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cp02-27-2001 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, FEBRUARY 27, 2001 CALL TO ORDER - 5:30 P.M. INVOCATION — Pastor Max Myers, Riverside Assembly of God MINUTES REGULAR MEETING OF FEBRUARY 13, 2001 Action - Motion to approve as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS PLANNING COMMISSION MINUTES OF JANUARY 16, 2001 HOSPITAL BOARD MINUTES OF JANUARY 16, 2001 FINANCIAL REPORT FOR JANUARY 2001 • (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 01 -290 — AN ORDINANCE PROHIBITING EXCESSIVE VEHICLE NOISE, INCLUDING NOISE FROM TRUCKS USING ENGINE RETARDING BRAKES, AND ADOPTING BY REFERENCE MINNESOTA STATUTES, SECTIONS 169.69 AND 169.693 AND MINNESOTA RULES, PARTS 7030.1000 TO 7030.1050 (SECOND READING AND ADOPTION) 2. RESOLUTION NO. 11661 — RESOLUTION FOR PURCHASE (c) SHORT -TERM GAMBLING LICENSE: •:• MCLEOD COUNTY DUCKS UNLIMITED, WOMEN'S CHAPTER 261, ON MAY 4, 2001 3M CLUB OF HUTCHINSON ON APRIL 28, 2001 (d) OUT- OF- STATE TRAVEL FOR SGT. CHUCK JONES TO ATLANTA, GA ON MARCH 13 -14, 2001, AND SGT. CHUCK JONES AND INVESTIGATOR MICHELLE HAMMOND - JOHNSON TO KNOXVILLE, TN ON NOVEMBER 5 -9, 2001, AND INVESTIGATOR CHRIS DOBRATZ AND INVESTIGATOR SCOTT SCHUETTE TO AURORA, CO (e) AUTHORIZATION FOR INVESTMENTS BY FINANCE DIRECTOR lu� 1. CONDITIONAL USE PERMIT FOR PORTABLE SIGN AT 1200 ADAMS STREET SE AS REQUESTED BY KNIGHTS OF COLUMBUS FOR ANNUAL FISH FRY WITH FAVORABLE RECOMMENDATION AND WITH STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11664) CITY COUNCIL AGENDA - FEBRUARY 27, 2001 2. VARIANCE TO REDUCE SIDE YARD SETBACK FROM 6' TO 5.5' FOR CONSTRUCTION OF STAIRWAY FROM SECOND LEVEL TO GROUND LEVEL AS REQUESTED BY LARRY AND SUE GILMER (561 GROVE STREET SW) WITH UNFAVORABLE RECOMMENDATION AND FAVORABLE STAFF RECOMMENDATION (DENIED) (ADOPT RESOLUTION NO. 11665) 3. VARIANCE FOR HEIGHT INCREASE FROM 16' TO 18.5' FOR CONSTRUCTION OF TWO -CAR GARAGE AS REQUESTED BY COLIN AND KARI MCGRAW (536 HASSAN STREET SE) WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11666) 1 4. CONDITIONAL USE PERMIT FOR HUTCHINSON PUBLIC SCHOOLS (PARK ELEMENTARY, 33 GROVE STREET SW) TO CONSTRUCT A 13,600 SQ. FT. PARKING LOT FOR USE OF SCHOOL'S VEHICLES FOR DISABLED PERSONS (TABLED FOR SPECIAL MEETING) 5. CONDITIONAL USE PERMIT TO RELOCATE FUNERAL HOME TO ECHO DRIVE AND HWY. 15 SOUTH AS REQUESTED BY DOBRATZ- HANTGE FUNERAL CHAPEL WITH FAVORABLE RECOMMENDATION WITH STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11667) (g) LIQUOR LICENSE RENEWALS: BAVARIAN HAUS (WINE /STRONG BEER) APPLEBEE'S NEIGHBORHOOD GRILLBAR BEST WESTERN/VICTORIAN INN FLYER'S/HI -TOPS BAR & GRILL GOLD COIN, INC. LAMPLIGHTER LOUNGE II MAIN STREET SPORTS BAR CLUB ON -SALE: AMERICAN LEGION POST 96 CROW RIVER COUNTRY CLUB ELKS LODGE 2427 VFW POST 906 Action - Motion to approve consent agenda (a) LETTING NO. 3, PROJECT NOS. 01-05,01-06,01-09,01-13,01-14,01-15, 01 -16 Action - Motion to close hearing - Motion to reject - Motion to approve and adopt Resolutions No. 11662 and No. 11663 Iuul V. ... • • 1 .►1 •► (a) CONSIDERATION OF REQUEST FROM HUTCHINSON AREA HEALTH CARE TO USE CITY PROPERTY DURING CITY -WIDE MEDALLION HUNT Action - Motion to reject - Motion to approve CITY COUNCIL AGENDA — FEBRUARY 27, 2001 7. UNFINISHED BUSINESS - NONE S. NEW BUSINESS LJ (a) CONSIDERATION OF SENIOR DINING AGREEMENT WITH AUGUSTANA LUTHERAN HOMES Action — Motion to reject - Motion to approve and enter into agreement (b) CONSIDERATION OF CITY OF HUTCHINSON AND MCLEOD COUNTY TRANSIT ISSUES FORMAL LETTER OF UNDERSTANDING Action — Motion to reject — Motion to approve (c) CONSIDERATION OF SETTING BOARD OF REVIEW MEETING FOR MAY 8, 2001 AT 4:30 P.M. Action — Motion to reject — Motion to approve (d) CONSIDERATION OF APPROVAL OF CAPITAL PLAN FOR 2001 -2005 Action — Motion to reject — Motion to approve (e) CONSIDERATION OF SETTING MEETING WITH RESTAURANT OWNERS FOR MARCH 5, 2001 AT 4:00 P.M. IN CITY CENTER TO DISCUSS NO- SMOKING ISSUE Action — Motion to reject — Motion to approve date (f) CONSIDERATION OF APPROVING FEE SCHEDULES (POLICY NO. 2.22) FOR CITY OF HUTCHINSON HANDBOOK Action — Motion to reject — Motion to approve (g) CONSIDERATION OF ADOPTING POLICY FOR WAIVING OF FEES Action — Motion to reject — Motion to approve (h) CONSIDERATION OF REQUEST FROM HUTCHINSON AREA HEALTH CARE TO PURCHASE PHYSICIAN BILLING AND PRACTICE MANAGEMENT SYSTEM Action — Motion to reject — Motion to approve (a) COMMUNICATIONS 0 CITY COUNCIL AGENDA — FEBRUARY 27, 2001 • (a) VERIFIED CLAIMS A & B Action — Motion to approve and authorize payment from appropriate funds 11. ADJOURN 4 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, January 16, 2001 • 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Arndt at 5:30 p.m. with the following members present: Jason Olson, Dave Westlund, Jim Haugen, and Jeff Jones. Also present: Julie Wischnack, AICP, Director of Planning /Building /Zoning; Heather Bieniek, Planning Coordinator and Richard Schieffer, City Attorney. Members absent: Dean Kirchoff and Brandon Fraser. 2. CONSENT AGENDA Mr. Olson moved to approve the minutes as submitted. Mr. Haugen seconded the motion. Motion carried. 3. ELECTION OF OFFICERS Ms. Wischnack stated that the commission needed to elect the chair and vice chair positions. Mr. Haugen nominated Mr. Arndt for the chair position. Mr. Jones seconded the motion. Mr. Haugen nominated Mr. Jones for the vice chair position. Mr. Westlund seconded the motion. Motion carried unanimously. No more nominations were considered. Mr. Westlund move to approve Mr. Arndt for the chair position. Mr. Jones seconded the motion. Motion • carried unanimously. Mr. Westlund approved Mr. Jones for the vice chair position. Mr. Haugen seconded the motion. Motion carried unanimously. Ms. Wischnack asked if New Business section A could get moved ahead. Commission approved. 4. NEW BUSINESS a) CONSIDERATION OF A FINAL PLAT FOR A 35 - LOT SUBDIVISION TO BE KNOWN AS THIRD ADDITION TO ROLLING MEADOWS AS REQUESTED BY SORENSON AND NAUSTDAL PROPERTIES (EAST OF LOUISIANA AVENUE NW AND SOUTH OF GOLF COURSE ROAD) Ms. Wischnack explained the request and stated that the final plat meets all requirements and she recommended approval. Mr. Haugen moved to approve the final plat. Mr. Westlund seconded the motion. Motion was carded unanimously 5. PUBLIC HEARINGS a) CONSIDERATION OF A CONDITIONAL USE PERMIT FOR RELOCATING A FUNERAL HOME REPLACING A BANK USE AT ECHO DRIVE & HWY 15 SOUTH AS REQUESTED BY DOBRATZ- HANTGE FUNERAL CHAPEL (400 South Glen Street) • Chairman Arndt opened the hearing at 5:40 p.m. as published in the Hutchinson Leade on Thursday, January 4, 2001. Ms. Wischnack explained the request and displayed maps showing the area proposed and talked about the areas of concern. Originally they thought it was one parcel and later found out it was actually two. There would also be two phases of development. Ms. Wischnack also stated there are concerns about 4-�Z) -2 Minutes Planning Commission — January 16, 2001 Page 2 the amount of traffic the funeral home would generate and congestion. Mr. Arndt asked if they could move the access to the frontage road. Ms. Wischnack said yes they cou move the access and widen the interior driving area. Ms. Wischnack also stated the phase one, neqW addition, would provide 100 new seating areas. There are also concerns about the depression anal drainage issues that will be discussed during the second phase. Mr. Arndt asked which way the storm water runs to. Ms. Wischnack replied that the storm water drains toward the frontage road. Ms. Wischnack recommended to table this topic until we receive the final survey information. She further suggested that the commission hear the concerns from the public, if any and vote on the matter in February. Mr. Jones asked if Citizens Bank still owns the land. Ms. Wischnack explained that Citizens is still the legal owner, with the applicants closing on the property in February. Ms. Wischnack stated they have discussed landscaping elements. There are a lot of trees, and no landscaping is required during the first phase of development. Mr. Arndt asked if Mr. Hantge would like to speak. Robert Hantge, Dobratz Hantge Funeral Chapel, stated that he wants to make sure that everyone is educated about the proposal is a two -phase project. He also stated that within five years they would like to have their total operation running out of the current bank building. Mr. Jones moved to close the public hearing at 5:51 p.m. Mr. Westlund seconded the motion. The motion to close the hearing carried unanimously. Mr. Jones made the motion to table the consideration of a conditional use permit until the February 2 2001 meeting when all the information is gathered. Mr. Westlund seconded the motion. The motion w carried Ayes 5, Nays 0, Abstain 1 ( Haugen). b) CONSIDERATION OF A CONDITIONAL USE PERMIT FOR PLACEMENT OF A GAS STATION ON 'NAL -MART STORE'S PROPERTY AT THE NORTHWEST INTERSECTION OF DENVER AVENUE AND STATE HIGHWAY 15. Chairman Arndt opened the hearing at 5:55 p.m. as published in the Hutchinson Leader on Thursday, January 4, 2001. Ms. Wischnack explained that any service station requires a conditional use permit. She stated the eastern portion of the Wal -Mart lot (about a'' /� acre) would be leased to Murphy Oil. Mr. Arndt asked if there would be access from Denver Avenue. Ms. Wischnack said no, that access to the property would be from the Wal -Mart parking lot. Ms. Wischnack then stated the changes that would have to be made; the curbing area needs to be moved over at least 15 ft., they need a controlled access so it is easily accessible to go in and out, the color scheme needs to ft the new part of Wal -Mart, trash enclosures need to be moved and the ATM machine needs to be moved. Mr. Jones asked if the issue for the ATM is the same for the phone. Ms. Wischnack stated that yes the phone also needs to be moved. Mr. Haugen asked it there are any setbacks for the ATM. Ms. Wischnack stated there is nothing in the code which addresses this. Dan Weise from Murphy Oil stated that he reviewed the comments and he agrees with what Ms. Wischnack has stated. Mr. Jones asked if there is going to be enough room for the tanker trucks. Mr. Weise stated that the* would be enough room and they were going to bring the moving of the curb to their designers. He also stated they do not want congestion around the ATM machine and the phone, all they want to do is provide a service. Minutes Planning Commission — January 16, 2001 Page 3 0 6 Mr. Westlund asked if you could put the ATM where the garbage dumpsters were going to be. Mr. Weise said it would still be on the wrong side. Mr. Haugen asked how predictable the traffic is. Mr. Weise stated that the people heading back that far in the parking lot are there to get gas. He also stated that no one parks in the back of Wal -Mart except during the holidays so parking should not be a problem. Ms. Wischnack asked how much traffic they were expecting at the gas station and if they were going to have discounted gas. Glen Wright, representing Murphy Oil, stated that he did not think it would create more traffic than any other gas station. Ms. Wischnack said she was referring to the Worthington example. Mr. Wright replied that he hopes to have a lot of traffic. Mr. Arndt asked the representatives from Murphy Oil what else they sell. Mr. Wright replied that they have two restrooms, and will sell pop and snacks. They will have one person on duty at all times. Mr. Jones asked if there were any safety concerns having only one person on duty at a time. Mr. Wright stated that there have not been any problems thus far. The hours of operation are planned to be 5:00 a.m. to 11:00 p.m. Sunday through Thursday and open until midnight on Friday and Saturday nights. Mr. Arndt asked if there has been any car troubles with people leaving. Mr. Wright replied that credit cards will be accepted at the pump and that in order to pump gas the clerk has to push a button. Mr. Haugen moved to close the hearing at 6:20 p.m. Mr. Jones seconded the motion. The motion carried unanimously. Mr. Westlund moved to approve the conditional use permit with the conditions recommended by staff. Mr. Jones seconded the motion. The motion to approve, with the following conditions: 1. The color scheme and design matches the new addition to Wal -Mart. 2. The ATM and the phone booth are in easily accessible areas. 3. The garbage dumpster is not located right next to Highway 15. 4. The curbing area and is to be moved at least 15 feet to the east. Motion was carried unanimously. NEW BUSINESS con't. b.) KEITH KAMRATH, ISSUE WITH DOWNTOWN USES AND PARKING PROBLEMS (2N AVENUE AREA). Ms. Wischnack explained the request and stated the Mr. Kamrath called her about parking issues in the downtown area. Ms. Wischnack explained there are no parking provisions in the code for the downtown area. Mr. Kamrath stated that he has a chiropractic office downtown and that patients always complain about the parking. He has looked into the parking within one block of mainstreet for the downtown businesses and counted how many spaces they all had. Mr. Kamrath also stated that he was not sure if the two- hour parking is enforced. Mr. Jones stated that we could talk to business owners and ask them to have their employee's park farther away and have the police enforce the two -hour parking. Ms. Wischnack asked Mr. Kamrath if has called the police. Mr. Kamrath stated that he has not. He also stated the area he is in is unique because of the high density of businesses around his area. Ms. Wischnack stated that with parking requirements they did not want to discourage economic development. She also said that they will put that aside for now and contact the police chief for the two - hour parking. Mr. Arndt stated that no action would be taken. Ms. Wischnack stated that she would provide information to the downtown committee. • 7. OLD BUSINESS Ms. Wischnack stated she is waiting on the enforcement issue on the mobile home park case. Minutes Planning Commission — January 16, 2001 Page 4 8. COMMUNICATION FROM STAFF Appointment to Main Street Organization. Ms. Wischnack stated that Christie Rock was not able to attend the meeting. There was general discussion regarding the fact if having a member represent the Planning Commission on the Main Street Organization was a good idea or if it would create a conflict of interest. A decision was made to have Ms. Rock come to the next meeting and discuss this issue further. ADJOURNMENT There being no further business, Mr. Jones moved to adjourn the meeting at 6:50 p.m. Mr. Olson seconded the motion. Motion carried. • ANNUAL BOARD OF DIRECTORS MEETIN G — January 16, 2001 Hospital — Conference AB — 5:30 PM Present Chairperson, Bob Peterson; Vice Chairperson, Steven Snapp; Secretary; Wayne Fortin; Duane Hoversten, Trustee; Pastor Randy Chrissis, Trustee; Paulette Slanga, Trustee; Dr. Jim Allen, Chief of Staff/Trustee Others Present Phil Graves, President; Jane Lien, Acute Care Programs and Services Division Director; Linda Krentz, Burns Manor Nursing Home Administrator; Robyn Erickson, Care and Program Support Services Division Director; Pam Larson, Finance, Information and Material Services Division Director; Tom O'Connor, Vice President, Allina Regional Health Services; and Corrinne Schlueter, Recorder. Chairperson Slanga called the meeting to order at 5:30 PM. Marty Berg, CRNA, provided an educational program, in the surgical suite, on the use of a recent capital acquisition of new anesthesia machines. This upgraded equipment complies with the recommended standards for continuous monitoring and documentation for the surgical patient. 1. Minutes of Past Meetings. The minutes of the December 19, 2000, meeting were presented and discussed. • • Following discussion, motion was made by Slanga, seconded by Hoversten, to approve the minutes of the December 19, 2000, meeting. All were in favor. Motion carried. II. Medical Staff Meeting Minutes and Credentialing. Dr. Allen reported on the activities of the Medical Staff. Question was raised regarding timely completion of medical records. Allen reported the medical staff is currently reviewing its policy and is contemplating a change to insure timely completion. Graves also reported HMC has implemented a new system of fining doctors for delinquent records. The Executive Committee of the Medical Staff has recommended the following list of practitioners for approval. Provisional to Active: Mark Hagberg, MD ER - Active Reappointments: Hoo Yin Wong, MD Urology Active • Additional privileges requested — Laparoscopy Bill Lorenz, CRNA Anesthesia Allied Health Independent 40 David Krusemark, CRNA Anesthesia Allied Health Independent Annual Board of Directors Meeting — January 16, 2001 Page two Resignations: Joseph Kovar, MD Radiology Courtesy Following discussion, motion was made by Hoversten, seconded by Chrissis, to grant membership and privilege to the above listed practitioners, as recommended by the Executive Committee of the Medical Staff. All were in favor. Motion carried. III A. Evaluation of the Board. O'Connor reported from the board self - evaluation everything seems to be going well. There were seven of the responses returned. He commented the board is responsible for patient care and for making sure that systems are in place. Comments were made in the following areas: credentialing, JCAHO continuous compliance, the legislative process as it relates to HAHC, and our process for a methods review. Also, there was an identified concern regarding a continued need for a focus on Senior Services and Continuous Quality Improvement process. It was highlighted that patient safety in the last year is receiving a great deal of attention. Graves, will in the coming months, provide a systems review on credentialing, the legislative process, and supply an 41 annual calendar/ checklist to insure the board fulfills its total responsibility in governance. Following discussion, motion was made by Allen, seconded by Fortun to approve the Board Evaluation Summary. All were in favor. Motion carried. B. Budget. Graves explained the timeliness and process used to prepare the 2001 budget. A committee consisting of Pastor Randy Chrissis, Wayne Fortun, and Steven Snapp recently met with Administration to analyze the budget in greater detail. Pam Larson provided a handout and presented several statistical graphs of the volume and financial comparisons of 1994 to budget 2001. Following discussion, motion was made by Chrissis, seconded by Fortun to approve the 2001 budget as presented. All were in favor. Motion carried. C. McLeod County Contracts. Graves presented the McLeod County Contracts, which include Outpatient Chemical Dependency, Community Support Program, Outpatient Mental Health Services, and Adult Day Treatment. Graves reported the contracts, overall, had a 4% increase. • (1), Annual Board of Directors Meeting — January 16, 2001 • Page three • Following discussion, motion was made by Snapp, seconded by Chrissis, to approve the McLeod County contracts as presented. All were in favor. Motion carried. D. 2000 Strate2ic Plan Fourth Quarter Status Report. Graves and other Senior Leaders provided a Strategic Plan Update for the fourth quarter. Following discussion, motion was made by Slanga, seconded by Hoversten, to approve the Strategic Plan as presented. All were in favor. Motion carried. E. Flexible Benefit Plan Resolution. Graves reported this resolution is required by the Department of Labor. It includes the requirements of Section 125 of the Internal Revenue Code called the Hutchinson Area Health Care Flexible Benefit Plan which provides for premium conversion benefits, health care reimbursements benefits, and dependent care reimbursement benefits. With this resolution, we are able to make changes throughout the year. • Following discussion, motion was made by Chrissis, seconded by • Slanga, to approve this resolution. All were in favor. Motion carried. IV. Organizational Renorts A. President. Graves reported he is attending the service area meetings to talk about patient safety. Also Renee Shimitz, Quality Consultant, was at our Quality Meeting this week and is assisting with improvement of our Quality process. Graves also requested assistance from the board with an interview team in choosing a consultant for our Senior Care Strategy development. Duane Hoversten, Paulette Slanga, and Steve Snapp were appointed as the committee for doing these interviews. A report on their findings will be made at the February meeting. B. Acute Care Nothing further to report. C. Care and Program Support - Erickson reported another Workforce Strategy Survey and been completed. D. Community Care Graves reported that the Mental Health Unit is now secure. • 5 \ Annual Board of Directors Meeting — January 16, 2001 Page Four E. Finance. Information and Material Services - Larson announced the auditors will be here for a couple weeks, and she will be mailing the financials out at that time. F. Senior Care Resident RepQ —Nothing further to report. Quality Committee Repo, Schermann reported that the entire meeting was spent with the quality consultant, Renae Schmitz. Interviews will be conducted at random with board members along with others within the organization. Also a quality survey will be completed to assess the culture and a work plan will be put in place to improve the quality process. Accounts Payable The accounts payable and cash disbursements were presented for payment. Following discussion, motion was made by Fortun, seconded by Allen, to approve the accounts payable and cash disbursements as listed in the amount of $1,684.362.32. Hoversten abstained, all the others were in favor. Motion carried. Statistical Rep The December statistics for newborn admissions, admissions, admissions w/o nursery, census days w/o nursery, adjusted admissions, emergency services, ambulance, mammograms, same day surgery, inpatient surgical, average length of stay, BMNH % of occupancy, BMNH case mix, Dassel visits, and outpatient visits Financial Report Not available at this time. Hospital Auxiliary Meeting Minutes The Hospital Auxiliary Meeting Minutes were presented. No unusual comments were made. Adjournment. The meeting was adjourned at 7:58 PM. Respectfully submitted, Corrinne Schlueter Recorder Wayne Fortun Secretary (4) • 2001 JANUARY REVENUE REPORT - GENERAL TAXES LICENSES PERMITS AND FEES INTERGOVERNMENTAL REVENUE CHARGES FOR SERVICES FINES 8 FORFEITS INTEREST REIMBURSEMENTS TRANSFERS SURCHARGES - BLDG PERMITS TOTAL P s s CITY OF HUTCHINSON FINANCIAL REPORT 2001 2000 2001 2000 2000 2000 JANUARY JANUARY JANUARY MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE PERCENTAGE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED 0.00 0.00 0,00 0.00 2,502,814.00 2,502,814.00 0.00% 585.00 225.00 588.20 ( 363.20) 225.00 34,600.00 34,375.00 0.65% 6,977.61 5,353.02 6,879.60 (1,526.58) 5,353.02 245,700.00 240,346.98 2.18% 0.00 0.00 2,587,814.00 2,587,814.00 0.00% 36,344.38 37,369.69 36,380.48 (1,010.79) 37,369.69 1,238,080.00 1,200,710,31 3.02% 499.44 0.00 499.44 499.44 60,000.00 59,500.56 0.83% 4,102.14 3,447.99 4,800.00 (1,352.01) 3,447.99 60,000.00 56,552.01 5.75% 9,149.80 9,456.02 10,850.70 (1,394.68) 9,456.02 129,175.00 119,718.98 7.32% 1,275,00 750.00 14,427.00 (13,677.00) 750.00 1,442,700.00 1,441,950.00 0.05% 196.00 145.73 390.00 (244.27)- 145.73 1,000.00 854.27 14.57% 0.00 0,00 0.00 58,629.93 57,246.89 76,315.98 (19,069.09) 57,246.89 8,301,883.00 8,244,636.11 0.69% 2000 CITY OF HUTCHINSON FINANCIAL REPORT 2001 JANUARY logo 2001 2001 2001 2001 JANUARY EXPENSEREPORT - GENERAL JANUARY JANUARY MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE PERCENTAGE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED 001 MAYOR & CITY COUNCIL 3,733.22 4,231.79 0.00 4,231.79 4,231,79 60,079.00 55,847,21 7.04% 002 CITY ADMINISTRATOR 13,757,89 21,576.50 0.00 21,576,50 21,576.50 216,077.00 194,500.50 9,99% 003 ELECTIONS 2.28 0.00 2.28 228 7,416.00 7,41172 0.03% 004 FINANCE DEPARTMENT 20,659,12 32,712,66 0.00 32,712.66 32,712.66 359,991.00 327,278.34 9,09% 005 MOTOR VECHICLE 8,189.60 15,480.62 0,00 15,480.62 15,480.62 192,170,00 176,689.38 8.06% 006 ASSESSING 0.00 0.00 36,000.00 36,000.00 0.00% 007 LEGAL 7,823.46 8,330.63 0,00 8,330.63 8,330.63 107,810.00 99,479.37 7.73% 008 PLANNING 8,112.29 10,589.96 0.00 10,589.96 10,589.96 151,060.00 140,470.04 7.01% 009 INFORMATION SERVICES 6,042.11 0.00 6,042.11 6,042.11 91,775.00 85,732.89 6.58% 110 POLICE DEPARTMENT 89,868.67 169,186.02 0.00 169,186.02 169,186.02 1,965,973.45 1,796,787.43 8.61% 111 SCHOOL LIAISON OFFICER 4,678.01 7,459.68 0.00 7,459.68 7,459.68 119,273.00 111,813.32 6.25% 115 EMERGENCY MANAGEMENT 120.79 13.52 0.00 13.52 13.52 4,750.00 4,736.48 0.28% 116 SAFETY COUNCIL 0.00 0.00 250.00 250,00 0.00% 120 FIRE DEPARTMENT 8, 388. D5 18,107.68 0.00 18,107.68 18,107.68 343,948.00 325,840.32 5.26% 130 PROTECTIVE INSPECTIONS 10,681,89 10,876,08 0.00 10,876.08 10,876.08 178,399.00 167,522.92 6,10% 150 ENGINEERING 26,166.64 34,199.46 0.00 34,199.46 34,199.46 401,578.00 367,378.54 852% 152 STREETS & ALLEYS 40,925.70 59,941,86 0.00 59,941.86 59,941.86 745,793.00 685,851.14 8.04% 153 MAINTENANCE ACCOUNT 9,604.17 14,710.07 0.00 14,710.07 14,710.07 281,133,00 266,422.93 523% 160 CITY HALL BUILDING 8,787.37 20,355.47 0.00 20,355.47 20,355.47 122,051.00 101,695.53 16.68% 201 PARKIRECREATION ADMINISTRAT 11,481.58 21,580.09 0.00 21,580.09 21,580.09 174,549,00 152,968.91 12.36% 202 RECREATION 7,674.81 10,914.91 0.00 10,914.91 10,914.91 216,409.00 205,494.09 5.04% 203 SENIOR CITIZEN CENTER 6,419.11 8,517.42 0.00 8,517.42 8,517.42 109,192.00 100,674.58 7.80% 204 CIVIC ARENA 24,895.33 39,095.45 0.00 39,095.45 39,095.45 246,587.00 207,491.55 15.85% 205 PARK DEPARTMENT 39,774.58 60,440.46 0.00 60,440.46 60,440.46 770,252.00 709,811.54 7.85% 206 RECREATION BUILDING & POOL 5,861.14 10,114.42 0.00 10,114.42 10,114.42 103,982.00 93,867.58 9.73% 207 EVENTS CENTER 1,958,79 0.00 0.00 37,770.00 37,770.00 0.00% 250 LIBRARY 4,938.12 3,773.24 0.00 3,773.24 3,773.24 123,170.00 119,396.76 3.06% 301 CEMETERY 700.00 17,643.91 0.00 17,643.91 17,643.91 100,895.00 83,251.09 17.49% 310 DEBT SERVICE 4,915.13 0.00 0.00 27,871.00 27,871.00 0.00% 320 AIRPORT 4,41923 8,426.06 0.00 8,426.06 8,426.06 98,669.00 90,242.94 350 UNALLOCATED GENERAL EXPENS 31,968.63 43,102.47 0.00 43,102.47 43,102.47 907,011.00 863,908.53 4,75% TOTAL 406,523.32 657,424.82 0.00 657,424.82 657,424.82 8,301,883.45 7,644,458.63 7.92% p � - 0 , General Govt. Public Safety Streets 8 Allays Parks 8 Recreation Miscellaneous 71,062.95 119,322.02 0.00 119,322.02 119,322.02 1,344,429.00 1,225,106.98 8.88% 113,757.41 205,642.98 0.00 (125,994.73) 205,642.98 2,612,593.45 4,646,373.12 7.87% 76,696.51 108,851.39 2000 108,651.39 CITY OF HUTCHINSON FINANCIAL REPORT 1,319,652.61 7.62% 98,065.34 150,66275 JANUARY 2000 2001 1,658,741.00 1,508,078.25 2001 46,941.11 72,945.68 0.00 REVENUE REPORT - GENERAL JANUARY JANUARY MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE PERCENTAGE 0.00 MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 0,00 0.00 0.00 0.00 2,502,814.00 2,502,814.00 0,00% LICENSES 585.00 225.00 58820 (363.20) 225,00 34,600.00 34,375.00 0.65% PERMITS AND FEES 6,977.61 5,353.02 6,879.60 (1,526.58) 5,353.02 245,700.00 240,346.98 2.18% INTERGOVERNMENTAL REVENUE 0.00 0.00 0.00 0.00 0.00 2,587,814.00 2,587,814.00 0.00% CHARGES FOR SERVICES 36,344.38 37,369.69 38,380.48 (1,01079) 37,369.69 1,238,080.00 1,200,710.31 3.02% FINES 8 FORFEITS 0.00 499.44 0.00 499.44 499.44 60,000.00 59,500.56 0.83% INTEREST 4,102.14 3,447.99 4,800.00 (1,352.01) 3,447.99 60,000.00 56,552.01 575% REIMBURSEMENTS 9,149.80 9,456.02 10,850.70 (1,394.68) 9,456,02 129,175.00 119,718.98 7.32% TRANSFERS 1,275,00 750.00 14,42200 (13,677.00) 750.00 1,442,700.00 1,441,950.00 0.05% SURCHARGES - BLDG PERMITS 196.00 145,73 390.00 (244.27) 145.73 1,000.00 854.27 14.57% 0.00 0.00 0.00 0.00 0,00 0.00 0.00 0.00 #DIV /0! TOTAL 58,629.93 57,246.89 76,315.98 (19,069.09) 57,246.89 8,301,883.00 8,244,636.11 0.69% p � - 0 , General Govt. Public Safety Streets 8 Allays Parks 8 Recreation Miscellaneous 71,062.95 119,322.02 0.00 119,322.02 119,322.02 1,344,429.00 1,225,106.98 8.88% 113,757.41 205,642.98 0.00 205,642.98 205,642.98 2,612,593.45 2,406,950.47 7.87% 76,696.51 108,851.39 0.00 108,651.39 108,851.39 1,428,504.00 1,319,652.61 7.62% 98,065.34 150,66275 0.00 150,662.75 150,662.75 1,658,741.00 1,508,078.25 9.08% 46,941.11 72,945.68 0.00 72,945.68 72,945.68 1,257,616.00 1,184,670.32 5.80% TOTAL 406,523,32 657,424.82 0.00 657,424.82 657,424.82 8,301,883.45 7,644,458.63 7.92% ORDIRMCE AO. 01 -290 • AN ORDINANCE PROHIBITING EXCESSIVE VEHICLE NOISE, INCLUDING NOISE FROM TRUCKS USING ENGINE RETARDING BRAKES, AND ADOPTING BY REFERENCE MINNESOTA STATUTES SECTIONS 169.69 AND 169.693 AND MINNESOTA RULES PARTS 7030.1000 TO 7030.1050. THE CITY COUNCIL OF THE CITY OF HUTCHINSON ORDAINS: Section 1. Definitions. For the purposes of this ordinance, the following phrases are defined as follows: "Engine retarding brake" shall mean a Dynamic Brake, Jake Brake, Jacobs Brake, C- Brake, Paccar Brake, tr ansmiss ion brake or other similar engine retarding brake system which alters the normal compression of the engine and subsequently releases that compression. "Abnormal or excessive noise" shall mean (a) distinct and loudly audible noise that unreasonably annoys, disturbs, injures, or endangers the comfort and repose of any person or precludes their enjoyment of property or affects their property's value, (b) noise in excess of that permitted by Minnesota Statutes Section 169.69, as it may be amended from time to time, which requires every motor vehicle to be equipped with a muffler in good working order, or (c) noise in excess of that • permitted by Minnesota Statutes Section 169.693 and Minnesota Rules parts 7030.1000 through 7030. 1050, as this statute and these rules may be amended from time to time, which establish motor vehicle noise standards. Section 2. It shall be unlawful for any person to discharge the exhaust or permit the discharge of the exhaust from any motor vehicle except through a muffler that effectively prevents abnormal or excessive noise and complies with all applicable state laws and regulations. Section 3. It shall be unlawful for the operator of any truck to intentionally use an engine retarding brake on any public highway, street, parking lot or alley within the city which causes abnormal or excessive noise from the engine because of an illegally modified or defective exhaust system, except in an emergency. Section 4. Minnesota Statutes Sections 169.69 and 169.693 (motor vehicle noise limits) and Minnesota Rules parts 7030.1000 through 7030.1050 , as these statutes and rules may be amended from time to time, are hereby adopted by reference. Section 5. Signs stating "VEHICLE NOISE LAWS ENFORCED" may be installed at locations deemed appropriate by the City Council to advise motorists of the prohibitions contained in this ordinance, except that no sign stating "VEHICLE NOISE LAWS ENFORCED" shall be installed on a state highway without a permit from the Minnesota Department of Transportation. The provisions of this ordinance are in full force and effect even if no signs are installed. # -P -2 Section 6. It is the intention of the City Council that all future amendments to any statutes and rules referenced or adopted by reference in this ordinance are also referenced or adopted by reference as if they had been in existence at the time this ordinance was adopted. Section S. Any person, firm or corporation who violates any provision of this ordinance shall, upon conviction, be guilty of a petty misdemeanor and punished by a fine of not more than $300. Section 9. This ordinance becomes effective from and after its passage and publication. Passed by the City Council of the City of Hutchinson this 27th day Of Pebruary , 2001 Signed , Mayor Attest , City Clerk RESOLUTION NO. 11661 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Centra Dodge 2500 with Plow 29,516 Replacement Garage Yes Plowman's Inc. John Deere 1445 with 27,690 Replacement Park/ Yes L & P Supply Mower Rec Ford Windstar 19,282 Replacement Central Yes Valley Ford Garage Ford 250 with Plow 22,449 Replacement Waste- Yes Airlake Ford - Amok water Mercury The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. I BUDGET I VENDOR Date Approved: February 27, 2001 18 Motion made by: Seconded by: Resolution submitted for Council action by: CunUT TAQY The following is to be completed by the duly authorized officer of the organization: EE: $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire Application shall be submitted at Police least _ days prior to the Gambling oc6asion �j I . !Yf' /j g22 AND I, 1A /, _ Name of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game ofgamblingin accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending Si jAa4z=- Y jg Authorized Officer of Organization DesignAted Gambling Manager o organization A . 1. True Name: City of ::utchinson (last) J)� q 1Sfi st) I' ddle) �/AI 2. Residence Address: 02 3tp(o / V I S a Ad- /7/�2��/✓1 S��1 !7l" 5 (street) (city) (state) (zip 3. Date of Birth: to - SO 4. Place of Birth ) 21t� /7rV (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No )C . If Yes, explain B. The following is to be completed by the designated gambling ma ager of organization: 1. True Name: / (last) (first) (middle) 2. Residence Address: (street) 3. Date of Bi the - RECEIVED City of Hutchinson (mo /day /year) MCLEOD COUNTY DUCKS UNLIMITED WOMEN'S CH APTER 261 I (city /stt ) � -c. (city) (state) (zip) 4. Place of Birth: 3` 5. Have you ever been convicted of crime other than a traffic offense? Yes No LY If yes, explain 6. How long have you been a member of the organization? — 7. Attach a copy of the official resolution or official actif5n designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used 2. Date or dates gambling devices will be used r X06 (date and /or day(s) 3. Hours of the day gambling devices will be used: of week) From To P.M P.M. ll\\ 4. Maximum number of players V 5. Will prizes be paid in money or merchandise? - {ltAtiC`Z 6. Will refreshments be served during the time the gambling devices will be used? Yes No If so, will a charge be made for such refreshments? Yes NO D. Organization Information: 1. Address where regular meetings are held Haf WICIA :%11eF it 2. Day and time of meetings te 34 3. Is the applicant organizatipn organized under the laws of the State of Minnesota? Yes No 4. How long has the organization been in existence? 4a. How many members in the organization? 5. What is the purpose of the organization? °t d/u'Zt 6. Officers of the Organization: GM Name Address Title 7. Give names of officers or any other persons paid for services to the organization: Name Address Title �. Organization Information: (Continued) 8. In whose custody will organization records be kept? Name 5A ar1 ty�oL — Address 01 Vi5�cl 'u. �1J1 1L 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Name of Insurer and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? b PIJ 11. Attach a list'of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond 4. Application is hereby made for waiver of the bonding requirements. Yes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myself witt the co44)p is thereof. Subscribed and Signature officer or organ Date: 12-a20 _ D / sworn to before me a notary public on this 19 Signature of Notary Public Commission expires on Subscribed and sworn 19 to before me a notary public on this Signature of Notary Public Commission expires on on day of day of • - SHORT TERN 1] City of 'Hutchinson 3M CLUB OF HUTCHINSON FEE: $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire Application shall be submitted at Police least _ days prior to the Gambling occasion AND I Name of Officer of me f Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game ofgamblingin accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending . Si atures: � Au rized ff' er of Organization D s' hate ambling Manager of organization A. The following is to of the organization: ha A 1. True Name: 0 be completed bythe duly authorized officer (last) (first � Qmid le) 2. Residence Address: ( -533: (street) (city) (s ) (zip) Date of Birth: )) S 2 4• Place of Birt (mo /day /year) (city te) 5. Have you ever been con of any crime other than a traffic victs offense? Yes No If Yes, explain The following is to of organization: 1. True Name: (last) Residence Address: 2. 3• Date of Birth: RECEIVED City of Hutchinson day /year) (city /state) � - (state) of Birth: _/ be completed by the designated gambling manager 5. Have you ever been convicted of ny crime other than a . traffic offense? Yes No Lr. If yes, explain 6. How long have you been a member of the organization? 7. Attach a copy of the official resolution or official actin designating you gambling manager. C. Game Information: 1 1. Place where gambling devices will be used 2. Date or dates gambling devices will be used (date and /or day(s) 3. Hours of the day gambling devices will be used: of week) From To A.M. P.M. P.M. 4. Maximum number of players D 5. Will prizes be paid in money or merchandise? 6. Will refreshments be served during the mime the gambling devices will be used? Yes No ✓ If so, will a charge be made for such refreshments? Yes NO D. Organization Information: 1. Address where regular meeti are held 3mL� _T!/h ' F N 2. Day and time of meetings "11v,� 19t A �3 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes No 4. How long has the organization been in existence? 4a. How many members in the organization? 5. What is the purpose of the organization ? 6. Officers of the Organization: 7. Give names of officers or any other persons paid for services to the organization: Name Address Title �. Organization Information: (Continued) 8. In whose cus dy will organization records / 1 — kep ?� Name 3 Y Address `�/ (6'l� root �� 1d1�✓_5G 9. If the organization Qarries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Name of Insurer and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations gove�ning the operation a d use of gambling devices? 11. Attach a list of all active memb rs of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond 4. Application is hereby made for waiver of the bonding requirements. Yes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the Gity Ordinance No. 655 relating to gambling, and I will familiarize miTS with thft counts thereof. orized orricer Subscribed and Date: at- i1V2 `h I sworn to before me a notary public on this 19 Signaturp of Notary Public Commission expires on Subscribed and sworn to before me a notary public on this 19 Signature of Notary Public Commission expires on organiza day of day of 46 • CITY OF HUTCHINSON POLICE SERVICES TO: Mayor and Council FROM: Steve Madson, Director of Police/Emergency Management Servic DATE: February 12, 2001 RE: Request for Out of State Travel This memorandum will serve as a request to send several employees to out of state conferences. The employees and conferences are as follows: Sgt. Chuck Jones: will attend the Dictaphone Training Seminar in Atlanta, Georgia on March 13 -14, 2001. This seminar will provide the necessary background to afford police services the knowledge to fully utilize the capabilities of the new Dictaphone Voice Logger • System, which was recently installed. Dictaphone will pay the full cost of the seminar and travel. Sgt. Chuck Jones and Investigator Michelle Hammond - Johnson: will attend the National Center for Missing and Exploited Children seminar entitled "Responding to Missing /Abducted Children. This seminar will be held in Knoxville, Tennessee from November 5 until November 9, 2001. This seminar will provide the knowledge necessary for personnel to respond effectively to missing children cases. The cost of tuition, lodging and instructional costs will be paid by the National Center. The cost of travel and meals will be the responsibility of the City of Hutchinson. The estimated cost is $1,400.00 and is budgeted for this year. Investigator Chris Dobratz and Investigator Scott Schuette: will attend the National Center for Missing and Exploited Children seminar entitled "Responding to Missing /Abducted ,q hildren. This seminar will provide the knowledge necessary for personnel to respond f (� w „pOw' a effectively to missing children cases. The cost of tuition, lodging and instructional costs will ��>� be paid by the National Center. The cost of travel and meals will be the responsibility of the City of Hutchinson. The estimated cost is $1,400.00 and is budgeted for this year. If you have any questions or concerns, please do not hesitate to contact me at your earliest convenience. /lkg 2001 -01 -0003 P• CITY OF HUTCHINSON MEMO Finance Department �1 February 23, 2001 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL. FINANCE DIRECTOR SUBJECT: INVESTMENT AUTHORIZATION * To continue on a short -term investment at a good rate I would ask approval of the following: Commercial Paper (this is all Al /P1 paper with Salomon Smith Barney) $2,799,447.12 Michigan ConsolGas Due 02/14/01 $1,149,261.18 Dynamic Fund Corp Due 03/26/01 • AND for Long Term Investment the following: PRUDENTIAL FHLMC $200,000 Due 8/8/06 (Callable 8/9/01) 5.964% 5.50% 6.027% � — MEMORANDUM • DATE: February 21. 2001 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT FOR A PORTABLE SIGN AS REQUESTED BY THE KNIGHTS OF COLUMBUS FOR THE ANNUAL FISH FRY (1200 ADAMS STREET SE) Pursuant to Section 8.12, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On February 1, 2001, Roman Haas of the Knights of Columbus submitted an application for a conditional use permit to place a portable sign advertising the annual fish fry to be held at the Minnesota Armory building. A similar permit was granted in 1999 and 2000. FINDINGS OF FACT L The required application was submitted and the appropriate fee was waived. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on February 8, 2001, RECOMMENDATION The Planning Commission voted to recommend approval of the conditional use request with the condition that the sign not be flashing. Respectfully submitted, Bill Amdt, Chairman Hutchinson Planning Commission 0 cc: Roman Haas, Knights of Columbus, P.O. Box 62, Hutchinson, MN 55350 CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission is Prepared By: Planning Staff: Brad Emans, Dick Nagy, Dolf Moon, Don Nelson, Jean Ward, John Rodeberg, John Webster, Lenny Rutledge, Dan Jochum, Marc Sebora, Heather Bieniek and Julie Wischnack Date: February 5, 2001 — Meeting Date: February 20, 2001 Applicant: Knights of Columbus (Applicant) Minnesota State Armory (Property Owner) Brief Description The applicant is requesting the allowance of a conditional use permit to place a portable c on- premise sign for their annual fish fry to be located at the Armory building (1200 Adams St. SE). GENERAL INFORMATION Existing Zoning: I -2 Property Location: 1200 Adams St. SE Lot Size: N/A • Existing Land Use: Armory building Adjacent Land Use And Zoning: surrounded by either I -1 or 1 -2 (HATS facility, McKimm Transit. etc.) Comprehensive Land Use Plan: Industrial Zoning History: CUP granted for similar request in January 1999 and 2000, the fee has been waived both years Applicable Regulations- Section 6.07 — Conditional Use Permit Required Section 10.14 — Sign Regulations SPECIAL INFORMATION Transportation: .-Access from Adams St. SE (old Hwy 22) Parking: Located in front (north side) of building 49 • Publication No 6572 PUBLISHED IN THE HUTCHINSON LEADER Thursday, February$ 2001 Notice of Public Hearing CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA 1 l 1 Hassan Street, Hutchinson MN 55350 phone (320) 587 -5151, ext. 258 or 203 fax(320)234-4240 • Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council Chambers, at City Hall on Tuesday, February 20, 2001, at 5:30 p.m. for the purposes of holding a public hearing regarding an application from: Knights of Columbus, applicant, are requesting a conditional use permit top lace a portable sign at 1200 Adams Street SE (Minnesota National Guard Armory) for their annual fish fry. The following is a map that identifies the location of the property: All persons wishing to be heard regarding this application should appear at this meeting or provide written comments no later than 4:30 p.m. on Tuesday, February 20, 2001. Plans and materials are available at the city offices for review, b appointment. A complete agenda of the Planning Commission meeting is also available at the City offices. If you have questions about the proposal, you may contact the Planning Department at the number provided. February 5, 2001 Date City AdrWnistraa<o RESOLUTION NO. 11664 RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST OF KNIGHTS OF COLUMBUS FOR PROPERTY LOCATED AT 1200 ADAMS STREET SE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Knights of Columbus, applicant, made application to the City Council for a Conditional Use Permit under Section 8.14 to place a portable sign advertising the annual fish fry to be held at the National Guard Armory located at 1200 Adams Street S.E. with the following legal description: LEGAL DESCRIPTION: Part of Lot 2 Auditor's Plat of Section 7 and Part of the Northeast Quarter of the Northeast Quarter of Section 7, Range 116, Township 29 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of • the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION RECOMMENDATION: The City Council hereby approves the conditional use permit with the following conditions: The sign may not have flashing lights. Adopted by the City Council this 27' day of February, 2001. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 0 MEMORANDUM DATE: February 22, 2001 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: VARIANCE TO REDUCE THE REQUIRED SIDE YARD SETBACK FROM 6' TO 5.5' (FROM THE SOUTH PROPERTY LINE) FOR THE CONSTRUCTION OF A STAIRWAY FROM THE SECOND LEVEL TO THE GROUND LEVEL. Pursuant to Sections 6.04 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On January 16, 2001, Larry and Sue Gilmer submitted an application for a variance to reduce the side yard setback 6 ". FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on February 8, 2001. 3. At the public hearing, neighbors were present and staff had received written objections. RECOMMENDATION The Planning Commission voted to recommend denial of the variance based on the fact there were no property characteristics which presented a hardship. Respectfully submitted, Bill Arndt, Chairman Hutchinson Planning Commission cc: Larry and Sue Gilmer, 561 Grove St SW, Hutchinson, MN 55350 . L CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Jean Ward, John Rodeberg, John Webster, Marc Sebora, Lenny Rutledge, Heather Bieniek, Dan Jochum, Dick Nagy and Julie Wischnack, AICP Date: February 9,2001 — Meeting Date: February 20, 2001 Applicant: Larry and Sue Gilmer, property owners Brief Description The applicant is requesting a variance to reduce the required side setback from 6' to 5.5' (from the south property line) for the construction of a stairway from the second level to the ground level. The owners have expressed that this building is not currently used for a duplex, although the stairway design meets the width requirements for second level exiting. GENERAL INFORMATION F7ristine Zoning: R -2, Medium Family Residential Property Location: 561 Grove St. SW • Lot Size: 6,090 square feet. Existing Land Use: Residential Adjacent Land Use And Zoning: R -2 surrounding the area Comprehensive Land Use Plan: Low density residential Zoning History: Platted prior to 1988 Applicable Regulations: Section 8.05 — Setbacks in R -2 District Section 6.04 — Variance Required SPECIAL INFORMATION Parking: Not Applicable Physical Characteristics: Not Applicable Variance Gilmer, Larry and Sue — 561 Grove St. SW Planning Commission Review — February 20, 2001 • Page 2 Analysis: A variance is requested to reduce the required setback from 6' to 5.5' for the addition of a stairway from the upstairs to the ground. The listed hardship is in an emergency there are no other exits from the upstairs. The other hardship is there are no other alternative locations for another second -story exit on the home. Staff Recommendation: Staff recommends approval of the variance with the following conditions: 1. The stairway can not cover or be above the gas meter. If the gas meter is in this location, it must be moved, at the owner's expense. 2. The construction must follow the plans submitted, in that it may not be located closer than 5.5' from the south property line. Cc: Larry and Sue Gilmer, 561 Grove St. SW, Hutchinson, MN 55350 E 40 Publication No. 6568 PUBLISHED IN THE HUTCHINSON LEADER Thursdav, February 8, 2001 Notice of Public Hearing CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA I 1 l Hassan Street, Hutchinson MN 55350 phone (320) 587 -5151, ext. 258 or 203 fax (320) 234 -4240 Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council Chambers, at City Hall on Tuesday, February 10, 1001, at 5:30 p.m. for the purposes of holding a public hearing regarding an application from: Larry and Sue Gilmer, property owners, are requesting a variance to reduce the required side -yard setback from 6' to 5.5' for the construction of a stairway from their upstairs to the ground level for property located at 561 Grove St. SW. The following is a map that identifies the location of the property: 11 1 8 2�1 10 6LLT 181 S 01 9 ! 10 1 10 10 1 2 /y 9 9 2 r 1 7 3 8 3 q 7 4 7 4 84 B ILLER AVE SW •••r ••••.•~•.•••••••�•. 1 1 1 1 FI 10 F All persons wishing to be heard regarding this application should appear at this meeting or provide written comments no later than 4:30 p.m. on Tuesday, February 20, 2001. Plans and materials are available at the City offices for review, by appointment. A complete agenda of the Planning Commission meeting is also available at the City offices. If you have questions about the proposal, you may contact the Planning Department at the number provided. City AdLhinistrakr February 5, 2001 Date 4 J1'�—(7-) 10 51 lit i� I rf. 7 , 1:1 T Z a) 2 4 " P N 0 all 0 0 rn 48-00 T� I — . . — - - --- 10 Ol s. • L I = o C W MZ at 40 0 10.7 7 West line of. alley jj4 jl ?w as per 48.00--" East pr opertX line as per 10 ; s ! occupation and snonon'Sn's ALLEY East line g l.ailgy ' as per plat 0 � ( 1 mt2 tvlof)rT'j GROVE STREET Z a) P N 0 0 0 rn West line of. alley jj4 jl ?w as per 48.00--" East pr opertX line as per 10 ; s ! occupation and snonon'Sn's ALLEY East line g l.ailgy ' as per plat 0 � ( 1 mt2 tvlof)rT'j GROVE STREET RESOLUTION NO. 11665 RESOLUTION DENYING A VARIANCE FOR A REDUCTION IN A SIDE YARD SETBACK FROM 6' TO 5.5' AS REQUESTED BY LARRY AND SUE GILMER AT 561 GROVE ST. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS Larry and Sue Gilmer, property owners, have made application to the City Council for a Variance under Section 8.05 to build an exit from the upstairs to the ground level that would not meet the side yard setbacks. The property is located at the following legal description: LEGAL DESCRIPTION: Lot 9 Ex S 48.5'& Lot 10 Ex N 66.5' & 7.5' Vac alley adj. Blk 4, Bonniwell's Add. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the • Zoning Ordinance and the Comprehensive Plan. CONCLUSION RECOMMENDATION: The City Council hereby denies the variance based on the fact there were no property characteristics which presented a hardship. Adopted by the City Council this 27`" day of February, 2001. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor • ,-F-62-) MEMORANDUM DATE: February 21, 2001 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: VARIANCE FOR A HEIGHT INCREASE FROM 16' TO 18.5' FOR THE CONSTRUCTION OF A 2 CAR GARAGE AS REQUESTED BY COLIN AND KARI MCGRAW Pursuant to Sections 6.04 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On January 17, 2001, Colin and Kari McGraw submitted an application for a variance for a new garage that would be 18.5' in height. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on February 8, 2001. 3. At the public hearing held, no neighbors were present to object nor had staff received any written objections. 4. The new garage would meet all setback requirements. 5. There would be a discontinuance of an existing non - conforming use (previous garage). RECOMMENDATION The Planning Commission voted to recommend approval of the variance with the following conditions: 1. The building may not be pole construction. 2. The building may not be used for commercial purposes. 3. The construction must follow the plans provided (dated 1 -9 -01) Respectfully submitted, Bill Arndt, Chairman Hutchinson Planning Commission cc: Colin and Kari McGraw, 536 Hassan St. SE, Hutchinson, MN 55350 • - r= -(3) RESOLUTION NO. 11666 RESOLUTION APPROVING A VARIANCE FOR A HEIGHT INCREASE OF 2.5' FOR THE CONSTRUCTION OF A NEW GARAGE AS REQUESTED BY COLIN AND KARI MCGRAW AT 536 HASSAN ST SW. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Colin and Kari McGraw, property owners, have made application to the City Council for a Variance under Section 6.04 to construct a new garage. The new garage will exceed the maximum height of 16' (proposed is 18.5'). The property is located at the following legal description: LEGAL DESCRIPTION: Lot Fors (4), Block Fifty -eight (58), Townsite of Hutchinson, South Half 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION RECOMMENDATION: The City Council hereby approves the variance with the following conditions 1. The new garage would meet all setback requirements 2. The building can not be pole construction. 3. The building may not be used for commercial purposes. 4. The construction must follow the plans provided (dated 1 -9 -01) Adopted by the City Council this 27' day of February, 2001. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor CITY OF HUTCHINSON PLANNING STAFF REPORT • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Jean Ward, John Rodeberg, John Webster, Marc Sebora, Lenny Rutledge, Heather Bieniek, Dan Jochum, Dick Nagy and Julie Wischnack, AICP Date: February 9, 2001 — Meeting Date: February 20, 2001 Applicant: Colin and Kari McGraw Brief Description The applicants are requesting a 2.5' variance from that maximum height allowance of 16' to construct a two -car garage. The garage does meet all other setback requirements. The reason for the 2.5' variance would be so the pitch of the garage matches the pitch of the house and they would also be demolishing the old garage, which is a non - conforming use (because of setback requirements). GENERAL INFORMATION Existing Zoning: R -2, Medium Density Residential • Property Location: 536 Hassan St. SE Lot Size: 8,712 sq. ft .2 acres Existing Land Use: Single Family Dwelling with detached garage Adjacent Land Use And Zoning: R -2 Comprehensive Land Use Plan: Low Density Residential Zoning History: The property was platted before 1988. Applicable Regulations: Section 8.05 — Setbacks in R -2 District Section 6.04 — Variance Required SPECIAL INFORMATION Transportation: Access to the driveway from the alley. Physical Characteristics: N/A 7 _r—(3) Variance Colin and Karl McGraw — 536 Hassan St. SE Planning Commission Review — February 20, 2001 Page 2 Analysis and Recommendation: The proposed garage would setback 12 feet from the alley. The proposed height of the garage would match the height of the house; providing an aesthetically pleasing design. The extra height added to the garage would not be used to have an upstairs or for personal use, the reason for the variance would be so the pitch of the garage would match the pitch of the house. Staff recommends approval of the variance based on the following facts: 1. The new garage would meet all setback requirements 2. There would a discontinuance of a non - conforming use. 3. This property presents unique characteristics (i.e. roof design of existing home). Staff would further recommend the following conditions: 1. The building can not be of pole construction. 2. The building may not be used for commercial purposes. 3. The construction must follow the plans provided (dated 1 -9 -01) Cc: Colin and Kari McGraw, 536 Hassan St. SE, Hutchinson, MN 55350 0 • Publication No. 6569 PUBLISHED IN THE HUTCHINSON LEADER Thursday, February 8, 29 Notice of Public Hearing CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA 11 I Hassan Street, Hutchinson MN 55350 phone (320) 587 -5151, ext. 258 or 203 fax(320)234-4240 Notice is hereby given the Hutchinson Planning Commission will be holding a meeting in the Council Chambers, at City Hall on Tuesday, February 20, 2001, al 5:30 p.m. for the purposes of holding a public hearing regarding an application from: Colin and Kari McGraw, property owners, are requesting a height variance from the required 16' max to 18.5'. The variance would allow the pitch of the garage to match the pitch of the house for property located at 536 Hassan St. SE. The following is a map that identifies the location of the property: • 8 3 8 3 8 qi 7 4 7 7 5 B 5 B B 6 AVE SW FIFTH AVE SE 1 12 1 10 1 10 1 10 10 11 2 9 9 2 9 9 t f0 3 8 3 8 4 7 4 *4 7 4 7 8 5 6 5 6 5 6 5 6 5 7 11 12 11 12 10 1 6 2 9 n 9 2 1 14 3 8 8 3 1 3 7 4 12 4 8 4 7 4 7 4 5 g 5 6 9 AVE SIN 10 [:Iq 10 SDCTH AVE All persons wishing to be heard regarding this application should appear at this meeting or provide written comments no later than 4:30 p.m. on Tuesday, February 20, 2001. Plans and materials are available at the City offices for review, by appointment. A complete agenda of the Planning Commission meeting is also available at the City offices. If you have questions about the proposal, you may contact the Planning Department at the number provided. • City A mistral February 5, 2001 Date # -F -(3) a. s' va • ALLEY— CURB 6 GUTTER — CURB L GUTTER S�N CURB 6 GUTTER — 11 *9 LPED OS 24' AGE I 56' 1 1 7' I �-- 28' I CURB L GUTTER— x--19' 6' �' 19' UTILITY EASEMENT ROPERTY LINE Q W H LJ N Z V) 0 Q C7 In HASSAN ST SE AVERGAE HEIGHT ABOVE GRADE = 18.5' EAVE HEUGHT ABOVE BLOCK = 8' -7 7/16' AK HEIGHT ABOVE BLOCK = 24' -0 5/16' ERAGE HEIGHT ABOVE BLOCK = 16' -3 7' NW CORNER BLOCK ABOVE GRADE = 1 -10 13/16' NE CORNER BLOCK ABOVE GRADE = 3' -3 7/8' SE CORNER BLOCK ABOVE GRADE = 2'-8 13/16' Oj a--I I I W J Q U V) N �g O 1-4 q l a DEPTH OF FOOTINGS > 42' w // - F -03) AVERAGE HEIGHT ABOVE GRADE = 18.5' FOOTING SIZE = 16'VxB'D FOOTING DEPTH = 42'+ STAIR TOTAL HEIGHT = 10' 1 112' STAIR RISE = 7 19/32' STAIR RUN = 9' 30-10� 20' 25' 18' 17' .I 9 - 6-9 j . - -f 3 ' 8 ._. Z. '9 3/4' TLG PLYWOOD 24' -0 ' FLOOR SHEATHING 14' TRUSS (HURRICANE) TIES ON ALL TRUSSES TRUSS DESIGNED 50,0 PSF `T 16' -36' LIVE LOAD IN ROOM A AREA 1 B. -Il, W -7Z. ii 16 TREATED SILL PLATE 5' SLAB 3010# CONCRETE WITH SILL SEAL 1 /0' PER MOT SLOPE -TO GARAGE DOORS _ -16'V x 8'Il x 6'11 BLOCK 4' SAND 16'W x 8'H x 8'D BLOCK ` __ C500# CONCRETE 16'W x B'H N -S Cross Section o� o� SCALE = 1/8 < o b M PAGE 6 0 AVERAGE HEIGHT ABOVE GRADE = 18,5' FOOTING SIZE = 16'VxB'13 FOOTING DEPTH _ 42'* STAIR TOTAL HEIGHT = 10' 1 1/2' S AIR RISE 7 19/32' STAIR RUN = 9' ASPA,.I SHINLI I 15 Y RHOFING PAP It ICE SHIELD CAVE M 24' PAST EXT. WAI L I INL 1/2' PLYV0111 RUUF SHEAIING 2X DOUBLE 2X6 WITH I/2' — PLYWOOD GLUED AND NAILED EXISTING GRADE I West Elevation SCALE = 1/8 0 0 01 ,v PAGE b 0 ro M - r -aj• I / ,_II, L 2 3/4' ILG PLYVMI) FLOUR SHEATHING TRUSS < HURRICANE) TIES ON ALL TRUSSES D81- 2X4 TUP PLATE, 2X4 STUUS )6' ht: LAPPID GARNERS,— -- - SPI ICED OVER STUDS 2X C i III 1 - 1 ) N N I PLYVOFIiI LI llF D Aflli NAIL it WOU1 e' a' 10' -0�• — PROPOSED GRADE j.1 /2' OSH UN St U AII 'f1 1,1t1, I, 1 i'%4 IHLAII -11 SuI i'1I, II, AIII '.d I -.i"I - - 1/2' X 9• ANLHUM NW 1S AF t/ d 01:. 0i" 4' FROM CORNERS ANII SPLFCM I EXISTING GRADE I West Elevation SCALE = 1/8 0 0 01 ,v PAGE b 0 ro M O tl Lr1 c N m 1� N K vl rr3 z is. F- F I a 1- N CD 0 L>_1 F- t� I O I Z 2 TC FORCE M 6101 CSI 1- 2 -2650 0.01 0.08 0.09 2- 3 -3013 0.01 0.47 0.49 3- 4 -1635 0.00 0.46 0.47 4- 5 -206 0,00 0.41 0.41 5- 6 91 0.00 0.10 0.10 6- 7 -206 0.00 0.41 0,41 7- 8 -1635 0.00 0.46 0.47 8- 9 -3013 0,01 0.47 0.49 9 -10 -2650 0,01 0.08 0.09 Be FORCE An 13ND CSI 1B -17 1866 0.07 0.01 0.14 17 -16 1806 0.04 0,16 0.20 16 -15 1888 0.04 0.34 0.30 15 -14 1779 0.06 0.33 0.40 14 -13 1888 0.04 0.34 0.38 13 -12 1088 0.04 0.16 0.20 12 -11 1866 0.07 0.07 0.14 HER FORCE N® MUCH 2 -17 -60L 9 -12 -681 2 - 15 -28L 7 -19 -2037 3 -15 1640 4 -19 -2037 8 -14 1648 5 -19 385 9 -14 -281 6 -19 385 R4B . 1.15 ...PoOpu 1I(UMbrSlr0.S -. 70P CHORDS, 2x8 SP 1400P -2.OR RM CHORDS, 2x10 SP 2250P -1.99 WEDS, 2x4 PIT STAND (N) 2x6 SPP 165OF -1.5C 3,4 (): Plate OFFSET Eras joint center. Refer to Joint Detail Report. Truas designed with 50.0 psf Live Load in Rl area. All L'ONPR96SION Chords are asewled to be continuously braced =Less noted othox lse MAX LIVE WAD DBPLRC11ONt L/999 L.- 0.18 D.- 0.05x' T. -0,23• MX HOMOMAL DBFlECT10Nr T- 0.23^ 1 - IM continuous lateral brace attached w/ (2) 10d nails each trmlber.Brace 301ST be located to prwlde e4ual unbracod angina 4tts OR; for single ply trues a "T- brace say be nailed flat to edge of sea w /16d calls ® 8" o.c., using same size, grade A species s, web. Brace aunt extend 906 of web length. HULTZPLR LOADS -- Thin design is the cmpoi its result of mlltiple loads. This design based on chord bracing applied per the follwing echedWet Hate O.C. From TO TC 24.0 11- 0- 0 17- 0- 0 Bracing shown is for visual purposes only. .. . .. ... .joint Locations.. ........ ... X 11 • 0 -0. 0 7) LO -31- 6 11) 23- O- 0� 2) 3- 0- 0 8) 21- 2 -12 14) 21- 2 -12 3) 6- 9. 4 9) 25- 0- 0 111 6- 9. 4 4) 9- 0 -10 10) 20- 0- 0 14) 5- 0- D 5) 11- 0- 0 11) 20- 0- 0 1'.1 3- 0- D 6) 17. 0- 0 12) 25- 0- 0 Ili 0. 0- D ------------ TOTAL Olt LOA06 ----------- Uniform PLF Prom PLY To TC Vert L +D -74 -1- 4- 'v ^4 29- 4- 0 BC Vert L +D .20 0- D- 0 -10 6- 9- 4 BC Vert L+D .120 6- 9- 4 -110 21- 2 -12 He Vert L+D .20 21- 2 -12 -14 28- 0- 0 Concentrated LBS Locatica Be Vert L+D -160 6- 9- S Be Vert L+D -160 21- 2 -11 BBACTIONB PER BBARINO LOCATION___- - R -LOc Vert Hurts Uplift 7-Loc Type 0. 1.12 2297 D 0 BOC Pill 27 -10- 4 2297 0 0 BO7 H -ROLL 11- JI 0• 1 J }0 I J 4 7 8 9 1 1� I2 0000 IV> •a I 'PI A�"I Bher• � 'P 3X4 13 -2 -4 0 -10 -8 I 8 -1 -14 14 -0 -0 SXB 3X6 LON81 8X8 8X0 3306 )6X81 11 -10-8 0.10.6 T � I A fl 28.0.0 11 17 16 IS 14 13 li 11 2298# 3.50" 2299# 3.50" 1-44-0 1 0 1 1� 1 -0 (RI- t0 -10) I 160# 100.# leb'- -10) EXCEPT AS SHOWN PLATES ARE TI20 GA T &STP:D IB 4 ANSUTPI 1.1995 scale = DAM READ ALL NOTES ON THIS SHEET. TC Live 30.0 psr Designed 87: JR C W ARNING : NG OF THIS DRAWINGjPPjfff8 T�AF CONTRACTOR. BRACING WA RNIppy I O a„nae w ok on. ,1 vJ Jq e1'n. i n1 1n tla1•M1 vt crccu.a L,Lringwl,ML .m1MU p ,X111 r ttl 4V arall 1 lrAlV41nn Vllu p I ,ho gs <a tnlnlm in po tre d.hit .vbnl l". sou mi 4 c h 11 it ba I allLr lmlidlty ilia <'111f fmyar llu 111 n 7 Jr>Ipi m..IwLk ununllrtlornle nallvlhc e" ..t- - W , 4,, l .. 6a de"Iet mnm / nl111y 4K JUnap+a ,I bl u - anfl" er o mndinit end a ( tv .nn /mr tl<"lfav I I 1 rrA .y4aa ai Lv :. nnnmr„ uNY' 1.. ru Wi+niadwlto the wp. .ki y;nel e M all , t Le cline Iill .armrnr5 ar , nwmv. if I at 1 11 I 1 r .S t . .a4. -0 r 111 a lnpasiutemLa mesa 1111, 1'6 t to fi .1101. I\ 1 - cnv1 ln ... wl� . h • n - Jr n 1'n'16 -t 1 t 1 I .it of 1 - 11 In 1 - IN I 1!)u l n u l,a ,- •`elNawa Il n.1,nla 6r lm.-. a1 rYl ,ur.l 11 .0 u. rtq•teul I mbull. III %tlnlytliroltulL llrV'IY.gn r. leln.l „v ..l far aflr.l� n" l l Ibtc1 1'.•n.Id:lirclltlr. h oay,e.a Jr, t, la, , xdi.i deVl -a•14r 8oL�i lrmsalg.Wna.val tw�i¢¢latl ,n be niry Ill, � nmv Um:Lnnx Ilea:?: <r. Oly. «I iva( ILL iu. �to.1 gala lLx: nm. 41 a0vpnou all It lha fuial bnf.Jl�q tuJcn l.,, al n5:1 �hn a l�nmrda n ncm101a OIht, Mxn��.n. ai- .un +:n 6:f71 j1. TC Dead 7.0 psr B4- L.IVC D.D psi DC Dead 10.0 paf TOTAL. 47.0 p!II' LOAM UUR. I'At•: 1.19 SPACING; 2.1.0" Chlaked Ily 1141e: 1-09.01 ling. Nu: Stvla: OP.IG 110- 6fi262N MEMORANDUM F 6,1 DATE: February 22, 2001 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT FOR RELOCATING A FUNERAL HOME REPLACING A BANK AT ECHO DRIVE AT HWY 15 SOUTH AS REQUESTED BY DOBRATZ- HANTGE FUNERAL CHAPEL. Pursuant to Section 8.12, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On December 19 ", 2000 Dobratz- Hantge Funeral Chapel submitted an application for a conditional use permit to transform the Citizens Bank South into a funeral chapel. The proposed plan is to have two phases, phase two is recommended to have a separate conditional use permit FINDINGS OF FACT The required application was submitted and the appropriate fee was paid. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on February 8, 2001. At the public hearing held, no neighbors were present to object nor had staff received any written objections. One neighbor showed up at the Planning Commission meeting on February 20, 2001 and expressed his concern about the parking and traffic issues. RECOMMENDATION The Planning Commission voted to recommend approval of the conditional use permit with the following conditions: 1. Phase I1 construction requires another conditional use permit review. 2. The processions from the site must exit onto the frontage road, not Echo Drive. 3. Parking lot spaces are required to be at least 10 feet from the property line and a minimum depth of 20 feet. 4. The entrance from Echo Drive must me a one way to the west. 5. Any utility relocation would be conducted at the owner's expense. Respectfully submitted, Bill Arndt, Chairman Hutchinson Planning Commission cc: Citizens Bank, Owner Dobratz Hantge Funeral Chapel, Applicants Marty Campion, Otto Associates RESOLUTION NO. 11667 RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR RELOCATING A FUNERAL HOME, REPLACING A BANK AT ECHO DRIVE AT HWY 15 SOUTH AS REQUESTED BY DOBRATZ- HANTGE FUNERAL CHAPEL (400 South Glen St.) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Dobratz- Hantge, applicants, have made application to the City Council for a Conditional Use Permit under Section 8.12 to relocate a funeral home on property with the legal description: LEGAL DESCRIPTION: Lot 1, Block 2, Olson's Addition & Lot 2, Block 2, Olson's Addition 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION RECOMMENDATION: The City Council hereby approves the conditional use permit with the following conditions: 1. Phase II construction requires another conditional use permit review 2. The processions from this site must exit onto the frontage road, not Echo Drive 3. Parking lot spaces are required to be at least 10 feet from the property line and a minim depth of 20 feet. 4. The entrance from Echo Drive must be a one way to the west. 5. Any utility relocation would be conducted at the owner's expense. Adopted by the City Council this 27' day of February, 2001. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor CITY OF HUTCHINSON PLANNING STAFF REPORT • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Jean Ward, John Rodeberg, John Webster, Marc Sebora, Lenny Rutledge, Heather Bieniek, Dan Jochum, Dick Nagy and Julie Wischnack, AICP Date: February 13, 2001— Meeting Date: February 20, 2001 Applicant: Hantge Dobratz Funeral Chapel Brief Description This conditional use permit application, would transform the Citizens Bank South building into a funeral chapel. The plan is to phase the building project, as they will continue to operate, for a short time, in the downtown area. The first phase would be enclosing a portion of the existing drive - through area. The second phase would be to the south and west. There are three existing accesses to the property; one on the service road and two on Echo Drive. The transportation elements are the most important features of this conditional use permit. • Last month, the Planning Commission tabled the item, pending more submissions. Staff has received the outstanding information regarding the property and is recommending approval of the conditional use permit with conditions. GENERAL INFORMATION Existing Zoning: C -4 Property Location: The southwest corner of Oakland (frontage road) and Echo Drive. Presently, Citizens Bank South building. Lot Size: 1.8 acres (1.2 and .6 acres) The property is situated as two parcels of land. Existing Land Use: Bank Adjacent Land Use And Zoning: C4 Zoning is located on the South, Highway to the north, residential to the east. Comprehensive Land Use Plan: Commercial • Zoning History: NA Conditional Use Permit Hantge Funeral Chapel - 2 Review Planning Commission Review — February 20, 2001 • Page 2 Applicable Regulations: Section 8.12 - Conditional Use Permit Required. SPECIAL INFORMATION Transportation: There are three entrances to the property. The most northerly entrance from Echo Drive must be a one -way to alleviate problems with stacking and accessing the frontage road. Echo Drive serves as a major Emergency Service route, which complicates the traffic considerations for this area. Staff would recommend processions only exit the site on the frontage road. The Phase I addition will not be the major consideration for traffic. The larger Phase II expansion will have a greater effect on the traffic volumes. Phase II construction would require the right turn lane to be rebuilt on the frontage road. Phase II would also require an additional conditional use permit. Parking: The parking lot would be minimally expanded with Phase I. The code requires 1 space per five seats. The existing structure is approximately 2,000 square feet. The addition would be approximately 1,800 square feet. The previous site plan information indicated that the proposed parking would not meet • the 10 foot setback requirements. The revised plan and survey addressed the setback requirements and would provide 26 spaces. This would allow 130 seats to be within the building. The new spaces need to be revised for a minimum 20 foot depth. Physical Characteristics: The topographic information provides data that the property drains to the south and west. Originally, the City felt this may be a good location for a regional pond. Staff had requested information about the storm water impacts. The applicant's engineer has provided a preliminary review of the storm water issues. The engineer determined that there is a reduction in impervious surface for Phase I construction. The letter indicates that the ultimate site development would only allow detention enough to treat storm water drainage from this property. During phase II construction, the City could consider other storm water or site plan designs, which may have a pond overlapping property lines. There is a concern about the trees located on the property. Phase II construction would greatly impact the mature vegetation on the property. This will be a review issue in Phase II. • Conditional Use Permit Hantge Funeral Chapel - 2 °d Review Planning Commission Review — February 20, 2001 • Page 3 Analysis and Recommendation: Staff recommends approval of the conditional use permit based on review of the survey, topographic, and parking information. The approval recommendation is with the following conditions: 1. Phase II construction requires another conditional use permit review. 2. The processions from the site must exit onto the frontage road, not Echo Drive. 3. Parking lot spaces are required to be at least 10 feet from the property line and a minimum depth of 20 feet. 4. The entrance from Echo Drive must be a one way to the west. 5. Any utility relocation would be conducted at the owner's expense. Cc: Citizens Bank, Owner Dobratz Hantge Funeral Chapel, Applicants Marty Campion, Otto Associates • • 4 F-{) 02/08/01 THII 17:22 FAX 7636823522 Otto Associates, Inc. SSOCia TES ENGINEERS & LAND SURVEYORS. INC. PREIMWARY STORMWATER MANAG 9WENT PLAN DOBRATZ AND HANTGE CHAPEL Hutchinson, Minnesota Otto Job Na 0706 February 9, 2001 Existing Site Condition- Area 1.90 Ac. Impervious Surface Area 0.49 Ac. Phase One Improvement will consist of the following Remove existing west drive; Remove all but easterly 60 feet of the existing south drive; Construct 1,800 SF. building addition; Add ten stalls to north parking lot. Phase One Improvements will result in a net reduction of impervious surface area (0.49 Ac. existing vs. 0.41 Ac). With the overall drainage patterns unchanged, reducing the impervious surface area will result in a reduction in the stormwater runoff from the site. Therefore, Phase One Improvements will not adversely impact the storm sewer system in the area. Otto Associates also completed a preliminary stormwater management plan for the site. Onoe the site is My developed, it will be necessary to utilize the entire open space along the south property line for a storm water detention basin. That area appears to be large enough to construct a basin which will serve only this site. The total impervious surface area of the site, in a Hilly developed condition is 1.05 ac., an increase of 0.56 ac. from the existing condition. Q002' 9 WEST DIVISION STREET - BUFFALO, MINN. 55313 - (763) 682 -4727 FAX (763) 682 -3522 S� Y II a ° "r• ��` � l a 6 �� I I A 5^ A o A 1 ° 1 _ � =s ••nAee �e 8 NM r 0 �)�' ALYOK Ebx MG CTK e I K �a_aasm s _ sa _a ==gym_ =_e_ s_s_= —vsae= _a_es -- w n = � 4 @ NNFE Po CMIf ____________ p------------- __'¢ -_..- —_ zr. �_ >_- 3 am__ . w[raxA I xrgK !m, I 'e ' I B 2 2 I I� I e — I a - -- - -- ----------------------------------------- w°orowrAssu _ a i �wrtiurr wc9 � I R a` 1 s � LJ W f ° I �4 1� �I �II a i �wrtiurr wc9 � I R a` 1 s � LJ W f ° I �4 1� �I �J I N p • ��`-�4 �Dif -.� �•• eI ••o ara >ee rwJOr ��� 1 ' / �/4 � ✓ .ramwe ` J ]re' o ] o a I I � . remv 4/ , -om , l » „maef` 21 b ra .•"° . rom n / _� � .,wan. ,, .. I\ `ea d` ° / - rmv.,, '+\ i a, . nam,e onw .. ITr iinri /�i> /ii o112 ✓1•.e +� 141 % .rmvu I a °I L_____ ____1� * I - \ I w.,...r . roman ' I j . roux „rwrm _ a � ' - - ,,,.r ml.,rre� - � • f �� m4 o I I ea ,rxf j A ` I �\ .tuna. _we � < . .rwxx •rm..e. . �_ -mraVs a me.ro a / (_____ —\ _____.aawnsr ass, Y I I \ ,rwrm m, r, a x ' j .raau -rmu, � .•romp I I a I I I .rm,m \ soma I 1, ICI � uomn � I I bmf ei I I I I ..mur .roan / .rorae° mrarc �' ; S • PUBLICATION NO. 6574 NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 3/PROJECT NOS. 01 -05, 01 -06, 01 -09, 01 -13, 01 -14, 01 -15, 01 -16 • TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 PM on the 27th day of February, 2001, to consider the making of an improvement of: Project No. 01 -05 Shady Ridge Road NW north of 7th Avenue NW by construction of storm sewer, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 01 -06 Griffin Avenue NE from TH 15 North to Maple Street NE by construction of sanitary sewer and services, waterrnain and services, storm sewer, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 01 -09 Century Avenue SW from TH 15 South to Boston Street SW by construction of grading, gravel base, bituminous base, bituminous surfacing and appurtenances; and Project No. 01 -13 Roberts Park located on Roberts Road SW at Harvest Street SW by construction of storm sewer and appurtenances; and Project No. 01 -14 Century Avenue SE Trail across Ridgewater College by construction • of bituminous trail and appurtenances; and Project No. 01 -15 Century Avenue SW from TH 15 South extending west on the south side of the street by construction of concrete sidewalk and appurtenances; and Project No. 01 -16 TH 15 South from Grove Street SW to Century Avenue SW by construction of bituminous trail and appurtenances. pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $ 428.920.00 , with an Assessable Cost of $ 449.000.00 , for the total estimated cost of $ 877,920.00 . Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: February 13th, 2000 " City Administ a r Q PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE • FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, FEBRULARY 15TH, 2001 AND THURSDAY, FEBRUARY 22ND, 2001. • RESOLUTION NO. 11662 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 3 /PROJECT NOS. 01 -05, 01-06,01-09,01-13,01-14,01-15,01-16 WHEREAS, a resolution of the City Council adopted the 13th day of February, 2001, fixed a date for a Council Hearing on the improvement of Project No. 01 -05 Shady Ridge Road NW north of 7th Avenue NW by construction of storm sewer, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 01-06 Griffin Avenue NE from TH 15 North to Maple Street NE by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 01 -09 Century Avenue SW from TH 15 South to Boston Street SW by construction of grading, gravel base, bituminous base, briturninous surfacing and appurtenances; and Project No. 01 -13 Roberts Park located on Roberts Road SW at Harvest Street SW by • construction of storm sewer and appurtenances; and Project No. 01 -14 Century Avenue SE Trail across Ridgewater College by construction of bituminous trail and appurtenances; and Project No. 01 -15 Century Avenue SW from TH 15 South extending west on the south side of the street by construction of concrete sidewalk and appurtenances; and Project No. 01 -16 TH 15 South from Grove Street SW to Century Avenue SW by construction of bituminous trail and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA 1. Such improvement is hereby ordered as proposed in the resolution adopted the 13th day of February, 2001. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 27th day of February, 2001. I 1 LJ City Administrator Mayor RESOLUTION NO. 11663 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 3 1PROJECT NOS. 01 -05, 01-06, 01-09,01-13,01-14,01-15, 01 -16 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of. Project No. 01 -05 Shady Ridge Road NW north of 7th Avenue NW by construction of storm sewer, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 01 -06 Griffin Avenue NE from TH 15 North to Maple Street NE by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and Project No. 01 -09 Century Avenue SW from TH 15 South to Boston Street SW by construction of grading, gravel base, bituminous base, bituminous surfacing and appurtenances; and Project No. 01 -13 Roberts Park located on Roberts Road SW at Harvest Street SW by construction of storm sewer and appurtenances; and Project No. 01 -14 Century Avenue SE Trail across Ridgewater College by construction of bituminous trail and appurtenances; and Project No. 01 -15 Century Avenue SW from TH 15 South extending west on the south side of the street by construction of concrete sidewalk and appurtenances; and Project No. 01 -16 TH 15 South from Grove Street SW to Century Avenue SW by construction of bituminous trail and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 2:00 pm on Monday, March 26th, 2001, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and /or Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, April 10th, 2001 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 27th day of February, 2001. Mayor Administrator �, Feb -21 -01 1O:36A To the City Council: • We, Hutchinson Area Health Care, are planning to hold a city -wide medallion hunt to celebrate our Hospital Week/ Nursing Home Weeks (running from May 6 - May 20' We are requesting permission to hide the medallion on city property, if needed. The hiding place for the medallion has not yet been determined. If you have any questions please contact Leah Hoversten 234 -4898 or Tracy Marquardt 234- 5081. Thank you very much, Employee Activities Group Hutchinson Area Health Care 0 P. 02 6-14, To: Mayor and City Council CC: Ken Merrill, Finance Director Gary D. Plotz, City Administrator From: Dolf Moon, Director PRCE Date: February 22, 2001 Re: SENIOR DINING AGREEMENT WITH AUGUSTANA LUTHERAN HOMES Upon review of the Senior Dining Agreement with Augustana Lutheran Homes, I would recommend entering into the agreement for 2001. • The figure of 5925.00 per quarter represents no increase over the 2000 contract. The fee is based on the total number of meals served. Attachment • 1 / ' I . This Agreement, signed and dated below, specifies the terms and conditions as agreed by the city of Hutchinson (Lessor) and Augustana Lutheran Homes, NEd- Minnesota Senior Dining Program (Lessee) for Lessee to use the premises described as. Senior Center, Evergreen Apartments, 115 Jefferson Street, Hutchinson MN, 55342 Both Parties Agree as Follows: L Term This Lease shall be in effect for the calendar year 2001 and renewable annually thereafter until either party provides 60 days written notice of intent to terminate. H. Reimbursement There shall be quarterly payments of 925.00 dollars paid to the Lessor for reimbursement of utilities and maintenance expenses directly associated with Lessee's use of the premises. III. Use of the Premises Lessee shall have the right to use the dining area from 10:00 AM to 1:00 PM and the Kitchen from 6:00 AM to 2:00 PM, or reasonable time of completion daily. Monday through Friday. • In the event the Lessor must unavoidably use the premises during these hours, the Lessee shall be notified two weeks in advance and provide an acceptable alternate option if available. IV.. Repair /Maintenance/ Utilities A. The Lessor will be responsible for major housekeeping chores: Cleaning bathrooms, washing windows, scrubbing kitchen floors and shoveling snow. B_ The Lessee will conduct daily light housekeeping as follows: Daily sweeping of floor, taking out garbage, recycling (`Lessor provides container), wiping down cupboards, shelves, countertops, dishwasher, freezers, refrigerators, keeping stoves and ovens in clean order (inside and out), keeping items off the floor space keeping kitchen in generally good appearance and in neat order. Utility payments to the vendors shall be the responsibility of the Lessor. V Lessee Property • Iq I All goods, foodstuffs, fixtures, equ Pment and personal property of the Lessee shall remain the property of and reserved for the Lessee at all tunes. Any damage/ disappearance, mysterious or otherwise, during the Lessor's use of the premises shall be . he Lessor's responsibility to reimburse Augustan Lutheran Homes, Mid Minnesota Senior Dining. VI. Lessor Provided Trade Fixtures and storage fixtures as - well - The Lessor shall provide refrigeration, oven, washing ag place settings, tables and chairs, and cleaning utensils for meal site operation at the level described in "special conditions ". This property remains the Lessor's if provided at the Lessor's expense. VH. Insurance The Lessee agrees to carry personal property insurance to cover all its contents an personal property on the leased premises. VIII. Assigns The terms and agreements of this lease shall extend to and bind the heirs, assigns, an executors of both parties. Food License The Lessee will maintain a Minnesota Food License for program operations only. The Lessor is responsible to ensure that any other food preparation activities in the facility are in compliance with Minnesota State Law. • K special Conditions A. The Lessee will maintain telephone service for program only. The Lessee will pay for long distance telephone calls make by program B. The Lessor will provide adequate place settings and other trade fixtures for an average meal service capacity of 90 persons. in witness whereof both parties have executed this agreement with their signature below as dated, LESSOR LESSEE Augustana Lutheran Homes. Mid- Minnesota Senior pro3rams By: Ti . progra�� Director,, Title: Date: /C2 � i0� ye�2 — Date: Memorandum TO: Mayor and Cou cil FROM: Brenda Ewinan Resources Coordinator RE: Transit — Formal Letter of Understanding DATE: February 23, 2001 In December of 1999, the City of Hutchinson and McLeod County entered into an agreement to mutually address transit issues. This action was a result of the transition of the former Hutchmobile transit operation to the dual -county Trailblazer Transit operation. The agreement or formal letter of understanding was effective through December 31, 2000, and addressed specific transit service issues such as hours of operation, dial -a -ride service, response time, and storage of buses in Hutchinson. A copy of this document is herein attached. The City has contacted McLeod County to request that the agreement be entered into again for the remainder of 2001. It is our understanding that the County Board will be considering the • agreement for adoption in the near future. It is requested that you consider the attached and revised 2001 Transit Formal Letter of Understanding at your meeting of February 27. If you have any questions, please contact me at City Center. Enc. • 4. Hutchinson City Center 111 Haaoe Street SE Hutchinson, MN 55350-2522 • 320-507- S1S1/F= 320-294.4240 February 14, 2001 Ms. Nan Crary McLeod County Administrator McLeod County Courthouse 830 — I I' Street East Suite 106 Glencoe, MN 55336 RE: Transit Issues Formal Letter of Understanding Dear Nan: Attached is the formal letter of understanding that was entered into by McLeod County and the City of Hutchinson regarding transit issues. Pursuant to the agreement, the letter was effective through December 31, 2000. It is requested that McLeod County consider for adoption the enclosed, revised letter of • understanding. This item will be on the February 27, 2001, agenda of the Hutchinson City Council for formal approval and adoption. Thank you for your consideration of this matter. If you have any questions, please contact me or Brenda Ewing at City Center at 320 -587 -5151. Sincerely, CITY OF HUTCHINSON Gary D. Plotz City Administrator Enc. • P&wd oo ,ec pnw - City of Hutchinson • & McLeod County Transit Issues Formal Letter of Understanding Resolution No. 11234, adopted by the Hutchinson City Council on June 8, 1999, states that a formal agreement between the City and McLeod County will be in place to address transportation issues and expectations that include, but are not limited to, hours of service, levels of service, response times, passenger ride times, dedication of buses to Hutchinson, housing of buses, and employment of existing Hutchinson transit staff. Trailblazer Transit will strive to maintain and enhance the level of transit service currently being provided to the citizens of Hutchinson. The current hours of service at a minimum will be maintained subject to continued review based upon demand and economics. A communication link between consumers and bus drivers will be provided. Holiday service is expected on Presidents Day, Martin Luther King Jr. Day, Veterans Day and Thanksgiving Friday. Holiday service is not expected on New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day or Christmas Day. • 2. It is expected that a dial -a -ride, demand responsive service will continue to or from any point within the City. Service provided shall be curb to curb, except that upon special application, door -to -door service will be considered based on customer need. One -time ride reservations and standing reservations will continue to be allowed to be made in advance and will be encouraged. Twenty-four hour advance reservations will receive preference for scheduling. Same -day service will also be allowed and accommodated as the daily schedule permits. The transit system will provide safe and reliable transportation service to the residents of the City of Hutchinson. Certified and trained drivers will treat passengers in a courteous and pleasant manner and communicate in a cordial way regarding fares, schedules, service policies and other necessary matters. Drivers shall assist all wheelchair riders on to the elevator, into and out of the bus and properly secure wheelchairs in the vehicle before proceeding on the route. Dispatchers will respond to all customers in a cordial manner, giving complete information and confirming that the customer understands the information provided by dispatch. The transit system will provide timely response to customer requests for service. Specific service guidelines such as pick -up waiting time and dispatch contact to drivers will be established by Trailblazer Transit policy. Regular periodic reports will be furnished in a mutually agreed upon format reporting information such as cost per mile, passengers per mile, and passengers per hour to evaluate the efficiency of the transit system. • Within the City of Hutchinson passengers should generally expect to ride no more than 30 • minutes to reach their intended and scheduled destination. In the event the schedule is very heavy, ride times may increase but should at no time exceed 45 minutes in length. These standards are subject to change. The goal of the transit system is to balance efficiency with ride time. 5. The service and operations plans will be designed by the implementation team or a future transportation advisory committee including Hutchinson representation and approved by the Trailblazer Joint Powers Board. For the efficient operation of the Trailblazer Transit system, resources will be shared between cities and /or counties within the defined Trailblazer system service area. 6. Storage of the buses that service the City of Hutchinson shall be within the City of Hutchinson or at a reasonable distance to allow for expected service. It is preferred that the buses be housed inside a garage to prevent potential problems with weather related issues (cold weather starts, rust or hail damage, etc.) and vandalism. lee- at 1190 H 22 S d ifeug h M. eh 21 20 All position openings/vacancies with the newly formed entity Trailblazer Joint Powers Board will be advertised locally in publications to include the Hutchinson Leader /Shopper. Ait7° '°4 � �•,O�PP' .���..:.:,...,.:v,. �.e_e.. «� wt,. ...7:,.:a,�1 ,.>,.,11 _e a .. eoe.e...:..1 tfeatmaw dufing the hiring r_ • . The recruitment processes shall me all legal requirements. The terms and conditions of this agreement are subject to the approval of MnDOT and Trailblazer Joint Powers Board. The City of Hutchinson and McLeod County hereby enter this agreement this day of ,2001, which will be effective through Dec. 31, 2001. Any revisions to this agreement as proposed by either party shall be considered by the other party within 30 days of receipt of the proposed changes. City of Hutchinson McLeod County Date Date • City of Hutchinson McLeod County Transit Issues Formal Letter of Understanding Resolution No. 11234, adopted by the Hutchinson City Council on June 8, 1999, states that a formal agreement between the City and McLeod County will be in place to address transportation issues and expectations that include, but are not limited to, hours of service, levels of service, response times, passenger ride times, dedication of buses to Hutchinson, housing of buses, and employment of existing Hutchinson transit staff. Trailblazer Transit will strive to maintain and enhance the level of transit service currently being provided to the citizens of Hutchinson. 1. The current hours of service at a minimum will be maintained subject to continued review based upon demand and economics. A communication link between consumers and bus drivers will be provided. Holiday service is expected on Presidents Day, Martin Luther King Jr. Day, Veterans Day and Thanksgiving Friday. Holiday service is not expected on New Years Day, Memorial Day, Independence Day, Labor Day, Thanksgiving Day or Christmas Day. • 2. It is expected that a dial -a -ride, demand responsive service will continue to or from any point within the City. Service provided shall be curb to curb, except that upon special application, door -to -door service will be considered based on customer need. One -time ride reservations and standing reservations will continue to be allowed to be made in advance and will be encouraged. Twenty-four hour advance reservations will receive preference for scheduling. Same -day service will also he allowed and accommodated as the daily schedule permits. The transit system will provide safe and reliable transportation service to the residents of the City of Hutchinson. Certified and trained drivers will treat passengers in a courteous and pleasant manner and communicate in a cordial way regarding fares, schedules, service policies and other necessary matters. Drivers shall assist all wheelchair riders on to the elevator, into and out of the bus and properly secure wheelchairs in the vehicle before proceeding on the route. Dispatchers will respond to all customers in a cordial manner, giving complete information and confirming that the customer understands the information provided by dispatch. 3. The transit system will provide timely response to customer requests for service. Specific service guidelines such as pick -up waiting time and dispatch contact to drivers will be established by Trailblazer Transit policy. Regular periodic reports will be furnished in a mutually agreed upon format reporting information such as cost per mile, passengers per mile, and passengers per hour to evaluate the efficiency of the transit system. n r —b 4. Within the City of Hutchinson passengers should generally expect to ride no more than 30 minutes to reach their intended and scheduled destination. In the event the schedule is very heavy, ride times may increase but should at no time exceed 45 minutes in length. These standards are subject to change. The goal of the transit system is to balance efficiency with ride time. 5. The service and operations plans will be designed by the implementation team or a future transportation advisory committee including Hutchinson representation and approved by the Trailblazer Joint Powers Board. For the efficient operation of the Trailblazer Transit system, resources will be shared between cities and /or counties within the defined Trailblazer system service area. 6. Storage of the buses that service the City of Hutchinson shall be within the City of Hutchinson or at a reasonable distance to allow for expected service. It is preferred that the buses be housed inside a garage to prevent potential problems with weather related issues (cold weather starts, rust or hail damage, etc.) and vandalism. The Trailblazer Transit vehicles currently assigned to Hutchinson may remain housed at the current garage location at 1100 Hwy 22 South through March 31, 2000. All position openings/vacancies with the newly formed entity Trailblazer Joint Powers Board will be advertised locally in publications to include the Hutchinson Leader /Shopper. Any interested prospective employees, including all existing Hutchinson transit staff, shall be required to apply for positions if so interested. No individual shall receive preferential treatment during the hiring process. The recruitment processes shall meet all legal requirements. The terms and conditions of this agreement are subject to the approval of MnDOT and Trailblazer Joint Powers Board. The City of Hutchinson and McLeod County hereby enter this agreement this { day of �zc ✓ 1999, which will be effective through Dec. 31, 2000. .ALny revisions to this agreement as proposed by either party shall be considered by the other party within 30 days of receipt of the proposed changes. City of Hutchinschf McLeod County // —.2�- 9Q Date Date Hal KlrcbofF Ofce of • County Assessor McLeod County Assessor Court House 830 11" Street East - Suite 112 Glencoq Minnesda 55336 February 13, 2001 Telephone 320 - 864 -1254 Fax 320 - 864 -1295 RECEIVED FEB 15 2001 City of Hutchinson CLERK OF CITY OR TOWN BOARD; Enclosed is the notice of time set for the meeting of your local board of review. Also enclosed are the necessary notice blanks, which must be posted and published at least 10 days prior to the date of the meeting. If this meeting date and time set for your jurisdiction conflicts in some way, please let this office know at once so that a new date may be set. This is important because all "Notices of Assessment and Equalization" forms that are mailed to the • taxpayers will include the meeting date and time on them. A review date cannot be changed after the notices are mailed Your cooperation in this matter will be appreciated. Thank you. Sincerely, Hal Kirchoff County Assessor Eric: • SI—C FORM A.F. 4 — Notice to Clark of Meeting of Board of Review -- "Equalization Miller /Davis Co., St. Paul, MN OFFICE OF COUNTY ASSESSOR TO THE CLERK OF THE City OF Hutchinson MCLEOD COUNTY, MINNESOTA: NOTICE IS HEREBY GIVEN, That the 6th day of May 2001 Year at 4: 30 o'clock-PM., has been fixed as the date for the meeting of the Board of XWWWX "Equalization— (Strike Out One) in your City for said year. This meeting should be held in your office as provided by law. Pursuant to the provisions of Minnesota Statutes Section 274.03, you are required to give notice of said meeting by publication and posting, no later than ten days prior to the date of said meeting. Given under my hand this 13th day of February 2001 Year Hal Kirchoff, d6unty Assessor McLeod County, Minnesota 'Applies only in Cities whose charters provide for a Board of Equalization. Filed in my office this day of Year CITY OF HUTCHINSON PLANNING STAFF REPORT • To: Hutchinson City Council From: Julie Wischnack, AICP, Director of Planning/Zoning/Building Date: February 21, 2001 — Meeting Date February 22, 2001 Re: Fee Schedule Changes This is a change to the numbers in the fee schedule for 2001. The numbers submitted in December were incorrect. This is the third year of a 10% adjustment for fees set forth by the 1988 Uniform Building Code. If you have any questions regarding this request, let me know. r1 �J �J J — /C CITY OF HUTCHINSON BUILDING PERMIT FEE SCHEDULE 2001 Revised 2 -21-01 MAY 1999 - STATE SQ. FT. CONSTRUCTION VALUATION (UPDATED ANNUALLY) Dwellings: PERMIT FEES $1 -$500 $19.97 Main Floor $63.55/sf. 2nd Floor $31.77/sf. Slab on Grade $63.55 /sf. Basements: $59.90 for the first $2,000 plus $11.98 for each additional $1,000 or fraction thereof to and including $25,000 Finished $21.62/sf. Semi- finished $17.24/sf. Unfinished $12.86 Crawl Space $ 9.00 /st and including $100,000 Fireplace Valuation: $851.18 for the first $100,000 plus $4.66 for each additional $1,000 or fraction thereof to and including $500,000 Masonry $6,000.00 0- Clearance $4,000.00 Porches: $4711.08 for the first $1,000,000 plus $3.58 for each additional $1,000 or fraction thereof. 3 Season Porch $43.84 /sf. PLAN REVIEW FEE SCH EDULE 4 Season Porch $59.10 /sf. Garages: Garage - attached $19.35/sf. Garage - detached $15.80 /sf. CONSTRUCTION VALUE PERMIT FEES $1 -$500 $19.97 $501 - $2,000 $19.97 for the first $500 plus $2.66 for each additional $100 or fraction thereof to and • including $2,000 $2,001 - $25,000 $59.90 for the first $2,000 plus $11.98 for each additional $1,000 or fraction thereof to and including $25,000 $25,001 - $50.000 $335.41 for the first $25,000 plus $8.66 for each additional $1,000 or fraction thereof to and including $50,000 $50,001 - $100,000 $551.71 for the first $50,000 plus $5.99 for each additional $1,000 or fraction thereof to and including $100,000 $100,001 - $500,000 $851.18 for the first $100,000 plus $4.66 for each additional $1,000 or fraction thereof to and including $500,000 $500,001 - $1,000,000 $2714.58 for the first $500,000 plus $.3.99 for each additional $1,000 or fraction thereof to and including $1,000,000 $1,000,001 and Up $4711.08 for the first $1,000,000 plus $3.58 for each additional $1,000 or fraction thereof. PENALTY FEE Double the Permit Fee - per City Administrator's memo of 5 -17 -88 • PLAN REVIEW FEE SCH EDULE Plan Review is 65% of the Building Permit Fee. 1997 UBC Sec. 107.3 8 When a plan or other data is required to be submitted by Section 106.3 2, a plan review fee shall be paid to the Building Official at the time of submitting plans and specifications for review. Said plan review fee shall be 65% of the Building Permit Fee. r FIXED FEE PERMIT SCHEDULE 1 1 FAMILY RESIDENTIAL REROOFING $30.00 plus Surcharge Fee FAMILY RESIDENTIAL RESIDING $30.00 plus Surcharge Fee I & 2 FAMILY RES. WINDOW REPLACEMENT $30.00 plus Surcharge Fee MANUFACTURED (MOBILE) HOME INSTALL $100.00 plus Surcharge Fee and $30.00 Excavation (Includes Gas Inspection) DECk PERMIT $30.00 plus Surcharge Fee UTILITY SHEDS $30.00 plus Surcharge Fee EXCAVATION PERMIT $30.00 plus Surcharge Fee SIGN PERMIT 30 cents per square foot with a minimum fee of $30.00, plus Surcharge Fee and Excavation Permit Fee 0 a ground sign. MOVING PERMIT $100.00 for any structure plus Surcharge Fee and Excavation Permit Fee If applicable. DEMOLITION PERMIT $50.00 plus Excavation Permit Fee and Surcharge Fee. Also a separate deposit check of $50 /day for the first 10 days and $100 /day thereafter up to a maximum of 30 days. GAS TANK REMOVAL IS INCLUDED UNDER DEMOLITION PERMITS. RB CUT, DRIVEWAY APRON & HARD IV ACING DRIVEWAY PERMIT $30.00 plus Surcharge Permit Fee. FENCE PERMIT $30.00 plus Surcharge Permit Fee. MISCELLANEOUS FEE SCHEDULE RENTAL COMPLAINT INSPECTION N/C - provided upon receipt of written and signed complaint letter to the City Fire Chief CONSTRUCTION WATER See Water Department construction water policy for fees EXISTING HOME INSPECTION (FMHA) $50.00 ASSESSMENTS Require assessment search - confirm with Engineering Dept. ELECTRICAL SERVICE FEE See Agreement between MCPA. City of Hutchinson & Hutchinson Utilities PARKLAND DEDICATION See Subdivision Agreement & Municipal Code OTHER INSPECTIONS AND FEES' $45.00 per hour 1. Inspections outside of normal business hours (minimum charge — two hours) 2. Relnspection fees assessed under provisions of Section 108.8 Inspections for which no fee is specifically indicated (minimum charge — one -half hour) Additional plan review required by changes, additions or revisions to approved plans (minimum charge -- one -half hour) Jr the total hourly cost of the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. STATE SURCHARGE FEE SCHEDULE Permits with Fixed Fees .......................... ............................... ....................(surcharge) $ .50 (Mobile home, Demolition, Fence, Sign, Moving, Excavation, Curb Cut, Residential Reroof, Residential Reside, Residential Window Replacement, Decks, Driveway and Sheds) Valuation up to $1,000,000 2 Mill (.0005) x Valuation $1,000,000 to $2,000,000 Valuation - 1,000,000 x.0004 + $500 $2,000,000 to $3,000,000 Valuation - 2,000,000 x .0003 + $900 $3,000,000 to $4,000,000 Valuation - 3,000,000 x.0002 + $1,200 $4,000,000 to $5,000,000 Valuation - 4,000,000 x .0001 + $1,400 $5,000,000 and over Valuation - 5,000,000 x.00005 + $1,500 PLUMBING PERMIT FEE SCHEDULE WATER and/or SEWER and /or GAS $100.00 each or maximum of $200.00, plus Surcharge Fee CONNECTION FEE (for inspection) MANOMETER TEST (Commercial & Ind. only) $50.00 WASTE & VENT UNDERGROUND & $100.00 ROUGH IN AIR TEST • CONSTRUCTION WATER $50.00 residential - $100.00 nonresidential WATER METER FEES As per cost set by Water Department plus Surcharge Fee. GAS CONVERSION CONNECTION $100.00 plus Surcharge Fee (Switch from fuel oil to natural gas) GAS APPLIANCE REPLACEMENT $30.00 SAC (Sewer Access Charges) and WAC (Water Access Charges) Applicable to parcels annexed after 1 -1 -1993 — Confirm amount with City Engineering Dept. SEWER/WATER HOOKUP & ACCESS FEE Applicable to parcels not previously assessed - Confirm with City Engineering Dept. FIRE SPRINKLER SYSTEM PERMIT FEE SCHEDULE NEW OR ADDITIONAL FIRE SPRINKLER Fee is equal to 1% (.01) of the total fire sprinkler contract amount, plus a state SYSTEMS surcharge of $.50 d F • CITY OF HUTCHINSON POLICY -CITY SERVICES- WAIVING OF FEES DATE Feburary 27, 2001 NO. There are many occasions when other City Departments or entities require a building or land use permit for a particular project. The City Council will automatically waive permit fees, excluding state surcharge fees, for the following departments: Engineering, Parks and Recreation, Administration, Finance, Fire, Police, Planning2oning, Building, Cemetery, Hutchinson Area Transportation Services, Economic Development Authority, Housing and Redevelopment Authority The following departments or city entity will not be considered for fee waiving: • Wastewater, Water, Liquor Store, Hutchinson Utilities Commission and Hutchinson Area Healthcare Additionally, the City will not consider waiving of fees for other non - profit agencies or governmental agencies. ^ Hutchinson Area Health Care Hutcbinson Community Hospital Bunn Manor Nursing Home • Dassel Medical Center 1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000 February 22, 2001 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: The Board of Directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on February 20, 2001, considered a capital expenditure request from staff that requires City Council approval. The item requested is explained in the following excerpt from minutes of the meeting. " Purchase of Physician Billine and Practice Management System, The Board reviewed a request for a capital expenditure to purchase physician billing and practice management software titled: The Lakes Superior System (LSS), which is partly owned by our hospital's current information services supplier, Meditech. The hospital has historically used the "hospital information" system software to manage the physician practice management services in our clinics in order to bill and provide management reporting. It is no longer feasible to continue operating in this mode because of the number of providers on our staff and the managed care environment that currently exists. After study of two software options, it appears to us that our best solution for a practice management system, (and least costly), is the fully integrated solution with Meditech. The LSS system will resolve the billing problems in the Outpatient Mental Health clinic, Dassel Medical Center, and Anesthesia. The clinical and financial data repository will remain within the Meditech system. The purchase price quote for the LSS software is $89,860. The financial yield on this investment provides for a one -year payback. • Following discussion, motion was made by Snapp, seconded by Fortun, to request authority from the City Council to purchase the LSS Software in the amount of $89,860. All were in favor. Motion carried." Thank you, in advance, for consideration of this request. Duane Hoversten will be able to address any questions you may have regarding this item at your meeting on Tuesday. Sincerely, a HINSON HEALTH CARE Philip G. Graves President • /cs RESOLUTION NO. • RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 7 /PROJECT NO. 01 -20 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the installation of a Building Energy Management System (EMS) at the Hutchinson Area Transportation Services (HATS) Facility at 1400 Adams Street SE in the City of Hutchinson; and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Northern Air Corp. of Little Canada MN $34,230.00 Interstate Electric of Albert Lea MN $34,347.00 and whereas, it appears that Northern Air Corp of Little Canada, MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Northern Air Corp of Little Canada, MN, in the amount of $34,230.00, contingent upon Mn /DOT approval and verification of additional funding, in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 27th day of February, 2001. Mayor City Administrator MINUTES BID OPENING LETTING NO. 71PROJECT NO. 01 -20 FEBRUARY 26, 2001 Present: Gary Plotz, City Administrator, John Rodeberg, Director of Engineering/Public Works, and Brenda Ewing, recorder. Gary Plotz, City Administrator called the bid opening to order at 2:30 p.m. Mr. Plotz dispensed with the reading of Publication No. 6576, Advertisement for Bids on a Building Energy Management System (EMS) for the Hutchinson Area Transportation Facility (HATS). The following bids were opened and read: Northern Air Corporation Little Canada, Minnesota Interstate Electric Albert Lea, Minnesota n LJ Bid Amount 534.230.00 Bid Amount S34.347.0 Note: The bid bond will be submitted in two days. The bids were referred to staff for review and a recommendation. The bid opening adjourned at 2:35 p.m. • Administrative Office John M. Houlahan, Director 410 Fifth Street SW • P.O. Box 327 Willmar, Minnesota 56201 -0327 Phone: (320) 235 -6106 February 23, 2001 rop YOUR INERW? Fax: (320) 214 -0187 Johnh@pioneedand.lib.mn.us RECEIVED FEB 2 6 2001 To: City and County Administrators From: Robin de Cathelineau, Chair, Pioneerland Library System B Re: Correction to Pioneerland Library System Agreement January 18, 2001 City of Hutchinson A language change is needed in the Pioneerland Library System Agreement that was recently sent to you. The last two words in Article V, Section 2,(3) read "the Bylaws" Those words should be replaced with the words " Article V11 ". The language arm occurred when the provision concerning the dispute resolution was moved from the Regional Library System's Bylaws to the Agreement and the change was not noted in the copy of the Agreement that was sent to you. An addendum with the new language is enclosed. Thank you for your membership in the Pioneerland Library System, Sincerely Robin deCathelineau, Chair Pioneerland Library System • • 9A 0 Addendum Pioneerland Library System Agreement January 18, 2001 Approved by Pioneerland Board February 15, 2001 Article V, Section 2, (3) should state "Any dispute concerning the disposition of the obligations or assets, including, but not limited to real or personal property, shall be resolved through the dispute resolution procedure set forth in Article VU of this Agreement." • r1 U 9A 0 ARTICLE V — TERMINATION OF SYSTEM Section 1. This Agreement shall remain in effect until: (1) terminated by mutual consent of the Members; (2) suspended or mperceded by a subsequent agreement between the Members; or (3) terminated by operation of law. Section 2. Distribution of Assets Upon Termination of the SYSTEM. In the event that the SYSTEM is terminated pursuant to Section 1. The assets of the SYSTEM shall be distributed as follows: (1). Pursuant to the terms of a superceding subsequent agreement concerning library services; or (2). If there is no superceding agreement then the assets and obligations of the SYSTEM shall be distributed amongst the Members. A Member shall receive title to and possession of all real and personal property that was the property of the Member prior to joining the SYSTEM or that was given to it during the time of Membership in the SYSTEM and shall retain all books and other library materials and equipment that are assigned to the library or libraries within the withdrawing Member's jurisdiction, subject to the provisions of grants or donations. The Board shall determine the equitable distribution of all other assets and obligations pursuant to the • terms of the Bylaws and the accounting procedures adopted by the Board. (3). Any dispute concerning the disposition of the obligations or assets, including, but not limited to real or personal property, shall be resolved through the dispute resolution procedure set forth in the Bylaws. ARTICLE VI — WITHDRAWAL OF A MEMBER A Member may withdraw from participation in the SYSTEM, effective at the beginning of a calendar year, upon notice to the Board of its intent to withdraw given no later than July 1 of the previous year. The withdrawal of a Member will not affect the continuance of the SYSTEM by the remaining Members. A Member that withdraws will remain liable for all debts, obligations and liabilities which were incurred by the SYSTEM during the term of its Membership in the SYSTEM. The Board shall determine the liability of the withdrawing Member in accordance with the Bylaws and other applicable requirements. A Member that withdraws shall retain title to and possession of all real and personal property that was the property of the Member prior to joining the SYSTEM or that was given to it during the time of Membership in the SYSTEM and shall retain all books and other library materials and equipment that are assigned to the library or libraries with the withdrawing Member's jurisdiction, subject to the provisions of grants or donations. The Board and the withdrawing Member shall define the property to be retained by the Member. Any dispute shall be resolved through the dispute • resolution procedure as set forth in Article VII of this agreement. 9A M V1 1iu.; 0 HUTCHINSON UTILIITES COMMISSION Regular February Meeting March 1, 2001, 3:00 p.m. Agenda 40 1. Approve Minutes of January 31, 2001. 2. Approve Minutes of February 13, 2001 Special Meeting. 3. Ratify Payment of Bills. 4. Approve Financial Statements /Budget Year -To -Date. 5. Customer Account Charge Offs. 6. Gas Division Operation and Maintenance Manual. 7. Gas Division Emergency Plan. 8. Open House and Annual Recognition Banquet Dates. 9. Energy Conservation Approval for 2001. 10. Approval of Requisition #14096 to Bates and Associates for Natural Gas Pipe. 11. Approval of Requisition #14166 to Bally Refrigerated Boxes Inc. for McLeod Substation Building. Manager's Report A. McLeod Substation B. Labor /Management Meeting. Old Business New Business 0 MINUTES I ' HUTCHINSON PLANNING COMMISSION Tuesday, February 20, 2001 A� • 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Arndt at 5:30 p.m. with the following members presVnt: Jason Olson, Dave Westlund, Jim Haugen, Dean Kirchoff, Brandon Fraser and Jeff Jones. Also present: Julie Wischnack, AICP, Director of Planning /Building /Zoning; Heather Bieniek, Planning Coordinator and Richard Schieffer, City Attorney. 2. CONSENT AGENDA Mr. Olson moved to approve the minutes as submitted. Mr. Haugen seconded the motion. Motion carried. 3. PUBLIC HEARINGS a) CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A PORTABLE SIGN AS REQUESTED BY THE KNIGHTS OF COLUMBUS FOR THE ANNUAL FISH FRY (1200 ADAMS ST SE) Chairman Arndt opened the hearing at 5:32 p.m. as published in the Hutchinson Leader on Thursday, February 8, 2001. Ms. Wischnack explained the request and stated this is the third year in a row they have applied. She also stated that staff recommends approval based of the condition they do not have flashing lights. Mr. Fraser moved to close the public hearing at 5:33 p.m. Mr. Kirchoff seconded the motion. The motion to close the hearing carried unanimously. Mr. Haugen moved to approve the conditional use permit with the condition that the sign does not have flashing lights. Mr. Kirchoff seconded the motion. Motion carried unanimously. b) CONSIDERATION OF A VARIANCE TO REDUCE THE SIDE YARD SETBACK FROM & TO 5.5 FOR AN EXIT FROM THE UPSTAIRS TO THE GROUND LEVEL AS REQUESTED BY LARRY AND SUE GILMER (561 GROVE ST SW) Chairman Arndt opened the hearing at 5:35 p.m. as published in the Hutchinson Leader on Thursday, February 8, 2001. Ms. Wischnack presented the request, displayed pictures of the property, and stated there were no other areas on the property to put the exit. She also went over the staff recommendations, a petition, and letters from the neighbors. Mr. Haugen asked if the residence was zoned an R -2, which would allow a duplex. Ms. Wischnack stated that yes, it was. Mike Field, 569 Grove St., stated his concems about the neighborhood property value going down, noise levels, renters, and if it going to be used just for a fire escape why would there be need for a door when they could just as well use a ladder. Larry Gilmer, property owner, stated the hardship of their request is because their daughter is having a baby and it would be hard to escape through a window. Mr. Arndt asked if they had egress windows on both sides of the house. Mr. Gilmer replied that they do. Lori Homick, 546 Grove St., stated that she has met some of the previous people the Gilmer's have • rented to, so she knows they rent it out and that is why she believes they want to build the extra exit. Ms. Homick also stated they have had to call the police numerous times, there are always parties going on and people driving by honking. Mr. Jones asked the staff if the Gilmer's would build an exit that met all the setbacks would they need a conditional use permit. Ms. Wischnack replied that they would not, just a building permit. Minutes Planning Commission — February 20, 2001 Page 2 Mr. Jones asked Mr. Gilmer why he wanted to build the stairway 36 ". Mr. Gilmer replied that the contractor said it would be better for the property value. • Mr. Arndt asked Mr. Gilmer if he lived in the house. Mr. Gilmer stated that he did. Mr. Westlund asked if he would be willing to move the electric box. Mr. Gilmer stated that he did not know anything about that request. Mr. Westlund moved to close the hearing at 5:50 p.m. Mr. Jones seconded the motion. The motion carried unanimously. Mr. Kirchoff moved to reject the variance. Mr. Jones seconded the motion. Motion carried unanimously. c.) CONSIDERATION OF A VARIANCE FOR A HEIGHT INCREASE FROM 16' TO 18.5' FOR THE CONSTRUCTION OF A 2 CAR GARAGE AS REQUESTED BY COLIN AND KARI MCGRAW (536 HASSAN ST SE) Chairman Arndt opened the hearing at 5:55 p.m. as published in the Hutchinson Leader on Thursday, February 8, 2001. Ms. Bieniek explained the request and stated they would be demolishing their old garage, which is a non - conforming use, and the new garage would meet all required setbacks. She stated that staff recommended approval of the request based on conditions. Commissioner asked if the current driveway exited from the driveway or the alley. Mr. McGraw responded that it exited to the street and the new driveway would be through the alley. Mr. McGraw went over three letters from neighbors stating that none of them had a problem with his project and all supported his idea. Mr. Fraser moved to close the hearing at 6:02 p.m. Mr. Jones seconded the motion. The motion carried • unanimously. Mr. Jones asked Mr. Schieffer, city attomey if there had to be a hardship to approve the request. Mr. Schieffer replied yes, there had to be. Mr. McGraw stated that the topography of the land is the hardship. Mr. Haugen stated that in special historic districts it would be nice to have separate zoning codes for situations like this. Mr. Westlund moved to approve the variance with the conditions recommended by staff. Mr. Jones seconded it. The motion to approve with the following conditions: 1. The building can not be of pole construction. 2. The building may not be used for commercial purposes. 3. The construction must follow the plans provided (dated 1 -9 -01) Motion carried unanimously. d) CONSIDERATION OF A CONDITIONAL USE PERMIT FOR HUTCHINSON PUBLIC SCHOOL'S (PARK ELEMENTARY, 33 GROVE STREET SW), TO CONSTRUCT A 13,600 SQ FT PARKING LOT FOR THE USE OF THE SCHOOL'S VEHICLES (FOR THE DISABLED). Chairman Arndt opened the hearing at 6:07 p.m. as published in the Hutchinson Leader on Thursday, February 8, 2001. Ms. Wischnack explained the request and displayed photos and an aerial map of Park Elementary School. She stated that staff recommends approval based on conditions and the Chief of Police recommend putting a fence around the parking lot. • Brian Mohr, director of Buildings and Grounds, explained the background and research of the proposed project. Mr. Arndt stated that he was at first worried about the trees they would be removing but his main conoem is the safety of the children. Mr. Amdt disagrees with the fence recommendation but realizes they need to find away to keep other vehicles out of the parking lot. Minutes Planning Commission - February 20, 2001 Page 3 • • . 5. Mr. Mohr stated that a fine for parking in a handicap parking spot is $300.00. He also stated they have no problem with the recommendations from staff and they are also concerned about the trees. Megan McGraw, 414 Larson St., stated she is speaking on behalf of Park Elementary Community, not the disabled community. She stated that there are other ways to achieve the purposed parking lot idea that would not run through such a highly congested area. One suggestion she had was to reroute Glen St. She stated that she realizes the problem is real but we need a solution that meets the needs and safety of children with and without disabilities. Sandy McCormick, 120 Grove St., stated she had questions she wanted answered. She wants to know where the property lines are concerning the public parkland and the school land. She wants to know how much of the parkland is going to be lost. Ms. McCormick stated her concems about the loss of Phy Ed space and the concern that once you cement something it never goes back to being park. Ms. Wischnack stated that the deeded property is the SW comer piece. The parking lot is proposed to be in the larger piece that is dedicated to the city. Ms. Wschnack stated that in her opinion the deed is not an issue. Mr. Schieffer stated that the commission, staff, nor the community can solve any survey questions. We need to get a survey of at least the boundaries. Mr. Kirchoff asked Mr. Mohr what the time line of the grant money is. Mr. Mohr replied that the grant money expires July 1, 2001. Mr. Mohr stated that some of the money is coming from the Americans with Disability Levy but he does not want to be using that money as the main source. Mr. Schieffer stated that he briefly looked over the questions and the commission is here to approve or disapprove the permit based on if they meet the codes. It is between the community and the school to discuss all the other questions and answers. Becky Simmons, Assistant Principle, stated that an assessment is done each year at the school. Last year Tom Watson did a safety report and found out that including the morning and aftemoon the center crosswalk has 44 -66 students crossing a day. Mr. Kirchoff requested that the commission table the issue until the two parties had time to meet and discuss all the questions. Mr. Mohr replied that they had tried that. Ms. McCormick replied that it was short notice and she was not prepared to ask questions at that time. Mr. Arndt stated that we do not need to have an argument about it. He stated that Ms. Wischnack could facilitate a public get together. The issue of the 60-day waiver was brought up. Mr. Mohr stated that he would prefer to take action. Mr. Arndt stated that before the next meeting he would need public input about the community meeting and exact measurements of the property lines. Mr. Jones made the motion to close the public hearing at 7:15 p.m. Mr. Olsen seconded the motion. The motion to close the hearing carried unanimously. Ms. Wischnack stated that we would have to have a special Planning Commission meeting on the 6", in order for the recommendation to make it to the council on the 13 Mr. Olsen stated on the 6'", the survey information is needed and further detail on alternative parking lot spaces. Ms. Wischnack stated that staff would publicly notify the community members, the same ones who received notice of the public hearing about a special community meeting. NEW BUSINESS OLD BUISINESS &)CONSIDERATION OF A CONDITIONAL USE PERMIT FOR RELOCATING A FUNERAL HOME REPLACING A BANK USE AT ECHO DRIVE AND HWY 15 SOUTH AS REQUESTED BY DOBRATZ- HANTGE FUNERAL CHAPEL (400 South Glen Street) Ms. Wischnack explained the request and stated that last month the request was tabled and we were Minutes Planning Commission — February 20, 2001 Page 4 waiting for a survey. Ms. Wischnack stated that staff does recommend approval based on conditions. . Mr. Westlund asked if the assumption for Stage II approval was automatically thought of if Stage I was approved. Ms. Wischnack stated that they would need another sketch plan when they were ready to construct and the applicants know that approval of Stage I is different than Stage 11. Randy Anderson, Kids Incorporated, stated his concerns about parking and traffic and the effect on his business. Mr. Robert Hantge replied that this is a business venture for him and his brother, most of the funerals are held at churches and the ones that are held at the funeral home the processions are headed by the police so it will be controlled. They will be providing adequate parking spaces for their visitors on site so they should not be using Mr. Anderson's parking spaces. Mr. Westlund moved to approve the conditional use permit with the conditions recommended by staff. Mr. Kirchoff seconded the motion. The motion to approve with the following conditions: 1. Phase II construction requires another conditional use permit review. 2. The processions from the site must exit onto the frontage road, not Echo Drive. 3. Parking lot spaces are required to be at least 10 feet from the property line and a minimum depth of 20 feet. 4. The entrance from Echo Drive must be a one way to the west. 5. Any utility relocation would be conducted at the owner's expense. Motion carried unanimously. COMMUNICATION FROM STAFF a.) APPOINTMENT TO THE MAIN STREET ORGANIZATION- CHRISTIE ROCK, DIRECTOR OF ECONOMIC DEVELOPMENT, REQUESTING A PLANNING COMMISSION MEMBER TO BE APPOINTED TO THE MAIN STREET ORGANIZATION. • Ms. Rock stated what the Main Street Organization consists of and how they got where they are today. General discussion of what the appointment would mean to the planning commission. Mr. Haugen is already on the board so he would be able to represent the planning commission. Mr. Haugen brought up that when his term is up they would need to appoint someone else to take over his role. Ms. Rock stated that the organization is not faced with hard, long issues like some of the ones brought before the Planning Commission board. Mr. Westlund stated that if the board felt it was a conflict of interest they could always pull their representative from the organization. Mr. Haugen was appointed as chair on the Main Street Organization board. b.) County Club Terrace- Mobile home park issues Ms. Wischnack brought everyone up to date on the case and said she checked on the survey they were supposed to do. They stated they were not going to do the survey, so the next stage will be issuing a misdemeanor ticket. ADJOURNMENT There being no further business, Mr. Jones moved to adjourn the meeting at 8:05 p.m. Mr. Kirchoff seconded the motion. Motion carried. u Project Scope • Reconstruction of existing bituminous street • Minor watermain and sanitary sewer repairs to be completed • Drainage improvements proposed, mainly near south end of project • Staff looked at multiple alternatives, including adding curb and gutter and significantly more storm sewer, but costs were unfeasible. • Proposed design reconstructs the street to a generally rural section roadway, with an urban section at the south entrance to control drainage. Estimated Project Cost Estimated Construction Cost $160 Estimated Expenses $ 38 • Estimated Total Project Cost $198 Assessments • City to pay for sanitary sewer and watermain lateral reconstruction • All other costs to be assessed on a per unit basis to buildable lots • Plat includes 23 lots. 1 lot (23) is an unbuildable outlot. Lots 15 and 16 are not accessed from this project and would require additional improvements to serve. Therefore it is proposed to divide the cost among the remaining 20 lots. Estimated Assessments /Costs City Cost: Watermain and Sanitary Sewer Improvements $ 23,400 City Park (1 unit) $ 8 Assessed Cost ($8,750/lot) $166,250 Total Project Cost $198 GUmprovemen[ ProjectsWeming\2001\PUB- L3- 05.doc ♦ Staff will complete the project design and go out for bids if approved at Public Hearing ♦ An Assessment Hearing is to be held after bids, prior to award of contract ♦ Actual final assessment costs to be calculated for Assessment Hearing based on the actual project costs. ♦ Interest rate will be determined by rate that city receives for the project bonds. The actual interest rate on the assessments will be 1% over the rate of the bond. Depending on changes in the economy, the rate is 40 expected to be between 6.5 and 7.5 PAYMENT OPTIONS: ♦ Full payment without interest by November 15th ♦ After November 15th, the assessments are certified to tax rolls, with interest ♦ Assessment on Tax Roll, 10 years with interest, Equal Principal ♦ Deferment available for property owners, meeting income guidelines, who are either over 65 years old or disabled. 0 Project Scope • Reconstruction of existing bituminous street, general between existing concrete curb lines • Minor sanitary sewer, watermain and storm sewer repairs and upgrades to be completed. • Project originally proposed in 2000. Supported at Hearings, but dropped due to actual cost being significantly higher than estimate Estimated Project Cost Estimated Construction Cost $200 Estimated Expenses $ 48,000 Estimated Total Project Cost $248 Assessments • City to pay for sanitary sewer and watermain lateral reconstruction and minor alterations to storm sewer system • All other costs to be assessed on a front foot basis. Proposed policy provides for up to 132' of "side- yard" credit. • Final assessment to be based on actual bids received by the City Estimated Assessments /Costs City Cost: Watermain and Sanitary Sewer Improvements $ 25,000 Non - Assessable Storm Sewer $ 1000 Street sideyard and intersections $145,000 Assessed Cost $ 93 Total Project Cost $273 • Estimated Assessment 66' lot ($79 — 85 /front foot) $5 — 5,600 /lot GVmprovement Projects \Heanng\2001\PUB- L3- 05.doc ♦ Staff will complete the project design and go out for bids if approved at Public Hearing ♦ An Assessment Hearing is to be held after bids, prior to award of contract ♦ Actual final assessment costs to be calculated for Assessment Hearing based on the actual project costs. ♦ Interest rate will be determined by rate that city receives for the project bonds. The actual interest rate on the assessments will be 1% over the rate of the bond. Depending on changes in the economy, the rate is expected to be between 65 and 7.5% PAYMENT OPTIONS: ♦ Full payment without interest by November 15th ♦ After November 15th, the assessments are certified to tax rolls, with interest ♦ Assessment on Tax Roll, 10 years with interest, Equal Principal ♦ Deferment available for property owners, meeting income guidelines, who are either over 65 years • old or disabled. Project Scope • Reconstruction of existing bituminous street, general between existing concrete curb lines, with a concrete street, between Highway 15 and Boston Street Sidewalk on south side of street from Highway 15 to Sunset Street to serve commercial area. Estimated Proiect Cost Estimated Construction Cost: Street $175,000 Estimated Construction Cost: Sidewalk $ 55,000 Estimated Expenses $ 55,000 Estimated Total Project Cost $285 Assessments • All costs proposed to be assessed to adjoining properties. • Base of assessment will be front footage, although assessments within plats (Hutchinson Mall and Padens Addition) are proposed to be spread per previous practice. HUTCHINSON MALL assessments have been spread based on square footage of building PADENS ADDITION assessments were originally spread (in the early 1980's) on a "per unit" basis, but have since been spread based on individual lot frontage • Side -yard credits would apply to both properties (132' maximum credit) • Final assessment to be based on actual bids received by the City • Sidewalks costs are proposed to be spread per front foot to adjoining properties. Sideyard credits do not apply to sidewalk. Estimated Assessments /Costs Concrete Street: $175 — 200 /front foot Sidewalk: $26 — 32 /front foot 0 G \Improvement ProjectsUHeazmg \2001TUB- L3 -05.doc ♦ Staff will complete the project design and go out for bids if approved at Public Hearing ♦ An Assessment Hearing is to be held after bids, prior to award of contract ♦ Actual final assessment costs to be calculated for Assessment Hearing based on the actual project costs. ♦ Interest rate will be determined by rate that city receives for the project bonds. The actual interest rate on the assessments will be 1% over the rate of the bond. Depending on changes in the economy, the rate is i expected to be between 6.5 and 7.5% PAYMENT OPTIONS: ♦ Full payment without interest by November 15th ♦ After November 15th, the assessments are certified to tax rolls, with interest ♦ Assessment on Tax Roll, 10 years with interest, Equal Principal ♦ Deferment available for property owners, meeting income guidelines, who are either over 65 years old or disabled.