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cp03-02-1999 cMARCH SUNDAY MONDAY TUESDAY 1999 -28- -1- -2- 7:00 a.m. — Leadership Team HUTCHINSON Meeting in Main Conference CITY 3:00 p.m. — Planning Staff Meeting Room in Staff Conference Room CALENDAR 9:00 a.m. — Management Tcam Meeting in Main ConC Room WEEK OF 8:00 p.m. — Fire Department at Fire Station 5:30 p.m. — Regular City Council Feb. 28 — March 6 Meeting in Council Chambers WEDNESDAY THURSDAY FRIDAY SATURDAY -3- -4- -5- -6- CONFERENCE /SEMINAR/ TRAININGNACATION 1 -11 Marilyn J. Swanson (V) 3 -5 Larry Huhn (C) 5:15 p.m. — Park/Recreation/ 5 -12 Diane Olsen (V) Community Education Advisory Board Meeting in City Center Main Conf C - Conference M = Meeting Room S = Seminar T = Training V = Vacation 0 AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 2,1999 1. CALL TOORDER - 5 P.M. 2. INVOCATION — Rev. Jon Lindekugel of Christ the King Lutheran Church 3. MISS MINUTES OF REGULAR MEETING OF FEBRUARY 9, 1999 AND FEBRUARY 23, 1999 AND BID OPENING OF FEBRUARY 26, 1999 Action — Motion to approve as presented CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. LIBRARY BOARD MINUTES OF FEBRUARY 22, 1999 2. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF JANUARY 19, 1999 0 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 99 -247 — AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 10.32, SUBD. 1, GOVERNING MINNESOTA UNIFORM FIRE CODE; AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTIONS 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (SECOND READING AND ADOPT) 2. ORDINANCE NO. 99 -248 — REZONING PROPERTY LOCATED IN FAIRWAY ESTATES SECOND ADDITION FROM R -1 TO PDD/R -1 (SECOND READING AND ADOPT) 3. ORDINANCE NO. 99-249 — AMENDING ZONING ORDINANCE NO. 464 REGARDING COLLEGE PARKING REQUIREMENTS (SECOND READING AND ADOPT) 4. RESOLUTION NO. 11158 — RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES Action — Motion to approve consent agenda 5. PUBLIC HEARING — 6:00 P.M. (a) APPLICATION FOR DEPARTMENT OF NATURAL RESOURCES OUTDOOR RECREATION GRANT • Action — Motion to close hearing — Motion to reject — Motion to approve and adopt Resolution No. 11157 CITY COUNCIL AGENDA —MARCH 2, 1999 6. COMMUNICATIONS. REQJJESTS AND PETITIONS - NONE l\ y u ED BUSIVE (a) CONSIDERATION OF RECRUITMENT PROPOSAL FROM DELACORE RESOURCES (DEFERRED FEBRUARY 23, 1999) Action — Motion to reject — Motion to approve 8. NEW BUSINESS (a) CONSIDERATION OF AWARDING CONTRACT FOR 2 -WHEEL DRIVE FULL - SIZE PICKUP FOR WATER DEPARTMENT Action — Motion to reject — Motion to approve ' u1 : J • (a) COMMUNICATIONS 10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS • (a) VERIFIED CLAIMS Action - Motion to approve and authorize payment from appropriate funds Ifo 2 AGENDA • REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MARCH 2, 1999 ADDITIONAL ITEMS FOR: 4. CONSENT AGENDA (b) RESOLUTIONS AND ORDINANCES 5. RESOLUTION NO. 11159 — RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT — LETTING NO. 5/PROJECT NO. 99-08 RESOLUTION NO. 11160 — RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT — LETTING NO. 51 PROJECT NO. 99-08 6. RESOLUTION NO. 11161 — RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATON OF PROPOSED ASSESSMENT — LETTING N0. I01PROJECT NOS. 99 -22 THRU 99 -27 RESOLUTION NO. 11162 — RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT — LETTING NO. 10/PROJECT NOS. 99 -22 THRU 99 -27 7. RESOLUTION NO. 11163 — RESOLUTION ORDERING REPORT ON • IMPROVEMENT— LETTING NO. 9/PROJECT NOS. 99 -13 T14RU 99 -17 & 99 -28 THRU 99 -31 RESOLUTION NO. 11164 — RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT MINIUTES REGULAR MEETING - HUTCIIINSON CITY COUNCIL TUESDAY, FEBRUARY 9,1999 Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson, Council Members John Mlinar, Kay Peterson and Don Erickson. Absent: Council Member Jeff Haag. Also resent: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg, and City Attorney Marc A. Sebora. Pastor Charles Carlson gave the invocation. The minutes of the regular meeting of January 26, 1999 and bid opening of February 5, 1999 were approved as presented. (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS BUILDING OFFICIAL'S REPORT OF JANUARY 1999 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 99-246 – VACATION OF DRAINAGE AND UTILITY • EASEMENTS IN SWANSON'S SUBDIVISION, HUTCHINSON INDUSTRIAL DISTRICT (LOT 4, BLOCK I AND LOT 5, BLOCK 1) (SECOND READING AND ADOPT) 2. RESOLUTION NO. 11149 – RESOLUTION REGARDING H.A.T.S. JOINT POWERS BOARD (c) APPOINTMENTS TO BOARDS /COMMISSIONS: ➢ PLANNING COMMISSION — JEFF JONES (SECOND TERM) ➢ SENIOR ADVISORY BOARD: MARY BRAUN (FIRST TERM) LORIN POLLMANN (SECOND TERM) (d) INVESTMENT AUTHORIZATION (e) AMENDMENT TO POLICY NO. 2.02 REGARDING PLANNING COMMISSION APPLICATION DEADLINE (f) TWO APPLICATIONS FOR PARADE PERMITS FOR AMERICAN LEGION POST 96 Motion by Mlinar, second by Erickson to approve the consent agenda except for item 4- (b) -1. Motion unanimously carried. Item 4- (b) -1— Rodeberg reported there was an error in the legal description of Ordinance No. 99 -246 that needed to be corrected. • Motion made by Erickson, second by Peterson, to adopt Ordinance No. 99 -246 with the legal correction. Motion unanimously carried. CITY COUNCIL MINUTES — FEBRUARY 9, 1999 5. B IIJ31fC_ :I :: ► • COMMUNICATIONS. REQUESTS AND PETITIONS (a) UPDATE REPORT ON COMMUNITY NEEDS TASK FORCE II BY CHAIR STEVE COOK Cook updated the Council on the Task Force's progress. He reported the committee had decided to let the sales tax funding option lapse. Since the bonding bill has no restriction or deadline at the present time, it is still available. The remainder of the discussion was spent on the draft community survey. The Mayor pointed out that the School Board did not want any school issues on the survey. Gene Hippe, Mid -MN Development Commission, stated he would assist the Task Force with the tabulation of the survey. (b) Y2K UPDATE BY FINANCE DIRECTOR AND POLICE CHIEF The City Finance Director and Police Chief reported that some areas/programs are Y2K compliant and other departments are still in the process of being brought into compliance. At the present time, they did not foresee any future severe glitches. 7. (a) CONSIDERATION TO AWARD AIRPORT IMPROVEMENT PROJECTS 1. ARRIVAL/DEPARTURE BUILDING & FBO FACILITY 2. PHASE II DEVELOPMENT (DEFERRED JANUARY 26, 1999) Rodeberg reported the City was still waiting for funding approval from the FAA and Mn/DOT. He noted that both bidders had agreed to a 30 -day extension on their bids and recommended adopting two resolutions of intent to award the contracts. Motion made by Erickson, second by Peterson, to approve and adopt Resolutions No. 11150 and No. 11151. Motion unanimously carried. NEW BUSINESS (a) CONSIDERATION TO AWARD CONTRACT FOR WATER PRIMING SYSTEM FOR WASTEWATER TREATMENT PLANT Motion made by Mlinar, second by Peterson, to award the contract to Jones & Attwood in the amount of $29,000.00. Motion unanimously carried. (b) CONSIDERATION OF REPORT FROM BONESTROO, ROSENE, ANDERLIK & ASSOCIATES REGARDING PROPOSED COSTS FOR CIVIC ARENA BLEACHERS 2 0 CITY COUNCIL MINUTES – FEBRUARY 9, 1999 Architectural consultants from Bonestroo, Rosene, Anderlik & Associates presented drawings and a preliminary cost estimate for new bleachers and proper exiting versus retrofit of the present bleachers to comply with the 1997 state code. It was reported the total construction cost for the new bleachers would be $218,107.29. The total construction cost for updating to the 1997 state code would cost $298,726.29. Dolf Moon, Parks and Recreation Director, addressed the second ice arena and its seating capacity. He stated the new facility would be a second sheet of ice to be used for practice only. The seating capacity would be approximately 800. He also reported that the Hutchinson Ice Show was scheduled for March 13 & 14. The Figure Skating Association had looked at other options, but they decided to hold the show in Hutchinson with three shows. Vendors have been contacted regarding temporary bleacher rental for the Ice Show in the Civic Arena if the old bleachers are removed. Sebora stated that the involved parties needed to obtain records on the existing conditions prior to bleacher removal. Motion made made by Erickson, second by Mlinar, to remove the old bleachers in the Civic Arena and to use temporary rental units for the Ice Show. Motion unanimously carried. (c) CONSIDERATION OF SETTING PUBLIC HEARING DATE FOR OUTDOOR RECREATION GRANT PROGRAM APPLICATION TO DEPARTMENT OF NATURAL RESOURCES Motion made by Mlinar, second by Peterson, to set a public hearing date for March 2, 1999 at 6:00 p.m. Motion unanimously carried. (d) CONSIDERATION OF ESTABLISHING DATES TO HOLD ANNUAL MEETINGS WITH CITY ENTITIES AND OTHERS The following dates were recommended for annual meeting dates: ➢ Hutchinson Area Health Care Board —April 20, 4:30 -5:30 p.m. ➢ Hutchinson Utilities Commission— February 24,5:00- 6:00 p.m. ➢ HCDC/EDA BOARD — February 19,7:30-8:00 a.m. ➢ Hutchinson HRA— Reschedule date Motion by Mlinar, second by Peterson,4o approve the meeting dates. Motion unanimously carried. CITY COUNCIL MINUTES — FEBRUARY 9, 1999 (e) DISCUSSION OF AIRPORT FARM LAND RENTAL Rodeberg commented on the two farm land rentals and recommended extending both contracts for a two year period. He noted that since the alfalfa crop land will be under construction and disturb the renter Steve Hahn's crop, he should be given a reduction in rent from $75.00 per acre to $65.00 per acre. It was also recommended to go out for bids at the end of the two -year contracts. Motion made by Erickson, second by Peterson, to approve the two -year farm land rental agreements to David Kirkpatrick and Steven Hahn and recommended going out for bids at the end of the contracts. Motion unanim ously carried. (a) COMMUNICATIONS FROM CITY ATTORNEY Sebora commented on the action taken regarding the bleachers issue and commended the City Council for doing the right thing. (b) COMMUNICATIONS FROM CITY ADMINISTRTOR Plotz reported that two Council Members would be absent from the March 9 City Council meeting. Therefore, he recommended March 2 as an alternate meeting date. Following discussion, motion was made by Erickson, seconded by Mlinar, to move the first City Council meeting in March to March 2 instead of the scheduled March 9 date. Motion unanimously carried. Plotz suggested that the instead of reviewing the Directors' reports tonight, they be rescheduled for another date. Motion made by Mlinar, second by Peterson, to schedule a workshop on February 23 at 4:30 p.m. for presentation of the first half of the Directors' reports prior to the City Council meeting, and the second half after the Council meeting; uncompleted reports would be finished on March 2. Motion unanimously carried. (c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Rodeberg reported that since parts had to be special ordered, the dam repairs could not be completed until March. With no flow in the river, there has been fish kill. He is working with the DNR to add fish in the near future. Rodeberg also noted that 0 CITY COUNCIL MINUTES — FEBRUARY 9, 1999 there had been significant damage to the river in 1988 -89 because of the river flow. u S w w TO w R F4 1 4 Y9► .M1 8►YY:. /ul ►Y (a) VERIFIED CLAIMS Motion made by Mlinar, second by Peterson, to approve the claims and authorize payment from appropriate funds. Motion unanimously carried. I • l: ►lu There being no further business, the meeting adjourned at 7:13 p.m. 0 • MINUTES • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 23,1999 Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson, Council Members Jeff Haag, John Mlinar and Don Erickson. Absent: Council Member Kay Peterson. Also present: City Administrator Gary D. Plotz and City Attorney Marc A. Sebora. 2. In the absence of a pastor, there was no invocation. PRESENTATION AND SWEARING IN OF POLICE PATROL OFFICER TRAVIS HEINRICH BY MAYOR TORGERSON 3. MINUTES - NONE 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PLANNING COMMISSION MINUTES OF JANUARY 19, 1999 2. AIRPORT COMMISSION MINUTES OF JANUARY 25, 1999 3. LIBRARY BOARD MINUTES OF JANUARY 25, 1999 • 4. FINANCIAL /INVESTMENT REPORT OF JANUARY 1999 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 99 -247 — AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 10.32, SUBD. 1, GOVERNING MINNESOTA UNIFORM FIRE CODE; AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND SECTIONS 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS (FIRST READING AND SET SECOND READING FOR MARCH 2, 1999) (c) TOBACCO LICENSE FOR JONNY'S RESTAURANT & LOUNGE (d) SUNDAY LIQUOR/STRONG BEER AND WINE LICENSE FOR BAVARIAN HAUS (e) CLUB AND SUNDAY LIQI TOR LICENSES ➢ AMERICAN LEGION POST #96 ➢ CROW RIVER COUNTRY CLUB ➢ ELKS LODGE #2427 ➢ VFW POST 4906 (f) OUT -OF -STATE TRAVEL REQUESTS: ➢ DICK NAGY TO ATTEND AW WA CONFERENCE IN CHICAGO, IL (JUNE 20 -24, 1999) • ➢ BRUCE RUNKE TO PARTICIPATE IN NATIONAL BUS ROADEO IN NEW ORLEANS, LA (MAY 22-23,1999) CITY COUNCIL MINUTES — FEBRUARY 23, 1999 • ➢ LAWRENCE WINTER TO PARTICIPATE IN WISCONSIN RECYCLERS ASSN. CONFERENCE (MARCH 16-17,1999) (g) PLANNING COMMISSION ITEMS: 1. PRELIMINARY AND FINAL PLAT KNOWN AS SECOND ADDITION TO SOUTH LAKEWOOD ESTATES REQUESTED BY BRUCE NAUSTDAL AND DIANE SORENSEN WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11152) 2. VARIANCE TO CONSTRUCT 350' CUL DE SAC EXTENDING FROM TYLER STREET REQUESTED BY BRUCE NAUSTDAL WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11153) 3. PRELIMINARY PLAT KNOWN AS FAIRWAY ESTATES SECOND ADDITION SUBMITTED BY M &P PARTNERS, INC. WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11154) 4. PLANNED DEVELOPMENT DISTRICT FOR DEVELOPMENT OF SINGLE FAMILY HOMES ON INDIVIDUAL LOTS WITH COMMON GREEN AREA LOCATED IN FAIRWAY ESTATES SECOND ADDITION REQUESTED BY M &P PARTNERS, INC. WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11155) 5. CONDITIONAL USE PERMIT FOR SINGLE FAMILY HOMES IN A PLANNED DEVELOPMENT DISTRICT LOCATED IN FAIRWAY ESTATES SECOND ADDITION REQUESTED BY M &P PARTNERS, INC. WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11156) 6. REZONING PROPERTY LOCATED IN FAIRWAY ESTATES SECOND ADDITION FROM R -1 TO PDD/R -1 REQUESTED BY M &P PARTNERS, INC. WITH FAVORABLE RECOMMENDATION (FIRST READING OF ORDINANCE NO. 99-248 AND SET SECOND READING FOR MARCH 2, 1999) 7. AMENDMENT TO ZONING ORDINANCE NO. 464 REGARDING COLLEGE PARKING REQUIREMENTS WITH FAVORABLE RECOMMENDATION (FIRST READING OF ORDINANCE NO. 99 -249 AND SET SECOND READING FOR MARCH 2, 1999) Motion made by Erickson, seconded by Mlinar, to approve the consent agenda. Motion unanimously carried. 1: ll ; 1► • 2 CITY COUNCIL MINUTES — FEBRUARY 23, 1999 (a) UPDATE REPORT ON COMMUNITY NEEDS TASK FORCE II BY CHAIR STEVE COOK Cook reported that the Task Force revised the community survey at their last meeting, and the City Council had received a copy. He stated that Gene Hippe from the Mid Minnesota Development Commission would assist with the tabulation of the survey results. Cook informed the Council that there would be presentations from the Senior Center and Arts Center at the February 25 meeting, in addition to finalization of the survey. It was the consensus of the City Council to accept the survey as presented. 10010 &1 : ai • u iu (a) CONSIDERATION OF ENGINEERING SERVICES AGREEMENT WITH DONOHUE & ASSOCIATES FOR BIOSOLIDS DRYING ADDITION PROJECT Ed Nevers, from Donohue & Associates, summarized the project and stated it would be completed by February 2000. It was reported that he will be the project manager, and the cost of the design services will not exceed $143,000.00. Motion made by Mlinar, seconded by Haag, to approve the engineering services agreement with Donohue & Associates. Motion unanimously carried. (b) CONSIDERATION OF VEHICLE ALLOWANCE FOR DIRECTOR OF WATER/ WASTEWATER TREATMENT PLANT Motion made by Haag, seconded by Mlinar, to approve a $270.00 /month vehicle allowance for the Director of Water/Wastewater Operations. Motion unanimously carried. (c) CONSIDERATION OF DRIVEWAY EASEMENT FOR RONALD DOSTAL LOCATED ON BLUFF STREET AND HWY. 7 EAST The City Attorney reported this was a request from Mr. & Mrs. Ronald Dostal to obtain a driveway easement from the City. Their driveway comes out onto Hwy. 7, and a portion of it goes over City-owned land. There was a verbal agreement between the parties that Dostals could cross over the City property, but they would like to formalize the driveway easement. Motion made by Erickson, seconded by Haag, to approve the driveway easement. Motion unanimously carried. • CITY COUNCIL MINUTES — FEBRUARY 23, 1999 (d) (e) (f) (g) (h) (i) CONSIDERATION OF SETTING DATE FOR BOARD OF EQUALIZATION MEETING Motion made by Erickson, seconded by Mlinar, to approve the date of May 5, 1999 at 4:30 p.m. for the Board of Equalization meeting. Motion unanimously carried. CONSIDERATION OF AGREEMENT WITH CINEMA ONE LLP Sebora requested to defer this item so that he could obtain additional information. Motion made by Mlinar, seconded by Erickson, to defer agenda item. Motion unanimously carried. CONSIDERATION OF RECRUITMENT PROPOSAL FROM DELACORE RESOURCES Plotz commented on the applications received for available City positions and the limited number of candidates. It was recommended that the City obtain the services of an employment agency to staff the positions of Director of Planning, Zoning & Building and Executive Director- Economic Development Authority. He also mentioned that McLeod County would be interested in using the consultant to fill a County vacancy in planning and zoning. Discussion followed regarding the salary market for the positions. Motion made by Haag, seconded by Mlinar, to direct the City Administrator to begin the process with Delacore at $80.00 for a preliminary assessment of the market and to defer action to March 2, 1999. Motion unanimously carried. CONSIDERATION OF AIRPORT HANGAR POLICY (NO. 2.34) Motion made by Mlinar, seconded by Haag, to approve the airport hangar policy. Motion unanimously carried. CONSIDERATION OF REQUEST FROM HUTCHINSON AREA HEALTH CARE FOR COOLING TOWER REPLACEMENT Motion made by Haag, seconded by Mlinar, to approve the low bid from Sy -Ray Plumbing & Heating in the amount of $52,795.00. Motion unanimously carried. CONSIDERATION OF SETTING DATE FOR JOINT HRA BOARD AND CITY COUNCIL MEETING ON APRIL 20, 1999 AT NOON CITY COUNCIL MINUTES — FEBRUARY 23, 1999 Motion made by Erickson, seconded by Haag, to approve the meeting date with the HRA Board. Motion unanimously carried. (a) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR Mlinar commented on the $8,500.00 gift Hometown Realty had given to the Senior Center. He recommended that the City send a Resolution of Appreciation to the realtor. Motion made by Mlinar, seconded by Haag, to present a Resolution of Appreciation to the realtor. Motion unanimously carried. (b) COMMUNICATIONS FROM CITY ADMINISTRATOR Plotz recommended- that since two Directors were absent from the workshop held earlier in the afternoon, a second workshop should be scheduled for March 23, 1999 is at 4:30 p.m. for their year -end reports. Motion made by Haag, seconded by Mlinar, to set a workshop for March 23, 1999 at 4:30 p.m. Motion unanimously carried. it y u ";I': V1 YID :►1� I.rr;: Iul ►Y (a) VERIFIED CLAIMS Motion made by Erickson, seconded by Mlinar, to approve the claims and authorize payment from appropriate funds. Motion unanimously carried. : W I 1: ►luI V There being no further business, the meeting adjourned at 6:13 p.m. MINUTES BID OPENING FEBRUARY 26, 1999 Finance Director Kenneth B. Merrill called the bid opening to order at 10:00 a.m. Also present were Cal Rice, Assistant to Engineer, Administrative Secretary Marilyn J. Swanson and Engineering Secretary Pat Vander Veen. The reading of Publication No. 5262, Advertisement for Bids, Letting No. 10, Project Nos. 99 -22 — 99 -27, 1999 Street Improvements, was dispensed with. The following bids were opened and read. Wm. Mueller & Sons, Inc. Hamburg, MN $104,694.00 Bauerly Bros. Inc. Sauk Rapids, MN 132,945.58 is The bids were referred to City staff for review and a recommendation. The meeting adjourned at 10:03 a.m. 0 MINUTES . BID OPENING FEBRUARY 26, 1999 Finance Director Kenneth B. Merrill called the bid opening to order at 10:03 a.m. Also present were Cal Rice, Assistant to Engineer, Administrative Secretary Marilyn J. Swanson and Engineering Secretary Pat Vander Veen. The reading of Publication No. 5261, Advertisement for Bids, Letting No. 5, Project No. .99 -08, was dispensed with. The following bids were opened and read. Juul Contracting Co. Hutchinson, MN $132,285.90 Holtmeier Construction Mankato, MN 133,466.50 Reiner Contracting Hutchinson, MN 142,716.46 is The bids were referred to City staff for review and a recommendation. The meeting adjourned at 10:06 am. Hutchinson Public Library Board Meeturng Monday, February 22, 1999 Members Present: Mary Henke, Paul Wright, Lois Carlson, Sue Munz, Joyce Beytien Members Absent: Joe Schulte, Richard Peterson, Kay Peterson- PLS board member Larry Ladd Old Business: The installation of the new phone system was completed February 10 and the voice message addition has already been helpful and a time - saver. Since there are two possible openings available on the Pioneerland Library Board, Mary will write up a short overview of the job to be placed in the city newsletter. The mayor may select interested volunteers. Connie Lambert has volunteered for the local board opening in April. A letter of recommendation to the Mayor will be sent regarding Connie's interest In the local board position. After consultation with M. Schnobrich about the dying tree in the sidewalk planting on the east side of the library, the board voted to follow his recommendation of removing the dead tree on the south side of the tree line and replacing the two trees directly east of the front door in April or May. The cost will be $650 to be taken from the Library Construction Fund. The board tabled any other tree additions until a later date. Mary will make some recommendations to Mark about the types of trees suggested for planting. • Mary and Sue will meet with John Ark concerning some possible Christmas decorations to be placed on the outside of the library on the east entrance side. New Business: Mary reported a tentative meeting date with the county commissioner and the county librarians to keep him informed of library needs. She will report on this at the March meeting. There was a discussion concerning the Public Library sign that was removed during the craft fair this fall. Mary will check with John Arlt on its whereabouts and Paul will check on its condition. There were no PLS reports. The next Hutchinson Public Library Board meeting will be on Monday, March 22 at 4:30 P.M. The meeting was adjourned. Joyce Beytien, Secretary • HUTCHINSON AREA HEALTH CARE ANNUAL BOARD OF DIRECTORS MEETING — January l9, 1999 Hospital — Conference Room A/B — 5:30 PM Pre se : Tom Daggett, Chairperson; Don Erickson, Secretary; Bob Peterson, Trustee; Dr. Mark Matthias, Chief of Staff/Trustee; Pastor Randy Chrissis, Trustee; Steven Snapp, Trustee. Absent Paulette Slanga, Vice Chairperson (excused) Others Present Phil Graves, President; Robyn Erickson, Care and Program Support Division Director, Jane Lien, Acute Care Division Director, Ed Tusa, FIQ /Senior Care Division Director; Pam Larson, FIQ; Marc Sebora, City Attorney; and Corrinne Schlueter, Recorder Chairperson Daggett called the meeting to order at 5:30 PM. Minutes of Past Meetings. The minutes of the December 15, 1998, meeting were presented and discussed. Following discussion, a motion was made by Peterson, seconded by Erickson to approve the minutes of the December 15, 1998 meeting. All were in favor. Motion carried. Medical Staff Meeting Minutes and Credentialing. Matthias presented and discussed minutes of the executive committee meeting in January. Recommendations for credentialing appointments is were discussed. • Following discussion, a motion was made by Snapp, seconded by Erickson, to approve the minutes of the January Medical Staff Executive Committee Meeting as presented, and grant privileges, as recommended to the following practitioners. All were in favor. Motion carried. Initial Appointments: Robert Hauser, MD Cardiology Courtesy/Provisional Russell Hauge, CRNA Allied Health Provisional Provisional to Courtesy: James Daniel, MD Cardiology Courtesy David Hurrell, MD Cardiology Courtesy Provisional to Allied Health - Dependent: Gary Hagen, CRNA Rea000intments: Hoo Yin Wong, MD Urology Active John Coppes, MD OB /GYN Active Bjorn Flyenring, MD Cardiology Courtesy Bruce Rannow, DC Allied Health Independent • 4 -k, -� Annual Board of Directors' Meeting — January 19, 1999 • Page 2 Eztenslon of Privile¢e: Paul Gannon, MD Cardiologist Courtesy Robert Nordland, MD OB /GYN Courtesy Voluntary Resi¢ nations: John Rennick, MD Psychiatrist Active C. Kent Bentzin, MD ER Active Charles Hauwiller, CRNA Allied Health Dependent Patricia Mortonson, CRNA Allied Health Dependent Mark Wikenheiser, MD Orthopedic Active Bill Dancer, CRNA Allied Health Independent Additional Privileze• Dr. Young Ho Kang: Granted additional privilege for Electro-Convulsive Therapy procedures. Old Business. A. Physician Recruitment. In December, Graves presented a request from the Hutchinson Medical Center asking Hutchinson Area Health Care to assist with recruitment fees for two practitioners in 1999. In 1997, HAHC and HMC established a joint recruitment/retention program whereby both organizations would participate in Physician recruitment. The Medical Center has identified an Internist/Cardiologist and one Family • Practice Physician as Specialists that will be added to the Medical Center staff in 1999. A rough estimate of the cost to Hutchinson Area Health Care would be $65,000 in 1999, and $14,500 in the year 2000. • Following discussion, motion was made by Peterson, seconded by Snapp, to approve the Physician Recruitment plan, as presented, for 1999. All were in favor. Motion carried. Allina Agreement Marc Sebora, City Attorney, reported on the discussions with Alhna legal council regarding the Allina Management Agreement. The agreement has recently been modified by Allina to reflect changes that are necessary to be consistent with their Compliance program and other hospital management agreements. Sebora reported that consensus has been reached with the exception of the "arbitration" clause. Sebora explained that he believed that HAHC should have the right to sue if there was an issue that couldn't be resolved. The board determined that arbitration would be an acceptable means to settle a dispute and that the 90 -day out clause was a sufficient remedy. • Following discussion, motion was made by Chrissis, seconded by Erickson to recommend to the City Council that the Allina Management Agreement be signed. All were in favor. Motion passed." U • Annual Board of Directors' Meeting —January 19, 1999 Page 3 New Business. A. Election of Officers. The annual election of officers was held. Chairperson Daggett asked for nominations from the floor for the offices of Chairperson, Vice Chairperson, and Secretary. The name of Paulette Slanga was placed in nomination for Chairperson of the Board. Following discussion, a motion was made by Erickson, seconded by Peterson, that nominations cease and Paulette Slanga be elected to the Office of Chairperson. All were in favor. Motion carried. The name of Bob Peterson was placed in nomination for the office of Vice Chairperson of the board. • Following discussion, a motion was made by Erickson, seconded by Chrissis that nominations cease and Bob Peterson be elected to the Office of Vice Chairperson. All were in favor. Motion carried. The name of Steve Snapp was placed in nomination for the office of Secretary of the board. • Following discussion, a motion was made by Chrissis, seconded by Matthias that nominations cease and Steven Snapp be elected to the Office of Secretary. All were in favor. Motion carried. Pastor Chrissis acknowledged Tom Daggett, Paulette Slanga, and Don Erickson, for their leadership commitment to the board during the past two years. B. Evaluation of the Board. Evaluation of the board was tabled until the February meeting. Board members were encouraged to return the feedback to Allina. C. Strategic Plan. Graves gave a recap of the 1999 Strategic Plan, which was also presented at the December Board Meeting. Most of the emphasis in 1999 will be to: investigate becoming a dedicated cancer center; study providing in -house MRI; consider providing in -house nuclear medicine; improve parking for hospital site; install patient registration/scheduling between HMC/HAHC; provide more space for ICU /CCU; add one more operating room; investigate purchasing property next to the hospital; JCAHO accreditation with commendation; and continue to improve operating efficiency. • Following discussion, a motion was made by Peterson, seconded by Erickson, to approve the 1999 Strategic Plan as presented. All were in favor. Motion carried. C. 1999 Budget. Graves explained the timelines and process used to prepare the 1999 budget. A committee of the board consisting of Steven Snapp, Pastor Randy Chrissis, and Don Erickson recently met with staff, to analyze the budget in greater detail. 0- Comments were made by Board members regarding their review. Graves explained that Tusa had presented the major budget assumptions to the board in December. Graves then ( 9, Annual Board of Directors' Meeting — January 19, 1999 Page 4 • introduced Ed Tusa and Pam Larson, our Fiscal Services Manager to present the budget highlights. A recap was presented of the statistics and ratios, comparing 1999, budgeted 1998, and estimated year -end 1998 figures. The following summary of data shown on the charts was presented: • At Burns Manor Nursing Home, 65% of the residents stayed 90 days or less. There is a lot of rehabilitation done at the nursing home. • Inpatient Admissions — increased the number of psychiatrists, and are in the process of remodeling the unit to make it secure. Improved our orthopedics business at the middle of the year. • BMNH Case Mix — budget is 2.45. • Total Operating Revenue is approximately 32 million for 1999. There is an increase in utilization and a nd party discount. • Revenue Deduction and Bad Debts will be approximately 38% for 1999. The loss of Geographic Reclassification will be reflected in the budget year. • There remains a need to improve productivity in 1999. • Salaries and benefits as a % of net revenue will'be 54 0 /6. • Days in Net Accounts Receivable — the budget for 1999 is 52.3 • Overtime dollars are at 3.5% of salaries, wages and benefits. • The Capital expenditures budget for 1999 is 1.4 million, net of special projects that are reflected in the strategic plan. • Following discussion, a motion was made by Matthias, seconded by Peterson to adopt the 1999 budget as presented. All were in favor. Motion carried. E. Thrift Shop Roof Repair. Graves reported the roof on the Thrift Shop needs to be replaced. The following two bids were received: Laraway Roofing, Hutchinson, for $18,100 and Granite City Roofing, St. Cloud, for $15,880. The recommendation is to award the project to the low bidder. The auxiliary will finance the repair. Following discussion, a motion was made by Snapp, seconded by Matthias, to award the bid to Granite City Roofing, St. Cloud, at a cost of $15,880. All were in favor. Motion carried. F. Mc Leod County Social Service Contracts. This item will be tabled this until the February meeting. G. Cooling Tower Replacement Graves reported about a need to replace the Cooling Tower for the air- conditioning system. The present system is 30 years old and has problems. Because of the cost of the expenditure ($50,000) there is a need to bid the project. • Following discussion, a motion was made by Peterson, seconded by Erickson, to authorize HAHC to obtain bids for a replacement Cooling Tower. All were in favor. Motion carried. L Regular Board of Directors' Meeting — January 19, 1999 Page 5 H. Asbestos removal at BMNH. The carpet at BMNH is in the process of being replaced. During the "tear out asbestos tiles began to fracture. The carpet replacement process was stopped and an asbestos abatement contractor was hired to finish the "tear out" process. The cost for the abatement contractor is $13,400 to complete the job. • Following discussion, a motion was made by Peterson, seconded by Chrissis to ratify the decision of the President to spend $13,400 for an asbestos abatement contractor to remove the carpet and underlying asbestos tile at BMNH. All were in favor. Motion carried. Organizational Reports. A. President. Graves reported that he will be attending the 7' Annual Conference for Trustees and Board Chairs with Snapp and Chrissis on January 22 — 24, 1999, to be held at the Radisson Hotel South & Plaza Tower in Minneapolis. Revenue Capture for BMNH Graves reported on a Medicare revenue capture opportunity that was discovered before the end of 1998. Attorneys working with the Nursing Home Association made contact with several interested nursing homes in Minnesota regarding certain tests that could be billed to Medicare under Part B reimbursement. These tests were previously billed under Medicare Part A, and as a result, absorbed into routine care. Significant additional reimbursement was identified as a result of the findings and is reflected in the 1998 financial statements. B. C. Acute Care. No additional information was reported. Care and Program Support Services. Erickson reported the next Airway will be focused on Mental Health. Erickson also reported on the new recruitment strategy at BMNH. We are recruiting Registered Nursing Assistants, and have offered to pay them to go to school. At present we have twenty applicants. D. Community Care Programs and Services. No additional information was reported. E. Finance Information and Ouality /Senior Care Programs and Services. Tusa reported on the third parry contract negotiations that are currently in process. We have reached a settlement with Medica, and with Select Care. We continue negotiations with Blue Cross. Ouality Committee Report Several Division Directors reported on goals they are working on in their respective service areas. Allina Management Report. The written report was circulated at the Board meeting. Accounts Payable. The accounts payable and cash disbursements listing was presented for approval. Following discussion: • A motion was made by Matthias, seconded by Snapp to approve the accounts payable and cash disbursements as listed in the amount of $1,640,523.69. All were in favor. Motion carried. Statistical Report The December statistics for admissions, newborns, emergency services, - ambulance runs, radiology /mammograms, SDS visits, inpatient surgical, average length of stay and case mix were presented and discussed. C�j� Regular Board of Directors' Meeting — January 19, 1999 Page 6 Financial Reports. The organization is in the process of year-end close. Because of time delays, the financial reports will be mailed in a couple of weeks. Auxiliary Meeting Minutes The hospital auxiliary minutes were presented. No unusual comments were made. Adjournment There being no further business, a motion was made by Erickson, seconded by Matthias to adjourn. All were in favor. Motion carried. The meeting was adjourned at 7:30 PM. Respectfully submitted, f Corrinne Schlueter Steven Snapp Recorder Secretary 0 PUBLICATION NO. ORDINANCE NO. 99 -247 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION 10.32, SUBD. 1, GOVERNING MINNESOTA UNIFORM FIRE CODE; AND ADOPTING BY REFERENCE, CITY CODE CHATPER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS THE CITY OF HUTCHINSON ORDAINS: Section 1. City Code, Section 10.32, Subd. 1 entitled "Minnesota Uniform Fire Code" is hereby amended to read: Subd. 1. Adoption. The 444 1242 Edition of the Minnesota Uniform Fire Code is hereby adopted as though set forth verbatim herein. One copy of said Code shall be kept on file in the office of the Fire Chief and open to inspection and use by the public. Section 2. This Ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 2" day of March, 1999. Marlin Torgerson Mayor WN Gary D. Plotz City Administrator ORDINANCE NO. 99 -248 AN ORDINANCE AMENDING ZONING REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL ZONING MAP THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: The following described real property is hereby rezoned from R -1 to a Planned Development District (PDD) R -1 with the following legal description: Legal Description: Part of the Southwest Quarter of Section 25, Township 117, Range 30 lying Northeast of Old County State Aid Highway 12. Part of Old County State Aid Highway No. 12 to be deeded. Parcel 19, McLeod County Right -of -way Plat No. 29. EXCEPT Plat of Fairway Estates and McLeod County Right -of -way Plat No. 29. • Adopted by the City Council this 2 nd day of March, 1999. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator 0 // - 64)-z ORDINANCE NO. 99 -249 AN ORDINANCE AMENDING ZONING ORDINANCE NO. 464, CHAPTER 11, SECTION 10.13 - SCHEDULE OF OFF - STREET PARKING REQUIREMENTS THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: SECTION 1. That notice of hearing was duly given and publication of said hearing was duly made, and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to amend Zoning Ordinance No. 464. SECTION 2. That Section 10. 13, Schedule of Off - Street Parking Requirements, is amended as follows: SECTION 10.13 — SCHEDULE OF OFF - STREET PARKING REQUIREMENTS Colleges and one space per two students (total students at potential peak period) Technical Schools one space per employee and one space per two auditorium seats SECTION 3. This ordinance shall take effect from and after its passage and publication. Adopted by the City Council this 2 day of March, 1999. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator � - r l -) " '-� LAND USE NUMBER OF PER UNIT SPACES Bowling Alley 5.0 Alley J Funeral Home 1.0 5 Seats 1 Manufacturing 1.0 Employee on pr ,al or shift; 2.0 1,000 s . ft. 1 Warehouse 1.0 Employee on principal or shift; 1.0 2,000 square feet Churches, auditoriums, and other places of 1.0 4 Seats assembl Elementary and nursery schools 1.6 Classroom Hospitals 3.0 Bed Convalescence of nursing homes 0.35 Bed Junior high schools 1.6 Classroom Senior high schools 4.5 Classroom 3 Colleges and Technical Schools 1 2 Students and and T E92 ewe and And 1 2 Auditorium Seats Museums and libraries 3.0 1,000 s . ft. Recreation center 1.0 4 seats or or 5.5 1,000 s . ft. All other Commercial 5.5 1,000 s . ft. Drive -Thru Service - provide 80' for vehicle stacking. ` Does not include the driveway in front of the garage door. Parking in the Main Street area, which is defined as the area located between the East side of Franklin Avenue from the Crow River to Fourth Avenue Southwest and the Westside of Hassan Street from the Crow River to Fourth Avenue Southeast. This district has been assessed and is exempt. 1 Requires loading berth. 2 May require loading berth 3 Total students at potential peak period 1 RESOLUTION NO. 11158 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Director of Engineering and the Police Chief agree that the following areas have traffic control concerns which warrant removal of a traffic control device, and; WHEREAS, the Hutchinson City Council has the authority to establish locations as points where traffic control devices shall be located, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: 1. That the Council hereby establishes that a traffic control device, known as a "Stop" sign be removed from the following location: On Hilltop Dr NE at its intersection with Garden Rd NE Adopted this 2nd day of March 1999 by the City Council of Hutchinson, Minnesota. • Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator From: John Olson To: John Rodeberg, Steve Madison Date: 2110199 1:33PM Subject: Removal of stop sign @ Hilltop Or NE & Garden Rd NE Currently there are yield signs on Garden Rd NE on both sides of the intersection with Hilltop Or NE. Going to the east on Hilltop Or NE, there is no traffic control device at the intersection with Garden Rd NE. Going to the west on Hilltop Or NE, there is a "STOP" sign at the intersection with Garden Rd NE. In order to make Instructions to drivers clear and elminate any potential problems over right -of -way at the intersection, I would suggest removing the "STOP" sign from this Intersection. Traffic travelling on Hilltop Or NE must stop at the intersection with Pauls Rd NE. I doubt that traffic is reaching 30 mph between the sharp curve near Kimberly Park and the intersection with Pauls Rd NE. I've attached a copy of a proposed resolution for your consideration. THANKSI CC: MARILYN J SWANSON RESOLUTION NO. 11159 • RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5025 LETTING NO. 51PROJECT NO. 99 -08 WHEREAS, cost has been determined for the improvement of Alley in Block 50, North 1/2 City between Main Street North and Franklin Street NW from Washington Avenue West to 1st Avenue NW by construction of storm sewer, watermain and services, grading, gravel base, concrete paving, sidewalk and appurtenances; and the bid price for such improvement is $132,285.90 and the expenses incurred or to be incurred in the making of such improvement amount to $31,748.62_ so that the total cost of the improvement will be $164,034.52. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ and the portion of the cost to be assessed against benefited property owners is declared to be $ 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2000 and shall bear interest at the rate of 10 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 2nd day of March, 1999. Mayor City Administrator • RESOLUTION NO. 11160 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5025 • LETTING NO. 5IPROJECT NO. 99 -09 WHEREAS, by a resolution passed by the Council on the 2nd day of March, 1999, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving of Alley in Block 50, North 1/2 City between Main Street North and Franklin Street NW from Washington Avenue West to 1st Avenue NW by construction of storm sewer, watermain and services, grading, gravel base, concrete paving, sidewalk and appurtenances; WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 23rd day of March, 1999, in the Council Chambers at City Hall at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 1999. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 2nd day of March, 1999. Mayor City Administrator RESOLUTION NO. 11161 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5026 LETTING NO. 10 /PROJECT NO. 99- 22199- 23199 - 24199- 25/99- 26199 -27 WHEREAS, cost has been determined for the improvement of: Project No. 99 -22: South Grade Court SW, Prairie View Drive SW, and West Shore Drive SW in Island View Heights 1st and 2nd Additions by construction of bituminous wear course and appurtenances; Project No. 99 -23: McDonald Drive SW, Harvest Street SW, and Barley Street SW in Parkside 1 st and 2nd Additions by construction of bituminous wear course and appurtenances; Project No. 99 -24: Hillcrest Road NE, Walnut Street NE, Northwoods Avenue NE, and Ridge Ave NE in Walnut Ridge Estates by construction of bituminous wear course and appurtenances; Project No. 99-25: Orchard Avenue SE and Bradford Street SE from Orchard Avenue SE to 295' North by construction of bituminous wear course and appurtenances (project formerly described as Orchard Avenue SE in Schmidtbauer's 4th Addition); Project No. 99 -26: 8th Avenue SW and Roberts Street SW in Bridgewater Estates and South Lakewood Estates by construction of bituminous wear course and appurtenances; Project No. 99 -27: Heritage Avenue NW, Birdie Court NW, and Birdie Circle NW in Fairway Estates by construction of bituminous wear course and appurtenances; and the bid price for such improvement is $104,694.00 and the expenses incurred or to be incurred in the making of such improvement amount to $25,126.56 so that the total cost of the improvement will be $129,820.56. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $0.00 and the portion of the cost to be assessed against benefited property owners is declared to be $129, 820.56. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2000 and . shall bear interest at the rate of 10 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. RESOLUTION NO. 11161 ASSESSMENT ROLL NO. 5026 LETTING NO. 10/PROJECT NO. 99- 22/99- 23199 -24/99- 25/99- 26/99 -27 PAGE 2 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 2nd day of March, 1999. Mayor City Administrator �/ zb) 6' RESOLUTION NO. 11162 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5026 LETTING NO. 10 /PROJECT NO. 99- 22199- 23/99- 24199- 25199 - 26199 -27 WHEREAS, by a resolution passed by the Council on the 2nd day of March, 1999, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving: Project No. 99 -22: South Grade Court SW, Prairie View Drive SW, and West Shore Drive SW in Island View Heights 1st and 2nd Additions by construction of bituminous wear course and appurtenances; Project No. 99 -23: McDonald Drive SW, Harvest Street SW, and Barley Street SW in Parkside 1st and 2nd Additions by construction of bituminous wear course and appurtenances; Project No. 99 -24: Hillcrest Road NE, Walnut Street NE, Northwoods Avenue NE, and Ridge Ave NE in Walnut Ridge Estates by construction of bituminous wear course and appurtenances; Project No. 99 -25: Orchard Avenue SE and Bradford Street SE from Orchard Avenue SE to 295' North by construction of bituminous wear course and appurtenances (project formerly described as Orchard Avenue SE in Schmidtbauer's 4th Addition); Project No. 99 -26: 8th Avenue SW and Roberts Street SW in Bridgewater Estates and South Lakewood Estates by construction of bituminous wear course and appurtenances; Project No. 99 -27: Heritage Avenue NW, Birdie Court NW, and Birdie Circle NW in Fairway Estates by construction of bituminous wear course and appurtenances; WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 23rd day of March, 1999, in the Council Chambers at City Hall at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks • prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged RESOLULTION NO. 11162 ASSESSMENT ROLL NO. 5026 LETTING NO. 10 /PROJECT NO. 99- 22199- 23199 - 24199- 25199 - 26199 -27 PAGE 2 if the entire assessment is paid by November 15th, 1999. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 2nd day of March, 1999. Mayor City Administrator RESOLUTION NO. 11163 Is RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO.9 PROJECT NOS. 99- 13/99 - 15/99 - 16/99- 17/99- 20/99- 28/99- 29/99- 30/99 -31 WHEREAS, it is proposed to improve: Project No. 99 -13: Hassan St SE and Selchow Avenue SE — South of Oakland Avenue SE by construction of storm sewer, grading, gravel base, curb and gutter, bituminous base and surfacing and appurtenances; Project No. 99 -15: 5th Avenue SW and Juergen Avenue SW from Dale Street to Lynn Road by construction of storm sewer, sanitary sewer and services, watermain and service, grading, gravel base, curb and gutter, bituminous base and surfacing and appurtenances Project No. 99 -16: Shady Ridge Road NW 240' North of 7th Avenue NW by construction of storm sewer, sanitary sewer and services, watermain and service, grading, gravel base, curb and gutter, bituminous base and surfacing and appurtenances L ] Project No. 99 -17: Intersection of 4th Avenue SE and Ontario Street SE Railroad Crossing by closing of Ontario Street SE and construction of curb and gutter and appurtenances; Project No. 99 -20: Project No. 99 -28: Project No. 99 -29: Project No. 99 -30: Project No. 99 -31: 8th Avenue SW from School Road to West Termini by construction of trail completion and wear course, sidewalk and appurtenances; 1st Avenue SE and Monroe Street SE Railroad Crossing Area by construction of storm sewer, sanitary sewer and services, street reconstruction and appurtenances; Oddfellows Park on T.H. 7 West, - west of SuperAmerica by construction of trail, parking lot, wear course, and appurtenances; North High Drive NE Trailer Park by construction of watermain, hydrant and appurtenances; Sidewalk repair in various locations throughout the City. WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 7 ^ ( 9 RESOLUTION NO. 11163 . LETTING NO. 9 PROJECT NOS. 99- 13/99 - 15/99- 16/99 - 17/99- 20/99- 28/99- 29/99- 30/99 -31 PAGE THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 2nd day of March, 1999. Mayor City Administrator Hutchinson 0 • 2) 234 =4240 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works DATE: March 2, 1999 SUBJECT: Letting No. 9 /Project Nos. 99.13, 99 -15, 99 -16, 99 -17, 99 -20, 99 -28, 99 -29, 99 -30, 99 -31 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 99 -13: Hassan St SE and Selchow Avenue SE - South of Oakland Avenue SE by construction of storm sewer, grading, gravel base, curb and gutter, bituminous base and surfacing and appurtenances; Prbject No. 99 -15: 5th Avenue SW and Juergens Avenue SW from Dale Street to Lynn Road by construction of storm sewer, sanitary sewer and services, watermain and service, grading, gravel base, curb and gutter, bituminous base and surfacing and appurtenances Project No. 99 -16: Shady Ridge Road NW 240' North of 7th Avenue NW by construction of storm sewer, sanitary sewer and services, watermain and service, grading, gravel base, curb and gutter, bituminous base and surfacing and appurtenances Project No. 99 -17: Intersection of 4th Avenue SE and Ontario Street SE Railroad Crossing by closing of Ontario Street SE and construction of curb and gutter and appurtenances; Project No. 99 -20: 8th Avenue SW from School Road to West Termini by construction of trail completion and wear course, sidewalk and appurtenances; Project No. 99 -28: 1st Avenue SE and Monroe Street SE Railroad Crossing Area by construction of storm sewer, sanitary sewer and services, street reconstruction and appurtenances; Project No. 99 -29: Oddfellows Park on T.H. 7 West, - west of SuperAmerica by construction of trail, parking lot, wear course, and appurtenances; Project No. 99 -30: North High Drive NE Trailer Park by construction of watermain, hydrant and appurtenances; Project No. 99 -31: Sidewalk repair in various locations throughout the City. ESTIMATED COST 99-13 1 99.15 1 99.16 1 99.17 1 99 -20• "-28 ' p929 99• b 99411 TOTAL Construction Cost $193,062.30 $288,878.50 $133,122.00 $6,663.70 $26,569.10 $37,304.50 $34,481.90 $3,450.54 $39,868.20 $763,400.74 EngiAeeflLg .- $28,959.35 $43,331.78 $19,968.30 $999.56 $3,985.37 $5,595.68 $5,172.29 $517.59 $5,980.23 $114,510.15 Administration $11,583.74 $17,332.71 $7,987.32 $399.83 $1,594.15 $2,238.27 $2,068.92 $207.04 $2,392.10 $45,804.08 Fiscal /Le$"terest'' _ $5,791.87 $8,666.36 $3,993.66 $199.92 $797.08 $1,119.14 $1,034.46 $103.52 $1,196.05 $22,902.06 ESTIMATED TOTAL $239,397.26 $358,209.34 $165,071.28 $8,263.01 $32,945.70 $46,257.59 $42,757.57 $4,278.69 $49,436.58 $946,617.02 ESTIMATED FUNDING 1 99.13 1 99 -15 1 99 -16 1 99 -17 1 99 -20 1 99.28 1 99 -29 1 99 -30 1 99 -31 1 TOTAL Assessable. Cost $143,638.35 $214,925.60 $66,028.51 $0.00 $0.00 S0.00 $0.00 $0.00 50.00 $424,592.46 Deferred $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 City Ion4d $95,768.90 $143,283.74 $99,042.77 $8,262.99 $32,945.68 $46,257.58 $42,757.56 $4,278.67 $49,436.57 $522,034.46 Cit}. _ W"/Sewer Funds $0.00 $0.00 $0.00 $0.00 $0.00 50.00 $0.00 $0.00 $0.00 $0.00 City _ TIF :' $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 WA $0.00 $0.00 $0.00 $0.00 $0.00 50.00 $0.00 $0.00 $0.00 $0.00 Mn /DOT 1 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 - 50.00 $0.00 E$TUVIATED TOTAI: $239,397.25 $358,209.34 $165,071.28 $8,262.99 $32,945.68 $46,257.58 $42,757.56 54,278.67 S49,436 .57 $946,616.92 cc: Cal Rice - Engineering Department file: L9/1999 RESOLUTION NO. 11164 0 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 9 PROJECT NOS. 99 -13, 99 -15, 99 -16, 99 -17, 99 -20, 99 -28, 99 -29, 99 -30, 99 -31 WHEREAS, pursuant to a resolution of the Council adopted March 2nd, 1999, the Director of Engineering has prepared a report with reference to the improvement of:: Project No. 99 -13: Hassan St SE and Selchow Avenue SE - South of Oakland Avenue SE by construction of storm sewer, grading, gravel base, curb and gutter, bituminous base and surfacing and appurtenances; Project No. 99 -15: 5th Avenue SW and Juergens Avenue SW from Dale Street to Lynn Road by construction of storm sewer, sanitary sewer and services, watermain and service, grading, gravel base, curb and gutter, bituminous base and surfacing and appurtenances Project No. 99 -16: Shady Ridge Road NW 240' North of 7th Avenue NW by construction of storm sewer, sanitary sewer and services, watermain and service, grading, gravel base, curb and gutter, bituminous base and surfacing and appurtenances i Project No. 99 -17: Intersection of 4th Avenue SE and Ontario Street SE Railroad Crossing by closing of Ontario Street SE and construction of curb and gutter and appurtenances; Project No. 99 -20: 8th Avenue SW from School Road to West Termini by construction of trail completion and wear course, sidewalk and appurtenances; Project No. 99 -28: 1st Avenue SE and Monroe Street SE Railroad Crossing Area by construction of storm sewer, sanitary sewer and services, street reconstruction and appurtenances; Project No. 99 -29: Oddfellows Park on T.H. 7 West, - west of SuperAmerica by construction of trail, parking lot, wear course, and appurtenances; Project No. 99 -30: North High Drive NE Trailer Park by construction of watermain, hydrant and appurtenances; and said report was received by the Council on March 2nd, 1999 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $946,616.92. 2. A public hearing shall be held on such proposed improvements on the 23rd day of Mardi, 1999, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 2nd day of March, 1999. 71 Mayor City Administrator PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, FEBRUARY 11, 1999 AND TUESDAY, FEBRUARY 16, 1999 0 PUBLICATION NO. 5268 NOTICE OF PUBLIC HEARING TO WHOM IT MAY CONCERN: Notice is hereby given that a public hearing will be held on Tuesday, March 2, 1999 at the hour of 6:00 p.m. in the Council Chamber of City Center for the purpose of obtaining public comment on a Department of Natural Resources Outdoor Recreation Grant. This hearing will be held by the City Council of the City of Hutchinson. At such hearing all persons interested may be heard. • .f.�� \1 tz City Administrator Dated: February 9, 1999 �J I— - 7q RESOLUTION NO. 11157 ITEM 7 - LOCAL GOVERNMENT RESOLUTION BE IT RESOLVED that the City of Hutchinson act as legal sponsor for the (APGikam) project contained in the Outdoor Recreation Grant Program Application to be submitted on March 11- 1999 and that Mayor Marl in To3Q rs�on is hearby authorized (Dar. Mosuk Year) (ride of Amhod=d Omcfa) to apply to the Department of Natural Resources for funding of this project on behalf of thr City of Hntrhinaon , (APPH=Q BE IT FURTHER RESOLVED that the City of Hutchinson has the legal authority (APPikmq to apply for financial assistance, and the institutional, managerial, and financial capability.to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that the City of Hutchinson has not incurred (APPUcam) any costs described on Item 4 and has not entered into any written agreements to purchase property described on Item 3. BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any (APPS) Federal, State, or Local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of • interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Hutchinson may enter into an agreement with the State of Minnesota (MW)aaaq for the above- referenced project, and that the City of Hutchinson certifies that it will (APPikaat) comply with all applicable laws and regulations as stated in the grant agreement. NOW, THEREFORE BE IT RESOLVED that Mayor Marlin Toreerson is hearby (Tide of AWhorind Of()ciap authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the City Council (City Comm. County Board. am) of City of Hutchinson on March 2. 1999 (APWkaat) (Due) SIGNED: (sip-toe) Mayes of Hutchinson (ride) (Dam) WITNESSED: (siputme) City Administrator of Hutchinson (Tide) (Daw) * Memorandum TO: Mayor and Council FROM: Brenda Ewing, ,man Resources Coordinator RE: Consideration of Recruitment Proposal from Delacore Resources DATE: February 19, 1999 Attached is a proposal from Delacore Resources to provide services for staffing the positions of Director of Planning, Zoning, and Building, and Executive Director — Economic Development Authority. Please be advised that the City Administrator, the Management Team (City Directors), and the Directors of the Hutchinson Community Development Commission — an EDA are aware of and endorse this proposal. Since receiving the proposal, both Gary Plotz and I have spoken with Verne Meyer of Delacore Resources regarding service options in addition to those noted in the proposal. Mr. Meyer indicated that he is open to discussing two additional options that include generating interested and qualified candidates only and purchasing services on an hourly basis. It has also been recommended that the City access Delacore's services to determine if the existing pay ranges for the above noted positions are accurate and competitive. It is recommended by the City Administrator, the City Directors, and the EDA Board of Directors that the City Council consider this proposal and to authorize staff to access the services offered by Delacore Resources at a cost not exceeding the written proposal maximums. If you have any questions, please contact City Administrator Plotz or myself at 234 -4213. Enc. / — Gt February 15, 1999 Brenda K Ewing City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 -2522 Dear Brenda: This letter is intended to provide you with a proposal for the recruitment of the positions of Executive Director of Hutchinson Community Development Commission, and Director of Planning, Zoning and Building. METHODOLOGY A retainer based arrangement will give you a great deal more effort and predictability. This assignment will dictate a comprehensive effort, and sticking with it until it is finished. This is the type of arrangement that I have used previously in staffing many needs for the Hutchinson medical community. None of these assignments were easy, but were ultimately staffed by top -notch professionals. TERMS The professional service fee for staffing these opportunities is as follows: Executive Director Director of Planning/Zoning/Building Full Search $10,000 $11,000 Partial Search' $6,500 N = Each month you will be invoiced for a monthly stipend of $2,000. When the staffing is complete on each position, the amount already paid will be subtracted from the total fee ($10,000 or $11,000) and you will be invoiced for the remainder. .1 Includes generating interested and qualified candidates, screening qualifications, conducting reference checking activities on finalist candidates, assisting with on -site interviews with City of Hutchinson staff, assisting with the selection process, and with salary negotiations. 1:1 Includes the same activities as Full Search, except the generation of candidates. / Q/ If your needs are different than the options designed above, it is likely that arrangements can be made to accommodate those needs also. 0 / _(( 3 J r r v i i Brenda K Ewing Page Two February 15, 1999 RESOURCES A data base will be obtained which will indicate the name of individuals who currently hold similar positions in other Minnesota and regional municipalities. SCHEDULE With your approval, this assignment will begin immediately. I expect to begin introducing interested and qualified candidates to you within thirty to forty-five days. Should you wish to proceed, I will want to meet with you and with the individuals to whom these positions report. Upon the inception of the search, I will provide you with a Terms of Engagement, of which you and I must agree upon and sign. I appreciate your confidence in considering me to staff these important positions. Sincerely, DELACORE RESOURCES Verne Meyer • March 2, 1999 To: Mayor & City Council From: John Olson, Asst Pubic Works Dir. The City of Hutchinson accepted proposals for a new full i2e 34 ton, 2 -wheel dmre pickup truck to be used In the Water Department The purchase was budgeted for 1999. This specification intended to describe a full-size 'A ton, 2 -wheel drive, pickup truck suitable for use as a utilty maintenance vehicle for the City's Water Department. Vendors were offered the opportunity to adjust these specifications to describe a vehicle that was in inventory or is bull by a manufacturer the vendor represents. Because the expected cost of this unit is less than $25,000, the City is required to obtain at least two and preferably three, quotations or sealed bids. The proposals were reviewed for compliance with minimum standards and the following information was determined. Vendors were Informed that the City of Hutchinson retains the right to refuse any, al, or parse of proposals submitted by dealers. They were informed Mat the City of Hutchinson reserves the right to consider and accept a cooperative bid made by the State of Minnesota on behalf of its poli subdivisions. SPECIFICATIONS FOR ONE (1) FULL -SIZE, 'b TON, 2 -WHEEL DRIVE, PICKUP TRUCK MINIMUM STANDARDS ❑ Engine Manufacturer's standard V8 endne for 'b ton pickups. • Electrical Manufacturer's standard electrical system • Cooling system Manufacturer's standard. 13 Transmission Automai� ❑ AxleaMuspenslon Manufacturer'astandard, ❑ Steering Power ❑ Differential Limited sip rear axk . ❑ Tires Four (4)steel belted al-eeason radials ❑ Brakes Power ❑ Color Manufacturer's standard, non--metallic white colt ❑ Box Standard Iona box • Bumper Manufacturer's standard. • Fuel tank Minimum 20 salon • Hitch No hitch required. ❑ Glass Sandar • Seat Standard configuration. Solid vinyl is not acceptable. • Inferior Mfr's standard W- colored oackaae. No dark color for interior. • Mirrors Standard large mirrors. ❑ Heater Standard ❑ Radio Standard. minimum AM/FM Stereo ❑ Others: Air conditioning, Engine dock heater, Cigarette fighter/power point, Windshield washer, Intermittent wipers, Dome and/or map lights, Hub caps Vendor. %I ue say es 77 Quoted price:3 Vendor meets minimum standards: yes - no _ Preferences included in quotation: Spare Vendor: SUiERiOR Arag 0 Quoted price: 3 Vendor meets minimum standards: yes _ no _ Preferences included in quotation: � ( Sf F�r I n.x DG �r'/s /N�tbl ej wt} 3,p TO. .5 +9. Vihyl Sb..t Vendor. Quoted price: $ Vendor meets minimum standards: yes _ no _ Preferences included In quotation: mop DISPATCH STEERING COMMITTEE Notes from Feb. 19, 1999 Members: Steve Madson Gary Plotz Wayne Vinkemeier Nan Crary (note taker) Also present: Vern Meyer 1. Sheriff Vinkemeier reported on the county board's feedback of being willing to engage an outside consultant to assist with increasing the applicant pool for the emergency communi- cations /records administrator position. A figure of 30 hours at $80 /hour was discussed. 2. Vern Meyer's role was discussed. Consensus was to define Mr. Meyer's task as generating interested, capable candidates for the county to contact with applications. Information was shared to describe the appeal of the job, organizational structure for supervision, and the need for the applicants to be comfortable with technology. Mr. Meyer's contact at the county will be Sheriff Vinkemeier. 3. Benefit information for the county position will be forwarded to Mr. Meyer. Fax f 320/587 -7252. 4. Agreement was reached that the consultant's goal is for five applications to be returned to the county. Mr. Meyer suggested 50 hours is a more realistic estimation of time needed to successfully complete the stated goal. Contact will be made with county board members and Mr. Meyer will be updated following that communication. Mr. Meyer indicated work is likely to commence the week of March 1. Next steering committee meeting: Wednesday, Feb. 24 @ 7:30 a.m. Location: McCormick's HUTCHINSON EMPLOYEE SAFETY COMMITTEE THURSDAY, FEBRUARY 18, 1999 MEETING MINUTES Present: John Olson, Connie Maki, Dick Ebert, Keith Messner, Quentin Larson, Mark Larson, Brad Emans, Brenda Ewing, Mark Weis. Absent: Dave Telecky January minutes were approved. Brad Emans gave report on first aid training. They are looking for direction on which way the city wants to go on first aid training. What should we offer? After lengthy discussion, Brad will check with EMS staff at hospital on what they feel would best serve us in training. Dates were set for Fire Extinguisher Training. They are May 19 & 20 t h. One session per day, morning & afternoon, in back of Hats. Brenda gave report on 1998 accidents. Incidents are up a little over 1997; however, we are asking that all accidents be reported regardless if action was sought. There were 40 incidents in 1998. • John reviewed the tire accident in the park garage. There is no definite cause yet as to why this happened. It was brought up about whether we want to look into adding amount of safety shoe reimburse- ment money. It was decided that no action be taken at this time. Randy Starke gave report on his effective safety council meeting. There were many good points. Randy should be all set to take over next year. We will continue to look into lost control workshops. It seems like a terrific idea if someone can take a good idea from there to the work place. Quentin requested MN Dot approve shirts for Engineering. John will look into it if the District has any left over they would sell (we are only looking to buy 6 -8 shirts). Hepatitis B went well. Everyone should have their vaccine card. If they need a 3 rd shot, look at the schedule at the county diner in mid to late summer. Randy gave a list of RISC training being done at Wastewater. If interested in any session please let Randy or Dick know so they have accurate count. They may need to move meeting to Hats. . - Meeting adjourned at 11;10am. Next meeting set for Monday, March 8, 10:00am, in City Center Conference Room. 1999 EMPLOYEE SAFETY COMMITTEE Brenda Ewing Brad Emans John Olsen Ken Merrill • • MEMBER ALTERNATE TERM EXPIRATION DEPARTMENT Mark Weis (Chair) Mary Haugen 12/31/99 Recreation/Sr. Center /Arena Mark Larson John Arlt 12/31/99 Parks Dave Telecky Ken Wichterman 12/31/99 Street/Cemetery/HATS Dick Ebert Randy Starke (Vice chair) 12/31/99 Water/Wastewater Keith Messner Quentin Larson 12/31/99 EngBldg/Planning Connie Maki Joleen Runke 12/31/99 Fin /Adm/MV /Liquor /Library Brenda Ewing Brad Emans John Olsen Ken Merrill • MINUTES • COMMUNITY NEEDS TASK FORCE II FEBRUARY 11, 1999 Present: Chair Steve Cook, Mike Carls, Norman Hoefer, Jo Kockelman, Judy Simons, Mike Ribich, Roger Petersen, John Paulsen, Doug Kenning, Mayor Marlin Torgerson, Council Member Don Erickson, and Recorder Marilyn J. Swanson Chair Steve Cook called the meeting to order at 7:00 p.m. The Coordinator and Assistant Coordinator of the McLeod Alliance for Victims of Domestic Violence reported on the services available through their organization. As a non -profit community based organization, they are in need of volunteers and donations to provide assistance and housing to abused and/or battered individuals and their children. It was noted that there were some corrections in the January 28, 1999 minutes. Cook reported that he had contacted the School Superintendent and members of the School Board regarding the community survey questions. John Paulsen attended the School Board meeting, and he stated the members rejected the proposed Resolution presented to them. Although they support the purpose of the Task Force, the School District did not want their specific needs addressed in the survey. Doug Kenning was appointed to the Task Force as a School Board representative. Following discussion of survey revisions and changes, the following actions were taken. Motion by Carls, second by Hoefer, to delete #5 -A -I and #7. Motion unanimously carried. Motion by Ribich to add "subsidized private business development' to #8. Motion failed for lack of a second. Motion by Kockelman, second by Cook, to remove the word "urgency" in #5. Motion unanimously carried. Motion by Petersen, second by Kenning, to delete 410. Motion unanimously carried. Motion by Simons, second by Petersen, to accept the survey with the changes voted on. Motion unanimously carried 11 COMMUNITY NEEDS TASK FORCE H M FEBRUARY 11, 1999 PAGE Cook reported that the Mid - Minnesota Development Commission had a sample copy of the survey. He presented a different survey format for consideration. It was recommended that the format be changed for easier reading. The agenda for the February 25 meeting will include presentations from the Senior Center and the Arts Center. It was suggested that the minutes or recommendations from the Task Force should be passed on to the City Administrator. Also, an article should be placed in the newspaper to inform the public of the actions taken by the Task Force during their meeting(s). The meeting adjourned at 9:20 p.m. • 1 1. • Dept. of Administration issues additional advisory on bleacher safety Rtmi stone The Department of Administration has issued an additional advisory regarding bleacher safety dated Feb. 12,1999.The State Building Official, Thomas R. Joachim, reports the following: "We are issuing this notice in view of pending code development changes and inquiries received since our Bulletin of January 29 regarding bleacher safety. Please note: 1. The structures we are referring to as bleachers also include reviewing stands, grandstands, folding and telescoping seating. 2 If recornmendations are made or discussed regarding retrofitting existing bleacher structures, you should be aware that the final draft of the 2000 International Budding Code (ICB) prohibits passage of a 4 -inch diameter sphere between the seat and footboard as compared tot he 9 -inch sphere currently established in the 1997 Uniform Building Code. Because we are anticipating adoption of the ICB in the 2001 and a 4 inch sphere is the current standard for guardrails, it may be prudent at this time to recommend that the 4 -inch provi- sion be used in any reconstruction of seat and foot board spacing. 3. Also be aware that there is a proposal to change the ICB by regulating the non- clirrubility of guardrails. Essentially the provision states that in those areas intended for public occupancy .. ...guardrails between the heights of 6 inches and 34 inches that can provide a toe hold shall not exceed a wide of 2 inches." Again, in light of the most recent accident, it may be prudent to recommend this configuration if retrofit construc- tion is proposed. 4. You should be aware that the 9 -inch sphere provision between seat and footboard in Section 1008.5.7 of the 1997 UBC does not appear in the first printing of volume one.This was an oversight by the publisher and has since been corrected. 5. Just a reminder that all-new or remodeled bleacher structures are subject to the state or municipal plan review, permit and inspection process prior to use. In most cases, this may involve plans prepared by licensed design professionals..." If you have additional questions regarding this subject, please call Scott McLellan at (651) 297 -1658. r February 24, 1999 Page 3 0 • 0 FEB 26 '99 02 :05PM LEAGUE OF MN CITIES , P.1 FRIDAYFAX Number 8 A weekly legislative update from me League or Minnesota Cities Febnrary 26, 1999 Freezes, caps, exemptions, Oh my! Session stormy TIF Cap Sen. Sandra Pappas (DFL -St. Paul) Introduced a bill that would prohibit cities with more than 15 percent of their current tax base captured in TIF dis- tricts from creating new or expanding existing TIF districts. The provisions of the bill would apply to all cities and make no distinctions based on unique characteristics of each commu- nity. The bill has no co- authors and does not currently have a House companion. Bleacher Safety Sen. Gen Olson (R- Minnetrista) has introduced a bill that would address bleacher safety issues raised in several recent events. The bill, S.F. 1117, would require municipalities to adhere to bleacher - related provisions in the Uniform Building Code, even if the municipality has not adopted a building code (a similar law exists for ADA building code requirements). Currently, the bill requires all retrofitting to occur one year after the bill becomes law. The bill includes a yet- to-be- determined state appropriation. Limited Market Value Hearing In House According to Chair Ron Abrams, the House Tax Com- mittee will devote its hearing on Friday, March 5 to the discussion of several bills that would expand the concept of limited market value. The cur- rent limited market value statute provides homeowners with a four -year phase -in of large Increases in the assessor's estimate of the property's market value. These new proposals would more aggres- sively limit increases in property values, including one proposal, H.F. 88 authored by Rep. Bob Milbert (DFL -South St. Paul), that would place an outright freeze on property market value increases for homesteads, nonhomestead residential property, and cabins. Other proposals would limit value increases for all property types to the consumer price index The League's membership has adopted policy opposing expansion of the limited market value statute because overtime A could dramatically shift prop- erty tax burdens and might result in a system where identi- cal properties could be taxed at substantially different levels. The League will testify in oppo- sition to these bills. Remember the Tax Freeze? Sen. Dave Johnson (DFL - Bloomington) apparently wants to freeze property taxes next year. On Thursday, he introduced a 27 -page bill that would freeze next year's property taxes, impose strict levy limits for future years, sunset the current aid pro- grams, and require the Legisla- tive Commission on Planning and Fiscal Policy to clean up the mess. The bill currently has no co-authors and no House companion. Snow d Ice Immunity Clarification S.F. 891, (Hottinger, D- Mankato), an LMC- supported initiative to clarify the snow and ice accumulation limited immu- nity, will be heard Wednesday, March 3 in the Senate Local Government Committee. The bill is designed to make clear which municipality may be immune and which municipality may be liable In snow and ice claims. For mops 4ormahen on city k&k*ve iums, concoct any member of die League of . Minnesom Cities 1"overnmenrd Re(atiem react (651) 281.1280 or (800) 925.1122 FRl DAYFAX Fwnm*Y 26, 1999 — PAGE 2 Amortization Prohibited S.F. 854 (Langseth, D- Glyndon)/ H.F. 886 (Larsen, R- Lakeland) will be heard Monday, March 8 in the Senate Local Government Committee. This bill will prohibit local governments from using amortization as an option to deal with non-conforming land uses. The bill is very well positioned and will be tremen- dously difficult for the League to defeat. Contact your legis- lators and express your opposition to the bill In Its current form. More, More, More The stale budget forecast to be announced later today is expected to project an even greater state budget surplus over the next 28 months. Rumors are circulating that the additional surplus will be around $280 million for the balance of this biennium, and an additional $450 million for the 2000 -2001 biennium. The conference committee on the salesfincome rebate bills has been meeting to try to forge a compromise on a method of returning the surplus. The additional forecast surplus will likely increase the amount legislators are seeking for the rebate. In addition, the forecast -could add confusion to the rebate discussions. The rebate has been cited as the mecha- nism to deal with one -time surpluses while the Legislature is also discussing other legisla- tion that would permanently cut income, sales, and other state taxes. With a larger estimated surplus, the focus on permanent tax cuts could be drawn in to the rebate discussions. Much of the additional surplus is rumored to be from increased income tax collections, which could bolster the arguments for the House position on an income tax rebate. utility Property Tax Exemption Under current law, facilities that generate electricity used to manufacture or produce products are exempt from property taxation. A bill offered by Sen. Steve Novak (DFL- New Brighton), S.F. 787, would extend this exemption to the facility, even it it's purchased by an electric utility to generate electricity for retail sale. In addition, any future expansions of the facility would also be exempt from property taxation. Although this proposal is not the exemption from existing facilities sought by the investor - owned utilities, it would create a significant loophole in the state's property tax system. The bill will be heard on Thurs- day, March 4 in the Senate Property Tax and Local Govern- ment Budget Division. Mark your calendar March 25 1999 LMC L.egieletive Co4erence Sheraton r tid W Hotel St. Paul This annual L.MC event provides up-to-we analysis of the legutative issues aftacting your city. The day begins with a "big pidurer legblaM" outlodc, includes timely updates or key ply , and ends at the Capitol where members can vW with NO legislators. Rsgittration information Advance ragistratfon fss Business Aworiates $ob Nonmembers $66 Advance registradon dssdilrm March 22.19W To raglster Call the LMC Fax Library at (651) 2154039 and request doamrWrtM61 060. Housing information To reserve a hotel room please cantacttheShwaton Midway Hotel, St. Paul at (651) 603-M. 0 _ I r� U