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cp12-28-1999 ci • 0 December SUNDAY MONDAY TUESDAY 1999 -26- -27- -28- HUTCHINSON 7:00 a.m. — Leadership Team Mtg. CITY in Main Conf. Room Noon — Hutchinson Safety Council CALENDAR Meeting at Heritage Center 9:00 a.m. — Management Team Mtg. in Main Con£ Room WEEK OF 4:00 p.m. — Budget Workshop at 5:30 p.m. — Airport Commission at City Center Main Con£ Room Dec. 26 — Jan, 1 Airport Lobby 5:30 p.m. - City Council Mtg. in Council Chambers WEDNESDAY THURSDAY FRIDAY SATURDAY -29- -30- -31- -1- CONFERENCE /SEMINAR/ TRAINING/VACATION CITY OFFICES CLOSED 3:00 p.m. — Utilities Commission 5:15 p.m. — Tree Board Meeting at 12/27— at Utilities Office City Center 1/11 Gary D. Plotz (V) HAPPY NEW YEAR!! C — Conference M = Meeting S = Seminar T = Training V —Vacation • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 28. 1999 CALL TO ORDER - 5:30 P.M. INVOCATION — Rev. Brian Brosz, Congregational UCC Church MINUTES — NONE 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS HUTCHINSON POLICE COMMISSION MINUTES OF DECEMBER 8, 1999 2. FINANCIAL REPORT AND CERTIFICATES INVESTMENT REPORT FOR NOVEMBER 1999 PLANNING COMMISSION MINUTES OF NOVEMBER 16, 1999 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11377 — RESOLUTION ESTABLISHING • MUNICIPAL STATE AID STREETS (COUNTY ROAD TURNBACKS) 1 RESOLUTION NO. 11379 - AUTHORIZATION OF SENIOR CITIZENS DEFERRED ASSESSMENT (c) 2000 LICENSE RENEWAL > BINGO LICENSE > GAMBLING DEVICES LICENSE r COMMERCIAL/RECYCLING HAULERS r PAWN SHOP LICENSE TAXI CAB LICENSE > TOBACCO LICENSE (d) PLANNING COMMISSION ITEM: LOT SPLIT AND 3% LOT COVERAGE VARIANCE FOR PAUL BETKER LOCATED AT 815 AND 817 HILLCREST ROAD NORTHEAST WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. l 1382) Action — Motion to approve consent agenda 5. PUBLIC HEARING - NONE COMMUNICATIONS, REQUESTS AND PETITIONS — NONE • CITY COUNCIL AGENDA - DECEMBER 28. 1999 VA E UNFINISHED BUSINESS (a) CONSIDERATION OF SEVERANCE PACKAGE FOR TRANSIT EMPLOYEES (Deferred from December 14, 1999 meeting) Action - Motion to reject - Motion to approve proposal NEW BUSINESS (a) CONSIDERATION STPOLIOF CITY OF HUTCHINSON ANNUAL WAGE Action -Motion to reject -Motion to approve and adopt Resolution No 11375 (b) CONSIDERATION OF CITY ADMINISTRATOR'S PERFORMANCE INCREASE FOR 1999 Action - Motion to reject - Motion to approve (c) CONSIDERATION OF TRANSIT BUSES TO TRAILBLAZER TRANSIT JOINT POWERS BOARD Action - Motion to reject - Motion to approve and adopt Resolution No. 11376 (d) CONSIDERATION OF SETTING EQUIPMENT BID OPENING DATES FOR THE OEA/CITY COMPOST PROJECT Action - Motion to reject - Motion to approve (e) CONSIDERATION OF AMENDMENT TO EARTH -TECH ENGINEERING AGREEMENT Action - Motion to reject - Motion to approve (f) CONSIDERATION OF AUTHORIZATION FOR PURCHASING WETLAND BANK CREDITS FOR THE HUTCHINSON COMPOST FACILITY Action - Motion to reject - Motion to approve (g) CONSIDERATION OF RESOLUTION RENAMING A PORTION OF BLUFF STREET AND OLD STATE HIGWAY 22 Action - Motion to reject - Motion to approve and adopt Resolution No. 11378 2 . CITY COUNCIL AGENDA — DECEMBER 28, 1999 (h) CONSIDERATION OF ADOPTION OF 2000 LIQUOR FUND, WATER/ WASTEWATER /REFUSE FUND_ AND CENTRAL GARAGE FUND BUDGETS Action — Motion to reject — Motion to approve Resolution No. 11380 (i) CONSIDERATION OF ADOPTION OF 2000 CAPITAL PROJECTS FUND BUDGET Action — Motion to reject — Motion to approve Resolution No. 11381 (j) CONSIDERATION OF SETTING SPECIAL ORGANIZATIONAL MEETING ON JANUARY 3. 2000 Action — Motion to reject — Motion to approve (j) CONSIDERATION OF APPOINTMENT OF BATTALION CHIEFS TO FIRE DEPARTMENT: > GARY FORCIER > JIM POPP • > CASEY STOTTS 9. MISCELLANEOUS (a) COMMUNICATIONS 10. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS Action — Motion to approve and authorize payment from appropriate funds 11. ADJOURNMENT • 3 0 HUTCHINSON POLICE COMMISSION MINUTES The Hutchinson Police Commission held a meeting on December 8, 1999, at the Hutchinson Police Department. Present at the meeting were Cheryl Dooley, Bob Bowen, and Chief Steve Madson. The meeting was called to order. Steve Madson stated that there were 30 applicants for the full -time patrol officer position with 13 individuals making it to the final interview. He then presented the eligibility roster to the commission. A motion was made by Bob Bowen, seconded by Cheryl Dooley, to accept the list as presented. Motion carved. The question -was asked of Madson when he anticipated filling the sergeants positions that were open. Madson stated that he planned on giving a sergeants examination after the beginning of the New Year. With there being no further business to discuss, a was made by Bob Bowen;., seconded by Cheryl Dooley, to adjourn. Motion carried. Time of adjournment was 8:00 a.m. 6 d • Nass • • • 1999 68,910.10 CITY OF HUTCHINSON FINANCIAL REPORT 77,342.01 (7,658.51) 948,783.34 November 1998 1999 180,169.00 285,004.90 137,085.23 54,594.57 2,034,709 -86 REVENUE REPORT - GENERAL November November MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE 1,069,145.58 MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING TAXES 0,00 650,000.00 1,787.73 648,21227 1,583,040.93 1,685,972.00 102,931.07 LICENSES 1,510,00 8,775.00 4,114.38 4,660.62 33,255.34 30,200.00 (3,055.34) PERMITS AND FEES 22,86913 30,960.17 30,470.31 489.86 303,116.24 241,000.00 (62,116.24) INTERGOVERNMENT REVENUE (36,806.19) 278.20 18,912.21 (18,634.01) 1,496,584.83 2,554,009.00 1,057,424.17 CHARGES FOR SERVICES 49,104.56 55,138.20 15,305.64 39,832.56 783,954.97 1,102,949.00 318,994.03 FINES & FORFEITS 4,470.49 5,018.35 6,012.01 (993.66) 45,791.35 65,000.00 19,208.65 INTEREST 5,729.83 8,094.72 4,864.18 3,230.55 43,605.06 50,000.00 6,394.94 SURCHARGES- BLDG PERMITS (3,966,26) 1,832.85 509.35 1,323.50 3,037.85 500.00 (2,537.85) CONTRIBUTIONS FROM OTHER FUND 0.00 278,900.00 195.35 278,704.65 852,405.98 1,154,050.00 301,644.02 REIMBURSEMENTS 2,240.29 4,693.82 (2,241.44) 6,935.26 85,518.48 71,650.00 (13,868.48) SALES 0.00 0,00 0.00 0.00 1,690.00 0.00 (1,690.00) TOTAL 45,151,85 1,043,691.31 79,929.71 963,761.60 5,232,001.03 6,955,330.00 1,723,328.97 General Govt. 68,910.10 69,683.50 77,342.01 (7,658.51) 948,783.34 1,042,661.00 93,877.66 Public Safety 180,169.00 285,004.90 137,085.23 54,594.57 2,034,709 -86 2,102,176.00 67,466.14 Streets & Alleys 94,193.70 19,373.40 74,409.28 (44,826.28) 1,069,145.58 1,163,652,00 94,506.42 Parks & Recreation 95,277.20 82,002.90 123,737.50 (12,755.80) 1,467,115.03 1,534,884.00 67,768.97 Miscellaneous 32,283.70 163,032,00 38,387.79 124,644.21 999,636.29 1,111,957.00 112,32011 TOTAL 470,833.70 619,096.70 450,961.81 113,998 -19 6,519,390.10 6,955,330.00 435,939.90 I I 1999 November REVENUE REPORT - GENERAL TAXES LICENSES PERMITS AND FEES INTERGOVERNMENT REVENUE CHARGES FOR SERVICES FINES & FORFEITS INIEREST SURCHARGES - BLDG PERMITS CONTRIBUTIONS FROM OTHER FUND REIMBURSEMENTS SALES TOTAL CITY OF HUTCHINSON FINANCIAL REPORT 1999 1998 1999 1999 1999 1999 November November November MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE ERCENTAGE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED 0.00 650,000.00 1,78733 648,212.27 1,583,040.93 1,685,972.00 102,931.07 93.89% 1,510.00 8,775.00 4,114.38 4,660.62 33,255.34 30,200.00 (3,055.34) 110.12% 22,869.13 30,960.17 30,470.31 489.86 303,116.24 241,000.00 (62,116.24) 125.77% (36,806.19) 27820 18,912.21 (18,634.01) 1,496,584.83 2,554,009.00 1.057,424.17 58.60% 49,104.56 55,138.20 15,305.64 39,832.56 783,954.97 1,102,949.00 318,994.03 71.08% 4,470.49 5,018.35 6,012.01 (993.66) 45,791.35 65,000.00 19,208.65 70.45% 5,729.83 8,094.72 4,864.18 3,230.55 43,605.06 50,000.00 6,394.94 87.21% (3,966.26) 1,832.85 509.35 1,323.50 3,037.85 500.00 (2,537.85) 607.57% 0.00 278,900.00 195.35 278,704.65 852,405.98 1,154,050.00 301,644.02 73.86% 2,240.29 4,693.82 (2,241.44) 6,935.26 85,518.48 71,650.00 (13,868.48) 119.36% 0.00 1,690.00 0.00 (1,690.00) 45,151.85 1,043,691.31 79,929.71 963,761.60 5,232,001.03 6,955,330.00 1,723.328.97 75.22% 0 1999 November EXPENSE REPORT - GENERAL MAYOR & COUNCIL CITY ADMINISTRATOR ELECTIONS FINANCE MOTOR VENICE ASSESSING LEGAL PLANNING POLICE DEPARTMENT SCHOOL LIAISON OFFICER EMERGENCY MANAGEMENT SAFETY COUNCIL FIRE DEPARTMENT FIRE MARSHAL PROTECTIVE INSPECTIONS ENGINEERING STREETS & ALLEYS STREET MAINTENANCE A/C CITY HALL PARK/REC ADMIN. RECREATION SENIOR CITIZENS CENTER CIVIC ARENA PARK DEPARTMENT RECREATION BUILDING & POOL LIBRARY CEMETERY DEBT SERVICE AIRPORT TRANSIT COMMUNITY DEVELOPMENT UNALLOCATED TOTAL - 'tom 41 \1 �1 0 • CITY OF HUTCHINSON FINANCIAL REPORT 1999 1998 1999 1999 1999 1999 November November November MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE ERCENTAGE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED 3,539.30 2,456.00 4,795.35 (2,339.35) 51,183.85 61,989.00 10,805.15 82.57% 14,372.00 14,973.90 15,795.65 (821.75) 182,230.73 195,945.00 13,714.27 93,00% 46,10 138.20 0.51 137.69 4,026 -55 4,300.00 273.45 9364% 20,315.90 18.093.20 18,154.55 (61.35) 268,996.38 329,343.00 60,346.62 81.68% 9,550.50 10,626.80 12,810.96 (2,184.16) 123,611.81 138,015.00 14,403.19 89.56% 0.00 0,00 0.00 0.00 31,310.00 31,500.00 190.00 9940% 7,190.70 7,222.10 7,248.70 (26.60) 86,169.17 87,900.00 1,730.83 98.03% 4,097.80 7,770.80 9,644.35 (1,873,55) 97,914.36 94,607.00 (3,307.36) 103.50% 149,738.40 143,37160 117,410.60 25,963.00 1,605,350.08 1,588,220 -00 (17,130.08) 101.08°/ 6,383,60 7,838.70 3,861,81 3,976.89 55,107.23 105,100.00 49,992.77 52.43% 10.70 2,103.00 270.08 1,832.92 3,208.76 4,000.00 791.24 8022% 0.00 250.00 0.00 250.00 500.00 250.00 (250.00) 200.00% 14,644.10 28,415.00 4,145.41 24,269.59 235,602.95 261,452.00 25,849.05 90,11% 0.00 0.00 0.00 000 0.00 0.00 0,00 O 00% 9,392.20 12,648.30 11,397.33 (1,697.83) 134,940.84 143,154.00 8,213.16 94.26% 27,620.90 31,894.80 27,922.23 (18,758.43) 378,661.96 421,085.00 42,423.04 89.93% 56,797.10 48,782.00 37,78912 (27,580,12) 568,491.70 648,737.00 80,245.30 87.63% 9,775.70 9,699.50 8,697.33 1,512.27 121,991.92 93,830.00 (28,161.92) 130.01% 9,797.80 9,163.80 8,891.95 (489.45) 103,340.49 99,062.00 (4,278.49) 104.32% 10,333.90 10,209.60 9,744.01 (4,766.61) 134,237.96 152,074,00 17,836.04 88.27% 7,416.70 8,402.50 8,079.11 (3,101.71) 204,303.20 209,908.00 5,604.80 97.33% 5,839.90 4,97740 5,846.88 18,154.52 70,05110 100,595.00 30,542.90 69,64% 19,381.80 24,001.40 13,217.78 10,783.62 164,035.35 189,100.00 25,064.65 86.75% 43,594.30 43,694.60 59,060.28 (15,365,68) 695,015.85 671,916.00 (23,099.85) 103.44% 6,884.40 - 8,033.80 5,368.86 2,664.94 95,163.52 99,064.00 3,900.48 96.06% 1,82620 1,295.70 22,420.58 (21,124.88) 104,307.05 112,227.00 7,919.95 92.94% 9,009.10 5,158.70 8,018.77 (2,862.07) 95,646.30 90,414.00 (5,232.30) 105.79% 700.00 700,00 786.27 (88.27) 94,487.40 97,873.00 3,385.60 96.54% 2,893.30 3,366.00 1,655.35 1,710.65 33,242.73 45,270.00 12,027.27 73.43% 10,501.70 10,308.60 10,045.89 262.71 111,910.77 117,426.00 5,515.23 95.30% 0.00 0.00 0.00 0.00 19.50 0.00 (19.50) #DIV /01 9,179.60 143,500.70 17,881.51 125,619.19 664,329.59 760,974.00 96,644.41 87.30% 470,833.70 619,096.70 450,961.81 113,998.19 6,519,390.10 6,955,330.00 435,939,90 93.73% 44w -)-z CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT 22- Dec -99 November 30,1999 Date Date . Interest Of Of Institution Description Rate Purchase Maturity Amount TREAS BONDS 644136 7.18% 12112/91 2/15/2001 364,500.00 Smith Barney GNMA 865M7 6.70% 9104197 9/04/2002 200,000.00 Smith Barney 313400 S H 7 5.00% 12/30/93 03110/00 300,071.92 Smith Barney FHLB 3133m2 -u 6.015% 02/05/98 02/05/03 300.000.00 Prudential pool336914 7.226% 123196 02012026 168,935.62 Expected life 6.2 years (89,729.94) Smith Barney FNMA 6.100% 012098 012005 300,000.00 Prudentail poo1336399 7.270% 123195 02012026 161,617.93 Expected life 4.1 years (57,055.93) Citizens, Marquette 4.00 04/25!96 06/01/2001 100,000.00 Firstate. First Prudential Minnesota Fed Home Leon 6.00% 01 /28198 07/28/03 200,000.00 Smith Barney FNMA 6.13% 03/10199 03/10106 500,000.00 Smith Barney FNMA pass thru 7.50% 1220/95 06/01/02 206,371.04 REPAYMENT (144,201.10) Prudential Fed Home Loan 6.00% 1026101 10/26101 399,625.00 Marquette 1847'1692 5.25% 04/15199 04/14/04 500.000.00 Citizens Bank 29860 5.25% 05/28199 05131/00 400,000.00 Marquette 29852 5.81% 09 16 99 091300 400,000.00 Citizens Bank 29867 5.600% 10/14199 04113/00 400.000.00 Citizens Bank 29866 5.550% 081399 08 15 00 400,000.00 Braemer 90381 5.35% 07 29 99 072800 400.000.00 Citizens 29865 5.75% 08 13 99 0.316 00 600,000.00 Prudential FHL 5.79% 11 1898 11 1805 199,750.00 Call 2118/99 and therafter 021000 200.0 .00 First Federal 5.15% 02 05 99 Smith Barney Money Market 5.73% 081699 01 1800 1,236,717.39 Citizens Bank 1635 5.150% 02 25 99 02 28 00 200,000.00 First Federal 411252295 5.15% 0211 99 021000 500.000.00 Citizens Bank 1635 5.150% 072999 021000 1,000,000.00 Citizens Bank 1635 5.150% 072999 01 27 00 1,000,000.00 $10.346,601.93 44w -)-z MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, November 16, 1999 FOR Yo Up ii 1. CALL TO ORDER 5:30 P.M. • The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present Jim Haugen, Jeff Jones, Dean Kirchoff, Bill Arndt Jeff Haag, Dave Wesbund. Also present Julie Wischnack, Director of Planning and Zoning; Richard Schieffer, City Legal Counsel and Rick Kjonaas, City Engineer. 2. CONSENTAGENDA a) CONSIDERATION OF MINUTES OF OCTOBER 19, 1999 AND SPECIAL MEETING OCTOBER 25, 1999. Mr. Arndt made a motion to approve the minutes. Seconded by Mr. Jones. The motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF VARIANCE AND LOT SPLIT REQUEST BY VICTOR AND LUCILLE ARLT AT 612 SECOND AVENUE SOUTHWEST IN THE R -2 DISTRICT. THE VARIANCE WOULD BE FROM THE LOT WIDTH, LOT DEPTH AND LOT SIZE REQUIREMENTS. Chairman Wood opened the hearing at 5:30 p.m. with the reading of publication #6078 as published in DM Hutchinson Leader on Thursday, November 4, 1999. Ms. Wischnack explained the property owner is requesting to divide the lot into two parcels. The width of the lot on Second Avenue is 66 feet and the lot on Third Avenue is 68.51 feet The property is zoned R2 which requires a minimum lot size of 8,400 square feet and minimum lot width of 70 feet. A lot depth of 120 feet is required. The existing and proposed lot would need lot size and lot width variances. The proposed vacant lot would require a lot depth variance. The existing garage would meet the 6 -foot minimum rear yard setback requirement with the proposed lot line, but the cement area would need removal or an easement granted. The unique configuration of the lot relates to tight of way configuration of Third Avenue. East of this lot, the right of way is diminished in size, creating a shorter lot depth for this property. The property has services, sewer and water, available on the Third Avenue side. This area was platted in 1938, which was prior to zoning ordinances being in place for lot width and size requirements. John ArIL the property owners son, addressed the following issues: 1. The lot has been assessed on the Third Avenue side. 2. The road was reconfigured after his parents had purchased the property. They purchased the property in 1967. Mr. Kirchoff moved to dose the hearing, seconded by Mr. Westlund the hearing closed at 5:43 p.m. Mr, Arndt made a motion to recommend approval of the request for the lot split Seconded by Mr. Jones. The motion camed unanimously. Mr. Arndt made a motion to recommend approval of the variance request Seconded by Mr. Haag. The motion carried unanimously. b) CONSIDERATION OF PRELIMINARY PLAT AND VACATION OF A CITY STREET (BOSTON AND BALTIMORE; AND VACATION OF EASEMENTS AS REQUESTED BY THE WAL -MART STORES, INC. Chairman Wood opened the hearing at 5:45 p.m. with the reading of publication #6081as published in Thy Hutchinson Leader on Thursday, November 4, 1999. Ms. Wischnack, said the property owners are requesting two applications: 1. Vacation of easements and a partial vacation of City right of way (Baltimore and Boston). 2. Preliminary Plat — to create one lot from the five existing parcels. MINU I t5 HUTCHINSON PLANNING COMMISSION Tuesdav, November 16, 1999 Vacationreouest Wal -Mart is proposing vacation of the street to accommodate a redesign of the their parking lot area. There 0 are utilities located within that street which would still require an easement. Staff met with the neighboring property owners and the owner of the Champion Auto Parts Store. They were concerned about having access easements and the potential for MNDot to remove access to State Hwy 15. The applicants discussed moving the street behind lots 3 and 4 to provide frontage to Champion Auto Parts (lot 5) and lot 2. The neighbors indicated they felt relocation of the street rather than vacation with easements was an acceptable compromise. Staff would accept the vacation request if the following items were addressed. 1. The City Engineer must approve the new street design. There is a concern about the traffic patterns in this area. Perhaps a more curvilinear street design may make a more definitive area between the Wal -Mart parking area and the City street 2. The newly dedicated easements in the vacation area must be also dedicated by a separate document The separate document shall outline maintenance issues, access to property, and restoration guidelines. 3. The vacation would only be granted simultaneously with a final plat approval. (The vacation should not be allowed until the new street alignment and design is approved. The City would also be assured the new right of way would be dedicated.) 4 There are 8 existing boulevard trees on Boston Street. The owner would be responsible far reimbursing the City for those trees or provide a replanting on the northern portion of the property along Century Avenue. Preliminary Plat Easement Areas There are utilities, which will require relocation as a result of the store expansion and parking area. The new easements would need to be dedicated with the final plat and by separate document. The utility relocations would be entirety at the owner's expense. Street on Western Portion of the Property Staff is requesting construction of a north/south street from Century to Dale Street along the western property boundary at the owner's expense_ The City's request is for a number of reasons: 1. The City is in need of a north/south collector street in this area to alleviate traffic issues on State Hwy 15. 2. This road would eventually align with Harrington Street on the north and conned at the south to Airport Rd. 3. The expansion of the store will add more traffic into the area. Currently, the store of this size should experience approximately 5,200 trip ends per day. (Each trip o in — n o u t trip o day. e nd.) The expansion of 100,000 square feet will expand that to app There are two options for construction alignments: 1. Construct the road from Century Avenue to the ditch line and follow the ditch until Darner Avenue. Staff has discussed the City being responsible for filling the ditch. 2. Construct the road along the western property boundary. This option would require a rearrangement of the proposed storm water pond. There may have to be relocation of utilities in this area as well. The developer has agreed to construct the portion from Century Avenue to the ditch line and the r emaining portion of Denver Avenue. The developer feels the City should be responsible for the ditch portio r as sess that cost to adjacent owners at another time. Wetlands and Storm Water Pond The National Wetlands Inventory indicates a wetland in the northeastern portion of the property. Delineation information or certification that there are not wetlands in the area, must be submitted. The existing storm water pond will need to be relocated and expanded. The final storm water pond and desig� must be approved by the City Engineer. A stipulation of the final plat should incude the owner's responsibility for on -going maintenance of the storm water pond. The storm pond area should also be encumbered by an easement, if the City needed access to the pond at some point in the future. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, November 16, 1999 Staff recommends the Planning Commission act on the vacation application and would then request the City • Council delay action until the final plat is reviewed. This would ensure the proper rights of way are dedicated. Greg Frank, McCombs. Frank. 8 Luce, said truck traffic would come to the back of the building from Denver Avenue. Greg Frank explained a number of parcels are under purchase agreement. They would vacate existing easements as a number of easements cross through the parking lot now. New easements will be platted on the new plat City staff to review easements and final plat The Wetlands will be reviewed by the Corp of Engineers. Wal -Mart is willing to pay for 100% of the cost of the road on the north side to ditch, and on the westerly property (Denver Ave.). Wal -Mart would be willing to pay for one -half the road along the ditch area. Pat Dalin, representing Novation Credit Union, asked how would rededicating streets affects their access. Rids Albein, Champion Auto, asked what will happen to his access to Baltimore Ave., and how will the comer be signed. Rick Kjonaas said on the initial plat there are more open questions beside traffic control. The city would have the expense of maintaining a little traveled street. Greg Frank said Wal -Mart made a commitment for a public street Rick Albein asked if the located street needed to be there if Champion Auto wasn't Darcy Winter, Restate Broker for Wal -Mart, said Rick Albein's proposal for Wal -Mart to relocated Champion Auto was not economically feasible. Roger Madison, Bremmer Bank, said they needed the relocated street for access to their property. Mr. Jones moved to close the hearing, seconded by Mr. Arndt the hearing dosed at 6:38 p.m. Mr. Jones made • a motion to recommend approval of the preliminary plat with the following conditions: 1. Any utility relocation required will be at the owner's expense. 2. All necessary easements and rights of way dedications will be included on the final plat 3. A special easement document must be executed for the area of property within the vacated street, east of the store, and north of the new store. 4. The owner must grant right of way for a street connecting Atlanta and Baltimore, as required in the drawings. 5. The owner is required to build the street between Atlanta and Baltimore. 6. The owner must construct a north portion of a northlsouth road (aligning with Harrington) and the westerly portion of Denver to the west property line as a part of this project 7. Road construction documents for both streets must be submitted for approval. 8. A storm water redesign and easements must be submitted and approved. 9. A wetland delineation or certification of no wetlands on the site must be submitted. 10. Trees must be replaced or payment of $2,300 to the City must be submitted. Seconded by Mr. West und. The motion camed with commissioners Haag, Jones, Kirchoff, and Woods voting in favor and Arndt, Westlund and Haugen for denial of the request Mr. Jones made a motion to recommend approval of the vacation of Boston Street and a portion of Baltimore Ave. request Seconded by Mr. Kirchoff. The motion carried. C) CONSIDERATION OF PRELIMINARY PLAT FOR 112 SINGLE FAMILY LOTS ON 47.99 ACRES AS REQUESTED BY GREAT PLAINS COMPANIES INC. (EAST OF LAKEWOOD DRIVE AND NORTH OF SOUTH GRADE ROAD) Chairman Wood opened the hearing at 7:11 p.m. with the reading of publication #6082as published in The Hutchinson Leader on Thursday, November 4, 1999. • Ms. Wschnack explained the proposed plat is configured within the R1 Zoning District There is no request for rezoning at this time. The R1 area requires a minimum lot size of 10,400 square feet. The minimum lot width is 80 feet and the minimum lot depth 130 feet. A comer lot requires 110 feet at the building line. The very western cul de sac is over 750 feet in length. This length must be reduced. One of the access points onto South Grade Road must be removed (or existing Honey Tree Road would be removed and utilize Park MINA. TIES HUTCHINSON PLANNING COMMISSION Tu esdav, November 16. 1999 Island Drive Southwest). There should bean additional fight ott way aeaicarea to evenmduy meroi ww loo. Drive (Park Island Drive). Staff has discussed a more curvilinear street pattern on Eighth Ave SW to act as a traffic calming device. There must be three lanes constructed for accesses onto South Grade Road (add turning lanes constructed for accesses onto South Grade Rd.). A trail will be installed along Eighth Avenue SW.. Some of the street names need revision. Staff recommends approval of the preliminary plat with the following conditions: 1. Revise cul de sac length. 2. Move grading limits away from South Grade Road. 3. Add a turn lane to the design of the accesses onto South Grade Road. 4. Remove storm water ponding areas from proposed building lots. 5. Redesign Eighth Avenue to have a more curvilinear street alignment- 6. Provide a north /south street connection to align with Park Island Drive. 7. Remove one access unto South Grade Road. 8. Applicant must execute a Subdivider's Agreement Bill Arndt would like to recommend constructing a trail along South Grade Road. Brian Sullivan RLK, presented a redesigned preliminary plat meeting City Staff requirements. Mr. Kirchoff moved to close the hearing, seconded by Mr. Jones the hearing closed at 7:37 p.m. Mr. Kirchoff made a motion to recommend tabling the preliminary plat until the December 21 to allow the staff time to review the revised plat Seconded by Mr. Wesbund. The motion carried unanimously. Bill Arndt abstained from voting. d) CONSIDERATION OF PRELIMINARY PLAT AND CONDITIONAL USE PERMIT TO CONSTRUCT A WALGREENS STORE AT STATE HIGHWAY 7 AND STATE HIGHWAY 15. Chairman Wood opened the hearing at 7:39 p.m. with the reading of publication #6083 as published in The Hutchinson Leader on Thursday, November 4, 1999. Ms. Wlschnac k said the applicants are proposing two requests: Preliminary plat and conditional use permit Th preliminary plat would provide one lot from the original eight lots. A conditional use permit is required because all uses with the C5 District require a special action. Staff met to discuss the plan and recommends approval of the conditional use permit with the following conditions: 1. Remove second access (east) from plans. 2. Remove extra parking spaces and revise parking spaces to proper depth. 3. Remove 230 square feet of signage from the plans. 4. Lowest floor of the structure must be 1046.2. An as-built verification will be necessary. 5. Relocation of the utility lines are required at the cost of the owner. 6. Lighting design be changed to incorporate City lighting standards on the perimeter of the site. 7. The owner must provide a copy of the access agreement with the railroad. 8. Landscaping plan be changed to incorporate Foresters recommendations. Staff also recommends approval of the preliminary plat with the following condition: 1. Appropriate utility easements be dedicated. Mike Keiser, Told Developer, said they had no problem meeting requirements numbers 2 through 8, but they were asking both accesses onto 4 01 Ave. NW remain. Ms. Wischnack said Mndot has ultimate approval process for the permit for accesses. John Muske, 71 — 4 Ave NW, said a Walgreen development would increase traffic, and safety hazards. He doesn't think this the best use of this property. It would be difficult for trick traffic to exit on 3" Ave. and cause safety hazards for bike trail. He did not recommend approval of a conditional use permit Mr. Jones moved to close the hearing, seconded by Mr. Amdt the hearing closed at 7:40 p.m. Mr. Westiun made a motion to recommend approval of the preliminary plat with staff recorrimendabons and with the condition that the access issue on 4^ Avenue be resolved prior to the December 14 council meeting. Seconded by Mr. Jones. The motion carried unanimously. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday. November 16, 1999 Mr. Wesdund made a motion to recommena approval of a conditional use permit request. Seconded by Mr. • Kirchoff. The motion camed unanimously. e) CONSIDERATION OF CONDITIONAL USE PERMIT TO ALLOW STORAGE OF MATERIALS BY THE CITY OF HUTCHINSON IN THE I/C DISTRICT ALONG HWY 22 SOUTH Chairman Wood opened the hearing at 8:41 p.m. with the reading of publication #6084as published in The Hutchinson Leader on Thursday, November 4, 1999. Ms. Wischnack explained the City is requesting an additional conditional use permit to store items within the recently rezoned I/C portion of the compost property. The intention is to store materials integral to the composbrglbagging process done at the site, as well as utilizing the wood harvested from the renewable tree screen for additional bio -mass for the process. In addition the I -C area may also include a recreational trail around the perimeter that will be available for non - motorized activities. Staff recommends approval of the conditional use permit with the following conditions: 1. The indicated materials are the only allowed materials on that portion of the site. Revisions to those items would require a conditional use permit amendment 2. The planting of buffering materials shall be accomplished by July of 2000. 3. If complaints are received and verified, the City shall have the right to review the conditional use permiL 4. Pretreatment of drainage must occur. 5. The maximum height of the pile size will be limited to 12'. Robert Anderson, 1545 Hwy 22 S. encouraged the commission to adopt conditions. Lawrence Winter, Resource Recovery Coordinator, said the City will probably enhance areas D & E. to make a more efficient system financially and environmentally. City will put a buffer along easterly border and enhance screen along the highway. . Mr. Arndt moved to dose the hearing, seconded by Mr. Jones the hearing closed at 8:41 p.m. Mr. Jones made a motion to recommend approval of the request Seconded by Mr. Amdt The motion carried unanimously. f) CONSIDERATION OF EXTENSION FOR A CONDITIONAL USE PERMIT (CEDAR CREST) Ms. Wrschnack said the applicant is requesting an extension of a conditional use permit which was originally issued on May 25, 1999. The conditional use permit was to construct a 36 unit boarding and lodging residence for the elderly. Mr. Arndt made a motion to recommend approval of an extension for a conditional use permit Seconded by Mr. Jones. The motion carried unanimously. 4. NEW BUSINESS 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF The next planning commission meeting will be December 21 ". (Christmas week) The Hwy 22 bypass meetings have been going well. Holly Kreft will be starting Nov. 22 as our new Planning coordinator. ADJOURNMENT Being no further business the meeting adjourned at 6:56 p.m. • `J Hutchinson Citv Center ill Hassan Street SE Hutchinson. MN 55350.2522 320.567- 5151/F" 320.234 -1240 Ed M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Resolution Establishing Municipal State Aid Streets County Road Turnbacks (South Grade Road and Dale Street) DATE: December 20, 1999 We approved the revocation of the following County Roads in May. We are now approving the Resolution to add these routes to our State Aid System. This designation is allowed above our normal allocation because these routes are County Turnbacks. We will generate additional revenue from these routes for future street funding. The two routes are: 1. South Grade Road (formerly CR 82) from School Road (CSAH 7) to Dale Street (formerly CR 97) 2. Dale Street (formerly CR 97) from South Grade Road (formerly CR 82) to School Road (CSAH 7) 0 We recommend approval of the attached Resolution. file: MSArF=back99 Pnne onrecycledpaps - RESOLUTION NO. 11377 RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREETS • South Grade Road (formerly CR 82) and Dale Street (formerly CR 97) WHEREAS, the following County Roads have been formally revoked by McLeod County and Accepted by the City of Hutchinson, and; WHEREAS, it appears to the City Council of the City of Hutchinson that the streets hereinafter described should be designated a Municipal State Aid Street under the provisions of Minnesota Law. NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Hutchinson that the road described as follows, to-wit: 1. South Grade Road (formerly CR 82) from School Road (CSAH 7) to Dale Street (formerly CR 97) 2. Dale Street (formerly CR 97) from South Grade Road (formerly CR 82) to School Road (CSAH 7) be, and hereby is established, located_ and designated as Municipal State Aid Streets of said City, subject to the approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the City Administrator is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation of said road or portion thereof, that same be constructed, improved and maintained as a Municipal State Aid Street of the City of Hutchinson to be numbered and known as Municipal State Aid Streets 125 -004 (Century Avenue SW) and 130.010 (Edmonton Avenue SW). Adopted this 28th day of December, 1999. ATTEST: Citv Administrator Mayor CERTIFICATION I hereby certify that the above is a true and correct copy of a Resolution duly passed, adopted, and approved by the City Council of said City of Hutchinson on December 28th, 1999- (SEAL) City Administrator City of Hutchinson AL-Q') -1 • RESOLUTION 1137 AUTHORIZATION OF SENIOR CITIZENS DEFERRED ASSESSMENT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the following properties be certified as deferred for hardship for senior citizen or disabled person as outlined by state statute, city ordinance, and city resolutions: Property description Owner Lot 17 Block 5 Fern Mattsfield Stoney Point Additional THAT, the following assessment roll shall be deferred under the above guidelines: City Roll Amount • Number 5030 $652.86 Adopted by the City Council this 28th day of December 1999. Marlin Torgerson Mayor P.V00 ` s Gary D. Plotz Administrator Memorandum TO: Mayor and Council FROM: Marilyn J. Swanson- Administrative Secretary RE: Renewal of Licenses for 2000 DATE: December 23, 1999 The following businesses /organizations have submitted applications and payment for 2000 licenses: 2000 LICENSE RENEWAL Bingo Licenses 1. American Legion Post 96 2. Elks Lodge 3. VFW Post 906 Gambling Licenses 1. American Legion Post 96 2. Crow River Snow Pros 3. Elks Lodge 4. Hutchinson Hockey Association 5. Hutchinson Wrestling Club 6. McLeod County Voiture 414 (40 & 8) 7. Military Order of Cooties 8. VFW Post 906 Commercial/Reccling Haulers 1. McKimm Milk Transit, Inc. Pawn Shoos 1. Security Coin & Pawn Shop Taxi Cabs 1. Quality Transportation Inc. (Duane Buske) Tobacco Licenses 1. American Legion Post 96 • 2. Amoco Food Shop 3. Casey's General Store 4. Coast to Coast Tobacco Licenses Cont. 5. Crow River Country Club 6. Cub Foods (Cobom's) 7. Elks Lodge 8. Erickson Freedom Station 413 9. Erickson Freedom Station 448 10. George's Food -n -Fuel 11. Gilby's G -O Sports 12. Hi Tops Bar & Grill 13. Hutchinson Outpost, Inc. 14. K -Mart 15. Lamplighter Lounge 11 16. Little Crow Bowling Lanes - Hutch Bowl 17. Little Duke's (Cobom's) 18. Liquor Hutch 19. Main Street Sports Bar 20. More -4 21. Quik Mart 22. 7 -West Inc. 23. Speedway Super America #4315 24. Tom Thumb Food markets (dba: Bookers) 25. Total Mart 26. VFW Post 906 27. WalMart • 111 Hassan St s t SE HutcWMM NN 553542522 320. 587- 5151/Fm 324234.4240 MEMORANDUM DATE: December 22, 1999 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: HISTORY On November 9, 1999, Paul Betker submitted applications for a variance for exceeding the maximum lot coverage by 3% and a lot split (Lot 7). FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson is Leader on Thursday, December 9, 1999. 3. The proposed lot split is in conformance with requirements. 4. The commission felt there was a hardship created by the size of the lot. 5. There are wetlands to the south and east of this property. 6. The property would be allowed to have a paved patio without the variance. RECOMMENDATION Planning Commission recommends approval (vote Ayes 4 Nays 1 — Wood) of the lot split and also recommends approval of the 3% lot coverage variance based on the size of the lot and its location next to a wetland area. Respectfully submitted, Dean Wood, Chairman Hutchinson Planning Commission cc: Paul Betker, 37 Monroe St. SE, Hutchinson, MN 55350 u Pnrnd.MI'Y�kd PW�- 4-0) Pursuant to Section 6.04, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. _- _____________.____. - - CITY OF PLANNING STAFF REPORT • • To: Hutchinson Planning Commission Prepared By: Planning Staff. Brad Emans, Dick Schieffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Hensen, Mark Schnobrich, Steve Madson, Holly Kreft, Christie Rock, and Julie Wischnack Date: December 10, 1999 — Meeting Date December 21, 1999 Applicant: Paul Betker (applicant/owner) Brief Description The applicant is requesting lot split and variance for 815 and 817 Hillcrest Road Northeast (Lot 7). The variance is to exceed the 35% lot coverage as required by the Dimensional Regulations of the R -2 District. This is similar to a request made by Mr. Betker in September for Lot 6 except that request was made after -the -fact due to staff error. Mr. Bekter is again stating that the hardship is due to the wetland reducing the amount of buildable area. The twinhomes themselves do not exceed the 35 %, but the additional three - season porches do. GENERAL INFORMATION Existing Zoning: R -2B Lot Size: Lot 7 — 11,200 square feet Existing Land Use: Under Construction Adjacent Land Use And Zoning: R -2B and R -4 Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Medium Density Residential leem Section 12.20 Hutchinson Subdivision Ordinance and Section 6.04 Variances and Section 8.05 Dimensional Regulations SPECIAL INFORMATION • Transportation: Parking: Hillcrest Road Northeast la"i =461 Lot Split/Variance Paul Betker Planning Commission Review — December 21, 1999 Page 2 Analysis: Lot Split — The proposed lot split is in conformance with the • requirements. The minimum lot size required for this area is 5,000 square feet for two - family dwellings. The minimum lot width is required to be 80 feet for a two family dwelling. A minimum lot depth of 120 feet is required. The lot split request meets these requirements. Variance — These units are presently under construction. At the time the building permit was issued, the Building Inspector, noted on the permit, "3 or 4 season porch can't be added as footprint of house is at 35% of lot, the maximum allowed, unless pre- approved by the City Council." The maximum ground coverage for a two family dwelling is 35 %. Coverage is defined as "the area of a lot occupied by the principal and accessory buildings ". The buildings cover approximately 3,883 square feet of the 11,200 square foot lot. The slab for the north lot is poured and if the variance is not granted the slab can only be used for a patio. The purpose for lot coverage requirements is to address water quality issues and "overbuilding" a lot. The more impervious surface added to area, the lower water quality. The following variance criteria should be considered: the • characteristics of the subject property which prevent compliance with the said requirements of this ordinance; the minimum reduction of the requirements of this ordinance which would be necessary to permit the proposed use or construction; and the particular hardship which would result if said particular requirements of the ordinance were applied to the subject property. The property abuts a wetland area to the east, which was delineated prior to Mr. Betker's purchase of the property. Recommendation: Staff recommends approval of the lot split. Staff recommends denial of the 3% lot coverage variance because a hardship is not demonstrated. The wetland was delineated prior to the applicant's development and therefore the applicant should have been aware that it would affect the buildable area. Cc: Paul Betker, 37 Monroe Street, Hutchinson MN 55350 Publication No 6094 PUBLISHED IN THE HUTCHINSON LEApEg, Thursday, December 9. 1999 Notice of Public Hearing CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA 111 Hassan Street, Hutchinson MN 55350 phone (320) 587 -5151, ext. 258 fax (320) 234 -4240 Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council Chambers, at City Hall on Tuesday, December 11, 1999, at 5:30 p.m. for the purposes of holding a public hearing regarding an application from: Paul o construct property t oo family residence residence to greater than 3 % ocat located t the requesting address, increase lot coverage The following is a map which identifies the location of the property: All persons wishing to be heard regarding this application should appear at this meeting or provide written comments no later than 4:30 p.m. on Tuesday, December 21, 1999. Plans and materials are available at the city offices for review, b appointment. A complete agenda of the Planning Commission meeting is also available at the City offices. If you have questions about the proposal, you may contact the Planning Department at the number provided. n Ci dminis r December 9, 1999 Date )-/_(d) BUILDING PERMIT SURVEY FOR BETKER BUILDERS LOT 7, BLOCK 4, WALNUT RIDGE ESTATES N DESCRIPTION Of NORTHERLY PARCEL The Nara 4000 fa.l of Lot .. Bbe+ 4. wALNVT RIDGE ESTATES. "coism q to Ina ..cerwd 9-1 1', AREA . Sb00 sa,as rest thime r... Rase •ow. F.a ewaa .ne.sa. - ]]Y .I b' OESCRY•T1011 OF SOXTHERLY PARCEL 50 Ie.r4f8 ocl, W� RIDGE hsTES '*a I ' t. he 1.oxa.d Pbt O I ] JO .cola It tea AREA • .dW taw.Ix skid., rx IMe o.w. r..l A.MYy sM.P - 11Y N W PROPOSED 81.1E1)WG FLOOR ' 10T 8 ISes x aes. ua / nx 1' I � j n, fsA S90"00'00 140.00 fin: rSAa Bid Iv _ _.ae 14 hIA o g S •`a' rt f 8 <5 9 a n PROPOSED NOOSE . ass M W !I PROPOSED HOUSE U 8 D Oorap '� •- J t:TI 00 Ib LL- - - =�- -- ` real rai Is.' St1gWoo 140= .v rAPI � r.a f a aY 1P.f • Do"'-- Yen n s ,a„aae. """ BENCH O De ales Yeh aolll.nad cat Pant .N. an Rep of one near ,M narth.s.t aarnbr of Lot T. Bbd, 4. • Ddtulsa eAlafYld blo.elNn E1a.aran • 1073.6E Detana proposed ebvalNn I hares, .. 1111 that 'hie Sur,q. Plan or Rapers was P, bear ad by as or under as dllael .YpbrV le lba and Ihdl 1 a.,a dull 1laea..d Lana e,,w...r_ V Ina laps of ,he S at u /f. /j�J�✓�- Llo. No. Z`�1.IZ'4 Dala:6.. r�9 4 -(d) Form X M1/Rer. :r2;1 -ItBB P%e S d t S ECTION IC - PR OPERTY INFORMATION AND PERhin Fm 000000 ForOffimusecwly 690669 • TO BE COMPLETED BY CITY BUIIDING OFFICIAL i City PIN Zoning District 2 Lot: Block: Addition /V A Construction Value in Actordanoe with State Valuation Tables S 100,000 — PFRbuT FEES FOR BuaDWG DEPARTAflTI'I'— Budding Permit S ' 103.46 Plan Review S 45'1. lA Ezavation S '-�• oD State Surcharge $ Fence Permit $ Curb Cut/Approach $ v� Plumbing Permit $ q9'S, 00 Parks and Playground $ I ] 5 SAC & WAC Connection $ Electric Territory Cost S Other Total Fees Due $ 1 8 (00 1A Electric/Natural Gas Installation Fees will be invoiced to the applicant. Refer to Hutchmwn Utilities Commission Policies Booklet for other possible electric/natural gas charges. • Date Paid: Assessments & State Electrical Permit Fees are not induded. TURN AROUND TAKE FOR CONSTRUCTION FOUNDATION AUTHORIZATION IS UP TO S WORKING DAYS FROM RECEIPT OF PROFESSIONAL SURVEY /SITE PLAN AND FOUNDATION PLANS SECTION 11 • APPROVAL BY CITY BunD ING OFFICIAL 000000 For Office Use Only' 00 0 0 0• Occupancy Group: !'-0 Approval Dam Io 117.1 4 M (Subject to payment of fees indicated above.) Type of Construction: V" Commmn' Conditions: tee: t� 76ss� tb dT � or ja1"_ �� h�QYCIF� AL�I.OV�F� U1�I�.YS Authorized Approval Signature: gofficial _ j w F l RESOLUTION NO. 11382 RESOLUTION APPROVING A LOT SPLIT AND A 3% LOT COVERAGE VARIANCE FOR • PAUL BETKER LOCATED AT 815 AND 817 HILLCREST ROAD NORTHEAST BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS Paul Betker, owner of 815 and 817 Hillcrest Road Northeast made application to the City Council for a Lot Split under Section 12.20 and a Variance from the lot coverage requirements under Section 6.04. 2. The City Code requires that the maximum ground coverage for a building (principal and accessory) is 35 %. 3. The applicant proposed a lot coverage of 38 %; thus requiring a variance of 3 %. EXISTING LEGAL DESCRIPTION: Lot 7, Block 4, WALNUT RIDGE ESTATES NEW LEGAL DESCRIPTION: and The North 40 feet of Lot 7, Block 4, WALNUT RIDGE ESTATES according to the recorded plat thereof Lot 7, Block 4, WALNUT RIDGE ESTATES, according to the recorded plat thereof, except the North • 40.00 feet of said Lot 7. 4. The City Council has considered the recommendation of the Planning Commission and the variance hardship criteria and found that the variance request has the following hardships: unique size of lot and a wetland area to the east of the lot. 5. The City Council found the lot split to be in compliance with the subdivision requirements of the City Code. CONCLUSION The City Council approves the lot split and the variance. Adopted by the City Council this 28" day of December, 1999. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, December 21, 1999 01. CALL TO ORDER 5:30 P.M. FOR YOUR NFO Rsa AT!0' The meeting was called to order by Chairman Dean Wood at 5:30 p.m. with the following members present: Dean Kirchoff, Dave Westlund, Dean Wood, Bill Arndt, and Jim Haugen. Absent: Jeff Haag and Jeff Jones. Also present: Julie Wischnack, Director of Planning and Zoning; Holly Kreft, Planning Coordinator, and Richard Schieffer, City Legal Counsel. 2. CONSENT AGENDA a) CONSIDERATION OF MINUTES OF NOVEMBER 16, 1999 Mr. Westlund made a motion to approve the minutes. Seconded by Mr. Kirchoff. The motion carried unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF VARIANCE FOR LOT COVERAGE AND LOT SPLIT AS REQUESTED BY PAUL BETKER. (815 & 817 HILLCREST ROAD NE) Chairman Wood opened the hearing at 5:35 p.m. with the reading of publication #6094 as published in The Hutchinson Leader on Thursday. December 9, 1999. Ms. Kreft provided the background information pertaining to the application of lot split and variance by Mr. Betker. Commissioners asked if any of the porch could be built. Staff stated that no it was not possible, since only 37 square feet would be available. Mr. Arndt stated that many times these porches become full residential • use. Paul Betker, applicant, stated these lots are short because of the wetland and that was his hardship. The applicant stated that he would like to be granted the variance before the property was sold because the added porches would have higher value. Mr. Kirchoff asked about the lot to the north. Mr. Becker stated that there were no neighbors to have a problem with the variance. Mr. Westlund asked about the lot coverage regulation and why it is necessary. Ms. Wischnack explained that lot coverage is for water quality issues. Mr. Arndt moved to close the hearing. Westlund seconded. Motion carried unanimously and hearing closed at 5:48 p.m. Mr. Haugen moved to approve the lot split. Mr. Westlund seconded. Ayes 5 Nays 0. Mr. Haugen moved to approve variance. Mr. Kirchoff seconded. Mr. Wood asked about the impact of approving a variance. Mr. Schieffer explained that the lot size is what is questionable, not the wettand. Mr. Schieffer further explained that runoff and stormwater issues are the reasons for the lot coverage requirements. Mr. Schieffer stated there is a cumulative effect of granting this type of variance. Mr. Betker stated that the City told him he could build what he wanted to. Mr. Schieffer stated the owner is responsible for finding out the regulations for a lot before purchasing or developing those lots. Motion carried Ayes 4 Nays 1 (Mr. Wood voting nay.) b) CONSIDERATION OF CONDITIONAL USE PERMIT TO CONSTRUCT A NEW PARKING LOT AT THE HIGH SCHOOL. (SOUTH OF ROBERTS ROAD AND NORTH OF TENNIS COURTS) Chairman Wood opened the hearing at 5:52 p.m. with the reading of publication #6096as published in the The Hutchinson Leader on Thursday, December 9, 1999. Ms. Wischnack explained request It is for a faculty parking lot with 87 parking spaces. Mr. Jeff Berdan of 1114 Roberts Road, representing the neighborhood raised the following concerns: need, safety for vehicles and pedestrians, and potential area for students to congregate. He stated that the current parking lots are not being utilized and provided photographs as evidence. Mr. Berdan also stated that there are safety issues both with the proximity of the trail and the reduced visibility created by the parked buses. Ms. Wischnack clarified that staff recommended that the driveway be a right-only exit, but would be a full entrance. Mr. Brian Mohr, Director • of Building and Grounds for the school, stated that currently the school uses the Catholic church parking lot. He also stated that by creating a lot for the faculty there would be a possibility of moving the buses to another location. He also stated that the school would issue parking permits for the lot and it would possibly be used as an overflow lot. Mr. Berdan also had other concerns including the potential for students using this lot to congregate after school hours. L Because of the numerous issues discussed, Chairman Wood suggested that there be a meeting between the school and the neighborhood. Ms. Wischnack stated that either staff could meet with the school board or there , could be a meeting held with the school officials, staff, and the concerned neighbors. Chairman Wood directed staff to hold an informational meeting prior to the next Planning Commission meeting. Mr. Arndt made a motion to recommend table of the request until January 18, 2000 at 5:30 p.m. to allow for a meeting between concerned neighbors, the school, and staff. Seconded by Mr. Kirchoff. The motion care unanimously. c) CONSIDERATION OF REZONING AND CONDITIONAL USE PERMIT FROM R -1 TO C-4 FOR AN AUTO REPAIR CENTER AS REQUESTED BY BERNIE MCRAITH. (AIRPORT ROAD AND STATE HWY 15) Chairman Wood opened the hearing at 6:20 p.m. with the reading of publication #6090 as published in The Hutchinson Leader on Thursday, December 9, 1999. Ms. Wischnack showed the location map and explained that since this property was recently annexed that is zoned R -1 Single Family Residential. There is C-4 zoning to the north of the property and I/C zoning to the south and west. The proposed building would be 40'X 200' and the access would be from County Road 8. The parking lot as shown on the survey would meet the requirements. Staff has the following concems: city sewer and water are currently almost 1 /. mile away which means that the water would need to be treated by a septic system, gas is also not available, and electricity would not be available to next spring or summer. Staff recommends denial of the rezoning because: I/C is more compatiable, conditional use permits are required for all uses in the I /C, and the I/C would allow for more variety of uses. Staff also recommends denial of the conditional use permit because of the lack of infrastructure, the precedent for allowing septic systems in city limits, and the area is outside the stage growth plan which leads to "leapfrogging " of city services. Currently the onty two other sites within the city that have septic systems are the Meadow Links golf course and the Airport. Mr. Arndt asked if stormwater ponding would be necessary. Ms. Wischnack stated that it would not be based on the proposed plan, but any future expansion may require ft. Mr. McRaith, applicant, stated that he currently owns the Champion Auto building and needs to relocate. He stated that he would rather be rezoned C-4 so that he doesn't have to go through the conditional use process every time. Mr. Amdt asked what the airport zone is in this area. Ms. Wischnack replied that it falls within the "C° which is the least restrictive. Mr. McRaith stated that he didn't feel that berming was necessary since this is a commercial business. Mr. Amdt stated that at the current business there were sometimes 6 -10 vehicI stored outside while waiting to be repaired and that he felt they should be stored in back of the building. St recommends that bonding and a signed agreement with Mr. McRaith be included should the Plannin Commission wish to approve the request. Mr. Rick Albin, operator of Champion Auto, had three questions for staff and/or the commission. He asked if the staged growth plan was written before the large amount of growth in the area. Ms. Wischnack replied that is was written in 1998 and that it was known that the current businesses would be going into this area. Mr. Albin asked for clarification in the staff report as to what was meant by concern for a negative precedent. Ms. Wischnack explained that this referred to the allowance of septic systems within city limits. Mr. Albin questioned why berming was necessary. Ms. Wischnack explained that this may be a high traffic area and shouki vehicles be stored outside, berming should be done. Mr. McRaith stated that if the Planning Commission were more open to rezoning to I /C, he would be willing to change his request. Chairman Wood polled the commission as to their feelings and all members were in agreement that I/C would be a more acceptable zoning. Chairman Wood directed staff to provide the commission with sample agreements for septic systems. Mr. McRaith withdrew both requests and stated that he would reappty for the January 18' meeting. No action was taken by the commission. 4. NEW BUSINESS a) DISCUSSION OF COMMUNICATION TOWER ORDINANCE AMENDMENT. Ms. Kreft presented some information provided by the Minnesota League of Cities on model ordinances dealing with towers. Discussion ensued about different requirements possible for the ordinance. Mr. Bemie Knutson was present to discuss his views on the ordinance and that he would like to see the Planning Commission error on the side of safety when considering these issues. The commission directed staff to draw up a preliminary ordinance. They agreed the following items should be considered: co- location search requirement, requirement for monopole towers, setbacks more restrictive in residential areas, requirement of conditional use permit, a6 addressing of lighting and landscaping issues. 5. OLD BUSINESS a) DISCUSSION OF REZONING REQUEST BY GREAT PLAINS DEVELOPMENT FOR BRIDGEWATER ESTATES. Representatives from RLK Kuusisto were present to discuss the viability of rezoning a portion of the preliminary plat to R -2 for smaller single family homes and twinhomes. They presented a sketch plan showing the proposed area and the reconfigured streets to meet staffs recommendations. The Planning Commission stated that the proposal seemed to meet the concerns that were addressed at the previous meetings. •6. COMMUNICATION FROM STAFF ADJOURNMENT Being no further business the meeting adjourned at 8:05 p.m. C 1 • Memorandum TO: Mayor and Council FROM: Brenda Ewingkuman Resources/Transit Coordinator RE: Severance Package Reconsideration DATE: December 21, 1999 At the meeting of December 14, 1999, the Council directed staff to reconfigure the severance package for transit employee Bruce Runke. The original proposal computed a severance amount based on the 11.75 continuous years of service to the transit system only. The City of Hutchinson has continuously employed Mr. Runke for a period totaling 20.25 years. Attached is the revised information regarding the proposed severance package for Mr. Runke. The basic formula used for the severance package remains the same and is as follows: • 1. One week of pay for each year of transit service employment with the City (prorated for part time employees). 2. One week of insurance coverage (City portion of premium) for each year of transit employment with the City (full time only). It is requested that you review this information and consider adopting this severance package proposal for Mr. Runke at the December 28 council meeting. If you have any questions regarding this information, please contact me. Enc. cc: Marc Sebora, City Attorney Gary Plotz, City Administrator • /7-<�) Health /Dental Insurance Severance Proposal Transit Package proposals are based on the formula of 1 week of Insurance coverage for each year worked. As part time employees are not eligible for health /dental Insurance coverage, no Insurance severance Is proposed for said employees. Years of Weeks of Monthly Employee Date of Service/Wks Coverage Health Prom. Name Hire of Coverage In Months Family Coy. Runke, Bruce 4-130 14 7 a 10/01/1979 20.25 3 $392.00 5 Monthly Dental Prem. Total Total Family Coy, Health Costs Dental Coats $46.00 $1 6=99 $Q8.00 $1,960.00 $230.00 TOTAL $4,114 00 $2,190.00 0 0 Severance Proposal Transit Package proposals are based on the formula of 1 week severance pay for each year worked. The packages for part time employees are prorated according to this formula based on the actual number of hours worked as compared to full time (2080 hours). Part time hours worked have been averaged per the employee's tenure. Proposal are based on employees working through December 31,1999. Eglplovae Name Date of Hire Years of Serylre Prorated % of Full Time Years of Service Computed to Hours Bakken, Diane 06107/1996 seasonal 05/1911998 PT 1.6 39 %, 25 Ewert, Corinne 08/2511998 PT 1.4 57 %, 32 Krueger, Gloria 11/15/1976 PT 231 42% 388 Powell, Delores 11/24/1979 PT 20.1 40% 322 Runke, Bruce 4/88 to transit 11.75 n/a 479 10/01/1979 20.25 810 is r r - $10.35 $258.75 $9.82 $314.24 $10,08 $3,911.04 161 $12.33 $1,985.13 $3,599.96 161 $10.03 $1,614.83 $4x7-2 $5,978,40 $12.72 $10,303.20 TOTALCOST $18,387.19 r� L Severance Proposal Transit Department December 7, 1999 A draft severance proposal in being formulated for employees in positions that are proposed to be eliminated with the consolidation of the City Hutchmobile transit service into the dual county system known as Trailblazer transit. Draft package proposals are based on the formula of one week of severance pay for each year worked. The packages for part time employees would be proposed to be prorated according to the criteria that follows: The recommended criteria for eligibility for severance are as follows: 1. To be eligible for severance, employees must be continually employed by the City In their current capacity as transit personnel up to the date of the elimination of the department. The date of December 31, 1999, has been Identified as the intended date for the closure. 2. In exchange for the severance payments, employees will be required to sign any agreement or release as determined by the City of Hutchinson. Other terms of the severance shall be determined by the City. 0 Memorandum TO: Mayor and Council FROM: Brenda Ewing, man Resources Coordinator RE: Annual Wage ( Adjustment Policy for 2000 DATE: December 22, 1999 Attached is Resolution 11375, the City of Hutchinson Annual Wage Adjustment Policy for 2000. As is customary, the resolution is brought before the City Council each year for consideration and adoption. The policy includes the classification of positions and the proposed 2000 pay plan. As you are aware, the Wage Committee recommended a 2.6% annual wage adjustment for 2000 during the budget consideration. This increase is reflected in the pay plan. If you have any questions regarding this matter, please contact me. • Enc. • e "(a-) City of Hutchinson Annual Wage Adjustment Policy January 2000 RESOLUTION NO. 11375 RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 2000 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. When a new position is created for which no appropriate description exists or when the duties of • an existing position are sufficiently changed so that no appropriate description exists, the City Council after recommendation of the Human Resources Coordinator shall cause an appropriate job description- specification to be written for said position. : I • • .► As often as necessary to assure continued correct classification, the Position Classification Plan shall be reviewed by the Human Resources Coordinator and necessary adjustments recommended to the City Council. Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. Elements of the Plan. The Compensation Plan shall consist of: Each numbered pay grade in the basic table consists of a minimum (Level 0 - 80 %) rate, a • maximum (Level 8 - 120 rate, and a midpoint (Level 4 - 100 %) rate, in addition to intermediate levels, shown on page 7. (1 of 7) z - (41-) The assignment table shall assign all of the various positions in the Position • Classification Plan to the appropriate pay grade, shown on page 7. The City Council reserves the right to modify any or all of the pay grades or position classification assignments as set forth in said plan at any time. *-W r . gne mrsnonrom am 111 1 Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, up to a five percent increase will normally be granted, with the exception that such increase may be granted midway through the probationary penod (at six months) with the approval of the City Administrator. Thereafter, consideration for performance increases will be given annually each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades based upon (a) a performance review and recommendation from the department head, reflecting job performance over the preceding twelve months, and (b) consideration of equity among departments. Consideration for market adjustment for all pay grades will be made each • January 1. I : I11 1 I I Fr omm 11. Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minim rate. After satisfactory completion of twelve months probation, up to a five percent increase will normally be granted, with the exception that such increase may be granted midway through the probationary penod (at six months) with the approval of the City Administrator. Thereafter, consideration for performance increases will be given annually each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades based upon (a) a performance review and recommendation from the City Administrator or department head, reflecting job performance over the preceding twelve months and (b) consideration of equity among departments. The Council will determine any performance increase for the City Administrator. Consideration for market adjustment for all pay grades will be made each January 1. In Police Civil Service positions, the established starting rate for patrol officers shall be Grade X, Level 2, followed by a probationary period of one year. After completion of • (2 of 7) probation, an increase to Levei 3 shall be granted. Likewise, an increase to Level 4 shall • be granted after completion of two years employment, to Level 5 after three years employment and to Level 6 after four years employment. In the event that market conditions or the specific experience and qualifications of a police patrol officer candidate warrant a starting rate higher than Grade X. Level 2, the City Administrator may authorize a higher starting rate. For these situations, after the probationary period is completed, an increase to the next Level above the starting rate shall be granted. This practice will continue each year following until the patrol officer reaches Level 6. Thereafter, consideration for performance increases will be given annually each individual anniversary date, reflecting job performance according to specific criteria over the preceding 12 months. A dministra tive licensed police department personnel shall be subject to periodic review by the Chief of Police, and any recommendation for performance adjustment made to the City Administrator. Police department office, dispatch and school liaison personnel shall be hourly and under the performance pay adjustment requirements. Consideration for market adjustment for all pay grades will be made each January 1. Any market adjustment on January 1 of any year shall be separate and apart from the individual anniversary increases. • In determining a recommendation for an annual market adjustment, the wage committee shall consider, at least the following information: 1. U.S. and Minneapolis/St. Paul consumer priced index changes (CPIU & CPM 2. Social Security calculation of cost of living increase 3. Unemployment rate 4. Employee turnover rate 5. Area wage survey 6. Legislative growth factor constraints [i7i� a. Personnel Evaluations Reasonable efforts will be made to conduct personnel evaluations prior to the employee's anniversary date. An evaluation made by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator. All evaluations will be forwarded to Human Resources for filing in the employee files. Evaluations shall be based upon the performance of the individual in the position measured against established job performance criteria. Such criteria may include level of knowledge, skills, ability, quality of work, personal work traits, compliance with . established City or departmental rules and regulations or any other criteria that is indicative of performance. (3 of 7 The performance appraisal process is the application of performance standards to past performance. In appraising an employee, these are the basic levels of performance: • 5 - Outstanding - Performance is exceptional in all areas and is recognizable as being far superior to others. 4 - Very Good - Results clearly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. 3 - Good - Competent and dependable level of performance. Meets performance standards of the job. 2 - Improvement Needed - performance is deficient in certain area. Improvement is necessary. 1 - Unsatisfactory - Results are generally unacceptable and require immediate improvement. Results. The results of the employee's evaluation will normally have the following effect on his/her salary. 5 - An overall rating of 5 will normally make the employee eligible for maxim performance pay and any scheduled wage adjustment. 4 - An overall rating of 4 will normally make the employee eligible for performance pay and any scheduled wage adjustment. 3 - An overall rating of 3 will normally make the employee eligible for any scheduled wage adjustment. 2 - An overall rating of 2 will normally make the employee ineligible for any scheduled • wage adjustment. No merit /performance increase should he granted to individuals with this rating. 1 - An overall rating of l will normally make the employee ineligible for any scheduled wage adjustment. No merit/performance increase should be granted to individuals with this rating. b. Performance Pay 64justments There shall be a maximum of a five percent (5 %) performance increase that may be granted to an employee achieving a rating of 4 or 5. No performance increases shall be granted to employees who achieve less than a 4 rating. Increases shall be recommended by the supervisor and must be approved by the City Administrator. C. Discipliny Action For employees in any class, an additional consequence of disciplinary action more severe than level a/oral reprimand, as defined in the city personnel policy, will be the permanent loss of the January 1 market adjustment in the calendar year following such disciplinary action. This will occur unless the director in charge and the city administrator decide otherwise. d. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. • (4 of 7) The Wage Committee, when dete performance pay funds, shall consider the typical performance rating distribution for the City of Hutchinson employees. Performance pay shall be based on a quantifiable measurement of employee performance, the standards of which shall be recommended by the wage committee, endorsed by the City Council, implemented by the directors, and administered by Human Resoer -es. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF I- _iINSON That the following table is hereby adopted as the City Position Class- n Assignment Table, to be reviewed from time to time, assigning the various positions :sition Classification Plan to the appropriate pay grades in the table. Pay grad gular part time (PT) positions are assigned according to job responsibilities at the discrc...,.t of the City Administrator and Human Resources Coordinator. 0 • (5 of 7) POSITION CLASSIFICATION ASSIGNMENT TABLE GRADE T ITLE GRAD T ITLE I Liquor Store Clerk C(PT) X Senior WWater Plant Operator Park Maintenance Supervisor II Custodial Worker, WWater/ Police Patrol Officer Fire/Street(PT) III Senior Program Supemsor(PT) Liquor Store Clerk B(PT) 1V Receptionist- City Center/ Park&Rec(PT) Motor Vehicle Clerk (PT) Custodian - Library(PT) Accounting Data Entry Technician Custodian/Couner V Liquor Store Clerk A Park Maintenance. General Building Dept/Plarming Secretary VI Accounting Specialist(PT) Water Account Technician Public Works Specialist (PT) Custodian/CSO Officer Lab Assistant/Groundskeeper VII Administrative Secretary, Police Secretary, Parks/Recreation/Comm Ed Police Officer(PT) CSO/ Records Technician VIII Secretary/Engmeer Personnel/Insurance Tech Administrative Secretary Finance Technician W/WWater Maintenance Technician Investigative Support Assistant Sanitary/Storm Sewer Maint. Technician Senior WWater Maintenance Technician Adult Recreation Programmer (PT) Youth Recreation Programmer Community Services Programmer (PT) H/SAL XI Water Systems Supervisor Street Maintenance Supervisor Police/School Liaison Intervention Officer Building Inspector G/SAL Human Resources Coordinator Forester Motor Vehicle Deputy Registrar PRCE Coordinator Resource Recovery Coordinator F /SAL Assistant to City Engineer Information Services Coordinator Recreation Facilities/Operations Manager Building Official XII Police Investigator Police Sergeant E21SAL Liquor Store Manager Assistant Public Works Director EDA Executive Director E/SAL Police Lieutenant D /SAL Director PlanningiZoningBuilding Director W/WWater Operations Fire Chief D{ Laboratory Technician Water Plant Operator Wastewater Plant Operator Cemetery Supervisor Engineering Tech II Equipment Mechanic Park/Arena Maintenance Operator Street Equipment Operator Custodian/Maintenance Operator Planning Coordinator GIS Technician I/SAL C /SAL Director of Finance Chief of Police Director Parks/Recreation/Commrmity Ed B /SAL Director Engineering/Public Works A/SAL City Administrator (6 of 7) g1=2000 Pay Plan Pay Plan 2000 DE LEVEL 0 LEVEL 1 LEVEL 2 LEVEL 3 LEVEL 4 LEVEL 5 LEVEL 6 LEVEL 7 LEVEL 8 or 80 - MIN 85 90 95 100 - MI 105 110 115 120 - MAX T 5.15 1 7.18 7.63 8.08 8.53 8.98 9.43 9.88 10.33 1018 II 7.72 8.21 8.69 9.17 9.65 10.14 10.62 11.10 11.58 III 8.30 8.82 9.34 9.88 10.37 10.90 11.42 11.93 12.44 IV 8.92 9.48 10.04 10.60 11.15 11.71 12.27 12.83 13.38 V 9.58 10.19 10.79 11.39 11.98 12.59 13.19 13.79 14.38 V I 10.31 10.96 11.60 12.25 12.89 13.54 14.18 14.83 15.47 VII 11.08 11.78 12.47 13.17 13.85 14.55 15.24 15.94 16.62 VIII 11.91 12.66 13.41 14.15 14.89 15.64 16.39 17.13 17.87 IX 1[ 12.81 _ 13.61 14.41 15.21 16.01 16.82 17.62 18.42 19.21 X I H 14.09 14.97 15.86 16.74 17.61 18.50 19.38 20.26 21.13 XI I G 15.50 16.47 17.44 18.41 19.37 20.35 21.32 22.29 23.24 XII/ F 17.05 18.12 19.19 20.25 21.31 22.38 23.45 24.51 25.57 (E2) 17.90 19.01 20.13 21.25 22.37 23.49 24.61 25.73 26.84 E 18.75 19.93 21.10 22.28 23.44 24.62 25.79 26.97 28.13 D 20.62 21.92 23.21 24.50 25.78 27.08 28.37 29.66 30.94 C 22.69 24.12 25.54 26.95 28.36 29.79 31.21 32.63 34.03 B 24.96 26.53 28.09 29.65 31.20 32.77 34.33 35.89 37.44 A 27.46 29.18 30.90 32.61 34.32 36.05 37.76 39.48 41.18 • This Resolution authorizes staff to change 2000 budget appropriations to reflect rate changes. Adopted by the City Council this day of 1 1999 (This Replaces Resolution No. 11121 ) Marlin Torgerson, Mayor ATTEST: • Gary D. Plotz, City Administrator (7 of 7) Memorandum TO: Mayor and Council FROM: Brenda Ewing- man Resources Coordinator RE: 1999 Performance Increase for City Administrator DATE: December 22, 19999 Please be advised that I have received the completed 1999 performance appraisal for City Administrator Gary Plotz. In addition, I have received from Mayor Torgerson a recommendation for a performance increase of 2.50% for Mr. Plotz. It is requested that you consider this recommendation at your regular meeting of December 28, 1999. Upon approval of the recommendation, the performance increase for Mr. Plotz will be implemented. Per the Annual Wage Adjustment Policy, any performance increase will be effective as of his anniversary date of February 1. 0 If you have any questions regarding this matter, please contact me. r- �rl 1) Memorandum TO: Mayor and Council FROM: Brenda Ewiniman Resources/Transit Coordinator RE: Hutchmobile Transit Bus Transfers — Resolution No. 11376 DATE: December 22, 1999 As you are aware, as of January 1, 2000, the transit operation for the City of Hutchinson is being turned over to Trailblazer Transit. As part of the implementation of the new dual county system, the City will be transferring the ownership of the buses to Trailblazer Transit. This transfer of title is scheduled to occur on January 30, 1999, the last regular working day for the City in calendar year 1999. The vehicles in the transit fleet and involved in the transfer are as follows: Year/Model 1991 Ford Eldorado 1996 Ford Eldorado 1997 Ford Eldorado Because the Minnesota Department of Transportation Office of Transit contributed 80% of the funds to purchase the vehicles, they are entitled to the same percentage of the sale price at any time a vehicle is sold. The above noted transfer and sale transactions will consist of a negligible amount, so any funds that might be due to the Office of Transit are also negligible. In addition, Trailblazer Transit is responsible for any sales tax required from the transaction that is based on the current estimated values of the vehicles. A letter from the Minnesota Department of Transportation is herein attached for your review that verifies that the City will have no current or future responsibility for the vehicles after the transfer. It is requested that you approve Resolution No. 11376 authorizing the transfer of the transit vehicles to Trailblazer Transit at your regular meeting of December 28, 1999. Thanks! Enc. 01 Y-0—) m Minnesota Department of Transportation q v District 8 - WilimariMamhaiMutchinson 2505 Transportation Road p lc PO Box 768 Willmar, MN 56201 December 22, 1999 City of Hutchinson Hutchinson City Center 111 Hassan St. SE Hutchinson, MN 55350 -2522 Dear Sirs: Office Tel: 320- 231 -5195 800 - 657 -3792 Fax: 320 - 231 -5168 www.dot.state.mn.us MnDOT realizes that you will be transferring the buses to the Trailblazer Community Transit system effective December 30,1999. Since you will be transferring the buses at no or slight cost, MnDOT will not expect the City of Hutchinson to return the 80% of sale price now or in the future. The buses will still be active in the Hutchinson Area for public transit and when needing to be replaced new buses will also benefit Hutchinson. If you have further questions or need additional information, please contact me at 320 - 214-3754. Sincerely Beverly Herfindahl District 8 Project Manager An equal oppornmity empiorer U ��/ • Resolution No. 11376 Authorizing the Transfer of the City of Hutchinson Transit Service Vehicles to Trailblazer Transit Joint Powers Board WHEREAS, the City of Hutchinson has provided public transportation services beginning in 1975 and will continue to do so through calendar year 1999; and WHEREAS, the City of Hutchinson has entered into a formal agreement with McLeod County to provide transit service to the City; and WHEREAS, McLeod County and Sibley County have entered into a partnership to provide a comprehensive system of public transportation service for the two counties known as Trailblazer Transit and governed by the Trailblazer Joint Powers Board; and WHEREAS, the two county system will share transit coordinator, dispatchers and equipment necessary to run the system; and WHEREAS, the City of Hutchinson has the following transit vehicles in its fleet: 1991 Ford EIDorado 1996 Ford EIDorado 1997 Ford EIDorado. THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the Hutchinson City Council authorizes the transfer of the transit vehicles listed above to the Trailblazer Transit Joint Powers Board effective on December 30, 1999, the final day of operation of the City of Hutchinson. Hutchmobile transit service. Adopted by the City Council this 28`' day of December 1999. Marlin Torgerson, Mayor ATTEST: Gary D. Plotz, City Administrator i • • C Memorandum Hutchinson Citv Center III Hassan Stmt SE Hutchit m NN 55350 -2522 320- 587.5151/Fax 320 - 2344240 TO: Mayor and City Council FROM: Gary Plotz and Randy DeVries DATE: December 17. 1999 RE: Setting Equipment Bid Opening Dates — OEA/City Compost Project Earth Tech and the city staff have completed development of the equipment specifications for the compost project. The following types of equipment are recommended to be bid, separately: PORTABLE TELECOPING CONVEYOR /LOADER IN- VESSEL COMPOSTING SYSTEM PROCESS -LINE HANDLING EQUIPMENT LOADING DOCK - LEVELER SYSTEM AUTOMATIC BAGGING /PALLETIZING SYSTEM VEHICLE WEIGHING MACHINE PORTABLE COMPOST SCREENER WALKING FLOOR TRANSPORT TRAILER SYSTEM It is recommended to set the above bid opening dates. Primal on .,y kd paper Bid Ooening 1 -21 -00 1 -21 -00 1 -21 -00 1 -21 -00 1 -21 -00 1 -21 -00 2 -16 -00 2 -16 -00 0 -a), • Hutchinson Citv Center 111 Hassan Stmt SE Hulchl�n. _NIN 55350-2522 320. 587- 5151/Fax 320.2344240 Memorandum To: Mayor and City Council From: Gary Plotz, Randy DeVries, and Lawrence Winter Date: 12/17/99 Re: Amendment to Earth -Tech Engineering Agreement The City has planned a different residential collector system whereby the pickup of organic and garbage (MSW) is in two separate carts. This is what we currently have been doing in the target area within northwestern Hutchinson for 2 Y2 years. • The City desires to make the garbage portion of the collection system as "efficient" as possible. After attending the Refuse Expo in October, we decided to pursue a building having garbage (MSW) transfer capability. Specificalty this would allow the City to pack two days of refuse in one semi- trailer and take it tot a landfill; instead of having to drive a partially filled collector truck to a landfill several times a day. This required some building design modification and to a lesser extent, some additional language /drawings in the MPCA permit application. A breakdown of the contract modifications is attached; costing $26,317. We have sufficient monies in the OEA Grant Contingency to pay for these changes. Approval of the contract amendment is recommended. • pnn'e an rtcy6od paper - - 'r_ ;n;; Camp, Dry N.rrth. juice - 5. Minneapolis, Ytionesoca i544 I; RECEIVED December 1, 1999 Mr. Gary Plotz Administrator City of Hutchinson 111 Hassan Street Southeast Hutchinson, MN 55350 -2522 I C 2 -1999 Cfn uF r1UTCHINSON Subject: Change Order No. 4 — Addition of MSW Transfer Capabilities to the Hutchinson Composting Facility Dear Gary: In early November you approached us to identify options for adding on MSIN transfer capabilities to the composting facility. At that time three options were identified and the advantagesidisadvantages of each were described. In a follow -up telephone conversation that you, Chip Lederer and I had on Friday, November 12, 1999, we discussed the three options and you identified a slight variation to one of the options using the split floor concept. We understand it is the City's desire to implement this variation and add MSW transfer capabilities to the composting facility. To accomplish this change in facility operations several additional taskslactivities will need to be completed. These include: • redesigning the building, • revising building specification documents, • redesigning the storm water and grading plan around the building, • amending the MPCA permit application including permit drawings, • adjusting the project schedule, and • reviewing/discussing many of the changes with City staff and other project team members. A description of these tasks are summarized below: 1. At the request of the City, several transfer options were identified and compared on the basis of capital cost, operation flow and overall advantages %disadvantages. This comparison was the basis on which to discuss the options with the City and led to the selection of the preferred option (i.e. split floor loadout option) to implement. 2. Architectural and building detail drawings have already been prepared on the previous process building. Bid specifications have been started based on the previous drawings and will need to be rethought and revised. Functionality and spatial relationships had to be reassessed and verified. Adding the MSW transfer capabilities requires modifying the E A R T H `) T E C H A typp wmwan 1m co/ Telephone: 6[5.55'.1001 Facsimile: 61x.55 sr, • Gary Plotz City of Hutchinson December 1, 1999 Page 2 building design and associated drawings to reflect new ingress/egress flow, a split level facility, and the rearranging of internal storage areas. External traffic patterns and vehicle taming patterns also need to be revisited. 3. As the new design results in a split level facility with one floor being 43" lower than the other, the grading plan will need to be redone to reflect a higher grade for the majority of the building and a rethinking of the site grades to reflect positive site drainage. Likewise, the new grading design will need to be incorporated into new permit drawings. This redesign is significant due to the inability to set the building in the ground. 4. The additional MSW transfer capabilities will need to be addressed in the MPCA permit application which is already substantially completed. This will also result in some additional time and effort to modify the permit text. 5. It is anticipated that a meeting will need to be held in December to review and discuss the new drawings and how the add on of the transfer capabilities will impact permitting, schedule and the bidding phase. • 6. As a result of the MSW transfer capabilities being added into the design and operational considerations of this project, it is anticipated that there will be some additional correspondence, discussions and review with City staff and project team members to incorporate these changes into the project. Attached to this letter is the estimated budget to complete these tasks. We propose to conduct this work under a change order to our existing contract. If this change order is acceptable to the City, please sign the attached form and return it to us as written authorization to proceed. If you have any questions, feel free to call me at (612) 551 -2408. Sincerely, Earth Tech, Inc. Tim L. Goodman Project Manager L:\WORK\hutch\104194\corres\mswtransferco.dc-c • E A R T R v `\ T E C H I sv®.vrxv..no, LM ca,. y City of Hutchinson Composting Project Cost Estimate for the Addition of \tSW Transfer Capabilities rn Project Senior Technical Support/ CADD Project Task Manager Engineer Permitting Engineer Technician Goodman Pederson (Swanson/Scharf) eWCermak Ex pen Total MSW transfer capabilities $864 0 $876 0 0 $1,740 Options identification and (8) (10) (18) comparison. Modifications to building $432 $7,083 $1,402 $2,848 0 $11,765 design, building (8) (72) (16) (40) (136) specifications, and reassessment of external traffic patterns. Revision of grading plan $216 0 $2,190 $1,770 0 $4,176 and incorporating of new (2) (25) (28) (55) design into permit drawings. Modification ofMPCA $432 0 $1,226 0 0 $1,658 permit application text. (4) (14) (18) Meeting to discuss redesign, $1,080 $787 $1,402 0 $1,400 $4,669 permitting, bidding phase, (10) (8) (16) (34) and project schedule Additional correspondence $864 $394 $1,051 0 0 $2,309 and review /discussions with (8) (4) (12) (24) City staff and project team members. Totals $3,888 $8,264 $8,147 $4,618 $1,400 $26,317 40 84 93 68 285 rn 9 • • 3033 Campus Drive North, Suite 175 December 10, 1999 Mr. Gary Plotz City Administrator City of Hutchinson 111 Hassan Street SE Hutchinson, Minnesota 55350 -2522 Subject: Wetland Bank Credits for Hutchinson Compost Facility Site Dear Gary: Winne apo l is, Minn ea0ra 5 544 1 : RECEMED DEC 14 1999 CITY of- nu I L;t1JNSON Enclosed please fmd a purchase agreement provided by Brett Gertken for replacement wetland credits for the proposed City compost facility expansion/upgrade project. We recommend that you and the City attorney review the enclosed document and proceed with securing the wetland Telephone credits through legal execution of the agreement with Mr. Gertken (phone: 320- 251 - 5271). The 125,719 square feet of new wetland credits (NWC) noted on the agreement is based on the 6 z. s t t t wetland impacts currently anticipated to result from the proposed project The price ($18,857.85) is based on a cost of $0.15 per square foot of NWC. F a c s i m i l e If you have any questions, please feel free to call us. Very truly yours, Earth Tech, Inc. 7 Dou M. Men in WS Ecologist Enclosure L: \WORK\hutch\ 104194 \tech \wetlands\p lotz_wetbank doc E A R T H �v ` ) T - E C H ..yY..,re.unosrt w m.. W,. 6 t x.55 1 - 2 499; 1� _(F ) SALE OF WETLAND CREDITS AGREEMENT 0 THIS AGREEMENT, below between Brett E. Gertken and Edward T. Gertken (hereinafter Owner(s )/Seller(s)) and (hereinafter Buyer(s)). RECITALS: 1. The Owner has deposited land in Steams County, Minnesota into the State Wetland Bank (Bank). These credits have been certified into the Bank in Stearns County Minnesota. 2. The Owner agrees to sell wetland credits to the Buyer. 3. The Buyer needs to purchase wetland credits from the State Wetland Bank in order to be in compliance with the Minnesota Wetland Conservation Act. NOW, THEREFORE, in consideration of the promises and the mutual covenants and promises contained herein, the parties hereto agree as follows: 1. The Owner agrees to sell Buyer IM 4 - 7 . 11 NWC and D PVC (Acre q. FceFce NWC, New Wetland Credit and PVC, Public Value Credit) wetland credit(s) ofr m the Bank for a total price of $ 57.9- • 2. The Buyer agrees to purchase from the Owner the wetland credits as set forth above. 3. The Owner agrees to execute the credits and maintain the land as per Minnesota Statutes 103G and Minnesota Rules 8420 and as per a deed restriction recorded as document number 846926, Office of the County Recorder, Stearns County, Minnesota. 4. ADDITIONAL TERMS, CONDITIONS AND COVENANTS: The parties further agree as follows: 4.1 This agreement shall be binding upon and inure to the benefit of and be enforceable by the respective heirs, legal representatives, successors and assigns of the parties hereto. 4.2 Paragraph headings and numberings are for convenience only and shall not be used in the construction or interpretation of this agreement. 4.3 The recitals are a material part of this agreement 4.4 This document contains the entire agreement of the parties so that no modification, amendment nor addition shall be binding unless in writing and signed by both parties. • X4F) 4.5 This agreement and the legal relations between the parties shall be governed by and construed and enforced in accordance with the laws of the State of Minnesota. 4.6 This agreement may be entered into in counterparts, of which shall constitute one • agreement. 4.7 In the event that any provision of this Agreement is found to be invalid or unenforceable by any Court of competent jurisdiction, that shall not effect the validity or enforcement of the remaining terms and conditions, all of which shall remain in fiill force and effect. 4.8 Parties agree that any breach of the Agreement would not be susceptible to adequate relief by way of damages alone and that, in the event of such breach, the parties would be entitled to specific performance or injunctive or other appropriate equitable relief. 5. The sale of wetland credits is contingent upon the appropriate government agencies approving the buyer's wetland mitigation plan. Buyer hereby agrees to proceed with due diligence in submitting this plan to the required agencies. If buyer is required to reduce the number of credits in its plan, the number of credits being purchased in this agreement and the purchase price shall be reduced accordingly. IN WHITNESS THEREOF, this agreement has been executed on behalf the parties as of the day and date set forth below. OWNER(s): BUYER(s): �, r �� Hutchinson City Center C 111 Hassan street SE Hutchinson. MN 55350-2322 320.587- 5151/Fat 320.234 -4240 M E M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Resolution Renaming a Portion of Bluff Street and Old State Highway 22 DATE: December 20, 1999 We have conducted an extensive review of street namin and numbering in coordination with the new construction of the State Highway 22 Bypass. Old State Highway 22 came north on Adams Street to Washington Avenue, and then proceeded west on Washington Avenue to Main Street. Knowing that businesses (including 3M, Juul Contracting, Crow River Auto, HATS Facility, etc.) would need to change their addresses Community Development Director Christie Rock and Engineering /Planning staff developed a questionnaire regarding potential name changes. is In our review, we recommended changing the name of "Adams Street" to `Bluff Street" and extending the name to Airport Road (CSAH 8). This would have provided a single, highly recognizable name for the entire route. Results from the survey indicated that the majority of residents along the route preferred to keep the route named "Adams Street ". We had discussed utilizing a County Highway number, but we are several months away from determining what that should be. We understand and accept the opinion that the name for the route should remain "Adams Street ", however we also feel that in order to allow for ease of location of the large industries and businesses on the route that the "Adams Streets" name should extend up to State Highway 7 so that individuals looking for 3M or other sites can more easily locate them. This change will only effect one parcel (Sorenson Sales and Rentals). John Olson has talked with Larry Sorenson about this issue, and although Larry wold rather keep his existing address, he understands the need to make this change. The attached resolution proposes to designate that portion of former State Highway 22 and Bluff Street between State Highway 7 and the southern termini of Old State Highway 22 as "Adams Street" We have already sent address change notices to those properties previously listed as "Highway 22 South ", and following approval of this Resolution we will now send notices to the re mainin g properties along the route to notify them of this decision. • u: City Directors/John Olson — Assistant Public Works Director /Cal Rice, Paz VanderVeen — Engineering Kevin Matt hews — County ES/Rick Kjo — County Engineer - Primed on r Icd paW - RESOLUTION NO. 11378 RESOLUTION RENAMING A PORTION OF BLUFF STREET • AND OLD STATE HIGHWAY 22 WHEREAS, State Highway 22 has been relocated from Adams Street and Washington Avenue within the City of Hutchinson, and; WHEREAS, properties on Old State Highway 22 formerly addressed as "Highway 22 South" will now be addressed as "Adams Street", and; WHEREAS, the name of the continuation of Adams Street north of Washington Avenue changes to Bluff Street, and; WHEREAS, City staff recommends that the "Adams Street" name be extended from Washington Avenue to State Highway 7 for ease of route location. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: That the portion of Bluff Street NE located between Washington Avenue East and State Highway 7, as well as that portion of Old State Highway 22 south of Washington Avenue, shall be renamed • " Adams Street Adopted this 28th day of December 1999, by the City Council of Hutchinson, Minnesota. Mayor - Marlin Torgerson City Administrator - Gary D. Plotz . Hutchinson Fire Department 205 3 Ave SE Hutchinson MN 55350 December 8 1999 To: Mayor and City Council From: Brad Emans Re: Appointment of Battalion Chiefs The Hutchinson Fire Department would like to recommend the appointment for two years of Gary Forcier, Jim Popp and Casey Stotts as Battalion Chiefs. Thank You. E 0 �-(s> •M Hutchinson Area Health Care Burns Manor Nursing Home Hutchinson Community Hospital • Dassel Medical Center • Winsted Family Practice Clinic 135 Korth High Drive Hutchinson, MN 55350 (320) 234 -4919 K December 22, 1999 D EC 2 8 1999 CITY Ur nu i t;nlryyON The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center I 11 Hassan Street SE Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: The Board of Directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on December 21, 1999, considered, for purchase, the following capital expenditure request. Additionally a recommendation was made for a replacement member of the Board of Directors. Tom Daggett will be leaving the Board at the end of the year. " Capital Expenditure Request for a Y2K Unarade for the Teleradiology System. The board reviewed a request for replacement of the Teleradiology System. The present system we have is non -Y2K compliant, and as of January 1, 2000, we will no longer be able to transmit our images to our Radiologists, for interpretations. Graves explained that the equipment was placed on order a few weeks ago to insure that installation would be complete by Jan 1. • Following discussion, motion was made by Peterson, seconded by Daggett, to ratify the decision of the President to purchase the equipment and to inform the City Council that a new Teleradiology System, was purchased at a cost of $67,904, in order to be Y2K compliant,. All were in favor. Motion carried." " Hutchinson Area Health Care Board Member Slanga reported two people from the community expressed interest in the governing board position being vacated by Tom Daggett. One of these people is Wayne Formn, from HTI, and the other person is Mike Carls. Carl's has previously served on the board. Slanga informed the board that the time commitment for Formn was manageable. Ll Following discussion, motion was made by Snapp, seconded by Daggett, to recommend to the mayor, the appointment of Wayne Fortun as a HAHC Board Member, with Mike Carls, as an alternate. All were in favor. Motion carried." Thank you, in advance, for consideration of these requests. Don Erickson will be able to address any questions you may have regarding this item at your meeting on Tuesday. Sincerely, HUTCHINSON AREA HEALTH CARE rz Philip G. Graves President /cs 9 -A GPEN-HOLD COUNCIL REPORT ------------------------------------------------------------------ 1980 TIDS JOHNSON, LEONARD G. JANUARY PAYMENT a> 1 *IB.CONST DISPLAY SALES BANNERS, BRACKETS 28- DEC -1999 (16:58) page 1 --------------- ------- $812.76 5812.76• $1,601.91 $1,601.91• 1990 IMPROV. BDS MCLEOD CO.TITLE SERVICES REISSUE -SPEC ASSMT OVERPYMT $12.26 <•> $12.26• 1996 IMPRO CONST VSS 8 ASSOC PROFESS SERV-BLUFF & 5TH BRDG 3403.DO <•> 3403.DD- 1999 IMPR. CONST BRAUN INTERTEC CORP PROFESS SERV-TYLER ST $1,075.25 JIUL CONTRACTING CO ADJUST GAS VALVES $130.00. MCLEOD COUNTY RECORDER FILING FEES 519.50 OTTO ASSOCIATES PROFESS SERV - ROLLING MEADOWS $8,819.50 PELLINEM, WILLARD PROFESS SERV - ROLLING MEADOWS $3,600.00 SRF CONSULTING GROUP PROFESS SERV -THIS & DENVER $4,043.65 <•> $17,687.90• 1999 IMPROV D.S. MCLEOD COUNTY RECORDER FILING FEES $58.50 <•> 558.50• CENTRAL GARAGE BRANDON TIRE GO MATERIALS, SERVICE $308.33 CROW RIVER GLASS REPAIR SIDE MIRROR $20.00 HUTCH FIRE & SAFETY EXTING INSPECT, TEST, RECHARGE 1177.48 HUTCHINSON LEADER VEHICLE INSPECT REPORTS 3400.12 LAWSON PRODUCTS INC OPERATING SUPPLIES $67.67 MACQUEEN EQUIP INC DEBRIS HOSE 5360.28 MID CON SYSTEMS INC WIPES, MECHANICS HELPER $144.01 PENSKE AUTO CENTER OIL CHANGE $113.94 ROYAL TIRE TIRES $443.21 STEWARD ENTERPRISES TUBE CASE 3234.40 UNITED BLDG CENTERS LAG SCREW 55.50 • VALLEY SALES OF HUTCHINSON PMTS, LABOR $52.56 <•' $2,327.50• GENERAL FUND ACOMA TOWNSHIP TAX RETURN PROPERTY TAX ANNEX $274.60 ALLIED SERVICES OF HUTCHINSON MATERIALS, LABOR- REPAIR TOILET 52,411.92 AMERICAN BOTTLING CO, THE POP PURCHASE $108.25 ASSOCIATES, THE PROJECTION EQUIPMENT 52,684.52 BENNETT OFFICE SUP. SERVICE CONTRACT $1,263.24 BERKLEY RISK SERVICES PROFESS CONSULT-NDV 5800.00 BUSINESSWARE SOLUTIONS PRINT CARTRIDGE $1,092.06 CADD /ENGINEERING SUPPLY BOND PAPER 5104,36 CASH DRAWER Y3 BALANCE CASH DRAWER 5104.50 CASH DRAWER •4 POP $58 CENTRAL GARAGE DEC RENT $14,600.00 CHAMBER OF COIMERCE HUTCH NOTECARDS $12.00 CHEM, HEITING REISSUE-REFUND CLASS $7.50 CHIEF SUPPLY CORP COLLARS 5168.28 CHRISTENSEN REPAIR SHARPEN CHAIN 53.00 CITY OF EDEN PRAIRIE REISSUE -REG /STEVE NOGARD S85.D0 CDBORN ENTERPRISES INC. SUPPLIES $184.09 CON TRANSPORTATION HANGAR LOAM 5700.00 CROW RIVER AREA QUALITY COUNCI DECEMER SESSION 510.00 CROW RIVER PRESS INC BUSINESS LARDS $959.90 DAMIANN, BETH REISSUE- REFUND SWISHER CAMP $32.00 DEPT NATURAL RESOURCES DNR TO STATE 53,350.00 DOMINO'S PIZZA REISSUE - PIZZAS- INVY3429 $123.25 ECDLM PEST ELIM DEC SERVICE $59,41 ELECTION SYSTEMS & SOFTWARE IDWE WANT AGREEMENT 51,365.00 FABRICARE CLEANERS REISSUE - CLEANING INVY12436 $13.20 GEB ELECTRICAL INC LABOR, MATERIALS, INSPECT $551.30 GRAINGER SPRING LATCH LOCK, ADAPT KIT $118.01 GRINA, LISA MONEY FOR COMPLIANCE CHECKS 3447.62 • HAGER JEWELRY PLATE & ENGRAVING $16.58 HALBERSMA, BRENT REFUND- OVERPYNT LEAGUE FEES $50.00 HALI-BRITE INC LABOR, MILAGE, LAMP 5282.42 /0 - el_. OPEN -HOLD COUNCIL REPORT 28- DEC -1999 (16:58) page 2 ----------------------------------------------------------------------------------------- GENERAL FUND HASSAN VALLEY TAX RETURN PROPERTY TAX ANNEX - - - - -- 5491.75 HED, MARILYN REIMB- OFFICE SUPPLIES $145.70 HEIMAN FIRE EQUIPMENT FIRE COATS 5836.29 HERMAN, KATHY REIMB -CRAFT SUPPLIES 59.68 HILLYARD FLOOR CARE / HUTCHINSON TOWELS, TISSUE, LINERS 5757.34 HOJIES GRILL 6 SMOKEHOUSE SR TOUR-PIES $55.17 HORKY, TWYLA REFUND-CLASS CANCELLED $36.00 HOUSKE- JACKLITCH, ANN REIMB- MILEAGE $120.90 HOWARD, PAULA REFUND -CLASS CANCELLED $25.00 HUTCH CONVENTION 8 NOV LODGING TAX $4,277.79 HUTCHINSON TEL CO MATERIALS, LABOR -HPD $653.84 HUTCHINSON TOWNSHIP TAX RETURN PROPERTY TAX ANNEX $102.39 HUTCHINSON UTILITIES NOV UTILITY $17,539.42 HUTCHINSON WHOLESALE OIL TAPE $3.49 ICBO TABS $8.25 IND.SCHOOL DIST. /423 DECEMBER ENROLLMENTS $506.00 JEFF'S ELECTRIC LABOR-AIRPORT $40.00 JERABEK MACHINE SERV ANGLE IRON 539.38 JONES, DIANE HOURS WORKED -SR CENTER $100.00 JWL CONTRACTING 00 TILING AROUND CAMPBELL CT $5,500.00 KATOLIGHT CORPORATION LABOR, REOSTAT $85.03 LIMBERIS, CHRIST N. TRANSCRIPT $32.85 LYNN TOWNSHIP TAX RETURN PROPERTY TAX ANNEX 52,611.94 MCLEOD COUNTY HIGHWAY DEPT. RICK KJONAAS SERVICES $3,000.00 MCLEOD COUNTY RECORDER FILING FEES 5174.00 MCLEOD COUNTY TREASURER CITY PARCEL UPDATES 57.00 METRO FIRE REISSUE- INVOICE #97354 $317.34 MIDWEST WIRELESS COMM. DEC SERVICE $561.84 MN SPORTS FEDERATION SOFTBALLS $4,159.21 MN VALLEY TESTING LAB LAB TESTS $570.00 MORE 4 SUPPLIES $119.86 MR. MOVIES VIDEO RENTAL 56.36 NOLEN, SONJA POINTSETTIAS 542.60 OFFICEMAX VIEWBOARD, INDEXES $418.43 O.SOHS LOCKSMITH SERVICE CHARGE $85.00 PELLINEN, WILLARD PROFESS SERV-CENTURY PLATING 5521.04 QLADE ELECTRIC 15 LAMPS $217.04 QUALITY WASH TOUR THE LIGHTS $30.00 R&R SPECIALTIES INC FILTERS, IMPELLER $82.81 RESPOND SYSTEMS SAFETY SUPPLIES $93.99 RODEBERG, JOHN REIMB -MEALS 588.42 SCHELING OIL CO FUEL OIL $28.98 SCHULTZ, ERIC REISSUE -REIMS SAFETY BOOTS $60.00 SEVEN WEST WASH 8 DRY LAUNDRY $12.14 SHAW, KAREN HOURS WORKED -SR DANCE LINE $75.00 SHOPKO GARLAND, CANDY, BOWS $201.19 SHRED -IT SHREDDING SERVICE 5109.90 SIMONSON LUMBER CO TREATED PLYWOOD $2,262.39 SORENSEN FARM SUPPLY FLAG, PLIERS 513.52 SOUTHWEST METRO DRUG TASK FORC MATCHING FUNDS FOR 2000 $8,400.00 STANDARD PRINTING DECEMBER NEWSLETTER 5154.42 SUPERIOR COFFEE & FOODS COFFEE $147.02 SWANSON, MARILYN M. BLDG TECH MEETING $52.20 TAB PRODUCTS FURNITURE 116116.51 TAYLOR, SUZETTE OVERPAID ICE PRACTICE $5.00 TWO WAY CO INC JULY SERVICE 5402.58 UNIFORMS UNLIMITED FUR HATS/3 $201.45 LIMITED BLDG CENTERS POLE BARN NAILS 512.11 UNIVERSITY OF MN REG -JOHN OLSON 585.00 VIKING OFFICE PRODUCTS VIEW BINDERS $108.15 WAL-MART CRAFTING SUPPLIES $781.38 WEARGINARD AIR MESH JACKET 557.94 WEIS, MARK REIMB- SAFETY BOOTS 560.00 WILLARD, MEAN REFUND /DESTINATION IMAGIN $25.00 WILLIAMS STEEL 5 HARDWARE STEEL $132.53 WOODWORTH, SHERYL REISSUE - REFUND /CANCEL POOL 560.00 <'> 590,028.17• HUTCH CO DEV.0 BAUGARTNER, JEFF REISSUE -JOB FAIR AIDS $80.00 MIDWEST WIRELESS CORM. DEC SERVICE $70.95 MINNESOTA KAHRO REG - CHRISTIE ROCK $95.00 SUBWAY BOXED LUNCHES 538.25 <•> 5284.20` r 1 �J • • GPEN-HOLD COUNCIL REPORT DEC MISC POP PURCHASE DEC BEER 2000 MEMBERSHIP LOTTERY PYMT DEC BEER WINE CREDIT QUARTERLY CHARGE DEC WINE DEC BEER TOBACCO PURCHASE TOBACCO PURCHASE DEC WINE DEC BEER NOV /DEC FREIGHT DEC BEER DEC WINE ADVERTISING DEC NINE DEC MISC LIQUOR CREDIT KEG REGISTRATIONS DEC BEER POP PURCHASE DEC NINE DEC NINE ---------------------------------------------------------------------------------------------------- HUTCH TRANS FAC. ANCON BLOCK SPEC-MIX TYPE S 54.95 CITY OF HUTCHINSON WATER /SEWER 5299.04 • GRAINGER HILLYARD FLOOR CARE /I HUTCH FIRE 8 SAFETY OFFICEMAX RCH INC SO(ENSEN FARM SUPPLY TEK MECHANICAL SPRING LATCH LOCK, ADAPT KIT $118.01 RITCHINSON TOWELS, HAND CLEANER 5210.29 EXTING INSPECT, TEST, RECHARGE 5168.48 OFFICE SUPPLIES 5147.34 DIESEL FUEL $6,036.38 EQUIPMENT RENTAL 5322.01 MATERIALS, LABOR-HATS BLDG $72.18 LIQUOR STORE BELLBOY CORP BERNICKS PEPSI COLA C & L DISTRIBUTING CHAMBER OF COMMERCE CITY OF HUTCHINSON DAY DISTRIBUTING ED PHILLIPS & SONS CO. ELECTRO WATCHMAN GRIGGS COOPER & 00 HANSEN DIST OF SLEEPY EYE HENRYS FOODS INC HERMEL WHOLESALE JOHNSON BROTHERS LIQUOR CO. LENNEMAN BEVERAGE DIST. INC LEO'S TRANSFER LOCHER BROS INC MARGRON-SKOGLUND WINE IMPORTS MCLEOD USA PAUSTIS & SONS PINNACLE DISTRIB QUALITY WINE & SPIRITS CO. STANDARD PRINTING TRI COUNTY BEVERAGE & SUPPLY VIKING COCA COLA WINE COMPANY, THE WINE MERCHANTS INC PUBLIC SITES MCLEOD ODDP POWER c+> RURAL F. D. BROOD, ADAM HOESCHENS, DUANE MIES, JEFF c+> ELECTRICAL HOOKUPS 28- DEC -1999 (16:58) page 3 $7,378.68• REISSUE -QTR 4 MILEAGE 1997 REISSUE -QTR 1 MILEAGE 1998 REISSUE -QTR 1 1997 MILEAGE TAX INCREMENT AUGUSTA BUILDING CORP DECEMBER SETTLEMENT PRINCE OF PEACE SENIOR APT. IN DECEMBER SETTLEMENT c+> WATER /SEWER FUND AAGARD WEST BUSINESSWARE SOLUTIONS CASH DRAWER 94 CROW RIVER PRESS INC EARTH TECH /RUST HARRIS COMPANIES HENRY & ASSOCIATES HILLYARD FLOOR CARE / HUTCHINSON HUTCHINSON UTILITIES JUUL CONTRACTING CO LAKELAND ENGINEERING EQUIP MIDWEST WIRELESS COMM. MPCA NALCO CHEMICAL CO. PELLINEN, WILLARD PRAIRIE COUNTRY RC & D COUNCIL QUADE ELECTRIC DUALITY FLOW SYSTEMS REMEDIATION MGMT CONSULTANTS • SEN TANK & CART PICKUP COLOR CARTRIDGES POSTAGE BUSINESS CARDS PROFESS SERV-COMPOST FACILITY LABOR REMOTEMETER WIRE TOWELS NOV UTILITY LABOR, BACKHOE, MATERIALS EQUIPMENT PARTS DEC SERVICE REG- JEROME BURMEISTER CORROSION INHI PROFESS SERV-SEWER EASEMENTS JOHN MADOLE INVOICE BULBS US FILTER /CONSOLIDATED BROWSER INTERFACE DEVELOP PROFESS SERV-SANIT SEWER PLAN $197.37 5457.44 528,949.57 5225.00 5304.53 51,444.10 $3,167. D9 $284.36 59,249.24 $2,642.70 $723.41 $281.78 56,423.16 54,849.50 5837.99 $16,735.85 $745.00 $1,776.60 5760.00 $2,585.24 $2,045.96 570.29 587.50 $296.40 $312.00 5231.20 $85,683.28• $4,000.00 +4,000.00+ $2.40 $17.02 $3.72 523.14• 524,024.90 $11,044.61 535,069.51+ $1,378.50 $151.18 $20.08 588.28 $7,828.24 $1,890.00 $159.62 $28.81 $357.93 $3,462.50 5596.21 5109.67 5370.00 $3,965.29 53,830.00 52,458.50 52.32 $41,495.60 $567.50 $3,746.59 OPEN -HOLD COUNCIL REPORT 28-DEC -1999 (16:58) page 4 ---------------------------------------------------------------------------------------------------- WATER /SEWER FUND US FILTER /DAVIS PROCESS BIOXIDE 57,504.40 US FILTER/WATERPRO METERS 8 METER PARTS 5334.25 USA WASTE SERVICES INC LOADS 11/22/99 - 11/30/99 54,622.53 <•> 584,%8.00' $330,338.81" J i • IMMEDIATE PAY COUNCIL REPORT 28- DEC -1999 (16:58) page 1 -------------------------------------------------------------------------------------- 1999 IMPR. CONST CITY OF HUTCHINSON - GENERAL FUN TRANSFER $347,091.00 < *> $347,091.00* HUTCH TRANS FAC. HUTCHINSON UTILITIES OCT & NOV UTILITIES INSURANCE FUNDS GODFATHER'S PIZZA GIFT CERTIFICATES LIQUOR STORE CITY OF HUTCHINSON - G ENERAL FUN LIQUOR PAYROLL 12/17/99 PAYROLL FUND J AETNA VARIABLE LIFE ASS. CO. EE CONTRIB 12/11/99 GORAL FUND DEPT NATURAL RESOURCES DNR FEES TO STATE 12/11/99 GREAT WEST LIFE INS. CO. DEPT OF COMMERCE NOTARY LICENSE 12/11/99 H.R.L.A.P.R. HRA ADMIN FEE 12/11/99 ICMA RETIREMENT TRUST HUTCHINSON TEL CO DEC SERVICE 12/11/99 MN CHILD SUPPORT PAYMENT LEAGUE OF MN CITIES CONFERENCE REG -DUANE HOVERSTEN CONTRIB MCLEOD COOP POWER NOV UTILITIES EE CONTRIB MCLEOD COUNTY AUDITORS OFFICE GAME & FISH LICENSES EE CONTRIB MCLEOD COUNTY COURT ADMINISTRA ZACHOW- APPEAL EE CONTRIB MCLEOD COUNTY RECORDER NOTARY STAMP -JOYCE E KRCIL MEEKER COUNTY TREASURER NOTARY STAMP - MARILYN L. HED MN DEPT OF HEALTH LICENSE RENEWAL RADISSON HOTEL SOUTH LODGING -DUANE HOVERSTEN HUTCH TRANS FAC. HUTCHINSON UTILITIES OCT & NOV UTILITIES INSURANCE FUNDS GODFATHER'S PIZZA GIFT CERTIFICATES LIQUOR STORE CITY OF HUTCHINSON - G ENERAL FUN LIQUOR PAYROLL 12/17/99 PAYROLL FUND J AETNA VARIABLE LIFE ASS. CO. EE CONTRIB 12/11/99 AMERICAN FAMILY INS CO. EE CONTRIB 12/11/99 GREAT WEST LIFE INS. CO. EE CONTRIB 12/11/99 H.R.L.A.P.R. EE CONTRIB 12/11/99 ICMA RETIREMENT TRUST EE CONTRIB 12/11/99 MN CHILD SUPPORT PAYMENT CENTE CHILD SUPPORT PYMT 12/11/99 PERA LIFE INS CO. EE CONTRIB 12/11/99 PERA- D.C.P. EE CONTRIB 12/11/99 PRUDENTIAL EE CONTRIB 12/11/99 PRUDENTIAL MUTUAL FUNDS EE CONTRIB 12/11/99 PUBLIC EMPLOYEES WADELL & REED SCDP 97 Heg Reh HRA WIRE TRANSFERS $1,356.00 $40.00 $25.00 $1,087.14 $210.00 $794.45 $3,771.00 $127.00 $75.00 $50.00 $285.00 $100.13 $7,920.72* $29.53 $29.53* $100.00 $100.00* $8,833.66 $8,833.66* $665.00 $54.30 $100.00 $177.74 $1,937.50 $162.89 $144.00 $217.02 $75.00 $30.00 $16,328.94 $150.00 $20,042.39* $1,249.85 $1,249.85* $385,267.15* EE CONTRIB 12/11/99 EE CONTRIB 12/11/99 0i.icl�Y:a: \:F9J�1:1 MN Dept of Revenue -Fuel Tax $528.40 • PAYROLL ACCOUNT - PAYROLL OF DECEMBER 17, 1999 . PERIOD ENDING: 12/11/99 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID 916,739.50 0140 99,696.44 0140 9405.69 0140 926,841.63 96,015.92 94,086.21 ACCT# NAME 9995 -2081 WITH. TAX ACCOUNT 9995 -2226 9995 -2228 DESCRIPTION Employee Contribution - Federal Tax Employee Contribution - Soc. Security Employee Contribution - Medicare Sub -Total - Employee Contribution 0140 9995 -2226 0140 9995 -2228 910,102.13 Sub -Total - Employer Contribution 936,943.76 Grand Total - Withholding Tax Account 96,617.38 Finance Director Approval Employer Contribution - Social Security Employer Contribution - Medicare 9995 -2082 MN DEPT OF REVENUE •