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cp08-10-1999 c0 AUGUST SUNDAY MONDAY TUESDAY 1999 -8- -9- -10- 7:00 a.m. — Leadership Team HUTCHINSON Meeting in City Center Main Conf. Room CITY CALENDAR 9:00 a.m. — Management Team Meeting in Main Conf. Room WEEK OF 5:30 p.m. — City Council Meeting August 8-14 in Council Chambers WEDNESDAY THURSDAY FRIDAY SATURDAY -11- -12- -13- -14- CONFERENCE /SEMINAR/ TRAINING/VACATION 9 -10 Brenda Ewing (V) 9 -13 Bonnie Baumetz (V) 9 -27 Gary D. Plotz (V) C - Conference M = Meeting S = Seminar T = Training V =Vacation • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 10, 1999 2. INVOCATION — Rev. James Devorak, St. Anastasia Catholic Church M=ES — REGULAR MEETING OF JULY 27, 1999 AND BID OPENING OF JULY 27, 1999 AND JULY 29, 1999 (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS BUILDING OFFICIAL'S REPORT FOR JULY 1999 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 99 -263 - VACATION OF DEDICATED STREET RIGHT -OF -WAY LOCATED IN STUCKE'S FIRST ADDITION (SECOND READING AND ADOPT) 2. RESOLUTION NO. 11262 —RESOLUTION AMENDING RESOLUTION NO. 10853 ESTABLISHING INCOME GUIDELINES AND ASSET • LIMITATIONS FOR SENIOR CITIZENS DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE 3. RESOLUTION NO. 11278 — RESOLUTION ACCEPTING AND RELEASING PLEDGED SECURITIES FROM FIRST MINNESOTA BANK (c) MPCA MONITORING PROGRAM Action — Motion to approve consent agenda (d) REQUEST FOR OUT -OF -STATE TRAVEL FOR RANDY DEVIRES AND DAVE SIMONS TO SHEBOYGAN, WI ON AUGUST 23-24,1999 �al 11 us: 1 DF41 o h av (a) CONTINUED ASSESSMENT HEARING FOR LETTING NO. 4, PROJECT NO. 99 -03 & 99 -04; CENTURY AVENUE SW AND DALE STREET SW (CONTINUED FROM JULY 27, 1999) Action - Motion to close hearing — Motion to reject — Motion to approve and adopt Resolution No. 11268, No. 11280 & 11281 (b) LETTING NO. 7, PROJECT NO. 99 -10; TH 15 S AND DENVER AVENUE SW Action — Motion to reject — Motion to approve and adopt Resolutions No. 11282, 11283 & 11284 CITY COUNCIL AGENDA — AUGUST 10, 1999 • 6. COMMUNICATIONS, REQUESTS AND PETITIONS - NONE 7. UNFINISHED BUSINESS -- NONE E�►1*► A IiM1 ►`Il.`b (a) CONSIDERATION OF AWARDING CONTRACT FOR CIVIC ARENA BLEACHERS Action — Motion to reject — Motion to approve contract (b) CONSIDERATION OF AUTHORIZATION TO PROCEED WITH BLEACHER COMPONENTS NOT INCLUDED IN PLANS AND SPECIFICATIONS Action - (c) PRESENTATION AND CONSIDERATION OF 1999 EXCELLENCE PLUS OBJECTIVES Action — Motion to reject — Motion to approve (d) DISCUSSION OF CONDITIONAL USE PERMIT FOR MINI- STORAGE • BUILDINGS ON SCHOOL ROAD Action — (e) CONSIDERATION OF SETTING CITY COUNCIL WORKSHOP FOR 2000 BUDGET REVIEW AND DISCUSSION OF FIRE DEPARTMENT CAPITAL ITEMS ON AUGUST 24, 1999 AT 4:00 P.M. Action — Motion to reject — Motion to approve (I) CONSIDERATION OF CLARIFICATION OF ANNEXATION PROCEDURE .T94Te i! (g) CONSIDERATION OF ADVERTISING FOR BIDS FOR USED COMPOST TURNER Action — Motion to reject — Motion to approve (h) CONSIDERATION OF SETTING PUBLIC HEARING FOR ISSUANCE OF REVENUE BONDS TO FINANCE ASSISTED LIVING FACILITY AND 2 • CITY COUNCIL AGENDA — AUGUST 10, 1999 ADOPTION OF HOUSING PROJECT Action — ✓lotion to reject — Motion to approve public hearing on September 14, 1999 at 6:00 p.m. and adopt Resolution No. 11279 (i) CONSIDERATION OF ROLLING MEADOW SUBDIVISION AGREEMENT Action — Motion to reject — Motion to approve (j) CONSIDERATION OF WELCOME TO OUR HOME SUBDIVISION AGREEMENT Action — Motion to reject — Motion to approve (k) CONSIDERATION OF LETTING NO. 9, PROJECT NO. 99 -39; BRADFORD STREET SE/PRAIRIE SENIOR COTTAGES (CHANGE ORDER NO. 1 & 2) Action — Motion to reject — Motion to approve and adopt Resolutions No. 11285 — No. 11292 • (1) CONSIDERATION OF LETTING NO. 17, PROJECT NO. 99 -40; HILLTOP DRIVE NE IN SANTELMAN'S THIRD ADDITION Action - Motion to reject — Motion to approve and adopt Resolutions No. 11293 — No. 11296 1 (a) COMMUNICATIONS (a) VERIFIED CLAIMS Action — Motion to approve and authorize payment from appropriate funds E [el MINUTES • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 27,1999 Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson, Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg, and City Attorney Marc A. Sebora. 2. The Reverend James Hakes gave the invocation. 3. MINUTES The minutes of the bid opening of July 14, 1999, July 16, 1999 and July 23, 1999 were approved as presented. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PLANNING COMMISSION MINUTES OF JUNE 15, 1999 2. HUTCHINSON AIRPORT COMMISSION MINUTES OFJUNE 28, 1999 3. LIBRARY BOARD MINUTES OF JUNE 28, 1999 • 4. FINANCIAL REPORT AND CERTIFICATES INVESTMENT REPORT FOR JUNE 1999 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 99 -262 — AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE SALE, DISPOSITION OR TRANSFER OF CERTAIN ASSETS TO RIDGEVIEW CHANHASSEN CLINIC, A MINNESOTA NON - PROFIT CORPORATION (SECOND READING AND ADOPT) 2. RESOLUTION NO. 11263 — RESOLUTION FOR EXEMPTION FROM UNIFORM MUNICIPAL CONTRACTING LAW (c) PUBLIC DANCE PERMIT MCLEOD COUNTY AG. ASSOCIATION FOR COUNTY FAIR •:• UNFAVORABLE RECOMMENDATION DUE TO INADEQUATE STAFFING: OSCAR MENA FOR ARMORY ON AUGUST 28, 1999 9 JOSE A. PALACIOS FOR ARMORY ON AUGUST 21, SEPTEMBER 4 AND SEPTEMBER 18, 1999 (d) OUT -OF -STATE TRAVEL FOR POLICE CHIEF TO ATTEND TRAINING COURSE IN ARLINGTON, VA (e) "ON SALE" NON - INTOXICATING MALT LIQUOR LICENSE FOR MCLEOD COUNTY AG. ASSOCIATION FOR BEER GARDEN AT COUNTY FAIR :T CITY COUNCIL MINUTES — JULY 27, 1999 • ' : ►I►II► � ulu � ► u 1. CONDITIONAL USE PERMIT REQUESTED BY R' 1DY AND EDITH CARLSON TO CONSTRUCT POLE TYPE GARA AT 426 HURON STREET SE WITH FAVORABLE RECOMME' ATION (ADOPT RESOLUTION NO. 11264) 2. CONDITIONAL USE PERMIT REQUESTED B�' CURTIS AND JANEL REITER TO CONSTRUCT VETERINARY HOSPITAL LOCATED IN UC DISTRICT AT 760 CENTURY AVENUE SW WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11265) 3. VACATION OF DEDICATED STREET RIGHT -OF -WAY LOCATED IN STUCKE'S FIRST ADDITION WITH FAVORABLE RECOMMENDATION (WAIVE FIRST READING OF ORDINANCE NO. 99 -263 AND SET SECOND READING FOR AUGUST 10, 1999) 4. FINAL PLAT KNOWN AS ISLAND VIEW HEIGHTS FOURTH ADDITION SUBMITTED BY BILL GILK WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11266) Motion by Peterson, second by Erickson, to approve the consent agenda. Motion unanimously carried. 5. PUBLIC HEARING— 6:00 P.M. . (a) CONTINUED ASSESSMENT HEARING FOR LETTING NO. 4, PROJECT NO. 99 -03 & 99 -04; CENTURY AVENUE SW AND DALE STREET SW (CONTINUED FROM JULY 13, 1999) At 6:00 p.m., the Mayor called to order the hearing continued from July 13, 1999. Peterson stated she would abstain from voting since she has property involved with this project. Rodeberg reported that some affected property owners were not properly notified. He proceeded to explain the project and stated that some large single family lots were involved in the project, which amounted to a high assessment cost. The City Engineer stated the average assessment cost is $17,000.00 to $18,000.00 per lot. It was noted that Ravenwood and Welcome to Our Home are new developments in the area. The Mayor read three letters received from: 1) Pearly and Genevieve Christensen, 1050 Dale Street; 2) Lucile and Merlyn Danielson, 1060 Dale Street SW; and 3) Richard and Teresa Dostal, 1020 Dale Street SW. The City Engineer addressed the above three properties and made recommendations on how to deal with the issues involved. Pearly Christensen, 1050 Dale Street SW, thought the assessments were high in general, and he questioned the benefit to the lot. He also addressed the sidewalk/ • CITY COUNCIL MINUTES — JULY 27. 1999 trail location Merlyn Danielson stated he objected to the bike trail on the east side of the road. He inquired if the snowmobiles could tun on the trail. The City Engineer informed him that snowmobiles were not allowed on the trail. And, furthermore, the City would do snow removal on the trail. Richard Dostal reported he put in a new well on his property one year ago. He questioned if he would be forced to hook up to City sewer and water. The former city attorney had told them they could hook up to water and pay only for what was used. Dostal also questioned how the City would move the road and how far it would be moved to the east. Lucile Danielson stated they own a comer lot, and Century Avenue took over an acre of their property during construction. She questioned how the City could expect them to be able to pay the assessed amount per acre when there is limited use for their land. Motion by Mlinar, second by Haag, to continue the hearing to August 10, 1999 at 6:00 p.m. Motion unanimously carried. (b) ASSESSMENT HEARING FOR LETTING NO. 7, PROJECT NO. 99 -10, ASSESSMENT ROLL NO. 5031; TH 15 SOUTH AND DENVER AVENUE SW The Mayor called the hearing to order and read the notice of hearing The City Engineer briefly reviewed the project and improvements to be done. He reported that County Fair Marketplace is a $1.8 million project, and it will be assessed for some of the traffic signal costs, etc. Also, some of the adjoining property owners will be assessed for some of the costs. Motion by Mlinar, second by Peterson, to adopt Resolution No. 11269 setting the improvement hearing for August 10, 1999 at 6:00 p.m. Motion unanim ously carried. Motion by Peterson, second by Erickson, to continue the assessment hearing to August 24, 1999. Motion unanimously carried. (c) CABLE FRANCHISE TRANSFER FROM TRIAX TO MEDIACOM Rick Hanson, General Manager of Triax, distributed to the City Council an informational packet on Mediacom. He stated that the new company would bring other types of service to Hutchinson, and the franchise transfer would be a benefit to the City. Motion by Peterson, second by Mlinar, to continue the hearing until August 24, 1999. Motion unanimously carried. (d) BOARD OF REVIEW FOR A.W. DISPOSAL SANITATION SERVICES The Mayor called the Board of Review to order. is Plotz stated the City received few complaints regarding the refuse services, but the CITY COUNCIL MINUTES — JULY 27, 1999 Board of Review p * ^vided an opportunity for the public to be heard. No one was presem to be heard. Motion by Mlinar, second by Haag, to close the hearing at 6:47 p. MOtIL unanimously carried. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) BOND SALE REPORT ON 1999 IMPROVEMENT BONDS BY . LERS & ASSOCIATES Steve Apfelbacher of Ehlers & Associates stated the amount of the bond sale was reduced to $4,350,000.00 because one project was removed. The three major projects are: 1) Century Avenue SW and Dale Street SW; 2) Hwy. 15 S. and Denver Avenue SW; and 3) Hassan and Selchow. He reported the bond sale would be held on August 24, 1999. Motion by Erickson, second by Mlinar, to approve the sale of the 1999 General Obligation Improvement Bonds and to adopt Resolution No. 11267. Motion unanimously carried. 8. NEW BUSINESS 0 (a) CONSIDERATION OF ENTERING INTO CONTRACT WITH UNIVERSITY OF MINNESOTA TO COMPILE, ANALYZE AND PRESENT COMMUNITY NEEDS SURVEY Motion by Mlinar, second by Haag, to approve and enter into contract with the University of Minnesota. Motion unanimously carried. (b) CONSIDERATION OF AWARDING CONTRACT FOR LETTING NO. 9, PROJECT NO. 98 -18 (HOSPITAL/MEDICAL CENTER PARKING LOT) Motion by Haag, second by Peterson, to approve awarding the contract to Reiner Contracting Inc. in the amount of $294,337.74 and to adopt Resolution No. 11273. Motion unanimously carried. (c) DISCUSSION ON CENTRAL GARAGE VEHICLE MAINTENANCE ISSUES ( CITY / COUNTY /STATE/HUTCHINSON UTILITIES) John Olson presented the issues related to the HATS facility. He reported that the State and County would be bringing in their own mechanics. Olson further reported that the Fire Department maintenance was added in April, and Hutchinson Utilities has requested that HATS maintain their vehicles under a contractual arrangement. 0 • CITY COUNCIL MINUTES — JULY 27. 1999 the light equipment could be contracted out, and the large vehicles would be handled at the HATS facility. No action was taken. (d) CONSIDERATION OF REFUSE CONTRACT EXTENSION WITH A. W. DISPOSAL, INC. Motion by Haag, second by Erickson, to approve the contract extension to October 1, 2000 with the same current contract conditions and rates. Motion unanimously carried. (e) CONSIDERATION OF MIGHTY DUCKS GRANT AGREEMENT The City of Hutchinson was notified by the Minnesota Amateur Sports Commission that it would receive an additional $66,500.00 Mighty Ducks Grant. This amount is in addition to the original $125,000.00 grant award. The two grants added together would be $58,500.00 short of the possible $250,000.00 grant proposal for which the City was eligible. Motion by Haag, second by Mlinar, to approve the Mighty Ducks Grant agreement and to adopt Resolution No. 11261. Motion unanimously carried. (f) CONSIDERATION OF AWARDING CONTRACT FOR BIOSOLIDS DRYING FACILITIES EQUIPMENT PROCUREMENT AND INSTALLATION Motion by Mlinar, second by Erickson, to approve awarding the contract to McCormick Construction Company in the amount of $1,302,700.00. Motion unanimously carried. (g) UPDATE FROM PLANNING COMMISSION STAFF CONCERNING CONSTRUCTION OF GARAGE AT 550 MILLER AVENUE SW Director Julie Wischnack reported that the structure was revised to 15'9" so that it meets the zoning requirements. No action was required. (h) CONSIDERATION OF LETTING NO. 14, PROJECT NO. 99 -35; WEST HALF LOT 1, BLOCK 1, FAIR GROUNDS ADDITION (CENTURY 7 CINEMA); ASSESSMENT ROLL NO. 5032 Motion by Erickson, second by Peterson, to approve assessment roll No. 5032 and to adopt Resolution No. 11270, No. 11271 and No. 11272. Motion unanimously 5 CITY COUNCIL MINUTES - JULY 27, 1999 • to adopt Resolution No. 11270, No. 111 ind V 117T) Motion unanir illy carried. (i) CONSIDERATION OF ADOPTING CENSUS 2000 PROCLAMATION Motion by Mlinar, second by Peterson, to approve the Census 2000 Proc - oration. Motion unanimously carried. (a) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Rodeberg requested approval of a revised policy regarding trunk access rate charges. This policy would reflect a reduced rate for sanitary sewer and water main trunk charges for nursing home/assisted living facilities. Motion by Erickson, second by Mlinar, to approve the revised policy and reduced charges. Motion unanim ously carried. The City Engineer reported he had received a petition from 100% of the property • owners of Rolling Meadows Addition to begin the process for improvement of r Avenue NW, 8' Avenue NW and Shiloh Street NW located in Rolling Meadows Addition. The City's share on the improvement project would be $30,000.00. Motion by Haag, second by Mlinar, to approve the project and engineering report, to waive the hearing and order plans and specifications, to advertise for bids, and to adopt Resolution No. 11274, No. 11275, No. 11276 and No. 11277. Motion unanimously carried. Rodeberg commented that he has a Hwy. 7 E. business meeting scheduled next week. He also noted that Hwy. 15 S. is under construction. Motion by Mlinar, second by Peterson, to hold a workshop on August 3, 1999 at 4:30 p.m. to discuss improvement project issues and policy for assessment rolls. Motion unanimously carried. (b) COMMUNICATIONS FROM CHAIR STEVE COOK Steve Cook reported that 197 surveys had been returned to the University of Minnesota to date, and this figure represented a 25% return. A reminder post card was sent out yesterday to the selected persons who had not returned the survey. Cook then requested that everyone who received a survey fill it out and return it. • CITY COUNCIL MINUTES — JULY 27, 1999 (c) COMMUNICATIONS FROM MAYOR MARLIN TORGERSON The Mayor commented on the heavy rainfall that occurred in the southwest comer of Lakewood Drive on July 7 that caused sewer backups. He stated the City would work with the public in a partnership to hook up private sump pumps to the storm sewer rather than the sanitary sewer, which is not allowed. The City will not penalize anyone who calls City Center for assistance. However, if the City finds violators in the future, they will be penalized. (a) . VERIFIED CLAIMS Motion by Mlinar, second by Peterson, to approve the claims and authorize payment from appropriate funds. Motion unanimously carried. • � � :►ul ►Y There being no further business, the meeting adjourned at 7:13 p.m. • 0 • MINUTES BID OPENING JULY 29, 1999 City Administrator Gary D. Plotz called the bid opening to order at 2:00 p.m. Also present were Director Dolf Moon, Manager Mary Haugen, Building Official Mark Hensen and Administrative Secretary Marilyn J. Swanson. The reading of the Advertisement for Bids, Hutchinson Civic Arena Bleachers, was dispensed with. The following bids were opened and read: P4 4 1 ►111 1� • 0 Nelson Construction Co. Willmar, MN 4 F:11(!III11[IIQ am E.J. Pinske Builders, Inc. Gaylord, MN Vos Construction Inc. Green Isle, MN $185,000.00 $186,157.00 Voluntary Deduct Alternate: $ 21,000.00 The bids were referred to City staff for review and a recommendation. The meeting adjourned at 2:15 p.m. Yes Yes CITY OF HUTCHINSON BUILDING / PLANNING / ZONING DEPARTMENT I 1 I HASSAN STREET S.E, HITI'CHINSON, MN 55350 PHONE: 612.23"216 FAIL 612. 2344240 July 1999 _ • • NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED HOUSEKEEPING Ram Number of Vakabonof Number of Vaktaom of Buldnga HouskV BUILDINGS No. Buntings Houeug c taco c n (a) (b) (C) ( (e) (0 (g) SingkefamYy Muses, detbehed ecw.amaro 101 8 8 1,067,000 Single - /array Mueea, atlscMb SsPSraW M Pad o mor w4 nssur.w 102 ssw� aysre 4 uolrynwn Two -femay bukIngs 103 Thr sw fmr.fam 104 Fr -moo famdy bu' 106 TOTAL Sum of 101.105 109 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED NONHOUSEKEEPING Rem Number of Vakmom of Number of V"bon of u"ngs Rooms BUILDINGS No. cmutrucdon construcbm OmW cenm Orr# cents a) b a (d) (e) (f) Hatels, motet. " lounst cabin (tansies a®rm,orla4oru 0*) 213 Omer n hmtsekeepmg stoner 214 NEW PRIVATELY OWNED PUBLICLY OWNED NONRESIDENTIAL Item Nu r Vaklaom d Number of Vakmocn of BUILDINGS No. of oornbuwon 9WkAngs construction Bukkna orw OnW cerrro (a) (b) (c) (d) e) Amusement. sodal, and rmrsaWrW 318 1 Churches and other rebgious 318 lndusbial 320 Parlbrg garages (buadings 6 ooen decked) 321 Service smIms and repo garage 322 Hoapifa& me rcbtubonal 373 ORbn, ban and P"eWorW 324 Pu)tic works end uMss 3211 1 493,000 Schools and a'Mr educatkmal 376 Swat and Customer ser ioea 327 Omer namesidentiaf bukfings 328 6 5,684 Stu m oMer man buil" 329 ADDITIONS. PRIVATELYOWNED PUBLICLYOWNED ALTERATIONS, Item Number V"bon of Number of Vafuatlan of AND CONVERSIONS No. of corwmxu Bulidings mrntruulion BLQdnga Omit rends OmR carps (a) (b) (c) (d) (el RealdamW - CUasiry ediMf d 434 garages and carports n Rem AM 11 58,260 Nonreslcental and mr0ousekesoing 437 Additions of reaidemial garages and 436 cerpodS(affbdWd and chromed) 3 45,443 DEMOLITIONS PRIVATELY OWNED PUBLICLY OWNED AND RAZING Clem Number Number of NMVW of Nu rof OF BUILDINGS No. of �j� Hawq umb BWftp FfauYq was a) c) ( (e) SNgWfamrly hoe s (atleched arsf datamadl 646 Two-lemdybW0lrga 816 Three- end four -famey b kkgs 647 FKe -more family bindings 6" AA other buad n9s end strmiures 649 Rnn nnJ -9, nnrt -C, Olu1Y 'A, q bufu -c, reIM4, r,' Total $2,838,531 Total Permits 78 Total Inspections 242 44-1 ce Arena Airport Arrival /Depart Building INDIVIDUAL PERMITS AUTHOR133NO CONSTRUCTION VALUED AT f500,000 OR MORE Plan" Drovk1a the fabw+q mfomuf cn far each perm) aulh«uing consu uctkn valued n 5500,000 or roars aMand In any of Bre above secbora - Ilan N hum abme Secyons (a) 00@M Ptlon (b) Name and atltrasa of pns a builder (c) OmwNrp Mark N arts (d) Valuation Of carmowbm QnW cane (e) Numer b of euik i P H ng unite (D 318 fond ol = inn ❑ Private la Public 6852,000 1 9 Harrington St 1111 Hassan 5t SE Hutchinson MN re 325 Metaaarlu d o We a r Cit f Hutchinson 13 Private M Public 6493,000 1 13 Hay 15 S. - -'- Hutchinson MN Kind of NM*Q ❑ Private ❑ Public f Kind at buildrq ❑ Privala O Public S She admwe Coearrarrb Am you a mere of any new perrMl -fee "juriedctiom? ❑ No ❑ Yee • Pleaae pva sol"onsf rdmuOOn M cwfvnerus. Name of perecn to co MW regardng dtls report Mark Hensen Tehphnre Area 0000 920 Number 234 -4216 Extension Toe Building Official II I I NECESSARY �� ° UNITED STATES BUSINESS REPLY MAIL ' rwr QA96 MIJL yErear xn. cro 9oSrCn 4�eaAOASeTl9 POSTAGE oval M PAID BY AflORE35EE F. W. Dodge 8wldmg StwIsho PO Box 609 LcroVom MA 01410 -9536 I III rr.r 1. 1, l.r lnli Ill. .rl,Irr.l.l4,.1h.1l,.11rrrl d III,rrl 3f13H 31"16 3OYld ORDINANCE NO. 99-263 • AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA TO VACATE PLATTED RIGHT -OF -WAY LOCATED IN LOT 6, BLOCK 1, STUCKE'S FIRST ADDITION THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, ORDAINS: SECTION 1. That notice of . hearing was duly given and publication of said hearing was duly made, and it was made to appear to the satisfaction of the City Council that it would be in the best interest of the City to vacate the platted right -0f -way located in Stucke's First Addition. SECTION 2. That certain dedicated street in the City of Hutchinson located and described as follows: 130' X 30' portion of street lying south of Lot 6, Block 1, Stucke's First Addition SECTION 3. This ordinance shall take effect from and after its passage and publication and upon filing certified copy thereof with the proper County officers as required by law. Adopted by the City Council this 10'' day of August, 1999. Marlin Torgeison Mayor ATTEST: Gary D. Plotz City Administrator CITY OF HUTCHINSON • RESOLUTION NO. 1 1262 RESOLUTION AMENDING RESOLUTION NO. 10853 ESTABLISHING INCOME GUIDELINES AND ASSET LIMITATIONS FOR SENIOR CITIZENS DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE WHEREAS, the Minnesota Statutes provide tax deferral for senior citizens, 65 years of age or older, or a person(s) on disability as defined by the Social Security Administration, for whom it would be a hardship to make payments, and WHEREAS, the home owner can make application for deferred payment of special assessments on forms which can be obtained from the City Administrator's office, and WHEREAS, the home owner /renter can make • application for reduced refuse rate on forms, which can be obtained from the City Administrator's office; NOW THEREFORE, the City Council has established the following income guidelines, asset limitations, and verification requirement for applications of deferred assessments and /or reduced refuse rates: 1. To be granted to person(s) with a low income of °i�G9 $18,100.00 per year for one person and $16, 859.90 $20,700.00 per year for a married couple. 2. To be granted to person(s) with an asset limitation of not to exceed $30,000, excluding the homestead and automobile. 3. Deferred assessment and /or reduced refuse requests may only be applied for if the following documentation is submitted at the time of said application: • A. Federal Income Tax Form 1040, 1040A, 1040EZ; or Page 2, Resolution 11262 Senior Citizens Reduced Refuse Rate B. Minnesota Property Tax Refund Form M -12R Every two years the city can request said information to continue reduced refuse charges; existing reduced refuse accounts shall submit the same documentation to continue the reduced charges. Adopted by the City Council this 10th day of August 1999. ATTEST: Gary D. Plotz, City Admin Marlin Torgerson, Mayor 9 1 \ai80 I \wx�.n • • RESOLUTION NO. 11278 ACCEPTING & RELEASING PLEDGED SECURITIES FROM FIRST MINNESOTA BANK WHEREAS, First Minnesota Bank a city depository, has requested the release of the following security under the collateral agreement with the City of Hutchinson: 200,000.00 08 -11 -06 AND whereas, First Minnesota Bank has requested the following security be pledged to the under collateral agreement with the City of Hutchinson: FHLB 3133MOP21 FHLB 31364CX45 $180,000 $180,000 07 -02 -12 07 -09 -12 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Finance Director be authorized to release and accept the securities. Adopted by the City Council this 10th day of August 1999. Marlin Torgerson Mayor ATTEST: • Gary D. Plotz City Administrator .'\ MOT V MEMO Date: 7 -30 -99 Hutchinson Building Department I I I Hassan Street SE Hutchinson, MN 55350 -2522 320- 2344216/Fax 320 - 234-4240 To: Mayor and City Council From: Mark Hensen, Building Official Re: MPCA Monitoring Program In June of this year we were contacted by the Minnesota Pollution Control Agency (MPCA). They informed us that Hutchinson was one of manv communities randomly selected to participate in a Statewide effort to monitor the outdoor air around us for toxic air pollutants. MPCA visited a number of buildings in Hutchinson for possible locations to place the monitoring equipment. They selected our City Center roof as the best location near the center of town and away from the industrial plants. Our roof is ideal because of the easy access to the roof and the low height of the building. . MPCA would like to get the approval from the City Council to enter into a One Year Lease Agreement to place the monitoring equipment on our roof. In this agreement, the MPCA will pay the City of Hutchinson a total of $500.00 rent. They will also pay for all costs to provide electric service and all other costs to install the equipment. They will also pay for all the electric operating costs. At the end of the one year- the equipment will be removed, but all electric services would remain on the roof for the City to use as needed in the future. There is No Cost to the City for participation in this program. They would also like to use our new City Center Maintenance Engineer, Randy Vasko, as the person who would remove the air sample tests every six days and send them to the MPCA. Randy has reviewed this program and is willing to take care of the equipment and work involved in taking the samples. This would involve approx. 20 minutes of work every six days. Attached is a booklet and a sample lease agreement prepared by the MPCA which describes in better detail, the facts and reasons for this monitoring program. MPCA would like to begin testing by early October if the City Council approves the use of our building and maint. person. 0 4 -(-,, Minnes Pollution Control Agency June 1,996 0 u Facts about The MPCA's Monitoring Program for Toxic Air Pollutants T he Legislature has authorized the Minnesota Pollution Control Agency to begin a statewideeffort to monitor the ambient air (the outdoor air around us) for "toxic air pollutants." The agency has funding to begin the program in fiscal year 1997, which begins in July 1996, and is now malting plans for where to place the monitoring equipment. Whaf are toxic air pollutants? For many years, the MPCA and similar agencies in other states have routinely monitored for a group of six air pollutants called "criteria pollutants ": carbon monoxide, sulfur dioxide, nitrogen oxides, particulate matter (usually soot or dust), ozone and lead. These are substances that are found in air emissions from many types of sources and in relatively large quantities. These pollutants are hazardous to human health and the environment, and the U.S. Environmental Protection Agency has established limits (standards) for how much may safely be found in the air around us — the ambient air. During the last ten years, concern has developed regarding a long list of substances that may be found in the air in smaller quantities but may be more toxic than the "criteria pollutants." Although the original six pollutants are also toxic in sufficient quantities, for lack of a better name, these other pollutants are often referred to as "toxic air pollutants." The EPA has identified 188 toxic air pollutants as "hazardous air pollutants" (HAPs) and is developing regulations for them. However, there are a large number of other toxic air pollutants for which there are no regulations and yet these other toxic air pollutants have been found in ambient air in studies conducted in urban areas in other states. Because not all of the substances result from human activities, we need to know what would be considered the "natural" or "background" level. How much are people in communities of various sizes exposed to? Which pollutants are likely to present the greatest risk? What kinds of air- pollution sources need to be controlled? State and federal regulations to requite pollution control for toxic air pollutants are beginning to be established through the provisions of the 1990 Clean Air Act Amendments. However, establishing these regulatory requirements is a slow process and it is unknown how much these federal regulations will reds= ambient -air concentrations of toxic air pollutants. Why are we monitoring for toxic air pollutants? Many questions remain about how much people are exposed to toxic air pollutants in the outdoor air in Minnesota and whether these concentrations pose a potential public - health risk. Printed on paper containing at least 10 percent fibers from paper recycled by consumers. In addition to the federal program, pollution - control requirements exist now for solid - waste incinerators and for the substances that also contribute to smog. The MPCA also includes requirements to control toxic air pollutants in some air- emissions permits, on a case -by -case basis. It is important to find out whether these pollutants pose potential risks to human health and if there is a need for these pollutants to be regulated further. Page lWo What does the MPCA plan to do? Our plan is to sample for a number of toxic air pollutants in seven randomly selected communities every year for five years. We are selecting a cross section of co across the state so that by the end of the study we will have data that represent the extent of toxic air pollution in all types of areas. A group of environmental scientists from the University of Minnesota is assisting the MPCA in planning and carrying out the study. In addition, Minnesota Department of Health staff, technical experts representing industry and a representative of the Minnesota Center for Environmental Advocacy are reviewing work plans, providing feedback to the MPCA on the study, and they will review future reports. At the conclusion of the five- year study, the MPCA will prepare a report that compares the ambient -air data in one part of the state with the ambient -air data found in other areas of the state. The report will also include a preliminary exposure assessment of potential health risks from selected toxic air pollutants. The MPCA will use this report to determine if additional follow -up monitoring is required in any particular community. This The MPCA will contract with report will also be sent to the Legislature for its potential use in planning any future legislation. Where will the monitors be located? MPCA staff are now beginning to seek suitable future sites in those communities for the monitoring equipment. The actual monitoring sites within each selected community should satisfy thh following criteria: Be typical of the air that most community residents would breathe; • Be in a secure location, on a rooftop or on the ground, free of obstructions such as trees, towers, mechanical systems; such as air conditioners • Have access to electrical power, Have all-day access during the entire year. The monitoring sites will not be located near known sources of these air pollutants; that is not the purpose of this study. The types of places the MPCA has located monitors in the past include one- story rooftops of government buildings and fire stations. An ideal location would be at a neighborhood school. The equipment will be placed on pallets and requires about a 10 x 10 foot area local ele--tricians to provide power t the site and meet all applic4 to electrical codes. We will p- the property owner with a lease and contract for the equipment operation, if necessary, and can be responsible for all costs associated with setting up the site and for the utility costs. We plan to occupy the site for only a one -year time period, and after that year the equipment will be moved to another community that has been selected for inclusion in the study. How do the monitors work? Each site will be equipped with samplers for volatile organic compounds (VOCs), carbonyl compounds such as formaldehyde, and to collect small_Raracles. Each site will collect a 24 -hour sample every six days. This will allow sampling to occur on every day of the week during a one -year time period. Once set up, the instruments will automatically start at the prescribed time and colle :r a sample for 24 hours and: := shut off. About 60 samples will be collected at each site for VOCs, carbonyl compounds, and metals in the particulate material. 0 0 Page Three The site operator must prepare the instruments for sampling by placing new filters and VOC canisters in the instruments and then collect the samples, fill out some simple information and Ship them to the NLPCA. NIPCA staff will collect the samples themselves at as many sites as possible. However, some private operators will be needed for some of the sites, and the MPCA will provide training and funding for these private operators. Volunteers are always welcome. When the monitors be Installed? ;, Ideally, a new site is prepared 30 days in advance of the year -long sampling period. Site preparation includes constructing a Site platform or pallet, establishing power and training an operator (which should take just four to six hours). Since we have instruments for only seven sites, at the end of the year the sampling at each location will end, and the instruments will be moved to the new sites. We hope the change -over can take place over a two -week period. This Information can be made available in other formats Including Braille, large type and audiotape. TTY users, call (612 ) 282 -5332. More questions? For more information about the toxic air pollutants study, please contact DONALD C. BOCK Pollution Control Specialist Senior AIr Monitoring and Analysis Unit Air Qual ty Division 296 -7321 FAX (657) 296 -3565 Internet: donald.bock @pca.state.mn.us List of Volatile Organic Compounds and Particulate Metals to be Included in the Minnesota Pollution Control Agency's Statewide Air Toxics Monitoring Study 1. Volatile Organic Compounds Determined by EPA Method TO-14. 1) benzene 2) bromomethane 3) carbon tetrachloride 4) chlorobenzene 5) chloroform 6) m- dichlorobenzene 7) o- dichlorobenzene 8) p- dichlorobertzene 9) 1,1- dichloroethane 10) 1,2- dichloroedme 11) cis- 1,2- dichloroethylene 12) dichloromerhane 13) 1,2- dichloropropane 14) cis- 1,3- dichloropropene 15) trans- 1,3- dichloropropene 16) 1, 2- dichloro- 1,1,2,2- tettafluoroethane 17) ethylbenzene 18) ethylene dibromide 19) freon 113 20) hexachloro- 1,34utadiene 21) styrene 22) 1,1,2,2- tetrachlomethane 23) tettachloroethylene 24) toluene 25) 1.1,1- trichloroethaw 26) 1,1,2- trichloroethar. 27) trichloroethene 28) trichlorofluorometk 29) 1,2,44rimethylberL 30) 1,3,5- trimethylber ie 31) o-xylene 32) m & p- xylene 33) vinyl chloride 34) vinylidine chloride 2. Carbonyi Compounds Determined by EPA Method TO-11. 1) acetaldyhyde 4) butyraldehyde .n propionaldehyde 2) acetone 5)erotonaldehyde 3) benzaldehyde 6) formaldehyde 3. Particulate Metals and Other Compounds Determined by X -ray Fluorescence Analysis METALS CRUSTAL ELEMENTS OTHER Antimony (Sb) Aluminum (A1) Barium (Ba) Arsenic (As) Calcium (Ca) Boron (B) Beryllium (Be) Iron (Fe) Bromine (Br) Cadmium (Cd) Potassium (K) Chlorine (Cl) Chromium (Cr) Sodium (Na) Phosphorus (P) Cobalt (Co) Selenium (Se) Co (Cu) Sulfur (S) Lead (Pb) Manganese (Mn) Mercury (Hg) RARE EARTH Molybdenum (Mo) Gallium (Ga) Nickel (Ni) Indium (In) Silver (Ag) Lanthanum (La) Tin (Sn) Palladium ) Titanium (Ti) Rubidium (Rb) Vanadium (V) Strontium (Sr) Zinc (Zn) Yttrium (Y) Zirconium (Zr) 0 Wanoad International Virginia • Bemidji • AL Hibbing d Rapids td • Perham • Fergus Falls Fort Ripley Wagner Twp • Brandon Twp tittle Falls • Alexandria St. Cloud Wil lMF alls SLMichselG Two Harbors (2 aafov) • Randomly selected sites A Sites selected to provide geographic distribution ' J West Lakeland Twp • Apple Valley • Leon Twp W inot • Albert Les Figure 2. Minnesota Pollution Control Agency statewide air toxics monitoring network. 0 1999 Monitoring Scnedule 6 - Day Monitoring Schedule for TSP, Pb, PM10. VOCs EQ©© © ©. E M©© =-® Q© UUMm ® ®m 9 ©mm-x UME 12 ®m® MEW 15 MEMMOME M 18 19 MU 22 E23 m mm® 25 ._�`.�..Ill 27 m 29 30 EQ©© © ©. E M©© =-® w UUMm ® ®m 9 ©mm-x UME 12 ®m® MEW 15 MEMMOME M 18 19 MU 22 E23 m mm® 25 ._�`.�..Ill 27 m 29 30 EQ©© © ©. E MIUMBIUME =-® w UUMm ® ®m 9 ©mm-x UME 12 ®m® MEW 15 MEMMOME M 18 19 MU 22 E23 m mm® 25 ._�`.�..Ill 27 m 29 30 MM © ©. E MIUMBIUME 5 1 w anz ® ®m 9 ©mm-x 11 12 ®m® UMFUMMMICI 15 MEMMOME 17 18 19 21 22 E23 24 25 ._�`.�..Ill 27 Fy. =tea.: 29 30 MM © ©. 3 1 Mu 5 1 w anz ® ®m 9 10 11 12 13 UMFUMMMICI 15 6 17 18 19 21 22 E23 24 25 ._�`.�..Ill 27 OROM 29 30 MM 1 3 1 4 1 5 1 6 7 ® ®m 9 10 11 12 13 UMFUMMMICI 15 6 17 18 19 21 22 E23 24 25 ._�`.�..Ill 27 28 29 30 MM ©amu mm ® ®m mmE um MMUMMOS UMFUMMMICI m " mmm� OOMM®®E �mm ._�`.�..Ill •1 11111111111111111,1111111, >mmmmmm ©amu mm ® ®m mmE um MMUMMOS UMFUMMMICI m " mmm� ©U0 um UMFUMMMICI OOMM®®E >mmmmmm 2000 Monitoring Schedule 6 - Day Monitoring Scheaule for TSP, Pb, PM10. VOCs 2 3 1 4 1 5 1 6 7 ", 1 8 9 10 11 12 113 14 15 16 17 18 19 20 21 22 23 24 25' 26 27 28 29 30 = 51i 29 30 31 i 27 28 129 1 2 3 1 4 1 5 6! 1 7 1 8 9 10 11 .12. 13 14 15 16 17 '1$= 19 20121122 23 :' 25 26 27 128 129 m 1 2 3 4 S 6 7 8 9 10 11' 12 13 14 15 16 17 18 19 20 21 22 21". 24 25 26 27 28 29 30 31 i 27 m u mmmmm 4f 5 6 7 1 8 1 9 ° mmmmms 12 13 14 15 16 17 18 mmmmm 20 21 22 23 24 25 26 a 291301 31 1 2 3 4 5 6. 7 8 9 10 11 12 13 14 15 16 17 - is - 20 21 22 23 24 25 26 27 28 29 m "M" yw 7 1 8 1 9 110 111 111113 1411511611711&119120 21 122123124•j 2512627 28 129130 131 1 1 2 1 3 4f 5 6 7 1 8 1 9 110. 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 20129 30 31 23 RW MM "TDE WED THD .. FRI : SAI 1 2 " ":;; 1 3 1 4 5 6 1 7 8 9 10 ill ODmme 12 13 .14 15 16 17 18 19 24 21 22 23 24 25 26 27 - 28129130 21" 22 23 RW MM "TDE WED THD .. FRI : SAI 1 1 3 10 17 2 3 4 0 1 8 ODmme 8 9 10 11 12 19 26 13 20 27 14 21 28 15 22 29 16 23 30 17 24 "31s' 18 25 18119120121122J °P]24 25 126 127 128 [2WI 30 1 1 -Q 3 10 17 4 ©m 1 6 0 1 8 ODmme 10 11 12 13 14 ®mmmm 16 17 18 19 d 18119120121122J °P]24 25 126 127 128 [2WI 30 1 1 1 2 3 10 17 4 1 5 1 6 1 7 1 8 1 9 10 11 12 13 14 15 16 17 18 19 20 21" 22 23 24 25 26 i 27 28 129 130 1 1 Z 3 10 17 4 11 18 5 12 19120121 1 6 13 1 7 14' 8 15 22 9 16 23 24 25 26 27 28 29 30 31 Photo Ylw. JL •r+fMllA li Estimated Electrical Operating Costs Cost/month Site Monitoring needs: PM2.5 (3 day schedule) $4.75 PM10 (6 day schedule) $7.56 VOC/Carbonyl (6day schedule) $6.89 Total $19.20 Electrical cost computed based on $.075 / kilowatt Monitor Watts/hr Kilowatts/24hr Kilowatts /month Cost/month PM2.5 264 6.3 63.4 $4.75 PM10 900 20.2 100.8 $7.56 VOC 550 13.2 66.0 VOC/Carb 765 18.4 91.9 Use Heaters = to 400 watts to figure cost for entire year. MEASURED CURRENT DRAWS Xontech = 1.25 amps PM2.5 = 1.25 amps, with heater = 2.2 amps PM 10 = 7 amps with 11 amp spike at startup. MONITOR WEIGHTS PM2.5 Shipping Weight = 70lbs PM10 Shipping Weight = 148lbs VOC Enclosure Shipping Weight = 71lbs 4' x 4' Treated Wood Pallets approximate weight = SOlbs $4.95 $6.89 'osr/year $57.06 590.72 82.68 $230.46 Costly $57.06 $90.72 $59.40 $82.68 0 PROJECT DESCRIPTION OBJECTIVES The MPCA's Statewide Air Toxics Monitoring Study which will be conducted in communities throughout Minnesota has four major objectives. The objectives are to: Characterize ambient air concentrations and deposition rates of VOCs and particulate metals in rural and urban/suburban atmospheres and their seasonal variation; 2. Compare concentrations of specific VOCs and particulate metals at rural and urban/suburban sites with: a. other rural and urban/suburban areas in a similar part of the state; and b. other rural and urban/suburban areas in a different part of the state. 3. Provide a means for prioritizing and planting future work and sampling in a more in- depth and pollutant- specific and/or source specific basis in local areas. - 4. Provide data for a preliminary screening assessment of potential health and • environmental risks from exposure to selected VOCs and particulate metals. STUDY RESULTS EXPECTED Many toxic air pollutants, which are emitted by a variety of point, area, and mobile sources, are present in the atmosphere at part- per - billion levels or below. A common assumption is that exposure to these toxic air pollutants in general is lower in small towns and rural areas than it is in larger cities and metropolitan areas. The Statewide Air Toxics Monitoring Study will collect baseline data for ambient air concentrations of VOCs and particulate metals that people are being exposed to in various locations in the state and provide a means of testing this general assumption. The MPCA currently has ambient air concentration data for specific VOCs in a few locations in the Twin Cities Metropolitan area. There is, however, a general lack of ambient air data for most toxic air pollutants in the majority of rural and urban/suburban settings in Minnesota. Data collected in this study will provide MPCA with baseline information in particular communities so that future changes in ambient air concentrations of specific toxic air pollutants can be more readily identified. An equal amount of sampling is planned to be conducted in all areas of the state. The Twin Cities Metropolitan area will be included in the study because of the large population that resides in the 7 -county area (Anoka, Carver, Dakota, Hennepin, Scott, Ramsey, and Washignton Counties). Including the Twin Cities Metropolitan area in the study will allow the MPCA to compare data collected in the largest metropolitan area in the state with data collected in less populated areas. These comparisons will provide a benchmark for assessing exposure to toxic air pollutants in other parts of the state. Realistic assessm and cost-effective management of the health risks posed by toxic air pollutants in urban/surburban and rural air require acc-,aa information about people's actual exposures. A statewide monitoring study will helr to ide; .-ify the most important chemicals in the ambient air and to more accurately estimate potential v -s from these chemicals. The statewide monitoring data will also help to identify areas -,f concern that may warrant further monitoring activities. 3.0 DETERMEgNG SCOPE OF PROJECT HISTORY OF AIR TOXICS MONITORING IN MINNESOTA In the mid- to late 1980s there was a movement by a number of states to assess non- criteria pollutants which are otherwise known as toxic air pollutants. At the same time, the Environmental Protection Agency ( EPA) began several programs to determine the concentrations of toxic air pollutants in ambient air. One such program was the Special Urban Air Toxics Monitoring Program. EPA invited state participation in this program by allowing the states to "buy" into the monitoring effort for approximately $20,000 per site per year. For that expenditure, EPA provided sampling equipment and laboratory analyses for selected volatile organic compounds (VOCs) and carbonyl compounds. After evaluating the costs of a multi-year monitoring program and determining that it was more cost -effective to conduct the sample collection and analysis in- house, the MPCA decided to purchase its own sampling and laboratory analytical equipment. By upgrading its sampling and is laboratory analysis capabilities, the MPCA has been able to detem»ne multi-year exposures to VOCs and carbonyl compounds in downtown Minneapolis, St. Paul, and Duluth. Additional funding from industrial sources has complemented the MPCA's monitoring efforts. This additional finding has allowed the MPCA to determine exposure profiles for VOCs and carbonyl compounds for the Pine Bend, St. Paul Park, and Newport areas. While exposure profiles for VOCs and carbonyl compounds have been determined for selected urban and industrw areas, due to limited dollar and staff resources these types of exposure profiles do not exist for most of Greater Minnesota To overcome these limitations, Legislative initiatives were submitted for fimding consideration over the last several years to expand the Pine Bend Monitoring Network to other areas of the state In 1995, the Legislattns approved a 5400,00 increase in the MPCA's Air Quality Division operating budget (July 1,1995 through June 30, 1997 AER TOXICS ISSUES THE MPCA NEEDS TO CONSIDER Over the last several years a number of questions and issues regarding air toxics in Minnesota have been brought to MPCA staW s attention. These questions and issues can be placed in three broad categories: A) Inhalation and direct exposure to chemicals; B) Persistent and/or bioaccumulative pollutant effects on human health and the environment; and; C) Source contributions of toxic air pollutants to receptor sites. The following list presents some of these • questions and issues that have been discussed over the last several years: A. Inhalation and Direct Exposure to Chemicals What are "background" concentrations of toxic air pollutants in the Twin Cities Metro Area and other urban areas in Minnesota and do these concentrations pose a potential risk to the general public? The MPCA has some ambient air concentration data for specific VOCs in a few locations in the Twin Cities Metro area However, there is a general lack of ambient air data for most toxic air pollutants in the majority of rural and urban settings in Minnesota. A statewide monitoimg effort would collect data to determine "background concentrations" in other communities in other parts of the state. 2. Are people living in urban areas exposed to more toxic air pollution than people living in rural and small town areas? In general, one would expect that people living in rural and small town areas would have less exposure to toxic air pollution. However, some available data suggests this assumption may not be applicable in all cases. A review of the Toxic Release Inventory data for 1994 shows that relatively large sources of air toxics emissions are located in some smaller communities. A statewide toxics monitoring study should be able to determine if people in rural areas are being exposed to the same level of toxic air pollutants as people living in urban and small town areas. In addition, a relative ranting of pollutant levels at locations from throughout the state will be possible (i.e., the concentrations of toxic air pollutants found in various divergent communities can be compared). The question of which town or region of the state has the lowest ambient air concentrations of toxic air pollutants may be answered (within the limits of the study). 3. Of the chemicals that are found in ambient air, which have the greatest impact? The MPCA published a report in 1991 entitled: "Priority ranking for pollution prevention demonstration projects: A ranking of Minnesota industrial emitters of toxic air pollutants" (MPCA 1991). A risk screening analysis was conducted in this report and it identified chromium and arsenic as two important pollutants that may be impacting human health. However, very limited monitoring data are available to evaluate whether the current concentrations of these metals in ambient air present a real or potential problem to human health. In addition to the priority ranking report, the MPCA published a report in 1992 entitled: "Estimation and evaluation of cancer risks from air pollution in the Minneapolis/St. Paul metropolitan area" (MPCA 1992). This "urban soup study" identified the following pollutants as potentially contributing the most to excess cancer incidence in the Twin Is Cities area: diesel and gasoline particulate, wood stove particulate, 1,3- butadiene, chromium ( +6), polycyclic organic matter, formaldehyde, and benzene. The risk estimates in this study were based only on dispersion model results. No ambient air monitoring data were available at that time to compare to modeled concentrations. In comparison to the MPCA's "urban soup study ", a 5-city study conducted by the Environmental Protection Agency identified polycyclic organic matter (POM), 1,3- butadiene, formaldehyde, chromium (+6), benzene, methylene chloride, and ethyler, - oxide as pollutants contributing the most to excess cancer risk (EPA 1989). This study used actual ambient air monitoring data to estimate cancer risks. A statewide monitoring study could help gather data in Minnesota to identify the most important chemicals in the ambient air and to afore accurately estimate potential risks from these chemicals. B. Persistent and/or Bioaccumulative Pollutant Effects on Human Health and the Environment 1. What are the chemicals of concern in Minnesota's environment? To date, mercury has been identified as a chemical of concern in Minnesota's environment (MPCA 1994a). In addition, PCBs and dioxins have received considerable attention in the Minnesota Department of Health's fish consumption advisories that are published yearly for selected lakes in the state. However, then: is limited data for other pollutants. The EPA's Great Waters Program (1994) has identified the following as "chemicals of concern" for the Great Lakes, Lake Champlain, Chesapeake Bay, and other "Great waters ": Cadmium and compounds Chlordane DDTIDDE Dieldrin Hexachlorobenzene alpha- Hexachlororyclohexane (alpha -HCH) Lindane (lambda- Hexachlororyclohexane) Lead and compounds Mercury and compounds Polychlorinated biphenyls (PCBs) Polyryelic organic matter (POM) 2,3,7,8- Tettachlorod➢benmfivan (2,3,7,8 -TCDF) 2, 3,7,8- Temalorodibenm -p -dioxin (2,3,7,8 -TCDD) Toxaphene Nitrogen compounds The Lake Superior Binational Program (1995) has identified the following as "Lake Superior critical pollutants ": ORGANICS Alpha -BHC METALS Aluminum Chlordane Arsenic DDTIDDE Cadmium Heptachlor epoxide Chromium Hexachlorobenzene Copper octachlorostyrene iron Polycyclic Aromatic Hydrocarbons Lead PCBs Manganese • TCDD equivalents (dioxin or furans) Mercury Toxaphene Nickel Zinc Both lists include semivolatile organic compounds and metals. It is likely that pollutants that are deposited from the atmosphere to the Great Lakes, and in particular to Lake Superior, will also be deposited to inland lakes and their surrounding terrestrial watersheds. One could then consider the Great Waters and Lake Superior Binational Program "pollutants of concern" to also be of concern in Minnesota. A comprehensive monitoring effort would help identify the chemicals of concern in specific areas of the state. 2. What are "background" concentrations of these `chemicals of concern" in the environment? Background concentration data in Minnesota is primarily available for mercury in fish and sediment, with some data available for mercury concentrations in other parts of aquatic ecosystems and soil (Moyle 1972; Helwig and Heiskary 1982; Swain and Helwig 1989; Sorenson et. al. 1990; Nater and Grigal 1992; Swain et. al. 1992). There is limited data for other metals in soil (Pierce et. al. 1982; MPCA 1986). Additional sediment.data is being collected on a statewide basis through a Legislative Co mmissi on on Minnesota • Resources (LCMR) Mercury Study being coordinated by the MPCA. This LCMR study builds upon previous sediment core data collected in northern Minnesota (Swain et. aL 1992). Other than the statewide data being collected in the LCMR Mercury Study, most data for metals is limited to specific areas and may not be readily applicable to other areas of the state. An important piece of information that is often missing and is critical for determining background concentrations is the deposition of the various pollutants to selected locations in the state. Mercury in precipitation monitoring has been ongoing in the state since 1990 (Sorenson et. al. 1994). However, there is limited data on the concentration of other metals in precipitation in Minnesota. A statewide monitoring study could potentially provide information on pollutant deposition in various parts of the state to estimate background concentrations. 3. Are pesticides of concern in Minnesota's environment? Due to intensive agricultural practices, pesticide use in Minnesota is common. The lists of chemicals of concern for the Great Waters and Lake Superior indicates that pesticide contamination is occurring in these large water bodies. The potential impacts of pesticide contamination in smaller water bodies may need further attention in Minnesota and other states. A pesticide component in the statewide toxics monitoring study would provide information on the amounts of specific pesticides being deposited in various locations in the state. C. Source Contributions of Toxic Air Pollutants to Receptor Sites 1. What types of emission surces are the most important contributors to ambient concentrations of toxic air pollutants? Industry has argued that mobile sources contribute significantly to ambiea- concentrations of toxic air pollutants. The MPCA's "urban soup study" ' :) is most often cited as a reference for industry's claims in this regard. In additic Zshy states that it has been unfairly targeted for reductions of toxic air pollutant en. as while the MPCA has ignored the contributions of mobile sources. Ambient air monitoring data, in conjunction with multivariate statistical analysis techniques, can be used to identify important contributors of specific toxic air pollutants at receptor sites. The 3M Cottage Grove Environmental Monitoring Study identified significant contributions of PM from secondary sulfate, combustion/transportation sources, and crustal materials to receptor sites located at various distances from the facility (RUST 1994a). In turn, the 3M incinerator was estimated to only contribute a a small amount of the particulate matter (maximum of 2.5 %) for the sampling days that were analyzed for source contributions. A statewide monitoring study can help collect data to identify the important contributors • of toxic air pollutants in other areas. 2. What are the most important contributors to deposition of persistent and/or bioaccumulative pollutants in Minnesota? To date, there is considerable debate regarding the primary contributors of persistent and bioaccumulative pollutants to Minnesota's environment. There is also considerable discussion on the importance of local source contibutions versus regional source contributions versus national and/or global contributions. No actual work has yet been done in Minnesota to identify the most important contributors of such pollutants as mercury or dioxin to receptor areas. Some work is progressing in the LCMR mercury study currently being conducted by the MPCA to collect data that can eventually be used to determine important source contributions. In addition, EPA is considering doing some "impacts analysis" by d eterminin g source contributions of mercury and other Great Waters "chemicals of concern" to the Great Lakes. However, the ability to do this source contribution estimate is still several years away. A statewide toxics monitoring study could collect additional data to help identify the important contributors of persistent and/or bioaccumulative pollutants to important surface waters. Mark Hensen - Hut Page 1 • FY 99 AGENCY R32 FUND 300 I ORG ?23 0 APPR A25 REPT OBIECT VENDOR AMOUNT $500.00 REG # SOU CONTRACT# ORDER# COST CODE 5 Contact: Buildings Superintendent Mark Hensen lad (320)2344220 MINNESOTA POLLUTION CONTROL AGENCY Monitoring Equipment Site Lease Agreement This Agreement is between City of Hutchinson (LESSOR) and the State of Minnesota Pollution Control Agency (LESSEE). 1. Leased Premises. LESSOR grants and LESSEE accepts the use of the following Leased Premises as a pollution control monitoring site in the City of Hutchinson, McLeod Countv, Minnesota: a. A 10' x 16' space located on the west end of the City Hall building roof in Hutchinson Minnesota 2. Term. This Agreement begins on October 1, 1999 and ends on Sent 30, 2000, 3. Rent. LESSEE will pay to LESSOR $125,00 for each quarte r. paid within 30 days of the end of each quarter. (End of each calendar quarter defined as March 31, June 30. September Ik December 31 .) Twelve month total equals $500.00 4. Duties of the LESSOR LESSOR shall provide the LESSEE with access to the Leased Premises and with electrical service to operate the monitoring equipment. 5. Duties of the LESSEE. LESSEE shall pay for the electricity used for the monitoring site, and shall pay for the cost of any necessary electrical equipment and its installation. LESSEE shall also: a. famish all materials and services required for its use of the Leased Premises: b. maintain the Leased Premises in reasonably good condition and state of repair during its tenancy; c. surrender the Leased Premises to LESSOR upon termination in the condition it was in at the start of LESSEE's tenancy, except for reasonable wear and damage by the elements; and d. be responsible for any repairs to the Leased Premises caused by Installation, Operation or Removal of its monitoring equipment. 6. Liability. LESSEE shall be liable for injury to or loss of property or personal injury or death caused by an act or omission of any employee of LESSEE in the performance of this contract. under circumstances where LESSEE. if a private person, would be liable to the claimant, in accordance with Minn. Stat. § 3.736. Nothing in this Lease Agreement is intended to be construed as a waiver of the Tort Claims Act. Minn. Star § 3.736 or any other law, legislative or judicial. limiting governmental liability. • Mark Hensen - Hutch.doc _ age 2 ' 7. Termination. This Agreement may be terminated by either party upon giving thirty (30) days F written notice of termination to the other party. 8. Compliance With Other Laws. This Agreement does not authorize any noncompliance with applicable local, state and federal laws, rules or ordinances. LESSOR: City of Hutchinson By: Title: Date: LESSOR: City of Hutchinson By: Date: As to Form and Execution by the Attorney General By: Assistant Attorney General Date: LESSEE: Minnesota Pollution Control Agency By: Title: Date: Commissioner of Administration Delegated to: By: Title: Date: As to Encumbrance: By: Date: Encumbered cc: Fully executed copy to Department of Administration. Real Estate Management Division. AG:60398 v Memorandum To: Honorable Mayor and City Council From: Randy DeVries Utility Director Date: 08/05/99 Re: Out of state travel for Randy DeVries and Dave Simons Per city council policy I am requesting out of state travel for Randy DeVries and Dave Simons, to Sheboygan Wisconsin August 23 and 24 1999 they will be attending the design meeting at Donohue office. This meeting is critical to the success of our biosolids- drying project. Travel cost is about $400.00, there is money in the budget and I recommend approval. • City Center 171 Hassan Street SE Hutchinson —IIN 55350 -2522 (320) 587-5151 Fax(320)234.4240 Parks & Recreation 900 Harrington ,Street S1Y HutchinsonAIN 55350 -3097 (310) 587 -2975 Fax f 320) 234-4240 Police Services 10 Franklin Street SW Hutchinson. AIN 55350 -2464 (320) 587.2242 Fax f320)587 -6427 Printed on recvcled paper - August 10, 1999, 1999 0 # 0 6:00 p.m. ROJECT NO. 99- 03/99 -04 CENTURY AVENUE/DALE STREET Construction Cost $1 Expenses $ 301,676.36 TOTAL $1 Ci , Share Sanitary Sewer Trunk Watermain Trunk Street/Storm Sewer /Trail /Sidewalk Sub -Total (56 Assessable Share $155,359.25 $ 76,756.43 $63902.13 ($815,158.61) $ 871,797.81 Sanitary Sewer Lateral $151,414.80 Watermain Lateral $151,414.80 Grading $ 55 Street/Storm Sewer $328,051.40 Sub -Total (44 %) ($733,401.60) $ 686.863.40 *OTAL $1,558,661.21 ASSESSMENTS Watermain Lateral $30 /front foot Sanitary Sewer Lateral $30 /front foot Grading $15 /front foot Street /Storm Sewer $65 /front foot Rates based on low -end of typical residential street rates. Single-family lot benefit maximized at 125' Typical Lots Existing, Newly Annexed Home w /140' lot Ravenwood (1080.81 ff) Welcome to Our Home (Whispering Oaks) McLeod County Agricultural Association Crow River Apartments (Augusta) Danielson (Undeveloped) Previous $ 17,500.00 $151,313.40 $100,669.80 $ 95 $ 98 $100,901.05 Proposed $15,560.00 Same Same Same Same $77,113.40 * otes • Sidevard credits given for corner lots • Additional $5,000 deferred charge proposed for subdividible single- family lots 9 I RESOLUTION NO. 11268 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5029 LETTING NO. 4/1 NOS. 99 -03 & 99 -04 • WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: Project No. 99-03 Century Avenue SW from Sunset Street SW to Dale Street SW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing, traiUsidewalk and appurtenances; Project No. 99-04 Dale Street SW from Century Avenue SW Extension to South Grade Road SW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing, traiUsidewalk and appurtenances; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof. Is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period • of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2000, and shall bear interest at the rate of pe rcent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 1999, until the 31st day of December, 2000. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 1999; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 10th day of August, 1999. 0 Mayor City Administrator • 0 0 COMPILED BY: C. RICE ASSESSMENT ROLL NO. 5029 LETTING NO.4/PROJECT NO. » -03 & 99-04 99-03; CENTURY AVE SW FROM SUNSET ST SW TO DALE ST SW 99 #, DALE ST SW FROM CENTURY AVE SW EXTENSION TO SOUTH GRADE RD SW BY CONSTRUCTION OF STORM SEWER, SANITARY SEWER & SERVICES, WATERMALN & SERVICES, GRADING. GRAVEL BASF, BITUMINOUS BASE, BITUMINOUS SURFACING, TRANSIDEWALK AND APPURTENANCES 3 30.00 SANITARY SEWER COST PER FRONT FOOT COMPUTED BY: C. RICE $ 30.00 WATE KMAIN COST PER FROM FOOT CHECKED BY: J. RODEBERG 3 45.00 STRESS /STORM SEWER COST PER FRONT FOOT NUMBER OF YEARS: 10 $ 15.00 GRADING /PREP COST PER FRONT FOOT ADOPTED INTEREST RATE: AOCOUNI NO. CITY PID NO. NAME &ADDRESS OF PROPERTY OWNER LEGAL DESCRUrnm ADDITION OR SUBDIVISION FRONT FEET SANITARY SEWER WATFRMAIN SREETR STORM SEWER GRADING FRONT FEET GRADING TOTAL ACTIVE ASSESSMENT COUNTY PID NO. 1 12- 116 - 30-02-0450 CROW RIVER APARTMENTS 875 CENTURY AVE SW LIMITED PARTNERSHIP 511 COLEFAX ST LOT 1 EX TRACT' APPROX. 205' X 215' P O BOX 367 IN NE CORNER OF LOT 1, BLOCK 2, 23.421.0020 AUGUSI'A WI 54722 (TNTURY COURT 700.76 $ 21,022.90 3 21.022.80 3 45,549.40 700.76 S 10,511.40 S 98,10640 2 112 I1s30-03-0010 CHRIST THE KING LUTHERAN 1040 SOUTH GRADE RD SW 1040 SOUTH GRADE RD SW P O BOX 369 533 AC IN NE 1/4 NW 1/4 LYING EAST OF 23.012.0200 HUTCHINSON MN 55350 SAR 87, SECTION 12116 -30 235 $ 7,050.00 S 7,050.00 $ 15,175,00 0 S - $ 29,37500 3 12- 11630-03-0030 DOUGLAS k PAULA INSELMANN 1010 DALE ST SW 1010 DALE ST SW .76 AC OF NE I/4 SW 1/4 23.012.1200 - HUTCHINSON MN 55350 SECTION 12 -11630 149 S 4,470.00 $ 4,470.00 $ 9,675.00 0 S - S 18,625.00 4 12- 116 - 30-0)4)010 J. M. K L. E. DANIELSON TRUST 1060 DALE SS SW J OSEPH K L.E. DANIELSON CO. 1060 DALE ST SW 1.50 AC OF I/2 NE 1/4 NW 1/4 23012.1300 HUTCHINSON MN 55350 SECTION 1211630 1405 S 4,215.00 $ 4,115.00 $ 9,132.50 0 S $ 17,562.50 5 12- 1163003-0050 J. M. K L, E. DANIELSON TRUST 109S BALE 5I' SW OSEPI I K L.E. DANIELSON CO. 1060 DALE ST SW 5.90 AC I/ NE 1/4 NW 1/4 13.012.1400 HUTCHINSON MN 55350 SECTION 12- 11630 761.5 $ 25,845.00 $ 25,845.00 $ 55,997.50 355.57 $ 5,333.55 $ 113,021.05 6 12-116-30-030060 RICHARD K TERESA DOSTAL 1020 DALE ST SW 1020 DALE ST SW 2.23 AC OF V2 NE 1/4 NW 1/4 23,012.1500 HUTCHINSON MN 55350 SECTION 12 -11630 137.9 $ 5,637.00 S 5,637.00 $ 12,213.50 0 $ 3 23,487.50 7 12- 116- 30034M PEARLY K G. CHRISTENSEN 1050 DALE SI' SW 1050 DALE ST SW 1'AC OF I/2 NE 1/4 NW IN 23.0111600 HUTCHINSON MN 55350 SECTION 12 -11630 1405 3 4,115.00 S 4,215.00 $ 9,132.50 0 S - 3 17,56250 3 12- 11630-034M PEARLY k G. CHRISTENSEN 1040 DALE ST SW 1050 DALE ST SW 1 AC OF W 1/2 NE 1/4 NW 1/4 23,012.1700 HUTCHINSON MN 55350 SECTION 12116-30 139.1 $ 4,173.00 $ 4,17100 $ 9,041.50 0 S - S 17,387.50 9 12- 116-30-03-0110 ROBERT & KAREN PETERSON 1000 DALE ST SW 16 GROVE ST SW j AC OI:W 1/2 NE 1/4 NW 1/4 SA -5029 - Page 1 OS 2 0 0 0 COMPILED BYE C- RICE ASSFSSMENi ROLL NO. SOM LETTING NO.4/MOJECT NO- "-03 8c 93-01 91-03, CENTURY AVE ST FROM SUNSET ST SW TO DALE ST SW M-04: DALE ST SW FROM CENTURY AVE SW EXTENSION TO SOUTH GRADE RD SW RY CONSTRUCTION 01' STORM SEWER, SANITARY SEWER G SERVICES, WATFRMAIN R SERVICES, GRADING, GRAVEL BASE, BITUMINOUS RASE, Br UMINOUS SURFACING, TRAIUSEDEWALK AND APPURTENANCES $ 30.00 SANITARY SEWER COST PPA FRONT FOOT COMPUTED BY. C. RICE $ 30.00 WATFAMAIN COST PER FRONT FOOT CHECKED BY. J. RODFBERG f 63.00 STREET /STORM SEVER COST PER FRONT FOOT - NUMBER OF YEARS: 10 S 15.00 GRADING /PREP COST PER FRONT FOOT Al)OPTFI h INTEREST RATE: ACCOUNI Na CHT PIDh COUNTY PID NO. - NkME &ADDRESS ^EATYOWNER HU - i i..::, ,ov- - "^ LEGAL DRSCRUMON ADDRtt]N Oft SUBDfVl%M FRONT PEST SANITARY SEINER WATPAMA II STREET& STORM SEWER GRADING PT FROMER GRADING ADING TOTAL ACDVE ASSESS OR 23.0121000 SECTION I2 -11430 130 S 5,400.00 S 5,400.00 S 11,700.00 0 S $ 22500.00 10 12- I16.30-03.0120 WELCOME TO OUR HOME LLC 1075 DALE ST SW - TRAM C&BOF 44572 230TH ST NE 1/4 NW 1/4 k E 1/2 NE 1/4 NW 1/4 EX 23.012.2200 MORGAN MN 56266 575 AC, SECTION 12- 1143014.50 ACRES 719.07 S 21,572.10 S 21,572.10 S 46,739.55 719.07 S 101736.05 $ 100,669.80 11 12- 11430440010 DERRICK INVESTMENT NO. 91 INC 7301 OHMS LN 1560 40.92 AC OF S 1/2 NW 1/4 23.012.2125 MINNEAPOLIS MN 55439 SECTION 12 -11430 1090.811 S 32,424.30 S 32,42430 S 70,5165 1010.31 S 16,212.15 S 15U13.40 12 12- 1143007.0020 MCLEOD COUNTY AG ASSN 810 CENTURY AVE SW P O BOX 142 LOT 2 EX THE E200% BLOCK 1, 23.319.0020 I IUl'CHINSON MN 55350 FAIR GROUNDS ADDI 68071 $ 20.421.30 $ 20,42130 S 44,246.15 630.71 S 10,210.65 S 95799.40 13 12 lROG034M JEI9REY] I IOMAS'IRAXLFR 1055 DALE SI SW 1055 DALE STSW TRACT D OI'W 1/2 NE 1/4 NW 1/4 23.012.1800 HUTCHINSON MN 55350 SECTION I2 -11430 197.9 S 5,637.00 S 5,637.00 $ W1330 0 S - $ 23,417.50 14 12. 11430-03-0100 MARY WHITE 1065 DALE ST SW 1065 DALE ST SW S137' F N320.64' OF W 1/2 NE 1/4 NW LA 23.012.1900 HUICHINSON MN 55350 LYING E OF CSAH 17, SECTION 12 -11430 137 $ 4,110.00 S 4,110.00 S 3,905.00 0 S - S 17,125.00 TOTAL. ASSESSMENT ROLL 5029 553975 $ 166,192.50 $ 166,192.50 S 360,0697S S 53,05340 S 745,522.58 SA -5029 - Page 2 of 2 RESOLUTION NO. 11280 RESOLUTION ADOPTING AMENDED ASSESSMENT ASSESSMENT ROLL NO. 5029 LETTING NO. 41PROJECT NOS. 99 -03 & 99 -04 • WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: Project No. 99-03 Century Avenue SW from Sunset Street SW to Dale Street SW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing, trail/sidewalk and appurtenances; Project No. 99 -04 Dale Street SW from Century Avenue SW Extension to South Grade Road SW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing, trail/sidewalk and appurtenances; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, Is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period • of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2000, and shall bear interest at the rate of _p ercent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 1999, until the 31 st day of December, 2000. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 1999; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 10th day of August, 1999. • Mayor City Administrator '�- A RESOLUTION NO. 11281 RESOLUTION ADOPTING REVISED ASSESSMENT ASSESSMENT ROLL NO. 5029 LETTING NO. 4/PROJECT NOS. 99 -03 & 99 -04 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed • the proposed assessment for improvement of: Project No. 99-03 Century Avenue SW from Sunset Street SW to Dale Street SW construction of storm sewer, sanitary sewer and services, waterm . and services, grading, gravel base, bituminous base, bituminous surfacing, traiUsidewalk and appurtenances; Project No. 99-04 Dale Street SW from Century Avenue SW Extension to South Grade Road SW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, bituminous base, bituminous surfacing, trail/sidewalk and appurtenances; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, Is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in • January, 2000, and shall bear interest at the rate of pe rcent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 1999, until the 31 st day of December, 2000. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 1999; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Ccunai 'his 10th day of August, 1999. Mayor City Administrator 0 0 C0tlPLLFJl 1Y; GRICF IIEVISFl] AssF ENY R0LL N0. 5411 LETR N0. 41MOJWT N0.9 t" ffLl CENIVRYAWSVFROMWNSETnMTODAIYSFSV 91d: DAll f'T fV F15OY CINRDtYAVEIV FRTENA0NT0 S0Vil1 CAAD [R0SV BY NSTRUCTION OF STORM SFVEIL SANTFARY SPVFRt S VICES, VAT0lYAD1t Sf1tY Q ING, GTLSVEL RASA R INOUS BASE, VNIIDI0US SURPAC . TIWVSIDEVAII AND APF WNANCFS 6 1x00 f ABYSEiPIIC ImiIFIOMFOOT CpWIIDBY: GMICE 1 X000 VATFRMAW COST M FRONT FOOT CHICREISBYi} R0OI=RG i am STREET /CfO11H 5iiEA COST ImR now F00T NUIBEROFYEARS 10 1 15W GRADDiG COST FFA now FOOT AD REVISED WIO /M NTIDVSTMTE N0. GTYEm NO. B &AVDRTSI OP T'RDIpn OVNp llLALUtfgplmti AD0RID5I0RSMIYdDN now TRT AS>YS4D EBONITE! 1.516N.ART YVU VA� FIRfIIt lf0W >eV9t GIL5DRIG F 0wmmT GRADING DQORFD A34191@R TOTAL ACTIVE Affi9mT O06Mn9m] 1 12 -ll& O2d W CROW RIVER APARTMENTS VS CENTURY AVE SW LMITED PARTNERSHIP SI I COLEFAX ST LOT I EX TRACT APPROX. 205' X 215' P 0130% 30 IN NE CORNER OF L0T I, BLOCK 2, 1}.621.WM AUGUSTA WI W22 CENTURY COURT 7)J6 ]00.76 S 21,=W S ]UUM S 65$x.10 W6 S 10 }I1.b I 91,106.b 2 12- 116]0010010 CHRIST THE K G LITTHERAN IOW SOUTH GRADE RD SW 1010 SOUTH GRADE RD SW P O BOX MS SA AC IN NE IA NW I16 LYING EAST OF IJ.OILOMO HUT SON MN 55150 SARV, SECTION 12 IWN 215 215 S 7 I ),05000 1 1577$O0 0 I S n }75) J 12 W6 30 ) jDOUGLAS & PAULA INSEU,( N IOIO DALE ST SW 1010DALESTSW .76 AC 0f NE IN SW I/4 2).0121810 HUTCIDPSON MN 553M SECTION 12 -1 WN to ITS I 17MM S 37b.W $ 1.U5 .W 0 S S 15,615.00 4 12 I16W)p010 . M. K L. E. DAMELSON TRUST IOW DALE ST SW OSFPH U LE DANO -SON CO. b)DALESTSW LSO AC OF 1/1 NE 1/6 NW IN 11011[1) HUTC57WN MN 55550 SECTION 124W34) I03 125 S 37WW I 17WW I 5,12500 0 I 1 1SA25W 5 12116WO30050 1, M. k L. E DANIELSON TRUST IMI DALE ST SW OSEPII Be LE DAND150N CO. 1(XDALESTSW 5.90 A C 1 / NW 1/6 2JOI1.16) I IUTCI IINS0N MN 553M SECH0N 12 -1I6W M12 I IW.11 13 16 }21W S 16,526.10 S 3SA020 55051 S 176215 5 77,11160 6 Il llb]OOJA060 xICID,KDA:TEBESAD0STAL IOMDALESTSW b 10MDALESTSW 2.11 AC OF W 1/2 NE IN NW I/4 Fmm Fm 25.01215) HITTCHDIS0N MN 553% SECTION 12 -116N IV.9 165 1 1,95000 S 6,950.W S 101m 0 S 1 5,0).W I 15,62500 7 12- IT6JO010070 PEARLY R G. CFDUSTE 10W DALE ST SW IOSODALESTSW IAC 0P W 1/2 NE 1/4 NW 1/4 21.0121600 HUTCHINSON MN 553W SECTION 12 -116) Ib} In 1 3790W 1 3750.W I 1,125) 0 $ I 15,6UW 1 12 116JOOJAOW PEARLY x G. CFDUSTENSEN 10b DALESTSW IOW DALE ST SW IAC Of I/1 NE 1/4 NW 1/6 110121) H1TTQM9ON MN SSIW SEM1ON IL 1 I&M 139.1 In $ l7 WW I 1,7)) 1 5,115.) 0 1 $ 15,625) 9 12- 116)0050110 RORERT1KARENPETERSON b)DA11:51'SW 16GR0VESTSW 2.ISAC 0FW I/2 NE U6 NV1/6 SA -5029 - Page 1 oT 2 '1 COMER "l RlV6TD ASSF3561EIlT ROLL NO. fON OMFUTTD BYE GRJ(1 _ LCTONO NO.1/PROIPLT NO.f1d1lSWI BTU J. RODFIQG 1f.O5i CIIlNRYAVIW MOM fUNSBTSTSTSTO DAIESTW MB4BHSOfY 10 nr..LALL IT BW FIIOY CZNNRY AVESW k2T5pAON TO SOVItl GtADB RD S� ADO RPA BY CONSTAU NOP STORM UE MSANRMYS ft SERVICES, VATIIWAD4t RLV19® W710A1 SERVICES, GRADQ G MBASS, BRNONOOS MSL.YNMINOOS SURFACING. OV2RB5TKATE 1RAR/SmBWALB AND TFNAE1C21 I M.W S TARY ST57T1 COST R FRONT TOOT 1 10A0 WATIAM,SNCOSTMMONTFOOT 1 am 1111¢t/STOBM>eWRCOSTIQ PROM FOOT I 15]0 COST AIFROM POOT ND. QI MI NN6ft q OPTR049RT� ILGALf.Ol7fflut'1 ADbI50NOs ASAD1ImON /WONT 1®S Y{Ei® ROIISTB EAE67TART RJR VAT lR�t fiRIDNC OOpfm lOSTALtQIT[ A� WIR RDNO. 23011IOm HI7TCHIN5 N MN 553% SECTION11.116W Im 10 1 4,55000 S 4,150.00 1 1075,m 0 1 1 M,625m 10 I2 - 116XW0 t20 WELCOME TO OUR HOME LLC IW3 DALE ST SO- TRACTS C S B OF "5n 310D5 ST NE V4 NW V4@ E 112 NE V4 NW V4 EX 00111100 MORGAN MN 5626 SJSAC,SECION Ib11Am 14MACRU 711.W 71107 5 2131L10 1 108.10 S 4VH.55 711.W 510,7wm 7 Im,665b 11 11- 114)0060010 DERRICK INVESTMENT NO. 91 INC 7501 OHMS IN I .92 AC OF 5 VI NW V4 UoD11I5 MNNEAPOM MN 5MH SECTION I3 -11485 1010,11 IOIOAI 1 52,42430 7 32,434b S 70,252.0 1010.11 7 16au.15 7 151313.40 II II - 11450W N MCLEOD COUNTY AG RSA! W CENTURY AVE 5W P O BOX 142 LOT 2 EX THE F3 .BLOCK I, U319 mN HUTC111EISON MN 553M FAD] GROUNT6 ADDITION 610]1 Wn 1 20,42130 1 M,421b 1 1 ",246.15 61011 7 10,210.65 7 55215.40 H H- 1160010090 JEFFREY THOMAS TRAXLER IOSSDALEST5W 40 1055DALESTSW TMCT D OF W V2 NE V4 NW V4 FinaI P4a 73.0121100 HUTCHNSON MN SL50 SECTION 13.11650 10.1 IU S 5,75000 S 3.7%Z 1 1,125.00 0 1 5 50m.m S 15,62500 14 12-116-SOOSOIW MARY WHITE 1065DALESTSW 1065DAIESTSW SHT F NlID 'OF W 1/2 NE 114 NW 1/4 2)4121900 HUTCI@RON MN 55350 LYNG E OF CSAH n, SECTION 12- 116-]0 IN In 1 3,> W 1 3, W.m 1 1,12500 0 1 5 15,635m OTAL- ASSEUMENTROUL 55 „15 S 151,414.10 1 151,414.10 7 ]AA51.40 3 SS,f2q / MI,p7.0 S. 5M - Page 2 oT 2 Ll 0 L PUBLICATION NO. 6047 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 7 PROJECT NO. 99-10 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN at 6:00 PM on the 10th day of August, 1999, to consider the making of an improvement of Trunk Highway 15 South and Denver Avenue SW by construction of storm sewer, sanitary. sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, concrete islands, traffic signals, bituminous base, bituminous surfacing and appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property, for which owners shall receive mailed notice. The estimated City Cost of said improvement is $771;395.88,. with an Assessable Cost of 5786,104.12, for the total estimated cost of $1,557.500.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: July 27, 1999 Gary D: Plotz, City Administrator PLEASFa NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BET - TER INFORMED OF A TRUE REPRE- SENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, JULY 29TH, 1999 AND THURSDAY, AUGUST 5TH, 1999. 60,62 M RESOLUTION NO. 11282 • REVISED RESOLUTION ORDERING IMPROVEMENT LETTING NO.7 PROJECT NO. 99-10 WHEREAS, a resolution of the City Council adopted the 27th day of July, 1999, fixed a date for a Council Hearing on the improvement of Trunk Highway 15 South and Denver Avenue SW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, concrete islands, traffic signals, bituminous base, bituminous surfacing and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1999. 1. Such improvement is hereby ordered as proposed in the resolution adopted the 27th day of July, Adopted by the Council this 10th day of August, 1999. Mayor • City Administrator RESOLUTION NO. 11283 REVISED RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5031 • LETTING NO. 71PROJECT NO. 99 -10 WHEREAS, cost has been determined for the improvement of Trunk Highway 15 Sout' id Denver Avenue SW by construction of storm sewer, sanitary sewer and services, waterma id services, grading, gravel base, concrete curb and gutter, concrete islands, traffic s is, bituminous base, bituminous surfacing and appurtenances, and the bid price for such impro lent is $1,497,870.59 and the expenses incurred or to be incurred in the making of such imprc onent amount to $314,552.82 so that the total cost of the improvement will be $1,812,423.41. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $862,382.09 and the portion of the cost to be assessed against benefited property owners is declared to be $950,041.32. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2000 and shall bear interest at the rate of 10 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith • calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 10th day of August, 1999. Mayor City Administrator n cj l'IIMI'II lU 361`1' -- - ASSFSSMIITIKOII NO. 5031 - -- - � �- LETTING NO. 7 /1'KOJECT NO. K -10 TRUNKIITGIIVAYI5SOUilI &UENVERAVESV BY CONSTV 217 : ON OF STORM SEVER, SANITARY SEVER h SERVICES, V ATFJLMAJN k SERV GRADING, GRAVFL BASE, CONCRETE CURB IS GUTIPR, CONCRLRY MANIK TRAFFIC SIGNALS, BITT/SIINOUS BASE, BTfUMNOUS SURFACING h APPURTENANCES 3 ISLY3N SIEB "1' /STORM SFWFKCuKI' 11% 1'13X31 COIANfIT1 BY: C. RwF S 132,060.00 $ 23,510,W I TRAFFIC SICNA C(nT M, Z, TRAILCOSTPFREAGI 0f 11E0 BY: J. ROEIHERG NUMBER OF YEARS: to ADOPIEDt REVISED: whom INTEREST RATE ACCOUNT NO. CTTYPIDNO. MAISIE R ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADOMONORSURDIVISION THIS PROMFEE.T TH IS SIFET LSTORY DENVER FRONT PST DENVER STREET I, Slow SIGNAL UNITS TRAFFIC SIGNAL 'TRAIL UNIT iRn1L TOTAL ACTIVE ASSESSMENT COUNTY PID NO. 1 12 1L1001Al20 WALMARTSTORES DW II%`Y 135 STORE /1713 PROPERTY TAX DEP #011 BENTONV AR 0716/013 LOTS I h S. RLOCK I, Di 0.0010 AUGUSTA VI SN22 PALMARTSUBDIV51ON 404.49 f 62,66810 987.00 f 154917.39 0.06 $ 10,564.80 f f 226,15079 2 j 12- 116362110136 MINNEMINE CREDIT UNION HS0 HVY 15S ISIS SUSURBAN AVE LOT 4 KOCK 1, 0 5¢2020 ST'Pn UL MN 9suY VALMART SUN%VNR IN 216.00 S J1,465.Itl 0lw f 0.0000 $ S 5 _ 114(15. 1 1!1_14_WM WIG UAYR IN 11111N1N g11Rl' 11>(IIIWI'I5f I11'I In, BLIX:1.1 DI NR:(%1.ET MAIL, 13)25 WIG MINNEAPOLIS SIN S3 COUNTY FAMMARKEl39A(:E 403.24 S 62,47177 35236 $ 54 }91.47 0.337E S 44,62).14 3570% $ 1,418.06 f I7Q 106.45 4 12 1 lb)009 -0010 DAYTON HI3OSON CORP 136GIIVY155 M N)COL ET MALL LOT IT, KOCK I 23.3750020 MINNEAPOLIS SIN S6 COUNTY FAM MARKETPLACE 8471 f 11,12474 74.01 f 11,161.10 0.0710 1 f 9 ,374.61 7.50% f 1,768.50 S 15 ,736.65 5 121163001-0Ok RYAN COMPANIIS 13M HWY 155 700 INTERNATIONAL CENTRE 900 2NDAVE SW LOT IA, BLOCK I, 13325.0030 MINNEAPOLIS MN S 0 COUNTY PAM MARKETPLACE I10b9 S 17,149.66 %.73 f 14,985.19 0-0928 $ 12,249.49 9.80% f 2,310,84 f 46,695.69 6 1211630090068 RYAN COS/PANR3 0301117E 155 700 NIEANATIONAL CENTRE 9002ND AVE SW LOT N. BLOCK I 23325.0050 11IINEAP(riE SIN 55682 COUNTYFABt J1ARKETPIACE 12.45 f 12, 7L05 f 11,162.% 0.0691 f 9,124.62 7.30% $ 1,721.34 S 34,763 -67 7 121163 0050 RYAN COMPANIRS 13H311VY 155OIITH 768 INTERNATK3NAI. CENTRE 9002ND AVE SR LOT 3, BLIXAI 31.3noos0 MINEAKWIS MN 55682 COUNTY FAIR MARKET PLACE 297.06 f 46024.10 25958 1 40,21775 0 -2489 f 12,973.63 26.30% 1 6,70154 S 125,11651 1 121I63GW0060 RYAN COMPANIES 131011WY 155OVD1 711014( MI NATIONAL CENTRE 1002NDAVESV LOT 4, BLOCK I 0.313.0068 MINEAPOLb SIN 55102 COUNTY FAM MARKETPLACE 46-31 f 7,174-86 40.47 $ 6,169.61 0.0387 $ 5,134.79 4.10% $ 966.78 f 19,536.03 9 1] - 116-36010070 RYAN C014PANIES IMO HRT IS SOUTII 700 BTTERNATIONAL CENTRE 900IND AVE SO LOTS. BLOCK I, D.325.0070 5.@lNPAPOI$ f4N s5682 COUNTY PAM MA0. ETPIACF 24.85 f 3,849.93 2171 $ 3,764.11 0.024 f 2 210% f 518.76 f 10,412.75 10 17116 - 360304(0 RYANCOMPANMS 1303TWY 155OLMI 768INiERNATK#iAL CENTRE 9W2NDAVESV LOT 6. BURK 1 23.3250040 MNNEAP016 NN 55682 COUNTY FAIR MARKETPLACE 36.14 1 5,599.89 31.58 1 1 4,893.351 0.0303 f 3,999 -83 310% f 754.56 f 15,247,64 II 12.1163603-0090 RYANC3MPANMS 1390 1568 15 5O13D1 )OONIERNATIONAI CENTRE YW lNU AVE SA 11YT7,BItX:K1, MINNFAKII E SIN 51101 CININTYYAIR StARKFI'1'1.5'Y /I a5 S 6,12117 Itl.4Y_ f_ 9 ,%l 11 001M1Y 5 4,171.10 _ 1,yO% f _'712b2 S__ _ _IR,lq p, 41 SA - 5031 - P4IBe 1 013 I COMPILED BY: C RI COMPUTED BY: C KmicPWW ASSESS rNT ROLL HO. 5041 LETTING NO. 7 /PROJECT NO, 99.10 TRUNK SUCJ WAY 15 SOUTH k DENVE5 AVE SW BY CONSTRUCTION OF STORM SEWER. SANTTART SEAR R SERVICES, WATIMILUN k SERV GP AMG, CTI.AVEL BASE, CONCRETE CURB k GUTTER. C ONCRM 61ANDS, TRAFFIC SIGNALS, BITUMINOUS BASE. BITUMINOUS SURFACING k. APPURTENANC39 5 150516 STREET /STORM SEWER C OST PEA PR OT 5 13 TRAFFIC SIGNAL COST PM EACHH CHECKED BY: J. ROUPSEIG 5 23.%DM TRAIL COST PER EACH NUbIRER OF YFAR5: 10 ADOP2ED REVISED'. 01/1026 INIEIIFSTRATF: TRAFIC TRAIL TOTAL ACTST SIGNAL UNIT TRAIL ASSFS.SMFNT ACCOUKI NO, COY PIDNU. NAME k ADDRESS OF PROPERTY OWNFR LEGAL ISESCRIPION AT� OR SUBDIVISION THIS FRONT FEET THU!FEET kSTORJvI DPNWR FRCNTFEET ISENVEII STREET kSTORM SIGNAL UNITS COUNTY ND NO 12 w116- 1g5p10 'HIE I UGI"m T1ON BOARD 2CE14TURY AVE SE CJORDGEWATEACOLLEGE THATPTOPLOT316k IISOP 2CPNTURYAVESE EXT OF CENTURY AVE EX I AC D3 .000 HUfCI P SON MN 5530 N S W COR OP LOT H k EX 0.00 $ 0.00 $ 0]000 S 26,412.00 0.00% S 5 26,612.00 IM X W, AM. PLAT ST•-G IILfl 52.25AC 13 WIIbnLSlplp APPIEISU'S AMERKAN LIMITED IXBHWYHS PARTNERSHIP Of 1CBNNEKYTA 4551 W 10IIH ST, SIRES 100 LOT 1, IUACK L OVERT AND PARR 6 (6N1 APFLEDF 3AODFFION 0.00 $ $ 0.0700 S 7 %I.IO O.OD% S S 3, 961. RO 14 01 -I ILH[I[1010 CFTY GP HUTCH]NSON -HAHC 1011 HWY HS HIUI'C!!B6ON AREA I IEALTH (YlJTPA AIL THAT PART OF LOTS 16 k I I 111 HAS, N ST SE N OF EXTENSION OF CENTURY 23121.0110 HUTCIIONSON MN 553M AVE, AUD PLAT LOT I3, AUD. OW $ S 01000 5 26,412A0 0.00% S $ 26,412.00 PLAT SECTION I IWn CC HUCHNSON AREA HEALTHCENTFA ATTN: PI ILL GRA V !% 1011 IIW 15$ 111 I1NV1N \IN 55150 1s OJ- 116Mp4W211 6093 HWY IS HUTCHINSON AREA HEALTH CENTER PART CW WIS 16& 11 N OP III HASSANST5E EXTENSION OF CENTURY AVE n1H.ow HUTCHINSON MN 5530 AID. MT WT IS AUD. PLAT 0170 $ $ 02000 5 26,112.00 O.DD% S S 26112.00 SECTIO 2 -I I6H CC HUTCHINSON AREA HEALTH CENTER ATTN, PHI. GRAVES IA1 HWY 155 HUTCHINSON MN 553W 16 WIIb290NWX1 QTY OF HUTCHINSON. HAHC 1095 HWY 155 - HUTCI@ AREA HEALTH QNTEC PART OF LOTS 16 k IF N OF III HASSAN ST EXTENSION OF CENTURY AVE 21324.0150 HUTQTI2SON MN 5530 AUD. NAT LOT 15 AID PIAT 0.00 5 5 01000 S 2611200 0.00% S S 26,412.00 A114H CC HUfCHRLSOCN AREA HEALTH CENTER ATTN: PALL GRAVES 1091 WFIS S I IUlilIINSON MN 553W N 09-11629NMW40 QTY (W I {UTCEEN,SON. HA}IC IMHWY03 HUTCHINSON AREA HEALTH CENTER PART OT 1 OTS K k H N OF III HASSAN ST SE EYTE OF CENTURY AVE 251N.0160 HUTCHINSON MN 55550 AUD. PLAT LOT U. AUD. PLAT 0.00 S S Olm S 26,112.00 0.X0% S S 26,412.00 SECTION 71%29 CC HUTCHINSON AREA HEALTH CENTER ATTN: PHIL GRAVES 1091 HWY US HUIC3E60N SAN 3330 SA- 5031 - Pape 2 of 3 Adibb COMPIITD BY: C. Rlw C I`UTED MY: C. RICE CUECRFD BY: J RtgFBERG ASSESSMENT ROLL ND. M31 LEIIING NO. I/1MOJEGT NO. 99 -10 TRUNK IUGI[WAY 15 SOUTM I& I SFNV AVE SW BYC ONSEKU(, IIONOFSTORMSEVEK .SANITARYSEWER &SMVI .WAIT ALB& SMWCES, GRADING. GRA VFL BASF, CONCRETE (CURB & GUrrM CONCRETE LSLNM. TRAFFC SIGNALS, BITUMINOUS BASE, BTTUMINOUS SURFACING It APPURTENANCES f 154.9314 f 133 060.00 S 33.530.00 STREET /STORM SEWPJI COST PFJR F(%3T TRAFFIC SIGNAL COST PER E.A TRAIL COST PFR PACII NUMBEROFYEARS: IS ADOFTE13 REVISED. M /14/59 I REST RAIL: ACCOUNT NO. CITY PIP NO NAME III ADDRESS IW MR KTY OWNER LEGAL DE5CRIPIION MIDITIONOit StIlIll 11ON TU IS PRONTF ET TH IS STF2T &STORM DEM'F1l IRONT PEST DFIJVER ST REET &STORM SIGNAL UNITS TRAITIC SIGNAL TL RAI UNIT lRAII TOTAL. ACTIVE. A %SSMENI' COUNTY MD NO. IS 12- 11630014M() ERICYSON OI PROWLT 1 I HWY 155 1211 INDUSTRIAL W LOT 1, BLOCK 1 !).1W.WI0 IIUDSON WI 51014 HUTCHINSON MAIJ. 0.00 f S 0.0300 f I, %LBO 0.00% S $ 1, %I 80 19 12 16)0014M0 DEVELOPERS DrvER50'0'.D IMOHWY ISSOUD3 HISS OIAGRIi LLVD LOT I EX 3A AC, 111%:[3 331 = MORELAND HITS OI iIO NOII I IUTCHBJSON MALL 0.(10 S $ 0.1700 $ 22,450.20 0.00% S $ 22,450.20 A 1I- 11650014050 MCOONALD'SCOMOMTION 1091 HWY is P O BO %66RD AMFUMHAIIPORT LOT 2. NOC[I D.1m.mW CHIUYGO H. f0166 HUfCHD450N MAIL 0.00 f f 0.03 f 3, %1.80 0.00% $ S 3, %1,80 21 121161B0140m LOME ENTERPRISES ION HWY 15 5 I6 OAKWOOD LOT 3. BLOC[3, :)IW.NIO NEW U LM MN 56073 I IUTU@NSON MAI I. 0.00 $ S 0.03 S 3, %1.30 0.00% $ S 1,961.30 -- C IJ610014090 NOI A N RIS' F K MA IL A" Nov IIWY 155 _.. 31MWESTMCBEAVERRD I.OT 6, BLOCK I, R1W0010 lRIIY.MR011GAN IIMI I II)TCI 1R95PN MAI I. 0.00 $ f 0.11 f 11,142. 000% S _ _- - 3 17,I1.7.80 _ D 121Wb 14110 MAMft ULRISCOBORN IM0HWY155 1155E HWY 33 LOT I EX EM'OF N I2, POWX614 MAC[ 1, HUTCHINSON MALL 23.IM.m10 ST(3DUD" %503 KAT1 0.00 f f 0.14 S I8,4118.40 0-00% S f 18,188.40 24 1I 116]OU14U0 DEVELOPERS DIVF JISOqED Iml HWY 155 MSISCHAGRINBLVD LOT I M NIP, BLOCS I, 1).10I.C�J MORCLANDH OHIO 440U HUTCHINSONMALLPIAT3 Om $ $ 0.03 S 3, %1.80 0.00% S f 3, %190 25 llll6 5 0 014m DEVELOPERS DIVERSIFIED 1016 HWY 155 34555 UTAGRIN BLVD 13.1010050 MOREIAND HILLS 01 110 11BR HUTQ INSON MAIL. MAT I 0.00 $ f 0.03 S 3, %1.30 0.00% S S 3, %1.30 TOTAL ASSFS9MENTROUW31 1750.00 f 171,129.% 1924150 S M5,9N58 2.6165 f 319,1 %T / 100 -00% $ 2358000 3 YSO.GId2 SA- 5031 - Page 3 M 3 RESOLUTION NO. 11284 REVISED RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT • ASSESSMENT ROLL NO. 5031 LETTING NO. 7 1PROJECT NO. 99 -10 WHEREAS, by a resolution passed by the Council on the 10th day of August, 1999, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving Trunk Highway 15 South and Denver Avenue SW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, concrete islands, traffic signals, bituminous base, bituminous surfacing and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 24th day of August, 1999, in the Council Chambers at City Hall at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the • hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 1999. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 10th day of August, 1999- Mayor • City Administrator PUBLICATION NO. • NOTICE OF HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5031 LETTING NO. 7/PROJECT NO. 99 -10 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 6:00 P.M. on the 24th day of August, 1999, in the Council Chambers at City Hall at Hutchinson, Minnesota, to pass upon the proposed assessment for the improvement of Trunk Highway 15 South and Denver Avenue SW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, concrete islands, traffic signals, bituminous base, bituminous surfacing and appurtenances. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Administrator. No interest shall be charged if the entire assessment is paid by November 15th, 1999. You may, at anytime thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31 st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 10 percent (plus or minus) per year. The right to partially prepay the assessment shall be until November 15, 1999. The proposed assessment is on file for public inspection at the City Administrators Office. • The total amount of the proposed assessment is $950,041.32. Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting parry will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. 2. After the City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for questioning of the City's witnesses will be followed with the objectors witnesses. 40 3. The objector may be represented by counsel. PUBLICATION NO. • ASSESSMENT ROLL NO. 5031 LETTING NO. 71 PROJECT NO. 99 -10 PAGE 2 4. Minnesota rules of evidence will not be strictly applied; however, they may be considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. 5. The entire proceedings will be tape recorded. 6. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or City Administrator within 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may, in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting the requirements of the law and the resolution adopted under 0, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. Plotz, City Administrator City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, AUGUST 10TH, 1999 AND TUESDAY, AUGUST 17TH, 1999. • 0 • I Parks. Recreation &c Communitv Education 900 Harrington Street Sk% Hutchinson, AIN 55350 -3097 320- 587.29751Fa 320- 2344243 MEMORANDUM TO: Mayor and City Council FROM: Dolf Moon, Director PRCE Mary Haugen, Operations Manager PRCE RE: Civic Arena Bleacher Bids DATE: August 5, 1999 The bid opening for replacement of the Civic Arena bleachers was held Thursday, July 29 at 2:00pm. The following bids were submitted: Nelson Construction — Willmar $189,900 Vos Construction — Green Isle $186,157 E.J. Pinske Builders — Gaylord $185,000 The consulting engineering firm of Bonestree, Rosene, Anderlik, & Associates has reviewed the bids and the qualifications of the bidders. Their recommendation was to accept the low bid of $185,000 from EJ Pinske Builders. Pinske has done a number of projects locally including the construction of the Recreation Center in 1985. Based on the engineer's recommendation and our past experience with Pinske, we recommend that the Council accept their bid, authorize the City to enter into the agreements necessary to begin construction, and to waive any applicable local building permit fees. Mnlc an ,,dcd paper On Bonestroo Rosene 0 Anderlik & Associates Engineers & Architects August 02. 1999 Honesrroo 'osene. Anderl k and Asmaares. Inc IS an Alhrmative Action; Eoual Ooportuniry Emote yer Prmcrpau _= G aones[roo. PE. • Josepe C Anderllk, PE • Marvin L. Sorvala, PE. Glenn R C 'E • +,Derr G Schdn¢nt, PE • Jerry A. Bourdon. PE. - Robert W 'osne PE Y¢nard E. Turner, PE. and Susan M. Eberlm. CPA, Senior Consuttants Assouam'^nuoatt - Howard A Sanford, PE. Keith A. Gordon. BE. • Robert R Pefferle, PE. Richard J/ :ester. PE •oared O LoSXota. PE. • Robert C Russek, A.LA. • Mark A. Hanson. PE. Michael T 'autmann. PE. • Ted K. Field, PE. • Kennem P Anderson, P.E. • Mark R. Rolfs. PE. Sidney P Aamson, RE. L.S. • Robert F. Korsmlth • Agnes M. Ring • Allan RRk Schmdr, PE. Offices: S: Paul. RocGOter, Willmar and St Cloud. MN • Milwaukee, WI Wrestle: I.v ooheitrod.com P- ' J "JED AUG 4 -1999 0 Honorable Mayor and City Council City of Hutchinson 111 Hassan St SE Hutchinson. MN 55350 -2522 Re: City of Hutchinson Civic Arena Bleachers BRA File No. 233 -99 -101 Honorable Mayor and City Council: CITY OF t1UYCHJNSW Bids were opened for the project stated above on July 29, 1999. Transmitted herewith are IQ copies of the bid tabulation for your information and file. Copies will also be distributed to each bidder. There were a total of 3 bids. The following summarizes the results. Contractor Bid Amount Low E J Pinske Builders Inc. $185,000.00 #2 Vos Construction Inc. $186,157.00 #3 Nelson Construction $189,900.00 The low bidder on the project was E J Pinske Builders Inc with a base bid of $185000. This compares to the engineers estimate of $200,000.00. These bids have been reviewed and found in order. Therefore, we recommend that the project be awarded to E J Pinske Builders Inc for the base bid amount of $185,000.00. Vos construction submitted a voluntary deduct alternate for bleachers of $21,000.00. If you were to pursue this alternate you would need to first review its legality with your city attorney, and second, offer the low bidder the option of bidding that item also. Additionally, Bonestroo would need to review the product for meeting minimum design criteria. Should you have any questions, please feel free to contact me. My direct dial phone number is (651) 604- 4744 Sincerely, B 3 STR OSENE, ANDERLIK & ASSOCIATES, INC. Paul J G on • Enclosures PJG: lac K v33v339910V Word c ientbidublvdda 2335 West Highway 36 • St. Paul, MN 55113 • 651-636-4600 ■ Fax: 651-636-1311 fil Bonestroo Rosen Project Name: Civic Arena Bleachers 1 hereby certify that this Is an exact n Anderlik & Project No.: File No.: 233- 99-101 reproduction or bids received. Associates ENIneers s A chi Bid Opening: July 29 1999 at 2:00 pm, odst Owner: City of Hutchinson Paul J. Gannon Registration No. 18025 Bidder No. 1 Bidder No. 2 Bidder No. 3 E J Pinske Builders Inc Vos Construction Inc Nelson Construction Item Num Total : Units ay Unit Price Total Unit Price Total Unit Price Total Base Bid 1 Civic Arena Bleachers for the Lump Sum of: LS 1 $185,000.00 $185,000.00 $186,157.00 $186,157.00 $189,900.00 $189,900.00 Total Base Bid: $185,000.00 $186,157.00 $189,900.00 Total Base Bid: $185,000.00 $186,157.00 $189,900.00 Contractor Name and Address: E J Pinske Builders Inc Vos Constriction Inc Nelson Construction 115 Main Ave 19063 -371st Ave 123 Benson Ave E PO Box 2 Green Isle, MN 55338 Willmar, MN 56201 Gaylord, MN 55334 Phone: 507- 237 -2177 (1507) 326 -7901 (612) 235 -4123 Fax 507- 237 -5280 (507) 326 -3551 (612) 235-4131 Signed By: Ian L. Sing Daniel L. Vos Mark Nelson TIBe: Vice President SecJFrea. President Bid Security: Bid Bond Bid Bond Bid Bond Addenda Acknowtedged: one one none r1 L_J 0 I TO: FROM: DATE: RE: Parks. Recreation & Community Education 900 Harrin¢ ton Street SW Hutchinson. \IN F5350 -3097 320.587- 2975/Fat 320 -234 -1213 MEMORANDUM Mayor and Council Dolf Moon, Director PRCE August 5, 1999 Bleacher Project In June, I presented the preferred option for the bleacher replacement project. This option included a number of components related to the bleacher plans and specifications. The option was approved by the Council with an estimated cost of $278,500. Staff has further refined the estimated cost and we are seeking authorization to move forward with the components previously identified in itallics. Bleacher Project $278,500 Bleacher Bids $185,000 Engineering — construction phase $ 3,700 Player Boxes $ 10,700 Scoreboard $ 100 Heating $ 7,000 Water Treatment $ 7,000 Resurfacer Room 6$ 6,500 Sub Total $280,000 Deduct $ 5.000 Acrylic & posts to rink 92 TOTAL $275,000 �Io , Pnmcd on wand px,, - Memorandum TO: Mayor and Council FROM: Gary Plotz, City Administrator RE: 1999 Excellence Plus Objectives DATE: August 5, 1999 At the City Council retreat held on May 17, 1999, the Council members present generated a list of significant issues that the City of Hutchinson is facing and will continue to do so into the future. From the list, the Council generated drafts of possible organizational objectives to address these issues. The draft objectives were further refined by Dick Lennes of Designers Unlimited and presented to the City Administrator and Directors for further review. After much discussion, the Directors are presenting to the Council their recommendations for the 1999 Excellence Plus objectives. At the August 10 regular Council meeting, the directors will be making a presentation of the proposed objectives to the Council. After the presentation, the Council will be asked to consider adopting the objectives or recommending any necessary changes or revisions to the Directors. If necessary, further discussion with the Council can be scheduled prior to adoption of the objectives. The proposed objectives are attached for your review and consideration. A copy of the current Excellence Plus objectives are also herein enclosed for the Council's review. Enc. •III 1-e r � r r. n r r. � • r r i � r City of Hutc] nson Year 20C -2(' 5 Community Development 1 Take action that results in incremental minimization of the traffic flow problem wi a tl _iy limits of Hutchinson by December 31, 2005. John Rodeberg 2 Continue to implement and review the phases of the staged development plan eac ear through December 31, 2005, that addresses development priorities, access management, . i infrastructure comm :c :. °nt. Julie Wischnack 3 ImI a drug prevention/law enforcement program in collaboration with other governmental units by ID ember 31, 2003. Steve Madison 4 Review anu ,adopt each year a visionary philosophy that addresses purpose, values, vision, and competencies needed to maintain community vitality well in the 21" Century. 5 Facilitate, by December 31, 2005, systematic implementation of technology development throughout the city. Julie Wischnack 6 Identify and implement new, or revise or eliminate programs for community and neighborhood development by December 31, 2000. Christie Rock 7 Implement a Sustainable Communities initiative and revisit it each year through December 31, 2005. Christie Rock Finance 1 Implement by phase, through December 31, 2005, a budgeting and allocation process that supports communication, justification, accountability, and measurability as the Council strives to address community needs well into the future. Ken Merrill 2 Require, through December 31, 2005, a written five -year financial impact on all expanded projects and/or programs exceeding first -year costs of $15,000 prior to Council approval. Ken Human Resource Development 1 Implement, by phases each year through December 31, 2005, a comprehensive employee development system that adequately addresses recruitment, retention, comprehension, and growth development. Operational Efficiency 1 Direct a cost analysis of 5 -10 most appropriate programs and/or processes each year through December 31, 2005. Ken Merrill 2 Develop a prioritized list of services to be enhanced, maintained, reduced, or eliminated in terms of cost, quality, and/or quantity each year through December 31, 2005. Doff Moon 3 Create, in collaboration with area governmental units, a role identification plan by December 21, 2003, that will minimize overlap, fill gaps, and place responsibLty where it best fits. Dolf Moon 4 Implement through December 31, 2005, a semi - annual Excellence Plus Feedback system from City administration. 5 Implement each year, through December 31, 2005, an on -going analysis followed by decisions on what kind of enterprise businesses the City of Hutchinson should be managing. (i.e. public utilities, municipal liquor, water & wastewater, etc.) Randy DeVries & Neil Wegner 8/03/99 8 (2 , Excellence Plus Objecfives • 0 City of Hutchinson Year 2000 -2005 Community Development 1 Take action that results in incremental minimization of the traffic flow problem within the City limits of Hutchinson by December 31, 2005. 2 Continue to implement and review the phases of the staged development plan each year through December 31, 2005, that addresses development priorities, access management, and infrastructure commitment. 3 Implement a drug prevention/law enforcement program in collaboration with other governmental units by December 31, 2003. 4 Review and adopt each year a visionary philosophy that addresses purpose, values, vision, and competencies needed to maintain community vitality well in the 21 Century. 5 Facilitate, by December 31, 2005, systematic implementation of technology development throughout the city. 6 Identify and implement new, or revise or eliminate programs for community and neighborhood development by December 31, 2000. 7 Implement a Sustainable Communities initiative and revisit it each year through December 31, 2005. Finance I Implement by phase, through December 31, 2005, a budgeting and allocation process that supports communication, justification, accountability, and measurability as the Council strives to address community needs well into the future. 2 Require, through December 31, 2005, a written five -year financial impact on all expanded projects and/or programs exceeding first -year costs of $15,000 prior to Council approval. Human Resource Development 1 Implement, by phases each year through December 31, 2005, a comprehensive employee development system that adequately addresses recruitment, retention, comprehension, and growth development. Operational Efficiency 1 Direct a cost analysis of 5 -10 most appropriate programs and/or processes each year through December 31, 2005. 2 Develop a prioritized list of services to be enhanced, maintained, reduced, or eliminated in terms of cost, quality, and/or quantity each year through December 31, 2005. 3 Create, in collaboration with area governmental units, a role identification plan by December 21, 2003, that will minimize overlap, fill gaps, and place responsibility where it best fits. 4 Implement through December 31, 2005, a semi - annual Excellence Plus Feedback system from City administration. 5 Implement each year, through December 31, 2005, an on -going analysis followed by decisions on what kind of enterprise businesses the City of Hutchinson should be managing. (i.e. public utilities, municipal liquor, water & wastewater, etc.) 8/05/99 ;? C. 1998 Excellence Plus Objectives Community Development 1. Facilitate the creation of at least 50 Hutchinson permanent manufacturing full-time jobs per year through 2001. 2. Implement a system to insure City comprehensive planning as an on -going process wir appropriate yearly revisions by 2002. Community Involvement 1. Implement a minim of three methods for on -going communication with the residents of Hutchinson beginning in 1997 and continuing through 2001. 2. Use at least two separate methods to annually measure resident perceptions of City service issues through the year 2001. ]Finance Design and implement a formalized General Fund budget process that begins no later than February 1 of each planning year that conforms to the following criteria: • Develops revenue and expenditure calculations simultaneously in a format approved by the City Council. • Maintains a "personnel: 1000 est. population" ratio not to exceed_. (to be determined) • Generates a % FTE increase in personnel category, a % per personnel FTE increase and longevity that does not exceed 1.5 times the most recent CPI increase. • Produces a priority list of capital items by department itemized in the two categories of "Replacement" and "New ". • Presented to the City Council in scheduled workshops using the approved format no less than quarterly of each year. 2. Reduce the City Debt Service from 43% to 30% of the total annual tax levy by 2002. 3. Project a five -year financial impact on all projects and programs exceeding $15,000, fast year cost to be implemented through 2001. Human Resource Development 1. Implement, by 2002, curriculum in four separate "skill sets" to be offered as classes for City employees. 2. Implement at least five City-wide policies relating to employee recognition, tuition reimbursement, personnel advancement, education/training, and community involvement by 2002. Operational Efficiency 1. By October 31 of each year, each department will present to the City Council a program cost analysis and level -of- service analysis for a minimum of one -fifth of the department's programs, 2. Each department of the City will demonstrate by November 30 of each year at minim one measurable improvement that reduces expenditure, increases customer service, and/or reduces implementation time. Y -c, CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson City Council • From: Julie Wischnack, AICP, Director of Planning/Zoning/Building Date: August 5 1999 — Meeting Date August 10, 1999 Re: Barry Barton — Mini Storage Buildings - Conditional Use Permit Issues — 107 School Road In September of 1998, a conditional use permit was issued to construct 6 mini - storage buildings in the C-4 (Fringe Commercial) District. Staff has received complaints regarding the status of the project: and has communicated the outstanding issues to the property owner. Issues include: timing of construction, fencing, gate. parking lot pavement. and certificate of occupancy. Timing of Construction The Conditional Use Permit outlines a condition. which states "four buildings will be constructed at this time with the remaining two buildings constructed within 2 -3 years'. The site has had two buildings constructed and two concrete pads poured. The owner's letter states that the construction crew will not be available this fall for the additional buildings. The property owner also feels this condition was a "guide line" as opposed to a requirement. • Fencing and Gate The plan provided by the applicant presents a fenced enclosure surrounding the area and a gate on the western portion of site. The September 4, 1998 memorandum from the Planning Commission to the City Council requires the fencing to be installed. The September 15. 1998 meeting minutes also document the fencing requirement. The owner's letter of July 28, 1999. thought this was a part of a 3 -year plan. after all of the buildings were constructed. Parking Lot Pavement Section 10.02 of the Zoning Code requires paving of the parking lot. Currently, there is a large area of exposed gravel on the northern portion of the site. Certificate of Occupancy The buildings have not received a certificate of occupancy from the building department. There has not been a final inspection of the office area and the conditional use permit requirements have not been met. The property owners letter states that there are 40 occupied units on the site. Technically, there may be no use of the building prior to the certificate of Occupancy being issued. Request Staff is requesting the Council's direction in the matter. 40 Cc: Barry Barton, 19272 Lace Avenue, Hutchinson MN 55350 -� JG r 07 ICJ Ccal K 1 1 ZO' X LCe � BYE . 1 ,G X LOO CIJS. 1.00 w _J G FF N C.c o W !L, SCALE I 4G4' QD 3 \V� • • 1 I I I rl I _J 1 SCA L E : 1 ". 60' n,5 roi J rtiv.a _� r�re.R 40' X, t00 BIDS, I�'* 7 1 � sa'x soo' !1�• rl Y J 'JOB X Leo' �1i�, w - s4 FNIGQ oN !L. G 37 -3>f LJ C July 19, 1999 Berry Barton 19272 Lace Avenue Hutchinson MN 55350 Hutchinson City Center 111 11a Street SE Hutchiamn, MN 55350.2522 320. 597- 5151/Fu 320-234 -4240 Re: Consmlction of mini- storage buildings at 407 School Road Dear Mr. Barton, • The City has been reviewing the conditional use permit and building permit for the above - identified property. During the review of your conditional use permit a number of items were required, that have not been accomplished: 1. A plastic coated chain link fence and gate were to be installed. 2. The parking lot area must be paved. (Section 10.02 requires that all parking lots and access drives must be covered with an all weather surface. An all weather surface would be a 6 inch gravel base and 2 inch bituminous surface.) 3. Four buildings were to be constructed in 1999. The remaining two were to be constructed in 2 -3 years. If you have changed your plans in any way, you must inform the City in writing. This information would then be forwarded to the City Council. The City will not issue a certificate of occupancy for the structures until these items are completed. If you have any questions, you may contact me at 234 -4258. Please respond to this communication by July 28, 1999. Sincerely, Julie Wischnack, AICP Director of Planning/Zoning/Building Primed on recycled paper - _] River View Storage 7/28/99 407 School Rd. NW Hutchinson, MN 55350 Tel: 587 -6399 Julie Wischnack, AICP City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 Dear Ms Wischnack. Our plans for building our mini- storage facility was originally based an the inclusion of temporary outdoor storage. When the city preferred we would not have outdoor storage, we simply rearranged the order of construction of the buildings. We did not think this was of much importance since we still hope to complete our facility in 3 years. Our plans were to try to the bast of our ability to erect 4 buildings this year. This was merely a guide line. We have completed 2 buildings. We were hoping to erect at least 1 more building this year but as it has turned out the erection crew which specializes in mini - storage construction is completely booked through fall. We have no choice now but to book our next buildings for the sprmg of 2000. The foundation for the last 2 buildings on the north end can not be completed until we are certain of the sizes of units which will be placed on these cement foundations. Cement anchors need to be placed according to unit sizes. We simply can not determme the unit sizes at this time. Therefore, until we are very certain of the firWre needs of the public, we must wait. Likewise, the paving around the north end will also have to wait. However, we have paved the surroundings of the 4 building area to the south already. Regarding the issue of a gate and fencing, this was also an item we wanted to originally include in our 3 year plans because of possible security concerns in the future. Fencing is something which has to be one of the last things we implement after all buildings have been erected. The gate is something we may try to install earlier. We believe what has been accomplished on our project since oniv last fall until now is nothing short of amazing. We currently have 40 units occupied at our new site. That's almost half the units in our 2 new buildings. We have filled a need for the Hutchinson community just in time. It is commonplace for mini- storage facilities to be built in phases. We want to get it done, but more important, we want to get a right. We hope this clarifies any questions the city may have regarding our project. Sincerely, Barry J. Barton, Pres. Hutchinson Citv Center • 111 Ha n Mreet 5E Hutchinson... \IN 55350 -2522 320 - 587- 5151lFas 320- 231 -4240 MEMORANDUM • DATE: September 4, 1998 TO: Hutchinson Planning Commission FROM: Hutchinson Planning Staff SUBJECT: CONSIDERATION OF REQUEST FOR CONDITIONAL USE PERMIT REQUESTED BY BARRY BARTON TO CONSTRUCT STORAGE BUILDINGS IN THE C -4 (FRINGE COMMERCIAL DISTRICT Pursuant to Section 6.07. of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY: On August 19, 1998, Mr. Barry Barton submitted an application to consider a conditional use permit to construct storage buildings in the C -4 (Fringe Commercial) District located at 407 and 411 School Rd N. The property consists of approximately 2.4 acres formerly occupied by a farm implement sales lot which lies north of Hwy 7 near the intersection with School Road North. This property lies in a transition zone between commercial and residential uses. The site is bounded by a Burger King fast food restaurant on the south, an automobile dealership on the east, a 24 unit apartment complex on the north and a substantial development of single family homes to the west and northwest across School Road North. The site is also impacted by a 200 plus unit manufactured home park to the north and the McLeod County Heritage Center to the southwest. FINDINGS OF FACT: The required application was submitted and the appropriate fee paid. notices were mailed to the surroundine property owners as well as published in the Hutchinson Leader on Thursday, September 3, 1998. The property is zoned C -4 Fringe Commercial District and storage units of the type proposed are allowed by conditional use permit. In addition to meeting the criteria for conditional uses, the development must meet building setback requirements of 25 feet from a street right -of -way, 20 feet from interior lot line, and 50 feet from a residential zoning boundary. (as per Section 8.12, Hutchinson Zoning Ordinance) Additional requirements include screening requirements from residential zoning districts, landscaping of setback areas. parking requirements. lighting requirements. and other provisions of Section 10 of the Zoning Ordinance. .APPLICABLE ORDINANCE REGULATIONS: Section 6.07 B (2) of the Zoning Ordinance provides that a conditional use permit may be granted only if evidence is presented by establish that the following criteria have been met: a) That the proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility �t hich is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; and - PnmN on recvclN paper - That the proposed building or use «iIi not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions. utility facilitir and other matters • affecting the public health, safety and general welfare. and c r That the proposed building or use will be designed. arranged. and operated ; permit the development and use of neighboring property in accordance with the appiicr strict r ulations. RECONDIENDATION: UNANIMOUS CONSENSUS SPLIT X After lengthy discussion, the Planning Staff remained divided and ever ;oncludeu that even with conditions listed below. NO RECOMMENDATION for or against api , r would be made. CONDITIONS: Prior to the Planning Commission meeting the developer is to provide Landscape plan showing plantings and fence Provide lighting plan Hours of operation Provide 20' setback for 3' berm at 10:1 slope on west side of property to screen from residential Provide landscaping on the north and south > Provide timeline for construction of the remaining buildings CONSIDERATTONSIDIItECTI V ES Some of the factors affecting the general welfare of adjacent areas include: 24 hour operation of the storage facility with entry by motor vehicle may bring traffic and congestion through residential neighborhoods. i No attendant on duty a substantial part of each 24 hour period, together with the storage of large amounts of personal property may increase illegal activity and require additional police surveillance. The repetitive nature of the storage units makes it difficult to design an aesthetically pleasing structure and difficult to arrange structures in a aesthetically pleasing configuration. Proximity of the on -site water storage pond to the fast food operation (as proposed) invites deposit and accumulation of food containers, cartons and other trash. Adjacent multi- family dwellings, as well as the single family dwellings, may appear to be less desirable living locations and thereby diminish the rental value or market value due to the adjacent more intense commercial uses. Noise, fumes, and activity associated with increased commercial activity add an incremental level of activity which may be incompatible with residential living habits, particularly late at night. Additional considerations may be brought forward by residents attending the Public Hearing which is required for the consideration of a conditional use permit. TERMS: The City reserves the right to review all Conditional Use Permits at their discretion. cc: Barn Barton. property owner MINUTES • HUTCHINSON PLANNING COMMISSION Tuesday, September 15, 1998 CALL TO ORDER 4:00 P.M. The meeting was called to order by Chairman Dean Wood at 4:00 p.m. with the following members presem: Dave Wesdund. Joe Drahos, Jeff Jones, Bill Arndt and Chairman Wood. Absent: Jeff Haag and Jim Haugen. Also present: Bonnie Baumetz. Planning and Zoning, Marc Sebora, and Richard Schieffer, City Legal Counsel, Mark Henson. Building Dept., and John Rodeberg, Director of Engineering. 2. a) Consideration of minutes of regular meeting dated August 18, 1998. Mr. Wesdund made a motion to approve the minutes dated August 18, 19%. Seconded by Mr. Jones the motion tamed unanimously 3. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY BARRY BARTON TO CONSTRUCT MINI STORAGE UNITS WITH OUTDOOR STORAGE LOCATED ON SCHOOL RD. N.W. Chairman Wood opened the hearing at 4:01 p.m with the reading of publication 85219 as published in The Hutchinson Leader on Thursday. September 3, 1998. The request Is for the purpose of consideration of conditional use penmt requested by Barry Barton to construct mkti storage tmits with outdoor storage located on School Rd. N.W. Ms. Baumetz explained Mr. Barton was requesting to build six storage units located In a C•4 district with on site ponding. In this district storage units are conditionally pemllted. • The plamting staff was split on a recommendation due to lack of information. Ms. Baumetz said Mr. Barton has addressed some conditions and has submitted a landscaping plan showing the berming with hedges. Four buildings will be completed by May or June of 1999. The last two buildings will be completed In the next two or three years, in the mean time Mr. Barton was requesting outdoor storage in this space. Operation time will be the same hours as Burger King. Security will be plastic coated chain link fence and camera surveillance. The office will be open 40 hours a week. Eary Barton, owner, said this is a good location for storage units. It will be a secure facility, a benefit for the community. He would build the north and south and the two center buildings first. Mr. Barton said the pond would be built to the City engineer's recommendations with berming and landscaping. The pond shouldn't show from the street. The pond will be inside the fence Traffic is not an issue. Ed Doring, 1282 Rolling Oaks Ln., said he has no problem with the storage units, but does not want open-air storage. A concerned neighbor, Rolling Oaks Ln., said he was concerned with open storage. He was also interested in the location of the bens, fence, and trees. Harlan Langholtz. 1200 Rolling Oaks Ln., said he was concerned with run off. He doesn't want the pond on the south side. He would like to have the pond on the southeast comer. He would like the catch basin moved to the east. John Rodeberg said there are liability issues with ponding. If Bartons were to consolidate with Burger King, they would have to change their pond because laws have changed. A neighboring homeowner asked the provisions for lighting. Mr. Barton said the lights would be wecxed toward the building. I ER Dick Schierfer. lege! ;zcnsel, said code does not permit outdoor storage. C-4 zoning district has no provision for outdoor storage. Mr. Arndt moved to dose the hearing, seconded by Mr. Jones the hearing dosed at 4:56 p.m. Mr. • Arndt made a motion to recommend approval of the request without outdoor storag+ a adjusanem of moving the catch basin to the east, and noting all six units should be built wi three years. Seconded by Mr. WF stlund the motion tamed unanimously. b) CONSIDERATION OF PETITION BY BARRY BARTON TO VACATE. _ ND UT Y EASEMENTS LOCATED BETWEEN LOTS 1 AND 2 OF BLOCK 1, SORcNSEN MON Chairman Wood opened the hearing at 5:05 p.m. with the reading of publication = .20 as p nec in The Hutchnnson Leader on Thursday, September 3, and Tuesday September F 998. The ,West by Barry Barton is for the purpose of consideration of vacation of utility easem s locatec :tween Lots 1 and 2, Block 1, Sorensen Addition. Mr. Arndt moved to dose the hearing, seconded by Mr. Jones the hearing dosed at 5:06 p.m. Mr. Westlund made a motion to approve the request with staff remmrtxrdations. Seconded by Mr. Drahos the motion passed unanmouslyy. C), CONSIDERATION OF PErMON BY CITY STAFF TO VACATE DRAINAGE AND UTILITY EASEMENTS LOCATED IN OUTLOT B, ISLAND VIEW HEIGHTS SECOND ADDITION TO ALLOW FOR THE REPLAT TO BE KNOWN AS ISLAND VIEW HEIGHTS THIRD ADDITION. Chairman Wood opened the hearing at 5:07 p.m. with the reading of publication #5221 as published in The Hutchinson Leader on Thursday, September 3, and September 8, 1998 for the consideration of petition try city staff to vacate drainage and utility easements located in Outlot B, Island View Heights Second Addition to allow for the replat to be known as Island View Heights Third Addition. Me. Baunetz explained that originally the dedicated easements were pl atted. and the county cannot retard a repfat until original easements are removed. AUL Mr. Arndt moved to dose the hearing, seconded by Mr. Wesdud the hearing dosed at 5:08 p.m. W. Anu t made a motion to reoonunend approval of the request with staff recommerdatlons, seconded by Mr. Jones the motion passed unaninmety. d) CONSIDERATION OF PETITION BY RYAN COMPANIES US, INC. TO VACATE ALL THE DRAINAGE AND UTILITY EASEMENTS LOCATED IN THE V.H. JORGENSON SUBDIVISION. Chairman Wood opened the hearing at 5:10 p.m. with the reading of publication #5222 as published in The Hutchinson Leader on Thursday. September 3, and September S. 1998. The request is for the purpose of consideration of patibon by Ryan Companies U.S. Inc. to vacate all the drainage and utility easamenns located in the V.H. Jorgenson Subdivision. Me. Baumetz said the easements need to be vacated before repiatting Mr. Arndt asked how the wells on the property would be taken care of. John Payton said an approved licensed company would be capping bath known and unknown wells at this time. Mr. Drahos moved to dose the hearing, seconded by Mr. Jones the hearing dosed at 5:11 p.m. Mr. Drshos made a motion to reconsnend approval of the request with staff recommendabons. Seconded by Mr. Arndt the motion carved unanimously. e) CONSIDERATION OF AMENDMENT TO CITY CODE ^4APTER 11, ZONING ORDINANCE #484 SECTION 10.03 REGARDING PARKING REOUIF ND DENTAL CLINICS AND HOSPITALS Chairmen Wood opened the hearing at 5:30 p.m. with the reading of publication 95223 as published in The Hutchinson Leader on Thursday, September 3. 1998. The request is for the purpose of consideration of amendment to City Code Chapter 11. Zoning Ordinance #484, Section 10.03 regarding parking requirements for medical and dental clinics and hospitals. Ms. Baud -aid all the present facilities will meet the proposed requirements and also the hospital 2 • '015 HIGHWAY 7 WEST P.O. BOX 94 - UTCHINSON, MN 55350 (612) 587 -6399 To: Hutchinson Plannine Staff & Hutchinson Planning Commission Regarding mini- storage conditions: Marlow Priebe has updated the site plan showing a berm with shrubs along the west side of property. We will also be using a colored vinyl- coated fence along the west side which is more attractive in appearance. We anticipate placing 50 watt lamp lights under the eaves of the buildings to be spaced accordingly to add a degree of safety and security between the buildings. We will also need some type of overhead light at the entrance near the keypad display area. • Our current plans are to begin ground work this fall and have the concrete work, paving, fencing, office and 4 buildings completed by May or June of 1999 at the latest. We would like to reach a 70 to 80% occupancy rate before finishing the last 2 buildings. Our hope is this goal would be reached in 2 -3 years. The most important reason for waiting on the last 2 buildings is to see what type of unit mix of sizes will be needed at that time. It is impossible to determine future sizes of units at this time. Regarding min- storage considerations /directives: Our facility would not be in operation 24 hours a day. We expect with our control access gate system to open at 6a.m. and close at l 1p.m. This would be very similar to Burger King hours. Attached is an independent study regarding traffic at mini- storage facilities. We plan to eventually have approximately 240 units to rent at this site. According to this report, an average of 15 to 20 vehicles per day would be • considered average traffic at our facility. Our own 10 years of experience in this business confirms these numbers to be very reliable. '015 HIGHWAY 7 `:NEST RO. BOX 94 HUTCHINSON. MN 55350 612) 587 -6399 Our facility will be secured by both fence and building. Our gate will be controlled by a key pad which the tenant must enter their code in order to gain access. (see attached fence & gate literature) We plan to have some type of camera surveillance at the entrance as well. We are not certain at this time what our office hours will be but very likely it will be 40 hours or less. Our current Storage Center facility has not had any crime problems. It would be hard to imagine our new facility being any different especially since it will be totally secured. Our water storage pond will be enclosed within our fence. We do not see any form of trash around this area at the present time so we do not anticipate any future problems. Of course, responsibility for removing trash should be with those who generate the trash. Today, the modem mini- storage facility is different then just a few years ago. Buildings are more attractive in color and design. We plan to spruce up our office area with some brick on the exterior. The landscaping with shrubs also adds an added pleasing appearance to the entire facility. Conclusion: The reality is that mini- storage facilities are safe, quiet, create little traffic, provide a steady tax revenue and are pretty good looking. • ➢OCUMENT NI ER 294098 OFFICE OF Z ✓ CCIRlPY RE CORDER He EOD couRrr, HINNEs= CMMFIEO, F =Fa AND /OR RECORDED ON may 1 3 / , 1999 AT 9:06/) M. CARMEN OSTLIE MOLDER, RECORDER o4' INs'r ej-nd (J,"_ PAGR.9 �3 CASH CHECK N F /sC :9.50 G/G I PF RECD➢ Ns _ ?EruRN Y •'� A c JJI WC _ cc =NDER CITY OF HUTCHIlVSON APPROVED CONDITIONAL USE PERMIT On this 22nd day of September , 1998 following a public hearing conducted by the City of Hutchinson Planning Commission in the City of Hutchinson Council Chambers on September 15. 1998 . the Hutchinson City Council took action and hereby approves a Conditional Use Permit in behalf of: • Owner: Larry Sorensen PO Box 489 Hutchinson, MN 55350 Applicant: Barry J. Barton 19272 Lace Avenue Hutchinson, MN 55350 in accordance with the provisions of Section 8.12 of the City of Hutchinson Zoning Ordinance. The approved Conditional Use Permit authorizes the above named to; Construct 6 mini - storage buildings in the C--1 (Fringe Commercial) District located at 407 School Road North. in the following described parcel abstract - torrens) of land: Lots 1 and 2. Block 1. Sorenson's Addition And subject to the following conditions if any: • Outdoor storage is not permitted. • Water retention portion of the pond is to be moved to the East end of the pond ') --3>, PAGE TWO CONDITIONAL USE PERMIT • Hours of operation will be from 6:00 a.m. to 11:00 p.m. • • Four buildings will be constructed at this time with remaining two buildings consv d wi+hin 2 to 3 years. This Conditional Use Permit is valid for a period of six (6) months. after which the same s be t aed revoked in the event that any proposed construction, alteration or operation has no ;n started in accordance with the terms of the permit. A Conditional Use Permit is issued only to the property owner and/or applicant, and is non - transferable in the event of a later change in property or control, or for any other reason. The City of Hutchinson City Administrator is herewith directed to issue the appropriate permits pursuant to this Conditional Use Permit. By� Mayor, Ci of utchinson ��h l7, 19917, 19� Date PAGE CONDITIONAL USE PERMIT STATE OF MINNESOTA} OFFICE OF COUNTY OF MCLEOD } CITY ZONING ADMINISTRATOR I, the undersigned City Administrator in and for said County and State, do hereby certify that I have compared the foregoing copy with the original of record in my office; and find the same to be a true and correct copy of said original and of the whole thereof, as based on approved minutes of the City Council meeting held on September 22. 1998, and on record in the office of the City Administrator. WITNESS my hand this 17th day of March 1999. • City Administrator 0 CITY OF HUTCHINSON MEMO Finance Department .. • ► :: 1 �► : • l: • � : Ir • 1► 1 � • :. . • ' 111: 1• It would be requested the city council set a special workshop time to discuss 2000 budget and capital project requests on Tuesday, August 24 beginning at 4 p.m.. CITY OF HUTCHINSON PLANNING STAFF REPORT _ ---- -__,._ ------------- - -, To: Hutchinson City Council • From: Julie Wischnack, MCP, Director of Plan ning/ZoningBuilding Date: August 5 1999 — Meeting Date August 10, 1999 Re: Annexation application — Frank Fay The City has received an application for annexation in the Highway 7 East area. Frank Fay has been coordinating the application. Since this annexation process is very different from the 60 acre, annexation by ordinance process, staff has requested Dick Schieffer, City Attorney, describe and outline the process. Staff is providing this information to the City Council to allow feedback or questions concerning the process. Cc: Frank Fay • M MEMORANDUM TO: JULIE WISCHNACK -BY FAX PLANNING DIRECTOR CITY OF HUTCHINSON 111 HASSAN STREET S.E. HUTCHINSON, MN 55350 -2522 FROM: R. J. SCHIEFFER, CITY ATTORNEY RE: ANNEXATION, BY ORDINANCE, PETITION BY LESS THAN 100 OF OWNERS DATE: AUGUST 4, 1999 You have requested a memorandum regarding the procedures to be followed where annexation is contemplated by some but not all of the affected property owners and in which the owners of land directly abutting the Hutchinson City limits do not plan to join in the petition. • There is a procedure under Minn. $tat. § 414.033, Subd. 5 for handling such a petition. First, all of the land proposed to be annexed under this procedure must be platted, or, if it is not platted land, the proposed annexation must be 200 acres or less. The annexation process is started by a petition which includes the signatures of a majority of all of the owners of property within the annexation area. A few rules apply to the definition of 'owner. For land under a Contract for Deed, the contract purchasers are owners and the contract sellers are not. Blee v. City of Rochester 109 N.W. 2d 44 (1961). An owner or owners owing more then one parcel in the annexation area can sign the petition only once because the petition is supposed to represent the opinions of the beneficial owners of the land and not reflect the amount or the number of parcels of land actually owned. Op. Atty. Gen. 484 -e-1, August 28, 1969. A majority of the property owners is calculated by counting the total number of owners within the annexation area and comparing that number with the total number of owners signing the petition after application of the rules described above. See Op. Attu. Gen. 404-e-1, October 19, 1965. I understand that the City Planning Department, upon request, provides a prospective petition carrier with the names and addresses of all property owners J'� Julie Nschnack • Page 2 August 4, 1999 within the proposed annexation area. While this is not required by the statute, it appears to be a service which the city has the authority to perform. However, the responsibility for determining that all property owners are included on the list still lies with the petition carrier. The list compiled by the city is advisory only and is not conclusive in the event there Is a dispute among property owners as to the correct number and composition of the property owners. Within ten days after the petition is filed with the proper city official (the City Administrator or his designee), the petition carrier shall file a copy with the Minnesota Municipal Board (now, the State Planning Agency) with the Town Board in which the annexation area lies (or borders), the County Board of McLeod County, and the appropriate officer of any other municipality bordering on the land to be annexed. These filings are the responsibility of the petition carriers and it is my advice that these duties should not be undertaken by city employees for at least two reasons. First, this is a petition in which a city council may eventually be required to hold a public hearing, and make a decision, and therefore favoritism and the appearance of favoritism should be avoided at this stage of the proceedings. Second, time filings are jurisdictional and responsibility for an error in filing, which could lead to lack of Jurisdiction, must be bome by the petition carriers and the majority property owners, not city employees. • There is a ninety (90) day waiting period during which the Town Board of the town in which the annexation area lies, or upon which it borders, may file an objection to the proposed annexation. An objection must be served on the Minnesota Municipal Board (now State Planning Agency) and upon the annexing municipality, the City of Hutchinson. The ninety (90) day period begins to run from the date the petition is filed with City of Hutchinson, not the date when it is filed with the county and other municipalities. I understand that the Minnesota Municipal Board was in the habit of providing a proposed waiver which the town board could sign and file, in which the town would waive its right to object within the ninety (90) day period. The purpose of this waiver was to shorten the annexation process. It is my opinion that such a waiver is not valid and the city should wait the full ninety days even if the Town Board signs and files a waiver. An objection filed within the ninety (90) day period transfers jurisdiction of the petition to the Minnesota Municipal Board. The Minnesota Supreme Court has ruled that jurisdictional prerequisites which lead to a hearing before the Minnesota Municipal Board are foxed by law and may not be waived. See Town Board of Marshan v. City Council of CitV of Hastings 298 N-W. 2d 353 (1980). Juke IMtChnack Page 3 • Augutt4,1999 If an objection is filed within the ninety (90) day pm, iod, the petition is transfer i to the Minnesota Municipal Board which will hold hearings in the usual manna If written objections are not ftled within the ninety (90) day period, the City , ,until may make a determination on the annexation question. In order to lawfulf Annex property, the City Council must determine that the land within the annexatijn area "is now or is about to become urban or suburban in character... "Upon such a finding, the annexation may be accomplished by ordinance. However, the finding and the ordinance can be made and adopted only after a hearing has been held on the question At least thirty days prior to the hearing, notice must be given by U.S. Mail to all property owners within the annexation area of the time, place and subject matter of the hearing. R.J.S. August 4, 1999 RJS/pb cc. Marc Sebora, City Attorney Gary Plotz, City Administrator R 8031 t6 CITy OF HUTCh'W'F O RE ANNEYAT,ON By ORDMANCE. PEnTION BY LESS THAN 100% OF OWNERS 0 Memorandum To: Mayor & City Council From: Gary D. Mom, City Administrator C= Randy DeVnes Date: 08/05/99 Re: AUTHORIZATION TO RECEIVE BEDS FOR USED COMPOST I K ej 90 04 1 1 The OEA State/County Compost Grant has monies allocated for a compost turner in the budgeted amount of $90,000. The monies are sufficient to advertise for a newer "used" model, perhaps three to five years old. A new model would typically cost $230,00 to $260,000 and would be out of the question. • We have prepared the specifications, with the assistance of Earth-Tech Engineering, for a used unit. We request your authorization to receive bids. 1 k j 1 r� U CITY OF HUTCHINSON MEMO Finance Department • u • ; :. 1 • 1► 1 We have been requested to hold a public hearing for the purpose of issuing housing bonds for the purchase of assisted living units in Hutchinson. The attorney from Briggs and Morgan requested • a hearing that must be held in the city where the units are located. The City of Le Center will be issuing the bonds for the purchase by the non -profit group. In Hutchinson the 42 units being proposed for sale are currently under construction by - Welcome to Our Home. Requested hearing date is 6 p.m. on Tuesday, September 14, 1999. NOTICE OF PUBLIC HEARING ON THE ISSUANCE OF REVENUE BONDS TO FINANCE AN ASSISTED LIVING FACILITY (SECOND CENTURY HOUSING PROJECT) TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of the City of Hutchinson, Minnesota (the "City"), will media the City Council Chambers at the City Hall, 1 l) Hassan Street SF, Hutchinson, Minnesota, at _ p.m_ on Tuesday, September 14, 1999, to consider giving host approval to the issuance of revenue bonds by the City of Le Center, Minnesota (the "Issuer") pursuant to Minnesota Statutes, Chapter 462C and p ursuan t to a joint powers agreement among the City, the Issuer and other municipalities to finance a project described below to be undertake by Second Century Housing, a Minnesota nonprofit corporation (the "Company "). Description of the Project: The project consists of the acquisition by the Company of the following assisted living housing facilities: • 1. 175 East Derryane, Le Center, Minnesota 26 units 2. 945 Century Avenue, Hutchinson, Minnesota 42 units 3. 511 West Blue Earth, Lake Crystal, Minnesota 24 units 4. 206 Third Avenue NE,,Mapleton, Minnesota 18 units 5. 113 First Street SW, New Richland, Minnesota 19 units 6. 700 Knight Street, St. Peter, Minnesota 42 units The m aximum aggregate estimated principal amount of bonds or other obligations to be issued to finance the Project will be S 12,000,000. The Company will be the initial owner or operator of the project The bonds or other obligations, as and when issued, will not constitute a charge, lien or encumbrance. upon any property of the City or the Issuer, except the Project and the revenues to be derived from the Project Such bonds or obligations will not be a charge against the general credit or taxing powers of the City or the Inner, but are payable from sums to be paid by the Company pursuant to a revenue agreement. At the time and place fixed for the public hearing, the City Council of the City will give all persons who appear at the hearing an opportunity to express their views with respect to the financing of the Project. Written comaunts will be considered if submitted at the above City office on or before the date of the hearing. Further information concerning the Project may be obtained from the City Administrator during normal business hours. 1071379 1 — ON'ct'Gl NVM0VRS00I9r WOO r r Dated: August 10, 1999. 107317!.1 BY ORDER OF THE CITY COUNCIL THE CITY OF HUMS NSON, MINNESO — A t... M uni r�;F d '1f9�ley£ON�r�i 1.S'fG�£' ��.3080(11H1.1 KV9H0�59'JI9_)t0�3 RESOLUTION NO. 11279 • RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ISSUANCE OF REVENUE BONDS TO FINANCE AN ASSISTED LIVING FACILITY AND ADOPTION OF A HOUSING PROJECT, AND AUTHORIZING THE PUBLICATION OF A NOTICE OF PUBLIC HEARING (a) WHEREAS, Minnesota Statutes, Chapter 462C (the "Act ") and Section 471.59 Minnesota Statutes, gives municipalities the power to issue revenue bonds for the purpose of, among other things, financing multifamily and assisted living housing developments within the boundaries of the municipality and outside ofthe municipality pursuant to a jointpowas agreement; and (b) WHEREAS, Second Century Housing (the "Company") has proposed that the City of Le Center, Minnesota (the "Issuer ") issue revenue obligations to finance a project described on the attached Notice of Public Hearing; and (c) WHEREAS, Section 147(0 of the Internal Revenue Code of 1996, as amended, requires that each govemmeatal unit in which facilities to be financed by the revenue bonds are located must approve the is suance of the revenue bonds following a public hearing; and (d) WHEREAS, it is necessary for the City Council of the City of Hutchinson, Minnesota (the "City "), to hold a public hearing pursuant to Secti on 462C.04, Subdivision 4, of the • Act to consider giving host approval for that part of the project located in the City; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota, as follows: 1. A public hearing on the proposal of the Company will be held at the time and place set forth in the Notice of Public Hearing hereto attached 2. The general nature of the project and an estimate of the principal amount of Bonds to be issued to finance the project are described in the attached form of Notice of Public Hearing. 3. A draft copy of the housing finance program with proposed forms of all attachments and exhibits thereto will be on file in the office of the Administrator. 4. The Administrator is hereby authorized and directed to cause notice of the hearing to be given one publication in the oSreial newspaper of the City not less than 15 days prior to the date fixed for the hearing, substantially in the form of the attached Notice of Public Hearing. • ionus.1 6 Adopted by the City Council of the City of Hutchinson, Minnesota, this 10th day of AuM1999. 0 Pyd�jjStylIatpI 107]U15.1 Z r� u SUBDIVISION AGREEMENT ROLLING MEADOWS CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter by Sorenson �& Naustdahl Properties, a de facto general partnership, Fee Owners, hereinafter called the "Subdivider"; Norwest Bank Minnesota South, N.A., hereinafter called the "Mortgagee; and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City"; WITNESSETH: • WHEREAS, the Subdivider is the owner and developer of property situated in the County of McLeod, State of Minnesota, which has been surveyed and platted as "Rolling Meadows ". WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: I. SITE PREPARATION AND GRADING 1. - It is understood and agreed that the Subdivider shall be responsible for all work associated with site preparation and grading. All areas within the final plat, but outside of the rights -of -way, shall be graded to within 0.5 feet of final grade to allow for proper drainage and the installation of utilities. The ponding area shall be constructed to within 0.2 feet of approved grades. The entire right -of -way shall be graded to within 0.2 feet of final subgrade, as noted in the approved improvement plans for the project. Any and all unstable soil conditions or soils unsuitable for construction in the right -of- way shall be corrected and/or replaced. The Subdivider shall clear trees and/or debris from utility easements and rights -of -way, as per the request of the City or utility, prior to installation of the improvements. All soils shall be compacted to a minimum of 90% Standard Proctor Density. All work shall conform with the approved Site Grading Plan, and shall be completed prior to the commencement of construction on the site. 0 ROAV Meedow,1 1 y 2. Subdivider shall complete all work noted in Paragraph No. 1, and provide a written verification from • a professional engineer or surveyor, prior to installation of utilities and/or issuance of building permits. It is agreed and understood that this development will be constructed in stages, with the final grading of each stage completed in stages also. This work must be approved by City staff and related utilities to allow for extension of utilities to serve the site. Any costs associated with these requirements shall be the sole responsibility of the Subdivider, except as noted in paragraph 1.3. below, and are not financed through the City. 3. It is understood and agreed that the City of Hutchinson shall contribute to the cost of constructing the storm water pond within Outlot A based on the percentage of area draining to the pond that is not within the plat of Rolling Meadows. This percentage has been calculated as being 31% City (non- Rolling Meadows) contribution and 69% Rolling Meadows. The City agrees to pay for 31% of the value of the land area and grading cost within Outlot A. In lieu of providing general landscape maintenance within Outlot A, the City agrees to design and install the landscaping within Outlot A at no cost to the Developer. This work shall consist of low- maintenance plantings and/or native prairie grass between the Subdivider - installed trail and the edge of the pond, and lawn -type grass seeding between the trail and the adjoining road or property line. The City agrees to provide general maintenance of the area inside the trail, including costs to maintain the pond itself. The Subdivider, or its heirs or assigns, agrees to maintain that portion of Outlot A between the trail and curb or property lines, and all of Outiot B. 4. It is agreed and understood that natural gas or electric distribution mains and services will not be scheduled for installation until all provisions of paragraphs 1 and 2 of this section have been met. • Staging of this work has been discussed, and will be allowed pending written approval from Hutchinson Utilities and Hutchinson Telephone. 5. The Subdivider shall provide all turf establishment and erosion control necessary to protect the utilities and street improvements on the entire site. The Subdivider shall also provide all erosion control during site grading work, prior to infiashvchue construction, necessary to meet local and state requirements. The entire site shall be planted with perennial rye grass or other erosion control plantings, following completion of site grading. --17 � 6. It is understood and agreed that it shall be the Subdivider's responsibility to provide survey control points for all infrastructure and site construction. 7. It is agreed and understood that the Subdivider shall be responsible for assurin that building construction is completed in conformance with the prel iminary plat and grading plan. It is essential that the vertical and horizontal locations of the structure are verified to avoid conflict with infrastructure and potential drainage damage. Any costs associated with co ng etIt se co -Picts shall be the sole responsibility of the Subdivider. Pr U. ASSESSMENTS 1. The Subdivider hereby petitions the City to construct lateral and trunk sanitary sewer mains and appurtenances, lateral and trunk watermain and appurtenances, sanitary sewer service leads, water service leads, lateral and trunk storm sewer and appurtenances, curb and gutter, street grading, street base, street surfacing, street signs and lighting, and appurtenances to serve the entire plat. \'e \� v `t J� J V ` ?r a RAV MN**&PnO2 ?. It is understood and agreed that - the City under one or more contracts wili install the improvements in Paragraph No. 1. It is also agreed and understood that, at the City's discretion, bituminous wear • course shall be constructed in Phase 1 and assessed after approximately 60% of all homes are constructed, but no later than the year 2003. These costs will be assessed at the time of the improvement, and are not included in the initial development project 3. It is understood and agreed that the total cost of said improvements in Paragraphs No. I and No. 2 shall include contracted costs, city administration and engineering costs and capitalized interest cost at the rate in -place at the time the improvement occurs. 4. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall be assessed on a per unit basis for all costs associated with said plat. Due to the added cost to Phase 1 infrastructure due to construction of the pond and related storm sewer and other infrastructure development, it is agreed that a portion of the assessments may be spread as follows: Blocks 1 through 4: Active 69.0% of assessable costs, evenly divided among all lots Block 5: Deferred 2.5% of assessable costs, evenly divided among all lots Block 6: Deferred 7.5% of assessable costs, evenly divided among all lots Block 7: Deferred 9.0% of assessable costs, evenly divided among all lots Block 8: Deferred 6.0% of assessable costs, evenly divided among.all lots Block 9 Deferred 6.0% of assessable costs, evenly divided among all lots 5. It is understood and agreed that Trunk Sanitary Sewer and Watermain Connection Fees will be charged per current City Policy. These charges will be collected with building permits. Rates for 1999 • are $550 /unit for sanitary sewer and $325 /unit for watermain. 6. It is understood and agreed that any agreements regarding the method and procedure for assessments from municipal improvements shall, at the sole option of the City, cease to be effective -six F� months following approval of the Subdivision Agreement by the City. The City may exercise the"s option granted herein by giving written notice at any time, either before or after the expiration of the thirty six month period, of the City's intention to nullify the method and procedure for spreading assessments under the terms of the Subdivision Agreement. In the event the City so elects, all assessments subsequent to the notice shall be spread and imposed pursuant to Chapter 429 of Minnesota Statutes or other applicable laws. The written notice called for by this paragraph shall be given to the fee owner of the property as disclosed by the records of the McLeod County Recorder or Registrar of Titles. III. OTHER FEES, CHARGES AND DEDICATIONS 1. It is understood and agreed that a Parks and Playground Contribution will be made to the City. Current City policy calls for a contribution of $135 /unit. This rate is subject to change, based on the rate in -place at the time of payment. The contribution may be made in a lump sum prior to construction at the current rate, or per unit with the building permit at the rate in effect at the time of permit issuance. 2. It is understood and agreed that the Subdivider shall dedicate a trail easement to the City of Hutchinson 7 feet in width, located between a point 33 feet from the centerline of Golf Course Road and a point 40 feet from the centerline of Golf Course Road. 7 RAV Meadows/P&P 3 3. It is understood and agreed that the Subdivider shall, prior to installation of utilities, pay connection a fees for Electric and Gas Service to Hutchinson Utilities for all units to be served in the final plat. These costs are $200 /unit for 200 -amp Electric Service, and $150 /unit for Gas Service or as in affect with Hutchinson Utilities at the time of development. These fees include the standard connection to each house, and include required meters. Services larger than the standard residential sizes will be at an additional cost. IV. GENERAL It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Subdivider. 2. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 3. It is understood and agreed that the Subdivider shall record this agreement at the McLeod County Recorder's Office or McLeod County Registrar of Titles Office, and that no Building Permits will be issued until said Agreement is recorded and a certified copy of this agreement is provided to the City. The Subdivider shall pay all costs associated with said recording. • • Sorenson & Naustdal Properties (Subdivider) Signature Print Name Print Name Title Title STATE OF MINNESOTA The foregoing instrument was acknowledged before me this day of 19� by COUNTY OF and of Sorenson & Naustdal Properties Notary Public, County, Minnesota My Commission Expires • Rofnq Meerbws '8" 4 • Norwest Bank Minnesota South N.A. (Mortgagee) • Signature STATE OF MINNESOTA COUNTY OF • Print Name & Title The foregoing instrument was acknowledged before me this day of 19� by Notary Public, County, Minnesota My Commission Expires APPROVED BY THE HUTCHINSON CITY COUNCIL THE _ DAY OF ' 19 • CITY OF HUTCHINSON: MARLIN TORGERSON, MAYOR GARY D. PLOTZ, CITY ADMINISTRATOR STATE OF MINNESOTA The foregoing instrum was acknowledged before me this day of 19_, by Marlin Torgerson, Mayor, COUNTY OF and Gary D. Plou, City Administrator of the City of Hutchinson. Notary Public, County, Minnesota My Commission Expires THIS INSTRUMENT WAS DRAFTED BY: John P. Rodeberg, Director of Engineering Hutchinson City Center /111 Hassan Street SE Hutchinson. MN 55350 -2522 (612- 234 -4209) Roft MeadowsiPe" 5 DAN K. PROCHNOW COUNSELLOR AT Lrw LLC 126 North Franklin St.. Ste. 100 Hutchinson, MN 55350 Telephone(320)587 -0305 Fax(320)587 -0949 July 9, 1999 Mr. John P. Rodeberg Director of Engineering/Public Works Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Re: Rolling Meadows Subdivision Our File: 99 -0028 0 Dear John: RECEIVED,D,M,T.,ED LN COLORADO 6h ESOTA J u L 1 2 1999 MY OF HUTCHMON After speaking with you and with GMHF concerning any demands they have on the Rolling Meadows Subdivision, I have drafted a proposed Addendum to the Subdivision Agreement. There are no requirements by GMHF regarding any of the final construction on Outlot A and Outlot B. Given the fact that the City will be constructing and maintaining the pond, and the likelihood that any homeowner's association would be defunct in a short period of time, I have drafted this Subdivision Addendum to include dedication of Outlot A and B to the City. Given the nature of this development, and the fact that it is single family homes as opposed to twin homes, town homes or condominiums, makes a homeowner's association a very difficult vehicle to install. The homeowner's association would have absolutely no authority over individual homeowners or lots, other than to assess a monthly fee for any mowing of the portion of Outlot A outside of the path, and Outlot B. Maintaining interest by the homeowners to even be on the board, much less get the homeowners to foreclose on somebody's property for failing to pay maintenance fees, becomes a real problem. I believe that the solution of planting low growth prairie grass that would require only annual maintenance of bum back would be the best for all parties concerned. As you can see, Sorensen & Naustdal would cover their proportionate share of constructing the path as well as plantings on Outlot B. If you agree that this makes the most sense, and does not unduly place additional burdens on the City staff, Sorensen & Naustdal are willing to accept your valuation for payment on Outlot A without any is further proceedings. • Mr. John P. Rodeberg Page 2 July 9, 1999 After you have had a chance to review this, please contact me with any comments. Very truly yours, DAN K. PROCHNOW C SELLOR LLC r an Proc ow DKP:cap Enclosure cc: Bruce Naustdal �J ADDENDUM TO SUBDIVISION AGREEMENT This shall constitute the First Addendum to the Subdivision Agreement between the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, (hereinafter the "City') and Sorensen & Naustdal Properties, a de facto general partnership, (hereinafter "Sorensen & Naustdal'I regarding the Rolling Meadows Subdivision to the City of 40 Hutchinson dated (hereinafter the "Subdivision Agreement'): WHEREAS, Sorensen & Naustdal have presented to the City a final plat of the Rolling Meadows Subdivision; and, WHEREAS, the City has approved the final plat subject to the Subdivision Agreement; and, WHEREAS, the State of Minnesota and the City of Hutchinson have required that there be placed on Outlot A of Rolling Meadows a retention pond (hereinafter the "retention pond's for the purpose of holding and retaining surface drainage; and, WHEREAS, Outlot B of Rolling Meadows Subdivision will be a natural swale for 0 the purpose of drainage of surface water into the retention pond; and, • WHEREAS, the City has determined that approximately 31% of the surface drainage into the retention pond will come from areas outside of Rolling Meadows Subdivision; and, WHEREAS, the parties hereto desire to make Outlot A and Outlot B low maintenance areas, and to construct a walking path around the retention pond for the use of the general public. NOW, THEREFORE, in consideration of the foregoing, and for other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the parties make the following Agreement I . The City shall reimburse Sorensen & for 31% of the appraised value of Outlot A. 2. Sorensen & Naustdal shall dedicate to the City, and the City shall accept such dedication, of tllott A and'Oudo.QB of Rolling Meadows Subdivision for public use. 3. The City shall, at its expense; construct`and maintain the retention pond on Outlot A. 4. The City shall, at its own expense, plant low growth native prairie grass and shrubs on Outlot A. 5. Sorensen & Naustdal shall, at their own expense, plant low growth prairie grass and shrubs on Outlot B. 6. The City and Sorensen & Naustdal shall share in the cost of the construction of the walking path around the retention pond. Sorensen & Naustdal shall pay 69% and the City shall pay 31% of such cost WHEREFORE, the parties have hereunto set their hands this day of July, 1999. . CITY OF HUTCHINSON, a Municipal Corporation BY: _ Its: BY: _ Its: STATE OF MINNESOTA) ) SS. COUNTY OF McLEOD ) 1999 by Municipal Corporation. NOTARY STAMP STATE OF MINNESOTA) ) ss. COUNTY OF McLEOD ) and SORENSEN & NAUSTDAL PROPERTIES, a de facto general partnership BY: Its: Partner BY: Its: Partner _ day of the of the City of Hutchinson, a Notary Public The foregoing was acknowledged before me this day of 1999 by and the Partners of Sorensen & Naustdal Properties, a de facto general partnership. NOTARY STAMP Notary Public THIS INSTRUMENT WAS DRAFTED BY: DAN K. PROCHNOW COUNSELLOR AT LAW, LLC 126 N. Franklin St., Ste. 100 Hutchinson, MN 55350 Telephone: (320) 587 -0305 The foregoing was acknowledged before me this and SUBDIVISION AGREEMENT Welcome To Our Home Addition CITY OF HUTCF NSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter, between Welcome To Our Home, LLC, a limited liability partnership, hereinafter called the "Subdivider ", and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City "; WITNESSETH: • WHEREAS, the Subdivider is the owner and developer of property situated in the County of McLeod, State of Minnesota, which has been surveyed and platted as Welcome To Our Home Addition, and; WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: I. SITE PREPARATION AND GRADING I. It is understood and agreed that the Subdivider shall be responsible for all work associated with site preparation and grading. All areas within the final plat, but outside of the rights -of -way, shall be graded to within 0.5 feet of final grade to allow for proper drainage, and the installation of utilities. The rights -of -way and ponding area shall be constructed to within 0.2 feet of approved grades. All soils shall be compacted to a minimum of 90% Standard Proctor Density. All work shall conform to the approved Site Grading Plan, and shall be completed prior to the commencement of construction on the site. 2. It is agreed and understood that natural gas or electric distribution mains and services will not be scheduled for installation until all provisions of paragraphs 1 and 2 of this section have been met. Staging of this work has been discussed, and will be allowed pending written approval from Hutchinson Utilities and Hutchinson Telephone. Welcome To Our HomaPege 7 J 3. The Subdivider shall provide all turf establishment and erosion control necessary to protect the utilities and street improvements beyond the boulevard areas. The Subdivider shall also provide all erosion control during site grading work, prior to infrastructure construction, necessary to meet local and state requirements. The entire site shall be planted with perennial rye grass, or other erosion control plantings, following completion of site grading. 4. It is understood and agreed that it shall be the Subdivider's responsibility to provide survey control points for all infrastructure and site construction. It is understood and agreed that the Subdivider shall be responsible for maintaining the condition of the infrastructure during building construction. The Subdivider shall be required to maintain and clean the roadways and storm sewers on a regular basis, and shall repair or replace any street, storm sewer, sanitary sewer or watermain infrastructure damaged by operations related to building construction on the site. The City reserves the right to complete this work and invoice the Subdivider after 10 days written notice of work to be completed. II. ASSESSMENTS /IMPROVEMENTS 1. The Subdivider hereby agrees to construct lateral sanitary sewer mains and appurtenances, lateral watermain and appurtenances, sanitary sewer service leads, water service leads, lateral and trunk storm sewer and appurtenances, curb and gutter, street grading, street base, street surfacing, street signs and lighting, and appurtenances to serve the entire plat, except for improvements within Century Avenue • right -of -way. All work outside of Century Avenue shall be completed by forces employed by the Subdivider, and the work shall meet all applicable local, state and federal regulations and construction standards. The City shall approve all construction documents and shall have overview and final approval of all infrastructure proposed to be turned over to the City. 2. It is understood and agreed that the Subdivider shall pay an engineering and administrative fee to the City to cover expenses related to review, inspection and acceptance of privately installed infrastructure that is proposed to be turned over to the City of Hutchinson. This rate shall be as noted in the approved City policy at the time of construction. The current rate is 6% of construction cost. 3. It is understood and agreed that the Subdivider shall pay for improvements within Century Avenue adjacent to the plat. The all assessments against the property shall be assessed on a per unit basis for all costs associated with said plat. All assessments will be divided among the lots as follows: 73% of the assessment to Lot 10 3% of the assessment each to Lots 1 through 9 4. It is understood and agreed that the Subdivider shall pay Trunk Sanitary Sewer and Watermain connection fees. These fees will compensate the City for improvements required to provide Trunk Sanitary Sewer and Watermain access to the plat property boundary. This fee shall be collected at the time of building permit issuance, and shall be at the rate in place at the time of permit issuance. The rates for 1999 will be $550 per unit for Sanitary Sewer and $325 per unit for Watermain for lots 1 through 9 ($7,875 total), and $225 per unit for Sanitary Sewer and $130 per unit for Watermain for Lot 10 (514,910 for 42 units). Wekome To Our Home,Page 2 . 5. It is understood and agreed that any agreements regarding the method and procedure for assessments from municipal improvements shall, at the sole option of the City, cease to be effective thirty-six months following approval of the Subdivision Agreement by the City. The City may exercise the option granted herein by giving written notice at any time, either before or after the expiration of the thirty six month period, of the City's intention to nullify the method and procedure for spreading assessments under the terms of the Subdivision Agreement. In the event the City so elects, all assessments subsequent to the notice shall be spread and imposed pursuant to Chapter 429 of Minnesota Statutes or other applicable laws. The written notice called for by this paragraph shall he given to the fee owner of the property as disclosed by the records of the McLeod County Recorder or Registrar of Titles. III. CONSTRUCTION & MAINTENANCE OUTSIDE OF RIGHTS -OF -WAY AND EASEMENTS 1. It is agreed and understood that lateral sanitary sewer and watermain 8" or greater in diameter, and storm sewer lines 12" in diameter or larger(but not including farm tile lines) located within easement areas shall be considered a portion of the municipal system 2. It is agreed and understood that the Subdivider shall be responsible for assuring that building construction is completed in conformance with the preliminary plat and grading plan. It is essential that the vertical and horizontal locations of the structure are verified to avoid conflict with infrastructure and potential flood or drainage damage. Any costs associated with these conflicts and potential relocations of utilities and/or structures shall be the sole responsibility of the Subdivider. 3. It is agreed and understood that the Subdivider shall supply the City with as -built drawings after construction of the improvements have been approved and accepted by the City. W. OTHER FEES, CHARGES AND DEDICATIONS It is understood and agreed, that a Parks and Playground Contribution will be made to the City. Current City policy calls for a contribution of $135 /unit for the Apartment ($5,670), and $215 /lot for each the 9 single - family lots ($1,935). This rate is subject to change, based on the rate in -place at the time of payment. The contribution may be made in a lump sum prior to construction at the current rate, or per unit with the building permit at the rate in effect at the time of permit issuance. 2. It is understood and agreed that in compensation for dedicating additional right -of -way for trail development, the Subdivider shall be credited for the cost of 7 feet of right -of -way along Century Avenue. This value shall be determined to be 0.11 acres (7 feet wide x 659.07 long) at $17,123 /acre or $1,815. This amount will be credited against the assessments to the parcel. 3. It is understood and agreed that the Subdivider shall, prior to installation of utilities, pay connection fees for Electric and Gas Service to Hutchinson Utilities for all units to be served in the final plat. These costs for single - family home units are $150 for 100 -amp service or $200 /unit for 200 -amp Electric Service, and $150 /unit for Gas Service or as in effect with Hutchinson Utilities at the time of development. These fees include the standard connection to each house, and include required meters. Services larger than the standard residential sizes will be at an additional cost. wekome To Our Ho mlPage 3 3. It is understood and agreed that all costs associated with installing street lights to serve the Subdivision shall be invoiced directly to the Subdivider from Hutchinson Utilities. Street lights on public right -of -way will be spaced per standards of the City of Hutchinson and will be maintained and operated by the City after installation, per current City policy. Street lights serving private streets, outside of public street right -of -way, shall be operated and maintained by the Subdivider, association or other assignee. V. GENERAL It is understood and agreed that all work proposed to become the responsibility of the City shall conform to all City and State specifications. The Developer shall be responsible for assuring that all work meets these requirements. Work not meeting these specifications will require repair or replacement by the Developer prior to the City of Hutchinson taking jurisdiction over them. A "Letter of Acceptance" shall be prepared and signed by the City and the Developer at the time of City acceptance. 2. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Subdivider. 3. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. • 4. It is understood and agreed that the City shall record this agreement at the McLeod County Recorder's Office or McLeod County Registrar of Titles Office, and that no Building Permits will be issued until said Agreement is recorded and a certified copy of this agreement is provided to the City. The Subdivider shall pay all costs associated with said recording. SIGNATURES SUBDIVIDER: Welcome To Our Home, LLC Dean Bloemke, Secretary/Treasurer Dale Tauer, Chief Manager STATE OF MINNESOTA The foregoing instrument was acknowledged before me this day of 1999, by Dean Bloemke, COUNTY OF Secretary/Treasurer and Dale Tauer, Chief Manager of Welcome To Our Home, LLC. 0 Notary Public, County, My Commission Expires Wekwm To Our HarrePage 4 • 0 APPROVED BY THE HUTCHINSON CITY COUNCIL THE DAY OF CITY OF HUTCHINSON: MARLIN TORGERSON, MAYOR STATE OF MINNESOTA COUNTY OF 19 GARY D. PLOTZ, CITY ADMINISTRATOR The foregoing instrument was acknowledged before me this day of , 1999, by Marlin Torgerson, Mayor and Gary D. Plou, City Administrator of the City of Hutchinson. Notary Public, County, Minnesota My Commission Expires THIS INSTRUMENT WAS DRAFTED BY: John P. Rodeberg, Director of Engineering City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 -2522 320 - 234 -4209 Wekc To our Hornemege 5 _. -1 --Ririe oenior __a-a.ges olc ..o. X714 .03/03 PETITION FOR LOCAL IMPROVEMENT (100% OF PROPERTY OWNERSI • TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: Hutchinson, Minnesota Dated: August •, 1999 is We, all owners of real property known and described as: Lot 1, Block 1, Prairie Senior Cottages, hereby petition for improvement by construction of sub -grade and appurtenances, pursuant to Minnesota Statutes. Chapter 429, and that the City assess the entire cost of the improvement against our property described below, and we hereby agreed to pay the entire cost as apportioned by the City. This petition shall be binding upon and extend to the heirs, representatives, assigns and Successom of the parties. OWNERS SIGNATURE: ADDRESS: PROPERTY LETTING NO. 9 PROJECT NO. 9949 CHANGE ORDER NO.2 DESCRIPTION OF 10500 Bren Rd E, Suite 200 Lot 1, Block 1, Minnetonka MN 55343 Prairie Senior Cottages Examined, checked and found to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petitioned for, Gary D. Plotz, City Administrator I rJ TOTAL P.03 • • • AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL LETTING NO. 9 PROJECT NO. 9939 CHANGE ORDER NO. 2 This Agreement, is made this 4thday of August, 1999. between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and Michael Demmer of Wright County, State of Minnesota, hereinafter referred to as Owner. In consideration of the action of the City Council, at the owners' request, to cause the construction of sub -grade and appurtenances; on real property described as Lot 1, Block 1, Prairie Senior Cottages, and to assess 100% of the cost of $6,380.00 to the Owner. Owner agrees to pay said percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said improvement not to exceed $6,380.00, plus interest, over a period 10 years. Owner expressly waives hearing and objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written, OWNERS SIGNATURE: P%4`F NIORCOTTAGES *ACHAEL r MER, PRESIDENT IN PRESENCE OF: Printed: LL iftc . ntj • RESOLUTION NO. 11285 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 9 PROJECT NO. 99-39 • WHEREAS, it is proposed to improve Lot 1, Block 1, Prairie Senior Cottages by construction of sub -grade and appurtenances, and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 10th day of August, 1999. Mayor City Administrator � - /�I 0 U Hutchinson City Center, 111 Hassan St SE, Hutchinson MN 55350- 2522/Phone (320) 234-4209/Fax 320- 23442 ENGINEERING REPORT TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering /Public Works DATE: August 5, 1999 SUBJECT: Letting No. 9 /Project No. 99 -39 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 99 -39: Lot 1, Block 1, Prairie Senior Cottages by construction of sub-grade and appurtenances. ESTIMATED COST 1 99-39 Construction Cost $6,380.00 Engineering $ 0.00 Administration $ 0.00 Fiscal/LegaUlnterest $ 0.00 ESTIMATED TOTAL $6,380.00 ESTIMATED FUNDING 1 99-39 Assessable Cost $ 6,380.00 Deferred Assessable Cost $0.00 City Bonded $0.00 City - Water /Sewer Funds $0.00 City — TIF $0.00 MSA $0.00 Mn /DOT $0.00 ESTIMATED TOTAL $6,380.00 cc: Cal Rice - Engineering Department file: 1-9/99 -39 F 1<'1 • RESOLUTION NO. 11286 RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT LETTING NO. 9 PROJECT NO. 99 -39 WHEREAS, pursuant to a resolution of the Council adopted August 1 Oth, 1999, the Director of Engineering has prepared a report with reference to the improvement of Lot 1, Block 1, Prairie Senior Cottages by construction of sub-grade and appurtenances, and said report was received by the Council on August 1 Oth, 1999, and WHEREAS, this improvement was petitioned for by 100% of the property owners and said property owners have waived hearing on said improvement NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $6,380.00. 2. The public hearing on said improvement is hereby waived. • Adopted by the Hutchinson City Council this 10th day of August, 1999. Mayor City Administrator • RESOLUTION NO. 11287 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO.9 PROJECT NO. 99 -39 WHEREAS, a certain petition requesting the improvement of Lot 1, Block 1, Prairie Senior Cottages by construction of sub -grade and appurtenances, was duly presented to the council on the 10th day of August, 1999, and WHEREAS, pursuant to resolution of the council adopted August 1 Oth, 1999, a report has been prepared by the Director of Engineering with reference to the improvement, and this report was received by the council on August 10th, 1999. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The council finds and determines that said petition was signed by all owners of real property abutting upon the street(s) names as the location of the improvement. 2. Such improvement is hereby ordered as proposed in the council resolution adopted • August 10th, 1999. 3. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 1 Oth day of August, 1999. Mayor City Administrator • RESOLUTION NO. 11288 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING NEGOTIATION OF CONTRACT LETTING NO.9 PROJECT NO. 99 -39 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of Lot 1, Block 1, Prairie Senior Cottages by construction of sub -grade and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The estimated cost of such improvement does not exceed $25,000.00 and therefore the Director of Engineering is hereby authorized to enter into direct negotiation for construction of such improvement. John P. Rodeberg is hereby designated at the Engineer for this improvement. Adopted by the Hutchinson City Council this 10th day of August, 1999. Mayor City Administrator • g -K, RESOLUTION NO. 11289 • RESOLUTION AWARDING CONTRACT LETTING NO. 9/PROJECT NO. 99 -39 Whereas, pursuant to a resolution of the Council adopted August 10th, 1999 the Director of Engineering entered in to direct negotiation for the furnishing of all labor and material for the improvement of Lot 1, Block 1, Prairie Senior Cottages by construction of sub -grade and appurtenances; and received the following bids: Bidder Amount Bid Wm. Mueller & Sons, Inc. of Hamburg, MN $6,380.00 and whereas, it appears that Wm. Mueller & Sons, Inc. of Hamburg, MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Wm. Mueller & Sons, Inc. of Hamburg, MN, in the amount of $6,380.00, in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and • specifications therefore approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 10th day of August, 1999. Mayor City Administrator • g -x� RESOLUTION NO. 11290 RESOLUTION DECLARING COST TO BE ASSESSED AND • ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5033 LETTING NO. 9 /PROJECT NO. 99 -39 WHEREAS, cost has been determined for the improvement of Lot 1, Block 1, Prairie Senior Cottages by construction of sub -grade and appurtenances, and the bid price for such improvement is $6,380.00 and the expenses incurred or to be incurred in the making of such improvement amount to $0.00 so that the total cost of the improvement will be $6,380.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $0.00 and the portion of the cost to be assessed against benefited property owners is declared to be $6,380.00. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2000 and shall bear interest at the rate of 10 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 10th day of August, 1999. Mayor City Administrator /\ 0 9 0 COMPILED BY: C. RICE ASSESSMENT ROLL NO. 5033 LETTING NO. 9 /PROJECT NO. 99-39 BRADFORD ST SE SUB -GRADE & APPURTENANCE 08/10/99 ADOPTED COMPUTED BY: C. RICE - 1999 BOND FUND CHECKED BY: J. RODEBFRG INTENT ATE 1ST I1RG WAIVED 8-10-99 10 NUMBER OF YEARS 2ND HRG WAIVED 610-99 $6,380.00 COST PER UNFP ACCOUNT NO. CITY PID NO. NAME & ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBDIVISION UNIT ASSESSMENT CREDIT DEFERRED ASSESSMENT TOTAL ACTIVE ASSESSMENT COUNTY PID NO. 01 07 -11629 Michael Demmer Prairie Senior Cottages 10500 Bren Road E, Suite 200 Lot I, Block 1, 23 Minnetonka MN 55343 Prmrie Senior CouageS 1.00 $6,380.00 $0.00 50.00 56,380.00 TOTAL ASSESSMENT ROLL NO. 5032 S6J80.00 1 AR502&PAGE 1 IN 1 RESOLUTION NO. 11291 RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT • ASSESSMENT ROLL NO. 5033 LETTING NO. 9 1PROJECT NO. 99 -39 WHEREAS, by a resolution passed by the Council on the 10th day of August, 1999, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving of Lot 1, Block 1, Prairie Senior Cottages by construction of sub -grade and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The owner /owners of the affected properties have waived hearing on said proposed assessment. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 1999. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 10th day of August, 1999. Mayor City Administrator -k' RESOLUTION NO. 11292 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5033 LETTING NO. 9 /PROJECT NO. 99 -39 WHEREAS, pursuant to resolution and waiver of hearing the Council has met and reviewed the proposed assessment for improvement of of Lot 1, Block 1, Prairie Senior Cottages by construction of sub -grade and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2000, and shall bear interest at the rate of pe rcent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 1999, until the 31st day of December, 2000. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 1999; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 10th day of August, 1999. Mayor City Administrator .F— K i CHANGE ORDER NO. 1 CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234 -4209 Sneotf off NTRACTOR: Wm Mueller & Sons, Inc. ILetting No. 9 JProject No. 99 -15 831 Park Ave, P O Box 247, Hamburg MN 55339 1 Project Location: 5th Ave SWIJuer ens Rd SW DESCRIPTION OF CHANGE: Deciduous Tree Omitted on Bid Proposal Item No. Spec. Ref. Item Name Unk Quantity F Unit Price Amount INCREASE ITEMS: 38 2571 Deciduous Tree (By Others) Tree 2 $400.00 $800.00 TOTAL INCREASE ITEMS $800.00 DECREASE ITEMS: $0.00 TOTAL DECREASE ITEMS: $0.00 TOTAL INCREASE $800.00 NET INCREASE IL $800.00 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $800.00 (add). An extension of -0- days shall be allowed for completion. The original completion date of September 1. 1999, hall not be changed ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS/DEDUCTIONS THIS ADDITIONIPSOUG:PGN TOTAL $579,240.93 $0.00 $800.00 $580,040.93 APPROVED: Contractor ATED: APPROVED: Mayor DATED: APPROVED: City Administrator v DATED: PPROVED: Director of Engineering DATED: L CHANGE ORDER NO. 2 CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234 -4209 Shoot 1 of t NTRACTOR: Wm Mueller & Sons, Inc. Letting No. 9 Project No. 99-39 831 Park Ave, P O Box 247, Hamburg MN 55339 1 Project Location: Bradford Street SE DESCRIPTION OF CHANGE: Street construction on Bradford St SE South of Orchard Ave SE. (Work previously bid and assessed on Project No. 97 -27. Item No. Spec. Ref. Item Name Unit Quantity Unk Price Amount INCREASE ITEMS: Division IV-Street Construction & Restoration 2 2104 Remove Curb and Gutter m 2 $11.50 $23.00 6 2105 Topsoil Borrow m3 50 $16.00 $800.00 8 2112 Subgrade Preparation m 54 $6.75 $364.50 10 2211 Aggregate Base (LV) Class 5 (3) m3 560 $14.00 $7,840.00 11 2350 Type MV Wearing Course Mixture t 26 $34.40 $894.40 13 2350 Type LV Non - Wearing Course Mixture t 90 $34.40 $3,096.00 14 2357 Bituminous Material for Tack Coat L 125 $0.35 $43.75 16 2506 Adjust Frame and Ring Casting Manhole (1) EACH 1 $500.00 $500.00 18 2511 Geotextile Filter Type m2 640 $1.00 $640.00 23 2531 Concrete Curb & Gutter Design S m 118 $52.00 $6,136.00 27 2575 Sodding Type Lawn m2 220 $3.15 $693.00 2105 Dewatering (2) LUMP SUM 1 $500.00 $500.00 TOTAL INCREASE $21,530.65 (1) Includes Chimney Seal (2) Keep hole at South end of street dry during construction. (3) Extra 300 mm Included in quantity should developer fail to bring road to subgrade. (1-9199 -39) NET INCREASE In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $21,530.65 (add). An extension of -0- days shall be allowed for completion. The original completion date of 1999 shall not be changed ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS/DEDUCTIONS THIS ADDITION/BEBUCAOAI TOTAL $579,240.93 $800.00 $21,530.65 $601,571.58 A PPROVED: Contractor ATED: APPROVED: Mayor DATED: APPROVED: City Administrator 4 �� DATED: PPROVED: Director of Engineering DATED: 4 4 FROM : BRAD AT SUPERIOR TRUSS PHONE NO. : 507 637 3446 Aug. 10 1999 OB:27AM P2 PlIIIION PQR LOCAL IYPROVSMSNT 110aX QE PROPERTY OWNERS) • uRTNO MO. 17 PpAuwr NO. M40 Hutchinson, Nnneeod DaW&. August 10. 11111 TO THE CRY COUNCIL OF NUTCHNSON, MWNESOTA: W& 21 ownaa of real IN MM IQ OM tnd despfbeQ Me Hftl) 0rin NE In Saroelmr+'s Thko Ambbn by Consvucdon of anitary sawn and -services, welsrmain and W91Cp . bfrrinmm bass, bAumingus war course and appurlsnarwte, pumuent to Minnesota Ojkft . CtipW 429, and dW the Cdr isaees ere entire cost of the vmmv~ sI; 1 1 Our woperty OomMad Italew, and we hereby +Bretd to psy the endrt cost as apportioned by the city. This petition ehts be bindm9 upon std axbnnd to the hsft nprossnWffvee, designs end $uoaaadfa of the pertles. C OWNER MAILING ADDRESS: • PROPERTY DESCRIPTION: COMPANY OF HtPfCH INSON 7201:enbrry Ave SW BUM 102 Hutchinson MN Sa360 Lott 1 thru 11. Bbek 1, SsnWrnan's Thins Add. 2xornk ed. Checked end found to be in Propel form end to be agrmd oy On required number of owners of property alloa*d by the nnidng 0f the IRa emwi Petitioned Ibr. Gary D. PWz City Adfefnietraior • S — / , r FROM : BRAD AT SUPERIOR TRUSS PHONE NO. : 507 637 3446 Aug. 10 1999 08:27AM P3 3 D9 a 32eS9?8s32 _ AGREEMIKW OF ASfiti51111914T WAN `R OF NlAMk* AMD • WAMW Of' IRRROULAR AND AP►CAL LiiTNG No. IT PROJECT MO. NA0 This AQteom Wt b tnsde this 1 Oth daY Of � 1M, galMaen the C of Hueeni o of cl f Minnesota. herotrrft t referred to n"C � CORD WL*od Cou", st or MWWNRV^ here/ hr oorrsbewtlon dttr seaon of Ira CIIy Castles, s dr aM V?W MVA6 . to CWW t 6rPMVWWZ Of Hlmp om NC Sanraknaw a Third AddWo by oWSWUdim of MrdlarY g"w and a nim, wel irmsin and "rAcW t>fear&MM bass, WWMk A west GOWN I and apputartanaM; std to aMaM t00l► of the Coat to the Owner. Owner elagee to "y Mid o0eta of SW o not b tagead IM&2M t ? to o$t vier a Garbs tea (t 0) Yaara Owner eeprgg* VA*Am heewap wf obleatbn to any irra9War'4 with np m to to and hTorowMllint wIll*$ W*l etd of ar �d+e hg b errqum theneaf W W epaulet We Popov is "ossows, top~ *a ad rw a to appeal Ths epraanwM ff W tie tdndkp uooa ass aRNM a"heiM mW@MwfadvV& ae9na and euoeaewrs of the penal. In Ws*r y. whereof. Geld OMrrr nee hemjn" &M No hard, the day ana Yard IIHt above wraW OINMot MOOM0810a OeVaogA COWANY Of HUTCHINSON OIMIER MMLINO AODR 720 C. AdV Ave 19W au 102 Hut kOm MN 5SS60 PROPERTY DESCRIPTION: LOW I thN 11. SIM* 1, S&Vdws^'s TWO Add. g— PETITION FOR LOCAL IMPROVEMENT (100% OF PROPERTY OWNERS) LETTING NO. 17 PROJECT NO. 99-40 Hutchinson, Minnesota Dated: August 10, 1999 • TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: We, all owners of real property known and described as Hilltop Drive NE in Santelman's Third Addition by construction of sanitary sewer and services, watermain and services, bituminous base, bituminous wear course and appurtenances, pursuant to Minnesota Statutes, Chapter 429, and that the City assess the entire cost of the improvement against our property described below, and we hereby agreed to pay the entire cost as apportioned by the City. This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. OWNER: MORNINGSIDE DEVELOPMENT COMPANY OF HUTCHINSON FW Steve Klabunde, Secretary/Treasurer OWNER MAILING ADDRESS: 720 Century Ave SW Suite 102 Hutchinson MN 55350 PROPERTY DESCRIPTION Lots 1 thru 11, Block 1, Santelman's Third Add. Examined, checked and found to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petitioned for. Gary D. Plotz, City Administrator 0 �—L, AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL LETTING NO. 17 PROJECT NO. 9940 This Agreement, is made this 10th day of August, 1999, between the City of Hutchinson. State of Minnesota, hereinafter referred to as the City and Momingside Development Company of Hutchinson, of McLeod County, State of Minnesota, hereinafter referred to as Owner. In consideration of the action of the City Council, at the owners' request, to cause the improvement of Hilltop Drive NE in Santelman's Third Addition by construction of sanitary sewer and services, watermain and services, bituminous base, bituminous wear course and appurtenances; and to assess 100% of the cost to the Owner. Owner agrees to pay said costs of said improvement not to exceed $60.000.00, plus interest, over a period ten (10) years. Owner expressly waives hearing and objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owners property is excessive, together with all rights to appeal in the courts. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written. l J OWNER: MORNINGSIDE DEVELOPMENT COMPANY OF HUTCHINSON BY: Steve Klabunde, Secretary/Treasurer OWNER MAILING ADDRESS: PROPERTY DESCRIPTION: 720 Century Ave SW Suite 102 Hutchinson MN 55350 Lots 1 thru 11, Block 1, Santelman's Third Add. y —z, ' RESOLUTION NO. 11293 RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT LETTING NO. 17 PROJECT NO. 99-40 BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: A certain petition requesting the improvement of Hilltop Drive NE in Santelman's Third Addition by construction of sanitary sewer and services, watermain and services, bituminous base, bituminous wear course and appurtenances, fled with the council on August 10th, 1999, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. 2. The petition is hereby referred to the Director of Engineering and that person is instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost - effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 10th day of August, 1999. Mayor City Administrator • 0 • • itchinson City Center, 111 Hassan St SE, Hutchinson MN 55350- 2522/Phone (320) 234- 4209/Fax 320 - 234 -4240 ENGINEERING REPORT TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering /Public Works DATE: July 27th, 1999 SUBJECT: Letting No. 17 /Project No. 99-40 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 99-40: Hilltop Drive NE in Santelman's Third Addition by construction of sanitary sewer and services, watermain and services, bituminous base, bituminous wear course and appurtenances ESTIMATED COST 99-40 Construction Cost $48,387.09 Engineering $7,258.06 Administration $2,903.23 Fiscal/Legal /Interest $1,451.62 ESTIMATED TOTAL $60,000.00 ESTIMATED FUNDING 99-40 Assessable Cost $60,000.00 Deferred Assessable Cost (30% of Assessable) $0.00 City Bonded (Storm Water) $0.00 City - Water /Sewer Funds $0.00 City — TIF $0.00 MSA $0.00 Mn/DOT $0.00 ESTIMATED TOTAL $60,000.00 cc: Cal Rice - Engineering Department RESOLUTION NO. 11294 RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT LETTING NO. 17 PROJECT NO. 99 -40 WHEREAS, pursuant to a resolution of the Council adopted August 10th, 1999, a report has been prepared by the Director of Engineering, with reference to the improvement of Hilltop Drive NE in Santelman's Third Addition by construction of sanitary sewer and services, watermain and services, bituminous base, bituminous wear course and appurtenances; and said report was received by the Council on August 10th, 1999, and WHEREAS, this improvement was petitioned for by 100% of the property owners and said property owners have waived hearing on said improvement, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $60,000.00. • 2. The public hearing on said improvement is hereby waived. Adopted by the Hutchinson City Council this 1 Oth day of August, 1999. Mayor City Administrator • F RESOLUTION NO. 11295 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 17 PROJECT NO. 99-40 WHEREAS, a certain petition requesting the improvement of Hilltop Drive in Santelman's Third Addition by construction of sanitary sewer and services, watermain and services, bituminous base, bituminous wear course and appurtenances, was duly presented to the council on the 10th day of August, 1999; and WHEREAS, pursuant to resolution of the council adopted August loth, 1999, a report has been prepared by the Director of Engineering with reference to the improvement, and this report was received by the council on August 10th, 1999. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The council finds and determines that said petition was signed by all owners of real property abutting upon the street(s) names as the location of the improvement. • 2. Such improvement is hereby ordered as proposed in the council resolution adopted August 10th, 1999. 3. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 10th day of August, 1999. Mayor City Administrator • — 4 RESOLUTION NO. 11296 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 17 PROJECT NO. 99-40 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of Hilltop Drive NE in Santelman's Third Addition by construction of sanitary sewer and services, watermain and services, bituminous base, bituminous wear course and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be publicly opened at 2:00 pm on Monday, August 23rd, 1999, in the Council Chambers of the Hutchinson City Center by the • City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council on August 24th, 1999, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 10th day of August, 1999. Mayor City Administrator • % �L� • PUBLICATION NO. ADVERTISEMENT FOR BIDS LETTING NO. 17 PROJECT NO. 99 -40 TO WHOM IT MAY CONCERN: Hutchinson, Minnesota Dated: August 10, 1999 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Office of the City Administrator until 1:30 pm on Monday, August 23rd, 1999 and said bids will be opened at 2:00 pm in the Council Chambers of the Hutchinson City Center at 111 Hassan Street SE, Hutchinson, Minnesota, for the improvement of Hilltop Drive NE in Santelman's Third Addition by construction of sanitary sewer and services, watermain and services, bituminous base, bituminous wear course and appurtenances, all in strict accordance with the Plans and Specifications on file in the Office of the Director of Engineering. The approximate major quantities of work involved are: • • ITEM UNIT QUANTITY 8" PVC PIPE SEWER SDR 35 L.F. 640 8" X 4" PVC WYE EACH 11 CONSTRUCT MANHOLES DESIGN 4007 EACH 3 1" CORPORATION STOP EACH 11 1" CURB STOP & BOX EACH 11 TAP SERVICE PIPING L.F. 550 REMOVE BITUMINOUS SURFACING S.Y. 330 NON - WEARING COURSE MIXTURE TYPE (LV) TON 80 All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5 %) of the amount bid. All checks or bid bonds will be held for thirty (30) days or until a contract is signed. Subsequent to that time, all non - forfeited checks or bid bonds will be returned to the bidders. All bids shall also be accompanied by the required Insurance Certificates as noted in the specifications, and Certificate of Compliance with the Minnesota Worker's Compensation Law. Bids shall be directed to the Director of Engineering, securely sealed and endorsed upon the outside wrapper "LETTING NO. 17/PROJECT NO. 99 -40 ". The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Specifications and Proposal Forms are on file and are available from the Office of the Director of Engineering, 111 Hassan Street SE, Hutchinson, MN 55350, and will be furnished on request to any prospective bidder upon payment of $53.25 per set (NON- REFUNDABLE). The successful bidder will be furnished free of charge, additional adequate number of specifications. Gary D. Plotz, City Administrator PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, AUGUST 12TH, 1999 AND IN THE CONSTRUCTION BULLETIN ON FRIDAY, AUGUST 13TH, 1999. O ! " 0 Memorandum To: Mayor & City Council CC: Ken Merrill, Finance Director From: Marilyn J. Swanson, Administrative Secretary Date: 08/10199 Re: AGENDA ITEM 8 -I — APPOINTMENT TO HWY. 22 CORRIDOR STUDY In my haste to put out the City Council packet last Friday, I inadvertently gave two items the same number of 8 -I. However, the attached item was not included on the agenda. Please take action to appoint a Council member to the Hwy. 22 Corridor Study as requested in the Planning Staff memo. • Attachment _ r �� CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson City Council From: Julie Wischnack, AICP, Director of Planning/ZoningBuilding • Date: August 5 1999 — Meeting Date August 10, 1999 Re: Appointment of council person to Highway 22 Cooridor Study Various groups attended a meeting on August 3. 1999. to discuss the Highway 22 Bypass area. Persons from the County Board, City Council. Joint Planning Board, HCDC, MNDOT, and staff members were present. The group decided that it was best to have a steering committee consisting of one member of each board or commission. Staff would request the Council provide an appointment to the steering committee. The group also discussed the topic of a moratorium. There were some who were uncomfortable about the possibility because of timing, property rights. and projects that were in process. By the end of the discussion, many of the County Board members were not opposed to a moratorium, if there was support from the other entities. If the City Council wishes to support a moratorium, staff could prepare a resolution or communication. Staff will distribute minutes of the meeting when they are available. 9 -11�,0 08/10/99 T 08:40 FAX 320 235 4329 MID MI." DEVEL COMM MID - MINNESOTA DEVELOPMENT COMMISSION • COMMLSSION OFFICERS Sherron RMny Chairperson John ME= Vice Chair DnWayna Underthun Secretary Brace Shuek Treasurer August 9, 1999 Mayor Marlin Torgerson 111 Hassan Street SE Hutchinson, MN 55350 Dear City Council, 0002 PROGRAM AREAS r.,,,,.,.., Developmwnt Transportation Planning Fionmue Development Area Agency on Aging Grants Administration Building Impactions The Mid-Minnesota Development Commission (MMDC) is eligible for a $50,000 grant that would help benefit all of the communities located in Kandiyohi, Meeker, McLeod, and Renville Counties. The purpose of the grant is to provide funding to regianal development organizations so they may assist their member governments in conducting a variety of local planning efforts. If MMDC is awarded the grant, additional money will rng be requested from your community. However, in order to be competitive for the grant, MMDC needs your support. • MMDC would use the money in a variety of ways but primarily it would allow us to create a Geographic Information System (GIS) database that would contain a plat map of each community in the four county region. Once we have Hutchinson's plat map in our database, we will be able to generate the following kinds of maps with very little effort: land use, zoning, housing, public infrastructure, address, urban growth, future land use, and a variety of other maps. Even if your community does not foresee any plan needs in the new future, it is still very important to MMDC to have your written support for this application. Minnesota Planning will be reviewing the applications and they want to see solid support from the communities that would benefit from the free money. If you are willing to help us, please pass a resolution or write a letter of support similar to the enclosed example. If you choose to write a letter of support, it would be helpful if you would mention any planning needs your City may have in the future. Unfortunately the application is due on August 26th, so we would appreciate hearing back from you soon. Thank you for your support and please call l me if you have any questions. Sincerely, Matthew E. hnson, Community evelopmem Planner • 7— A, 333 WEST SD(TH 5TRELIT WW 0/ M E MAI TOLL FREE 1- 8004LW-0606 FAX L midmndav oarowillmar.com 08/10/99 TOE 08:41 F.0 320 235 4029 MID MM DEVEL COMM [6003 City of Hutchinson 0 Planning Grant Resolution WHERE The Minnesota Legislature has allocated funds to tlue Office of Strategic and Long Range Planning which may be applied for by Regional Development Commissions to help support local planning effort~, and WHEREAS, The Mid - Minnesota Development Commission is :applying for $50,000 to help subsidize community planning efforts in Kandlyohi, Meeker, McLeod, and Renville Counties, and WHEREAS, The Mid- Minnesota Development Commission bas applied the past two years for fiords to help subsidize the costs of Community - leased Planning in Region 6E, and WHEREAS, The Mid - Minnesota Development Commission has contacted the City of Hutchinson and discussed the need for creating a Oeographic Information System (GIS) database for the City, and WHEREAS, The City of Hutchinson would benefit from such n database since it would • provide a foundation for many planning efforts the City will have in the future. Now, THEREFORE, BE TT RESOLVED, the City of Hutchinson supports the Mid - Minnesota Development Commission's application to the Office of Strategic and Long Range Planning for $50,000. The money will be used effectively to help lower the planning costs for the communities located in Kandiychi, Meeker, McLeod, and Renville Counties. Signed: Name Title Date Name Title Date c nuT mwti • City of Hutchinson FOUNDATION FOR CHALLENGED CHILDREN FEE: =25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by,: Building Fire Application shall be submitted at Police least _ days prior to the Gambling ocbasion I , K TO A14 c l eeLy i -i AND I , �ifc .� /C ese /' Name of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of gambling in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending S46atur s : Authorized officer of rganization Designated Gambling Manager of organization A. The following is to be completed by the duly authorized officer • of the organization: 1. True Name: e,,eucc IX/5 — IAI , 4 iMILLI'J (last) (first) (middle) 2. Residence Address: 5 7poA,4 - fAlcl QT M'✓ S"s38I (street) (city) (state) (zip) 3. Date of Birth: iz za sr69 4. Place of Birth Se•'/ (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No If Yes, explain B. The following is to be completed by the designated gambling manager of organization: 1. True Name: Ah/ (last) (first) (middle) 2. Residence Address: (street) (city) (state) (zip) 3. Date of Birth: 4. Place of Birth: • CAM (mo /day /Year) (city /state) 1999 �� A , 5. Have you ever been convicted of any crime other than a • traffic offense? Yes No . If yes, explain 6. How long have you been a member of the organization? Z Y r S 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used 'C, , Ae n 2 2. Date or dates gambling devices will be used �&R + 14 IFS 9 (date and /or day(s) 3. Hours of the day gambling devices will be used; of week) From A.M. To A.M. P.M. P.M. 4. Maximum number of players 5. Will prizes be paid in money or merchandise? 'IkL6 �1117 ca p 6. Will refreshments be served during the time the gambling devices will be used? Yes No . If so, will a charge - be made for such refreshments? Yes NO D. Organization Information: ! 1. Address where regular meetings are held f �frlinso • 2. Day and time of meetings 1 4S 4Prc�2 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes Y-,- No 4. How long has the organization been in existence? 213 1 v r J 4a. How many members in the organization? 5. What is the purpose of the organization? 6. Officers of the Organization: NZ / Address ��J_ Tit 7. Give names of officers or any other persons paid for services to the organization: Name Address Title �. Organization Information: (Continued) 8. In whose custody will organization records be kept? Name �kcnc� - Cj A Z- Address 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the. Name of Insurer and Policy No. E • 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 11. Attach a list of all active members of the organization. The following information is provided concerning a bond given by the gambling manager in favor of the 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond Q. Application is hereby made for waiver of the bonding requirements. Yes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambli ,Mg, and I will familiarize myself with the c� ai6*nts thereof. Signature of authorized officer of or Date: X -io - 99 Subscribed and sworn to before me a notary public on this _ 19 Signaturp of Notary Public Commission expires on Subscribed and sworn to before me a notary public on this 19 Signature of Notary Public Commission expires on fidelity organization. on day of day of • - OPEN -HOLD COUNCIL REPORT ________________ ____________________________ 1980 TIDS IND.SCHOOL DIST. #423 1e IMPRO CONST WSB & ASSOC 1997 IMPR. CONST HUTCHINSON UTILITIES 10 -AUG -1999 (16:54) page 1 ---------------- ------ ------------- - ----- TAX INCREM ADJMT -FY 1999 $15,740.00 $15,740.00* PROFESS SERV -BLUFF & 5TH BR)GS $434.00 $434.00* INSTALL STREET LIGHTS $807.10 $807.10* 1999 IMPR. CONST DUININCK BROS INC. L7/99 EST #1 JULY $329,526.41 HUTCHINSON UTILITIES SHAKESPEAR POLES $50,082.70 JUUL CONTRACTING CO L5/99 EST #3 JULY $48,329.13 R & R EXCAVATING L13/99 EST #1 JULY $49,065.60 WM MUELLER & SONS L10/99 EST #2 JULY $292,120.97 < *> $769,124.81* AIRPORT RENOVAT. AMERICAN ENGINEERING TESTING PROFESS SERV- AIRPORT PRJT $1,846.20 GOPHER STATE CONTRACTORS APPLIC & CERTIF -MUNIC AIRPORT $30,200.50 MATHIOWETZ CONSTRUCTION AIRPORT CONST THRU 7/30/99 $230,468.43 < *> $262,515.13* CAP.IMPRO.FUND BRAUN INTERTEC CORP PROFESS SERV -ICE ARENA $2,495.00 LOGIS LAND $1,378.50 < *> $3,873.50* CENTRAL GARAGE BRANDON TIRE CO TIRES, PATCH $366.89 CARQUEST AUTO PARTS SHOP SUPPLIES $539.59 CASH DRAWER #4 MISCELLANEOUS $22.00 CITY OF HUTCHINSON AUG MED $432.09 COAST TO COAST HDWE $12.58 CROW RIVER AUTO LABOR $16.06 FORTIS BENEFITS AUG LTD $21.45 G & K SERVICES UNIFORMS $104.96 HUTCH COOP CENEX TIRE REPAIR $5.00 HUTCHINSON WHOLESALE SHOP SUPPLIES $399.80 • INTERSTATE BATTERIES BATTERIES $227.75 JERRYS TRANSMISSION PARTS, LABOR- REPAIR SWEEPER $5,098.50 L & P SUPPLY CO OIL CHANGE $107.68 M.S. SHARPENING SERVICE SHARPENING $9.79 MACQUEEN EQUIP INC CLAMP $1,217.51 MN MUTUAL LIFE AUG LIFE $7.56 MTI DIST.CO BEARING $46.83 NO STATES SUPPLY INC HDWE $110.69 PRIMROSE OIL CO TRACTOR SEAL SAVER $295.62 RUNNING'S SUPPLY CASTERS $27.63 SNAP ON TOOLS CORP SOCKET, WR SET, PLIERS $140.28 TWO WAY COMM INC ANTENNA $58.07 US POSTAL SERVICE JULY POSTAGE $11.55 WICHTERMAN, KEN REIMB- SAFETY BOOTS $60.00 < *> $9,339.88* GENERAL FUND 215 WABASHA PROPERTIES SR TOUR -35 TICKETS $700.00 AAGARD WEST EXTRA CONT DUMP $1,575.41 AASHTO DEVELOP BICYCLE FACIL GUIDE $30.00 ADCETERA PROFESS SERV -CITY NEWSLETTER $800.00 ADOLPH KIEFER FANNY PACK $36.80 AG SYSTEMS TANK LEG $102.03 ALLEN PRECISION SVR -25 LEVEL ROD $176.45 AM.WELDING SUPPLIES WELDING SUPPLIES $49.94 ARNOLD & MCDOWELL JULY COMPENSATION $7,066.00 BECKER ARENA PRODUCTS REPAIR & MAINTENANCE SUPPLIES $479.25 BENNETT OFFICE SUP. SERVICE MAINT $313.65 BERNICK & LIFSON TRIAX /MEDLACOM TRANSFER $375.00 BUSINESSWARE SOLUTIONS PRINTER, TRAY, CABINET $5,858.57 CADD /ENGINEERING SUPPLY BLUELINE PAPER $104.14 CAMERA SHOP DEVELOP & PRINT $6.25 CASH DRAWER #4 POSTAGE $28.99 CENTRAL GARAGE JULY REPAIRS $10,251.47 CENTRAL LANDSCAPE SUPPLY TREES /SHRUBS $6,042.50 r 1 /a -AI OPEN -HOLD COUNCIL REPORT 10 -AUG -1999 (16:54) page 2, _ __- ___ - - - -__ ------------------------------------------------------- GENERAL FUND CENTURY LABS WEED KILLER, EX IT $184.67 CHAMBER OF COMMERCE LEADERSHIP PGM- J WISCHNACK $590.00 CITY OF HUTCHINSON JUNE LODGING TAX $44,957.47 COAST TO COAST BAGS, HSHLD GOOP $701.48 COMM TRANSPORTATION BILLING & MAIL LIST VERIFIC $95.00 CONTINENTAL RESEARCH CORP KNOCK OUT $351.38 COUNTRY FLORAL FLORAL ARRANGEMENT, DELIVERY $37.00 CUSTOM PRODUCTS & SERVICES SWITCH $110.15 DAAK REFRIGERATION REPAIR POPCORN MACHINE $452.68 DEPT NATURAL RESOURCES DNR FEES TO STATE °'62.00 DIAMOND 5 CONSTRUCTION STUMP REMOVAL $1 56.90 DINNEL, DIANE HAT REFUND $5.00 DONALD SITZ CUSTOM FARMING SER JULY AIRPORT MOWING (__27.50 EDMISON, LINDA UMPIRE GAMES $272.00 ELECTRIC MOTOR CO NEW MOTOR $54.23 ENGER, REBECCA S. GROUPWISE TRAINING -2 SESSIONS $1,020.00 FALLON, TIM SECURITY FOR 3M STEAK FRY $70.00 FORTIS BENEFITS AUG LTD $1,521.20 G & K SERVICES UNIFORMS $632.08 H & B SPECIALIZED PRODUCTS BASKETBALL BACKSTOP WINCH $1,224.75 HAGER JEWELRY BADGES & ENGRAVING $25.56 HAMILTON, CARLEEN REFUND - LIFEGUARDING $55.00 HANSEN GRAVEL GRAVEL $579.04 HAWKINS WATER TREATMENT GROUP CHLORINE $427.16 HEMMAH, LLOYD UMPIRE GAMES $32.00 HENRYS FOODS INC CANDY, SLUSH BASE $558.41 HILLIARD FLOOR CARE / HUTCHINSON CLEANING SUPPLIES $909.68 HUTCH CONVENTION & JUNE 1999 LODGING TAX $7,156.93 HUTCH COOP CENEX FUEL CREDIT $36.46 HUTCH FIRE & SAFETY EXTING RECHARGE $315.08 HUTCHINSON LEADER ADS $3,509.79 HUTCHINSON MOTORSPORTS AUGUST RENTAL -TORO WORK MASTER $275.00 HUTCHINSON TEL CO AUG SERVICE $6,600.16 HUTCHINSON UTILITIES JULY UTILITY ,55,115.60 HUTCHINSON WHOLESALE HOSE 246.44 IMPERIAL PORTA THRONES UNIT RENTAL- BASEBALL PARK 154.14 INSURANCE PLANNERS BLANKET COVERAGE $2,465.00 IVERSON, JUDITH HAT REFUND $5.00 JOES SPORT SHOP RIBBONS, TROPHIES $212.50 JOHNSON, DOUG L. REIMB -MEALS $65.46 L & P SUPPLY CO GATOR, LIFT & CAB $7,303.80 LANG'S OLD FASHIONED MEAT MARK BRATS, HAMB PATTIES $154.38 LARSEN, LYNN REFUND - PREPAID CAMPING FEE $36.00 LOGIS JUNE SERVICE $9,268.50 LUECK, PEGGY HAT REFUND $10.00 MADSON, LINDA 5 HAT REFUNDS $25.00 MCKAY, JIM HAT REFUND $10.00 MCLEOD COUNTY RECORDER RECORDING FEES $74.50 MENA, OSCAR REFUND DANCE PERMIT $50.00 MERCK, DR. MICHAEL & KRISTI REFUND- CANCELLED SWIM LESSONS $22.00 MERRILL, KENNETH B. REIMB- MEALS, MILEAGE $146.74 METRO ATHLETIC SUPPLY PANTS, PADS, HELMETS $4,902.99 MID -MN HOT MIX INC FINES $239.16 MIHLBAUER, THERESA REFUND- MODERN DANCE $15.00 MINNESOTA RESORT ASSOC MEMBERSHIP -DOLF MOON $175.00 MN MUTUAL LIFE AUG LIFE- COBRA- DOSTAL MN SAFETY COUNCIL MEMBERSHIP DUES $ $593.04 205.00 MN STATE FIRE CHIEFS ASSC REG -BRAD EMANS $810.00 MOON, PATTI REFUND- LIFEGUARDING $55.00 MORE 4 SUPPLIES $506.44 MORROW, KIM REFUND- CANCELLED SKATE LESSONS $30.00 MR. MOVIES VIDEO RENTAL $3.18 MUELLER, DAVE REIMB- MEALS, LODGING $301.73 NO STATES SUPPLY INC - HDWE $87.40 PAULSEN, PATRICIA HAT REFUND $15.00 PHILLIPS, PAUL REIMB CLEANING SUPPLIES $7.43 QUADE ELECTRIC SUPPLIES $241.65 RASMUSSEN, LISA HAT REFUND $10.00 RIDER BENNETT EGAN & ARUNDEL PROFESS SERV THRU 6/30/99 $797.17 ROWEKAMP ASSOC ARCVIEW 3.1 FOR WINDOWS $1,031.45 RUNKE, BRUCE REIMB- MEALS, LODGING, MILEAGE $251.96 RUNNING'S SUPPLY SLEDGE HAMMER $329.43 S & T OFFICE PRODUCTS BINDERS $63.64 SCAN AIR FILTER OPERATING SUPPLIES $139.62 SCHMELING OIL CO FUEL OIL $28.67 SCHROEDER, TRACY REFUND - CANCELLED SWIM LESSONS $22.00 OPEN -HOLD COUNCIL REPORT 10 -AUG -1999 (16:54) page 3 __________________________________ GENERAL FUND _______ _______ SCHUTT, KIM __________ _______ REFUND - CANCELLED SKATE LESSONS _____ $13.00 -- SHRED -IT SHREDDING SERVICE $ SIMONSON LUMBER CO CYLINDER D. BOLT 25.56 STONER, DEBBIE REFUND - LIFEGUARDING $55.00 SUPERIOR COFFEE & FOODS COFFEE TAUER, JOE REFUND- MODERN DANCE ,5 $73.51 40.00 TEMPLETON INC JULY COMPENSATION $455.13 TILTON, DAVID UMPIRE GAMES $340.00 TRI CO WATER COND SALT $153.04 TUCHOLKE, RONDA HAT REFUND $15.00 UNITED BLDG CENTERS LUMBER $11.05 US POSTAL SERVICE JULY POSTAGE $912.68 US WEST COMMUN AUGUST SERVICE $166.20 VIKING COCA COLA POP PURCHASE $92.00 WAL -MART - BATTERY WENDORFF, TERRY HAT REFUND $ $72.64 15.00 < *> $147,744.19* HUTCH COMM DEV.0 CITY OF HUTCHINSON AUG MED $432.09 DOMINO'S PIZZA PIZZAS $37.20 FORTIS BENEFITS AUG LTD $27.24 HUTCHINSON TEL CO AUG SERVICE $125.76 MN MUTUAL LIFE AUG LIFE $9.66 MORE 4 POP $8.92 SUBWAY BOX LUNCHES $47.82 US POSTAL SERVICE JULY POSTAGE $18.81 < *> $707.50* HUTCH TRANS FAC. BUSINESSWARE SOLUTIONS LABOR, TRAVEL, PARTS $262.44 COAST TO COAST TAPE, BUSHING, PAINT $27.07 G & K SERVICES UNIFORMS $242.84 HUTCHINSON TEL CO AUG SERVICE $431.42 HUTCHINSON UTILITIES JULY UTILITIES $1,226.92 PINKERTON SERVICES GROUP SECURE PERFECT UPGRADE $3,157.73 RUNNING'S SUPPLY ROUND -UP, SPRAY $68.13 US POSTAL SERVICE JULY POSTAGE $8.03 < *> $5,424.58* *OR STORE AAGARD WEST AUGUST SERVICE $46.80 AMERIPRIDE LINEN & APPAREL TOWELS $135.59 BELLBOY CORP JULY MISC $66.07 BERNICKS PEPSI COLA JULY POP $671.35 C & L DISTRIBUTING JULY BEER $23,954.70 CDI OFFICE PRODUCTS LTD PAPER, RIBBONS $157.20 CITY OF HUTCHINSON AUG MED $928.72 CITY OF HUTCHINSON- GENERAL FUN PAYROLL 7/30/99 $8,057.46 COAST TO COAST SUPPLIES $12.84 DIAMOND CLEAR ICE 20# ICE $373.80 FORTIS BENEFITS AUG LTD $8.07 GLENCOE ENTERPRISE JULY ADS $70.00 GRIGGS COOPER & CO JULY LIQUOR $4,653.40 HANSEN DIST OF SLEEPY EYE JULY BEER HENRYS FOODS INC JULY MISC $ $1,465.40 2,116.59 HERMEL WHOLESALE JULY MISC $554.51 HUTCHINSON LEADER JULY ADS $131.04 HUTCHINSON TEL CO AUG SERVICE $173.41 HUTCHINSON UTILITIES JULY UTILITIES $1,033.71 JOHNSON BROTHERS LIQUOR CO. JULY LIQUOR $9,328.25 JORDON BEVERAGE INC. JULY BEER $1,330.05 KKLN JULY ADS $110.00 LENNEMAN BEVERAGE DIST. INC JULY BEER $2,482.40 LOCHER BROS INC JULY BEER $10,031.05 LUNDHOLM, LORI CLEAN WINDOWS $42.60 MIDWEST MEDIA INC ADVERTISING $319.00 MN MUTUAL LIFE AUG LIFE $14.70 MORE 4 CHICKEN, PIZZA $112.07 PINNACLE DISTRIB JULY MISC $697.01 ST. CLOUD RESTAURANT SUPPLY JULY MISC $651.31 SUPERIOR COFFEE & FOODS COFFEE $33.25 TRI CO WATER CONE) BOTTLE WATER $42.18 US POSTAL SERVICE JULY POSTAGE $25.46 VIKING COCA COLA JULY POP $627.70 < > $70,457.69* F_ 1 L J OPEN -HOLD COUNCIL REPORT 10-AUG-1999 (16:54) page 4t ---- ------ --- RURAL F. D. ---------------------- --------- CITY OF HUTCHINSON --------------- JULY FUEL $58.68 - -- < *> $58.68* WATER /SEWER FUND AAGARD WEST JULY PICKUP $30,426.92 AM.WATER WORKS ASSN REG -RANDY DEVRIES $150.00 BENNETT OFFICE SUP. METER READINGS $15.00 BIOCYCLE SUBSCRIPTION RENEWAL $69.00 BRAUN INTERTEC CORP PROFESS SERV -WWTP ADDITION $2,075.00 BUSINESSWARE SOLUTIONS TONER, PRINT CARTRIDGES $165.08 CASH DRAWER #4 POSTAGE $9.50 CENTRAL GARAGE JULY REPAIRS $7,116.18 CITY OF HUTCHINSON SHAW PIPELINE WATER USE $6,104.27 COAST TO COAST MISC SUPPLIES $533.35 CORTESIA SANCTUARY & CENTER, T HOME COMPOSTING MADE EASY $109.50 CULLIGAN WATER COND SOFTNER RENTAL $60.86 D.P.C.LND.INC CHLORINE $793.04 DYNA SYSTEMS SAND ROLL $478.73 EARTH TECH /RUST PROFESS SERV - COMPOST FACILITY $9,944.60 ELECTRO WATCHMAN SERVICE CALL, PARTS $213.31 FORTIS BENEFITS AUG LTD $280.64 G & K SERVICES UNIFORMS $492.50 HARRIS COMPANIES LABOR /REPAIR VALVE $270.00 HAWKINS WATER TREATMENT GROUP HYDRO ACID $681.94 HENRY & ASSOCIATES VALVE BOX RISER $151.24 HILLYARD FLOOR CARE / HUTCHINSON DEGREASER $859.86 HUTCH COOP CENEX TIRE REPAIR $111.54 HUTCH PLBG & HTG CO MATERIALS, LABOR- REPAIR TOILET $399.80 HUTCHINSON LEADER AW HRG. $122.60 HUTCHINSON TEL CO AUG SERVICE $879.85 HUTCHINSON UTILITIES JULY UTILITIES $17,879.26 HUTCHINSON WHOLESALE WHEEL, CLO ROLL $49.47 IMPERIAL PORTA THRONES UNIT RENTAL- COMPOST SITE $54.05 INFRATECH MIXED CAL -GAS $297.85 JEFF'S ELECTRIC LABOR, MATERIALS -WWTP $475.39 JOHNSON REFRIGERATION REPAIR FREEZER $97.98 LAB SAFETY SUPPLY INC MESH MATTING & LINER $192.59 LIQUOR HUTCH COOLERS $15.91 LOGIS JUNE SERVICE $4,184.17 MCKIMM MILK TRANSIT INC MOVE BOXES $45.00 METRO WEST INSPECTION SERVICES HOUSE INSPECT -LIFT STN FAILURE $175.00 14INNCOM4 PAGING LOST PAGER CHARGES $74.50 MINNESOTA WASTE WISE 1999 DONATION $200.00 MN MUTUAL LIFE AUG LIFE $100.17 MN VALLEY TESTING LAB LAB TESTS $233.00 NCL LAB SUPPLIES $421.66 -QUADE ELECTRIC BULBS $7.46 ROTO ROOTER PUMPED TANKS $120.00 RUNNING'S SUPPLY SUPPLIES $206.79 SCHRAMM IMPLEMENT MOTOR FOR MIXER $403.51 SERV -O -CAL TROUBLESHOOT $295.00 SHARE CORP NATRAKLENE $368.50 SIMONS, DAVID RELMR- MEALS, MILEAGE, LODGING $301.65 STAFFORD, TOM PLASTIC FOR COMPOST DISPLAY $60.00 STANDARD PRINTING CARD STOCK $13.84 STARKE, RANDY REIMB -CERT PLAQUE & TEST $78.00 TEK MECHANICAL GALV THREAD, THREADING $5.45 TRI CO WATER COND SALT $27.69 TWO WAY COMM INC REMOVE CELL PHONE $162.28 US FILTER /WATERPRO 4" W1000 ECR $495.06 US POSTAL SERVICE JULY POSTAGE $1,076.47 USA BLUE BOOK HOSE & CUFF $91.57 WAL -MART RCA BATTERY $122.58 < *> $90,846.16* 0 0 $1,377,073.22* I &24EDIATE PAY COUNCIL REPORT 10 -AUG -1999 (16:54) page 1 ----------------------- 1978 IMPRO.BDS ----------------------- - ----- JOE KRAMMER ENTERPRISES -- _-- _____- __- _-------- PER AGREEMENT OF REASSESSMENT - -____ $28,291.38 -__ < *> $28,291.38* G FUND AUNTIE HILDEGARDE'S BED & BREA SR TOUR -28 MEALS $196.00 CAMAS REC ROCK $448.24 DEPT NATURAL RESOURCES DNR FEES TO STATE $517.00 HENSEN, MARK REIMS- MEALS, MILEAGE, LODGING $329.47 HOUSKE- JACKLITCH, ANN REIMB - MEALS, MILEAGE, LODGING $323.51 HUTCHINSON JAYCEES HUTCH UTILITIES CONTRIB $415.00 TWIN CITIES BROADWAY THEATRE SR TOUR -25 TICKETS $1,300.00 US POSTAL SERVICE 500 33 CENT STAMPS $165.00 < *> $3,694.22* HUTCH COMM DEV.0 CHAMBER OF COMMERCE LEADERSHIP PROD- CHRISTIE ROCK $295.00 < *> $295.00* HUTCH TRANS FAC. WITTE SANITATION JUNE SERVICE $74.00 < *> $74.00* LIQUOR STORE GRIGGS COOPER & CO JUNE LIQUOR $6,336.28 JOHNSON BROTHERS LIQUOR CO. JULY LIQUOR $11,825.82 QUALITY WINE & SPIRITS CO. JULY LIQUOR $8,844.46 < *> $27,006.56* PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EE CONTRIB 7/24/99 $690.00 AMERICAN FAMILY INS CO. EE CONTRIB 7/24/99 $27.88 GREAT WEST LIFE INS. CO. EE CONTRIB 7/24/99 $100.00 H.R.L.A.P.R. EE CONTRIB 7/24/99 $177.74 ICMA RETIREMENT TRUST EE CONTRIB 7/24/99 $2,651.15 MN CHILD SUPPORT PAYMENT CENTE CHILD SUPPORT PYMT 7/24/99 $162.89 PERA- D.C.P. EE CONTRIB 7/24/99 $52.02 PRUDENTIAL EE CONTRIB 7/24/99 $75.00 PRUDENTIAL MUTUAL FUNDS EE CONTRIB 7/24/99 $30.00 PUBLIC EMPLOYEES EE CONTRIB 7/24/99 $16,644.49 TEMPLETON INC EE CONTRIB 7/24/99 ,5250.00 WADELL & REED EE CONTRIB 7/24/99 $150.00 < *> $21,011.17* $B0,372.33* r °� Hutchinson Fire Department • Monthly Council Update July 1999 The Fire Department responded to 37 calls for services in the month of July, the breakdown of these calls are: City Calls : Residential 3 C o mmerc i aUlndustrial 7 Multi- Family 5 School Type 2 Rescue 1 Haz -Mat 3 Vehicle 4 Carbon Monoxide 3 Sky Warn 1 Good Will 1 • Rural Calls: Rescue 4 Medicals 2 Haz -Mat 1 Drills / Meetings: SCBA maintenance New firefighter testing Assisted the BCA with the arson class held here Auto extracation drill Regional meeting with the fire departments around us / the drill was about the search dogs County Haz -Mat team training • 0 HUTCHINSON EMPLOYEE SAFETY COMMITTEE MEETING Thursday, July 1 51 MINUTES Present: Mark W. Brenda, Connie, Brad Emans, Dave T, Mark L Absent: Dick Ebert, Keith M 1. Approved June Minutes • 2. Brenda gave accidents /incidents report 3. Brenda & Brad still working on safety badges 4. Brenda brought up smoking & seat belts in vehicles. No Smokine memo to directors. 5. Discussed picnic set for August 19 at pool at 12:00pm. Bring your alternate. Let Mark Weis know if you or your alternate will NOT be attending. Mark will plan for everyone to be there. The meal will be 2 piece chicken dinner, potato, veggie, & dessert. Beverage not included. 6. Meeting was adjourned at 11:05am 0 FOR YOUR INFORMATION 0 �3 To: Mayor & City Council CC: Ken Merrill, Finance Director Crary D. Plotz, City Administrator From: Marilyn J. Swanson, Administrative Secretary Date: 08/10/99 Re: UPDATE ON RFP FOR Cy 31ay As of today, there have been 60 RFPs mailed to various businesses and individuals. -majority of the inquiries and mailings have been within Minnesota. ate mailings have been sent to: Chicago Rapids, Iowa Tempe, AZ ➢ Fargo, ND ➢ Sioux Falls, SD There has been an increased interest in the project since the Minnesota Office of Trade & Economic Development publicized the RFP on our behalf. I have taken several out of state phone calls in the last few days. 1 Fy Fawcett, Youn & Associates, W. CERTIFIED PUBLIC ACCOUNTANTS - 101 Main Street So. - 820 North Sibley Principals: Cecil R. Fawcett, lames A. Young, Paul A. Harvego - Litdtf dd, Minnesota 55355 Hutchinson, Minnesota 55354 i .� Telephone: (320) 693 -7975 Telephone: (320) 587-4747 ,E Fax: (320) 693 -7502 _ _ Fax: (320) 587 -504$ ACCOUNTANTS' REVIEW REPORT To the Board of Advisors H utchi n son em Area Convention and Visitors Bureau - - - - s "'`' We have revieiwd the accompanying statement of financial position of Hutchinson Area Convention and Visitors Bureau (CVB) {a division of the Hutchinson Area Chamber of Commerce (HACC); a non -profit wrporationj as bf December 31 1998 end 1997, and the related statements of activities and cash flows for the,yeats then ended, -in accordance with Stdtenients. =4n Standards for Accounting and Review Services issued by the_American rnstrtute'of Certified,PUbhc r AceountaNs All information included in these financial statements is the representation "of the management of CVB ' i tK A review consists principally of inquiries of CVB personnel and analytical procedures'apphed to financial data It is sr tir .substantially less in soope than an audit in accordance with generally accepted auditing staodaids,'the objective of which u the expression of an opinion regarding the financial statements taken as a whole. Accordingly, we do not express such, t an inion ^tf ; Based on our review, we are not aware of any material modifications that should be made to the accompanying financial statements in order for them to be in conformity with generally accepted accounting principles. - ' Ottr teeew was Blade for the purpose of expressing limited assurance that there are no material modifications that should ,ua ry beniedq to Ore 5nancial statements in order for them to be in conformity with generally accepted accounting principles t The mfofmrlhon indudod n the accompanying Schedules 1 -3 is presented only for supplementary , analysis purposes. Such YµRJ - \ `��r ^p mfomrnUon has_btxar subjected to the 'inquiry analytical procedures applied in the review of the basic financial " +status, anti we are not aware of any material modifications that should be made thereto. pW'I,YOUN &A SOCIATES, LTD. Public Accountants yf��•�yppp {r : _ 5 � l tf ?A SOCIETY OF CERTIFIED PUBLIC ACCOUNTANTS AND AMERICAN INSTITUTE OF CERTIFIED PUBLIC ACCOUNTANTS,` HUTCHINSON AREA CONVENTION AND VISITORS BUREAU W g/sawngs Cash - certificates of deposit C Receivables tax Acaved interest Total Current Assets PrepM and EniiOment Equkwowl Leaaamculated depreciation Exhibit A 1998 1997 $ 42,030 $ 24,149 37,015 35,605 3,992 9,651 719 571 $ 83,756 $ 69,976 STATEMENT OF FINANCIAL POSITION December 31, 1998 and 1997 $ 6,791 (3,919) $ 2,872 $ 86,628 $ 3,287 (2,540) $ 747 $ 70,723 Net Property and Equipment TOTAL ASSETS Why Accounts payable Payroll taxes payable Total Liabilities TOTAL LIABILITIES AND NET ASSETS Sae Accountants' Review Report. SIX accO Y Notes to the Financial Statements. $ 316 $ 627 5 0 $ 321 $ 627 86,307 $ 86,628 70,096 -2- HUTCHINSON AREA CONVENTION AND VISITORS BUREAU STATEMENT OF ACTIVITIES - BUDGET AND ACTUAL For The Year Ended December 31, 1998 With Comparative Actual Amounts For The Year Ended December 31, 1997 218 635 1998 1997 Budget Actual Actual City lodging t $ 58,000 $ 58,824 $ 61,730 lotaest 1,000 1,948 1,453 odwr revenues 0 658 106 Total Revenues $ 59,000 $ 61,430 $ 63,289 Funenses G ene ral an d Administrative Management fee Marketing wage Payroll tax expense Board expense Legal and accounting Office expenses Depreciation Sign Maintenance Total General and Administrative Conference and Travel Seminars and conferences Association dues Trade shows and fairs Total Conference and Travel $ 8,416 12,500 1,425 400 900 4,700 600 300 $ 29.241 1,000 100 $ 7,611 7,654 657 60 895 4,079 567 400 $ 21,923 $ 8,195 6,032 533 11 892 4,015 130 400 $ 20,208 Visitor Marketing Media advertising Billboards Internet Brochures Total Visitor Marketing Group Marketing Welcome materials Brochures Bid Packets and promotions Total Group Marketing Community Development Community education Community recreation Total Community Development Total Expenses Increase in Net Assets Net Assets at Beginning of Year NET ASSETS AT END OF YEAR See Aeeoimtants' Review Report. See m ommPanying Notes to the Financial Statements. Exhibit B 301 450 2,500 1,167 907 • $ 3,600 $ 2,020 $ 1,658 $ 9,000 $ 10,806 $ 9,599 1,350 1,674 1,674 200 343 375 1,500 0 0 $ 12,050 $ 12,823 $ 11,648 $ 1,500 $ 1,276 $ 2,401 3,000 0 4,101 4,000 0 32 $ 8500 $ 1.276 $ 6,534 $ 2,500 $ 255 $ 125 0 6,922 0 $ 2,500 $ 7,177 $ 125 $ 55,891 $ 45,219 $ 40,173 $ 3,109 $ 16,211 $ 23,116 70,096 46,980 $ 86,307 $ 70,096 • -3- • 0 e 7/23/1999 HUTCHINSON UTILITIES COMMISSION PAGE 1 BALANCE SHEET .JUNE 30, 1999 C G k„ .... THTA, r r r r ASSETS Irm TTY PLAN — AT _ LAND a LAND RIGHTS 891,734.73 ' DEPRECIABLE UTILITY PLANT 36,617,961.57 ° -- TOTA 1IIILITY -PLANT _ _.T — 8 7.364.646 32 - ° ° LESS ACCUMULATED DEPRECIATION (22,693,636.39) 39) .o CONSTRUCTION IN PROGRESS - 636,186.28 ° TOTAL UTILITY PLANT DEPREC VALUE 33.446,826.21 RESTRICTED FUNDS 6 ACCOUNTS FUTURE EPANSION 6 DEVELOPMENT 306.666.00 e TWESTMENT - - CAB RF9FTnMQ 544 853 73 i° MEDICAL INSURANCE 106,068.66 � : BOND & INTEREST PAYMENT 1993 V"Jn RERERVE — 1993 ': 756.166.40 f I _AO CATASTROPHIC FAILURE FUND 1,230,666.00 °' TOTAL RESTRICTED FUNDS 6 ACCOUNTS 4,540,334.13 - --- - — a Se CURRENT i ACCRUED ASSETS '' °�' CABM IN BAN( T 3,218,383.10 25 724 33 t° ACCOUNTS RECEIVABLE 1,891,134.17 3° OTHER ACCOUNTS RECEIVABLE — 3" 774.929.07 3O INVENTORiEB 861,856.38 ' PREPAID INSURANCE 57.672.62 ACCRUED INTEREST RECEIVABLE 2,8011.64 33 .'• CLEARING ACCOUNT 14,205.75 " TOTAL CURRENT 6 ACCRUED ASSETS 6,946,302.76 w " DEFERRED CHARGE � 3e now DIBCOUNT 1993 160,061.23 -0• TOTAL ASSETS 47,033,344.33 s s� s 0 BALANCE SHEET JUNE 39, 1999 0 r nrm i r r r r T Tw r r r r xl KJN. ,,:YHL EQUITY 6 LIABILITIES ------ --. —.M N .ICIPAL -EW ITY .. - - -- -- -- — - -- -- -- MUNICIPAL EQUITY 34,852,188.11 ' UNAPPROPRIATED RETAINED EARNINGS 729,801.36 ° SOTALISBIICIP_ -- ' LONG TERM LIABILITIES-+6T OF • CURRENT §&nXlTIES _ �— 1993 BONDS 9 12 TOTAL LONG TERM LIABILITIES 9 CONSTR CONTRACTS i ACCTS PAY RETAIN " .3 TOTAL CONSTRUCTION 8 ACCTS PAY .96 - - -- -- -- - -- CURRENT 6 ACCRUED LIABILITIES - -�— _ - - -- -- ACCOUNTS PAYABLE I ►/iE1tE8T ACCRLIED 1,163,924.17 47 391 77 " - _ ACCRUED PAYROLL 68,381.37 ACCRUED VACATION PAYABLE °s 162,264.25 z' ACCRUED MEDICAL FUND (16,!.27_22) =' ACCRUED REC PAYMENT 540.24 x3 CUSTOMER DEPOSITS 78,235.66 ' OTHER CUNT 8 ACCRUED LIABILITIES __ 12.289_88 TOTAL CURRENT a ACCRUED LIAR .�. 1,512,354.86 ze TOTAL MM=MAL EQUITY 6 LIAR 47 839 544 33 xe 29 JO 3 32 33 ,a D 39 .O •2 .e 5 °z 0 0 7/23/1999 HUTCHINSON UTILITIES COMMISSION PAGE i STATEMENT OF INCOME 6 EXPENSES JUNE 30, 1999 V I(Y'S_ URRFN7 Rl 1I ETED BWID T __ ANNI IAN YEAR TO DATE YEAR TO DATE - -- YEAR TO DATE DEVIATION BUDGET T INCOME STATEMENT 695,480.73 581,040.37 576,517.44 (4,523.13) 1,191,394.00 OPERA TIN1rc ��+� 171,464.66 471,582.01 414,499.00 (57,083.01) 111501800.00 SALES - EL.ECTRIC ENERGY 6,270,321.75 6,781,836.14 6,057,500.00 724,336.14 12,8v0,000.Qe SALES FOR RESALE 843,406.10 546,782.95 574,000.00 (27,217.05) 1,000,000.00 _ -- - NET INCOME FROM OTHER SMARCE8_. _.... - 97.850.96 —__ -_- 98,461.10.._. _ 38,620.44-- -_- --- -...._9.891.10.- . ............. 73,250.QQ SECURITY LIGHTS 6 5,631.50 6,630.00 (798.50) 13,000.00 POLE RENTAL 2,678.00 1,412.75 4,000.00 (2,587.25) 4,000.00 SALES - GAS 3, M 891.37 3� 984 23 3.388.608.08 _5.349_.210.772 __6.20 ?.588.40 -_. TOTAL OPERATING REVENUE 10,278,547.68 10,573,213.67 10, 269 ,350.00 303,863.67 20,142,750.00 OPERATING EXPENSES PRODUCTION OPERATION 695,480.73 581,040.37 576,517.44 (4,523.13) 1,191,394.00 PRODUCTION MAINTENANCE 171,464.66 471,582.01 414,499.00 (57,083.01) 111501800.00 -- - - PURCHASED POWER 1. 3,363. 28 87 1_._6 71.384.38 1.290.308.80 (38 i.084.38)___ 2.150,504.04 TRANSMISSION OPERATION 609.i8 .00 .08 .00 3,400.00 TRANSMISSION MAINTENANCE 14,247.74 26,855.88 25,930.00 (925.88) 75 _ ELECTRIC DISTRIBUTION OPERATION 1'+F�'�¢Z4.25 147.137.39 1 32,_210.44_.. 514.22 Z.'U4).--- _263.444. QQ ELECTRIC DISTRIBUTION MAINTENANCE 67,514.27 91,482.44 91,930.40 447.56 187,700.00 ' MFG GAS PRODUCTION OPERATION 288.34 334.02 312.50 (21.52) 1,250.00 MFG GAS PRODUCTION MAINTENANCE 815.24 1,045 N 229.76 4.544.44_. PURCHASED GAS EXPENSE _ 250.30 4,638,239.61 4,650,241.28 4,626,792.00 (23,449.28) 9.580,800.00 ' GAS DISTRIBUTION OPERATION 94,777.42 110,157.43 116,860.00 6,702.57 233,500.00 GAP - DISTRIBUTION _MN NTE N ANCE 24.3 57.43 50.547 __- _ -_ 3A , :22.00 (2 4,$25.m) 55.444.40. CUSTOMER ACCOUNTING 6 COLLECTIONS 112,857.13 123,653.58 114,675.50 (8,978.08) 234,850.00 ' ADMINISTRATIVE 8 GENERAL EXPENSES 710,440.40 713,124.69 691,959.00 (21,165.69) i,486,700.00 I; DEPRECIATION ___ __741.2751,04 874 ,344.92- -- - _951._444.40. (23.499.92) 1.75Q.0QQ.OQ TOTAL OPERATING EXPENSES 6,792,830.74 9,513,356.41 8,965,952.44 (547,403.97) 18,371,694.00 OPERATING INCOME ___ 1 ,495,3 16.94 1.059.857 _.___1.343. ( 243,544.3 0) _1 771.056.40 OTHER INCOME ___ OTHER - NET_ 44.024.6 22.403.70 . 49.174.00— (25.266.30) __ 92,000.00 INTEREST INCOME 153,705.34 145,766.59 158,750.00 (12,983.41) 317,500.00 MISC INCOME 168,162.10 20,861.05 40,326.50 (19,465.45) 275,500.00 _GAIN M 93HeO -- - - -- -- - -_- - -__ - ,04 --- - - -.Q4 - - - .QQ_ _100 11600.04 MIBC INCOME - GAB WELLS 109,232.08 119,135.98 124,954.00 (5,014.02) 255,000.00 TOTAL OTHER INCOME 480,129.16 308,167.32 372,196.50 (64,029.18) 941,600.00 OTHER EXPENSES ; DEPLETION - GAS WELLS .00 .00 .00 .0Q 85,000.00 , M ISC EXPENSES 64,4634 36.483.98 1 50.280 .Q9 __ 13,796.02 __85,444.44._ . _ INTEREST EXPENSE 277,041.13 250,739.24 250,032.50 (706.74) 500,125.00 TOTAL OTHER EXPENSES 341,504.59 287,223.22 300,312.50 13,089.28 673,125.00 CONTRIBUTION TO CITY TOTAL CONTRIBUTION TO CITY NON- OPERATING INCOME 347,500.00 360,000.00 360,000.00 347,500.00 360,000.00 360,000.00 .00 (208,875.43) (339,053.90) -- — (288.116.00) 720,000.00 720,000.00 (50,939.90) (451.525.00) NET - INCOME 1 ,376.041.. 51 720.801.36 1.015.281.56 (29 4,4SQ.2Q) 1,314.531.00_ -__