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cp07-22-2008 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JULY 22, 2008 1. CALL TO ORDER— 5:30 P.M. 2. INVOCATION — Rev. Gerhard Bode, Peace Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF JULY 8, 2008 (b) BID OPENING MINUTES FROM JULY 8, 2008 (PAVEMENT MANAGEMENT IMPROVEMENTS) Action - Motion to approve as presented 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON PUBLIC LIBRARY BOARD MEETING MINUTES FROM APRIL 28, 2008 2. HUTCHINSON HOUSING Sc REDEVELOPMENT BOARD AUTHORITY MINUTES FROM JUNE 17, 2008 • 3. PLANNING COMMISSION MINUTES FROM JUNE 17, 2008 4. PLANNING, ZONING AND BUILDING DEPARTMENT MONTLY REPORT FOR JUNE 2008 5. CITY OF HUTCHINSON FINANCIAL REPORT FOR JUNE 2008 6. CITY OF HUTCHINSON INVESTMENT REPORT FOR JUNE 2008 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13455 - RESOLUTION FOR PURCHASE (SEAL COATING, SODIUM ALUMINATE, BIODIESEL) (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF VARIANCE TO ALLOW A FRONT YARD SETBACK OF 25 FEET WHERE 30 FEET IS REQUIRED FOR A GARAGE ADDITION AT 515 LINCOLN AVENUE SW REQUESTED BY MARLYN BACON WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13446) 2. CONSIDERATION OF REVISIONS TO SITE PLAN AT 904 HWY 15 SOUTH FOR HEADSTART PRESCHOOL BUILDING WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT AMENDED RESOLUTION NO. 13405) (d) CONSIDERATION FOR APPROVAL OF PUBLIC DANCE PERMIT AND TRANSIENT MERCHANT LICENSE FOR AMERICAN PASTIME BARBEQUE ON AUGUST 15, 2008 . (e) CONSIDERATION FOR APPROVAL OF SOLICITOR'S LICENSE FOR JEFFREY R. EARL TO SELL MEAT AND SEAFOOD CITY COUNCIL AGENDA —JULY 22, 2008 (f) CONSIDERATION FOR APPROVAL OF 34' ANNUAL ARTS & CRAFTS FESTIVAL TO BE HELD SEPTEMBER 12-13,2008, IN LIBRARY SQUARE AND SURROUNDING STREETS (g) CONSIDERATION FOR APPROVAL OF PARADE PERMIT FOR HUTCHINSON HIGH SCHOOL STUDENT ADVISORY COUNCIL ON SEPTEMBER 19, 2008, FOR HOMECOMING PARADE (h) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 7. PUBLIC HEARINGS 6:00 P.M. -NONE 8. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION OF HUTCHINSON AREA HEALTH CARE'S 2007 REPORT TO THE COMMUNITY — MARY ELLEN WELLS No action. am (a) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 08 -0507 — AN ORDINANCE ADDING SECTION 154.072 TO THE HUTCHINSON CITY CODE TO ESTABLISH REGULATIONS FOR A MIXED USE ZONING DISTRICT (SECOND READING AND ADOPTION) AND APPROVAL OF SUMMARY ORDINANCE (REFERRED TO PLANNING COMMSSION ON JULY 8, 2008) Action — Motion to reject — Motion to approve 10. NEW BUSINESS • (a) CONSIDERATION FOR APPROVAL OF REVIEW AND ACCEPTANCE OF 2007 FINANCIAL REPORT Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF IMPLEMENTING DOWNTOWN GATEWAY PROJECT Action — Motion to reject — Motion to approve (c) CONSIDERATION FOR APPROVAL OF ACCEPTING CHARTER COMMISSION RECOMMENDATIONS ON PROPOSED CHARTER CHANGES AND SETTING PUBLIC HEARING FOR AUGUST 26, 2008, TO CONSIDER PROPOSED CHARTER CHANGES Action — Motion to reject — Motion to approve (d) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13456 - RESOLUTION ESTABLISHING A MOSQUITO CONTROL BOARD IN THE CITY OF HUTCHINSON Action — Motion to reject — Motion to approve (e) DISCUSSION OF REMAINING 2008 CAPITAL IMPROVEMENT PLAN PROJECTS - NORTHEAST TRUNK STORM SEWER PHASE 3 (LETTING NO. 3, PROJECT NO. 08 -03) - SOUTH GRADE ROAD TRAIL (LETTING NO. 7, PROJECT NO. 08 -07) • - HUTCHINSON DAM DOWNSTREAM RIFFLE NO. 1 I (LETTING NO. 16, PROJECT NO. 08 -20) - LES KOUBA PARKWAY (LETTING NO. 17, PROJECT NO. 08 -22) Action — Motion to reject — Motion to approve 2 CITY COUNCIL AGENDA — JULY 22, 2008 (f) CONSIDERATION FOR APPROVAL OF SETTING CEREMONIAL EVENTS FOR HUTCHINSON • DAM REPLACEMENT, SCHOOL ROAD PEDESTRIAN UNDERPASS, WATER TREATMENT PLANT AND WASTEWATER TREATMENT FACILITY IMPROVEMENT PROJECTS Action — Motion to reject — Motion to approve (g) CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO DISCUSS PROPERTY ACQUISITION FOR THE NORTHEAST TRUNK STORM SEWER PHASE 3 PROJECT Action — Motion to reject — Motion to approve 11. MISCELLANEOUS 12. ADJOURN • 0 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JULY 8, 2008 CALL TO ORDER — 5:30 P.M. M ayor Cook ca e t e meeting to order. Members present were Casey Stotts, Kay Peterson, and Jim Haugen. Council Member absent was Bill Arndt. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Gerhard Bode, Peace Lutheran Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF JUNE 24, 2008 Motion by Haugen, second by Peterson, to approve the minutes as presented. Motion carried unanimously. 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. MOTOR VEHICLE MONTHLY REPORT FOR MAY 2008 2. HUTCHINSON FIRE DEPARTMENT MONTHLY REPORT FOR JUNE 2008 • 3. HUTCHINSON UTILITIES COMMISSION MINUTES FROM APRIL 30, 2008 4. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR MAY 2008 (b) RESOLUTIONS AND ORDINANCES RESOLUTION NO. 13442 — RESOLUTION FOR PURCHASE 2. RESOLUTION NO. 13443 — RESOLUTION ACCEPTING PLEDGED SECURITIES FROM CITIZENS BANK 3. RESOLUTION NO. 13444 — RESOLUTION AUTHORIZING CLOSING OF VARIOUS DEBT AND CONSTRUCTION FUNDS AND TRANSFERRING FUND BALANCES TO EXCESS BOND FUND 4. ORDINANCE NO. 08 -0506 — AN ORDINANCE VACATING UTILITY AND DRAINAGE ESEMENTS LOCATED IN KOTTKE COURT (SECOND READING AND ADOPTION) 5. ORDINANCE NO. 08 -0507 — AN ORDINANCE ADDING SECTION 154.072 TO THE HUTCHINSON CITY CODE TO ESTABLISH REGULATIONS FOR A MIXED USE ZONING DISTRICT (SECOND READING AND ADOPTION) AND APPROVAL OF SUMMARY ORDINANCE (c) CONSIDERATION FOR APPROVAL OF SHORT -TERM 3.2 MALT LIQUOR LICENSE FOR ST. ANASTASIA CATHOLIC CHURCH ON SEPTEMBER 6 & 7, 2008 (d) CONSIDERATION FOR APPROVAL OF ENGINEERING SERVICES AGREEMENT WITH BARR ENGINEERING COMPANY FOR DESIGN AND CONSTRUCTION SUPPORT FOR HUTCHINSON • DAM REPLACEMENT (e) CONSIDERATION FOR APPROVAL OF SUBDIVISION AGREEMENT FOR SOUTHWIND 2No �)(a) CITY COUNCIL MINUTES —JULY 8, 2008 ADDITION • (f) CONSF(FRATION FOR APPROVAL OF REVISED ASSESSMENT FOR SA -5086 — PISHNEY ALLEY — 617 4 AVENUE SW (LETTING NO. 4, PROJECT NO. 08 -04) — DECLARING ADEQUACY OF PETITION AND ADOPTING REVISED ASSESSMENT (g) CONSIDERATION FOR APPROVAL OF ON -SALE SHORT TERM 3.2 MALT LIQUOR LICENSE FOR THE MCLEOD COUNTY AGRICULTURAL ASSOCIATION ON AUGUST 13-17,2008 (h) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR KEVIN MESSNER DBA CORNERSTONE CONTRACTING (i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Item 6(b)3, 6(b)5 and 6(d) were pulled for separate discussion. Motion by Stotts, second by Peterson, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 6(b)3 had further discussion. Mayor Cook asked what the amounts are in the bond funds that are requesting to be closed. Ken Merrill, Finance Director, explained that the funds being closed are the 1984 library construction fund, Event Center construction fund, Fire Hall refunding debt fund, pool & rec debt fund, 2002C refunding bonds and former excess bond fund. These funds total S 1.4 million. The funds being transferred can be tracked separately. Motion by Haugen, second Cook, to approve Item 6(b)3. Motion carried unanimously. Item 6(b)5 had further discussion. Mayor Cook explained that discussion was held at the last meeting regarding the setback requirements. Mayor Cook also noted that there may be issues aesthetically. He • questioned if the Council is comfortable with the language in the ordinance and noted that perhaps the variance process would be better for specific properties. Council Member Haugen noted that Rebecca Bowers, Planning/Zoning/Building Director, had noted that staff has the authority to adjust the setbacks for safety reasons. Mayor Cook suggested tabling this item until Ms. Bowers returns from vacation to discuss further. Motion by Stotts, second by Peterson, to refer this item back to the Planning Commission for further discussion. Motion carried unanimously. Item 6(d) had further discussion. Mayor Cook inquired as to where the funds will he coming from to pay the additional engineering charges. Kent Exner, City Engineer, noted that an additional $7,000 is being requested for additional engineering services on the Crow River dam replacement pro ect. Mr. Exner explained the Barr Engineering expended more time than originally estimated, hence the additional charges. The funds will be paid from the project fund. Motion by Stotts, second by Peterson, to approve Item 6(d). Motion carried unanimously. 7. PUBLIC HEARINGS —6:00 P.M. (a) CONSIDERATION OF ISSUING ON -SALE INTOXICATING LIQUOR LICENSE TO FRATERNAL ORDER OF EAGLES LOCATED AT 1000 HWY 7 WEST Marc Sebora, City Attorney, explained that in April 2008 the City Council approved a club liquor license for the Fraternal Order of Eagles. Since that time, the Eagles would like to convert that license to a regular on- sale intoxicating liquor license. This will allow the licensee to serve to a broader clientele. Motion by Haugen, second by Stotts, to close public hearing. Motion carried unanimously. Motion by Peterson, second by Stotts, to approve issuing on -sale intoxicating and Sunday liquor license to Fraternal Order of Eagles. Motion carried unanimously. 2 5 (�� CITY COUNCIL MINUTES —JULY 8, 2008 (b) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2008 PAVEMENT MANAGEMENT PROGRAM PHASE 2 (LETTING NO. 5, PROJECT NO. 08 -05) — ADOPTING ASSESSMENT, ACCEPTING BID • AND AWARDING CONTRACT Kent Exner, City Engineer, presented before the Council. Mr. Exner provided an overview of the project which is mainly on College Avenue, Oakwood Lane, Hillcrest Road, an alley and Montreal Street. The project scope includes street rehabilitation, partial street reconstruction, mill & overlay and alley reconstruction. The total estimated project cost was $961,000. Financing for the project consists of city bonding and assessments. Bids were received today with the apparent low bidder bemg Reiner Contracting with a total bid of $491,529.06. Mr. Exner explained the formula used for the properties located in cul -de- sacs. Mark Jelkin, 1220 Oakwood Lane, spoke before the Council. Mr. Jelkin requested that Oakwood Lane be removed from this project as it wasn't part of the original capital improvement plan. Mr. Jelkin feels that the deterioration of the street is due to lack of maintenance. He feels that a street with higher traffic would benefit more than Oakwood Lane. Mr. Jelkin also requested that the City put aside future funds for maintenance of streets. Motion by Stotts, second by Peterson, to close public hearing. Motion carried unanimously. Mayor Cook noted that there is some major deterioration needs to be taken care of on Oakwood Lane. Kent Exner noted that at least 25% of Oakwood Lane needs to betaken care of. Other issues need to be addressed to correct problems as opposed to patching and chasing problems. General discussion was held regarding the pavement management program and how it identifies projects that need to be addressed in the most cost - effective way. Motion by Stotts, second by Cook, to adopt assessment, accept bid and award contract for 2008 pavement management program. Motion carried unanimously. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION OF 2009 VOICE OVER INTERNET PROTOCOL — TOM KLOSS, INFORMATION TECHNOLOGY DIRECTOR Tom Kloss, Information Technology Director, presented before the Council. Mr. Kloss explained that voice over internet protocol is a new phone system that takes the place of the Hutchtel Centrex system. The City would be managing its own phone system. The main advantage is that the Voice Over IP system has all of the capabilities of a managed system but with a lower cost. The total one -time charge to implement the project is $226,649.00. The yearly service fees would be $49,109.40 which would see a savings of more than $500,000 in 10 years. Ken Merrill, Finance Director, presented before the Council. Mr. Merrill explained that funding for this project would come from either the excess bond fund or another reserve fund. Mayor Cook suggested stretching out the payback period to utilize the funds. (b) PRESENTATION ON ESTABLISHING A MOSQUITO CONTROL BOARD —MARC SEBORA, CITY ATTORNEY Marc Sebora, City Attorney, presented before the Council. Mr. Sebora provided a presentation on how a mosquito control board can be established. A board can be established either by City Council Resolution or by a petition of 250 or more property owners and election on the question. If the election fails, there may be no re -vote for at least two years. Such board is made up of three uncompensated people and serves at the pleasure of the Council. Council Members may serve on a mosquito control board. Powers of the board include entering onto property to see if mosquitoes are breeding, taking steps to abate mosquitoes, cleaning up stagnant ponds of water to prevent breeding, spraying insecticides, purchasing equipment and employing people for abatement and entering into contracts for mosquito abatement. Funding for abatement may be Paid by levying taxes. The city can certify levies and collect monies as a separate tax. The city may issue • certificates of indebtedness ". Mr. Sebora also explained that the DNR must approve abatement plans affecting state lands and the abatement board must cooperate with state agencies and the University of Minnesota. An abatement program would probably be subject to levy limits. 5ta-) CITY CO UNCIL MINUTES —JULY 8, 2008 Council Member Peterson asked how having an abatement program provides benefit. Mr. Sebora explained • that residents would be able to see how much money is being spent on mosquito abatement as a separate line item on their tax statement. In addition, having such a board may alleviate some issues that the Council handles and delegates those duties to a board specific to mosquito control. Mayor Cook noted he thinks citizens should vote on establishing a mosquito control board. Motion by Stotts, second by Peterson, to direct Gary Plotz, City Administrator, to draft a Resolution establishing a mosquito control board. Motion carried unanimously. L1 (a) DISCUSSION OF FUTURE MAJOR CAPITAL IMPROVEMENT PROJECTS (FOLLOW -UP FROM JUNE 24, 2008) Mayor Cook noted that at the last meeting several projects were discussed, including the Industrial Park, Les Kouba Parkway, an aquatic center/ballfields, and the condition of the city's current infrastructure. Mayor v Cook provided a drawm� of the plans that the Gopher Campfire Club has put together for improvements to the sanctuary. The Club intends to make improvements inside of the fenced area. Council Member Peterson noted that the roadway needs to have improvements completed in order for the improvements to the sanctuary itself to be complete. Mayor Cook noted that he feels a buildup of the roadway is a needed improvement. Kent Exner, City Engineer, noted that he will put together some options and numbers for the next meeting. He believes it may have a higher price tag than may be perceived. Council Member Peterson asked that at least the boulders be set and the roadway delineated so that Gopher Campfire can put in the new fencing and start their improvements. Mayor Cook asked if having driving restrictions on the roadway in the Spring. would help with some of the issues. John Olson, Public Works Manager, explained that ruts and frost boils would still occur and traffic worsens the condition. Mayor Cook suggested waiting on putting numbers together until soil borings can be completed. • Skip Quade, Goppher Campfire Club, presented before the Council. Mr. Quade noted that a quote for new fencing should be obtained within the next couple of weeks. It was noted that a survey will need to be completed to determine where the property lines are. Betsy Price, 17614 240` Street, presented before the Council. Ms. Price is representing a committee working on the music festival that is coming to Hutchinson next summer. The festival is being held in West River Park over three days. The committee working on the festival is estimating approximately 2500 people will be in attendance and will be run similar to the Jaycee Water Carnival. Mayor Cook noted that he feels partnerships with the school district needs to be a priority for use of facilities. Second on his list is streets and infrastructure, third is the Industrial Park expansion, fourth is energy conservation, fifth is Gopher Campfire sanctuary improvements and sixth is the aquatic center/ballfields. Other projects are also important as well, or even mandatory, such as the Hwy 212 improvements. Council Member Stotts noted he feels this topic needs to be discussed at a workshop because it will take more detailed discussion. Motion by Stotts, second by Peterson, to set a Council workshop for August 12, 2008, at 4:00 p.m. to prioritize city projects. Mayor Cook asked Dolf Moon to review personnel issues should an aquatic centerfballfield facility be constructed. Mr. Moon explained that some areas would be maintained by contractors but the Council needs to keep in mind that as new projects are added, it could mean adding employees. 10. NEW BUSINESS •(a) CONSIDERATION FOR APPROVAL OF DEBT MANAGEMENT POLICY 6�� CITY COUNCIL MINUTES —JULY 8, 2008 Ken Merrill, Finance Director, introduced Steve Apfelbacher of Ehlers & Associates. Mr. Apfelbacher • presented before the Council. Mr. Apfelbacher provided a draft document of a debt management policy. The draft policy implements guidelines to determine the amount, structure and term of future debt for financing capital and equipment needs. The objective of the policy is to manage issuance of future debt so at a future date the City will not need to raise the property tax debt levy. Future debt would replace existing debt without an increase in the City's property tax levy of debt. Mr. Apfeblacher reviewed the analysis Ehlers & Associates used in putting together the policy. Gary Plotz suggested adopting this in a Resolution format so it could be easier indexed. Motion by Peterson, second by Stotts, to approve Resolution No. 13445, debt management policy. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP FOR JULY 22, 2008, AT 3:30 P.M. TO REVIEW THE 2007 ANNUAL FINANCIAL REPORT Ken Merrill, Finance Director, commented that the completed document and management letter is before the Council for their review prior to the workshop. Motion by Stotts, second by Haugen, to set City Council workshop for July 22, 2008, at 4:00 pm. to review the 2007 annual financial report. Motion carried unanimously. 11. MISCELLANEOUS Marc Sebora — Attorney Sebora noted that filing closes on July 15, 2008, to file for the open City CounciVMayor seats. In addition, an open house/for is being held July 9, 2008, at 6:30 p.m. for interested • candidates. Casey Stotts — Council Member Stotts noted that he has heard that a committee is forming to possibly put together a 4' of July celebration. Gary Plotz — Mr. Plotz noted the individuals who have filed for office currently: Mayor — Steve Cook; Council Member Seat 3 — Steve Sherman; Council Member Seat 4 — Raymond Norton Kent Exner— Mr. Exner provided updates on the water treatment plant, wastewater treatment plant, Hwy 15 Roundabout and the TH projects. Steve Cook — Mayor Cook noted that Gary Plotz's performance review needs to be scheduled in the near future. Motion by Peterson, second by Stotts, to set Gary Plotz's performance review for July 22, 2008, at 3:30 p.m. Motion carried unanimously. 12. ADJOURN Motion by Peterson, second by Stotts, to adjourn at 7:50 p.m. Motion carried unanimously. • • BID OPENING LETTING NO. &PROJECT NO. 08 -05 PAVEMENTIMPROVEMENTS July 8, 2008 at 10:30 am Present: Ken Merrill, Finance Director Kent Exner, City Engineer Melissa Starke. Recorder The Bid Opening was called to order at 10:30 a.m. by Ken Merrill. Mr. Merrill noted that the City Council reserves the right to reject all bids and to waive any informalities and irregularities. The reading of the Advertisement for Bids was waived and the following bids were opened and read aloud: Duininck Bros. Inc. Bid Price: $595,797.93 4086 th St., Po Box 208 Prinsburg, MN 56281 Knife River Bid Price: $536,825.44 4787 Shadow Wood Dr. NE Sauk Rapids, MN 56379 • Reiner Contracting Inc. Bid Price : $491,933.61 21541 Hwy 7 West Hutchinson. MN 55350 Wm Mueller & Sons Bid Price: $565,548.90 831 Park Ave. Hamburg, MN 55339 Closed: 10:35 a.m. Steven W. Cook Mayor �J ATTEST: Gary D. Plotz City Administrator 51)--�' Minutes Hutchinson Public Library Board Monday, April 28, 2008 is Members present: Kay Peterson, Guy Stone, Janet Vacek, Ann Vance, John Paulsen, Jack Sandberg, Pioneerland Library System representative, and Mary Henke, Ex -Officio Members absent: Abby Dahlquist and Yvonne Johnson The meeting was called to order by Ann Vance, Vice - President. Motion was made by Kay to approve minutes and seconded by Guy. Motion passed. Reports: Mary attended the annual Pioneerland Library System (PLS) Awards Banquet on April 16 which celebrated the 25m anniversary of the formation of PLS. There was a short business meeting followed by the former Western Plains Director Bob Boese speaking about the history of PLS. Jack Sandberg updated us on issues the PLS board is dealing with. His summary notes accompany these minutes. Old Business: National Library Week Author Visit Mary has heard good comments about Annette Atkins' presentation. There was a respectable attendance of 40. Mary will contact William Kent Krueger this fall for the 2009 National Library Week because he is popular. Replacement for Ann Vance on Library Board Mary reviewed former applicants from 2006, Emily Welles and Roger Vacek, who were not chosen at that time as well as several other suggestions. There is only one year left of Ann's term. Janet will contact Roger and Mary will contact Ems. The position opens in July 2008. Library Services to Seniors Guy offered to help with this project of outreach to seniors at assisted living sites. Joyce Aakre, the Oaks & Pines manager, Guy, and Mary will meet as • a subcommittee to brainstorm and develop suggestions. Transportation may be an issue. One proposal was to get the Trailblazer to make rounds and get people at several sites to and from the library for a 2 hour visit. We could serve refreshments in the meeting room. New Business: Books at Waiting Rooms at Hospital John suggested that providing books would be a good service. We could use books that are donated for the Friends of the Library book sales so we wouldn't have to be concerned about getting them back. The hospital may make a donation to start this. Mary will make inquiries. Election of Officers John volunteered to continue as President. John made a motion to nominate John as President, Guy as Vice - President, and Yvonne and Janet as Cc- Secretaries. The motion was seconded by Ann. Motion passed. Stolen DVDs Mary is working with the Police on the theft of about 68 DVDs. A list of the DVDs owned by the library was provided by PLS and Mary inventoried the collection to determine what was missing. In the future, only empty cases will be on the display rack and the DVDs kept behind the desk. Mary will keep us updated on progress of the investigation. The decision was made to skip our May meeting which would fall on Memorial Day. Our next meeting will be on Monday, June 23 at 4:30. John moved the meeting be adjourned with Guy seconding the motion. Meeting adjourned. Respectfully submitted, Janet Vacek, Co- Secretary • cok)1 Hutchinson Housing & Redevelopment Authority Regular Board Meeting Tuesday, June 17, 2008, 7:00 AM Minutes • 1. CALL TO ORDER: Chairman Casey Stotts called the meeting to order. Members Present: Becky Felling, LaVonne Hansen, Joel Kraft and Ruth Kimball. Staff Present: Jean Ward and Judy Flemming. 2. CENTER FOR ENERGY AND ENVIRONMENT AWARD PRESENTATION TO CASEY STOTTS AND JEAN WARD. 3. MINUTES OF THE HRA BOARD MEETING ON MAY 20, 2008 Chairman Casey Stotts asked if there were any corrections or additions to the May 20, 2008 Minutes. There were none, so the May 20, 2008 Minutes were approved as written. 4. FINANCIAL REPORTS a. Becky Felling moved to approve the Financials Reports. LaVonne Hansen seconded and the motion carried unanimously. b. Joel Kraft moved to authorize the payment to the City of Hutchinson for LIRA salaries and benefits. Ruth Kimball seconded and the motion carried unanimously. 5. PARK TOWERS a. Joel Kraft moved to set the Agency Plan Public Hearing Date for 7:30 AM, August 19, 2008 at the City Center. Becky Felling seconded and the motion carried unanimously. b. Joel Kraft moved to approve Resolution 408 -07, Disposition of .Activities Office's computer, monitor & printer and the Executive Director's computer. Ruth Kimball seconded and the motion carried unanimously. c. Jean Ward updated the Board on the Renovation Project: notice to proceed has been issued; the pre- construction meeting was June 11, 2008; waiting on the construction schedule. Some other improvements going on at Park Towers are: Landscaping, exterior caulking project and the ventilation assessment. d. Jean Ward reviewed with the Board the PHAS vacant unit turnaround report. Thirteen apartments through 5/30/2008; average unit turnaround is 3.23 days. 6. HHPOP UPDATE LaVonne Hansen moved to approve Rolling Meadows East loan 48830 for Scharpe contingent to Loan Review Committees approval. Ruth Kimball seconded and the motion carried unanimously. 7. SCHOOL CONSTRUCTION UPDATE a. Judy Flemming reviewed with the Board the bids for the sub - contractors for the school construction house. LaVonne Hansen moved to approve the lowest bidders. Joel Kraft seconded and the motion carried unanimously. b. Joel Kraft moved to authorize the Executive Director to execute the CRV Funding agreement, 4 -2008- 13 -CRV for the school house construction financing. Becky Felling seconded and the motion carried unanimously. 8. CITY CENTER DRAFT BUDGET Becky Felling moved to approve the Draft City Center Budget. Ruth Kimball seconded and the motion carried unanimously. 9. ADJOURNMENT There being no other business, Chairman Casey Stotts declared the meeting adjourned. • Re5orded by Jean Ward, HRA Executive Director Becky�elling, Secretary /Treasurer June 17, 2008 Minutes / Page I of I C MINUTES • HUTCHINSON PLANNING COMMISSION Tuesday, June 17, 2008 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Lynn Otteson at 5:30 p.m. with the following members present: Chris Kovacic, Christie Rock, John Lofdahl, Jim Haugen, Mike Flaata, Farid Currimbhoy and Chairman Otteson. Absent: None Also present: Rebecca Bowers, Planning Director, Kent Exner, City Engineer, and Deb Crooks, Permit Technician. 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA a) Consideration of Minutes dated May 20, 2008. Mr. Currimbhoy moved to approve the consent agenda as submitted. Seconded by Mr.Lofdahl. The consent agenda was approved unanimously. 4. PUBLIC HEARINGS • a) CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF A BUILDING TO HOUSE A CAR DETAILING BUSINESS LOCATED IN THE I/C (INDUSTRIAL COMMERCIAL) DISTRICT AT 205 MONROE STREET S.E., REQUESTED BY SCOTT HAAG Chairman Otteson opened the hearing at 5:48 p.m. with the reading of publication #7689 as published in the Hutchinson Leader on June 5, 2008. Ms. Bowers commented on the request and the following staff recommendations: 1. A certified property survey is required before a building permit will be reviewed. The survey shall clearly identify dimensions and setbacks for the building, parking, and driveway, and identify elevations and drainage direction on site. Review and approval of the site plan is required by the City Engineer and Planning Director before construction. 2. Screening with fencing or plantings of trees or shrubbery along the west property line is required on the subject property to screen from residential property. Screening shall be provided on private property and not on the public right of way. Screening shall meet the requirements of section 154.115. The landscaping plan shall be approved by the City Forester prior to approval of a building permit. 3. The driveway and parking area must be paved with bituminous or concrete. 4. The applicant shall provide a minimum of four off street parking spaces to • accommodate additional vehicles on site. All parking and car detailing must b (9-0 Minutes Planning Commission —June 17, 2008 Page 2 be conducted on the subject property and no servicing of vehicles or on- street parking is allowed due to the impact to adjacent residential properties. 5. Water and sewer service lines must be from Monroe Street and not Second Avenue. The owner will be responsible for the restoration of the street. 6. One access onto Second Avenue is permitted, with a maximum driveway width of 24 feet. The existing driveway must be removed and restored if the driveway is relocated. The location and design of the driveway must be approved by the City Engineer prior to construction. 7. An MPDS permit and erosion control will be required prior to any construction. Dave Rupp, 215 Monroe St., questioned the line of trees which he planted approximately 20 years ago and the chain link fence to the north. He asked If the bushes will need to be replaced or will the fence or landscaping shield his property? Ms. Bowers explained the landscaping will be on the left side or the commissioners may ask for additional screening while noting the aerial photos displayed were not exact. Mr. Rupp did state he would be willing to work something out with the owner. Chairman Otteson explained a survey will be required and then property lines would be defined as to moving existing bushes. Mr. Rupp offered to work with the landowner on this item. Mr. Lofdahl commented it was good to see the neighbors working together on these types of issues. Mr. Haugen made a motion to close the hearing. Seconded by Mr. Kovacic. The hearing closed at 5:52 p.m. Mr. Lofdahl made a motion to recommend approval • of the request with staff recommendations. Seconded by Ms. Rock, the motion carried unanimously. This item will be placed on the City Council consent agenda at their meeting held June 24, 2008, in the Council Chambers at 5:30 p.m. b) VACATION OF EASEMENTS AND PRELIMINARY AND FINAL PLAT OF RIVERPOINTE VILLAS (FORMERLY KOTTKE COURT) SUBMITTED BY HAGEN BUILDERS Chairman Otteson opened the hearing at 6:06 p.m. with the reading of publication #7689 as published in the Hutchinson Leader on June 5, 2008. Mike Hagen, Hagen Builders, explained how driveways were kept smaller and the re- platting eliminated hardcover over all. There was discussion on the street, snow removal, and fire hydrant access. Staff stated that this is an existing private street and snow removal would be the responsibility of the homeowners association. The applicant provided information on past experience with snow removal in the development and snow storage areas. The Commission recommended that it be noted in the recorded documents that these are private responsibilities so future residents are aware. Staff stated that a statement can be added to the Subdivision Agreement. The Commission discussed the importance of keeping the 20' easement clear in the center of the development in order to prevent future problems with getting pond maintenance equipment down to the stormwater pond. The applicant stated he has worked with the City Engineer to reduce the hardcover of the development by reducing the private • drive width and combining the driveways (P (a Minutes Planning Commission —June 17, 2008 Page 3 Chairman Otteson asked whether that has impacted the neighbor to the south. • Mr. Hagen answered there is a high berm with trees to which they will be cutting in a retaining wall and adding trees to screen. Mr. Exner commented that the City is happy with how the snow removal went and by widening driveways it works better. Mr. Flaata had questions regarding the private streets and Ms. Bowers suggested adding an additional insurance. Mr. Hagen explained the main reason for the vacation was to have a secondary access. Chairman Otteson expressed to Mr. Hagen he would not be able to build anything in that area and Mr. Hagen confirmed he would not be. Ms. Bowers commented the conditions recommended by staff for the current request have been added to the previously approved conditions that are still applicable, as stated below: 1. The plat must be recorded at McLeod County before any building permits will be issued. The plat name will be revised to "RiverPointe Villas" per the applicant. 2. The setbacks for the development shall be 10' from the front lot line, 8' from the rear lot line, and 6' from the side lot line. Setbacks shall be measured from the unit lot line. A minimum 50' structure setback is required from the ordinary high water level. 3. The applicant shall verify the face of wall location and elevations of the retaining wall on the north side of the development, including the elevation of the top and bottom of the wall. 4. The applicant shall verify the proposed drainage along the north property line. If an appropriate drainage swale is not feasible between the wall • and the northerly lots then necessary drainage facilities such as draintile inlets and piping shall be constructed. 5. No decks, porches, or patios will be allowed outside the unit lots on lots 1- 4, Block 1, to allow property drainage along the wall. Decks, porches, or patios may be allowed within the unit lots of lots 1 — 4, Block 1, subject to meeting the 8' setback to the unit lot line. 6. Grills will not be allowed where there is a roof above the open deck area. 7. It must be disclosed to prospective buyers that City owned areas across the river are heavy industrial properties, including HATS facility, compost site, and a training and shooting range. 8. Fees shall be paid prior to issuance of building permits and as required by the subdivision agreement in effect. 9. All conditions of the Preliminary and Final Plat and subdivision agreement shall remain in effect, unless specifically revised by the City. 10. No building improvements, egress window wells, patios, trees, shrubs or other additions are allowed in the drainage and utility easements, unless specifically exempted by resolution. 11. The final design and location of the retaining wall along the south property line is subject to approval of the City Engineer. 12. Construction of mailboxes and a maintenance shed on commonly -owned lot 15, block 1, may be allowed, subject to approval of a building permit. 13. An updated subdivision agreement shall be entered into between the City and the property owner. The applicant shall record the agreement with the final plat and provide documentation of recording to the City prior to • issuance of any additional building permits. &13 Minutes Planning Commission — June 17, 2008 Page 4 • A resident at 1379 Jefferson had questions regarding the split rail fence and the access coming into the driveway and garage. After Mr. Hagen's explanation he no longer had concerns. Mr. Lofdahl stated the retaining wall on the north was discussed earlier. Ms. Bowers explained she had spoken with some of the neighbors earlier and addressed their concerns also and at this time there were not objections. Mr. Currimbhoy made a motion to close the hearing. Seconded by Ms. Rock. The hearing closed at 6:09 p.m. Mr. Haugen made a motion to recommend approval of the request with revised staff recommendations 1 -11. Seconded by Mr. Kovacic, the motion carried unanimously. This item will be placed on the City Council consent agenda at their meeting held June 24, 2008 in the Council Chambers at 5:30 p.m. c) VARIANCE TO ALLOW A REAR YARD SETBACK OF 10 FEET WHERE 15 FEET IS REQUIRED FOR A GARAGE ADDITION AT 506 GLEN STREET S.W. REQUESTED BY GREG AND CARLA WEGNER Chairman Otteson opened the hearing at 6:15 p.m. with the reading of publication #7689 as published in the Hutchinson Leader on June 5, 2008. Ms. Bowers displayed the drawing of the garage and how it would look. She stated the staff reviewed the request and made the following recommendations: • 1. The standards for granting a variance have been met, including the finding of undue hardship and uniqueness due to the orientation and placement of the home on the lot that created a small rear yard area that would not allow construction of the addition within setback requirements. The characteristics of the property were not created by the applicant and the proposed garage addition would not alter the character of the locality. 2. Maximum driveway width allowed at the right of way is 24 feet. 3. Maximum lot coverage shall not exceed 50 %. Chairman Otteson asked about the small shed remaining in the same place. Mr. Lofdahl questioned the 6' setback for accessory buildings and why is it less than an attached garage? Ms. Bowers explained. Greg Wegner, 506 Glen St., would like to move the proposed garage addition so that the door would face the backdoor. Chairman Otteson asked when the addition will be started, due to the fact Mr. Wegner's job has changed he may wait to begin the project with a tentative start in 2009. Ms. Bowers explained within a year he will have to apply for a permit. Mr. Kovacic made a motion to close the hearing. Seconded by Mr. Flaata. The hearing closed at 6:17 p.m. Mr. Currimbhoy made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Haugen, the motion carried unanimously. This item will be placed on the City Council consent agenda at their meeting held June 24, 2008 in the Council Chambers at • 5:30 p.m. 6 (p)3 Minutes Planning Commission —June 17, 2008 Page 5 d. CONDITIONAL USE PERMIT TO ALLOW A TOWING BUSINESS IN C-4 • (FRINGE COMMERCIAL) DISTRICT LOCATED AT 1203 MAIN STREET N. REQUESTED BY GORDON EVENSON, 1 ST CLASS TOWING, APPLICANT AND CALVIN HANSEN Chairman Otteson opened the hearing at 6:26 p.m. with the reading of publication #7689 as published in the Hutchinson Leader on June 5, 2008. Ms. Bowers reviewed the site location and the future roundabout project along with the fact that there are not services to the site as it is. Sewer and Water services will not be available until Labor Day or later. She reminded the commissioners in reviewing the CUP, the Commission shall consider if the request meets the following standards: (a) The proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) The proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) The proposed building or use will be designed, arranged and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. • Ms. Bowers reviewed photos of the site and commented on the following staff recommendations: 1. The property owner shall hook up to City water and sewer services within 30 days after service is available 2. No occupancy of the building is permitted until water and sewer services are into the building. 3. The parking lot must be paved by November 1'. (Planning Commission feedback requested) 4. The applicants shall provide proof of the driveway access agreement from North High Drive across the Outpost property. 5. Screening from residential districts is required to meet the requirements of Section 154.115. A fence permit must be applied for and approved before the fence is constructed. Gordon Evenson of 1s' Class Towing stated that Barb DeMars from Rental Locators has been representing the owners in their negotiations. According to Ms. DeMars, the owners will be painting both the interior and exterior of the building when weather permits. A bathroom will be installed when sewer and water become available, again it depends on timing of sewer access. Mr. Evenson plans to move fence in from another location it is a 6' wooden fence. The tree line along the property is mature and Mr. Evenson feels that it is tall enough since the only homes are on the east side which has a dense tree line. • Chairman Otteson asked if the fence is painted or stained. Mr. Evenson said right now there is a water proof coating, the fence was originally built as a v`Y Minutes Planning Commission —June 17, 2008 Page 6 temporary fixture. Mr. Lofdahl asked if the previous impound lot by the airport • was required to be paved. Mr. Exner answered yes. Mr Lofdahl recommended staying with 8 ft fence. Chairman Otteson wanted to be fair across the board. To be fair to all an 8 ft fence should be used. The Commission found that an 8' high fence is warranted for this site and recommended that he add a 2' panel above the 6' fence. He also proposed a 100 x 75 foot fence with the possibility of increasing the size in the future depending on business. Currently, the fence is 50 x 100 feet which makes it difficult to move vehicles around. Chairman Otteson stated to have an impound lot security is necessary. Mr Evenson will have security cameras installed. Chairman Otteson brought up paving. Mr. Evenson said he was not sure of regulations but the only places he plans to park vehicles will be in the fence. He does not plan to pave the impound lot, however paving the other areas would be up to the property owner. After discussing the paving issue at length, the Commission concluded that some paving of the site should be required, especially for the entrance, drive aisles, and to provide a paved area for some parking spaces. As a paving plan was not available, a condition was added to require staff approval of the plan. Mr. Lofdahl mentioned the staff paving recommendation. Mr. Evenson stated the owner has contacted the city, however at this time he does not know what has been discussed. Ms. Bowers reported Ms. DeMars did call the owner who is • willing to pave part but the expense is high. Mr. Evenson asked whether the office parking or impound has to be paved. The existing ordinance does lend itself to interpretation per Mr. Exner. The Commission discussed access to the site and the driveway easements. Staff stated that the applicant will need to verify that the private easement is in place and provide a copy to the City. After the roundabout is constructed, a median will restrict traffic on Hwy 15 to a "right in, right out" access. Mr. Haugen asked Ms. Bowers about the extent of existing bituminous for both the subject property and the Outpost and whether the driveway is shared. Mr. Evenson said the owner of the Outpost told him part of the paved drive is shared. Mr. Lofdahl commented when the roundabout is constructed that would be the time to address pavement. Mr. Exner suggested that would be the time for the owner to work with the contractor. Mr. Lofdahl made a motion to close the hearing. Seconded by Mr. Currimbhoy. The hearing closed at 6:45 p.m. Mr. Currimbhoy made a motion to recommend approval of the request with staff recommendations 1 -5 changing number 3 to read "The following areas are required to be paved by November 1": the west driveway and entrance to connect to the existing paving on the Outpost property, a customer parking area in front of the office building, and a drive -aisle into the impound lot. A paving plan and flatwork permit shall be approved by the City Engineer and Planning Director before paving begins." Seconded by Mr. Kovacic, the motion carried unanimously. This item will be placed on the City Council • consent agenda at their meeting held June 24, 2008 in the Council Chambers at 5:30 p.m. Lo to J3 Minutes Planning Commission —June 17, 2008 Page 7 • Chairman Otteson asked if they could recommend painting due to unsightly appearance in a very high visibility area which she would like to have noted. She feels there are a lot of requirements that the owner needs to address e. ZONING ORDINANCE AMENDMENT TO CREATE MIXED USE DISTRICT (Tabled from May meeting) Chairman Otteson opened the hearing at 6:57 p.m. with the reading of publication #7689 as published in the Hutchinson Leader on June 5, 2008. Ms. Bowers reviewed some of the items discussed last meeting, including changing the front lot building setback to 10 feet with a variance required for anything less than that. Mr. Exner asked the Commission to please keep in mind the sight lines. Ms. Bowers explained this is the next implementation step for the Highway 7 Corridor Study to create a Mixed Use Zoning District. The purpose of the mixed use district is to provide areas that allow a mix of compatible uses, such as commercial, retail, office, and entertainment uses, with residential uses in locations with nearby amenities for pedestrians. She stated the Mixed Use Ordinance includes permitted uses, conditional uses, and accessory uses along with lot and setback requirements. The district provides a number of permitted uses that would be compatible with residential uses, concentrating on smaller scale retail, personal services, offices, multi - family residential and multiple use • buildings. A few conditionally permitted uses are included, where additional review is recommended. The mixed use district would provide new options for property owners and developers that are not currently allowed by current zoning districts. The benefit of a mixed use district is that it allows multifamily residential to be located close to commercial businesses, services, and workplaces, which provides opportunities for residents to walk or bike to nearby amenities. Chairman Otteson said she would like to address that on a case by case basis. Mr. Lofdahl gave the example of the Hutch Utilities building and the close set back. Chairman Otteson suggested looking at some other sites and amend comprehensive plan to include other areas. Mr. Kovacic suggested some outside finishes do not cost more but are architectural finishes - and he would like more information or examples. Chairman Otteson stated she would like a display or information on materials available to make a better decision. Mr. Flaata voiced his concern about making the restrictions loo strict which could drive business to build outside the city limits. Mr. Haugen sited examples of metro communities who all have design standards but communities to the west of the metro area do not. Design standards have to be done before the applicant comes in the door. Ms. Bowers recommended design stamclards in the mixed use area. Chairman Otteson would like Ms. Bowers to present information on other design standards. Ms. Bowers suggested putting it on the work plan for 2009. She explained how a community typically initiates design standards. • Chairman Otteson would like to update the comprehensive plan and design 6 Lam Minutes Planning Commission —June 17, 2008 Page 8 standards. Mr. Exner explained there are plans to review requests for proposals • to update the comprehensive plan, transportation and park plans in 2009. Mr. Kovacic made a motion to close the hearing. Seconded by Mr. Flaata the hearing closed at 7:23 p.m. Mr. Currimbhoy made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Kovacic the motion carried unanimously. Chairman Otteson stated this item will be placed on the City Council consent agenda at their meeting held June 24, 2008, in the Council Chambers at 5:30 p.m. 5. NEW BUSINESS a. SITE PLAN SUBMITTED BY ROBERT WENDORFF FOR DEVELOPMENT OF PROPERTY LOCATED AT 6 FRANKLIN STREET N.W. FOR CONSTRUCTION OF A INSURANCE BUILDING AND DENTAL CLINIC Jim Haugen removed himself and is abstaining from discussion on this item. Ms. Bowers explained a "One -Stop Shop" was held on May 15, 2008, to review the site plan and provide feedback to the applicant. The applicants have addressed the issues identified by staff. She stated planning staff recommends approval, subject to the following findings and recommended conditions: 1. The proposed building and site improvements shall comply with the � to\3 standards of the C3 district and the Zoning Ordinance. 2. A certified property survey is required before a building permit will be • reviewed. The survey shall clearly identify dimensions and setbacks for the building, parking, and drive aisles, and identify the proposed drainage direction and grading. Review and approval of the final site plan is required by the City Engineer and Planning Director before construction 3. The location of nitrous gas storage shall be identified on the building permit and meet applicable setback requirements. If located outside, the tank shall be fully screened and secured. 4. Driveway access is limited to one access off Washington Ave. and the alley access. 5. Final landscape plans shall identify the size and species of the plantings and shall be approved by the City Forester. 6. SAC and WAC fees will be calculated per fixture unit and due at the time of building permit. 7. All signage shall meet the requirements of the C -3 district. Sign permits are required prior to installation of the signage. 8. Exterior refuse collection area must be fully screened. 9. Exterior lighting must be shielded and shall not cause glare to adjacent properties. 10. Approval of a MPDS permit and erosion control are required prior to construction on site. 11. The property owner will be responsible for replacement of the sidewalk, street, and alley and for any damage to public infrastructure resulting from construction. • 12. Fire sprinkling of the basement is required. Fire Dept. staff recommends sprinkling the entire building and installing a Knox Box. � to\3 Minutes Planning Commission —June 17, 2008 Page 9 • The Commission asked if the existing house would be moved. The applicant stated they expect the house to be moved and have had several inquiries from interested parties. There was discussion on paving the alley. The City Engineer stated that the property owner could petition with adjacent property owners for the alley to be paved. The Commission discussed the City's plans to pave existing gravel alleys and stormwater impacts. Staff stated that it would be desirable to pave the alleys, however the City's priority is to repair streets first. The applicants plan is to break ground this Fall. Mr. Lofdahl made a motion to recommend approval of the request with staff recommendations. Seconded by Ms. Rock, the motion carried unanimously. This item will be placed on the City Council consent agenda at their meeting held June 24, 2008 in the Council Chambers at 5:30 p.m. 6. OLD BUSINESS 7. COMMUNICATION FROM STAFF Notice of two city council positions open this year. If anyone was interested they need to file by July 15. To do so just contact Gary Ploz or Melssa Starke. • 8. ADJOURNMENT Mr. Lofdahl commented on how beautiful the Downtown Hutchinson and the new bridge were. There being no further business the meeting adjourned at 7:28 p.m. • ( 0 0 0 Planning, Zoning, and Building Dept. Monthly Report June 2008 Building Department Permit Activities Planning, Zoning, and Building Department — Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in June Park Silver Week Of Hutchinson Towers Lake Glencoe Brownton Stewart 6/2007 _"ar to'O' Total Number Inspections 258 187 785 Building Permits Issued by Type Compared to 6/07 -- N — umberof Number of Permits & Valuation Permits & Valuation Year to Date Number Permits & Valuation Commercial new 1 -$55,000 0 0 Commercial Additions/ Remodels 11 - $623,000 15 - $1,131,400 41 - $2,932,225 Industrial new 0 0 0 Industrial Additions/Remodels 0 1 -$65,000 — 1 -$65,000 – Fire Sprinkling 1 -$3,960 1 -$13,100 9 - $240,706 Total New Residential Units (Single Family, twins, townhomes) 3-$386,000 3-419,000 9 - $1,226,000 Residential misc. (additions, repairs, remodels, etc 19-$89,600 7 - $1 — 68 - $371,800 Set fee permits (reside, reroof, window replacement, misc.)* 62 104 281 Subtotal Building Permits: $1,157,560 $1,729,200 $4,835,731 Mechanical 21 - $214,350 17 - $133,400 95 - $496,854 Plumbing* 14 7 44 Signs* 4 5 33 Total Permits issued and valuation 136 – $1,371,910 160 - $1,862,600 590 - $5,332,585 * Set fees not included in valuation I Planning, Zoning, and Building Department — Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in June Park Silver Week Of Hutchinson Towers Lake Glencoe Brownton Stewart 6/2-6/6 311 189 83 150 63 78 6/9-6/13 279 192 78 151 54 89 6/16-6/20 322 181 98 166 77 85 6/23-6/27 273 180 92 138 64 74 6/30 55 39 14 31 12 18 Total 1240 781 365 636 2701 347 Total Meals Served in June - 3,639 W ing, Zoning, and Building Dept. • Monthly Report for March 2008 Page 2 2008 Building Permit Activitv Compared to Same Period 2007 S L Planning and Zoning Monthly Activities MonthNear: June 2008 • Activity Permits Issued Additional Info. - Zoning Review of Building Permits b 7/14/08 Same neriod 2007 Building Permits 649 633 - Zoning -Planning/Zoning Applications Provided 4 Total 2007: 858 New Homes 12 units 19 units Planning Commission Applications Reviewed and Processed 5 Total 2007: 32 units Total Construction Valuation 10.5 million 9 million (doesn't include se! fee permits — reroofs, residing, etc.) 6 S L Planning and Zoning Monthly Activities MonthNear: June 2008 • Activity Number Additional Info. - Zoning Review of Building Permits 30 Review of Sin permits 4 - Zoning -Planning/Zoning Applications Provided 4 - Planning/Zoning Predevelopment Meetings/ Potential Applicants Assisted 6 HAHC property, Meredith Dev., Golf Course properties, proposed new buildings, etc. Planning Commission Applications Reviewed and Processed 5 Plus continuing discussion on mixed use zoning district ordinance Joint Planning Applications Reviewed and Processed 0 July meeting cancelled Zoning Enforcement Letters and Zoning Compliance Letters 6 Misc. Meetings Attended 23 Other Special Activities: Submitted challenge of 2007 population/household estimate to State Demographer's Office. Participated in grant interview with Mardag Foundation for $18,000 grant application for Evergreen Senior Dining kitchen project. Sent letters to cities that utitilize the regional kitchen to request funding assistance with equipment replacement project. G:\BUILDINGUnonthly reports\2008\PBZ- 6.2008.doc L� _ 2008 CITY OF HUTCHINSON FINANCIAL REPORT LVVV LVVV LVVV _ _ _ _ JUNE 2007 2008' 2008 2008 MONT DA EA cTuALi JUNE REVE NUE REPORT- GEN --- - JUNE JUNEi _ YEARTO _ ADOPTED, BALANCEPERCENTAGE _ YTDI MONTH: 39,121.20 BUDG ETI REMAINING USED 5 51. 62% L 002 CITY ADMINISTRAT _ 003 ELECTIONS 168,938.31 71 �I __ _ 184,307.75 - - -- � 1. 7 6 - 7.806.0 8 1,900 8 3 1, 3,9 93,000.00 2,092,129.70 19,763 -00 619,645.00 LICENS _ .__ _ 34 36000 ! 44 768.48 56,300.00 11,531.52 __4_7 7952% _ 30,31°,6 PERMIT FEES_ _ 121,786.381 2 __ 101, 336,180.00 234,267.72 3.79 - IN TERGOVERNMENTAL REVENUE _ 126,658.28 42,332.05 98,735.80 2,604,741.00 2,506,005.20 —_� � CHARGES FOR SERVICES 685,900.94 119,200 -08 704,969.78 1,778,074 1,073,104.22 39.65 °k _ FINES & FORFEITS 23 ,182.75 ! 3,12982 17, 707.15 45,000.00 27,292.85 39.35% INTERE 32,975 00 419.45 4 7,834.41 70,000.00 117,834.41 - 68.33% I REIMB U_R S E_ME_N_TS_ _ 116,662.57 _ 1 88,095.48 _ _ r 256,764.75 402,950.00 146,185.25 63. 72%1 . TRANSF ER S _ 2 2,751.86 392,561.96 1,911,573.00 1,519,01 20.54% SURCHARGES - BLDG PERMITS 65.45 994.40. 2,492.89 1,000.00 1,492.89 249.29 °k� F UND BA LANCE _53_74% 116 SAFETY COMMITTEE 9,116.47 ! 17 3,266, 45 17,102.54 10,000.00 10,000. 0 -00 % T OTAL 45.58 °h. 3, 155,934.191 2,188,116.05 3,472,948.981 11,208,818.00 _ 7,735,869.021 30.98 % _113,347.62 229,1 21.64 14,010,24 39,483.13 122,756.34 262,295.89 1 4 72,046.00 1,495,563 -001 I 151,0680 ,0 20 9,750.11 714, 86,461461 48 .48 55.57 °A 722382.57] 122,257.0 781,16634 0 CITY BUILDI 1 HALL BUILDING 62,743.82 i 12,243.21 64 606.52 - 201 52 .23 % 42 PAR K/REC ADMINI STR 202 RECREATION 102,26182 114 336 29 13613 32 243.91 107865.8 - 120 899.5 214,162.00 106,296.19 2 0081 CITY OF HUTCHINSON FINANCIAL REPORT _ — EN EXPENSE REPORT - G LVY� -- --- -J YTDI ___ ._ ". LVVV LVVV LVVV JV ILL PERCEN A BUDGETT� MONT DA EA cTuALi _ _ REMAINING 7 00 AYOR & CITYC OUNCIL 39,121.20 2, 930.42 25,652.31 49,695,00 24,042.69 51. 62% L 002 CITY ADMINISTRAT _ 003 ELECTIONS 168,938.31 71 25,787.65 __ _ 184,307.75 357,781.00 173,473.25 _ _ 51.51% 21 1 31,923.58 1 ,1 1 0 . 0_3 283,694.72 19,763 -00 619,645.00 18,652.97 335,950.28 _ 5.62% 45.78 °h _ 004 FINANCE DEPARTMENT 266,667.10 005 MO TOR VEHICLE 103.817.96 16,798.25 108,813.42 205,898.00 97,084_ 52.85 °A 006 AS 54,90 0.00 54,900.00 0.00% 1 007 LE 85.996.09 13,358.79 89,084.06 211,944.00 12 2,859.94 42.03 °k 008 PLA NNING _ _ 83,105.96 11 , 40 2.85 - 8 0,561.40 160,624 -00 80,062.60 50.16 °A 0 09 INFORMATION SERVICES 121,274.20 17,332.87 123,661.49 280,1 156,525.51 44.14% _ 110 P OLICE DEPA _ 1,387,838.17 203,688.58 1,416,051.35 3,084,86L00 1,668,809.65 45.90% 115 EME RGENCY MA NA G EMEN T 9,954.30 110.67 10,2 11.32 - -- 19,000 -00 8,786 -68 __ _53_74% 116 SAFETY COMMITTEE 9,116.47 ! 17 3,266, 45 17,102.54 9,285.65 160,1 20,370.00 11,084.35 45.58 °h. 120 FIRE DE PARTME NT _ 465,01100 283,768.00 304,855.58 161,011.66 34.44_% - 43.26% 130 PRO TECTIVE INSPEC - 150 E NGINEERING _113,347.62 229,1 21.64 14,010,24 39,483.13 122,756.34 262,295.89 1 4 72,046.00 1,495,563 -001 I 151,0680 ,0 20 9,750.11 714, 86,461461 48 .48 55.57 °A 722382.57] 122,257.0 781,16634 0 CITY BUILDI 1 HALL BUILDING 62,743.82 i 12,243.21 64 606.52 - 201 52 .23 % 42 PAR K/REC ADMINI STR 202 RECREATION 102,26182 114 336 29 13613 32 243.91 107865.8 - 120 899.5 214,162.00 106,296.19 _ 50.37 222,070,00 101,170.42 203 SE NIOR CITIZEN CENTER 204 CIVIC ARE NA _ 205 PA RK DEPARTMENT 206 RECRE ATION BUILD_ I N G & PO 39,521.48 150,470.931 377,301 22 77,793 45 6 13,095 - — 77,488.00 1 15,555.2 40 162,01 431,204.80 7 0,351.00 3 1 308,23 _ 146,219.98 879,818.00 448,613.20 5 62 55 � 49.01% 137,216,00 63,254.45 53 % I 207 EV ENTS CENTER 208 EV ER_G_REE_N BUI �' - _ 1 5,691 44 1_7 ,810.81 601.66 i _ _73,961.55 128,87 0.58` 6,259.79 _243,354.00 _ - 15,600.00' 114,483.4 9,340.21 5296 % _4 0.13 % 250 _LIB 301 C EMET ERY _ 85,401.93 38,464.82 1 88,085.84 1 99,512.16 46.95 16,397.55 60,89353 144,736.00 63,842.47 4 2_ .0 7 %! 310 DEBT S ERVICE 3 AIRPORT ___ _ 350 UNA LLOCATED GENERAL EXPE TOT _6_7,0_4 42,523 -62 235,557.01 4, _ 5 ,15T93 6 772,089,09 51,7 154,885.27 5,150 451.36 _99,349.00 _ 47,570.54 1 ~ _ % ' 734 11 ,208 81_8.00 579,314.73 I 6:659,M6.64 F 21.10% 45.95% • W U)5 2008 C CITY OF HUTCHINSON FINANCIAL REPORT — ' JUNE T _ —�_ 2 ,RE VENUE REPORT- GENERAL � ACTUALi JUNE Y YEAR TO A ADO PTED _ __BALANCE PERCENTAGE I Year to Dat _ M ONTH D DATE ACTUAL B BUDGET R REMAINING U USED _ M 1,787,806.08 _ 1,90 0,870 301 1 1,900,870,30 3 3,993,000.00 1 1 2,092,129.70 4 4 7.61% LIC ENSES'. _ 34,698.14 f _ 1 5 6,300.00 1 11,531.52 7 79.52%1 _ 3 121,786.38 2 29,962.6 1 __44,76_8.48_ 5 336 2 234,267.72 _ 3 INTERGOV REVENUE 1 _ 1 1 42,332.05 9 98,735.80 2 2,604,741.00 2 _ 3 3.79 %I 'CH ARGES FO _ 685,90 119,200 -08, 7 7 04,969.78 j 1 1,778,074 -00 1 1,073,104.22 3 _ 3 'FINES 8 F ORFEITS _ 6 ( 45,00 _ _ 27,292. 3 39 -35% 1 116 ( _ 4 402,950.00 1 146,185.25 6 _ 8 292,148.60 2,751.861 3 392,561.96 1 1,911,573. _ _ 1,519,011.04 1 10 14 SU -BLDG PERMITS 65.45 994.40 _ _ 2,4 1 1,000.00 ( (1,492.89 FUND B ALAN CE 0. 0.00 0.00 1"000.00 1 TO3.155,934.1 10,000.00 -__ 2,188,11 3,472,948. 11, 208,818.00 _ 7,735,869.02 TOTA L_. 20 ' RE PORT - GENERAL - _� JUNE - JUNE��i YEART� ADO PTE� BALAN CEPERC ENTAGE JUW JUNE _ _ l _ 200 - 007 _ SUMM ARIZ I ED � _ YTD MONTH DATE ACTUAL, BUDGET REM USED ; ne er al Govt 1 � 932,380.04 131,992. 961,491.70 111,505.00 L 1 ,150 , 013.3 0 45.54 %I Parks 8 Recreation _ I— - 1 278,080 2 6 1 _ 2 11,216 4_1 1 220 371.62 2 423 00 2 924,146 77_ 53.0 Streets 8 Alle s _ 951,504 21 _ 161 740 14'� 1 043 462.23 1 00� __ _1,202,771.38 50.36A Miscel laneous _ _ 206663.73 _ _ 24.79A -- a TOTA�,996, 429.15 77 2,089. 09 5,150 11,208,81 6,058,366.64 45.9 % I I • W k7 5 • W k7 5 • 16- Jul -O8 Institution Description Interest Rate CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT June 30, 2008 Date Date Of Of Purchase Maturit Smith Barney FNMA med 5.53% 9/24/2007 9/25/2014 step up Smith Barney FFCB C 5.00% 4/18/2008 4/23/2018 Smith Barney FHLB C 4.500% 4/28/2005 10/28/2008 Smith Barney FHLB C 4.750% 1/30/2008 1/30/2015 Smith Barney FHLM -C 4.125% 6/3/2008 6/3/2013 Smith Barney FHLM -C 5.000% 12/12/2007 12/12/2014 Edward Jones FHLB 3.50% 3/26/2008 3/26/2012 Wachovia FHLB 4.25% 3/3/2008 3/3/2015 Wachovia FHLB 5.00% 12/12/2007 12112/2017 Wachovia FHLB 4.000% 3/27/2008 03/27/15 Wachovia FHLB 4.000% 4/10/2008 4/16/2018 • Wachovia FHLB step 5.000% 11/26/2007 11/26/2014 step up Wachovia FHMA 5.000% 12/19/07 12/19/17 Wachovia FHLB = step ul 5.000% 11/29/07 11/15/17 Wachovia FHLB = step ul 6.000% 07/08/08 07/13/04 step up First Minnesota Derbfi ate ofDepotft 3.250% 03/14/08 03/13/09 MidCountry Dedfic teofDepotn 3.050% 03/24/08 03/26/09 Mid Minnesota Cedl&ateofDep sa 5.100% 10/26/07 11/13/08 First Minnesota DeGlscateofDeposn 4.950% 10/31/07 01/15/09 • Amount 300,000.00 300,000.00 750,000.00 365,000.00 300, 000.00 500, 000.00 500,000.00 300,000.00 300,000.00 400,000.00 200,000.00 625,000.00 200,000.00 300, 000.00 600, 000.00 400, 000.00 750, 000.00 500,000.00 500,000.00 $8,090,000.00 btg)� RESOLUTION NO. 13455 11 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Seal coating 24,176 $37 2008 maintenance Street Yes Pearson Bros Inc. sq yds. Sodium Aluminate — $37,381.50 Operations WWTP YES Hawkins Inc 45,000 lbs (1) Bid not required for this type of purchase contract continues through June 2009 0 e following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR 8,501 gal Bio diesel $30,377.70 MnDot, County & City vehicle use HATS YES Schmeling Date Approved: July 22, 2008 otion Made By: econded By: Resolution submitted for Council action Kenneth B. Merrill by: Finance Director • MEMORANDUM DATE: July 16, 2008 for the July 22, 2008 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowcrs, AICP, Planning Director SUBJECT: VARIANCE TO ALLOW A FRONT YARD SETBACK OF 25 FEET WHERE 30 FEET IS REQUIRED FOR A GARAGE ADDITION AT 515 LINCOLN AVE. S.W. REQUESTED BY MARLYN BACON Background: The property owner, is requesting a variance to allow a 25 foot front setback, where 30 feet is required, for a corner lot at 515 Lincoln Ave. S.W. He states the hardship as the smaller comer lot is in an older neighborhood with a one car garage. The property is in the shoreland area and currently covers 41% with impervious surface. The addition will not add any impervious surface coverage as it will be constructed over existing parking area and no variance is required for coverage. Additional information is included in the attached staff report to the Planning Commission. • Planning Commission Meetinq: The Planning Commission held a public hearing and considered the request at their July 15, 2008, meeting. There was no one from the public who spoke on the request, other than the applicant. After briefly discussing the request and the uniqueness of the property and placement of the home on the lot, the Commission unanimously recommended approval. Recommendation: The Planning Commission unanimously recommended approval of the variance with the findings and conditions in the attached resolution. CJ X10) • RESOLUTION NO. 13446 RESOLUTION APPROVING A VARIANCE TO ALLOW A 25 FOOT FRONT YARD SETBACK WHERE 30 FEET IS REQUIRED FOR A GARAGE ADDITION AT 515 LINCOLN AVE. S.W. Whereas, Marlyn Bacon, property owner, has requested approval of a variance to allow a garage addition 25 feet from the front yard property line where 30 feet is required with the following legal description: Legal Description: The South Half of Lot 1 in Riverview Subdivision of Lot 1, Lynn Addition. Whereas, the Planning Commission met on July 15, 2008, and held a public hearing on the request and considered the requirements of the Zoning Ordinance and effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the variance, subject to the following findings and conditions: • 1. The standards for granting a variance have been met, including a finding of undue hardship and uniqueness due to the narrow depth of the lot and placement of the garage on the lot that would not allow construction of the addition or a detached garage within setback requirements. The characteristics of the property were not created by the applicant and the proposed garage addition would not alter the character of the locality. 2. Maximum driveway width allowed at the right of way is 24 feet. 3. No additional hardcover above the existing 41% is permitted without a variance. 4. Any removal or relocation (if necessary) of natural gas and electric will be at property owner's expense. 5. No construction is allowed over any utilities, including natural gas or electric lines. Adopted by the City Council this 22 day of July, 2008. ATTEST: Gary D. Plotz City Administrator l J Steven W. Cook Mayor I T RS REPORT - PLANNING ART I ENS P W.W -W e�'j# --w 0, a3 � - twffo' e �-v wff #W-'tf 'e �; ,� e --F -,A r - 0 e' .,& -.e 'or To: Hutch*nson Plan I - nin Commission 'From: Brad mans, Dolf Moon, Dave Hunstad, Miles Seppch, Mike So lin er, Jean NN' rd, Judv Flenunincr John Webster, John Olson, Lenn Rutled Kvle Dimler, Kent Exner, John Paulson, 34ark Schnobfich, Marc Sebora, Gar Plotz, Ken Mery 11, Jim Popp, Dan Hatterg, Dick Na Rebecca Bowers and Bonnie Batimetz ( Persons in attendance at Plannin Staff Meetin in bold Date: Jul 1, 2008, for July 15, 2008, Plannin Commission iNlee tiro g W Application: VARIANCE TO A1A,0W A 25-FOOT FRONT YARD'SETBACK WHERE 30 FEET IS REQUIRED FOR A GARAGE ADDITION AT 515 LINCOLN AVE. S.W. Applicam(s): Nlarl Bacon, propert owner VARIANCE 10 . 41 front set back, w here Marl Bacon, propert owner is re a va to allow a 25 f )ot c 30 feet is re for a comer lot at 515 Lincoln Ave. S.W. He states the hardship as the smaller comer lot is in an older neiphbor-hood with a one car g araoe. The propert is in the shoreland area and currentl covers 41% with impervious surf-ace. The addition ,�vill not add an impervious surface covera as it will be constructed over xi tin, 1 parrkin g area and no variance is re for covera Refer to attached plans for delails. W, Planning Commission — July 15, 2008 Variance 515 Lincoln Ave. S.W. Page 2 GENERAL LN Existing Zoning: R -1 ( Single Family Residential) Lot Size: 66' X 132' (8,703 sq. ft.) Existing and Surrounding Land Use: R -1 (Single Family Residential) and R -2 (Medium Density Residential) Zoning History: The house was constructed in the 1950's. No other zoning actions were noted in the property file. Applicable Regulations: Sections 154.167 and 154.056, City Code Analysis and Recommendation: The applicant is requesting a variance to allow a 25 -foot front yard setback, where 30 feet is required, to build an addition to the existing attached one -stall garage (refer to attached survey and plans). The Zoning Ordinance defines the lot front for a lot that abuts two streets as "the narrower of the two lot edges." In this case, Lynn Road is the lot front. The front yard setback to the existing garage is 37 feet, which exceeds the current 30 -foot setback requirement in the R -1 District. The property has a very narrow lot depth of 66', where 120'lot depth is currently required, which results in a limited backyard with less than 10 feet to the northerly lot line. • In order to grant a variance, the request must meet the standards for granting a variance, including a finding of undue hardship. Undue hardship is a legal standard set forth in MN Statute that means that the property cannot be put to a reasonable use without the variance. This factor means the landowner would like to use the property in a particular reasonable manner but cannot do so under the rules of the ordinance. It does not mean the land cannot be put to any reasonable use whatsoever without the variance. The second undue hardship factor is the plight of the landowners is due to circumstances unique to the property not created by the landowner. The uniqueness generally applies to physical characteristics of the property and not to personal considerations of the landowner. Economic considerations alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. Thirdly, the variance, if granted, will not alter the essential character of the locality In this case, the narrow lot depth, small vard, and location of the garage create a situation where there is no location where a suitable garage addition or a detached garage could be built on the property that would meet requirements. Staff found that the addition of a second garage stall is a reasonable request. The addition would not affect the existing lot coverage as it would be constructed over existing hardcover. Staff notes that this request is similar to the variance recently approved by the City for another garage addition on Glen Street. Staff recommends approval of the request with the following conditions: • co(c)) Planning Commission — July 15, 2008 Variance 515 Lincoln Ave. S.W. Page 3 1. The standards for granting a variance have been met, including a finding of undue hardship and uniqueness due to the narrow depth of the lot and placement of the garage on the lot that would not allow construction of the addition or a detached garage within setback requirements. The characteristics of the property were not created by the applicant and the proposed garage addition would not alter the character of the locality. 2. Maximum driveway width allowed at the right of way is 24 feet. 3. No additional hardcover above the existing 41 % is permitted without a variance. 4. Any removal or relocation (if necessary) of natural gas and electric will be at property owner's expense. y 5. No construction is allowed over any utilities, including natural gas or electric lines. • U M 0 0 0 G"— m� aG111MCY 1IYl GI IVYGI9W! CERTIFICATE OF SURVEY FOR MARLYN BACON r- a L am - ---- - 2 � LOT COVERAGE AREAS ------- - - ��a• i - - - - - - - - - - - - -- - I --- - -- - -- Lit a.a .ems syw. Feet EY.fing Hattie a osaya 17M Satiate• F• PrePatod DUra9. Addition 3 1 Satnve Fw DESCRIPTION i Elder" Cart rat • Drl • See Spam• Foot The South Hall of Lot I in Canaan tabu• • 199 Swans Fear RIVERVIEN' SUBDIVISION OF LOT I Pone . 211 Square Feet LYNN ADDITION, E I� . Deeb • 204 Splae Feat 9 9taae • 57 Squae Feet FJYnrq Puuw I k 6 ✓(/ DrwN Sv}tc• - 49e Stab. FM RIVERVIEW SUBDIVISION I ip Z r . I . {] V[� a1�ee�a � a� • +iw iooia ° a rP 2 G"— m� aG111MCY 1IYl GI IVYGI9W! Q O Cr Z Z J O /D 20 40 see /a /n load • DMpM Ytrl It1trlVll.11r finite O D•KNI ran uarllanatlt net X Deeatn elided X I • hereby certify that this Stir vale Plan ar ..Pert tar Pr.Pared by .r . r area r A alrnt ....ea Salem and that 1 net ad.ly 11.01aM Land Surrger twin Ind Ian at the State M M Inn t... I e n•ch Pat.: Q�sfw.,A_ J04>6 Lt.. n..d ex P -set PD s r- a L am - ---- - 2 � e a.. I - I 93 1 ;ADDmoN GARArE oaraw E try LO r / I32.08 (antelm) 110 r.q Iwlll ILO rsn Iw,ll .r eY.Ye % LINCOLN AVENUE 0 ailed i ROLFE'S ADDITION i LYNN ADDITION 7 HUTCH"t90 Im im N Oe0e Q O Cr Z Z J O /D 20 40 see /a /n load • DMpM Ytrl It1trlVll.11r finite O D•KNI ran uarllanatlt net X Deeatn elided X I • hereby certify that this Stir vale Plan ar ..Pert tar Pr.Pared by .r . r area r A alrnt ....ea Salem and that 1 net ad.ly 11.01aM Land Surrger twin Ind Ian at the State M M Inn t... I e n•ch Pat.: Q�sfw.,A_ J04>6 Lt.. n..d ex P -set PD s • m,Iwl O'Do° onm- 05 A,rd",". 50 1 55 aPd ,,BEd _mss r -a� 3 eP : tile /^ 'U / (tiro sw.rT. CQ JJ A/_ J 44b �4L �` 2-18 i.8 lawn 10 sq ft • � Cc->> • MEMORANDUM DATE: July 16, 2008 for the July 22, 2008 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: REVISIONS TO SITE PLAN AT 904 HWY 15 SOUTH FOR HEADSTART PRESCHOOL BUILDING Background: The applicant has requested minor changes to the site plan for the conditional use permit for a Headstart preschool building that was approved by the City Council on May 27, 2008. The requested changes are rotating the building to face east and revising the parking lot plans. Additional information is included in the attached report. Planning Commission Meeting: The Planning Commission considered the request at their July 15, 2008, meeting. Jim Haugen stated he needs to abstain from voting on this item as he is the architect on the project. Staff • noted that the changes to the site plan, including rotating the building and revising the parking arrangement, resulted in several improvements, however there are two areas of concern. The 3 new spaces proposed to be constructed in the right of way for Lynn Road are not permitted and do not meet the 10' parking setback required. The existing parking is non - conforming and was built in the public right of way. Staff noted that the paved area north of the building and the 3 new spaces shown in the northwest corner of the site need additional consideration due to the lack of traffic control in this area. The spaces should either be eliminated in favor of adding spaces to the existing line of parking or the area north of the building should be fenced or delineated with bollards to stop traffic from driving into this area. The applicant was not in attendance at the meeting, however Jim Haugen noted that the final plans for the north side of the building have not been finalized, however the applicant was considering using the area north of the building to provide an area for kids to ride bikes on the pavement. If the area is used for a play area, it would likely be fenced. The Commission discussed the conditions and recommended approval ( Haugen abstaining) subject to the revised conditions as noted in the attached resolution. Recommendation: The Planning Commission unanimously recommended approval of the revision with the findings and conditions in the attached amended resolution. CJ �l��a AMENDED RESOLUTION NO. 13405 • RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF A BUILDING AT 904 HWY 15 SOUTH FOR HEADSTART PRESCHOOL IN THE C4 DISTRICT (FRINGE COMMERCIAL) REQUESTED BY JAMES FAHEY, FAHEY SALES AGENCY, INC. Whereas, James Fahey, property owner, has requested approval of a conditional use permit to allow construction of a Headstart Preschool in the C -4 District at 904 Hwy 15 South, with the following legal description: Lot 2 in Block 1 of Hanson's Third Addition Whereas, the Planning Commission met on May 20, 2008, and held a public hearing on the request and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. Whereas, the Planning Commission met on July 15, 2008 and considered a revised site plan received by the City on July 8, 2008. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the conditional use permit, subject to the following findings and conditions: 1. The revised site plan received by the City on Julv 8, 2008, is approved subject to meeting the 2. • requirements of the Zoning Ordinance and the conditions stated. The proposed 3 new parking spaces in the public right of way are not included in this site Plan approval and shall be not be constructed without specific City approval. 3. A certified property survey is required before a building permit will be reviewed. The survey shall clearly identify dimensions and setbacks for the building, parking, and drive aisles, and identify the proposed traffic circulation on site. Review and approval of the site plan is required by the City Engineer and Planning Director before construction. 4. Parking spaces shall be striped and meet the requirements of Section 154.116. A minimum of 42 spaces shall be provided. 5. Due to the adjacent residential properties and visibility of site from Hwy 15 S., the building shall be constructed with a faVade treatment on four sides, such as a partial brick fagade, striping or architectural panels, to break up the flat metal exterior, provide more visual interest, and prolong the exterior appearance of the building. The proposed materials shall be identified on the building permit prior to construction. 6. Downspouts from the building shall be directed into drain tile to the catch basin at the northeast corner of the site. 7. Plantings of additional trees or shrubbery along the west property line and northeast comer of the site may be provided as screening rather than fencing. The landscaping plan shall be approved by the City Forester before planting. Screening shall meet the requirements of section 154.115. Adopted by the City Council this 22nd day of July, 2008. ATTEST: • Gary D. Plotz Steven W. Cook City Administrator Mayor 6 (C) �, • n t�J • MEMORANDUM DATE: July 10, 2008 for the July 15, 2008, Planning Commission meeting TO: Hutchinson Planning Commission FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: REVISION TO SITE PLAN AT 904 HWY 15 SOUTH FOR HEADSTART PRESCHOOL BUILDING APPLICANT: JIM FAHEY, FAHEY SALES AGENCY, INC. Background: The applicant has requested minor changes to the site plan for the conditional use permit for a Headstart preschool building that was approved by the City Council on May 27, 2008. The requested changes are rotating the building to face east and revising the parking lot plans. The revised plans received on July 8"' are attached for the Commission's review. The operations and size of the proposed use would remain the same as previously approved. The property owner must meet the findings and conditions of the conditional use permit granted by the City Council on May 27, 2008, in Resolution #13405 as follows: 1. A certified property survey is required before a building permit will be reviewed. The survey shall clearly identify dimensions and setbacks for the building, parking, and drive aisles, and identify the proposed traffic circulation on site. Review and approval of the site plan is required by the City Engineer and Planning Director before construction. 2. Parking spaces shall be striped and meet the requirements of Section 154.116. 3. Due to the adjacent residential properties and visibility of site from Hwy 15 S., the building shall be constructed with a fa2ade treatment on four sides, such as a partial brick fagade, striping or architectural panels, to break up the flat metal exterior, provide more visual interest, and prolong the exterior appearance of the building. The proposed materials shall be identified on the building permit prior to construction. 4. Downspouts from the building shall be directed into drain the to the catch basin at the northeast corner of the site. 5. Plantings of additional trees or shrubbery along the west property line and northeast corner of the site may be provided as screening rather than fencing. The landscaping plan shall be approved by the City Forester before planting. Screening shall meet the requirements of section 154.115. Staff has added two conditions to an amended resolution: 1) approving the amended site plan subject to meeting Zoning Ordinance requirements, and that 2) the proposed 3 new parking spaces in the public right of way are not approved and shall be not be constructed without specific City approval. Requested Action: Approval of the revised site plan and amended resolution, as attached. fI (C) o� 0 sod t�la,,. I -ke c G7Rir O CLINTON AVENUE 0 a 0 z z r J CLINTON AVENUE 0 a 0 z z r J I wilow w Iw -W. MOW-M WL� �Lw�ff IL low � WIM NP-0 WWJP MLw3w W IN qLWWW Wr FEE S55.00 Ad d ress Ii o n e F Y Locat'l'on of Dance D -ate( s) ta rt Ei I Time Has the foelition ES "Have vou t-un dances, in ZEE) Hutchinson YES 1) efo re ? Elsewhere? 1 t j Si of Applicant � Recommenda-fi.on of Police Sel-vices Reason for Denial �� A ,ye-e- de Action I)v Ci Council Sec Sri f ees alan how- jl rateforpolive o to bepaidin advance at the police deparlincitt ii hen a contrat,,I is signed. r"` 1 t u U6 • 111 Hassan Street Southeast Hrnchinson, MN 55350 (320) 587 -51S IfFw (320) 234 -4240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS r1 LJ • ❑ Solicitor $125.00 Date of Application Transient Merchant $125.00 ❑ Peddler $125.00 ❑ N ��p� Parade Peddler 530.00 � � S t Applicant Information 2" X 2" Picture Required Name: R17! Height: 5-L7 Weight: 14 Eye Color: Driver's License Number: State Permanent Address: /�3 �( t ell d //��_ (i l .4/� / — 6? �,3 /:�6 City Stare Zip Permanent Telephone: ,0 L/ Temporary Address: —� City Slate Zip Temporary Telephone Access: Have you been convicted ofapy crime, misdemeanor, or violation of any municipal traffic violations? ❑ yes ordinance, other than If yes, state the nature of offense and punishment or penalty assessed therefore: LO W) City of Hutchinson Application for Peddlers, Solicitors, and Translenl Merchants Page 1 of 4 E u Location Information' , Location Name f l'f lj1dix, --es 7 Location Address State Business Information Describe relationship between applicant and employer: Describe nature of business and describe item(s) offered: e t Describe method of delivery: iln D scrib source of sup ly : #Dd; � �S 3 ?Z10 T Supplier Name Suppler Phone Number 9 DD ; a� mz� lD 1 / fiW 3d Supplier Address �1 City State Zip 763.2 91W,9 Supplier Name Suppler Phone Number 0 . kl9 7 _ ;O -nm-& gam_ Supplier Address City State Zip Supplier Name Suppler Phone Number SuppherAddress city State zi e two_(2) pyoperpj -et nprs (preferably in McLeod County) for • jdY 2 Pro rty Owner Name L r Property Owner Phone Number M AJ Ss 3Sy Property Owner Address City State Zip Cty of Hutchinson Applicationfor Peddlers, Solicitors, and Transient Merchants Page 3 of I C J List last (up to three (3)) previous city(ies) where you carried on same activi UAV 16, to Ctry State of City • to state Dates) of Activity to State Date(s) of Activity Checklist The following items need to be completed and/or attached in order for the application to be processed: Application/Investigation fee paid in full (check or money order): l� ❑ no Application completed in full and signed: C9'�es ❑ no OS I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Appfic Cs Signature Internal Use Only Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: 1 , , 1 u H:/ Lm.VAppliuri.rvPeddl , Sakiror, T..i.d � �J • • • MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Sgt. Joseph Nagel FROM: Officer Theresa Leider /Investigations DATE: 7/8/2008 RE: Transient Merchant License Background As of today's date, I have completed a background investigation on Jeffrey Earl for a Transient Merchant's License. Mr. Earl sells beef, pork, chicken and seafood products from a refrigerated truck. I did not locate anything in Mr. Earl's background,criminal or civil that would eliminate him from receiving this license. I did note that the application was not fill out completely. A photograph of Mr. Earl was not included and it does not indicate if he paid the investigation fee. If you have any further questions, or need any further investigation into this matter, please contact me. 1 Hessen southeast Huichinsoii,MN 55350 (320) 587- 515 1/Fax: (320) 2344240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS 1] F L—A pI)jc 6 T _(qji o j6se640.-,,',i' in Solicitor c512 .00) Date of Application z 40,10 'p, Transient Merchant J. � M. 0 0 U Peddler ❑Paradc Peddler $125.00 $30.00 F pr-1 L M I Appli6giif 2" X 2" Picture Required Name: EF Height: —,<'/ - 2" Wei dt: Eye Color: 1 Driver's License Number: OA/ Permanent Address: �piipr6r MAI .<�3 cify Slate zip Permanent Telephone: 9 — 2— Temporary Address: 00, Srarc Zip Temporary Telephone Access: Have you been convicted of crime, misdemeanor, or violation of any municipal ordinance, other than traffic violations? ❑ yes 5�? If yes, state the nature of offense and punishment or penalty assessed therefore: ,City ofHutnhinson Application for Peddlers, Solicitors, and Transient Merchamss Page 2 of4 • • Location InformatiohF Location Location Name State Business Info`�maiion , Describe relationship between applicant employer: / and S 1✓L F— F — y -,PL / EO ` Describe nature of business and describe item(s) offered: 5IF L-L.IXA - , OF S � KS, chlI c k Fj �� k 1 7LAJ16 S A RD' JC� Describe method of delivery: 5 <�)oOQ - -Jsz of Describe source of supply:�/S 5 cOMPF)JY 966- -b7- 63z4 Supplier Name Supple re Number Supplier Address City State Ztp Supplier Name Suppler Phone Number SupplierAddress City State ZIP Supplier Name Suppler Phone Number Supp lierAddress Cry State Z IP -,C&) L� P v ide two (2) property o ners (preferably in McLeod County) for character references: JEaD LA ✓P.cs 6/2- 33 37// Property Owner Name I Property Owner Phone Number Property Owner Address City Stale Zip b('e-) City ofHuichinso t Application for Peddlers. Solicitors, and Transient Merchants Page 3 of 4 • • 1 1 List last (up to three (3)) previous city(ies) where you car t' don same activity: QOLJ C >k tKk1 rn� 6/'30/ S 108 City State ++ _C44 S, C / � 11 j C to 'AErEJ City State Date(s) of Activity to �8 city State Dele(s) of Activity Checklist The following items need to be completed and /or attached in order for the application to be processed: Application/Investigation fee paid in full (check or money order): ❑ yes Cl no Application completed in full and signed: es ❑ no I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Applicant's Signature 7 ba 0 ate Internal Use On Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: HlLicwm OA,,,HULiomRMdlm, Solkw. Tiu .doe 2 Main Street South Hutchinson, MN 55350 320.587.5252 800.572.6689 Fax 320.587.4752 Chamber of Commerce Convention & Visitors Bureau July 8, 2008 Mr. Gary Plotz City Administrator City of Hutchinson 11 1 Hassan Street Southeast Hutchinson, MN 55350 Dear Mr. Plotz, info @explocehurchinson.com www.exp loreh utch i nso n.com The 34th Annual Arts & Crafts Festival of the Hutchinson Area Chamber of Commerce, Convention & Visitors Bureau will be held Friday, September 12, 10:00 am to 6:00 pm, and Saturday, September 13, 9:00 am to 4:00 pm. We have contacted Mayor Cook, the Hutchinson Police Department, the Park and Recreation • Department and the Street Department for their assistance. If you have any questions, please call the Chamber CVB at 587 -5252. The Hutchinson Ambassadors also wish to reserve all concession rights in the downtown area as well as the control of any and all food exhibitors for the Taste of Hutchinson. The Ambassadors have an agreement with Hutchinson Downtown Association regarding the operation of the Popcorn Wagon during the event. Thank you for your cooperation and for all the help you have provided in the past. Sincerely, Megan Peterson Marketing Specialist 4(-0 = j J • cad � -- I I 1 Husan Suml Southeast Hutchinson, MN 55350 (320) 587- 5151/Fax: (320) 234 -0240 Permit Fee: $30 (short term) Date Received: - OR / Pd ✓ City of Hutchinson APPLICATION FOR PARADE PERMIT All applications must be received at least 30 days before event in order to be considered lril>'i7�r 1 \'� ►1�17��1TTL� n� 01 ` Organization Name Phone Number W 3 i i Num Phone • • Residence Address City State Zip S Vu - Parade Chairman Name Phone Number Parade Information oa Parade Date: 9 ^ I —� A Assembly Time: S ! QQ P YYl Location and Description of Assembly Area: Starting Time of Parade: 4 - QQ P VY) Estimated Time of Wade: Starting Point of Parade: �I�yy)c ny1_ Nk la& Q ! SP hen { Route of Parade Travel: 4ms, ri k4 M S DL Y %� Pn A gn 4) r) �— 1 - k � TT t1 S E nding Point d Parade' Approximate Number of Units, Animals, and Vehicles which will constitute Parade: 7 j n Type and Description of Animals and Vehicles: L -L6 f� && J—+ ' 1 L 61 C I � Maximum In of Space to be Maintained Between Units: 2 o 1 /' � � Maximum Length of Parade: Minimum and Maximum Speed of P arade: 10 MPH Portion of Street Width Traversed: cf J .lam (V ) A 1"'j • City of Hutchinson Applicalian for Parade Permit Page 2 of 2 Checklist The following items need to be completed and/or attached in order for the application to be processed: Permit fee paid in full (check or money order): ❑ yes ❑ no Permit Application completed in full and signed: ❑ yes ❑ no I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. or parade chairman Date • r 1 L Internal Use Onl Police a proved ❑ denied Notes: City Council ❑ approved ❑ denied N es: LO �� ONW Hutchinson Area Health Care Hutchinson Community Hospital Burns Manor Nursing Home • Dassel Medical Center 1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000 July 14, 2008 Mayor Steve Cook Hutchinson City Council Members 1 1 1 Hassan Street SE Hutchinson, MN 55350 Dear Mayor Cook and Council Members: As you know, Hutchinson Health Care completed its transition from City ownership to an independent 501 c3 organization on January 1 rt of this year. As required in past years, the 2007 audited financial statements have been provided to City officials. Also, as part of the transaction, HHC is required to submit specific information on an annual basis starting in 2009. We will be submitting to the City a proposed standardized report form so that we can have it in place for next year's submission. In the spirit of a continued strong relationship with the City, I will be • making a presentation to the Council on July 22'd, where I will summarize the past year's activities, the plans for an exciting future, and answer any questions you may have. Attached is the PowerPoint presentation that I will review. While the financial performance of HAHC, in its last year as a City- governed and owned entity, was not as strong as hoped, we believe the transition to the new status and changes that are being made will improve the financial health of HHC. • Thank you for your continued support for this critical community organization. We look forward to providing the detailed information next week. Sincerely, Mary E en Wells President and CEO Attachment S(t) 0 n .-r HAHC Report to the Community 2007 A year of Transition and Commitment 0 Report Purpose • Bylaws and Lease • 501 c3 -Accountability to Community • Requirements: —Audit Report • Additional Information: — Goals, Accomplishments, Future Plans • Balancing Transparency with Competitive Environment lJ 3to) 0 • P Hardwiring Excellence How we organize our work to accomplish Safe, Superior Care Six "Pillars" > Finance :Service ) Growth :.People MR ;Quality .Community TOW im Finance • 2007Audited Financial Results —Clean Opinion • Performance Parameters — Joint Commission Accreditation — State of Minnesota Survey • n U • 0 Finance Parameter A D. 2006 2007 Actu Actual Cash to Debt 50% 30% 89% 93% Operating Margin 1.5% 1.5% 3.8% 0.3% (1a 2y 1 (I& —) Days Cash on Hand 60 45 101 91 Debt Coverage 1.3 1.15 3.36 4.34 µw3w ) People • Converted from PERA to 401 k • Kept Compensation & Benefits at Market Rates • Met or Exceeded Industry Standards for Recruitment and Retention • Several Key Recruitments ?(a) 0 Community • Community Benefit: 8.1 % of Operating Expenses Uncompensated Care Support Groups Lectures, Presentations Ambulance Services Meals on Wheels • Capital Campaign Donations Disaster Preparedness Students Research Use of Space • Tobacco -Free Campus 0 • Quality • Began Implementing Electronic Records • Hospital Joint Commission Accreditation Maintained • Successful Nursing Home Licensure Survey • Successful Laboratory & Radiology Surveys • National Patient Safety Goals • Core Measures • Level 1 Program • Stroke Program • Many Other Quality Indicators 0 • 0 Growth • Converting to anew, 501 c3 organization • New Providers — OB /GYN — General Surgery — Family Practice — Psychiatry — Orthopaedics — Dassel Medical Center Nurse Practitioner • New Programs /Services — DMC — PET — Sleep — Ortho /Rehab — eICU • Senior Campus Development — Land Purchase — Burns Manor Operational Improvements — Pres Homes Partnership Service • Hardwiring Excellence • 97% Satisfaction Level — 70% of patients /residents would definitely recommend HAHC to family and friends (industry average = 50 %) cg(�) r� U Challenges • Reimbursement • Competitive Environment and an Uneven Playing Field • Economic Downturn • Workforce Shortages Ahead • Growing Expectations • Unfunded Regulatory Mandates n u Opportunities • The Strong Relationship with Hutchinson Medical Center • A New Senior Campus • Orthopaedics and Rehabilitation • Dassel Medical Center • Technology Changes • New Providers n �-A g(a-) 0 Making a Difference - A Patient's Story • ft.. March 25M — e Tuesday. Another cold dayl When was ti gdiW to slen feNlrg 1 &e epfirpi 'SW, .2 ad woman from Glencoe, was W weeks pregnant An uNaeand showed a lesion on the holey. Mp sus was edvleed to dNlvw al AWatl NMhweetem, W Ibe intent c d have irnmadlate surgery al nearby CNWren'e Hapllel. Her Caeserion sadbn wasn't scheduled i nlE One rein day, but labor came on rapidly, She knew k was time to gat to de ho.owl —ant gJCkl Cr. Shute Oh�a performed an amargenry C- aar%on. Two nurse waeCetlate and Use Operatlrq Roan drew were on herd to help. The betry area ailiRed Ne UsLitk to Chidre is Hospital. Nicole was the w en's OD rune wind rde o a sure her patient fell cdWorteda This irutluded some extra, unusual d�lY helpusgg the Peters's —iUnaf ('grandma') who came to vWt Sue, Grandma was having gouty breelhirg, so Sue prassetl the call % I for Was. When entered! Use le entered! room, Grandma was sweating, short of brmCl, and had a herd time speahrp Nicole Insnediately tested Gradme's oxygen level, out Grenane in a wfeakMk, and look her to Crs Emergency Room When Niccie end Grandma arrived In 1M ER, Grandlm's candlli had worsened. Nicae warp bark to gat a hatory ham Sue in BiMCare because Grandrre wasn't ede to m rn nirale, Or Stevan xpmi rq Pale Reaplrato� ry Failure and Amla r Heap[ Feelve. ti Or, Mulder and etebiltr.dth., patient her fdr transport to Abtolt Nob x kern. N'mb took Sue to see her mom Wore she was aidithad. Wi l minutes Gr was n a Del-ink he'Implen on her way to Mirnsapdia. Jeff Peterson, CEO of Abbot Nontlxvestem and a member of our Board of Ovectors, seid:'fhen is no doubt the nurses and p"..ns at Huldti neon Area Heath Care sated the petanni a life. Thay dd the rgN ddngs every slap of one way.' Meanwhile, beck n EdhCare, Sue had a lot on her mind as she recovored from her emergency C- section. She wee w[med about her newborn baby W Chi W en's HospilaL She was w ied about Mr mom who was an her way to AbbaH- Despite sees worries, Sue sad I was a blewing that she had ter baby in HvtC nsan. If she hadn I been here, her mother p mblyw kl have been al home akne and probably woWdYt Moe caled for hap, or my have coned too We. Today. Sue Ms a let to smile about. She Me a be&AAX , new baby gil _ and! ft baby's grandmother is stil around! o hold M u �g(6)- MEMORANDUM • DATE: July 16, 2008 for the July 22, 2008 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: SECOND READING OF ORDINANCE 08 -0507, ADDING SECTION 154.072 TO THE HUTCHINSON CITY CODE TO ESTABLISH REGULATIONS FOR A MIXED USE ZONING DISTRICT AND APPROVAL OF SUMMARY ORDINANCE Background: At the June 24 Council meeting, the first reading of Ordinance 08 -0507 was approved to create a mixed use zoning district, with one vote (Mayor Cook) opposing. The Council discussed the ability to develop the properties if the setbacks were too large. Some of the Council members expressed favor of the development drawings in the Hwy 7 Study to bring the buildings closer to the street. At the July 8 City Council meeting, the Council considered the second reading of the ordinance and moved to refer it back to the Planning Commission to discuss the front yard setback concerns raised by the Mayor. • Planning Commission Meeting: The Planning Commission considered the request at their July 15, 2008, meeting. The Mayor presented his concerns regarding the 10' front yard setback to the Commission and stated he preferred a larger green space for plantings between the street and buildings. The Commission discussed the goals and strategies identified in the Hwy 7 corridor study, the objective to orient buildings to the street, the intent of the mixed use district, the potential for development of the intersection, and benefits of having a smaller front setback. Also discussed was the potential for using a PDD or a variance to allow a smaller setback instead of adopting the 10' setback. Staff noted caution about overusing variances and PDDs in place of good zoning standards. Also discussed were trends toward minimal setbacks and maximizing the development potential of sites. After discussing the ordinance further, the Commission unanimously recommended approving the Ordinance as previously recommended to the Council, with the 10' front yard setback. Requested Action: Approval of the following: 1) Ordinance 08 -0507 creating Section 154.072, to establish regulations for a Mixed Use Zoning District, and 2) the attached summary ordinance. Attachments: Mixed Use Zoning District Ordinance • Summary Ordinance 4Lo-) PUBLICATION NO. • ORDINANCE NO. 08 -0507 AN ORDINANCE ADDING SECTION 154.072 TO THE HUTCHINSON CITY CODE TO ESTABLISH REGULATIONS FOR A MIXED USE (MXD) ZONING DISTRICT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of public hearing was duly given and publication of said hearing was duly made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the City Code, Title XV: Land Usage, to establish regulations for a Mixed Use District. § 154.072 MIXED USE DISTRICT (MXD) (A) Purpose. The purpose of the mixed use district is to provide areas that allow a mix of compatible uses, such as commercial, retail, office, and entertainment, with residential uses in locations with nearby amenities for pedestrians. Mixed use areas shall be in conformance with the City's Comprehensive Plan and reserved for properties that have safe access for pedestrians to sidewalks, trails, parks and natural resources and • are free from objectionable uses or hazards to pedestrians. This district does not allow any uses that conflict with residential uses, such as industrial, warehousing, storage, or uses with heavy truck traffic or outdoor storage. (B) Permitted principal uses. The following uses are permitted uses as regulated herein. (1) Art galleries and studios (2) Clinics for human care including medical, dental, and wellness services, including chiropractic and therapeutic massage. (3) Financial institutions, including banks, without drive through facilities; (4) General offices, including administrative, executive, and professional offices such as insurance agencies, interior decorating services, real estate offices, travel agency, and other similar offices compatible with residential uses. (5) Multiple use buildings, with a mixture of retail, commercial, and office uses, including multi -tenant buildings. (6) Multi - family residential, including apartments, condo buildings, townhouses, cooperatives, and senior housing. (7) Personal services, including but not limited to salons, hairstylists, drycleaners/laundry (excluding processing), tailor /alterations, and athletic /fitness facilities of less than 5,000 sq. ft. • 9 CO3 Ordinance # 0"507 Mixed Use District (MXD) July 22. 2008 Page 2 • (8) Restaurants, cafes, delis, and bakeries without drive through facilities. (9) Retail stores and shops (less than 5,000 sq. ft), including but not limited to antique stores, drugstores, florists, hardware stores, gift shops, grocery, convenience store without gas sales, clothing stores (10) Public facilities, and services, including post offices, public buildings, and parks and playgrounds. (C) Conditional uses, as regulated by Section 154.170 and subject to the applicable requirements; (1) Educational facilities, including art schools, daycare, K -12 schools, trade schools, college, universities, and business training facilities. (2) Entertainment facilities, including commercial recreation (bowling, community centers, cultural facilities, clubs and lodges, theaters, and performing arts facilities; (3) Financial institutions, with drive through facilities (D) Accessory uses. Allowable accessory uses include any structure normally ass (1) (2) (3) • (4) (5) (6) (7) (8) Dciated with the permitted principal or conditional uses. Information kiosks Outdoor dining areas Interior cafeterias, community rooms, and recreation areas for permitted multi - family residential uses. Streetscape furniture and lighting Parking lots, surface or underground Bicycle and transit shelters Commercial overnight delivery drop box Accessory uses which are customarily incidental and clearly subordinate to permitted and conditional uses. (E) Dimensional requirements, MXD district. (1) Setbacks. • Setback From Building Setback Accessory Parking Lot or Building Circulation Drive Setback Front lot line 10 feet Not permitted 20 feet in front yard Interior side lot line 20 feet (or the height of 10 10 the building, whichever is eater Corner side lot line 20 20 10 Rear lot line 30 20 10 Residential Zoning 30 20 15 Bound Ordinance # 08 -0507 Alixed Ilse District (.VIXD) Julv 22. 2008 Page 3 • (2) Lot area and dimension requirements: (a) Lot area: 1 acre minimum (b) Lot width: 150 feet minimum (c) Lot depth: The depth of any lot in a subdivision shall not exceed three times the lot's width. (3) Maximum building height. (a) Principal structure: 60 feet; and (b) Accessory structure: 30 feet (4) Maximum building coverage: 30% (F) Outdoor storage: Outdoor storage shall be prohibited in the Mixed Use district. (G) Other requirements. Refer to Development Standards in §§ 154.110 - 154.139 of this code, regarding specific development standards, for regulations including: (1) Site plan review; (2) Access, parking and loading; (3) Landscaping and lighting; (4) Fences; • (5) Signs; EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 22 "d day of July, 2008. Attest: Gary D. Plotz City Administrator Steven W. Cook CJ a�4� Publication No. • Summary Ordinance for the City of Hutchinson to amend Chapter 154 Zoning of the City Code to Adopt Section 154.072, Mixed Use Zoning District The City of Hutchinson has adopted Ordinance 08 -0507 to amend the Hutchinson City Code Title VX, Land Usage, Chapter 154, Zoning, to adopt Section 154.072 to create a Mixed Use zoning district. The following is a summary of the adopted ordinance: The purpose of the mixed use district is to provide areas that allow a mix of compatible uses, such as commercial, retail, office, personal services, restaurants, financial institutions, multiple uses buildings, and public facilities, along with multifamily residential uses in locations with nearby amenities for pedestrians. The ordinance will provide opportunities to realize the vision, goals, and objectives identified in the Highway 7 Corridor Study by providing a new zoning district that allows mixed uses. The ordinance establishes standards for permitted, conditional, and accessory uses in the district and identifies lot area, dimensional, and coverage requirements. The ordinance establishes setback requirements for structures, parking, and circulation drive setbacks and specific development standards. Effective Date: This ordinance becomes effective upon its passage and publication according to law. The ordinance was adopted unanimously by the City Council on July 22, 2008 A copy of the complete ordinance is available for review at the City offices, • 111 Hassan Street S.E., Hutchinson. Contact Rebecca Bowers at (320) 234 -4258 for more information. Submitted by: Rebecca Bowers Planning Director • q 6) 0 k� k, 0 � `X)°) • 2 - 5 -F t o a R E 4308 -25 OUICn M 1 12 1.2 1 2 i ry YANEN EASEMENT I B I SP 4302 2-S-F I T 2 /7 STA ! 057r , 51 �s 4 f TH 7 NB� H0 f TH 22 rB I -9 -FB c � . B- cuRa L 1 -S -K G tJ R 6 1 Frzne 911 0912 � o _ +Bl , i ,- �• sxn , ' ,,, l95 T� S IGNj T . M24 [ \ R • � �+ aum 1' -wJC C - rG k • C \ G _ N /_ 15 \mil. CLOsf. N21C \0 060 2 c \ c — T — BIT. _J \ .]A b6 r sxEr f TH 22E L PERMANENT EASEMENT FACCEs GNTRUL TEWDRAR7 EASEMENT .\ f TH 7 EB nu ICHI'SON u11L1 LIES ` ^ LEGEND 91 21 � 12 12 12 1.': lGN EM U jG}{rrQcSUFS;c�foa ® ° sii?ivi iG iO 1gALL END CONST ,I / 11 D' I STA 9 *53.97 C CYl.AETE oxlvc.a w4 61Obua \ 1 PL '. 3 , — — — �.� CWICIMTE \r�s WEC14 T �+ EASEMENT \ 9 u E: - -- l C �•{��' Wi W�P iLpp 1YF � r v� 1 i F3CJLTCJ14a MENK. INCJ TI MAN �� •°r. •ruin.:.. du ' A �� [p6LLIN4 LIIO•[SIIS \ YYI�EYW I y 1 T _ /`4 w r lh Yl /I MfK! GT sTI.TE PR�L M6 �]Ot -il 56 Rx TI 3 CITY OF HUTCHINSON MEMO Finance Department July 17, 2008 TO: MAYOR 6 CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 2007 FINANCIAL REVIEW Kyle Meyers will do a brief over view of the City of Hutchinson's 2007 Comprehensive Annual Financial Report (CFAR) at the regular Council meeting and answer questions council members may have at that time. • Beginning at 4 p.m. Kyle will do an in depth review of the audit and management letter answer questions and giving clarification to the 2007 CAFR during the workshop. Please remember to bring with you your copy of the management letter and CAFR given to council members at the last regular meeting. H: \DOC \City council memo l.doc • ,oc(� ATAM., Date: Jul 16, 2008 To: Honorable Ma & Cit Council From: Miles Seppelt EDA Director RE: "Downtown Gatewa Project tun CIUMMM ? rM fC4 tom "a* 1. . . 10 1. The area would function as a meeting place and wayside rest for travelers and residents • utilizing the city's park and trail system, in effect "tying together° all the city's trails, parks and landmarks. A public restroom would be provided and an informational kiosk installed to provide travelers and residents with directions and maps to Hutchinson's trail system, other parks and landmark's such as the Harrington - Merrill House and the State Theatre. The site would be cleaned up and landscaped with various low maintenance plantings and a crushed rock walking path. If volunteers can be found, a "community garden" could also be featured. Finally, a large wall mural would be added on the north side of the former dry cleaner building featuring famous individuals from throughout Hutchinson's history. This would make the site a significant and obvious landmark for people to meet at. Background The site came into the city's possession in 2005 when the EDA obtained a redevelopment grant from the State of Minnesota for the acquisition and demolition of the old veterinary clinic that used to be there. The original intent was to redevelop the site as a public parking lot. • At that time, plans for the replacement of the Crow River Bridge called for the Franklin Street connection to Main Street to be shifted north, so as to come off main Street at an angle. This would have allowed for the establishment of a sizable parking lot on the former pet clinic site. Later, however, it was decided that the alignment of Franklin would remain unchanged — limiting the potential size of the parking lot. After reviewing the situation, it was decided that existing parking on Franklin Street would be retained, and several new parking stalls would be added on the west side of the pet clinic lot, which would be accessible from the alley. A total of 14 parking stalls will be available at that location to serve travelers and residents. The result is that the interior of the pet clinic lot is available for redevelopment as a gateway to the downtown. • �oL10 Partners is A number of partners will be approached to help fund various aspects of the Gateway project: • Hutchinson Downtown Association • Hutchinson EDA • WAL -MART • Historic Hutchinson • Burich Foundation • Others? If the project moves forward, it is anticipated that EDA staff would work closely with the city's Parks Department and the Public Arts Commission on implementation. Request A total of $60,000 is being requested from the city's excess bond fund for the purchase of a public restroom and related appurtances. • U ,o('6) "Downtown Gateway" Concept Plan a A Vag Steps I � l I Possible m. "Communit Garden* - $ e t hum& Q ushed rock wa lking path Historical klur 1 0 HUTCHINSON CHARTER COMIIvIISSION July 16, 2008 Hutchinson City Council 111 Hassan St. SE Hutchinson, MN 55350 Re: Charter Commission Recommendation Dear City Council: The Hutchinson Charter Commission met on July 14, 2008, to review and discuss proposed changes to the City Charter. The changes considered were to require that a City • Council Member be appointed to the Hutchinson Utilities Commission and to remove any language pertaining to Hutchinson Area Health Care (due to privatization which occurred in 2007). After discussion, the Charter Commission unanimously approved to delete references to the words "Hutchinson Area Health Care" from sections 6.02 and 7.07 and to completely remove Chapter 12. Also upon discussion, the Charter Commission voted unanimously to make no changes to Section 11.02, which reads, "One of the members may be a member of the city council appointed annually by the mayor with the consent of the city council..." On behalf of the Charter Commission, please accept our recommendation. Sincerely, Mike Cannon Charter Commission Chair • I b (cj RESOLUTION NO. 13456 • A RESOLUTION ESTABLISHING A MOSQUITO CONTROL BOARD IN THE CITY OF HUTCHINSON WHEREAS, the abatement and suppression of mosquitoes is advisable and necessary for the maintenance and improvement of the health, welfare and prosperity of the people of Hutchinson; and, WHEREAS, areas where mosquitoes incubate or hatch are public nuisances; and, V6`HEREAS, Minnesota Statute 18G.14 gives municipalities the power to create mosquito abatement programs to be administered by a local mosquito abatement board, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT: 1. Areas where mosquitoes incubate or hatch are declared to be a public nuisance. 2. A mosquito abatement program under Minnesota Statute 18G.14 is hereby established. 3. The mosquito abatement program shall be directly administered by a mosquito abatement board as set forth in Minnesota Statute 18G.14. 4. The mosquito abatement board shall have all of the rights, duties and powers to abate mosquitoes and other insects given to it under Minnesota Statute 18G.14 or as it may be amended or recodified hereafter. • Adopted by the City Council this day of 2008. Steven W. Cook Mayor ATTEST: Gary D. Plotz City Administrator r� U IOCd) n U C TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Discussion of Remaining 2008 Capital Improvement Plan Projects (LYP08 -03, L7/P08 -07, L16/P08 -20 & L17/P08 -22) DATE: July 22, 2008 Attached are the Engineering Reports containing the estimated project costs and project descriptions pertaining to the proposed improvement within the NE Trunk Storm Sewer Phase 3, South Grade Road Trail, Hutchinson Dam Riffle No. 11 and Les Kouba Parkway Improvements projects. These projects have been discussed at the recent Resource Allocation Committee meeting with feedback being to proceed as the projects are described on the Engineering Reports. • The overall scope of these projects maybe revised to match available funding or the ultimate approval of the project can be reconsidered at a later date if necessary. At this point, City staff would like to start the project process by scheduling a Public Hearing for the project improvement area at the August 12 City Council Meeting. Administering the Public Hearing will allow City finance staff to start establishing an appropriate bond issue. City staff will provide a brief overview of each project at the City Council meeting. Attached are the necessary Resolutions and Publications to establish the Public Hearing date. We recommend that the attached Resolutions and Publications be approved. cc: Gary Plouz City Administrator ioCe-) RESOLUTION NO. 13447 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO.3 PROJECT NO. 08 -03 WHEREAS, it is proposed to improve: NE Trunk Storm Sewer — Phase 3: Construction of storm sewer improvement near the intersection of TH 15 and North High Drive (C.R. 12) by construction of grading, trunk and lateral storm sewer, landscaping, restoration and appurtenances, and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 22nd day of July 2008. �J • Mayor: Steven W. Cook City Administrator: Gary D. Plotz �oC-e� • • • HUTCHINSON PUBLIC WORKSTNGINEERING DEPARTMENT Hutchinson City Center /11.1 Hassan St SFiHutchmson MN 55350- 25M20- 234- 4209/FAX 320 - 234-4240 ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor and City Council FROM: Kent Exner, City Engineer DATE: July 16, 2008 SUBJECT: NE Trunk Storm Sewer Phase 3 I have studied the following proposed improvements and find that the proposed project Is feasible and recommend it be consVucted: L31P08 -03 Proposed storm sewer improvements near the intersection of TH 15 and North High Drive (C.R. 12). This work is necessary to complete the storm water collection and treatment system associated with MNDOTs TH 15 Roundabout project. Improvements would include grading, trunk and lateral storm sewer, landscaping, restoration, and appurtenances. ESTIMATED COST - Subtotal TOTAL Construction Cost - - $555 En Ineerl " _ - $90,750 Engimering Services - - $30,0010 Adminlatrstloh: "" - $33300 Fiscal/Legal/Interest .. - - $16,650 Property Acquisition ' ." - $150,000 - ESTIMATED TOTAL $875,700 ESTIMATED FUNDING TOTAL AssessableCost - Street B Drainage Improvements $0 CI - Bondin - $437850 CI -Water Funds - • so CI - Sewer Funds $0 Stormwater Willy $43-7 50 ESTIMATED TOTAL $875,700 �b(e)- RESOLUTION NO. 13448 • RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 3 PROJECT NO. 08 -03 WHEREAS, pursuant to a resolution of the Council adopted July 22nd, 2008, the City Engineer has prepared a report with reference to the improvement of: NE Trunk Storm Sewer — Phase 3: Construction of storm sewer improvement near the intersection of TH 15 and North High Drive (C.R. 12) by construction of grading, trunk and lateral storm sewer, landscaping, restoration and appurtenances, and said report was received by the Council on July 22nd, 2008. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $875,700.00. 2. A public hearing shall be held on such proposed improvements on the 12th day of August, 2008, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 22nd day of July 2008. Mayor: Steven W. Cook I� U City Administrator. Gary D. Plotz f b((� PUBLICATION NO. 7702 • NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 3 PROJECT NO. 08-03 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 12th day of August 2008, to consider the making of an improvement of: NE Trunk Storm Sewer — Phase 3: Construction of storm sewer improvement near the intersection of TH 15 and North High Drive (C.R. 12) by construction of grading, trunk and lateral storm sewer, landscaping, restoration and appurtenances, and pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $875,700.00, with an Assessable Cost of $0.00 for the total estimated cost of $875,700.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 07/22/2008 City Administrator • PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, JULY 29TH, 2008 AND TUESDAY, AUGUST 5TH, 2008. • IC) RESOLUTION NO. 13448 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO.7 PROJECT NO. 08 -07 WHEREAS, it is proposed to improve: Improvement of South Grade Road SW trail from Bridgewater Estates Third Addition (approximately 250' east of Honey Tree Road) to School Rd SW by construction of grading, aggregate base, storm sewer, bituminous paving, landscaping, restoration, and appurtenances. This work completes the trail alignment from Lakewood Or SW to the existing School Rd facilities, and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 22nd day of July 2008. 11 Mayor. Steven W. Cook City Administrator: Gary D. Plotz • I a-e) J l J • 9UTOHINSON PUBLIC WORKS /ENGINEERING DEPARTMFNI l�ulc9mmn City Center /111 Hassan SISE/Hutchinson MIN 55350.25271320- 234-4209/FAX 320- 234d 2gQ - ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor and City Council FROM: Kent Exner, City Engineer DATE: July 16, 2008 - SUBJECT: South Grade Road Trail I have studied the following proposed improvements and find that the proposed project is feasible and recommend It be constructed L7/P08 -07 Proposed Improvement of South Grade Road SW Vail from Bridgewater Estates 3rd Addilion (approbmately 250' east of Honey Tree Road) to School Rd SW. This work completes the trail alignment from Lakewood Or SW to the existing School Rd facilities. Improvements would Include grading, aggregate base, stone sewer, bituminous paving, landscaping, restoration, and appurtenances. ESTIMATED COST - -- Subtotal- -- TOTAL Construction Coat $150000 E Irteerl - $22 Administrativi $9 FIscalfl-egalfinterest " - - $4,500 ESTIMATED TOTAL - - $186000 ESTIMATED FUNDING TOTAL ". -" Assessable Cost - Street 3 Drama a Improvements - - 0 C -Bonding 5186 000 City- Water Funds - $0 C - Sewer Funds '. - SO Stormwater Utilit - - - $0 '- ESTIMATED TOTAL - $186.000 RESOLUTION NO. 13450 • RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO.7 PROJECT NO. 08 -07 WHEREAS, pursuant to a resolution of the Council adopted July 22nd, 2008, the City Engineer has prepared a report with reference to the improvement of. Improvement of South Grade Road SW trail from Bridgewater Estates Third Addition (approximately 250' east of Honey Tree Road) to School Rd SW by construction of grading, aggregate base, storm sewer, bituminous paving, landscaping, restoration, and appurtenances. This work completes the trail alignment from Lakewood Dr SW to the existing School Rd facilities, and said report was received by the Council on July 22nd, 2008. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $186,000.00. 2. A public hearing shall be held on such proposed improvements on the 12th day of August, 2008, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. • Adopted by the Hutchinson City Council this 22nd day of July 2008. Mayor: Steven W. Cook City Administrator: Gary D. Plotz • � °(tee PUBLICATION NO. 7703 • NOTICE OF HEARING ON IMPROVEMENT LETTING NO.7 PROJECT NO. 08 -07 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 12th day of August 2008, to consider the making of an improvement of: Improvement of South Grade Road SW trail from Bridgewater Estates Third Addition (approximately 250' east of Honey Tree Road) to School Rd SW by construction of grading, aggregate base, storm sewer, bituminous paving, landscaping, restoration, and appurtenances. This work completes the Vail alignment from Lakewood Dr SW to the existing School Rd facilities, and pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $186,000.00, with an Assessable Cost of $0.00 for the total estimated cost of $186,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 07/22/2008 • City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, JULY 29TH, 2008 AND TUESDAY, AUGUST 5TH, 2008. 1] T)IO-) RESOLUTION NO. 13451 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 16 PROJECT NO. 08 -20 WHEREAS, it is proposed to improve: Hutchinson Dam Riffle No. 11 - Improvementof Hutchinson Dam spillwayapproximately 200' east of the TH 15 Bridge over the South Fork of the Crow River by construction of grading, granular base, base rock, boulders, restoration, and appurtenances, and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 22nd day of July 2008. L Mayor: Steven W. Cook City Administrator: Gary D. Plotz • 11 , C) )- • RUTCIIINSON PUBLIC WORKS/ENGINEERING DEPARTMENT. Hatcfimson City CenW /1 11 H. St SE/Hutchinson MN 55350.2522(320- 2344209/FAX 3242344290 , ENGINEERING REPORT & FEASIBILITY STUDY ,<: TO: Mayor and City Council FROM: Kent Exner, City Engineer DATE: July 16, 2008 SUBJECT: Hutchinson Dam Riffle No. 11 I have studled the following proposed Improvements and find that the proposed project is feasible and recommend it be constructed: L16/P08 -20 Proposed improvement of Hutchinson Dam spillway approximately 200' east of the TH 15 Bridge over the South Fork of the Crow River. This work addresses the RitBe No. 11 that was bid as an alternative in the Hutchinson Dam Replacement project but not approved and constructed. Improvements would incude grading, granular base, base rock, boulders, restoration, and appurtenances. )(-�(�) RESOLUTION NO. 13462 • RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 16 PROJECT NO. 08 -20 WHEREAS, pursuant to a resolution of the Council adopted July 22nd, 2008, the City Engineer has prepared a report with reference to the improvement of. Hutchinson Dam Riffle No. 11 - Improvementof Hutchinson Dam spillway approximately 200' east of the TH 15 Bridge over the South Fork of the Crow River by construction of grading, granular base, base rock, boulders, restoration, and appurtenances, and • said report was received by the Council on July 22nd, 2008. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1, The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $62,000.00. 2. A public hearing shall be held on such proposed improvements on the 12th day of August, 2008, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 22nd day of July 2008. Mayor: Steven W. Cook I1 U City Administrator: Gary D. Plotz bCP-) PUBLICATION NO. 7704 • NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 16 PROJECT NO. 08 -20 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 12th day of August 2008, to consider the making of an improvement of Hutchinson Dam Riffle No. 11 - Improvement of Hutchinson Dam spillway approximately 200' east of the TH 15 Bridge over the South Fork of the Crow River by construction of grading, granular base, base rock, boulders, restoration, and appurtenances, and pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $62,000.00, with an Assessable Cost of $0.00 for the total estimated cost of $62,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 07/22/2008 City Administrator • PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, JULY 29TH, 2008 AND TUESDAY,AUGUST 5TH, 2008. • )6Ce-) RESOLUTION NO. 13453 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 17 PROJECT NO. 08 -22 WHEREAS, it is proposed to improve: Les Kouba Parkway from West River Park to Montana St NW along the current street alignment immediately adjacent to the Gopher Campfire Sanctuary by construction of grading, roadway subgrade correction/stabilization (24' -28' width), drainage improvements, geotextile fabric, granular base, aggregate base, landscaping, restoration and appurtenances, and WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 22nd day of July 2008. • Mayor. Steven W. Cook City Administrator. Gary D. Plotz 11 I(-�(0 • • • HUTCHINSON PUBLIC WORKS/ENGINEERING DEPARTMENT _ Hutchinson City Center /111 Hassan St SE/Hutchinson MIN 55350 - 25221320- 234- 4209/FAX 320-2344240 - ENGINEERING REPORT & FEASIBILITY STUDY TO: Mayor and City Council FROM: Kent Exner, Clty Engineer DATE: July 16, 2008 SUBJECT: Les Kouba Parkway Improvements I have studied the following proposed improvements and find that the proposed project is feasible and recommend it be constructed L17/P08 -22 Proposed improvement of Les Kouba Parkway from West River Park to Montana St NW along the current street alignment immediately adjacent to the Gopher Campfire Sanctuary. Improvements would Include grading, roadway subgrade conection/stabilization (24'- 28' widlh), drainage improvements, geolexlile fabric, granular base, aggregate base, landscaping, restoration, and appurtenances. - ESTIMATED COST - Subtotal - TOTAL Construcltlon Cost - - $200,000 En Ineedn .._ - $30,00-0 Adminfatratloa�> -- - - - $12000 FlscaULe T!nt rest " - - - $6,0111 - ESTIMATED TOTAL -- - $248000 - ESTIMATED FUNDING - - -: - - "- TOTAL Assessable Cost - Street & Dral Improvements - 0 Cfty - Bondlai, 248,00 C - Water Funds - - $0 C - Sewer Funds - - - 0 Stormwater Utll - - - $0 " ESTIMATED TOTAL - $248 )D (P-) RESOLUTION NO. 13454 • RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 17 PROJECT NO. 08 -22 WHEREAS, pursuant to a resolution of the Council adopted July 22nd, 2008, the City Engineer has prepared a report with reference to the improvement of: Les Kouba Parkway from West River Park to Montana St NW along the current street alignment immediately adjacent to the Gopher Campfire Sanctuary by construction of grading, roadway subgrade correction/stabilization (24' -28' width), drainage improvements, geotextile fabric, granular base, aggregate base, landscaping, restoration and appurtenances, and said report was received by the Council on July 22nd, 2008. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $248,000.00. 2. A public hearing shall be held on such proposed improvements on the 12th day of August, 2008, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. • Adopted by the Hutchinson City Council this 22nd day of July 2008. Mayor: Steven W. Cook City Administrator: Gary D. Plotz L ) 0 (e) PUBLICATION NO. 7705 • NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 17 PROJECT NO. 08 -22 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 12th day ofAugust2008, to consider the making of an improvement of: Les Kouba Parkway from West River Park to Montana St NW along the current street alignment immediately adjacent to the Gopher Campfire Sanctuary by construction of grading, roadway subgrade correction /stabilization (24' -28' width), drainage improvements, geotextile fabric, granular base, aggregate base, landscaping, restoration and appurtenances, and pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $248,000.00, with an Assessable Cost of $0.00 for the total estimated cost of $248,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: 07/22/2008 • City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, JULY 29TH, 2008 AND TUESDAY, AUGUST 5TH, 2008. • M , 7 • MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Chief Daniel Hatten FROM: Sgt. Joseph Nagel �' i DATE: 07/22/2008 RE: Dance Permit /Jacques Ngwe It my recommendation that, Jacques Ngwe not be granted a permit to hold a public dance. Based on his criminal history and contact with law enforcement, I cannot recommend approval of the public dance permit. Any questions or concerns please contact me. • • , APPLICATION FOR PUBLI DA NCE PERMIT FEE .611 � • , . , ��'•i�:$�. -' � � � "� �,J• g'�� ■ ' °,� k �� „t °'_ r � ---� � �■.,.:: — � � —T++:° ' Ks. �_� �-� al _. � `' �"�7 , �' � 'e ".'11 � .. a .� , �a �+ }' r ��,, l ' w. � °' i'� .'R: i _� . 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"..'°. k'"' ' _'' - �j'°' °•� "� � .- .. e -w F ' s 4 ;41 "b ra� ` yJ - - 0 - • ' q , .. putel ii rw - r p c L � J� i e (L _ rd �1 Example 1 for Single Agency Grants and Lead Agencies in Multiple Agency Grants Attachment 3 RESOLUTION AUTHORIZING EXECUTION OF AGREEMENT Be it resolved that the Hutchinson Police Department enter into a grant agreement with the Minnesota Department of Public Safety, Office of Traffic Safety for the project entitled SAFE & SOBER COMMUNITIES during the period from October 1, 2008 through September 30, 2009. The Chief of Glencoe Police Department is hereby authorized to execute such agreements and amendments as are necessary to implement the project on behalf of the Glencoe Police Dept and to be the fiscal agent and administer the grant. 0 I certify that the above resolution was adopted by the Citv Council of Hutchinson Minnesota on July 22, 200 SIGNED: WITNESSETH: (Signature) City Auditor /Other Authorized Person (Tide) (Date) r1 L- J (Signature) City Cl erk/Other Authorized Person (1'itte) (Date) 2007 Minnesota Safe & Sober Office of Traffic Safety, Department of Public Safety ( ,b)