERATION
DEPT NATURAL RESOURCES
DEPT OF LABOR & INDUSTRY
DEPT OF PUBLIC SAFETY -OISM
DISPLAY SALES
DON HUME
EARL ANDERSON ASSOC
ECOLAB PEST ELIM
ELECTION SYSTEMS & SOFTWARE
ERICKSON AUTO SALES
EWING, BRENDA
FAMILY REXALL DRUG
FORTIS BENEFITS
G & K SERVICES
GAME TIME
GEB ELECTRICAL INC
HARKIN STORE
HAUGEN, MARV
HEALTH SERVICES OF NORTH AMERI
HBMMAH, LLOYD
HIGGINBOTHAM, RUTH
HILARY, KRISTIN
HILLYARD FLOOR CARE / HUTCHINSON
HUTCH CONVENTION &
HUTCH COOP CENEX
HU= FIRE & SAFETY
HUTCH FIRE DEPT RELIEF ASSC.
HUTCHINSON LEADER
HUTCHINSON TEL CO
HUTCHINSON UTILITIES
HUTCHINSON WHOLESALE
ICE SKATING INSTITUTE OF AMERI
JACK'S UNIFORMS & EQUIPMENT
JENSVOLD, ELEANOR
JOBS SPORT SHOP
JOHNSON, EMILY
JONNY'S RESTAURANT
JUUL CONTRACTING CO
K MART
KAISERHOFF
KING, KATHY
KRCIL, JOYCE
KRUEGER, ART
L & P SUPPLY CO
LARSEN, CAROL
LARSON, JUDY
LEAGUE OF MN CITIES
LILIENTHAL, CINDY
LITTLE DUKES
MARCO BUS.PRODUCTS
MAY, JAKE
MCGREGOR, KIM
MCLEOD COUNTY RECORDER
MCLEOD COUNTY TREASURER
MCRAITH, CALLEIGH
MEEKER SAND & GRAVEL
MERRILL, KENNETH B.
METRO ATHLETIC SUPPLY
MID -MN DEVELOPMENT COMMISSION
MID -MN HOT MIX INC
MIDWEST WIRELESS COMM.
MINI BIFF
MINNCOMM PAGING
MLINAR, JOHN
MN ELEVATOR INC.
MN MUTUAL LIFE
MN SPORTS FEDERATION
MN STATE FIRE CHIEFS ASSC
MODERN MAZDA
MOGARD, STEVE
MR. MOVIES
MRPA
MUELLER, DAVE
----------------------------------
SEPT KICKOFF
BUSINESS CARDS
SEPT CHARGES
INSTALL NEW HEATING BOOSTER
DNR FEES TO STATE
INSPECTION
CONNECT & OPERTIONS CHARGES
BACK MOUNTING PLATFORM
ELK PADDLE
SIGNS
SEPT SERVICE
BALLOT MARKING PENS
CAR RENTALS
REIMB- MILEAGE, PARKING
PENS
OCT LTD
UNIFORMS
CLIMBER, CRAWL TUBE
MATERIALS, LABOR, INSPECTION
SR TOUR -46 ADMISSIONS
REIMB -ICE ARENA PAINT
TESTING 29 EMPLOYEES
REFUND -FLAG FOOTBALL
ATTENDANT HOURS
REIMS- MILEAGE, LODGING, TUIT
FRONT & REAR BLADES
AUGUST LODGING TAX
CHEMICALS
EXTING INSPECT
1998 STATE FIRE AID
ELEC NOTICE
MATERIALS, LABOR
SEPT GAS & ELEC
PRIMER, THINNER
PATCHES
UNIFORMS
REFUND SHELTER RENTAL
T- SHIRTS
KIDDIE CARNIVAL HOURS WORKED
73 LUNCHES
27" ADJ RINGS
PAIN RELIEF, FILM
SR TOUR 45 DINNERS
REFUND -CLASS CANCELLED
REIMS- MILEAGE, MEALS
ENTERTAINMENT -SR DINNER DANCE
HOSE
REFUND- CANCEL LINE DANCING
REFUND- CANCEL LINE DANCING
1998 -99 DUES
REFUND -CLASS CANCELLED
CAR WASHES -AUG & SEPT
TONER CARTRIDGE
REIMB - MILEAGE
REFUND -CLASS CANCELLED
FEES
1998 ASSESSMENTS
KIDDIE CARNIVAL HOURS WORKED
SAND
REIMB- MILEAGE, TELEPHONE
VO LLEYaar i S
HOME AT 116 ERIE ST
TN FINES
SEPT SERVICE
UNIT CHARGE
OCT SERVICE
REIMB- MEALS, MILEAGE, LODGING
SEPT ELEVATOR SERVICE
OCT LIFE - COBRA -BENTZ
STATE TOURNAMENT ENTRIES
CODE BOOKS
VEHICLE TOW
COMPLIANCE CHECKS
VIDEO RENTAL
REG -DOLF MOON
REIMB- SUCCESS 1998 SEMINAR
13- OCT- 1998page 2.
--------------- --
$380.00
$97.59
$386.05 •
$1,271.50
$1,015.00
$20.00
$390.00
$20.73
$43.30
$1,620.45
$23.43
$881.39
$69.24
$60.75
$59.96
$1,619.91
$883.36
$1,320.21
$727.00
$46.00
t 209.41
264.48
$10.00
$40.00
8 303.60
201.79
$5,466.41
$1,203.16
$20.00
$51,212.00
$2,914.70
$7,258.81
$4,667.15
8 471.55
486.00
$2,199.39
00
20
19..50
12.88
$438.00 •
$41.30
$75.04
$450.00
15.00
68.33
135.00
$3.20
$40.00
$20.00
$6,911.00
$49.00
$8.00
$69.23
47.12
949.00
$168.50
$29,869.00
$12.88
$220.50
$86.08
-$6.28
$3,825.00
$558.57
$970.68
$79.88
9 239.18
269.22
$73.65
1 552.72
420.00
187.23
$62.56
$50.11
$2.99
$1,050.00
$49.00
J
OPEN -HOLD COUNCIL REPORT
13- OCT- 1998page 3
_________ _________
GENERAL FUND
____________
NATIONAL CAMERA EXCHANGE
--___________________-----_---___---______-__---
REPLACE DAMAGED CAMERA
$470.31
NICKLASSON ATHLETIC CO
GAME VOLLEYBALLS
$433.13
NO STATES SUPPLY INC
RUBBER PAD
$10.33
•
NORTH STAR TURF
ATHLETIC MIXTURE, GENERAL TURF
$444.09
NORTH STAR TURF INC
GENERAL TURF MIXTURE
$67.38
OLSON, FRANCIS
CANCEL CAR MAINT & STOCKS
$8.00
PALMER, BETTIE
REFUND -CLASS CANCELLED
$59.00
PARTIES PLUS
NAPKINS, STICKERS
$9.37
PEARSON, KIM
REFUND -CLASS CANCELLED
$12.00
PELLINEN, WILLARD
PROFESS SERV- SURVEY DALE ST
$290.00
POHLMEIER, RICH
GAMES WORKED
$75.00
POPP ELECTRICAL INC
MATERIALS, LABOR
PRAHL, DOROTHY
REFUND -MN WILD CANCELLED
$ $87.42
12.00
QUADE ELECTRIC
STAPLES, NMB, NAIL BOX
$16.61
R & T SPECIALTY
DARE SUPPLIES
$151.05
RANNOW, AMY
REF UND -SWIM LESSONS
RE IRRIGATION & PTIC
I SP
$ $15.40
TROFITRECYCLING INC
RECYCLING CHARGES
$332.18
RIDER BENNETT EGAN & ARUNDEL
PROFESS SERVICES THRU 8/31/98
$625.00
RIDGEWATER COLLEGE
EMS TESTING
$80.00
RUBINO, ARNULFO
PARTIAL REFUND- SECURITY
$60.00
RUNNING'S SUPPLY
FAUCET & HDWE
$1,187.98
RUPPERT, CHRISTINE
REFUND -CLASS CANCELLED
$49.00
SCHNOBRICH, MARK
REIMB- TRAVEL, LODGING, CONFER
$693.73
SCHUMANN, CAROLYN A.
REIMB- MILEAGE
$32.50
SCHUTT, KIM
REFUND- CANCEL ORIGAMI
$5.00
SERVICEMASTER
PROFESS CARPET CLEANING
$912.30
SHOPKO
VIDEO TAPES
$58.87
SHRED -IT
SHREDDING SERVICE
$99,90
SIEMERS, SHERYL
REFUND- CANCEL FOOTBALL
$7.50
SIMONSON LUMBER CO
CUSTOM SEALDON BROWN
$225.63
SORENSEN FARM SUPPLY
REPAIR & MAINTENANCE SUPPLIES
$75.18
SR.CENTER ADVISORY BD
OCTOBER NEWSLETTER POSTAGE
$128.00
STANDARD PRINTING
OFFICE SUPPLIES
STARKE, RANDY
FOOTBALL OFFICIAL
$ $100.97
120.00
STILLWATER DEPOT, THE
46 MEALS
$1,482.75
SUPERIOR COFFEE & FOODS
COFFEE
$71.26
THK MECHANICAL
REPAIR SPICKET
$50.70
TEMPLETON INC
ER CONTRIB QTR 3 1998
$1,025.73
THIELE, PEGGY
REFUND- CANCEL LINE DANCING
$20.00
TRI CO WATER COND
SALT
$219.17
TRIARCO
PAINT
$69.19
TRICHE, CHARLENE
REFUND - CANCELLED HAIRSTYLES
$33.00
TRIPLE G DISTRIBUTING INC
POP PURCHASE
$26.80
UNITED BLDG CENTERS
BRICK MOULD, FASCIA, CEDAR
288.70
US POSTAL SERVICE
SEPT POSTAGE
879.26
US WEST COMMON
OCT SERVICE
316.62
1101.31
VICTORIAN INN'
WINDSOR ROOM, FOOD CHARGES
230.73
WAL -MART
AIR FRESHNER
WEIS, MARK
REIMB- SAFETY BOOTS
$60.00
WENDOLEK, JIM
ENTERTAINMENT -SR DINNER DANCE
$150.00
WM MUELLER & SONS
CONTRACT REPAIR & MAINTENANCE
$633.73
WOLLACK & ASSOCIATES INC
LAW ENFORCEMENT EXAMS
$822.71
WOODS PAINTING CENTER
BRUSHES
$160.49
XEROX
OCT COPIER LEASE
$908.75
ZILLMER, RICK
FOOTBALL GAMES
$105.00
< >
$197,228.89*
HUTCH COMM DEV.0
CASH WISE
OPERATING SUPPLIES
$17.27
CITY OF HUTCHINSON
OCT MEDICAL
$432.09
CROW RIVER AREA QUALITY COUNCI
KICKOFF PRESENT -M B SCHAUFLER
$20.00
FORTIS BENEFITS
OCT LTD
$16.24
HUTCHINSON TEL CO
OCT SERVICE
$189.25
MIDWEST WIRELESS COMM.
OCT SERVICE
$29.15
MN MUTUAL LIFE
OCT LIFE
$5.67
PIZZA HUT OF AMERICA INC
PIZZAS & POP
$36.26
REDETZKE, DEL W.
REIAB- MILEAGE, MEALS, PARKING
$2,974.58
SCHAUFLER, MARY BETH
REIND- MILEAGE, MEALS, PARKING
$125.90
US POSTAL SERVICE
SEPT POSTAGE
$40.09
< >
$3,886.50•
HUTCH TRANS FAC.
BUSINESSWARE SOLUTIONS
PCANYWHERE
$143.78
CASH WISE
CUPS, BOWLS
$4.83
CITY OF HUTCHINSON
SEPT WATER & SEWER
$193.44
11
OPEN -HOLD COUNCIL REPORT
13- OCT- 1998page 4
- ------------------------------
HUTCH TRANS FAC.
----- -- ------------------------
COAST TO COAST
----------
ROPE CLIP
----- ------
$21.94
- ---
DM2 SOFTWARE
LIBRARY MASTER 90W UPGRADE
$995.00
G & K SERVICES
MATS, MOPS
$300.75
HUTCHINSON TEL CO
OCT SERVICE
$296.58
•
HUTCHINSON UTILITIES
SEPT GAS & ELEC
$1,114.85
KLEESPIE
KEYBOARD, LABOR, TRIP CHG
$555.00
QUADE ELECTRIC
LABOR, MATERIALS
$89.44
RUNNING'S SUPPLY
GO -JO
$
SUPERIOR COFFEE & FOODS
COFFEE
59.26
US POSTAL SERVICE
SEPT POSTAGE
$9.56
< >
$3,812.10*
LIQUOR STORE
AAGARD WEST
OCT SERVICE
$46.80
AMERIPRIDE LINEN & APPAREL
SEPT DELIVERIES
$125.19
BERNICKS PEPSI COLA
SEPT BEER PURCHASE
$1,041.58
CDI OFFICE PRODUCTS LTD
OPERATING SUPPLIES
$136.63
CITY OF HUTCHINSON
LOTTERY PAYMENT
$1,996.87
CITY OF HUTCHINSON- GENERAL FUN
PAYROLL 9/25/98
$7,630.01
COAST TO COAST
FILTERS, BULBS
$28.60
ED PHILLIPS & SONS CO.
SEPT WINE PURCHASE
$3,195.89
FORTIS BENEFITS
OCT LTD
$55.12
FRONTEER DIRECTORY CO
DIRECTORY ADVERTISING
$209.58
GLENCOE ENTERPRISE
SEPTEMBER ADVERTISING
$135.00
GRIGGS COOPER & CO
SEPT WINE PURCHASE
$11,329.45
HENRYS FOODS INC
SEPT TOBACCO PURCHASE
$2,380.15
HERMEL WHOLESALE
SEPT MISC & TOBACCO PURCHASE
$276.16
HUTCHINSON LEADER
SEPT ADVERTISING
HUTCHINSON TEL CO
OCT ADV
$ $437.60
138.43
HUTCHINSON UTILITIES
SEPT GAS & ELEC
$1,112.13
JOHNSON BROTHERS LIQUOR CO.
SEPT WINE CREDIT
$1,832.53
JORDON BEVERAGE INC.
SEPT BEER PURCHASE
$1,039.40
K D U Z
SEPT RADIO ADS
$49.00
KARP RADIO
SEPTEMBER RADIO ADS
$8.00
KYRS
SEPT RADIO ADS
$176.00
LENNEMAN BEVERAGE DIST. INC
SEPT BEER PURCHASE
$2,337.35
LOCHER BROS INC
SEPT BEER PURCHASE
$11,318.40
LUNDHOLM, LORI
CLEAN WINDOWS
$42.60
MARGRON- SKOGLUND WINE IMPORTS
SEPT WINE PURCHASE
$474.00
MN DEPT OF REVENUE
TOBACCO TAX - SEPTEMBER 1998
$82.74
MN MUTUAL LIFE
OCT LIFE
$19.53
QUADE ELECTRIC
RETURN GLOBES
$19.17
QUALITY WINE & SPIRITS CO.
SEPT LIQUOR CREDIT
$1,539.08
RETROFIT RECYCLING INC
RECYCLE FLUORESCENT LAMPS
$8.85
ST. CLOUD RESTAURANT SUPPLY
SEPT MISC PURCHASE
$289.46
STANDARD PRINTING
POCKET ENVELOPE
$75.40
TRI CO WATER COND
BOTTLE WATER
$42.18
TRIPLE G DISTRIBUTING INC
SEPT BEER PURCHASE
$15,419.50
US POSTAL SERVICE
SEPT POSTAGE
$101.35
VIKING COCA COLA
POP PURCHASE
$531.75
WEGNER,NEIL
REIMB- PARKING, REPAIR
$73.37
< *>
$65,754.85*
PAYROLL FUND
AETNA VARIABLE LIFE ASS. CO.
EE CONTRIB 10/3
$575.00
-
AMERICAN FAMILY INS CO.
EE CONTRIB 10/3
,S27.88
GREAT WEST LIFE INS. CO.
EE CONTRIB 10/3
$75.00
H.R.L.A.P.R.
EE CONTRIB 10/3
$170.08
ICMA RETIREMENT TRUST
EE CONTRIB 10/3
$2,416.17
PERA LIFE INS CO.
EE CONTRIB 10/3
$114.00
PERA- D.C.P.
EE CONTRIB 10/3
$52.02
PRUDENTIAL
EE CONTRIB 10/3
$180.00
PRUDENTIAL MUTUAL FUNDS
EE CONTRIB 10/3
$30.00
PUBLIC EMPLOYEES
EE CONTRIB 10/3
$16,907.18
TEMPLETON INC
EE CONTRIB 10/3
$280.20
WADELL & REED,
EE CONTRIB 10/3
$150.00
r
< >
$20,977.53*
PUBLIC SITES
BAUERLY BROS INC.
JUUL CONTRACTING CO
VINYL TILE $614.79
PVC $39.00
$653.79•
RURAL F. D. BRODD, JIM QTR 3 MILEAGE $7.20
CITY OF HUTCHINSON SEPT FUEL $55.02
,OPEN -HOLD COUNCIL REPORT
---------------------------------
RURAL F. D. CROW RIVER GLASS
EMANS, BRAD
GLAESER, TOM
NIES, JEFF
PESSEK, TOM
REDMAN, RANDY
SCHRAMM, STEVE
STEELE, DAN
WATER /SEWER FUND
u
c *>
13- OCT- 1998page 5
------------------------------------- ------------
CONTRACT REPAIR & MAINTENANCE
--- --------
$195.98
- -----
QTR
3 MILEAGE
$8.10
QTR
3 MILEAGE
6.90
QTR
3 MILEAGE
2.40
QTR
3 MILEAGE
2.40
12.70
QTR
3 MILEAGE
QTR
3 MILEAGE
$22.50
QTR
3 MILEAGE
$13.50
$316.70*
AAGARD WEST
AG SYSTEMS
BAUMAN, JIM
BENNETT OFFICE SUP.
BIG BEAR
CARR FLOWERS
CASH WISE
CDI OFFICE PRODUCTS LTD
CHAMBER OF COMMERCE
CITY OF HUTCHINSON
CITY OF HUTCHINSON- GENERAL
COAST TO COAST
CROW RIVER PRESS INC
CULLIGAN WATER COND
D.P.C.IND.INC
DEVRIES, RANDY
FISHER SCIENTIFIC
FORTIS BENEFITS
G & K SERVICES
GRAHAM, MARION
GREGOR, JOHN
HEILMAN, THOMAS
HEPPNER, PAUL
HUTCH COOP CENEX
HUTCH PLBG & HTG CO
HUTCHINSON LEADER
HUTCHINSON TEL CO
HUTCHINSON UTILITIES
HUTCHINSON WHOLESALE
IMPERIAL PORTA THRONES
INDUSTRIAL MAINT SUPPLIES
ISCO INC
JOHNSON, DOUGLAS
JONES, HOLLY
JUUL CONTRACTING CO
L & P SUPPLY CO
LTP ENTERPRISES
MIDWEST WIRELESS COMM.
MINNCOMM PAGING
MN MUTUAL LIFE
MN SECTION CSWEA
MN VALLEY TESTING LAB
MOISAN, GERALDINE
NAGY, RICHARD
NCL
NELSON, CHARLES
PRAIRIE COUNTRY RC & D CO
RUNNING'S SUPPLY
RUST ENVIRONMENT
SAFETY FIRST
UNITED BLDG CENTERS
US POSTAL SERVICE
USA WASTE SERVICES INC
VESSCO INC
VISU -SEWER CLEAN & SEAL
WAL -MART
WELCOME NEIGHBOR
WESTERN AUTO
WITTE SANITATION
SEPT PICKUP SERVICE
COUPLINGS, HOSEBARB, NIPP
REFUND OVERPAYMENT
COPIER CHARGES
SPRAYER
PLANT -K MESSNER
PHOTOS
CALCULATOR, CLEANER, INK
REG- MARION GRAHAM
SEPT FUEL
FUN ASPHALT, GRAVEL
BATTERIES
BUSINESS CARDS
UNIT RENTAL
CHLORINE
REIMB - MEALS, LODGING, P
DETERGENT, SOAP
OCT LTD
UNIFORMS
REIMS- MEALS, LODGING, GAS
REFUND OVERPAYMENT
REFUND OVERPAYMENT
REFUND OVERPAYMENT
CHEMICALS
ADAPTOR
METER CARDS
OCT SERVICE
SEPT GAS & ELEC
SUPPLIES
SEPT UNIT RENTAL
DRILL BITS
CREDIT - RETURNED PRODUCT
REIMS- SAFETY BOOTS
REFUND OVERPAYMENT
CASTINGS & LIDS
GUARD
2" GATE VALVE
OCT SERVICE
OCT SERVICE
OCT LIFE
REG- MARION GRAHAM
WATER TESTS
REFUND OVERPAYMENT
REIMB- MEALS, MILEAGE, LO
LAB SUPPLIES
REIMB- SAFETY BOOTS
UNCIL BEGINNING RETAINER
FLASHLIGHTS & BATTERIES
PROFESS SERV - AMMONIA TRM'I
SAFETY TRAINING #10
STAKES, LUMBER
SEPT POSTAGE
LOADS 9/1 - 9/18
DEPOSIT FOR HOUSING -R DE
SEWER INSPECTION
SLIDE FILM
SEPT LISTING
MULTI-METER
TRUCK TIME & LABOR
LES
RLLR
PAR
DGING
STDY
FRIES
$27,870
$32
52
15
$ $30
$32
$ $20
$4,954
$294
$168
$27
14
$496
469
392
1256
$619
$107
$60
$271
$1,474
$738
$21,730
$5,000
$162
$3,206
$300
$485
$1,048
$7,136
$150
$5,402
$22
$57
$110
$86,661
32
04
44
00
84
07
23
53
00
12
00
28
88
00
10
64
38
40
40
85
79
45
69
48
83
06
67
09
54
18
13
42
97
38
00
60
15
17
27
32
00
00
58
13
69
73
00
58
00
00
32
98
26
00
88
91
00
40
00
17*
$413,024.62*
J
IMMEDIATE PAY COUNCIL REPORT
13- OCT- 1998page 1.
----------------------------------------------------------------------------------------------------
1997 IMPR. CONST REINER IRRIGATION & SEPTIC REPAIR WORK ® CHURCHILL RESID $1,165.25
< *> $1,165.25*
GENERAL FUND BAUMETZ, BONNIE REIMB- MILEAGE
COMM TRANSPORTATION OCTOBER LOAN PYMT
DEPT NATURAL RESOURCES DNR FEES TO STATE
EXPERT ASPHALT & SEALCOATING C REFUND FEE -PLANS & SPEC LET #9
FALL MAINTENANCE EXPO REG -LARRY KARG /OCT 1
MCLEOD COUNTY TREASURER J MANDELKOW /COND USE PERMIT
MINNESOTA ASSOC OF CEMETERIES REG -FLOYD GROEHLER
SCHUETTE, SCOTT SCHOOL VOILENCE REG, MILEAGE
TEPLY, TODD MIDDLE SCHOOL DANCE
HUTCH COMM DEV.0 US POSTAL SERVICE
BULK MAILING POSTAGE
HUTCH TRANS FAC. RCH INC
LIQUOR STORE CITY OF HUTCHINSON
PINNACLE DISTRIB
QUALITY WINE & SPIRITS CO
PAYROLL FUND AETNA VARIABLE LIFE ASS.
AMERICAN FAMILY INS CO.
GREAT WEST LIFE INS. CO.
H.R.L.A.P.R.
ICMA RETIREMENT TRUST
PERA LIFE INS CO.
PERA- D.C.P.
PRUDENTIAL
PRUDENTIAL MUTUAL FUNDS
PIIBLIC EMPLOYEES
TE4PLETON INC
WADELL & REED
SCDP 97 Heg Reh FIX -IT PLUS
HOLTZ, GARY
WATER /SEWER FUND DEVRIES, RANDY
JCM ASSOCIATES
JOHNSON CONTROLS INC
SCENIC CONCEPTS
US BANK
USA BLUE BOOK
WIRE TRANSFERS
'AYROLL WITHHOLDING TAX
UNLEADED GAS
LOTTERY PAYMENT
SEPT MISC PURCHASE
SEPT LIQUOR PURCHASE
CO. EE
CONTRIB
9/19
EE
CONTRIB
9/19
EE
CONTRIB
9/19
EE
CONTRIB
9/19
BE
CONTRIB
EE
CONTRIB
9/19
EE
CONTRIB
9/19
EE
CONTRIB
9/19
EE
CONTRIB
9/19
EE
CONTRIB
9/19
BE
CONTRIB
9/19
EE
CONTRIB
9/19
PAINTING
PAINTING
ADDT'L AIRLINE CHARGE
RIP PREPARATION, RESEARCH PRMT
ROTATION, COUPLER
AERIAL PHOTOGRAPH & FRAME
PAYING AGENT FEES
COUPLINGS
$87.10
$700.00
$1,564.00
$53.25
X135.00
'119.50
05.00
_75.00
400.00
$3,638.85*
0
$61.01
$61.01*
$6,179.50
$6,179.50*
684.68
855.61
571.03
$2,111.32*
$575.00
$117.04
$75.00
$170.08
$2,646.17
$114.00
$52.02
$180.00
$30.00
$17,828.81
$480.20
$150.00
$22,418.32*
$3,700.00
$700.00
$4,400.00*
$75.00
$1,170.00
$255.60
159.22
337.38
$20.17
$2,017.37*
$41,991.62*
$36,391.85
MN DEPT OF REVENUE 7,128.69
0 C
Hutchinson
111 Hassan Street SE
Hutchln n, MN 55350 -2522
370- 587- 515VFax 320 -234 -4240
E NI 0 R A N D U NI
TO: Mayor And City Council Poe L
FROM: John P. Rodeberg, Director of Engineering/Public Works � 1 40V
RE: BiddinglPurchasing Vehicles � ^A'
DATE: September 15, 1998 'V +,
Plowman's have again raised issues regarding our bidding procedures, and have stated that they are
not required to complete warranty work on vehicles not purchased from them. We have addressed
these issues before, and believe that we are acting in the legal and appropriate manner.
Competitive Biddine
We have reviewed the competitive bidding process in the past with former City Attorney Barry
• Anderson, and agreed that if we could show an added cost for purchasing out of town, we could
utilize this as rationale for awarding to a local dealer with a higher bid. The calculated additional cost
to pick up a vehicle was previously calculated at $420, and the attachment from John Olson(3
currently calculates the added cost at $440. We therefore have had a policy of awarding the vehicle
locally if it is within that amount of the lowest bid (The Police vehicles were approximately
S1,1001each higher from Plowman's than from Superior Ford). Please note that our purchase price
for vehicles dropped dramatically when we started utilizing state bids to improve the competitive
bidding process.
Warranty Work
We have been told by Plowman's that they will not complete warranty work on vehicles not
purchased through them. They have noted that Ford policy allows them to refuse this service. Please
find attached a copy of the warranty information from the Ford Internet siteO and a page from the
1998 Ford Warranty Guida. They both clearly state that a vehicle may be taken to any Ford
authorized dealer for warranty repairs. This may need further clarification, but the printed policy
appears clear that as an authorized Ford dealer they must complete warranty work.
Conclusion
We need to operate within the competitive bidding requirements. Our process has been developed
over time, and reviewed by the City Attorney. We do allow for the added cost to pick up vehicles
out of town, but are obligated to award the bid to the lowest price. We believe that this is also a
• prudent process for reducing the cost to the taxpayers. Our previous experience has indicated that
the taxpayers have saved significant costs due to this process.
cc: John Olson, Assistant Public Works Director
file: vehicle Purchasing
Marc Sebora, City Attorney
Primed on rerycled p^pec -
Warranty Information
men Goes Your Warranty Begins 1
Your warranty starts the day you take
delivery of your new vehicle or the day it i
first put into service (for example, as a
Baler demonstrator), whichever comes
first. And should you ever need warranty
repairs, you may take your vehicle to any
uthorized Ford or Lincoln - Mercury deale
Maintain Your Vehicle Property
Your glove box contains an owner guide
and a service guide for reference and for
recording maintenance work done on your
vehicle. Proper vehicle maintenance is the
responsibility of the owner. Ford Motor
Company may deny you warranty coverage
if you fail to keep records and receipts
indicating that the vehicle maintenance
specified in the Maintenance Schedule
booklet has been performed.
Who Pays For'4+'YarranW nepa..lrgr
You will not be charged for covered
warranty repairs made during the warranty
periods for Bumper -to- Bumper, Safety
Restraint, Corrosion or Emissions
Coverage.
Sometimes Ford may offer a special
adjustment program to pay all or part of the
cost of certain repairs beyond the terms of
the warranty. Check with your dealer or call
1- 800 -392 -3673 (FORD) to learn whether
any adjustment program is applicable to
your vehicle. Please have vehicle
identification number available.
Do Warranties Apply, I Gther CountrleGE
The New Vehicle Limited Warranty and the
Emissions Warranties described here apply
to your vehicle if:
it was originally sold or leased by a
Ford Motor Company dealership in the
U.S. or U.S. Federalized Territories;
and
❑ it was originally registered/licensed
and operated in the U.S., U.S.
htip:IANww.ford.com/customerserviceMarranty/basic,html
Vehicle
buyers rate
warranty
coverage as
an essential
factor in the
decision to
buy or not to
buy.
0
1 of 2 09115/86 11:5 8:32
1. Introduction
•
Ford Motor Company and your selling dealer thank you for selecting
one of our quality products. Our commitment to you and your vehicle
begins with quality protection and service.
When you need warranty repairs, Ford recommends that you take your
car or light truck to your selling dealer, who wants to ensure that you
continue to be satisfied with your vehicle. You may, however, take your
v ehicle to an -, authorized Ford Motor Company dealership for warranty
This booklet explains in detail the warranty coverages that apply to your
1998 -model car or light truck. If you bought a previously owned
1998 -model vehicle, you are eligible for any remaining warranty
coverages.
•The warranty includes:
s► New Vehicle Limited Warranty (pages 4-7)
s► Emissions Defect Warranties and Emissions Performance
Warranties which cover your emissions control systems (pages 11-
24)
so Noise Emissions Warranty which applies only to certain
medium/heavy duty trucks over 10,000 pounds Gross Vehicle Weight
Rating (page 24)
0
a
John R6 - Cost of picking up vehicle age
•
•
i s
From:
To:
Date:
Subject:
From Plymouth
John Olson
John Rodeberg
9/11/98 2:53PM
Cost of picking up vehicle
1 vehicle = 150 miles X $0.35 /mi. _
New vehicle = 75 miles X $0.35 1mi. _
2 employees X 6 hours X $301hr. _
Total
52.50
26.25
360.00
438.75
O
0
Hutchinson Fire Chief
111 Hassan Street S.E.
Hutchinson, MN 55350
(320) 2344211
October 1, 1998
Monthly Council Update
September 1998
The Fire Department responded to 29 calls in September, the breakdown of calls are:
City Calls
Residential 3
• Commercial/Industrial 5
Multi - Family 4
School Type 2
Haz- Material 4
Vehicle 1
Carbon Monoxide 1
Mutual Aid 1
Rural Calls:
Rescue 5
Medical 2
Haz- Material 1
•
• Drills:
How to do Fire Prevention Classes
Large Area Search
SCBA Maintenance
Fire Department Open House
Meetings / Seminars
Tornado Seminar in Mankato
Two Restructure Meetings
•
•
MID - MINNESOTA D
ION OFFICERS
he Mn Reilly
Chairperson
)hn ,Winar
Vice Chair
.dward Mlynar
Secretary/Treasurer
0
0
June 11, 1998
Mr. Gary Plotz, City Ad
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
Dear Mr. Plotz:
1
� 1
PROGRAM AREAS
Community Development
Transportation Planning
Economic Development
Area Agency on Aging
Grants Administration
Building Inspections
R7.;121`lica
JON 12 1998
CM "JF H l cHiIYSON
Thank you very much for participating in our Residential Development Costs Survey.
We solicited responses from 44 cities. Thirty-two cities returned completed surveys. The
tabulated results of those completed surveys are included with this letter.
If there are any additional questions you have, give us a call. We hope this data proves to be
useful to you. Thanks again for participating.
Sincerely,
Robert F. Williamson
Community Development Planner
RFW/kr
Enclosure
COMMISSION
H.Eugen ippe
333 WEST SIXTH STREET • WILLMAR MN 56201 • TELEPHONE 320/235-8504 • TOLL FREE 1- 800450 -8608
FAX 320/2354329 • E -MAIL midmndevcom@willmar.com
0 RESIDENTLAL DEVELOPMENT COSTS SURVEY
l . Does your city pay 100 percent of lot development costs for:
1 @0%
a. roads
yes - 3
no - 29
b. storm sewer
yes - 9
no - 23
c. sanitary sewer
yes - 3
no - 28
d. water
yes - 3
no - 28
2. Is the subdivision developer responsible for-
I @60%
Road paving
a. rough grading roads
yes - 23
no - 5
b. road base material
yes - 23
no - 6
c. paving roads
yes - 20
no - 8
3. For what percentage of cost is the developer responsible:
4
Road grading
1 @0%
1@5%
1@55%
1@60%
1 @80%
18 @100%
1 @67°/.
Road sub -base
2 @0%
1@50%
1@55%
1@60%
1 @80%
16 @100%
I @60%
Road paving
2@0"/0
1 @40%
1@50%
1@55%
1 @60%
1 @66%
16 @100%
Curb and gutter
3 @0%
1@50%
1@80%
1 @90
17 @100%
Sanitary sewers
Storm sewers
5 @0 -50%
I @80%
16 @lWlo
1 @75%
12@100%
aultarysewers
3 @0 -50%
1 @60%
l @80%
18 @100%
1 0@55%
2@60%
1 @75%
Water
4@0 -50
1 @60%
1 @80%
16 @100%
4. What percentage of cost is assessed to the property owner?
Roads
1@33%
1@50° /.
1@55%
2@60°/.
1@66%
1 @67°/.
2 @75%
10@100°/.
Curb and gutter
1@33%
2@50%
0@55%
I @60%
1 @75%
1@90°/.
14 @100%
Storm sewers
j4@0%
1 awl 0%
1@33%
2@5()-/.
0@55%
1@60%
I @75%
8 @100%
Sanitary sewers
1@33%
2@50%
0@55%
3@60%
1 @75%
12@100%
Water
1@33%
I @40%
1@50%
1 0@55%
2@60%
1 @75%
1 12@I00%
5. What is the average length of property assessments?
I(Qa 5 years I 1@5 -10 years I 1 @8 years I 9 @l0 years I 2 @10.15 years 9@15: 2 @10-20 years 2@2o yeazs
6. What is the average interest rate on assessments?
1@5% 1 1@6% 1 2@6.5 I@6.75% 1 8 @7% 1 2 @7.3% ll@8% 2@1.5% over bondr:a
7. Does your city charge an interest rate on assessments?
8* yes 2_ no 2 interest rate 8 %- 9; 7.5 %- 3; 7.0%- 3; 7.0 -9.o%- 1; 6.75 % - 1; 6.5 %- 1; Varied - 1
8.�Does your city have any special problems or solutions to share with others? (See attached written
comments.)
This is from a total of 32 responses (44 were sent). See attached list of cities responding.
CITIES RESPONDING TO SURVEY
Atwater
Brownton
Buffalo Lake
Cosmos
Danube
Eden Valley
Fairfax
Franklin
Glencoe
Grove City
Hutchinson
Lester Prairie
Litchfield
New London
Olivia
Raymond
Renville
Sacred Heart
Silver Lake
Spicer
Willmar
Winsted
Annandale
Benson
Buffalo
Granite Falls
Kimball
Montevideo
Monticello
New Ulm
Northfield
Paynesville
Redwood Falls
0
L�
0
0 COMMENTS ON
RESIDENTIAL DEVELOPMENT COSTS SURVEY
3. For what percentage of cost is the developer responsible:
Varies - City will cost -share, depending on benefit derived.
City pays past certain pipe size for sewer and water.
Developer pays for trunk expenses, sewer, storm sewer, water. Credits provided for onsite
ponding.
1/3 city, 1/3 property owner, 1/3 developer.
If public roads and utilities are installed by developer, they pay 100 percent. If roads and
utilities are petitioned for, 100 percent of costs are assessed to benefitting lots.
4. What percentage of cost is assessed to the property owner:
Varies, depending on benefit.
City pays past certain pipe size for sewer and water.
Reconstruction projects - 70 percent city, 30 percent property owner.
If public roads and utilities are installed by developer, they pay 100 percent. If roads and
utilities are petitioned for, 100 percent of costs are assessed to benefitting lots.
7. Does your city charge an interest rate on assessments?
We have deferred assessments, developers are charged interest on the deferrals.
8. Does your city have any special problems or solutions to share with others?
We feel the city needs to "partner" with developers QI we will have nQ new subdivisions.
For public improvements - We assess 100 percent of the cost of projects and require a letter
of credit in the amount of 60 percent of the cost for security in event of non - payment of
special assessments.
For private improvements - We also allow projects to be constructed privately. In this case
we require 120 percent of project costs to be set aside in a disbursement or escrow funds.
When the project components are completed, we allow the bank to release the funds to the
developer for payment to the contractor.
City did last development. Cost was added to lot cost.
NUUDC CONENIENTS
There is no one -size- fits -all.
There are preferred responses.
The closer to a growing economic/population center, the less the incentive package is/need be.
Don't give away the store!
Ask for help (Mint: N PMC)
0
Hutchinson Safety Council
Minutes of July 27, 1998 Meeting
J
L]
The Hutchinson Safety Council met at the Elk's Lodge at noon on July 27, 1996.
Members present were: Marvin Johnson, Leslie Smith, Lucille Smith, June Wick,
John Olson, Brad Emans, Frank Murphy, Casey Stotts and Jim Hassl.
Frank Murphy, Vice President, presided over the business meeting. The
secretary's minutes were approved as published.
Casey Stotts reported on the progress of the Safety Booth for the Mcleod County
Fair. The Hutchinson Fire Dept. will be working together with the Hutchinson
Safety Council. The Silver Lake Ambulance will take pulse and blood pressure
readings automatically with a new unit they have. A child's bedroom will be
set up showing smoke and fire damage. A car showing the importance of using
seat belts will also be on exhibit. Safety literature will be handed out.
Members will be contacted to sign up to man the booth.
Casey requested that up to $100 from the Council be approved to make up a new
banner for use at the Fair. The motion was passed.
It was reported that TPA has its new signs- up. It was mentioned that they
should be raised to a standard 7 foot height and be put on double posts. Bob
Bowen will be contacted.
New signs prohibiting bike riding and roller blading on sidewalks on downtown
Main St. are now up. It was suggested that the city trove its bike racks off
Main St. to the parking lots on Franklin and Hassan Sts.
John Olson reported that a new asphalt trail is being constructed on the north
side of Century Ave. from Highway #15 west to the fair grounds. In the future
new traffic signals are scheduled for Highway #15 at Century Ave., Denver Ave.
and the south entry to the new Target development.
Casey reported that the Fire Dept. will have an open Muse on Saturday, Sept.
19th from 10 A.M. to 3 P.M. and volunteers will be needed to man the literature
table.
There will be no meeting in!August
at the Elk's Lodge.
The next meeting will be on September 28th
Lucille M. Smith
Acting Secretary
-------- ��.�aa uaa►c vai aa.c
410 Fifth Street SW
P.O. Box 327
ljtnar, Minnesota 56201 -0327
°hone: (320) 235 -6106
Fax: (320) 214 -0187
pls(Pploneerland.11b. mn.us
PIONEERLAND LIBRARY SYSTEM BOARD MEETING
August 20, 1998
Meeting was called to order by PLS Chairman, Harlan Madsen at 7:30 p.m. Roll call was taken with Jean
Clark and Beth Lunn from PLS office and Lac qui Park County librarians from Dawson and Madison
present.
., .
Motion by LeRoy Sanders and second by Francis Schweiss for approval of July 16, 1998 minutes.
Passed.
Kathie Behrens from Madison Public Library and Pam Helgeson from Dawson Public Library in Lac qw
Parle County gave a presentation on their libraries. Madison is planning to build, remodel. or move to
another building because they are outgrowing their space. Dawson had a video of their new library. New
• library has increased use and a request for more open hours.
Darlene Kotelnicki gave report from the committee on mission, vision, and values. Report will be sent to
library board at later date for action.
Chairman Madsen reported on conference call with city of Ortom+iIle, Bill Watson, and John Houlahan on
amendment approval. Ortonville is unwilling to sign amendments because of differences over ownership
and conflict over statutory language.
Chairman Madsen proposed that PLS select a new attorney that specializes in joint powers agreements
and has government law experiences to help in the process of drafting a new agreement Shairman
Madsen suggested Mr. Peter Bergstrom from New Hope, MN. There was mach discussion on having a
new agreement. Darlene Kotelnicki and Amy Wilde discussed and spoke about having contracts with each
of 31 cities and a set of bylaws for all. Larry Ladd asked if we could use the attorney general's office to
clear up statute questions. After discussion, it was decided time frame did not allow this. Bill Watson
asked if we should have a committee to work on this instead of the full board Chairman Mi
suggested a committee of nine members, one from each aunty, to report to full board. Motion made by
re
LeRoy Sanders to use bylaws, agreement, and joint powers agreement with all signatories and
entities. AI Clouse second. Passed.
Motion by Ramona Berg -Perry for chairman Madsen to conthme to try and reach Mr. Peter
Bergstrom of New Hope and find out if he is interested in taking PLS as client and his fees. Second
by Darlene Kotelnicki. A friendly amendment to motion by LeRoy Sanders to have chairman
Madsen continue research for an attorney if Mr. Bergstrom declines. Second by Ramona Berg -
Perry and Darlene Kotelnickl and passed.
LeRoy Sanders asked if working with attorney on agreement and bylaws would come under policy
committee. Was discussed and decided should be a separate committee made up of one from each county
and an alternate. Motion made by Gary Johnson that each county have a delegate and alternate to
make up a committee to work on new agreement and bylaws. Second by Bill Watson and passed.
Chairman Madsen recessed meeting for ten minutes for all board members to meet by individual counties
and pick a delegate and alternate.
Committee Reports
Finance Committee: LeRoy Sanders gave report for July 1998 on revenue and expenditure. Motion made
by Sanders and second by Floyd Sneer to accept report Passed.
John Houlahan explained the LSTA grants that PLS is applying for This was for information only. There
was not a recommendation vet for use of yearly interest. Interest was about $70,000 over the past year.
Beth Lunn talked about new postal meter traded by office due to new post office regulations in effect by
December 1998. Additional information will be provided at next meeting.
Automation Committee: Bob Fleegel explained videoconferencing and distribution of equipment. John
Houlahan spoke on PLS's use of the videoconferencing equipment. Bob Fleegel spoke on the addition of a
new staff person It would be a project position, job would end when project ends. The drawback to this is
that it would be very hard to find a person with the needed computer skills for part -time, long or short
term.
Personnel Committee: Ivey Vonderharr reported that the personnel committee approved a job or position
description for an automation services coordinator which would be Beth Lunn. New position for
bookkeeper /administrative assistant III at PLS office would be a new position. SAMMIE has funds and
may give us financial help with this. Darlene Kotelnied brought up working with school libraries on joint
• technology efforts and she does not think this is a good idea, public libraries and school libraries should be
kept separate. Al Clouse stated that if money came from SAMMIE, you have to include the school
libraries. John Houlahan explained the Project Herb Rotunda explained the need for additional staffing in
PLS office because of automation project Hiring a new staff person would free Kathy Matson and Beth
Lunn to do their jobs better. Bookkeeper /administrative assistant III job would be full-time as long as
needed. September 2, 1998 is deadline for SAMMIE money. This money could go to reimburse expenses
for what PLS has already done with school libraries. John Houlahan slated there is grant money in place
for one year for hiring new staff and that this should be considered a permanent position. This could be
done without SAMMIE money but with SAMMIE help we could make this bet ter.
Ivey Vonderharr made motion to advertise for new staff position and to accept the job descriptions
for new staff and Beth Lunn. Second by Ramona Berg - Perry. Passed. Nancy Gassing asked where
money for new position would come from if it is made a permanent position Funding would come from
grants. Discussion followed with Larry Ladd, Crary Johnson, Nancy Grussirg, Darlene Kotelnicld, Bob
Fleegel. Ivey Vonderharr, and Herb Rotunda speaking out. It was stated that new position should be self
supporting down the road by fees and fines and other funds. Because the vote was close, chairman
Harlan Madsen asked for a raise of bands vote, 15 yes and 13 no. Motion carried.
Collection Development: Ramona Berg -Pero stated that the committee is continuing to edit draft of
collection development plan Plan will be distributed to board members at October PLS board meeting.
Old Business:
Chairman Madsen talked about the letter sent out on PLS board attendance. There is one seat from
Kandiyohi County that needed action. Bob Fleegel made motion to notify that the board declared this
Position now vacant. Second by Francis Schweiss. Passed
i Ivey Vonderharr made a motion to add section 1609 on insurance for retired employees to PIS
personnel policy. Second by Robin deCathelineau. Passed.
New Business:
Kathy Matson explained the Librarians of Color program. There is $95,000 available for grams for the
state of Minnesota for this program. Was btought to attention the open house for Litchfield lilaarian,
Carol Blunt, who is retiring after a 30 year career in Itbrary wort
Ivey Vonderharr stated that the personnel o Dmmittee is looking for someone to host the April 1999
banquet. Any town interested should bring request to September 1998 meeting or to a personnel
oxm nonce member.
Gary Johnson stated that the newspaper articles stated that Yellow Medicine County cress not leaving PLS
system. Yellow Medicine County has not made a decision on this yet.
Chairman Harlan Madsen declared the meeting adjourned at 9:55 p.m.
Marleen Canfield
Secretary
List of mresentattves and alternates from eac county for ME== committee:
Big Stone – Will Watson and Art Abel �—
Chippewa – Nancy Grussing and Jack Johnson, Mark Dahl
Kandiyohi – Harlan Madsen and LeRoy Sanders, Larry Juhl
Lac qui Parle – Jerry Schmit and Ivey Vonderharr
Mcleod – Floyd Sneer and Scott Nelson
Meeker – Fmy Wilde and Darlene Kotetnicki
Renville – Bob Fleegel and Al Clouse
Swift – Orville Rudningen and Herb Rotunda
Yellow Medicine – Gary Johnson and Teresa Hoepner, Gordon Kasel
dent to minutes appnn�ed September 1 1 998
Darlene Kotelnicki wanted her statement on school/public library joint buildings in the
August 20, 1998 minutes under Personnel Committee changed to reflect her belief that
this may be the time to seriously examine the feasibility of such joint efforts. She also
questioned the timing of working with schools on the joint PLS/PCLS/SAMMIE project.
0
PIONEERLAND LIBRARY SYSTEM
le REVENUE AND EXPENDITURE REPORT
AUGUST 31, 1998
HUTCHINSON
EXPENDITURES:
SALARIES
M -T -D
Y -T -D
- 81.362.00
% OF
% OF
REVENUE:
AMOUNT
AMOUNT
BUDGET
BUDGET
YEAR
RESERVE
0.00
57,266.77
57,267.00
100.00%
67%
CITY OPERATING
0.00
60,326.25
80,435.00
75.00%
67%
COUNTY OPERATING
0.00
32,082.00
42,764.00
75.02%
67%
GIFTS
25.00
499.94
0.00
0.00%
67%
CHARGES, FINES
233.66
48591
500.00
97.18%
67%
COPY MACHINE
0.00
0.00
500.00
0.00%
67%
EQUIPMENT RENTALS
0.00
0.00
0.00
0.00%
67%
BOOK SALES
0.00
1,400.00
2,000.00
70.00%
67%
OTHER
0.00
0.00
0.00
0.00%
67%
TOTAL REVENUES
258.66
152,060.87
183,466.00
82.88%
67%
EXPENDITURES:
SALARIES
- 7,254.22
- 48,879.12
- 81.362.00
60.08%
67%
HEALTH INSURANCE
-2.30
-16.90
-35.00
48.29%
67%
HEAL TH INSURANCE- DEDUCTIBLE
0.00
0.00
-0.00
0.00%
67%
TAXES
- 803.44
- 5,369.49
- 8,708.00
61.66%
67%
V AYROLL
OOKS
- 698.64
- 9,200.29
- 25,277.00
36.40%
67%
PERIODICALS
-96.95
- 3,023.35
- 5,000.00
60.47%
67%
VIDEOS
0.00
- 386.00
- 386.00
100.00%
67%
BINDINGS
0.00
0.00
- 100.00
0,00%
67%
POSTAGE & SHIPPING
-52.00
- 538.36
- 1,000.00
53.84%
67%
NEW EQUIPMENT
0.00
- 796.00
- 12,000.00
6.63%
67%
MAINTENANCE CONTRACTS
0.00
0.00
- 1,500.00
0.00%
67%
SUPPLIES
- 109.19
- 700.30
- 3,000.00
23.34%
67%
PROMOTIONAL & PROGRAMS
0.00
-68.20
- 500.00
13.64%
67%
INSURANCE
0.00
- 1,026.05
- 1,170.00
87.70%
67%
ADS & LEGAL NOTICES
0.00
0.00
- 100.00
0.00%
67%
AUDITING
0.00
-68.75
-70.00
98.21%
67%
BOOKKEEPING
-33.00
- 264.00
- 396.00
6667%
67%
CONTINUING EDUCATION
0.00
0.00
- 380.00
0.00%
67%
SALES TAX
0.00
-85.45
- 200.00
42.73
67%
TOTAL EXPENDITURES
- 9,049.74
- 70,422.26
141,184.00
49.88%
67%
FUNDS AVAILABLE
- 8,791.08
81,638.61
42,282.00
- 193.08%
67%
r - 1
LI
i
9/23/98
ASSETS
U PLANT - AT COST
LAND A LAND RIGHTS -
DEPRECIABLE UTILITY PLANT
TOTA UTILITY PLANT
HUILHINbON UTILlilES UUMRIbb1UN
BALAN4 SHEET
AUGUST 31, 1998
f
r wv
T OTAL w w w w
891, 734.t�
54,139,524.65
55,031,259.40
(21,442,452.92)
(21,442,452.92)
2,155,401.37
2,155,401.37
LESS ACCUMULATED DEPRECIATION - --- - - -.—
TOTAL _ACCUMULATED DEPRECIATION
CONSTRUCTION IN PROGRESS S
TOTA CONSTRUCTION IN PROGRESS e
TOTAL UTILITY PLANT DEPREC VALUE
e
RESYkTCTED RU.ND$ 6 ACCOUNTS
-
.71
FUTURE EXPANSION 6 DEVELOPMENT
1
e'
INVESTMENT - GAS RESERVES
DCAL INSURANCE
BOND 6 INTEREST PAYMENT 1993
BOND RESERVE - 1993
.a
CATASTROPHIC FAILURE FUND -
--
•:a
TOTAL RESTRICTED FUNDS & ACCOUNTS
CASH IN BANK
INVESTMENTS 6 SAVINGS ACCOUNTS
:.
ACCOUNTS RECEIVABLt
.:o.
OTHER ACCOUNTS RECEIVABLE - 3M
so
INVENTORIES
_
AID 2HtSURAfICE - --- -- _
t
ACCRUED INTEREST RECEIVABLE
>
CLEARING ACCOUNT
AC LTJRREN7 6 ACCRUED ASSETS
. aa:
a..
DEFERRED CHARGE
-- , DISCOUNT i493
H�
TOTAL DEFERRED CHARGE
•�
.,
JSrAE - - - - -- -- - - - -
-- - ---�-
35,744,207.85
500,000.00
607,620 -96
- - -" -- i(38�Ob0. _
1,019,053.25
1,389,320.00
x;256;600:00
4,865,994.21
2,301,256.45
73,539.91
1,042,145.97
1,084,351.57
43,'.936
24,597.29
(197.03) I .
122,117.83
.e
BALANCE SHEET
AUGUST 31, 1992
MUNICIPAL EQUITY 8 LIABILITIES
_ MUNICIPAL_ EQUITY _-
MUNICIPAL EQUITY
UNAPPROPRIATED RETAINED EARNINGS
TOTAL MUNICIPAL EQUITY
LONG TERM LIABILITIES -NET OF
CURRENT M ATURITIES
1993 BONDS
TOTAL LONG TERM LIABILITIES
CONSTR CONTRACTS 8 ACCTS PAY RETAIN
- -
- ACCRUED EXPENSES - RETAINAGE
TOTA CONSTRUCTION 6 ACCTS PAY
CURRENT & ACCRUED LIABILITIES
ACCOUNTS PAYABLE
• INTEREST ACCRUED�
ACCTS PAYABLE TO CITY OF HUTCHINSON
ACCRUED PAYROLL
ACCRUED VACATION PAYABU.E
--
ACCRUED MEDICAL FUND
A CCRUED REC PAYMENT
CUSTOMER DEPOSITS
-�• OTHER CURRENT 8 ACCRUED LIABILITIES
TOTAL CU 8 ACCRUED LIAB
-> TOTAL MUNICIPAL EQUITY 6 LIAB
TOTAL « « « «
i
31,690,640.50
2,667,697.25
34,358,337.75
11,125,000.00
11,125,000.00
1,437.92
FULkt1G
1,284,138.92
138,671.76
115,833.34
98,789.76
158,323.78
(10,1B6.B2)
781.52
97,575.00
38,451.81
1,922,379.07
47,407,154.74
,
i
R
w
7V
. 91 co, so nu,,.nanornr „i au I ". �n ... r mvr
STATEMENT OF INCria EXPENSES
AUGUST 31, 1998
PREVIOUS CURRENT
YEAR TO DATE YEAR TO DATE
BUDGETED _ BUDGET _ ANNUAL
__ _ _ ___
YEAR TO DATE DEVIATION BUDGET
INCOME STATEMENT
OPERA TING REVENUE
SALES - ELECTRIC - ENERGY
7,826,084.75
_ 8,777,300.72
7,792,710,00
984,590.72
11,613,000.00
SALES FOR RESALE
743,459.80
1.239,410.07
757,680.00
481,730.07
984,000.00
NET INCOME FROM OTHER SOURCES
63,573.04
6 . 0,_ 464.69
48,132.50
12,332.19
69,250.00
_
SECURITY LIGHTS
8,472.50
_ _
8,226.00
8,710.00
(464.00)
13,000.00
POLE RENTAL
3,050.75
2,678.00
4,000.00
(1,322.00)
4,000.00
SAL ES - GAS
4,827,037.37
3,658,063.44
4,978,610.00
(1 ,320,546.56)
7, 063,000.00
-- - .. _--- - - - ---
TOTAL OPERATING REVENUE
-- -
13,471,678.21
-
- 13,746,
-
13 ,589,842.50
156,300.42
- - --
19,746,250.00
OPER EXPENSES
,
- PRODUCTION ON OPERATI -- - - -_ --
872,515.94
1,079,200.70
806,557.85
(272,642.85)
1,154,055.00
- PRODUCTION MAINTENANCE
356,829.84
: 207,666.19
226,390.00
18,723.81
350,000.00
P URCHASED POWER
901,515.
1,503,073.72
1,289,817.75
(213
1,984,335.00
- - -- - ---
TRANSMISSION OPERATION
.00
-
609.18
- - - -_ -- --
.00
(609.18)
3,40-0.00
TRANSMISSION MAINTENANCE
32,608.57
15,788.73
25,000.00
9,211.27
59,000.00
ELECTRIC DISTRIBUTION OPERATION
167,010.61
176,633.56
150,519.15
(26,114.40
229,605.00_
ELECTRIC DISTRIBUTION MAINTENANCE
_ _
138,350.25
_ _ _
T 98,776.85
120,704.00
_
2 115
190, .00
MFG GAS PRODUCTION OPERATION
881.22
409.76
750.00
260.24
1,250.00
MFG GAS PRODUCTION MAINTENANCE
2,975.84
1,_032.21
2,365.00
1,332.79
4,500.00
_
PURCHASED GAS EXPENSE
- 6,960,213.64
_
6.549,877.95
6, Sae, 196.06
312,
GAS DISTRIBUTION OPERATION
155,324.15
136,011.64
154,9 07.50
18,895.86
253,7.00
°.0
GA S DISTRIBUTION MAINTENANCE
38,974.79
38,805.77
45,586.00
6,780.23
57,900.00
CUSTOMER ACCOUNTING b COLLECTIONS
-- 154,608.47
150,710.93 - - --
- 358,3 1.( --
x;6'2"
ADMINISTRATIVE 8 GENERAL EXPENSES
1,140,481.11
934,372.23
949,288.20
14,915.97
1,469,960.00
DEPR ECIATION
972,
988,360.00
1,113,6
125, 240.00
1,680,000.00
.__
TOTAL OPERATING EXPENSES
_.._...._
11,974,969.85
- ___
11,881,409.42
..__
11,906,015.45
_
24,606.03
, 0,
OPERAT INCOME
1,496,708.36
1,864,733.50
1,683,82
180
2,575,595.00
.• OTHER INCOME
• OTH ER - P
101_,277.76_
59,031.56
Si,120.00
(22,088.44)
95,000.00
INTEE T INCOME - - - -- --
_ 187,755.93
208,174.38
_
I2,000.00
6,1 �.3`S
30
_ MISC INCOME
84,211.33
.00
.00
.00
.00
- MISC INCOME
.00
17 4,834.27
.00
174,834.27
107,500.00
---- �A IN - (kl DISPOSAL__ --- - - - --
- .00
.W
- MISC INCOME - GAS HELLS
275,297.84
- 148,267.47
266,250.00
(117,982.53)
375,000.00
TOTAL OTH ER INCOME
648,542.86
1 . 590,307.68
539,37
50,937.68
879,100.00
.. OTHER EXPENSES
DEPLETION - GAS WELLS
.00
.00
.00
100,000.00
_
86,251.35
_ _ _.00
77,411.74 __..._
- -- 07, 000.00
9, .�
INTEREST EXPENSE
401,084.20
368,909.89
370,947.38
2,037.49
352,712.50
TOTAL OTH ER EXPENSES
487
446,321.63
467,94
21,625.75
772,712.50
CONTRIBUTION TO CITY 450,415.00
TOTAL C ONTRIBUTION TO CITY 450,4i5.00
NON - OPERATING INCOME (289,207.69)
1, 207 , 500.67
463,333.34
463,333.34
1319,347.29)
1,545,386.21
465,650.00 2,316.66 695,000.00
465,650.00 _ 2,3 16.66 695,000.00
(394,227.38) 74,880.09 (588,612.=4)
1,'289,599.67_