The URL can be used to link to this page

cp07-08-2008 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JULY 8, 2008 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Rev. Gerhard Bode, Peace Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF NNE 24, 2008 Action - Motion to approve as presented 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. MOTOR VEHICLE MONTHLY REPORT FOR MAY 2008 2. HUTCHINSON FIRE DEPARTMENT MONTHLY REPORT FOR NNE 2008 3. HUTCHINSON UTILITIES COMMISSION MINUTES FROM APRIL 30, 2008 4. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR MAY 2008 •(b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13442 — RESOLUTION FOR PURCHASE 2. RESOLUTION NO. 13443 — RESOLUTION ACCEPTING PLEDGED SECURITIES FROM CITIZENS BANK 3. RESOLUTION NO. 13444 — RESOLUTION AUTHORIZING CLOSING OF VARIOUS DEBT AND CONSTRUCTION FUNDS AND TRANSFERRING FUND BALANCES TO EXCESS BOND FUND 4. ORDINANCE NO. 08 -0506 — AN ORDINANCE VACATING UTILITY AND DRAINAGE ESEMENTS LOCATED IN KOTTKE COURT (SECOND READING AND ADOPTION) 5. ORDINANCE NO. 08 -0507 — AN ORDINANCE ADDING SECTION 154.072 TO THE HUTCHINSON CITY CODE TO ESTABLISH REGULATIONS FOR A MIXED USE ZONING DISTRICT (SECOND READING AND ADOPTION) AND APPROVAL OF SUMMARY ORDINANCE (c) CONSIDERATION FOR APPROVAL OF SHORT -TERM 3.2 MALT LIQUOR LICENSE FOR ST. ANASTASIA CATHOLIC CHURCH ON SEPTEMBER 6 & 7, 2008, (d) CONSIDERATION FOR APPROVAL OF ENGINEERING SERVICES AGREEMENT WITH BARR ENGINEERING COMPANY FOR DESIGN AND CONSTRUCTION SUPPORT FOR HUTCHINSON DAM REPLACEMENT (e) CONSIDERATION FOR APPROVAL OF SUBDIVISION AGREEMENT FOR SOUTHWIND 2 ND ADDITION (f) CONSIDERATION FOR APPROVAL OF REVISED ASSESSMENT FOR SA- 5086 — PISHNEY ALLEY CITY COUNCIL AGENDA —JULY 8, 2008 — 617 4 AVENUE SW (LETTING NO. 4, PROJECT NO. 08 -04) — DECLARING ADEQUACY OF PETITION AND ADOPTING REVISED ASSESSMENT • (g) CONSIDERATION FOR APPROVAL OF ON -SALE SHORT TERM 3.2 MALT LIQUOR LICENSE FOR THE MCLEOD COUNTY AGRICULTURAL ASSOCIATION ON AUGUST 13 — 17, 2008 (h) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR KEVIN MESSNER DBA CORNERSTONE CONTRACTING (i) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Action — Motion to approve consent agenda 7. PUBLIC HEARINGS — 6:00 P.M. (a) CONSIDERATION OF ISSUING ON -SALE INTOXICATING LIQUOR LICENSE TO FRATERNAL ORDER OF EAGLES LOCATED AT 1000 HWY 7 WEST Action — Motion to reject — Motion to approve (b) PHASE 2 (LE PROJECT NO. 8-05) R ADOPTING M AS ASSESSMENT, ACCEPTING BID AND AWARDING CONTRACT Action — Motion to reject — Motion to approve 8. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION OF 2009 VOICE OVER INTERNET PROTOCOL — TOM KLOSS, INFORMATION • TECHNOLOGY DIRECTOR No action. (b) PRESENTATION ON ESTABLISHING A MOSQUITO CONTROL BOARD —MARC SEBORA, CITY ATTORNEY Action - 9. UNFINISHED BUSINESS (a) DISCUSSION OF FUTURE MAJOR CAPITAL IMPROVEMENT PROJECTS (FOLLOW -UP FROM JUNE 24, 2008) Action - 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF DEBT MANAGEMENT POLICY Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP FOR JULY 22, 2008, AT 3:30 P.M. TO REVIEW THE 2007 ANNUAL FINANCIAL REPORT Action — Motion to reject — Motion to approve . MISCELLANEOUS 12. ADJOURN 2 MINUTES • REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JUNE 24, 2008 CALL TO ORDER — 5:30 P.M. M ayor Cook called the meeting to order. Members present were Casey Stotts, Kay Peterson, and Jim Haugen. Council Member absent was Bill Arndt. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Jon Lindekugel, Christ the King Lutheran Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS Jon Burks, 956 Osgood Avenue, presented before the Council. Mr. Burks commented on the mosquito control program. Mr. Burks noted that last year the program worked very well, however this year the mosquitoes are terrible. He has learned that one resident on his block has opted out of the program, therefore the entire block does not get sprayed. Mr. Burks noted that he does not believe that is )air the other residents on the block that wish to have their area sprayed for mosquitoes. John Olson, Public Works Manager, explained that the opt -out program for one resident could include having other properties being excluded from the program due to their location. Mr. Burks noted that he asked the mosquito control operator to come back and spray his street, which occurred. This made a world of difference on the effects of the mosquitoes. He requested that the spray go to his property line even though his neighbor has opted out of the program. MINUTES (a) BID OPENING MINUTES FROM JUNE 16, 2008 (CREEKSIDE BAG FILM) (b) REGULAR MEETING OF JUNE 10, 2008 Motion by Stotts, second by Peterson, to approved the minutes as presented. Motion carried unanimously. 6. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PUBLIC ARTS COMMISSION MINUTES FROM FEBRUARY 14, 2008 2. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM MAY 20, 2008 3. PLANNING COMMISSION MINUTES FROM MAY 20, 2008 4. BUILDING DEPARTMENT MONTHLY REPORT FOR MAY 2008 5. CITY OF HUTCHINSON FINANCIAL REPORT FOR MAY 2008 6. CITY OF HUTCHINSON INVESTMENT REPORT FOR MAY 2008 (b) RESOLUTIONS AND ORDINANCES • 1. RESOLUTION NO. 13428 — RESOLUTION TO APPROPRIATE FOUND PROPERTY TO 5 Lo� CITY COUNCIL MINUTES —JUNE 24, 2008 DEPARTMENT USE FOR HUTCHINSON POLICE SERVICES • 2. RESOLUTION NO. 13437 -RESOLUTION FOR PURCHASE (SHRINK WRAP, PALLET SOCKS, CHIPPED WOOD PALLETS) (c) PLANNING COMMISSION ITEMS I. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW CONSTRUCTION OF A BUILDING TO HOUSE A CAR DETAILING BUSINESS LOCATED IN THE INDUSTRIAL/COMMERCIAL DISTRICT AT 205 MONROE STREET SE REQUESTED BY SCOTT HAAG WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13429) 2. CONSIDERATION OF VACATION OF EASEMENTS AND PRELIMINARY AND FINAL PLAT OF RIVERPOINTE VILLAS (FORMERLY KOTTKE COURT) SUBMITTED BY HAGEN BUILDERS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13430 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 08 -0506 FOR JULY 8, 2008) 3. CONSIDERATION OF VARIANCE TO ALLOW A REAR YARD SETBACK OF 10 FEET WHERE 15 FEET IS REQUIRED FOR A GARAGE ADDITION AT 506 GLEN STREET SW REQUESTED BY GREG AND CARLA WEGNER WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 1343 1) 4. CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW A TOWING BUSINESS IN THE FRINGE COMMERCIAL DISTRICT LOCATED AT 1203 MAIN STREET NORTH REQUESTED BY GORDON EVENSON, FIRST CLASS TOWING, AND CALVIN HANSEN WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13432) • 5. CONSIDERATION OF ZONING ORDINANCE AMENDMENT TO CREATE MIXED USE DISTRICT WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO.08 -0507 FOR JULY 8, 2008) 6. CONSIDERATION OF A SITE PLAN SUBMITTED BY ROBERT WENDORFF FOR DEVELOPMENT OF PROPERTY LOCATED AT 6 FRANKLIN STREET NW FOR CONSTRUCTION OF AN INSURANCE BUILDING AND DENTAL CLINIC WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13433) (d) CONSIDERATION FOR APPROVAL OF SHORT -TERM 3.2 MALT LIQUOR LICENSE FOR RC PROMOTIONS ON JULY 11 & 12, 2008, AT THE MCLEOD COUNTY FAIRGROUNDS (TRACTOR PULL) (e) CONSIDERATION FOR APPROVAL OF ADDENDUM TO DENTAL PLAN SUMMARY PLAN DOCUMENT (f) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 5 — LETTING NO. 4, PROJECT NO. 07 -04 (WASTEWATER TREATMENT FACILITY IMPROVEMENTS) (g) CONSIDERATION FOR APPROVAL OF ITEMS FOR 2008 PAVEMENT MANAGEMENT PROGRAM PHASE 2 - LETTING NO. 5, PROJECT NO. 08 -05 (DECLARING COST TO BE ASSESSED & ORDERING PREPARATION OF PROPOSED ASSESSMENT AND SETTING HEARING ON PROPOSED ASSESSMENT) (h) CONSIDERATION FOR APPROVAL OF AGREEMENT FOR PURCHASE OF CHIPPED WOOD PALLETS BETWEEN NORTHLAND PALLETS AND CREEKSIDE COMPOST FACILITY 5ta-) CITY COUNCIL MINUTES —JUNE 24, 2008 (i) CONSIDERATION FOR APPROVAL OF REVISED ASSESSMENT ROLL — 2008 PAVEMENT MANAGEMENT PROGRAM — PHASE 1 (LETTING NO. 5, PROJECT NO. 08 -05) • (j) SUBMITTAL OF MUNICIPAL OPERATIONS ENERGY CONSERVATION UPDATE (k) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 6(c)2, 6(c)5, 6(c)6, and 60) were pulled for separate discussion. Motion by Stotts, second by Peterson, to approve consent agenda with the exception of the items noted above. Motion carved unanimously. Item 6(c)2 bad further discussion. Rebecca Bowers, Planning/Zoning/Building Director, noted that a revised Resolution has been distributed which removes the last condition originally imposed. Ms. Bowers also noted that the Planning Commission wanted to pass on to all homeowners in the subdivision that the streets are private. Motion by Haugen, second by Stotts, to approve revised Resolution No. 13430. Motion carried unanimously. Item 6(c)5 had further discussion. Mayor Cook asked about the 10 foot setback from the front of the street. He also questioned the discussion on site lines. Ms. Bowers noted that staff would be reviewing submittals on a case by case basis. Staff has the ability to alter these items due to safety and other issues. Motion by Stotts, second by Cook, to approve Item 6(c)5. Motion carried unanimously. Item 6(c)6 had further discussion. Rebecca Bowers, Planning/Zoning/Building Director, explained that a last- minute site plan came in which revises the original plan. The revised site plan has two separate buildings as opposed to one large building originally proposed. The reason for the revision is due to building • code requirements that became cost - prohibitive for the applicant for one large building. Motion by Peterson, second by Stotts, to approve Item 6(c)6. Motion carried unanimously. Item 60) had further discussion. Mayor Cook commented on the report that was submitted. Mayor Cook suggested including measurements into the report, as well as incorporating goals. He suggested having target goals (i.e. % reduction in fuel). Kent Exner noted he will bring this suggestion back to the group of directors that put the report together to incorporate measurements and goals into future reports. Motion by Stotts, second by Cook, to approve Item 60). Motion carried unanimously. 7. PUBLIC HEARINGS — 6:00 P.M. — NONE 8. COMMUNICATIONS, REQUESTS AND PETITIONS Joe Sullivan, CGMC, presented before the Council. Mr. Sullivan provided an update on the legislative session that ended in May. Mr. Sullivan specifically spoke on the local government aid legislation that went into effect. Overall, an increase of $42 million was achieved in LGA. This means an approximate increase for Hutchinson in the amount of $160,000. Mr. Sullivan cautioned the Council on the December LGA payment as it is possible that the funds may not be available. Mr. Sullivan then reviewed changes made in the legislature related to transportation, annexation, and economic development. Mr. Sullivan noted that Mayor Cook was very instrumental in the strides made with the LGA legislation and he will be recognized at the CGMC annual conference. 9. UNFINISHED BUSINESS 10. NEW BUSINESS • CITY COUNCIL VINUTES — JUNE 24, 2008 (a) CONSIDERATION FOR APPROVAL OF PENSION INCREASE FOR HUTCHINSON FIRE • DEPARTMENT RELIEF ASSOCIATION Jim Brodd, Vice President Fire Relief Association, and Gary Forcier, President, presented before the Council. Mr. Brodd noted that the Fire Relief Association is requesting that the City Council approve the monthly benefit increase of $2.00 per year of service per month based on the January 1, 2008, actuarial. This increase would achieve a $15.00 /monthly pension for year of service. The pension fund aids in retaining firefighters. Mr. Brodd noted that in 2005 when a report was completed by the state, the Relief Assocation was the second highest funded association, however ranked 11 out of 24 for the monthly benefit. The pension fund is currently funded at 79 %. Marc Sebora explained that if the fund was underfunded or had a shortfall, the County Auditor can assess a tax to the taxpayers to make up the difference. Steve Snapp, investment manager for the Relief Association, presented before the Council. Mr. Snapp reviewed the investment market. Mr. Snapp noted that the association, historically, has broken even on the pension demands and have added funds in the last three years. Motion by Peterson, second by Haugen, to approve the $2.00 pension increase for the Relief Association. Stotts abstained. Mayor Cook noted that he feels a $1.00 increase is his preference. Roll call vote was taken: Haugen — aye; Peterson — aye; Cook — nay. Motion carried 2 to 1. (b) CONSIDERATION FOR APPROVAL OF 2008 GREATER MINNESOTA BUSINESS • DEVELOPMENT PUBLIC INFRASTRUCTURE GRANT PROGRAM BIOMASS ENERGY APPLICATION FOR HUTCHINSON UTILITIES COMMISSION Mayor Cook explained that this is a grant application for a plasma energy project the Hutchinson Utilities Commission is undertaking. HUC had requested funding from the legislature this year, however the bill failed. The Department of Employment and Economic Development has offered a grant for the gasification project. Funding will be coming from various contributors. The application procedure requires action from the Council. Motion by Stotts, second by Peterson, to approve the 2008 Greater Minnesota Business Development Public Infrastructure Grant Program Biomass Energy Application for Hutchinson Utilities Commission. Motion carved unanimously. (c) DISCUSSION OF FUTURE MAJOR CAPITAL IMPROVEMENT PROJECTS Mayor Cook noted that the Council had suggested discussing upcoming projects that staff has planned. Kent Exner, City Engineer, presented before the Council. Mr. Exner presented a conceptual plan on Les Kouba Parkway which includes improvements and asphalting a portion of it. A cost estimate is projected at a total of $2 million. Gopher Campfire has been involved to date with maintenance and other protections. Funding is limited and assessments are limited. • 4 5(9-) CITY COUNCIL MINUTES —JUNE 24, 2008 Council Members Peterson and Stotts voiced that they feel this is an important project that should have • high priority. Skip Quade, Chairman of Gopher Campfire Conservation Park, presented before the Council. The club is turning 100 years old next year and the group would like to enhance the wildlife sanctuary. Mr. Quade explained that a new fence has to be installed due to new state regulations. However, the club does not want to install the fence unless protections are put in place. Mr. Quade asked that the road be improved in front of the park as well. Bill Corby, Chamber of Commerce /CVB, presented before the Council. Mr. Corby commented on the advantages of improvements to the park. Kent Exner spoke about next steps with this project. Mr. Exner believes some gravel needs to be pulled out and rocks can be installed to delineate the roadway for now. General project costs on an intermediate plan will be presented to the Council at the July 22, 2008, Council meeting. Dolf Moon, PRCE Director, presented before the Council. Mr. Moon provided a presentation on the proposed aquatic center which will consist of slides, zero -edge, water play, geysers, sand play, sand volleyball, shower tower and lap swimming. The facility is proposed to retrofit the current outdoor pool located at the Recreation Center. The project is estimated to cost approximately $2million. Mr. Moon further explained that the current facility will need improvements that will cost approximately $700,000 just to maintain the facility as is. Mr. Moon reviewed funding options available for the project. . Mr. Moon then reviewed a ballfield project that had been proposed in 2000. Since 2000 several programs have grown and more ballfields are now needed. Mayor Cook asked if there are any partnership opportunities available with the school district. Mr. Moon spoke about possibilities that could happen. Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt provided a presentation on Energy Park. The current industrial park is full and the EDA has purchased 77 acres for future development. The park is proposed to have 14 lots ranging in size from 2 to 10 acres. The total cost of the project is estimated at $3.5 million. Mr. Seppelt spoke about opportunities that got away due to having an undeveloped industrial park. Kent Exner, City Engineer, briefly discussed the last step to complete the Crow River Dam structure which is the last riffle east of the bridge. He also spoke about development of the trail on South Grade Road. John Olson, Public Works Manager, reminded the Council of everything the city has to maintain currently as well. He spoke of the benefit of having the Council prioritize all of the projects on the horizon. Mayor Cook suggested allowing the Council time to absorb this information and bring back to staff their • priority lists. Another discussion will be held at the next Council meeting. 15 CITY COUNCIL MINUTES — JUNE 24, 2008 (d) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 13416 — RESOLUTION ESTABLISHING • LOCATION FOR TRAFFIC CONTROL DEVICES Kent Exner, City Engineer, presented before the Council. Mr. Exner stated that this is the Resolution that was introduced at the last Council meeting. The proposal is to construct a bicycle lane and No Parking on the west side of School Road with a bicycle lane and parking on the east side of School Road. If approved, the recommendation is to not construct the bike lane until after the roundabout project is completed on Hwy 15/North High Drive. Motion by Stotts, second by Peterson, to approve Resolution No. 13416. Motion carried unanimously. (e) CONSIDERATION FOR APPROVAL OF SETTING PUBLIC HEARING ON THE 2009 PROPOSED BUDGET Mayor Cook suggested holding a public hearing to allow input on the proposed 2009 budget. Gary Plotz, City Administrator, suggested holding the public hearing at the second meeting in August to allow time for variables to be derived at. Motion by Haugen, second by Stotts, to set public hearing on the 2009 proposed budget for August 26, 2008, at 6:00 p.m. Motion carried unanimously. (f) CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 135D.05, SUBD. 3(B) TO DISCUSS LITIGATION STRATEGY INVOLVING: BEGINNING AT A STONE MONUMENT ON THE WEST LINE OF THE EAST HALF OF THE SOUTHWEST QUARTER OF SECTION 7, TOWNSHIP 116, RANGE 29, 1703.07 FEET NORTH OF THE 1/16 POST OF THE SOUTH LINE OF THE SOUTHWEST QUARTER OF SAID SECTION 7; THENCE IN AN EASTERLY DIRECTION 1376.2 • FEET IN A STRAIGHT LINE BETWEEN THE PLACE OF BEGINNING AND A STONE MONUMENT LYING 1694.25 FEET NORTH OF THE SOUTHEAST CORNER OF SAID SECTION 7; THENCE IN A SOUTHERLY DIRECTION TO THE SOUTH LINE OF SAID SECTION 7 AT A POINT 1376.2 FEET EAST OF THE SOUTHWEST CORNER OF THE EAST HALF OF THE SOUTHWEST QUARTER OF SAID SECTION 7; THENCE IN A WESTERLY DIRECTION TO THE SAID SOUTHWEST CORNER OF THE EAST HALF OF THE SOUTHWEST QUARTER OF SAID SECTION 7; THENCE IN A NORTHERLY DIRECTION 1703.07 FEET TO THE PLACE OF BEGINNING. NOW KNOWN AS LOT 14 OF THE AUDITOR'S PLAT OF SECTION 7, TOWNSHIP 116, RANGE 29. EXCEPTING THEREFROM THE FOLLOWING DESCRIBED TRACTS, TO -WIT: 1. ALL THAT LAND THAT HAS BEEN PLATTED AS BREEZY MEADOW. 2. PARCEL 3 AND 3A OF CITY OF HUTCHINSON STREET RIGHT -OF -WAY PLAT NO 7 IN LOT 14, AUDITOR'S PLAT OF SECTION 7, TOWNSHIP 116 NORTH, RANGE 29 WEST, ACCORDING TO THE MAP ON FILE AND OF RECORD IN THE OFFICE OF THE COUNTY RECORDER, MCLEOD COUNTY, MINNESOTA. THE WEST LINE OF SAID STRIP OF LAND BEING THE WEST LINE OF SAID LOT 14 AND THE EAST LINE OF SAID STRIP OF LAND BEING THE EAST LINE OF SAID LOT 14. 3. THAT PART OF LOT 14 OF THE AUDITOR'S PLAT OF SECTION 7, TOWNSHIP 116 • NORTH, RANGE 29 WEST, MCLEOD COUNTY, MINNESOTA DESCRIBED AS FOLLOWS: 0 �0.� CITY COUNCIL MINUTES —JUNE 14, 2008 • COMMENCING AT THE SOUTHEAST CORNER OF THE SOUTHWEST QUARTER OF SAID SECTION 7; THENCE NORTH 89 DEGREES 21 MINUTES 16 SECONDS WEST, ASSUMED BEARING ALONG THE SOUTH LINE OF SAID SOUTHWEST QUARTER 931.00 FEET TO THE SOUTHWEST CORNER OF BREEZY MEADOW, ACCORDING TO THE RECORDED PLAT THEREOF, AND THE POINT OF BEGINNING OF SAID LAND TO BE DESCRIBED; THENCE CONTINUING NORTH 89 DEGREES 21 MINUTES 16 SECONDS WEST, ALONG SAID SOUTH LINE 265.00 FEET TO THE SOUTHEAST CORNER OF MENARD ADDITION, ACCORDING TO THE RECORDED PLAT THEREOF; THENCE NORTH 0 DEGREES 47 MINUTES 54 SECONDS EAST, ALONG THE EAST LINE OF SAID MENARD ADDITION 722.00 FEET; THENCE SOUTH 89 DEGREES 21 MINUTES 16 SECONDS EAST, PARALLEL WITH SAID SOUTH LINE OF THE SOUTHWEST QUARTER 298.00 FEET; THENCE SOUTH 0 DEGREES 47 MINUTES 54 SECONDS WEST 381.60 FEET TO THE NORTH LINE OF SAID BREEZY MEADOW; THENCE NORTH 89 DEGREES 21 MINUTES 16 SECONDS WEST, ALONG SAID NORTH LINE OF BREEZY MEADOW 33.00 FEET TO THE NORTHWEST CORNER OF SAID BREEZY MEADOW; THENCE SOUTH 0 DEGREES 47 MINUTES 54 SECONDS WEST, ALONG THE WEST LINE OF SAID BREEZY MEADOW 340.40 FEET TO THE POINT OF BEGINNING. Marc Sebora, City Attorney, noted that this item will be discussed in the open session. Mr. Sebora explained that in 2006 the Hutchinson hospital entered into a purchase agreement to purchase land near Airport Road to construct a senior campus. Shortly before the closing, it was realized that an easement ran through the piece of property which deemed the property unbuildable. As part of the transaction, the City paid 525,000 in earnest money. Due to the transaction not being complete, the hospital would like to take action to retrieve the earnest money which has not been returned. • Motion by Haugen, second by Peterson, to approve commencing legal action to retrieve the earnest money in the amount of $25,000. Motion carried unanimously. 11. MISCELLANEOUS Jim Haugen — Council Member Haugen commented on the good information presented tonight on the proposed projects. Mayor Cook suggested putting together a group to review these projects in more detail. Casey Stotts —Council Member Stotts clarified that an information session will be held on July 9, 2008, for interested persons running for Council Member/Mayor seats. Motion by Stotts, second by Haugen, to set July 9, 2008, as a public meeting to provide information on running for City Council. Motion carried unanimously. Gary Plotz — Mr. Plotz noted that it has been determined that the bids received on the bag film need to be rejected. The low bidder did not bid on one product which makes it difficult to compare the two bids received. Instead, staff is suggesting rejecting the bids and obtaining quotes instead in August, which will comply with the new competitive bidding law. Motion by Stotts, second by Peterson, to reject the bag film bids and go out for quotes after August 1, 2008. Motion carried unanimously. Mr. Plotz also noted that at the last Council workshop, the Council discussed the establishment of a mosquito control board. Mr. Plotz noted that a mosquito control board has statutorily stron& powers to impose a levy. Staff is suggesting putting this item on the next Council agenda to allow the city attorney more time to research this issue. • Lastly, Mr. Plotz mentioned that he and the HUC General Manager have been discussing holding a 5LO-) CITY COUNCIL MINUTES —JUNE 24, 2008 meeting between the city and the HUC Commission. • Mike Kumm, HUC General Mana explained that the HUC has discussed reviewing the formula that is used to configure the payment in leu of taxes that comes from HUC to the City. The HUC Commission has suggested reconvening the committee to review the formula. Mr. Kumm then reviewed some current projects that HUC is working on. 12. ADJOURN Motion by Peterson, second by Haugen, to adjourn at 5:30 p.m. Motion carried unanimously. • 5b-) MOTOR VEHICLE MONTHLY SUMMARY • For the Month o£ MAY 2007 2008 Net Revenue: $ 23271.25 $23198.40 Payroll Hours: 906.50 643.77 Net Revenue per hours worked: 25.67 36.04 Profits YTD: 18745.22 13738.40 % Profit Margin YTD: 17% 12% Comments: • • Ice Mayor and City Council Members From: Brad Emans, Fire Chief Data: 07/01/08 Ra: Monthly Update on Activities of the Fire Department Fire Department Response: The fire department responded to 31 calls for service in the month of June. Fire Officer Only Response: A "fire officer only" responded to 13 calls in June, saving the Hutchinson Fire District the cost of a "general" alarm estimated at $2,184.00 and more importantly, it kept our firefighters on their full time job or at home with their families an additional 195 hours) Response Time (First Emergency Vehicle Out of the Door): June— 3 minutes 50 seconds Example of a few of the calls: • The FD responded gas line strike by a construction company at a public utility construction project; • The FD responded to a possible apartment building fire after a lightning strike in the NW part of the city; • The FD went out on Sky -Wam. We were fortunate that no sever weather hit our fire district; • The FD responded to round hay bales on fire in a ditch causing damage to a rural power pole; • The FD responded to the first of many fireworks complaints to come; • The FD responded to a possible propane leak in the rural fire district; • The FD responded to a three vehicle accident in the rural fire district where one victim was deceased and three victims were injured; • The FD responded to a fire in an apartment in an apartment building located in the SE part of the city. r7 L- I Vq- a, Breakdown of the Calls for the Month: City: Residential 4 CommerciaUlndustrial 7 MuRffamily 4 School 2 Carbon Monoxide 1 Hazardous Material 3 Vehicle 0 Rescue 0 Medical 3 Grass 0 Sky -Wam 1 Good Will 0 Mutual Aid 0 Structure Fires 0 Arson 0 Rural: Rescue 1 Grass Type 1 Medical 1 Residential 1 Farm Building 0 Hazardous Material 1 Carbon Monoxide 0 Vehicle 1 Commercial/Industrial 0 Good Will 0 Mutual Aid 0 Structure Fires 0 Arson 0 Training: • Annual hose testing, an NFPA requirement; • Ropes / Knots — Part of the "new" high level rescue procedure; • Auto extrication / Crash injury management • Work with the Stewart FD on a pre -plan for the large industry in their community. Fire Prevention / Public Relations: Peace Lutheran vacation bible school; • 1 "Aid during the parade; • Provide manpower and equipment for the mud - volleyball; • Provide protection for the fireworks; • Wal -Mart — Public Safety Day • Tour and safety class for the McLeod Treatment residence; • Tour for the "Breakfast Club "; Provide manpower and equipment for the annual Slip & Slide. Other Information: • Rental Registration Update: We have 247 buildings registered, and 1158 units inspected as of June 30; • The FD implemented a "new" fuel conservation program effective immediately. The program consists of 1. All vehicles NOT being utilized at an emergency call will be shut -down until it is needed; • • Page 2 l V C9"� 2. All vehicles NOT in use for training purposes will be shut -down until needed; 3. Limit the number of vehicles responding to an emergency to just the units needed for that • emergency call; 4. Use fire trucks as props only for all educational opportunities. is Page 3 (J wo) -, Regular Meeting • April 30, 2008 Members present: President Donald H. Walser; Vice President David Wetterling; Secretary Dwight Bordson; Commissioner Craig Lenz; Commissioner Robert Hantge; Attorney Marc Sebora; General Manager Michael Kumm President Walser called the meeting to order at 3:00 p.m. The minutes of the March 26, 2008 regular meeting were reviewed. A motion was made by Vice President Wetterling, seconded by Commissioner Hantge to approve the minutes as written. Motion was unanimously carried. The minutes of the April 2, 2008 special meeting were reviewed. A motion was made by Commissioner Lenz, seconded by Secretary Bordson to approve the minutes as written. Motion was unanimously carried. Brenda Ewing, Human Resources Director, presented the changes to the family and medical leave policy mandated by Federal law. After discussion, a motion was made by Commissioner Hantge, seconded by Secretary Bordson to amend section 5, Employee Benefits, Family and Medical Leave of the HUC exempt and non - exempt employee handbooks with one verbiage change and one sentence placement change requested • by the Board. Motion was unanimously carried. The March payables were discussed. A motion was made by Vice President Wetterling, seconded by Commissioner Lenz to ratify the payment of bills in the amount of $4,566.662.61 (detailed listing in payables book). Motion was unanimously carried. GM Kumm presented the March financial statements /budget year -to -date. After discussion, a motion was made by Commissioner Lenz, seconded by Vice President Wetterling to approve the March financial statements /budget year -to -date. Motion was unanimously carried. A proposal from Haugen Architecture, Inc. was presented. This proposal is for providing architectural and engineering services for the new materials center and remodeling of the existing warehouse on our north complex. Haugen Architecture has already provided the specs and drawings for this project; he needs the contract signed for business purposes and we need it for our files. A motion was made by Commissioner Hantge, seconded by Secretary Bordson, to approve proposal for architectural and engineering services from Haugen Architecture, Inc. for the construction of new materials center and remodel of existing warehouse on north complex. Motion was unanimously carried. GM Kumm presented the service agreement with Geronimo Wind Energy. This is the first stage of the wind feasibility study. Attorney Sebora has reviewed the agreement. • v (k: 3 After discussion, a motion was made by Commissioner Hantge, seconded by Secretary • Bordson, to approve the agreement with Geronimo Wind Energy to conduct analysis. Motion was unanimously carried. At next commission meeting Geronimo will have sites selected for the board to act on. Requisition #003048 was presented for approval. This is to stay in compliance with the 2008 Public Awareness Program. A motion was made by Secretary Bordson, seconded by Commissioner Lenz, to approve requisition #003048 for public awareness program for transmission line and distribution system for 2008 from Paradigm. Motion was unanimously carried. Requisition #003067 was presented for approval. This is software to schedule preventative maintenance on the electric and gas distribution system. After discussion, a motion was made by Commissioner Lenz, seconded by Vice President Wetterling to approve requisition #003067 for desktop licenses and software update /support from CityWorks- Azteca Systems Inc. Motion was unanimously carried. Requisition #003073 was presented for approval. A motion was made by Vice President Wetterling, seconded by Commissioner Lenz, to approve requisition #003073 for labor and materials for complete electrical installation on chiller and building addition from Quades. Motion was unanimously carried. GM Kumm mentioned that he has overview prints available for commissioners to view. Bid tabulation result was presented for approval. After discussion, a motion was made • by Vice President Wetterling, seconded by Secretary Bordson, to approve the bid tabulation for 2008 trencher w /ancillary equipment including trade of Ditch Witch model 7020 trencher, backhoe and Redi -Haul trailer from Ditch Witch of Minnesota, Inc. Motion was unanimously carried. Discussion took place regarding PILOT (payment in lieu of taxes) as a line item on utility bills. A motion was made by Vice President Wetterling, seconded by Secretary Bordson, to appoint GM Kumm and Commissioner Lenz to serve on a committee to reconvene the discussions with City Council (from 2005) and revisit the formula of the PILOT program. Motion was unanimously carried. Discussion was held on the strategic plan — vision statement four — strategic objectives. This vision statement incorporates the IRP (integrated resource plan), which we are following. Some items have already been completed. The May 28, 2008 commissioners meeting has been rescheduled for Monday, June 2, 2008 at 3:00 p.m. Division reports • Manpower Study GM Kumm reported on HUC doubling its assets, without increasing the work force. r 1 U i Business — Jan Sifferath • • Pre -bid meeting held for the materials center & remodel of north complex • HSA (health savings account) meeting with employees • Legislature passed purchasing limits — effective August 1, 2008. Will come before board at a future meeting with recommendation. • Having some issues with billing software upgrade • CIP going well Electric — Steve Lancaster • Chiller project has started • Fuel tank removal and installation has started • Bids for the plant beautification will be in paper next week — phase one will be over a 2 -year period Gas — Steve Sturges • Replacing pipe at Rolling Greens Lane • Several requests for natural gas service outside city limits have come in • New services are also being installed GM Kumm reported on the following: • HUC was recognized by the State on Partnership for Trees — we are now eligible for the Golden Tree Award • Received the Tree Line Award and a flag, to be placed below the US flag — only • municipal in state recognized for this award Vice President Wetterling asked about the feasibility of the Round -Up Program. This program would round up your utility bill to the nearest dollar with the extra money going back to the community. This will be discussed at a future meeting. Legal Update None Unfinished Business None New Business ACH Credit Cards: • A customer had contacted us for this pay option, but with the current upgraded software it is not feasible at this time. Commissioner Hantge mentioned the possibility of buying merchandise /vehicles during the year instead of right after the first of the year after budget approval; understanding the urgency in needing some merchandise /vehicles immediately. This will be taken into consideration in the future. • �4tkt 3 There being no further business, a motion was made by Vice President Wetterling, • seconded by Secretary Bordson to adjourn the meeting at 4:26 p.m. Motion was unanimously carried. Dwight Bordson, Secretary ATTEST F I L • Donald H. Walser, President (P l 6;1612006 HUTCHINSON UTILITIES COMMISSION • STATEMENT *COME E EXPENSES MAY 31, 2008 OPERATING EXPENSES PRODUCTION OPERATION. _ PRODUCTION MAINTENANCE PURCHASED POWER OTHER POWER SUPPLY TRANSMISSION OPERATION TRANSMISSION MAINTENANCE ELECTRIC DISTRIBUTION _ OPERATION_ ELECTRIC, DISTRIBUTION NAINTENANCE PURCHASED GAS EXPENSE GAS TRANSMISSI.ON..OFFRATIAN_..- GAS TRANSMISSION MAINTENANCE GAS DISTRIBUTION OPERATION GAS DISTRIBUTION MAINTENANCE CUSTONER ACCOUNTING 8 COLLECTIONS SALES EXPENSE. ADMINISTRATIVE & GENERAL EX.FEN5F_S DEPRECIATION PAYMENT IN LIEU OF TAXES TO CITY .. __.ROADWAY LIGHTING TOTAL OPERATING__ EXPENSES ANNUAL__,_, BUDGET 27, 709. 457. 36 2,100,000,00 _2Q0, 00000 15,000. oO 3,000.00 12, 8.34,_41 21 700,000.00 11 100, 000. 00 44,661,_936.5 3, 920,01 B. 00 391,797.00 15,906,483.54 _ 264,537,00__ 108 297.00 15, 291. 00 385, 489 00. 240,000.00 10, 720, 710.00 101,_150,_00 33, 506, 00 435,270.00 _125 250,_00 .� 331.800.00 355,000.00 _ 2._ 644.00 2,865.966.00 1, 159, 188. 03 - 140,_9 0 0 40, 22B, 301. 57 PAGE 1 • DEVIATION 359,608.04 6BB, 341. 05 24. 366. 36 (1,595.50) (1,250.10) 1, 718, 605, 17 7,592. 34 (36.77) _2 795, 63Q, 59 L 493, 796..21. PREVIOUS,----- __.9451603,9.1._ ._ -CURRENT —. _-- BQDGETEII_ 192,433.24 YEAR TO DATE 119,024.19 YEAR TO DATE YEAR TO DATE INCOME STATEMENT 44.237.62 OTHER - NET - _... -. _ ___ 6,937,583,81 23. 767 47' 7,614,186.80 OPERATING REVENUE 6,203,528.58 INTEREST INCOME (1,410,658.22) 56,838.69 135._ 9041 SALES -- ELFCTRIr ENERGV 10,913,079.92 5 5110, 11,166,296.41 10,806,688.37 9,_939. SALES FOR RESALE 584,770,56 GAIN ON DISPOSAL - ELECTRIC _ 793,341.05 1051000.00 45,127.36 NET INCOME FROM OTHER SOURCES _.. _ 110, 337_.02 _ .. 1OZ�Z0636 _83,-3-4.0,_QO 5,365.61 SECURITY LIGHTS 4,717.50 TOTAL OTHER INCOME 4,655.00 6,250.50 146697...78 POLE RENTAL 933.25 '37 .00 1,250.10 _ 12,023. SALES - GAS 6,909,629. 15 8 , 1 35.B4 4.78 411139 ..61_ NEW ULM TRANSPORTATION 295,767.54 299,282.34 291,690,00 6,996,871.02 TRANSPORTATION - EL.ECTRIC DIVISION 458,333,31 458,333.23 458,370.00 _ _. -_ 32,. 176,51..__ TOTAL OPERATING REVENUE 19, 277. 568.-23 _. __2Q, 465,353.17_ ___. .18, 169,_828_. 56 OPERATING EXPENSES PRODUCTION OPERATION. _ PRODUCTION MAINTENANCE PURCHASED POWER OTHER POWER SUPPLY TRANSMISSION OPERATION TRANSMISSION MAINTENANCE ELECTRIC DISTRIBUTION _ OPERATION_ ELECTRIC, DISTRIBUTION NAINTENANCE PURCHASED GAS EXPENSE GAS TRANSMISSI.ON..OFFRATIAN_..- GAS TRANSMISSION MAINTENANCE GAS DISTRIBUTION OPERATION GAS DISTRIBUTION MAINTENANCE CUSTONER ACCOUNTING 8 COLLECTIONS SALES EXPENSE. ADMINISTRATIVE & GENERAL EX.FEN5F_S DEPRECIATION PAYMENT IN LIEU OF TAXES TO CITY .. __.ROADWAY LIGHTING TOTAL OPERATING__ EXPENSES ANNUAL__,_, BUDGET 27, 709. 457. 36 2,100,000,00 _2Q0, 00000 15,000. oO 3,000.00 12, 8.34,_41 21 700,000.00 11 100, 000. 00 44,661,_936.5 3, 920,01 B. 00 391,797.00 15,906,483.54 _ 264,537,00__ 108 297.00 15, 291. 00 385, 489 00. 240,000.00 10, 720, 710.00 101,_150,_00 33, 506, 00 435,270.00 _125 250,_00 .� 331.800.00 355,000.00 _ 2._ 644.00 2,865.966.00 1, 159, 188. 03 - 140,_9 0 0 40, 22B, 301. 57 PAGE 1 • DEVIATION 359,608.04 6BB, 341. 05 24. 366. 36 (1,595.50) (1,250.10) 1, 718, 605, 17 7,592. 34 (36.77) _2 795, 63Q, 59 L 493, 796..21. _...__1.356,_103_79 __.9451603,9.1._ ._ . (41.1, 1Q0, 78) 192,433.24 OTHER INCOME 119,024.19 163,261.81 40 44.237.62 OTHER - NET - _... -. _ ___ 6,937,583,81 23. 767 47' 7,614,186.80 _. .__._ 6,203,528.58 INTEREST INCOME (1,410,658.22) 56,838.69 135._ 9041 Q x _ - A QQ, 293. 5 5110, 232_57, 1,770.67 9,_939. 02 413.68 GAIN ON DISPOSAL - ELECTRIC _ 47,822.96 - __.�,_1.76�. -T 45,127.36 00 - (21695.60) GAIN ON DISPOSAL - GAS 1,742.68 2,574,25 5,365.61 (604,483.51) 6,371.76 TOTAL OTHER INCOME 1,006.15 88,:.427..18 146697...78 148, 609 '37 160_6-aa.-RZ._ _ _ 12,023. 90, 172,870,94 162,061.18 100,008.00 (62.053.18) 5,566,291.43 6,996,871.02 5,360,355,00 (1.636.516.02) _ _. -_ 32,. 176,51..__ 46 998 56 42,_ 149, 21 _ _ (4,849.35) 3,372.87 141.53 13,959.45 13,817.92 165,670.84 176,081.88 181,377.01 5,295.13 43, 430. 93 _ �BSSa2634_ ._ _b2�191_.7Z8 _ _.._ 13, 565 � 44 130,417,01 154,902.44 13B,261.06 (16,641.38) 116,029 55 155,981.06 147,928,50 (8,052.56) 1, 006272__26__ _- _ _1 :.Q93 37 .4._62_— �1 26i6S 9_._26.__ 41,234. 57 1,225,754 60 1. 194, 152. 50 1, 194, 248.03 95.53 448, B26. 95 482.995. 03 483, 033.65 38. 62 _ .. 22,07a--a9-------35 7-9 _ -, 7.17. 6l 23,489. Q6 17,881,758.56 19,931,422.15 16,543,598.82 (3,387,823.33) OPERATING INCOME 1, 395,. BQ9._67.------ 1,_034,_Q37,_02.�__1e 626,229 ( 592, 192. 74) _ OTHER INCOME 108,000.00 466, n48, 40 OTHER - NET - _... -. _ ___ __. _ _ __601998._BB— 23. 767 47' _._39,_1b9 -Q!a- _. .__._ __(_5. 40 1, 53_). INTEREST INCOME 109,946,57 56,838.69 83,340.00 (26.501.31) MISC INCOME 29,232.89 1,770.67 200.81 30) 1,569.86 GAIN ON DISPOSAL - ELECTRIC _ - - - __.�,_1.76�. -T 00 _._ __3,_1.76.10__ GAIN ON DISPOSAL - GAS .00 2,574,25 .00 (604,483.51) 2,874.25 TOTAL OTHER INCOME 200,178.34 88,:.427..18 II2,709.81 (24,262.63) OTHER EXPENSES MISC EXPENSES INTEREST EXPENSE TOTAL OTHER EXPENSES —NON -OPERATING- INCOME l� NET INCOME _ 4, 433, 6 35, 00 70,_0.00, __ 200,000.00 756,300.00 0 _— ._.._ —. 1, 028, 300. 00 32,631.18 31,198.85 45,003.60 13,804.75 108,000.00 466, n48, 40 ( 1, 612. 69) _ _ _1, 115, 276. 00 _ 509.744.18 497,747.25 . _464,_73x_51_ 509.739.11 _ _ 11.991.86 1,223,27 .00 .._1303,5,65_ (409,320 07) .._-C3971 0R9. 30) .. _(12,_290.77_). _ __(194, 1,086.243.e3 624,716.95 1,229,200.46 (604,483.51) 4,238,659.00 • 6!18!2008 HUTCHINSON ILITIES COMMISSION BCE SHEET MAY 31, 2008 PAGE 1 • # * • IQTA1,__* * * * 'b ASSETS UTILITY PLANT -. AT_ COST .. LAND & LAND RIGHTS DEPRECIABLE UTILITY PLANT TOTAL USILLTY-PLAN7_ LESS ACCUMULATED DEPRECIATION TOTAL ACCUMULATED _ DEPRECIATION .____. CONSTRUCTION IN PROGRESS TOTAL CONSTRUCTION. IN PROGRESS.. _._ ------ TOTAL UTILITY PLANT DEPREC VALUE RESTRICTED FUNDS' °< ACCOUNTS FUTURE FXPANS'ION & DEVELOPMENT PAYMENT IN LIEU OF TAXES RATE STABILIZATION FUND - ELECTRIC RATE STABILIZATION FUND - GAS BOND & INTEREST PAYMENT.2003 CATASTROPHIC TOTAL RESTRICTED FUNDS & ACCOUNTS CURRENT °:,. ACCRUED ASSETS CASH IN BANK ACCOUNTS RECEIVABLE-- - INVENTORIES PREPAID INSURANCE PREPAID - MAINTENAN4E AGREEMENT „ PREPAID GAS EXPENSE DEFERRED ENERGY COST - MISO PREPAID .DENT.AL_INSURANC E. PATRONAGE DIVIDEND RECEIVABLE CLEARING ACCOUNT SALES TAX RECEIVABLE _— TOTAL CURRENT & ACCRUED ASSETS DEFERRED_ CHARGE.__ _ BOND DISCOUNT 2003 TOTAL DEFERRED CHARGE TOTAL ASSETS 4, 484, 719, 43 105, 170, 078. 33 _104 s454, 7.9.7, 76_ _.._ (36, 796, 651 93) -... _. _. __ _ ._(.x6,.796, 651._93) 1,491,340.33 1, 491, 340. 33 74,349,486.16 259,772,46 1,270,382.65 274, 812. 67 324, 207. 24 1 1x9,_195, �39 500, 000. 00 3,768,370,41 4, e75, 555. 59 3, 519, 328. 58 1,618,795.86 142,428.72 . _53, 556,_55 (1,432.49) (31,628.39) -- -- .7,CO& 91. 6,_481,00 27,295. 87 106,103.40 10,323,991.60 520, 378. 40 520,378.40 _- 88,962,226.57- • BV CE SHEET 31 2008 MUNICIPAL EQUITY & LIABILITIES MUNICIPAL EQUITY___._ MUNICIPAL EQUITY UNAPPROPRIATED RETAINED EARNINGS TOTAL [ MUNICIPAL EQU.ITY______,_ _. LONG TERM LIABILITIES -NET OF - CURRENT MATURITIES____._- ___._. 2000 BONDS TOTAL LONG TERM LIABILITIES CONSTR CONTRACTS & ACCTS PAY RETAIN ACCRUED EXPENSES - RETAINAGE TOTAL CONSTRUCTION & ACCTS _PAV -__ CURRENT & ACCRUED LIABILITIES ACLCIUNIS PAYABLE_ ACCOUNTS PAYABLE - MISO T INTEREST ACCRUED ACC.T.S.. PAYABLE -TO CITY OF HUTCH LNSON.______.... ACCRUED PAYROLL ACCRUED VACATION PAYABLE AC.CRUED.. REC._PAYMENT ACCRUED SEVERANCE CUSTOMER DEPOSITS OTHER _LURRENZ_L .ACCRUED LIABILITIES__.._____. TOTAL CURRENT !, ACCRUED LIAR TOTAL. MUNIC IP-AL. E011ITY. & .LIAfl -_ • -P_. u ±_n TOTAL_ it ±- n 57, 406, 396, 68 - 624,716.95 -- .— _- - - - -.- - _ 58,_931,113..63._..____ - 26, 810, 000. 00 26, 810, 000. 00 107,671.74 107,671-74 ee 222, 914. 64 559, 502 41 ---.- __. --- 193119B, QQ_ (115.82) 251,956.73 - _ -_17, 847_tL}_ 10,304.45 240, 028. 51 1,522L.73 -__ _. . 4, 013, 441.20 962, 226, 57 _ RESOLUTION NO. 13442 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM I COST I PURPOSE I DEPT. I BUDGET I VENDOR (1) Bid not required for this type of purchase contract continues through June 2009 W e following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR 8,501 gal unleaded gasoline $31,505 MnDot, County & City vehicle use HATS YES CENEX Date Approved: July 8, 2008 Motion Made By: 4 0c conded By: Resolution submitted for Council action Kenneth B. Merrill by: Finance Director (-V(b)I RESOLUTION NO. 13443 • ACCEPTING PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO. WHEREAS, Citizens Bank & Trust Co, Hutchinson a city depository, has requested the following security be added under the collateral agreement with the City of Hutchinson: FHLN 12 -10 -2010 cusip 3133xdta9 $500,000 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Finance Director be authorized to accept the security effective June 24, 2008. Adopted by the City Council this 10th day of July 2008. Steven W. Cook Mayor ATTEST: Gary D. Plotz City Administrator 1] L «)c-�' • CITY OF HUTCHINSON RESOLUTION NO. 13444 CLOSING OF VARIOUS DEBT 6 CONSTRUCTION FUNDS AND TRANSFERING FUND BALANCES TO EXCESS BOND FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following funds are hereby closed: 1984 Library Construction Fund (9302) Events Center Construction Fund (9307) 1991A Fire Hall Refunding Bonds Debt Service (9201) Pool an Recreation Bonds Debt Service (93212) 2002C Special Assessment Debt Service Bond fund (9240) Special Assessment Bonds (9250) 0 AND THAT any remaining account balances, including cash, is hereby to be transferred to the Excess Bond Fund (9350). Adopted by the City Council this 8th day of July 2008. Steve W. Cook Mayor ATTEST: Gary D. Plotz City Administrator • (-OCb�3 • PUBLICATION NO. ORDINANCE NO. 08 -0506 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING UTILITY AND DRAINAGE EASEMENTS LOCATED IN KOTTKE COURT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate utility and drainage easements located in Kottke Court. Section 2. That the utility and drainage easements to be vacated are described as follows: The drainage and utility easement as dedicated on the recorded plat of Kottke Court, McLeod County, Minnesota, that lies within the South 9.00 feet of Lot 6, Block 1, of said Kottke Court And That part of the drainage and utility easement of Lot 8, Block 1, as dedicated on the recorded plat of Kottke Court, McLeod County, Minnesota, described as follows: Beginning at the Southeast corner of Lot 6, of said Block 1; thence on an assumed bearing of • South 74 degrees 16 minutes 59 seconds West, along the South line of said Lot 6, a distance of 89.00 feet to the Southwest comer of said Lot 6; thence South 15 degrees 43 minutes 01 seconds East, a distance of 11.00 feet; thence North 74 degrees 16 minutes 59 seconds East, a distance of 99.00 feet; thence North 15 degrees 43 minutes 01 seconds West, a distance of 20.00 feet; thence South 74 degrees 16 minutes 59 seconds West, a distance of 10.00 feet to the East line of said Lot 6; thence South 15 degrees 43 minutes 01 seconds East to the point of beginning. Section 3. This ordinance shall take effect from and after passage and publication. Adopted by the City Council this 8 day of July, 2008. ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor • ltC)u MEMORANDUM 0 DATE: July 1, 2008 for the July 8, 2008 City Council meeting TO: Hutchinson City Council FROM: Rebecca Bowers, AICP, Planning Director SUBJECT: SECOND READING OF ORDINANCE 08 -0507, ADDING SECTION 154.072 TO THE HUTCHINSON CITY CODE TO ESTABLISH REGULATIONS FOR A MIXED USE ZONING DISTRICT AND APPROVAL OF SUMMARY ORDINANCE Background: At the June 24 City Council meeting, the Council approved Ordinance 08 -0507, to create a Mixed Use zoning district. The ordinance will take affect after the second reading is approved and the ordinance is published. Due to the size and cost of publishing the full ordinance, staff has prepared a summary ordinance to be published. State Statues require the City Council to approve publishing of a summary ordinance with a 415 majority. Approval to publish the summary ordinance can be included with the second reading of the ordinance. • Requested Action: Approval of the following: 1. Adoption of Ordinance 08 -0507 creating Section 154.072 , to establish regulations for a Mixed Use Zoning District 2. Approval to publish the attached summary ordinance. Attachments: Mixed Use Zoning District Ordinance Summary Ordinance 0 6016)5 Publication No. • Summary Ordinance for the City of Hutchinson to amend Chapter 154 Zoning of the City Code to Adopt Section 154.072, Mixed Use Zoning District The City of Hutchinson has adopted Ordinance 08 -0507 to amend the Hutchinson City Code Title VX, Land Usage, Chapter 154, Zoning, to adopt Section 154.072 to create a Mixed Use zoning district. The following is a summary of the adopted ordinance: The purpose of the mixed use district is to provide areas that allow a mix of compatible uses, such as commercial, retail, office, personal services, restaurants, financial institutions, multiple uses buildings, and public facilities, along with multifamily residential uses in locations with nearby amenities for pedestrians. The ordinance will provide opportunities to realize the vision, goals, and objectives identified in the Highway 7 Corridor Study by providing a new zoning district that allows mixed uses. The ordinance establishes standards for permitted, conditional, and accessory uses in the district and identifies lot area, dimensional, and coverage requirements. The ordinance establishes setback requirements for structures, parking, and circulation drive setbacks and specific development standards. Effective Date: This ordinance becomes effective upon its passage and publication according to law. The ordinance was adopted unanimously by the City Council on July 8, 2008 A copy of the complete ordinance is available for review at the City offices, 111 • Hassan Street S.E., Hutchinson. Contact Rebecca Bowers at (320) 234 -4258 for more information. Submitted by: Rebecca Bowers Planning Director • (-Otb)5 PUBLICATION NO. • ORDINANCE NO. 08 -0507 AN ORDINANCE ADDING SECTION 154.072 TO THE HUTCHINSON CITY CODE TO ESTABLISH REGULATIONS FOR A MIXED USE (MXD) ZONING DISTRICT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Notice of public hearing was duly given and publication of said hearing was duly made to appear to the satisfaction of the City Council that it would be in the best interests of the City to amend the City Code, Title XV: Land Usage, to establish regulations for a Mixed Use District. § 154.072 MIXED USE DISTRICT (MXD) (A) Purpose. The purpose of the mixed use district is to provide areas that allow a mix of compatible uses, such as commercial, retail, office, and entertainment, with residential uses in locations with nearby amenities for pedestrians. Mixed use areas shall be in conformance with the City's Comprehensive Plan and reserved for properties that have safe access for pedestrians to sidewalks, trails, parks and natural resources and • are free from objectionable uses or hazards to pedestrians. This district does not allow any uses that conflict with residential uses, such as industrial, warehousing, storage, or uses with heavy truck traffic or outdoor storage. (B) Permitted principal uses. The following uses are permitted uses as regulated herein. (1) Art galleries and studios (2) Clinics for human care including medical, dental, and wellness services, including chiropractic and therapeutic massage. (3) Financial institutions, including banks, without drive through facilities; (4) General offices, including administrative, executive, and professional offices such as insurance agencies, interior decorating services, real estate offices, travel agency, and other similar offices compatible with residential uses. (5) Multiple use buildings, with a mixture of retail, commercial, and office uses, including multi -tenant buildings. (6) Multi- family residential, including apartments, condo buildings, townhouses, cooperatives, and senior housing. (7) Personal services, including but not limited to salons, hairstylists, drycleaners /laundry (excluding processing), tailor /alterations, and athletic /fitness facilities of less than 5,000 sq. ft. • 6 0�6 Ordinance # 08 -0507 Mixed Use District (14XD) July 8, 2008 Page 2 u (8) Restaurants, cafes, delis, and bakeries without drive through facilities. (9) Retail stores and shops (less than 5,000 sq. fl), including but not limited to antique stores, drugstores, florists, hardware stores, gift shops, grocery, convenience store without gas sales, clothing stores (10) Public facilities, and services, including post offices, public buildings, and parks and playgrounds. (C) Conditional uses, as regulated by Section 154.170 and subject to the applicable requirements; (1) Educational facilities, including art schools, daycare, K -12 schools, trade schools, college, universities, and business training facilities. (2) Entertainment facilities, including commercial recreation (bowling, community centers, cultural facilities, clubs and lodges, theaters, and performing arts facilities; (3) Financial institutions, with drive through facilities • (D) Accessory uses. Allowable accessory uses include any structure normally associated with the permitted principal or conditional uses. (1) Information kiosks (2) Outdoor dining areas (3) Interior cafeterias, community rooms, and recreation areas for permitted multi - family residential uses. (4) Streetscape furniture and lighting (5) Parking lots, surface or underground (6) Bicycle and transit shelters (7) Commercial overnight delivery drop box (8) Accessory uses which are customarily incidental and clearly subordinate to permitted and conditional uses. (E) Dimensional requirements, MXD district. (1) Setbacks. • Setback From Building Setback Accessory Parking Lot or Building Circulation Drive Setback Front lot line 10 feet Not permitted 20 feet in front yard Interior side lot line 20 feet (or the height of 10 10 the building, whichever is eater Corner side lot line 20 20 10 Rear lot line 30 20 10 Residential Zoning 30 20 15 Bound 6�J Ordinance # 08 -0507 Mixed Use District (NIXD) Jule 8, 2008 Page 3 • (2) Lot area and dimension requirements: (a) Lot area: 1 acre minimum (b) Lot width: 150 feet minimum (c) Lot depth: The depth of any lot in a subdivision shall not exceed three times the lot's width. (3) Maximum building height. (a) Principal structure: 60 feet; and (b) Accessory structure: 30 feet (4) Maximum building coverage: 30% (F) Outdoor storage: Outdoor storage shall be prohibited in the Mixed Use district. (G) Other requirements. Refer to Development Standards in §§ 154.110 - 154.139 of this code, regarding specific development standards, for reg (1) • (2) (3) (4) (5) ulations including: Site plan review; Access, parking and loading; Landscaping and lighting; Fences; Signs; EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Council this 8` day of July, 2008. Attest: Gary D. Plotz City Administrator 0 Steven W. Cook 446)5 • MTm 0a I& 1 I I Hassan Street Southeast Hutchinson, MN 55350 (320) 587- 5151tFax: (320) 2344240 Low Short Term 3.2 Malt Liquor Fee: $125.00 City of Hutchinson APPLICATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE — ON SALE In provisions of the City of Hutchinson Municipal Code Chapter 112 • All applications must be received at least 10 days before City Council Meeting in order to be considered ApElicant Information • NAST !1SIA \Yci" & q e" 7 Business /Organization Name Phone Number S -1. 'S W lv uT� ,, Z11L S s 7 Business /Organization Address City State Zip ef, eH L- e of Business/Organization 1 Ttf e Applicant Name Phone Number yCoa /-/W& Si, sl, A licant Address city V ss State zi Officer(s)/Owner(s) of the Organ i zati on/Business ( necess , list additional names on separate sheet 15�1�. �FYZ9L/) S. AL-1,0L $S7VR Name Title Name Title Name Title 3.2 Malt Liquor Sales Information 6 (w ` E -St SGu 69- 06� 0 7- xd8 Location of Sales Date(s) of Sales .IJC�C 111 So 1V MAI 5S s cz 4-a L ThEra � Address Contact Person Checklist The following items need to be completed and/or attached in order for the application to be processed: Application fee paid in full (check or money order): !0 yes ❑� 1 nyOWC- 4_ � / "VAI,'O A lication completed in full and signed by a licant: `VJ es ❑ no The above listed business hereby applies for a license to sell short-term 3.2 MALT LIQUOR for consumption "ON" those certain premises in the City of Hutchinson described above and to that end represents and state as follows: That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21 years; that he /she is proprietor of this establishment for which the license will be issued if this application is granted. That no manufacturer of such non - intoxicating malt liquors has any ownership, in whole or in part, in said business of said applicant or any interest therein. VC) City of Hutchinson Applicalion for ShoriTerm 3 2 Mall Liquor License — On -Sale Page 2 of 2 That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and hereby agrees to observe and obey the same. Each Applicant further states that he /she is not now the holder of, nor has he /she made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. I declare that the information 1 have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. x Dare Police Chief Recommendation ❑ approved ❑ denied Notes: • cP[G) E N/I U' :N 'T (_ ) R k N I -) i 1%%f TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Engineering Services Agreement with Barr Engineering Company for Design and Construction Support for Hutchinson Dam Replacement DATE: July 8, 2008 Attached is an Engineering Services Agreement amendment for Barr Engineering Company to continue to administer construction observation and administration throughout the Hutchinson Dam Replacement project. This amendment to the original Engineering Services agreement is necessary to address the • extended construction period, Minnesota Department of Natural Resources coordination, and several construction issues. We recommend approving this Engineering Services Agreement with Barr Engineering Company in the not - to-exceed amount of $6,685. cc: Gary Plotz— City Administrator 0 va) rI L • 0 Barr Engineering Company 4700 West 77th Street •Minneapolis, MN 55435 -4803 Phone: 952 -832 -2600 • Fax: 952- 832 -2601 • www.barr.COM An EEO Employer BARR Minneapolis, MN • Hibbing, MN • Duluth, MN • Ann Arbor, MI • Jefferson City, MO RECEIVED June 12, 2008 JUN) 6 2008 Clty of Hutchinson Kent Exner Ene, Dept, City Engineer Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 Re: Change Order to July 19, 2005 Agreement for Design and Construction Support for Hutchinson Dam Replacement Dear Mr. Exner: This letter sets forth changes to the Agreement dated July 19, 2005 between the City of Hutchinson and Barr Engineering regarding engineering work associated with the replacement of the Hutchinson Dam. The scope of professional consulting services we will include due to the extended length of construction includes continued construction support services in the spring/summer of 2008 including administration and attendance of up to 5 weekly progress meetings (estimated at 5 hours per visit) and 4 additional site visits (estimated at 6 hours per visit). The site visits are in addition to the weekly progress meetings and the primary focus will be to provide support during the boulder adjustments and the chinking of the dam crest and riffles. Barr will also provide 12 additional hours of technical support which includes daily communication and support for Hutchinson Engineering Staff, communications with Park Construction and Park's subcontractors, and communications and coordination with DNR. The authorized cost for this revised scope is for an additional $6,685.00. This Agreement will be effective for the duration of the services or until August 1, 2008 whichever comes first unless earlier terminated by either you or us. We will commence work upon receipt of a copy of this letter signed by you. If this Change Order to our Agreement is satisfactory, please sign the enclosed copy in the space provided, and return it to us. Sincerely, BARR ENGINEERING C OMP A NY By Its Vice Pre dent Accepted this _ day of 2008 CITY OF HUTCHINSON P:UtplsV3 N M43@343070 Hutchinson Dam Replacement 200TCommunicationsTroject Management%Hulchinson Dam 2008 Letter Agreement Change Order Lctter.doc cft�) 9 SUBDIVISION AGREEMENT Southwind Second Addition CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT, made and entered into the day and year set forth hereinafter by and between Hutchinson Land Holdings L.L.C., a Minnesota Limited Liability Company, fee owner, hereinafter called the "Subdivider'; Citizens Bank & Trust Co., a Minnesota Corporation, hereinafter called the "Mortgagee ", and Hutchinson, a Municipal Corporation in the County of McLeod, State of Minnesota, • hereinafter called the "City'; WITNESSETH: WHEREAS, the Subdivider is the owner and developer of property situated in the County of McLeod, State of Minnesota, which has been surveyed and platted as "Southwind Second Addition', and WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvements in the subdivision; NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: I. SITE PREPARATION AND GRADING It is agreed and understood that the Subdivider shall be responsible for all work associated with site preparation and grading. All areas within the final plat, but outside of the rights -of -way, shall be graded to within 0.5 feet of final grade to allow for proper drainage, and the installation of utilities. The entire right -of -- way shall be graded to within 0.2 feet of final subgrade, as noted in the approved improvement plans for the project. Any and all unstable soil conditions or soils unsuitable for construction in the right -of -way shall be corrected and/or replaced The Subdivider shall clear trees and/or debris from utility easements and rights -of- way, as per the request of the City or utility, prior to installation of the improvements. All soils shall be compacted to a minimum of 90% Standard Proctor Density. All work shall conform to the approved Site • Southwind Second Addition/Page 1 — 6/10/2008 cp(e) Grading and Improvements Plan, and shall be completed prior to the commencement ofbuilding construction • on the site. The construction may be completed in stages, as approved by the City. 2. The Subdivider shall complete all work noted in Paragraph No. 1, and provide a written verification from a professional engineer or surveyor, prior to installation of utilities and/or issuance of building permits. This work must be approved by City staff and related utilities to allow for extension of utilities to serve the site. Any costs associated with these requirements shall be the sole responsibility of the Subdivider, and are not financed through the City. 3. It shall be the responsibility of the Subdivider to assure that the Site Grading Plan and Final Plat are being conformed to during house construction within this subdivision. This responsibility shall include the notification of contractors, builders, and lot buyers as to the drainage and grading requirements, lowest floor elevation requirements, and the type of house (i.e. split entry, walkout, etc.) that may or may not be able to be built for each lot. Site plans for each house must conform to the approved Site Grading Plan. It is essential that the vertical and horizontal locations of the structure are verified to avoid conflict with infrastructure and potential drainage issues. Any costs associated with correcting these conflicts and issues shall be the sole responsibility of the Subdivider. 4. The Subdivider shall provide all turf establishment and erosion control necessary to protect the utilities and street improvements on the entire site. The Subdivider shall also provide all erosion control during site grading and improvement work necessary to meet local, state and federal requirements. Any subdivision disturbing one acre or more of land needs to obtain an NPDES /SDS (National Pollutant Discharge Elimination System/State Disposal System) permit through the MPCA (Minnesota Pollution Control Agency). Information regarding the permitting process can be accessed at NA , % vw.pea.state.nm.us/water/stormwater/stomiwater-c.htmI or by calling the City's Environmental Specialist at • (320) 234 -5682. A copy of the submitted permit and associated Stormwater Pollution Prevention Plan (SWPPP) must be provided to the Environmental Specialist prior to construction commencing within the site. All disturbed areas shall be seeded, mulched, and disc anchored with MNDOT seed mix 250GR within 48 hours after final grading is completed or within one week after rough grading is completed. Any areas disturbed adjacent to a stormwater pond, drainage ditch or existing wetland shall be seeded with MNDOT seed mixture 310 and covered with erosion control blanket. Any corrective measures to address erosion control and turf establishment are at the expense of the Subdivider. The City shall notify the Subdivider in writing, of work needing completion. If no action is taken by the Subdivider within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Subdivider. 5. It is understood and agreed that it shall be the Subdivider's responsibility to provide survey control points for all infrastructure and site construction. 6. It is understood and agreed that the Subdivider shall be responsible for maintaining the condition of the infrastructure, mowing, weed control and other site maintenance issues during site and building construction. The Subdivider shall be required to maintain and clean the roadways and storm sewers/ponds on a regular basis, and shall repair or replace any street, storm sewer /ponds, sanitary sewer or watermain infrastructure damaged by operations related to site and building construction. The Subdivider hereby designates Paul Betker at Betker Builders at (320)- 894 -5057 as the person responsible for site. The City will not be responsible for any maintenance of the site. The City shall notify the Subdivider in writing, of work needing completion. If no action is taken by the Subdivider within 10 days or sooner if determined necessary, the City reserves the right to complete this work and invoice or assess the Subdivider. 7. The Subdividers will complete the grading, turf establishment and necessary permanent erosion control 0 Southwind Second Addition/Page 2 — 6/10/2008 (t (e-) on the site by November 15, 2008. If the Subdivider fails to meet this completion date, the City reserves • the right to hire a contractor to finish the remaining work and invoice or assess the Subdivider for the associated costs. II. ASSESSMENTS /0 PROVEMENTS 1. The Subdivider hereby agrees to construct lateral and trunk sanitary sewer mains and appurtenances, lateral and trunk watermain and appurtenances, sanitary sewer service leads, water service leads, lateral and trunk storm sewer and appurtenances, curb and gutter, street grading, street base, street surfacing, street signs and lighting, and appurtenances to serve the entire plat. All work shall be completed by forces employed by the Subdivider, and the work shall meet all applicable local, state and federal regulations and construction standards. The City shall approve all construction documents and shall have overview and final approval of all infrastructure within the platted right-of-ways proposed to be turned over to the City. Specifically, but not limited to, all street and utility facilities must properly extended to limits of the Plat as determined by the City Engineer. 2. As noted in the Plat approval conditions, the Subdivider must provide an appropriate "turn around" per the review of the City Engineer and emergency services representatives at all City street right -of -ways that are dead -ended as a result of this Plat. These "turn arounds" may require the designation of one of the platted residential lots or proper coordination and agreements with adjacent property owners to ensure future street connectivity or temporary facilities by the Subdivider. 3. It is understood and agreed that the City shall collect a lump sum fee for services provided to the Subdivider. It is agreed that the Subdivider will have a consultant, Otto Associates, complete the following at his own expense: project design (including plans and specifications), construction staking, general project administration, construction observation, and detailed as -built drawings in AutoCAD. The City shall complete • the following at the noted percent of construction cost. It is agreed and understood that these costs will be paid prior to construction, and that rates are in consideration of work to be furnished and completed by the Subdivider's consultant. HRA Affordable Housing Fund 1.0% Design Review/Preliminary Layout 2.5% Administrative/Prelim. Development 1.5% Comprehensive Planning 1.5% Legal/Fiscal/Financial 0.5% TOTAL CITY EXPENSE RATE 7.0 %* *The expense rate shall be applied against the total construction cost, excluding mass grading, per an Engineer's Estimate provided to and approved by the City Engineer. The City Expense amount is based upon the Engineer's estimate and is subject to change and will be based on actual bid received. Thus, the lump sum fee shall be 7% of actual approved construction bid amount. It is understood and agreed that each lot shall pay a Trunk Sanitary Sewer and Watermain Access Charge. This fee will compensate the City for improvements required to provide trunk sanitary sewer and watermain access to the plat property boundary. This fee shall be based on the most current fees being charged by the City and is due at the time of building permit issuance. The rates for the year 2008 are $1,815 per lot for trunk sanitary sewer and $1,380 per lot for trunk water main. • Southwind Second Addition/Page 3 — 6/10/2008 CV (,P-) 5. Assessments on Outlot B, Southwind (PID# 07- 116 -29 -15 -0010) are to be split as follows: • a. SA -5064 (Beginning Assessment $45, 306. 11 - Balance $22 ,653.06) -Split evenly to Lots 1 -2 -3 in Block 1, Lots 1 -2 -3 in Block 2 & Lot 1 in Block 3, Southwind Second Addition b. SA -5065 (Beginning Assessment $18,799.44 - Balance $ 9,399.74) - Split evenly to Lots 1 -2 -3 in Block 1, Lots 1 -2 -3 in Block 2 & Lot 1 in Block 3, Southwind Second Addition c. SA -5070 (Beginning Assessment $23,082.18 - Balance $13,849.30) - Split evenly to Lots 1 -2 -3 in Block 1, Lots 1 -2 -3 in Block 2 & Lot 1 in Block 3, Southwind Second Addition 6. It is understood and agreed that any agreements regarding the method and procedure for assessments from municipal improvements shall, at the sole option of the City, cease to be effective thirty-six (36) months following approval of the Subdivision Agreement by the City. The City may exercise the option granted herein by giving written notice at any time, either before or after the expiration of the thirty-six (36) month period, of the City's intention to nullify the method and procedure for spreading assessments under the terms of the Subdivision Agreement. In the event the City so elects, all assessments subsequent to the notice shall be spread and imposed pursuant to Chapter 429 of Minnesota Statutes or other applicable laws. The written notice called for by this paragraph shall be given to the fee owner of the property as disclosed by the records of the McLeod County Recorder or Registrar of Titles. M. OTHER FEES, CHARGES AND DEDICATIONS 1. It is agreed and understood that the Subdivider shall provide a surety in the form of a bond or letter of credit in favor of the City, in the amount of $ 18.077.50 , based upon 100% of the proposed improvements cost excluding mass grading, as shown on the Engineer's Estimate received July 1, 2008. The bond or letter of credit is due prior to the commencement of grading operations. • 2. It is understood and agreed that the Subdivider shall, prior to installation of utilities, pay connection fees for Electric /Gas Service to Hutchinson Utilities for all units to be served in the final plat. These fees include the standard connection to each house including required meters. Services larger than the standard residential sizes will be at a higher cost. It is understood and agreed that a Parks and Playground Contribution shall be made in the form of $175 per unit for R2 zoning within this plat. Thus, the total fee for the proposed 7 lots is $1,225. The fee for each lot will be added to the cost of the building permit. Any future subdivision may require additional fees, in accordance with the subdivision regulations and City ordinances at the time of division. 4. The Subdivider will provide dollars to the City for the planting of boulevard trees at a rate of $ 200 per tree (2 trees per lot x 7 lots), which equals $ 2,400 The fees for each lot will be added to the cost of the building permit. The City will keep these dollars in reserve until a majority of the development has buildings completed and then plant the trees within the boulevard areas of the development The location and type of trees shall be determined by the City Forester. Trees may be planted in alternate areas throughout the development, as determined by the City Forester. Future subdivision may require additional fees, in accordance with the subdivision regulations and City ordinances at the time of division. 5. The applicant shall plat the Sherwood Street S.E. right -of -way as soon as an alignment is agreed upon and needed for adjacent future development. 6. The applicant shall construct turnarounds at the south end of Calgary Lane, south end of Sherwood Street, and the west end of Toronto Blvd. for emergency services and maintenance prior to issuance of a • Southwind Second Addition/Page 4 — 6/10/2008 l k—) certificate of occupancy for the homes on these streets. The design and location of the turnarounds shall • be reviewed and approved by the City Engineer. 7. The applicant shall coordinate and provide for stormwater management between the subject site, the Hutchinson Area Health Care property, and/or other future property owners, including ensuring positive drainage, stormwater collection, conveyance and treatment. The applicant shall also ensure and maintain positive drainage across the westerly lots and right of way. Plans must be approved by City Engineer prior to any grading or construction. 8. The applicant shall record the final plat prior to issuance of any building permits. The required fees shall be paid prior to issuance of a building permit and prior to any construction on the lots. 1V. GENERAL 1. It is understood and agreed that no building permits will be issued for building construction prior to the utility and street improvements being completed and accepted by the City. Any damage to surrounding private property or City infrastructure that occurs due to building construction shall be the responsibility of the Subdivider to correct. 2. It is understood and agreed that building permits may not be issued and/or "stop work orders" may be issued upon inspections that identify construction site problems including, but not limited to, deficient erosion control measures, unsecured construction debris, trash, growth of weeds or grass in violation of City Code is standards, and/or other violations of City ordinances. Remedy of the construction site problems and violations will be required before additional work will be allowed by the City. 3. Turf grass shall be established within 6 months of certificate of occupancy issuance. 4. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Subdivider. 5. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. 6. It is understood and agreed that the Subdivider shall record this agreement at the McLeod County Recorder's Office or McLeod County Registrar of Titles Office, and that no Building Permits will be issued until said Agreement is recorded and a certified copy of this agreement is provided to the City. The Subdivider shall pay all costs associated with said recording. • Southwind Second Addition/Page 5 — 6/10/2008 LP (f)- 0 SIGNATURES Hutchinson Land Holdings L.L.C., a Minnesota Limited Liability Company, fee owner, and, Citizens Bank & Trust Co., Minnesota Corporation SUBDIVIDER: Hutchinson Land Holdings, L.L.C, fee owner (Subdivider) Signature: STATE OF MINNESOTA COUNTY OF McLeod Paul Betker, Vice President Printed Name and Title The foregoing instrument was acknowledged before me this _day of , 2008, by Hutchinson Land Holdings, L.L.C, fee owner Notary Public, County, Minnesota My Commission Expires .MORTGAGEE: Citizens Bank & Trust Co., a Minnesota Corporation • Signature: STATE OF MINNESOTA COUNTY OF day of ii: by _ Citizens Bank & Trust Co., Mortgagee. Notary Public, My Commission Expires L Southwind Second Addition/Page 6 — 6/10/2008 Timothy Ulrich, President/COO Printed Name and Title: The foregoing instrument was acknowledged before me this County, Minnesota W kJ • APPROVED BY THE HUTCHINSON CITY COUNCIL THE DAY OF JULY, 2008. CITY OF HUTCHINSON: STEVEN W. COOK, MAYOR GARY D. PLOTZ, CITY ADMINISTRATOR STATE OF MINNESOTA The foregoing instrument was acknowledged before me this "I'va — " _ day of 2008, by Steven W. Cook, Mayor and Gary D. Plotz, City Administrator of the City of Hutchinson. Notary Public, My Commission Expires THIS INSTRUMENT WAS DRAFTED BY: Kent Exner, PE, City Engineer Rebecca Bowers, Director of Planning/Zoning/Building Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 • (320- 234 -4212) or (320-234-4258) • Southwind Second Addition/Page 7 – 6/10/2008 County, Minnesota C TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Revised Assessment — SA -5086 - Pishney Alley (Letting No. 4/ Project No. 08 -04) DATE: July 8, 2008 The property owner at 617 4th Avenue SW has requested that the City extend the construction of Pishney Alley an additional 10 feet to allow access to the planned construction of a garage this summer. This will result in an increase in the assessment to said property. is The property owner has agreed to the increase in the assessment by signing the attached Petition for Local Improvement and Agreement of Assessment, Waiver of Hearing and Waiver of Irregularity and Appeal. Attached is the Revised Assessment Roll and Resolutions Adopting Revised Assessment. • We recommend approving the attached Revised Assessment Roll and Resolution. cc: Gary Plotz— City Administrator vf) PETITION FOR LOCAL IMPROVEMENT 1100% OF PROPERTY OWNERSI AM.. ASSESSMENT ROLL NO. 5086 w LETTING NO. 4 1PROJECT NO. 08104 Hutchinson, Minnesota Dated: 7 /- D,P TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: I, Lori A Galles, the owner of real property located at 4th Ave SW (PID# 01- 116 -30-08 -0460) and abutting Pishney, Alley, hereby petition the City of Hutchinson to extend the construction along the owners property an additional 10 feet for a total of 40 feet on Pishney Alley by the construction of roadway rehabilitation & utility infrastructure installations by construction of lateral storm sewer & treatment improvements, lateral watermain, lateral watermain, surface reclamation, grading, aggregate base, concrete curb & gutter, sidewalk, bituminous base, bituminous surfacing, restoration and appurtenances, pursuant to Minnesota Statutes, Chapter429, and that the City assess the entire cost of the improvement against our property described below, and we hereby agreed to pay the entire cost as apportioned by the City. This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. OWNERS SIGNATURE: ADDRESS: DESCRIPTION OF PROPERTY 1 ) ` �` 617 4th Ave SW Hutchinson E60' of Lot 57. Lynn Addition igned by: Lori A Galles • Examined, checked and found to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petitioned for. Gary D. Plotz, City Administrator • 4 (f) AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL • • ASSESSMENT ROLL NO. 5086 LETTING NO.4 /PROJECT NO. 08 -04 This Agreement, is made this 8th day of July, 2008, between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and Lori A Galles of McLeod County, State of Minnesota, hereinafter referred to as Owner. In consideration of the action of the City Council, at the owners' request, to cause the extension of construction along the owner's property an additional 10 feet for a total of 40 feet on Pishney Alley by construction of roadway rehabilitation & utility infrastructure installations by construction of lateral storm sewer & treatment improvements, lateral watermain, lateral watermain, surface reclamation, grading, aggregate base, concrete curb & gutter, sidewalk, bituminous base, bituminous surfacing, restoration and appurtenances and to assess 100% of the cost of the original assessment in the amount of $300.00, plus $100.00 for the additional 10 feet, for a total revised cost of $400.00 to the Owner. Owner agrees to pay said percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said improvement not to exceed $400.00, plus interest, over a period of 5 years. Owner further agrees that the estimated assessment may be exceeded if the increases are a result of requests made by the property owner or otherwise approved by the property owner in a subsequent separate written document Owner expressly waives hearing and objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, togetherwith all rights to appeal in the courts. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written. 0 OWNER IGNATURE: Lori A Galles 617 4th Ave SW, Hutchinson MN 55350 IN • c��f) RESOLUTION NO. 13440 • RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT ASSESSMENT ROLL NO. 5086 LETTING NO.41PROJECT NO. 08-04 WHEREAS, a certain petition requesting the extension of the improvement of Pishney Alley an additional 10 feet along the property located at 617 4th Avenue SW by construction of stone sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing and appurtenances, filed with the council on July 8th, 2008, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the City Engineer for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 8th day of July 2008. • Mayor City Administrator • �(f) RESOLUTION NO. 13441 • RESOLUTION ADOPTING REVISED ASSESSMENT ASSESSMENT ROLL NO. 5086 LETTING NO. 41PROJECT NO. 08 -04 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: Lewis Ave SW (School to Lake), 3rd Ave SW (dead end to 250' East of East Pishney Ln SE), West Pishney Ln SW (Pishney alley to 3rd Ave), East Pishney Ln SW (Pishney alley to 3rd Ave), Pishney Ln SW (3rd Ave to 2nd Ave), Pishney Alley SW (Dale to dead end), Alan St SW (Roberts to Schooq and Circle Or SW (Alan to dead end) by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, drain tile Installations, lateral watermain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalks/trails, landscaping, restoration and appurtenances. WHEREAS, due to an extension of construction of Pishney Alley by an additional 10 feet as petitioned by the property owner at 617 4th Avenue SW — PID# 01- 116 -30 -08 -0460, the following parcels frontage is increased, reflecting in a increase the assessments to said parcel as follows: PID# 01- 116 -30 -08 -0460 (617 4th Ave SW) — E60' of Lot 57, Lynn Addition Increase frontage an additional 10 feet for a total frontage of 40 feet Assessment increase from $300.00 to $400.00 NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against ft. • 2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2009 and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2008, until the 31st day of December 2009. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 17th day of November, 2008; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 8th day of July 2008. 11 Administrator Vf) • i • COMPILED BY: PVANDER VEEN COMPUTED BY: KE%NER ASSESSMENT ROLL NO. 5086 (Revised 0710812008) LETTING NO. 4 /PROJECT NO. 08 - 04 Ran,, Alley from Del. Street SW to Dead End- Alley lmprovememe By roadway rehabilitation s utility Iatreswnure Inetallmbns by rvnetmalon of lateral alarm .owrer a treatment lmprovememe, lateral wetmtnaln, lateral r eterm.in, euni redamatlon, grading, aggregate bees, rnovete win 6 goner, sidewalk, blluminom bex, bituminous wrtaong, restoration and appudenancea COST PER FRONT FOOT: $10.00 ALLEY IMPROVEMENTS CHECKED BY: PVANDER VEEN 1ST HEARING: 02/12/2008 2ND HEARING: 04/2212008 NUMBER OF YEARS: 5 ADOPTED: 0 412 212 0 0 8 INTEREST RATE: READOPTED: 071OW200B CITY Pk) NO. PROPERTY ADDRESS NAM E B ADDRESS OF PROPBRTY owl LEGAL DESCRIPTION ADDITION OR BllBIgirt ON FEET CR[dT u. D a, F F ¢ ? p � m FN 6 O r s ILLLLY AWN ¢ Wi er O u y ~<ad 6 COUNTY PID NO. 1 01- 116 - 30-07 -0090 7454th Ave SW Donovan R 8 Vicky Beetk3ter 745 4th Ave SW Hulctnnson MN 55350 W66'af Lot 52 Lyan Addson 6600 66.00 0.00 111 $0.00 $0.00 23-112 -1090 2 01 -11 &30.07 -0100 735 4th Ave SW Robert F 8 Jennifer S Miller 735 4th Ave SW Hulchmson MN 55350 Lot 52 E% W66', Lynn Addltten 66.00 0.00 66.00 $660.00 $0.00 $680.00 23- 112-1100 3 01- 116 - 30.07 -0110 7254th Ave SW Gordon D 8 Karen B Senate 725 4th Ave SW Hulchmson MN 55 %0 W12 of Lot 53 Lyno Addition 66.00 000 66.00 5660.00 50.00 $660.00 2 &112-1110 4 01 -11 &30-07 -0120 705 4th Ave SW Donald H011berg ]054th Ava SW Hutchinson MN 55350 E 1/2 at Lot 53, Lynn Adddion 66.00 0.00 66.00 $680.00 $0.00 $660 00 2 &112 -1120 5 01 -11 &3008 -0400 701411nAve SW Reed POlzle 701 401 Ave SW Ilulch MN 55950 Lot 54 Lynn AddLon 66M 0.00 66.00 $611 $0.00 $660.00 23- 112 -1130 5 01- 118- 30 -OM410 6754th Ave SW Darnel W 8 Kns E SoYtwenke 576 4th Ave SW Hutchinson MN 55350 W1/2 of Let 55 Lnn Addition 66.00 0.00 66.00 $660,00 S0,00 $660.00 23- 112 -1150 7 01- 11&3U0 &0420 645 4th Ave SW Daniel M Benson 645 4th Ave SW Hulrhmsnn NIN 55350 E 112 of Lot G5, Lynn AddNon 66.00 0.00 66.00 $880.00 $0.00 $660 00 2 &112 -1140 8 D1 -11 &30- OB-0430 4th Ave SW Troy A 8 Tara A Drahos 8 Joshua T 8 Krnb L Hoffman 635 4th Ave SW Hulchmson MN 55350 Lot 56, Lynn Avenel, 99.00 000 99.00 5990.00 $0.00 $990.00 1635 9 01- 116 - 30-08 -0440 621 461 Ave SW Lillian J Gilhousen, LES: Kethia M Battened 621 din Ave SW Hulchmson MN 55350 W66.5 of Lot 57. Lynn Advil 66.50 0 w 66,50 $685.D0 1 $0.00 1 $665.00 2 &112 -1170 10 01- 116 - 30-08-0450 619 4th Ave SW Dennis M Doslal 610 4th Ave SW Hulchmson MN 55350 W55' of E115' of Lot 57, LynnAddson 55.00 0,00 56,00 $SM.00 50.00 5550.00 23- 112 -1180 11 01 -11 6-30-08-0460 4th Ave SW Lori A Galles 517 4th Ave SW Hutchinson MN 55350 E60' of Lot 57, L n Addlttan 60 00 20.00 40.00 40400 $0.00 5400.00 23-112-1190 1617 TOTAL ASSESSMENT ROLL NO. 5086 74 2.Ba 66.00 656,50 $6,565.00 0.00 $0.00 58,565.00 L MSSESWENT RCLLoeOL -frLir VSM6n08- LA- P08vi- 23-ASSESSMENT ROLL AR5088 L400-Pf ALLEY -65114 REVISED 07 -0eB0lM air - Pape t rf1 r � =�1t ctdo� Short Term 3.2 Malt Li uoty Fee: 5125.00 7 111 Hassan Stmt Southeast Hutchinson, MN 55350 (320) 587- 5151/Fsc: (320) 234 -0240 City of Hutchinson APPLICATION FOR SHORT TERM 3.2 MALT LIQUOR LICENSE - ON SALE In provisions of the City of Hutchinson Municipal Code Chapter 112 • All applications must be received at least 10 days before City Council Meeting in order to be considered Applicant Information McLeod County Agricultural Association 320 -587 -2499 Business /Organization Name Phone Number 840 Century Ave, Suite A, PO Box 14 Hutchinso MN 55350 Business/Organization Address City State zip Fair Board T o Business /Or anization Nancy Witte - For McLeod County Fair Applicant Name Phone Number 20274 York Rd Hutchinson MN 55'150 Applicant Address Ci State zi Officer(s)/Owner(s) of the Organization/Business ffnecessary, list additional names on separate sheet Robert Krcil, Hutchinson President Name Title Mark Vac Gl encoe Vice President Name Title Nancy Witte, Hutchinson Secretary Name Title 3.2 Malt Liquor Sales Information 840 Century Ave Fairgrounds —Beer Garden & Grandstan August 13 -17, 2008 Location of Sales Date(s) of Sales Address Hutchinson, MN 55350 Nancy Witte Contact Person items need to be completed and/or attached in order for the application to Application fee paid in full (check or money order): (ryes ❑ no and ❑ no The above listed business hereby applies for a license to sell short-term 3.2 MALT LIQUOR for consumption "ON" those certain premises in the City of Hutchinson described above and to that end represents and state as follows: That said applicant is a citizen of the United States; of good moral character and repute; and has attained the age of 21 • years; that he /she is proprietor of this establishment for which the license will be issued if this application is granted. That no manufacturer of such non - intoxicating malt liquors has any ownership, in whole or in part, in said business of said applicant or any interest therein. � l� City of Hutchimon Applicnhon for ShortTerm 3.2 Malt Liquor Llan —On -Sale Page 2 of 2 That said applicant makes this application pursuant and subject to all the laws of the State of Minnesota and the ordinances and regulations of said City of Hutchinson applicable thereto, which are hereby made a part hereof, and hereby agrees to observe and obey the same. Each Applicant further states that he /she is not now the holder of, nor has he /she made application for, nor does he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted Mcwod County,Agrigilltural Association 0 approved ❑ denied Notes: C 0 I I I Hassan street sput Hutchinson, MN 55350 ( 320) 587-515 I/Fax: ( 320 ) 234-4240 Citv of Hutchinson 1w APPLICATIO.NFOR PIEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS Application T e ( choose one C1 Solicitor $125.00 Date -of Application 2-1 Lt ,A Transient Merchant $125-00 t LJ Peddler $125-00 Date of Sale , DRarade Peddler $30,.00 L A I ic a nt Mkrm ati on, Name. F U I Ns i L r I L Height: d Wei E Colorm, Drim" s L i c ense Nurnbc State: Pen-nanent Address, �' ca Stare zip Permanent Telephone: Temporar Address: Stale crya Temporar Telephone Access: zip Have y ou beery convicted of an crime, Misdemeanor, or violation of an municipal ordinance, other than traffic violations? LJ y es Xno If y es, state the nature of offense and punishment or pena-It assessed therefore: 0 2" X 2" Picture Required City of Nulchm son Application far Peddlers, Solicitors, and Transient Merchants Page I of4 • L Location Name Location Address City State Zip Business Information Describe relationship between applicant and employer: 5 1 �(.E z :, 6� M-SOXEV - De nature of business and describe item(s) offered: 2: i I C l +" oN lc) St'� I N TJVI t "Tll� W EpT N /Y\ - r Wl.f Fp S Ft112 t'�GlY1 r 1 f'n (�Pol,t�7 t�>? Uf�ULT3 W 0 7 N� GJtT�Ot`WS 5ttlir`lC�� 2[XSf= IhIC�� 1��SU��IIZC�VrLS Describe method of delivery: INS��(LRTrT�A1 C'f� O�UC�3 Describe source of supply: ( C�AIEIZS1Z tE �GNIIZHC7rn� �J7C� 234 Supplier Name ZO 3 Alk NLJ Supplier Address Suppler Phone Number ✓ 1,1 x,52 City State Zip Supplier Name Suppler Phone Number Supplier Address City Stale Zip Supplier Name Suppler Phone Number Su tier Address CILY State zi two (2) property gwners (preferably in McLeod County) for character references: ,OAT O 32G - 5S �') - sSZ= Property Owner Name Property Owner Phone Number 6P0 I�,�� m� _ c Owner Address City Stale Zip P roperty Owner Name Property Owner Phone Number J (kk) City of Hutchinson Application for Peddlers, Solicitors, and Transient Merchants Page 3 of 4 is r1 LJ Reference Information continued List 1 st (up to three (3)) previous city(ies) where you carried on same activity:: 12thn�5j1vI MH to C)Y City State Detc(s) of Activi to City State Date(s) of Activity to City State Date(s) of Activity Checklist The following items need to be completed and/or attached in order for the application to be processed: Application/Investigation fee paid in full (check or money order): ❑ yes ❑ no Application completed in full and signed: ❑ yes ❑ no I hereby certify 1 have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdem r and upon conviction thereof shall be punished by a fine not exceeding $1,000.00 or by imprisonment fora(periodu6t e eedA 90 days or both, plus, in either case, the costs of prosecution. Signature Z C� Date 110 Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: 1 H:lUczr Appliationa/f'eltlla, Sdidi ,, Trwiun.d cacti) REC° WED JUN 2 4 2008 0 • �(v 7 �z L /c, d j ---1 Z i�D — bz�y - r ca <<� /.AI, ,� y VY f J 5 - 1 c« ✓C ` � -1) &Z 'do-jC L � �� -74 -,--L� Liu � Li n QL_i .� C'� , i - W- -� r°-j, 42. `-JZ - J � � 0 TO: Mayor & City Council FROM: Kent Exner, City Engineer RE: Consideration of Items for 2008 Pavement Management Program Phase 2 Project (Letting No. 51 Project No. 08 -05) DATE: July 8, 2008 The City of Hutchinson will receive bids for the 2008 Pavement Management Program Phase 2 project letting on Tuesday, July 8 After the bids are reviewed, City staff will provide the Bid Tabulation and finalized Resolutions (drafts attached) at the City Council meeting. • Attached is the final Assessment Roll and draft Resolutions to award this project. City staff will provide a brief overview of the bids and project prior to the Assessment Hearing. At this time, we have received very limited feedback from adjacent property owners since the Assessment Notices were distributed. We recommend approving the attached Assessment Roll and Resolutions. cc: Gary Plotz— City Administrator 9 C9 0 0 0 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5089 LETTING NO. S /PROJECT NO. 08-05 College Ave NE (from Mail 5l N to HII eet Rd NE),H,Ilcreet Rd NE prom are Ave NEm Walnut St NE), Montreal at BE(hnm Alryart Rd BE to noM deed end), Onkv nod Lo NW (tram Goff Course Rd NW to deed end) and Aky In Block 4 -SouM Half City ("Wean Monroe St SE and Ede St BE fmm lot Ave BE to Weehmg,on Ave E) try meewa redabllltetion and uW,ty in"aetieture,neiallellons by mnairuumo of lateral storm sewer and treament improvemen,e, dam me mstsfatwna, lateral watem,ein, surface rxarrinlon, good, aggre0ale baae, vet uirb and guff r b,mmmous Imse, Mlumledue eurferang, sidewmkw'Imilk lend -plug, rummInm entl appurtenances COST PER FRONT FOOT: COMPUTED BY: P VANOERVEEN $40.00 ALLEY RECONSTRUCTION CHECKED BY: KETNER $42,50 STREET REHABILITATION $55,00 PARTIAL STREET RECONSTRUCT 1ST HEARING: 06/1012009 $20.00 MILLIOVFALAY 2ND HEARING: 0710812008 ADOPTED: 0710 1112008 NUMBER OF YEARS: 10 INTEREST RATE: 0 z i CITY PLO NO. COUNTY RID NO. PROPERTY AODRF.S9 NAME S ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBDIVISION FEET CREDIT TOTAL FEET TOTAL ASSESSMENT TOTAL ACTIVE ASSESSMENT 1 06-116 - 29.02 -0090 37 Monroe 5: SE Paul 5 & Janet K Dark., Lai 7 EX RR, Block 4, South Half Cry Hutchinson 66.00 0 00 66 -0 $2.6 X $2,640.00 37 Monroe St SE 23-0504250 Hutchinson MN 55350 2 05- 116 -29 -02 -0110 15 Monroe St SE Corey W Sir. Lots 8 8 9 & 2 of Monroe St, Block 4, Soder Hatt City of Huthhnson 132.00 0.00 132.00 $5,280.00 $6,280.00 145 AlTort Rd 23050 -C27G Hutch,nson MN M350 3 06- 11529 -02 -0120 5 Monroe of SE OHLY Americas Lot 10, Black 4, South Half City of Hutchinson 66.00 0.00 66.00 $2,640.00 $2,131 35 Ana,. St NE, P 0 Be. 100 23 054 -0200 Hulchnson MN 55350 4 31- 117 -29 -07-0600 705 Main St N 5hanncn &Carla Jurgens Lot 5 EX THp15, Block 1, College Addition 13200 66.00 66.00 $2805.00 $2,805.00 705 Main St N 23 -000.0050 Hulchnson MN 55350 5 31- 11] -29 -07-0610 31 Colle Ave NE Diane Helsingor - W% of Lots 5 & 7, Block 1, College Addition 66.00 0.00 66.00 $2,805.00 $3,805.00 31 Colego Ave NE 23 -086 -0060 Hutrhnson MN 55350 6 31- 117 29 -07 M20 47 College Ave NE John P & Mary A Kremer Lot. 6 & 7 EX W66', Bbck 1, C.11. 9. Addllmn 6600 66.00 0.00 $000 1 $0.00 4 ] Cot ege Ave NE 23- 000AC70 Hutcheson MN 5!, tx 7 31- 117 -29 -07 -0710 646 Oak St NE Vincent & Marion Forciar Lot 10, Block 2, Coiloge Addibo0 132.00 132 W on $0.00 $0.00 646 Oak St N E 23 -086-0160 Hulchinson MN 55350 6 31- 117 - 29-07 -0720 647 Oak St NE Geo,ge & Pit. Nelson Family Trust Lot 1, Block 3, College Addltlon 132 W 13200 0.00 SO.00 SO.00 21257 Belle Lake Rd 23 -088-0170 Hutchinson MN 55350 9 31- 117 - 2907 -0800 634 Elm St NE Drien M & Amber M Plath E 12 of Lots 9 & 10, Block 3, College Addition 66,00 0 66.00 $2,605 W $2,805.00 634 Em St NE 23-CBB -0260 Hutchinson MN 55350 10 31- 117 - 29-07 -0010 132 Gollege Ave NE Dev,d & Debra Feneke W 12 of Lots 9 & 10, Block 3, College AddiOon 66.00 0.00 1 68,00 52,805.00 $2.605.00 132 College Ave NE 23-08 &0250 Hu(ch,neon MN 55350 11 31- 117 - 29-074)1560 7C5 Oak St NE Jacob L & Amber L Wencelek Lot 5, Block 4, Colle Addition 1 13200 1 13200 0.N g000 50.00 705 Oak St HE 23-088 -0310 Hutch,nea0 MN 55350 G VSSESSMErR BnLLSW DLL. V�R9A�`AE9- ISWSOSC- ZJASSESSMENT aOLL PA `JA99 - 131 -- B, I r 14x11. 1, l ore V 0 0 0 COMPILED BY: P VANDER VEEN COMPUTED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5089 LETTING NO. 5 /11 P ROJECT NO. 08 -05 College Ave NE (from Maln St N to Hrllaeet Rd NE), Hitcrest Rd NE (Imm (Ith Ave NE to Watnut 6t NE), Montreal St SE (from Aindi Rd SE k no" dead and), Oakwood Lin N`N(from Golf Course Rd NW to dead end and ktai mBlock 4- South Half Gty(betweere Manure St S E and En. 51 SE from 1 V AVe SE ts'Neehinptpn Ava E) by roaduey rMaddird on wd idifty Infraalmgme inerallaeona by canetmdion of Itleral amrm sewerand trearrentllmpmvemeets, mainele lnstallii, lsterelwweemlam,s urfaee renlemeeon, 9ndin9, aggroga's base, isencrotourd and gu0er, boemitwus ease, bituminous eurlaun9 sidewalks. [rails, ondsveloW. restoration eMaPpudeiuncas COST PER FRONT FOOT: $40.00 ALLEY RECONST UCIDON CHECKED BY: K LINER $42.60 STREET REHABIIJTATION $55,00 PARTIAL STREET RECONSTRUCT 1ST HEARING: 0611012008 $20.00 MIWOVERLAY 2ND HEARING: 0710BI2MIS NUMBER OF YEARS: 10 ADOPTED: 0710812008 INTEREST RATE: E ' U z 4 CITY PID NO. COUNTY PID NO. PROPERTY ADDRESS NAME B ADDRESS OFPROPERTY OWNER LEGAL DESCRIPTION ADDfTION OR SUBDIVISION FEET CREDIT TOTAL FEET TOTAL ASSESSMENT TOTAL ACTIVE ASSESSMENT 12 31- 117 -29 070870 131 Code AVe NE Mary EIIen Svoboda W 112 of Lots 6 8 7 Block 4, College Addition 66 00 0.00 86.0 $2, WE 00 $2,805.00 131 Colloge Ave NE 23 -008 -06200 Hutchinson MN 55350 13 31-117-2M7 M 80 141 Collo o Ave NE Sp9ra Wolmeoh E 12 of Lots 6 K 7, Block 4, College Addition 66.00 0.00 86.00 $2,805.00 $2,805.00 141 C.IIn1n Ave N 23 098 C330 Hu;cnOnsan MN 5535C 14 31- 117 -29 -07 -0950 209 Collidgo Ave NE Gordon I I K Shmle K Mogard W54' of Lots 4 K 5, Blod 5, Colleiiii, Addition 64 00 Dux 84.00 $2,720.00 $2,720.00 209 College Ave NE 23 -006040;1 Huchlii MN 55350 15 31- 117 -29-07 -0960 219 CoIIe a Ave NE Richard L Fu l kii EBB' & Lots 4 8 5, Block 5 Colle . Addition 68.0x) 0.00 68.00 52,89400 S2,890.00 219 College Ave NE 23- 086 -0110 H, icr inson MN 55350 16 31- 117 -29 -07 -0970 237 CoIIe a Ave NE Paul& Nlchole Dtelel W49 of hors 6 8 y, Block 5, CoIIe e Addlodo 49M 0 00 49.00 $2,108250 S2,062.50 237 Colloge Avid NE 23 -008 -0420 Hutchinson MN 55350 17 31- 117 -29 -07 -0980 245 College AVe NE Lcon2 Rusch El5i Lots 687, Block 5, Collaga Addition 03.100 0.00 83.W $3,527.50 $3,527.50 245 CnI ri Ave NE 23 -088 -0430 Htnchin.von MN 55350 16 31- 117 -29-07 -1020 212 College Ave NE Orville e Janet Beilke Loll, Bloc c6, College Addition 13200 132 DO 0.00 $0,1x1 $0.00 212 College Ave NE 23-068-0470 Hutchinson MN 55350 19 31- 117 -29-07 -1100 246 Chios Ave NE RendellC Erickson Lot 10, Block 6, COIl6 e Addition 132.00 132 DO 0.00 §0.00 $0.00 3902 Llonhi Or 23 -0tle -OS5p Jacksonvtlla FL 32216 20 31- 117-29 -07 -0110 304 College Ave NE Barry 8 Janet Olson Lot 1 & Lot 2 EX 56, Block 7, College Addition 127.00 100 126.00 $5,355.1X1 $5,356.0 304 Cotli Ave NE 23-088-0560 Hutch,nson MN 55350 21 31- 117 -29 -07 -1180 324 College Ave NE $I hrupp Pmper9es LLC E44 25 of N18 69' of Lot 6 & Lot 9 Ex W8275' of SS' 6 Lot 10, Block7, CoIIe aAdditon 159.0 000 I 168.0 1 $6,75750 $6,767.60 508 18th St W 23 -688 -0630 Glen MN 55336 22 31 -117-29-07 -1230 705 Ash St N. P6utno A HDOs Lot 5, Bbtic 8, College Addition 127.00 127.00 0.00 $0. DO $0.00 705 Ash St N E 23088-0080 Hutchinson MN 553W G: 181ESSMENI sOLSAOLL5. - Se99- LSPOBDSIC- 21418Ee9MENT POLL Is,foea Is 11,, 11, 14 N, Pas, 3 are V • • • COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5089 LETTING NO. 5 /PROJECT NO. 08 -05 Cellege Are HE (hwn Mall St N In Hilkmet RE NE), HIIlorest Rd HE (ham 6th Ave NE m Walnut St NEI, Montreal St SE (hem Nrpod Rd SE m nodh rand anal, Gakrv[M Ln NW (from Galt Course Rd NW m tlead end) end Atar In Block 4 —South Hell Cd, (Rare an Monroe St SE end Erie St S E are I at AVe SE to WaahingmnAVaE)by mtlabilhatlon and wdllty In frairoadam mamllelmw by wnaWtlmn of lateral amen sager and heamam lmomvem ante, drain ale linamllahona, Istaml waam,mn, ii r,,amadon. grading, aiiiin to bad, I,r,t tuft and grtlar, bXummoaa base, mmminoua star g, eidewalksitrada, land"aping, dand inn and eppudananc s COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN 540.00 ALLEY RECONSTRUCTION CHECKED BY: N EXNER 562.60 STREET REHABILITATION $66.00 PAR'll STREET RECONSTRUCT 15T HEARING: 06/101200B $20.00 MIIIJOVERLAV 2ND HEARING: 07/0812008 NUMBER OF YEARS: 10 ADOPTED: 07100/2008 INTEREST RATE! ui CITY PID NO. PROPERTY ADDRESS NAME&ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUSDMSION FEET CREDR TOTAL FEET TOTAL ASSESSMENT TOTAL ACTIVEASSESSNCNT COUNTY PID NO. 23 31- 117 -29 -07 -1240 345 College Ave NE Jelfrev & L., Olson Lot 6 & 56 or Lot 7, Block 8, Celle c Addition 127 W 127.00 " I'm $9A0 345 Col'. ,o. Ave NF 23- 068 -0690 Hutchinson MN 55350 24 31-117 -29 -08 -0580 700 Welnul St NE Wayne Anderson Lot 3, Bloch 1, Mac's Bluff Addition 67 86 67.88 0.00 $0.00 $0.00 700 Wa. nut St NE 23 -094 -0C40 H,lol,11on MN 553(9 25 31- 117- 29-08L 20 575 Hillcrest Rd NE Sta:eof Minnesota -In Trust Outlet A, Mac's Bluff Addition 0 D 0R) 0.00 50.00 $0.00 Wo McLeod County AUditer, 2385 Hennepin AR N r 23- 094 -0010 Glencoa IAN 55336 26 31- 117 -29 -09 -0240 625 Hillcrest Rd NE Rcbarl A& Reglna E KUaozl Lot 1 & S10 of Lot 2, Block 2, Hlllcrest Addition 85 00 000 85.00 $3,512.50 $3,61250 625 Hlllcrnsl Rd NE 23-090 -0120 Hutdi nson MN 55350 27 31- 117 -29 -091250 635 Hillcrest Rd NE Erie Anaers0n Lot 2 EX SID 8 S15' of Lot 3, Bloch 2, Hillcrest Addition 8000 000 80.00 $3,400.00 $5,400.00 635 Hdmrost Rd NE 23- 050 -0130 Ilutchlie:on MN SS350 28 31 -117 29 -09.0260 545 Wllerest Rd NE Kevin Keller Lot 3 EX SVV`ly 15' & Part of Lot 4, Block 2, Hilluest Addition 100.00 0 00 100.00 $4,250.00 S4,250.00 945 HJlereat Rd NE 23. 090 -0140 Hotchlnson 1 55350 29 31- 117 -29 -09-0270 655 Hillcrest Rd HE Donnie & Batara Riedel Part of Lots 485, Block 2, Hillcrest AtltlO!0on 80.00 000 80,00 53,400 ib S3,400.00 655 HOaaes[ Rd NE 23-090 -0160 Hutchinson MN 55350 30 31 -1 V -29 -09 -0280 665 Hillcrest Rd NE Earl & Bernice Hell Part of Lot 5& All of Lot 6, Hillcrest Addition 4000 0.00 40.00 $1,7070.00 $1,700.00 665 Hllcrest Rd NE 23-090-0150 Hutchinson MN 55350 31 31- 117 -29 -09 -03170] 1139 6th Ave NE Chnshne L Ronnow Lot 2, Black 1, Auditors Plat of Lots 3-4 -5, North 112 Cdy & Part of Lot 9, Auditors Plat S 1/2 Section 30 & N 12 Section 31- 117 -29 13050 13050 0.00 $0-00 $0.00 139 61h Ave NE 23- 058 -6020 Hutchinson MN 55350 32 31- 117-29-094350 1276th Ave NE Peggy A Banes & Thomas L Soucek Lot 4, Aadilon Plat of Lots 3-0-5, Block 1, North Half City & Part of Lot 9, AudBom Plat S 112 Section 30 & N 1/2 Seciton 31- 117 -29 13040 130.40 0.00 $0070 $0.00 127 6th Ave NE 23-058 -0040 Hutchnsen MN 553W 33 31 -117- 29-08 -0010 624 Hillcrest Rd NE DouSles 8 D000reh Heilman Lot 1, Block 1, Hillcrest Addition I 229.90 130A0 99.90 $5,49450 $$,494.80 524 Hhlcreal Rd NE 23 RDL0010 HutGtlnson MN 55350 0: V SeESSMEM RN US --' 9 -L6 QirG21P E96MEMT ROLL PA`ABG 15 M� -65 a 14 tla- Pip[3016 J V 11 0 0 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5069 LETTING NO. SIPROJECT NO. 08 -05 College Ave HE (form Mein at N to Hilo eat Rd NE), Hdlcaeet Rd NE (from 6N Ave NE to Walnut St NE) Montreal St SE (from &TOM Rd SE to numb deed ano), CilI to NW(fam Golf Course Rd NW to read ii and Alley in Block 4- SOUK He If Clty(hetween MoNee St SE and Ene St SEfrom Ist Ave SE to Washing ton Ave E) by Met ay retie bllnmipn and uttllry attaebutluns lnelatiahons by construction of lateral norm sewor and moirenl Improvements, doom file lmaralleliorta lateral wotormatn, surface reGamaeon, gaining, aggregate base, Atniaret eel and outlet, bikenodus base, bnuminous sunwng, emswalkiltrails, landaeaping, animated and appedemendad COST PER FRONT FOOT: COMPUTED BY: P VANDERVEEN $40.00 AI -IfY RECONSTRUCTtaN CHECKED BY K EXNER $42.50 STREET REHABILITATION $55.00 PARTIAL STREET MCONSTRI/CT 1 ST HEARING: 06/10/2009 $20.00 MII- IJOVERLAY 2ND HEARING: 0710812008 NUMBER OF YEARS: 10 ADOPTED: 0710812008 INTEREST RATE: 1. z < CITY PID NO, COUNTY PID NO. PROPERTY ADDRESS NAME &ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBDWION FEET CREDIT TOTAL FEET TOTAL ASSESSMENT TOTAL ACME ASSESSMENT 34 31- 117 -29 -0&-0020 450 College Ave HE Ddn el & Susan Bookie Lot 2, Bloch 1, Hlllcrest Addition 75X 0.00 76.00 $4,125.100 $4125.00 450 College Ave NE 23-090-0020 Hulchlnsan LIN.`535C 35 31- 117 - 29-08-0030 440 CoIleeAve NE Peggy Glass & Darin Kelstrom Lot 3, BIOUC I, Wllerest Addition 7500 0.00 73.00 54,125.00 $4,126,00 440 Code,, Ave NE 23 -090-0330 I lu[c911n.son VIN 553n0 36 31- 117 -29 -08 -0040 430 College Ave NE Richard & Dec Ann Crosby Lott, Blockl, Htllaest Addition 7500 0.00 75.00 54125,W 34,126,00 4 30 Coined Ave NE 23-093 -0f40 Hutchinson MN 553EG 37 31- 117 - 29-08-0050 420 CoIleeAve NE Jaroh A & Joshua J Schmidt Lot 5, Block t, Hlllcrest Addricto 75.00 0.00 75.00 $4,125.00 $4,126,00 420 Col:ege Ave NE 23 -09C -0350 Hutchinson MN 55350 38 31- 117 -29 -08-0060 410 CoIleeAve HE Dorolny Veach Lot 6, Block 1, Hlllcrest Addition 8000 0.00 60.00 34400.00 $4,400.00 410 College Ave NE 23 -Cm -0360 Hutchinson MN 55350 39 31- 117 - 29-08 -0070 400 College Ave NE C1 Ford Keeper Lot 7, Black 1, Hillcrest Adddlen 9000 0.00 90.00 $4,950.0 34060.00 400 Col age Ave NE 23- 090 -0070 Iluhunson MN 553'0 40 31- 11] -29- 08-0220 425 Calk eAve NE Robert& Marsha Dlotz Lot 12, Block 3, Hillcrest Addition 139.15 U70 104.45 $5744,75 $6744.76 425 College Ave NE 23- 093 -0280 Hutchinson MN 55350 41 31- 117 -29-08 -0230 405 CoIleeAve HE More 6 McKea Lot 13, Elock 3, Hdbrest Addition 10026 ].41 92.&5 35,108.75 $6106.76 405 College Ave NE 23- 090 -0290 Hutehinson MN 55350 42 31 -117- 29-08 -0460 445 College Avio NE Paul 5 Belher, olod Betkar Builders Lot 13 & N65 70 of 5165' of Lot 18 Adjacent to Lot 13, Block 4, Hillcrest Addition 94.05 24.35 69.70 f3 833.50 Sg8W.60 37 Monroe SI SE 23-090 -0520 Hutchinson MN 55350 43 31- 117 - 29-08 455 College Ave NE Carol C Beaver Lot 14 & S98 39 of Lot 18 Adjacent to Lot 14, Block 4, Hillcrest Addition 8500 0.00 6&00 $4875.00 $4,675.00 455 College Ave NE 23-090 -0530 HulUmson MN 55350 44 31- 117 -29 -08-0480 1 465 Calla Ave HE Lowell & Kim Pearson Lots 15 & 16, BkOCk 4, Hillcrest Addltbn 242.45 132 00 1101 $6,07475 36 074.76 465 College Ava NE 23-090-0540 Htdchlnean MN 55350 GNSSEorgi Ra UNROIISneoer4A-5 a- ISFOlu try' S ralodNZI"I AR -nMe lhld e5xt4 a :- Pa]a[o(9 J 9 • • COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5099 LETTING NO. S /PROJECT NO. 0" College Ave NE(flnm Mem SiNNHlllcreet Rd NE) , Hillomt Rd NE(SOm BMAve NEWWalnut StNE, Monlreal Sl SE(fmm Alroort Rd SE to door dead and), Oekwnod Ln N`N (from Golf Cbeies Rd NW to dead end) and AIIey in Block 4 - South Half CRY (be"en Manure 515E and Ede St SE from l fit Ave SE to Weahroi Ave E) by roadway rehebdlNtlon and uinto lnfremmWminetallatlons by wrsWuldm of lateral moms I end treament Improvement , drain tae Installation, late ll walermala, sonars redemeaan, grading, aegrai bete, cm1 cum eed gubey b,Wm,noue date ,b'iwmi nowt eurf audg,emeUgl.enreat, metormlon e,b eppude.arcae COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN $40.00 ALI£'RECONSTBULTION CHECKED BY: KEXNER $42.50 STREET REHABILITATION 555.00 PARTIAL STREET RBLONBTRDLT 1 ST HEARING: 0611012008 $20.00 MILIJOVERLAY 2ND HEARING: 0710812008 N UMBER OF YEARS: 10 ADOPTED: 0710012008 INTER EST RATE: d' 0 i CRY PID N0. COUNTY PID NO. PROPERTY ADDRESS NAME & ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBDMSION FEET CREDIT TOTAL FEET TOTAL ASSESSMENT TOTAL ACTNE ASSESSMENT 45 W- 116 -29- 12-0030 1450 Montre91 St BE Menard InC Corporate Accounting Lot 1, Block 2, Menard 55004 132 ED 418.04 86,360.80 $8360.80 4777 Menard Dr 23- 237-0020 Eau Claire W954703 46 C7- 11 &29 -12 -0050 1455 Montreel St BE Huledinson Medical Propert ies Regional Eye Care Canter L LC Lot 1, Block 1. Mandard Second Addiwn 261.91 000 261.91 55,238.10 $5,238.10 1455 Montreal 51 SE. P 0 Do. 699 23- 239-0010 Hutchinson MN 55WO 47 W- 116 -29 -12 -0060 1435 Montreal St BE Menard Inc Corporate ACcgunbng Lo12, Block 1, Menard Second AddILGn 28820 0.00 1 288.20 $5,764.000 $5,784.00 4777 Menard Or 23-239-0020 Eau Claire WI 54703 48 07- 11G29- 13-0010 1550 M.Tr.1515E Manard Inc Corporals Accounting Lot 1, Block 3, Menard 138769 132.00 1255.69 $25,113.60 $25,110.80 4777 MeneN D0 23-237 -0030 Eau Claire WI 54703 49 07- 116 -29-13 -0020 1525 Monlreal St SE Menard Inc Corporate AOCOUnbng Lnf 1, Block 4, Menard 1MB32 13200 1256.32 $25,126.40 $25,126.40 4777 Manard Or F 23- 237 -0040 Eau Clare WI 54703 50 07- 116 -29- 13-0030 1510 Montreal St SF CHCR LLC Lot 1, Block 1, Culvers Addition 20473 0.00 204.73 $4,094.60 54,080.80 P 0 Bo. 1038 23 -063 -0010 Mason City IA SOa02 -1036 51 25- 117 - 30-14-0010 1207 Oakwood Ln NW Charles &Betty N1.1111 Lot 1, Block 1, Oakwood Addition 267 W 132.00 135.30 $5,750 25 $5,750.25 1207 Oakwcad Lo NW 23 -326 -0010 Ilulchinson MN 55350 52 25 -117 -M 14-00213 1205 Oakwood Ln NW R & K Living 1 rust & Kathryn M BBBlaf Lot 2, Block 1 Oekv ccd Addition 148.69 148.68 E6, 319.33 $6,319.33 12C5 Oakwood Ln N W 2 3_326 -0020 Hutchinson MN 55350 53 25- 117 -30 -14 G030 12030akwood Ln NW Enc S & Nicole M Nelson Lot 3, Block 1, Oakwood Addition 66.00 66.00 $2,80500 $2, 1203 Oakwood Ln NW 23- 326 -0030 Ilu[chmeon MN 55350 54 2511]30- 14-0040 1201 Oakwood Ln NW Oouylss 8.luhe Renkos Lot 4, Block 1, Oskwoad Addition mix 66.00 $2,805.00 $2.806.00 1201 Oakwood Ln N W 23- 326-0040 HutGtinson MN 55350 O. NSSEWMEW R011SWOLLalNOT5,l� - LfLoov SG23ASoESWENT fri AR ASB LS 0805- 85.1!i Papa 5of6 \ \rte. 0 0 0 COMPILED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5089 LETTING NO. S /PROJECT NO. 0"S College Ave NE (form Main at N to Hlll aat Rd NE), H41aen Rd NE (B 6N Ave NE to Walnut at NE), Mralmill St RE (from Airport Rd SE to,wnh dead end), Ota dd Ln NW (from God Course Rd NW to dead end) and Alleyin Elod 4- South Hell City (bomnal Monroe SIRE and Ede St SE from rat Ave SE to Washington Ave E) by midvin,.h&illtatianeM VltlMmfraswdure inelellellone by mnetmcdon of lateral slmm so., er and freemen lmpmvenril mein ble lnelelladons, ddttal walarmaln, sodacl redamadon, grdfdi , aggravate bate, .,,,r,t mm end 0wlsr, blwminous base, bituminous surfacing, odewalkil ls, landscaping, mmraton and appurtenanaee COST PER FRONT FOOT: COMPUTED BY: P VANDER VEEN $40.00 ALLEY RECONBTROLTION CHECKED BY: KEXNER $42.60 STREET REHABILRATION $55.00 PARTIAL STREET RECONSTRUCT 1 ST HEARING: 0611012008 $20.00 MILIJOVERLAY 2ND HEARING: 0 710 812 00 8 NUMBER OF YEARS: 10 ADOPTED: 071082008 INTEREST RATE: r O 0 T Q CITY PID N0. PROPERTY ADDRESS NPi 8 ADDRESS OF PROPERTY OWNER LEGAL DESCRIPTION ADDITION OR SUBDIVISION FEET FEET CREDIT TOTAL TOTAL ASSESSMENT TOTAL ACTIVE ASSESSMENT COUNTY PID NO. 55 25 -117- 30 - 14-0050 12003kwood Ln NW Ryan A & Michelle A Naming Lot 5, Block 1, Oakwood AdtlM1lon 5600 66.00 $2,505.170 $2,806.00 12W Oakwccd Ln NW 23- 326 -0350 Hmninson MN 55,150 56 251 17-3 41 4-0060 1204 Oakwood Ln NW J Scolt b Judith Plowman Lot 6, Bloch 1, O.kwood AddNOn 66.,0 86,00 S2, 80500 $2,805.00 1204 Oakwood Ln NW 23- 326-0060 Hutchinson MN 55,150 57 25-11] -30 -14 0070 12M Oakwood Ln NW Robb 5 Mary Tolusnek Lot 7, Block 1, Oakwood Atltlltlon 121.16 121.16 $5,149.30 $5,149.30 1200 Oakwood Ln NlN 28-326 -0070 Hutuhinson MN 55350 58 25- 117 -3(1 4-01790 1212 Oakwood Ln NW Mlchacl& Amber Cannon Lot 8, BloeR 1, Oakwood Addition 128.80 128.80 $5,474170 $5,474.00 1212 Oakwood Ln NlN 23320.0060 Huiahinsnn MN 55350 59 25-117-W-14-009C 1216 Oakwootl Ln NW Pamela A 8 Denial L Holy Lot 9, Block 1, Oakwood Addition 100.M 100.00 54250 W $4,260.00 13255 W Mulberry Ur 23326-0090 Lilchf aid Pk AZ 05340-5501 60 25 -117- 3414-0100 12200akwiaod Ln NW Duane M A Tamer. R Jelkln Lot 10, Block 1, Oakwood Atltlltlon 97.95 97.96 $4,163.30 S4,183.30 1220 Oakwnod Ln NW 23- 326-0100 Hutchinson MN 55350 TOTAL ASSESSMENT ROLL NO. 5089 9539.37 223222 7307.15 S239,669.13 5239,888.13 ON95ES.MEN1 RCLLSWCLLS3nbal Mee -L}are F A55EBoi ROLL AA -eaba L6 0a-05 a5 110 Tr Prge6 a16 V RESOLUTION NO. 13438 RESOLUTION ADOPTING ASSESSMENT • ASSESSMENT ROLL NO. 5089 LETTING NO. 51PROJECT NO. 08 -05 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: College Ave NE (from Main St N to Hillcrest Rd NE), Hillcrest Rd NE (from 6th Ave NE to Walnut St NE), Montreal St SE (from Airport Rd SE to north dead end), Oakwood Ln NW (from Golf Course Rd NW to dead end) and Alley in Block 4 — South Half City (between Monroe St SE and Erie St SE from 1st Ave SE to Washington Ave E) by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, drain file installations, lateral watermain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalks /trails, landscaping, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2009 and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2008, until the 31st • day of December 2009. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Finance Department, except that no interest shall be charged if the entire assessment is paid by the 17th day of November, 2008; and he may, at any time thereafter, pay to the City Finance Department the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 8th day of July 2008. Mayor City Administrator • () t' 0 RESOLUTION NO. 13439 • RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 5 PROJECT NO. 08 -05 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: College Ave NE (from Main St N to Hillcrest Rd NE), Hillcrest Rd NE (from 6th Ave NE to Walnut St NE), Montreal St SE (from Airport Rd SE to north dead end), Oakwood Ln NW (from Golf Course Rd NW to dead end) and Alley in Block 4 — South Half City (between Monroe St SE and Erie St SE from 1st Ave SE to Washington Ave E) by roadway rehabilitation and utility infrastructure installations by construction of lateral storm sewer and treatment improvements, drain tile installations, lateral watermain, surface reclamation, grading, aggregate base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalks/trails. landscaping, restoration and appurtenances. • bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder and whereas, it appears that of bidder. is the lowest responsible NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with of in the amount of $ in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the City Engineer. 2. The City Engineer is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 8th day of July 2008. Mayor City Administrator Amount Bid () CO u • • TO: Mayor and City Council FROM. Tom Moss, Director of Information Technology RE: 2009 Voice Over Internet Protocol DATE: July 2 °d , 2008 Attached to this memo you will find a spread sheet outlining the feasibility of moving to a Voice Over IP phone system. The attached spread sheet summarizes the initial setup costs, the reoccurring monthly fees and the payback calculation. In the spread sheet you will see that after year three we have an approximate savings of $4350. I will review the calculations in more detail at the meeting and answer any questions you may have. We are not looking for any action at this time. ScQ� Voice Over Internet Protocol (Voice OverlP) • ROI Calculation • Initial Setup Charges NRC vole Centrex Cumulative Savings Year t $275 PRI Installation $14,015.40 $1,931,60 Update fiber from HUC Plant k1 to City Center DID Char es 225 Per Year $111ine/month $15,DD0.00 New Network Runs and Installation Estimate $6,270.00 $36,600.00 Initial Hardware and Software Purchase Modem Lines? (20 lines at $15 ) $149,900.00 LOGIS One Time Bn $81,353.40 $22 UPS for each network device supporting VOIP $126,110.00 $1,533.00 Total one time charges $226,648.00 Monthly Char vole Centrex Cumulative Savings Year t $275 PRI x 12 (Yearly Charge) 1167.95/Month $14,015.40 LOGIS Annual Maintenance Fees $26,824.00 DID Char es 225 Per Year $111ine/month $2,700.00 Long Distance Charges per year Estimate $6,270.00 Long Distance savings based on 2006 estimate Per Year - $1,000.00 Modem Lines? (20 lines at $15 ) $300.00 Yearly Service Fees 549,109.a0 Payback Schedule vole Centrex Cumulative Savings Year t $275 $126 - $149,648.40 Year $49,109.40 $126,110.00 - $7264280 Year $49,109.40 $126,110.00 $4,352.80 Year $49,109.40 $126110.00 $81,353.40 Year 5 S49 $126,110.00 $158,354.00 Year 549,109.40 $126110.00 $235,354.60 Year 549109.40 5726,110.00 5312,355.20 Year 8 $126,110.00 $389,355.80 Year9 $49,109.40 $ 5126110.00 $466,356.40 Year 10 $49,109.401 $126,110.00 $543,357.00 Price Allocation Year One $1,225.59 Per Phone General Fund 128 $156,875.89 CreekSide 9 $11030.34 Liq uor Hutch 8 $9,804.74 HUC 54 566,182.02 Waste Water 29 $35,542.19 • MM CITY COUNCIL MINUTES — JUNE 24, 2008 (a) CONSIDERATION FOR APPROVAL OF PENSION INCREASE FOR HUTCHINSON FIRE • DEPARTMENT RELIEF ASSOCIATION Jim Brodd, Vice President Fire Relief Association, and Gary Forcier, President, presented before the Council. Mr. Brodd noted that the Fire Relief Association is requesting that the City Council approve the monthly benefit increase of $2.00 per year of service per month based on the January 1, 2008, actuarial. This increase would achieve a S 15.00 /monthly pension for year of service. The pension fund aids in retaining firefighters. Mr. Brodd noted that in 2005 when a report was completed by the state, the Relief Assocation was the second highest funded association, however ranked 11 out of 24 for the monthly benefit. The pension fund is currently funded at 79 %. Marc Sebora explained that if the fund was underfunded or had a shortfall, the County Auditor can assess a tax to the taxpayers to make up the difference. Steve Snapp, investment manager for the Relief Association, presented before the Council. Mr. Snapp reviewed the investment market. Mr_ Snapp noted that the association, historically, has broken even on the pension demands and have added funds in the last three years. Motion by Peterson, second by Flaugen, to approve the $2.00 pension increase for the Relief Association. Stotts abstained. Mayor Cook noted that he feels a $1.00 increase is his preference. Roll call vote was taken: Haugen — aye; Peterson — ave; Cook— nay. Motion carried 2 to 1. (b) CONSIDERATION FOR APPROVAL OF 2008 GREATER MINNESOTA BUSINESS DEVELOPMENT PUBLIC INFRASTRUCTURE GRANT PROGRAM BIOMASS ENERGY APPLICATION FOR HUTCHINSON UTILITIES COMMISSION Mayor Cook explained that this is a grant application for a plasma energy project the Ilutchinson Utilities Commission is undertaking. HUC had requested funding from the legislature this year, however the bill failed. The Department of Employment and Economic Development has offered a grant for the gasification project. Funding will be coming from various contributors. The application procedure requires action from the Council. Motion by Stotts, second by Peterson, to approve the 2008 Greater Minnesota Business Development Public Infrastructure Grant Program Biomass Energy Application for Hutchinson Utilities Commission. Motion carried unanimously. Mayor Cook noted that the Council had suggested discussing upcoming projects that staff has planned. Kent Exuer, City Engineer, presented before the Council. Mr. Exner presented a conceptual plan on Les Kouba Parkway which includes improvements and asphalting a portion of it. A cost estimate is projected at a total of $2 million. Gopher Campfire has been involved to date with maintenance and other protections. Funding is limited and assessments are limited. • 4 CITY COUNCIL MINUTES — JUNE 24, 2008 Council Members Peterson and Stotts voiced that they feel this is an important project that should have • high priority. Skip Quade, Chairman of Gopher Campfire Conservation Park, presented before the Council. The club is turning 100 years old next year and the group would like to enhance the wildlife sanctuary. Mr. Quade explained that a new fence has to be installed due to new state regulations. However, the club does not want to install the fence unless protections are put in place. Mr. Quade asked that the road be improved in front of the park as well. Bill Corby, Chamber of Commerce /CVB, presented before the Council. Mr. Corby commented on the advantages of improvements to the park. Kent Exner spoke about next steps with this project. Mr. Exner believes some gravel needs to be pulled out and rocks can be installed to delineate the roadway for now. General project costs on an intermediate plan will be presented to the Council at the July 22, 2008, Council meeting. Dolf Moon, PRCE Director, presented before the Council. Mr. Moon provided a presentation on the proposed aquatic center which will consist of slides, zero -edge, water play, geysers, sand play, sand volleyball, shower tower and lap swimming. The facility is proposed to retrofit the current outdoor pool located at the Recreation Center. The project is estimated to cost approximately $2million. Mr. Moon further explained that the current facility will need improvements that will cost approximately $700,000 just to maintain the facility as is. Mr. Moon reviewed funding options available for the project. Mr. Moon then reviewed a ballfield project that had been proposed in 2000. Since 2000 several programs have grown and more ballfields are now needed. Mayor Cook asked if there are any partnership opportunities available with the school district. Mr. Moon spoke about possibilities that could happen. Miles Seppelt, EDA Director, presented before the Council. Mr. Seppelt provided a presentation on Energy Park. The current industrial park is full and the EDA has purchased 77 acres for future development. The park is proposed to have 14 lots ranging in size from 2 to 10 acres. The total cost of the project is estimated at $3.5 million. Mr. Seppelt spoke about opportunities that got away due to having an undeveloped industrial park. Kent Exner, City Engineer, briefly discussed the last step to complete the Crow River Dam structure which is the last riffle east of the bridge. He also spoke about development of the trail on South Grade Road. John Olson, Public Works Manager, reminded the Council of everything the city has to maintain currently as well. He spoke of the benefit of having the Council prioritize all of the projects on the horizon. Mayor Cook suggested allowing the Council time to absorb this information and bring back to staff their • priority lists. Another discussion will be held at the next Council meeting. � 6-) CITY OF HUTCHINSON MEMO Finance Department July 3, 2008 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: DEBT MANAGEMENT POLICY Steve Apfelbacher, Ehlers & Associates, will in attendance at Tuesday's meeting to discuss a policy on debt management of the city. Attached is a draft for the discussion and City Council consideration for approval. • H: \DCC \City council memo l.doc • ►o 6q --) • Draft 6 -13 -08 City of Hutchinson Property Tax Levy Debt Policy The City of Hutchinson has chosen, by policy, to guide its issuance of debt by following the guidelines listed below. This policy can be amended in the future by the Mayor and City Council. Background Minnesota Statutes, Section 475 outlines the requirements to issue debt. Some debt, either in part or in whole, may be support by a special property tax debt levy. This policy is intended to address debt supported by the property tax debt levy, and does not apply to debt that is supported by a revenue source like special assessments, tax increment, or utility revenues. The City levied in 2007 (for 2008 collection) $1,624,900 as their special property tax debt levy. This debt levy represents 29% of the total $5,605,900 property tax levy for Pay 2008. The City is committed to managing the special property tax debt levy and has had Ehlers complete a long range financial planning study which looked at multiple years of capital and debt needs. Property Tax Levy Debt Policy Objective The City desires to manage the issuance of future debt so at a future date the City will not • need to raise the property tax debt levy. Future debt would replace existing debt without an increase in the City's property tax levy of debt. Policy Adoption As a result of the Ehlers study, the City will use the following guidelines to determine the amount, structure and term of future debt for financing capital and equipment needs. 1. The City will manage the special property tax debt levy so that each subsequent special property tax debt levy will increase 5 % per year until it increases to approximately $2,200,000. (Based on current assumptions and interest rates this is projected to occur for property taxes levied in 2014 for 2015 collection). 2. The average project amount financed and paid from the special property tax debt levy for debt each year will be approximately $1,500,000 3. Aggregate future debt will mature after 15 principal payments 4. The accomplishment of this policy is dependant on the use of future cash projected to be available in Closed Bond Fund. Cash in the Closed Bond Fund must not be used without first determining the impact using the cash will have on meeting this debt policy objective. 5. At a future date the city may need financial flexibility in structuring its debt. This policy should not prevent the City from deviating from this policy as long as the City adheres to the overall intent of this policy. • 10(-a-) CITY OF HUTCHINSON MEMO Finance Department July 3, 2008 TO: MAYOR S CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUB JECT: CITY COUNCIL WORKSHOP The City of Hutchinson's financial report is now complete and has been filed as required with the State Auditor Office. Kyle Meyers, Partner with Abdo, Eick & Meyers, is available to review with the Council the 2007 Comprehensive Annual Financial Report (CAFR)and management letter. The requested would be for the Council to set a workshop for • Tuesday, July 22 at 3:30 p.m. to review the documents. Copies of the documents will be available Tuesday, July 8, for you to review prior to the workshop. H: \DOC \City council memo l.doc • )DOD)