The URL can be used to link to this page

cp04-13-1999 cAh Am An , qw APRIL 1 w SUNDAY MONDAY TUESDAY 1999 -11- -12- -13- 7:00 am. — Leadership Team HUTCHINSON Meeting in City Center CITY 10:00 am. — Open Bids for Letting Main Conf Room No. 12, Project No. 99 -33 CALENDAR at City Center Council 9:00 a.m. — Management Team Chambers Meeting in Main Conf. Room WEEK OF 5:30 p.m. — City Council Meeting April 11 -17 5:30 p.m. — Light Traffic Advisory in Council Chambers Board Meeting in Main Conf. Room WEDNESDAY THURSDAY FRIDAY SATURDAY -14- -15- -16- -17- CONFERENCE /SENIINAR/ 7:30 a.m. - Police Commission 7:00 a.m. — HCDC Board Meeting TRAIMN ,/VA CATION Meeting at Police Station at City Center Main Conference Room 4/14 -16 Randy DeVries (M) 10:00 am. — Employee Safety Committee Meeting at City Center Main Conference Room C - Conference M = Meeting S = Seminar T = Training V = Vacation AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 13,1999 1. CALL TO ORDER - 0 P.M. 2. INVOCATION — Rev. Jonathon Rathjen, Peace Lutheran Church 3. MINUTES — REGULAR MEETING OF MARCH 23, 1999 AND BID OPENING OF 4. MARCH 26, 1999 AND APRIL 7, 1999 4. CONSENT AGEND A (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS BUILDING OFFICIAL'S REPORT FOR MARCH 1999 2. POLICE CIVIL SERVICE COMMISSION MINUTES OF MARCH 23, 1999 • 3. AIRPORT COMMISSION MINUTES OF FEBRUARY 22, 1999 4. HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD MINUTES OF MARCH 25, 1999 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 99 -250 — AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING AN EASEMENT LOCATED IN THE HUTCHINSON INDUSTRIAL CORPORATION PLAT (SECOND READING AND ADOPT) 2. RESOLUTION NO. 11184 — RESOLUTION FOR PURCHASE 3. RESOLUTION NO. 11187 — RESOLUTION SUPPORTING REQUEST FROM MINNESOTA STATE COLLEGES AND UNIVERSITIES FOR IMPROVEMENTS AT THE HUTCHINSON CAMPUS OF RIDGEWATER COLLEGE (c) APPLICATIONS FROM MCLEOD COUNTY AGRICULTURAL ASSOCIATION FOR POLKA FESTIVAL ON JUNE 10 -12, 1999: ➢ ON SALE NON - INTOXICATING MALT LIQUOR LICENSE ➢ TEMPORARY ON -SALE LIQUOR LICENSE/THREE DAY SET -UP LICENSE 11 (d) APPLICATION FROM CASEY'S GENERAL STORES, INC. FOR TOBACCO LICENSE (e) APPOINTMENTS TO TREE BOARD: ➢ BRIAN WENDLANDT ➢ ROSE JERGENS CITY COUNCIL AGENDA — APRIL 13, 1999 5. 31 (I) APPOINTMENT OF DEAN KIRCHOFF TO PLANNING COMMISSION Action - Approve consent agenda PUBLIC HEARING -NONE COMMUNICATIONS, REQUESTS AND PETITIONS (a) UPDATE REPORT ON COMMUNITY NEEDS TASK FORCE H BY CHAIR STEVE COOK a.i 7. I (a) CONSIDERATION OF CHANGING DATE AND LOCATION TO MAY 10, 1999 AT PEACE CENTER FOR MULTI-JURISDICTIONAL WORKSHOP SPONSORED BY CHAMBER OF COMMERCE AND CITY OF HUTCHINSON Action — Motion to reject — Motion to approve (b) CONSIDERATION OF AGREEMENT WITH CINEMA ONE LLP (DEFERRED MARCH 23, 1999) Action — Motion to reject — Motion to approve agreement and adopt Resolutions No. 11188 — No. 11192 (a) DISCUSSION BY PAUL RASMUSSEN OF MN/DOT REGARDING RECONSTRUCTION ON HWY. 7 EAST BETWEEN HUTCHINSON AND SILVER LAKE Action — Motion to reject — Motion to approve and adopt Resolution No. 11185 (b) CONSIDERATION OF ENTERING INTO TRANSIT PARTNERSHIP WITH MCLEOD COUNTY Action — Motion to reject — Motion to approve and adopt Resolution No. 11186 (c) CONSIDERATION OF AGREEMENT WITH HUTCHINSON YOUTH HOCKEY ASSOCIATION TO CONSTRUCT SECOND SHEET OF ICE Motion to reject — Motion to approve and enter into agreement, contingent upon Minnesota Amateur Sports Commission Mighty Ducks Grant (d) CONSIDERATION OF REQUESTING BONESTROO, ROSENE, ANDERLIK & ASSOCIATES TO PREPARE PLANS AND SPECIFICATIONS FOR CIVIC ARENA BLEACHER REPLACEMENT Action — Motion to reject — Motion to approve n • • 2 . CITY COUNCIL AGENDA — APRIL 13, 1999 (e) CONSIDERATION OF ENTERING INTO AGREEMENT WITH BERNICK'S PEPSI, ST. CLOUD FOR PURCHASE OF FOUR SCOREBOARDS Action — Motion to reject — Motion to approve and enter into agreement (f) CONSIDERATION OF AWARDING BID FOR LOGS AND CUT WOOD TO DUANE AND SHIRLEY OTTO Action — Motion to reject — Motion to approve (g) CONSIDERATION OF APPROVING HUTCHINSON HOUSING & REVELOPMENT AUTHORITY TO ADMINISTER SMALL CITIES HOUSING PROGRAM Action — Motion to reject — Motion to approve and adopt Resolutions No. 11193 & No. 11194 (h) CONSIDERATION OF ADOPTING HUTCHINSON'S WATER EMERGENCY AND CONSERVATION PLAN • Action — Motion to reject — Motion to approve adoption of plan (i) CONSIDERATION OF SUPPLEMENTAL CONSULTING AGREEMENT FOR AIRPORT IMPROVEMENTS — PHASE 2 WITH TKDA Action — Motion to reject — Motion to approve and enter into agreement (j) CONSIDERATION OF AWARDING CONTRACT FOR LIBRRY ROOF REPAIRS Action — Motion to reject — Motion to approve and award contract (k) CONSIDERATION OF AWARDING CONTRACT FOR BITUMINOUS AND AGGREGATE CRUSHING, LETTING NO. I I/PROJECT NO. 99 -32 Action — Motion to reject — Motion to approve and award contract (1) CONSIDERATION OF SUBDIVISION AGREEMENT FOR FAIRWAY ESTATES SECOND ADDITION Action — Motion to reject — Motion to approve agreement • 3 CITY COUNCIL AGENDA — APRIL 13, 1999 0 (m) CONSIDERATION OF ORDERING ENGINEERING REPORT AND CALLING HEARING ON PROTECT NO. 99-03 AND 99 -04, LETTING NO. 4 (CENTURY AVENUE AND DALE STREET) Action — Motion to reject — Motion to approve and adopt Resolutions No. 11182 & No. 11183 (n) CONSIDERATION OF MN/DOT COOPERATIVE AGREEMENT FOR HWY. 15 SOUTH AND DENVER AVENUE IMPROVEMENTS (PROJECT NO. 99 -10/ LETTING NO. 7) Action — Motion to reject — Motion to approve and adopt Resolutions No. 11176 & No. 11177 (o) CONSIDERATION OF PETITION FOR LOCAL IMPROVEMENT ON LETTING NO. 13, PROJECT NO. 99 -34; SOUTH LAKEWOOD ESTATES SECOND ADDITION Action — Motion to reject — Motion to approve and adopt Resolutions No. 11178 — No. 11181 and approve Subdivision Agreement 1 • (p) CONSIDERATION OF DECLARATION OF SURPLUS AND AUTHORIZING SALE OF PROPERTY (CENTRAL GARAGE ITEMS) Action — Motion to reject — Motion to approve ' u l : ►I � (a) COMMUNICATIONS 1 u :�': �► :►II �►1 :: /ul (a) VERIFIED CLAIMS 1 1 1: ►Iu1 ♦1 • 4 . MINUTES BID OPENING MARCH 26, 1999 Finance Director Kenneth B. Merrill called the bid opening to order at 2:00 p.m. Also present were City Forester Mark Schnobrich and Administrative Secretary Marilyn J. Swanson. Merrill read the Advertisement for Bids, Purchase of Logs and Cut Wood, Publication No. 5282. The following bid was opened and read: Shirley Otto Hutchinson, MN $200.00 The bid was referred to staff for review and a recommendation. The meeting adjourned at 2:03 p.m. L� 1A C� MINUTES BID OPENING APRIL 7, 1999 City Administrator Gary D. Plotz called the bid opening to order at 10:00 a.m. Also present were Director of Engineer John Rodeberg, Assistant Public Works Director John Olson and Administrative Secretary Marilyn J. Swanson. Plotz dispensed with the reading of Publication No. 5284, Advertisement for Bids, Letting No. 11, Project No. 99 -32, for crushing of approximately 16,000 to 18,000 cubic yards of bituminous and concrete material. Crushing shall be to' /a inch or less. One bid was received and opened. Wm. Mueller & Sons, Inc. Hamburg, MN $4.99 /cubic yard Completion date of May 28, 1999 0 • The bid was referred to staff for review and a recommendation. The meeting adjourned at 10:03 a.m. • MINUTES BID OPENING APRIL 12, 1999 Finance Director Kenneth B. Merrill called the bid opening to order at 10:00 a.m. Also present were City Administrator Gary D. Plotz and Administrative Secretary Marilyn J. Swanson. Merrill dispensed with the reading of Publication No. 5285, Advertisement for Bids, Letting No. 12, Project No. 99 -33, for replacement of EPDM roof of the Hutchinson Public Library. The following bids were opened and read: Laraway Roofing Inc. $22,200.00 $ .701board foot Hutchinson, MN Horizon Roofing, Inc. 22,460.00 .65/board foot Waite Park, MN • Herzog Roofing Inc. 16,800.00 .45/board foot Detroit Lakes, MN The bids were referred to staff for review and a recommendation. The meeting adjourned at 10:05 a.m. E 11 CITY OF HUTCHINSON BUILDING / PLANNING / ZONING DEPARTMENT I t 1 HASSAN STREET S.E., HUTCHINSON, MN 55350 PHONE: 612 - 234-4216 FAX 612- 234A240 • • NEW RESIDENTIAL P PRIVATELY OWNED P PUBLICLY OWNED HOUSEKEEPING I Item N Number of V Valuawn of N Number of Valuation of BUILDINGS N No. B Buarergs p � ion B BulalrMp HouNng cmetntcaon c Units l �� i lJrots On,&carts (a) @ @I (c) ( ( e e) f9 Sigb -/amity houses. dabehee Ea m ea,w. 1 101 3 3 3 3 5 586,000 Single - family rouses, sWMed $O'.r.e o7 Peuid b and wq ' se..e ar6wb...nd 1 102 - SroweY a Well, nwern Two4arnity bulklin s 1 103 Thr a and four4amily bulchngs 1 104 FNSd -more 1 1 105 TOTAL- Sum of 101.105 1 109 NEW RESIDENTIAL P PRIVATELY O OWNED P PUBLICLY OWNED NONHOUSEKEEPING I Item N Number o of V Valuation of N Number of V Valuation of BUILDINGS N No. B Buildings D Dorm o oomuucaort u uatlkga c construction Omq carts O Ofd c rtts fat I Ib) ( (c) d dl ( (e (0 Hotels, ,!ratan, and burst robin (busier acmmmodellPy Dray) 2 213 Other nonhousskasp4q shelter 2 214 NEW P PRIVATELY OWNED P PUBLICLY OWNED NONRESIDENTIAL n non N Number Valuation of N Number of Valuation of BUILDINGS N No. o of camorctlaa B Bulkhpa consuwlon Buadings Omircenfs q quit cable (e) ( (D) c e e AnanenMnL social, and revealbnel 3 318 Churches end other religious 3 319 Industrial 3 320 Parking 91rages (ark ings s open eecksd) 3 321 Service stations and repair garages 3 322 Hosionss find kWitutlonal 3 323 Offices, baron, and professional 3 324 Public works and utllitien 3 325 Schools and other sducatlanal 3 325 Stores end customer services 3 327 Oder nonresidential buiaings 3 323 Structures other than buYtllrps 3 329 ADDITIONS, P PRIVATELY O OWNED P PUBLICLY OWNED ALTERATIONS, I Item N Number v varuatlon of N NunbW of Vskution of AND CONVERSIONS N No. d d c cprotruction B Buildings wrortr ctlon Bu CANS O Orr* coifs O Omtl catty (a) ( (b) ( (c) ( (d) del Reelder" - Claudy sudborn 4 434 Pampas aM c"porn 0 sae 4W 1 14 4 43 000 - - PbnraeldWtlslandroMwueekeepkrg 4 437 4 4 9 92000 Addlf lone of residential garages and 4 438 carports (anached and deraUted) M OO 1 NS P PRIVATELYOWNED P PUB C CLY OWNED AND RAZING I It N Number N Nurrosrof N Number of N Numbed OF BUILDINGS N No. 0 01 H Hmnkq urns B Bu9tkW H Housing units Bridktgs e N N) ( (c) ( (d) ( (a) Skgb -femly hormea (anaUed uM 6 645 daschsd) Two-famay buldktgs 6 6" Three- and lour- lamlly buildings 6 647 FHe-or.moro lamiy busQrtgs " "a Ali other butltlings end so ures 5 549 U _ - 1 — UUr- - T - = - , IMI-4, ULMU-Z. MUN aLuation Total P =rmits 57 Total Inspections 195 —a—(I HUTCHINSON POLICE COMMISSION MINUTES 0 • The Hutchinson Police Commission held a meeting on March 23, 1999, at the Hutchinson Police Department. Present at the meeting were Cheryl Dooley, Rick Ness, Bob Bowen, and Lt. John Gregor. The meeting was called to order. Lt. Gregor informed the commission that there were 60 applicants that tested and interviewed for the patrol officer positions. The test and initial interview were conducted over a period of three weeks. There were 14 applicants that passed the first phase and asked back for a second interview. Lt Gregor presented an eligibility roster to the commission ranking the final applicants. He stated that from this list an offer would be made for one full time position and one part time position. A motion was made by Rick Ness, seconded by Bob Bowen, to accept the eligibility roster as presented to the commission. Motion carried. The next item on the agenda was to request permission to advertise a promotional examination for a fourth patrol sergeant position. Lt Gregor stated that the department is required to publish in the paper the examination. He stated that Chief Madson would like to have the examination conducted on April 7 The examination would include a written test as well as an interview. He would oonvene an interview panel of three law enforcement officers from outside the department. Lt. Gregor stated that there were approximately 7 or 8 individuals within the department that would be eligible to apply. A motion was made by Bob Bowen, seconded by Rick Nass, to publish the promotional examination for a patrol sergeant position. Motion carried. Lt..Gregor stated that as part of the consolidation of the communication center the department would need to advertise for two CSO / clerical positions. He stated that these two positions would, perform the tasks currently done by the communication specialists that would'rrot betaken- over by the Sheriffs department. A motion was made by Rick Nass. seconded by Bob Bowen, to advertise and interview candidates for two CSO / clerical positions. Motion carried. The final item on the agenda was to discuss the park bicycle patrol. Lt Gregor informed the commission that he and Chief Madson had discuss expanding the program to include not only the late aftemoon and evening hours but also the morning hours due to the fact the usage of the Luce Line trail in the moming hours. In order to do this there is a need to for four employees. Lt Gregor stated that the cost is funded partially through a grant and then split with the parks department. He informed that commission that the vandalism in the city parks had been approximately $3,500. After the first year of the park patrol program it was cut down to approximately $200 and after the second year there was no damage. Lt Gregor stated that there were four individuals who had tumed in applications and interested in the positions. A motion was made by Bob Bowen, seconded by Rick Nass, to hire the four applicants for the park bicycle patrol positions. Motion carried. With there being no further business to discuss, a motion was made by Rick Nass, seconded by Bob Bowen, to adjoum. Motion carried. Time of adjoumment was 8:00 a.m. t k, d ��'/ Nass CITY OF HUTCHINSON POLICE SERVICES TO: Chief Steve Madson FROM: Sgt. David Erfandson AGE DATE: March 15, 1999 RE: Patrol Officer Interviews On March 12 and 13, 1999, an interview board consisting of myself, Officer Steve Sickmann, Officer Lisa Mueller and Communication Supervisor Jan Brown conducted 14 interviews. These individuals successfully completed the first phase, which consisted of a two-part test and.an interview. The results are as follows: NAME PHASE 1 PHASE 2 TOTAL PART -TIME Matthew Berens 385 158 - 543- Yes David Zerwas - 389 149- 538 Yes - Depends TrevorJohnsort' -386 150 -536 Yes - Justin Malone 389 134 523 Yea — Depends ' Timothy Martin- 381 135 516 Yes Jason Mathwig 362 1531 515 Yes Joseoh Na " 337 154 491 Yes William Harrell 374 116 490 Yes Darren McKeman 342 142 484 Yes Michael Reed 368 116 484 Yes Erron Balfanz 367 112 479 Yes Timothy Kulik 371 100 471 1 Yes Brad Schoenherr 368 991 467 1 Yes Ryan Moonen 355 f 951 450 I Yes • Licensed in late summer / early fall " • Licensed early summer " Akg lJ n U +HUTCHINSON AIRPORT COMMISSION • February 22, 1999 5:30 p.m. Airport Lobby MINUTES Members present: Joe Dooley, Jim Faber, and Robert Hantge Members absent: Steve Crow and Dave Skaar Others present: Tom Parker, Airport F.B.O.; John Olson, Asst Pub Wks Dir, Joe Dooley called the meeting to order at 5:30 p.m. A motion was made by Jim Faber and seconded by Robert Hantge to approve the minutes of the January 25, 1999 meeting. Old Business Olson updated the Commission regarding the funding of Phase II project. Funding has not been approved at this date. Both low -bid contractors have agreed to extend their bids into March. By the end of March the funding will either be approved or the City will know that they will not be receiving any funding from FAA and Mn/DOT. • Olson reported that the City Council would be changing the hangar policy mentioned at the January 25 meeting at their meeting February 23, 1999. New Business Olson presented the 1998 annual report, which is attached. Olson reported that dirt from the ditch behind the fairgrounds will be spread north of County Road 8 off the end of the runway. There are approximately 800 cu. yds. of material, so there will be very little impact to the airport property north of the County Road. Jim Faber inquired regarding adding a grounding strap for fueling operations. Tom Parker indicated that the hose on the current tank is a grounded hose. If, however, there are any extensions to the hose, it is unknown whether they are grounded. Olson was instructed to purchase a retractable grounding strap for fueling operations. The apparatus should be able to be moved when the fuel tanks are moved. Olson indicated that no sign was included in Phase II, so a sign should be designed and purchased this year, if possible. Olson will present various designs to the Commission at their March meeting. Commission members agreed that Tom Parker should have a sign for Hutchinson Aviation on a separate plate on the same post as the general sign identifying the • airport. A plaque recognizing contributions by Hutchinson Technologies, Inc. will be placed in the new arrival/departure building. #-1q - ( HUTCHINSON AIRPORT COMMISSION Minutes February 22, 1999 Page 2 Robert Hantge indicated his concern over the operation of the new building proposed as part of Phase H. He was concerned about the F.B.O.'s lease and about the conference room and how that amenity will be made available to the public. Of particular concern was if meetings were held at the arrival/departure building, how would janitorial services be accounted for. The Airport Commission will be reviewing the operation of the new facility in its future meetings, once the funding has been secured. A motion was made by Robert Hantge and seconded by Jim Faber adjourning the Commission meeting at 6:10 p.m. Unanimous approval. Next Meeting: March 29, 1999 at 5:30 p.m. Location: Airport Lobby r U • Members Present: Members Absent: THE HUTCHINSON LIGHT TRAFFIC ADVISORY BOARD MINUTES Monday, March 15, 1999 Rick Larson, Lucille Smith, Leslie Smith, Brian Bonte, Ed Doring Archie Woodworth, Dave Conrad and Timm Grages John Mallak and Kay Peterson Staff Present: John Rodeberg, Dolf Moon, Dave Mueller and Bonnie Baumetz I. Board Member Update Timm Grages will be reappointed to the Light Traffic Advisory Board for a second term. • II. Transit Update Bonnie read highlights from a memo to the board from Brenda Ewing, Transit Coordinator, informing the board of the increase in riders in 1998. The shuttle routes have been eliminated and all rides are dial -a -ride. There are continuing discussions with the county regarding a joint venture for the administration of the county-wide system. A meeting is scheduled for March 18th. John commented on the meetings he attends with the county and pointed out concerns the County Commissioners have in a joint system. He stated discussions continue regarding a regional service in the future. All involved agree whatever the service it must be consistent. III. City Council Presentation John commented on the presentation to be given to the City Council by Rick and the Light Traffic Board in April. He stated the presentation should include the improvements, costs of projects and costs to the city, and usage increase in 7 years. Dolf stated there is information from the Dept. of Health regarding the benefits of helmet use. Discussion followed on promotion of the Bike and Blade Bonanza. The map including bike paths completed, share the road signage, striping and future paths will be explained to the council. Discussion followed on the purpose of the presentation and the importance for the Light Traffic Advisory Board to be in attendance. The presentation will be placed on the April 27th. City • Council agenda. The board will fine time the presentation on April 12th. 4 -A-(4) IV. Other Items 0 Dave Mueller stated the Bike and Blade Bonanza will be held on May 1, 1999. Many individuals are needed to help on the 1st. He reported the presentations at the school are large group instead of one classroom at a time. The hospital and clinic have donated $5,000 toward helmets. Plaques will be awarded at the first City Council meeting in May to the largest contributors to the event. Brian Bonte commented on the dangerous crossing on School Road at 8th Ave. and asked if the City or School District would arrange for portable stop signs or crossing guards at that crossing. John Rodeberg explained portable stop signs are confusing to drivers which in turn, hinder safety of the children. After discussion, Dr. Bonte hiade a motion to draft a letter to the School Board requesting a crossing guard be positioned at the crossing before and after school. Seconded by Leslie Smith the motion carried unanim ously. Brian also commented on the danger on Roberts Rd. and Alan Street especially after school. Discussion followed on the Police Department providing higher profile patrolling after school on Roberts Road. Dave Mueller will look in to the possibilities for patrolling on Roberts Road. Dave Mueller commented on the downtown crosswalk issues. He reported he will be speaking at the International Mountain Bike Conference in Chicago. Dolf Moon stated bike patrol hours have been increased from 80 hours to 120 hours. • V. Next Meeting - April 12, 1999 Agenda Items will include: Draft Presentation to the City Council Update of Bike and Blade Bonanza Update and further study of the school crossing concerns VI. Adjournment The meeting adjourned at 6:45 p.m. • Hutchinson Citv Center 111 Ha zn Street SE Hutchinson, A1N 55350.2522 320.587- 5151/Fn 320.2344240 TO: Light Traffic Advisory Board FROM: Brenda Ewing, Transit Coordinator RE: Transit Update DATE: March 15, 1999 This memo is to update you on the operation of the current system and the status of the proposed County-wide transit project. The Hutchmobile experienced increased ridership in 1998, and the first two months in 1999 show ridership increases over last year. We recently eliminated our remaining afternoon shuttle . routes and are a pure dial -a -ride, demand response system. By eliminating the shuttles, we will be better able to respond to our riders needs instead of being committed to the shuttle routes that had few, if any, riders at the various stops. We provided approximately a one month notice to our riders and provided updated schedule information to the shuttle stops such as the Medical Center, Park Towers, Evergreen, More 4, Cashwise, Hutchinson Mall, etc. By doing this, we have had very limited concem expressed or even inquiries regarding this change. McLeod County continues to have discussions with Sibley County regarding a joint venture for the administration of the county-wide system. To date, the City has not been included in these discussions, as it has been understood that the City residents should not experience any reduction in transit service. A meeting has been scheduled for this Thursday, March 18, with McLeod County to discuss possible transition time lines and other details regarding the move to the county-wide system. After the March 18 meeting, I will be able to provide the Board with more definite information regarding the proposed transition. If you have any questions, you can contact me at 234 -4213. • Pfted on rtrycled papa- / A fT/ • PUBLICATION NO. 5291 ORDINANCE NO. 99 -250 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING AN EASEMENT LOCATED IN THE HUTCHINSON INDUSTRIAL CORPORATION PLAT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1 . Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate the easement located in the Hutchinson Industrial Corporation Plat. Section 2 . That the easement to be vacated is described as follows: All that part of Lot 1, Block 1 of Hutchinson Industrial Corporation Plat lying Northerly of the Northerly line of vacated Hackberry Avenue, and also being adjacent to the east line of said Lot 1, Block 1 according to the map or plat thereof on file and of record • in the office of the McLeod County Recorder Section 3 . This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 13` day of April, 1999. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator I U RESOLUTION NO. 11184 CITY OF HUTCHINSON 0 RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Bearings $16,991 Electrical Wiring 15,620 Repair Replacement Remodeling of EOC WWTP Police Yes Yes Lakeside Equipment GEB Electric .The following items were authorized due to an emergency need: ITEM I COST Date Approved: April 13, 1999 Motion made by: 1w econded by: _ PURPOSE DEPT. IBUDGET I VENDOR Resolution submitted for Council action by: Kenneth B. Merrill, Finance Director '4 -46�> 0 RESOLUTION NO. 11187 RESOLUTION SUPPORTING REQUEST FROM MINNESOTA STATE COLLEGES AND UNIVERSITIES FOR IMPROVEMENTS AT THE HUTCHINSON CAMPUS OF RIDGEWATER COLLEGE WHEREAS, the City of Hutchinson recognizes that the Hutchinson Campus of Ridgewater College is a provider of valuable education instruction, and is a major economic benefit to the City of Hutchinson and the surrounding region, and WHEREAS, the City Council of Hutchinson recognizes the crucial need for emergency funding from the 1999 Minnesota Legislature for design and construction of a centralized boiler /chiller system, and WHEREAS, the central boiler /chiller system needs to replace a 27 year old decentralized system consisting of 17 roof top units that range from a very poor to a non- operable condition, and WHEREAS, the cost to equip and install a centralized system is $7,200,000, and Is WHEREAS, this is hereby declared an emergency that needs to be addressed with all due diligence through the State Legislature; NOW THEREFORE BE IT RESOLVED, that the City of Hutchinson through its duly elected City Council herein supports and requests a supplemental appropriation of $7,200,000 to address the central boiler /chiller system (HVAC) at the Hutchinson Campus of Ridgewater College. Adopted by the City Council this 13 day of April, 1999. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator _ '6 -(�) SHORT TERK - $I00.00 YNS RETAIL "ON SALE" is btate of fflinnegata, comyry or. .-4& To the ......... ..... QIty..QQ1A1ArU .................... of tlM ......... city ...................... Of .... 4!4S.(;MU.n ............... .............. - ........................................................................ ... State of Minnesota: hereby appliea_for a Uaeaue for the term, frons lgag to NU At Retail Only, Non Intoxicating Malt Liquors, as the same are de fined by law, for oonwumpgion "Or' thaw m1ain premises in Ve Hutchinson duaribed as foUoa, to-xvi*: .. . ..... . .. Polka Festival to be held at McLeod County Fair Grounds at wh4a plow sold applioanL-4para"...-the budaw 0 and to that end represent,--and de fouo=.- That said applicant..--._ - --- I , a the Unlia Sielm, of food morel ohareakr and repute; and he .... ... _aualmd the ago of 21 Vaorr; _-ProPristar— Of OW mtablishmext for which the Uw wail be &&sued if this application m granted. That no mane faothtrvr of each Ron4nt&44aUxj malt liquors has any oumarship, m whole or in part, m said business of said appliaant_or any m(dred therein That said appUoant_._.mak&._JW applioation pursuant and mbjd to all the U" of the Met, of Minnesota and the ordinances and rejulaUons of sold-- I I applicable thereto, which are herrby mad, a part hereof, and hereby agree. —to observe and obey the same; ogre W0. MYe nnlnrla U.. Recozaand approval with restrictions and Driver's License I.D. to be required for Each applicant further states that —he is not now the holder of, nor has --he made application for, nor does —As intend to make application for a Federal Retail Dealer's Special laor stamp for the sale of intoxicating liquor. 9 RW APR 91"9 W 4 =* GIV01"WOWNIM Sal � _d , ,. Minncsota Department of Public Safety Alcohol and Gambling Enforcement Division 444 Cedar St —Suite 133 SL Paul, MN 55101 -5133 (651)296 -6439 TDD (651)282 -6555 APPLICATION AND PF.RMIT FOR A TEMPORARY ON -SALF LIQUOR I.I( :FNSE THM DAY SST —DP LICENSE Secretary t. Pres Tim S lAx;.tiun wh= liccetsc Will be used. if an outdoor area. dwribe McLeod County— VIII dte a pplicarlt eopuact for intpaicdiva Hrow wvim? If n. ties 11% Rune and adds m of the fiWor liccnow yrovWnt to $a"" No Vill Ibc applicaru carry liquor liability i MN �intm the �itsinam R o mint (W lnsurancc is not mandatory.) AMICATWN Mt)ST au A►►anV RA1 by MY Ol COW" WM VJ"Mn - net: n) AIA YMIOI. AMOACDdalir c17Y/COUNTY (i t nF Hntrhinann DATIRAPPROVED April 13, 1999 C17YYEEAM0UNT $75,00 I,IMSHDATFS .tune 10 -12, 1999 DATE FEE Min April 8. 1 AfljVMAk A (w,ea.t tWWVW ictn Mcm IYe1e: M wet.rp�a. t� t.n yrse, aaa0 bah !w w W aAAM drre w ate � �� M taY u.Ww will be rawnW as ahe Mason. N"oft to Ibe dlr w Creq d h" Ja dry+ befom W a w. mesa» MM) 0 A • 6tate of jftnOota, County of ......... MPIPQd CITY f UTC ... ......... I I ............... . . HINSON .............. .................... . .......... ...... o ....... .. ✓pplication No. T 0 B A C C 0 Application for License to Sell flat Retail The undersigned resident of the ................. City ........................ .................... o f ........... jiutchinsoa .... .................. . I in the county of McLeod ........ I ............ ..................... I St of Xinne.840ta, HEREBY JfXKE .4PPLIC-1 TIOX FOR LICENSE to be issued to. - --WEY. -QPNa M-L ... 5TRU ...... in I .................. . . ....... .... ... ....... . ................. . to sell cigarettes and cigarette papers and wrappers at retail at ....... . . .. . . . .... ....... .. . . .. .......... 510 Hwy. ........ 7 " East, Hutchinson,_ ..... 5 ........................................... ......................................... ................ ... . .................................................. ....... ... .......... in the .. ....... . QitY .. ....... ... - .. .. .-Of . ........ ..... �t .c lA nsnlj ...... . ............... in, said county and state for the term of ........ I'll ........ ... wqt.ha .... ...... .................... b w ith th ......... l ... ..... day of - - -May ...... 19 ... 9.9_, subject to the laws of the State, O f Minnesota and the ordinances and regulations of said City .. ....... . Hutchinson ........................ rtainin,e thereto, and herewith deposit .......... ............ ..................... of ....... I ......................... ... I .......... ............ pe $.DN. .... ..................... payment of the fee therefor 19 ............ Dated ........ / 24 / .... ....... . . ... .......... ...... . ......... E710 ...................... ................. JOHN G. HARMON, SECRETARY/TREASURER .... CTS'Ey""s I R. C ............ ... I ........ ; I • 4 -y) I 0 City of Hutchinson Forestry Dept. Memo • To: Mayor and Council From: Mark Schnobrich City Forester CC: Dolf Moon, Marilyn J. Swanson Date: 04/12/99 Re: Tree Board Recommendation for Two- 3 year terms to the Board The tree board has two citizens that it would like to recommend to the Mayor and Council for appointment to the Hutchinson tree Board for a three year term. Brain Wendlandt and Rose Jeraens. Both have indicated an interest in being on the board and both come with personnel experience and a desire to work with the communities trees and environment. • • Page 1 � — Afr -13 -99 04e41P City or MuLcnnnson 320 234 4240 /' P, 002 ) • PETITION FOR LOCAL MPROYEME.atT (100% OF PROPERTY OWNERS) -- LETTING NO. 14 PROJECT NO. 9"S Hutchinson, Minnesota Dated: April 13th, 1999 TO THE CITY COUNCIL OF HUTCHINSON, MNNCSOTA: We, W owrW$ Of real property known and described as West It2 of Lot 1, Stock 1. Fair Grounds Addmon hereby Petition for improvement by construction of storm sewer, sanitary sewer services and watermain SOM0111s and appurtenances, pursuant to Mmrtesota Statutes, Chapter 429 and that vie City assess the entire cost of the fnprovement against our Property described below, arid we hereby agreed to pay the entire cost as apportioned by the City The penhon shell be binding upon and extend to the heirs, representatives, assigns and successors of the Was, Owners SianpA 1 C W EMA 9N9„I BY: J an . S e. Managag Partner AWress 5425 841h Ave N Bfpokyn Park MN 65443 I ewlition Of Prooenv West 12 of Lot t. Block t Fair Grounds Addition • ERerrilried, Checked and found t0 be in Proper form and to be signed by the regUfed nufribar of owners of propafty affected by 11M nia" Of the Improvement peMnad for. Gary 0. Motz. City Admkmft r • Apr 04:41P City of t'1ua:ctlinSOn 320 L34 4240 P103 AGREEMENT OF ASSESSMENT, WAIVER OF BEARING AND • WAIVER OF IRREGULARITY AND APPEAL LETTING NO. 14 PROJECT NO. " -35 Thi. Agreement, is made this 13th Jay of April, 1999, between the City of Flurchinson, Sute of Minnesota, hereinafter referred to as the City and Cinema QWc' LLP of County, State of Minnesota, hereinafter referred to as Owner. - . In considcntion of the action of the City L.ounul, at the owners' request, to cause the con.tr cation of Sturm sewer, sanitary sewer services and witermain services and uppurtenautc. on real property described as Wei 1/2 of Lot 1, Block 1, Fair Grounds Addition and to a.sess 100% of she tint to the Owner. Owner agrees to pay s ud percentage of the cons of .aid inspnrement not to caceed 520,000.00, plus interest, over a period ten (10) years. Owner expressly waives hearing and objection to any irregularity with regard to the said improvement caw, +menu and any claim that the amount thereof levied agaiast nwner'a property is excessive, together with all rights to appeal in the courts. This agreement shall be binding upon .md extend to the heirs, represt•ntatives, assigns and .'uccessors of the parties. In tmimony, whereof, said Owner ha% hereunto set his hand, the day and year fire above wrintn. OWNERS SIGN: 2 CIND1Aj9TQE IN FRESENCF.OF: • RY: Br/an J. jrwve. Managing Partner • RESOLUTION NO. 11188 • RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT LETTING NO. 14 PROJECT NO. 99 -35 BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: A certain petition requesting the improvement of real property known and described as West 1/2 of Lot 1, Block 1, Fair Grounds Addition hereby petition for improvement by construction of storm sewer, sanitary sewer services and watermain services and appurtenances filed with the council on April 13th, 1999, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. 2. The petition is hereby referred to the Director of Engineering and that person is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 13th day of April 1999. • City Administrator • FKfthlnsonCqC6hW1 111 Hassan Street SE tHutchinson, Minnesota 55350-25221 Phone (612) 23442M 1 FAX (612) 234.4240 E NGINE ERIN G REPORT. • TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works DATE: April 13th, 1999 SUBJECT: Letting No. 14/Project No. 99 -35 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 99 -35: West 112 of Lot 1, Block 1, Fair Grounds Addition by construction of storm sewer, sanitary sewer services and watermain services and appurtenances. ESTIMATED COST 99 -35 Construction Cost $15,589.49 Engineering.- Rehder & Associates Engineering $3,497.01 Administration $0.00 Fiscal/Legatllntesest $572.60 "ST[MATED TOTAL $19,659.10 ESTIMATED FUNDING 99 -35 Assessable Cost $19,659.10 Deferred Assessable Cost $0.00 City Bonded $0.00 City - Water /Sewer Funds $0.00 City —TIF , $0.00 MSA $0.00 Mn/DOT $0.00 ESTIMATED TOTAL $19,659.10 cc: Cal Rice - Engineering Departmrnt 7 • RESOLUTION NO. 11189 • RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT LETTING NO. 14 PROJECT NO. 99 -35 WHEREAS, pursuant to a resolution of the Council adopted April 13th, 1999 a report has been prepared by the Director of Engineering, with reference to the improvement of West 1/2 of Lot 1, Block 1, Fair Grounds Addition by construction of storm sewer, sanitary sewer services and watermain services and appurtenances; and said report was received by the Council on April 13th, 1999, WHEREAS, this improvement was petitioned for by 100% of the property owners and said property owners have waived hearing on said improvement, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $19,659.10. 2. The public hearing on said improvement is hereby waived. Adopted by the Hutchinson City Council this 13th day of April, 1999. • Mayor City Administrator • RESOLUTION NO. 11190 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 14 PROJECT NO. 99-35 WHEREAS, a certain petition requesting the improvement West 1/2 of Lot 1, Block 1, Fair Grounds Addition by construction of storm sewer, sanitary sewer services and watermain services and appurtenances, was duly presented to the council on the 13th day of April, 1999; and WHEREAS, pursuant to resolution of the council adopted April 13th, 1999, a report has been prepared by the Director of Engineering with reference to the improvement, and this report was received by the council on April 13th, 1999. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The council finds and determines that said petition was signed by all owners of real property abutting upon the street(s) names as the location of the improvement. 2. Such improvement is hereby ordered as proposed in the council resolution adopted April 13th, 1999. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. • Adopted by the Council this 13th day of April, 1999.. Mayor City Administrator • RESOLUTION NO. 11191 • RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING NEGOTIATION OF CONTRACT LETTING NO. 14 PROJECT NO. 99 -35 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of West 112 of Lot 1, Block 1, Fair Grounds Addition by construction of storm sewer, sanitary sewer services and watermain services and appurtenances and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The estimated cost of such improvement does not exceed $25,000.00 and therefore the Director of Engineering is hereby authorized to enter into direct negotiation for construction of such improvement. John P. Rodeberg is hereby designated at the Engineer for this improvement. • Adopted by the Hutchinson City Council this 13th day of April, 1999. Mayor City Administrator n RESOLUTION NO. 11192 RESOLUTION AWARDING CONTRACT • LETTING NO. 14/PROJECT NO. 9935 Whereas, pursuant to a resolution of the Council adopted April 13th, 1999 the Director of Engineering entered in to direct negotiation for the fumishing of all labor and material for the improvement of West 112 of Lot 1, Block 1, Fair Grounds Addition by construction of storm sewer, sanitary sewer services and watermain services and appurtenances, and appurtenances; and received the following bids: Bidder Amount Bid Juul Contracting Company of Hutchinson, MN $15,589.49 and whereas, it appears that Juul Contracting Company of Hutchinson, MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Juul Contracting Company of Hutchinson, MN, in the amount of $15,589.49, in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefore approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the • deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 13th day of April, 1999. Mayor City Administrator 10 DOCUMENT 00500 CONTRACT AGREEMENT FORM • THIS AGREEMENT, made this 13th day of April, 1999, by and between Juul Contracting Company hereinafter called the Contractor, and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the Municipality. E WITNESSETH, that the Contractor and the Municipality for the consideration hereinafter named agree as follows: ARTICLE 1. The Contractor agrees to provide all materials, equipment and labor necessary for the complete construction of all the work shown on the drawings and described in the specifications prepared by the Municipality for LETTING NO. 14,1 3 ROJECT NO. 99 -35, and to do everything in strict conformity with said specifications and drawings. ARTICLE 2. The Contractor agrees that the work contemplated by this contract shall be entirely completed on or before May 1, 1999. ARTICLE 3. The Municipality agrees to pay the Contractor in current funds for the performance of this Contract the sum of Fifteen Thousand Five Hundred Eighty -nine Dollars and 491100 ($15,589.49) subject to additions and deductions as provided for in the specifications and to make payments on account of the Contract as provided for in the specifications, except as hereinafter stated: ARTICLE 4. The Contractor and the Municipality agree that the specifications and the drawings, together with this agreement, form the Contract and that such specifications and drawings are as fully a part of the Contract as if attached or herein repeated. The Contractor and the Municipality agree that the attached Table of Contents (Document No. 00002) is a complete list of all specifications and drawings to be part of the Contract. The Contractor and the Municipality, for themselves, their successors, executors, administrators and assigns, hereby agree to the full performance of the covenants herein contained. IN WITNESS WHEREOF, the parties have caused these presents to be signed in their behalf by the proper officers thereunto duty authorized and their corporate seal to be hereto affixed, the day and year first above written. In the presence of: CONTRACTOR: By: Its: In the presence of: CITY OF HUTCHINSON Mayor: 0 L74199 -35 •: Doc. 00500/Page 1 • ReShft d. Pfq. SSTPX (074) RpSOLU I.0 NO. 11185 At a meafing of tw ply Could of the ply at Hubftw n, had on tfa _ dry of 1 M, the follUaing Readtrmn rw dbfed by • aecorded by m att WHEREAS the OalwlYaiwr d Tn:wponow for ter Stm d Mrraeda ha prepared: plug, spend p vAmora, end epedioatar for the irgmumrm d Trralk Hiplway No. t t9. wmrb ed es Tnnk Hlphway Na 7, vAW ft oorporat a anrb d to City d Hlmftl n. Mom P Avenue Nartaaft to ft Eat Corporate unit end aesw ft ammoll tMreof, NOW. THEN. BE IT RE9MVED that aatd pYaia and fpaW p Marr forgo imprunnwd d aW TrurW Highway Mull mW c rp a 0 Indb of the City. be and hereby to approved Yrdr &q to ahaaftm and gradaa a atroam and ooraer I Is hm" glen to arty and all A aa in grade ocaabned by add owswimom BE IT RIRTHER RE90LVED tat to Coy does hereby agave in roq a' to poll" at Y wHdea. t Such paddrlg Is Poll bd WPM ttre oorporab Nrab of aW pry, on esW Trunk HWway. m be 1 - qI - t Wih des arrb a*c M to ft allow y, and at bat 20 feet Mom any aoaaesia on all prblc atnMs t*W#6d p esW Wft Kvhway. Upon to all of fie m0, ft Woe b caad members wad In tow of to • an4 des folloM coed mwnbom wbd apaial des aWpeat d the PA@Oj art wflweupon do mayor ud/or to paeeidrq dfic dedared fo RaoMAon adopted. Datsd tBtO MAW Albet City Clerk STATE OF MINNESOTA COUNTY OF MCLEOD ) CITY OF HUTCHW45M ) I do hereby W* tat al aid roeaI - (d ~ dw ofd bgai ndla rra ghen) 0(f* Coy C Aid of Huttiaa4 fr9lraeda anti _ dq al t NG. m w id a mpodty d ffa members d aWd Counog wue WOW4. •a bugcilg ra A dm Tres adopted. Wren un W my hard and sal to day of 0 R439 00"1w W tMd Cty Clwk p A, ip Memorandum TO: Mayor and Council Q FROM: Brenda Ewing` Human Resources/Transit Coordinator RE: Resolution to Enter into Transit Partnership with McLeod County DATE:. April 9, 1999 The attached resolution is on the April 13, 1999, Council agenda for consideration and adoption. The resolution, if adopted, allows the City of Hutchinson to enter into a partnership with McLeod County to provide transit services to the City. Two provisions in the resolution that should be specifically noted are as follows: 1. Current public transit services in Hutchinson will continue at current or greater service levels and that the City will continue to have a role in the service design issues for the City. • 2. The City will continue to fund transit in Hutchinson per the current funding levels and will continue to do so for years 2000, 2001, and 2002. I have reviewed the current funding levels with Ken Merrill, Finance Director and have included an additional attachment regarding that information. It should also be noted that the City has been programmed to purchase a new bus in 2000, and has included this expense on the capital improvement plan. The details of the transition to the County system have not been finalized. The County is requesting the commitment of the City of Hutchinson to secure funding for the county-wide system from the Minnesota Department of Transportation and the Federal Transit Administration. As is stated in the resolution, it is anticipated that the full transition to the County system can be anticipated to be completed by January 1, 2000. If you have any questions regarding this information, please contact me at City Center. Enc. • City of Hutchinson Hard Dollar Cost - Transit System 0 1998 Actual Total Expenditures 142,604.00 State /Fed Match 85,562.40 Local Match Fares Gas Tax Refund Local Share 'In Kind Services Total Hard Dollars 57,041.60 (21,935.00) (1,225.00) 33,881.60 (7,421.83) 26,459.77 26,500.00 60% 40% In Kind Services FICA PERA Total In Kind State Match Local Share Bus Purchase 2000 45,000.00 est. Local Share 9,000.00 20% Total 2000 Dollars 35,500.00 est. 2001 Dollars 26,500.00 est. 2002 Dollars 26,500.00 est. Total Dollars 88,500.00 est. 16,452.00 1,258.58 843.99 18,554.57 11,132.74 7,421.83 7.65% 5.13% 60% A • f A RESOLUTION NO. 11186 Entering into a partnership with McLeod County to provide transit service to the City of Hutchinson WHEREAS, the City of Hutchinson has provided public transportation services beginning in 1975; and WHEREAS, greater efficiency and improved customer services may be achieved by a service design that incorporates the City of Hutchinson transit system into the McLeod County transit system; and WHEREAS, McLeod County and Sibley County have agreed to a partnership to provide a comprehensive system of public transportation services for the two counties; and WHEREAS, the two county system will share transit coordinator, dispatchers and equipment necessary to run the system; and WHEREAS, current public transit services in Hutchinson will continue at current or greater service levels and the City will continue to play an active role in the transit service design for Hutchinson; and WHEREAS, funding is currently available on a cost share basis of 65% State/Federal and 35% local for McLeod and Sibley Counties for a comprehensive two county transit system; and WHEREAS, the City of Hutchinson will continue to provide local funding not exceeding the current funding levels for a period not to exceed three years and including 2000, 2001, and 2002; and THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the Hutchinson City Council agrees to enter into a partnership with McLeod County for a service design to incorporate the City transit system into the county-wide transit system, and that the incorporation of the system is anticipated to be completed by January 1, 2000. Adopted by the City Council this 13th day of April 1999. Marlin Torgerson, Mayor ATTEST: • Gary D. Plotz, City Administrator /� r CITIZENS BANK & TRUST CO. April 5, 1999 r n of- t1u]ulllywty FOR YOUR INFORMATION The Honorable Marlin Torgerson Mayor of Hutchinson Hutchinson, MN 55350 Dear Mayor Torgerson: Hutchinson Youth Hockey Association and Citizens Bank & Trust Co., with cooperation from the City of Hutchinson, are working to develop a plan to construct a second sheet of ice in the City of Hutchinson. Citizens Bank is willing to work with the HYHA and will commit financing up to $350,000 to the HYHA to help them complete the project. Citizens Bank is excited to be a part of this very important project in our City and will cooperate with all involved to see the project to completion. If you have any questions, please call. Sin ely, i L I ot�ry B. Ulrich Executive Vice President 9 TBU /cml cc Chris Heineman cc Dolf Moon 102 Nluin Street South • PO. Box 339 • Hutchinson. Minnesota 55350-0319 Phone 3 - 2'33 • FAX 3'_0/587 -5738 • www. chhutdi -cool CIS On -Call 320/231 -6234 • Toll -Free 888/231- 2910 • Mrmher FDIC • r� 0 ro TO: FROM: DATE: RE: Parks, Recreation & Community Education 900 Harrington Street SW Hutrbinson, NIN 55350 -3097 320 - 507- 2975/Fm 320 -234 -4243 Mayor and Council Dolf Moon, Director PRCE April 9, 1999 Civic Arena Bleacher Replacement We are in the planning and specification phase of bleacher replacement in the Civic Arena. We are seeking approval to have Boonestroo, Rosene, Anderlik and Associates complete this phase of the project. They have indicated a range of $7,600 for a project valued at $100,000, up to $18,330 for a project valued at $300,000. Based on meetings with BRAA, we have requested they develop three options that can be shared with our user groups, with the preferred option being let for bid. Printed on recycled paper - WE, BONESTR00 ROSENE ANDERLIK & 6516361311 04/09/99 15:10 l5 :02 NO: 11 PROPOSAL: I. Schematic Design: prepare three schematic designs for bleachers within the existing arena based on the following criteria: Option 1: 499 Seats or less. a. Front load scaling. b. No mezzanine access to the public. C. Players and penalty boxes move to the north. d. Provide one ramp /lift for H.C. accessibility 2. Option 2: 650 seats + / -, a. Front load seating. b. Mezzanine access for over Flow standing area viewing. (Access to be obtained from within existing building envelope.) c. Move players and penalty boxes to the north. CL Provide one ramp or lift for H.C. accessibility. 3. Option 3: 650 seats a. Back load seating. b. Mezzanine access for over flow standing area viewing. (Access to be obtained from within existing building envelope.) e. Move players and penalty boxes to the north. f. Retain vomitory access. g. Provide one ramp or lift for H.C. accessibility. II. Prepare Design Development Documents a. Plans, sections, preliminary details. b. Outline specifications. C. Cost estimate. Ill. Prepare Construction Documents a. Plans and specifications. b. Cost estimate. IV. Bidding Assistance H. Printing and distrihution of bid documents. b. Bid review and recommendation. 1 � 1 BONESTROO ROSENE ANDERLIK T 6516361311 04/09/99 15:10 5 :03 NO: Note: Option for 850 seats was submitted 2/9/99. (This seating count may be increased slightly by moving player and penalty boxes to the north. a. Back load seating. b. Mezzanine access with bleachers. (possibly retractable) C. Retain vomitory access. d. Provide ramp or lift for H.C. accessibility. Construction Normal Full Schematic Cost _Pesiizn Fee I Design $100.000 1 4.36 1 1.76% 1.55% Fee for Compensation for Remaining Construction 7.60% 7.15% 7.52% 1.41% 6.11% C • Parks, Recreation & Community Education 900 Harrington Street SW Hutchinson. MN 55350 -3097 320 - 587- 2975/Fax 320 -234 -4243 TO: Mayor and Council FROM: Dolf Moon Director PRCE DATE: April 5, 1999 RE: Scoreboard Recommendation Based on the review of proposals by staff, the PRCE Department recommends entering into an agreement (see attached) with Bernick's Pepsi, St. Cloud. Bernick's proposal was stronger than the proposal submitted by Viking Coke, St. • Cloud, for the following reasons: 1. Purchase of boards up front by Bernick's. Two year purchase by Viking Coke. 2. Full use of ad panels by Bernick's. Viking Coke wanted to advertise on the scoreboard. 3. Nine year agreement with Bernick's. Ten year agreement with Viking Coke. Product cost for both proposals is $15.25 per case of 24 for 20 oz. bottles. I will be in attendance at the April 13` council meeting if further information is desired. 0 Primed on .,c kd paper - t —E , _.. _T� SOFT DRINK 20 oz. Borcles 5:5.25 & Cans $8.40 PEPSI PRODUCTS Peps Pepsi ONE Dmt Fens+ Caffeme Free Pcv Caffeme Free Die. Pepsi Mc Dew Die: M: Dew Caffeine Free M: Jew CaF,eine Free Div. Mc Dew Cherry Pepsi Diet Cherry Pets A &W PRODUCTS A&W Root Beer Die: A&W Roo: Seer A&W Cream Soca Diet A &W Crean Sa'a CRUSH PRODUCTS Orange Crasn G-tipe Crush Strawberry Crus- SLICE PRODUCTS O,�nge Slice Diet Orange 5iice 7UP PRODUCTS 7UP Die: 7UP Cherry 7UP Die. Cherry 7Up FLAVORED & MISC PRODUCT Ginger Ale Sugar free Ginge- Ale Tah:;:an Treat nawanan Punch Lipton Tea DIQ LJDbr, T ca _..:cn Sweetener Tea Raspberry uptt, -ea Court, Time Lenonade Pnk emanate Jana Squirt iiimrteti a-easl Sunny Dei�gr: BERNICK'S PEPSI /7UP PRODUCTS JUICES, SPORTS DRINKS. & TEAS ALL SPORT 20 oz. plar-c bdes S15.25& Quarts $ 13.60 Powder S30.00 Lemon ume Grape Orange Blue Ice Fruit Ruch Cherry Ex eme Watermelon Raspberry Burst OCEAN SPRAY JUICES 12pk. I Sac Glass Bottles $8.00 & Cans $12.00 Cranberry Juice Cocktail CranGrape Drink 100% Apple Juice 100% Orange Juice Ruby Red Grapefruit Juice Drink Ruby Rec & Targenne Grapefruit Kiwi Strawberry LIPTON TEA 12pk. 16oz glass bodes 58.00 Lemor. Sweetened Peach Unswe- __tened Rmbe,, sweetened Die. Lemon Tea- Lemohade FRAPPUCCINO COFFEE DRINK 95 NR boeles $20.10 Coffee Mocha Vanilla Egg N e CHOCOLATE MOOSE 16 oz. Ba ttles $15.95 DIET P WATERS AVALON DRINKING WATER 16 Ci_ I user. & 1.5 liter $12.50 S12.50 $13.50 KLARBRUNN DRINKING WATER 20 at. Spor, Top S 1 1.60 .5 Lv $7.65 1 Lv $9.50 1.5 Lv $7.60 KLARBRUNN MINERAL WATER 20 oz b..ales $8.25 & 12 z cans $840 Regular Lemon Lime Citrus Raspberry Black Cherry CLEARLY CANADIAN 1 15 oz glass bottles S 15.95 Cans $12.00 Raspberry Blackberry Cherry Strawberry Melon KWENCHERS .5 Iv Plastic bodes ;Sporrt tap) $15.95 Strawberry Vanilla Kiwi Strawberry Berry Locus Peach & Cream Cherry Cherry AQUA FINA 20oz. 515.25 24oz 6 pk $20,95 1 Liter $10.30 -",sac 1 11;99 Bernick's Pepsi -Cola (320) 252 -6441 g E l, AGREEMENT CITY OF HUTCHINSON AND BERNICK'S PEPSI, ST. CLOUD This agreement provides (4) scoreboards at the Roberts Park Facility, Hutchinson, Minnesota. Terms of the agreement are as follows: Bernick's Pepsi will provide, at their cost, four BA -518 boards with AS -1000 control consoles included, and side panel for advertising. Delivered to the Hutchinson Parks and Recreation Department. 2. Bernick's Pepsi agrees that the ad panel on each scoreboard may be utilized at the discretion of Hutchinson Parks and Recreation Department. Bernick's Pepsi agrees to supply, at their cost, an advertising panel for Roberts Park. Bernick's further agrees that the panel must be approved by the Director or his designee and the panel be located in a mutually agreed upon location. 4. Bernick's Pepsi will supply, at no additional cost, two coolers approved by the Director or his designee to use for dispensing the product. • 5. Bemick's Pepsi will supply a soft drink vendor, if desired, at no charge. 6. Bernick's Pepsi will provide 20 oz. soft drink non - returnable bottles at a cost of $15.25 per case of 24. Additional product purchases are outlined on the attached sheet. 7. Hutchinson Parks and Recreation Department agrees to use exclusively Bernick's products for a period of nine years (1999 -2007) at the Roberts Park location. 8. In the event either the City of Hutchinson or Bernick's Pepsi terminates this agreement the buyout option is as follows: 1999 $9,000 2002 $6,000 2005 $3,000 2000 $8,000 2003 $5,000 2006 $2,000 2001 $7,000 2004 $4,000 2007 $1,000 City of Hutchinson Signed by Bernick's Pepsi of St. Cloud Signed by its: Mayor its: City Administrator 0 Bernick's Pepsi P'G Memo To: Mayor and Council From: Mark Schnobrich City Forester CC: Doff Moon Date: 03/26/99 Re: Log and Wood Bid Awarding Bids were opened on Friday, March 26, 1999, with one person bidding. An amount of $200.00 was bid with Duane and Shirley Otto being the . sole bidders. Each year as a normal process of our community forestry program,we accumulate logs that are offered for sale to the public. A total of 32 saw logs, along with various limb wood, was offered for sale. I recommend that this bid be accepted for the purchase of logs and limb wood at the compost facility. 9 • Page 1 "MLUTION NO. 11193 Business and Community Development Application Forms Package Local Government Resolution (FP -11) (SCDP) Applicant Name: City of Hutchinson RESOLUTION OF APPLICANT: Applicants must adopt and submit the following resolution. This resolution must be adopted prior to submission of the forms package. BE IT RESOLVED that C i tv nf H -rh; son (apptrcant) act as the legal sponsor for project(s) contained in the Business and Community Development Application to be submitted on (Day, Month, rear) and that ltavor of Hutch nson (77tfsot First Auff=x&d0Mchu) and ('if A d m i n i c t r a O (titre of Second Authorized 0fAcW) are hereby authorized to apply to the Department of Trade and Economic Development for funding of this project on behalf of ri+ of Hutrhincnn (Appficant) BE IT FURTHER RESOLVED that City of Hutchinson (Appucant)has the legal authority to apply for financial assistance, and the institutional, managerial, and financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that r i f g of 911+rh i n cnn (Appacant) has not violated any Federal, State, or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. . BE IT FURTHER RESOLVED that upon approval of Its application by the state, City of Fln +rh i n cnn (ApptKany may enter into an agreement with the state of Minnesota for the above - referenced project(s), and that c t. i v of Hutch i n s on (Appficant) certifies that It will comply with all applicable laws and regulations as stated in all contract agreements and described on the Compliances Section (FP -10) of the Business and Community Development Application. NOW, THEREFORE BE IT RESOLVED that Maynr of T-intrhi ncnn (Tyre of First Authodwd olAdao and rite Adminic _ a .o (nue of serond Authodmd omdap,or their successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project(s) on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the r i t y ('o u o r ; (Goveming B o d y of A p p l M s n t ) of C i t g o f Hi i t r h i n c n n (Appgtanr) on (Dare). SIGNED: WITNESSED: (Fi Au Official) (S(Pt ufure) (nee) (Date) (TWO (Date) • SCGP Applicant GWde (Rev. 11/97) 5 -73 RESOLUTION N0. 11194 APPPROVING AND AGREEING TO ENTER INTO ADMINISTRATIVE CONTRACT OF SMALL CITIES DEVELOPMENT PROGRAM FOR EQUITY LOAN PROJECT FOR LOW AND MODERATE INCOME HOUSEHOLDS TO PURCHASE NEWLY - CONSTRUCTED HOMES WHEREAS, the Housing and Redevelopment Authority in and for the City of Hutchinson, Minnesota has drafted an application on behalf of the City of Hutchinson, Minnesota which has been approved for funding. WHEREAS, the Equity Loan Project will be funded via the Small cities Development Program administered by the Minnesota Department of Trade and Economic Development NOW THEREFORE BE IT RESOLVED that the City of Hutchinson, Minnesota hereby approves the Hutchinson HRA to administer the Small Cities Housing Program on behalf of the City of Hutchinson; and BE IT FURTHER RESOLVED that the City of Hutchinson enter into an administrative contract with the HRA upon receipt of the Small Cities Development Program Grant Agreement from the Minnesota Department of Trade and Economic Development. Adopted by the City Council this 14 day of April 1999- • Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator `J Memorandum To: Mayor and Council CC: Randy DeVries From: Richard Nagy Date: 03/26/99 Re: Adopting of Water Emergency and Conservation Plan Minnesota Statutes 103G.291 require all Minnesota public water suppliers to prepare and implement a water emergency and conservation plan, The plan shows in detail how the City of Hutchinson would deal with a water source shortage, and conservation plans to keep an adequate source. This plan details the trigger mechanisms for implementing and enforcing a water emergency. Our plan was submitted to the Minnesota Department of Natural Resource in 1996, and has now been approved. The final step in implementing Hutchinson's plan is the formal adoption of the plan by the city council. We are asking that the plan be adopted as prepared, presented, and approved by the • Minnesota DNR. —# Minnesota Department of Natural Resources March 11, 1999 500 Lafayette Road St. Paul. Minnesota 551554%Z City of Hutchinson Richard Nagy, Water Systems Supervisor 111 Hassan Street Hutchinson, MN 55350 -2522 Dear Mr. Nagy: WATER EMERGENCY AND CONSERVATION PLAN APPROVAL The Department has completed its review of the City of Hutchinson's "Water Emergency and Conservation Plan." The plan was very well done and is hereby approved. Attached are comments on the plan along with some recommendations for future revisions to the plan. Water Emergency and Conservation Plans must be updated every ten years. In addition, plans should be reviewed annually to address the items included in the implementation schedule and to assess the effectiveness of conservation efforts. Please find enclosed a list of Public Information and Education options you may find useful in your efforts to promote wise water use. Thank you for your cooperation. If you have any questions, please contact Thomas Mitchell at (651) 296 -8989. Sincerely, D RS JaFJap Ma nager Water Appropriation Permit Program enclosures c: Thomas Mitchell, Permits Unit Rob Collett, Area Hydrologist n 0 0 DNR Information: 651- 296 -6157 • 1- 888 - 646 -6367 • M: 651-296-5494 • 1- 800 -657 -3929 An Equal Oppommity Employer Who Vetoes Diversity P.m an RegrJed Paper Corsaking a A6itum 0l 10%P0 ConnXnx Weab r- # I C 0 Hutchinson Citv Center In Hassan Street SE Hutchinson. MN 55350 -2522 320.587- 5151/Fax 320-2344240 I E � 0 A N U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Supplemental Consulting Agreement for Airport Improvements - Phase 2 with TKDA DATE: April 8, 1999 Attached is a letter from TKDA explaining the work included in Supplemental Agreement No. 2 for Phase 2 Improvements at the Airport. This added cost relates to work to include apron repairs requested by the City, and updating of documentation and costs required by the 2 -year delay in receiving Federal and State Funding. The total requested additional fees are $25,000 of which the costs are proposed to be shared by the City, State and FAA based on the cost apportionment of the project. The actual expected cost to the City would be $6,485. We recommend approval of the Supplemental Agreement. cc: Gary Plotz — City Administrator John Olson — Assistant Public Works Director file: Airport Improvements (1999) n u Primed on recycled paper - TKDA RECE1V AND TOLTZ. AINCORPORA ED ENGINEERS • ARCHITECTS • PLANNERS , yqq 1500 PIPER JAFFRAY PLAZA C TY OF HuTCI- WMN 41 0 February 11. 1999 Mr. John Rodeberg Director of Engineering Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 A4a CEDAR STREET SAINT PAUL, MINNESOTA 55101 -2140 PHONE:& 112 4400 FAX:651Y292-D0 Re: Phase H Construction / Arrival Departure - FBO Hangar Construction Hutchinson Municipal Airport TKDA Commission No. 11253 -02 & 03 Dear Mr. Rodeberg: On January 26, 1999, we sent you a draft of proposed Supplemental Agreement No. 2 for construction engineering services, and you have asked for additional information regarding the proposed costs. We prepared the total project cost breakdown on December 31 in an effort to make a logical and equitable split of construction costs between the FAA, MnDOT, and the City. The construction engineering costs were from our initial estimate of engineering costs prepared in October, 1996. Now that the project has been designed and bid we are better able to estimate those costs, which leads to the revised figures shown on the draft of S. A. No. 2. The difference is an increase of $25,000. We have inserted the revised construction engineering cost into the OVERALL COST BREAKDOWN, originally submitted to Jim Groehler on December 31, 1998. (See attached copy of the revised breakdown.) If the same prorates were used to apportion the costs, the increase to the City would be 56,485. This assumes a grant amendment of $13,064 from the FAA, as well as an additional $5,451 from MnDOT Aeronautics. The hours included in the draft agreement provide for 26 weeks of full time inspection of the civil project. Time is also included to provide 14 weekly trips by staff to monitor the construction progress of the ArrivaVDeparture Building and Maintenance Hangar. Contract administration (supervision, shop drawings, payments, etc.) by office personnel will be provided for both projects. An Equal Opportunity Employer S-s Mr. John Rodeberg TKDA Commission No. 11253 -02 & 03 February 11. 1999 Paee 2 The cost breakdown is based on estimated quantities and a "not —to— exceed" maximum engineering cost. The previous airport project underran anticipated totals even with the addition of extra work. After you've had time to review the attached spreadsheet please call to discuss its implications. We are available to meet with you at your office at any time to review the proposed S. A. Yours truly, J. G. Petersen Project Engineer Encl. I * A 0 TOLTZ,KING,DUVALL,ANDERSON ST. PAUL, MINNESOTA AND ASSOCIATES, INC. FEBRUARY 12, 1999 ENGINEERS - ARCHITECTS - PLANNERS COMMISSION NO. 11253 PHASE H DEVELOPMENT HUTCHINSON MUNICIPAL AIRPORT OVERALL COST BREAKDOWN DEVELOPMENT ITEM FUNDING COST FEDERAL STATE LOCAL RATIO SHARE SHARE SHARE PHASE H DEVELOPMENT - CIVIL CONSTRUCTION TAXIWAY, APRON, ENT. ROAD 90100/10 $690,798.00 $621,718.20 $0.00 $69,079.80 HANGAR SITE, FUELING, MISC. 00/50/50 $399,559.00 $0.00 $199,779.50 $199,779.50 PARKING LOT, TERM. SITE, MISC. 00160/40 $99,370.00 $0.00 $59,622.00 $39,748.00 SUBTOTAL: CONSTRUCTION $1,189,727.00 $621,718.20 $259,401.50 $308,607.30 DESIGN ENGINEERING 90/00 /10 $84,071.00 $75,663.90 $0.00 $8,407.10 DESIGN ENGINEERING 00/50/50 $48,638.00 $0.00 $24,319.00 $24,319.00 DESIGN ENGINEERING 00/60/40 $12,091.00 $0.00 $7,254.60 $4,836.40 SUBTOTAL- DESIGN. ENG. $144,800.00 $75,663.90 $31,573.60 $37,562.50 CONSTRUCTION ENGINEERING 90/00/10 $103,347.00 $93,012.30 $0.00 $10,334.70 CONSTRUCTION ENGINEERING 00/50 /50 $59,790.00 $0.00 $29,895.00 $29,895.00 CONSTRUCTION ENGINEERING 00/60/40 $14 ,863.00 $0.00 $8,917.80 $5,945.20 SUBTOTAL:CONSTR. ENG. $178,000.00 $93,012.30 $38,812.80 $46,174.90 CONSTRUCTION TESTING 90100/10 $11,612.00 $10,450.80 $0.00 $1,161.20 CONSTRUCTION TESTING 00/50 /50 $6,718.00 $0.00 $3,359.00 $3,359.00 CONSTRUCTION TESTING 00/60140 $1,670.00 $0.00 $1,002.00 $668.00 SUBTOTAL: TESTING $20,000.00 $10,450.80 $4,361.00 $5,188.20 ADMINISTRATION 90/00 /10 $4,311.00 $3,879.90 $0.00 $431.10 ADMINISTRATION 00/50 /50 $2,494.00 $0.00 $1,247.00 $1,247.00 ADMINISTRATION 00 /60/40 $620.00 $0.00 $372.00 $248.00 SUBTOTAL:ADMINISTRATION $7,425.00 $3,879.90 $1,619.00 $1,926.10 TOTAL: PHASE 9 DEVELOPMENT $1,539,952.00 $ 804 ,725.10 $335,767.90 $399,459.00 11 ARRIVAL/DEPARTURE BUILDING & MAINTENANCE HANGAR ARRNAUDEPARTURE BUILDING CONSTRUCTION 00/60/40 $192,390.00 $0.00 $115,434.00 $76,956.00 DESIGN ENGINEERING 00/60/40 $23,530.00 $0.00 $14,118.00 $9,412.00 CONSTRUCTION ENGINEERING 00/60/40 $17,550.00 $0.00 $10,530.00 $7,020.00 ADMINISTRATION 00/60/40 $1,674.00 $0.00 $1,004.40 $669.60 SUBTOTAL: ARR/DEP BUILDING MAINTENANCE BUILDING $235,144.00 $0.00 $141,086.40 $94,057.60 CONSTRUCTION 00/50 /50 $296,400.00 $0.00 $148,200.00 $148,200.00 DESIGN ENGINEERING 00 /50 /50 $12,670.00 $0.00 $6.335.00 $6,335.00 CONSTRUCTION ENGINEERING 00150 /50 $9,450.00 $0.00 $4,725.00 $4,725.00 ADMINISTRATION 00150/50 $901.00 $0.00 $450.50 $450.50 SUBTOTAL: MAINT. HANGAR $319,421.00 $0.00 $159,710.50 $159,710.50 TOTAL- BUILDINGS $554,565.00 $0.00 $300,796.90 $253,768.10 GRAND TOTA 1 $2,094,517.001 $ 87725.10 $636.564.80 $853,227.10 GRAND TOTAL SHOWN ON 12/31/98 VERSION: $2,069,517.00 5791,661.60 $631,113.50 $646,741.90 L airygplc11253abVevcostsptt2.xls • • • SUPPLEMENTAL AGREEMENT NO. 2 • To ARCHITECT/ENGINEER AGREEMENT Between THE CITY OF HUTCHINSON, MINNESOTA (OWNER) and TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES INCORPORATED (CONSULTANT) for PROFESSIONAL SERVICES This SUPPLEMENTAL AGREEMENT NO. 2 made and entered into this • day of , 1999, by and between THE CITY OF HUTCHINSON, MINNESOTA, hereinafter referred to as the OWNER, and TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED, a corporation with a regular place of business at 444 Cedar Street, Suite 1500, St. Paul, Minnesota 55101 -2140, hereinafter referred to as the CONSULTANT. WITNESSETH: WHEREAS, the OWNER previously engaged the CONSULTANT to provide architectural, engineering and/or other Professional Services in connection with Phase H Airport Expansion at the Hutchinson Municipal Airport, hereinafter referred to as the Project, which engagement was formalized in a Professional Services Agreement dated the 26' day of November, 1996, referred to hereinafter as the Agreement. AND, WHEREAS, the original Professional Services Agreement with Supplemental Agreement No. 1 provided for Design Phase Services. AND, WHEREAS, Construction Phase and Post Construction Phase services are now needed for the completion of the Project. NOW, THEREFORE, the OWNER and CONSULTANT, for the consideration hereinafter named, agree to amend the Agreement by and through this Supplemental Agreement • No. 2 as hereinafter stated. SA2 -1 9 A PURPOSE The purpose of this Supplemental Agreement No. 2 is to provide Construction Phase and Post - Construction Phase Architectural/Engineering Services for the Project. Therefore, delete ATTACHMENT A to the Agreement and substitute the following: "ATTACHMENT A SCOPE OF WORK I. PROJECT DESCRIPTION The Phase H Expansion at Hutchinson Municipal Airport consists of the following items to be accomplished under two separate sets of bidding documents: A. PROJECT NO 1 - APRON TAXIWAY, AUTO PARKING AND ROADWAY hereinafter referred to as Phase II Development. 1. Completion of Parallel Taxiway (1,000 ft. X 40 ft.) 2. Aircraft Parking Apron (270 ft. X 525 ft.) • 3. Apron Floodlighting 4. Entrance Roadway (1,000 LF) 5. Auto Parking Lot with Lighting (60 ft. X 250 ft.) 6. Hangar Site Preparation 7. Relocate Avgas Fueling System 8. Reconstruct Existing Aircraft Apron (5,100 SY) 9. Revised Entrance Roadway (900 LF) 10. Well 11. On -site Septic System • SA2 -2 B. PROJECT NO. 2 - ARRIVAUDEPARTURE BUILDING AND FBO • (MAINTENANCE) HANGAR 1. Pre - Engineered A/D Building (2,000 SF) 2. Pre - Engineered FBO Hangar (5,600 SF) II. SERVICES TO BE PROVIDED BY THE CONSULTANT Based on TKDA's understanding of the Projects, we propose to provide the following services: A. PART A - PRELIMINARY AND DESIGN PHASE 1. Basic Services a. Coordinate with OWNER, MnDOT and FAA any changes in the Project scope, cost, or schedule from the Preliminary Design Phase. b. Prepare plans and specifications, contract documents, and detailed estimates for items described in SECTION I - PROJECT DESCRIPTION. Make minor revisions and adjustments following OWNER, MaDOT and • FAA review. C. Reproduce the final plans and specifications for bidding purposes. d. Assist in securing bids, tabulation and analysis of bid results, then forward the results to MnDOT and FAA for their use in preparing state and federal funding documents. 2. Special Services a. Provide administrative assistance related to state and federal airport funding programs. b. Revise Airport Layout Plant as necessary to show Project work. C. Provide environmental analysis to support an FAA determination of "Categorical Exclusion ". d. Contract with a soils testing firm to obtain soil borings, laboratory tests, and geotechnical information as needed to supplement previous borings in the Project area. `I SA2 -3 e. Provide field surveys and mapping as needed to supplement previous surveys in the Project area. f. Prepare "Construction Safety Plan" in accordance with FAA Advisory • Circular 150/5370 -2C. g. Prepare application for necessary permits required for construction. h. Assist OWNER in development of a DBE program and establishing Project goals for DBE utilization. L PART B - CONSTRUCTION PHASE 1. Basic Services for Project No. 1 — Phase II Development. a. Assist the OWNER in the execution of construction contract documents. b. Prepare a Construction Management Plan (CMP) for Phase II Development. C. Consult with and advise the OWNER in procuring the services of an independent consultant for construction testing. Monitor Contractor's compliance with minimum wage requirements and utilization of Disadvantaged Business Enterprise (DBE) subcontractors. d. Conduct a Pre - construction Conference. • e. Consult with and advise the OWNER during construction, and act as the OWNER'S representatives as provided in the contract documents. f. Prepare supplemental drawings of minor construction details. g. Interpret plans and specifications during construction. h. Review required submittals to determine compliance with the design concept of the Project. i. Make visits to the construction site to observe the progress and quality of the executed work of the Contractor and to determine, in general, if such work is proceeding in accordance with the Contract Documents. j. Review performance test data for compliance with specifications. k. Review laboratory test to determine suitability of construction materials. 1. Review and make recommendations on requests for partial payments. • SA2-4 0 m. Negotiate and process change orders, if necessary. n. Conduct final inspection and make a recommendation for final acceptance and payment. 2. Special Services - Project No. I a. Provide resident Project representative at the site for general construction. These resident services are provided to assist the CONSULTANT and to provide observation of the Contractor's work a greater percentage of the time that construction is occurring. The Resident Project Representative (and any assistants) will be the CONSULTANTS agent or employee and under the CONSULTANT'S supervision. The Resident Project Representative's dealings in matters pertaining to the on -site work shall, in general, be only with the CONSULTANT and the Contractor, and dealings with subcontractors shall only be through or with full knowledge of the Contractor. Written communication with the OWNER will be only through or as directed by the CONSULTANT. Through the observations of the work in progress and field checks of materials and equipment by the Resident Project Representative, the CONSULTANT shall endeavor to provide further protection for the OWNER against defects and • deficiencies in the work of the Contractor; but the furnishing of such Resident Project Representation will not make the CONSULTANT responsible for construction means, methods, techniques, sequences or procedures or for safety precautions or programs, or for the Contractor's failure to perform his work in accordance with the Contract Documents. b. Provide administrative assistance relative to state and federal airport funding. 3. General Services for Project No. 2 — Arrival/Departure Building and FBO (Maintenance) Hangar. a. Attend and assist OWNER with pre - construction conference to be attended by the Contractor, OWNER and others as may be requested by the OWNER. b. Make visits to the site at intervals appropriate to the various stages of construction to observe as an experienced and qualified design professional, the progress and quality of the executed work of Contractor and to determine, in general, if such work is proceeding in accordance with the Contract Documents. The number of visits is estimated at twelve. C. Review and approve (or take other appropriate action in respect of) Shop Drawings (as that term is defined in the Contract Documents) and samples, the results of tests and inspections and other data which SA2 -5 Contractor is required to submit, but only for conformance with the design • concept of the Project. d. Issue all instructions of OWNER to Contractor; issue necessary interpretations and clarifications of the Contract Documents and in connection therewith, prepare change orders as required; have authority, as OWNER'S representative, to require special inspection or testing of the work. e. Based on TKDA'S periodic on -site observations as an experienced and qualified design professional, review the Contractor's monthly requests for payment. Such review will constitute a representation to the OWNER, based on such observations and review, that the work has progressed to the point indicated, that, to the best of TKDA'S knowledge, information and belief, the quality of such work is in accordance with the Contract Documents. f. Conduct one (1) inspection to determine if the Project is substantially complete in accordance with the Contract Documents and if the Contractor has fulfilled all of his obligations thereunder, so that TKDA may recommend, in writing, final payment to Contractor and may give written notice to OWNER and the Contractor that the work is acceptable (subject to any conditions therein expressed). This site visit, for each of three disciplines, is in addition to the thirteen visits described in Tasks 3.a. and is b. C. PART C - POST- CONSTRUCTION PHASE Basic Services — Project No. 1 a. Prepare the Construction Management Report and Test Summary. 2. Special Services — Project No. 1 a. Prepare the Project record drawings. b. Prepare the Airport Electrical Schematic and revise the Airport Layout Plan to reflect changes resulting from the Project. C. Provide Project closeout services. • SA2 -6 3. Special Services — Project No. 2 40 a. Prepare the Airport Electrical Schematic and revise the Airport Layout Plan to reflect changes resulting from the Project." III. ADDITIONAL SERVICES If authorized by you, we will furnish or obtain from others Additional Services of the types listed below which are not considered as basic services under this Agreement. Additional Services shall be billable on an Hourly Rate basis as defined in Article 3 of the Agreement, and such billings shall be over and above any maximum amounts set forth in this Agreement. A. Permit application fees. B. Environmental analysis in excess of $2,000. C. Soil borings, laboratory tests, and geotechnical recommendations in excess of $5,000. D. More than five trips to Hutchinson in connection with providing design services. E. Publication costs associated with advertising for bids. . F. Preparation of Contract Documents for more than two Projects. G. Topographic survey costs in excess of $7,000. H. Construction materials testing services. I. More than 15 trips to the Hutchinson Municipal Airport in providing Construction Phase (PART B) Basic Services for Project No. 1. J. Resident Project inspection services of more than twenty -six (26) weeks for Project No. 1. K. More than 14 trips to the Hutchinson Municipal Airport in providing Construction Phase (PART B) General Services for Project No. 2. SA2 -7 A IV. COMPENSATION PART A PRELIMINARY AND DESIGN PLUS PART B - CONSTRUCTION Payment to the CONSULTANT for services described in this Supplemental Agreement under Parts A and B, Preliminary and Design, plus Construction Phase services, shall be on a "Cost Reimbursement Plus Fixed Fee" basis as described in Agreement Article 3.A.2, subject to the following additional conditions: 1. The overhead rate to be applied to Parts A and B services shall be 1.43 times Direct Salary Costs. 2. The Fixed Fee for Parts A and B services shall be 548,017. 3. The maximum payment for Parts A and B services shall not exceed the amount listed hereinafter without amendment as may be necessary to cover any increases in the scope of work and/or level of effort required to complete the scope of work described. Total Reimbursable Cost $322,983 Fixed Fee $48�Q C. Total Reimbursable Ceiling Amount $371,000 PART C - POST CONSTRUCTION Payment to the CONSULTANT for Part C, Post Construction, services shall be on a "Lump Sum" basis as described in AGREEMENT Article 3.A.1. Lump Sum SECTION III - ADDITIONAL SERVICES 15000 Payment to the CONSULTANT for services described in this Attachment A, Part III, Additional Services authorization by the OWNER, shall be on a "Cost Reimbursement Plus Fixed Fee" basis as described in AGREEMENT Article 3.A.2. Payment for additional services shall be over and above the Total Contract Ceiling Amount set forth herein. • Is • SA2 -B n D. TOTAL CONTRACT CEILING AMOUNT Total payments to the CONSULTANT under this AGREEMENT shall not exceed $386,000 without an additional Supplemental Agreement between the OWNER and CONSULTANT." IN WITNESS WHEREOF, the parties hereto have executed this Supplemental Agreement No. 2 the day and year first above written. THE CITY OF HUTCHINSON, MINNESOTA m TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED Darrel H. Berkowitz, RE President/CEO • • a e W( Kratz cam, P.E. SA2 -9 HUTCHINSON MUNICIPAL AIRPORT PHASE 11 AIRPORT EXPANSION ESTIMATE OF ENGINEERING COSTS CONSTRUCTION AND POST - CONSTRUCTION PHASES ARRNAL/DEPARTURE BUILDING & MAINTENANCE HANGAR TASK HOURS RATE AMOUNT ON -SITE INSP. SR. REG. 2 TRIP 8 HRS/TRIP 16 $35 $560 REG. 14 TRIPS 8 HRS/fRIP 112 $24 $2,688 OFFICE ADMIN SR. REG. 36 $35 $1,260 168 $24 S4,032 SUBTOTAL- DIRECT SALARY COSTS OVERHEAD @1. TRAVEL& SU BSISTANCE SR. REG. 16 TRIPS 150 MIS/TRIP REG. 16 MEALS COMPUTER SUBTOTAL- DIRECT EXPENSES TOTAL REIMBURSABLE COSTS FIXED FEE TOTAL - BUILDING INSPECTION • $8,540 $12,212 ITEM RATE AMOUNT 2400 $0.33 $792 16 $8 $128 HCDinsp$ lgp 1/26199 $1,020 Page 1 $21,772 $3,228 $25,000 PHASE II DEVELOPMENT - CIVIL CONSTRUCTION TASK HOURS RATE AMOUNT ON -SITE INSP. GR. ENG. 20 WKS 60 HRS/WK 1200 $18 $21,600 GR. ENG. 6 WKS 45 HRS/WK 270 $18 $4,860 TECH 2 WKS 50 HRS/WK 100 $16 $1,600 OFFICE ADMIN R. E. 4 MOS 40 HRS /MO 160 $27 $4,320 S. R. E. 4 MOS 6 HRS /MO 32 $33 $1,056 R. E. 26 WKS 24 HRS/WK 624 $27 $16,848 S. R. E. 26 WKS 4 HRS/WK 104 $33 $3,432 SUBTOTAL- DIRECT SALARY COSTS $53,716 OVERHEAD @ 1.43 $76,814 DIRECT EXPENSES TRAVEL & SUBSISTANCE ITEM RATE AMOUNT SRE 5 TRIPS 150 MIS/TRIP RE 10 TRIPS 150 MIS/TRIP 750 1500 $0.32 $0.32 $240 $480 GE 26 TRIPS 150 MIS/TRIP 3900 $0.32 $1,248 GE 26 WKS 140 MIS/WK 3640 $0.32 $1,165 GE 26 WKS 4.5 NTS/WK 117 $30 $3,510 GE 26 WKS 16 MEAL/WK 416 $9 $3,744 COMPUTER HOURS 8 MOS 30 HRS/MO 240 $12 $2,880 SUBTOTAL- DIRECT EXPENSES $13,267 TOTAL REIMBURSABLE COSTS $143,797 FIXED FEE(15 %) $21,203 TOTAL - CIVIL INSPECTION $165,000 TOTAL - CONSTRUCTION PHASE SERVICES $190,000 a Page 2 POST - CONSTRUCTION TASK SR. ENG. REG.ENG. GRAD. ENG. TECH. SUBTOTAL- DIRECT SALARY COSTS OVERHEAD @ 1.43 DIRECT EXPENSES TRAVEL & SUBSISTANCE R. ENG. 2 TRIPS 150 MIS/TRIP COMPUTER fe n HOURS RATE AMOUNT 30 $33 $990 100 $27 $2,700 50 $18 $900 40 $17 $680 $5,270 $7,536 300 $0.32 $% 20 $12 SUBTOTAL- DIRECT EXPENSES TOTAL REIMBURSABLE COSTS FIXED FEE(15 %) TOTAL - POST - CONSTRUCTION PHASE SERVICES $336 GRAND TOTAL - CONSTRUCTION AND POST - CONSTRUCTION PHASE SERVICES (SUPPLEMENTAL AGREEMENT NO. 2) $13,142 $1,858 $15,000 $205,000 Page 3 0 SUMMARY OF ENGINEERING COSTS PHASE REIMBURS- FIXED FEES TOTAL AMOUNT ABLE COSTS PRELIMINARY & DESIGN (COMPLETED) AID BUILDING & MAINTENANCE HANGAR $33,048 $4,952 $38,000 PHASE II DEVELOPMENT $124,366 $18,634 $143,000 SUBTOTAL - PRELIM & DES PHASE SVCS. $157,414 $23,586 $181,000 CONSTRUCTION & POST- CONSTRUCTION A/D BUILDING $21,772 $3,228 $25,000 PHASE II DEVELOPMENT $143,797 $21,203 $165,000 SUBTOTAL - CONSTRUCTION PHASE SVCS. $165,569 $24,431 $190,000 POST -CONSTRUCTION (LUMP SUM) 515,000 TOTAL - ALL SERVICES $322,983 $48,017 of 0 Page 4 C • Hutchinson City Center 111 Hassan Stmt SE Hutchinson, MN 55350 -2522 320 - 587- 5151/Fox 320-2344240 M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Awarding Contract for Library Roof Repairs Letting No. 12/Project No. 99 -33 • DATE: April 8, 1999 We will be opening bids for the above referenced project on Monday, and will have a recommendation for Council approval on Tuesday night at the Council meeting. We expect the cost to be within the funding set aside in the budget. cc: Gary Plota —City Administrator Mark Hensen — Building Official Mary Henke — Librarian . file: 1999U2 Pnnted w r ycW pq"- W I • 0 • C"y of Hutchinson Building Department Ill Hassan Street SE Hutchinson, MN 55350 -2522 320- 2344216/Fai 320 - 2344240 Memo Date: 4 -13 -99 To: Mayor & City Council From: Mark Hensen, Building Official Regarding: Library Roof Repair Bids Letting No. 12/Project No. 99 -33 After reviewing the three bids received for this project, I would recommend that the City award the bid to the low bidder, Herzog Roofing Inc., Detroit Lakes, MN, in the amount of $ 16,800.00. Herzog will be using a Firestone roof product as specified and will have the project completed by May 1, 1999. They estimate the job will take only two to three days to complete. I am also getting bids from electricians to remove and reinstall the conduit on the roof for the Christmas Light plug -ins. Also, a plug -in is required to be installed near the roof top units as per Electric Code. The budget for all the Library roof repairs is $ 30,000. All this work will be well below the budget amount. cc: Gary Plotz, City Administrator Mary Henke, Librarian John Rodeberg, Director of Engineering O vt MINUTES • BID OPENING APRIL, 12, 1999 Finance Director Kenneth B. Merrill called the bid opening to order at 10:00 a.m. Also present were City Administrator Gary D. Plotz and Administrative Secretary Marilyn J. Swanson. Merrill dispensed with the reading of Publication No. 5285, Advertisement for Bids, Letting No. 12, Project No. 99 -33, for replacement of EPDM roof of the Hutchinson Public Library. The following bids were opened and read: Laraway Roofing Inc. $22,200.00 $ .70/board foot Hutchinson, MN Horizon Roofing, Inc. 22,460.00 .65/board foot Waite Park, MN Herzog Roofing Inc. 16,800.00 .45/board foot • Detroit Lakes, MN The bids were referred to staff for review and a recommendation. The meeting adjourned at 10:05 a.m. • L J Hutchinson City Center 111 Hassau Street SE Hutchinson, MN 55350.2522 320 - 587- 5151/Fax 320.2344240 C M E M O R A N D U M n LJ • TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Awarding Contract for Bituminous and Concrete Crushing Letting No. I UProject No. 99 -32 DATE: April 8, 1999 Only one bid was received on the above referenced project, although there were five plan holders. We have reviewed the price and other issues (see attachment) and have agreed that we should proceed with the project at the bid price. We recommend awarding the contract to Wm. Mueller & Sons in the amount of $4.99 /cubic yard based on 16,000 to 18,000 cubic yards of material. cc: Gary Plotz— CityAdministrator Randy DcVries — Director of Watcr/Wastewater Operations John Olson — Assistant Director of Public Works file: 1999/1, 11 Printed w tecyciei pryer - Uohn Rod berg P. Bid for crushing bituminous/concrete Page From: Gary Plotz • To: Bill Chang @Earhtech; Carl Swanson@Earthtech; John Olson; John Rodeberg; Randy DEVRIES Date: 417199 4:57PM Subject: Re: Bid for crushing bituminous/concrete Let's go with your recommendation. The positioning of the end product in relation to the overall compost site development is something we will need to discuss with Randy and Earth -Tech; to minimize trucking a few hundred feet Please contact Randy on location, and confirm total volumetsize. We may need most of ft. >>> John Olson 04/07199 03:38PM >>> The bid price was for $4.99 per yard. Mueller's are not willing to change the bid price because the primary crusher that they would use needs to be rented. Their own primary crusher is being used at their pit, and will be for the entire summer. If the contract is awarded, they would still like to begin as soon as they can move their machinery up here (late May, after road restrictions). There would be no difference in price for 314" minus or V minus, but they would crush to which ever spec. we wanted. This being the case, my suggestion is to keep the original spec. of 314 -. Its my personal opinion that we initiate the contract, provided we establish a price both for a tipping fee and for the crushed product. If we are proactive about collecting money, we should be able to do this more often to avoid the large size • of this project (I'd like to think we could crush each year). CC: Larry Karg; Pat VANDERVEEN; Russ Filtz @Earthtech • 8-K, • Hutchinson City Center 111 Hassan Street SE Hutchirmn. MN 55350-2522 320-587- 5151/F" 320-234 -4240 rA M E M O R A N D U M • • TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Subdivision Agreement for Fairway Estates Second Addition DATE: April 8, 1999 Due to the complexity of the above project, including public and private streets, I was not able to complete the Subdivision Agreement by the packet deadline. I will have a copy completed by the Council meeting and will be prepared to discuss the document and its contents. The Developer is beginning to grade his site, so it is necessary to complete the Subdivision Agreement ASAP. If you have questions or comments prior to the meeting, please let me know. I will discuss any controversial issues with the Leadership Team on Tuesday morning. cc: Gary Plotz— City Administrator file: Fairway Estates 2nd Nnwd m recycled paper - Lt 0 SUBDIVISION AGREEMEN T FAIRWAY ESTATES SECOND ADDITION CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter. between M & P Partnership, a Minnesota partnership, fee owner. hereinafter called the "Subdivider and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City'; WITNESSETH: WHEREAS, the Subdivider is the owner and developer of property situated in the County of McLeod, State of Minnesota, which has been surveyed and platted as Fairway Estates Second Addition, and; • WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: It is understood and agreed that the Subdivider shall be responsible for all work associated with site preparation and grading. At] areas within the final plat, but outside of the rights -of -way, shall be graded to within 0.5 feet of final grade to allow for proper drainage, and the installation of utilities. The ponding area shall be constructed to within 0.2 feet of approved grades. All soils shall be compacted to a minimum of 90% Standard Proctor Density. All work shall conform to the approved Site Grading Plan. and shall be completed prior to the commencement of construction on the site. 2. It is agreed and understood that natural gas, electric and telephone distribution mains and services will not be scheduled for installation until all provisions of paragraphs l and 2 of this section have been met. Staging of this work has been discussed, and will be allowed pending written approval from Hutchinson Utilities and Hutchinson Telephone. 3. The Subdivider shall provide all turf establishment and erosion control necessary to protect the utilities and street improvements beyond the boulevard areas. The Subdivider shall also provide all erosion control during site grading work, prior to infrastructure construction, necessary to meet local and state requirements. The entire site shall be planted with perennial rye grass, or other • erosion control plantings, following completion of site grading. FWWW Estatat 1r) Psge 7 II. ASSF. NTS/D , OPM .NT COSTS 1. It is agreed that the Subdivider will have RLK- Kuusisto Consulting complete the following at his • own expense: Project design (including plans and specifications 1, construction staking, general project administration and construction review, and detailed as -built drawings in AutoCAD. The City shall complete the following at the noted percent of construction cost. It is agreed and understood that these costs will be paid prior to issuance of building permits for the development, and that rates have been reduced in consideration of work to be furnished and completed by the Subdivider's Consultant. Design Review/Preliminary Layout 2.5% Administrative /Prelim. Development 1.5% Comprehensive Planning 1.5% TOTAL CITY EXPENSE RATE 6.0% 2. It is understood and agreed that all costs associated with constructing sanitary sewer and services, watermain and services. storm sewer. ponding, grading. gravel base, concrete curb and gutter. aggregate base, bituminous base and wear course. and appurtenances (as required to construct all required municipal services to serve the site) shall be the responsibility of the Subdivider. All work shall conform to City. State and Federal standards and regulations. The Subdivider shall have the City named as an "additionally insured " on the contract with the Contractor completed the above referenced work. 3. It is agreed and understood that the deferred assessments for previous improvements on Golf • Course Road shall be activated and split on a per lot basis for all developed lots within Block 3. The assessment shall include deferred interest from the year of the original bond. Roll # Yga—r Int, Rate Original Principal Tnts to be included SA -295 1994 5.54% $33.960.48 Block 3/Lots I through 26 4. It is agreed and understood that half of the costs associated with municipal infrastructure improvements on Koglin Road adjacent to the plat shall be the responsibility of the Subdivider. The assessable frontage shall be considered to be 733.08 front feet. Costs for this work are proposed to be assessed on a per unit basis against the 21 lots in Block 1, the 7 lots in Block 2. and whatever lots are platted within Outlot A, preliminarily shown as 8 lots. Based on an estimated 1999 cost for of $120 /front foot, this relates to a potential assessment of $2,450 per lot for future assessments. Actual, final assessments will be based on the determined level of improvements. and the actual cost to provide said improvements. 5. It is agreed and understood that each lot shall pay a Trunk Sanitary Sewer and Watermain connection fee. This fee will compensate the City for improvements required to provide Trunk Sanitary Sewer and Watermain access to the plat property boundary. This fee shall be collected at the time of building permit issuance. and shall be at the rate in place at the time of permit issuance. The rates for 1999 will be 5550 per unit for Sanitary Sewer and $325 per unit for Watermain, or as approved by the City Council of the City of Hutchinson. A - @r"y A dw& es 2ndrPage 2 P 6. It is understood and agreed that any agreements regarding the method and procedure for • assessments from municipal improvements shall. at the sole option of the City. cease to be effective thirty -six months following approval of the Subdivision Agreement by the City. The City may exercise the option granted herein by giving written notice at any time. either before or after the expiration of the thirty six month period. of the City's intention to nullify the method and procedure for spreading assessments under the terms of the Subdivision Agreement. In the event the City so elects. all assessments subsequent to the notice shall be spread and imposed pursuant to Chapter 429 of Minnesota Statutes or other applicable laws. The written notice called for by this paragraph shall be given to the fee owner of the property as disclosed by the records of the McLeod County Recorder or Registrar of Titles. NW41.1 Om 1 It is understood and agreed that all street construction, potential future reconstruction, and maintenance outside of rights -of -way, including snow removal, shall be the responsibility of the Subdivider and/or Association. These areas specifically include Outlot B. Outlot C and Block 3. All construction shall meet the appropriate standards of construction (City and Mn/DOT Specifications). The street shall meet city structural standards for residential streets (currently 12" of gravel over geotextile fabric, with 3" of bituminous). The geometric design of all private streets shall be reviewed and approved by the City, and must meet emergency services accessibility standards. 2. It is agreed and understood that lateral sanitary sewer and watermain 8" or greater in diameter, and • storm sewer lines greater than 12" in diameter (but not including farm the lines) located within easement areas shall be considered a portion of the municipal system. Due to the limited work environment created by closely spaced buildings, the location of private streets and abundant driveways, and other potential conflicts in excess of those usually found in areas with public utilities, it is also agreed and understood that the City will not be responsible for restoration of areas disturbed by maintenance, repair and/or replacement of these municipal utilities. It is agreed that the City of Hutchinson will perform general maintenance and repair of these lines. All restoration of disturbed areas, outside of regrading disturbed areas to the previous general grade, shall be the responsibility of the Subdivider. association or assignees. Shrubs, flowers. trees, driveways, fences or other encroachments within the easement areas shall be installed within easement areas at the risk of the property owner /Association 3. It is understood and agreed that it shall be the Subdivider's responsibility to locate. reconnect and/or reconstruct all drain tile lines through the property. 4. It is agreed and understood that the Subdivider shall be responsible for assuring that building construction is completed in conformance with the preliminary plat and grading plan. It is essential that the vertical and horizontal locations of the structure are verified to avoid conflict with infrastructure and potential flood or drainage damage. Any costs associated with these conflicts and potential relocations of utilities and/or structures shall be the sole responsibility of the Subdivider. 5. It is understood and agreed that a 5' sidewalk shall be constructed to serve Lot 3 in conformance • with the requirements of the Municipal Code. Fanwrr Estates 2n1PWe 3 III OTHER FEES CHARGES AND DEDICATIONS 1. It is understood and agreed that a Parks and Playground Contribution shall be made to the City in • conformance with the Hutchinson Municipal Code at the time of payment. The rates for 1999 shall be $215 per unit for Blocks I and 2 and $175 per unit for Block 3. Payment of the contribution shall be made prior to the issuance of any occupancy permits within the plat. 2. It is understood and agreed that the Subdivider shall pay a fee of 5800 per unit as a municipal electric service access charge, as noted by agreements with McLeod Cooperative Power Association (Coop i. These fees shall be collected with the building permit for all properties, unless otherwise noted in the agreement with McLeod Cooperative Power Association. The checks shall be made out directly to the "McLeod Cooperative Power Association ". 3. It is understood and agreed that the Subdivider shall, prior to installation of utilities. pay connection fees for Electric and Gas Service to Hutchinson Utilities for all units to be served in the final plat. These costs are $150 for 100 -amp service or $200 /unit for 200 -amp Electric Service, and $150 /unit for Gas Service or as in effect with Hutchinson Utilities at the time of development. These fees include the standard connection to each house, and include required meters. Services larger than the standard residential sizes will be at an additional cost. It is understood and agreed that all work proposed to be to become the responsibility of the City shall conform to all City and State specifications. The Developer shall be responsible for assuring that all work meets these requirements. Work not meeting these specifications will require repair • or replacement by the Developer prior to the City of Hutchinson taking jurisdiction over them. A "Letter of Acceptance" shall be prepared and signed by the City and the Developer at the time of City acceptance. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Subdivider. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 4. It is understood and agreed that the Subdivider shall record this agreement at the McLeod County Recorder's Office or McLeod County Registrar of Titles Office. and that no Buildin¢ Permits will be issued until said .Agreement is recorded and a certified copy of this agreement is provided to the City. The Subdivider shall pay all costs associated with said recording. • Fairway Estates 2n&Page 4 OWNER: • M & P Partnership Signature Printed Name Position Signature Printed Name Position STATE OF MINNESOTA The foregoing instrument was acknowledged before me this _ day of 1999, by its COUNTY OF and its of M & P Partnership, a partnership under the laws of Minnesota. on behalf of the Partnership. Notary Public. County, Minnesota My Commission Expires APPROVED BY THE HUTCHINSON CITY COUNCIL THE _ DAY OF 19� CITY OF HUTCHINSON: • MARLIN TORGERSON, MAYOR GARY D. PLOTZ, CITY ADMINISTRATOR STATE OF MINNESOTA COUNTY OF The foregoing instrument was acknowledged before me this _day of 1999, by Marlin Torgerson. Mayor and Gary D. Plotz City Administrator of the City of Hutchinson. Notary Public. County, Minnesota My Commission Expires THIS INSTRUMENT WAS DRAFTED BY: John P. Rodebere Director of Engineering City of Hutchinson I I I Hassan Street SE Hutchinson. MN 55350 -2522 612 - 234 -4209 Feirray Estates bePege 5 Hukhiriv" VAy_Cerer/ 111 Halm SbvM SE I HuEdiNwn, Rnmots 553504 ENGINEERING TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works DATE: April 8th, 1999 SUBJECT: Letting No. 4 /Project Nos. 99 -03 & 99 -04 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 99 -03 Century Avenue SW from Sunset Street SW to Dale Street SW by 0 construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing, trail/sidewalk and appurtenances; Project No. 99 -04 Dale Street SW from Century Avenue SW Extension to South Grade Road SW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing, trail/sidewalk and appurtenances; 9 — M i RESOLUTION NO. 11182 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 4 PROJECT NOS. 99 -03 & 99 -04 WHEREAS, it is proposed to improve: Project No. 99 -03 Century Avenue SW from Sunset Street SW to Dale Street SW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing, trail/sidewalk and appurtenances; Project No. 99 -04 Dale Street SW from Century Avenue SW Extension to South Grade Road SW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing, trail/sidewalk and appurtenances; WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 13th day of April, 1999. Mayor City Administrator i f111 RESOLUTION NO. 11183 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 4 PROJECT NOS. 99 -03 & 99 -04 WHEREAS, pursuant to a resolution of the Council adopted April 13th, 1999, the Director of Engineering has prepared a report with reference to the improvement of: Project No. 99 -03 Century Avenue SW from Sunset Street SW to Dale Street SW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing, trail/sidewalk and appurtenances; Project No. 99 -04 Dale Street SW from Century Avenue SW Extension to South Grade Road SW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing, trail/sidewalk and appurtenances; and said report was received by the Council on April 13th, 1999. NOW, THEREF BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $1,116,000.00. 2. A public hearing shall be held on such proposed improvements on the April 27th, 1999, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 13th day of April 1999. Mayor City Administrator 1. • H Ci Center Ill Hassnn street SE Hutchinson. MN 55350-2522 320.587- 5151/Faz 320-234 -4240 N 0f .,1 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Mn/DOT Cooperative Agreement Highway 15 South/Denver Avenue (adjacent to County Fair Marketplace) DATE: April 8, 1999 Attached is the draft outline of the proposed Cooperative Agreement with the Minnesota Department of Transportation (Mn /DOT) for the above referenced project. Please note in this and the other attached documentation that Mn/DOT is proposing to pick up no costs for this work, since it is due mainly to the proposed private development. We have included the provision that we will be able to apply for "after - the- fact" federal funding, however, I am not sure how feasible or likely that is. Also note that additional improvements are proposed within 2 years to cover related traffic management issues on Highway 15 South. These provisions will provide for additional capacity and safety in this area. No formal action is required at this point, but discussion and comments are welcome. cc: Gary Plotz —City Administrator file: 19991L7 0 Pnnicd on recycled paper - r NI Draft Agreement between City of Hutchinson and Minnesota Department of Transportation regarding TH 15 improvements required due to Ryan development A major development is planned along Highway 15 on the south portion of Hutchinson. This development will require improvements to Highway 15 to accommodate the safety and volume concerns due to the anticipated traffic increase caused by the new development. The City of Hutchinson will bear the cost of any and all upgrades to TH 15 that result from the development proposed by Ryan Development known as County Fair Market Place. These proposed improvements shall be constructed during the 1999 construction season as shown on the "Stage 1" preliminary layout developed by SRF Consulting Group, Inc.. These improvements shall include: 1. New traffic signals at Denver Avenue, Edmonton Avenue, and Century Avenue, if signal justification reports prepared by the City of Hutchinson, are approved by NWDOT. 2. Upgrade traffic signal at South Grade Road to allow interconnection between future signals at Denver Avenue, Edmonton Avenue, and Century Avenue. 3. Signal interconnection between South Grade Road and the proposed new traffic signals, and also the potential to intercormect a signal at Airport Road in the future. 4. Divided Roadway with raised concrete median from South of Edmonton to the existing raised median at Baltimore Avenue. 5. Construction of Curb and Gutter, storm sewer, left and right turn lanes, and bike path in the vicinity of County Fair Market Place, as shown in the preliminary "Stage 1" layout 6. All plans/design for the improvements and construction staging will be presented by the City to Mn/DOT for review and approval prior to construction. 7. Mn/DOT agrees that the City of Hutchinson has the right to apply for T21 or other Federal or State Funding for these improvements. The City of Hutchinson will contract with SRF Consulting Group Inc. to develop a "Stage 2" preliminary layout which shall address additional improvements that shall be constructed by the city on or before September 1, 2001. The City of Hutchinson will bear the costs of any and all upgrades to TH 15 that have resulted from the development proposed by Ryan Development. These Improvements shall include: 1. Improvements to TH 15 to accommodate capacity traffic demands such as dual left turn lanes, multiple north bound traffic lanes, right turn lanes, etc. 2. Raised Concrete median across the Baltimore Avenue, Atlanta Avenue, and potentially the Fremont Avenue intersections of TH 15. These entrances will be allowed to exist in a Right in/Right out traffic condition only. 3. All plans/design for the improvements and construction staging will be presented by the City to Mn/DOT for review and approval prior to construction. 4. Mn/DOT agrees that the City of Hutchinson has the right to apply for T21 or other Federal or State Funding for these improvements. L.J IBnnaota 2344209 FAX (612) ENGINEERINGREPORT 0 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works DATE: April 8th, 1999 SUBJECT: Letting No. 7/Project No. 99 -10 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 99 -10: Trunk Highway 15 South and Denver Avenue SW by construction of storm sewer. sanitary sewer and services, watennain and services, grading, gravel base, concrete curb and gutter, concrete islands. traffic signals, bituminous base, bituminous surfacing and appurtenances. ESTIMATED COST 99 -10 Construction Cost $1,250.000.00 Engineering $195,000.00 A dministrati on $75,000.00 Fiscal/LegaVInterest $37,500.00 ESTIMATED TOTAL $1,557.500.00 ESTIMATED FUNDING 99 -10 Assessable Cost $628,750.00 Deferred Assessable Cost $150,000.00 City Bonded $778,750.00 City - WatedSewer Funds $0.00 City — TIF $0.00 MSA $0.00 Mn/DOT $0.00 ESTIMATED TOTAL $1,557,500.00 cc: Cal Rice - Engineering Department RESOLUTION NO. 11176 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 7 PROJECT NO. 99 -10 WHEREAS, it is proposed to improve Trunk Highway 15 South and Denver Avenue SW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, concrete islands, traffic signals, bituminous base, bituminous surfacing and appurtenances, and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 13th day of April, 1999. i s 0 Mayor City Administrator �i N' RESOLUTION NO. 11177 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 7 PROJECT NO. 99-10 WHEREAS, pursuant to a resolution of the Council adopted January 12th, 1999, the Director of Engineering has prepared a report with reference to the improvement of Trunk Highway 15 South and Denver Avenue SW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, concrete islands, traffic signals, bituminous base, bituminous surfacing and appurtenances; and said report was received by the Council on April 13th, 1999. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $1,557,500.00. 2. A public hearing shall be held on such proposed improvements on the 27th day of April 1999, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 13th day of April 1999. Mayor City Administrator F - A ll 0 PETITION FOR LOCAL IMPROVEMENT (100% OF PROPERTY OWNERS) LETTING NO. 13 PROJECT NO. 99 -34 Hutchinson, Minnesota Dated: April 13th, 1999 0 TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: We, all owners of real property known and described as Second Addition to South Lakewood Estates hereby petition for improvement by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing and appurtenances, pursuant to Minnesota Statutes, Chapter 429, and that the City assess the entire cost of the improvement against our property described below, and we hereby agreed to pay the entire cost as apportioned by the City. This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. OW 7 SIGNATURE: 2) 15589 620th Ave Lots 1 thru 7, Block 1, 3) il Litchfield MN 55355 Second Addition to South Lakewood Estates on Soren ��JJ 15589 620th Ave Lots 1 thru 7, Block 1, 4) itchfield MN 55355 Second Addition to South Lakewood Estates Diane Sorensen Examined, checked and found to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petitioned for. ADDRESS: DESCRIPTION OF PROPERTY 1352 Heritage Ave NW Lots 1 thru 7, Block 1, Hutchinson MN 55350 Second Addition to South Lakewood Estates 1352 Heritage Ave NW Lots 1 thru 7, Block 1, Hutchinson MN 55350 Second Addition to South Lakewood Estates Gary D P City Admin 0 B" AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL LETTING NO. 13 PROJECT NO. 9934 This Agreement, is made this 13th day of April, 1999, between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and Bruce Naustdal and Denise Naustdal of McLeod County, State of Minnesota, and Kon Sorensen and Diane Sorensen of Meeker County, State of Minnesota, hereinafter referred to as Owner. In consideration of the action of the City Council, at the owners' request, to cause the construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing and appurtenances in Second Addition to South Lakewood Estates; and to assess 100% of the cost to the Owner. Owner agrees to pay said costs of said improvement not to exceed $120,000.00, plus interest, over a period ten (10) years. This amount also includes Trunk Sanitary Sewer assessments of $550.00 per lot and Trunk Watermain assessments of $325.00 per lot. Owner expressly waives hearing and objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written. OWNERS SIGNATURE: 1 / 2) A • - Denise Naustdal 3) K Sorensen 4) /IYCIY�z�� o ✓ rLi Diane Sorensen Date: April 13th, 1999 t _v 0 0 HLdd mon Cl TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works DATE: April 13th, 1999 SUBJECT: Letting No. 13/Project No. 99 -34 'ENT sa 240 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 99 -34: Second Addition to South Lakewood Estates by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing and appurtenances - ESTIMATED FUNDING 99 -34 AssesseW� Bost - $99,200.00 Deferred Asscssa6le.Cost $0.00 City BbudF d _ $0.00 City - ViWSe kinds $0.00 City fIF $0.00 MSA $0.00 Nln/DOT $0.00 ESTIMATIMTOT,AL $99,200.00 0 cc: Cal Rice - Engineering Department t/ , RESOLUTION NO. 11178 RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT LETTING NO. 13 PROJECT NO. 9934 BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A certain petition requesting the improvement of Second Addition to South Lakewood Estates by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing and appurtenances filed with the council on April 13th, 1999, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. 2. The petition is hereby referred to the Director of Engineering and that person is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost -effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 13th day of April 1999. Mayor City Administrator is �— r RESOLUTION NO. 11179 RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT LETTING NO. 13 PROJECT NO. 99 -34 WHEREAS, pursuant to a resolution of the Council adopted April 13th, 1999, a report has been prepared by the Director of Engineering, with reference to the improvement of Second Addition to South Lakewood Estates by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing and appurtenances; and said report was received by the Council on April 13th, 1999, WHEREAS, this improvement was petitioned for by 100% of the property owners and said property owners have waived hearing on said improvement, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $99,200.00. 2. The public hearing on said improvement is hereby waived. Adopted by the Hutchinson City Council this 13th day of April, 1999. Mayor City Administrator 0 �' 6 ' , RESOLUTION NO. 11180 RESOLUTION ORDERING MIPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 13 PROJECT NO. 99 -34 WHEREAS, a certain petition requesting the improvement of Second Addition to South Lakewood Estates by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing and appurtenances, was duly presented to the council on the 13th day of April, 1999; and WHEREAS, pursuant to resolution of the council adopted April 13th, 1999, a report has been prepared by the Director of Engineering with reference to the improvement, and this report was received by the council on April 13th, 1999. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The council finds and determines that said petition was signed by all owners of real property abutting upon the street(s) names as the location of the improvement. 2. Such improvement is hereby ordered as proposed in the council resolution adopted April 13th, 1999. 3. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 13th day of April, 1999. Mayor City Administrator RESOLUTION NO. 11181 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 13 PROJECT NO. 99 -34 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of Second Addition to South Lakewood Estates by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing and appurtenances NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly opened at 10:00 am on Thursday, May 20th, 1999, in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council on May 25th, 1999, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 13th day of April, 1999.. Mayor City Administrator LJ SUBDIVISION AGREEMENT SECOND ADDITION TO SOUTH LAKEWOOD ESTATES CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter, by Bruce Naustdal and Denise Naustdal, husband and wife, and Kon R. Sorensen and Diance M. Sorensen. husband and wife, fee owners, hereinafter called the "Subdivider'; Citizens Bank and Trust Co., Hutchinson, MN, a Minnesota Corporation, hereinafter called the "Mortgagee: and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City"; WITNESSETH: WHEREAS, the Subdivider is the owner and developer of property situated in the County of McLeod, State of Minnesota, which has been surveyed and platted as "SECOND ADDITION TO SOUTH LAKEWOOD ESTATES ". WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: It is understood and agreed that the Subdivider shall be responsible for all work associated with site preparation and grading. All areas within the final plat, but outside of the rights -of -way, shall be graded to within 0.5 feet of final grade to allow for proper drainage, and the installation of utilities. The Subdivider shall clear trees and/or debris from utility easements and rights -of -way, as per the request of the City or utility, prior to installation of the improvements. All work shall conform with the approved Site Grading Plan, and shall be completed prior to the commencement of construction on the site. 2 It is agreed and understood that since the plat abuts a street that has not been prepared for construction (Sherwood Street) the City will complete soil correction and grading of this right -of -way when adjacent development occurs. Since the Subdivider prior to City improvements normally completes SeONO Addtn to SOLM Lakewood Estates ap 1 this work. this cost will be assessed as part of the street infrastructure improvements. If the Subdivider desires to do this work. grades will be proposed by the City, and the entire right -of -way shall be graded to within 0.2 feet of final subgrade. as noted in the approved improvement plans for the project. Any and all unstable soil conditions or soils unsuitable for construction in the right -of -way shall be corrected and/or replaced All soils shall be compacted to a minimum of 90% Standard Proctor Density. 3. Subdivider shall complete all work noted in Paragraph No. 1, and provide a written verification from a professional engineer or surveyor, prior to installation of utilities and/or issuance of building permits. It is agreed and understood that this development will be constructed in stages, with the final grading of each stage completed in stages also. This work must be approved by City staff and related utilities to allow for extension of utilities to serve the site. The Subdivider tray, at the City's discretion, construct a model home prior to completion of all site grading. Additional permits will be granted as grading and staging work is completed. Any costs associated with these requirements shall be the sole responsibility of the Subdivider, and are not financed through the City. 4. It is agreed and understood that natural gas or electric distribution mains and services will not be scheduled for installation until all provisions of paragraphs 1 and 2 of this section have been met. Staging of this work has been discussed, and will be allowed pending written approval from Hutchinson Utilities and Hutchinson Telephone. 5. The Subdivider shall provide all turf establishment and erosion control necessary to protect the utilities and street improvements on the entire site. The Subdivider shall also provide all erosion control during site grading work, prior to infrastructure construction, necessary to meet local and state requirements. The entire site shall be planted with perennial rye grass, or other erosion control plan tings; following completion of site grading. 6. It is understood and agreed that it shall be the Subdivider's responsibility to provide survey control points for all infrastructure and site construction. 7. It is agreed and understood that the Subdivider shall be responsible for assuring that building construction is completed in conformance with the preliminary plat and grading plan. It is essential that the vertical and horizontal locations of the structure are verified to avoid conflict with infrastructure and potential drainage damage. Any costs associated with correcting these conflicts shall be the sole responsibility of the Subdivider. 1. The Subdivider hereby petitions the City to construct lateral and trunk sanitary sewer mains and appurtenances, lateral and trunk watermain and appurtenances, sanitary sewer service leads, water service leads, lateral and trunk storm sewer and appurtenances. curb and gutter, street grading, street base, street surfacing, street signs and lighting, and appurtenances to serve the entire plat. 2. It is understood and agreed that the City under one or more contracts will install the improvements in Paragraph No. 1. It is also agreed and understood that, at the City's discretion, bituminous wear course construction shall be constructed and assessed after at least 60% of all homes are constructed but no later than December 31. 2002. Setup Adtlklm to Soce Lakewood E.4ateVPage 2 3. It is understood and agreed that the total cost of said improvements in Paragraphs No. 1 and No. 2 shall include contracted costs. city administration and engineering costs and capitalized interest cost at the rate in -place at the time the improvement occurs. 4. It is understood and agreed that the total cost of said improvements in Paragraph No. I shall be assessed on a per unit basis for all costs associated with said plat. 5. It is understood and agreed that Trunk Sanitary Sewer and Watermain Connection Fees will be charged per current City Policy. Cost may be collected with building permits, or assessed. Rates for 1999 are $550 /unit for sanitary sewer and $325 /unit for watermain. 6. It is understood and agreed that any agreements regarding the method and procedure for assessments from municipal improvements shall, at the sole option of the City, cease to be effective thirty six months following approval of the Subdivision Agreement by the City. The City may exercise the option granted herein by giving written notice at any time, either before or after the expiration of the thirty six month period, of the City's intention to nullify the method and procedure for spreading assessments under the terms of the Subdivision Agreement. In the event the City so elects, all assessments subsequent to the notice shall be spread and imposed pursuant to Chapter 429 of Minnesota Statutes or other applicable laws. The written notice called for by this paragraph shall be given to the fee owner of the property as disclosed by the records of the McLeod County Recorder or Registrar of Titles. I. It is understood and agreed that a Parks and Playground Contribution will be made to the City. Current City policy calls for a contribution of $215 /unit. This rate is subject to change, based on the rate in -place at the time of payment. The contribution may be made in a lump sum prior to construction at the current rate, or per unit with the building permit at the rate in effect at the time of permit issuance. 2. It is understood and agreed that the Subdivider shall, prior to installation of utilities, pay connection fees for Electric and Gas Service to Hutchinson Utilities for all units to be served in the final plat. These costs are $200 /unit for 200 -amp Electric Service. and 5150 /unit for Gas Service or as in affect with Hutchinson Utilities at the time of development. These fees include the standard connection to each house, and include required meters. Services larger than the standard residential sizes will be at an additional cost. 1. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Subdivider. 2. This agreement shall be binding upon and extend to the heirs, representatives. assigns and successors of the parties. 0 -eoond Addition to South Lakewood EstafeV)Page 3 I. It is understood and agreed that the Subdivider shall record this agreement at the McLeod County Recorder's Office or McLeod County Registrar of Titles Office, and that no Building Permits will be issued until said Agreement is recorded and a certified copy of this agreement is provided to the City. The Subdivider shall pay all costs associated with said recording. • Bruce Naustdal and Denise L. Naustdal, husband and wife: Bruce Naustdal Denise L. Naustdal STATE OF MINNESOTA The foregoing instrument was acknowledged before me this day of 19— by Bruce Naustdal and Denise COUNTY OF L. Nuustdal, husband and wife. Notary Public, County, Minnesota My Commission Expires • Kon R. Sorensen and Diane M. Sorensen, husband and wife Kon R. Sorensen STATE OF MINNESOTA COUNTY OF • MORTGAGEE: Diane M. Sorensen The foregoing instrument was acknowledged before me this day of 19— by Kon R. Sorensen and Diane M. Sorensen, husband and wife. Notary Public, County, Minnesota My Commission Expires Signature Print Name Title CITIZENS BANK & TRUST CO., HUTCHINSON, MN. STATE OF MINNESOTA The foregoing instrument was acknowledged before me this day of 19 by COUNTY OF , of the Citizens Bank and Trust Company, Mortgagee. Notary Public. County, Minnesota My Commission Expires secom Add#= to Sault Lakewood EsWe& 4 APPROVED BY THE HUTCHINSON CITY COUNCIL THE _ DAY OF ' 19— • e CITY OF HUTCHINSON: MARLIN TORGERSON, MAYOR GARY D. PLOTZ, CITY ADMINISTRATOR STATE OF MINNESOTA The foregoing instrument was acknowledged before me this day of 19— by Marlin Torgerson, Mayor, COUNTY OF and Gary D. Plotz, City Administrator of the City of Hutchinson. Notary Public, My Commission Expires THIS INSTRUMENT WAS DRAFTED BY: John P. Rodeberg, Director of Engineering Hutchinson City Center/ 11 1 Hassan Street SE Hutchinson, MN 55350 -2522 (612 -234 -4209) • i County, Minnesota Semrd Adddion to Souh Lskewwd EstetWPepe 5 • MEMORANDUM TO: Honorable Mayor and City Council Members FROM: John Olson, Asst. Public Works Dir. RE: Declaration of Surplus and Authorizing Sale of Property DATE: 04/08/99 cc: John Rodeberg, Dir. of Engineering/Public Works; Ken Merrill, Finance Dir.; Ken Wichterman, Central Garage Mechanic. DECLARATION OF SURPLUS AND AUTHORIZING SALE OF PROPERTY Chapter 2, Section 2.70, Subdivision 3 of the City Code states the City Council must declare personal property (chattels) owned by the City, which is no longer needed for municipal purposes, as surplus property before it can be sold. Property valued at less than $100 may be sold through negotiated sale. Property valued at more than $100 must be sold to the highest bidder through public sale (auction or sealed bids). Proceeds from sales are credited to the account from which the property was purchased. Directors, and other employees directly involved in the sale may not purchase surplus property. Other City employees are authorized to purchase surplus property, if they are the highest bidders. Attached is a list of equipment that is no longer used regularly by City departments. These pieces of equipment should be sold or be available to be sold. Proceeds from the sale of this equipment can be used to purchase equipment more useful to City departments. By declaring this property surplus and authorizing its sale, we will be able to determine the best method of selling the property, whether that be by sealed bid, auction, or trade. R& quested Action: Declare the properties identified on the attached document titled "Proposed Surplus Property Declaration" and dated April 8, 1999 as surplus property and authorize sale of property as provided by the City Code. n !.J 10 "Proposed Surplus Property Declaration" April 8,1999 Equip Year Description SerlaVID # Lic # MP -01 — Dandel 12' Flail Mower MP -02 -- Rosco B7 – 8' pull -type power broom MP -03 — Fair Snow Box insert 12' x 6'8" MP -04 -- 6,000 gal Underground Storage Tank MP -05 1979 GMC %Ton 4x2 Pickup PD -03 1995 Ford Crown Victoria Squad Car ST -90 1993 Ford Crown Victoria Squad Car PD -10 1994 Ford Crown Victoria Squad Car PD -05 1984 Mack Middliner MS300P Dump Truck PK -20 1982 Mack Midliner MS300P Dump Truck PK -26 1992 Chevrolet Caprice 4-door Sedan PK-64 1979 John Deere 950 Tractor w/ attachments N/A WA 413 N/A NIA N/A N/A N/A TCD149J524003 121 -961 2FALP71W8SX161503 N/A 2FACP71 W6PX164133 N/A 2FALP71W4RX195061 N/A VG6M112B6EB062870 121 -996 VG6M 113X3D 6061604 121 -983 1 G1 BL53E2NR119944 162 -492 6889H072400605M N/A • Est. Value $$ $750 250 150 125 450 2,500 2,500 2,500 3,000 3,000 450 1,000 PK -84 1961 Allis Chalmers D -15 Tractor w/ attach. 6245 N/A 1,000 PK -P15 1990 Taro Groundsmaster 322D w/ attach. 30788 -91062 N/A 2,500 ST -72 1981 GMC 2 -1/2 Ton Dump w/ snowplow 1GDL7D1E1BV573212 NIA 4,500 ST -90 1992 Cimline Crack Fill Melter Model 100 WA 13,000 ST -91 1992 Crafco 24 hp Pavement Cutter Model 200 N/A 5,000 TOTAL 2 $42,675 OPEN -HOLD COUNCIL REPORT 13- APR -1999 (14:46) page 1 - ------------- -------- 1988 IMPROV. BDS - - ---- --____-------------------------_-____________----__----__-____--- FIRSTAR BANK OF MINNESOTA PAYING AGENT FEES $297.D0 < *> $297.00* 1590 TIDS FIRSTAR BANK OF MINNESOTA INTEREST PAYMENT $165,081.25 < > _ - $165,081.25* 1995 IMPRO CONST LANDWEHR CONSTRUCTION L4/95 EST #6 -FINAL $34,019.95 < *> $34,019.95* 1998 IMPR. CONST WM MUELLER & SONS L3/97 -98 EST #6 -FINAL $1,170.13 < *> $1,170.13* CAP.IMPRO.FUND 3D DRYWALL TEXTURE CEILINGS $168.00 CDI OFFICE PRODUCTS LTD CHAIRS $2,215.20 COAST TO COAST KEYS, SAW $505.21 GEB ELECTRICAL INC - REMODELING BUILDING $9,967.00 JEFF'S ELECTRIC MATERIALS, LABOR $124.17 LARAWAY ROOFING INC REMODEL BUILDING ,5270.40 RUNNING'S SUPPLY MASON LINE, SAND PAPER, WIRE $52.05 TEK MECHANICAL REMODEL BUILDING $9,680.02 UNITED BLDG CENTERS CREDIT ON ACCOUNT - $29.14 WILLIAMS STEEL & HARDWARE MATERIALS $146.52 WITTE SANITATION EMPTY & RETURN DUMPSTER $221.50 < > $23,320.93+ CENTRAL GARAGE BRAD'S BODY SHOP PARTS, LABOR $122.89 CITY OF HUTCHINSON APRIL MED $432.09 COAST TO COAST WAX, HDWE $29.84 CROW RIVER AUTO LABOR $85.24 DYNA SYSTEMS WHEEL FLAP, BATTERY TRMNL $114.69 FORTIS BENEFITS APRIL LTD $23.49 G & K SERVICES TOWELS 130.92 H&L MESABI SHOP SUPPLIES 193.80 HOLT MOTORS INC PARTS 336.44 1635.40 HUTCHINSON WHOLESALE FILTERS, FLUIDS JERRYS TRANSMISSION PARTS, LABOR, TOWING $10,114.51 L & P SUPPLY CO PLUG $6.87 MACQUEEN EQUIP INC FLANGE HOSE END, SCREEN WELD $295.11 MANKATO MOBILE RADIO MATERIALS, INSTALLATION $1,396.23 MN MUTUAL LIFE APRIL LIFE $7.35 PLOWMANS HANDLE, CABLE $60.14 RUNNING'S SUPPLY BED MAT $236.52 TERMINAL SUPPLY CO OPERATING SUPPLIES $254.80 TWO WAY COMM INC BARREL, PL259 $10.06 US POSTAL SERVICE MARCH POSTAGE $7.26 VALLEY SALES OF HUTCHINSON BRACKET $15.96 < *> $14,509.61* GENERAL FUND A -1 BIKE SHOP BIKE $200.00 AAGARD WEST APRIL SERVICE $823.70 ABBOT OFFICE SYSTEMS WALL ORGANIZER $64.00 ABDO ABDO & EICK AUDIT SERVICES THRU 4/2/99 $3,500.00 AMSTERDAM MATTE MAIL LABELS $89.79 ARNOLD & MCDOWELL MARCH COMPENSATION $7,066.00 ASSOCIATED BAG CO ENVELOPES $80.22 AUTOMATIC GARAGE DOOR LABOR, SHOP SUPPLIES $120.51 BAUMETZ, BONNIE REIMB- MEALS, MILEAGE, DUES $62.67 BENNETT OFFICE SUP. TONER $290.06 BRODD, JIM REIMB - MEALS, GAS, LODGING $1,059.85 BUSINESSWARE SOLUTIONS LABOR, PARTS $364.68 CAMERA SHOP DEVELOP & REPRINT $51.44 CARLY'S SHOES FOOTWEAR $134.00 CARR FLOWERS PLANT -R OTTO $44.93 CARRIGAN, ANDREA REFUND- CANCELLED SWIM LESSONS $22.00 CASH WISE SUPPLIES $182.93 CUB INFOTEK NAME SEARCH SERVICES $7.00 CDI OFFICE PRODUCTS LTD RULED POST -IT $107.81 CENTRAL GARAGE MARCH REPAIRS $11,432.77 CENTURY LABS WEED KILLER $3,826.07 CHAMBER OF COMMERCE MUSIC IN THE PARK DONATION $1,506.00 r � U /0 -A OPEN -HOLD COUNCIL REPORT 13- APR -1999 (14:46) page 2, ____________________ ____ _______________ ______ _ _ _ GENERAL FUND CHRISTENSEN REPAIR ___ _-_------________------_-__-----___--_---- SHARPEN SAW BLADES $7.20 CITY OF HUTCHINSON MARCH FUEL $32,341.43 COAST TO COAST HDWE, BATTERY $$555.04 CONSTRUCTION BULLETIN 1999 STREET & ALLEY IMPROVMTS $711.95 • CONTINENTAL RESEARCH CORP CLEANING SUPPLIES ,5171.69 CROW RIVER AREA QUALITY COUNCI MARCH SESSION $15.00 CROW RIVER PRESS INC POSTAGE -CITY NEWSLETTER $1,848.63 CROW RIVER VET CLINIC MARCH SERVICES $419.06 DEPT NATURAL RESOURCES DNR FEES TO STATE $1,116.00 DISPLAY SALES FLAGS & POLES $1,136.36 DOMINO'S PIZZA PIZZAS, POP $30.50 DUENOW, RUSSELL REIMB -MEALS $28.40 ECOLAB PEST ELIM APRIL SERVICE 523.43 ECONOMIST, THE SUBSCRIPTION RENEWAL $125.00 ELECTRIC MOTOR SERVICE NEW MOTOR $54.23 ELECTRO WATCHMAN ALARM MONITORING $383.40 ELECTRONIC SERVICING LABOR, PARTS - SCOREBOARDS $99.95 EMANS, BRAD REIMS- MEALS, MILEAGE $142.06 EMERGENCY MAINTENANCE LABOR, PARTS- REPAIR SEAGRAVE $1,742.26 ERLANDSON, DAVID REIMS- TRAINING TAPE $33.59 EVESLAGE, JOE PARK WORK - $78.00 FAITH LUTHERAN CHURCH YOUTH HOURS ® KIDDIE CARNIVAL $200.00 FAMILY REXAL . DRUG PHOTOS $50.49 FARM -RITE EQUIPMENT MARCH & APRIL EQUIP RENTAL $5,325.00 FOOD -N -FUEL CAR WASHES $35.64 FORCIER, GARY REIMB- MEALS, MILEAGE $246.58 FORESTRY SUPPLIERS RUBBERIZED SHEATH $66.75 FORMS & SYSTEMS AUTHORIZ FORM $412.66 FORTIS BENEFITS APRIL LTD $1,865.35 G & K SERVICES UNIFORMS $900.21 GALL'S INC WATER RESIST BOOK 5196.46 GOLDSTEIN, LUANN REFUND- NORWEGIAN CLASS CANCEL $40.00 GOVT TRAINING SER REGISTRATION -JOHN RODEBERG $58.00 GROUNDS MAINTENANCE SERVICES REG -JOHN ARLT $177.00 GUGGEMOS CHRIS HOURS WORKED ® DANCE $75.00 HANSEN DEMOLITION LANDFILL LANDFILL MATERIAL 10.00 HIGGINBOTHAM, RUTH SR CTR BUILDING SUPERVISOR 10.00 HILLYARD FLOOR CARE / HUTCHINSON PAPER CUPS $644.25 HOESCHENS, DUANE FIRST RESPONDER CLASSES $1,425.00 HUHN, LARRY REIMB- MILEAGE, LODGING $446.22 HUMAN KINETICS ATHLETIC SUPPLIES /VIDEOS $226.02 HUTCH CONVENTION & FEB LODGING TAX $4,208.79 HUTCH COOP CENEX LP GAS BOTTLE $61.98 HUTCHINSON AREA HEALTH CARE VACCINATIONS $60.00 HUTCHINSON FIGURE SKATING ASSO REIMB PROGRAM FEE $175.00 HUTCHINSON JUNIOR LEAGUE BASEB REIMB REGISTRATION- AMELSBERG $200.00 HUTCHINSON LEADER COUPON BOOKS, PAPER $3,143.33 HUTCHINSON SEW & VAC REPAIR VACUUM $67.43 HUTCHINSON TEL CO APRIL SERVICE $6,040.41 HUTCHINSON UTILITIES MARCH GAS & ELEC $6,336.11 HUTCHINSON WHOLESALE FILTER, OIL $347.62 I.A.P.E. EVIDENCE & PROPERTY MGMT BOOKS $64.95 INDIANHEAD SPECIALTY CO SELF INKING STAMPS $172.60 INTERSTATE SUPPLY CO GLOVES, HAMMEPEDAL $348.69 JACK'S UNIFORMS & EQUIPMENT SAFETY SUPPLIES $1,767.36 JACKLITCH, ANN HOUSKE REIMB- HELIUM FOR BALLOONS $9.05 JACKSON & GIBBENS JACKET $83.90 JEFF'S ELECTRIC ELECTRICAL MATERIALS $1,500.00 JOES SPORT SHOP POOL PLAQUES L20.00 - -- KARPINEN, HELGA REFUND- NORWEGIAN CLASS CANCEL x40.00 KOCK'S JEWELRY ENGRAVE DARE MEDAL $5.00 KRUEGER, LORI 5 HOURS WORKED ® DANCE $75.00 L & P SUPPLY CO OIL $254.61 LAB SAFETY SUPPLY INC NOTICE SIGN $113.45 LARSON, QUENTIN REIB - MEALS, LODGING, GAS $248.79 LEAGUE OF MN CITIES DEDUCTIBLE BILLING $27,543.02 LEMKE, KOREEN REIMB -ICE SHOW SUPPLIES $196.72 LOEHIZER, ROBERT REIMB - MILEAGE, PEG FEE $69.53 hIDPTA ANNUAL DUES - MARILYN SWANSON $30.00 MCBROOM CONSTRUCTION TIE -WIRES $55.38 MCLEOD COUNTY TREASURER CITY PARCEL LISTING UPDATE $221.00 MESSNER, KEITH - REIMB- MEALS, LODGING $261.76 MID - CONTINENT BOTTLERS POP PURCHASE $153.95 MIDWEST WIRELESS COMM. MARCH SERVICE $822.17 MINN BLUE DIGITAL -A LINEAR FOOT CHARGE $26.30 MINNCOMM PAGING APRIL SERVICE $239.18 C,PEN -HOLD COUNCIL REPORT 13- APR -1999 (14:46) page 3 ---------------------------------------------------------------------------------------------------- GENERAL FUND MISCHEL -NAGY, SHERRY REFUND -MATH CLASS CANCELLED $7.00 MN ELEVATOR INC. MARCH ELEVATOR SERVICE $73.65 MN FIRE SERVICE CERTIF BOARD RECERT APPLIC -CASEY STOTTS $20.00 • MN MUTUAL LIFE APRIL LIFE- COBRA- NELSON $557.55 MODERN MAZDA VEHICLE TOW - $17.04 MOENCH, DWAYNE REFUND -MATH CLASS CANCELLED $7.00 MOORE, PRISCILLA REFUND- CANCELLED PIANO $18.00 MORE 4 OPERATING SUPPLIES $406.97 MR. MOVIES VIDEO RENTAL $5.24 NEW LIFE INDUSTRIES ADULT T- SHIRTS $315.50 NO STATES SUPPLY INC MATERIALS $67.92 NORTHERN HYDRAULICS TV SECURITY CAMERA $36.49 NTOA ANNUAL DUES -DAVID ERLANDSON $35.00 OLSONS LOCKSMITH MATERIALS, LABOR, SERVICE $214.24 PANNING, TERRI REFUND -MATH CLASS CANCELLED $7.00 PATTERSON, NADINE ICE INSTRUCTOR $470.00 PAULSON, ADAIR ICE SHOW ANNOUNCING FEE $250.00 PEDERSON, RYAN REIMB- MEALS, MILEAGE $75.70 PETERSON BUS SERVICE COACH TO CHANHASSEN, & EXELSIO $798.00 PHILLIPS, PAUL REIMB -MEALS $39.46 PIONEER QUIK STRIPE ARCTIC $404.70 PITNEY BOWES INC POSTAGE RATE INCREASE -CHIP $205.00 PIZZA HUT OF AMERICA INC PIZZAS $51.54 POPP, JIM REIMB- MEALS, MILEAGE, LODGING $386.37 PRECISION LINE BORING E 6 FOOT VALVE $107.49 PRINTS CHARMING YOUTH & ADULT T'S $1,258.00 PROCHNOW, LAURA REFUND - CANCELLED FROM PIANO $54.00 QUINN, THERESA REFUND -STAMP CLASS CANCELLED $8.00 R & T SPECIALTY DARE MERCHANDISE $279.62 RAMBOW INC. JACKET $84.23 REDMAN, RANDY REIMB -MEALS $47.41 REECE, JASON REIMB -MEALS $34.15 RIDGEWATER COLLEGE FACIL MCLEOD CNTY EMERG CO $150.00 RONALD JOHNSON CONSULTANT SOFTWARE SUPPORT - 1999 RUNNING'S SUPPLY HEX BUSHING $ $500.00 596.85 SCHEIBEL, WILLIAM 5 HOURS WORKED ® DANCE $75.00 SERVICEMASTER SCRUB & WAX FLOORS $474.14 SEVEN WEST WASH & DRY LAUNDRY $10.12 SEWING BASKET REPAIR RAINCOAT $87.43 SHAW, KAREN SR CTR- COUNTRY LINE DANCING $90.00 . SHOPKO BAG, MARKERS, LABELS $23.36 SHRED -IT SHREDDING SERVICE $49.95 SIMONSON LUMBER CO PLYWOOD $159.66 SORENSEN FARM SUPPLY PINS $6.26 SPRINGMAN, EDWARD 5 HOURS WORKED 40 DANCE $75.00 SR.CENTER ADVISORY BD REIMB POSTAGE $165.00 STANDARD PRINTING DISPENSER, TAPE, PENS, STACKER $300.49 STATE TREASURER QTR 1 SURCHARGE $2,542.48 STEELE, DAN REIMB -MEALS $56.63 STREICHERS SHORTS, LINERS $205.65 STURGES, JASON REIMB -MEALS $63.71 SUPERIOR COFFEE & FOODS COFFEE $216.03 TEMPLETON INC CONTRIB FOR FEB & MARCH 1999 $606.69 TOWN & COUNTRY TIRE TIRE REPAIR $29.68 TRAY O TERIA SYSTEM PARKING TICKETS $173.68 TRI CO WATER COND SALT DELIVERIES $252.09 TWO WAY COMM INC REMOVE RADIO EQUIPMENT $40.00 UHL CO. LABOR, MILEAGE $408.88 ULTRAMAR DIAMOND SHAMROCK WIPER BLADES $14.86 UNITED BLDG CENTERS LUMBER $67.26 UPBEAT INC BLK /STAINL STL SMOKERS ST $267.50 US POSTAL SERVICE MARCH POSTAGE $1,148.71 US WEST COMMUN APRIL SERVICE $166.20 VALLEY ASPHALT PRODUCTS BLACKTOP $358.03 VILLAGE SHOP, THE CRAFT SUPPLIES $26.47 WAL-MART CRAFT SUPPLIES $100.14 WEST GROUP PAMPHLETS $183.45 WILLIAMS STEEL & HARDWARE MATAERIALS $175.72 WILSON, KEVIN REIMB -DARE SLIDES $15.98 WORD OF LIFE OUTREACH CENTER REFUND SALES TAX $3.18 XEROX COPY LEASE $283.75 < *' $156,089.62+ HUTCH COMM DEV.0 BUSINESSWARE SOLUTIONS TONER $89.46 DESIGNERS UNLIMITED CONSULTING SERVICES $819.20 • OPEN -HOLD COUNCIL REPORT ---- -- - -- --- - --- -- - ------ - ---------------------------------------- HUTCH COMM DEV.0 HUTCHINSON LEADER MARCH ADS HUTCHINSON TEL CO APRIL SERVICE MIDWEST WIRELESS COMM. APRIL SERVICE ROBINSON APPRAISAL CO MARKET APPRAISAL REPORT US POSTAL SERVICE MARCH POSTAGE 13- APR -1999 (14:4 --------------- -- $227 $111 $435 $43 5 ) Page 4 i ------- --- .00 .22 .25 .00 24 $1,756.37* HUTCH TRANS FAC. BEST ACCESS SYSTEMS KEYS $12.52 SUSINESSWARE SOLUTIONS CARTRIDGE $63.79 CASH WISE UPS $16.51 CENTRAL GARAGE H UTILITIES /BATTERY $62.37 COAST TO COAST PUNCH $68.18 G & K SERVICES MATS $303.55 HARPER BROOMS BRUSHES, HANDLES, ETC HUTCHINSON TEL CO APRIL SERVICE , $ 5 202.62 505.29 HUTCHINSON UTILITIES MARCH GAS & ELEC $3,150.62 JLR GARAGE DOOR SERVICE MATERIALS, LABOR $259.75 RUNNING'S SUPPLY NOZZLES _ $23.33 SUPERIOR COFFEE & FOODS COFFEE $71.2 US POSTAL SERVICE MARCH POSTAGE - $11.88 WITTE SANITATION MARCH SERVICE $132.21 < *> $4,883.88+ INSURANCE FUNDS HUTCHINSON AREA HEALTH CARE MAMMO SCREENING $204.75 < *> $204.75* LIQUOR STORE AAGARD WEST APRIL SERVICE $46.80 AMERIPRIDE LINEN & APPAREL MARCH DELIVERIES $205.58 BELLBOY CORP APRIL LIQUOR PURCHASE $598.40 BERNICKS PEPSI COLA MARCH POP CREDIT $700.05 BREW YOUR OWN SUBSCRIPTION RENEWAL -3 YRS $69.95 CDI OFFICE PRODUCTS LTD RIBBON $113.49 CITY OF HUTCHINSON APRIL MED $1,330.81 COAST TO COAST CORD, BOWL RING, RAZOR BLADES $31.37 ED PHILLIPS & SONS CO. MARCH WINE PURCHASE $5,166.25 FORTIS BENEFITS APRIL LTD $60.96 FRONTEER DIRECTORY CO DIRECTORY ADVERTISING $209.58 GLENCOE ENTERPRISE MARCH ADVERTISING $75.00 GRIGGS COOPER & CO MARCH LIQUOR CREDIT $8,803.27 HANSEN DIST OF SLEEPY EYE MARCH BEER PURCHASE $1,559.20 HENRYS FOODS INC TOBACCO PURCHASE $1,392.56 HERMEL WHOLESALE MARCH TOBACCO PURCHASE $242.88 HUTCHINSON LEADER MARCH ADS $941.05 HUTCHINSON TEL CO APRIL SERVICE $176.18 HUTCHINSON UTILITIES MARCH GAS & ELEC $958.85 JOHNSON BROTHERS LIQUOR CO. MARCH LIQUOR CREDIT $12,943.15 JORDON BEVERAGE INC. MARCH BEER PURCHASE $3,992.65 K D U Z MARCH RADIO ADS $49.00 KYRS MARCH RADIO ADS $110.00 LEAGUE OF MN CITIES QTR 2 WORK COMP $471.13 LENNEMAN BEVERAGE DIST. INC MARCH BEER PURCHASE $3,198.45 LOCHER BROS INC MARCH BEER PURCHASE $14,159.32 LUNDHOLM, LORI CLEAN WINDOWS $42.60 MN MUTUAL LIFE APRIL LIFE MORE 4 PHOTOS, BREAD $ $19.53 39.68 NATIONAL PEN CORPORATION PENS $249.09 OLSONS LOCKSMITH KEYS, RECODE, & SERVICE $131.99 PAUSTIS & SONS MARCH WINE PURCHASE $569.00 QUALITY WINE & SPIRITS CO. APRIL LIQUOR PURCHASE $3,433.15 ST. CLOUD RESTAURANT SUPPLY MISC PURCHASE $454.77 STANDARD PRINTING OPERATING SUPPLIES -- $154.08 TRI CO WATER COND BOTTLED WATER $58.00 TRIPLE G DISTRIBUTING INC MAACH BEER PURCHASE $17,300.65 US POSTAL SERVICE MARCH POSTAGE $82.50 VIKING COCA COLA MARCH POP CREDIT $25.55 < > $80,166.72* PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EE CONTRIB 4/3/99 $690.00 AMERICAN FAMILY INS CO. EE CONTRIB 4/3/99 $27.88 GREAT WEST LIFE INS. CO. EE CONTRIB 4/3/99 100.00 H.R.L.A.P.R. EE CONTRIB 4/3/99 177.74 ICMA RETIREMENT TRUST EE CONTRIB 4/3/99 $2,371.15 s 0 OpEN -HOLD COUNCIL REPORT 13 -APR -1999 (14:46) page 5 - ---------- ----- PAYROLL FUND ------ ---- - - ---- __ PERA LIFE INS CO. - ______ -____-_--_-_---- EE CONTRIB 4/3/99 $120.00 ___ -___- PERA- D.C.P. PRUDENTIAL EE CONTRIB 4/3/99 EE CONTRIB 4/3/99 $52.02 $75.00 PRUDENTIAL MUTUAL FUNDS EE CONTRIB 4/3/99 $30.00 PUBLIC EMPLOYEES EE CONTRIB 4/3/99 $17,015.35 TEMPLETON INC EE CONTRIB 4/3/99 $250.00 WADELL & REED EE CONTRIB 4/3/99 $150.00 <'> $21,059.14* RURAL F. D. CITY OF HUTCHINSON MARCH FUEL $64.66 EMANS, BRAD QTR 1 MILEAGE $20.15 FORCIER, GARY QTR 1 MILEAGE $10.73 JERRYS TRANSMISSION FILTERS $27.50 POPP, JIM QTR 1 MILEAGE $10.08 REDMAN, RANDY QTR 1 MILEAGE $9.75 SCHRAMM, STEVE QTR 1 MILEAGE $12.03 STEELE, DAN QTR 1 MILEAGE $21.78 <*> $176.68* WATER /SEWER FUND AAGARD WEST MARCH PICKUP SERVICE $31,443.83 ALLEN, LLOYD OVERPYMT OF CLOSED ACCOUNT $35.14 ALLIED SERVICES OF HUTCHINSON HDWE, 1ST CHECK SPRING $693.58 ANDERSON'S DECORATING CENTER PAINT $58.12 ASHBROOK ASHWASH BELT CLEANING $1,132.47 BENNETT OFFICE SUP. METER READINGS $15.00 BUSINESSWARE SOLUTIONS WINFAX PRO $242.99 CASH WISE WATER $86.64 CDI OFFICE PRODUCTS LTD MARKERS, FILES, DRY ERASE BPD $908.90 CENTRAL GARAGE MARCH REPAIRS $11,255.41 CITY OF HUTCHINSON MARCH FUEL $5,253.46 COAST TO COAST PAINT, HDWE $600.72 CSWEA REG -RANDY DEVRIES $140.00 CULLIGAN WATER COND SALT, SETUP, SERVICE $252.76 CURTIS 1000 ENVELOPES $1,185.50 D.P.C.IND.INC CONTAINER, CYL DPC INDUST $51.00 D2 SERVICES SERVICE, MILEAGE, TRAVEL $375.30 DIERS, LUCILLE OVERPYMT OF CLOSED ACCOUNT $23.34 DOMINION REALTY DOUBLE PYMT CLOSING BILL $5,94 DYNA SYSTEMS CAPSCREW $1,074.74 EARTH TECH /RUST PROFESS SERV THRU 2/26/99 $2,567.51 EMED COMPANY SAFETY SIGNS $113.59 FISHER SCIENTIFIC CARRIER FLASK $245.70 FOCUS HOMES INC OVERPYMT OF CLOSED ACCOUNT $84.83 FORTIS BENEFITS APRIL LTD $245.94 G & K SERVICES UNIFORMS $573.28 GENERAL REPAIR SERVICE MECHANICAL SEAL $1,668.43 GRAHAM, MARION REIMB- MEALS, MILEAGE $167.90 HACH COMPANY LAB SUPPLIES $72.74 HANSON, DENNIS OVERPYMT ON CLOSED ACCOUNT $5.39 HAWKINS WATER TREATMENT GROUP CHLORINE $1,031.82 HILLYARD FLOOR CARE / HUTCHINSON SQUEEGEES $452.93 HUTCH PLBG & HTG CO GALV PIPE $25.07 HUTCHINSON LEADER TRANSP COPY $364.24 HUTCHINSON TEL CO APRIL SERVICE $899.51 HUTCHINSON UTILITIES MARCH GAS & ELEC $22,653.64 HUTCHINSON WHOLESALE GUAGES, U - BOLT $98.19 IMPERIAL PORTA THRONES MARCH UNIT RENTAL $60.05 -- - JEFF'S ELECTRIC LABOR, TRUCK & WINCH $110.00 JOHNSON, DOUGLAS REIMS- MEALS, MILEAGE $102.32 JUUL CONTRACTING CO LABOR & EQUIP -CLEAN SLUDGE $100.00 L & P SUPPLY CO PUMP, CARS KIT, CARTRIDGE $141.11 LEAGUE OF MN CITIES QTR 2 WORK COMP $2,209.10 LICKFELT, LOREN OVERPYMT OF 328 BOULDER BILL $54.99 MARKS TV BELT KIT, SHOP SUPPLIES, LABOR $57.04 MIDWEST WIRELESS COMM. APRIL SERVICE $95.84 MN MUTUAL LIFE APRIL LIFE $87.78 MN VALLEY TESTING LAB WATER TESTS $100.00 MOONEY, MIKE OVERPYMT OF WATER BILL $20.89 MPCA REG -BECKY JOHNSON $332.00 NALCO CHEMICAL CO. NALCO WATER STABI $3,478.29 NCL LAB SUPPLIES $377.42 PIEHL, CHAD OVERPYMT OF CLOSED ACCOUNT $48.69 POLMAN, BRENDA OVERPYMT ON CLOSED ACCOUNT $4.56 PURIMETRICS INC REGULATORS $72.61 r � OPEN -HOLD COUNCIL REPORT 13 -APR -1999 (14:46) page 6 ------------ ---- ------------- -- ----- --- ---- — ---------------------------------- WATER /SEWER FUND QUADE ELECTRIC BULBS RADIO SHACK AUTORANGE DMM, TEST CLIPS RISC RUNNING'S SUPPLY SCHILLING PAPER CO SERCO LABORATORIES SHOPKO SIMONS, DAVID SMOGER, DAVID ST. CLOUD OVERHEAD DOOR CO SUPERIOR COFFEE & FOODS SUPERIOR FORD INC SYMANTEC CORP TANG, LI TELXON CORP TRI CO WATER COND TWO WAY COMM INC UNITED LABORATORIES US FILTER /DAVIS PROCESS US FILTER /WATERPRO US POSTAL SERVICE 'USA WASTE SERVICES INC WAL -MART WELCOME NEIGHBOR WINTER, LAWRENCE WITTE SANITATION BLOODSOURNE PATH CLASS CLEVIS, BEARINGS CAN LINERS, TOWELS, TISSUE WATER TESTS VIDEOS REIMB -MEALS REIMB -LIFE JACKET TRAVEL, LABOR, MATERIALS COFFEE 1999 FORD TRUCK WINFAXPRO 9 OVERPYMT OF CLOSED ACCOUNT CS NYLN 710 W/ PORTS SALT RADIO, CABLE, INSTALLATION APRIL -JUNE SERVICE BIOXIDE CHEMICAL FEED SYSTEM CB LID, REPAIR LID MARCH POSTAGE LOADS 3/15/99 - 3/31/99 SPONGES, ROLLERS MARCH LISTING REIMB- MEALS, LODGING TRUCK TIME & LABOR $125.80 $34.70 $635,626.42* F LJ 495.00 456.50 141.17 $55.20 V 8.51 6.44 $31.62 $1,320.09 $44.00 $14,672.00 $81.45 $27.54 $264.39 $16.61 $501.56 $32.27 $3,346.08 $10,156.58 1,087.41 6,008.12 $38.06 $60.00 $101.05 $220.00 $132,890.39* I3MIEDIATE PAY COUNCIL REPORT __ ________ __ ________ _______ _ _ ____ _ GENERAL FUND AMERICAN HEART ASSC DEPT NATURAL RESOURCES DOONER, DON GOVT TRAINING SER LARSON, QUENTIN LEAGUE OF MN CITIES MOTOR VEHICLE HUTCH TRANS FAC. RCH INC < h 13 -APR -1999 (14:46) page 1 --------------------------------------------------------- REG-C.KRISHNAMOORTHI $60.00 REG- M.SWANSON DNR FEES TO STATE $2,051.00 COMPED SOLUTIONS SNOW REMOVAL $1,080.00 PAYROLL 3/12/99 REG -JOHN RODEBERG $425.00 ALCOHOL AW PROGRAM CLASS EXPENSES - $222.21 MARCH LIQUOR PURCHASE HOUSING RESERVATION $1,318.90 REIMB -VHS REWINDER LICENSE $15.00 PAYROLL FUND $5,172.11• EE CONTRIB 3/20/99 LiA1110.10201 6,798.40 6,798.40* INSURANCE FUNDS AMERICAN HEART ASSC REG- M.SWANSON c h $79.00 COMPED SOLUTIONS LIQUOR STORE CITY OF HUTCHINSON - GENERAL FUN PAYROLL 3/12/99 EWERT JR., DICK LOSS CONTROL SERVICES ALCOHOL AW PROGRAM REG -DAVE SIMONS ,QUALITY WINE & SPIRITS CO. MARCH LIQUOR PURCHASE MOTOR VEHICLE WEGNER,NEIL REIMB -VHS REWINDER PLATES, FEES & TAXES SUPERIOR SPECIAL SERVICES PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EE CONTRIB 3/20/99 WASTE DISPOSAL AMERICAN FAMILY INS CO. EE CONTRIB 3/20/99 SOIL SAMPLES GREAT WEST LIFE INS. CO. EE CONTRIB 3/20/99 H.R.L.A.P.R. EE CONTRIB 3/20/99 ICMA RETIREMENT TRUST EE CONTRIB 3/20/99 MN CHILD SUPPORT PAYMENT CENTE MANDATORY CHILD SUPPORT 3/20 PERA LIFE INS CO. EE CONTRIB 3/20/99 PERA- D.C.P. EE CONTRIB 3/20/99 PRUDENTIAL EE CONTRIB 3/20/99 PRUDENTIAL MUTUAL FUNDS EE CONTRIB 3/20/99 PUBLIC EMPLOYEES EE CONTRIB 3/20/99 TEMPLETON INC EE CONTRIB 3/20/99 WADELL & REED EE CONTRIB 3/20/99 $60.00 $60.00+ $15,235.10 $122.00 $6,076.43 $31.94 $21,465.47• $690.00 $71.10 $100.00 $177.74 $2,371.15 $156.43 $120.00 52.02 75.00 30.00 $17,237.87 $250.00 $150.00 $21,481.31• REG - MARION GRAHAM $179.00 /SEWER FUND CAREERTRACK SEMINARS MS2 $79.00 COMPED SOLUTIONS LOADS COMPOST DOONER, DON EWERT JR., DICK $630.00 FRED PRYOR SEMINARS REG -DAVE SIMONS LEAGUE OF MN CITIES MOTOR VEHICLE $119.90 MPCA PLATES, FEES & TAXES SUPERIOR SPECIAL SERVICES UNIVERSITY OF MN $40.00 $60.00 $60.00+ $15,235.10 $122.00 $6,076.43 $31.94 $21,465.47• $690.00 $71.10 $100.00 $177.74 $2,371.15 $156.43 $120.00 52.02 75.00 30.00 $17,237.87 $250.00 $150.00 $21,481.31• REG - MARION GRAHAM $179.00 REG - MARION GRAHAM $79.00 LOADS COMPOST $652.50 COMPOST LOADS $630.00 REG -DAVE SIMONS $118.00 HOUSING RESERVATION $119.90 PLATES, FEES & TAXES $974.18 REG -DAVE SIMONS $40.00 WASTE DISPOSAL $300.00 SOIL SAMPLES $216.00 $3,308.58* $58,285.87* ELECTRONIC FUNDS TRANSFERS MN Dept of Revenue -March Liquor Sales Tax $17,137.00 so Hutchinson Fire Chief 111 Hassan Street S.E. Hutchinson, MN 55350 (320) 234 -4211 April 1, 1999 Monthly Council Update March 1999 The fire department responded to 19 calls for service in March, listed below is the breakdown. City Calls: Residential 1 Commercial/Industrial 6 Multi - Family 4 Haz -Mat 2 Vehicle 2 Rural Calls: Residential 1 Rescue 2 Commercial/Industrial 1 Drills for the Month: SCBA Maintenance Communication/Team Building SCBA Testing Live Burn Class (Silver Lake) Officer tour of new buildings/ pre - planning Classes: We sent two firefighters to the IAAI (International Association of Arson Investigators) conference in St. Cloud We sent 12 firefighters to the State Fire School in Duluth; they took classes such as Risk Analysis/Master Planning, Airplane Crashes, Auto - extrication and Safety on the fireground. i 0 CITY OF HUTCHINSON CITY OF HUTCHINSON LIQUOR STORE COMPARISON LIQUOR STORE COMPARISON MARCH 1998 Mar -99 _________ __________ __________________ ___________________ _______ ________ ________ ________ _______ ________ _________ TOTAL TOTAL LIQUOR BEER WINE MISC. TOTAL BY WEEK LIQUOR BEER WINE MISC. TOTAL BY WEEK _______ ________ ________ ________ _______ ________ _________ 1 1,576 2,534 749 224 5,083 2 1,589 2,098 311 151 4,144 2 1,654 2,010 412 108 4,184 3 1,474 1,928 499 236 4,137 3 1,654 2,239 627 122 4,642 4 1,663 2,570 497 238 4,968 4 2,635 3,372 641 282 6,930 5 2,382 3,238 823 204 6,641 5 3,755 6,047 1,322 450 11,574 6 4,162 6,531 1,211 477 12,401 6 3,894 6,063 1,245 323 11,525 7 3,278 5,318 1,585 319 10,500 43,938 42'797 B 1,095 2,203 371 129 3,793 9 1,400 2,288 643 158 4,489 9 1,515 1,929 404 163 4,011 10 1,402 2,198 523 174 4,298 10 1,839 2,262 529 113 4,743 11 1,859 2,264 526 140 4,789 11 1,814 3,242 921 234 6,211 12 1,661 2,991 686 245 5,583 12 4,147 6,045 1,313 284 11,789 13 3,518 5,183 1,217 398 10,316 13 4,154 6,426 1,286 519 12,385 14 3,478 5,252 995 319 10,044 42,932 39,519 15 1,738 2,369 664 120 4,911 16 1,602 2,013 491 187 4,293 16 1,469 2,329 655 168 4,621 17 1,727 2,280 428 141 4,576 17 2,284 2,975 623 238 6,120 18 1,547 1,923 683 211 4,364 18 1,941 2,982 568 199 5,690 19 2,198 2,676 851 233 5,958 19 4,393 6,499 1,346 482 12,720 20 3,413 5,625 1,276 491 11,005 20 3,880 6,098 1,295 466 11,739 21 3,394 5,946 1,042 526 10,908 45,801 41,104 22 1,512 2,508 341 172 4,533 23 1,436 2,347 555 198 4,535 23 1,705 21961 713 104 5,483 24 1,304 2,226 436 213 4,179 24 1,634 2,714 466 115 4,929 25 1,647 2,419 676 252 4,995 25 2,416 3,614 727 187 6,944 26 2,335 3,702 833 319 7,189 26 3,256 6,075 1,197 409 10,937 27 3,383 5,281 882 409 9,955 27 3,417 51862 1,644 386 11,371 28 3,846 6,556 1,333 519 12,254 44,197 43,107 29 1,740 2,429 1,185 196 5,550 30 1,396 2,486 486 163 4,531 30 1,542 2,582 811 161 5,096 31 1,579 2,159 444 264 4,446 31 2,078 3,467 1,100 230 6,875 8,977 17,521 58,688 89,699 19,932 7,185 175,504 TOTAL 64,797 99,836 23,175 6,581 194,389 97 TOTAL 58,001 91,256 23,039 6,738 179,034 9B TOTAL 58,688 89,699 19,932 7,185 175,504 6 OF SAL 33 51 11 4 100 %OF SALE 33 51 12 3 100 SALES INC OR DEC )3,530) (2) B SALES INC OR DEC 18,085 11 6 9 1 0 HUTCHINSON PIONEERLAND LIBRARY SYSTEM REVENUE AND EXPENDITURE REPORT DECEMBER 31, 1998 FINAL 1998 EXPENDITURES: SALARIES M-T -D Y -T -D -81,362.00 % OF % OF REVENUE: AMOUNT AMOUNT BUDGET BUDGET YEAR RESERVE 0.00 57,266.77 57,267.00 100.00% 100% CITY OPERATING 0.00 80,435.00 80,435.00 100.00% 100% COUNTY OPERATING 0.00 42,764.00 42,764.00 100.00% 100% GIFTS 296.67 2,286.61 0.00 0.00% 100% CHARGES, FINES 56.89 629.70 500.00 125.94% 100% COPY MACHINE 0.00 0.00 500.00 0.00% 100°.'0 EQUIPMENT RENTALS 0.00 0.00 0.00 0.00% 100% BOOK SALES 0.00. 3,135.52 2,000.00 156.78% 1004'0 OTHER 0.00 0.00 0.00 0.00% 100% TOTAL REVENUES 353.56 186,517.60 183,466.00 101.66% 100% EXPENDITURES: SALARIES - 11,395.69 $0,51428 -81,362.00 98.96% 100% HEALTH INSURANCE -2.30 -26.10 -35.00 74.57% 100% HEALTH INSURANCE- DEDUCTIBLE 0.00 0.00 -0.00 0.00% 100% PAYROLLTAXES - 1,400.34 - 9,011.77 $,708.00 103.49% 1DO% BOOKS - 714.49 - 12,031.89 - 25,277.00 47.60% 100% PERIODICALS 357.28 - 2,666.07 - 5,000.00 53.32% 100% VIDEOS 0.00 - 386.00 - 386.00 100.00% 100% BINDINGS 0.00 0.00 - 100.00 0.00% 100% POSTAGE & SHIPPING -88.00 - 748.38 - 1,000.00 74.84% 1004'0 NEW EQUIPMENT 0.00 - 1,420.36 - 12,000.00 11.84% 100% MAINTENANCE CONTRACTS 0.00 0.00 - 1,500.00 0.00% 100% SUPPLIES - 433.23 - 1,546.34 - 3,000.00 51.54% 100% PROMOTIONAL & PROGRAMS -6.65 - 119.85 - 500.00 23.97% 100% INSURANCE - 137.53 - 1,413.58 - 1,170.00 120.82% 100% ADS & LEGAL NOTICES 0.00 -14.82 - 100.00 14.82% 100% AUDITING 0.00 48.75 -70.00 98.21% 100°5 BOOKKEEPING -33.00 396.00 - 396.00 100.00% 100% CONTINUING EDUCATION 0.00 - 101.36 -3110.00 26.67% 100% SALES TAX 0.00 - 191.37 - 200.00 95.69% 100% TOTAL EXPENDITURES - 13,831.95 - 110.656.90 141,184.00 78.38% 100% FUNDS AVAILABLE - 13,478.39 75,860.70 42,282.00 - 179.42% 1 0095 PIONEhNLANU LIBRARY SYSI EM REVENUE AND EXPENDITURE REPORT HUTCHINSON . 31, 1999 M -T -D Y -T -D % OF % OF REVENUE: AMOUNT AMOUNT BUDGET BUDGET YEAR RESERVE 0.00 0.00 42,282.00 0.00% 8% CITY OPERATING 0.00 0.00 83,652.00 0.00% 8% COUNTY OPERATING 0.00 0.00 44.475.00 0.00% 8% GIFTS 110.00 110.00 0.00 0.00% 8% CHARGES, FINES 51.10 51.10 500.00 10.22% 8% COPY MACHINE 0.00 0.00 1,500.00 0.00% 8% EQUIPMENT RENTALS 0.00 0.00 0.00 000% 8% BOOK SALES 0.00 0.00 2,000.00 0.00% 8% OTHER 0.00 0.00 0.00 0.00% 8% TOTAL REVENUES 161.10 161.10 174.409.00 0.09% 8% EXPENDITURES: SALARIES - 7,035.89 - 7,035.89 - 92,500.00 7.61% 8% HEALTH INSURANCE -2.30 -230 -36.00 6.39% 8% HEALTH INSURANCE- DEDUCTIBLE 0.00 0.00 -0.00 0.00% 8% PAYROLL TAXES - 777.48 - 777.48 - 10,175.00 7.64% 8% BOOKS - 1,369.13 - 1,369.13 - 26,288.00 5.21% 8% PERIODICALS - 2,740.13 - 2,740.13 - 5,200.00 52.89% 8% VIDEOS 0.00 0.00 - 401.00 0.00% 8% BINDINGS 0.00 0.00 - 104.00 0,00% 8% POSTAGE & SHIPPING -73.00 -73.00 - 1,040.00 7.02% 8% NEW EOUIPMENT 0.00 0.00 -0.00 0.00% 8% MAINTENANCE CONTRACTS 0.00 0.00 - 1.560.00 0.00% 8% SUPPLIES - 206.11 - 206.11 - 3,120.00 6.61% 8% PROMOTIONAL & PROGRAMS 0.00 0.00 - 520.00 0.00% 8% INSURANCE - 711.38 - 711.38 - 1,217.00 58.45% 8% ADS & LEGAL NOTICES 0.00 0.00 - 104.00 0.00% 8% AUDITING 0.00 0.00 -73.00 0.00% 8% BOOKKEEPING -3300 - 33.00 -43800 757% 8% CONTINUING EDUCATION 0.00 0.00 - 395.00 0.00% 8% SALES TAY. 0.00 0.00 - 208.00 0.00% 8% TOTAL EXPENDITURES - 12948.42 - 12948.42 143.377.00 9.03% 8% PIONEEkLANU LIBRARY SYSTEM REVENUE AND EXPENDITURE REPORT i HUTCHINSON . FEBRUARY 28, 1999 EXPENDITURES: SALARIES M-T -D Y -T -D - 92,500.00 % OF % OF REVENUE. AMOUNT AMOUNT BUDGET BUDGET YEAR RESERVE 0.00 0.00 42,28200 0.00% 17% CITY OPERATING 20 ,913.00 20,913.00 83,652.00 25.00% 17% COUNTY OPERATING 11,436.91 11,436.91 44,475.00 25.72% 17% GIFTS 0.00 110.00 0.00 0.00% 17% CHARGES, FINES 0.00 51.10 500.00 10.22% 17% COPY MACHINE 0.00 0.00 1,500.00 0.00% 17% EQUIPMENT RENTALS 0.00 0.00 0.00 000% 17% BOOK SALES 0.00 0.00 2,000.00 0.00% 17% OTHER 0.00 0.00 0.00 0.00% 17% TOTAL REVENUES 32,349.91 32,511.01 174,409.00 18.64% 17% EXPENDITURES: SALARIES -6,66734 - 13,70323 - 92,500.00 1481% 17% HEALTH INSURANCE -2.30 -4.60 -36.00 12.78% 17% HEALTH INSURANCE- DEDUCTIBLE 0.00 0.00 -0.00 0.00% 17% PAYROLLTAXES - 894.24 - 1,671.72 - 10,175.00 16.43% 17% BOOKS - 304.45 - 1,673.58 - 26,288.00 6.37% 17% PERIODICALS 0.00 - 2,740.13 - 5,200.00 52.69% 17% VIDEOS - 386.00 - 386.00 - 401.00 96.26% 17% BINDINGS 0.00 0.00 - 104.00 0.00% 17% POSTAGE & SHIPPING -53.00 - 126.00 - 1,040.00 12.12% 17% NEW EQUIPMENT - 3,464.72 - 3,464.72 -0.00 0.00% 17% MAINTENANCE CONTRACTS 0.00 0.00 - 1,560.00 0.00% 17% SUPPLIES -71.29 - 277.40 - 3,120.00 8.89% 17% PROMOTIONAL & PROGRAMS -79.97 -79.97 - 520.00 15.38% 17% INSURANCE 0.00 - 711.38 - 1,217.00 58.45% 17% ADS 8 LEGAL NOTICES 0.00 0.00 - 104.00 0.00% 17% AUDITING 0.00 0.00 -73.00 0.00% 17% bOOKKEEPING -3300 -66.00 -43600 15.14% 17% CONTINUING EDUCATION 0.00 0.00 395.00 0.00% 17% SALES TAX 0.00 0.00 - 208.00 0.00% 17% TOTAL EXPENDITURES - 11,956.31 - 24.904.73 143.377.00 17.37% 17% FUNDS AVAILABLE 20,393.60 7,808.28 31,032.00 - 24.51% 17% L J April 7, 1999 ,.. , , CITY OF HUTCH NSON Minnesota Pollution Control Agency RECEIVED The Honorable Martin Torgerson Mayor, City of Hutchinson 111 Hassan Street SE Hutchinson, Minnesota 55350 -2522 Dear Mayor Torgerson: FOR YOUR INEOR Enclosed is Permit Number 22131 for the construction and operation of a revised sanitary sewer extension system to be located in Hutchinson, Minnesota. Please carefully review the permit, including any Special Conditions, General Conditions (No. 1 -20) and information relative to plans and the permit application. Please let us know if you have any questions regarding these documents. If you do have questions, you may contact me at the address listed below or contact me at (651)296 -7762. If you like, you may also use our toll free number, which is 1- 800 - 657 -3864. Sincerely, Donald K. Perwien, P.E., Staff Engineer Compliance Unit 1 Point Source Compliance Section Water Quality Division DKP:jeh Enclosures: Revised Sewer Extension Permit General Conditions cc: City Council c/o Gary Plotz, City Administrator John P. Rodeberg, City Engineer Steven D. Harvey, RLK- Kuusisto, Ltd. 9 520 Lafayette Rd. N.; St. Paul, MN 55155 -4194; (651) 296 -6300 (Voice); (651) 282 -5332 (TTY) Regional Offices: Duluth • Brainerd • Detroit Lakes • Marshall • Rochester Epual Opportunity Employer • Printed on recyUed paper containing at least 20% nbers Iran paper recycled by consumers. Minnesota Pollu Control Agency REVISED PERMIT FOR THE CONSTRUCTION AND OPERATION OF A DISPOSAL SYSTEM CITY OF HUTCHINSON McLeod County Pursuant to authorization by the Minnesota Pollution Control Agency (MPCA), and in accordance with the provisions of Minn. Stat. chs. 115 and 116, plans are approved and a permit is hereby granted to the above- referenced Permittee for the construction and operation of a sanitary sewer extension in Hutchinson, Minnesota. The facilities will consist of 2,361 linear feet of 8 & 10 -inch sanitary sewer pipe. The facilities are further described in MPCA approved plans and specifications designated as: "Island View Heights, Third and Fourth Additions" received August 10, 1998, and February 22, 1999, prepared by RLK- Kuusisto, Ltd., for the city of Hutchinson. It is the Permittee's responsibility to assure compliance with any special conditions and the general conditions that are required by this permit. This includes taking all necessary measures needed to comply, including, but not limited to, the notification of contractors or others who may be carrying out this work. REVISED PERMIT NUMBER: 22131 DATED: April 7, 1999 P — C" C-- i �0 Douglas A. Hall, Supervisor PermiWTechnical Review Unit Point Source Compliance Section Water Quality Division 520 Lafayette Rd. N.; St. Paul, MN 55155 -4194; (651) 296 -6300 (Voice); (651) 282 -5332 (TTY) Regional Offices: Duluth • Brainerd • Detroit Lakes • Marshall • Rochester Equal opportunity Employer • Pnmed on recycled paper containing at least 20% fibers from paper recycled by consumers. 0 RECEIVED :APP 7 Inn 0 CITY OF t1U i Cry,NSON Protecting, Afaintaining and Improving the Health of All Minnesotans March 31, 1999 Hutchinson City Council c/o Mr. Gary D. Plotz, Administrator Hutchinson City Hall 11 I Hassan Street South Hutchinson, Minnesota 55350 -2522 Dear Council Members: FOR YOUR INFORMATION Beginning in 1999, all community water systems must submit an annual water quality report, officially known as a Consumer Confidence Report, to their customers. The deadline for the completion and delivery of the reports is October 19, 1999. (The deadline in subsequent years will be July 1.) The basic information required in the report includes the source of the system's drinking water, monitoring results for the previous calendar year (including detections and, if any, violations), compliance information, and standard language required by the U. S. Environmental Protection Agency. We have sent a packet to your water superintendent that includes a report with most of the required information. There may be some places on the report where additional information is required. These areas have been noted. Rather than merely adding the above information and then photocopying and distributing the attached report, it may be in your best interests to reformat all the information into a new document, which will allow you to enhance the report with maps and graphics as well as additional information, beyond what is required. (Keep in mind that the information on the attached report is the minimum that must be included in a reformatted report.) The additional information could include a description of your treatment processes and any upgrades that are planned for your water system. The reports require detection information only on primary contaminants, but it may be wise to address secondary contaminants if they are causing aesthetic problems with your water. If you have detectable levels of secondary contaminants, your customers may have a greater concern about them than about those that can bring about adverse health effects. Rather than ignore this issue, you may want to address it and point out that the iron, manganese, etc., are not causing any adverse health effects even though they may be making the water look, taste, and /or smell bad. Also, for systems that serve a population that contains a significant number of people who do not speak English, please consider including one or more of the statements below in the report. (The statement says, "This report contains very important information. Translate or ask someone who understands it. ") Spanish. Informacion importante. Si no la entiende, haga que alguien se la traduzca ahora. Hmong: Nov yog ntaub ntawv tseem ceeb. Yog koy tsi to taub, nrhiav neeg pab txhais rau koh kom sai sai. t21 East Seventh Place • St. Paul, MN 55101 • http: //w .health.state.mn.us An equal oppo"wn;ry employer Hutchinson City Council -2- Distribution: March 29, 1999 You must distribute a copy of the report to all of your users by mail or other means. Efforts must be made to get the reports to actual consumers rather than to just the billing customer. One method is to mail the report to all postal patrons within the service area using a "Simplified Address" that is available to government agencies; check with your post office about this. Other options include publicizing the availability of the report through the media, delivering multiple copies for distribution by single - biller customers such as apartment buildings or large private employers, and posting the report on the internet. A copy of the report must be submitted to the Minnesota Department of Health, along with a certification of completion form (which your water superintendent has) attesting that the information in the report is accurate and that the required distribution was carried out. You must also retain a copy of the report for at least five years. Failure to produce and distribute a report as required may result in enforcement actions, including fines, from the U. S. Environmental Protection Agency and/or the Minnesota Department of Health. Sincerely, " �, L g. Gary L. Englund, P. E., Manager Section of Drinking Water Protection 0 GLE:ST:Imw - 1 4 109 •`�1 L ic — Ge. r ...,r;. e e„#, A y y a Wdape from • Crunch Time Mandates, AS the 1989 Legislative session moves kft its final weeks, it now appears Mossy that local units of goverrxnent may be confronted with a one -two punch of a wide array of new, un- funded mandates and possibly severe restrictions on our ability to set our levies. All of this is coming at a time when the state is experiencing a multi- BNsctw tiny% in a Senate commit- tee hearing yesterday, the bleacher safety de fiscal note was unveiled. The bills autos, San. Gen Olson (R-Mimet6sta) and Rep. Steve Smith (R•Mound), are comn*W to the funding provision into bill, however the collective actions of the Legislature may be to eriminate or dramatically re&ce any snatching grant appropria- tion. The bW3 fiscal note suggests that cities could have to finance the nearly $45 mefion in bleeadner improvements required in the bill. The estimate for scaad improvements was even more l gerhg- mare than $200 million. Some dnsowsion tents" proposed setting aside 5100,000 W assist local units with the improvement Costs. in atherwords. the Legislature would assist with .04 percent of the esti- mated costs. V§55FPusLdtTrNning. The police poutt training bill would recluire ei tours of pursuittrainN every two years for every officer. The estimated Cost of the traWN "1.5 million per year. This does not Include indirect coats such as travel, meals, lodging, and replacing officers who are away at training. The How Asclidary FrmrccaCommittee has tentatively earmarked only $400,000 a year for state reimbursement of training costs. If the training requirements are not also scaled back, then the cost to local governments will be $1. 1 million ayear in direct training coats and all the indirect costs. Additionally, no money has been earmarked for pursuit simulators or new driving fecitiss. VWhout the simulators, an adequate number of places to conducithe new training may not be available. The Senate Crime Prevention and Judi- j � a _ ry _ Budget Division has not yet evesled its preliminary budget rn Powe 0171cere. The Crime Prevention and y Budget Division is also Ire 320 hours of training for part - peace officers to maintain their ses unless they can pass a POST ci test derma *eft lg their compe- f in a number of training areas. l•tlnme jobs ebe�Nmere, it would be for linen to attend that much Many dapartments would forced to replace theirpart4me with full-time officers or reduce service levels. The estimated coat to dties for repfedrq the officers is over $1 million. Counties would face an additional 512 miwon of Costs. Planning and Zoning Issues Anwrth2dw The Senate passed S.F. 854 (Lutgwth), a bill that probity its local governments from wig amortization to phase-out non - conlorming land Loss — essentially Waft condemnOw astheonlytool of Iasi resat when Communities are FOR YOUR INFORMATION 4 Number 14 k4wresofs G60S Apre 9, 1999 Mandates faced with such siftmajons. The Sfrootklp Fiarmgee The House passed H.F. 019 (Hedobarth), a bill that exempts shooting ranges from planning and zoning regulations. The bill specienfay sets out the procedures by which governments may dose or relocate a range, and sets out the reimbursement obfgab" of the government entity to the range owners. it also establishes an1mabut- table presumption thelshocdrng ranges are not a public or private nuisance and does mat interfere with the use and w oyment of any other land or prey. Waslewatlar Treetrrrent Funding The House and Senate are preparing to allocate funds for various sources of wastewater funding. it is important for cities to urge the Legislature to metre a co mil ent to ford the State Reviving loan Fund and Wastewater Infrastructure ucture Fund. Mile swamal bills this session would benefit Individual comma hiss, the most etfeotive and important use of state money is to leverage Mme federal revolving loan fund and pod resources in Mina WIF fund. Since only a small amount of money is being appropriated, it needs to be pooled and made available toas marry cities as possible. Did we mention that the slate is facing a mubbilon- dollarsurplusl For more h0rmal wr on of y kchWhe imu, cvnka a" number of 4W Laws# ef MBuerefa Cites lw Overamenmr Rekwans reme. 1 -1 ..e• .•.M /OMs Me 7199