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cp08-24-1999 cAUGUST SUNDAY MONDAY TUESDAY 1999 -22- -23- -24- 7:00 am. - Leadership Team Mtg. HUTCHINSON 2 :00 p.m. - Open Bids at City m Main Conf. Room CITY Center for Letting #16, 8 :30 am. - Metro. Transp. Mtg. In Council Chambers CALENDAR Project 99 -38 and Letting 9:00 am. - Management Team #17, Project 99-40 Mtg. in Main Conf. Room Noon - HRA Brd. Mtg. -Main Conf. 4:00 p.m. - Open Bids at City WEEK OF Center for Used Tunnel Style 3:00 p.m. - Wage Committee Mtg. Compost Turner In Main Conf. Room August 22 -28 4:00 p.m. - City Council Work- shop re. 2000 Budget & Capital Project Requests in Main Conference Room 5:30 p.m. - City Council Mtg. In Council Chambers WEDNESDAY THURSDAY FRIDAY SATURDAY -25- -26- -27- -28- 8:30 am - Metro. Transportation CONFERENCE /SEMINAR/ Meeting in Council 7:00 am. - HCDC Board Meeting TRAININGIVACATION Chambers in Staff Conference Room 23 -27 Gary D. Plotz (V) 3:00 p.m. - Utilities Commission 23 -24 Randy DeVries (T) at Utilities Office 7:00 p.m. - Community Needs 23 -9/3 Jo Runke (V) Task Force Meeting at City 24-27 Bonnie Baumetz (V) CITY PICNIC Center Council Chambers 25-27' Dolf Moon (V) 6:00 P.M. C - Conference REC. CENTER M= Meeting S = Seminar (Be sure to sign up for T = Training Good Food & Good Fun) V =Vacation • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 24,1999 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION — Rev. James Devorak, St. Anastasia Catholic Church 3. MUq=S — REGULAR MEETING AUGUST 10, 1999 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PLANNING COMMISSION MINUTES OF JULY 20, 1999 2. FINANCIAL REPORT AND CERTIFICATES INVESTMENT REPORT FOR JULY 1999 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11298 - RESOLUTION OF SUPPORT FOR WORLD WAR II COMMEMORATION DAY TO RING ALL CHURCH BELLS AT 9:04 A.M. ON SEPTEMBER 2, 1999 2. RESOLUTION NO. 11299 - DNR RESOLUTION FOR SALE OF LAND 3. RESOLUTIONS REGARDING LETTING NO. 16/PROJECT NO. 99 -38; "ROLLING MEADOWS ": ➢ RESOLUTION NO. 11300 - DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL #5034 ➢ RESOLUTION NO. 11301 - WAIVING HEARING ON PROPOSED ASSESSMENT ➢ RESOLUTION NO. 11302 -ADOPTING ASSESSMENT ➢ RESOLUTION NO. 11303 - ACCEPTING BID AND AWARDING CONTRACT 4. RESOLUTIONS REGARDING LETTING NO. 17/PROJECT NO. 99 -40; "HILLTOP DRIVE N.E. IN SANTELMAN'S THIRD ADDITION: ➢ RESOLUTION NO. 11304 - DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ROLL #5035 ➢ RESOLUTION NO. 11305 - WAIVING HEARING ON PROPOSED ASSESSMENT ➢ RESOLUTION NO. 11306 -ADOPTING ASSESSMENT ➢ RESOLUTION NO. 11307 - ACCEPTING BID AND AWARDING CONTRACT (c) PUBLIC DANCE PERMITS • UNFAVORABLE RECOMMENDATION DUE TO INADEQUATE STAFFING: CITY COUNCIL AGENDA — AUGUST 24, 1999 ➢ JOSE A. PALACIOS FOR ARMORY ON AUGUST 28, 1999 ➢ JESUS GARCIA FOR ARMORY ON SEPTEMBER 25, 1999 FAVORABLE RECOM31ENDATION: ➢ JOSE A. PALACIOS FOR ARMORY ON SEPTEMBER 25, 1999 ➢ JESUS GARCIA FOR ARMORY ON OCTOBER 9, 1999 (d) OUT -OF -STATE TRAVEL REQUESTED FOR LAWRENCE WINTER TO ATTEND NORTH DAKOTA SOLID WASTE AND RECYCLING SYMPOSIUM ON SEPTEMBER 8-9,1999 IN JAMESTOWN, ND (e) OUT -OF -STATE TRAVEL REQUESTED FOR GARY PLOTZ, RANDY DEVRIES AND DOUG JOHNSON TO REVIEW PREMIER TECH PACKAGING FACILITY IN QUEBEC, CANADA, SEPTEMBER 23-26,1999 (f) CONSIDERATION OF WANING BUILDING PERMIT FEE FOR PARK IRRIGATION PROJECT, WITH EXCEPTION OF STATE SURCHARGE FEE (g) APPOINTMENTS TO PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD: • BRETT RASMUSSEN (2002) • RICHARD PETTET (2002) • MIKE SCHIESL (2002) • THERESA SWEENEY (REAPPOINT — 2002) (h) SMALL CITIES GRANT FOR HUTCHINSON HOME PURCHASE OPPORTUNITY PROGRAM (i) RESOLUTION NO. 11315 — RESOLUTION AMENDING RESOLUTION NO. 10882, ADOPTED AUGUST 26, 1997, FOR CONDITIONAL USE PERMIT (j) AUTHORIZATION OF INVESTMENTS BY FINANCE DIRECTOR (k) PLANNING COMMISSION ITEMS: 1. CONDITIONAL USE PERMIT REQUESTED BY PAXTON ANDERSON TO CONSTRUCT MULTI - FAMILY RESIDENCES IN THE R -3 DISTRICT LOCATED AT 851 DALE ST SW WITH UNFAVORABLE RECOMMENDATION (ADOPT RESOLUTION NOA 1308 ) 2. CONDITIONAL USE PERMIT REQUESTED BY DAN AND GERI SMITH TO REMOVE EDBSTING GARAGE AND REPLACE WITH 28' X 30' GARAGE LOCATED THREE FEET FROM THE PROPERTY LINE AT 565 JUERGENS ROAD WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11309) C 3. CONDITIONAL USE PERMIT REQUESTED BY FRED WERTH TO MOVE 36'X 35' TWO -STORY HOUSE TO VACANT LOT LOCATED AT 123 — 4 AVENUE NW WITH FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11310) • Action — Motion to approve consent agenda • CITY COUNCIL AGENDA — AUGUST 24, 1999 F 01:3"16 \;il�C 11 (a) CABLE FRANCHISE TRANSFER FROM TRIAX TO MEDIACOM (CONTINUED FROM JULY 27, 1999) Action — Motion to close hearing - Motion to reject — Motion to approve (b) ASSESSMENT HEARING FOR LETTING NO. 7, PROJECT NO. 99 -10; TH 15 S AND DENVER AVENUE SW: ASSESSMENT ROLL NO. 5031 Action — Motion to close hearing - Motion to reject — Motion to approve and adopt Resolution No. 11311 •lllu 1\ • 1 :►11 1\ • 7. (a) CONSIDERATION OF SUBDIVISION AGREEMENT FOR ROLLING MEADOWS (DEFFERED FROM AUGUST 10, 1999) Action — Motion to reject — Motion to approve • 8. NEW BUSINESS (a) CONTINUATION OF DISCUSSION REGARDING CONDITIONAL USE PERMIT FOR MINI- STORAGE BUILDINGS ON SCHOOL ROAD NORTH Action - (b) CONSIDERATION OF AWARDING BID FOR 1999 IMPROVEMENT BONDS Action — Motion to reject - Motion to approve (c) CONSIDERATION OF AWARDING BID FOR COMPOST TURNER Action — Motion to reject — Motion to approve (d) CONSIDERATION OF COMPREHENSIVE AND LLABITY INSURANCE RENEWAL Action — Motion to reject — Motion to approve (e) CONSIDERATION OF FINAL PLAT KNOWN AS "RAVENWOOD" Action — Motion to reject — Motion to approve and adopt Resolution No. 11312 3 CITY COUNCIL AGENDA — AUGUST 24, 1999 . (f) CONSIDERATION TO PERMIT PARKING ON JEFFERSON STREET DURING ARTS AND CRAFTS FAIR TO BE HELD ON SEPTEMBER 17 & 18, 1999 Action — Motion to reject — Motion to approve and adopt Resolution (g) CONSIDERATION OF ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES Action — Motion to reject — Motion to approve and adopt Resolution No. 11313 (h) CONSIDERATION OF ADOPTING RESOLUTION AUTHORIZING SUBMISSION OF GRANT PROPOSAL FOR BIOSOLIDS DRYING FACILITY Action — Motion to reject — Motion to approve and adopt Resolution No. 11314 (i) CONSIDERATION OF AWARDING CONTRACT(S) FOR OM./FILTER/ LUBE/INSPECTION SERVICES Action — Motion to reject — Motion to approve contracts (j) CONSIDERATION OF ADDITIONAL MAINTENANCE OPERATIONS EMPLOYEE Action — Motion to reject — Motion to approve • 9. MISCELLANEOUS (a) COMMUNICATIONS (a) VERIFIED CLAIMS Action — Motion to approve and authorize payment from appropriate funds 11. C! MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 10, 1999 Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson, Council Members John Mlinar, Kay Peterson and Don Erickson. Absent: Council Member Jeff Haag and City Administrator Gary D. Plotz. Also present: Finance Director Kenneth B. Merrill, Director of Engineering John Rodeberg and City Attorney Marc A. Sebora. 2. The Reverend James Devorak gave the invocation. 3. MINUTES The minutes of the regular meeting of July 27, 1999 and bid opening of July 27, 1999 and July 29, 1999 were approved as presented. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT FOR JULY 1999 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 99 -263 - VACATION OF DEDICATED STREET RIGHT -OF -WAY LOCATED IN STUCKE'S FIRST ADDITION (SECOND READING AND ADOPT) 2. RESOLUTION NO. 11262 — RESOLUTION AMENDING RESOLUTION NO. 10853 ESTABLISHING INCOME GUIDELINES AND ASSET LIMITATIONS FOR SENIOR CITIZENS DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE 3. RESOLUTION NO. 11278 — RESOLUTION ACCEPTING AND RELEASING PLEDGED SECURITIES FROM FIRST MINNESOTA BANK (c) MPCA MONITORING PROGRAM (d) REQUEST FOR OUT -OF -STATE TRAVEL FOR RANDY DEVIRES AND DAVE SIMONS TO SHEBOYGAN, WI ON AUGUST 23-24,1999 Following discussion for clarification of the MPCA Monitoring program, motion was made by Mlinar, second by Peterson, to approve the consent agenda. Motion unanimously carried. 5. PUBLIC RIN . — 6:00 P.M. (a) CONTINUED ASSESSMENT HEARING FOR LETTING NO. 4, PROJECT NO. 99 -03 & 99 -04; CENTURY AVENUE SW AND DALE STREET SW (CONTINUED FROM JULY 27, 1999) The Mayor opened the continued hearing at 6:00 p.m. CITY COUNCIL MINUTES — AUGUST 10, 1999 No one was present to be heard. Rodeberg reviewed the project and recommended that two property owners would be given a reduced assessment cost; namely: (1) the existing, newly annexed home with a 140' lot, and (2) Danielson's undeveloped property. He further reported that property owners who have a certified septic system or a new well do not have to hook up to the City service at this time. Motion by Erickson, second by Mlinar, to close the hearing, and to approve assessment roll No. 5029, and to adopt Resolution No. 11268, No. 11280 & No. 11281. Motion carried, with Council Member Peterson abstaining from voting due to a conflict of interest. (b) LETTING NO. 7, PROJECT NO. 99 -10; TH 15 S AND DENVER AVENUE SW The Mayor called the hearing to order and read the notice of hearing. No one was present to be heard. Rodeberg reported on the assessment costs to the affected businesses that will be assessed for the improvement costs and traffic signals to be constructed in the area. Motion by Erickson, second by Mlinar, to close the hearing at 6:15 p.m., to approve the project and to set an assessment hearing for August 24, 1999 at 6:00 p.m., and to adopt Resolutions No. 11282, 11283 & 11284. Motion unanimously carried. • �661610 10 MCI 16Y41 9 11JO-9 Ili X111i D61 &V1 1j;1 DV I 1► y 11 1 t . ►I . � (a) CONSIDERATION OF AWARDING CONTRACT FOR CIVIC ARENA BLEACHERS Motion by Mlinar, second by Peterson, to approve and award contract to E. J. Pinske Builders in the amount of $185,000.00. Motion unanimously carried. (b) CONSIDERATION OF AUTHORIZATION TO PROCEED WITH BLEACHER COMPONENTS NOT INCLUDED IN PLANS AND SPECIFICATIONS Motion by Erickson, second by Peterson, to approve the components related to the bleacher plans and specifications for a total cost of $275,000.00. Motion unanimously carried. (c) PRESENTATION AND CONSIDERATION OF 1999 EXCELLENCE PLUS OBJECTIVES 0 0 CITY COUNCIL MINUTES — AUGUST 10, 1999 The proposed 1999 Excellence Plus Objectives were presented to the City Council by several Directors. Motion by Peterson, second by Mlinar, to approve the Excellence Plus objectives. Motion unanimously carried. (d) DISCUSSION OF CONDITIONAL USE PERMIT FOR MINI- STORAGE BUILDINGS ON SCHOOL ROAD Attorney Richard Schieffer addressed the issues in regard to the mini- storage buildings located on School Road. The neighbors had expressed concern about commercial use in the zone. He also noted that only two buildings had been constructed, and the project will not be completed this year. It was presented to the Planning Commission as a completed project and not as a staged development. Although the City staff has not inspected the property for completion, several of the storage units have been rented. Schieffer stated there are some options for action in this matter. The Mayor thought the renters could stay in the storage building if the owner • determined when the buildings would be completed. The developer must abide by the City policy since the City staff must follow the City policy and guidelines. It was the consensus of the City Council that the two additional buildings should be built by next spring and the other conditions met. The issue will be brought back to the City Council after the City staff meets with Barry Barton, owner of the mini - storage buildings. (e) CONSIDERATION OF SETTING CITY COUNCIL WORKSHOP FOR 2000 BUDGET REVIEW AND DISCUSSION OF FIRE DEPARTMENT CAPITAL ITEMS ON AUGUST 24, 1999 AT 4:00 P.M. Motion by Mlinar, second by Peterson, to approve a City Council workshop on August 24, 1999 at 4:00 p.m. Motion unanimously carried. (f) CONSIDERATION OF CLARIFICATION OF ANNEXATION PROCEDURE Following discussion, no action was taken. (g) CONSIDERATION OF ADVERTISING FOR BIDS FOR USED COMPOST TURNER Motion by Erickson, second by Mlinar, to approve advertising for bids. Motion 3 CITY COUNCIL MINUTES - AUGUST 10, 1999 • unanimously carried. (h) CONSIDERATION OF SETTING PUBLIC HEARING FOR ISSU CE OF REVENUE BONDS TO FINANCE ASSISTED LIVING FACIL f AND ADOPTION OF HOUSING PROJECT Motion by Mlinar, second by Peterson, to approve setting a pub hearing on September 14, 1999 at 6:00 p.m. and to adopt Resolution No. 11-79. Motion unanimously carried. (i) CONSIDERATION OF ROLLING MEADOW SUBDIVISION AGREEMENT Rodeberg requested to defer this item since not all the issues had been resolved. Motion by Mlinar, second by Peterson, to defer. Motion unanimously carried. (j) CONSIDERATION OF WELCOME TO OUR HOME SUBDIVISION AGREEMENT Motion by Peterson, second by Mlinar, to approve the subdivision agreement. . Motion unanimously carried. (k) CONSIDERATION OF LETTING NO. 9, PROJECT NO. 99 -39; BRADFORD STREET SE/PRAIRIE SENIOR COTTAGES (CHANGE ORDER NO. 1 & 2) Motion by Peterson, second by Erickson, to approve and to adopt Resolutions No. 11285 - No. 11292. Motion unanimously carried. (1) CONSIDERATION OF LETTING NO. 17, PROJECT NO. 99-40; HILLTOP DRIVE NE IN SANTELMAN'S THIRD ADDITION Rodeberg reported the City had received a petition from 100% of the property owners for local improvements in Santelman's Third Addition (Momingside Development Company). He stated that sanitary sewer and water services would be installed this year, and the wear course project would be done in 2000. These are all single family home lots. Motion by Mlinar, second by Erickson, to approve the project and to advertise for bids to be opened on August 23, 1999 at 2:00 p.m., and to adopt Resolutions No. 11293 -No. 11296. Motion unanimously carried. (m) CONSIDERATION OF APPPOINTMENT TO HWY. 22 CORRIDOR STUDY • El 0 CITY COUNCIL MINUTES — AUGUST 10, 1999 Director Julie Wischnack requested that a Council Member be appointed to serve on the Steering Committee for the Hwy. 22 Corridor Study. She also requested the Council support a moratorium. Council Member Jeff Haag was appointed to serve on the Steering Committee. The Mayor requested additional information on the moratorium before taking any City Council action. ul (a) COMMUNICATIONS FROM MID- MINNESOTA DEVELOPMENT COMMISSION Merrill reported on the memo received from Mid - Minnesota Development Commission regarding a $50,000.00 grant that would benefit all the communities in Kandiyohi, Meeker, McLeod and Renville Counties. The purpose of the grant is to provide funding to regional development organizations so they can assist member governments in conducting a variety of local planning efforts. If M ADC were • awarded the grant, no additional money would be requested from Hutchinson. They were requesting a letter of support from the City. Motion by Mlinar, second by Peterson; approve a letter of support to the Mid - Minnesota Development Commission for its grant application. Motion unanim ously carried. (b) COMMUNICATIONS FROM FOUNDATION FOR CHALLENGED CHILDREN The Foundation for Challenged Children requested a short-term gambling license for the date of September 19, 1999 to conduct a raffle at the Hutchinson Civic Arena. Motion by Peterson, second by Mlinar, to approve the gambling license. Motion unanimously carried. (c) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR Mlinar inquired about the sump pump situation and asked if any residents had called for City assistance. Rodeberg stated there had been a few calls. He commented that the water problem came from sump pump lines and water overflow. Also, the soil creates a problem because of its layering. Next year the City will consider enforcement and fines to CITY COUNCIL MINUTES — AUGUST 10, 1999 property owners who are putting water im City is preparing an informational pamphl water bill. he sanit. sewer He noted that the for reside s that c ild be sent out in the (d) COMMUNICATIONS FROM DIRF OR OF 7 ,GINF _:ING Rodeberg made reference to the .se in ff ole" It gated in the Ravenwood development on Century Avenue..ie reported teat elevation was raising concerns and causing rumors among residents. He noted that the house was at the approved elevation; however, the developer has been asked to submit additional information prior to the City approving a plat and additional building construction. The City Engineer stated the City projects were going well. He has a meeting next week to discuss the highway project. (e) COMMUNICATIONS FROM FINANCE DIRECTOR Merrill reported that the TIF District would end in April 2001. He noted the Solitra ADC building has a recorded mortgage against it, which would have to be resolved before the property is sold. The Solitra property owners had planned to put in a parking lot and build a pond. However, the parking lot was never finished, and the pond was never built. Merrill stated that the City has no investment in the property, and it is not owned or controlled by the City. It is part of the TIF program. (a) VERIFIED CLAIMS Motion by Erickson, second by Peterson, to approve the claims and authorize payment from appropriate funds. 9 INS VNITUTO :►u1 NOR There being no further business, the meeting adjourned at 7:02 p.m. 0 C? 0 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, July 20, 1999 - CALL TO ORDER 5:30 P.M. The meeting was called to order by Acting Chairman Bill Arndt at 5:30 p.m. with the following members present: Dave Westlund, Jim Haugen, Jeff Jones, Dean Kirchoff, and Jeff Haag. Absent Dean Wood. Also present Julie Wischnack, Director of Planning and Zoning; Bonnie Baumetz, Planning and Zoning; Richard Schieffer, City Legal Counsel; John Rodeberg, Director of Engineering; Mark Hensen, Building Official, and Dolf Moon, Director of Parks and Recreation 2. CONSENT AGENDA a) CONSIDERATION OF MINUTES OF REGULAR MEETING DATED JUNE 15. 1999 Mr. Westlund made a motion to approve the minutes. Seconded by Mr. Haag the motion carried unanimously. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RANDY AND EDITH CARLSON TO CONSTRUCT A 26'X 36' POLE TYPE GARAGE LOCATED AT 426 HURON ST. Acting Chairman Arndt opened the hearing at 5:34 p.m. with the reading of publication #6038 as published in The Hutchinson Leader on Thursday, June 3, 1999. Ms. Baumetz explained the applicant is requesting the allowance of a conditional use permit to construct a 26' x 36' pole type garage located at 426 Huron Street SE. The property is zoned R -2 and is approximately 8,712 square feet (.20 acres). The site plan provides the pole building will be 6 feet from the adjoining property line, 10 feet off of the alley, and 30 feet from the south property line. The extra distance on the south line is to allow for a side entrance for the three-car building. The height of the building would not exceed 16 feet, as required by the code. Staff recommends approval of the conditional use permit with the following conditions: 1. The building materials to be similar to the existing duplex. 2. The existing accessory building be removed and be disposed of properly. Mr. Wesdund moved to close the hearing, seconded by Mr. Kirchoff, the hearing closed at 5:40 p.m. Mr. Wesdund made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Kirchoff. The motion carried unanimously. b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY CURTIS AND JANEL REITER TO CONSTRUCT A VETERINARY HOSPITAL LOCATED IN AN I/C DISTRICT AT 760 CENTURY AVE. SW Acting Chairman Arndt opened the hearing at 5:41 p.m. with the reading of publication #6039 as published in The Hutchinson Leader on Thursday, June 3, 1999. Ms. Wischnack said the property owners are requesting a conditional use permit to construct a veterinary hospital at the above listed address. The site is currently vacant. The proposed building is 4,800 square feet. The property is approximately 68,750 square feet or 1.58 acres. The theater is located to the west and Clock Tower Plaza is located to the east. Staff recommends approval of the conditional use permit because it meets the review criteria of Section 6.07 (B2). Approval would be with the following conditions: 1. The plan is revised to provide the required setback from the interior property line; an additional tree location; and screening for the northern portion of the property. (A revised plan was submitted July 20, 1999.) 2. A building permit must be acquired for construction of the building. 3. If the building is enlarged or the business expands in the future, parking requirements would need to be reviewed. Curtis Reiter said the plan submitted is the final plan. In the future, they do have plans to sell off 120' for another lot. Mr. Westlund moved to close the hearing, seconded by Mr. Kirchoff the hearing closed at 5:46 p.m. Mr. Haag made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Kirchoff the motion carried unanimously. gall' C) CONSIDERATION OF VACATION OF DEDICATED STREET RIGHT OF WAY LOCATED IN STUCKE'S FIRST ADDITION Acting Chairman Arndt opened the hearing at 5:47 p.m. with the reading of publication #6040 as published in The Hutchinson Leader on Thursday, June 3, 1999. Ms. Baumetz said the request is for the allowance of vacation of pl Addition. It appears that there was a vacation of this right of way documentation of the vacation. The issue arose at the dosing for or the vacation procedures be followed again, to provide a reaffirmatic . doesn't have record of vacation. ahed right of way located in Stuckeo )me point in the past, but there is no the properties. Staff is recommending the vacated right of way. The county Virgil Antony, 335 Charles Street, asked if the vacation included the Strip on his property. Ms. Baumetz said she would research the records and contact him. Mr. Antony was savor of vacating the 7' strip. Mr. Haugen moved to close the hearing, seconded by Mr. Haae 3 hearing closed at 5:52 p.m. Mr. Haugen made a motion to recommend approval of the request with staff )mmendations. Seconded by Mr. Westlund the motion carried unanimously. 4. NEW BUSINESS a) CONSIDERATION OF FINAL PLAT TO BE KNOWN AS ISLAND VIEW HEIGHTS 4 TH ADDITION SUBMITTED BY BILL GILK Ms. Wschnack explained the applicant is requesting the allowance of a final plat to be known as Island View Heights 4' Addition. The preliminary plat provided for 28 — 2 unit structures and 1 -3 unit structures. The final plat presents 25 — 2 unit structures (50 units). Since the units have changed, staff has requested final grading information. The location of the units are differentthan previously presented. Additionally, elevation information must be provided for each unit. A previously constructed storm water pond is located on the southeast portion of the final plat. Staff recommends approval of the final plat with the following conditions: 1. A blanket easement must be granted for Lot 51, for access by the utility companies. 2. Setbacks for the Fourth Addition will be a 20 foot setback from right of way and a 5 foot setback the interior drainage and utility easement (private street). 3. Final grading information must be submitted to verify elevation information for the proposed units. 4. Verification that the bottom elevations of the storm water pond are at the same level as provided in the grading plans. If the elevations do not match, the extra siltation must be removed. (Applicant stated he was checking 7/6/99.) 5. Sedimentation on the existing streets and in the storm sewers due to construction activities must be remedied and erosion control measures taken to protect existing infrastructure. 6. Adequate access must be maintained during construction for the purposes of entering the property for emergency services. Staff is recommending a 5' setback otherwise the conditions have been met. Staff has verification of elevations, silt fencing is in place and the streets are cleaned. No. 6 is a new condition. Bill Gilk, developer, said this is a twin home development with lots 35' wide 70' deep. They are specialty designed with 0" lot line setback. The request for 5' setback has been in the last 30 days. This is a untimely request. He was not notified at the April 19" preconstruction meeting. Mr. Gilk felt it is untimely change after the city has approved 25 twin home sites. It is an added expense to correct a previously agreed upon utility easement. John Rodeberg said there is a potential risk allowing homes to be built very close to the utiltty line, but not a major concern. If footings on the properly within the 5' setback were back dropped it would be a reasonable setback. John Rodeberg said they would go back and address the lots in question on an individual basis. Mr. Haag made a motion to recommend approval of the final plat with condition Item No. 6. Seconded by Mr. Kirchoff the motion carried. Haag, Kirchoff, Jones, and Arndt casting approval votes and Westund and Haugen disapproval. 0 5. OLD BUSINESS Accessory building at 546/550 Miller L4 a-0 Ms. Wschnack explained the building being constructed is 1,260 sf. on a vacant lot. A conditional use permit is required for structures over 1,000 sf. The conditional use permit was reviewed at a public hearing at the Planning Commission on May 18. 1999. No public comment was received. Planning Commission recommended approval. City Council reviewed the information and approved the permit on May 25, 1999. The building permit was approved on June 18, 1999. Complaints were received regarding building size, height, possible siding, height of garage doors, possible use, etc. She also explained the definition of a pole bam as a building with a frame made of wood or metal parts, with metal panels covering three or more sides and without a full foundation. This building contains a full foundation; therefore is not defined as a pole bam, regardless of its exterior materials. Ms. Wschnack explained there are no violations of the code except for Height: 16.5' (6" too high). The size —over 1000 sf. has been approved by the Planning Commission and the City Council. There are no restrictions on garage door height. The applicant has stated it will be used for personal storage. Bruce Briggs, 540 Miller Ave. SW, presented a petition objecting to the construction. He thought it was going to be a garage that fits in the area. He feels construction equipment will be stored in the garage, and doesn't think steel siding is consistent with a garage. He also thought this large building might have an adverse affect on their property values. He doesn't want steel vertical siding. A Bill K., neighboring property owner on Linden Ave., said he sees no problem with steel siding, and feels once grade level is attained this structure follows city code. Bruce Briggs said you cannot change grade level to negatively impact the drainage on neighboring property. Bill Mathews said he is willing adjust the height of the building to 16' by cutting it down at the plate. He also said the steel siding would be bordered at the bottom with a darker colored wainscoating for a more attractive appearance. Bruce Briggs said water run off a huge building as this will cause a problem. Roger Bakken, 750 Lynn Rd., said the city has a drain in the alley to remedy the drainage problem. He has read the notices in the paper and does not have problem with the garage. Dick Schieffer, legal counsel, said the Planning Commission should pass along to the City Council the objections of the neighboring property owners. There has been no request to revoke the permit so the Planning Commission cannot make a recommendation to revoke the permit. Their responsibility is to give an information report to the City Council. Staff should prepare minutes to refect all concerns of the neighboring property owners. Bill Mathews asked the stop work order be lifted, so he can make corrections. Ms. Wischnack said the request for stop work order to be lifted should be in writing. Mr. Hensen, Building Official said the framing inspection will be the point at which the height is reverified. Mr. Westiund made a motion for staff to submit a report including Mr. Mathews' resolutions to City Council seconded by Mr. Kirchoff. The motion carried unanimously. 6. COMMUNICATION FROM STAFF a) PRESENTATION BY DOLF MOON, DIRECTOR OF PARK, REC AND COMMUNITY ED, AND JOHN RODEBERG, DIRECTOR OF ENGINEERING, REGARDING FUTURE AND EXISTING TRAILS b) DISCUSSION OF STREET NAME CHANGE ALONG ADAMS ST. /HWY 22 John Rodeberg is proposing existing Hwy 22 be changed to County Rd 7 and change Adams Street to Bluff Street. Staff will send out a survey regarding changing Adams Street to Bluff Street Jeff Haag asked if Lewis Ave. SW could be considered for a one -way west bound street. Mr. Rodeberg said property owners should submit a petition requesting the change. ADJOURNMENT Being no further business the meeting adjourned at 7:47 p.m. L f r1 u 1999 CITY OF HUTCHINSON FINANCIAL REPORT JULY 1998 1999 REVENUE REPORT - GENERAL JULY JULY MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING TAXES 165,025.25 277,661.95 1,787.73 275,874.22 931,964.17 1,685,972.00 754,007.83 LICENSES 2,260.00 275.00 4,114.38 (3,839.38) 25,242.00 30,200.00 4,958.00 PERMITS AND FEES 35,446.75 23,000.52 30,470.31 (7,469.79) 194,404.28 241,000.00 46,595.72 INTERGOVERNMENT REVENUE 1,137,445.92 1,148,858.60 18,912.21 1,129,946.39 1,265,104.26 2,554,009.00 1,288,904.74 CHARGES FOR SERVICES 88,000.37 70,112.15 15,305.64 54,806.51 543,183.76 1,102,949.00 559,765.24 FINES & FORFEITS 5,689.37 0.00 6,012.01 (6,012.01) 19,172.73 65,000.00 45,827.27 INTEREST 5,835.97 5,374.37 4,864.18 510.20 135,206.88 50,000.00 (85,206.88) SURCHARGES - BLDG PERMITS (2,569.82) 1,196.23 509.35 686.88 1,782.95 500.00 (1,282.95) CONTRIBUTIONS FROM OTHER FUND 175,053.00 187,223.00 195.35 187,027.65 388,330.98 1,154,050.00 765,719.02 REIMBURSEMENTS 4,708.97 12,814.97 (2,241.44) 15,056.41 68,089.35 71,650.00 3,560.65 SALES 0.00 0.00 0.00 0.00 500.00 0.00 (500.00) TOTAL 1,616,895.78 1,726,516.79 79,929.71 1,646,587.08 3,572,981.36 6,955,330.00 3,382,348.64 General Govt. 82,648.70 122,772.30 77,342.01 45,430.29 572,365.44 1,042,661.00 470,295.56 Public Safety 174,899.10 241,589.00 137,085.23 17,422.47 1,230,694.16 2,102,176.00 871,481.84 Streets & Alleys 97,670.90 22,670.20 1 74,409.28 (41,164.28) 646,162.08 1,163,652.00 517,489.92 Parks & Recreation 154,092.50 98,682.60 123,737.50 (10,894.40) 962,459.13 1,534,884.00 572,424.87 Miscellaneous 161,532.70 117,130.20 38,387.79 78,742.41 597,297.99 1,111,957.00 514,659.01 TOTAL 670,843.90 602,844.30 450,961.81 89,536.49 4,008,978.80 6,955,330.00 2,946,351.20 r1 u 1999 CITY OF HUTCHINSON FINANCIAL REPORT 1999 JULY 1998 1999 1999 1999 1999 JULY REVENUE REPORT - GENERAL JULY JULY MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE ERCENTAGE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED TAXES 165,025.25 277,661.95 1,787.73 275,874.22 931,964.17 1,685,972.00 754,007.83 55.28% LICENSES 2,260.00 275.00 4,114.38 (3,839.38) 25,242.00 30,200.00 4,958.00 83.58% PERMITS AND FEES 35,446.75 23,000.52 30,470.31 (7,469.79) 194,404.28 241,000.00 46,595.72 80.67% INTERGOVERNMENT REVENUE 1,137,445.92 1,148,858.60 18,912.21 1,129,946.39 1,265,104.26 2,554,009.00 1,288,904.74 49.53% CHARGES FOR SERVICES 88,000.37 70,112.15 15,305.64 54,806.51 543,183.76 1,102,949.00 559,765.24 49.25% FINES & FORFEITS 5,689.37 0.00 6,012.01 (6,012.01) 19,172.73 65,000.00 45,827.27 29.50% INTEREST 5,835.97 5,374.37 4,864.18 510.20 135,206.88 50,000.00 (85,206.88) 270.41% SURCHARGES - BLDG PERMITS (2,569.82) 1,196.23 509.35 686.88 1,782.95 500.00 (1,282.95) 356.59% CONTRIBUTIONS FROM OTHER FUND 175,053.00 187,223.00 195.35 187,027.65 388,330.98 1,154,050.00 765,719.02 33.65% REIMBURSEMENTS 4,708.97 12,814.97 (2,241.44) 15,056.41 68,089.35 71,650.00 3,560.65 95.03% SALES 0.00 500.00 0.00 (500.00) TOTAL 1,616,895.78 1,726,516.79 79,929.71 1,646,587.08 3,572,981.36 6,955,330.00 3,382,348.64 51.37% v • 0 1999 CITY OF HUTCHINSON FINANCIAL REPORT JULY 1998 1999 1999 1999 EXPENSE REPORT - GENERAL JULY JULY MONTHLY OVER (UNDER) YEAR TO ADOPTED MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET • 1999 1999 JULY BALANCE ERCENTAGE REMAINING USED MAYOR & COUNCIL 13,741.20 4,278.40 4,795.35 (516.95) 28,583.45 61,989.00 33,405,55 CITY ADMINISTRATOR 14,521.90 15,299.90 15,795.65 (495.75) 114,526.73 195,945.00 81,418.27 ELECTIONS 0.50 0.00 0.51 (0.51) 246.75 4,300.00 4,053.25 FINANCE 25,297.70 28,955.50 18,154.55 10,800.95 179,912.38 329,343.00 149,430.62 MOTOR VENICE 10,056.80 10,453.70 12,810.96 (2,357.26) 75,650.01 138,015.00 62,364.99 ASSESSING 0.00 0.00 0.00 0.00 0.00 31,500.00 31,500.00 LEGAL 7,449.40 10,074.30 7,248.70 2,825.60 57,224.17 87,900.00 30,675.83 PLANNING 4,358.70 11,269.00 9,644.35 1,624.65 57,103.76 94,607.00 37,503.24 POLICE DEPARTMENT 135,348.20 130,233.30 117,410.60 12,822.70 993,109.18 1,588,220.00 595,110.82 SCHOOL LIAISON OFFICER 2,471.60 3,759.80 3,861.81 (102.01) 34,183.13 105,100.00 70,916.87 EMERGENCY MANAGEMENT 3,371.30 10.70 270.08 (259.38) 1,073.46 4,000.00 2,926.54 SAFETY COUNCIL 0.00 0.00 0.00 0.00 250.00 250.00 0.00 FIRE DEPARTMENT 17,353.60 14,932.30 4,145.41 10,786.89 88,531.25 261,452.00 172,920.75 FIRE MARSHAL 0.00 0.00 0.00 12,599.60 0.00 (12,599.60) PROTECTIVE INSPECTIONS 16,354.40 12,599.60 11,397.33 (5,825.73) 100,947.54 143,154.00 42,206.46 ENGINEERING 33,925.30 33,433.80 27,922.23 (15,826.83) 249,032.16 421,085.00 172,052.84 STREETS & ALLEYS 50.376.30 41,047.90 37,789.72 (27,214.92) 316,577.90 648,737.00 332,159.10 STREET MAINTENANCE A/C 13,369.30 5,571.60 8,697.33 1,877.47 80,552.02 93,830.00 13,277.98 CITY HALL 7,222.50 12,095.40 I 8,891.95 33,549.55 59,118.19 99,062.00 39,943.81 PARK/REC ADMIN. 10,254.50 10,574.80 9,744.01 (2,672.11) 86,830.66 152,074.00 65,243.34 RECREATION 43,006.40 42,441.50 8,079.11 (1,007.21) 129,663.40 209,908.00 80,244.60 SENIOR CITIZENS CENTER 7,812.90 7,071.90 5,846.88 1,241.72 48,676.10 100,595.00 51,918.90 CIVIC ARENA 10,265.90 7,088.60 13,217.78 (6,129.18) 96,494.85 189,100.00 92,605.15 PARK DEPARTMENT 74,238.50 70,561.40 59,060.28 11,501.12 459,169.55 671,916.00 212,746.45 RECREATION BUILDING & POOL 6,911.40 12,002.30 5,368.86 6,633.44 65,727.12 99,064.00 33,336.88 LIBRARY 1,602.90 1,958.40 22,420.58 (20,462.18) 75,897.45 112,227.00 36,329.55 CEMETERY 10,394.10 13,868.10 8,018.77 5,849.33 59,782.70 90,414.00 30,631.30 DEBT SERVICE 700.00 700.00 786.27 (86.27) 89,002.90 97,873.00 8,870.10 AIRPORT 7,318.00 6,013.60 1,655.35 4,358.25 24,070.43 45,270.00 21,199.57 TRANSIT 10,086.90 9,613.20 10,045.89 (432.69) 67,907.37 117,426.00 49,518.63 COMMUNITY DEVELOPMENT 0.00 19.50 0.00 19.50 19.50 0.00 (19.50) UNALLOCATED 133,033.70 86,915.80 17,881.51 69,034.29 356,515.09 760,974.00 404,458.91 TOTAL 670,843.90 602,844.30 450,961.81 89,536.49 4,008,978.80 6,955,330.00 2,946,351.20 46.11% 58.45% 5.74% 54.63% 54.81% 0.00% 65.10% 60.36% 62.53% 32.52% 26.84% 100.00% 33.86% 0.00% 70.52% 59.14% 48.80% 85.85% 59.68% 57.10% 61.77% 48.39% 51.03% 68.34% 66.35% 67.63% 66.12% 90.94% 53.17% 57.83% #DIV /01 46.85% 57.64% $10,621,273.14 CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT • 19-Aug-99 July 31, 1999 Date Date Interest Of Of Institution Description Rate Purchase Matunty Amount TREAS BONDS 644136 7.18% 12/12!91 2/15/2001 364,500.00 Smith Barney GNMA 865M7 6.70% 9/04/97 910412002 200,000.00 Smith Barney 313400 S H 7 5.00% 12/30/93 03/10/00 300,071.92 Smith Barney FHLB 3133m2 -u 6.015% 02105/98 02/05/03 300,000.00 Prudential pool 336914 7.226% 1231 96 02 01 2026 168,935.62 Expected life 6.2 years (89,729.94) Smith Barney FNMA 6.100% 01 20 98 01 20 05 300,000.00 Prudentail pool 336399 7.270% 1231 96 02 01 2026 161,617.93 Expected life 4.1 years (57,055.93) Citizens, Marquette 4.00 04/25/96 06/01/2001 100,000.00 Firstate, First Minnesota Prudential Fed Home Laon 6.00% 01/28/98 07/28103 200,000.00 Smith Barney FNMA 6.13% 03110/99 03/10/06 500,000.00 Smith Barney FNMA pass thru 7.50% 12/20195 06/01/02 206,371.04 REPAYMENT (144,201.10) Prudential Fed Home Loan 6.00% 10126/01 10126/01 399,625.00 Marquette 1847' 1692 5.25% 04/15/99 04/14/00 500,000.00 Citizens Bank 29860 525% 0528/99 05/31/00 400,000.00 1St American 29852 5.60% 09 10 98 09 16 99 400,000.00 Marquette 1847'1721 5.750% 04/15/99 10/14/99 400,000.00 Citizens Bank 29837 5.600% 11 12 98 081299 400,000.00 1 St American 86526 5.60% 091098 072999 400,000.00 First Federal 411252287 5.30% 10 30 98 08 12 99 600,000.00 Prudential FHL 5.79% 11 1898 11 1805 199,750.00 Call 2118199 and therafter First Federal 5.15% 02 05 99 021000 200,000.00 First Federal 411252279 5.35% 103098 11 2999 300,000.00 Smith Barney Money Market 5.01% 031599 081699 1,211,388.60 Citizens Bank 1635 5.150% 02 25 99 022800 200,000.00 First Federal 411252295 5.15% 02 11 99 021000 500,000.00 Citizens Bank 1635 5.150% 072999 021000 1,000,000.00 Citizens Bank 1635 5.150% 072999 012700 1,000,000.00 $10,621,273.14 RESOLUTION NO. 11298 RESOLUTION OF SUPPORT FOR WORLD WAR II COMMEMORATION DAY TO RING ALL CHURCH BELLS AT 9:04 A.M. ON SEPTEMBER 2,1999 WHEREAS, at 9:04 am., on September 2, 1945, World War II officially ended, and WHEREAS, The American Legion encourages all churches to ring their bells at 9:04 am. on September 2, 1999, to commemorate the end of World War II, be it therefore, RESOLVED, that the Hutchinson City Council will support the ringing of all church bells at 9:04 am. on September I, 1999, to remember and commemorate the end of World War II. Adopted by the City Council this 24th day of August, 1999. ATTEST: Gary D. Plotz City Administrator Marlin Torgerson Mayor Lt 6 (0 * NATIONAL HEADQUARTERS * PO BOX 1055 * INDIANAPOLIS, INDIANA 46206 -1055 (317) 630 -1200 * FAX (317) 630 -1223 * WEBSITE www.logion.org July 9, 1999 11 -57 -1 TO: Department Commanders FROM: Butch Miller, National Commander SUBJECT: VJ DAY BELL -RINGING The 77th National Convention in Indianapolis passed Resolution No. 154 calling for a permanent, nationwide moment of reflection at 9:04 a.m., each September 2. A copy of the resolution is attached. That is the precise moment that World War H ended as representatives of the Japanese government signed the surrender treaty aboard the battleship Missouri. The national staff will work with the national news media and with federal officials to further the aims of Resolution 154. But if the moment of the end of World War II is to become a permanent part of our national memory, it will be through the work of Legionnaires in their communities. Attached is a draft letter that is suggested for your signature that could be sent to houses of worship. This letter could also form the basis of a press release to the local news media. The state office of the Associated Press should be a prime target. The single most important contact for us will be the individual Legionnaire who asks his or her clergyman to ensure that the bell in the steeple tolls to mark the moment that peace returned in 1945. We need to set events in motion in our hometowns "to nreserve the memories and incidents of our associations in the great wars." BUTCH MILLER National Commander Enclosures c: Department NECMen Department Adjutants Internal Affairs Commission Members 4 b�i) Por Goa and U_nrry SEVENTY - SEVENTH NATIONAL CONVENTION OF THE AMERICAN LEGION INDIANAPOLIS, INDIANA SEPTEMBER 4, 5, 6, 1995 RESOLUTION NO.: 154 SUBJECT: WORLD WAR R COMMEMORATION DAY COMMITTEE: CREDENTIALS AND OTHER INTERNAL MATTERS, SECTION II WHEREAS, the "eleventh hour of the eleventh day of the eleventh month," commemorates the moment of the end of World War I: and WHEREAS, this place in time has great and significant meaning to Americans for those who served their country; and WHEREAS, December 7, 1941, is another historic date to be forever remembered; and WHEREAS, this date, marked the world's darkest hour, and the beginning of four years of great loss and sacrifices; and WHEREAS, the eventual road to victory over the despots of the world was difficult, brutal, and seemingly impossible; and WHEREAS, this world -wide fight for freedom and survival was finally achieved in 1945, now therefore, be it RESOLVED, by The American Legion in National Convention, assembled in Indianapolis, Indiana, September 4, 5, 6, 1995, that The American Legion remember those men, women, and children who gave everything for America when it mattered; and be it further RESOLVED, that the time of 9:04 a.m. on September 2, 1945, should be forever remembered as the end of World War 11; and be it further RESOLVED, that The American Legion encourages all churches to ring their bells at 9:04 a.m. on September 2, 1996, and at 9:04 a.m. on each September 2 into perpetuity, to pay tribute to all Americans, who championed the war effort in the trenches, on the sea, in the air, and on the homefront; and be it finally RESOLVED, that The American Legion petition the government of the United States to establish an annual moment of observance every September 2 at 9:04 a.m. in honor of those American citizens whose service for God and Country will never be forgotten. • HbW SAMPLE • (Retyped letter would appear with department commander's signature, distribute ry departments to churches and media.) At 9:04 a.m., on September 2, 1945, the Second World War officially ended & presentatives of the Japanese government signed the surrender treaty aboard the battleship b souri. The restoration of peace after a six -year conflict that claimed tens of milliom lives is too important to this nation and to our state to become a footnote in the history b�. ks. Many of us believe it was the direct intervention of a higher power that guided us -- as individuals and as a people -- through those bloody and tumultuous years. As the leader of the state's largest veterans group, I call upon the state's churches, synagogues, mosques and other places of worship to help preserve in our communities the memory of that time of testing and deliverance. Places of worship that have bell towers are requested to ring their bells for a full minute, beginning at 9:04 a.m., on Thursday, September 2, 1999. This will provide for the residents of our community an opportunity for reflection on the sacrifices borne by our countrymen, for prayers of thanksgiving and for a joyful acknowledgment of the merciful protection of our Creator. I * q b(I) CITY OF HUTCHINSON MEMO Finance Department September 4, 1998 The DNR is requesting the city pass a resolution, which they require as part of their land acquisition process. This will then . allow the city to be reimbursed for the land that connects the Luce Line trail. We will have the resolution at the meeting Tuesday. LJ y )DO-) • C Hutchinson City Center 111 Hawn Street SE Hutchinson, MN 55350 -2522 320 - 587- 5151/Fm 320 - 2344240 M E M O DATE: August 19, 1999 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Letting No. 16/Project No. 99 -38 — SA -5034 This Bid Opening for this project is scheduled for Monday, August 23rd, 1999. Assessments will be calculated and resolutions updated and presented at the Council Meeting on Tuesday, August 24th, 1999. • • Pnnred on recvcled paper - \ ��) RESOLUTION NO. 11300 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT • ASSESSMENT ROLL NO. 5034 LETTING NO. 16 1PROJECT NO. 99 -38 WHEREAS, cost has been determined for the improvement of 7th Avenue NW, 8th Avenue NW, and Shiloh Street NW in Rolling Meadows Addition hereby petition for improvement by construction of storm sewer, sanitary sewer and services, watermain and services, gravel base, curb and gutter, bituminous base, bituminous surfacing , trail and appurtenances, and the bid price for such improvement is $385,057.54 and the expenses incurred or to be incurred in the making of such improvement amount to $92,413.81 so that the total cost of the improvement will be $477,471.35. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $5,381.64 and the portion of the cost to be assessed against benefited property owners is declared to be $472,089.81. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2000 and shall bear interest at the rate of 10 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. • 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 24th day of August, 1999. Mayor City Administrator 0 4. (b) 3. a a a COMPILED BY: C. RICE ASSESSMENT ROLL NO. 5034 SETTING NO. 16 /PROJECT NO. 99 -38 7th Ave NW, 8th Ave NW 8c Shiloh St NW in Rolling Meadows by Construction of Storm Sewer, Sanitary Sewer 8t Services, Wate rain & Services, Gravel Bssc, Curb K Gutter, Bituminous Base K Surfacing Ic Appurtenances ADOPTED COMPUTED BY: C. RICE 1999 BOND FUND CHECKED BY: J. RODEBERG INTEREST RATE IST HRG WAIVED 7/37/99 10 NUMBER OF YEARS 2ND HRG WAIVED 8/24/99 $16,287.10 COST PER UNIT ACCOUNT NO. CITY PID NO. NAME 8t ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBDIVISION UNIT UTILITY /STREET ASSESSMENT DEFERRED ASSESSMENT TOTAL ACTIVE ASSESSMENT COUNTY PID NO. 01 Bruce Naustdal 1532 Heritage Ave NW Lot 1, Block 1, Hutchinson MN 55350 Rolling Meadows 1.00 516,287.10 S0.00 $16,297,10 02 Bruce Naustdal 1532 Heritage Ave NW Lot 2, Block 1, Hutchinson MN 55350 Rolling Meadows 1.00 $16,287.10 $0.00 $16,287.10 03 Bruce Nmstdal 1532 Heritage Ave NW Lot 3, Block 1, Hutchinson MN 55350 Rolling Meadows 1.00 $16,287.10 $0.00 $16,287.10 04 Bruce Naustdal 1532 Heritage Ave NW Lot 4, Block 1, Hutchinson MN 55350 Rolling Meadows 1.00 $16,287.10 $0,00 $16,287.10 05 Brucc Naustdal 1532 Heritage Ave NW Lot 5, Bloxk 1 Hutchins,,. MN 55350 Rolling Meadows 1,00 $16,287.10 $0.00 S16,287.10 06 Bruce Namuld 1532 Heritage Ave NW Lot 6, Block 1, Hutchinson MN 55350 Rolling Meadows 1.00 $16,287.10 50.00 S16,287.10 07 Bruce Naustdal 1532 Heritage Ave NW Lot 1, Block 2 Hutchinson MN 55350 Rolling Meadows 1.00 516,287.10 $0.00 $16,287.10 08 Bruce Naustdal 1532 Heritage Ave NW Lot 2, Block 2, Hutchinson MN 55350 Rolling Meadows 1.00 $16,287.10 $0.00 $16,287.10 09 Bruce Naustdal 1532 Heritage Ave NW Lot 3, Block 2, Hutchinson MN 55350 Rolling Meadows 1.00 $16,187.10 $0.00 $16,287.10 10 Bruce Naundal 1532 Heritage Ave NW Lot 1, Block 3, Hutchinson MN 55350 Rolling Meadows 1.00 $16,287.10 $0.00 $16,287.10 0 0 COMPILED BY: C. RICE ASSESSMENT ROLL NO. 5034 LETTING NO. 16 /PROJECT NO. 99 -38 7th Ave NW, 8th Ave NW & Shiloh St NW in Rolling Meadows by Construction of Storm Scorer, Sanitary Sewer & Services, Watemain & $mica, Gravel Base, Curb & Gutter, Bituminous Base & Surfacing & Appurtenances ADOPTED COMPUTED BY: C. RICE 1999 BOND FUND CHECKED BY: J. RODEBERG INTEREST RATE IST HRG WAIVED 7127199 10 NUMBER OF YEARS 2ND HRG WAIVED 8/24/99 $16,287.10 COST PER UNIT ACCOUNT NO. CITY PID NO. NAME & ADDRESS OF PROPERTY OWNER LEGAL DESCRIP ION ADDITION OR SUBDIVISION UNIT UTILITY /STREET ASSESSMENT D EFERRED ASSESSMENT TOTAL ACTIVE ASSESSMENT COUNTY PID NO. 11 Bruce Naustdal 1532 Heritage Ave NW Lot 2, Block 3, Hutchinson MN 55350 Rolling Meadows 1.00 S16,287.10 $0.00 $16,287.10 12 Bruce Naustdal 1532 Hernugc Ave NW Lot 3, Block 3, I lot. hinsuu MN 55350 Rolling Memo., 1.00 S16,287.10 $0.00 $16,287,10 13 Bruce Naustdal 1532 Heritage Ave NW Lot 1, Block 4, Hutchinson MN 55350 Rolling Meadows 1.00 $16,287.10 $0.00 $16,287,10 14 Bruce Naustdal 1532 Heritage Ave NW Lot 2, Block 4, Hutchinson MN 55350 Rolling Meadows 1.00 $t6,287.10 $0.00 $16,287.10 15 Bruce Naustdal 1532 Hentage Ave NW Lot 3, Block 4, Hutchinson MN 55350 Rolling Meadows 1.00 $16,287.10 50.00 $16,287.10 16 Bnice Naustdal 1532 Heritage Ave NW Lot 4, Block 4, HULIhm.n MN 55350 Rolling Meadows L00 S16,287.10 $0.00 $16,287,10 17 Brucc Naustdal 1532 Heritage Ave NW Lot 5, Block 4, Hutchinson MN 55350 Rolling Meadows 1.00 S16,287.10 50.00 $16,287.10 18 Bruce Nausdal 1532 Heritage Ave NW Lot 6, Block 4, Hutchinson MN 55350 Rolling Meadows 1.00 $16,287.10 $0.00 $16,287.10 19 Bruce Naustdal 1532 Heritage Ave NW Lot 7, Block 4, Hutchinson MN 55350 Rolling Meadows 1,00 $16,287.10 $0.00 $16,287.10 20 Bruce Naustdal 1532 Hcntage Ave NW Lot 8, Block 4, Hutchinson MN 55350 Rolling Meadows I.00 $16,287.10 $0.00 $16,287,10 a n L COMPILED BY: C. RICE ASSESSMENT ROLL NO. 5034 LETTING NO. 16 /PROJECT NO. 99-38 7th Ave NW, 8th Ave NW & Shiloh St NW in Rolling Meadows by Construction Of Stnrm Sewer, Sanitary Sewer & Services, Watemain & Services, Gravel Batt, Curb & Gutter, Bituminous Base & Surfacing & Appurterimm ADOPTED COMPUTED BY: C. RICE 1979 BOND FUND CHECKED BY: J. RODEBERG INTEREST RATE IST HRG WAIVED 7137199 10 NUMBER OF YEARS 2ND HRG WAIVED 8/24/99 $11,802.24 COST PER UNIT ACCOUNT NO. CITY PID NO. NAME & ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDMON OR SUBDR9SION UNIT UTILITY /STREET ASSESSMENT D EFERRED ASSESSMENT TOTAL ACTIVE ASSESSMENT COUNTY PID NO. 21 Bruce Naust" 1532 Heritage Ave NW Lot 1, Black 5, Hutchinson MN 55350 Rolling Meadows 1.00 $11,802.24 $0.00 $11,802.24 AR6 AGE 3 of n U 0 a COMPILED BY: C. RICE ASSESSMENT ROLL NO. 5034 LETTING NO. 16 /PROJECT NO. 9938 7th Ave NW, 8th Ave NW & Shiloh St NW in Rolling Meadows by Construction of Storm Sewer, Sanitary Sewer & Services, Watcmain & Services, Gravel Base, Curb & Gutter, Bituminous Base & Surfacing & Appurtenances ADOPTED COMPUTED BY: C. RICE 1999 BOND FUND CHECKED BY: J. RODEBERG INTEREST RATE IST IIRG WAIVED 7117199 10 NUMBER OF YEARS 2ND HRG WAIVED 8/14/99 S35,406.73 COST PER UNIT ACCOUNT NO. CITY PID NO. NAME & ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBDIVISION UNIT UTILITY /STREET ASSESSMENT DEFERRED ASSESSMENT TOTAL ACTIVE ASSESSMENT COUNTY PID NO. 22 Bruce Naustdal 1572 Heritage Ave NW Lot 1, Block 6, Hutchinson MN 55750 Rolling Meadows 1.00 S35,406.73 $0.00 S35,40673 A W5 PAGE 4 M7 a ` m COMPILED BY: C. MCE ASSESSMENT ROIL NO. 5034 LETTING NO. 16 /PROJECT NO. 99 -38 7th Ave NW, 8th Ave NW & Shiloh St NW in Rolling Meadows by Construction of Storm Sewer, Sanitary Sewer & Services, Watanain & Service, Gmvel Base, Curb & Gutter, Bituminous Ba & Surfacing & APPumcnr nce ADOPTED COMPUTED BY: C. RICE 1999 BOND FUND CHECKED BY: J. RODEBERG INTEREST RATE ISf HRG WANED 7127199 10 NUMBER OF YEARS 2ND HRG WAIVED 8/24/99 $42,488.08 COST PER UNIT ACCOUNT NO. CITY PID NO. NAME & ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBDIVISION I UNIT UFIIITY /STREET ASSESSMENT DEFERRED ASSESSMENT TOTAL ACTIVE ASSESSMENT COUNTY PID NO. 23 Bruce NauStdal 1532 Heritage Ave NW Lot 1, Block 7, Hutchinson MN 55350 Rolling Mca ,w5 1.00 $42,488.08 $0,00 $42,488 -08 n z: -;- XI- rn COMPILED BY: C. RICE ASSESSMENT ROLL NO. 5034 LETTING NO. 16 /PROJECT NO. 99-38 7th Ave NW, 8th Ave NW K ShJoh St NW in Rolling Meadows by Construaion of Storm Sewer, Sanitary Sewer K Services, Watemain 8c Services, Gravel Base, Curb K Gutter, Bituminous Base K Surfacing K Appurtenance ADOPTED COMPUTED BY: C. RICE 1979 BOND FUND CHECKED BY: J. RODEBERG 1NTFRF_ST RATE 1ST HRG WAIVED 7/27/99 10 NUMBER OF YEARS 2ND HRG WAIVED 8/24/99 $28,325.38 COST PER UNIT ACCOUNT NO. CITY Pm NO. NAME K ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBDIVISION UNIT UTILITY /STREET ASSESSMENT D EFERRED ASSESSMENT TOTAL ACTIVE ASSESSMENT COUNTY PID NO. 24 Bruce Nafutdal 1532 Heritage Ave NW Lot 1, Block 8, Hurchinson MN 55350 Rotting Meadows 1.00 $28,325.38 $0.00 $28,325.38 AR5(l!9 -PAGE 6 of 7 a a a COMPILED BY: C. RICE ASSESSMENT ROLL NO. 5034 LETTING NO. 16 /PROJECT NO. 9938 7th Ave NW, 8th Ave NW R Shiloh St NW in Rolling Meadows by Construction of Storm Sewer, Sanitary Sewer K Services, Watemain & Services, Gravel Base, Curb Ik Gutter, Bituminous Base Be Surfacing & Appurtenances ADOPTED COMPUTED BY: C. RICE 1999 BOND FUND CHECKED BY: J. RODEBERG INTEREST RATE IST HRG WAIVED 7/27/99 10 NUMBER OF YEARS 2ND HRG WAIVED 8/24/99 $14,162.69 COST PER UNIT ACCOUNT NO. CITY PID NO. NAME K ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBDIVISION UNIT UHLITY /STREET ASSESSMENT D EFERRED ASSESSMENT TOTAL ACTIVE ASSESSMENT COUNTY PID NO. 25 Bruce Naustdal 1532 Henuge Ave NW Lot 1, Block 9, Hmchimmn MN 55350 Rolling Meadows 1.00 $14,162.69 $0.00 $14,162.69 26 Bruce Nauudal 1532 Henuge Ave NW ILt 2, BI «k 9, Hutchinson MN 55350 Rolling Meadows 1.00 514,16169 80.00 514,162.69 TOTAL ASSESSMENT ROLL NO. 5034 8472,089.81 RESOLUTION NO. 11301 RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5034 LETTING NO. 116 /PROJECT NO. 99 -38 WHEREAS, by a resolution passed by the Council on the 24th day of August, 1999, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving 7th Avenue NW, 8th Avenue NW, and Shiloh Street NW in Rolling Meadows Addition hereby petition for improvement by construction of storm sewer, sanitary sewer and services, watermain and services, gravel base, curb and gutter, bituminous base, bituminous surfacing , trail and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The owner /owners of the affected properties have waived hearing on said proposed assessment. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 1999. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 24th day of August, 1999. Mayor City Administrator C � J RESOLUTION NO. 11302 • RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5034 LETTING NO. 16 /PROJECT NO. 99 -38 WHEREAS, pursuant to resolution and waiver of hearing the Council has met and reviewed the proposed assessment for improvement of 7th Avenue NW, 8th Avenue NW, and Shiloh Street NW in Rolling Meadows Addition hereby petition for improvement by construction of storm sewer, sanitary sewer and services, watermain and services, gravel base, curb and gutter, bituminous base, bituminous surfacing , trail and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2000, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire • assessment from November 1, 1999, until the 31st day of December, 2000. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 1999; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 24th day of August, 1999. Mayor r1 1..J City Administrator RESOLUTION NO. 11303 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 16/PROJECT NO. 9938 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of 7th Avenue NW, 8th Avenue NW, and Shiloh Street NW in Rolling Meadows Addition hereby petition for improvement by construction of storm sewer, sanitary sewer and services, watermain and services, gravel base, curb and gutter, bituminous base, bituminous surfacing , trail and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid R 8 R Excavating of Hutchinson MN $389,857.54 Juul Contracting Company of Hutchinson MN $408,722.30 Duininck Bros, Inc. of Prinsburg MN $425,188.70 and whereas, H appears that R & R Excavating of Hutchinson MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with R & R Excavating of Hutchinson MN, in the amount of $389,857.54, in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 24th day of August, 1999. Mayor City Administrator 0 CHANGE ORDER NO. 1 CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234 -4209 shit t of f NTRACTOR: R & R Excavating Letting No. 16 - Project No. 99 -38 805 Hwy 7 West, Hutchinson MN 55350 Project Location: Rolling Meadows DESCRIPTION OF CHANGE: Delete trail and plant prairie grassiflower mix. Item No. Spec. Ref. Item Name Unk Quantity Unit Price Amount INCREASE ITEMS: Division IV -Street Construction and Restoration 18 Prairie Grass/Flowers Acre 4 $3,500.00 $14,000.00 TOTAL INCREASE ITEMS $14,000.00 DECREASE ITEMS Division IV- Street Construction and Restoration 13 2575 Seeding Including Mulch and Fertilizer Acre 3 $500.00 $1,250.00 14 2575 Bituminous Trail (6" Class 5 Aggregate, 2" Type GICS) SY 1350 $13.00 $17,550.00 TOTAL DECREASE ITEMS $18,800.00 TOTAL DECREASE $4,800.00 N — — $4,800.00 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 4,800.00 (add)1(deduct). An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS/DEDUCTIONS THIS ADDITION/ DEDUCTION TOTAL $388,857.54 $0.00 $4,800.00 $385,057.54 APPROVED: Contractor TED: APPROVED: Mayor DATED: PPROVED: Director of Engineering DATED: APPROVED: City Administrator DATED: 0 C Hutchinson City Center 111 Ha n street SE Hutchinson, MN 55350 -2522 320 - 587- 5151/F" 320- 234-4240 M E M O DATE: August 19, 1999 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering RE: Letting No. 17/Project No. 99 -40 — SA -5035 This Bid Opening for this project is scheduled for Monday, August 23rd, 1999. Assessments will be calculated and resolutions updated and presented at the Council Meeting on Tuesday, August 24th, 1999. is 0 pnnnd on =yd d paper - 4 to U RESOLUTION NO. 11304 RESOLUTION DECLARING COST TO BE ASSESSED AND • ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5035 LETTING NO. 17/PROJECT NO. 99 -40 WHEREAS, cost has been determined for the improvement of of Hilltop Drive NE in Santelman's Third Addition by construction of sanitary sewer and services, watermain and services, bituminous base, bituminous wear course and appurtenances, and the bid price for such improvement is $30,209.00 and the expenses incurred or to be incurred in the making of such improvement amount to $7,250.16 so that the total cost of the improvement will be $37,459.16. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $29,967.28 and the portion of the cost to be assessed against benefited property owners is declared to be $7,491.88. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2000 and shall bear interest at the rate of 10 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith • calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 24th day of August, 1999. Mayor City Administrator • 4. (b) 4. a a a COMPILED BY: C. RICE ASSESSMENT ROLL NO. 5035 LMTING NO. 17 /PROJECT NO. 99 -40 Hilltop Drive NE in Santelnun's Third Addition Construction of Sanitary Sewn and Services, Watcmuin and Services, Bituminous Base, Bituminous Wear Course and Appurtenances ADOPTED COMPUTED BY: C. RICE 1999 BOND FUND CHECKED BY: J. RODEBERG INTEREST RATE 1ST HRG WAIVED 8/10/99 10 NUMBER OF YEARS 2ND HRG WAIVED 8/24/99 5681.08 COST PER UNIT ACCOUNT NO. CITY PID NO. NAME 8c ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBDIVISION UNIT UTILITY /STREET ASSESSMENT DEFERRED ASSESSMENT TOTAL ACTIVE ASSESSMENT COUNTY PID NO. 01 32- 117 -29- 14-0500 Mnmingside Dev Co. of Hutchinson 504 Hilltop Drive NE 720 Century Ave SW Clock Tower Plaza Lot I, Block I, 23,253,0010 Hutchinson MN 55350 Santelman's Third Addition 1.00 $68 LOS 50.00 $681.08 02 32- 117 -29- 14-0510 Morningside Dev Co. of Hutchinson 512 Hilltop Dnvc NE 720 Century Ave SW Clock Tower Plaza Lot 2, Block I, 23.253.0020 Hutchinson MN 55350 Saotelman's Third Addition 1.00 $681.08 $0.00 $681.08 03 32- 117 -29- 14-0520 Morningside Dev Co. of Hutchinson 520 Hilltop Drive NE 720 Century Ave SW Clock Tower Plaza Lot 3, Block 1, 23.253.0030 Hutchinson MN 55350 Santelman's Third Addition 1.00 5681.08 50.00 $681.08 04 32- 117 -29- 14-0530 Mnmingside Dev Co. of Hutchinson 530 Hilltop Drive NE 720 Century Ave SW Clack Tower Plaza Lot 4, Block I, 23.253.0040 Hutchinson MN 55350 Santelman's Third Addition 1.00 $681.08 $0.00 $681,08 05 32- 117 -29- 14-0540 Morningside Dev Co. of Hutchinson 540 Hilimp Drive NE 720 Ccnmry Ave SW Clock Tower Plaza Lot 5, Block I, 23.253.0050 Hutchinson MN 55350 Samelntan's Third Addition 1.00 $681.08 $0.00 5681.08 06 31- 117 -29 -14 -0550 Morningside Dev Co. of Hutchinson 550 Hilltop Dnve NE 720 Century Ave SW Clock Tower Plaza Lot 6, Block 1, 23.253 0060 Hutchinson MN 55350 Santelman's Third Addition L00 568198 50.00 $681.08 07 32- 117 -29- 14-0560 Morningside Dev Co. of Hutchinson 560 Hilltop Drive NE 720 Century Ave SW Clock Tower Plaza Lot 7, Block 1, 23.253.0070 Hutchinson MN 55350 Santelman's Third Addition 1.00 $681.08 $0.00 5681.08 O8 32- 117 -29- 14-0570 Momngside Dev Co. of Hutchinson 570 Hilltop Drive NE 720 Century Ave SW Clock Tower Plaza LOt 8, Block 1, 23,253.0080 1 lutchinson MN 55350 Santclman's Third Addition 1.00 $681.08 SO.00 $681.08 • COMPILED BY: C. RICE ASSESSM ENTROLL NO. 503S LETTING NO, 17 1PROJECT NO. 99 -40 Hilltop Drive NE in Santelman's Third Addition Construction of Sanitary Sewer and Services, Watermain and Services, Bituminous Base, Bituminous Wear Course and Appuncnances ADOPTED COMPUTED BY C. RICE 1999 BOND FUND CHECKED BY: J. RODEBERG INTEREST RATE IST HRG WAIVED 8/10/99 10 NUMBER OF YEARS 2ND HRG WAIVED 8/24/99 $681.08 COST PER UNIT ACCOUNT NO. CITY PID NO. NAME K ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBDIVISION UNIT UTILITY/STREET ASSESSMENT D EFERRED ASSESSMENT TOTAL ACTIVE ASSESSMENT COUNTY PID NO. 09 32- 117 -29- 14-0580 Morninpide Dev Co. of Hutchinson 580 Hilltop Drive NE 720 Century Ave SW Clock Tower Plan Lot 9, Block 1, 23.253.0090 Hutchinson MN 55350 Santclman's Third Addition 1.00 $681.08 $0.00 $68 L08 10 32- 117 -29- 14-0590 Morningsidc Dev Co. of Hutchinson 590 Hillmp Drive NE 720 Century Ave SW Clock Tower Plan Lot 10, Block 1, 23.253.0100 Hutchinson MN 55350 Santclman's Third Addition 1,00 $681.08 $0,00 $681.08 11 32- 117 -29- 140600 Morningsidc Dcv G,. of Humhimon 600 Hilhop Dnve NE 720 Century Ave SW Clock Tower Plan Lot 11, Block 1, - 23.253.0110 Hutchinson MN 55350 Santelman's Thief Addition 1.00 5681.08 $0.00 $681.08 TOTAL ASSESSMENT ROLL NO. 5035 57,491.88 M?S PAGE 2 at2 RESOLUTION NO. 11305 RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5035 LETTING NO. 17 /PROJECT NO. 99-40 WHEREAS, by a resolution passed by the Council on the 24th day of August, 1999, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving Hilltop Drive NE in Santelman's Third Addition by construction of sanitary sewer and services, watermain and services, bituminous base, bituminous wear course and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The owner /owners of the affected properties have waived hearing on said proposed assessment. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 1999. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 24th day of August, 1999. Mayor City Administrator �J RESOLUTION NO. 11306 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5035 LETTING NO. 17 /PROJECT NO. 99 -40 WHEREAS, pursuant to resolution and waiver of hearing the Council has met and reviewed the proposed assessment for improvement of Hilltop Drive NE in Santelman's Third Addition by construction of sanitary sewer and services, watermain and services, bituminous base, bituminous wear course and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2000, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 1999, until the 31st day of December, 2000. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 1999, and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 24th day of August, 1999. Mayor City Administrator RESOLUTION NO. 11307 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT • LETTING NO. 17 /PROJECT NO. 9940 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of Hilltop Drive NE in Santelman's Third Addition by construction of sanitary sewer and services, watennain and services, bituminous base, bituminous wear course and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid R & R Excavating of Hutchinson MN $30,209.00 Juul Contracting Company of Hutchinson MN $33,593.70 and whereas, it appears that R & R Excavating of Hutchinson MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with R & R Excavating of Hutchinson MN, in the amount of $30,209.00, in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 24th day of August, 1999. Mayor City Administrator r1 U RECEIVED AUG 1 6 1999 APPLICATION FOR PUBLIC DANCE PEILNM mulc;mmwN FEE $50.00 1. Name of Applicant �CZI a n. c F A Address ') I c �Ll 1 � (� P vi (z) P 2. Organization Address 3. Location & Time k J „ V -, ,-) c,,1 V v ca sr 4. Date of Dance e> - ,� 1 � - 1 ) I 5. Band Already Booked nz X S 0 j 6. Name of Band rr"' ; x S %, ,, A 7. Have you run dances in Hutchinson before? n (-+ Elsewhere? — Signature of Applicant 8 Recommendation of Chief of Police: ,` C ° ^vht ^ pRv\' a 9. Action of City Council: 10. Fees and Expenses of Police Officer Hired ($32/Hr.) *: *(Payable in Advance) 0 6/99 l c- R v" .D AUG 1 1 1999 APPLICATION FOR PUBLIC DANCE PE'' MIT CRY QF HU t GH,t6 FEE $50.00 1. Name of Applicant _ 2�—a c3 � C /, , 3 - 9. LAJ 22 Address — /!;"// / 57 C 2. Organization 4 Address 3. Location & Time /� ?,,.✓dX y / -/ o C' 4. Date of Dance S Cl%� — Z S - J f' 5. Band AlreadyBooked 6. Name of Band 7. Have you run dances in Hutchinson before? si cS Elsewhere? Signature of Applicant 8 Recommendation of Chief of Police: co t^^^ {��d 9. Action of City Council: 10. Fees and Expenses of Police Officer Hired ($32/Hr.) *: *(Payable in Advance) r - 1 6/99 0 q RECENED AUG t " 1999 APPLICATION FOR PUBLIC DANCE PER11�WUIUW480N FEE $50.00 ),0 1. Name of Applicant T o a C . n 2. Organization _ Address 3. Location & Time 4. 5. 6. 7. Date of Dance Have you run dances in Hutchinson before? Elsewhere? — TnS N PA lar_ Signature 6f Applicant n ra 10. • 6/99 Recommendation of Chief of Police: � e co vh vt^y , 7t 4kc — Action of City Council: Fees and Expenses of Police Officer Hired ($32/Hr.) *: *(Payable in Advance) yC, RECENjED UG 1 VIM 1. 2. 3. 4. 5. 6. 7. APPLICATION FOR PERMIT TO HOLD PUBLIC DA A FEE $M✓� ` Name of Applicant T c c y. i Address / %// /d r ' y .5 T, L� �,✓ e,+.6 Organization C Kra r_rt= 3F HUTCHINSO0 Location & Time �il��•i- >/ P To 1 i►ar ,o.,s Date of Dance O CTO-Sr< — 9 - %9 Band Already Name of Band C . Have you run dances in Hutchinson before? y c r Elsewhere? T�-�s �irt cd1 Signature of Applicant E a 10. 2196 Recommendation of Chief of Police: ^A oP UCC Action of City Fees and Expenses of Police Officer Hired *: *(Payable in Advance) 0 4 �, r To: Honorable Mayor and City Council Fom: Randy DeVries Date: 08/17/99 Re: Out -of -state travel for Lawrence Winter Per City council policy, I am requesting out of state travel for Lawrence Winter to attend the North Dakota Solid Waste and Recycling symposium, to be held on September 8 and 9 the Jamestown Civic Center in Jamestown, North Dakota. Lawrence will be speaking on our compost project. This conference was budgeted for 1999, and I recommend approval. • City Center III Hassan Street SE Hutchinson, MN 55350 -2522 (320) 587 -5151 Fax (320) 234 -0240 Parks & Recreation 900 Harrington Street S W Hutchinson, MN 55350 -3097 (320) 587 -2975 Fax (320) 234.4240 Printed on recycled paper - Police Services 10 Franklin Street SW Hutchinson, ,VN 55350 -24 (320) 587 -2242 Fax (320) 587 -6427 r 0 Hutchinson City Center 111 Hessen Street SE Hatchimum MN 55350-2522 32 0. 587- 5 151/Fax 320-2344240 Memorandum To: Honorable Mayor and City Council From: Gary Plotz and Randy DeVries Date: 08/19/99 Re: Out of state travel for Gary Plotz, Randy DeVries, and Doug Johnson Per city council policy, we are requesting out of state travel to Rivera- du -Loup, Quebec Canada to review the i Premier Tech packing facility. This facility bags and palletizes compost, along with other materials. Travel dates are September 23 -26 1999. Total travel costs are estimated at about $695.00 person, and was budgeted for 1999, along with the compost project. We recommend approval. 0 M1 Pornm onrecycledpaper - CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson City Council From: Julie Wischnack, AICP, Director of Planning/Zoning/Building Date: August 18, 1999 — Meeting Date August 24, 1999 Re: Request for waiving of fees for irrigation project at Roberts Park The Park and Recreation Department have requested building and plumbing permits for installation of irrigation at Roberts Park. The fees involved are: $1105.10 building permit fees ($8.75, state surcharge, cannot be waived) and a $100 water connection charge. There is also a charge for $930 for the water meter, which the Park and Recreation Department will pay. Staff recommends the fees be waived. � 1 f� r L-J y-�- 0 0 �.J Parks, Recreation & Community Education 900 Harrington Street SW Hutchire n, MN 55350 -3097 320- 587.2975/Fax 320 - 2344243 I TO: Mayor and Council FROM: Dolf Moon, Director PRCE DATE: August 11, 1999 RE: PRCE Board Appointments The following Community members have expressed interest in serving on the Parks, Recreation & Community Education Advisory Board. Name Theresa Sweeney Brett Rasmussen Richard Pettet Mike Schiesl Status Re- appointment New member - New member New member Term Expiration 2002 2002 2002 2002 I would recommend their appointment to the PRCE Board. Thank you for your consideration. q .� Primed on mcycled papec— HUTCHINSON HOUSING AND REDEVELOPMENT AUTHORITY 111 Hassan St. SE Hutchinson, Minnesota 55350 (320) 234 -4251 • (320) 234 -4235 FAX: 320 - 234 -4240 EQUAL HOUSING OPPORTUNITY From: Jean Ward, HRA Executive Director Memorandum To: Mayor and City Council LIC Date: 08/17/99 LJ L_J Re: Small Cities Grant for the Hutchinson Home Purchase Opportunity Program As you know, the City of Hutchinson has been awarded 5592,800 for affordability gap targeted to two new construction sites. A training session was held by the Minnesota Department of Trade & Economic Development in the Spring which was attended by HRA staff where we were informed of the numerous rules and regulation concerning program implementation. The proposed program requires that the following documents be approved by the City Council and submitted to DTED: 1. Grantee Summary Information Sheet 2. .administrative Contract between the City of Hutchinson and the HRA for administration of the Hutchinson Home Purchase Opportunity Program 3. Small Cities Development Program Grant Agreement between the City of Hutchinson and Minnesota Department of Trade and Economic Development For your information, the environmental review and the historical review have been cleared for this program. The process home buyers will follow for the program and a procedure guide are being drafted and will be presented to the City Council at a later time. 4 h NES0 —Trade & — Economic Develo May 17, 1999 Jean Ward 111 Hassan Street SW Hutchinson. MN 55350 Business & Community Development Grant Number. CDAP -98- 0195- 0-FY99 Grant Title: Hutchinson Housing Project Dear Ms. Ward: Enclosed are four copies of the contract between the State of Minnesota Department of Trade and Economic Development (DTED) and the city of Hutchinson. Please review, have the authorized individual designated in the local government resolution sign, date and return all four copies to me in the enclosed envelope along with the local government resolution if it has not already been sent. Please note, the Department of Trade and Economic Development will not sign off on a contract that is not signed and dated. Upon completion of the state signature process. I will return a fully executed copy to you for your files. Our address is: Minnesota Department of Trade and Economic Development Business and Community Development Division Attention Contract Coordinator 500 Metro Square - 121 7th Place East St Paul, MN 55101 -2146 If you have any questions please feel free to contact William Atkins, your program representative at 651/296 -2102 Sincerely, ammi Wilhelmy Contract Coordinator cc: William Atkins Enclosures E i S00 Metro Square, 121 7th Place East, Saint Paul, Minnesota 55101 -2146 USA Gii 1- 297 -1291 • K00-657-3858 • Fat 651.296- 1290/296 -528 • TTY/FDD 800 -627-3529 �%ir .dted.state.mn.us yh • • 11 Illustration 2 Grantee Summary Information Sheet Small Cities Development Program State of Minnesota ' 4.1 ES I. + Qd Trade & — E MIMC Deuelopma:� a..i.omm. Grantee: City of Hutchinson Grant Number. CRAP -98- 0195- 0 -FY99 All grantees must complete secuons 1 -6. Grantees whose projects will be adm inister ed in whole or in pan by other enuues must complete section 7. 1. PROJECTDIRECTOR 2. ALTHORIZEDOFFICIAL /ENVIRONMENTAL C OFFI Jean Ward M n HRA Executive Director Mayor Tn Hutchinson Housing S Red. Auth. T W Cit of Hutchinson 111 Ha ssan St. SE 1119A.�Ran qt qr Swe Ames Hutchinson, MN 55350 s... Adair Hutchinson MN 55350 cn, sr< vCoa. .. s... Zq C. ( 320 234 -4 (320)234-4240 (320) 7- 07 2 (320)234- F. Pses: Fu. JWard @ci.hutchinson.MN.US dto er @hu h E+ A E -sa aOfas Enter the name and address of Project Director. If Project Director Enter the name and address of the individual designated as authorized u not an employee of the grantee. but is an employee of a separate official on the grantee's Resolution of Sponsorship. This indtvidux implementing agency. please complete section 7. will also certify complia with environmental laws and regulations. 3. FINANCIAL OFFICER 4. FHlEO OFFICER Kenneth Merrill Mary J. Chelin Finance Director ve Asst/limsinr3 HRi I CoordirEttor Tale rule City of Hutchinson HkAdAnsm Hmsinq & FaJmelcprrrt Audmri X 111 Hassan SP SE t 111Hassan ST SE S Hutchinson, MN 55350 s� Hutchinson, MN 55350 Cu, Sus ZW 3201234 -4207 (320 1234 -4240 S. Oq S Zak (320)234-4251 (320)234 -4240 F. krn rrill@ci.hutchinson.MN.US Pbs. Fu. mchelin@ci.hutchinson.MN.US Em AdM1.a E -a A Enter the name and address of the Financial Officer. Enter the name and address of the person designated as FHEO/CEO Officer. S. LABOR STANDARDS OFFICER 6. ENVIRONMENTAL COORDINATOR N/A Jean Ward r� HRA Executive Director r11s c S Td dwelcprert AuUrrity L. o( Ai� 111 Hassan St SE Hutchinson, MN 55350 C., s .... Lv Cad, c. soar (20 1234 -4235 ( 320 ) n4-4240 F,.. JWardr@c i . hutchinson . M. US E ml Mbeu E -� iViaas Enter the time and address of the person designated as Labor Enter name and address of individual designated to coordintate the Standards Officer. Environmental Review. sa a.. sm 1 M. n,pn4.ear d Tr r E.. N. p.• 77 q n u 7. r4MEMENTING AGENCY (other than Grantee) Hutchinson Ho in 11 Hassan St. SE r (320 ) r ) hilt-chi n.�on.MN.TIS Rv: Fti E -� Amer Enter name and address of implementing agency if other than grantee. • • LYf WrWDepn�aal Tud��IF�e�s pe.e 28 `4 h E STATE OF MINNESOTA GRANT CONTRACT Tran FY AID Dept/Div Seq No Sfx Obj Vendor No Type A40 99 300 - 1410 -C99 22100 Amount Terms Asset # CC1 CC2 CC3 Cost Code 4 Cost Code 5 $592,800 Date Number Entered By A40 A41 Date Number Entered By A44 A45 A46 Notice to Grantee You are required by Minnesota Statutes, Section 270.66, to provide your Minnesota tax identification number if you do business with the State of Minnesota. This information may be used in the enforcement of federal and to tax laws. Supplying these numbers could result in action to require you to file state tax returns and pay nquent state tax liabilities. These numbers will be available to federal and state tax authorities and state rsonnel involved in the payment of state obligations. Grantee's Name and Address: Minnesota Tax ID: Social Security or Federal Employer ID: City of Hutchinson- - 111 Hassan Street Southeast Hutchinson. MN 55350 802 -29 -35 41- 6005253 THIS PAGE OF THE CONTRACT CONTAINS PRIVATE INFORMATION. EXCEPT AS DEFINED ABOVE, THIS PAGE SHOULD NOT BE REPRODUCED OR DISTRIBUTED WITHOUT EXPRESS WRITTEN PERMISSION OF THE GRANTEE. If you circulate this contract internally, DO NOT include this page. Ll h STATE OF MINNESOTA DEPARTMENT OF TRADE AND ECONOMIC DEVELOPMENT • BUSINESS AND COMMUNITY DEVELOPMENT DIVISION Small Cities Development Program Grant Agreement CDAP - 98-0195- 0-FY99 This Agreement is made on March 29, 1999 between the State of Minnesota acting th gh the Department of Trade and Economic Development (hereinafter the Grantor) and the city of Hutchins( 11 Hassan Street Southeast, Hutchinson, MN 55350 (hereinafter the Grantee). The State's authorized agent and contact person responsible for administration of this contract is William Atkins (or successor) of the Business and Community Development Division, of the Department of Trade and Economic Development. a Grantor has been allocated funds by the United States Department of Housing and Urban Development under the Community Development Block Grant Program and is authorized to administer the funds pursuant to Minnesota Statutes 116J.401(2). The Grantee has made application to the Grantor for a portion of the allocation for the purpose of conducting the project entitled Hutchinson Housing Project in the manner described in Grantee's "APPLICATION," which is incorporated into this agreement by reference. In con,'Asration of mutual promises set forth below, the parties agree as follows: C The Grantor shall grant to the Grantee the total sum of FIVE HUNDRED NINETY -TWO THOUSAND EIGHT HUNDRED DOLLARS ($592,800), which shall be federal fundg appropriated to the State of Minnesota under the Community Development Block Grant Program. The Grantee shall perform the activities that are proposed in the application and further are specified under special conditions during the period from March 29, 1999 through September 30, 2001, in accordance with all applicable provisions of Title 1 of the Housing and Community Development Act of 1974, as amended, its implementing regulations particularly federal statutes identified in Title 24 of the Code of Federal Regulations, Part 570, "Implementation Manual" provided by 3rantor and all other applicable state and federal laws. . antee agrees to complete the project in accordance with the approved budget and within the time frames specified in the application and agreement. Any material change in the scope of the project, the budget or the completion date must be approved in writing by the Grantor. Funds made available pursuant to this agreement shall be used only for expenses incurred in performing and accomplishing such purposes and activities during the grant period described above. Notwithstanding all other provisions of this agreement, it is understood that any reduction or termination of Housing and Urban Development funds provided to the Grantor may result in a like reduction to the Grantee. Where provisions of the Grantee's application are inconsistent with other provisions of this agreement, the other provisions of this agreement shall take precedence over the provisions of the application. 0 q C;F NERAL CONDITIONS un in . For all expenditures of funds made pursuant to this agreement, Grantee shall keep financial records, including invoices, contracts, receipts, vouchers. and other documents sufficient to evidence in proper detail the nature and propriety of the expenditure. Accounting methods shall be in accordance with the Common Rule, Uniform Administrative Requirements for Grants and Cooperative Agreements to State and Local Governments, published in the Federal Register on March 11, 1988, Volume 53, Number 48. Reporting Grantee shall submit reports to Grantor in accordance with the reporting requirements set forth in Minnesota Rule 4300.3200. Grantee shall use the forms found in the Implementation Manual provided by the Grantor. Payment/Disbursement Schedule Grantor shall disburse funds to the Grantee pursuant to this agreement, based upon a payment request submitted by the Grantee and reviewed and approved by the Grantor. Payment requests shall be reviewed and processed on a weekly basis. The amount of grant funds requested by the Grantee must be equal to the amount of unpaid obligations minus any program income in the Grantee's possession at the time the payment request is submitted to the Grantor. Program Income When program income derived from SCDP funds exceeds $25,000 per report year, the entire amount must be used only for DTED approved activities, be reduced from draws, or returned to the State of Minnesota. Provision for Contracts and Subcontracts Grantee shall include in any contract or subcontract, in addition to the provisions to define a sound and complete agreement, such provisions as to assure contractor and 4 ntractor compliance with applicable state and federal laws. A rnative Action A municipality that receives State money for any reason is encouraged to prepare and implement an affirmative action plan for the employment of minority persons, women, and the disabled and submit the plan to the Commissioner of Human Rights. Antitrust The Grantee hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. Termination and Cancellation This Grant may be canceled by the Grantor at any time, upon thirty (30) days written notice to the Grantee. In the event of such cancellation, Grantee shall be entitled to payment, determined on a pro rata basis, for work or services satisfactorily performed. If the Grantor finds that there has been a failure to comply with the provisions of this agreement, that reasonable progress has not been made, or that the purposes for which the funds were granted have not been or will not be fulfilled, the Grantor may take action to protect the interests of the State of Minnesota, including the refusal to disburse additional funds and requiring the return of all or part of the funds already disbursed. Audit and Inspection The Grantee shall comply with the requirements of the Single Audit Act Amendments of 1996 (P.L. 104156). Accounts and records related to the funds provided under this agreement shall be accessible to authorized T resentatives of the Grantor for purposes of examination and audit. In addition, Grantee will give the U.S. eral Accounting Office, the U.S. Department of Housing and Urban Development, State of Minnesota, epartment of Trade and Economic Development, the Legislative Auditor, and State Auditor's Office, through 2 L4 any authorized representatives, access to and the right to examine all records, books, papers, and documents related to the gram . executed by either the same se persons authorized by the Amendments Any amendment to this agreement shall be in writing, and shall It persons who executed the original agreement, their successors in office, or by ti Grantee through a formal resolution of its governing body. Liability. Grantee agrees to indemnify and save and hold Grantor, its agents a employees harmless from any and all claims or causes of action arising from the performance of the Gra oy Grantee or Grantee's agents or employees. This clause shall not be construed to bar any legal rer* aes Grantee may have for the Grantors failure to fulfill its obligations pursuant to this Agreement. Other Provisions The Grantee shall comply with the Minnesota Government Data Practices Act, Chapter 13 and the Conflict of Interest provisions of Minnesota Statutes Sections 471.87 -471.88. Successors and Assignees This agreement shall be binding upon any successors or assignees of the parties. L� L� Ll h r,rant Number: CDAP -98- 0195- 0-FY99 ect Title: Hutchinson Housing Project SPECIAL CONDITIONS The following activities, goals, and budget costs were approved from the application during the review process. Modifications must be approved in writing by the Grantor. Federal Objective Activ 0 Activity Tilt Unit Goal People Served LMI Served SCDP Funds Other Funds Total LW 1 N Housing Co. am 34 82 82 $0 $3,374,000 $3,374,000 Equity Loans Equity Loan Ad $544,000 523.8013 so so 5544,000 $23.800 LMI 1 Eq Loan 34 82 82 $687,800 $0 $567,800 LMI 13 Doom Payment A sst 34 8 82 So $200,000 5200,000 NA 2 General Admi nlstrado n $ 25,000 So $25,000 Total Proles 5682800 53.674.000 54.166.800 2. Grantee must maintain files documenting how each activity funded (except general administration), in whole or in part, with SCDP funds, meets one of the three federal objectives. The documentation must be as complete as possible and must be readily available to the Grantor throughout the life of the project. 3. The Grantee must maintain documentation that shows that professional services were procured in • accordance with 'The Common Rule." Professional services not procured in this manner are grant ineligible. Services obtained from units of government such as HRA, RDC, or nonprofit organizations do not have to be procured by competitive negotiation, but contracts for these services must only be on a cost- reimbursement basis, accounted for in accordance with 'The Common Rule." 5. Exemption to incur administrative costs for this grant under the National Environmental Policy Act of 1969 is hereby given. All other activities will require an environmental assessment as well as clearance of other conditions as dictated by specific activities of this grant. The Grantee must comply with Minnesota Statutes, Section 290.9705 by either: A. Depositing with the State, eight percent of every payment made to non - Minnesota construction contractors, where the contract exceeds $100,000; or B. Receiving a waiver from this requirement from the Minnesota Department of Revenue. 7. The Grantee must not use SCDP funds to pay any person for influencing or attempting to influence an officer or employee of a federal agency, a member of Congress, an officer or employee of Congress, or any employee of a member of Congress in connection with the awarding of any federal contract, the making of a federal grant, the making of a federal loan, the entering into of any cooperative agreement and the extension, continuation, renewal, amendment, or modification of any federal contract, grant, is loan, or cooperative agreement. If the Grantee uses non - federal funds to conduct any of the aforementioned activities, the Grantee must complete and submit Standard Form LLL, "Disclosure Form to Report Lobbying." Further the Grantee must include the language of this provision in all contracts and subcontracts and all contractors and subcontractors must comply accordingly. 4 L4 h 8. The Grantee must provide a drug -free workplace by notifying employees th awfu; ~ianufacture, distribution, dispensation, possession or use of a controlled substance is prc �d it ,e Grantee's workplace and specifying actions that will be taken against employees for vio i c •h prohibition. The Grantee must also establish a drug -free workplace awareness program t ron ;oyees about the dangers of drug abuse, the availability of drug counseling and penal s fc ;tions of the drug -free workplace policy. 9. The Grantee must adopt and enforce a policy to prohibit the use of excessive ce t v enforcement agencies within its jurisdiction against any individuals engaged in nonviolent J righ, emonstrations (P.L. 101 -144, Section 519). 10. The Grantee must adopt, make public and certify that it is following a "re vial ant. -iisplacement and relocation assistance plan" in accordance with Section 104(d) of the Ho and Community Development Act of 1974, as amended, including a displacement minim n policy. 11. Grantee must submit the Community FHEO Summary Sheet, the Grantee Summary Information Sheet (GSIS), HUD Form 2880 (Disclosure) and a Fair Housing Plan of Action prior to undertaking grant activities. 12. Prior to beginning new housing assistance activities, Grantee must submit policies and procedures and forms to the Grantor for approval. 13. Grantee must submit a plan for the use of program income earned from the new housing activity. r1 LJ r1 L_J 5 yh grant Number. CDAP -98- 0195- 0-FY99 �intee Name: City of Hutchinson The Grantor and Grantee acknowledge their assent to this agreement and agree to be bound by its terms through their signatures entered below. GRANTEE We have read and we agree to all of the above provisions of this agreement. STATE OF MINNESOTA by and through the Department of Trade and Economic Development. 0 Title Date a Title COMMISSIONER Date By ENCUMBERED Department of Trade and Economic Development Title By Date Date Encumbered [Individual signing certifies that funds have been encumbered as required by Minnesota Statute 16A] contract2p.con • 6 j� ADMINISTRATIVE CONTRACT BY AND BETWEEN CITY OF HUTCHINSON, MINNESOTA AND HOUSING AND REDEVELOPMENT AUTHORITY IN AND FOR THE CITY OF HUTCHINSON THIS CONTRACT for Administrative Services is between the City of Hutchinson, MIS as the "City" and the Housing and Redevelopment Authority In and For the City of Ho hereinafter referred to as the "HRA ". WITNESSETH: In consideration of the mutual convenience and agreements contai HRA agree as follows: I. The term of this contract is three (3) years commencing on April 14, 1999. :reinafter referred to .inson, Minnesota, herein, the City and the Il. The HRA agrees to act as the administrative agent for the City of Hutchinson to implement the City's Home Purchase Assistance Program for low and moderate- income households to purchase newly constructed homes funded through the Small Cities Development Program. III. The HRA will receive financial reimbursement which includes general administrative and program activity fees associated with the grant delivery functions from the City of Hutchinson's Small Cities Development Program funds. u IV. As the administering agent for the above described grant, the HRA agrees to perform all tasks enumerated below in a manner which will meet or exceed the terms and conditions imposed upon the City in the Small Cities Development Program Grant Agreement dated the 29th of March, 1999, copies of which are attached as Exhibit A. A. Citizen Participation. Comply with all State and Federal participation requirements. B. Compliance with Federal Regulations. Ensure that the following Federal acts or regulations are complied with: Title VI of the Civil Rights Act if 1964 (P.L. 88 -352) which provides that no person in the United States shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal financial assistance. 2. Title VIII of the Civil Rights Act of 1968 (P.L. 90 -284), known as the Fair Housing Act of 1968, which provides that it is the policy of the United States to provide, within constitutional limitations, for fair housing throughout the United States and prohibits any person from discrimination in the sale or rental of housing, the financing of housing, or the provision of brokerage services, including in any way making unavailable or denying a dwelling to any person because of race, color, religion, sex or national origin. • qh 3. Executive Order 1 1063, as amended by Executive Order 12259, which prohibits . discrimination because of race. color, religion (creed), sex, or national origin in the sale, leasing, rental. or other disposition of residential property and related facilities (including land to be developed for residential use) or in the use or occupancy thereof, if such property and related facilities are among other things, provided in whole or in part, with the aid of loans. advances, grants, or contributions agreed to be made by the Federal Government. Section 109 of the Housing and Community Development Act of 1974, as amended, which provides that no person in the United States shall, on the grounds of race, color, national origin. or sex be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity funded in whole or in part with funds provided under the Act. Any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975 or with respect to otherwise qualified handicapped individuals as provided in Section 504 of the Rehabilitation Act of 1973 shall also apply to any such program activity. Title II of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 and implementing regulations (24 CFR Part 42 and 24 CFR 570.602 (a)). 6. The National Environmental Policy Act of 1969. 7. Section 3 of the Housing and Urban Development Act of 1968 which requires that to the greatest extent feasible, opportunities for training and employment be given to lower income persons residing within the unit of local government in which project is located and that contracts for work in connection with the project be awarded to eligible business concerns which are located in owned in substantial part by persons residing within the unit of local government. Title IV of the Lead -Based Paint Poisoning Prevention Act, as amended (42 U.S.C. Section 4831). All parts of Title I of the Housing and Community Development Act of 1974, as amended, which have not been cited previously as well as with other applicable State and Federal funds under this part. 10. The Minnesota Government Practices Act, Chapter 11. including but not limited to Section 13.31. 11. The regulations, reporting, and record keeping requirements as stated in the "Program Manual' as supplements provided by the Grantor. C. Grantee hereby assigns to the State of Minnesota any and all claims for overcharges as to goods • and/or services provided in connections with the contract resulting form antitrust violations, which arise under the antitrust laws of the State of Minnesota. 4k D. Project Planning. Coordinate the preparation of plans, specifications, conta_ other agreements in a manner consistent with applicable State and Federal t for all project activities. E. Implementation. The HRA will implement programs authorized under the Development Program Grant within the respective limitations of the grant and/or in accordance with State and Federal requirements. Equity Gap Financing: Develop program guidelines for equity c implement them in accordance with Federal and State Standarr not be limited, to determination of eligibility, and coordinatic i.e., lenders, developers, homebuyers, training programs. adeats. and 40 a . gulations dl Cities lies provided lancing and is would include, but housing partners; F. Coordination of Other Homebuyer Assistance for the Project. The HR/ coordinate other applicable programs for the project such as the ECHO and HRA Revoi .... Down Payment Assistance Programs. G. Compliance with Equal Opportunity Regulations. Ensure that compliance with Section 3 of the Housing and Urban Development Act of 1968. Federal Equal Employment Opportunity Act and Executive Orders, and Civil Rights Acts of 1964 is maintained. Also responsible for all Fair Housing and Equal Opportunity record keeping requirements by the State of Minnesota. H. Financial Record keeping and Control. Keep complete and accurate records of all claims and disbursements in accordance with the following procedures: 1. The HRA will examine each application and verify that the homebuyer is eligible to receive program assistance. 2. Requisitions for the checks will be prepared by the HRA and submitted to the City Finance Director for payment. 3. The City will issue all checks. 4. The HRA will submit a voucher and supporting documentation to the City Finance Director for review who will obtain proper signatures and submit requisitions to the State. 0 V. The City and the HRA mutually agree that a mortgage shall be executed in the name of the City of Hutchinson as mortgagee for each loan of monies provided under the Small Cities Development Program to individual for the purpose of home purchase. IN regard to such mortgages and assignments, the HRA shall prepare all documents and obtain all necessary signatures required for proper execution of such documents and file a secured interest with the McLeod County Recorders Office. VI. For the purposes of this contract, the HRA shall be deemed an independent contractor and not an • employee of the City. Any and all employees of the HRA or other persons who engages in the qh performance of any work or services required by the HRA under this contract, shall not be considered employees of the City and any and all claims that may or might arise on behalf of said employees or other persons as a consequence of any act or admission on the part of said employees or the HRA shall in no way be the obligation or responsibility of the City. VII. The HRA will subcontract with the Southwestern Minnesota Housing Partnership for technical assistance necessary for the implementation of the grant program. VIII. The HRA specifically agrees to comply with the requirements of 24 CFR 135.20 and to provide such copies of said regulations as may be necessary for the information of parties to contracts as required to contain the Section III clause as set forth in 24 CFR 135.20. IX. Any alteration, variation, modification, or waiver of the provisions of this contract shall be valid only after it has been provided in writing, duly signed by both parties, and attached to the original of this contract. X. The waiver of anv of the rights and/or remedies arising under the terms of this contract on any on occasion by either party hereto shall not constitute a waiver of any rights and/or remedies in respect to any subsequent breach or default of the terms of this contract. The rights and remedies provided or referred to under the terms of this agreement are cumulative and not mutually exclusive. XI. This contact shall constitute the entire agreement between the parties and shall supersede all prior or 0 written negotiations. XII. The City shall have full access to all records relating to the performance of this agreement. XIII. In performing the provisions of this contract, the HRA agrees to comply with all Federal, State, or local laws and all applicable rules, regulations, or standards established by any agency of such governmental units which are now or hereafter promulgated. XIV. In consideration of the prompt and efficient carving out of the above, the City agrees to reimburse the HRA, dollar for dollar, for its administrative and project related costs in carrying out the above activities up to an amount not to exceed the maximum allowable as specified by the State of Minnesota, Department of Trade and Economic Development, Community Development Division. During the term of the contract, said monies are to come solely from the General Administration and Home Purchase Administration funds totally available for the administration for the City of Hutchinson's Small Cities Development Program, Home Purchase Project. Accurate records of administrative costs shall be kept by the HRA and billings shall be made at such times as are convenient to implement the City's requisition of funds from the State of Minnesota. For the purposes of this contract, administrative and project related costs are defined as follows: A. Salary costs actually incurred by the HRA for time expended in all phases of the project. . B. Mileage, supplies. training, single audit act requirements, and publication costs. yh C. Proportionate share of allowable overhead expenses figured on a time expanded basis according . to the HRA's approved indirect cost allocation upon adoption of such - ' an by the HRA Board. D. Costs incurred by the attendance at applicable Small Cities Developm conferences within the term of this contract, including registration fees and travel expenses. ference attending shall be for the purpose of gaining additional information on community c coprnent and regulations and program implementation. XV. Should any of the above provisions be subsequently determined by a cour :ompetent jurisdiction to be in violation of any Federal or State law or to be otherwise invalid, boti ties agree that only those provisions so adjudged shall be invalid and that the remainder of this con, .t shall remain in full force and effect. XVI. ANTITRUST. Contractor (HRA) hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this contract resulting form antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XVII. The City reserves the right to terminate this contract if the HRA inexcusably fails to perform any of the provisions hereof. Such termination shall occur thirty (30) days after receipt by the HRA of written notice specifying the grounds thereof, unless, prior to that date, the HRA has cured the alleged non- performance of the provisions of this contract. "SS WHERE OF, the parties here to have caused this contract to be duly executed. CITY OF HUTCHINSON 1:37 MAYOR, CITY OF HUTCHINSON ATTEST: Wd CITY ADMINISTRATOR HOUSING& REDEVELOPMENT AUTHORITY IN & FOR THE CITY OF HUTCHINSON. MN BY: Ji CHAIRPE 1460 N BY: Q" a'L HRA EXECUTIVE DIREC R is G:'HRA \1999 SCDP\ADM[N CONTRACT • 0 CITY OF HUTCHINSON PLANNING STAFF REPORT _.__._._._,_._- ._,_,_,.,_, -------- �_.�� 0 To: Hutchinson City Council From: Julie Wischnack, AlCP, Director of Planning/Zoning/Building Date: August 6, 1999 — Meeting Date August 24, 1999 Re: Revised Resolution — Correction of legal description Security Bank contacted the City regarding a conditional use permit filed with the title of a property. The conditional use permit was filed with the wrong property because the applicant supplied an incorrect legal description. This revised resolution resolves the issue. r - 1 f� J �J 4 1 • RESOLUTION NO. 10882 AN AMENDMENT TO RESOLUTION NO. 10882 RESOLUTION GRANTING A CONDITIONAL USE PERMIT UNDER SECTION 6.07 OF ZONING ORDINANCE NO. 464 REQUESTED BY OTTO TEMPLIN, E&T CONTRACTING, TO CONSTRUCT A 24'X 60' ADDITION ONTO THE PRESENT BUILDING LOCATED IN A I -C DISTRICT AT 845 STATE HIGHWAY 7 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Mr. Otto Templin, E&T Contracting, has made application to the City Council for a Conditional Use Permit under Section 6.07 of Zoning Ordinance No. 464 to construct a 24 x 60' addition onto the present building in an I-C District at 845 Highway 7 West, McLeod County, Minnesota, and with the following legal description: The Easterly 200 feet of the Southerly 578.69 feet of the Northwest Quarter of Section Thirty-six (36) in Township One Hundred Seventeen (117) North of Range Thirty (30) West, according to the United States Government Survey thereof. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The City Council has determined that the proposed use will not be detrimental to the health, safety or general welfare of the community nor will it cause serious traffic congestion nor hazards, nor • will it seriously depreciate surrounding property values, and the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and Comprehensive Plan. CONCLUSION The application for Conditional Use Permit for the purpose designated is granted based on the findings set forth above, noting the following: 1. A registered land survey is submitted identifying setbacks, right of way, and a 20 foot easement. 2. The rear yard drainage has been addressed. 3. Within three years the parking lot is hard surfaced and an 8 foot opaque fence surrounding the outdoor storage is in place. 4. The City requires a 10 foot easement along the eastern property line to serve this building. An additional 10 foot easement is necessary to service properties to the north of this site. Please negotiate with City Engineering on this matter regarding payment. 5. Provide a disabled parking space. 6. Minimum setbacks of 30 feet in the front and 20 feet on the sides are provided. Adopted by the City Council this 24" day of August 1997. ATTEST: Gary D. Plotz Marlin D. Torgerson City Administrator Mayor n U 01 CITY OF HUTCHINSON MEMO Finance Department August 20, 1999 * To continue on a short -term investment at a good rate I would ask approval of the following: • $1,236,717.39 @ 5.73% APRECO (commercial paper) (this is all Al /P1 paper with Salomon Smith Barney) LJ qJ TUE 12:27 FAX 3202097410 PAXTON ANDERSON I* Memorandum To: Hutchison Mayor and City Council From: Paxton Anderson Date: 24 August 1999 Re: Conditional Use Permit for 851 Dale St. Request to table and/or rqW back to Planing Commission To whom it may coacem We are in receipt ofthe Planning Commission's denial recomamdation and respecdht[y MUM Your consideration to table and/or refer it back to the Plamung Commission until we have had adequate time to review alternative site plan performas. In addition, we would appreciate written direction identifying the spescdIc conditions we need to address or correct with referenced ordinance sections sited. This will facilitate redesign criteria to address neighborhood character and undue adverse effect issues. Please be advised that we have expended valuable performa monies mailing professional • design, and desire to contnbute to the geaaal welfare of the community in compliance with applicable Hutcbinsn ZOl ®g regulations. Thank you in advance for your consideration, Sincerely: A Paxton Anderson C� Q002 Hutchinson City Center 0 E DATE: August 18, 1999 111 Hmcen Street SE Hutchu=u, MN 55350.2522 320.587- 5151/Fa 320.2304240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY PAXTON ANDERSON TO CONSTRUCT MULTI - FAMILY RESIDENCES IN AN R -3 DISTRICT (ONE 5 -UNIT AND ONE 2 -UNIT) LOCATED AT 851 DALE STREET SOUTHWEST. Pursuant to Section 8.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit HISTORY On April 21, 1999, Paxton Anderson submitted an application for a conditional use permit to construct multi - family residences in an R -3 district (One, 5 -unit building and one, 2 -unit building). The application was deemed incomplete. Complete information was provided on July 21, 1999. The adjacent land use and zoning is single family residential, R -2 zoning, abutting on the East, West and South; four unit residential, R -3 zoning, abutting on the North. Density requirements have been met. The buffer on the eastern property line will be maintained and improvements , as recommended by the City Forester would be completed. Utility easements extending beyond the buffer will be dedicated. A storm water pond would be constructed as to not add any inn -off greater than predevelopment standards. FINDINGS OF FACT I. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 5, 1999. 3. The proposal was found to be in conflict with the criteria for issuing a conditional use permit. RECOMMENDATION The Planning Commission recommended denial of the conditional use permit (5 denial votes and one vote abstaining). The Commission provided the reason for denial as: the proposed buildings, as provided in the site plan, will have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, safety and general welfare of the neighborhood. Respectfully submitted, William Arndt, Acting Chairman Hutchinson Planning Commission • cc: Paxton Anderson, 224 S. r St., Montevideo, MN 56265 Primed m rwycled papa - y K Cis a , t., n C {-1 R -2 0 Mill al \i DY 0011 �� tiCl CI oovQ�00000 oa m© n�aa all OA p'J o'a se rm �4 a eo ov CAM tF.ta e elo p� 0� de too vv no 00 Aoa4a 6o r �� Fin �� vOQ000 �d�� ' dtiQQO ee on d � r:QdOa o0 00 O�OO Ot�t�� ee ee succ o��o n off tQa en ■ �� /�� eta ae�e a eye. vv oo'o a o0 aaaao 00 �� Q aoaao m as d N k 1hinson A Memo To: Julie Wischnach prom: Mark Schnobrich, City Forester ,:C: Date: 08/09/99 Re: 851 Dale St SW Buffer Area I reviewed the buffer areas between 851 Dale St SW, Laura and Craig Avenue SW residents. There are presently appro)amately 20 trees greater than 6 inch , liameter, of which one is oak and one elm. The rest of the trees > 6' dia. are . _ %alder of poor quality due in part to their lean or trunk defects. The line of trees at the present time provide an adequate buffer during the season of foliation however further deterioration will occur due to the present condition of the trees. My recommendation is to enhance the buffer with the addition of evergreen, preferably spruce, and to plan for the addition of hardwoods such as oak, Linden and/or maple for year around buffer capabilities and longevity. Removal of some of the trees in poor condition may be required to allow for oroper planting i • Page 1 y k U) • RESOLUTION DENYING A CONDITIONAL USE PERMIT FOR FOR PLACEMENT OF A 5 -PLEX AND A DUPLEX ON R3 ZONED PROPERTY AS REQUESTED BY PAXTON ANDERSON (P.A.C.T. VENTURES, LLP) OWNER, OF 851 DALE STREET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Paxton Anderson, partner of P.A.C.T. Ventures, LLP, owner of 851 Dale Street, has made application to the City Council for a Conditional Use Permit under Section 8.06 of the Zoning Ordinance to place one 5 -plex and on duplex on the property (one duplex is existing on the property). LEGAL DESCRIPTION: Abstract of Title to Lot Ninety -two (92), Lynn Addition to Hutchinson. Minn.. excepting therefrom the following described tract, to-wit Commencing at the Northeast Comer of said Lot 92: thence Southerly along the East line of said Lot 92; 225 feet; thence Westerly on a line parallel with the North line of said Lot 92 to a point on the West line of said Lot 92; thence Northeasterly along the West line of said Lot 92 to the Northwest Comer of said Lot 92: thence Easterly along the North line of said Lot 92 to the point of commencement. Also excepting therefrom the following described tract, to -wit: Beginning at the Southeast Comer of said Lot 92; thence Easterly, along the South line of said Lot 92. 81.73 feet, to a point, said point also being the Northeast Comer of Lot Ten (10) in Block One (1) "Lorens Third Addition ", according to the plat thereof on file and of record in the office of the Register of Deeds, McLeod County, Minnesota; thence Northwesterly 82.42 feet to a point on the West line of said Lot 92, distant 12.60 feet North of the Southwest Comer of said Lot 92. thence Southerly, along said West line, 12.60 feet to the point of beginning. • ALSO, That part of Lot Ten (10) in Block One (1) of "LOREN'S THIRD ADDITION" described as follows, to -wit. Commencing at the most Northerly Comer of said Lot 10: thence Southerly along the East line of said Lot 10. 44.13 feet; thence Northwesterly, North 82 degrees 17 minutes 16 seconds West, 23.53 feet. to the West line of said Lot 10, and thence Northeasterly, along said West line, 47.21 feet to the point of beginning. McLeod County Minnesota. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. Council has determined that the proposed use is not in character with the neighborhood and would have a substantial or undue adverse effect upon adjacent property. 4. The Council has determined that the proposed layout of the townhomes and duplex will adversely affect the adjacent properties. CONCLUSION The City Council denies conditional use permit. Adopted by the City Council this 24' day of August, 1999. * ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 4 K CI) RESOLUTION NO. 11309 RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT FOR REPLACEMENT OF A NONCONFORMING GARAGE 3 FEET FROM THE PROPERTY LINE REQUESTED BY DAN AND GERI SMITH, OWNERS OF 565 JUERGENS ROAD BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS Dan and Geri Smith, owners have made application to the City Council for a Conditional Use Permit under Section 8.05 of the Zoning Ordinance to replace a nonconforming garage 3 feet from the property line at 656 Juergens Road. LEGAL DESCRIPTION: Lot 6, Block 1, Juul's Oak Park Subdivision of Lot 72, Lynn Addition The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The City Council approves the conditional use permit with the following conditions: 1. The garage may not exceed 16 feet in height. 2. The garage may not be of "pole barn" type construction. 3. The existing garage must be removed. 4. If additional driveway pavement is added, this must be setback at least 5' from the property line. Adopted by the City Council this 24i day of August, 1999. ATTEST: Gary D. Plotz City Administrator 0 Marlin D. Torgerson Mayor y k�L) Hutchinson City Center 9 III Haman Street SE Hutchlinon, MN 55330.7522 320. 587- 5151/Fm 320-234 -4240 MEMORANDUM DATE: August 18, 1999 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DAN AND GERI SMITH TO CONSTRUCT A 28'X 30' GARAGE THREE FEET FROM THE PROPERTY LINE LOCATED AT 565 JUERGENS ROAD SW. Pursuant to Section 8.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On July 19, 1999, Dan and Geri Smith submitted an application for a conditional use permit to construct a 28' x 30' garage on their property at 565 Juergens Road SW. The building will be replacing a dilapidated one -car garage., The City Code provides for conditional use permits for construction of a garage 3 feet from the property line. This provision was provided for replacement of existing garages in the older section of town. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, August 5, 1999. 3. The proposal is in conformance with the requirements of a conditional use permit. RECOMMENDATION Planning Commission unanimously recommended approval of the conditional use permit with the following conditions: 1. The garage may not exceed 16 feet in height. 2. The garage may not be of "pole bam" type construction. 3. The existing garage must be removed. 4. If additional driveway pavement is added, this must be setback at least 5' from the property line. TERMS: City reserves the right to review all conditional use permits at their discretion. Respectfully submitted, William Arndt, Acting Chairman Hutchinson Planning Commission • cc: Dan and Geri Smith, 565 Juergens Road PcinW m Rcyckd pWP - y K (a) Publication # 6052 r1 Vl w y L fq b a I 0 Indicates Location of Property r� -I K.(4) 0 0 C�ll M � �; "'), 1/, O(y Plan /6' N l4ou5e, O nn Y / ,2' �G� r� 9 4 K. C% Da,r � y 9 • power Eslsttnp Garage 2.6 7 G� East edge of concrete drive an Ma -- comets walk overhead power�� 4 • r__ 28L__ PROPOSED. GAME t �R EIIbtMi R Eclstfno House No S63 A 1 9 4.4 19 T 1 t I t 1 I t 1 I — 1 Shed I 1 1 5 I w 1 a 1 t I t t • I I 1 I • RESOLUTION NO. 11310 RESOLUTION GRANTING APPROVAL OF A CONDITIONAL USE PERMIT FOR A HOUSE MOVING PERMIT UNDER SECTION 10.10 OF THE ZONING ORDINANCE REQUESTED BY FRED WERTH, APPLICANT AND KENNETH AND JOLENE RUSCH, OWNERS AT 123 4 AVENUE NORTHWEST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS Fred Werth, applicant and Kenneth/Jolene Rusch. owners have made application to the City Council for a Conditional Use Permit under Section 10.10 of Zoning Ordinance to move a home from 1470 South Grade Road to 123 Fourth Avenue Northwest. LEGAL DESCRIPTION: The South 118 feet of Lot 11, Block 11, North Half of Hutchinson. Except the easterly 44 feet thereof as measured along the south line of said Lot 11. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The City Council approves the conditional use permit with the following conditions: 1. The applicant may not remove boulevard trees. 2. There is a preference to have a combined access for a driveway. If an easement cannot be acquired an access permit must be acquired through the Minnesota Department of Transportation. 3. Any fees incurred for the move are the responsibility of the applicant. 4. The applicant is also aware that the State Highway Department will be reconstructing State Highway 7 in a number of years, which may affect this property. Adopted by the City Council this 24' day of August, 1999. n ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor q KC3) LJ Me DATE: August 18, 1999 Hutchinson City Center 111 13axran Street SE Hutchinson, MN 55350.2522 320-587-515 IN" 320-2344240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF C ONDITIONAL USE PERMIT REQUESTED 9Y FRED WERTH TO MOVE A 36'X 35' TWO STORY HOUSE FROM 1470 SOUTH GRADE ROAD (L & P SUPPLY) TO 123 FOURTH AVENUE NORTHWEST. Pursuant to Section 8.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On July 20, 1999, Fred Werth submitted an application for a conditional use permit to move a 36'x 35' two story house from 1470 South Grade Road to 123 Fourth Avenue Northwest. The 83.8' x 118.0' lot is vacant. Single family residential, R -2 zoning, abutting on the North, East and West; C -5 (Conditional Commercial) abutting on the South of the lot. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners a-5 well as published in the Hutchinson Leader on Thursday, August 5, 1999. 3. The proposal is in conformance with the requirements of a conditional use permit. 4. The applicant has acquired the required signatures for the moving permit. RECOMMENDATION Planning Commission unanimously recommended approval of the conditional use permit with the following conditions: 1. The applicant may not remove boulevard trees. 2. There is a preference to have a combined access for a driveway. If an easement cannot be acquired an access permit must be acquired through the Minnesota Department of Transportation. 3. Any fees incurred for the move are the responsibility of the applicant. 4. The applicant is also aware that the State Highway Department will be reconstructing State Highway 7 in a number of years, which may affect this property. TERMS: City reserves the right to review all conditional use permits at their discretion- Respectfully submitted, William Arndt, Acting Chairman Hutchinson Planning Commission 0 cc: Fred Werth, 5721 Hwy 212, Glencoe, MN 55336 Pr6dedo,rec pffM- Publication #6053 2 1 7S 3 6 11 12 13 m y V2' $ ! 11 f2 f1 pWRM ! 4 3 2 1 I J Iz 617111!111 � Im1 I I a I J AW +Ny LH T g 22 5 4 3 2 7 3 2 1 JO 9 B 7 6 5 4 23 2 6 7 1 ! 11 6 7 1 ! f1 AVE AW Indicates Location of Property 0 0 `i K L3� u i II AVE. a `. 71• AVE M V LA 4 �... ac T :a av o � u ,�J �•vE� u y9i Hlll TOP' LA. RD: /7 a Ro11 IK • 22 f F3�f Q Oad rin. WEST I 7 36l3 O'i'S Asor Ats. 1 GHf1E avE w HAR NY— LA ,= CROW Q i n 2•{ W AVE ir_ J � 1 7 SW V W, YD _ CIR a _ Z {1. =� ♦L ROE A E AV `S.W. i THOMAS AVE I JUEROER{R m I O 8 I ROB RT RO. pI AvE 3 I' : co[sci cIR � • �,,I W y � tl i l , Z a � I MILW� AVE � SW i W 1 N 7 : A OR. I u Y a m I y O HILLER MC DOHAL. 1 J � GOEBEL 1 / —1 p _ W x rII LI r Sw i 8711 AVE 3 iV! LAUR AVE I ILYMDAlI AV E o { AVE � CRAW .vE 1 [TO Tl F.. •1. + I /. ILN.. ` ^ I. u H RD GRADE CHICAGO E. SI le P lun , r access 47a,n�� ) ufn nCI)A _ �.7(i ✓� a re.6ani � GurF3� er,veucy I net Lie !e n...k i 8Y 0 A y I< o) S/ f e P / an it ccces3 is a/ op-ed �rcrn 19)IV607 j 4 /o... nny ---------- , -G- Ho&sC zj or �rea}er i i 0 4 k- Gs) Hutchinson Biv� lepsrtment 1 L n Street Hutchinson. X5350.2522 22 320.234- 42161F .0.2: 240 From: Mark Hensen Planning Staff Review 123-4 1h Ave. NW Project: Move the old L &P Supply house to lot 123 - 4 Ave. NW. Items for discussion: ['6�ucPG�Cdu F " 566 - S 1< 3 1n/ 1. Is there sewer and water stubbed into the lot? If not, where would it c iom, and what fees would be involved? Where is sewer and water that serves the house to u e north located? ` uja ffA ! t t v(c? t. V- . ttP'W C . U� -* W"'i l- r? e low 64d 2. Moving Permit would be required. Fee is $ 100.50. Does owner have route in mind? Verify route with MnDOT. 3. Front yard setback to be inline or average with the other three home on this block. 4. Building permit is required for the construction of the new basement and remodel of the home only. Additional building permit is required for the construction of the detached garage. Verify that new driveway would miss the street light pole along 4 Ave. NW. 6. Verify the site drainage from the rear of the home to the front yard. This is a sloping lot, and a drainage swale must be constructed in the rear yard to allow drainage between the house and garage and to the west property line without dumping water on the neighboring properties. 7. Verify with Police and Fire Depts. How to identify existing house to the rear of this proposed house. Existing home is almost invisible now! Plan Review of old L &P Supply house. a) House structure is in good condition. No major structural corrections should be required. b) Existing plumbing is old and in need of replacement. c) Existing electrical wiring is in need of updating. d) Installation of battery operated smoke detectors is permitted. However, if wiring is upgraded, suggest installing the electricfbattery backup smoke detectors. e) Existing bedroom windows would be allowed as egress windows. f) Chimney liner would be required when installing new gas fired appliances into the existing brick chimney. g) Other minor nonconforming issues will be addressed with the Building Permit Plan Review. End �1 • I<( 3) MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, August 17. 1999 ,* 1. CALL TO ORDER 5:30 P.M. FOR YOUR INFORMATION The meeting was called to order by Acting Chairman Bill Arndt at 5:30 p.m. with the following members present: Dave Westlund, Jim Haugen. Jeff Jones. Dean Kirchoff. and Jeff Haag. Absent: Dean Wood. Also present Julie Wschnack, Director of Planning and Zoning, Bonnie Baumetz, Planning and Zoning; and Richard Schieffer, City Legal Counsel. 2. CONSENT AGENDA a) CONSIDERATION OF MINUTES OF REGULAR MEETING DATED JULY 20, 1999 Mr. Haag made a motion to approve the minutes. Seconded by Mr. Haugen the motion carried unanimously. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY PAXTON ANDERSON TO CONSTRUCT MULTI - FAMILY RESIDENCES IN THE R -3 DISTRICT LOCATED AT 851 DALE ST. S.W. Acting Chairman Arndt opened the hearing at 5:31 p.m. with the reading of publication 116051 as published in The Hutchinson Leader on Thursday August 5. 1999. Ms. Wischnack said the applicant is requesting a conditional use permit to construct multi - family residences in an R -3 district. (one, 5 -unit building and two -2 -unit buildings) now has been revised to one 5 -plex and one duplex. There is an existing duplex located on the property. The existing zoning of the property is R -3. Single family residential, R -2 zoning, abutting on the East, West and South, four -unit residential, R -3 zoning, abutting on the North. Parking -The site plan does provide adequate parking. Density -There is a total site area of 84.110 square feet. This requirement has been met. Proposed density is 51,000 square feet. Setbacks and Future Subdivision - The applicant isnot proposing to plat the property at this time; therefore the units would be rented. If there is a subdivision in the future, staff has concerns about whether this layout would provide for platting. Buffer Area -There is a buffer area of existing trees on the eastern portion of the property. The City Forester reviewed the health of the buffer and provided a recommendation in writing. It may be necessary to revegetate some parts of the buffer to ensure a buffer will continue for the single family homes to the East. Fire/Emergency Service — Revised plans meets 150' setback requirement. Deck Areas - There are deck areas provided on the site plan. It has been communicated that these are at grade patios and are not decks. Decks would need to meet the setback requirements. Utilities — Staff is concerned about future utility locations if the property is subdivided. Additionally, there is a requirement for a 10 -foot perimeter easement. Staff is recommending this be a wider corridor as to not affect the existing buffer line. Open Space — The Zoning Code requires at least 20% (16,552 sq. ft.) of the site be open space. The site provides approximately 18.600 sq. ft. of open space within the setback areas. There is a storm water pond included on site. Staff recommends approval of the conditional use permit if the following conditions are met: 1. Parking regulations must be met providing three visitor spaces for the 5 -unit building. 2. The buffer must be maintained on the eastern property line. Improvements, as recommended by the City Forester, must be completed. 3. This recommendation is not based on subdividing the property, as that has not been included in the application. 4. Utility easements must be dedicated. 5. A storm water pond must be constructed as to not add any run-off greater than pre-development standards. Bryce Grundahl. 804 Laura Avenue SW. asked what does "maintain" mean for buffer zone, and it appeared to him the existing trees along 40' of the easement area would have to be removed. Mark Schnobrich's letter was referenced to explain plantings in the buffer area. • Mr. Grundahl explained his proposal for construction as follows: 1. Remove existing unit. 2. Build a 5 -plex at an angle. 1 Do not develop property. 4. City buy back the area for park- or neighborhood buy back. 5. Remove duplex, build 5 -plex and build a 4 -plex. Paxton Anderson said he was meeting the requirements for green space Jeff Jones asked if Mr. Anderson would consider selling the apartment buildings on the property separately. Mr. Anderson said he would probably sell as a whole. Jerry Block, 825 Dale Street, proposed only one 5 -plex on the lot. He liked open space. He thought Mr. Anderson's proposal had too many buildings. Don Pankake, 805 Laura Avenue SW. was concerned the drain pond would not be able to hold the required storm water. The low spot on the adjacent lot collects water from rain storms now. The water flows into this area from the existing grassy area. Kim Grundahl, 804 Laura Avenue SW, asked if there will be a fence around the pond, what is the depth of the pond. and will the mosquitoes be intensified. Also if these are 3- bedroom apartments, will there be a play area for children, will the decks be screened in the future. and how will Mr. Paxton's proposal enhance her property. Ms. Wischnack said pond fencing has not been required in the past. Paxton Anderson said an existing open area is being used as a play area Joel Millett, 1005 -8' Ave SW, said he has noticed increased noise level and traffic since the existing duplex was rented. The effect on his property value is a concem. Dave Graff, 805 Craig Avenue SW, has noticed increased traffic. He favored Bryce Grundahl's proposal. Don Nelson, 775 Laura Avenue SW, said the easements may be an issue for small utilities. The power lines will be entering the property from the SE comer. The ponding is going to be in the easement area. He is in favor of Bryce's proposal because it is more consistent with the existing site. Mr. Anderson's proposal is too dense. Paxton Anderson said his proposal for seven units was well within range of density requirements. Mr. Haag moved to close the hearing, seconded by Mr. Jones, the hearing closed at 6:30 p.m. Mr. Jones made • motion to recommend denial of the request as: the proposed buildings, as provided in the site plan, will have • substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities, safety and general welfare of the neighborhood . Seconded by Mr. Haag. The motion canned. Five votes cast for denial, Jim Haugen abstained from voting. b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY DAN AND GERI SMITH TO REMOVE EXISTING GARAGE AND REPLACE WITH 28'X 30' GARAGE LOCATED THREE FEET FROM THE PROPERTY LINE AT 565 JUERGENS RD. Acting Chairman Arndt opened the hearing at 6:29 p.m. with the reading of publication #6052 as published in The Hutchinson Leader on Thursday August 5, 1999. Ms. Baumetz, explained the applicant is requesting a conditional use permit to construct a 28' x 30' garage three feet from the property line. The garage location does not negatively affect the neighborhood. The building will be replacing a dilapidated one -car garage. The City Code provides for conditional use permits for construction of a garage 3 feet from the property line. This provision was provided for replacement of existing garages in the older sections of town. Staff recommends approval of the conditional use permit with the following conditions: 1. A survey of the location of the garage must be submitted. 2. The garage may not exceed 16 feet in height. 3 . The garage may not be of "pole bam" type construction. 4. The existing garage must be removed. 5. New driveway of pavement must be with 5' of property line. Mr. Haag moved to close the hearing, seconded by Mr. Kirchoff. the hearing closed at 6:33 p.m. Mr. Westlund • made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Haugen. The motion carries unanimously. a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY FRED WERTH TO MOVE A 36'X 35' TWO STORY HOUSE TO A VACANT LOT LOCATED AT 123 — 4 AVE. NW Acting Chairman Arndt opened the hearing at 6.33 p.m. with the reading of publication #6053 as published in The Hutchinson Leader on Thursday August 5, 1999. Ms.Wschnack said the applicant is requesting a conditional use permit to move a 36'x 35' two story house from 1470 South Grade Road SW (L&P Supply) to 123 Fourth Avenue Northwest. State Highway 7 is the access for this property. In discussing the application with MNDOT, they would prefer a combined entrance with the property owner to the east. The applicant is researching whether an easement will be possible. Staff has concerns about the actual move of the building, and have requested the applicant contact the different agencies involved with a move, prior to the Planning Commission meeting. Agencies would include: Police Department, City Forester, Street Department, Water Department, Utilities, Cable, Telephone, and State Patrol. The applicant had received those signatures. There is a very large boulevard tree near the property, which may not be removed. Drainage for the new home site is also a concern. Site drainage may not negatively impact adjacent property owners. There may be a gas service, which would need relocation on the property. The sewer connection can be made to the west There must be a new water service connection. Staff recommends approval based on the following conditions: 1. The applicant may not remove boulevard trees. 2. There is a preference to have a combined access for a driveway, but if not a Mndot permit would be required. 3. Any fees incurred for the move are the responsibility of the applicant. Fred Werth said he has talked to the neighbors to fhe regarding an easement for driveway access. Jeff Loncorich,115 4'^ Ave NE, said he felt his property would lose value. He was also concerned with water run off the hill on the north side of the lot. Mr. Haag moved to close the hearing, seconded by Mr_ Westlund. the hearing closed at 627 p.m. Mr. Westlund made a motion to recommend approval of the request with staff recommendations noting there may be changes in the future with the Hwy 7 reconstruction. Seconded by Mr. Jones. The motion carried unanimously. 4. NEW BUSINESS a) DISCUSSION OF REQUEST TO BEGIN ANNEXATION PROCESS OF APPROXIMATELY 120 ACRES LOCATED ON HWY 7 EAST (SOUTH SIDE) IN HUTCHINSON TWP. AND ANNEXATION PROCEDURES Ms. Wschnack said there has been an application for annexation of 260 acres. Along the south side of Hwy 7 East_ Dick Schieffer explained the legal procedure for annexation. Frank Fay, developer, said the land requested for annexation is not abutting city. He is working with Hennens' Furniture, Mr. Wehr with Yamaha Motorsports and Mr. and Mrs. Seltz. Mr. Fay said his clients would like to be connected to city water. Mr. Fay has talked to Hutchinson township chairman, John Christenson. He is concerned with environmental . regulations. Jeff Haag said there is risk as to if water lines can be put in when this property is annexed in the city. 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF 0 ADJOURNMENT Being no further business the meeting adjourned at 7:21 p.m. u R • PUBLISHED IN THE HUfCHINSON LEADER TUESDAY, JULY 20, 1999 AND TUESDAY, JULY 27, 1999 1 CoL s 2" Bo: Ad (Do not put in Classified Section) PUBLIC HEARING July 27,1999 — 6:00 p.m. at City Center • Discussion of Cable Franchise Transfer from Triax to Mediacom Public Input Welcomed If there are any questions regarding the ad, contact: Marilyn J. Swanson City Center 234 -4202 50- BERNICK AND LIFSON A PROFESSIONAL ASSOCIATION N[AL J. SNAPIRO' SAUL A. 6ERNICH THOMAS O. CREIGHTON SCOTT A, LION OAVIO N. NIOHTINOALEt PAUL J. OUAST' R06! ^_ J. V- VOSE WILL—M FORSSERa ATTORNEYS AT LAW SUITE 1200, THE COLONNADE 9500 WAYZATA 6OULEVARO MINNCAPOLIS, MINNESOTA 864148 TELEPHONE 16121 316-1200 FACSIMILE 16121 5116 -1001 July 2, 1999 Mr. Gary Plotz Administrator ity of Hutchinson 111 Hassan St. S. E. Hutchinson, MN 55350 -2522 Re: Triax/Mediacom Cable Franchise Transfer Dear Mr. Plotz: �ALso .. H M- %C"S.- 'ALSO Crn! WC - ]VNTANT ALS IN 7A L - IIIST:. NATHRY AN JN MICY RECEIVED .1111 a —1999 Y OF HUTCHINSON n Under Minnesota law, a franchising authority has thirty (30) days to conduct a hearing after it notifies the transferee that a public hearing i5 necessary. On behalf of the franchising authority, our firm notified Triax that a hearing was necessary on June 17, 1999. While we believe federal law preempts state law requiring such a hearing, Triax has insisted on a public hearing. Triax will be required to pay all of your notice and hearing expenses. Therefore, the franchising authority must schedule a hearing on or before July 17, 1999. When you open the public hearing, continue it. do not close it. We will continue to review the FCC 394 and make a recommendation. Once the franchising authority acts on our recommendation, it may close the hearing. U:I u 1:30 INKOW q ITTWO14 1 J • • • VLSI • 161 ["inn Should you have any questions, please contact me. Very truly yours, BERNICK AND LIFSON, P.A. Michael R. Bradley LJ DIM RECENED August 23, 1999 Gary D. Plotz, City Administrator Hutchinson City Center 111 Hassan Street SE Hutchinson MN 55350 -2522 Re: ASSESSMENT ROLL NO. 5031 Dear Mr. Plotz: AUG 2 3 1999 C m Q7 - t1UTQHIN50jY Pursuant to Minnesota statute section 429.061 (1998), this letter serves as written notice that the College did not anticipate or have the opportunity to plan for the expenditure of the proposed assessment noticed August 10, 1999 under Assessment Roll No. 5031. The proposed assessment is listed as $26,412.00 for traffic signals. Under Minnesota statute section 435.19, subdivision 2 (1998), the College is not bound by the determination of the City Council and may pay the assessment from its available funds. • The College is not challenging the amount of the proposed assessment at this time, but rather would like to negotiate payment of the assessment pursuant to Minnesota statute section 435.19, subdivision 2 (1998). In addition, the College would appreciate an estimate regarding the type and amounts of future assessments so the necessary funds may be budgeted accordingly. Please contact me upon receipt of this notification to set up a time for us to meet. I look forward to discussing this matter with you further. Very truly yours, Elizabeth Hepola Planning and Development Ridgewater College Cc: Colleen Thompson Gary Myhre John Rodeberg Catherine Long • i I DGEWATER Willmar Campus Hutchinson Campus Ban 1097, 1 NW W COLLEGE Century Ave. SE Willm MN Willmar, MN 56201 Mesa Hutchinson, 55350 1��;;5�VmY WILLMAR ate? HUTCHINSON -3 1�22� um FAX 320.291= A COMMUNITY AND TECHNICAL COLLEGE FAX 320-537 RECENED August 23, 1999 Gary D. Plotz, City Administrator Hutchinson City Center 111 Hassan Street SE Hutchinson MN 55350 -2522 Re: ASSESSMENT ROLL NO. 5031 Dear Mr. Plotz: AUG 2 3 1999 C m Q7 - t1UTQHIN50jY Pursuant to Minnesota statute section 429.061 (1998), this letter serves as written notice that the College did not anticipate or have the opportunity to plan for the expenditure of the proposed assessment noticed August 10, 1999 under Assessment Roll No. 5031. The proposed assessment is listed as $26,412.00 for traffic signals. Under Minnesota statute section 435.19, subdivision 2 (1998), the College is not bound by the determination of the City Council and may pay the assessment from its available funds. • The College is not challenging the amount of the proposed assessment at this time, but rather would like to negotiate payment of the assessment pursuant to Minnesota statute section 435.19, subdivision 2 (1998). In addition, the College would appreciate an estimate regarding the type and amounts of future assessments so the necessary funds may be budgeted accordingly. Please contact me upon receipt of this notification to set up a time for us to meet. I look forward to discussing this matter with you further. Very truly yours, Elizabeth Hepola Planning and Development Ridgewater College Cc: Colleen Thompson Gary Myhre John Rodeberg Catherine Long • COMNLFD RT:C COMNIITD BT: C CH ECKED BY: J. ROBMG ASSESSMENT ROILNO.JOI LFTTING NO. 7/PROfECT 7V0. 9910 71LUNK SHGHWAY 15 SOITHI Y DENVER A BY CONSTRUCTION OF STORM SEWER, SANITARY SEWER IR SERVICES. WATTAMAAI k SERVICES. GRADING. GRAVEL BASF. CONCRETE CURB & GUTTER, CONCRETE ISLANDS, TRAFFIC SIGNALS. BITUMINOUS BASE, BITUMINOUS SURFACING $APPURTENANCES S 151.9514 STREET /STORM SEWER COST PER PDQT f 152 .00 $ 21 .W TRAFFIC SIGNAL COST PER G TRAIL COST PER EACH NUMBER OP YEARS: 10 ADOPTED: REVISED, u /Nom DNITAE.ST RATE ACCOUNT W. CITYMNO. NAMBR ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITIONOKSUBDIVISTON TH 15 FIONTHEIFT TH ISSTFET RSTORM DENVER PRONTPRET DENVPASIRHT KSTORM SIGNAL UNITS TRAFFIC SIGNAL TRAIL UNIT TRAIL TOTAL ACTIVE ASSESSMENT COUNTY RD NO. 1 13116)OOLOIYI WALMARTSTORFS mI WYIIS ORE 1174 PROPERTY TAX DEP WI 3 BFNTONVILLF. AR 71116 WII I OTS I R 1, 111NA I, 21.117.W10 AUGUSTA h 14112 WALMARTSUMRV6ION 404.49 f 62,661120 987.00 5 152,91729 0.08 $ 10,564.00 f B 216,15019 2 12 1I&. 4150 MINNEMI ECREDIT UNION If0 HWY 155 1111 SUBURBAN AVE LOT; BLOCI( L 23.317.0020 STPAUL MN 55119 WAL4IAAT SUBDIVISION 216.00 S 33,465.18 0.00 S 0.0000 S S S 33,465.18 3 12 -11bw0 to DAYTON HUDSON CORE 13X14 155 M NICOLLET MALL LOT N, BLOCK I 11.32S.W10 MINNEAPOLIS MN 55x2 COl1NTY PAR MARKETPLACE 407.24 f 62,473.77 35236 f 54391.47 0.3379 $ 44,623.14 35.70% $ 8,418.06 $ 170,106.45 4 12116J009WID DAYTON HUDSON CORE IR HWY 155 777NICO.LETMALL LOT IT, BLOCK ll.325L MMNEAPO5 MN 55 WA TY FAIR MARKETPLACE 84.71 f 13,124.74 74.03 f 11,468.80 0.0710 S 9,374.61 7.50% $ 1,768.50 S 35,716.65 5 1211LJ60 30 RYAN COMPANIES 13W HWY IS5 M INTERNATIONAL CENTRE SWINDAVESW LOT 2A, BLOCK I. D�.Wm MINNEAPOLIS MN SSW2 COUNTYF.SRMARKETPLACE 110,69 S 17,149.66 %.73 $ 14,985-89 0.0928 $ 12,249.49 9.804, f 2,31014 f 46,695.89 f 12- 116300'LOpp RYANCOMPANIFS 13301WY I55 7W EN ERNATIONAL CENTRE 9W DAVESW LOT IT, BL(3CK 1, 23.32S3 MMNEAPO US MN 15W2 COUNTYPAIRMARKETPLACE 112.45 f 12,774.75 72.5 S 11,162% 0.0691 S 9,124.62 7.309E S 1,721.341 S 34, 7 12- 11430090010 RYAN COMPANIES S 13201IWY 15 5O71H 700INTERNATIONAL CENTRE 9W2NDAVESW LOT 3, KOCK1 23323.WS0 MINNEAPOIE MN 55102 COUNTY PAR M.SR[ETPLACE 297.06 S 46,024.10 25951 S 40,21725 0.2489 S 32,873.63 16.30% $ 6,201.54 $ 125,316.51 1 12- 1IL3009L050 RYAN COMPANIES 1310 HWY 155OUITI 7W ITERNATIONAI.CENTRE 9W2NDAVESW LOT 4. BLOCK I. 23.32S.WW MNNFAPOLE MN S5102 COUNTY FAR MARKETPLACE 46-31 S 7,174.86 40.0 f 6,26911 0.0388 S 5,12479 4.10% S 966.73 f 19 36.03 9 D- IIb30d[®0 RYAN COMPANIES 1340HWY IS SOUTH 7W INTERNATIONALCFNTRE 9002NDAVESW LOT S, BLOCK I, 23.323.OW0 MINNEAPOLIS MN 55902 COUNTY PAR MARKETPLACE 24.85 S 3,849.92 2171 f 3,364.18 0.0208 S 2,74999 220% S 51816 $ 10,48175 10 121 IL3009WW RYAN COMPANIES IW IIWY IS A3UT11 750 MTPRNATIONAL CENTRE 9W2NDAVESW LOTS, WA3 1, 23925.00W MINNEAPOLIS MN S502 COUNTY PAR MARKETPLACE 36. 14 f 599.89 31.58 f 4,89335 0.0303 S 3,999.83 3.20% S 754.56 f 15,247.64 „ 2.1P' ^m-0090 RYAN COREANIS 2390 HWY IS SOUTH 100INTElNATMJINAL CENTRE 9W 21m AVE SW LOT 7, BLOCK I, MINNEAPOLIS MN SHN COUNTY FAA M♦ RRPTw 4 CE 44.05 S 6,924.171 38.49 $ 5, 96377 1 0D369 1 f 4874.80 3.90% 1 S 919.621$ 18,583.06 Dept 1 013 COMMIPD BY: C. KIU ASSESSMENT ROLL NO. %31 _ tM.9314 LETlH4G NO. T/PROfEC1' NO. 9910 153 060.00 TRUNK HIGHWAY 15 SOUTH &DENVER AVE SW S 21.SW.W BY CONSTRUCTION OF STORM SEWER, SANITARY SEWER & SERVICES, WATERMATN & SERVICES, GRADING, GRAVEL BASE, CONCRETE CURB & GUFIHL CONCRETE ISLANDS. TRAFFIC SIGNALS. On UMMOUS BASE, BITUMINOUS SURFACING t APPURTENANCES SrIKEET /STORM SEWER COST PER FROM FOOT COMPUTED BY: C. RICE TRAFFIC SIGNAL COST PER FACHH CHECKED BY. 1. RODEKERG TRAIL COST PER EACH NUMBER OF YEARS 10 ADOPTED: REVZE11. 0110/95 INTEREST RATE ACCOUNT NO. CITY PID NO. NAME C ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION Af3DfIK)N OR SUBDIVL910N TH 15 FRONTPEET TH OSTFET &STORM DENVER PROM FEET DE2JVEl STREET St STORM SIGNAL UNITS TRAFFIC SIGNAL HIA1L UNIT TRAIL TOTAL ACTIVE ASSESSMENT COUNTY Pm NO. 12 W I IL29MNI0 I}1E FDGF♦t'.R PDIICAH(N {BOARD 2CENTURYAVESE UO KIDCBWATER COLLJGE THAT PT OF LOTS I6 &Is SOF 2CENTURYAVESE EXT OF CENTURY AVE EX I AC 2515x0150 H1TfC11MON MN 55350 IN SW COR OP LOT II & EX 0.00 S - 0.00 S - 01000 S 26,412.00 0.00% S - $ 26,412.00 100' X 200, AM, FIAT SEC WIWn 5215AC 13 011Lfl(tSADp APPLEBEE'S AMERICAN LRITIED 1505 HWY 155 PARTNERSHIP OF MNNESOTA 051 W 100TH ST, SUff4100 LOT I, BLOCA I, OVERLAND PARR u bX0 APPIEBEES ADDITION 0.00 $ S 0.0100 $ 3, %1.80 0.00% S s 3, %1.00 14 W- 116NDLW10 CITY OF HUTCH -HAHC 1051 HWY 15S FiVPCIIINSON AREA HEALTH CENTER All THAT PART OF LOTS I6 &I2 III HAMAN ST N OF EXTT.NSR3N OF CENTURY 21321.0150 1tMCI IPLGIN MN 55150 AVE, AM MAT LOT IS, AM OW E E 030.'V S 26,412.00 0,00% S S 26,412.00 HAT SE6. 001.11629 CCi I IUTCI LINSL3N AREA HI ALT H CENTER ATTN. NN. GRAVES 10111 W 155 HUTCHII ON MN 553M 15 W- IIbD01-0020 CT'OF HUTCHINSON HAHC 1093HWY 155 HUTCHBtSON AREA HL&LTH CENTER PART OF TATS 16 & 11 N OF I II HAMAN ST SE EXTENSION OF CENTURY AVE D1H.0110 HUTCHMON MN S53M AUD.PUTLOT IS AM PUT 0.00 1 S S 0.2000 S 26,/12,00 0.00% $ S 26,412.00 SECTION 2 I I6N CC HUTO IMSON AREA HEALTH CENTER ATTN. MM GRAVES _ 101119WY H5 HUTCHINSON LAN SIM 16 W116NdMX5 CITY OP FIIIfCFfBJ.9CrN HAM lW3HWY1SS FRTIC36NSON AREA fSLALTH CENTER PARTOPLOTSI6 &11NOF IIIHASSANSTSE E%TENSION OP CENTURY AVE 21121.0150 HU IINSGN MN 55350 ARID, FIAT NR 15 AM PLAT 000 s $ 0.200 { 26 412.00 0.00% E S 26,412.00 SP.I'OON 7 WN CG HUTCF@NS AREA HEALTH CENTER ATTN: PHIL GRAVES _ 1091 HWY 0s _ HUTCHINSON MN 5530 H W 116-NM0f110 CITY OF HUTCIIOON HAHC 1092 HWY is _ HUTCHINSON AREA HEALTH CENTER PART OF LOTS 16 & IS N OF III HAMAN ST SE P. X'LV.E6IONOFCENTURYAW 15 24MW HUTCHINSON MN 55350 ARID. PIATLOT I5, AM. PLAT OAO S S 01000 $ 26 s 26,41200 SECTION 7IWN _ CC, HUTCHINSON AREA HEALTH CENTER ('PS ATTN: PHIL GRAM I 101HWY155 IillfCli]NSON MN 553M Puf3 COMPILED BY, G COMNIITSD BY: G CHECKED BY: .R G ASSESSMENT ROLL NO. M31 LEI'T7NG NO. 71PROJECT NO. 9910 TRUNK HIGHWAY 15 SOUTH Y DENVER AVE BY CONSIISUCHON OF STORM SEWER, SANITARY SEWER k SERVICES, WATPRMAD4 Y SERVICES, GRADING, GRAVEL BASF C.ONC.REIE CURB k CUTTER, CONCRETE ISLANDS, TIIAFFIC SIGNALS, BHUMINODS BASF, BIT INOUS SURFACING Y APPURIENANCFS S 151.9311 STREET /STORM SEINER COST MR FOOT f O2 .00 f B FDIC SIGNAL COST PER EA TRAIL COST PER EACH Now N13IABFR OF YEARS; 10 ATIOPIID, REVT . Whom INTEREST RAZE. ACCOUNT NO. CTTYPIDNO. NAME k ADDRESS OFFAOPERTYOR LP.GA LDESCR�N ADDHSONORSUBDIVLSION THIS FRONTFTET TH IS SIYEI RSTORM DENVER FROM FEET DENVER SHIEQ k STORM SIGNAL VNISS TRAFFIC SIGNAL TRAIL UNIT TRAIL TOTALACTE ASSES9BlT COUNfYPIDNO. IT 12- 114XWld FRICK50N OB. PRODUCT 1100HW1155 IUI INDUSTRIAL RD LOT 1, ALOCR 1 23.tl1.0010 HUp ON WI W14 HI3TCEHRR N'MALL 0.00 S S 0.0300 $ 3, %1.80 0.0016 $ S 3, %1.90 19 u -ll& 5Id010 DEVELOPERS DIVERSIFIED 1060 HWY HSODTII Y055 CHAGRIN BLVD LOT I EX 1 AC, MOCK 2 23.100D020 MOR ELAND HILLS OHIO aaa HITTCHMON MALL 0.00 S S 0.1700 S 72,450.20 0.OD% S f 22,450.21 M 12- IIL3001d050 MCDONALD'S COR ATION ION HWY 255 P O K0X 663W AMFO'HAREAIRPORT LOT 2, BLO 2 D.I .wm CHICAGO B. 60666 xDTCNPL50N MAU, 0.00 S $ 0.03 $ 3, 961.50 O.OD% S S 3, %1.50 71 13- 11430014060 LORINE ENTERPRISES 1091EIWY155 16E5OAKWOOO LOT 3, BLOCK2, D.1000010 NEW 1 MN 5607) HUTCHlNSON MALL 0.00 S S 0.03 f 3,%1.10 0.009E S f 3, %1.10 22 I1- 114=Id NOLAN RIVER MALL AMN 1090 HWY 155 31MVISTBIGBEAVERRD LOT BLOCK; ll,100.00N TROY,LBCHIGAN II01 HI7TC1@I.BON MALL O.I10 $ S 0.13 $ 17,167.80 0.0096 f $ 17,167.80 23 11116 - ]001412 MARH kCHRIS COBORN 1030 HWY 155 IHS E Hwy 23 LOT I EX EJ91' OF N17', PO BOX6116 KLOCK L HI1TCHp1fON MALL D.1013g10 STCLODD MN 54301 PLATT 0.00 f f 0.14 S 31,499.40 0.OD% f f 19479.40 24 u- 114]001dD0 DEVELOPERS DVPRSIP® 1001 HWT U5 MS55 CHAGRIN BLVD LOT 2 EX NIT, BLOCK I, D.IOL= MOREJAND OFB011032 HUTCHPISON MALL FIAT I 0.00 $ S 0.03 $ 3, 961.80 0.OD% $ $ 3, 96190 25 12- 11430014110 DEVELOPERS DIVE.RSEF® 1016 HWY 155 2555 CHAGRIN KLVD LOT 3, BLOCK I, 33.101.0030 MOREIAND F1aLS OIBO HOL1 HVTCF@ISON MALL PLAT! 0.00 S S 0.03 S 3, %1.90 000% S S 3, %1.10 TOTAL- ASSESSANFfI' ROLL 5611 1750.00 S 171,129.95 1974.00 $ 305,93452 Z.W5 $ 349,4 %.79 1 IOO.W% f 73,590.00 $ 950,011.37 0 545031 - Pape 3 d 3 RESOLUTION NO. 11311 • RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5031 LETTING NO. 7 /PROJECT NO. 99 -10 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of Trunk Highway 15 South and Denver Avenue SW by construction of stone sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, concrete islands, traffic signals, bituminous base, bituminous surfacing and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, Is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2000, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 1999, until the 31st day of December, 2000. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 1999; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 24th day of August, 1999. Mayor City Administrator 5b 0 SUBDIVISION AGREEMENT ROLLING MEADOWS CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter by Sorenson & Naustdahl Properties, a de facto general partnership, Fee Owners, hereinafter called the "Subdivider "; Norwest Bank Minnesota South, N.A., hereinafter called the "Mortgagee; and the City of Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, hereinafter called the "City"; WITNESSETH: • WHEREAS, the Subdivider is the owner and developer of property situated in the County of McLeod, State of Minnesota, which has been surveyed and platted as "Rolling Meadows ". WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: I. SITE PREPARATION AND GRADING 1. It is understood and agreed that the Subdivider shall be responsible for all work associated with site preparation and grading. All areas within the final plat, but outside of the rights -of -way, shall be graded to within 0.5 feet of final grade to allow for proper drainage and the installation of utilities. The entire right -of -way and the ponding area shall be graded to within 0.2 feet of final subgrade, as noted in the approved improvement plans for the project. Any and all unstable soil conditions or soils unsuitable for construction in the right -of -way shall be corrected and/or replaced. The ponding/drainage areas (Outlots A & B) shall have a minimum of 4" of topsoil placed in areas proposed for prairie grass /flowers. The Subdivider shall clear trees and/or debris from utility easements and rights -of -way, as per the request of the City or utility, prior to installation of the improvements. All soils shall be compacted to a minimum of 90% Standard Proctor Density. All work shall conform to the approved Site Grading Plan, and shall be completed prior to the • commencement of construction on the site. RoPo}ig MeadorsPMe 1 I Qi 2. Subdivider shall complete all work noted in Paragraph No. 1, and provide a written - eriftcation from a professional engineer or surveyor, prior to installation of utilities and/or issi a of building permits. It is agreed and understood that this development will be constructed in st: with the final grading of each stage completed in stages also. This work must be approved by Ci. iff and related utilities to allow for extension of utilities to serve the site. Any costs assoc d with these requirements shall be the sole responsibility of the Sub(ii%wer, except as noted aragraph I.3. below, and are not financed through the City. 3. It is understood and agreed that the City of Hutchinson shall contribute to the cost „onstructing the storm water pond within Outlot A based on the percentage of area draining tc pond that is not within the plat of Rolling Meadows. This percentage has been calculated as 1 31% City (non- Rolling Meadows) contribution and 69% Rolling Meadows. The City agrees ay for 31 % of the value of the land area, grading and landscaping cost within Outlot A. Landscaping work shall consist of low - maintenance plantings and/or native prairie grass. The Subdivider shall install and pay for all construction and landscaping costs in Outlot B, and any trail improvements proposed within Outlot A. The City shall agree to accept the dedication of Outlots A & B to the City with the understanding that all general maintenance of the property shall be the responsibility of the City. The City reserves the right to assess certain costs in the future if major improvements are needed that are beyond general maintenance. 4. It is agreed and understood that natural gas or electric distribution mains and services will not be scheduled for installation until all provisions of paragraphs 1 and 2 of this section have been met. Staging of this work has been discussed, and will be allowed pending written approval from Hutchinson Utilities and Hutchinson Telephone. • 5. The Subdivider shall provide all turf establishment and erosion control necessary to protect the utilities and street improvements on the entire site. The Subdivider shall also provide all erosion control during site grading work, prior to infrastructure construction, necessary to meet local and state requirements. The entire site shall be planted with perennial rye grass or other erosion control plantings, following completion of site grading. 6. It is understood and agreed that it shall be the Subdivider's responsibility to provide survey control points for all infrastructure and site construction. 7: It is agreed and understood that the Subdivider shall be responsible for assuring that building construction is completed in conformance with the preliminary plat and grading plan. It is essential that the vertical and horizontal locations of the structure are verified to avoid conflict with infrastructure and potential drainage damage. Any costs associated with correcting these conflicts shall be the sole responsibility of the Subdivider. II. ASSESSMENTS I. The Subdivider hereby petitions the City to construct lateral and trunk sanitary sewer mains and appurtenances, lateral and trunk watermain and appurtenances, sanitary sewer service leads, water service leads, lateral and trunk storm sewer and appurtenances, curb and gutter, street grading, street . base, street surfacing, street signs and lighting, and appurtenances to serve the entire plat. RWUrV WadowsiPege 2 I a 2. It is understood and agreed that the City under one or more contracts will install the improvements • in Paragraph No. 1. It is also agreed and understood that, at the City's discretion, bituminous wear course shall be constructed in Phase 1 and assessed after approximately 60% of all homes are constructed, but no later than the year 2003. These costs will be assessed at the time of the improvement, and are not included in the initial development project 3. It is understood and agreed that the total cost of said improvements in Paragraphs No. I and No. 2 shall include contracted costs, city administration and engineering costs and capitalized interest cost at the rate in -place at the time the improvement occurs. 4. It is understood and agreed that the total cost of said improvements in Paragraph No. 1 shall be assessed on a per unit basis for all costs associated with said plat. Due to the added cost to Phase 1 infrastructure due to construction of the pond and related storm sewer and other infrastructure development, it is agreed that a portion of the assessments may be spread as follows: Blocks 1 through 4: Active 69.0% of assessable costs, evenly divided among all lots Block 5: Deferred 2.5% of assessable costs, evenly divided among all lots Block 6: Deferred 7.5% of assessable costs, evenly divided among all lots Block 7: Deferred 9.0% of assessable costs, evenly divided among all lots Block 8: Deferred 6.0% of assessable costs, evenly divided among all lots Block 9 Deferred 6.0% of assessable costs, evenly divided among all lots 5. It is understood and agreed that Trunk Sanitary Sewer and Watermain Connection Fees will be charged per current City Policy. These charges will be collected with building permits. Rates for 1999 • are 5550 /unit for sanitary sewer and $325 /unit for watermain. 6. It is understood and agreed that any agreements regarding the method and procedure for assessments from municipal improvements shall, at the sole option of the City, cease to be effective thirty-six months following approval of the Subdivision Agreement by the City. The City may exercise the option granted herein by giving written notice at any time, either before or after the expiration of the thirty six month period, of the City's intention to nullify the method and procedure for spreading assessments under the terms of the Subdivision Agreement. In the event the City so elects, all assessments subsequent to the notice shall be spread and imposed pursuant to Chapter 429 of Minnesota Statutes or other applicable laws. The written notice called for by this paragraph shall be given to the fee owner of the property as disclosed by the records of the McLeod County Recorder or Registrar of Titles. III. OTHER FEES, CHARGES AND DEDICATIONS 1. It is understood and agreed that a Parks and Playground Contribution will be made to the City. Current City policy calls for a contribution of $135 /unit. This rate is subject to change, based on the rate in -place at the time of payment. The contribution may be made in a lump sum prior to construction at the current rate, or per unit with the building permit at the rate in effect at the time of permit issuance. 2. It is understood and agreed that the Subdivider shall dedicate a trail easement to the City of • Hutchinson 7 feet in width, located between a point 33 feet from the centerline of Golf Course Road and a point 40 feet from the centerline of Golf Course Road. Rob?g MeadowslPage 3 It is understood and agreed that the Subdivider shall, prior to installation of utility connection fees for Electric and Gas Service to Hutchinson Utilities for all units to be served final plat. • These costs are $200 /unit for 200 -amp Electric Service, and $150 /unit for Gas Servile as ffect with Hutchinson Utilities at the time of development. These fees include the standar: .a n to each house, and include required meters. Services larger than tiic : idard resident+ iz d be at an additional cost. IV. GENERAL It is understood and agreed that all local, state and federal permits required to Rained for the development shall be the responsibility of the Subdivider. 2. This agreement shall be binding upon and extend to the heirs, representatives, a and successors of the parties. 3. It is understood and agreed that the Subdivider shall record this agreement at the McLeod County Recorder's Office or McLeod County Registrar of Titles Office, and that no Building Permits will be issued until said Agreement is recorded and a certified copy of this agreement is provided to the City. The Subdivider shall pay all costs associated with said recording. SIGNATURES Sorenson & Naustdal Properties (Subdivider) Signature Signature Print Name Print Name Title Signature Print Name STATE OF MINNESOTA COUNTY OF Signature Print Name Title The foregoing instrument was acknowledged before me this day of i 9� by _ of Sorenson & Naustdal Properties Notary Public, County, Minnesota My Commission Expires Ro&V Mesdows Page 4 • LJ 0 � • Norwest Bank Minnesota South N.A. (Mortgagee) Signature STATE OF MINNESOTA COUNTY OF Print Name & Title The foregoing instrument was acknowledged before me this day of 19_ by Notary Public, My Commission Expires County, Minnesota APPROVED BY THE HUTCHINSON CITY COUNCIL THE DAY OF ' 19 • CITY OF HUTCHINSON: MARLIN TORGERSON, MAYOR GARY D. PLOTZ, CITY ADMINISTRATOR STATE OF MINNESOTA The foregoing instrument was acknowledged before me this day of 19� by Marlin Torgerson, Mayor, COUNTY OF and Gary D. Ptot7, City Administrator of the City of Hutchinson. Notary Public, County, Minnesota My Commission Expires THIS INSTRUMENT WAS DRAFTED BY: John P. Rodeberg, Director of Engineering/Public Works Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 (320 - 2344209) Poring MeadowsVPage 5 CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson City Council From: Julie Wischnaclt, AICP, Director of Planning/Zoning/Building Date: August 18, 1999 — Meeting Date August 24, 1999 Re: Barry Barton — Mini Storage Buildings - Conditional Use Permit Issues — 407 School Road Staff has discussed the issues with the property owner. The following is the applicant's proposed time frame: 1. Fencing — to be installed when the buildings are constructed on the north (2001). 2. Two southern buildings — to be constructed in April or May of 2000. 3. Two northern buildings — to be constructed in 2001 (slabs to be poured fall of 2000). 4. Pavement on the north end — to be installed when buildings are constructed (2001). The owner has completed the final inspection for the two existing buildings. The final inspection listed a few items that needed completion. The inspection record is attached. Staff is requesting the Council's direction. Cc: Barry Barton, 19272 Lace Avenue, Hutchinson MN 55350 1 8 3— 0 August 16, 1999 Barry Barton 19272 Lace Avenue Hutchinson MN 55350 Hutchinson City Center 111 Hp Street SE Hutdhfnsoq RN 55MO -2522 320- SV-5151/Fu 320.234.4240 Re: 407 School Road - Conditional Use Permit Dear Mr. Barton, As the City Attorney stated at the City Council meeting on August 10, 1999, occupancy of the building is in violation of the State Building Code because you have opened your business to the public prior to receiving a Certificate of Occupancy. The certificate cannot be issued because all requirements of the conditional use permit must be met before a certificate is issued. However, the City Council directed staff to delay enforcement procedures pending discussions and agreement between yourseif and City on a time table for completing your project At our meeting of August 11, 1999, you stated that the following would be your proposed timeline: r - 1 L J L Fencing - to be installed when the buildings are constructed on the north (2001). 2. Two southern buildings - to be constructed in April or May of 2000. 3. Two northern buildings - to be constructed in 2001 (slabs to be poured fall of 2000). 4. Pavement on the north end - to be installed when buildings are constructed (2001). My recommendation for the gravel portion, if pavement is not applied for a number of years, is that calcium chloride could be added to diminish the dust in the area This information be discussed again at the Tuesday, August 24, 1999 City Council meeting (5:30 p.m.) As a reminder, the City has not issued a Certificate of Occupancy for the structures; therefore additional occupancy of the building is not permitted. If you have any questions. %ou may contact me at 234 -4258 Sincerely, Julie Wischnack, AICP Director of Planning/ZoningBuilding Cc: Dick Schieffer, City Attorney Gary Plotz, City Administrator i Pnnredm recycled paper . Final Inspection Record 407 School Road August 11, 1999 Ci 4 1W Hutchinson Building Department 111 Hassan Street SE Hutchinson, MN 55350.2522 320.2344216/Fas 320- 234 -4240 Final Inspection River View Storage 407 School Road N. 8 -11 -99 Inspected by, Mark Hensen, Building Official. Final Inspection of the center two storage unit buildings # C & D, including the office space. Both buildings are completed except for the following items.* 1. Mount address numbers on the front of the office building. Minimum 4" high numbers. 40 2. Provide an air gap for the water softener discharge into the standpipe. 3. Electrician to complete the wiring to the bathroom exhaust fan. 4. Final test of gas piping must be completed prior to installing the gas meter. Mechanical contractor to schedule a time to conduct the gas test. 5. Owner to schedule time with Water Dept. to install water meter. *The final inspection does not include the issues pertaining to the Conditional Use Permit review. Until the City Council provides direction about the Conditional Use Permit, a Certificate of Occupancy cannot be issued. Please contact the Building Inspection Dept. to schedule a reinspection when the above items have been completed. Telephone number is 320 - 2344216. The following items have been completed. 1. Final electrical inspection dated 8- 10 -99. 2. Security lighting complete on the two center buildings. 3. East retaining wall is completed. 4. Storm Water Pond is completed and approved by City Engineer. Final Inspection Record 407 School Road August 11, 1999 • 5. Landscape plantings along School Road N. are completed. 6. Curb cuts and approach panels are complete. 7. Slabs poured for the two south buildings. 8. Asphalt paving complete except for the area around the two north buildings. Reminder: Sign permit will be required for any signage located on the site and buildings. There are no Building Code or Life Safety Code issues remaining for these two buildings. Cl 0 • River View Storage 407 School Rd NW Hutchinson, MN 55350 Hutchinson City Council City of Hutchinson I l l Hassan St SE Hutchinson. MN 55350 TO: Hutchinson City Council 8 -18 -99 Sharon and I would like to respond to the harsh criticism and misleading statements at the the last council meeting of Aug 17" by the new city attorney, since we were unable to defend ourselves. First. I tried to explain to Ms Wischnack why our building plans had to be altered Her continent to me was "I would like to take this matter to the Council for some direction ". I said OK It was a complete shock to here this city attornev talking about shutting us down and evicting all the tenants. He never followed up by saving anything about the good faith effort we have made up to this point or our attempt at making our new facility as aesthetically pleasing to the immediate area as possible. therefore. requesting an extension of our conditional use permit. No. simply shut us down was their solution. His statement regarding no one had inspected our facility was not our fault. Our general contractor(Dennis Miller) had contacted the city building inspector twice about coming out to check our office and buildings. Apparently the new city staff do not check things out before making inacmmte statements. 1 would like to brieflv address the difficulties of working with the restraints of a conditional use permit. I should have made mention of this in my July 28' letter to the ctv. As a land owner and developer. we can not close on the property nor commit to construction personnel until we have city approval to go ahead with the project. This immediately creates a time loss once approval is given. With the current construcuon boom most evervone in construction is committed months ahead of time. We found this out when ice needed concrete work done. It was oniv due to a extraordinary fall were we able to get at least 2 cement slabs completed. It was at this point we new the need to rearrange our plans. In order to pave around thew buildings and have the water run off to the south as designed we had to finish first cementing the 2 south buildings and likewise paving the south end also. It only made sense. We found that 1 year simply was not enough time to finish what we wanted to get done. 1 have talked to mini - storage owners in Rochester and Faribault this past week who are also in the process of building. They are also in the city limits. The one in Rochester said they have no time restrictions on their project- The other one in Faribault said the city automatically extended his permit because he has 4 buildings to do and thev need extra time to construct them. We wish to again state our desire to continue on and complete this project. Last year we paid up front for all 6 buildings permits. Of course we want to get this project done. We have done several projects in Hutchinson thin the vears. The former city staff personnel were always trying to work with you. It is sad not to see that effort being demonstrated anymore. In conclusion. Sharon and I would like to thank the Mavor and Citv Council for the kind words and common sense approach to solving issues. We thank you for your patience and apologize for this short delav in construction. We also want to thank Mark Hanson for his support and desire to work with us during this project. Sincerely. ✓`em '''u/ ��t -0-'I � ����Y�`K ' � �L--- CITY OF HUTCHINSON MEMO Finance Department 0 August 20, 1999 Bids will be opened bids Tuesday for our $4,350,000 1999 Improvement Bonds. We will need to approve the accompanying resolution. GOOD NEWS! THE CITY BOND RATING FROM MOODY'S WAS RAISED FROM A Baa -1 To A-31 00/20/1999 14:52 ET REF; NOODOOE9AN MM YS TO: 3202344240 Papa 1 of 2 ATTN: Mr. Ken Merrill City of Hutchinson 0 DY'S UPGRADES G.O. RATING OF HUTCHINSON (MN) TO A3 FROM BAA1. $34.2 MILLION OF DEBT AFFECTED Hutchinson (City of) MN Municipality Minnesota Moody's Rating Issue Rating General Obligation Improvement Bonds, Series 1999 A3 Sale Amount $4,350,000.00 Expected Sale Date 08/24/99 Rating Description General Obligation NEW YORK, August 20, 1999 -- Moody's Investors Service has assigned an A3 rating, with a stable outlook, to Hutchinson, Minnesota's $4,350,000 General obligation Improvement Bonds, Series 1999, and has also upgraded the rating on the city's outstanding parity general obligation unlimited tax debt to A3 from Baal. Total amount of debt affected by the A3 rating is $34.2 million, including $14 million in self - aupported general obligation hospital revenue and water and sewer system debt. The rating upgrade is based on the city's rapidly expanding tax base - which is expected to continue despite cutbacks at a major local employer, satisfactory financial position - including maintenance of favorable reserves, and an above average, but manageable debt W ;rdeu receiving significant support from non -levy sources. MOODY'S EXPECTS CONTINUED TAR BASE GROWTH AS ANNEXED LAND DEVELOPS; CUTBACK BY LARGEST EMPLOYER NOT EXPECTED TO HAMPER OVERALL GROWTH Steady and significant growth in the city's $500 million tax base, averaging 8.7% annually from 1992 to 1998 and estimated to exceed 10% in assessment year 1999, reflects residential and commercial development as well as property appreciation. Full value per capita is $42,552 based on 1999 population estimates. Moody's expects continued growth related to ongoing development of land annexed over the past several years. Additional commercial development is expected south of new Target and Cub Food stores opening in a shopping strip annexed recently. The city is also experiencing housing growth which includes assisted living units as well as single and multifamily housing. The city's local economy includes two relatively large employers, Hutchinson Technology, Inc. (HTI) and 3M, which comprise almost 102 of the city's valuation and 28% of the county's labor force. HTI announced this month that it will move some computer component assembly operations (affecting up to 500 fobs or 132 of total employees) to plants in Eau Claire, WI and Sioux Falls, SD. However, city officials anticipate minimal impact as an extremely tight labor market is expected to absorb most of the employees who choose to stay in the community. HTI recently expanded its Hutchinson campus where it will continue to maintain its headquarters and research and product development operations. Wealth indices for the city are moderately below state averages. SATISFACTORY FINANCIAL POSITION; GENERAL FUND AUGMENTED WITH CLOSED BOND FUNDSi a oody's expects the city to maintain a satisfactory financial position, given officials' adherence to plans to increase the General Fund balance to offset W 06/20/1999 14:52 ET REF: NO000069.0000 FR:MYS T0; 3202344240 Pap 2ef2 unanticipated operating deficits experienced in 1996 and 1997. Primarily as a result of transfer of excess funds from closed bond funds, the 1998 General Fund balance grew to almost $1.9 million, or 30% of General Fund revenues. Additionally, officials expect to end 1999 with a $30,000 to $50,000 operating surplus. The city levied the maximum amount permitted within the tax levy cap imposed by the 1998 legislature and plans similar action in 2000. Officials expect to be ready for the year 2000 by the end of this year and have developed contingency plans. ABOVE AVERAGE DEBT BURDEN HAS SIGNIFICANT SUPPORT FROM SPECIAL ASSESSMENTS; AGGRESSIVE PAYOUT: Debt burden, at 6.2%, is above average given the infrastructure needs associated with a growing local economy. However, Moody's believes the debt load remains manageable given that in recent years tax base growth has outpaced additions to debt and debt burden has actually declined from 9.1% in 1997. Additionally, the use of non - property tax revenues such as water and sewer revenues, hospital revenues, and special assessments for almost 80% of all general obligation debt mitigates the impact upon the city -wide tax base. Moody's expects the city -owned 66 -bad hospital to continue supporting hospital general obligation debt due to demonstrated market demand and the hospital's alliance with Allina Health System, a major multi- hospital system located in the Twin Cities. While debt service claims nearly a third of the operating budget, this is in -part due to a rapid payout of 77.5% within ten years. The city is expected to borrow $3 million to $4 million annually to fund infrastructure projects. In September 1998 voters soundly defeated a 1/2 cent sales tax and $5 million in bonds for an ice rink, senior center and conference center for which $1 million in state funds was approved by the 1998 Legislature. The city is exploring other funding options to match the state funds for a conference center. KEY STATISTICS: 1999 estimated population: 12,989 1998199 full valuation: $500 million 1999/00 estimated full valuation: $553 million 1999/00 estimated full valuation per capita: $42,552 5/99 unemployment (McLeod County): 2.7% Debt burden: 6.2% Payout of principal (10 years): 77.5% FY98 General Fund balance: $1.9 million (30% of General Fund revenues) ANALYSTS: Patricia South, Analyst, Public Finance Group, Moody'a Investors Service Dianne Golub, Backup Analyst, Public Finance Group, Moody's Investors Service CONTACTS: Journaliata: (212) 553 -0376 Research Clients: (212) 553 -1625 A REG 08/20/1999 14:52 ET Nth: n rK;RUVUIJ �•� •- -��� AT-TN: Ms. Debbie Eller Ehlers k Associates O DY'S UPGRADES G.O. RATING OF HUTCHINSON (MN) TO A3 FROM BAA1. $34.2 MILLION OF DEBT AFFECTED Hutchinson (City of) MN Municipality Minnesota Moody's Rating Issue Rating General Obligation Improvement Bonds, Series 1999 A Sale Amount $4,350,000.00 Expected Sale Date 08/24/99 Rating Description General Obligation NEW YORK, August 20, 1999 -- Moody's Investors Service has assigned an A3 rating, with a stable outlook, to Hutchinson, Minnesota's $4,350,000 General Obligation Improvement Bonds, Series 1999, and has also upgraded the rating on the city's outstanding parity general obligation unlimited tax debt to A3 from Baal. Total amount of debt affected by the A3 rating is $34.2 million, Including $14 million in self -su orted enera1 obligation hospital revenue and water and n sewer a stem debt. a ra ing upgra a is ase on t e c t rapidly expading tax ase - which is expected to continue despite cutbacks at a major local employer, satisfactory financial position - including Wdebt ntenance of favorable reserves, and an above average, but manageable den receiving significant support from non -levy sources. , MOODY'S EXPECTS CONTINUED TAX BASE GROWTH AS ANNEXED LAND DEVELOPS; CUTBACK BY LARGEST EMPLOYER NOT EXPECTED TO HAMPER OVERALL GROWTH Steady and significant growth in the city's $500 million tax base, averaging 8.7% annually from 1992 to 1998 and estimated to exceed 102 in assessment year 1999, reflects residential and commercial development as well as property appreciation. Full value per capita is $42,552 based on 1999 population estimates. Moody's expects continued growth related to ongoing development of land annexed over the past several years. Additional commercial development is expected south of new Target and Cub Food stores opening in a shopping strip annexed recently. The city is also experiencing housing growth which includes assisted living units as well as single and multifamily housing. The city's local economy includes two relatively large employers, Hutchinson Technology, Inc. (HTI) and 3M, which comprise almost 102 of the city's valuation and 282 of the county's labor force. HTI announced this month that it will move some computer component assembly operations (affecting up to 500 jobs or 132 of total employees) to plants in Eau Claire, WI and Sioux Falls, SD. However, city officials anticipate minimal impact as an extremely tight labor market is expected to absorb most of the employees who choose to stay in the co HTI recently expanded its Hutchinson campus where it will continue to maintain its headquarters and research and product development operations. Wealth indices for the city are moderately below state averages. ISFACTORY FINANCIAL POSITION; GENERAL FUND AUGMENTED WITH CLOSED BOND DS: city to maintain a satisfactory financial position,.given to plans to increase the General Fund balance to offset Moodv's expects the officials' adherence 08/20/1999 14:52 ET REF: N0000049.OW1 fX:M0001b iu:oaaoa,oaaa V . . unanticipated operating deficits experienced in 1996 and 1997. Primarily as a result of transfer of excess funds from closed bond funds, the 1998 General Fund balance grew to almost $1.9 million, or 302 of General Fund revenues. W itionally, officials expect to end 1999 with a $30,000 to $50,000 operating plus. The city levied the maximum amount permitted within the tax levy cap imposed by the 1998 legislature and plans similar action in 2000. Officials expect to be ready for the year 2000 by the end of this year and have developed contingency plans. ABOVE AVERAGE DEBT BURDEN HAS SIGNIFICANT SUPPORT FROM SPECIAL ASSESSMENTS; AGGRESSIVE PAYOUT: Debt burden, at 6.22, is above average given the infrastructure needs associated with a growing local economy. However, Moody's believes the debt load remains manageable given that in recent years tax base growth has outpaced additions to debt and debt burden has actually declined from 9.12 in 1997. Additionally,-the use of non - property tax revenues such as water and sewer revenues, hospital revenues, and special assessments for almost 802 of all general obligation debt mitigates the impact upon the city -wide tax base. Moody's expects the city -owned 66 -bed hospital to continue supporting hospital general obligation debt due to demonstrated market demand and the hospital's alliance with Allina Health System, a major multi- hospital system located in the Twin Cities. While debt service claims nearly a third of the operating budget, this is in -part due to a rapid payout of 77.52 within ten years. The city is expected to borrow $3 million to $4 million annually to fund infrastructure projects. In September 1998 voters soundly defeated a 112 cent sales tax and $5 million in bonds for an ice rink, senior center and conference center for which $1 million in state funds was approved by the 1998 Legislature. The city is exploring other funding options to match the state # nds for a conference center. Y STATISTICS: 1999 estimated population: 12,989 1998/99 full valuation: $500 million 1999/00 estimated full valuation: $553 million 1999/00 estimated full valuation per capita: $42,552 5/99 unemployment (McLeod County): 2.72 Debt burden: 6.22 Payout of principal (10 years): 77.52 FY98 General Fund balance: $1.9 million (302 of General Fund revenues) ANALYSTS: Patricia South, Analyst, Public Finance Group, Moody's Investors Service Dianne Golub, Backup Analyst, Public Finance Group, Moody's Investors Service CONTACTS: urnalists: (212) 553 -0376 search Clients: (212) 553 -1625 RUG 24 '99 11 :50W EHLERS & ASSOCIATES P.2? • 54,350,000 General Obligation Improvement Bonds, Series 1988 City of Hutchinson, Minnesota ate: August 24, 1999 AWARD MORGAN STANLEY DEAN WIT RATING Moody's Investors Service'Aaa' M: 5.65% MBIA Insured NET TRUE NAME OF BIDDER RATE YEAR PRICE INTEREST INTEREST COST RATE L_J MORGAN STANLEY DEAN W ITTER Chicago, Illinois PAINEWEBBER. INC. Chicago, Illinois CIBC WORLD MARKETS New York, New York EVEREN SECURITIES, INC. Chicago. Illinois ROBERT W_ BAIRD A COMPANY, INC. Milwaukee, Wisconsin DAIN RAUSCHER, INC. Memphis, Tennessee 4.10116 4.20% 4.30% 4.40% 450% 4.60% 4.80% 4.85% 4.90% 5.00% 4.10°/6 4.30°/6 4.40% 4.50% 4.60% 4.70% 4.80% 4.90% 4.95% 5.00% 6.05% 4.10% 4.20% 4.3D% 4.40% 4.50% 4.60% 4.70% 4.75% 4.80°,6 5.D0% MBIA Insurance purchased by Morgan Stanley Dean Witter FREERS { ASSOCIATES INC 2001 2002 2003 2004 2005 2006 -2007 2008 2009 2010 2011 re „ $4,297,800.00 $4,322,377.50 $1,658,557.81 $1,666,714.69 $1,662,440.63 4.9640% 4.9709% 4.9752% L E A D E R S I N P V 8 L I C F I N A N C E 3060 Centre Pointe Drive, Roseville, MN 55113 -1105 651.697.85DO lax 651.697.8555 www.ehlers- inc.cpm Offices In Roseville, MN, Brookfield, Wl And Naperville, lL FLIG 24 '99 11:50AM EH_ERS & ASSOCIATES P.3/7 $4,350,000 General Obligation Improvement Bonds, Series 1999 City of Hutchinson, Minnesota Page 2 NET TRUE NAME OF BIDDER RATE YEAR PRICE INTEREST INTEREST COST RATE CRONIN & COMPANY, INC. M'umeapolfs, Minnesota SALOMON SMITH BARNEY Chicago, Illinois BANC ONE CAPITAL MARKETS, INC. IWthvaukee, Wisconsin • U.S. BANCORP PIPER JAFFRAY Minneapolis, Minnesota MILLER, JOHNSON, KUEHN. INC- Minneapolis, Minnesota DOUGHERTY SUMMIT SECURITIES LLC Minneapolis, Minnesota JOHN G. KINNARD & COMPANY Minneapois, Minnesota 4.50% 4.60% 4.70% 4.80°/6 4.90% 5.00°/6 4.15% 4.25% 4.35% 4.45% 4.55% 4.65% 4.75% 4.90°/6 4.95% 5.00% 5 -05% 4.10% 4.20°/6 4.25% 4.40% 4.50% 4.60% 4.70% 4.90% 4.95% 5.00% 5.05% 4.10% 420% 4.30 4.40 ° / 4.50% 4.60% 4.75% 4.85% 4.95% 6.00% 5.05% 2001 -2004 2005 2006 2007 2008 -2009 2010.2011 2001 2002 2003 2004 2005 2006 2007 2006 2009 2010 2011 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 11 1. 11• 11. 1. / 1 $4,316,201.50 $1,669,054.75 $4,312.215.90 $1,672,704.41 $4,305.190.65 $4,298.235.00 $1,674,903.10 $1,681,225.94 4.9844% 4.9954% 5.0303% • AUG 24 '99 11:50W1 EH & RSSOCIATES P. 4/7 $4,350,000 General Obligation Improvement Bonds, Series 1999 4Wlty of Hutchinson, Minnesota Page 3 NET TRUE NAME OF BIDDER RATE YEAR PRICE INTEREST INTEREST COST RATE GRIFFIN, KUBIK, STEPHENS b 4.80°/9 2001 -2007 $4,297,876.00 51,681,320.88 5.0413% THOMPSON, INC. 4.875% 2008 -2011 Chicago, IlBnois • S Final City of Hutchinson, MN General ObIlgeBon ImproverneM Banda of 1999 S4 ,350,000 Rata: 5.05% a Total Total 4204,M Naw )21k p kLrN� Interest p&I An Soee.Assam, QM 09/16.99 MOM 178,488,06 178.489.08 178,489.08 771,832 02701101 200,000 4,10 101,993.75 301,993.75 08101/01 97,893.75 97,893.75 399,887.50 320,698 02101/02 175,000 4.20 97,893.75 272,893.75 08/01102 94, 218.75 94,218.75 367,112.50 309,563 02An03 225,000 4.30 94,218.75 319,218.75 OW1103 89, 38125 89,38125 408,600.00 298,428 02A1104 275,000 4.40 69,38125 364,381.25 06101/04 83,331.25 83,331.25 447,712.50 287,294 02101005 325,000 4.60 83,331.25 408,331.25 Mom 76,018.75 78,018.75 464,350.00 278,159 021O1A6 300,000 4.60 76,018.75 376,018.76 08/01108 89,118.75 e9,118.75 445,137,50 265,025 02101107 350,000 4.60 69,118.75 419,118 75 08/01107 81,068.75 61,088.75 480,187.60 253,890 02701108 550,000 4.80 81,088.75 611,088.75 08101108 47,868.75 47,868.75 658,937.50 242,756 02001/09 725,000 4.85 47,886.75 772,668.75 OafOl/D9 30,28 7.50 30,287.50 803,166.25 231,621 02701/10 675,000 4.90 30,287.50 705,287.50 Ot ino 13,750.00 13,750.00 719,037.50 153,343 02701111 560,000 5.00 13,750.00 563,750.00 0&01/11 0.00 0.D0 563,750.00 $ 4 3 60,000 1,606,357.81 5 5�M.357.81 , 52,200.0013F*o [Alawence - 1,858.557.81 Total interest Cost 1,745,046.88 Projected Total U*arest Cost _ Dlfference Auemmerts In 2010 relied the remaking 2000 assessrnent collod after 2000 debt service has been paid. Ddw: 09/16M Bond Years: 33,556.25 Was Start 08:01100 Average Uk: 7.714D6 Em Prokc;.t� Discount 52,200.00 AvsrapCoupon: 4.78706% 5.044809E Net Inu mt Cost: 4.94262% 6.20036% True IntmrstCost, 4.98402% 522068% Prepared by Ehlers and Associates 0 79,190 57,650 110,172 160,419 208,191 180,113 226,297 418,182 571,535 585,694 583,750 105% New OW 0 83,149 80,427 115,680 168,440 218.600 189,118 237,612 436,991 800,112 593,979 591,938 Existlog PIA 1,817,800 1,541.900 1,478,100 1,339,200 1,233,200 1,128,100 1,029,700 1,020,400 939,500 367,000 165,300 154,400 158,800 Project&d Total Qi 1,617,600 1,541,900 1,561,249 1,399,627 1,348,860 1,296.540 1,248,300 1,209,518 1,177,112 803,991 765,412 748,379 748,538 Fiscal 1999 2000 2001 2002 2003 2004 2005 2008 2007 2008 2009 201D 2011 r" • CERTIFICATION OF MINUTES RELATING TO $4,350,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1999 Issuer. City of Hutchinson, Minnesota Governing Body: City Council Kind, date, time and place of meeting: A regular meeting, held on August 24, 1999, at o'clock p.m., in the Council Chambers at the Hutchinson City Center. Councilmembers present: Councilmembers absent: Documents Attached: Minutes of said meeting (pages): 1 through 23 RESOLUTION NO. -3 1 � RESOLUTION RELATING TO $4,350,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1999; AUTHORIZING THE ISSUANCE, • AWARDING THE SALE, FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF I, the undersigned, being the duly qualified and acting recording officer of the public corporation issuing the obligations referred to in the title of this certificate, certify that the documents attached hereto, as described above, have been carefully compared with the original records of said corporation in my legal custody, from which they have been transcribed; that said documents are a correct and complete transcript of the minutes of a meeting of the governing body of said corporation, and correct and complete copies of all resolutions and other actions taken and of all documents approved by the governing body at said meeting, so far as they relate to said obligations; and that said meeting was duly held by the governing body at the time and place and was attended throughout by the members indicated above, pursuant to call and notice of such meeting given as required by law. WITNESS my hand officially as such recording officer this day of 1999. (SEAL) CJ Gary D. Plotz City Administrator i • • The City Administrator reported that proposals had been received by the City prior to 12:00 Noon, Central Daylight Time today for the purchase of the Bonds in accordance with the Terms of Proposal for the $4,350,000 General Obligation Improvement Bonds, Series 1999 of the City as previously approved by a resolution of the City Council. The bids have been read and tabulated, and the temps of each have been determined to be as follows: Total Interest Bid for Interest Cost -Net Average Name of Bidder Principal Rates Rate 0 Councilmember introduced the following resolution and moved its adoption, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. RESOLUTION RELATING TO $4,350,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 1999; AUTHORING THE ISSUANCE, AWARDING THE SALE, FIXING THE FORM AND DETAIIS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City), as follows: Section 1. Recitals 1.01. Authorization This Council has heretofore ordered various local improvement projects designated as (the Improvements), to be constructed within the City under and pursuant to Minnesota Statutes, Chapter 429. The present estimated total cost of the Improvements is as follows: • Project Costs $4,306,636 Discount ..... ............................... 52,200 Cost of Issuance .............................. 28.000 :. ., This Council has previously determined to issue and sell $4,350,000 principal amount of General Obligation Improvement Bonds, Series 1999, of the City (the Bonds) to defray a portion of the expense incurred and estimated to be incurred by the City in making the Improvements, including every item of cost of the kinds authorized in Minnesota Statutes, Section 475.65, and $36,836 representing interest as provided in Minnesota Statutes, Section 475.56. The remaining costs of the Improvements will be paid from City funds and from interest earnings on proceeds of the Bonds. 1.02. Sale of Bonds The City has retained Ehlers and Associates, Inc., an independent financial advisor, to assist the City in connection with the sale of the Bonds. The Bonds are being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), without meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision 1. Pursuant to the Terms and Conditions of Sale for the Bonds, sealed bids for the purchase of the Bonds were received at or before the time specified for receipt of bids. The bids have been opened and publicly read and considered, and the purchase price, interest rates and net interest cost under the terms of each bid have been determined. (Z�b The most favorable proposal received is that of , of (the Purchaser), to purchase the Bonds at a price of $ , the Bonds to bear interest at the rates set forth in Section 3.01. The proposal is hereby accepted, and the Mayor and the City Administrator are hereby authorized and directed to execute a contract on the part of the City for the sale of the Bonds with the Purchaser. The good faith checks of the unsuccessful bidders shall be returned forthwith. 1.03. Issuance of Bonds All acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed prior to the issuance of the Bonds have been done, do exist, have happened, and have been performed, wherefore it is now necessary for this Council to establish the form and terms of the Bonds, to provide for the security thereof, and to issue the Bonds forthwith. 1.04. Maturities This Council finds and determines that the maturities of the Bonds, as set forth in Section 3.01 hereof, are warranted by the anticipated collection of the assessments and ad valorem taxes to be levied for the cost of the Improvements. 1.05. Consolidation of Improvements Pursuant to Minnesota Statutes, Section 435.56, the Improvements are hereby consolidated and joined as one project. Section 2. Form of Bonds The Bonds shall be prepared in substantially the following form: �1 U I* -2- i , Memormcbm To: Honorable Mayor and City Council From: Randy DeVries Date: 08/17/99 Re: Award of Compost turner The bid opening for the compost turner is at 4:oo p.m. on August 23,1999 at City Center. A recommendation for awarding the contract will be distributed at the August 24 City Council meeting. City Center Parks & Recreation Police Services III Hassan Street SE 900 Harrington Street S W 10 Franklin Slt.. Hutchinson, MN 55350 -2522 Hutchinson, MN 55350 -3097 Hutchinson, MN 55 (320) 587 -5151 (320) 587 -2975 (320) 587 -22 Fax (320) 2344240 Fax (320) 2344240 Fax (320) 587- - Printed on recycled paper - 0 Memo To: Honorable Mayor and City Council From: Lawrence Winter Date: 08/24/99 Re: Compost Turner Bid Recommendation S The City of Hutchinson received one bid at the bid opening for the compost turner. The bid was from SKB Environmental of St.Paul, MN. The 1994 Cobey Windrow Machine satisfies the specifications called for by the City of Hutchinson. The Bid Price was $90,000.00 plus an estimated $600.00 shipping. ThisCost is within the budget line item stated in the OEA grant. In the absence of Randy Devries, and at his direction, it is my recommendation to award the contract for the compost turner to SKB Environmental, for $90,000.00 plus shipping. 0 • Page, i Subiect of Insurance Property Limits: Rate per (00's): Deductible Inland Marine Limits: Rate per (00's): Deductible: Boiler & Machinery Fidelity Bond Limit 1996 -97 LMCIT 37,506 30,550,273 0.123 25,000 3,690 584,327 0.631 500 4,441 2,485 300,000 Crime 1,452 Deductible: 500 Automobile 29,602 • $600,000 CSL Liability Deductible 25,000 Comprehensive Deductible: 500 Collision Deductible 500 General Liability 81,013 Inverse Condemnation Included $600,000 CSL 0.061 Liability Deductible: 500 Liquor Liability 16,740 Receipts 2,092,555 Rate/$100: 0.800 Limit of Liability: 1,000,000 Public Officials Liability 1whided in OL $600,000 2,485 Liability Deductible: 500 Airport Liability 5,550 Limit of Liability 5,000,000 Hangerkeepers Liability: 1,000,000 • 6.79% Total 182,479 LMCIT Premium Only 157,704 City of Hutchinson 1997 -98 1998 -99 LMCIT LMCIT 29,134 15,898` 30,974,945 26,217,473 0.094 0.061 25,000 25,000 4,028 4,047 750,752 698,392"• 0.537 0.300 500 500 4,415 4,745 2,485 2,485 300,000 300,000 1,501 1,428 500 500 34,824 36,151 Change 750,000 25,000 25,000 500 500 500 - - 500 1999 -00 LMCIT 17,812 26,719,954 0.0666 25,000 4,867 796,000 0.3302 500 4,836 2,485 300,000 1,651 500 1999 -00 1999 -00 Change Percentage 1,823 11.40% 502,481 1.92% (0.0056) 9.18% 820 20.26% 97,608 13.98% .0302 10.07% 91 1.92% 223 37,362 1,211 $750,000 CSL 25,000 500 500 15.62% 3.35% 97,156 98,948"'* 80,015 (18,933) - 19.13% Included Included Included 750,000 $750,000 CSL 25,000 25,000 25,000 14,144 6,258 6,683 425 6.79% 2,111,000 2,503,385 2,673,373 169,988 6.79% 0.670 0.250 0.250 1,000,000 1,000,000 1, 000, 000 lwludcd in OL Induded in GL ludu&ed in OL 750,000 $750,000 25,000 25,000 25,000 5,650 5,610 3,656 (1,954) - 34.83% 5,000,000 5,000,000 5,000,000 1,000,000 1,000,000 1,000,000 193,337 175,570 159,367 (16,203) - 10.17% 171,058 161,217 146,543 (14,674) - 9.10% `3 d Page -2- * City of Hutchinson 1999- 2000 Comparision City ofHutckinson * Properties for Utilities deleted. * * Coverage broadened to include all unscheduled property under $25,000. * ** Includes General Liability for Gas Utility. 0 • (S a, "Ii- iI- ii- iiii ii iiiiii------ i ------------- -111 ---- - iii i- iiioi----- ia- . -i - - -� CITY OF HUTCHINSON PLANNING STAFF REPORT ---------- ___._._ ----------- _. ---- .__. ________- _._..�__,_______._<s To: Hutchinson City Council From: Julie Wischnack, AICP, Director of Planning/Zoning/Building Date: August 18, 1999 — Meeting Date August 24, 1999 Re: Ravenwood Final Plat Attached is the final plat for the Ravenwood development. Also attached is a report from Bob Obermeyer of Ban Engineering, who has rechecked the storm water calculations and the proposed grading plan. This project was reviewed by the Planning Commission in May, but there were many issues that needed resolution. The conditions within the staff memorandum have been met, with the exception of the subdivider's agreement, which will be before the City Council in a few weeks. • • Aug Barr Company Went 7 4700 Went 77th Street •Minneapolis, MN 85435.4803 Phone: 612-832-2600 Fax 612 -832 -2601 BARB — Minneapolis, MN • Hibbing, MN •Duluth, MN •Ann Arbor, MI •Jefferson City, MO I`,.,., Tot Julie Wisrhnack - Director of Planning: City 0 Frome Barr Engineering Company: Bob Obermeyer \\ Subject; Ravenwood Datat August 17, 1999 Gary D Hemy, D'Hemy Engineering, has submitted a revised grading plan and drainage calculations, dated August 12, 1999, for the proposed Ravenwood development. The revised plans Shaw one regional podding basin far storm water management is to be located in the Wath- osntral portion of the site. Surface water runoff from the entire site, bounded by Dale Street on the west, Century Avenue on the north and the Fairgrounds are on the east, will be directed into this basin. The basin design must, 1) provide sufficient storm water detention to maintain the peak rate of runoff from the urbamzsd site for the critical 100 year hequency storm event at an existing condition (no increase discharge downstream) and 2) provide enfficient' dead- storage' (permanent pool) volume meeting Nationwide Urban Runoff Program (NURP) guidelines for water quality control. Our calculations indicate with a peak outflow discharge of 50 a fs. ffom the b asin, 20.9 acre -feet of flood storage is required for the critical 100 year frequency storm event. Based on the grading plan submitted, this results in a flood elevation of 1053 MS.1— In accordance with city design criteria, the low floor structures must be a minimum of two feet above this flood elevation, or no Iower than 1055 M.S.L. A final rite plan showing the finished floor elevation of'structures must be submitted to ensure this criteria is being met. The grading plan also indicates that the surface overflow from the basin will occur at approximately elevation 1055 M.S.L The existing 100 year discharge leaving the site has been calculated to be calculate to be approximately 70 c.La The design information submitted indicates with a 30 -inch outlet and at the 1053 elevation, an outflow discharge of 50 c.f s. will result. Thai sib. , the city design criteria of no 9 HUG 20 1999 08 :43 FR BAW ENGINEERING 612 832 2601 TO 913202344240 -23 P.03 %03 TO: Julie WLebnUk - city of 8ntaLh m pkew Be Sagneeeisg CompaW Bob Oba=yer 8aldect Aavenreed development Data Aoeest 17, 3999 ��- Peen $ increase in the rate of rtmoS being discharge from a Bite as s result of urbanization appears to be met. Final construction documents must be submitted for review verifying the calculations. We have calculated that 5.8 acre -fset of'dead-storW volume is required to meet the NUV guidelines for water quality control- The design computations f -am D Heillp Ehigm g indicate that below elevation 1048.5, the normal elevation of the proposed basin, 9.4 acre -foot of permanent pool storage is to be provided. Therefore. the basin as ptopoeed meets the water quality requirements of the city. s ►. J »* TOTAL PAGE.03 � _________________.__ ._..__.__.__..___..__.____.____ CITY OF HUTCHINSON PLANNING STAFF REPORT ._._.__�._. - ---- -------- 0 To: Hutchinson Planning Commission Prepared By: Planning Staff. Brad Emans, Dick Scheiffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Hensen, Mark Schnobrich, Steve Madson, Bonnie Baumetz, Marilyn M. Swanson and Julie Wischnack Date: May 5, 1999 —Meeting Date May 18, 1999 Applicant: Roger Derrick, Derrick Investment Inc. (Property Owner) Brief Description The applicant is requesting final plat review of "Ravenwood ". The applicant received preliminary plat approval on July 28, 1998 (also extended on December 22, 1998). The final plat provides for 11 multiple unit structures in the first phase (48 units). Two public streets would be constructed: Bluejay Drive and Blackhawk Drive. The interior streets serving the units would be privately owned, but provide a drainage and utility easement for City purposes. The plat provides for 3 additional lots and an outlot which would be proposed as future phases. If future phases of the project do not adhere to the approved preliminary plat, a second • preliminary plat review must be conducted (Section 12.20 (subdivision 2, Q. GENERAL INFORMATION Existing Zoning: R -3 Property Location: South of Century Avenue, East of Dale Street Existing Land Use: vacant — one unit under construction Adjacent Land Use And Zoning: Agricultural/Church/Residential Comprehensive Land Use Plan: Medium Density Residential • Zoning History: Preliminary Plat approval in July of 1998, extending in December 1998 61-0 Ravenwood Final Plat Planning Commission Review — May 18,1999 Page 2 0 Applicable Regulations: Section 12.20 Final Plat Procedures SPECIAL INFORMATION Physical Characteristics: The property contains a ditch system which flows from the northwest. The ditch travels through the property and flows to the southeast. More information must be submitted regarding this ditch. The property is low and the City Engineer requires more information regarding the lowest flow elevations; hydrologic data; storm water retention plans; and flood plain information. A wetland delineation has been conducted. The report identifies that there are no wetland areas on the property. • Other Issues: As a point of information for the applicant, sewer and water fees will be due as described in the attachment. Park dedication fees will also be due at a rate of 5135 per unit. Recommendation: Staff met to discuss the plan and recommend approval if there is resolution for the following items: Hydrologic data for development plan. Verification that the proposed elevations of the homes is adequate for flood events. Information concerning the ownership of the ditch system. Data and final design of the storm water system. Easements necessary for stormwater ponding areas. Final grading plan approval. Finalized subdivider's agreement. Cc: Roger Derrick, 7301 Ohms Lane #560, Minneapolis MN 55439 Gary D'Heilly, 625 Lake Drive West, Annandale MN 55302 0 RESOLUTION NO. 11312 RESOLUTION GIVING APPROVAL OF FINAL PLAT TO BE KNOWN AS RAVENWOOD LOCATED SOUTH OF THE CENTURY AVENUE EXTENSION SUBNHTTED BY ROGER DERRICK, DERRICK INVESTMENT INC. WHEREAS, Mr. Roger Derrick, Derrick Investment Inc., has submitted a final plat to be known as RAVENWOOD of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described land in McLeod County, to -wit; Legal Description: That part of the South Half of the Northwest Quarter of Section 12, Township 116 North, Range 30 West, McLeod County, Minnesota, described as follows: Beginning at the northeast comer of said South Half of the Northwest Quarter; thence South 0 degrees 04 minutes 52 seconds East, assumed bearing, along the east line of said South Half of the Northwest Quarter 1323.72 feet to the southeast comer of said Northwest Quarter; thence South 89 degrees 34 seconds 18 seconds West, along the south line of said Northwest Quarter 1973.48 feet; thence North 26 degrees 13 minutes 31 seconds East 1371.18 feet; thence northeasterly along a tangential curve, concave to the southeast, having a radius of 2618.20 feet and a central angle of 2 degrees 35 minutes 16 seconds, a distance of 118.26 feet to the north line of said South Half of the Northwest Quarter; thence North 89 degrees 50 minutes 38 seconds East, along said north line 1310.99 feet to the point of beginning. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That said final plat of RAVENWOOD is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota subject to the following conditions: A. The plans must be followed, as submitted, or additional approvals will be required. B. The property must execute a subdivider's agreement prior to commencement of construction on the site. 8e� L J Resolution No. Final Plat - Ravenwood August 24, 1999 BE TT FURTHER RESOLVED THAT such execution of the certification upon said plat by Mayor and City Administrator, as required, shall be conclusive showing of proper compliance therewith by the subdivider and City Officials charged with duties above described and shall entitle such plat to be placed on record forthwith without further formality. Adopted by the City Council this 24th day of August, 1999. r - � LJ LJ ATTEST: Gary D. Plotz Marlin Torgerson City Administrator Mayor M Police/Emergency Management Services RECEV ED 0 The Honorable Marlin Torgerson City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 Dear Mayor Torgerson: 10 Franklin street 8W Hutchinson, A1N 55350-2464 320 - 587- 2242/Faz 320 -587 -6427 AUG 13 1999 CITY Ur MUTGMNSON The 25" annual Arts and Crafts Festival / Taste of Hutchinson sponsored by the Hutchinson area Chamber of Commerce will be held Friday, September 17 from 10:00 a.m. to 6:30 p.m. and Saturday, September 18 from 9:00 a.m. to 5:00 p.m. Due to the difficulties we encountered last year after enforcement action was taken along Jefferson Street regarding parking complaints, I would like to request that the council pass a resolution temporarily suspending the parking restrictions. I would request that parking be allowed on the west side of Jefferson Street from Washington Avenue to Fifth Avenue SE. These five blocks are currently signed "No Parking Bike Lane' on the west side. I would request that this temporary easement in parking enforcement be in place from 6:00 a.m. on Friday the 17"' until 6:00 p.m. on Saturday the 18"'. The police department would work with the street department in coordinating the marking of the signs. I would also request your permission to allow the former Simonson's Lumber property to be used for overnight vendor parking. I spoke with Dolf Moon about this possibility and he does not see a problem. Due to traffic congestion problems along Main Street and around Library Square during this weekend we are also going to move the weekly Saturday Farmer's Market to First Avenue SW between Franklin Street and Glen Street. Please advise us of your wishes. Respectfully, HUTCHINSON POLICE DEPARTMENT David E. Erlandson Lieutenant DEE:Ikg Pnnted on recycled paper - August 10, 1999 • RESOLUTION NO. 11313 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, The Director of Engineering and the Police Chief agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locations as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes traffic control device known as a "Stop" sign shall be erected at the following location: On Harrington St SW at its intersection with Fifth Ave SW on both the northbound and southbound lanes. Four -way "Stop' signs previously erected at the intersection are to be removed. Adopted this 24th day of August, 1999, by the City Council of Hutchinson, Minnesota. ATTEST: Gary D. Plotz City Administrator City Administrator — Gary D. Plotz U Marlin D. Torgerson Mayor I I 1 r �, u Hutchinson City Center III Hassan sheet SE Hutehln m MN 55350 -2522 320 - 587- 5151/Fax 320 - 2344240 To: Honorable Mayor and city council From: Randy DeVries Utiltiy Director Date: 08/20/99 t Re: Grant submission for 70,000 to Minnesota Public Facilities Authority and Department of Trade and Economic Development. On behalf of the City of Hutchinson, I recommend • submitting a grant proposal for up tJ70,000 from the Minnesota Public Facilities Authority and Department of Trade and Economic Development for the Hutchinson Biosolids Drying Facility. n U Prink on recyded paper - 7 0 RESOLUTION NO. 11314 RESOLUTION TO AUTHORIZE THE SUBMISSION OF GRANT PROPOSAL FOR THE BIOSOLIDS DRYING FACILITY WHERE AS, the City Council and the Honorable Mayor have approved the new biosolids drying facility. WHERE AS, the Minnesota Public Facilities Authority is requesting proposals from municipalities for grant funding of new technologies in wastewater. WHERE AS, it is believed that the Hutchinson Biosolids Drying Facility could receive as much as $70,000 from the Minnesota Public Facilities Authority and Department of Trade and Economic Development. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, • MINNESOTA: the Honorable Mayor and City Council, on behalf of the municipality, authorize the submission of this grant request. BE IT FURTHER RESOLVED, the city commits to undertake this project, with these funds, be it so granted. Adopted by the City Council this 24th day of August, 1999. ATTEST: Gary D. Plotz Marlin Torgerson City Administrator Mayor • �h 0 MEMO RANDUM TO: Honorable Mayor and City Council FROM: John Olson, Asst. Public Works Du. RE: Quotations for Oil/Filter/Lube/Inspection Services – Light Vehicle Fleet DATE: 08/23/99 cc: John Rodeberg, Dir of Engr/Pub Wks; Curt Dahl, Hutdtinson Utilities. OIL /FILTER /LOBE /INSPECTION SERVICES In order to focus the efforts of our mechanics toward vehicles and equipment that not serviced locally, we are recommending a contract for od/filter /lube/inspections services for light vehicles. Another factor leading to contracting would be the addition, as of 10/01/99, of Hutchinson Utilities' fleet to the Central Garage. These pieces of equipment will require additional mechanic time. Servicing light vehicles through contract will free up enough mechanic time so we avoid adding another full -time mechanic. 49 There were fifty -seven vehicles from the City of Hutchinson and Hutchinson Utilities identified as "light" (in size and use) vehicles appropriate for this contract. There are 44 vehicles: (15 cars, 30 pickups, 7 vans, 4 SW's, and 1 bus). Several provisions in the agreement, which has been reviewed by the City Attorney, define services expected from the successful vendors. The scope of services is clearly identified, as well as the required liability coverage provided by the successful vendors. The agreement will be valid for one year. The agreement may be extended one more year. Police and Fire Department vehicles will be given priority. Any police or fire vehicle must be serviced within thirty minutes. Other vehicles may be serviced as part of routine scheduling. Special consideration was given to vendors that provide ride -back/ drop -off services. Solicitations for quotations were sent to local vendors on August 2. Publications were made in the Hutchinson Leader on August 5 and August 10. Vendors were given until August 20 to submit their quotation. The total estimated cost of these services does not exceed a level that requires the City to engage in formal bidding. On the attached sheet are the quotations we received in descending order. It is my recommendation that we accept the two lowest quotations and enter into an agreement with those vendors. Having two locations will allow City employees to get the service they need in a timely manner. 41 0 — i-t We received the following quotations concerning the aforementioned proposal: VENDOR PER SERVICE QUOTE Puke Auto Center $15.57 Drive -in or appointment (price will increase/decrease based on oil used in vehicle). Valley Sales (price per service for every vehicle serviced) Modern Mazda Bob's Fast Lube Forbes Auto & Service Center $20.95 Drive -in or appointment $22.95 Drive -in or appt. (Incl ride back/drop ofd $24.95 Drive -in (Includes pick up/delivery) $34.95 Drive -in or appointment I recommend a one -year agreement with Penske Auto Center and Valley Sales for service on light vehicles. Penske Auto Center is located at 1090 Hwy 15 S and Valley Sales is located at 525 Hwy 7 E. Operators can either drive -in or call for an appointment. Both vendors allow customers to wait on premises until services are completed (less than'/ hour). These vendors are located on each side of town, which will make availability that much greater to vehicle operators. 2 PUBLICATION NO. 6054 . City of Hutchinson Solicitation for Quotations OIVFIIter /Lute /Inspection Services Vendors are invited to submit quotations based on a price -per- service for oii/fiiter/lube/inspection services for fifty- seven (57) cars, vans, and light trucks owned by the City of Hutchinson and Hutchinson Utilities Commission. Additional consideration will be given vendors who provide ride -back and/or drop -oN services for vehide operators. The successful vendor(s) will be required to enter into an agreement for their quoted price per service for a period of one year. There are several provisions in the agreement that will cover these services. If you would like a copy of the proposed agreement, Contact John Olson, Asst. Public Works Dir., City of Hutchinson at (320)234 -4287, or you may pick up a copy at the Hutchinson Area Transportation Services facility, 1400 Hwy 22 SE. Vendors must submit quotations based on a PRICE PER SERVICF basis. In order to be considered quotations must be returned to the City no later than August 20, 1 999- Successful vendor(s) Afte expected to be named so these serv- s can begin September 1, 1999. Send ,uotations for per service price to: Attn: Central Garage Service Quotation City of Hutchinson 111 Hassan St. SE Hutchinson, MN 55350 The City of Hutchinson reserves the I night to accept, reject, or request immate- rial modifications to any or all quotations , received. The City of Hutchinson reserves the right to enter into agree- ments with one or more vendors. The Total estimated cost of these services does hot exceed a level that requires the City to engage in formal bidding. PUBLISHED IN THE HUTCHINSON LEADER THURSDAY, AUGUST 5, AND TUESDAY, AUGUST 10. 62,63 u AFFIDAVIT OF PUBLICATION STATE OF MINNESOTA) COUNTY OF MCLEOD* MaVINw McMillan being duty mom. on oath says he is and during all the tiaras herein Stated has been the publisrE and printer of the newspaper brown as the Hutchinson Leader and has full Imowbdgs of the fads nerem stated a follows: (1)Safd nax•psper to printed In the Eni lenguege M newspaper format and In column and sheet Icr- eoufvalem In prlmed Spade to at beat 1,200 Square Inches; (2) Said newspaper is a Semi-weekly and is disbitaned a IOM twice each Weald (3) Said newspaper hen 25% of in news columns devoted to news of local Interest to the cc- mun•ty wiatsl tl purp" to am and don not who" duplicate arry other putlicatlan and is not mace up entirety : patwft plate matter and adverosemente: (4) Said newspaper is circulated In and hear the municipality which a ou ports to Sam, hn at leaf 500 coo" regularly delivered to paying subscribers, nos an average of at bast 75% of r total clmvWticn currently paid or. no =to then three more m In arrears and has entry as second class matter in r k=1 poet office: (5) Sold newspaper purports to Serve the City of Hvtchh i" In the Carry of McLeod and has : brown of floe of Issue In the City of Hutchlhaan In aid aormty, established and opened during its regular bumnes, hours for the gatttaatp of news, ale of adverssemems an d ale of Subscriptions and = ft. ad by managing orrice of aid newspaper or ow in Ile employ anti sublets to He dfrKum acrd control during so such regular busines hours and devoted axUuamy during such business hours to tin business of the newspaper and business retaie thereto. (8) Seld newspaperflae a copy of each Issue ImmM0latey with the State Historical Society; M Said hewspE par IS made available at aingle or subscription prices to any person, corporation, pamlershtp or other urencorporste astociaon requesting a newspaper and mmldrg the applicable peymem; (8) Said newspaper has complied Win a the foregoing conditions for at least one year preceding the day or dates of publlcatlon mentioned belore; (9) Sa newspaper has fled with the Secretary of State of Minnesota prior to January 1, 1966, and each January 1 thersafle an affidavit In the form prescribed by the Secretary of State and signed by the managing off per of said newsoace and swum to before a notary public stating that the newspaper is a legal newspaper. He fuller states on oath that the primed Publication No 6054 hereto attached as a pan hereof was cut from the columns of said newspaper, and was printed arid published Ine re in the EngHsh language once each week. for twcl JJ*WM9�kthal a was first so ouo':sre. Thursday the Pith dayof Auan — — 19'39 .andwasmerea, pdrlted and pLibllshed on every Tt1 P —Gr3 a v to and including the 10 th say of A t1 g c 1st 19.4 , and that the Idlai is a primed copy of the lower case alphabet from A to Z both inciusrve and is tiered ac as being the size and kind of ttyypee used In the composition and publication of said notice, to wit ■bcdefghljbmnopgrstuvwxyz Subscribed and sworn 11 day of • JIM C. SCHMELINO , NO7waY P uBE 1 da.1Rf1E90TA � { ��/ p � r �� (NOtdria15enl) w �e>�E9 tJt,2oae C '�"" r`� (� �iL./ ✓Y� 0 MEMORANDUM TO: Honorable Mayor & City Council FROM: John Olson, Asst Public Works Dir. RE: Additional Maintenance Operations Employee DATE: 07/30/1999 CC: John Rodeberg. Dir of Engr/Pub Wks; Brenda Ewing, HR Coor RECAP OF JULY 27 COUNCIL MEETING PRESENTATION At the July 27 City Council meeting, several factors that have lead to adding staff in Maintenance Operations, and in particular, Central Garage were described. 1. Adding maintenance of Fire Department vehicles 2. Contracting for light vehicle services 3. Hutchinson Utditles' fleet being maintained by Central Garage beginning 10/1/99 4. Snow removal operations (added mutes throughout the city and at the schools) 5. The effect that expansions at HATS are having on operations • 8. The `bottom line": An added departmental employee. PRoPo9ED JOE DESCRIPTION The position proposed on July 27 has been revised. That job description was for a Mechanic/Operator. The classification for that position would have been at Level 9. Rather than that position, an entry -level Maintenance Operations position will be created. This position will be responsible for grounds and building maintenance at the airport, cemetery, HATS facility, and other department facility. This kind of position would be very beneficial to the department. The classification for this position, Maintenance Operations Technician, would start at Level 8. Current employees will be assigned to Central Garage. We are, however, including mechanic training/experience as desirable qualifications, in case the right person comes along. Attached is a proposed job description for this new position. We are anticipating beginning the search process for this position as soon as practicable. It is essential that we train this employee property before snow arrives. 1. HUTCHINSON UTIUTIES: Hutchinson Utilities can anticipate some reduction in fleet - related costs. Preventive maintenance will reduce the need for repairs. Coordination of fleet repairs yields increases In time efficiency. Operator -level maintenance is not enough to keep equipment operating at its peak, particularty considering the specialized contractor equipment in their fleet. i qJ • 0 • Because of the size of Hutchinson Udlilies' fleet, a dedicated mechanic is not financially feasible. However, their fleet is of the size and complexity that requires significant maintenance each year. 2. SNOW REMOVAL Initially we considered contracting snow removal at the airport, subsequent to the expansion project. We hoped a contractor could free up enough time for existing personnel to cover other new routes. Contractors are unlikely to be available for this service. Estimates indicate a contract for snow removal at the airport could exceed $20,000. This new position will allow coverage of every snow removal route, including new routes, with full - time employees. 3. MAINTENANCE OPERATIONS: There will be increased flexibility In the department. Adding a position dedicated to grounds and building maintenance wil free up time of other department employees. Another benefit is the crew will have one more person to cover vacations, sick leaves, and other time -off. (AN but one Maint. Ops. employee earns four weeks of vacation and everyone earns several compensatory hours during the winter months.) Wages & overtime for new position: We will eliminate some part- time/seasonal positions budgeted for in 1999: PosiWn Na Airport Custodian (1999 budget): 260 Airport Grounds Maint. (1999 budget): 200 Airport Snow Removal (1999 budget): 250 *Grader operator -snow removal (1999 budget): 300 'Snowplow operator (1999 budget): 300 Total positions eliminated 1,310 " Direct wages & overtime from additional Hutchinson Utilities billings Additional cost to the General Fund: $1,599 $1,490 $2,166 $3,045 $2,625 $10,947 $13,260 $2,673 Because of snow rartwvaf at the schools, these positions no longer have equipment available to them. Elfkcencies of snow removal at the schools should allow any necessary work on the street system to be none by those assigned to the sdmools. "As another employee will be working in the Central Garage, some labor wW be recovered by bi kW. A half-time mechanic should produce approximately 600 hours of bllable time Annual bangs for Hutchinson Utllties are expected to be approximately 565, 000 per year. These burgs would include about 30%, or $19, 500, of labor bNkVs. Labor billinga consist of about 68%, or $13,260 for direct salary costs and 32% for benefits and shop overhead. N TITLE MAINTENANCE OPERATIONS TECI-INICIAN jobdesc 1999 DEPARTMENT MAINTENANCE OPERATIONS • SUPERVISED BY ASSISTANT PUBLIC WORKS DIRECTOR SUMMARY TI-IIS IS GROUNDS AND BUILDING MAINTENANCE AND GENERAL MAINTENANCE WORK IN THE MAINTENANCE OPERATIONS DEPARTMENT DUTIES AND RESPONSIBILITIES GROUNDS MAINTENANCE 1 Performs grounds maintenance at the municipal airport, including mowing, trimming, weed and insect control, seeding, and other required grounds maintenance. 2 Performs grounds maintenance activities at the cemetery, under the direction of the Cemetery Supervisor. 3 Performs snow removal at the m rucipal airport, including plowing and snowblowing the runway, taxiway, apron, vehicle parting area and around the arrivat/departure building. Shovels and/or snowblows snow from around buildings. 4 Operates agricultural tractor, with mower and snowplow /snowblower. Operates small lawn tractor. Operates power mowers, trimmers, snow blowers, hand tools, and other equipment incidental to grounds maintenance. 5 Performs routine servicing and care of equipment or supplies. BUILDING MAINTENANCE 1 Performs custodial duties for buildings at the municipal airport, including light cleaning, removing trash, landscaping care, and snow removal around budding and fuel facilities. 2 Performs minor repairs on various building systems at the municipal airport 3 Performs minor repairs on various building systems on other public buildings, as directed by supervisors. 4 Operates equipment used in maintenance of building systems. Equipment includes power hand tools, vacu floor scrubbers, and other equipment incidental to building systems maintenance - 5 Performs routine servicing and care of equipment or supplies. GENERAL 1 Assists other departments as directed. 2 Performs related duties as assigned or apparent. 3 Follows all safety rules, department policies, and other related regulations. EQUIPMENT Agricultural tractor with attachments. All equipment and supplies incidental to grounds and building maintenance, as described above, and other equipment used while assisting other departments. Communications equipment. DESIRABLE QUALIFICATIONS Training or experience using agricultural tractors. Training or experience with grounds and building maintenance. Training or experience in the mechanical maintenance of a variety of equipment_ Ability to comnmunicate well verbally, and in writing. Physical strength and stamina Willingness to accept a variety of dunes. Ability to work well with fellow employem customer departments, and the public. SPECIAL REQUIREMENTS Drivers license D (minimum), Class B preferred Pesticide Applicators License or ability to obtain within one year. WORKING CONDITIONS Inside and outside work in all weather. Scheduled and unscheduled hours related to maintenance as required by supervisors or as dictated by weather conditions. Scheduled for on-call hours during winter months. STARTING RATE: $11.61 / hour 0 33 • 0 -11 1 .111. �,r�LlLtvlblVll WMxW ■�■ C A LLN NO.266 F. 2/3 1504 2nd St S.E., P.O. Box 110, Waseca, FAN 56093 Phone; 507. 835-5992, Fax: 507- 835 -4567 FOR YOUR INEORMOON Angus 23, 1999 City of Hutchinson Mayor Marlin Torgerson 111 Haven St SE Hutchinson, MN. 55350 -2522 Deer Mayor Marlin Torgerson and City Council Mambas, Channel 9, ICMSP, is upgrading they station sips' in preparation for digital television. Wh7e they work on their tower, the signal strength is significantly reduced for safety reason. Our customers will notice cable service mterraptioas for the neat 3 m 4 weelm. The following is a facsitmZe received from KMSP -TV Engineering Ir oxpla=s in greater dacvl the work in progress and a tentative s chedule for completion. All broaden mm will be required to do this upgrade. As we receive information from them, we will make a readily available to you. On behalf on RMSP, we apologize for the inconvenience. If you have any questions or concerns, Plem feel Tree to call our cunomer service at 1 -800- 332 -0245. Sincerely, Ric Hans Director of Operations North Central Division Triax Cablevision 1 1 nw.� +. rJJJ J41w1 irtaw. l+1tIL.LV1b1V11 WHbLU-) riv.266 R.3.'3 FAX TRANSMISSION • K,NISP -TV ENGINEERING 11358 Vlkinq Drive Edon Prairie. MN 55122 612- 946 -5707 Fox: 612- 942 -0286 To: Ri H Trios Cable Date: August 18, 1999 Fax #: 507- 835 -+667 Pages: 1, including this cover sheet. From: Marg bL?jents subject: KNISP ToNver Work COMMENTS: • Rick Hangout, - . Here is what I sent out to your W eUR office on 819/99. F v1Sp will be working on our ntajn antenna fad lint for approximately tine ne:a 3 to 4 weeks, The work involves removing our e:¢stjng feed line and replacing It with a new type of feed line that is capable of carrying our signal- Pitts channels 17 and 16. On" that is Cronuplete we will remove the fad litre for ctattnels 17 and 16 and replace that feed line with our digital feed line for KIv1SP -DT channel 26. The second phase should not affect our signal, with the exception of a few hotns for 2 to 3 days when the crews are working near our antenna Ali of the work is dependent on weather condittorm rain and high winds prevent us from working on the tower. I appreciate your itV and prepare for digital company's patience wlrile we work to improve our tr ansmiss ion q�. television. If you could relay this to your other oPFce& it would be greatly appr&. Thanks Again! Mare E. YLierus .kw. ChiefSWINer. Msp -n' 11358 V96r F. Drive Eden Prairie. AV 55344 6L ^- 946.5'0% nt51=- 94.��73RlEasr E_maih mere(4milleomm.com FOR YOUR INFORMATION CITY OF HUTCHINSCN7 CITY OF HUTCHINSON LIQUOR STORE COMPARISON LIQUOR STORE COMPARISON Jul -98 -- ----- ------ - - - --- ------ --- ----- ---- --------- ------ - Jul -99 -____-- ------ - - - --- TOTAL --- ------------------ --------- ---------- TOTAL ---- - - - LIQUOR - -- --- - - - - -- BEER -- -- - - - - WINE MISC. TOTAL BY WEEK LIQUOR BEER WINE MISC. TOTAL BY WEEK 1 2,788 -- 5,580 --- - - - - -- - 840 -- - - - ---- 383 --- - - - - -- 9,591 ---- - - - - -- ---- - - - - -- 1 - - - - ----- ---- 3,757 - - - - -- 8,691 --------- 1,492 --- - - - - -- --- 439 - - - - -- ---- 14,379 - - - - -- 2 4,900 9,459 1,615 862 16,836 2 6,759 14,484 1 1,003 24,150 3 5,579 13,582 2,753 1,114 23,028 3 5,981 14,737 2,548 1,343 24,609 4 3,123 6,737 758 896 11,514 63,138 60,969 5 HOLIDAY 0 6 1,718 2,660 309 227 4,914 6 2,032 3,833 662 246 6,773 7 1,529 3,019 567 332 5,447 7 1,832 4,243 633 276 6,984 8 1,650 3,799 759 379 6,587 8 2,341 4,741 969 260 8,311 9 2,098 5,084 610 400 8,192 9 4,992 9,394 1,509 864 16,759 10 4,121 8,313 1,029 622 14,085 10 4,030 8,200 1,229 602 14,261 11 4,250 8,985 1,527 1,184 15,946 53,088 55,171 12 2,413 3,485 564 299 6,761 13 2,091 3,939 537 689 7,456 13 1,636 3,774 465 285 6,160 14 1,638 3,695 561 290 6,184 14 2,423 4,485 601 302 7,811 15 1,963 3,812 547 459 6,781 15 2,715 6,192 626 496 10,029 16 2,692 4,471 621 424 8,208 16 4,692 9,569 1,285 784 16,330 17 4,026 8,287 1,198 1,108 14,619 17 3,978 9,225 1,376 781 15,360 18 3,720 7,684 1,353 1,040 13,997 62,451 57,245 19 1,749 3,978 577 264 6,568 20 2,093 3,510 445 289 6,337 20 1,698 3,135 590 204 5,627 21 1,511 2,811 520 240 5,082 ' 21 2,135 4,462 537 311 7,445 22 1,775 3,369 487 249 5,880 22 2,737 5,777 879 $09 9,902 23 2,868 4,401 733 502 8,504 23 4,766 11,252 1,874 063 18,755 24 4,317 8,794 1,384 887 15,382 24 4,752 10,957 1,557 1,229 18,495 25 4,421 9,125 1,164 1,382 16,112 66,792 57,297 26 1,577 3,706 643 227 6,153 27 1,937 3,018 451 250 5,656 27 2,067 4,419 548 340 7,374 28 1,702 3,299 486 294 5,701 28 2,311 4,699 610 478 8,098 29 1,948 3,496 607 296 6,427 29 2,507 6,087 024 418 9,916 30 2,107 4,733 679 391 7,910 30 4,337 9,423 1,251 788 15,799 31 4,439 8,644 1,330 863 15,276 31 4,247 9,808 1,852 1,051 16,958 41,050 64,298 77,004 154,506 23,970 16,252 271,732 TOTAL 84,544 182,756 27,605 14,862 309,767 97 TOTAL 70,179 131,565 21,609 12,864 236,297 98 TOTAL 77,004 154,506 23,970 16,252 271,732 %OF SALE 28 57 9 6 100 %OF SALE 27 59 9 5 100 SALES INC OR DEC 35,435 15 9 SALES INC OR DEC 38,035 14 9 0 ull it 6 : 5 AM Fi nal FOR YOUR INFORMATION I IUTCHINSON AREA HEALTH CARE Comparative Balance Sheet As of July 31, 1999 ASSETS Current Assets 1 Cash and Investments - Operations 2 Cash and Investments - Self- Insured 3 Subtotal cash 8 Investments 4 PalientiResidenl receivables 5 Allowances for bad debts 6 Advances and contmclual allavances 7 Net patientfresldenl and tNrd -party 6 payer receivables 9 10 Other receivables - nel 11 Inventories 12 Prepaid expenses (A) (B) (A) - (B) JULY JUNE JULY Charge 1999 1999 1998 CY vs PY $3,930,798 $3860,527 $1,362,165 2,568,633 517,698 514,774 794,767 (277,069) $4,448,496 $4,375,301 $2,156,932 2,291.564 9.395,154 10,305,127 9,514,191 (119,037) (2,390,328) (2,676,212) (2,601.408) 211,160 (1,857,078) (2,032,645) (1,929,116) 72,038 $5,147,748 $5,596,270 $4,983,587 164,161 87,750 89,528 35,773 51,977 626,054 615,964 519,073 106,981 97,110 83,234 142,441 (45,331) LIABILITIES A Currant Liabilities Current maturities of Long term debt Accounts payable - trade Estimated conlradual settlements -net Accrued expenses - Salaries PTO Interest Sell- Insured programs MN Care tax payable Deferred liabilities Deferred revenue (A) (B) (A) - (B) JULY JUNE JULY Change 1999 1999 1998 CY vs PY $452,055 $341,774 $367,518 84,537 1,138,205 1,904,326 1,256.356 (118,151) 13 Total Current Assets $10,407,158 $10,760,297 $7,837,806 2,569,352 Total Current Liabilities 14 Board Designated/Funded Depreciation Investments $6,996,706 $7,539.144 $6,097,415 899,291 415,041 15 Investment in Joint Ventures $93,160 $93.160 1 $94,273 (1,113) 24,349 16 Plant Assets Land $165,696 $165,696 $165,696 (0) (15,406) 17 Buildings 21,741,980 18,878,230 18,483,985 3,257,995 18 Accumulated depredation (8,103,259) (8,0(50,947) (7,391,271) (711,988) Lorca -term Debt (less current 19 Buildings less depredation $13,638,721 $10,817,283 S11.092,714 2,546,007 matudtes) 20 Equipment 12,855,940 12,894,462 11,489,873 1.366.067 21 Accumulated depreciation (8685,627) (8,627,297) (7,793,897) (891,730) 22 Equipment less deprecation $4,170.313 $4,267,165 $3,695,976 474,337 23 Cash-construction 8 equipment 0 0 0 0 24 Construction In progress 419 774 3,044,257 383,612 36,162 25 Total Plant Assets $18,39 $18,294,401 $15,337,998 3,056,506 Fund balance 26 Other Assets Deferred financing costs $116,664 $117,979 $106,646 10,018 27 Total Funds $38008,192 $36,804,981 $ 29 ,4 74,138 6534,054 Total Furls 1,019,096 933,269 826,418 192.678 614,713 506,838 574,503 40,210 943,181 1013,250 966,564 (23,383) 105,293 398,947 377,840 (272,547) 429,408 415,041 370.607 58,801 57,325 59,543 56,059 1,266 24,349 54.786 35,650 (11.301) (4,931) 0 10,475 (15,406) $4,778,694 $5,627,784 $4,841990 (63,296) $14,656575 $14,774,506 $10,851,341 3,805,234 $16572923 $18402691 $17780,807 2,792.116 $36.008,192 $38.804,981 $29,474, 6,534,054 Finstmnt Pam Larson Finsimnl • 8/1 7t99 9:15 AM Final FOR YOUR INFORMATION HUTCHINSON AREA HEALTH CARE Statement of Revenues and Expenses Month and Period Ended July 31, 1999 CURRENT MONTH YEAR -TO -DATE YEAR -TO -DATE Over (Under) Budget Over (Under) Budget VARIANCE % Re venu e Actual Budget Dollars Percent Actual Budget DoAars Percent Jul -98 1999 vs 1998 1 In patient revenue $7,599,604 $1,551,578 $48.026 31% $12,213,238 $11,643.148 $570,090 4.996 $10,607,957 151% 2 Out patient revenue 2.070,297 2,066,563 3.734 0.2% 14,679,825 14,898,364 (218539) -1.5% 13,266,346 10.7% 3 Resident Revenue 454,751 406,454 48,297 11.9% 2,998,098 2,780,305 217,793 7.8% 2,689,283 11.5% 4 Total pahent/resiclent revenue $4.124,652 $4,024.595 $100,057 2.5% $29,891,161 $29.321,817 $569,344 1.9% $26.563,588 12.5% Discounts 5 Governmental& Policy Discount 1,569,208 1,523,259 45,949 3.0% 11,373,278 11,087,586 285.692 2.6% 9065,875 25.5% B Free Care 775 6,667 (5,892) -88.4% 10,600 46,667 (36.G67) -77.3% 33,753 -68.6% 7 Total deduction from revenue $1569.983 $1,529926 $40057 26% $11,383,878 $11.134,253 $249,625 -74.7% $9,099,628 251% 8 Net pahenttresicent revenue $2.554,669 $2,494,669 $60,000 2.4% $18,507,283 $18,187,564 $319,719 1.8% $17,463,958 8.0% 9 Other operating revenues 23,752 24,648 (896) -36% 133,589 172,878 (39,289) .22.7% 157,152 -15.0% 10 Net operating revenue $2.578.421 $2.519,317 $59,104 2.3% $18,640,872 $111360442 $280,430 1.5% $17,621,110 5.8% Exoeris 11 Salaries $1,177,803 $1.130,664 $47.139 42% $8,372097 $8,133,003 $239094 2.9% $7,723948 8.4% 12 Employee Benefits 191,273 256,833 (65,560) -25.5% 1,873,703 1825,003 48,700 2.7% 1,865,023 12.5% 13 Professional and Medical Fees 295,064 246.211 48,853 19.8% 1,964,855 1,754,332 210.523 12.0% 2,199.107 -10.7% 14 Utilities. Mince Contracts & Repairs 135,594 143,820 (8,226) -5.7% 905,281 966,097 (60,816) -6.3% 835,357 84% 15 Food, Drugs & Supplies 333,943 337,182 (3,239) -1,0% 2,471,911 2.420,999 50,912 2.1% 2,405,695 2.8% 16 Other expense 70,456 81,663 (11,207) -13.7% 511,124 579,397 (68,273) -11.8% 470.714 8.6% 17 Minnesota Care 21.068 21,060 0 00% 137,387 147.479 (10,092) -6.8% 117,713 16.7% 18 Bad debt 33,305 38,287 (4,962) -130% 275,640 287,123 (11283) -3.9% 219,319 258% 19 Interest 41,161 41.160 1 0.0% 291.148 290,717 431 0.1% 318,757 -8.7% 20 Depreaabon 145,610 157,579 (11.969) -Z6% 957,301 1,029,938 (72,635) -71% 948,992 09% 21 Total expenses $2445,277 $2454467 ($9,190) -0.4% $17760,647 $17434086 $326,561 19% $16,904625 51% Excess of net operating revenue 22 over (under) operating expenses $133,144 $64850 $68,294 105.3% $880,225 $926,356 ($46,131) -50% $716,485 22.9% NorooMimig Revenues _ 23 Investment 9lcome $13,503 $37,500 ($23,997) -640% $69679 $262,500 ($192,821) -73.5% $242,963 -71.3% 24 Other norloperating revenue (net) 23,585 2,291 21,294 929.5% 39,564 23,596 15,968 67.7% 11,134 255.3% 25 Total nonoperatmg revenue $37,088 $39,791 ($2,703) -6.8% $109,243 $286096 ($176,853) -61.8% $254,097 -57.0% 26 Net Income $170,232 $104641 $65,591 62.7% $ 989,468 $ 1,2 12 45 2 ($22 - 1 8 4% $ 9 7 0,582 1. 27 Patient days 804 769 35 4.6% 6,027 5,801 226 3.9% 5,326 13.2% 28 Resident days 3,645 3.628 17 0.5% 24,907 25.221 (314) -1.2% 24.972 -03% 29 Percent occupancy - budget beds - Hospital 43.2% 41.3% 1.9% 4.6% 47.4% 45.8% 1.8% 19% 41.9% 13.2% 30 Percent occupancy- budget beds - Nursing Horne 95.6% 95.1% 0.4% 0.5% 95.6% 96.7% -1.2% -1.2% 92.7% 3.0% 31 FTE's 394.02 390.58 344 0.9% 397.33 39058 6.75 1.7% 392.70 12% 32 Admissions (adjusted) - Hospital any 446 512 (66) -129% 3,350 3,580 (230) -6.4% 3,371 46% 33 Expenses (net) per admission (adjusted) - Hospital only 4.425 3.799 627 16.5% 4,241 3,882 359 9.2% 4,035 5.1% 34 Revenue per admission (adjusted) - Hospital only 8,161 8,896 1.265 183% 7.859 7.241 618 85% 6,911 137% 35 Net Revenue per admission (adjusted) - Hospital Doty 4,709 3,980 729 18.3% 4.567 4.203 363 8,6% 4,278 67% 36 Discounts as a percent of revenues 381% 38.0% 00% 0.1% 38.1% 38.0% 0.1% 0.3% 34.3% 11.2% 37 FTE's per 100 admissions (adjusted) - Hospital only 5.2 4.4 0.8 17.8% 4.8 44 0.4 9.5% 47 1.7% 38 Days in Net Accounts Receivable 63.4 52.0 11.4 21.9% 61.8 2.6% 39 Case Mix - Home only 2.62 2.45 0.17 6.9% 2.57 2,45 0.12 4.9% 243 5.8% Finsimnl