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cp08-22-2000 cM a a AUGUST SUNDAY MONDAY TUESDAY 2000 -20- -21- -22- HUTCHINSON 9:30 a.m. — Senior Advisory Board 7:00 a.m. — Leadership Team CITY Meeting at Senior Center Meeting in Main Conf. Room CALENDAR 1:30 p.m. — Management Team 4:00 p.m. — City Council Meeting in Main Conf. Room Workshop re. Budget in Main Conference Room WEEK OF 4:00 p.m. — Charter Commission in Council Chambers 5:30 p.m. - City Council Mtg. August 20-26 in Council Chambers WEDNESDAY THURSDAY FRIDAY SATURDAY -23- -24- -25- -26- 10:30 am. — Safety Committee in CONFERENCE/SEMINAR/ City Center Main Conf. Room TRAINING/VACATION 7:00 a.m. — HCDC/EDA Board CITY PICNIC Meeting in City Center Main Conference Room 21 John Rodeberg (V) 6:00 p.m. Recreation Center 22 -25 Dolf Moon (V) Noon — Joint Planning Board in City Center Council Chambers C =Conference M = Meeting S = Seminar T = Training ��/ V = Vacation AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 22, 2000 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION — Pastor Michael Wuehler, Vineyard United Methodist Church 3. MINUTE — Regular Meeting of August 8, 2000 and Bid Opening of August 11, 2000 and August 15, 2000 Action - Motion to approve as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF JUNE 1, 2000 2. PLANNING COMMISSION MINUTES OF JULY 18, 2000 3. HUTCHINSON AREA HEALTH CARE BOARD MINUTES OF JULY 18, 2000 • (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11551 — RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY (c) MOTORIZED VEHICLE PERMIT FOR GOLF CART REQUESTED BY JAMES W.KUEHL (d) APPOINTMENT OF PAUL ACKLAND TO UTILITIES COMMISSION (SECOND TERM) (e) OUT -OF -STATE TRAVEL FOR DICK NAGY TO MAKE A PRESENTATION AT CONFERENCE IN SALT LAKE CITY, UTAH, NOVEMBER 4 -8, 2000 (f) LETTING NO. 2, PROJECT NO. 00-02 (SOUTH AREA TRUNK SEWER, PHASE 2; JEFFERSON STREET SE TO WEST OF TH 15); ASSESSMENT ROLL NO. 5043 ➢ RESOLUTION NO. 11552 — RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ➢ RESOLUTION NO. 11553 — RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ➢ RESOLUTION NO. 11554 — RESOLUTION ACCEPTING BID AND AWARDING CONTRACT (g) CHANGE ORDER NO. 1; LETTING NO. 4, .LETTING NO. 6, LETTING NO. I1 CITY COUNCIL AGENDA — August 22, 2000 0 (h) CHANGE ORDER NO. 1, RICE LAKE CONTRACTING FOR BIOSOLIDS PROJECT (i) EXTENSION OF MORATORIUM FOR CONSTRUCTION OF TELEVISION AND RADIO ANTENNA (REVISIONS TO SECTIONS 3 AND 10 OF ZONING ORDINANCE) WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE NO. 00-284 AND SET SECOND READING) (j) VARIANCE TO REDUCE REQUIRED REAR YARD SETBACK FROM 30' TO 24.8' AS REQUESTED BY MILAN AND DEBRA YUREK OF 1200 WEST SHORE DRIVE WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (ADOPT RESOLUTION NO. 11556) (k) CONDITIONAL USE PERMIT TO CONSTRUCT COMMERCIAL BUILDING IN UC DISTRICT AS REQUESTED BY BRET RASMUSSEN WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (RESOLUTION NO. 11546) (1) CONDITIONAL USE PERMIT TO CONSTRUCT AN ADDITION IN UC DISTRICT AND CONSTRUCT TWO STORAGE BUILDINGS WHICH EXCEED 1,000 SQUARE FEET AS REQUESTED BY HUTCHINSON MANUFACTURING WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (RESOLUTION NO. 11547) • VARIANCE TO (m) O 14' OR CCONSTRUCTION OF D DE CK AS REQUESTE BY KEVIN AUGESON OF 805 FRANKLIN STREET SW WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (RESOLUTION NO. 11557) (n) PRELIMINARY AND FINAL PLAT FOR REARRANGEMENT OF BROLL'S THIRD ADDITION FROM TWO 5- PLEXES TO FIVE TWIN HOMES AS REQUESTED BY DAVID BROLL WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (RESOLUTION NO. 11548) (o) VACATION OF DRAINAGE AND UTILITY EASEMENTS WITHIN BROLL'S THIRD ADDITION WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (FIRST READING OF ORDINANCE NO. 00- 282 AND SET SECOND READING) (p) FINAL PLAT FOR 3 -LOT SUBDIVISION TO BE KNOWN AS COUNTY FAIR MARKETPLACE SECOND ADDITION AS REQUESTED BY RYAN COMPANIES FOR MARQUETTE BANK WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATIONS (RESOLUTION NO. 11549) (c) LOT SPLIT AS REQUESTED BY MICHELLE PERNAR AT 106 SELCHOW AVENUE WITH FAVORABLE RECOMMENDTION AND STAFF RECOMMENDTAIONS (RESOLUTION NO. 11550) • Action — Motion to approve consent agenda CITY COUNCIL AGENDA — August 22, 2000 5. PUBLIC HEARIN — 6:00 P.M. (a) SMALL CITIES DEVELOPMENT PROGRAM Action - Motion to close hearing - Motion to reject — Motion to approve and adopt Resolution No. 11555 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION BY RANDY REDMAN REGARDING EMERGENCY SERVICES TRAINING CENTER Action — (b) PRESENTATION BY BYRON HAYUNGA OF MINNESOTA WASTEWATER OPERATORS ASSOCIATION TO PRESENT DOUG JOHNSON WITH STATE AWARD FOR MAINTENANCE OPERATOR OF THE YEAR Action - (c) PRESENTATION OF PETITIONS TO CITY COUNCIL BY HUTCHINSON CHARTER COMMISSION Action — Motion to reject — Motion to accept petitions • 7. UNFINISHED BUSINESS (a) CONSIDERATION OF TWO ALTERNATES FOR COMPOSTING FACILITYBUILDINGS AND CONCRETE WORK (DEFERRED AT BID OPENING ON AUGUST 15, 2000) Action — (b) CONSIDERATION OF AWARDING FRANCHISE TO HUI'CHINSON TELEPHONE COMPANY Action — Motion to reject — Motion to approve and waive first reading of Ordinance No. 00 -283 and set second reading 8. NEW BUSINESS (a) CONSIDERATION OF ADVERTISING FOR BIDS FOR CITY/RURAL RESCUE TRUCK AND TELESCOPING PLATFORM TRUCK Action — Motion to reject — Motion to approve opening bids on October 6 and awarding bid on October 24 (b) CONSIDERATION OF CITY POLICY NO. 3.25 FOR POLICY MANUAL REGARDING EMPLOYEE BADGES Action — Motion to reject — Motion to approve 3 CITY COUNCIL AGENDA — August 22, 2000 0 (c) CONSIDERATION OF EXTENSION OF COMMERCIAL LEASE WITH HUTCHINSON AREA CHAMBER OF COMMERCE Action — Motion to reject — Motion to approve (d) CONSIDERATION OF SETTING DATE FOR A BUDGET WORKSHOP Action — Motion to reject — Motion to approve (e) CONSIDERATION OF CHANGING SEPTEMBER 12, 2000 CITY COUNCIL MEETING DATE DUE TO PRIMARY ELECTION Action - 9. MiSCELLANE011.9 (a) COMMUNICATIONS MWEEFF.'Wriml, ";1013400 (a) VERIFIED CLAIMS A & B Action — Motion to approve and authorize payment from appropriate funds • E A N MINUTES • REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 8, 2000 Mayor Torgerson called the meeting to order at 5:30 p.m. with the following members present: Mayor Marlin Torgerson, Council Members Jim Haugen, John Mlinar, Kay Peterson and Duane Hoversten. Also present: City Administrator Gary D. Plotz, Director of Engineering John Rodeberg and City Attorney Richard Schieffer. 2. Pastor Michael Wuehler gave the invocation. 3. The minutes of the regular meeting of July 25, 2000 were approved as amended. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. LIBRARY BOARD MINUTES OF JULY 24, 2000 2. AIRPORT COMMISSION MINUTES OF JUNE 26, 2000 BUILDING OFFICIAL'S REPORT FOR JULY 2000 (b) RESOLUTIONS AND ORDINANCES • 1. ORDINANCE NO. 00 -281— AMENDING ORDINANCE NO. 00 -271; AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY NORTH AMERICAN BROADCASTING PURSUANT TO MINNESOTA STATUTES 414.033, SUBDIVISION 2(1) AND 2(3) (WAIVE SECOND READING AND ADOPT) 2. RESOLUTION NO. 11545 — RESOLUTION DESIGNATING THE LOCATION OF POLLING PLACE FOR ALL PRECINCTS AND APPOINTING JUDGES FOR THE 2000 FEDERAL PRIMARY AND GENERAL ELECTIONS (c) GAMBLING LICENSE FOR 3M CLUB OF HUTCHINSON (d) REVISED CHANGE ORDER NO. 3 FOR ROLLING MEADOW; UTILITY AND STREET IMPROVEMENTS (e) CHANGE ORDER NO. 4 FOR CENTURY AVENUE/DALE STREEET; PROJECT NOS. 99 -03 & 99 -04 (f) OUT -OF -STATE TRAVEL FOR FIRE CHIEF BRAD EMANS Motion by Haugen, second by Peterson to approve the consent agenda. Motion unanimously carried. 5. PUBLIC HEARING — 6:00 P.M. . (a) PUBLIC INPUT REGARDING PRE- DESIGN OF PROPOSED COMMUNITY CENTER CITY COUNCIL MINUTES — August 8, 2000 The Mayor called the hearing to order at 6:00 p.m. The City Administrator commented that the public hearing process was a means for the City Council to obtain public input on the proposed Community Center and the facility's pre- design. Any information obtained from the public would be passed on to the Pre - Design Committee for their consideration. Also, the hearing would enlighten the public on the most recent happenings. He noted that the timeframe was rather compressed since the Community Center report was scheduled to be presented at the August 22 City Council meeting. Steve Cook, 728 Juul Road, stated that although the law did not require a vote on the Community Center, he thought it was the "right thing to do." He referred to the community survey where it showed that the public wanted the right to vote on major new facilities. He also reported that the current petition showed the public wanted a vote on the proposed City Charter amendments. Cook further noted that the survey revealed that the public thought banquet rooms, meeting rooms and a senior center should be included in a Community Center. In closing, he declared that the decision on a Community Center should not be driven by trying to use the $1 million state grant, but rather to decide what type of facility the public wants. Jim Mills, 962 Rolling Greens Lane NW, commented that he served on the HAHC Board of Directors, and he still has an interest in the hospital. Therefore, he was happy to see that the hospital was able to purchase the Plaza 15 property since it would provide an additional facility for the Community Center as well as for hospital use. In the future all of the health care facilities could be incorporated into the Plaza • 15 area. Mills stated he was in favor of the Community Center and felt it was needed. He wanted to see the plans develop and wished the City success in this venture. Tom Wirt, 17614 240' Street N., stated that he bad worked with the art center and was fully aware of the problems associated with lack of space. He thought there was a need for the proposed program, but there was no facility. Wirt would support the Community Center as a teacher, and he noted there were others who would also support it. He recommended the Minnetonka Center as a model to consider. Mike Ribich, 1350 Campbell Lane NW, asked that the City Council obtain input from the people regarding the Community Center. He stated that the public is interested in politics and would vote on the issues. Ribich thought the Community Center deserved a vote on the November ballot. Lisa Hergenrader, 636 Grove Street, commented that she felt compelled to come to the meeting and address the City Council. She thought there needed to be a vote by the citizens on this issue. It was her opinion that the Community Center would be an asset to the City, but the people want a right to vote on it. Bob Steams, 1004 Rolling Greens Lane, stated he was disappointed that there wasn't any proposed plan available for the people to view. He didn't have any recommendations on what should be included in the facility. Steams commented that many people were losing sight of the fact that this was not a democracy but a representative republic. He commended the Task Force's idea to use the elementary school for a Community Center and thought it was a good idea sing it was at a good location and would provide many uses. Steams thought this would require a vote prior to acquisition of the property, but he noted it would he a number of years before the school would be available. He thought the hospital spent minim money on the • CITY COUNCIL MINUTES — August 8, 2000 purchase of the Plaza 15 building. It would be economical and the use of the facility would be assured. The Mayor reported there were two preliminary plans. One plan was drawn by Norman Hoefer, a committee member. The consultant, Wold Architects & Engineers, drew the other plan. Norman Hoefer, 1225 Golfview Court, stated that the senior citizens did not want to be forgotten in the process. They should be kept in mind when the plans are prepared. Torperson read a portion of the 1999 Minnesota State Statute that referred to the $1 million grant money. He noted that the total $1 million did not have to be paid back, but only whatever portion was left outstanding. Motion by Peterson, second by Haugen to close the public hearing at 6:32 p.m. Motion unanimously carried. 6. COMMUNICATIONS, REQUESTS AND PETITIONS - NONE 7. UNFINISHED BUSINESS - NONE 8. NEW BUSINESS • (a) CONSIDERATION OF AWARDING REFUSE/COMPOST/RECYCLING COLLECTION CONTRACT Plotz reported that the Solid Waste Subcommittee had met individually with the three finalists and reviewed the process in the "Request for Proposal." Two haulers submitted a "final and best offer" at 5:00 p.m. on August 1, 2000. The City Solid Waste Committee reviewed the collection choices of a two compartment truck and two separate (one compartment) trucks. The Committee and City staff recommended to award the service contract to Waste Management, utilizing a two- compartment truck, one -pass collection system. Motion by Peterson, second by Hoversten to approve the proposal of Waste Management for the refuse/compost/recycling collection contract and to authorize the Mayor and the City Administrator to execute a contract. Motion unanimously carried. (b) CONSIDERATION OF AWARDING BID FOR WALKING FLOOR TRANSFER TRAILER IN CONJUNCTION WITH REFUSE COLLECTION CONTRACT Plotz explained the operation of the walking floor transfer trailer in conjunction with the refuse collection process. He noted that only one bid was received, and it was recommended to make award to Wilkins Industries, Inc. in the amount of $67,350. Motion by Mlinar, second by Peterson to approve the bid award. Motion unanim ously carried. (c) CONSIDERATION OF CHANGES TO GUIDELINES AND POLICIES OF • EXISTING HUTCHINSON COMMUNITY DEVELOPMENT COMMISSION DOWNTOWN LOAN PROGRAM AND CREATION OF THREE NEW DOWNTOWN REHABILITATION PROGRAMS USING RECAPTURED FUNDS CITY COUNCIL MINUTES — August 8, 2000 Christie Rock, Executive Director of HCDC/EDA, summarized the three new programs, namely, sign and awning grant program, storefront revitalization matching grant program, and commercial rehabilitation loan program. She explained the guidelines, general conditions and procedures for each program. Motion by Hoversten, second by Peterson to approve the new programs. Motion unanimously carried. (d) CONSIDERATION OF SETTING PUBLIC HEARING FOR AUGUST 22, 2000 AT 6:00 P.M. TO REVIEW PROPOSED GROVE - FRANKLIN STREET NEIGHBORHOOD SMALL CITIES REHAB GRANT APPLICATION Jean Ward, HRA Executive Director, requested setting a public hearing date of August 22, 2000 at 6:00 p.m. The purpose of the hearing would be to provide information and receive public comment regarding the application to the MN Department of Trade and Economic Development for a Small Cities Development Grant Program. The proposed grant would be utilized in the Grove - Franklin Street neighborhood. Motion by Mlinar, second by Peterson to approve the public hearing date. Motion unanimously carried. (e) CONSIDERATION OF CITY'S GENERAL LIABILITY AND COMPREHENSIVE INSURANCE COVERAGE Dennis Potter, financial consultant of Insurance Planners, presented renewal rates for the City's property, comprehensive and liability insuran policies. He reported that the substantial rate increase was due to several factors. There has been an increase in exposure due to increased liquor sales, additional cars have been added to the City fleet, an increase in payroll at Hutchinson Utilities, and a $37,000 increase due to City growth. Motion by Mlinar, second by Haugen to approve the renewal rates for the City's property, liability and comprehensive insurance policies. Motion unanimously carried. (f) CONSIDERATION OF REQUEST FOR FOOD SHELF SPACE IN PROPOSED COMMUNITY CENTER The McLeod Emergency Food Shelf requested consideration of approximately 600 square feet of space in the proposed Community Center. At the present time, they are located in two small rooms at the Congregational Church, but they may need to relocate in the near future. This request will be taken into consideration when the future plans of the Community Center are better known. (a) COMMUNICATIONS REGARDING CITY CHARTER City Attorney Richard Schieffer reported that an organizational meeting of the • El • CITY COUNCIL MINUTES — August 8, 2000 Charter Commission was held on August 7, 2000, and Charles D. Carlson was elected chair. City Attorney Marc A. Sebora addressed the legal questions that were asked. Steve Cook made a presentation to the Commission regarding the petition to amend the City Charter. Another meeting of the Charter Commission will be scheduled at such time when all the signed petitions would be received from Steve Cook. (b) COMMUNICATIONS FROM CITY ADMINISTRATOR Plotz stated that the bids for the composting facility/bagging building would be opened at 4:00 p.m. on August 11, 2000. He requested a brief meeting to award the bid on August 15, 2000 prior to the scheduled special City Council meeting for a hearing on revocation of liquor licenses. Motion by Mlinar, second by Haugen to award the bid at 7:00 a.m. on August 15, 2000. Motion unanimously carried. (c) COMMUNICATIONS FROM DIRECTOR OF ENGINEERING • Rodeberg reported that the DNR had requested the City to sign an Amended Memorandum of Agreement (MOA) between the City and the Enhanced Floodwarning System Cooperating Agencies, for whom the DNR remains the authorized agent for execution. Also, the City has been asked to sign an agency agreement, which clarifies that the National Weather Service (NWS) is not a cooperating agency for purposes of the MOA. Motion by Peterson, second by Hoversten to approve signing the Memorandum of Agreement. Motion unanimously carried. (d) COMMUNICATIONS FROM MAYOR MARLIN TORGERSON The Mayor commented on a phone call he had received from a resident who lived in the north part of the City. This individual expressed concern about the city changing the sign ordinance and did not want signs. Also, this person thought the trucks should be in the commercial district. � W5 13 M4.1 J W R 0 W 19 IN r 181 . R741 Z I PX618 I .r r; (a) VERIFIED CLAIMS A & B • Motion by Mlinar, second by Peterson to approve the verified claims A and authorize payment from appropriate funds. Motion unanimously carried. 5 CITY COUNCIL MINUTES — August 8, 2000 0 Motion by Haugen, second by Peterson to approve the verified claims B and authorize payment from appropriate funds. Motion carried with Hoversten abstaining from voting. � � : ►lul ►YI There being no further business, the meeting adjourned at 6:43 p.m. • 0 0 MINUTES BID OPENING FRIDAY, AUGUST 11, 2000 City Administrator Gary D. Plotz called the bid opening to order at 4:00 p.m. Also present were Coordinator Lawrence Winter, Director Randy DeVries, Doug Johnson, Consultant Tim Goodman of Earth Tech and Administrative Secretary Marilyn J. Swanson. Plotz dispensed with the reading of Publication No. 6217, Advertisement for Bids, Composting Facility, Tipping and Processing Building, Bagging Building. The following bids were opened and read: Contractor Tipping/Processing Building Bagging Building Concrete Fndns. & Slabs Total Contract Gopher State Cont. 5932,923 $551,509 $427,315 $1,911,747 Rice, MN Spectra Bldg. Group 673,000 473,000 450,000 1,596,000 • Monticello, MN Dammann Const. Co. 701,650 438,800 588,650 1,729,100 Glencoe, MN Raske Bldg. Systems 738,932 410,000 450,000 1 Cosmos, MN Marcus Const. Co. 650,000 535,000 590,000 1,775,000 Prinsburg, MN It was noted that all of the contractors had submitted bid security and acknowledged addenda I & 2, except for Spectra Building Group which acknowledged only addenda 1. The bids were referred to staff for review. A recommendation for award will be made at a special City Council meeting scheduled for August 15, 2000 at 7:00 a.m. in the City Council Chambers of Hutchinson City Center. The meeting adjourned at 4:12 p.m. 3. • MINUTES SPECIAL CITY COUNCIL MEETING TUESDAY, AUGUST 15, 2000 The Mayor called the special meeting to order at 7:00 a.m. The following were present: Mayor Marlin Torgerson, Council Members Jim Haugen, John Mlinar, Kay Peterson and Duane Hoversten. Also present: City Administrator Gary D. Plotz, City Attorney Marc A. Sebora, Administrative Secretary Marilyn J. Swanson, and Engineer Scott Young of Earth Tech. Engineer Scott Young presented a letter of recommendation for awarding the bid on the composting facility- buildings and concrete work. He reported there was a legal interpretation regarding the bids. Two of the five bidders were $3,000 apart in their bid price. However, the apparent low bidder, Spectra Building Group, LLC, did not acknowledge Addendum No. 2 as part of their submittal which was a requirement of the bidding documents. On August 14, 2000, Earth Tech received a letter from Spectra in which they acknowledged receipt of Addendum No. 2. Young noted this information must be acknowledged at the time of the bid submittal. Young informed the Council that the City might waive any irregularity not involving price, time or changes in the work. However, Addendum No. 2 involved changes in the work, which would affect the price. Therefore, he recommended that the bid be rejected as non - responsive. • Earth Tech did not recommend that Spectra's bid bond be forfeited, as is allowed for a breach of bidding procedures. It was the recommendation of Earth Tech to award the bid with alternates to Raske Building Systems, second lowest bidder. Young noted there were two bid alternates for translucent panels and the office. The total cost for the alternates was $88,212, including $41,627 for the translucent panels and $46,585 for the office. This would bring the total cost to $1,687,144 for Raske Building Systems and $1,731,000 for Spectra Building Group. Hoversten inquired why the office and lights were being added at this time. Young responded that these two items were previously removed from the project because of budget costs. Plotz reported there were some flexibilities inasmuch as money had been set aside for several years from the refuse account to cover the City's share of the project costs. The funding would be available if the City Council would like to add the two alternates. Young stated the alternates could be added as a change order in the future. However, he could not guarantee the price would remain the same. The cost would have to be negotiated with the contractor once the City had determined how many panels it desired. Peterson asked if the operation could proceed without the alternate items. Young responded that it could, but they might be needed for the project. CITY COUNCIL MINUTES — AUGUST 15, 2000 PAGE 2 Director Randy DeVries stated the office was a high cost, but it was more important than the panels for natural light. There would be a scale and counters located in the office area where people could make payment for items purchased. He thought that perhaps someone else, i.e. City employees, could do the remaining work as time allowed. However, he was concerned that the project might not be completed if postponed at this time. Hoversten suggested leaving the two alternates off for review at the next City Council meeting. Greg Mooney of Spectra Building Group stated the company disagreed with Earth Tech's recommendation and had met with their attorney. He thought Addendum No. 2 was a clarification letter, and it did not affect their cost for the project. The company believed its bid was responsive and valid. However, he pointed out that Raske's bid was not responsive for the following reasons: (1) It did not contain a bid for alternate No. 3; (2) Raske qualified its bid with Exhibits A, B and C, but only Exhibit C was present, with no bidder's qualification statement; (3) The bid was not notarized. All of these items were required in the bid specifications. 0 Mooney commented that he understood this project was over budget. Therefore, he questioned why the City was considering alternates 1 and 2. Mooney noted the alternate bids were not read • at the bid opening. In closing, the presenter reiterated that Addendum No. 2 had no bearing on the company's price. He forewarned the City Council that if the bid were awarded to Raske Building Systems, the City would receive a letter from Spectra's lawyer, Attorney Curtis D. Smith of the law firm Moss & Barnett. Sebora responded that the City staff, City Attorney Richard Schieffer, and Earth Tech had reviewed the bids. Although certain irregularities could be waived by the City Council, this one could not be waived. Therefore, it would be within the City's right to award the bid to the second lowest bidder. Motion by Peterson, second by Mlinar to award the bid to the second lowest bidder, Raske Building Systems, and not include the two alternates. Motion carried with Council Member Haugen abstaining. The City Council special meeting for awarding the bid on the composting facilityibuildings and concrete work ended at 7:20 a.m. The special meeting reconvened in the City Center Main Conference Room for a taped hearing to consider revocation of three liquor licenses. The Hutchinson Police Department and legal counsel conducted the hearing. • MINUTES Parks, Recreation & Community Education Advisory Board • June I, 2000 Members present: Jay Beytien, Dan Engwall, Todd Ertsgaard, Mary Inglis, John Mlinar, Dolf Moon, Sonja Muellerleile, Brett Rasmussen, Mike Schiesl, Theresa Sweeney. Minutes dated May 4, 2000 were approved by Jay Beytien and seconded by Mike Schiesl. OLD BUSINESS Summer Programs: Thank you to all volunteers who helped at mass registration! Participant numbers looked good, 2,000 registrations: 1,000 swimming; baseball & softball numbers down 212; playground 186; gymnastics down; art enrichment 18; basketball numbers low, may be too many programs. Trend seems to be register closer to program start date. Middle Level Activities: 400 participants! 70 golfers in spring, hired assistant coach to help! Baseball numbers down, track numbers good, girl's softball still struggling. Hiring athletic director full-time for next year, goal is July 1. Next year funding through Community Education. Projected $12,000 loss this year. Fees to go down next year to $55 /activity vs. $85 this year. NEW BUSINESS • Tartan Park Grant: Applied in 1998, didn't receive. Received $38,000 for 1999. Will be used for trails, BMX development, playground, parking, green space. Money will be available for 2001. Matching funds will come from labor and equipment. School Project BasebaWTrees: Looks good) Lots of good comments! Project funds were $27,700, provided by Baseball Association. Balance of project will be completed this summer. Irrigation for infield at HHS. HMS practice field. Will need another $10- 11,000 to finish. HJLB purchased a pitching machine and cages at Roberts and HHS. Combined efforts were a big help to everyone! School Road tree planting on campus, received $7,500 from DNR. Will submit grant next year for trees by tennis courts at HHS. Students helped plant all trees! Playground Audit: Done each spring on an annual basis. John Arlt and Earl Haarstad examine all playgrounds in Hutch. Custodial staff at Park and West Elementary has been inspecting also. Connecticut Park playground taken down last fall. Park Elementary playground wood structure will be taken down this summer. Daily visual inspections are done all year round. Neighbors and community have been helpful in noticing dangers. Issues include spring animals, entrapment, missing bolts, s -hooks on swings. Connecticut Park playground being adopted by the Federated Women's Club. Meeting tonight. Offering Menards option of $16,000 playground donation. They will be paying $16- 20,000 in parkland dedication regardless. Summer Meeting Schedule: Thursday, July 6, meet at Rec Center at 5:15pm. Start with tour of arena and Rec Center, school campus, other projects in town. Reminder of tour will be sent out in place of • agenda/minutes. Zamboni being repaired. Also getting a second Zamboni from Citizen's Bank. Miscellaneous Items: Teen survey not completed. Dolf, Vi Mayer, Duane Hoversten, and Marlin have been touring community centers in area. $1 million is still there to use. Most important message was to make sure community center had flexible space (teen/community /art/senior)! MINUTES HUTCHINSON PLANNING COMMISSION Tuesday. July 18, 2000 0 1 2. 3. The meeting was called to order by Chairman Arndt at 5:30 p.m. Olsen, Dean Kirchoff, Dave Westlund, Jim Haugen, Jeff Jones Wischnack. AICP, Director of Planning/Building/Zoning; Holly Schieffer. City Attorney. CALL TO ORDER 5:30 P.M. CONSENT AGENDA with the following members present: Jason and Brandon Fraser. Also present: Julie Kreft, Planning Coordinator and Richard Mr. Westlund moved to approve the minutes as submitted. Mr. Jones seconded the motion. Motion carried. PUBLIC HEARINGS a) CONSIDERATION OF ANNEXATION OF APPROXIMATELY 28 ACRES OF PROPERTY LOCATED IN SECTION 8 OF HASSAN VALLEY TOWNSHIP AS REQUESTED BY ROD AND ANN RIEWER (1445 SOUTH JEFFERSON STREET) Chairman Amdt opened the hearing at 5:32 p.m. with the reading of publication #6204 as published in the Hutchinson Leader on Thursday, July 6, 2000. • Ms. Wischnack presented the request and displayed a map showing the municipal boundary relative to the property in question. She stated that the existing zoning of the parcel was A -1, Agricultural and that sewer would be available by the end of this year. Mr. Arndt asked for clarification of the location of the proposed sewer line. Ms. Wischnack stated that the sewer line would be to the north of the applicant's property and that they would be responsible payment for the connection from the sewer to their home. Galen Houk, 1399 Jefferson Road, stated that he and many of the neighbors to the north of the property did not want to be annexed in the near future. He added that he felt annexation of this property could expedite the annexation of the northern properties. He also asked that the City provide some written assurance that the properties that did not want to be annexed would not be forced to. Ms. Wischnack stated that staff had held an informational meeting for the neighborhood about a month ago. She added that is was made clear at that time that the City would not force annexation, and that the City would be more supportive of the neighborhood effort for annexation. Mr. Westlund questioned what the history of annexation was for the City. Ms. Wischnack replied that historically the City did not force annexation, and only acted on petitions. Mr. Schieffer stated although there was not a history of forced annexation, he would recommend against the City giving up its right to annex property. Rod Riewer, applicant, stated that the reason for his need of annexation was to replace a failing septic system. He added that because of the proximity of the Trunk Sewer Project, he felt it was an opportune time to petition. Dennis Boncquet, 1355 Jefferson Road, stated that he too was against the annexation at this time. He added that he felt there would be too much conflict between urban and rural residents. • Kan Reed, 1425 Jefferson Road, stated that her concern was also an issue of future forced annexation. She stated that at the present time she had two horses. She added that she also was concerned about the conflict between urban and rural residents. She questioned whether the history of the City to not force annexation was a written policy or simply past precedence. Mr. Schieffer stated that there was not such written policy and that it was strictly based on the past history. Ms. Reed replied that she would like to see a written policy in place, particularly for the property owners along Jefferson Street. 4. 1 jy _z Mr. Westlund questioned if horses would be an allowed use within City limits. Ms. Wischnack replied Minutes Planning Commission — July 18, 2000 Page 2 that they would not be and that they would be considered non - conforming uses. She also added that of the four townships surrounding the City of Hutchinson. only Lynn Township had an orderly annexation agreement at this time. • Mr. Jones questioned the timing of the sewer project. Ms. Wischnack replied that the tentative start is the middle of September. Matt Boncquet, 1355 Jefferson Road, stated that he too was against the annexation. He added that he felt that there would be too much conflict between the rural and urban residents. He also questioned what percentage of the area need to sign a petition for annexation. Staff clarified that it was a majority of the landowners for a given area if the area exceeds 60 acres. Mr. Jones questioned Mr. Riewer as to what his options were if he were not annexed. Mr. Riewer stated that he would then need to install a septic system and that he felt this would be more of a long- term cost. Mr. Jones questioned staff as to the status of the other utilities. Ms Wischnack replied that water would not be available at this time. She also added that she was unsure as to the status of electrical and natural gas services. Mr. Jones also questioned what the comprehensive land use plan indicated for this area. Ms. Wischnack replied that it was low density residential. Mr. Westlund questioned what the history of annexation in this area was. Ms. Wischnack replied that 3 separate parcels had petitioned for annexation in 1997. These properties were allowed to annex because services were available from the west. She also added that at that time the City Council indicated that no more individual properties should be annexed unless directly served from a service project. Mr. Jones moved to close the hearing at 6:03 p.m. Mr. Haugen seconded the motion. The moti� carried unanimously. Mr. Haugen moved to approve the annexation request. Mr. Jones seconded the motion. Motion to approve the annexation request carried 6-1 with Mr. Kirchoff voting against. b) CONSIDERATION OF A CONDITIONAL USE PERMIT TO CONSTRUCT A CHURCH IN THE R -1 DISTRICT AS REQUESTED BY OAK HEIGHTS CONVENANT CHURCH (CORNER OF SCHOOL ROAD AND SOUTH GRADE ROAD) Chairman Arndt opened the hearing at 6:10 p.m. with the reading of publication #6205 as published in the Hutchinson Leader on Thursday, July 8, 2000. Ms. Wischnack presented the location drawing. She stated that there would be two entrances and the since one is from School Road, a county highway access permit would be needed. She also added that since the intersection of School Road and South Grade Road was high traffic; both the City and County Engineers agreed that no obstructions could be placed in the northwest comer of the property. Mr. Arndt questioned how long the parking lot could remain unpaved. Ms. Wischnack replied that the Ordinance does not give a timeline but that the Planning Commission sometime did attach timeline as part of the conditions. Jon Beckman, member of the Church's building committee, stated that had met with John Rodeberg, Director of Engineering, and that he had implied that the fees for the water and sewer services could be deferred. Ms. Wischnack stated that the City Council would be making this decision. Mr. Westlund questioned if the entire parking lot would be paved at this time. Mr. Beckman replied that it was the Church's intention to pave only the portion that would be used. • Mr. Jones questioned staff as to the need for the two, ten -foot benches around the stormwater pond. Ms. Wischnack stated that this was recommended for safety reasons, particularly with the potential for a future baseball field in the vicinity. Minutes Planning Commission - July 18, 2000 Page 3 Mr. Westlund moved to close the hearing at 6:21 p.m. Mr. Kirchoff seconded the motion. The motion carried unanimously. • Mr. Westlund moved to approve the conditional use permit request with the following conditions: 1. A right turn lane must be installed on School Road to accommodate the entrance to the church; 2. A 10' utility easement be provided to the City to address utility issues; 3. All panting area shall be paved. Only parking required for the current construction phase is required. Additional parking, as required by the code, may be built as future additions are constructed; 4. The storm water pond must have 2, 10 -foot benches for safety reasons; 5. The future accessory garage will require a conditional use permit because the square footage exceeds 1,000 square feet. Future additions to the church will also require an additional conditional use permit; 5. Sewer and Water Access fees must be clarified by the Council; and 6. A sidewalk or trail connection should be built to connect into the South Grade Trail System. Mr. Olsen seconded the motion. Motion to approve with the above conditions carried unanimously. c) CONSIDERATION OF A CONDITIONAL USE PERMIT TO REPLACE AN EXISTING GARAGE AND DRIVEWAY T FROM THE SIDE PROPERTY LINE AS REQUESTED BY PHILLIP FORCER (668 5'" AVENUE SW) Chairman Amdt opened the hearing at 6:22 p.m. with the reading of publication #6206 for the conditional use permit as published in the Hutchinson Leader on Thursday, July 6, 2000. Ms. Kreft presented the requested and displayed a survey showing the existing and proposed garages. She stated that staff felt that the proposed garage should not encroach into the required setback any more than the existing garage. Mr. Haugen moved to dose the hearing at 6:24 p.m. Mr. Westlund seconded the motion. The motion carried unanimously. • Mr. Kirchoff moved to approve the conditional use permit with the following conditions: 1. The proposed garage and driveway be constructed at least 3.6' from the eastern property line; 2. Gutters shall be installed so as to direct flow onto the applicant's property; and 3. An inspection of the proposed project shall be completed prior to the application for a building permit. Mr. Haugen seconded the motion. Motion to approve with the above conditions carried unanimously. d) CONSIDERATION OF A PRELIMINARY PLAT FOR A SUBDIVISION TO BE KNOWN AS SUMMERSET ADDITION AS REQUESTED BY DEVELOPERS RESOURCE COMPANY (NORTH OF PROPOSED EDMONTON AVENUE AND SOUTH OF ORCHARD AVENUE) Chairman Amdt opened the hearing at 6:26 p.m. with the reading of publication #6211 as published in the Hutchinson Leader on Thursday, July 6, 2000. Ms. Wischnack presented the request and reminded that Commission of the previous rezoning configuration. She stated that the proposed three -to -eight family dwellings in the R -3, Medium -High Density Residential District, would require an additional conditional use permit. She also added that the higher density area required 20% private open space and that this would need to be shown on the final plat. Mr. Amdt questioned if the ponding would also be done at a later time. Ms. Wischnack replied that it would be done as part of a regional pond which also service the Menard Addition. She explained that- the developer was proposing the first phase to be located in the northern end since this is where services are currently available. Gary Knudsen, 130 Orchard Avenue SE, stated that he felt it was important that the phasing start with • the lower density and move into the higher density lots. He also questioned what the developer's history was. Mr. Arne Esterbrooks, the developer, stated that he had been a part of numerous projects located in and around the Twin Cities. Ms. Wischnack added that if there were any changes to the plans presented tonight, an additional hearing on the revised preliminary plat would be held. Minutes Planning Commission — July Page 4 Tom Byrne, 330 Jefferson Circle, listed his concerns regarding the drainage in the southeast comer of the plat. Marry Campion, project engineer from Otto Associates, stated that lots in that corner had been intentionally oversized to allow for significant drainage easements. • Mr. Westlund moved to close the hearing at 6:42 p.m. Mr. Jones seconded the motion. The motion to close the hearing carried unanimously. Mr. Westlund moved to approve the preliminary plat with the following conditions: 1. Need statement from applicant about the phasing plans, including grading (should start in the northern area of the development); 2. Need trail connection from Bradford to Edmonton; 3. Would need a temporary cul- de-sac if not extending Sherwood Street; 4. Denver should have a different name east of Sherwood Street; 5. Extend the east/west Bradford Street to the very eastern portion of the property with temporary cul de sac; 6. Future plans should include 10' trail on Denver Avenue and Sherwood Street; 7. Engineer must provide comment if an extension of the southern road is necessary; S. Grading plans must be reviewed by the City Engineer, prior to submission for final plat; and 9. A subdivider's agreement must be executed at the time of final plat review. Mr. Kirchoff seconded the motion. Motion to approve with the above conditions carried unanimously. 18. 2000 e) CONSIDERATION OF A CONDITIONAL USE PERMIT TO REPLACE AN EXISTING GARAGE WITH A GARAGE EXCEEDING 1000 SQUARE FEET AND OCCUPYING MORE THAN 25% OF A REAR YARD AS REQUESTED BY RON TELECKY (607 BLUFF STREET NE) Chairman Arndt opened the hearing at 6:43 p.m. with the reading of publication #6207 as published in the Hutchinson Leader on Thursday, July 6, 2000. Ms. Kraft presented the request and displayed overheads showing both the existing and proposed garages. She read the list of conditions that staff had recommended. Mr. Ron Telecky, applicant, stated that the garage size would actually be somewhat reduced to 34' width by 46' length. Mr. Arndt questioned if the height should also be limited. Ms. Kreft stated that it could be a conditiro if the Commission wished. Mr. Jones moved to close the hearing at 6:50 p.m. Mr. Haugen seconded the motion. The motion carried unanimously. Mr. Olsen moved to approve the conditional use permit with the following conditions: 1. Gutters shall be installed so as to direct flow onto the applicant's property; 2. The proposed garage shall be for storage only; 3. The proposed garage shall not be of pole -type construction; 4. The exterior of the proposed garage shall be similar to the exterior of the home; 5. Any driveways shall meet the required 5' setbacks; and 6. The height shall not exceed sixteen feet. Mr. Kirchoff seconded the motion. Motion to approve with the above conditions carried unanimously. f) CONSIDERATION OF A CONDITIONAL USE PERMIT TO USE AN EXISTING BUILDING FOR AN ANIMAL SHELTER IN THE I/C DISTRICT AS REQUESTED BY HEART OF MINNESOTA ANIMAL SHELTER (880 CENTURY AVENUE SW) Chairman Arndt opened the hearing at 6:53 p.m. with the reading of publication #6208 as published in the Hutchinson Leader on Thursday, July 6, 2000. Ms. Kreft presented the request and read the list of conditions that staff had recommended. She added that staff was aware that the applicants' had concerns relative to the number of allowed animals and that staff was in agreement with the proposed changes. Mr. Olsen questioned why staff had chosen 20 animals as the limit. Ms. Kraft replied that it was basr ' on numbers that the applicant had suggested as well as guidelines used by the McLeod County Zonio Ms. Carla Hooper, representing the Heart of Minnesota Animal Shelter, explained the history of the project and read a letter that had been distributed to the Commission. Mr. Arndt questioned if the dogs would be allowed in the exercised area only. Ms. Hooper replied that they would. Minutes Planning Commission — July 18, 2000 Page 5 Mr. Jones questioned if the applicants had any previous experience with other animal shelters and if these other facilities had received complaints. Ms. Hooper stated that the group did work with other • county shelters and that to her knowledge, they had not received any complaints. Mr. Jones also questioned if the group did know a maximum number of animals they would allow. Larry Sorenson, Chairman, stated that it was difficult to determine the number of animals, especially if any of the females were pregnant; however, he stated that they would never accept more animals than they had room for. Mr. Arndt read a letter of opposition from Victor Brinkmeier, 785 Cleveland Avenue SW Mr. Jones moved to close the hearing at 7:05 p.m. Mr. Westlund seconded the motion. The motion carried unanimously. Mr. Haugen moved to approve the conditional use permit with the following list of conditions: 1. Any additional licensing required shall be obtained and copies submitted to the City prior to occupancy; 2. The exercise area is to be completely enclosed; 3. A building permit will be required for the fence for the exercise area; 4. Backflow controls shall be installed on the plumbing prior to occupancy; 5. The number of adult dogs shall not exceed 20 at any one time with the number of cats (adult and infant) to be unlimited; 6. No animals shall be allowed to be housed outside the confines of the building; and 7. Animals shall only be exercised four at a time and under the direct supervision of staff. Mr. Kirchoff seconded the motion. Motion to approve with the above conditions carried unanimously. g) CONSIDERATION OF A CONDITONAL USE PERMIT FOR GRADING AND FILLING IN THE FLOODPLAIN FOR THE CONSTRUCTION OF A BMX TRACK AS REQUESTED BY THE CITY OF HUTCHINSON (TARTAN PARK) Chairman Amdt opened the hearing at 7:06 p.m. with the reading of publication #6209 as published in the Hutchinson Leader on Thursday, July 6, 2000. • Ms. Wischnack presented the request. She stated that since a significant amount of fill would be needed staff recommended that silt fencing be used next to the river as well as around the track during construction. Mr. Kirchoff questioned if the track would be for public use. Ms. Wischnack replied that to her knowledge it would have a user fee like other city recreation projects. Mr. Westlund questioned if the City would be holding the sporting events. Ms. Wischnack replied that they would. Mr. Haugen moved to close the hearing at 7:11 p.m. Mr. Jones seconded the motion. The motion carried unanimously. Mr. Jones moved to approve the conditional use permit with the following conditions: 1. Silt fencing must be installed to properly protect the area from erosion; 2. Fencing must be installed around the track area; and 3. The DNR Hydrologist must provide comment on the request. Mr. Kirchoff seconded the motion. Motion to approve with the above conditions carried unanimously. h) CONSIDERATION OF AMENDMENTS TO THE CITY OF HUTCHINSON ZONING ORDINANCE REGARDING HOME OCCUPATIONS (SECTIONS 3, 8 AND 10) Chairman Arndt opened the hearing at 7:12 p.m. with the reading of publication #6203 as published in the Hutchinson Leader on Thursday, July 6, 2000. Mr. Westlund questioned if the existing uses would be allowed to continue. Ms. Wischnack replied that they would and if they did not meet the new requirements that they would be considered a non- conforming use. Ms. Wischnack presented a definition used in the City of Roseville ordinance regarding employees. She also referred to their example of the definition of delivery vehicles. She also added that the wording of . 'normal household use" may be difficult to define. There was discussion relative to the definition of employee and it was decided to use a definition similar Minutes Planning Commission — July 18. 2000 Page 6 to the City of Roseville's but to make allowances for employees who briefly visit the site. Mr. Fraser questioned if item numbered ten should be removed from the list. Mr. Schieffer stated th he would like to see it included. Mr. Kirchoff suggested leaving the wording for that item as present• and to have staff make the necessary interpretation if needed. Mr. Haugen moved to close the hearing at 7:29 p.m. Mr. Jones seconded the motion. The motion carried unanimously. Mr. Westlund moved to approve the recommended amendments to the ordinance with the additional language regarding employees and deliveries. Mr. Haugen seconded the motion. Motion to approve carried unanimously. i) CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A TEMPORARY COMPOST FACILITY TO BE PLACED WITHIN THE FLOODPLAIN OF THE SOUTH FORK OF THE CROW RIVER AS REQUESTED BY THE CITY OF HUTCHINSON (SOUTH OF ARMORY BUILDING) Chairman Arndt opened the hearing at 7:30 p.m. with the reading of publication #6210 as published in the Hutchinson Leader on Thursday, July 6, 2000. Ms. Kraft presented the request and displayed the area relative to the floodplain_ She added that staff recommended approval and read the recommended conditions. Mr. Haugen questioned if the Department of Natural Resources had been notified. Ms. Kreft replied that Mr. Collett had been notified. Mr. Kirchoff moved to close the hearing at 7:32 p.m. Mr. Olsen seconded the motion. The motion carried unanimously. Mr. Kirchoff moved to approve the conditional use permit with the following conditions: 1. The site` shall be limited to only yard waste; 2. No part of the proposed site may encroach outside of City property; and 3. The site shall not be used for a timeframe of greater than six months, unless an extension is requested. Mr. Olsen seconded the motion. Motion to approve with the above conditions carved unanimously. 4. NEW BUSINESS a) CONSIDERATION OF A FINAL PLAT FOR A 4 -LOT SUBDIVISION TO BE KNOWN AS MENARD ADDITION AS REQUESTED BY MENARD INC. (NORTH OF AIRPORT ROAD AND EAST OF TH 15) Ms. Wischnack stated that since the applicants had not yet submitted their construction or grading plans, staff recommended the request be tabled. Mr. Haugen moved to table the request until the August 15, 2000 meeting. Mr. Jones seconded the motion. Motion to table the request carried unanimously. b) CONSIDERATION OF A FINAL PLAT FOR A 6 -LOT SUBDIVISION TO BE KNOWN AS SECOND ADDITION TO ROLLING MEADOWS AS REQUESTED BY SORENSON AND NAUSTDAL PROPERTIES (EAST OF LOUISIANA AVENUE NW AND SOUTH OF GOLF COURSE ROAD) Ms. Wschnack stated that the proposed final plat consisted of six lots which followed the preliminary plat. She also added that the access to Goff Course Road was in the process of being constructed. Mr. Westlund moved to approve the final plat with the following conditions: 1. Must execute subdivider's agreement prior to consideration of the final plat by the City Council; 2. Erosion control must be pre throughout construction, until stabilization of the soil occurs; and 3. Adequate access must maintained during construction for the purposes of entering the property for emergency services. r. Olsen seconded the motion. Motion to approve with the above conditions carried unanimously. 5. OLD BUSINESS Minutes Planning Commission —July 18. 2000 Page 7 a) TABLED REQUEST FOR CONSIDERATION OF ANNEXATION OF PROPERTY LOCATED ON HWY 7 EAST AS REQUESTED BY FRANK FAY • Ms. Wischnack summarized the sewer study that the Commission had requested from the previous meeting. She also added that staff would like an agreement similar to Mr. McRaith's if the annexation were approved. Mr. Fraser questioned how staff would like to handle the time period for the non - annexed properties. Ms. Wischnack replied that since the township's attorney was outside of the country at this time, the resolution could not be changed. She also added that staff recommended that there be either no time or a shorter time period. Mr. Jones questioned if the City could force the properties to annex. Ms. Wischnack stated that under Statute the City could force annexation for services, but not the way the present resolution is written. Mr. Jones questioned what the plans were for the parcel located directly to the south. Ms. Wischnack stated that it was the Hackbarth property and that they had not expressed an interest in annexation at this time. Mr. Westlund stated that he didn't like the use of the Luce Line Trail as the abutting property. Mr. Frank Fay, representative for property owners, read a letter written by Hennen's Furniture stating that they would like to see the process move forward. He also reiterated that they would only need water at this time and not sewer services. Mr. Jones asked if the City was going to pay for the water extension. Ms. Wischnack replied that the discussions have been @ would not. Mr. Fay stated that the City Engineer had told him the developers would be responsible for about half of the cost. Mr. Fraser stated that it was a point for the City Council to decide. Mr. Jones stated that the request only met part of the staging plan and he questioned if d was sufficient. • Mr. Haugen stated that since the sewer project relied on the property to the south being annexed, he did not feel that it met the staging plan. Bob Weir, owner of Yamaha Motorsports, stated that he had received a copy of the minutes from the Hutchinson Township meeting and at that time, they had approve the annexation with the condition that the properties not be annexed for 7 years. There was discussion relative to the township's intentions. Mr. Fraser moved to approve the annexation and asked that the City Council strongly consider the issues of city services, staff recommendations for changes to the resolution, and agreements if services are not in place. Mr. Haugen seconded the motion. The motion to approve, with the suggestions, carried 5 -2 with Mr. Olsen and Mr. Kirchoff voting against. COMMUNICATION FROM STAFF Ms Kraft presented the tentative agenda for August. ADJOURNMENT There being no further business, Mr. Jones moved to adjourn the meeting at 8:25 p.m. Mr. Kirchoff seconded the motion. Motion carried. HUTCHINSON AREA HEALTH CARE • BOARD OF DIRECTORS MEETING — July 18, 2000 Hospital — Conference Room A/B — 5:30 PM Present Paulette Slanga, Chairperson; Bob Peterson, Vice Chairperson; Steven Snapp, Secretary; Trustee; Duane Hoversten, Trustee; Wayne Fortun, Trustee; Dr. Jim Allen, Chief of Staff/Trustee. Absent, Pastor Randy Chrissis (excused) Others Present Phil Graves, President; Robyn Erickson, Care and Program Support Division Director, Jane Lien, Acute Care Division Director; Pat Halverson, Community Care Programs and Services; Pam Larson, Finance, Information and Material Services Division Director; Linda Krentz, Burns Manor Nursing Home Administrator, Tom O'Connor, Vice President, Allina Regional Health Services; and Corrinne Schlueter, Recorder. Chairperson Slanga called the meeting to order at 5:36 PM. I. Minutes of Past Meetings. The minutes of the June 20, 2000 were presented and discussed. • Following discussion, motion was made by Peterson, seconded by Allen, to approve the minutes of the June 20, 2000, meeting. Five were in favor. Hoversten abstained. Motion carried. II. Medical Staff Meeting Minutes and Credentialing Dr. Allen reported on the activities of the Medical Staff Executive Committee. The list of practitioners has all been recommended for approval. The Medical Staff will have training on Ambulatory Payment Classifications (APC's) tomorrow. Initial Kathy Trimbo Dental Assistant Allied Health Dependent Sherry Riemann Dental Assistant Allied Health Dependent Provisional to Active. Ashok Ojha, MD Internal Medicine Active • Long Term Care privileges requested Provisional to Courtesy Susan Evans, MD Richard Levey, MD Paul Mittelstadt, MD David R. Olson, MD • Neurology Courtesy Radiology Courtesy ER Courtesy Orthopedic Courtesy 4A) -3 Board of Directors Meeting — July 18, 2000 Page two Elmer Salovich, MD Reappointments. Paul Gannon, MD Frederick Gramith, MD Eul Kang, MD Timothy Koelz, MD David Larson, MD Stefan Laxdal, MD Gary Hanson Patricia Peyla John Strandell Orthopedic Courtesy Thoracic and Cardiovascular Surgery Radiology Radiology Radiology Radiology Radiology CRNA CRNA CRNA Courtesy Courtesy Courtesy Courtesy Courtesy Courtesy Allied Health Dependent Allied Health Dependent Allied Health Dependent • Following discussion, motion was made by Snapp, seconded by Fortun, to grant membership and privilege to the above listed practitioners as recommended by the Executive Committee of the Medical Staff. All were in favor. Motion carried. III. New Business A. Prooertv Manager. Graves provided an update on the activities toward the purchase of the Plaza 15 Shopping Center. Management of the center was discussed if the acquisition of the property became a reality. Graves recommended that a "request for proposal" for leasing and management services be advertised and a recommendation be provided to the board for these services. Board Members from the task force will assist as members of the interview team. Following discussion, motion was made by Hoversten, seconded by Fortun to authorize the President to develop, interview and make a recommendation to the Board for the services of Leasing and Property Management for the Plaza 15 Shopping Center. All were in favor. Motion carried. B. " Claims Editing System. The board reviewed a request, from staff, for the purchase of a Claims Editing System. The system is a management tool that will allow for increased and improved automation of the claims processing functions. The purchase of the system (Premis) will decrease the amount of time it takes to develop a "clean" primary claim and also allow for more timely billing to secondary payers. The efficiencies from this system will benefit both the hospital and nursing home. The primary cost savings from this system will be received in a reduction of staff billing time. The goal would be to re- allocate the staff hours, provide • • U C� Board of Directors Meeting —July 18, 2000 Page three • more collection services in -house and reduce the use of outside collection agencies. Currently we spend approximately $60,000 /year on outside collection agencies. We anticipate a one -time installationflicense fee of $80,000, plus an annual maintenance fee of approximately $35,000. • Following discussion, motion was made by Peterson, seconded by Hoversten, to recommend to the City Council the purchase of a Claims Editing System, in the amount of $ 80,000, and $35,000 for annual maintenance cost. All were in favor. Motion carried." C. Strategic Plan Update, The Second Quarter Strategic Plan Report was Presented by Graves and the Division Directors. Following discussion, motion was made by Snapp, seconded by Fortun, to approve the 2 nd Quarter Strategic Plan as presented. All were in favor. Motion carried. D. Hutchinson Medical Center Sienage. The Board reviewed the results of the bidding process for signage for the Medical Center construction • project. Designer Sign Systems, Inc. was the low bidder at a cost of $11.959, with completion by the end of August. • Following discussion, motion was made by Peterson, seconded by Allen, to award the project to Designer Sign Systems, Inc. (low bidder) at a price of $11,959. All were in favor. Motion carried. E. Board Retreat. The plans are all made for the annual Board Retreat to be held at Riverwood Conference Center, near Monticello. The dates are September 7 and 8 We will meet at 5:00 PM on Thursday, the 7 and will adjourn following lunch on the 8 Plan an overnight stay with casual attire. The facilitator for the retreat will be John Mitchell from Health Care Futures. u President. Graves reported Police Chief, Steve Madsen, had requested to purchase our old Ambulance. The "trade in value of the old Ambulance is $5000. Graves met with a representative of the company who will be supplying our new Ambulance and asked if they would donate $2,500 of the "trade in" value of our `old Ambulance "if HAHC would match the donation. If so, the Ambulance that is being traded would be gifted to the Hutchinson Police Department. n 0 Board of Directors Meeting — July 18, 2000 Page four • • Following discussion, motion was made by Fortun, seconded by Hoversten to donate the old ambulance to the Hutchinson Police Department. All were in favor. Motion carried. President's Report Graves announced Dr. Mona is leaving our organization to service the Emergency room. We will have four full -time physicians in the Emergency Room. ' .ar•n ,I. • . . .. Care and Program Support Services Erickson reported the Employee Picnic will be held on July 25 Community Care Programs and Services. We are still recruiting for another Psychiatrist. Halverson reported we had received the Adult Day Services Agreement from McLeod County and they are proposing a six per cent increase. This contract runs from July I" of one year to July I" of the next, so the actual agreement dates for this one should be 2000 — 2001. Following discussion, motion was made by Peterson, seconded by Snapp, to • approve the new contract for the Adult Day Care for the year 2000 -2001. All were in favor. Motion carried. Senior Care Programs and Services Krentz reported the dining room floor and cabinetry replacement project is complete. Quality Report Larson gave a Finance, Information, and Material Services Division report. She told of the Wednesday morning physician education program on APC's. She also reported on the following: the Billing and Collection area job restructuring; the Work Force Strategy initiative within the Division; the HIPAA regulation change process and Business/Disasterrecovery planning. Schermann gave a presentation on Sentinel Events from JCAHO accredited organizations around the country. JCAHO have reviewed 709 cases through 1999. "A Sentinel Event is an unexpected occurrence involving death or serious physical psychological injury, or the risk thereof. Serious injury specifically includes loss of limb or function. The phrase 'or the risk thereof' includes any process variation for which a recurrence would carry a significant change of a serious adverse outcome." A Reviewable Sentinel Event is the event has resulted in an unanticipated death or major permanent loss of function, not related to the natural course of the patient's illness or underlying condition; or the event 0 Board of Directors sleeting — July 18, 2000 40 Page five is one of the following (event if the outcome was not death or major permanent loss of function: • Suicide of a patient in a setting where the patient receives around- the -clack care • Infant abduction or discharge to the wrong family • Rape • Hemolytic transfusion reaction involving administration of blood or blood products having major blood group compatabilities; and • Surgery on the wrong patient or wrong body part A Sentinel Event is a voluntary reported process. Sixty -four per cent of the cases from around the country, have been self - reported. Allina Report. O'Connor reported David Strand, Allina COO, had visited HAHC, and would like to spend some time with the board and community after he becomes CEO. The Governance Forum, which is on September 23 — 25, will be held at Arrowwood. Allina sponsors this conference. Accounts Payable The account disbursements and cash disbursements were presented for payment. • • Following discussion, motion was made by Snapp, seconded by Allen, to approve the accounts payable and cash disbursements as listed in the amount of $1,441,201.31. Five were in favor, Hoversten abstained. Motion carried. Statistics The June statistics for admissions, newborns, emergency services, ambulance runs, radiology /mammograms, same day surgical visits, inpatient surgical, average length of Stay and case mix were presented and discussed. Financial Report. Larson reported on the organization's financials for the month of June 2000, which showed a net income of $201,707 compared to a budget of $64,774. Hospital Auxiliary Meeting Minutes. The Hospital Auxiliary Meeting Minutes were presented. No unusual comments were made. The meeting was adjourned at 7:20 PM. Respectfully submitted, Corrine Schlueter Steven Snapp Recorder Secretary • C �" • RESOLUTION NO. 11551 RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY WHEREAS, the City of Hutchinson has accumulated surplus property. AND WHEREAS, The Hutchinson City Code provides pursuant to Section 2.70, Subdivision 3, Paragraph C, for the sale at auction of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the Hutchinson City Council hereby approves the sale at auction of surplus items identified on Attachment A. Adopted by the City Council this 22 day of August, 2000. ATTEST: • Gary D. Plotz City Administrator Marlin D. Torgerson Mayor Attachment A CITY CENTER SURPLUS EQUIPMENT 2 - - - - -- Blue Print cabinets 3 - -- Clamp on desk lights 3 - - -- Adjustable task chairs 2 - - - - -- Office desk chairs 1 - - - -- Legal 2 drawer file cabinet 2 -- Metal chairs 3 - -- Cubical partitions 10 -- Metal panels 1 - -- Typewriter table 1 - -- Office desk 1 - -- Secretary desk 2 - - - -- flop bucket/wringer combos 1 - -- 1600 Watt electric space heater • • NO. 1 • APPLICATION FOR PERMIT TO OPERATE MOTORIZED GOLF CART ON DESIGNATED ROADWAYS WITHIN CITY OF HUTCHINSON $5.00 FEE DATE: 4 r - // I 5_ , NAME OF APPLICANT: ADDRESS: TELEPHONE NO.: DRIVER'S LICENSE • DATE OF BIRTH COLOR OF EYES: WEIGHT EXPIRES: December 31, i,Qn:�)o This permit is valid only when operating a golf cart on the most direct route to the golf course from place of residence one -half hour after sun- rise to one -half hour before sunset. Please refer to Ordinance No. 799 for specific requirements and regulations. PAM • Aug 1 12= 1 -C, 0 • • Memorandum To: Honorable Mayor and City Council From: Randy DeVries — Utility Director Date: 08/15/00 Re: Out of state travel for Dick Nagy 1 1; 1 � wi�i I WaterlWastewater Department 1300 Adams Street South Hutchinson. MN 55350 Phone: 320-234-4233 Fax: 320-234 -7485 Dick Nagy has been asked by the American Water Works Association to make a presentation at their Water Quality Technology Conference. This conference will be taking place November 4-8, in Salt Lake City, Utah. This conference is a good place to exchange ideas on water quality and copper corrosion. There is money in the budget for this conference, and I recommend approval. Z� I • RESOLUTION NO. 11552 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5043 LETTING NO. 21PROJECT NO. 00 -02 WHEREAS, by a resolution passed by the Council on the22nd day of August, 2000, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving: Project No. 00 -02 South Area Trunk Sewer — Phase 2 — Jefferson Street SE to West of TH 15 WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 12th day of September, 2000, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator. except that no interest shall be charged if the entire assessment is paid by November 15th, 2000. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 22nd day of August, 2000. Mayor City Administrator • RESOLUTION NO. 11553 RESOLUTION DECLARING COST TO BE ASSESSED AND . ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5043 LETTING NO. 21PROJECT NO. 00 -02 WHEREAS, cost has been determined for the improvement of: Project No. 00 -02 South Area Trunk Sewer – Phase 2 – Jefferson Street SE to West of TH 15 and the bid price for such improvement is $715,354.74 and the expenses incurred or to be incurred in the making of such improvement amount to $171,685.14 so that the total cost of the improvement will be $887,039.88. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $ and the portion of the cost to be assessed against benefited property owners is declared to be $ 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2001 and shall bear interest at the rate of 10 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council 22nd day of August, 2000. Mayor City Administrator • 4—F • • RESOLUTION NO. 11554 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 2/PROJECT NO. 00-02 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement South Area Trunk Sewer — Phase 2 — Jefferson Street SE to West of TH 15; and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder D & C Dozing of Montevideo MN Northdale Const Co of Rogers MN Hjerpe Corp of Redwood Falls MN Richard Knutson Inc of Savage MN S.R. Weidemad of Maple Grove MN LaTour Const Inc of Maple Lake MN Duininck Bros Inc of Prinsburg MN Barbarossa & Sons Inc of Osseo MN Kenko Inc of Blaine MN Amount Bid Alt. No. 1 Alt. No. 2 $ 806,220.11 $ 841,970.51 $776,939.78 $ 824,933.29 $ 813,682.94 $715,354.74 $ 858,198.32 $ 846,404.55 $882,814.85 $ 874,954.41 $ 862,967.49 $818,380.83 $ 927,616.12 $ 913,607.32 $794,930.37 $ 933,038.88 $ 921,664.18 $816,644.38 $ 963,637.30 $ 948,502.30 $862,017.30 $ 975,399.40 $ 964,300.40 $869,671.40 $1,017,619.80 $1,017,619.80 $894,924.99 and whereas, it appears that Northdale Construction Company of Rogers, MN, is the lowest responsible bidder with Alternate Bid No. 2 at $715,354.74. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Northdale Construction Company of Rogers, MN, in the amount of $715,354.74, in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. Award shall be contingent upon receiving all required permits and documentation from the Minnesota Pollution Control Agency. No contracts may be signed until these documents are received. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 22nd day of August, 2000- Mayor • City Administrator 4 -r • 1I L RESOLUTION NO. 11554 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 2/PROJECT NO. 00 -02 Whereas, pursuant to an advertisement for bids for the furnishing of all I� the improvement South Area Trunk Sewer — Phase 2 — Jefferson Street SE to bids were received, opened and tabulated according to law, and the following complying with the advertisement: Bidder D & C Dozing of Montevideo MN Northdale Const Co of Rogers MN Hjerpe Corp of Redwood Falls MN Richard Knutson Inc of Savage MN S.R. Weidemad of Maple Grove MN LaTour Const Inc of Maple Lake MN Duininck Bros Inc of Prinsburg MN Barbarossa & Sons Inc of Osseo MN Kenko Inc of Blaine MN and whereas, it appears that Northdale Cons responsible bidder with Alternate Bid No. 2 at $7 NOW THEREFORE, BE IT HUTCHINSON, MINNESOTA: Amount Bid . No. 1 $ 806,220.11 $/841,970.51 $ 824,933.29 813,682.94 $ 858,198.3 $ 846,404.55 $ 874,954.1 $ 862,967.49 $ 927,61 .12 $ 913,607.32 $ 933, 8.88 $ 921,664.18 $ 96 37.30 $ 948,502.30 $ 9 ,399.40 $ 964,300.40 $1, 17,619.80 $1,017,619.80 nd material for of TH 15; and were received Alt. No. 2 $776,939.78 $715.354.74 $882,814.85 $818,380.83 $794,930.37 $816,644.38 $862,017.30 $869,671.40 $894,924.99 Company of Rogers, MN, is the lowest 74. BY THE CITY COUNCIL OF THE CITY OF 1. The mayor and city administ for are hereby authorized and directed to enter into a contract with Northdale Construction Co pany of Rogers, MN, in the amount of $715,354.74, in the name of the City of Hutchinson, for th improvement contained herein, according to the plans and specifications therefor approved by he City Council and on file in the office of the Director of Engineering. 2. The Director of Engi enng is hereby authonzed and directed to return forthwith to all bidders the deposits made wit their bids, except that the deposits of the successful bidder and the next lowest bidder shall be ret ned until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the H chinson City Council this 22nd day of August, 2000. Mayor City Administratol CHANGE ORDER NO. 1 CITY OF HUTCHINSON - ENGINEERING DEPARTMENT L11 1 H111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234-4209 Shoo of 7NTRACTOR: R & R Excavating Letting No. 4 Project No. 00-05 805 H 7 West, Hutchinson MN 55350 Pro ect Location: Jorgenson St SE/Oak Ln SE DESCRIPTION OF CHANGE: Furnish & Install 14" Gate Valve & Box. Dated: 08/0112000 Item No Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEM 18 2504 4" Gate Valve & Box Each 1 $675.00 $675.00 TOTAL INCREASE ITEMS $675.00 TOTAL INCREASE $675.00 NET INCREASE - — — $67510 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 14,000.00 (adA)1(deduct). An extension of -0- days shall be allowed for completion. The original completion date shall not be Chan ed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONSIDEDUCTIONS THIS TOTAL $377,941.80 171 $0.00 $875.00 $378,616.56 PPROVED: DATED: APPROVED: Mayor DATED: ' tntractor .PPROVED: n ring DATED: APPROVED: City Administrator DATED: CHANGE ORDER NO. 1 CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 1 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234 -4209 Sh"t1 of ONTRACTOR: Duininck Bros, Inc. Letting No. 6 11 3 roject No. 00.17 6th St, P O Box 208, Prinsburg MN 56281 -0208 Project Location: Michael Ct NW Change In quantities due to work deleted from contract Dated: 08/0212000 Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS 1 Recovery of mobilization costs as per MN/DOT Spec 1905.4 Lump Sum 1 $11,853.70 $11,853.70 TOTAL INCREASE ITEMS $11,853.70 TOTAL INCREASE $11,853.70 NET INCREASE $11,853.70 In accordance with the Contract and Specifications, the contract amount shall be adjusted In the amount of $ 11,853.70 (add)1(deduet). An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS/DSOUG140" THIS ADDITIONAWdXJGT" TOTAL $287,564.5 $0.00 $11,853.70 5309,418.22 PPROVED: 46 Con c or DATED: t9 APPROVED: Mayor DATED: PPRRVED: i et r of gineering DATED: APPROVED: City Administrator DATED: r5_r CHANGE ORDER NO. 1 CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234 -4209 shawl oft NTRACTOR: Juul Contracting Company Letting No. 11 Project No. 00 -25 1060 Adams St SE P O Box 189 Hutchinson MN 55350 Project Location: Market Street Ditch DESCRIPTION OF CHANGE: 1. Replace MH #1 with 72-4019 manhole. 2. Price Reduction for used 48" apron and trash guard. Dated: 04/08/2000 Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount DECREASE ITEMS: 9 2503 48" RC Pipe Apron with Trashguard Each 1 ($1,600.00) ($1,600.00) 10 2503 42" x 48" RC Pipe Increaser Each 1 ($566.00) ($566.00) 11 2506 Construct Manhole Design J Each 1 ($1,300.00) ($1.300.00) TOTAL DECREASE ITEMS ($3,466.00) INCREASE ITEMS 19 2506 Construct Manhole Design 72 -4019 Lump Sum 1 $2,188.00 $2,188.00 21 2503 48" RC Pipe Apron with Trashguard (Us Lump Sum 1 $1,100.00 $1,100.00 TOTAL INCREASE ITEMS $3,288.00 TOTAL ($178.00) NET DECREASE ($178.00) In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 54.00 (a4EW(deduct). An extension of -0- days shall be allowed for completion. The original completion date shall not be hanged. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONSIDEDUCTIONS THIS AD094OWDEDUCTION TOTAL $101,047.05 $0.00 =178.00 $100,869.05 A PPROVED: w ContractcV DATED: APPROVED: Mayor DATED: Directo f.Engineering 1A �Lj PPROVED: i ] DATED: ATED: Pl ° ROVED: City Administrator 07- C u Hutchinson Citv Center Ill Hessen Street SE Hutchlnson. SIN 55350.2522 320 - 587- 5151/Fax 320 - 2344240 Memorandum To: Honorable Mayor & City Council From: Randy DeVries, Utilities Director Date: 08/17/00 Re: Change order No.1 biosolids Project I recommend approval of change order No 1 to Rice Lake Contracting for the amount of $5,061.75. The costs are detailed in the Donohue letter dated August 17,2000. 1 have reviewed the changes with the Donohue • Staff, and I agree. 0 Rornd on revcle paper - Y_/!, i� 17 -2000 THU 11:51 AM DONOHUE & ASSOCIATES SPEED LETTER DATE: Aurust 17, 2000 TO: Randy DeVrics Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 CONTRACT: Biosolids Drying System General Construction FAX NO. 920 26B 0402 W -1, Iff 9 4W SOUTHTAYLOR OF" SFEBOYawm 5wel PHONE 926200-0296 FAX 9262060x02 PROJECT NO.: 10159 MESSAGE: Proposed Change Order No. 1 to Rice Lake Contracting Randy, attached is proposed Change Order No. 1 to the Rice Lake Contracting contract for building the biosolids drying equipment addition. There are three parts to the change order. The first Is the addition of a variable frequency drive to the new motor control center MCC -1 for an add of $2,773.16. Please note that we will be deleting the need for a different variable frequency drtve that was to be provided under McCormick's contract that will partially offset this cost. The second portion of the change order is to provide some repair work to the existing structure to correct deteriorating block conditions and improve the appearance of the facilities. These changes result in an add of $2,128.04. The last part of the change order is to increase the size of the new electrical room to provide additional space for current and future control system needs. The contractor is requesting reimbursement for only the additional concrete block, and this results in an add of $160.55 for the additional work. This collective changes to this change order amount to $5,061.75. More detailed descriptions of the changes and the reasons for the changes are provided within the text of the change order. Please review the change order and if you are in agreement with the items presented, please sign and date all four copies in the appropriate space and return three copies to me for final processing. I will return one fully signed copy after signature by Rice Lake. Attachment: Four Copies of Proposed Change Order No. 1 By: _ 19 V) b David Froh, WI PE f� Copy: Ed Nevers George Bender Page t of 1 Donohue Sheboygan office Donohue Field Office I r-1 L.J E r - 1 L Hutchinson Citv Center 111 Hassan Street SE Hutchlas MN 55350 -2522 320. 587- 5151/Fa 310-234 -4230 C MEMORANDUM DATE: August 15, 2000 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF AN EXTENSION OF THE MORATORIUM FOR THE CONSTRUCTION OF TELEVISION AND RADIO ANTENNA (REVISIONS TO SECTIONS 3 AND 10 OF ZONING ORDINANCE) Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request to extend the moratorium for the construction of television and radio antenna for revisions to Sections 3 and 10 of the Zoning Ordinance. HISTORY On May 4, 2000, the City Council passed an ordinance enacting a four month moratorium on the construction of television and radio antennae. Staff has requested that the moratorium be extended until November 1, 2000 in order to include material recently received from other communities. FINDINGS OF FACT 1. All procedural requirements for amendments to the Ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Thursday, August 3, 2000. The hearing was held at the regular meeting of the Planning Commission on Tuesday, August 15, 2000, at which time there was no one present objecting to the request. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to extend the moratorium until November 1, 2000 be approved. Respectfully submitted, William Arndt. Chairman Hutchinson Planning Commission Pnmed .n re ycl d paper - 0 PUBLICATION NO. ORDINANCE NO. 00 -284 AMENDING ORDINANCE NO. 00 -272 AN ORDINANCE EXTENDING A MORATORIUM ON THE CONSTRUCTION OF ALL NEW RADIO AND CELLULAR TOWERS AS REGULATED BY SECTION 10.08 OF THE CITY OF HUTCHINSON ZONING ORDINANCE NO. 464 WHEREAS, the City of Hutchinson wishes to update its existing regulations of Section 10.08 of the Zoning Ordinance pertaining to television and radio antenna. WHEREAS, the existing regulations do not address new technology in the field of telecommunications and therefore need to be revised. WHEREAS, staff has received additional information regarding other municipalities ordinances, and would like to include this information in the revisions. NOW, THEREFORE, the City Council of Hutchinson, Minnesota does hereby ordain: That a moratorium shall be in effect immediately following the passage of this Ordinance and that no new permits for radio, television, or cellular towers shall be approved until November 1, 2000 or until the revised` Section 10.08 is adopted, whichever is fast. Adopted by the City Council this day of 2000. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor • -Z • DATE: August 16. 2000 Hutchinson Citv Center ill Hunan Street SE llulchinwn. 31N 55350.2522 320.587- 5151/Fax 320 - 2344240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: VARIANCE TO REDUCE THE REQUIRED REAR YARD SETBACK FROM 30' TO 24.8' FOR THE CONSTRUCTION OF A SINGLE FAMILY DWELLING AS REQUESTED BY MILAN AND DEBRA YUREK Pursuant to Section 8.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for variance. HISTORY On July 17, 2000, Milan and Debra Yurek submitted an application for a variance to construct a single family dwelling at a rear yard setback of 24.8' instead of the required 30'. FINDINGS OF FACT • 1. The requ application was submitted and the appropriate fee paid. 2 Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on August 3, 2000. 3. At the public hearing held. no neighbors were present to object nor had staff received any written objections. 4. The hardship is due to the insufficient lot depth on the southern portion of the lot. RECOMMENDATION The Planning Commission voted to recommend approval of the variance. Respectfully submitted, w , /4--zt William Arndt, Chairman Hutchinson Planning Commission cc: Milan and Debra Yurek, 1200 West Shore Drive, Hutchinson, MN 55350 Bruce Naustdal PnmN on recycled paper CITY OF HUTk- rIINSON PLANNING STAFF REPORT' To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dick Scheiffer, Dolf Moon, Don Nelson, • Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Schnobrich, Steve Madson, Holly Kreft, Christie Rock and Julie Wischnack, AICP Date: August 4, 2000 — Meeting Date: August 15, 2000 Applicant: Milan and Debra Yurek, property owners Brief Description The applicants are requesting to reduce the required rear yard setback from 30 feet to 24.8 feet. Due to miscommunication between staff and the builder, construction of the home was started prior to application for the variance. The house does meet all of the other required setbacks. A stormwater pond is located to the west of the home, and therefore is not a buildable lot. GENERAL INFORMATION Existing Zoning: R -1, Low Density Residential Property Location: 1200 West Shore Drive Lot Size: Irregular shaped lot (approximately 13,400 square feet) Existing Land Use: Single Family Dwelling with Garage under construction Adjacent Land Use And Zoning: R- l to east and R -2 to west (Island View Heights Subdivision) Comprehensive Land Use Plan: Low Density Residential Zoning History: Island View Heights was platted in 1993. Applicable Regulations: Section 8.04 —Setbacks in R -1 District Section 6.04 — Variance Required SPECIAL INFORMATION Transportation: Access to West Shore Drive. Parking: N/A Physical Characteristics: Flat lot with stormwater pond located directly to the west. • 4 - s. Variance Milan and Debra Yurek— 1200 West Shore Drive Planning Commission Review — August 15, 2000 Page 2 • Analysis: The house is constructed at 24.8 feet from the rear lot line instead of the required 30 feet. The required lot depth in the R -I District is 130 feet. As you can see from the enclosed survey, the lot width on the south end of the lot is 120.71 feet. This is what the applicants' have listed as the hardship. Staff recommends approval of the variance due to the irregular shaped lot and the insufficient lot width. Cc: Milan and Debra Yurek, 1200 West Shore Drive, Hutchinson, MN 55350 Bruce Naustdal, builder • • BUILDING PERMIT SURVEY FOR BRUCE NAUSTDAL LOT 5, BLOCK 2, ISLAND VIEW HEIGHTS SECOND ADDITION 1 LI r f ae o x x Spa I 00.4 T e� x 1 1 1 • M3�� ,w $7.0 x t w 3 1.3 M 324 raw Elm • 49.7 my 6. 2000 POND 1 30.7 ••� _ 2467 r .. T. BM 1 Se.e ' to m PROPOSE 1 SaA HOUSE N o fa � e J O r f . . 36.3 S81�yc W se.e � I � ■ n ivi R•2 Sao i P) � L • I 36.0 12Q'T1 t , 5&4 37.4 ` Top of Pond BarM_ l' *&a 34.6 x x SSA 38.6 I x I SURVEYING MN PROPOSED TOP OF FOUNDATION • 1062.3 PROPOSED GARAGE FLOOR • 10622 PROPOSED BASEMENT FLOOR • 1004.8 I 4 Awc 0 BENCHMARK P Int a of on to of curb near O (It O a p p northeast corner of Lot 5, Block 2. 57.66 (/) Elevation • 1057.32 W 3 F t!, %I t 6e a I Se.37 x I hereby certify th Report was prepared supervision and that Land Surveyor under Minnesota. I. . mm" 0 RESOLUTION NO. 11556 RESOLUTION APPROVING A VARIANCE TO REDUCE THE REQUIRED REAR YARD SETBACK FROM 30' TO 24.8' AS REQUESTED BY MILAN AND DEBRA YUREK AT 1200 WEST SHORE DRIVE SW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MN: FINDINGS • • Milan and Debra Yurek, property owners, made application to the City Council for a Variance under Section 7.14 to construct a single family dwelling which does not meet the required rear yard setback of property at the following legal description: LEGAL DESCRIPTION: Lot 5, Block 2 of Island View Heights Second Addition 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan.. 4. The City Council finds a hardship exists with the topography of the lot and the insufficient lot depth of the southern portion of the lot. RECOMMENDATION: CONCLUSION The City Council hereby approves the variance. Adopted by the City Council this 22n day of August, 2000. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor l —v r \J Hutchinson Citv Center 111 Hu n Street SE Hutchinson. N1N 55350 -2522 320. 597.5151 /Fm 320 - 2}[-42-30 MEMORANDUM DATE: August 16. 2000 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONDITIONAL USE PERMIT TO CONSTRUCT A COMMERCIAL BUILDING IN THE L/C DISTRICT Pursuant to Sections 10.01 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On July 19. 2000, Brett Rasmussen submitted an application to construct a commercial building (Sears) in the UC District. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. • 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on August 3, 2000. 3. At the public hearing held, no neighbors were present to object nor had staff received any written objections. RECOMMENDATION The Planning Commission voted to recommend approval of the conditional use permit with the following conditions: I. When a sidewalk is constructed on Century Avenue SW, a connection to the proposed building should be created. 2. The applicant should work with the adjacent property owner to obtain an easement for a shared access. 3. The parking lot must be paved prior to June 1. 2001. 4. Access to Market Street may not occur until the street is constructed. 5. Any signage requires a separate permit. Respectfully submitted. William Arndt, Chairman Hutchinson Planning Commission cc: Brett Rasmussen. 137 Main Street South. Hutchinson, MN 55350 Don Shields, Wickham Gustafson Architects, 1449 Riverside Avenue, Fort Collins, CO 80524 Janel Reiter, Reiter's Pet Hospital, 760 Century Ave. SW, Hutchinson, MN 55350 • pnmN . rtcyckd paper - 4 — Ke .._ _____________________ _._____,_,_._____.__,__..______ CITY OF HUTCHINSON PLANNING STAFF REPORT ____ ------------- __ _._ ____._________- _ _,_ ----- ----- _,__,_,_: • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dick Scheiffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sehora, Mark Schnobrich, Steve Madson, Holly Kreft, Christie Rock and Julie Wischnack, AICP Date: August 4, 2000 —Meeting Date: August 15, 2000 Applicant: Brett Rasmussen, applicant Brief Description The applicant is requesting a conditional use permit to construct a 10,315 square foot building to be used as a Sears retail store. Since this is located in the UC District, a conditional use permit is required. The lot split by Curtis and Janel Reiter was approved in April of this year. The loading area will access from Market Street. The applicant is requesting access to Century Avenue. GENERAL INFORMATION Existing Zoning: I/C, Industrial/Commercial District • Property Location: 740 Century Avenue SW (east of Reiter's Pet Hospital) Lot Size: 38,747 square feet (155' X 250') Existing Land Use: Vacant lot Adjacent Land Use And Zoning: C-4 to the east,'R -3 to the north, UC to the west and south Comprehensive Land Use Plan: Commercial Zoning History: Conditional Use Permit for the Pet Hospital was approved in July of 1999, Lot split was approved in April of 2000 Applicable Regulations: Section 8.13 — Industrial/Commercial District Section 6.07 — Conditional Use Permit Required SPECIAL INFORMATION Transportation: Loading berth access will be from Market Street. The required loading berth area is 65 feet in depth. The proposed area is 75 feet in depth. • The applicant is requesting an access onto Century Avenue. Staff is concerned about the projected average daily traffic (ADT) count on this portion of Century Avenue and the number of access points onto the road. The existing ADT is approximately 1,500. The estimated 20 year. Conditional Use Permit Bret Rasmussen Planning Commission Review — August 15, 2000 Page 2 ADT is 5,000. The minimum -MNDOT recommended access separation for driveways for this type of street is 200 feet. MNDOT recommends'' /. mile for street separations. The proposed access is 48 feet east of the Pet Hospital access and 86 feet west of new Market Street. Staff has prepared an existing access map (see attached). Section 10 of the Zoning Code provides "the number and width of access drives shall be so located as to minimize traffic and congestion and abnormal traffic hazard." Because of these concerns, staff is recommending a number of options which may be considered to alleviate access issues in this area. 1. The applicant could request an easement and share the entrance to the Pet Hospital. 2. The businesses could have right in, right out only with a concrete median in the center of Century to prevent left turning conflicts. 3. The applicant could only use Market Street as an entrance. Parking: The parking requirements for a warehouse store (similar to a furniture store) is 1 space per employee warehouse area and 1 space per 1000 square feet gross sales area. The square footage for warehouse store space is 7,167 square feet, therefore 8 spaces plus 3 spaces for the proposed number of employees equals a total of 11 parking spaces. There is an additional 3,149 square feet of warehouse space. The parking requirements for warehouse space are 1 per 2000 square feet or 2 for this site. The total number of parking spaces required based on the above numbers is 13. There are 19 spaces, including one handicap accessible space, provided for on the site plans. Landscaping/ Screening Requirements: Section 10.01 requires screening from residential areas. A residential area is located to the north. The plan must be revised to show adequate screening. This section also requires landscaping at a rate of one tree per 800 square feet of landscaping area (The minimum size of planted trees requires 2 -inch caliper for deciduous trees and 6 foot in height for coniferous trees.) The plan provides 18 trees meeting the minimum size requirements. Analysis: The I/C District recommends setbacks requirements. This table compares the recommended with the proposal: Principal or Accessory Building Setback From: Recommended Actual Street right of way 30' 90' Interior Lot Line 20' 10' Residential Zoning Boundary 50' 150' Parking Lot or Circulation Drive From: Street right of way 10' 10' Interior lot line 10' Residential Zoning Boundary 20' 75' • • is Conditional Use Permit Bret Rasmussen Planning Commission Review —August 15, 2000 • Page 3 The major issue with this proposal is umsportation/access. The traffic in this area will be increasing and requires more detailed planning with respect to access control. Recommendation: Staff recommends approval of the conditional use permit with the following conditions: I When a sidewalk is constructed on Century, a connection to this building should be created. 2. One of the three transportation options must be implemented to meet the minimum recommended access separation guidelines. 3. Parking lot must be paved prior to certificate of occupancy being issued to the building. 4. Access to Market Street may not occur until street is constructed (starting next week). 5. Any signage requires a separate permit. Cc: Brett Rasmussen, 137 Main Street South, Hutchinson, MN 55350 Don Shields, Wickham Gustafson Architects, 1449 Riverside Avenue, Fort Collins, CO 80524 Jane[ Reiter, Reiter's Pet Hospital, 760 Century Avenue SW, Hutchinson, MN 55350 40 _ — _ � css� �.x � ;❑ t � i�� ®� ® ®�I t� ®' I pp ® o I AL co o I ti •O ws r 0 RESOLUTION APPROVING THE CONDITIONAL USE PERMIT TO CONSTRUCT A COMMERCIAL BUILDING IN THE I/C DISTRICT AS REQUESTED BY BRET RASMASSEN (CENTURY AVE SW) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Bret Rasmussen, property owner, has submitted an application for a conditional use permit to construct a commercial building in the I/C district at the following described property: LEGAL DESCRIPTION: The Easterly 155.00 feet of Lot 1, Block 1, FAIR GROUNDS ADDITION, according to the recorded plat thereof. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of . the use on the Comprehensive Plan. 3. The Council has determined that the proposed use, with the listed conditions, will be in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION RECOMMENDATION: The City Council hereby approves the conditional use permit with the following conditions: 1. When a sidewalk is constructed on Century Avenue SW, a connection to the proposed building should be created. 2. The applicant must share an access with the property to the west. This access easement must be secured upon submission for a building permit application. 3. The parking lot must be paved prior to June 1, 2001. 4. Access to Market Street may not occur until the street is constructed. 5. Any signage requires a separate permit. �J Adopted by the City Council this 22 "' day of August, 2000. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor K C DATE: August 16. 2000 Hutc]tiown City Center .1 11 1 lil Mw= Strwt SE N.t*ht o . MN SSMO- u uase�3lsvt+.: no-zM -uao MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONDITIONAL USE PERMIT TO CONSTRUCT AN ADDITION IN THE UC DISTRICT AND TWO POLE -TYPE STORAGE BUILDINGS WHICH EXCEED 1000 SQUARE FEET (720.HWY 7W) Pursuant to Sections 10.01 of Zoning Ordinance No. 364, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request fora conditional use permit. HISTORY On July 19, 2000. Tom Daggett. Hutchinson Manufacturing, submitted an application to construct an addition in the UC District and two pole -type storage buildings which exceed the 1.000 square foot maximum. FINDINGS OF FACT • I. The required application was submitted and the appropriate fee paid. Notices %ere mailed to the surrounding property owners as %ell as published in the Hutchinson L"der on August 3. 2000. At the public hearing held. no neighbors were present to object nor had staff received anp written objections. RECOMMENDATION The Planning Commission voted to recommend approval of the conditional use permit with the following conditions: I. The applicant must submit a landscape and buffering plan within one -year which includes a statement outlining the implementation proposal. The applicant should make an attempt to include adjacent property as par of this plan. 2. The storm water ponding area must be reconstructed and a siltation buffer must be provided to prevent future problems. 3. A 30' easement, in a location determined by MNDOT. shall be dedicated at the time of reconstruction of Hwy 7 West. 3. To accommodate the proposed building, replatting the property must be done. 5. Rezoning must also be requested. Respectfully Submitted. William Arndt. Chairman Hutchinson Planning Commission • cc: Tom Daggett, Hutchinson Manufacturing, 720 Hwy 7 West Hutchinson, MN 55350 Pnmd � rovyokd per* - Hutchinson Manufacturing August 17, 2000 REZZ Z Hutchinson Planning Commission Hutchinson City Center I 7 _HOC 111 Hassan St. SE Day of H:- chinson Hutchinson, MN 55350 �.'. 720 Hwy 7 west Re: HL- 029 -00 2.0. Box 487 To whom it may concern: Hutchinson. I am in receipt of your staff report dated August 15, 2000. We do acknowledge the need for platting and rezoning and will pursue these issues. .Mn 55350 We also acknowledge a need for improvements to our holding pond within reason. We also will work toward a plan for buffering. This issue was 32a; 587 -4653 addressed with City staff at a previous expansion meeting and dropped due to railroad issues along the southern boundary. Fax 587 -3620 We do take exception to the issue of granting easements as a condition for past or present permit applications. This condition was recommended in 1984 by the Planning Commission but was not granted by our family. We are aware of intentions to provide for a frontage road on the north end of our design engineering property. Past or present expansion plans do not impact or relate to the issue of a frontage road. An easement was not agreed to in 1984 nor is it today. steel fabricating I do not feel it is in the best interest of the City to confiscate land as a condition for business expansion. welding Sincerely, surface preparation coating S te ' Tom Dagge assembly President TD /as U • 41 CITY OF HUTCHINSON PLANNING STAFF REPORT • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dick Scheiffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Schnobrich, Steve Madson, Holly Kreft, Christie Rock and Julie Wischnack, AICP Date: August 4, 2000 —Meeting Date: August 15, 2000 Applicant: Hutchinson Manufacturing, property owner Brief Description The applicant is requesting a conditional use permit to construct an addition to the existing blasting building. The applicants are also requesting a conditional use permit to construct two additional storage pole -type buildings which exceed the 1.000 square feet maximum. Because this is located in an 1/C District all uses require a conditional use permit. Nyw I 9 • • Existing Zoning: VC, Industrial/Commercial District and C4 The very western portion of the lot is zoned C4 (commercial) which does not allow industrial activity. Section 8.02 provides that the Official Zoning Map "boundaries indicated as approximately following platted lot lines shall be construed to follow such lot lines ". Staff is interpreting that provision to mean the highlighted area is all I/C zoned property. Property Location: 720 Hwy 7 West Lot Size: 10.90 acres — including all properties -,_. uC M. T du T k �_ �IUTCHSISOM IFG. i5 11LE /} c; DAGGETT mmits m � C.4 $ MUTCMINSOa - ' Ui Sf501 - IFG &SALES- �. G •SILLS dw t+Mt�py � K otrs� <E GOPHER CAMPFI NLDLIEE VD S0.MCrU0.ftY -,_. Conditional Use Permit Hutchinson Manufacturing Planning Commission Review — August 15, 2000 Page 2 • Existing Land Use: Manufacturing business Adjacent land Use And Zoning: C -4 to the west, C -5 to the east and the South Fork of the Crow River to the south, Park to the south. Comprehensive Land Use Plan: IndustriaUCommercial Zoning History: The following conditional use permits have been issued: 1984 — construct a 26' by 60' addition (Notes: Staff recommended approval contingent upon City being granted 40' easement adjacent to Hwy 7 and 22 for service road purposes. It was also listed on the findings of fact letter to the Council as well as on the resolution.) 1987 — expand manufacturing business on property located at Hutchinson Manufacturing and Sales on Hwy 7 West (Notes: Addition size 60' X 217'.) 1989 — construct a 25' X 250' building for painting and sandblasting at Hutchinson Manufacturing 1990 — construct a 30' X 300' building for painting and sandblasting at Hutchinson Manufacturing (Note: Extension of CUP issued in 1989 as well as increase in size of building.) 1991 — construct a 70' X 240' building for painting and sandblasting at • Hutchinson Manufacturing (Note: Again this was for a building in the same location as granted by the two previous CUPS, but the size was increased to 70' X 240'.) 1992 (May) — construct an office addition and saw shed (Note: Planning Staff recommended the following conditions: 1. Pond should be 100' X 100', 2. Recommend buffering plan between R -1 (park) and industrial site and in future, between C -4 and industrial site, 3. Hard surface parking required by ordinance. and 4. Verify with utilities location/need of utility easements. The findings of fact recommended that the staff recommendation be met regarding the pond, buffering, hard surfacing of parking lot and verification of utility easement. These conditions were not attached to the recorded order.) 1992 (September) — construct a 40' X 80' storage rack. 1997 — construction of two pole type buildings and additions to office and manufacturing plant located in the I/C District at Hutchinson Manufacturing, 720 Hwy 7 W (Note: The Planning Staff recommended the following contingencies: 1. Hutchinson Mfg. Submit a complete landscape plan showing a screening and buffering plan, 2. Additional parking is provided, 3. A natural gas plan is submitted to Utilities. and 4. A "One Stop Shop" meeting is set up. The findings of fact noted that a task force would be established to address the screening issues. No conditions were attached to the recorded order.) Applicable Regulations: Section 8.13 — Industrial/Commercial District • Section 6.07 — Conditional Use Permit Required Conditional Use Permit • • Hutchinson Manufacturing Planning Commission Review — August 15, 2000 Page 3 SPECIAL INFORMATION Transportation: Three access points to Hwy 7 West, no service road. There had been previous discussions about requirements for an easement for a rand (see notation from 1984). Staff is requesting additional information from the City Engineer regarding the improvement plans to Highway 7 and the overall transportation plan for the area (see also map from Hutchinson Area Transportation Plan, June 1998). Parldng: The minimum parking requirements require one space per employee on a principal shift. There are 61 on west side and another 8 paved on north side. 36 unpaved north side unpaved. 96 on employees on shift. Physical Characteristics: The property slopes gradualty from State Highway 7 to the south. The one hundred year flood plain is located to the south at an elevation of 1046.3. The area in question is above that elevation. There is a small wetland to the south of the proposed addition, but not in the area of construction. Analysis: The past permitting history described above indicates a number of items need to be addressed. The storm water pond, which was required as a part of the 1992 request, must be recreated. Because a lot of the site is gravel, siltation into the ponding area has occurred over time. This area needs to be reconstructed to pre -treat storm water from the site, prior to entering wetlands associated with a protected water body. The history indicates a landscape and buffering plan should be submitted to the City. Staff does not find any records of that plan. Staff is requesting additional site plan information be provided by the applicant. The addition to the building to the west would be crossing a property boundary. The property is in five separate tax parcels. Three of the parcels are owned by the company and two are held privately. Staff is requesting the information to ensure proper setbacks are maintained and the locations of the corresponding property lines. When the Highway 7 corridor is reconstructed (approximately 2006), this area will require a frontage road. The applicant should be aware of this possibility as plans for the building are considered. • Conditional Use Permit Hutchinson Manufacturing Planning Commission Review — August 15, 2000 Page 4 Recommendation: Staff would recommend that the conditional use permit be approved contingent on following: 1. The applicant submit a landscape and buffering plan . The applicant should also submit a written statement outlining the implementation proposal. (The previous Conditional Use Permit addressed screening for the park area.) 2. A more detailed survey must be submitted (expected by August 14, 2000). 3. The storm water ponding area must be reconstructed and a siltation buffer must be provided to prevent future problems. Cc: Tom Daggett. c/o Greg Jenum, Hutchinson Manufacturing, 720 Hwy 7 West. Hutchinson • • 40 0 RESOLUTION NO. 11547 RESOLUTION APPROVING THE CONDITIONAL USE PERMIT TO CONSTRUCT AN ADDITION IN THE IIC DISTRICT AND CONSTRUCT TWO POLE -TYPE STORAGE BUILDINGS WHICH EXCEED THE 1,000 SQUARE FOOT MAXIMUM AS REQUESTED BY HUTCHINSON MANUFACTURING (720 HWY 7 WEST) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS Tom Daggett representing Hutchinson Manufacturing, property owner, has submitted an application for a conditional use permit to construct an addition in the I/C district and construct two pole -type storage buildings which exceed 1,000 square foot maximum at the following described property: LEGAL DESCRIPTION: see attached 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. . 3. The Council has determined that the proposed use, with the listed conditions, will be in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CK�7�[�L111I.Y[�]�I RECOMMENDATION: The City Council hereby approves the conditional use permit with the following conditions: 1. The applicant must submit a landscape and buffering plan within one year which includes a statement outlining the implementation proposal. The applicant should make an attempt to include adjacent property as part of this plan. 2. The storm water ponding area must be reconstructed and a siltation buffer must be provided to prevent future problems. 3. A 40' easement, in a location determined by MNDOT, shall be dedicated at the time of reconstruction of Hwy 7 West. (Compensation would be negotiated at the time of the reconstruction project.) 4. To accommodate the proposed building, replatting must be done. Rezoning must also be requested. Adopted by the City Council this 22n day of August, 2000. • ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor • Hutchinson City Center Ill Hnssen street SE Hutchlason. JIN 55350 -2522 320.587- 515VFa 320 -234 -4240 MEMORANDUM DATE: August 16, 2000 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: VARIANCE TO REDUCE THE REQUIRED CORNER SIDE SETBACK FROM 25' TO l4' FOR THE CONSTRUCTION OF A DECK (805 FRANKLIN ST SW) Pursuant to Section 8.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for variance. HISTORY On July 18, 2000, Kevin Augeson submitted an application for a variance to construct a deck at a setback of 14' from the comer side instead of the required 25'. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. • 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on August 3, 2000. ;. At the public hearing held, no neighbors were present to object nor had staff received any written objections. 4. The hardship is due to the fact that there is not an alternative location for placement of the deck to meet the required setback. RECOMMENDATION The Planning Commission voted to recommend approval of the variance. Respectfully submitted. William Arndt. Chairman Hutchinson Planning Commission cc: Kevin Augeson. 805 Franklin St. SW, Hutchinson, MN 55350 r1 U Pnmd ,. rcYVOlJ pPcr / J/I , CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dick Scheiffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Schnobrich, Steve Madson, Holly Kreft, Christie Rock and Julie Wischnack,?.ICP Date: August 4, 2000 — Meeting Date: August 15, 2000 • Applicant: Kevin Augeson, property owner Brief Description The applicant is requesting a variance from the minimum setback of 25 feet from the comer side lot line to reduce that setback to 14 feet. The applicant is proposing to construct a detached deck, which would not encroach past the existing house. The house is located on a corner lot with the main entrance facing Franklin Street. GENERAL INFORMATION Existing Zoning: R -2. Medium Density Residential Property Location: 805 Franklin Street SW Lot Size: 8712 square feet (66' X 132') Existing Land Use: Single Family Dwelling Adjacent Land Use And Zoning: I/C District to the west All other is R -2 Comprehensive Land Use Plan: Low Density Residential Zoning History'. N/A Applicable Regulations: Section 8.05 — Setbacks in R -2 District Section 6.04 — Variance Required SPECLAL INFORMATION Transportation: Corner lot with access to Linden Avenue, but house fronts on Franklin Street. Parking: N/A Physical • Characteristics: N/A —/,Yl Variance Kevin Augeson — 805 Franklin Street SW Planning Commission Review — August 15, 2000 • Page 2 Analysis and Recommendation: The existing house is approximately 14' from the northern property line. Again. this is a corner lot and therefore the setbacks from the front and corner side are both 25 feet. The proposed deck does meet all of the other required setbacks. The lot is a corner lot, which creates a hardship, because of the increased setbacks from the rights of way. The home was constructed around 1900, which was prior to zoning ordinances within the city. With the hardships and the fact there is not an alternative location to place the deck, in an area which would meet the setback. staff recommends approval of the variance. Cc: Kevin Augeson. 805 Franklin Street SW, Hutchinson. NIN 55350 • • N File No. 99"017 Exhibit A • L/NO,C-v flue. 3 z• 35 —� zy /32• IN a� v • • "We hereby certify that we have made an inspection of the property herein described, and that this plat shows the location of the improvements thereon, and that there are no incroachments unless indicated thereon. This plat and certificate are for mortgage purposes only." -A u RESOLUTION NO. 11557 RESOLUTION APPROVING A VARIANCE TO REDUCE THE REQUIRED CORNER SIDE SETBACK FROM 25' TO 14' FOR THE CONSTRUCTION OF A DECK AS REQUESTED BY KEVIN AUGESON (805 FRANKLIN ST SW) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS J Kevin Augeson_ property owner, made application to the City Council for a Variance under Section 7.14 to construct a deck which does not meet the required corner side yard setback of property at the following legal description: LEGAL DESCRIPTION: Lot 14, Block 19 of Bonniwell's 3' Addition 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. 4. The City Council finds a hardship exists because of the inability to place the deck in any area which would meet the required setbacks. RECOMMENDATION: CONCLUSION The City Council hereby approves the variance. Adopted by the City Council this 22n day of August, 2000. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 4 -mot. Hutchinson Citv Center • III Hassan Stmt SE Hutchinwn, VN 55350 -2522 320 - 587- 5151/Fax 320- 231 -1250 MEMORANDUM DATE: August 16, 2000 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: PRELIMINARY AND FINAL PLAT FOR REARRANGEMENT OF BROLL'S 3 ADDITION FROM TWO 5- PLEXES TO FIVE TOWNHOUMES AS REQUESTED BY DAVID BROLL (SOUTH OF ORCHARD AVENUE AND WEST OF SHERWOOD STREET) Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary and final plat. HISTORY On July 17, 2000, David Broll submitted an application for the rearrangement of Broll's 3 Addition. The plat was previously approved in April, 1999. FINDINGS OF FACT • 1. The required application and plat maps were submitted and the appropriate fee paid. 2 The item was discussed at the August 15, 2000 Planning Commission meeting, at which time there were no parties present objecting to the request. RECOMMENDATION The Plannin& Commission recommended approval of the plat and vacation of drainage and utility easements with the following condition: 1. The plat must meet the minimum 20% open space either by dedicated easement or by creating an Outlot. Respectfully submitted, �A William Arndt. Chairman Hutchinson Planning Commission Cc: David Broil, property owner • Pnnwd on rxvclM paper - '� —A CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission • Prepared By: Planning Staff: Brad Emans, Dick Scheiffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Schnobrich, Steve Madson, Christie Rock, Hollv Kreft and Julie Wischnack, AICP Date: August 4, 2000 — Meeting Date August 15, 2000 Applicant: David Broil, property owner Brief Description The previous plat was approved in April of 1999. The configuration of that plat was for two five - plex buildings. The proposed configuration is to plat five twin home lots. The property is located in an R -3 District and therefore requires 20% private open space. The maximum ground coverage for twin homes is 35 %. Lot Size Requirements The minimum lot sizes are 5,000 square feet and minimum lot width and depth are 80 feet and 120 feet, respectively. The proposed configuration meets this requirement. • GENERAL INFORMATION Existing Zoning: R -3 Medium -High Density Residential Property Location: South of Orchard Avenue and west of Sherwood Street (Outlots A and B of Broil's Second Addition) Existing Land Use: Vacant lots Adjacent Land Use And Zoning: Village Co-op to the north (R -4), Schmidtbauer's 4" Addition to the east (R -3), Summerset Addition to the south (R -3). Comprehensive Land Use Plan: High Density Residential Zoning History: Previously platted in April of 1999. Applicable Regulations: Section 8.06, Zoning Code Section 12.10 of Subdivision Code Sewer/Water: The subdivider is responsible for any costs for relocation of utilities for repiat. Additionally, if sewer stubs were placed for five - plexes rather • than twin homes. The cost is also at the subdividers expense. There are sewer and water access charges ($600 and $400 per unit) due at the time of building permit. ^ / — /VI Rearrangement of Broll's 3rd Addition - Preliminary Plat Planning Commission Review — August 15, 2000 Page 2 u Other Charges: Park fees are 5135 per unit. This area is also subject to electrical service territory charge, which is $800 per unit. Open Space Req: Within the R -3 zoning district there are provisions for a minimum of 20% open space (Section 8.06 page 8 -15). The previous plat indicated approximately 15,929 square feet, which was owned by the "South Orchard Estates Townhome Association ". The minimum requirement (20 %) is 13.182 square feet. This area must be devoted to private outdoor passive or active recreation. The proposed plat does not provide the same outlot. This must be added. Recommendation: Staff recommends approval of the preliminary and final plat with the following condition: The 20% open space area be added back into the plat. (The revised plat must be received prior to City Council consideration.) Staff also recommends approval of vacating the previously dedicated drainage and utility easements. cc: David Broll, property owner South Orchard Estates Townhome Association, 902 Hwy 15 S, Suite 100. Hutchinson MN • • L RESOLUTION NO. 11548 RESOLUTION GIVING APPROVAL OF PRELIMINARY AND FINAL PLAT TO BE KNOWN AS REARRANGEMENT OF BROLL'S THIRD ADDITION AS REQUESTED BY DAVID BROLL (SOUTH OF ORCHARD AVENUE AND WEST OF SHERWOOD STREET) WHERE AS, David Broil. has submitted a preliminary and final plat to be known as REARRANGEMENT OF BROLL'S THIRD ADDITION of said subdi� ision in the manner required for platting of land under the Hutchinson Ordinance. and all proceedings have been duly had thereunder. and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the Citv of Hutchinson and WHEREAS, said plat is situated upon the following described land in McLeod County. to -wit: Existina Legal Description: Broil's Tliird Addition New Legal Description: Rearrangement of Broil's Third Addition BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That said prelintinan and final piat of REARRANGEMENT OF BROLL S THIRD ADDITION is hereby approeed and accepted b} the Cite as tieing in accord and conforntitn with all ordinances. Cih plans and regulations of the Cih_ of Hutchinson and the laws of the State of Minnesota subject to the following conditions: 1. The plat must meet the minimum 20% open space either by dedicated casement or by creating an Outlot. .Adopted by the City Council this 22nd day of August. 2000. ATTEST: Gan D. Plotz Marlin Torgerson Cite Administrator vlaxor • • 4 A� 0 PUBLICATION NO. ORDINANCE NO. 00-282 AN ORDINANCE APPROVING VACATION OF DRAINAGE AND UTILITY EASEMENTS WITHIN BROLL'S THIRD ADDITION THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA ORDAINS: David Broll, property owner, petitioned for vacation of dedicated drainage and utility easements within Broil's Third Addition. WHEREAS. the request is to allow for recording of the final plat for Rearrangement of Broll's Third Addition. WHEREAS, new drainage and utility easements will be dedicated within the Rearrangement of Broil's Third Addition. • WHEREAS. these easements include all previous drainage and utility easements platted on Broil's Third Addition. Adopted by the City Council this 12i day of September, 2000. ATTEST: Gary D. Plotz City Administrator is Marlin D. Torgerson Mayor 0 C Hutchinson Citv Center 111 Hasson Street SE Hutchinson. NtN 55350 -2522 320- 587.5151/Fac 320.234 -4240 MEMORANDUM r DATE: August 16, 2000 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: FINAL PLAT FOF 3 -LOT SUBDIVISION TO BE KNOWN AS COUNTY FAIR MARKETPLACE 2 ADDITION AS REQUESTED BY RYAN COMPANIES FOR MARQUETTE BANK (SOUTH OF EDMONTON AVENUE AND WEST OF TH IS) Pursuant to Section 3.20 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a final plat. HISTORY On July 19, 2000, Rvan Companies on behalf of Marquette Bank submitted an application for a final plat consisting of 3 lots. The preliminary plat was previously approved in February, 2000. FINDINGS OF FACT L The required application and plat maps were submitted and the appropriate fee paid. 2. The item was discussed at the August 15, 2000 Planning Commission meeting, at which time there were no parties present objecting to the request. RECOMMENDATION The Planning Commission recommended approval of the plat with following conditions: I. Lot 2 may not be developed until a private easement agreement is provided or a new street including right -of -way is developed. 2. Outlot A will need to be platted to provide for access. 3. The subdivider /property owner is responsible for any assessments or charges necessary for improvements to the parcel. Respectfully submitted, William AmdL Chairman Hutchinson Planning Commission u Cc: Ryan Companies Marquette Banks Vnned on re ,d d paper - / ' CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission • Prepared By: Planning Staff: Brad Emans, Dick Scheiffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Schnobrich, Steve Madson, Christie Rock, Holly Kreft and Julie Wischnack, AICP Date: August 4, 2000 — Meeting Date August 15, 2000 Applicant: Ryan Companies, property owner Marquette Banks, applicant Brief Description Marquette Banks is proposing to locate a satellite office on Lot 1 of County Fair Marketplace 2n Addition. The conditional use permit and preliminary pla: ere approved in January of this year. There will be no accesses allowed from TH 15. Easements or development plans for the interior street will need to be submitted. Lot Size Requirements The minimum lot sizes in the C -4 District are 1 acre and dimensions are 200 feet in depth and 180 feet in width. The lot width is considered to be the western and eastern property lines (lot 2). Lot width is typically measured parallel to the street. The proposed Lot 2 does not meet the required width. The western property line will eventually have street frontage once the property is fully developed. Proposed Lot 2 may not be developed unless there is a private easement agreement provided through Lot I or a new street is constructed as part of the development for the western property. GENERAL INFORMATION Existing Zoning: C -4, Fringe Commercial Property Location: West of Th 15 and south of Edmonton Avenue Existing Land Use: Vacant lots Adjacent Land Use And Zoning: C -4 (Target and Citizens Bank to the north and proposed Menard`s to the west) Comprehensive Land Use Plan: Commercial Zoning History: Conditional Use Permit for drive through bank and preliminary plat were approved in January of 2000. Applicable Regulations: Section 8.12, Zoning Code Section 12.10 of Subdivision Code • A County Fair Marketplace g od Addition - Final Plat Planning Commission Review — August 15, 2000 Page 2 . Sewer/Water: Sewer, water, park and other utility fees will be assessed to the property when improvements are made. Recommendation: Staff recommends approval of the final plat for County Fair Marketplace. with the following conditions: The lot line on lot 2 expand to meet the minimum depth requirement of 200 feet. Lot 2 may not be developed until a private easement agreement is provided or a new street with right of way is developed. The subdivider /property owner is responsible for any assessments or charees necessary for improvements to the parcel. cc: Ryan Companies. properry owner Marquette Banks, applicants r1 U • 0 RESOLUTION NO. 11549 RESOLUTION GIVING APPROVAL OF FINAL PLAT TO BE KNOWN AS COUNTY FAIR MARKETPLACE SECOND ADDITION AS REQUESTED BY RYAN COMPANIES FOR MARQUETTE BANK (SOUTH OF EDMONTON AVENUE AND WEST OF TH 15) WHERE AS, Ryan Companies. has submitted a final plat to be known as COUNTY FAIR MARKETPLACE SECOND ADDITION of said subdivision in the manner required for platting of land under the Hutchinson Ordinance, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described land in McLeod County, to -wit; Existing Legal Description: OUTLOT B. COUNTY FAIR MARKETPLACE. according to the recorded plat thereof, and situated to McLeod County, Minnesota. Being registered as evidenced by Certificate of Title No. • 8863. New Legal Description: COUNTY FAIR MARKETPLACE SECOND ADDITION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That said final plat of COUNTY FAIR MARKETPLACE SECOND ADDITION is hereby approved and accepted by the City as being in accord and conformity with all ordinances. City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota subject to the following conditions: 1. Lot 2 may not be developed until a private easement agreement is provided or a new street including right -of -way is developed. 2. Outlot A will need to be platted to provide for access. 3. The subdivider /property owner is responsible for any assessments or charges necessary for improvements to the parcel. Adopted by the City Council this 22nd day of August, 2000. ATTEST: • Gary D. Plotz Marlin Torgerson City Administrator Mayor /1 � -r • • Hutchinson Citv Center III Hassan Street SE Hutchinson. DIN 55350 -2522 320 - 587- 51511Fas 320-234 -4250 N MEMORANDUM DATE: August 16. 2000 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF LOT SPLIT AS REQUESTED BY VLADIMIR AND MICHELLE PERNAR (106 SELCHOW AVENUE) Pursuant to Section 12.01, of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a lot split. HISTORY On July 18, 2000, Vladimir and Michelle Pernar submitted an application for a lot split of property located at 106 Selchow Avenue. The property is adjacent to their home at 55 Sherwood. They would like to increase the size of their existing lot. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. The remaining parcel meets the required lot size and dimensions for the R -2 District. RECOMMENDATION The Planning Commission voted to recommend approval of the lot split with the following conditions: I. Parcel B, as indicated on the provided survey, must remain under the same ownership as Lot 3, Block I of Schramm's Addition. 2. The shed, indicated on the survey, must be moved or removed. Respectfully submitted_ William Arndt Chairman Hutchinson Planning Commission I 1 U cc: Vladimir and Michelle Pemar, 55 Sherwood Circle, Hutchinson, MN 55350 Pnmcd un rccWkd paper - —� CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission • Prepared By: Planning Staff: Brad Emans, Dick Schieffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Schnobrich, Steve Madson, Christie Rock, Holly Kreft and Julie W ischnack Date: August 4, 2000 — Meeting Date August 15, 2000 Applicant: Vladimir and Michelle Pernar (Applicant and Property Owner) Brief Description The applicant is requesting a lot split of Lot 6, Block 4 of Selchow - Jorgerson Subdivision. They also own Lot 3, Block 1 of Schramm's Addition (please see attached survey). They would like to include Parcel B of the lot split as part of the property. It can not be "tax - joined" with the Lot 3 because they are two separate plats. (The County assigns plat numbers to be used within their parcel identification numbering system.) GENERAL INFORMATION Existing Zoning: R -2, Medium Density Residential Lot Size: existing — 16,712 square feet (80' X 194' — irregular shaped lot) proposed, Parcel A — 14,312 square feet (80' X 160' — irregular shaped lot) proposed, Parcel B — 2,400 square feet (55' X 39') Existing Land Use: Single Family Dwelling Adjacent Land Use And Zoning: R -2 Comprehensive Land Use Plan: Low Density Residential Zoning History: N/A Applicable Regulations: Section 12.20 Hutchinson Subdivision Ordinance Section 8.05 Medium Density Residential SPECIAL INFORMATION Transportation: Access from Sherwood Circle • • Parking: N/A [ Lot Split Vladimir and Michelle Pernar — Lot 6, Block 4. Selchow - Jorgerson Subdivision Planning Commission Review — August 15, 2000 • Page 2 Analysis: The applicants own both of the above mentioned lots. They would like to increase the size of the Lot 6 of Schramm's Addition. Because the lots are parts of two separate subdivisions, the County will not allowed them to be combined without replatting. The remaining Parcel A does meet the lot size requirements of 8,400 square feet, 70' lot width and 120' lot depth. The applicants should be aware that the easements will remain. The sheds to be moved will still need to meet the required setbacks of six feet from rear and side yards. Recommendation: Staff recommends approval of the lot split with the following conditions: 1. That Parcel B always remain under the same ownership as Lot 3, Block 1 of Schramm's Addition 2. That the sheds need to be removed or moved. • Cc: Vladimir and Michelle Pemar, 55 Sherwood Circle, Hutchinson, MN 55350 • CERTIFICATE Or .SURVEY FOR VLADIMIR AND MICHELLE PERNAR .OT 3, BLOCK I, SCHRAMM'S ADDITION 2 �d .OT 6, BLOCK 4, SELCHOW JORGENSON P' ti iUBDIVISION \ BLOCK 4 5 4 JOG eo SCHRAMM n N n z 3LOCK 2 R•70.00 �\ 93 SHERWOOD CIRCLE MHO, a II'. Iner Inlr Svr.p Plan e .. • a I, I < elr.cr ,a o -. em I u e I.wwe La.. .urrq v angst In. Mlen..ol e. L tr�Y/R eLu..A .]a H: iii H N b •^O d'q Llc. N..AYY/ / I 0 ] :0 50 awls 'A f.. • Dellatas Iron monfili found _ 0 0.ron. von minfinT ad, \ O\ V PARCEL A qj 14312 Sa. Fl. i \ $� � sLLCROx- .loaccvsax sy� II E 187.55_____ w �I 8� 6 C•� 1DDITION J 3 / 12473 Sq. Ft. / a / 3•� 4 DESCRIPTIONS FOR LOT SPLIT OF LOT 6, BLOCK 4, SELCHOW— JORGENSON SUBDIVISION 3ESCRui aF PARCEL A Lal 6. Buell 0, SELL -.10RGENSON SGBOM90N, acco'alna to Ina r...a dial nor, o f . ..cap, Iw port o1 1" Lot 6 aoittal.a of tollora. Seg s na al IM .ouaMa.t caxlx of sWd Lol B: Ino1K. MrYMrly, along In. lot Iln. e1 Told Lot 6 a dian, tae of 39l lad than" •amlu la a 1 -in' IM a.'" IIne of adw Lot 6 dilation' 39.60 fast nonnwnaI ai m. Toulfirdi corner .1 Tale Lot 6. a. m.mveo ..a .ila ToWn.....Of. Won, Gala vuerry Iln. 39.19 La to I..o.lhuu corner o1 1010 Lal 6: 111 .ds,a . a On, IM a.utn in. of said Lot 6 to III. ..In, a1 d.,,nn.r,. OESCRIPTIpi GF PARCEL 9 TM' part at Lot 6. Black 4, SELC1 -. GENSON SILMMSIll uciraap to this r.xora.a olat tnv.of, aoatllasa a. fall Be,lnmag or in..ou+Mm, corner of cads Lot 6: in1 i nanlMrl}. Alen, N� a0.t fine at .Old Lot 6 a dl.tance o1 39.60 f-dT 1MIICS •o'Mf, to a pm of lM oarerry an. of sold Lot 6 011.11 39.80 fan Iwrtn•uunr .1 I'd +Miner carmr of cold Lot 6. as mwstreE asi sal still lnel thence 1o1Mmm4. plglc saW •. "ar, Yno 39.64) fast fo IM Tobh•eat earn., of ,aM Lot 6: 1". dal Wong tn. mutn IIA• of sold Lal 6 'i In. uan' of a.,lmutp. PEU AMY LAND 9URVIE'VING MN JOB Him 0011" BK P -267 PG 22 i \ _ ': Wla Sint and Kern.l \\ a. O �'� ` 72.63 Kati � PARCEL B 2400 Sa. \ $� � sLLCROx- .loaccvsax sy� II E 187.55_____ w �I 8� 6 C•� 1DDITION J 3 / 12473 Sq. Ft. / a / 3•� 4 DESCRIPTIONS FOR LOT SPLIT OF LOT 6, BLOCK 4, SELCHOW— JORGENSON SUBDIVISION 3ESCRui aF PARCEL A Lal 6. Buell 0, SELL -.10RGENSON SGBOM90N, acco'alna to Ina r...a dial nor, o f . ..cap, Iw port o1 1" Lot 6 aoittal.a of tollora. Seg s na al IM .ouaMa.t caxlx of sWd Lol B: Ino1K. MrYMrly, along In. lot Iln. e1 Told Lot 6 a dian, tae of 39l lad than" •amlu la a 1 -in' IM a.'" IIne of adw Lot 6 dilation' 39.60 fast nonnwnaI ai m. Toulfirdi corner .1 Tale Lot 6. a. m.mveo ..a .ila ToWn.....Of. Won, Gala vuerry Iln. 39.19 La to I..o.lhuu corner o1 1010 Lal 6: 111 .ds,a . a On, IM a.utn in. of said Lot 6 to III. ..In, a1 d.,,nn.r,. OESCRIPTIpi GF PARCEL 9 TM' part at Lot 6. Black 4, SELC1 -. GENSON SILMMSIll uciraap to this r.xora.a olat tnv.of, aoatllasa a. fall Be,lnmag or in..ou+Mm, corner of cads Lot 6: in1 i nanlMrl}. Alen, N� a0.t fine at .Old Lot 6 a dl.tance o1 39.60 f-dT 1MIICS •o'Mf, to a pm of lM oarerry an. of sold Lot 6 011.11 39.80 fan Iwrtn•uunr .1 I'd +Miner carmr of cold Lot 6. as mwstreE asi sal still lnel thence 1o1Mmm4. plglc saW •. "ar, Yno 39.64) fast fo IM Tobh•eat earn., of ,aM Lot 6: 1". dal Wong tn. mutn IIA• of sold Lal 6 'i In. uan' of a.,lmutp. PEU AMY LAND 9URVIE'VING MN JOB Him 0011" BK P -267 PG 22 0 RESOLUTION NO. 11550 RESOLUTION APPROVING THE LOT SPLIT FOR PROPERTY LOCATED AT 106 SELCHOW AVE SE AS REQUESTED BY VLADIMIR AND MICHELLE PERNAR BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS Vladimir and Michelle Pemar, property owners, made application to the City Council for a lot split under Section 12.01 to split a lot with the following legal description: EXISTING LEGAL DESCRIPTION: Lot 6, Block 4. SELCHOW- JORGENSON SUBDIVISION DESCRIPTION OF PARCEL A: Lot 6, Block 4, SELCHOW - JORGENSON SUBDIVISION, according to the recorded plat thereof, except that part of said Lot 6 described as follows: • Beginning at the southeast corner of said Lot 6; thence northerly, along the east line of said Lot 6 a distance of 39.60 feet; thence westerly, to a point of the of the westerly line of said Lot 6 distant 39.60 feet northwesterly of the southwest corner of said Lot 6, as measured along said westerly line, thence southeasterly, along said westerly line 39.60 feet to the southwest comer of said Lot 6; thence easterly, along the south line of said Lot 6 to the point of beginning. DESCRIPTION OF PARCEL B: That part of Lot 6. Block 4. SELCHOW - JORGENSON SUBDIVISION, accordine to the recorded plat thereof, described as follows: Beginning at the southeast corner of said Lot 6; thence northerly, along the east line of said Lot 6 a distance of 39.60 feet, thence westerly, to a point of westerly line of said Lot 6, as measured along westerly line, thence southeasterly, along said westerly line 39.60 feet to the southwest corner of said Lot 6; thence easterly, along the south line of said Lot 6 to the point of beginning. 41 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health. safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION Resolution No. Lot Split for Vladimir and Michelle Pernar August 22, 2000 Page 2 RECOMMENDATION: The City Council hereby approves the lot split with the following conditions: Parcel B. as indicated on the provided survey, must remain under the same ownership as Lot 3, Block 1 of Schramm's Addition. 2. The shed, indicated on the survey, must be moved or removed. Adopted by the City Council this 22n day of August, 2000. ATTEST: vary D. Plotz City Administrator Marlin D. Torgerson Mayor n LJ 17I 0 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday. August 15, 2000 :. CALL TO ORDER 5:30 P.M. PPF The meeting was called to order by Chairman Arndt at 5:30 p.m. with the following members present: Jason Olsen, Dean Kirchoff, Dave Westlund, Jim Haugen. Jeff Jones and Brandon Fraser. Also present: Julie Wischnack, AICP, Director of Planning /Building /Zoning; Holly Kreft, Planning Coordinator and Richard Schieffer, City Attorney. CONSENT AGENDA Mr. Jones moved to approve the minutes as submitted. Mr. Westlund seconded the motion. Motion carried. 3. PUBLIC HEARINGS a) CONSIDERATION OF AN EXTENSION OF THE MORATORIUM FOR THE CONSTRUCTION OF TELEVISION AND RADIO ANTENNA (REVISIONS TO SECTIONS 3 AND 10 OF ZONING ORDINANCE) Chairman Arndt opened the hearing at 5:31 p.m. with the reading of publication #6219 as published in the Hutchinson Leader on Thursday, August 3, 2000. Ms. Kreft presented the request to extend the moratorium. She stated that staff had received additional information from other communities and would like to incorporate the changes into the revised ordinance. Mr. Jones questioned what effect the extension would have. Ms. Kraft stated that there were not • currently any applications for new towers. Ms. Wischnack added that Mr. Strommen, the attorney who made the presentation on telecommunication laws, stated that six months would be the longest a moratorium should be in effect. Mr. Haugen moved to close the hearing at 5:35 p.m. Mr. Westlund seconded the motion. The motion carried unanimously. Mr. Westlund moved to approve the extension of the moratorium until November 1, 2000. Mr. Jones seconded the motion. Motion to approve carved unanimously. b) CONSIDERATION OF A VARIANCE TO REDUCE THE REQUIRED REAR YARD SETBACK FROM 30' TO 24.8' AS REQUESTED BY MILAN AND DEBRA YUREK (1200 WEST SHORE DRIVE) Chairman Arndt opened the hearing at 5:37 p.m. with the reading of publication #6222 as published in the Hutchinson Leader on Thursday, August 3, 2000. Ms. Kreft presented the request. She stated that the construction on the house had already begun. She added that staff recommended approval of the variance since the lot depth on the southern portion of the lot did not meet the minimum depth of 130 feet for an R -1 District. Mr. Jones questioned if a variance was needed since the plat did not have the correct lot depth. Mr. Schieffer replied that a variance was required since the building setback was not met. Mr. Jones questioned if a variance would be needed every time the applicants wished to build. Ms. Wischnack replied that a non - conforming lot could be built on as long as the structures met the required setbacks. Mr. Westlund moved to close the hearing at 5:40 p.m. Mr. Haugen seconded the motion. The motion • carried unanimously. Mr. Westlund moved to approve the variance request. Mr. Haugen seconded the motion. Motion carved unanimously. Minutes Planning Commission —August 15, 2000 Page 2 c) CONSIDERATION OF A CONDITIONAL USE PERMIT TO CONSTRUCT A COMMERCIAL BUILDING IN THE I/C DISTRICT AS REQUESTED BY BRET RASMUSSEN (CENTURY AVENUE SW) Chairman Arndt opened the hearing at 5:41 p.m. with the reading of publication #6220 for the condition* use permit as published in the Hutchinson Leader on Thursday, August 3, 2000. Ms. Wischnack presented the request for a conditional use permit. She stated that since this property is located in an I/C District, all uses required a conditional use permit. She added that the setbacks in this District were recommended and could be modified by the Planning Commission. She stated that the major area of contention was the access point on Century Avenue. She added that staff recommended one of the three options listed in the staff report be implemented. Mr. Kirchoff questioned if the reduced interior lot line setback was to accommodate the loading berth. Ms. Wischnack replied that it was. Mr. Westlund questioned if the access could have been added as a condition during the lot split process. Ms. Wischnack replied that it could have been. Ms. Wischnack read the recommended conditions. Mr. Kirchoff questioned if the right -in, right -out could be handled by requiring additional signage. Ms. Wischnack replied that the City Engineer is adamant that one of the three options be used in order to maintain future safety of the street. Brett Rasmussen, property owner, stated that since the parking exceeded the required amount, only the parking spaces needed would be paved. He added that access to Century Avenue was essential to his business. He also added that his preliminary discussions with Janel Reiter, owner of Pet Hospital, were positive. Mr. Westlund questioned if the shared access would be a possibility. Mr. Rasmussen reiterated that Reiters were interested in a shared driveway if it did not include a significant amount of their property. Ms. Wischnack stated that the width of the shared drive and the potential of a future median could be addressed by the City Engineer prior to the Council meeting. Mr. Olsen questioned when the applicant planned to open. Mr. Rasmussen replied that he hoped to break ground as soon as possible. Mr. Jones moved to close the hearing at 6:05 p.m. Mr. Olsen seconded the motion. The motion carne unanimously. Mr. Jones moved to approve the conditional use permit with the following conditions: 1. When a sidewalk is constructed on Century Avenue SW, a connection to the proposed building should be created, 2. The applicant should work with the adjacent property owner to obtain an easement for a shared access, 3. The parking lot must be paved prior to June 1, 2001, 4. Access to Market Street may not occur until the street is constructed, and 5. Any signage requires a separate permit. Mr. Olsen seconded the motion. Motion to approve with the above conditions carried unanimously. d) CONSIDERATION OF A CONDITIONAL USE PERMIT TO CONSTRUCT AN ADDITION IN THE I/C DISTRICT AND CONSTRUCT TWO STORAGE BUILDINGS WHICH EXCEED 1000 SQUARE FEET AS REQUESTED BY HUTCHINSON MANUFACTURING (720 HWY 7 WEST) Chairman Arndt opened the hearing at 6:08 p.m. with the reading of publication #6221 as published in the Hutchinson Leader on Thursday, August 3, 2000. Ms. Wischnack presented a map showing the separate parcels and the zoning. She also displayed an overhead of the survey submitted. She stated that the addition to the existing building encroaches over a lot line. She added that the Planning Commission could either allow this scenario or request that the property be replatted. • Ms. Wischnack briefly reviewed the zoning history given in the staff report. She added that the zoning ordinance states that the parking area be paved if a building permit is requested. She also added that property is adjacent to the floodplain, but none of the property is located within the floodplain. She stated that the stormwater pond would need to be reconstructed. Minutes Planning Commission — August 15, 2000 Page 3 Mr. Westlund stated that Mr. Daggett. the property owner. had stated that he had attempted to establish a buffering plan, but it had not been continued. He added that there was some difficulty in having the neighboring property owners participate. • Mr. Kirchoff questioned what the 1997 conditional use permit was issued to construct. Ms. Wischnack replied that it was to construct the two existing pole -type storage buildings. Greg Jenum, employee of Hutchinson Manufacturing, stated that the company did intend to purchase the property to the west from Tom Daggett. Ms. Wischnack stated that such a purchase would be a better situation since the building crosses the lot lines. She added that if a portion of the parcel to the west were sold, it would require a lot split and rezoning. Mr. Jenum also stated that the stormwater pond would be rebuilt. Mr. Arndt questioned if the house on the property had city services. Mr. Jenum replied that it did. Mr. Haugen pointed out that the Building Code did not allow openings in buildings to be built across the lot line. Mr. Jones questioned if the outdoor storage needed to be addressed. Ms. Wischnack replied that since the business has been in effect since 1953 and that the use would not be changing, it was not necessary to condition the outdoor storage. Mr. Jenum added that the company hoped to have even less outdoor storage with the construction of the proposed buildings. Mr. Olsen questioned what the applicant's timeline was. Mr. Jenum stated that it was as soon as possible. There was discussion regarding the landscaping and buffering plans. Ms. Wischnack stated that a condition could be added that would allow the applicants an extended amount of time to submit a plan. • Mr. Schieffer stated that the Commission could also add a condition that once a more definite plan for the reconstruction of Hwy 7 is devised, an easement would need to be dedicated. Mr. Westlund questioned if the property owners were usually compensated for such an easement. Mr. Schieffer replied that they were, but that it appears that a dedication was to have been recorded with the 1984 conditional use permit. Discussion ensued regarding whether the property should be platted or if purchasing the property would be sufficient. Mr. Schieffer stated that the property should be replatted and that the lot lines should not encroach or eliminate the required setbacks. He also stated that the property should be rezoned at the same time. Mr. Kirchoff moved to close the hearing at 6:50 p.m. Mr. Westlund seconded the motion. The motion to close the hearing carried unanimously. Mr. Kirchoff moved to approve the conditional use permit with the following conditions: 1. The applicant must submit a landscape and buffering plan within one year which includes a statement outlining the implementation proposal. The applicant should make an attempt to include adjacent property as part of this plan, 2. The storm water ponding area must be reconstructed and a siltation buffer must be provided to prevent future problems, 3. A 40' easement, in a location determined by MNDOT, shall be dedicated at the time of reconstruction of Hwy 7 West, 4. To accommodate the proposed building addition, replatting the property must be done and 5. Rezoning must also be requested. Mr. Olsen seconded the motion. Motion to approve with the above conditions carried unanimously. Ms. Wischnack clarified that the landscaping plan will be reviewed by staff and not retumed to the Planning Commission. • e) CONSIDERATION OF A VARIANCE TO REDUCE THE REQUIRED CORNER SIDE SETBACK FROM 25' TO 14' FOR THE CONSTRUCTION OF A DECK AS REQUESTED BY KEVIN AUGESON (805 FRANKLIN STREET SW) Chairman Arndt opened the hearing at 6:55 p.m. with the reading of publication #6223 as published in the Hutchinson Leader on Thursday, August 3, 2000. Minutes Planning Commission — - .ugust 15, 2000 Page 4 Ms. Kreft presented the request and stated that staff recommend approval of the variance since there was not a conforming area to construct the deck. Mr. Haugen questioned whether it was a deck or patio. Kevin Augeson, property owner, stated that it would be a deck, but that it would not be attache to the house. Mr. Jones questioned if the ordinance could be changed to avoid the variance process. Ms Kreft stated that in the case of a garage it is a conditional use permit. Mr. Kirchoff moved to close the hearing at 7:00 p.m. Mr. Haugen seconded the motion. The motion carried unanimously. Mr. Kirchoff moved to approve the variance. Mr. Jones seconded the motion. Motion to approve with the above conditions carried unanimously. f) CONSIDERATION OF A PRELIMINARY AND FINAL PLAT FOR THE REARRANGEMENT OF BROLL'S 3 ADDITION FROM TWO 5- PLEXES TO FIVE TWINHOMES AS REQUESTED BY DAVID BROLL (SOUTH OF ORCHARD AVENUE AND WEST OF SHERWOOD STREET) Chairman Amdt opened the hearing at 7:01 p.m. with the reading of publication #6624 as published in the Hutchinson Leader on Thursday, August 3, 2000. Ms. Wischnack presented the request and stated that the plat was located in an R -3 District. She stated that the lot size, depth and width requirements were different for five - plexes than twinhomes. She added that the plat would need to meet the minimum open space requirement of 20% either by a dedicated easement or an Outlot. Mr. Broll stated that it would meet the 20% required. Mr. Haugen questioned if the vacation of easements could be considered with the plat. Ms. Wischn� replied that it could since the public hearing notice included both items. Mr. Westlund moved to close the hearing at 7:05 p.m. Mr. Jones seconded the motion. The motion carried unanimously. Mr. Haugen moved to approve the preliminary and final plat and the vacation of easements with the following condition: the plat must meet the minimum 20% open space either by dedicated easement or by creating an Outlot. Mr. Kirchoff seconded the motion. Motion to approve with the above condition carried unanimously. 4. NEW BUSINESS a) CONSIDERATION OF A FINAL PLAT FOR A 3 -LOT SUBDIVISION TO BE KNOWN AS COUNTY FAIR MARKETPLACE 2" ADDITION AS REQUESTED BY RYAN COMPANIES FOR MARQUETTE BANK (SOUTH OF EDMONTON AVENUE AND WEST OF TH 15) Ms. Wischnack presented the request and stated that the width for Lot 2 had been increased to 200' as required. She also added that since a street will not be constructed at this time, an easement will need to be provided to allow for access to Lot 2. Discussion ensued as to whether or not access for the Outlot should be addressed. Mr. Westlund moved to approve the final plat with the following conditions: 1. Lot 2 may not be developed until a private easement agreement is provided or a new street including right -of -way is developed, 2. Outlot A will nee to be platted to provide for access and 3. The subdivider /prop owner is responsible for any assessments or charges necessary for improvements to the parcel. Jones seconded the motion. Motion to approve with the above conditions carried unanimously. V P! )mmission -August 15, 2000 Ps CONSIDERATION OF A LOT SPLIT AS REQUESTED BY MICHELLE PERNAR (106 SELCHOW AVENUE) • Ms. Kreft presented the request. She stated that since the parcels are part of two separate plats, they could not be joined at the County level. She added that the remaining lot would meet all of the required lot dimensions. Mr. Kirchoff moved to approve the lot split with the following conditions: 1. Parcel B, as indicated on the survey, must remain under the same ownership as Lot 3, Block 1 of Schramm's Addition and 2. The shed. indicated on the survey, must be moved or removed. Mr. Haugen seconded the motion. Motion to approve with the above conditions canned unanimously. F D BUSINESS E )MMUNICATION FROM STAFF DISCUSSION OF FORMATION OF TASK FORCE TO REVIEW ANNEXATION OF AREAS ALONG JEFFERSON STREET SE Ms. Wischnack updated the Commission on the status of the annexation. She stated that the applicants, Rod and Ann Riewer, had withdrawn their request in order to allow for a task force to be formed to study the issues. She stated that this Task Force would include two property owners, a member of the town board and a member of the Planning Commission. Mr. Arndt suggested that a member of the Joint Planning Board also be added UPDATE OF HWY 7 EAST ANNEXATION • Ms. Wischnack stated that the request had been presented to the City Council and that they had directed staff to hold an additional neighborhood meeting. She stated that the outcome would hopefully be a joint resolution with Hutchinson Township- ) UPDATE ON STATUS OF HOME OCCUPATION REVISIONS Ms. Wischnack stated that the City Council had not approved the revisions to the home occupations because they had concems of neighborhoods losing their residential character. She added that the Council would have a workshop. She invited any member of the Planning Commission to attend and contact her for the date and time. 7 DJOURNMENT here being no further business, Mr. Jones moved to adjourn the meeting at 7:30 p.m. Mr. Westlund :conded the motion. Motion carried. • PUBLISHED IN THE HUTCHINSON LEADER • THURSDAY, AUGUST 10, 2000 PUBLICATION NO. 6227 NOTICE OF PUBLIC HEARING SMALL CITIES DEVELOPMENT PROGRAM To Whom It May Concern: Notice is hereby given that a public hearing will be held on Tuesday, August 22, 2000 at 6:00 P.M. in the City Center Council Chambers for the purpose of providing information and receiving citizen's comment regarding the submission of an application to the Minnesota Department of Trade and Economic Development for Small Cities Development Grant Program to be utilized by the City of Hutchinson in the Franklin - Grove neighborhood for rehab of single family homes. • This hearing will be held by the City Council of the City of Hutchinson. At such hearing all interested parties may be heard. is Memo TO: Mayor and City Council From: Jean Ward, HRA Executive Director! ��( �✓� Data 08/15/00 — R« Recommendation from HRA Board to Submit Rehab Grant Application to DTED for Franklin - Grove Neighborhood At the August 15, 2000 HRA Board meeting, the HRA Board reviewed the Franklin – Grove Neighborhood SCDP application that is due to DTED September 30, 2000- Their recommendation is that the City of Hutchinson adopt and submit the attached Local Government Resolution required as part of the grant application submission. Also attached for your information is a copy of the presentation that will be made during the Public Hearing on August 22, 2000 • Thank you foryour consideration of this project • Page 1 Small Cities Development Program Application Local Government Resolution .applicant Name: CITY OF HUTCHINSON RESOLUTION OF APPLICANT. FP• .-\pplicants must adopt and submit the following resaiution.'Rus resolution must be adopted prior to submission of the forms package. THE CITY OF BE IT RESOLVED that tact as the Community DevelopmenE Aa plicauon to be submitted on Otr and CITY ADM I N I STRATORam hemby authoriz d o Tni vt S7unm�cT for tunding of this project on behalf of THE CITY OF TIE CITY OF BE IT FURTHER RESOLVED that HI ITr H T N¢nN legol s for project(s) contained in the Business and 29, 2009 t h at THE MAYOR to the Department of Trade and Economic Development has the legal authority to apply for financial assistance. and the institutional, managenal. and financial capability to ensure adequate construction. operation- maintenance and replacement of the proposed pmject for its desi if THE CITY OF BE IT FURTHER RESOLVED that HUTCHINSON has not violated anv Federal, State. or local laws — 7 00 LCa+ul pertaining to fraud. bribery. graft - kickbacks. collusion. conflict of interest or other unlawful or corrupt practice. THE CITY OF BE IT FURTHER RESOLVED that upon approval of its application by the state. HI ITCH I NoN may �Apv+lrarr enter into an agreement with the State of Minnesota for the above - referenced pmjecu sl. and that CITY E CITY OF HUTCH I N S ON • 4mKm, certifies that it will comply with all applicable laws and regulations as stated in all contract agreements and described in the Compliances Section of the Business and Community Development Application. L OWTHEREFOREBEITRESOLVEDthat THE MAYOR and THE CITY ADMINISTRAT0 h "' °' �' Rive hereby authorized to ezecu�te such agreements. and amendments theretd, as are necessary to I rule or rc Amhonce [r I , implement the pro)ecus) on behalf of the applicant I CERTIFY THAT the above resolution was adopted by the CITY COUNCIL of THE CITY OF HUTCHINSON .mNr onpr� iApphc�u , .J SIGNED: I IrrrA na[ J ?51 (rlGW el Ivn I 1 C� WTf MESSED: 41 0 • • s Franklin Grove Neighborhood Rehabilitation Grant Application to the Department of Trade and Economic Development August 2000 Franklin -Grove Street 4 Neighb 'fit /Franklin Street to Grove Street and from the 0 400 block of 4th Ave SW to Linden Ave s SW + (West of main street and the Adams Street project which will be closed out in • September s ✓ 180 dwelling units (includes 6 vacant, 4 duplexes) M 1 � ���IIIIIIii r I 'FiF i i 7 i " r elf AlErl L__ Citizen Participation s ✓Newspaper article published April 20,2000 a in the Hutchinson Leader regarding project : being considered in the Franklin/Grove area IN (Meeting on April 7, 2000 with residents of area to discuss process of s a application,program requirements, and w answer questions (Conduct community development survey of , area - summer 2000 -128 surveys returned Windshield Survey Results ✓ 112 out of 180 dwelling units were determined to be substandard (62 %) s ✓ Of the 163 owner- occupied homes, 98 were determined to be substandard (Exterior deficiencies - cracking foundations, roof repair,old siding with lead based paint /Interior deficiencies related to heating, plumbing, energy and electrical �1 1 ���IIIIIIii r I 'FiF i i 7 =i 4 4 k " r elf AlErl L__ Windshield Survey Results ✓ 112 out of 180 dwelling units were determined to be substandard (62 %) s ✓ Of the 163 owner- occupied homes, 98 were determined to be substandard (Exterior deficiencies - cracking foundations, roof repair,old siding with lead based paint /Interior deficiencies related to heating, plumbing, energy and electrical �1 r� U • • Federal Objective of SCDP Grant s /Required LMI objective - -The gross s household income will be within HUD's • Section 8 income limits adjusted according s to household size for McLeod + County.(Example- income limit of $41,700 for a family of four). s /The median income for McLeod County is $56,000 • Estimated Project Rehab Costs 0 ✓Three work write -ups were done in the • project area; deficiencies were identified • • and costs were estimated. • ✓ Work write -ups of three homes in the project area resulted in estimated costs of • � $28,625, $20,390 and $30,150 with an • average rehab of $26,388 per property. • Overall Goals and Objectives • /Correct housing deficiencies related to the health and safety of owner - occupant • a households • ✓Improve the housing stock in the area via • rehabilitation - -79% of the respondents of • • the community development survey w indicated their home is over 50 years old. • (103 homes) Interest in Rehabilitation • /There were 67 LMI owner - occupants who s responded to the Community Development • Surveys. 42 owner- occupied households s were interested in rehabilitation, 12 said no, ♦ and 13 said "maybe'. • New HUD Lead Based Paint Reg ulati ons _ • ✓HUD has issued a new regulation to protect • young children from lead -based paint • • hazards in housing that is financially s assisted by the federal government- effective September 15, 2000.. # /Lead poisoning can cause permanent # damage to the brain and many other organs, s and can result in reduced intelligence & behavioral problems 4 E mu IIC �. s � :._ — -; •�s� -- �_ —�`. nn luny 116 _° •r.»i�::.i 6 111 IN :® �� .mom •°, -:• I �- pp 11� �YII:� I�Y� • Federal Objective of SCDP Grant s /Required LMI objective - -The gross s household income will be within HUD's • Section 8 income limits adjusted according s to household size for McLeod + County.(Example- income limit of $41,700 for a family of four). s /The median income for McLeod County is $56,000 • Estimated Project Rehab Costs 0 ✓Three work write -ups were done in the • project area; deficiencies were identified • • and costs were estimated. • ✓ Work write -ups of three homes in the project area resulted in estimated costs of • � $28,625, $20,390 and $30,150 with an • average rehab of $26,388 per property. • Overall Goals and Objectives • /Correct housing deficiencies related to the health and safety of owner - occupant • a households • ✓Improve the housing stock in the area via • rehabilitation - -79% of the respondents of • • the community development survey w indicated their home is over 50 years old. • (103 homes) Interest in Rehabilitation • /There were 67 LMI owner - occupants who s responded to the Community Development • Surveys. 42 owner- occupied households s were interested in rehabilitation, 12 said no, ♦ and 13 said "maybe'. • New HUD Lead Based Paint Reg ulati ons _ • ✓HUD has issued a new regulation to protect • young children from lead -based paint • • hazards in housing that is financially s assisted by the federal government- effective September 15, 2000.. # /Lead poisoning can cause permanent # damage to the brain and many other organs, s and can result in reduced intelligence & behavioral problems 4 0 • • Estimated Costs of Lead Based Paint Re latgs i `• (For rehab projects less than $25,000 lead • based paint costs are estimated at an • • additional $2,000 per home. • ,(For rehab projects more than $25,000 lead • based paint costs are estimated at an • additional $7500 per home. Activity Description s /The proposed project consists of the rehabilitation of 19 single family owner- s • occupied units. s /Rehabilitation assistance is available to ' properties with improvement costs up to � 80% EMV -- however, up to 110% or a $50,000 maximum for immediate threat to 4 health or safety or accessibility issues Homeowner Eligibility /Homeowner must reside in target area • • (Household income most not exceed HUD's • Section 8 Income Limits, adjusted for • family size for McLeod County. JTaxes must be current JOwner occupied with at least 1/3 interest in the property Financing Formula for " Homeowner Defe Loaner • Jl. 100% Deferred Loan for a five -year • period for very low -low income - (50 -65% • • of the County median income) 111. 90% Deferred Loan for a five -year • period. 10% owner match fora low- s moderate income homeowner- (66% - 80 °/ • of the County median income. /A five -year Deferred Loan Repayment • period with 20% forgiveness per year. Administration of SCDP funds • ./The Hutchinson HRA will provide genera] oversight in the administration of the • • proposed SCDP and will use the computer s software program "Community * Development Manager" to track individual rehab files. a a JAs with the Adams Street Project, the City • of Hutchinson Finance Department will maintain the accounting records. 3 i • u Notification of Grant Awards !Application due September 30, 2000 with • notification expected from DTED Spring a 2001. /If funded, imptementation complete and ready for construction by Fatl 2001. s El HUTCHINSON FIRE DEPARTMENT 205 Third Avenue South East HUTCHINSON. MINNESOTA 55350 August 17, 2000 To: Hutchinson City Council Subject: Hutchinson Emergency Services Training Center (HESTC) Dear Council Members, Enclosed you will find a preliminary plan for our training site. I will be presenting what we have accomplished to date and what opportunities still exist. I will also be asking the council for dollars to complete a large portion of the proposed training site. We have an opportunity to secure a structure that will give us the ability to effectively train our firefighters and give law enforcement a unique place to train also. We also need some funds to complete architectural drawings and better be able to formulate the long -term goals for the training site. I will not be asking for a large amount of money and only ask that you listen to what we have done and what we intend to do and the value it will have for our emergency services in and around • Hutchinson. Very Sincerely, L ,.,, Q! 2a ,14fe_� Randy Red n Hutchinson Fire Department is �_A 0 HUTCHINSON EMERGENCY SERVICES TRAINING CENTER (HESTC) 0 0 0 HUTCHINSON EMERGENCY SERVICES TRAINING CENTER TRAINING STRUCTURES SPACE TOWER TRAINING STRUCTURE FUNCTION Four -story structure for fire training evolution's in high rise buildings, OF SPACE simulating Fire Fighting and Rescue operations. Structure will be used by emergency response personal for Special Operation's training in high rise buildings. MATERIALS Floors and walls - Poured concrete or pre -cast concrete, smooth finish, easily cleanable. Windows of various types and sizes to simulate different conditions, Steel frames, glazed with plastic glazing materials. Windows to align Vertically. Option for room darkening panels at all windows. • Stars of poured concrete with non -slip tread covering. SPECIAL 10 feet floor to floor heights. REQUIREMENTS Enclosed Stair Tower complying with minimum dimensional code Requirements for stairways and landings. Stair Tower continuous up to roof level. Fixed windows in stair tower with plastic glazing materials. Projecting Balcony on fourth floor. Recessed Balcony on third floor. Portion of structure with solid wall surface from roof to ground level for Rappelling from rooftop. Adjustable rail at roof area. 42 inch high concrete parapet wall at rooftop; 2 areas with adjustable Rail. One opening above solid wall and the other opening above wall with windows and balconies. • � -A, 0 HUTCIENSON EMERGENCY SERVICES TRAINING CENTER TRAINING STRUCTURES SPACE LIVE FIRE TRAINING STRUCTURE FUNCTION 2 story structure for Live Fire Training evolution's in residential and OF SPACE commercial buildings, simulating fire fighting and rescue operations. OR Swede Survival System comprising of 4 different structure simulating fire - fighting scenarios. (Approximate cost 5120,000) LOCATION TBA MATERIALS Floors, walls and roof structure - Poured concrete or precast concrete. Walls and ceilings of rooms with burner units lined with steel to protect structure. Windows of various types and sizes to simulate different conditions. Steel frames, glazed with plastic glazing materials at areas without burners and steel • panels at areas with burners. Stairs have poured concrete with non -slip covering. EQUIPMENT Two automated burner systems on lower level simulating a kitchen fire and a couch fire. Automated burner system on upper level simulating a bed fine. Each burner unit with hand held control for instructors, adjacent to the location of each burner. The option of live burns using class A material is also a possibility. Burner equipment located in adjacent Equipment Rooms. SPECIAL 8 feet floor to ceiling heights. REQUIREMENTS Open stairway between levels. TRAINING STRUCTURES (continued) • • SPACE MECHANICAL REQUIREMENTS ELECTRICAL REQUIREMENTS an REQUIREMENTS • LIVE FIRE TRAINING STRUCTURE Portion of both levels of building to simulate a residence. Additional areas to simulate corridor access to an apartment fire or similar conditions where there is not direct access to the fire. Exterior access deck levels at upper level to simulate entrance on ground level with a basement fire on the lower level. Deck approximately 10 x 10 feet. Drain through floor on upper level, area drain in floor on ground level. Smoke system will be integral part of each burner unit. Protected lighting in all areas, except at areas with burner units. 2 stories, approximately 26 x 30 feet. 780 SF. / floor or 1560 SF. is HUTCHINSON EMERGENCY SERVICES TRAINING CENTER OUTDOOR FIRE TRAINING AREA SPACE TRENCH RESCUE AND CONFINED SPACE FUNCTION Utilization of a trailer house and pipeline to simulate various confined spaces Scenarios. LOCATION TBA MATERIALS Concrete lined trench 12 feet deep x 4 feet wide x 15 feet long. Concrete slab around trench, sloped to drain water away from trench. Trailer house with adjustable wood partions. EQUIPMENT Manhole cover and vertical pipe, 12 feet deep, located at one end of trench, with horizontal pipe, 3 feet diameter connecting into bottom of trench. Cover to be placed over trench when not in use, secured to prevent access to trench MECHANICAL Area drains at bottom of trench. REQUIREMENTS HU TCHiNSON EMERGENCY SERVICES TRAINING CENTER OUTDOOR FIRE TRAINING AREA SPACE ADDITIONAL TRAINING AREAS FUNCTION open areas, with concrete stabs for additional training evolutions. OF SPACE EQUIPMENT Wood roof, sloped, for access chopping. Located on 20 x 20 -foot slab area at ground level. 0 • • CRAW RIV ER CITY Y^^"'- CITY G HUTCHINSON FIRE & RESCUE �- TRAINING COMPLEX / —_ —_ __ - - - - -- CWDCD SPAM ten TRMSPORTATITN `\ mZNIUS /�- `\ s fL 9 Cf l Rf � T h f tiT T o ff + ( rtif IPLEX BOUNDARY STRUCTURES — — PROPOSED ROAD • • • Memorandum To: The Honorable Mayor and City Council From: Randv DeVries. Utility Director Data: 08/17/00 Re: Byron Hayunga to attend council meeting. Water Wastewater Department L300 Adams Street South Hutchinson- MN 55350 Phone: 320-234-4233 Fax: 320 -234 -7485 Byron Hayunga of the Minnesota Wastewater Operators Association (MWOA) will be attending the August 22, 2000 council meeting. He will be recognizing Doug Johnson as the MWOA Outstanding Operator of the Year for Maintenance. 1 /5, G ary Plotz - a er ommission Memo wor oc Page FOR YOUR INFORMATION MEMORANDUM TO: Hutchinson Charter Commission FROM: R.J. Schieffer, Attorney RE: Charter Commission Meeting TODAY'S DATE: As you may know, I assist Marc Sebora as legal counsel to the City of Hutchinson and its several Boards and Commissions. Mr. Sebore is on vacation and will be back to work on Monday, August 21, 2000. In his absence a question was raised about the legality of the delivery of the Petition by Mr. Cook to the Chairman of the Charter Commission rather than to the Commission at one of its meetings. At Mr. Sebora's direction, I have researched the law and conferred with the Attorney General's Office and the League of Cities. I remain convinced that delivery of the Petition to the Chairman of the Charter Commission is proper. However, the statute dQaa say "all Petition papers ... shall be assembled and filed with the Charter Commission ... The statute Is silent about the detail and method of this delivery to the Charter Commission and subsequent delivery to the City Council. There are no court cases which have interpreted this part of the statute. Therefore, I recommend we proceed with an abundance of caution, In order to avoid a later challenge to our process. I recommend the Charter Commission be convened for the purpose of officially acknowledging receipt of the Petition and transmitting It to the City Council. I am suggesting Monday, August 21, 2000 at 4 p.m. in the City Council Chambers City Center, 111 F a n r eat S.E:Tn Hutchinson. The Petition can then be received by the City Council at its meeting on August 22 2000 giving the City Clerk two days to complete the verification of the signatures. Your attendance will be appreciated. RJS 8 -16-00 cc: Marc Sebora 4—di 'PW RICYN J SWANSO - Hutch inson Telephone Co Franchise 081700.doc age 1 • ORDINANCE NO. 00- 02 F AN ORDINANCE GRANTING A FRANCHISE TO HUTCHINSON TELEPHONE COMPANY TO CONSTRUCT, OPERATE, AND MAINTAIN A CABLE TELEVISION SYSTEM IN THE CITY OF HUTCHINSON; SETTING FORTH CONDITIONS ACCOMPANYING THE GRANT OF THE FRANCHISE; PROVIDING FOR REGULATION AND USE OF THE SYSTEM; AND PRESCRIBING PENALTIES FOR THE VIOLATION OF ITS PROVISIONS The City Council of the City of Hutchinson ordains: STATEMENT OF INTENT AND PURPOSE The City intends, by the adoption of this Franchise, to bring about the development of a Cable Communications System, and the continued operation of it. Such a development can contribute significantly to the communication needs and desires of many. Further, the City may achieve better utilization and improvement of public services with the development and operation of a Cable Communication System. Past studies by the City have led the way for organizing a means of procuring and securing of • Cable Communications System which, in the judgment of the Council, is best suited to the city. This has resulted in the preparation and adoption of this Franchise. FINDINGS In the review of the Renewal Proposal and application of Hutchinson Telephone Company ( "Grantee "), and as a result of a public hearing, the City Council makes the following findings: A. The Grantee's technical ability, financial condition, legal qualifications, and character were considered and approved in a full public proceeding after due notice and a reasonable opportunity to be heard; B. Grantee's plans for constructing, upgrading, and operating the System were considered and found adequate and feasible in a full public proceeding after due notice and a reasonable opportunity to be heard: C. The Franchise granted to Grantee by the City complies with the existing applicable Minnesota Statutes, federal laws and regulations: and D. The Franchise granted to Grantee is nonexclusive. 1 • -151 M ARILYN NSON - Hu ihinson Telephone Co ranchise 0817 O.doc age 2 SECTION 1. SHORT TITLE AND DEFINITIONS 1.1 Short Title This Franchise Ordinance shall be (mown and cited as the Hutchinson Telephone Company Cable Communications Ordinance. 1.2 Definitions For the purposes of this Franchise, the following terms, phrases, words, and their derivations shall have the meaning given herein. When not inconsistent with the context, words in the singular number include the plural number. The word "shall" is always mandatory and not merely directory. The word "may" is directory and discretionary and not mandatory. A. ' Basic Cable Service means any service tier which includes the lawful retransmission of local television broadcast signals and any public, educational, and governmental access programming required by the franchise to be carried on the basic tier. Basic Cable Service as defined herein shall not be inconsistent with 47 U.S.C. § 543(b)(7). B. "may" means City of Hutchinson, a municipal corporation, in the State of Minnesota, acting by and through its City Council. C. " City Council means the Hutchinson, Minnesota City Council. D. "Cable Communications System or " System " means a system of antennas, cables, wires, lines, towers, waveguides, or other conductors, converters, equipment, or facilities located in City and designed and constructed for the purpose of producing, receiving, transmitting, amplifying, or distributing audio, video, and other forms of electronic signals in City. System as defined herein shall not be inconsistent with the definition as set forth in Minn. Star. § 238.02, Subd. 3, and 47 U.S.C. § 522(6). E. "C able Prong Service means any video programming provided over a cable system, regardless of service tier, including installation or rental of equipment used for the receipt of such video programming, other than: (1) Video programming carried on the Basic Service Tier, (2) Video programming offered on a pay - per - channel or pay - per - program basis; or (3) A combination of multiple channels of pay - per - channel or pay - per - program video programming offered on a multiplexed or • • 2 'M ARILYN. SWANSO - Hutchinson elephone C- 6-Franchise 081700.doc Page • time - shifted basis so long as the combined service: (1) consists of commonly- identified video programming; and (ii) is not bundled with any regulated tier of service. Cable Programming Service as defined herein shall not be inconsistent with the definition as set forth in 47 U.S.C. § 543(1)(2) and 47 C.F.R. § 76.901(b). F. " Cable Corrununications Service means the provision of television reception, communications and/or entertainment services regulated pursuant to Minn. Stat. § 238.01 eI s-Qq. as may be amended from time to time for direct or indirect compensation, or as otherwise provided by this Franchise Ordinance, and distributing the same over a Cable Communications System. This definition shall not include telephone services regulated pursuant to Minn. Stan. § 237.01 Cj =. as may be amended from time to time. G. ' Y lace IV Cable Communications Channel means a siotaling path provided by a Cable Communications System to transmit signals of any type from a Subscriber terminal to another point in the System. H. " Converter " means an electronic device which converts signals to a frequency acceptable to a television receiver of a Subscriber and by an appropriate •' selector permits a Subscriber to view all Subscriber signals included in the service. I. "D=" means the cable that connects the ground block on the Subscriber's residence to the nearest feeder cable of the System. J. "=" means the Federal Communications Commission and any legally appointed, designated or elected agent or successor. , K. "Grantee" is Hutchinson Telephone Company, its agents and employees. lawful successors, transferees or assignees. L. " Gross Revenues means all revenue received from Cable Communications Service, as defined, received directly or indirectly by the Grantee, its affiliates, subsidiaries, parent, or person in which Grantee has financial interest of five percent (5 %) or more from the operation of its System within City including but not limited to Basic Cable Service fees, Cable Programming Service fees, Pay Television fees, Installation and reconnection fees, upgrade and downgrade fees, Converter rental, Lockout Device fees, advertising revenue or other services. The tent Gross Revenues shall not include franchise fees, Access Operating Fees, access capital fund fees or any taxes or fees on services furnished by Grantee imposed directly on any Subscriber or user 3 • M RI N S ANSO - lrlutctumon Telephone Co Franchise; . '00.doc P age 4 by any municipality, state, or other governmental unit and collected by Grantee for such governmental unit nor shall include revenues for signals originating in or passing through the franchise area unless Grantee receives revenue for such signal which has not already otherwise been directly or indirectly subject to a franchise fee or similar tax, in which case said revenues will be considered Gross Revenues for the purpose of this franchise. M. " Installation " means the connection of the System from feeder cable to the point of connection, including Standard Installations and custom installations. N. " Lockout Device means an optional mechanical or electrical accessory to a Subscriber's terminal which inhibits the viewing of a certain program, certain channel, or certain channels provided by way of the Cable Communication System. O. " Pay Televisio " means the delivery over the System of pay - per - channel or pay - per - program audio - visual signals to Subscribers for a fee or charge, in addition to the charge for Basic Cable Service or Cable Pro grammin g Services. P. "Perso " is any person, firm, partnership, association, corporation, company, or other legal entity. Q. " Standard Installation means any residential installation which can be completed using a Drop of one hundred fifty (150) feet or less. R. "$1LE.e1" means the surface of. and the space above and below, any public street, road, highway, freeway, lane, alley, path, court, sidewalk, parkway, or drive, or any easement or right -of -way now or hereafter held by City. S. " Subscriber " means any Person who lawfully receives Cable Television Service. In the case of multiple office buildings or multiple dwelling units, the "Subscriber" means the lessee, tenant or occupant. SECTION 2. GRANT OF AUTHORITY AND GENERAL PROVISIONS 2.1 Franchise Required It shall be unlawful for any Person to construct, operate or maintain a Cable Communications System in City unless such Person or the Person for whom such action is being taken shall have first obtained and shall currently hold a valid Franchise Ordinance. It shall also be unlawful for any Person to provide Cable Television Service in City unless such Person shall have fast obtained and shall currently hold a valid Franchise Ordinance. All Cable Communications Franchises granted by City shall contain the same substantive terms IL N J WAN$O - Hutchinson Te ephone o Franchise 08170 .doc =Page • and conditions. _.2 Grant of Franchise This Franchise is granted pursuant to the terms and conditions contained herein MEMO= =6 Wrorl"MMMn A. The Grantee shall have the right and privilege to construct, erect, operate, and maintain, in, upon. along, across, above, over and under the Streets, alleys, public ways and public places now laid out or dedicated and all extensions thereof, and additions thereto in City, poles, wires, cables, underground conduits, manholes, and other television conductors and fixtures necessary for the maintenance and operation in City of a Cable Communications System as herein defined. The Cable Communications System constructed and maintained by Grantee or its agents shall not interfere with other uses of Streets. Grantee shall make use of existing poles and other facilities available to Grantee to the extent it is technically and economically feasible to do so. B. Notwithstanding the above grant to use Streets, no Street shall be used by Grantee if City, in its sole opinion, determines that such use is inconsistent with the terms, conditions, or provisions by which such Street was created or dedicated, or with • the present use of the Street. C. This Franchise shall be nonexclusive, and City reserves the right to grant a similar use of said Streets, alleys, public ways and places, to any Person at any time during the period of this Franchise, provided, however, that any additional Cable Franchise grants shall be under the same substantive terms and conditions as this Franchise. D. Grantee shall have the authority to use City easements, public rights -of -way, Streets and other conduits for the distribution of Grantee's System. The City may require all developers of future subdivisions to allow and accommodate the construction of the System as part of any provisions for utilities to serve such subdivisions. 2.4 Franchise Term This Franchise shall be in effect for a period of fifteen (15) years from the date of acceptance by Grantee, unless renewed, revoked or terminated sooner as herein provided. 2.5 Compliance with Applicable Laws- Resolutions and Ordinance - The Grantee shall at all times during the life of this Franchise be subject to all lawful exercise of the police 5 • J NSON - Hutchinson a ephonc o Franchise 081700.doc age 6 power. statutory rights and the right of eminent domain by City. This Franchise shall comply with the Minnesota franchise standards contained in Minn. Stat. § 238.01 cl SeQ• _.6 gales of Grantee The Grantee shall have the authority to promulgate such rules, regulations, terms and conditions governing the conduct of its business as shall be reasonably necessary to enable said Grantee to exercise its rights and perform its obligation under this Franchise and to assure uninterrupted service to each and all of its Subscribers; provided that such ruses, regulations, terms and conditions shall not be in conflict with provisions hereto, the miles of the FCC, the laws of the State of Minnesota, City, or any other body having lawful jurisdiction thereof. 2.7 Territorial Area Involved This Franchise is granted for the corporate boundaries of City. as it exists from time to time. In the event of annexation by City, or as development occurs. any new territory shall become part of the area covered. provided, however, that Grantee shall not be required to extend service beyond its present System boundaries unless there is a minimum of forty (40) homes per cable mile. Access to cable service shall not be denied to any group of potential residential cable Subscribers because of the income of the residents of the area in which such group resides. Grantee shall be given a reasonable period of time to construct and activate cable plant to service annexed or newly developed areas. 2.8 Written Notice All notices, reports, or demands required to be given in writing under this Franchise shall be deemed to be given when delivered personally to any officer of Grantee or City's Administrator of this Franchise or forty-eight (48) hours after it is deposited in the United States mail in a sealed envelope, with registered or certified mail postage prepaid thereon. addressed to the pasty to whom notice is being given, as follows: If to City: City of Hutchinson Mr. Gary Plotz City Administrator City of Hutchinson 37 Washington Avenue West Hutchinson, Minnesota 55350 -2439 With copies to: City Attorney [Fill in City attorney name and addressi Hutchinson, Minnesota If to Grantee: Hutchinson Telephone Company 235 Franklin Street S.W. P.O. Box 279 • C] M M ARILYN J SWANS - Hutchinson Telephone Co Franc 08170 .doc Page 7 • - Hutchinson, Minnesota 55350 Attention: President/CEO With copies to: Mr. Mark Ayotte Briggs and Morgan, P.A. 2200 First National Bank Building 332 Minnesota Street St. Paul, MN 55101 Such addresses may be changed by either party upon notice to the other party given as provided in this Section 2.9 Dropg to Public Buildines .,Grantee shall provide Installation of one (1) cable Drop, one (1) cable outlet, and monthly Basic Cable Service and cable modem and internet service without charge to the following institutions and such other public or educational institutions located within one hundred fifty (150) feet of the System which City may designate: Hutchinson City Hall Technical College Present and Future Public Schools Hospital (lounge) • Burns Manor No redistribution of the free Basic Cable Service provided pursuant to this Section shall be allowed. Additional Drops and/or outlets in any of the above locations will be provided by Grantee at the cost of Grantee's time and material. Alternatively, at the institution's request, said institution may add outlets at its own expense, as long as such installation meets Grantee's standards and provided that any fees for Cable Communications Services are paid. Nothing herein shall be construed as requiring Grantee to extend the System to serve additional institutions as may be designated by City. Grantee shall have one (1) year from the date of City Council designation of additional institution(s) to complete construction of the Drop and outlet. SECTION 3. CONSTRUCTION STANDARDS A. Within ninety (90) days of the granting of the Franchise, the Grantee shall apply for the necessary governmental permits, licenses, certificates, and authorizations; 7 • MAR J ANSON - Hutchinson Telephone Franc ise 08 00.doc • B. The energized trunk cable must be extended substantially throughout the authorized area within one (1) year after receipt of the necessary governmental permits, licenses, certificates, and authorizations and the Persons along the route of the energized cable shall have individual Drops as desired during the same period of time; and C. The above - stated requirements may be waived by City only upon occurrence of acts beyond the reasonable control of Grantee or acts of God. RIMMOMMOMMOTOINIMM. Tit1' any A. Grantee shall obtain all necessary permits from City before commencing any construction of the System, including the opening or disturbance of any Street, or private or public property within City. Grantee shall strictly adhere to all state and local laws and building and zoning codes currently or hereafter applicable to construction, operation or maintenance of the System in City and give due consideration at all times to the aesthetics of the property. B. The City shall have the right to inspect all construction or installation work performed pursuant to the provisions of the Franchise and to make such tests at its own expense as it shall find necessary to ensure compliance with the terms of the Franchise and applicable provisions of local, state and federal law. 3.3 Repair of Street and Property Any and all Streets or public property or private property, which are disturbed or damaged during the construction, repair, replacement, relocation, operation, maintenance or reconstruction of the System shall be promptly and fully restored by Grantee, at it expense, to a condition as good as that prevailing prior to Grantee's work, as approved by City in the case of Street and other public property. If Grantee shall fail to promptly perform the restoration required herein, City shall have the right to put the streets, public, or private property back into good condition. City reserves it rights to pursue reimbursement for such restoration from Grantee. A. Nothing in this Franchise shall be construed to prevent City from constructing, maintaining, repairing or relocating sewers; grading, paving, maintaining, repairing, relocating and/or altering any Street; constructing, laying down, repairing, maintaining or relocating any water mains; or constructing, maintaining, relocating, or repairing any sidewalk or other public work. B. All System transmission and distribution structures, lines and equipment ARILYN, J S A SO - Hutchinson Telephone Co Franchise 081700.doc age 9 • erected by the Grantee within City shall be located so as not to obstruct or interfere with the proper use of Streets, alleys and other public ways and places, and to cause minimum interference with the rights of property owners who abut any of the said Streets, alleys and other public ways and places, and not to interfere with existing public utility installations. The Grantee shall furnish to and file with city Administrator the maps. plats, and permanent records of the location and character of all facilities constructed, including underground facilities, and Grantee shall file with City updates of such maps, plats and permanent records annually if changes have been made in the System. C. If at any time during the period of this Franchise City shall elect to alter, or change the grade or location of any Street, alley or other public way, the Grantee shall, at its own expense, upon reasonable notice by City, remove and relocate its poles, wires, cables, conduits, manholes and other fixtures of the System, and in each instance comply with the standards and specifications of City. If City reimburses other occupants of the Street, Grantee shall be likewise reimbursed. D. The Grantee shall not place poles. conduits, or other fixtures of System above or below around where the same will interfere with any gas, electric, telephone, water or other utility fixtures and all such poles, conduits, or other fixtures placed in any Street shall be so placed as to comply with all requirements of city. • E. The Grantee shall, on request of any Person holding a moving permit issued by City, temporarily move its wires or fixtures to pemtit the moving of buildings with the expense of such temporary removal to be paid by the Person requesting the same, and the Grantee shall be given not less than ten (10) days advance notice to arrange for such temporary changes. F. The Grantee shall have the authority to trim any trees upon and overhanging the Streets, alleys, sidewalks, or public easements of City so as to prevent the branches of such trees from coming in contact with the wires and cables of the Grantee. G. Nothing contained in this Franchise shall relieve any Person from liability arising out of the failure to exercise reasonable care to avoid injuring Grantee's facilities. 3.5 Indergtound�Eof Cable A. In all areas of City where all other utility lines are placed underground. Grantee shall construct and install its cables, wires and other facilities underground. Amplifier boxes and pedestal mounted terminal boxes may be placed above ground if existing technology reasonably requires, but shall be of such size and design and shall be • L N ANSO - utchinson e le gy :ne Co Franc 08T700.doc age 1 • so located as not to be unsightly or unsafe. B. In any area of City where there arc certain cables. wi ^s and other like facilities of a public utility or public utility district underground and at [east one operable cable, wire or like facility of a public utility or public utility district suspended above the ground from poles Grantee may construct and install � cables, wires and other facilities from the same pole with the consent of the owner of the pole. C. Grantee shall be granted access to any easements granted to a public utility, municipal utility or utility district in any areas annexed by City or new developments. D. Fre^tion Removal and Joint Use of Poles No poles, conduits, or other wire- holding structures shall be erected or installed by the Grantee without prior approval of City with regard to location, height, type and other pertinent aspects. A. The Grantee shall at all times employ ordinary and reasonable care and shall install and maintain in use nothing less than commonly accepted methods and devices for preventing failures and accidents which are likely to cause damage, injuries, or nuisances to the public. B. The Grantee shall install and maintain its System wires, cables, fixtures and other equipment in accordance with the requirements of the National Electric Safety Code and all FCC, state and local regulations, and in such manner that they will not interfere with any installations of city or of any public utility serving City. C. All System structures and all System lines, equipment and connections in, over, under and upon the Streets, sidewalks, alleys, and public ways and places of City, wherever situated or located, shall at all times be kept and maintained in good condition, order, and repair so that the same shall not menace or endanger the life or property of any Person. SECTION 4. DESIGN PROVISIONS u s n o yl•l� 10 - QWLYff_J SWA O - utchinson a ephone Co Franchise 081700.doc Page 11 A. Grantee shall provide a System which is capable of delivering a minimum of sixty (60) channels within one (1) year of the Effective Date of this Ordinance. Grantee agrees to use its best efforts to program a minimum of sixty (60) channels with video pro grammin g. B. While city and Grantee agree that the System required herein will have the capacity of a minimum of sixty (60) channels, and that both patties desire a system with state-of-the-art design, and that such a system would incorporate fiber optic technology, the parties recognize that technological changes and advances are rapidly occurring such that in the future other system designs may be more advantageous to the parties considering economic and technological factors. Therefore, fiber optic trunk line at a minimum will be incorporated into the System. C. All programming decisions remain the sole discretion of Grantee provided that Grantee notifies City and Subscribers in writing thirty (30) days prior to any channel additions, deletions, or realignments, and further subject to Grantee's signal carriage obligations pursuant to 47 U.S.C. §§ 531 -536, and subject to City's rights pursuant to 47 U.S.C. § 545. Grantee shall conduct programming surveys from time to time to obtain input on programming decisions from Subscribers. 4.2 Oneration and Maintenance of System The Grantee shall render effective service, • make repairs promptly, and interrupt service only for good cause and for the shortest time possible. Such interruption, to be extent feasible, shall be preceded by notice in accordance with Section 2.9 herein and shall occur during periods of minimum use of the System. 4.3 Techn i al Stan ar c . The technical standards used in the operation of the System shall comply, at minimum, with the technical standards promulgated by the FCC relating to cable communications systems pursuant to the Federal Communications Commission's rules and regulations and found in 47 C.F.R §§ 76.601 to 76.630 (Subpart K), as may be amended or modified from time to time, which regulations are expressly incorporated herein by reference. 4.4 Special Testine City may require special testing of a location or locations within the System if there is a particular matter of controversy or unresolved complaints pertaining to such location(s). Demand for such special tests may be made on the basis of complaints received or other evidence indicating an unresolved controversy or noncompliance. Such tests shall be limited to the particular matter in controversy or unresolved complaints. The City shall endeavor to so arrange its request for such special testing so as to minimize hardship or inconvenience to Grantee or to the Subscribers caused by such testing. Before ordering such tests, Grantee shall be afforded thirty (30) days to correct problems or complaints upon which tests were ordered. The City shall meet with Grantee prior to requiring special tests to discuss the need for such and, if I1 MARIL N J SWANSON - utchinson Telephones Co Franchise 081 00. oc Page 12 L] possible, visually inspect those locations which are the focus of concern. If, after such meetings and inspections, City wishes to commence special tests and the thirty (30) days have elapsed without collection of the matter in controversy or unresolved complains, the tests shall be conducted by a qualified engineer selected by City. In the event that special testing is required by City to determine the source of technical difficulties, the cost of said testing shall be home by the Grantee if the testing reveals the source of the technical difficulty to be within Grantee's reasonable control. If the testing reveals the difficulties to be caused by factors which are beyond Grantee's reasonable control then the cost of said test shall be bome by City. 4.5 FCC Reports The results of tests required to be filed by Grantee with the FCC shall also be copied to City. 4.6 Nonvoire Return Capability Grantee is required to use cable having the technical capacity for nonvoice return communications. 4.7 Lockout Device Upon the request of a Subscriber, Grantee shall provide by sale or lease a Lockout Device. SECTION 5. SERVICES PROVISIONS 5.1 A. The City may regulate rates for the provision of cable service, equipment, or any other communications service provided over the System to the extent allowed under federal or state law(s). In exercising its jurisdiction to regulate any such rates, City will adhere to regulations adopted by the Federal Communications Conumssion at 47 C.F.R. § 76.900 Li =. as they may be amended from time to time. B. A list of Grantee's current Subscriber rates and charges shall be maintained on file with City and shall be available for public inspection. Grantee shall give City and Subscribers written notice of any change in a rate or charge no less than thirty (30) days prior to the effective date of the change. C. In the event that City elects to exercise its jurisdiction over locally regulatable rates, it shall, hold a public hearing for the consideration of views of interested parties with respect to initial rates filed and any subsequent proposed changes in rates. 5.2 Sales Procedures Grantee shall not exercise deceptive sales procedures when f marketing its Cable Television Services within City. Grantee shall have the right to market its 12 AR0?N. J ANSbN - Hutchinson Telephone Cc Franchise 081700.doc age 31 • cable services door -to -door during reasonable hours consistent with local ordinances and regulation. 1 I I y 1 • 1 • 11 IJ' 1 onT� A. Grantee shall have a publicly listed toll -free telephone number and be operated so as to receive Subscriber complaints and requests on a twenty-four (24) hour -a-day, seven (7) days -a -week basis. B. Grantee shall maintain adequate numbers of telephone lines and personnel to respond in a timely manner to schedule service calls and answer Subscriber complaints or inquiries in a manner consistent with regulations adopted by the Federal Communications Commission at 46 C.F.R. § 76.309. C. Subscriber requests for repairs shall be performed, to the extent possible, within twenty-four (24) hours of the request unless conditions beyond the control of Grantee prevent such performance. D. Subject to the privacy provisions of 47 U.S.C. § 521 M =., City and Grantee shall prepare and maintain written records of all complaints made to them and the resolution of such complaints, including the date of such resolution. Such written • records shall be on file at the office of Grantee. Grantee shall provide City with a written summary of such complaints and their resolution on a bi- annual basis. 5.4 Subscriber Conlact Grantee shall submit any Subscriber contract utilized to City. If no written contract exists, Grantee shall file with the City Cleric a document completely and concisely stating the terms of the residential Subscriber contract offered to customers, specifically including the length of the Subscriber contract. The length and terms of any Subscriber contract shall be available for public inspection during normal business hours. 5.5 Ref Policy In the event a Subscriber established or terminates service and receives less than a full month's service, Grantee shall prorate the monthly rate on the basis of the number of days in the period for which service was rendered to the number of days in the billing. 5.6 Office Policy Grantee shall maintain a customer service center and business office within City. In the event the existing Hutchinson business office is closed by Grantee, Grantee agrees to maintain a local drop box for receiving Subscriber payments and Grantee agrees to either maintain or arrange for a location where equipment can be dropped off or exchanged as is necessary or, in the alternative, establish a system for having the equipment picked up at the Subscriber residence. In all events, Grantee agrees to maintain a trained cable technician assigned to Hutchinson. 13 • N A S N - Hutchinson Telephone Co ranchise 081700.doc SECTION 6. PUBLIC ACCESS PROVISIONS A. City or its designee is hereby designated to operate, administer, promote, and manage access (public, education, and government programming) (hereinafter "PEG access ") to the cable system established pursuant to this Section 6. Grantee shall have no responsibility whatsoever for PEG access except as expressly stated in this Section 6. B. Grantee shall dedicate three (3) channels for PEG access use as follows: public access, educational access, and government access. All residential Subscribers who receive all or any part of the total services offered on the System shall be eligible to receive all of said three access channels at no additional charge. One (1) channel shall be activated upon the effective date of this Franchise and thereafter maintained, with the two (2) additional channels to be activated upon City request after the completion of the System. However, nothing herein shall be construed to diminish the City's rights pursuant to Minn. StaL § 238.084, incorporated herein by reference. City shall provide ninety (90) days' prior written notice to Grantee of City's intent to activate access channels and shall allow Grantee a reasonable time to vacate said channel(s) and/or rearrange program services to accommodate City's request. Grantee shall use its best efforts to coordinate the same PEG channel alignment as the incumbent cable operator. C. Pursuant to Section 6.1(B) herein. Grantee shall provide to each of its Subscribers who receive all, or part of, the total services offered on the System, reception on at least one (1) specially designated access channel available for use by the general public on a first -come, first- served, nondiscriminatory basis. The specially designated access channel may be used by local education authorities and local government on a first -come, first served, nondiscriminatory basis during those hours when the channel is not in use by the general public. During those hours that the specially designated access channel is not being used by the general public, local educational authorities or local government, the Grantee shall lease time to commercial or noncommercial users on a first -come, first- served, nondiscriminatory basis if the demand for that time arises. The Grantee may also use the specially designated access channel for local ongination during those hours when the channel is not in use by the general public, local educational authorities, local government or commercial or noncommercial users who have leased time. The VHF spectrum must be used for the first specially designated access channel required in the section. Grantee shall designate the channel locations of any other access charnels. Grantee and City shall mutually agree on reasonable terms and condi: ns for age 14 , f • 14 MARILYN J SWAN ON - Hutchinson Telephone Co Franchise 081700.doc e • providing adequate space in Grantee's headend facility to accommodate playback equipment for cablecasting PEG access programming; provided, however, that Grantee shall not be oblieated to expand its headend to accomplish this objective. 6.2 Chh _rgpc for Us e . Channel time and playback of prerecorded programing on the specially designated access channel must be provided without charge to the general public, except that personnel, equipment and production costs may be assessed for live studio presentations exceeding five (5) minutes in length. Charges for production costs must be consistent with the goal of affording the public a low -cost means of television access. M A. City shall implement rules for use of any specially designated access channels. The initial access rules and anv amendments thereto shall be maintained on file with City and available for public inspection during normal business hours. B. Prior to the cablecast of any program on any PEG access channel established herein, City shall require any Person who requests access (public, education, and government) to the System to provide written certification in a form and substance acceptable to Grantee and City which releases. indemnifies, and holds harmless City, • Grantee and their respective employees, offices, agents, and assigns from any liability, cost, damages and expenses, including reasonable expenses for legal fees, arising or connected in any way with said program 6.4 Capital Grant Grantee shall provide to City a capital equipment grant in the amount of Twenty Thousand Dollars ($20,000.00) (hereinafter "Capital Grant" or "Grant ") solely for the acquisition of PEG equipment. Said Grant shall be provided to City in accordance with the following schedule: i. Ten Thousand Dollars ($10,000) upon acceptance; and ii. Ten Thousand Dollars ($10,000) on January 1, 2001. Upon request by City, Grantee shall act as purchasing agent for City in the acquisition of said equipment to allow City to take advantage of Grantee's bulk purchasing power. Grantee shall have no obligation to purchase or provide access equipment beyond that stated herein, or to maintain. repair or replace any access equipment. Grantee shall also collect on behalf of city a per Subscriber fee of Eighty-Five Cents (.85) per month solely to fund access - related expenditures (hereinafter "Access Operating Fee "). 15 is - qK R S ANS N - Hutchinson Telephone Co Franchise j81700.doc Page 1 6 1 Actual receipts shall be payable on a monthly basis to City. City and Grantee may agree to increase the Access Operating Fee on an annual basis. 6.5 Periodic Evaluation Upon written request from City to Grantee, Grantee and City shall meet to evaluate the effect of Section 6.4, above. Both parties agree to discuss any proposal for modification presented by the other parry. Nothing herein shall presume or require consent to any proposal for modification. Modifications may only occur by mutual written consent of both parties. The nonce and meeting contemplated herein shall be required to occur no more than every three (3) years after adoption of this Ordinance, however, nothing shall prevent mutually and upon negotiations between both parties at any time. SECTION 7. OPERATION AND ADMINISTRATION PROVISIONS W110010".1 1 11MM A. Grantee shall pay to City a Franchise Fee in an annual amount equal to five percent (5 %) of its annual Gross Revenues. B. Payments due City under this provision shall be payable quarterly. The payment shall be made within ninety (90) days of the end of each of Grantee's fiscal quarters together with a brief report showing the basis for the computation. C. All amounts paid shall be subject to audit and recomputation by City and acceptance of any payment shall not be construed as an accord that the amount paid is in fact the correct amount. 7.3 Access to Records The City shall have the right to inspect, upon reasonable notice, at any time during normal business hours, those records maintained by Grantee which relate to System operations and to Gross Revenues, subject to the privacy provisions of 47 U.S.C. § 521 ft =. ( "Cable Act "). 7.4 Reports to be Filed with City Grantee shall prepare and furnish to City, at the times and in the form prescribed. such reports with respect to the operations, affairs, transactions or property, as they relate to the System, which Grantee and City may agree upon. SECTION 8. GENERAL FINANCIAL AND INSURANCE PROVISIONS MI.rr.r :-r. 0 16 MA J AN Hutchms ;on Telephone Co Franchise 081700.doc =age 0 A. At the time the Franchise becomes effective and at all times thereafter, until the Grantee has liquidated all of its obligations with the City, the Grantee shall furnish a bond to City in the amount of Ten Thousand Dollars ($10,000) in a form and with such sureties as reasonably acceptable to City. This bond will be conditioned upon the faithful performance of the Grantee according to the terms of the Franchise and upon the further condition that in the event the Grantee shall fail to comply with any law, ordinance or regulation governing the Franchise, there shall be recoverable jointly and severally from the principal and surety of the bond any damages or loss suffered by City as a result, including the full amount of any compensation, indemnification or cost of removal or abandonment of any property of the Grantee, plus a reasonable allowance for attorneys' fees and costs, up to the full amount of the bond, and further guaranteeing payment by the Grantee of claims, liens and taxes due City which arise by reason of the construction, operation, or maintenance of the system. The rights reserved by City with respect to the bond are in addition to all other rights City may have under the Franchise or any other law. City may, from year to year, in its sole discretion, reduce the amount of the bond. B. If at any time Grantee undertakes additional construction of the System in City, by way of a line extension, rebuild, upgrade, or otherwise, with a projected cost in • excess of Seventy Thousand and no/100 Dollars ($70,000.00), Grantee shall provide a bond to City in the amount equivalent to fifteen percent (15 %) of the projected additional construction cost and shall maintain such bond during the term of said additional construction. Upon completion of said additional construction, Grantee shall provide written notice to City. Within thirty (30) day of receipt of notice of completion of said additional construction, City shall give written notice to Grantee indicating whether City agrees the construction is complete or specifying those items of construction which City determines are not complete. At such time as City and Grantee mutually agree that said additional construction of the System is complete. Grantee shall provide to City a bond in the amount equal to the bond existing immediately before the commencement of said additional construction. Nothing herein shall be construed to require Grantee to maintain more than one (1) bond with City. C. The time for Grantee to correct any violation or liability, shall be extended by City if the necessary action to correct such violation or liability is of such a nature or character as to require more than thirty (30) days within which to perform, provided Grantee provides written notice that it requires more than thirty (30) days to correct such violations or liability, commences the corrective action within the thirty (30) days period and thereafter uses reasonable diligence to correct the violation or liability. 17 40 MARILYN J S - Hutchinson a ephone Co Franchise 08 7 0A age TP D. In the event this Franchise is canceled by reason of default of Grantee or revoked, City shall be entitled to collect from the performance bond that amount which is attributable to any damages sustained by City pursuant to said default or revocation. Grantee, however, shall be entitled to the return of such performance bond, or portion thereof, as remains at the expiration of the term of the Franchise. E. The rights reserved to City with respect to the performance bond are in addition to all other rights of City whether reserved by this Franchise or authorized by law, and no action, proceeding or exercise of a right with respect to the performance bond shall affect any other right City may have. 8.2 A. At the time of acceptance of this Franchise, Grantee shall deliver to City an irrevocable and unconditional Letter of Credit, in form and substance acceptable to City, from a National or State bank approved by City, in the amount of Two Thousand and 00 /100 ($2,000.00) Dollars. B. The Letter of Credit shall provide that funds will be paid to City, upon written demand of City, and in an amount solely determined by City in payment for penalties charged pursuant to this section, in payment for any monies owed by Grantee pursuant to its obligations under this Franchise, or in payment for any damage incurred as a result; of any acts or omissions by Grantee pursuant to this Franchise. C. In addition to recovery of any monies owed by Grantee to City or damages to City as a result of any acts or omissions by Grantee pursuant to the Franchise. City in its sole discretion may charge to and collect from the Letter of Credit the following penalties: For failure to complete the system within one (1) year as provided herein, unless City approves the delay, the penalty shall be One Hundred Dollars ($100) per day for each day, or part thereof, such failure occurs or continues. 2. For failure to provide data, documents, reports or information or to cooperate with City during an application process or system review or as otherwise provided herein, the penalty shall be Fifty Dollars ($50) per day for each day, or part thereof, such failure occurs or continues. 3. For failure to comply with any of the provision of this Franchise for which 18 M ARILYN - J S SON - Hutchinson Te ephone o Franchise 081700. o age 19 • a penalty is not otherwise specifically provided pursuant to this paragraph C, the penalty shall be Fifty Dollars ($50) per day for each day, or part thereof, such failure occurs or continues. 4. For failure by Grantee to modify the System or to provide additional services within 180 days after being required by binding arbitration the penalty shall be Fifty Dollars ($50) per day for each day, or part thereof, such failure occurs or continues. S. Forty-five (45) days following notice from City of a failure of Grantee to comply with construction, operation or maintenance standards, the penalty shall be Fifty Dollars ($50) per day for each day, or part thereof, such failure occurs or continues. 6. For failure to provide the services Grantee has proposed, including, but not limited to, the implementation and the utilization of the access channels and the making available for use of the equipment and other facilities. the penalty shall be Fifty Dollars ($50) per day for each day, or part thereof, such failure occurs or continues. • 7. Each violation of any provision of this Franchise shall be considered separate violation for which a separate penalty can be imposed. D. Exclusive of the contractual penalties set out above in this section, a violation by Grantee of any provision of this Franchise is a misdemeanor. E. Whenever City fords that Grantee has violated one or more terms, conditions or provisions of this Franchise, a written notice shall be given to Grantee informing it of such violation. At any time after thirty (30) days (or such reasonable time which is necessary to cure the alleged violation) following local receipt of notice. provided Grantee remains in violation of one or more terms, conditions or provisions of this Franchise. in the sole opinion of City, City may draw from the Letter of Credit all penalties and other monies due City from the date of the local receipt of notice F. Whenever a penalty has been assessed, Grantee may, within thirty (30) days of local receipt of notice, notify City that there is a dispute as to whether a violation or failure has, in fact, occurred_ Such notice by Grantee to City shall specify with particularity the matters disputed by Grantee. City shall hear Grantee's dispute at the next regularly scheduled Council 19 40 I ARIL J S ANSON - Hutchinson-T, one Co Franchise 081700.doc - e.— p 7 ade - 20 I meeting. City shall supplement the Council decision with written findings of fact. 2. Upon determination by City that no violation has taken place, City shall refund to Grantee, with interest and costs to Grantee of drawing on the Letter of Credit, all monies drawn from the Letter of Credit by reason of the alleged violation. G. If said Letter of Credit or any subsequent Letter of Credit delivered pursuant thereto expires prior to fifteen (15) months after the expiration of the team of this Franchise, it shall be renewed or replaced during the term of this Franchise to provide that it will not expire earlier than fifteen (15) months after the expiration of this Franchise. The renewed or replaced Letter of Credit shall be on the same form and with a bank authorized herein and for the full amount stated in paragraph A of this section. H. If City draws upon the Letter of Credit or any subsequent Letter of Credit delivered pursuant hereto, in whole or in part, Grantee shall replace the same within fifteen (15) days and shall deliver to City a like replacement Letter of Credit for the full amount stated in paragraph A of this section as a substitution of the previous Letter of Credit. I. If any Letter of Credit is not so replaced, City may draw on said Letter of Credit for the whole amount thereof and hold the proceeds, without interest, and use the proceeds to pay costs incurred by City in performing and paying for any or all of the obligations, duties and responsibilities of Grantee under this Franchise that are not performed or paid by Grantee pursuant hereof, including attorneys' fees incurred by the City in so performing and paying The failure to replace any Letter of Credit may also, at the option of the City, be deemed a default by Grantee under this Franchise. The drawing on the Letter of Credit by City, and use of the money so obtained for payment or performance of the obligations, duties and responsibilities of Grantee which are in default, shall wt be a waiver or release of such default. J. The collection by City of any damages, monies or penalties from the Letter of Credit shall not affect any other right or remedy available to City, nor shall any act, or failure to act, by City pursuant to the Letter of Credit, be deemed a waiver of any right of City pursuant to this Franchise or otherwise. A. City, its officers, boards, committees, commissions, elected officials, 11 • PA MARILYN A utchinson Te epho Co Fr anc hi se otil OO.doc age 2 • employees and agents shall not be liable for any loss or damage to any real or personal property of any Person, or for any injury to or death of any Person, arising out of or in connection with the construction operation, maintenance, repair or removal of, or other action or event with respect to the System. B. Grantee shall indemnity, defend, and hold harmless City, its officers, boards, committees, commissions, elected officials, employees and agents, from and against all liability, damages, and penalties which they may legally be required to pay as a result of the exercise of the franchise, except claims because of City's own programming. C. Nothing in this Franchise relieves a Person from liability arising out of the failure to exercise reasonable care to avoid injuring the Grantee's facilities while performing work connected with grading, regarding, or changing the line of a Street or public place or with the construction or reconstrucnon of a sewer or water system. D. In order for City to assert is rights to be indemnified, defended, and held harmless, City must with respect to each claim: 1. Promptly notify Grantee in writing of any claim or legal proceeding which • gives rise to such right; 2. Afford Grantee the opportunity io participate to and fully control any compromise, settlement or other resolution or disposition of any claim or proceeding; and 3. Fully cooperate with reasonable requests of Grantee, at Grantee's expense, in its participation in, and control, compromise, settlement or resolution or other disposition of such claim or proceeding subject to paragraph two (2) above. 8.4 inch A. As a part of the indemnification provided in Section 8.3, but without limiting the foregoing, Grantee shall file with its acceptance of this Franchise, and at all tunes thereafter maintain in full force and effect at its sole expense, a comprehensive general liability insurance policy, including contractual liability coverage, in protection of City in its capacity as such, its officers, elected officials, boards, commissions, agents and employees. The policy or policies shall name as additional insured City, and their capacity as such, their officers, agents and employees. The policies of insurance shall be 21 • � - W A ' FflLYN J S SO - Hutchinson Telephone Cc Franchise 081700. oc 2 r� LJ in the sum of not less than Three Hundred Thousand Dollars ($300,000) for personal injury or death of any one Person, and One Million Dollars ($1,000,000) for personal injury or death of two or more Persons in any one occurrence, Three Hundred Thousand Dollars ($300,000) for property damage to any one person and One Million Dollars ($1,000,000) for property damage resulting from any one act or occurrence. B. The policy or policies of insurance shall be maintained by Grantee in full force and effect during the entire term of the Franchise. Each policy of insurance shall contain a statement on its face that the insurer will not cancel the policy or fail to renew the policy, whether for nonpayment of premium, or otherwise, and whether at the request of Grantee or for other reasons, except after thirty (30) days' advance written notice have been provided to City. SECTION 9. SALE, ABANDONMENT, TRANSFER AND REVOCATION OF FRANCHISE ORINKRUNI A. In addition to all other rights which City has pursuant to law or equity, City reserves the right to revoke, t ermina te or cancel this Franchise, and all rights and privileges pertaining thereto, if after the hearing required by 9.2B herein, it is determined that: 1. Grantee has violated any material provision of this Franchise; or 2. Grantee has attempted to evade any of the material provisions of the Franchise; or 3. Grantee has practiced fraud or deceit upon City or Subscriber. B. City may revoke this Franchise without the hearing required by 9.213 herein if Grantee is adjudged a bankrupt. y. -. a . :- . .i A. City shall provide Grantee with written notice of a cause for revocation and the intent to revoke and shall allow Grantee sixty (60) days subsequent to receipt of the notice in which to correct the violation or to provide adequate assurance of performance in compliance with the Franchise. Together with the notice required herein. City shall provide Grantee with written findings of fact which are the basis of the revocation. 22 6A ILYN J A S N - utchinson elephone Co F r an chise 081700.doc ag 23 \J B. Grantee shall be provided the right to a public hearing affording due process before the City Council prior to revocation, which public hearing shall follow the Sixty (60) day notice provided in paragraph (A) above. City shall provide Grantee with written notice of its decision together with written findings of fact supplementing said decision. C. After the public hearing and upon written determination by City to revoke the Franchise, Grantee may appeal said decision with an appropriate state or federal court or agency. D. During the appeal period. the Franchise shall remain in full force and effect unless the term thereof sooner expires. E. Upon satisfactory correction by Grantee of the violation upon which said notice was given as determined in the City's sole discretion, the initial notice shall become void. 9.3 Abandonment of Service Grantee may not abandon the System or any portion thereof without having first given three (3) months written nonce to City. Grantee may not abandon the System or any portion thereof without compensating City for damages resulting from the abandonment. 9.4 Removal After Termination or ForfeitLre A. In the event of termination or forfeiture of the Franchise, City shall have the right to require Grantee to remove all or any portion of the System from all Streets and public property within City. B. If Grantee has failed to commence removal of System, or such part thereof as was designated by City, within one hundred twenty (120) days after written notice of City's demand for removal is given, or if Grantee has failed to complete such removal within twelve (12) months after written notice of City's demand for removal is given, City shall have the right to declare all right, title, and interest to the System to be in City with all rights of ownership including, but not limited to, the right to operate the System or transfer the System to another for operation by it pursuant to the provisions of 47 U.S.C. § 547. • r• r iM1 1 aWrr,M 23 • MARILYN J SWANSON - Hutchinson Telephone Co Franchise 081700.doc Page 24 A. No sale, transfer, or "fundamental corporate change," as defined in Minn. Star. § 238.083, of this Franchise shall take place until the parties to th. ;ale, transfer, or fundamental corporate change files a written request with City for its approval. provided, however, that said approval shall not be required where Grantee grants a security interest in its Franchise and assets to secure an indebtedness. B. City shall have thirty (30) days from the time of the request to reply in writing and indicate approval of the request or its determination that a public hearing is necessary due to potential adverse affect on Grantee's Subscribers resulting from the sale or transfer. Such approval or det shall be expressed by Council Resolution within thirty (30) days of receipt of said request, or the request shall be deemed approved as a matter of law. C. If a public hearing is deemed necessary pursuant to (B) above, such heating shall be commenced within thirty (30) days of such determination and notice of any such hearing shall be given in accordance with local law or fourteen (14) days prior to the hearing by publishing notice thereof once in a newspaper of general circulation in City. The notice shall contain the date, time and place of the hearing and shall briefly state the substance of the action to be considered by City. D. Within thirty (30) days after the closing of the public hearing, City shall approve or deny in writing the sale or transfer request. City shall set forth in writing with particularity its reason(s) for denying approval. City shall not unreasonably withhold its approval. E. The parties to the sale or transfer of the Franchise only, without the inclusion of the System in which substantial construction has commenced, shall establish that the sale or transfer of only the Franchise will be in the public interest. F. Any sale or transfer of stock in Grantee so as to create a new controlling interest in the System shall be subject to the requirements of this Section 9.05. The term "controlling interest" as used herein is not limited to majority stock ownership, but includes actual working control in whatever manner exercised. G. Grantee shall reimburse City for all the reasonable legal, administrative, consulting costs and fees associated with the City's review of any request to transfer. Nothing herein shall prevent Grantee from negotiating partial or complete payment of such costs and fees by the transferee. Grantee may not itemize any such reimbursement on Subscriber bills, but may recover such expenses in its subscriber rates. 24 ARINN J S ANSO Hutchinson re ephohe Cc Franc ise 081700.d6c Page • H. In no event shall a transfer or assignment of ownership or control be approved without the transferee becoming a signatory to this Franchise and assuming all rights and obligations thereunder, and assuming all other rights and obligations of the transferor to the City. I. In the event of any proposed sale or assignment pursuant to paragraph (A) of this Section, City shall have the right of first refusal of any bona fide offer to purchase the System. Bona fide offer, as used in this Section, means an offer received by the Grantee which it intends to accept subject to City's rights under this Section. This written offer must be conveyed to City along with the Grantee's written acceptance of the offer contingent upon the rights of City provided for in this Section. City shall be deemed to have waived its rights under this Section in the following circumstances: If it does not indicate to Grantee in writing, within 30 days of notice of a proposed sale or assignment, its intention to exercise its right of purchase; or 2. It approves the assignment or sale of the Franchise as provided within this Section. �J SECTION 10. PROTECTION OF INDIVIDUAL RIGHTS 10.1 Discriminatory Practices Prohibited Grantee shall not deny service, deny access, or otherwise discriminate against Subscribers or general citizens on the basis of race, color, religion, national origin, sex or age. Grantee shall comply at all times with all other applicable federal, state, and city laws, and all executive and administrative orders relating to nondiscrimination . t - " I -'� A. No signals including signals of a Class IV Channel may be transmitted from a Subscriber terminal for purposes of monitoring individual viewing patterns or practices without the express written permission of the Subscriber. The request for such permission shall be contained in a separate document with a prominent statement that the Subscriber is authorizing the permission in full knowledge of its provisions. Such written permission shall be for a limited period of time not to exceed one (1) year which shall be renewed at the option of the Subscriber. No penalty shall be invoked for a Subscriber's failure to provide or renew such authorization. The authorization shall be revocable at any 25 ARIL N J SWANSON - utchin Ter4ph Co Franchise 081700.doc age 26'' A time by the Subscriber without penalty of any kind whatsoever. Such permission shall be required for each type or classification of Class IV Channel activity planned for the purpose of monitoring individual viewing patterns or practices. B. No information or data obtained by monitoring transmission of a signal from a Subscriber terminal, or any other means, including but not limited to lists of the names and addresses of such Subscribers or any lists that identify the viewing habits of Subscribers shall be sold or otherwise made available to any party other than to Grantee and its employees for internal business use, and also to the Subscriber subject of that information, unless Grantee has received specific written authorization from the Subscriber to make such data available. C. Written permission from the Subscriber shall not be required for the conducting of System wide or individually addressed electronic sweeps for the purpose of verifying System integrity or monitoring for the purpose of billing. Confidentialit of such information shall be subject to the provision set forth in paragraph (B) of this Section. SECTION 11. UNAUTHORIZED CONNECTIONS AND MODIFICATIONS 11.1 Unauthorized Connections or Modifications Prohibited It shall be unlawful for any firm, Person, group, company, corporation, or governmental body or agency, without the express consent of the Grantee, to make or possess, or assist anybody in making or possessing, any connection, extension, or division, whether physically, acoustically, inductively, electronically or otherwise, with or to any segment of the System. 11.2 Removal or Destruction Prohibited It shall be unlawful for any firm, Person, group, company, corporation, or government body or agency to willfully interfere. tamper, remove, obstruct, or damage, or assist thereof, any part or segment of the System for any purpose whatsoever. 11.3 Penalty. Any firm, Person, group, company, corporation or government body or agency found guilty of violating this section may be fined not less than Twenty Dollars ($20.00) and the costs of the action nor more than Five Hundred Dollars ($500.00) and the costs of the action for each and every subsequent offense. Each continuing day of the violation shall be considered a separate occurrence. SECTION 12. MISCELLANEOUS PROVISIONS 26 A ICY J S SO - Hute inson a ephor a Co Franch b81700. age 2 • 12.1 Franchise Renewal Any renewal of this Franchise shall be done in accordance with applicable federal, state and local laws and regulations. 12.2 Work Performed by Others All provisions of this Franchise shall apply to any subcontractor or others performing any work or services pursuant to the provisions of this Franchise. Grantee shall provide notice to City of the name(s) and address(es) of any entity, other than Grantee, which performs substantial services pursuant to this Franchise. 12.3 Amendment of Franchise Ordinance Grantee and City may agree, from time to time, to amend this Franchise. Such written amendments may be made subsequent to a review session pursuant to Section 12.7 or at any other time if City and Grantee agree that such an amendment will be in the public interest or if such an amendment is required due to changes in federal, state or local laws. City shall act pursuant to local law pertaining to the ordinance amendment process. A- If any federal or state law or regulation shall require or permit City or Grantee to perform any service or act or shall prohibit City or Grantee from performing any service or act which may be in conflict with the terms of this Franchise, then as soon as possible following knowledge thereof, either party shall notify the other of the point in conflict believed to exist between such law or regulation. Grantee and City shall conform to state laws and rules regarding cable communications not later than one year after they become effective, unless otherwise stated, and to conform to federal laws and regulations regarding cable as they become effective. B. If any term, condition or provision of this Franchise or the application thereof to any Person or circumstance shall, to any extent, be held to be invalid or unenforceable, the remainder hereof and the application of such term, condition or provision to Persons or circumstances other than those as to whom it shall be held invalid or unenforceable shall not be affected thereby, and this Franchise and all the terms, provisions and conditions hereof shall, in all other respects, continue to be effective and complied with provided the loss of the invalid or unenforceable clause does not substantially alter the agreement between the parties. In the event such law, rule or regulation is subsequently repealed, rescinded, amended or otherwise changed so that the provision which had been held invalid or modified is no longer in conflict with the law, rules and regulations then in effect, said provision shall thereupon return to full force and effect and shall thereafter be binding on Grantee and City. 27 A M ARILYN A SO - Hutchinson Te ephone Co Franchise 1 0.doc age 28 12.5 Nonenforcement by City Grantee shall not be relieved of its obligations to comply with any of the provisions of this Franchise by reason of any failure or delay of City to enforce prompt compliance. Any waiver by City of a breach or violation of any provision of this Franchise shall not operate as or be construed to be a waiver of any subsequent breach or violation. 12.6 Administration of Franchise The City Administrator or other City designee shall have continuing regulatory jurisdiction and supervision over the System and the Grantee's operation under the Franchise. The City may issue such reasonable rules and regulations concerting the construction, operation and maintenance of the System as are consistent with the provisions of the Franchise and law. 12.7 Periodic Evaluation The field of cable communications is rapidly changing and may see many regulatory, technical, financial, marketing and legal changes during the term of this Franchise. Therefore, in order to provide for a maximum degree of flexibility in this Franchise, and to help achieve a continued advanced and modem System, the following evaluation provisions shall apply: A. The City may require evaluation sessions at any time during the term of this Franchise, upon thirty days written notice to Grantee, provided, however, there shall not be more than one review session during each four (4) year period commencing on the Effective Date of this Franchise. B. All evaluation sessions shall be open to the public and notice of sessions published in the same way as a legal notice. Grantee shall notify its Subscribers of all evaluation sessions by announcement on at least one (1) Basic Service channel of the System between the hours of 7:00 p.m. and 9:00 p.m. for five (5) consecutive days preceding each session. C. Topics which may be discussed at any evaluation session may include, but are not limited to, application of new technologies, System performance. programming offered, access channels, facilities and support, municipal uses of cable. customer complaints, amendments to this Franchise, judicial rulings, FCC rulings, line extension policies and any other topics City and Grantee deem relevant. D. As a result of a periodic review or evaluation session, City and Grantee shall develop such changes and modifications to the temps and conditions of the Franchise, as are mutually agreed upon and which are both economically and technically feasible. 12.8 Citizens Advisory Board The City may appoint a citizen advisory body to 0 A 28 ARILYN J S ANSON - Hutchinson Te ephone Co Franchise 081700.doc Page 29 + 11 monitor the performance of the Grantee pursuant to the Franchise and advise City of same. As a result of any periodic evaluation session as promulgated in Section 12.7, the advisory body may submit a report to City and Grantee assessing the Grantee's performance according to the terms of the Franchise and make recommendations to City regarding the System's operations. 12.9 $iYh c Cumulative All rights and remedies given to City by this Franchise shall be in addition to and cumulative with any and all other rights and remedies, existing or implied, now or hereafter available to City, at law or in equity, and such rights and remedies shall not be exclusive, but each and every right and remedy specifically given by this Franchise or otherwise existing or given may be exercised from time to time and as often and in such order as may be deemed expedient by City and the exercise of one or more rights or remedies shall not be deemed a waiver of the right to exercise at the same time or thereafter any other right or remedy. 12.10 Grantee Acknowledgment of Validity of Franchise Grantee acknowledges that it has had an opportunity to review the terms and conditions of this Franchise and that under current law Grantee believes that said terms and conditions are not unreasonable or arbitrary, and that Grantee believes City has the power to make the terms and conditions contained in this Franchise. SECTION 13. • PUBLICATION EFFECTIVE DATE; ACCEPTANCE AND EXHIBITS 13.1 Publication: Effective Date This Franchise shall be published in accordance with applicable Minnesota law. The effective date of this Franchise shall be the date of acceptance by Grantee in accordance with the provisions of Section 13.2. 13.2 Acceptance A. Grantee shall accept this Franchise within sixty (60) of its enactment by the City Council, unless the time for acceptance is extended by City. Such acceptance by the Grantee shall be deemed the grant of this Franchise for all purposes. In the event acceptance does not take place, this Franchise and any and all rights previously granted to Grantee shall be null and void. B. Upon acceptance of this Franchise. Grantee shall be bound by all the terms and conditions contained herein. C. Grantee shall accept this Franchise in the following manner. (1) This Franchise will be properly executed and acknowledged by 29 • !'MARILYN J S ANS - Hutchinson a ephone o Franchise 081700.doc age 30 0 Grantee and delivered to City. (2) Grantee shall have continuing responsibility for this Franchise, and if Grantee be a subsidiary or wholly -owned corporate entity of a parent corporation, performance of this Franchise shall be secured by a written guarantee of the parent corporation in a form and substance acceptable to City, which shall be delivered with the executed Franchise. (3) With its acceptance, Grantee shall also deliver any grant payments, performance bond and insurance certificates required herein that have not previously been delivered. 30 1189088.2 RILY J S S - Hutchinson Telephone Co Franchise 081760.doc age 31 1 • Passed and adopted this _ day of 2000. ATTEST: By By Its City Administrator CITY OF HUTCHINSON Its Mayor ACCEPTED: This Franchise is accepted and we agree to be bound by its terms and conditions. Date: HUTCHINSON TELEPHONE COMPANY Ln Its • GAH1 hiowo 52801TF hm Ordio =6H=hin Telephoto Co Franchise 081700.do 31 1189088.2 • 0 Memorandum TO: Mayor and City Council Members Fmrrc Brad Emans, Fire Chief cc: Gary Plotz, City Administrator Ken Mend, Finance Director DrAw 08/14/00 Re: Bid letting and opening for rescue truck and telescoping platform truck This memo is to inform the City Council of the Fire Department's proposed bmeframe for purchasing a new combined city /rural rescue truck and telescoping platform trick As you are aware, the Fire Department has been planning the acquisition of these vehicles for well over a year now. Unfortunately, some unforeseen circumstances previously delayed the bid opening for the rescue truck The strong econorry and great demand for new trucks has made it nearly impossible for the department to get the equipment d needs with the money appropriated. • After discussions with manufacturers, the department learned that it could save a substantial amount of money by letting bids for both trucks at the same time. Furthermore, because the fiscal year for most truck manufacturers ends on October 31, 2000, bids awarded before that date would avoid an anticipated cost increase of three percent (3 %) on all trucks. This amounts to significant savings. Understanding that the City Council would like to get the most bangs for its buck, the department believes this is the best route to go. V th design assistance from truck manufacturers, the Rescue Tnrck and Telescoping Platform Truck Committees are confident they have put together specifications that will generate bids that meet the guidelines approved by the City Council and Townships. Therefore, the department is now ready to proceed with the bid letting and opening for both trucks. bids on the same date does not stipulate the department must take possession of both trucks on the same date. Committee members will be present at the October 24 meeting to answer any questions the Council might have. Council Members will also have the opportunity to review the truck specifications at the August 22, Leadership Team meeting. Awarding bids for both tricks will likely raise some questions and concerns regarding the funding sources for these purchases. If you recall, the townships proposed to pay for half of the rescue truck The city could possibly finance the remaining balance with a lease purchase agreement or with an equipment bond. The Fire Department would like to discuss options with the City Council and Finance Director Ken Merrill. The Fire Department greatly appreciates the City Council's support If you have any questions, please do not hesitate to call me at 234 -4211. • Page 1 Memorandum TO: Mayor and Council FROM: Brenda Ewin uman Resources Coordinator RE: Consideration of Draft Policy 3.25 DATE: August 16, 2000 The City of Hutchinson has recently implemented the use of employee identification badges. As a result, a policy regarding the issuance, use and retention of the badges. Attached is the draft for the City of Hutchinson Policy No. 3.25 to be included in the Hutchinson Policy Manual and regarding employee badges. It is requested that you consider the adoption of this policy at the Council meeting of August 22, 2000. If you have any questions regarding this information, please contact me at City Center at ext. 213. Enc. E 9' Policy 3.25 CITY OF HUTCHINSON POLICY - Personnel - DRAFT • 8 -00 EMPLOYEE BADGES NO. 3.25 DATE 2000 SOURCE 4MVIST74TIOW All employees are required to wear an identification badge while at work. The badge will be issued to the employee by the City. Badges are the property of the City of Hutchinson. All full -time, part-time, seasonal and temporary employees will be provided with a photo identification badge. Badges are to be worn with the photo and/or name visible at all times unless specific circumstances warrant otherwise and are approved by City administration (i.e. common uniformed position — fire and police; lifeguards; etc.). Other individuals with regular access to City facilities may be issued photo Identification badges at the discretion of the City. Requests for replacement badges are to be submitted to Human Resources. The cost to replace a badge that is lost, stolen, or damaged is the responsibility of the employee unless otherwise determined by the City. Failure to wear the identification badge as required will be addressed by the immediate supervisor and is grounds for disciplinary action. Upon termination, all badges shall be returned to Human Resources and retained in the employment file. D HUTCHINSON AREA CHAMBER OF COM 11 206 MAIN STREET NORTH, HUTCHINSON. MN 55350 PHONE: 320-587 -5252 • FAx:320 -587 -4752 MEBSITE: WWW.HUTCHINSONCHAMBER.COM EMAIL: HCHAMBERCEPHUTCHTELNET FOR YOUR %FEORWA D J Gary Plotz� ° August 14th, 2000 Hutchinson City Center 111 Hassan St SE o� RECEIVED Hutchinson, MN 55350 AUG 16 2000 City of HutcNnson Dear Gary, 0 The Hutchinson Area Chamber of Commerce would like to request an extension of our lease until June, 2001, or whenever the community facility is finished, when at that time we would move into the new facility and be the resident manager for the start -up, or for at least one year, or until we might be able to secure another facility for our future office needs. The Chamber feels very strongly that we need to work together to make this facility something that makes our community proud. As you know, we are supposed to vacate our present building on October 31, 2000. The future goal for our office needs would be the present Post Office, if, and when it becomes available. We hope that the city and chamber can work together to make this a reality. Since ely, m Fahey, Chairm he Board of Directors 0 AA111W "1L'L. &mmdmerd to &w n watg Since 1945... - � .AAtaRung.Adc&ineon a 6ettex peace ta live, waark, and da ifim eoe! COMMERCIAL LEASE • This Commercial Lease is made and entered into this 4 `1 day of 1998, by and between the Chamber of Commerce (tenant) and the City of Hutchinson (landlord). RECITALS 1. Tenant and landlord have entered into an arrangement whereby landlord has purchased property previously owned by tenant for agreed upon consideration. 2. Although title to the property has transfered to landlord, tenant desires to remain in the premises for a brief period of time and the parties have entered into this lease agreement to set forth the terms and conditions of the Lease. NOW THEREFORE, it is agreed by and between the parties for good and valuable consideration as follows: Rent and Term of Lea se. This Lease shall expire on October 31, 2000, and no additional notice shall be required by either party to terminate the Lease as of that date. Tenant understands, stipulates and agrees that the City shall have complete and entire possession of the property from and after October 31, 2000. If tenant fails to move out on or before October 31, 2000, • tenant will be liable to landlord for any resulting losses including rent, court costs and reasonable attorney's fees. Tenant shall pay $1.00 for the privilege of renting the premises from the date hereof to October 31, 2000. 2. Real Estate Taxes and Special Assessments Real Estate taxes due and payable in and for the year of possession shall be prorated between the Seller and City on a calendar year basis to the actual ate of possession by the City. City shall pay real estate taxes due and payable in the year following possession and thereafter. Seller warrants that all real estate taxes due and payable in the years prior to and including 1997 have been paid in full. City and Seller shall prorate as of the date of closing, all installments of special assessments certified for payment with real estate taxes due and payable in the year of closing. The Seller shall pay all uncertified special assessments, if any. 3. Moving Out Before Lease Ends Tenant shall be free at any time to move from the premises but shall give notice to landlord contemporaneous with moving or abandonment of the premises. Following the earlier of said abandonment or October 31, 2000, landlord shall be immediately entitled to possession of the premises without notice to anyone and shall also be entitled 40 to dispose of any personal property which remains on the premises regardless of condition or value. 4. Salvage Right _s . Tenant shall be entitled to salvage any portion of the building, • possessions or fixtures provided, however, that the structural integrity of the building shall be maintained and any doors or windows that are removed shall be immediately replaced by other materials sufficient to enclose the structure for security purposes including but not limited to boarding up windows and doors if necessary. Arty such salvage must be completed prior to October 31, 2000. Tenant agrees to abide by all city ordinances and other applicable Hiles and regulations governing construction, demolition, movement of structures and the like and nothing herein shall be construed to be a waiver of any such requirement. 5. Tenant Commitments Tenant agrees not to use the property in anyway that is illegal or dangerous activity and not to as in a loud, boisterous, unruly or thoughtless manner or to disturb the rights of other parties in the neighborhood and to pay all utility and service charges during the period tenant occupies the premises. In the event tenant fails to pay any such charges, fees or expenses, tenant agrees to pay for all costs of collection including reasonable attorney's fees. Tenant also agrees to maintain the condition and appearance of the property to current conditions to the satisfaction of the City. 6. Insuraric . Tenant agrees to maintain liability coverage on the premises in an amount • equal to the municipal tort limits as required by Nfinesota law. Tenant agrees to provide proof of insurance at the time the Lease is entered into by the parties. 7. Disclaimer Tenant understands and agrees that continued residence in the premises is an accommodation only and that landlord intends to demolish the structure as soon as practical and the landlord makes no warranties, express or implied, about the condition of the premises, the heating and cooling system or any associated utilities or features of the property. Landlord has not inspected the premises and expressly leases the premises on an "AS IS" basis. Tenant occupies the premises at tenant's own risk. 8. Sublease Since the property is leased to tenant solely as an accommodation to tenant no sublease by tenant to any other party is permitted and no one other than the tenant and tenant's immediate family may reside in the premises. 9. Default By Tenant In the event tenant violates any of the terms of this Lease, tenant may be evicted immediately and without prior notice. If tenant does not move voluntarily, landlord may bring an eviction action and if such action is brought, tenant must pay landlord's reasonable attorney's fees and court costs. • 10. Indemnity Since the property is leased -to tenant solely as an accommodation and as a convenience to tenant, tenant agrees to indemnify the City from any and all claims associated with the occupancy of the property or use of the property by tenant or for any claims or damages claimed by third parties not under landlord's control which claims in any way are associated with the property. This indemnity provision shall also allow the landlord to recover all court costs and attorney's fees incurred in enforcing this indemnity provision. IN WITNESS WHEREOF, the parties hereto have set their hands the year and date first above written. CHAMBER OF COMMERCE CITY OF HUICHINSON By Mayor Attest: . rr•L�:r�'.� 7 • MAY.23.2000 : :12PM May 23, 2000 Julie Wishnack Planning and Zoning Director City of Hutchinson 111 Hassan Street Hutchinson, MN 55350 N0.029 P.= �NNESO 4 9 Trade & -- Economic lop laent Business & Community Development RE: FLOD -97. 0089- W -FY97, Chamber of Commerce Building, Hutchinson 1 97 Flood Recovery Dear Julie: Your letter to me of May 19 requested that the Chamber of Commerce remain in their current location for a period of up w two more years. Evidently the Chamber of Commerce has not yet found a new location entirely suitable to their needs as they continue to occupy the building that the city purchased from them some time ago. I have concerns with any plan that involves the Chamber of Commerce remaining in the building beyond the grant end date of October 31, 2000. Page 2 of the project narrative in the City of Hutchinson's approved application for flood assistance that was submitted to our office stated that the Chamber of Commerce Building was flood - damaged and would be acquired and demolished. Allowing the Chamber of Commerce to stay in the building beyond the cons actual grant and date would contradict the plan that the city outlined in their application. Flooded buildings were acquired and demolished for health and safety reasons. Continued occupation more than three years after the flood would make me question why the building was purchased for demolition in the first place. All activities fimded in the DIED Hutchinson flood gram are required to meet a national objective as Community Development Block Grant fluids are being used. In this case, all gram activities were funded via the Activities Designed to Meet Community Development Needs Having a Particular Urgency objective. This is outlined in 570,483 of the Community Development Act. The acquisition activity mats Section 105(ax I) of the act and demolition meets Section I05(ax4). Again, funds were provided to the city under the scenario of the building be acquired and demolished. The Chamber of Commerce continuing to rent from the city simply does not qualify as an eligible activity under the urgent threat criteria. Hence, our office maintains that the Chamber of Commerce building must be demolished by October 31 of this year. If you have any questions about this letter or Hutchinson flood recovery, please feel free to contact me at (651) 297 -3371. Si e Patrick H. Armon Business and Community Development Representative • \J Post -it* Fax Note 7671 °° pe9" To Rom co Ph N phone r Fax Y Fox x 500 Memo Square, 121 7th Place East, Saint Paul. Minnesota 55101.2146 USA 651- 297.1291 - 800857.3858 • Fax 6 51.29&12901296.5287 - TTY/MD 800- 627.3S29 www.dtad.statLmn.us RESOLUTION NO. 115 s 8 RESOLUTION SUPPORTING EXTENSION OF LEASE AGREEMENT FOR THE CHAMBER OF COMMERCE WHEREAS, the City of Hutchinson entered into a short term lease agreement with the Chamber of Commerce after utilizing flood buyout grant dollars to acquire the building and property located at 206 Main Street North; WHEREAS, the City of Hutchinson has received a request to extend the lease until June of 2001; WHEREAS, the City of Hutchinson supports extending the lease and requests the Department of Trade and Economic Development to consider the extension; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City of Hutchinson hereby supports extension of the lease agreement with the intention that the grant provisions will be met in June of 2001, by the Chamber of Commerce vacating the building. Adopted by the City Council this 22nd day of August, 2000. E • ATTEST: Gary D. Plotz Marlin Torgerson City Administrator Mayor t—C, Bank Ac ounl 00002252 CASH R04570 CITY OF HUTCHINSON 822/00 13:49:08 LOG20001 Create Payrnent Control Groups Page - 1 Bank Ac ounl 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 822/00 ... . . Payee .. _ ..... Slub Document. .... .. Due Invoke Payment Dlsoount Number Name I Mailing Address Ma ssage Ty Number I" Co Date Number Amount Taken 101826 MINNESOTA DEPT OF NATURAL DNR REG FEES PV 1331 001 09999 8122100 20000821 658.00 101826 MINNESOTA DEPT OF NATURA RESOURCES RESOURCES Payment An t - — 658.00 -- —� - - 101827 AG SYSTEMS PARTS PV 1025 001 09999 822100 C39%1 15 -60 101827 AG SYSTEMS PARTS PV 1026 001 09999 8/22100 C39855 21.68 PARTS PV 1027 001 09999 822/00 C40580 14779 CREDIT PD 1028 071 09999 827!00 97669 5.27 - NOZZLE BODY 12 POLY PV 1309 001 09999 8 041017 7,16 TUBING BRAIDED EVA PV 1311 001 09999 &22100 040753 10.14 Payment Amount 197.10 —� — — 101853 PHILLIPS WINE & SPIRI IS AUGUST PURCHASE PV 922 001 09999 8122100 631921 33.00 101853 PHILLIPS WINE 8 SPIRITS AUGUST PURCHASE PV 923 001 09999 822100 631303 2,170.15 AUGUST PURCHASE PV 924 001 09999 822/00 634123 632.50 AUGUST PURCHASE PV 925 001 09999 822100 632950 1,282 -50 AUGUST PURCHASE PV 926001 09999 822100 631302 2,036,95 AUGUST PURCHASE PV 927 001 09999 822100 630563 877.00 AUGUST PURCHASE PV 928 001 09999 8/22100 631919 1,686.59 AUGUST PURCHASE PV 929 001 09999 8122100 633956 174.15 AUGUST PURCHASE PV 930 001 09999 822100 633957 125.50 AUGUST PURCHASE PV 931 001 09999 8122100 631920 45.00 august Ilq purchase PV 1249 001 099% 822100 636278 1,729.50 august wine purchase PV 1250 001 09999 822100 636279 222.40 august misc purchase Pv 1251 001 09999 8(22100 636280 33.00 Payment Amount 11,048.24 101856 VOSS LIGHTING 30 BULBS PV 1195 001 09099 627100 2072402 -00 3272 101856 VOSS LIGHTING Payment Anoohml 32.72 R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Amounl Taken 3200 , Version LOG20001 752.00 Originator CKRISHNAMO 155.00 310.00 Payment Instrument Check Payment 101869 HUTCHINSON, CITY OF -- 244.00 Pay Through Date 8/22/00 16.94 23.34 .. .. .. Payee ........... .. Stub Document....... Due Invoice Number Name /Me lling Address Message Ty Number Jim Co Date Numbe 101864 DAAK REFRIGERATION REPAIR BOOSTER HEATER PV 1196 001 09999 8122/00 16326 318.05 INSTALL AIR CONDITIONER PV 1197 001 09999 8122100 16338 21,611 46 Payrnent Amount 101867 AMERICAN WATER WORKS ASSN REGRICHARD NAGY PV 966 001 09999 8122/00 20000801 REG -RANDY DFVRIES PV 967 001 09999 8122100 20000801 Payment Amount 101869 HUTCHINSON, CITY OF FISH 8 GAME PV 1332 001 09999 8722100 20000821 Payment Amount 101071 WAL -MART CLEANING SUPPLIES PV 1004 001 09999 8/22/00 8965332 CLEANERS PV 1073 001 09999 8722100 8965284 SHOWER WAND PV 1139 001 09998 &22100 8965301 COOKIES, PUNCH PV 1188 001 09999 8122100 8965388 CALCULATOR PV 1323 001 09999 8122100 9021045 Payment Amount 101874 GRIGGS 8 COOPER 8 CO AUGUST PURCHASE PV 918 001 09999 8/22/00 249545 AUGUST PURCHASE PV 919 001 09999 8722100 249546 AUGUST PURCHASE PV 920 001 09999 822100 252353 AUGUST PURCHASE PV 921 001 09999 822100 252354 AUGUST PURCHASE PV 939 001 09999 822100 252355 AUGUST WINE PURCHASE PV 1261 001 09999 822100 255383 AUGUST WINE PURCHASE PV 1262 001 09999 822100 255382 Payment Amount i • • 81221M 13:49:08 Page- 2 Payment Discount Amounl Taken 3200 , 101884 DAAK REFRIGERATION 720.00 752.00 155.00 101867 AMERICAN WATER WORKS AS: 155.00 310.00 244.00 101869 HUTCHINSON, CITY OF -- 244.00 26.07 101871 WAL -MART 16.94 23.34 6.27 5.29 77.91 1,419 41 101874 GRIGGS 8 COOPER 8 CO 439.75 67.50 13,066,24 318.05 603.94 5,696.57 21,611 46 Bank Account 00002252 CASH R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 8/22100 .. ... _ Payee ............. Stub Document ..... Due Invoice Number Name / Mating Add ress Message Ty Number Itm Co Dale Number 101889 MID- MINNESOTA HOT MIX INC 41 A WEAR PV 1106 001 09999 8/22/00 3023 TN FINES PV 1108 001 09999 8122100 3001 FINES PV 1133 001 09999 8/22/00 3078 Payment Amount 101893 GRAHAM. MARION REIMB- MEALS, LODGING, MILEAGEPV 1125 001 09999 8!22/00 20000808 Payment Amount 101898 EMANS, BRAD REIMB- LODGING, MEALS PV 1029 001 09999 8/22/00 20000814 Payment An unt 101907 JIMS GARDEN SERVICE GRASSWEED CUTTING PV 1198 001 09989 8=130 2110 Payment Amount 101909 SNAP -ON INDUSTRIAL BOLT CUTTER, HANDLE, SHANK PV 1116 001 09999 8!22100 21 V/11763548 Payment Amount 101915 HERMEL WHOLESALE AUGUST PURCHASE PV 974 001 09999 822/00 248103 AUGUST PURCHASE PV 975 001 09999 8122/00 249429 Payment Amount 101916 BERNICKS PEPSI COLA august soft drink purchase PV 1240 001 09999 822100 12494 august soft drink purchase PV 1241 001 09999 812200 16106 august soft drink purchase PV 1242 001 09999 8/22100 12495 august soft drink purchase PV 1243 001 09999 822100 16107 JULY MISC PURCHASE PV 1325 001 09999 822 /00 2963 Payment Amount 0 8/22100 13:49:08 Page- 3 Payment Discount Am ount Taken 41.81 101889 MID - MINNESOTA HOT MIX INC 147.31 254 48 443.60 83.74 83.74 101893 GRAHAM, MARION 202.34 202.34 519.22 519.22 101898 EMANS, BRAD 101907 JIM'S GARDEN SERVICE 133.40 101909 SNAP -ON INDUSTRIAL - -- 133.40 �- - 67.29 87.38 154.67 93.30 23.65 162.10 22.30 640.50 941.85 101915 HERMEL WHOLESALE 101916 BERNICKS PEPSI COLA R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 8122100 . .... .. Payee ............. Stub .. Document....... Due Invoke Number Name / Mailin g Address Messag Ty Number In Co Date Number 101925 BECKER ARENA PRODUCTS ACRYLIC PV 1179 001 09999 8122/00 22022 Payment Amount 101938 JOHNSON BROTHERS LIQUOR COAUGUST PURCHASE PV 932 001 09999 822100 1146885 AUGUST PURCHASE PV 933 001 09999 8/22100 1146884 AUGUST PURCHASE PV 934 001 09999 822J00 1142979 AUGUST PURCHASE PV 935 001 09999 822100 1144422 AUGUST PURCHASE PV 936 001 09999 612200 1144225 AUGUST PURCHASE PV 937 001 09999 622/00 1144224 AUGUST PURCHASE PV 938 001 09999 8/22/00 1144421 Was credit PD 1253 001 09999 82200 130096 WINE CREDIT PD 1254 001 09999 822100 130097 WINE CREDIT PD 1255 001 09999 8/22100 130098 WINE CREDIT PO 1256 001 09999 8122100 130099 WINE CREDIT PD 1257 001 09999 82200 130100 AUGUST WINE PURCHASE PV 1258 001 09999 822100 1149474 AUGUST LIQ PURCHASE PV 1260 001 09999 8/22/00 1149473 Payment Amount 101943 ANALYTICAL PRODUCTS GROUP TESTING PV 1166 001 09999 8122/00 77629 Payment Amount 101951 FAYE 8 DAVE'S UPHOLSTERY UPHOLSTERY 2 BOARDS PV 1135 001 09999 822/00 66 Payment Amount 101970 US WEST DIRECTORY ST.PAUL YELLOW 8 WHITE PV 1077 001 09999 8122!00 5288357 Paymnaal Amount 166.14 166.14 480.55 910.13 1,116,60 1,860.25 149.95 594.69 55.95 6.00- 4.82 2,75- 11.96- 10.18- 1,955.50 1.714.48 8.802.39 109.00 109.00 Discount Tak 75.00 75.00 101.86 822/00 13:49:08 Page 4 101925 BECKER ARENA PRODUCTS 101938 JOHNSON BROTHERS LIQUOR CO. 101943 ANALYTICAL PRODUCTS GROL 101951 FAYE 8 DAVE'S UPHOLSTERY 101970 US WEST DIRECTORY • Bank Account 00002252 CASH R04570 CITY OF HUTCHINSON 8 13:49:08 Create Payment Control Groups Page - 5 Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 8122/00 ... Payee . .. ......... Stub Document. ...... Due Irrvolce Payment Discount Number Name / Maili A ddress Me ssage Ty Number Han Co Date Number Amount Take -- Paymenl Amount 101.86 101971 TRAVELERS DIRECTORY SERVICEDIRECTORY ADVERTISING PV 942 001 09999 8/22/00 20000801 355.00 101971 TRAVELERS DIRECTORY SERVICE Payment Amount 355.00 101974 LENNEMAN BEVERAGE DIST. INC AUGUST PURCHASE PV 998 001 09999 882/00 72021 1,667.60 101974 LENNEMAN BEVERAGE DIST. INC AUGUST PURCHASE PV 999 001 09999 8/22100 72184 1,919.85 AUGUST PURCHASE PV 1000001 09999 8!22100 72181 122,05 Payment Amount 3,709.50 101984 LOCHER BROTHERS INC AUGUST PURCHASE PV 976 001 0"99 8!22100 12211 2,187.50 101984 LOCHER BROTHERS INC AUGUST PURCHASE PV 977 001 09999 8122/00 12212 48.00 AUGUST PURCHSE PV 978 001 09999 8 11846 512.00 AUGUST PURCHASE PV 979 001 09999 8122100 12214 8,322,25 AUGUST PURCHASE PV 980001 09999 8!22100 12078 1,270.95 AUGUST PURCHASE PV 981 001 09999 8122100 12195 96.00 AUGUST PURCHASE PV 982 001 09999 8122100 12188 51.40 AUGUST PURCHASE PV 983 001 09999 8122/00 12189 107.80 AUGUST PURCHASE PV 984 001 09999 6/22/00 11842 2,560.00 AUGUST PURCHASE PV 985 001 09999 8/22/00 11839 5,720.05 AUGUST PURCHASE PV 986 001 09989 8nZ= 11686 1,787.90 AUGUST BEER PURCHASE PV 1263 001 09999 8122/00 12455 4.266.65 Payment Amount 26,930.50 101987 BRANDON TIRE CO 4 TIRES LT235 PV 1091 001 09999 811/00 4935 246.65 101987 BRANDON TIRE CO Payment Amount 246,65 R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank A=unt 00002252 CASH Version LOG2001 Onglnalor CKRISHNAMO Payment Instrument Check Payment Pay Through Date 8/22/00 ... .. .. Payee ....... . ... Stub .. Document.. ... Due Invoke Number Name / MaRng Address Message Ty Number Ilm Go Date Number 102018 SWANSON, MARILYN J. REIMS -VIDEO TAPES FOR COUNCItPV 1082001 09999 8122100 20000808 Payment Arnounl 102039 BENNETT OFFICE SUP, SERVICE CONTRACT PV 1054 001 09999 W22100 105928 Payment Amount 102044 SERVOCAL INSTRUMENTS INC ANNUAL SERV 8 CALIBRATION PV 1145 001 09999 8/22J00 325 TROUBLESHOOT SO2 CONTROLS PV 1148 001 09999 8/2710 326 FUME HOOD CONTROLS PV 1150 01 09999 8/2210 327 CHESSELL ROLL CHARTS PV 1175 01 09999 8/22/00 315 Payment Amount 102045 JOHNSON, DOUGLAS REIMB - MEALS, LODGING PV 1126 001 09999 8122100 2000804 Payment Amount 102050 CROW RIVER AUTO GENERATOR REPAIR PV 1100 001 09999 8122100 10734 Payment Amount 102052 QUALITY WINE 8 SPIRITS CO. august liq 8 wine purchases PV 1246 001 09999 8122100 867144 august llq Iwrcha% PV 1247 001 09999 8/22/00 866305 Payment Amount 102058 US CAVALRY UNIFORMS PV 1020 01 09999 8/22/0 3601622 UNIFORMS PV 1021 01 09999 88210 3601563 Payment Amount Payment Discount Amount Taken 14,89 14,89 15, D0 15,00 495.00 480.00 195.0 199,0 1,369,90 238.28 238.28 81,14 81,14 3,125.53 848.03 3,973,56 29.95 25.58 55,53 8 13:49:08 Page - 6 102018 SWANSON, MARILYN J. 102039 BENNETT OFFICE SUP. 102044 SERVOCAL INSTRUMENTS INC 102045 JOHNSON, DOUGLAS 102050 CROW RIVER AUTO 102052 QUALITY WINE 8 SPIRITS CO. 102058 US CAVALRY Or R04570 CITY OF HUTCHINSON 8122100 13:49',08 Create Payment Control Groups Page 7 Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 8122100 .... _ _ Payee .. .. .... - . 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Due Invoke Payment Discount Number Name 7 Mading Address Meseage Ty Number I" Co Date Number Amount Taken 102062JACWS UNIFORMS & EQUIPMENT BATON, BOOTS PV 1009 001 09999 8122100 453979 193.65 102062 JACK'S UNIFORMS & EQUIPMENT Payment Amount 193,65 102069 VESSCO INC PARTS, LABOR PV 1177 001 09999 822100 22050 67.43 102069 VESSCO INC Payment Amount �- 102072 HUTCHINSON, CITY OF AUGUST VEHICLE RENT PV 1050 001 09999 8722100 RENT -0800 15,086.00 102072 HUTCHINSON, CITY OF Payment Amount 15,086.00 JULY REPAIRS PV 1230 001 09999 8/22100 20000731 11,910.45 102072 HUTCHINSON, CITY OF Payrnent Amount 11,910.45 102087 GRAINGER PARTS OPERATIONS CHARGERISTARTER PV 1104 001 09999 8/22100 495 - 130999 -8 292,15 102087 GRAINGER PARTS OPERATION Payment An mt 292.15 102089 HANSEN GRAVEL WASHED SAND PV 1285 001 09999 8/22/00 31273 9372 102089 HANSEN GRAVEL LANDFILL PV 1286 001 09999 8122100 14472 43.50 LANDFILL PV 1287 001 09999 6122100 14502 50.75 Payment Amount 187.97 — 102094 FISHER SCIENTIFIC LAB SUPPLIES PV 1035001 09999 8/22100 5959654 167.34 102094 FISHER SCIENTIFIC LAB SUPPLIES PV 1036 001 09999 8/22100 5933470 488.86 LAB SUPPLIES PV 1037 001 09999 8122100 6117936 177.14 CREDIT PD 1038 001 09999 8122100 5905968 134.19 - Payment Amount 699.15 R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Amount Taken 100.00 Version LOG20001 SAFETY 100.00 Originator CKRISHNAMO 195.00 102115 MUNITECH INC 195.00 Payment Instrument Check Payment 102121 CROW RIVER VET CLINIC 393.44 Pay Through Date 8122/00 9.47 102126 TRUE VALUE 196.47 .... - Payee ... . .. ....... 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Due Invoice Number Name / Melling Address Message Ty Number Ran Go Dale Number 102112 MINNESOTA DEPT OF PUBLIC HAZARDOUD CHEMICAL FEE- WWATBR 1295 001 09 802/00 43055003299M SAFETY 786.29 102142 SCHW 'ER'S HAZARDOUS CHEMICAL FEE - WATER/ 1296 001 09999 6 43055003399M Payment Amount 102115 MUNITECH INC REPAIR WATER SPECIALTIES METER/ 1066 001 09999 &22/00 7517 Payment Amount 102121 CROW RIVER VET CLINIC HPD NARCOTIC DOG EXAM PV 960 001 09999 8122/00 24896 JULY SERVICE PV 961 001 09999 8122!00 25124 Payment Amount 102126 TRUE VALUE LAWN BAGS PV 1159 001 09999 8/22/00 1790-0700 JULY PURCHASES PV 1278 001 09999 8/2200 1825-0700 Payment Amount 102132 VIKING COCA COLA AUGUST PURCHASE PV 943 001 09999 8/22/00 8021719 PV 1238 001 09999 8/22100 8021194 PV 1239 001 09999 8/22/00 8021461 Payment Amount 102139 HUTCHINSON AREA CHAMBER OF HACC MEMBERSHIP -STEVE MADSOW 964 001 09999 &22/DO MEMB2000 COMMERCE Payment Amount 102142 SCHW '1ER'S TREESISHRUBS PV 1018001 09999 &22/P' '0000801 • i 8/22/00 13:49:08 Page- 8 Paymenl Discount Amount Taken 100.00 102112 MINNESOTA DEPT OF PUBLIC SAFETY 100.00 200.00 195.00 102115 MUNITECH INC 195.00 51.86 102121 CROW RIVER VET CLINIC 393.44 445.30 9.47 102126 TRUE VALUE 196.47 205.94 96.10 102132 VIKING COCA COLA 161,80 93.60 351.50 80.00 102139 HUTCHINSON AREA CHAMBER OF COMMERCE 80.00 786.29 102142 SCHW 'ER'S R04570 CITY OF HUTCHINSON 62200 13:49:08 Create Payment Control Groups Page - 9 Bank Account 0002252 CASH Version LOG2001 Onginalor CKRISHNAMO Payment Instrument Check Payment Pay Through Dale 8122/0 _ .... . Payee ... ... . .. . . .. Stub Document. . . . . . Due htrvolce Payment Discount Number Name /Mailing Address, Message Ty Number Itm Co Dale Number Amount Taken TREES/SHRUBS PV 1183 01 09999 8122/00 2000801A 286.22 TREESISHRUBS PV 1184 01 09999 8/2210 200008019 4,379.81 Payment Amount 5,452.32 102143 CENTRAL LANDSCAPE SUPPLY PALLET CHARGE PV 1322 01 09999 8/22)0 59696 76.37 102143 CENTRAL LANDSCAPE SUPPLY Payment Amount 76.37 102145 M R SIGN STREET SIGNS PV 1120 001 09999 8/22/00 108227 86.27 102145 M R SIGN Payment Artounl �— 86.27 -- 102165 WELCOME NEIGHBOR JULY LISTING PV 1226 001 09999 822/0 2000809 0,00 102165 WELCOME NEIGHBOR Payment Amount 60.0 102180 NORTHERN SAFETY CO SPARKPLUG PLUGSTN DISP PV 1276 01 09999 8/22/00 P00537070101 66.02 102180 NORTHERN SAFETY CO Payment Amount 66.02 102205 LEO'S TRANSFER duty & august trans charges PV 1235 01 09998 6/22/00 JULY 6 AUG TRAN CHARGES 1,096.42 102205 LEO'S TRANSFER Payment Amount 1,096.42 102207 BACHMAN'S TREES PV 1314 01 09999 8/22100 148703001 3,284.05 102207 BACHMAtPS Payment Amount _ 3,284.05 — — 102232 PRAIRIE RESTORATION NATIVE PRAIRIE INSTALLATION PV 1303 01 09999 8 5843 6,675.0 102232 PRAIRIE RESTORATION Payment Amount 8,67500 102236 DUININCK BROS INC. REFUND OF LOST WATER KEY 41 PV 1326 01 09999 &22)00 200821 480.0 102236 DUININCK BROS INC. R04570 CITY OF HUTCHINSON 11/22/00 13:49:08 Create Payment Control Groups Page - 10 Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 822/00 ...... . Payee .......... . . Stub .. Document. ...... Due Imoice Payment Discount Number Name / Mailing Addres Messag Ty N umber Itm Co Date Nu mber A Take n Payment Amount 480.00 102242 SRF CONSULTING GROUP CENT/DALE/S GRADE PROF SERV PV 1307 001 09999 822100 3142 -12 17,709.15 102242 SRF CONSULTING GROUP SCHOOL ROAD JULY PROF SERV PV 1310 001 09999 822100 22203.98 22.203.99 Payment Amount 39,913.14 102253 CENTRAL MCGOWAN ARGON/CO2 PV 1328 001 09999 8/22/00 595461 84.35 102253 CENTRAL MCGOWAN ACT, O %Y PV 1328 001 09999 8122/00 145048 15.51 Paymenl Amount 99.86 102255 BERKLEY RISK SERVICES JULY CONSULTING SERVICE PV 1169001 09999 822100 IVC00000463 800.00 102255 BERKLEY RISK SERVICES Payment Amount 800.00 1022721NDIANHEAD SPECIALTY CO STAMPER PV 1259 001 08999 822/00 11%48 32.10 1022721NDIANHFAD SPECIALTY CO IDEAL INK PV 1265 001 09999 6/22100 120507 4,57 IDEAL INK PV 1266 001 09999 BY22/00 120507A 6.84 IDEAL INK PV 1267 001 09999 822100 120507B 6.84 STAMP, INK PADS PV 1266 001 09999 822/00 121110 25.10 STAMP, INK PADS PV 1269 001 09999 822/00 121110A 25.10 Payment Amount 100.55 102289 CROW RIVER GLASS PAINT PV 955 001 09999 W22/00 32442 38.34 102289 CROW RIVER GLASS Payment Amount 38.34 102306 RAH INDUSTRIES LONG HANDLE SHOVEL PV 1060 001 09999 822100 221461 259.60 102306 RAK INDUSTRIES Payment Amount 259.60 Bank Account 00002252 CASH R04570 CITY OF HUTCHINSON 8/22/00 13:49:08 Create Payment Control Groups Page 11 Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Dale 8!22/00 ... .. . Payee .. . . ......... Stub Document.. .... Due Imolce Payment Discount Number Na / M ailing Address Mes sage Ty Number Itm Co Date Number Amount Taken 102339 EWING, BRENDA TRAVEL EXPENSES PV 1136 001 09999 8/22100 20000817 92.77 102339 EWING, BRENDA Payment Amount 92.77 — 102346 JOHNSON, LEONARD G, SEPTEMBER PAYMENT PV 1063 001 09999 8/22/00 20000822 81276 102346 JOHNSON, LEONARD G, Payment Amount 812.76 102356 ELECTRO WATCHMAN QTRLY MONITORING CHARGE PV 963 001 09999 8/22100 65447 79.89 102356 ELECTRO WATCHMAN QUARTERLY CHARGE/ALARM PV 1055 001 D9999 8/22100 65446 95.85 Payment Amount 175.73 102367 BELLBOY CORP AUGUST PURCHASE PV 996 001 09999 8/22/00 19449200 74,30 102367 BELLBOY CORP AUGUST PURCHASE PV 997 001 00999 8/22/00 32318200 83.08 august wine purchase PV 1252 001 09999 8/22100 19526500 1,041 79 Payment Amount 1,199.17 102395 REINER IRRIGATION 8 SEPTIC SERVICE CALL, HUNTER PGP HEACPV 1182 001 09999 8722100 20060 70.95 102395 REINER IRRIGATION & SEPTIC Payment Amount 70.95 102401 HARTS AUTO SUPPLY FRONT PADS, FRT ROTOR PV 1274 001 09999 8122/00 12200 407.08 102401 HART'S AUTO SUPPLY Payment Amount 407.08 102410 MCLEOD COUNTY AUDITORS OFF16EECIAL ASSMT PARCEL UPDATESPV 1160 001 09999 8/22100 3600 68250 102410 MCLEOD COUNTY AUDITORS OFFICE Payment Amount 682.50 102419 VALLEY SALES OF HUTCHINSON OIL CHANGE PV 1098 001 09999 8122100 CTCS114731 23.42 102419 VALLEY SALES OF R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Acwunt 00002252 CASH Version L0620001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Dale 8/22100 ...... .. Payee . ........... Stub .. Document. ...... Due In Number Name I Malling Address Messag Ty Number IIm Co Dale Nu Payment Amount 102424 RADIO SHACK HANDSET CONTROLS, PARTS PV 1016 001 09999 8!22100 30021 Payment Amount 102425 MIDWEST WIRELESS COMM, JULY SERVICE PV 1228 001 09899 8722100 1780559-0800 JULY SERVICE PV 1229 001 09999 8122100 21611 -OBW Payment Amount 102432 CONSTRUCTION BULLETIN ADVERTISING FOR BIDS PV 1137 001 09999 822100 CB110223 ADVERTISING FOR BIDS PV 1138 001 09999 822100 CB106671 Payment Amount 102435 US OFFICE PRODUCTS CARD GUIDES PV 1078 001 09999 W22100 1CC4623 OFFICE SUPPLIES PV 1079 001 09999 822100 1CC8058 Payment Amount 102436 SUPERIOR COFFEE 8 FOODS COFFEE PV 1069 001 09999 822100 6519401 Payment Amount 102447 TRI - COUNTY ELECTRIC MOTOR EX2 7116 HUB PV 1101 001 09999 8122100 5738 SERVICES CONN BOX PV 1180 001 09999 8 5817 Payment Amount 102451 HANSr • T OF SLEEPY EYE AUGUST PURCHASE PV 993 001 09999 812M '91 volca Payment mber Amount 23.42 5372 — - . 53.72 658.82 466.66 1,125.48 480.50 461.90 942.40 66.09 445,38 511.47 160.50 160.50 48,89 26,63 75.52 2,035.00 Dlswunt Tak HUTCHINSON 102424 RADIO SHACK 102425 MIDWEST WIRELESS COMM. 102432 CONSTRUCTION BULLETIN 102435 US OFFICE PRODUCTS 102436 SUPERIOR COFFEE 8 FOODS 822/00 13:49:08 Page- 12 102447 TRI- COUNTY ELECTRIC MOTOF SERVICES 102451 HANSF: OF SLEEPY EYE • s R04570 CITY OF HUTCHINSON Create Payment Gaetrol Groups Bank Account 00002252 CASH Verson LOG20001 Originator GKRISHNAMO Payment Instrument Check Payment Pay Through Date 8!22100 .. _ ... . Payee ... . ........ . Stub Document ..... Due Number Name / Mailing Address Me ssage Ty Num ber Itm Go Dale AUGUST PURCHASE PV 994 001 09999 8/22/00 4280 AUGUST PURCHASE PV 995 001 09999 8122100 4485 Payment Amount 102452 WINE MERCHANTS INC WINE CREDIT PD 916 001 09999 8122/00 10862 AUGUST WINE PV 917 001 09999 8/22/00 31941 Payment Amount 102454 TRI- COUNTY BEVERAGE & SUPPLV4UGUST PURCHASE PV 1001 001 09999 8122/00 71670 august beer purchase PV 1248 001 09989 822100 71848 Payment Amount 102456 C & L DISTRIBUTING AUGUST PURCHASE PV 988 001 09999 &122/00 57071 AUGUST PURCHASE PV 989 001 09999 a22/00 56831 AUGUST PURCHASE PV 990 001 09999 a22J00 57072 AUGUST PURCHASE PV 991 001 09999 8122/00 57753 AUGUST PURCHASE PV 992 001 09999 8122100 58002 Payment Amount 102457 PRCE PALLET BROWN PAVER STONES PV 1298 001 09999 x/22/00 20000808 Payment Amount 102470 BUFFALO CREEK ENTERPRISES delquid spice PV 1237 001 09999 8122/00 4607 Payment Amount 102477 MINNESOTA FALL MAINTENANCE REGCITY OF HUTCHINSON 18 EE'SPV 969 001 09999 8122100 20000801 Invoice Payment Discount Numb Arnount Taken 1,902.00 429.60 4,366.60 845- 248.00 239.55 96.60 72.60 169.20 375.00 3,960.75 9,722.00 1,290.66 10,726.30 26.094 71 163.16 163.16 14, 88 14.88 360 .00 • 8!22100 13:49:08 Page - 13 102452 WINE MERCHANTS INC 102454 TRI -COUNTY BEVERAGE & SUPPLY 102456 C & L DISTRIBUTING 102457 PRCE 102470 BUFFALO CREEK ENTERPRISE 102477 MINNESOTA FALL R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Dale 8122100 ...... .. Payee ........ ... Stub .. Document..... Due Invoice Number Name I Mailing Address Messag Ty Number Iim Cc Date Number EXPO Payment Arrlollnt 102485 MINDSHARP CORPORATE COUPONS -DDS MAP V7ORK 1024 001 09999 8122100 121235 Payment Amount 102487 OFFICEMAX INK CARTRIDGES, PHOTO PAPER PV 1013 001 09999 8=00 16442 INDEX MARKER, PAPER, VIEWBDR PV 1014 001 09999 B WOO 12590 S P RICHARDS PV 1095 001 09999 8f22100 35285 Payment Amount 102488 DAY DISTRIBUTING AUGUST PURCHASE PV 987 001 09999 8/22100 105801 Payment Amount 102489 MCLEOD COUNTY COURT BAIL MONEY -D STREY PV 1299 001 09999 8/22/00 20000812 ADMINISTRATOR Payment Amount 102518 HILLYARD FLOOR CARE/HUTCHIN92MMING SUPPLIES PV 1053 001 09999 8[22/00 HU359771 SQUEEGEE, SPRINT EXT PV 1056 001 09999 8721100 HU372097 TOWELS PV 1057 001 09999 8722100 HU6587300 CLEANING SUPPLIES PV 1058 001 09999 8/22/00 HU375241 HIL -GLO PV 1083 001 09999 8=00 HU386222 Payment Amount 102525 GOPHER STATE INC JULY SERVICE PV 1142 001 09999 8122100 70386 Payment Discount Amount Taken 360.00 1,315.00 1,315.00 299.57 178.47 121.29 599.33 2,727.60 2.727.80 — 125.00 125.00 22.90 21.25 32.75 234.69 14.75 326.34 220.80 8P22100 13:49:08 Page- 14 MAINTENANCE EXPO 102485 MINDSHARP 102487 OFFICEMAX 102488 DAY DISTRIBUTING 102489 MCLEOD COUNTY COURT ADMINISTRATOR 102518 HILLYARD FLOOR CAREIHUTCHINSON 102525 GOPHER STATE INC 0 R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 8122/00 . ... - . Payee ........... Stub .. Document... ... Due Invoice Number Name I Meting Address Message Ty Number Ibn Cc Dale Number Payment Amount 102528 HAGER JEWELRY INC. CHARMS, NECKLACES, ENGRAV PV 1085001 09999 8122J00 16743 PLATES, ENGRAVING PV 1186 001 09999 8/22J00 16832 Payment Amount 102529 HACH COMPANY LAB SUPPLIES PV 1039 001 09999 872XIX) 2415734 LAB SUPPLIES PV 1040 001 09999 8 2423876 LAB TEST SUPPLIES PV 1158 001 09999 8/22100 2438450 Payment Amount 102530 HUTCHINSON CO-OP JULY PV 1059 001 09999 8122/00 201435-0700 Payment Amount 102531 HENRYS FOODS INC CANDY, POPCORN PV 1124 001 09999 8122/00 1072404 COFFEE PV 1191 001 09999 8122100 1079834 august misc purchase PV 1244 001 09999 8122100 1074876 MISC PURCHASE PV 1270 001 09999 8/22/00 1076465 Payment Amount 102538 HUTCHINSON MEDICAL CENTER EXAMS PV 965 001 09999 8722100 703080 -0700 PHYSICALS PV 1187 001 09999 8722100 703016 -0700 Payment Amount 102541 HUTCHINSON TELEPHONE CO ACCESS CHARGES PV 956 001 09999 8122100 612SPL1409-00214 Payment Amount 0 8122/00 13:49:08 Page - 15 Payment Discount Amount Taken 220.80 85.00 90.75 17575 315.76 39,14 137.01 491.91 102528 HAGER JEWELRY INC. 102529 HACH COMPANY 210.88 102530 HUTCHINSON CO-OP 210.88 53.45 50.63 309.81 557.77 971.66 102531 HENRYS FOODS INC 161.00 335.00 496.00 102538 HUTCHINSON MEDICAL CENTE 1,087.14 102541 HUTCHINSON TELEPHONE CO 1,087.14 — R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Dale 812000 ..... . Payee ............ . Stub .. Document....... Due Invoke Num Name / Ma iling Address Mess age Ty Numbe Ian Co Data Number 102542 HUTCHINSON UTILITIES ELEC 8 GAS WATER ST NW PV 1113 001 09999 8/22100 20000719 Payment Amount HALOPHANE FIXTURES PV 1216 001 09999 8/22/00 5289 Payment Amount FIBER POLE, DUPLEX PV 1217 001 09999 8122 /00 5300 Payment Amount 1025491SCO INC TEFLON SUCTION LINE PV 1164 001 09999 8/22100 261390 Payment Amount 102553 J. C. PENNEY CO CATALOG PURCHASE - UNIFORMS PV 1010 001 09999 8122/00 1076- 7002842 Payment Amount 102554 JERABEK MACHINE SERV BOLT & NUT PV 1080 001 09999 8/22100 3552 1/4" SO TUBE, CUT & DRILL PV 1107 001 09999 B/22J00 189.07 3T ANGLE IRON PV 1110 OO1 09999 8!22/00 2263 Payment Amount 102555 JUUL CONTRACTING CO OTTER LAKE LIFT STATION PV 1052 001 09999 8/22100 00480 Payment Amount STORM SEW REP12ND AVE PV 1065 001 09999 W22/00 483 Paymanl Amount Payment Discount Amo Taken 30.11 30.11 — 13,756.39 13,756.39 37.28 37.28 181.05 181.05 885.64 885.64 2.30 189.07 84.74 276.11 1,146,00 1.146.00 1,864.00 1,864.00 8122J00 114908 Page- 16 102542 HUTCHINSON UTILITIES 102542 HUTCHINSON UTILITIES 102542 HUTCHINSON UTILITIES 1025491SCO INC 102553 J. C. PENNEY CO 102554 JERABEK MACHINE SERV 102555 JUUL CONTRACTING CO 102555 JUUL CONTRACTING CO Lj 9 8/7200 13:49:09 Page- 17 102556 JOES SPORT SHOP 102561 L 8 P SUPPLY CO 102572 MANKATO MOBILE RADIO 102573 MCLEOD COOP POWER 102575 MINI BIFF 102582 MINNESOTA ELEVATOR INC R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Dale 822100 . .... . Payee ............. Stub .. Documenl....... Due Invoice Payment Discount Number Name / Malling Address Message Ty Number Ilm Co Date Number Amount Taken 102556 JOES SPORT SHOP TROPHIES, PLAGUES PV 1152 001 09999 8/27/W 11200 665.63 Payment Amount ��– 665.63 – — 102561 L B P SUPPLY CO WRENCH PV 1062 001 09999 8/22100 131317 4,53 OIL FILTER PV 1064 001 09999 8 131316 6.13 LABOR, SHOP SUPPLIES PV 1067 001 09999 8/22= 129789 34.70 GATOR 8 TRACTOR RENTAL PV 1068 001 09999 8122100 129998 426.00 CHAIN PV 1070 001 09999 8122100 131931 15.82 AXLE, OIL, TIRE, BOLT, LABOR PV 1071 001 09999 8122100 131960 132.42 SAW PARTS PV 1189 001 09999 8/22100 132171 27.90 SAW REPAIR PV 1190001 09999 8122100 132172 117.66 MISC OIL AND LABOR PV 1316 001 09999 8122/00 130040 3].36 ATV UT PV 1318 001 09999 1122/00 131258 69,85 Payment Amount 872.37 102572 MANKATO MOBILE RADIO ANNUAL RADIO EQUIPMENT MAINTPV 958 001 09999 8/22J00 527968 6,101.04 SQUAD INSTALLATION PV 1131 001 09999 8/22100 116540 2,039.83 REMOVAL OF FLASH BACK PV 1132 001 09999 8122/00 117098 25.96 Payment Am unl 8,168.83 102573 MCLEOD COOP POWER JULY ELECTRICITY PV 1324 001 09998 8122/00 2438 -0700 14.27 Payment Anwunl 14.27 102575 MINI BIFF UNIT RENTAL PV 1012001 09999 8/22100 5231 87.86 Payment Amount 87156 102582 MINNESOTA ELEVATOR INC JULY SERVICE PV 1346 001 09999 6/22100 18544 76.08 Payment Amount 76.08 9 8/7200 13:49:09 Page- 17 102556 JOES SPORT SHOP 102561 L 8 P SUPPLY CO 102572 MANKATO MOBILE RADIO 102573 MCLEOD COOP POWER 102575 MINI BIFF 102582 MINNESOTA ELEVATOR INC R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank AL unl 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Dale 8/22100 ...... .. Payee ...... ...... Stub .. Document....... Due Invoke Number N ame / Mailing Address Messa Ty Number Itm Co Da le Number 102583 MINNESOTA VALLEY TESTING LABLAB TESTS PV 1041 001 09999 8/22100 48528 LAB TESTS PV 1042 001 09998 B/22J 49899 LAB TESTS PV 1043 001 09990 8/22100 49530 TESTING PV 1161 001 09999 8/22100 51866 COLIFORM PV 1163 001 09989 8122100 51307 COLIFORM PV 1181 001 09999 9112100 51976 Payment Amount 102584 STAR TRIBUNE RENEW SUBSCRIPTION PV 1072 001 09999 8122100 1650039-0800 Payment Amount 102590 NALCO CHEMICAL CO. NALCO CORROSION INHI PV 1176 001 09999 8/22/00 90329277 Payment Amount 102591 NORTHERN STATES SUPPLY INC METRIC SUPPLIES PV 1122 001 09999 8!22100 203342 SWITCH, LABOR PV 1123 001 09999 8122100 204897 40 PC METRIC TAP 8 DIE SET PV 1308 001 09999 882100 207769 Payment Amount 102592 OLSOMS LOCKSMITH HOME LOCKOUT SERVICE PV 1015 001 09999 812280 11707 ' Payment Amount 102596 PETERSON BUS SERVICE JULY BUS TOURS PV 1171 001 09999 8122100 2123 JUNE BUS TOURS PV 1172 001 09989 822/00 2099 Payment Amount 61.50 142.00 8.25 256 -00 10,25 20.50 498.50 27.95 27.95 3,965.29 3,965.29 154.29 41.80 101.18 297.27 60.00 60.00 626.05 692.05 8/22/00 13749:08 Page- 18 Discount Taken 102583 MINNESOTA VALLEY TESTING LAB 102584 STAR TRIBUNE 102590 NALCO CHEMICAL CO 102591 NORTHERN STATES SUPPLY INC 102592 OLSONS LOCKSMITH 102596 PETERSON BUS SERVICE • R04570 CITY OF HUTCHINSON 8722/00 13:49:08 Create Payment Control Groups Page - 19 Bank Account 00002252 CASH Verslon LOG20001 Original, CKRISHNAMO Payment Instrument Check Payment Pay Through Date 8/22/00 _ ..... . Payee ........... Stub Document....... Due Involce Payment Discount Number Name / Mailing Address Message Ty Number Itm Co Data Number Amount Taken Payment Amount 1,318.10 102598 OUADE ELECTRIC BULBS PV 1002 001 09999 8/22)00 87161 327.48 102598 OUADE ELECTRIC BULBS PV 1149 001 09999 8122/00 87421 2.55 Payment Amount 330.03 102604 R & R SPECIALTIES INC WATER VALVE PV 1105 001 09999 8/22100 12860 84.25 102604 R & R SPECIALTIES INC Payment Amount 64.25 102605 SEWING BASKET UNIFORM REPAIRS/EMBLEMS PV 1033001 09999 8122!00 20000731 87,97 102605 SEWING BASKET Payment Amount 87.97 102606 SCHMELING OIL CO DIESEL FUEL PV 1319 001 09999 8122)00 17368 5.75 102606 SCHMELING OIL CO Payment Amount 5, 75 102610 SIMONSON LUMBER CO ODDFELLOWS DOORS PV 1321 001 179999 e122J00 09675470 22.98 102610 SIMONSON LUMBER CO Payment Amount 22.98 102611 SORENSEN'S SALES & RENTALS EQUIPMENT RENTAL PV 1011 001 09999 8122100 9326 26.63 102611 SORENSFJ4'S SALES & RENTALS Payment Amount 26.63 102612 STANDARD PRINTING KEG REGISTRATION PV 940 001 09999 8122100 61416 84.14 102612 STANDARD PRINTING Payment Amount 84.14 102617 STREICHERS HANDCUFF CASE PV 1030 001 09999 8122100 177264.1 71.69 102617 STREICHERS R04570 CITY OF HUTCHINSON 8122/00 13:49:08 Create Payment Control Groups Page - 20 Bank Account 00002252 CASH Verson LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 8122100 ... . . Payee . . . . . _ . . ... Stub Number Name / Mailing Address Message 1221 001 09989 8722100 DRUG TEST KIT JULY PAGER SERVICE CUFFIMAG HOLDER Document. .... Due Invoice Ty Number In Co Date Number PV 1031 001 09989 8/22/00 173350.4 PV 1032 001 09999 8/22/00 177585.2 Payment Amount 102618 TOWN 8 COUNTRY TIRE FE ALIGNMENT PV 1096 001 09999 6429100 731018 ROTATE 8 BALANCE PV 1097 001 09989 8/22100 731018 REPLACE BALL JOINTS, FE ALIGNMPV 1129 001 09999 8122700 811004 Payment Amount 102619 TWO WAY COMM INC BATTERIES PV 1218 001 09999 8122100 50388 BATTERIES PV 1219 001 09999 8 50467 BATTERIES PV 1220 001 09999 8/77100 50335 BATTERIES PV 1221 001 09989 8722100 50260 JULY PAGER SERVICE PV 1222 001 09999 8122100 4244 • Payment Amount 102620 TRI- COUNTY WATER COND BOTTLE WATER, COOLER RENTAL PV 1003 001 09999 8/22100 67272 -0700 Payment Amount 102624 UNITED BUILDING CENTERS NAILS, BRICK MOULD NAILS, BRICK MOULD FRIEZE MOULDING FRIEZE MOULDING SINKERS, KNIFE, WALL TIES FRIEZE MOULDING FASCIA, SOFFITS L -VENT FIR PLYWOOD NARROW HINGE • PV 1089 001 09999 8122100 98212 PV 1090 001 09999 6/22100 98106 PV 1115 001 09999 822100 98433 PD 1117 001 09999 8122100 14198 PV 1119 001 09999 &22100 99398 PV 1121 001 09999 6722100 98431 PV 1128 001 09999 8122100 98520 PV 1162 001 09999 8/22/00 98325 PV 1302 001 09999 8122100 97022 PV 1344 001 09999 8/22W %324 Payment Amount 27.58 96.27 185.54 46.80 46.80 544.29 637.89 182.12 76.76 78.76 106.45 386,60 832,69 76,69 76.69 16.26 31.30 152.30 27.90. 42.37 27,90 416.26 5.50 723 23.73 Dlacount Taken 102618 TOWN 8 COUNTRY TIRE 102619 TWO WAY COMM INC 102620 TRI-COUNTY WATER COND 102624 UNITED BUILDING CENTERS Bank Account 00002252 CASH R04570 CITY OF HUTCHINSON 822100 13:49:08 Creole Payment Gontrol Groups Pape 21 Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 8/22100 . ... Payee .. .... ..... Stub .. Document....... Due Invoice Payment Discount Number Nam / Ma ilin g Add ress Messa Ty Number Ibn Cc Date Number Amount Taken Payment Amount 694,95 102632 XEROX CORP COPIER LEASE PV 1019 001 09999 822100 587987933 283.75 102632 XEROX CORP JULY SERVICE PV 1074 001 09999 8122100 076541949 625.00 Payment Amount 908.75 102637 SEVEN WEST WASH & DRY 52 LBS PV 1185 001 09999 8122/00 3184 52.61 102637 SEVEN WEST WASH & DRY Payment Amount — 52.61 - -� - -� 102643 DIAMOND 5 CONSTRUCTION STUMP REMOVAL PV 1170 001 09999 &22100 20000608 256,00 102643 DIAMOND 5 CONSTRUCTION STUMP REMOVAL PV 1173 001 09999 8122100 20000801 1,308,12 Payment Amount 1,564,12 102647 DYNA SYSTEMS DRILL BITS, SILICONE PV 1153 001 09999 822/00 10233822 86.54 102647 DYNA SYSTEMS SCREWS, NUTS, CONNECTORS PV 1155 001 09999 8122100 10232206 218.14 Payment Amount 304.68 102650 NCL LAB SUPPLIES PV 1034 001 09999 822100 107240 202.10 102650 NCL Payment Amount 202.10 102653 MINNESOTA DEPT OF MOTOR TRAILER LICENSE PV 1280 001 09999 8122100 20000817 47.10 102653 MINNESOTA DEPT OF MOTOR VEHICLE VEHICLE Payment Amount 47.10 _ 102655 MODERN MAZDA VEHICLE TOW PV 1005 001 09999 8122100 4146 15.98 102655 MODERN MAZDA VEHICLE TOW PV 1006001 09999 8122100 4145 15.98 VEHICLE TOW PV 1007001 09999 8122100 4710 15,97 R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 812200 ... .. Payne ............. Stub Document.... .. Due Involce Number Name / MallIng Address Message Ty Number Inn Co Date Number VEHICLE TOW PV 1008 001 09999 812200 4148 Payment Amount 102656 PIONEER TRAFFIC STRIPE YELLOW 12/CS PV 1304 001 09999 822100 INV66937 Payment Amount 102696 HUTCHINSON, CITY OF LOTTERY PV 1330 001 09999 8/22100 LOTTERY Payment Amount 102698 DEVRIES, RANDY MEETING PV 1199 001 09999 822100 20000815 Payment Amount 102701 HENRY 8 ASSOCIATES 2000' METER WIRE Pv 1178 001 09999 822100 5115 Payment Amount 102706 STARKE, RANDY REIMB- EMERGENCY REPAIR EXPENSE 1127 001 09999 82200 20000727 Payment Amount 102726 ECOLAB PEST ELIM AUGUST SERVICE PV 962 001 09999 822100 6970846 Payment Amount 102734 JORGENSON, ALICE REFUND PLAINVIEW TOUR PV 951 001 09999 822100 20000801 Payment Amount 102762 SMITH, LES 8 LUCILLE REFUND PLAINVIEW TOUR PV 947 001 09999 8122100 20000801 8122100 13;49708 Page - 22 Payment Discount Amount Taken 15,98 63,91 665.64 665.64 576.50 576.50 102656 PIONEER 102696 HUTCHINSON, CITY OF 36.89 102698 OEVRIES, RANDY 36.89 262.34 262.34 274.50 — 274,50 40.79 40.79 40,00 40.00 80.00 102701 HENRY d ASSOCIATES 102706 STARKE, RANDY 102726 ECOLAB PEST ELIM 102734 JORGENSON, ALICE 102762 SMITH, LES 6 LUCILLE 0 Bank Account 00002252 CASH R04570 CITY OF HUTCHINSON 82.25 Create Payment Control Groups Bank Account 00002252 CASH 11423 82.25 Version LOG20001 102786 MEEKER COUNTY TREASURER 25.00 Originator CKRISHNAMO 119.50 1,219.50 Payment Instrument Check Payment 105.00 102853 MITCHELL, WILLIAM Pay Through Date 8122/00 _ _.. 240.00 40 .00 ..... . Payee .. - . .. .... . Stub .. Document. ...... Due Invoice Number Name / Mulling Address Message Ty Number Ilm Co Dale Number Payment Amount 102771 HUTCHINSON, CITY OF LID PAY 8111/00 PV 1301 001 09999 8/22100 PAYROLL 811 V00 PaymentAm nt 102772 TERMINAL SUPPLY CO KIT PV 1109 001 09999 8722100 52935 Payment Amount 102779 INDEPENDENT SCHOOL DIST. #423CUSTODIAN SERVICE PV 1293 001 09999 8/22100 1633 Payment Amount 102786 MEEKER COUNTY TREASURER NOTARY- MARILYN M SWANSON PV 1023 001 09999 8722100 20233975 Payment Amount 102787 MCLEOD COUNTY TREASURER JOINT PLAN -R BRASTRUMNARIAN68/ 1224 001 09999 8aMl) 104594 Payment Arnounl JOINT PLANS KNUTSON/PLAT -VARPV 1225 001 09999 6/22100 104591 Payment Amount 102853 MITCHELL, WILLIAM UMPIRE GAMES PV 1086 001 09999 8122100 200110803 UMPIRE GAMES PV 1088 001 09989 8/22/00 20000810 Payment Amount 102888 BURICH, HARRIET REFUND PLAINVIEW TOUR PV 946 001 09999 8122100 20000801 9 8122/00 13:49:08 Page- 23 Payment Discount Amount Taken _. 80.00 8,484.10 102771 HUTCHINSON, CITY OF 8,464.10 164.94 102772 TERMINAL SUPPLY CO 164.94 82.25 102779 INDEPENDENT SCHOOL DIST. 11423 82.25 25,00 102786 MEEKER COUNTY TREASURER 25.00 119.50 102787 MCLEOD COUNTY TREASURER 119.50 1,219.50 102787 MCLEOD COUNTY TREASURER 1,219.50 105.00 102853 MITCHELL, WILLIAM 135.00 _ _.. 240.00 40 .00 102888 BURICH, HARRIET R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Nu mber Amount Taken 40.0 Version LOG20001 102893 ASSOCIATION OF TRAINING OFFICERS OriOlnnlor CKRISHNAMO 1,342.97 102895 WILSONS NURSERY INC 308.85 Payment Instrument Chack Payment 3,405.87 Pay Through Date 812210 363.59 102898 BAILEY NURSERIES 2,217.73 ... .. .. Payee ............. . Stub .. Document.. _ ... Due 102905 OTTO, LYLA Number Nama / Meiling Address Messa Ty Number Itrn Go Dale 40.0 80.00 102918 NEMITZ. LILLIAN Payment Amount 102893 ASSOCIATION OF TRAINING SUPERVISING FIELD TRAINING PV 959 001 09999 8/22/00 2099 OFFICERS Payment Amount 102895 WILSONS NURSERY INC DOGWOOD, POPLAR, ASH PV 1336 01 0999 8/2210 971 OAK TREES REBILLED PD 1337 001 09999 88210 1504 ASPEN, JUNIPER PV 1338 001 09999 8/2710 673 TREES PV 1339 001 09999 8/22100 1498 Payment Amount 102898 BAILEY NURSERIES GINKGO GOLD PV 1334 001 09999 8122/0 649531 TREES P/ 1335 001 09999 8/72/0 633828 Payment Amount 102905 OTTO. LYLA REFUND PLAINVIEW TOUR PV 950 01 09999 8122/0 2000801 Payment Amount 102917 KENNING, RUTH REFUND PLAINNEW TOUR PV 949 001 09999 8/22/00 2000801 Payment Amount 102918 NEMITZ, LILLIAN REFUND PLAINVIEW TOUR PV 953 001 09999 8122/00 2000801 Payment Amount 102947 PARSONS, EBBA REFUND PLAINVIEW TOUR PV 948 01 09999 8722/00 2000801 8122100 13:49:08 Page- 24 Invoice Payment Dlscoant Nu mber Amount Taken 40.0 175.00 102893 ASSOCIATION OF TRAINING OFFICERS — — 175,0 1,342.97 102895 WILSONS NURSERY INC 308.85 1,03600 3,405.87 5,475.99 363.59 102898 BAILEY NURSERIES 2,217.73 2,581.32 40.0 102905 OTTO, LYLA 40.00 40.00 102917 KENNING, RUTH 40.0 80.00 102918 NEMITZ. LILLIAN 80.0 40,0 102947 PARSONS. EBBA 0 Bank Account 00002252 CASH R04570 CITY OF HUTCHINSON 8/22100 13:49:08 Create Payment Control Groups Page - 25 Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 8/22100 ...... .. Payee .. . . ....... . . Stub .. Document. .... . Due Invoke Payment Discount Number Name / Mailing Address Mess age Ty Number Ion Co Date - Number - -- Amount Taken - Payment Amount 40.00 102963 GENERAL REPAIR SERVICE GEAR OIL PV 1099 001 09999 822100 59073 107.32 102963 GENERAL REPAIR SERVICE Payment Amount 107.32 103014 COI OFFICE PRODUCTS LTD TOWELS PV 1044 001 09999 8!22/00 24122 61.34 103014 CDI OFFICE PRODUCTS LTD GLOVES PV 1045 001 09999 1122/l10 23659 -1 87.50 GLOVES, DUSTER, BINDERS PV 1046 001 09999 8722100 23659 87.06 CALCULATOR PV 1047 001 09999 8122!00 22120 -2 58.66 TOWELS PV 1048 001 09999 8/22100 22849 54.95 RECEIPT BOOK PV 1049 001 09999 &22100 22824 37.59 BINDINGS PV 1076 001 09999 8122/00 22949 21.30 Payment Anwunl . 408.40 103046 MCLEOD COUNTY RECORDER FILING FEES /JULY PV 1022 001 09999 8722100 20000804 175.50 103046 MCLEOD COUNTY RECORDER Payment Amount 175.50 _�- 103051 INFRATECH SEALED JOINTS PV 1340 D01 09999 8!22100 1056 5,166,00 103051 INFRATECH Payment Amount 5,166.00 103055 SUPERIOR FORD INC 2000 FORD CROWN VIC PV 1134 001 09999 812200 13547 20,942.00 103055 SUPERIOR FORD INC Payment Amount 20,942.00 103068 WRIGHT. LEE UMPIRE GAMES PV 1154 001 09999 8122/00 20000809 324.00 103068 WRIGHT, LEE Payment Amount 324.170 103070 MINNESOTA COUNTY ATTORNEYS12 REG -DWI TRAFFIC SAFETY PV 1294001 09999 11 20000816 180.00 103070 MINNESOTA COUNTY R04570 CITY OF HUTCHINSON 822100 134908 Create Payment Control Groups Page - 26 Bank Account 00002252 CASH Verslon LOG20001 Originator CKRISHNAMO Payment InsWment Check Payment Pay Through Date 822100 ..... . Payee .............. Stub .. Document. ...... Due Irrvofce Payment Olsmunl Number Name / Mailing Address Message Ty Number Ibn Go Dale Number - A nt mou T — ASSC ATTORNEYS ASSC Payment Amount 180.00 103075 REINSEL, DAPHNE REFUND - CANCELLED GYMNASTIC,9 1156 001 09999 0/22100 20000814 8.00 103075 REINSEL, DAPHNE Payment Ammnl 8.00 103079 ICE SKATING INSTITUTE OF FREESTYLE PATCHES PV 1192 001 09999 822/00 11350 23.13 103079 ICE SKATING INSTITUTE OF AMERICA AMERICA Payment Amount -- 23.13 103094 SUBWAY SANDWICHES, COOKIE, DRINKS PV 1141 001 09999 &22100 20000718 24.39 103094 SUBWAY Payment Amount 24,39 103099 HUTCHINSON, CITY OF JULY WATERISEWER PV 941001 09999 822/00 20000731 77.99 103099 HUTCHINSON, CITY OF JULY WATER/SEWER PV 1165 001 09999 8/22100 20DO0731A 328.04 JULY WATER/SEWER PV 1167001 09989 &22/00 20000731B 6.94 Payment Amount 412.97 103100 CARTER, RON SAFETY BOOTS RON CARTER PV 1306 001 09999 8122100 270800 44,99 103100 CARTER, RON Payment Amount 44.99 103116 SOUTHERN MINNESOTA MISC DEMO PV 1345 001 09999 822/00 74799MB 4,398.64 103116 SOUTHERN MINNESOTA CONSTRUCTION CO CONSTRUCTION CO Payment Amount 4,398.64 103171 IMPERIAL PORTA THRONES UNIT RENTAUJULY PV 1143001 09999 &22100 4594 54.30 103171 IMPERIAL PORTA THRONES • UNIT RENTAUJULY PV 1144 001 09999 &221' 590 54.30 Bank Account 00002252 CASH R04570 CITY OF HUTCHINSON Create Payment ConVOI Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 8722100 .... .. Payee Stub .. Document .. ... Due Invoice Number Name I Ma8ing Address Message _ Ty Number Ilm Co Date Number UNIT RENTALIJULY PV 1146 001 09999 8!22100 4591 UNIT RENTALIJULY PV 1147 001 09999 8122100 4593 4 UNITS PV 1193 001 09999 8/22100 4040 SCHOOL BALL FIELDS PV 1313 001 09999 8122100 4042 Payment Amount 103191 EVESLAGE, JOE PARK ROUNDS PV 1084 001 09999 8122100 20000807 Payment Amount 103210 USA BLUE BOOK MATERIALS PV 1271 001 09999 8122100 361077 REPLACEMENT NET PV 1272 001 09999 8/22/00 359518 Payment Amount 103240 HEMMAH, KATHY MOVIE RENTAL PV 1312 001 09999 8122100 20000818 Payment Amount 103246 HUTCHINSON, CITY OF JUNE HATS FUEL PV 1227 001 08999 8122100 20000630 Payment Amount 103292 BOICH, ARNIE SP P15791 REFUND PV 1343 001 03999 822100 20000816 Payment Am nt 103520 INTERSTATE BATTERIES BATTERIES PV 1102 001 09999 822100 20006479 Paymenl Amount 103693 ENGWALL, JEANNE REFUND - CANCELLED FOOTBALL PV 1157 001 09999 822/00 20000814 0 8121/00 13:49:08 Page - 27 Payment Discount Amount Taken 37.80 54.30 21020 54.30 465,20 21.00 21.00 182.15 36.16 218.31 103191 EVESLAGE, JOE 103210 USA BLUE BOOK 2.33 _ 103240 HEMMAH, KATHY 2.33 6,809.72 6,609.72 30.50 30.50 153.20 153.20 30.00 103246 HUTCHINSON, CITY OF 103292 BOICH, ARNIE 103520 INTERSTATE BATTERIES 103693 ENGWALL, JEANNE R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH 67.41 6.28 Version LOG20001 24.00 104149 RIVER VALLEY TRUCK Odglnator CKRISHNAMO 24.00 Payment Instrument Check Payment Pay Through Date 812200 ...... .. Payee .............. Stub .. Documenl....... Due Number Name / Mailing Address Message Ty Number Itm Go Date � Payment Arnwml 103870 WEST GROUP MN STATUTES ANNOTATED PV 1075 001 09999 8!22100 48416788 Payment Amount 103872 HARRIS COMPANIES TEST RPZ PV 1103 001 09999 8/22100 73766 JULY SERVICE PV 1151 001 09999 8122/00 73882 Payment Anwunt 104044 CZMOWSKI, CHAD VOLLEYBALL REFUND PV 1174 001 09999 8/22/00 247480 Payment Am ml 104137 FASTENAL COMPANY HARDWARE PV 1092 001 09909 8/22/00 HHMN6399 SWIVEL PV 1093 001 09999 8/22/00 HHMN6592 GLOVES PV 1094 001 09999 8/22/00 HMN6520 Payment Amount 104149 RIVER VALLEY TRUCK CENTERS MUD FLAP PV 1273 001 09999 8122/00 3202210021 Payment Amount 104269 NORTHERN POWER PRODUCTS CARB PV 1087 001 09999 8122100 108860 STARTER, FLYWHEEL GEAR PV 1130 001 09999 8!7!/00 108743 Payment Amount 104355 CORPORATE EXPRESS CLIPBOARDS PV 1297 001 09 8/22100 537828361 • • 8/22100 13:49:08 Page- 28 Invoice Payment Dlscount Number Amount Taken 30,00 311.25 103870 WEST GROUP 311.25 135.00 103872 HARRIS COMPANIES 45671 59171 — 20.00 104044 CZMOWSKI, CHAD 2000 , 49.68 104137 FASTENAL COMPANY 67.41 6.28 123,37 24.00 104149 RIVER VALLEY TRUCK CENTERS 24.00 236,93 104269 NORTHERN POWER PRODUCT 271.98 508.91 32.15 104355 CORPORATE EXPRESS • Bank Aa nt 00002252 CASH R04570 CITY OF HUTCHINSON Originator Create Payment Control Groups Bank Aa nt 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Date 8/22100 _ . ... .. Payee ... ........ . . Stub .. Document. ...... Due Invoice Number Name / Address M essage Ty Number Ilm Co Date - - -- Number 144.79 102.38 Payment Amount 104377 CUSTOM PRODUCTS 8 SERVICES REPAIR SUPPLIES PV 1118 001 09999 822/00 17865 104448 GULF STATE DISTRBUTORS 78.00 Payment Amount 104458 RISC 104433 DOUBLETREE PARK PLACE HOTELLODGING -M HAMMOND- JOHNSON PV 1223 001 09999 822/00 20000719 223.67 32.50 Payment Amount 32.50 104448 GULF STATE DISTRBUTORS SAFARI HOLSTER PV 1275 001 09999 822100 2837MS Payment Artwunl 104458 RISC CONFINED SPACE/INSTR T KEENAWV 1061 001 09999 822100 2112 Payment Amounl 104469 CZECH, RANDY EMPLOYEE SNACK SALES PV 1333 001 09999 022/00 20000819 Payment Amount 104668 ROCK, CHRISTIE MILEAGE PV 1168 001 09999 827100 2000080400 Payment Amount 1047&4 CMI INC MOUTHPIECES PV 95700109999 8/27100 696147 Payment Amount 104787 MNAPA REG- J,WISCHNACK PV 1315001 09999 8122100 20000822 i 8/22/00 13:49:08 Page- 29 Payment Discount Am ount Taken 32.15 144.79 104377 CUSTOM PRODUCTS 8 SERVICES 144.79 102.38 104433 DOUBLETREE PARK PLACE HOTEL 102.38 78.00 104448 GULF STATE DISTRBUTORS 78.00 495.00 104458 RISC 495,00 223.67 104469 CZECH. RANDY 223.67 32.50 104668 ROCK, CHRISTIE 32.50 55.78 104784 CMI INC 55.78 150.00 104787 MNAPA RNS70 CITY OF HUTCHINSON Create Payment Control Croups Bank Account 00002252 CASH Amount Taken 150.00 Version LOG20001 480.00 Onginalor CKRISHNAMO 64,044,00 276.99 Payment Instrument Check Payment 24.00 105027 INGLE, DENNIS Pay Through Data 8122100 22,026.84 105064 SPRUCE RIDGE LANDFILL 22,026.84 ...... .. Payee ........... Stub .. Document, .... Due Invoice Number Name 1 Melling Address Message Ty Number 8m Co Date Number REG- H.KREFT PV 1317 001 09999 8/71100 2D000822A REG- C.ROCK PV 1320 001 09999 8/22/00 200008228 Payment Amount 104852 MCC INC ESTIMATE X11 BIOSOLIDS PV 1140 001 09999 8/71100 IN -00103 Payment Amount 104925 DPC INDUSTRIES SULFUR DIOXIDE PV 1051 001 09999 8/22100 7000- 1364124 Payment Annunt 105027 INGLE, DENNIS REFUND -CLASS CANCELLED PV 1081 001 09999 M2100 20001X 801 Payment Amount 105064 SPRUCE RIDGE LANDFILL JULY CHARGES PV 968 001 09999 6122/00 1706-0000134 Payment Amount 105122 WASTE MANAGEMENT AUGUST SERVICE PV 1111 001 09999 8/22100 1593-0044411 JULY SERVICE PV 1112 001 09999 802/00 1593-0040542 JUNE SERVICE PV 1114 001 09999 8121/00 1593-0033299 OFFICE PAPER RECYCLING 2 MONTIN 1341 001 09999 8/22/00 1593-0044253 AUGUST SERVICE PV 1342001 09999 &22/00 1593 -0044326 Payment Amount 105140 MARSHALL CONCRETE PRODUCTS20CKFACE PART PV 970 001 09999 8122100 68884 12XBX8 112 SES MO PV 971 001 09999 8122/00 69031 MORTAR MIX, LOAD CHARGE, COILPV 972 001 09999 8/22/00 69129 8 1149;08 Page- 30 Payment Discount Amount Taken 150.00 180.00 480.00 64,044,00 104852 MCC INC 64,044,00 276.99 104925 DPC INDUSTRIES 276.99 24.00 105027 INGLE, DENNIS 24.00 22,026.84 105064 SPRUCE RIDGE LANDFILL 22,026.84 31.59 105122 WASTE MANAGEMENT 31.59 31.59 18.30 1,793.60 1,906.67 59.49 105140 MARSHALL CONCRETE PRODUCTS 5.58 216.67 Bank Acmunl 00002252 CASH R04570 CITY OF HUTCHINSON 8/22700 13:49:08 Create Payment Control Groups Page - 31 Bank Acmunl 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Dale 8122/I70 ...... .. Payee ....... ...... Stub - Document..... Due Im,olce Payment Discount Number Name I Mailing Address Message Ty Number Ilm Co Dale Number Amount Taken MATERIALS PV 973 001 09999 &22100 68883 385.62 Payment Amount 667.36 105154 KILIAN, ERIC TRAVEL EXPENSES PV 1305 001 09999 8/22/00 20000807 65.95 105154 KILIAN, ERIC Payment Amount 65.95 105156 SITZ, HAZEL REFUND PLAINVIEW TOUR PV 952 001 09999 8127!00 20000801 40.00 - 105156 SITZ, HAZEL Payment Amount 40.00 105157 MINNESOTA SHREDDING SHREDDING SERVICE PV 95400108999 8722100 2526332 54.95 105157 MINNESOTA SHREDDING Payment Amount - 54.95 - - 105161 HUTCHINSON UTILITIES JULY /AUG UTILITIES PV 1284 001 1X9999 8/22100 20000814 17,393,94 105161 HUTCHINSON UTILITIES Payment Amount 17,393.94 105165 BILOTTA, EVONNE INTERPRETING SERVICE PV 1194 001 09999 8/22100 28 325.00 105165 BILOTTA, EVONNE Payment Amount 325.00 105183 RICE LAKE CONTRACTING BIOSOLIDS M3 PV 1327 001 09999 8/27J00 APRIL 93 142,20020 105183 RICE LAKE CONTRACTING Payment Amount 142,200.20 105204 NORTH STAR ICE 41 201bs ke bags PV 1236 001 09999 &22/00 5130 98.40 105204 NORTH STAR ICE Payment Arrlounl 98.40 105227 BOLLER. ALICE 8 FRANKLIN REFUND PLAINVIEW TOUR PV 1201 001 09999 8/22100 200008016 40.00 105227 BOLLER, ALICE 8 FRANKLIN R04570 CITY OF HUTCHINSON Create Payment Control Groups Bank Account 00002252 CASH Version LOG20001 Originator CKRISHNAMO Payment Instrument Check Payment Pay Through Dal. 8!22/00 . .. ... . . Payee .. ..... . . . .... Stub .. Document.. .. .. Due Invoice Payment Discount Number Name I Mailing Address Me Ty Number Itrn Co Dale Number Amount Taken Payment Amount 40.00 105228 PETERSON, GLORIA REFUND PLAINVIEW TOUR PV 945 001 09999 822100 20000801 40.00 Payment Amount 40.00 105229 KIRCHOFF, MARGIE REFUND PLAINVIEW TOUR PV 944 W1 09999 822100 20000801 40.00 Payment Amount 40.00 105230 DE MEYER, AGNES REFUND PLAINVIEW TOUR PV 1202 001 09999 822/00 20000801 40.00 Payment Amount 40.00 105231 VINCENT, ADELINE REFUND PLAINVIEW TOUR PV 1203 001 09999 8/22/00 20000801 40.00 Payment Amount 40.00 105232 RASMUSSEN, MAVIS REFUND PLAINVIEW TOUR PV 1204 001 09999 W22/00 20000801 40.00 Payment Amounl 40.00 105233 SIMON, LUELLA REFUND PLAINVIEW TOUR PV 1205 001 09999 822/130 20000801 40.00 Payment Amount 40.00 105234 ENGLEMANN, ESTHER REFUND PLAINVIEW TOUR PV 1206 001 09999 822/00 20000801 40.00 Payment Amount 40.00 105235 JOHNSON, DONNA 8 MERRILL REFUND PLAINVIEW TOUR PV 1207 001 09999 8/22W 20000801 80.00 Payment Amount 80.00 &22100 13:49:08 Page- 32 105228 PETERSON, GLORIA 105229 KIRCHOFF, MARGIE 105230 DE MEYER, AGNES 105231 VINCENT, ADELINE 105232 RASMUSSEN, MAVIS 105233 SIMON, LUELLA 105234 ENGLEMANN, ESTHER 105235 JOHNSON, DONNA 8 MERRILL R04570 CITY OF HUTCHINSON 8/27/00 13:49:08 Creole Payment Control Groups Palls - 33 Bank Account 00002252 CASH Version LOG20001 Onginalor CKRISHNAMO Payment Instrument Check Payment Pay Through Dale 8/22100 . _ .. .. Payee ............. Stub .. Document. ...... Due Invoke Payment Discount Number _ Name /MailiN Add ress _ Me ssage Ty Number In Co Date _Num A _ _ Take 105236 SCHRAMM, VIOLET REFUND PLAINVIEW TOUR PV 1208 001 09999 8!22/00 20000801 40.00 105236 SCHRAMM, VIOLET Payment Amalnt 40.00 105237 CROWELL, JACQUELINE REFUND PLAINVIEW TOUR PV 1209 001 09999 8122/00 20000801 40,00 105237 CROWELL, JACQUELINE Payment Amount 40,00 - 105238 BETKER, DONNA REFUND PLAINVIEW TOUR PV 1210 001 09989 8/22/00 20000801 40.00 105238 BETKER, DONNA Payment Amount 40.00 105239 RUNKE, LAURIE ARCHERY BALES PV 1215 001 09999 8/22100 653654 65.00 105239 RUNKE, LAURIE Payment Amount 85.00 105240 NECAS, DEANNA REFUND - CANCEL SWIM LESSONS PV 1211 001 09999 8/22100 20000801 24.00 105240 NECAS, DEANNA Payment Amount 24.00 105241 CARLSON, STEVE REFUND - CANCELLED ADVEN CAMFPV 1212 001 09999 81221W 48042 25.00 105241 CARLSON, STEVE Payment Amount 25.00 105242 OTTO, DORENE REFUND.SUPV MUSEUM TRIP PV 1213 001 09998 B/2'L00 20000814 26.00 105242 OTTO, DORENE Payment Amount 26.00 105243 ZELLMANN, DEB REFUND - CANCELLED ADVEN CAMFPV 1214 001 09999 8/22700 47318 23.00 105243 ZELLMANN, DEB Payment Amount 23.00 105244 BRELJE, JEFF REFUND WATER BILL PV 1200 001 09999 87000 20000809 41.27 105244 BRELJE, JEFF R04570 CITY OF HUTCHINSON Create Peymamt Control Groups Bank Account 00002252 CASH Amount Taken -- Version LOG20001 48.05 105245 KLEMP WISCHNACK, JULIE Originator CKRISHNAMO 62.65 105246 CABELA'S PROMOTIONS Payment Instrument Check Payment 7,686.11 105247 BERTS TRUCK EQUIPMENT Pay Through Date 822100 96.06 105248 US WOOD PRODUCTS ...... .. Payee ........ ..... Stub 74,49 Document. ...... Due Number Nam / Mailing Address Message Ty Nu mber Tar Co Date CENTER 2,300.00 Payment Amaral 105245 KLEMP WISCHNACK, JULIE REIMB -MEALS PV 1234 001 09990 8/22100 20000810 30.00 105254 BLOCK, KATHY 30.00 Payment Amount 105246 CARELA'S PROMOTIONS UNIFORMS PV 1233 001 09999 8122/00 314488 Payment Amount 105247 BERTS TRUCK EQUIPMENT FLATBED TRUCK PV 1231 001 09999 8122100 57904 Payment Amount 105248 US WOOD PRODUCTS TABLE REPAIRS PV 1232 001 09999 8/22100 21101 -24 Payment Amount 105250 U.S. STRIPER CO BIKE LANE SYMBOL PV 1277 001 09999 8/22100 20000817 Payment Amount 105252 ANDERSON'S DECORATING CENTEEO DOWN ON AWNING INSTALL PV 1288 001 09999 822100 20000809 Payment Amount 105253 CARLSON, JON REFUND GYM RENTAL PD TWICE PV 1279 001 09999 822/00 4893 Payment Amount 105254 BLOCK, KATHY REFUND - COACHING TACKLE FTBAIBV 1281 001 09999 8122100 49119 Payment Amount Invoke Number 8/22/170 1349:08 Page- 34 Payment Dlhc unt Amount Taken -- 41.27 48.05 105245 KLEMP WISCHNACK, JULIE 48.05 62.65 105246 CABELA'S PROMOTIONS 62.65 7,686.11 105247 BERTS TRUCK EQUIPMENT 7,686.11 — 96.06 105248 US WOOD PRODUCTS 96.06 74,49 105250 U.S. STRIPER CO 74.49 2,300.00 105252 ANDERSON'S DECORATING CENTER 2,300.00 28.00 105253 CARLSON, JON 28.00 30.00 105254 BLOCK, KATHY 30.00 • Bank Account 00002252 CASH R04570 CITY OF HUTCHINSON 8,000.00 Create Payment Control Groups Bank Account 00002252 CASH Ar unt Taken 8,000.00 Vardar LOG20001 INC 8,000.00 - Originator CKRISHNAMO 283.49 637.02 Payment Instrument Check Payment 67,350,00 105258 WILKENS INDUSTRIES Pay Through Dale 812200 24.00 105259 ALLVIEW INC 24.00 ...... .. Payee ........ ... . Stub 105260 SUPER 8 MOTEL Document. ...... Due Invoke Number Name /Marling Address Mes sage Ty Number Itm Co Dale Number 105255 LOADING DOCK SPECIALISTS INC DOCK LEVELER PV 1289 001 09999 8/22100 1754 Payment Amount 105256 PAAPE DISTRIBUTING CO A1R CONPRESSOR PV 1290 001 09999 8122100 26783 Payment Amount 105257 TNEMEC COMPANY INC H -B EPDXOLINE PV 1300 001 09999 812200 10098093 Payment Amount 105258 WILKENS INDUSTRIES LOAD RUNNER, WHEELS PV 1291 001 09999 8/22/00 2800 Payment Amount 105259 ALLVIEW INC SHINGLES PV 1282 001 09999 8/22/00 4631 PaymentAmounl 105260 SUPER 8 MOTEL LODGING -TOM GIFFERSON PV 1292 001 09999 8/22100 20000717 Payment Amount 105261 HABILITATIVE SERVICES INC REFUND- ADAPTIVE REC ACTIVITY PV 1283 001 09999 812200 20000811 Payment Amount Total Amount to be Processed Total Number of Payments to be Processed 8/2200 13:49'.08 Page- 35 Payment Dlscount Ar unt Taken 8,000.00 105255 LOADING DOCK SPECIALISTS INC 8,000.00 - 283.49 105256 PAAPE DISTRIBUTING CO 283.49 637.02 105257 TNEMEC COMPANY INC -- 637.02 - — —� -- 67,350,00 105258 WILKENS INDUSTRIES 67,350.00 24.00 105259 ALLVIEW INC 24.00 350.40 105260 SUPER 8 MOTEL 350 40 30.00 105261 HABILITATWE SERVICES INC 30.00 659,787.77 237 R55CKREG CITY OF HL IINSON Council Check Register Check No Dale Amount V endo r _Fxp _Doc No Inv No 99392 8/17100 101876 AETNA VARIABLE LIFE ASS. CO. 570.00 PE 814100 871 20000811 570.00 99393 8/17100 105209 ALBRECHT, TIMOTHY R. & REBECCA 542,0 FEE STREET 889 20000807 542.00 99394 8117100 105209 ALBRECHT, TIMOTHY R. & REBECCA 2,400.00 AI TEMP /SAN/STORM SEWER ESTk891 20000808B 2,400.00 99395 8117100 105209 ALBRECHT, TIMOTHY R. & REBECCA 4,779 177 PERM/SAN/STORM SEWER EST840 20000808A 4,779.00 99396 8117/00 101919 AMERICAN FAMILY INS CO. 27.88 PE 8/4100 877 20000811 27,88 99397 8/17/00 101875 GREAT WEST LIFE INS. CO. 300.0 PE 814100 872 20000811 300,00 99398 8117100 101872 H.R.L.A.P.R. 213.13 PE 814/00 878 20000811 213.13 99399 8/17100 105226 HENNEPIN COUNTY COURT ADMIN 118.00 BAIL MONEY- KRISTA LYNN KARG 912 20000805 118, DO 99400 8/17100 105213 HOUK, GALEN D. & K. PAMELA 1,929 PARCEL F- PERM/SAWSTORM/SEWE63 20000808 1,929.00 99401 8/17100 105213 HOUK, GALEN D. & K. PAMELA 3,000.00 PARCEL F- REMAINDER DAMAGES 905 200008088 3,000.00 99402 8/17/00 105213 HOUK, GALEN D. & K. PAMELA 8122. •13:37:44 Page- 1 Account Desc Account No -- — - Business UnN 9995.2036 ACCRUED DEFERRED COMP PAYROLL FUND B/S 9364.7010 LAND 9364.7010 LAND 9364.7010 LAND 2000 IMPROV CONSTRUCTION E 20001MPROV CONSTRUCTION E 20001MPROV CONSTRUCTION 9995.2038 ACCRUED LIFE INSURANCE PAYROLL FUND B/S 9995.2036 ACCRUED DEFERRED COMP PAYROLL FUND B/S 9995.2036 ACCRUED DEFERRED COMP PAYROLL FUND BIS 11714730 OTHER REVENUES 9364,7010 LAND 9364.7010 LAND POLICE ADMINISTRATION 20001MPROV CONSTRUCTION 20001MPROV CONSTRUCTION E R55CKREG 1,861,07 PE 814/00 CITY OF HUTCHINSON 20000811 9995.2244 DUE TO EMPLOYEE INSURANCE PAYROLL FUND B/3 1,861.07 Council Check Register 99406 8117/00 Account Descdplbn Check No Dale Amo Vendor Explan Doc No Inv No Account No 124.62 1,950.00 882 20000811 PARCEL F- TEMP /SAWSTORM/SEWER4 2D000808A 9364.7010 LAND 1,950.00 99403 8/17/00 99407 102541 HUTCHINSON TELEPHONE CO 101873 ICMA RETIREMENT TRUST 9.11 AUGUST SERVICE 887 234-4495 1825.6310 COMMUNICATIONS PE 814100 13208 20000811 9995.2036 AUGUST SERVICE 888 587 -6564 1825.6310 COMMUNICATIONS 2,238.46 141.19 99404 8117100 8117/00 101869 HUTCHINSON, CITY OF MCLEOD COUNTY COURT ADMINISTRA 7850 — - FISH 8 GAME TO STATE 869 20000814 1114,4730 OTHER REVENUES 913 20000805 78.50 OTHER REVENUES POLICE ADMINISTRATION 740.00 99405 8/17100 102633 HUTCHINSON, CITY OF 99409 Bf22/00 13:37:44 Page- 2 Business Unit 20001MPROV CONSTRUCTION SENIOR CITIZENS CENTER SENIOR CITIZENS CENTER FISH d GAME 1,861,07 PE 814/00 881 20000811 9995.2244 DUE TO EMPLOYEE INSURANCE PAYROLL FUND B/3 1,861.07 99406 8117/00 102635 HUTCHINSON, CITY OF 124.62 PE 8/4/00 882 20000811 9995.2244 DUE TO EMPLOYEE INSURANCE PAYROLL FUND BIS 124.52 99407 8117100 101873 ICMA RETIREMENT TRUST 2,238.46 PE 814100 870 20000811 9995.2036 ACCRUED DEFERRED COMP PAYROLL FUND BIS 2,238.46 99405 8117/00 102489 MCLEOD COUNTY COURT ADMINISTRA — - 74 0,00 — BAIL MONEY-SEE ATTACHED 913 20000805 1171.4730 OTHER REVENUES POLICE ADMINISTRATION 740.00 99409 8117100 102449 MINNESOTA CHILD SUPPORT PAYMEN 162.89 PE 814100 880 20000811 9995.2040 ACCRUED MAND. CHILD SUPPORT PAYROLL FUND BIS 162.89 99410 &17100 101826 MINNESOTA DEPT OF NATURAL RESO 802.00 DNR FEES TO STATE 868 20000814 11114730 OTHER REVENUES DNR REVENUE 802.00 99411 5117100 101914 NCPERS LIFE INS. 132,00 PE &4/00 876 20000811 9995.2038 ACCRUED LIFE INSURANCE PAYROLL FUND BIS 132.00 99412 8117100 102658 PERA- D.C.P. • 0 0 Account Description Account NO -- 9995,2243 DUE TO PERA- D.C.P. 9995,2241 DUE TO OTHER -PERA 8/22.1337'.44 Page - 3 Business Unll PAYROLL FUND B/S PAYROLL FUND B/S 9995.2036 ACCRUED DEFERRED COMP PAYROLL FUND B/S 9995.2036 ACCRUED DEFERRED COMP PAYROLL FUND B/S 9995.2241 DUE TO OTHER-PERA PAYROLL FUND B/S 9995.2241 DUE TO OTHER -PERA PAYROLL FUND B/S 3000.6810 COST OF SALES- LIQUOR LIQUOR OPERATIONS 3000.6811 COST OF SALES -WINE LIQUOR OPERATIONS 9364.7010 LAND 20001MPROV CONSTRUCTION E 9364.7010 LAND 2000 IMPROV CONSTRUCTION E 9364.7010 LAND 20OO IMPROV CONSTRUCTION E 9364.7010 LAND 2000 IMPROV CONSTRUCTION E 9364 7010 LAND 2000 IMPROV CONSTRUCTION E CITY OF Hu. — HINSON R55CKREG Council Check Register Check No Dale Amount Vendor Explanation Doc No Inv No — -- 26.01 PE 8/4/00 885 20000811 26.01 PE 8/4/00 886 20000811A 52.02 99413 8/17100 101877 PRUDENTIAL 75.00 PE 814/00 873 20000811 75.00 99414 8!17/00 102096 PRUDENTIAL MUTUAL FUNDS 30.00 PE 8/4/00 874 20000811 30.00 99415 8117100 102615 PUBLIC EMPLOYEES 7,904.17 PE 814100 883 20000811 9,654.67 PE 8 14100 884 20000811A 17,558.84 99416 8/17100 102052 QUALITY WINE & SPIRITS CO. 1,371.34 AUGUST LIQUOR 914 864176 432 AUGUST WINE 914 864176 1,803.43 99417 8/17/00 103701 REED, MARK D 8 KAKI L. 1,891.00 PARCEL E- PERMISAWSTORM/SEWBRO 20000808 1,891.00 99418 8/17/00 103701 REED, MARK D & KARI L. 3,660.00 PARCEL E- REMAINDER DAMAGES 902 20000808B 3.660.00 99419 8117100 103701 REED, MARK D 8 KARI L. 1,000. PARCEL E -TEMP SAWSTORM/SEWER1 20OODBOBA 1,000.00 99420 8/17100 105212 RIEWER, RODNEY J. & ANN M, 656.00 PARCEL D- PERM/SANBTORM/SEWBR7 20000808 656.00 99421 8117100 105212 RIEWER, RODNEY J. & ANN M_ 1,430.00 PARCEL G- TEMP /SAN/STORMISEW19R7 20000808D 1.430.00 Account Description Account NO -- 9995,2243 DUE TO PERA- D.C.P. 9995,2241 DUE TO OTHER -PERA 8/22.1337'.44 Page - 3 Business Unll PAYROLL FUND B/S PAYROLL FUND B/S 9995.2036 ACCRUED DEFERRED COMP PAYROLL FUND B/S 9995.2036 ACCRUED DEFERRED COMP PAYROLL FUND B/S 9995.2241 DUE TO OTHER-PERA PAYROLL FUND B/S 9995.2241 DUE TO OTHER -PERA PAYROLL FUND B/S 3000.6810 COST OF SALES- LIQUOR LIQUOR OPERATIONS 3000.6811 COST OF SALES -WINE LIQUOR OPERATIONS 9364.7010 LAND 20001MPROV CONSTRUCTION E 9364.7010 LAND 2000 IMPROV CONSTRUCTION E 9364.7010 LAND 20OO IMPROV CONSTRUCTION E 9364.7010 LAND 2000 IMPROV CONSTRUCTION E 9364 7010 LAND 2000 IMPROV CONSTRUCTION E R65CKREG CITY OF HUTCHINSON 8122100 13:37'44 Council Check RegLster Page - 4 Account Desulptlon Check No Date Amount Vendor Explanat Doc No Inv No Amount No — - - Business Unit 99422 8117100 105212 RIEWER, RODNEY J. & ANN M. 2,850.00 PARCEL G- PERMISAN /STORM/SEWSM 200008080 93647010 LAND 2000 IMPROV CONSTRUCTION E 2,850.00 99423 8/17/00 105212 RIEWER, RODNEY J. & ANN M. 3,490.00 PARCEL D- REMAINDER DAMAGES/ 899 2000OB08B 9364.7010 LAND 2000 IMPROV CONSTRUCTION E 3,490.00 99424 8/17/00 105212 RIEWER, RODNEY J. & ANN M. 1,000.00 PARCEL D- TEMPISAWSTORMISEW®8 2000080RA 9364.7010 LAND 2000 IMPROV CONSTRUCTION E 000.00 99425 8/17/00 105210 SCHMIDT, CHARLES O. & PATRICIA 1,853.00 PARCEL B- PERM/SAN /STORM SEWE92 20000808 9364 7010 LAND 2000 IMPROV CONSTRUCTION E 1,853.00 99426 8117100 105210 SCHMIDT, CHARLES 0. & PATRICIA 1,050.0 PARCEL 13- TEMP/3ANSTORM SEW ®3 20000808A 9364.7010 LAND 2000 IMPROV CONSTRUCTION E 1,050.00 99427 8117100 105210 SCHMIDT, CHARLES O, & PATRICIA 3,075.00 PARCEL B- REMAINDER DAMAGES 894 200008088 9364,7010 LAND 2000 IMPROV CONSTRUCTION E 3,075.00 99428 8/17100 105214 SHIMEK, NORBERT ESTATE OF 4,307. D0 PARCEL2IPLAT7 INTERIM PYMT 908 20000808 9364.7010 LAND 2000 IMPROV CONSTRUCTION E 4.307 DO 99429 8/17100 105215 SIR, DONALD F. & HAZEL M. 42,458.137 PARCEL3 1PLAT7 EDMONTON AVE F® 20000808 9364.7010 LAND 2000 IMPROV CONSTRUCTION E 42 458.00 99430 8117100 105215 SITZ, DONALD F. & HAZEL M. 4,300.00 PARCEL3 1PLATT -TEMP CONST PRM310 20000808A 9364.7010 LAND 2000 IMPROV CONSTRUCTION E 4,300.00 99431 8117/00 105215 SITZ, DONALD F. & HAZEL M. 3,146.00 PARCEL3A/PLAT7- EDMONTON AVE 911 200008088 9364,7010 LAND 2000 IMPROV CONSTRUCTION 3,146.00 R55CKREG Check No Date Amount Vendo 99432 8/17100 101879 TEMPLETON INC 150.00 270.00 20000811 270.00 99433 8/17100 99435 102628 US WEST COMMUN 105211 55.40 55.40 PARCEL C- PERMISTORM SEWER EST61 20000808 55.40 664.00 166.20 0 CITY OF h, dNSON Council Check Register Explanation Doc No Inv No PE 814/00 875 20000811 0 872x. 133744 Page - 5 Account Description Account No - _ -- - Business Und 99952036 ACCRUED DEFERRED COMP PAYROLL FUND B/S AUGUST SERVICE 915 20000801 9001,1210 DUE FROM UTILITIES GENERAL FUND AUGUST SERVICE 915 20000801 2850,6326 COMPUTER TRAINING UNALLOCATED GENERAL AUGUST SERVICE 915 20000801 9001.1208 DUE FROM HOSPITAL GENERAL FUND 99434 8117/00 101880 WADELL 8 REED 150.00 PE BA /00 879 20000811 150.00 99435 8117100 105211 ZUMACH, LOUIS H. 8 DOROTHY M. 664.00 PARCEL C- PERMISTORM SEWER EST61 20000808 664.00 99436 8/17100 105211 ZUMACH, LOUIS H. & DOROTHY M. 373.00 PARCEL C- TEM%SANISTORM/SEW®6 20000808A 373,00 119,418.23 Grand Total 99952036 ACCRUED DEFERRED COMP PAYROLL FUND BUS 9364.7010 LAND 9364.7010 LAND 20001MPROV CONSTRUCTION 20001MPROV CONSTRUCTION ELECTRONIC FUNDS TRANSFERS 8/22/00 COUNCIL MEETING LIQUOR MN DEPT OF REVENUE -JUNE SALES TAX MN DEPT OF REVENUE -JULY SALES TAX WATER/SEWER MN DEPT OF REVENUE -USE TAX Ce3�No 711 H.A.T.S. MN DEPT OF REVENUE -USE TAX MN DEPT OF REVENUE -FUEL TAX $9,111.00 25,854.00 8,032.00 3,008.00 752.20 E • • PAYROLL ACCOUNT - PAYROLL OF AUGUST 11, 2000 PERIOD ENDING: 08104/00 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCT# NAME $20,512.99 9995.2034 WITH. TAX ACCOUNT ' - ,594.44 9995.2040 $496.74 9995.2242 $32,604.17 Sub -Total - Employee Contribution $7,199.18 9995.2240 04,892.00 9995.2242 $12,091.18 Sub -Total - Employer Contribution $44,695.35 Grand Total - Withholding Tax Account $7,874.15 DESCRIPTION Employee Contribution - Federal Tax Employee Contribution - Soc. Security Employee Contribution - Medicare Employer Contribution - Social Security Employer Contribution - Medicare 9995.2036 MN DEPT OF REVENUE Finance Director Approval HUTCHINSO AREA CHAMBER OF COMME 0 CI 0 206 MAIN STREET NORTH, HUTCHINSON, MN 55350 PHONE: 320-587 -5252 • FAx:320587 -4752 WEB UTC SONCHAMBER.COM EM : HCHA ER@F TCHTEL.NET RECEIVED Gary Plotz Hutchinson Ci Center 111 Hassan St E Hutchinson, 55350 Dear Gary, August AUG 7 2000 City of Hutchinson 2000 The Hutchinson Area Chamber of Commerce board of directors would like to go on record in full support of the yet to be named facility for community use. This facility will be a big benefit to the entire area. It will benefit visitors and local groups for such functions as weddings, anniversaries, conventions, conferences, or special meetings which in turn will help the general economy of our city. The Hutchinson Area Chamber of Commerce will give you our full cooperation in this venture. Sincerely, y �drzea � ✓ Jim Fahey, Chairman of the Board of Directors Mike Cannon, Vice - Chairman of the Board of Directors ..A11111161►... eommdment to eommu it# Since 1948... ,Maf#iV Autchineott a Betteu peace to eitie, uwxk, and da &wineoe! CITY OF HUTCHINSON PLANNING STAFF REPORT To: City Council FOR YOUR JNEORMALON Prepared By: Julie Wischnack, AICP, Director of Planning/Zoning/Building Date: August 18, 2000 Applicant: Frank Fay, representative of the property owners Re: Annexation request near Highway 7 and Highway 22 Staff has tentatively scheduled a neighborhood meeting for September 7, 2000 at 5:00 p.m. Staff expects to have the requested information from the July meeting, back for consideration at the September 26 City Council meeting. Cc: Frank Fay Donna Wahl. Hutchinson Township Clerk Michael Couri, Attorney for Hutchinson Township • 0 CITY OF HUTCHINSON PLANNING STAFF REPORT ��rn To: Citv Council FOR YOUR U -�EM Prepared By: Julie Wischnack, AICP, Director of Planning/Zoning/Building Date: August 18, 2000 Subject: Jefferson Street Task Force Attached is a memo, which was provided to the Planning Commission for their comments. The Commission felt it was necessary to discuss both orderly annexation and the costs of providing services to this area. The Planning Commission also felt it was necessary to have a member of the Joint Planning Board because they often consider land use decisions for this area. If the Council would like to proceed with the creation of the task force. City staff will organize and arrange meetings with the interested parties. • 0 CITY OF HUTCHINSON PLANNING STAFF REPORT To: Planning Commission Prepared By: Planning Staff: Brad Emans, Dick Schieffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Schnobrich, Steve Madson, Christie Rock, Holly Kreft and Julie Wischnack, AICP Date: August 7, 2000 — Meeting Date August 15, 2000 Subject: Jefferson Street Task Force Attached is a memo to the City Council regarding withdrawal of the Reweir annexation on Jefferson Street. The neighbors in the area asked that a task force be created to address growth and annexation issues in this area. Staff would recommend the following be discussed: 1. Task Force Participants — possibly could include: township official, planning commission member, two neighborhood representatives (large lot owner, small lot owner), director of engineering and public works, and director of planning/zoning /building. 2. Task Force Mission — would the task force delineate an area and timing for annexation (orderly annexation agreement) or would the task force discuss costs of services and improvement time frames? 3. Task Force Timeline — this group should meet no more than four occasions with a 6 month deadline. The group could then meet with the entire neighborhood to discuss the findings. 0 • 0 L� LAw 0ncn MOSS & BAR 4800 Noxw n 90Sours SEv MnrtvEi.eous, MMW Ta W(61 ) 347 -0300 r¢zcsa U (61 9 -668 6 CuR=D. SMrrH (612) 347 -0285 E -Mail smlhC@i s.bcmttm August 14, 2000 • Gary Plotz City Administrator City of Hutchinson 111 Hassan Street S.E. Hutchinson, MN 55350 -2522 INFORMATION TT � \ Re: Our Client: Spectra Building Group, LLC Project: Hutchinson Composting Facility — Buildings & C Purpose: Objection to Bid Recommendation by Earth Tech Dear Mr. Plotz: We have been retained by Spectra Building Group, LLC in connection with its bid on the above referenced project. We understand that the City has rejected Spectra's low bid as non- responsive based on Earth Tech's letter, dated August 14, 2000. Spectra objects to and disagrees with Earth Tech's recommendation and the City's action. The basis for Earth Tech's recommendation is the failure of Spectra to aclmowledge receipt of Addendum No. 2 in its bid. Spectra corrected this clerical error on August 14, 2000, by its letter to Lawrence Winter of the City. Contrary to Earth Tech's contention, Addendum No. 2 does not involve a change in the wo& Rather, Addendum merely clarifies the bid specifications by responding to questions submitted by prospective bidders. In fact, each item on Addendum No. 2 is labeled as a "Clarification." Since Addendum No. 2 merely clarifies certain aspects of the bid specifications, that certain prospective bidders deemed unclear, Spectra's failure to ac the addendum in its bid is a mere clerical error that does not render the bid non - responsive. On the other hand, it appears that Raske Building Systems, Inc.'s bid may be non- responsive. Raske did not supply the Bidder's Qualification statement as required by the bid specifications. Raske did not submit a bid for Alternate No. 3 as required by the bid specifications. Raske's bid is not notarized as required by the bid specifications. All of these deficiencies render Raske's bid non - responsive requiring the City to reject its bid. Gary Plotz August 14, 2000 Page 2 Spectra requested that we send this letter to notify the City of its position in this matter. Spectra very much wants to be awarded the contract for the above referenced project. Spectra is clearly the low responsible bidder, and is entitled to an award. However, Spectra intends to enforce its rights in this matter if necessary. Very truly yours, [Sent by E -Mail] Curtis D. Smith CDS /cds 335295/1 • 0 3033 Campus Drive North, Suite 175, Minneapolis, Minnesota 55441: i s I IN August 16,2000 �l Mr. Earl R aske Ras ke Building Rasilding Systems, Inc. P.O. Box 98, 240 South Milky Way Cosmos, MN 56228 Subject: NOTICE OF AWARD Building and Concrete Work City of Hutchinson, Minnesota Composting Facility Dear Mr. Raske: RECENED AUG 17 2000 CAy of Hutchinson FOR YOUR INFORMR711 On behalf of the City of Hutchinson you are notified that you are the apparent successful Te one bidder for the above - referenced Project and have been awarded a contract by the City of Hutchinson, Minnesota. Please acknowledge receipt of this letter by filling out the v" s s n� information at the end and returning it to me. Facsimile: Accompanying this Notice of Award are three copies of the Contract Documents including the Standard Form of Agreements Between Owner and Design/Builder, the Request for Bids including drawings and addenda, and your submitted bid. You must comply with the following conditions within 10 days following the date of this Notice of Award. The Agreement shall be signed by your appropriate company official on Pages 9 and 24. Please note that the date will be left blank. This date will be inserted by the City of Hutchinson at the time the Agreement is executed by them and this date will be the Effective Date of the Agreement. 2. You must deliver the Contract Security (Bonds) along with the executed Agreement as is specified in the Instructions to Bidders. 3. Article 7 of the Part 2 Agreement provides that you must deliver certificates of insurance acceptable to the Owner immediately after execution of the Part 2 Agreement. a. The certificates must clearly state that the City of Hutchinson will be notified in writing at least 30 days prior to any policy cancellation or nonrenewal of the policy. b. Contractor shall add the City of Hutchinson and Earth Tech, Inc. as additional insureds. C. These insurance documents must be approved by the City of Hutchinson, Minnesota. Any deviations from the minimum requirements may result in costly and undesirable delays E A R T H v� T E C H . *4W am at.nuw,ttm m...w. • Mr. Earl Raske Raske Building Systems, Inc. August 16, 2000 Page 2 Following your execution of the Agreement, return all three counterparts with Bonds and Insurance Certificates to the City of Hutchinson to the attention of Gary Plotz, City Administrator. Within 10 days following the review and execution by the City of Hutchinson, Minnesota, one fully executed counterpart of the Agreement, with Contract Documents attached, will be returned to you. Failure to comply with these conditions within the time specified will entitle the City of Hutchinson to consider your bid in default, to annul this Notice of Award, and to declare your Bid Security forfeited. A pre - construction conference will be held to discuss and review the schedules and Work. The conference will also establish procedures for submittals, payment requests, and other related business. You will be contacted in the near future regarding the date and location of this meeting. Following the pre- construction conference, a Notice to Proceed will be issued authorizing you to begin construction. Should you have any questions in regard to the above matters, please feel free to contact the undersigned. • Sincerely, Earth Tech, Inc. Tim Goodman Project Manager Enclosure: Three copies of Agreement with attached Conti-act Documents cc: Gary Plotz, City Administrator, City of Hutchinson (w /o enclosures) E A R T H G1 T E C H .vim nn...noru. ca�wv.r 0 ACKNOWLEDGEMENT OF RECEIPT OF "NOTICE OF AWARD" • Receipt of the above "Notice of Award" is hereby acknowledged by (Contractor) By: Title: on this the _ day of 2000. Is HUTCHINSON CHARTER COMMISSION MINUTES OF AUGUST 7, 2000 MEETING The scheduled August 7, 2000, meeting for the Hutchinson Charter Commission was held at the Hutchinson City Council Chambers at 4:00 p.m. Commission members present were Steve Auger, Carl Bretzke, Michael Cannon, Charles Carlson, Donald Glas, Philip Graves, Ron McGraw, Roger Petersen, Jean Peterson and Linda Remucal. Not Present: Walter Clay and Virgil Voigt. Those members present were sworn into office by Attorney Marc A Sebora. Nominations for the office of Commission Chairperson were heard and upon motion and second, Charles Carlson was elected Commission Chairperson. Nominations were entertained for the position of permanent secretary / vice- chairperson and it was moved and seconded to have Michael Cannon assume the position of secretary / vice - chairperson and the motion was unanimously carried. A motion was made and seconded to set the quorum of the Hutchinson Charter Commission as being a majority or the majority of the Commission which is seven (7) members. • Said motion carried unanimously. It was moved and seconded to retain the services of the law firm of Arnold, Anderson, & Dove to advise the Charter Commission. Said motion carried unanimously. The topic of meeting times was discussed and it was decided that the Commission would meet, at least for now, on an at needed basis only. A discussion was held concerning the petition being circulated by Steve Cook's group. It was decided that Chairperson Chuck Carlson be authorized to receive such petition on the Commissions behalf, if and when such petition is completed. A discussion was also held regarding the Commissions ability to make amendments of any petition forwarded to it. Attorney Sebora advised that under statute, the Commission has no . authority to approve or disapprove of any petition filed, nor does the Commission have the power to amend any such petition presented to it. The meeting was adjourned at 4:55 p.m. r1 LJ HUTCHINSON CHARTER COMMISSION MINUTES AUGUST 21, 2000 Due to the lack of a quorum, the Charter Commission meeting could not convene until 4:27 p.m. when a quorum was present. Commission members present: Carl Bretzke, Michael Cannon, Charles Carlson, Donald Glas, Philip Graves, Roger Petersen, Jean Peterson, and Virgil Voigt. Not present: Steven Auger, Walter Clay, Ronald McGraw, and Linda Remucal. Also present: City Attorney Marc A. Sebora, City Administrator Gary D. Plotz, and Recorder Marilyn J. Swanson. The minutes of the organizational meeting held on August 7, 2000 were presented. A motion was made and seconded to approve the minutes. Motion unanimously carried. Virgil Voigt was sworn into office by Attorney Marc A. Sebora. Chair Carlson reported that the 33 petition sheets, containing 602 signatures, were delivered to him and accepted on August 14, 2000. He had reviewed them and found them in order. is It was moved and seconded to present the petitions to the City Administrator, Gary D. Plotz. Motion unanimously carried. A legal issue was raised regarding the date the petitions were officially delivered. Legal Counsel determined that the date was August 14, 2000. Chair Carlson suggested that Steve Cook and Mike Ribich have the opportunity to give a presentation to the Charter Commission on Monday, August 28, 2000 at 4:00 p.m. in the City Center Council Chambers. The motion was made and seconded to amend the previous motion that the petitions were officially presented to the Charter Commission on August 14, 2000. Motion unanimously carried. Discussion followed regarding the timeframe for the petitions to be placed on the ballot. The City would have 10 days to verify the signatures of registered voters from August 22, 2000 when the petitions were received by the City Council at their regular meeting. On September 12, 2000, the City Council will be given the official language to be on the ballot. September 19 would be the last date that material could be turned over to the County Auditor for a question to be placed on the ballot. • The meeting was adjourned at 4:40 p.m. Voter Results for the City of Hutchinson 11 Year Type of Election # of Registered Voters # of Voting 1999 1998' General 7702 5394 1997 City General 6485 2267 1997 Liquor Referendum 6485 2267 1996' General 7370 4941 1996 School District (Bond) 2847 1996 School District 3671 (mail ballot) 1995 City General 5841 811 1994• General 6753 3800 1993 City General 1794 1992• General 7761 5521 1991 City General 208 1990 Special — Hospital Bond 977 1990 Special- Sunday Liquor 5989 1851 1989 City 5874 1104 40 0 CITY OF HUTCHINSON LIQUOR STORE.COMPARISON JULY 2000 Jul -99 - -- --- - -- - --- ------ --- ---- -- ---- - ----- --- - -- - ----------- TOTAL ____ _ _ _ ___ __ LIQUOR ______ BEER WINE MISC. TOTAL BY WEEK 1 6,251 _____ _ _ _ __ 14,835 ___ __ _ __ 2,262 ________ 1,368 ____ __ __ _ 24,716 _______ __ 24,716 3 5,011 12,273 1,820 929 20,033 4 HOLIDAY 14,737 2,546 1,343 0 5 1,937 3,175 555 151 5,818 63,138 6 2,109 5,116 687 235 8,347 7 4,203 9,038 1,306 829 15,376 8 4,145 10,332 1,388 917 16,782 8 2,341 4,741 969 260 8,311 66,356 30 2,110 4,188 749 236 7,343 11 2,186 3,411 516 211 6,324 12 2,263 5,143 763 300 8,469 53,000 13 2,576 5,928 1,086 327 9,917 14 5,103 11,931 1,352 821 19,207 15 3,967 9,900 1,869 925 16,661 15 2,715 6,192 626 496 10,029 67,921 17 2,033 3,618 634 178 6,463 18 1,764 3,069 594 374 5,801 19 1,878 3,570 792 261 6,501 62,451 20 2,695 5,576 965 339 9,575 21 4,292 9,768 1,448 506 16,014 22 4,689 10,496 1,391 1,131 17,707 22 2,737 5,777 879 509 9,902 62,061 24 1,838 3,362 758 170 6,128 25 2,140 3,517 717 260 6,634 26 2,787 4,474 690 189 8,140 66,792 27 2,745 6,495 1,331 494 11,065 28 4,532 9,460 1,426 602 16,020 29 4,682 10,255 1,458 944 17,339 29 2,567 6,087 824 418 9,916 65,326 31 2,319 4,562 691 368 7,940 31 4,247 9,608 1,852 1,051 16,958 7,940 TOTAL 80,315 173,492 27,448 13,065 294,320 99 TOTAL 84,544 182,756 27,605 14,862 309,767 %OF SALE 27 59 9 4 100 SALES INC OR DEC 59 (15,4471 5 (5) 8 100 0 CITY OF HUTCHINSON LIQUOR STORE COMPARISON Jul -99 - -- --- - -- - --- ------ --- ---- -- ---- - ----- --- - -- - ----------- TOTAL LIQUOR BEER --- - - -- WINE -- ----- MISC. - - ---- TOTAL ------------------- BY WEEK ---- -- ---- 1 --- -- - - -- 3,757 --- 8,691 - -- -- 1,492 439 14,379 2 6,759 14,484 1,904 1,003 24,150 3 5,981 14,737 2,546 1,343 24,609 63,138 5 HOLIDAY 0 6 2,032 3,833 662 246 6,773 7 1,832 4,243 633 276 6,984 8 2,341 4,741 969 260 8,311 9 4,992 9,394 1,509 - 864 16,759 10 4,030 8,200 1,229 002 14,261 53,000 12 2,413 3,485 564 299 6,761 13 1,636 3,774 465 285 6,160 14 2,423 4,485 601 302 7,811 15 2,715 6,192 626 496 10,029 16 4,692 9,569 1,285 784 16,330. 17 3,978 9,225 1,376 781 15,360 62,451 19 1,749 3,978 577 264 6,568 20 1,698 3,135 590 204 5,627 21 2,135 4,462 537 311 7,445 22 2,737 5,777 879 509 9,902 23 4,766 11,252 1,874 863 18,755 24 4,752 10,957 1,557 1,229 18,495 66,792 26 1,577 3,706 643 227 6,153 27 2,067 4,419 548 340 7,374 28 2,311 4,699 610 478 0,098 29 2,567 6,087 824 418 9,916 30 4,337 9,423 1,251 788 15,799 31 4,247 9,608 1,852 1,051 16,958 64,290 TOTAL 84,544 182,756 27,605 14,862 309,767 90 TOTAL 77,004 154,506 23,970 16,252 271,732 %OF SALE 27 59 9 5 100 SALES INC OR DEC 38,035 14 410 Fifth Street SW P.O. Box 327 Willmar, Minnesota 56201 -0327 Phone: (320) 235 -6106 0 IV. Fax: (320) 214 -0187 pis @pi oneedand.lib.mn.us The June 27, 2000 meeting of the Pioneeriand Library System Board was called to order by Chair Harlan Madsen at 7:33 p.m. at the Kanciiyotd County Health & Human Services Building. Roll was taken. The Revised Agenda was further revised with VA 1. changed to read "April & May 2000 financial reports and VAB. TAG grant was added. Al Clouse motioned to approve the revised agenda. Second by Marleen Canfield. Carried. Gary Johnson motioned to approve the April 25, 2000 revised minutes and the May 18, 2000 minutes. Second by Marleen Canfield. Carried. The May 31, 2000 minutes vote will be held until next month to give members time to read. Mr. David Lauritson and 4 other librarians from Madison, Milan, Clara City and Maynard were present to present a grievance regaling the pay equity raise only being retroactive to the 1st of March, 200M, rather than to Jan. of 1999. The issues raised were: Faimess and Ethical issues (the principal of the thing). Nancy Grussig requested info on what the dollars world have been from raises retro-active to Jan. of 1999. There were questions on whether there are reserves to cover such an increase and whether we'd use local or PLS reserves. Also, what was the increase aver the past 5 years. Director Houlihan reported that the librarians had an increase of around 46% from 1995 to 2000, including pay equity increase. The board agreed they wanted a breakdown of this information. There was a question as to whether the librarians had a signed contract. Answer - no. Also more question as to where the money would come from. Gary Johnson motioned to postpone a decision and put the issue on the agenda for next meeting. Second by Grant Knutson. Carried. The Finance Committee report was presented by Al Clouse. Al Clouse motioned to approve the Revenue & Expenditure reports for April and May • 2000. Second by Francis Schweiss. Carried. AI Clouse motioned to accept the 2000 - 2001 Budget Summary Sheet (8122000) with changes listed on the back. Second by Madsen Canfield. Carried. Kathy Matson gave a brief description of the FY2001 Regional Library Basis System Support Grant. Dollars are to be around $409,000 this year as approved by the state legislature. The money is based on population, tax base etc. it is lower than expected. The Grant application this year had to be tied to our strategic plan. Delivery services will be supported by Federal funds instead of State. All Clouse motioned to accept the FY 2001 Regional Library Basic System Support Grant Application. Second by Bob Fleagel. Carried. A listing of possible CD Interest Rates was presented as an FYI. The finance committee is looking at options to earn more interest. There was a question as to whether options in -othef commurutles are being explored. The committee is looking into that as well. The Audtt_propoeal from WEVR was presented. There were questions as to whether the fee is W. Changes are allowed but Dir. Houlihan said they have been good in the past. There was a question as to whether we've considered other firs. Yes, two years ago we did a bid aver the 9 counties which is required every five years. There was a question as to whether there would be a 1 year option rather than three years. This bid Is competitive. Al Clouse motioned to accept the VVEVR proposal to do Plonseriand's audit for 2000. Second by Bob Fleegel. Carried with four dissenting votes. Al Clouse motioned to accept the TAG Grant agreement. Second by Ramona Berg -Perry. Carried. Herb Rotunda presented the Personnel Committee report. Health insurance has gone up. This is reflected in the budget- Benefit changes are circled on the handouL Herb Rotunda motioned to accept with the choices as noted. Second by Maclean Canfield. Carried. Question on who our carrier is. It is the League of Minnesota Insurance Trust. It was noted that the employees had marry questions on this at the personnel • rnoeting and board questioned what they were about. They were on the tummies (which are for the current contract). Also on the survey which was sent out to employees as to whether they'd like a preferred provider or not. The results came in even either way. Question as to what our maximum life insurance is. Robin deCattielineau says that it is up to $300,000. There was some discussion as to the retroactive overtime pay. Pioneerland overtime was changed from 48 hours to 40 hours to be retroactive to Jan 1998. There was discussion in the committee whether to do this for current employees or current and eligible past employees. Committee chose • current only. The difference is around $500. Therewas a question on where the funds were to come from. This will depend on the libraries' circumstances. Question on where the 48 hours for OT came in the first place. it was in our policy for years and is change to 40 hours to bring us current with the law. Darlene Kotelnicki motioned to table the issue until the board can review the financial information on this. Second by John Baker. Carried. The committee wants to develop the position of office manager to cover human resource issues as well as book- keeping. There was a question on the salary range. Being looked into. Question on whether board needs to approve since there is a vacant position. Yes, since its a revised position from just book - keeper to include human resources. Question on whether we need someone for human resources. Do we need more than on person for the position? Comment that there may be overlapping dudes that can be combined. Committee decided not to go with a temp due to cost. Al Clouse motioned to give authorization to the personnel committee to go ahead and develop the position. Second by Ramona Berg -Perry. Carried. Ramona Berg -Perry presented the Technology Committee report There was a question as to how ongoing expenses will get paid when current budget is depleted. Director Houlihan will be looking a finding streams for the future. Ramona Berg -Perry motioned to approve the PLS June B, 2000 Draft Budget for 2001. Second by Grant Knutson. Carried. The head Erlean Warner from Willmar Library and Faye Heimes from Kerkhoven present for the Staff Advisory Committee. The are working on revising job descriptions, the function of continuing education and surveying training needs. They are also looking at and determining what the role of the committee is to be. Kerthoven will be the first library for the new ihter4ibrary loan on -line system. Staff will be working on ILL manual. This is going slowly due to time constraints. • The issue of back Overtime pay was brought back to the board. Bill Watson motioned to pay back overtime to current and past eligible employees retroactive to Jan. 1898 out of administrative reserves. Second by Lowell Ueland. Director Houlihan recommended the issue go to the Finance Committee as to where the funds come from. There was a comment that the discrepancy was a board error. Ramona Berg -Perry ammended the previous motion to refer to the Finance Committee as to the funding source an authorize them to pay as they decide. Second by Art Abel. There was a question as to whether the issue should be tabled. Gary Johnson Motioned to refer the Issue back to the finance committee and for that committee to come to the board with a recommendation on where to get the dollars from. Second by Nancy Gnnsig. Carried with 5 dissenting votes. Question on how overtime is now accruing. It is on 40 hours. Darlene Kotelnicki presented on the Strategic Planning Process. The board/staff needs to look at 5 areas/ goals. (This can be increased). Also need to look at the Mission, Vision & Values statement according to state requirement on the timeline provided.Ramona Berg -Perry motioned to accept the June 2000 section of the timeline. Second by Marieen Canfield. Carried. Darlene Kotelnicki motioned to changed the Mission by adding to the end "In a safe and respectful environment', and to add "S Security" to the Values. Second by Amy Wilde. Carried. . letter from t- a Litchfield Library Board of Trustees was brought forward regarding the new fine schedule and on their confusion over the fine policy. The board needs to communicate directly with Caroline Baird and Everett Reilly on the changes to date and the information that the board will review in August after all libraries have been on -line for 8 months. Darlene Koteinicki will coordinate with Kathy Matson on this issue. = • John Houlihan presented the Directors report. A Board Manual or Handbook was brought up and he presented an example from McLeod County. Grant Knutson commented on the need for members to have this info. He will leave his copy with Director Houlihan if anyone wants to see it. The Directors report reviewed some major fiscal areas that the board needs to look at. He will be developing reports for all areas as listed on the Administration Report. Next meeting - Special meeting continuation of May 31 meeting to be July 20, 2000. The Executive Committee will meet after the Board meeting. Francis Schweiss motioned to adjourn. Second by AI. Clouse. Meeting adjourned at 8:46 pm Stacey Schuette Secretary 40