cp03-23-1999 ca Ah Ah
MARCH
SUNDAY
MONDAY
TUESDAY
1999
-2I-
-22-
-23-
HUTCHINSON
7:00 a.m. — Leadership Team Mtg.
CITY
in Main Conf. Room
CALENDAR
9:00 a.m. — Management Team
Mtg. in Main Conf Room
WEEK OF
4:30 p.m. — Library Board Meeting
4:30 p.m. — City Council Work -
at Library
shop for Final Director Y/E
March 21 -27
Reports in Main Conf. Room
5:30 p.m. - City Council Mtg.
in Council Chambers
WEDNESDAY
THURSDAY
FRIDAY
SATURDAY
-24-
-25-
-26-
-27-
CONFERENCE /SEMINAR/
TRAINING/VACATION
2:00 p.m. — Open Bids for Logs &
3/24 -28 Brad Emans (c)
5:30 p.m. — Tree Board Meeting at
Cut Wood at City Center
City Center Main Conference
Room
7:00 p.m. — Community Needs
C =Conference
Task Force Meeting at City
M = Meeting
Center Council Chambers
S = Seminar
T =Training
V =Vacation
• AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 23, 1999
1. CALL TO ORDER- 5:30 P.M.
2. INVOCATION — Rev. Randy Chrissis of Christ the King Lutheran Church
3. DES
MINUTES OF REGULAR MEETING OF MARCH 2, 1999 AND BID OPENING OF
MARCH 18, 1999
Action — Motion to approve as presented
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. BUILDING OFFICIAL'S REPORT FOR FEBRUARY 1999
2. SENIOR ADVISORY BOARD MINUTES OF JANUARY 25, 1999
3. PLANNING COMMISSION MINUTES OF FEBRUARY 16, 1999
• 4. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF
FEBRUARY 15, 1999
5. FINANCIAL /INVESTMENT REPORT OF FEBRUARY 1999
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11174 — RESOLUTION FOR PURCHASE
(c) SHORT -TERM GAMBLING LICENSE FOR MCLEOD COUNTY WOMEN'S
DUCKS UNLIMITED, CHAPTER 261
(d) TEMPORARY RECYCLING PERMIT FOR CAN MAN 2
(e) OUT -OF -STATE TRAVEL REQUESTS
➢ DIRECTOR RANDY DEVRIES AND DAVE SIMONS TO REVIEW
BIOSOLIDS DRYING FACILITIES IN S. CAROLINA AND FLORIDA
(APRIL 14-16,1999)
➢ SGT. DAVID MUELLER TO ATTEND CONFERENCE IN CHICAGO, IL
(MAY 13-15,1999)
(f) WAIVER OF PERMIT FEES OF $673.05 FOR EMERGENCY OPERATIONS
CENTER
(g) APPOINTMENT OF TIMM GRAGES TO LIGHT TRAFFIC ADVISORY BOARD
• (SECOND TERM)
CITY COUNCIL AGENDA —MARCH 23, 1999
(h) SUPPLEMENTAL AGREEMENT FOR CROW RIVER DAM REPAIRS
(i) PLANNING COMMISSION ITEMS:
1. PRELIMINARY AND FINAL PLAT KNOWN AS PRAIRIE SENIOR
COTTAGES LOCATED ON BRADFORD STREET SUBMITTED BY
MIKE DEMMER WITH FAVORABLE RECOMMENDATION (ADOPT
RESOLUTION NO. 11165)
2. CONDITIONAL USE PERMIT TO CONSTRUCT ADDITION AND
REPLACE A PORTION ON EXISTING NON - CONFORMING GARAGE
3' FROM PROPERTY LINE LOCATED AT 525 4 CH AVENUE SW
REQUESTED BY STAN KOCI WITH FAVORABLE
RECOMMENDATION (ADOPT RESOLUTION NO. 11166)
3. VARIANCE TO REDUCE SIDE YARD SETBACK FROM 6' TO 3.5' TO
CONSTRUCT ATTACHED GARAGE LOCATED AT 426 JEFFERSON
STREET SE REQUESTED BY MICHELLE MEIS WITH FAVORABLE
RECOMMENDATION (ADOPT RESOLUTION NO. 11167)
4. VACATION OF EASEMENT LOCATED IN HUTCHINSON
INDUSTRIAL CORPORATION PLAT REQUESTED BY HUTCHINSON
TECHNOLOGY INC. WITH FAVORABLE RECOMMENDATION
(WAIVE FIRST READING OF ORDINANCE AND SET SECOND
READING FOR APRIL 13, 1999) .
(j) INTOXICATING LIQUOR LICENSES /SUNDAY LIQUOR LICENSE
➢ APPLEBEE'S NEIGHBORHOOD BAR & GRILL
BEST WESTERN/VICTORIAN INN
➢ FLYERS/HI TOPS BAR & GRILL
➢ LAMPLIGHTER LOUNGE 11
➢ MAIN STREET SPORTS BAR
(k) BOTTLE CLUB (SET -UP) LICENSE
➢ LITTLE CROW BOWLING LANES (HUTCH BOWL)
Action — Motion to approve consent agenda
PUBLIC HEARING — 6:00 P.M.
(a) ASSESSMENT HEARING: LETTING NO. 5; PROJECT NO. 99-08/BLOCK 50
ALLEY IMPROVEMENTS
Action — Motion to close hearing — Motion to rej ect — Motion to approve and adopt
Resolutions No. 11168 & No. 11169
(b) ASSESSMENT HEARING: LETTING NO. 10; PROJECT NO. 99 -22; 99 -23; 99-
24; 99 -25; 99 -26; 99- 27/1999 STREET IMPROVEMENTS
Action — Motion to close hearing — Motion to reject — Motion to approve and adopt
Resolutions No. 11170 & No. 11171 •
• CITY COUNCIL AGENDA —MARCH 23, 1999
(c) LETTING NO. 9; IMPROVEMENT PROJECT NO. 99 -13; 99-15; 99 -16; 99-17;
99 -20; 99 -28; 99 -29; 99 -30; 99 -31
Action — Motion to close hearing — Motion to reject — Motion to approve and adopt
Resolutions No. 11172 & No. 11173
(a) DISCUSSION OF COUNTY -WIDE TRANSIT BY COUNTY ENGINEER RICK
KJONAAS
Action — Motion to reject — Motion to approve
7.
(a) CONSIDERATION OF REVISING MIGHTY DUCKS GRANT RESOLUTION
Action — Motion to reject — Motion to approve
(b) CONSIDERATION OF AGREEMENT WITH CINEMA ONE LLP (DEFERRED
FEBRUARY 23, 1999)
Action — Motion to reject — Motion to approve agreement
(a) CONSIDERATION OF CEMETERY FEE INCREASES
Action — Motion to reject — Motion to approve
(b) CONSIDERATION OF MULTI- JURISDICTIONAL WORKSHOP TO BE HELD
MAY 12, 1999 AND SPONSORED BYCHAMBER OF COMMERCE AND CITY
OF HUTCHINSON
Action — Motion to reject — Motion to approve
(c) CONSIDERATION OF REQUEST FROM MAINSTREET ASSOCIATION TO
HOLD FARMERS MARKE ON FIRST AVENUE SE, BETWEEN MAIN
STREET AND HASSAN STREET, FROM MAY 29, 1999 THROUGH OCTOBER
30, 1999
Action — Motion to reject — Motion to approve
(d) CONSIDERATION OF POLICE DEPARTMENT PURCHASING IN-CAR VIDEO
SYSTEMS
9 Action — Motion to reject — Motion to approve
CITY COUNCIL AGENDA —MARCH 23, 1999
0
(e) CONSIDERATION OF AWARDING CONTRACT FOR PURCHASE OF 21
COMPUTERS
Action — Motion to reject — Motion to approve contract
(f) CONSIDERATION OF SETTING WORKSHOP DATE FOR MEETING WITH
EHLERS & ASSOCIATES REGARDING 1999 FINANCING ISSUES
Action -
(g) CONSIDERATION OF ACCEPTING MATCHING GRANT FROM MINNESOTA
OFFICE OF ENVIRONMENTAL ASSISTANCE CAPITAL GRANTS PROGRAM
Action - Motion to reject — Motion to approve grant and enter into agreement
(h) CONSIDERATION OF ENTERING INTO PURCHASE AGREEMENT FOR ST.
JOHN'S EPISCOPAL CHURCH PROPERTY
Action — Motion to reject — Motion to approve purchase agreement
(i) CONSIDERATION OF REQUEST FOR USE OF CITY'S RIGHT -OF -WAY
Action — Motion to reject — Motion to approve •
(j) CONSIDERATION OF CONSULTING AGREEMENTS WITH SRF
CONSULTING GROUP
• TH HWY. 15 SOUTH IMPROVEMENTS
• CENTURY AVENUEIDALE STREET (AMENDMENT)
Action — Motion to reject — Motion to approve contract
(k) CONSIDERATION OF CONSULTING AGREEMENT WITH OSM &
ASSOCIATES (SECOND AVENUE SE BRIDGE & SCHOOL ROAD
UNDERPASS)
Action - Motion to reject — Motion to approve consulting agreement
(1) CONSIDERATION OF APPROVING SPECIFICATIONS FOR LIBRARY ROOF
REPAIRS
Action — Motion to reject — Motion to approve
0
4
CITY COUNCIL AGENDA —MARCH 23, 1999
(m) CONSIDERATION OF SUBDIVISION AGREEMENTS FOR ISLAND VIEW
HEIGHTS (3 & 4"` ADDITION)
Action — Motion to reject — Motion to approve agreements
' u 1 : ►I 1
(a) COMMUNICATIONS
(a) VERIFIED CLAIMS
Action - Motion to approve and authorize payment from appropriate funds
11.
n
U
0
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 2,1999
Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson,
Council Members Don Erickson and Jeff Haag. Absent: John Mlinar and Kay Peterson.
Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg and
City Attorney Marc A. Sebora
2. Rev. Jon Lindekugel gave the invocation.
3. MINUTES
The minutes of the regular meetings of February 9, 1999, and February 23, 1999, and the
bid openings of February 26, 1999, were approved as presented.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. LIBRARY BOARD MINU'T'ES OF FEBRUARY 22, 1999
2. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF
JANUARY 19, 1999
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 99 -247 — AN ORDINANCE OF THE CITY OF
HUTCHINSON, MINNESOTA, AMENDING CITY CODE SECTION
10.32, SUBD. 1, GOVERNING MINNESOTA UNIFORM FIRE CODE;
AND ADOPTING BY REFERENCE, CITY CODE CHAPTER 1 AND
SECTIONS 2.99 WHICH, AMONG OTHER THINGS, CONTAIN
PENALTY PROVISIONS (SECOND READING AND ADOPT)
2. ORDINANCE NO. 99 -248 — AN ORDINANCE AMENDING ZONING
REGULATIONS IN THE CITY OF HUTCHINSON AND THE OFFICIAL
ZONING MAP (SECOND READING AND ADOPT)
3. ORDINANCE NO. 99 -249 — AN ORDINANCE AMENDING ZONING
ORDINANCE NO. 464, CHAPTER 11, SECTION 10.13 — SCHEDULE OF
OFF - STREET PARKING REQUIREMENTS (SECOND READING AND
ADOPT)
4. RESOLUTION NO. 11158 — RESOLUTION ESTABLISHING LOCATION
FOR TRAFFIC CONTROL DEVICES
RESOLUTION NO. 11159 - RESOLUTION DECLARING COST TO BE
ASSESSED AND ORDERING PREPARATION OF PROPOSED
ASSESSMENT — LETTING NO. 5/PROJECT NO. 99 -08
6. RESOLUTION NO. 11160 — RESOLUTION FOR HEARING ON
PROPOSED ASSESSMENT — LETTING NO. 5/PROJECT NO. 99 -08
is ASSESSED RESOLUTION NO. 11161 — RESOLUTION DECLARING COST TO BE
ASSESSED AND ORDERING PREPARATION OF PROPOSED
NJ
CITY COUNCIL MINUTES — MARCH 2, 1999 0
ASSESSMENT — LETTING NO. I O/PROJECT NOS. 99 -22 - 99 -27
8. RESOLUTION NO. 11162 — RESOLUTION FOR HEARING ON
PROPOSED ASSESSMENT — LETTING NO. 10/PROJECT NO. 99 -22 -
99 -27
RESOLUTION NO. 11163 — RESOLUTION ORDERING REPORT ON
IMPROVEMENT — LETTING NO. 9/PROJECT NOS. 99 -13 - 99 -17 AND
99 -28 - 99 -31
10. RESOLUTION NO. 11164 —RESOLUTION RECEIVING REPORT AND
CALLING HEARING ON IMPROVEMENT
Motion by Council Member Erickson, seconded by Council Member Haag,
to approve the consent agenda. Motion unanimously carried.
1: :I ; ► I
(a) APPLICATION FOR DEPARTMENT OF NATURAL RESOURCES OUTDOOR
RECREATION GRANT
The Mayor called the hearing to order at 6:00 p.m. and read the Notice of Hearing
for the purpose of obtaining public comment on a Department of Natural Resources
Outdoor Recreation Grant. •
Lawrence Winter reported on the proposed expansion of the Tartan Park area. He
stated the property was purchased in the flood grant buy -out. Residences will be
screened from the park by plantings.
Council Member Haag moved to close the hearing at 6:10 p.m. Seconded by Council
Member Erickson, the motion unanimously carried.
Motion made by Council Member Erickson, seconded by Council Member Haag,
to approve the application for the Department of Natural Resource outdoor
recreation grant and to adopt Resolution No. 11157. Motion unanimously carried.
INEff
•ululLl : r •. ; • :. rr •.
(a) SPECIAL PRESENTATION BY HUTCHINSON HOCKEY ASSOCIATION
Steve Hahn of the Hutchinson Hockey Association was present to update the Council
on the present ice arena use and objective to expand the ice arena and the proposed
additional programs. He presented a computer generated drawing of the proposed
expansion. Mr. Hahn commented on the scope of the project, which included the new
building proposed, cost analysis and funding sources.
Dolf Moon, Director of Park, Recreation and Community Ed., explained the
involvement of his department. He gave an overview of the revenues generated and
the projected operational costs. Moon commented on the key gains to expanding the
0 CITY COUNCIL MINUTES — MARCH 2, 1999
ice arena.
Plotz stated the Hockey Association is looking for a decision by the Council at the
second meeting in March. Mr. Hahn explained the funding and the process.
(b) Steve Cook, Community Task Force, updated the Council on the survey. He stated
distribution would be delayed until the City Newsletter in May. There have been
presentations by other community groups that the public should hear prior to
completing the survey, and the task force does not want to interfere with the School
Board excess levy referendum in April.
%a
(a) CONSIDERATION OF RECRUITMENT PROPOSAL FROM DELACORE
RESOURCES (DEFERRED FEBRUARY 23, 1999)
Plotz commented on the questions raised by the City Council at the February 23,
1999 meeting.
Mr. Meyer, Delacore Resources, commented on the process to recruit individuals. He
stated the compensation issue is determined by talking to a number of individuals
working in the related field. Discussion followed on the decision to fill the position
at the rate of compensation the City is able to pay. Mr. Meyer commented on the
difference between the quotes of a full and partial search.
Brenda Ewing, Human Resources, commented on the EDA applications received.
Don Erickson stated there is a possibility of filling both positions from the
candidates. Ms. Ewing stated March 10' would be the initial interviews.
Motion made by Council Member Haag, seconded by Council Member Erickson,
to approve the full search proposal from Delacore Resources. Discussion followed
regarding the timeline for the search. Mr. Meyer stated they would begin the process
late next week and preliminary interviews are expected to begin in mid-April. The
motion carried unanimously.
3
(a) CONSIDERATION OF AWARDING CONTRACT FOR 2 -WHEEL DRIVE FULL -
SIZE PICKUP FOR WATER DEPARTMENT
Rodeberg commented on the proposals received from Valley Sales and Superior
Ford, which holds the State contract. He recommends the low bid from Superior
Ford in the amount of $14,892.00.
Motion made by Council Member Erickson, seconded by Council Member Haag,
to award the contract for a 2 -wheel drive, full -size pickup to Superior Ford Motion
CITY COUNCIL MINUTES — MARCH 2, 1999
unanimously carried.
• u 1 : ►I �
(a) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING
Rodeberg commented on the progress with the dam project and stated materials will
be in by March 15'. Repairs will take one week, and the reservoir could fill in
approximately two days after the spring thaw.
Rodeberg also commented on the MN Road meeting he attended. He stated a $3
million grant for intelligent transportation is available. Hwy. 7 East from
Hutchinson to Hwy. 494 may be considered to receive the grant. Spring construction
on Hwy. 7 East will include sensors for the intelligent transportation availability.
(a) VERIFIED CLAIMS - NONE
11. ADJOURNMENT •
There being no further business, the meeting adjourned at 6:20 p.m.
4
MINUTES
BID OPENING
MARCH 18, 1999
John Rodeberg, Director of Engineering, called the bid opening to order at 2:00 p.m.
Also present were GIS Technician Tom Kloss and Administrative Secretary Marilyn J.
Swanson.
Rodeberg dispensed with the reading of Publication No. 5269, Advertisement for Bids,
Hewlett- Packard (HP) Personal Computers.
The following bids were opened and read:
BusinessWare Solutions
Hutchinson, MN $35,250.97
Integrated Systems Group
Chantilly, VA 32,989.40
• (Minneapolis, MN Facilities Center)
ComputerLand of Willmar
Willmar, MN 29,043.62
The bids were referred to staff for review and a recommendation.
The meeting adjourned at 2:10 p.m.
0
CITY OF HUTCHINSON
BUILDING / PLANNING / ZONING DEPARTMENT
L I I HASSAN STREET S.E., HUI'CHINSON, MN 53350 PHONE 612234 -4216 FA)L 612. 234.4240
Fnhrltary 1000
0
N- - - - local a uat on 35 Total Perm s
Total Inspections 137
NEW RESIDENTIAL
PRIVATELY OWNED
PUS LY OWNED
HOUSEKEEPING
Bern
Number of I Vduaunna
Nurnbad
Valuation of
BUILDINGS
No.
Buk1r e t -
Bridlrq• NU g
construction
(e )
(bj (C)
•)
Sklgle I mgy rouse•. d@leofwd
Ear spar ro,�
101
3
3
324,000
S rgWWdly houses, rrlted
3rRw'@rrd try pwn0 b loot seR
I4r over eeo,e w6@bw. N
102
�
Two-famMy bLgdngs
103
Trues- and brr
104
Flve-or-rnore re
105
TOTAL: Sw of 101.106
109
NEW RESIDENTIAL
PRIVATELY
OWNED
PUBLICLY OWNED
NONHOUSEKEEPING
Itm
Number
of
Valuation of
MrMer m
I Valuation a
BUILDINGS
No.
BuMngm
connrucllon
u a
oorupru acaan
Orr& oe b
Orr* mrris
(e )
(b)
c
e
Hotel@, mot@K aid lariat cab*n@
(bsrofrr euvmoWauu )
213
Otivr nommu"ksepN•Hefter
214
NEW
PRIVATELY
OWNED
PUBLICLY OWNED
NONRESIDENTIAL
Hem
Nranbw
V@krtlon of
Mmbw of vWuemn of
BUILDINGS
No.
of
BulMings
construcbm
CNN OSres
BWdlrge o"nCtion
OmP
e
h
c
l
Anumem@nl soda, and r@creirknU
316
Ch rdw and other ngWioua
319
Irdimbief
320
Pakkq paag•s (b I*W a open d@dod)
321
3ervtce Stations and rapek gmagee
372
Howaab and wm,6ona
M
1
3 , 600 , 000
Ol/kse, banlM and protes@fonel
324
Punk works and utHWSe
325
Stlods end OMs edtn OMW
326
Sias and allcnrr swot"
327
1
150,000
Other nwmsdw" bt*WV
326
Smxturse o6w 6mn buldings
320
ADDrMNS,
PRIVATELY
OWNED
PUBLICLY OWNED
ION
ALTERATS,
Omt
Mater
Vakwfion d
Number a Velatlon d
AND CONVERSIONS
No.
&uAof
cc�tic
BWdsp W�amc
(a)
rot
(c)
(dl (•)
FkmkW - C7seay addewu or
tlW
434
aid d carport+ h p@er 43e
0
ww
NmmadwTtW and nor@akeepiq -
437
Ad Of remiderdel garages end
d fto
436
/
mrporls (afWdwd end d•tednd)
DEMOLITIONS
PMATELY
OWNED
PUE Y OWNED
AND RAZING
Mm
Number
Number of
NurtwOf Nmbm Of
OF BUILDINGS
No.
of
Bti�rlpe
HOuMV who
awdnp@ HmWng IrY1e.
e
o
(dl r a
SYlys4anlly hou (aMdted std
d@btlMd)
616
Two -l0m9y tK d
6M
Thee- end fmr -laniy bul d ngs
647
Flvaorinore fem9y bt"Igs
646
N other bWWngs and structures
6"
f
4 -(Q) -I
Minutes
Senior Advisory Board
MondayJanuary 25, 1999
Members Present: John AUI, Lorin Pollman. I es Smith, Norm IIoefer, Ruth
Higginbotham, Harriet W ixcey
Absent: Bob Meyer
Staff Present: Barb Haugen
The Senior Advisory Board meeting was called to order at 9:90am by Chair, Les
Smith.
The minutes of the November 16th meeting were approved as read.
Pollman /Aul
The Treasurer's report was approved as read. A CD totaling $16,274. is at
Marquette Bank; a $4,500 CD is at First Federal; a $4,700 and a $4,000 are both
at Citizens Bank. Pollman /Hoefer
Norm Hoefer gave an update on the Community Needs Task Force. The task
force will meet for one year up to January 21, 2000 and will address community
needs. The task force welcomes anyone to their meetings; they are televised on
the local cable TV also.
Norm will be giving a Senior /Community Center needs report on February 25th
to the task force.
The Board discussed touring other Senior Centers in order to gather more
information on building, fund- raising, programs,etc. It was suggested that the
group make visits to Paynesville and St. Cloud. Pollman /Higginbotham
The Hometown Realty community Project was a huge success. The Senior
Center was Hometown's first project. Total donation for the year was $8,550. A
thank you will be sent directly to Hometown. L. Pollman will send a "Cheers" to
the Leader and L. Smith will do some other press releases in order to express
thanks.
Barb will report on 1999 Goals & Objectives at the next meeting.
Chair Les Smith has completed his 2nd term on the Board - the Board expressed
their gratitude for the years of service Les has given to the Senior Center. The
Board reviewed the remaining terms of each member. L. Pollman was elected
Chairman, Aul /Higginbotham. H. Wixcey was elected Secretary, Smith /Hoefer.
J. Aul was elected Treasurer, Pollman /Hoefer A vice-chair will be named at the
next meeting. Board members were encouraged to forward potential Board
member's names to the Mayor or to the Center office.
Staff reported on upcoming programs and activities. The Newscaster is at about
70% renewed at this point. Staff felt that subscribers not renewing their
subscription would do so after they didn't receive the February issue. Subscrib, .
lists were given out to each board member - a courtesy call will be made to each
subscriber not renewed just to remind them of the timelines of the mailing
service.
Board meeting adjourned at 11:00 am. The next Senior Advisory Board will
meet according to the plans made with the Senior Centers in Paynesville and St.
Cloud.
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, February 16, 1999
1. CALL TO ORDER 5:30 P.M.
The meeting was called to order by dice Chairman Bill Arndt at 5:30 p.m. with the following members present
Jeff Haag, Joe Drahos, Bill Amdt, Jim Haugen, Jeff Jones, Dave Westlund, and Chairman Wood. Also present:
Bonnie Baumetz, Planning and Zoning, John Olson, Engineering, and Richard Schleffer, City Legal Counsel.
2. a) Consideration of minutes of regular meeting dated January 19, 1999.
Mr. Haag made a motion to approve the January 19, 1999. minutes. Seconded by Mr. Haugen the
motion carried unanimously.
3. PUBLIC HEARINGS
a) CONSIDERATION OF PRELIMINARY AND FINAL PLAT TO BE KNOWN AS SECOND ADDITION
TO SOUTH LAKEWOOD ESTATES LOCATED EAST OF FIRST ADDITION TO SOUTH LAKEWOOD
ESTATES SUBMITTED BY BRUCE NAUSTDAL AND DIANE SORENSEN
Vice Chairman Arndt opened the hearing at 5:30 p.m. with the reading of publication #5259 as
published In The Hutchinson Leader on Thursday. February 4, 1999. The request is for the purpose
of consideration of preliminary and final plat to be known as Second Addition to South Lakewood
Estates boated east of the First Addition to South Lakewood Estates submitted by Bruce Naustdal and
Diane Sorensen.
Ms. Baumetz said this a seven lot plat with large lots on a cul-de -sac.
Bruce Naustdal, owner of property, said he does not own property to the south which is the primary
reason for cul -de -sac.
Ms. Baumelz explained the criteria In Section 12 of the zoning ordinance on subdivision regulations
would allow for a 35(Y cul-de -sac. The Planning Staff feels comfortable recommending approval
because of the low density, the water mains can be looped, fire department will be able to get to the
cul-de -sac. Modem technology makes longer ail- de- sacsldead end streets workable. Staff Is looking
at amending this section of the ordinance.
Dick Schleffer, city legal counsel, said there is not a requirement of a hardship in Sec. 12 for the
variance when planing.
Roger Steams, 720 Honey Tree Rd., said Park Island Dr. (the fast street east of Tyler St.) can not be
built as a through street because it would go through his house. He said he was in support of the plat
and cul -de -sac.
Laurel Olson, 640 Tyler St said he owns a 10' wedge of land abutting the north edge of the plat which
will not be platted. He supported the cul-de -sac.
Ms. Baumetz said Mr. Olson's property has had a lot split which is described by meets and bounds.
Mr. Haag moved to dose the hearing, seconded by Mr. Jones the hearing dosed at 5:45 p.m. Mr.
Haugen made a motion to recommend approval of the request with staff recommendations Seconded
by Mr. Haag the motion carried unanimously.
b) CONSIDERATION OF VARIANCE REQUESTED BY BRUCE NAUSTDAL TO CONSTRUCT A 350'
CUL- DE-SAC EXTENDING FROM TYLER STREET WHICH IS PRESENTLY A 400' DEAD END FOR
A TOTAL CUL -DE -SAC OF 750'.
Chairman Wood opened the hearing at 5:45 p.m. with the reading of publication #5266 as published
in The Hutchinson Leader on Thursday, February 4, 1999. The request is for the consideration of a
variance requested by Bruce Naustdal to construct a 350' cul4le -sac extending from Tyler Street
which is presently 400' dead and for a total cul-de -sac of 750'.
Z/_(a) - z
Mr. Haugen moved to close the hearing, seconded by Mr. Haag the hearing dosed at 5:46 p.m. Mr.
Haugen made a motion to recommend approval of the request with staff recommendations Seconded
by Mr. Westlund the motion carried unanimously.
C) CONSIDERATION OF PRELIMINARY PLAT TO BE KNOWN AS FAIRWAY ESTATES SECOND
ADDITION SUBMITTED BY M & P PARTNERS, INC. (SAM MONTGOMERY AND TOM PALMBY)
LOCATED NORTH OF CROW RIVER COUNTRY CLUB AND SOUTH OF CSAH 12
Chairman Wood opened the hearing at 5:47 p.m. with the reading of publication 65260 as published
in The Hutchinson Leader on Thursday, February 4, 1999 for the consideration of preliminary plat to
be known as Fairway Estates second addition submitted by M & P Partners, Inc. located north of Crow
River Country Club and South of CSAH 12.
Tom Pelmby gave a presentation on the background and goals of M & P Partners.
Rick Harrision gave a demonstretlon/presentation about the design and coving on the layout of the
plat.
Ms. Baumetz reviewed the requirements/rawramendations In the minutes from the preoonstructlon
meetings of January 25, and February 10, 1999.
Sam Montgomery said they will be rerouting telephone cable located on Lot 19 and 20.
John Olson explained engineering concerns as noted in John Rodeberg's letter of January 25, 1999.
An access for maintenance should be noted in the association agreement. Koglin Rd. has potential
of becoming an improved road. There will be future assessments on the back side of the lots along
Koglin Road if improved. Sam Montgomery said they will be willing to pay the assessments if it
benefits their lot owners. This should be stated in the development agreement.
At Koglin, neighbor, said he has a concern about the run off of the water. The present development
has an area along the creek where the top soil was removed and is now washing into Campbell Lake.
Sam Montgomery said they will replace top sod and reseed the area and with tiling and ponding they
should slow down the water flow.
Sam Montgomery will contact the county regarding the force of water running in the ditch along county
12, and the possibility of tiling along the west side of the plat.
Steve Harvey, RLK said outiot D is actually a pond that will help slow the run off Into the ditch.
Mr. Arndt moved to dose the hearing, seconded by Mr. Westlund the hearing dosed at 7:25 p.m. Mr.
Haag made a motion to recommend approval of the request with staff recommendations, seconded
by Mr. Haugen the motion passed unanimously.
d) CONSIDERATION OF PLANNED DEVELOPMENT DISTRICT REQUESTED BY M & P PARTNERS,
INC. FOR DEVELOPMENT OF SINGLE FAMILY HOMES ON INDIVIDUAL LOTS WITH COMMON
GREEN AREA OWNED BY THE HOMEOWNERS ASSOC. LOCATED IN FAIRWAY ESTATES
SECOND ADDITION.
Chairman Wood opened the hearing at 7:25 p.m. with the reacting of publication #5265 as published
in The Hutchinson Leader on Thursday. February 4, 1999. The request is for the purpose of
consideration of a planned development district requested by M & P Partners, Inc, for development
of single family homes on individual lots with common green area owned by the homeowners assoc.
located in Fairway Estates Second Addition.
Mr. Arndt moved to Close the hearing, seconded by Mr. Haag the hearing dosed at 7:2e p.m. Mr.
Haag made a motion to recommend approval of the request with staff recommendations. Seconded
by Mr. Arndt the motion carried unanimously.
e) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY M & P PARTNERS, INC. TO
PERMIT SINGLE FAMILY HOMES IN A PLANNED DEVELOPMENT DISTRICT LOCATED IN
FAIRWAY ESTATES SECOND ADDITION.
2
Chairman Wood opened the hearing at 7:30 p.m. with the reading of publication #5283 as published
in The Hutchinson Leader on Thursday, February 4, 1999- The request is for the purpose of a
conditional use permit requested by M & P Partners, Inc. to permit single family homes in a Planned
Development District located in Fairway Estates Second Addition.
Mr. Haag moved to dose the hearing, seconded by Mr. Jones the hearing dosed at 7:30 p.m. Mr.
Drehos made a motion to recornmand approval of the request with staff recornrnerdatfons. Seconded
by Mr.Haugen the motion carried unanimously.
CONSIDERATION OF REZONING PROPERTY LOCATED IN FAIRWAY ESTATES SECOND
ADDITION FROM R -1 (SINGLE FAMILY RESIDENCE DISTRICT) TO PDD/R -1 (PLANNED
DEVELOPMENT DISTRICT-SINGLE FAMILY) REQUESTED BY M &P PARTNERS.
Chairman Wood opened the hearing at 7:31 p.m. with the reading of publication #52134 as published
in The Hutchinson Leader on Thursday, February 4, 1999. The request is for the purpose of
consideration of rezoning property located in Fairway Estates Second Addition from R -1 (Single Family
Residence District) to PDD/R -1 (Planned Development District-Single Family) requested by M & P
Partners.
Mr. Haugen moved to dose the hearing, seconded by Mr. Arndt the hearing dosed at 7:31 p.m. Mr.
Wastlund made a motion to recommend approval of the request with staff recommendations.
Seconded by Mr. Haag the motion carried unanimously.
g) CONTINUATION OF CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE REGARDING
COLLEGE PARKING REQUIREMENTS.
Chairman Wood opened the hearing at 7:32 p.m. with the reading of publication #5254 as published
in The Hutchinson Leader on Thursday, January 4, 1999. The request Is for continuation of
consideration of amendment to zoning ordinance regarding college parking requirements.
Ms. Baumetz said she has visually checked the parking lot of Ridgewater college and found most of
the back row and a number of other parking spaces unused. Ms. Baumetz and John Rodeberg have
met with Beth Hepola from Ridgewater regarding present and future parking needs. At the present
time there are approximately 1300 parking spaces at the college.
There is space to add additional parking if needed in the future. The college meets the parking
requirements proposed.
Mr. Arndt moved to dose the hearing, seconded by Mr. Westlund the hearing dosed at 7:42 p.m. Mr.
Westlund made a motion to recommend approval of the request with staff recommendations.
Seconded by Mr. Jones the motion carried unanimously.
4. NEW BUSINESS
a) Election of officers for 1999.
Jeff Haag made a motion to elect Dean Wood as chairman and Bill Arndt as vice chairman.
Seconded by Joe Drahos the motion carried unanimously.
5. OLD BUSINESS
None
8. COMMUNICATION FROM STAFF
Jeff Jones has been appointed until the year of 2004.
Staff has asked City Council to amended policy to require requests to be subrnitted by the 3rd Wednesday of
the month to be put on the agenda the following month. This will become effective in March 1999.
7. ADJOURNMENT
0 There being no further business the meeting adjourned at 7:48 p.m.
HUTCHINSON AREA HEALTH CARE
ANNUAL BOARD OF DIRECTORS MEETING — February 15, 1999
Hospital — Conference Room AB — 5:30 PM
Presen Paulette Slanga, Chairperson; Bob Peterson, Vice Chairperson; Steven Snapp,
Secretary; Pastor Randy Chrissis, Trustee; Dr. Mark Matthias, Chief of Staff/Trustee;
Absent: Tom Daggett, Trustee (excused): Don Erickson, Trustee (excused).
Others Present Phil Graves, President; Robyn Erickson, Care and Program Support Division
Director; Pat Halverson, Community Care Division Director, Jane Lien, Acute Care Division
Director, Ed Tusa, Finance, Information and Quality (FIQ) & Senior Care Division Director, Pam
Larson, FIQ; Jim Lyons, Hutchinson Medical Center, Administrator, Leo Monster, Horty Elving
& Associates; Dori Johnson, Auxiliary Chairperson; and Corrinne Schlueter, Recorder
Dori Johnson, Auxiliary Chairperson, was present at the meeting to give an update of some of the
Auxiliary's achievements. The auxiliary was organized in 1958, and Dori has served 21 years as
Chairperson of the organization. The following is some of the information Dori provided to us:
•
There are 226 lifetime members and 519 regular members
•
They have a newsletter, which is called "The Auxiliary Informer" and there are nine people
on this committee for mailing this out monthly.
•
An average of 50 people attend each monthly meeting. Someone from the medical field
speaks at every meeting.
• •
There were 24 baby caps used in January, and approximately 3,000 have been made since
1990.
•
Our Auxiliary Coffee Shop has one paid employee and 65 volunteers.
•
We have a Thrift Shop downtown, and have 100 volunteers. We are going to remodel the
thrift shop, this will consist of putting a stairway to the basement. We purchased the the
Thrift Shop building for $55,000.
•
There are eight volunteers that do the messenger (mail) service.
•
We have 25 volunteers that serve juice to the hospital patients.
•
There are 12 volunteers that act as cashiers in the hospital cafeteria.
•
There are 45 volunteers to staff the information desk at the hospital.
• 45 volunteers staff the same day surgery desk.
• We have supply people who volunteer to put labels on boxes.
• The gift shop has a chairperson and assistant. In 1998, the gift shop grossed $97,230, with
expenses of $47,000. About $30,000 of this came from the sale of Beanie Babies.
• The Hospital Auxiliary will be giving two $500 scholarships (annually) to Candy Stripers and
the Junior Volunteers Program, whose intentions are to pursue a career in a human service
field.
Slanga, on behalf of the board, congratulated Dori for the magnificent job she has done with the
Auxiliary, and for the excellent job of organization.
Chairperson Slanga called the meeting to order at 5:57 PM.
1/ / ' 9Q)
(1)
Board of Directors Meeting — February 15, 1999
Page 2
Minutes of Past Meetings. The minutes of the January 19, 1999, meeting were presented and
discussed.
Following discussion, motion was made by Chrissis, seconded by Peterson to
approve the minutes of the January 19, 1999, meeting. All were in favor. Motion
carried.
Medical Staff Meeting Minutes and Credential ing Matthias presented and discussed minutes of
the executive committee meeting in February. Recommendations for credentialing appointments
were discussed.
• Following discussion, motion was made by Snapp, seconded by Peterson to approve
the minutes of the February Medical Staff Executive Committee Meeting as
presented, and grant privileges, as recommended to the following practitioners. All
were in favor. Motion carried.
Initial Aonointmen
Craig Bergh, CRNA Allied Health Dependent
Bill Lorenz CRNA Allied Health Dependent
Davis Sand, Medical Student
Lawrence Nelson, MD Pathology Courtesy
Reammintments
Randy Jurgenson Chiropractor Allied Health Independent
Old Business.
A. Parking Lot Revisions. Leo Monster, of Horty Elving, was present at the meeting to
discuss parking lot revisions. It was recommended that we engage our parking consultant
to reaffirm the original projections before we spend money on revisions.
Following discussion, motion was by Chrissis, seconded by Matthias, to engage the
services of SRF Consulting Group to reaffirm the parking spaces needed over the
next 10 years. All were in favor. Motion carried.
B. McLeod County Contracts Halverson presented the McLeod County Contracts, which
include Adult Day Treatment, Sub Acute Detoxification, Outpatient Chemical
Dependency, Community Support Program and Outpatient Mental Health Services.
Halverson stated the contracts are about five per cent of our mental health business.
• Following discussion, motion was made by Snapp, seconded by Peterson, to approve
the McLeod County contracts as presented. All were in favor. Motion carried.
New Business.
A. Remodeling of Casework at Burns Manor The casework in the medication rooms at
Burns Manor is badly in need of replacement. We have had discussion with the
Board of Directors Meeting — February 15, 1999
Page 3
Foundation regarding this project, and they have agreed to provide funds for new counter
tops and cupboards. Also, the Foundation has agreed to provide funding for casework
for the west day room so that visitors can have a small kitchenette. The project is
estimated to cost $30,000.
• Following discussion, motion was made by Snapp, seconded by Peterson, to
authorize staff to bid the expenditure. All were in favor. Motion carried.
B. CT Bid Aooroval. Our physicians and staff have been researching a new CT Scanner
and are recommending replacement with a new Spiral CT unit Graves described the
differences between the old (current) technology at HAHC and the Spiral CT Scanner.
The estimated purchase price of this unit is $700,000, with a payback of nine months.
• Following discussion, motion was madl: by Peterson, seconded by Matthias, to
authorize the biding process for this capital expenditure. All were in favor. Motion
carried.
C. Board Evaluation. O'Connor reported from the board self - evaluation that everything
seems to be going well. Slanga asked if we should increase the board size, as there had
been some discussion regarding this at our November — December meetings. O'Connor
replied "the trend is to have less members rather than more". Board members agreed that
the board should not increase in size at this time but it should be monitored so that there
is adequate representation for the community that HAHC serves.
O'Connor stated he did not see any significant reasons for other change to occur. He
suggested the board change the focus, at the Board Retreat this year, to development and
education rather than strategic planning.
• Following discussion, motion was made by Chrissis, seconded by Matthias to
approve the evaluation as presented. All were in favor. Motion carried.
D. Connect Care Board Replacement The position that Rich Myers has held as a member
b
of the Connect Care board needs to replaced. Pastor Randy Chrissis has expressed
interested in being on the Connect Care Board.
• Following discussion, motion was made by Peterson, seconded by Matthias, to
nominate Chrissis for the position available on the Connect Care Board. All were in
favor. Motion carried.
E. Cooling Tower Bids. Graves had reported a need to replace the Cooling Tower for the
air - conditioning system. The present system is 30 years old and has problems. Because
of the cost of the expenditure ($50,000) there is a need to bid the item. The two bids
received are as follows:
Allied Mechanical Systems - Hutchinson $65,425.00
Sy -Ray Plumbing(Heating — St. Cloud $52,795.00
(3)
Board of Directors Meeting — February 15, 1999
Page 4
• Following discussion, motion was made by Snapp, seconded by Matthias, to
recommend to the City Council that the lowest bid of Sy -Ray Plumbing/Heating, St.
Cloud, in the amount of $52,795, be accepted. All were in favor. Motion carried.
F. Environment of Care Annual Report Halverson presented the Plan for the Environment
of Care and the Annual Evaluation. The various disciplines in Safety are: safety,
security, hazardous materials and waste, emergency preparedness, life safety, medical
equipment and utility.
• Following discussion, motion was made by Snapp, seconded by Chrissis, to approve
the Environment of Care Plan and Evaluation for 1998. All were in favor, Motion
tamed.
G. Administrator Burns Manor Graves reported that Linda Krenz has applied as a
candidate for the position for Nursing Home Administrator for BMHN. She is a qualified
and capable candidate for the position. Krenz, who is currently a social worker at
BMNH, has taken and passed her Nursing Home Administrator State and Federal
licensure examinations. She will be evaluated on a three -month basis and be acting in
this role for a period of six months. This will be sufficient time to evaluate her in the
role that she will be fulfilling. Additionally Graves reported that Health Dimensions, a
long term care consulting firm, has been contacted to provide assistance in mentoring
Krenz as well as assisting with implementation of the new Medicare PPS regulations. He
reported that we are in the process of negotiating a rate for their services.
Graves also reported on changes that will be made within the Division of Finance,
Information and Quality. The Quality Consultant will report directly to Graves. Also
Pam Larson of Fiscal Services has been named the interim Finance and Information
Services Division Director until a replacement is hired.
• Following discussion, motion was made by Peterson, seconded by Chrissis, to
approve the appointment of Linda Krentz to the interim position as Administrator of
Burns Manor Nursing Home. All were in favor, Motion carried.
Ouality Committee Report Graves expressed appreciation, regarding the recent sentinel event,
to Erickson, Halverson, and Lien, for calling the board, putting together press releases, and
working with the news media. Graves explained it is our policy not to do a press release until
talking to the family. They appreciated the fact they were notified. WCCO and KSTP both
acknowledged receiving an anonymous phone call. 7CAHO was notified by HAHC and began an
investigation as outlined in our Sentinel Event Policy. We have 45 days to complete a root cause
analysis and develop an action plan.
Organizational Reports.
A. Preside nt. No additional information was reported.
B. Acute Care No additional information was reported.
C. care and Program Support Services Erickson reported the "Airway" will be published
every two months, instead of every quarter.
C�)
• Board of Directors Meeting — February 15, 1999
Page 5
D. Community Care Programs and Services No additional information was reported.
E. Finance Information and Quality /Senior Care Programs and Services Tusa reported he
had enjoyed his interaction with the Governing Board, City of Hutchinson, Hutchinson
Medical Center, and the Staff at Hutchinson Area Health Care. He remarked, "The
relationship HAHC has with HMC and the City of Hutchinson is very commendable."
Allina Management Report. Nothing additional to report.
Accounts Payable The accounts payable and cash disbursements were presented for approval.
• Following discussion, motion was made by Matthias, seconded by Peterson, to
approve the accounts payable and cash disbursements as listed in the amount of
$1,723,562.88. All were in favor. Motion carried.
Statistical Report The January statistics for admissions, newborns, emergency services,
ambulance runs, radiology /mammograms, SDS visits, inpatient surgical, average length of stay
and case mix were presented and discussed.
Hospital Auxiliary Meeting Minutes The hospital auxiliary minutes were presented. No
unusual comments were made.
Burns Manor Auxiliary Meeting Minutes The Burns Manor Auxiliary Meeting minutes were
presented. No unusual comments were made.
PAdiournment There being no further business, motion was made by Peterson, seconded by
Snapp to adjourn. All were in favor. Motion carved. The meeting was adjourned at 8:05 PM.
Respectfully submitted,
Corrinne Schlueter
Recorder
Steven Snapp
Secretary
•
(0
Amount
• �I � 11
r r�
CITY OF HUTCHINSON
CERTIFICATES OF DEPOSIT
19- Mar -99
February 28, 1999
Date
Date
Interest
Of
Of
Institution
Description
Rate
Purchase
Maturity
TREAS BONDS
644136
7.18%
12112191
2/15/2001
Smith Barney
GNMA 865M7
6.70%
9/04/97
9/04/2002
Smith Barney
313400 S H 7
5.00%
12130193
03/10/00
Smith Barney
FHLB 3133m2 -u
6.015%
02/05/98
02/05/03
Prudential
pool 336914
7.226%
12 31 96
02 01 2026
Expected life 6.2 years
Smith Barney
FNMA
6.100%
01 20 98
01 20 05
Prudentail
pool 336399
7.270%
12 31 96
02 01 2026
Expected life 4.1 years
Citizens, Marquette
4.00%
04/25196
06/01/2001
Firstate, First Minnesota
Prudential
Fed Home Laon
6.00%
01/28198
07/28/03
Smith Barney
FNMA
6.13%
12/19/98
02119/03
Smith Barney
FNMA pass thru
7.50%
1220195
06/01/02
REPAYMENT
Prudential
Fed Home Loan
6.00%
1026/01
1026/01
Marquette
1947'1692
5.75%
03/12/98
03/11/99
Flrstate
411235266
5.80%
05/14/98
06117/99
First American B
87447
5.75%
0326!98
03131/99
1 St American
29852
5.60%
091098
091699
Marquette
184T1722
5.75%
031298
03 25 99
Marquette
1847'1721
5.750%
03 12 98
04 15 99
1 ST American
87836
5.750%
05 15 98
05 13 99
Citizens Bank
29837
5.600%
11 1298
08 12 99
1St American
86526
5.60%
09 10 98
07 29 99
Firstate
411239086
5.70%
041798
41599
First Federal
411252287
5.30%
103098
081299
Prudential
FHL
519%
11 1898
11 18 05
Call 2/18799 and therafter
First Federal
5.15%
02 05 99
02 10 0O
First Federal
411252279
5.35%
103098
11 2999
First Federal
411252261
5.30%
103098
04 29 99
Smith Barney
Money Market
5.35%
01 29 99
03 12 99
Amount
• �I � 11
r r�
19- Mar -99
Interest
Institution Description Rate
Citizens Bank 1635 5.150%
First Federal 411252295 5.15%
CITY OF HUTCHINSON
CERTIFICATES OF DEPOSIT
February 28, 1999
Date Date
Of Of
Purchase Maturity
02 25 99 02 28 00
0211 99 021000
Amount
200,000.00
500,DD0.00
$11,305,869.61
s 0 0
1999
CITY OF HUTCHINSON FINANCIAL REPORT
FEBRUARY
1998
1999
1999
1999
1999
REVENUE REPORT - GENERAL
FEBRUARY
FEBRUARY
MONTHLY
OVER (UNDER)
YEAR TO
ADOPTED
BALANCE
MONTH
MONTH
BUDGET
BUDGET
DATE ACTUAL
BUDGET
REMAINING
TAXES
0.00
0.00
0.00
0.00
0.00
1,685,972.00
1,685,972.00
LICENSES
13,130.00
2,135.00
16,434.84
(14,299.84)
4,380.00
30,200.00
25,820.00
PERMITS AND FEES
11,054.02
28,866.11
29,859.90
(993.79)
37,560.55
241,000.00
203,439.45
INTERGOVERNMENT REVENUE
12,625.65
10,747.50
42,907.35
(32,159.85)
56,264.50
2,554,009.00
2,497,744.50
CHARGES FOR SERVICES
68,073.14
40,507.34
105,221.33
(64,713.99)
75,987.27
1,102,949.00
1,026,961.73
FINES & FORFEITS
3,416.94
2,270.07
4,725.50
(2,455.43)
2,270.07
65,000.00
62,729.93
INTEREST
32,431.27
23,224.30
18,340.00
4,884.30
27,854.95
50,000.00
22,145.05
SURCHARGES - BLDG PERMITS
406.89
1,677.67
484.60
1,193.07
1,971.67
500.00
(1,471.67)
CONTRIBUTIONS FROM OTHER FUND
3,035.00
1,495.93
3,000.53
(1,504.60)
2,395.93
1,154,050.00
1,151,654.07
REIMBURSEMENTS
2,810.61
1,765.26
13,699.48
(11,934.22)
9,859.45
71,650.00
61,790.55
SALES
TOTAL 146,983.52 112,689.18 234,673.54 (121,984.36) 218,544.39 6,955,330.00 6,736,785.61
1
EXPENSE REPORT
GENERALFUND
MAYOR & COUNCIL
4,01320
4,108.20
12,025.87
(7,917.67)
7,245.75
61,989 00
54,743.25
CITY ADMINISTRATOR
20,437.20
21,025.50
35,466.05
(14,440.55)
36,063.53
195,945.00
159,881.47
ELECTIONS
0.00
0.00
864.30
(864.30)
0.55
4,300.00
4,299.45
FINANCE
26,783.00
36,699.00
56,317.65
(19,618.65)
57,013.48
329,343.00
272,329.52
MOTOR VEHICE
14,545.10
14,866.90
22,910.49
(8,043.59)
23,396.61
136,015.00
114,618.39
ASSESSING
0.00
0.00
0.00
0.00
0.00
31,500.00
31,500.00
LEGAL
7,259.80
7,579.70
14,415.60
(6,835.90)
14,770.37
87,900.00
73,129.63
PLANNING
5,810.10
6,216.50
19,110.61
(12,894.11)
10,715.26
94,607.00
83,891.74
POLICE DEPARTMENT
171,583.90
177,661.60
266,820.96
(89,159.36)
284,649.18
1,588,220.00
1,303,570.82
SCHOOL LIAISON OFFICER
11,141.10
5,953.10
16,921.10
(10,968.00)
11,506.73
105,100.00
93,593.27
EMERGENCY MANAGEMENT
10.70
10.70
36.00
(25.30)
152.06
4,000.00
3,847.94
SAFETY COUNCIL
0.00
0.00
0.00
0.00
0.00
250.00
250.00
FIRE DEPARTMENT
5,881.40
11,657.60
18,301.64
(6,644.04)
22,904.45
261,452.00
238,547.55
FIRE MARSHAL
2,377.50
0.00
0.00
0.00
0.00
0.00
0.00
PROTECTIVE INSPECTIONS
17,337.50
14,545.50
27,056.11
(12,510.61)
24,275.64
143,154.00
118,878.36
ENGINEERING
37,092.90
44,872.40
66,952.52
(22,080.12)
80,284.46
421,085.00
340,800.54
STREETS & ALLEYS
57,590.40
52,600.50
112,880.24
(60,279.74)
107,787.33
648,737.00
540,949.67
STREET MAINTENANCE A/C
8,344.20
9,785.90
17,827.70
(8,041.80)
21,326.52
93,830.00
72,503.48
CITY HALL
11,646.30
8,092.50
21,793.64
(13,701.14)
14,449.79
99,062.00
84,61221
PARK/REC ADMIN.
14,023.90
14,959.80
25,548.43
(10,588.63)
26,459.56
152,074.00
125,614.44
RECREATION
13,705.60
10,743.90
22,040.34
(11,296.44)
17,803.13
209,908.00
192,104.87
SENIOR CITIZENS CENTER
10,637.50
6,660.40
16,095.20
(9,434.80)
11,763.81
100,595.00
88,831.19
CIVIC ARENA
22,781.00
24,652.80
41,034.70
(16,381.90)
44,812.45
189,100.00
144,287.55
PARK DEPARTMENT
50,649.30
63,306.60
129,007.87
(65,701.27)
102,619.55
671,916.00
569,296.45
RECREATION BUILDING & POOL
9,132.30
13,531.10
19,218.42
(5,687.32)
21,093.42
99,064.00
77,970.58
LIBRARY
22,321.90
23,367.50
25,138.85
(1,771.35)
25,342.25
112,227.00
86,884.75
CEMETERY
6,247.20
6,588.40
85,893.30
(79,304.90)
8,091.02
90,414.00
82,322.96
DEBT SERVICE
700.00
700.00
15,659.68
(14,959.68)
1,400.00
97,873.00
96,473.00
AIRPORT
2,199.30
2,539.40
5,341.86
(2,802.46)
4,515.53
45,270.00
40,754.47
TRANSIT
16,395.90
13,780.80
25,364.02
(11,583.22)
23,190.67
117,426.00
94,235.33
COMMUNITY DEVELOPMENT
7,539.20
0.00
0.00
0.00
0.00
0.00
0.00
UNALLOCATED
55,330.80
35,823.20
107,297.33
(71,474.13)
35,823.20
760,974.00
725,150.80
TOTAL
633,518.20
632,329.50
1,227,340.47
(595,010.97)
1,039,456.30
6,955,330.00
5,915,873.70
• • s
1999
98,588.30
CITY OF HUTCHINSON FINANCIAL REPORT
(84,315.91)
163,655.34
FEBRUARY
1998
1999
209,828.50
329,135.81
(119,307.31)
343,488.06
REVENUE REPORT - GENERAL
FEBRUARY
FEBRUARY
MONTHLY
OVER (UNDER)
YEAR TO
ADOPTED
BALANCE
1,163,652.00
MONTH
MONTH
BUDGET
BUDGET
DATE ACTUAL
BUDGET
REMAINING
TAXES
0.00
0.00
0.00
0.00
0.00
1,685,972.00
1,685,97100
LICENSES
13,130.00
2,135.00
16,434.84
(14,299.84)
4,380.00
30,200.00
25,820.00
PERMITS AND FEES
11,054.02
28,866.11
29,859.90
(993.79)
37,560.55
241,000.00
203,439.45
INTERGOVERNMENT REVENUE
12,625.65
10,747.50
42,907.35
(32,159.85)
56,264.50
2,554,009.00
2,497,744.50
CHARGES FOR SERVICES
68,073.14
40,507.34
105,221.33
(64,713.99)
75,987.27
1,102,949.00
1,026,961.73
FINES & FORFEITS
3,416.94
2,270.07
4,725.50
(2,455.43)
2,270.07
65,000.00
62,729.93
INTEREST
32,431.27
23,224.30
18,340.00
4,884.30
27,854.95
50,000.00
22,145.05
SURCHARGES - BLDG PERMITS
406.89
1,677.67
484.60
1,193.07
1,971.67
500.00
(1,471.67)
CONTRIBUTIONS FROM OTHER FUND
3,035.00
1,495.93
3,000.53
(1,504.60)
2,395.93
1,154,050.00
1,151,654.07
REIMBURSEMENTS
2,810.61
1,765.26
13,699.48
(11,934.22)
9,859.45
71,650.00
61,790.55
SALES
0.00
0.00
0.00
0.00
0.00
0.00
0.00
TOTAL
0.00
General Govt.
Public Safety
Streets & Alleys
Parks & Recreation
Miscellaneous
1
146,983.52 112,689.18 234,673.54 (121,984.36) 218,544.39 6,955,330.00 6,736,785.61
90,494.70
98,588.30
182,904.21
(84,315.91)
163,655.34
1,042,661.00
879,005.66
208,332.10
209,828.50
329,135.81
(119,307.31)
343,488.06
2,102,176.00
1,758,687.94
103,027.50
107,258.80
197,660.45
(90,401.65)
209,398.31
1,163,652.00
954,253.69
143,251.50
157,222.10
278,083.81
(120,861.71)
249,894.17
1,534,884.00
1,284,989.83
88,412.40
59,431.80
239,556.19
(180,124.39)
73,020.42
1,111,957.00
1,038,935.58
TOTAL 633,518.20
632,329.50
1,227,340.47
(595,010.97)
1,039,456.30
6,955,330.00
5,915,873.70
RESOLUTION NO. 11174
CITY OF HUTCHINSON
•
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
Safety Management Plans
$19,000
Federal Mandate Compliant
Water/
WWTP
Yes
Earth Tech
IF The following items were authorized due to an emergency need:
ITEM
COST
PURPOSE
Date Approved: March 23, 1999
Motion made by:
Seconded by:
DEPT. BUDGET I VENDOR
Resolution submitted for Council action
by:
Kenneth B. Merrill, Finance Director
LG220
R roeiss Minnesota Lawful Gambling
Application for Authorization for an
Exemption from Lawful Gambling License
4
r
Fee Paid
Check #
Initals
Date Recd
' ilera��(r i« � r� �..,e� a�t+ •; • , {�tf ' rF f i ,
Organization Information ,
Organization Name
Previous lawful gambling exemption number
, a,; /
Street City State Zip Code County
Name of Chief Executive Officer of organization (CEO)
F Last Name
Daytime Phone number of CEO
me
JAe. -,S p7
me of Organization reasurer
First Name Last Name
Daytime Phone Number of Treasurer
Type of Nonprofit Organization
Check the box below which best describes
Check the box that indicates the type of proof attached to this application
your organization
by your organization:
0 IRS letter indicating income tax exempt status
71 Fraternal
OCerlificate of good standing from the Minnesota Secretary
0 Veterans
of State's office
; Z A charter showing you're an affillate of a parent
1] Religious
nonprofit organization
Other nonprofit
DProof previously submitted and on file with the Gambling Control
Board
Gambling Premises`information
Nam f Establishment where gambling activity will be conducted
U lyd ,6 ,5 tItle
Street City State Zip Code County
7 lflf 1AJ6/ N, i
Date(s) of activity for raffles, indicate the date of the drawing)
,S- i -q- 9
Check the box or boxes which indicate the type of gambling activity your organization will be conducting
L] Bingo Raffles 0 Paddlewheels Pull -tabs Tipboards
For Board Use Only
Be sure the Local Unit of Government and the CEO of your organization sign
Date & Initials of Specialist
the reverse side of this application.
Local Unit of Government Jurisdiction
Is this gambling premises located within city limits? 12�9 Yes I] No
If Yes, write the name of the CA
City Name f UGC t ft�n/S t' U,
If No, write the name of the County and the Township:
County Name
Township Name
Check the appropriate status of the Township: organized Otnorganized nincorporated
Local Unit Of Government Acknowledgment` ,..
1. The city must sign this application if the gambling 3. DO NOT submit this application to the Gambling Control
premises is within city limits. Board if it is denied by the local unit of government.
2. The county and township must sign this applica- 4. NOTE: A Township may not deny an application.
tion if the gambling premises is not within city limits.
Upon submission of this application to the Gambling Control Board, the exemption will be issued not
more than 30 days (60 days for cities of the 1st class) from the date the local unit of government
signed the application, provided the application is complete and all necessary information has been
received, unless the local unit of government passes a resolution to specifically prohibit the activity. A
copy of that resolution must be received by the Gambling Control Board within 30 days of the date
filled in below. Cities of the first class have 60 days in which to disallow the activity.
City or County Acknowledgment of Receipt of
Application
Signature of person receiving application
K
Date Received: 3
Titleersonejving application
C
Township Acknowledgment of Awareness of
Application
Signature of person acknowledging application
Date Signed:
Title of person acknowledging application
Oat of Chief Executive Offi
read this application and all information is true, accurate and complete.
Date:
Submit the application at least 45 days prior to your scheduled date of activity.
Be sure to attach the $25 application fee and a copy of your proof of nonprofit status.
Mail the complete application and attachments to:
Gambling Control Board
1711 W. County Rd B Suite 300S
Roseville, MN 55113
This publication will be made available in alternative format (.e. large print, braille) upon request.
Questions on this form should be directed to the Licensing Section of the Gambling Control Board at
(612)639 -4000.
Hearing impaired individuals using a TDD may call the Minnesota Relay Service at 1- 800 -627 -3529 In the
Greater Minnesota Area or 297 -5353 In the Metro Area.
The information requested on this form will be used by the Gambling Control Board (GCB) to determine your
compliance with Minnesota Statues and rules governing lawful gambling activities. All of the information
that you supply on this form will become public Information when received by the GCB.
APPLICATION FORM FOR
TEMPORARY RECYCLABLE MATERIAL COLLECTION
NAME AND ADDRESS OF OWNER
DRIVER'S LICENSE is C -(,�,Ll A - a1 - o &7 -Pas
If, on -site operator is different than owner list names,
�Tefr C2r(36K /cArls a51
Car/ 9(
LOCATION PROPOSED FOR TEMPORARY RECYCLING SITES
-- Wa l - InArL O -k l nq Lot,
ZONING CLASSIFICATION OF ABOVE SITE+
WHICH DAY OF THE WEEK AND HOURS DO YOU ANTICIPATE OPERATING?
SL�t, DAY OF WEEK
9 – 3 HOURS
SPECIFY HERE OR ATTACH SCHEDULE OF DATES FOR A 0 E YEAR PERIOD OR
MORE + 15u lru Sa.f, . za u ma-rc -k — Nov.
LIST HOUSEHOLD ITEMS YOU PLAN TO SOLICIT OR ACCEPTS
A Lm, &r- s
0 am
" +� 1
7 1999 /_�
SUMMARY or REGULATIONS
LIMITING THIS ACTIVITYi
NO SHREDDING OR STOCKPILING OF MATERIAL ON SITE (ORDINANCE 90 -24)
SEPARATORS AND COMPACTORS ALLOWED ONLY IF WITHIN VEHICLE OR NOT
ACCESSIBLE TO PUBLIC (ORDINANCE 90 -24)
NO COLLECTION WITHIN 200 FT. OF COMMERCIAL BUILDING OR 300 FT. OF
RESIDENCE (ORDINANCE 90 -24)
NO SIGNAGE ALLOWED, EXCEPT ATTACHED TO COLLECTION VEHICLE
(ORDINANCE 90 -24)
NO COLLECTION (OR SIGNAGE) ON CITY BOULEVARDS OR STREETS (CHAPTER
7 MUNICIPAL CODE)
ONLY HOUSEHOLD RECYCLABLES (EXAMPLE NEWSPAPERS, PLASTIC, GLASS,
METAL CANS) (ORDINANCE 90 -24)
WEIGHT SCALES SHALL BE CERTIFIED (STATE REGULATIONS)
I hereby agree to abide by ordinance number 90 -24 and all
other applicable State and city of Hutchinson Municipal Codes and
Regulations. (7/�
Signature required owner /operator
Copies of ordinance(s) available upon request.
OFFICE USE
Application Approved
City Administrator
Copies Forwarded ( ),
Police Chief ( )
Zoning Official ( )
City Attorney ( )
C
0
Hutchinson City Center
111 Ra n Stmt SE
Hutchinson, MN 55350-2522
320.587- 5151/Fm 320 - 2344240
Memorandum
To: Honorable Mayor and City Council
From: Randy DeVries Director
Date: 03/18/99
Re: Out of State Travel
Per City Council policy, I am requesting out of state travel for Dave
Simons Chief Wastewater Operator, myself to travel to Orangeberg
South Carolina and Tampa Florida from April 14 -16 1999 to review
Biosolids drying facilities. Both facilities are similar to ours and
will give us a realistic evaluation of the processes. Ed Nevers
from Donahue, our lead engineer on this project, and Bill Chang
of Earth Tech recommended these installations and will be going
along for the review. There will be no travel cost for this trip and
was included in the Engineering services. I recommend approval
for this request.
0
Punted on �vd d p M -
i
CITY OF HUTCHINSON
POLICE SERVICES
TO: Mayor and Council
FROM: Steve Madson, Director of Police/Emergency
DATE: March 17, 1999
RE: Out of State Travel
Management Services
This memorandum will serve as a request to allow Sgt. Dave Mueller to attend the
International Police Mountain Bicycle Association in Chicago, Illinois. Sgt. Mueller has been
asked to instruct on "Youth Bicycle Education Programs". As you are already aware, the
City of Hutchinson has one of the most proactive youth bicycle education programs and Sgt.
Mueller, in partnership with Parks & Recreation and HAHC, coordinates the program.
• The IPMBA will pay the registration costs, however, Sgt. Mueller will need transportation
costs covered by the City. The conference will be held May 13-15, 1999. The costs of
lodging and transportation will be approximately $885.00. There is money available in the
schools and conference budget.
I would recommend allowing Sgt. Mueller to attend this conference.
E
/Ikg
4- -je-
CITY OF HUTCHINSON
POLICE SERVICES
TO: Lt. John Gregor
FROM: Sgt. David R. Muellerl:>Wf �,—
DATE: 3 -11 -99
RE: IPMBA Conference Costs
Hotel
$546.92
$100.00
$150.00
$ 88.00
$ 0.00
(Four nights)
(Four nights)
(Cab and shuttle service)
Meals
Transportation
Air Fair
Tuition
TOTAL COST
$884.92
• CITY OF HUTCHINSON
POLICE SERVICES
TO: Mayor and Council
FROM: Steve Madson, Director of Police /Emergency Management Service"
T .-
DATE: February 23, 1999 �`O
RE: Waiver of Permit Fees O
This memorandum will serve as a request to waive the permit fees for the remodeling of the
old fire station building. As you know, we are in the process of constructing an emergency
operations center and training area in the building. The building official has asked that I
obtain the necessary waiver of the fees ($673.05) except for the state building department
portion ($17.50).
If you have any questions or concerns regarding this memorandum, please do not hesitate
• to contact me at your earliest convenience.
Akg
99 -01 -0001
•
'�//_ r,
re
•
Hutchinson City Center
Ill Hassan Street SE
Hnlehhnson, MN 55350 -2522
320. 587- 5151/F" 320- 2344240
�,a
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Supplemental Agreement for Crow River Dam
Repairs
DATE: March 18, 1999
While trying to remove the north tainter gate form the dam structure, it became
44 evident that additional work was needed on the hinge (bearings and pins). The
Contractor has not yet been able to remove the gate, and they have had to order
additional parts to repair the hinge. We still expect that all work will be completed
by March 26' and we should begin to raise the water elevation in late March or early
April.
We believe that the attached costs are reasonable and recommend approval of the
Supplemental Agreement for $3,620.34
cc: Gary Plotz– City Administrator
John Olson – Assistant Public Works Director
file: Crow River Dam (1999)
Printed on reeveled pzper -
—(4
t �'rel Inc. 0
pecia ties P.O. Box 502 HutehkWon, MN 55350
TeWom 320 - 587-6719 FAX 320.687-0838
Murk 1999
John Rodetnag
City of H =binm
111 Hassm Street Fast
Hmchinuum, MN 55350
RE: Hutcbium Dam Radial Gate Repair
Subject Additional Cost to mmovdreplaea beuings//pim
Deer Mr. Rodeburg
Below is the cost to renw" and replace the bearings and pins (2 ea) for the northern most gate:
2 EA S 612.92 S 1.826.84
Taos On Smogs
1 LS
S
1 05.88
i 105.88
Fmight
1 L8
S
66.70
8 68.70
'Figh ft.tgw Grote
1 CY
i
105.00
S 105.00
Short Load am"
1 LS
S
40.00
S 40.00
Labor
1 LS
S 1,324.12
S 1,324.12
Equgnw d
1 LS
S
351.00
f 351.00
TOM Cat
t 3.620.34
- Bmmpe he" tmue DWtW e
1 Cy Afriirrum, helude4 Mentor
Plem notify SSI of your acceptance/rejection of this
proposed price as soon as possible. If then
are any questions regarding this issue, contact this writer at 320/587 -6719.
Cordially,
4 . Lueck
S Specialties, Inc.
a: file, 9816engi.w3d
Your proposal hW - .b �r, epted, March 16, 1999.by the City of
Hutchinson. ^ � Q rhr far- (34M)
Please proceed or k described above as soon as possible
in conjunction with repairs the the fainter gates. •
J-/ - (4)
C
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350 -2622
320-587 -SIS VF= 324234 -6240
MEMORANDUM
0
DATE: March 17, 1999
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF FINAL PLAT TO BE KNOWN AS 'PRAIRIE SENIOR
COTTAGES" SUBMITTED BY MICHAEL DEMMER-
Pursuant to Section 320 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is
hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a
final plat.
HISTORY
On February 3, 1999, Prairie Senior Cottages submitted a preliminary and final plat to be (mown as
"PRAIRIE SENIOR COTTAGES" located south of Bradford Street SE and southwest of Orchard Avenue
SE. The plat was approved at the regular meeting of the Planning Commission on Tuesday, March 16,
1999, at which time there were no neighboring property owners objecting to the request.
FINDINGS OF FACT
1. The required application and plat maps were submitted the appropriate fee paid.
2. Notices were marled to the surroundin g property owners as well as published in the
Hutchinson Leader on Thursday, March 4, 1999..
Planning Commission unanimously recommended approval with staff recommendations.
CONDITIONS
1. The plat is to be recorded at the county assessor's office before 270 days after
final plat approval.
Respectfully submitted,
Dean Wood, Chairman
Hutchinson Planning Commission
0
cc: Michael Demmer
Prinud on mcyckd papa -
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PRELIABNARY PLAT
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FIRST ADDITION
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city ?f� Hutchinson City Center
111H, street SE
Hutchinson, MN 55750.25x2
320.587- 515J1Faa 3x0-274.4240
ebruary 12, 1999
Mike Demmer
Prairie Senior Cottages
10500 Bren Rd E Suite 200
Minnetonka MN 55343
RE: PRAIR SENIOR COTTAGES PLAT
Dear Mike:
This is a follow -up to our conversation regarding the recording of the plat known as Prairie Senior
Cottages.
As you know, on February 1, 1999, the McLeod County Recorder's Office retained the unrecorded plat to
our office stating it had been in their office since March 11, 1998. I telephoned Marge Mayer in the
Recorder's office to inquire if the plat is not recordable. She stated there have been telephone calls to your
office requesting you provide the Owner's Duplicate Certificate of Title and pay the remainder of the 1998
taxes and assessments before they may record the plat.
The final plat was approved by the City Council on June 24, 1997. The City of Hutchinson Subdivision
Regulation, Section 12.20, requires a plat to be recorded 270 days after final plat approval or the approval
shall become void. I discussed this issue with City Attorney Richard Schieffer. He stated the plat must
again follow the platting process.
Since this is a one lot subdivision, it can be reprocessed with preliminary and find plat proceeding to the
Planning Commission and City Council in the same month. Enclosed please find another application. We
may use the previous information and plat drawings for the public hearing and the council meeting. It will
be necessary for you to obtain new mylars and hard copies to be recorded with current signatures and dates.
The fee will be $150.00 for the city process, as it will be necessary to advertise and notify property owners.
There will be a recorder's fee to the county at the time of recording.
I contacted Ms. Linda Radtke, McLeod County Treasurer, for information on their requirements prior to
recording. She informed me they require payment of the remainder of the 1998 taxes and assessments and
also, the total 1999 taxes and assessments before she is able to sign the plat for recording. You may call
Ms. Radtke at 320464 -5551 to obtain the current amount to be paid.
I hope this information has been helpful to you in understanding both the City and County processes.
Please return the signed application and fee by February 26, 1999, to be placed on the Planning
Commission agenda March 16, 1999. The plat will then go to the City Council on March 23, 1999, for
final approval. After final approval of the City Council, the recording process may begin and the 270 day
time -clock starts again.
Feel free to call me at 320 - 2344203 if you have questions.
Sjpcerely,
Bonnie Baume
Planning and Zoning
cc: Pluming Commission
Guy Plutz, City Adminlstruor
John Rodeberg, Director of Engineering
Mark Heasen, Building Official
Richard Sehieller and Marc Sebum. City Attorneys
Carmen Osnk- Mulder, McLeod County Recorder
Linda R aft e, McLeod County Treasurer
Pdamd o0- recycled paper -
•
1 0
RESOLUTION NO. 11165
RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT TO BE KNOWN
AS PRAIRIE SENIOR COTTAGES SUBMITTED BY MICHAEL DEMMER
WHERE AS, Mr. Michael Demmer, Prairie Senior Cottage, has submitted a preliminary and final
plat to be known as PRAIRIE SENIOR COTTAGES of said subdivision in the manner required for platting
of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and
WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and
requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and
WHEREAS, said plat is situated upon the following described land in McLeod County, to-wit;
Legal Description: That part of Tract C of REGISTERED LAND SURVEY NO. 28, McLeod
County, Minnesota, described as follows:
Beginning at the northwest comer of said Tract C; thence East, assumed
bearing, along the north line of said Tract C to the northwest corner of Tract
A of said REGISTERED LAND SURVEY NO. 28; thence South, along the
west line of said Tract A 50.000 feet to the southwest comer of said Tract A;
thence East, along the south line of said Tract A 60.000 feet to the northwest
corner of TRACT B of said REGISTERED LAND SURVEY NO. 28; thence
South, along the west line of said Tract B and its southerly prolongation
200.00 feet; thence West, parallel with the north line of said Tract C to the
west line of said Tract C; thence North 0 degrees 15 minutes 55 seconds West,
along said west line to the point of beginning.
•
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
That said preliminary and final plat of PRAIRIE SENIOR COTTAGES is hereby approved
and accepted by the City as being in accord and conformity with all ordinances, City plans
and regulations of the City of Hutchinson and the laws of the State of Minnesota subject to
the following conditions:
✓ The plat is to be recorded at the county recorder's office within 270 days after
City Council approval of final plat.
BE IT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor
and City Administrator, as required, shall be conclusive showing of proper compliance therewith by the
subdivider and City Officials charged with duties above described and shall entitle such plat to be placed on
record forthwith without further formality.
Adopted by the City Council this 23rd day of March, 1999
J
ATTEST:
Gary D. Plotz Marlin Torgerson
City Administrator Mayor
4 - T (
Hutchinson City Center
0
0
DATE: March 17, 1999
111 El t Street SE
nutchluwu, MN 553507522
320.587- 5151/Fu 3202344240
MEMORANDUM
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATTON OF CONDITIONAL USE PERMIT REQUESTED BY STANLEY KOCI TO
CONSTRUCT AN ADDITION ON AN EXISTING NON - CONFORMING GARAGE Y FROM THE
PROPERTY LINE AND REPLACE A PORTION OF THE EXISTING GARAGE LOCATED AT
525 -4 AVE. S.W.
Pursuant to Section 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for a conditional use permit.
HISTORY
On February 16, 1999, Stanley Koci submitted an application for a conditional use permit to construct a 22'x 26'
addition 3' from the property line to a non conforming garage in a R -1 District located at 525 - 4 Ave SW.
FINDINGS OF FACT
I. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
Thursday, March 4, 1999.
3. The proposal is in conformance with the requirements of a conditional use permit.
4. The existing garage is Y from the property line.
RECOMMENDATION
Planning Commission unanimously recommended approval with staff recommendations.
1. The maximum overhang permitted is 1'.
2. Maintain surface water drainage away from neighboring properties.
3. Hutchinson Utilities to verify utility locations.
TERMS: City reserves the right to review all conditional use permit at their discretion.
Respectfully submitted,
Dean Wood, Chairman
Hutchinson Planning Commission
0 c: Stanley Koci
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RESOLUTION NO. 11166
RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT UNDER
SECTION 8.05 OF ZONING ORDINANCE NO. 464
REQUESTED BY STAN KOCI, 525 — 4TH AVE S.W., TO CONSTRUCT AN ADDITION ON AN
EXISTING NON - CONFORMING GARAGE Y FROM THE PROPERTY LINE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
Mr. Stan Koci, 525 — 4th Ave. S.W., has made application to the City Council for a Conditional Use Permit under
Section 8.05 of Zoning Ordinance No. 464 to permit construct of addition on an existing non - conforming garace
3 feet from the property line located at 525 — 4th Ave. S.W., with the following legal descriptions:
LEGAL DESCRIPTION: Lot 44, except the north 66', Lynn Addition
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect
of the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning
Ordinance and the Comprehensive Plan.
• CONCLUSION
The application for the Conditional Use Permit for the purpose designated is granted based on the findings set
forth above subject to the following conditions:
• The maximum roof overhang permitted is 1 foot.
• Maintain surface water drainage away from neighboring properties.
• Verify utility locations.
Adopted by the City Council this 23rd day of March, 1999.
ATTEST:
Gary D. Plotz
City Administrator
0
Marlin D. Torgerson
Mayor
4 -I(z)
Hutchinson City Center
111 Haven street SE
Hutchinson, MN 5534.2522
320.587- 5151/Fu 320.2344241
MEMORANDUM
PATE: March 17, 1999
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF VARIANC
Pursuant to Section 6.04, of Zoning Ordinance No. 464, the Hutchinson Planning
Commission is hereby submitting its findings of fact and recommendation with respect to
the aforementioned request for a variance.
ISi{ TORY
On February 25, 1999, Michele Meis submitted an application for a variance to reduce the building set back
from 6' to 3 -1/2' to construct a 20'x 24' attached garage located at 426 Jefferson St. SE.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were marled to the surrounding property owners as well as published in the Hutchinson
Leader on Thursday, March 4, 1999.
3. The of is 53' wide the placement of the curb and apron are on the 53' side of the lot. There is no
access on the 100' length of the lot.
RECOMMENDATION
Planning Commission unanimously recommends approval with staff recommendations.
The overhang must not be over 1'.
CONSIDERATIONS/DIRECTIVES:
Respectfully submitted,
Dean Wood, Chairman
Hutchinson Planning Commission
Michele Meis
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I hereby certify that this survey was p repared p by� ae . or under my direct supervision and that I am a duly Registered Land Surveyor under the laws of
the State of Minnesota. [�,LO1J�.Gey /�- C42 .- Millard Pal linen, Registration No. 9626. Date December 20, 1993.
11". n ". B P 150 Page 20 Job No. y.S.Sb /V
RESOLUTION NO. 11167
RESOLUTION GRANTING VARIANCE FROM SECTION 6.04 OF
ZONING ORDINANCE NO. 464 TO ALLOW A VARIANCE REQUESTED BY MICHELLE
MEIS TO REDUCE SIDE YARD SETBACK FROM 6' TO 3.6' FOR CONSTRUCTION OF
GARAGE LOCATED AT 426 JEFFERSON STREET S.E.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
FINDINGS
1. Michelle Meis, 426 Jefferson St. S.E., has applied for a variance from Section 6.04 of
Zoning Ordinance No. 464 to reduce side yard setback from 6' to 3.6' for construction of 20' x 24' attached
garage located at 426 Jefferson St. S.E., with the following legal description:
Legal Description: Easterly 100.0 feet of Lot 4 of Juul's rearrangement of the east half of Block 49
of the south half of the City of Hutchinson
2. The Planning Commission has reviewed the application for a variance and has recommended
to the City Council that the application for variance be approved as set forth above.
3. The Council has considered the effect of the proposed variance upon the health, safety, and
welfare of the community, existing and anticipated traffic conditions, light and air, danger of fire, risk to the
public safety, and the values of property in the surrounding area and the effect of the proposed variance upon
the Comprehensive Plan.
4. Because of conditions on the subject property and on the surrounding property, it is possible
to use the subject property in such a way that the proposed variance will not impair an adequate supply of
light and air to adjacent property, unreasonably diminish or impair health, safety, comfort, morels, or in any
other aspect be contrary to the intent of the ordinance and the Comprehensive Plan.
5. The special conditions applying to the structure or land in question are peculiar to such
property or immediately adjoining property and do not apply generally to other land or structures in the
district in which such land is located.
6. The granting of the application is necessary for the preservation and enjoyment of a
substantial property right of the applicant. It will not merely serve as a convenience to the applicant, but is
necessary to alleviate demonstrable hardship or difficulty.
The application for the variance for the purpose designated is granted based on the findings set
forth above noting the following:
✓ The roof overhang may not exceed one foot.
Adopted by the City Council this 23rd day of March, 1999.
0
ATTEST:
Gary D. Plotz, City Adm.
Marlin D. Torgerson, Mayor
Hutchinson City Center
111 ff a Stred SE
Hulehimen, MN 55350.2522
320-587- 51SUFm 320- 234 -4240
0
DATE: March 17. 1999
MEMORANDUM
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF VACATION OF EASEMENT REQUESTED BY HUTCHINSON
TECHNOLOGY, INC. LOCATED IN THE HUTCHINSON INDUSTRIAL
CORPORATION PLAT.
Pursuant to Section 5.972 of Subdivision Ordinance No. 466, the Hutchinson Planing Commission is hereby
submitting its findings of fact and recommendation with respect to the aforementioned request.
Legal Description: All that part of Lot 1, Block 1 of Hutchinson Industrial Corporation Plat
lying Northerly of the Northerly line of vacated Hackberry Avenue, and
also being adjacent to the east line of said Lot 1, Block 1 according to the
map or plat thereof on file and of record in the office of the McLeod
County Recorder.
HISTORY
On February 25, 1999, Hutchinson Technology Incorporated submitted a petition for the vacation of
easements located in the Hutchinson Industrial Corporation Plat. The public hearing was held at the regular
meeting of the Planning Commission on Tuesday, March 16, 1999, at which time there were no neighboring
property owners objecting to the request.
FINDINGS OF FACT
1. Notices were mailed to the surrounding property owners as well as published in the Hutchinson
Leader on Thursday, March 4, 1999, and Tuesday, March 9, 1999.
2. A building has been constructed over the easement.
RECOMMENDATION
Planning Commission unanimously recommends approval.
CONSIDERATIONS/DIRECTIVES
Hutchinson Utilities has verified, no municipal utilities are installed within the easement and none are
planned,
TERMS:
Respectfully Submitted,
• cc: Bill Craig
Dean Wood, Chairman
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MINUTES
HUTCHINSON PLANNING COMMISSION F��
Tuesday, March 16, 1999
1. CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members
present. Dave Westlund, Joe Drahos, Jim Haugen, Jeff Jones, Bill Arndt and Chairman Dean Wood.
Absent. Jeff Haag. Also present: Bonnie Baumetz, Planning and Zoning; John Rodeberg, City
Engineer, and Richard Schieffer, City Legal Counsel.
2. a) Consideration of minutes of regular meeting dated February 16. 1999-
Mr. Arndt made a motion to approve the February 16, 1999, minutes. Seconded by Mr.
Haugen the motion camed unanimously.
3. PUBLIC HEARINGS
a) CONSIDERATION TO RE- APPROVE PRELIMINARY AND FINAL PLAT TO BE KNOWN
AS PRAIRIE SENIOR COTTAGES LOCATED ON BRADFORD ST. SUBMITTED BY MIKE
DEMMER.
Chairman Wood opened the hearing at 5:30 p.m. with the reading of publication #5270 as
published in The Hutchinson Leader on Thursday, March 4, 1999. The request is for the
purpose of consideration to re-approve the preliminary and final plat to be known as Prairie
Senior Cottages located on Bradford St. submitted by Mike Demmer.
Ms. Baumetz explained this plat was approved in June of 1997, but was not recorded within
• the required 270 days at the assessors office. Mr. Demmer is still planning to build a home
for Atzheimers patients. He would like to start construction this spring.
Diane Hagen, 1280 Bradford Street SW, neighboring property owner expressed concern of
the distance the building would be from the property line. She was also concerned with
construction traffic. Mrs. Hagen was assured the building was going to be 80' from the
property line and the construction trucks would not need to cross her property.
Mr. Arndt moved to dose the hearing, seconded by Mr. Westlund the hearing closed at 5:35
p.m. Mr. Westlund made a motion to recommend approval of the request with staff
recommendations, seconded by Mr. Drahos the motion carried unanimously.
b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY STAN KOCI TO
CONSTRUCT AN ADDITION TO A NON - CONFORMING GARAGE 3' FROM THE
PROPERTY LINE LOCATED AT 525 - 4' AVE. SW..
i
Chairman Wood opened the hearing at 5:40 p.m. with the reading of publication #5271 as
published in The Hutchinson Leader on Thursday, March 4, 1999. The request by Stanley
Koci, 525 4 Ave. SW, to construct an addition on an existing non - conforming garage T from
the property line and replace a portion of the existing garage.
Ms. Baumetz explained the existing garage is T from the property line. Mr. Koci would like
to construct an addition and a screened porch on the existing garage. Ms. Baumetz said Mr.
Koci must maintain surface water drainage.
Mr. Koci said he has informed his neighbor of his plans and he has no objections.
1
Mr. Arndt moved to close the hearing, seconded by Mr. Drahos the hearing closed at 5:45
p.m. Mr. Westlund made a motion to recommend approval of the request with staff
recommendations. Seconded by Mr. Drahos the motion carried unanimously.
C) CONSIDERATION OF PRELIMINARY AND FINAL PLAT TO BE KNOWN AS REITER
ADDITION LOCATED BEWTEEN HWY 7 AND 3 RD AVE. SUBMITTED BY CURT AND
JANEL REITER..
Chairman Wood opened the hearing at 5:46 p.m. with the reading of publication #5272 as
published in The Hutchinson Leader on Thursday, March 4, 1999 for the consideration of
Preliminary and Final Plat to be known as "Reiter Addition" located between Hwy 7 and 3rd
Ave. submitted by Curt and Janel Reiter.
Ms. Baumetz explained Mr. and Mrs. Reiter have purchased lots 6, 7, and 8 (except the
westerly 20 feet) from Hardee's. Reiters would like to place their building on the west side
of Lot 8, 10' feet from the property line.
MnDOT is limiting access on State highways. Their schematic map shows only one access
open on Hwy 7 to access this property. This access is going to be a right in and right out
only. There are two accesses onto 3'" Ave. Ms. Baumetz read a letter from Richard Knoff,
Minnesota Department of Transportation recommending access on 3" Ave.
Mr. Curtis Reiter explained their development plans. There will be 14 parking spaces
available, which meets requirements, and a fenced in area for walking dogs. All setback
guidelines will be met. Reiters would like to build 10' from the property line and construct a
fire rated wall that would be required. The required green space will be met.
Mr. Rodeberg said MnDOTs proposed curb line is moved to the south 20 to 30', in this case
the building would have to be moved to the south, visibility would be diminished, and more
fill would be needed to raise floor level above flood fringe. The schematic drawing is showing
that more than likely there is going to be access controls on this intersection. MNDOT will •
buy out right -of -way access. There will be an additional 12 to 20' right of way.
Mr. Reiter would like to be as dose as possible to the west property line which would be 10'.
to be visible from the road. Mr. Reiter would willing to work with anyone who would want to
use their access.
Mr. Reiter said a buyer is interested in all the lots east to Main SL
The commissioners felt the request should be tabled until Mr. Reiter and the City have more
correspondence with the interested buyer.
Mr. Arndt moved to close the hearing, seconded by Mr. Drahos the hearing closed at 6:30
p.m. Mr. Arndt made a motion to continue the request until next month. Seconded by Mr.
Westlund the motion carried unanimously.
d) CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT VETERINARY
CLINIC IN THE C -5 DISTRICT REQUESTED BY CURT AND JANEL REITER.
Chairman Wood opened the hearing at 6:48 p.m. with the reading of publication #5273 as
published in The Hutchinson Leader on Thursday. March 4, 1999 for the consideration of a
conditional use permit to construct a veterinary clinic in the C -5 District requested by Curt and
Janet Reiter.
Mr. Arndt moved to close the hearing, seconded by Mr. Jones the hearing closed at 6:48 p.m.
Mr. Arndt made a motion to continue the request until next month. Seconded by Mr. Westlund
the motion carried unanimously.
2
e) CONSIDERATION OF RIGHT -0F -WAY PLAT NO. 5 GOLF COURSE ROAD NORTHWEST
LOCATED BETWEEN WD COOLING AND MODERN MAZDA
Chairman Wood opened the hearing at 6:49 p.m. with the reading of publication #5242 as
published in The Hutchinson Leader on Thursday, November 5, 1998 for the consideration
of street right -of -way Plat No. 5 Golf Course Road Northwest.
Mr. Rodeberg said the road will not be built for a number of years, but the City is trying to
preserve the corridor. This corridor is part of the transportation study. Mr. Rodeberg
recommended to continue the request. Staff needs correspondence with the property
owners and the City Council. The City needs consensus on how this intersection is
preserved. Mr. Rodeberg asked the request be continued until May.
Mr. Arndt moved to close the hearing, seconded by Mr. Haugen the hearing closed at 6:55
p.m. Mr. Wesbund made a motion to continue the request until May. Seconded by Mr.
Haugen the motion carried unanimously.
CONSIDERATION OF VARIANCE TO REDUCE SIDE YARD SETBACK FROM 6' TO 3.5'
FOR GARAGE ADDITION LOCATED AT 426 JEFFERSON ST. SE REQUESTED BY
MICHELLE MEIS.
Chairman Wood opened the hearing at 6:55 p.m. with the reading of publication #5274 as
published in The Hutchinson Leader on Thursday, March 4, 1999 for the consideration of a
variance to reduce the side yard setback from 6' to 3.5' for a garage addition located at 426
Jefferson St. SE requested by Michelle Meis.
Ms. Baumetz explained Ms. Meis would like to ask for a variance of less than 2.5' to allow the
garage to be placed 3.5' from the property line. This is a very narrow lot. Ms. Meis would
like to construct an attached 20' x 24' garage.
• Mr. Drahos moved to close the hearing, seconded by Mr. Arndt the hearing closed at 7:00
p.m. Mr. Arndt made a motion to recommend approval of the request with staff
recommendations. Seconded by Mr. Drahos the motion carried unanimously.
g) CONSIDERATION OF VACATION OF EASEMENTS LOCATED IN HUTCHINSON
INDUSTRIAL CORPORATION PLAT REQUESTED BY HUTCHINSON TECHNOLOGY INC.
Chairman Wood opened the hearing at 7:00 p.m. with the reading of publication #5275 as
published in The Hutchinson Leader on Thursday, March 4, 1999, and Tuesday March 9,
1999 for the consideration of a petition to vacate an easement in the Hutchinson Industrial
Corporation Plat requested by Hutchinson Technology Inc.
Ms. Baumetz said in the 1970's a building was constructed over the easement. The
easement was never vacated.
Mr. Arndt moved to close the hearing, seconded by Mr. Wesdund the hearing closed at 7:03
p.m. Mr. Arndt made a motion to recommend approval of the request with staff
recommendations. Seconded by Mr. Haugen the motion carried. Jeff Jones abstained from
voting.
4. NEW BUSINESS
None
5. OLD BUSINESS
• None
6. COMMUNICATION FROM STAFF
a) REGISTRATION FOR LAND USE WORKSHOP - ADVANCED ZONING APPLICATIONS
ADJOURNMENT
There being no further business the meeting adjourned at 7:08 p.m.
w
To: Mayor & City Council
CC:
From: Marilyn J. Swanson, Administrative Secretary
Date: March 22, 1999
Re: APPLICATIONS FOR INTOXICATING LIQUOR AND SUNDAY
LIQUOR LICENSES
Today the Gold Coin and Jonny's Restaurant & Lounge submitted their
applications, insurance certificates and payment for intoxicating liquor and Sunday
liquor licenses.
These two applicants should be added to the list you received in your City Council
packet,
1
-J
0
Hutchinson Fire Chief
111 Hassan Street S.E.
Hutchinson, MN 55350
(320) 234-4211
March 23, 1999
To: Marilyn J. Swanson
Re: Building and Fire inspection
The following establishments have been inspected and any defect will be corrected.
Applebee's
Victorian Inn
Flyers/Hi Tops
Gold Coin
Jonny's Restaurant
Lamplighter II
• Main Street
Brad Emans and Ann Jacklitch
•
PUBLICATION NO. 5277
. NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 5025
LETTING NO. 51PROJECT NO. 99 -08
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council will meet at 6:00 P.M. on the 23rd day
of March, 1999, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass
upon the proposed assessment for the improvement Alley in Block 50, North 1/2 City
between Main Street North and Franklin Street NW from Washington Avenue West to 1st
Avenue NW by construction of storm sewer, watennain and services, grading, gravel base,
concrete paving, sidewalk and appurtenances.
You may at anytime prior to certification of the assessment to the County Auditor,
pay the entire assessment on such property, with interest accrued to the date of payment,
to the City Administrator. No interest shall be charged if the entire assessment is paid by
November 15th, 1999. You may, at anytime thereafter, pay to the City Administrator the
entire amount of the assessment remaining unpaid, with interest accrued to December 31 st
of the year in which such payment is made. Such payment must be made before
November 15th or interest will be charged through December 31 st of the succeeding year.
If you decide not to prepay the assessment before the date given above, the rate of
• interest that will apply is 10 percent (plus or minus) per year. The right to partially prepay
the assessment shall be until November 15, 1999.
The proposed assessment is on fife for public inspection at the City Administrator's
Office. The total amount of the proposed assessment is $ 62.918.39 . Written or oral
objections will be considered at the meeting.
No appeal may be taken as to the amount of an assessment unless a signed,
written objection is filed with the City Administrator prior to the hearing or presented to the
presiding officer at the hearing. The Council may, upon such notice, consider any
objection to the amount of a proposed individual assessment at an adjourned meeting
upon such further notice to the affected property owners as it deems advisable.
If an assessment is contested or there is an adjourned hearing, the following
procedure will be followed:
1. The City will present its case first by calling witnesses who may testify
by narratives or by examination, and by the introduction of exhibits.
After each witness has testified, the contesting party will be allowed
to ask questions. This procedure will be repeated with each witness
until neither side has further questions.
• 2. After the City has presented all its evidence, the objector may call
witnesses or present such testimony as the objector desires. The
—,eq,
PUBLICATION NO. 5277
LETTING NO.51PROJECT NO. 99 -08 •
PAGE 2
same procedure for questioning of the City's witnesses will be
followed with the objector's witnesses.
3. The objector may be represented by counsel.
4. Minnesota rules of evidence will not be strictly applied; however, they
may be considered and argued to the Council as
to the weight of items of evidence or testimony presented to the Council.
5. The entire proceedings will be tape recorded.
6. At the close of presentation of evidence, the objector may make a final
presentation to the Council based on the evidence and the law. No
new evidence may be presented at this point.
An owner may appeal an assessment to District Court pursuant to Minnesota
Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City
Administrator within 30 days after the adoption of the assessment and filing such notice
with the District Court within ten days after service upon the Mayor or City Administrator. •
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its
discretion, defer the payment of this special assessment for any homestead property
owned by a person 65 years of age or older for whom it would be a hardship to make the
payments. When deferment of the special assessment has been granted and is
terminated for any reason provided in that law, all amounts accumulated, plus applicable
interest, become due. Any assessed property owner meeting the requirements of the law
and the resolution adopted under it, may within 30 days of the confirmation of the
assessment, apply to the City Clerk, for the prescribed form for such deferral of payment
of this special assessment on his property.
W 1. pi 0,201=-�N
I � WW I I
PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, MARCH 9TH, 1999 AND
TUESDAY, MARCH 16TH, 1999.
March 23, 1999 ❖ 6:00 p.m.
Oroject No. 99 -08 Main Street/Block 50 Alley Improvements
Construction Cost $132
Expenses S 31,748.62
TOTAL $164,024.52
City Share
Alley Pavement
$28,581.01
Storm Sewer Replacement
$26,454.41
Watermain Replacement
$34,501.28
Half of Assessable Storm Sewer
$11,564.86
Sub -Total
$101
Assessable Costs
Alley Pavement
$28
Half of Assessable Storm Sewer
$11,564.86
Watermain Services
$ 6,728.72
Personal Property Improvements
Sub
$16,058.37
S 62,932.96
-Total
�OTAL
$164
Water Service:
(Standard F line)
Alley Assessment:
(includes storm sewer)
Sidewalk
Estimated
$880 - 995 /parcel
$73 - 84 /front foot
Actual
$878 /parcel
Typical 22' Lot
No water service
With standard service
$121.61 /front foot
Varies, depending on request
$1 - 1 $2,675.42
$2,480 — 2,845 $3,553.42
Notes:
• Parcels needing larger water services will be charged the actual cost to serve the
parcel
• City will coordinate the work related to the landscaping/sidewalk plan prepared
by HCDC. Property owners to pay for all concrete or bituminous work. The City
proposes to prepare the landscaped areas and complete the landscaping.
Individual agreements with landowners will be required.
H:PmJe�vNrmhipvl➢V➢ /Acr�iNAA4 � � 1
RESOLUTION NO. 11168
RESOLUTION ADOPTING ASSESSMENT
ASSESSMENT ROLL NO. 5025
LETTING NO. 61PROJECT NO. 99 -08
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of Alley in Block 50, North 12 City between Main Street North and Franklin
Street NW from Washington Avenue West to 1st Avenue NW by construction of stone sewer, watermain and services,
grading, gravel base, concrete paving, sidewalk and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it.
2. Such assessment shall be payable in equal annual installments extending over a period often (10)
years, the first of the installments to be payable on or before the first Monday in January, 2000, and shall bear
interest at the rate of pe rcent per annum as set down by the adoption of this assessment resolution.
To the first installment shall be added interest on the entire assessment from November 1, 1999, until the 31st
day of December, 2000. To each subsequent installment when due, shall be added interest for one year on
all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment
to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date
of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by
the 15th day of November, 1999; and he may, at any time thereafter, pay to the City Treasurer the entire
amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year
in which such payment is made. Such payment must be made before November 15, or interest will be
charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 23rd day of March, 1999.
Mayor
FIN G111�Mire i
0
RESOLUTION NO. 11169
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 5/PROJECT NO. 99 -08 .
Whereas, pursuant to an advertisement for bids for the fumishing of all labor and material for the Improv nt of
Alley in Block 50, North 12 City between Main Street North and Franklin Street NW from Washington Avenue W 1 1st
Avenue NW by construction of stone sewer, watermain and services, grading, gravel base, concrete paving, side and
appurtenances, and bids were received, opened and tabulated according to law, and the following bids war ived
complying with the adverfisement:
Bidder Amount Bid
Juul Contracting Company of Hutchinson MN $132,285.90
Ho@meier Construction of Mankato MN $133,488.50
Reiner Contracting of Hutchinson MN $142,716.46
and whereas, it appears that Juul Contracting Company of Hutchinson, MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Juul
Contracting Company of Hutchinson, MN, in the amount of $132,285.90, in the name of the City of Hutchinson, for the
improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file
in the office of the Director of Engineering.
2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract
has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 23rd day of March, 1999.
Mayor
City Administrator
PUBLICATION NO. 5276
NOTICE OF HEARING ON PROPOSED ASSESSMENT
ASSESSMENT ROLL NO. 5026
LETTING NO. 10 1PROJECT NO. 99- 22199- 23199 - 24/99- 25199 - 26199 -27
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council will meet at 6:00 P.M. on the 23rd day of March,
1999, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed
assessment for the improvement of:
Project No. 99 -22: South Grade Court SW, Prairie View Drive SW, and West Shore
Drive SW in Island View Heights 1st and 2nd Additions by
construction of bituminous wear course and appurtenances;
Project No. 99 -23: McDonald Drive SW, Harvest Street SW, and Barley Street SW in
Parkside 1 st and 2nd Additions by construction of bituminous wear
course and appurtenances;
Project No. 99 -24: Hillcrest Road NE, Walnut Street NE, Northwoods Avenue NE, and
Ridge Ave NE in Walnut Ridge Estates by construction of bituminous
wear course and appurtenances;
Project No. 99-25: Orchard Avenue SE and Bradford Street SE from Orchard Avenue
SE to 295' North by construction of bituminous wear course and
appurtenances (project formerly described as Orchard Avenue SE
in Schmidtbauer's 4th Addition);
Is Project No. 99 -26: 8th Avenue SW and Roberts Street SW in Bridgewater Estates and
South Lakewood Estates by construction of bituminous wear course
and appurtenances;
Project No. 99 -27: Heritage Avenue NW, Birdie Court NW, and Birdie Circle NW
in Fairway Estates by construction of bituminous wear course and
appurtenances.
You may at anytime prior to certification of the assessment to the County Auditor, pay the
entire assessment on such property, with interest accrued to the date of payment, to the City
Administrator. No interest shall be charged if the entire assessment is paid by November 15th,
1999. You may, at anytime thereafter, pay to the City Administrator the entire amount of the
assessment remaining unpaid, with interest accrued to December 31st of the year in which such
payment is made. Such payment must be made before November 15th or interest will be charged
through December 31 st of the succeeding year. If you decide not to prepay the assessment before
the date given above, the rate of interest that will apply is 10 percent (plus or minus) per year. The
right to partially prepay the assessment shall be until November 15, 1999.
The proposed assessment is on file for public inspection at the City Administrator's Office.
The total amount of the proposed assessment is $ 129,820.56 Written or oral objections will be
considered at the meeting.
No appeal may be taken as to the amount of an assessment unless a signed, written
• objection is filed with the City Administrator prior to the hearing or presented to the presiding officer
at the hearing. The Council may, upon such notice, consider any objection to the amount of a
proposed individual assessment at an adjourned meeting upon such further notice to the affected
property owners as it deems advisable.
PUBLICATION NO. 5276
LETTING NO. 101PROJECT NO. 99- 22199- 23199 - 24199- 25199- 26199 -27
PAGE 2
If an assessment is contested or there is an adjourned hearing, the following procedure will •
be followed:
The City will present its case first by calling witnesses who may testify by
narratives or by examination, and by the introduction of exhibits. After each
witness has testified, the contesting party will be allowed to ask questions.
This procedure will be repeated with each witness until neither side has
further questions.
2. After the City has presented all its evidence, the objector may call witnesses
or present such testimony as the objector desires. The same procedure for
questioning of the City's witnesses will be followed with the objector's
witnesses.
3. The objector may be represented by counsel.
4. Minnesota rules of evidence will not be strictly applied; however, they may
be considered and argued to the Council as
to the weight of items of evidence or testimony presented to the Council.
5. The entire proceedings will be tape recorded.
6. At the close of presentation of evidence, the objector may make a final
presentation to the Council based on the evidence and the law. No new •
evidence may be presented at this point.
An owner may appeal an assessment to District Court pursuant to Minnesota Statutes
Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30
days after the adoption of the assessment and filing such notice with the District Court within ten
days after service upon the Mayor or City Administrator.
Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in As discretion,
defer the payment of this special assessment for any homestead property owned by a person 65
years of age or older for whom it would be a hardship to make the payments. When deferment of
the special assessment has been granted and is terminated for any reason provided in that law,
all amounts accumulated, plus applicable interest, become due. Any assessed property owner
meeting the requirements of the law and the resolution adopted under it, may within 30 days of the
confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral
of payment of this special assessment on his property.
PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, MARCH 9TH, 1999 AND TUESDAY,
MARCH 16TH, 1999.
Project No. 99 -22 Island View Heights 1" and 2 Additions
Project No. 99 -23 Parkside 1st and 2" Additions
Project No. 99 -24 Walnut Ridge Estates
Project No. 99 -25 Orchard Avenue/Bradford Street
Project No. 99 -26 Bridgewater Estates and South Lakewood Estates
Project No. 99 -27 Fairview Estates
• Project includes completion of wear course paving
• All costs assessed per Subdivision Agreements
Development Estimate Actual
Island View Heights
1St Addition $960-1 $ 813.46
• 2nd Addition (Previously Paid, no additional assessments proposed
Parkside 1St and 2 Additions $560 — 660 $ 400.04
Walnut Ridge Estates
Apartments
Single - Family Lots
Orchard Ave. /Bradford St.
Village Cooperative
Broll's Pt Addition
Broll's 2nd Addition
Bridgewater Estates
& South Lakewood Est.
0
Fairview Estates
$11,800 — 14,000 $7
$700— 840 $ 612.41
$9 — 10.50/ff $
6.53/ff
$2,507.21
$
226.35
$
290.05
$720— 960 $
679.32
$850— 990 $
639.57
H:/PrajecVHearingl]999 1Assess -LIO 16,
March 23, 1999 ❖ 6:00 p.m.
0
RESOLUTION NO. 11170
RESOLUTION ADOPTING ASSESSMENT
LETTING NO. 1101PROJECT NOS. 99-22,99-23, 99 -24, 99-25,99-26,99-27
WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the
proposed assessment for improvement of:
Project No. 99-22: South Grade Court SW, Prairie View Drive SW, and West Store Drive SW in Island
View Heights 1 st and 2nd Additions by construction of bituminous wear course and
appurtenances;
Project No. 99-23: McDonald Drive SW, Harvest Street SW, and Barley Street SW in Parkside 1 st and
2nd Additions by construction of bituminous wear course and appurtenances;
Project No. 99-24: Hillcrest Road NE, Walnut Street NE, Northwoods Avenue NE, and Ridge Ave NE
in Walnut Ridge Estates by construction of bituminous wear course and
appurtenances;
Project No. 99-25: Orchard Avenue SE and Bradford Street SE from Orchard Avenue SE to 295' North
by construction of bituminous wear course and appurtenances (project formerly
described as Orchard Avenue SE in Schmidtbauer's 4th Addition);
Project No. 99 -26: 8th Avenue SW and Roberts Street SW In Bridgewater Estates and South Lakewood
Estates by construction of bituminous wear course and appurtenances;
Project No. 99-27: Heritage Avenue NW, Birdie Court NW, and Birdie Circle NW
in Fairway Estates by construction of bituminous wear course and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is
hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract
of land therein included is hereby found to be benefited by the proposed improvement in the amount of the
assessment levied against it
2. Such assessment shall be payable in equal annual installments extending over a period often (10)
years, the first of the installments to be payable on or before the first Monday in January, 2000, and shall bear
interest at the rate of percent per annum as set down by the adoption of this assessment resolution.
To the first installment shall be added interest on the entire assessment from November 1, 1999, until the 31st
day of December, 2000. To each subsequent installment when due, shall be added interest for one year on
all unpaid installments.
3. The owner of any property so assessed may, at any time prior to certification of the assessment
to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date
of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by
the 15th day of November, 1999; and he may, at any time thereafter, pay to the City Treasurer the entire
amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year
in which such payment is made. Such payment must be made before November 15, or interest will be
charged through December 31, of the next succeeding year.
4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County
Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and
paid over in the same manner as other municipal taxes.
Adopted by the Council this 23rd day of March, 1999.
0
Mayor
City Administrator
J--d'
RESOLUTION NO. 11171
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 101PROJECT NOS. 99 -22, 99 -23, 99 -24, 99-25,99-26,99-27
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of
Project No. 99 -22:
South Grade Court SW, Prairie View Drive SW, and West Shore Drive SW in Island
View Heights 1st and 2nd Additions by construction of bituminous wear course and
appurtenances;
Project No. 99-23:
McDonald Drive SW, Harvest Street SW, and Barley Street SW in Parkside 1 st and 2nd
Additions by construction of bituminous wear course and appurtenances;
Project No. 99-24:
Hlllcrest Road NE, Walnut Street NE, Northwoods Avenue NE, and Ridge Ave NE in
Walnut Ridge Estates by construction of bituminous wear course and appurtenances;
Project No. 99-25:
Orchard Avenue SE and Bradford Street SE from Orchard Avenue SE to 295' North by
construction of bituminous wear course and appurtenances (project formerly described
as Orchard Avenue SE in Schmidtbauer's 4th Addition);
Project No. 99-26: 8th Avenue SW and Roberts Street SW in Bridgewater Estates and South Lakewood
Estates by construction of bituminous wear course and appurtenances;
Project No. 99-27: Heritage Avenue NW, Birdie Court NW, and Birdie Circle NW
in Fairway Estates by construction of bituminous wear course and appurtenances;
and bids were received, opened and tabulated according to law, and the following bids were received complying with the
advertisement:
Wm Mueller & Sons, Inc. of Hamburg MN
Baueriy Bros., Inc. of Prinsburg MN
Amount Bid
$104,894.00
$132,788.08
u
and whereas, it appears that Wm Mueller & Sons, Inc. of Hamburg, MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Wm Mueller
& Sons, Inc. of Hamurg, MN, in the amount of $104,694.00, in the name of the City of Hutchinson, for the improvement
contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office
of the Director of Engineering.
2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made
with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract
has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 23rd day of March, 1999.
City Administrator
0
• PUBLICATION NO. 5278
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO.9
PROJECT NOS. 99- 131 99- 15!99- 16!99- 17199 - 20199- 28199- 29!99 - 30199 -31
TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the
Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN,
at 6:00 PM on the 23rd day of March, 1999, to consider the making of an improvement
of:
Project No. 99 -13: Hassan St SE and Selchow Avenue SE — South of Oakland
Avenue SE by construction of stone sewer, grading, gravel
base, curb and gutter, bituminous base and surfacing and
appurtenances;
Project No. 99 -15: 5th Avenue SW and Juergens Road SW from Dale Street to
Lynn Road by construction of stone sewer, sanitary sewer and
services, watermain and service, grading, gravel base, curb
• and gutter, bituminous base and surfacing and appurtenances
Project No. 99 -16: Shady Ridge Road NW 240' North of 7th Avenue NW by
construction of storm sewer, sanitary sewer and services,
watermain and service, grading, gravel base, curb and gutter,
bituminous base and surfacing and appurtenances
Project No. 99-17: Intersection of 4th Avenue SE and Ontario Street SE Railroad
Crossing by closing of Ontario Street SE and construction of
curb and gutter and appurtenances;
Project No. 99 -20: 8th Avenue SW from School Road to West Termini by
construction of trail completion and wear course, sidewalk and
appurtenances;
Project No. 99 -28: 1st Avenue SE and Monroe Street SE Railroad Crossing Area
by construction of storm sewer, sanitary sewer and services,
street reconstruction and appurtenances;
Project No. 99 -29: Oddfellows Park on T.H. 7 West, - west of SuperAmerica by
construction of trail, parking lot, wear course, and
appurtenances;
PUBLICATION NO. 5278
L9199- 13199- 15199- 16199 -17 199 - 20199- 28199- 29!99 - 30199 -31
PAGE 2
Project No. 99 -30: North High Drive NE Trailer Park by construction of watermain,
hydrant and appurtenances;
Project No. 99-31: Sidewalk repair in various locations throughout the City.
pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be
assessed for such improvement is the benefited property, for which property owners shall
receive mailed notice.
The estimated City Cost of said improvement is $554,970.23, with an Assessable Cost
of $449,442.48, for the total estimated cost of $1,004,412.71.
Such persons as desire to be heard with reference to the proposed improvement will be
heard at this meeting.
Dated: March 2nd, 1999
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER
YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN
BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. ,
PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, MARCH 11TH, 1999 AND
THURSDAY, MARCH 18TH, 1999.
9
0
PUBLICATION NO. 5283
ADVERTISEMENT FOR BIDS
LETTING NO. 9
PROJECT NOS. 99 -13, 99 -15, 99 -16, 99 -17, 99 -20, 99 -28, 99 -29, 99 -30, 99 -31
TO WHOM IT MAY CONCERN:
Hutchinson, Minnesota
Dated: March 23rd, 1999
The City Council of the City of Hutchinson, Minnesota, will receive bids at the Office of the City
Administrator until 1:30 pm on Monday, April 19th, 1999, and said bids will be opened at 2:00
pm in the Council Chambers of the Hutchinson City Center at 111 Hassan Street SE, Hutchinson,
Minnesota, for the improvement of:
Project No. 99-13: Hassan St SE and Selchow Avenue SE — South of Oakland Avenue
SE by construction of storm sewer, grading, gravel base, curb and
gutter, bituminous base and surfacing and appurtenances;
Project No. 99 -15: 5th Avenue SW and Juergens Avenue SW from Dale Street to Lynn
Road by construction of storm sewer, sanitary sewer and services,
water main and service, grading, gravel base, curb and gutter,
bituminous base and surfacing and appurtenances
Project No. 99 -17: Intersection of 4th Avenue SE and Ontario Street SE Railroad
Crossing by closing of Ontario Street SE and construction of curb
and gutter and appurtenances;
Project No. 99 -20: 8th Avenue SW from School Road to West Termini by construction
of trail completion and wear course, sidewalk and appurtenances;
Project No. 99-28: 1 st Avenue SE and Monroe Street SE Railroad Crossing Area by
construction of storm sewer, sanitary sewer and services, street
reconstruction and appurtenances;
Project No. 99-29: Oddfellows Park on T.H. 7 West, - west of SuperAmerica by
construction of trail, parking lot, wear course, and appurtenances;
Project No. 99-30: North High Drive NE Trailer Park by construction of watermain,
hydrant and appurtenances;
all in strict accordance with the Plans and Specifications on file in the Office of the Director of
Engineering.
The approximate major quantities of work involved are:
0
ITEM
150 mm MJ Hub Hydrant
25 mm Corporation Stop
25 mm Curb Stop & Box
Tap Service Piping 25 mm Copper
200 mm Waterrnain Ductile Iron CL 52
150 mm Watermain Ductile Iron CL 52
Connect to Existing Sanitary Sewer Service
200 mm PVC Pipe Sewer SDR 35, 0 -3 m Deep
Service Pipe 100 mm PVC SDR 35
600 mm Steel Casing Pipe (Jacked) Inc. 200 mm PVC SDR 35
450 mm RCP Sewer Des 3006 CL IV- Jacked
UNIT QUANTITY
Each
5
Each
16
Each
16
m
202
m
255
m
46
Each
15
m
10
m
165
m
25
m
27
PUBLICATION NO. 5283
LETTING NO. 9 1PROJECT NOS. 99 -13, 99 -15, 99 -17, 99 -20, 99 -28, 99 -29, 99 -30, 99 -31
PAGE 2
ITEM
UNIT
QUANTITY
30 mm RC Pipe Seer CLII I
m
70
300 mm CS Pipe Sewer
m
27
100 mm PE Corr Perf Pipe Drain
m
2075
Construct Catch Basin Design A
Each
10
Remove Curb & Gutter
m
925
Remove Concrete Sidewalk
m2
700
Remove Driveway Pavement
m2
520
Remove Bituminous Surfacing
m2
11739
Common Excavation (EV)
m3
6214
Aggregate Base (CV) Class 5
m3
4529
Aggregate Base (LV) Class 5
m3
694
Type MV Wearing Course Mixture
t
759
Type LV Non - Wearing Course Mixture
t
2610
Geotextile Filter Type 5
m2
11117
100 mm Concrete Sidewalk/Inc. 75 mm Class 5 Agg. Base
m2
923
200 mm Concrete Sidewalk/Inc. 75 mm Class 5 Agg. Base
m2
60
Concrete Curb & Gutter Design B618
m
911
125 mm Concrete Driveway Pavement
m2
520
200 mm Concrete Driveway Pavement
m2
62
Sodding Type Lawn
m2
6587
All bids shall be made on the Proposal Forms of the City and shall be accompanied by a
cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, •
Minnesota, for not less than five percent (5 %) of the amount bid. All checks or bid bonds will be
hell for thirty (30) days or until a contract is signed. Subsequent to that time, all non - forfeited
checks or bid bonds will be returned to the bidders.
All bids shall also be accompanied by the required Insurance Certificates as noted in the
specifications, and Certificate of Compliance with the Minnesota Worker's Compensation Law.
Bids shall be directed to the Director of Engineering, securely sealed and endorsed upon the
outside wrapper "LETTING NO. 9 /11 NOS. 99 -13, 99 -15, 99 -17, 99 -20, 99 -28, 99 -29, 99-
30, 99 -31 ". The City Council reserves the right to reject all bids and to waive any informalities and
irregularities.
Specifications and Proposal Forms are on file and are available from the Office of the
Director of Engineering, 111 Hassan Street SE, Hutchinson, MN 55350, and will be furnished on
request to any prospective bidder upon payment of $63.25 per set (NON- REFUNDABLE). The
successful bidder will be furnished free of charge, additional adequate number of specifications.
I/
Gary D. Plotz, ity AdrhWistrator
PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, MARCH 25TH, 1999, AND
THURSDAY, APRIL 1ST, 1999, AND IN THE CONSTRUCTION BULLETIN ON FRIDAY, MARCH
26TH, 1999 AND FRIDAY, APRIL 2ND, 1999.
0
Project No. 99 -13 Hassan Street SE and Selchow Avenue SE
Project No. 99 -15 5th Avenue SW and Juergens Road SW
Project No. 99 -16 Shady Ridge Road (Proposed for Deferral until 2000)
Project No. 99 -13 Hassan Street SF, and S ]chow Avenue SE
• Street Reconstruction generally between the existing curb lines
• Replace defective curb & gutter, driveway panels & storm sewer
• Reconstruct undersized watermain lateral
• City pays for watermain lateral work and sideyard frontage
• Estimated Assessments:
Street Improvements: $40 — 50 /front foot
Lots where driveway panels are replaced may pay an additional cost
. Typical 75' Wide Lot $3 — 3,750
Project No. 99 -15 5" Avenue SW and Tuergens Road SW
• Street Reconstruction generally between the existing curb lines
• Replace defective curb & gutter, driveway panels & storm sewer
• Reconstruct undersized watermain lateral on east block, including water
and sewer services
• City pays for watermain lateral work and sideyard frontage
• Estimated Assessments:
Street Improvements: $40 — 50 /front foot (w /o curb & gutter)
$52 — 62 /front foot (w /curb & gutter)
Water & Sewer Services $750- 900 /each (east block only)
Lots where driveway panels are replaced may pay an additional cost
Typical 66' Wide Lot
Street only (west block) $200 — 3,300
Street, curb & gutter (middle block) $3,400 — 4,100
Street, watermain, services (east block) $4,500 — 5,500
H: /Project /Hearing /1999 /Pub -L9
March 23,1999 ❖ 6:00 p.m.
♦ Will complete project design and go out for bids if
.•• • -• ' •
♦ Assessment Hearing to be held after bids, prior to
award of contract
♦ Actual final assessment costs to be calculated for
assessment hearing based on the actual project
costs.
♦ Interest rate will be determined by rate that city
receives for the project bonds.
i
♦ Full payment without interest by November 15th
♦ After November 15th, the assessments are certified to
tax rolls, with interest from November 1St
♦ Assessment on Tax Roll, 10 years with interest, Equal
Principal
♦ Deferment available for property owners, meeting
income guidelines, who are either over 65 years
old or disabled.
RESOLUTION NO. 11172
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS ON
• LETTING NO. 9 /PROJECT NOS. 99-13,99-15,99-17,99-20,99-28,99-29,99-30,99-31
AND REJECTING PROJECT NO. 99 -16
WHEREAS, a resolution of the City Council adopted the 2nd day of March, 1999, fixed a date for a
Council Hearing on the improvement of:
Project No. 99 -13: Hassan St SE and Selchow Avenue SE — South of Oakland Avenue SE by
construction of storm sewer, grading, gravel base, curb and gutter,
bituminous base and surfacing and appurtenances,
Project No. 99 -15: 5th Avenue SW and Juergens Avenue SW from Dale Street to Lynn Road
by construction of storm sewer, sanitary sewer and services, watermain and
service, grading, gravel base, curb and gutter, bituminous base and surfacing
and appurtenances
Project No. 99 -16: Shady Ridge Road NW 240' North of 7th Avenue NW by construction of stone
sewer, sanitary sewer and services, watermain and service, grading, gravel
base, curb and gutter, bituminous base and surfacing and appurtenances
Project No. 99 -17: Intersection of 4th Avenue SE and Ontario Street SE Railroad Crossing by
closing of Ontario Street SE and construction of curb and gutter and
appurtenances;
Project No. 99 -20: 8th Avenue SW from School Road to West Termini by construction of trail
• completion and wear course, sidewalk and appurtenances;
Project No. 99 -28: 1st Avenue SE and Monroe Street SE Railroad Crossing Area by construction
of storm sewer, sanitary sewer and services, street reconstruction and
appurtenances;
Project No. 99 -29: Oddfellows Park on T.H. 7 West, - west of SuperAmerica by construction of
trail, parking lot, wear course, and appurtenances;
Project No. 99 -30: North High Drive NE Trailer Park by construction of watermain, hydrant and
appurtenances;
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is hereby ordered as proposed in the resolution adopted the 2nd day of March,
1999, with the exception of Project No. 99 -16.
2. Project No. 99 -16 shall be rejected and will be considered for construction in the year 2000.
2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare
plans and specifications for the making of such improvement.
Adopted by the Council this 23rd day of March, 1999.
L J
Mayor
City Administrator
RESOLUTION NO. 11173
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO.9
PROJECT NOS. 99-13,99-15,99-16,99-17,99-20,99-28,99-29,99-30,99-31
WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of.
Project No. 99 -13:
Hassan St SE and Selchow Avenue SE — South of Oakland Avenue SE by construction
of storm sewer, grading, gravel base, curb and gutter, bituminous base and surfacing and
appurtenances;
Project No. 99-15:
5th Avenue SW and Juergens Avenue SW from Dale Street to Lynn Road by construction
of storm sewer, sanitary sewer and services, watermain and service, grading, gravel
base, curb and gutter, bituminous base and surfacing and appurtenances
Project No. 99 -16:
Shady Ridge Road NW 240' North of 7th Avenue NW by construction of storm sewer,
sanitary sewer and services, watermain and service, grading, gravel base, curb and
gutter, bituminous base and surfacing and appurtenances
Project No. 99 -17:
Intersection of 4th Avenue SE and Ontario Street SE Railroad Crossing by closing of
Ontario Street SE and construction of curb and gutter and appurtenances;
Project No. 99-20:
8th Avenue SW from School Road to West Termini by construction of trail completion and
wear course, sidewalk and appurtenances;
Project No. 99-28:
1 st Avenue SE and Monroe Street SE Railroad Crossing Area by construction of storm
sewer, sanitary sewer and services, street reconstruction and appurtenances;
Project No. 99 -29:
Oddfellows Park on T.H. 7 West, - west of SuperAmerica by construction of trail, parking
lot, wear course, and appurtenances;
Project No. 99 -30:
North High Drive NE Trailer Park by construction of watermain, hydrant and
appurtenances;
NOW, THEREFORE,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved.
2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an
advertisement for bids upon the making of such improvements under such approved plans and specifications. The
advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly
opened at 2:00 pm on Monday, April 19th, 1999, in the Council Chambers of the Hutchinson City Center by the City
Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council May 11 th,
1999, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility
is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of
responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by
cash deposit, cashiers check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount
of such bid.
Adopted by the Hutchinson City Council this 23rd day of March, 1999.
City Administrator
Mayor
0
•
•
C
Hutchinson City Center
111 Hassan Street SE
Rutchir o , MN 55350-2522
320- 587- 5151/Fax 320 - 2344240
M L R A N V M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Discussion of County-Wide Transit by County Engineer Rick Kjonaas
DATE: March 18, 1999
County Engineer Rick Kjonaas and County Commissioner representatives will beat the City Council
for a brief (10- minute) update on the status of the proposed County -Wide Transit system. Transit
Coordinator Brenda Ewing and I have had several meetings on this issue with the County, Mn/DOT
and the City of Glencoe and it appears as if the County has developed a strong plan to partner with
Sibley County in providing this service for all of McLeod County. There appeals to be support from
. the other involved agencies to move ahead with the project.
We will be asked at the first meeting in April to pass a "Resolution of Support" for consolidating
this service. This is required to meet the state and federal deadlines for preserving funding. At this
time we are considering this transfer to take place at the end of this year. We will need to verify the
general parameters of this partnership prior to the meeting of April 13'".
Please let me know prior to the meeting if you have any questions or comments.
cc: Gary Plotz— City Administrator
Brenda Ewing — Transit Coordinator
Ken Merrill — Finance Director
file: Transit
i
Printed m recycled paper -
�, -fit
COUNTYWIDE TRANSIT
• Introduce ourselves & reintroduce the topic
Transit task force: led by Mn /Dot
Hutchinson was represented
Developed the service outline
Gary sprynczynatyk & Rick Kjonaas asked by county Board to work
with Mn /Dot to secure the funding for 1999 and develop
implementation strategy.
outline of our given guidelines:
up and running this year (1999)
maintain existing levels of service
be aware of outlined financial commitments
be able to expand services as needed county -wide
There are options and issues .... many,though, are management details
find someone to run the system ... hire a manager
set up a successful framework
set up to be accountable to the partners
Right now we think we have found something very worthy of
consideration .... we're working on developing it ... Will share the
concept tonight. We've done similar presentations for county Board
• and city of Glencoe, the other financial partners. If all goes
well, we'll be firming up contract language and be back in contact
with you SOON.
A partnership with Sibley county who has a countywide transit
system and would be willing to partner and share overhead
costs.. Sibley county and McLeod County have much in common and have
several other joint ventures.
•
74,
PROPOSED FRAMEWORK FOR DISCUSSION
McLEOD AND SIBLEY COUNTY COMMUNITY TRANSIT
McLeod County desires to develop and maintain a countywide public transportation system serving the
needs of all McLeod County residents. System design was considered to put the project in a good
position to benefit from available efficiencies. McLeod County Commissioners urged a vigorous
schedule, including possibly partnering with other counties, all within the first few years of operation.
Sibley County has been very receptive in discussions to partner with them to build upon their existing,
successful, and growing transit system.
McLeod and Sibley Counties could merge the existing transit programs operating in the counties into one
system governed by a Joint Powers' Board. This project would involve consolidating the volunteer driver
program operated by McLeod Social Service Center, the Glencoe Area Health Care transit program, and
the Hutchinson Hutchmobile with the Trailblazer Community Transit Program in Sibley County. The
Trailblazer Community Transit program now includes the bus system and volunteer driver program. By
combining the programs, the two counties could share in the overall administrative costs. These costs
would be much greater if the two counties operate the system separately.
McLeod and Sibley Counties have existing joint ventures which have been very successful including the
Community Health Services Program, and the employee health insurance program. This joint powers'
arrangement would build on those successful relationships. Sibley County is not opposed to act as the
fiscal host and employer. The project will share the services of the Transit Manager and dispatching
• system. Additional capacity may be needed in the areas of accounting and dispatch.
Currently, many Sibley County consumers utilize medical services in McLeod County which are not
available in Sibley County, and likewise. Further, the Trailblazer Community Transit Program has
received many requests for their buses to travel to McLeod County.
The Minnesota Department of Transportation (MnDOT) has committed both operation and capital
funds for McLeod County and the funds must be applied for soon. They've also indicated their position
to not likely fund more than one project within any given county.
Within the very near future:
• The application to MnDOT from Mcleod County must be in no later than "April 15,1999;
" This would be accomplished through an amended 1999 Sibley County Management Plan;
" MnDOT is willing to provide technical assistance for the project;
• The McLeod County Board of Commissioners must pass a resolution to participate in the
two county project;
* The Sibley County Board of Commissioners must pass a resolution to participate in the
two county project• "(done 03/16/99!);
The McLeod County Board of Commissioners must seek resolutions from the appropriate
agencies or boards for the merging of the Glencoe and Hutchinson current transit
programs;
• • A Joint Powers' Board with appropriate agreements must be started;
• Sibley County must give notice of their intent to terminate the third party contract with the
Arlington Hospital; and,
• Personnel issues must be resolved.
0
Memorandum
To: Mayor & City Council
CC: Ken Merrill, Finance Director
Gary D. Plotz, City Administrator
From: Dolf Moon, Director PRCE rjyvr
Date: March 19, 1999
Re: MIGHTY DUCKS RESOLUTION
The Minnesota Amateur Sports Commission has informed us that a revision of our
resolution will be needed. To date this resolution has not been finalized. It will,
however, be distributed before the March 23 City Council meeting.
•
I apologize for any inconvenience this may cause.
/mjs
i
1
CITY OF HUTCHINSON
MEMO
Finance Department
September 4, 1998
There was early discussion of allowing the Cinema One LLP group to
have infrastructure costs paid by the city and repaid over a 10-
year period.
Marc Sebora is preparing the agreement for your approval and will
present it at Tuesday's meeting that would put this funding and
repayments in place. As.of now it appears the amount will be for
$18,516. Normally this work would have been completed under a
11 429" project and assessed to the property.
The work was contracted by the Cinema One LLP group directly but
would like to still have the long -term repayment option and the
reason for the agreement.
If agreed to by the council the money would come from the city
special assessment fund (old 1976 debt service funds). This is to
be considered a one -time agreement and not to be considered a
precedent for future consideration.
R, \HOC \�lI.4 D
0
• MEMORANDUM
0
0
TO: Mayor and City Council
FROM: John Olson, Asst. Public Works Dir.
RE: Consideration of Cemetery Fee Increases
DATE: 03/08/99
cc: John Rodebag, Dir. of Enginewmg/Public Works; Floyd Groehler, Cemetery Supervisor.
CEMETERY FEES
In 1997, a survey of fees charged by municipal cemeteries in Minnesota was conducted. The
average fees were compared to those charged by Oakland Cemetery. Fees at Oakland Cemetery
were below the average fees of other municipal cemeteries.
A rate increase of about half of the difference between Oakland Cemetery fees and average fees
was passed in 1997. The fees proposed for action at the March 23,1999 City Council meeting
bring Oakland Cemetery fees the rest of the way to being comparable to average fees at other
cemeteries.
Attached is a copy of a memorandum from Dobratz- Hantge Funeral Services expressing their
support for the proposed fees.
Fee increases can be expected every couple of years to keep Oakland Cemetery fees in line with
the average fees charged at municipal cemeteries.
We request that the City Council adopt the Cemetery Fee Schedule, as attached, and amend
Policy 2.22 to include these Cemetery fees.
a—,
1999 Cemetery Fees:
Description
Survey
Current
=
Perpetual
Avg.
fee
Care Fund
Single grave lot
$340
$31M
_
$175
Double grew lot
660
350
Lot -baby section
-
50
50
Lot - cremation section
-
Ns
150
Weekday Interment
352
300.:
....._ ..
25
WaekerKVhoNGy Interment
459
400
::
25
;::::
Winter weekday Interment
-
330
' ........:......::..:.:.
25
Whiter weeker4thoWfay "eminent
-
450
777
25
Weekday baby Interment
-
100
t2Fi,
25
WeekendRalday baby Interment
-
150
25
Wtrsx weekday baby irmterrrmord
-
175
25
Winter weekenNholidsy baby interment
-
225
-'
25
Weekday cremation interment
-
100
25
Weekendlholday cremation Interment
-
150
,�flf! }:
25
Winter wee kday crarrrmetiorm Informant
-
175
:-
25
Winter weokenditliday crernation Interment
-
225
:,.. -... .._ _ ,...
25
Vaulted aemairms
-
100
25
Late Funeral Charge (funerals arriving after 4:00 {OQ funerals past 4:30))
-
50
Diakeernent
-
500
-
Wkmterdisintermert
-
Wa
Weekend(holday disinterment
-
Ws
Holding vault fee (free If Interred at Oakland Cemetery)
-
50
-AO;:
50
Stone setting fermi
-
25
`; ::
30
Cemetery deed transfer
30
Chapel Rental (112 day morning or afternoon)
Fees to become effective April 15, 1999
It I ,, 1!.i
R
2 -23 -99
" 400 Glen Street South • Hutchinson, MN 55350 • (320 587 -2 • 1 -800- 937 -1728
Hutchinson City Council,
This letter is to inform you that we have reviewed the new fee's that Mr. Floyd Groehler
has proposed for Oakland Cemetery. We feel the new fees are fair and suggest that
Hutchinson City Council should approve them.
Sincerely,
Richard Hantge
•
Q..
Serving the Brownton and Hutchinson Areas
RECEIVED
MAR 1 21999
0
CITY OF HWCHriY.M ON
March 11, 1999
0
0
Hutchinson City Council
City Center
111 Hassan St SE
Hutchinson MN 55350
Dear Council Members,
The following is a request by the Mainstreet Association to reserve l" Ave. SE, between Main Street and
Hassan Street for the Farmers Market as we have in the past Below is our tentative schedule:
Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
Wednesday & Saturday
May 29
June 2, 5
June 9, 12
June 16, 19
June 23,26
June 30, July 3
July 7, 10
July 14, 17
July 21, 24
July 27, 31
August 4, 7
August 11, 14
August 18, 21
August 25, 28
Sept 1, 4
Sept 8, 11
Sept. 15, 18
Sept 22, 25
Sept 29, Oct 2
Oct. 6, 9
Oct. 13, 16
Oct. 20, 23
Oct. 27, 30
We know of one location change for the Saturday of the Arts & Crafts Festival. Because I am uncertain of
that date we will contact you as to what our plans for that Saturday will be.
Please contact me with any questions, and your decision on this matter.
Sincerely,
Carol J. Stark
Mainstreet Board Member
/-,z
CITY OF HUTCHINSON
POLICE SERVICES
TO: Mayor and Council
FROM: Steve Madson, Director of Police /Emergency Management Service
DATE: March 17, 1999 \(�„\��
RE: In-Car Video Systems 0� V
This department has researched the in-car video systems, which are available on the
market today. We have identified two that would meet the needs of the department to
record traffic stops so we can monitor the activities of patrol officers during these stops.
The two systems are:
Mobile Vision Cost per unit $3,795.00 X 6 = $22,770.00
Kustom Signals Cost per unit $4929.00 X 6 = $29,574.00
We would also need to purchase 6 spare wireless microphones @ $195.00 each for a total
of $1,170.00.
The money to purchase this equipment has been appropriated in the 1999 Capitol
Improvement budget.
I would recommend purchasing the Mobile Vision. The total cost would be $23,940.00 plus
tax.
If you have any questions or concerns, please contact me at your earliest convenience.
Akg
99 -01 -0003
0
Q i - P I
Mike Hibbs
MPH Inc.
422 South I V h Street
Adel, Iowa 50003
515 - 993 -3407 FAX: 515 - 993 -4970
Chief Steve Madsen
Hutchinson Police Department
10 Franklin Street SW
Hutchinson, MN 55350
QUOTATION
DESCRIPTION QUANTITY COST
Mobile Vision System VII standard equipment 6 $3795.00 /unit
Trunk Mounted VCR, enclosed in a
Tamper Resistant 14 gauge stainless steel case
Super compact, low light color camera, with built in zoom lens
Active Matrix Color LCD Monitor
Digitally encoded Wireless microphone with leather case
Wireless microphone receiver, mounted within VCR enclosure
Slim -line control head, featuring back lit push buttons
Grill light to indicate microphone status
Back Seat covert microphone
Two year warranty on VCR component
One year warranty on all other components
All mounts, cables, antennas, and hardware
Installation manual
Operation & Progr Manual
Toll free telephone assistance, if required.
TOTAL $22 9 770.00
Warranty
One -year limited warranty on all system components.
Two -year limited warranty on VCR
0
I
Eyewitness
onl
Includes:
• The #1 in -car video system of choice by law
enforcement agencies worldwide.
• Industrial -grade Panasonic and Sony
components designed for durability and longer
life in a patrol car environment.
Call for details!
Offer expires 3/31/99.
For information on Kustom's Year 2000 compliance
call toll-free 1 -8004KUSTOM
or visit our websrte at
wwwJantomsignals. com
Panasonic VHS Recorder
Heated Vault -type Locker
Overhead Control Console
Flip -down Color Monitor
Color Camera
12:1 Zoom Lens
Outside -view Record -on
Wireless Body Mic
Tone -Coded Squelch
One -year Warranty
Training & Policies
Shipping $35
Options/ Upgrades Available
Ask about our video tape kits and lww
you can get a free 2nd year warranty
on your recorder!
RADAR • LASER • IN -CAR VIDEO - and morel
Contact us for more information on Kustom Signals' complete lhw of products:
John Parenteau, District Manager
Sydney Burke, Inside Sales Representative
1- 800- 4KUSTOM (458 -7866)
7 - 9131492 -1400 - FAX 913/492-1703 - 800 - 458-7866 - em011 W@g'A.net
99 -01 -003
CITY OF HUTCHINSON
MEMO
Finance Department
March 19, 1999
Three bids were received for the purchase of 21 computers. Money
has been budgeted in the Capital Project Fund for this purchase
After review of the bids it would be recommend that the low bid of
$29,043.62 from Bennett Office Products /Computerland of Willmar be
approved by the City Council.
x� \vac \cro�uz.xao
•
0 r_ -.
u M O lt �
To: Honorable Mayor and City Council
From: Gary Plou, Randy DeVries, Lawemoe Winters
Date: March 17, 1999
The City of Hutchinson is privileged to have been chosen out of many
applicants to be awarded a matching grant from The Minnesota Office of
Environmental Assistance Capital Grants Program. The Hutchinson
composting facility has drawn interest from other communities here in the
state and elsewhere. The Minnesota Office of Environmental Assistance
feel this project can act as a model for other communities in the state. We
feel that this addition will add to the level of custom service for the residents
of the city and McLeod County. The addition of this facility is another
example of the constant strivers of all city departments to improve the level
of service to all city residents.
The Minnesota Office of Environmental Assistance has $1,389,671.00
available for this project. This will be a 50150 match with the city and county
showing the rest of the project. City $525,000, County $1244,079.00. We
recommend accepting $1,389.671.00 from OEA and the $1,244,079 from
McLeod County for this project.
•
L�
CITY OF HUTCHINSON
MEMO
Finance Department
' • 9 A a ► I ul R 801 112 W C1 DI: •:
It would be requested the city council set a special workshop time to discuss 1999 financing
issues including bonding.
0
G.
0
•
TO: Gary Plotz
FROM: Marc A. Sebora
DATE: March 23, 1999
MEMORANDUM
Z 41C
RE: The Solid Waste Processing Facilities Grant Agreement
Dear Gary:
At your request, I have had an opportunity to review the Solid Waste Processing Grant Agreement
between the City of Hutchinson and the State of Minnesota and I find that there is nothing out of
the ordinary in this Agreement. Basically, by accepting the Grant money from the State of
Minnesota, the City of Hutchinson agrees to build and operate a Solid Waste Processing Facility
that will composts food waste, yard waste and household hazardous waste. The most pertinent
parts of this Agreement are as follows:
1. The facility must be open for operation within two years of the date of this
Agreement.
2. The facility may be leased to entities other than the City as long as the State has been
consulted and approves of such a lease.
3. The City must abide by all of the terms and conditions of this Agreement and any
prior Grant applications.
4. There are certain items that would constitute a default and which would require a
repayment of the Grant money, namely;
r1
U
a. If the City fails to complete the project in accordance with the plans
and specifications.
b. If the City fails to maintain fire and extended coverage insurance on
the facility for its full and sureable value.
C. If the City prohibits the State from inspecting the books, papers and
other documents concerning the composting facility.
d. If the City does not let the State inspect the facility when requested
by the State.
`V—U,
March 23, 1999
• Page 2
e. If the City fails to complete its matching funds requirement (which
has already been approved by the Counsel).
As long as the City abides by the above conditions, there is nothing in this Document that would
prevent me from giving my recommendation to the City that this Agreement be entered into.
If you have any other questions, let me know.
Marc
•
•
STATE OF MINNESOTA
SOLID WASTE PROCESSING FACILITIES CAPITAL ASSISTANCE PROGRAM
GRANT AGREEMENT
by and between
the CITY OF HUTCHINSON
and the STATE OF MINNESOTA, acting through the
OFFICE OF ENVIRONMENTAL ASSISTANCE
19 IUVIORM
THIS AGREEMENT shall be effective as of the date it is executed by the Director, and
is made and entered into by and between city of Hutchinson (hereinafter referred to as the
"Public Entity', and the Office of Environmental Assistance (hereinafter referred to as the
"OEA"
WHEREAS, the Director of the OEA is empowered by Minn. Stat. §§ 115A.06, subd. 8
and 115A.54, subd. 2a to enter into this Agreement; and
WHEREAS, the OEA, pursuant to Minn. Stat. § 115A.54, subd. 2a, is empowered to
administer the Solid Waste Processing Facilities Capital Assistance Program in accordance with
the requirements of Minn. Stat. §§ 115A.49 -.541 and rules governing the Solid Waste Processing
Facilities Capital Assistance Program, Minn. R. 9210.0100 - .0180; and
WHEREAS, the Public Entity applied for a grant under the Solid Waste Processing
Facilities Capital Assistance Program, p ursuan t to the provisions of Minn. Stat. §§ 115A.49 -.541
and Minn. R. 9210.0100- .0180, for the construction of a permanent food waste composting
facility, yard waste composting facility, and household hazardous waste facility that includes
resource recovery as described in the Public Entity's final grant application, as amended and
contained in supplements and correspondence related thereto, which are on file at the OEA and
incorporated by reference into this Grant Agreement as Attachment C (hereinafter, "Project');
and
•
�- G.
WHEREAS, after reviewing the final grant application and all supplemental
documentation submitted by the Public Entity, the Director of the OEA found that the application
satisfied the requirements of Minn. Stat. § 115A.51, Minn. Stat. § 115A.54, subd. 2a, Minn. Stat.
§ 115A.541 and Minn. R. 9210.0160; and
WHEREAS, the Director of the OEA approved a grant to the Public Entity in an amount
not to exceed One Million, Three Hundred Eighty-Nine Thousand, Six Hundred and Seventy
One Dollars ($1,389,671); and
WHEREAS, the monies allocated to fund the grant to the Public Entity are the proceeds
of state general obligation bonds authorized to be issued under Article Xl, § 5(a) of the
Minnesota Constitution; and
WHEREAS, the Public Entity and the State Entity desire to set forth herein the
provisions relating to the granting of such monies and the disbursement thereof to the Public
Entity.
NOW, THEREFORE, in consideration of the grant described herein, the parties hereto do
hereby agree as follows:
Article I
DEFINITIONS
Section 1.01 Defined Terms. As used in this Agreement, the following terms shall have
the meanings set out respectively after each (such meanings to be equally applicable to both the
singular and plural forms of the terms defined), unless the contents hereof specifically indicate
otherwise:
A. "Agreement" - means this Grant Agreement for construction of a
permanent food waste composting facility, yard waste composting facility, and household
hazardous waste facility that includes resource recovery.
B. "Commissioner's Order" - means that certain "Order Amending Order of
the Commissioner of Finance Relating to Use and Sale of State Bond Financed Property"
executed by the Finance Commissioner on July 20, 1995.
2
C. "Declaration" - means a declaration in the form of Attachment A attached
hereto, indicating that the Facility is bond financed property within the meaning of the
G.O. Compliance Legislation, and is subject to certain restrictions imposed thereby.
D. "Event of Default' - means those events delineated in Section 2.05
hereinbelow.
E. "Facility" - means the permanent food waste composting facility, yard
waste composting facility, and household hazardous waste facility that includes resource
recovery, which is located on the real property located in the County of McLeod, State of
Minnesota, legally described in Attachment B attached hereto and incorporated herein by
reference.
F. "Fair Market Value" - means (i) the price that would be paid by a willing
and qualified buyer to a willing and qualified seller as determined by an appraisal which
assumes that any and all mortgage liens or encumbrances on the property being sold,
which negatively affect the value of the Facility, will be released, or (ii) the price bid by a
purchaser under a public bid procedure after reasonable public notice, with the proviso
that any and all mortgage liens or encumbrances on the property being sold, which
negatively affect the value of the Facility, will be released at the time of acquisition by
such purchaser.
G. "Finance Commissioner" - means the State of Minnesota acting through
its Commissioner of Finance, and any designated representatives thereof.
H. "G.O. Compliance Legislation" - means Minn. Stat. § 16A.695 (1996), as
such may subsequently be amended, modified or replaced.
I. "G.O. Bonds" - means the state general obligation bonds, issued under the
authority granted in Article XI, § 5(a) of the Minnesota Constitution, the proceeds of
which are used to fund the Grant, or any bonds issued to refund or replace such bonds.
i
3
J. "Grant" - means a grant of monies from the OEA to the Public Entity in an
amount of One Million, Three Hundred Eighty-Nine Thousand, Six Hundred and Seventy
One Dollars ($1,389,671).
K. "IRS Code" - means the Internal Revenue Code of 1986, as amended from
time to time, and all treasury regulations, revenue procedures and revenue rulings issued
p ursuan t thereto.
L. "Lessee" - means the entity which the Public Entity contracts with under a
Use Contract.
M. "Plans and Specifications" - means the plans and specifications which
delineate and describe the improvement, rehabilitation, or construction work to be
performed on the Facility.
N. "Project"- means the acquisition, improvement, renovation, rehabilitation,
and/or new construction of the Facility, as specified in Section 2.02 hereinbelow.
O. "Public Entity" - means city of Hutchinson.
P. "State Entity" - means the Office of Environmental Assistance or OEA.
Q. "Use Contract" - means a lease, management contract or other similar
contract between Public Entity and any other entity, and which involves or relates to the
Facility.
Section 1.02 Interpretation of Agreement. This Agreement shall be interpreted
pursuant to the laws of the State of Minnesota All attachments to this Agreement shall be
considered integral and enforceable parts of this Agreement.
Article II
GRANT
Section 2.01 Grant of Monies. The OEA shall issue the Grant to the Public Entity, the
proceeds of which shall be disbursed in accordance with the provisions contained hereinbelow.
The parties hereto do agree and acknowledge that the Grant is not intended to be a loan of
monies in any form or manner. •
11
Section 2.02 Use of Funds. By accepting the grant funds disbursed p ursuan t to this
Agreement, the Public Entity agrees to the following limitations:
A. The grant funds shall be used solely to finance eligible costs of the Project,
as defined in Minn. R 9210.0130, subp. 3 and in Attachment C, in such a manner as will
allow the Facility to be operated in the manner specified in Section 2.03.
B. The grant funds shall be used to cover eligible costs incurred only after the
effective date of this Agreement and within the time period specified in 2.03.
C. All Project costs must be incurred within three years of the effective date
of this Agreement. Any Project costs which have not been incurred within three years
from the effective date of this Agreement shall be ineligible for funding. All grant funds
that are not requested after four years from the effective date of this Agreement shall be
retained by the State Entity and shall not be available to the Public Entity.
Section 2.03 Operation of the Facility. The Public Entity shall construct and
commence operating the Facility or cause it to be operated, as described in Attachment C, within
three (3) years of the effective date of this Agreement. The Public Entity shall operate or cause
the facility to be operated and may enter into Use Contracts with Lessees to so operate the
Facility; provided that such contracts have been approved, in writing, by the State Entity and the
Finance Commissioner. The Public Entity shall also annually determine that the Facility is being
used and operated as a municipal solid waste processing facility, and shall supply a statement,
sworn to before a notary public, to such effect to both the State Entity and the Finance
Commissioner.
With respect to any program which will be operated in the Facility, the Public Entity
covenants with, and represents and warrants to, the State Entity that (i) it has the ability and a
plan to fund the program which will be operated in the Facility, (ii) it demonstrated such ability
and supplied such plan to the State Entity prior to the execution of this Agreement, and (iii) it
will not enter into a Use Contract with a Lessee unless such Lessee has demonstrated to the State
E
Entity that it has the ability and a plan to fund the program which Lessee intends on operating in
the Facility.
Section 2.04 Public Entity Representations and Warranties. The Public Entity
further covenants with, and represents and wan to the OEA:
A. It has legal authority to enter into, execute, and deliver this Agreement and
the Declaration, and all documents referred to in such documents, and it has taken all
actions necessary and incident to its execution and delivery of such documents.
B. This Agreement, the Declaration, and any and all other documents referred
to in such documents are the legal, valid and binding obligations of the Public Entity
enforceable against the Public Entity in accordance with their respective terms.
C. It will comply with all of the terms, conditions, provisions, covenants,
requirements, and/or warranties contained in this Agreement, the Declaration, the G.O.
Compliance Legislation, and the Commissioner's Order.
D. It has made no material false statement, or misstatement of fact, in
connection with its receipt of the Grant, and all of the information it previously submitted
to the OEA or which it will submit to the OEA in the future, relating to the Grant or the
disbursement of any of the proceeds of the Grant, is and will be true and correct.
E. It is not in violation of any provisions of its charter, or of the laws of the
State of Minnesota, and there are no actions, suits, or proceedings pending, or to its
knowledge threatened, before or by any judicial body or governmental authority, against
or affecting it relating to the Facility, and it is not in default with respect to any order,
writ, injunction, decree, or demand of any court or any governmental authority which
would impair its ability to enter into this Agreement and the Declaration, or to perform
any of the acts required of it in this Agreement and the Declaration.
F. Neither the execution and delivery of this Agreement or the Declaration,
nor compliance with any of the terms, conditions, requirements, or provisions contained
in any of such documents, is prevented by, is a breach of, or will result in a breach of, any
0
term, condition, or provision of any agreement or document to which it is now a party, or
by which it is bound.
G. The Facility will be newly constructed. All of such will be done in such a
manner as will allow the Facility to be operated in the manner specified in Section 2.03
hereinabove.
H. The
Facility and
the contemplated use thereof
will not violate any
applicable zoning
or use statute,
ordinance, building
code, rule
or regulation, or any
covenant or agreement of record, relating to the Facility.
I. The Project will be performed and completed in compliance with all
applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state, or
local political subdivisions having jurisdiction over the Facility.
J. All applicable licenses, permits and bonds required for the performance
and completion of the Project will be obtained.
• K. It will operate, maintain, and manage the Facility in compliance with all
applicable laws, statutes, rules, ordinances, and regulations issued by any federal, state or
local political subdivisions having jurisdiction over the Facility
L. It has fee simple title in the real property and will have fee simple title in
the structures and improvements, upon their completion, which are part of the Facility
and, in addition, will possess any and all easements necessary for the operation,
maintenance and management of the Facility in the manner specified in Section 2.03
hereinabove.
M. It will fully enforce the terms and conditions contained in any Use
Contracts to which it is a party.
N. It will fully comply with the matching funds requirement, if any, contained
in Section 5.02 hereinbelow.
O. It will supply or obtain sufficient funds to complete and fully pay for the
• Project.
7
P. It shall famish such satisfactory evidence regarding the representations is
and warranties described herein as may be required and requested in writing by either the
OEA or the Finance Commissioner.
Section 2.05 Events of Default. Any of the following shall, upon either the OEA .:r
the Finance Commissioner giving the Public Entity thirty (30) days notice thereof, and Public
Entity's failure to cure during such time period, constitute an Event of Default under this
Agreement.
A. If the Public Entity fails to complete the Project in accordance with the
Plans and Specifications, or fails to cause the Project to be so completed.
B. If the Public Entity fails to fully and completely pay for the completion of
the Project in accordance with the Plans and Specifications.
C. If, without the written consent of both the OEA and the Finance
Commissioner and while any G.O. Bonds are outstanding and unpaid, any part of the
Facility ceases to be used as a municipal solid waste processing facility. •
D. If, without the written consent of both the OEA and the Finance
Commissioner, the Public Entity sells, transfers, leases, encumbers, or otherwise conveys,
in any way or manner, whether voluntary, involuntary, or by action of law, all or any part
of its interest in the Facility, or amends or modifies any agreement relating to such sale
which had previously been so consented to and approved of by the Finance
Commissioner.
E. If, without the written waiver of both the OEA and the Finance
Commissioner and while any G.O. Bonds are outstanding and unpaid, the Public Entity
fails to annually determine that the Facility is being used as a municipal solid waste
processing facility as is required under Section 2.03 hereinabove.
F. If, without the written waiver of both the OEA and the Finance
Commissioner and while any G.O. Bonds are outstanding and unpaid, the Public Entity
•
8
• fails to annually supply the statement required under Section 2.03 hereinabove to both the
OEA and the Finance Commissioner.
G. If, without the written waiver of both the OEA and the Finance
Commissioner and while any G.O. Bonds are outstanding and unpaid, the Public Entity
fails to maintain, or cause to be maintained, fire and extended coverage insurance on the
Facility in an amount equal to the full insurable value of the Facility.
H. If the Public Entity, upon request, refuses to allow the OEA, auditors for
the OEA, the Legislative Auditor for the State of Minnesota, or the State Auditor for the
State of Minnesota, to inspect, audit, copy, or abstract, any and all of the Public Entity's
books, records, papers, or other documents relevant to the Grant, or the Facility.
1. If the Public Entity, while any G.O. Bonds are outstanding and unpaid,
refuses to allow the State Entity, after ten (10) days prior written notice to inspect the
Facility.
J. If, without the written waiver of both the OEA and the Finance
Commissioner the Public Entity fails to fully enforce any term or provision contained in a
Use Contract to which it is a party.
K. If the Public Entity fails to comply with the G.O. Compliance Legislation,
or the Commissioner's Order.
L. If the Public Entity fails to fully comply with the matching funds
requirements, if any, contained in Section 5.02 hereinbelow.
M. If any representation, covenant, or warranty made by the Public Entity
hereunder shall prove to have been untrue in any material respect, or materially
misleading as of the time such representation, covenant, or warranty was made.
N. If, without the written consent or waiver of both the OEA and the Finance
Commissioner, the Public Entity fails to fully comply with any provision, term,
condition, covenant or warranty contained in this Agreement or the Declaration.
0
0
Section 2.06 Notification of Event of Default.
A. The Public Entity shall fumish to both the OEA and the Finance
Commissioner, as soon as possible and in any event within seven (7) days after it has
obtained knowledge of the occurrence of each Event of Default, or each event which with
the giving of notice or lapse of time or both would constitute an Event of Default, a
statement setting forth details of each Event of Default, or event which with the giving of
notice or upon the lapse of time or both would constitute an Event of Default, and the
action which the Public Entity proposes to take with respect thereto.
B. If the OEA becomes aware of an Event of Default for which the Public
Entity has not provided notice, the OEA shall notify the Public Entity, which shall then
respond with the statement required in Section 2.06.A. hereinabove.
Section 2.07 Response to Notice of Default. The OEA may amend the terms and
conditions of this Agreement if the Public Entity supports the notice of default by documentation
that establishes to the satisfaction of the OEA one of the following: •
A. The Public Entity is in default due to circumstances beyond its control but
that the default can be cured within a reasonable and certain time specified in the
EtiO'�3! ::�1
B. The Public Entity is in default due to circumstances beyond its control and
that a variance from the terms of this Agreement can be made that will allow the original
objectives of the project to be accomplished.
Section 2.08. Remedies. Upon the occurrence of an Event of Default the OEA or the
Finance Commissioner may exert any or all of the following remedies.
A. The OEA may refrain from disbursing the proceeds of the Grant.
B. The Finance Commissioner, as a third party beneficiary of this Agreement,
may demand that all of the proceeds of the Grant already disbursed to the Public Entity be
returned to it, and upon such demand the Public Entity shall return such proceeds to the
Finance Commissioner.
10
C. Both the OEA and the Finance Commissioner, as a third party beneficiary
of this Agreement, may exert any additional remedies they may have in law or equity.
Section 2.09 Termination of Grant and Grant Agreement. If the Project is not
started within six months of the date of execution by the Director, or such later date as the Public
Entity and the State Entity may agree to in writing, then: (i) the State Entity's obligation to make
the Grant shall terminate, and (ii) if none of the Grant has been disbursed then this Agreement
shall terminate and no longer be of any force or effect.
This Agreement shall also terminate and no longer be of any force or effect upon the sale
of the Facility in accordance with the provisions contained in Section 3.05 hereinbelow, and
transmittal of all or a portion of the proceeds of such sale to the Finance Commissioner in
compliance with the provisions contained in Section 3.06 hereinbelow.
Section 2.10 Effect of Event of Default. If an Event of Default occurs and the Public
Entity is required to and does return the amount specified in Section 2.08.13. hereinabove to the
0 Finance Commissioner, then the following shall occur:
A. The Finance Commissioner shall, as soon as legally possible, use such
amount to redeem the G.O. Bonds.
B. The provisions, covenants, representations and/or warranties contained in
Sections 2.03, 2.04.G through 2.04.x, 2.04.M through 2.04.0, 2.05.A through 2.05.C,
2.05.E. through 2.05.G, 2.05.I, 2.05.J, 2.05.L, 2.08.13, 3.03, 3.04, 3.05.A, 4.01, 4.02, 5.01,
5.06, and 5.08 through 5.10, herein shall terminate and no longer be of any force or
effect; provided that all other Sections and provisions contained in this Agreement shall
survive and remain in full force and effect.
C. The amount returned by the Public Entity shall be credited against any
amount which shall be due to the Finance Commissioner under Section 3.06 hereinbelow,
and against any amount that becomes due and payable because of any other Event of
Default.
Article III
11
COMPLLANCE WITH G.O. COMPLIANCE LEGISLATION
AND THE COMMISSIONER'S ORDER
Section 3.01 State Bond Financed Property. The Public Entity and the OEA
acknowledge and agree that the Facility is "state bond financed property ", as such term is used in
the G.O. Compliance Legislation and the Commissioner's Order, and, therefore, the provisions
contained in such statute and order apply to the Facility and any Use Contracts relating thereto.
Section 3.02 Preservation of Tax Exempt Status. In order to preserve the tax exempt
status of the G.O. Bonds, the Public Entity agrees that during the time period that any G.O.
Bonds are outstanding and unpaid:
A. It will not use the Facility, or use or invest any proceeds of the Grant or
any other sums treated as "bond proceeds" under § 148 of the IRS Code including
"investment proceeds," "invested sinking funds," and "replacement proceeds," in such a
manner as to cause the G.O. Bonds to be classified as "arbitrage bonds" under § 148 of
the IRS Code;
B. It will deposit and hold any and all proceeds of the Grant which it receives
under this Agreement into a segregated non - interest bearing account until such funds are
used for payments for the Project in accordance with the provisions contained herein.
C. It will, upon written request, provide the Finance Commissioner any and
all information required to satisfy the informational requirements set forth in the IRS
Code including, but not limited to, §§ 103 and 148 thereof;
D. It will, upon direction from the Finance Co take such actions
and furnish such documents as the Finance Commissioner determines to be necessary to
ensure that the interest to be paid on the G.O. Bonds is exempt from federal taxation,
which such action may include either: (i) compliance with proceedings intended to
classify the G.O. Bonds as a "qualified bond" within the meaning of IRC § 141(e); (ii)
changing the nature and/or terms of the Use Contract so that it complies with Revenue
12
Procedure 93 -19; or (iii) compliance with Internal Revenue Code provisions, regulations,
or revenue procedures which amend or supersede the foregoing.
E. It will not otherwise use any of the proceeds of the Grant, including
earnings thereon, if any, or take, or permit to or cause to be taken, any action that would
adversely affect the exemption from federal income taxation of the G.O. Bonds, nor
otherwise omit, take or cause to be taken any action necessary to maintain such tax
exempt status, and if it should take, permit, omit to take, or cause to be taken, as
appropriate, any such action, it shall take all lawful actions necessary to rescind or correct
such actions or omissions, promptly upon having knowledge thereof.
Section 3.03 Use Contracts. Before the Public Entity enters into a use contract for
lease or management of all or a portion of the Facility, the Public Entity shall obtain the prior
written approval of the Minnesota Commissioner of Finance. Each and every Use Contract
which the Public Entity enters into must comply with the following requirements:
. A. It must contain a provision delineating the statutory authority under which
the Public Entity is entering into and executing the Use Contract, and must comply with
the substantive and procedural provisions of such statute.
B. It must contain a provision stating that the Use Contract is being executed
and entered into in order to carry out a specific governmental purpose, and must delineate
such governmental purpose.
C. It must be for a term, including any renewals that are solely at the option
of the Lessee, that is substantially less than the useful life of the Facility, but may allow
for renewals beyond the original term upon a determination by the Public Entity that the
use continues to carry out a specific governmental purpose, and must delineate such
governmental purpose. A term which is equal to or shorter than fifty percent (50 %) of
the useful life of the Facility will meet the requirement that it be for a time period which
is substantially shorter than the useful life of the Facility.
0
13
D. It must contain a provision which will provide for oversight by the Public
Entity. Such oversight may be accomplished by way of a provision that will require the
Lessee to provide to the Public Entity: (i) an initial program evaluation report; and (ii) a
program budget, at least annually, showing forecast program revenues and expenses *:)r
the next fiscal year.
E. It must allow for termination by the Public Entity in the event of a default
thereunder by the Lessee, or in the event that the governmental purpose delineated in the
Use Contract is terminated or changed.
F. It must require the Lessee to pay all costs of operation and maintenance of
the Facility, unless the Public Entity is authorized by law to pay such costs and agrees to
pay such costs.
G. If any monies are to be paid to the Public Entity under the Use Contract,
then it must contain a provision requiring that each and every party thereto shall, upon
direction by the Finance Commissioner, take such actions and furnish such documents to
the Finance Commissioner as it determines to be necessary to ensure that the interest to
be paid on the G.O. Bonds is exempt from federal income taxation.
H. It must be approved, in writing, by the Finance Commissioner, and any
proposed Use Contract which is not approved, in writing, by the Finance Commissioner
shall be null and void and of no force or effect.
I. If the amount of the Grant exceeds Two Hundred Thousand and No /100
Dollars ($200,000.00), then it must contain a provision requiring the Lessee, for one year
from the date of the Use Contract, to list any vacant or new positions it may have with job
services of the Commissioner of Economic Security for the State of Minnesota, or the
local service units, as required by Minn. Stat. § 268.66, Subd. 1 (1996), as such may
subsequently be amended, modified or replaced.
Section 3.04 Receipt of Monies Under a Use Contract. If the Public Entity receives
any monies under a Use Contract while any G.O. Bonds are outstanding, then a portion of such •
IEN
monies in excess of the amount the Public Entity needs, and is authorized to use, to pay the
operating expenses of the Facility, or to pay the principal, interest, redemption premiums, and
other expenses on debt related to the Facility, other than the debt on the G.O. Bonds and debt for
which the Public Entity has no financial liability, must be paid by the Public Entity to the
Finance Commissioner. The portion of such excess monies that the Public Entity shall pay to the
Finance Commissioner shall be determined and established by the Finance Commissioner, and,
absent circumstances which would indicate otherwise, such portion shall be determined by
multiplying such excess amount by a fraction the numerator of which is the amount of G.O.
Bonds, and the denominator of which is the total principal amount of all public debt financing
incurred with respect to the Facility other than public debt issued by a public entity for which it
has no financial liability.
Section 3.05 Sale of Facility. The Public Entity may not, and shall not, sell the
Facility, in whole or in part, unless all of the following provisions have been fully complied with.
A. The Public Entity determines, by official action, that it is no longer usable
or needed as a municipal solid waste processing facility or as part of the facility.
B. The sale is made as authorized by law.
C. The sale is for Fair Market Value.
D. The written consent of the Finance Commissioner has been obtained
The acquisition of the Facility at a foreclosure sale, acceptance of a deed -in -lieu of
foreclosure for the Facility, and/or enforcement of a security interest in personal property used in
the operation of the Facility, by a lender that has provided monies for the acquisition or
betterment of the Facility shall not be considered a sale of the Facility for the purposes of this
Agreement if after its acquisition of the Facility such lender operates the Facility in a manner
which is not inconsistent with the governmental program specified in Section 2.03 hereinabove
and such lender uses its best efforts to sell the Facility to a third party for Fair Market Value.
The ultimate sale and/or disposition of the Facility by the lender shall be deemed to be a sale of
E
15
the Facility for the purposes of this Agreement, and the proceeds thereof shall be disbursed in
accordance with the provisions contained in Section 3.06 hereinbelow.
Section 3.06 Proceeds of a Sale. Upon the sale of the Facility, in whole or in part, the
net proceeds thereof shall be disbursed in the following manner and order.
A. The first distribution from such net proceeds shall be to the Finance
Commissioner in an amount equal to the amount of the Grant, and, if the amount of such
net proceeds shall be less than the amount of the Grant, then all of such net proceeds shall
be distributed to the Finance Commissioner.
B. The remaining portion of such net proceeds, after the distribution specified
in Section 3.06.A hereinabove, shall be distributed to pay in full any outstanding public
or private debt incurred to acquire or better the Facility.
C. The remaining portion of such net proceeds, after the distributions
specified in Sections 3.06.A & B hereinabove, shall be divided and distributed in
proportion to the shares contributed to the acquisition or betterment of the Facilities by
public and private entities, including the State Entity, but not including any private entity
that has been paid in full, that supplied funds in either real monies or like kind
contributions for such acquisition and betterment, and the State Entity's distribution shall
be made to the Finance Commissioner. Such public and private entities may agree
amongst themselves as to any redistribution of such distributed funds.
The Public Entity shall not be required to pay or reimburse the State Entity for any funds
above and beyond the full net proceeds of such sale, even if such net proceeds are less than the
amount of the Grant, and are insufficient to redeem or defense the outstanding G.O. Bonds.
Section 3.07 Changes to G.O. Compliance Legislation or the Commissioner's
Order. In the event that the G.O. Compliance Legislation and/or the Commissioner's Order are
amended in a manner which reduces any requirement imposed against the Public Entity, or if the
Facility is exempted from the G.O. Compliance Legislation and the Commissioner's Order, then
the State Entity shall, upon written request by the Public Entity, enter into and execute an
16
amendment to this Agreement to implement herein such amendment to, or exempt the Facility
from, the G.O. Compliance Legislation or the Commissioner's Order.
Article IV
DISBURSEMENT OF GRANT PROCEEDS
Section 4.01 ' Condition Precedent to Disbursement of Grant. The obligation of the
OEA to disburse the proceeds of the Grant to the Public Entity is subject to the condition
precedent that the OEA shall have received the following on or before the date of the initial
RM _.: OTI
A. The Declaration in Attachment A duly executed by the Public Entity.
B. Evidence that (i) the Project will be completed in a manner that will allow
the Facility to be operated in the manner specified in Section 2.03 hereinabove, and (ii)
all applicable and required building permits and other permits for such completion of the
Project have been obtained.
C. Evidence that the Facility and the contemplated use thereof are permitted
by and will comply with all applicable use or other restrictions and requirements imposed
by applicable zoning ordinances or regulations, and have been duly approved by the
applicable municipal or governmental authorities having jurisdiction.
D. Evidence that the Public Entity has sufficient monies to pay for the
completion of the Project, along with any other expenses that may occur in conjunction
therewith.
E. Evidence that all applicable licenses, permits, and bonds required for the
performance and completion of the Project have been obtained.
F. Evidence that the Public Entity has fee simple title to the real property
upon which the Facility is, or will be, situated.
G. Evidence that the policies of insurance required under Section 5.03
hereinbelow are in full force and effect.
1
17
H. Evidence that the Public Entity has the ability and a plan to fund the
program which will be operated in the Facility.
I. Evidence that the Public Entity has fully complied with the matching
funds requirements, if any, contained in Section 5.02 hereinbelow.
Section 4.02 Disbursement of Grant. Upon compliance with the conditions delineated
in Section 4.01, the OEA shall disburse grant funds to the Grantee, on a reimbursement basis
only, as documentation of eligible costs incurred by the Grantee is received by the OEA. The
total obligation of the OEA shall not exceed One Million, Three Hundred Eighty-Nine Thousand,
Six Hundred and Seventy One Dollars ($1,389,671).
Any cost overruns incurred in the Project shall be the sole responsibility of the Grantee.
Article V
Section 5.01 Applicability. The provisions contained in this Article V shall apply to
the acquisition and construction of the Facility.
Section 5.02 Matching Funds. The Public Entity must obtain and supply the
following matching funds for the completion of the Project:
Fifty percent (50 %) of the eligible capital costs, and all other costs above the grant award
in order to assure sufficient funding to complete the entire project. Any and all matching funds
which are intended to meet the above delineated requirements must either be in the form of (i)
cash monies, (ii) legally binding commitments for monies, or (iii) equivalent funds or
contributions, including equity, which have been, or will be, used to complete and/or pay for the
Project.
Section 5.03 Change to G.O. Compliance Legislation or the Commissioner's
Order. In the event that the G.O. Compliance Legislation and/or the Commissioner's Order are
amended in a manner which reduces any requirement imposed against the Public Entity, or if the
Facility is exempted from the G.O. Compliance Legislation and the Commissioner's Order, then
the OEA shall, upon written request by the Public Entity, enter into and execute an amendment
18
to this Agreement to implement herein such amendment to the Facility from the G.O.
Compliance Legislation or the Commissioner's Order.
Section 5.04 Insurance. The Public Entity shall maintain, or cause to be maintained,
builders risk insurance and standard fire and extended coverage insurance on the Facility in an
amount equal to the full insurable value thereof. If the Public Entity elects to maintain general
comprehensive liability insurance on the Facility, then the Public Entity shall have the Finance
Commissioner named as an additional named insured therein. At the written request of either the
OEA or the Finance Commissioner, the Public Entity shall promptly furnish to the requesting
entity all written notices and all paid premium receipts received by the Public Entity regarding
such required insurance. The Public Entity shall maintain the insuran required by this section
for the term of this Agreement.
If damages which are covered by the insurance required hereinabove occurs to the
Facility, then the Public Entity shall, at its sole option and discretion, either (i) use the insurance
proceeds, or cause the insurance proceeds to be used, to fully or partially repair such damage and
to provide, or cause to be provided, whatever additional funds which may be needed to fully or
partially repair such damage, or (ii) sell the damaged Facility in accordance with the provisions
contained in Section 3.05 hereinabove. If the Public Entity elects to only partially repair such
damage, then the portion of the insurance proceeds which are not used for such repair shall be
applied in accordance with the provisions contained in Section 3.06 hereinabove as if the Facility
had been sold, and such amounts shall be credited against the amounts due and owing under
Section 3.06 upon the ultimate sale of the Facility. If the Public Entity elects to sell the damaged
Facility, then such sale must occur within a reasonable time period from the date the damage
occurred and the cumulative sum of the insurance proceeds plus the proceeds of such sale must
be applied in accordance with the provisions contained in Section 3.06 hereinabove, with the
insurance proceeds being so applied within a reasonable time period from the date they are
received by the Public Entity.
•
19
Section 5.05 Record Keeping and Reporting.
A. The Public Entity shall maintain, or cause to be maintained, books,
records, documents and other evidence pertaining to the costs or expenses associated with
the completion of the Project and operation of the Facility, and compliance with the
requirements contained in this Agreement, the Declaration, the G.O. Compliance
Legislation, and the Commissioner's Order, and upon request shall allow, or cause the
entity which is maintaining such items to allow, the OEA, auditors of the OEA, the
Legislative Auditor for the State of Minnesota, or the State Auditor for the State of
Minnesota, to inspect, audit, copy, or abstract, any and all of its books, records, papers, or
other documents relevant to the Grant. The Public Entity shall use, or cause the entity
which is maintaining such books and records to use, generally accepted accounting
principles in the maintenance of such books and records, and shall retain, or cause to be
retained, all of such books, records, documents and other evidence for a period of six (6)
years from the date that the Facility is fully completed and placed into operation. •
B. 1. The Public Entity shall prepare reports on the developmental and
operational history of the Project and Facility during the term of this Agreement. These
reports shall supply the information requested in Attachment D and shall maintain a
format consistent with Attachment D to this Agreement. If needed, the D may
require the submittal of such other information as the Director deems necessary to enable
the OEA to transfer knowledge and experience gained from the Project to other
communities in the State interested in replicating or developing similar projects.
2. Reports shall be submitted to the OEA according to the following
schedule:
a. The first report shall be due February 20th of the calendar
year following the year this Agreement becomes effective
(First report due February 20, 2000).
b. Subsequent reports shall be due annually on February 20th. •
Pic
• 3. In the event the Facility is sold to a private enterprise or public
entity, the purchase agreement between the Public Entity and the private enterprise or
other public entity shall transfer the obligation of meeting the reporting requirements of
Section 5.05.B of this Agreement to the private enterprise or Public Entity purchasing the
facility.
4. If the Facility will be operated by a public or private entity other
than the Public Entity, the reporting requirements set out in Section 5.05.13 of this
Agreement may be transferred to that entity without seeking the OEA's consent to
comply with the reporting requ set out in Section 5.05.13 of this Agreement. In
the event that the reporting requirements of Section 5.05.13 of this Agreement are
transferred to a project operator who fails to meet those requirements, it shall be the duty
of the Public Entity to remedy any deficiency.
5. In no event shall the reporting requirements of Section 5.05.13 of
this Agreement be waived or become inapplicable due to sale or lease of the Facility, or
due to the existence of an operating agreement or other agreement transferring operation
of the Facility from the Public Entity to any private enterprise or public entity.
6. If the Public Entity fails to comply with the reporting requirements
in Section 5.05 herein, it shall pay to the OEA liquidated damages in the following
amount: $500 for each month or part thereof that the reporting requirement is not met.
Section 5.06 Inspection of Facility. The Public Entity shall, upon request, allow, and
will require any entity to whom it leases any portion of the Facility to allow, the State Entity to
inspect the Facility.
Section 5.07 Data Practices. The Public Entity agrees, with respect to any data which
it possesses regarding the Grant, the Project, or the Facility, to comply with all of the provisions
and restrictions contained in the Minnesota Government Data Practices Act contained in
Chapter 13 of the Minnesota Statutes, as such may be amended, modified or replaced. The
. Public Entity further agrees to indemnify, save, and hold the OEA Director, the Finance
21
Commissioner, and the State of Minnesota, their agents and employees, harmless from all claims •
arising out of, resulting from, or in any manner attributable to any violation of any provision of
the Minnesota Government Data Practices Act, including legal fees and disbursements paid or
incurred to enforce the provisions contained in this Section.
Section 5.08 Non - Discrimination. The Public Entity agrees to not engage in
discriminatory employment practices in the completion of the Project, or operation and/or
management of the Facility, and it shall, with respect to such activities, fully comply with all of
the provisions contained in Minn. Stat. §§ 363.03 & 181.59 (1996), as such may subsequently be
amended, modified or replaced.
Section 5.09 Worker's Compensation. The Public Entity agrees to fully comply with
all of the provisions relating to worker's compensation contained in Minn. Stat. §§ 176.181,
subd. 2, and 176.182 (1996), as such may subsequently be amended, modified or replaced, with
respect to the completion of the Project, and the operation and/or management of the Facility.
Section 5.10 Antitrust Claims. The Public Entity hereby assigns to the OEA and the •
Finance Commissioner any and all claims it may have for overcharges as to goods and/or
services provided in its completion of the Project, and operation and/or management of the
Facility, which arise under the antitrust laws of the State of Minnesota or of the United States of
America.
Section 5.11 Prevailing Wages. The Public Entity agrees to comply with all of the
applicable provisions contained in Chapter 177 of the Minnesota Statutes, and specifically those
provisions contained in Minn. Stat. §§ 177.41 through 177.43 (1996), as such may subsequently
be amended, modified or replaced.
Section 5.12 Liability. The Public Entity and the OEA do both agree that they will be
responsible for their own acts and the results thereof to the extent authorized by law, and they
shall not be responsible for the acts of the other party and the results thereof. The Public Entity
acknowledges and agrees that the liability of both the OEA and the Finance Commissioner is
governed by the provisions contained in Minn. Stat. § 3.736 (1996), as such may subsequently be
22
amended, modified or replaced.
Section 5.13 Resolutions. The Public Entity agrees to comply with the resolutions
included as Attachment E to this Agreement.
Section 5.14 Amendments.
A. Except for extensions of time provided for in Section 5.14.D., all
amendments to this Agreement shall be in writing and shall be executed by the parties to
this Agreement, or their successors in office.
B. The Public Entity shall not make any changes affecting the development
and operation of the Project, as described in Attachment C, until after an amendment
authorizing the change has been executed by the OEA and the Public Entity.
C. If the Public Entity desires to amend this Agreement to modify the
development and operation of the Project, as described in Attachment C, in a manner that
will result in a reduction of the total eligible cost of the Project, the Public Entity shall
• return the proportionate amount of grant funding to the OEA.
D. An extension of time does not require the execution of an amendment by
all parties to this Agreement if it meets the criteria in this paragraph. The OEA may grant
an extension of any time schedule established in this Agreement if. (1) Public Entity
requests the extension in a timely manner; (2) good cause exists for the extension; and (3)
the extension will not cause or necessitate an extension of the term of this Agreement
Requests for extensions shall be in writing and shall specify the existing deadline from
which the extension is sought, the new deadline sought, and the reasons for the request
An extension is not effective unless it is approved in writing by the OEA.
E. The OEA will not consider nor agree to amendments to this Agreement
requesting additional grant funds.
Section 5.15 Relationship of the Parties. Nothing contained in this Agreement is
intended or should be construed in any manner as creating or establishing the relationship of co-
partners or a joint venture between the Public Entity, the State Entity, or the Finance
23
Commissioner, nor shall the Public Entity be considered or deemed to be an agent, •
representative, or employee of either the State Entity, the Finance Commissioner, or the State of
Minnesota in the performance of this Agreement, the completion of the Project, or operation of
the Facility.
The Public Entity represents that it has already secured, or will secure or cause to be
secured, all personnel and/or persons required for the performance of this Agreement and the
completion of the Project. Any and all personnel of the Public Entity, or other persons, while
engaging in the performance of this Agreement, the completion of the Project, or the operation
and/or maintenance of the Facility, shall not have any contractual relationship with either the
State Entity, the Finance Commissioner, or the State of Minnesota, and shall not be considered
employees of any of such entities. In addition, any and all claims that may or might arise on
behalf of said personnel or other persons while so engaged arising out of employment, or alleged
employment, including, but not limited to, claims under the Workers' Compensation Act of the
State of Minnesota, claims of discrimination against the Public Entity, its officers, agents, .
contractors, or employees shall in no way be the responsibility of either the State Entity, the
Finance Commissioner, or the State of Minnesota Such personnel or other persons shall not
require nor be entitled to any compensation rights or benefits of any kind whatsoever from either
the State Entity, the Finance Commissioner, or the State of Minnesota, including, but not limited
to, tenure rights, medical and hospital care, sick and vacation leave, Workers' Compensation,
Unemployment Compensation, disability benefits, severance pay and retirement benefits.
Section 5.16 Notices. In addition to any notice required under applicable law to be
given in another manner, any notices required hereunder must be in writing, and shall be
sufficient if personally served or sent by prepaid, registered, or certified mail (return receipt
requested), to the business address of the party to whom it is directed. Such business address
shall be that address specified hereinbelow, or such different address as may hereafter be
specified, by either party by written notice to the other:
To the Public Entity at: •
24
City of Hutchinson
111 Hassan Street, SE
Attention: Gary Plotz
To the OEA at
520 Lafayette Road North, Second Floor
St. Paul, MN 55155 -4100
Attention: Janet Berryhill, Project Manager
To the Finance Commissioner at:
Minnesota Department of Finance
400 Centennial Office Bldg.
658 Cedar St.
St. Paul, Minnesota 55155
Attention: Mr. Peter Sausen, Assistant Commissioner
Section 5.17 Assignment or Modification. This Agreement and the Declaration shall
be binding upon and inure to the benefit of the Public Entity and the OEA, and their respective
successors and assigns, provided, however, that neither the Public Entity nor the OEA may
assign any of its rights or obligations under this Agreement or the Declaration without the prior
written consent of the other party. No change or modification of the terms of provisions of this
Agreement or Declaration shall be binding on either the Public Entity or the OEA unless such
change or modification is in writing and signed by an authorized official of the party against
which such change or modification is to be imposed.
Section 5.18 Waiver. Neither the failure by the Public Entity, the OEA, or the Finance
Commissioner, as a third party beneficiary of this Agreement, in any one or more instances, to
insist upon the complete and total observance or performance of any term or provision hereof,
nor the failure of the Public Entity, the OEA, or the Finance Commissioner, as a third parry
beneficiary of this Agreement, to exercise any right, privilege, or remedy conferred hereunder, or
afforded by law, shall be construed as waiving any breach of such term, provision, or the right to
exercise such right, privilege, or remedy thereafter. In addition, no delay on the part of either the
Public Entity, the OEA, or the Finance Commissioner, as a third party beneficiary of this
Agreement, in exercising any right or remedy hereunder shall operate as a waiver thereof, nor
25
shall any single or partial exercise of any right or remedy preclude other or further exercise
thereof, or the exercise of any other right or remedy.
Section 5.19 Entire Agreement. This Agreement and the Declaration embod the
entire agreement between the Public Entity and the OEA, and there are no other agree. nts,
either oral or written, between the Public Entity and the OEA on the subject matter hereo
Section 5.20 Choice of Law and Venue. All matters, whether sounding = in or in
contract, relating to the validity, construction, performance, or enforcement of this Agreement or
the Declaration shall be controlled by and determined in accordance with the laws of the State of
Minnesota. Public Entity agrees and consents that all legal actions initiated with respect to or
arising from any provision contained in this Agreement shall be initiated, filed and venued in the
State of Minnesota District Court located in the City of St. Paul, County of Ramsey, State of
Minnesota.
Section 5.21 Severability. If any term or provision of this Agreement is finally judged
by any court to be invalid, the remaining terms and provisions shall remain in full force and
effect, and they shall be interpreted, performed, and enforced as if said invalid provision did not
appear herein.
Section 5.22 Counterparts. This Agreement may be executed in any number of
counterparts, each of which, when so executed and delivered, shall be an original, but such
counterparts shall together constitute one and the same instrument.
Section 5.23 Third -Party Beneficiary. The Public Entity and the OEA agree that the
public program to be operated in conjunction with the Facility will benefit the State of
Minnesota, and the provisions and requirements contained herein are for the benefit of both the
State Entity and the State of Minnesota. Therefore such entities acknowledge and agree that the
State of Minnesota, by and through its Commissioner of Finance, is and shall be a third -party
beneficiary of this Agreement.
Section 5.24 Additional Requirements. This Agreement shall terminate and no longer
be of any force or effect upon the sale of the Facility in accordance with the provisions contained
FM
in Section 3.05 herein, and transmittal of all or a portion of the proceeds of such sale to the
Finance Commissioner in compliance with the provisions contained in Section 3.06 herein.
IN TESTIMONY HEREOF, the Public Entity and the Office of Environmental
Assistance have executed this (Want Agreement on the day and date indicated immediately below
their respective signatures.
CITY OF HUTCHINSON
OFFICE OF ENVIRONMENTAL
ASSISTANCE:
M
Title
Date
(Attach certified copy of Board or
governing body resolution authorizing
execution by signatory.)
Approved as to form and execution by
the Public Entity's Attorney:
By
Date
AGA5930 v
J
a
Title
Date
Encumbered:
Office of Environmental Assistance
QI
Fiscal Officer
Date
27
• ATTACHMENT A
DECLARATION
The undersigned, as owner of fee title to the real property legally described on Attachment B,
which is attached hereto and made a part hereof ( "Property"), hereby declares that title to the
Property is hereby subject to the following restriction:
The Property is bond financed property within the meaning of Minn. Stat. § 16A.695, and
cannot be sold, mortgaged or otherwise disposed of by the public officer or agency which
has jurisdiction over it or owns it without the approval of the Minnesota Commissioner of
Finance, approval must be evidenced by a written statement signed by the Commissioner
of Finance and attached to the deed, mortgage or instrument used to sell, mortgage or
otherwise dispose of the Property.
Title to the Property shall remain subject to this restriction until (i) the restriction has been fully
complied with as evidenced by a written approval from the Minnesota Commissioner of Finance,
or (ii) a written release, releasing the Property from the restriction, signed by the Minnesota
Commissioner of Finance, is recorded in the real estate records relating to the Property.
Dated: CITY OF HUTCHINSON
• By.
Title:
By
Title:
STATE OF MINNESOTA )
)ss.
CITY OF HUTCHINSON )
The foregoing instrument was acknowledged before me this day of , 199
by , the Mayor of the City of Hutchinson, and
the
on behalf of the City of
Hutchinson, a political subdivision under laws of the State of Minnesota-
Notary Public:
Dated:
•
28
• ATTACHMENT B
1171"I 5Tll ,Ih *1IRi
FOOD WASTE COMPOSTING FACILITY, YARD WASTE COMPOSTING FACILITY,
AND HOUSEHOLD HAZARDOUS WASTE FACILITY THAT INCLUDES RESOURCE
RECOVERY
(Legal description of Real Property to be attached to Attachment B and submitted to the
OEA prior to OEA disbursement of any grant funds)
•
•
29
ATTACHMENT C
CITY OF HUTCHINSON
FOOD WASTE COMPOSTING FACILITY, YARD WASTE COMPOSTING FACILITY,
AND HOUSEHOLD HAZARD WASTE FACILITY THAT INCLUDES RESOURCE
RECOVERY
Solid Waste Processing Facilities Capital Assistance Grant Program (CAP)
Preliminary and Final applications are on file at the OEA.
11
30
E
CyYll'L1 7�1: ur ry:u.GY�7.�
FOOD WASTE COMPOSTING FACILITY, YARD WASTE COMPOSTING FACILITY,
AND HOUSEHOLD HAZARD WASTE FACILITY THAT INCLUDES RESOURCE
RECOVERY
Reporting Requirements for
IQ I M'(1) y lly a "IMLIM
0
31
MINNESOTA OFFICE OF ENVIRONMENTAL ASSISTANCE
SOLID WASTE PROCESSING FACILITIES ASSISTANCE PROGRAMS
ANNUAL
COMPOSTrN a6' PORT
FOR 19_
Section I - Title and Location
1. Project title:
Location (county, city /town /village, road):
2. Political subdivision(s) served by project:
3. Applicant names(s):
Address(es):
4. Project manager name:
address:
telephone number (with area code):
5. Facility operator name:
address:
0
telephone number (with area code):
0 Section II - Background and project description
6. Project Description. Briefly describe composting project, including:
(a) General overview of project (attach a flow chart, diagram, or other
simple graphic outline, if possible).
(b) Explain the composting method or combination of methods being provided
(e.g., enclosed vessel, aerated pile, windrow, or combined).
(c) Describe or diagram simply, the composting process from start to finish.
(d) State the operations schedule, including: receiving and processing
hours; operation hours /day; and operation days /week.
(e) What political subdivision(s) does the project serve - -list these and
include total population served (if known).
(f) What are the immediate and long -range goals for the project? (Cite
goals from the County Solid Waste Management Plan relative to com-
posting and explain how the program is to reach those goals.)
7. Waste Stream Com osition. Fill in Table I below, supplying the following
in�mation for each
(a) List materials in the waste stream coming to the composting facility
(Yard wastes, organics, glass, plastic, ferrous, aluminum, newspaper,
corrugated, manure, sewage sludge, etc).
(b) Estimate monthly tonnages of each material listed in column (a), above.
(c) Estimate percent of total waste stream of each material calculated from
column (b).
(d) Indicate amount currently being composted by carrying over only those
materials and amounts from (a) and (b) into this column, and totaling
these amounts.
(e) Indicate amount currently being recycled (if any) by carrying over
those materials and amounts from (a) and (b) into this column, and
totaling these amounts.
•
2
Table 1. Waste Stream Composition 19
(a) (b) (c)
Materials Amounts Percent of
ececeived o_taT
(TPM) as�te Stream
(d)
Amount
om osted
( PM
(e)
Amount
Rec ycled
P
0
100%
(f) Explain the method used to determine the percentage and tons of
materials in the waste stream. ( E.g. actual scale weights, estimates
based on volume calculations.
(g) Explain the procedures used to determine the amount of material
composted (and recycled, if applicable).
8. Landfill Abatement.
(a) Estimate the percentage of residuals remaining from the co- composting
process that must go to landfills (Subtract totals of columns (d) and
(e) from total in column (b), Table 1, then calculate percentage.)
(b) Specify types of rejects - -from the front, middle or end of the compost
process - -that are landfilled (e.g. white goods, plastics, dust, etc.)
(c) Estimate the percentage of the total waste stream that is being
diverted from the landfill as a result of this project (Table 1, add
total in column (e) to total in column (d).
3
9. Technical description of c�omposti_ng_facility. Use diagrams /flowcharts
• in�f narrative, ii pre erf� to n:
(a) Location of all equipment on a site layout plan (both current and
proposed).
(b) Location of all permanent and temporary buildings, shelters and compost
pads.
(c) Materials flow -- how all materials enter and leave site.
(d) Materials processing flow -- detailed outline of the entire integrated
project. (Include data on types of nitrogen and moisture sources added,
and indicate their mix ratios -- N: MSW: H20),
10. Administration and Labor. Describe the labor requirements to operate the
enter ems. fnc�the following:
(a) Organizational chart.
(b) Number of employees, specifying whether working in administration,
clerical, collection, processing, transporting, or other roles.
(c) Indicate total salary costs which would be:
- provided by applicant /operator
- provided by any labor subsidy programs (identify the program(s),
length of program(s), amount of subsidies). For those programs
dependent on labor subsidies, explain contingency plans should
subsidies be reduced or eliminated.
(d) Identify person(s) responsible for the overall program administration
and key portions of the project.
11. List all equipment purchased in the last 12 months which will be used at
the processing facility. Present the information in the format provided in
Table 2, Equipment Inventory.
4
Table 2. Equipment Inventory
Type (itemize and
specify by manufacturer)
Quantity
Capacity
Age
Life
Expectancy
Compost
grade
(1,2 or 3 )
Packaging &
Transport
method
Section III - Markets Background
12. Markets Information. Fill in Table 3, below, for each market for each RLo-
duct. i.e. "compost," "recycled ferrous," "recycled glass," "recycled paper,"
etc. involved in this project:
Table 3. Market Information
A
J
Buyer /User
Name &
location
Product
Contract?
Y/N
Quantity
Used
Quantity
limit
Compost
grade
(1,2 or 3 )
Packaging &
Transport
method
(a) Briefly specify how each buyer /user utilizes the compost.
•
5
(b) Discuss reliability and stability issues raised, if any.
(c) Identify any other problems and proposed solutions for improved marketing.
13. Compost Quality Control What mechanisms are in place for quality control?
Explain in -house and outside methods of doing analyses and the frequency of testing
for contaminants (e.g. heavy metals, PCB's, etc.).
NOTE: If this information is available from the "MPCA Quarterly Reports", you
may reference those sections and attach copies in lieu of an additional explana-
tion here.
Section IV - Public Coordination
14. Community Support and Integration.
(a) How has the composting program integrated with the community's existing
waste management practices (e.g. collection, transfer, resource recovery,
and disposal of garbage).
(b) How has the program been coordinated with public and private interests
(e /g., governmental entities, private industry and community groups)?
15. Public awareness ro ram. Briefly explain the program used to encourage public
participation in t e new solid waste processing facilities project, including:
(a) Target audience(s) description (e.g., K -12 students; residential; commer-
cial; local government officials.)
(b) Identify individuals or groups and the duties involved in implementing the
public awareness program (e.g., school officials -- hang posters and
announcements; community leaders -- slide presentations; county officials- -
PSA's and direct presentations).
(c) Types of media used (e.g. brochures, poster, canvassing, PSA's, paid adver-
tising, rallies, organization sponsorship, utility bill enclosure).
(d) Evaluation method for this program's effectiveness and any results.
Section V - Financial Background.
16. CaCa ital Cost of Project. Describe these costs, using the format given in Table
4, below —
0
A
Table 4. Capital Cost of Project
0
Capital Expenditures
Engineering /Architectural
Buildings
Scales
Utilities
Equipment
Land
TOTAL CAPITAL COST
17. Financial Arran ements. Describe how the facility was financed, including
total ebt service costs, using the format given in Table 5, below:
Table 5. Source of Funds /Debt Service 0
Source of Funds /Debt Service I Dollars
Applicant's Funds $
Other State Funds
Federal Funds
WMB Funds
Other I
TOTAL SOURCE OF FUNDS I $
Annual Debt Service I S
7
18. Financial Accounting.. Annual operations and maintenance costs /revenues.
40 Present this i' 'nformation in the format provided in Table 6, below:
Table 6. Annual 0 & M Costs /Revenues - 19
REVENUES:
1.
Secondary Material (tons sold)
(sales
revenues)
Grade 1 compost
tons
S
Grade 2 compost
tons
E
Ferrous
tons
S
Non - Ferrous
tons
S
News
tons
S
Ledger
tons
E
OCC
tons
S
.
Magazines
S
tons
Other
tons
S
Total Revenue from sale of Secondary
Materials
$
2.
Revenue from labor subsidies
$
3.
Revenue from grants (to be used
for operations)
$
4.
Revenue from any other revenue
source (identify
source)
$
TOTAL REVENUES
$
0
D
EXPENSES:
Processing Collection
Salaries:
Operating
Maintenance
Administrative
Employee Benefit
Fuel (gasoline)
Fuel (heat)
Public Education /Awareness
Electricity
Water and Sewer
Maintenance
Building
Equipment 0
Residue Removal
Other Overhead
Insurance
Professional Service
Debt Service
TOTAL COSTS
3
N ET PROFIT (LOSS) S
0 Section VI - Operation History
19. Describe the operational history of the project including:
- maintenance schedules;
- facility /equipment downtime, including technical problems encountered
and how those problems were resolved;
- unexpected costs incurred such as to repair equipment;
- warranty coverage;
- waste volumes processed relative to facility /equipment design capacity;
- Discussion on whether or not the immediate and long -range goals and
objectives of the applicant are being met by the project. If they
are not being met, explain why.
- Description of institutional (e.g., financing, marketing, political,
waste supply /collection, procurement, etc.) and technical barriers
encountered by the applicant during or since project development, and how
those barriers were resolved.
20. Additional comments:
0
10
0
Me I 13 1 - Wil8N
CITY OF HUTCHINSON
FOOD WASTE COMPOSTING FACILITY, YARD WASTE COMPOSTING FACILITY,
AND HOUSEHOLD HAZARDOUS WASTE FACILITY THAT INCLUDES RESOURCE
RECOVERY
RESOLUTIONS
(Please attach necessary resolutions)
Hutchinson City Council
•
•
32
E.J
RESOLUTION NO. 11113
FINAL APPLICATION RESOLUTION
MINNESOTA OFFICE OF ENVIRONMENTAL ASSISTANCE
SOLID WASTE PROCESSING FACILITIES
CAPITAL ASSISTANCE PROGRAM
FINAL APPLICATION FOR STATE ASSISTANCE
WHEREAS, the City of Hutchinson has made application to the Office of
Environmental Assistance for a capital assistance program grant to construct a
composting facility, including yard and food waste storage(bagging area, curing pads, a
leachate holding area and on -land filtration, approved by the MPCA, and has amended
the application for a Household Hazardous Waste Facility,
BE IT RESOLVED, by the Hutchinson City Council, that the City of Hutchinson
pledges to use all funds made available exclusively for the capital cost of the project and
to pay any additional amount by which the cost of the project exceeds the estimate by
appropriation to the construction fund of additional funds or proceeds of additional bonds
of the City of Hutchinson. The City of Hutchinson recognizes that any subsequent
withdrawal of allocated or additional funds of the City of Hutchinson will impair the
obligation of contract between the State of Minnesota, the City of Hutchinson and the
bondholders.
BE IT RESOLVED, that the City of Hutchinson will not accept recyclable
materials except for the transfer to a recycler, unless no other person is willing to accept
the recyclable materials.
BE IT FURTHER RESOLVED, that the Hutchinson City Council authorizes the
Director of Water/Wastewater and Resource Recovery to sign the Final Capital
Assistance Program Grant Application and the Capital Assistance Program Grant
Agreement on behalf of the City of Hutchinson.
Adopted by the City Council this 22 day of December, 1998.
0
ATTEST:
F RIPF M60922061A WIN "SK, W545
,..
MM lin To
Mayor
iECEIVED
JAN 21I'?
County of McLeod
830 11 th Street East
Suite 108
Glencoe, hUnnesota 55338
FAX (320) 8843410
COMMISSIONER RAY SAYERL
1,1 Qieena
Phone (320) 4LS-21 51
20775 Cade Avenw
Lester Pram. MN 55354
COMMISSIONER MELVIN DOSE
2nd Ostrra
Phone (320) 864 -3304
10762 Stine Hwy. 251
Glencoe. MN 5&1'!6
COMMISSIONER GRANT KNu130N
and Oftwg
Phol (320) - aloe
14267 CR7
Hukrdneon, MN 55350
COMMISSIONER SHELDON HIES
4n Olernct
PINK (320)557.5117
111a Jee4r7on Street sow,
Huft2wson. MN 55350
�I. J
t
J
UrSSIONER 6EV WANGERN
Sal DhvMa
PIKx (=) 587-680
19369 Judson Chide
Hu1CYraL MN 55350
NAM CRARY
County A&WdWa Wr
Phorr (320) 864 -1324
CouMaw
GMncoe. MN 553.'16
RESOLUTION 1198 -CB -74
WHEREAS the City of Hutchinson has made an amended
application for a Minnesota Office of Environmental Assistance
grant for a source separated composting program and a
household hazardous waste facility;
NOW, THEREFORE, BE IT RESOLVED, that the McLeod County Board .
of Commissioners supports this amended grant application
including the Household Hazardous Waste Facility.
BE IT FURTHER RESOLVED, that McLeod County agrees to
contribute the original $994,079 from resolution 198 -CB -32 and
an additional $250,000 for the Household Hazardous Waste
Facility.
Dated this 15th day of December, 1998.
Sheldon Nies, Board Chair
Ai v�
Nan Crary, my Administrator
McLEOO COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER
0
0
0
Hutchinson City Center
C
111 Hassan street SE
Hutchinson, N1N 55350-2522
320 - 587- 5151/Fax 320-2344240
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Consulting Agreements with SRF Consulting Group
Highway 15 South/Edmonton & Denver Avenues (1999 Letting No. 7)
Century Avenue and Dale Street Amendment (1999 Letting No. 4)
DATE: March 18, 1999
We have been working closely with SRF Consulting to keep both of these projects moving along
for construction this year. Both projects have adjacent development proposed that is dependent on
these improvements being completed in the fastest possible time period.
The Highway 15 South project is behind schedule, but approval from Mn/DOT is under way. SRF
Consulting must start on Plans & Specifications immediately in order to meet the opening of County
Fair Marketplace. The contract has not yet been prepared, but will be here for the Council meeting.
The Century Avenue/Dale Street project is needed to serve the proposed Ravenwood and "Welcome
to Our Home" developments. Additional work has been requested to verify the trunk sanitary sewer
design and location. This contract is also expected to be ready by the Council meeting.
cc: Gary Plotz —City Administrator
Cal Rice — Assistant City Engineer
file: 99/L4 and 99/L7
Printed on mycled paper -
J—,
Hutchinson City Center
0
111 Hassan Street SE
Hutchinson, MN 55350.2522
320.587 -515 VFax 320-234-4240
N E !V� A P D U i71
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Consulting Agreement with OSM & Associates
2n Avenue SE Bridge (and School Road Underpass)
DATE: March 18, 1999
The State and Federal government have extended the funding program for replacing and upgrading
existing bridges. There is the potential that we could get funding for our two existing deficient
bridges (2n Avenue SE and the Luce Line Trail Underpass of School Road). Since the City is
projected to overspend our State -Aid budget over the next 5 to 10 years, we have the strong potential
to get significant, if not full, funding for these projects.
In order to get on the list for this potential funding, we need to identify the needs and complete a
summary letter detailing the needs. We are proposing to have OSM & Associates complete this
work. The cost is proposed at $4,000 for 2' Avenue and $4,500 for the Luce Line Underpass. We
would propose to use funding from the year 2000 improvement bond or the Engineering Professional
Services budget. We believe that this has significant potential for improving the service of these
structures at substantial savings to the City.
We request that the Council consider approving the Consulting Agreement as presented.
cc: Gary P]otz— City Administrator
Cal Rice — Assistant City Engineer
Dolf Moon — Director of PRCE
John Olson — Assistant Public Works Director
file: MSA Bridges 1999
11
Printed on recycled p2per-
�` K
February 26, 1999
RECEIYEj)
MAR 0 ; 1999
Engineers
Architects
Planners
Surveyors
0
Mr. John Rodeberg, PE Wy01- ttu1QJ1PJWtV
City of Hutchinson
111 Hassan St. SE
Hutchinson, MN. 55350
Re: Proposal for Engineering Services
2nd Avenue Bridge Feasibility Study/ Luce Line Trail Underpass Drainage Study
Dear John:
Thank you for the opportunity to provide this proposal for engineering services related to
the 2nd Avenue bridge and the Luce Una trail underpass.
2nd Avenue Bridge
The 2nd Avenue bridge is an existing bridge crossing the Crow River with both hydraulic
and geometric deficiencies. The City is planning on replacing the bridge. OSM Is
proposing to provide a preliminary feasibility study to assist with acquiring funds for this
project-
The scope of services proposed by OSM Include:
• Assist with coordinating the funding request through MNDOT State Aid. We
anticipate that State Bridge Bonding money would be the most likely source,
although it Is also possible to request Federal Bridge Replacement funds.
• Prepare a schematic level bridge replacement evaluation. This effort would
evaluate factors such as proposed roadway /sidewalk bridge cross-section, bridge
length, number of spans, aesthetic requirements and proposed structural system.
We will Include the approach roadway nwxMications In this effort. A budgetary
construction cost estimate to implement the project would also be prepared.
• Prepare a summary level letter report documenting the efforts described above.
Luce Una Underoass
There are two existing box culverts in -place for a Luce Una underpass of an existing City
Street Currently, water drains off an adjacent site onto the Luce Una trail. The water
ponds in one of the box culverts. In addition, there are no guard rafts or reflectors on the
entrances to these box culverts, creating a potential safety problem. OSM proposes to
provide a design alternative study to correct these problems.
• Perform a topographic site survey of the affected portion of the Luce Una trail and
adjacent property where water could be stored. Create a topographical drawing of
the immediate affected area.
•
300 Park Pleas East
0776 Wffyrefe Bodevard
mi nsapolh,1101 55410 -1220
812- 396-15T75 FAX612- 080 -0773 1-O80.753-5775
Mr. John Rodeberg, PE
City of Hutchinson •
February 26, 1999
Page 2
• Investigate the surface water drainage and storage requirements for this area. Look at design
options to modify the grading to solve the drainage and water storage issues. We assume no
permit ft will be required and that the adjacent property Is owned by the City.
• Investigate the feasibility of modifying the end sections of the box culvert for the addition of g.iard
ralls and reflectors.
• Prepare a budgetary cost estimate to Implement the proposed design solutions.
• Prepare a summary level letter report documenting the efforts described above.
We propose that the above described scope of services be provided on a lump sum fee basis. We will
Invoice the City monthly, based on the portion of the work accomplished. Our proposed fee breakdown
is as follows.
2nd Avenue Bridge Study
• Assistance with Funding Request
$ 800
• Schematic Bridge Replacement Solution
2,800
• Summary Report
400
Total
$4,000
Luce Una Underpass
• Site Survey
$1,200
• Surface Water Drainage
2,000
• Box Culvert Modifications
300
• Budgetary Coat Estimate
000
• Summary Report
Total
$4,500
Please feel free to contact me at (800)753 -5775 If you have any questions regarding this proposal. Once
again, thank you for the opportunity to be of service.
Sincerely,
Orr- Sch•lenAsyron
& Associates, Inc.
_,� i tq4---
Bob IOlgore, P.E.
Vice President
u:lpuyOUNM 3IS.wp
9 —/<�
C
•
Hutchinson City Center
111 }lessen Street SE
Hutchinson, MN 55350.2522
370- 587- 5151/F= 320.234 -4240
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Approving Specifications for Library Roof Repairs
DATE: March 18, 1999
Mark Hensen and I are working on completing specifications for repairing the roof
on the Library. Mary Henke has noted that leaks are appearing almost daily and there
• is a significant concern that severe damage may occur to the building or it's
contents.This work was budgeted for completion this year.
We recommend approval of the specifications and advertising for bids at the earliest
possible date.
cc: GaryPlou— CityAdministrator
Mark Henson — Building Official
Mary Henke - Librarian
file: Library Roof (1999)
`J
PrinEed m recycled paper -
r 4
Hutchinson City Center
0
M E N't 0 R A N D
111 Hassan Street SE
Hutchinson, MN 5535x2522
320.587.5151/Fax 320.234 -4240
U M
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Subdivision Agreements for Island View Heights
3' d Addition (Revised)
4 Addition
DATE: March 18, 1999
Please find the above referenced Subdivision Agreements attached. The Developer
is currently proposing to design, construct and pay for all improvements. The City
will review the project for compliance with our specifications, and will be
considering a "Letter of Acceptance" when the improvements are completed to these
specifications.
We do have some concerns about the quality of the work, and issues related to private
streets, but believe that they are appropriately covered in these documents..
ce : Crary Plotz - City Administrator
Ken Merrill - Finance Director
Cal Rice - Assistant to City Engineer
John Olson - Assistant Public Works Director
Mark Hensen - Building Official
Dolf Moon - Director of PRCE
Mark Sebora- City Attorney
file: IVH3 and IVH4
f I- M
Printed an recycled paper -
• Island View Heights Third Addition
CITY OF HUTCHINSON, MINNESOTA
THIS AGREEMENT, made and entered into the day and
year set forth hereinafter, between Scenic Heights Investment, a
Minnesota partnership, by William H. Gilk, partner, hereinafter called
the "Subdivider ", and the City of Hutchinson, a Municipal
Corporation in the County of McLeod, State of Minnesota, hereinafter
called the "City';
WITNESSETH:
WHEREAS, the Subdivider is the owner and developer of property situated in the County of McLeod, State of
Minnesota, which has been surveyed and platted as Island View Heights Third Addition, and;
WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the
subdivision;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
I. It is understood and agreed that the Subdivider shall be responsible for all work associated with site
preparation and grading. All areas within the final plat, but outside of the rights -of -way, shall be graded
to within 0.5 feet of frial grade to allow for proper drainage, and the installation of utilities. The ponding
area shall be constructed to within 0.2 feet of approved grades. All soils shall be compacted to a minimum
of 90% Standard Proctor Density. All work shall conform to the approved Site Grading Plan, and shall
be completed prior to the commencement of construction on the site.
2. Subdivider shall complete all work noted in Paragraph No. 1, and provide a written verification from a
professional engineer or surveyor, prior to installation of utilities and/or issuance of building permits.
Any costs associated with these requirements shall be the sole responsibility of the Subdivider, and are
not financed through the City
3. It is agreed and understood that natural gas or electric distribution mains and services will not be
scheduled for installation until all provisions of paragraphs 1 and 2 of this section have been met. Staging
of this work has been discussed, and will be allowed pending written approval from Hutchinson Utilities
and Hutchinson Telephone.
4. The Subdivider shall provide all turf establishment and erosion control necessary to protect the utilities
and street improvements beyond the boulevard areas. The Subdivider shall also provide all erosion
control during site grading work, prior to infrastructure construction, necessary to meet local and state
requirements. The entire site shall be planted with perennial rye grass, or other erosion control plantings,
following completion of site grading.
5. It is understood and agreed that it shall be the Subdivider's responsibility to provide survey control points
for all infrastructure and site construction.
NH3Pege 1
=M
6. It is agreed and understood that the Subdivider shall be responsible for assuring that building
construction is completed in conformance with the preliminary plat and grading plan. It is essential
that the vertical and horizontal locations of the structure be verified to avoid conflict with
infrastructure and potential drainage damage. Any costs associated with correcting these conflicts
shall be the sole responsibility of the Subdivider.
1. The Subdivider hereby petitions the City to construct lateral and trunk sanitary sewer mains and
appurtenances, lateral and trunk watermain and appurtenances, sanitary sewer service leads, water service
leads, lateral and trunk storm sewer and appurtenances, curb and gutter, street grading, street base, atreet
surfacing, street signs and lighting, and appurtenances to serve the entire plat.
2. It is understood and agreed that the City under one or more contracts will install the improvements in
Paragraph No. 1. It is understood that, at the City's discretion, bituminous wear course shall be
constructed and assessed after 60% of all homes are constructed, but in no case later than 2001.
3. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall include
contracted costs, city administration and engineering costs. It is agreed that the Subdivider will have
RLK- Kuusisto Consulting complete the following at his own expense: Project design (including plans
and specifications), construction staking, general project administration and construction review, and
detailed as -built drawings in AutoCAD. The City shall complete the following at the noted percent of
construction cost. It is agreed and understood that . It is agreed and understood that these costs will be
paid prior to issuance of building permits for the development, and that these rates have been reduced in
consideration of work to be furnished and completed by the Subdivider's Consultant.
Design Review/Preliminary Layout 2.5%
Administrative /Prelim. Development 2.0%
Comprehensive Planning 1.5%
]epal/F iscal/Financ ial 1.0%
TOTAL CITY EXPENSE RATE 7.0%
4. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall be assessed
on a per unit basis for all costs associated with said plat. All assessments will be divided among the lots
as follows:
Lots 1 through 20 of the plat
New: If Developer wishes to have new costs assessed:
Half of the Cost of Prairie View Drive
All costs for Prairie View Circle
Half the costs for West Shone Drive from the east side of Prairie View Drive to the west end
of the project
Existing: 1/3 of assessment from A.R. No. 5016 (original principle $103,451.88) from 1997, plus
interest for Outlot B of Island View Heights 2' Addition
Deferred: 1/3 of assessment from A.R. No. 291 (original principle $28,116.79) from 1994, plus interest
for Outlot B of Island View Heights 2' Addition
These costs shall be assessed in 1999 for payment in 2000 based on an equal, per lot basis
E
IVfWar 2
�_.. _. I _I.-.__. rd ♦
New: If the Developer wishes to have new costs assessed, the remaining costs shall be deferred for
a period of 3 years, with all assessments activated, with interest, in 2001 for first payment in
2002, only if development in 4 Addition does not occur in 1999. Otherwise, assessments
to be activated for payment starting in 2000.
Existing: 2/3 of assessment from A.R. No. 5016 (original principle $103,451.88) from 1997 for Outlot
B of Island View Heights 2" Addition (Assessment to remain active)
Deferred: 2/3 of assessment from A.R. No. 291 (original principle $28,116.79) from 1994 for Outlot
B of Island View Heights 2" Addition (Assessment to remain deferred until development)
It is agreed and understood that each lot shall pay a Trunk Sanitary Sewer and Watermain connection fee.
This fee will compensate the City for improvements required to provide Trunk Sanitary Sewer and
Watermain access to the plat property boundary. This fee shall be collected at the time of building permit
issuance, and shall be at the rate in place at the time of permit issuance. The rates for 1999 will be $550
per unit for Sanitary Sewer and $325 per unit for Watermain, or as approved by the City Council of the
City of Hutchinson.
6. It is understood and agreed that any agreements regarding the method and procedure for assessments from
municipal improvements shall, at the sole option of the City, cease to be effective thirty-six months
following approval of the Subdivision Agreement by the City. The City may exercise the option granted
herein by giving written notice at any time, either before or after the expiration of the thirty six month
period, of the City's intention to nullify the method and procedure for spreading assessments under the
terms of the Subdivision Agreement. In the event the City so elects, all assessments subsequent to the
notice shall be spread and imposed pursuant to Chapter 429 of Minnesota Statutes or other applicable
laws. The written notice called for by this paragraph shall be given to the fee owner of the property as
disclosed by the records of the McLeod County Recorder or Registrar of Titles.
1. It is understood and agreed, that a Parks and Playground Contribution has been partially made to the City
in conjunction with the dedication of parkland in the Island View Heights plat. It is agreed and understood
that additional Parks and Playground contribution is required due to increased density proposed within
the plat, and that a suitable agreement will be made in conjunction with the City's PRCE Board, and the
fees paid, prior to issuance of Occupancy permits for any buildings on the site.
2. It is understood and agreed that the Subdivider shall pay a fee of $800 per unit as a municipal electric
service access charge, as noted by agreements with McLeod Cooperative Power Association (Coop).
These fees shall be collected with the building permit for all properties, unless otherwise noted in the
agreement with McLeod Cooperative Power Association. The checks shall be made out directly to the
"McLeod Cooperative Power Association ".
3. It is understood and agreed that the Subdivider shall, prior to installation of utilities, pay connection fees
for Electric and Gas Service to Hutchinson Utilities for all units to be served in the final plat. These costs
are $150 for 100 -amp service or $200 /unit for 200 -amp Electric Service, and $150 /unit for Gas Service
or as in affect with Hutchinson Utilities at the time of development. These fees include the standard
connection to each house, and include required meters. Services larger than the standard residential sizes
will be at an additional cost.
0
NH3 Page 3
I . It is understood and agreed that all work proposed to be to become the responsibility of the City shall
conform to all City and State specifications. The Developer shall be responsible for assuring that all work
meets these requirements. Work not meeting these specifications will require to be repair or replacement
by the Developer prior to the City of Hutchinson taking jurisdiction over them. A "Letter of Acceptance"
shall be prepared and signed by the City and the Developer at the time of City acceptance.
2. It is understood and agreed that all local, state and federal permits required to be obtained for the
development shall be the responsibility of the Subdivider.
3. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of
the parties.
4. It is understood and agreed that the City shall record this agreement at the McLeod County Recorder's
Office or McLeod County Registrar of Titles Office, and that no Building Permits will be issued until said
Agreement is recorded and a certified copy of this agreement is provided to the City. The Subdivider
shall pay all costs associated with said recording.
FEE OWNER:
SCENIC HEIGHTS INVESTMENT
William H. Gilk, Partner 0
STATE OF MINNESOTA The foregoing instrument was acknowledged before me this
_ day of 1998, by William H. Gilk,
COUNTY OF Partner, Scenic Heights Investment, Fee Owner.
Notary Public County, Minnesota
My Commission Expires
APPROVED BY THE HUTCHINSON CITY COUNCIL THE _ DAY OF 19�
CITY OF HUTCHINSON:
MARLIN TORGERSON, MAYOR GARY D. PLOTZ, CITY ADMINISTRATOR
STATE OF MINNESOTA The foregoing instrument was acknowledged before me this
_day of 1998, by Marlin Torgerson,
COUNTY OF Mayor and Gary D. Plotz, City Administrator of the City of
Hutchinson.
Notary Public, County, Minnesota
My Commission Expires
rVH3Pege 4
Island View Heights Fourth Addition
CITY OF HUTCHINSON, MINNESOTA
THIS AGREEMENT, made and entered into the day and
year set forth hereinafter, between Scenic Heights Investment, a
Minnesota partnership, by William H. Gilk, partner, hereinafter called
the "Subdivider ", and the City of Hutchinson, a Municipal
Corporation in the County of McLeod, State of Minnesota, hereinafter
called the "City';
WITNESSETH:
WHEREAS, the Subdivider is the owner and developer of property situated in the County of McLeod, State of
Minnesota, which has been surveyed and platted as Island View Heights Fourth Addition, and;
WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the
subdivision;
NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS:
1. It is understood and agreed that the Subdivider shall be responsible for all work associated with site
preparation and grading. All areas within the final plat, but outside of the rights -of -way, shall be graded
to within 0.5 feet of final grade to allow for proper drainage, and the installation of utilities. The ponding
area shall be constructed to within 0.2 feet of approved grades. All soils shall be compacted to a minimum
of 90% Standard Proctor Density. All work shall conform to the approved Site Grading Plan, and shall
be completed prior to the commencement of construction on the site.
2. It is agreed and understood that natural gas or electric distribution mains and services will not be
scheduled for installation -until all provisions of paragraphs I and 2 of this section have been met. Staging
of this work has been discussed, and will be allowed pending written approval from Hutchinson Utilities
and Hutchinson Telephone.
3. The Subdivider shall provide all turf establishment and erosion control necessary to protect the utilities
and street improvements beyond the boulevard areas. The Subdivider shall also provide all erosion
control during site grading work, prior to infrastructure construction, necessary to meet local and state
requirements. The entire site shall be planted with perennial rye grass, or other erosion control plantings,
following completion of site grading.
4. It is understood and agreed that it shall be the Subdivider's responsibility to provide survey control points
for all infrastructure and site construction.
is I. It is agreed that the Subdivider will have RLK- Kuusisto Consulting complete the following at his own
expense: Project design (including plans and specifications), construction staking, general project
ivrtaaap
-M.
administration and construction review, and detailed as -built drawings in AutoCAD. The City shall
complete the following at the noted percent of construction cost. It is agreed and understood that these
costs will be paid prior to issuance of building permits for the development, and that rates have been
reduced in consideration of work to be furnished and completed by the Subdivider's Consultant.
Design Review/Preliminary Layout 2.5%
Administrative/Prelim. Development 2.0%
Comprehensive Planning 1.5%
TOTAL CITY EXPENSE RATE 7.0%
2. It is understood and agreed that the all assessments against the property shall be assessed on a per unit basis
for all costs associated with said plat. All assessments will be divided among the lots as follows:
New: (If Developer wishes new costs to be assessed) Half of the Cost of Prairie View Drive
Existing: 2/3 of assessment from A.R. No. 5016 (original principle $103,451.88) from 1997 for Outlot
B of Island View Heights 2' Addition (Assessment to remain active)
Deferred: 2/3 of assessment from A.R. No. 291 (original principle $28,116.79) from 1994 for Outlot
B of Island View Heights 2n Addition (Assessment to remain deferred until development)
3. It is agreed and understood that each lot shall pay a Trunk Sanitary Sewer and Watermain connection fee.
This fee will compensate the City for improvements required to provide Trunk Sanitary Sewer and
Watermain access to the plat property boundary. This fee shall be collected at the time of building permit
issuance, and shall be at the rate in place at the time of permit issuance. The rates for 1999 will be $550
per unit for Sanitary Sewer and $325 per unit for Watermain, or as approved by the City Council of the
City of Hutchinson.
4. It is understood and agreed that any agreements regarding the method and procedure for assessments from
municipal improvements shall, at the sole option of the City, cease to be effective thirty-six months
following approval of the Subdivision Agreement by the City. The City may exercise the option granted
herein by giving written notice at any time, either before or after the expiration of the thirty six month
period, of the City's intention to nullify the method and procedure for spreading assessments under the
terms of the Subdivision Agreement. In the event the City so elects, all assessments subsequent to the
notice shall be spread and imposed pursuant to Chapter 429 of Minnesota Statutes or other applicable
laws. The written notice called for by this paragraph shall be given to the fee owner of the property as
disclosed by the records of the McLeod County Recorder or Registrar of Titles.
1. It is understood and agreed that all street construction, potential future reconstruction, and maintenance
outside of rights -of -way, including snow removal, shall be the responsibility of the Subdivider and/or
Association. All construction shall meet the appropriate standards of construction (City and Mn/DOT
Specifications). The street shall meet city structural standards for residential streets (currently 12" of
gravel over geotextile fabric, with 3" of bituminous). The geometric design of all private streets shall be
reviewed and approved by the City, and must meet emergency services accessibility standards.
0
•
2. It is agreed and understood that lateral sanitary sewer and watermain 8" or greater in diameter, and storm
sewer lines greater than 12" in diameter (but not including farm tile lines) located within easement areas
shall be considered a portion of the municipal system. Due to the limited work environment created by
closely spaced buildings, the location of private streets and abundant driveways, and other potential
conflicts in excess of those usually found in areas with public utilities, it is also agreed and understood
WH4Peae 2
that the City will not be responsible for restoration of areas disturbed by maintenance, repair and/or
replacement of these municipal utilities. It is agreed that the City of Hutchinson will perform general
maintenance and repair of these lines. All restoration of disturbed areas, outside of regrading disturbed
• areas to the previous general grade, shall be the responsibility of the Subdivider, association or assignees.
Shrubs, flowers, trees, driveways, fences or other encroachments within the easement areas shall be
installed within easement areas at the risk of the proputy owner /Association.
3. It is understood and agreed that it shall be the Subdivider's responsibility to locate, reconnect and/or
reconstruct all drain tile lines through the property.
4. It is agreed and understood that the Subdivider shall be responsible for assuring that building construction
is completed in conformance with the preliminary plat and grading plan. It is essential that the vertical
and horizontal locations of the structure are verified to avoid conflict with infrastructure and potential flood
or drainage damage. Any costs associated with these conflicts and potential relocations of utilities and/or
structures shall be the sole responsibility of the Subdivider.
It is understood and agreed, that a Parks and Playground Contribution has been partially made to the City
in conjunction with the dedication of parkland in the Island View Heights plat. It is agreed and understood
that additional Parks and Playground contribution is required due to increased density proposed within
the plat, and that a suitable agreement will be made in conjunction with the City's PRCE Board, and the
fees paid, prior to issuance of Occupancy permits for any buildings on the site.
2. It is understood and agreed that the Subdivider shall pay a fee of $800 per unit as a municipal electric
service access charge, as noted by agreements with McLeod Cooperative Power Association (Coop).
• These fees shall be collected with the building permit for all properties, unless otherwise noted in the
agreement with McLeod Cooperative Power Association. The checks shall be made out directly to the
"McLeod Cooperative Power Association ".
3. It is understood and agreed that the Subdivider shall, prior to installation of utilities, pay connection fees
for Electric and Gas Service to Hutchinson Utilities for all units to be served in the final plat. These costs
are $150 for 100 -amp service or $200 /unit for 200 -amp Electric Service, and $150 /unit for Gas Service
or as in effect with Hutchinson Utilities at the time of development. These fees include the standard
connection to each house, and include required meters. Services larger than the standard residential sizes
will be at an additional cost.
It is understood and agreed that all work proposed to be to become the responsibility of the City shall
conform to all City and State specifications. The Developer shall be responsible for assuring that all work
meets these requirements. Work not meeting these specifications will require repair or replacement by
the Developer prior to the City of Hutchinson taking jurisdiction over them. A "Letter of Acceptance"
shall be prepared and signed by the City and the Developer at the time of City acceptance.
2. It is understood and agreed that all local, state and federal permits required to be obtained for the
development shall be the responsibility of the Subdivider.
3. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of
M the parties.
NHNPage 3
4. It is understood and agreed that the City shall record this agreement at the McLeod County Recorder's
Office or McLeod County Registrar of Titles Office, and that no Building Permits will be issued until said
Agreement is recorded and a certified copy of this agreement is provided to the City. The Subdivider
shall pay all costs associated with said recording.
FEE OWNER:
SCENIC HEIGHTS INVESTMENT
William H. Gilk, Partner
STATE OF MINNESOTA
COUNTY OF
The foregoing instrument was acknowledged before me this
_ day of 1998, by William H. Gilk,
Partner, Scenic Heights Investment, Fee Owner.
Notary Public,
My Commission Expires
County, Minnesota
APPROVED BY THE HUTCHINSON CITY COUNCIL THE _ DAY OF
CITY OF HUTCHINSON:
19�
E
MARLIN TORGERSON, MAYOR GARY D. PLOTZ, CITY ADMINISTRATOR 0
STATE OF MINNESOTA The foregoing instrument was acknowledged before me this
_day of 1999, by Marlin Torgerson,
COUNTY OF Mayor and Gary D. Plotz, City Administrator of the City of
Hutchinson.
Notary Public, County, Minnesota
My Commission Expires
THIS INSTRUMENT WAS DRAFTED BY:
John P. Rodeberg
Director of Engineering
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350 -2522
612 - 2344209
n
LJ
NN/Par 4
NOTES
TEAM LEADERSHIP MEETING
MARCH 23,1999
•: :• AID u:l►I ►:► ►•. : u•
Dolf Moon made a preliminary presentation. A "Framework for Agreement" was
distributed for discussion purposes. Concerns were discussed regarding additional snow
removal. Jeff Haag requested a cost analysis and pro - forma. Gary Plotz suggested doing
it on a time and material basis the first year, as a cost analysis may be very difficult. Dolf
will move forward and put a budget together.
Dolf and Mark have been in contact with the Amateur Sports Commission. It appears
now that the project can move forward if the resolution can be amended (budget revised
from $1,500,000 to $950,000). The City will break down the funding for Chris at the
Commission.
• DISCUSSION OF POTENTIAL HOCKEY A , FEMENT
It appears that all agreements would be postponed until the April 13 meeting.
The project should be completed April 15.
The County hired five additional dispatchers. Vern Meyer has found three supervisory
candidates, one viable candidate.
The project will be completed by the end of the week (March 26).
John would like to develop a policy on when we pay for right -of -way or when it is
donated. He suggested that once we have a new planning director, we might want to
assign acquisition activity with Bonnie. Jeff suggested the policy might be determined
whether it is a friendly or unfriendly acquisition.
HIGHWAY 15 SOUTH •
John provided a general update on the development. Cub Foods wants to open the first
week in September, and Target plans to open mid- October.
Hennen's project is delayed until next year or the following year.
Bremix is still working with the Hotovec site. They are also looking at a site adjacent to
B &B Sports. Also, they are looking at lease property in the Industrial Park.
Brenda reported that Julie Wischnack, City Planner of Minnetrista, has accepted a
conditional offer of appointment. We hope she will be able to start approximately
Monday, April 12.
Brenda reported that a conditional offer was extended to Christie Rock. She will be
contacting Brenda by Wednesday of this week with a response and answer. •
Starting Monday, March 29, Joe Vostinar, who is a current employee in Park
maintenance, will begin a 30 -day trial period in the position of City Center custodian.
Mark Hensen has provided Service Master with a 30 -day notice to terminate their service.
OPEN -HOLD COUNCIL REPORT
23 -MAR -1999
(14:41) page 1
----------------------------------------------------------------------------------------------------
1980
TIDS
JOHNSON, LEONARD G.
APRIL PAYMENT
$812.76
< *>
$400.00
$812.76*
$2,684.52
IMPRO CONST
OSM
PROFESS SERV- BRIDGE INSPECT
$593.01
PROFESS SERV - SURFACE WTR MGMT
< *>
REFUND- CANCEL STARGAZING
$593.01*
1999
IMPR. CONST
EARTH TECH /RUST
PROFESS SERV -SOUTH TRUNK SANIT
$1,401.00
SRF CONSULTING GROUP
PROFESS SERV -TH15 $35,074.12
PHOTO PROCESSING
< *>
$36,475.12*
$5.00
CAP.IMPRO.FUND
ANDERSON'S DECORATING CENTER
PAINT, SATIN FINISH
$26.07
REFUND - SWITCH BASEBALL
45.00
COAST TO COAST
TRAINING CTR
$268.38
SYMPATHY BOUQUET
CULLIGAN WATER COND
FLECK WATER CONDITIONER
$692.25
$17,524.83
INACOM
NOVELL UPGRADE
$8,244.18
HATS CONTRIB JAN - MARCH
$15,000.00
SORENSEN FARM SUPPLY
EQUIP RENTAL
$37.28
PACKING KIT
UNITED BLDG CENTERS
CEILING FAN
$64.34
$570.69
WILLIAMS STEEL & HARDWARE
MATERIALS
$408.04
WITTE SANITATION
EMPTY & RETURN
$196.35
< *>
$9,936.89*
CENTRAL GARAGE
BRANDON TIRE CO
MOUNT /DISMNT, PATCH
$32.00
CENTRAL HYDRAULICS
CONTRACT REPAIR & MAINTENANCE
$274.73
CROW RIVER AUTO
PARTS, LABOR
389.83
DATASTREAM SYSTEMS
MP2 SUPPORT
682.25
GALL'S INC
FIRE MARSHALL CAR KIT
759.89
H&L MESABI
OPERATING SUPPLIES
$750.06
HOLT MOTORS INC
PARTS
$384.97
HUTCHINSON WHOLESALE
OIL FILTERS
$294.55
MANKATO MACK SALES
LAMP, SIGNAL
$30.08
MID CON SYSTEMS INC
CLEANER, CHAIN & CABLE
202.70
PLOWMANS
TESTING CHARGES
507.35
SHOPKO
PHOTO FINISHING
$3.61
STEWARD ENTERPRISES
SE 100 -400 LES DRUM
$1,182.36
TERMINAL SUPPLY CO
OPERATING SIIPPLIES
$18.28
VIKING SIGNS
LETTERING FOR VEHICLES
$1,360.00
WELDING SYSTEMS INC
WELDING SUPPLIES
$204.22
BRUSH WORKS
MOUNTING PIN
$166.62
• ZARNOTH
< +>
$7,243.50*
CITY
HALL CONST.
ENVIRONMENTAL PROCESS INC
PROFESS SERV -HVAC SYST EVALUAT
$5,880.48
< *>
$5,880.48*
ENERGY IRAN FD MCLEOD COUNTY RECORDER
GENERAL FUND AMERICAN PLANNING ASSN
AMERICAN TEST CENTER
ANDERSON'S DECORATING CENTER
ANDERSON, DON
ASSOCIATES, THE
BAHR, LYLE
BARR ENGINEERING CO
BAUMETZ, JULIE
BECKER ARENA PRODUCTS
BERKLEY RISK SERVICES
BRANDT GARMET LETTERING
BRINKMAN STUDIO
BURICH, JULIE
BUSINESSWARE SOLUTIONS
BUTS, KIM
CAMERA SHOP
CARR FLOWERS
CENTRAL GARAGE
CENTRAL HYDRAULICS
CITY OF HUTCHINSON
CITY OF HUTCHINSON- GENERAL
CLARETS SAFETY EQUIP
COAST TO COAST
COMM TRANSPORTATION
r7
L J
myi
FILING FEES
19.50
19.50*
MEMBERSHIP DUES -S BAUMETZ
$210.00
TEST & INSPECT -FIRE TRUCK
$545.00
CARPET GLUE
$8.95
BASKETBALL REFEREE
$400.00
PROJECTION EQUIPMENT
$2,684.52
POSSE MEMBER- HISPANIC DANCE
$75.00
PROFESS SERV - SURFACE WTR MGMT
$307.25
REFUND- CANCEL STARGAZING
$15.00
250' REEL
$723.09
PROFESS CONSULT- MARCH
SHIRTS
$ $800.00
231.11
PHOTO PROCESSING
$33.55
REFUND -PAID NON RESIDENT PASS
$5.00
TONER
$177.86
REFUND - SWITCH BASEBALL
45.00
DEVELOP & PRINT
15.51
SYMPATHY BOUQUET
46.85
FEB REPAIRS
$17,524.83
REPAIR & MAINTENANCE SIIPPLIES
$13.16
HATS CONTRIB JAN - MARCH
$15,000.00
STATE SURCHARGE -BLDG PERMIT
$17.50
PACKING KIT
$77.25
KEYS, TOILET TUBE
$570.69
LOAN PYMT
$700.00
10-4
yj, .� '? �ST_i
OPEN -HOLD COUNCIL REPORT
23 -MAR -1999
(14:41)
page 2,
--------------------------- -------------------------------
GENERAL FUND COUNTRY KITCHEN
- -------- -------------------
PRISIONER MEALS
- -----
$10.30
---- --
CROW RIVER VET CLINIC
FEB SERVICES
206.07
DEPT NATURAL RESOURCES
DNR FEES TO STATE
511.00
DON HUME
UNIFORMS
$682.00
DOONER, DON
SNOW REMOVAL
$1,080.00
DOOR SERVICE OF ST. CLOUD
SPRINGS
$230.95
DOSTAL ELECTRONIC'S CENTER
TAPE CLEANING HEAD
$9.53
DUENOW, RUSSELL
FIRST RESPONDER CLASSES
$675.00
EARL ANDERSON ASSOC
TAMPER RESISTANT WASHER
$56.90
ECOLAB PEST ELIM
FEB SERVICES
$50.43
ELKS LODGE #2427
REIMS- BASEBALL REGISTRATION
$2,800.00
ERICSON, CONNIE
REFUND- CANCEL STEPPING STONE
$8.00
ERLANDSON, DAVID
REIMB -NYLON CASE
$35.50
EVANS, TINA
REFUND -SWIM CLASS CANCELLED
$14.00
EVI -PAO
NY TIES, RIFLE BOX, GUN BOX
$104.88
EWERT JR., DICK
SNOW REMOVAL
$630.00
FAMILY RRRLLL DRUG
PHOTO FINISHING
$34.03
FLAATA, MIKE
REFUND- CANCEL STARGAZING
$15.00
FOGG, MIKE
BASKETBALL REFEREE
$520.00
FOOD -N -FUEL
CAR WASHES
$48.51
GALL'S INC
UNIFORMS
$672.04
GEB ELECTRICAL INC
LABOR, MATERIALS, BULBS
$837.20
GEMPLER'S INC
SAFETY SUPPLIES
$79.35
GENERAL OFFICE PRODUCTS CO
SEAL, BACK ASSY
$232.10
GIFFERSON, TOM
REIMB- MEALS, MILEAGE
$137.89
GRANDMA CONNECTION, THE
NEWSLETTER SUBSCRIPTION
$12.00
GRINA, LISA
REIMB -TAPE, POST ITS, DISKS
$189.04
GUGGEMOS CHRIS
POSSE MEMBER- HISPANIC DANCE
$75.00
HAGER JEWELRY
REPAIR BADGE
$5.00
HARRIS PUBLICATIONS
SUBSCRIPTION RENEWAL
$16.97
HAWKINS WATER TREATMENT GROUP
SULFURIC ACID
$181.78
HAYES INSTRUMENT CO
PRISM BAGS
$78.16
HEMMAH, KATHY
REIMB SUPPLIES
$118.64
HENSEN, MARK
REIMS - MEALS, MILEAGE
$84.12
HILLYARD FLOOR CARE / HUTCHINSON
TOWELS
737.85
HUTCH FIRE & SAFETY
FETING, EXTING INSPECT
129.35
HUTCH MEDICAL CENTER
PHYSICALS
289.00
1295.51
HUTCH PLBG & HTG CO
FILTER
HUTCH PUBLIC SCHOOLS
REIMB- MIDDLE SCHOOL BASEBALL
$1,760.00
HUTCH SPORT SHOP
SHOES
$47.99
HUTCHINSON JUNIOR LEAGUE BASES
REIMB- BASEBALL REGISTRATION
$23,571.75
HUTCHINSON LEADER
RECEIPT BOOKS
$381.27
HUTCHINSON TEL CO
MARCH SERVICE
$1,087.14
HUTCHINSON UTILITIES
IN THE LINE OF DUTY INC
LIGHT & SIGN REPAIR
SUBSCRIPTION
$20 072.75
695.00
IND.SCHOOL DIST. #423
COMMUNITY EDUCATION
$3,515.00
INTERNATIONAL LAW ENFORCEMENT
REG -J MAY, T GIFFERSON
$400.00
INTERSTATE SUPPLY CO
UNIFORMS
$64.76
JACK'S UNIFORMS & EQUIPMENT
BADGES
$469.75
JACKLITCH, ANN HOUSKE
REIMB - MILEAGE, MEALS
$84.12
JOHNSON, DOUG L.
CASH ADVANCE- LODGING & MEALS
$273.80
JUREK, SUE
FIRST RESPONDER CLASSES
$300.00
K MART
FILM
$3.82
KARL, RICK
POSSE MEMBER- HISPANIC DANCE
$75.00
RLOSS, TOM
RHIMB- MEALS
KOGLIN, DEBBIE
REFUND - CANCEL ADULT CPR
$ $19.75
13.00
L & P SUPPLY CO
FILE
149.72
LARSON, QUENTIN
REIMS- MEALS, LODGING, FUEL
173.40
LEAGUE OF MN CITIES
REG -JOHN OLSON
$40.00
LEIDER, THERESA
REDID- FOOTWEAR
39.45
LITTLE CROW SHOOTING SPORTS
MATERIALS, LABOR
69.37
LOCATORS & SUPPLIES
SAFETY VESTS
44.73
1 25.00
L.OEHIZER, ROBERT
REIMB -STUDY MANUALS
40.50
N.A.P.E.T.
MIMBERSHIP FEE
MADSON, STACIE
CLEANING AT EMERG CENTER
$175.00
MADSON, STEVEN -
REIMS -DAIS
96.70
MA.STELLSR, STEPHANIE
REFUND- CANCELLED CLASS
12.00
MASTOR TELECOM EQUIPMENT
FS -900 FREEDOM EXECUT
60.90
1 45.43
MATHWIG, BARB
REIMS- MEALS, LODGING
MAY, JAKE
CASH ADVANCE - MEALS, LODG, MLG
$444.00
MCCORMICK'S FAMILY RESTAURANT
DELIVERY TO SR CTR
$80.00
MCLEOD COOP POWER
FEB ELECTRIC
$1,160.13
MCLEOD COUNTY RECORDER
FILING FEES
$1.00
MCLEOD COUNTY TREASURER
CUP APPLIC -C REINER
$239.00
(METRO ATHLETIC SUPPLY
BASES, CHALKER, PITCH RBR
METRO SAI S
PARTS, REPAIR COPIER
$ $925.43
108.63
OPEN -HOLD COUNCIL REPORT
23 -MAR -1999 (14:41) page 3
------ ---------- -------- ---- -- ------ _-----------------___--_-___-----
GENERAL FUND MIDWEST WIRELESS COMM.
MARCH SERVICE
MINNCOMM PAGING
MARCH SERVICE
MOGARD, STEVE
CASH ADVANCE - HOTEL & MEALS
MOON, DOLF
REIMB -MEALS
MPCA
ANNUAL FEE
MR. MOVIES
VIDEO RENTALS
NO STATES SUPPLY INC
HDWE
PASS, TROY
REIMB- MEALS, MILEAGE, LODGIN
PEDERSON, RYAN
FIRST RESPONDER CLASSES
PELLINEN, WILLARD
HORIZ & VERT- AERIAL PHOTOS
PENN CYCLE
BICYCLE PARTS, ETC
PETERSON BUS SERVICE
MOTOR COACH
PIONEER
ENAMEL
PIONEERLAND LIBRARY SYSTEM
QTR 2 PAYMENT
PITNEY BOWES INC
POSTAGE METER RENTAL
PLOTZ, GARY D.
REIMB -MEALS
POWDER RIDGE SKI CORP
SKI GROUPS
QUADE ELECTRIC
MATERIALS, LABOR
R & T SPECIALTY
T- SHIRTS
R&R SPECIALTIES INC
ICE BLADE GRIND
R.M. DREYLING CONSTRUCTION
BLEACHER RENTAL
RAMBOW INC.
HRTWL POPL QUILT ELK JKT
RIDER BENNETT EGAN & ARUNDEL
PROFESS SERVICES THRU 1/31/9
RIDGEWATER COLLEGE
FACILITATION COUNTY EMERGEN
RUNKE, JOLEEN
REIMB -FUEL
RYAN, DORTHY
REFUND- CANCEL STARGAZING
RYAN, KENDRA
VO LLEYBAL L STATE TOURNAMENT
RYAN, SCOTT
BASKETBALL REFEREE
SCHARPE, BERNADETTE
REFUND- CANCEL HAIRSTYLES
SCHMELING OIL CO
KEROSENE
SCHOELERMAN, LISA
SKI CLUB
SERVICEMASTER
MARCH BUILDING MAINT
SEVEN WEST WASH & DRY
LAUNDRY
SEWING BASKET
UNIFORM EMBLEMS
SHOPKO
WIPES
SHRED -IT
SHREDDING SERVICE
SIFFERATH, JAN
REFUND- CANCELLED SHELTER
SIMONSON LUMBER CO
LUMBER
SIRCHIE
EVIDENCE BAGS
SOUTHWEST CHAPTER MSPE
REG -0 LARSON, K MESSNER
ST. CLOUD STATE UNIVERSITY
TUITION -M SHOUTZ, T GIFFERS
. STANDARD PRINTING
BROCHURE
STAYWELL /KRAMES
TODAY TEXT, CPR PR TEXT
STOTTS, CASEY
FIRST RESPONDER CLASSES
SUBWAY
BOX LUNCHES
SUPERIOR COFFEE & FOODS
COFFEE
TER MECHANICAL
METAL
TRANSICARD
FUEL
TRI CO WATER COND
WATER
TWO WAY COMM INC
SERVICE TIME
UNITED BLDG CENTERS
CEILING TILE
UNITED LABORATORIES
CLEANING
URBAN COMMUNICATIONS
SPOT LIGHT, HEADSET
VFW POST 906
42 MEALS FOR BANQUET
VIKING COCA COLA
POP PURCHASE
VIKING OFFICE PRODUCTS
LASER CARTRIDGE
VIKING SIGNS
SIGN NUMBERS
WAGNER, JENNIFER
REFUND - CLASSES CANCELLED
WAL -MART
BEAD KITS
WEST GROUP
MN RULES COURT
WINZER CORP
1000 PCs
WOELFEL, MATT
POSSE MfiTBER- HISPANIC DANCE
XEROX
COPIER LEASE
<*>
----------- --- --- - -- - - --
$670.36
$239.18
$110.00
$38.85
$210.00
$4.79
$14.62
G $561.60
$350.00
$1,110.00
$422.73
$325.00
$181.82
$20,913.00
$352.02
$43.44
$3,117.00
$301.16
$1,374.02
$29.50
$2,575.00
51.43
9 88.80
CY $150.00
10.00
15.00
97.80
$720.00
$33.00
9 159.14
500.00
$1,754.59
$20.24
$113.82
119.4 21.28
99.90
20.00
$142.15
$70.00
ON 332.00
443.12
$74.00
$250.00
66.95
971.26
$5.00
18.71
31.63
30.00
160.00
1162. 263.08
395.00
315.00
191.55
42.60
141.00
$149.19
29.61
84.40
175.00
$1,059.21
$150,107.27*
HUTCH
COMAE DEV.0 MIDWEST WIRELESS COMM.
MARCH SERVICE
$31.06
PIZZA HUT OF AMERICA INC
PIZZA, POP
< *>
$ $28.23
59.29*
HUTCH
TRANS FAC. CITY OF HUTCHINSON
FEB WATER /SEWER
$234.44
HILLYARD FLOOR CARE / HUTCHINSON
TOWELS
$129.29
HUTCHINSON WHOLESALE
BELT
$4.32
QUADE ELECTRIC
LABOR
$173.33
SCHMELING OIL CO
HUSKY SWIVEL
$3,745.62
•
OPEN -HOLD COUNCIL REPORT
------------------------------------------------------------
HUTCH TRANS FAC. UNITED BLDG CENTERS PLYWOOD
INSURANCE FUNDS HUTCHINSON AREA HEALTH CARE MAMMO SCREENING
$682.50 41
$682.50*
LIQUOR STORE CROW RIVER UPRISING
ADVERTISING
$25.00
ED PHILLIPS & SONS CO.
MARCH WINE PURCHASE
$8,734.59
GRIGGS COOPER & CO
DEC WINE PURCHASE
$23,440.59
HANSEN DIST OF SLEEPY EYE
MARCH BEER PURCHASE
$2,222.20
HUTCH CONVENTION &
COUPON SHEET ADVERTISING
10.00
HUTCH FIRE & SAFETY
EXTING INSPECT, HYDRO -TEST
51.00
JOHNSON BROTHERS LIQUOR CO.
MARCH WINE PURCHASE
$23,773.03
JORDON BEVERAGE INC.
MARCH BEER PURCHASE
$1,786.70
LENNEMAN BEVERAGE DIST. INC
MARCH BEER PURCHASE
$3,079.45
LEO'S TRANSFER
FEB /MARCH FREIGHT
$903.65
LOCHER BROS INC
MARCH BEER PURCHASE
$19,574.35
MATHENEY, JEANETTE
VIDEO CABINET, VIDEO TAPE
127.10
QUALITY WINE & SPIRITS CO.
MARCH LIQUOR PURCHASE
694.20
TRIPLE G DISTRIBUTING INC
MARCH BEER PURCHASE
$19
WINE MERCHANTS INC
MARCH WINE PURCHASE
8619.20
< *>
$104,210.56*
PUBLIC SITES
WATER /SEWER FUND
MCLEOD COOP POWER
AM.PAYMENT CENTERS
AM.WATER WORKS ASSN
ANDERSON'S DECORATING CENTER
ASHBROOK
BUSINESSWARE SOLUTIONS
CAPITAL CONTROLS CO
CDI OFFICE PRODUCTS LTD
CENTRAL. GARAGE
CONTINENTAL RESEARCH CORP
DATASTREAM SYSTEMS
DEVRIES, RANDY
DRONER, DON
EARTH TECH /RUST
EBERT, DICK
FISHER SCIENTIFIC
GENERAL REPAIR SERVICE
GOPHER STATE INC
HACH COMPANY
HARRIS COMPANIES
HAWKINS WATER TREATMENT GROUP
HUTCHINSON UTILITIES
HUTCHINSON WHOLESALE
IMPERIAL PORTA THRONES
ISCO INC
JEFF'S ELECTRIC
JOHNSON, DOUGLAS
LAB SAFETY SUPPLY INC
MESSNER, KEN
MID CON SYSTEMS INC
MIDWEST WIRELESS COMM.
MN DEPT OF HEALTH
MN VALLEY TESTING LAB
MPCA
NALCO CHEMICAL CO.
NCL
OLSEN, DIANE
PAUL LEMKE & SON
PLOTZ, GARY D.
PRAIRIE COUNTRY RC & D COUNCIL
3CH]ELING OIL CO
SCRANTON GILLETTE COMMUNICATIO
SERCO LABORATORIES
SMOGER, DAVID
SOUTHERN MN CONSTRUCTION CO
ST. CLOUD OVERHEAD DOOR CO
SUBWAY
FEB ELECTRICAL HOOKUPS
MAR -MAY BOX RENTAL
AWWA SECTION ASSESSMENT
PAINT
FI STRAINER, GAUGE
TONER
EJECTOR W/ SIPHON VLAVE
FOLDERS
MM REPAIRS
PRIORITY #1
MP2 SUPPORT
REIMB -MEALS
SNOW REMOVAL
PROFESS SERV
REIMB -FUEL
LAB SUPPLIES
REPAIR BOOTS, KIT, LABOR
FEBRUARY CALLS
LAB SUPPLIES
PUMP BEARING ABBY, PROGRAMMER
HYDROF ACID
FEB ELEC
OIL ABSORB
UNIT RENTAL
LAB SUPPLIES
MATERIALS, LABOR
REIMS -MEALS
FIBERGLASS LADDER
REIMB- SAFETY GLASSES
OPERATING SUPPLIES
MARCH SERVICE
QTR 1 CONNECT FEES
WATER TESTS
ANNUAL FEES
NALCO 9909 FLOCCULANT
LAB SUPPLIES
REIMB- MEALS, MILEAGE
SERVICE CALL
REIMS- MEALS, FUEL, ETC
INVOICE, & COUNCIL ADMIN
KEROSENE
SUBSCRIPTION RENEWAL
WATER TESTS
REIMB- MEALS, LODGING
ORGANICS
LABOR, MATERIALS, SUPPLIES
PLATTER, CHIPS, COOKIES
23 -MAR -1999 (14:41) page 4;
----------------------------------
$104.58
$4,391.58*
$800.00
$800.00*
$76
15
98
$397
$8,235
9 364
249
$1 133
8144
$681
$154
1,282
2,577
$IO
6,209
93,592
$14
$930
$4,205
9 766
535
19
60
128
$237
$45
$136
$40
$151
$45
$4 1 944
x235
4,500
4,968
11,707
$50
684
390
$3,894
23
40
246
196
307
1498
$39
00
00
83
43
54
55
58
04
89
50
83
50
40
00
41
33
00
68
64
93
23
13
OS
18
44
21
24
00
80
36
00
00
00
22
57
37
26
16
66
40
00
00
18
50
00
28
rr 1
LJ
PPEN -HOLD COUNCIL REPORT
23 -MAR -1999 (14:41) page 5
------------ — ---------- ------------------------------------------------------------------------
WATER /SEWER FUND TWO WAY COMM INC
BATTERY
$79.88
US BANK
PAYING AGENT FEES
326.88
US FILTER /WATERPRO
CB LID, REPAIR LID
- 111.10
is USA WASTE SERVICES INC
LOADS 3/1/99- 3/12/99
$4,028.78
WASTE NEWS
SUBSCRIPTION RENEWAL
$28.00
WATER ENVIRONMENT FED
MEMBERSHIP RENEWAL
$85.00
WELCOME: NEIGHBOR
FEB LISTING
$60.00
WESTERN AUTO
PROJECT CENTER
$138.44
< +>
$59,799.20+
$381,011.66•
•
0
$31,614.76*
i kN I Q& N.?.l Z &*4 Dq ZU1
,IQ" FUND Liquor Sales Tax $15,072.00
IATER/SEWM FUND Sales Tax 5, 5&4. 00
I.A.T.S. FUND Special Fuel Tax 529.60
1 489.00
,ENERAL FUND Civic Arena Sales Tax
IMMEDIATE PAY COUNCIL REPORT
23-MAR-1999 (15:11) page 1
----------------------------------------------------------------------------------------------------
- ENTRAL GARAGE
MOTOR VEHICLE
LICENSE FEES
11.00
<*>
W.00*
GENERAL FUND
CHANHASSEN DINNER THEATRES
25 +1 TICKETS/SR TOUR
575.00
DEPT NATURAL RESOURCES
DNR FEES TO STATE
634.00
1121.52
HUTCHINSON TEL CO
MARCH SERVICE
OTTO, JUDY
REIMB-ENDUST FOR ELECTRONICS
$9.54
<*>
$1,340.06-
LIQUOR STORE
LOCHER BROS INC
FEB BEER PURCHASE
$68.25
QUALITY WINE & SPIRITS CO.
MARCH LIQUOR PURCHASE
4,199.48
<*>
�4,267.73*
PAYROLL FUND
AETNA VARIABLE LIFE ASS. CO.
EE CONTRIB 3/6/99
$690.00
AMERICAN FAMILY INS CO.
EE CONRIB 3/6/99
$27.88
GREAT WEST LIFE INS. CO.
EE CONTRIB 3/6/99
100.00
H.R.L.A.P.R.
RE CONTRIB 3/6/99
P77.74
ICMA RETIREMENT TRUST
EE CONTRIB 3/6/99
$2,371.15
MN CHILD SUPPORT PAYMENT CENTE
CHILD SUPPORT PYMT 3/6/99
$60.93
PERA LIFE INS CO.
EE CONTRIB 3/6/99
$120.00
PERA-D.C.P.
EE CONTRIB 3/6/99
52.02
PRUDENTIAL
EE CONTRIB 3/6/99
75.00
130.00
PRUDENTIAL MUTUAL FUNDS
EE CONTRIB 3/6/99
PUBLIC EMPLOYEES
EE CONTRIB 3?6/99
$17,184.87
TEMPLETON INC
EE CONTRIB 3/6/99
250.00
WADELL & REED
ER CONTRIB 3/6/99
9150.00
<*>
$21,289.59*
SCDP 97 Hag Reh
FIX-IT PLUS
CARPENTRY WORK
1,900.00
HRA
ADMIN FEES
2,800.00
14,700.00*
<*>
WATER/SEWER FUND
OTTO, JUDY
REIMB-ENDUST FOR ELECTRONICS
6.38
<*>
96.38*
$31,614.76*
i kN I Q& N.?.l Z &*4 Dq ZU1
,IQ" FUND Liquor Sales Tax $15,072.00
IATER/SEWM FUND Sales Tax 5, 5&4. 00
I.A.T.S. FUND Special Fuel Tax 529.60
1 489.00
,ENERAL FUND Civic Arena Sales Tax
04'EN -HOLD COUNCIL
REPORT
09- MAR - 1999' ¢,16:55) page 1
_
1994 IMPRO CONST
__________ ___ __________________________
PRIEVE LANDSCAPING
__
AUSTRIAN PINE 6'
______________
$234.30
< *>
$234.30*
Q .IMPRO.FUND
HUTCHINSON LEADER
COMP BIDS
$85.02
LOGIS
FEB SERVICE
$5,089.46
RUNNING'S SUPPLY
HDWE
$105.74
< *>
$5,280.22*
CENTRAL GARAGE
BRANDON TIRE CO
TIRE REPAIR
$67.50
CALIFORNIA CONTRACTORS SUPPLIE
WRENCH SET, SOCKET SET
$239.80
CARQUEST AUTO PARTS
BULBS, BLADES
$210.59
CITY OF HUTCHINSON
MARCH MEDICAL
$432.09
COAST TO COAST
UTILITY KNOFE
$17.03
CROW RIVER AUTO
LABOR, PARTS
$145.69
FORTIS BENEFITS
MARCH LTD
$20.78
G & K SERVICES
UNIFORMS
$106.09
INTERSTATE BATTERIES
PARTS
$510.88
JERABEK MACHINE SERV
ANGLE IRONS
$66.78
MN MUTUAL LIFE
MARCH LIFE
$7.35
NO STATES SUPPLY INC
HOWE
$32.69
RUNNING'S SUPPLY
STRAPS
$1.68
TERMINAL SUPPLY CO
TIE RAPS, TERMINALS GUAGE
$194.07
US POSTAL SERVICE
FEB POSTAGE
$6.91
ZARNOTH BRUSH WORKS
CONVEYOR BELT, COUPLING, ETC
$6,034.99
< *>
$8,096.92*
GENERAL FUND
21ST IAOCC
REG -JACOB MAY
$325.00
AAGARD WEST
MARCH SERVICE
$823.70
ALLIED SERVICES OF HUTCHINSON
TANK FLAPPER
$63.84
ARNOLD & MCDOWELL
FEBRUARY COMPENSATION
$7,066.00
AUTOMATION SUPPLY CO
DISKS
$37.67
B & C PLBG & HTG
MATERIALS, LABOR
$69.59
BARR ENGINEERING CO
PROFESS SERV - SURFACE WATER MGT
$165.00
BARRY, STEVE
REFUND AIRPORT HANGAR DEPOSIT
$50.00
BECKER ARENA PRODUCTS
HOCKEY GOAL
$1,346.16
BENNETT OFFICE SUP.
TONER
$336.05
•
BERKLEY RISK SERVICES
BERNICKS PEPSI COLA
FEB PROFESS CONSULT
POP CREDIT
$800.00
- $119.94
BRANDON TIRE CO
TUBE
$8.09
CADD /ENGINEERING SUPPLY
PLATE
$232.23
CARNEYS
CLAY
$31.34
CARR FLOWERS
PLANT -F MIX
$38.29
CASH WISE
SUPPLIES
$165.75
CDI OFFICE PRODUCTS LTD
LABELS
$1,084.51
CHEMSEARCH
CHEMZYME IV PLUS
$271.78
CITY OF HUTCHINSON
FEB FUEL
$32,275.83
COAST TO COAST
PLIER, RIVET
$313.59
COMM TRANSPORTATION
VEHICLE REGISTRATION
$120.00
CREATIVE FORCASTING
SUBSCRIPTION RENEWAL
$36.00
CURTIS 1000
ENVELOPES
$1,277.36
DAIRY QUEEN
4 DQ CAKES
$57.59
DEPT NATURAL RESOURCES
DNR FEES TO STATE
$1,103.00
DEPT OF LABOR & INDUSTRY
INSPECTIONS
$30.00
DOMINO'S PIZZA
PIZZAS
$33.25
ELECTRIC MOTOR CO
MOTOR
$110.76
FAMILY REXALL DRUG
RECATIVATOR, FASTENERS, SHIP
$33.69
FORTIS BENEFITS
MARCH LTD
$1,625.13
G & K SERVICES
UNIFORMS
$703.09
GROEHLER, FLOYD
REIMB- MILEAGE
$31.20
HAGEN, BOB
REIMB -MEALS
$38.81
HAGER JEWELRY
ENGRAVE PLATES
$75.58
HIGGINBOTHAM, RUTH
BUILDING ATTENDANT
$5.00
HILLYARD FLOOR CARE / HUTCHINSON
LINERS
$189.44
HUTCH CONVENTION &
JAN LODGING TAX
$3,713.38
HUTCH COOP CENEX
LP BOTTLE
$110.76
HUTCH PLBG & HTG CO
CHINA MAN CAP
$81.00
HUTCHINSON LEADER
ADV
$1,627.83
HUTCHINSON TEL CO
MARCH SERVICE
$5,375.97
HUTCHINSON UTILITIES
JAN GAS & ELEC
$5,924.98
HUTCHINSON WHOLESALE
OIL
$165.57
ICE SKATING INSTITUTE OF AMERI
EXHIBITION
$25.00
JERABEK MACHINE SERV
ANGLE IRON, CUTTING
$3.01
K MART
DOOR WEDGES
$10.80
•
/o -A,
OPEN -HOLD COUNCIL REPORT
09 -MAR -1999 (16:55) page 2
-_ -__
GENERAL FUND
_ - --- -- --
L & P SUPPLY CO
---------- -- - - - - --
PARTS
_____
$23.96
LEAGUE OF MN CITIES
DEDUCTIBLE BILLING
$37,320.93
LEWENDOWSKI, AMBROSE
ENTERTAINMENT FEE- DINNER DANCE
$85.00
LOGIS
FEB SERVICE
$7,615.66
LUENEBURG, JERI
REFUND -CLASS CANCELLED
$10.00
MASWCD
MN WETLAND ADMIN MANUAL
$50.47
MESSNER, KEITH
REIMB -MEALS
$18.90
MID - CONTINENT BOTTLERS
POP PURCHASE
$31.25
MINNCOMM PAGING
3 MONTHS RENT
$73.81
MN MUTUAL LIFE
COBRA- NELSON -MARCH LIFE
$564.69
MN PUBLIC TRANSIT ASSC
1999 ANNUAL DUES
$150.00
MN SPORTS FEDERATION
ADDT'L BASKETBALL ENTRIES
$210.00
MODERN FARM
KEYED -ALIKE LOCK
$68.97
MORE 4
BAKERY
$330.56
MR. MOVIES
VIDEO RENTAL
$3.18
NO STATES SUPPLY INC
BENCH GRINDER
$214.54
OLSON, JOHN
REIMB- SAFETY GLASSES
$80.00
PARTIES PLUS
CRAFT SUPPLIES
$8.52
PEDERSON, RYAN
REIMB- MEALS, MILEAGE
$90.40
PHILLIPS, PAUL
1ST RESP TRAINING, ADMIN DUTY
$325.40
PLOTZ, GARY D.
REIMS -MEALS
$72.66
POLLMAN, LORIN
REFUND SR ACTIVITY
$24.00
R&R SPECIALTIES INC
ICE BLADE GRIND
$82.50
ROADEO COMMITTEE
ROADEO ENTRY -BRUCE RUNKE
$175.00
ROBINSON APPRAISAL CO
MARKET APPRAISAL -FORD ROLFE
$750.00
RUNNING'S SUPPLY
FLAT STEEL
$220.42
SCOTT, WES
REIMB- MEALS, MILEAGE, LODGING
$593.38
SHARE CORP
LUBRIGEL, OIL, TOWELS
$489.85
SIMONSON LUMBER CO
TREATED LUMBER
$28.41
SR.CENTER ADVISORY BD
MARCH NEWSLETTER POSTAGE
$165.00
STANDARD PRINTING
LABELS, RECEIPT BOOKS
$44.97
STATE TREASURER
PEG -MARK HENSEN
$60.00
SUPERIOR COFFEE & FOODS
COFFEE
$109.14
SWANSON, MARILYN M.
REIMB- MEALS, MILEAGE
$44.58
TICKET CRAFT
COMPU -TIK
$215.70
TRI CO WATER COND
SALT
$215.98
TWO WAY COMM INC
BATTERY
$56.58
UNITED BLDG CENTERS
TIMER, JOBBER, TRAY LINER
$138.30
US FILTER
TRAVEL TIME, LABOR
$168.00
US OFFICE PRODUCTS
SUPPLIES
$98.15
US POSTAL SERVICE
FEB POSTAGE
$1,071.20
US WEST COMMUN
MARCH SERVICE
$166.20
WAL -MART
RIBBON, WIRE, CANDY
$58.86
WALL STREET JOURNAL
SUBSCRIPTION RENEWAL
175.00
WEST CENTRAL IND.
LATHS
719.04
WESTERN AUTO
WET /DRY VAC
106.49
WESTLUND, KAREN
REFUND -CLASS CANCELLED
$10.00
WORLD TRAVEL
TICKETS -BRUCE RUNKE
$233.00
< *>
$121,463.33•
HOSPITAL BONDS
FIRSTAR BANK OF MINNESOTA
PAYING AGENT FEES
$179,047.75
< *>
$179,047.75*
HUTCH COMM DEV.0
DOMINO'S PIZZA
PIZZAS
$35.10
FORTIS BENEFITS
MARCH LTD
- 32.48
HUTCHINSON LEADER
HW ADS
61.50
HUTCHINSON TEL CO
MARCH SERVICE
$112.20
US POSTAL SERVICE
FEB POSTAGE
$30.81
<*>
$207.13*
HUTCH TRANS FAC.
AG SYSTEMS
NIPPLE POLY
$5.86
ALLIED SERVICES OF HUTCHINSON
LABOR
$90.00
CDI OFFICE PRODUCTS LTD
FORMS
$61.75
COAST TO COAST
HDWE, ICE MELT
$38.96
DOOR SERVICE OF ST. CLOUD
BELT, TOP HEADER FLAP
$86.94
G & K SERVICES
UNIFORMS
$242.84
HUTCH COOP CENEX
SUPER NO LEAD FUEL
$5,908.20
HUTCHINSON TEL CO
MARCH SERVICE
$399.56
HUTCHINSON UTILITIES
JAN GAS & ELEC
$3,702.70
LTP ENTERPRISES
CHECK VALVE
$53.96
QUADE ELECTRIC
FUSES
$14.80
RUNNING'S SUPPLY
PAINT, TIP
$14.35
TEK MECHANICAL
PLBG SUPPLIES
$59.36
OrEN -HOLD COUNCIL REPORT
HUTCH TRANS FAC. US POSTAL SERVICE
WITTE SANITATION
< *>
LIQUOR STORE
0
AAGARD WEST
AMERIPRIDE LINEN & APPAREL
BELLBOY CORP
BERNICKS PEPSI COLA
BUSINESSWARE SOLUTIONS
CDI OFFICE PRODUCTS LTD
CITY OF HUTCHINSON
COAST TO COAST
CURTIS 1000
ELECTRO WATCHMAN
FORTIS BENEFITS
FRONTEER DIRECTORY CO
GLENCOE ENTERPRISE
GRIGGS COOPER & CO
HANSEN DIST OF SLEEPY EYE
HENRYS FOODS INC
HERMEL WHOLESALE
HUTCH PLBG & HTG CO
HUTCHINSON LEADER
HUTCHINSON TEL CO
HUTCHINSON UTILITIES
JOHNSON BROTHERS LIQUOR CO.
JORDON BEVERAGE INC.
KAPP RADIO
KYRS
LEAGUE OF MN CITIES
LENNEMAN BEVERAGE DIST. INC
LOCHER BROS INC
MN MUTUAL LIFE
MORE 4
QUALITY WINE & SPIRITS CO.
ST. CLOUD RESTAURANT SUPPLY
SUPERIOR COFFEE & FOODS
TRI CO WATER COND
TRIPLE G DISTRIBUTING INC
US POSTAL SERVICE
VIKING COCA COLA
09 -MAR -1999 (16:55) page 3
FEB POSTAGE $12.87
FEBRUARY SERVICE $74.00
$10,766.15*
MARCH SERVICE
$46.80
TIRES, MOUNT /DISMNT, CLEAN RIM
FEB DELIVERIES
$164.64
FEB LIQUOR PURCHASE
$5,966.26
$9.99
FEB POP PURCHASE
$794.34
CITY OF HUTCHINSON
3 HP SYSTEMS
$4,590.05
MARKER
$28.76
60 MEALS
MARCH MEDICAL
$1,327.81
< *>
ICE MELTER
$9.57
$549.08*
ENVELOPES
$118.29
FUND AAGARD WEST
QTRLY CHARGE
$300.33
MARCH LTD
$55.12
PAINT
FED DIRECTORY ADVERTISING
$209.56
FEBRUARY ADVERTISING
$165.00
$15.00
FEB LIQUOR PURCHASE
$16,323.72
CASH WISE
FEB BEER PURCHASE
$441.60
FEB MISC PURCHASE
$1,900.52
SUPPLIES
FEB MISC PURCHASE
$238.25
MATERIALS, LABOR
$11,185.05
$5,203.91
SUBSCRIPTION RENEWAL
$1,231.31
COAST TO COAST
MARCH SERVICE
165.14
JAN GAS & ELEC
814.56
UNIT RENTAL
FEB WINE PURCHASE
$9,036.00
FEB BEER PURCHASE
$1,268.73
$485.45
ADVERTISING CONTRACT
$3,876.00
FORTIS BENEFITS
FEB ADVERTISING
$110.00
QTR 3 GEN LIAB
$252.00
UNIFORMS
FEB BEER PURCHASE
$3,199.65
FEB BEER PURCHAE
$5,990.41
$35.20
MARCH LIFE
$19.53
HUTCH FIRE & SAFETY
FOOD, FLOWERS
$362.04
MARCH LIQUOR PURCHASE
$2,018.09
MARCH SERVICE
SUPPLIES
$261.07
COFFEE
$33.25
$21,105.83
BOTTLED WATER
$67.74
LEAGUE OF MN CITIES
FEB BEER PURCHASE
$16,213.10
FEB POSTAGE
$176.11
FEB SERVICE
FEB MARCH PURCHASE
$217.45
MN MUTUAL LIFE
$89,177.87*
$76.44
RURAL F. D.
BRANDON TIRE CO
TIRES, MOUNT /DISMNT, CLEAN RIM
$75.98
CHAMPION AUTO
LIGHTS
$9.99
CITY OF HUTCHINSON
FEB FUEL
$29.36
CROW RIVER COUNTRY CLUB
60 MEALS
$433.75
< *>
$549.08*
WATER /SEWER
FUND AAGARD WEST
FEB PICKUP
$31,406.33
ANDERSON'S DECORATING CENTER
PAINT
$92.80
BENNETT OFFICE SUP.
COPIER READINGS
$15.00
CASH WISE
WATER, BLEACH
$122.53
CDI OFFICE PRODUCTS LTD
SUPPLIES
$317.22
CITY OF HUTCHINSON
FEB FUEL
$5,203.91
COAST TO COAST
HDWE
$286.44
CULLIGAN WATER COND
UNIT RENTAL
$14.00
D.P.C.IND.INC
CHLORINE
$485.45
FORTIS BENEFITS
MARCH LTD
$214.95
G & K SERVICES
UNIFORMS
$512.44
HUTCH COOP CENEX
MISC PURCHASE
$35.20
HUTCH FIRE & SAFETY
EXTING INSPECT
$90.87
HUTCHINSON TEL CO
MARCH SERVICE
$796.66
HUTCHINSON UTILITIES
JAN GAS & ELEC
$21,105.83
LEAGUE OF MN CITIES
QTR 3 GEN LIAB
$3,100.75
LOGIS
FEB SERVICE
$3,209.87
MN MUTUAL LIFE
MARCH LIFE
$76.44
MN VALLEY TESTING LAB
WATER TESTS
$50.00
NAGY, RICHARD
REIMB- REGISTRATION
$475.00
QUADE ELECTRIC
ELEC SUPPLIES
$54.00
RUNNING'S SUPPLY
CABLE TIES
$94.31
SCHRAMM IMPLEMENT
FUEL LINE, LABOR
$46.60
SIMONS, DAVID
REIMB- MEALS, LODGING
$101.73
r - 1
6�J
OPEN -HOLD COUNCIL REPORT
------------------------------------------------
WATER/SEWEP. FUND SORENSEN FARM SUPPLY
TRI CO WATER COND
UNITED BLDG CENTERS
US FILTER /WATERPRO
US POSTAL SERVICE
USA WASTE SERVICES INC
WITTE SANITATION
WOODS END RESEARCH LAB
09 -MAR -1999 (16:55) page 4,,
----------------------------- —
PUMP RENTAL
_--------------
$114.79
- - - - --
SALT
$33.22
ADHESIVE, T- HINGE, FOAMULAR
$54.96
4" GAL ECR
$729.50
FEB POSTAGE
$1,060.10
LOADS 2/1/99 - 2/26/99
$8,073.19
TRUCK TIME & LABOR
$110.00
TEST KITS
$249.50
$78,335.59•
$493,158.34*
0
IMMEDIATE PAY COUNCIL REPORT
09 -MAR -1999 (16:54) page 1
------------------------------------
GENERAL FUND
--- ---- --- --
BIG BEAR
---- -- ------ - - - - --
HDWE, GLOVES, CLEANER
__-----
$154.57
- - - - --
COMM TRANSPORTATION
HANGAR LOAN PYMT
$700.00
DEPT NATURAL RESOURCES
DNR FEES TO STATE
$780.00
ICBO
CAMPAIGN KIT, BALLOONS
$48.00
RUNKE, JOLEEN
REIMS- MILEAGE TO LOGIS
$74.75
< *>
$1,757.32*
LIQUOR STORE
CITY OF HUTCHINSON
LOTTERY PAYMENT
$2,057.48
CITY OF HUTCHINSON- GENERAL FUN
PAYROLL 2/12/99
$15,530.61
COLLINS BROTHERS
MISC PURCHASE
$262.35
LOCHER BROS INC
JAN BEER PURCHASE
$91.50
QUALITY WINE & SPIRITS CO.
FEB LIQUOR PURCHASE
$2,202.95
< *>
$20,144.89*
PAYROLL FUND
AETNA VARIABLE LIFE ASS. CO.
EE CONTRIB 2/26/99
$690.00
AMERICAN FAMILY INS CO.
EE CONTRIB 2/26/99
$71.10
GREAT WEST LIFE INS. CO.
EE CONTRIB 2/26/99
$100.00
H.R.L.A.P.R.
EE CONTRIB 2/26/99
$177,74
ICMA RETIREMENT TRUST
EE CONTRIB 2/26/99
$2,346.15
MN CHILD SUPPORT PAYMENT CENTE
MN CHILD SUPPORT PYMT 2/26/99
$156.43
PERA LIFE INS CO.
EE CONTRIB 2/26/99
$120.00
PERA- D.C.P.
EE CONTRIB 2/26/99
$52.02
PRUDENTIAL
EE CONTRIB 2/26/99
$75.00
PRUDENTIAL MUTUAL FUNDS
EE CONTRIB 2/26/99
$30.00
PUBLIC EMPLOYEES
EE CONTRIB 2/26/99
$17,053.87
TEMPLETON INC
EE CONTRIB 2/26/99
$250.00
WADELL & REED
EE CONTRIB 2/26/99
$150.00
< *>
$21,272.31*
$43,174.52*
a
0
R
0
Minutes of Safety Meeting
3 -18 -99
Present ; Quentin Larson , Keith Messener, , Mark Larson , Randy Starkc ,Jo Runke
Mark Weis, Dave Telecky
1. Approved minutes for Feb.
2. No accidents to report
3. John O. to set up walk thru inspection of the buildings
4. Fire training is set for May 19 & 20 morning afternoon on both days Brad is to get out sign up
sheets early
5. Trade show is May 12 -13 -14 cost is about $20 to $25 per person
* G. Safely badge update, Mark W. is going to write a letter to Dir. To sec what being done or what
the problem is.
7. Park is sending some people to spraying school to be licensed
8. Dept. would like more sharing of safety video before sending them back .
9. Go thru evacuation plan and bring copy of your building to next meeting
10. Check all appliances in your buildings before leaving at the end of work day.
11. Suggestion was made that there would be small disposable camera in vechiles
for accidents or other problems on (lie street it would help out if there was a insurance
problems.
ON
Hutchinson Fire Chief
111 Hassan Street S.E.
Hutchinson, MN 55350
(320) 234-4211
Monthly Council Update
February 1999
The Fire Department responded to 24 calls for service in the month of
February.
This is a breakdown of our calls -
City Calls:
Residential 2
Comm/Industrial 3
Multi - Family 3
Vehicle 2
C/O 3
Rural Calls:
Residential 1
Rescue 3
Medicals 6
Vehicle 1
Drills:
SCBA Maintenance
Ladder Procedure
SCBA Procedure Update
Meetings:
County Chiefs Meeting
Townboard meeting
Council Workshop
0
Administrative Office IV. •
410 Filth Street SW loneerland
P.O. Box 327 F LBRMY sy
Willmar, Minnesota 56201 -0327 ""1""""""n"",
(320) 235- 6106
Fax: (320) 214 -0187
pis@pioneerland.Ab.mmus
PIONEERLAND LIBRARY SYSTEM BOARD MEETING
Jamary 21, 1999
Meeting was called to order by chair Harlan Madsen at 7:40 p.m. at Kerkhoven Civic Center. Board
members were introduced, new PLS board members welcomed, and agenda was approved aousdfkegd
in approval of minutes of November 19, 1998 meeting. Paned.
Nominating Committee report was given by Amy Wilde. She presented committee's recommendation for
slate of officers for 1999. Vice Chair Bob Fleegd took over as chair of the meeting. Harlan Madsen was
nominated as chair of PLS Board, then: were no nominations from the floor, and he was elected by
unanimous ballot Harlan Madsen resumed position of chair. Bob FleVel and Bill Watson were
nominated for position of vice chair. 'There were no nommsh from floor and Fleesd was elected by
show of hands. Al Clouse was nominated for treasurer. There were no nominations from floor, and he was
elected by unanimous ballot Marleen Canfield and Stacey Schuette were nominated for secretary. There
were no nominations from floor and Canfield was elected by show of hands Orville Rudaingen and Amy
Wilde were nominated far finance chair. There were no nominations from the floor and Rudningen was
elected by show of hands.
Harlan Madsen introduced Peter Bergstrom, a lawyer who has been warkmg with the agreement
committee. He distributed and reviewed draft copy of new PLS agreement. Mr. Bergstrom will draft a
cover letter summarizing the changes and PLS office will mail a copy of the letter and the draft to board
members and signatories for their review and comment Committee will begin woddng on updating PLS
Board bylaws.
Madsen introduced E.W. Solyst from Kerkhoven Civic Center Board, Pat Cina from Benson Library, and
Cindy Hendricia from Appleton Library. They gave presentations on their public libraries and on Swift
County.
Finance Committee report was given by LeRoy Sanders. Sanders/Clouse moved approval of November
and December 1998 financial reports. Passed. Annual grant report was distributed This report will be
prepared quarterly. Sanders/Clouse moved approval of Librarians of Color grant. Passed. This gram is
for $95,000 and PLS is applying for the grant with MELSA. Sanders/Rudoingen moved approval of
1999 contracts with Clarkfleld and Canby. Paned. Sanders/Berg -Perry moved approval of
Kandiyohi County Law Library Contact Paned.
Sanders reviewed protocols developed by finance committee for use of new check signature machine.
Sandera/Wilde moved approval of following protocols:
• Unpaid summary check register will be printed before checks are printed and signed
• Finance Committee will review unpaid summary check register and approve payment at their regular
monthly meeting
• There will be a waiting period of three working days following the finance committee meeting before
checks are printed, signed and mailed
• Final check register will be reviewed by finance committee at their regular monthly meeting
• One key for the check signature machine will be held by staff person in charge of preparing and
signing checks
• One key for the check signature machine will be held by d=wr or assistant director (in absence of
director)
• In case of inclement weather, an offiar of the PLS Board can review unpaid summary chock regis ter
and authorize payment
Motion passed.
Personnel Committee report was given. Rotunda/Schuette moved approval of 1998 pay equity report.
Passed. ClouselWilde moved approval of health insurance contraet. Passed
Madsen encouraged PLS board members to complete the committee preference sheet Committee
appointments will be discussed by Executive Committee.
Houlahan summarized discussions between PLS and Dawson -Boyd School District Policy Committee will
discuss PLS's relationship with school libraries and sharing of resources and technology. Houlahan was
authorized to continue discussions on areas of cooperation with Dawson -Boyd
Houlahan reported on Ridgewater College Farm Business Management Program Electronic Conversion
Project. Olivia Public Library has been asked to cooperate in this project.
Houlahan recognized the efforts of board members Gary Johnson and Teresa Hoepner in developing the
new Canby and Clarkfield 1999 contracts.
Next PLS Board meeting will be Thursday, February 19, 1999, 7:30 p.m., at Kandiyohi County Health 8t
Haman Services Building, Willmar.
Katherine A Matson
Recorder
0
CITY OF HUTCHINSON CITY OF HUTCHINSON
LIQUOR STORE COMPARISON LIQUOR STORE COMPARISON
FEBRUARY 1998
FEBRUARY 1999
_________ __
TOTAL
LIQUOR BEER WINE MISC. TOTAL BY WEEK LIQUOR BEER WINE MISC. TOTAL
2 1,598 2,245 375 144 4,362 1 1,280 1,704 293 134 3,411
3 1,524 ,2,069 472 176 4,241 2 1,802 1,784 613 111 4,310
4 1,929 2,306 761 209 5,205 3 1,926 2,225 591 147 4,891
5 1,827 2,591 785 315 5,518 4 2,196 3,029 746 166 6,137
6 3,692 5,702 1,214 361 10,969 5 3,928 5,854 1,163 373 11,318
7 3,787 4,710 1,036 531 10,064 6 3,351 5,702 1,493 362 10,908
40,359
9 1,551 2,217 468 152 4,388 8 1,731 2,227 464 186 4,608
10 1,516 2,282 592 220 4,610 9 1,B13 2,058 460 179 4,510
11 1,549 2,202 430 221 4,402 10 1,582 2,456 705 262 5,005
12 2,294 3,100 823 285 6,502 11 1,994 2,844 1,050 255 6,143
13 3,532 5,563 1,573 460 11,128 12 3,817 5,774 1,633 388 11,612
14 3,642 5,417 2,079 632 11,770 13 3,975 6,107 2,070 430 12,582
42,800
16 1,357 2,119 457 140 4,073 15 1,595 2,269 577 178 4,619
17 1,226 1,827 526 147 3,726 16 1,810 1,989 560 132 4,491
18 1,361 2,293 664 203 4,521 17 1,649 2,279 524 178 4,630
19 1,998 2,786 556 205 5,545 10 2,364 2,926 907 204 6,401
20 3,046 5,317 1,218 364 9,945 19 3,452 6,454 1,092 367 11,365
21 3,402 5,355 1,727 485 10,979 20 3,162 6,418 1,143 326 11,049
38,789
23 1,551 2,278 507 152 4,488 22 1,520 2,192 595 166 4,473
24 1.492 2.644 431 150 4,717 23 1,757 1,888 487 134 4,266
25 1,861 2,112 492 178 4,643 24 1,773 2,276 523 153 4,725
26 2,089 3,452 727 285 6,553 25 2,167 3,406 802 214 6,589
27 3,263 5,249 1,040 374 9,926 26 3,601 6,330 1,172 381 11,484
28 3,095 5,025 1,400 518 10,038 27 3,512 5,705 1,520 411 11,148
40,365
TOTAL 57,759 85,896 21,183 5,831
54,182 80.871 20,353 6,907 182,313 98 TOTAL 54,182 80,871 20,353 6,907
97 TOTALS 51,490 78,490 18,122 6,027 152,128 BOF SALE 34 50 12 3
% OF SALE 33 50 13 4 100 SALES INC OR DEC 8,362 5 8
SALES INC OR DEC 10,184 7 %
TOTAL
BY WEEK
40,975
44,460
42,555
42,685
170,675
162,313
100
RECEIVED
STATE REPRESENTATIVE MAR c IM
BOB NESS CRY OF HUTCHINSON
509 State Office Building, 100 Constitution A St. Paul, MN 55155 (651) 296-4344
MEN
For Immediate Release For more information contact:
March 5,1999 Patrick Condon (651- 296 -2317)
NEWS RELEASE
McLEOD, MEEKER AND WRIGHT WAGER MORE THAN
S57 MILLION IN 1998, NESS SAYS
ST. PAUL — Minnesotans continue to spend millions on lottery gambling, according to
Rep. Bob Ness. The Minnesota State Lottery recently released figures for fiscal year 1998, which
show a significant increase in gaming over the previous year, including in the counties of
McLeod, Meeker and Wright.
"For whatever reason, gambling activity continues to increase every year," Ness said.
In Ness' District 20A, state lottery gambling generated 53,325,400 for llscal year
1998. Of these sales, $2.6 million was spent on scratch -off games, and $668,500 was spent
on numbers games. These figures account for Powerball, Cash4Life, Gopher 5, Daily 3 and
instant scratch -off tickets. Charitable gaming, raffles, tip- boards, paddle wheels, bingo or
Indian gaming are not included in this report.
If you include money wagered on charitable gaming, then McLeod, Meeker and
Wright residents wagered almost $52 MILLION in fiscal year 1998. To put that number in
perspective, this year's entire budget for the Hutchinson School District is $18 million.
Ness said not all is lost, as some of the gambling proceeds goes to help preserve the
Environment and Natural Resource Trust Fund, and the state General Fund. Here's how
gambling proceeds from District 20A were distributed:
• S216,714 went to the Environment and Natural Resources Trust Fund
Projects funded include the sealing of abandoned wells in McLeod County, repairing the Luce
Line Trail, and the purchase of 51.6 acres of easements in Meeker County.
• S325,071 went to the state's General Fund
Programs funded such as public safety, health and human services, and aid to local government
•
$1,698,917 went out in lottery prizes, not even half of the total amount wagered.
• 5369,932 went to lottery retailers In commissions and Incentives, and to the General Fund from in -Hen-
of sales to on lottery tickets.
0 (more)
Since 1997, 30 people from the McLeod/Meeker area have won prizes of $5,000 or more
from playing the lottery, investing over $5 million. From that group, six winners were from
Hutchinson, and three winners were from Litchfield. The biggest payout was $100,000 to an
individual in Hutchinson.
Statewide, lottery sales totaled $372.9 million for fiscal year 1998, an increase of 1.2
percent from the previous year. A Minnesota State Lottery Survey found that 93 percent of adult
Minnesotans have wagered on at least one of 12 gambling activities. The state's General Fund
received $62.8 million in net proceeds, unclaimed prizes and compulsive gambling
contributions. Since the lottery started in April 1990, Minnesotans have wagered a total of more
than S3 BILLION, generating almost $735 million for the State of Minnesota General Fund.
However, Ness pointed out that money spent on state lottery games is minor, compared to
what Minnesotans spent on other types of gambling. "Just in charitable gambling alone,
Minnesotans spent more than $1.4 billion in 1998," Ness said. Some figures from this type of
gaming include $1.3 billion generated by charitable pull -tabs, and $77 million in bingo.
Indian gaming continues to generate billions in revenue, from both Minnesota residents
and tourists. While the state has little oversight of Indian casinos, it's estimated they generate
revenue of well over $4 billion a year.
"I continue to be concerned about the casinos' contribution to the problem of gambling
addiction in this state," Ness said. "I don't think we can even calculate what the costs are to the •
state's taxpayers to deal with the downside effects of gambling addiction."
What follows is a table showing the amount of money spent in fiscal year 1998 on state
lottery games in Rep. Ness' legislative district, 20A:
City
Retailer
s
Total Sala
Instant sales
Numbm
garne nits
Prize money
paid out
Matey to
General
Fund
Marcy to
ETF
Psymmtt to
retailers
Cokato
1
5181,964
5130,858
551,106
594,345
529,482
512,010
510.372
Dared
2
$175,017
5136,713
538,304
585,341
528,703
S11,551
59,976
Edea Valley
3
5143,040
5110,647
$32,393
576,712
523,458
59,441
$8.153
Hateklawa
18
$1,829,697
S1,429,506
5400,191
5922,654
f300,070
5120,760
S104,293
Lkekfeld
9
5897,305
SnS.616
5168,689
5475,156
5147,158
559,222
$51,146
watidm
3
$159,064
5130,139
528,925
$89,908
$26,086
$10,498
59,067
Charitable gambling in 1998 in McLeod, Meeker and Wright counties generated
$52,825,000. Here are those figures, broken down by counties:
In McLeod County: $13,990,000 was wagered in 1998 as compared to $12,886,000 in
1997, an increase of 8.6 percent
(more)
• In Meeker County: $6,292,000 was wagered in 1998 as compared to $6,566,000 in 1997,
a decrease of 4.2 percent
• In Wright County: $32,543,000 was wagered in 1998 as compared to $30,048,000 in
1997, an increase of 8.3 percent.
"Virtually every time you wager, you know you will lose," Ness said. "Yet every year,
people continue to spend more and more on all forms of gambling. Whether people are more
prosperous and have more to spend on gambling, or if they are just more desperate, and are
hoping against all odds that they could win, is a mystery to me," Ness said.
"Gambling activity crosses all age groups," Ness continued. 'But the increase in gaming
participation among people ages 18 to 24 is especially ominous, and bears a potential long -term
cost to society."
For more information on gambling or any other legislative issues, please write
Representative Bob Ness at 509 State Office Building, 100 Constitution Avenue, St. Paul,
MN 55155, or call him at 651 - 296-4344.
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