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cp03-27-2001 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 27, 2001 / / 2. INVOCATION — Rev. Randy Freund, Faith Lutheran Church REGULAR MEETING OF MARCH 13, 2001 Action - Motion to approve as presented / ►. glg a ►1� (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PLANNING COMMISSION MEETING MINUTES OF FEBRUARY 20, 2001 2. PLANNING COMMISSION MEETING MINUTES DRAFT FOR MARCH 20, 2001 3. MINUTES FROM BID OPENING OF MARCH 14, 2001 FOR LETTING NO. 6 / PROJECT 01 -19 • 4. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY REGULAR BOARD MEETING OF FEBRUARY 20, 2001 5. CITY FINANCIAL REPORT AND REPORT ON INVESTMENT FOR FEBRUARY 2001 6. HAHC MONTHLY FINANCIAL REPORT FOR FEBRUARY 2001 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11676 — RESOLUTION OF APPRECIATION TO CO. B, MINNESOTA NATIONAL GUARD FOR SNOW REMOVAL ASSISTANCE 2. RESOLUTION NO. 11686 —RESOLUTION FOR PURCHASE 3. RESOLUTION NO. 11687 — RESOLUTION FOR RELEASE OF PLEDGED SECURITIES 4. RESOLUTION NO. 11688 — RESOLUTION AUTHORIZING EXECUTION OF GRANT AGREEMENT (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A BED & BREAKFAST AS REQUESTED BY DENNIS HECKES LOCATED AT 325 HASSAN STREET SOUTHEAST WITH FAVORABLE RECOMMENDATION AND WITH STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11685) • (d) LETTING NO. 6 / PROJECT NO. 01 -19 (LOUISIANA STREET NW, CAROLINA PARKWAY NW, AND 7"' AVE NW) AND ASSESSMENT ROLL NO. 5047 • CITY COUNCIL AGENDA —MARCH 27, 2001 • RESOLUTION NO. 11677 — RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT • RESOLUTION NO. 11678 — RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT • RESOLUTION NO. 11679 — RESOLUTION ADOPTING ASSESSMENT ROLL NO. 5047 • RESOLUTION NO. 11680 — RESOLUTION ACCEPTING AND AWARDING CONTRACT (e) APPLICATION FOR TEMPORARY RECYCLABLE MATERIAL COLLECTION FOR ELOUISE CARLSON — CAN MAN 2 RECYCLING (fl APPLICATION FOR PUBLIC DANCE PERMIT TO JOSE MEDINA AND MARIA ORNELAS FOR APRIL 28, 2001 (UNFAVORABLE RECOMMENDATION BY POLICE DEPARTMENT — DANCE ALREADY APPROVED FOR DATE) (g) OUT -OF -STATE TRAVEL REQUEST FOR KENNETH MERRILL TO PHILADELPHIA, PA ON JUNE 3-6,2001, TO ATTEND THE NATIONAL GOVERNMENT FINANCE OFFICER CONFERENCE (h) CONSIDERATION OF INVESTMENT AUTHORIZATION Action — Motion to approve consent agenda 6. (a) PRESENTATION OF RESOLUTION NO. 11676 EXPRESSING THE CITY'S APPRECIATION TO HUTCHINSON CO. B OF THE MINNESOTA NATIONAL GUARD FOR SNOW REMOVAL ASSISTANCE 7. (a) CONSIDERATION OF CONTRACTUAL AGREEMENT FOR PROVIDING RECRUITMENT SERVICES (DEFERRED FROM MARCH 13, 2001) Action — Motion to reject — Motion to approve • ►1 (a) LETTING NO. 8 / PROJECT NO. 01 -21 (SCHOOL ROAD NW) • RESOLUTION NO. 11681 — RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT • RESOLUTION NO. 11682 — RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT • RESOLUTION NO. 11683 — RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS • RESOLUTION NO. 11684 — RESOLUTION APPROVING PLANS AND • SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS Action — Motion to reject — Motion to approve Resolutions No. 11681, No. 11682, No. 11683 and No. 11684 • CITY COUNCIL AGENDA — MARCH 27, 2001 (b) CONSIDERATION OF ENTERING INTO CONSULTING AGREEMENT FOR INFLOW AND INFILTRATION (I & 1) REDUCTION PROGRAM Action — Motion to reject — Motion to approve (c) CONSIDERATION OF ENTERING INTO AGREEMENT WITH PINKERTON SERVICES GROUP TO CONTINUE DRUG -FREE WORKPLACE SERVICES Action — Motion to reject — Motion to approve (d) CONSIDERATION OF ENTERING INTO WAREHOUSE RENTAL AGREEMENT WITH WAL -MART STORES, INC. FOR SPACE AT THE HUTCHINSON CIVIC ARENA Action — Motion to reject — Motion to approve (e) CONSIDERATION OF SETTING A COUNCIL WORKSHOP TO MEET JOINTLY WITH THE HRA BOARD AT 12:00 NOON ON TUESDAY, MAY 15, 2001, AT CITY CENTER Action — Motion to reject — Motion to approve (f) CONSIDERATION OF SETTING A COUNCIL WORKSHOP FOR 4:00 P.M. ON TUESDAY MAY 8, 2001, TO DISCUSS BONDING ISSUES WITH EHLERS & • ASSOCIATES Action — Motion to reject — Motion to approve U z\I / (a) COMMUNICATIONS (a) VERIFIED CLAIMS Action — Motion to approve and authorize payment from appropriate funds . 1 11; ►I • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 13, 2001 0 e t U Do RM Mayor Torgerson called the meeting to order at 5:30 p.m. with the following members present: Mayor Marlin Torgerson, Council Members Jim Haugen, John Mlinar, Kay Peterson and Duane Hoversten. Also present: Gary Plotz, City Administrator, Marc Sebora, City Attorney, and John Rodeberg, Director of Engineering/Public Works. 2. INVOCATION — The Rev. Paulus Pilgrim from Faith Lutheran Church gave the invocation. ►I REGULAR MEETING OF FEBRUARY 27. 2001 The minutes were approved as presented. (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON PUBLIC LIBRARY BOARD MEETING MINUTES OF FEBRUARY 26, 2001 2. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES OF FEBRUARY 1, 2001 • 3. BUILDING REPORT FOR FEBRUARY 2001 4. FIRE DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2001 (b) RESOLUTIONS AND ORDINANCES 1. RESOULTION NO. 11669 — RESOLUTION TO ESTABLISH LOCATION FOR TRAFFIC CONTROL DEVICES (c) DANCE PERMIT FOR JOSE G. RIVERA ON APRIL 28, 2001 AND VOIDING OF PERMIT ISSUED FOR APRIL 21, 2001. Motion by Hoversten, second by Haugen to approve the consent agenda. Motion carried unanimously. 5. PUBLIC HEARING — 6:00 P.M. (a) LETTING NO. 2, PROJECT NOS. 01 -03, 01 -04, 01 -11 Mayor Torgerson opened the public hearing at 6:00 p.m. and read Resolution 11672. John Rodeberg, Director of Engineering/Public Works explained the hearing process to the audience. This is the first step, and if it is decided to go ahead with the project, a second public hearing will be held and more definite information on the project and the costs to be assessed will be presented at that time. Mr. Rodeberg outlined project No. 01 -03, improvements to Municipal Parking Lot H located at the southwest corner of 1" Avenue Southeast and Hassan Street Southeast. No costs are to be assessed to property owners for the parking lot project. Funds are available from the downtown parking fund. CITY COUNCIL MINUTES —MARCH 13, 2001 Project No. 01 -04 for the Block 13 Alley includes reconstruction of the alley and installation • of a concrete surface. Mr. Rodeberg outlined the project costs and that they are to be 100% assessed to the adjacent property owners. The costs are determined on a per front foot basis. Mr. John Schutt, 117 Elks Drive SE, and of Anderson Decorating Center, 119 Main Street South inquired about the project time frame. Mr. Rodeberg noted that when the concrete is poured, it must cure properly and there will be about a one -week period when the alley will have very limited access. Mr. Rodeberg noted that the City is willing to work with the business owners on issues such as deliveries and garbage removal, and will attempt to schedule the work to accommodate the owners as much as possible. The project should be completed in a 2 month period. Project No. 01 -11 is the Block 26 alley project. This alley has a mix of adjacent residential and commercial uses. The proposed project is for a concrete alley surface. The project is by petition of the property owners. Mr. Rodeberg noted again that alleys are normally 100% assessed to the property owners. Because of the mixed uses in the project area and a potential benefit to the City, a portion of the project costs may be paid by the City. Chuck Brill, 222 Jefferson Street SE, stated that he led the petition proposal. He commented that the gravel that has been added to the alley over the years has resulted in a grade that is higher than the garages in the area. He noted there are drainage issues as well. The owners initiated the process to see what the price would be for the paving the alley. Alice Gehrke, 144 2n Ave SE, noted that they have lived at this location for 44 years and they have not had any issues with their drainage or the level of the alley. She commended the City for their maintenance of the alley. . At 6:17 p.m., Haugen moved to close the hearing, second by Mlinar. The motion unanimously carried. Motion by Hoversten, second by Mlinar to approve and adopt Resolutions No. 11671 and No. 11672. Motion unanimously carried. (b) LETTING NO. 4, PROJECT NOS. 01 -07, 01 -08, 01 -10, 01 -12 The public hearing commenced at 6:17 p.m. Mayor Torgerson read Resolution No. 11673 regarding the projects. He noted that the Post Office project, No. 01 -20, is on hold at this time. Mr. Rodeberg commented on the hearing procedures for a project. He stated that there have been neighborhood meetings regarding the proposed projects and talked about the City pavement management program and how projects are ranked and selected for consideration. He also spoke about the sewer and water system analyses that are considered. Project No. 01 -08 is the Thomas Avenue project. Mr. Rodeberg spoke about the proposed improvements and what costs are to be assessed to the property owners. He added that this is a comprehensive project, as the entire street will be removed and replaced. The City will work with the property owners to work out issues such as garbage pickup and mail delivery during the project. Richard Sokolis, 945 Thomas Avenue SW. noted that he is concerned about the high costs estimated for the project. Mr.Rodeberg outlined the Sherwood Street Project No.01 -10. The street is deteriorating and there are drainage issues. The sanitary sewer line will be rerouted to the Century Avenue line. There have been substantial storm sewer issues in the area south of the cemetery . property. Mr. Bill Robb, 1025 Sherwood St. SE, stated that his assessment may be about $14,000. He CITY COUNCIL MINUTES — MARCH 13, 2001 asked the Council to consider any other alternatives for assessing the project to make the costs more affordable. Mr.Rodeberg noted that the City is paying 60% of the costs for the project. Mayor Torgerson stated that the City has considered dividing assessments for other projects on a per lot basis. No decision was made to adopt this assessment method for this project. Ms. Brenda DeSchepper, 1116 Sherwood St. SE, stated that the proposed assessments eat up everything that she has financially put into her house. She also has concerns about the time frame of the project and the accessibility to her property. Mr. Rodeberg commented that the project may commence in late May or early June. Mr. Mike Meyers 1045 Sherwood St. SE, noted that he owns one of the odd - shaded lots in the project area. Mr. Rodeberg clarified how his front footage would be determined. Mr Rodeberg explained Project No. 01 -07, for Grove Street NW. A neighborhood meeting was held for the project. The street will be totally reconstructed. He also stated that the project costs are to be assessed on a per lot basis. Mr. Todd Bradley, 345 Washington Avenue W, questioned why a storm sewer line is needed. Mr. Rodeberg relied that there is only a drainage tile in this area, and water is a major problem for maintaining good road conditions and the longevity of the street. Mr. Rodeberg described Project No. 01 -12, the Water Street NW project. This has been public right -of -way for some time and the project includes the completion of a new street with utilities. The project will resolve a number of drainage and access issues. • Mr. Harry Blake, 185 — 5' Avenue NW, asked why he will be assessed as he has water and street access off of 5' Ave. The Mayor commented that he has discussed the project with Mr. Blake and that it is a proposed solution to a property owner matter. The Mayor asked the City Attorney for any suggestions on how to proceed. He offered to meet with Mr. Blake and the adjacent neighbor to discuss the issue further. The Council discussed that the proposed project may be an expensive solution to issues between the neighboring property owners. James Buboltz, 211 - 5' Avenue NW, commented that he and Mr. Blake have had their issues, and he feels that this project is an extreme solution to the issues. He does not want to be assessed for the project and recommended that the project wait until future development requires the improvement. Mr. Mlinar asked about the future ability for Mr. Buboltz to split his lot. Mr. Blake noted that he would not split his lot in the future. Ms. Peterson commented that it is not the City's policy to promote projects that force people to sell their property. At 6:55 p.m., motion by Mlinar to close the hearing, second by Haugen. The motion carried unanimously. Motion by Haugen, second by Peterson to adopt Resolutions No. 11673 and No. 11674 excepting Project No. 01 -12. The motion unanimously carried. 6. COMMUNICATIONS. REOUESTS AND PETITIONS - None 7. UNFINISHED BUSINESS (a) CONSIDERATION OF LEASE AGREEMENT FOR EDA PROPERTY (LESSEE — WETHERELL - DEFERRED FROM MEETING OF JANUARY 23, 2001) CITY COUNCIL MINUTES — MARCH 13.2001 • Mr. Rodeberg updated that Council on the history of the Wetherells leasing property from the City. The changes in the current version of the proposed lease agreement are minor. The agreement addresses rent amounts, rental terms, uses of the property, and salvage rights. Mr. Sebora noted that the previous agreement expires next month. Motion by Peterson, second by Mlinar to approve the Lease Agreement for the City property with Gary and MaryAnn Wetherell. Motion unanimously approved. (a) RESOLUTION NO. 11670 — RESOLUTION TO ADOPT A FIXED BASE OPERATOR'S (FBO) AGREEMENT FOR OPERATIONAL SERVICES AT THE HUTCHINSON MUNICIPAL AIRPORT Mr. Rodeberg noted that the resolution is the recommendation from the Airport Board. Motion by Mlinar, second by Haugen to approve and adopt Resolution No. 11670 regarding a Fixed Base Operator's agreement for operational services at the Hutchinson Municipal Airport. Motion unanimously carried. (b) CONSIDERATION OF CONSULTANT AGREEMENT FOR PROVIDING COMPREHENSIVE PLANNING SERVICES Mr. Rodeberg informed the Council that the planning services are in regards to the City's Comprehensive Plan. The previous plan was updated internally a number of years ago. The City has some fringe development and environmental issues to address in the plan. Mr. • Rodeberg stated that a proposal was received from one of the consultants contacted - Dahlgren, Shardlow and Uban. The total cost of the project is $44, 000 to $45,000. The costs for the project will be divided equally amongst the Planning, Engineering, and Water/Wastewater departments. Mayor Torgerson inquired if the consultant will be completing everything listed. Mr. Rodeberg commented that the consultant will be compiling information that is already available, and not all the work will be new. The goal is to have a finished product that can be provided to requesting parties, such as developers. Mr. Mlinar asked about the rates, as there was only one bid. Mr. Rodeberg noted that the City expected the resulting price range when the requests for proposal were sent. He also noted that both he and Julie Wischnack, Director of Planning, have previously worked with the firm and the named individual on projects outside of the City. Motion by Mlinar, second by Peterson to approve the agreement for comprehensive planning consultant services with Dahlgren, Shardlow and Uban (DSU). Motion unanimously carried. (c) CONSIDERATION OF CONTRACTUAL AGREEMENT WITH MID- MINNESOTA DEVELOPMENT CORPORATION TO PROVIDE BUILDING OFFICIAL SERVICES Gary Plotz, City Administrator, commented that the contract is for building official services. The City had contracted with another firm, but they are no longer to provide services to us because of their workload. This contract is in the same price range as the contract with the previous building services firm. Motion by Haugen, second by Peterson to approve the contractual agreement with Mid- Minnesota Development Corporation to provide building official services to the City of Hutchinson. Motion carried unanimously. CITY COUNCIL MINUTES — MARCH 13, 2001 (d) CONSIDERATION OF CONTRACTUAL AGREEMENT FOR PROVIDING • RECRUITMENT SERVICES Mr. Plotz updated the Council on the status of the Building Official position. We have advertised twice for the position and have not found a candidate. The City has used this firm previously. Mr. Hoversten asked if a "to not exceed" dollar amount has been established? Mr. Plotz indicated that the City could state a maximum. Motion to defer by Hoversten, second by Mlinar to defer this item to the March 27, 2001 meeting. Motion carried unanimously. (e) CONSIDERATION OF ENHANCED 911 EQUIPMENT UPGRADE Steve Madson, Police Chief, commented on the upgrade. The existing equipment is 7 years old. The new equipment will bring us current with the new technology trends. The 911 system handles 60,000+ calls per year. This system is mouse driven, can locate cellular users, and will be able to be tied into the GIS system. Motion by Mlinar, second by Haugen to grant authorization to purchase the necessary equipment to upgrade the enhanced 911 system from the Hutchinson Telephone Company. Motion carried unanimously. (f) RESOLUTION 11675. RESOLUTION TO ADOPT FEE SCHEDULE FOR COMPOST/ TRANSFER FACILITY Mr. Plotz informed the Council that the facility will be opening in April. The computerized scale system will allow us to accurately determine what is being deposited and what should • be charged, if fees apply. Mr. Plotz commented on the range and type of fees. The City will begin charging for concrete and asphalt collection. Motion by Hoversten, second by Haugen to approve and adopt Resolution No. 11675 regarding the fee schedule for the compost/transfer facility. (g) CONSDIERATION FOR SETTING A HEARING DATE FOR KING'S WOK COMPLIANCE CHECK VIOLATION City Attorney Marc Sebora updated the Council on this matter. King's Wok was one of the establishments that failed a compliance check in 1999. Efforts have been made to conduct the hearing but have been delayed by issues including translating. He informed the Council that the hearing must be set between March 26 and April 12, 2001, and a hearing panel of 3 council members is required. Move by Mlinar, second by Haugen to set hearing date for King's Wok for Monday, March 26, 2001, at 9:00 a.m. with Jim Haugen, John Mlinar and Kay Peterson serving on the hearing panel. Motion carried unanimously. 9. MISCELLANEOUS (a) COMMUNICATIONS John Mlinar — The March issue of the publication from the MN Recreation and Park Association notes that Mary Haugen will be representing the Central Region on the Board of Directors. The Hutchinson PRCE department received an award from the MMRP for the local ice arenas, and Dolf Moon was recently inducted into the amateur softball hall of fame. • Gary Plotz asked the Council to consider setting additional workshops to cdntinue the Visioning Workshop and to discuss other matters. CITY COUNCIL MINUTES — MARCH 13, 2001 Moved by Mlinar, second by Peterson to set completion of the visioning workshop for 1:00 • p.m.on Wednesday, March 21, 2001. Motion carried unanimously. Motion by Mlinar, second by Hoversten to schedule a Council workshop at 4:00 p.m. on Tuesday, April 24, 2001, to discuss Liquor Hutch facility issues, and to schedule a workshop at 4:00 p.m. on Tuesday, April 10, 2001, for the purpose of meeting with the McLeod County Board of Commissioners to discuss the Southwest bypass and the HATS maintenance facility expansion. Motion carried unanimously. John Rodeberg commented on the snow and snow removal process. The roads are in awful shape, and there are numerous potholes because of the water on the road. Please call the Street Dept at 234 -HATS to report potholes. Gary Plotz updated the Council on the compost project. One of the equipment vendors providing the containers may not make their delivery date. The bonding company has been put on notice. Imei W. 10 6W41 1 11 15 1 1 1 .111 1 : 111111 1 11 91 1 �k q! I I (a) VERIFIED CLAIMS A Motion by Mlinar, second by Peterson to approve Verified Claims A and authorize payment from appropriate funds. With Hoversten abstaining, the motion passed unanimously. VERIFIED CLAIMS B Motion by Hoversten, second by Peterson to approve and authorize payment from • appropriate funds. There is a question on two items noted by Kay Peterson. Ms. Peterson requested that the motion be amended to withhold approval of two items until the legitimacy of the claims is verified. Hoversten agreed to amend his motion as stated. Second by Peterson to amend the motion. The amendment and the amended original motion passed unanimously. COMMUNICATIONS CONTINUED Correspondence was received by the Council regarding the Board of Equalization. The date of May 1, 2001 is available. Motion by Mlinar, second by Peterson to set the Board of Equalization for Tuesday, May 1, 2001, at 4:30 p.m. at City Center. The motion was unanimously approved. Marc Sebora asked the Council to reconsider the setting of the date for the King's Wok Hearing. A recalculation of the time frame requirements indicates that it must be held between March 28 and April 12, 2001. Mlinar withdrew his previous motion and Haugen withdrew his second. Motion by Mlinar, second by Haugen to set the hearing hearing date for the King's Wok compliance check violation hearing for Wednesday, April 4, 2001 at 9:00 am. The motion unanimously passed. The meeting adjourned at 6:55 p.m. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, February 20, 2001 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Arndt at 5:30 p.m. with the following members present: Jason Olson, Dave Westlund, Jim Haugen, Dean Kirchoff, Brandon Fraser and Jeff Jones. Also present: Julie Wischnack, AICP, Director of PlanningBuilding /Zoning; Heather Bieniek, Planning Coordinator and Richard Schieffer, City Attorney. CONSENT AGENDA Mr. Olson moved to approve the minutes as submitted. Mr. Haugen seconded the motion. Motion carried. PUBLIC HEARINGS a) CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A PORTABLE SIGN AS REQUESTED BY THE KNIGHTS OF COLUMBUS FOR THE ANNUAL FISH FRY (1200 ADAMS ST SE) Chairman Arndt opened the hearing at 5:32 p.m. as published in the Hutchinson Leader on Thursday, February 8, 2001. Ms. Wischnack explained the request and stated this is the third year in a row they have applied. She also stated that staff recommends approval based of the condition they do not have flashing lights. Mr. Fraser moved to close the public hearing at 5:33 p.m. Mr. Kirchoff seconded the motion. The motion to close the hearing carried unanimously. • Mr. Haugen moved to approve the conditional use permit with the condition that the sign does not have flashing lights. Mr. Kirchoff seconded the motion. Motion carried unanimously. b) CONSIDERATION OF A VARIANCE TO REDUCE THE SIDE YARD SETBACK FROM 6 TO 5.5 FOR AN EXIT FROM THE UPSTAIRS TO THE GROUND LEVEL AS REQUESTED BY LARRY AND SUE GILMER (561 GROVE ST SW) Chairman Arndt opened the hearing at 5:35 p.m. as published in the Hutchinson Leader on Thursday, February 8, 2001. Ms. Wischnack presented the request, displayed pictures of the property, and stated there were no other areas on the property to put the exit. She also went over the staff recommendations, a petition, and letters from the neighbors. Mr. Haugen asked if the residence was zoned an R -2, which would allow a duplex. Ms. Wischnack stated that yes, it was. Mike Field, 569 Grove St., stated his concerns about the neighborhood property value going down, noise levels, renters, and if it going to be used just for a fire escape why would there be need for a door when they could just as well use a ladder. Larry Gilmer, property owner, stated the hardship of their request is because their daughter is having a baby and it would be hard to escape through a window. Mr. Arndt asked if they had egress windows on both sides of the house. Mr. Gilmer replied that they do. Lori Homick, 546 Grove St., stated that she has met some of the previous people the Gilmer's have is rented to, so she knows they rent it out and that is why she believes they want to build the extra exit. Ms. Homick also stated they have had to call the police numerous times, there are always parties going on and people driving by honking. Mr. Jones asked the staff if the Gilmer's would build an exit that met all the setbacks would they need a conditional use permit. Ms. Wischnack replied that they would not, just a building permi 4(a)1 Minutes Planning Commission — February 20, 2001 Page 2 Mr. Jones asked Mr. Gilmer why he wanted to build the stairway 36 ". Mr. Gilmer replied that the contractor said it would be better for the property value. Mr. Arndt asked Mr. Gilmer if he lived in the house. Mr. Gilmer stated that he did. Mr. Westlund asked if he would be willing to move the electric box. Mr. Gilmer stated that he did not know anything about that request. Mr. Westlund moved to close the hearing at 5:50 p.m. Mr. Jones seconded the motion. The motion carried unanimously. Mr. Kirchoff moved to reject the variance. Mr. Jones seconded the motion. Motion carried unanimously. c.) CONSIDERATION OF A VARIANCE FOR A HEIGHT INCREASE FROM 16' TO 18.5' FOR THE CONSTRUCTION OF A 2 CAR GARAGE AS REQUESTED BY COLIN AND KARI MCGRAW (536 HASSAN ST SE) Chairman Arndt opened the hearing at 5:55 p.m. as published in the Hutchinson Leader on Thursday, February 8, 2001. Ms. Bieniek explained the request and stated they would be demolishing their old garage, which is a non - conforming use, and the new garage would meet all required setbacks. She stated that staff recommended approval of the request based on conditions. Commissioner asked if the current driveway exited from the driveway or the alley. Mr. McGraw responded that it exited to the street and the new driveway would be through the alley. Mr. McGraw went over three letters from neighbors stating that none of them had a problem with his project and all supported his idea. • Mr. Fraser moved to close the hearing at 6:02 p.m. Mr. Jones seconded the motion. The motion carried unanimously. Mr. Jones asked Mr. Schieffer, city attorney if there had to be a hardship to approve the request. Mr. Schieffer replied yes, there had to be. Mr. McGraw stated that the topography of the land is the hardship. Mr. Haugen stated that in special historic districts it would be nice to have separate zoning codes for situations like this. Mr. Westlund moved to approve the variance with the conditions recommended by staff. Mr. Jones seconded it. The motion to approve with the following conditions: 1. The building can not be of pole construction. 2. The building may not be used for commercial purposes. 3. The construction must follow the plans provided (dated 1 -9 -01) Motion carried unanimously. d) CONSIDERATION OF A CONDITIONAL USE PERMIT FOR HUTCHINSON PUBLIC SCHOOL'S (PARK ELEMENTARY, 33 GROVE STREET SW), TO CONSTRUCT A 13,600 SO FT PARKING LOT FOR THE USE OF THE SCHOOL'S VEHICLES (FOR THE DISABLED). Chairman Arndt opened the hearing at 6:07 p.m. as published in the Hutchinson Leader on Thursday, February 8, 2001. Ms. Wischnack explained the request and displayed photos and an aerial map of Park Elementary School. She stated that staff recommends approval based on conditions and the Chief of Police recommend putting a fence around the parking lot. • Brian Mohr, director of Buildings and Grounds, explained the background and research of the proposed project. Mr. Arndt stated that he was at first worried about the trees they would be removing but his main concern is the safety of the children. Mr. Arndt disagrees with the fence recommendation but realizes they need to find away to keep other vehicles out of the parking lot. 4(a) 2 Minutes Planning Commission — February 20, 2001 Page 3 Mr. Mohr stated that a fine for parking in a handicap parking spot is $300.00. He also stated they have no problem with the recommendations from staff and they are also concerned about the trees. Megan McGraw, 414 Larson St., stated she is speaking on behalf of Park Elementary Community, not the disabled community. She stated that there are other ways to achieve the purposed parking lot idea that would not run through such a highly congested area. One suggestion she had was to reroute Glen St. She stated that she realizes the problem is real but we need a solution that meets the needs and safety of children with and without disabilities. Sandy McCormick, 120 Grove St., stated she had questions she wanted answered. She wants to know where the property lines are concerning the public parkland and the school land. She wants to know how much of the parkland is going to be lost. Ms. McCormick stated her concems about the loss of Phy Ed space and the concern that once you cement something it never goes back to being park. Ms. Wischnack stated that the deeded property is the SW corner piece. The parking lot is proposed to be in the larger piece that is dedicated to the city. Ms. Wischnack stated that in her opinion the deed is not an issue. Mr. Schieffer stated that the commission, staff, nor the community can solve any survey questions. We need to get a survey of at least the boundaries. Mr. Kirchoff asked Mr. Mohr what the time line of the grant money is. Mr. Mohr replied that the grant money expires July 1, 2001. Mr. Mohr stated that some of the money is coming from the Americans with Disability Levy but he does not want to be using that money as the main source. Mr. Schieffer stated that he briefly looked over the questions and the commission is here to approve or disapprove the permit based on if they meet the codes. It is between the community and the school to • discuss all the other questions and answers. Becky Simmons, Assistant Principle, stated that an assessment is done each year at the school. Last year Tom Watson did a safety report and found out that including the morning and afternoon the center crosswalk has 44 -66 students crossing a day. Mr. Kirchoff requested that the commission table the issue until the two parties had time to meet and discuss all the questions. Mr. Mohr replied that they had tried that. Ms. McCormick replied that it was short notice and she was not prepared to ask questions at that time. Mr. Arndt stated that we do not need to have an argument about it. He stated that Ms. Wischnack could facilitate a public get together. The issue of the 60-day waiver was brought up. Mr. Mohr stated that he would prefer to take action. Mr. Arndt stated that before the next meeting he would need public input about the community meeting and exact measurements of the property lines. Mr. Jones made the motion to close the public hearing at 7:15 p.m. Mr. Olsen seconded the motion. The motion to close the hearing carried unanimously. Ms. Wischnack stated that we would have to have a special Planning Commission meeting on the 6'", in order for the recommendation to make it to the council on the 13". Mr. Olsen stated on the 6'", the survey information is needed and further detail on alternative parking lot spaces. Ms. Wischnack stated that staff would publicly notify the community members, the same ones who received notice of the public hearing about a special community meeting. 4. NEW BUSINESS • 5. OLD BUISINESS &)CONSIDERATION OF A CONDITIONAL USE PERMIT FOR RELOCATING A FUNERAL HOME REPLACING A BANK USE AT ECHO DRIVE AND HWY 15 SOUTH AS REQUESTED BY DOBRATZ- HANTGE FUNERAL CHAPEL (400 South Glen Street) Ms. Wischnack explained the request and stated that last month the request was tabled and we were 4 (a)i Minutes Planning Commission — February 20, 2001 Page 4 waiting for a survey. Ms. Wischnack stated that staff does recommend approval based on conditions. • Mr. Westlund asked if the assumption for Stage II approval was automatically thought of if Stage I was approved. Ms. Wischnack stated that they would need another sketch plan when they were ready to construct and the applicants know that approval of Stage I is different than Stage II. Randy Anderson, Kids Incorporated, stated his concerns about parking and traffic and the effect on his business. Mr. Robert Hantge replied that this is a business venture for him and his brother, most of the funerals are held at churches and the ones that are held at the funeral home the processions are headed by the police so it will be controlled. They will be providing adequate parking spaces for their visitors on site so they should not be using Mr. Anderson's parking spaces. Mr. Westlund moved to approve the conditional use permit with the conditions recommended by staff. Mr. Kirchoff seconded the motion. The motion to approve with the following conditions: 1. Phase II construction requires another conditional use permit review. 2. The processions from the site must exit onto the frontage road, not Echo Drive, 3. Parking lot spaces are required to be at least 10 feet from the property line and a minimum depth of 20 feet. 4. The entrance from Echo Drive must be a one way to the west. 5. Any utility relocation would be conducted at the owner's expense. Motion carried unanimously. 6. COMMUNICATION FROM STAFF a.) APPOINTMENT TO THE MAIN STREET ORGANIZATION- CHRISTIE ROCK, DIRECTOR OF ECONOMIC DEVELOPMENT, REQUESTING A PLANNING COMMISSION MEMBER TO BE APPOINTED TO THE MAIN STREET ORGANIZATION. • Ms. Rock stated what the Main Street Organization consists of and how they got where they are today. General discussion of what the appointment would mean to the planning commission. Mr. Haugen is already on the board so he would be able to represent the planning commission. Mr. Haugen brought up that when his term is up they would need to appoint someone else to take over his role. Ms. Rock stated that the organization is not faced with hard, long issues like some of the ones brought before the Planning Commission board. Mr. Westlund stated that if the board felt it was a conflict of interest they could always pull their representative from the organization. Mr. Haugen was appointed as chair on the Main Street Organization board. b.) County Club Terrace- Mobile home park issues Ms. Wischnack brought everyone up to date on the case and said she checked on the survey they were supposed to do. They stated they were not going to do the survey, so the next stage will be issuing a misdemeanor ticket. 7. ADJOURNMENT There being no further business, Mr. Jones moved to adjourn the meeting at 8:05 p.m. Mr. Kirchoff seconded the motion. Motion carried. • 4 (a)1 MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, March 20, 2001 • 1. CALL TO ORDER 5:30 P.M. O The meeting was called to order by Chairman Arndt at 5:30 p.m. with the following members present: Jason Olson, Jim Haugen, and Brandon Fraser Also present: Julie Wischnack, AICP, Director of Planning/Building/Zoning; Heather Bieniek, Planning Coordinator, Marc Sebora, City Attorney and Dan Jochum, Engineering and Planning Intem. CONSENT AGENDA Mr. Haugen moved to approve the minutes for the February 20, 2001 meeting as submitted. Mr. Olsen seconded the motion. Motion carried. Mr. Olsen moved to approve the minutes for the March 6, 2001 meeting as submitted. Mr. Haugen seconded the motion. Motion carried. PUBLIC HEARINGS a) CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A BED & BREAKFAST AS REQUESTED BY DENNIS HECKES LOCATED AT 325 HASSAN ST. Chairman Arndt opened the hearing at 5:33 p.m. as published in the Hutchinson Leader on Thursday, March 8, 2001. Mr. Jochum explained the request and stated that staff recommended approval based on the fact the • owners meet the conditions in the code. Mr. Haugen wanted to know why the applicants had to reapply for the conditional use permit when the property was already once a Bed & Breakfast. Ms. Wischnack replied that it was a condition in the old file that if there was an owner change they would need to reapply. Dennis Heckes, property owner, stated a little about himself and what he wanted to do with the house in the future. He said it was built in 1899 and he was going to change the name of the house to something more historic. Mr. Heckes also stated that they might have social gatherings for a wedding shower or small family get - togethers and he was wondering if that was acceptable. Ms. Wischnack replied that there was nothing in the code against small parties or showers, as it is common for residences to have these events. Mr. Haugen asked if parking was going to be a problem if there was a gathering. Mr. Heckes stated that he does not see that being an issue his neighbors are very supportive, if it is a problem he could always call someone at the church to see if he could use their lot upon notification. Ms. Wischnack stated that if there are future complaints from neighbors the City could review the Conditional Use Permit at a public hearing. Mr. Haugen moved to dose the public hearing at 5:42 p.m. Mr. Olsen seconded the motion. The motion to close the hearing carried unanimously. Mr. Olsen moved to approve the Conditional Use Permit with the condition that if there are complaints regarding social gatherings, the City may review the Conditional Use Permit at a public hearing. Mr. Kirchoff seconded the motion. Motion carried unanimously. • 4. NEW BUSINESS a.) Introduction of Jay Blake, representative from Dahlgren, Shardlow, and Uban (DSU), Planning Consultant (updating of our comprehensive plan). Ms. Wischnack introduced Mr. Blake and also stated that the Council approved the hiring of DSU the 4(a)2 Minutes Planning Commission — March 20, 2001 Page 2 previous week. Mr. Blake went over what a comprehensive plan consists of and the process he intends to take. He • stated that we need to move in a direction and he is going to help us get there. He also stated that he will produce a user - friendly document that everyone will be able to understand. Mr. Arndt asked if he would really be done in 9 months. Mr. Blake replied that his goal is to have a final document ready in 9 months. The Commission was informed that they were to appoint a member to the Comprehensive Plan Task Force next month. 5. OLD BUISINESS 6. COMMUNICATION FROM STAFF Staff presented the preliminary agenda for April. 7. ADJOURNMENT There being no further business, Mr. Olsen moved to adjourn the meeting at 6:15 p.m. Mr. Fraser seconded the motion. Motion carried. u • 4 (a) 2 MINUTES BID OPENING FOR LETTING NO. 61PROJECT NO. 01 -19 • MARCH 14, 2001 2:00 P.M. Gary Plotz, City Administrator, called the bid opening to order at 2:00 p.m. Mr. Plotz dispensed with reading all of publication No. 6573, but read relevant excerpts. Mr. Plotz noted that two addendum have been issued for the project. Addendum #1 was issued on February 21, 2001, and Addendum #2 was issued on March 8, 2001. Mr. Plotz Commenced with the opening of the bids. All bids opened included the surety bond. The bids received are as follows: 1. Duininck Bros Inc $273,871.85 Prinsburg, MN 2. Gaub, Inc. $390,145.00 Olivia, MN 3. Juul Contracting $286,462.96 • Hutchinson, MN 4. Northdale Construction $285,920.56 Rogers, MN 5. R Larson Excavating Inc $338,193.25 St. Cloud, MN 6. R P Utilities Inc $283,250.45 Annandale, MN 7. R & R Excavating $283,159.95 Hutchinson, MN 8. Randy Kramer Exc Inc $279,618.28 Watkins, MN 9. Rickert Excavating $299,404.90 Brownton, MN Mr. Plotz stated that the bids would be referred to the Engineering Department for review and for a recommendation to the Hutchinson City Council. The bids will be considered at the next • regular meeting of the Council scheduled for Tuesday, March 27, 2001. The bid opening adjourned at 2:10 p.m. 4(a)3 HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY REGULAR BOARD MEETING �• February 20, 2001 MINUTES 1. CALL TO ORDER: 12:00 NOON - CITY CENTER CONFERENCE ROOM Chairman Joel Kraft called the meeting to order. Members present: Duane Hoversten, John Portz, and Debbie Goranowski. Members absent: Thor Skeie. Staff present: Jean Ward, Mary Chelin, and Judy Hanson. 2. CONSIDERATION OF BOARD MEETING MINUTES OF JANUARY 16, 2001 Debbie Goranowski moved approve. Duane Hoversten seconded and the motion carried. 3. CONSIDERATION OF STATUS OF ACCOUNTS FOR HRA GENERAL FUND AND PARK TOWERS PROJECT OPERATING FUNDS Debbie Goranowski moved to approve. John Portz seconded and the motion carried unanimously. 4. PARK TOWERS • Jean Ward reported that there will be three vacancies, for which applications are being processed. • Review and Consideration of Resolution #01 -07 for PHAS Management Operations Certifications. Duane Hoversten moved to approve. Thor Skeie seconded and the motion carried. 5. HHPOP • Consideration of Resolutions #01 -03 through #01 -06 a) 901 -03 Adopting Revised Purchase Price Limit. John Portz moved to approve. Duane Hoversten seconded and the motion carried. b) #01 -04 Adopting Higher HHPOP Purchase Price Limit for 3 and 4 bedroom units. Duane Hoversten moved to approve. Debbie Goranowski seconded and the motion carried. c) #01 -05 Submission for CASA Funds — Rolling Meadows. Debbie Goranowski moved to approve. John Portz seconded and the motion carried. d) #01 -06 Submission for CASA Funds — Island View Heights. John Portz moved to approve. Duane Hoversten seconded and the motion carried. Judy Flemming presented an update on HHPOP •ti • •u An Amendment to Agreement for Administrative Assistance for Lead Training was presented for approval. Duane Hoversten moved to approve. Debbie Goranowski seconded and the motion carried. • Mary Chelin reported on rehab programs as follows. l� 4(a)4 a) Clinton House Apartments — the 5t' draw request was submitted on 2/06/01 in the amount of $102,075. The Punch List Walk Through is schedule for March 2, 2001. b) Adams Street Project - The last loan, #08671, in the amount of $12,124 will be closed by the end of February. This loan is the result of the homeowner for loan #08673 refusing contractor access. That contractor has been paid in full. c) Fix -Up Fund Loan — The first applicants were not eligible due to debt ratio and lack of equity. 4 applications have been sent out since the end of January. d) HOME Rental Rehab Program — Mary Chelin has met with a property owner who is interested in applying to the statewide pool for rehabilitation of two different properties in the City Of Hutchinson 8. OTHER BUSINESS • The revised HRA Vision Statement was presented for approval. Duane Hoversten moved to approve. John Portz seconded and the motion carried. • Revised 2001 HRA Plans/Objectives were presented for approval. Debbie Goranowski moved to approve. Duane Hoversten seconded and the motion • carried. • A Consideration of Employment between HRA and HCDC for Judy Fle was presented for approval. Debbie Goranowski moved to approve. Duane Hoversten seconded and the motion carried. • A Consideration from Maxfield Research, Inc. for a 2001 Housing Market Analysis and Demand Estimate for the City of Hutchinson throughout the Year 2010 at a cost of $14,800 was presented for approval. Duane Hoversten moved to approve. Debbie Goranowski seconded and the motion carried. • Jean Ward was instructed by the Board to contact Phil Graves of the Hutchinson Community Hospital to see if the Hospital would be interested in being part of the Study and donate towards the cost as well as contacting other potential donors. 9. ADJOURNMENT Chairperson, Joel Kraft declared the meeting adjourned. Recorded by Jean Ward, Executive Director Debbie Goranowski, Secretary/Treasurer 4 (a) 4 4(a)5 23 -Mar -01 _ Institution Description Interest Rate CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT February 28, 2001 Date Date Of Of Purchase Maturity Amount TREAS BONDS 644136 7.18% 12/12191 2/15/1001 364,500.00 Smith Barney FHLB 6.50% 03 23 99 03 23 06 200,000.00 Smith Barney 313400 S H 7 7.17% 04/03/00 04/03/03 300,071.92 Smith Barney FHLB 6.500% 01 07 99 010709 750,000.00 Smith Barney FHLB 3133m2 -u3 6.245% 02 23 99 02 23 09 300,000.00 Prudential pool 336914 7.226% 1231 96 0201 2026 64,58633 Expected fife 6.2 years Smith Barney FNMA 6.100% 01 20 98 012005 300,000.00 Prudentail pool336399 7.270% 123196 02012026 83,150.83 Expected life 4.1 years Citizens, Marquette 4.00% 0425196 06/01/2101 100,000.00 Firstate, First Minnesota Prudential Fed Home Leon 6.00% 01/26/99 01 2809 200,000.00 Smith Barney FNMA 6.13% 03/10/99 03/10/06 500,000.00 Smith Barney FNMA pass thru 7.50% 12/10/95 06/01/02 42,635.35 Prudential Fed Home Loan 6.00% 10/26/01 10/26/01 399,625.00 • First Federal 6039 6.95% 111610 05 10 01 400,000.00 Prudential FHL 579% 11 1898 11 1805 199,750.00 Call 2118/99 and theratter Marquette 629% 02 11 00 02 15 01 200,010.00 Smith Barney Money Market 5.62% 01 29 01 03 26 01 1,149,261.18 First Federal 6379 7.500% 07 28 00 0731 01 200,000.00 Prudential FHLM 6.027% 020101 080906 200,000.00 Marquette 1231'305 7.110% 05 31 00 053101 400,000.00 First Federal 7.000% 091400 09 17 01 1,000,000.00 Marquette 1231 '297 6.260% 01 28 00 01 3001 1,000,000.00 Smith Barney 5.549% 02 14 01 03 14 01 2,814,020.90 First Federal 6.950% 12 28 00 07 1201 700,000.00 Marquette 6.420% 12 28 00 04 12 01 700,000.00 Marquette 6.420% 122800 05 10 01 700,000.10 Marquette 6.850% 11 1700 11 29 01 400,000.00 Citizens Bank 6.900% 12 28 00 03 15 01 500,000.00 • — $14,167,601.91 4(a)5 2001 FEBRUARY REVENUE REPORT - GENERAL TAXES LICENSES PERMITS AND FEES INTERGOVERNMENTALREVENUE CHARGES FOR SERVICES FINES 8 FORFEITS INTEREST REIMBURSEMENTS TRANSFERS SURCHARGES - BLDG PERMITS TOTAL h I V • • • CITY OF HUTCHINSON FINANCIAL REPORT 2001 2000 2001 2000 2000 2000 FEBRUARY FEBRUARY FEBRUARY MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE PERCENTAGE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED 0.00 0.00 0.00 0.00 0.00 2,502,814.00 2,502,814.00 0.00% 13,765.00 16,035.00 0.00 16,035.00 16,260.00 34,600.00 18,340.00 46.99% 7,488.32 6,059.09 0.00 6,059.09 11,412.11 245,700.00 234,287.89 4.64% 10,747.50 15,878.08 0.00 15,878.08 15,878.08 2,587,814.00 2,571,935.92 0.61% 35,297.61 72,296.05 0.00 72,296.05 109,690.74 1,238,080.00 1,128,389.26 8.86% 5,514.75 3,584.51 0.00 3,584.51 4,083.95 60,000.00 55,916.05 6.81% 22,971.89 8,179.21 0.00 8,179.21 11,627.20 60,000.00 48,372.80 19.38% 167.75 (1,235.86) 0.00 (1,235.86) 8,220.16 129,175.00 120,954.84 6.36% 2,450.00 2,442.51 0.00 2,442.51 3,192.51 1,442,700.00 1,439,507.49 0.22% 224.85 113.10 0.00 113.10 258.83 1,000.00 741.17 25.88% 98,627.67 123,351.69 0.00 123,351.69 180,623.58 8,301,883.00 8,121,259.42 2.18% h I V • • • Ln 2001 CITY OF HUTCHINSON FINANCIAL REPORT 2001 FEBRUARY 2000 2001 2001 2001 2001 FEBRUARY EXPENSE REPORT - GENERAL FEBRUARY FEBRUARY MONTHLY OVER (UNDER) YEARTO ADOPTED BALANCE PERCENTAGE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED 001 MAYOR & CITY COUNCIL 3,975.37 2,760.51 0.00 2,760.51 6,992.30 60,079.00 53,086.70 11.64% 002 CITY ADMINISTRATOR 22,565.85 15,563.27 0.00 15,563.27 37,139.77 216,077.00 178,937.23 17.19% 003 ELECTIONS (6.54) O.DO (6.54) (4.26) 7,416.00 7,420.26 -0,06% 004 FINANCE DEPARTMENT 27,747.98 34,802.45 O.DO 34,802.45 61,813.29 359,991.00 298,177.71 17.17% 005 MOTOR VECHICLE 15,969.87 13,330.64 0.00 13,330.64 28,811.26 192,170.00 163,358.74 14.99% 006 ASSESSING 0.00 0.00 36,000.00 36,000.00 0.00% 007 LEGAL 7,597.15 8,149.15 0.00 8,149.15 16,479.78 107,810.00 91,330.22 15.29% 008 PLANNING 12,068.81 9,951.12 0.00 9,951.12 20,541.08 151,060.00 130,518.92 13.60% 009 INFORMATION SERVICES 6,648.93 5,198.15 0.00 5,198.15 11,240.26 91,775.00 80,534.74 12.25% 110 POLICE DEPARTMENT 175,133.31 146,706.23 0.00 146,706.23 312,927.60 1,965,973.45 1,653,045.85 15.92% 111 SCHOOL LIAISON OFFICER 8,932.94 6,809.21 0.00 6,809.21 14,268.89 119,273.00 105,004.11 11.96% 115 EMERGENCY MANAGEMENT (52.66) 12.63 0.00 12.63 26.15 4,750.00 4,723.85 0.55% 116 SAFETY COUNCIL 0.00 0.00 250.00 250.00 0.00% 120 FIRE DEPARTMENT 10,396.32 12,062.31 0.00 12,062.31 30,169.99 343,948.00 313,778.01 8.77% 130 PROTECTIVE INSPECTIONS 16,420.06 9,900.90 0.00 9,900.90 20,776.98 178,399.00 157,622.02 11.65% 150 ENGINEERING 36,612.92 30,042.64 0.00 30,042,64 62,022.10 401,578.00 339,555.90 15.44% 152 STREETS & ALLEYS 89,538.29 53,520.21 0.00 53,520.21 113,462.07 745,793.00 632,330.93 15.21% 153 MAINTENANCE ACCOUNT 49,845.14 13,539.62 0.00 13,539.62 28,249.69 281,133.00 252,883.31 10.05% 160 CITY HALL BUILDING 12,531.04 11,596.52 0.00 11,596.52 31,951.99 172,051.00 90,099.01 26.18% 201 PARK/RECREATION ADMINISTRAT 15,331.94 12,554.16 0.00 12,554.16 34,134.25 174,549.00 140,414.75 19.56% 202 RECREATION 14,228.16 9,161.49 0.00 9,161.49 20,076.40 216,409.00 196,332.60 9.28% 203 SENIOR CITIZEN CENTER 7,141.11 6,912.73 0.00 6,912.73 15,430.15 109,192.00 93,761.85 14.13% 204 CIVIC ARENA 33,767.16 37,366.21 0.00 37,366.21 76,461.66 246,587.00 170,125.34 31.01% 205 PARK DEPARTMENT 66,920.50 44,324.52 0.00 44,324.52 104,764.98 770,252.00 665,487.02 13.60% 206 RECREATION BUILDING & POOL 13,839.88 8,862.45 0.00 8,862.45 18,976.87 10.3,982.00 85,005.13 18.25% 207 EVENTS CENTER 24,761.10 0.00 0.00 37,770.00 37,770.00 0.Do% 250 LIBRARY 6,090.46 24,830.89 0.00 24,830.89 28,604.13 123,170.00 94,565.87 23.22 301 CEMETERY 12,894.93 0.00 12,894.93 30,538.84 100,895.00 70,356.16 30.27% 310 DEBT SERVICE 7,145.95 0.00 0.00 27,871.00 27,871.00 0.00% 320 AIRPORT 25,620.28 14,622.95 0.00 14,622.95 23,049.01 98,669.00 75,619.99 350 UNALLOCATED GENERAL EXPENS 8,616.49 8,208.83 0.00 8,208.83 49,992.14 907,011.00 857,018.86 5.51% TOTAL 719,394.35 553,678.18 0.00 553,678.18 1,198,897.37 8,301,883.45 7,102,986.08 14.44% is • is v • i s 0 (228,070.62) 4,196,502.24 2000 CITY OF HUTCHINSON FINANCIAL REPORT FEBRUARY 2000 2001 2001 REVENUE REPORT - GENERAL FEBRUARY FEBRUARY MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE PERCENTAGE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 0.00 0.00 0.00 0.00 2,502,814.00 2,502,814.00 0.00% LICENSES 13,765.00 16,035.00 0.00 16,035.00 16,260.00 34,600.00 18,340.00 46.99% PERMITS AND FEES 7,488.32 6,059.09 0.00 6,059.09 11,41211 245,700.00 234,287.&9 4.64% INTERGOVERNMENTAL REVENUE 10,747.50 15,878.08 0.00 15,878.08 15,876.08 2,587,814.00 2,571,935.92 0.61% CHARGES FOR SERVICES 35,297.61 72,296.05 0.00 72,296.05 109,690.74 1,238,080.00 1,128,389.26 8.86% FINES & FORFEITS 5,514.75 3,584.51 0.00 3,584.51 4,083.95 60,000.00 55,916.05 6.81% INTEREST 22,971.89 8,179.21 0.00 8,179.21 11,627.20 60,000.00 48,372.80 19.38% REIMBURSEMENTS 167.75 (1,235.86) 0.00 (1,235.86) 8,220.16 129,175.00 120,954.84 6.36% TRANSFERS 2,450.00 2,442.51 0.00 2,442.51 3,192.51 1,442,700.00 1,439,507.49 0.22% SURCHARGES - BLDG PERMITS 224.85 113.10 0.00 113.10 258.83 1,000.00 741.17 25.88% 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 #DIV /0 TOTAL 98,627.67 123,351.69 0.00 123,351.69 180,623.58 8,301,883.00 8,121,259.42 2.18% General Govt. 109,105.00 101,345.27 0.00 101,345.27 214,965.47 1,344,429.00 1,129,463.53 15.99% Public Safety 210,829.97 175,491.28 0.00 175,491.28 378,169.61 2,612,593.45 2,234,423.84 14.47% Streets & Alleys 175,99635 97,102.47 0.00 97,102.47 203,733.86 1,428,504.00 1,224,770.14 14.26% Parks & Recreation 175,989.85 119,181.56 0.00 119,181.56 269,844.31 1,658,741.00 1,388,896.69 16.27% Miscellaneous 47,473.18 60,557.60 0.00 60,557.60 132,184.12 1,257,616.00 1,125,431.88 10.51% TOTAL 719,394.35 553,678.18 0.00 553,678.18 1,198,897.37 8,301,883.45 7,102,986.06 14.44% v • i s 0 • HUTCHINSON AREA HEALTH CARE Comparative Balance Sheet As of February 28, 2001 F r P u ASSET Current Assets 1 Cash and investments - Operations 2 Cash and investments - Self - Insured 3 Subtotal Dash 8 Investments (A) (B) (A) {B) FEBRUARY JANUARY FEBRUARY Change 2001 2001 2000 CY vs PY • 3/16/01 2 17 PM Final $5,993,421 $5,645,826 $5,313,069 680,352 $14,216,467 514,560,729 $15129089 (912,622) $19,248,942 $19,125,031 $17,700,130 1,548812 539,458,830 $39,531,586 $38,142,288 1, 3 1 6,542 4 Patien VResident receivables 5 Allowances for bad debts 6 Advances and contractual alto vanre5 7 Net patiient/residenl and third -parry 8 payor receivables 9 10 Other receivables - net 11 Invenlooes 12 Prepaid expenses I * $5,485,003 55656,163 $4,845,247 639,756 354,944 333,345 415.101 (60.157) $5,839,947 $5.989,508 $5,260,348 579,599 15,440,635 15,329,576 11,331,953 4,108,682 (2686,717) (2,829,316) (2.547,191) (139,526) (4,742,268) (4,546,813) (2,307125) (2435143) $8,011650 $7,953,447 $6.477.637 1,534,013 139,681 181,502 154,440 (14.759) 587,577 591,566 588,160 (583) 296,013 170,531 130,085 165,925 13 (A) $14,874,868 (B) (A) -(B) FEBRUARY JANUARY FEBRUARY Change Board Designaled/Funded Deoreaalron 2001 2001 2000 CY vs PY LIABILITIES AND FUND BALANCES 173,016 Current Liabilities 15 Investment in Joint Ventures $69,885 $69,885 Current maturities of $77.385 (7,500) Long term debt $650,780 5626,131 5274,407 376,373 Accounts payable trade 2021,178 1,778,790 1,591482 429.696 Estimated contractual 16 Land $165,696 $165,696 settlements -net 502,611 416,611 840,643 (338,032) Accrued expenses - 17 Buildings 23.506.703 23,500,974 Salaries 910,905 975,142 823,803 87.102 PTO 1087,682 1,059331 1,030,846 56.836 Interest 170,442 377,183 175,719 (5,277) Self Insured programs 463,672 422,322 410,111 53,561 Other 106,566 106,187 100.004 6,562 Deferred liabilities 89,918 89,296 60,887 29,031 Deferred revenue _ 110.333) (5,167) 5,167 (15,500) $5,993,421 $5,645,826 $5,313,069 680,352 $14,216,467 514,560,729 $15129089 (912,622) $19,248,942 $19,125,031 $17,700,130 1,548812 539,458,830 $39,531,586 $38,142,288 1, 3 1 6,542 4 Patien VResident receivables 5 Allowances for bad debts 6 Advances and contractual alto vanre5 7 Net patiient/residenl and third -parry 8 payor receivables 9 10 Other receivables - net 11 Invenlooes 12 Prepaid expenses I * $5,485,003 55656,163 $4,845,247 639,756 354,944 333,345 415.101 (60.157) $5,839,947 $5.989,508 $5,260,348 579,599 15,440,635 15,329,576 11,331,953 4,108,682 (2686,717) (2,829,316) (2.547,191) (139,526) (4,742,268) (4,546,813) (2,307125) (2435143) $8,011650 $7,953,447 $6.477.637 1,534,013 139,681 181,502 154,440 (14.759) 587,577 591,566 588,160 (583) 296,013 170,531 130,085 165,925 13 Total Current ASSels $14,874,868 $14,886,554 $12610,670 2,264, 198 Total Current Liabilities 14 Board Designaled/Funded Deoreaalron Investments $6,417,531 $6,331,658 $6,244,515 173,016 15 Investment in Joint Ventures $69,885 $69,885 $77.385 (7,500) Plant Asse 16 Land $165,696 $165,696 $165,696 (0) 17 Buildings 23.506.703 23,500,974 23,353,778 152,925 18 Accumulated depreuation (9,511 251) (g 433 423) (8,567,486) (943.765) Long -term Debt (less current 19 Buildings less dePrepalion $13,995,452 $14,067,551 $14,786,292 (790,840) maluntiesl 20 Equipment 13,186.534 13,165,234 12,545.111 641,423 21 Accumulated depreciation (9,378,386) (9,282.564) (8.455,4 25) (922,961) 22 Equipment less depreciation $3,808,148 $3,882,670 $4,089.686 (281,538) 23 Cashr nslruclion 8 equipment 0 0 0 0 24 Construction in progress 30,916 30,374 59.959 (29 043) ' 25 Total Plant Assets 518,000,212 S18, 146.291 S19101633 (1101421) Fun Ipaante Other Assets 26 Deferred finamamg costs $96,334 $97,198 $108085 (11751) 27 Total Funds 539,458,830 $39.531,586 $38,1 1 316,54 Total Funds F inslmnl Pam Larson 0 HUTCHINSON AREA IIEALTH CARE Statement of Revenues and Expenses Month and Penod Ended February 28. 2001 A u Etn ou In patient revenue Out patient revenue Resident Revenue Total patient/resident revenue Discounts Governmental & Policy Discount Free Care Total deduction from revenue Net patien Vresidenl revenue Other operating revenues Net operating revenue E xpense Salaries Employee Benefits Professional and Medical Fees Utilities, MMi:e Contracts 8 Repairs Food, Drugs & Supplies Other expense Minnesota Care Bad debt Interest Depreciation Total expenses Excess of net operating revenue over (under) operating expenses N_ pnoperating Revenues Investment inrmme Other nonolaerating revenue (net) Total noroperating revenue Net Income 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 CURRENT MONTH 1,981,863 2,214,386 (232.523) -105% 0 6 666 (6,666) - 100.0% 51,981,863 $2221052 (5239189) -10.8% 52,905,823 $3,185484 ($279661) -88% 16,893 18,626 (1,733) -93% $2922,716 $3204,110 (5281,394) -8.8% $1,279,803 $1.385,430 Over (Under) Budget Actual Budget Dollars Percent 57,961,149' I2,159026 ($197,677) -92% 2,501,661 2,789,945 (288,284) -10.3% 424,876 457,565 (32,689) -7,1% $4,887,686 $5.406,536 (5518.850) -9.6% 1,981,863 2,214,386 (232.523) -105% 0 6 666 (6,666) - 100.0% 51,981,863 $2221052 (5239189) -10.8% 52,905,823 $3,185484 ($279661) -88% 16,893 18,626 (1,733) -93% $2922,716 $3204,110 (5281,394) -8.8% $1,279,803 $1.385,430 (5105.627) -76% 322,008 351,591 (29583) -84% 320,191 320.976 (785) -02% 155.628 191,806 (36.178) -189% 411,697 430,513 (18,816) -a 4% 85.300 105,622 (20,322) -19.2% 27.321 27.321 0 0 0% 44,226 54,393 (10,167) .18.7% 40,717 38,793 1.924 5.0% 153,884 153,919 (35) 00% $2,840,775 53,060364 (5219589) -7.2% $81,941 $143,746 ($61,805) X30% 553,326 $32,133 $21,193 66.0% (11,396) (8.588) (2,808) 32.7% $41,930 $23,545 518,385 781°/ 5123 $ (543420) -260% 4,143,611 YEAR TO DATE (409652) 90% 0 Over (Under) Budg (13333) Aaual Budget Dollars Percent $4,121774 54.506,717 ($384943) -85°/ 5,249,108 5.682,574 (433,466) -76% 911,177 917,977 (6,800) -0 .7% 510.282,059 $11,107,268 (5825,209) -7A % 4,143,611 4.553,263 (409652) 90% 0 13,333 (13333) - 100.0% 34,143,611 S4.,%5 596 ($422995) 109.0% 56,138,448 36,540,672 (3402.224) 61% 36,324 37,314 (990) -2.7% $6,174.772 $6,577 986 j$403,214) 81% S27DO.096 $2,822,923 ($122,827) -04 % 689,634 710.238 (20,604) -2 9% 648.613 649,903 (1290) -02% 329.145 384,567 (55,422) -14.4% 838,805 880,284 (41,479) -4 7% 181,078 211.340 (30,262) -143% 54,642 54 642 0 0 0% 98,220 110,750 (12,530) 111 3% 81,449 77,587 3,862 5 0% 308,055 307,498 559 0.2% $5,929,737 56,209,730 ($279,993) -4.5% $245,035 $368,256 ($127221) -335% $120.412 564,265 $56,147 874% (16051) (18,913) 862 A6% $102,361 545,352 $57,009 1257% $3 $413,608 (5 16 0 % 0 3116101 2 161'M Final YEAR-TO -DATE Patient days VARIANCE% February 2000 2001 vs 2000 $3,776.396 91 4,587,529 14 4% 877,598 38% $9,241,523 11.3 3.578 860 0 $3 578 860 $5,662,663 44,323 ES 706 986 $2.488,673 595,134 525.418 256,709 755,553 163.765 46,256 84,636 60,950 310.988 $5.308,082 5398,904 568,699 18,322 EB1, 021 5485,925 158% ODN/O1 IS 0% 8.4% 18.0°/ 8 2 %. 8.5% 15 9% 23 4% 282°/ 11.0°/ 106% 18 1% 160% 06% -0.9 % 117% -38 fi % 753% 196 5% 17 fi% -28 5% 27 Patient days 818 834 (16) -19% 1,709 1,798 (89) -49% 1.679 1.8% 28 Resident days 3,255 3,385 (1 30) 35% 6,862 7,044 (182) 26% 6,798 0.9% 29 Percent occupancy - budget beds Hospital 48 7% 496% -1.0% 1 9% 46.3% 50.8% -2 5% -4 9% 46.6% 3 5% 30 Percem oeoupancy- budget beds - Nursing Home 91 5% 95.2 % -3 7% -3 8% 91 6% 94 0% -2.4 % -2 6% 89.2% 2 7% 31 FTE'S 4119 4156 -37 -0.9% 4116 4156 40 -10% 399.9 29% 32 Admissions (adjusted) - Hospital only 513 515 (2) -0 3% 1.031 1,094 (63) -5 8% 1.003 2 8% 33 Expenses Tel) per admission (adjusted) - Hospital only 4.574 4,896 (322) -66% 4,754 4.681 73 1 6% 4.329 9.8% 34 Revenue per admission(adjusted) - Hospital only 8,639 9,553 (914) -96% 9,039 9,254 (215) -23% 8.300 89% 35 Nei Revenue per admission (adjusted) - Hospital only 4,798 5.272 (474) -9 0% 5,032 5.113 (81) 1 6% 4,794 50% 36 Discounts as a percent of revenues 40 5% 41 1% -0 5% 13% 40 3 %. 41 1% 08% -2 0% 38 7% 4 1% 37 FTEs per 100 admissions (adjusted) - Hospital only 4 4 4 7 -0 3 -6 7% 4 6 4.7 -0 1 -2 2% 4 7 -22% 38 Days in Net Accounts Receivable (excluding clinics) 81 1 65.0 16 1 24 8% 70 8 14 5% 39 Case Mix Home only 2 65 2 58 007 2 7% 2 59 2 58 0 01 04% 2.66 26% Finsimnl Pam I arson RESOLUTION NO. 11675 i ��, on TO tZ �n COMPANY B, 682 ENGINEER BATTALION MINNESOTA ARMY NATIONAL GUARD LJ In grateful recognition and appreciation for the assistance given by the soldiers of the 682 Engineer Battalion to the City of Hutchinson with the snow removal efforts during the 2000/2001 winter season. The City of Hutchinson has benefited greatly from your willingness to help with the work at the snow storage site and from the cooperation of your personnel. Your soldiers are truly assets to the community. Presented by the Mayor, City Council and City Staff of the City of Hutchinson, Minnesota on this 27` day of March, 2001. • Marlin Torgerson, Mayor Gary D. Plotz, City Administrator 4(b)1 RESOLUTION NO. 11686 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Adk- qW The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Containers & Misc. Equip 278,148 00 Compost operations refuse yes City of Keene, N.H. Freight 17,557 20 Delivery of above equipment refuse yes Anderson Trucking Date Approved: 0 Motion made by: Seconded by: Resolution submitted for Council action by: 4(b)2 RESOLUTION NO. 11687 41 RELEASING PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO., HUTCHINSON, MN WHEREAS, Citizens Bank & Trust Co., of Hutchinson, Minnesota, A city depository, has requested release of the following security under the collateral agreement with the City of Hutchinson: FEDERAL HOME LOAN NOTE 03 -23 -01 cusip 3133M3G41 $1,000,000 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Finance Director is hereby authorized to release said security. Adopted by the City Council this 27th day of March 2001. 0 Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator 0 4 (b)3 E C Parks, Recreation & Community Education 900 Harrington Street SW Hutchinson, MN 553503097 320 - 597- 2975/Fox 320 -234 -4243 MEMORANDUM 0 • TO: Mayor and Council FROM: Dolf Moon, Director PRCE DATE: March 21, 2001 RE: DTED Grant As part of the requirements to receive the one million -dollar grant from DTED, a resolution authorizing Gary Plotz and Marlin Torgerson to sign the grant agreement must be adopted. The resolution is included within the council packet. Primal on recycled paper- 4(b)4 0 RESOLUTION NO 11688 RESOLUTION AUTHORIZING EXECUTION OF GRANT AGREEMENT WHEREAS, the City of Hutchinson has been authorized to receive one million dollars of state funding for the acquisition and remodeling of property to be known as the Hutchinson Events Center. WHEREAS, the grant agreement will be made through the State of Minnesota Department of Trade and Economic Development and the City of Hutchinson. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the City of Hutchinson has legal authority to enter into a grant agreement with the Minnesota Department of Trade and Economic Development for this special appropriation grant. Gary D. Plotz, City Administrator, and Marlin Torgerson, Mayor, are hereby authorized to execute and sign such grant agreements and amendments as are necessary to implement the project on behalf of the City of Hutchinson. Adopted by the City Council on the 27' day of March 2001. City Administrator - Gary D. Plotz Mayor - Marlin Torgerson 0 4(b)4 R • DATE: March 21. 2001 Hutchinson City Center 111 Haan Street SE Hutcbimn, MN 55350.2522 320.587- 5151/Fex 320.234 -4240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A BED & BREAKFAST AS REQUESTED BY DENNIS HECKES LOCATED AT 325 HASSAN ST. Pursuant to Section 10.04, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On February 12, 2001 Dennis Heckes, property owner, submitted an application for a conditional use permit to have his home be used as a Bed & Breakfast. FINDINGS OF FACT • 1. The required application was submitted and the appropriate fee was paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on March 8, 2001. 3. At the public hearing held, no neighbors were present to object nor had staff received any written objections. RECOMMENDATION The Planning Commission voted to recommend approval of the conditional use permit with the following conditions: 1. The Bed & Breakfast must follow the conditions in the Zoning Ordinance Chapter 11, Section 10.04. 2. If there are any complaints by property owners regarding social gatherings, the City may review the Conditional Use Permit at a public hearing. Respectfully submitted, Bill Arndt, Chairman Hutchinson Planning Commission cc: Dennis Heckes, Owner 0 Pnnled m recycled paper - 4(c) 1 Hutchinson City Center • 111 Hassan street SE Hutchinson, MN 55350.2522 320- 567- 5151/Fax 320.234.4240 RESOLUTION NO. 11685 RESOLUTION APPROVING THE CONDITIONAL USE PERMIT REQUEST SUBMITTED BY DENNIS HECKES, PROPERTY OWNER, TO HAVE HIS HOME USED AS A BED & BREAFAST LOCATED AT 325 HASSAN ST. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS Dennis Heckes, property owner, made application to the City Council for a Conditional Use Permit under Section 10.04 to have his home be used as a Bed & Breakfast located at 325 Hassan St. with the following legal description: LEGAL DESCRIPTION: Lot 8 and North Half Lot 7, Block 34, Townsite of Hutchinson, South Half 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and • anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION RECOMMENDATION: The City Council hereby approves the conditional use permit with the following conditions: 1. The Bed & Breakfast must follow the conditions in the Zoning Ordinance Chapter 11, Section 10.04. 2. If there are any complaints by property owners regarding social gatherings, the City may review the Conditional Use Permit at a public hearing. • Adopted by the City Council this 27 day of March, 2001. VANO I -16 Gary D. Plotz City Administrator Marlin D. Torgerson Mayor PMfed oL K ydM pp - 4(c)i • RESOLUTION NO. 11677 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5047 LETTING NO. 6 1PROJECT NO. 01 -19 WHEREAS, cost has been determined for the improvement of: Project No. 01 -19 Louisiana Street NW, Carolina Parkway NW, and 7th Avenue NW by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and the bid price for such improvement is $273,871.95 and the expenses incurred or to be incurred in the making of such improvement amount to $65,729.27 so that the total cost of the improvement will be $339,601.22. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $0.00 and the portion of the cost to be assessed against benefited property owners is declared to be $339,601.22. • 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2002and shall bear interest at the rate of 10 percent (plus or minus) per annum from the date of the adoption of the assessment resolution. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 27th day of March, 2001. Mayor L City Administrator 4 {d) F 1 a v 0 0 0 COMPILED BY: PVANDER VERN ASSMMENT ROIL NO. 5047 LETTING NO. NPROJECr NO. 01 -19 LOUISIANA ST NW, CARMINA PARKWAY NW &7TH AVE NW IN 3RD ADD. TO ROLIX4G MEADOWS BY CONSTRUCTION OF SANITARY SEWER 8 SERVICES, WATERMAIN! SERVICES, STORM SEWER, GRADING, GRAVEI, BAM CURB BRi1MI M BASE, BRUMDaOM SURFACDVOA APPURT. f 9,702.89 COST PER IINPr COMPUTED BY: J RODEBERG S - CHECKED BY: P. VANDER VERN WAIVED 1ST HEARING NUMBER OF YEARS: 10 WAIVED 2ND HEARING INTEREST RATE: 03/2712001 ADOPTED ACCOUNT NO. CRYPIDNO. NA lADDR® OF PROPERTY OWNER LEGAL DIeKRDTfON ADDITION OR SUBDIVISION IMROR LOT IrrILRYBRT n AUMMIN CREDIT TOTAL ACTIVE Aa9E49MENT COUNTYPIDNO. 1 36- 117 - 30-07 - Sorensen & Naustdal Properties 1352 H.ritgekvc NW Lot 1 Block 1 23 Hutchinson MN 55350 Third Addition to Rolling Meadows 1 E 970289 S S 9 2 36- 117 - 30-07- Sorensen & Naustdal Properties 1352 Heritage Ave NW Lot 2 Block 1 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 f 9 S f 9 3 36- 117 - 30-07 - Sorensen & Naustdal Properties 1352 Heritage Ave NW Lot 3, Block 1, 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 S 9 S $ 9 4 36. 11730 -07. Sorensen & Naustdal Properties 1352 Heritage Ave NW Lot 4 Bloch 1 23 Hutchinson MN 55351 Third Addition to Rollintg Meadows 1 S 9 $ E 9,702.89 5 36- 117 -30 -07- Sorensen & Naustdal Properties 1352 Heritage Ave NW Lot 5 Block 1 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 S 9,70189 S E 9 6 36- 117 -30 -07- Sorensen & Naustdal Properties 1352 Heritage Ave NW Lot b Block 1 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 f 9 f E 9 7 36- 117 -30 -07- Sorensen & Naustdal Properties 1352 Heritage Ave NW Lot 7 Block 1 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 f 9702.89 S f 9 8 36 -117- 30-07- Soreasen & Naustdal Properties 1352 Heritage Ave NW Lot 8 Block 1 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 E 9702-89 $ - E 9 9 36. 117 -30 -07- Sorensen & Nausrdal Properties 1352 Heritage Ave NW Lot 9, Block 1, 23 Hutchinson MN 55351 lltird Addition to Rollirg Meadows 1 $ 9 S S 9 10 36. 117.30 -07 - Soretuen & Nawtdal Properties 1352 Heritage Ave NW Lot 1 Block 1 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 E 9 S f 9702.89 945017 PAGE t OF 4 F n a v 0 0 0 COMPILED BY: PVANDER VEEN ASSESSMENT ROLL NO. 5047 LEITINGNO.6TRO.IECTNO.01 -19 LOUISIANA ST NW, CAROLINA PARKWAY NW & 7TB AVE NW IN 3RD ADD. TO ROLLING MEADOWS BY CONSTRUCTION OF SANITARY SEWER! SERVICES, WATERMAIN A SERVICES, STORM SEWER, ORAUIXG ORAVLI, OAS CIIAB! ffllUMMOW BAM BT OM 3URPACING &APPURT. f 9,702.89 COSTPERUNIT COMPUTEDBV: ]RODEBFRG S - CBF,CKED BY: P. VANDER VEEN WANED 1ST FIEARWG NUMBER OF YEARS: 10 WAIVED 2ND REARING INTEREST RATE. 03/2712001 ADOPTED ACCOUNT NO. CRY PID NO. NAME &ADDRIAG Of PROPERTY OWNER Ll DWRIPION ADDRTONORIUBDTVDIION M(ITOR LOT IDU.ITY/3IRLET ABSTB rrr CREDD TOTALACTIVL ASSE MYrIT COUNTY PID NO 11 36- 117 - 30-07- Sorensen & Nawtdal Properties 1352 Heritage Ave NW Lot 2 Block 2 23 Hutchinson MN 55351 Third Addition to Rollin Meadows 1 E 9,70289 E $ 9 12 36- 117 -30 -07- Soreruen & Naustdal Properties 1352 Heritage Ave NW Lot 3 Block 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 f 9 f E 9,702.89 13 36. 117.30 -07. Soreruen & Naustdal Properties 1352 Heritage Ave NW Lot 4 Block 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 E 9,70289 E - E 970289 14 36- 117 -30 -07- Sorensen & Naustdal Properties 1352 Heritage Ave NW Lot 5 Block 2 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 E 9 70289 E E 9 702.89 15 36- 117 -30-07- Sorensen & Naustdal Properties 1352 Heritage Ave NW Lot 6 Block 2 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 f 9 70289 E - f 9 16 36.117 -30 -07- Sorensen & Naustdal Properties 1352 Heritage Ave NW Lot 7 Block 2 Z3 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 f f 9 70289 17 36 -117- 30-07 - Sorensen & Naustdal Properties, 1352 Heri Ave NW Lot 8 Block 2 M$9702.89 23 Hutchinson MN 55351 Third Addition to Rolli Meadows 1 f E 9,70289 18 36117- 30-07 - Soreruen & Naustdal Properties 1352 Heritage Ave NW Lot 9 Block 2 23 Hutchirson MN 55351 Third Addition to Rolling Meadows 1 S E 9 702.89 19 36.117. 30-07 - Soretsen & Nawtdal Pr rties 1352 Heri Ave NW Lot 10 Block 2, 23 Hutchinson MN 55351 Third Addition to Rolli Meadows 1 F$9,70299 70289 f E 9 702.89 20 36117 -30 -07- Sorensen & Nawtdal Pro rties 1352 Heri a Ave NW Lot 11, Block 2 23 Hutchinson MN 55351 Third Addition to Rol Meadows 1 70289 f f 9 21 36117- 30-07 - SGrerS & Naustdal Properties Bh5047 PAGE 20F 4 • • 0 F a COMPILED BY: P VANDER Vffii ASSESSMENT ROLL NO. 5047 LETTING NO. 61PR0JECT NO. 01 -19 LOUISIANA ST NW, CAROLINA PARKWAY NW R 7TH AVE NW IN 3RD ADD. TO ROLLING MEADOWS BY CONSTRUCTION OF SANITARY SEWER! SERVICES, WAT'ERMAIN • SERVICES, STORM SEWER, ORADtN OAAVLL BAS CURBAGUTTL IL BITUMINOM BASL BTrtJM1UNOUS SIRFACING I APPURT. S 9,702.89 COST PER UNIT COMPITIED BY: J RODEBERG $ CBEC%FD BY: P. VANDER VEEN WAIVED 191' HEARING NUMBER OF YEARS: 10 WAIVED IND HEARING INTEREST RATE 03272001 ADOPTED ACCOUNT NO. CITY PID NO. NAME A ADDRESS OF PROPERTY OWNER LEGAL DIXRIPTION ADT)MONOR"DI ISION UNOOR LOT UTTUOYI6TW,LT ASSESSMENT CRLDH TOTAL ACTIVE ASSMMEIrT COUNTY PID NO. 1352 Heritage Ave NW Lot 12 Block 2 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 S 9,702-89 S E 9 22 36 -117 -30-07- Sorensen & Naustdal Properties 1352 Heritage Ave NW Lot 13 Block 2 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 S 9 702.89 S - S 9702-89 23 36117 -30 -07- Sorensen & Nawtdal Properties 1352 Heritage Ave NW Lot 1 Block 3 23 Hutchinson MN 55351 Third Addition to Rollin Meadows 1 E 9 702,89 E $ 9 24 36- 117 -30 -07- Sorensen & Naustdal Properties 1352 Heritage Ave NW Lot 2 Block 3 23 Hutchinson MN 55351 Third Addition to RoUing Meadows 1 E 970289 E $ 970289 25 36- 117 -30-07- Sorensen & Nawcdal Properties 1352 Heritage Ave NW Lot 3 Block 3 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 E 9 S E 9,70289 26 36117 -30 -07- Sorensen & Naustdal Properties 1352 Heritage Ave NW Lot 4 Block 3 23 Hutchirwn MN 55351 Third Addition to Rolling Meadows 1 E 9,702.89 S S 9,702.89 27 36 117 -30 -07- Sorensen & Naustdal Properties 1352 Heritage Ave IdW Lot 5 Block 3 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 E 9 E E 970189 28 36117- 30-07 - Sorensen & Naustdal Properties 1352 Heritage Ave NW Lot 6 Block 3 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 E 9,70289 S E 9 29 36- 117 -30-07- Soren & Naustdal Properties 1352 Heritage Ave NW Lot 7 Block 3 23 Hutchinson MN 55351 Third Addition to RolUng Meadows 1 $ 9 E E 9 30 36117 -30-07- Sorensen & Naustdal Properties 1352 Heritage Ave NW Lot 1 Block 4 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 S 9 E - $ 9 31 36117- 30-07 - Soreru & Naustdal Properties 1352 Heritage Ave ILot 2 Block 4 9A 7PAGE3 Of L 0 COMPH,ED BY: P VANDER VEEN ASSESSMENT ROLL NO. 5047 LETTING NO. &PROJECT NO. 81.19 WT]UfANA ST NW, CAROLINA PARKWAY NW 7TH AVE NW IN 3RD ADD. TO ROLLING MEADOWS BY CONSTRUCTION OF SANITARY SEWER • SERVICES, WATERMAIN l SERVICES, STORM SEWER, OBADIN GRAVEL BAsr, C A BITUM M BASL BUUMHIOLRB AC Ol APPIIRT. S 9,702.89 COST PER UNrr COMPUTED BY: 7 RODEBERG S CHECKED BY: P. VANDER VEEN WAIVED 1ST HEARING NUMBER OF YEARS: 10 WAIVED IND HEARING INTEREST RATE: 03/27/7001 ADOPTED ACCOUNT NO. CfiY PH) NO. NAME ♦MDREM OF PROPERTY OW LEGAL DlJ9CRD'[[ON ADDfIIONORSUBDIVISION t OR LOT IIIILOT/Stmu A88FESMENT CREDIT TOTAL ACUVE A58Fd5MT,NT COUNTY Pm NO. 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 E 9 S - E 9 32 36117 -30 -07- Sorensen & Naust" Pro ernes 1352 HcHtage Ave NW Lot 3, Block 4 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 $ 9 $ S 9 33 36- 117 -30-07- Sormsm & Nawtdal Properties 1352 Heritage Ave NW Lot 4 Block 4, 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 $ 9 E 5 9 34 36117 -30 -07- Sorensen & Naustda] Pro erum 1352 Heritage Ave NW Lot 5 Block 4 23 Hutchinson MN 55351 Third Addition to Rolling Meadows 1 $ 9,702.89 $ S 9,70289 35 36- 117 -30 -07- Sorensen & Nawtda] Properties 1352 Heritage Ave NW Lot 6 Block 4 23 Hutchimon MN 55351 Third Addition w Rolling Meadows 1 $ 9 $ S 9 TOTAL ASSESSMENT ROLL NO. 5047 1 5 $ 339 601.22 1 S E 339 601.22 MA a v Ba. 7 P 4OF4 • RESOLUTION NO. 11678 RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5047 LETTING NO. 6 1PROJECT NO. 01 -19 WHEREAS, by a resolution passed by the Council on the 27th day of March, 2001, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving: Project No. 01 -19 Louisiana Street NW, Carolina Parkway NW, and 7th Avenue NW by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The owners of the affected properties have waived hearing on said proposed assessment. 3. The owner of any property so assessed may, at any time prior to certification of the • assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2001. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 27th day of March, 2001. Mayor City Administrator • 4(d) • RESOLUTION NO. 11679 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5047 LETTING NO. WROJECT NO. 01 -19 WHEREAS, pursuant to resolution and waiver of hearing the Council has met and reviewed the proposed assessment for improvement of: Project No. 01 -19 Louisiana Street NW, Carolina Parkway NW, and 7th Avenue NW by construction of sanitary sewer and services, water main and services, storm sewer, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in • January, 2002, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2001, until the 31st day of December, 2002. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2001; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 27th day of March, 2001. Mayor City Administrator 4(d) RESOLUTION NO. 11679 • RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5047 LETTING NO. 6/PROJECT NO. 01 -19 WHEREAS, pursuant to resolution and waiver of hearing the Council has met and reviewed the proposed assessment for improvement of: Project No. 01 -19 Louisiana Street NW, Carolina Parkway NW, and 7th Avenue NW by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in • January, 2002, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2001, until the 31st day of December, 2002. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2001; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 27th day of March, 2001. Mayor Ll City Administrator RESOLUTION NO. 11680 • RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 6 PROJECT NO. 01 -19 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Project No. 01 -19 Louisiana Street NW, Carolina Parkway NW, and 7th Avenue NW by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, curb and gutter, bituminous base, bituminous surfacing and appurtenances; and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Duininck Bros, Inc. of Prinsburg MN $273,871.95 Randy Kramer Excavating Inc of Watkins MN $279,618.28 R & R Excavating of Hutchinson MN $283,159.95 RP Utilities Inc of Annandale MN $283,250.45 Northdale Construction of Rogers MN $285,920.56 Juul Contracting Company of Hutchinson MN $286,462.96 • Rickert Excavating of Brownton MN $299,404.90 R Larson Excavating Inc of St Cloud MN $338,193.25 Gaub Inc of Olivia MN $390,085.50 and whereas, it appears that Duininck Bros Inc of Prinsburg MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Duininck Bros Inc of Prinsburg MN, in the amount of $273,871.95, in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 27th day of March, 2001. • Mayor City Administrator 4 (d) FEE: $200.00/ yr ;25.00 /day APPLICATION FORM FOR TEMPORARY RECYCLABLE MATERIAL COLLECTION • NAME AND ADDRESS OF OWNER F- 10a /5e r�s orn 1075 w J� �/l'l� -5 (3 DRIVER'S LICENSE to If, on -site operator is different than owner list names, Jeff cat-1 5 C, (- errs Cap-) sow Cur( 471e - LOCATION PROPOSED FOR TEMPORARY RECYCLING SITEi lya l- l'i'I a.rt �Gtf�16 ?Z4 �t ZONING CLASSIFICATION OF ABOVE SITE, WHICH DAY OF THE WEEK AND HOURS DO YOU ANTICIPATE OPERATING? DAY OF WEEK 'B D HOURS SPECIFY HERE OR ATTACH SCHEDULE OF DATES FOR A ONE YEAR PERIOD OR MORE, j Ever Sa7Q,ln 3/-0/ /y -o� eX� /u� rng S, �i�i m LIST HOUSEHOLD ITEMS YOU PLAN TO SOLICIT OR ACCEPT, R46' r one La-►� • 4(e) V SUMMARY OF REGULATIONS LIMITING THIS ACTIVITY: • NO SHREDDING OR STOCKPILING OF MATERIAL ON SITE (ORDINANCE 90 -24) SEPARATORS AND COMPACTORS ALLOWED ONLY IF WITHIN VEHICLE OR NOT ACCESSIBLE TO PUBLIC (ORDINANCE 90 -24) NO COLLECTION WITHIN 200 FT. OF COMMERCIAL BUILDING OR 300 FT. OF RESIDENCE (ORDINANCE 90 -24) NO SIGNAGE ALLOWED, EXCEPT ATTACHED TO COLLECTION VEHICLE (ORDINANCE 90 -24) NO COLLECTION (OR SIGNAGE) ON CITY BOULEVARDS OR STREETS (CHAPTER 7 MUNICIPAL CODE) ONLY HOUSEHOLD RECYCLABLES (EXAMPLE NEWSPAPERS, PLASTIC, GLASS, METAL CANS) (ORDINANCE 90 -24) WEIGHT SCALES SHALL BE CERTIFIED (STATE REGULATIONS) I hereby agree to abide by ordinance number 90 -24 and all other applicable State and city of Hutchinson Municipal Codes and Regulations. & Signature required owner /operator ' Copies of ordinance(s) available upon request. OFFICE USE Application Approved City Administrator Copies Forwarded ( ): Police Chief ( ) Zoning Official ( ) City Attorney { ) • 4(e) • APPLICATION FOR PUBLIC DANCE PERMIT FEE $50.00 2-/Z-01 /(,do 0 Signature of Applicant 11 Approve Deny r ......... 11Y-1 [00w '75 No 4 a 00*0 Yes N Yes No Signature of Applicant 11 LTORMIDANCEPERMIT 5WR710 3— 1�-ol 4(f) Approve Deny ......... LTORMIDANCEPERMIT 5WR710 3— 1�-ol 4(f) • CITY OF HUTCHINSON MEMO Finance Department March 22, 2001 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: OUT OF STATE TRAVEL - NATIONAL GFOA CONFERENCE This is to request approval for the Finance Director to attend the National Government Finance Officer Conference June 3 - 6. The conference this year is in Philadelphia. • Attached is a list of conference offering and should be timely for our city's needs. Cost of the conference is approximately $1,600 and is budgeted for 2001. e: \DOD \C MII.NPD 4 (g) v Iftbs print out does not display correctly on yourletter -size paper please make sue "slmukto page" or "fit to pap" option is checked before you print! Formom iniamtation, pleascvisit lutpJwww.gfoa.otg/piinthelp.' 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DCpmlmenl WmIH Debl M<av fve mLOVie CM1y HellMay EI M1 i,l1,y {I ..FGA Awvd[fve Eicellem'e l Propose Goremmml[ mJ the .. dt1 Fivavre �e Cavndimlemes Vp4m New Model v ` r Jpm.- Id:sppm WRONESDAY -Jaen 6.30nz WRONES@AY -Jioe 4xW1 Ipxm ly the Pin'v TOgeWn: m Peet Prtssurt: Bem6mMivg tw Nigh © N la Trvvyw: Nryhg Iqw Yam Cil®: Iy w ilt tl.fUa.m -Inset Sm[ivlu V Y Fmm Fudsb Govemmem�wide pnformmce5eeking Goremmmla R_ BlDadboii De4ogoml0.eveme CDBecdm Cm vi)sy k', Mamgemetl V CDmunam I Di ,lAmc[memepd Impmremew Nm Repvnwg McIM1DJe (CRM)Syvleme p emrcnryD[ famdmm ktaM1e m Gellwgallmtlle apThwg: Heva? CDVOOkmdFmW P—il Prcvenum Ip:IZam. Il:aznm. Careirml $agivm m 1'V grow H N'trD I$-if I Jenai fy i ag iI, Awa W Revenm FiuecaNVg: Dac Cvmpkxily PromD¢ACtwuy Ur Anemae BDDdslol C EkNmniv D-m—1 lmeaimB and McD,gemmllnl IPlze.m.- II'.4zw .J.611 G I...II wilt Ism ® AeW' it, New Mendel m El¢ai oRCa4 • CITY OF HUTCHINSON MEMO Finance Department 41 March 23, 2001 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL. FINANCE DIRECTOR SUBJECT: INVESTMENT AUTHORIZATION * To continue on a short -term investment at a good rate I would ask approval of the following: Salomon Smith Barney Commercial Paper (this is all Al /P1 paper) $499,850.000 Bavaria GLB Due 03/14/01 5.477% $299,910.00 Enron Funding Corp Due 03/14/01 5.477% $2,526,413.66 Gotham Funding Due 04/12/01 5.274% AND for Long Term Investment the following: Salomon Smith Barney FHLBC $500,000 Due 3/10/06 6.125% (Callable 8/9/01) FNMA $300,000 Due 1/20/05 6.10% (Callable 8/9/01) 0 4(h) . r - ilf..� %I �iiw ��iv /i A CITY OF HUTCHINSON PLANNING STAFF REPORT . To: Hutchinson City Council From: Julie Wischnack, AICP, Director of Planning/Zoning/Building Date: March 7, 2001 — Meeting Date March 13, 2001 Re: Contract for Building Official Recruitment The City has been advertising for the position of Building Official since October of 2000. Staff has interviewed groups of candidates on two occasions and has offered employment to two candidates. These candidates declined the offers of employment. The City has provided direct mailings to certified building officials; posted information on the City and League of Minnesota Cities web sites; advertised in the Twin City newspaper and has distributed information at the official's annual meeting. To further assist the City's search, staff is proposing the City employ a recruiter. Verne Meyer, Delacore Resources, would be a local contact that would possibly provide this service. Staff has discussed the proposal with Mr. Meyer. The contract could be at an hourly rate of $100 per hour or a percentage of the annual salary. The City would provide the recruiter with approximately 10 -15 possible contacts. Mr. Meyer would then apply three • basic approaches to identifying candidates: short telephone interviews, direct mail to the individuals, and focused advertisements. It is important to understand that this would be assistance in finding candidates to interview and does not guarantee there will be a successful conclusion. Staff is requesting the City Council's feedback. • 7(a) 0 March 20, 2001 Julie Wischnack City of Hutchinson Hassen Street Hutchinson, MN 55350 Dear Julie: This document is intended to define the proposal we discussed regarding recruitment activities for your position of Building Official. TERMS Delacore Resources agrees to undertake this assignment on an hourly fee basis. The rate per hour is $100.00 with the number of billable hours not to exceed 40. Additional hours, if needed are at the discretion of the City of Hutchinson. The minimum number of hours to be contracted is 10; beyond that number, the City of Hutchinson may cancel the assignment at its discretion. CANDIDATE QUALIFICATIONS: • Minnesota Certified Building Official • 5 years substantial experience in construction trades and /or inspection, supplemented by related engineering or technical training. If a candidate's qualifications do not meet exactly those listed above, but in the judgment of Delacore Resources, the City of Hutchinson may yet have an interest, such candidacies will be discussed with the City of Hutchinson prior to formally presenting. PROCESS OF CANDIDATE CONSIDERATION: Delacore Resources is responsible for generating interested candidates in a timely and professional manner. Likewise, the City of Hutchinson is responsible for responding to interested candidates in a timely and professional manner. Candidate interest will be conveyed to the City of Hutchinson by presenting a copy of the candidate's resume, with our cover letter, which includes useful and relevant information normally not found on a resume. Please indicate your approval in the space provided below and return to us a signed copy. DELACORE RESOURCES Verne Meyer Approval: Marlin Torgerson Gary Plotz . Mayor City Administrator CITY OF HUTCHINSON 7(a) RESOLUTION NO. 11681 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 8 PROJECT NO. 01 -21 WHEREAS, it is proposed to improve School Road NW from Golf Course Road NW to North High Drive (CSAH 12) by construction of watermain relocation, stomi sewer, grading, gravel base, curb and gutter, bituminous base, surfacing, landscaping and lighting and appurtenances. WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 27th day of March, 2001. Mayor City Administrator 0 8(a) • HUTCHrNSON ENGINEERING/PUBLIC WORKS DEPARTMENT Hutchinson City Center / 111 Hassan Street SE / Hutchinson MN 55350-2522 / 320-2344209 / FAX 320-234-4240 ENGINEERING TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works DATE: March 20th, 2001 SUBJECT: Letting No. 8/Project No. 01-21 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 01-21 School Road NW from Golf Course Road NW to North High Drive (CSAH 12) by construction of watermain relocation, storm sewer, grading, gravel base, curb and gutter, bituminous base, surfacing, landscaping and lighting and appurtenances 11 ESTiMATR COST Q1=21 TOT Const I rpet ' 166 Coil $806,444.80 $0.00 $806,444.80 Engineering, $120,966.72 $0.00 $120,966.72 Admintstration- $48,386.69 $193,546-76 $48,386.69 FiscaULaFgaVintere-st . $24,193.35 $0.00 $24,193.35 ESTIMATED TOTAL $999,991.56 $0.00 $999,991.56 - ESTIMATED FUNDING -0121 TOTAi A.OessaW Cost $0.00 $0.00 00arred A"."*01; Cost $0.00 $0.00 $193,546-76 $193,646.76 Vty'* Vyoeir/Sower'Funds $0.00 $0.00 Clty Patkinql-ot Fund $0.00 $0.00 C4v—Tw $0.00 $0.00 MSA $806,444.80 $806,444.80 MliOT $0.00 $0.00 ESTIMAM TOTAL $999,991.56 $999,991.56 cc: Cal Rice - Engineering Department file: Letting No. 8/Project No. 01-21 • s(a) RESOLUTION NO. 11682 RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT LETTING NO. 8 PROJECT NO. 01 -21 WHEREAS, pursuant to a resolution of the Council adopted March 27th, 2001, the Director of Engineering has prepared a report with reference to the improvement of School Road NW from Golf Course Road NW to North High Drive (CSAH 12) by construction of watermain relocation, storm sewer, grading, gravel base, curb and gutter, bituminous base, surfacing, landscaping and lighting and appurtenances, and said report was received by the Council on March 27th, 2001. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $999,991.56. 2. The public hearing is hereby waived, as said project is a state aid project and is not assessable to the property owners. 0 Adopted by the Hutchinson City Council this 27th day of March, 2001. M ayor City Administrator • 8(a) • RESOLUTION NO. 11683 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS CITY OF HUTCHINSON LETTING NO. 8 PROJECT NO. 01 -21 WHEREAS, a certain petition requesting the improvement of School Road NW from Golf Course Road NW to North High Drive (CSAH 12) by construction of watermain relocation, storm sewer, grading, gravel base, curb and gutter, bituminous base, surfacing, landscaping and lighting and appurtenances, was duly presented to the council on the 27th day of March, 2001; and WHEREAS, pursuant to resolution of the council adopted February 13th, 2001, a report has been prepared by the Director of Engineering with reference to the improvement, and this report was received by the council on March 27th, 2001. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The council finds and determines that said petition was signed by all owners of real property abutting upon the street(s) names as the location of the improvement. 2. Such improvement is hereby ordered as proposed in the council resolution adopted March 27th, 2001. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 27th day of March, 2001. Mayor City Administrator 8 {a) RESOLUTION NO. 11684 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 8 PROJECT NO. 01 -21 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of School Road NW from Golf Course Road NW to North High Drive (CSAH 12) by construction of watermain relocation, storm sewer, grading, gravel base, curb and gutter, bituminous base, surfacing, landscaping and lighting and appurtenances NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:00 am on Tuesday, April 17th, 2001, at which time they will be publicly opened in the Council Is Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, April 24th, 2001 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 27th day of March, 2001. Mayor City Administrator 0 8(a) Hutchinson City Center 111 nas n Street SE Hutd iu , MN 55350 -2522 320.557- 5151/F" 320- 2344240 M G R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works Randy DeVries, Director of Water/Wastewater/Resource Recovery Julie Wischnack, Director of Planning/Zoning/Building RE: Consideration of Entering Into Consulting Agreement for Inflow and Infiltration (I &I) Reduction Program DATE: March 22, 2001 We have completed reviewing the Proposals for the above referenced services. The two consultants selected for final review included two that have worked with the city previously, and have completed several I &I studies. Both consultants have had good experience with this program, proposed to address the issues ofsump pump usage and flow. Both have good reputations and good references. The prices for the two proposals were identical in most of the aspects of the work. The major difference came in the cost of actual on -site house and business inspections. In this case one consultant's cost was 1/3 of the other ($21 /inspection vs. $65 /inspection). We discussed this issue with both consultants and could not fully justify the difference in cost versus the proposed level of service. We checked the references for the lower cost consultant and received very good recommendations. Bolton & Menk, Inc. (Mankato) $21,000 base + $132,300 inspections= $153,000 SEH Inc. (Minneapolis) $24,150 base + $409,500 inspections = $433,650 The City pays for mailing costs, publicizing public meetings and video production costs (if desired). We recommend awarding the work to Bolton & Menk We will review the proposal and levels of service proposed, and present a final contract for the Council to approve at the next Council meeting. Printed on recycled paper - 8 (b) NI l: MEMORANDUM TO: Mayor and Council FROM: FROM: Brenda Ewin an Resources Coordinator RE: Service Agreement — Drug Testing Program DATE: March 23, 2001 Attached are correspondence and a service agreement received of Pinkerton Services Group, regarding the continuation of the drug and alcohol testing services they currently provide. The testing program covers all employees and includes random testing for all employees who are required to have a commercial driver's license or who hold safety sensitive positions with the City (police, fire, water, wastewater, etc.). The service agreement specifies the charges for the various tests that are conducted. As you will note in the letter from Stacy Everson of Pinkerton, the charges for drug testing and the random testing are being lowered from our previous agreement. It is requested that you consider the adoption of the attached agreement at your meeting on March 27, 2001. If you have any questions, please contact me at City Center. Enc. • 8(c) 0 1 / PINKERMN SERVICES GROUP HEALTH SERVICES DIVISION 585 BRAUND STREET P.O. BOX 67 ONALASKA, WI 54850 TELEPHONE BIN 873 3733 FACSIMILE 608 782 7794 February 8, 2001 Brenda Ewing City Of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 Dear Brenda Ewing: Thank you for your continued commitment to a Drug -Free Workplace Program (DFWP) for your employees, customers, and community! Pinkerton Services Group (PSG) - Health Services Division is proud to assist you in your efforts and I would like to personally express our appreciation for your business. Due to PSG's utilization of modern technology and internal efficiencies, we are pleased to announce that on March 1, 2001, we will be lowering the price for drug testing to $58 per test. Random testing will be lowered to $8 per employee per quarter, for those in the random program. Invoicing March 1, 2001 and forward will reflect this new pricing. Please note that your alcohol testing will remain at $30 per test. Enclosed is a set of contracts reflecting the price change. Please sign the agreement, initial both pages of the attachment and return one set to us for our files. If you should have any questions, please feel free to contact your Customer Support Account Representative at 800 - 873 -3733. Sincerely, s t.y oP 6111!11 Stacey L. Everson Business Development Account Representative SLE /jrr Enclosures 150 YEARS OF INNOVATION & LEADERSHIP • 1850 -2000 8(c) PINKERTON" ► ;0 SENCESGROUP Service Agreement THIS AGREEMENT, is between City of Hutchinson (COMPANY NAME, hereinafter referred to as "Client "), and PINKERTON SERVICES GROUP (hereinafter referred to as "PSG "), and shall have an effective date of March 1, 2001. Client wishes to contract for, and PSG desires to furnish, the Drug -Free Workplace Services described in the following Attachments (the "Identified Attachments "). In consideration of the terms and conditions set forth the parties agree as follows: 1. Fees: PSG shall invoice Client monthly at the rate(s) specified in the Attachment. Client shall pay for services within 30 days of receipt of invoices. Interest on past due amounts shall be charged at the rate of 1.5% per month. In the event changes occur in Client's program which impact the services defined herein, PSG reserves the right to adjust its prices and/or services accordingly. 2. Initial Term /Renewal: The initial term of this Agreement shall remain in force for a period of one (1) year and shall automatically renew unless either party notifies the other of its intent not to renew. Either party may terminate for cause after the initial term upon 30-day written notice and after the other party has had reasonable opportunity to cure any defect. 3. Entire Agreement: This Agreement and each Identified Attachment constitute the entire Agreement between the parties and supersedes all prior Agreements and understandings with respect to the matters contained in it; it can be modified only by a written Agreement signed by both parties. 4. Governing Law: This Agreement shall be governed by and construed and enforced in accordance with the laws of the State /Province of my without regard to its conflict of laws rules. 5. Liability: Client shall have the sole responsibility for assuring that its use of PSG products or services complies with federal, state and local laws and regulations and all labor, employee, or other contracts or practices to which it is a party. PSG will defend and indemnify Client against any claim to the extent that it arises out of PSG's violation of law or anyone's rights in performing this Agreement. Subject to such obligations of defense and indemnity on PSG's part, Client will defend and indemnify PSG against any claim that arises out of Client's use of information provided to Client by PSG. Additional insureds, if any, will not be covered for the results of their own acts or omissions. 6..Year 2000 Issues: Pinkerton has taken, and shall continue to take, reasonable measures to address year 2000 issues. Pinkerton cannot make any representation or warranty with respect to year 2000 issues outside its own control. 7. Attorneys Fees: Should any court action be filed by any party as a result of the breach of any terms of this Agreement, the prevailing party in such action shall be entitled to reimbursement of reasonable attorneys fees incurred by that party in such action. 8. Legal Notices: All legal notices under this Agreement shall be sent by certified mail to the following addresses FOR City of Hutchinson (COMPANY NAME) FOR PSG ATTN: Gary D. Plotz ATTN.: Legal Notice City Administrator Pinkerton Consulting & Investigations 111 Hassan St. SE 13950 Ballantyne Corporate Place, Suite 300 Hutchinson, MN 55350 Charlotte, NC 28277 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed as of the date first above written. qt of Hntrhinnnn (COMPANY NAME) By: PINKERTON SERVICES GROUP By: 6� n. r , Ll' to Brian D. Hafne Title: Divisional Vice President Date: Date: of - a0Ul Drug -Free Workplace ATTACHMENT (Page I of z) SUMMATION OF DRUG -FREE WORKPLACE SERVICES • PSG will provide a comprehensive Drug -Free Workplace Program for the following fees ENROLLMENT FEE (includes one set of the following materials) Previously Paid Policy • Development of Customized Drug -Free Workplace Policy and/or Review of Existing Company Policy • Policy Consent Form Education and Training Previously Received • Instructions on Implementing Your Drug -Free Workplace Program • Sample Announcement Letter to Employees • Referral Resources • Explanation of Master Forms • Master Forms for Program Administration • Materials Order Form • Customized Drug -Free Workplace Sign • Employee's Education Manual • Supervisors Training Manual • Employee Video • Supervisor Training Video • PSG Alcohol Testing Video -Safety is the Primary Issue (DOT Programs) Ongoing Consulting • Telephone Consulting - questions, comments, concerns CONTRACT PRICING TESTING SERVICES (includes all of the following) Program Administration • Administration of employee database and test results • Administration of random testing pool • Statistical summary report • Report delivery by mail, secured fax, telephone, IVR or EBI • Blind specimen management Drug Testing Services • Random Drug Testing $8.00 per employee per quarter • Other Drug Testing $58.00 per test • Collection of specimens at PSG's approved collection sites • Specimen collection supplies • Chain -of- Custody documentation • Transportation of all specimens to certified laboratory • Laboratory analysis at a DHHS /SAMHSA- certified laboratory, includes up to 10 -panel drug test (including confirmation on all positives) • Medical Review Officer test review • Retention of specimens in accordance with DHHS /SAMHSA guidelines TestSure' $1.50 per test • • Adulterant Screening Client Initials PSG Initial 8(c) Drug -Free Workplace ATTACHMENT (Page 2 of 2) • Alcohol Testing Services • Breathalyzer Testing $30.00 per test SPECIFIC CONDITIONS 1. CLIENT agrees to exclusively utilize the specimen collection sites mutually agreed upon between PSG and CLIENT. 2. CLIENT agrees, and will procure the written consent of each of its employees, to permit PSG to provide its workers' compensation carrier with the results of any post- accident positive drug or alcohol tests. 3. CLIENT agrees to pay for any express shipping charges (next day or 2 ntl day air charges) when CLIENT requests that documents be sent by express delivery. OTHER AVAILABLE SERVICES /MATERIALS Quote per request • Additional Employee's Education Manuals • Additional Supervisors Training Manuals Additional Employee /Supervisor Training Videos Additional PSG Alcohol Testing Videos • Formalized On -Site Training and Education Seminar • • Client Initlals PSG Initials 60 8 (c) • C Parks, Recreation & Community Education 900 Harri"n street SW Hutchinson, MN 55350 -3097 320- 5S7- 2975/Fax 320 - 234 -4243 MEMORANDUM • • TO: Mayor and Council FROM: Dolf Moon, Director PRCE DATE: March 21, 2001 RE: Rental Agreement We have an opportunity to rent space at the Hutchinson Civic Arena to Wal -Mart. The agreement will provide $10,000 of rental income from March 26 until June 30 while they complete their construction project. I would recommend we approve this agreement. Printed on recycled pepe,- 8(d) . STORE # LOCATION WAREHOUSE RENTAL AGREEMENT THE PROPERTY: Landlord agrees to rent to Tenant, and Tenant agrees to rent from Landlord, the property located at 900 Harrington Street SW (Street address) Hutchinson_ McLeod. MN. 55350 (City, county, state, zip code) 2. TERM: The initial term of this Agreement shall be for the period of time beginning on March 26. 2001 and ending on June 30, 2001 THIS AGREEMENT is made this 27 day of March 2001 by and between The City of Hutchinson (the "Landlord "), and Wal -Mart Stores, Inc., of 701 South Walton Boulevard, Bentonville, Arkansas 72716 (the "Tenant "). In consideration of the mutual covenants set forth below, the parties agree as follows: 3. POSSESSION: Exclusive possession shall be granted to Tenant on the beginning date of this Agreement. If the Landlord fails to deliver possession of the Property to Tenant on such date, Tenant may void this Agreement. Property shall be delivered to Tenant broom -clean and vacant. Landlord shall have removed all personal property, if any, prior to delivery of the Property for possession by Tenant on beginning date. 4. RENTAL: Tenant agrees to pay to Landlord, at the address indicated below, in advance for the entire term of this Agreement as described above, and Landlord agrees to accept from tenant. TOTAL RENTAL FOR THE TERM OF THIS LEASE IS $10 00 DOLLARS EARLY TERMINATION: Tenant may terminate this Agreement as of the last day of any calendar month before the expiration of the initial term of this Agreement by giving Landlord thirty (30) days prior written notice. Landlord shall refund any excess rental payment. USE: Tenant shall use the Property only for storage of fixtures, equipment and materials. 7. DESTRUCTION OR DAMAGE OF PROPERTY: If the Property becomes untenable • due to fire, storm, earthquake or other casualty not the fault of Tenant, this Agreement, shall terminate as of the date of such destruction or damage. 8 (d) • 8. PROPERTY LOSS: Landlord shall not be liable for damage to Tenant's property, except where such is due to Landlord's breach of the provisions of this Agreement or to the acts or omissions of the Landlord or Landlord's employees, agents, contractors and invitees. Tenant shall not be liable for any personal property, which Landlord may have left on premises upon delivery of Property for possession by Tenant. 9. MAINTENANCE: Landlord shall keep the following in good repair; roof, exterior walls, sewer, plumbing, heating, wiring, air conditioning, windows and window glass, driveways and sidewalks, except when damage to same is occasioned by misuse by Tenant. Tenant shall have the right to have a dated narrated video taken of the Property before the tenant takes possession, after the Construction crew leaves, and after the building is cleaned up and made ready to return to Landlord. 10. UTILITIES: Tenant shall pay for all utilities and services which may be used on the premises, except the following, which are to be furnished by Landlord: electricity and heating. City of Hutchinson By: • Mayor By: City Administration Check is to be made payable and delivered to: City of Hutchinson (Company name) 900 Harrington Street SW (Street address) State 8022935 /Federal 41- 6005253 Landlord's Tax ID no. Total amount of check: $ �1 U WAL -MART STORES, INC. Tenant Un Store Planning signature Phone number: 320 -587 -2975 Hutchinson_ MN (City and state) Warehouse square footage: 17.000 8(d) r • Hutchinson City Center 111 Hagan Street SE Hutchtns , MN 55350.2522 320 - 587- 515VFm 320.2344240 M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Request for Out -of -State Travel DATE: 27 March, 2001 I was recently asked to attend the 2001 International Transportation Technology Transfer Symposium by the Local Road Research Board (LRRB). As a member of LRRB, its Research Implementation Committee (RIC) and the Minnesota Technology Transfer Committee sponsored by the Federal Highway Administration and the University of Minnesota, I work on issues related to this conference continuously. The • conference is in St. Petersberg, Florida from July 29 through August 2. costs will be paid by the LRRB and the RIC. 0 Printed m recycled paper - iVjL fd55PYMTR9G CITY OF HUTCHINSON LOGIS Payment Register �o-q Date Check # Vendor An mml 3116101 103081 102771 HUTCHINSON, CITY OF 10.869.68 Check Payment 3 103082 105154 KILIAN, ERIC 115.00 Check Payment 103083 102653 MINNESOTA DEPT OF MOTOR VEHICL 1,371.92 Check Payment 3116/01 3116/01 103084 102653 MINNESOTA DEPT OF MOTOR VEHICL 18.00 Check Payment 3116/01 103085 104641 RADISSON 443.5 Check Payment Payment Instrument Total 12,818.12 Bank Acc omt Total 12.818.12 0 3116101 14:35:08 Page L] • • 3119101 16:34:29 R55PYMTREG CITY OF HUTCHINSON ' LOGIS Payment Register Page- 1 �m met � a�e -'p(� • Date Check # Vendo Amount • 3119101 103086 106486 KEENE NEW HAMPSHIRE, CITY OF 278,148.00 Check Payment 3119101 103087 108486 KEENE NEW HAMPSHIRE, CITY OF 49,999.00 Check Payment VO IQ 3119101 103088 108486 KEENE NEW HAMPSHIRE, CITY OF 49,500. Check Payment Vo Ifl Payment Instrument Total 377,647.00 Bank Account Total 377,647.00 • • RS5PYMTREG • is �r 1 CITY OF HUTCHINSON LOGIS Payment Register Dale Check # Vendor Amount 103089 108557 ANDERSON TRUCKING SERVICE 17,557.20 Check Payment 322/01 103090 105596 FRANKE PUBLICITY INC 1,200.00 Check Payment 322701 103091 108556 GROSSMAN CHEVROLET 20,854.00 Check Payment 322101 103092 104042 HOLMQUIST LUMBER 2,376.68 Check Payment 322/01 103093 102541 HUTCHINSON TELEPHONE CO 1.087.14 Check Payment 322/01 103084 101869 HUTCHINSON, CITY OF 222.00 Check Payment 322/01 103095 102696 HUTCHINSON, CITY OF 584.43 Check Payment 322/01 103096 102573 MCLEOD COOP POWER 1,937.34 Check Payment 3122101 3122/01 103097 103231 METRO SALES 7,597.71 Check Payment 103098 101826 MINNESOTA DEPT OF NATURAL RESO 877.00 Check Payment 2122101 103099 10 NORTH CENTRAL AMBULANCE SALES 37,404.93 Check Payment 322701 103100 1083BB PEDERSON, NICHOL 90.00 Check Payment 322101 103101 102052 QUALITY WINE 8 SPIRITS CO. 11,059.86 Check Paymdlt 3722101 103102 102608 SCHMELINGOILCO 15,214.7 Check Payment 3122101 Payment Instrument Total 118,063.07 Bank Account Total 118,063.07 322701 Page 13:22:31 ELECTRONIC FUNDS TRANSFERS 3/27/01 H.A.T.S. FUND MN DEPT OF REVENUE -FUEL TAX LIQUOR FUND MN DEPT OF REVENUE -SALES TAX WATER/SEWER MN DEPT OF REVENUE -SALES TAX CITY OF KEENE, NEW HAMPSHIRE COMPOSTING EQUIPMENT GNRL FUND MN DEPT OF REVENUE -ARENA SALES TAX 1,837.00 18,208.00 6,473.00 3,852.00 190.00 R55PYMTREG CITY OF HUTCHINSON LOGIS Payment Register 3/27101 Papa 16:00:58 Date C heck # Vendo _A mount 327101 103103 105272 A 8 K REPAIR 2,591134 Check Payment 3/27101 103104 101876 ARENA VARIABLE LIFE ASS- CO. 740.00 Check Payment 3!27/01 103105 101829 ALBINSON 96.52 Check Payment 103106 101847 AMERICAN PAYMENT CENTERS 76.00 Check Payment 3127107 3127101 103107 101867 AMERICAN WATER WORKS ASSN 63.00 Check Payment 103108 101904 ANDERSON DOVE FRETLAND 8 VAN V 923.07 Check Payment 3127101 103109 101897 ANDERSON'S DECORATING CENTER 17021 Check Payment 327101 3127/01 103110 108569 ANDERSON, MS. ROSIE 28.70 Check Payment 327101 103111 101848 BEACON BALLFIELDS 352.66 Check Payment 3127101 103112 101925 BECKER ARENA PRODUCTS 1.114.60 Check Payment 103113 102039 BENNETT OFFICE TECHNOLOGIES 562.41 Check Payment 3127101 3127/01 103114 101987 BRANDON TIRE CO 15.00 Check Payment 3127101 103115 102458 C 8 L DISTRIBUTING 17,847.90 Check Payment 103116 102086 CADDIENGINEERING SUPPLY 104.35 Check Payment 3/27/01 3127!01 103117 102095 CASH DRAWER #4 73.37 Check Payment 3127/01 103118 102253 CENTRAL MCGOWAN 202.66 Check Payment 3127/01 103119 102210 CHEMSEARCH 451.74 Check Payment 3/27101 103120 101927 CHRISTENSEN REPAIR 13.80 Check Payment 327/01 103121 102247 COLORADO TIME SYSTEMS 275.00 Check Payment 327/01 103122 702432 CONSTRUCTION BULLETIN 145.07 Check Payment 327101 103123 102289 CROW RIVER GLASS 87.50 Check Payment 3127/01 103124 104190 DAGGETT, BARBARA 13.00 Check Payment 327101 103125 109551 DAHLOUIST, ABBY 7.50 Check Payment 327101 103126 102488 DAY DISTRIBUTING 3,026.40 Check Payment 327101 103127 102698 DEVRIES, RANDY 1,890.18 Check Payment 327/01 103128 104635 DIAMOND VOGEL PAINTS 87.33 Check Payment N27101 103129 102261 DISPLAY SALES 189.75 Check Payment 327101 103130 104428 DOONER FARMS INC 32625 Check Payment 327101 103131 102275 DPC INDUSTRIES INC 502.93 Check Payment 327101 103132 104415 EARTH TECH 10,260.00 Check Payment 327101 103133 108573 EDS, INC. 14,129.86 Check Payment 327/01 103134 108550 EHLERT, ANN 10.00 Check Payment 3127/07 103135 102356 ELECTRO WATCHMAN 284.36 Check Payment 3127/01 103136 103693 ENGWALL, JEANNE 19.00 Check Payment 3127101 103137 104137 FASTENAL COMPANY 137.07 Check Payment 327101 103138 101945 GALL'S INC 63.96 Check Payment 327/01 103139 104653 GARD SPECIALISTS 114.75 Check Payment 103140 102823 GOVERNMENT FINANCE OFFICERS AS 150.00 Check Payment 3127101 3127/01 103141 102087 GRAINGER PARTS OPERATIONS 4,184.91 Check Paymenl 3127101 103742 101875 GREAT WEST LIFE INS, CO. 300.00 Check Payment 327101 103143 101874 GRIGGS 8 COOPER B CO 14,151.08 Check Payment 327101 103144 102959 GROEHLER, FLOYD 496.97 Check Payment 327/01 103145 101872 H.R.LAP.R. 247.79 Check Payment 327/01 103148 102529 HACH COMPANY 710.48 Check Payment 3127101 103147 102451 HANSEN DIST OF SLEEPY EYE 2,345.00 Check Payment 103148 102518 HILLYARD FLOOR CAREMUTCHINSON 668.01 Check Payment 3127/01 327101 103149 102119 HOLT MOTORS INC 303.53 Check Payment 103150 105329 HUTCHINSON BUMPER TO BUMPER 37.26 Check Payment 3117101 103151 102533 HUTCHINSON CONVENTION 8 VISITO 3,908 -68 Check Payment 3127/01 327101 103152 102545 HUTCHINSON FIRE 8 SAFETY 32.00 Check Payment 327101 103153 102540 HUTCHINSON PLUMBING 8 HEATING 60.00 Check Payment 327/01 103154 102541 HUTCHINSON TELEPHONE CO 401.68 Check Payment 41,351.01 Check Payment 3127/01 103155 102542 HUTCHINSON UTILITIES 3127/01 103156 105161 HUTCHINSON UTIUTIES 24,674.52 Check Payment 3/27101 103157 102543 HUTCHINSON WHOLESALE 9,395.43 Check Payment 3127101 103158 101869 HUTCHINSON, CITY OF 254.50 Check Payment 3/27101 Papa 16:00:58 R55PYMTREG CITY OF HUTCHINSON 3/27)71 16:00:58 LOGIS Payment Register Page - 2 Data Check # Vendo Amount • 3117101 103159 102633 HUTCHINSON, CITY OF 2,171.21 Check Payment 3/27101 103160 102635 HUTCHINSON. CITY OF 90.95 Check Payment 3/27101 103161 102988 HUTCHINSON, CITY OF 55.53 Check Payment 3127/01 103162 103099 HUTCHINSON, CITY OF 428.73 Check Payment 3/27/01 103163 101873 ICMA RETIREMENT TRUST 2,573.46 Check Payment 3/27/01 103164 102779 INDEPENDENT SCHOOL DIST. #423 4,124.50 Check Payment 3127/01 103165 108554 INTERCLEAN EQUIPMENT INC 8.13 Check Payment 327/01 103166 102549 ISCO INC 123.34 Check Payment 3117101 103167 104291 JASZCAK, DENISE 57.60 Check Payment 327101 103168 102554 JERABEK MACHINE SERV 99.23 Check Payment 3127/01 103169 102556 JOES SPORT SHOP 87.06 Check Payment 327101 103170 101938 JOHNSON BROTHERS LIQUOR CO. 9,427.80 Check Payment 3127/01 103171 102045 JOHNSON, DOUGLAS 482.07 Check Payment 327101 103172 102346 JOHNSON, LEONARD G. 812.76 Check Payment 327101 103173 103906 KIESEI7_ SUE 165.00 Check Payment 327101 103174 102239 KLEESPIE 703.88 Check Payment 327101 103175 105245 KLEMP WISCHNACK, JULIE 1,016.55 Check Payment 327/01 103176 103114 KLOSS, TOM 18.60 Check Payment 3/27101 103177 108562 KUTTNER, RICHIE 278.23 Check Payment 3/27/01 103178 102561 L 8 P SUPPLY CO 6,810.56 Check Payment 3127/01 103179 101991 LAKES GAS CO. 714.15 Check Payment 327101 103180 102563 LEAGUE OF MN CITIES 20,00 Check Payment 327101 103181 102560 LEAGUE OF MN CITIES - INSURANCE 1,039.87 Check Payment 327/01 103182 102,560 LEAGUE OF MN CITIES- INSURANCE 23,982.00 Check Payment 3127/01 103183 101974 LENNEMAN BEVERAGE DIST, INC 4,094.45 Check Payment 327101 103184 1 LIQUOR HUTCH 24,332.67 Check Payment 327101 103185 101984 LOCHER BROTHERS INC 21,142.84 Check Payment 327/01 103186 102584 LOGIS 12,412.93 Check Payment 327101 103187 103025 LOSS CONTROL SERVICES 386.00 Check Payment 3127101 103188 108552 LUDEWIG, CYNTHIA 7.50 Check Payment 327101 103168 102145 M -R SIGN 108.06 Check Payment 317/01 103190 108563 MERCIL, JULIE 36.00 Check Payment 327101 103191 102131 METRO ATHLETIC SUPPLY 150.01 Check Payment 3127101 103192 103231 METRO SALES 115.35 Check Payment 327101 103193 102425 MIDWEST WIRELESS COMM. 806.37 Check Payment 327/01 103194 102274 MINNESOTA AIRPORT SYMPOSIUM 100.00 Check Payment 327101 103195 102332 MINNESOTA ASSOC OF CEMETERIES 198.00 Check Payment 3127101 103196 103125 MINNESOTA CHAPTER VW 25.00 Check Payment 327/01 103197 102449 MINNESOTA CHILD SUPPORT PAYMEN 162.89 Check Payment 327101 103198 102653 MINNESOTA DEPT OF MOTOR VEHICL 43.50 Check Payment 327101 103199 102653 MINNESOTA DEPT OF MOTOR VEHICL 1,823.96 Check Payment 3127101 103200 102653 MINNESOTA DEPT OF MOTOR VEHICL 2,560.95 Check Payment 327/01 103201 102653 MINNESOTA DEPT OF MOTOR VEHICL 1,939.04 Check Payment 327101 103202 101826 MINNESOTA DEPT OF NATURAL RESO 638.00 Check Payment 327101 103203 102369 MINNESOTA FIRE SERVICE CERTIF 15.170 Check Payment 3127101 103204 102815 MINNESOTA STATE FIRE CHIEFS AS 240.00 Check Payment 327/01 103205 102814 MINNESOTA STATE FIRE DEPT ASSC 250.00 Check Payment 327/01 103206 102583 MINNESOTA VALLEY TESTING LAB 977.50 Check Payment 3/27/01 103207 102666 MOON, DOLF 22.37 Check Payment 327101 103208 102649 MPCA 210.00 Check Payment 327/01 103209 108571 NASSIRZADEH, MS. JODIE SUZANNE 28.70 Check Payment 3/27 /01 103210 102650 NCL 649.15 Check Payment 327/01 103211 104561 NEW LIFE INDUSTRIES 295.76 Check Payment 327101 103212 108574 NORTHERN AIR CORP. 10,870.14 Check Payment 327/01 103213 102591 NORTHERN STATES SUPPLY INC 139.43 Check Payment 327101 103214 102284 NTOA 35.00 Check Payment R55FYMTFZEG CITY OF HUTCHINSON LOGIS Payment Register 327/01 16:00:58 Page- 3 Dale Check # Ve AmWnl 3/27101 103215 102487 OFFICEMAX 72.36 Check Payment 3127101 103216 108553 OHNSTAD, JULIE 35.00 Check Payment 3127/01 103217 103773 OLSON, JOHN 89.87 Check Payment 327/01 103218 108555 ONDRACHEK, DARREL 315.00 Check Payment 327/01 103219 105638 PAUL WALDRON 8 ASSOC 1,500.00 Check Payment 3/27101 103220 102187 PAUSTIS 8 SONS WINE CO 565.32 Check Payment 3/27101 103221 102479 PENSKE AUTO CENTER 226.84 Check Payment 3127101 103222 102658 PERA- D.C.P. 26.01 Check Payment 3127101 103223 102658 PERA- D.C.P. 26.01 Check Payment 3/27101 103224 102596 PETERSON BUS SERVICE 900.00 Check Payment 3127101 103225 101853 PHILLIPS WINE 8 SPIRITS 12,529.43 Check Payment 3127101 103226 102597 PITNEY BOWES INC 368.68 Check Payment 3127101 103227 105368 PITNEY BOWS - EQUIPMENT 1,093.49 Check Payment 3127/01 103228 105428 PIZZA HUT/SKY VENTURES LLC 69.13 Check Payment 327/01 103229 102593 PLOTZ, GARY D. 585.48 Check Payment 327/01 103230 101903 POPP, JIM 179.50 Check Payment 327/01 103231 101877 PRUDENTIAL 75.00 Check Payment 327/01 103232 102096 PRUDENTIAL MUTUAL FUNDS 30.00 Check Payment 3127/01 103233 102615 PUBLIC EMPLOYEES 18,644.07 Check Payment 3127101 103234 102598 QUADE ELECTRIC 665.29 Check Payment 3127101 103235 102052 QUALITY WINE 8 SPIRITS CO. 1,178.53 Check Payment 3127101 103236 102604 R & R SPECIALTIES INC 88.50 Check Payment 32801 103237 102205 R.C. TRANSFER 1,075.44 Check Payment 3127101 103238 104149 RIVER VALLEY TRUCK CENTERS 5,267.95 Check Payment 327/01 103239 104668 ROCK, CHRISTIE 1,099.72 Check Payment 327/01 103240 102021 RODEBERG, JOHN 423.93 Check Payment 327/01 103241 102225 RUNNING'S SUPPLY 71.24 Check Payment 327/01 103242 108559 RUTLEDGE, NADINE 1.100.00 Check Payment 327/01 103243 102600 RUTZ PLUMBING 8 HEATING 46.19 Check Payment 327/01 103244 102621 SALTMAN, THE 42.08 Chock Payment 327101 103245 102436 SARA LEE COFFEE 8 TPA 295.28 Check Payment 3127101 103246 102606 SCHMELING OIL CO 537.57 Check Payment 3127101 103247 105189 SCHMELING, BRENT 216.50 Check Payment 327101 103248 105664 SCHWARZROCK, AMY 200.00 Check Payment 327/01 103249 105011 SENSIBLE LAND USE COALITION 40.00 Check Payment 327101 103250 102605 SEWING BASKET 13.36 Check Payment 327/01 103251 102609 SHOPKO 8.51 Check Payment 3/27/01 103252 102857 SOUTHWEST CHAPTER MSPE 46.00 Check Payment 3127101 103253 105064 SPRUCE RIDGE LANDFILL 7,707.99 Check Payment 327/01 103254 102612 STANDARD PRINTING 170.00 Check Payment 327/01 103255 104854 STURGES. STEVE 2,147.00 Check Payment 327101 103256 103094 SUBWAY 21.54 Check Payment 3/27/01 103257 101879 TEMPLETON INC 200.00 Check Payment 327101 103258 108561 THIEFFELD, JENNIFER 25.00 Check Payment 3127101 103259 105540 TONY FORCIER TRUCKING 326.25 Check Payment 127101 103260 102620 TRI CO WATER 5.59 Check Payment 327101 103261 102454 TRI - COUNTY BEVERAGE 8 SUPPLY 15540 Check Payment 327101 103262 102126 TRUE VALUE 28.12 Check Payment 3127/01 103263 102619 TWO WAY COMM INC 1,205.75 Check Paymart 3127101 103264 102624 UNITED BUILDING CENTERS 375.28 Check Payment 3127101 103265 108568 URBAN COMMUNICATIONS 1,350.00 Check Payment 327/01 103266 102359 US FILTER DISTRIB GROUP 8,635.59 Check Payment 327/01 103267 102435 US OFFICE PRODUCTS 42.94 Check Payment 327/01 103268 104397 VACUUM GALLERY 19.12 Check Payment 327/01 103269 104027 VULCANINC 966.33 Check Payment 327101 103270 102642 W. D. COOLING CLINIC 75.40 Check Payment 327/01 16:00:58 Page- 3 R55PYMTREG CITY OF HUTCHINSON 3127101 ' 10:o0:5fL LOGIS Payment Regkter Page- 4 Date Check # Vendor Ammnt 3!27/01 103271 101880 WADELL & REED 150.00 Check Payment 3127/01 103272 101871 WAL -MART 73.07 Check Payment 3727/01 103273 104765 WAMBEKE, BEV 15.00 Check Payment 327/01 103274 105122 WASTE MANAGEMENT 17.55 Check Payment 327101 103275 108570 WATSKE, MS. LEAH 28.70 Check Payment 387/01 103276 102164 WEGNER, NEIL 8.00 Check Payment 3127/01 103277 102165 WELCOME NEIGHBOR 60.00 Check Payment 3127101 103278 103870 WESTGROUP 33.55 Check Payment 3/27101 103278 105318 XPECT FIRST AID 461.5 Check Payment Payment Instrument Total 374,831.08 Bank Account Total 374,831.08 FOR YOUR INFORMA TII' ,, City of Hutchinson Visit 0 Tuesday, March 20, 2001 — City of Hutchinson Personnel arrive Logan airport and drive to Keene. Wednesday, March 21, 2000 9:00 AM — City Hutchinson Personnel meet at Public Works Main Facility, 580 Main Street 9:30 AM — Review equipment at Wastewater Treatment Plant 1 i :00 Aiv1— Meet Mayor and City Manager at City Hall, 3 Washington Street Noon — Lunch at the Pub Restraunt Participating Staff City of Keene • Mayor Michael E.J. Blastos John MacLean, City Manager Martha Matson, Assistant City Manager /Finance Director Kiirt Blomquist, Public Works Director City of Hutchinson Mayor Marlin Torgerson Gary Plotz, City Administrator Randy DeVries, Public Works Director Doug Johnson, Public Works K: \ADMIN\USERS\KBLOMQUI\WA1 'SEW\Biosolids Compost FacilityTity of Hutchinson Visit.doc r — � LJ RR YOUR INFORMA, �� , ., • AGREEMENT FOR THE SALE OF COMPOSTING EQUIPMENT An agreement between the City of Keene, New Hampshire, and the City of Hutchinson, Minnesota, for the purchase of certain equipment outlined in Schedule A, attached hereto and made a part thereof. In consideration for the purchase of said equipment, the City of Hutchinson agrees to pay the City of Keene the gross sum of $296,148. From those gross proceeds will be netted a shipping allowance of $18,000, resulting in a net amount due to the City of Keene from the City of Hutchinson of $278,148. All equipment is accepted by the City of Hutchinson as is, where is, with all faults, and will bear the full cost of the transport, modification, installation and other costs associated with utilizing the equipment at their facility. This transaction has been duly authorized by the legislative bodies of the City of Keene and the City of Hutchinson, and the individuals signing this document have been duly authorized to carry out this transaction. • ` �� - / -D� /� A...1i arc.. �/i � (.c,,� .� a i- y' Marlin Torgers M or date Witness date City of Hutchinson, Mnnesota -'e� k 0 3 - 4P/ -a / Gary PlotVCity AdAiinistrator date City of Hutchinson, Minnesota o7J 01 Peene Lean, City Manager date New Hampshire K:\CAPYrAL\sale of comptainm.dw Witness date L ' �_ y1 1�61 Witness date �J SCHEDULE A FOR YOUR MEORMATI Equipment List Fifteen (15) CompTainer Composting System Units Including One (1) CompLoader Conveyer Including One (1) Lucknow P475 Mixer (Stationary electric drive) General Specifications The Containerized Compost System (CCS) modular in- vessel composting system is designed to automatically meet all EPA 503 regulations for Class A exceptional quality biosolids compost. The OWNER makes no warranty express or otherwise that the CCS equipment meets the performance standards listed below. The CCS is comprised of the following major components: Components The following equipment is included in the Containerized Compost System package. A. Lucknow P475 4 Auger Bulk M1xer Designed to mix wood chips or ground yard waste with dewatered biosolids cake 1. 475 cubic foot stationary mixer 2. Mixer includes planetary gear drive. 3. Mixer is powered by a 25 hp 3 phase electric motor 4. Load cell weigh scales with digital readout and alarm Does not include concrete piers for mounting, mounting, motor contactor, switches and 3 phase wiring. B. CompLoader Conveyor 1. 35' mobile loading conveyor designed to receive the mixed raw materials from the bulk mixer. 2. Loading conveyor distributes the material uniformly using a discharge flail which rotates about a horizontal axis for minimum compaction across the aeration floor of the CompTainer . 3. Conveyor is hydraulically powered by a 230/460 volt, 60 Hertz, 3 phase , 1.15 service factor, NEMA Design B with Class F insulation. 4. The belt conveyor adjustment cylinders, drive wheels, discharge and flail are hydraulically driven. 5. Intermediate conveyor from mixer discharge door to CompLoader. C. CompTainer . 1. Fifteen (15) CompTainers with a carbon steel structural shell. Insulated to a minimum R -10 on all surfaces. 2. Each CompTainer interior is stainless steel FOR YOUR INFORMATION 3. Aeration floor design is constructed using 304 perforated stainless steel with a coated carbon steel support frame. 4. Each CompTainer has a fully gasketed door and loading hatch. 5. Each CompTainer holds a nominal volume of 40 cubic yards and is able to support a load of 55,000 pounds. 6. Nominal dimensions are 22 feet long, 8'8" feet high and 8 feet wide. 7. The steel skid rail has a wall thickness of not less than 1/4 ". 8. Minimum steel thickness for wall and floor construction is 12 gauge carbon steel 9. Each CompTainer is cable lift design and legally transported over public roads by locally available roll -off truck hauling concession. D. CompTroller NEMA 4 Field Controller enclosure containing: 1. A micro- controller with both battery backed data storage and EPROM control software, analog and digital 1/0, and an RS- 422/RS485 serial link. 2. Front panel operator control for the blowers, and each composting vessel 3. Control for motorized dampers (one per composting vessel) 4. Enclosure sized to control 24 composting vessels. 5. GMT will install all low voltage wiring for controller. Does not include low and line voltage wiring and conduit. • Temperature Probes: 1. Forty Two (42) compost temperature averaging probes. 2. Probes are sealed 0.5" nominal diameter stainless steel tube with thermo -well heads. 3. Cable connection are soldered and heat sealed. 4. Temperature sensors have a rated accuracy of +/- 0.4 °C @25 °C or better. Field Controller Firmware: 1. Continuously monitor and record the temperature of the CompTainer. 2. Use a modified PID closed loop control algorithm with automatic integrator gain reset. 3. Automatically and in succession, implement up to three user defined time/ temperatures process goals for each CompTainer. 4. Automatically revert to a special control mode which facilitates heating up the compost mix if temperatures approach lower setpoint limit. VENDOR please note that other components may be necessary to complete a functioning CCS system per manufacturers design specifications. The above major equipment list has been confirmed to the best of the OWNER's ability. I— L-1 FOR YOUR INFORMATION AGREEMENT FOR THE SALE OF COMPOSTING EQUIPMENT • 0 An agreement between the City of Keene, New Hampshire, and the City of Hutchinson, Minnesota, for the purchase of certain equipment outlined in Schedule A, attached hereto and made a part thereof. In consideration for the purchase of said equipment, the City of Hutchinson agrees to pay the City of Keene the gross sum of $3,852. All equipment is accepted by the City of Hutchinson as is, where is, with all faults, and will bear the full cost of the transport, modification, installation and other costs associated with utilizing the equipment at their facility. This transaction has been duly authorized by the legislative bodies of the City of Keene and the City of Hutchinson, and the individuals signing this document have been duly authorized to carry out this transaction. -U Marlin Torgers yor — date City of Hutchin Minnesota -ate a� mat�� qo�fp Gary Plotz, Admi strator date City of Hutchinson, Minnesota , City Manager New Hampshire I(ACAPn'AUsAe of comptainm.cioc Witness date Witness date 04 0 V )21 date Witness date • • SCHEDULE A Equipment List One (1) CompTainer Composting System Unit A. CompTainer 9. Each CompTainer is cable lift design and legally transported over public roads by locally available roll -off truck hauling concession. g, ee ugh an wide. 7. The steel skid rail has a wall thickness of not less than 1/4 ". 8. Minimum steel thickness for wall and floor construction is 12 gauge carbon steel M1 YOUR 1NFORMgrhr I. One (1) CompTainer with a carbon steel structural shell. Insulated to a minimum R -10 on all surfaces. 2. Each CompTainer interior is stainless steel 3. Aeration floor design is constructed using 304 perforated stainless steel with a coated carbon steel support frame. 4. Each CompTainer has a fully gasketed door and loading hatch. 5. Each CompTainer holds a nominal volume of 40 cubic yards and is able to support a load of 55,000 pounds. 6. Nominal dimensions are 22 feet ]on 8'8" f t h; d 8 f VENDOR please note that other components may be necessary to complete a functioning CCS system per manufacturers design specifications. The above major equipment list has been confirmed to the best of the OWNER's ability. i p ' , �, l/,�I 9 n1LN V' v�y,, V / PAGE A8 • STAR TRIBUNE * NATION woman Judy de Torok said. Projects already underway won't be halted, she added, and a few planned projects will continue if needed for health and safety reasons. The freeze will not affect the new Air Mail Center under con- struction at the Minneapolis -SL Paul International Airport at the former site of a Northwest Airlines hangar, said Jim Ahlgren, USPS spokesman in Minneapolis. It's scheduled to be completed this summer. Hpwever, 34 other projects in Minnesota have been put on hold, including planned new buildings in New Brighton, Blaine and the Ehnwood station in St. Louis Park. A major expansion of the Lake Street station in Minneapolis also will be delayed, Ahlgren said. Meanwhile, the universal ser- vice that Americans take for grant- Postal Service freezes construction Financial losses cited; more than 800 planned projects affected by the independent Postal Rate Commission. With rising costs, WASHINGTON, D.C. — The Postal Service is freezing new con- struction and leasing for hundreds of planned projects across the country, saying the agency is fac- ing serious financial losses. Thursday's announcement also was accompanied by a warning from the postal governing board that universal service to every home every day could be in dan- ger without changes to the laws that regulate operation. More than 800 planned pro- jects in all states will be affected by the freeze. Postal o6cWs didn't provide a dollar estimate for the affected work While fast -class mail went up a penny to 34 cents in January, sev- eral increases in other types of mail that had been sought by the agency were rejected or trimmed postal officials now say they face a $2 billion to $3 billion loss this fiscal year. They are planning to apply this summer for another rate increase to take effect next year. After five years in the black, the p ost office had a $199 million loss ast fiscal year. Among the problems cited by the Postal Service (USPS) are wage rate increases that exceed the rate of inflation, escalating fuel costs, changes in the type of mail being processed, a communications marketplace marked by increased competition and forecasts calling for the diversion of some first - class mail to electronic alter- natives. All new construction, new leasing and expansion planned for 2001 is frozen," postal spokes- From rock star Don Henley to TV news- man Walter Gronkite, influential people sought a last favor. Clinton inundated by Ardnn FOR YOUR INFORMOON ed could be in jeopardy unless laws regulating operations are changed, the postal governing board said. "Regrettably, our call for an ad- ditional rate increase, following so soon after the last one, reflects the fact that the 30 -year-old statutory model that governs the Postal Ser- vice is in need of change to pro- tect universal service at affordable rates," board chairman Robert Rider said. Universal service to every ad- dress at uniform and affordable rates has been a requirement since the founding of the nation. For years Congress subsidized the service, but when the current sys- tem was created in the 1970s, the subsidies were phased out, and the post office no longer receives taxpayer money for its operations. — Staff uwUer Susan I- Peter- son contributed to dds report FRID1 National Veggie corn dol to contain unap Add veg . e corn dog: products that anti- biotet twin genetically engineer proved for human cons star Farms com dogs a logg Co., were purchase[ more store and later test Link cram, the environm peace said. The govern little, if any, health risk which was withdrawn In its discovery in Kraft Fo other products last fall. Reagan memorlal of The Bush administn soon to decide to put a i President Ronald Reaga Mall. Reagan signed a 1 memorials until 25 yeas death. Rep. James Hans sored legislation to waive Complaint flied a" Groups pushing to rel paigns are financed filed the Federal Election Corn tomey General John Ash the former senator's can violated election law. At 100,000 potential donon nanced Ashcroft's 1998 pi lion gave to his Senate i tee. Joining Common C plaint were Alliance for L National Voting Rights Ira Ckyhm library fundin Arkansas' highest cow that voters should deci, Rock can use city retreat dowqJ& land for the C Libralpkaivist Nora Har VnR vOUR INFORMATION • • March 15, 2001 RECEIVED MAR 1 6 2001 1 City of Hutchinson Mr. Gary Plotz Hutchinson City Administrator City Center Building 111 Hassan St. S.E. Hutchinson, MN 55350 Dear Mr. Plotz, Please disregard the letter I had sent to you dated February 8 regarding Hutchinson Telephone Company utilizing HCVN — Channel 10 for township connections for our Cable Communications Systems services. Through further research we have learned that townships can grant an Extension Permit to us and that this is the proper channel for authorizing our services to area townships. We are continuing our communications with the Hutchinson area townships with high hopes for future customers of video services. This matter may surface at a City Council meeting and I simply wanted to make you aware of the current status of our situation. I'm sorry for the confusion with the past letter. Please contact me if you have any questions regarding this matter. Thank you. Sincerely, Thomas M. Dahl Manager TMD /mbs f� RESOLUTION NO. 11675 COMPANY B. 682 ENGINEER BATTALION MINNESOTA ARMY NATIONAL GUARD In grateful recognition and appreciation for the assistance given by the soldiers of the 682 Engineer Battalion to the City of Hutchinson with the snow removal efforts during the 2000 /2001 winter season. The City of Hutchinson has benefited greatly from your willingness to help with the work at the snow storage site and from the cooperation of your personnel. Your soldiers are truly assets to the community. Presented by the Mayor, City Council and City Staff of the City of Hutchinson, Minnesota on this 27 day of March, 2001. Marlin Torgerson, Mayor Gary D. Plotz, City Administrator PAGE A8 • STAR TRIBUNE * P �'" N Postal Service freezes construction Financial losses cited; more than 800 planned projects affected Assoclated Press WASHINGTON, D.C. — The Postal Service is freezing new con - struction and leasing for hundreds of planned projects across the country, saying the agency is fac- ing serious financial losses. Thursday's announcement also was accompanied by a warning from the postal governing board that universal service to every home every day could be in dan- ger without changes to the laws that regulate operation. More than Roo planned pro- jects in all states will be affected by the freeze. Postal officials didn't provide a dollar estimate for the affected work. While first -class mail went up a penny to 34 cents in January, sev- eral increases in other types of mail that had been sought by the agency were rejected or trimmed by the independent Postal Rate Commission. With rising costs, postal officials now say they face a $2 billion to $3 billion loss this fiscal year. They are planning to apply this summer for another rate increase to take effect next year. After five years in the black, the post office had a $199 million loss last fiscal year. Among the problems cited by the Postal Service (USPS) are wage rate increases that exceed the rate of inflation, escalating fuel costs, changes in the type of mail being processed, a communications marketplace marked by increased competition and forecasts calling for the diversion of some first - class mail to electronic alter- natives. "All new construction, new leasing and expansion planned for 2001 is frozen," postal spokes- woman Judy de Torok said. Projects already underway won't be halted, she added, and a few planned projects will continue if needed for health and safety reasons. The freeze will not affect the new Air Mail Center under con- struction at the Minneapolis -St. Paul International Airport at the former site of a Northwest Airlines hangar, said Jim Ahlgren, USPS spokesman in Minneapolis. It's scheduled to be completed this summer. Hpwever, 34 other projects in Minnesota have been put on hold, including planned new buildings in New Brighton, Blaine and the Elmwood station in SL Louis Park. A major expansion of the Lake Street station in Minneapolis also will be delayed, Ahlgren said. Meanwhile, the universal ser- vice that Americans take for grant- ed could he in jeopardy unless laws regulating operations are charged, the postal governing board said. Regrettably, our call for an ad- ditional rate increase, following so soon after the last one, reflects the fact that the 30- year-old statutory model that governs the Postal Ser- vice is in need of change to pro- tect universal service at affordable rates," board chairman Robert Rider said. Universal service to every ad- dress at uniform and affordable rates has been a requirement since the founding of the nation. For years Congress subsidized the service, but when the current sys- tem was created in the 1970s, the subsidies were phased out, and the post office no longer receives taxpayer money for its operations. — Suff writer Susan B Peter- son contributed to this report. From rock star Don Henley to TV news- man Walter Cronkite, influential people sought a last favor. Clinton inundated by Ardon National( Veggie corn doggy to contain unapp Add veggie corn dogs I products that anti- biotech tain genetically engineeret proved for human consur star Farms corn dogs, a pt logg Co., were purchased I more store and later tested Link corn, the environmer. peace said. The govemmi Rttle, if any, health risk frc which was withdrawn frorr its discovery in Kraft Food other products last fall. Reagan memorial on I The Bush administrad soon to decide to put a mt President Ronald Reagan Mall. Reagan signed a lat memorials until 25 years death. Rep. James Hanser sored legislation to waive d Complaint filed agalm Groups pushing to refot paigns are financed filed e the Federal Election Comm tomey General John Ashcr the former senator's camp violated election law. At i 100,000 potential donors nanced Ashcroft's 1998 pre, lion gave to his Senate rei tee. Joining Common Cat plaint were Alliance for De National Voting Rights Insti CNAw lbmy funding Arkansas' highest court that voters should decidt Rock can use city recreatio do land for the Clh libr ctivist Nora Ham. the w city officials plan I Ll 0 March 15, 2001 RECEIVED MAR 1 6 2001 1 � City of Hutchinson Mr. Gary Plotz Hutchinson City Administrator j City Center Building 111 Hassan St. S.E. Hutchinson, MN 55350 Dear Mr. Plotz, Please disregard the letter I had sent to you dated February 8 regarding Hutchinson Telephone Company utilizing HCVN — Channel 10 for township connections for our Cable Communications Systems services. Through further research we have learned that townships can grant an Extension Permit to us and that this is the proper channel for authorizing our services to area townships. We are continuing our communications with the Hutchinson area townships with high hopes for future customers of video services. This matter may surface at a City Council meeting and I simply wanted to make you aware of the current status of our situation. I'm sorry for the confusion with the past letter. Please contact me if you have any questions regarding this matter. Thank you. Sin F,ft� Tho mas M. Dahl Manager TMD /mbs 0 0 CITY OF HUTCHINSON MEMO Finance Department March 26, 2001 TO: MAYOR & CITY COUNCIL : KEN MERRILL, FINANCE DIRECTOR CT: WITHDRAWL OF AGENDA ITEM 4 E Because of a scheduling conflict I would request agenda item 4(g) be withdrawn. r1 �J C • Hutchinson City Center 111 Hamu St e l SE HutchhLwL MN 55350 -2522 320 - 587- 5151/Fm 320- 2344240 M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Request for Out -of -State Travel DATE: 27 March, 2001 I was recently asked to attend the 2001 International Transportation Technology Transfer Symposium by the Local Road Research Board (LRRB). As a member of LRRB, its Research Implementation Committee (RIC) and the Minnesota Technology Transfer Committee sponsored by the Federal Highway Administration and the • University of Minnesota, I work on issues related to this conference continuously. The conference is in St. Petersberg, Florida from July 29 through August 2. costs will be paid by the LRRB and the RIC. 0 Printed o recycled paper - M • Ll Hutchinson City Center 111 Hassan Street SE Hutchins n, MN 55350-2522 320 - 587- 5151/Fm 320-234-4240 C Ni y, M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Request for Out -of -State Travel DATE: 27 March, 2001 I was recently asked to attend the 2001 International Transportation Technology Transfer Symposium by the Local Road Research Board (LRRB). As a member of LRRB, its Research Implementation Committee (RIC) and the Minnesota Technology Transfer Committee sponsored by the Federal Highway Administration and the University of Minnesota, I work on issues related to this conference continuously. The conference is in St. Petersberg, Florida from July 29 through August 2. costs will be paid by the LRRB and the RIC. Printed ca recycled paper - 9(C" ) C C J Hutchinson City Center 111 Hassan Slreel SE Hutdih on, MN 55350 -2522 320 - 587- 5151/Fm 320- 2344240 lvi r; M O R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Request for Out -of -State Travel DATE: 27 March, 2001 I was recently asked to attend the 2001 International Transportation Technology Transfer Symposium by the Local Road Research Board (LRRB). As a member of LRRB, its Research Implementation Committee (RIC) and the Minnesota Technology Transfer Committee sponsored by the Federal Highway Administration and the University of Minnesota, I work on issues related to this conference continuously. The • conference is in St. Petersberg, Florida from July 29 through August 2. costs will be paid by the LRRB and the RIC. 40 Primed on recycled paM -