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cp02-23-1999 cFEBRUARY SUNDAY MONDAY TUESDAY 1999 -21- -22- -23- HUTCHINSON 7:00 a.m. — Leadership Team Mtg. CITY in Main Conf. Room CALENDAR Noon — Hutchinson Safety Council Meeting at Heritage Center 9:00 a.m. — Management Team Mtg. in Main Conf. Room 4:30 p.m. — Library Board Meeting WEEK OF at Library 4:30 p.m. — City Council Work- shop re. Annual Reports February 21 -27 5:30 p.m. — Airport Commission at in Main Conference Room Airport Lobby 5:30 p.m. - City Council Mtg. in Council Chambers WEDNESDAY THURSDAY FRIDAY SATURDAY -24- -25- -26- -27- CONFERENCE /SEMINAR/ 10:00 a.m. — Open Bids at City TRAININGNACATION Center for: 3:00 p.m. — Utilities Commission ➢ Letting #10 (1999 Street 22 -26 Randy DeVries (V) at Utilities Office 5:30 p.m. — Tree Board Meeting at Improvements 22 -26 John Rodeberg (V) City Center ➢ Letting #5, Project No. 5:00 p.m. — Joint Utilities Comm. 99 -08 & City Council Meeting at 7:00 p.m. — Community Needs Utilities Board Room Task Force Meeting at City Center Council Chambers C =Conference M = Meeting S = Seminar T = Training V =Vacation • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 23, 1999 2. INVOCATION — Rev. Charles Carlson, Hunter's Ridge Community Church PRESENTATION AND SWEARING IN OF POLICE PATROL OFFICER TRAVIS HEINRICH ul" r MINUTES OF REGULAR MEETING OF FEBRUARY 9, 1999 Action — Motion to approve as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PLANNING COMMISSION MINUTES OF JANUARY 19, 1999 • 2. AIRPORT COMMISSION MINUTES OF JANUARY 25, 1999 3. LIBRARY BOARD MINUTES OF JANUARY 25, 1999 4. FINANCIAL /INVESTMENT REPORT OF JANUARY 1999 (b) RESOLUTIONS AND ORDINANCES ORDINANCE NO. 99 -247 — AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 10.32, SUBD. 1, GOVERNING MINNESOTA UNIFORM FIRE CODE; AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTIONS 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (FIRST READING AND SET SECOND READING FOR MARCH 2, 1999) (c) TOBACCO LICENSE FOR JONNY'S RESTAURANT & LOUNGE (d) STRONG BEER AND WINE LICENSE FOR BAVARIAN HAUS (e) CLUB AND SUNDAY LIQUOR LICENSES ➢ AMERICAN LEGION POST #96 ➢ CROW RIVER COUNTRY CLUB ➢ ELKS LODGE #2427 ➢ VFW POST #906 (f) OUT -OF -STATE TRAVEL REQUESTS: ➢ DICK NAGY TO ATTEND AW WA CONFERENCE IN CHICAGO, IL (JUNE 20-24, 1999) CITY COUNCIL AGENDA — FEBRUARY 23, 1999 0 ➢ BRUCE RUNKE TO PARTICIPATE IN NATIONAL BUS ROADEO IN NEW ORLEANS, LA (MAY 22-23,1999) ➢ LAWRENCE WINTER TO PARTICIPATE IN WISCONSIN RECYCLERS ASSN. CONFERENCE (MARCH 16-17,1999) (g) PLANNING COMMISSION ITEMS: PRELIMINARY AND FINAL PLAT KNOWN AS SECOND ADDITION TO SOUTH LAKEWOOD ESTATES REQUESTED BY BRUCE NAUSTDAL AND DIANE SORENSEN WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION) 2. VARIANCE TO CONSTRUCT 350' CUL DE SAC EXTENDING FROM TYLER STREET REQUESTED BY BRUCE NAUSTDAL WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION) PRELIMINARY PLAT KNOWN AS FAIRWAY ESTATES SECOND ADDITION SUBMITTED BY M &P PARTNERS, INC. WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION) 4. PLANNED DEVELOPMENT DISTRICT FOR DEVELOPMENT OF SINGLE FAMILY HOMES ON INDIVIDUAL LOTS WITH COMMON GREEN AREA LOCATED IN FAIRWAY ESTATES SECOND ADDITION REQUESTED BY M &P PARTNERS, INC. WITH FAVORABLE RECOMMENDATION 5. CONDITIONAL USE PERMIT FOR SINGLE FAMILY HOMES IN A PLANNED DEVELOPMENT DISTRICT LOCATED IN FAIRWAY ESTATES SECOND ADDITION REQUESTED BY M &P PARTNERS, INC. WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION) 6. REZONING PROPERTY LOCATED IN FAIRWAY ESTATES SECOND ADDITION FROM R -1 TO PDD/R -1 REQUESTED BY M &P PARTNERS, INC. WITH FAVORABLE RECOMMENDATION (FIRST READING OF ORDINANCE AND SET SECOND READING FOR MARCH 2, 1999) 7. AMENDMENT TO ZONING ORDINANCE NO. 464 REGARDING COLLEGE PARKING REQUIREMENTS WITH FAVORABLE RECOMMENDATION (FIRST READING OF ORDINANCE AND SET SECOND READING FOR MARCH 2, 1999) Action — Motion to approve consent agenda (a) UPDATE REPORT ON COMMUNITY NEEDS TASK FORCE H BY CHAIR STEVE COOK Action - • • CITY COUNCIL AGENDA — FEBRUARY 23, 1999 gmmmffkyl u (a) CONSIDERATION OF ENGINEERING SERVICES AGREEMENT WITH DONOHUE & ASSOCIATES FOR BIOSOLIDS DRYING ADDITION PROJECT Action — Motion to reject — Motion to approve (b) CONSIDERATION OF VEHICLE ALLOWANCE FOR DIRECTOR OF WATER/ WASTEWATER TREATMENT PLANT Action — Motion to reject — Motion to approve (c) CONSIDERATION OF DRIVEWAY EASEMENT FOR RONALD DOSTAL LOCATED ON BLUFF STREET AND HWY. 7 EAST Action — Motion to reject — Motion to approve (d) CONSIDERATION OF SETTING DATE FOR BOARD OF EQUALIZATION • MEETING Action — Motion to reject — Motion to approve (e) CONSIDERATION OF AGREEMENT WITH CINEMA ONE LLP Action — Motion to reject — Motion to approve (f) CONSIDERATION OF RECRUITMENT PROPOSAL FROM DELACORE RESOURCES Action — Motion to reject — Motion to approve (g) CONSIDERATION OF AIRPORT HANGAR POLICY (NO. 2.34) Action — Motion to reject — Motion to approve (h) CONSIDERATION OF REQUEST FROM HUTCHINSON AREA HEALTH CARE FOR COOLING TOWER REPLACEMENT Action — Motion to reject — Motion to approve low bid • 3 CITY COUNCIL AGENDA — FEBRUARY 23, 1999 i (i) CONSIDERATION OF SETTING DATE FOR JOINT HRA AND CITY COUNCIL MEETING ON APRIL 20, 1999 AT NOON Action — Motion to reject — Motion to approve ' U 1 : ►I 1 (a) COMMUNICATIONS (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds [�\ Pirelli 1 11 - 0431►r N 11 0 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, January 19, 1999 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Acting Chairman Bill Arndt at 5:34 p.m. with the following members present: Dave Westlund, Joe Drahos, Jeff Haag, Jim Haugen, Jeff Jones, and Acting Chairman Arndt. Absent: Dean Wood. Also present: Bonnie Baumetz, Planning and Zoning, Richard Schieffer, City Legal Counsel. 2. a) Consideration of minutes of regular meeting dated December 15, 1998. b) Consideration of lot split submitted by Clint Kalenberg for existing twin home located on Maple Street C) Consideration of lot split submitted by Russell Rickeman located in Section 12, Lynn Township. Mr. Haag made a motion to approve consent agenda items. Seconded by Mr. Jones the motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF VACATION OF EASEMENTS REQUESTED BY RICHARD MCCLURE LOCATED IN SWANSON'S SUBDIVISION OF HUTCHINSON INDUSTRIAL DISTRICT. • Acting Chairman Arndt opened the hearing at 5: 35 p.m. with the reading of publication #5252 as published in The Hutchinson Leader on Thursday, January 7, 1999. The request is for the purpose of consideration of vacation of easements submitted by Richard McClure located in Swanson's subdivision of Hutchinson Industrial District. Ms. Baumetz explained Mr. McClure's request for vacation of drainage and utility easements between lots four and five. Mr. Arndt asked if the high pressure gas line is in this area. Staff will check with John Webster. There will be a drainage ditch along the 5" Ave. side of the property. Mr. McClure will be submitting a request to vacate the existing Arch Street abutting his property on next month's agenda. Don Krasen representing the DAV said they own Lot 6 adjoining Mr. McClure's property and they would like to sell their lot. The commissioners suggested he talk to Mr. McClure. Leonard Miller, 185 Arch Street, is concerned with traffic on Arch St creating dust. Ms. Baumetz said she will talk to the City engineer regarding the plans for Arch Street and report back to Mr. Miller. Mr. Haag moved to dose the hearing, seconded by Mr. Jones the hearing closed at 5:48 p.m. Mr. Haag made a motion to recommend approval of the request with staff recommendations, seconded by Mr. Drahos the motion carried unanimously. b) CONSIDERATION OF REQUEST BY KNIGHTS OF COLUMBUS FOR PLACEMENT OF PORTABLE SIGNS ALONG HWY 22 AND HWY 7. Acting Chairman Arndt opened the hearing at 5:50 p.m. with the reading of publication #5253 as published in The Hutchinson Leader on Thursday, January 7, 1999. The request by The • Knights of Columbus is to consider placement of temporary signs at 1200 Hwy 22 and 327 Hwy 7 E. Ms. Baumetz has contacted MN DOT regarding placement of the sign. Mr. Robert Draper has written a letter to the Knights of Columbus stating the restrictions that apply regarding off premise advertising. Staff approves the request noting they will not approve the off site sign next year. The staff report and ordinance were sent to Mr. Haas regarding off site signage. Mr. Westlund moved to close the hearing, seconded by Mr. Haugen the hearing closed at 5:53 p.m. Mr. Westlund made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Haag the motion carried unanimously. C) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION 10 REGARDING COLLEGE PARKING REQUIREMENTS. Acting Chairman Arndt opened the hearing at 5:55 p.m. with the reading of publication #5254 as published in The Hutchinson Leader on Thursday, January 7, 1999 for the consideration of amendment to City Code Chapter 11, Zoning Ordinance #464, Section 10 regarding off - street parking for colleges. Ms. Baumetz said the City has no requirements for technical schools and colleges in its ordinance. Ms. Baumetz has contacted Beth Hepola, Ridgewater College, there are 1227 students • registered, 110 employees, and 85 auditorium seats. Currently there are 600 parking spaces available meeting the proposed ordinance requirements.. When Ridgewater remodels and enlarges more parking spaces will be required. Mr. Haag would like someone to do a visual count to determine the need for more parking spaces. He would like someone to witness over a two week period the parking spaces available. Mr. Haag moved to continue the hearing, seconded by Mr. Haugen, the motion passed unanimously. 4. NEW BUSINESS None 5. OLD BUSINESS None 2 6. COMMUNICATION FROM STAFF Ms. Baumetz said staff has had an informational meeting with Mike Duclos, DW Cooling; Lowell Baumetz, Modem Mazda; and Jeff Munsell regarding the location of Golf Course Rd NW in R. O. W. Plat No. 5. Mr. Munsell will not be available for a public hearing next month. Staff requests extension of the R.O.W Plat No. 5 until March. Mr. Haag made a motion to continue the request to March seconded by Jeff Jones, motion carried unanimously. ADJOURNMENT There being no further business the meeting adjourned at 6:15 p.m. • 0 +HUTCHINSON AIRPORT COMMISSION January 25, 1999 5:30 p.m. Airport Lobby ISINION Members present: Joe Dooley, Jim Faber, and Steve Crow Members absent: Robert Hantge and Dave Skaar Others present: Tom Parker, Airport F.B.O.; Bernie Knutson, HCDC; John Olson, Assistant Public Works Director, Joe Dooley called the meeting to order at 5:30 p.m. There were no minutes for the December 1998 meeting, as there was no quorum present. Olson presented information regarding the funding of Phase 11 project. It is expected that the City of Hutchinson will receive approval from FAA and Mn/DOT late in January or early in February 1999. There is a sixty -day window of opportunity for bids opened in December. If funding approval is not received within the sixty -day window, it may be necessary to incur additional expenses to retain the bids and in the worst case, the project will have to be re -bid. Olson reported that hangar #1 -17 has been empty since 11/15/98. Connie Maki, Accounting Specialist, has contacted individuals to rent the hangar out and has found no interest in the open hangar. Olson suggested either allowing the FBO to rent the hangar for a specified period (i.e., 90 days) or to exempt the FBO from the limitation of having 2 hangars. The waiting lists for open and enclosed hangars were also discussed; current policy does not distinguish between open and enclosed hangars for individuals on the waiting list. A motion was made by Jim Faber and seconded by Steve Crow to separate the waiting lists for open and enclosed hangars. Individuals will not lose their place on the waiting list for an enclosed hangar if they take an open hangar. Unanimous approval. A motion was made by Joe Dooley and seconded by Jim Faber exempting the FBO from the two -hangar limitation until February 28, 2000. Unanimous approval. A notice was received from the FAA that the Glencoe Airport will be installing a Non - Directional Beacon (NDB). The Commission had no comments relative to the notice. The Airport Commission instructed Olson to retain only one of the red warning lights on top of the rotating beacon tower. Provision was made for two re warning lights in the original design, but there is no apparent need for both of the red warning lights. Olson updated the Commission regarding staffing for snow removal at the airport. Mr. Don Sitz is on vacation for February and March. Mr. Randy Carter will likely be moving because his wife's job is being transferred. Olson asked Commission members to inform him of any interest in the position. W -(?) -,z, HUTCHINSON AIRPORT COMMISSION Minutes January 25, 1999 Page 2 A motion was made by Joe Dooley and seconded by Jim Faber adjourning the Commission meeting at 6:15 p.m. Unanimous approval. Next Meeting: February 22, 1999 at 5:30 p.m. Location: Airport Lobby Hutchinson Public Library Board Meeting Monday, January 25,1999 Members Present. Mary Henke, Paul Wright, Sue Munz, Lois Carlson, Joyce Beytien, Richard Peterson, Joe Schulte Members Absent: PLS Members Connie Lambert , Larry Ladd , Kay Peterson The minutes of the November meeting were reviewed. Old Business: After a discussion concerning the proposed upgrading on the phone system of the library the motion was made and passed to purchase the Partner Telephone System proposal. There will be two openings on the local library board this spring and 2 openings on the PLS Board. Mary will talk with Mayor Torgerson about these vacancies and provide an explanation of the duties so that an announcement on the radio, paper, newsletter may be prepared. Mary gave an update on the continuing automation progress. Most of the books are now bar -Coded and the next step will be to bar -code the paper - backs. The catalog is now on internet;www, pals. msus.edu'. Regarding possible Christmas decorations for the 'front entrance of the library, Mary will consult with John Artt during the year to see possibilities and cost. The Hutchinson Library sign on Main Street was taken down this fall during the Craft Fair and it is now in a street department building. It is warped and will need some repair. This was tabled till a later meeting. New Business: During the month of February No Fines on overdue books will be advertised. There is only an ultimate fine now of $1.00 on any book. Library Legislative Day is Wednesday, February 17 and Mary would invite a board member to accompany her to talk with legislators. Mary will check with the city on disposal of some used equipment and furniture no longer needed. Paul asked about the procedure used when books are donated to the Library. Mary outlined that all books must meet criteria already set up and must fit the collection. Mary gave a short PLS report from Larry Ladd on the PLS Board reworking the PLS agreement and that the same board will vote on this shortened agreement at the next monthly meeting. The next Hutchinson Board Meeting will be on Monday, February 22 at 4:30 P M. Joyce Beytien, Secretary • 1999 CITY OF HUTCHINSON FINANCIAL REPORT 3,137.55 1999 JANUARY 5.06% CITY ADMINISTRATOR 15,038.03 15,038.03 JANUARY REVENUE REPORT - GENERAL JANUARY YEAR TO ADOPTED BALANCE ERCENTAGE • MONTH DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 0.00 1,685,972.00 1,685,972.00 0.00% LICENSES 2,245.00 2,245.00 30,200.00 27,955.00 7.43% PERMITS AND FEES 8,694.44 8,694.44 241,000.00 232,305.56 3.61% INTERGOVERNMENT REVENUE 45,517.00 45,517.00 2,554,009.00 2,508,492.00 1.78% CHARGES FOR SERVICES 35,479.93 35,479.93 1,102,949.00 1,067,469.07 3.22% FINES & FORFEITS 0.00 0.00 65,000.00 65,000.00 0.00% INTEREST 4,630.65 4,630.65 50,000.00 45,369.35 9.26% SURCHARGES - BLDG PERMITS 294.00 294.00 500.00 206.00 58.80% CONTRIBUTIONS FROM OTHER FUND 900.00 900.00 1,154,050.00 1,153,150.00 0.08% REIMBURSEMENTS 8,094.19 8,094.19 71,650.00 63,555.81 11.30% SALES 0.00% PROTECTIVE INSPECTIONS 9,730.14 9,730.14 143,154.00 TOTAL 105,855.21 105,855.21 6,955,330.00 6,849,474.79 1.52% EXPENSE REPORT GENERALFUND MAYOR & COUNCIL 3,137.55 3,137.55 61,989.00 58,851.45 5.06% CITY ADMINISTRATOR 15,038.03 15,038.03 195,945.00 180,906.97 7.67% ELECTIONS 0.55 0.55 4,300.00 4,299.45 0.01% FINANCE 20,314.48 20,314.48 329,343.00 309,028.52 6.17% MOTOR VEHICE 8,529.71 8,529.71 138,015.00 129,485.29 6.18% ASSESSING 0.00 0.00 31,500.00 31,500.00 0.D0% LEGAL 7,190.67 7,190.67 87,900.00 80,709.33 8.18% PLANNING 4,498.76 4,498.76 94,607.00 90,108.24 4.76% POLICE DEPARTMENT 106,987.56 106,987.58 1,588,220.00 1,481,232.42 6.74% LIAISON OFFICER 5,553.63 5,553.63 105,100.00 99,546.37 5.28% • SCHOOL EMERGENCY MANAGEMENT 141.36 141.36 4,000.00 3458.64 3.53% SAFETY COUNCIL 0.00 0.00 250.00 250.00 0.00% FIRE DEPARTMENT •11,246.85 11,246.85 261,452.00 250,205.15 4.30% FIRE MARSHAL 0.00 0.00 0.00 0.00 0.00% PROTECTIVE INSPECTIONS 9,730.14 9,730.14 143,154.00 133,423.86 6.80% ENGINEERING 35,412.06 35,412.06 421,085.00 385,672.94 8.41% STREETS & ALLEYS 55,186.83 55,186.83 648,737.00 593,550.17 8.51% STREET MAINTENANCE A/C 11,540.62 11,540.62 93,830.00 82,289.38 12.30% CITY HALL 6,35729 6,357.29 99,062.00 92,704.71 6.42% PARK/REC ADMIN. 11,499.76 11,499.76 152,074.00 140,574.24 7.56% RECREATION 7,059.23 7,059.23 209,908.00 202,848.77 3.36% SENIOR CITIZENS CENTER 5,103.41 5,103.41 100,595.00 95,491.59 5.07% CIVIC ARENA 20,159.65 20,159.65 189,100.00 168,940.35 10.66% PARK DEPARTMENT 39,312.95 39,312.95 671,916.00 632,603.05 5.85% RECREATION BUILDING & POOL 7,562.32 7,562.32 99,064.00 91,501.68 7.63% LIBRARY 1,974.75 1,974.75 112,227.00 110,252.25 1.76% CEMETERY 1,502.62 1,502.62 90,414.00 88,911.38 1.66% DEBT SERVICE 700.00 700.00 97,873.00 97,173.00 0.72% AIRPORT 1,976.13 1,976.13 45,270.00 43,293.87 4.37% TRANSIT 9,409.87 9,409.87 117,426.00 108,016.13 8.01% COMMUNITY DEVELOPMENT 0.00 0.00 0.00 0.00 #DIV101 UNALLOCATED 42,801.59 42,801.59 760,974.00 718,172.41 5.62% TOTAL 449,928.39 449,928.39 6,955,330.00 6,505,401.61 6.47% • 1999 CITY OF HUTCHINSON FINANCIAL REPORT 65,067.04 1,042,661.00 JANUARY REVENUE REPORT - GENERAL JANUARY YEAR TO ADOPTED BALANCE • Streets & Alleys MONTH DATE ACTUAL BUDGET REMAINING Parks & Recreation TAXES 0.00 0.00 1,685,972.00 1,685,972.00 56,390.21 LICENSES 2,245.00 2,245.00 30,200.00 27,955.00 449,928.39 PERMITS AND FEES 8,694.44 8,694.44 241,000.00 232,305.56 INTERGOVERNMENT REVENUE 45,517.00 45,517.00 2,554,009.00 2,508,492.00 CHARGES FOR SERVICES 35,479.93 35,479.93 1,102,949.00 1,067,469.07 FINES & FORFEITS 0.00 0.00 65,000.00 65,000.00 INTEREST 4,630.65 4,630.65 50,000.00 45,369.35 SURCHARGES - BLDG PERMITS 294.00 294.00 500.00 206.00 CONTRIBUTIONS FROM OTHER FUND 900.00 900.00 1,154,050.00 1,153,150.00 REIMBURSEMENTS 8,094.19 8,094.19 71,650.00 63,555.81 SALES 0.00 0.00 0.00 0.00 TOTAL 105,855.21 105,855.21 6,955,330.00 6,849,474.79 0.00 General Govt. 65,067.04 65,067.04 1,042,661.00 977,593.96 Public Safety 133,659.56 133,659.56 2,102,176.00 1,968,516.44 Streets & Alleys 102,139.51 102,139.51 1,163,652.00 1,061, 512.49 Parks & Recreation 92,672.07 92,672.07 1,534,884.00 1,442,211.93 Miscellaneous 56,390.21 56,390.21 1,111,957.00 1,055,566.79 449,928.39 449,928.39 6,955,330.00 6,505,401.61 A January-99 CITY OF HUTCHINSON FINANCIAL REPORT -1999 January-99 ENTERPRISE FUNDS • REVENUE REPORT - LIQUOR FUND CURRENT JANUARY YEAR TO DATE ACTUAL ADOPTED BUDGET BALANCE RCENTAGE REMAINING USED LIQUOR SALES 62,998.80 62,998.80 887,000.00 824,001.20 7.1% WINE SALES 19,826.23 19,826.23 337,000.00 317,17377 5.9% BEER SALES 93,961.38 93,961.38 1,461,000.00 1,367,038.62 6.4% BEER DEPOSIT (33.60) (33.60) 0.00 33.60 MISC. SALES 5,794.00 5,794.00 139,000.00 133,206.00 4.2% LOTTERY SALES (422.09) (422.09) 2,300.00 2,722.09 - 18.4% REFUNDS & REIMBURSEMENTS 0.00 0.00 0.00 0.00 CASH DISCOUNTS (1,727.11) (1,727.11) (28,500.00) (26,772.89) 6.1% INTEREST 776.87 776.87 6,000.00 5,223.13 12.9% TOTAL 181,174.48 181,174.48 2,803,800.00 2,622,625.52 6.5% EXPENSE REPORT LIQUOR FUND PERSONEL SERVICES 16,807.24 16,807.24 244,898.41 228,091.17 6.9% REPAIR & MAINTENANCE 985.87 985.87 13,950.00 12,964.13 7.1% CONSULTING 0.00 0.00 10,000.00 10,000.00 0.0 OTHER SERVICE & CHARGES 10,884.38 10,884.38 59,100.00 48,215.62 18.4% DEPRECIATION 0.00 0.00 26,000.00 26,000.00 0.0% DEBT SERVICE 0.00 0.00 39,280.00 39,280.00 0.0% TRANSFERS 0.00 0.00 225,000.00 225,000.00 0.0% COST OF SALES 247,936.28 247,936.28 2,153,246.00 1,905,309.72 11.5% MISCELLANEOUS 0.00 0.00 8,150.00 8,150.00 0.0% CAPITAL OUTLAY 579.36 579.36 18,345.00 17,765.64 3.2% TOTAL 277,193.13 277,193.13 2,797,969.41 2,520,776.28 9.9% REVENUE REPORT - WATER • SEWER/FUND SCORE 0.00 0.00 132,000.00 132,000.00 0.0% SPECIAL ASSESSMENTS - COUNTY & Ci 0.00 0.00 0.00 0.00 SPECIAL ASSESSMENTS - INTEREST 0.00 0.00 0.00 0.00 LICENSES 0.00 0.00 0.00 GRANT 0.00 0.00 3,014,000.00 3,014,000.00 0.0 MISC. SALES 0.00 0.00 24,000.00 24,000.00 0.0% WATER SALES 97,504.95 97,504.95 1,200,000.00 1,102,495.05 8.1% WATER TREATMENT SURCHARGE 1,694.50 1,694.50 0.00 (1,694.50) WATER METER 475.00 475.00 12,000.00 11,525.00 4.0% COLLECTION SERVICE 385.83 385.83 0.00 (385.83) REFUSE SERVICES 44 ,338.78 44,338.78 548,000.00 503,661.22 8.1% REFUSE SURCHARGE 4,352.82 4,352.82 56,900.00 52,547.18 7.6% RECYCLE BAGS (7.00) (7.00) 0.00 7.00 REFUSE STICKER SALES (12.00) (12.00) 0.00 12.00 REFUSE RECYCLING (4,946.00) (4,946.00) (60,000.00) (55,054.00) 8.2% COMPOST CREDIT (694.71) (694.71) (10,000.00) (9,305.29) 6.9% COMPOST & RECYCLE SALES (21.00) (21.00) 8,500.00 8,521.00 -0.2% WOOD WASTE CHARGE 0.00 0.00 0.00 SEWER SERVICES 144,891.56 144,891.56 2,065,000.00 1,940,108.44 6.9% PENALTY CHARGES 3,055.90 3,055.90 18,000.00 14,944.10 17.0% INTEREST EARNED 9,150.00 9,150.00 350,000.00 340,850.00 2.6% LOAN REPAYMENT 411.76 411.76 71,427.00 71,015.24 0.6% REFUNDS & REIMBURSEMENTS 119.25 119.25 0.00 (119.25) OTHER 3.00 3.00 0.00 (3.00) CONNECTION CHARGES 0.00 TOTAL 300,702.64 300,702.64 7,449,827.00 7,149,124.36 4.0% EXPENSE REPORT -WATER SEWER/FUND REFUSE 32,804.63 32,804.63 4,339,135.00 4,306,330.37 0.8 % WATER 30,944.69 30,944.69 1,427,475.00 1,396,530.31 2.2% WASTEWATER 62,390.78 62,390.78 5,005,315.00 4,942,924.22 1.2% TOTAL 126,140.10 126,140.10 10,771,925.00 10,645,784.90 1.2% # -(a)-�L 4 -W-4 CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT • 20- Feb-99 January 31, 1999 Date Date Interest Of Of Institution Description Rate Purchase Maturity Amount TREAS BONDS 644136 718% 12112/91 2/1512001 364,500.00 Smith Barney GNMA 865M7 6.70% 9/04197 9/04/2002 200,000.00 Smith Barney 313400 S H 7 5.00% 12/30/93 03/10/00 300,071.92 Smith Barney FHLB 3133m2 -u 6.015% 02105/98 02/05/03 300,000.00 Prudential pool 336914 7.226% 12 31 96 02 01 2026 123,441.36 Expected life 6.2 years (25,221.77) Smith Barney FNMA 6.100% 012098 01 20 05 300,000.00 Prudentail pool 336399 7.270% 12 31 96 0201 2026 136,697.48 Expected life 4.1 years (16,161.53) Citizens, Marquette 4.00% 04125196 06/012001 100,000.00 Firstate, First Minnesota Prudential Fed Home Leon 6.00% 01/28/98 0728103 200,000.00 Smith Barney FNMA 6.13% 12119/98 02/19/03 500,000.00 Smith Barney FNMA pass thru 7.50% 12/20/95 06/01102 101,073.70 REPAYMENT (22,143.65) Prudential Fed Home Loan 6.00% 1026101 10/26/01 399,625.00 • Marquette 4.680% 02 25 99 200,000.00 1635 11 25 98 Marquette 1847' 1692 5.75% 03/12/98 03/11/99 500,000.00 Firstate 411235266 5.80% 05/14/98 06/17/99 600,000.00 First American B 87447 5.75% 0326/98 03131/99 400,000.00 1 St American 29852 5.60% 091098 09 16 99 400,000.00 Marquette 184T1722 5.75% 03 12 98 03 25 99 400,000.00 Marquette 1847'1721 5.750% 031298 041599 400,000.00 1 ST American 87836 5.750% 051596 051399 400,000.00 Citizens Bank 29837 5.600% 11 1298 081299 400,000.00 1 St American 88526 5.60% 09 10 98 07 29 99 400,000.00 Firstate 411239086 5.70% 04 17 98 4 15 99 500,000.00 First Federal 411252287 5.30% 103098 08 12 99 600,000.00 Prudential FHL 5.79% - 11 1898 11 1805 199,750.00 Call 2118/99 and theratter First Federal 411252295 ,5.15% 10 30 98 02 11 99 500,000.00 First Federal 5.15% 120498 02 04 99 200,000.00 First Federal 411252279 5.35% 10 30 98 11 29 99 300,000.00 4 -W-4 CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT January 31, 1999 Date Date Of Of Purchase Maturity • Amount 10 30 98 04 29 99 750,000.00 123098 01 05 99 749,212.50 01 2999 031299 1,204,204.27 $12,085,049.28 • Interest Institution Description Rate First Federal 411252261 5.30% Smith Barney Money Market 6.39% Smith Barney Money Market 5.35% CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT January 31, 1999 Date Date Of Of Purchase Maturity • Amount 10 30 98 04 29 99 750,000.00 123098 01 05 99 749,212.50 01 2999 031299 1,204,204.27 $12,085,049.28 • • PUBLICATION NO. ORDINANCE NO. 99 -247 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 10.32, SUBD. 1, GOVERNING MINNESOTA UNIFORM FIRE CODE; AND ADOPTING BY REFERENCE, CITY CODE CHATPER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code, Section 10.32, Subd. 1 entitled "Minnesota Uniform Fire Code" is hereby amended to read: Subd. 1. Adoption. The 4991 1997 Edition of the Minnesota Uniform Fire Code is hereby adopted as though set forth verbatim herein. One copy of said Code shall • be kept on file in the office of the Fire Chief and open to inspection and use by the public. Section 2. This Ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 2 nd day of March, 1999. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator 6tate of Ainnegota,, . . . . ....... McLeod .... ..............................1 .4PPI14ation No.........._.._.._.............--- A C C 0 Application for License to Sell 446"at Retail The andorslinad mident....- of ............ . .... ........ . ...... j Dn . ..... in the county St o f jfI HEREBY VdA*E ...... APPLIC-4- TION FOR LICENSE to be issued to._.....__ t sea cigarews and oidareW papers and wrappers at retaU at.__._.._._. ........__......_.._..__.._.__. 101 Park - Place - Suite 10.5 ............... ...... .__ __. ..___._..... in tu . .... .. .... ... . ....... pa—tc]].;LPLOID .. ---Ja s o c" comaty and staM for the term of . . ......... beitaninif wick . .. ...... --. of'-'--- . . .............. I9..99 , subject to the jAUvj of the St o f jfL and the ordinances and rojulatione of said .. .............. QI&Y . . . . ...... ---- . . .......... . ......... _.partaim4ni thereto, and herewith deposit $J5A-.. ............... payment of the fee therefor. Date&-.. . . 19 VAIID i3ip Qv Of Ij 0 i Memorandum To: Mayor & City Council CC: Gary D. Plotz, City Administrator From: Marilyn J. Swanson, Administrative Secretary Date: February 23, 1999 Re: SUNDAY LIQUOR LICENSE FOR BAVARIAN HAUS Durwood Lamprecht, owner of the Bavarian Haus, will also need approval of a Sunday Liquor License for April 1, 1999 through March 31, 2000. • 0 n U 0 Hutchinson Fire Chief 111 Hassan Street S.E. Hutchinson, MN 55350 (320) 234 -4211 February 23, 1999 To: Marilyn Swanson Re: Liquor License Inspection From: Brad Emans & Ann Jacklitch Bavarian Haus — Inspected 9/23/98 OK Elks Lodge — Inspected 6/5/98 OK American Legion #96- Inspected 2/22/99 OK Crow River Country Club — Inspected 2/22/99 OK VFW #906 — Inspected 2/22/99 OK 4 -(� �� Memorandtun To: Honorable Mayor & City Council From:Randy DeVries Director of Water & Wastewater Resources Date: 02/18/99 Re: Out -0f - -state travel for Dick Nagy to attend the National AWWA Conference in Chicago IL. on June 20 -June 24, 1999, 0 I am recommending the approval of out -of -state travel for Dick Nagy, Water system supervisor, to attend the National American Water Works Conference in Chicago IL. from June 20 -June 24,1999. The cost of trip will be under $1200 and it was approved with the 1999 budget. City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (320) 587 -5151 Fax (320) 2344240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (320) 587 -2975 Fax (320) 2344240 Printed on recycled paper - Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (320) 587 -2242 Fax (320) 587 -6427 0 Memorandum TO: Mayor and Council. FROM: Brenda Ewin Duman Resources/Transit Coordinator RE: Out of State Travel — Bruce Runke DATE: February 18, 1999 Attached is the travel approval request form for Bruce Runke, Transit Driver. As was reported to the Council last year, Bruce placed first in the state -wide bus roadeo competition and earned the opportunity to compete in the national bus roadeo. This year, the national roadeo will be held on May 22- 23 in New Orleans, Lousiana, as part of the annual conference of the Community Transportation Association of America. In regards to the costs associated with sending Bruce to this event, the Rural Transportation Association Partnership (RTAP) makes available a $1,000 scholarship to cover eligible costs (travel, lodging and meals). The City will initially incur the costs and be reimbursed by RTAP when Bruce returns from the competition. In addition, there are funds in the transit budget to cover costs in excess of the scholarship amount. Please consider this request and we will await your decision at the February 23, 1999, council meeting. If you have any questions, please contact me. Enc. I:\FORMS \TRAVEL TRAVEL APPROVAL REQUEST FORM Utilize this form in all cases that exceed one working day NAME: Bruce Runke DEPT: Transit DA" February 17, 19 Conference name or purpose of travel Community Transportation Assoc of Ame ca National Bus R oadec Destination New Orleans, LA Estimated Mileage_, Total estimated travel cost (including lodging, meals & registration) $ 1, 000 Overnight stay? YES x NO Date Leaving May 20, 1999 Date Returnin May 25, 1999 Is the above conference/ budgeted for the current year? YES NO *NOTE: MN Rural Transportation Assoc. grants up to a $1,000 scholarship to cover Estimated amount of travel budget r emainin g before this request $ 600 most of the costs Upon return, attach all receipts to a completed expense report. Cash advance checks will be returned to your is department. Amt Requested $ Check payable to: Purpose Approx. Amt Requested $ 390.00 Check payable to: pending Purpose 3 nights lodg ing Amt Requested $ Check payable to: Amt Requested $ Check payable to: Mail Check (include registration forms) Return check to department Purpose Purpose Department Director's Approval Account Code Finance Director's App al 1 City Administrator's Approval PROVIDE THIS COMPLETED FORM ALONG WITH REGISTRATION FORMS TO FINANCE DEPARTMENT 7 DAYS PRIOR TO DATE LEAVING OR DATE OF CONFERENCE. REFERENCE CITY TRAVEL POLICIES 3.22 AND 3.23. yn 1) �I a aUe Z r X lex uLorer ce kn 46(J e/•PnL 1 7 l e �A /O55e Sl0 S, h °L lee - -s o_ ao a "2 , i I t:\FORMS \TRAVEL CAY °I TRAVEL APPROVAL REQUEST FORM Utilize this form in all cases that exceed one working day NAME: L g wec -n-&E W, v.�E DEPT: PNCKs Zc cr�S f DATE: Conference name or purpose of travel Wk Destination '�LEC-4L1E--P- s ASSO. E Estimated Mileage Z o 6 0 N t wA; Total estimated travel cost (including lodging, meals & registration) $ t 2 0 0 o � It Overnight stay? YES t NO Date Leaving 3 - 16 Date Returning 3 - L l Is the above conferencel budgeted for the current year? YES X NO Estimated amount of travel budget remaining before this request Upon return, attach all receipts to a completed expense report. Cash advance checks will be returned to your department. Amt Requested $ Check payable to: Purpose Amt Requested $ Check payable to: Purpose Amt Requested $ Check payable to: Purpose Amt Requested $ Check payable to: Mail Check (include registration forms) Return check to department Purpose APPROVALS: Department Director's Approval �. Account Code Finance D'irector's Approval City Administrator's Approval G�1" PROVIDE THIS COMPLETED FORM ALONG WITH REGISTRATION FORMS TO FINANCE DEPARTMENT 7 DAYS PRIOR TO DATE LEAVING OR DATE OF CONFERENCE. REFERENCE CITY TRAVEL POLICIES 3.22 AND 3.23. Y cos c); co,4e,KE w :il 3e PA�o i3y w.R.A. C Hutchinson City Center 111 13a Slreet SE Rutchlnvon, MN 55350.2522 320. 587- 5151/Fu 320. 234.4240 MEMORANDUM DATE: February 17, 1999 • TO: Hutchinson City Council FROM: [.Y81b)tT[tHl Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a final plat. HISTORY On December 14, 1998, Bruce Naustdal, submitted a preliminary and final plat to be known as "Second Addition to South Lakewood Estates" located east of First Addition to South Lakewood Estates. The plat was approved at the regular meeting of the Planning Commission on Tuesday, February 16, 1999, at which time there were no neighboring property owners objecting to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surroundmg property owners as well as published in the Hutchinson Leader on Thursday, February 4, 1999 DENIAL _ APPROVAL X (with staff recommendation and following terms and conditions) UNANIMOUS X CONSENSUS _ SPLIT 'IONS A variance is required because the cul-de -sac length does not meet ordinance requirements. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission cc Bruce Naustdal Diane Sorenson N.md m recyckd paper - 4 _�� -1 Hutchinson Planning Commission eTep EW-H"K nw A IrYe _ loe•o E IIDOff 7 r EMaMen . e L . FOURTH ADDITION LA D - itAR4C' b pu,l 11 10 .LiJ `I4bn, Of .o,«m. we ,Ire.n •n rM mop. � /�/ � ; ..+ • aa n ..f ..v BLOC 2Y= tan.n n... c� / / n rwlnp. ,h•.n n o rol, _ _ _ •gyp 3 BLOCK 3 et n. W / �a on , M wino nn. of m. sE li{ _AKEWVVµ T - - - /-' rp6•575 T.I'.6 r . R.X W. Men b V ,' io•L�. , - lov.a D.wllp m riea ee•zew. THIRD ADDI l 4 TO NI9'68'30 -E ..L .,✓., •az3e E, _ Y�j1? Y - _ r '�ren marummt roww —_ - -- 20.80 Y / ; •"p'�ly� e n 6 �• '� � 1 r`r /)? e , 1 :2 m[n DY I{ IMn wen DO W [w" / * �1�,re \GK'S _� _____._____L' /./ �Q• 4 p to � � � / �i +.e by Linn.. W. 24329. Q +..� f ,.• / / of O •I % / /✓ \ GO ly / 1a6. / IY ,y b• e � i l / 11 0.. 2 3L.� .lest • J , 01 -' �P\`- �� ;, Zo _ - _ ,' P / 1 n•{e / N SY a g Y - (.2317 �• ' I ` 1 di:p I. , Olt BLOCK 4' - D , 4' 1 crarEc i - - -- rn ao�.3g �_o —• --.:� ��.�- �j�� y — . •w >, - ------- ze•w ; i i r.'48 T77.83 e - -` Nae•ze•ze•w r.ea ' UNPLATf6 - -la ' -- T�G�innln4rf CITi0.MAP Seco Add t 4on 4o SocA 6.,ct6.vo d Es l4e s I � n.nN cu,ltY roar ron furvq, el .. e R.e•rr , Dr oarO D, s v n my se, l and 5 14 e+ u• , +.r f. a .0 u+tl In .51. ,. w.n.rr Lane ,ur v.Ye• ..d., I.. Ian •r In l,e el �yf ul +nue e. 'C:. I ' M.r • I J JC t IM e.annpr . t IM loom on IM 1 , 4 .R. i a X 1 16 .a n R.3a N99-2 n n p . .Rnp al Nest•ze'ze'v. I on m.num.m tsvnn S i mch oy 1 mcn r s.e by LICOnI. No. 243 29. D wNItM o1 .affwtwn. ae Jwen .n M. Mp. LAKEWOOD TERRACE THIRD ADDITION TO N I6.58'58•E - ' t ' - - - - on pg. W F- Q o Q ti 0 2 0 � 1 .. Y U W 3 6 g r m' m _b 2 3 i �I — L - I �I / BLOCK 2 FOURTH. ADDITION 70 -.:h E'NOOD TERRACE h BLOCK 3 / ' Nz�rorex•E j 1 0600 W42 S S I - 21. / L• Izm 2 11 Sao h L•25.23 / 1 0M48 - 7 3 /' � BLOCK of 4 N7q.y5 'O0• N , 2pJ ' —, 14e.17 7 / 1 \ 'oe• ba 2Us 1 1'23' \J 6 f I I ro _! _ J nl 578y 1'2p•f >� 1 mss' +�. •( I s I N88 121.38 UNPLATTE', 0 0 Q a N88 777.83 MFN BY THFSE DDF.SENTS: That Bruce Nousidal and Denise L. `Jaultdal, husband and wile, and that Kon R. Sorensen and Diane M. Sorensen, :nd wile, tee owners. and that Citizen Bank and Trust Co., Hutchinson, Minnesota, a Minnesota Corporation, mongagee, of the following described : in me County at McLeod, State of Minnesota. to wit: r of the South Hav of Section 2. Township 116 North, Range 30 West, McLeod County, Minnesota, described as follows: Commencing at the southeast f said Section 2'. •nence North 89 degrees 28 minutes 26 seconds West, assumed bearing, along the sough line of the Southeast Outgrow said Section once of '972.:8 feet: thence North O degrees 04 minutes 26 seconds West 1328.81 feet. thence North 89 degrees 28 minutes 26 seconds West leer to me point of beginning of the land to be described: thence continuing North 89 degrees 28 minutes 28 seconds West 121.38 feel: thence North ees 15 minutes 01 seconds West 201.29 leer to the southeast corner of FIRST ADDITION TO SOUTH LAKEWOOD ESTATES, according to the recorded , eof: thence Norm 0 degrees 18 minutes 40 seconds East, along the easterly line of said FIRST ADDITION TO SOUTH LAKEWOOD ESTATES. 293.14 'nce North 26 degrees 57 minutes 52 seconds East, along said easterly line, 84.25 feet to the northeast corner of said FIRST ADDITION TO SOUTH )D ESTATES: thence North 16 degrees 58 minutes 58 seconds East 20.60 feet to the southwest corner of Lot 5. Block 2, FOURTH ADDITION TO OD TERRACE, according to the recorded plat thereof: thence South 89 degrees 42 minutes 36 seconds East. along the south line of said Lot 5, to a 1.40 feet westerly of the southeast corner of said Lot 5: thence South 81 degrees 51 minutes 21 seconds East 64.21 feet to a point on the sterly prolongation of the southeasterly line of said Lot 5 a distance of 10.00 toot southwesterly at the southeast corner of said Lot 5: theme North s 57 minutes 52 seconds East 10.00 feet to said southeast corner: thence South 89 degrees 42 minutes 36 seconds East. along the sough tine at TH ADDITION TO LAKEWOOD TERRACE and along the south Ilne of FIFTH ADDITION TO LAKEWOOD TERRACE, according to the recorded plat thereof, ar thence South 28 degrees 57 minutes 52 seconds West 179.17 feet: thence South 10 degrees 18 minutes 40 seconds West 283.80 feet to the beginning. 3u 11K c�Z0. �k-u, 40 �� will 0 l kt.woeod sL m I S,nrh w X 1 /..I 3w c.mw of l Sawn 2. T.I le X...36 V. tit SE 1 _ _��;— — L_ S.M. 2 /lf M fllM.ld1 YN /ID co O Ci JO • a •?o b 10 � F R• x 1•M _b 2 3 i �I — L - I �I / BLOCK 2 FOURTH. ADDITION 70 -.:h E'NOOD TERRACE h BLOCK 3 / ' Nz�rorex•E j 1 0600 W42 S S I - 21. / L• Izm 2 11 Sao h L•25.23 / 1 0M48 - 7 3 /' � BLOCK of 4 N7q.y5 'O0• N , 2pJ ' —, 14e.17 7 / 1 \ 'oe• ba 2Us 1 1'23' \J 6 f I I ro _! _ J nl 578y 1'2p•f >� 1 mss' +�. •( I s I N88 121.38 UNPLATTE', 0 0 Q a N88 777.83 MFN BY THFSE DDF.SENTS: That Bruce Nousidal and Denise L. `Jaultdal, husband and wile, and that Kon R. Sorensen and Diane M. Sorensen, :nd wile, tee owners. and that Citizen Bank and Trust Co., Hutchinson, Minnesota, a Minnesota Corporation, mongagee, of the following described : in me County at McLeod, State of Minnesota. to wit: r of the South Hav of Section 2. Township 116 North, Range 30 West, McLeod County, Minnesota, described as follows: Commencing at the southeast f said Section 2'. •nence North 89 degrees 28 minutes 26 seconds West, assumed bearing, along the sough line of the Southeast Outgrow said Section once of '972.:8 feet: thence North O degrees 04 minutes 26 seconds West 1328.81 feet. thence North 89 degrees 28 minutes 26 seconds West leer to me point of beginning of the land to be described: thence continuing North 89 degrees 28 minutes 28 seconds West 121.38 feel: thence North ees 15 minutes 01 seconds West 201.29 leer to the southeast corner of FIRST ADDITION TO SOUTH LAKEWOOD ESTATES, according to the recorded , eof: thence Norm 0 degrees 18 minutes 40 seconds East, along the easterly line of said FIRST ADDITION TO SOUTH LAKEWOOD ESTATES. 293.14 'nce North 26 degrees 57 minutes 52 seconds East, along said easterly line, 84.25 feet to the northeast corner of said FIRST ADDITION TO SOUTH )D ESTATES: thence North 16 degrees 58 minutes 58 seconds East 20.60 feet to the southwest corner of Lot 5. Block 2, FOURTH ADDITION TO OD TERRACE, according to the recorded plat thereof: thence South 89 degrees 42 minutes 36 seconds East. along the south line of said Lot 5, to a 1.40 feet westerly of the southeast corner of said Lot 5: thence South 81 degrees 51 minutes 21 seconds East 64.21 feet to a point on the sterly prolongation of the southeasterly line of said Lot 5 a distance of 10.00 toot southwesterly at the southeast corner of said Lot 5: theme North s 57 minutes 52 seconds East 10.00 feet to said southeast corner: thence South 89 degrees 42 minutes 36 seconds East. along the sough tine at TH ADDITION TO LAKEWOOD TERRACE and along the south Ilne of FIFTH ADDITION TO LAKEWOOD TERRACE, according to the recorded plat thereof, ar thence South 28 degrees 57 minutes 52 seconds West 179.17 feet: thence South 10 degrees 18 minutes 40 seconds West 283.80 feet to the beginning. 3u 11K c�Z0. �k-u, 40 �� will 0 l kt.woeod sL m I S,nrh w X 1 /..I 3w c.mw of l Sawn 2. T.I le X...36 V. tit SE 1 _ _��;— — L_ S.M. 2 /lf M fllM.ld1 YN /ID co O Ci JO • a •?o b 10 � F R• x 1•M /ID co O Ci JO • a •?o b 10 � F R• x 1•M RESOLUTION NO. 11152 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT TO BE KNOWN AS • SECOND ADDITION TO SOUTH LAKEWOOD ESTATES SUBMITTED BY BRUCE NAUSTDAL AND DIANE SORENSEN WHERE AS, Mr. Bruce Naustdal and Ms. Diane Sorensen, have submitted a preliminary and final plat to be known as SECOND ADDITION TO SOUTH LAKEWOOD ESTATES of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described land in McLeod County, to-wit; Legal Description: Commencing at the southeast corner of said Section 2; thence North 89 degrees 28 minutes 26 seconds West, assumed bearing, along the south line of the Southeast Quarter said Section 2 a distance of 1972.18 feet; thence North 0 degrees 04 minutes 26 seconds West 1328.81 feet; thence North 89 degrees 28 minutes 26 seconds West 777.83 feet to the point of beginning of the land to be described; thence contmumg North 89 degrees 28 minutes 26 seconds West 121.38 feet; thence North 74 degrees 15 minutes 01 seconds West 201.29 feet to the southeast corner of FIRST ADDITION TO SOUTH LAKEWOOD ESTATES, according to the recorded plat thereof; thence North 10 degrees 18 minutes 40 seconds East, along the easterly line of said FIRST ADDITION OF SOUTH LAKEWOOD ESTATES, 293.14 FEET; THENCE North 28 degrees 57 minutes 52 seconds East, along said easterly line, 84.26 feet to the northeast comer of said FIRST ADDITION TO SOUTH LAKEWOOD ESTATES; thence North 16 degrees 58 minutes 58 seconds East 20.80 feet to the southwest corner of Lot 5, Block 2, FOURTH ADDITION TO LAKEWOOD TERRACE, according to the recorded plat thereof; thence South 89 degrees 42 minutes 36 seconds East, along the south line of said Lot 5, to a point 68.40 feet westerly of the southeast corner of said Lot 5; thence South 81 degrees 51 minutes 21 seconds East 64.21 feet to a point on the southwesterly prolongation of the southeasterly line of said Lot 5 a distance of 10.00 feet southwesterly of the southeast corner of said Lot 5; • thence North 28 degrees 57 minutes 52 seconds East 10.00 feet to said southeast corner; thence South 89 degrees 42 minutes 36 seconds East, along the south line of said FOUTH ADDITION TO LAKEWOOD TERRACE and along the south line of FIFTH ADDITION TO LAKEWOOD TERRACE, according to the recorded plat thereof, 216.56 feet; thence South 28 degrees 57 minutes 52 seconds West 179.17 feet; thence South 10 degrees 18 minutes 40 seconds West 283.80 feet to the point of beginning. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That said preliminary and final plat of SECOND ADDITION TO SOUTH LAKEWOOD ESTATES is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota subject to the following conditions: A variance from the City of Hutchinson Subdivision Ordinance is required for the proposed 750' cul -de -sac. BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Administrator, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City Officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 23rd day of February, 1999. ATTEST: Gary D. Plotz City Administrator 0 Marlin Torgerson Mayor Hutchinson City Center 0 111 Hu Street SE Hutelthma, MN 55330.2422 320-587- 5151/Fm 320.2344240 MEMORANDUM DATE: February 17, 1999 I * TO: FROM: SUBJECT: HISTORY Hutchinson City Council Hutchinson Planning Commission On February 3, 1999, Bruce Naustdal submitted an application for a variance to add a 350' cul -de -sac to an existing 400' dead end road. A hearing was held at the regular meeting of the Planning Commission on Tuesday, February 16, 1999, at which time there was no one present objecting to the request. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, February 4, 1999. RECOMMENDATION DENIAL _ APPROVAL x (with staff recommendation and following terms and conditions) UNANIMOUS x CONDITIONS: CONSIDERATIONSIDIRECTI VES: SPLIT Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission 0 cc: Bruce Naustdal Diane Sorenson pd, ad m wyckd pope, . "// -�')- -2 Pursuant to Section 6.04, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. RESOLUTION NO . 11153 RESOLUTION GRANTING VARIANCE FROM SECTION 12.80 OF SUBDIVISION • ORDINANCE NO. 466 TO ALLOW A VARIANCE REQUESTED BY BRUCE NAUSTDAL AND DIANE SORENSEN TO ADD A 350' CUL -DE -SAC LOCATED IN SECOND ADDITION TO SOUTH LAKEWOOD ESTATES TO AN EXISTING 400' DEAD END STREET (TYLER STREET) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: FINDINGS 1. Bruce Naustdal and Diane Sorensen, have applied for a variance from Section 12.80 of Subdivision Ordinance No. 466 to consider a variance to add a 350' cul-de -sac to an existing 400' dead end road (Tyler Street) to develop low density single family residences located east of First Addition to South Lakewood Estates with the following legal description: Legal Description: Commencing at the southeast comer of said Section 2; thence North 89 degrees 28 minutes 26 seconds West, assumed bearing, along the south line of the Southeast Quarter said Section 2 a distance of 1972.18 feet; thence North 0 degrees 04 minutes 26 seconds West 1328.81 feet; thence North 89 degrees 28 minutes 26 seconds West 777.83 feet to the point of beginning of the land to be described; thence continuing North 89 degrees 28 minutes 26 seconds West 121.38 feet; thence North 74 degrees 15 minutes 01 seconds West 201.29 feet to the southeast comer of FIRST ADDITION TO SOUTH LAKEWOOD ESTATES, according to the recorded plat thereof, thence North 10 • degrees 18 minutes 40 seconds East, along the easterly line of said FIRST ADDITION OF SOUTH LAKEWOOD ESTATES, 293.14 FEET; THENCE North 28 degrees 57 minutes 52 seconds East, along said easterly line, 84.26 feet to the northeast corner of said FIRST ADDITION TO SOUTH LAKEWOOD ESTATES; thence North 16 degrees 58 minutes 58 seconds East 20.80 feet to the southwest comer of Lot 5, Block 2, FOURTH ADDITION TO LAKEWOOD TERRACE, according to the recorded plat thereof; thence South 89 degrees 42 minutes 36 seconds East, along the south line of said Lot 5, to a point 68.40 feet westerly of the southeast comer of said Lot 5; thence South 81 degrees 51 minutes 21 seconds East 64.21 feet to a point on the southwesterly prolongation of the southeasterly line of said Lot 5 a distance of 10.00 feet southwesterly of the southeast comer of said Lot 5; thence North 28 degrees 57 minutes 52 seconds East 10.00 feet to said southeast comer, thence South 89 degrees 42 minutes 36 seconds East, along the south line of said FOUTH ADDITION TO LAKEWOOD TERRACE and along the south line of FIFTH ADDITION TO LAKEWOOD TERRACE, according to the recorded plat thereof, 216.56 feet; thence South 28 degrees 57 minutes 52 seconds West 179.17 feet; thence South 10 degrees 18 minutes 40 seconds West 283.80 feet to the point of beginning. 2. The Planning Commission has reviewed the application for a variance and has recommended to the City Council that the application for variance be approved as set forth above. 3. The Council has considered the effect of the proposed variance upon the health, safety, and welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the public safety, and the values of property in the surrounding area and the effect of the proposed variance upon the Comprehensive Plan. �J —(� / °Z 4. Because of conditions on the subject property and on the surrounding property, it is possible to use the subject property in such a way that the proposed variance will not impair an adequate supply of light and air to adjacent property, unreasonably diminish or impair health safety, comfort, morals, or in any other aspect be contrary to the intent of the ordinance and the Comprehensive Plan. The special conditions applying to the structure or land in question are peculiar to such property or immediately adjoining property and do not apply generally to other land or structures in the district in which such land is located. 6. The granting of the application is necessary for the preservation and enjoyment of a substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is necessary to alleviate demonstrable hardship or difficulty. CONCLUSION The application for the variance for the purpose designated is granted based on the findings set forth above Adopted by the City Council this 23rd day of February, 1999. ATTEST: Gary D. Plotz, City Adm. Marlin D. Torgerson, Mayor • • • Hutchinson City Center r] 111 Homan Stttet SE Hutchinson. MN 55350-2522 320.581- 5151/F" 320-236-0240 MEMORANDUM DATE: February 17, 1999 TO: Hutchinson City Council FROM: f.Ytp:lleC Pursuant to Section 3.20 of Subdivision Ordinance Na. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a final plat. HISTORY On January 4, 1999, Tom Palmby, submitted a preliminary plat to be known as "Fairway Estates Second Addition" located southwest of County State Aid Hwy 12. The plat was approved at the regular meeting of the Planning Commission on Tuesday, February 16, 1999, at which time there were no neighbormg property owners objecting to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, February 4, 1999. RECOMMENDATION DENIAL _ APPROVAL X (with staff recommendation and following terms and conditions) UNANIMOUS X CONSENSUS _ SPLIT _ CONDITIONS Approval contingent upon requirements listed in John Rodeberg's memo dated January 25, 1999, and the preconstruction minutes of January 25 and February 10, 1999 are met, and an opinion of title is submitted. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission cc: Tom Palmby Sam Montgomery 40 Primed m r«ycrd paM - -/ —/P —,� Hutchinson Planning Commission Preliminary Plat VJ M & P PARTNERS, INC. !'+� PAItCBL B —9 If- a_ ` 1 —PARCO. C .� o• 1 i t � J °SJ FAIRWAY ESTATES SECOND ADDITION w.. � � v.r N ..Ul. f.rt iaT ✓_ r.r sP.+ rr.rr w r.n wrr w:+r�+o�w n - 1,u 1✓, IN N IG w' +.r r a r •- + 2 G _ I r V \1� lob aum � ti %.� `�•n ` I I 8.43 w, 7 ' F4 n a� r �t All. ,tfYq X14,. CO.AIIe[ i m..T n Mw IYti1 � W f �Yr w 1M�1 w q � y -hn ..a.rrfrr wl .y�wrv.rrw III as e{ i -n pi u.._,, e.aae o-x era w' :: �l 1 l� =r, a� r �t All. -ROM : RLK LTD. PHONE NO. 612 933 1153 Feb. 16 1999 10:28,41 Pa 'a 01 6 � I \ n I � r y r / ! " loo e I M1 `•' ''v 4 X12 Mg 20 1 r ' ol 16 POND / f 3 � 19 17 / 6 i _ 18 3 MINUTES PRELIMINARY PLAT FOR FAIRWAY ESTATES 2 ND ADDITION • February 10, 1999 Staff comments on the preliminary plat received February 4, 1999. Parcel A • Private Road lining up with Oakwood Lane will be called Oakwood Court or Oakwood Circle. • Hutchinson Utilities requests a blanket easement in the green space area outside the lots. • Verification from the county is needed for ownership on Parcel 19 of the County Plat. • A quit claim deed will be executed simultaneously with the final plat on Old County Hwy 12. • The sidewalk needs to be at least 10' wide and connect to the City sidewalks, if any park dedication will be credited. • Clarify the acreage in Parcel A. 'There are two difference acreages noted. • Zoning will be PDD -RI. • Parkland dedication will be per R -1 standards. • The plat meets fire code standards. Parcel B • The developer will be assessed for one -half of adjacent Koglin Rd. This will be addressed in the development agreement. • Lot 21 access has to be set back 50' from Koglin Road. Note that this lot has street on three sides. • County Hwy 12 is shown as County Hwy 29, change to County Hwy 12. • The area labeled Park should be changed to Outlot "D" since it is not going to be a public park. • • It is proposed to set a maximum driveway width requirement (24) to preserve space for snow storage. The width may be increased outside of the right -of -way. • Noted pond will be privately developed and maintained. City design standards must be followed (10:1 bench for F vertical distance either side of NWL). Easement for maintenance access should be noted. Additional Comments • The $800.00 electric service fee applies to every meter. • A separate meter is recommended for the street lights in the private area and the developer is recommended to purchase street lights from the Hutchinson Utilities. • Utilities will work with the developer in locating tranformers. • A 8 -112 x 1 Isketch of development on Outlot "A" to be submitted by February 16'. • In Fairway Estates 1" Addition street names are shown as Birdie Lane and Augusta Lane change the street to the northwest to Birdie Court NW and the street to the southeast to Birdie Circle NW. cc: Tom Palmby Sam Montgomery Steve Harvey Mark Scholle PREDEVELOPMENT WORKSHOP MINUTES MEETING DATE: January 25, 1999 •ROJECT NAME: Fairway Estates 2° Addition Preliminary Plat CONTACT PERSONS: Sam Montgomery, 3770 Weeks Ave.. Winsted, MN 55395 PHONE: 1(612) 353 -2268 Tom Palmbv, 114 Sandy Hook Rd. Chanhassen, MN 55317 PHONE: 1(612) 934 -1453 FAX: (612) 934 -1453 DESCRIPTION & LOCATION OF PROJECT: Preliminary and final plat for Fairway Estates 2' Addition located south of Ctv Rd 12 and north of the golf course . A registered land survey is required showing boundary lines of project site with dimensions. All site plans shall be drawn at an engineering scale. If applicable, shoreland, flood fringe /floodway boundaries shall be shown. COMMENTS: • Show Koglin Road on the plat in the area of Lots 19, 20, and 21. There appears to be a major discrepancy in the location of the road that must be clarified and verified. This w i l l most likely require replatting of this portion of the plat. • That portion of old Hwy 12 that is not needed for Koglin Road will have to be claimed with Quit Claim deed. There are existing utilities in the road right -of -way. It is assumed that utilities can be moved at developers cost. Diane Gordon will draw up the quit claim deed identifying utilities location and Koglin Road location. Identify drainage structure located in Lot 19 of the County Road Plat • County will need to research before processing a deed. The city will send a letter recommending moving utilities. An agreement is needed with the county before the planning commission meeting February 16. • RLK will write legal description and technically explain plat layout and what space needs to be provided. or Developer will have streets named before the final plat. Bonnie will give developer a list all street names in the county. Reference John Rodeberg's memo Preliminary Review of Fairway Estates 2i ° Addition Preliminary Plat. dated January 25, 1999 General 1) Twin homes must be zoned R -2. 2) It does not appear sidewalks are required in parcel B. 3) Sidewalks are required in parcel A, and must be connected to the City sidewalk system. The Developer discussed modifying the proposed design on the east end of the parcel to allow access to School Road. 4) Developer will use city design standards for curbs. Parcel A 1) Developer will adjust private road entrance to line up with Oakwood Lane. 2) The eastern island to be eliminated or no curbing using brick in the center of cul -de -sac. 3) Show on the plat how watermain will extend to the east of to Golf Course Rd. 4) The NW cul -de -sac shall be modified in design to allow fire and emergency vehicles to pass through a brick drive area in the island. Design shall be approved by the Fire Chief. 5) Ponding on the east side of plat shall be possibly connected with the city's pond adjacent to School Road, and also allow for proper outletting to the culverts along McLeod Cry. Hwy 12. Parcel B 1 &2) Parcel 19 of the County Road Plat may need to be maintained for drainage. Lots 19, 20 and 21 of Fairway Estates may not be buildable due to road and utility locations and needs. Developer and his engineer shall review their plans for legal and physical constraints.. 3) Evergreen plantings will help screen possible headlight encroachment on CSAH 12. If a fence is constructed the developer • will have an agreement to maintain the fence. A short retaining wall will be required on the curve on Heritage Ave. next to Cry Rd 12. 4) 5) The association will maintain streets and snow removal within the 2 cul -de -sacs, which will be considered as a private drive. 6) Some lots may have common driveways for two lots. Easements will not be platted at these locations. Developer will verify this on plat. Pate 2 Fairway Estates 2' Addition Preconstruction Minutes 1 -27 -99 ADDITIONAL COMMENTS: • The 5800.00 electric service fee for McLeod Coop Power applies to all lots. • The costs of the installation of all street lights are the responsibility of the Developer. Placement and design should be included in the development agreement. After installation the city pays for electricity in the public right -of -way the developer pays in the private area. • Utilities request a green area blanket agreement. Pads should be graded and sidewalk placement staked before placement of electric utilities. Transformers will be placed on the back side of the lot 3 to 5' back from the pad. • Development within 1000' of shoreline needs a conditional use permit. Reference attached letter from the state hydrologist. • It was recommended that the Developer consider developing a layout for Outlot A so that utilities can be properly installed and development can be coordinated with Koglin Road. E 0 E R Hutchinson City Center III Haman suet ss Hot Nh n, MN 55350.2522 320.S67- 51SVFu 320.2314ZO M E M O R A N D U M • General 1) A Planned Development District (PDD) will be required due to the size of the lots and type of development proposed. Development will also require rezoning (currently area is R -1). It is currently assumed that no multi- housing units are proposed, except for potentially Outlot A (future development). This are is noted as "Low Density" in our Comprehensive Plan (R -1 or R -2/2 -3 unit buildings/3 units per acre maximum density). 2) Tot lots, and sidewalk and pond improvements are required by Ordinance and are not considered Park Dedication. Cash contribution to the Park Fund per the Ordinance is assumed. This issue must be reviewed with the Director of PRCE (Parks, Recreation mud Community Education) and approved by the PRCE Board. 3) Sidewalk shown in Parcel A is not connected to a public system, and no sidewalk is shown in Parcel B. The Ordinance requires sidewalk due to the size of the proposed lots (less than 60' wide). Sidewalk should be continuos (connected) and show connections to future public sidewalk on School Road. TO: Planning Staff FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Preliminary Review of Fairway Estates 2° Addition Preliminary Plat DATE: January 25, 1999 Based on my review of the above referenced preliminary plat, I have the following comments: 4) The standard, drive -over curb design designated by the City shall be utilized. Noted design does not meet these standards. Parcel A 1) The private road entrance onto Golf Course Road from Parcel A must line up with Oakwood Lane. It currently appears to be about 50' east of that point. 2) The WI -de -sacs in Parcel A do not appear to meet access standards. The SE cul-de -sac appears close to the minimum 90' diameter standard, but the island will make it unfeasible for large vehicles to turn around. The other cul -de -sac appears to be about 80' in diameter with the potential island obstruction also. 3) The watermain must be looped, as it is over 500' long. It is shown looped back to itself, which is unacceptable. There is access to watermain at Golf Course Road and Heritage Avenue, potentially requiring an extension under the ponding area. 4) The cul -de -sac is over the recommended length. It also has 2 homes over the recommended 24 maximum on a cul -de -sac. Further discussion may be needed. 5) Are the ponding areas on the parcel properly outletted to the culverts under CSAH 12? The East "pond" has had problems previously draining, ands end up being weedy and hard to maintain. This area needs to have proper drainage, and should be reviewed for potential ponding needs. Parcel B 1) Are lots 19, 20 and 21 buildable? There may be utilities in the old R -O -W that would prohibit construction without relocation. 2) Is there the ability to acquire Parcel 19 (County R -O -W- plat)? Where is existing Koglin Road? What will the effect of this development be? There is conflict and confusion in the plans as to where the existing road is! 3) Visual separation of Heritage Road from CSAH 12 will be required to avoid confusion and headlight issues. 4) Is the proposed storm sewer outlet (currently in place?) adequate to handle the increased runoff from the site. Discussion with Crow River Country Club on potential upgrade is recommended. 5) The plat indicates that the two cul -de -sacs will be privately owned and maintained. This would address maintenance concerns raised regarding snow removal. 6) It is recommended to set a maximum driveway width requirement (24') to preserve space for snow storage. The width may be increased outside of the right -of -way. 7) We have concerns regarding the sanitary sewer design. Due to the curvature of the road, manholes are required approximately every 100 feet. The pipe is also proposed to be extended at minimum grade with a 10" line, and is less than 6' to invert. This gives less than 3' of drop • from invert to proposed lowest floor elevation in some locations. With the grade, low flow and increased flow restrictions due to manholes the design creates a situation in which backups are highly possible. We recommend review of the design and consideration of other alternatives (lift station ?). 8) Noted pond will be privately developed and maintained. City design standards must be followed (10:1 bench for 1' vertical distance either side of NWL). Easement for maintenance access should be noted. cc: Gary Plotz — City Administrator file: Fairway Estates 2nd • RESOLUTION NO. 11154 RESOLUTION GIVING APPROVAL OF PRELIMINARY PLAT TO BE KNOWN AS FAIRWAY ESTATES SECOND ADDITION SUBMITTED BY M & P PARTNERS, INC. LOCATED SOUTHWEST OF CSAH 12 WHERE AS, M & P Partners, have submitted a preliminary plat to be known as FAIRWAY ESTATES SECOND ADDITION of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder. and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described land in McLeod County, to-wit; Legal Description: Part of the Southwest Quarter of Section 25, Township 117, Range 30, lying Northeast of Old County State Aid Highway 12. Part of Old County State Aid Highway No. 12 to be deeded. Parcel 19, McLeod County Right-of-way plat No. 29. EXCEPT Plat of Fairway Estates and Mcleod County Right -of -Way Plat No. 29. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That said preliminary plat of FAIRWAY ESTATES SECOND ADDITION is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota subject to the following conditions: • Requirements listed in John Rodeberg's memo dated January 25, 1999, and the pre - construction minutes of January 25 and February 10, 1999. • Title Opinion is to be submitted BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Administrator, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City Officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 23rd day of February, 1999. ATTEST: Gary D. Plotz Marlin Torgerson Citv Administrator Ma_vor Hutchinson City Center r� 111H, n Sleset SE Hutchinson, MN 55350.2522 320.587- 515UF" 320.234 -4240 MEMORANDUM DATE: February 17, 1999 0 TO: Hutchinson City Council FROM: SUBJECT: Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a Planned Unit Development. HISTORY On January 4, 1999, Thomas Palmby, P and M Partners, submitted a request for a planned unit development. A public hearing was held at the regular meeting of the Planning Commission on Tuesday, February 16, 1999, at which time there were no neighboring property owners objecting to the request. FINDINGS OF FACT 1. The required application and plat maps were submitted and the appropriate fee Paid. 2. Notices were mailed to the surrounding property owners as well as published to the Hutchinson Leader on Thursday, February 4, 1999. RECOMMENDATION DENIAL _ APPROVAL X (with staff recommendation and following terms and conditions) UNANIMOUS X CONSENSUS _ SPLIT CONDITIONS Approval contingent upon requirements listed in John Rodeberg's memo dated January 25, 1999, and the preconstmction minutes of January 25 and February 10, 1999 are met, and an opinion of title is submitted. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission cc: Tom Palmby Sam Montgomery Ruud on recycled papa . '�z -6�)- "�-/ Hutchinson Planning Commission ! 0 0 .� .H. Z�i \ Preliminary Plat M & P PARTNERS, INC. fill t FAIRWAY ESTATES SECOND ADDITION PARCEL B MMOT A Y I i y�j f s— III , I i•?t �r �.. 4 I PARCEL C ) I °L� I� �I I ' ww , a N , i - - - - -- k sc 1� r I r .. .a wO Y. M. M1V u. -wll r 1.11 w1 -ew. l [n.w MOVn opo�wac r� / i ________________ �� I E y M ItFENO � • J Lw..I n...rwwM• Y1) m rGw I wY V .M w i r \ 1 PpS � iii: Ip Iii t �€ i f of y 7l d !i 2 / i ________________ �� I E y M ItFENO � • J Lw..I n...rwwM• Y1) m rGw I wY V .M w i r \ 1 PpS � iii: Ip Iii t �€ i f of y 7l d !i -PREDEVELOPMENT WORKSHOP MINUTES MEETING DATE: January 25. 1999 0 ROJECT NAME: Fahwav Estates 2"d Addition Preliminary Plat CONTACT PERSONS: Sam Montgomery 3770 Weeks Ave Winsted. MN 55395 PHONE: 1(612) 353 -2268 Tom Palmbv, 114 Sandv Hook Rd. Chanhassen. MN 55317 PHONE: 1(612) 934 -1453 FAX: (612) 934 -1453 DESCRIPTION & LOCATION OF PROJECT: Preliminary and final plat for Fairway Estates 2n Addition located south of Cry Rd 12 and north of the eolf course A registered land survey is required showing boundary lines of project site with dimensions. All site plans shall be drawn at an engineering scale. If applicable, shoreland, flood fringe/floodway boundaries shall be shown. COMMENTS: • Show Koglin Road on the plat in the area of Lots 19, 20, and 21. There appears to be a major discrepancy in the location of the road that must be clarified and verified. This will most likely require replatting of this portion of the plat. • That portion of old Hwy 12 that is not needed for Koplin Road will have to be claimed with Quit Claim deed. There are existing utilities in the road right -of -way. It is assumed that utilities can be moved at developers cost. Diane Gordon will draw up the quit claim deed identifying utilities location and Koglin Road location. Identify drainage structure located in Lot 19 of the County Road Plat • County will need to research before processing a deed. The city will send a letter recommending moving utilities. An agreement is needed with the county before the planning commission meeting February 16. • RLK will write legal description and technically explain plat layout and what space needs to be provided. 0 Developer will have streets named before the final plat. Bonnie will give developer a list all street names in the county. Reference John Rodeberg's memo Preliminary Review of Fairway Estates T Addition Preliminary Plat. dated January 25, 1999 General I) Twin homes must be zoned R -2. 2) It does not appear sidewalks are required in parcel B. 3) Sidewalks are required in parcel A, and must be connected to the City sidewalk system. The Developer discussed modifying the proposed design on the east end of the parcel to allow access to School Road. 4) Developer will use city design standards for curbs. - Parcel A l) Developer will adjust private road entrance to line up with Oakwood Lane. 2) The eastern island to be eliminated or no curbing using brick in the center of cul-de -sac. 3) Show on the plat how watermain will extend to the east of to Golf Course Rd. 4) The NW cul-de -sac shall be modified in design to allow fire and emergency vehicles to pass through a brick drive area in the island. Design shall be approved by the Fire Chief. 5) Ponding on the east side of plat shall be possibly connected with the city's pond adjacent to School Road. and also allow for proper outletting to the culverts along McLeod Cty. Hwy 12. Parcel B 1 &2) Parcel l9 of the County Road Plat may need to be maintained for drainage. Lots 19, 20 and 21 of Fairway Estates may not be buildable due to road and utility locations and needs. Developer and his engineer shall review their plans for legal and physical constraints.. 3) Evergreen plantings will help screen possible headlight encroachment on CSAH 12. If a fence is constructed the developer • will have an agreement to maintain the fence. A short retaining wall will be required on the curve on Heritage Ave. next to Cty Rd 12. 4) 5) The association will maintain streets and snow removal within the 2 cul -de -sacs, which will be considered as a private drive. 6) Some lots may have common driveways for two lots. Easements will not be platted at these locations. Developer will verify this on plat. # 4 ` ,/ Pace 2 Fainwav Estates 2" Addition Preconstruction Minutes 1 -27 -99 ADDITIONAL COMMENTS: • The $800.00 electric service fee for McLeod Coop Power applies to all lots. • The costs of the installation of all street lights are the responsibility of the Developer. Placement and design should be included in the development agreement After installation the city pays for electricity in the public right -of -way the developer pays in the private area. • Utilities request a green area blanket agreement. Pads should be graded and sidewalk placement staked before placement of electric utilities. Transformers will be placed on the back side of the lot 3 to S' back from the pad. • Development within 1000' of shoreline needs a conditional use permit Reference attached letter from the state hydrologist • It was recommended that the Developer consider developing a layout for Outlot A so that utilities can be properly installed and development can be coordinated with Koghn Road. • 0 Hutchinson City Center 111 Hamer Sb SE HakWawn, MN $5350.7522 320.Sff7- 51511Fu 320.2341240 M E M O R A N D U M TO: Planning Staff FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Preliminary Review of Fairway Estates 2e Addition Preliminary Plat DATE: January 25, 1999 Based on my review of the above referenced preliminary plat, I have the following comments: General 1) A Planned Development District (PDD) will be required due to the size of the lots and type of development proposed. Development will also require rezoning (currently area is R -1). It is currently assumed that no multi- housing units are proposed, except for potentially Outlot A (future development). This are is noted as "Low Density" in our Comprehensive Plan (R -1 or R -2/2 -3 unit buildings/3 units per acre maximum density). 2) Tot lots, and sidewalk and pond improvements are required by Ordinance and are not considered Park Dedication. Cash contribution to the Park Fund per the Ordinance is assumed. This issue must be reviewed with the Director of PRCE (Parks, Recreation and Community Education) and approved by the PRCE Board. 3) Sidewalk shown in Parcel A is not connected to a public system, and no sidewalk is shown in Parcel B. The Ordinance requires sidewalk due to the size of the proposed lots (less than 60' wide). Sidewalk should be continuos (connected) and show connections to future public sidewalk on School Road. 4) The standard, drive -over curb design designated by the City shall be utilized. Noted design does not meet these standards. 1] Parcel A 1) The private road entrance onto Golf Course Road from Parcel A must line up with Oakwood Lane. It currently appears to be about 50' east of that point. 2) The cul-de -sacs in Parcel A do not appear to meet access standards. The SE cul-de -sac appears close to the minim 90' diameter standard, but the island will make it unfeasible for large vehicles to turn around. The other cul-de -sac appears to be about 80' in diameter with the potential island obstruction also. 3) The watermain must be looped, as it is over 500' long. It is shown looped back to itself, which is unacceptable. There is access to watermain at Golf Course Road and Heritage Avenue, potentially requiting an extension under the ponding area rrmmd =PRW - 4) The cul-de -sac is over the recommended length. It also has 2 homes over the recommended 24 maximum on a cul-de -sac. Further discussion may be needed. 5) Are the ponding areas on the parcel properly outletted to the culverts under CSAH 12? The East is "pond" has had problems previously draining, ands end up being weedy and hard to maintain. This area needs to have proper drainage, and should be reviewed for potential ponding needs. Parcel B 1) Are lots 19, 20 and 21 buildable? There may be utilities in the old R -O -W that would prohibit construction without relocation. 2) Is there the ability to acquire Parcel 19 (County R -O -W- plat)? Where is existing Koglin Road? What will the effect of this development be? There is conflict and confusion in the plans as to where the existing road is! 3) Visual separation of Heritage Road from CSAH 12 will be required to avoid confusion and headlight issues. 4) Is the proposed storm sewer outlet (currently in place ?) adequate to handle the increased runoff from the site. Discussion with Crow River Country Club on potential upgrade is recommended. 5) The plat indicates that the two cul-de -sacs will be privately owned and maintained. This would address maintenance concerns raised regarding snow removal. 6) It is recommended to set a maximum driveway width requirement (24') to preserve space for snow storage. The width may be increased outside of the right -of -way. .) We have concerns regarding the sanitary sewer design. Due to the curvature of the road, manholes are required approximately every 100 feet. The pipe is also proposed to be extended at minim grade with a 10" line. and is less than 6' to invert. This gives less than 3' of drop from invert to proposed lowest floor elevation in some locations. With the grade, low flow and increased flow restrictions due to manholes the design creates a situation in which backups are highly possible. We recommend review of the design and consideration of other alternatives (lift station ?). 8) Noted pond will be privately developed and maintained. City design standards must be followed (10:1 bench for V vertical distance either side of NWL). Easement for maintenance access should be noted. cc: Gary Plotz— CityAdministrator file: Fairway Estates 2nd MINUTES PRELIMINARY PLAT FOR FAIRWAY ESTATES 2` O ADDITION February 10, 1999 Staff comments on the preliminary plat received February 4, 1999. Parcel A • Private Road lining up with Oakwood Lane will be called Oakwood Court or Oakwood Circle. • Hutchinson Utilities requests a blanket easement in the green space area outside the lots. • Verification from the county is needed for ownership on Parcel 19 of the County Plat • A quit claim deed will be executed simultaneously with the final plaf on Old County Hwy 12. • The sidewalk needs to be at least 10' wide and connect to the City sidewalks, if any park dedication will be credited. • Clarify the acreage in Parcel A. There are two difference acreages noted. • Zoning will be PDD -RI. • Parkland dedication will be per R -1 standards. • The plat meets fire code standards. Parcel B • The developer will be assessed for one -half of adjacent Koglin Rd. This will be addressed in the development agreement. • Lot 21 access has to be set back 50' from Koglin Road Note that this lot has street on three sides. • County Hwy 12 is shown as County Hwy 29, change to County Hwy 12. • The area labeled Park should be changed to Outlot "D" since it is not going to be a public park. • It is proposed to set a maximum driveway width requirement (24') to preserve space for snow storage. The width may be increased outside of the right -0f - -way. • Noted pond will be privately developed and maintained. City design standards must be followed (10:1 bench for 1' vertical distance either side of NWL). Easement for maintenance access should be noted. Additional Comments • The $800.00 electric service fee applies to every meter. • A separate meter is recommended for the street lights in the private area and the developer is recommended to purchase street lights from the Hutchinson Utilities. • Utilities will work with the developer in locating tranformers. • A 8 -I2 x 11 sketch of development on Outlot "A" to be submitted by February 16 • In Fairway Estates 1" Addition street names are shown as Birdie Lane and Augusta Lane change the street to the northwest to Birdie Court NW and the street to the southeast to Birdie Circle NW. cc: Tom Palmby Sam Montgomery Steve Harvey Mark Scholle 0 • RESOLUTION NO. 11155 RESOLUTION GRANTING PLANNED DEVELOPMENT DISTRICT UNDER SECTION 8.17 OF ZONING ORDINANCE NO. 464 TO ALLOW A PLANNED DEVELOPMENT DISTRICT TO BE LOCATED IN FAIRWAY ESTATES SECOND ADDITION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Mr. Tom Palmby and Mr. Sam Montgomery, M & P Partners, Inc., have made application to the City Council for a Planned Development District under Section 8.17 of Zoning Ordinance No. 464 with the following legal description: LEGAL DESCRIPTION: Part of the Southwest Quarter of Section 25, Township 117, Range 30, lying Northeast of Old County State Aid Highway 12. Part of Old County State Aid Highway No. 12 to be deeded. Parcel 19, McLeod County Right -of- way plat No. 29. EXCEPT Plat of Fairway Estates and McLeod County Right -of -Way Plat No. 29. 2. The City Council has considered the recommendation of the Planning Commission and the • effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use will not be detrimental to the health, safety, or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for Planned Development District for the purpose designated is granted based on the findings set forth above subject to the following conditions: • Requirements listed in John Rodeberg's memo dated January 25, 1999, and the pre - construction minutes of January 25 and February 10, 1999. • Title Opinion is to be submitted Adopted by the City Council this 23rd day of February, 1999. ATTEST: Gary D. Plotz City Administrator Marlin Torgerson Mayor 4 -(9L)4 C DATE: February 17, 1999 TO: Hutchinson City Council Hutchinson City Center MEMORANDUM Ill Hawn Street SE Hutchinson, MN 55350-2522 320.581- 5151/F" 320.2344240 FROM: Hutchinson Planning Commission SUBJECT: _CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT REQUESTED BY M AND P PARTNERS, INC. TO DEVELOP 54 BUILDMG UNITS CONSISTING OF SINGLE FAMILY DWELLINGS LOCATED NORTHEAST OF OLD COUNTY STATE AID HWY 12 IN FAIRWAY ESTATES SECOND ADDITION. Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY: On January 4, 1999, M and P Partners, Inc. submitted an application to consider a conditional use permit to develop 54 building units consisting of single family dwellings located northeast of old County State Aid Hwy 12 in Fairway Estates Second Addition. FINDINGS OF FACT: 1. The required application was submitted and the appropriate fee paid. 2. Notices were sent to the surrounding property owners as well as published in the Hutchinson Leader on February 4, 1999. APPLICABLE ORDINANCE REGULATIONS: Section 6.07 B (2) of the Zoning Ordinance provides that a conditional use permit may be granted only if evidence is presented by establish that the following criteria have been met: That the proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; and b) That the proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and C) That the proposed building or use will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. RECOMMENDATION: Denial _ Approval X (with staff recommendation and following terms and conditions) Unanimous x Consensus_ Split CONDITIONS: Approval contingent upon requirements listed in John Rodeberg's memo dated January 25, 1999, and the preconstruction minutes of January 25, and February 10, 1999 are met, and an opinion of title is submitted. CONSIDERATIONS/DIItECTIV ES TERMS: The City reserves the right to review all Conditional Use Permits at their discretion. Respectfully Submitted, Dean Wood, Chairman Hutchinson Planning Commission •cc: Tom Palmby Sam Montgomery Printed w recycled paper . ,` 4) —� 3 \ \�`` Preliminary Plat P Z S 7 E5 1 7 � ss 'x- 1 \ I �PARCBL C L it L L i' 1' ----- -- - - - - -- ' I aeao wr. • 1 �.1a�H I \�L. I .� � N \ ' \ + \ \ �1 . \� s rr� � sti �a r. i..r� HL.1.unY - u_ . tilYVrtil YAW ' r I.ol N -La vILUI ALL �n Ln�vm wean mos wM11)•YY� .. w i..•. r Y. L �w,l Y �w - rn•WL.wI Yrr�.Ir Y�r�r L.w wn w ,r., 41nn ,11V0® MtlG1Y p60T1OL Y�L ti'a�...f0.'� `L Yrvw.w . �_ �s ��• I I T b 4 \ �� ` po.�. I.......�Ln AN I N I I ' len.'� a� °— I , /\ 0 — -- n1 n ea.a�e{ t°` ^ M & P PARTNERS, INC. FAIRWAY ESTATES SECOND ADDITION I.�Lpw IIti6.•� IY .Y Tw. IY 6Y�r �L - .IVLI YR 1N .Y. _.,PREDEVELOPMENT WORKSHOP MINUTES MEETING DATE: January 25. 1999 160JECT NAME: Fairwav Estates 2n Addition Preliminary Plat CONTACT PERSONS: Sam Montgomery 3770 Weeks Ave.. Winsted. MN 55395 PHONE: 1(612) 353 -2268 Tom Palmbv 114 Sandv Hook Rd. Chanhassen, MN 55317 PHONE: 1(612) 934 -1453 FAX: (612) 934 -1453 DESCRIPTION & LOCATION OF PROJECT: Preliminary and final plat for Fairway Estates Y Addition located south of Ctv Rd 12 and north of the golf course — A registered land survey is required showing boundary lines of project site with dimensions. All site plans shall be drawn at an engineering scale. If applicable, shoreland, flood fringe/floodwav boundaries shall be shown. COMMENTS: • Show Koglin Road on the plat in the area of Lots 19, 20, and 21. There appears to be a major discrepancy in the location of the road that must be clarified and verified. This will most likely require replatting of this portion of the plat • That portion of old Hwy 12 that is not needed for Koglin Road will have to be claimed with Quit Claim deed. There are existing utilities in the road right -of -way. It is assumed that utilities can be moved at developers cost Diane Gordon will draw up the quit claim deed identifying utilities location and Koglin Road location. Identify drainage structure located in Lot 19 of the County Road Plat • County will need to research before processing a deed. The city will send a letter recommending moving utilities. An agreement is needed with the county before the planning commission meeting February 16. • RLK will write legal description and technically explain plat layout and what space needs to be provided. 0 Developer will have streets named before the final plat. Bonnie will give developer a list all street names in the county. Reference John Rodeberg's memo Preliminary Review of Fairwav Estates 2" Addition Preliminary Plat, dated January 25, 1999 General 1) Twin homes must be zoned R -2. 2) It does not appear sidewalks are required in parcel B. 3) Sidewalks are required in parcel A, and must be connected to the City sidewalk system. The Developer discussed modifying the proposed design on the east end of the parcel to allow access to School Road. 4) Developer will use city design standards for curbs. Parcel A I ) Developer will adjust private road entrance to line up with Oakwood Lane. 2) The eastem island to be eliminated or no curbing using brick in the center of cul -de -sac. 3) Show on the plat how watermain will extend to the east of to Golf Course Rd. 4) The NW cul-de -sac shall be modified in design to allow fire and emergency vehicles to pass through a brick drive area in the island. Design shall be approved by the Fire Chief. 5) Ponding on the east side of plat shall be possibly connected with the city's pond adjacent to School Road, and also allow for proper oudetting to the culverts along McLeod Cry. Hwy 12. Parcel B 1 &2) Parcel 19 of the County Road Plat may need to be maintained for drainage. Lots 19, 20 and 21 of Fairway Estates may not be buildable due to road and utility locations and needs. Developer and his engineer shall review their plans for legal and physical constraints.. 3) Evergreen plantings will help screen possible headlight encroachment on CSAH 12. If a fence is constructed the developer will have an agreement to maintain the fence. A short retaining wall will be required on the curve on Heritage Ave. next to Cry Rd 12. 4) 5) The association will maintain streets and snow removal within the 2 cut -de -sacs, which will be considered as a private drive. 6) Some lots may have common driveways for two lots. Easements will not be platted at these locations. Developer will verify this on plat Page 2 Fairway Estates 2' Addition Preconstruction Minutes 1 -27 -99 ADDITIONAL COMMENTS: • The $800.00 electric service fee for McLeod Coop Power applies to ail lots. • The costs of the installation of all street lights are the responsibility of the Developer. Placement and design should be included in the development agreement. After installation the city pays for electricity in the public right -of -way the developer pays in the private area • Utilities request a green area blanket agreement- Pads should be graded and sidewalk placement staked before placement of electric utilities. Transformers will be placed on the back side of the lot 3 to 5' back from the pad. • Development within 1000' of shoreline needs a conditional use permit. Reference attached letter from the state hydrologist. • It was recommended that the Developer consider developing a layout for Oudot A so that utilities can be properly installed and development can be coordinated with Koglin Road. • Hutchinson City Center trl Ham sheet SE HotchLmm MN 55350.2632 328.587 -5I5 VV= 720.2344240 M E M O R A N D U M Ll 0 TO: Planning Staff FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Preliminary Review of Fairway Estates 2i Addition Preliminary Plat DATE: January 25, 1999 Based on my review of the above referenced preliminary plat, I have the following comments: General 1) A Planned Development District (PDD) will be required due to the size of the lots and type of development proposed. Development will also require rezoning (currently area is R -1). It is currently assum that no multi - housing units are proposed, except for potentially Outlot A (future development). This are is noted as "Low Density" in our Comprehensive Plan (R -I or R -2/2 -3 unit buildings/3 units per acre maximum density). 2) Tot lots, and sidewalk and pond improvements are required by Ordinance and are not considered Park Dedication. Cash contribution to the Park Fund per the Ordinance is assumed. This issue must be reviewed with the Director of PRCE (Parks, Recreation and Community Education) and approved by the PRCE Board. 3) Sidewalk shown in Parcel A is not connected to a public system, and no sidewalk is shown in Parcel B. The Ordinance requires sidewalk due to the size of the proposed lots (less than 60' wide). Sidewalk should be continuos (connected) and show connections to future public sidewalk on School Road. 4) The standard, drive -over curb design designated by the City shall be utilized. Noted design does not meet these standards. Parcel A 1) The private road entrance onto Golf Course Road from Parcel A must line up with Oakwood Lane. It currently appears to be about 50' east of that point. 2) The Wl-de -sacs in Parcel A do not appear to meet access standards. The SE cul -de -sac appears close to the minimum 90' diameter standard, but the island will make it unfeasible for large vehicles to turn around. The other cul-de -sac appears to be about 80' in diameter with the potential island obstruction also. 3) The watermain must be looped, as it is over 500' long. It is shown looped back to itself, which is unacceptable. There is access to watermain at Golf Course Road and Heritage Avenue, potentially requiring an extension under the ponding area PnWdW=,C P@W- �_(f) -s 4) The cul -de -sac is over the recommended length. It also has 2 homes over the recommended 24 maximum on a cul-de -sac. Further discussion may be needed. 5) Are the ponding areas on the parcel properly outletted to the culverts under CSAH 12? The Fast "pond" has had problems previously draining, ands end up being weedy and hard to maintain. This area needs to have proper drainage, and should be reviewed for potential ponding needs. Parcel B 1) Are lots 19, 20 and 21 buildable? There may be utilities in the old R -O -W that would prohibit construction without relocation. 2) Is there the ability to acquire Parcel 19 (County R -O -W- plat)? Where is existing Koglin Road? What will the effect of this development be? There is conflict and confusion in the plans as to where the existing road is! 3) Visual separation of Heritage Road from CSAH 12 will be required to avoid confusion and headlight issues. 4) Is the proposed storm sewer outlet (currently in place ?) adequate to handle the increased runoff from the site. Discussion with Crow River Country Club on potential upgrade is recommended 5) The plat indicates that the two cul-de -sacs will be privately owned and maintained. This would address maintenance concerns raised regarding snow removal. 6) It is recommended to set a maximum driveway width requirement (24') to preserve space for snow storage. The width may be increased outside of the right -of -way. 7) We have concerns regarding the sanitary sewer design. Due to the curvature of the road, manholes are required approximately every 100 feet. The pipe is also proposed to be extended at minim grade with a 10" line, and is less than 6' to invert. This gives less than 3' of drop from invert to proposed lowest floor elevation in some locations. With the grade, low flow and increased flow restrictions due to manholes the design creates a situation in which backups are highly possible. We recommend review of the design and consideration of other alternatives (lift station ?). 8) Noted pond will be privately developed and maintained. City design standards must be followed (10:1 bench for V vertical distance either side of NWL). Easement for maintenance access should be noted. cc: Gary Mom— City Administrator file: Fairway Estates 2nd • MINUTES . PRELIMINARY PLAT FOR FAIRWAY ESTATES 2" ADDITION February 10, 1999 Staff comments on the preliminary plat received February 4, 1999. Parcel A • Private Road lining up with Oakwood Lane will be called Oakwood Court or Oakwood Circle. • Hutchinson Utilities requests a blanket easement in the green space area outside the lots. • Verification from the county is needed for ownership on Parcel 19 of the County PlaL • A quit claim deed will be executed simultaneously with the final plaf on Old County Hwy 12. • The sidewalk needs to be at least 10' wide and connect to the City sidewalks, if any park dedication will be credited. • Clarify the acreage in Parcel A. There are two difference acreages noted. • Zoning will be PDD -RI. • Parkland dedication will be per R -1 standards. • The plat meets fire code standards. Parcel B • The developer will be assessed for one -half of adjacent Koglin Rd. This will be addressed in the development agreement. • Lot 21 access has to be set back 50' from Koglin Road. Note that this lot has street on three sides. • County Hwy 12 is shown as County Hwy 29, change to County Hwy 12. • The area labeled Park should be changed to Outlot "D" since it is not going to be a public park. • It is proposed to set a maximum driveway width requirement (24) to preserve space for snow storage. The width may be increased outside of the right -of -way. • Noted pond will be privately developed and maintained. City design standards must be followed (10:1 bench for 1' vertical distance either side of NWL). Easement for maintenance access should be noted. Additional Commeots • The $800.00 electric service fee applies to every meter. • A separate meter is recommended for the stmt lights in the private area and the developer is recommended to purchase street lights from the Hutchinson Utilities. • Utilities will work with the developer in locating tranformers. • A 8 -I2 x 11 sketch of development on Outiot "A" to be submitted by February 16 ° . • In Fairway Estates 1 • Addition street names are shown as Birdie Lane and Augusta Lane change the street to the northwest to Birdie Court NW and the street to the southeast to Birdie Circle NW. cc: Tom Palmby Sam Montgomery Steve Harvey Mark Scholle 0 RESOLUTION NO. 11156 • RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT UNDER SECTION 8.17 OF ZONING ORDINANCE NO. 464 REQUESTED BY M & P PARTNERS, INC., TO DEVELOP 54 SINGLE FAMILY BUILDING UNITS LOCATED IN FAIRWAY ESTATES SECOND ADDITION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Mr. Sam Montgomery and Mr. Tom Palmby, M & P Partners, Inc., have made application to the City Council for a Conditional Use Permit under Section 8.17 of Zoning Ordinance No. 464 to develop 54 single family dwelling in a planned development district, with the following legal description: LEGAL DESCRIPTION: Part of the Southwest Quarter of Section 25, Township 117, Range 30, lying Northeast of Old County State Aid Highway 12. Part of Old County State Aid Highway No. 12 to be deeded. Parcel 19, McLeod County Right -of -way plat No. 29. EXCEPT Plat of Fairway Estates and McLeod County Right -of -Way Plat No. 29. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the • effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The application for the Conditional Use Permit for the purpose designated is granted based on the findings set forth above subject to the following conditions: • Requirements listed in John Rodeberg's memo dated January 25, 1999, and the pre - construction minutes of January 25 and February 10, 1999. • Title Opinion is to be submitted. Adopted by the City Council this 23rd day of February, 1999. ATTEST: Gary D. Plotz Marlin D. Torgerson City Administrator Mayor Hutchinson City Center • 111 Hasten Street SE Hutchia n, MN 55350-2522 320. 587.5151 /Fac 320-234 -4240 MEMORANDUM is DATE: February 17, 1999 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF REZONING REQUEST BY M AND P PARTNERS, INC., 114 SANDY HOOK RD., CHANHASSEN, MN 55317, TO REZONE PROPERTY LOCATED SOUTHWEST OF COUNTY STATE AID HWY 12 FROM R -1 TO A PLANNED DEVELOPMENT DISTRICT (PDD) R -1. Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY On December 31, 1999, M and P Partners submitted a request to rezone property from R -1 to PDD/R -1 located southwest of County State Aid Hwy 12 in Fairway Estates 2nd Addition. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, February 4, 1999 It was the consensus of the Planning Commission that the request be granted. DENIAL _ APPROVAL X (with staff recommendation and following terms and conditions) UNANIMOUS X CONSENSUS Approval contingent upon requirements listed in John Rodeberg's memo dated January 25, 1999, and the preconstruction minutes of January 25 and February 10, 1999 are met, and an opinion of title is submitted. CONSIDERATIONS/DIRECTIVES Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission • cc: Tom Palmby Sam Montgomery Now m recycled paper - P¢p PP°.d0 R-2 A F I, R -1- ...ter. 'R -1 R -2 QJ`� - -. O K R -1 �O fR- 2 - =� /C R -2 - _ _ _ I -- - - - - -- - - - - - - -- �` Preliminary Plat M & P PARTNERS, INC. I ' r FAIRWAY ESTATES SECOND ADDITION I �PABCELC �� 1 s ♦ Rb�Q1 o- ��I \ .I� /�� //\ isrsrr \ a ry a$ � f•m n'O w Irpl w -pr u M.I uF ""' m>ar •oon o[aommp f.e nrn it . r n .+• .. �. r uw e.w �M .iwr i o, [�N ei..u u '•,•'T n mean rwun oneraoa u 4 lw.. + —r p Jill i� il � !�Il P it - 01 AM � PARCEL B " u r � ter.• 1 / -i _ .�` ` �� /, 11'' �\ ��`` M - • °'^. W lw ' �w +• SZ1 \ R.Q. }�_' � le 1 = ;� ° .� 'rte \� r -� ww�`. .:. p: w ... +..�, I �PABCELC �� 1 s ♦ Rb�Q1 o- ��I \ .I� /�� //\ isrsrr \ a ry a$ � f•m n'O w Irpl w -pr u M.I uF ""' m>ar •oon o[aommp f.e nrn it . r n .+• .. �. r uw e.w �M .iwr i o, [�N ei..u u '•,•'T n mean rwun oneraoa u 4 lw.. + —r p Jill i� il � !�Il P it - 01 AM MINUTES PRELIMINARY PLAT FOR FAIRWAY ESTATES 2" ADDITION • February 10, 1999 Staff comments on the preliminary plat received February 4, 1999. Parcel A • Private Road lining up with Oakwood Lane will be called Oakwood Court or Oakwood Circle. • Hutchinson Utilities requests a blanket easement in the green space area outside the lots. • Verification from the county is needed for ownership on Parcel 19 of the County Plat • A quit claim deed will be executed simultaneously with the fraud plat on Old County Hwy 12. • The sidewalk needs to be at least 10' wide and connect to the City sidewalks, if any park dedication will be credited. • Clarify the acreage in Parcel A. There are two difference acreages noted. • Zoning will be PDD -Rl. • Parkland dedication will be per R -1 standards. • The plat meets fire code standards. Parcel B • The developer will be assessed for one -half of adjacent Koglin Rd. This will be addressed in the development agreement. • Lot 21 access has to be set back 50' from Koglin Road Note that this lot has street on three sides. • County Hwy 12 is shown as County Hwy 29, change to County Hwy 12. • The area labeled Park should be changed to Outlot "D" since it is not going to be a public park. • • It is proposed to set a maximum driveway width requirement (24') to preserve space for snow storage. The width may be increased outside of the right -of -way. • Noted pond will be privately developed and maintained City design standards must be followed (10:1 bench for F vertical distance either side of NWL). Easement for maintenance access should be noted Additional Comments • The 5800.00 electric service fee applies to every meter. • A separate meter is recommended for the street lights in the private area and the developer is recommended to purchase street fights from the Hutchinson Utilities. • Utilities will work with the developer in locating tranformers. • A 8 -1/2 x 11 sketch of development on Outlot "A" to be submitted by February 16 • In Fairway Estates 1` Addition street names are shown as Birdie Lane and Augusta Lane change the street to the northwest to Birdie Court NW and the street to the southeast to Birdie Circle NW. cc: Tom Palmby Sam Montgomery Steve Harvey Mark Scholle _,PREDEVELOPMENT WORKSHOP MINUTES MEETING DATE: January 25, 1999 *OJECT NAME: Fairway Estates 2" Addition Preliminary Plat CONTACT PERSONS: Sam Montgomery 3770 Weeks Ave.. Winsted, MN 55395 PHONE: 1(612) 353 -2268 Tom Pahnbv, 114 Sandv Hook Rd- Chanhassen. MN 55317 PHONE: 1(612) 934 -1453 FAX: (612) 934 -1453 DESCRIPTION & LOCATION OF PROJECT: Preliminary and final plat for Fairway Estates 2e Addition located south of Cry Rd 12 and north of the golf course A registered land survey is required showing boundary lines of project site with dimensions. All site plans shall be drawn at an engineering scale. If applicable, shoreland, flood fringe/floodway boundaries shall be shown. COMMENTS: • Show Koglin Road on the plat in the area of Lots 19. 20, and 21. There appears to be a major discrepancy in the location of the road that must be clarified and verified. This will most likely require replatting of this portion of the plat. • That portion of old Hwy 12 that is not needed for Koglin Road will have to be claimed with Quit Claim deed. There are existing utilities in the road right -of -way. It is assumed that utilities can be moved at developers cost Diane Gordon will draw up the quit claim deed identifying utilities location and Koglin Road location. Identify drainage structure located in Lot 19 of the County Road Plat • County will need to research before processing a deed. The city will send a letter recommending moving utilities. An agreement is needed with the county before the planning commission meeting February 16. • RLK will write legal description and technically explain plat layout and what space needs to be provided. R Developer will have streets named before the final plat. Bonnie will give developer a list all street names in the county. eference John Rodebem's memo Preliminary Review of Fairway Estates 2' Addition Preliminary Plat. dated January 25, 1999 General 1) Twin homes must be zoned R -2. 2) It does not appear sidewalks are required in parcel B. 3) Sidewalks are required in parcel A, and must be connected to the City sidewalk system. The Developer discussed modifying the proposed design on the east end of the parcel to allow access to School Road. 4) Developer will use city design standards for curbs. Parcel A 1) Developer will adjust private road entrance to line up with Oakwood Lane. 2) The eastern island to be eliminated or no curbing using brick in the center of cul -de -sac. 3) Show on the plat how watermain will extend to the east of to Golf Course Rd. 4) The NW cul-de -sac shall be modified in design to allow fire and emergency vehicles to pass through a brick drive area in the island. Design shall be approved by the Fire Chief. 5) Ponding on the east side of plat shall be possibly connected with the city's pond adjacent to School Road, and also allow for proper outletting to the culverts along McLeod Cry. Hwy 12. Parcel B l &2)Parcel 19 of the County Road Plat may need to be maintained for drainage. Lots 19.20 and 21 of Fairway Estates may not be buildable due to road and utility locations and needs. Developer and his engineer shall review their plans for legal and physical constraints.. 3) Evergreen plantings will help screen possible headlight encroachment on CSAH 12. If a fence is constructed the developer will have an agreement to maintain the fence. A short retaining wall will be required on the curve on Heritage Ave. next to Cry Rd 12. 4) 5) The association will maintain streets and snow removal within the 2 cul-de -sacs, which will be considered as a private drive. 6) Some lots may have common driveways for two lots. Easements will not be platted at these locations. Developer will verify this on plat. Paee 2 Fairway Estates 2' Addition Preconstruction Minutes 1 -27 -99 ADDITIONAL COMMENTS: • The $800.00 electric service fee for McLeod Coop Power applies to all lots. • The costs of the installation of all street lights are the responsibility of the Developer. Placement and design should be included in the development agreement. After installation the city pays for electricity in the public right -of -way the developer pays in the private area. • Utilities request a green area blanket agreement Pads should be graded and sidewalk placement staked before placement of electric utilities. Transformers will be placed on the back side of the lot 3 to 5' back from the pad. • Development within 1000' of shoreline needs a conditional use permit. Reference attached letter from the state hydrologist. • It was recommended that the Developer consider developing a layout for Outlot A so that utilities can be properly installed and development can be coordinated with Koglin Road. r� L_ 0 0 0 Csi Hutchinson City Center u 1 Ham Sues sE HulddmM MN 55350 -IM 326-587.51SUFu 320.234.1240 M E M O R A N D U M 0 TO: Planning Staff FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Preliminary Review of Fairway Estates 2e Addition Preliminary Plat DATE: January 25, 1999 Based on my review of the above referenced preliminary plat, I have the following comments: General 1) A Planned Development District (PDD) will be required due to the size of the lots and type of development proposed. Development will also require rezoning (currently area is R -1). It is currently assumed that no multi- housing units are proposed, except for potentially Outlot A (future development). This are is noted as "Low Density" in our Comprehensive Plan (R -1 or R -2/2 -3 unit buildings/3 units per acre maximum density). 2) Tot lots, and sidewalk and pond improvements are required by Ordinance and are not considered Park Dedication. Cash contribution to the Park Fund per the Ordinance is assumed. This issue must be reviewed with the Director of PRCE (Parka, Recreation and Community Education) and approved by the PRCE Board. 3) Sidewalk shown in Parcel A is not connected to a public system, and no sidewalk is shown in Parcel B. The Ordinance requires sidewalk due to the sue of the proposed lots (less than 60' wide). Sidewalk should be continuos (connected) and show connections to future public sidewalk on School Road. 4) The standard, drive -over curb design designated by the City shall be utilized. Noted design does not meet these standards. Parcel A 1) The private road entrance onto Golf Course Road from Parcel A must line up with Oakwood Lane. It currently appears to be about 50' east of that point. 2) The i:ul -de -sacs in Parcel A do not appear to meet access standards. The SE cul-de -sac appears close to the minimum 90' diameter standard, but the island will make it unfeasible for large vehicles to turn around. The other cul-de -sac appears to be about 80' in diameter with the potential island obstruction also. 3) The watermain must be looped, as it is over 500' long. It is shown looped back to itself, which is unacceptable. There is access to watermain at Golf Course Road and Heritage Avenue, potentially requiring an extension under the ponding area. A+..d m mccra pop" . # {p) 4) The cul-de -sac is over the recommended length. It also has 2 homes over the recommended 24 maximum on a cul-de -sac. Further discussion may be needed. 5) Are the ponding areas on the parcel properly outletted to the culverts under CSAH 12? The East "pond" has had problems previously draining, ands end up being weedy and hard to maintain. This area needs to have proper drainage, and should be reviewed for potential ponding needs. Parcel B 1) Are lots 19, 20 and 21 buildable? There may be utilities in the old R -O -W that would prohibit construction without relocation. 2) Is there the ability to acquire Parcel 19 (County R -O -W- plat)? Where is existing Koglin Road? What will the effect of this development be? There is conflict and confusion in the plans as to where the existing road is! 3) Visual separation of Heritage Road from CSAH 12 will be required to avoid confusion and headlight issues. 4) Is the proposed storm sewer outlet (currently in place ?) adequate to handle the increased runoff from the site. Discussion with Crow River Country Club on potential upgrade is recommended. 5) The plat indicates that the two cul -de -sacs will be privately owned and maintained. This would address maintenance concerns raised regarding snow removal. 6) It is recommended to set a maximum driveway width requirement (24') to preserve space for snow storage. The width may be increased outside of the right -of -way. ) We have concerns regarding the sanitary sewer design. Due to the curvature of the road, manholes are required approximately every 100 feet. The pipe is also proposed to be extended at minimum grade with a 10" line, and is less than 6' to invert. This gives less than 3' of drop from invert to proposed lowest floor elevation in some locations. With the grade, low flow and increased flow restrictions due to manholes the design creates a situation in which backups are highly possible. We recommend review of the design and consideration of other alternatives (lift station'). 8) Noted pond will be privately developed and maintained. City design standards must be followed (10:1 bench for 1' vertical distance either side of NWL). Easement for maintenance access should be noted. cc: Gary Plotz — City Administrator file: Fairway Estaus 2nd Hutchinson City Center 0 0 111 Aaron Street SE Hateldwon, MN 55350.2522 320.587 -515 VFM 320-234-4240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission DATE: February 17, 1999 SUBJECT: CONSIDERATION OF AMENDMENT TO CITY CODE CHAPTER 11, ZONING ORDINANCE 464, SECTION 10 REGARDING OFF - STREET PARKING FOR COLLEGES. Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request to amend City Zoning Ordinance Section 10 HISTORY On February 16, 1999, Hutchinson Planning Staff requested an amendment to the City Code Chapter 11, Zoning Ordinance 464, Section 10 regarding off - street parking for colleges. SECTION 10.13 - SCHEDULE OF OFF -STREET PARKING REQUIREMENTS Colleges and 1 space per two students, (total students at potential peak period) Technical Schools 1 space per employee and 1 space per two auditorium seats FINDINGS OF FACT 1. All procedural requirements for amendments to the Ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Thursday, January 7, 1999. The hearing was held at the regular meeting of the Planning Commission on Tuesday, February 16, 1999, at which time there was no one present objecting to the request. It is the recommendation of the Planning Commission that the aforementioned request to amend the Ordinance be approved as set forth above. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission • Pno d.mycled pp" - ,4 1— / LAND USE NUMBER OF PER UNIT SPACES Bowling Alley 5.0 Alley Funeral Home 1.0 5 Seats I Manufacturing 1.0 Employee on principal or shift; 2.0 1 s . ft. I Warehouse 1.0 Employee on principal or shift; 1.0 2,000 square feet Churches, auditoriums, and other places of 1.0 4 Seats assemb Elementary and nursery schools 1.6 Classroom Hospitals 3.0 Bed Convalescence of nursing homes 0.35 Bed Junior high schools 1.6 Classroom Senior high schools 4.5 Classroom 3 Colleqes and Technical Schools 1 2 Students and and f Ems and And 1 2 Auditorium Seats Museums and libraries 3.0 1,000 s . ft. Recreation center 1.0 4 seats or or 5.5 1,000 sq. ft. All other Commercial 5.5 1 s . R Drive -Thru Service - provide 80' for vehicle stacking. Does not Include the driveway in front of the garage door. Parking in the Main Street area, which is defined as the area located between the East side of Franklin Avenue from the Crow River to Fourth Avenue Southwest and the Westside of Hassan Street from the Crow River to Fourth Avenue Southeast. This district has been assessed and is exempt. I Requires loading berth. 2 May require loading berth - 3 Total slod" aFf 6rifiail Gop)MliFiod 10 -8 • MINUTES HUTCHIINSON P LA ary 16, COMMISSION FOR YOUR 11VF0R1WAT10rV • 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Vice Chairman Bill Arndt at 5:30 p.m. with the following members present: Jeff Haag, Joe Drahos, Bill Arndt, Jim Haugen, Jeff Jones, Dave Westlund, and Chairman Wood. Also present: Bonnie Baumetz, Planning and Zoning, John Olson, Engineering, and Richard Schieffer, City Legal Counsel. 2. a) Consideration of minutes of regular meeting dated January 19, 1999. Mr. Haag made a motion to approve the January 19, 1999. minutes. Seconded by Mr. Haugen the motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF PRELIMINARY AND FINAL PLAT TO BE KNOWN AS SECOND ADDITION TO SOUTH LAKEWOOD ESTATES LOCATED EAST OF FIRST ADDITION TO SOUTH LAKEWOOD ESTATES SUBMITTED BY BRUCE NAUSTDAL AND DIANE SORENSEN Vice Chairman Arndt opened the hearing at 5:30 p.m. with the reading of publication #5259 as published in The Hutchinson Leader on Thursday, February 4, 1999. The request is for the purpose of consideration of preliminary and final plat to be known as Second Addition to South Lakewood Estates located east of the First Addition to South Lakewood Estates submitted by Bruce Naustdal and Diane Sorensen. Ms. Baumetz said this a seven lot plat with large lots on a cul-de -sac Bruce Naustdal, owner of property, said he does not own property to the south which is the primary reason for cul-de -sac. • Ms. Baumetz explained the criteria in Section 12 of the zoning ordinance on subdivision regulations would allow for a 350' cul-de -sac. The Planning Staff feels comfortable recommending approval because of the low density, the water mains can be looped, fire department will be able to get to the cul-de -sac. Modem technology makes longer cul- de- sacs/dead end streets workable. Staff is looking at amending this section of the ordinance. Dick Schieffer, city legal counsel, said there is not a requirement of a hardship in Sec. 12 for the variance when platting. Roger Steams, 720 Honey Tree Rd., said Park Island Dr. (the first street east of Tyler St.) can not be built as a through street because it would go through his house. He said he was in support of the plat and cul-de -sac. Laurel Olson, 640 Tyler St. said he owns a 10' wedge of land abutting the north edge of the plat which will not be platted. He supported the cul-de -sac. Ms. Baumetz said Mr. Olson's property has had a lot split which is described by meets and bounds. Mr. Haag moved to close the hearing, seconded by Mr. Jones the hearing dosed at 5:45 p.m. Mr. Haugen made a motion to recommend approval of the request with staff recommendations Seconded by Mr. Haag the motion carried unanimously. b) CONSIDERATION OF VARIANCE REQUESTED BY BRUCE NAUSTDAL TO CONSTRUCT A 350' CUL -DE -SAC EXTENDING FROM TYLER STREET WHICH IS PRESENTLY A 400' DEAD END FOR A TOTAL CUL -DE -SAC OF 750'. Chairman Wood opened the hearing at 5:45 p.m. with the reading of publication #5266 as published • in The Hutchinson Leader on Thursday, February 4, 1999. The request is for the consideration of a variance requested by Bruce Naustdal to construct a 350' cul -de -sac extending from Tyler Street which is presently 400' dead end for a total cul -de -sac of 750'. 1 Mr. Haugen moved to dose the hearing, seconded by Mr. Haag the hearing dosed at 5:46 p.m. Mr. Haugen made a motion to recommend approval of the request with staff recommendations Seconded by Mr. Westlund the motion carried unanimously. . C) CONSIDERATION OF PRELIMINARY PLAT TO BE KNOWN AS FAIRWAY ESTATES SECOND ADDITION SUBMITTED BY M & P PARTNERS, INC. (SAM MONTGOMERY AND TOM PALMBY) LOCATED NORTH OF CROW RIVER COUNTRY CLUB AND SOUTH OF CSAH 12 Chairman Wood opened the hearing at 5:47 p.m. with the reading of publication #5260 as published in The Hutchinson Leader on Thursday, February 4, 1999 for the consideration of preliminary plat to be known as Fairway Estates second addition submitted by M & P Partners, Inc. located north of Crow River Country Club and South of CSAH 12. Tom Palmby gave a presentation on the background and goals of M & P Partners. Rick Harrision gave a demonstration/presentation about the design and roving on the layout of the plat. Ms. Baumetz reviewed the requirements/recommendations in the minutes from the preconstruction meetings of January 25, and February 10, 1999. Sam Montgomery said they will be rerouting telephone cable located on Lot 19 and 20. John Olson explained engineering concerns as noted in John Rodeberg's letter of January 25, 1999. An access for maintenance should be noted in the association agreement. Koglin Rd. has potential of becoming an improved road. There will be future assessments on the back side of the lots along Koglin Road if improved. Sam Montgomery said they will be willing to pay the assessments if R benefits their lot owners. This should be stated in the development agreement. Al Koglin, neighbor, said he has a concern about the run off of the water. The present development has an area along the creek where the top soil was removed and is now washing into Campbell Lake. Sam Montgomery said they will replace top soil and reseed the area and with tiling and ponding they • should slow down the water flow. Sam Montgomery will contact the county regarding the force of water running in the ditch along county 12, and the possibility of filing along the west side of the plat. Steve Harvey, RLK said outlot D is actually a pond that will help slow the run off into the ditch. Mr. Arndt moved to dose the hearing, seconded by Mr. Westlund the hearing dosed at 7:25 p.m. Mr. Haag made a motion to recommend approval of the request with staff recommendations, seconded by Mr. Haugen the motion passed unanimously. d) CONSIDERATION OF PLANNED DEVELOPMENT DISTRICT REQUESTED BY M & P PARTNERS, INC. FOR DEVELOPMENT OF SINGLE FAMILY HOMES ON INDIVIDUAL LOTS WITH COMMON GREEN AREA OWNED BY THE HOMEOWNERS ASSOC. LOCATED IN FAIRWAY ESTATES SECOND ADDITION. Chairman Wood opened the hearing at 7:25 p.m. with the reading of publication #5265 as published in The Hutchinson Leader on Thursday, February 4, 1999. The request is for the purpose of consideration of a planned development district requested by M & P Partners, Inc. for development of single family homes on individual lots with common green area owned by the homeowners assoc. located in Fairway Estates Second Addition. Mr. Arndt moved to dose the hearing, seconded by Mr. Haag the hearing closed at 7:26 p.m. Mr. Haag made a notion to recommend approval of the request with staff recommendations. Seconded by Mr. Arndt the motion carried unanimously. e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY M & P PARTNERS, INC. TO PERMIT SINGLE FAMILY HOMES IN A PLANNED DEVELOPMENT DISTRICT LOCATED IN . FAIRWAY ESTATES SECOND ADDITION. Chalrman Wood opened the hearing at 7:30 p.m. with the reading of publication #5263 as published in The Hutchinson Leader on Thursday, February 4, 1999. The request is for the purpose of a conditional use permit requested by M & P Partners, Inc. to permit single family homes in a Planned Development District located in Fairway Estates Second Addition. Mr. Haag moved to close the hearing, seconded by Mr. Jones the hearing closed at 7:30 p,m. Mr. Drahos made a motion to recommend approval of the request with staff recommendations. Seconded by Mr.Haugen the motion carried unanimously. f) CONSIDERATION OF REZONING PROPERTY LOCATED IN FAIRWAY ESTATES SECOND ADDITION FROM R -1 (SINGLE FAMILY RESIDENCE DISTRICT) TO PDD/R -1 (PLANNED DEVELOPMENT DISTRICT - SINGLE FAMILY) REQUESTED BY M &P PARTNERS. Chairman Wood opened the hearing at 7:31 p.m. with the reading of publication #5264 as published in The Hutchinson Leader on Thursday, February 4, 1999. The request is for the purpose of consideration of rezoning property located in Fairway Estates Second Addition from R -1 (Single Family Residence District) to PDD/R -1 (Planned Development District- Single Family) requested by M & P Partners. Mr. Haugen moved to dose the hearing, seconded by Mr. Arndt the hearing closed at 7:31 p.m. Mr. Westlund made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Haag the motion carried unanimously. g) CONTINUATION OF CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE REGARDING COLLEGE PARKING REQUIREMENTS. Chairman Wood opened the hearing at 7:32 p.m. with the reading of publication #5254 as published in The Hutchinson Leader on Thursday, January 4, 1999. The request is for continuation of consideration of amendment to zoning ordinance regarding college parking requirements. Ms. Baumetz said she has visually checked the parking lot of Ridgewater college and found most of the back row and a number of other parking spaces unused. Ms. Baumetz and John Rodeberg have met with Beth Hepola from Ridgewater regarding present and future parking needs. At the present time there are approximately 600 parking spaces at the college. There is space to add additional parking H needed in the future. The college meets the parking requirements proposed. Mr. Arndt moved to dose the hearing, seconded by Mr. Westlund the hearing closed at 7:42 p.m. Mr. Westlund made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Jones the motion carried unanimously. 4. NEW BUSINESS a) Election of officers for 1999. Jeff Haag made a motion to elect Dean Wood as chairman and Bill Arndt as vice chairman. Seconded by Joe Drahos the motion carried unanimously. 5. OLD BUSINESS None 6. COMMUNICATION FROM STAFF Jeff Jones has been appointed until the year of 2004. Staff has asked City Council to amended policy to require requests to be submitted by the 3rd Wednesday of the month to be put on the agenda the following month. This will become effective in March 1999. • 7. ADJOURNMENT There being no further business the meeting adjourned at 7:48 p.m. C � Q � HUT HINCON OMMIINITY NF DS C IRVEY `� To baler u the "needs" the general public feels exist in our community, the Hutchinson City Council recently authorized the f�rmation of a new, broad -based citizen task force to help identify and prioritize community needs and suggest possible funding m nlsmv. The task fora would appreciate your help on this project by compkUng this gueslioumaira. Community needs may include facilitim but are nor limited to them. We want to understand what is important to you and what you feel is important for Hmchinwn. Additional comments my be added on the hack page. Thank you for your help and inputl 1. Do you reside within the Hmclinaon city limits? yes No 2. How long have you lived in the Hutchinson area? I year or Iess _ 2 - 5 years 6 - 10 years _ 11 .20 veers _ 21- 40 Years _ More J. What are the age ranges In your household? Please check all that apply. 0 -17_ 18 -25 26 -40 41 -55 56 -65 66 and up 4. What art your primary aources for local news? (Please list how often) Hutch Leader KDUZ T KARP KKIR HCVN Channel 10 Friends & Family Other (list) 5. Please Ilat the top five "nerds" you fed art most important for Hutehhnon and list Ilea In order of importance (Ml owe[ Important). Imlead of offering suggestion, we want YOU to tell us what yon fed is needed. • 6. Would you consider a us iucreane of some kind to fund a cmmufty project(s) that you felt was worllwhile? Yes _ No If you sad yea to q6, which type(s) would you consider Please check any that you would consider. Property tares: Temporary local 1/2 am sales tax: Othv Commcn[s: 7. What city service er programs, H any, do you think could be reduced or eliminated? S. How do you red about city 11"al t beLg used In the fallowing areas? Strongly somewhat Favor I Favor Somewhat Strongly Oppose Oppose t Unsure Recreation (parks, (nabs, programs, etc.).. ...... ....... . Business Development (downtown industrial park attracting new brsinessfindustrieq etc.).._. Social (seniors, youllt arts, needs, programs, etc.). Comments: 0 9. The slate has offered $l million dollars to match oral contributions towards a manually and civic center of aoase type. Local contributions could come from tax mmue, land donation, private donations. other mean, or a ambinatim of several sources The aclud cam of a commniry center of moue kind may, or way not, cat more than the combined $2 molds dollar Do yea feel this is something worth looking into? Yes No Again. [bank you for your inputl Please use the lop section on the bout fa additional comments if needed An additional sheet can be included if necessary. ' A 2, 7. 4. 5. 6. Would you consider a us iucreane of some kind to fund a cmmufty project(s) that you felt was worllwhile? Yes _ No If you sad yea to q6, which type(s) would you consider Please check any that you would consider. Property tares: Temporary local 1/2 am sales tax: Othv Commcn[s: 7. What city service er programs, H any, do you think could be reduced or eliminated? S. How do you red about city 11"al t beLg used In the fallowing areas? Strongly somewhat Favor I Favor Somewhat Strongly Oppose Oppose t Unsure Recreation (parks, (nabs, programs, etc.).. ...... ....... . Business Development (downtown industrial park attracting new brsinessfindustrieq etc.).._. Social (seniors, youllt arts, needs, programs, etc.). Comments: 0 9. The slate has offered $l million dollars to match oral contributions towards a manually and civic center of aoase type. Local contributions could come from tax mmue, land donation, private donations. other mean, or a ambinatim of several sources The aclud cam of a commniry center of moue kind may, or way not, cat more than the combined $2 molds dollar Do yea feel this is something worth looking into? Yes No Again. [bank you for your inputl Please use the lop section on the bout fa additional comments if needed An additional sheet can be included if necessary. ' A (d) Pkm fold bade on dotted Rocs to hide your answve on other side Hutchinson Community Needs Task Force 111 Hassan St SE Hutchinson, MN 55350 City of Hutchinson - Hutchinson Community Needs Task Force 111 Hassan St SE Hutchinson, MN 55350 (2) Fold Lock and up on dotted line to hideadditlonal ®xfta : ' Seaf top wiW"tape: - Pkase. No naplatl Postage is prepaid Please return by March 15th J L!!� Memorandum To: Honorable Mayor & City Council From:Randy DeVries & John Rodeberg Date: 02/18/99 Re: Engineering service agreement for Biosolids Drying Project with Donohue & Associates • We have reviewed the engineering agreement with Donohue & Associates, for the Biosolids Drying Project. Ed Nevers will be the project manager on this project. Ed was also the project manager on the original wastewater facility in 1988, which should make for a successful project. The cost of the design services is not to exceed $143,000. This desim Droiect was budeeted for 1999- and came in under budeet- and we recommend approval at this time. t_A' • City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (320) 587 -5151 Fax (320) 234.4140 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (320) 587 -2975 Fax (320) 2344240 Police Services 10 Franklin Street SW Hutchinson, MN 55350.1464 (320) 587 -2242 Fax (320) 587 -6427 - Printed on recycled paper - • RDON OHUE ENGINEERING SERVICES AGREEMENT HUTCHINSON BIOSOLIDS DRYING ADDITION (Project) 0 This Agreement is by and between: City of Hutchinson (Owner) Hutchinson City Center I 1 I Hassan St. SE Hutchinson, MN 55350 and, Donohue & Associates, Inc. (Donohue) 818 North Eighth Street Sheboygan, WI 53081 Who agree as follows: Owner hereby engages Donohue to perform the services described in Part I and Donohue agrees to perform such services for the compensation set forth in Part III. Owner and Donohue agree that this signature page, together with Parts I -IV, constitute the entire agreement for this Project. APPROVED FOR CITY OF HUTCHINSON 0 Printed Name: Gary D. Plotz Title: City Administrator Date: APPROVED FOR DONOHUE & ASSOCIATES, INC. By: L Printed Name: Edtard S. Nevers Title: Vice President Date: a /10 A, PART PROJECT DESCRIPTION /SCOPE OF SERVICES/PROJECT TIMING . HUTCHINSON BIOSOLIDS DRYING ADDITION A. PROJECT DESCRIPTION The City of Hutchinson has completed a Capacity Study that describes necessary improvements to their wastewater treatment plant. Necessary improvements include the addition of a hiosolids dryer and a dried biosolids storage facility. Hutchinson wishes to proceed into the preparation of plans and specifications for these facilities. B. SCOPE OF SERVICES Basic Services to be provided under this Agreement are as follows: 1. Assign Edward Nevers as the project manager. The project manager will coordinate Donohue's project activities and will be the principal liaison between Donohue and Owner. EarthTech will be a subconsultant to Donohue on this project. EarthTech's tasks include process and civil design efforts. Bill Chang of EarthTech will be assigned as the engineer for these tasks. Donohue's project manager will coordinate the activities of Bill Chang in the preparation of the construction contract documents. 2. Obtain as -built drawings of the existing facilities from Owner. Spot-check accuracy of "key" information from existing facilities. It is assumed that a complete re- survey is not necessary. 3. Assist Owner in obtaining subsurface information. When in the opinion of Donohue, soil borings or other subsurface explorations are necessary to secure information for structural design purposes, Donohue will assist Owner in selecting a geotechnical engineering consultant to perform the subsurface explorations and prepare a geotechnical report. The contract for geotechnical services shall be between the Owner and the geotechnical engineering consultant, and the Owner will pay the costs. 4. Review technical information regarding available sludge drying equipment. Develop a preliminary recommendation for equipment to be used for this project. Visit several installations of recommended equipment to confirm proper equipment selection. Visits are anticipated to be completed in two days. 5. Prepare a conceptual design for the Project. The process conceptual design will include a design criteria memorandum, conceptual layouts and process flow sheets. 6. Meet with Owner to review the process conceptual design as summarized in a design criteria memorandum, conceptual layouts, and process Flow sheets. 7. Prepare preliminary layout drawings for the proposed project improvements. These preliminary layout drawings will be based upon the process conceptual design. 8. Meet Owner to review preliminary layout drawings and proposed equipment selection for the Project. 9. Prepare a 30% level estimate of probable construction cost based upon preliminary layout drawings and process flow schematics. t 10. Prepare final contract documents including plans and specifications necessary to receive competitive bids for one construction contract to construct the new facilities. Figal contract documents will be based on the final design criteria memorandum and preliminary layout drawings. The final contract documents will be prepared in standard EICDC format. 11. Prepare an estimate of probable construction cost based on the final contract documents for this Part of the Project. 12. Meet with Owner to review final contract documents. Incorporate agreed -to changes to documents. Page 2 13. Assemble the Project's final contract documents and provide Owner three half -size sets of the documents. 14. Assist Owner in obtaining approval of the final contract documents from MPCA. C. PROJECT TIMING Donohue shall be authorized to begin the services set forth herein upon execution of this Agreement. The Design documents will be submitted to MPCA for approval within 13 weeks of authorization to begin services. PART 11 HUTCHINSON'S RESPONSIBILITIES A. Owner shall, at its expense, do the following in a timely manner. I. Assign a person authorized to act as its representative during design 2. Provide copies of available drawings and design data necessary for completion the Project. 3_ Subcontract with a geotechnical engineering consultant based upon input from Donohue to obtain information if necessary for structural design purposes. PART III COMPENSATION, BILLING AND PAYMENT 0 A. COMPENSATION 1. Compensation for the services set forth in Part I shall be in accordance with Donohue's standard chargeout rates in effect at the time the services are performed. Routine expenses will be billed at cost. The cost for these basic services will not exceed $143,000 without written approval of Owner. 2. If the Scope of Services is changed, Donohue and Owner reserve the right to renegotiate equitable compensation. B. BILLING AND PAYMENT Donohue will bill Owner monthly for services completed at the time of billing. Owner will pay Donohue within 30 days of receipt of invoice. Page 3 PART IV STANDARD TERMS AND CONDITIONS I. STANDARD OF CARE Services shall be peninrmed in accordance with the standard of professional practice Ordinarily exercised by the applicable profession m the time and within the locality where die Services are performed. Professional services are not subject to, aril Dtmolme can not provide, any warranty or guaramee, express or implied, includng warranties or guarantees contained to any uniform commerci:d code. Any such warranties or, guarantees contained in my purchase orders, requisitions err nua to proceed issued by Owner me specificdly objected to. 2. CHANGE OF SCOPE The Scope of Services set forth in this Agreement is based tin face known at the ire of execution of this Agreement, including, if applicable, information supplied by Owner. For some projects involving conceptual oc process development services scope my out be fully definable during actual phases. As the project progresses, facts discovered my indicate that scope must be redefined. Donohue will promptly provide Owner with an amendment to this Agreement to recognize such change, which shall be deemed approved if not objected to within 15 days of receipt by Owner. 3. SAI-1:TY. Unless specifically inchacj as a service to be provided under this Agreement, Donohue spec lcolly dtscloms mIV authority - nesposibility for general job rile safety std safety of perwrs Other than Do alwe employees. 4. DELAYS. If evens beyond the control of Owner or Donohue, including, but now limit to, lire, flood, explosion, not, strike, war, process shutdown, an of God or the public enemy, uud act o' regulation of any govemnhent agency, result in delay to any schedule established in this Agreement, such schedule shall be unfenced to time extent necessary to compensate for such delay. In the event Donolme is delayed by Owner and such delay exceeds 30 days, Donohue shall be entitled 10 an extension of time equal to the delay and an equitable adjusunent in compemaziun. 5. TERM] NATION /SUSPENSION. 9ther puny may tenumme this Agreement upon 30 days written notice to the Other party. Owner shall pay Duouhue for rill Services, including profit relating dhemm, remlercd prior to temotlAhOn, plus any expenses of termmntion. In the event either party defaults in its obligations under this Agreernem (including Owner's Obligation to make the payments required hereunder), the non- defuulung pony may, after 7 days written trounce storing is intention to suspend performa under the Agreernem if cure of such default is not cotmneiced and diligently continued, and failure of the defaulting pony to cormtnnce care within such time limit and diligently continue, suspend performmmice under this Agreement 6, OPINIONS OF CONSTRUCTION COST. Any opinion of construction cots prepared by Donohue is supplied for the general guidance of the Owner only. Since Ionuhne Ira no control Over co Ipetinivc lidding OF mntket conditions, D nolme cannot guarantee the accuracy of such opinions as compared to contra bids Or actual cults to Owner. 7. RELATIONSHIP TO CONTRACTORS. Iowshie shall serve as Owner's professiund representative tin the Services, and may nuke recommendations; to Owner concerning Lennox Mating to Owner's contractors, but Datohue specifically disclaims any authoity to direct Or supervse die menu, methods, teclmiques, sequences m procedures of COnstrecllm selected by Owner's contmetors. g. CONSTRUCTION REVIEW. For projnas involving em4mCllnrl, Owner acknowledges Ihm under generally accepted professional practice, interpretations of consrucuon documents in the field are nurmully required, tad that performance of constmcoun- related services by the design profession) for the project permits errors ur manswons to be identified and corrected at conpmaively low cost Owner agrees to hold Donohue harmless from any claims retailing Goa performance of construction - retried services by person other than Donohue. 9. INSURANCE. Donohue will maintain insurance coverage far Professional, Comprehensive Gene d, Automobile, Worker's Compensation. and Employer's Liability in amounts in accordance with legal, oral l000lu e's business requirenhens. Certificates evidencing such coverage will be provided to Owmr upon execution of contract For projects involving constiucum, Owner agrees to require its construction contractor, if my, to include DmOlwe tee all udchloaal insured on us policies relating to the Project Donohue's coverages referenced above shall, in such case, be excess over contractor's prinnury coverage. IQ INDEMNITIES. To the fullest extent permitted by law, Donohue shall irdenimly and save harmless Owner from sal against loss, liability, std darnages sustained by Owner, its agents, employees, and representatives by musm of injury (including reasonable litigation cosu) or death m person o twinge to tangible progeny to the extent caused directly by the willful lm oracucl or failure uh adhere to the standard of care described in Paragraph I above of Donohue, its agents or employees. To the fullest extent permuted by law, Owner shall defend indemnify, and save harmless Dra moue, its agents, employees, and representatives from and against loss, liability, and damages including reasonable litigation costs) arising from or relaung t claims for injury or death to peons, damages' to tangible property, or other losses, rs alleged to be caused by any of the following if such is reasonably considered to be within the control of Owner and the loss, injury, or damage is attributable to Owner's negligence or willfull nuscmdum: (a) any substance, condition, element, or material or any combination of the foregoing (i) produced, emitted or released from the Project (it) tested by Donohue under this Agreemem, or (iii) used or incorporated by Donohue to die serviels; or (b) operation oc managemem of the Project Owmer also agrees to require its construction contractor, if any, to include Don lium as an indemiree under any indemnfication obligaion to Owner. i 11. LIMITATIONS OF LIABILITY. No employee or agent of Donohue shall have individual liability to Owner. Owner agrees that, to the fullest extent permitted by law, Donohue's total liability to Owner for any and all injuries, claims, losses, expenses or damages whatsoever arising out of o in any way related to the Project or this Agreenent from any causes including, but not liumcd to, Donohue's negligence, etrurs, onissims, Sinn liability, or breach of contract shall not exceed the total conpersuoon received by Donohue under this Agreement. If Owner desires a limit of liability greater than that provided above, Owner and Donau a shall include in Pun 111 of this Agreement the amount of such limit and the additional compensation to be pod to Donohue for assumption of such additional risk. IN NO EVENT AND UNDER NO CIRCUMSTANCES SHALL DONOHUE BE LIABLE TO OWNER FOR CONSEQUENTIAL, INCIDENTAL, INDIRECT, SPECIAL OR PUNITIVE DAMAGES . 12, ACCESS, Owner shall provide Donohue safe access many premises necessary one Dol to provide the Services. 13. REUSE OF PROJECT DFLIVERABLES. Reuse of any docurents or Other deliverables, including electronic media, pertaining to the Project by Owner for any purpose other than that for which such documents or deliverables were originally prepared or ulteratiun of such documents or deliverables without written verificotion or adaptation by Donohue for the specific purpose intended, shall be at the Owner's risk- Owner agrees to defend. indemnify, tad hold harndess Donohue from ad claims. damages, and expenses (including reasonable litigation ems), arising Out of such reuse or aheroion by Owner or others acting through Owner. 14 AMENDMENT. This Agreement, upon execution by both parties hereto, can he amended only by a wrinen Instrument signed by both panics. 15. ASSIGNMENT. Except for assignments (a) to clothes which control. or are cuotoolled by, dm paces hereto or Ili) resulting from operation of law, the rights and obligations of this Agreenum canna be assigned by either puny without written pemhismon of the other poly. This Agreement shall be binding upon and inure to die becetit of any permitted assigns. 16. STATUTES OF LIMITATION- To the fullest extent pemuued by law, parties agree that, except for claims for itrlenutifiratim, the time period for bringing claims under this Agmemem shall expire can year after Project completion. 17. PREVAILING PARTY LITIGATION COSTS. In the event any acums are brought to enforce this Agreement die prevailing party shall be entitled to collect IN litigation costs from the Other party. 19 NO WAIVER. No waiver by either party of any default by the Other ppny in the perfo of any particular section of this Agreement shall invandaze any other section of this Agmenmm or Operare as a waiver of any future default. whether like or different in chumeter. 19. NO THIRD -PARTY BEN*FTC1ARY. Nothing contained in dos agreement, tar the performance of the parties hereunder, is intended to benefit, nor shall inure to the benefit of, any third party, including Owner's contractors. if any. 20. SEVERABILrfY. The v�tOtis terms, provisions and covenants herein contained shall be deem- - be separatd and sevcrable, and the invalidity Or umnforceabilay of any of thorn shall not affect or impair the validity or enforceability oChhe reminder. 21. AUTHORITY. The persons signing this Agreenwal warrant that they have the authority to sign ax. car m behalf. of, the party for whom they are signing. Page 4 C To: Gary Plotz City Administrator From:Randy DeVries Utilities Director Date: 02/18/99 Re: Vehicle Allowance In October of 1998 the central garage completed a vehicle needs analysis for city departments. The analysis showed that the Wastewater department was one vehicle short. It was suggested that one vehicle be added to the fleet to avoid the scheduling difficulties that are occurring now, because of our helping with snow removal, meter reading, and other department functions, which will also make our department more efficient. I am requesting a $270.00 /month vehicle allowance based on survey results and IRS standard rates. This allowance was budgeted for 1999, and was approved. V1X-! • city center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (320) 587 -5151 Far (320) 234 -4240 Parks & Recreation 900 Harrington Street SW Hutchinson, MN 55350 -3097 (320) 587 -2975 Fax (320) 2344240 Police Services 10 Franklin Street SW Hutchinson, MN 55350 -2464 (320) 587.2242 Far (320) 587 -6427 - Printed on recycled paper - October 27, 1998 To: Randy DeVries, Dir. W /WWTF Operations From: John Olson, Assl. Public Works Dir. Subject: Departmental Vehicle Analysis 1 have conducted Ad completed a vehicle needs analysis for every department utilizing; services of the City's Central Garage. Analysis for youAdepartment is as follows: I. Water Department The needs identified for the water department was for three pickup trucks. Currently there are three pickups assigned to Ore water department. They are Units 1153, 55, and 59. 2. The needs identified for the wastewater treatment facility was as follows: Need Unit assigned Large Tractor W W TF -047 -TRC Van/Sport Utility Vehicle WWTF -05I -PAS Sludge hauling truck WWTF -052 -TRK 4 Pickups WWIF -054 -TRK W WTF -058 -TRK W WTF -066 -TRK (also a snow removal vehicle) Vacuum (ruck W WTF -056 -TRK Sludge spreader International spreader 2 tandem dump trucks STREET -0I6 -TRK Contracted Loader STREET -036 -LDR (also a snow removal vehicle) Turf mower John Deere Turf mower Utility vehicle Cushman utility vehicle As you we, your department is short one pickup, according to our arlalysis. I would suggest that future plans include adding one vehicle to your fleet to avoid scheduling difficulties that are occurring now. The future of your department, however, must be taken into account for adding vehicles. This analysis is provided for your information. Regarding costs of vehicle operation, it is my opinion that the current IRS standard rates for mileage are a fair measurement of the costs of vehicle operations. If, however, replacement costs were significantly higher for a vehicle in your department, I would suggest using die rates applicable to U.S. Postal Service rural mail carriers. Hal Kirchoff cc ASSESSOR February 11, 1999 TELEPHONE 320.864 -1254 FAX 320. 8641295 RECEIVED Office of McLeod County Assessor Court House 830 11 th Street East - Suite 112 Glencoe, Minnesota 55336 FEB 12 1999 CITY OF HUTCHINSON 0 CLERK OF CITY OR TOWN BOARD: Enclosed is the notice of time set for the meeting of your local board of review. Also enclosed are the necessary notice blanks which must be posted and published at least 10 days prior to the date of the meeting. If this meeting date and time set for your jurisdiction conflicts in some way, please let this office know at once so that a new date may be set. This is important because all "Notices of Assessment and Equalization" forms that are mailed to the taxpayers will include the meeting date and time on them, A review date change cannot be made after the notices are mailed out. Your cooperation in this matter will be appreciated. Thank you. • Sincerely, Hal Kirchoff County Assessor HK /ar✓ Enc: Equal Opportunity Employer r-(4 Form No. A, F. 4 — Notice to Clerk of Meeting of Board of Review — 'Equalization. MflledDavis Co., St. Paul, MN OFFICE OF COUNTY ASSESSOR TO THE CLERK OF City McLeod OF Hutchinson COUNTY, MINNESOTA: NOTICE IS HEREBY GIVEN, That the 5th day of May at 4: 30 o'clock P • M., has been foxed as the date for the meeting of the Board of4%— (sawo a.) 'Equalization —in your r t f for said year. This meeting should be held in your office as provided by law. Pursuant to the provisions of Minnesota Statutes Section 274.03, you are required to give notice of said meeting by publication and posting, not later than ten days prior to the date of said meeting. Given under my hand this 11th day of February , 19-4. ^. MCr pod County, Minnesota 'Applies only to Citles whose charter provides for a Board of Equalization instead of a Board of Review. -cam) CITY OF HUTCHINSON MEMO Finance Department September 4, 1998 There was early discussion of allowing the Cinema One LLP group to have infrastructure costs paid by the city and repaid over a 10- year period. Marc Sebora is preparing the agreement for your approval and will present it at Tuesday's meeting that would put this funding and repayments in place. As.of now it appears the amount will be for $18,516. Normally this work would have been completed under a 11 429" project and assessed to the property. The work was contracted by the Cinema One LLP group directly but would like to still have the long -term repayment option and the reason for the agreement. If agreed to by the council the money would come from the city special assessment fund (old 1976 debt service funds). This is to be considered a one -time agreement and not to be considered a precedent for future consideration. 9 i \➢CC \CCMPJIIL MP➢ 0 4D Memorandum TO: Mayor and Council FROM: Brenda Ewing, uman Resources Coordinator RE: Consideration of Recruitment Proposal from Delacore Resources DATE: February 19, 1999 Attached is a proposal from Delacore Resources to provide services for staffing the positions of Director of Planning, Zoning, and Building, and Executive Director — Economic Development Authority. Please be advised that the City Administrator, the Management Team (City Directors), and the Directors of the Hutchinson Community Development Commission — an EDA are aware of and endorse this proposal. Since receiving the proposal, both Gary Plotz and I have spoken with Verne Meyer of Delacore is indicated regarding service options in addition to those noted in the proposal. Mr. Meyer indicated that he is open to discussing two additional options that include generating interested and qualified candidates only and purchasing services on an hourly basis. It has also been recommended that the City access Delacore's services to determine if the existing pay ranges for the above noted positions are accurate and competitive. It is recommended by the City Administrator, the City Directors, and the EDA Board of Directors that the City Council consider this proposal and to authorize staff to access the services offered by Delacore Resources at a cost not exceeding the written proposal maximums. If you have any questions, please contact City Administrator Plotz or myself at 234 -4213 Enc. • February 15, 1999 • Brenda K. Ewing City of Hutchinson 11 l Hassan Street SE Hutchinson, MN 55350 -2522 Dear Brenda: This letter is intended to provide you with a proposal for the recruitment of the positions of Executive Director of Hutchinson Community Development Commission, and Director of Planning, Zoning and Building. METHODOLOGY A retainer based arrangement will give you a great deal more effort and predictability. This assignment will dictate a comprehensive effort, and sticking with it until it is finished. This is the type of arrangement that I have used previously in staffing many needs for the Hutchinson medical community. None of these assignments were easy, but were ultimately staffed by top -notch professionals. TERMS The professional service fee for staffing these opportunities is as follows: • Executive Director Director of Plannin Zonin uilding Full Search" $10,000 $11,000 Partial Search' $6,000 $6,500 Each month you will be invoiced for a monthly stipend of $2,000. When the staffing is complete on each position, the amount already paid will be subtracted from the total fee ($10,000 or $11,000) and you will be invoiced for the remainder. •` Includes generating interested and qualified candidates, screening qualifications, conducting reference checking activities on finalist candidates, assisting with on -site interviews with City of Hutchinson staff, assisting with the selection process, and with salary negotiations. '3 Includes the same activities as Full Search, except the generation of candidates. If your needs are different than the options designed above, it is likely tha arrangements can be made to accommodate those needs also. 0 16 . ) G, QJ Brenda K. Ewing Page Two February 15, 1999 RESOURCES A data base will be obtained which will indicate the name of individuals who currently hold similar positions in other Minnesota and regional municipalities. SCHEDULE With your approval, this assignment will begin immediately. I expect to begin introducing interested and qualified candidates to you within thirty to forty -five days. Should you wish to proceed, I will want to meet with you and with the individuals to whom these positions report. Upon the inception of the search, I will provide you with a Terms of Engagement, of which you and I must agree upon and sign. I appreciate your confidence in considering me to staff these important positions. Sincerely, DELACORE RESOURCES Verne Meyer J AIRPORT HANGAR POLICY • This airport hangar policy was adopted by the Hutchinson Airport Commission and confirmed by the City Council of the City of Hutchinson. RECITALS 1. The City of Hutchinson has constricted, and has available, hangar space for rent for the purpose of storing airplanes and airplane - related equipment 2. Insufficient hangar space is presently available to accommodate all that wish to take advantage of the availability of airplane hangars. 3. The City of Hutchinson is responsible for maintenance, repair, managing and, in general, operating the Hutchinson Municipal Airport, known as Ken Butler Field, and provides significant administrative and financial support to the airport. 4. The City of Hutchinson has constructed, at City expense, a series of hangars which are available for rent and the City now desires to adopt a formal policy governing the 'waiting list" for space available in said hangars. NOW THEREFORE BE IT RESOLVED BY THE AIRPORT COMMISSION AND THE CITY COUNCIL OF THE CITY OF HUTCHINSON: 1. Waitirw List The Hutchinson Airport Commission shall maintain one waiting list for applicants residing or owning business property within the City of Hutchinson and one waiting • fist for applicants that do not reside or own business property within the City of Hutchinson. 2. Waiting List Priority. Any person or entity living within the corporate city Hmits of the City of Hutchinson, or having a principal place of business within the corporate city limits of the City of Hutchinson, shall be fisted on one list The names of other applicants for hangar space shall be maintained on a separate list. All names, regardless of which list they are on, shall be ranked in order of the data the application was received by the City of Hutc Nnson. 3. Availability of Hangar Space. When a hangar becomes available, the same shall be offered to each succeeding individual on the list compiled of residents and property owners. If an individual on the list Compiled of residents and property owners does not lease the hangar, the same procedure shah be followed using the list compiled of those not residing or owning property within the City of Hutchinson. Individuals may decline hangar spaces on two separate occasions without loss of priority. If hangar space is declined on the third occasion, the party declining the space will be listed at the bottom of the appropriate waiting list Individuals may indicate their preference for an enclosed hangar, an open -sided hangar, or either. Offerings of open hangars shall take into account the applicants preference. Individuals that indicate a preference for an enclosed hangar and accept an open -sided hangar, if available, shall not lose their priority position on the appropriate list to be offered an enclosed hangar. Every applicant must own an aircraft registered by the State of Minnesota to be eligible for inclusion on either waiting list • No person shall be eligible for more than two hangars unless the Airport Commission specifically authorizes them. Specific authorization, granted by the Commission for more than two hangars, may not exceed a period of one year. 4. Fees. A refundable fee in an amount authorized by the City of Hutchinson shall be paid at the time of application. The fee shall be rehmded ff an applicant removes their name from a list If an applicant accepts hangar space, the fee paid at the time of application shall be applied to • the first month's hangar rental fee. 5. Rules and Reaulatlons. All persons on either list shall comply with all rules and regulations promulgated by the Hutchinson Airport Commission or the City of Hutchinson or other appropriate governmental and management agencies. Failure to comply with the rules and regulations may result in forfeiture of the privilege of renting hangar space at Hutchinson Municipal Airport 8. No Pmoerty Right Nothing in this policy shall be construed as aeating any Property right, under state or federal law or under state or federal constitutions, in any individual or applicant by virtue of Inclusion or exclusion from any waiting list for hangar space at the Hutchinson Municipal Airport This policy is made and adopted this 25'" day of January 1989. - -•- • • CITY OF HUTCHINSON By Marlin Torgerson, Mayor is ATTEST: By Gary D. Plotz, City Administrator • Ada Hutchinson Area Health Care Hutchinson Community Hospital • Burns Manor Nursing Home • Dassel Medical Center • Winsted Family Practice clinic 1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000 February 18, 1999 RECEY��D FEB 1 B 1999 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 CRY OF HUTCHINSON Dear Mayor Torgerson and City Council Members: The Board of Directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on February 16, 1999, considered results of a bid process for replacement of our Cooling Tower. The following is an excerpt from the minutes of that meeting: " Cooling Tower Replacement. The Board reviewed the bid analysis (see attached) for the Cooling Tower Replacement. Two bids were received and areas follows: Allied Mechanical Systems, Hutchinson - $65,425 and Sy -Ray Plumbing/Heating, St. Cloud with a bid of $52,795. The estimated delivery date will be approximately 8 — 10 weeks from time of order. Following discussion, motion was made by Snapp, seconded by Matthias, to recommend the City Council award the Cooling Tower replacement project to the lowest bidder, Sy -Ray Plumbing/Heating, St. Cloud, with,a bid of $52,795. All were in favor. Motion carried." Thank you, in advance, for consideration of this request. Don Erickson will be able to address questions you may have regarding this item at your meeting on Tuesday. Sincerely, HUTCHINSON AREA HEALTH CARE Philip 4 GGraves President /cs • 1-1�6) 0 HUTCHINSON AREA HEALTH CARE Cooling Tower Replacement Bid Opening: February 9, 1999 — Conference Room C — 2:05 PM 0 Contractor Bid Bond Base Bid Alternate Bid 91 Alternate Bid 92 Allied Mechanical Systems 5% $47,135.00 $ 5,370.00 $12,920.00 Sy -Ray Plumbing /Heating 5X $43,250.00 $ 5,645.00 $ 3,900.00 Attendees: Phil Graves, Robyn Erickson, Mark Thorson, Clint Knorr, Gregory L. Gieser I � A DM A II AB I DC OO LTO W E R. DOC HORTY ELVING ASSOCIATES, INC. PLANNERS. ARCHITECTS . ENGINEERS. INTERIOR DESIGNERS February 12, 1999 FAX and Mail Mr. Mark Thorson, Facility Engineer Hutchinson Community Hospital 1095 Highway 15 South Hutchinson, Minnesota 55350 Re: Bids for Cooling Tower Replacement Dear Mark: I have reviewed the bid sheet and also have contacted Sy -Ray Plumbing & Heating of St. Cloud regarding their bid. They indicated that they have the low bid at this time with the Baltimore Air Coil Balti -Bond Tower which is approved on the specifications. They estimate that the delivery date will be around 8 f,Q weeks from time of order. The Marley Tower which will probably cost about $4,000 In ne, although we don't know that for sun;, is around a 6 - 7 week delivery time. We recommend proceeding with the Sy -Ray bid, including Alternate Bid No.l and Alternate Bid No. 2, for a total cost of $52,795. As the delivery date of the new tower approaches in mid to late April, we will look at the weather reports and look for a window of opportunity where the outside temperature will stay around 60 degrees or lower. At this point we will begin the demolition. If weather is prematurely warm with no end in site, we will simply have to put off the actual installation of the tower until the weather cooperates- We have specified that the Owner can be without the cooling tower for around four days. Please call me directly with any questions you may have. Sincerely, r es C. Elving ✓ JCE:dk �r a n s 505 FAST GRANT STREET • MINNEAPOLIS, MN 55404.1490 • (612) 332.4422 • FAX (612) 344.1282 • hortyelvn*x .m E Memorandum To: Mayor & City Council CC: From: Gary D. Plotz, City Administrator Date: February 19, 1999 Re: JOINT ANNUAL MEETING OF HRA AND CITY COUNCIL Jean Ward has informed me that the HRA Board would be available to meet with the City Council on April 20, 12:00 Noon to 1:00 p.m., at the City Center. CJ cc: Jean Ward, HRA Director /Mj S 1 Y - a,- SN' MR, 1 Y - a,- I DRAFT AGENDA FOR ADDITIONAL TOPICS UTILITIES COMMISSION MEETING MARCH 24,1999 ❖ Update on Mediation Efforts with Utilities Union Contract ❖ Update on City Emergency Plan as it Relates to Public Utility , ❖ Update by City on Community Needs Task Force ❖ Review of Utilities 5 -Year Capital Improvements Plan -- Clarence Kadrmas ❖ Discussion of City Contribution for Year 2000 ❖ Update on City Attorney Service for City and Utilities S e s f 0 i a i i 0 i L OPEN -HOLD COUNCIL REPORT 23- FEB- 1999page 1 __ _ __________ 1980 TIDS _ _ _ __ __ ___-_--------____-----------____---------------------------- JOHNSON, LEONARD G. MARCH PAYMENT $812.76 +> $812.76* 1989 IMPROV. BDS FIRSTAR BANK OF MINNESOTA PAYING AGENT FEES $269.00 < *> $269.00+ CAP.IMPRO.FUND BAUERLY BROS INC. INTERIOR SLAB, WINTER HEAT $108.19 SORENSEN FARM SUPPLY BLADE $53.26 TEK MECHANICAL PLBG & HTG @ TRAIN FACILITY $2,043.65 WITTE SANITATION DUMPSTER, REMOVAL, HTR, TOILET $271.50 < *> $2,476.60' CENTRAL GARAGE AM.WELDING SUPPLIES WELDING SUPPLIES $59.10 ANDERSON,SCOTT BLASTING & PAINTING TRAILER $675.00 BRANDON TIRE CO LABOR, SERVICE CALL $123.00 CENTRAL HYDRAULICS REPAIR & MAINTENANCE SUPPLIES $42.69 CROW RIVER AUTO PARTS, LABOR $77.92 FARM -RITE EQUIPMENT COUPLER, UTILITY FRAM $104.93 HART'S AUTO SUPPLY PFC PAD $124.69 HOLT MOTORS INC REPAIR & MAINTENANCE SUPPLIES $160.89 INTERSTATE BATTERIES REPAIR & MAINTENANCE SUPPLIES $155.38 JERRYS TRANSMISSION LABOR, PARTS $112.00 PLOWMANS PARTS $251.84 SUPERIOR FORD INC 99 FORD CROWN VIC $42,622.00 TERMINAL SUPPLY CO OPERATING SUPPLIES $119.62 WELDING SYSTEMS INC CRONAPLATE, BEVEL, CUTTING $599.81 < *> $45,228.87* GENERAL FUND AAGARD WEST FEB PAPER RECYCLING $823.70 ALBINSON 100 39" PLAN13AGS $95.91 ARNOLD & MCDOWELL RECORDING FEES $39.00 ARTMAN, ROBERT REFUND PARKING FINE $20.00 BALLMAN, BRIAN REFUND PARKING FINE $20.00 BENNETT OFFICE SUP. TONER $38.29 BETKER, PEARL REFUND- CANCELLED DRIVING $6.00 BONK, DAVID REFUND PARKING FINE $20.00 • BRANDEL, RONALD REFUND PARKING FINE $20.00 BREYER, MICHAEL REFUND PARKING FINE $20.00 BRUEGGEMANN, DAVID A. DEF COMP PLAN SERVICES $350.00 BUSINESSWARE SOLUTIONS LABOR, TRAVEL $3,017.46 CENTRAL GARAGE JAN VEHICLE RENT $29,719.21 CENTURY LABS BOWL CLEANER, LINERS, BEADS $613.97 CERVIN, GARY REFUND PARKING FINE $20.00 CHAMBER OF COMMERCE HUTCHINSON NOTE CARDS $6.00 CHIEF SUPPLY CORP EVIDENCE FILM $468.00 CITY BUSINESS RENEWAL $74.00 CITY ENGINEERS ASSC OF MINNESO MEMBERSHIP DUES -JOHN RODEBERG $40.00 COMMUNITY EDUCATION JANUARY $2,984.00 COMPRESS AIR FILTERS, CARTRIDGE, OIL $82.91 CONTINENTAL RESEARCH CORP MAJIC- CLEAN, NO -OX $271.44 CROW RIVER AREA QUALITY COUNCI FEB SESSION $25.00 DANKO EMERGENCY EQUIP AIR BAG $837.13 DEPT NATURAL RESOURCES DNR REG FEES $751.00 DJ'S MUNICIPAL SUPPLY ORANGE FLAGGING TAPE $20.22 DOSTAL ELECTRONIC'S CENTER BATTERY $37.28 DUECO DECAL WARNING KIT $60.13 EARL ANDERSON ASSOC SIGNS 77.13 ELECTRO WATCHMAN QUARTERLY CHARGE $603.86 EMBLEM ENTERPRISES UNIFORMS $35.52 ENR SUBSCRIPTION RENEWAL $74.00 ERICKSON OIL PROD FUEL $2.12 ERLANDSON, DAVID REIMB- TRAINING PUBLICATION $17.04 EWING, BRENDA REIMB- MILEAGE $88.40 EXECUTIVE EXCELLENCE SUBSCRIPTION RENEWAL $199.00 FAMILY REXALL DRUG PHOTOS $147.84 FARM -RITE EQUIPMENT BOBCAT RENTAL- JANUARY $5,325.00 FASTENAL COMPANY LEATHER CAPE, CHAPS $84.50 FOOD -N -FUEL CARWASHES $25.74 GARRETT, DONNA REFUND PARKING FINE $20.00 GEB ELECTRICAL INC SERVICE CALL $45.00 GELSCHUS, LAURIE REFUND -ROCK CLIMBING CANCELLED $10.00 GLAESER, TOM REIMB- TRANSPARANCIES $38.33 r 1 LJ /6 -4, ------------------------------------------------------------------------------- GENERAL FUND GLASSON, ANN ED FUNDING CLASS REFUND GRIMM, LOWELL REFUND PARKING FINE HACKER, MELISSA REFUND PARKING FINE HAFFLEY, FREDRICK REFUND PARKING FINE HAGER JEWELRY ENGRAVE PLATE HELIER, FERDINAND REFUND PARKING FINE HEMMAH, KATHY STAMPING CLASS HILARY, KRISTIN JANUARY CLASSES HILLYARD FLOOR CARE / HUTCHINSON PARTS, LABOR, REPAIR SCRUBBER HUTCH CAFE MEAL CHARGES HUTCH FIRE & SAFETY EXTING INSPECT, MAINT HUTCH MEDICAL CENTER PHYSICALS HUTCH PLBG & HTG CO FURNACE, INSTALLATION HUTCHINS, LARRY REFUND PARKING FINE HUTCHINSON AREA HEALTH CARE VACCINATIONS HUTCHINSON TEL CO PHONE INSTALLATION HUTCHINSON UTILITIES PHOTO ELECTRIC CONTROLS IACP 1000 MEMBERSHIP DUES JACK'S UNIFORMS & EQUIPMENT UNIFORMS JEFF'S ELECTRIC MATERIALS JERABEK MACHINE SERV UNPAID 1998 INVOICES JOES SPORT SHOP PLAQUES KEMSKE /OSWALD MINUTE BOOK LIND, KEVIN REFUND PARKING FINE LOCATORS & SUPPLIES HARDHAT, FACE MASK, HAT LINER LOGIS SYSTEM IMPROVEMENTS & REPLCMT LUDOWESE, KIM REFUND -HAIR STYLES CANCELLED MACQUEEN EQUIP INC REG -DUANE DASCHER MANKATO MOBILE RADIO RAPID BATTERY, PORT ANT MARCO BUS.PRODUCTS LABOR, CLEANING, TRAVEL MCLEOD COUNTY AUDITORS OFFICE GAME & FISH LICENSES MCLEOD COUNTY TREASURER PARCEL LISTING MIDWEST WIRELESS COMM. FEB SERVICE MILLERBERND, DARLEEN REFUND PARKING FINE MINNESOTA ASSOC OF CEMETERIES 1999 DUES MIX, MARK REFUND- GIFTS - ESTATES CANCELLED MN REC & PARK ASSC D.MOON RENEWAL MN SPORTS FEDERATION TOURNAMENT ENTRY MOSES, DARYL REFUND PARKING FINE MOUNTAIN STREAM SPORTS KNIT CAPS MUELLER, DAVE REIMB -IPMBA DUES NO STATES SUPPLY INC HDWE NORTH CENTRAL RADAR CALIBRATIO CALIBRATE 5 RADAR UNITS NORTHERN SAFETY CO MIRROR LENS, PLUGSTATION NYGAARD SAND & PLASTIC BLASTIN SANDBLAST, PAINT SIGN PETERSON BUS SERVICE COACH TO HEY CITY THEATER PETERSON, BARBARA REFUND PARKING FINE PIONEERLAND LIBRARY SYSTEM QTR 1 PAYMENT PLATISHA, BRIAN SCOREBOARD OPERATOR POSUSTA, TAMMY REFND PARKING FINE POWERMADD MARKETING AC ADAPTER QUADE ELECTRIC REPAIR & MAINTENANCE SUPPLIES QUANTUM LABS QUANTUM BLUE LABEL RAMBOW INC. UNIFORMS REDMAN, RANDY REIMB -CAM TAPE REHMANN, ROLAND REFUND PARKING FINE RICMAR VIRO SLIDE -30 ROBINSON APPRAISAL CO APPRAISAL REPORTS RODEBERG, JOHN REIMB- LODGING, CAR WASH ROSS, VINCENT REFUND PARKING FINE SAFETY CHECK SUBSCRIPTION RENEWAL SCANDIA HOME BAKERY ROLLS SCHMELING OIL CO JAN KEROSENE PURCHASES SCHOLL, SAM MAILBOX REIMBURSEMENT SCHRAMM IMPLEMENT SHIPPING SCHULTE, DARLA OVERPYMT OF LEAGUE FEES SERVICEMASTER FEBRUARY BUILDING MAINT SHOPKO SLIDE FILM SHRED -IT SHREDDING SERVICE SIEGLE, LYNN REFUND -ROCK CLIMBING CANCELLED SILVERNALE, CINDY REFUND -ROCK CLIMBING CANCELLED SIMONSON LUMBER CO 2x10 TREATED SMITH, JENNY REFUND -ROCK CLIMBING CANCELLED STANDARD PRINTING FOAM STARK, THERESA REFUND -ROCK CLIMBING CANCELLED STATE TREASURER CERTIFICATION RENEWAL -M HENSEN 23- FEB- 1999page 2% $5 00 $20.00 $20.00 • ,520.00 $9.08 $20.00 $19.22 $450.00 $1,458.00 $31.52 $29.50 $596.00 $5,716.00 $5.00 $75.00 $353.43 $16,551.97 B 100.00 362.78 $52.80 $102.15 $63.90 $183.18 $20.00 $175.96 $21,335.69 $35.00 $80.00 $265.90 $89.00 $5,406.50 $6.00 $21.54 $20.00 $134.00 $5.00 $740.00 $1,540.00 $20.00 $196.67 $40.00 • $46.86 $263.45 26, MS. B 752.00 330.50 $20.00 $20,913.00 $192.00 $5.00 $17.90 $294.21 $79.32 $85.36 $7.42 $20.00 $669.05 $2,000.00 $75.17 $5.00 $136.80 $2.40 $151.40 $269.01 $10.50 $29.00 $1,754.59 199 44.71 .90 10.00 10.00 $17.51 $10.00 $23.24 $20.00 $20.00 • OPEN -HOLD COUNCIL REPORT 23- FEB- 1999page 3 - -___ GENERAL FUND _____ -_ STREICHERS ------------------------------------- BORE BRUSH $15.60 SUBWAY PORTION PLATTER, CHIPS $48.40 THE SALTMAN SOFT SALT $114.89 • TRI CO WATER COND SOFTNER RENTAL $36.74 HUTCH TRANS FAC. TWO WAY COMM INC HOUSING, COVER, TOP ESC $257.90 UNITED BLDG CENTERS GARAGE DOOR JMBSL $31.76 US CAVALRY UNIFORMS $223.51 USI INC CLEAR POUCH $34.25 VOSS LIGHTING U BENT FLR $92.96 WAL -MART CREDIT -PD INVOICE TWICE $151.85 WILLIAMS, MARTY REFUND -ROCK CLIMBING CANCELLED $10.00 - ZORN, DORIS REFUND PARKING FINE $20.00 < +> HUTCHINSON AREA HEALTH CARE HAW MAMMOGRAMS $133,200.21* HOSPITAL BONDS FIRSTAR BANK OF MINNESOTA ADMIN FEES $118.75 $118.75* HUTCH COMM DEV.0 DES MOINES REGISTER, THE HW ADS $356.40 DOMINO'S PIZZA PIZZAS $50.90 WAL -MART OPERATING SUPPLIES $4.79 < +> $412.09* HUTCH TRANS FAC. ALLIED SERVICES OF HUTCHINSON PARTS, LABOR $708.28 BEST ACCESS SYSTEMS KEYS $14.32 CITY OF HUTCHINSON JAN WATER /SEWER $173.64 DOOR SERVICE OF ST. CLOUD JAMB FLAP, TOP SEAL $38.44 HILLYARD FLOOR CARE / HUTCHINSON VAC HOSE ASSY $26.61 SUPERIOR COFFEE & FOODS COFFEE $35.63 THE SALTMAN SOFT SALT $24.98 < *> $1,021.90* INSURANCE FUNDS HUTCHINSON AREA HEALTH CARE HAW MAMMOGRAMS $341.25 RUTHERFORD PUBLISHING TOTAL WELLNESS NEWSLETTER $227.40 < *> $568.65* OR STORE CITY OF HUTCHINSON LOTTERY $165.61 ED PHILLIPS & SONS CO. FEB WINE PURCHASE $7,632.05 GRIGGS COOPER & CO FEB LIQUOR PURCHASE $18,708.45 HUTCH PLBG & HTG CO MOTOR REPAIR, LABOR $391.32 JOHNSON BROTHERS LIQUOR CO. FEB WINE PURCHASE $10,997.48 JORDON BEVERAGE INC. FEB BEER PURCHASE $1,332.70 KYRS JAN ADVERTISING $110.00 LENNEMAN BEVERAGE DIST. INC FEB BEER PURCHASE $1,799.84 LEO'S TRANSFER JAN /FEB FREIGHT $990.78 LOCHER BROS INC FEB BEER PURCHASE $14,029.90 MARGRON - SKOGLUND WINE IMPORTS FEB WINE PURCHASE $139.00 PAUSTIS & SONS FEB WINE PURCHASE $290.63 QUALITY WINE & SPIRITS CO. FEB LIQUOR PURCHASE $1,429.15 STANDARD PRINTING DAILY SALES PAPERS $311.69 TRIPLE G DISTRIBUTING INC FEB BEER PURCHASE $11,095.45 < +> $69,424.05* PUBLIC SITES MCLEOD COOP POWER JAN ELECTRICAL HOOKUPS $4,000.00 < *> $4,000.00* WATER /SEWER FUND AAGARD WEST TANK & CART PICKUP $3,297.40 ALLIED SERVICES OF HUTCHINSON REFRIGERATION GUAGE $28.76 AM.WATER WORKS ASSN MEMBERSHIP APPLIC -R CZECH $145.00 ASHBROOK SPRAY NOZZLE GASKET $50.86 BERG - JOHNSON ASSOC TBI PH SENSOR $361.05 CENTRAL GARAGE ADDT'L JAN REPAIRS $35.40 D.P.C.IND.INC CONTAINER, CYL DPC INDUST $132.00 DEVRIES, RANDY REIMS -MEALS $130.95 DYNA SYSTEMS PUNCH & CHISEL STEELBUSTERS $282.71 GENERAL REPAIR SERVICE ROTOR, STATOR $829.75 GOPHER STATE INC JANUARY CALLS $10.50 HACH COMPANY LAB SUPPLIES $384.75 HARRIS COMPANIES JAN SERVICE MAINT $1,978.45 HILLYARD FLOOR CARE / HUTCHINSON WIPES $79.77 u OPEN -HOLD COUNCIL REPORT 23- FEB- 1999page 4 ___________________________________ _________ WATER /SEWER FUND HUTCH FIRE & SAFETY ________________ _ _ _ _ __ EXTING INSPECT $27.00 HUTCH MEDICAL CENTER PHYSICALS $182.00 HUT CHINSON UTILITIES JAN GAS & ELEC $581.59 HUTCHINSON WHOLESALE REPAIR & MAINTENANCE SUPPLIES $22.30 • JUUL CONTRACTING CO BACKHOE, LABOR $1,189.00 LAKESIDE EQUIPMENT CORP BEARING $1,403.00 LEAGUE OF MN CITIES DEDUCTIBLE BILLING $400.00 LEWELLYN TECHNOLOGY REG -DOUG JOHNSON ,5598.00 LOGIS SYSTEM IMPROVEMENT & REPLCMT $5,738.87 MN VALLEY TESTING LAB WATER TESTS $8.00 MPCA REG -DAVID SMOGER $150.00 NALCO CHEMICAL CO. NALCO WATER STABI 5,327.66 SCHRAMM IMPLEMENT HDWE 2,059.24 SUPERIOR COFFEE & FOODS COFFEE $91.00 TEXTILE ENGINEERING ASSC RSWB ASH METAL INSERT $1,987.35 UNITED BLDG CENTERS DRYWALL SCREWS $2.98 USA WASTE SERVICES INC LOADS 1/4/99 - 1/15/99 $8,797.57 VESSCO INC CONNECTIONS 434.88 WALDOR PUMP & EQUIP MILEAGE, LABOR, PARTS 833.71 WELCOME NEIGHBOR JAN LISTING $60.00 WITTE SANITATION TRUCK TIME & LABOR $110.00 c *> $37,751.50* Wire Transfers Hats Fund General Fund Water /Sewer Liquor Fund Water Fund Dept of Revenue Dept of Revenue Dept of Revenue Dept of Revenue Recreation Refunding Fuel tax Use tax Use tax Tax Interest Interest Principal $295,284.38* $1,277.40 148.00 6,506.00 16,131.00 10,758.75 5,572.50 50,000.00 7 • PMMEDIATE PAY COUNCIL REPORT 23- FEB- 1999page 1 ---------------------------------------------------------------------------------------------------- CENTRAL GARAGE STATE OF MINNESOTA DECAL ORDER -ELDON BARKEIM $84.00 < *> $84.00* GEIOERAL FUND ASCAP DEPT NATURAL RESOURCES HRAI HUTCHINSON TEL CO LEEANN CHIN MCLEOD COOP POWER MSPS STATE OF MINNESOTA c *> HUTCH TRANS FAC. WITTE SANITATION MUSIC LICENSE FEE 1999 DNR FEES TO STATE REG -MARK HENSEN FEB SERVICE SR TOUR -20 BUFFET MEALS JAN ELECTRIC REG -LARRY HUHN 1998 MINNESOTA STATUTES $225.00 $1,187.00 $100.00 $1,087.14 $343.31 $1,743.44 $255.00 $228.98 $5,169.87* $54.60 $54.60* LIQUOR STORE CITY OF HUTCHINSON QUALITY WINE & SPIRITS CO LOTTERY PAYMENT FEB LIQUOR PURCHASE PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EE CONTRIB 2/6/99 AMERICAN FAMILY INS CO. EE CONTRIB 2/6/99 GREAT WEST LIFE INS. CO. EE CONTRIB 2/6/99 H.R.L.A.P.R. EE CONTRIB 2/6/99 ICMA RETIREMENT TRUST EE CONTRIB 2/6/99 MN CHILD SUPPORT PAYMENT CENTE CHILD SUPPORT 2/6/99 PERA LIFE INS CO. EE CONTRIB 2/6/99 PERA- D.C.P. EE CONTRIB 2/6/99 PRUDENTIAL EE CONTRIB 2/6/99 PRUDENTIAL MUTUAL FUNDS EE CONTRIB 2/6/99 PUBLIC EMPLOYEES EE CONTRIB 2/6/99 TEMPLETON INC EE CONTRIB 2/6/99 WADELL & REED EE CONTRIB 2/6/99 �R /SEWER FUND CITY OF HUTCHINSON MPCA c +> LOAN PYMT /MAIN STREET ANTIQUES REG -RANDY DEVRIES $163.88 $760.84 $924.72* $675.00 $27.88 $75.00 $177.74 $2,306.15 $156.43 $120.00 $52.02 $75.00 $30.00 $17,213.50 $250.00 $150.00 $21,308.72* $100.86 $300.00 $400.86* $27,942.77* • r� V —Trade & — Economic Development February 8, 1999 The Honorable Marlin Torgerson Mayor, City of Hutchinson City Hall 111 Hassan Street Southeast Hutchinson, MN 55350 i RE: Hutchinson Housing Project, The City of Hutchinson Dear Mayor Torgerson: RECEivED FEB 10 1999 CITY OF HUl J VIP I am pleased to inform you that your application for a Minnesota Small Cities Development Program grant has been approved for funding in the amount of $592,800. As always, funding was very competitive this year. The Minnesota Department of Trade and Economic Development (DTED) received a total of 78 applications and yours was one of 33 selected for an award. Everyone involved in the preparation of your application can be proud of a job well done. DTED's Business and Community Development staff will soon provide you with information on the implementation of your grant award and will assist you in achieving your community development goals. For additional information, contact Gary Fields, Deputy Commissioner, at 651/296 -4039. Finally, let me extend my congratulations to you and your staff for developing an approach which will effectively address your community development needs. 500 Metro Square, 121 7th Place Fast, Saint Paul, Minnesota 55101 -2146 USA 651.297.1291 • 800.657 -3858 • Fax 651 - 296.4772 • M/FDD 800 - 627.3529 w .dtcd.state.rnn.us Kind regards, FOR YOUR INFORMATION 0 To: Mayor and City Council lx Hutchinson HRA Board JJ From: Jean Ward, HRA Executive DirectorrT--4� Date: 02/22/99 Re: Status of Hutchinson HRA application to Small Cities Program to provide equity loans to 34 low and moderate income households to purchase newly - constructed homes In early February, the City of Hutchinson was awarded $592,800 to provide equity loans in two new construction areas of Hutchinson. There were a total of 78 single purpose and comprehensive applications; the Hutchinson application was ranked number three among the fortymeight Single Purpose scores. Information regarding the rankings is enclosed with this memo for your review. • The Minnesota Department of Trade & Economic Development on February 18, 1999 held a training session regarding the SCDP program. HRA staff attended and was informed of the numerous rules and regulations concerning program implementation. The proposed program requires that an environmental assessment be conducted at both site and that a procedure guide be developed for this project along with clearance of grant agreement conditions (the grant agreement is expected from DTED within a month). I will keep you apprised of our implementation progress. Please do not hesitate to call me if you have any questions. I � I 1999 SCDP Ranking /Scores 5 Reduasled sR. .@n Nw i,,,wr.+ Cu E. SmTa T,,. Single Purpose 1 36,202 B alance 1 98 -0143 7.1 Bock PF 388,000 388,000 60 501 20 130 7.2 137.2 8.645.300 2'98-0166 9 ' Kilkenny PF 600,00 600,000 50 501 20 120 15.3 135.3 8.045 300 3 98 -0195 6.1 Hutchinson HO 592,800 592,800 50 501 20 120 _ 5.0 125.0 7.452.5 4 98 -0118 5 Brainerd HO 305,000 305,000 50 401 20 110' 8.8 118.8 2147.500 5 98-0154 1 : Chaska HO 600,000 600 ,000 50' 401 20' 110' 4.6 114.6 . 6.547.500 6 98 -0092 1 Pennington Co HO 546.000 470,900 50 401 15 1 7. 11 6.076.600 7 98 -0111 6.1 1 Sacred Heart HO 519,700 510,900 50 401 10 100 9.1 109.1 5.565.700 8,98-0197 4 1 Barrett PF 325,000 325,000 50 401 10 100 9.0 109.0 5,240.700 9'98 -0213 6.2 'Granite Falls HO 501,055 501,100: 401 401 20 100, 6.3. 106.3 4.739.6.00 11 98 -0129 10 Hayfield HO 600,000 600,000 50 401 10. 100, 5.3 105.3 4.139.600 1o' 98 -0123 7.1 1 Harris PF 226,000 226,000 501 401 10 1001 5.3 105.3 . 3.913.600 12198-0099 10 ! Albert Lea HO 500,000 500,000 40 401 15 951 7.9 102.9 1 3.413.600 131 98-0157 5 1 Royalton 1 PF 600,000 600,000 1 501 30 i 10' 901 8.7 98.7 1 2.813.600 14 l98 -0141 4 1 Starbuck I HO 464,200 377,600 401 401 1 01 901 7.4 97.4 2,436.000 15! 98-0217 8 1 Murray County ;HO 493,750 493, 1 401 401 101 901 5.7 95.7 1 1,942.200 16198-0158 6.1 1 Cosmos I HO 515,972 462,700 1 401 401 101 901 5.7 ' 95.7 1 1.479.500 17 98 -0026 5 1 Ramer 1 PF 600,000 6001000 1 401 30 151 851 10.7 95.7 !, 879.500 18 10 (Ken on IHO 596,000 596,000: 4oi - 40F 4o 101 901 52 1 95.2 283.500 19 8 Westbrook I HO 383,500 283,500 40 51 851 10.0 95.0 0 20! 98 -0133 1 ( Thief River Falls HO 586,000: 401 30 101 801 10.0 1 90.0 21, 98 -0151 5 Bertha !PF 600,000: 1 401 30 101 801 9.7 89.7 22198 -0221 4 Pelican Rapids I HO ! 595,000 1 401 30 101 801 7.3 87.3 23198 -0100 4 Hitterdahl I HO 1 367,800 401 30 01 701 15.8 85.8 24198 -0028 ! 7.2 Brooten I PF 556,764 1 301 30 151 751 8.1 83.1 1 25! 98 -0163 8 Okabena I HO 368,800 1 30i 40 51 751 7.7 82.7 26198 -0139 27198 -0094 28198 -0146 8 9 5 1 Woodstock I Darfur 1 Ironton I PF I PF I PF 600,000 290,000 1 600,000 1 401 401 301 20 20 30 101 101 101 70 701 701 12.0 92 9.1 82.0 792 79.1 29198 -0115 5 1 Clarissa 1 PF 489,971 401 10 151 651 13.7 1 78.7 30198 -0216 9 1 Mankato I HO 581,250 301 20 101 60 15.3 1 75.3 31198 -0087 6.2 !Boyd !PF 600,000 601 0 01 601 14.7 1 74.7 32, 98 -0015 1 4 1 Vlllard I PF 600,000 so 10 01 601 14.5 1 74.5 33 i 98 -0021 5 Staples PF 619,500 301 20 101 601 12.1 72.1 34198 -0088 6.2 Murdock HO 600,000 301 301 5', 651 a.7 69.7 35 98 -0101 4 GI don I PF 600,000 201 30 101 601 s.5 69.5 36 j 98 -0210 1 Gary I PF 600,000 Sol 0 01 501 14.7 64.7 37'.98 -0144 2 rte I PF 600,000 501 0 01 501 11.4 61.4 38':98 -0169 1 3 1 Keewatin I PF 364,000 301 10 101 501 11.1 61.1 39198 -0116 11 1 Belle Plaine I HO 600,000 301 10 51 451 1.8 1 46.e 40: 98 -0155 11 1 New Germany I PF 414,200 301 10 01 40 4.2 44.2 41 3 1 Cook County I HO 600,000 201 101 51 351 3.8 38.8 42:98 -0130 10 1 Goodhue Coun HO 600,000 101 10 01 201 4.8 1 24.8 43198 -0218 7.1 1 Kathio I PF 600,000 N F I O 15.6 15.6 44198-0089 6.2 1 Maynard 1 PF 600,000 N F I O 10.7 10.7 1 45198.0198 4 Wheaton I PF 600,000 N F I O 8.1 1 8.1 46197 -0298 4 1Ottertail IPF 600,000 NFIO 6.11 6.1 47 5 1 Garrison Twnshp PF 600,000 NF l0 47. 4.2 48198 -0145 5 26 1 22 1 Garrison subtotal PF subtotal HO I PF 600,000 13,913,435 11 491.747 2,461,300 1 6,572 000 1 I N F I O 3.9 3.9 Single Purpose Total 25,390262 9,033.300 1 4 F L H..3. o,we 1 too E. ynra D•ro ray 1999 5GUV FiankingfbCoreb 5 nevwmd sllmae.row Balance" ! Com rehensive 1198 -0086 6.2 Clinton CO 1,400.000 932.000 661 301 201 116 13.8 129.8 11.135.800 2198.0149 8 Lake Wilson CO 828,760 586 200 691 301 1s 1u 10.2 1242 IOS69. 3198 -0003 7.2 Coka CO 1.205.473 790,5001 651 401 101 115: 8.5 123.5 9.779.100 4198 -0211 3 Palisade CO 1,026.275 927.300 65i 30l 151 110 12.0. 1220 8.851.800 5 98 -0171 6 1 Eden Valley/Wat CO 905 000 905 000 W 40 151 110, 11.5 121.5: 7.946. 6198 -0008 3 Deer River CO. 1,399,772 1,389,8001 55: 3DJ 201 106• 16.0 121.0 6.557.0w 7' 98-0120 10 1 FarlbauR CO 989, V1.01 00 55: 30 20; 105; 13.8 11 8.8 5.769.100 11198.0075 1 1 rosston CO 948.00 1 501 40 101 100 15.8 115.6 • 5.138500 919&0013 7.2 I Foley CO 1,011, 1 651 30 101 105' 9" IMO 4.278.800 10198 -0161 8 1 Windom I CO 1,248.80 sal 30 101 961 13.1 109.1 3.262.000 11198 - 0126 4 1 Detroit Lakes CO 600.000 Sol 40 10i 10 01 6.1 106.1 2662.000 12198.0093 2 I Mehomen I CO ! 1,130, 1 421 40 151 971 a.e I 105.8 1.761.600 13198-0156 4 1 Perham ICO 1,158.500 I 883.800 I 501 40 si 951 1o.o I 1o6A 1 877.800 14198-0117 11 Shale 100 1,098,750 1 877,800 1 441 40 101 941 6.7 I 100.7 1 0 15198 2 I Bajou CO 737.860 1 501 101 101 701 21.6 1 91.8 1 18198 -0138 8 1 CO 1 1,394,270 361 30 10 76 149 90A I 17 98-0147 10 I CO 1 673 175 1 341 30 101 741 14.6 a66 191 98-0027 ! 10 1 Canton I CO 1 1,210,775 1 64 0 0 841 13.0 77.0 19198-0140 4 1 Chokio 1 CO 1 1,400,000 I 481 20 01 661 10.9 76.9 I 2o198-0212 6.1 1 Buffalo Lake I CO 1 1,057,427 1 431 20 Si 661 7.7 ! 76.7 t 21198-0200 4 Kensi arw CO 1 1 400.000 1 541 0 0 541 1e 4 l 724 221W -0196 62 DeGraff 100 I 1,109,331 1 I 301 20 101 60i 12.3 72.31 23198-0022 7.1 ICO 1 1,091.1061 401 20 51 65 6.9 71.91 24 98 -0072 1 ROeeaU 1 00 1,106.125 i 301 20 101 601 7.5 1 67.6 1 25 98 -0096 3 1 Cromwell 100 ! 1,139.250 301 20 01 501 M51 863. 26 98 -0128 9 G rd CO 1 818 506 461 10 01 561 9.3. 1 605 I 271 98-0201 1 4 Dumont ICO 1 1,180,104 1 561 0 0 aI 9.3 "A 211198 -0102 4 Flee CO 1 1,400,0001 461 0 0 461 153 83.3 29 98.0222 ��. 3 Coloram 100 1 1,357.609 1 20 20 10 50 10.3 60.3 30198 -0065 10 Wabasha Co. CO 1,400,000 i 451 0 0 451 6.1 I 51.1 30 I Subtotal CO 33.1128.090 1 12.067.800 26 subtotal PF 13"13.435 ; 2461.300 1 I 22 ! subtotal HO 11.491747 6.572000 1 78 1 Total 59.031272 21.101.100 1 • • 9 9 SCDP GRANTS AWARDED - FY99 FINAL GRANTEE AWARD TYPE GRANT USE Albert Lea $500,000 HO The city of Albert Lea will use the $500,000 SCDP grant to reduce construction costs for 24 rental townhomes which will be affordable for families with low and moderate incomes. Barrett $325,000 PF The city of Barrett will use the $325,000 SCDP grant to construct a new water tower. Bock $388,000 PF The city of Bock will use the $388,000 SCDP grant to construct a wastewater collection and treatment system. The project will be completed in conjunction with a Minnesota Pollution Control Agency cleanup project. Brainerd $305,000 HO The city of Brainerd will use the $305,000 SCDP grant and funds from the Greater Minnesota Housing Fund to assist 12 low to moderate income families purchase newly constructed homes. Chaska $600,000 HO The city of Chaska will use the $600,000 SCDP grant to reduce mortgage costs for approximately 15 low and moderate income households in a planned, 24 -unit single - family development. In addition, grant funds will be used to rehabilitate 35 owner - occupied homes in an adjacent area. 0 0 0 Clinton $932,000 CO The city of Clinton will use the $932,000 SCDP grant and funds from the Minnesota Public Facilities Authority to upgrade its wastewater treatment plant and related sanitary sewer collection lines, and rehabilitate 30 owner -occupied homes. Cokato $790,500 CO The city of Cokato will use the $790,500 SCDP grant to rehabilitate 25 single family detached homes and 11 mobile homes owned and occupied by low and moderate income families, and will construct a new water storage facility. The Minnesota Public Facilities Authority will also financially assist with the city's water system project. Cosmos $462,700 HO The city of Cosmos will use the $462,700 SCDP grant to make loans to 25 low and moderate income owner occupants to rehabilitate their homes. Deer River $1,389,800 CO The city of Deer River will use the $1,389,800 SCDP grant to rehabilitate 24 homes owned and occupied by low and moderate income families and improve the existing water system by constructing a new well, storage and treatment facility. Detroit Lakes $600,000 CO The city of Detroit Lakes will use the $600,000 SCDP grant to help convert the historic Greystone Hotel into commercial space on the street level and rental housing on the second and third floors. 0 0 0 Eden Valley and $905,000 CO The cities of Eden Valley and Watkins will use the Watkins $905,000 SCDP grant and funds from the Minnesota Public Facilities Authority to construct a consolidated water treatment facility, and rehabilitate 30 owner - occupied homes within the two cities. Faribault $787,900 CO The city of Faribault will use the $787,900 SCDP grant to rehabilitate 35 homes, 12 rental units and 20 commercial buildings. Foley $859,700 CO The city of Foley will use the $859,700 grant to rehabilitate 25 single - family homes and 20 rental units, along with 15 commercial buildings, in two targeted areas of the city. Fosston $630,600 CO The city of Fosston will use the $630,600 SCDP grant to rehabilitate 25 homes and reconstruct water lines in a target area adjacent U.S. Highway 2. Granite Falls $501,100 HO The city of Granite Falls will use the $501,100 SCDP grant in conjunction with $1,693,400 of other funds to assist six low and moderate income families purchase new homes and to construct 20 multi - family residential units. Harris $226,000 PF The city of Harris will use the $226,000 SCDP grant and funds from the Minnesota Public Facilities Authority to construct a new municipal well. Hayfield $600,000 HO The city of Hayfield will use the $600,000 SCDP grant to construct 18 new housing units for moderate income households. Hutchinson $592,800 HO The city of Hutchinson will use the $592,800 SCDP grant in conjunction with funds from the Greater Minnesota Housing Fund to provide equity loans to 34 low and moderate income households to purchase newly- constructed homes. Kenyon $596,000 HO The city of Kenyon will use the $596,000 SCDP grant to construct 12 housing units and rehabilitate 20 owner- occupied homes. Kilkenny $600,000 PF The city of Kilkenny will use the $600,000 SCDP grant to construct a wastewater treatment facility. The sewer collection system will be constructed with funds from the Public Facilities Authority. USDA Rural Development will also provide funding for this project. Lake Wilson $566,200 CO The city of Lake Wilson will use the $566,200 SCDP grant in conjunction with funds from the USDA Rural Development to replace sanitary sewer lines, rehabilitate 20 homes and six commercial buildings. Mahnomen $900,400 CO The city of Mahnomen will use the $900,400 SCDP grant to construct a storm sewer system, rehabilitate 10 homes owned and occupied by low and moderate income families and provide four low and moderate income families with new housing mortgage assistance. Murray County $493,800 HO Murray County will use the $493,800 SCDP grant to rehabilitate 25 homes in four targeted townships. Palisade $927,300 CO The city of Palisade will use the $927,300 SCDP grant and funds from the Minnesota Pollution Control Agency to construct a citywide wastewater collection and treatment system. Additionally, the city will rehabilitate 20 owner - occupied homes. Pennington County $470,900 HO Pennington County will use the $470,900 SCDP grant to rehabilitate 30 owner - occupied homes in six targeted townships. Perham $883,800 CO The city of Perham will use the $883,800 SCDP grant to rehabilitate 20 owner - occupied homes, 20 rental units in mixed use buildings and 15 commercial buildings in a targeted downtown area. Remer $600,000 PF The city of Remer will use the $600,000 SCDP grant and funds from the Minnesota Public Facilities Authority for a sewer project that will construct treatment ponds, rebuild and extend the collection system to unserved residents, replace a defective lift station and install meters on all users. Royalton $600,000 Sacred Heart $510,900 Shakopee $877,800 Starbuck $377,600 Westbrook $283,500 Windom $1,016,800 is i PF The city of Royalton will use the $600,000 SCDP grant in combination with loan funds from the Public Facilities Authority to replace their water tower, drill a new city well, construct a pumphouse and make water distribution improvements. HO The city of Sacred Heart will use the $510,900 SCDP grant to rehabilitate 30 homes occupied by Low and Moderate Income households. CO The city of Shakopee will use the $877,800 SCDP grant in conjunction with $494,300 of other funds to rehabilitate 30 single - family owner- occupied homes, 30 rental units in mixed use buildings and 15 commercial buildings in a downtown target area. HO The city of Starbuck will use the $377,600 SCDP grant and $79,000 of other funds to rehabilitate 20 homes owned and occupied by low to moderate income persons. HO The city of Westbrook will use the $283,500 SCDP grant to rehabilitate 22 owner- occupied homes. CO The city of Windom will use the $1,016,800 SCDP grant to demolish two commercial buildings, rehabilitate 25 homes, rehabilitate 20 rental units and rehabilitate 25 commercial buildings. HUTCHINSON SAFETY COUNCIL JANUARY 25, 1999 The Hutchinson Safety Council met at the Heritage Center at noon on January 25, 1999. In attendance were Leslie O. Smith, Loretta Pishney, Joyce Rix, Vi Viesselman, Frank Murphy, Dick Higgins, Craig Johnson, Myron Johnson, Pearl Seale, Barry Anderson, Brand Emans and Dave Conrad. Cort Viesselman attended as a guest. The business meeting was opened by Dick Higgins. The minutes from the December meeting were approved. The safety issue on North High Drive was tabled. Elected as officers for 1999----- - President Frank Murphy Vice President Dave Conrad Sec/Treas. Vi Viesselman Member @ Large Brad Emans As immediate past president, Dick Higgins will be a member of the Executive Board. A motion to reappoint Joyce Rix as Historian was passed. Les Smith reported on the distribution of the motor vehicle safety pamphlets that he had received from Shell Oil Company. Of the English and Spanish text-- - 105 were left at the City Hall Driver License Bureau 105 at the Hutchinson Police Department 105 at the Alive at 55, Senior Center 105 to Dave Conrad at Park Elementary School 90 to Vi Viesselman at Ridgewater college English version only- - 90 at Hutchinson Post Office. Myron Johnson volunteered to work on a program schedule for the coming year. Brad Emans gave an update on the safety status of bleachers in the city of Hutchinson and the discussion of a site for the possibility of the establishment of a safety training area. The next meeting date will be FEBRUARY 22, 1999. Please make LUNCHEON RESERVATIONS BY FRIDAY, FEBRUARY 19. CALL Vi Viesselman Home 587 -5763 Work 234 -0272 E -MAIL VViesselman@ridgewater.mnscu.edu cort @hutchtel.net BRING YOUR VALENTINE TO LUNCH!!!!! 10 DISPATCH SOFTWARE COMMITTEE Facilitator: Kimberly Snyder, Ridgewater College Note taker: Bonnie Baumetz Ms. Snyder began by introducing herself and stating the objective for the afternoon. Objective: Identify informational needs of the police/sheriff departments. Identify how to present the needs. Ground rules: Focus on the objective - one person speaks at a time - everyone will have an opportunity to speak - focus on facts - keep emotion out Identify what is needed to consolidate the dispatch systems. 1. What are your concerns about the change? 2. What are potential benefits from the change? Gary Plotz began by stating his expectation of this meeting would be the consolidation and records management being not less than the city or county presently have. Ms. Synder asked for the pros and cons of records management in consolidation. Benefits Concerns ✓ Minimum of two dispatchers on duty at ✓ Timeliness of information all times in same location. transfer. ✓ Integration of separate systems information ✓ Integration of data bases available to wide audience. ✓ Role definition - officers and ✓ Training will be more uniform for dispatchers dispatchers and other service City and County will be on same level users 0 NOTES FROM MEETING Monday, February 8, 1999 Present: Steve Mogard Rose Bornstein Melba Carlson Nan Crary Jan Brown Lisa Grina Wayne Vinkemeier Tom Keefe Gary Plotz Al DuBois Donna Brown Jeff Nelson Steve Madson Dennis Johnson Facilitator: Kimberly Snyder, Ridgewater College Note taker: Bonnie Baumetz Ms. Snyder began by introducing herself and stating the objective for the afternoon. Objective: Identify informational needs of the police/sheriff departments. Identify how to present the needs. Ground rules: Focus on the objective - one person speaks at a time - everyone will have an opportunity to speak - focus on facts - keep emotion out Identify what is needed to consolidate the dispatch systems. 1. What are your concerns about the change? 2. What are potential benefits from the change? Gary Plotz began by stating his expectation of this meeting would be the consolidation and records management being not less than the city or county presently have. Ms. Synder asked for the pros and cons of records management in consolidation. Benefits Concerns ✓ Minimum of two dispatchers on duty at ✓ Timeliness of information all times in same location. transfer. ✓ Integration of separate systems information ✓ Integration of data bases available to wide audience. ✓ Role definition - officers and ✓ Training will be more uniform for dispatchers dispatchers and other service City and County will be on same level users 0 ✓ Useful and user friendly - ease of access ✓ How do we get where we want use of information to be? To respond to issues - A system that will keep pace ✓ Utilizing the services of both entities with growth - Needs of the police gives the opportunity to develop a dept. state of the art system. ✓ In design of the system emphasis ✓ Ability provide model that benefits smaller seems to be on jail not the communities and include other law enforcement dispatcher /officer. agencies. ✓ Ability to link with other entities. ✓ Eliminate /avoid redundancy. ✓ Maintain integrity of numbering system within larger context. Jeff Nelson, PSC, stated the target date is no later than May, 1999. First priority is dispatch, second priority records keeping. • Discussion followed on what equipment is needed to put a better system in place. Ms. Synder explained this committee is to identify everything needed then give results to the technical experts. There was discussion on the time -frame which limits the conversion process for the following reasons: ► It is difficult to address the software issues by May 15th. ► It will be necessary to communicate temporarily until the system is put in place. ► Both entities will communicate more than before. ► Commissioners want a system that will work as well or better than the present system. Mr. Nelson explained the success of the communications and shared information is based on where you do things alike and differently. Know where similarities and differences exist. Focus energy on differences and how to fix them. His role is to determine the most effective technology. It was decided to identify short term (by May 15th) and long term needs. 2 0 Short Term (May 15th) ► Immediate need to "query" each system. ► Track calls for service. maintain a records system. Address - Time - Officer assignment (Melba will produce a County report - Jan a City report) ► Retrieve information to assign resources most appropriate. ► Information Hutchinson needs is next case number and incident number. ► Specific location/high degree of specificity - limited entry ► Multi - jurisdictional network Long Term (on- going) ► Integrate CAD system with record system to avoid redundancy. ► Network integrated throughout work stations (ie. County Arty., Jail) ► Policing agencies network with court scheduling. ► Integrated system with the jail. ► MDT compatible. Future meetings would include larger objective and purpose. Donna Brown, Savage /Scott County dispatch, commented on the system presently in use by their department. She stated the main concern at the beginning was sharing information, records keeping, and officer safety. Ms. Brown reported the result has been one record system with similar reports to make information flow. She explained in the long term they had to compromise to make a better system and work together toward the end result. AI DuBois, PSC, stated the Joint Power Agreement process take about 3 years and is an on -going effort. 0 PIONE£RLAND LIBRARY SYSTEM HOARD MEEmG November 19, 1998 . Meeting was called to order by PLS chair Harlan Madsen at 7:30 pm. Roll call was taken with four Meeker County librarians, Desiree H ousman from Cosmos, and Allan Knutson from Grove City , daughter and husband of two Librarians. Chair Madsen congratulated Floyd Sneer as the new Wmsted mayor and Robin deCathc neau as new Spicer city ommcil member. Agenda was declared approved assent by chair Madsen with the additions of #4 water damage, #5 service center lease, #6 check signer, #7 GTE grant, and #8 file cabinets by LeRoy Sanders to finance committee report Motion by Al Clouse and second by LeRoy Sanders to approve minutes of October 15, 1998 meeting as sent. Passed. Presentation was given by Meeker County librarians. Desiree Housman, a Cosmos fink grader, read about the Cosmos Public Library with help from the two Librarians, Joy Housman and Rosie Kiecker. Loyce Knutson from Grove City and Carolyn Baird from Litchfield Public Library spoke about their respective libraries. Committee Reports: Finance Committee: • LeRoy Sanders made motion to accept revenue and eipendkare report for October 1998, second by Al Clouse, and passed • LeRoy Sanders reported that the finance committee had rejected all bids for the 1998 audit_ This will be postponed until December meeting • LeRoy Sanders reviewed Pioneerland budget amendments for 1998 with motion to accept iL Second by Orville Rudningeo and passed • LeRoy Sanders reported on the water damage to Willmar Library and clean up. • Motion was made by LeRoy Sanders for PIS to have a six -month lease for service center with Chippewa County and monthly leases thereafter. This would be handled by finance committee with final approval by executive committee. Second by Ramona Berg -Perry and passed • The check signer is old, outdated, and not working well. LeRoy Sanders and John Hoalahan are fooling into having this done by computer. • There is a GTE gram that has funds for library services throughout the U.S. They are requiring us to apply for 50I.c.3 status for a fee of approximately M. John Houlahan will co with GTE about this. • Report by LeRoy Sanders that five new file cabinets have been ordered at a sale price. Personnel Committee: Report by Herb Rotunda on a joint meeting of personnel committee and staff advisory committee. • Herb Rotunda discussed the recommendations of personnel committee for wage increase for 2000. He also reviewed the corrective interval increases for eligible employees and ways to bring all employees to where they should be on interval levels. The 1999 wage increase was approved by board in June 1998 but not the 2000 wage increase. It was a two-year plan, not a one -year plan. Herb Rotunda made motion to amend and approve 2000 wage Increase, second by Robin deCathelineau, passed. • PLS board and staff advisory committee are being asked for input on things that PLS has done well and what area need improvement. Perfo evaluations are being developed for four contractual • employees. Motion was made by Herb Rotunda for a 2.2% wage increase for four contractual employees Second by Robin deCathelineau, Passed This increase is within the budget and will be given all at one time of year. Gary Johnson and Ivey Vonderbarr am working on the annual mating. It will be at DeToy's Restaurant in Granite Falls on April 15, 1999. Ivey Vonderharr and personad committee are looking for "Hall of Fame" nomiaadoaa. Please take the time to fill out form and send it to Ivey if you know of someone deserving of nomination. Automation Committer • Ramona Berg -Perry reviewed the five things that PLS is asking to change on the U.S. West gram contract Motion by Ramona Berg -Perry to get U. & West to approve and made changes on pant and let "eeadwe committee take aetfon on it and PLS chair sign it Second by Bill Watson and passed. • Discussion on who maintains the conpuers, inchudng computers purchased by PLS and stand -alone computers. Does PLS maintain all computers? Speaking in discussion were Orville Rudningen, Nancy Grossing, Harlan Madsen, Bob FleegeL LeRoy Sanders, AI Clouse, Darlene Kotdnidd. John Houlahan stated that agreement issue should solve this. • Motion by LeRoy Sanders to accept the skips forY2K correction. Second by Jerry Submit and passed. Agreement Committee: Bob Fleegd reported on committee meeting. Attorney was present and the committee had a good discussion with him, including contracts and statutes. There is no sec pattern and Pioneerland most implement what works for us. Other oammittm members (Nancy Grumang, Darlene Kotelmc ki, Amy Wilde) reported also. Many statues have not been tested in court so don't imow what will work and what won't work. The board can determine course of anything that is not covered in cona -a= PLS should look at the agree contracts, and procedures of other boards. Darlene Kotelmcki was appointed to a state committee to look into Amding for public libraries and school libraries John Hoalahan has been appointed to two study committers to work with CFL and LDS. Chair Harlan Madsen noted PLS board members with terms w#rmg in 1998. Chair Madsen thanked Howard Tengwall, who is not eligible for reappointment for his years of service. Chair Madsen noted the 1999 meeting schedule. There may be changes made in schedule later. Chair Harlan Madsen stated there is no need for full board meeting in December so December 1998 meeting has been canceled There will be some committee meetings held in December. Those appointed to nominating commies by chair Madsen were Scott Nelson, AI Clouse, Amy Wilde, and Robin deCatheiineau. Next meeting will be January 21, 1999 with election of officers. Meeting adjourned at 8:45 p.m Marleen Canfield Secretary Mission Pioneerland Library System makes the world of knowledge and ideas accessible to the communities we serve by providing resources for their educational, informational, cultural, and recreational needs. Vision Pioneerland Library System will be the recognized leader in providing regional library services to the public in the format it desires. • Values R Resourcefulness E Enrichment A Accessibility D Diversity 2 0 0 0 0 INVENTORY Cost Per unit 1998 9.755306 22.15% Liqu 160070 7.218165 8.767681 22176 0.28382 Beer 45712.87 5.996703 33.64% 7623 -0.015799 Wine 69581.1 5.14615 13521 1999 Liqu 158917.8 7.004795 22687 Beer 64903.08 6.563159 9889 Wine 93220.22 5.157983 18073 h: L IQ UO RF D \MO NTH COM P LIQUOR FUND JANUARY 1998 VS 1999 Cost of Sales Gross Cost Per unit Sales Per unit Profit 47144.29 7.729839 6099 69921.68 6.598875 10596 13869.82 4.253241 3261 48633.82 7.594288 6404 73445.24 6.882695 10671 12994.05 4.198401 3095 60267.32 9.881508 21.77% 88636.09 8.365052 21.11% 20683.23 6.342603 32.94% 2/22/99 COGS /unit Sales/unit Change Change 1997 -1998 1997 -1999 62472.98 9.755306 22.15% - 0.135551 -0.126202 93559.92 8.767681 21.50% 0.28382 0.402629 19581.46 6.326805 33.64% -0.054841 -0.015799 0 CITY OF HUTCHINSON LIQUOR STORE COMPARISON JAN 1988 TOTAL LIQUOR BEER WINE MISC. TOTAL BY WEEK 1 HOLIDAY HOLIDAY 2 2,516 0 2 2,796 3,597 1,141 269 7,803 3 3,134 4,987 920 374 9,415 5 CLOSED FOR INVENTO RY 4,209 0 6 1,647 2,253 548 134 4,582 7 1,414 1,814 516 112 3,856 8 1,896 2,746 591 226 5,459 9 3,698 4,617 939 437 9,691 10 3,724 5,233 1,452 416 10,825 12 1,483 2,017 634 118 4,252 13 1,561 1,994 641 310 4,506 14 1,542 2,431 565 220 4,758 15 2,472 2,973 935 279 6,659 16 3,713 4,846 1,247 278 10,084 17 3,716 5,590 1,177 391 10,874 19 1,559 2,097 464 160 4,320 20 1,656 2,052 391 191 4,290 21 1,665 2,138 536 145 4,484 22 1,721 2,969 522 217 5,429 23 4,104 8,344 1,132 418 11,998 24 4,871 9,085 1,985 638 16,579 26 1,652 1,767 677 774 4,870 27 1,676 1,974 333 170 4,153 28 1,466 2,155 744 194 4,559 29 1,634 2,771 726 199 5,330 30 3,256 5,554 1,191 361 10,362 31 2,819 4,990 1,002 253 9,064 60,875 88,994 21,029 7,304 97 TOTALS 55,865 80,470 17,351 5,724 % OF SALE 34 50 12 4 SALES INC OR DEC 18,792 12 % 17,218 34,413 41,133 1"Irm] 38,338 178,202 159,410 100 i CITY OF HUTCHINSON LIQUOR STORE COMPARISON JANUARY 1999 LIQUOR BEER 1 HOLIDAY HOLIDAY 2 2,516 4,155 4 CLOSED INVENTORY 5 2,501 2,291 6 1,456 2,269 7 1,977 2,698 8 3,349 5,060 9 4,209 6,636 11 1,829 2,221 12 1,316 1,962 13 1,641 2,131 14 2,052 2,554 15 4,221 6,610 16 4,439 8,030, 18 1,748 1,994 19 1,505 2,036 20 1,810 2,557 21 1,820 3,174 22 3,828 6,234 23 3,969 5,685 25 1,890 2,343 26 1,586 2,479 27 1,653 2,357 28 2,784 2,875 29 4,170 6,665 30 4,719 8,940 62,988 93,962 98 TOTAL 60,815 88,994 %OF SALE 35 51 SALES INC OR DEC WINE MISC 790 672 574 451 1,565 1,243 532 484 589 892 849 1,284 402 540 545 791 1,272 1,319 654 559 388 500 1,335 1,595 19,825 21,029 11 4,366 320 185 174 124 318 364 138 87 260 205 353 431 111 121 142 165 275 394 153 125 169 231 456 486 5,793 7,304 3 o TOTAL 0 7,781 0 5,655 4,473 5,250 10,292 12,452 4,720 3,849 4,621 5,703 12,033 14,184 4,255 4,202 5,054 5,950 11,609 11,367 5,040 4,749 4,567 6,396 12,626 15,740 2 % TOTAL BY WEEK 7,781 38,122 45,110 42,437 49,118 182,568 178,202 100 1• 2/19/99 HUTCHINSON UTILIS (:'OTiMZSSION STATEMENT OF INCOME & EXPENSES JANUARY 31, 1999 PAGE 1 • OPERATING EXPENSES YEAR TO DATE AR TU DATE - TEAR TU DATE DEVIAI luN Dl)Df.EI ,l INCOME STATEMENT S6 -- dZSB,700.00 - - (1,073.12) i, 9i,394.00 31 OPERATING REVENUE - - :35,828.00 154.17 1 80A.A0 ,' SALES - ELECTRIC ENERGY 953,279.36 1,181,325.97 922,350.00 238,975.97 12,850,000.00 ze SALES FOR RESALE 22,297.00 22,297.00 25,000.00 (2,703.00) 1,000,000.00 li NET INCOME FROM OTHER SOURCES 8,615.93 8,582.35 7,011.00 1,571.35 73,250.00 e� EWCURITY LIGHTS - 1,042.50 " 955.50 - 1,040.00 - (84.50) 13,000.00 ° _ POLE RENTAL °1.439 00 .: = 1,412.75 - "2, 1,bi@.69. (747.25) 4,00800 101 SALES - GAS '. `804,533.89 _' 822,120.70' ° a °- -918 499.09 ": ..;.(96 279.30) 6,202 500..00 iz TOTAL OPERATING 1,791,207.68 2,036,694.27 1,875,961.00 160,733.27 20,142,750.00 'a OPERATING EXPENSES i. PRODUCTION OPERATION S6 -- dZSB,700.00 - 87,626.96.... (1,073.12) i, 9i,394.00 " PRODUCTION MAINTENANCE .2 6,527.91' . ° ., =35,665.83 .: :35,828.00 154.17 1 80A.A0 PURCHASED POWER - 362,649.59 . -:. : „619,499.69' ,... ..3M,08B.00.... (275.419.69) 2,150,500.06 ze TRANSMISSION OPERATION 496.65 .00 .Ge .00 3.400.00 li TRANSMISSION MAINTENANCE 6,957.56 798.89 .00 (798.89) 75,000.00 °a v ' ELECTRIC DISTRIBUTION OPERATION 25,629.49 23,619.58 26,55G.00 2,930.42 265,900.00 z. ELECTRIC DISTRIBUTION MAINTENANCE -.'. 14,126, 9,220.91 7,684:09 187,700.00 ze - MFG GAS PRODUCTION OPERATION._ e ,`� AB .`- a,;• 63.56 -�, .; , -..00 ;`.;' - (63.36). 1.250.00 MFG GAS PRODUCTION MAINTENANCE' .." ... ::'.° .0A � e:'� == 1363.96 _ ' . ," -_'.OA ,- . .. °,:°:.._: (363.96) " 4,500.00 PUFR50M GAS EXPENSE 682,815.93 739,441.97 4,59 , 856.80 X 0, GAS DISTRIBUTION OPERATION 17,021.27 20.108.20 20,965.00 233.500.00 a GAS DISTRIBUTION MAINTENANCE 4,122.89 6,188.61 5,444.00 (744.61) 55,400.00 , t (5,503.S3) 34, , ADMINISTRATIVE 6 GENERAL EXPENSES 131,346.29 X436,902.51!26,278.00 - (8,624.51) 1,486,700.80 DEPRECIATION :: .. t23,545.00 '�;..:'., +`� ,833.32 ° - ;: °149;069.90 ':`.15,833.32) 1.750.000.00 TOTAL L,496,626.36 76.14 1,6 ,630. (1V1,645.68) 1,6 OPERATING INCOME 294,581.32 186,418.13 217,330.54 (30,912.41) 1,771,056.00 41 OTHER INCOME e ., _ -...__ , OTHER - NET - Z".44 =. °4.> .6B - - .00 °" - ='636.68.. 92,000.00 INTEREST INCOME 4,4 22,725.81 25,400.00 (2,674.19) 317,500.00 MISC INCOME .00 12.50 .00 12.50 275,500.00 GAIN ON DISPOSAL .00 .00 .00 .00 1,600.00 MISC INCOME - GAS TOTAL OTHER INCOME i 24,857,39 23,374,99 25,400.00. - .(2,025.01) 941.600.00 , e1 ,a , OTHER EXPENSES DEPLETION - GAS WELLS .00 .00 .00 .00 85.000.00 ea ey MISC EXPENSES 2,988.15 1,960.60 2,650.00 689.40 Be, 000.00 e' TOTAL OTHER EXPENSES ,. 48.922'. ! �. , 42 , 420 . 00 (1;111772) ` .... 673,125.00 ° 113.53772 .,.. JTIDN TO CITY 57,916.67 flu I wee. 00 n7,6w.oe 400. TOTAL CONTRIBUTION TO CITY 57,916.67 60,000.00 57.600.00 (2,400.00) 720,000.00 '.., _ eo HFI INCOME 212, 599 5i 3 ,.... 142, 710.54 (3 6,455. 14) 1, 319,331.00 �..,. .. nulu"IN5u *L1ILES CUMMISSIUN PAGE 1 • &ALAN SHEET J4NUARYg1, 1999 --Olt w w T. w w w w - ' ASSETS UTILIT PLANT - AT COST LAND 6 LAND RIGHTS 891,734.75 s DEPRECIABLE UTILITY PLANT �� 56,617,961.57 a TOTAL UTIL PL - T : SQ9, 696.32 �— LESS ACC DEPRECIATION (21,963,889.79) TOTAL AC CUM U LATED DEPRECIATION d (21.963.889.79) CONSTRUCTION IN PROGRESS I — 101,069.36 TOTAL CON IN PROGRESS 101, TOTAL UTILITY PLANT DEPREC VALUE 35,646,875.89 RESTRICTED FUNDS 6 ACCOUNTS FUTURE EXPANSION 8 DEVELOPMENT 500,000.00 '^ INVESTME - GAS RESERVES _ 544,853.73 o MEDICAL INSURANCE -'�� 190,000.00 20 BOND 8 INTEREST PAYMENT 1993 : 287,320.89 _ BOND RESERVE - 19 93 - - 1,389,320.00 CATASTROPHIC FAILURE FUND 1,250,000.00 =3 TOTAL RESTRICTED FUNDS 8 ACCOUNTS q, 071, 494.53 �= CURRENT 8 ACCRUED ASSETS - CASH IN BAN( -� 2,338,868.74 INVES TMENTS 6 SAVINGS ACCOUNTS 74,640.07 - ACCOUNTS RECEIVABLE 2,542,428.60 OTHER ACCOUNTS RECEIVABLE - 3M 908,537.52 INVENTORIES 854 3 68.38 PREPAID INSURANCE ''_. 69,332.18 3z ACCRUED INTEREST RECEIVABLE ". - 78,359.96 DEFER POWER COST 119.186.00 _ 3. X35 CLEARING ACCOUNT 14,205.75 TOTAL CURRENT b ACCRUED ASSETS 6,999,927.20 3a e DEFERRED CHARGE BOND DISCOUNT 1993 . 115 J . _ TOTAL DEFERR CHARGE 0 TOTAL ASSETS 46,833,397.15 s 3 `3 BAL SHEET JANUA1, 1999 • r a ■ TOTAL • w ■ ■ MUNICIPAL EQUITY 8 LIABILITIES MUN ICIPAL _ _ EQUITY -- MUNICIPAL EQUITY 34,852,188.11 UNAPPROPRIATED RETAINED EARYNINGS 106,255.40 e' TOTAL MUNICIPAL EQU ' 34 958 443.51 ° LONG TERM LIABILITIES —fET OF CURRENT MATURITIES 1993 BONDS 9 TOTAL LONG TERM LIABILITIES 9,950,000.00 CONSTR CONTRACTS 6 ACCTS PAY RETAIN ACCRUED EXPENSES — RETAINAGE 2,447.00 °I T OTAL CONSTRUCTION & ACCTS PAY 2,447.00 CURRENT & ACCRUED LIABILITIES e ACCOUNTS PAYABLE < 1,380,994.29 ACCTS PAYABLE — ENERGY CONSERVATION 5,616.47 INTEREST ACCRUED _ -` " � 84, 063.40 ACCTS PAYABLE TO CITY OF HUTCHINSON 60,00o.00 ACCRUED PAYROLL 94,923.10 =3 ACCRUED VACATION PAYABLE 162,204.25 ACCR UED MEDICAL FUND 5,379.04 _ ACCRUED REC PAYMENT - 103.44 >e' CUSTOMER DEPOSITS s; 89.440.00 , j OTHER CUUW4T & ACCRUED LIABILITIES 39 780.65. -e -- TOTAL CURRENT 6 ACCRUED LIAB 1,922,506.64 9 TOTAL MUNICIPAL EQUITY 8 LIAB 46,833,397.15 ]3� e j .. t s e `3 • • • 4 02 Final ' t. HUTCHINSON AREA HEALTH CARE Comparative Balance Sheet As of December 31. 1998 ASSETS Current Assets I Cash and Invastments - Operations 2 Cash and investments - Sell - Insured 3 Subtotal cash d Investments 4 PabanuRestdent recevabes 5 Allowances fur bad debts 6 Advances and d ntradual allowances 7 Net patientfresldent and third-party a paym receivables 9 10 Olhw receivables - net 11 In"ritones 12 Prepaid! expenses 13 Total Cunenl Assets (A) (8) (A) -(B) DEC NOV DEC Change 1998 1990 1997 CY ve PY $2,230,069 $1,792,348 $1,202,752 1027.317 620.334 662.760 816,595 (196,261) $2,850,403 32,455,108 $2,019,347 831,056 10,292603 10470,132 8,173,584 2,119,019 (2,378,408) (2,368,375) (1.682.804) (695,524) (2,108.101) (2,237 491) (2,428,886) 320. $5,606,094 $5,844,266 $4,061,814 1,744,280 96,540 129,862 61,260 35,280 565,655 553,589 485,628 80,027 83,839 123,074 16-4667 (80,828) $9,402,531 59.105,899 $6,792.718 2,609,815 14 Board Deswnaled /Funded De m,tion Investments $9,643,206 $9,713,909 $6,319,874 3,323,332 15 Investment in Joinl Ventures $76,594 $135,371 369,273 7,321 Plant Ass e l5 16 Lend 17 Buildings 18 Accumulaled depredation 19 Buildings less depredation 20 Equipment 21 Acdanuleted dapreciabon 22 Equipment less depreaatw 23 Cash - construction 8 equipment 24 Construction in progress 25 Total Plant Assets 26 Deferred financ" costs 27 Total Funds $165,696 3165.696 $165.696 0 Total Current Llabili ies 18,606,655 18,547014 18,396492 210,163 (7,694,107) (7,632,869) (6,971 995) (722,112) Luna -lerm Debt 11 Q(LQ t $10,912,548 $10,910.145 $11424,497 (511,949) m aturities 11,967 471 11,595,278 10,863,228 1,104,243 (8,176,872) (8,119,481) (7,191,888) ( 984.904) 53,790,599 $3475,797 $3.671,340 119,259 0 0 0 0 859,958 816,243 251,002 608,956 $15,728,801 $15,367,881 $15,512,535 216,266 F�bakno $125,868 $127,757 $159,771 (33.903) $34977000 $34450,817 $28,854,169 6,122, Total Funds $4,358,937 $4.445.023 $4,689,129 (330,192) $15,043,732 $15,033,785 $11,371,566 3,672,166 $15,574,331 $14,972,009 $12,793,474 2,780.857 $34,977000 $34450,817 $28,854,169 6,122.831 �-� Finstmnl its �. Pam I arson (A) (B) (A) {B) DEC NOV DEC Change i IAAILITIES AND FUND BALANCES 1998 1998 1997 CY vs PY Current LieLvliin Current matunlles of Lang term debt $380,098 $381,933 $471,111 (91,013) Accourlls payable -trade 1,288.095 1,299,654 1,422464 (134,369) Estimated contractual settlements -nel 391,119 665,870 732.551 (341,432) Accrued expenses - Salanes 522,010 413.309 477,713 44,297 PTO 983,200 993,965 917,234 65,966 Interest 278.728 202,696 203,786 72,942 Self - Insured programs 414,041 372,D83 367,520 46,521 MN Care tax payable 69,061 63,486 77,988 (8.927) Deferred liabilities 34,585 46,483 18,150 16,435 Deferred revenue 0 5,544 613 (613) Total Current Llabili ies 18,606,655 18,547014 18,396492 210,163 (7,694,107) (7,632,869) (6,971 995) (722,112) Luna -lerm Debt 11 Q(LQ t $10,912,548 $10,910.145 $11424,497 (511,949) m aturities 11,967 471 11,595,278 10,863,228 1,104,243 (8,176,872) (8,119,481) (7,191,888) ( 984.904) 53,790,599 $3475,797 $3.671,340 119,259 0 0 0 0 859,958 816,243 251,002 608,956 $15,728,801 $15,367,881 $15,512,535 216,266 F�bakno $125,868 $127,757 $159,771 (33.903) $34977000 $34450,817 $28,854,169 6,122, Total Funds $4,358,937 $4.445.023 $4,689,129 (330,192) $15,043,732 $15,033,785 $11,371,566 3,672,166 $15,574,331 $14,972,009 $12,793,474 2,780.857 $34,977000 $34450,817 $28,854,169 6,122.831 �-� Finstmnl its �. Pam I arson 2715799 4 02 PM Final HUTCHINSON AREA HEALTH CARE Statement o( Revenues W Exponses Month W Period Ended December 31, 1990 Revemte I In patient revenue 2 Out patient revenue 3 Resider Revervue 4 Total patient/resWent revenue DifrQtlots 5 Govemmental 6 Policy Discount 6 Free Care 7 Toad deduction from revenue 8 Net pabenbresident revenue 9 Other operating revenues 10 Net operating revenue FxpgnM 11 Salaries 12 Employ" Benefits 13 Professional and Medical Fees 14 UOMIies, Mbtce Contracts 8 Repairs 15 Food, Drugs 8 Supplies 16 Other expense 17 Minnesota Care 18 Bad debt 19 Interest 20 Depreciation 21 Total expenses Excess of net operating revenue 22 over (under) operating expenses 23 Inveslmenl Income 24 Other nonoperaling revenue (net) 25 Total nonoperating revenue 26 Net income 27 Pabenldays 28 Resident days 29 Percent occupancy - budget beds - Hospital 30 Percent occupancy -budget beds - NuMng Hone 31 FTE's 32 Admisslons ( ad)usted) - Hospital oMy 33 Expenses (net) per sdmission (adjusted) - Hospital only 34 Revenue per admisson (adjusted) . Hospital only 35 Net Revenue per admission ( adjusted) - Hospital only 36 Discounts as a percent of revenues 37 FTE's per 100 admissions (adjusted) - Hospital only 38 Days in Net Accuunls Recenable 39 Case Mix - Home only $1,155,854 $1,087.398 568456 81% 289,258 229,925 59,333 258% 209,917 251,057 (41,140) -184% 152,957 121.783 31.174 256% 393,847 295,229 98,818 334% 89,449 58,812 2.637 3.0% 25,983 19,447 8,541 336% 16,626 29,945 (13,319) 44.5% 42,518 38,475 4.043 105% 123,859 124.631 (772) -0.6% $2,500,273 $2,284.702 $215,571 94% $520,835 $126,869 $393966 3105% 513,489,860 CURRENTMONTH $274,642 2.1% YEAR -TO -DATE 58% YEAR -TO -DATE 2,779,607 149.689 5.4% Over (Under) Budget 130% 3,594548 2,982.978 Over (Under) Budget 21.3% 3,162,707 VARIANCE % Actual Budget Dollars . Percent Actual Budget Dollars Percent Dec -97 1998 vs 1997 $1,509,038 $1,454,037 $55001 18% $18,378,180 $18,636,9136 (2258.788) .1.4X $16,901,647 6.4% 2,143508 1,858,277 287,231 15.5% 23.149,255 22,771,534 377,721 1.7% 20,333,389 138% 548.797 379,048 167,751 44.3% 4.11511.891 4587,496 291,396 6.4% 4,530,498 72% $4,199,343 531189,360 $509,983 13.8% $46,388.326 $45,975.998 $410,330 0.9% $41,625,532 109% 1,211,564 1,294,953 (83.389) -04% 15,189,830 16.023637 (833,807) -5.2% 14.371,065 5.7% 12,010 8,333 4477 53.7% 52,360 100,000 (47,840) -47,6% 11,349 3514% $1,224,374 $1,303,286 ($70,912) 41% $15.242,190 $16,123,637 ($881,447) -52.8% $14,382,411 6 0% $2.974.969 $2,386,074 SSBB,895 24.7% $31,144,136 529,952,359 $1,291,777 4.3% $27.443,118 135% 46.139 25,497 20,642 81.0% 306.434 309.974 (3,540) -1.1% 301.301 1.7% $3021,108 $2,411,571 5809,537 25.3% $31,450,570 $30.162.333 $1,286.237 42% $27,744,419 134% $1,155,854 $1,087.398 568456 81% 289,258 229,925 59,333 258% 209,917 251,057 (41,140) -184% 152,957 121.783 31.174 256% 393,847 295,229 98,818 334% 89,449 58,812 2.637 3.0% 25,983 19,447 8,541 336% 16,626 29,945 (13,319) 44.5% 42,518 38,475 4.043 105% 123,859 124.631 (772) -0.6% $2,500,273 $2,284.702 $215,571 94% $520,835 $126,869 $393966 3105% 513,489,860 $13,215,218 $274,642 2.1% $12,744,667 58% 2,929,296 2,779,607 149.689 5.4% 2,592,323 130% 3,594548 2,982.978 631,572 21.3% 3,162,707 13.7% 1,460,669 1468,194 (7,515) .05% 1,395,302 47% 4,237,535 3,781,376 456.159 12.1% 3,988,255 63% 881,024 1.166.825 (305,601) -25.8% 650,933 353% 221.495 233,370 (11,875) -5.1% 257,203 -139% 331,414 3a3,130 (51716) -135% 352.999 .61% 519,492 466,320 53,172 114% 716,247 -27 5% 1,596,505 1462,324 134,181 9.2% 1,361,994 172% $29,261838 $27,939,330 31,322,508 4.7% $27,222,630 7.5% $2.100732 $2,223,003 ($34.271) - $521,789 3195% $79,684 $39,167 $40,517 1034% $546,189 $470000 $78,189 161% $597,882 -86% (59,816) 3.914 (83,730) . 1628.3% (32442) 48,500 (78,942) 4698% (46,749) -306% $19868 $43.081 ($23.213) .539% $513,747 $518,500 ($2,753) -0.5% $551,133 -68% $540,703 5169,950 $370. 2182% 52,702479 $2,739,503 (337.02 -1.4% $1,072,922 15 1.98 725 796 (71) -89% 9,363 10,271 (906) -8.8% 9,478 .1.2% 3,722 3,657 65 1.8% 43,252 44,030 (786) -18% 43,005 06% 390% 428% .36% -89% 428% 46.9 1 /6 4.1% -81% 43.314 .1 2% 945% 929% 1.7% 18% 93.3% 95.0% .17% -1.8% 92,8% 06% 3828 386.9 40 .1.0% 3909 3869 4.0 1.0% 390, 3 0 1% 472 489 (17) -3.6% 5,621 5,939 (318) -54% 5,419 37% 4,055 3,689 368 99% 4,161 3.756 405 10,8% 3.980 45% 7,545 6,609 936 14.2% 7,213 8,842 371 5.4% 8,739 70% 5.024 4.012 1,013 252% 4,574 4.186 387 9,2% 4,162 99% 292% 35.3% .62% -175% 329% 35.1% -22% -6,3% 344% 44% 46 4.6 01 12% 48 46 02 37% 4.9 -33% 634 523 111 21.2% 49.0 294% 254 2.42 012 5.0% 2 45 242 0.03 12% 243 0.9% Fmstmnt xls r Pam Larson 220 Finna P HUTCHINSON AREA HEALTH CARE Comparative Balance Sheet As of January 31, 1999 ASSETS Current Assets 1 Cash and investments - Operations 2 Cash and investments - Sell - insured 3 Subtotal cash 8 Investments 4 Patient/Resident receivables 5 AllDwances for bad debts 6 Advances and contractual allowances 7 Net pat ent/resident and third -parry a pays receivables 9 10 Other receivable5 - net 11 Inventories 12 Prepaid expenses (A) (B) (A) -(B) JANUARY DECEMBER JANUARY Change 1999 1998 1998 CY vs PY $1,911,891 $2,230,069 $417,391 1494,500 628,943 620.334 8111,777 (189634) $2,540,874 $2650,403 51236,168 51,304,666 11,138,415 10,292603 9.332,375 1,806,040 (2,859,710) (2,378408) (2,160,737) (679,033) (1,979.667) (2.108,101) (2310.517) 330.850 $6,298,978 $5,806094 $4,841,121 51,457,857 87,622 96,540 77.404 10,218 580,600 565.655 494,617 86,183 160,692 53,639 131.251 29,441 LIABILITIES AND FUND BALANCES Current Liabilities Current maturities of Lag term debt Accounts payable - trade Estimated calbaclual settlements -net Accmed expenses • Salaries PTO Interest Self - Insured programs MN Care tax payable Deferred liabilities Deferred revenue 13 Total Current Assets $9,668,926 $9402.531 $6,780,561 $2,888365 Total Current Liabilities $470.936 ($5.560) 1,248,080 14 Board Desionated7FUnded Depreciation fnvewmenls 59.500.245 59643.206 $6,348651 $3,151394 869,737 15 Inve41men1 In Joint Ventures $78,594 176.594 $94.273 (117.679) 38,948 34,585 20,650 18,298 Plant Assets 0 (4,083) (848) 16 Land $165,696 $165,696 $165,696 $0 17 Buildings 18606,655 18,606,655 18414,533 192,122 18 Accumulated depredation (7,754,283) (7,694.107) (7,031,270) (723.013) Lora -term Debt (less current 19 Buildings less depreciation $10,852.372 $10,912,548 $11,387267 (5530.891) matunlies) 20 Equipment 11,940,977 11,967471 11,091211 &49.766 21 Accumulated depreciation (8204,863) (8,176,872) (7,276.056) (928.807) 22 Equipment less depredation $3.736,114 $3.790,599 $3.815.155 (57904 1) 23 Cash-construction & equipment 0 0 0 0 24 Construction in progress 1.256.290 859.958 173.901 1,082,389 25 Total Ptant Assets $16.010,472 $15,728,801 $15,538015 $472457 Fund balance Other Assets 26 Deferred financing costs $124.553 $125.868 $118,055 $6498 27 Total Funds $35.380.790 134,977,000 $28,879,755 $6 .501,035 Total Funds (A) JANUARY 1999 DECEMBER 1996 (B) JANUARY 1998 (A) -(B) Charge CY vs PY $425,376 $380,098 $470.936 ($5.560) 1,248,080 1.288,097 1,393,856 (145,776) 481,583 391,119 869,737 (388,154) 703,256 522,010 607,574 95,682 950,006 983.200 907.216 42.790 260,976 276,728 78,823 182.153 435.041 414,041 355,056 79,985 66,076 69.061 60.462 5,614 38,948 34,585 20,650 18,298 (4,931) 0 (4,083) (848) $4.604,411 $4.358,937 $4.720.227 ($115,816) $14,925,801 $15,043,732 $11,163,485 $3.762,316 $15,850.578 $15,574331 512,966043 $2,884.535 $35,380.790 $34.977000 $28,649.755 $6.531.035 FINSTMNT xis Pam Larson . . 2 ?03 PM Final HUTCHINSON AREA HEALTH CARE Statement or Revenues and Expenses Month and Period Ended January 31, 1999 FINSTMNT.Yls Pam Larson CURRENT MONTH YEAR -TO -DATE YEAR -TO -DATE Over (Under) Budget Over (Under) Budget VARIANCE % Revenue Actual Budget Dollars Percenl Actual Budget Dolws Percent January 1998 1999" 1998 1 In patient revenue $2.005.201 $1,799,374 $205.827 114% $2.005.201 $1,799,374 05,827 11,4% $1,668,190 202% 2 Oul patient revenue 2,094,640 2,220.504 (125664) .5 7% 2.09-4.640 2.220,504 (125,864) .5.7% 1,892,026 107% 3 Resident Revenue 415,596 415,044 554 01% 415,598 415,044 554 0.1% 385,057 19% 4 Total pabenVresidenl revenue $4,515,439 $4,434.922 $80.517 18% 54,515,439 54,434,922 $80,517 1.8% $3,945.273 14.5% Disciou 5 Govenunental 8 Policy Discount 1,714,671 1.689.576 45,095 23% 1,714,671 1,669,576 45,095 2.7% 1,335.492 284% 6 Free Care 1,189 6,667 (5,478) -622% 1,189 8,667 (5478) -82.2% 2,493 -52.3% 7 Total deduction from revenue $1715.860 $1,676,243 $39,617 2 -4% $1,715,860 $1,676,243 $39,617 -795% $1,337,985 282% 8 Net paben6residenl revenue $2.799,579 $2.756679 540,900 15% $2.799,579 $2,758,679 540,900 1.56 $2,607.288 7 4% 9 Other operating revenues 19.144 24,702 (5.558) -22.5% 19,144 24,702 (5,558) - 22.5% 19.013 07% 10 Net operating revenue $2,618,723 $2.783.381 $35,342 1.3% $2618,723 $2,783,381 $35,342 13% $2,626,301 73% Expenses 11 Salutes $1201,404 $1.211,310 ($6,908) -06% $1204.404 $1.211,310 ($6,908) 46% $1,091,068 104% 12 Employee Benefits 261,302 266.850 (5,576) -2.1% 261,302 268,660 (5,578) .2.1% 235,544 109% 13 Professional and Medical Fees 280,335 254636 25,499 10.0% 280,335 254.636 25.499 10.0% 359,579 -220% 14 Utilities. Mlio Gonads 6 Repairs 140,119 138,362 1,757 1.3% 140,119 138.362 1,757 1.3% 145,647 -38% 15 Food. Dugs 6 Supplies 371,389 362.710 8.679 24% 371,389 362,710 8,679 2,4% 343,422 8 1% 18 Other expense 94.462 82,787 1.695 20% 84,462 82,787 1,695 2.07. 62,267 356% 17 Mmnesota Care 21.068 21,068 0 00% 21,068 21,068 0 0.0 6 /6 19,448 83% 18 Bad debt 44,778 46.027 (1,249) -23% 44,778 46,027 (1,249) -2.7% 32,921 36.0% 19 Interest 42.021 42.021 0 0.0% 42,021 42,021 0 0.0 46,203 .91% 20 Depreciation 132.439 153.705 (21,266) - 13.8% 132,439 153,705 (21,266) -13.8% 133,116 .05% 21 Total expenses $2,582,317 $2.579,686 $2631 01% $2,582,317 $2,579.686 $2,631 0.1% $2,469,213 46% Excess or nel operating revenue 22 over (under) operating expenses $236,406 $201695 $32.711 161% $236 ,406 $203.695 $32,711 16.1% $157,088 505% No; weratmg Revenues 23 Investment income $43,178 $37,500 55,676 15.1% $43,178 $37,500 $5,678 15.1% $43.282 -02% 24 Other nonoperaung revenue (net) (3.335) 2,613 (5.948) -2276% (3.335) 2,613 (5,948) - 227.6% 2,198 - 2517% 25 1 otal noloperaurlp revenue $39,843 $40.113 ($270) -07% $39.843 $40,113 ($270) -0.7% $45,480 -124% 26 Net Income $276.249 $243,806 $32 ,441 133% $276.249 $243,808 $32,441 1313% $202,566 364% 27 Patient days 977 933 44 4 7% 977 933 44 4.7% 695 9.2% 25 Resident days 3,662 3,713 (5 1) -1.4% 3.662 3.713 (51) -1.4% 3.514 42% 29 Percent g pancy - budget beds - Hospital 530% 510% 20% 39% 530% 51 0% 2.0% 3.9% 48.1% 101% 30 Percent occupancy- budget beds - Nursing Horne 93.0% 943% .1 3% .1 4% 93.0% 94.3% -1,3% -1,4% 893% 4 2% 31 FTE's 3951 3906 46 12% 3951 390.6 4.6 12% 390.7 11% 32 Admissions (adjusted) - Hospital only 507 495 12 24% 507 495 12 2.4% 495 24% 33 Expenses (net) per admission (adjusted) - Hospital only 4,081 4,156 (74) -1.8% 4.081 4,156 (74) -1.6% 4,015 1.6% 34 Revenue per admission (adjusted) - Hospital only 7,926 7.926 (0) 00% 7.926 7,926 10) 0.0 0 /6 7,016 13 0 35 Net Revenue per admission (adjusted) - I lospdal only, 4,602 4,619 ( lot 04% 4,602 4,619 (18) -0.4% 4.392 48% 36 Disraonts as a percent of revenues 380% 37,8% 02% 05% 380% 37.8% 0.2% 0.5% 33.9% 12.0% 37 FTE's per 100 admissions (adjusted) - Hospital only 4 5 44 01 00 4 5 4 4 01 2.3% 4.5 -09 38 Days In Net Accounts Receivable 692 54.0 15.2 28.1% 56.5 22.5/. 39 Case Mix - Home Orgy 2.54 245 0.09 3.7% 2,54 245 0.09 3.7% 241 54% FINSTMNT.Yls Pam Larson