cp02-27-2001 cAGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, FEBRUARY 27, 2001
CALL TO ORDER - 5:30 P.M.
INVOCATION — Pastor Max Myers, Riverside Assembly of God
MINUTES
REGULAR MEETING OF FEBRUARY 13, 2001
Action - Motion to approve as presented
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
PLANNING COMMISSION MINUTES OF JANUARY 16, 2001
HOSPITAL BOARD MINUTES OF JANUARY 16, 2001
FINANCIAL REPORT FOR JANUARY 2001
• (b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 01 -290 — AN ORDINANCE PROHIBITING
EXCESSIVE VEHICLE NOISE, INCLUDING NOISE FROM TRUCKS
USING ENGINE RETARDING BRAKES, AND ADOPTING BY
REFERENCE MINNESOTA STATUTES, SECTIONS 169.69 AND
169.693 AND MINNESOTA RULES, PARTS 7030.1000 TO 7030.1050
(SECOND READING AND ADOPTION)
2. RESOLUTION NO. 11661 — RESOLUTION FOR PURCHASE
(c) SHORT -TERM GAMBLING LICENSE:
•:• MCLEOD COUNTY DUCKS UNLIMITED, WOMEN'S CHAPTER 261, ON
MAY 4, 2001
3M CLUB OF HUTCHINSON ON APRIL 28, 2001
(d) OUT- OF- STATE TRAVEL FOR SGT. CHUCK JONES TO ATLANTA, GA ON
MARCH 13 -14, 2001, AND SGT. CHUCK JONES AND INVESTIGATOR
MICHELLE HAMMOND - JOHNSON TO KNOXVILLE, TN ON NOVEMBER
5 -9, 2001, AND INVESTIGATOR CHRIS DOBRATZ AND INVESTIGATOR
SCOTT SCHUETTE TO AURORA, CO
(e) AUTHORIZATION FOR INVESTMENTS BY FINANCE DIRECTOR
lu�
1. CONDITIONAL USE PERMIT FOR PORTABLE SIGN AT 1200
ADAMS STREET SE AS REQUESTED BY KNIGHTS OF COLUMBUS
FOR ANNUAL FISH FRY WITH FAVORABLE RECOMMENDATION
AND WITH STAFF RECOMMENDATION (ADOPT RESOLUTION NO.
11664)
CITY COUNCIL AGENDA - FEBRUARY 27, 2001
2. VARIANCE TO REDUCE SIDE YARD SETBACK FROM 6' TO 5.5'
FOR CONSTRUCTION OF STAIRWAY FROM SECOND LEVEL TO
GROUND LEVEL AS REQUESTED BY LARRY AND SUE GILMER
(561 GROVE STREET SW) WITH UNFAVORABLE
RECOMMENDATION AND FAVORABLE STAFF
RECOMMENDATION (DENIED) (ADOPT RESOLUTION NO. 11665)
3. VARIANCE FOR HEIGHT INCREASE FROM 16' TO 18.5' FOR
CONSTRUCTION OF TWO -CAR GARAGE AS REQUESTED BY COLIN
AND KARI MCGRAW (536 HASSAN STREET SE) WITH FAVORABLE
RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT
RESOLUTION NO. 11666) 1
4. CONDITIONAL USE PERMIT FOR HUTCHINSON PUBLIC SCHOOLS
(PARK ELEMENTARY, 33 GROVE STREET SW) TO CONSTRUCT A
13,600 SQ. FT. PARKING LOT FOR USE OF SCHOOL'S VEHICLES
FOR DISABLED PERSONS (TABLED FOR SPECIAL MEETING)
5. CONDITIONAL USE PERMIT TO RELOCATE FUNERAL HOME TO
ECHO DRIVE AND HWY. 15 SOUTH AS REQUESTED BY DOBRATZ-
HANTGE FUNERAL CHAPEL WITH FAVORABLE
RECOMMENDATION WITH STAFF RECOMMENDATION (ADOPT
RESOLUTION NO. 11667)
(g) LIQUOR LICENSE RENEWALS:
BAVARIAN HAUS (WINE /STRONG BEER)
APPLEBEE'S NEIGHBORHOOD GRILLBAR
BEST WESTERN/VICTORIAN INN
FLYER'S/HI -TOPS BAR & GRILL
GOLD COIN, INC.
LAMPLIGHTER LOUNGE II
MAIN STREET SPORTS BAR
CLUB ON -SALE:
AMERICAN LEGION POST 96
CROW RIVER COUNTRY CLUB
ELKS LODGE 2427
VFW POST 906
Action - Motion to approve consent agenda
(a) LETTING NO. 3, PROJECT NOS. 01-05,01-06,01-09,01-13,01-14,01-15, 01 -16
Action - Motion to close hearing - Motion to reject - Motion to approve and adopt
Resolutions No. 11662 and No. 11663
Iuul V. ... • • 1 .►1 •►
(a) CONSIDERATION OF REQUEST FROM HUTCHINSON AREA HEALTH
CARE TO USE CITY PROPERTY DURING CITY -WIDE MEDALLION HUNT
Action - Motion to reject - Motion to approve
CITY COUNCIL AGENDA — FEBRUARY 27, 2001
7. UNFINISHED BUSINESS - NONE
S. NEW BUSINESS
LJ
(a) CONSIDERATION OF SENIOR DINING AGREEMENT WITH AUGUSTANA
LUTHERAN HOMES
Action — Motion to reject - Motion to approve and enter into agreement
(b) CONSIDERATION OF CITY OF HUTCHINSON AND MCLEOD COUNTY
TRANSIT ISSUES FORMAL LETTER OF UNDERSTANDING
Action — Motion to reject — Motion to approve
(c) CONSIDERATION OF SETTING BOARD OF REVIEW MEETING FOR MAY
8, 2001 AT 4:30 P.M.
Action — Motion to reject — Motion to approve
(d) CONSIDERATION OF APPROVAL OF CAPITAL PLAN FOR 2001 -2005
Action — Motion to reject — Motion to approve
(e) CONSIDERATION OF SETTING MEETING WITH RESTAURANT OWNERS
FOR MARCH 5, 2001 AT 4:00 P.M. IN CITY CENTER TO DISCUSS NO-
SMOKING ISSUE
Action — Motion to reject — Motion to approve date
(f) CONSIDERATION OF APPROVING FEE SCHEDULES (POLICY NO. 2.22) FOR
CITY OF HUTCHINSON HANDBOOK
Action — Motion to reject — Motion to approve
(g) CONSIDERATION OF ADOPTING POLICY FOR WAIVING OF FEES
Action — Motion to reject — Motion to approve
(h) CONSIDERATION OF REQUEST FROM HUTCHINSON AREA HEALTH CARE
TO PURCHASE PHYSICIAN BILLING AND PRACTICE MANAGEMENT
SYSTEM
Action — Motion to reject — Motion to approve
(a) COMMUNICATIONS
0
CITY COUNCIL AGENDA — FEBRUARY 27, 2001 •
(a) VERIFIED CLAIMS A & B
Action — Motion to approve and authorize payment from appropriate funds
11. ADJOURN
4
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, January 16, 2001
• 1. CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Arndt at 5:30 p.m. with the following members present: Jason
Olson, Dave Westlund, Jim Haugen, and Jeff Jones. Also present: Julie Wischnack, AICP, Director of
Planning /Building /Zoning; Heather Bieniek, Planning Coordinator and Richard Schieffer, City Attorney.
Members absent: Dean Kirchoff and Brandon Fraser.
2. CONSENT AGENDA
Mr. Olson moved to approve the minutes as submitted. Mr. Haugen seconded the motion. Motion carried.
3. ELECTION OF OFFICERS
Ms. Wischnack stated that the commission needed to elect the chair and vice chair positions.
Mr. Haugen nominated Mr. Arndt for the chair position. Mr. Jones seconded the motion.
Mr. Haugen nominated Mr. Jones for the vice chair position. Mr. Westlund seconded the motion. Motion
carried unanimously.
No more nominations were considered.
Mr. Westlund move to approve Mr. Arndt for the chair position. Mr. Jones seconded the motion. Motion
• carried unanimously.
Mr. Westlund approved Mr. Jones for the vice chair position. Mr. Haugen seconded the motion. Motion
carried unanimously.
Ms. Wischnack asked if New Business section A could get moved ahead. Commission approved.
4. NEW BUSINESS
a) CONSIDERATION OF A FINAL PLAT FOR A 35 - LOT SUBDIVISION TO BE KNOWN AS THIRD
ADDITION TO ROLLING MEADOWS AS REQUESTED BY SORENSON AND NAUSTDAL
PROPERTIES (EAST OF LOUISIANA AVENUE NW AND SOUTH OF GOLF COURSE ROAD)
Ms. Wischnack explained the request and stated that the final plat meets all requirements and she
recommended approval.
Mr. Haugen moved to approve the final plat. Mr. Westlund seconded the motion. Motion was carded
unanimously
5. PUBLIC HEARINGS
a) CONSIDERATION OF A CONDITIONAL USE PERMIT FOR RELOCATING A FUNERAL HOME
REPLACING A BANK USE AT ECHO DRIVE & HWY 15 SOUTH AS REQUESTED BY DOBRATZ-
HANTGE FUNERAL CHAPEL (400 South Glen Street)
• Chairman Arndt opened the hearing at 5:40 p.m. as published in the Hutchinson Leade on Thursday,
January 4, 2001.
Ms. Wischnack explained the request and displayed maps showing the area proposed and talked about
the areas of concern. Originally they thought it was one parcel and later found out it was actually two.
There would also be two phases of development. Ms. Wischnack also stated there are concerns about
4-�Z) -2
Minutes
Planning Commission — January 16, 2001
Page 2
the amount of traffic the funeral home would generate and congestion.
Mr. Arndt asked if they could move the access to the frontage road. Ms. Wischnack said yes they cou
move the access and widen the interior driving area. Ms. Wischnack also stated the phase one, neqW
addition, would provide 100 new seating areas. There are also concerns about the depression anal
drainage issues that will be discussed during the second phase.
Mr. Arndt asked which way the storm water runs to. Ms. Wischnack replied that the storm water drains
toward the frontage road.
Ms. Wischnack recommended to table this topic until we receive the final survey information. She further
suggested that the commission hear the concerns from the public, if any and vote on the matter in
February.
Mr. Jones asked if Citizens Bank still owns the land. Ms. Wischnack explained that Citizens is still the
legal owner, with the applicants closing on the property in February.
Ms. Wischnack stated they have discussed landscaping elements. There are a lot of trees, and no
landscaping is required during the first phase of development.
Mr. Arndt asked if Mr. Hantge would like to speak.
Robert Hantge, Dobratz Hantge Funeral Chapel, stated that he wants to make sure that everyone is
educated about the proposal is a two -phase project. He also stated that within five years they would like
to have their total operation running out of the current bank building.
Mr. Jones moved to close the public hearing at 5:51 p.m. Mr. Westlund seconded the motion. The
motion to close the hearing carried unanimously.
Mr. Jones made the motion to table the consideration of a conditional use permit until the February 2
2001 meeting when all the information is gathered. Mr. Westlund seconded the motion. The motion w
carried Ayes 5, Nays 0, Abstain 1 ( Haugen).
b) CONSIDERATION OF A CONDITIONAL USE PERMIT FOR PLACEMENT OF A GAS STATION ON
'NAL -MART STORE'S PROPERTY AT THE NORTHWEST INTERSECTION OF DENVER AVENUE
AND STATE HIGHWAY 15.
Chairman Arndt opened the hearing at 5:55 p.m. as published in the Hutchinson Leader on Thursday,
January 4, 2001.
Ms. Wischnack explained that any service station requires a conditional use permit. She stated the
eastern portion of the Wal -Mart lot (about a'' /� acre) would be leased to Murphy Oil.
Mr. Arndt asked if there would be access from Denver Avenue. Ms. Wischnack said no, that access to
the property would be from the Wal -Mart parking lot. Ms. Wischnack then stated the changes that would
have to be made; the curbing area needs to be moved over at least 15 ft., they need a controlled access
so it is easily accessible to go in and out, the color scheme needs to ft the new part of Wal -Mart, trash
enclosures need to be moved and the ATM machine needs to be moved.
Mr. Jones asked if the issue for the ATM is the same for the phone. Ms. Wischnack stated that yes the
phone also needs to be moved. Mr. Haugen asked it there are any setbacks for the ATM. Ms.
Wischnack stated there is nothing in the code which addresses this.
Dan Weise from Murphy Oil stated that he reviewed the comments and he agrees with what Ms.
Wischnack has stated.
Mr. Jones asked if there is going to be enough room for the tanker trucks. Mr. Weise stated that the*
would be enough room and they were going to bring the moving of the curb to their designers. He also
stated they do not want congestion around the ATM machine and the phone, all they want to do is
provide a service.
Minutes
Planning Commission — January 16, 2001
Page 3
0 6
Mr. Westlund asked if you could put the ATM where the garbage dumpsters were going to be. Mr. Weise
said it would still be on the wrong side.
Mr. Haugen asked how predictable the traffic is. Mr. Weise stated that the people heading back that far
in the parking lot are there to get gas. He also stated that no one parks in the back of Wal -Mart except
during the holidays so parking should not be a problem.
Ms. Wischnack asked how much traffic they were expecting at the gas station and if they were going to
have discounted gas. Glen Wright, representing Murphy Oil, stated that he did not think it would create
more traffic than any other gas station. Ms. Wischnack said she was referring to the Worthington
example. Mr. Wright replied that he hopes to have a lot of traffic.
Mr. Arndt asked the representatives from Murphy Oil what else they sell. Mr. Wright replied that they
have two restrooms, and will sell pop and snacks. They will have one person on duty at all times. Mr.
Jones asked if there were any safety concerns having only one person on duty at a time. Mr. Wright
stated that there have not been any problems thus far. The hours of operation are planned to be 5:00
a.m. to 11:00 p.m. Sunday through Thursday and open until midnight on Friday and Saturday nights.
Mr. Arndt asked if there has been any car troubles with people leaving. Mr. Wright replied that credit
cards will be accepted at the pump and that in order to pump gas the clerk has to push a button.
Mr. Haugen moved to close the hearing at 6:20 p.m. Mr. Jones seconded the motion. The motion
carried unanimously.
Mr. Westlund moved to approve the conditional use permit with the conditions recommended by staff.
Mr. Jones seconded the motion. The motion to approve, with the following conditions: 1. The color
scheme and design matches the new addition to Wal -Mart. 2. The ATM and the phone booth are in
easily accessible areas. 3. The garbage dumpster is not located right next to Highway 15. 4. The
curbing area and is to be moved at least 15 feet to the east. Motion was carried unanimously.
NEW BUSINESS con't.
b.) KEITH KAMRATH, ISSUE WITH DOWNTOWN USES AND PARKING PROBLEMS (2N AVENUE
AREA).
Ms. Wischnack explained the request and stated the Mr. Kamrath called her about parking issues in the
downtown area. Ms. Wischnack explained there are no parking provisions in the code for the downtown
area.
Mr. Kamrath stated that he has a chiropractic office downtown and that patients always complain about
the parking. He has looked into the parking within one block of mainstreet for the downtown businesses
and counted how many spaces they all had. Mr. Kamrath also stated that he was not sure if the two-
hour parking is enforced.
Mr. Jones stated that we could talk to business owners and ask them to have their employee's park
farther away and have the police enforce the two -hour parking. Ms. Wischnack asked Mr. Kamrath if
has called the police. Mr. Kamrath stated that he has not. He also stated the area he is in is unique
because of the high density of businesses around his area.
Ms. Wischnack stated that with parking requirements they did not want to discourage economic
development. She also said that they will put that aside for now and contact the police chief for the two -
hour parking.
Mr. Arndt stated that no action would be taken. Ms. Wischnack stated that she would provide information
to the downtown committee.
• 7. OLD BUSINESS
Ms. Wischnack stated she is waiting on the enforcement issue on the mobile home park case.
Minutes
Planning Commission — January 16, 2001
Page 4
8. COMMUNICATION FROM STAFF
Appointment to Main Street Organization.
Ms. Wischnack stated that Christie Rock was not able to attend the meeting.
There was general discussion regarding the fact if having a member represent the Planning Commission on
the Main Street Organization was a good idea or if it would create a conflict of interest. A decision was made
to have Ms. Rock come to the next meeting and discuss this issue further.
ADJOURNMENT
There being no further business, Mr. Jones moved to adjourn the meeting at 6:50 p.m. Mr. Olson seconded
the motion. Motion carried.
• ANNUAL BOARD OF DIRECTORS MEETIN G — January 16, 2001
Hospital — Conference AB — 5:30 PM
Present Chairperson, Bob Peterson; Vice Chairperson, Steven Snapp; Secretary; Wayne
Fortin; Duane Hoversten, Trustee; Pastor Randy Chrissis, Trustee; Paulette Slanga,
Trustee; Dr. Jim Allen, Chief of Staff/Trustee
Others Present Phil Graves, President; Jane Lien, Acute Care Programs and Services
Division Director; Linda Krentz, Burns Manor Nursing Home Administrator; Robyn
Erickson, Care and Program Support Services Division Director; Pam Larson, Finance,
Information and Material Services Division Director; Tom O'Connor, Vice President,
Allina Regional Health Services; and Corrinne Schlueter, Recorder.
Chairperson Slanga called the meeting to order at 5:30 PM.
Marty Berg, CRNA, provided an educational program, in the surgical suite, on the use of
a recent capital acquisition of new anesthesia machines. This upgraded equipment
complies with the recommended standards for continuous monitoring and documentation
for the surgical patient.
1. Minutes of Past Meetings. The minutes of the December 19, 2000, meeting were
presented and discussed.
• • Following discussion, motion was made by Slanga, seconded by Hoversten, to
approve the minutes of the December 19, 2000, meeting. All were in favor.
Motion carried.
II. Medical Staff Meeting Minutes and Credentialing. Dr. Allen reported on the
activities of the Medical Staff. Question was raised regarding timely completion
of medical records. Allen reported the medical staff is currently reviewing its
policy and is contemplating a change to insure timely completion. Graves also
reported HMC has implemented a new system of fining doctors for delinquent
records.
The Executive Committee of the Medical Staff has recommended the following
list of practitioners for approval.
Provisional to Active:
Mark Hagberg, MD ER - Active
Reappointments:
Hoo Yin Wong, MD Urology Active
• Additional privileges requested — Laparoscopy
Bill Lorenz, CRNA Anesthesia Allied Health Independent
40 David Krusemark, CRNA Anesthesia Allied Health Independent
Annual Board of Directors Meeting — January 16, 2001
Page two
Resignations:
Joseph Kovar, MD Radiology Courtesy
Following discussion, motion was made by Hoversten, seconded by Chrissis,
to grant membership and privilege to the above listed practitioners, as
recommended by the Executive Committee of the Medical Staff. All were in
favor. Motion carried.
III
A. Evaluation of the Board. O'Connor reported from the board self -
evaluation everything seems to be going well. There were seven of the
responses returned. He commented the board is responsible for patient
care and for making sure that systems are in place. Comments were made
in the following areas: credentialing, JCAHO continuous compliance, the
legislative process as it relates to HAHC, and our process for a methods
review. Also, there was an identified concern regarding a continued need
for a focus on Senior Services and Continuous Quality Improvement
process. It was highlighted that patient safety in the last year is receiving
a great deal of attention. Graves, will in the coming months, provide a
systems review on credentialing, the legislative process, and supply an 41 annual calendar/ checklist to insure the board fulfills its total responsibility
in governance.
Following discussion, motion was made by Allen, seconded by Fortun
to approve the Board Evaluation Summary. All were in favor. Motion
carried.
B. Budget. Graves explained the timeliness and process used to prepare the
2001 budget. A committee consisting of Pastor Randy Chrissis, Wayne
Fortun, and Steven Snapp recently met with Administration to analyze the
budget in greater detail. Pam Larson provided a handout and presented
several statistical graphs of the volume and financial comparisons of 1994
to budget 2001.
Following discussion, motion was made by Chrissis, seconded by
Fortun to approve the 2001 budget as presented. All were in favor.
Motion carried.
C. McLeod County Contracts. Graves presented the McLeod County
Contracts, which include Outpatient Chemical Dependency, Community
Support Program, Outpatient Mental Health Services, and Adult Day
Treatment. Graves reported the contracts, overall, had a 4% increase. •
(1),
Annual Board of Directors Meeting — January 16, 2001
• Page three
• Following discussion, motion was made by Snapp, seconded by
Chrissis, to approve the McLeod County contracts as presented. All
were in favor. Motion carried.
D. 2000 Strate2ic Plan Fourth Quarter Status Report. Graves and other
Senior Leaders provided a Strategic Plan Update for the fourth quarter.
Following discussion, motion was made by Slanga, seconded by
Hoversten, to approve the Strategic Plan as presented. All were in
favor. Motion carried.
E. Flexible Benefit Plan Resolution. Graves reported this resolution is
required by the Department of Labor. It includes the requirements of
Section 125 of the Internal Revenue Code called the Hutchinson Area
Health Care Flexible Benefit Plan which provides for premium conversion
benefits, health care reimbursements benefits, and dependent care
reimbursement benefits. With this resolution, we are able to make
changes throughout the year.
• Following discussion, motion was made by Chrissis, seconded by
• Slanga, to approve this resolution. All were in favor. Motion carried.
IV. Organizational Renorts
A. President. Graves reported he is attending the service area meetings to
talk about patient safety. Also Renee Shimitz, Quality Consultant, was at
our Quality Meeting this week and is assisting with improvement of our
Quality process.
Graves also requested assistance from the board with an interview team in
choosing a consultant for our Senior Care Strategy development. Duane
Hoversten, Paulette Slanga, and Steve Snapp were appointed as the
committee for doing these interviews. A report on their findings will be
made at the February meeting.
B. Acute Care Nothing further to report.
C. Care and Program Support - Erickson reported another Workforce
Strategy Survey and been completed.
D. Community Care Graves reported that the Mental Health Unit is now
secure.
•
5 \
Annual Board of Directors Meeting — January 16, 2001
Page Four
E. Finance. Information and Material Services - Larson announced the
auditors will be here for a couple weeks, and she will be mailing the
financials out at that time.
F. Senior Care Resident RepQ —Nothing further to report.
Quality Committee Repo, Schermann reported that the entire meeting was spent with
the quality consultant, Renae Schmitz. Interviews will be conducted at random with
board members along with others within the organization. Also a quality survey will be
completed to assess the culture and a work plan will be put in place to improve the
quality process.
Accounts Payable The accounts payable and cash disbursements were presented for
payment.
Following discussion, motion was made by Fortun, seconded by Allen, to
approve the accounts payable and cash disbursements as listed in the amount
of $1,684.362.32. Hoversten abstained, all the others were in favor. Motion
carried.
Statistical Rep The December statistics for newborn admissions, admissions,
admissions w/o nursery, census days w/o nursery, adjusted admissions, emergency
services, ambulance, mammograms, same day surgery, inpatient surgical, average length
of stay, BMNH % of occupancy, BMNH case mix, Dassel visits, and outpatient visits
Financial Report Not available at this time.
Hospital Auxiliary Meeting Minutes The Hospital Auxiliary Meeting Minutes were
presented. No unusual comments were made.
Adjournment.
The meeting was adjourned at 7:58 PM.
Respectfully submitted,
Corrinne Schlueter
Recorder
Wayne Fortun
Secretary
(4)
•
2001
JANUARY
REVENUE REPORT - GENERAL
TAXES
LICENSES
PERMITS AND FEES
INTERGOVERNMENTAL REVENUE
CHARGES FOR SERVICES
FINES 8 FORFEITS
INTEREST
REIMBURSEMENTS
TRANSFERS
SURCHARGES - BLDG PERMITS
TOTAL
P
s
s
CITY OF HUTCHINSON FINANCIAL
REPORT
2001
2000
2001
2000
2000
2000
JANUARY
JANUARY
JANUARY
MONTHLY OVER (UNDER)
YEAR TO
ADOPTED
BALANCE PERCENTAGE
MONTH
MONTH
BUDGET
BUDGET
DATE ACTUAL
BUDGET
REMAINING
USED
0.00
0.00
0,00
0.00
2,502,814.00
2,502,814.00
0.00%
585.00
225.00
588.20
( 363.20)
225.00
34,600.00
34,375.00
0.65%
6,977.61
5,353.02
6,879.60
(1,526.58)
5,353.02
245,700.00
240,346.98
2.18%
0.00
0.00
2,587,814.00
2,587,814.00
0.00%
36,344.38
37,369.69
36,380.48
(1,010.79)
37,369.69
1,238,080.00
1,200,710,31
3.02%
499.44
0.00
499.44
499.44
60,000.00
59,500.56
0.83%
4,102.14
3,447.99
4,800.00
(1,352.01)
3,447.99
60,000.00
56,552.01
5.75%
9,149.80
9,456.02
10,850.70
(1,394.68)
9,456.02
129,175.00
119,718.98
7.32%
1,275,00
750.00
14,427.00
(13,677.00)
750.00
1,442,700.00
1,441,950.00
0.05%
196.00
145.73
390.00
(244.27)-
145.73
1,000.00
854.27
14.57%
0.00
0,00
0.00
58,629.93
57,246.89
76,315.98
(19,069.09)
57,246.89
8,301,883.00
8,244,636.11
0.69%
2000
CITY OF HUTCHINSON FINANCIAL REPORT
2001
JANUARY
logo
2001
2001
2001
2001
JANUARY
EXPENSEREPORT - GENERAL
JANUARY
JANUARY
MONTHLY OVER (UNDER)
YEAR TO
ADOPTED
BALANCE PERCENTAGE
MONTH
MONTH
BUDGET
BUDGET
DATE ACTUAL
BUDGET
REMAINING
USED
001 MAYOR & CITY COUNCIL
3,733.22
4,231.79
0.00
4,231.79
4,231,79
60,079.00
55,847,21
7.04%
002 CITY ADMINISTRATOR
13,757,89
21,576.50
0.00
21,576,50
21,576.50
216,077.00
194,500.50
9,99%
003 ELECTIONS
2.28
0.00
2.28
228
7,416.00
7,41172
0.03%
004 FINANCE DEPARTMENT
20,659,12
32,712,66
0.00
32,712.66
32,712.66
359,991.00
327,278.34
9,09%
005 MOTOR VECHICLE
8,189.60
15,480.62
0,00
15,480.62
15,480.62
192,170,00
176,689.38
8.06%
006 ASSESSING
0.00
0.00
36,000.00
36,000.00
0.00%
007 LEGAL
7,823.46
8,330.63
0,00
8,330.63
8,330.63
107,810.00
99,479.37
7.73%
008 PLANNING
8,112.29
10,589.96
0.00
10,589.96
10,589.96
151,060.00
140,470.04
7.01%
009 INFORMATION SERVICES
6,042.11
0.00
6,042.11
6,042.11
91,775.00
85,732.89
6.58%
110 POLICE DEPARTMENT
89,868.67
169,186.02
0.00
169,186.02
169,186.02
1,965,973.45
1,796,787.43
8.61%
111 SCHOOL LIAISON OFFICER
4,678.01
7,459.68
0.00
7,459.68
7,459.68
119,273.00
111,813.32
6.25%
115 EMERGENCY MANAGEMENT
120.79
13.52
0.00
13.52
13.52
4,750.00
4,736.48
0.28%
116 SAFETY COUNCIL
0.00
0.00
250.00
250,00
0.00%
120 FIRE DEPARTMENT
8, 388. D5
18,107.68
0.00
18,107.68
18,107.68
343,948.00
325,840.32
5.26%
130 PROTECTIVE INSPECTIONS
10,681,89
10,876,08
0.00
10,876.08
10,876.08
178,399.00
167,522.92
6,10%
150 ENGINEERING
26,166.64
34,199.46
0.00
34,199.46
34,199.46
401,578.00
367,378.54
852%
152 STREETS & ALLEYS
40,925.70
59,941,86
0.00
59,941.86
59,941.86
745,793.00
685,851.14
8.04%
153 MAINTENANCE ACCOUNT
9,604.17
14,710.07
0.00
14,710.07
14,710.07
281,133,00
266,422.93
523%
160 CITY HALL BUILDING
8,787.37
20,355.47
0.00
20,355.47
20,355.47
122,051.00
101,695.53
16.68%
201 PARKIRECREATION ADMINISTRAT
11,481.58
21,580.09
0.00
21,580.09
21,580.09
174,549,00
152,968.91
12.36%
202 RECREATION
7,674.81
10,914.91
0.00
10,914.91
10,914.91
216,409.00
205,494.09
5.04%
203 SENIOR CITIZEN CENTER
6,419.11
8,517.42
0.00
8,517.42
8,517.42
109,192.00
100,674.58
7.80%
204 CIVIC ARENA
24,895.33
39,095.45
0.00
39,095.45
39,095.45
246,587.00
207,491.55
15.85%
205 PARK DEPARTMENT
39,774.58
60,440.46
0.00
60,440.46
60,440.46
770,252.00
709,811.54
7.85%
206 RECREATION BUILDING & POOL
5,861.14
10,114.42
0.00
10,114.42
10,114.42
103,982.00
93,867.58
9.73%
207 EVENTS CENTER
1,958,79
0.00
0.00
37,770.00
37,770.00
0.00%
250 LIBRARY
4,938.12
3,773.24
0.00
3,773.24
3,773.24
123,170.00
119,396.76
3.06%
301 CEMETERY
700.00
17,643.91
0.00
17,643.91
17,643.91
100,895.00
83,251.09
17.49%
310 DEBT SERVICE
4,915.13
0.00
0.00
27,871.00
27,871.00
0.00%
320 AIRPORT
4,41923
8,426.06
0.00
8,426.06
8,426.06
98,669.00
90,242.94
350 UNALLOCATED GENERAL EXPENS
31,968.63
43,102.47
0.00
43,102.47
43,102.47
907,011.00
863,908.53
4,75%
TOTAL
406,523.32
657,424.82
0.00
657,424.82
657,424.82
8,301,883.45
7,644,458.63
7.92%
p � -
0 ,
General Govt.
Public Safety
Streets 8 Allays
Parks 8 Recreation
Miscellaneous
71,062.95
119,322.02
0.00
119,322.02
119,322.02
1,344,429.00
1,225,106.98
8.88%
113,757.41
205,642.98
0.00
(125,994.73)
205,642.98
2,612,593.45
4,646,373.12
7.87%
76,696.51
108,851.39
2000
108,651.39
CITY OF HUTCHINSON FINANCIAL
REPORT
1,319,652.61
7.62%
98,065.34
150,66275
JANUARY
2000
2001
1,658,741.00
1,508,078.25
2001
46,941.11
72,945.68
0.00
REVENUE REPORT - GENERAL
JANUARY
JANUARY
MONTHLY OVER (UNDER)
YEAR TO
ADOPTED
BALANCE PERCENTAGE
0.00
MONTH
MONTH
BUDGET
BUDGET
DATE ACTUAL
BUDGET
REMAINING
USED
TAXES
0.00
0,00
0.00
0.00
0.00
2,502,814.00
2,502,814.00
0,00%
LICENSES
585.00
225.00
58820
(363.20)
225,00
34,600.00
34,375.00
0.65%
PERMITS AND FEES
6,977.61
5,353.02
6,879.60
(1,526.58)
5,353.02
245,700.00
240,346.98
2.18%
INTERGOVERNMENTAL REVENUE
0.00
0.00
0.00
0.00
0.00
2,587,814.00
2,587,814.00
0.00%
CHARGES FOR SERVICES
36,344.38
37,369.69
38,380.48
(1,01079)
37,369.69
1,238,080.00
1,200,710.31
3.02%
FINES 8 FORFEITS
0.00
499.44
0.00
499.44
499.44
60,000.00
59,500.56
0.83%
INTEREST
4,102.14
3,447.99
4,800.00
(1,352.01)
3,447.99
60,000.00
56,552.01
575%
REIMBURSEMENTS
9,149.80
9,456.02
10,850.70
(1,394.68)
9,456,02
129,175.00
119,718.98
7.32%
TRANSFERS
1,275,00
750.00
14,42200
(13,677.00)
750.00
1,442,700.00
1,441,950.00
0.05%
SURCHARGES - BLDG PERMITS
196.00
145,73
390.00
(244.27)
145.73
1,000.00
854.27
14.57%
0.00
0.00
0.00
0.00
0,00
0.00
0.00
0.00
#DIV /0!
TOTAL
58,629.93
57,246.89
76,315.98
(19,069.09)
57,246.89
8,301,883.00
8,244,636.11
0.69%
p � -
0 ,
General Govt.
Public Safety
Streets 8 Allays
Parks 8 Recreation
Miscellaneous
71,062.95
119,322.02
0.00
119,322.02
119,322.02
1,344,429.00
1,225,106.98
8.88%
113,757.41
205,642.98
0.00
205,642.98
205,642.98
2,612,593.45
2,406,950.47
7.87%
76,696.51
108,851.39
0.00
108,651.39
108,851.39
1,428,504.00
1,319,652.61
7.62%
98,065.34
150,66275
0.00
150,662.75
150,662.75
1,658,741.00
1,508,078.25
9.08%
46,941.11
72,945.68
0.00
72,945.68
72,945.68
1,257,616.00
1,184,670.32
5.80%
TOTAL 406,523,32
657,424.82
0.00
657,424.82
657,424.82
8,301,883.45
7,644,458.63
7.92%
ORDIRMCE AO. 01 -290
• AN ORDINANCE PROHIBITING EXCESSIVE VEHICLE NOISE, INCLUDING
NOISE FROM TRUCKS USING ENGINE RETARDING BRAKES, AND
ADOPTING BY REFERENCE MINNESOTA STATUTES SECTIONS 169.69
AND 169.693 AND MINNESOTA RULES PARTS 7030.1000 TO 7030.1050.
THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS:
Section 1. Definitions. For the purposes of this ordinance, the following phrases are
defined as follows:
"Engine retarding brake" shall mean a Dynamic Brake, Jake Brake, Jacobs Brake,
C- Brake, Paccar Brake, tr ansmiss ion brake or other similar engine retarding
brake system which alters the normal compression of the engine and subsequently
releases that compression.
"Abnormal or excessive noise" shall mean (a) distinct and loudly audible noise that
unreasonably annoys, disturbs, injures, or endangers the comfort and repose of
any person or precludes their enjoyment of property or affects their property's
value, (b) noise in excess of that permitted by Minnesota Statutes Section 169.69,
as it may be amended from time to time, which requires every motor vehicle to be
equipped with a muffler in good working order, or (c) noise in excess of that
• permitted by Minnesota Statutes Section 169.693 and Minnesota Rules parts
7030.1000 through 7030. 1050, as this statute and these rules may be amended from
time to time, which establish motor vehicle noise standards.
Section 2. It shall be unlawful for any person to discharge the exhaust or permit
the discharge of the exhaust from any motor vehicle except through a muffler that
effectively prevents abnormal or excessive noise and complies with all applicable
state laws and regulations.
Section 3. It shall be unlawful for the operator of any truck to intentionally use an
engine retarding brake on any public highway, street, parking lot or alley within
the city which causes abnormal or excessive noise from the engine because of an
illegally modified or defective exhaust system, except in an emergency.
Section 4. Minnesota Statutes Sections 169.69 and 169.693 (motor vehicle noise
limits) and Minnesota Rules parts 7030.1000 through 7030.1050 , as these statutes
and rules may be amended from time to time, are hereby adopted by reference.
Section 5. Signs stating "VEHICLE NOISE LAWS ENFORCED" may be installed
at locations deemed appropriate by the City Council to advise motorists of the
prohibitions contained in this ordinance, except that no sign stating "VEHICLE
NOISE LAWS ENFORCED" shall be installed on a state highway without a permit
from the Minnesota Department of Transportation. The provisions of this
ordinance are in full force and effect even if no signs are installed.
# -P -2
Section 6. It is the intention of the City Council that all future amendments to any
statutes and rules referenced or adopted by reference in this ordinance are also
referenced or adopted by reference as if they had been in existence at the time this
ordinance was adopted.
Section S. Any person, firm or corporation who violates any provision of this
ordinance shall, upon conviction, be guilty of a petty misdemeanor and punished
by a fine of not more than $300.
Section 9. This ordinance becomes effective from and after its passage and
publication.
Passed by the City Council of the City of Hutchinson
this 27th day Of Pebruary , 2001
Signed , Mayor
Attest , City Clerk
RESOLUTION NO. 11661
CITY OF HUTCHINSON
• RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
Centra
Dodge 2500 with Plow
29,516
Replacement
Garage
Yes
Plowman's Inc.
John Deere 1445 with
27,690
Replacement
Park/
Yes
L & P Supply
Mower
Rec
Ford Windstar
19,282
Replacement
Central
Yes
Valley Ford
Garage
Ford 250 with Plow
22,449
Replacement
Waste-
Yes
Airlake Ford -
Amok
water
Mercury
The following items were authorized due to an emergency need:
ITEM
COST
PURPOSE
DEPT. I BUDGET I VENDOR
Date Approved: February 27, 2001
18 Motion made by:
Seconded by:
Resolution submitted for Council action
by:
CunUT TAQY
The following is to be completed by the duly authorized officer
of the organization:
EE: $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by:
Building
Fire
Application shall be submitted at Police
least _ days prior to the Gambling oc6asion
�j
I . !Yf' /j g22 AND I, 1A /, _
Name of Authorized Officer of Name of Designated Gambling
Organization Manager
Hereby submit in duplicate this application for a license to conduct
the game ofgamblingin accordance with the provisions of the City of
Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349
for the license year ending
Si jAa4z=- Y jg
Authorized Officer of Organization DesignAted Gambling Manager o
organization
A .
1. True Name:
City of ::utchinson
(last) J)� q 1Sfi st) I' ddle) �/AI
2. Residence Address: 02 3tp(o / V I S a Ad- /7/�2��/✓1 S��1 !7l" 5
(street) (city) (state) (zip
3. Date of Birth: to - SO 4. Place of Birth ) 21t� /7rV
(mo /day /year) (city /state)
5. Have you ever been convicted of any crime other than a traffic
offense? Yes No )C . If Yes, explain
B. The following is to be completed by the designated gambling ma ager
of organization:
1. True Name: /
(last) (first) (middle)
2. Residence Address:
(street)
3. Date of Bi the
- RECEIVED
City of Hutchinson
(mo /day /year)
MCLEOD COUNTY DUCKS UNLIMITED
WOMEN'S CH APTER 261
I
(city /stt )
� -c.
(city) (state) (zip)
4. Place of Birth:
3`
5. Have you ever been convicted of crime other than a
traffic offense? Yes No LY If yes, explain
6. How long have you been a member of the organization? —
7. Attach a copy of the official resolution or official actif5n
designating you gambling manager.
C. Game Information:
1. Place where gambling devices will be used
2. Date or dates gambling devices will be used r X06
(date and /or day(s)
3. Hours of the day gambling devices will be used: of week)
From To
P.M P.M. ll\\
4. Maximum number of players V
5. Will prizes be paid in money or merchandise? - {ltAtiC`Z
6. Will refreshments be served during the time the gambling
devices will be used? Yes No If so, will a charge
be made for such refreshments? Yes NO
D. Organization Information:
1. Address where regular meetings are held Haf WICIA :%11eF it
2. Day and time of meetings te 34
3. Is the applicant organizatipn organized under the laws of the
State of Minnesota? Yes No
4. How long has the organization been in existence?
4a. How many members in the organization?
5. What is the purpose of the organization? °t d/u'Zt
6. Officers of the Organization: GM
Name Address Title
7. Give names of officers or any other persons paid for services
to the organization:
Name Address Title
�. Organization Information: (Continued)
8. In whose custody will organization records be kept?
Name 5A ar1 ty�oL — Address 01 Vi5�cl 'u. �1J1 1L
9. If the organization carries sufficient insurance to compensate
the players in the event any injury is sustained by players
while gambling devices are used, or while on the licensed
premises, please state the
Name of Insurer and Policy No.
10. Have you (Manager & Officer) read, and do you thoroughly
understand the provisions of all laws, ordinances, and
regulations governing the operation and use of gambling devices?
b PIJ
11. Attach a list'of all active members of the organization.
E. The following information is provided concerning a fidelity
bond given by the gambling manager in favor of the organization.
1. Name of bonding company
2. Address of bonding company
3. Amount and duration of bond
4. Application is hereby made for waiver of the bonding
requirements. Yes No
I declare that the information I have provided on this application
is truthful, and I authorize the City of Hutchinson to investigate
the information submitted. Also, I have received from the City of
Hutchinson a copy of the City Ordinance No. 655 relating to gambling,
and I will familiarize myself witt the co44)p is thereof.
Subscribed and
Signature officer or organ
Date: 12-a20 _ D /
sworn to before me a notary public on this
19
Signature of Notary Public
Commission expires on
Subscribed and sworn
19
to before me a notary public on this
Signature of Notary Public
Commission expires on
on
day of
day of
• -
SHORT TERN
1]
City of 'Hutchinson
3M CLUB OF HUTCHINSON
FEE: $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by:
Building
Fire
Application shall be submitted at Police
least _ days prior to the Gambling occasion
AND I
Name of Officer of me f Designated Gambling
Organization Manager
Hereby submit in duplicate this application for a license to conduct
the game ofgamblingin accordance with the provisions of the City of
Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349
for the license year ending .
Si atures:
�
Au rized ff' er of Organization D s' hate ambling Manager of
organization
A. The following is to
of the organization:
ha A 1. True Name:
0
be completed bythe duly authorized officer
(last) (first � Qmid le)
2. Residence Address: ( -533:
(street) (city) (s ) (zip)
Date of Birth: )) S 2 4• Place of Birt
(mo /day /year) (city te)
5. Have you ever been con of any crime other than a traffic
victs
offense? Yes No If Yes, explain
The following is to
of organization:
1. True Name:
(last)
Residence Address:
2.
3•
Date of Birth:
RECEIVED
City of Hutchinson
day /year)
(city /state)
� -
(state)
of Birth: _/
be completed by the designated gambling manager
5. Have you ever been convicted of ny crime other than a .
traffic offense? Yes No Lr. If yes, explain
6. How long have you been a member of the organization?
7. Attach a copy of the official resolution or official actin
designating you gambling manager.
C. Game Information: 1
1. Place where gambling devices will be used
2. Date or dates gambling devices will be used
(date and /or day(s)
3. Hours of the day gambling devices will be used: of week)
From To A.M.
P.M. P.M.
4. Maximum number of players D
5. Will prizes be paid in money or merchandise?
6. Will refreshments be served during the mime the gambling
devices will be used? Yes No ✓ If so, will a charge
be made for such refreshments? Yes NO
D. Organization Information:
1. Address where regular meeti are held 3mL� _T!/h ' F N
2. Day and time of meetings "11v,� 19t A �3
3. Is the applicant organization organized under the laws of the
State of Minnesota? Yes No
4. How long has the organization been in existence?
4a. How many members in the organization?
5. What is the purpose of the organization ?
6. Officers of the Organization:
7. Give names of officers or any other persons paid for services
to the organization:
Name Address Title
�. Organization Information: (Continued)
8. In whose cus dy will organization records / 1 — kep ?�
Name 3 Y Address `�/ (6'l� root �� 1d1�✓_5G
9. If the organization Qarries sufficient insurance to compensate
the players in the event any injury is sustained by players
while gambling devices are used, or while on the licensed
premises, please state the
Name of Insurer and Policy No.
10. Have you (Manager & Officer) read, and do you thoroughly
understand the provisions of all laws, ordinances, and
regulations gove�ning the operation a d use of gambling devices?
11. Attach a list of all active memb rs of the organization.
E. The following information is provided concerning a fidelity
bond given by the gambling manager in favor of the organization.
1. Name of bonding company
2. Address of bonding company
3. Amount and duration of bond
4. Application is hereby made for waiver of the bonding
requirements. Yes No
I declare that the information I have provided on this application
is truthful, and I authorize the City of Hutchinson to investigate
the information submitted. Also, I have received from the City of
Hutchinson a copy of the Gity Ordinance No. 655 relating to gambling,
and I will familiarize miTS with thft counts thereof.
orized orricer
Subscribed and
Date: at- i1V2 `h I
sworn to before me a notary public on this
19
Signaturp of Notary Public
Commission expires on
Subscribed and sworn to before me a notary public on this
19
Signature of Notary Public
Commission expires on
organiza
day of
day of
46
• CITY OF HUTCHINSON
POLICE SERVICES
TO: Mayor and Council
FROM: Steve Madson, Director of Police/Emergency Management Servic
DATE: February 12, 2001
RE: Request for Out of State Travel
This memorandum will serve as a request to send several employees to out of state
conferences. The employees and conferences are as follows:
Sgt. Chuck Jones: will attend the Dictaphone Training Seminar in Atlanta, Georgia on
March 13 -14, 2001. This seminar will provide the necessary background to afford police
services the knowledge to fully utilize the capabilities of the new Dictaphone Voice Logger
• System, which was recently installed. Dictaphone will pay the full cost of the seminar and
travel.
Sgt. Chuck Jones and Investigator Michelle Hammond - Johnson: will attend the National
Center for Missing and Exploited Children seminar entitled "Responding to
Missing /Abducted Children. This seminar will be held in Knoxville, Tennessee from
November 5 until November 9, 2001. This seminar will provide the knowledge necessary
for personnel to respond effectively to missing children cases. The cost of tuition, lodging
and instructional costs will be paid by the National Center. The cost of travel and meals
will be the responsibility of the City of Hutchinson. The estimated cost is $1,400.00 and
is budgeted for this year.
Investigator Chris Dobratz and Investigator Scott Schuette: will attend the National Center
for Missing and Exploited Children seminar entitled "Responding to Missing /Abducted
,q hildren. This seminar will provide the knowledge necessary for personnel to respond
f (� w „pOw' a effectively to missing children cases. The cost of tuition, lodging and instructional costs will
��>� be paid by the National Center. The cost of travel and meals will be the responsibility of
the City of Hutchinson. The estimated cost is $1,400.00 and is budgeted for this year.
If you have any questions or concerns, please do not hesitate to contact me at your earliest
convenience.
/lkg
2001 -01 -0003
P•
CITY OF HUTCHINSON
MEMO
Finance Department
�1
February 23, 2001
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL. FINANCE DIRECTOR
SUBJECT: INVESTMENT AUTHORIZATION
* To continue on a short -term investment at a good rate I would ask
approval of the following:
Commercial Paper (this is all Al /P1 paper with Salomon Smith
Barney)
$2,799,447.12 Michigan ConsolGas Due 02/14/01
$1,149,261.18 Dynamic Fund Corp Due 03/26/01
•
AND for Long Term Investment the following:
PRUDENTIAL
FHLMC $200,000 Due 8/8/06
(Callable 8/9/01)
5.964%
5.50%
6.027%
� —
MEMORANDUM
•
DATE: February 21. 2001
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT FOR A PORTABLE SIGN AS
REQUESTED BY THE KNIGHTS OF COLUMBUS FOR THE ANNUAL FISH FRY (1200
ADAMS STREET SE)
Pursuant to Section 8.12, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for a conditional use permit.
HISTORY
On February 1, 2001, Roman Haas of the Knights of Columbus submitted an application for a conditional use permit
to place a portable sign advertising the annual fish fry to be held at the Minnesota Armory building. A similar permit
was granted in 1999 and 2000.
FINDINGS OF FACT
L The required application was submitted and the appropriate fee was waived.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
February 8, 2001,
RECOMMENDATION
The Planning Commission voted to recommend approval of the conditional use request with the condition that the sign
not be flashing.
Respectfully submitted,
Bill Amdt, Chairman
Hutchinson Planning Commission
0
cc: Roman Haas, Knights of Columbus, P.O. Box 62, Hutchinson, MN 55350
CITY OF HUTCHINSON PLANNING STAFF REPORT
To: Hutchinson Planning Commission is
Prepared By: Planning Staff: Brad Emans, Dick Nagy, Dolf Moon, Don Nelson,
Jean Ward, John Rodeberg, John Webster, Lenny Rutledge, Dan
Jochum, Marc Sebora, Heather Bieniek and Julie Wischnack
Date: February 5, 2001 — Meeting Date: February 20, 2001
Applicant: Knights of Columbus (Applicant)
Minnesota State Armory (Property Owner)
Brief Description
The applicant is requesting the allowance of a conditional use permit to place a portable c
on- premise sign for their annual fish fry to be located at the Armory building (1200
Adams St. SE).
GENERAL INFORMATION
Existing Zoning: I -2
Property Location: 1200 Adams St. SE
Lot Size: N/A •
Existing Land Use: Armory building
Adjacent Land Use
And Zoning: surrounded by either I -1 or 1 -2 (HATS facility, McKimm Transit.
etc.)
Comprehensive
Land Use Plan: Industrial
Zoning History: CUP granted for similar request in January 1999 and 2000, the fee
has been waived both years
Applicable
Regulations- Section 6.07 — Conditional Use Permit Required
Section 10.14 — Sign Regulations
SPECIAL INFORMATION
Transportation: .-Access from Adams St. SE (old Hwy 22)
Parking: Located in front (north side) of building 49
•
Publication No 6572
PUBLISHED IN THE HUTCHINSON
LEADER Thursday, February$ 2001
Notice of Public Hearing
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
1 l 1 Hassan Street, Hutchinson MN 55350
phone (320) 587 -5151, ext. 258 or 203 fax(320)234-4240
•
Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council
Chambers, at City Hall on Tuesday, February 20, 2001, at 5:30 p.m. for the purposes of holding a public
hearing regarding an application from:
Knights of Columbus, applicant, are requesting a conditional use permit top lace a portable sign at 1200
Adams Street SE (Minnesota National Guard Armory) for their annual fish fry.
The following is a map that identifies the location of the property:
All persons wishing to be heard regarding this application should appear at this meeting or provide written
comments no later than 4:30 p.m. on Tuesday, February 20, 2001. Plans and materials are available at the
city offices for review, b appointment. A complete agenda of the Planning Commission meeting is also
available at the City offices. If you have questions about the proposal, you may contact the Planning
Department at the number provided.
February 5, 2001
Date
City AdrWnistraa<o
RESOLUTION NO. 11664
RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF KNIGHTS OF
COLUMBUS FOR PROPERTY LOCATED AT 1200 ADAMS STREET SE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Knights of Columbus, applicant, made application to the City Council for a Conditional Use Permit under
Section 8.14 to place a portable sign advertising the annual fish fry to be held at the National Guard Armory
located at 1200 Adams Street S.E. with the following legal description:
LEGAL DESCRIPTION: Part of Lot 2 Auditor's Plat of Section 7 and Part of the Northeast Quarter of the
Northeast Quarter of Section 7, Range 116, Township 29
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of •
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
RECOMMENDATION:
The City Council hereby approves the conditional use permit with the following conditions:
The sign may not have flashing lights.
Adopted by the City Council this 27' day of February, 2001.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
0
MEMORANDUM
DATE: February 22, 2001
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: VARIANCE TO REDUCE THE REQUIRED SIDE YARD SETBACK FROM 6' TO 5.5' (FROM
THE SOUTH PROPERTY LINE) FOR THE CONSTRUCTION OF A STAIRWAY FROM THE
SECOND LEVEL TO THE GROUND LEVEL.
Pursuant to Sections 6.04 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for a variance.
HISTORY
On January 16, 2001, Larry and Sue Gilmer submitted an application for a variance to reduce the side yard setback 6 ".
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
February 8, 2001.
3. At the public hearing, neighbors were present and staff had received written objections.
RECOMMENDATION
The Planning Commission voted to recommend denial of the variance based on the fact there were no property
characteristics which presented a hardship.
Respectfully submitted,
Bill Arndt, Chairman
Hutchinson Planning Commission
cc: Larry and Sue Gilmer, 561 Grove St SW, Hutchinson, MN 55350
.
L
CITY OF HUTCHINSON PLANNING STAFF REPORT
To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Jean Ward,
John Rodeberg, John Webster, Marc Sebora, Lenny Rutledge,
Heather Bieniek, Dan Jochum, Dick Nagy and Julie Wischnack, AICP
Date: February 9,2001 — Meeting Date: February 20, 2001
Applicant: Larry and Sue Gilmer, property owners
Brief Description
The applicant is requesting a variance to reduce the required side setback from 6' to 5.5' (from
the south property line) for the construction of a stairway from the second level to the ground
level. The owners have expressed that this building is not currently used for a duplex, although
the stairway design meets the width requirements for second level exiting.
GENERAL INFORMATION
F7ristine Zoning: R -2, Medium Family Residential
Property Location: 561 Grove St. SW •
Lot Size: 6,090 square feet.
Existing Land Use: Residential
Adjacent Land Use
And Zoning: R -2 surrounding the area
Comprehensive
Land Use Plan: Low density residential
Zoning History: Platted prior to 1988
Applicable
Regulations: Section 8.05 — Setbacks in R -2 District
Section 6.04 — Variance Required
SPECIAL INFORMATION
Parking: Not Applicable
Physical
Characteristics: Not Applicable
Variance
Gilmer, Larry and Sue — 561 Grove St. SW
Planning Commission Review — February 20, 2001
• Page 2
Analysis: A variance is requested to reduce the required setback from 6' to 5.5' for
the addition of a stairway from the upstairs to the ground. The listed
hardship is in an emergency there are no other exits from the upstairs.
The other hardship is there are no other alternative locations for another
second -story exit on the home.
Staff Recommendation:
Staff recommends approval of the variance with the following
conditions:
1. The stairway can not cover or be above the gas meter. If the gas
meter is in this location, it must be moved, at the owner's expense.
2. The construction must follow the plans submitted, in that it may not
be located closer than 5.5' from the south property line.
Cc: Larry and Sue Gilmer, 561 Grove St. SW, Hutchinson, MN 55350
E
40
Publication No. 6568
PUBLISHED IN THE HUTCHINSON
LEADER Thursdav, February 8, 2001
Notice of Public Hearing
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
I 1 l Hassan Street, Hutchinson MN 55350
phone (320) 587 -5151, ext. 258 or 203 fax (320) 234 -4240
Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council
Chambers, at City Hall on Tuesday, February 10, 1001, at 5:30 p.m. for the purposes of holding a public
hearing regarding an application from:
Larry and Sue Gilmer, property owners, are requesting a variance to reduce the required side -yard setback
from 6' to 5.5' for the construction of a stairway from their upstairs to the ground level for property located
at 561 Grove St. SW.
The following is a map that identifies the location of the property:
11 1 8
2�1
10 6LLT 181 S
01
9 ! 10 1 10 10 1
2 /y 9 9 2
r 1 7 3 8 3
q 7 4 7 4
84 B
ILLER AVE SW •••r ••••.•~•.•••••••�•.
1 1 1 1 FI 10 F
All persons wishing to be heard regarding this application should appear at this meeting or provide written
comments no later than 4:30 p.m. on Tuesday, February 20, 2001. Plans and materials are available at the
City offices for review, by appointment. A complete agenda of the Planning Commission meeting is also
available at the City offices. If you have questions about the proposal, you may contact the Planning
Department at the number provided.
City AdLhinistrakr
February 5, 2001
Date
4 J1'�—(7-)
10 51
lit
i�
I rf. 7 , 1:1
T
Z a)
2 4 "
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all
0
0
rn
48-00
T� I — . . — - - ---
10 Ol
s.
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W
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at
40 0
10.7
7
West line of. alley
jj4 jl ?w as per
48.00--" East pr
opertX line as per
10 ; s ! occupation and snonon'Sn's
ALLEY
East line g l.ailgy ' as per plat
0
� ( 1 mt2 tvlof)rT'j
GROVE
STREET
Z a)
P
N
0
0
0
rn
West line of. alley
jj4 jl ?w as per
48.00--" East pr
opertX line as per
10 ; s ! occupation and snonon'Sn's
ALLEY
East line g l.ailgy ' as per plat
0
� ( 1 mt2 tvlof)rT'j
GROVE
STREET
RESOLUTION NO. 11665
RESOLUTION DENYING A VARIANCE FOR A REDUCTION IN A SIDE YARD SETBACK
FROM 6' TO 5.5' AS REQUESTED BY LARRY AND SUE GILMER AT 561
GROVE ST.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
Larry and Sue Gilmer, property owners, have made application to the City Council for a Variance under
Section 8.05 to build an exit from the upstairs to the ground level that would not meet the side yard setbacks.
The property is located at the following legal description:
LEGAL DESCRIPTION: Lot 9 Ex S 48.5'& Lot 10 Ex N 66.5' & 7.5' Vac alley adj. Blk 4,
Bonniwell's Add.
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the •
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
RECOMMENDATION:
The City Council hereby denies the variance based on the fact there were no property characteristics which
presented a hardship.
Adopted by the City Council this 27`" day of February, 2001.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
•
,-F-62-)
MEMORANDUM
DATE: February 21, 2001
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: VARIANCE FOR A HEIGHT INCREASE FROM 16' TO 18.5' FOR THE CONSTRUCTION OF
A 2 CAR GARAGE AS REQUESTED BY COLIN AND KARI MCGRAW
Pursuant to Sections 6.04 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for a variance.
HISTORY
On January 17, 2001, Colin and Kari McGraw submitted an application for a variance for a new garage that would be
18.5' in height.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
February 8, 2001.
3. At the public hearing held, no neighbors were present to object nor had staff received any written objections.
4. The new garage would meet all setback requirements.
5. There would be a discontinuance of an existing non - conforming use (previous garage).
RECOMMENDATION
The Planning Commission voted to recommend approval of the variance with the following conditions:
1. The building may not be pole construction.
2. The building may not be used for commercial purposes.
3. The construction must follow the plans provided (dated 1 -9 -01)
Respectfully submitted,
Bill Arndt, Chairman
Hutchinson Planning Commission
cc: Colin and Kari McGraw, 536 Hassan St. SE, Hutchinson, MN 55350
•
- r= -(3)
RESOLUTION NO. 11666
RESOLUTION APPROVING A VARIANCE FOR A HEIGHT INCREASE OF 2.5' FOR THE
CONSTRUCTION OF A NEW GARAGE AS REQUESTED BY COLIN AND KARI
MCGRAW AT 536 HASSAN ST SW.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Colin and Kari McGraw, property owners, have made application to the City Council for a Variance under
Section 6.04 to construct a new garage. The new garage will exceed the maximum height of 16' (proposed
is 18.5'). The property is located at the following legal description:
LEGAL DESCRIPTION: Lot Fors (4), Block Fifty -eight (58), Townsite of Hutchinson, South
Half
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
RECOMMENDATION:
The City Council hereby approves the variance with the following conditions
1. The new garage would meet all setback requirements
2. The building can not be pole construction.
3. The building may not be used for commercial purposes.
4. The construction must follow the plans provided (dated 1 -9 -01)
Adopted by the City Council this 27' day of February, 2001.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
CITY OF HUTCHINSON PLANNING STAFF REPORT
• To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Jean Ward,
John Rodeberg, John Webster, Marc Sebora, Lenny Rutledge,
Heather Bieniek, Dan Jochum, Dick Nagy and Julie Wischnack, AICP
Date: February 9, 2001 — Meeting Date: February 20, 2001
Applicant: Colin and Kari McGraw
Brief Description
The applicants are requesting a 2.5' variance from that maximum height allowance of 16' to
construct a two -car garage. The garage does meet all other setback requirements. The reason for
the 2.5' variance would be so the pitch of the garage matches the pitch of the house and they
would also be demolishing the old garage, which is a non - conforming use (because of setback
requirements).
GENERAL INFORMATION
Existing Zoning: R -2, Medium Density Residential
• Property Location: 536 Hassan St. SE
Lot Size: 8,712 sq. ft .2 acres
Existing Land Use: Single Family Dwelling with detached garage
Adjacent Land Use
And Zoning: R -2
Comprehensive
Land Use Plan: Low Density Residential
Zoning History: The property was platted before 1988.
Applicable
Regulations: Section 8.05 — Setbacks in R -2 District
Section 6.04 — Variance Required
SPECIAL INFORMATION
Transportation: Access to the driveway from the alley.
Physical
Characteristics: N/A
7 _r—(3)
Variance
Colin and Karl McGraw — 536 Hassan St. SE
Planning Commission Review — February 20, 2001
Page 2
Analysis and
Recommendation: The proposed garage would setback 12 feet from the alley. The
proposed height of the garage would match the height of the house;
providing an aesthetically pleasing design. The extra height added to
the garage would not be used to have an upstairs or for personal use, the
reason for the variance would be so the pitch of the garage would match
the pitch of the house.
Staff recommends approval of the variance based on the following facts:
1. The new garage would meet all setback requirements
2. There would a discontinuance of a non - conforming use.
3. This property presents unique characteristics (i.e. roof design of
existing home).
Staff would further recommend the following conditions:
1. The building can not be of pole construction.
2. The building may not be used for commercial purposes.
3. The construction must follow the plans provided (dated 1 -9 -01)
Cc: Colin and Kari McGraw, 536 Hassan St. SE, Hutchinson, MN 55350 0
• Publication No. 6569
PUBLISHED IN THE HUTCHINSON
LEADER Thursday, February 8, 29
Notice of Public Hearing
CITY OF HUTCHINSON
COUNTY OF MCLEOD
STATE OF MINNESOTA
11 I Hassan Street, Hutchinson MN 55350
phone (320) 587 -5151, ext. 258 or 203 fax(320)234-4240
Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council
Chambers, at City Hall on Tuesday, February 20, 2001, al 5:30 p.m. for the purposes of holding a public
hearing regarding an application from:
Colin and Kari McGraw, property owners, are requesting a height variance from the required 16' max to
18.5'. The variance would allow the pitch of the garage to match the pitch of the house for property located
at 536 Hassan St. SE.
The following is a map that identifies the location of the property:
•
8 3 8 3 8 qi
7 4 7 7
5 B 5 B B 6
AVE SW FIFTH AVE SE
1 12 1 10 1 10 1 10 10
11 2 9 9 2 9 9
t f0 3 8 3 8
4 7 4 *4 7 4 7
8 5 6 5 6 5 6 5 6
5 7 11 12 11 12
10 1 6
2 9 n 9 2 1 14
3 8 8 3 1 3 7
4 12 4 8
4 7 4 7 4 5
g 5
6 9
AVE SIN
10 [:Iq 10 SDCTH AVE
All persons wishing to be heard regarding this application should appear at this meeting or provide written
comments no later than 4:30 p.m. on Tuesday, February 20, 2001. Plans and materials are available at the
City offices for review, by appointment. A complete agenda of the Planning Commission meeting is also
available at the City offices. If you have questions about the proposal, you may contact the Planning
Department at the number provided.
• City A mistral
February 5, 2001
Date
# -F -(3)
a. s' va
•
ALLEY—
CURB 6 GUTTER —
CURB L GUTTER
S�N
CURB 6 GUTTER —
11 *9
LPED OS 24'
AGE I 56'
1 1
7' I �-- 28'
I
CURB L GUTTER—
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6'
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19'
UTILITY EASEMENT
ROPERTY LINE
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In
HASSAN ST SE
AVERGAE HEIGHT ABOVE GRADE = 18.5'
EAVE HEUGHT ABOVE BLOCK = 8' -7 7/16'
AK HEIGHT ABOVE BLOCK = 24' -0 5/16'
ERAGE HEIGHT ABOVE BLOCK = 16' -3 7'
NW CORNER BLOCK ABOVE GRADE = 1 -10 13/16'
NE CORNER BLOCK ABOVE GRADE = 3' -3 7/8'
SE CORNER BLOCK ABOVE GRADE = 2'-8 13/16'
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AVERAGE HEIGHT ABOVE GRADE = 18.5'
FOOTING SIZE = 16'VxB'D
FOOTING DEPTH = 42'+
STAIR TOTAL HEIGHT = 10' 1 112'
STAIR RISE = 7 19/32'
STAIR RUN = 9'
30-10�
20'
25'
18'
17'
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9
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FLOOR SHEATHING
14'
TRUSS (HURRICANE) TIES
ON ALL TRUSSES
TRUSS DESIGNED 50,0 PSF `T 16' -36'
LIVE LOAD IN ROOM A AREA 1
B. -Il, W -7Z.
ii 16
TREATED SILL PLATE 5' SLAB 3010# CONCRETE
WITH SILL SEAL 1 /0' PER MOT SLOPE
-TO
GARAGE DOORS _
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4' SAND
16'W x 8'H x 8'D BLOCK
` __ C500# CONCRETE
16'W x B'H
N -S Cross Section
o�
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SCALE = 1/8
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PAGE 6
0
AVERAGE HEIGHT ABOVE GRADE = 18,5'
FOOTING SIZE = 16'VxB'13
FOOTING DEPTH _ 42'*
STAIR TOTAL HEIGHT = 10' 1 1/2'
S AIR RISE 7 19/32'
STAIR RUN = 9'
ASPA,.I SHINLI I
15 Y RHOFING PAP It
ICE SHIELD CAVE M 24'
PAST EXT. WAI L I INL
1/2' PLYV0111 RUUF SHEAIING
2X DOUBLE 2X6 WITH I/2'
— PLYWOOD GLUED AND NAILED
EXISTING GRADE
I
West Elevation
SCALE = 1/8
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FLOUR SHEATHING
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LAPPID GARNERS,— -- -
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2X C i III 1
-
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PROPOSED GRADE
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1
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- - 1/2' X 9• ANLHUM NW 1S AF t/ d 01:. 0i"
4' FROM CORNERS ANII SPLFCM
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EXISTING GRADE
I
West Elevation
SCALE = 1/8
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1- 2 -2650 0.01 0.08 0.09
2- 3 -3013 0.01 0.47 0.49
3- 4 -1635 0.00 0.46 0.47
4- 5 -206 0,00 0.41 0.41
5- 6 91 0.00 0.10 0.10
6- 7 -206 0.00 0.41 0,41
7- 8 -1635 0.00 0.46 0.47
8- 9 -3013 0,01 0.47 0.49
9 -10 -2650 0,01 0.08 0.09
Be FORCE An 13ND CSI
1B -17 1866 0.07 0.01 0.14
17 -16 1806 0.04 0,16 0.20
16 -15 1888 0.04 0.34 0.30
15 -14 1779 0.06 0.33 0.40
14 -13 1888 0.04 0.34 0.38
13 -12 1088 0.04 0.16 0.20
12 -11 1866 0.07 0.07 0.14
HER FORCE N® MUCH
2 -17 -60L 9 -12 -681
2 - 15 -28L 7 -19 -2037
3 -15 1640 4 -19 -2037
8 -14 1648 5 -19 385
9 -14 -281 6 -19 385
R4B . 1.15
...PoOpu 1I(UMbrSlr0.S -.
70P CHORDS, 2x8 SP 1400P -2.OR
RM CHORDS, 2x10 SP 2250P -1.99
WEDS, 2x4 PIT STAND (N)
2x6 SPP 165OF -1.5C 3,4
(): Plate OFFSET Eras joint center. Refer
to Joint Detail Report.
Truas designed with 50.0 psf Live Load in
Rl area.
All L'ONPR96SION Chords are asewled to be
continuously braced =Less noted othox lse
MAX LIVE WAD DBPLRC11ONt
L/999
L.- 0.18 D.- 0.05x' T. -0,23•
MX HOMOMAL DBFlECT10Nr
T- 0.23^
1 -
IM
continuous lateral brace attached w/ (2)
10d nails each trmlber.Brace 301ST be located
to prwlde e4ual unbracod angina 4tts OR; for
single ply trues a "T- brace say be nailed
flat to edge of sea w /16d calls ® 8" o.c.,
using same size, grade A species s, web.
Brace aunt extend 906 of web length.
HULTZPLR LOADS -- Thin design is the
cmpoi its result of mlltiple loads.
This design based on chord bracing applied
per the follwing echedWet
Hate O.C. From TO
TC 24.0 11- 0- 0 17- 0- 0
Bracing shown is for visual purposes only.
.. . .. ... .joint Locations.. ........ ...
X 11 • 0 -0. 0 7) LO -31- 6 11) 23- O- 0�
2) 3- 0- 0 8) 21- 2 -12 14) 21- 2 -12
3) 6- 9. 4 9) 25- 0- 0 111 6- 9. 4
4) 9- 0 -10 10) 20- 0- 0 14) 5- 0- D
5) 11- 0- 0 11) 20- 0- 0 1'.1 3- 0- D
6) 17. 0- 0 12) 25- 0- 0 Ili 0. 0- D
------------ TOTAL Olt LOA06 -----------
Uniform PLF Prom PLY To
TC Vert L +D -74 -1- 4- 'v ^4 29- 4- 0
BC Vert L +D .20 0- D- 0 -10 6- 9- 4
BC Vert L+D .120 6- 9- 4 -110 21- 2 -12
He Vert L+D .20 21- 2 -12 -14 28- 0- 0
Concentrated LBS Locatica
Be Vert L+D -160 6- 9- S
Be Vert L+D -160 21- 2 -11
BBACTIONB PER BBARINO LOCATION___- -
R -LOc Vert Hurts Uplift 7-Loc Type
0. 1.12 2297 D 0 BOC Pill
27 -10- 4 2297 0 0 BO7 H -ROLL
11- JI 0• 1 J }0
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I
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11 -10-8
0.10.6
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28.0.0
11 17 16 IS 14 13 li 11
2298# 3.50" 2299# 3.50"
1-44-0 1 0 1
1� 1 -0
(RI- t0 -10) I 160# 100.#
leb'- -10)
EXCEPT AS SHOWN PLATES ARE TI20 GA T &STP:D IB 4 ANSUTPI 1.1995
scale = DAM
READ ALL NOTES ON THIS SHEET.
TC Live
30.0 psr
Designed 87: JR
C W ARNING :
NG OF THIS DRAWINGjPPjfff8 T�AF CONTRACTOR.
BRACING WA RNIppy I O a„nae w ok on.
,1 vJ Jq e1'n. i n1 1n tla1•M1 vt crccu.a L,Lringwl,ML .m1MU p ,X111 r ttl 4V arall 1 lrAlV41nn Vllu p I ,ho gs <a tnlnlm in
po tre d.hit .vbnl l". sou mi 4 c h 11 it ba I allLr lmlidlty ilia <'111f fmyar llu 111 n 7
Jr>Ipi m..IwLk ununllrtlornle nallvlhc e" ..t- - W , 4,, l .. 6a de"Iet mnm / nl111y 4K JUnap+a
,I bl u - anfl" er o mndinit end a ( tv .nn /mr tl<"lfav
I I 1 rrA .y4aa ai Lv :. nnnmr„ uNY' 1.. ru Wi+niadwlto the wp. .ki y;nel e M all , t Le cline Iill .armrnr5 ar , nwmv. if
I
at 1 11 I 1 r .S t . .a4. -0 r 111 a lnpasiutemLa mesa 1111, 1'6 t to fi .1101. I\ 1 - cnv1
ln ... wl� . h • n - Jr n 1'n'16 -t 1 t 1 I .it of
1 - 11 In 1 - IN I 1!)u l n u l,a ,- •`elNawa Il
n.1,nla 6r lm.-. a1 rYl ,ur.l 11 .0 u. rtq•teul I mbull. III %tlnlytliroltulL llrV'IY.gn r. leln.l „v ..l far aflr.l� n"
l l
Ibtc1 1'.•n.Id:lirclltlr. h oay,e.a Jr, t, la, , xdi.i deVl -a•14r 8oL�i lrmsalg.Wna.val tw�i¢¢latl ,n be niry Ill,
� nmv Um:Lnnx Ilea:?: <r. Oly. «I iva( ILL iu. �to.1 gala lLx: nm. 41 a0vpnou all It lha fuial bnf.Jl�q tuJcn l.,, al
n5:1 �hn a l�nmrda
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TC Dead 7.0 psr
B4- L.IVC D.D psi
DC Dead 10.0 paf
TOTAL. 47.0 p!II'
LOAM UUR. I'At•: 1.19
SPACING; 2.1.0"
Chlaked Ily
1141e: 1-09.01
ling. Nu:
Stvla: OP.IG 110- 6fi262N
MEMORANDUM
F
6,1
DATE: February 22, 2001
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT FOR RELOCATING A FUNERAL HOME
REPLACING A BANK AT ECHO DRIVE AT HWY 15 SOUTH AS REQUESTED BY DOBRATZ-
HANTGE FUNERAL CHAPEL.
Pursuant to Section 8.12, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for a conditional use permit.
HISTORY
On December 19 ", 2000 Dobratz- Hantge Funeral Chapel submitted an application for a conditional use permit to
transform the Citizens Bank South into a funeral chapel. The proposed plan is to have two phases, phase two is
recommended to have a separate conditional use permit
FINDINGS OF FACT
The required application was submitted and the appropriate fee was paid.
Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
February 8, 2001.
At the public hearing held, no neighbors were present to object nor had staff received any written objections.
One neighbor showed up at the Planning Commission meeting on February 20, 2001 and expressed his
concern about the parking and traffic issues.
RECOMMENDATION
The Planning Commission voted to recommend approval of the conditional use permit with the following conditions:
1. Phase I1 construction requires another conditional use permit review.
2. The processions from the site must exit onto the frontage road, not Echo Drive.
3. Parking lot spaces are required to be at least 10 feet from the property line and a minimum depth
of 20 feet.
4. The entrance from Echo Drive must me a one way to the west.
5. Any utility relocation would be conducted at the owner's expense.
Respectfully submitted,
Bill Arndt, Chairman
Hutchinson Planning Commission
cc: Citizens Bank, Owner
Dobratz Hantge Funeral Chapel, Applicants
Marty Campion, Otto Associates
RESOLUTION NO. 11667
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR RELOCATING A
FUNERAL HOME, REPLACING A BANK AT ECHO DRIVE AT HWY 15 SOUTH
AS REQUESTED BY DOBRATZ- HANTGE FUNERAL CHAPEL (400 South Glen St.)
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Dobratz- Hantge, applicants, have made application to the City Council for a Conditional Use Permit under
Section 8.12 to relocate a funeral home on property with the legal description:
LEGAL DESCRIPTION:
Lot 1, Block 2, Olson's Addition & Lot 2, Block 2, Olson's
Addition
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
RECOMMENDATION:
The City Council hereby approves the conditional use permit with the following conditions:
1. Phase II construction requires another conditional use permit review
2. The processions from this site must exit onto the frontage road, not Echo Drive
3. Parking lot spaces are required to be at least 10 feet from the property line and a minim
depth of 20 feet.
4. The entrance from Echo Drive must be a one way to the west.
5. Any utility relocation would be conducted at the owner's expense.
Adopted by the City Council this 27' day of February, 2001.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
CITY OF HUTCHINSON PLANNING STAFF REPORT
• To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Jean Ward,
John Rodeberg, John Webster, Marc Sebora, Lenny Rutledge,
Heather Bieniek, Dan Jochum, Dick Nagy and Julie Wischnack, AICP
Date: February 13, 2001— Meeting Date: February 20, 2001
Applicant: Hantge Dobratz Funeral Chapel
Brief Description
This conditional use permit application, would transform the Citizens Bank South
building into a funeral chapel. The plan is to phase the building project, as they will
continue to operate, for a short time, in the downtown area. The first phase would be
enclosing a portion of the existing drive - through area. The second phase would be to the
south and west.
There are three existing accesses to the property; one on the service road and two on
Echo Drive. The transportation elements are the most important features of this
conditional use permit.
• Last month, the Planning Commission tabled the item, pending more submissions. Staff
has received the outstanding information regarding the property and is recommending
approval of the conditional use permit with conditions.
GENERAL INFORMATION
Existing Zoning: C -4
Property Location: The southwest corner of Oakland (frontage road) and Echo Drive.
Presently, Citizens Bank South building.
Lot Size: 1.8 acres (1.2 and .6 acres) The property is situated as two parcels
of land.
Existing Land Use: Bank
Adjacent Land Use
And Zoning: C4 Zoning is located on the South, Highway to the north,
residential to the east.
Comprehensive
Land Use Plan: Commercial
• Zoning History: NA
Conditional Use Permit
Hantge Funeral Chapel - 2 Review
Planning Commission Review — February 20, 2001 •
Page 2
Applicable
Regulations: Section 8.12 - Conditional Use Permit Required.
SPECIAL INFORMATION
Transportation: There are three entrances to the property. The most northerly
entrance from Echo Drive must be a one -way to alleviate problems
with stacking and accessing the frontage road. Echo Drive serves
as a major Emergency Service route, which complicates the traffic
considerations for this area. Staff would recommend processions
only exit the site on the frontage road. The Phase I addition will
not be the major consideration for traffic. The larger Phase II
expansion will have a greater effect on the traffic volumes. Phase
II construction would require the right turn lane to be rebuilt on the
frontage road. Phase II would also require an additional
conditional use permit.
Parking: The parking lot would be minimally expanded with Phase I. The
code requires 1 space per five seats. The existing structure is
approximately 2,000 square feet. The addition would be
approximately 1,800 square feet. The previous site plan
information indicated that the proposed parking would not meet •
the 10 foot setback requirements. The revised plan and survey
addressed the setback requirements and would provide 26 spaces.
This would allow 130 seats to be within the building. The new
spaces need to be revised for a minimum 20 foot depth.
Physical
Characteristics: The topographic information provides data that the property drains
to the south and west. Originally, the City felt this may be a good
location for a regional pond. Staff had requested information
about the storm water impacts. The applicant's engineer has
provided a preliminary review of the storm water issues. The
engineer determined that there is a reduction in impervious surface
for Phase I construction. The letter indicates that the ultimate site
development would only allow detention enough to treat storm
water drainage from this property. During phase II construction,
the City could consider other storm water or site plan designs,
which may have a pond overlapping property lines.
There is a concern about the trees located on the property. Phase II
construction would greatly impact the mature vegetation on the
property. This will be a review issue in Phase II.
•
Conditional Use Permit
Hantge Funeral Chapel - 2 °d Review
Planning Commission Review — February 20, 2001
• Page 3
Analysis
and
Recommendation: Staff recommends approval of the conditional use permit based on
review of the survey, topographic, and parking information. The
approval recommendation is with the following conditions:
1. Phase II construction requires another conditional use
permit review.
2. The processions from the site must exit onto the frontage
road, not Echo Drive.
3. Parking lot spaces are required to be at least 10 feet from
the property line and a minimum depth of 20 feet.
4. The entrance from Echo Drive must be a one way to the
west.
5. Any utility relocation would be conducted at the owner's
expense.
Cc: Citizens Bank, Owner
Dobratz Hantge Funeral Chapel, Applicants
Marty Campion, Otto Associates
•
•
4 F-{)
02/08/01 THII 17:22 FAX 7636823522 Otto Associates, Inc.
SSOCia TES
ENGINEERS & LAND SURVEYORS. INC.
PREIMWARY STORMWATER
MANAG 9WENT PLAN
DOBRATZ AND HANTGE CHAPEL
Hutchinson, Minnesota
Otto Job Na 0706
February 9, 2001
Existing Site Condition-
Area 1.90 Ac.
Impervious Surface Area 0.49 Ac.
Phase One Improvement will consist of the following
Remove existing west drive;
Remove all but easterly 60 feet of the existing south drive;
Construct 1,800 SF. building addition;
Add ten stalls to north parking lot.
Phase One Improvements will result in a net reduction of impervious surface area (0.49 Ac.
existing vs. 0.41 Ac).
With the overall drainage patterns unchanged, reducing the impervious surface area will result in a
reduction in the stormwater runoff from the site. Therefore, Phase One Improvements will not
adversely impact the storm sewer system in the area.
Otto Associates also completed a preliminary stormwater management plan for the site. Onoe the
site is My developed, it will be necessary to utilize the entire open space along the south property
line for a storm water detention basin. That area appears to be large enough to construct a basin
which will serve only this site.
The total impervious surface area of the site, in a Hilly developed condition is 1.05 ac., an increase
of 0.56 ac. from the existing condition.
Q002'
9 WEST DIVISION STREET - BUFFALO, MINN. 55313 - (763) 682 -4727 FAX (763) 682 -3522
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S •
PUBLICATION NO. 6574
NOTICE OF HEARING ON IMPROVEMENT
LETTING NO. 3/PROJECT NOS. 01 -05, 01 -06, 01 -09, 01 -13, 01 -14, 01 -15, 01 -16
• TO WHOM IT MAY CONCERN:
Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council
Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 PM on
the 27th day of February, 2001, to consider the making of an improvement of:
Project No. 01 -05 Shady Ridge Road NW north of 7th Avenue NW by construction of
storm sewer, grading, gravel base, curb and gutter, bituminous
base, bituminous surfacing and appurtenances; and
Project No. 01 -06 Griffin Avenue NE from TH 15 North to Maple Street NE by
construction of sanitary sewer and services, waterrnain and services,
storm sewer, grading, gravel base, curb and gutter, bituminous
base, bituminous surfacing and appurtenances; and
Project No. 01 -09 Century Avenue SW from TH 15 South to Boston Street SW by
construction of grading, gravel base, bituminous base, bituminous
surfacing and appurtenances; and
Project No. 01 -13 Roberts Park located on Roberts Road SW at Harvest Street SW by
construction of storm sewer and appurtenances; and
Project No. 01 -14 Century Avenue SE Trail across Ridgewater College by construction
• of bituminous trail and appurtenances; and
Project No. 01 -15 Century Avenue SW from TH 15 South extending west on the south
side of the street by construction of concrete sidewalk and
appurtenances; and
Project No. 01 -16 TH 15 South from Grove Street SW to Century Avenue SW by
construction of bituminous trail and appurtenances.
pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed
for such improvement is the benefited property, for which property owners shall receive mailed
notice.
The estimated City Cost of said improvement is $ 428.920.00 , with an Assessable Cost of
$ 449.000.00 , for the total estimated cost of $ 877,920.00 .
Such persons as desire to be heard with reference to the proposed improvement will be heard
at this meeting.
Dated: February 13th, 2000 "
City Administ a r Q
PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE
• FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER
INFORMED OF A TRUE REPRESENTATION OF OPINION.
PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, FEBRULARY 15TH, 2001 AND
THURSDAY, FEBRUARY 22ND, 2001.
• RESOLUTION NO. 11662
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 3 /PROJECT NOS. 01 -05, 01-06,01-09,01-13,01-14,01-15,01-16
WHEREAS, a resolution of the City Council adopted the 13th day of February, 2001, fixed a date for
a Council Hearing on the improvement of
Project No. 01 -05 Shady Ridge Road NW north of 7th Avenue NW by construction of storm
sewer, grading, gravel base, curb and gutter, bituminous base, bituminous
surfacing and appurtenances; and
Project No. 01-06 Griffin Avenue NE from TH 15 North to Maple Street NE by construction of
sanitary sewer and services, watermain and services, storm sewer, grading,
gravel base, curb and gutter, bituminous base, bituminous surfacing and
appurtenances; and
Project No. 01 -09 Century Avenue SW from TH 15 South to Boston Street SW by
construction of grading, gravel base, bituminous base, briturninous surfacing
and appurtenances; and
Project No. 01 -13 Roberts Park located on Roberts Road SW at Harvest Street SW by
• construction of storm sewer and appurtenances; and
Project No. 01 -14 Century Avenue SE Trail across Ridgewater College by construction
of bituminous trail and appurtenances; and
Project No. 01 -15 Century Avenue SW from TH 15 South extending west on the south
side of the street by construction of concrete sidewalk and appurtenances;
and
Project No. 01 -16 TH 15 South from Grove Street SW to Century Avenue SW by
construction of bituminous trail and appurtenances.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA
1. Such improvement is hereby ordered as proposed in the resolution adopted the 13th day of
February, 2001.
2. John P. Rodeberg is hereby designated as the Engineer for this improvement He shall prepare
plans and specifications for the making of such improvement.
Adopted by the Council this 27th day of February, 2001.
I 1
LJ
City Administrator
Mayor
RESOLUTION NO. 11663
RESOLUTION APPROVING PLANS AND SPECIFICATIONS
AND ORDERING ADVERTISEMENT FOR BIDS
LETTING NO. 3 1PROJECT NOS. 01 -05, 01-06, 01-09,01-13,01-14,01-15, 01 -16
WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of.
Project No. 01 -05 Shady Ridge Road NW north of 7th Avenue NW by construction of storm
sewer, grading, gravel base, curb and gutter, bituminous base, bituminous
surfacing and appurtenances; and
Project No. 01 -06 Griffin Avenue NE from TH 15 North to Maple Street NE by construction of
sanitary sewer and services, watermain and services, storm sewer, grading,
gravel base, curb and gutter, bituminous base, bituminous surfacing and
appurtenances; and
Project No. 01 -09 Century Avenue SW from TH 15 South to Boston Street SW by
construction of grading, gravel base, bituminous base, bituminous surfacing
and appurtenances; and
Project No. 01 -13 Roberts Park located on Roberts Road SW at Harvest Street SW by
construction of storm sewer and appurtenances; and
Project No. 01 -14 Century Avenue SE Trail across Ridgewater College by construction
of bituminous trail and appurtenances; and
Project No. 01 -15 Century Avenue SW from TH 15 South extending west on the south
side of the street by construction of concrete sidewalk and appurtenances;
and
Project No. 01 -16 TH 15 South from Grove Street SW to Century Avenue SW by
construction of bituminous trail and appurtenances.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are
hereby approved.
2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an
advertisement for bids upon the making of such improvements under such approved plans and specifications.
The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids
will be received by the City Administrator until 2:00 pm on Monday, March 26th, 2001, at which time they will
be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and /or
Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday,
April 10th, 2001 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder
whose responsibility is questioned during consideration of the bid will be given an opportunity to address the
Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of
Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the
City of Hutchinson for 5 percent of the amount of such bid.
Adopted by the Hutchinson City Council this 27th day of February, 2001.
Mayor
Administrator �,
Feb -21 -01 1O:36A
To the City Council:
• We, Hutchinson Area Health Care, are planning to hold a city -wide
medallion hunt to celebrate our Hospital Week/ Nursing Home Weeks
(running from May 6 - May 20' We are requesting permission to hide
the medallion on city property, if needed. The hiding place for the
medallion has not yet been determined. If you have any questions
please contact Leah Hoversten 234 -4898 or Tracy Marquardt 234-
5081.
Thank you very much,
Employee Activities Group
Hutchinson Area Health Care
0
P. 02
6-14,
To: Mayor and City Council
CC: Ken Merrill, Finance Director
Gary D. Plotz, City Administrator
From: Dolf Moon, Director PRCE
Date: February 22, 2001
Re: SENIOR DINING AGREEMENT WITH AUGUSTANA
LUTHERAN HOMES
Upon review of the Senior Dining Agreement with Augustana Lutheran Homes, I
would recommend entering into the agreement for 2001.
• The figure of 5925.00 per quarter represents no increase over the 2000 contract. The
fee is based on the total number of meals served.
Attachment
•
1
/ '
I
. This Agreement, signed and dated below, specifies the terms and conditions as agreed by the city
of Hutchinson (Lessor) and Augustana Lutheran Homes, NEd- Minnesota Senior Dining Program
(Lessee) for Lessee to use the premises described as. Senior Center, Evergreen Apartments, 115
Jefferson Street, Hutchinson MN, 55342
Both Parties Agree as Follows:
L Term
This Lease shall be in effect for the calendar year 2001 and renewable annually thereafter
until either party provides 60 days written notice of intent to terminate.
H. Reimbursement
There shall be quarterly payments of 925.00 dollars paid to the Lessor for
reimbursement of utilities and maintenance expenses directly associated with Lessee's use
of the premises.
III. Use of the Premises
Lessee shall have the right to use the dining area from 10:00 AM to 1:00 PM and the
Kitchen from 6:00 AM to 2:00 PM, or reasonable time of completion daily. Monday
through Friday.
• In the event the Lessor must unavoidably use the premises during these hours, the Lessee
shall be notified two weeks in advance and provide an acceptable alternate option if
available.
IV.. Repair /Maintenance/ Utilities
A.
The Lessor will be responsible for major housekeeping chores: Cleaning
bathrooms, washing windows, scrubbing kitchen floors and shoveling snow.
B_ The Lessee will conduct daily light housekeeping as follows: Daily sweeping of
floor, taking out garbage, recycling (`Lessor provides container), wiping down
cupboards, shelves, countertops, dishwasher, freezers, refrigerators, keeping
stoves and ovens in clean order (inside and out), keeping items off the floor space
keeping kitchen in generally good appearance and in neat order.
Utility payments to the vendors shall be the responsibility of the Lessor.
V Lessee Property
•
Iq I
All goods, foodstuffs, fixtures, equ Pment and personal property of the Lessee shall
remain the property of and reserved for the Lessee at all tunes. Any damage/
disappearance, mysterious or otherwise, during the Lessor's use of the premises shall be .
he Lessor's responsibility to reimburse Augustan Lutheran Homes, Mid Minnesota
Senior Dining.
VI. Lessor Provided Trade Fixtures and storage fixtures as - well -
The Lessor shall provide refrigeration, oven, washing ag
place settings, tables and chairs, and cleaning utensils for meal site operation at the level
described in "special conditions ". This property remains the Lessor's if provided at the
Lessor's expense.
VH. Insurance
The Lessee agrees to carry personal property insurance to cover all its contents an
personal property on the leased premises.
VIII. Assigns
The terms and agreements of this lease shall extend to and bind the heirs, assigns, an
executors of both parties.
Food License
The Lessee will maintain a Minnesota Food License for program operations only. The
Lessor is responsible to ensure that any other food preparation activities in the facility
are in compliance with Minnesota State Law. •
K special Conditions
A. The Lessee will maintain telephone service for program only. The Lessee will
pay for long distance telephone calls make by program
B. The Lessor will provide adequate place settings and other trade fixtures for an
average meal service capacity of 90 persons.
in witness whereof both parties have executed this agreement with their signature below as dated,
LESSOR
LESSEE
Augustana Lutheran Homes. Mid-
Minnesota Senior pro3rams
By:
Ti . progra�� Director,, Title:
Date: /C2 � i0� ye�2 — Date:
Memorandum
TO: Mayor and Cou cil
FROM: Brenda Ewinan Resources Coordinator
RE: Transit — Formal Letter of Understanding
DATE: February 23, 2001
In December of 1999, the City of Hutchinson and McLeod County entered into an agreement to
mutually address transit issues. This action was a result of the transition of the former
Hutchmobile transit operation to the dual -county Trailblazer Transit operation. The agreement or
formal letter of understanding was effective through December 31, 2000, and addressed specific
transit service issues such as hours of operation, dial -a -ride service, response time, and storage of
buses in Hutchinson. A copy of this document is herein attached.
The City has contacted McLeod County to request that the agreement be entered into again for
the remainder of 2001. It is our understanding that the County Board will be considering the
• agreement for adoption in the near future.
It is requested that you consider the attached and revised 2001 Transit Formal Letter of
Understanding at your meeting of February 27. If you have any questions, please contact me at
City Center.
Enc.
•
4.
Hutchinson City Center
111 Haaoe Street SE
Hutchinson, MN 55350-2522 •
320-507- S1S1/F= 320-294.4240
February 14, 2001
Ms. Nan Crary
McLeod County Administrator
McLeod County Courthouse
830 — I I' Street East
Suite 106
Glencoe, MN 55336
RE: Transit Issues Formal Letter of Understanding
Dear Nan:
Attached is the formal letter of understanding that was entered into by McLeod County and the
City of Hutchinson regarding transit issues. Pursuant to the agreement, the letter was effective
through December 31, 2000.
It is requested that McLeod County consider for adoption the enclosed, revised letter of •
understanding. This item will be on the February 27, 2001, agenda of the Hutchinson City
Council for formal approval and adoption.
Thank you for your consideration of this matter. If you have any questions, please contact me or
Brenda Ewing at City Center at 320 -587 -5151.
Sincerely,
CITY OF HUTCHINSON
Gary D. Plotz
City Administrator
Enc.
•
P&wd oo ,ec pnw -
City of Hutchinson
• &
McLeod County
Transit Issues Formal Letter of Understanding
Resolution No. 11234, adopted by the Hutchinson City Council on June 8, 1999, states that a
formal agreement between the City and McLeod County will be in place to address
transportation issues and expectations that include, but are not limited to, hours of service, levels
of service, response times, passenger ride times, dedication of buses to Hutchinson, housing of
buses, and employment of existing Hutchinson transit staff.
Trailblazer Transit will strive to maintain and enhance the level of transit service currently being
provided to the citizens of Hutchinson.
The current hours of service at a minimum will be maintained subject to continued review
based upon demand and economics. A communication link between consumers and bus
drivers will be provided. Holiday service is expected on Presidents Day, Martin Luther King
Jr. Day, Veterans Day and Thanksgiving Friday. Holiday service is not expected on New
Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day or Christmas
Day.
• 2. It is expected that a dial -a -ride, demand responsive service will continue to or from any point
within the City. Service provided shall be curb to curb, except that upon special application,
door -to -door service will be considered based on customer need. One -time ride reservations
and standing reservations will continue to be allowed to be made in advance and will be
encouraged. Twenty-four hour advance reservations will receive preference for scheduling.
Same -day service will also be allowed and accommodated as the daily schedule permits.
The transit system will provide safe and reliable transportation service to the residents of the
City of Hutchinson. Certified and trained drivers will treat passengers in a courteous and
pleasant manner and communicate in a cordial way regarding fares, schedules, service
policies and other necessary matters. Drivers shall assist all wheelchair riders on to the
elevator, into and out of the bus and properly secure wheelchairs in the vehicle before
proceeding on the route. Dispatchers will respond to all customers in a cordial manner,
giving complete information and confirming that the customer understands the information
provided by dispatch.
The transit system will provide timely response to customer requests for service. Specific
service guidelines such as pick -up waiting time and dispatch contact to drivers will be
established by Trailblazer Transit policy. Regular periodic reports will be furnished in a
mutually agreed upon format reporting information such as cost per mile, passengers per
mile, and passengers per hour to evaluate the efficiency of the transit system.
•
Within the City of Hutchinson passengers should generally expect to ride no more than 30 •
minutes to reach their intended and scheduled destination. In the event the schedule is very
heavy, ride times may increase but should at no time exceed 45 minutes in length. These
standards are subject to change. The goal of the transit system is to balance efficiency with
ride time.
5. The service and operations plans will be designed by the implementation team or a future
transportation advisory committee including Hutchinson representation and approved by the
Trailblazer Joint Powers Board. For the efficient operation of the Trailblazer Transit system,
resources will be shared between cities and /or counties within the defined Trailblazer system
service area.
6. Storage of the buses that service the City of Hutchinson shall be within the City of
Hutchinson or at a reasonable distance to allow for expected service. It is preferred that the
buses be housed inside a garage to prevent potential problems with weather related issues
(cold weather starts, rust or hail damage, etc.) and vandalism.
lee-
at 1190 H 22 S d ifeug h M. eh 21 20
All position openings/vacancies with the newly formed entity Trailblazer Joint Powers Board
will be advertised locally in publications to include the Hutchinson Leader /Shopper. Ait7°
'°4 � �•,O�PP' .���..:.:,...,.:v,. �.e_e.. «� wt,. ...7:,.:a,�1 ,.>,.,11 _e a .. eoe.e...:..1
tfeatmaw dufing the hiring r_ •
. The recruitment processes shall me all legal
requirements.
The terms and conditions of this agreement are subject to the approval of MnDOT and
Trailblazer Joint Powers Board.
The City of Hutchinson and McLeod County hereby enter this agreement this day of
,2001, which will be effective through Dec. 31, 2001.
Any revisions to this agreement as proposed by either party shall be considered by the other
party within 30 days of receipt of the proposed changes.
City of Hutchinson
McLeod County
Date
Date
• City of Hutchinson
McLeod County
Transit Issues Formal Letter of Understanding
Resolution No. 11234, adopted by the Hutchinson City Council on June 8, 1999, states that a
formal agreement between the City and McLeod County will be in place to address
transportation issues and expectations that include, but are not limited to, hours of service, levels
of service, response times, passenger ride times, dedication of buses to Hutchinson, housing of
buses, and employment of existing Hutchinson transit staff.
Trailblazer Transit will strive to maintain and enhance the level of transit service currently being
provided to the citizens of Hutchinson.
1. The current hours of service at a minimum will be maintained subject to continued review
based upon demand and economics. A communication link between consumers and bus
drivers will be provided. Holiday service is expected on Presidents Day, Martin Luther King
Jr. Day, Veterans Day and Thanksgiving Friday. Holiday service is not expected on New
Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day or Christmas
Day.
• 2. It is expected that a dial -a -ride, demand responsive service will continue to or from any point
within the City. Service provided shall be curb to curb, except that upon special application,
door -to -door service will be considered based on customer need. One -time ride reservations
and standing reservations will continue to be allowed to be made in advance and will be
encouraged. Twenty-four hour advance reservations will receive preference for scheduling.
Same -day service will also he allowed and accommodated as the daily schedule permits.
The transit system will provide safe and reliable transportation service to the residents of the
City of Hutchinson. Certified and trained drivers will treat passengers in a courteous and
pleasant manner and communicate in a cordial way regarding fares, schedules, service
policies and other necessary matters. Drivers shall assist all wheelchair riders on to the
elevator, into and out of the bus and properly secure wheelchairs in the vehicle before
proceeding on the route. Dispatchers will respond to all customers in a cordial manner,
giving complete information and confirming that the customer understands the information
provided by dispatch.
3. The transit system will provide timely response to customer requests for service. Specific
service guidelines such as pick -up waiting time and dispatch contact to drivers will be
established by Trailblazer Transit policy. Regular periodic reports will be furnished in a
mutually agreed upon format reporting information such as cost per mile, passengers per
mile, and passengers per hour to evaluate the efficiency of the transit system.
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4. Within the City of Hutchinson passengers should generally expect to ride no more than 30
minutes to reach their intended and scheduled destination. In the event the schedule is very
heavy, ride times may increase but should at no time exceed 45 minutes in length. These
standards are subject to change. The goal of the transit system is to balance efficiency with
ride time.
5. The service and operations plans will be designed by the implementation team or a future
transportation advisory committee including Hutchinson representation and approved by the
Trailblazer Joint Powers Board. For the efficient operation of the Trailblazer Transit system,
resources will be shared between cities and /or counties within the defined Trailblazer system
service area.
6. Storage of the buses that service the City of Hutchinson shall be within the City of
Hutchinson or at a reasonable distance to allow for expected service. It is preferred that the
buses be housed inside a garage to prevent potential problems with weather related issues
(cold weather starts, rust or hail damage, etc.) and vandalism. The Trailblazer Transit
vehicles currently assigned to Hutchinson may remain housed at the current garage location
at 1100 Hwy 22 South through March 31, 2000.
All position openings/vacancies with the newly formed entity Trailblazer Joint Powers Board
will be advertised locally in publications to include the Hutchinson Leader /Shopper. Any
interested prospective employees, including all existing Hutchinson transit staff, shall be
required to apply for positions if so interested. No individual shall receive preferential
treatment during the hiring process. The recruitment processes shall meet all legal
requirements.
The terms and conditions of this agreement are subject to the approval of MnDOT and
Trailblazer Joint Powers Board.
The City of Hutchinson and McLeod County hereby enter this agreement this { day of
�zc ✓ 1999, which will be effective through Dec. 31, 2000.
.ALny revisions to this agreement as proposed by either party shall be considered by the other
party within 30 days of receipt of the proposed changes.
City of Hutchinschf
McLeod County
// —.2�- 9Q
Date
Date
Hal KlrcbofF Ofce of
• County Assessor McLeod County Assessor
Court House
830 11" Street East - Suite 112
Glencoq Minnesda 55336
February 13, 2001
Telephone
320 - 864 -1254
Fax
320 - 864 -1295
RECEIVED
FEB 15 2001
City of Hutchinson
CLERK OF CITY OR TOWN BOARD;
Enclosed is the notice of time set for the meeting of your local board of
review. Also enclosed are the necessary notice blanks, which must be posted and
published at least 10 days prior to the date of the meeting.
If this meeting date and time set for your jurisdiction conflicts in some
way, please let this office know at once so that a new date may be set. This is important
because all "Notices of Assessment and Equalization" forms that are mailed to the
• taxpayers will include the meeting date and time on them. A review date cannot be
changed after the notices are mailed Your cooperation in this matter will be appreciated.
Thank you.
Sincerely,
Hal Kirchoff
County Assessor
Eric:
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FORM A.F. 4 — Notice to Clark of Meeting of Board of Review -- "Equalization Miller /Davis Co., St. Paul, MN
OFFICE OF COUNTY ASSESSOR
TO THE CLERK OF THE City OF Hutchinson
MCLEOD COUNTY, MINNESOTA:
NOTICE IS HEREBY GIVEN, That the 6th day of May 2001
Year
at 4: 30 o'clock-PM., has been fixed as the date for the meeting of the Board of XWWWX "Equalization—
(Strike Out One)
in your City for said year. This meeting should be held in your office as provided by law.
Pursuant to the provisions of Minnesota Statutes Section 274.03, you are required to give notice of
said meeting by publication and posting, no later than ten days prior to the date of said meeting.
Given under my hand this 13th day of February 2001
Year
Hal Kirchoff, d6unty Assessor
McLeod County, Minnesota
'Applies only in Cities whose charters provide for a Board of Equalization.
Filed in my office this day of
Year
CITY OF HUTCHINSON PLANNING STAFF REPORT
• To: Hutchinson City Council
From: Julie Wischnack, AICP, Director of Planning/Zoning/Building
Date: February 21, 2001 — Meeting Date February 22, 2001
Re: Fee Schedule Changes
This is a change to the numbers in the fee schedule for 2001. The numbers submitted in
December were incorrect. This is the third year of a 10% adjustment for fees set forth by
the 1988 Uniform Building Code.
If you have any questions regarding this request, let me know.
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CITY OF HUTCHINSON
BUILDING PERMIT FEE SCHEDULE
2001
Revised 2 -21-01
MAY 1999 - STATE SQ. FT. CONSTRUCTION VALUATION (UPDATED ANNUALLY)
Dwellings:
PERMIT FEES
$1 -$500
$19.97
Main Floor
$63.55/sf.
2nd Floor
$31.77/sf. Slab on Grade $63.55 /sf.
Basements:
$59.90 for the first $2,000 plus $11.98 for each additional $1,000 or fraction thereof to
and including $25,000
Finished
$21.62/sf.
Semi- finished
$17.24/sf. Unfinished $12.86
Crawl Space
$ 9.00 /st
and including $100,000
Fireplace Valuation:
$851.18 for the first $100,000 plus $4.66 for each additional $1,000 or fraction thereof
to and including $500,000
Masonry
$6,000.00
0- Clearance
$4,000.00
Porches:
$4711.08 for the first $1,000,000 plus $3.58 for each additional $1,000 or fraction
thereof.
3 Season Porch
$43.84 /sf.
PLAN REVIEW FEE SCH EDULE
4 Season Porch
$59.10 /sf.
Garages:
Garage - attached
$19.35/sf.
Garage - detached
$15.80 /sf.
CONSTRUCTION VALUE
PERMIT FEES
$1 -$500
$19.97
$501 - $2,000
$19.97 for the first $500 plus $2.66 for each additional $100 or fraction thereof to and •
including $2,000
$2,001 - $25,000
$59.90 for the first $2,000 plus $11.98 for each additional $1,000 or fraction thereof to
and including $25,000
$25,001 - $50.000
$335.41 for the first $25,000 plus $8.66 for each additional $1,000 or fraction thereof to
and including $50,000
$50,001 - $100,000
$551.71 for the first $50,000 plus $5.99 for each additional $1,000 or fraction thereof to
and including $100,000
$100,001 - $500,000
$851.18 for the first $100,000 plus $4.66 for each additional $1,000 or fraction thereof
to and including $500,000
$500,001 - $1,000,000
$2714.58 for the first $500,000 plus $.3.99 for each additional $1,000 or fraction thereof
to and including $1,000,000
$1,000,001 and Up
$4711.08 for the first $1,000,000 plus $3.58 for each additional $1,000 or fraction
thereof.
PENALTY FEE
Double the Permit Fee - per City Administrator's memo of 5 -17 -88
•
PLAN REVIEW FEE SCH EDULE
Plan Review is 65% of the Building Permit Fee. 1997 UBC Sec. 107.3 8 When a plan or other data is required to be submitted by
Section 106.3 2, a plan review fee shall be paid to the Building Official at the time of submitting plans and specifications for
review. Said plan review fee shall be 65% of the Building Permit Fee. r
FIXED FEE PERMIT SCHEDULE
1 1 FAMILY RESIDENTIAL REROOFING $30.00 plus Surcharge Fee
FAMILY RESIDENTIAL RESIDING $30.00 plus Surcharge Fee
I & 2 FAMILY RES. WINDOW REPLACEMENT $30.00 plus Surcharge Fee
MANUFACTURED (MOBILE) HOME INSTALL $100.00 plus Surcharge Fee and $30.00 Excavation (Includes Gas Inspection)
DECk PERMIT $30.00 plus Surcharge Fee
UTILITY SHEDS $30.00 plus Surcharge Fee
EXCAVATION PERMIT $30.00 plus Surcharge Fee
SIGN PERMIT 30 cents per square foot with a minimum fee of $30.00, plus Surcharge Fee
and Excavation Permit Fee 0 a ground sign.
MOVING PERMIT $100.00 for any structure plus Surcharge Fee and Excavation Permit Fee
If applicable.
DEMOLITION PERMIT $50.00 plus Excavation Permit Fee and Surcharge Fee. Also a separate
deposit check of $50 /day for the first 10 days and $100 /day thereafter up to
a maximum of 30 days. GAS TANK REMOVAL IS INCLUDED UNDER
DEMOLITION PERMITS.
RB CUT, DRIVEWAY APRON & HARD
IV
ACING DRIVEWAY PERMIT $30.00 plus Surcharge Permit Fee.
FENCE PERMIT $30.00 plus Surcharge Permit Fee.
MISCELLANEOUS FEE SCHEDULE
RENTAL COMPLAINT INSPECTION N/C - provided upon receipt of written and signed complaint letter to the City
Fire Chief
CONSTRUCTION WATER See Water Department construction water policy for fees
EXISTING HOME INSPECTION (FMHA) $50.00
ASSESSMENTS Require assessment search - confirm with Engineering Dept.
ELECTRICAL SERVICE FEE See Agreement between MCPA. City of Hutchinson & Hutchinson Utilities
PARKLAND DEDICATION See Subdivision Agreement & Municipal Code
OTHER INSPECTIONS AND FEES' $45.00 per hour
1. Inspections outside of normal business hours (minimum charge — two hours)
2. Relnspection fees assessed under provisions of Section 108.8
Inspections for which no fee is specifically indicated (minimum charge — one -half hour)
Additional plan review required by changes, additions or revisions to approved plans (minimum charge -- one -half hour)
Jr the total hourly cost of the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages,
and fringe benefits of the employees involved.
STATE SURCHARGE FEE SCHEDULE
Permits with Fixed Fees .......................... ............................... ....................(surcharge) $ .50
(Mobile home, Demolition, Fence, Sign, Moving, Excavation, Curb Cut, Residential Reroof,
Residential Reside, Residential Window Replacement, Decks, Driveway and Sheds)
Valuation up to $1,000,000
2 Mill (.0005) x Valuation
$1,000,000 to $2,000,000
Valuation - 1,000,000 x.0004 + $500
$2,000,000 to $3,000,000
Valuation - 2,000,000 x .0003 + $900
$3,000,000 to $4,000,000
Valuation - 3,000,000 x.0002 + $1,200
$4,000,000 to $5,000,000
Valuation - 4,000,000 x .0001 + $1,400
$5,000,000 and over
Valuation - 5,000,000 x.00005 + $1,500
PLUMBING PERMIT FEE SCHEDULE
WATER and/or SEWER and /or GAS
$100.00 each or maximum of $200.00, plus Surcharge Fee
CONNECTION FEE (for inspection)
MANOMETER TEST (Commercial & Ind.
only) $50.00
WASTE & VENT UNDERGROUND &
$100.00
ROUGH IN AIR TEST
•
CONSTRUCTION WATER
$50.00 residential - $100.00 nonresidential
WATER METER FEES
As per cost set by Water Department plus Surcharge Fee.
GAS CONVERSION CONNECTION $100.00 plus Surcharge Fee
(Switch from fuel oil to natural gas)
GAS APPLIANCE REPLACEMENT $30.00
SAC (Sewer Access Charges) and
WAC (Water Access Charges) Applicable to parcels annexed after 1 -1 -1993 — Confirm amount with City
Engineering Dept.
SEWER/WATER HOOKUP & ACCESS FEE Applicable to parcels not previously assessed - Confirm with City
Engineering Dept.
FIRE SPRINKLER SYSTEM PERMIT FEE SCHEDULE
NEW OR ADDITIONAL FIRE SPRINKLER Fee is equal to 1% (.01) of the total fire sprinkler contract amount, plus a state
SYSTEMS surcharge of $.50
d F
• CITY OF HUTCHINSON
POLICY
-CITY SERVICES-
WAIVING OF FEES
DATE Feburary 27, 2001
NO.
There are many occasions when other City Departments or entities require a building or
land use permit for a particular project. The City Council will automatically waive permit
fees, excluding state surcharge fees, for the following departments:
Engineering, Parks and Recreation, Administration, Finance, Fire, Police,
Planning2oning, Building, Cemetery, Hutchinson Area Transportation Services,
Economic Development Authority, Housing and Redevelopment Authority
The following departments or city entity will not be considered for fee waiving:
• Wastewater, Water, Liquor Store, Hutchinson Utilities Commission and Hutchinson
Area Healthcare
Additionally, the City will not consider waiving of fees for other non - profit agencies or
governmental agencies.
^
Hutchinson Area Health Care
Hutcbinson Community Hospital
Bunn Manor Nursing Home • Dassel Medical Center
1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000
February 22, 2001
The Honorable Mayor Marlin Torgerson and
Members of the City Council
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350
Dear Mayor Torgerson and City Council Members:
The Board of Directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on
February 20, 2001, considered a capital expenditure request from staff that requires City Council
approval. The item requested is explained in the following excerpt from minutes of the meeting.
" Purchase of Physician Billine and Practice Management System, The Board reviewed a
request for a capital expenditure to purchase physician billing and practice management software
titled: The Lakes Superior System (LSS), which is partly owned by our hospital's current
information services supplier, Meditech. The hospital has historically used the "hospital
information" system software to manage the physician practice management services in our
clinics in order to bill and provide management reporting. It is no longer feasible to continue
operating in this mode because of the number of providers on our staff and the managed care
environment that currently exists. After study of two software options, it appears to us that our
best solution for a practice management system, (and least costly), is the fully integrated solution
with Meditech. The LSS system will resolve the billing problems in the Outpatient Mental
Health clinic, Dassel Medical Center, and Anesthesia. The clinical and financial data repository
will remain within the Meditech system. The purchase price quote for the LSS software is
$89,860. The financial yield on this investment provides for a one -year payback.
• Following discussion, motion was made by Snapp, seconded by Fortun, to request authority
from the City Council to purchase the LSS Software in the amount of $89,860. All were in
favor. Motion carried."
Thank you, in advance, for consideration of this request. Duane Hoversten will be able to address any
questions you may have regarding this item at your meeting on Tuesday.
Sincerely,
a HINSON HEALTH CARE
Philip G. Graves
President
• /cs
RESOLUTION NO.
• RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 7 /PROJECT NO. 01 -20
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the
installation of a Building Energy Management System (EMS) at the Hutchinson Area
Transportation Services (HATS) Facility at 1400 Adams Street SE in the City of Hutchinson; and
bids were received, opened and tabulated according to law, and the following bids were received
complying with the advertisement:
Bidder Amount Bid
Northern Air Corp. of Little Canada MN $34,230.00
Interstate Electric of Albert Lea MN $34,347.00
and whereas, it appears that Northern Air Corp of Little Canada, MN is the lowest responsible bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a
contract with Northern Air Corp of Little Canada, MN, in the amount of $34,230.00, contingent
upon Mn /DOT approval and verification of additional funding, in the name of the City of
Hutchinson, for the improvement contained herein, according to the plans and specifications therefor
approved by the City Council and on file in the office of the Director of Engineering.
2. The Director of Engineering is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposits of the successful bidder and the
next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful
bidder shall be retained until satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 27th day of February, 2001.
Mayor
City Administrator
MINUTES
BID OPENING
LETTING NO. 71PROJECT NO. 01 -20
FEBRUARY 26, 2001
Present: Gary Plotz, City Administrator, John Rodeberg, Director of
Engineering/Public Works, and Brenda Ewing, recorder.
Gary Plotz, City Administrator called the bid opening to order at 2:30 p.m.
Mr. Plotz dispensed with the reading of Publication No. 6576, Advertisement for Bids on
a Building Energy Management System (EMS) for the Hutchinson Area Transportation
Facility (HATS). The following bids were opened and read:
Northern Air Corporation
Little Canada, Minnesota
Interstate Electric
Albert Lea, Minnesota
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Bid Amount 534.230.00
Bid Amount S34.347.0
Note: The bid bond will be submitted in two days.
The bids were referred to staff for review and a recommendation.
The bid opening adjourned at 2:35 p.m.
•
Administrative Office
John M. Houlahan, Director
410 Fifth Street SW
• P.O. Box 327
Willmar, Minnesota 56201 -0327
Phone: (320) 235 -6106
February 23, 2001
rop YOUR INERW?
Fax: (320) 214 -0187
Johnh@pioneedand.lib.mn.us
RECEIVED
FEB 2 6 2001
To: City and County Administrators
From: Robin de Cathelineau, Chair, Pioneerland Library System B
Re: Correction to Pioneerland Library System Agreement January 18, 2001
City of Hutchinson
A language change is needed in the Pioneerland Library System Agreement that was recently sent to you.
The last two words in Article V, Section 2,(3) read "the Bylaws" Those words should be replaced with the
words " Article V11 ". The language arm occurred when the provision concerning the dispute resolution
was moved from the Regional Library System's Bylaws to the Agreement and the change was not noted in
the copy of the Agreement that was sent to you. An addendum with the new language is enclosed.
Thank you for your membership in the Pioneerland Library System,
Sincerely
Robin deCathelineau, Chair
Pioneerland Library System
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Addendum
Pioneerland Library System Agreement January 18, 2001
Approved by Pioneerland Board February 15, 2001
Article V, Section 2, (3) should state "Any dispute concerning the disposition of the
obligations or assets, including, but not limited to real or personal property, shall be
resolved through the dispute resolution procedure set forth in Article VU of this
Agreement."
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0 ARTICLE V — TERMINATION OF SYSTEM
Section 1. This Agreement shall remain in effect until: (1) terminated by mutual
consent of the Members; (2) suspended or mperceded by a subsequent agreement
between the Members; or (3) terminated by operation of law.
Section 2. Distribution of Assets Upon Termination of the SYSTEM. In the event
that the SYSTEM is terminated pursuant to Section 1. The assets of the SYSTEM shall
be distributed as follows:
(1). Pursuant to the terms of a superceding subsequent agreement concerning
library services; or
(2). If there is no superceding agreement then the assets and obligations of the
SYSTEM shall be distributed amongst the Members. A Member shall
receive title to and possession of all real and personal property that was
the property of the Member prior to joining the SYSTEM or that was
given to it during the time of Membership in the SYSTEM and shall retain
all books and other library materials and equipment that are assigned to
the library or libraries within the withdrawing Member's jurisdiction,
subject to the provisions of grants or donations. The Board shall determine
the equitable distribution of all other assets and obligations pursuant to the
• terms of the Bylaws and the accounting procedures adopted by the Board.
(3). Any dispute concerning the disposition of the obligations or assets,
including, but not limited to real or personal property, shall be resolved
through the dispute resolution procedure set forth in the Bylaws.
ARTICLE VI — WITHDRAWAL OF A MEMBER
A Member may withdraw from participation in the SYSTEM, effective at the
beginning of a calendar year, upon notice to the Board of its intent to withdraw given no
later than July 1 of the previous year. The withdrawal of a Member will not affect the
continuance of the SYSTEM by the remaining Members. A Member that withdraws will
remain liable for all debts, obligations and liabilities which were incurred by the
SYSTEM during the term of its Membership in the SYSTEM. The Board shall determine
the liability of the withdrawing Member in accordance with the Bylaws and other
applicable requirements. A Member that withdraws shall retain title to and possession of
all real and personal property that was the property of the Member prior to joining the
SYSTEM or that was given to it during the time of Membership in the SYSTEM and
shall retain all books and other library materials and equipment that are assigned to the
library or libraries with the withdrawing Member's jurisdiction, subject to the provisions
of grants or donations. The Board and the withdrawing Member shall define the property
to be retained by the Member. Any dispute shall be resolved through the dispute
• resolution procedure as set forth in Article VII of this agreement.
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HUTCHINSON UTILIITES COMMISSION
Regular February Meeting
March 1, 2001, 3:00 p.m.
Agenda
40
1. Approve Minutes of January 31, 2001.
2. Approve Minutes of February 13, 2001 Special Meeting.
3. Ratify Payment of Bills.
4. Approve Financial Statements /Budget Year -To -Date.
5. Customer Account Charge Offs.
6. Gas Division Operation and Maintenance Manual.
7. Gas Division Emergency Plan.
8. Open House and Annual Recognition Banquet Dates.
9. Energy Conservation Approval for 2001.
10. Approval of Requisition #14096 to Bates and Associates for Natural Gas Pipe.
11. Approval of Requisition #14166 to Bally Refrigerated Boxes Inc. for McLeod
Substation Building.
Manager's Report
A. McLeod Substation
B. Labor /Management Meeting.
Old Business
New Business
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MINUTES I
' HUTCHINSON PLANNING COMMISSION
Tuesday, February 20, 2001 A�
• 1. CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Arndt at 5:30 p.m. with the following members presVnt: Jason
Olson, Dave Westlund, Jim Haugen, Dean Kirchoff, Brandon Fraser and Jeff Jones. Also present: Julie
Wischnack, AICP, Director of Planning /Building /Zoning; Heather Bieniek, Planning Coordinator and Richard
Schieffer, City Attorney.
2. CONSENT AGENDA
Mr. Olson moved to approve the minutes as submitted. Mr. Haugen seconded the motion. Motion carried.
3. PUBLIC HEARINGS
a) CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A PORTABLE SIGN AS REQUESTED
BY THE KNIGHTS OF COLUMBUS FOR THE ANNUAL FISH FRY (1200 ADAMS ST SE)
Chairman Arndt opened the hearing at 5:32 p.m. as published in the Hutchinson Leader on Thursday,
February 8, 2001.
Ms. Wischnack explained the request and stated this is the third year in a row they have applied. She
also stated that staff recommends approval based of the condition they do not have flashing lights.
Mr. Fraser moved to close the public hearing at 5:33 p.m. Mr. Kirchoff seconded the motion. The
motion to close the hearing carried unanimously.
Mr. Haugen moved to approve the conditional use permit with the condition that the sign does not have
flashing lights. Mr. Kirchoff seconded the motion. Motion carried unanimously.
b) CONSIDERATION OF A VARIANCE TO REDUCE THE SIDE YARD SETBACK FROM & TO 5.5 FOR
AN EXIT FROM THE UPSTAIRS TO THE GROUND LEVEL AS REQUESTED BY LARRY AND SUE
GILMER (561 GROVE ST SW)
Chairman Arndt opened the hearing at 5:35 p.m. as published in the Hutchinson Leader on Thursday,
February 8, 2001.
Ms. Wischnack presented the request, displayed pictures of the property, and stated there were no other
areas on the property to put the exit. She also went over the staff recommendations, a petition, and
letters from the neighbors.
Mr. Haugen asked if the residence was zoned an R -2, which would allow a duplex. Ms. Wischnack
stated that yes, it was.
Mike Field, 569 Grove St., stated his concems about the neighborhood property value going down, noise
levels, renters, and if it going to be used just for a fire escape why would there be need for a door when
they could just as well use a ladder.
Larry Gilmer, property owner, stated the hardship of their request is because their daughter is having
a baby and it would be hard to escape through a window. Mr. Arndt asked if they had egress windows
on both sides of the house. Mr. Gilmer replied that they do.
Lori Homick, 546 Grove St., stated that she has met some of the previous people the Gilmer's have
• rented to, so she knows they rent it out and that is why she believes they want to build the extra exit.
Ms. Homick also stated they have had to call the police numerous times, there are always parties going
on and people driving by honking.
Mr. Jones asked the staff if the Gilmer's would build an exit that met all the setbacks would they need
a conditional use permit. Ms. Wischnack replied that they would not, just a building permit.
Minutes
Planning Commission — February 20, 2001
Page 2
Mr. Jones asked Mr. Gilmer why he wanted to build the stairway 36 ". Mr. Gilmer replied that the
contractor said it would be better for the property value.
• Mr. Arndt asked Mr. Gilmer if he lived in the house. Mr. Gilmer stated that he did. Mr. Westlund asked
if he would be willing to move the electric box. Mr. Gilmer stated that he did not know anything about
that request.
Mr. Westlund moved to close the hearing at 5:50 p.m. Mr. Jones seconded the motion. The motion
carried unanimously.
Mr. Kirchoff moved to reject the variance. Mr. Jones seconded the motion. Motion carried unanimously.
c.) CONSIDERATION OF A VARIANCE FOR A HEIGHT INCREASE FROM 16' TO 18.5' FOR THE
CONSTRUCTION OF A 2 CAR GARAGE AS REQUESTED BY COLIN AND KARI MCGRAW (536 HASSAN
ST SE)
Chairman Arndt opened the hearing at 5:55 p.m. as published in the Hutchinson Leader on Thursday,
February 8, 2001.
Ms. Bieniek explained the request and stated they would be demolishing their old garage, which is a
non - conforming use, and the new garage would meet all required setbacks. She stated that staff
recommended approval of the request based on conditions.
Commissioner asked if the current driveway exited from the driveway or the alley. Mr. McGraw
responded that it exited to the street and the new driveway would be through the alley. Mr. McGraw
went over three letters from neighbors stating that none of them had a problem with his project and all
supported his idea.
Mr. Fraser moved to close the hearing at 6:02 p.m. Mr. Jones seconded the motion. The motion carried
• unanimously.
Mr. Jones asked Mr. Schieffer, city attomey if there had to be a hardship to approve the request. Mr.
Schieffer replied yes, there had to be.
Mr. McGraw stated that the topography of the land is the hardship. Mr. Haugen stated that in special
historic districts it would be nice to have separate zoning codes for situations like this.
Mr. Westlund moved to approve the variance with the conditions recommended by staff. Mr. Jones
seconded it. The motion to approve with the following conditions:
1. The building can not be of pole construction.
2. The building may not be used for commercial purposes.
3. The construction must follow the plans provided (dated 1 -9 -01)
Motion carried unanimously.
d) CONSIDERATION OF A CONDITIONAL USE PERMIT FOR HUTCHINSON PUBLIC SCHOOL'S (PARK
ELEMENTARY, 33 GROVE STREET SW), TO CONSTRUCT A 13,600 SQ FT PARKING LOT FOR THE
USE OF THE SCHOOL'S VEHICLES (FOR THE DISABLED).
Chairman Arndt opened the hearing at 6:07 p.m. as published in the Hutchinson Leader on Thursday,
February 8, 2001.
Ms. Wischnack explained the request and displayed photos and an aerial map of Park Elementary
School. She stated that staff recommends approval based on conditions and the Chief of Police
recommend putting a fence around the parking lot.
• Brian Mohr, director of Buildings and Grounds, explained the background and research of the proposed
project.
Mr. Arndt stated that he was at first worried about the trees they would be removing but his main conoem
is the safety of the children. Mr. Amdt disagrees with the fence recommendation but realizes they need
to find away to keep other vehicles out of the parking lot.
Minutes
Planning Commission - February 20, 2001
Page 3
•
•
. 5.
Mr. Mohr stated that a fine for parking in a handicap parking spot is $300.00. He also stated they have
no problem with the recommendations from staff and they are also concerned about the trees.
Megan McGraw, 414 Larson St., stated she is speaking on behalf of Park Elementary Community, not
the disabled community. She stated that there are other ways to achieve the purposed parking lot idea
that would not run through such a highly congested area. One suggestion she had was to reroute Glen
St. She stated that she realizes the problem is real but we need a solution that meets the needs and
safety of children with and without disabilities.
Sandy McCormick, 120 Grove St., stated she had questions she wanted answered. She wants to know
where the property lines are concerning the public parkland and the school land. She wants to know
how much of the parkland is going to be lost. Ms. McCormick stated her concems about the loss of Phy
Ed space and the concern that once you cement something it never goes back to being park.
Ms. Wischnack stated that the deeded property is the SW comer piece. The parking lot is proposed to
be in the larger piece that is dedicated to the city. Ms. Wschnack stated that in her opinion the deed
is not an issue.
Mr. Schieffer stated that the commission, staff, nor the community can solve any survey questions. We
need to get a survey of at least the boundaries.
Mr. Kirchoff asked Mr. Mohr what the time line of the grant money is. Mr. Mohr replied that the grant
money expires July 1, 2001. Mr. Mohr stated that some of the money is coming from the Americans with
Disability Levy but he does not want to be using that money as the main source.
Mr. Schieffer stated that he briefly looked over the questions and the commission is here to approve or
disapprove the permit based on if they meet the codes. It is between the community and the school to
discuss all the other questions and answers.
Becky Simmons, Assistant Principle, stated that an assessment is done each year at the school. Last
year Tom Watson did a safety report and found out that including the morning and aftemoon the center
crosswalk has 44 -66 students crossing a day.
Mr. Kirchoff requested that the commission table the issue until the two parties had time to meet and
discuss all the questions. Mr. Mohr replied that they had tried that. Ms. McCormick replied that it was
short notice and she was not prepared to ask questions at that time. Mr. Arndt stated that we do not
need to have an argument about it. He stated that Ms. Wischnack could facilitate a public get together.
The issue of the 60-day waiver was brought up. Mr. Mohr stated that he would prefer to take action. Mr.
Arndt stated that before the next meeting he would need public input about the community meeting and
exact measurements of the property lines.
Mr. Jones made the motion to close the public hearing at 7:15 p.m. Mr. Olsen seconded the motion.
The motion to close the hearing carried unanimously.
Ms. Wischnack stated that we would have to have a special Planning Commission meeting on the 6",
in order for the recommendation to make it to the council on the 13
Mr. Olsen stated on the 6'", the survey information is needed and further detail on alternative parking
lot spaces. Ms. Wischnack stated that staff would publicly notify the community members, the same
ones who received notice of the public hearing about a special community meeting.
NEW BUSINESS
OLD BUISINESS
&)CONSIDERATION OF A CONDITIONAL USE PERMIT FOR RELOCATING A FUNERAL HOME
REPLACING A BANK USE AT ECHO DRIVE AND HWY 15 SOUTH AS REQUESTED BY DOBRATZ-
HANTGE FUNERAL CHAPEL (400 South Glen Street)
Ms. Wischnack explained the request and stated that last month the request was tabled and we were
Minutes
Planning Commission — February 20, 2001
Page 4
waiting for a survey. Ms. Wischnack stated that staff does recommend approval based on conditions.
. Mr. Westlund asked if the assumption for Stage II approval was automatically thought of if Stage I was
approved. Ms. Wischnack stated that they would need another sketch plan when they were ready to
construct and the applicants know that approval of Stage I is different than Stage 11.
Randy Anderson, Kids Incorporated, stated his concerns about parking and traffic and the effect on his
business. Mr. Robert Hantge replied that this is a business venture for him and his brother, most of the
funerals are held at churches and the ones that are held at the funeral home the processions are headed
by the police so it will be controlled. They will be providing adequate parking spaces for their visitors on
site so they should not be using Mr. Anderson's parking spaces.
Mr. Westlund moved to approve the conditional use permit with the conditions recommended by staff.
Mr. Kirchoff seconded the motion. The motion to approve with the following conditions:
1. Phase II construction requires another conditional use permit review.
2. The processions from the site must exit onto the frontage road, not Echo Drive.
3. Parking lot spaces are required to be at least 10 feet from the property line and a minimum depth
of 20 feet.
4. The entrance from Echo Drive must be a one way to the west.
5. Any utility relocation would be conducted at the owner's expense.
Motion carried unanimously.
COMMUNICATION FROM STAFF
a.) APPOINTMENT TO THE MAIN STREET ORGANIZATION- CHRISTIE ROCK, DIRECTOR OF
ECONOMIC DEVELOPMENT, REQUESTING A PLANNING COMMISSION MEMBER TO BE
APPOINTED TO THE MAIN STREET ORGANIZATION.
• Ms. Rock stated what the Main Street Organization consists of and how they got where they are
today.
General discussion of what the appointment would mean to the planning commission. Mr. Haugen
is already on the board so he would be able to represent the planning commission. Mr. Haugen
brought up that when his term is up they would need to appoint someone else to take over his role.
Ms. Rock stated that the organization is not faced with hard, long issues like some of the ones
brought before the Planning Commission board. Mr. Westlund stated that if the board felt it was a
conflict of interest they could always pull their representative from the organization.
Mr. Haugen was appointed as chair on the Main Street Organization board.
b.) County Club Terrace- Mobile home park issues
Ms. Wischnack brought everyone up to date on the case and said she checked on the survey they
were supposed to do. They stated they were not going to do the survey, so the next stage will be
issuing a misdemeanor ticket.
ADJOURNMENT
There being no further business, Mr. Jones moved to adjourn the meeting at 8:05 p.m. Mr. Kirchoff
seconded the motion. Motion carried.
u
Project Scope
• Reconstruction of existing bituminous street
• Minor watermain and sanitary sewer repairs to be completed
• Drainage improvements proposed, mainly near south end of project
• Staff looked at multiple alternatives, including adding curb and gutter
and significantly more storm sewer, but costs were unfeasible.
• Proposed design reconstructs the street to a generally rural section
roadway, with an urban section at the south entrance to control
drainage.
Estimated Project Cost
Estimated Construction Cost $160
Estimated Expenses $ 38
• Estimated Total Project Cost $198
Assessments
• City to pay for sanitary sewer and watermain lateral reconstruction
• All other costs to be assessed on a per unit basis to buildable lots
• Plat includes 23 lots. 1 lot (23) is an unbuildable outlot. Lots 15 and 16
are not accessed from this project and would require additional
improvements to serve. Therefore it is proposed to divide the cost
among the remaining 20 lots.
Estimated Assessments /Costs
City Cost:
Watermain and Sanitary Sewer Improvements $ 23,400
City Park (1 unit) $ 8
Assessed Cost ($8,750/lot) $166,250
Total Project Cost $198
GUmprovemen[ ProjectsWeming\2001\PUB- L3- 05.doc
♦ Staff will complete the project design and go out for
bids if approved at Public Hearing
♦ An Assessment Hearing is to be held after bids, prior
to award of contract
♦ Actual final assessment costs to be calculated for
Assessment Hearing based on the actual project
costs.
♦ Interest rate will be determined by rate that city
receives for the project bonds.
The actual interest rate on the assessments will be 1% over the rate
of the bond. Depending on changes in the economy, the rate is 40
expected to be between 6.5 and 7.5
PAYMENT OPTIONS:
♦ Full payment without interest by November 15th
♦ After November 15th, the assessments are certified to
tax rolls, with interest
♦ Assessment on Tax Roll, 10 years with interest, Equal
Principal
♦ Deferment available for property owners, meeting
income guidelines, who are either over 65 years
old or disabled.
0
Project Scope
• Reconstruction of existing bituminous street, general between
existing concrete curb lines
• Minor sanitary sewer, watermain and storm sewer repairs and
upgrades to be completed.
• Project originally proposed in 2000. Supported at Hearings, but
dropped due to actual cost being significantly higher than estimate
Estimated Project Cost
Estimated Construction Cost $200
Estimated Expenses $ 48,000
Estimated Total Project Cost $248
Assessments
• City to pay for sanitary sewer and watermain lateral reconstruction and
minor alterations to storm sewer system
• All other costs to be assessed on a front foot basis. Proposed policy
provides for up to 132' of "side- yard" credit.
• Final assessment to be based on actual bids received by the City
Estimated Assessments /Costs
City Cost:
Watermain and Sanitary Sewer Improvements $ 25,000
Non - Assessable Storm Sewer $ 1000
Street sideyard and intersections $145,000
Assessed Cost $ 93
Total Project Cost $273
• Estimated Assessment
66' lot ($79 — 85 /front foot)
$5 — 5,600 /lot
GVmprovement Projects \Heanng\2001\PUB- L3- 05.doc
♦ Staff will complete the project design and go out for
bids if approved at Public Hearing
♦ An Assessment Hearing is to be held after bids, prior
to award of contract
♦ Actual final assessment costs to be calculated for
Assessment Hearing based on the actual project
costs.
♦ Interest rate will be determined by rate that city
receives for the project bonds.
The actual interest rate on the assessments will be 1% over the rate
of the bond. Depending on changes in the economy, the rate is
expected to be between 65 and 7.5%
PAYMENT OPTIONS:
♦ Full payment without interest by November 15th
♦ After November 15th, the assessments are certified to
tax rolls, with interest
♦ Assessment on Tax Roll, 10 years with interest, Equal
Principal
♦ Deferment available for property owners, meeting
income guidelines, who are either over 65 years •
old or disabled.
Project Scope
• Reconstruction of existing bituminous street, general between
existing concrete curb lines, with a concrete street, between Highway
15 and Boston Street
Sidewalk on south side of street from Highway 15 to Sunset Street to
serve commercial area.
Estimated Proiect Cost
Estimated Construction Cost: Street $175,000
Estimated Construction Cost: Sidewalk $ 55,000
Estimated Expenses $ 55,000
Estimated Total Project Cost $285
Assessments
• All costs proposed to be assessed to adjoining properties.
• Base of assessment will be front footage, although assessments within
plats (Hutchinson Mall and Padens Addition) are proposed to be spread
per previous practice.
HUTCHINSON MALL assessments have been spread based on square footage of
building
PADENS ADDITION assessments were originally spread (in the early 1980's) on a "per
unit" basis, but have since been spread based on individual lot frontage
• Side -yard credits would apply to both properties (132' maximum credit)
• Final assessment to be based on actual bids received by the City
• Sidewalks costs are proposed to be spread per front foot to adjoining
properties. Sideyard credits do not apply to sidewalk.
Estimated Assessments /Costs
Concrete Street: $175 — 200 /front foot
Sidewalk: $26 — 32 /front foot
0
G \Improvement ProjectsUHeazmg \2001TUB- L3 -05.doc
♦ Staff will complete the project design and go out for
bids if approved at Public Hearing
♦ An Assessment Hearing is to be held after bids, prior
to award of contract
♦ Actual final assessment costs to be calculated for
Assessment Hearing based on the actual project
costs.
♦ Interest rate will be determined by rate that city
receives for the project bonds.
The actual interest rate on the assessments will be 1% over the rate
of the bond. Depending on changes in the economy, the rate is i
expected to be between 6.5 and 7.5%
PAYMENT OPTIONS:
♦ Full payment without interest by November 15th
♦ After November 15th, the assessments are certified to
tax rolls, with interest
♦ Assessment on Tax Roll, 10 years with interest, Equal
Principal
♦ Deferment available for property owners, meeting
income guidelines, who are either over 65 years
old or disabled.