cp01-12-1999 cJANUARY
SUNDAY
MONDAY
TUESDAY
1999
-10-
-11-
-12-
7:00 a.m. — Leadership Team
HUTCHINSON
Meeting in City Center
CITY
1:00 p.m. — HATS Joint Powers
Library Conf. Room
Board Meeting at HATS
CALENDAR
Facility
9:00 a.m. — Management Team
Meeting in Main Conf.
Room
WEEK OF
January 10-16
5:30 p.m. — Light Traffic Advisory
5:30 p.m. — City Council Meeting
in Council Chambers
Board Meeting in Main Conf.
Room
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
-13-
-14-
-15-
-16-
CONFERENCE /SEMINAR/
TRAININGNACATION
11 -12 Brenda Ewing (C)
12 -15 John Rodeberg (C)
13 -15 Mark Hensen/
7:00 p.m: —Hutchinson
Ann Jacklitch (C)
Community eds Task
�'
15 -22 Zany Huhn (V)
15 -22 Diane Olsen (V)
Force Meeting in City
Center Main Conf. Room
C -Conference
M = Meeting
S = Seminar
_
T = Training
V =Vacation
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 12,1999
1
2. INVOCATION — Rev. Todd Ertsgaard, Oak Heights Covenant Church
3. NUNUTES
TRUTH IN TAXATION HEARING OF DECEMBER 7, 1998; MINUTES OF
DECEMBER 8, 1998 AND DECEMBER 22, 1998
Action — Motion to approve as presented
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT OF DECEMBER 1998
2. HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD MINUTES OF
DECEMBER 14, 1998
3. POLICE CIVIL SERVICE COMMISSION MINUTES OF DECEMBER 17,
1998 AND JANUARY 4, 1999
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 98 -245 — AN ORDINANCE AMENDING ZONING
ORDINANCE NO. 464, CHAPTER 11, SECTION 3 DEFINITIONS AND
SECTION 10.14 SPECIAL PROVISIONS (SECOND READING AND
ADOPT)
2. RESOLUTION NO. 11120 — ORGANIZATION OF THE HUTCHINSON
COMMUNITY NEEDS TASK FORCE (DEFERRED DECEMBER 22,
1998)
3. RESOLUTION NO. 11121 — RESOLUTION ADOPTING POSITION
CLASSIFICATION PAY SCHEDULE FOR 1999
4. RESOLUTION NO. 11122 - DESIGNATING OFFICIAL NEWSPAPER
5. RESOLUTION NO. 11123 — APPOINTING CITY ADMINISTRATOR FOR
1999
6. RESOLUTION NO. 11124 — DESIGNATION OF DEPOSITORIES OF
CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS
7. RESOLUTION NO. 11125 — DESIGNATION OF DEPOSITORY OF CITY
FUNDS, FEDERAL SAVINGS AND LOAN ASSOCIATIONS
CITY COUNCIL AGENDA — JANUARY 12, 1999 •
8. RESOLUTION NO. 11126 — RESOLUTION APPROVING SECURITIES
FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF
HUTCHINSON, MINNESOTA
9. RESOLUTION NO. 11127 — RESOLUTION APPROVING SECURITIES
FOR COLLATERL FROM MARQUETTE BANK OF HUTCHINSON,
MINNESOTA
10. RESOLUTION NO. 11128 — RESOLUTION APPROVING SECURITIES
FOR COLLATERAL FROM FIRST FEDERAL FSB OF HUTCHINSON,
MINNESOTA
11. RESOLUTION NO. 11129 — RESOLUTION APPROVING SECURITIES
FOR COLLATERAL FROM BREMER BANK OF HUTCHINSON,
MINNESOTA
12. RESOLUTION NO. 11135 — RESOLUTION ADOPTING 1999 LIQUOR
FUND, WATERJWASTEWATER/REFUSE FUND AND CENTRAL
GARAGE FUND BUDGETS
13. RESOLUTION NO. 11136 — RESOLUTION SETTING WATER/SEWER
AND GARBAGE RATES FOR 1999
(c) 1999 LICENSE RENEWAL
➢ COMMERCIAL/RECYCLING HAULER: AW DISPOSAL, INC. •
➢ TOBACCO: K -MART CORPORATION
TOTAL MART
(d) APPOINTMENTS TO HEALTH BOARD:
➢ DR. JAMES ALLEN
➢ DR. DAVID BYRON
DR. DENNIS MURPHY
(e) SELECTION OF COUNCIL'S VICE - PRESIDENT —JOHN MLINAR
(f) DESIGNATION OF COUNCIL REPRESENTATIVES:
I. AIRPORT COMMISSION — Marlin Torgerson
2. HUTCHINSON AREA HEALTH CAFE BOARD — Don Erickson
3. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA)
- Jeff Haag
4. HUTCHINSON HOUSING, INC. (HRA) — Don Erickson
5. LIBRARY BOARD — Kay Peterson
6. MID- MINNESOTA COMMISSION — John Mlinar
PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY
BOARD — John Mlinar
2
CITY COUNCIL AGENDA — JANUARY 12, 1999
8. PLANNING COMMISSION — Jeff Haag
9. HUTCHINSON SAFETY COUNCIL — Kay Peterson
10. LIGHT TRAFFIC ADVISORY BOARD — Kay Peterson
11. TELECOMMUNICATIONS COMMISSION — Marlin Torgerson
Action — Motion to approve consent agenda
1. •1 w4'1-'4 le 9 101
(a) DISCUSSION OF EMERGENCY SERVICES TRAINING CENTER BY RANDY
REDMAN, FIRE DEPARTMENT ASSISTANT SAFETY OFFICER
Action —
i 7.
(b) UPDATE REPORT ON CONSOLIDATED DISPATCH SERVICES BY SHERIFF
WAYNE VINKEMEIER
Action -
(a) DISCUSSION OF SEVERANCE ISSUES FOR COMMUNICATIONS
(DEFERRED DECEMBER 22, 1998)
Action -
8. NEW BUSINESS
(a) CONSIDERATION OF APPROVING NEW CONSTITUTION AND BYLAWS OF
THE HUTCHINSON FIRE DEPARTMENT
Action — Motion to reject — Motion to approve
(b) CONSIDERATION OF REJECTING IMPROVEMENT FOR LETTING NO. 5,
PROJECT NO. 98 -14
Action — Motion to reject improvement and adopt Resolution No. 11130 — Motion
to approve
(c) CONSIDERATION OF ORDERING PREPARATION OF REPORT AND
CALLING FOR HEARING ON IMPROVEMENT PROJECT NO. 99 -08,
LETTING NO. 5
3
CITY COUNCIL AGENDA — JANUARY 12, 1999 10
Action — Motion to reject — Motion to approve and adopt Resolutions No. 11131 &
No. 11132
(d) CONSIDERTION OF LETTING NO. 10; PROJECT NO. 99 -22 - 99 -27; 1999
STREET IMPROVEMENTS
Action — Motion to reject — Motion to approve and adopt Resolutions No. 11133 &
No. 11134
(e) CONSIDERATION OF WASTEWATER TREATMENT CAPACITY STUDY
AND 1999 BIOSOLIDS DRYING FACILITY
Action — Motion to reject — Motion to approve
(f) CONSIDERATION OF ANNUAL CONTRACT WITH CITY OF LITCHFIELD
FOR SANITARY SEWER CLEANING AND FLUSHING
(a) COMMUNICATIONS 0
(a) VERIFIED CLAIMS
Action - Motion to approve and authorize payment from appropriate funds
ff 1 / . I \1/l
0
MINUTES
TRUTH IN TAXATION HEARING
DECEMBER 7, 1998
The meeting was called to order by Mayor Torgerson at 5:30 p.m. Present: Mayor
Marlin Torgerson, Council Members John Mlinar, Kay Peterson and Don Erickson.
Absent: Jeff Haag. Also present: Finance Director Kenneth B. Merrill and County
Assessor Hal Kirchoff.
Kirchoff explained the process for dete the market values and taxes and also
addressed the formulas set by the State of Minnesota regarding tax capacity. He reported
that since the classification rate went down, the taxes also went down.
Merrill reviewed the City tax statement form and compared the City portion of the
general tax levy for the year 1998 to 1999. He also discussed the 1999 City budget that
contains the debt service portion and the general fund.
Director Dolf Moon commented that he did not want the user fees for recreational
activities to price families out of the market. He stated that although the needs continue
to grow and increase, the department will have to attempt to do more with less money. He
noted that the City can either charge those who use the facilities, or they can seek
additional volunteerism. Moon noted that when a fee is charged, both volunteerism and
facility use drops.
The meeting was opened to questions and comments from the public.
Senator Steve Dille reported that the Legislative session would start in about a month.
He inquired if the City had any needs that should be addressed on the State level.
The motion was made by Erickson, seconded by Mlinar, to close the hearing at 6:47 p.m.
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 8, 1998
Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson,
Council Members Jeff Haag, Kay Peterson and Don Erickson. Absent: Council Member
John Mlinar and City Administrator Gary D. Plotz. Also present: Director of Engineering
John Rodeberg, Finance Director Kenneth B. Merrill and City Attorney Marc A. Sebora.
2. Pastor Randy Freund gave the invocation.
3. MINUTES - NONE
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. LIBRARY BOARD MINUTES OF NOVEMBER 23, 1998
2. BUILDING OFFICIAL'S REPORT FOR NOVEMBER 1998
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 98 -243 — SALE OF EDA PROPERTY LOCATED IN
INDUSTRIAL PARK ALONG ARCH STREET (SECOND READING OF
ORDINANCE)
2. ORDINANCE NO. 98 -244 - REZONE AIRPORT PROPERTY FROM R -1 TO
UC INDUSTRIAL/ COMMERCIAL (SECOND READING OF ORDINANCE)
3. RESOLUTION NO. 11107 — TRANSFERRING $245,000.00 FROM LIQUOR
FUND TO GENERAL FUND
4. RESOLUTION NO. 11108 —TRANSFERRING $195,000.00 FROM WATER,
SEWER AND REFUSE FUND TO 1994 IMPROVEMENT BONDS, 1995
IMPROVEMENT BONDS AND GENERAL FUND
5. RESOLUTION NO. 11109 — TRANSFERRING FUNDS FROM THE 1980
TAX INCREMENT DEBT SERVICE FUND TO 1990 AND 1992 TAX
INCREMENT DEBT SERVICE FUNDS
(c) SNOWMOBILE ROUTE PERMIT FOR CROW RIVER SNO PRO'S (DEFERRED
NOVEMBER 24, 1998)
(d) TRANSIENT MERCHANT PERMIT FOR TAP ENTERPRISES INC. TO HOLD
TOOL SALE ON DECEMBER 30, 1998
Motion was made by Erickson, seconded by Haag, to approve the consent agenda-
Motion unanimously carried.
5. PUBLIC HEARING -- NONE
6. COMMUNICATIONS. REQUESTS ND PETITIONS
• CITY COUNCIL MINUTES — DECEMBER 8, 1998
(a) REQUEST FOR "RESOLUTION OF CHARGE" FROM CITY COUNCIL FOR
NEWLY FORMED COMMUNITY NEEDS TASK FORCE
Chair Steve Cook introduced the following volunteer members of the newly formed
Community Needs Task Force:
❖ Mike Carls
:• Jo Kockelmann
Doug Kenning
❖ Andrea Moore
•:• John Paulson
Roger Peterson
Mike Ribich
Judy Simons
Roger Steams
Cook requested clarification from the City Council regarding the responsibilities of
the Task Force in the form of a "Resolution of Charge." Also, he asked for a City
Council representative to serve on the committee.
The Mayor stated that the City Council members were probably hesitant to serve on
the committee because of the criticism they received on the last referendum issue. He
suggested that someone from City staff could serve on the committee as a resource
person. Torgerson promised that a "Resolution of Charge" would be prepared.
7. UNFINISHED BUSINESS
(a) CONSIDERTION OF REQUEST BY BRYN GARDD DENTAL CARE LTD. TO
PURCHASE CITY PROPERTY LOCATED ADJACENT TO NE CORNER OF
LOT LOCATED AT 945 ECHO DRIVE (DEFERRED NOVEMBER 24, 1998)
The City Attorney reported that he had reviewed the issue, and his conclusion was
that any other use of the land than for cemetery purposes was not permissible.
Motion was made by Haag, seconded by Peterson, to deny the sale of the cemetery
property as listed. Motion unanimously carried.
Sebora stated he would write a letter to Bryn Gaard Dental Care informing them of
the vote of the City Council.
(b) CONSIDERATION OF ORGANIZATIONAL STRUCTURE, PAY
CLASSIFICATION AND JOB DESCRIPTIONS IN PLANNING /ZONING/
BUILDING DEPARTMENT (DEFERRED OCTOBER 27, 1998)
Motion was made by Erickson, seconded by Peterson, to approve the recommended
changes. Motion unanimously carried.
8. NEW BUSINESS
(a) CONSIDERATION OF ADDENDUM TO CURRENT LEASE AGREEMENT
WITH AUGUSTANA MID- MINNESOTA SENIOR DINING
2
0 CITY COUNCIL MINUTES — DECEMBER 8, 1998
Motion was made by Peterson, seconded by Haag, to approve the lease agreement.
Motion unanimously carried.
(b) CONSIDERATION OF REVISED JOB DESCRIPTION AND CLASSIFICATION
FOR GIS SPECIALIST AND IS COORDINATOR
Motion was made by Haag, seconded by Peterson, to approve the revision. Motion
unanimously carried.
(c) CONSIDERATION OF AGREEMENT WITH RYAN COMPANIES TO
COMPLETE INFRASTRUCTURE IMPROVEMENTS
Rodeberg requested that the item be pulled from the agenda since the City crew will
be doing the work in the spring.
(d) CONSIDERATION OF APPOINTMENTS OF POLICE CHIEF AS CITY -WIDE
ENTITIES YEAR 2000 COORDINATOR AND OF KENNETH B. MERRILL AS
CITY YEAR 2000 COORDINATOR
• Motion was made by Erickson, seconded by Peterson, to approve the appointments
and to adopt Resolution No. 11106. Motion unanimously carried.
(e) CONSIDERATION OF RECOMMENDATION FROM HCDCJBDA REGARDING
POSITION OF COMMUNITY DEVELOPMENT DIRECTOR
Rodeberg reported that it bad been decided not to combine the positions of
HCDC/EDA Executive Director and Building/Planning/Zoning Director. Therefore,
the City will be advertising for the previous job description.
(f) DISCUSSION OF SEVERANCE ISSUES FOR COMMUNICATIONS
Following discussion, motion was made by Haag, seconded by Erickson, to defer
this item to the December 22, 1998 City Council meeting. Motion unanimously
carried.
(g) CONSIDERATION OF ADOPTION OF 1999 TAX LEVY FOR CITY OF
HUTCHINSON
Motion was made by Peterson, seconded by Haag, to approve and adopt Resolution
No. 11110. Motion unanimously carried.
• (h) CONSIDERATION OF ADOPTION OF 1999 GENERAL FUND CITY BUDGET
• CITY COUNCIL MINUTES — DECEMBER 8, 1998
Motion was made by Erickson, seconded by Peterson, to approve the 1999 General
Fund Budget and to adopt Resolution No. 11111. Motion unanimously carried.
(a) COMMUNICATIONS FROM COUNCIL MEMBER DON ERICKSON
Erickson inquired about the lowering of water at the Crow River dam.
Rodeberg reported that the City was working with the DNR in lowering the water
level and repairing the gates at the dam. City crews are removing some of the rip rap
from the river while the water level is down. They also may be able to do some work
out in the river since the bottom is frozen. He suggested that some property owners
along the Crow River may want to clean up along the shoreline at this time, but he
warned that there is silt further out in the river.
(b) COMMUNICATIONS FROM COUNCIL MEMBER JEFF HAAG
Haag commented about phone calls he had received regarding cable service. He
asked who should be contacted regarding this matter.
Plotz stated that the City Attorney's office handles the Triax issues and deals with
the Triax attorney.
(c) COMMUNICATIONS FROM FINANCE DIRECTOR
Merrill requested a budget workshop on Enterprise Funds for December 22, 1998 at
4:00 p.m.
Motion was made by Peterson, seconded by Erickson, to approve a special City
Council workshop on December 22, 1998 at 4:00 p.m. Motion unanim ously carried.
(a) VERIFIED CLAIMS
Motion was made by Haag, seconded by Peterson, to approve the claims and
authorize payment from appropriate funds. Motion unanimously carried.
11. ADJOURNMENT
• There being no further business, the meeting adjourned at 5:55 p.m.
C!
. MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 22, 1998
Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson,
Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Enckson. Also present:
City Administrator Gary D. Plotz, Director of Engineering John Rodeberg and City Attorney
Marc A. Sebora.
2. Pastor Randy Freund gave the invocation.
3. MINUTES
The minutes of the bid openings of December 15, 1998 and December 18, 1998 were
approved as presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PLANNING COMMISSION MINUTES OF NOVEMBER 17, 1998
2. AIRPORT COMMISSION MINUTES OF NOVEMBER 30, 1998
3. POLICE COMMISION MINUTES OF DECEMBER 17, 1998
• (b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11113 — FINAL APPLICATION RESOLUTION,
MINNESOTA OFFICE OF ENVIRONMENTAL ASSISTANCE, SOLID
WASTE PROCESSING FACILITIES, CAPITAL ASSISTANCE
PROGRAM, FINAL APPLICATION FOR STATE ASSISTANCE
2. WITHDRAWN
3. RESOLUTION NO. 11116 — TRANSFERRING $300,000 FROM SPECIAL
ASSESSMENT FUND (BONDS OF 1976) TO GENERAL FUND
4. RESOLUTION NO. 11117 - TRANSFERRING $25,000 FROM THE
GENERAL FUND TO SELF INSURANCE FUND
5. RESOLUTION NO. 11118 - TRANSFERRING $207,000 FROM 1998
IMPROVEMENT CONSTRUCTION FUND TO GENERAL FUND FOR
ENGINEERING AND ADMINISTRATION FEES
6. RESOLUTION NO. 11119 — RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
RESOLUTION NO. 11120 — ORGANIZATION OF THE HUTCHINSON
COMMUNITIES FACILITIES TASK FORCE
(c) APPOINTMENTS TO LIGHT TRAFFIC ADVISORY BOARD
• ➢ BRIAN BONTE
➢ ED DORING
— pal
0 CITY COUNCIL MINUTES– DECEMBER 22, 1998
(d) CONDITIONAL USE PERMIT REQUESTED BY FIRST CHOICE LUMBER TO
PERMIT OUTDOOR STORAGE LOCATED ON HWY. 7 WEST WITH
FAVORABLE RECOMMENDATION OF PLANNING COMMISSION AND
CITY STAFF (ADOPT RESOLUTION NO. 11115)
(e) AMENDMENT TO ZONING ORDINANCE NO. 464, SECTION 3 AND 10.14
REGARDING BILLBOARD /OFF - PREMISE SIGNS SUBMITTED BY CITY
STAFF WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION AND CITY STAFF (FIRST READING OF ORDINANCE NO. 98-
245 AND SET SECOND READING FOR JANUARY 12, 1999)
(f) PETITION SUBMITTED BY BERNARD MCRAITH TO ANNEX
APPROXIMATELY 8 ACRES LOCATED IN SECTION 13, LYNN TOWNSHIP
WITH FAVORABLE RECOMMENDATION OF PLANNING COMMISSION
AND CITY STAFF (ADOPT RESOLUTION NO. 11112)
(g) SIX MONTH EXTENSION OF PRELIMINARY PLAT TO BE KNOWN AS
RAVENWOOD SUBMITTED BY ROGER DERRICK WITH FAVORABLE
RECOMMENDATION OF PLANNING COMMISSION AND CITY STAFF
(h) REQUEST BY ROGER DERRICK FOR LOT SPLIT OF APPROXIMATELY
NINE ACRES OFF 50 ACRES LOCATED SOUTH OF CENTURY AVENUE
EXTENSION WITH FAVORABLE RECOMMENDATION OF PLANNING
COMMISSION AND CITY STAFF
(i) 1999 LICENSE RENEWAL
➢ BINGO LICENSE
➢ GAMBLING DEVICES LICENSE
➢ COMIvIERCIAL/RECYCLING HAULERS
➢ PAWN SHOP LICENSE
➢ TAXI CAB LICENSE
➢ TOBACCO LICENSE
Motion was made by Mlinar, seconded by Peterson, to approve the consent agenda
except for item 4 -(b) -7 and to pull 4 -(e) for clarification regarding garage sale signs.
Motion unanimously carried.
Item 4 -(b) -7 —Steve Cook, Chair of the newly formed Community Needs Task
Force, requested to pull Resolution No. 11120 from the agenda and to defer it to the
January 12, 1999 City Council meeting to enable the committee members to review
it prior to adoption. Also, he invited the City Council and City Administrator to
attend the first meeting of the Task Force scheduled for January 5, 1999.
Motion was made by Mlinar, seconded by Peterson, to defer Resolution No. 11120
to the January 12, 1999 City Council meeting and to set a special City Council
meeting with the Task Force at 4:00 p.m. on January 5, 1999 at City Center, followed
by a City Council budget meeting regarding the Enterprise Funds. Motion
unanimously carried.
Item 4- (e)--Rodeberg noted for clarification that although it was not the intent of this
revision to change the policy on garage sale signs, this section still relates to them.
0 CITY COUNCIL MINUTES— DECEMBER 22, 1998
IJO IVA t1i 141ill 111J9619 k4 BX1111111111 I :►1 I I►.
(a) LETTER OF APPRECIATION TO CITY COUNCIL FROM PEACE LUTHERAN
CHURCH AND PRINCE OF PEACE
The Mayor read a letter received from Paul A. Berg, Parish Resource Management
for Peace Lutheran Church and Prince of Peace, which expressed appreciation to the
City Council for their hours of service and dedication to the community.
(a) DISCUSSION OF SEVERANCE ISSUES FOR COMMUNICATIONS
(DEFERRED DECEMBER 8, 1998)
Human Resources Coordinator Brenda Ewing presented the severance package for
police dispatchers that is scheduled to take effect April 1, 1999.
It was reported that on January 12, 1999, an implementation schedule will be
presented by the Police Chief, as well as a consultant proposal from Jim Nelson
Associates.
Motion was made by Mlinar, seconded by Peterson to defer the severance package
to the January 12, 1999 City Council meeting. Motion unanimously carried.
8. NEW BUSINESS
(a) CONSIDERATION OF REQUEST FROM KNIGHTS OF COLUMBUS TO
WAIVE S150 FEE FOR PORTABLE SIGN CONDITIONAL USE PERMIT
APPLICATION
Motion was made by Mlinar, seconded by Haag, to approve waiving the fee. Motion
unanimously carried.
(b) CONSIDERATION OF CONSULTING CONTRACT WITH SRF CONSULTING
GROUP, INC. FOR SERVICES RELATED TO TH 15 SOUTH FROM CENTURY
AVENUE TO EDMONTON AVENUE
Motion was made by Peterson, seconded by Erickson, to approve entering into
contract with SRF Consulting Group, Inc. at an estimated cost of 514,000.00.
Motion unanimously carried.
(c) CONSIDERATION OF AWARDING CONTRACT FOR WORK TO REPAIR
NORTH TAINTER GATE AT DAM
Rodeberg reported that two quotes were received to repair the north tainter gate at the
dam. It was his recommendation to award the contract to Structural Specialties Inc.
0 CITY COUNCIL MINUTES— DECEMBER 22, 1998
for the low bid of $15,883.00.
Motion was made by Erickson, seconded by Mlinar, to approve awarding the contract
to Structural Specialties Inc. Motion unanimously carried.
(d) CONSIDERATION OF DEFERRING AWARD OF CONTRACTS FOR PHASE
TWO AIRPORT DEVELOPMENT AND CONSTRUCTION OF AIRPORT
ARRIVAL/ DEPARTURE BUILDING /MAINTENANCE HANGAR
Since the State finance agreements for the project are not finalized at this time,
Rodeberg requested to defer the awarding of contract until the January 26, 1999 City
Council meeting.
Motion was made by Peterson, seconded by Mlinar, to approve deferral of awarding
the contract to January 26, 1999. Motion unanimously carried.
(e) CONSIDERATION OF 1999 FEE SCHEDULES FOR CITY DEPARTMENTS
Motion was made by Haag, seconded by Erickson, to approve the fee schedules
for Policy No. 2.22 of the City Policy Manual. Motion unanimously carried.
(f) CONSIDERATION OF HEALTH INSURANCE PROGRAM CHANGES
Mark Flaten, the City's Risk Manager, reviewed the City's health insurance program
changes and noted that some changes were mandated. The proposed changes
included mental health, substance abuse, tobacco cessation, prescription drug
dispensing limitation and mastectomy.
Motion was made by Mlinar, seconded by Peterson, to approve the changes.
(g) CONSIDERATION OF REQUEST FROM HUTCHINSON AREA HEALTH CARE
TO REJECT BIDS FOR BID CATEGORY #20 (FLOORING) AND #21 (WALL
FINISHES) AND TO AWARD BIDS FROM MCI FOR CATEGORY #20
(FLOORING) AND FROM SWANSON & YOUNGDALE FOR CATEGORY 421
(WALL FINISHES) FOR THE HUTCHINSON MEDICAL CENTER EXPANSION
PROJECT
Motion was made by Erickson, seconded by Haag, to approve rejecting the bid from
Maki Painting & Decorating (Category 21) and awarding bids to M.C.I. (Category
20) for $151,453.00 and Swanson & Youngdale (Category 21) as second low bidder
for $113,880.00. Motion unanimously carried.
0
• CITY COUNCIL MINUTES— DECEMBER 22, 1998
(h) CONSIDERATION OF AMENDMENTS TO CITY OF HUTCHINSON
RESTATED DEFERRED COMPENSATION PLAN
The City Attorney stated that the changes were mandated by State code and make it
easier for the individual to withdraw money from the plan.
Motion was made by Mlinar, seconded by Haag, to approve the amendments and
adopt Resolution No. 11114. Motion unanimously carried.
(i) CONSIDERATION OF SIX MONTH EXTENSION FOR REFUSE HAULING
WITH A W DISPOSAL
Plotz reported that the garbage /recycling contract with A.W. Disposal will expire
December 31, 1998. Since the City will need a bridge until the next phase of refuse
service commences, he recommended a six -month extension of the A. W. Disposal
contract through June 30, 1999.
Motion was made by Erickson, seconded by Peterson, to approve a six -month
extension for refuse hauling with A.W. Disposal. Motion unanimously carried.
• (j) CONSIDERATION OF CITY ADMINISTRATOR'S PERFORMANCE
ADJUSTMENT
The Mayor reported that he and Haag had conducted a performance review with
the City Administrator. It was their recommendation to give Plotz a 2% pay
adjustment.
Motion was made by Haag, seconded by Peterson, to approve a 2% merit increase.
Motion unanimously carried.
M :O 1
(a) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR
Mlinar raised a question regarding the letter received from the City of Redwood Falls
concerning the Mighty Ducks Grant funding.
Plotz stated there would be follow -up correspondence to the Legislature on this issue.
10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYNEENTS
VERIFIED CLAIMS
• CITY COUNCIL MINUTES— DECEMBER 22, 1998
Motion was made by Mlinar, seconded by Peterson, to approve the claims and
authorize payment from appropriate funds. Motion unanimously carried.
1 • C u
There being no further business, the meeting adjourned at 6:36 p.m.
•
•
CITY OF HUTCHINSON
BUILDING / PLANNING / ZONING DEPARTMENT
I I I HASSAN STREET S, E., HUTCHINSON. MN 55350 PHONE: 612-234-4216 FAX, 612. 2344240
December 1998
0
T o t al erm3 s
Total VAluation $6,138,165
NEW RESIDENTIAL
PRIVATELY OWNED PUBLICLY OWNED
HOUSEKEEPING
Hem
Number of Valuation of Number of
Valuation of
BUILDINGS
No,
BuOdtrge Housing co^at^+clw^ Builbnge Housing
constr
U"a Oma cents Unite
Omit calla
a
(b) fc) (d) fel (0
(g)
SaV 'tletadrtl
101
5
5
513,000
Sin*4amdy hoses. attacli
-5 :abaM PrH^� b and �n1'.
- ruunam.a n6.b
102
a —
4
6 4
Two-tarnlly buddings
103
Throe -and k"-family buildings
104
Five- or-mon tarnity buildings
1053
TOTAL: Sum of 101 -108
109
NEW RESIDENTIAL
PRIVATELY OWNED
PUBLICLY OWNED
NONHOUSEKEEPING
Item I
NurMer ot valuaton of
Number d
Valuation of
BUILDINGS
No.
i gs Rooms construction
Bu Roams
consvuobcn
Omir nests
Chat cents
e
b) (c) d
(e l0
l
Hotels. motels. en0 tourist cabins
(Inmierq edammeaora wry)
273
Other rwnM ekeeping smaller
214
NEW
PRIVATELY OWNED
PUBLICLY OWNED
NONRESIDENTIAL
Item
Number Valuation of
Numberof valuation of
BUILDINGS
No.
of consuucbm
Buildings coratnrdlon
Buadlrigs Omd cents
OrM Lena
(e
(b) (c)
(d (a)
Amusement. sacaf, are recreetioral
313
Churches and other relgwus
319
Industrial
320
Parking garages (bukkngs a op ck
en deec)
321
Sem a stations and repay garages
322
Hoeplals and Yathuaonal
323
OMm. bank. and protesawnal
324
Publk works and ubllses
328
Schools and other educaoo^al
326
Stores and customer serwes
327
1
4 580 000
Duildrg6
326
" CWwnwwK*ntl9l
er than buildings
329
ADDR70NS.
PRIVATELY OWNED PUBLICLY OWNED
ALTERATIONS,
Item
Number Valuation of Numher of vaWatwn of
AND CONVERSIONS
No.
^f conatmctlon Bulklings construction
SLAchngs Omit cents Omlfc m
(a)
(b) (c) (d) (a)
ReNtlenael - Ctausy ad ,ol
434
ganpee and cam" m hem 439
NonresWenbat and nonhousekeepi g
437
5
28, 500
Addloons of rewdenbal garages and
439
capoma (ammic ad and detached)
DEMOLITIONS
PRIVATELY
OWNED PUBLICLY
OWNED
AND RAZING
ftem
Number
Number of Number of
Number of
OF BUILDINGS
No.
of
Housing units Buildings
Housing urns
Buildings,
a
(b)
(c) (d)
(a)
Single -family twusee lamar»ea and
detrtrhetll
645
�'
Two4amsy bergs
646
Three, and bur -family bwldirgs
647
Plve -or -more amity bungs
646
All other buednge and sumure6
649
4- 0-1> 1
0
Budding swti=
PO Bas 609
Lcmahwe MA 02420 -9536
II I
I II
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UMflD STALES
BUSINESS REPLY MAIL
nneraw �w W.lo 90s �
POCTAOE WLLL BE PM BY AW16
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F. W. Dodge
Budding swti=
PO Bas 609
Lcmahwe MA 02420 -9536
#
THE HUTCHINSON
LIGHT TRAFFIC
ADVISORY BOARD
MINUTES
Monday, December 14, 1998
5:30 p.m.
Members present: Leslie and Lucille Smith, Ed Doting, John Mallak, Dave Conrad and Rick Larson
Staff present: Dolf Moon, Brenda Ewing and Bonnie Baumetz
Ed Doting called the meeting to order.
Leslie Smith introduced Mr. Norm Hoeffer who made a presentation on the proposed Senior Center complex.
I. ELECTION OF OFFICERS
A motion was made by Leslie Smith to keep the same slate of officers for 1999, seconded by Dave Conrad the motion
carried unanimously. The officers will be Rick Larson, Chairman, Ed Doting, 1 st Chairman and Archie Woodworth,
2nd Chairman.
0 E REVIEW ACTIVITIES OF LIGHT TRAFFIC ADVISORY BOARD SINCE 1993
There was discussion of activities of the Light Traffic Board since 1993 and priorities accomplished from the 1997
priority list. It was the consensus of the board to make a presentation to the City Council on January 26, 1999.
Chairman Rick Larson agreed to making the presentation with help from Dave Conrad and anyone from the board
who would like to present that evening. Rick also stated it is important for the Light Traffic Board to attend the
council meeting to support the presentation on January 26th.
HI. TRANSIT UPDATE
Brenda Ewing updated the board on the County-Wide Transit Proposal. She stated the County Board is in support
of County-wide transit. Brenda explained the City of Hutchinson will work with the County to provide assistance
throughout the transition. A decision will be reached by the County in early January 1999.
There was discussion by the Light Traffic Board to recommend to the City Council to redirect transit money to other
non - motorized transportation modes.
IV. OTHER ITEMS
V.
• VI.
Dave Conrad reported the Gifted and Talented group of students at Park Elementary are focusing on pedestrian
safety this year.
NEXT MEETING — January 11, 1998
AGENDA ITEMS FOR NEXT MEETING — Transit update and City Council presentation update
ADJOURNMENT - The meeting adjourned at 6:40 p.m.
i Memorandum
TO: Light Traffic Advisory Board
FROM: Brenda Ewing, Transit Coordinator
RE: Update on County-Wide Transit Proposal
DATE: December 14, 1998
As per your request, the following information is provided to update you on the status of the
County-wide transit proposal and discussions.
On December 2, representatives from the City of Hutchinson, including myself, John Rodeberg,
Director of Engineering/Public Works, and John Olson, Assistant Public Works Director, met
with the staff representatives the County Board of Commissioners has assigned to this matter.
The representatives are Rick Kjonaas, County Highway Engineer, and Gary Sprynczynatyk,
Social Services Director. The County representatives indicated that the County Board is in
support of County-wide transit and has charged them with the task of researching transit
operations and recommending to the Board if this proposal is feasible, financially, logistically,
etc. They were meeting with our City and with staff from the City of Glencoe to ask very basic
and preliminary questions that dealt mostly with the cooperation between the City and the
County if a transition is made. The City assured the County that we would be cooperative and
provide assistance to the County throughout a transition.
On December 4, City representatives again met with Mr. Kjonaas, Mr. Sprynczynatyk,
Commissioner Mel Dose, Administrator Nan Crary, and Bev Herfindahl, the District 8 Transit
Program Manager for the Minnesota Department of Transportation. At this meeting, it was
reiterated to the County officials that the City would be a resource to the County during a
transition. Mr. Kjonaas and Mr. Sprynczynatyk will be working with Ms. Herfmdahl over the
next four to five weeks to look at other county systems in operation throughout the state. At the
end of this period, they will make a recommendation to the Board of Commissioners to either go
ahead with County wide transit and in what capacity, or, to cease consideration of the proposal.
Based on the above time frame, a County decision is expected in early January 1999. An update
will be provided to you at that time.
•
THE HuTctmvsorr
LIGHT TRAFFIC
• ADVISORY BOARD
To: Mayor and Council
From: Light Traffic Advisory Board
Subject: DETERMINATION OF TOP FOUR FOCUS PRIORITIES FOR 1997
Date: May 15, 1997
The following priorities and sub•catagories will be the focus of the Light Traffic Advisory board for
1997:
1. Focus on obligations or "Rules of the Road" for in -line skaters and develop a municipal
standard for in -line skaters.
♦ Tar" different ago groups for education of safe biking and blading.
♦ Enforcemew of pedestrian safety in cross walks.
• ♦ Provide education on bike traffic in the downtown area of the city.
2. Promote the use of trails through school property.
♦ Promote safety of walkers on South Grade Rd. past the Middle School by widening
the shoulders
3. Focus on Transit issues.
♦ Promotion of transit efficiency (educate users of bus system regarding guidelines).
4. Connection of Luce Line trail.
cc: Doff Moon
John Rodeberg
Brenda Ewing
Dave Mueller
KJ LTrF*7NtJ0R.errn
LIGHT TRAFFIC
PRIORITYLIST
April 14,1997
1. Promote safety of walkers on South Grade Rd. past the Middle School by widening
the shoulders.
2. Promote the use of trails through school property.
I Focus on Transit issues.
4. Promotion of transit efficiency ( educate users of bus system regarding guidelines).
5. Focus on obligations or "Rules of the Road' for in -line skaters. (Develop a municipal
standard for in -line skaters.)
6. Provide education on bike traffic in the downtown area of the city.
7. Target different age groups for education of safe biking and blading. (ie. Middle
school, elementary, families, high school)
B. Connection of Luce Line trail.
9. Enforcement of pedestrian safety in cross walks.
H:TT'MPRIORrrY.WPD
HUTCHINSON POLICE COMMISSION MINUTES
The Hutchinson Police Commission held a meeting on December 17, 1998, at the Hutchinson
Police Department. Present at the meeting were Cheryl Dooley, Rick Naas, Bob Bowen, Chief
Steve Madison, Lt. John Gregor and Brenda Ewing. The meeting was called to order.
Chief Madison informed the commissioners that the city council has voted to eliminate the
communication center at the police department. He stated that it would be necessary for the
commission to develop a layoff list. The labor attorney that the city uses had been contacted and
the rules reviewed regarding this issue. Chief Madson then read to the commissioners Section 21
from the Police Civil Service Rules and Regulations. He stated that there were six (6)
communication specialists — full and part time; and, one communications supervisor.
Bob Bowen inquired as to if these individuals could be shifted to another position within the city.
Chief Madison stated that individuals could be moved to a position that they have previously held.
However, all individuals being considered here have held no other position with the city. Chief
Madson did state that two new positions were being incorporated, that being records technician.
This position however is a new description and a different pay rate than communications. Any
employee that is being laid off may apply for this position and, according to Brenda Ewing, would
maintain their year of service.
Chief Madison stated that a severance package would be offered to these employees and R would
be based on years of service. He stated that he would recommend the list be based on seniority
due to the fad the performance was fairly even. A motion was made by Rick Ness, seconded by
Bob Bowen, to develop the layoff list by seniority, which is as follows:
•
Communications Specialist
Amy Kirchoff
Gloria Tonak
Rosa Dostal
Laurie Jokela
Jean Gray
Nancy Redetzke
Communications Supervisor
Jan Brown
u
The next Rem on the agenda was the position of custodian / community service officer. Chief
Madson stated that the department had been relying on a part-time maintenance person to
maintain the building. This person has retired and the park and recreation department has been
filing in until an individual could be hired. The position would be responsible for the maintenance
of the buildings as well as taking animal calls and traffic control. John Gregor stated that he and
Sgt. Jones had interviewed the seven applicants for the position and had come up with a fist that
ranked each applicant by their interview score. A motion was made by Bob Bowen, seconded by
Rick Naas, to accept the list as provided for the custodian / community service officer. Motion
carved.
With there being no further business to discuss, a motion was made by Rick Nass, seconded by
Bob Bowen, to adjourn. Motion carried.
Time of adjournment was 8:10 a.m. -
Rids Ness �Q�
HUTCHINSON POLICE COMMISSION MINUTES
•
s
The Hutchinson Police Commission held a meeting on January 4, 1999, at the Hutchinson
Police Department. Present at the meeting were Cheryl Dooley, Rids Nass, Bob Bowen,
Chief Steve Madson, and Lt. John Gregor. The meeting was called to order.
Chief Madson stated that the purpose of the meeting was to discuss the current eligibility
roster that was established in August 1998. He informed the commission that two
individuals have been hired from this list. He stated that other individuals from the list had
accepted employment elsewhere. He requested authority from the commission to start the
process over due to the fact that the current roster has been depleted to a point were there
are problems in backgrounds on the remaining individuals. He stated if the commission did
abolish this list, and the process started over, he would like to actively recruit at colleges,
in conjunction with advertising, to get more applicants. After a brief discussion a motion
was made by Bob Bowen, seconded by Rick Nass, to abolish the current eligibility roster
and start a new search for the position of police patrol officer. Motion carried.
Cheryl Dooley had requested a copy of the lieutenant job description for each of the
commissioners. She inquired of Chief Madson as to when they should be looking at finding
a replacement for when Lt John Gregor retires in 1999. Bob Bowen asked if it is possible
to double up on the position for the purpose of training. Chief Madson stated that the
budget did not allow for doubling up and that the first priority is to get the patrol ranks filled.
He stated that he could appoint the lieutenant's duties to a sergeant or a sergeant's duties
to a patrol officer temporarily to fill a void but could not do that when it came to the patrol
ranks. Regarding the process for filling this position the commission can perform the
interviews or chiefs from other agencies could be impaneled.
With there being no further business to discuss, a motion was made by Rick Nass,
seconded by Bob Bowen, to adjourn. Motion carried.
Time of adjournment was 9:10 a.m.
A� -
jll
Rick Ness
• PUBLICATION NO.
ORDINANCE NO. 98 -245
AN ORDINANCE AMENDING ZONING ORDINANCE NO. 464,
CHAPTER 11, SECTION 3 DEFINITIONS AND SECTION 10.14
SPECIAL PROVISIONS
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
SECTION 1. That notice of hearing was duly given and publication of said
hearing was duly made and it was made to appear to the satisfaction of the City Council
that it would be in the best interest of the City to amend Zoning Ordinance No. 464.
SECTION 2. That section 3, Definitions and Section 10. 14, Special Provisions, is
amended as follows:
SECTION 10.14 — SIGNS
(j) Billboards: Billboards are not permitted. See Section 3. Definitions (Sign.
Billboard
(k) Off - Premise Signs: Off - premise signs are not permitted. exeapt wit speei '
SECTION 3. This ordinance shall take effect from and after its passage and
publication.
Adopted by the City Council this 12` day of January, 1999.
ATTEST:
i
Marlin Togerson, Mayor
Gary D. Plotz, City Administrator
• RESOLUTION NO. 11120
ORGANIZATION OF THE HUTCHINSON
COMMUNITY NEEDS TASK FORCE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
THAT the Hutchinson City Council recognizes that the growth of the City has
placed an increased demand on facilities available to accommodate the social and
recreational needs of the City of Hutchinson;
THAT the State of Minnesota has passed legislation making grants and potential
tax revenues available to the City of Hutchinson for the construction of community civic
facilities;
THAT in order to take advantage of these State programs a Task Force shall be
organized, made up of interested citizens from the Hutchinson area to identify and
prioritize community needs and suggest financing alternatives to address such needs;
THAT as previously appointed, Steven Cook should be the head of said Task
Force;
THAT the Task Force shall exist for a time period of one year from the date of
this Resolution;
THAT the Task Force report monthly to the Hutchinson City Council on its
activities and progress.
Adopted by the City Council this 12` day of January, 1999.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
0 Memorandum
TO: Mayor and Council
FROM: Brenda Ewing, Human Resources/Transit Coordinator
RE: 1999 Annual Wage Adjustment Policy and Reclassification Considerations
DATE: January 8, 1999
1999 Annual Wave Adjustment Policv
Enclosed is the proposed City of Hutchinson Annual Wage Adjustment Policy (pay plan) dated
January 1999. The pay plan language is virtually identical to that contained in the 1998 version
except for the following change to Section 4(b), Performance Pay Adjustments as found on page
4:
The 1998 plan stated that there is not a maximum performance increase that an employee
could receive. The 199 plan clearly states that there is a maximum of a 5% increase.
This language is as a result of the recommendation of the Wage Committee, on which
two council members serve.
The 1999 Pay Plan grid has been adjusted 1.5% the figure that was approved with the adoption
of the 1999 budget. These pay rates did become effective with the 1999 budget on January 1,
1999.
in fourth quarter 1997, Jim Ford was transferred from the City Center facility to the Park
Maintenance Department as part of the restructuringireassignment of the custodial duties
at City Center. At the time of and since the transfer, Jim Ford has been compensated for
holding a position rated a Grade IV on the Position Classification Assignment table. His
current hourly rate of pay is $9.45.
During his tenure with the Park Maintenance Department, Jim has worked to become
familiar with and assume the duties and responsibilities of the position of Park
Maintenance Operator. This is a Grade IX position on the Position Classification
Assignment Table and has a starting hourly pay rate of $12.48.
It is the recommendation of the City Administrator, the Director and the Human
Resources Coordinator that Jim Ford be placed in the position of Park Maintenance
• Operator with a pay rate of $12.48 per hour. This placement would be effective upon
Council approval, or January 13, 1999.
T -(b) -3
• A retirement effective December 31, 1998, has left a vacancy in the Wastewater
Department position of Custodian/Data Entry. Currently, there exists the part time
position of Lab Clerk/Custodian in the Wastewater department. The Custodian/Data
Entry position and the Lab Clerk/Custodian are Grade IV positions.
It is recommended by the Director that the major duties of both positions be reassigned
and incorporated into the new full time position of Lab Assistant/ Groundskeeper. Any
remaining duties of the positions could be reassigned to a limited part time or seasonal
employee as needed.
The position description of the proposed position is attached. The position would be
placed in Grade VI with a starting rate of $10.05 per hour. It is recommended that Becky
Johnson, the employee who currently holds the position of Lab Clerk/Custodian be
placed in the new position with a pay rate of $10.05 per hour. She currently is at the
hourly rate of $8.09.
It is requested that you consider all of the above proposals to be incorporated into the
1999 Annual Wage Adjustment Policy.
If you have any questions, please contact me.
is Enc.
r\
T -(b) -3
TITLE LAB ASSISTANT /GROUNDSKEEPER jobdes90
1 -99
• DEPARTMENT WASTEWATER -76-
SUPERVISED BY LAB TECHNICIAN AND SENIOR WASTEWATER PLANT
OPERATOR
SUMMARY THIS IS ROUTINE WORK UNDER SUPERVISION OPERATING
LABORATORY EQUIPMENT. COMPUTER DATA ENTRY. AND
GROUNDSKEEPING WORK IN THE WASTEWATER DEPARTMENT
DUTIES AND RESPONSIBILITIES
Performs any combination of Lab Assistant duties including, but not limited to, the following:
a Collection and preparation of samples required for analysis.
b Performing analyses including, but not limited to, pH, Total Suspended Solids,
Biochemical Oxygen Demand, Fecal Coliform, Dissolved Oxygen, and
Colorimetric procedures.
Maintains accurate records of laboratory analysis.
Enters laboratory data into computer.
Maintains filing system.
Performs work orders as required.
Serves as backup to the Laboratory Technician in the technician's absence.
2 Assists with monthly water meter reading for the Water Treatment Plant, as needed.
• 3 Performs any combination of general data entry and/or office tasks.
a Entering operational and maintenance data into computer.
b Maintains departmental filing system as instructed.
c Assists or performs other office related duties as requested.
d Performs light housekeeping of office facility.
4 Performs any combination of groundskeeping and operational tasks.
a Cutting grass. removing leaves and trash, and caring for lawn and ornamental
plantings at the wastewater facility.
b Removes snow around the wastewater facility as required.
c Assists with the hauling of biosolids as required.
5 Performs other related duties as required.
EQUIPMENT Laboratory equipment within the wastewater treatment facility. General office
machines such as personal computers, typewriters, copy machine, etc. City vehicles including trucks,
tractors, and lawn equipment.
DESIRABLE QUALIFICATIONS Technical training and experience in laboratory analysis.
Knowledge of proper lab techniques. Basic understanding of computers and related office equipment.
Ability to perform general groundskeeping duties. Ability to work without direct supervision, attention to
detail, and the ability to work well with City staff and the general public.
WORKING CONDITIONS Full time. Approximately 50% lab /office and 50% groundskeeping
work. Inside and outside work.
Grade VI
4 ( b) -3
• City of Hutchinson
Annual Wage Adjustment Policy
January 1999
RESOLUTION NO. 11121
RESOLUTION ADOPTING POSITION CLASSIFICATION
ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 1999
WHEREAS, the City Council has considered the existing classification of positions for
the City of Hutchinson and the current economic conditions,
BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions
covered by this Resolution shall be grouped in grades having a definite range of difficulty and
responsibility. For each position there shall be a title; and there shall be shown examples of
work which are illustrative of duties of positions, as well as requirements as to knowledge,
abilities and skills necessary for performance of the work; and a statement of experience and
training desirable for recruitment into a position.
• When a new position is created for which no appropriate description exists or when the duties of
an existing position are sufficiently changed so that no appropriate description exists, the City
Council after recommendation of the Human Resources Coordinator shall cause an appropriate
job description- specification to be written for said position.
As often as necessary to assure continued correct classification, the Position Classification Plan
shall be reviewed by the Human Resources Coordinator and necessary adjustments
recommended to the City Council.
it I► • '
Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the City
Council shall be placed on file with the City Administrator. The plan so filed and subsequently
adjusted by the Council shall be the Position Classification Plan of the City.
Elements of the Plan. The Compensation Plan shall consist of:
Res .�.-. ' . u- . .M
• Each numbered pay grade in the basic table consists of a minimum (Level 0 - 80 %) rate, a
maximum (Level 8 - 120 %) rate, and a midpoint (Level 4 - 100 %) rate, in addition to
intermediate levels, shown on page 7.
(1 of 7)
4- (h) -3
b. A_ Position Classification Assignment Table for Employees.
The assignment table shall assign all of the various positions in the Position
Classification Plan to the appropriate pay grade, shown on page 7.
�/ 11 elll . • 1
The City Council reserves the right to modify any or all of the pay grades or position
classification assignments as set forth in said plan at any time.
► 1 1 . 1 11 1 IC• 1 - I. 1 III 1 '+ -
Each position is assigned a pay grade. The normal beginning rate for a new employee
will be the minimum rate. After satisfactory completion of twelve months probation, up
to a five percent increase will normally be granted, with the exception that such increase
may be granted midway through the probationary period (at six months) with the
approval of the City Administrator. Thereafter, consideration for performance increases
will be given annually each individual anniversary date. The City Administrator reserves
the discretion to adjust individual rates within the assigned pay grades based upon (a) a
performance review and recommendation from the department head, reflecting job
performance over the preceding twelve months, and (b) consideration of equity among
departments. Consideration for market adjustment for all pay grades will be made each
January 1.
I.MME 1
Each position is assigned a pay grade. The normal beginning rate for a new employee
will be the minimum rate. After satisfactory completion of twelve months probation, up
to a five percent increase will normally be granted, with the exception that such increase
may be granted midway through the probationary period (at six months) with the
approval of the City Administrator. Thereafter, consideration for performance increases
will be given annually each individual anniversary date. The City Administrator reserves
the discretion to adjust individual rates within the assigned pay grades based upon (a) a
performance review and recommendation from the City Administrator or department
head, reflecting job performance over the preceding twelve months and (b) consideration
of equity among departments. The Council will determine any performance increase for
the City Administrator. Consideration for market adjustment for all pay grades will be
made each January 1.
ROMM v a - ZOM
In Police Civil Service positions, the established starting rate for patrol officers shall be
Grade X, Level 2, followed by a probationary period of one year. After completion of
(2 of 7)
y (n) -3
probation, an increase to Level 3 shall be granted. Likewise, an increase to Level 4 -shall
t be granted after completion of two years employment, to Level 5 after three years
employment and to Level 6 after four years employment. Thereafter, consideration for
performance increases will be given annually each individual anniversary date, reflecting
job performance according to specific criteria over the preceding 12 months.
Administrative licensed police department personnel shall be subject to periodic review
by the Chief of Police, and any recommendation for performance adjustment made to the
City Administrator. Police department office, dispatch and school liaison personnel shall
be hourly and under the performance pay adjustment requirements. Consideration for
market adjustment for all pay grades will be made each January 1.
u :. .ymn s
Any market adjustment on January 1 of any year shall be separate and apart from the
individual anniversary increases.
In determining a recommendation for an annual market adjustment, the wage committee
shall consider, at least the following information:
1. U.S. and Minneapolis/St. Paul consumer priced index changes (CPIU & CPM
2. Social Security calculation of cost of living increase
3. Unemployment rate
4. Employee turnover rate
5. Area wage survey
6. Legislative growth factor constraints
a. Personnel Evaluations
Reasonable efforts will be made to conduct personnel evaluations prior to the employee's
anniversary date. An evaluation made by the employee's supervisor shall be submitted in
writing to the employee and to the City A dministrat or. All evaluations will be forwarded
to Human Resources for filing in the employee files.
Evaluations shall be based upon the performance of the individual in the position
measured against established job performance criteria. Such criteria may include level of
knowledge, skills, ability, quality of work, personal work traits, compliance with
established City or departmental rules and regulations or any other criteria that is
indicative of performance.
The performance appraisal process is the application of performance standards to past
performance. In appraising an employee, these are the basic levels of performance:
•
(3 of 7)
LI -(h)-3
5 - Outstanding - Performance is exceptional in all areas and is recognizable as being far
• superior to others.
4 - Very Good - Results clearly exceed most positions requirements. Performance is of
high quality and is achieved on a consistent basis.
3 - Good - Competent and dependable level of performance. Meets performance
standards of the job.
2 - Improvement Needed - performance is deficient in certain area. Improvement is
necessary.
1 - Unsatisfactory - Results are generally unacceptable and require immediate
improvement.
Results. The results of the employee's evaluation will normally have the following effect
on his/her salary.
5 - An overall rating of 5 will normally make the employee eligible for maximum
performance pay and any scheduled wage adjustment.
4 - An overall rating of 4 will normally make the employee eligible for performance pay
and any scheduled wage adjustment.
3 - An overall rating of 3 will normally make the employee eligible for any scheduled
wage adjustment.
2 - An overall rating of 2 will normally make the employee ineligible for any scheduled
wage adjustment. No merit/performance increase should be granted to individuals with
this rating.
I - An overall rating of 1 will normally make the employee ineligible for any scheduled
wage adjustment. No merit/performance increase should be granted to individuals with
this rating.
b. Performance Pay Adjustments
There shall be a maximum of a five percent (5 %) performance increase that may be
granted to an employee achieving a rating of 4 or 5. No performance increases shall be
granted to employees who achieve less than a 4 rating. Increases shall be recommended
by the supervisor and must be approved by the City Administrator.
C. Disciplinn= Action For employees in any class, an additional consequence of
disciplinary action more severe than level a/oral reprimand, as defined in the city
personnel policy, will be the permanent loss of the January 1 market adjustment in the
calendar year following such disciplinary action. This will occur unless the director in
charge and the city administrator decide otherwise.
d. Market Conditions Notwithstanding any language to the contrary, the City
Council retains the right to deviate from the pay plan when, in the sole judgment of the
City Council, market conditions or other circumstances dictate such a decision.
- � any i. .�. �..n•. - .��
• The Wage Committee, when determining performance pay funds, shall consider the
(4 of 7)
4 -(h) -3
typical performance rating distribution for the City of Hutchinson employees.
Performance pay shall be based on. a quantifiable measurement of employee performance,
the standards of which shall be recommended by the wage committee, endorsed by the
City Council, implemented by the directors, and administered by Human Resources.
BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON
That the following table is hereby adopted as the City Position Classification Assignment
Table, to be reviewed from time to time, assigning the various positions in the Position
Classification Plan to the appropriate pay grades in the table. Pay grades for regular part time
(PT) positions are assigned according to job responsibilities at the discretion of the City
Administrator and Human Resources Coordinator.
0
•
(5 of 7)
L-1 ( h) 3
n
U
0
u
POSITION CLASSIFICATION
GRAD TITLE -
I Liquor Store Clerk C(PT)
ASSIGNMENT TABLE
GBADF TITLE
X Senior WWater Plant Operator
Park Maintenance Supervisor
II Custodial Worker, WWater/
Police Patrol Officer
Fire /Street(PT)
Senior WWater Maintenance Technician
Adult Recreation Programmer (PT)
III Transit Dispatcher(PT)
Youth Recreation Programmer
Senior Program Supervisor(PT)
Community Services Programmer (PT)
Liquor Store Clerk B(PT)
HISAL
N Receptionist- City Center/ Park &Rec(PT)
Motor Vehicle Clerk (PT)
Custodian - Library(PT)
Accounting Data Entry Technician
Custodian/Courier
V Bus Driver
Liquor Store Clerk A
Park Maintenance, General
Building Dept/Planning Secretary
XI Water Systems Supervisor
Street Maintenance Supervisor
Police /School Liaison
Intervention Officer
Building Inspector
GIS Specialist
G /SAL Human Resources/Transit Coordinator
Forester
Motor Vehicle Deputy Registrar
PRCE Coordinator
VI Accounting Specialist(PT)
Water Account Technician
Public Works Specialist (PT)
Custodian/CSO Officer
Lab Assistant/Groundskeeper
VII Administrative Secretary, Police
Secretary, Parks/Recreation/Comm. Ed
Police Officer(PT)
VIII SecretaryiEngineer
PersonneVinsurance Tech
Administrative Secretary
Finance Technician
W/WWater Maintenance Technician
Planning Secretary
Investigative Support Assistant
Police Dispatcher(FT/PT)
D{ Laboratory Technician
Water Plant Operator
Wastewater Plant Operator
Cemetery Supervisor
Engineering Tech II
Equipment Mechanic
Park/Arena Maintenance Operator
Street Equipment Operator
Police Dispatch Supervisor
Custodian/Maintenance Operator
USAL
F /SAL Assistant to City Engineer
Information Services Coordinator
Recreation Facilities /Operations Manager
XII Police Investigator
Police Sergeant
E21SAL Liquor Store Manager
Assistant Public Works Director
E/SAL - Police Lieutenant
D /SAL Director Planning/Zoning/Building
Director W /W W ater Operations
Fire Chief
C /SAL Director of Finance
Chief of Police
Director Parks/Recreation/Community Ed
B /SAL Director Engineering
A/SAL City Administrator
(6 of 7)
L� -(h) -3
g\BM*r/99pIen PAYPLN99
C E LEVEL 0 LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 LEVEL 5 LEVEL 6 LEVEL 7 LEVEL 8
80 - MIN 85 90 95 100 - MI 105 110 115 120 - MAX
T
5.15
1
7.00
7.44
7.88
8.31
8.75
9.19
9.63
10.06
10.50
II
7.53
8.00
8.47
8.94
9.41
9.88
10.35
10.82
11.29
III
8.09
8.59
9.10
9.61
10.11
10.62
11.12
11.63
12.13
IV
8.70
9.24
9.78
10.33
10.87
11.41
11.96
12.50
13.04
V
9.34
9.93
10.52
11.10
11.68
12.27
12.85
13.44
14.02
VI
10.05
10.68
11.31
11.93
12.56
13.19
13.82
14.45
15.07
VII
10.80
11.48
12-15
12.83
13.50
14.18
14.85
15.53
16.20
VIII
11.61
12.34
13.07
13.79
14.51
15.24
15.97
16.69
17.41
IX 11
12.48
13.26
14.04
14.83
15.60
16.39
17.17
17.95
18.72
X 1H
13.73
14.59
16.46
18.31
17.16
18.02
18.88
1934
20.69
XI I G
15.10
16.05
16.99
17.94
18.88
19.83
20.77
21.71
22.66
XIU F
16.62
17.66
18.69
19.73
20.77
21.81
22.85
23.89
24.92
(E2)
17.44
18.53
19.62
20.71
21.80
22.89
23.98
25.07
26.16
E
18.28
19.42
20.56
21.71
22.85
23.99
25.13
26.28
27.42
D
20.10
21.36
22.62
23.88
25.13
26.39
27.65
28.90
30.16
C
22.11
23.50
24.88
26.26
27.64
29.03
30.41
31.79
33.17
B
24.33
25.85
27.37
28.89
30.41
31.93
33.45
34.97
38.49
A
26.76
28.43
30.11
31.78
33.45
35.12
36.80
38.47
40.14
0
This Resolution authorizes staff to change 1998 budget appropriations to reflect rate changes
Adopted by the City Council this day of ' 1999
(This Replaces Resolution No. 10944 )
Marlin Torgerson, Mayor
ATTEST:
Gary D. Plotz, City Administrator
0
(7 of 7)
L- -(h) -3
• RESOLUTION NO. 11122
DESIGNATING OFFICIAL NEWSPAPER
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, The Hutchinson Leader be designated the official
newspaper during the calendar year of 1999 for the City of
Hutchinson.
Adopted by the City Council this 12th day of January, 1999.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
•
• RESOLUTION NO. 11123
APPOINTING CITY ADMINISTRATOR FOR 1999
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the following appointment to the indicated executive
office of the City of Hutchinson is made for the period of one
year. Compensation shall be continued as agreed upon by separate
Council action:
City Administrator Gary D. Plotz
Adopted by the City Council this 12th day of January, 1999.
is
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
• RESOLUTION NO. 11�
DESIGNATION OF DEPOSITORIES OF CITY FUNDS
IN COMMERCIAL BANKS AND INSTITUTIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the following named banks and institutions, which are
authorized to do a banking business and act as depositories in
Minnesota, be and they hereby are designated depositories of the
Public Funds of the City of Hutchinson in the County of McLeod,
State of Minnesota, by the City Council of said City, for the term
commencing January 1, 1999 for one year:
CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MN
FIRST MINNESOTA BANK, HUTCHINSON, MN
MARQUETTE BANKS OF HUTCHINSON, HUTCHINSON, MN
• BREMER BANK, HUTCHINSON, MN
NORWEST BANK, HUTCHINSON, MN
US BANK NATIONAL ASSOCIATION, MINNEAPOLIS, MN
4 M FUND - LEAGUE OF MINNESOTA CITIES
FIRST FEDERAL FSB - HUTCHINSON, MN
SALOMON SMITH BARNEY
PRUDENTIAL SECURITIES
MILLER, JOHNSON & KUEHN, INC.
upon terms and conditions following, to -wit:
THAT this designation is subject to the right of said City of
Hutchinson, Minnesota to modify, vacate, or revoke the same
according to law, and also subject to any depository agreement
• executed pursuant to Minnesota Statute .9_, Section 118.01 and Section
475.66, and
• RESOLUTION NO. 11174
THAT the use of these depositories other than those located in
the City of Hutchinson shall be for monies from the proceeds of
bond sales or grant reimbursement monies only. The interest rate
from these institutions must exceed the interest rate of City
financial institutions by more than .5 %.
BE IT FURTHER RESOLVED:
THAT the City Administrator of the City of Hutchinson is
hereby authorized and directed to deposit in said banks and
institutions in special funds to be known as "City of Hutchinson"
all monies that may come into his hands.
BE IT FURTHER RESOLVED:
THAT a copy of this resolution be filed with the City
Administrator and each of the banks and institutions so designated.
• Adopted by the City Council this 12� day of January 1999.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
u
0 RESOLUTION NO. 11125
DESIGNATION OF DEPOSITORY OF CITY FUNDS
FEDERAL SAVINGS AND LOAN ASSOCIATIONS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT First Federal FSB, Hutchinson, Minnesota is hereby
designated as an official depository of and for funds of the City
of Hutchinson up to the maximum designated by law.
Adopted by the City Council this 12th day of January, 1999.
0
9
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
0
RESOLUTION NO. 11126
RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM CITIZENS BANK AND TRUST CO.
OF HUTCHINSON, MINNESOTA
9
WHEREAS, the Citizens Bank & Trust Co. of Hutchinson, a City
Depository, has presented collateral as follows for the City of
Hutchinson and Hutchinson Utilities:
Federal Home Loan
$1,000,000.00
5.645
03 -23 -01
Federal Home Loan
1,000,000.00
6.00
03 -26 -03
FHLMC
1,000,000.00
7.05
09 -27 -01
Federal Home Loan
1,000,000.00
6.0
01 -28 -03
Fed. Home Loan Bank
1,000,000.00
5.20
07 -07 -04
US TREASURY NOTE
1,000,000.00
5.50
02 -28 -99
FHMC
1.000.000.00
7.03
06 -11 -01
TOTAL
$7,000,000.00
BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota that the Treasurer be authorized to accept said
securities as collateral and that said collateral be deposited for
safekeeping.
Adopted by the City Council this 12 day of January, 1999.
•
ATTEST:
Gary D. Plotz
City Administrator
Marlin Torgerson
Mayor
REVISED COPY
RESOLUTION NO. 11127
• RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM MARQUETTE BANK
OF HUTCHINSON, MINNESOTA
WHEREAS, the Marquette Bank of Hutchinson, a City Depository,
has presented collateral as follows for the City of Hutchinson and
Burns Manor Nursing Home:
Stillwater MN GO IMPR
200,000.00
02 -01 -00
Stillwater MN GO IMPR
100,000.00
02 -01 -02
Hudson NH SCD
125,000.00
12 -15 -03
Jefferson CNTY MO
100,000.00
03 -01 -16
FNMA Pool #102248
8,507.03
05 -01 -20
FNMA Pool #226554
345,500.38
08 -01 -03
FT Bend TX ISD
100,000.00
02 -15 -03
GNMA POOL 433694
2,475,000.00
08 -20 -28
Jefferson County MO
150,000.00
03 -01 -17
FHLB
150,000.00
09 -15 -03
GNMA
700,000.00
10 -20 -28
•
TOTAL
$4,454,007.41
BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota that the Treasurer be authorized to accept said
securities as collateral and that said collateral be deposited for
safekeeping.
Adopted by the City Council this 12nd day of January, 1999.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
Ll
RESOLUTION NO. 11128
RESOLUTION APPROVING SECURITIES FOR COLLATERAL
FROM FIRST FEDERAL fsb
OF HUTCHINSON, MINNESOTA
WHEREAS, the First Federal, fsb of Hutchinson, a City
Depository, has presented collateral as follows for the City of
Hutchinson, Hutchinson Utilities, and Hutchinson Community
Hospital:
U.S. Treasury #890811034
FNMA Rem 12FA #920130001
FHLB F/R Note 4930818001
FNMA 93 -138F 4930830004
FNMA 93 -142F 4931027007
FHLMC 1535FA #930628023
TOTAL
BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota, that the Treasurer be authorized to accept said
securities as collateral and that said collateral be deposited for
safekeeping.
$1,000,000.00 02 -15 -16
2,000,000.00 01 -25 -22
2,000,000.00 08 -18 -05
1,000,000.00 08 -25 -23
1,243,908.00 08 -25 -23
3,000.000.00 12 -15 -22
$10,243,908.00
Adopted by the City Council this 12 day of January, 1999.
Marlin Torgerson
Mayor
s
ATTEST:
Gary D. Plotz
City Administrator
REVISED COPY
RESOLUTION NO. 11129
• RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM BREMER BANK
OF HUTCHINSON, MINNESOTA
WHEREAS, the Bremer Bank of Hutchinson, a City Depository, has
presented collateral as follows for the City of Hutchinson:
MENASHA WI
SCOTT COUNTY IA
ATWATER- COSMOS
INV GROV H MN
INV GROV H MN
INV GROV H MN
WILLMAR MN
TOTAL
150,000.00
04 -01 -03
250,000.00
06 -01 -99
325,000.00
02 -01 -10
275,000.00
02 -01 -11
300,000.00
02 -01 -12
325,000.00
02 -01 -13
125,000.00
02 -01 -07
$1,750,000.00
BE IT RESOLVED by the City Council of the City of Hutchinson,
Minnesota that the Treasurer be authorized to accept said
• securities as collateral and that said collateral be deposited for
safekeeping.
Adopted by the City Council this 12"' day of January, 1999.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
•
�- (y) -//
CITY OF HUTCHINSON
9 RESOLUTION NO 11135
ADOPTING 1999 LIQUOR FUND. WATER WASTEWATER REFUSE FUND
AND CENTRAL GARAGE FUND BUDGETS
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
THAT the annual Liquor Fund. Water Wastewater Refuse and Central Garage
Budget for the City of Hutchinson for the fiscal year 1999, which has been submitted by
the City Administrator and approved by the City Council is hereby adopted. The total of
said budgets and major division thereof being as follows:
LIQUOR FUND
REVENUES AVAILABLE
CURRENT REVENUE
Liquor
Wine
Beer
Miscellaneous
Lottery Sales
Discounts
Interest
Refunds & Reimbursements
TOTAL AVAILABLE
REQUIREMENT
EXPENDITURES
Personal Services
Supplies
Consulting
Other Services & charges
Depreciation
Debt Service
Transfers
Cost of Sales
Miscellaneous
Capital Outlay
LIQUOR FUND TOTAL
887,000
337,000
1,461,000
139,000
2,300
(28,500)
6,000
$2,803,800
244,898
13,950
10,000
59,100
26,000
39,280
225,000
2,153,246
8,150
18,345
$2,797,969
Resolution number 11135
Page 2
WATER/WASTEWATER /REFUSE FUND
REVENUES AVAILABLE
CURRENT REVENUE
Water Sales
Wastewater Sales
Compose & Recyling Sales
Refuse Sales
Interest Earnings
Penalties
SCORE
State Grant
Miscellaneous
TOTAL AVAILABLE
REQUIREMENT
U
WATER
Personal Services
Supplies
Consulting
Other Services & charges
Depreciation
Debt Service
Transfers
Miscellaneous
Capital Outlay
DEPARTMENT TOTAL
WASTEWATER
Personal Services
Supplies
Consulting
Other Services & charges
Depreciation
Debt Service
Transfers
Miscellaneous
Capital Outlay
DEPARTMENT TOTAL
1,212,000
2,085,000
32,500
534,900
350,000
18,000
1,376,000
1,770,000
71,427
$7,449,827
253,900
105,250
78,000
170,180
217,000
216,195
98,750
26,400
261,800
$1,427,475
410,901
138,900
399,000
350,530
620,000
629,681
98,500
43,300
2,314,503
$5,005,315
0
Resolution number 11135
62,810
Page 3
67,950
• REFUSE
43,350
Personal Services
65,876
Supplies
24,386
Consulting
16,023
Other Services & charges
544,800
Depreciation
116,400
Miscellaneous
2,900
Capital Outlay
3,568,750
DEPARTMENT TOTAL
$4,339,135
CENTRAL GARAGE FUND
REVENUES AVAILABLE
CURRENT REVENUE
Labor
56,725
Parts
113,125
Vehicle Rent
175,000
Interest
1,800
Miscellaneous
0
Transfers
0
• Gain on Sale of Equip.
12,000
TOTAL AVAILABLE
$358,650
REQUIREMENT
Personal Services
62,810
Supplies
67,950
Other Services & charges
43,350
Depreciation
149,175
Miscellaneous
1,825
Capital Outlay
210,163
LIQUOR FUND TOTAL
$535,273
Adopted by the City Council this 12th day of January 1999
Marlin Torgerson
Mayor
ATTESTED:
Gary D. Plotz
City Administrator
• CITY OF HUTCHINSON
RESOLUTION NO. 1 1136
SETTING WATER /SEWER AND GARBAGE RATES FOR 1999
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT following water sewer and garbage rates shall be as
follows for 1999 and be placed as city policy 2.22(1):
Monthly Utility
1999 Rates
• Water rates
Base Charge per water meter $4.00
Useage
Residentail / Retail to 150,000 gallons per month $1.50
Commercial 151,001 to 3,000,0000 gallons $0.85
per month
Industrial Over 3,000,000 gallons per month $0.60
Classifications are determined annually based upon useages recorded over, previous
year
Sewer
Charges
Base Charge per connection $2.00
Useage Base upon January water $2.30
useage
Load Charges
BOD over 200 .33/ 1,000,000 gallons
TKDN over 45 .89/ 1,000,000 gallons
S Solids over 300 .24/ 1,000,000 gallons
Resolution No. 11136
IN Page 2
Garbage Rates -
MONTHLY
Tax 9.75% on charges for garbage excludes
County tax
Gallonage
Container Size 30.00 60.00 90.00
Std Service Monthly 12.05 15.14 19.79
Rate
With Weekly Valet 15.56 18.65 23.30
Service
Senior Citizens Rate
Every Other Week Std Service
8.95
Every Other Week Valet Service
10.70
With income qualifications
Senior Citizen Reduced Rate
2.50
Senior Citizen Reduced Rate With
6.01
Valet
Senior Citizen Reduced Rate With Bi
4.26
Weekly Valet
Adopted by the City Council this 12` day of January 1999
Marlin Torgerson
Mayor
IVWYmr.• a
Gary D. Plotz
City Administrator
FOR YOUR INFORMATION
City of Hutchinson
Monthly Utility 1998 Rates
Water rates
Base Charge per water meter
Useage
Resldentail / Retail to 150,000 gallons per month
Commercial 151,001 to 3,000,0000 gallons per month
Industrial Over 3,000,000 gallons per month
Classifications are determined annually based upon useages recorded aver, previous year
Base Charge
Useage
Load Charges
BOD
TKDN
S Solids
Container Size
Sewer Charges
per connection
Base upon January water useage
over 200
over 45
over 300
$3.50
$1.45
$0.80
$0.60
$2.00
$2.30
.33/ 1,000,000 gallons
.89/ 1,000,000 gallons
.24/ 1,000,000 gallons
Garbage Rates - MONTHLY
Tax 9.75% on charges for garbage excludes County tax
Gallonage
30.00 60.00 90.00
Std Servlce Monthly Rate
11.97 15.06 19.71
With Weekly Valet Service
15.43 18.52 23.17
Senior Citizens Rate
Every Other Week Std Service
8.87
Every Other Week Valet Service
10.60
With Income qualMcations
Senior Citizen Reduced Rate
2.50
Senior Citizen Reduced Rate With Valet
5.96
Senior Citizen Reduced Rate With Bi Weekly Valet
4.23
�- (Y)-x�
i
i
's
Memorandum
To: Mayor & City Council
CC:
From: Marilyn J. Swanson, Administrative Secretary
Date: 01/12/99
Re: 1999 TOBACCO LICENSES
The following three businesses should be added to the list for tobacco licenses:
➢ Hutchinson Outpost Inc.
Gilby's G -O Sports (Formerly Crow River Outdoors Inc.)
➢ Main Street Sports Bar
'.. 1 , •' •.awl � �,r��u � � ,
•
A_►:
let
1 �'!YI.J I 1f
'. 1.
0
0
POSSIBLE AGENCIES INVOLVED
• HUTCHINSON FIRE DEPARTMENT
• MCLEOD COUNTY CHIEFS ASSOCIATION
• HUTCHINSON POLICE DEPARTMENT
• MCLEOD COUNTY SHERIFF DEPARTMENT
• HUTCHINSON HOSPITAL /AMBULANCE
• INDUSTRIAL FIRE BRIGADES/EMERGENCY SQUADS
POSSIBLE FACILITIES
LJ
Long Term Goals
I. TRAINING TOWER
2. LIVE BURN BUILDING
1.
LPG BURN SITE
3. HAZARDOUS MATERIALS
2.
RAIL CAR OR TRAILER
AREA
SITE
4. ICE RESCUE & PUMP TEST
3.
DRIVING OBSTACLE
5. CONFINED SPACE SITE
COURSE
6. OBSTACLE COURSE-
4.
COLLAPSED BUILDING
PHYSICAL
SITE
7. WEAPONS TRAINING AREA
5.
HOUSE MAZE
(ADJUSTABLE)
6.
INDOOR CLASSROOMS
7.
APPARATUS AND
STORAGE BUILDINGS
8.
ELECTRICAL HIGH
VOLTAGE SITE
LJ
6
r�
�J
Hutchinson
TECHNOLOGY
j
December 22, 1998
Mr. Randy Redman
HUTCHINSON FIRE DEPARTMENT
205 Third Avenue S.E.
Hutchinson, MN 55350
Re: Training Facility
Dear Mr. Redman:
Ilulch IN)II fcrhnulogl luc.
AU 'Vest Ilighland Part.
Ihtichi ,,,I, AIA 5 5 ;ill -
,tau Ss' 1 -
;?II iN' I810 h1A
This letter is to voice support of your proposed training facility for the Hutchinson Fire
Department. This effort has the potential to accomplish advanced training in several areas
critical to the Fire Department, Police Department, and local industries.
The confined space set up and hazardous materials incident modeling are of particular interest
to Hutchinson Technology. The utilization of the facility would enhance our internal training
efforts. Additionally, there is an opportunity that would exist for the cross training of our people
with that of the Fire and Police Departments. This would provide for better coordination of
efforts in response situations.
To summarize, I feel this is a great opportunity for the City, its emergency response personnel,
and the local industries to improve on emergency situations through practice scenarios as well as
to partner with one another through these proposed training facilities. The bottom line is they
will enhance the emergency services the City is providing to its citizenry and businesses.
Sincerely,
HUTCHINSON TECHNOLOGY INCORPORATED
Richard E. Higgins
Corporate Environmental /Safety Manager
N
c. ��ule�z�nso�z ��i�e LE�zaihne�zE
To Whom it may concern,
Because lives depend upon our firefighter's abilities to respond to almost any
situation, training is first and formost the greatest tool that we have in the fire service.
You can have the most expensive trucks and the latest and greatest of the high -tech
equipment made but if your people are not trained properly, you have nothing.
The Hutchinson Fire Department trains over 100 hours per year in firefighting,
EMS, HAZ -MAT, incident command and many other critical areas of knowledge.
The most valuable training scenarios are the ones that include hands -on
involvement. But, they are also the most difficult to conduct because they are never
consistent from time to time and are difficult to control.
For instance, live burn training has been and always will be the best way to teach
fire behavior and extinguishment. But, there are many uncontrollable variables in each
live burn that make training difficult and dangerous. i.e., age of structure, type of
construction, water supply, etc.
• 1 feel that it would be a tremendous benefit to every fire department within 50
miles of Hutchinson to have a fire training center. The center could consistently and
safely teach subjects such as: leadership development, emergency medical services,
high -rise and wildland firefighting, high /low -angle rescue, hazardous material response
and containment, incident command, hydraulics, pumping, offensive /defensive driving
just to name a few. And, all of these could be taught in a controlled and consistent
manner.
The role of a firefighter (full -time or paid -on -call) has changed dramatically in just
the last ten years. The public looks to us and deserves to see action taken when ever the
chemical tanker rolls over or the plastics manufacturing factory is burning or the two little
kids next door are trapped at the top of a 200' radio tower. If we are not trained and
ready for these disasters, what will happen?
Please support the creation of a fire training center in Hutchinson. A pro- active
approach to the training needs of many area fire departments will be crucial as we move
into the next century.
Re ectfully Submitted,
IJZ:_
Dan Steele,
Assistant Chief, Training Officer.
3M Tape Manufacturing Plant 915 Highway 22 South
'- Hutchinson, MN 55350 -9431
320 234 4000
January 12, 1999
Randy Redman
Hutchinson Fire Dept.
Dear Randy,
I understand that an emergency response training site for the city is under
consideration.
I would certainly investigate the use of such a training facility. As a 3M Manager
with responsibilities for emergency response, it would be very beneficial to 3M's
Emergency Squad to have such a facility available for us to conduct training.
Currently, the Hutchinson site has 128 members on the Emergency Squad. Each
is member is trained for a multitude of varying incidents. However, all are trained
for incipient stage fire fighting, confined space rescue, and HAZWOPER (spill
response). This type of training ranges from 1 hour to eight hours in length for a
practice or a drill.
Also in the past, 3M Hutchinson has provided "hands on" fire extinguisher training
to approximately a third (500) of our workforce annually. A training facility for
these types of activities would better prepare our personnel in case of an emergency
on site or at home.
Please feel free to contact me to discuss these opportunities further
Steve Jensen, CSP
Environmental, Health & Safety Manager
3M Tape Manufacturing
•
0
Fire Chief
Budget, Planning,
Personnel & Code Enforcement
Safety. Officer
Safety
Asst. Chief Asst. Chief
Training Record Building / Equipment
Management / Operations Maintenance & Purchase
Battalion Chief FBattalion Chief I [Battalion Chief
I.C. / Training
Lieutenant
City
Equipment
J I.C. /Training
Lieutenant Lieutenant
Rural Ladder
Equipment Equipment
I.C. / Training
Lieutenant
Rescue
Equipment
0
Hutchinson Fire Chief
111 Hassan Street S.E.
Hutchinson, MN 55350
(320) 234 -4211
December 24, 1998
To: The Mayor and City Council
From: Brad Emans
Re: New Constitution & Bylaws
I have enclosed the new bylaws of the fire department, they need to be
approved by you.
We worked with Barry Anderson on this project and have already had the
three readings and approval of the fire department members.
If you approve them, we will have a nice little book made up for each
member.
Feel free to call me with any questions.
r1
U
ff a- I
0
CONSTITUTION
BYLAWS
of the
0
HUTCHINSON
FIRE
DEPARTMENT
C�
CONSTITUTION
Article I
Name & Objective
•
Section 1 The name of this non-profit organization shall be the Hutchinson
Fire Department.
Section 2 The objective of this department shall be the prevention and
extinguishment of fires and the protection of life and property.
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Article II •
Members & Membership
Section 1 The number of members shall be governed by the department.
Section 2 Membership Application
A. Application for membership shall not be accepted before the
applicants 21" birthday.
B. All applicants must hold a valid Minnesota driver's license
before the application will be accepted.
C. A written aptitude test shall be given to the applicant (i.e. Civil
Service type). This test would help to indicate competency for
fulfilling the duties of a firefighter.
D. Applicants must take the Hutchinson Fire Department physical
agility test consisting of such items as: SCBA test, ladder test,
and hose test. Prior to testing, all applicants must sign a waiver
releasing the Hutchinson Fire Department of all liabilities. This
test is to determine the general physical condition of the
applicant and to detect possible claustrophobia and or .
acrophobia. These phobias would hinder essential skills
required for fire fighting.
E. The Membership Committee shall interview applicants. This
interview shall provide information about the applicant and
inform the applicant what the department expects of them.
Section 3 Membership Committee
A. The Membership Committee shall be comprised of the two
senior members of the Fire Department, one at large member
appointed on an annual basis by the Fire Chief, the two
Assistant Chiefs, and the Fire Chief.
B. The Membership Committee shall be in charge of keeping
records of applicants and probationary members, conducting
applicant interviews, and determining placement of probationary
members.
C. The membership committee shall, prior to any officer elections
on the department, submit a list to the Department of all
qualified officer applicants.
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Section 4 Reserve Member
A.
The department shall have three reserve member positions.
The reserve members shall be allowed to train with the Fire
Department.
B.
Applicants shall be placed on the reserve as determined by the
Membership Committee.
Section 5 Probationary Members
A.
When a vacancy occurs on the department, the Membership
Committee shall select a probationary member from the
reserve. If there are not enough Reserve members, applicants
may be selected as probationary members. There shall be a
one -year probationary period.
B.
Probationary members must undergo the required training and
successfully complete a medical examination during the one -
year probationary period.
C.
All members shall attest to the probationary member's
•
performance on drills and fire runs and to their compatibility
among the fire fighters.
D.
Upon completion of the one -year probationary period, the
Membership Committee shall meet and review with the
probationary member their record of performance in training,
drills, fire runs, and compatibility. The Membership Committee
shall then determine if the probationary member should be
placed in active membership or dismissed from the Department.
E.
New members placed on the active list shall be announced at
the next regular business meeting.
F.
All decisions of the Membership Committee may be appealed in
writing to the City Administrator, within ten (10) days of
notification.
Section 6 Residency
All members shall reside within a 3 -mile radius of the Fire
Station.
•
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Section 7 Resignation •
Any member who wishes to resign their membership shall be
permitted to do so, provided that all the demands due the
department, as per the Hutchinson Fire Department Standard
Operating Guidelines (S.O.G), have been satisfied.
Section 8 Retirement
Upon reaching the age of sixty -five (65) years, a member shall
be retired from active status.
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Article III
OFFICERS
Section 1 The Officers of the Department shall consist of a full -time Fire
Chief, President, two Assistant Chiefs, three Battalion Chiefs, four
Lieutenants, a Secretary, and a Treasurer.
Section 2 The requirements to be an officer (excluding the full -time Fire
Chief) shall be set forth in the Standard Operating Guidelines
(S.O.G.'s) of the Hutchinson Fire Department.
Section 3 The Membership Committee shall review all fire department
personnel for Officer qualifications based on the criteria in the
S.O.G.'s. The approved list will then be delivered to the
Nominating Committee prior to the December meeting.
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Article IV" •
ELECTIONS
Section 1 The Fire Department election of officers, with the exception of the
full -time Fire Chief, shall be held at the December meeting. All
officers shall be elected on alternating years, starting with the
President and the three Battalion Chiefs on even years, and the
two Assistant Chiefs, four Lieutenants, Secretary, and Treasurer on
uneven years. The elected Officers shall be subject to approval by
the City Council. Terms of each office shall be two (2) years.
Section 2 All officers shall be elected separately on a ballot by a majority of
all members present.
Section 3 If a vacancy occurs for an officer's position, that vacancy shall be
filled at the next regular meeting. This will be done by nomination
and a ballot of the department.
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. Article V
POWERS and DUTIES of OFFICERS
Section 1 Fire Chief
The Fire Chief shall have command of the department when on
duty.
Section 2 President
The President shall conduct all regular and special business
meetings.
Section 3 Assistant Chiefs
The Assistant Chiefs shall assist the Fire Chief in the performance
of duties and in case of absence of the Fire Chief, shall take
command of the department.
Section 4 Battalion Chiefs
The Battalion Chiefs shall assist the Assistant Chiefs in the
performance of duties
• Section 5 Lieutenants
The Lieutenants shall assist the Battalion Chiefs in the
performance of duties.
Section 6 Secretary
The Secretary shall keep a record of all the proceedings of the
department, call the roll, record absences, keep account between
the members and the department, and give notice of all special
meetings.
Section 7 Treasurer
The Treasurer shall retain all funds, subject to the direction of the
department, and render an account of all moneys received and
paid out. The Treasurer shall make an account at the annual
meeting or when requested by the department. The Fire
Department's books and records shall be subject to and shall
receive the same annual audit as is performed for all other
municipal accounts. The Treasurer shall provide the necessary
bond in the amount sufficient enough to protect the department
from any theft or fraud. The bond will be paid for by the Fire
Department.
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Article VI
MEETINGS and DRILLS •
Section 1 The business meeting of the department shall be held once each
month at the fire station or such place as may be designated by the
department.
Section 2 The department shall vote on all bills presented at its regular
meeting.
Section 3 A special meeting of the department may be called at any time by
the Fire Chief, President, or the Officer in charge if it is deemed
necessary.
Section 4 One - fourth (114) of the members of the department shall constitute
a quorum and in all cases not otherwise directed, the majority of
those present shall govern.
Section 5 The department shall train as often as required by state statute or
as often as the training officer deems necessary.
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Article VII
CONSTITUTION
Section 1 No bylaws or resolutions may be adopted by the department, which
conflicts with the provisions of this Constitution. The Constitution
shall not conflict with state or federal law or city ordinance.
Section 2 The department may prepare, adopt, and operate under such
bylaws as are deemed necessary for the transaction of department
business. Bylaws may not be adopted or amended by less than
2 /3rds of the members present after written notice of any proposal
for adoption or amendment has been submitted with notice of the
meeting.
Section 3 The Constitution shalt not be altered or amended except by 2/3rds
of the members present and voting at any regular meeting.
•
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Article VIII
PARLIAMENTARY AUTHORITY
Section 1 The rules contained in the current edition of Robert's Rules of
Order shall govern the department in all cases in which they are
applicable and in which they are not inconsistent with the
Constitution and Bylaws of this department, the statutes of the
State of Minnesota, federal legislation, or such ordinances or
resolutions as the City of Hutchinson may from time to time adopt.
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• BYLAWS
SECTION I
The following order of business shall be observed at all regular and special
meetings.
1. Reading the minutes of previous meetings.
2. Roll Call.
3. Collection of fines.
4. Reports of committees.
5. Presentation of bills and actions on the same.
• 6. Communications
7. Election of officers.
8. Old business.
9. New business.
10. Adjournment
11
SECTION II
No member shall be excused from attending meetings or drills except for
sickness, absence from the City, or absolute necessity.
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• SECTION III
Any member that is not properly excused from the meeting or drill must
pay a fine previously set by the Department.
•
•
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SECTION IV •
Any member absent from two (2) consecutive drills as defined by the
Hutchinson Fire Department Standard Operating Guidelines (S.O.G.), without a
reasonable excuse as provided in Section II of the Bylaws, shall be declared
delinquent and shall be notified of their delinquency by registered letter from the
Secretary. If they are absent from three (3) consecutive drills without an excuse,
their position shall be declared vacant and shall be filled according to Article II
Section 5 of the constitution.
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SECTION V
The following shall cover members requested leave of absence.
A. Medical Leave - Will be granted as needed by the Fire Chief, however
a doctors release may be requested by the Fire Chief as to the
firefighters fitness to return to normal duties. Medical leave shall not
exist for a period longer than one (1) year. Medical leave shall be
considered regular time as far as longevity is concerned.
B. Military Leave - Will be granted when it complies with state or federal
laws.
C. Special Leave - Will be granted for up to ninety (90) days by the Fire
Chief, if such request is submitted in writing. The chief Officers will
review extension of special leave. Special leave shall be considered
regular time as far as longevity is concerned.
D. General Leave - Will be granted only upon written application
presented at a regular meeting, approved by the majority vote of the
members present and voting, and all demands have been meet per
the Hutchinson Fire Department S.O.G.. No general leave shall be
• granted for a period of more than one (1) year. If the member has not
returned to active status after one (1) year, department membership
shall be considered terminated. General leave shall not be considered
regular time as far as longevity is concerned.
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SECTION VI .
Upon an alarm, it shall be the duty of members to report immediately to
their assigned stations and do all reasonable service that shall be required of
them. In no case shall any member leave their station without permission of the
Officer in Charge.
•
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• SECTION VII
Any member conducting themselves in such a reprehensible manner as to
affect the moral or efficiency of this Department or causes it to be placed in a
disreputable light before the public, shall be dealt with according to the following:
The complaint shall be brought to the attention of the Fire Chief and the
Assistant Chiefs. The Fire Chief and the Assistant Chiefs may deal with
the complaint or bring it to the attention of the Department Officers. The
Department Officers shall then decide how to deal with the complaint.
The member(s) in question shall be allowed to explain their situation
before the complaint is acted upon.
A progressive disciplinary sequence may be enforced as follows:
First Occurrence -
A written warning.
Second Occurrence
- Suspension and one (1) year probation.
Third Occurrence -
Dismissal.
. All decisions may be appealed in writing to the City Administrator within
ten (10) days of notification of such decision.
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SECTION VIII
The Fire Chief and the two Assistant Chiefs shall designate the position
that each member, other than the elected officers, shall occupy in the
Department.
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•
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SECTION IX
This Department shall not be disbanded except by a two- thirds (2/3) vote
of the entire Department and a published or served notice shall be sent to the
City Council calling their attention to the purpose of this meeting at least one (1)
month before such a vote shall be taken.
19
RESOLUTION NO. 11130
u
RESOLUTION REJECTING BID
LETTING NO.5
PROJECT NO. 98 -14
WHEREAS, pursuant to a Notice of Hearing for the improvement of Alley in Block 50 South 1 h City
between Hassan Street SE and Main Street S and 4th Avenue SE and 5th Avenue SE by construction of
grading, gravel base, concrete paving, sidewalk and appurtenances, a hearing was held on April 14th, 1998.
AND WHEREAS, it has been found that this improvement is not feasible at this time due to the
inability of the Hutchinson Telephone Company to complete its underground work this year.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. Said improvement is hereby rejected.
Adopted by the Hutchinson City Council this 12th day of January, 1999.
L
Mayor
City Administrator
�—VI-V
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Hutchinson City Center I l it Hassan Street SE I Hutchinson, Minnesota 55350.25221 Phone (612) 254/2091 FAX (612)
E NGINEERINGREPORT
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
DATE: January 12th, 1999
SUBJECT: Letting No. 5/Project No. 99 -08
I have studied the following areas and find that the proposed projects are feasible and recommend they
be constructed.
Project No. 99 -08: Alley in Block 50, North 1/2 City between Main Street North and Franklin
Street NW from Washington Avenue West to 1st Avenue NW by
construction of storm sewer, watermain and services, grading, gravel base,
concrete paving, sidewalk and appurtenances.
ESTIMATED COST I . 99 -08
Construction Cost
$150,000.00
Engineering
$22,500.00
Administration
$9,000.00
Fiscal/Legal/Interest
$4,500.00
ESTIMATED TOTAL
$186,000.00
ESTIMATED FUNDING 1 99 -08
Assessable Cost
$51,000.00
Deferred Assessable Cost
$0.00
City Bonded
$135,000.00
City - Water /Sewer Funds
$0.00
City — TIF
$0.00
MSA
$0.00
Mn/DOT
$0.00
ESTIMATED TOTAL
$186,000.00
cc: Cal Rice - Engineering Department
file: L5/99 -08
RESOLUTION NO. 11131
• RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO. 5
PROJECT NO. 99 -08
WHEREAS, it is proposed to improve the Alley in Block 50, North 1/2 City between Main
Street North and Franklin Street NW from Washington Avenue West to 1st Avenue NW by construction
of storm sewer, watermain and services, grading, gravel base, concrete paving, sidewalk and appurtenances.
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the
improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
THAT, the proposed improvement be referred to the Director of Engineering for study and that
he is instructed to report to the Council with all convenient speed advising the Council in a preliminary
way as to whether the proposed improvement is feasible and as to whether it should best be made as
proposed or in connection with some other improvement, and the estimated cost of the improvement as
recommended.
Adopted by the Council this 12th day of January, 1999.
Mayor
City Administrator
RESOLUTION NO. 11132
• RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 5
PROJECT NO. 99-08
WHEREAS, pursuant to a resolution of the Council adopted January 12th, 1999, a report has
been prepared by the Director of Engineering, with reference to the improvement of Alley in Block 50,
North 1/2 City between Main Street North and Franklin Street NW from Washington Avenue West to
1st Avenue NW by construction of storm sewer, watermain and services, grading, gravel base, concrete
paving, sidewalk and appurtenances, and said report was received by the Council on January 12th, 1999.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The Council will consider the improvements of such streets in accordance with the reports and
the assessment of benefited property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429, at an estimated construction cost of $150,000.00 with an estimated
expense cost of $36,000, for a total estimated cost of the improvement of $186,000.00.
2. A public hearing shall be held on such proposed improvements on the 26th day of January,
1999, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give
mailed and published notice of such hearing and improvements as required by law.
• Adopted by the Hutchinson City Council this 12th day of January, 1999.
Mayor
City Administrator
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Hutchinson City Center / 111 Hassan Street SE / Hutchinson, Minnesota 55350 -2522 / Phone (612 ) 2344209
0
2344240
ENGINEERINGREPGRT
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering /Public Works
DATE: January 12th, 1999
SUBJECT: Letting No. 10 /Project No. 99 -22, 99 -23, 99 -24, 99 -25, 99 -26, 99- 27/1999 Street Improvements
I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed.
Project No. 99 -22: South Grade Court SW, Prairie View Drive SW, and West Shore Drive SW in Island View Heights 1st and 2nd
Additions by construction of bituminous wear course and appurtenances;
Project No. 99 -23: McDonald Drive SW, Harvest Street SW, and Barley Street SW in Parkside 1st and 2nd Additions by construction
of bituminous wear course and appurtenances;
Project No. 99 -24: Hillcrest Road NE, Walnut Street NE, Nonhwoods Avenue NE, and Ridge Ave NE in Walnut Ridge Estates by
construction of bituminous wear course and appurtenances;
Project No. 99 -25: Orchard Avenue SE in Schmidtbauer's 4th Addition by construction of bituminous wear course and appurtenances;
Project No. 99 -26: 8th Avenue SW and Roberts Street SW in Bridgewater Estates and South Lakewood Estates by construction of
bituminous wear course and appurtenances;
Project No. 99 -27: Heritage Avenue NW, Birdie Court NW, and Birdie Circle NW in Fairway Estates by construction of bituminous
wear course and appurtenances;
I�
Engineering Report
Letting No. 10 /Project Nos.
Page 2
99 -22, 99 -23, 99 -24, 99 -25, 99 -26, 99- 27/1999 Street Improvements
ESTIMATED COST 1 99 -22 1 99 -23 1 99 -24 1 99 -25 1 99 -26 1 99 -27 1 TOTAL
Construction Cost
$52,000.00
$21,000.00
$28,000.00
$13,000.00
$17,000.00
$19,000.00
$150,000.00
Engineering
$7,800.00
$3,150.00
$4,200.00
$1,950.00
$2,550.00
$2,850.00
$22,500.00
Administration
$3,120.00
$1,260.00
$1,680.00
$780.00
$1,020.00
$1,140.00
$9,000.00
Fiscal /Legal /Interest
$1,560.00
$630.00
$840.00
$390.00
$510.00
$570.00
$4,500.00
ESTIMATED TOTAL
$64,480.00
$26,040.00
$34,720.00
$16,120.00
$21,080.00
$23,560.00
$186,000.00
ESTIMATED FUNDING 1 99 -22 1 99 -23 1 99 -24 1 99 -25 1 99 -26 1 99 -27 1 TOTAL
Assessable Cost
$64,480.00
$26,040.00
$34,720.00
$16,120.00
$21,080.00
$23,560.00
$186,000.00
Deferred Assessable cost
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
City Bonded
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
City - Water /Sewer Funds
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
City - TIF
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
MSA
$0.00
$0.001
$0.001
$0.001
$0.001
$0.001
$0.00
Mn /DOT
$0.00
$0.001
$0.001
$0.001
$0.001
$0.001
$0.00
ESTIMATED i
$64,480.00
$26,040.001
$34,720.001
$16,120.001
$21,080.001
$23,560.001
$186,000.00
cc: Cal Rice - Engineering Depa rnem
file. 1.10/1999
0 9 0
RESOLUTION NO. 11133
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
Is LETTING NO. 10 /PROJECT NOS. 99 -22, 99 -23, 99 -24, 99 -25, 99 -26, 99 -27
1999 STREET IMPROVEMENTS
WHEREAS, it is proposed to improve:
Project No. 99 -22: South Grade Court SW, Prairie View Drive SW, and West Shore Drive
SW in Island View Heights 1st and 2nd Additions by construction of
bituminous wear course and appurtenances;
Project No. 99 -23: McDonald Drive SW, Harvest Street SW, and Barley Street SW in
Parkside 1st and 2nd Additions by construction of bituminous wear
course and appurtenances;
Project No. 99 -24: Hillcrest Road NE, Walnut Street NE, Northwoods Avenue NE, and
Ridge Ave NE in Walnut Ridge Estates by construction of bituminous
wear course and appurtenances;
Project No. 99 -25: Orchard Avenue SE in Schnudtbauer's 4th Addition by construction of
bituminous wear course and appurtenances;
Project No. 99 -26: 8th Avenue SW and Roberts Street SW in Bridgewater Estates and South
Lakewood Estates by construction of bituminous wear course and
appurtenances;
Project No. 99 -27: Heritage Avenue NW, Birdie Court NW, and Birdie Circle NW in
Fairway Estates by construction of bituminous wear course and
appurtenances;
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the
improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
THAT, the proposed improvement be referred to the Director of Engineering for study and that
he is instructed to report to the Council with all convenient speed advising the Council in a preliminary
way as to whether the proposed improvement is feasible and as to whether it should best be made as
proposed or in connection with some other improvement, and the estimated cost of the improvement as
recommended.
Adopted by the Council this 12th day of January 1999.
Mayor
0
City Administrator
D ` e5�''
RESOLUTION NO. 11134
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO. 10
PROJECT NOS. 99.22, 99 -23, 99 -24, 99 -25, 99 -26, 99 -27
1999 STREET IMPROVEMENTS
WHEREAS, pursuant to a resolution of the Council adopted January 12th, 1999, the Director
of Engineering has prepared a report with reference to the improvement of::
Project No. 99 -22: South Grade Court SW, Prairie View Drive SW, and West Shore Drive
SW in Island View Heights 1st and 2nd Additions by construction of
bituminous wear course and appurtenances;
Project No. 99 -23: McDonald Drive SW, Harvest Street SW, and Barley Street SW in
Parkside 1st and 2nd Additions by construction of bituminous wear
course and appurtenances;
Project No. 99 -24: Hillcrest Road NE, Walnut Street NE, Northwoods Avenue NE, and
Ridge Ave NE in Walnut Ridge Estates by construction of bituminous
wear course and appurtenances;
Project No. 99 -25: Orchard Avenue SE in Schmidtbauer's 4th Addition by construction of
bituminous wear course and appurtenances;
E
Project No. 99 -26: 8th Avenue SW and Roberts Street SW in Bridgewater Estates and South
Lakewood Estates by construction of bituminous wear course and
appurtenances;
Project No. 99 -27: Heritage Avenue NW, Birdie Court NW, and Birdie Circle NW in
Fairway Estates by construction of bituminous wear course and
appurtenances;
and said report was received by the Council on January 12th, 1999.
NOW, THEREF EF ORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The Council will consider the improvements of such streets in accordance with the reports and
the assessment of benefited property for all or a portion of the cost of the improvement pursuant to
Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $186,000.00.
2. A public hearing shall be held on such proposed improvements on the 26th day of January
1999, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give
mailed and published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 12th day of January 1999.
•
Mayor
City Administrator
C
•
Hutchinson City Center
111 Hassan Street SE
Hulchins MN 55350.2522
320.557- 515VF" 320.2344240
M E M O R A N D U M
January 6, 1999
TO: Honorable Mayor and City Council
FROM: Randy DeVries Director of Water/Wastewater Resources
RE: Wastewater Treatment Capacity study and 1999 Biosolids drying facility
• I recommend approval of the Wastewater Treatment Capacity study, and 1999
Biosolids drying facility, with the study being sent to the Minnesota Pollution Control
Agency for their comments and approval. This project is very important for the operation
of our Wastewater Facility.
Y
Printed on recycled paper -
CITY OF
LITCH FI ELD F 1999
• M I N N E S O T A C T +SON
t
January 4, 1999
TO: Gary D.Plotz, Administrator
City of Hutchinson
111 Hassan St. SE
Hutchinson, MN. 55350
FROM: Joyce Spreite4Finance Director
City of Litchfield
RE: Contract for Sanitary Sewer Cleaning and Flushing
Enclosed please find a draft contract for your review. The terms of this contract have not
changed from the contract which is now enforced. After review, if you agree with what is being
proposed, please sign both copies and return to the City of Litchfield. We will renew the contract
yearly. If you have any questions, please call.
cp
126 Marshall Avenue North a Litchfield, Minnesota 55355 • (612) 6937201
AN EQUAL OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER
t- F.
CITY OF LITCHFIELD
CONTRACT WITH HUTCHINSON
FOR SANITARY SEWER CLEANING AND FLUSHING
Contract made this day of 199_, between the City of Litchfield,
a municipal corporation organized under the laws of the State of Minnesota, party of the first part
and the City of Hutchinson, a municipal corporation organized under the laws of the State of
Minnesota, party of the second part.
The parties recite and declare that:
1. That the patty of the second part desires to obtain sewer cleaning and flushing
service to its sanitary sewer lines at various locations within its boundaries.
2. That party of the first part is willing to furnish such sewer flushing service and
cleaning to the extent and as provided by use of a Sewer Jet sanitary sewer cleaning
machine under the terms and conditions of this contract.
In consideration of the premises and of the mutual covenants and agreements herein
contained, and the performance thereof by the parties hereto, the parties agree as follows:
Section 1. The parry of the second part shall furnish the water to be used for flushing and
cleaning services by either manually or automatically operated sewer flushing and
cleaning apparatus being in this instance a Sewer Jet which is a high pressure
sanitary sewer cleaning machine.
Section 2. The party of the first part hereby agrees to furnish the Sewer Jet cleaning machine
and its personnel to operate it in the manner that their judgments and conditions
dictate; it being understood no warranties, express or implied are made or apply
to restoring or maintaining the flow of the second parties sanitary sewer lines.
Section 3. The rates for the service rendered for such sewer flushing and cleaning purposes
by the Sewer Jet machine shall be $75.00 per hour for each whole or fractional
hour the machine is at the job site with a minimum fee for $150.00 to apply.
Section 4. Party of the second part do acknowledge and agree that their sanitary sewer lines
are in a condition satisfactory to withstand the use of the sanitary Sewer Jet
cleaning machine, and agree to save and hold harmless the party of the first part
from any claim or liability which may arise from or through the party of the second
part, and from persons, property and residences serviced by the sanitary sewer
lines of the parties of the second part.
Further the party of the second part agrees to indemnify the parties of the fast part
and its officers, agents and employees thereof against all damages, costs or
expenses in law or equity, including attorney fees incurred, that may at any time
arise or result from damages to property or from personal injury by reason of or
in the course of performing any work in connection with this contact, which
damages or injuries are occasioned by any negligent act or omission to act on the
part of the parties of the first part its servants, agents or employees in consequence
of use in or about the work of any machine, article, or material supplied or
installed under this contract.
Section 5. After completion or cessation of the work in furnishing said services a bill will be
rendered to the party of the second part showing the total for all services rendered
which shall be due and payable within thirty (30) days from its date.
This Contract shall become effective on proper execution thereof by the parties with the
work to commence on or about the date upon which they may agree. This contract will
automatically expire on December 31st of the contract year.
IN WITNESS WHEREOF, the parties have executed this contract on the day and year
first above written.
CITY OF LITCHFIELD
By:
MAYOR
By:
FINANCE DIRECTOR
CITY OF HUTCHINSON
0
N
• Hutchinson Fire Chief
111 Hassan Street S.E.
Hutchinson, MN 55350
(320) 234 -4211
January 11, 1999
To: The Mayor and City Council
Re: Workshop with the Council
We would like a workshop with you before the townboard meeting
February 18, items to be discussed are:
- Equipment utilization between city and rural
- Rescue vehicle update
- Ladder truck update
-Air quality update
-EMS training update
• An ideal date would be February 16, so the items we talk about do not get
blown out of proportion before the meeting with the townships.
Please let me know.
:.l
9-
OPEN -HOLD COUNCIL REPORT
12- JAN- 1999page 1
- ------ -- --- --- -------
1980 TIDS
--- --- - --
IND.SCHOOL DIST. #423
----- - -----
1998 TAX REFUND
---------------
$24,137.00
--
< >
$24,137.00*
0 9
IMPROV. BDS
FIRSTAR BANK OF MINNESOTA
INTEREST
$132,812.50
< >
$132,812.50*
CAP.IMPRO.FUND
UNDERGROUND PIERCING
LABOR, MATERIALS -FIBER CABLE
$3,485.00
< >
3,485.00*
CENTRAL GARAGE
BRANDON TIRE CO
MOUNT /DISMNT, TIRE REPAIR
$21.00
COAST TO COAST
PAINT, TAPE
$73.92
G & K SERVICES
UNIFORMS
$129.06
HOLT MOTORS INC
PARTS, MATERIALS, LABOR
$118.32
HUTCHINSON WHOLESALE
BIN BOX, PUMICE
$781.88
INTERSTATE BATTERIES
4D -XHD
$108.58
JACK'S UNIFORMS & EQUIPMENT
PUSH BUMPER, LEXAN, FREIGHT
$667.50
PLOWMANS
PARTS, MATERIALS, LABOR
$1,330.83
RUNNING'S SUPPLY
HOWE
$0.26
SCHMELING OIL CO
BULK OIL
$1,299.70
TOWN & COUNTRY GLASS
GREEN /BLUE URETHANE
$189.84
UNITED BLDG CENTERS
BLACK ENAMEL, CEDAR
$41.73
US POSTAL SERVICE
DEC POSTAGE
$9.60
WELDING SYSTEMS INC
WELDING SUPPLIES
$275.15
< >
$5,047.37+
GENERAL FUND
AAGARD WEST
JANUARY PAPER RECYCLING
$823.70
AG SYSTEMS
LID SOLAR TANK
$16.40
ALLIED SERVICES OF HUTCHINSON
IGNITION MODULE, LABOR
$287.00
ARNOLD & MCDOWELL
DECEMBER COMPENSATION
$7,074.00
ASSC OF TRAINING OFFICERS
FTO BASIC CERTIFICATION
$800.00
AUTOMATION SUPPLY CO
DISKS
$25.76
B & C PLBG & HTG
BLOWER MOTOR, LABOR
$224.90
BECKER ARENA PRODUCTS
NEW ACRYLIC
$1,043.70
BENNETT OFFICE SUP.
COPIER
$173.84
BROOKS, FRANCES
REFUND -ADULT SKATING LESSONS
$20.00
BUSINESSWARE SOLUTIONS
PC CABLE
$3,793.49
.
CADD /ENGINEERING SUPPLY
BOND PAPER, T -BOND
$76.05
CAMERA SHOP
DEVELOP & PRINT
$40.54
CASH DRAWER #4
NEWSPAPER
$3.00
CASH WISE
SUPPLIES
$189.25
CENTRAL GARAGE
DEC REPAIRS
$5,717.32
CHAMBER OF COMMERCE
1999 NEWSLETTER -KEN MERRILL
$160.00
CITY OF CHASKA
ADULT & YOUTH ADMISS
$123.30
CITY OF HUTCHINSON
DEC FUEL
$2,704.22
COAST TO COAST
ICE MELT, BATTERIES
$2,145.32
COMPOSTING COUNCIL, THE
1999 DUES
$250.00
CONTINENTAL RESEARCH CORP
MAJIC -CLEAN
$270.19
COUNTRY KITCHEN
PRISIONER MEALS -OCT THRU DEC
$16.47
CRC PRESS INC
INTRO TO EXEC PROTECTION
$67.90
CROW RIVER PRESS INC
CITY NEWSLETTER
$1,845.18
CROW RIVER VET CLINIC
DECEMBER CHARGES
$320.56
DAKOTA RAIL
ADVERTISING SIGN
$110.00
DEPT NATURAL RESOURCES
DNR FEES TO STATE
$3,288.00
DIRECT SAFETY CO
METAL SAFETY CAN
$197.40
DOMINO'S PIZZA
PIZZAS
$30.00
DOONER, DON
SNOW REMOVAL -NOV & DEC 1998
$397.50
ECOLAB PEST ELIM
DECEMBER SERVICE
$23.43
ELECTION SYSTEMS & SOFTWARE
LICENSE, PERMIT & APPLIC FORMS
$46.71
ERLANDSON, DAVID
REIMS- PISTOL CASES, RANGE BAG
$277.60
EWERT JR., DICK
SNOW REMOVAL -NOV & DEC 1998
$442.50
FARM -RITE EQUIPMENT
TRACKS, INSTALLATION
$2,912.78
FLEX COMPENSATION INC.
FLEX ONGOING SUPPORT
$911.25
FOOD -N -FUEL
CARWASHES
$9.90
FRONT LINE PLUS FIRE & RESCUE
FIRE HOSE
$1,706.79
G & K SERVICES
UNIFORMS
$786.43
GOV FINANCE OFFICERS ASSC
1999 GASB BASIC
$95.00
HAARSTAD, EARL
REIMB- WINTER BOOTS
$80.00
HALI -BRITE INC
LAMP
$139.04
HAWKINS WATER TREATMENT GROUP
SULFURIC ACID
$203.78
HCVN -TV
DUB COPPS
$20.06
HEALTH SERVICES OF NORTH AMERI
DRUG TESTING
$58.00
HEIMAN FIRE EQUIPMENT
FIREDOME
$1,085.18
l r ,
u
/o - ,
OPEN -HOLD COUNCIL REPORT 12- JAN- 1999page 2
----------------------------------------------------------------------------------------------------
GENERAL FUND HEMMAH, KATHY
REIMS- SUPPLIES PURCHASED
$18.97
HENSEN, MARK
REIMS -AIR DEFLECTORS
$234.24
HIGGINBOTHAM, RUTH
SR CTR BLDG ATTENDANT
$50.00
HILLYARD FLOOR CARE / HUTCHINSON
TISSUE, TOWELS
$1,170.10
•
HOUSKE- JACKLITCH, ANN
REIMB -CONF REGISTRATION
$180.00
HUTCH COOP CENEX
FUEL
$180.29
HUTCHINSON LEADER
ADS
$1,251.66
HUTCHINSON TEL CO
JAN SERVICE
5,490.65
HUTCHINSON UTILITIES
DEC GAS & ELEC
5,905.01
HUTCHINSON WHOLESALE
MOTOR TUNE -UP
$17`-
'5
IAFC
1999 MEMBERSHIP -BRAD EMANS
$95.00
JACK'S UNIFORMS & EQUIPMENT
UNIFORMS
$1,722.10
JEFF'S ELECTRIC
LABOR- CHRISTMAS LIGHTS
$97._0
JENSEN, JACKIE
REFUND -SKI CLUB
$32.00
JENSEN, JERRY
CABINET
$79.88
JERABEK MACHINE SERV
ANGLE IRON
$110.73
JOECKS, CHAD
REFUND - CANCEL SKI CLUB
$78.00
JUUL CONTRACTING CO
MATERIALS, LABOR, EQUIP
$4,969.00
L & P SUPPLY CO
OLY BOLT
$678.53
L.E.E.D.A.
MEMBERSHIP DUES
$25.00
LARSON, THERESA
REFUND - CANCEL FROM SKI CLUB
$68.00
LEAGUE OF MN CITIES
SEXUAL HARASSMENT TRAINING
$300.00
LITTLE CROW SHOOTING SPORTS
BUGER 10 -22
$95.80
LOGIS
NOV SERVICE
$7,197.11
MCOA
1999 DUES- BUTLER FIELD
$50.00
METRO ATHLETIC SUPPLY
VOLLEYBALLS
$0.00
MID - CONTINENT BOTTLERS
POP PURCHASE
$31.25
MIDWEST WIRELESS COMM.
DECEMBER SERVICE
$896.57
MINN BLUE DIGITAL -A
XEROX PMA
$618.24
MINNCOMM PAGING
JAN SERVICE
5239.18
MINNESOTA GFOA
1999 DUES -KEN MERRILL
$30.00
MN CHAPTER IAAI
1999 MEMBERSHIP -J POPP
$50.00
MN CHIEFS POLICE ASN
1999 DUES -STEVE MADSON
$180.00
MN DEPT OF AGRICULTURE
1999 RENEWAL -CLIFF PAULSEN
$10,00
MN ELEVATOR INC.
DECEMBER ELEVATOR SERVICE
$73.65
MN ICE ARENA MANAGERS ASSN
1999 MEMBERSHIP DUES -M HAUGEN
$150.00
MN PIE
REG -CLIFF PAULSEN
$60.00
MN STATE FIRE CHIEFS ASSC
1999 MEMBERSHIP -BRAD EMANS
$200.00
MN STATE FIRE DEPT ASSC
1999 DUES -BRAD EMANS
$200.00
MORE 4
SUPPLIES
$210.02
MRPA
CONF REGISTRATION -M HAUGEN
$125.00
NATIONAL BUSINESS INSTITUTE
REG - BONNIE BAUMETZ
$179.00
•
NATL BUSINESS FURNITURE INC
HIGH BACK CHAIR
$373.90
P & H GAS COMPANY
LP GAS
$281.46
PALMBY, THOMAS
REFUND OVERPAYMENT
$125.00
PANKAKE, GARY
MIDDLE SCHOOL DANCE
$45.00
POPP ELECTRICAL INC
ELECTRICAL SUPPLIES & LABOR
$557.33
PROCHNOW, LAURA
REFUND- SKATING LESSONS CANCEL
$15.00
QUADE ELECTRIC
LABOR
$278.86
QUALITY WASH
TOUR OF LIGHTS
$36.00
QUINLAN PUBLISHING
BLDG PERMITS LAW BULLETIN -1 YR
$72.00
RADIO SHACK
3 -OUT AUTO ACCESS
$31.92
RIDGEWATER COLLEGE
1403 BASIC
$1,520.00
ROWEKAMP ASSOC
ARCVIEW UPGRADE
$327.49
RUNNING'S SUPPLY
BULBS
$432.68
RUTZ PLBG & HTG
REPLACE WATER HEATER
$1,105.41
S.W.A.T.
SUBSCRIPTION RENEWAL
$26.95
SCHUETTE, SCOTT
CASH ADVANCE - LODGING, MEALS
$275.40
SHOPKO
BATTERIES, MINI CASS
$89.19
SHRED -IT
SHREDDING SERVICE
$49.95
SIMONSON LUMBER CO
LUMBER, NAILS
$467.31
SMITH, SANDY
REFUND - CANCELLED SKI CT US
$91.67
STANDARD PRINTING
MARKERS, PAPER
$8.03
STATE TREASURER
QTR 4 SURCHARGE
$3,523.66
STONE, LUCILLE
REFUND SR. TOUR
$25.00
SUBWAY
PLATTER, COOKIES, CHIPS
$50.13
SUPERIOR COFFEE & FOODS
COFFEE
$35.63
TRI CO WATER COND
SALT
$172.09
US CAVALRY
BOOT, SHIRT
$263.80
US OFFICE PRODUCTS
FILE
$374.10
US POSTAL SERVICE
DEC POSTAGE
$762.41
US WEST COMMUN
JANUARY SERVICE
$166.20
VFW POST 906
CHRISTMAS BALL
$577.50
VIKING OFFICE PRODUCTS
RIBBED MAT
$205.42
WAL -MART
CRAFT SUPPLIES
$317.61
WALLY PIKAL
DANCE -DEC 14, 1998
$175.00
•
OPEN -HOLD COUNCIL REPORT 12- JAN- 1999page 3
_-- - - - - -_ _ _ ------- -- ----------- -- ----- - - - ---
GENERAL FUND WENDORFF, TERRY REFUND LEAGUE FEES .$100.00
• WEST GROUP MN STATUTES 99 POCKET PARTS $605.45
WITTE SANITATION DELIVER ROLLOFF, EMPTY & REMVE $182.50
XEROX LONG LIFE EP $1,165.75
k
< > $89,474.37*
HOSPITAL BONDS FIRSTAR BANK OF MINNESOTA INTEREST
$169,767.50
$169,767.50*
HUTCH COMM DEV.0
CHAMBER OF COMMERCE
1999 MEMBERSHIP -HCDC
$80.00
HUTCHINSON TEL CO
JAN SERVICE
$200.64
MIDWEST WIRELESS COMM.
JAN SERVICE
$31.06
MORE 4
FOOD
$49.00
PIZZA HUT
PIZZA, POP
$40.73
US POSTAL SERVICE
DEC POSTAGE
$37.99
< >
$439.42+
HUTCH TRANS FAC.
ALLIED SERVICES OF HUTCHINSON
ACTUATOR MOTOR, LABOR
$559.64
BUSINESSWARE SOLUTIONS
CARTRIDGES
$66.59
CASH WISE
SUPPLIES
$17.16
ELECTRO WATCHMAN
FIRE MONITORING - ANNUAL CHARGE
$383.40
G & K SERVICES
UNIFORMS
$302.99
HILLYARD FLOOR CARE / HUTCHINSON
NYLON CONE, POLE
$110.87
HUTCHINSON TEL CO
JAN SERVICE
$297.06
HUTCHINSON UTILITIES
DEC GAS & ELEC
$3,085.24
HUTCHINSON WHOLESALE
U -BOLT
$2.85
IDEAL LUMBER
LUMBER, HDWE
$1,039.36
JERABEK MACHINE SERV
FLAT IRON, TUBES, CUTTING
$19.75
QUADE ELECTRIC
MATERIALS, LABOR
$144.95
ROWEKAMP ASSOC
ARCVIEW UPGRADE
$327.49
SORENSEN FARM SUPPLY
BOLTS
$5.33
SUPERIOR COFFEE & FOODS
COFFEE
$35.63
UNITED BLDG CENTERS
TREATED PEGBOARD, PLYWOOD, LMB
$118.49
US POSTAL SERVICE
DEC POSTAGE
$11.85
WITTE SANITATION
DECEMBER SERVICE
$74.00
c
$6,602.65*
O MANCE FUNDS
AUDIOLOGY CENTER
MILEAGE, CONTRACT HOURS
$237.00
r
c >
$237.00+
LIQUOR STORE AAGARD WEST
AMERIPRIDE LINEN & APPAREL
BERNICKS PEPSI COLA
CDI OFFICE PRODUCTS LTD
CHAMBER OF COMMERCE
CITY OF HUTCHINSON
COAST TO COAST
FRONTEER DIRECTORY CO
GLENCOE ENTERPRISE
GRIGGS COOPER & CO
HENRYS FOODS INC
HERMEL WHOLESALE
HUTCHINSON LEADER
HUTCHINSON TEL CO
HUTCHINSON UTILITIES
JOHNSON BROTHERS LIQUOR CO.
JORDON BEVERAGE INC.
KYRS
LENNEMAN BEVERAGE DIST. INC
LOCHER BROS INC
MORE 4
QUADE ELECTRIC
QUALITY WINE & SPIRITS CO.
ST. CLOUD RESTAURANT SUPPLY
SUPERIOR COFFEE & FOODS
TOTAL REGISTER INC
TRI CO WATER COND
TRIPLE G DISTRIBUTING INC
US POSTAL SERVICE
VIKING COCA COLA
JANUARY SERVICE
DECEMBER DELIVERIES
DEC POP PURCHASE
PAPER
1999 HACC MEMBERSHIP INVEST
DECEMBER WATER /SEWER
BROOM, SCRAPER
ADVERTISING 4/25/99 - 5/1/00
DECEMBER ADS
DEC WINE PURCHASE
DEC MISC PURCHASE
DEC TOBACCO PURCHASE
DEC NEWSPAPER ADS
JANUARY ADVERTISING
DEC GAS & ELEC
DEC WINE PURCHASE
DEC BEER PURCHASE
DEC RADIO ADS
DEC BEER PURCHASE
DEC BEER PURCHASE
SUPPLIES
BULBS
JAN LIQUOR PURCHASE
DEC MISC PURCHASE
COFFEE
1999 SERVICE CONTRACT
BOTTLE WATER
DEC BEER PURCHASE
DEC POSTAGE
DEC POP PURCHASE
$46
$160
$706
$249
$225
$37
$44
$2,424
$160
$1,599
$1,972
$184
$834
$140
$982
$207
$393
$338
$1,718
$14,568
$169
$59
$5,644
$535
$33
$1,250
$42
$6,941
$74
$104
$41,851
60
35
04
16
00
99
46
58
00
73
97
92
90
85
74
75
90
00
85
40
40
21
85
63
25
00
18
50
11
25
77*
r' - I
L J
OPEN -HOLD COUNCIL REPORT
12- JAN- 1999page 4
----------------------------------------------------------------------------------------------------
RURAL F. D.
BROOD, JIM
QTR 4 RURAL MILEAGE
$5.40
CITY OF HUTCHINSON
DEC FUEL
$53.11
EMANS, BRAD
QTR 4 RURAL MILEAGE
$29.10
FORCIER, GARY
QTR 4 MILEAGE
$6.00
•
GLAESER, TOM
QTR 4 RURAL MILEAGE
$7.20
HAGEN, BOB
QTR 4 RURAL MILEAGE
$9.30
HUTCHINSON WHOLESALE
BATTERY
$386.21
KOELLN, BRIAN
QTR 4 RURAL MILEAGE
$2.40
NIES, JEFF
QTR 4 RURAL MILEAGE
$13.20
PESSEK, TOM
QTR 4 RURAL MILEAGE
$15.60
REDMAN, RANDY
QTR 4 RURAL MILEAGE
$2.40
SCHRAMM, STEVE
QTR 4 RURAL MILEAGE
$17.40
STEELE, DAN
QTR 4 RURAL MILEAGE
$18.00
< *>
$565.32*
WATER /SEWER
FUND AAGARD WEST
DECEMBER PICKUP SERVICE
$31,598.93
AM.PUBLIC WORKS ASSN
MEMBERSHIP FEES
$325.00
AM.WATER WORKS ASSN
DELIVERING KNOCK YOUR SOCKS
$14.00
B & C PLBG & HTG
INSTALL DISHWASHER & HEATER
$673.18
BARNSTEAD THERMOLYNE
MEMBRANE, MATERIALS
$966.28
BIG BEAR
EQUIPMENT PARTS
$31.94
CARR FLOWERS
FLOWERS /GENE IVERSON
$21.30
CASH DRAWER #4
POSTAGE
$1.00
CASH WISE
RETIREMENT
$67.69
_
CDI OFFICE PRODUCTS LTD
FLODERS, GLUE, INDEX, CART
$99.35
CENTRAL GARAGE
DEC REPAIRS
$538.89
CHEMSW
CCPRO+ W /DATALINK SUPP & UPGRD
$380.00
CITY OF HUTCHINSON
DEC FUEL
$402.04
COAST TO COAST
LOCK DEFROSTER
$306.63
CULLIGAN WATER COND
PARTS, RENTAL
$301.23
EARTH TECH /RUST
PROFESS SERV- AMMONIA TRMT STDY
$548.16
FISHER SCIENTIFIC
ELECTRODE COMB BNC
$286.24
G & K SERVICES
UNIFORMS
$476.15
HAGER JEWELRY
MONEYCLIP, ENGRAVING
$35.65
HENRY & ASSOCIATES
REPAIR CLAMP
$312.75
HU'TCHINSON TEL CO
JAN SERVICE
$771.77
HUTCHINSON UTILITIES
DEC GAS & ELEC
$21,289.55
HUTCHINSON WHOLESALE
BELT
$213.05
IMPERIAL PORTA THRONES
DEC UNIT RENTAL
$63.68
JEFF'S ELECTRIC
LABOR
$58.00
LIQUOR HUTCH
COOLERS
$4.52
.
LOGIS
NOV SERVICE
$3,782.07
MAIN STREET SPORTS BAR
PIZZAS
$141.70
MARKHURD
MAPPING 233 ACRES
$2,000.00
MED- COMPASS
SCBA'S
$322.73
MIDWEST WIRELESS COMM.
JAN SERVICE
$49.08
MN VALLEY TESTING LAB
WATER TESTS
$164.00
MWOA
1999 DUES - RICHARD EBERT
$100.00
NALCO CHEMICAL CO.
NALCO 9909 FLOCCULANT
$4,968.22
NATIONAL SEMINARS GROUP
REG -DAVE SIMONS
$278.00
NCL
LAB SUPPLIES
$120.56
OLSONS LOCKSMITH
TRI FLOW, LABOR, SERVICE
$72.13
PIKAL, LEIGH
REFUND - DOUBLE WATER PAYMENT
$25.83
QUADE ELECTRIC
BULBS
$7.46
REMEDIATION MGMT CONSULTANTS
REVISED CAD DRAWINGS
$1,418.05
RESPOND SYSTEMS
LENS CLEANING TISSUE
$6.60
RUNNING'S SUPPLY
FILM, FITTINGS
$10.76
SHARE CORP
SHARE POLYMER CLEANER
$72.46
SOUTHERN MN CONSTRUCTION CO
ORGANICS
$539.93
SUPERIOR COFFEE & FOODS
COFFEE
$44.00
US FILTER /WATERPRO
10" B/O KIT
$114.18
US OFFICE PRODUCTS
OFFICE SUPPLIES
$325.73
US POSTAL SERVICE
DEC POSTAGE
$1,026.04
USA WASTE SERVICES INC
LOADS 12/1/98- 12/18/98
$6,007.66
WITTE SANITATION
TRUCK TIME & LABOR
$330.00
< *>
$81,714.17*
$556,134.07*
IMMEDIATE PAY COUNCIL REPORT
12- JAN- 1999page 1
---- _- `------ -------
1998 IMPR. CONST
--- - - - --- _------__-----_-------___--___--
HAVE TREES WILL TRAVEL
_____-- ____----
MOVE TREE, STAKING
___----
_$155.00
__- - - - - -_
$155.00*
W RAL GARAGE
PLOWMANS
1999 F -450
$47,538.00
ST.JOSEPH'S EQUIPMENT INC
HOSES
$59.12
< *>
$47,597.12*
GENERAL FUND
BEST WESTERN HOTEL & RESTAURAN
HOTEL CHARGES - BRENDA EWING
$48.18
DEPT NATURAL RESOURCES
DNR FEES TO STATE
$3,674.00
DOUBLETREE PARK PLACE HOTEL
CEAM CONFERENCE -JOHN RODEBEREG
$314.75
ERLANDSON, DAVID
CASH ADVANCE -HOTEL CHARGES
$173.94
GEHRKE, KAREN
REPLACE DRIVER LICENSE
$8.00
HEY CITY THEATER
40 TICKETS 1/21/96
$1,280.00
HRA
WORKERS COMP DIVIDEND
$191.08
HUTCHINSON AREA HEALTH CARE
PERA REIMBURSEMENT 1998
$80,405.00
HUTCHINSON UTILITIES
PERA REIMB 1998
$70,125.45
J -KO AIR
FUEL CARD REFUND
$25.00
L & P SUPPLY CO
SAWS & PRUNER
$1,916.89
LEAGUE OF MN CITIES
QTR 1 1999 -GEN LIABILITY
$36,951.50
LIQUOR HUTCH
LMC DIVIDEND
$1,349.87
MCPEF
REG -STEVE MADSON
$245.00
MILLER, JOHN
FUEL CARD REFUND
$25.00
MILLERBERND, DAVID
FUEL CARD REFUND
$25.00
PITNEY BOWES INC
EQUIPMENT MAINTENANCE
$854.40
POSTMASTER
1999 MAILING FEES
$317.00
UNIVERSITY OF MN
CRAM CONF REG -JOHN RODEBERG
$195.00
< *'
$198,125.06*
HUTCH COMM DEV.0
POSTMASTER
1999 MAILING FEES
$58.00
< *'
$58.00*
HUTCH TRANS FAC.
RCH INC
DIESEL FUEL
$3,310.70
< *>
$3,310.70*
INSURANCE FUNDS
GENERAL FUND
PERMANENT TRAN
$15,000.00
• ' *'
$15,000.00*
LIQUOR STORE
CITY OF HUTCHINSON- GENERAL FUN
PAYROLL 12/18/98
$8,144.82
GRIGGS & COOPER TOBACCO DIV
NATURAL BLUNT
$55.35
LEAGUE OF MN CITIES
QTR 1 1999 -GEN LIABILITY
$252.00
QUALITY WINE & SPIRITS CO.
LIQUOR SALE
$252.72
< *>
$8,704.89*
PAYROLL FUND
AETNA VARIABLE LIFE ASS. CO.
EE CONTRIB 12/12/98
$475.00
AMERICAN FAMILY INS CO.
EE CONTRIB 12/12/98
$27.88
GREAT WEST LIFE INS. CO.
EE CONTRIB 12/12/98
$75.00
H.R.L.A.P.R.
EE CONTRIB 12/12/98
$170.08
ICMA RETIREMENT TRUST
EE CONTRIS 12/12/98
$1,405.00
PRUDENTIAL
EE CONTRIB 12/12/98
$75.00
PRUDENTIAL MUTUAL FUNDS
EE CONTRIB 12/12/98
$30.00
PUBLIC EMPLOYEES
EE CONTRIB 12/12/98
$16,787.79
TEMPLETON INC
EE CONTRIB 12/12/98
$67.27
WADELL & REED
EE CONTRIB 12/12/98
$150.00
*'
$19,263.02*
WATER /SEWER FUND
LEAGUE OF MN CITIES
QTR 1 1999 -GEN LIABILITY
$3,100.75
POSTMASTER
1999 MAILING FEES
$85.00
< *>
$3,185.75*
$295,399.54*
ELECTRONIC FUNDS TRANSFER
-\TER /SEWER FUND Tax $5,725.00
IQUOR FUND Tax $27,934.00
•
0 Memorandum
TO: Mayor and Council
FOR COUNCIL
REVIEW ONLY
FROM: Brenda Ewing, Human Resources/Transit Coordinator
RE: Severance Discussion — Draft Settlement Agreement
DATE: January 8, 1999
Attached is a copy of a settlement agreement with language that, according to our personnel
attorney, Tim Pawlenty of Rider, Bennett, Egan and Arundel, is customary. This should give
you an idea of what the City would choose to include in such an agreement.
This information has not been made public, and, is for your review only, at this time.
City Administrator Plotz requested that I ask that the Council defer the matter of the discussion
of the severance package at the next meeting on January 12, 1999. Apparently, there have been a
• number of issues that have arisen with the process consolidation of the communications that need
to be addressed prior to further discussion of a severance package.
If you have any questions regarding this draft, please contact me.
Enc.
•
01/08/99 08:3 FAS 812 340 7900 RIDER BENn= 0001
FAX COVER SHEET
2000 Metropolitan Ce nm
RB
333 South Seventh Street
• Minneapolis, MN 55402
R I D E R B E N NETT B us i es e Litigation
E G A N &ARUNDEL Trusts and Estates
A limited Liability Pumenhip Fax No. (612) 340 -7900
Please deliver this page document, including cover sheet Job Number
TO: MS. BRENDA EWING Fax 320 - 234-4240
Fax #
Fax #:
Fax #:
Fax
Fax #:
Fax
FROM: KAREN A. JANISCH, ESQ. Date: Janus /. 1999 Sent By:
Direct Dial: (612) 340 -7962 Atty Charge # 270 B111 To: 9119/101
COMMENTS:
Hard copy WILL ! WILL NOT follow by mail
If you have difficulty receiving this transmission, (612) 335.3837
please call one of our fax operators at the number indicated: (812) 340.8900
(612) 340 -8930
or call my assistant at (612)340-8929
THELMA MGIENZIE
The information contained in this facsimile message may be privileged and confidential. It is intended only for the use of the Individual
or entity m whom it is sent. If the recipient of this transmittal is not the intended recJptent, or an emptoyee or agent responsible to deliver
it to the intended recipient, any dissemination, distribution or copying of this communication is strictly prohibited. if you have received
this communication in error, please immediately notify us by telephone, and return the original message to w at the above address via
the U. S. Postal Service.
E
01/08 08: FAX 612 110 7
RIDER BEN=
Amarom w lay.
n noFm� lan.l ��ti��
•
2000 bjMq U= Crete
333 Sam Se"MMh Sans
Ivfmoopok MN 55402
0002
lklgdeee • 612.340.7931
Fox•612-340 -7900 --
coral: kaj=iscCbrid&iaw,wm
Karen A. J&anc4
(612) 340 -7962
IDER BENNETT
GAN &ARUNDEL
January 7, 1999
Ms. Brenda K. Ewing
Personnel Coordinator
Hutchinson City Center
Human Resource Office
111 Hassan Street, S.E.
Hutchinson, MN 55350 -2522
Re: City of FlydchinsonlGeneral
Our File No. 91191101
Dear Ms. Ewing:
VL4 FACSIMMEAND U.& MAIL
(320 - 234240)
"Tim Pawlenty L tka tfiat I follow up with you in regard to your requesr for a "generic"
Separation Agreement that would include language typically included in an agreement offering
• severance benefits to employees in exchange for the employee's voluntary resignation and release
of claims. This sample agreement is intended for general informational purposes only. It has not
been tailored to address the specific issues related to the city or the police communications
personnel. In order to prepare a final severance agreement, we would need to review the specific
cacumstances surrounding the severance offer by the City and tailor the agreement to meet the City's
specific legal needs.
If you have any questions or if we can be of additional assistance to you, please feel free to
contact me at 612- 340 -7962 or contact Tim Pawlenty at 612 - 340-8912.
very truly yours,
RIDER, BENNETT, EGAN & ARUNDEL. LLP
By
Karen J - h
KAJ /tm
Enclosures
cc: Timothy J. Pawlenty, Esq.
•
•
L�
01/08/99 08:32 FAX 812 3.10 7 900 RIDER
AU ATION
AND P,I,EASE AGREEM
A Bement (" Agrcemern ") is made and entered into this I day
( •Employer" )-
This SeparationandRelease 8r C , „ Employee '•), and _�--
of� 1999 by and between --�
iM
Q003
r ent is to set forth ft uQOS and conditions
Separation and Relea� Agreement's ent relationship.
under Bch Em purpo Of of this and Employer will terminate the emp�Ym
U. �
WIDUMAS� is considerate
on of the recitals set forth above, � � prom set forth below,
the parties hereto have agreed as follows:
. Employee hereby a ck no wledge' and confirms her
ve 1999-
I. V etfecti —
n as an employee of Emp loyer, ent and
volutttarY ns'� � rettnn for this Agreem
e ras, escribed herein .and ttfrldl� claims,
resignanon �'tii Employ ecmmploym
for Employee's vol raise, and releas a of any and ail of Employee's deductions:
raise, to e less cus t om ary payroll
settlement. C°r°Pro
Employer agrees to make the following paym ents
]ie. d severance paym eata ]
06 Severance:_�
genelits:
r.e. describe anq continuation of
b. Continuation of
inrnrance or other benefits{
[i.e. if empbyE 'g rees
C. 1JneraploymentCompensation:��
not to contest unempiogment cornpensaMOa],
Employer, its officers,
0
rXI'ployee re ,
3. O,SisaLB wS nF an d corn uPames' b»a'nesses eRat law o r ”'
oy� age m esentatives and cause of action of any land or mat ter 1
every claim„ demand, charge' action or decision occurring during employ
QC°;
ea ch and based on her employment, or any action' , hether or not any such Claim is e ms' on of her elnploymeat with Employer, which may
A the termin t tiare H she is not releasing any c
or based laims
upon i�ludin8 claUns against Employer for its
ktown to Employee at the dmc t is exec uted, on of this
andRe►ease Agreemen Qeued su bsequent to the cxecxiti this ScPW`riM ro in
obligations contained to this a r i g ht to become perform
u, any eve p roceedin g or Ca cwed from
Agree mEaL Employee vM in whole or in paw the right
which any c of e up to laim aga inst Employer arises en t nd a further waives
tan and through her execution o f this Agreement by a govemmental agency'
the b mo netary damages or o ther legal or cqultable re lief awar
trelated to a ny such Claims or charges-
01/06 99 06:32 FAX 612 340 7900 E1DE 0004
• IN ADDPI' ION, EMPLOYEE UNDERSTANDS IN RELEASING THESE CLAIMS THAT
SHE AGREES TO THE WAIVER OF HER RIGHTS UNDER ALL STATE, FEDERAL AND
LOCAL LAWS, INCLUDING BUT NOT LrMlTED TO THE MINNESOTA HUMAN RIGHTS
ACT (MHRA), TITLE VII OF THE CwM RIGHTS ACT OF 1964, AS AMENDED, THE
AMERICANS WITH DISABILITIES ACT (ADAM THE EMPLOYEE RETIRIIvIEl`1T SECURrrf
ACT, THE AGE DISCRIMINATION IN EMPLOYMENT ACT (ADEA), AND SHE
ACKNOWLEDGES SHE HAS THE RIGHT TO SEEK INDEPENDENT COUNSEL TO ADVISE
HER REGARDING THE TERMS OF THIS AGREEMENT.
4, NO ORat. MODIFICATION This Separation and Release Agreement tnay not be
changed orally.
5, NO ORAL WAIVER No breach of any provision hereof can be waived by any
undersigned party unless in writing. Waiver & any one breach by an undersigned parry shall not be
deemed to be a waiver of any other breach of the same or any other provision hereof.
6. NON - ADMISSION OF LL4,BI ,lTY_ The parties enter into this Sep.uation and
Release Agreement expressly disavowing fault, liability and wrongdoing, liability at all tunes having
been denied.
7. rNVAL1mITY In case any one or more of the provisions of this Separation and
Release Agreement should be declared invalid, illegal or unenforceable in any respect,.the validity,
legality, and enforceability of the remaining provisions contained in this Separation and Release
Agreement will not in any way be affected or impaired thereby.
g, GOVERNING LAW This Separation and Release Agreemrnt shall be governed by
the substantive laws of the State of Minnesota without regard to conflicts of law principles.
9, CONFIDENTIALITY [Optional] The terms of this Agreement shall remain
confidential and its terms and the negotiations leading to this Agreement shall not be disclosed by
Employee without the written consent of Employer, exceptthat full disclosure shall be permitted to the
following parties: (a) Employee's immediate family members; (b) the attorneys and accountants
representing Employee or Employer, and (c) the Internal Revenue Service and other state and federal
agencies as may request such information as a matter of law.
lo. RFCIMS AND.NOTMCATION OF RIGHTS Employee understands that,
pursuant to the provisions of the Older Workers Benefit Protection Act and the Minnesota Human
Rights Act, that she has been advised by the Employer to consult with an attorney prior to signing this
Separation and Release Agreement Employee also acknowledges that she received this Agreement and
was given twenty- one (21) days to review and consider whether to sign it The parties understand that
within fifteen (15) days following Employee's execution of this Agreement, Employee may revoke her
waiver of claims under the Older Worker Benefit Protection Act and the Mmnesota Human Fights Act
In order to effectuate a revocation or recision of this Agreement the Employee must deliver or mail, by
certified mail, h written statement of revocation to [Imes rwne and
address]. If the written statement of revocation is delivered or mailed by certified mail within the
fifteen (15) day revocation period, Employee's release of claims under the Older Workers Benefit
U1/u8 u8:33 F 812 .440 7900 RIDER BENN= Q005
J
• Protection Act and the !Minnesota Human Rights Act under this Separation and Release Agreement
will not become enforceable or effective.
Tbis Agreement contains the entire und<ast+od+ g between
)employee and Employer and supersedes all prior agreements and understandings [Elating to tlx subject
matter of this Agreement.
ACCEPTED AND AGREED:
0
U
Subscribed and sworn to before me
this day of 1998_
,Notary Public
Subscribed and sworn to before me
this day of 1998.
Notary Public
74!497 -1
Employee
Employer
By
F
An Equal Opportunity Employer
0
STATE OF MINNESOTA
MUNICIPAL BOARD
Suite 225 Bandana Square
1021 Bandana Boulevard East
St Paul, Minnesota 55108 -5113
December 29, 1998
Bonnie Baumetz
City Planning S& Zoning
Hutchinson City Center
111 Hassan Street, Southeast
Hutchinson, MN 55350 -2522
Voice: (651) 603.6757
FAX: (651)603 -6762
TTY: 1- 800.627 -3529
E -Mall: municipal.board8statemn.us
I A nI 1999
cl — ,. ,, .iSON
FOR YOUR INFORMATION
Re: OA-309-5 Hutchinson (Resolution No. 11112)
Dear Ms. Baumetz:
The Municipal Board acknowledges receipt of the city's resolution for orderly
annexation between the City of Hutchinson and the Town of Lynn Please refer to
the Municipal Board docket number in arty future correspondence relating to this
proceeding.
This matter is on the agenda of the next regular board meeting scheduled for
January 8, 1999.
_\1111. 1 1 ► -: s�.. , \_ ' . .• .rli'Zft.. }Io
A_-_� -��� X4 ��.- .1�..\ �! _- 7lLI - 1 Yl_17.Y —� .. �l 1 . 1_•.__�. _�.-
Pursuant to law changes effective August 1, 1997, the Municipal Board will no
longer adjust the population for boundary adjustments. Please contact the State
Demographer's Office at (651) 296 -9036 if you have population in the affected area
E
Bonnie Baumetz
Page Two
December 29, 1998
Please feel free to contact this office if you have any questions.
Sincerely,
E
�-Ivl' < iu
Christine M. Scotillo
Executive Director
CMS
cc: Gary D. Plotz, City Administrator
Cheryl Bleil, Township Clerk
Hutchinson Fire Department
• Regular Meeting
Monday December 7, 1998
The meeting opened at 8:30 PM.
The minutes from the previous month's meetings were read and approved.
Committees
SCBA - Gary Forcer asked that the air masks be left out to air dry
Uniform - Rob Carlson asked about metal nameplates. After discussion, Rob will come back
with prices next month.
Diving — Chuck Lingbeek said the November dive went very well. Next meeting will be in
January when they will elect officers.
Membership - Tom Glaeser stated that Kurt Reiner is not on the department as of November 30,
1998.
Xmas Party - Randy Redman talked about the party plans. Bus 8 food will be $15.00 per
person.
Nominating - Jim Brodd stated that the plans are to have the elections on January 4, 1999.
Officer candidates will have to meet the qualifications that were set up by the restructuring
committee. Chief Brad Emans then reviewed the process of the restructuring committee and the
qualifications for all officers. Jim Brodd then had the 1' reading of the new constitution and
bylaws. The next two readings will be the next two Monday nights In December.
Bills
General Account
Domino's Pizza
$164.05
Jim Brodd
$702.00
Brad Emans
$15.00
Sue Kieser
$716.40
Standard Printing
$95.05
Duane Hoeschen
$762.00
Walmart
$16.94
Cashwise
$24.57
Viking Signs
$195.00
Hager Jewelry
$5.00
Wear Guard
$233.82
Subway
$40.54
Viking Coca -Cola
$130.84
Sewing Basket
$29.82
UBC
$479.54
More 4
$13.61
US Post Office
$32.00
Standard Printing
$1033.73
Triax Cable Vision
$3.64
Sewing Basket
$8.52
Dan Steele
$15.00
TOTAL
$4717.07
Runs
•
11 -1
Multi - Famity - Pleasant Acres
11 -19
CO - Officer Only Acoma Twsp,
11 -1
CO - Officer Only
11 -20
Vehicle
11 -1
Rescue - 10-52 Cedar Mills Twsp.
11 -21
Commercial - Am. Legion
11 -2
Rescue - 10-52 Hwy. 7 West
11 -21
Muni - Famity - Village Coop
11 -2
Medical - Acoma Twsp.
11 -21
CO - Officer Only
11 -2
Rescue - 10-52 Hutchinson Twsp.
11 -24
Alarm - Park Elementary School
11-6
CO - Officer Only
11 -24
Grass - Hassan Valley
11 -7
CO - Officer Only
11 -24
Alarm - Middle School
11 -9
Medical - Lynn Twsp.
11 -25
Vehicle - Hassan Valley
11 -10
Smoke - Officer Only
11 -25
Vehicle
11 -10
Alarm - High School
11 -25
Rescue - Medical Hutchinson Twsp.
11 -11
Alarm - High School
11 -25
CO - Officer Only
11 -11
CO - Officer Only
11 -27
Medical - Acoma Twsp.
11 -12
Multi -Famity - Pleasant Acres
11 -27
Medical - Hutchinson Twsp.
11 -12
Alarm - 3M
11 -28
CO - Officer Only
11 -13
CO - Officer Only
11 -30
CO - Officer Only
11 -15
Multi - Family - Clinton House Apts.
11 -2
Drill & Meeting
11 -16
Hazmat - Officer Only Acoma Twsp.
11 -9
Drill
11 -17
Mufti - Family - Pleasant Acres
11 -11
County Chiefs Meeting
11 -17
Mufti -Family - Pleasant Acres
11 -14
Fire Prevention
11 -17
Multi -Family - 715 Ridge Ave.
11 -16
Drill
1]
MMS to approve the bills and runs as read. Motion Passed
New Business
a.
Duane Hoeschen talked about Instructors and part time clerical help for the EMS programs.
Duane will post job descriptions in the control room.
Casey Stotts handed out black Fire Department T -shirts to all the members.
Asst. Chief Dan Steele stated that the December 21" drill would be on the START program
(Simple Triage and Rapid Transportation). Dan also reminded everyone that the annual
physicals would be on January 4 starting at noon. Sign -up sheet in the control room.
Chief Brad Emans slated that he would like the year end reports turned In by January I P.
Meeting Adjourned at 9:15 PM.
Jim Brodd
Secretary
•
Hutchinson Fire Department
Officer Meeting
• Monday December 14, 1998
The meeting opened at 8:55 P.M.
Duane Hoeschen stated that there has been good response to the EMS instructor positions.
Duane stated that there will be 8-9 instructors.
Jim Popp reminded the officers that the trucks need to be filled with fuel after every run. Tom
Pessek will check with the City on winter fuel mix.
Chief Brad Emans Is working on a call list for 1999. The 2 Assistant Chiefs and the 3 Battalion
Chiefs along with Brad will be taking calls.
Chief Brad Emans talked about a preliminary capital expense budget. Replacement of 2335 is
scheduled for 2000 and 2331 in 2001 or 2002.
Meeting adjourned at 9:20 PM.
Jim Brodd
Secretary
•
Hutchinson Fire Department
Special Department Meeting
Monday December 14, 1998
The meeting opened at 7:00 P.M.
There were 24 members present for the meeting.
Jim Brodd gave the 2 nd reading of the Constitution and Bylaws.
There were no changes.
Meeting adjourned at 7:15 PM.
• Jim Brodd
Secretary
Hutchinson Fire Department
Special Department Meeting
Monday December 21, 1998
The meeting opened at 7:15 P.M.
There were 26 members present for the meeting.
Jim Brodd gave the 3rd reading of the Constitution and Bylaws.
There were no changes.
MMS to accept the Constitution and Bylaws as amended. Manion Passed.
Meeting adjourned at 7:30 PM.
Jim Brodd
Secretary
I-1
r'1
U
Hutchinson Fire Chief
111 Hassan Street S.E.
Hutchinson, MN 55350
(320) 234-4211
Monthly Council Update
December 1998
is
January 4, 1999
The Fire Department responded to 39 calls in the month of December and a
total of 363 calls for the year.
Breakdown of the calls for December:
City Calls
Residential 5
CommerciaUIndustrial 7
Multi- Family 4
Rescue
Haz -Mat
Vehicle
Carbon Monoxide
Rural Calls
Residential
Rescue
Commercial/Industrial
Medicals
Carbon Monoxide
1
1
3
6
2
2
1
4
3
We responded to four working house fires in December:
Dylla arson fire on Huron Street
Hantge attic fire on Shady Ridge Road
Al Christopher basement fire on 210` Street
Greg Jensen mobile home fire on Lot 24, North High Drive
Drills:
SCBA Maintenance
Medical Update
Attic/Insulation fires
�J
0
Ll
C
Hutchinson City Center
111 Hwv Sheet SE
Hut chlavoq MN 553562522
320. 567.5151 1Fa= 320-230 -4240
FOR YOUR INFORMAT)OAt
it
L
1 -8 -99
Memo
To: Gary Plotz, City Administrator
From: Mark Hensen, City Building Official I 191-
Brad Emans, City Fire Chief
Re: Occupancy of the City Civic Arena
As a result of the Civic Arena bleacher area being closed temporarily, we have reviewed
the main floor area to determine the allowable maximum occupant load for the remainder
of the building.
Based on the 1997 Uniform Building Code, Chapter 10, Means of Egress, table 10 -A, the
following determination was made. Occupant load factors for Skating Rinks allow 50 on
the skating area and 15 sq. ft. per person on the deck areas. Based on these factors and the
remaining usable area on the main floor, a total allowable maximum occupant load for
the Civic Arena will be 200 persons. This factor also takes into account a minim 44"
wide access aisle around the perimeter of the ice rink and to all exit doors.
An occupant load sign must be posted in a visible location near the front entry doors.
The area around the ice rink shall not be used for storage. All storage items must be
removed from the accessible areas. All exit doors must be functioning and kept clear of
snow and ice. Arena staff will provide an extra person to help control these areas when
building is occupied.
cc: Mayor & Council
Dolf Moon
Marc Sebora
P�ed m era ww -
TRIAX
11r CABLEVISION 1504 2nd St. S.E., P.O. Box 11 0, Waseca, MN 56093
4P Phone: 507 -835 -5992, Fax: 507- 835 -4567
TRIAX Cablevision k U d 1999
"New Spiri4 New Attitude, and New Value C,7' :-I - ASON
December 30, 1998
Dear City Official:
If your constituents have had the opportunity to contact us lately, they were greeted by a friendly
customer service representative saying, "Thank you for calling Triax Cablevision. New Spirit, New
Attitude, How may I help you?" Our 1998 investments in improving customer service have proven to be
effective. Our customers are telling us that we are moving in the right direction, and we are excited about
the products and services we are offering as we move toward the Year 2000!
"New Spirit..."
Like all cable television operators, Triax Cablevision faces growing competition from direct satellite
providers. We know we must provide our customers with quality programming and excellent customer
service to be successful
"New Attitude..."
Thus is perhaps the most exciting time in telecommunications. New and innovative products are making
their way to the marketplace each day. Triax makes improvements to its equipment and electronics
constantly in order to make sure our customers receive the most reliable quality programming available.
" And New Value
This year, our goal is to increase the value of our service to you by adding more programming choices
where possible, ending charges for additional outlets in your home, reducing processing fees, and moving
quality family programming such as The Disney Channel to our Basic Line -Up.
We also continue to be an important part of your community either through franchise fees paid to your
city, government and public access support, or by supporting young people through educational programs
like Cable in the Classroom. Our major competitor, direct dish providers are not regulated at the local
level, making cable television an important part of your community.
The attached notification, which will appear in our customer's January bills, outlines channel additions
and rate adjustments for 1999. if you have any questions concerning upcoming service changes, please
contact Tom Bordwell, our Government Relations Representative, at 1- 612440 -9680 ext 226.
Thank you for the opportunity to provide your city's cable television service!
Sincerely,
Triax Cablevision
is 1999 Service Change Bill Message
Hutchinson, MN 1815 -132
Hassen Valley Township 1815 -135
Triax is pleased to announce the following service and channel improvements coring in February,
• The addition of TV Land, Fox News and Entertainment TV to your expanded basic service.
• Plus, ESPN 2 and Cartoon Network, currently on the Cable Plus Package, will also be moved to
your regular expanded basic lineup.
• The Disney Channel, currently a premium service, will be moved to the new Cable Plus Package,
which will also include ten popular channels for the rate of 55.99.
• Additional outlets will be available at no additional monthly charge.
To accommodate the new programming, FX will be removed from the current channel line -up. Your
current basic rate of 58.75 will be adjusted to $10.00, the expanded basic rate will be adjusted from $16.64
to 518.50, and the Home Wire Maintenance Plan will increase 5.15 on your February billing statement.
Look for more information in your local newspaper.
i
•
PIONEERLAND LIBRARY SYSTEM
REVENUE AND EXPENDITURE REPORT
HUTCHINSON NOVEMBER 30, 1998
EXPENDITURES.
SALARIES
M -T -D
Y -T -D
- 81,36200
%, GF
oil OF
REVENUE
AMOUNT
P,G1.0UNT
3600
'JET
YEAR
RESERVE
0.00
57.266.77
57.267.00
100.00%
J21%
CITYOPER
0.00
80,035.00
?0,03500
'00.00%
92%
COUNTY OPERA T i G
10,602.00
42764.00
42.764.00
100.00
9 : 1 A
GIFTS
600.00
1,989.94
0.00
0.00%
92%
CHARGES, FINES
1945
57281
nn 00
114 F16%
Q2%
COPY MACHYJS
000
0.00
`: ^0.00
^ 00%
T2"'n
EQUIPMENT RENTALS
0.00
0.00
0.00
0.00%
92%
GOOK SALES
0.00
3 135.52
2000.00
15G
J2%
nrHER
0.00
O.00
'0.00
'_.00%
:Q' b
TOTAL REVENGES
11.301.45
186,164.04
183,466.00
101.47%
92%
EXPENDITURES.
SALARIES
- 6,831.42
- G9,118.59
- 81,36200
8495%
92%
HEALTH INSURANCE
-2.30
-23.80
3600
1 38.00 0 /0
92 0 /0
HEALTH INSURANCE- DEDUCTIBLE
0.00
0.00
-0.00
0 00%
92%
PAYROLLTAXES
- 759.58
- 7.611.43
- 8,708.00
67.41%
92%
BOOKS
- 324.32
- 11,317.40
- 25,277,00
4A 77%
92%
PERIODICALS
0.00
- 3,023.35
- 5.000.00
0047%
1 02%
VIDEOS
0.00
- 386.00
- 386.00
00.00%
92%
BINDINGS
000
0.00
- 100.00
000%
92%
('OSTAGE . SH!PPING
0.00
- 682.36
- 1.000.00
68.24%
92%
NEW EQUIPMENT
-20.00
- 1,420.36
- 12,000.00
'11.84%
92%
MAINTENANCE CONTRACTS
0.00
0.00
- 1.500.00
0.00%
92%
SUPPLIES
-89.06
- 1,113.11
- 3.000.00
37.10%
9?%
PROMOTIONAL & PROGRAMS
-45.00
- 113.20
- 500.00
22.64%
92%
INSURANCE
- 250.00
- 1,276.05
- 1.170.00
109.06%
92%
ADS & LEGAL NOTICES
0.00
-14.82
- 100.00
14.82%
92%
AUD,TfidG
0.00
-E8'5
-70.00
98.21%
9=9
BOOKKEEP114G
-33.00
- 363.00
-396 00
91.67%
92%
CONTINUING EDUCATION
0.00
- 101.36
- 390.00
26.67%
92 0 /a
SALES TAX
0.00
191.37
200.OG
95.69%
92%
TOTAL EXPENDITURES
- 8.354.68
- 95.824.95
141.184.00
68.58%
92%
FUNDS AVAILABLE
2,946.77
89,339.09
42,282.00
- 211.29°0
9410
• • 0
12/29/98 HUrCH1NSON UT[L11IES CUMM15S1UN p1.E I
BALANCE SHEET
NOVEMBER 30, 1998
C, 4 r w w w TOTAL w x w w
ASSETS
UTILITY PLANT - AT COST
LAND 8 LAND RIGHTS
891,734.75
DEPRECIABLE UTILITY PLANT
54,139,524.65
7
TOTAL UTILITY PLANT
55.03E 259.40 _
o
LESS ACC?" A TED DEPRECIATION
(21,813,087.92)
TOTAL ACCUTIUTATED DEPRECIATION
(21.813 _._ _
'+
CONSTRUCTION IN PROGRESS
2,532,281.47
u
TOTAL CONSTRUCTION IN PROGRESS
2.532,281.47 ,_
'•
n
TOTAL UTILITY PLANT DEPREC VALUE
35,750,451.93
•
:o
RESTRICTED FUNDS 6 ACCOUNTS
21
FUTURE EXPANSION 8 DEVELOPMENT
500,000.00
;'
INVESTMENT - GAS RESERVES
607 96
••
MEDICAL IN DURANCE
.,;:-
°.'.109,000.00
2.
BOND 8 INTEREST PAYMENT 1993 ,.
BOND RESERVE - 1993
It ,
S. 50,606.25 :
1 389 320 00 --
x7
CATASTROPHIC FAILURE FUND
1,250,000.00
TOTAL RESTRICTED FUNDS & ACCOUNTS
5,297,547.21
>,
_CURRENT 6 ACCRUED ASSETS
-'' - CASH IN' BANK - -..: -
°'...° -
,2,712;379.44 -
x
INVESTMENTS & SAVI
ACCOUNTS RECEIVABLE
1,752,401.80
3
OTHER ACCOUNTS RECEIVABLE - 3M
961,980.90
;
INVENTORIES
1 10 '.i5 _.
PREPAID INSURANCE
19,817.95
ACCRUED INTEREST RECEIVABLE
36,573.79
" TOTAL CURRENT 6 ACCRUED ASSETS ,..
6 681 086 52
DEFERRED CHARGE
n
BOND DISCOUNT 1993
P '..
TOTAL DEFERRED CHARGE
117.906.95
TAL ASSETS
el
ex
4
a
T7
u
z
>
a
el
BALANCL SHEER
NOVEMBER 10, 1998
r•• ,• TATAI M M M M
MUNICIPAL EQUITY 6 LIABILITIES
a
MUNICIPAL EQUITY
--
'
_
MUNICIPAL EQUITY
31,690,640.50
e
UNAPPROPRIATED RETAINED EARNINGS
2,971,089.64
TOTAL MUNICIPAL EQUITY
_ 34,661,730.14
•
LONG TERM LIABILITIES -NET OF
o
CURRENT MATURITIES
'a
1993 BONDS
11,125,000.00
"
TOTAL LONG TERM LIABILITIES
11,125,000.00
- CONSTR CONTRACTS 6 ACCTS PAY RETAIN
.. ACCRUED E)O•ENSES — RETAINAGE
{y
1,592.92
�.
TOTAL CONSTRUCTION 6 ACCTS PAY
1,892.92
=o
=1
a=
CURRENT 8 ACCRUED LIABILITIES
=
ACCOUNTS PAYABLE
1,319,458.75
=•
INTEREST ACCRUED
- ..275,575.32
ACCTS PAYABLE TO CITY OF HUTCHINSON115,833.34
a
., ACCRUED PAYROLL
53,881.50
a
ACCRUED VACATION PAYABLE
158,323.78
'
ACCRUED MEDICAL. FUND
5,356.57
,
ACCRUED REC PAYMENT
1,047.20
a
CLtWrQMER DEPOSITS
-
97,969.00
'
.OTHER CURRENT 6 ACCRUED LIABILITIES
30,933.71':
- f TOTAL'CURRENT & ACCRUED LIAR
S
- -- 2,058. 370.47
a
TOTAL MUNICIPAL EQUITY 8 LIAB
47,846,993.53
,
s
sa
e
e
e)
0
STATEMENT OF INCU h EXPENSES
NOVEMBER 398
PREVIOUS �.i iRRFNT BUDGETED BUDGET ON UAL
YEAR TO DATE
1EAR TO DATE
YEAR TO DATE
DEVIATION
BUDGET
x
INCOME STATEMENT
'
3
OPERATING REVENUE
-
SALES — ELECTRIC ENERGY
10,775,745.19
12,030,777.11
10.729,91.0.00
1,300,867.11
i1,613,000.00
'
SALES FOR RESALE
942,630.55
1,621,392.74
964,320.00
657,072.74
984,000.00
NET INCOME FROM OTHER SOURCES
83 ,292.52
6 2,746.26
62,880.00
19,866.26
69 ,250.00
e
SECURITY LIGHTS
_
11,642.00
11,258.00
11,960.00
(702.00)
13,000.00
°
POLE RENTAL
3.050.75
2,678.00
4,000.00
(1,322.00)'
4,000.00
SALES — GAS
6,1 37,193.50
643 040.12
6 343 990.00
(1 702,949.88)
7 063 000.00
ix
TOTAL OPERATING REVENUE
17,953,554.51
18,391,892.23
18,119,060.00
272,832.23
19,746,250.00
OPERATING EXPENSES
ie
1B
T ON OPERATION
1,157,772.38
1,406,037.02
1.084,478.80
(32i, 550.22)
1,154 055.0
17
PRODUCTION MAIHY9l*&l2_
429,972.11
.292.436.21
330,805.00
... 38,448.79
350,000.00
PURCHASED POWER
1
f 966,284.20
1,686,684.75
(279 599.45)
1.984,335.00
2°
TRANSMISSI RATION
.00
609.18
2,500.00
1,890.82
3,400.00
x'
x '
TRANSMISSION MAINTENANCE
106,764.01
18,366.19
57,500.00
39,133.81
59,000.00
xa
ELECTRIC DISTRIBUTION OPERATION
230,960.21
243,444.41
208,710.45
(34,733.96)
229,605.00
x.
ELEC'TRIC DISTRIBUTION MAINTENANCE
164,1 .35
7, .4
174,943.00.
7,585.
190,800.00
MFG GAS'PRODUCTION OPOtATION
681.22
685.67
750.00"
- 64.33
3,25A.00
MFG GAS PRODUCTION MAINTENANCE
12,736.18
1,672.92
4,425.00
2,752.08
4, 500.00
x
EX PENSE PURCHASED GAS
8,965,6 26.90
_
8,892,902.64
8,817,256.00
(75,726.64)
9,494,800.00
°
GAS DISTRIBUTION OPERATION
215,446.20
186,451.50
237,537.50
51,086.00
253 750 00
�
GAS DISTRIBUTION MAINTENANCE
46,949.18
44,897.87
55,909.00
Si3Oii.i3
57,,900..00
CUSTOMER ACCOUNTING 234,3 .SS 2 0,10 6 21 .18 4,086.04 237,300.00
ADMlwxsTRATIVE & EXPENSE8
1,576,914.71
1,282,290.39
1,298,153.00
15,662.61
1,469,960.00
DEPRECIATION
1,337,160.00
1
1,530,000.00
171,005.
1 1 6 80,000.00
TOTAL OPERATING EXPENSES
16,041,347.28
16,042,612.61
15,703,920.50
(338,692.11)
17,170,655.00
"
a
OPERATING INCOME
1,912,207.23
2,349,279.62
2,
_
(65,859.88)
2,575,5
OTHER INCOlg
A_
sm -ONET
11
77,636.50
92,380,80
(14,743.50)
95,000.00
..
'
INTEREST I NUUM
270,211.51
286,567.29
276,000.00
10,567.29
300,000.00
'
MISC INCOME
112,509.39
.00
.00
.00
.00
MISC INCOME
.00
176,092.79
.00
176,092.79
107,500.00_
.e
, . ,, ...:
GAIN ON DISPOSAL
.00
.00
GO
.00
1,600.80
1 B
MISC INCOME' "GAS WELLS
341,560.24
199
'3301000.00"
- .(130,788.05)
375,000.00
°O
"
TOTAL OTHER INCOME
843,348.70
739,508.53
698,380.00
" 41,128.53
879,1 00.00
OTHER EXPENSES
e�
DEPLETION - GAS WELLS
.00
.00
.00
.00
100,000.00 _
ee
misc EXPENSES
106,526.82
95,798.18
117,600.00
21,801.82
120,000.00
INTEREST bUNENBE
550,559.28
1506,713`.03
590,37
- 1,(162.47
552,712.50
;o
TOTAL OTHER EXPENSES
657,086.02
- "602,511.21
625 973.50.
23,464.29
772,712.50
so
e.
CONTRIBUTION TO CITY
619,165.00
637,498.34
639,400.00
1,901.66
695,000.00
°2
e°
TOTAL CONTRIBUTION TO CITY
619,1 65.00
637,498.34
639,400.00
1,901.66
695,000
e.
ae
NON- OPERATING INCOME
(432,902.32)
(500,501.02)
(566,995.60)
"" 66,494.48
(588,612.50)
e
MET
INCOME
1,479,304.91
1,848,778.60
1,848,144.00
634.60
1,986,982.50
70
n
12