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cp01-11-2000 cqqww JANUARY SUNDAY MONDAY TUESDAY 2000 -9- -10- -11- 7:00 am. — Leadership Team HUTCHINSON Meeting in City Center Main Con£ Room CITY CALENDAR 9:00 a.m. — Management Team Meeting in Main Conf. Room WEEK OF 5:30 p.m. — City Council Meeting January 9 -15 in Council Chambers WEDNESDAY THURSDAY FRIDAY SATURDAY -12- -13- -14- -15- CONFERENCE /SEMINAR/ TRAINING/VACATION OPEN HOUSE For 1/10 -11 Gary D. Plotz (V) 1/10 -12 Mark Hensen & HWY. 22 BYPASS Ann 7acklitch (T) 4:00 — 6:00 p.m. Ctiy Center C - Conference Council Chambers M = Meeting S = Seminar T = Training V =Vacation • AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 11, 2000 1 2. INVOCATION — Pastor Paulus Pilgrim, Faith Lutheran Church 3. MINUTES — December 14, 1999, December 28, 1999 and January 3, 2000 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF DECEMBER 2, 1999 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11391 — ACCEPTING PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO., HUTCHINSON, MN 2. RESOLUTION NO. 11392 — RESOLUTION SUPPORTING HUTCHINSON TRANSPORTATION PLAN 3. RESOLUTION NO. 11394 — RELEASING PLEDGED SECURITIES FROM FIRST MINNESOTA BANK N.A., HUTCHINSON, MN (c) COMMERCIAL/RECYCLING HAULERS LICENSE FOR WITTE SANITATION INC. (d) APPOINTMENTS ➢ COUNCIL MEMBER DUANE HOVERSTEN TO HCDC/EDA BOARD ➢ NORMAN HOEFER TO SENIOR ADVISORY BOARD (SECOND TERM) ➢ DAVID WETTERLING TO UTILITIES COMMISSION (SECOND TERM) ➢ ROBERT HANTGE TO AIRPORT COMMISSION (SECOND TERM) Action — Motion to approve consent agenda (a) UPDATE REPORT BY SCOTT L. YOUNG OF EARTH TECH REGARDING WASTEWATER RATE STUDY Action - • CITY COUNCIL AGENDA — JANUARY 11, 2000 8. NEW BUSINESS (a) CONSIDERATION OF DECLARING VACANCY OF COUNCIL MEMBER ON HUTCHINSON CITY COUNCIL Motion to reject — Motion to approve and adopt Resolution No. 11393 (b) CONSIDERATION OF APPOINTING COUNCIL MEMBER ➢ MICHAEL CAMPA ➢ STEVE COOK ➢ JIM HAUGEN Motion to reject — Motion to ratify appointment (c) CONSIDERATION OF REQUEST TO ADVERTISE FOR BIDS FOR WASTEWATER FACILITY ASHBROOK BELT PRESS HIGH SOLIDS RETROFIT EXTENSIONS Action — Motion to reject — Motion to approve (d) CONSIDERATION OF APPROVING ADVANCED CASH FOR PURCHASE OF GRAIN ELEVATOR PROPERTY AND BUSINESS 9 Action — Motion to reject — Motion to approve (e) CONSIDERATION OF REQUEST TO HOLD BAVARIAN HAUS OKTOBERFEST 2000 ON SEPTEMBER 22 & 23, 2000 IN CITY PARKING LOT Action — Motion to reject — Motion to approve (f) DISCUSSION OF SOUTH AREA TRUNK SEWER PROJECT Action — Motion to reject — Motion to approve contract (g) CONSIDERATION OF AMENDMENTS TO CEMETERY RULES AND REGULATIONS AND CORRESPONDING FEE ADJUSTMENTS Action — Motion to reject — Motion to approve and adopt Resolution and waive first reading of Ordinance (h) PRESENTATION OF FINAL REPORT BY COMMUNITY NEEDS TASK FORCE Action - `A . CITY COUNCIL AGENDA — JANUARY 11, 2000 -1 1 1001 39AWWWR I PRIM (a) COMMUNICATIONS (a) VERIFIED CLAIMS Action — Motion to approve and authorize payment from appropriate funds 0 • MINUTES REGULAR MEETING — HUTCHINSON CITY COLTICIL TUESDAY, DECEMBER 14, 1999 1. Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson, Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg and City Attorney Marc A. Sebora. 2. Reverend Brian Brosz gave the invocation. il.11 The minutes of the regular meeting of November 23, 1999 and bid opening of November 30, 1999 were approved as presented. (a) REPORTS OF OFFICERS BOARDS AND COMMISSIONS 1. BUILDING OFFICIAL'S REPORT FOR NOVEMBER 1999 2. LIBRARY BOARD MINUTES OF NOVEMBER 22, 1999 3. PARKS, RECREATION AND COMMUNITY EDUCATION ADVISORY BOARD MEETING OF NOVEMBER 11, 1999 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11370 — RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES 2. RESOLUTION NO. 11371 — ENTERING INTO A GRANT CONTRACT WITH THE STATE OF MINNESOTA TO FUND A LIGHT TRAFFIC STUDY CONDUCTED IN 1995 AND 1996 3. RESOLUTION NO. 11372 —TRANSFERRING $347,091 FROM 1999 IMPROVEMENT CONSTRUCTION FUND TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES (c) TRANSIENT MERCHANT LICENSE FOR TAP ENTERPRISES • Z yrr, • �. i �n.t yr � r: . , , (d) OUT -OF -STATE TRAVEL BY DIRECTOR OF ENGINEERING/ PUBLIC WORKS Motion by Peterson, second by Mlinar, to approve the consent agenda. Motion unanimously carried. 5. 6. 7. 8. 1 Of I ; 1► FENNne ZVIA 1►I y lei ml 151 plawfi • (a) CONSIDERATION OF LEASE AGREEMENT WITH AUGUSTANA HOMES FOR MID- MINNESOTA SENIOR DINING PROGRAM Motion by Mlinar, second by Erickson, to approve the lease agreement. Motion unanimously carried. (b) CONSIDERATION OF OPTION AGREEMENT WITH ECONOMIC DEVELOPMENT AUTHORITY Motion by Haag, second by Erickson, to approve the three -year option agreement. Motion unanim ously carried. (c) CONSIDERATION OF AWARDING CAR IMPOUNDING CONTRACT Motion by Erickson, second by Haag, to award two -year contract to Modem Mazda. Motion unanimously carried. (d) CONSIDERATION OF PERPETUAL CARE FUNDING FOR ACTIVITIES AT OAKLAND CEMETERY It was reported that the perpetual care funding of up to $65,000.00 would be used for a building project at the Oakland Cemetery. Motion by Erickson, second by Mlinar, to approve the funding. Motion unanimously carried. (e) CONSIDERATION OF AGREEMENT FOR PROFESSIONAL SERVICES BY SHORT, ELLIOTT, HENDRICKSON INC. (SEH) i • • 2 CITY COCNCIL MINUTES - DECEMBER 14, 1999 . Rodeberg reported that SEH had presented a proposal to update the Comprehensive Sanitary Sewer Plan, and their cost to perform the services would be 515,160.00. Motion by Haag, second by Mlinar to approve the agreement for professional services. Motion unanimously carried. (f) CONSIDERATION OF PRELIMINARY PLAT AND CONDITIONAL USE PERMIT TO CONSTRUCT A WALGREENS STORE LOCATED AT STATE HIGHWAY 7 & 15 Director Julie Wischnack showed a drawing of the area involved and explained the project. She stated there were some access issues that needed to be resolved. Mr. Michael P. Kalscheur, representing Told Development Company, discussed the issue of access points. He stated it was their position that the property would require access points to Hwy. 7. He also noted that the site plan would need modification. Motion by Mlinar, second by Peterson, to approve the conditional use permit, the preliminary plat, and to adopt Resolution No. 11368. ;Motion unanimously carried. Wischnack requested authorization to prepare a resolution supporting MNDOT's plan for improvements to State Highway 7 and State Highway 15. Motion by Mlinar, second by Erickson, to approve preparation of proposed Resolution for the next City Council meeting. Motion unanimously carried. (g) CONSIDERATION OF SEVERANCE PACKAGE FOR TRANSIT EMPLOYEES Plotz reported there was a question on one employee regarding the number of years for severance pay. Bruce Runke informed the City Council that he was being given 11 years of severance pay instead of the 20 years of actual City employment. He had previously worked in the liquor store prior to being a bus driver. The City Attorney reported there was no City policy regarding severance pay. r1 L.J CITY COUNCIL MINUTES - DECEMBER 14, 1999 Motion by Haag, second by Mlinar, to defer this item to the December 28, 1999 meeting. Motion unanimously carried. • (h) CONSIDERATION OF ADOPTING 2000 TAX LEVY Finance Director Kenneth B. Merrill stated this was the same proposal that was presented at the Truth in Taxation hearing. Motion by Erickson, second by Peterson, to approve and adopt Resolution No. 11373. Motion unanimously carried. (i) CONSIDERATION OF ADOPTING GENERAL FUND BUDGET FOR FISCAL YEAR 2000 Motion by Haag, second by Peterson, to approve and adopt the 2000 general fund budget. Motion unanim ously carried. 0) CONSIDERATION OF Y2K INSURANCE COVERAGE Finance Director Kenneth B. Merrill and Insurance Consultant Dennis Potter presented the Y2K insurance options available from the League of Minnesota Cities. They reported that the League required certain tests in order to be eligible for coverage. The City and its entities underwent the testing and were compliant. Merrill suggested the premium cost could come out of the contingency fund or the fund balance. Potter stated that if there are no claims, the money or a portion thereof, might be returned to the City at some future time. Motion by Mlinar, second by Peterson, to approve the insurance coverage. Motion unanimously carried. (k) CONSIDERATION OF AIRPORT HANGAR RENT CREDIT Rodeberg reported that some renters were unable to use their hangars for a six-week period during construction at the airport. It was the recommendation of the Airport Commission to grant a waiver for one month's rental fees to tenants of the southernmost enclosed hangar and the southern tier of the open hangars. There would be 11 tenants affected, for a total credit of $529.00. Motion by Peterson, second by Mlinar, to approve the waiver of hangar rental fees. Motion unanim ously carried. 0 91 CITY COUNCIL MINUTES - DECEMBER 14. 1999 (1) CONSIDERATION OF PURCHASE OF FRONT -END LOADER FOR WASTEWATER FACILITY FROM COOPERATIVE PURCHASING VENTURE It was recommended that the City purchase a Case loader and attachments from the State contract approved vendor for a cost ofjust under 5125,000. Motion by Mlinar, second by Peterson, to approve the purchase. Motion unanimously carried. (m) DISCUSSION OF SOUTHEAST TRUNK SANITARY SEWER IMPROVEMENT Rodeberg presented a report on the area involved and the offers. He stated no property owner was opposing the improvement. The City will make offers and obtain temporary easements for construction. In January he may bring this item back to the City Council for condemnation on one property due to estate issues because of the owner's death. No action was required. (n) CONSIDERATION OF ADDING MUNICIPAL STATE AID ROUTES • Rodeberg informed the City Council that two routes would be added to the Municipal Sate Aid system, namely, Century Avenue SW and Edmonton Avenue SW. He requested approval of the resolution required establishing the municipal state aid streets. Motion by Erickson, second by Peterson, to approve and adopt Resolution No. 11369. (a) COMMUNICATIONS FROM CITY ADMINISTRATOR Plotz stated that the City Council needed to set a workshop date for December 28, 1999 at 4:00 p.m. to review the liquor fund, water/ wastewater /refuse fund, and central garage fund budgets. Motion by Mlinar, second by Peterson, to set a budget workshop for December 28, 1999 at 4:00 p.m. Motion unanimously carried. (b) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING Rodeberg reported that the City has a contract with McLeod County for • Quentin Larson to do bridge inspections. Meeker County has contacted 5 CITY COUNCIL MINUTES - DECEMBER 13. 1999 the City for a similar contract, and the City Engineer suggested that the new engineering employee work Monday through Thursday for the City • and on Friday for Meeker County doing bridge inspections. They will pay for the expenses. Motion by Peterson, second by Haag, to approve and enter into contract with Meeker County to do bridge inspections. Motion unanimously carried. The Director of Engineering requested approval of Change Order No. 3 for the airport project at a cost of $2,190.00. It would add two days to the present contract. Motion by Haag, second by Mlinar, to approve Change Order No. 3. Motion unanimously carried. (a) VERIFIED CLAIMS Motion by Haag, second by Peterson, to approve the claims and authorize payment from appropriate funds. Motion unanimously carried. 11. ADJOURNMENT • There being no further business, the meeting adjourned at 6:37 p.m. 0 8 • MINUTES REGULAR MEETING - FiIUTCIIINSON CITY COUNCIL TUESDAY, DECEMBER 28, 1999 Mayor Torgerson called the meeting to order at 5:30 p.m. Present: Mayor Marlin Torgerson, Council Members Jeff Haag, John Mlinar, Kay Peterson and Don Erickson. Also present: Finance Director Kenneth B. Merrill, Director of Engineering John Rodeberg, and City Attorney Marc A. Sebora. Reverend Brian Brosz gave the invocation. u! 19LIJ • (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS I. HUTCHINSON POLICE COMMISSION MINUTES OF DECEMBER 8, 1999 2. FINANCIAL REPORT AND CERTIFICATES INVESTMENT REPORT FOR NOVEMBER 1999 3. PLANNING COMMISSION MINUTES OF NOVEMBER 16, 1999 • (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11377 — RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREETS (COUNTY ROAD TURNBACKS) 2. RESOLUTION NO. 11379 —AUTHORIZATION OF SENIOR CITIZENS DEFERRED ASSESSMENT (c) 2000 LICENSE RENEWAL. > BINGO LICENSE > GAMBLING DEVICES LICENSE > COMMERCIAL/RECYCLING HAULERS > PAWN SHOP LICENSE > TAXI CAB LICENSE > TOBACCO LICENSE (d) PLANNING COMMISSION ITEM LOT SPLIT AND 3% LOT COVERAGE VARIANCE FOR PAUL BETKER LOCATED AT 815 AND 817 HILLCREST ROAD NORTHEAST WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11382) Motion by Peterson, second by Haag, to approve the consent agenda. Motion unanimously carried. 5. PUBLIC HEARING - NONE 6. COMMUNICATIONS. REQUESTS AND PETITIONS - Nol CITY COUNCIL MINUTES — DECEMBER 28, 1999 7 91 (a) CONSIDERATION OF SEVERANCE PACKAGE FOR TRANSIT EMPLOYEES (DEFERRED FROM DECEMBER 14, 1999 MEETING) Motion by Mlinar, second by Peterson, to approve the proposal. Motion unanim ously carried. NEW BUSINESS (a) CONSIDERATION OF CITY OF HUTCHINSON ANNUAL WAGE ADJUSTMENT POLICY Motion by Mlinar, second by Erickson, to approve and adopt Resolution No. 11375. Motion unanimously carried. (b) CONSIDERATION OF CITY ADMINISTRATOR'S PERFORMANCE INCREASE FOR 1999 Motion by Erickson, second by Haag, to approve the proposal for 2.5 %. Motion unanim ously carried. (c) CONSIDERATION OF TRANSIT BUSES TO TRAILBLAZER TRANSIT JOINT POWERS BOARD Coordinator Brenda Ewing reported that the City's transit operation would be transferred to Trailblazer Transit effective January 1, 2000. As part of the implementation of the new dual county system, the City also will be transferring the ownership of the buses. Motion by Peterson, second by Mlinar, to approve the transfer and to adopt Resolution No. 11376. Motion unanimously carried. (d) CONSIDERATION OF SETTING EQUIPMENT BID OPENING DATES FOR THE OEAJCITY COMPOST PROJECT Motion BY Mlinar, second by Erickson, to approve the recommended bid dates. Motion unanimously carried. (e) CONSIDERATION OF AMENDMENT TO EARTH -TECH ENGINEERING AGREEMENT Mr. Tim Goodman, Project Manager of Earth Tech, reported that the amendment to 0 • • Pa 0 CITY COUNCIL MINUTES — DECEMBER 28, 1999 the engineering agreement covered the additional work required for adding on the MSW transfer capabilities to the Hutchinson composting facility. Since the funding is grant eligible. the OEA grant contingency has sufficient monies to cover the $26,317.00 cost. Motion by Erickson, second by Peterson, to approve the amendment. Motion unanimously carried. (f) CONSIDERATION OF AUTHORIZATION FOR PURCHASING WETLAND BANK CREDITS FOR THE HUTCHINSON COMPOST FACILITY Rodeberg reported that the purchase agreement was for replacement wetland credits for the proposed City compost facility expansion/upgrade project. The owner(s)/ seller(s) Brett E. Gertken and Edward T. Gertken are selling the City 125,719 square feet New Wetland Credit from the Bank for a total price of S18,857.85. Motion by Haag, second by Mlinar, to approve the Sale of Wetland Credits Agreement. Motion unanimously carried. (g) CONSIDERATION OF RESOLUTION RENAMING A PORTION OF BLUFF STREET AND OLD STATE HIGWAY 22 Rodeberg explained that the proposed Resolution would designate that portion of the former State Highway 22 and Bluff Street between State Highway 7 and the southern termini of Old State Highway 22 as "Adams Street." Motion by Peterson, second by Erickson, to approve the address changes and to adopt Resolution No. 11378. Motion unanimously carried. (h) CONSIDERATION OF ADOPTION OF 2000 LIQUOR FUND, WATER/ WASTEWATER/REFUSE FUND, AND CENTRAL GARAGE FUND BUDGETS Motion by Mlinar. second by Peterson, to approve the 2000 budgets and adopt Resolution No. 11380. Motion unanimously carried. (1) CONSIDERATION OF ADOPTION OF 2000 CAPITAL PROJECTS FUND BUDGET Motion by Peterson, second by Haag, to approve the budget and adopt Resolution No. 11381. Motion unanimously carried. El 3 CITY COUNCIL MINUTES — DECEMBER 28, 1999 0 (j) CONSIDERATION OF SETTING SPECIAL ORGANIZATIONAL MEETING ON JANUARY 3, 2000 Motion by Mlinar, second by Haag, to set the special organizational meeting for 7:30 a.m. on January 3, 2000. Motion unanimously carried. (k) CONSIDERATION OF APPOINTMENT OF BATTALION CHIEFS TO FIRE DEPARTMENT: ➢ GARY FORCIER ➢ JIM POPP ➢ CASEY STOTTS Motion by Peterson, second by Erickson, to approve the appointments. Motion unanimously carried. (a) COMMUNICATIONS FROM HUTCHINSON AREA HEALTH CARE 1. APPOINTMENT OF WAYNE FORTUN TO HUTCHINSON AREA • HEALTH CARE BOARD Motion by Erickson, second by Mlinar, to ratify the appointment of Wayne Fortun. Motion unanimously carried. 2. CAPITAL EXPENDITURE REQUEST FOR Y2K UPGRADE FOR TELERADIOLOGY SYSTEM Motion by Mlinar, second by Peterson, to approve the purchase. Motion unanimously carried. (b) COMMUNICATIONS FROM COUNCIL MEMBER JOHN MLINAR Mlinar thanked Don Erickson for his expertise and work on the City Council and stated he would be missed. Other Council Members concurred with his comments. (c) COMMUNICATIONS FROM COUNCIL MEMBER DON ERICKSON Erickson thanked the City Council for the last 10 years he served as a Council Member. He stated that the Directors and the City Council have a good working relationship, and he will miss it. 4 CITY COUNCIL MINUTES — DECEMBER 2S. 1999 (d) COMMUNICATIONS FROM COUNCIL MEMBER JEFF HAAG Haag announced that he would be resigning from the City Council effective February 1, 2000. Since he and his family will be moving to their lake home near Darwin, he will be out of the Hutchinson area and can no longer serve on the City Council. (a) VERIFIED CLAIMS Motion by Mlinar, second by Haag, to approve the claims and authorize payment from appropriate funds. Motion unanimously carried. 1 1 �►1ll There being no further business, the meeting adjourned at 5:50 p.m. LJ 0 61 MINU'T'ES HUTCHINSON CITY COUNCIL SPECIAL ORGANIZATIONAL MEETING MONDAY, JANUARY 3, 2000 1. INSTALLATION OF NEWLY ELECTED CITY COUNCIL MEMBERS: ➢ MAYOR MARLIN TORGERSON COUNCIL MEMBER KAY PETERSON COUNCIL MEMBER DUANE HOVERSTEN The City Attorney administered the Oath of Office to newly elected Mayor Marlin Torgerson and Council Members Kay Peterson and Duane Hoversten. 2. Mayor Torgerson called the meeting to order at 7:30 am. Present: Mayor Marlin Torgerson, Council Members Jeff Haag, John Mlinar, Kay Peterson and Duane Hoversten. Also present. Finance Director Kenneth B. Merrill and City Attorney Marc A. Sebora • (a) RESOLUTION NO. 11383 —DESIGNATING OFFICIAL NEWSPAPER (b) RESOLUTION NO. 11384 — APPOINTING CITY ADMINISTRATOR FOR 2000 (c) RESOLUTION NO. 11385 — DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS (d) RESOLUTION NO. 11386 — DESIGNATION OF DEPOSITORY OF CITY FUNDS, FEDERAL SAVINGS AND LOAN ASSOCIATIONS (e) RESOLUTION NO. 11387 — RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO. OF HUTCHINSON, MINNESOTA (f) RESOLUTION NO. 11388 — RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM MARQUETTE BANKS OF HUTCHINSON, MINNESOTA (g) RESOLUTION NO. 11389 — RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST FEDERAL FSB OF HUTCHINSON, MINNESOTA I— L-1 or CITY COUNCIL MINUTES - JANUARY 3. 2000 (h) RESOLUTION NO. 11390 - RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM BREMER BANK OF HUTCHINSON, MINNESOTA Motion by Peterson, second by Haag, to waive readings and adopt Resolutions No. 11383 -No. 11390. Motion unanimously carved. I . 1►1 (a) SELECTION OF COUNCIL'S VICE- PRESIDENT - JOHN MLINAR Motion by Peterson, second by Haag, to elect John Mlinar as vice - president. Motion unanimously carried. (b) DESIGNATION OF COUNCIL REPRESENTATIVES: 1. AIRPORT COMMISSION - Marlin Torgerson 2. HUTCHINSON AREA HEALTH CARE BOARD - Duane Hoversten 3. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA) - Jeff Haag 4. HUTCHINSON HOUSING, INC. (HRA) - Duane Hoversten 5. LIBRARY BOARD - Kay Peterson 6. MID- MINNESOTA COMMISSION - John Mlinar 7. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD - John Mlinar 8. PLANNING COMMISSION - Jeff Haag 9. HUTCHINSON SAFETY COUNCIL - Kay Peterson 10. LIGHT TRAFFIC ADVISORY BOARD - Kay Peterson 11. TELECOMMUNICATIONS COMMISSION - Marlin Torgerson 0 • • 9 CITY COUNCIL MINUTES — JANUARY 3, 2000 Motion by Mlinar, second by Peterson, to ratify the appointments. Motion unanimously carried. (c) APPOINTMENTS TO HEALTH BOARD: ➢ Dr. JAMES ALLEN ➢ DR. DAVID BYRON ➢ DR. DENNIS MURPHY Motion by Haag, second by Hoversten, to ratify the appointments. Motion unanimously carried. 5. REPORT ON Y2K COMPLIANCE Finance Director Kenneth B. Merrill reported that the City passed the Y2K compliant test, and nothing unusual occurred. 6. ADJOURNMENT 0 There being no further business, the meeting adjourned at 7:40 am. • CITY OF HUTCHINSON BUILDING / PLANNING / ZONING DEPARTMENT 111 HASSAN STREET S.E -. HUTCHINSON. MN 55350 PHONE: 612- 234.4216 FAX: 612.2344240 Decern..per 1999 0 J NEW RESIDENTIAL PRIVATELY OWNED PUBUCLY OWNED HOUSEKEEPING uam Number d Valuation d Nt;m0dr d V"bm d BUILDINGS No. BWtinOa -9 Cora1nip1On Omtt CSrlts Rouan9 °°natru°b°fh Unite 0 m rr ants (al Ib) !c) (d) (e) (t) ( ) soglFtamlly ll0 . dvUCh6d E.c1aY m°ti lrorra 101 Skhya-tWruv houses. afaNad n:d MY. == v 0= 0 . snd 102 SapvaY a nhwvs Two4arrwv boxwop 103 Threa- and tar -lanay 104 FN- -more larmly buftlintai, 1 105 TOTAL. Stye of 101406 100 10 NEW RESIDENTIAL PVATELY RI OWNED PUBLICLY OWNED NONHOUSEKEEPING Item Number d V6kww of NuntbW d Vai"bon d BUILDINGS No. Buildkhps p0ms conatnicbcn Omit terra Rooms c°namctbn Omit cema (a) (b) (C) (d) (el I) ( 1 /1otela, m° Ws, and taml cabin 9rarara socarrnodamns pr+Il 217 other tgM°usokw g shelter 214 NEW PRVATELY OWNED PUBLICLY OWNED NONRESIDENTIAL Item Number VakA" Nu rd Valua) BUILDINGS No. of COnanncbon omir carrcs BuYtlbps Oetd cart+ Bnedllgs (a) (b) c) (d) (e) Arruawn t socW, and reaaaa°nal 716 Chhrches and other r&NIM s 319 kdllsbw ]M psrwN gsn9as pukktp a open dedutl) 321 Servf°a sa9ar Wd raper 9WMft 322 HaW lab and WWArt°nal 323 OIIW& banks. ad prdesslwW 324 PhA9c works and .pules 326 SdcoU and Pillar adhnCJliOna 326 and nlWOrrher sWVias 327 ::.daneal Zr bWldn9e 326 Slrl h other Man buadn9e 329 AMMONS, PRIVATELY OWNED PUBLICLY OWNED ALTERATIONS, Item Num Per Vaaallon d Numeen d VaIW M d a wrmahcd°n AND CONVERSIONS 7 NO- B .° � Om v0e Gmil ants tat lb) IC) (d) (a) RaakWftl - ClarWY adow"d 414 parapse and carp" n ttem 41s I Pt madeneal and norem sekeepin9 437 4 727 000 Addtllora Of ra5ldWhm19ae9as and 436 carports (etadad and detatlned) of; y0� N PRIVATELY OWNED PUBLICLY OWNED AND RAZING Ilem Number Nhmbad rembad euadah9s Number Of Houw00 unds OF BUILDINGS No. d Haarn9 mHe (a) BWdegs (b) (C) (d) e) SWQW4amtty houses (anerlhad and 645 dsudad) Tw Iamay buadn9s 646 Three- and 1ar-fam0y buMin9s 647 Flvaa+ruaa lWrnay buildn9s 646 N dher buadrhpe erd Bfncarea 649 nrctt -o, nw - J, nnn-IU, 31U11v, rvhr -L, - Total Valuation $1,878,000 Total No. Permits 62 Total Inspections 206 4 -(� -) -1 MINUTES • Parks, Recreation & Community Education Advisory Board December 2, 1999 Members present: Jay Beytien, Dan Engwall, Todd Ertsgaard, Teri Mavka, John Mlinar, Dolf Moon, Sonja Peterson, Brett Rasmussen, and Theresa Sweeney. Minutes dated November 4, 1999 were approved by Dan Engwall and seconded by Theresa Sweeney. OLD BUSINESS Arena Update - Had the dedication. Dolf passed out copy of program. Project may be receiving $58,500 more from Mighty Ducks legislation. 3M donated $24,000 infighting fixtures. Volunteers did block work in team rooms and restrooms purchased. Used refrigeration system from Lakeville. Everyone is invited to stop by anytime to get a tour. Landscaping and paint will be completed later. Parks & Recreation Budget - Still tracking based on November Ze revisions. Truth -In- Taxation Hearing on Monday, December 6'". Parks & Recreation "Your Best Investment" Kit (video) - Starting in January, HCVN will run 2 -3 times each month. MRPA put out video, Don Shelby narrated, Denny Green interviewed. Goal of video is to market the benefits to groups, organizations, and legislature to show solutions to problems communities face. NEW BUSINESS School Aged Child Care Grant - Mailed grant November 28. Shared results with School Board and Advisory Board. Grant is for $10,000 in startup to continue research. Will keep board posted. ABE/GED Numbers - In 1999, GED had 38 graduates. During a 3 year period, 114 enrolled in ABE and 64 in ESL. Students from 9 different countries. Serving 6 times as many people. Advertise by: social services, job service, ministers, word of mouth, PRCE brochure, fliers posted. VMF/Twins Grant - Baseball Association gave $40,000 contribution for refurbishing ballfields. John Arlt put together grant to hopefully receive $5,000 grant. Will find out more in February. Work on ballfields getting done with this nice weather. Putting in fence posts, the line, fencing. Juul Construction gave discount. Work also being done by Parks employees. Rebuilt long jump pits at HHS. Year End Reports - January/February — Year-end reports will be given in January and February. BOARD MEMBER ITEMS 1. Dan and Teri were asked their opinions on a Teen Center. They will bring up at student council meeting. One comment made was that middle and high school ages don't mix well. Another comment was that theme dances would be a fun idea. 1 0 2 . Bleacher construction started today at Civic Arena. Deadline is January 15'". • RESOLUTION NO. 11391 ACCEPTING PLEDGED SEC:,'RITIES FROM CITIZENS BANK & TRUST CO., HUTCHINSON, MN WHEREAS, Citizens Bank & Trust Co. of Hutchinson, Minnesota, A city depository, has requested the following security be added under the collateral agreement with the City of Hutchinson: FNMA 1 -16 -02 6.375% cusip 31359MBC6 $1,000,000 BE IT RESOLVED BY THE CITY COUNCIL CF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Finance Director be authorized to accept the securities. Adopted by the City Council this 11th day of January 2000. • Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator • RESOLUTION NO. 11392 RESOLUTION SUPPORTING HUTCHINSON TRANSPORTATION PLAN WHEREAS, the City of Hutchinson had a transportation plan prepared by SRF Consulting Group in June of 1998. WHEREAS, the City of Hutchinson supports the findings of the report, specifically Section 6 which provides information regarding special area studies. WHEREAS. the City of Hutchinson supports the findings regarding the intersection of State Highway 15 and State Highway 7. WHEREAS, the City understands that State Highway 15 will have a median, which will prohibit north bound traffic from turning left onto 3rd Avenue. WHEREAS, the City understands that there will be a median located on State Highway 7 near the intersection of State Highway 15, which will limit access onto the highway. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City of Hutchinson hereby supports the Hutchinson Area Transportation Plan. Adopted by the City Council this 11 th day of January, 2000. • ATTEST: Gary D. Plotz Marlin Torgerson City Administrator Mayor RESOLUTION NO. 11394 RELEASING PLEDGED SECURITIES FROM FIRST MINNESOTA BANK N. A, HUTCHINSON, MN WHEREAS, First Minnesota Bank N. A. of Hutchinson, Minnesota, A city depository, has requested release of the following security under the collateral agreement with the City of Hutchinson: FNMA 07 -02 -12 cuaip 3133mop21 $320,000 Pledge number 11813 FNMA 07 -02 -12 cuaip 3133mop2l $100,000 Pledge number 11721 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Finance Director is hereby authorized to release said security. 0 Adopted by the City Council this 11th day of January 2000. Marlin Torgerscn Mayor ATTEST: Gary D. Plotz City Administrator � aA ,a33 Camp u, Dri vc North, Sui ce I Nit n neapul is. Minnesota 5544 • January 3, 2000 Ken Merrill, Finance Director City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 -2522 Re: Interim Wastewater Rate Increase Earth Tech Project No. 36782 Dear Mr. Merrill: Last week we discussed the possibility of an interim rate increase for wastewater customers. City staff and Council reviewed the need for a rate increase early in 2000 and concluded that a rate increase could be adopted during January with a long term increase implemented later in the year. Telephone: While we concur with the need for a wastewater rate increase during calendar year 2000, we 6 r 2. s s I . r oo =' suggest that an interim increase may be premature and cause confusion among the customers. The basic premise f o r an increase in January was driven by a projected $200,000 shortfall F a c s i m i l e : during 2000. However, this shortfall was predicated on operating funds being used to pay for capital expenses; specifically, $350,000 in estimated engineering costs related to scheduled 61 s s t 2 499 capital improvements. These engineering costs are more properly included as capital project costs and paid with capital reserves the City has established over the years. Therefore, the revenue projection for 2000 would change from a $200,000 deficit to a $150,000 surplus. The wastewater rate study is in progress and scheduled for implementation during the second quarter of 2000. We are on schedule to deliver results to City staff by late February and early March. Given this minor shift in time from the proposed interim rate increase, we suggest it is more prudent to implement a rate increase after the study is complete. This approach will allow a thorough review by staff and Council and provide your customers with a well- defined rationale for the resultant rate increases. Utility finances will not be negatively impacted. We are available to discuss this matter further at your convenience and discretion. Very truly yours, ech,Inc. colt L. Yo vpvj Project Manager cc: Randy DeVries, Director- Water/WW Operations LAWork\HutchU67&2\Cortes\[ntenm WW Rate Inctease E A R T H `) T E C N vim � -R . e tm � 0 RESOLUTION NO. 11393 RESOLUTION DECLARING OFFICE OF COLNCIL MEMBER VACANT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT a vacancy is hereby declared in the office of Council Member by means of resignation. BE IT FURTHER RESOLVED that a Council Member shall be appointed to complete the unexpired term of Jeff Haag, and BE IT FURTHER RESOLVED that the appointment shall be made at the January 11, 2000 City Council meeting. Adopted by the City Council this 11 O' day of January, 2000. • 0 Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator r- A, C, To: Honorable Mayor & City Council From: Randy DeVries Date: 01/05/00 Re: Request to advertise for Wastewater Facility Ashbrook belt press high Solids Retrofit extensions. C � I am requesting to advertise for bids on the purchase and installation of 2 high solids Ashbrook presses at the Wastewater Facility. This purchase was budgeted for the year 2000. J — C- • City Center 111 Hassan Street SE Hutchinson, ,NN 55350 -2521 (320) 587 -5151 Fax(320)234-4240 Parks & Recreation 900 Harrington Street S W Hutchinson, MN 55350 -3097 (310) 587 -2975 Fax f320)234.4240 - Printed on recycled paper - Police Services 10 Franklin Street SW Hutchinson.,VN 55350 -1464 (320) 587 -2242 Fax (320) 587.6427 CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson City Council From: Julie Wischnack, AICP, Director of Planning/Zoning/Budding Date: January 4, 2000 — Meeting Date January 11, 1999 Re: Update on Purchase of Grain Elevator As the Council is aware, the City has been completing the final details for the purchase of the grain elevator property on Ontario Street and Fourth Avenue. Currently, the City has prepared and agreed to a bill of sale with Cenex (Hutchinson Coop) for $275,000. The City Attorney has prepared a purchase agreement for the land, which is owned by Rail America and Dakota Rail ($89,000). The City has received a positive reaction from Rail America, but does not have a signed purchase agreement at this point. Staff was concerned about the demolition costs and received some quotes on the removal of the structures ($36- 70,000). In light of the exorbitant demolition costs. Cenex has agreed to pay an additional $15,000 toward demolition. Staff has allowed $21,000 in the budget, for demolition. In early December, City Staff requested dollars from the Department of Trade and Economic Development and from the Department of Natural Resources (DNR) for the closings on the property and business. The DNR responded in late December, stating the budget reports had not accurately reflected the actual grant amounts. The budget reports reflected $999,235 was available from the DNR (in total); whereas the grant supplement indicated $969,235. To address this discrepancy, staff has been working with Mid - Minnesota Development Commission. After rearranging the budget and not submitting any additional administrative costs, the City will be off by $5,758 (if demolition costs are at $36,000). There may be additional dollars through the DNR if other funded projects are under budget, but the City will not have that information until June of 2000. The DNR will not release the remaining 10% of the funds ($96,235) until all of the project is complete. Staff had originally scheduled the demolition to occur sometime in October, because the grain elevator may be using the facility until that point. Therefore, the City could be fronting $96,235 for nearly the entire year. U �� y' � D v C AT_.___ LY 1111 rlGlVla 1JZ �Jal rl liGlll o f 1V[lr at lACJll LLll.�.J 500 Laiawtic- Head St. caul. mmft..,na 5515 January 4, 2000 Ms. Julie Waschnack, AJUP Dir"or of Pl arming , Zcmmw ;wsd ftupldin- City ofHtitchin-ton - City Csnrer 1 l l Hmsan Stream SE Hutthirzsn,!4N 5535ti2522 Dear NIS. WtI cbnack SLIfMARY OF D_AtR'S FLOOD DAMAGE REDUCTION GRANT FUNDING TO CITY OF HU MVINSON Pursuant to our telephone com�ersatiorss on this subject, I am providing the following mformanon_ According to my files, DNR enacted the initial gam to the city on December 24, 1997 for an amours of $600,000.00 which eras "to acquire as msrry structures as finding allows of flood prone properties" which tmre listed in an attachment to that gram. The gnat was subsequently amended throe (3) tines: on January 20, 1995 to add $5,000.00; on March 3, 1998 to add $329,7.35.00; and on October 6, 1998 to add S35. 000.00. This brought the final total to 5969, 235.00 which is the total amount shown in our files for the DNR's Flood Damage Reduction Gant to Hutchinson. It should be remembered that under this agreement; the stun shall pay UP to fifty (50) Percent of project costs up to this smwmt. rn other words, the city must submit invoices that total $1,938,470.00 to be reimbursed tha full $969, 235.00. The gram agreement also states that DNR is to raserva tm (10) percent, or S96, 235.00, for final payment after the work bat been completed and if costs and work for which invoices are submitted are satisfactory. As we discussed, the city can request additional finding to cover costs that exceed $969,235.00. As I also told you, the arrant Fiscal Year budget is pretty much committed to projects with very little futsding left to cover any emoting projects with costs that exceed the Initial estmates. However, there are a number of Flood Damage Grams that expire on June 30, 2000, and it is possible that some of these projects will come in under budget If these finds are surplus and available for funding projects that are coming in over budget such w yours, they may be available for re-programming I trust this information is useful. Please contact me if you have any further questions or need for additional information. Sincerely, ,�V"W /.' F �� 4 Edward L. Fick Flood Damage Reduction Program Coordinator C: Pau Armon, DTED is DNRdnforumion:651- 296.6157 • 1- 888646 -6367 • M:651- 296.3484 ^ 1- 800.657 -3929 AA♦ EquN O Rmp" Who Value) Divvy ! Ptmmd w nmeyebe Pow Conwrkv a Li l r inure of 70% P0rt4C0nSW r watt* E yJ a -' t o - dy DNRdnforumion:651- 296.6157 • 1- 888646 -6367 • M:651- 296.3484 ^ 1- 800.657 -3929 AA♦ EquN O Rmp" Who Value) Divvy ! Ptmmd w nmeyebe Pow Conwrkv a Li l r inure of 70% P0rt4C0nSW r watt* E 0 Memorandum To: Mayor & City Council CC: From: Marilyn J. Swanson, Administrative Secretary Date. January 6, 2000 Re: REQUEST TO HOLD BAVARIAN HAUS OKTOBERFEST 2000 Woody Lamprecht, owner of the Bavarian Hans, has requested permission to hold his third Oktoberfest event in the City parking lot located behind his restaurant on the following dates and times: Friday, September 22, 2000 — 5:00 p.m. — 11:30 p.m. Saturday, September 23, 2000 — 11:00 a.m. — 11:00 p.m. The arrangements will be somewhat identical to the 1999 event. Mr. Lamprecht is currently working on the details, and he will inform the City of the final plans when they have been confirmed. Hutchinson City Center 11 Ill Hassan Street SE llutchirrwm MN 55350 -2522 320 - 587- 5151/Fax 320 - 2344240 O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Discussion of South Area Sewer Project DATE: January 11, 2000 We have been moving ahead on the preliminary development of the South Area Trunk Sewer Project (formerly known as the SE Area Sanitary and Storm Sewer Project). The Council has previously approved contracts with SEH -RCM Consulting for the Feasibility Report and preliminary review, and with Hacker Appraisal Services for property acquisition review. At this time we need to approve the following items for Phase 2 of the project in order to meet the project guideline noted in the Feasibility Report: • 1. Accept "Report on Feasibility" and Authorize Preparation of Plans and Specifications The "Report on Feasibility" is complete and available for your review. Nothing unexpected was encountered, and the preliminary cost estimates are in line with the estimates previously completed by Rust E&I (EarthTech) in the Comprehensive Plan. The noted estimate is $1,751,700 including engineering, right -of -way and easement acquisition and contingency. Initial funding are proposed to come from the Sewer Fund, with trunk and lateral assessments to be assessed as annexation and development occurs. These assessments are proposed to recompensate the Sewer Fund. Approve Agreement with SEH -RCM to Complete Plans and Snecifications ($55.524.69) We previously approved the General Agreement with SEH -RCM Consulting outlining expense and salary rates. We are now requesting that the amendment (letter agreement) to the General Agreement be approved for the Plan and Specification portion of the contract. The proposed rate of $55,524.69 is approximately 5.7% of the contract amount We nominally charge 9% for smaller projects. This is at the low end of the guidelines for projects of this size. 3. Approve "Resolution Authorizine Acuuisition for Utilitv and Street Purposes" Our acquisition consultant, Tim Hacker of Hacker Appraisal Services, has received no indication from any property owners of concerns related to the proposed acquisition of their project. Most property owners have been very supportive, and we expect no major conflicts to occur. However, property will be required from the Norbert Shimek estate, and we expect to have the need to • condemn the property in order to complete acquisition within the time line noted. This will also allow the City Attorney to proceed with condemnation if agreements on another property is unlikely. printed on recycled paper - 8�-0 M E M December 1999 1 • i I I I Report on Feasibility Southeast Area Trunk Sanitary and Storm Sewer Prepared for City of Hutchinson 1.0 . Executive Summary 1.1 Conclusions As a result of our studies and investigations it is concluded that: 1. There is a need for this project to provide for the conveyance of sanitary sewage from the southern part of the City and outlying areas to the sewage treatment plant. 2. The materials and methods recommended to construct these improvements will provide the most cost - effective means of meeting the need. 3. The improvements as proposed herein are necessary and feasible. 4. The total estimated cost of the improvements as proposed is $1,751,700. 1.2 Recommendations 1. The report be reviewed by the City Staff and Council. 2. A sanitary sewer collector main be installed to support development in the southern part of the City. The collector main will vary in size from 24" to 30" diameter and connect to a proposed sewer that will extend from the sewage treatment plant to Jefferson Road. 3. This collector main should be designed to eventually connect by gravity to the sewer in Ravenwood. The collector main should not be designed at a depth to serve the 90 -acre parcel west of the Airport "A Zone" by gravity (See P10). SEH is a registered trademark of Short Elliott Hendric Report on Feasibility Southeast Area Trunk Sanitary and Storm Sewer Inc. Page 1 D — i 4. A storm sewer main should be constructed to serve a part of • section seven. Existing field tiles should connect to this main. i S. Sanitary sewer stubs should be provided to adjacent developed property for hookups. 6. Streets effected by construction should be repaired in kind. 7. Right of way and easements should be acquired. I i I 1 Il e 1 i i 1 i 1 i Report on Feasibility A- HUTCH0001.00 Southeast Area Trunk Sanitary and Storm Sewer Page 2 0 SOUTHEAST AREA TRUNK SAWTARY AND STORM SEVER CRY of Hulahlneos Plars i SpocUka0oro Cost Erttwule 1WIM Rw sod ffli= 0 Mm Pnncipd Project Msupsr Project $&Nor Tschnkkm 07C Engi ~ TachrAclan S4craWy E"rup Coal 1. 4 36 $ 100.00 $ 3090.90 2. Raasarch 2 4 3 62459 190 1 190 S 200.00 $25,28Z85 A . 04IOC 8 30 S 4100.33 5. P EsemMa 1 S $ 682.60 Ions 68 8 1 D 5 225.00 $ 8143.17 . Psrmita 4 10 4 S 1.610.12 S . AOand w& C 1 1 12 12 1 1 1 6 100.00 $ 3,21633 9. CoortlYutbn 4 6 $ 30.00 $ 1,279-17 10. FA%Mol C4ordk"on 4 8 $ 30.00 5 1,279.17 11.Nd SLffoit 10 34 5 4.443.79 12. CaadkW* wkh TETC 4 4 5 671.78 TOTAL 12 101 1 122 1 196 30 1 190 14 5 065.00 1 $65,524.69 0 Stnrl EM* Hwat idtoon W. Resolution No. 11395 • RESOLUTION AUTHORIZING ACQUISITION FOR UTILITY AND STREET PURPOSES WHEREAS, the Hutchinson City Engineering Department proposes to construct and improve an extension of trunk sanitary sewer and storm sewer services and future proposed utility and street improvements along proposed Edmonton Avenue between State Highway 15 and Jefferson Street in Section 7, Township 116 N, Range 29 W. WHEREAS, the improvement consists of constructing said improvements as herein determined necessary to provide for the safety of and service to the public; and WHEREAS, certain lands in fee are required to provide for said construction together with temporary easements which would expire on or before September 1, 2001; and WHEREAS, pursuant to Minnesota Statutes 160.085, the City has platted the lands to be acquired, which plat is know as City of Hutchinson Right -of -Way Plat No. 7, on file and of record in the office of the McLeod County Recorder, and which lands are more particularly described as follows: CITY OF HUTCHINSON RIGHT —OF -WAY PLAT NO. 7 Parcel 1 — Timothy R. Albrecht and Rebecca Albrecht Parcel 2 — Norbert Shimek Parcel 3 — Donald F. Sitz and Hazel M. Sitz Parcel 3A — Donald F. Sitz and Hazel M. Sitz Parcel 4 — Michael J. Hoememann Trust, U.S. Bank National Association, trustee NOW, THEREFORE, BE IT RESOLVED that the City of Hutchinson Council hereby authorize the City Engineer and Attorney to proceed to acquire the fee simple absolute and temporary easements over said lands in accordance with Minnesota Statutes. BE IT FURTHER RESOLVED, that those lands as described above, which cannot be acquired by direct negotiation, shall be acquired by eminent domain and the City hereby requests the City Attorney to file the necessary petition therefore and to prosecute such action to a successful conclusion or until it is abandoned, dismissed or terminated by the City or Court. Adopted this 11' day of January, 2000 by the City Council of Hutchinson. Mayor — Marlin Torgerson • City Administrator — Gary D. Plotz • MEMORANDUM TO: Honorable Mayor and City Council FROM: John Olson, Asst. Public Works Dir. RE: Amendments to Cemetery Rules & Regulations; Corresponding Fee Adjustments DATE: 01/07/2000 cc: John Rodeberg, Dir. Of Engineering/PuNic Works; Ken Merrill, Finance Dir.; Floyd Groehler, Cemetery Supervisor. CEMETERY RULES & REGULATIONS Recently the City Council authorized installation of a 40 -niche columbarium. The current rules & regulations do not address columbaria, as they are a new service offered by the cemetery. The proposed rules include: • Ownership of columbarium space is the same as ownership of other cemetery property • Purchase price include a standard, uniform bronze plaque • Temporary placement of flowers, with no flowers allowed on the columbarium • Niches may be used for more than one inurnment, if space allows, but no more than one plaque is allowed on the front of one niche. Attached is the proposed amendment to Ordinance No. 735, Cemetery Monuments and Markers. FEE ADJUSTMENT Because columbaria are a new service, the fee schedule needs to be amended to reflect this new service. Attached is the revised fee schedule. The only change is to fees relating to columbaria. Requested Action: Attached is a resolution to amend the ordinance and fee schedule. L J �= G. M E M O R A N D U M January 7,2000 TO John Olson FROM: Floyd Groehler RE: Proposed amendments to Oakland Cemetery Rules and Regulations & corresponding price adjustments With the addition of the columbarium this spring, the attached amendments and price structure need to be dealt with. Note there are no changes in price other than the addition of the columbarium prices. L J 11 �T AN ORDINANCE AMENDING ORDINANACE NO. 735. ADOPTED APRIL 8, 1986; AMENDMENTS RELATED TO MONUMENTS AND MARKERS IN THE CITY'S CEMETERY COLUMDARIA I. Paragraph 22 -A Ownership Ownership of burial space in a columbarium shall be considered the same as ownership of other cemetery property and shall descend according to stale law. 2. Paragraph 22 -13 Purchase of a columbarium niche shall include a bronze niche front plaque which shall be uniform in style and size on each columbarium. 3. Paragraph 22 -C Flower holders, vases, or other fixtures will not be allowed to be attached to the columbarium. 4. Paragraph 22 -D Only temporary placement of plants or flowers shall be allowed. 5. Paragraph 22 -E Niches are designed for inurnment of the remains of one body, however, the inurnment of the remains of more than one body will be allowed provided there is adequate space. Multiple inurnments must be done at the same time. Only one bronze niche front plaque will be allowed no matter how many remains are entombed. Any opening of a sealed niche shall be considered a disinterment and such charges will be levied. 9 Y10-65— L..J Effective , (he Hutchinson City Council has approved the following price schedule at Oakland Cemetery. Please adjust your records accordingly. PRICE Single Grave Lot (Includes Perpetual Care) $350.00 Double Grave Lot (Includes Perpetual Care) $700.00 Grave Space in Baby Section (Includes Perpetual Care) $ 75.00 Cremation Grave Space (Includes Perpetual Care) $300.00 Columbarium Niche (Upper 3 rows) $750.00 (Lower 2 rows) $650.00 Weekday Interment $350.00 Weekend and Holiday Interment $450.00 Winter Weekday Interment $425.00 Winter Weekend and Holiday Interment $500.00 Weekday Baby Interment $125.00 Weekend and Holiday Baby Interment 5200.00 Winter Weekday Baby Interment $225.00 Winter Weekend and Holiday Interment $275.00 Weekday Cremation Interment $125.00 Weekend and Holiday Cremation Interment $200.00 Winter Weekday Cremation Interment $225.00 Winter Weekend and Holiday Cremation Interment $275.00 Vaulted Cremains (additional charge) $100.00 (May include large and/or unusual urns) Late Charge (Funerals arriving after 4:00 p.m.) $50.00 * *(No Funerals arriving after 4:30 p.m.) Disinterment $500.00 Winter Disinterment Not Allowed Weekend and Holiday Disinterment Not Allowed Holding Vault Fee (Free if Interment at Oakland Cemetery) $50.00 Stone Setting Permit $30.00 Cemetery Deed Transfer $30.00 Chapel Rental (Per '/, day — morning or afternoon) 5100.00 *Holidays: When a Holiday falls on a Sunday, the following day is a Holiday. When it falls on a Saturday, the preceding day is a Holiday. New Year's Day Labor Day Independence Day Martin Luther King Day Columbus Day Thanksgiving Day President's Day Veterans Day Christmas Day Memorial Day 'Winter Rates effective November 16 ' through April 10. 0 Memo TO: Mayor & City Council Fronn Randy DeVries, Director Water/Wastewater Operations C( Gary D. Plotz, City Administrator Date: January 11, 2000 Re: REQUEST FOR SPECIAL CITY COUNCIL WORKSHOP I would like to request a special City Council workshop on January 25, 2000 at 4:30 p.m. regarding the • blosolids project and change order. Mr. Ed Nevers of Donohue will be present to explain the project. /mjs �J • Page 1 ? Iq BERNICK AND LiFSON FOR YOUR INFORMATION A PROFESSIONAL ASSOCIATION ATTORNEYS AT LAW SUITE I300. THE COLONNADE 9000 WAYZATA BOULEVARD MINNEAPOLIS, MINNESOTA 55416-1270 TELEPHONE (SIS) 040 -1000 FACSIMILE (011) 840-1003 'ALSO AOMITT[p IN WISCONSIN 'ALSO CLNT"ISO PUSUC ACCOUNTANT 'ALSO ADMITTED IN FLONIOA -RIIAL PROPERTY LAW SPSCIAUST •AO D I T OF COUMB AND DISTRICT OF COLUMBIA LEGAL ASSISTANTS KATHRYN G. M"TENMAN NANCY L. WMAYLEN January 5, 2000 m 11 ..... • 1 1r -l1 1 Mr. Bruce Gluckman, Esq. Vice President, Legal and Regulatory Affairs Mediacom 100 Crystal Run Road Middletown, New York 10941 Dear Mr. Gluckman: IAN 7 - grim CRY pF HUICHNSON On December22, 1999, I provided you with writtennotice thatthe initial public offering ("IPO'� and corporate restructuring planned by Mediacom LLC ( "Mediacom ") constitute a transfer under Minnesota law. The December 22 notice also made clear that Minnesota law requires Mediacom to: (i) submit a written transfer application to affected local franchising authorities; and (ii) obtain local approval of the IPO before it is completed. To date, however, • Mediacom has not sought local approval of the IPO, nor has it filed FCC Form 394 (and any other required materials) with the Lake Minnetonka Communications Commission and the Cities of Cook, Grand Marais, Hutchinson, Maple Plain, St. Charles and Waseca, Minnesota (collectively, the "Mediacom Communities "). In order to maintain the written record, it is necessary that I notify you that FCC Form 394, along with any other information required by each local franchising authority's franchise documents, must immediately be submitted to the Mediacom Communities. Failure to submit a complete transfer application (consisting of FCC Form 394 and other mandatory information) and to obtain prior written approval of the IPO may result in the initiation of franchise termination proceedings and/or the withdrawal of funds from Mediacom's performance bonds and security deposits, as applicable. If you have any questions about this matter, please feel free to contact me. Very truly yours, BERNICK AND LIFSON, P.A. Thomas D. Creighton cc: Lake Minnetonka Cable Commission City of Cook City of Grand Marais • City of Hutchinson City of Maple Plain City of St. Charles City of Waseca KCAL J. SNAPIRO SAUL A. BCRNICK' MARVIN A. LIDZTA THOMAS O. CREIGHTON SCOTT A- LI190N DAVID N_ NIGHTINGALE' PAUL J. OUAST' WILLIAM S. FORSBERG MICHAEL R. BRADLEY STEPHEN J. OUZZCTTA ATTORNEYS AT LAW SUITE I300. THE COLONNADE 9000 WAYZATA BOULEVARD MINNEAPOLIS, MINNESOTA 55416-1270 TELEPHONE (SIS) 040 -1000 FACSIMILE (011) 840-1003 'ALSO AOMITT[p IN WISCONSIN 'ALSO CLNT"ISO PUSUC ACCOUNTANT 'ALSO ADMITTED IN FLONIOA -RIIAL PROPERTY LAW SPSCIAUST •AO D I T OF COUMB AND DISTRICT OF COLUMBIA LEGAL ASSISTANTS KATHRYN G. M"TENMAN NANCY L. WMAYLEN January 5, 2000 m 11 ..... • 1 1r -l1 1 Mr. Bruce Gluckman, Esq. Vice President, Legal and Regulatory Affairs Mediacom 100 Crystal Run Road Middletown, New York 10941 Dear Mr. Gluckman: IAN 7 - grim CRY pF HUICHNSON On December22, 1999, I provided you with writtennotice thatthe initial public offering ("IPO'� and corporate restructuring planned by Mediacom LLC ( "Mediacom ") constitute a transfer under Minnesota law. The December 22 notice also made clear that Minnesota law requires Mediacom to: (i) submit a written transfer application to affected local franchising authorities; and (ii) obtain local approval of the IPO before it is completed. To date, however, • Mediacom has not sought local approval of the IPO, nor has it filed FCC Form 394 (and any other required materials) with the Lake Minnetonka Communications Commission and the Cities of Cook, Grand Marais, Hutchinson, Maple Plain, St. Charles and Waseca, Minnesota (collectively, the "Mediacom Communities "). In order to maintain the written record, it is necessary that I notify you that FCC Form 394, along with any other information required by each local franchising authority's franchise documents, must immediately be submitted to the Mediacom Communities. Failure to submit a complete transfer application (consisting of FCC Form 394 and other mandatory information) and to obtain prior written approval of the IPO may result in the initiation of franchise termination proceedings and/or the withdrawal of funds from Mediacom's performance bonds and security deposits, as applicable. If you have any questions about this matter, please feel free to contact me. Very truly yours, BERNICK AND LIFSON, P.A. Thomas D. Creighton cc: Lake Minnetonka Cable Commission City of Cook City of Grand Marais • City of Hutchinson City of Maple Plain City of St. Charles City of Waseca Hutchinson Fire Department Monthly Council Update December 1999 The Hutchinson Fire Department responded to 37 calls for service in December and a total of 389 calls in 1999. Breakdown of the calls: City Calls: Residential 1 Commercial / Industrial 15 Multi - Family 2 School Type 1 Carbon Monoxide 6 Rural Calls: Rescue 2 Medical 2 Haz -Mat 1 Vehicle 1 Grass Type 5 Carbon Monoxide 1 Drills / Meetings: Methamphetamine Lab Awareness Air Bag Safety During Extracation Y2K Exercise 0 0 — (=iis,t_.. - - -- _- ASSETS UTILITY PLANT -.AT COST LAND 8 LEWD RIGHTS DEPRECIABLE UTILITY PLANT SIlTAL UTILITY PLANT LESS ACCUMULATED DEPRECIATION TOTAL ACC UMIULATED_DEP.KCIATION . _- CONSTRUCTION IN PROGRESS — _ -JOTAL CONSTRUCTION IN PROGRESS TOTAL UTILITY PLANT DEPREC VALUE RESTRICTED FUNDS A ACCOUNTS FUTURE EXPANSION d DEVELOPMENT - NICES GAS_MOEMS MEDICAL INSURANCE BOND 6 INTEREST PAYMENT 1993 _ HOtq) RESERVE -- 1443 - - -- CATASTROPHIC FAILURE FUND TOTAL RESTRICTED FUNDS 8 ACCOUNTS CURRENT 8 ACCRUED ASSETS CASH IN BAN( INVESTMENNTS &-SAVINGS _ ACCOUNTS ACCOUNTS RECEIVABLE OTHER ACCOUNTS RECEIVABLE – 3M INVENTORIES PREPAID INSURANCE ACCRUED INTEREST RECEIVABLE TOTAL CURRENT A ACCRUED ASSETS DEFERR CHARGE _ BOND DISCOUNT 1993 TOTAL DEFERRED CHARGE TOTAL ASSETS PALOi- CE SHi'E'I NOVEMBE >: 30, i99'J F�J r r r • TOTAL _— - - - -- -- 891,734.75 56,617,961.57 57,509.696.32 (23,422,222.99) (23,422,222,99) – 1,775,159.06 ' 1,775,159.06 35,662,632.39 500, Goo. GO a, 544.853.73 - _– _ - - -- 1,474, 462.50 - -- – 1,250,000.00 - 5,258.636.23 3,670,817.14 - ,_ - -- --- - - - - -- 1,854,828.91 641,320.62 ,. 13$ 610.28 - _ 22,743.19 - 56,370.93 _,- 14 205.75 - -- _- _ 7,137.748.51 101,062.93 101,062.93 _ 48,360,080.36 i e. e. v MUNICIPAL EQUITY 6 LIABILITIES MUNICIPAL. EQUITY MUNICIPAL EQUITY UNAPPROPRIATED RETAINED EAPNINGS TOTAL MUNICIPAL EQUITY LONG TERM LIABILITIES -NET OF — - - -_ -- ---- QURR9NT- tlATU3lTIES 1993 BONDS TOTAL LONG TERM LIABILITIES CONSTR CONTRACTS 6 ACCTS PAY RETAIN TOTAL CONSTRUCTION 6 ACCTS PAY CURRENT A ACCRUED LIABILITIES ACCOUNTS PAYABLE - - -- - - - ItITEBE_ST.A"RUEA_- - -- - ACCTS PAYABLE TO CITY OF HUTCHINSON ACCRUED PAYROLL _ ACCSUED_VACATEON_PAYABLE ACCRUED MEDICAL. FUND ACCRUED REC PAYMENT -- OTHER CURRENT 8 ACCRUED LIABILITIES TOTAL CURRENT & ACCRUED LIAR TOTAL MUNICIPAL EQUITY 6 LIAR i EnLF•r4CE SHEET t+OVEHKR 7 t99') T91 A]- M it • M _ __ -- _ —_ -- 34,852,188.St - - -- 1,778,344.94 9,950,000.00 9 .00 • 1,081,388.62 249, 473.91 120,900.90 64,932.25 162.294.23 is (27,998.07) -ao 9, 430.88 84.225.00 35,688.47 1,779,347,31 48,360,080.36 - -- — - - - � L , Y a a. e c. a" k! e� 6 0 1 : /_ _: 149 INCOME STATEMENT erEl:aT REVENUE. - SA ELECTRIC ENERGY BALES FOR RESALE NET_INCOW FEW OTTER AGES _ SECURITY LIGHTS POLE RENTAL 6Al we _ rw -- --- .._.._- _— .. _ - TOTAL OPERATIOG REVENUE OPERATING i)OE168B PRODUCTION OPERATION PRODUCTION MAINTENANCE PURCH&M D POWER ,TRAMOMIS8ION OPERATION TRANBMISSION MAINTENANCE cl n'TRIC DISTRI (TI ON OPERATION. ELECTRIC DISTRIBUTION MAINTENANCE iMFG GAS PRODUCTION OPERATION MFG CAR PRODUCTION MAINTEMSICE -- P1RCHASED GAS EXPENSE 'GAS DISTRIBUTION OPERATION GAS DISTRIBUTION MAINTENANCE ,.. . C718TOMER ACCOUNTING 6 COLLECTIONS - (. (ADMINISTRATIVE i GENERAL EXPENSES TOTAL OPERATING EXPENSES I .ft . "La. U' OIL Mr s U]r A;c)7F':IT 7F ONE .ti :XFEN:.F=S t'QVE.iBE.' .:9, i'' F'FZV14iU8 _ _ - _C" )RR�_PLL._ -- M lJD TED BUDGET _ ANNUAL _ YEAR TO DA•E YEAF. TO DATE YEAR TO DATE DEVIATION BUDGET 12,030,777.11 1',75. 1,712.51 11,614,959.06 1.179.762.51 12,850,000.00 1,621.392.74 1,63 2.582.32 1 32,582.32 11000,008.00 82,7-46.26 - __ x;1,419 67.643.50 13.975.76 _ -- 73.239.00 -- 11,258.00 - 14.875.50 11 t1,084.50) 13,006.00 2.678.06 2.393.75 4,666.66 (1.404.25) 4.000.09 243.444.41_ ---._ 4iJW. 366. 49 5.362.923.66 (302,358.52 -- MwQ2.m_ee - 18,391,692.23 18,784,351.82 18, 069 ,878.50 723,473.32 29,142,750.06 1,406,037.92 - 1668,880.88 1,111,174.48 50,294.40 1,191,394.00 29:2.436.21 .24837 176,992.79 GAIN ON DISPORAL 0 1,966.2@4.28 _ 607. 1.61 2.873.66 (1,846,732.83) 2,150,500.00 _- 609.18 383.36 ,06 (383.36) 3,400.98 18,366.19 41,315.48 56,140.68 14,824.52 75,000.00 243.444.41_ ---._ g� 61 241¢5.06 (28,378.61) 265,900 -00 137.357.45 171,375.00 6,040.92 187,700.00 683.67 r&6 39.60 760.60 320.40 1,250.00 _ -- 1..6 4.166,90 2,826.20 4 1 5". 8,892,962.64 7,673.442.07 8,848,236.06 1,174.793.93 91589,800.96 186,451.39 209,738.57 209,755.00 19.43 233,500.08 84.984.05 51,787.60 (33,197.05) 55.40 6_00_ . 210,101.96 1223.929.42 212.662.50 (131266.92) 234,850.00 1,282.290.39 L ° 308,279.54 1.279.503.00 (28.774.54) 1,486,700.00 .1,358, _._ 1664. 166.52 1.565.200.06 (38.966.52) 1,750,009.00 16,042,612.61 16,698,563.38 13,892,206.98 (806,354.40) SB,371,694.08 OPERATING INCOM 292,100.00 OTTER INCOME OTHER - NET - - -- -- -- - - -- -- -- -77 INTEREST INCOME INCOME 286,567.29 MISC INCOME 176,992.79 GAIN ON DISPORAL .00 MIBC INCOME - GAS lElLB 199,211.95 TOTAL OTHER INCOME 739,598.53 OTHMt EIS -- -- - -- -- - - - - -- - DEPLETION - GAS WELLS MIBC EXPENSES INTEREST EXPENSE TOTAL OTTER EXPENSES CONTRIBUTION TO CITY ._..._._— _ —.__- .._ TOTAL CONTRIBUTION TO CITY - MphOPQtATING INCOE -- --.. ..- - ---. NET I .00 9.748.18 -.__ 506,713.03 602,511.21 360,382.71 292,100.00 8,282.71 317,500.00 319,948.12 245,406.06 73,642.12 275,509.00 _ .00 .00 .00 1.600_9 )187.593.86 229,500.00 (41,906.14) 253,009.06 >"7,829.42 842,756.00 65.073.42 941,600.00 u .00 .09 .00 85,000.00 .2- 74,230.06 (22.003.28) 88,0".00 . 624.64 450.825.00 200.36 500,125.60 .857.92 533.033.88 (21.802.92) 673.125.09 637.498.34 660.413.96 ,637,498.34 660.415.06 t 300.861.02 > 662,466.09 1.998.66 662,499.99 1,985.99 (Aaz, /iV.666.66 720.000.09 .09) OPEN -HOLD COUNCIL REPORT 1994 IMPROV. D S SCENIC HEIGHTS INVESTMENT • < *> 1997 IMPROV. D.S SCENIC HEIGHTS INVESTMENT 1998 IMPR. CONST REINER CONTRACTING 1999 IMPR. CONST BRAUN INTERTEC CORP DUININCK BROS INC. WM MUELLER & SONS 11 -JAN -2000 (16:26) page 1 ----------------------------------------------------- ASSMNT REFUND -291A $91.95 - $91.95* ASSMT REFUND -5016 $196.04 $196.04* L9/98 EST #9 -DEC $17,018.60 $17,018.60* PROFESS SERV -TYLER ST $260.00 L4/99 EST #6- DECEMBER $40,864.79 L9/99 EST #8 -FINAL -DEC $11,690.30 $52,815.09* AIRPORT RENOVAT. AMERICAN ENGINEERING TESTING AIRPORT CONST $239.05 GOPHER STATE CONTRACTORS AIRPORT CONST -EST #7 12/31/99 $42,986.55 < *> $43,225.60* CAP.IMPRO.FUND HERZOG ROOFING LIBRARY ROOF $16,800.00 $16,800.00* CENTRAL GARAGE BRANDON TIRE CO TIRE REPAIR $13.00 CALIFORNIA CONTRACTORS SUPPLIE BOX & WRENCH SET, PLIERS $99.60 CARQUEST AUTO PARTS SHOP SUPPLIES $480.30 CENTRAL HYDRAULICS PARTS $1,313.09 COAST TO COAST SHOP SUPPLIES $34.25 CROW RIVER AUTO PARTS, LABOR - POLICE #4 $1,022.84 HART'S AUTO SUPPLY PADS, FRT ROTOR $528.80 HOLT MOTORS INC COVER $171.58 HUTCH COOP CENEX TIRES $204.48 HUTCHINSON WHOLESALE ENGINE HTR, CARB KIT $776.46 • INTERSTATE BATTERIES BATTERIES $486.33 JERABEK MACHINE SERV FLAT IRON, CUTTING $3.41 KRIS ENGINEERING REPAIR & MAINTENANCE SUPPLIES $3,181.58 L & P SUPPLY CO DRIVE SHAFT, YOKE $302.08 NO STATES SUPPLY INC SHOP PARTS $17.04 PENSKE AUTO CENTER OIL CHANGE $193.01 ROYAL TIRE SHOP PARTS $106.69 RUNNING'S SUPPLY TOOL BOX $18.71 SCHMELING OIL CO ANTIFREEZE $1,584.66 SORENSEN FARM SUPPLY CHAIN, LINKS • $21.72 STATE OF MINNESOTA CERT INSPECT DECAL $96.00 TERMINAL SUPPLY CO SHOP PARTS $89.83 TWO WAY COMM INC PARTS $16.39 US POSTAL SERVICE DEC POSTAGE $10.23 VALLEY SALES OF HUTCHINSON SEAL, FILTER $23.15 < *> $10,795.43* GENERAL FUND AAGARD WEST JAN SERVICE $823.70 ANDERSON'S DECORATING CENTER PAINT, ROLLERS $25.57 ARNOLD & MCDOWELL DECEMBER COMPENSATION $7,074.00 AUTOMATIC GARAGE DOOR PARTS, LABOR $617.41 BATTERY SOLUTIONS BATTERY $50.00 BENNETT OFFICE SUP. SERV CONTRACT $357.40 BERNICKS PEPSI COLA POP PURCHASE $193.66 - BROWNS FLORAL PLANT DELIVERY $20.77 CADD /ENGINEERING SUPPLY BOND PAPER $36.99 CAMERA SHOP 3X5 PRINTS $9.34 CARQUEST AUTO PARTS BELT $13.28 CENTRAL GARAGE DEC REPAIRS $12,526.64 CHAMBER OF COMMERCE 2000 MEMBERSHIP -K MERRILL $240.00 CHANHASSEN DINNER THEATRES SR TOUR -46 TICKETS $1,395.00 CITY BUSINESS SUBSCRIP RENEWAL $76.00 CITY OF HUTCHINSON DEC FUEL $4,175.57 COAST TO COAST CIRC SAW $624.04 COMBINED TACTICAL SYSTEMS 12 GA BEAN BAG $151.99 COMPRESS AIR LINE VALVE $60.38 CONTINENTAL RESEARCH CORP MELT AWAY LIQUID $237.44 COOK, STEVE REIMB- REPORT COPIES & BINDING $62.65 16-A OPEN -HOLD COUNCIL REPORT GENERAL FUND CREATIVE FORCASTING • CROW RIVER AREA QUALITY COUNCI CROW RIVER VET CLINIC $50.00 DELORME BOOSTER, BOARDING DEPARTMENT OF PUBLIC SAFETY DEPT NATURAL RESOURCES $106.95 DOMINO'S PIZZA CONNECT & OPERATING CHARGES DOONER, DON EARL ANDERSON ASSOC $2,321.00 ENR PIZZAS EWERT JR., DICK FAMILY REXALL DRUG $412.50 FLEX COMPENSATION INC. NO PARKING SIGN G & K SERVICES GEB ELECTRICAL INC $59.00 GOV FINANCE OFFICERS ASSC LICENSE /FEE GRINA, LISA HAGER JEWELRY $16.65 HARRIS COMPANIES FLEX SUPPORT SERV HILLYARD FLOOR CARE /HUTCHINSON HUTCH COOP CENEX $184.46 HUTCH FIRE E. SAFETY LABOR -CIVIC ARENA HALL LIGHTS HUTCH MEDICAL CENTER HUTCH PLBG & HTG CO $100.00 HUTCHINSON LEADER REIMS -POST ITS, TAPE HUTCHINSON TEL CO HUTCHINSON UTILITIES $28.80 HUTCHINSON WHOLESALE PARTS, LABOR -PD CONF ROOM JACK'S UNIFORMS & EQUIPMENT JEFF'S ELECTRIC $1,446.54 JERABEK MACHINE SERV MOTOR FUELS & LUBRICANTS KILIAN, AMY KORNGIEBEL ARCHITECTURE $105.81 KUTTNER, RICHARD PRE - EMPLOYMENT SCREENING LAKES GAS CO. LARSON, MARK $387.27 CARSON, QIIENTIN • LEAGUE OF MN CITIES LITTLE CROW SHOOTING SPORTS $7,524.53 LOGIS DEC UTILITY LOPEZ, JOSE M R SIGN $7.67 M.I.A.M.A. UNIFORMS MADSON, STEVEN MANKATO MOBILE RADIO $202.33 MARKS TV TUBES, CUTTING - GENERATOR RACK MATHIWG, BARB MCLEOD CO. ADMINISTRATOR $32.79 MCOA ENG SERVICES - CEMETERY CHAPEL MCPEF MINNESOTA ASSOC OF CEMETERIES $420.80 MINNESOTA GFOA 840 UNITS /GAS MINNESOTA'S BOOKSTORE MN CHAPTER IAAI $80.00 MN ELEVATOR INC. REIMB - MILEAGE MN PIE MN REC & PARK ASSC $32,459.75 MN STATE FIRE CHIEFS ASSC BENELLI M3 S90 -LESS TRADE MN STATE FIRE DEPT ASSC MN TRANSPORTATION ALLIANCE $12,981.12 MODERN MAZDA REIMB -2 DANCE PERMITS MORE 4 NADA APPRAISAL GUIDES $563.71 NATIONAL ARBOR DAY FOUNDATION 2000 MEMBERSHIP OFFICEMAX OFFICEMAX CREDIT PLAN $112.71 PINKERTON SERVICES GROUP GUN LACK TIMER, LABOR POPP ELECTRICAL INC POSTMASTER $124.26 QUADE ELECTRIC REIMB- NOTARY FEE R&R SPECIALTIES INC RADIO SHACK $760.00 RIDGEWATER COLLEGE 2000 MEMBERSHIP DUES RUNNING'S SUPPLY SAGE INTERNATIONAL $225.00 SCHMELING OIL CO 11 -JAN -2000 (16:26) page 2 SUBSCRIPT RENEWAL _ $48.00 SPONSORSHIP $50.00 BOOSTER, BOARDING $281.88 3 -D TOPOQUADS $106.95 CONNECT & OPERATING CHARGES $390.00 DNR FEES TO STATE $2,321.00 PIZZAS $38.60 LICENSE /FEE $412.50 NO PARKING SIGN $603.31 SUBSCRIPTION RENEW $59.00 LICENSE /FEE $412.50 FILM $16.65 FLEX SUPPORT SERV $961.25 UNIFORMS $184.46 LABOR -CIVIC ARENA HALL LIGHTS $90.00 2000 MEMBERSHIP $100.00 REIMS -POST ITS, TAPE $4.15 BADGES, ENGRAVING $28.80 PARTS, LABOR -PD CONF ROOM $655.89 TOWELS $1,446.54 MOTOR FUELS & LUBRICANTS $180.09 EXTING INSPECT, TESTS $105.81 PRE - EMPLOYMENT SCREENING $146.00 PARTS, LABOR -CIVIC ARENA $387.27 LAMINATE POSTER $1,353.03 JAN SERVICE $7,524.53 DEC UTILITY $6,279.24 POLYLOOM, LOOM $7.67 UNIFORMS $692.20 MATERIALS, LABOR -P&R $202.33 TUBES, CUTTING - GENERATOR RACK $16.53 REIMB -DOG FOOD $32.79 ENG SERVICES - CEMETERY CHAPEL $3,000.00 REIMB- MILEAGE $420.80 840 UNITS /GAS $1,042.83 REIMB- SAFETY GLASSES $80.00 REIMB - MILEAGE $113.15 QTR 3 GEN LIAR $32,459.75 BENELLI M3 S90 -LESS TRADE $617.70 OCT SERVICE $12,981.12 REIMB -2 DANCE PERMITS $100.00 STREET SIGNS $563.71 2000 MEMBERSHIP $150.00 REIMB - MEALS, PARKING, ETC $112.71 GUN LACK TIMER, LABOR $82.13 PARTS, SHOP SUPPLIES, LABOR $124.26 REIMB- NOTARY FEE $25.00 BAIL'SHORTAGE -J JESSEN $760.00 2000 MEMBERSHIP DUES $50.00 2000 MEMBERSHIP DUES $225.00 2000 DUES $203.00 2000 MEMBERSHIP $30.00 2000 AUTO BASE VALUE GUIDE $77.13 2000 MEMBERSHIP DUES $25.00 ELEVATOR SERVICE $73.65 REG -CLIFF PAULSEN $60.00 SWEATSHIRT $188.50 2000 MEMBERSHIP DUES $200.00 2000 DUES $250.00 2000 MEMBERSHIP DUES $195.00 VEHICLE TOW $17.04 BAKERY $193.55 TITLE & REGISTRATION BOOK $80.00 2000 MEMBERSHIP DUES $15.00 PAD HOLDERS $222.44 OFFICE SUPPLIES $69.73 DRUG TESTING $286.00 LAMP, SERVICE CALL $155.39 ANNUAL FEE $100.00 BALLAS LAMPS $4,306.32 SERVICE & TRAVEL $805.29 BUNKER SRT LIGHT $3.18 SEPT 1999 EMS REFRESHER $352.00 SNOW PUSHER, HOSE, PLIERS $1,728.21 37MM MULTI ROLE 6 BHT $3,091.59 KEROSENE $80.32 O$EN -HOLD COUNCIL REPORT 11 -JAN -2000 (16:26) page 3 --- --- - -------------------------------------------------------------------------------------------- GENERAL FUND SCHRAMM IMPLEMENT ANTI -GEL $50.52 SEWING BASKET UNIFORM REPAIR $26.63 • SHOPKO POP, TOTE $45.78 SIMMONS GUN SPECIALTIES SIGARMS P232 380ACP 7RD BLUE $708.90 STANDARD PRINTING LABELS -HPD $120.73 STATE TREASURER 1999 QTR 4 SURCHARGES $3,349.57 STRATEGIC INSIGHTS CO CAPITAL PLANN SOFTWARE, SUPPRT $852.00 SUPERIOR COFFEE & FOODS COFFEE $71.26 SURVIVALINK FIRSTSAVE BIPHASIC $3,208.11 SWANSON, MARILYN REIMB -VIDEO TAPES $16.37 TAB PRODUCTS TASK LIGHT, OVERHEAD CAB $277.40 TEK MECHANICAL PLBG SUPPLIES, LABOR- AIRPORT $760.82 TOTAL SOLUTIONS GROUP LOGIS /MCLEOD TO HUTCH PD PROG $1,437.50 TRI CO WATER COND WATER DELIVERY $270.21 TWO WAY COMM INC CHARGER, USED 252, LESS TRADE $244.95 UHL CO. NETWORK 8000 TRAINING $1,960.00 UNIFORMS UNLIMITED SWEATER $58.70 UNITED BLDG CENTERS LUMBER $6.70 UNIVERSITY OF MN REG -JOHN P RODEBERG $195.00 US CAVALRY MAMMOTH $228.99 US POSTAL SERVICE DEC POSTAGE $919.16 US WEST COMMUN JAN SERVICE $166.20 WAL -MART AUDIOCASSETTES $94.36 WEST PUBLISHING PYMT CTR MN STATUTES 2000 $654.98 WOLLACK & ASSOCIATES INC LAW ENFORCEMENT EXAMS $756.28 YAMAHA MOTORSPORTS AIR FILTER $31.60 < *> $136,142.02* HUTCH COMM DEV.0 CHAMBER OF COMMERCE 2000 MEMBERSHIP- CHRISTIE ROCK $80.00 GRUFRUFF DESIGN DESIGN & LAYOUT- STATIONERY $3,985.00 HUTCHINSON TEL CO WEB PAGE DEVELOPMENT $1,374.34 MORE 4 POP $4,32 SUBWAY 10 BOX LUNCHES $47.82 US POSTAL SERVICE DEC POSTAGE $7.15 < *> - $5,498.63* TRANS FAC. COAST TO COAST CAULK $102.57 ELECTRO WATCHMAN FIRE MONITORING $319.50 G & K SERVICES MATS $304.30 HUTCH COOP CENEX MACHINERY & EQUIPMENT $376.61 HUTCHINSON TEL CO JAN SERVICE $467.92 HUTCHINSON UTILITIES DEC UTILITY $4,236.19 JENSEN, JERRY UPRIGHTS, BEAMS $150.00 JLR GARAGE DOOR SERVICE DOOR, INSTALLATION, MOTOR $1,853.90 KLEESPIE PHONE SUPPORT $275.00 MORE 4 GROCERIES $11.04 PRIMROSE OIL CO FLOW - MASTER GOLD $908.33 QUADE ELECTRIC PARTS $123.31 RUNNING'S SUPPLY GLASS CLEANER $145.97 SCHMELING OIL CO 1" BREAKAWAY $185.66 SUPERIOR COFFEE & FOODS COFFEE $35.63 TEK MECHANICAL MATERIALS, LABOR -HATS $119.73 US POSTAL SERVICE DEC POSTAGE $37.18 WITTE SANITATION DEC SERVICE $79.92 < *> $9,732.76* LIQUOR STORE AAGARD WEST JAN SERVICE - $46.80 AMERIPRIDE LINEN & APPAREL DELIVERY $170.55 C & L DISTRIBUTING DEC BEER $10,812.20 CDI OFFICE PRODUCTS LTD COMPUTER PAPER $102.56 CITY OF HUTCHINSON LOTTERY PYMT $528.97 ED PHILLIPS & SONS CO. DEC WINE $651.25 GRIGGS COOPER & CO LIQUOR CREDIT $1,754.25 HANSEN DIST OF SLEEPY EYE DEC BEER $2,327.90 HENRYS FOODS INC TOBACCO PURCHASE $163.32 HUTCHINSON TEL CO JAN SERVICE $190.17 HUTCHINSON UTILITIES DEC UTILITY $1,019.21 JOHNSON BROTHERS LIQUOR CO. DEC WINE $117.80 . KARP RADIO DEC RADIO ADS $96.30 KKLN DECEMBER RADIO ADS $580.00 LEAGUE OF MN CITIES QTR 3 GEN LIAB $266.00 LENNEMAN BEVERAGE DIST. INC DEC BEER $1,236.85 - LOCHER BROS INC DEC BEER $8,425.50 .PEN -HOLD COUNCIL REPORT $33,826.91 11 -JAN -2000 (16:26) page 4 ---------------------------- LIQUOR STORE -------------------------- LUNDHOLM, LORI --- -- - ----- ------------------- CLEAN WINDOWS ------------ $42.60 -- MORE 4 VEGGIES, PHOTOS $598.77 PARTS, LABOR, SHOP SUPPLIES • NELSEN, LORI 1999 MILEAGE $36.89 FLOWERS - ZIEGLER QUALITY WINE & SPIRITS CO. JAN LIQUOR $9,840.11 $89.13 ST. CLOUD RESTAURANT SUPPLY DEC SUPPLIES $581.36 DEC FUEL $569.41 TOTAL REGISTER INC MAINTENCE CONTRACT $1,300.00 MILEAGE, MIXER DRIVES -LABOR TRI CO WATER COND BOTTLE WATER $89.47 $3,054.37 US POSTAL SERVICE DEC POSTAGE $131.78 2000# CONT <'> HDWE $41,110.61' RURAL F. D. CITY OF HUTCHINSON DEC FUEL $170.62 $145.00 FORCIER, GARY QTR 4 RURAL MILEAGE $5.85 UNIFORMS $824.91 HUTCHINSON WHOLESALE LAMP $8.44 NOV SERVICE SCHRAMM, STEVE QTR 4 1999 RURAL MILEAGE $31.53 $80.00 STEELE, DAN QTR 4 1999 RURAL MILEAGE $34.78 REPAIR CLAMP <'> CHICKEN LUNCHES $251.22• WATER /SEWER FUND 0 AAGARD WEST AM.PUBLIC WORKS ASSN ANALYTICAL PRODUCTS GROUP BENNETT OFFICE SUP. BRAUN PUMP & CONTROLS CAMERA SHOP CARR FLOWERS CDI OFFICE PRODUCTS LTD CENTRAL GARAGE CITY OF HUTCHINSON COAST TO COAST CONVEYOR DESIGN CURTIS 1000 CUSTOM MADE EQUIP DPC INDUSTRIES DYNA SYSTEMS EARTH TECH /RUST ELECTRO WATCHMAN FISHER SCIENTIFIC G & K SERVICES GENERAL REPAIR SERVICE GOPHER STATE INC GRAHAM, MARION HARRIS COMPANIES HENRY & ASSOCIATES HUTCH CAFE HUTCH COOP CENEX HUTCH PLBG & HTG CO HUTCHINSON TEL CO HUTCHINSON UTILITIES IMPERIAL PORTA THRONES INDUSTRIAL MAINT SUPPLIES JEFF'S ELECTRIC LEAGUE OF MN CITIES LOGIS MCC INC MCKIMM MILK TRANSIT INC MN VALLEY TESTING LAB MORE 4 MWOA NALCO CHEMICAL CO. NCL P & D AG ELECTRIC POSTMASTER QUADS ELECTRIC REMEDIATION MGMT CONSULTANTS RUNNING'S SUPPLY SCHILLING PAPER CO SCHMELING OIL CO SCHRAMM IMPLEMENT SEH SERV -O -CAL SERVICEMASTER SHARE CORP SORENSEN FARM SUPPLY STRUCTURAL SPECIALTIES SUBWAY DEC PICKUP $33,826.91 2000 MEMBERSHIP DUES $380.00 LAB SUPPLIES $206.00 METER READINGS $15.00 PARTS, LABOR, SHOP SUPPLIES $1,552.44 FILM $73.50 FLOWERS - ZIEGLER $53.25 CAN LINERS $89.13 DEC REPAIRS $1,911.27 DEC FUEL $569.41 UPS $428.23 MILEAGE, MIXER DRIVES -LABOR $3,484.48 ENVELOPES $3,054.37 DRILL HOLES IN MANHOLE COVERS $5.00 2000# CONT $396.62 HDWE $823.96 PROFESS SERV -HUTCH RMP /PSM $42,661.10 SERVICE CALL, MILEAGE $145.00 SAFESKIN MED $332.38 UNIFORMS $824.91 REBUILD KIT, MACH SHAFT, LABOR $4,083.32 NOV SERVICE $164.50 REIMS SAFETY GLASSES $80.00 CIRCUIT SETTER $1,644.98 REPAIR CLAMP $142.98 CHICKEN LUNCHES $22.50 LP GAS $50.90 WATERLINE INSTALLATION $2,350.00 JAN SERVICE $818.86 DEC UTILITY $20,597.58 UNIT RENTAL - COMPOST SITE $61.55 REPAIR & MAINTENANCE SUPPLIES $34.41 MATERIALS, LABOR -WWTP $1,172.52 QTR 3 GEN LIAB $3,910.00 NOV SERVICE $6,539.64 PROGRESS INVOICE- BOISOLIDS FAC $1,980.00 MOVE BOXES $290.00 LAB TESTS $352.50 FILM $8.99 2000 DUES -DAVE SIMONS $15.00 NALCO 8325 LIQUID $694.38 LAB SUPPLIES $694.17 ELEC PARTS $280.39 ANNUAL FEE $100.00 LAMPS $240.69 MTG, PREPARATION, REPORT $1,298.75 SUPPLIES $84.35 ICE GO $134.28 FUEL OIL $158.78 FLANGE, ETHER $2,189.93 PROFESS SERV- AIRPORT SEWER $3,852.56 PANEL METER, MILEAGE, SERVICE $591.18 CLEANING $1,187.48 LOTION, SOAP $87.08 LUG NUT $2.29 P & H MIN CHARGE $165.00 5 SANDWICHES, CHIPS, DRINKS $58.23 OPEN -HOLD COUNCIL REPORT 11 -JAN -2000 (16:26) page 5 - -- — - - --- - -------------------- WATER /SEWER FUND ----------- TEK MECHANICAL - ------- ----------------------------------------------- COPPER COUPLING $0.52 TRI CO WATER COND TWO WAY COMM INC SALT, SUPPLIES, SERVICE BATTERY $106.61 $86.85 US FILTER /DAVIS PROCESS PARTS $230.19 US FILTER /WATERPRO 4 SRH COMPOUND ECR & TP $3,045.53 US POSTAL SERVICE DEC POSTAGE $1,091.50 USA BLUE BOOK SHANK ADPTR, QUICK CONNECT $495.32 ZD JOURNALS EXCEL QUICKSKILL $42.50 < *> $152,073.77* $485,751.72* • IMMEDIATE PAY COUNCIL REPORT 11- JAN -2000 (16:27) page 1 ---------------------------------------------------------------------------------------------------- GENERAL FUND CITY OF WHITE BEAR LAKE RISK MGMT SEMINAR REGISTRATION $240.00 DEPT NATURAL RESOURCES DNR FEES TO STATE $2,882.00 PITNEY BOWES INC EQUIPMENT MAINTENANCE $897.18 < *> $4,019.18* HUTCH COMM DEV.0 ECONOMIC DEVELOPMENT ASSOC OF MEMBERSHIP DUES HUTCH TRANS FAC. SCHMELING OIL CO FUEL OIL LIQUOR STORE CITY OF HUTCHINSON LOTTERY PYMT CITY OF HUTCHINSON - GENERAL FUN PAYROLL 12/30/99 QUALITY WINE & SPIRITS CO. DEC LIQUOR PAYROLL FUND AETNA VARIABLE LIFE ASS. CO. EE CONTRIB 12/25/99 AMERICAN FAMILY INS CO. EE CONTRIB 12/25/99 GREAT WEST LIFE INS. CO. EE CONTRIB 12/25/99 H.R.L.A.P.R. EE CONTRIB 12/25/99 HUTCHINSON AREA UNITED WAY 1999 EE CONTRIB ICMA RETIREMENT TRUST EE CONTRIB 12/25/99 MN CHILD SUPPORT PAYMENT CENTE CHILD SUPPORT 12/25/99 PERA LIFE INS CO. - EE CONTRIB 12/25/99 PERA- D.C.P. EE CONTRIB 12/25/99 PRUDENTIAL EE CONTRIB 12/25/99 PRUDENTIAL MUTUAL FUNDS EE CONTRIB 12/25/99 PUBLIC EMPLOYEES EE CONTRIB 12/25/99 TEMPLETON INC EE CONTRIB 12/25/99 WADELL & REED EE CONTRIB 12/25/99 SCDP 97 Hsg Reh ASBESTOS ABATEMENT SPECIALISTS ASBESTOS REMOVAL EVEN -TEMP CONSTRUCTION CARPENTRY, ELEC & PLBG 1k R /SEWER FUND AM.WATER WORKS ASSN MEMBERSHIP RENEWAL WIRE TRANSFERS GEN FUND PIN Dept of Revenue -Civic Arena Sales Tax W/S FUND M Dept of Revenue -Use Tax LIQUOR FUND PIN Dept of Revenue -Sales Tax $175.00 $175.00* $3,537.80 $3,537.80* $528.97 $9,318.13 $748.87 $10,595.97* $565.00 $27.88 $100.00 $177.74 $533.00 $1,755.00 $162.89 12.00 52.02 $75.00 $30.00 $16,009.00 $66.95 $150.00 $19,716.4B- $1 650. 00 $32,980.00 $34,630.00* $355.00 $355.00* $73,029.43* $449.00 6,251.00 20,302.00 is PAYROLL ACCOUNT - PAYROLL OF DECEMBER 30, 1999 PERIOD ENDING: 12/25/99 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCT# NAME $16,558.57 0140 9995 -2081 WITH. TAX ACCOUNT $9,271.18 0140 9995 -2226 $387.97 0140 9995 -2228 $26,217.72 $5,513.68 10 $4,145.47 $9,659.15 $35,876.87 $6,520.99 Finance Director Approval Sub -Total - Employee Contribution 0140 9995 -2226 0140 9995 -2228 Sub -Total - Employer Contribution Grand Total - Withholding Tax Account DESCRIPTION Employee Contribution - Federal Tax Employee Contribution - Soc. Security Employee Contribution - Medicare Employer Contribution - Social Security Employer Contribution - Medicare 9995 -2082 MN DEPT OF REVENUE 0