cp07-24-2001 cAGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JULY 24, 2001
Ux ei N Di 31 : I U
2. INVOCATION — Rev. Gerhard Bode, Peace Lutheran Church
.. n. y
(a) REGULAR MEETING OF JULY 10, 2001
(b) MINUTES FROM BID OPENING FOR LETTING NO. 1 PROJECT NO. 01 -01 (SCHOOL
ROAD SW) OF JULY 20, 2001
Action - Motion to approve as presented
(a) REPORTS OF OFFICERS, BOARDS AND
1. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MEETING
MINUTES FROM JUNE 19, 2001
2. PIONEERLAND LIBRARY SYSTEM BOARD MEETING MINUTES FROM MAY
17, 2001
• 3. HUTCHINSON CHARTER COMMISSION MEETING MINUTES FROM JUNE 25,
2001, AND JULY 16, 2001
4. HUTCHINSON PLANNING COMMISSION MINUTES FROM MAY 15, 2001,
MEETING
5. HUTCHINSON PLANNING COMMISSION MINUTES FROM JUNE 19, 2001,
MEETING
6. HUTCHINSON AREA HEALTH CARE BOARD OF DIRECTORS MEETING
MINUTES FROM JUNE 19, 2001
7. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR JUNE 2001
8. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR MAY 2001
9. CITY OF HUTCHINSON FINANCIAL REPORT FOR JUNE 2001
10. CITY OF HUTCHINSON REPORT ON INVESTMENTS FOR JUNE 2001
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11760 —RESOLUTION TO DONATE COMPUTER EQUIPMENT
TO INDEPENDENT SCHOOL DISTRICT 423
2. RESOLUTION NO. 11761 — RESOLUTION ESTABLISHING LOCATIONS FOR
TRAFFIC CONTROL DEVICES (MAHOGANY CT SW & ROBERTS ST SW)
3. RESOLUTION NO. 11769 — RESOLUTION FOR PURCHASE OF COMPUTER HUB
EQUIPMENT
CITY COUNCIL AGENDA — JULY 10, 2001
(c) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF A CONDITIONAL USE PERMIT TO DEVELOP
PARKLAND (PLAYGROUND, VOLLEYBALL COURT, BIKE AND PEDESTRIAN
TRAIL) IN AN AREA THAT IS CURRENTLY UNDEVELOPED, AS REQUESTED
BY THE CITY OF HUTCHINSON, PARKS DEPARTMENT, LOCATED IN THE
AREA OF ONTARIO STREET AND 2 AND 3 AVENUE (ADOPT RESOLUTION
NO. 11764)
2. CONSIDERATION OF A VARIANCE TO REDUCE THE REQUIRED SIDE YARD
SETBACK FROM 6' TO Y AND THE REQUIRED DRIVEWAY SETBACK FROM
5' TO 2' AS REQUESTED BY JASON RUPRECHT, 575 HASSAN STREET SE
(ADOPT RESOLUTION NO. 11765)
3. CONSIDERATION OF A VARIANCE TO PLACE AN ACCESSORY BUILDING ON
THE PROPERTY LINE NEXT TO AN UNIMPROVED ALLEY AS REQUESTED BY
PAUL AND NICHOLE DIETEL, 237 COLLEGE AVENUE NE (ADOPT
RESOLUTION NO. 11766)
4. CONSIDERATION OF A CONDITIONAL USE PERMIT TO PLACE A 6'
PRIVACY FENCE IN THE FRONT YARD 2' FROM THE PROPERTY LINE AS
REQUESTED BY MURIEL FELSKA, 103 ELKS DRIVE (ADOPT RESOLUTION
NO. 11767)
5. CONSIDERATION OF A CONDITIONAL USE PERMIT TO RELOCATE GARY'S
GARAGE TO MCCLURE'S BUILDING WHICH IS ZONED I -1, LOCATED AT 945
5 AVENUE SE, AS REQUESTED BY DICK MCCLURE (ADOPT RESOLUTION
• NO. 11768)
(d) CONSIDERATION OF PUBLIC DANCE PERMIT FOR JOSE PALACIOS FOR AUGUST
4, 2001 AT HUTCHINSON NATIONAL GUARD ARMORY
(e) CONSIDERATION OF THE REAPPOINTMENT OF THOR SKEIE TO THE HRA
BOARD FOR A SECOND TERM
(f) CONSIDERATION OF SHORT -TERM ON -SALE NON - INTOXICATING MALT
LIQUOR LICENSE TO MCLEOD COUNTY AGRICULTURAL ASSOCIATION FOR
MCLEOD COUNTY FAIR
(g) CONSIDERATION OF OUT -OF -STATE TRAVEL FOR RANDY DEVRIES AND
MARION GRAHAM TO ATTEND THE WATER ENVIRONMENT FEDERATION
ANNUAL CONFERENCE IN ATLANTA, GA FROM OCTOBER 13 — 17, 2001
Action — Motion to approve consent agenda
M.111:361 (N I I DE1 S lece!llmmill Old 10.8.1
1 ulul A 1 ► : 1 1 : ►II YY �
(a) PRESENTATION OF 2001 BIOCORP ENVIRONMENTAL AWARD TO CITY OF
HUTCHINSON
(b) "THANK YOU" TO CITY OF HUTCHINSON FROM CITY OF LITCHFIELD FOR
ASSISTANCE IN STORM CLEAN -UP
(c) UPDATE ON TAX AND LOCAL GOVERNMENT AIDS
CITY COUNCIL AGENDA — JULY 10, 2001
7. UNFINISHED BUSINESS
(a) CONSIDERATION OF THE PURCHASE OF A COMBINATION SEWER
MAINTENANCE JETTER/VACUUM TRUCK
(b) CONSIDERATION OF A VARIANCE TO INCREASE THE MAXIMUM CANOPY SIZE
ALLOWANCE AND A 48 SQ FT VARIANCE FROM THE MAXIMUM TOTAL SQ FT
ALLOWED IN A C -4 DISTRICT AS REQUESTED BY MURPHY OIL (WALMART)
WITH STAFF RECOMMENDATION TO REJECT
Action — Motion to reject — Motion to approve
►I DLYWINJO K
(a) CONSIDERATION OF AIRPORT IMPROVEMENT PROGRAM FEDERAL GRANT
Action — Motion to reject — Motion to approve
(b) CONSIDERATION OF ORDINANCE NO. 01 -296 AMENDING SECTION 10.14
RELATING TO THE SIGN REGULATIONS (GAS STATIONS) (WAIVE FIRST
READING AND SET SECOND READING AND ADOPTION FOR AUGUST 14, 2001)
(c) CONSIDERATION OF RESOLUTION NO. 11751 ACCEPTING BID AND AWARDING
CONTRACT FOR LETTING NO. 1 PROJECT NO. 01 -01 (SCHOOL ROAD SW)
ou'1&TODINK \►10181 y
COMMUNICATIONS
10. CLAIMS. APPROPRIATIONS AND CONTRACITAYJ
(a) VERIFIED CLAIMS A
Action — Motion to approve and authorize payment of Verified Claims A from appropriate funds
(b) VERIFIED CLAIMS B
Action — Motion to approve and authorize payment of Verified Claims B from appropriate funds
0
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
is TUESDAY, JULY 10, 2001
Vice President John Mlinar called the meeting to order at 5:30 p.m. Council members Jim
Haugen, Kay Peterson and Duane Hoversten were present. Absent was Mayor Torgerson.
Others present were Gary Plotz, City Administrator, John Rodeberg, Director of
Engineering/Public Works, and City Attorney Richard Schieffer.
2. INVOC ATIO — The Council dispensed with the invocation in the absence of the clergy.
ull�l .
(a) REGULAR MEETING OF JUNE 26, 2001
A correction was made to Page 4 Item 8(e) — date change from July 12 to July 10 for the motion
to set a workshop to review the city financial statements.
The minutes were approved as presented with the date change for the workshop.
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. FIRE DEPARTMENT MONTHLY REPORT FOR JUNE 2001
2. HAHC MAY 2001 FINANCIAL REPORT
3. BUILDING DEPARTMENT MONTHLY REPORT FOR JUNE 2001
4. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD
MINUTES FROM JUNE 7, 20001, MEETING
(b) RESOLUTIONS AND ORDINANCES
1. RE SOLUTION NOVEMB RE
ER 6, 20011 TO FILL MAYORAL
DATE TWO CITY COUNCIL
MEMBER VACANCIES
2 O
MINNESOTA NGAMBLING CONTROL O BOARD PREMISES CONSIDE RMIT FOR VFW
POST 906
3 . RESOLUTION
HUTCHIN ONNUTILITIESRCOMMISSIION IN DESI F
AND
INSTITUTIONS
(c) CONSIDERATION OF ON -SALE NON - INTOXICATING LIQUOR LICENSE FOR
LINDO MEXICO RESTAURANT — Recommend Denial
(d) CONSIDERATION OF SHORT -TERM ON -SALE NON - INTOXICATING LIQUOR
• LICENSE FOR R.C. PROMOTIONS FOR TRACTOR PULL AT FAIRGROUNDS
(e) CONSIDERATION OF TRANSIENT MERCHANT'S LICENSE FOR TAP
ENTERPRISES
3(a)
CITY COUNCIL AGENDA — JULY 10, 2001
(f) CONSIDERATION OF APPROVAL OF CHANGE ORDER NO. 2, LETTING NO. 3,
PROJECT NO. 01 -09
(g) CONSIDERATION OF APPROVAL OF CHANGE ORDER NO. 5, LETTING NO. 1,
PROJECT NO. 00 -01
Item 4(b)3 was pulled from Consent Agenda
Motion by Peterson, second by Hoversten, to approve the consent agenda with the exception
of Item 4(b)3. The motion passed unanimously.
Hoversten asked for further information as far as bank deposits for third parties in regards
to the Utilities. Patrick Spethman, Hutchinson Utilities, made a presentation on the
estimated cost savings of using a bank in Albert Lea as a depository. Forty percent of the
staff time of two Utilities employees is spent processing statements. Spethman proposed
using a third party to do these functions. The Utilities would have quicker access to their
funds and costs would be largely reduced.
Spethman also explained that requests for proposals for these services were sent to several
banks, including local institutions, and four proposals were received. It was also noted that
payments may still be made directly to the Utilities or deposited in the local drop boxes.
Local banks will also still be used for deposits for payments received locally by the Utilities.
Motion by Hoversten, second by Haugen to approve Resolution No. 11759 to designate
depositories of Hutchinson Utlities Commission in commercial banks and institutions.
Motion carried unanimously.
is 1B : :_C 1► -6:OOP.M.-NONE
(a) DISCUSSION OF AUTHORIZATION
HORPURPOSES ZA N OR THE ACQUISITION OF REAL PROPERTY
Attorney Richard Schaeffer updated the Council on the previous eminent domain process that
was approved in conjunction with the power line and substation project to be constructed
along County Road 25. He explained that un
McLeod Coty will be reviewing the City's
requests later this month, but the Utilities needs to continue to move forward because of
construction schedules. Mr. Schaeffer requested that the Council consider be
No.
11756 that includes an additional six parcels in the eminent domain process.
Motion by Peterson, second by Hoversten to approve Resolution No. 11756. Motion carved
unanimously.
1►l91 ► _. . 1 I h
(a) CONSIDERATION OF JOINT RESOLUTION NO. 11757 OF THE CITY OF
HUTCHINSON AND THE TOWNSHIP OF HUTCHINSON AS TO THE ORDERLY
ANNEXATION OF PROPERTY
Julie Wischnack, Director of Planning, Zoning and Building Enforcement, addressed the
Council regarding the proposed final joint resolution to the annexation issues. She explained
that the annexation area includes approximately 100 acres east of the current city limits
• bordered by the Luce Line Trail, Highway 7, and the Highway 22 bypass. There is a five -
year time frame on a future annexation area Hutchinson Township will be considering this
Resolution at their July 12, 2001, meeting. If the Resolution is accepted by the city and
township, it will be forwarded to the State Planning Agency for final approval. This process
3(a)
CITY COUNCIL AGENDA — JULY 10, 2001
• may take one to one and a half months.
Peterson inquired as to whether or not the state would question why the annexation area
skips over several properties. Ms. Wischnack explained that when it gets to the state level,
they assume those types of issues have been addressed and resolved.
Motion by Peterson, second by Haugen, to approve Resolution No. 11757. The motion
passed unanimously.
7. NF,W BUSINESS
(a) CONSIDERATION OF THE REVIEW AND ACCEPTANCE OF 2000 AUDIT
Ken Merrill, Finance Director, introduced Auditor Kyle Meyers of Abdo, Eick and Meyers,
who reviewed the 2000 audit results and report with the Council. Mr. Meyers presented and
explained the various financial statements included in the document to the Council. The
various City funds, revenues and expenditures for the year were summarized.
Motion by Haugen, second by Hoversten, to accept 2000 audit. The motion carried
unanimously.
(b) CONSIDERATION OF FUNDING REQUEST FOR MCLEOD ALLIANCE FOR
VICTIMS OF DOMESTIC VIOLENCE, INC.
Mr. Plotz explained that the City has done research on these types of fund requests. The City
can contribute to certain types of event - related activities, such as Music in the Park. The
League of Minnesota Cities has advised cities not to make contributions to non -event
• activities except in certain situations allowed by law. Requests similar to that of the Alliance
are normally held until later in the year when the City has more information regarding the
budget process.
Mr. Schieffer stated that he will research state statute regarding this matter and report back
to the Council.
Motion by Peterson, second by Haugen, to defer request of funding for McLeod Alliance for
Victims of Domestic Violence, Inc. until more research can be done. The motion carried
unanimously.
(c) CONSIDERATION OF REORGANIZATION PROPOSAL FOR PARK AND RESOURCE
RECOVERY DEPARTMENT
Dolf Moon, PRCE Director, explained that followin& the resignation of John Arlt, PRCE
Coordinator, the department has an opportunity to review the staffing alignment of the Park
and Recreation Dept. He requested that the Council consider transferring a current employee
into the Parks Resource Management position, allow for an internal departmental postmp for
up to two Lead Maintenance Operator positions, and advertising publicly for the positrons
of full -time Maintenance Operator and Resource Recovery Coordinator.
Mlinar inquired as to how the funds balance out with the changes. Mr. Moon explained that
sound decisions have been made as far as the reorganization is concerned and the costs are
similar or slightly less.
Motion by Haugen, second by Hoverten, to approve reorganization of Park and Resource
• Recovery Department. Motion carried unanimously.
(d) TUESDAY, AUGUST 14 001E OR THE REVIEW OF STORE TORE LOCATION
3(a)
CITY COUNCIL AGENDA — JULY 10, 2001
• ALTERNATIVES
Motion by Hoversten, second by Peterson, to schedule a council workshop for 4:00 p.m. on
August 14, 2001, at City Center to review liquor store location alternatives. Motion carried
unanimously.
(a) COMMUNICATIONS
Change Order No. 4 Letting No.
Mr. Rodeberg explained that this order is for Rolling Meadows improvement project. The
change order includes adjustments necessary for the final payment and is an auditing
requirement.
Motion by Peterson, second by Haugen to approve. Motion carried unanimously.
Kay Peterson — Ms. Peterson informed the group that on July 24, 2001 the Hutchinson Area
Foundation and the Hutchinson Public Library will have a ribbon cutting ceremony at 3:30 p.m.
for the dedication of the new automatic doors for the Library.
John Rodeberg — Mr. Rodeberg explained that there have been problems with the Crow River
dam stemming from the flooding this spring. Gates were damaged during the flooding and
haven't been able to be repaired or completely shut. Now that the water has receded, both gates
have been repaired and closed. Discussion has been brought forward in regards to modifying
the dam as discussed with the Dept. of Natural Resources. The Council encouraged further
discussion with the DNR.
i On Wednesday, July 18, 2001, there will be a meeting at City Center from Noon to 2:00 p.m.
regarding the comprehensive plan update relating to transportation issues. Also on Wednesday
July 18, there will bean open house for the Southwest Ring Road proposal from 4:30- 7:00pm
at HATS. Public opinion will be accepted as far as the route is concerned. The public is
encouraged to attend. A formal presentation will be held at the beginning of the open house.
Mr. Mlinar asked about other cities implementing watering bans. Mr. Rodeberg explained that
at this time Hutchinson has no problems. Mr. Mlinar also asked that if citizens have sodded their
yards, would there be an exception to the watering ban. Mr. Rodeberg stated that typically there
are not exceptions. Mr. Rodeberg also gave tips as to how to conserve water — avoid watering
between 11:00 a.m. and 6:00 p.m. and water about 1 inch per week.
9. CLA APPROPRIATIONS AND CONTRACT YMZM
(a) VERIFIED CLAIMS A
Motion by Mlinar, second by Haugen, to approve and authorize payment of Verified Claims A
from appropriate funds. The motion carried unanimously.
(b) VERIFIED CLAIMS B
There were no Verified Claims B to approve.
A member from the audience inquired about a liquor license for Lindo Mexico restaurant. Mr.
Mlinar explained that the police department conducts a background check and that they had
recommended denial. He referred the individual to the police department for further information.
10. ADO N
3(a)
11
0
•
CITY COUNCIL AGENDA — JULY 10, 2001
With no further business to discuss, the meeting adjourned at 6:15 p.m.
61
3(a)
• MINUTES
BID OPENING
LETTING NO. 11PROJECT NO. 01 -01
JULY 20, 2001
Present: Ken Merrill, Finance Director, John Rodeberg, Director of
Engineering/Public Works, and Melissa Starke, recorder.
Ken Merrill, Finance Director called the bid opening to order at 10:04 a.m.
Mr. Merrill, dispensed with the reading of Publication No. 6615, Advertisement for Bids,
Letting No. 1, Project No. 01 -01, S.A.P. 133 - 117 -11. Mr. Merrill noted that the City
Council reserves the right to reject all bids and to waive any informalities and
irregularities as signed by Gary D. Plotz. The following bids were opened and read:
Duininck Bros Inc
Prinsburg, Minnesota Bid Amount $197.884.63
Wm Mueller & Sons Inc
Hamburg, Minnesota Bid Amount $177.435.25
The bids were referred to staff for review and a recommendation.
The bid opening adjourned at 10:08 a.m.
Marlin Torgerson, Mayor
ATTEST:
Gary D. Plotz, City Administrator
0
3(b)
ti
HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY
REGULAR BOARD MEETING
June 19, 2001
MINUTES
1. CALL TO ORDER: 12:00 NOON - CITY CENTER CONFERENCE ROOM
Chairman Joel Kraft called the meeting to order. Members present: Duane Hoversten,
and Thor Skeie. Members absent: Debbie Goranowski and John Portz. Staff present:
Jean Ward, Mary Chelin, and Judy Flemming.
2. CONSIDERATION OF BOARD MEETING MINUTES OF May 15, 2001
Thor Skeie moved to approve. Duane Hoversten seconded and the motion carried.
3. CONSIDERATION OF STATUS OF ACCOUNTS FOR HRA GENERAL FUND
AND PARK TOWERS PROJECT OPERATING FUNDS
Duane Hoversten moved to approve. Thor Skeie seconded and the motion carried.
4. PARK TOWERS
• Jean Ward reported that there is 100% occupancy.
• Jean Ward reported that the elevator repair is completed and that there were no
environmental issues pertaining to the oil leakage.
is • A consideration of purchase of a computer for the Park Towers office was
presented. Thor Skeie moved to approve. Duane Hoversten abstained. Joel Kraft
seconded and the motion carried.
HHPOP
Judy Fleming gave an update on the HHPOP.
6. HOME RENTAL REHAB
• The Board was presented a consideration of approving Resolution #01 -12, the
MHFA 2001 Contract with the HRA for administration of the program. Duane
Hoversten moved to approve. Thor Skeie seconded and the motion carried.
• A consideration of approving Resolution 401 -13 for submission of the Jefferson
St. Apartments was presented for approval. Thor Skeie moved to approve. Duane
Hoversten seconded and the motion carried.
• A consideration of approving a 2001 Hutchinson HRA Cost Allocation Plan for
the HOME Rental Rehab Program was presented for approval. Duane Hoversten
moved to approve. Thor Skeie seconded and the motion carried.
MAXFIELD STUDY
Jean Ward reported that a donation of $2,500 towards the study cost was received
from the SW MN Foundation.
• 8. SAC /WAC FEES
Bill Gilk, developer of Island View Heights, presented his issues with the new
SAC/WAC fees of the City. No action was taken.
4 (a)1
9. CONSIDERATION OF RESOLUTION 1 -11
The Board was presented a consideration of support of the H.R. 951, Housing Credit
and Bond Modernization Fairness Act. Thor Skeie moved to approve. Duane
Hoversten seconded and the motion carried.
10. 2001 HRA AUDIT
HRA Auditor, Mark Babcock, from Babcock, Langbein & Co, presented the 2000
HRA Audit. Clarifications regarding write off of prior year expenses was requested.
11. ADJOURMENT
There being no other business Chairman Joel Kraft declared the meeting adjourned.
Recorded by Jean Ward, Executive Director
Debbie Goranowski, Secretary/Treasurer
is
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2
4 (a)1
IV.
• The May 17, 2001 meeting of the Pioneerland Library System Board at the Willmar Public
Library meeting room was called to order at 7:30 p.m. by Chair Robin deCathelineau. A quorum
Is present. At Clouse added V.A.B. Monthly bills - April, to the agenda. Ronan Rolland will report
for the personnel committee. Jeanette Buchanan motioned to accept the agenda as
amended. Second by Al Clouse. Carried.
At Clouse motioned to accept the April 19, 2001 minutes. Second by Harlan Madsen.
Carried.
Al Clouse presents for the Finance Committee.
1) John Houlahan gave a presentation reviewing the line items on the R & E report. If we want
more information, check with John or the Finance Committee. 2) 2001/2002 budgets. This is for
information and the 2002 numbers are preliminary. 3) Al Clouse motioned to accept the April
2001 R & E report. Second by Bob Fleegel. Carried. 4) 2000 Audit which was distributed in
March. At Clouse motioned to accept the audit. Second by Amy Wilde. Carried. 5) Direct
Deposit. Many employees are interested in direct deposit. Fees would be similar to our current
costs. Al Clouse motioned to implement direct deposit for the employees. Second by
James Karels. Carried. 6) The Mardag Grant. Al Clouse motioned to approve the
Resolution form for the Mardag Grant. Second by Ramona Berg -Perry. Carried. 7) Al
Clouse motioned to send the delivery Resolution. Second by Bob Fleegel. Carried. 8) Al
Clouse motioned to accept the monthly bills. Second by Harlan Madsen. Carried.
Ronan Rolland presented for the Personnel Committee.
1) Ronan Rolland motioned to accept employment of Sunder Sims at 12 -1 Step-Interval
for the Maynard library. Second by Marleen Canfield. Carried. 2) Ronan Rolland
motioned to accept revisions to policy #'s 2614 & new policy 2615 as mailed In April.
Second by Marleen Canfield. Carried. These policies are regarding library dosing and
• inclement weather emergencies. 3) There was no increase to our Life Insurance Policy. Ronan
Rolland motioned to stay with and accept the Insurance policy with our current carrier.
Second by John Baker. Carried. 4) Our current Health Insurance policy is no longer available
and there is some concern that Affiliated Med. Centers not be dis-enfranchised by Health
Partners who we must switch to with our current server. Other bids came in with extremely high
increases for the same services. The new plan is with Health Partners and has significant out of
network coverage for those who don't want to or cannot go to a Health Partners clinic. Ronan
Rolland motioned to go with the Personnel Committee recommended plan
(Health Partners). Second by John Baker. Carried. Harlan Madsen recommends that PLS
keep pushing Affiliated and HealthPartners to get together. 5) Benefits Policy. Ronan Rolland
motioned to accept revised policies 1101 and 1201. Second by At Clouse. Carried. These
regard vacation and sick leave eligibility.
Robin deCathelineau presented for the combined Ad Hoc Committees.
We now have a complete organization chart and recommendations. Bob Fleegel motioned to
accept the organization chart as Is. Second by Harlan Madsen. Carried. Ramona Berg -
Perry motioned to accept the recommendations from both Ad Hoc 1 and 2. Second by At
Clouse. Carried.
The minutes of the Executive Committee and the Strategic Plan Committee are enclosed in the
packet. There is no action required.
Old Business.
Sammie needs a staff member to be on the Sammie governing board. Cindy Hendrickx has
volunteered. Gary Johnson motioned to accept Cindy Hendrickx to represent PLS on the
Sammie board. Second by Jack Johnson. Carried.
40 Sue Hilgert presented for the Staff Advisory Committee.
4(a)2
They are working on a process for claiming unretumed materials. Nancy Grussing volunteered
• to help with the policy for Pioneeriand on this. She also suggested that board members contact
their city /county attorneys on this.
John Houlahan presented the Director's Report.
He has been on library visits to hear concerns of librarians. One is that small libraries would like
to be more involved but lack timelresources. They will be paid $35 for each meeting they attend
for the Staff Advisory Committee. (This will go to the library to pay for someone to fill their time
slot). There is consideration of having an election based to size of library to be on the Advisory
Committee. This will be tested for the next year. The director also mentioned fines and setting
up a PLS home page. The personnel consultant firm is currently doing a lot of detail work. They
have worked on job descriptions and a point system. They will meet with the Personnel
Committee on May 29 and the full board in July. The Head librarians will be meeting 3 times per
year and possibly have some sort of retreat also so they get to work together more.
Other
PLS received a Thank You from Ellie Blumhoefer. Ivey mentioned that the Madison library
addition is gang well.
Al Clouse motioned to adjourn. Second by Amy Wilde. The meeting was adjourned at
8:55
Stacey Schuette
Secretary
0
4(a)2
Hutchinson Charter Commission Meeting Minutes
.
June 25, 2001
Members Present: Chuck Carlson, Chair, Jean Peterson, Linda Remucal, Don Glas, Steve
Auger, Walt Clay, Phil Graves, Mike Cannon, Ron McGraw, and Virgil Voigt
Members Absent: Carl Bretzke and Roger Peterson
Others Present: Gary Plotz, City Administrator; Dick Schieffer, City Attorney; Ken Merrill,
Finance Director; Brenda Ewing, Recorder; and Melissa Starke, observer
Chair Carlson called the meeting to order at 4:10 p.m.
Move by Clay, second by Auger to approve the minutes as presented. Motion passed
unanimously.
Attorney Schieffer presented a draft update to the Charter and suggested that the Commission
take the draft under consideration for discussion at the next meeting.
Mr. Graves commented on the Charter language and how the City, HAHC and Hutchinson
Utilities are currently operating and how this compares to the charter language. He proposed that
the current operations be documented and then cross - referenced with state law /statutes for
accuracy and what practices are required by law. It was proposed that a sub - committee of Mr.
Graves, Gary Plotz, City Administrator and legal counsel meet separately to discuss this issue
and to make recommendations to the full commission. Mr. Graves will act as the HAHC
representative to this group and not as a member of the Charter Commission during these
discussion.
Mr. Schieffer commented that this is an acceptable committee make -up and would not violate
any open meeting laws.
It was the consensus of the Commission to direct the committee of Mr. Graves, Mr. Plotz, and
legal counsel to diagram how the City is currently operating and to report back to the
commission with their findings. There was also discussion regarding the Hutchinson Utilities
operation and how it relates to the Charter. The commission discussed the appropriateness of
inviting the Utilities Commission representatives and the City Council representatives to a
meeting to discuss issues relevant to each group.
It was reiterated that the Mayor has requested that the Charter review process be completed by
August 2001.
Chair Carlson asked for volunteers to serve on a sub - committee to meet with representatives of
the Hutchinson Utilities Commission. Chair Carlson asked Mr. McGraw and Mr. Voigt to serve
. on the committee. Mr. Auger also volunteered to serve. The three were directed to meet with
representative of the Utilities Commission and to discuss the Charter and how it relates to the
Utilities Operation.
4(a)3
Charter Commission Meeting Minutes — June 25, 2001
• Mr. Schieffer noted that these meetings are required to be public and be on the City calendar for
posting. The sub - committee will notify City Staff of meeting dates, times and locations.
The Commission set the next meeting for Monday, July 16, 2001, 4:00 p.m. at City Center.
The Commission resumed their review of the Charter with Chapter 7, Taxation and Finance.
CHAPTER 7
7.01 - Mr. Clay inquired how often the City solicits bids for audit services. Mr. Plotz noted this
was last reviewed approximately 5 years ago. Mr. Plotz stated that local firms are eligible to
submit a proposal for audit services.
Ken Merrill, Finance Director, joined the meeting at 4:40 p.m.
The Commission discussed the timing of the submission of the Hutchinson Area Health Care
(HAHC) and Hutchinson Utilities budgets to the City Council for review. It is not the
understanding that the City Council "approves" these budgets. It is perceived as more of an
"awareness issue" for the City Council. The City has deadlines for budget approval that are tied
to the taxation requirements.
Mr. Plotz suggested that the Utilities be required to submit a budget to the City Council for
review by a certain date on an annual basis. This relates to the financial transfers from the
Utilities to the City.
Mr. Clay inquired if there is a formula in place to determine the amount of the transfer. Mr.
Plotz responded that other municipalities do this, but the City does not have a designated formula
in place at this time. This issue has been considered by the Council, but no decision has been
made to date on how to determine the transfer amount.
Mr. Clay inquired if this could be an issue the Charter subcommittee could approach with the
Utilities' representatives. It was also discussed if this is an appropriate issue to be included in a
charter document. Mr. Plotz noted that it is addressed in a number of City charters of which he
is aware.
It was questioned if the City would be liable in the event something catastrophic would happen
to the Utilities. Mr. Schieffer answered that they would not as the City owns the utility. There
was discussion as to what would happen if another electric utility would seek to do business in
the City and would request franchises.
7.05 - It was discussed if the Capital Improvements Plan (CIP) should be submitted to the
Council prior to the June 1 deadline that is noted. Mr. Merrill updated the Commission on the
City efforts to have the revised CIP in place and submitted by June 1. The City is currently not
meeting this deadline.
0 The Commission unanimously voted to retain the June 1 deadline in the Charter language.
4(a)3
Charter Commission Meeting Minutes — June 25, 2001
7.06 - Mr. Plotz noted that the budget is not adopted until December per the Truth -in- Taxation
legislation. The hearings are held in early December and the budget is not adopted until after the
meetings are held.
Mr. Merrill noted also that the City has to set a preliminary tax levy and have a preliminary
budget in place by September. This amount cannot be increased. In November, tax information
is published per the levy amounts set in September. The Truth -in- Taxation hearing then must be
held and the budget has to be adopted afterward at a separate meeting, and this brings the
completion of the process to mid to late December.
This time frame can be changed by the State. Mr. Graves inquired if the Charter language can be
amended to take this situation into account. Mr. Schieffer also commented that the City could
consider stating a date on which the budget process must begin but leave the final approval date
deadline open ended to take into account budget deadline changes by the State.
Section 7.07 - This language is very strict in regards to expenditures. Mr. Plotz will propose
amended language to address this issue.
Mr. Graves exited the meeting at 5:00 p.m.
Section 7.09 - It is unclear if emergency debt certificates are authorized under state law for cities.
Mr. Merrill noted that there are other methods for cities to deal with emergency financial
situations that do not require voter approval. Mr. Schieffer also stated that tax anticipation
certificates are a method and are used by other Cities. This is a very secure form of financing
and short-term in nature. The Commission should decide if this is an issue that should be left in
the charter. It was decided to leave the language at this time and legal counsel will research if
this is legally appropriate.
7.10 - It was discussed how the State mandates what types of investments can be made and the
City also has guidelines for investments.
7.11 - Mr. Merrill explained to the Commission what equipment certificates are and that they are
generally used for the purchase of items such as a fire truck. The certificates must be paid back
within a five -year period. The certificates can be purchased publicly or sold privately. The title
for the equipment is retained by the City if the certificates are used.
Mr. Schieffer questioned if the language in section 7.11 prohibits the City from using equipment
certificates or tax anticipation certificates. Mr. Clay inquired if the term "current expenses"
should be further clarified in the Charter language or in a City policy so that the current
interpretation is maintained for future use. Mr. Schieffer commented that a clarification
probably does not belong in the charter due to its length. Mr. Clay proposed that a City policy
address this issue and clarify the definition.
CHAPTER 8 — No changes recommended.
is CHAPTER 9 — No changes recommended.
4(a)3
Charter Commission Meeting Minutes — June 25, 2001
CHAPTER 10
• 10.01 - Mr. Schieffer addressed the issue of obtaining a franchise for a simple, short -term use of
City property. Examples of this would be summer sidewalk cafes. It is the opinion of many that
the process to obtain a franchise or approval for these uses is too cumbersome. He suggested
that the language be changed to deal with the very simple uses easier.
Mr. Plotz added that the City Council has discussed these types of simple uses and agree that the
language should be "lightened up" for these uses. Staff and legal counsel can review this section
and propose revised language for the Commission to review.
Mr. Clay proposed that the City create simple use guidelines and consider dealing with these
requests on a permit issuance basis.
It was clarified by legal counsel that Hutchinson Utilities does not need a franchise to operate as
the City is not required to grant itself a franchise. The language allows a private or other utility
provider, such as electric, to seek a franchise from the City to operate in the City limits. There
was discussion as to how electric deregulation could affect franchises.
10.03 - This section speaks to the City adopting any "rates, fares or prices to be charged by a
public utility". It was questioned if the City has the authority to set rates for public utilities such
as a telephone company or cable TV company. Mr. Schieffer clarified that this sentence means
that " if' the City were in the business to set rates, they could. Since they do not, this sentence
may be left as it reads.
10.04 - This section language specifically states that the City may set rates if they legally may do
so by law. Mr. Schieffer will review this section to determine what the law allows in regards to
the City actually setting rates for local utilities.
Mr. Carlson informed the Commission that he received a telephone message from Mr. Steve
Cook inquiring about submitting charter questions to the Commission. Mr. Carlson responded to
Mr. Cook also by telephone message and asked Mr. Cook to present any questions or issues he
has to the Commission in writing. Mr. Clay asked that Mr. Carlson respond to Mr. Cook's
request in writing.
Motion by Auger, second by Peterson to adjourn the meeting at 5:40 p.m. The Commission will
resume its review of the Charter at the meeting scheduled for Monday, July 16.
•
4 (a) 3
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, May 15, 2001
• 1. CALL TO ORDER 5:31 P.M.
The meeting was called to order by Chairman Arndt at 5:30 p.m. with the following members present: Jason
Olson, Jim Haugen, Dean Kirchoff, Lynn Otteson, and Jeff Jones. Also present: Julie Wischnack, AICP,
Director of Planning /Building /Zoning; Heather Bieniek, Planning Coordinator, and Dick Schieffer, City
Attorney.
Member absent: Brandon Fraser
CONSENT AGENDA
Mr. Jones moved to approve the minutes for the April 17, 2001 meeting as submitted. Mr. Haugen
seconded the motion. Motion carried.
3. PUBLIC HEARINGS
a.) CONSIDERATION OF A CONDITIONAL USE PERMIT TO PUT UP A U PRIVACY FENCE AS
REQUESTED BY EDOUARD VERDON AND MARTINE FORTIN IN THE FRONT YARD,
LOCATED AT 715 SHILOH ST. NW.
Chairman Arndt opened the hearing as published in the Hutchinson Leader on Tuesday, May 3, 2001.
Ms. Bieniek presented the request and stated that the applicants changed their request from the original
plans. She stated that staff recommended approval with the condition the owners would have to set
• the fence back at least 5 feet from the property line.
Mr. Kirchoff moved to close the public hearing. Mr. Olsen seconded the motion. The motion to close
the hearing carried unanimously.
Mr. Kirchoff moved to approve the conditional use permit with the following conditions:
1.) If for any reason utilities need to be installed on the property and the fence would have to be taken
down, replacement would be at the owners expense.
2.) The fence would be installed at least 5 feet from the property line and no higher than 6 feet.
3.) The finished side of the fence must face the exterior lot lines.
Ms. Otteson seconded the motion. Motion to approve carried unanimously.
b.) CONSIDERATION OF A VARIANCE TO HAVE MORE THAN ONE ACCESSORY BUILIDING IN A R -1
DISTRICT AS REQUESTED BY DWAYNE ANDERSEN, LOCATED AT 1455 SOUTH GRADE RD.
Chairman Arndt opened the hearing as published in the Hutchinson Leader on Tuesday, May 3, 2001.
Ms. Bieniek presented the request and stated that staff recommended approval with conditions because
of the unique history of the lot.
Mr. Haugen moved to close the public hearing. Mr. Jones seconded the motion. Motion to close the
hearing carried unanimously.
Mr. Haugen moved to approve the variance because of the unique characteristic of the land, with the
following conditions:
1.) The owner would use new materials to make the building look more aesthetically pleasing
• 2.) The building may not be pole constructed.
Mr. Jones seconded the motion. Motion to approve carried unanimously.
c.) CONSIDERATION OF A CONDITIONAL USE PERMIT TO CONSTRUCT A 50'X80' POLE BUILDING
AS REQUESTED BY CARLIE KARG, LOCATED AT 546 2ND AVE SE.
Chairman Arndt opened the hearing as published in the Hutchinson Leader on Tuesday, May 3, 2001.
4(a)4
Minutes
Planning Commission — May 15, 2001
Page 2
• Ms. Wischnack explained the request and stated that at the previous public hearing held for this permit
the commission stated that a fence should be installed to have a barrier between the residential and the
commercial properties. She stated that staff recommended approval with conditions.
Kathy Rutski, 216 Huron St., stated that she was concemed about the fence and she wanted to make
sure that it was one of the conditions on the permit.
Mr. Kirchoff moved to close the public hearing. Mr. Jones seconded the motion. The motion to close
the hearing carried unanimously.
Mr. Kirchoff made the motion to approve the conditional use permit with the following conditions:
1.) The permit is valid for 6 months. If a building permit has not been requested within that period, the
applicant must request an extension prior to expiration.
2.) The building must be constructed as proposed on the site plan. Additionally, grading must also be
constructed as proposed
3.) The parking areas for the buildings must be paved prior to receiving a certificate of occupancy for
the buildings.
4.) No outside storage is allowed.
5.) Building plans must be signed by a structural engineer.
6.) A fence must be constructed on the south side of property as decided by the applicant and the
adjacent property owner and constructed prior to receiving a certificate of occupancy.
7.) A locked dumpster must be provided prior to occupancy of the building.
Mr. Haugen seconded the motion. Motion to approve carried unanimously.
d.) CONSIDERATION OF A VARIANCE TO REDUCE THE REQUIRED SIDE YARD SETBACK FROM 6'
TO 2' FOR THE CONSTRUCTION OF A GARAGE ADDITION AS REQUESTED BY BRUCE SCHULTZ,
LOCATED AT 545 MAIN ST S.
• Chairman Amdt opened the hearing as published in the Hutchinson Leader on Tuesday, May 3, 2001.
Ms. Otteson stated that she was going to abstain from discussion and voting.
Ms. Wischnack described the request and stated that it was a difficult decision for staff to make, but did
recommend denial because of the lack of hardship.
Mr. Arndt asked why the utilities were set out so far. Ms. Wischnack replied that they couldn't obtain
easements. This property is in an older part of town and easements were never taken into consideration
at that time.
Mr. Jones asked if the garage was currently located three feet from the property line instead of two
would the addition be acceptable. Ms. Wischnack relied that it would not unless he would go through
a conditional use process instead of a variance and the garage was replaced.
Mr. Schultz, property owner, stated there are no other areas he could build a garage this size on his
property without taking out some trees. He also stated that he wanted to keep the same look as the
house and the current garage.
Mr. Amdt asked how close he would be to the oak tree next to his garage. Mr. Schultz replied there was
a retaining wall and he would not damage the tree.
June Wick, 535 Main St. S., stated that she has a small lot and that the garage addition would limit what
she could do with her property.
Mr. Haugen stated that an 8' x 12' addition is a decent size. He asked if Mr. Schultz would be able to
cut back a couple feet and make it a standard size. Mr. Schultz replied that he is a handyman, he has
a table saw, a boat, vehicles, gardening supplies and misc. items, he would like the 8' x 12'.
Mr. Haugen moved to close the hearing. Mr. Olsen seconded the motion. The motion to close the
hearing carried unanimously. 4(a)4
Minutes
Planning Commission — May 15, 2001
Page 3
• Mr. Kirchoff moved to deny the variance based on the lack of hardship. Mr. Olsen seconded the motion.
Motion carried 3 -2 (Mr. Arndt and Mr. Haugen) and 1 (Ms. Otteson) abstaining.
e.) CONSIDERATION OF A CONDITIONAL USE PERMIT TO REPLACE AN EXISTING GARAGE WITH
A GARAGE EXCEEDING 1000 SQ FT., AS REQUESTED BY CRAIG GILL, LOCATED AT 405
HURON ST. SE.
Chairman Arndt opened the hearing as published in the Hutchinson Leader on Tuesday, May 3, 2001.
Ms. Bieniek explained the request and stated that staff recommended approval with conditions.
Craig Gill, property owner, stated that he agrees with the conditions recommended by staff. He had one
question about the definition of outside storage, he has 6 vehicles and there will probably be vehicles
outside on his driveway.
Mr. Jones asked how big his existing garage was. Mr. Gill replied that it was a stall and a half.
There was general discussion about the definition of outdoor storage. General agreement that if the
vehicles were operable and in use, it was not storage, that would be parking instead.
Mr. Haugen moved to close the public hearing. Mr. Kirchoff seconded the motion. The motion to close
the hearing carried unanimously.
Mr. Haugen moved to approve the conditional use permit with the following conditions:
1.) If any utilities would need to be removed it would be at the owners expense.
2.) No outdoor storage is allowed on the property after the garage is built.
3.) The height of the detached garage may not exceed 16 feet.
• 4.) Neighboring properties may not be impacted by run -off from this structure.
5.) All setback requirements must be maintained.
Mr. Kirchoff seconded the motion. Motion to approve carried unanimously.
f.) CONSIDERATION OF A CONDITIONAL USE PERMIT TO APPROVE A PROPOSED SITE ENTRANCE
AND SECURITY BUILDING CONSTRUCTION (which involves grading in the 100 year flood plain) AS
REQUESTED BY 3M COMPANY, 905 ADAMS ST. SE.
Chairman Arndt opened the hearing as published in the Hutchinson Leader on Tuesday, May 3, 2001.
Ms. Wischnack explained the request and stated there would be a major site entrance renovation and
the reason for the permit is because the construction would be impacting the flood zone. She also
stated that 3M would need a permit from the DNR for impacting waters.
Deanna Necas, 542 Monroe St., expressed her concerns via phone on May 15, 2001. Ms. Necas is
concemed about her property value dropping, the safety of children, and all the extra traffic on 5'" Ave
NW.
Ms. Otteson asked Mr. Arndt what they do with the children when they drop them off of the bus. Mr.
Amdt replied they watch the traffic, when the traffic is all stopped they will let the kids out. By law traffic
has to stop for the bus.
Joy Schmidt, 321 Eerie St., stated that she agrees with the lady that called in. Ms. Schmidt commented
that it is difficult for pedestrians in general to cross 5' Ave, she would like to see crosswalks, a stop light
or a stop sign put in.
• Craig Gill, 405 Huron, commented that there are always kids biking in the middle of the road. He stated
that there should be something we can do to inform the kids and drivers about safety issues. Ms.
Wischnack commented that a neighborhood meeting could be held to discuss safety issues and who
has the right of way on the streets.
4(a)4
Minutes
Planning Commission - May 15, 2001
Page 4
Darren Schwankl, TKDA, stated that they are anticipating the bypass will help eliminate some of the
• traffic.
Al Brown, 447 Huron, stated that the traffic is uncontrollable, people drive by going at least 50 miles an
hour along 5'" Ave.
Ms. Otteson was familiar with property values decreasing and stated that with all the other improvements
(park, bridge) the new entrance should not effect the property values around the area.
Mr. Jones asked if it was possible to add additional stop signs to the conditional use permit. Ms.
Wischnack stated that she would check into it.
Mr. Kirchoff moved to close the public hearing. Mr. Haugen seconded it. The motion to close the
hearing carried unanimously.
Mr. Kirchoff moved to approve the conditional use permit with the following conditions:
1.) Major silt control and other approved protected waters silt prevention methods must be used
throughout the construction process. Removal may only be conducted when the site and its
vegetation have been restored.
2.) A protected waters permit must be acquired.
3.) The applicants must provide landscaping as provided in the plans dated 4- 10 -01, to meet the
screening requirements set forth in Section 10.01.
4.) After construction has been completed, the applicants must supply an as -built certification of the
building's lowest level. (Section 8.18.5, subd 4)
5.) Approval of this permit to alter the 100 year flood plain does not guarantee that the new building will
never flood. The permit merely allows alteration and movement of materials within the 100 year
flood plain.
• 6.) Any movement of utilities are at the property owner's expense.
Mr. Haugen seconded the motion. Motion to approve carried unanimously.
Ms. Wischnack stated that she would check with the City Engineer about the stop signs and lights and
other safety issues.
g.) CONSIDERATION OF A VARIANCE TO INCREASE THE MAXIMUM CANOPY SIZE ALLOWANCE
AND A 48 SQ. FT. VARIANCE FROM THE MAXIMUM TOTAL SQ, FT ALLOWED IN A C-4 DISTRICT
AS REQUESTED BY MURPHY OIL (Wal -mart).
Chairman Arndt opened the hearing as published in the Hutchinson Leader on Tuesday, May 3, 2001.
Ms. Wischnack described the request and stated that staff recommended denial because the applicant
does not meet the hardship criteria. They have an alternative to place some signage on Walmart's
freestanding sign and the fact that the applicants have a smaller than average building does not
constitute a reason to grant a variance.
Dan Weese, CEI Engineering, stated that they were not having a convenience store but only a small
kiosk. This type of building is unique to the community, his opinion is that the proposed signage is
attractive and blends in with the building.
Mr. Jones commented that the kiosk's are new and this is the way businesses are going. Mr. Weese
commented that some places do not even have a kiosk.
Glenn Wright, Murphy USA, commented that they are not interested in the pylon signs, their focus is on
the gas and the kiosk.
• General discussion about canopy signage and building signage.
Mr. Schieffer stated that with a variance, you need a hardship based on the unusual size, shape, or
topography of the land not the size of structure, which could be changed at the owner's discretion. The
planning board can amend the sign ordinance but not issue the variance. 4(a)4
Minutes
Planning Commission — May 15, 2001
Page 5
. Mr. Jones asked Mr. Wright what their time frame was on building. Mr. Wright replied that they are close
to pulling the building permit and after that probably about 50 days start to finish.
Mr. Schieffer stated that Murphy USA could put up the allowed signage so they can open their store and
than later if the code is changed they can change their signs. Mr. Jones asked the applicant if that would
be ok if they did not grant the variance and the City went through and reviewed the sign ordinance. Mr.
Wright replied they would like to have everything done right of way, if they have to make specialty signs
it is an additional cost on their part and he was unsure of how much.
Mr. Jones moved to close the public hearing. Ms. Otteson seconded the motion. The motion to close
the hearing carried unanimously.
Mr. Jones moved to approve the variance with the proposal that Murphy USA presented and with the
condition the code be reviewed. He also stated that the hardship would be, Murphy USA has a small
building and because of that the code treats them unfair.
There was no second to the motion, motion died.
Mr. Olsen moved to deny the variance because of staff recommendations and Mr. Schieffer's comments.
Mr. Haugen seconded the motion. The motion carried 5 -1 with Mr. Jones voting against the motion.
Mr. Haugen asked staff if they would look at the sign ordinance. Ms. Wischnack replied that staff would
look at the gas station part of it and report back to the board.
4. NEW BUSINESS
• a.) CONSIDERATION OF A LOT SPLIT LOCATED AT HWY 15 AND FREEMONT AVE (PLAZA 15) AS
REQUESTED BY THE CITY OF HUTCHINSON.
Ms. Wischnack described the request of the lot split for the proposed Events Center.
Ms. Otteson asked what the purpose of the split was for. Mr. Schieffer replied that it is for the City's
protection. The City of Hutchinson received a grant from the state, which is financed with a 30 year
bond. If the City happens to violate any of the terms the state would want their money back. With the
lot split the whole shopping center is not covered, just the portion where the Events Center would be.
Mr. Kirchoff moved to approve the lot split. Mr. Haugen seconded the motion. Motion to approve carried
unanimously.
b.) CONSIDERATION OF A LOT SPLIT LOCATED AT 1125 CHEYENNE ST. SW, AS REQUESTED BY
EARL OLSON.
Ms. Bieniek presented the information for the proposed lot split.
Mr. Jones made the motion to approve. Mr. Kirchoff seconded the motion. Motion to approve carried
unanimously.
5. OLD BUISINESS
• a.) Discussion about Country Club Terrace
Ms. Wischnack stated that Jeff Munsell and Bill Block were here to discuss the property known as
Country Club Terrace.
Mr. Block stated that in 1987 he purchased the property. Now 14 years later we are telling him he
4 (a)
Minutes
Planning Commission — May 15, 2001
Page 6
needs to meet the 30' setback. He stated that he wants to work with the City. There are currently 73
lots around the perimeter.
Mr. Munsell stated that he appreciated the work that Ms. Wischnack has done and he hopes to work
something out. Ms. Wischnack stated that a complaint came in so she researched and discovered that
they (mobile homes) were not meeting the setback requirements and now the City is acting on it.
General discussion about previous issues regarding Country Club Terrace.
Ms. Wischnack stated that the property owner needs to apply for a variance and a public hearing will
be held. She stated the lot is not platted, the location of the driveways and the size of the lots are up
to the owner. The commission can not act on anything until this process is in place and a boundary
survey is done.
6. COMMUNICATION FROM STAFF
a.) DISCUSSION ABOUT URBAN DESIGN GUIDELINES
Ms. Wischnack stated that we do not have any design guidelines right now. The more big projects come
into town the more of a concern it becomes. She also stated there are lots of affordable things we can
do to make a look more aesthetically pleasing.
Mr. Kirchoff said he thought it was a good idea. Mr. Haugen commented on our industrial park and said
he is for it and Ms. Otteson agreed. General agreement for staff to look into Urban Design Guidelines.
Mr. Schieffer stated that all commission members need to be sworn into office. Ms. Otteson was swom
in.
• 7. ADJOURNMENT
There being no further business, Mr. Kirchoff moved to adjourn the meeting at 8:20 p.m. Mr. Jones
seconded the motion. Motion carried.
I J
4(a)4
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, June 19, 2001
• 1. CALL TO ORDER 5:30 P.M.
The meeting was called to order by Chairman Amdt at 5:30 p.m. with the following members present: Jason
Olson, Brandon Fraser, Jim Haugen, Lynn Otteson, and Jeff Jones. Also present: Julie Wischnack, AICP,
Director of Plan ning /Building2oning; Heather Bieniek, Planning Coordinator, and Dick Schieffer, City
Attorney.
2. CONSENT AGENDA
Mr. Jones moved to approve the minutes for the May 15, 2001 meeting as submitted. Mr. Haugen seconded
the motion. Motion carried.
3. PUBLIC HEARINGS
a.) CONSIDERATION OF A CONDITIONAL USE PERMIT TO PUT UP A 6' PRIVACY FENCE IN THE
FRONT YARD, AS REQUESTED BY LEONARD FISCHER. 850 WALNUT ST.
Chairman Amdt opened the hearing at 5:31 p.m. as published in the Hutchinson Leader on Thursday
June 7, 2001.
Ms. Bieniek presented the request and stated that staff recommended approval if the applicant chooses
one of the City Engineer's recommendations. Ms. Bieniek explained the three recommendations from
the City Engineer which were: 1. Move the fence so it would be 5' south of the northern property line
2. Take out the first two poles so the fence would start 16 -20 feet to the east 3. Cut the fence down to
30' for the first 16 -20 feet.
• Leonard Fischer, property owner, stated that they are willing to accommodate the City's
recommendations. He said they will probably cut down the first two poles so they are 30 inches in
height. Mr. Fischer stated that if they took out the first two poles they would only be moving back 15'
instead of 16', would that be ok. Ms. Wischnack replied that it would be ok.
Mr. Jones moved to close the public hearing. Mr. Fraser seconded the motion. The motion to close
the hearing carried unanimously.
Mr. Jones moved to approve the conditional use permit with staff option number 3 and the following
conditions:
1.) If for any reason utilities need to be installed on the property and the fence would have to be taken
down, replacement would be at the owner's expense.
2.) The fence would be installed no higher than 6 feet.
3.) The finished side of the fence must face the exterior lot lines.
Ms. Haugen seconded the motion. Motion to approve carried unanimously.
b.) CONSIDERATION OF A VARIANCE TO REDUCE THE REQUIRED SIDE YARD SETBACK FROM 6
FEET TO 1 FOOT FOR THE CONSTRUCTION OF A NEW GARAGE, AS REQUESTED BY MARK
REINARTS, 446 GELN ST SW.
Chairman Amdt opened the hearing at 5:37 p.m. as published in the Hutchinson Leader on Thursday,
June 7'", 2001.
Ms. Bieniek presented the request and stated that staff recommended denial of the variance because
• of the lack of a hardship but did recommend approval of a conditional use permit which would locate
the new building three feet from the property line with conditions.
Mr. Jones asked where the tree was located on the maps. Mr. Arndt asked what type of condition the
tree was in. Ms. Bieniek replied that the tree was healthy and in excellent condition.
Mark Reinarts, property owner, stated that he has learned a lot through this process and that he agreed
4(a)5
Minutes
Planning Commission — June 19, 2001
Page 2
with the conditions presented by staff.
• Mr. Arndt asked who owned the fence on the property. Mr. Reinarts replied that the rear fence was his
and the side fence was the neighbors. Mr. Jones asked if the garage was going to exceed 1,000
square feet. Mr. Reinarts replied that it would not exceed 1,000 square feet.
Mr. Haugen moved to close the public hearing. Ms. Otteson seconded the motion. Motion to close the
hearing carried unanimously.
Mr. Haugen moved to deny the variance because of the lack of a hardship but approve a conditional
use permit with the following conditions:
1.) Building is at least 3 feet from the property line with the overhangs no more than 1 foot from the
building.
2.) Building can not be more than 1,000 square feet.
3.) Building can not be used for commercial purposes.
4.) Building can not be pole constructed.
5.) Building may not exceed 16 feet in height (median).
Mr. Olsen seconded the motion. Motion to approve the conditional use permit carried unanimously.
c.) CONSIDERATION OF A CONDITIONAL USE PERMIT TO PLACE AN PRIMARY BUILDING (10' X 12')
ON A LOT THAT IS ZONED C -5 (Conditional Commercial), AS REQUESTED BY CROW RIVER
VETERINARY CLINIC, 164 4'" AVE NW.
Chairman Arndt opened the hearing at 5:46 p.m. as published in the Hutchinson Leader on Thursday,
June 7, 2001.
Ms. Wischnack explained the request and stated that one of the main concerns about this permit is the
• conflict with the transportation plan. She stated in 2006 MnDOT has proposed to do Highway 7
reconstruction and the lot will probably be bought out by the Department of Transportation. One other
issue that staff had is that separate sewer and water will have to be installed on the property. Ms.
Wischnack stated that staff recommended denial because of the conflict with the transportation plan and
the fact that staff does not feel the building is harmonious with other structures in the area.
Mr. Jones asked who would pay for the building to be removed during the highway 7 reconstruction. Ms.
Wischnack replied that MnDot would be paying for the removal of buildings. Mr. Jones asked what type
of building you would allow on this property. Ms Wischnack stated that to the south of the property you
run into floodplain issues. You would have to apply for a permit to alter the floodplain and the lot is small,
R would be difficult to say what type of building would be allowed, especially from a transportation
perspective.
Mr. Haugen asked if they as a commission could add a condition if they would approve the permit, that
when the reconstruction takes place the owner would be responsible to remove the building. Ms.
Wischnack replied that they could.
Ms. Otteson stated that 5 years is a long time to try and make some money on a promising lot, might
as well use the lot if it is currently vacant. Mr. Voight agreed and stated that he has to pay $1200.00 in
taxes a year for the lot and he admits that he uses part of the lot for his parking lot and signage. He
also commented that nothing is in stone with MnDOT so he wants to use the lot as long as he can.
Mr. Olsen asked if he (Mr. Voight) has heard any concerns from his neighbors. Mr. Voight replied that
he has heard nothing from his neighbors and staff did not receive any complaints from neighboring
property owners.
• Mr. Haugen asked if there were any other franchises like the one he was proposing in the area. Mr.
Voight replied that there was one in Willmar, but nothing around here. It will be an experiment for
himself.
Kathy Hanneman, 765 Wagner St., asked if a proposed Highway project was grounds to deny a request.
Ms. Wischnack replied that it is in the transportation plan, so that is grounds to deny.
4(a)5
Minutes
Planning Commission — June 19, 2001
Page 3
Mr. Voight stated that he has no objections to the condition that he would be responsible to move the
• building when the Highway 7 project begins.
Mr. Haugen moved to close the public hearing. Mr. Jones seconded the motion. The motion to close
the hearing carried unanimously.
Mr. Jones made the motion to approve the conditional use permit and the alteration of the floodplain with
the following conditions:
1.) The property owner must work with the City to move the building back into the lot in an area where
it meets the floodplain requirements and setbacks.
2.) When the reconstruction begins on Highway 7 the property owner is responsible for removing the
building.
3.) The new building will have its own sewer and water lines.
Mr. Fraser seconded the motion. Motion to approve carried unanimously.
d.) CONSIDERATION OF A CONDITIONAL USE PERMIT TO BUILD A CHIROPRACTIC OFFICE ON A
LOT THAT IS ZONED C -5, AS REQUESTED BY GUY GASPERS, 103 3 RD AVE NW -and -
e.) CONSIDERATION OF A PRELIMINARY PLAT TO REPLAT 5 LOTS INTO 2 FOR THE
CONSTRUCTION OF A CHIROPRACTIC OFFICE IN A C -5 DISTRICT, AS REQUESTED BY GUY
GASPERS.
Chairman Arndt opened the hearings at 6:11 p.m. as published in the Hutchinson Leader on Thursday,
June 7, 2001.
Ms. Wischnack explained the request and stated that the original proposal ran into problems with water
and sewer service lines running through the middle of the lots. She stated that Mr. Gaspers will be
• purchasing all 5 lots and will plat them into 2. Ms. Wischnack also stated that the applicants have
proposed more parking than required, so not to over -pave, they can either reduce the proposed amount
or, in the future, have joint parking with the neighboring business.
Mr. Arndt asked if the chiropractic lot was raised would it effect the drainage into the car wash lot. Ms.
Wischnack replied that it would not because the car wash has a higher elevation and there will be a
basin to help capture the runoff.
Mr. Haugen asked staff about reducing the recommended front lot setback from 30' to 20', the building
would be in line with the car wash. Julie replied that the reduction would be fine
Mr. Caspers, property owner, stated that he had a couple questions for staff. He wanted clarification
about the easement, if the service lines were to be moved, where would they go to and clarification
about the parking reduction.
Ms. Wischnack replied that staff suggested the easement so we can take care of issues before there
is a problem, in case something would have to be repaired with the service lines there would be no
conflicts of who is responsible for costs and damages. Mr. Haugen asked if the City was involved
besides the documentation of the easement. Ms. Wischnack replied that the City did not have strong
feelings either way. Mr. Haugen stated that the applicant (his client) was concerned about his concrete,
parking lot, and who would be responsible if it would have to be tore up. Mr. Schieffer replied that the
City can not stipulate the outcome it would have to be an agreement between the owners of the two
properties.
Mr. Caspers stated that, currently, the property is owned by Neil Jensen but it is soon to be his. At one
time the owners of the car wash owned lots 9 -10 and that is why he thinks the service lines run right
. through the lots. Mr. Gaspers commented that he is concerned about the fact that if there would be
problems with the service lines in the future they would have to tear up his parking lot and possibly his
front entrance, would it be possible to move the service lines.
Mr. Schieffer replied
agreements would b e
because it is his land.
that the best solution in his mind would be to move the service lines. The
decided between the property owners but Mr. Caspers has more leverage
4(a)5
Minutes
Planning Commission — June 19, 2001
Page 4
Ms. Wischnack commented that the reason why they probably ran the lines behind the car wash was
• because the lot was lower. Mr. Amdt asked where the lines for Hardees go to. Ms. Wischnack replied
that she was not sure, but Hardees is at a higher elevation.
Mr. Gaspers asked what was meant by "do not over -pave" and stated that some of the parking on the
plans are for future parking areas. Ms. Wischnack replied that she did not realize that some of it was
for future proposals and said that the City does require a certain amount of open space in the C -5 district
and did not want to see the lot covered in pavement.
Mr. Haugen asked if the storm sewer was privately owned. Ms. Wischnack replied that she was not sure
but will check into it.
Mr. Olson asked if Mr. Caspers had any plans for the lot that he was going to replat. Mr. Caspers replied
that he did not at this time but promised it will be something that will benefit the City.
Ms. Otteson moved to close the public hearing for the conditional use permit. Mr. Jones seconded the
motion. The motion to close the hearing carried unanimously.
Mr. Olson moved to close the public hearing for the preliminary plat. Mr. Jones seconded the motion.
The motion to close the hearing carried unanimously.
Mr. Olson moved to approve the preliminary plat with the following conditions:
1.) The applicant must submit and gain approval for the final plat before a certificate of
occupancy will be issued for the building.
2.) Applicant must address service line issues with the neighboring property owner.
Ms. Otteson seconded the motion. Motion to approve carried 5 -0 with Mr. Haugen abstaining.
Mr. Olson moved to approve the conditional use permit with the following conditions:
1. Reduce the parking so they do not "over pave" the property, or consider a shared
parking agreement with the lot to the west when it is sold.
2. Plant the required trees within 6 months of the certificate of occupancy.
3. Provide for lighting that matches the downtown lighting standards.
4. All parking must be paved at the time of the certificate of occupancy.
5. Sewer and Water (SACMAC) charges will be due at the time of building permit
($1,750).
6. Submit drainage plans at the time of building permit. The plans must be approved by
the City Engineer.
7. Special attention must be given to the electrical lines in the area, because they
contain very high voltage.
8. Water services are available for each lot, although they are small lines and may not
accommodate uses such as lawn irrigation.
9. If any service lines are to be moved, this would be at the owner's expense.
Flood Plain Alteration:
1. The alteration can not negatively impact drainage to other properties or to the public right
of way.
2. The building elevation must be at a minimum of 1046.2. This elevation must be certified
after the building is constructed.
Mr. Jones seconded the motion. Motion to approve carried 5 -0 with Mr. Haugen abstaining.
f.) CONSIDERATION OF A CONDITIONAL USE PERMIT TO MOVE THE CHAMBER OF COMMERCE
BUILDING FROM THE PRESENT LOCATION TO 145 GLEN ST SW, AS REQUESTED BY RICH
WESTLUND.
Chairman Arndt opened the hearing at 6:40 p.m. as published in the Hutchinson Leader on Thursday,
June 7, 2001.
Ms. Wischnack explained the request and stated that the City code requires a conditional use permit
when moving a building. Ms. Wischnack also stated that the new home for the Chamber is on Main
4(a)5
Minutes
Planning Commission —June 19, 2001
Page 5
Street and the old building will probably be used for office space. Ms. Wischnack commented that there
• is no sewer on 2 ntl Ave or Glen St. so they will have to hook up through the alley and the property owner
will also have to pay SAC and WAC fees.
Ms. Otteson asked when the building is proposed to move. Mr. Westlund replied they are trying to get
a hold of the mover, but hope to have it completed by mid August. Mr. Westlund also commented that
they plan on having a lower unit (basement) connected to the building and will probably move the
building closer to the street than what was proposed. Ms. Wischnack commented that her and the
property owner have discussed moving the building closer to the road so it will match the other buildings
in the area and they can put their garbage receptacles and employee parking behind the building.
Mr. Haugen asked what the setback is for parking lots in this area. Ms. Wischnack replied that there is
none but they recommended 5'. Mr. Haugen asked if the neighboring lot is zoned residential. Ms.
Wischnack replied that it is not, it is zoned commercial with a non - conforming use.
Mr. Haugen moved to close the public hearing. Mr. Jones seconded the motion. The motion to close
the hearing carried unanimously.
Mr. Fraser moved to approve the conditional use permit with the following conditions:
1. Must follow submitted plans that stipulates the route the building will be moved.
2. There must be sidewalk connections made to the street sidewalks.
3. The sidewalk must repaired after construction.
4. The parking area should be constructed further away from the northern property line
to accommodate snow storage.
5. A drainage plan must be submitted with the building permit.
6. All parking areas must be paved at the time of the Certificate of Occupancy.
7. Footing and foundation plans must be submitted and approved prior to moving the
building.
Mr. Haugen seconded the motion. Motion to approve carried unanimously.
g.) CONSIDERATION OF A CONDITIONAL USE PERMIT AND A VARIANCE TO CONSTRUCT A POLE
CONSTRUCTED BUILDING IN AN 1 -2 DISTRICT, AS REQUESTED BY NGR, LLC, 1025 5 AVE SE.
Chairman Arndt opened the hearing at 6:50 p.m. as published in the Hutchinson Leader on Thursday,
June 7, 2001.
Ms. Wischnack presented the request and stated that staff recommends approval of phase I but not
phase II because of the uncertainty of the future use. She stated that the owners will have to pay SAC
and WAC fees at the time of the building permit.
Sharon Daniels, 1165 13' Ave NW, asked how big the building is proposed to be. Laurie Gelschus
replied that phase I would be 60'x84' and phase II is proposed to be 60'x120'. Ms. Gelschus stated that
that they are anticipating phase II to be warehouse space.
Ms. Wischnack stated that the City is concerned about what will be inside the building and that a
conditional use permit expires 6 months after approval if no construction has been started. Ms.
Gelschus commented that they are anticipating to start construction within 6 months. She stated they
have people interested in renting the space.
Mr. Jones asked if the phases have to be approved separately. Ms. Wischnack replied that they do not
have to be approved separately but then you lose the process of adding conditions and controlling what
• is in it. She also stated that it is a narrow lot so they will have a hard time figuring out where the trucks
will be able to maneuver the easiest.
Mr. Jones asked who they are planning on renting to. Ms. Gelschus replied that they are hoping to have
Mediacom use the phase I development and phase 11 a tool and die place expressed interest.
Mr. Jones moved to close the public hearing. Mr. Fraser seconded the motion. The motion to close the
4(a)5
Minutes
Planning Commission — June 19, 2001
Page 6
hearing carried unanimously.
• Mr. Jones moved to approve Phase I with staff recommendations. There was no second to the motion,
motion died.
Mr. Fraser moved to approve the conditional use permit and the variance with the following conditions:
1. Tree planting must be accomplished at a rate of 1 tree per 800 square feet of
landscaped area.
2. Hydrants must be installed along the western property line, in the location identified on
the site plan.
3. Future expansion requires an amendment to the Conditional Use Permit.
4. All driving lanes and parking areas must be paved prior to certificate of occupancy.
5. Drainage must not be increased by the development. The ponding area has been
identified on the site plan.
Approval of the side yard variance for a circulation drive based on the hardship that the lot width is
narrow and does not meet the present subdivision standards for this district.
The motion carried 5 -0 with Mr. Haugen abstaining.
4. NEW BUSINESS
Ms. Wschnack stated that she had to leave. The sign ordinance request for Murphy Oil has to be
decided by August 24"'.
a.) CONSIDERATION OF A LOT SPLIT LOCATED AT 1150 13 AVE NW AS REQUESTED BY HAZEL
0 DANIELS.
Ms. Bieniek presented the request for the lot split and stated that there was an accessory building on
the split lot which is only allowed with a conditional use permit. The Planning Commission would have
to decide if the applicant would have to go through a separate conditional use process or if they will
approve it with the lot split request.
Ms. Otteson asked if there was only sewer and water hook -up to parcel A. Sharon Daniels replied that
there was another hook -up at 13' St.
Ms. Otteson moved to approve the lot split and the conditional use permit at this time with the following
conditions:
1.) The property owner is responsible for changing the appropriate deeds and the transfer of the title.
2.) The accessory building on the split lot can not be used for commercial purposes.
3.) The lot line must be at least 6 feet from the accessory building.
Mr. Jones seconded the motion. Motion to approve carried unanimously.
5. OLD BUSINESS
a.) Discussion about gas station sign ordinance
Mr. Jones stated that he likes Bloomington's gas station sign ordinance the best and he thought
Mankato's was not descriptive enough.
• General discussion that we have to make it clear if the color is part of the sign or if it is just the logo.
Ms. Otteson stated that any info we can get together before the next meeting would be extremely
helpful.
4(a)5
Minutes
Planning Commission — June 19, 2001
Page 7
• 6. COMMUNICATION FROM STAFF
7. ADJOURNMENT
There being no further business, Mr. Jones moved to adjourn the meeting at 7:25 p.m. Ms. Otteson
seconded the motion. Motion carried.
11
•
4(a)5
BOARD OF DIRECTORS MEETING — June 19, 2001
• Hospital — Conference A/B — 5:30 PM
Present Chairperson, Bob Peterson; Vice Chairperson, Steven Snapp; Secretary; Wayne
Fortun; Duane Hoversten, Trustee; Pastor Randy Chrissis, Trustee; Paulette Slanga,
Trustee; Dr. Jim Allen, Chief of Staff/Trustee
Others Present Phil Graves, President; Linda Krentz, Burns Manor Nursing Home
Administrator; Robyn Erickson, Care and Program Support Services Division Director;
Pam Larson, Finance, Information and Material Services Division Director; Doug
Hanneman, Editor Hutchinson Leader, Dr. Bill Goodall, Allina Vice President Medical
Affairs; Dori Johnson, Hutchinson Auxiliary President; Betty Stras, Foundation Director;
and Corrinne Schlueter, Recorder.
Chairperson Bob Peterson called the meeting to order at 5:35 PM.
Dori Johnson, President, of the Hozpital Auxiliary gave a presentation on the status of the
Hospital Auxiliary. Dori was the first President and helped organize the Auxiliary has
been the President for the past 23 consecutive years. There are approximately 500
members in the Hospital Auxiliary. The statistics from the Auxiliary are as follows:
(Approximate annual hours)
Thrift Shop — 10,036 volunteer hours.
• Coffee Shop — 3,120 volunteer hours.
Hospital Messenger (mail delivery service) — 520 hours.
Information Desk — 2,080 hours.
Same Day Surgery Desk— 1,040 hours.
Employee Lunchroom Cashier — 780 hours.
Hospital Auxiliary Smock Committee — 312 hours
Hospital Auxiliary Memorial Board — 104 hours.
Hospital Auxiliary Historian — 104 hours
Hospital Auxiliary Gift Shop — 1,300 hours
Baby Stockings — 60 hours
Juice/Pop Delivery — 520 hours
Johnson explained the "Vial of Life" project which was started this year. It is a small
plastic vial that has all prescription and health information on it and kept in your car or in
your refrigerator at home. In the case of a health emergency, all necessary information is
immediately accessible for the first responders.
During May, earnings were as follows: $3,824.55 in the coffee shop; $592.73 in the
Gift Shop; $2,869.58 in the Thrift Shop; Beanie Babies (at the hospital) net about
$2,900 /month; and the month of May at Burns Manor the total amount of sales was
$432.40. At the present time Johnson stated the balance in the Auxiliary Checking
Account was $15,183.23; Savings Account - $173,937.13 and a Certificate of
�J
4(A)6
Board of Directors Meeting — 6/19/2001
Page two
Deposit in the amount of $52,246.92. The Auxiliary has contributed over one million
dollars to the hospital since it's beginnings.
Peterson, on behalf of the board, congratulated and thanked Johnson on the excellent job
she has done in leading the Auxiliary.
I. Minutes of Past Meetings. The minutes of the May 15, 2001, were presented
and discussed.
• Following discussion, Chrissis made a motion, seconded by Fortun to
approve the minutes of the May 15, 2001, meeting. All were in favor.
Motion carried.
II. Medical Staff Meeting Minutes and Credentialing Dr. Allen reported on the
activities of the Medical Staff, including the credentialing process.
Credentialing recommendations were made for the following practitioners.
Provisional to Courtesy:
Paul Higgs MD Psychiatry
Provisional to Allied Dependent
Sherry Riemann Dental Assistant
Kathy Trimbo Dental Assistant
Reappointment:
Richard Levey, MD
Paneer Manickam, MD
Paul Mittlestadt, MD
Tracy Powell, MD
Elmer Salovich, MD
Resignation:
Richard Golden, MD
Radiology
Internal Medicine
Emergency
Emergency
Orthopedic
Neurology
Courtesy
Courtesy
Active
Courtesy
Courtesy
Courtesy
Courtesy
Miscellaneous:
Joanne Kockelmann, Ortho Tech
• The Ortho Tech privilege list is revised regarding "Rounding" as per March
2001 Executive Committee Meeting.
• Dr. Gesensway has reviewed and signed off.
•
4 (a) 6
Board of Directors Meeting — 6/19/2001
Page three
Dr. Allen reported on Dr. Manickam's reappointment and that he would be
leaving in a month to practice at the Marshfield Clinic, Marshfield, Wisconsin.
• Following discussion, Chrissis made a motion, seconded by Hoversten
to grant membership and privilege to the above listed practitioners, as
recommended by the Executive Committee of the Medical Staff. All
were in favor. Motion carried.
III New Business.
A. Capitol Campaign. Betty Stras, our Foundation Director, gave a -presentation
on a possible Capitol Campaign that is being contemplated by the Foundation.
She reported Graves had approached the Foundation to assess their
willingness to engage a consultant to assist with a multi - million fund raising
campaign. If considered the Foundation would be willing if HAHC would
split the fund raising expense equally. She reported the campaign would have
many other benefits for the Foundation including, but not limited to the
following:
• The start of a formal planned giving program.
• The start of an improved recognition program — beyond memorial
giving.
. The long -term goal would be to provide funds for future HAHC
expansion and ongoing operating expenses of the Foundation.
Stras discussed the process that is being proposed by the consulting firm
of Jackson and Associates. The first phase would be an assessment to
determine the amount money that would be feasible to be raised from a
capital campaign. The methods to be used are as follows:
• Select 40 key affluent and influential leaders within the community.
• Interview them, privately and confidentially.
• Compile and analyze results of the interviews, along with information
collected independently by Jackson & Associates.
• Results returned to HAHC and HAFHC with recommendations.
Board members had several questions about the process including defining
the scope of the projects to be financed. Discussion ensued about first
determining the size and scope of the project and a review of the 5 year
financial and master site plan before debt or equity financing could be
considered. Graves reported the reason the campaign was presented for
consideration was to assist with preparation of the financing plan. More
information will be available at the July meeting.
•
4(a)6
Board of Directors Meeting — 6/19/2001
Page four
• Following discussion, Chrissis made a motion, seconded by
Hoversten to table the fund raising request until the July
meeting. All were in favor. Motion carried.
B. Compliance Policies Larson distributed the organizational Compliance
Policy and informed the board of its content and purpose. Board members
were afforded the option of reviewing and acting on the document at the
meeting or to allow for more time to review the content of the policy and
table until the July meeting.
• Following discussion, Fortun made a motion, seconded by
Snapp to table action on adoption of the organizational
Compliance Policy until the July meeting. All were in favor.
Motion carried.
C. Facility Services Planning Proposal. Graves provided a status report on
the work that Health Planning and Management Resources has completed
thus far in assisting with Senior Care planning. When this firm was hired
we were aware that additional architectural and financial planning would
need to be done. Graves received a proposal from Facility Planning
Services, to assist with developing the site planning of various scenarios of
senior care living arrangements. These scenarios will help determine the
most desirable location and design for senior care living facilities on the
site of the current Nursing Home or Hospital sites. A project cap on the
proposal will not exceed $15,000.
• Following discussion, motion was made by Fortun, seconded
by Slanga to hire Facility Planning Services at a cost not to
$15,000 for Senior Care site planning. All were in favor.
Motion carried.
D. First Quarter Environment of Care Report Graves provided a detailed
explanation of the first quarter environment of care report.
• Following discussion, Chrissis made a motion, seconded by
Snapp, that the Governing Board receive this report from the
Safety Committee and concur with the recommendations of the
committee. All were in favor. Motion carried.
IV. Organizational Reports
A. President Nothing further to report.
B. Acute Care Nothing further to report.
4(a)6
Board of Directors Meeting — 6/19/2001
Page five
C. Care and Program Support. Erickson reported the nursing strike is still
going on at Fairview. The LPN contract is not due until October and we
are looking at a 3 — 4 per cent increase at that time.
D. Community Care. Nothing further to report.
E. Finance, Information and Material Services The Medicare Auditor was
here and completed the Field Audit for 1998. It will take several months
for the final settlement to be determined.
F. Senior Care The plan of correction has been submitted in response to
the recent State visit. A revisit is contemplated within the next few weeks.
Quality Committee Report The Quality Committee was cancelled this month and
rescheduled for July 12, 2001. Renee Schmitz will be at that meeting.
Allina Management Report Goodall reported on the nurses' strike in the metro area.
Goodall also reported a finalist candidate is being considered to replace O'Connor's
position.
Accounts Payable The accounts payable and cash disbursements were presented for
payment.
• Following discussion, Slanga made a motion, seconded by Snapp, to approve
the accounts payments and cash disbursements in the amount of
$1,411.583.97. Hoversten abstained, all others were in favor. Motion carried.
Statistical Report Graves presented the May statistics. Of special mention was the
record month for ER visits. Several areas were trending higher than expected. The full
time equivalents/ adjusted admission for the month of May, was at an all time low.
Financial Report Larson provided the financial report for the month of May 2001,
which showed a net income $157,443 compared to a budget of $192,913.
Hospital Auxiliary Meeting Minutes The Hospital Auxiliary Meeting Minutes were
presented. No unusual comments were made.
Motion by Hoversten, seconded by Fortun to adjourn the meeting.
Respectfully submitted,
Corrinne Schlueter
Recorder
Wayne Fortun
Secretary
r�
U
4 (a) 6
7/13 P
2:01 PM
Final
HUTCHINSON AREA HEALTH CARE
Comparative Balance Sheet
As of June 30, 2001
ASSETS
Current Assets
1 Cash and Investments - Operations
2 Cash and investments - Self- Insured
3 Subtotal cash & Investments
4 PatienVResident receivables
5 Allowances for bad debts
6 Advances and contractual allowances
7 Net patient/resident and third -party
8 payer receivables
9
10 Other receivables - net
11 Inventories
12 Prepaid expenses
(A) (B) (A) - (B)
JUNE MAY JUNE Change
2001 2001 2000 CY vs PY
$4,172,974 $3,504,924 $4,295,641 (122,667)
135,289 146,739 526,399 (391,110)
$4,308,263 $3651,663 $4,822,040 (513,777)
15,052,624 14,943,432 13,783,972 1,268,652
(2,979,803) (2,808,598) (2,864,651) (115,152)
(5,163,705) (5,186,198) (2,738,274) (2,425,431)
$6,909,116 $6,948,636 $8,181,047 (1,271,931)
70,256 56,459 283,325 (213,069)
583,621 598,042 646,758 (63,137)
137,925 184,978 94 43,093
(ABILITIES AND FUND BALANCES
Current Llabillties
Current maturities of
Long term debt
Accounts payable - trade
Estimated contractual
settlements -net
Accrued expenses -
Salaries
PTO
Interest
Self - Insured programs
MN Care lax payable
Deferred liabilities
Deferred revenue
13 Total Current Assets
$12,009,181
$11,439,778
514,028,002
(2,018,821)
Total Current Liabilities
1,104,296
65,749
294,522
14 Board Deslgnated/Funded Depreciation Investments
$6,555,598
$6,543,978
$6,113,132
442.466
512,402
(112,715)
97,520
15 Investment in Joint Ventures
$69,885
$69.885
$89,454
(19,569) -
78,074
28,687
0
(10,643)
Plant Assets
5,167
16 Land
$165,696
$165,696
$165,696
(0)
17 Buildings
26,936,567
26,927,813
23,427,042
3,509,525
18 Accumulated depreciation
(9,821 371)
(9,744,380)
(8 882 051)
(939 320)
Long -term Debt (less current
19 Buildings less depreciation
$17,115,196
$17,183,433
$14,544,991
2,570,205
maluntie5)
20 Equipment
13,415,475
13,298,985
12,712,609
702,866
21 Accumulated depreciation
9,744,526)
(9,665,397)
(8,842,465)
(902.061)
22 Equipment less depreciation
$3,670,949
$3.633,588
$3,870,144
(199,195)
23 Cash- constructlon & equipment
0
0
0
0
24 Construction in progress
48,371
32,979
55,796
(7,425)
25 Total Plant Assets
$21000,212
$21,015,696
$18,636,627
2,363,585
Fund balance
Other Assets
26 Deferred financing costs
$92,882
$93,745
$104,081
(11,199)
27 Total Funds
_ $39,727,758
$39,163,082
$38971 29
75 6 4
Total Funds
F
w
Finslmnt
Pam Larson
(A) (8) (A) - (B)
JUNE MAY JUNE Change
2001 2001 2000 CY vs PY
$689,991 5674,435 $621,584 68,407
1,419,585 1.315,977 1,608,570 (188,985)
912,670 801,927 873.454 39,216
759,818
627,681
652,286
107,532
1,170,045
1 192,926
1,104,296
65,749
294,522
224,572
309,820
(15,298)
399,687
399,687
512,402
(112,715)
97,520
101,355
93,703
3,817
106,761
102,346
78,074
28,687
0
(10,643)
(5,167)
5,167
$5,850,599 $5 430,263 $5,849,022 1,577
$14,033,748 $14,1100,904 $14,650,115 (616367)
$19,843,411 S79 731,915 $18,472,159 1,371,252
$39,727,758 $ 39,153,082 $38,971,296 756,462
! ! 7113101 PM
Final
HUTCHINSON AREA HEALTH CARE
Statement of Revenues and Expenses
Month and Period Ended June 30, 2001
Finslmnl
Pam Larson
V
CURRENT MONTH
YEAR -TO -DATE
YEAR -TO -DATE
Over (Under) Budget
Over (Under) Budget
VARIANCE %
Revenue
Actual
Budget
Dollars
Percent
Actual
Budget
Dollars
Percent
June 2000
2001 vs 2000
1 In Patient revenue
$2,056,216
$2,127,999
($71,783)
-3.d%
$13,130,195
$13,154,197
($24,002)
-0.2%
$10,877,189
207%
2 Out patient revenue
2,815,776
2,806,610
9,166
0.3%
16,240,890
17,110,241
(869,351)
-5.1%
14,285,017
13.7%
3 Resident Revenue
456,039
459,072
(3,033)
-0.7%
2,806,042
2,758 179
47,863
1.7%
2,746,160
22%
4 Total patient/resident revenue
$5,328,031
$5,393,681
($65,650)
-1.2%
$32,177,127
$33.022,617
($845,490)
-2.6%
$27,908.366
15.3%
Discounts
5 Governmental& Policy Discount
2,193,992
2,210,715
(16,723)
-0,8%
13,321,605
13,539,220
(217,615)
-1.6%
10855,932
22.7%
6 Free Care
0
6,667
(6,667)
- 100,0%
0
40,000
(40
- 100.0%
4,669
100.0%
7 Total deduction from revenue
$2,193,992
$2,217382
($23390)
-1.1%
$13,321,605
$13,579,220
($257,615)
- 101.6%
$10,860,601
22.7%
8 Net patient/resident revenue
$3,134,039
$3,176,299
($42,260)
-1.3%
$18,855,522
$19443,397
($587,875)
-3.0%
$17,047,765
10.6%
9 Other operating revenues
48,545
18,673
29,872
160.0%
142,870
111,924
30.946
226 ° /
151,669
-5.8%
10 Net operating revenue
$3,182584
$3,194972
($12388)
-0,4%
$18,998,392
$19,555,321
($556929)
.2.8%
$17,199,434
10.5%
nse
11 Salaries
$1,401,317
$1,391,561
$9,756
0.7%
$8,384,606
$8,442,215
($57,609)
-0.7%
$7,674,447
9.3%
12 Employee Benefits
355,379
353,188
2,191
0.6%
2,161,659
2,131,052
30,607
1.4%
1,787,540
20.9%
13 Professional and Medical Fees
332,244
332,937
(693)
-0.2%
2,012,854
1,968,375
44,479
2.3%
1,636,497
210%
14 Utilities, Mince Contracts & Repairs
139,151
152,801
(13,650)
.8.9%
914,438
1,030,471
(116,033)
-11.3%
829,706
10.2%
15 Food, Drugs & Supplies
415,619
427,225
(11,606)
-2.7%
2,546,519
2,602,268
(55,749)
-2.1%
2,354,436
8.2%
16 Other expense
85,129
105,607
(20,478)
-19.4%
540,338
634,049
(93,711)
-14.8%
518,371
4.2%
17 Minnesota Care
28,322
27,321
1,001
3.7%
161,779
163,926
(2,147)
-1.3%
132,605
22,0%
18 Bad debt
148,408
54,821
93,587
170.7%
430,148
333,634
96,514
28,9 1 /.
_
267,851
60.6%
19 Interest
41,084
38,161
2,923
7.7%
243,730
230,865
12,865
5.6%
241,283
1.0%
20 Depreciation
155,438
156,808
(1,370)
-0.9%
920,337
929,536
(9199)
-1.0%
927,175
-07%
21 Total expenses
$3,102091
$3,040430
$61661
2.0%
$18,316,408
$18,466,391
($149983)
-0.8%
$16,369,911
11.9%
Excess of net operating revenue
-
22 over (under) operating expenses
$80.493
$154,542
($74,049)
-47.9%
$681,984
$1,088,930
($406,946)
.37.4%
$829,523
-17.8%
Nonooersting Revenues
-
23 Investment income
$37,376
$32,133
$5,243
16.3%
$300,151
$192,795
$107,356
55.7%
$248,406
20.8%
24 Other nonoperating revenue (net)
(6,502)
(8587)
2,085
-24.3%
(42,692)
(53,263)
10.571
-19.8%
60,150
- 171,0%
25 Total nonoperating revenue
$30,874-
$23,546
$7328
31.1%
$257,459
$139,532
$117927
84.5%
_
$308,556
-16.6%
26 Net Income
$111,367
$178,088
($6Q721)
-37.5
$939,443
$1.228,462
($289,019)
-23.5%
_
$1,1
-17.5%
27 Patient days
880
814
66
8.1%
5,409
5,128
281
5.5%
4,724
14,5%
28 Resident days
3,423
3,508
(85)
-2.4%
21,007
21,448
(441)
-2.1%
20,877
06%
29 Percent occupancy- budget beds - Hospital
48.9%
45.2%
3,7%
8.1%
49.8%
47.2%
2.6%
5.5%
43.3%
151%
30 Percent occupancy- budget beds - Nursing Home
92.8%
95.1%
-2.3%
-2.4%
94.4%
96.3%
- .2,0%
-2.1%
93.3%
1,2%
31 FTE's
426,1
415.6
10.5
2.5%
415,7
415.6
0.1
0.0%
402.0
3.4%
32 Admissions (adjusted) - Hospital only
530
506
24
4,7%
3,207
3,211
(4)
-0.1%
2,943
9.0%
33 Expenses (net) per admission (adjusted) - Hospital only
4,790
4,936
(146)
-3.0%
4,691
4,737
(46)
-1.0%
4,534
14%
34 Revenue per admission (adjusted) - Hospital only
9,139
9,673
(534)
-5.5%
9,106
9,362
(257)
-2.7%
8,485
7.3%
35 Net Revenue per admission ( adjusted) - Hospital only
5,001
5,331
(330)
-62%
4,953
5,168
(215)
-4,2%
0,875
1.6%
36 Discounts as a percent of revenues
41.2%
41.1%
0.1%
0,2%
41.4%
41.1%
0.3%
0.7%
38.9%
6.4%
37 FTE's per 100 admissions (adjusted) - Hospital only
4.8
4.9
-0.1
.2.3%
4.6
4.6
0.0
-0.3%
4.8
-4.2%
38 Days In Net Accounts Receivable
67.8
65.0
2.8
4,3%
87.2
.22.2%
39 Case Mix - Home only
2.65
2.58
0.07
2.7%
2,63
2.58
0.05
1,9%
2.69
-2.2%
40 Nursing Hours / Standardized Day - Home Only
1.16
1.14
0.02
1.8%
1.13
1,14
0.00
-0.4%
1.15
0.0°%
Finslmnl
Pam Larson
V
L_r
F
w
00
0 0
6/21/2001 HUTCHINSON UTILITIES COMMISSION PAGE 1
BALANCE SHEET
MAY 31, 2001
r» w x TOTAL w• w
ASSETS
UTILITY PLANT - AT COST
LAND 6 LAND RIGHTS 891,734.75
DEPRECIABLE UTILITY PLANT 62,771,824.97
TOTAL UTILITY PLANT 63,663,539.72
LESS ACCUMULATED DEPRECIATION (23,220,120.46)
TOTAL ACCUMIRATED DEPRECIATION (25,220,120_46)
CONSTRUCTION IN PROGRESS 3,156,178.51
TOTAL CONSTRUCTION IN PROGRESS 3,i56,178.81
TOTAL UTILITY PLANT DEPREC VALUE 41,599,618.07
RESTRICTED FUNDS d ACCOUNTS
FUTLIRE EXPANSION 8 DEVELOPMENT
1,929,063.34
INVESTMENT - GAS RESERVES
432,561.39
MEDICAL INSURANCE
500,000.00
BOND 6 INTEREST PAYMENT 1993
865,381.26
BOND RESERVE - 1993
1,389.320.00
BOND 6 INTEREST PAYMENT 2000
159,9436.69
CATASTROPHIC FAILURE FUND
1,230,000.00
TOTAL RESTRICTED FUNDS A. ACCOUNTS
6,126,312.68
CURRENT 6 ACCRUED ASSETS
CASH IN BANK
621,212.43
ACCOUNTS RECEIVABLE
3,937,326.58
OTHER AGCOLKTS RECEIVABLE - 3M
160,330.20
ACCTS RECEIVABLE -ELEC UNDERBILLING
341,250.00
ACCOLKTS RECEIVABLE - CYCLE BILLING
696,965.66
INVENTORIES
763,936.26
PREPAID INSURANCE
128,345.01
ACCRUED INTEREST RECEIVABLE
93,976.53
CLEARING ACCOUNT
186.27
BALES TAX RECEIVABLE
87,226.73
TOTAL CLRRENT 6 ACCRUED ASSETS
6,830,T 5.67
DEFERRED CHARGE
BOND DISCOUNT 2000
19,049.03
BOND DISCOUNT 1993
75,797,05
TOTAL. DEFERRED CHARGE
94,846.08
TOTAL ASSETS
34,651,552.50
0
A
1
0 f
6/21/2001 HUTCHINSON UTILITIES COMMISSION
BALANCE SHEET
MAY 31, 2001
MUNICIPAL EQUITY 8 LIABILITIES
MUNICIPAL EQUITY
MUNICIPAL EQUITY
UNAPPROPRIATED RETAINED EARNINGS
TOTAL MUNICIPAL EQUITY
LONG TERM LIABILITIES -NET OF
CURRENT MATURITIES
1993 BONDS
2000 BONDS
LEASE PAYABLES
TOTAL LONG TERM LIABILITIES
CONSTR CONTRACTS 6 ACCTS PAY RETAIN
ACCRUED EXPENSES - RETAINACE
TOTAL CONSTRUCTION & ACCTS PAY
CURRENT 6 ACCRUED LIABILITIES
ACCOUNTS PAYABLE
INTEREST ACCRUED
ACCTS PAYABLE TO CITY OF HUTCHINSON
ACCRUED PAYROLL
ACCRUED VACATION PAYABLE
ACCRUED MEDICAL FUND
ACCRUED REC PAYMENT
CUSTOMER DEPOSITS
OTHER CURRENT A ACCRUED LIABILITIES
TOTAL CURRENT A ACCRUED LIAB
TOTAL MUNICIPAL EQUITY 8 LIAB
PAGE 2
. . . . TOTAL . . . .
39,121,571.86
716, 81261
39,838,384.47
7,450,000.00
4,000,000.00
176,014.44
11,626,014.44
332.00
5.332.00
2,374,359.79
307,020.13
133,333.34
91,553.83
196,047.37
(130,314.13)
9,307.85
58,585.00
111,628.43
3,181,82i.39
54, 651, °..,°,2.30
0
0
s
•
6/21/2001
HUTCHINSON
UTILITIES COMMISSION
PAGE 1
STATEMENT OF INCOME 6 EXPENSES
MAY 31, 2001
PREVIOUS
CURRENT
BUDGETED
BUDGET
ANNUAL
YEAR TO DATE
YEAR TO DATE
YEAR TO DATE
DEVIATION
PUDGET
INCOME STATEMENT
OFERATING REVENUE
SALES - ELECTRIC ENERGY
5,931,349.83
7,875,277.59
6,688,665.00
1,186.612.59
16,054,000.00
SALES FOR RESALE
118,552.00
999,898.50
82.,420.00
917,478.50
634,000.00
NET INCOME FROM OTHER SOURCES
41,495.10
46,023.01
46,970.00
(946.99)
108,500.00
SECURITY LIGHTS
5,054.00
4,925.00
5,460.00
(535.00)
13,000.00
POLE. RENTAL
1,232.50
1,222.00
2,160.00
(938.00)
41000.00
SALES - GAS
3,099,153.70
4,740,499.52
2,749,500.00
1,990,999.52
6,600,000.00
TOTAL OPERATING REVENUE
9,196,837.13
13,667,045.62
9,575,175.00
4,092,670.62
23,413,500.00
OPERATING EXPENSES
PRODUCTION OPERATION
445,103.13
321,606.09
371,916.40
50,310.31
998,835,00
PRODUCTION MAINTENANCE
170,602.61
315,532.88
239,790.00
(75,742.88)
463,500.00
PURCHASED POWER
1,906,786.84
5,162,367.73
i,848,OW.oO
(3,314,367.73)
4,400,000.00
TRANSMISSION OPERATION
1,400.21
.00
.00
.00
2,500.00
TRANSMISSION MAINTENANCE
12,874.50
70,710.15
43,600.00
(27,110.15)
148,000.00
ELECTRIC DISTRIBUTION OPERATION
158,161.87
178,234.78
143,785.50
(34,449.28)
330,975,00
ELECTRIC DISTRIBUTION MAINTENANCE
77,539.58
80,165.39
83,479.30
31313.91
190,510.00
MFG GAS PRODUCTION OPERATION
262.76
.00
.00
.00
1,250.00
MFG GAS PRODUCTION MAINTENANCE
3,180.94
705.05
1,840.00
1,134.95
4,000.00
PURCHASED GAS EXPENSE
3,603,794.34
4,681,235.61
4,219,320.00
(461,915.61)
10, 046, 000. 01D
GAS DISTRIBUTION OPERATION
113,305.08
110,382.42
110,833.74
451.32
263,887.50
GAS DISTRIBUTION MAINTENANCE
38 ,903.80
43,934.15
29,662.81
(14,271.34)
73,663.00
CUSTOMER ACCOUNTING 6 COLLECTIONS
105,855.59
146.858.28
104,721.58
(42,136.70)
268,888.00
ADMINISTRATIVE 6 GENERAL EXPENSES
599,868.68
889,179.99
706,762.81
(182,417.10)
1,832,379.00
DEPRECIATION
747,919.00
761,250.00
738,838.80
(22,411.20)
1,827,000.00
TOTAL OPERATING EXPENSES
7,985,558.95
12,762,162.52
8,642,550.94
(4,119,611.58)
20,851,387.50
OPERATING INCOME
1,211,278.18
905,683.10
932,624.06
(26,940.96)
2,562,112.;:0
OTHER INCOME
OTHER - NET
50,957.48
63,253.52
22,40.00
40,303.52
60,000.00
INTEREST INCOME
143,872.48
107,608.27
164,000.00
(56,391.73)
410,000.00
MI SC INCOME
4,147.93
41,037.88
5,700.00
35,357.88
105,000.00
MISC INCOME - GAS WELLS
144,260.15
177,367.31
95,700.00
81.667.31
2901000.00
TOTAL OTHER INCOME
343,238.04
389,286.98
288,350.00
100,936.98
865,000.00
OTHER EXPENSES
DEPLETION - GAS WELLS
.00
.00
.00
.00
50,000.00
MISC EXPENSES
49,719.70
54,359.48
22,2
(32,109.48)
35,000.00
INTEREST EXPENSE
184,151.05
241,%4.40
231,000.00
(10,984.40)
597,430.00
TOTAL OTHER EXPENSES
233,870.75
296,343.88
253,250.00
(43,093.88)
702,430.00
CONTRIBUTION TO CITY
528,583.34
281,813.59
424,000.00
142,SB6.41
8001000.00
TOTAL CONTRIBUTION TO CITY
528,583.34
281,813.59
424,000.00
142,186.41
8001000.00
NON - OPERATING INCOME
(419,216.05)
(188,870.49)
(388.900.00)
200,029.51
(637,430.00)
NET INCOME
792,062.13
716,812.61
543,724.06
173,088.55
1,924,682.50
F
w
a
F
1
9
i
4,262.14
2001
CITY OF HUTCHINSON FINANCIAL REPORT
15,05232
JUNE
2000 2001
2001
EXPENSE REPORT - GENERAL
JUNE JUNE MONTHLY OVER (UNDER)
YEAR TO
0D5 MOTOR VECHICLE
MONTH MONTH BUDGET BUDGET
DATE ACTUAL
001 MAYOR & CITY COUNCIL
4,024.93
4,262.14
002 CITY ADMINISTRATOR
17,534.12
15,05232
003 ELECTIONS
105.92
0.00
DD4 FINANCE DEPARTMENT
23,864.93
28,600.99
0D5 MOTOR VECHICLE
11,816.18
14,679.62
006 ASSESSING
0.00
0.00
007 LEGAL
8,299.19
7,651 06
008 PLANNING
11,019.66
9,776.76
009 INFORMATION SERVICES
4,935.70
5,967.15
110 POLICE DEPARTMENT
173,716.79
157,611 78
111 SCHOOL LIAISON OFFICER
7,764.63
5,487.91
115 EMERGENCY MANAGEMENT
163.24
16.97
116 SAFETY COUNCIL
0.00
000
120 FIRE DEPARTMENT
14,161.20
10,000.40
130 PROTECTIVE INSPECTIONS
13,707.50
14,252.10
150 ENGINEERING
31,842.61
33,307.86
152 STREETS & ALLEYS
52,567.33
54,638.57
153 MAINTENANCE ACCOUNT
9,792.33
10,806.25
160 CITY HALL BUILDING
9,667.69
13,29954
201 PARKIRECREATION ADMINISTRAT
11,182.69
12,021.83
202 RECREATION
14,052.23
15,141.71
203 SENIOR CITIZEN CENTER
6,787.23
8,486.93
204 CIVIC ARENA
13,171.84
11,501.87
205 PARK DEPARTMENT
64,894.67
64,815.15
206 RECREATION BUILDING & POOL
8,864.57
9,925.27
207 EVENTS CENTER
0.00
856.19
250 LIBRARY
1,913.18
2,755.63
301 CEMETERY
15,660.27
10,502.86
310 DEBT SERVICE
0.00
52,004.93
321 TRANSIT
4,438.57
7,886.42
320 AIRPORT
1,373.63
16.63
350 UNALLOCATED GENERAL EXPENS
27,872.07
7,144.76
TOTAL
565,194.90
536,467.07
2001
2001 2001 JUNE
ADOPTED BALANCE PERCENTAGE
BUDGET REMAINING USED
0.00
0.00
18,545.94
60,079.00
41,533.06
30.87%
0.00
0.00
80,661.71
216,077.00
135,215.29
37.42%
0.00
0.00
(4,26)
7,416.00
7,420.26
-0.06%
0.00
0.00
144,716.31
359,991.00
215,274.69
40.20%
0.00
0.00
76,903.83
192,170.00
115,266.17
40.02%
0.00
0.00
36,000.00
36,000.00
0.00%
0.00
0.00
39,740.01
107,810.00
68,069.99
36.86%
0.00
0.00
52,753.08
151,060.00
98,306.92
34.92%
0.00
0.00
29,555.72
91,775.00
62,219.28
32.20%
0.00
0.00
783,708.10
1,965,973.45
1,182,265.35
39.86%
0.00
0.00
31,480.46
119,273.00
87,792.54
26.39%
0.00
0.00
352.09
4,750.00
4,397.91
7.41%
0.00
0.00
250.00
250.00
0.00%
0.00
0.00
67,310.80
343,948.00
276,637.20
19.57%
0.00
0.00
52,004.93
178,399.00
126,394.07
2915%
0.00
0.00
161,367.98
401,578.00
240,210.02
40.18%
0.00
0.00
301,978.89
745,793.00
443,814.11
40.49%
0.00
0.00
108,380.72
281,133.00
172,752.28
38.55%
0.00
O.DO
66,751.92
122,051.00
55,299.08
54.69%
0.00
0.00
79,221.88
174,549.00
95,327.12
45.39%
0.00
0.D0
60,919.94
216,409.00
155,489.06
28.15%
0.00
0.00
36,720.37
109,192.00
72,471.63
33.63%
0.00
0.00
132,474.92
246,587.00
114,112.08
5172%
0.00
0.00
282 ,952.51
770,252.00
487,299.49
36.74%
0.00
0.00
43,132.01
103,982.00
60,849.99
41.48%
0.00
O.DO
1,022.22
37,770.00
36,747.78
2.71%
0.00
0.00
57,777.50
123,170.00
65,392.50
46.91%
0.00
0.00
79,644.77
100,895.00
21,250.23
78.94%
0.00
0.00
27,871.00
27,871.00
0.00%
0.00
0.00
39,48677
(39,486.77)
0.00%
0.00
0.00
16.63
98,669.00
98,652.37
0.02%
0.00
0.00
110,074.03
907,011.00
796,936.97
12.14%
0.00
0.00
2,939,851.78
8,301,883.45
5,362,031.67
35.41%
•
91,268.32
99,289.98
0.00
0.00
509,824.26
1,344,429.00
834,604.74
Public Safety
209,513.36
550,083.33
0.00
0.00
934,656.38
2,612,593.45
1,677,737.07
35.78%
2001
94,202.27
CITY OF HUTCHINSON FINANCIAL REPORT
0.00
0.00
571,727.59
1,428,504.00
JUNE
2000
2001
136,526.68
122,748.95
2001
0.00
636,443 85
1,658,741.00
REVENUE REPORT - GENERAL
JUNE
JUNE
MONTHLY OVER (UNDER)
YEAR TO
ADOPTED
BALANCE PERCENTAGE
286,999.70
1,257,616.00
MONTH
MONTH
BUDGET
BUDGET
DATE ACTUAL
BUDGET
REMAINING
USED
TAXES
931,507.12
(34,194.48)
0.00
0.00
(29,945.09)
2,502,814.00
2,532,759.09
- 1.20%
LICENSES
670.00
1,030.00
0.00
0.00
22,245.00
34,600.00
12,355.00
64.29%
PERMITS AND FEES
74,665.51
33,428.89
0.00
0.00
128,914.79
245,700.00
116,785.21
52.47%
INTERGOVERNMENTAL REVENUE
5,393.18
13,860.03
0.00
0.00
62,205.17
2,587,814.00
2,525,608.83
2.40%
CHARGES FOR SERVICES
95,086.68
71,849.60
0.00
0.00
434,459.46
1,238,08000
803,620.54
35.09%
FINES 8 FORFEITS
5,209.20
0.00
0.00
0.00
18,706.11
60,000.00
41,293.89
31.18%
INTEREST
3,353.54
7,017.99
0.00
0.00
53,545.27
60,000.00
6,454.73
89.24%
REIMBURSEMENTS
40,020.47
(24,789.68)
0.00
0.00
4,736.35
129,175.00
124,438.65
3.67%
TRANSFERS
190,806.97
1,615.72
0.00
0.00
211,580.23
1,442,700.00
1,231,11977
14.67°x6
SURCHARGES - BLDG PERMITS
(2,615.30)
(1,403.28)
0.00
0.00
18.64
1,000.00
981.36
1.86%
TOTAL
1,344,097.37
68,414.79
0.00
0.00
906,465.93
8,301,883.00
7,395,417.07
10.92%
General Govt
91,268.32
99,289.98
0.00
0.00
509,824.26
1,344,429.00
834,604.74
37.92%
Public Safety
209,513.36
187,369.16
0.00
0.00
934,656.38
2,612,593.45
1,677,737.07
35.78%
Streets & Alleys
94,202.27
98,752.68
0.00
0.00
571,727.59
1,428,504.00
856,776.41
40.02%
Parks & Recreation
136,526.68
122,748.95
0.00
0.00
636,443 85
1,658,741.00
1,022,297.15
38.37%
Miscellaneous
33,684.27
28,306.30
0.00
0.00
286,999.70
1,257,616.00
970,616.30
22.82%
TOTAL
565,194.90
536,467.07
0.00
0.00
2,939,85178
8,301,883.45
5,362,031.67
35.41%
w
•
!
a
2001
CITY OF HUTCHINSON FINANCIAL REPORT
2001
JUNE
2000
2001
2001
2001
2001
JUNE
REVENUE REPORT - GENERAL
JUNE
JUNE
MONTHLY OVER (UNDER)
YEAR TO
ADOPTED
BALANCE PERCENTAGE
MONTH
MONTH
BUDGET
BUDGET
DATE ACTUAL
BUDGET
REMAINING
USED
TAXES
931,507.12
(34,194.48)
0.00
0.00
(29,945.09)
2,502,814.00
2,532,759.09
-1.20%
LICENSES
670.00
1,030.00
0.00
0.00
22,245.00
34,600.00
12,355.00
64.29%
PERMITS AND FEES
74,665.51
33,428.89
0.00
0.00
128,914.79
245,700.00
116,785.21
52.47%
.INTERGOVERNMENTAL REVENUE
5,393.18
13,860.03
0.00
0.00
62,205.17
2,587,814.00
2,525,608.83
2.40%
CHARGES FOR SERVICES
95,086.68
71,849.60
0,00
0.00
434,459.46
1,238,080.00
803,620.54
35.09%
FINES & FORFEITS
5,209.20
0.00
0.00
18,706.11
60,000.00
41,293.89
31.18%
INTEREST
3,353.54
7,017.99
0.00
0.00
53,545.27
60,000.00
6,454.73
89.24%
REIMBURSEMENTS
40,020.47
(24,789.68)
0.00
0.00
4,736.35
129,175.00
124,438.65
3.67%
TRANSFERS
190,806.97
1,615.72
0.00
0.00
211,580.23
1,442,700.00
1,231,119.77
14.67%
SURCHARGES - BLDG PERMITS
(2,615.30)
(1,403.28)
0.00
0.00
18.64
1,000.00
981.36
1.86%
TOTAL
1,344,097.37
68,414.79
0.00
0.00
906,465.93
8,301,683.00
7,395,417.07
10.92
41
w
•
20 -Jul -01
Institution
Description
Interest
Rate
CITY OF HUTCHINSON
CERTIFICATES OF DEPOSIT
8710181
Date Date
Of Of
Purchase Maturity
Amount
US BANK
FHLB
5.52%
311/01
9/9/04
370,000.00
Smith Barney
FHLB
6.50%
03 23 99
03 23 06
200,000.00
Smith Barney
313400 S H 7
7.17%
04/03/00
04/03/03
300,071.92
Smith Barney
FHLB
6.500%
01 0799
01 0709
750,000.00
Smith Barney
FHLB 3133m2 -u3
6.245%
02 23 99
02 23 09
300,000.00
Prudential
pool 336914
7.226%
1231 96
02 01 2026
64,586.73
Expected life 6.2 years
Smith Barney
FNMA
6.100%
012098
012005
300,000.00
Prudentail
pod 336399
7.270%
1231 96
0201 2026
83,150.83
Expected life 4.1 years
Prudential
Fed Home Laon
6.00%
01/28/99
01 2809
200,000.00
Smith Barney
FNMA
6.13%
03/10/99
03/10/06
500,000.00
Smith Barney
FNMA pass thru
7.50%
12/20/95
06/01/02
42,635.35
Prudential
Fed Home Loan
6.00%
10/26/01
10!26/01
399,625.00
Prudential
FHL
5.79%
11 1898
11 1805
199,750.00
Call 2118/99 and therafter
Marquette
5.60%
02 15 01
02 14 02
200,000.00
Smith Barney
Money Market
3.65%
6/25101
11/15/01
767,029.12
First Federal
6379
7.500%
07 28 00
0731 01
200,000.00
Prudential
FHLM
6.027%
0201 01
08 09 06
200,000.00
Marquette
1231'305
4.660%
5/31/01
5/31102
400,000.00
First Federal
7.000%
091400
09 17 01
1,000,000.00
Marquette
1231 '297
6.260%
0301 00
01 30 02
1,000,000.00
First Federal
6.950%
12 28 00
071201
700,000.00
Marquette
4.950%
5110/01
12/31/01
700,000.00
Marquette
6.650%
11 1700
11 2901
400,000.00
- --
$9,276,848.95
•
4(a) 1-
CITY OF HUTCHINSON
RESOLUTION NO. 11760
9 DONATING COMPUTER EQUIPMENT TO INDEPENDENT SCHOOL DISTRICT 423
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA:
THAT the City of Hutchinson has computer and other data processing equipment, which has been
declared unusable to the City.
THAT the City wants to donate this equipment to Independent School District 423 the school for
educational use of the students and other district needs.
THAT the following equipment is hereby transferred as a donation:
HIP Vectra VIL Series 4
�Ror/Prjpte r-C
N/A
SO* No
US65055390
D4666B
133 MHz
32 MB
HIP Vectra VIL Series 5
N/A
US70651177
D4579A
166 MHz
32 MB
HP Vectra XL
N/A
U
D4555A
133 MHz
32 MB
HIP Vectra XM Series 4
N/A
US61152943
D3965A
100 MHz
?
HIP Vectra XM Series 4
N/A
US61152953
D3965A
100 MHz
?
HIP Vectra XM Series 4
NIA
US6115
D3965A
100 MHz
?
HIP Vectra XM Series — 4
N/A
US61152956
D3965A
100 MHz
24 MB
HIP Vectra XM Series 4
N/A
US61152969
D3965A
100 MHz
8 M
HIP Vectra XM Series 4
N/A
US61153003
D3965A
100 MHz
40 MB
Panasonic CF-25
N/A
7E
CF-25DG84CAM
P120-133
32 MB
Panasonic CF-25
N/A
6KKSA03778
CF-25CG82AAM
P120-133
24 MB
Panasonic CF-25
N/A
6KKSA03783
CF-25CG82AAM
P120-133
24 MB
Panasonic CF-25
N/A
7AKSA05492
CF-25CG82AAM
P120-133
24 MB
Panasonic CF-25
N/A
7EKSA02161
CF-25DG84CAM
P120-133
32 MB
Power Macintosh 7500/100
Apple Multiple Scan 15
Display
FC5456CD3FX
M3979
?
?
IBM ThinkPad
N/A -
23-CFM42
9545-LOE
?
20 MB
N/A
Docking Station
97-A5994
3545-001
N/A
N/A
N/A
10 Headsets -
N/A
-- 5 - 182-35 - 52
N/A
N/A
N/A
5 Headset
N/A
5183-9500
N/A
N/A
N/A
6 Headsets with Mic
N/A
5064-2673
N/A
N/A
N/A
Dell
10637T0058A5
D1528-LS
14 in.
N/A
N/A
Goldstar --- 2 - 34 — C4400196A
1725
17 in.
N/
N/A
Goldstar
23
1520
14 in.
N/A
N/A
Goldstar
240C4901060A
1465DL
14 in.
N/A
N/A
Goldstar
258C5902560A
1527
14 in.
N/A
N/A
Goldstar
259J5800226A
1465DLs
14 in.
N/A
N/A
Goldstar
258C5A00050A
1527
NIA
NIA
N/A
HIP Ergo Ultra VGA
KR54251294
D2806b
14 in.
NIA
N/A
HP Ergo Ultra VGA
KR54364461
D2806B
14 in.
N/A
N/A
HIP Ergo Ultra VGA
KR54251313
D2806B
N/A
NIA
N/A
HP DeskJet 1200C
USC4A09159
C1676A
NIA
N/A
N/A
P D eskJet 1200C
SGC4B03391
C1676A
N/A
N/A
N/A
HIP DeskJet 550C
SG3BG27065
C2121A
N/A
N/A
4
4
4(b)
RESOLUTION NO. 11761
• RESOLUTION ESTABLISHING LOCATIONS
FOR TRAFFIC CONTROL DEVICES
WHEREAS, the Director of Engineering and the Police Chief agree that the following areas have
traffic control concerns which warrant traffic control devices, and;
WHEREAS, the Hutchinson City Council has the authority to establish locations as points where
traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City
Code;
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON:
That the Council hereby establishes that a traffic control device ]mown as a "STOP" sign shall be erected
at the following locations:
1. On Mahogany Ct SW at its intersection with Roberts St SW (North intersection)
2. On Mahogany Ct SW at its intersection with Roberts St SW (South intersection)
•
Adopted this day of , 2001 by the City Council of Hutchinson, Minnesota.
Mayor - Marlin Torgerson
City Administrator - Gary D. Plotz
I:Tub is WorksWesoMhfons lTRAFFICITratCo3l.doc
u
4(b)2
RESOLUTION NO. 11769
CITY OF HUTCHINSON
• RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
COMPUTER HUB EQUIPMENT
Ask
18,540
REPLACEMENT
CAPITAL
PROJEC
YES
MIDWAVE CORP
mr
The following items were authorized due to an emergency need:
ITEM
Date Approved:
• Motion made by:
Seconded by:
COST
PURPOSE I DEPT. I BUDGET I VENDOR
Resolution submitted for Council action
by: Ken Merrill, Finance Director
4(b)3
C
•
DATE: July 18, 2001
Hutchinson City Center
111 Hassan Stmt SE
Hutchinson, MN 55350 -2522
320 - 587- 5151/Fax 320 -234 -4240
MEMORANDUM
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT TO DEVELOP PARKLAND IN AN
AREA THAT IS CURRENTLY UNDEVELOPED, AS REQUESTED BY THE CITY OF
HUTCHINSON, PARKS DEPARTMENT, LOCATED IN THE AREA OF ONTARIO ST. AND 2"
AND 3 RD AVE.
Pursuant to Chapter 11, Section 8.18 and 6.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission
is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a
conditional use permit.
HISTORY
On June 8'", 2001 the City of Hutchinson, Parks department, submitted an application for a conditional use permit to
regrade and create additional park amenities at Tartan Park. This improvement is part of a grant that the Parks and
• Recreation Department received.
FINDINGS OF FACT
I . The required application was submitted and the appropriate fee was waved.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
July 5i 2001.
3. At the public hearing held, no neighbors were present to object nor had staff received any written objections.
RECOMMENDATION
The Planning Commission voted to recommend approval of the conditional use permit contingent on the following
conditions:
1. Silt fencing must be installed to properly protect the area from erosion.
2. The Parks Department shall provide a time line for construction.
3. The DNR Hydrologist must provide comment on the request.
Respectfully submitted,
William Arndt, Chairman
Hutchinson Planning Commission
• cc: Dolf Moon, Director of PRCE
Robert Collett, DNR Hydrologist
4(c)1
Primed on =yc]ed paper -
0
RESOLUTION NO. 11764
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO DEVELOP PARKLAND IN AN
AREA THAT IS CURRENTLY UNDEVELOPED, AS REQUESTED BY THE CITY OF
HUTCHINSON, PARKS DEPARTMENT, LOCATED IN THE AREA OF
ONTARIO ST. AND 2 AND 3 AVE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. City of Hutchinson, Parks Department, has made application to the City Council for a Conditional Use Permit
under Sections 8.18 and 6.07 to regrade and create additional park amenities at Tartan Park on property with
the legal description:
NW '/a of SW 1 /4 except N 2 rods and except W 2 rods
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
• 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The City Council hereby approves the conditional use permit with the following conditions:
Silt fencing must be installed to properly protect the area from erosion.
The Parks Department shall provide a time line for construction, when available.
Adopted by the City Council this 24 day of July, 2001.
ATTEST:
Gary D. Plotz
City Administrator
�J
Marlin D. Torgerson
Mayor
4 (c) 1
CITY OF HUTCHINSON „ PLANNING STAFF REPORT r
. To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dick Scheiffer, Dolf Moon, Don Nelson,
Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster,
Lenny Rutledge, Steve Madson, Heather Bieniek, Christie Rock and
Julie Wischnack, AICP
Date: July 6, 2001 — Meeting Date July 17, 2001
Applic City of Hutchinson (Applicant and Property Owner)
Conditional Use Permit
Brief Description
The City of Hutchinson is proposing to regrade and create additional park amenities at Tartan
Park. This improvement is part of a grant that the Parks and Recreation Department received.
The plan is provided below. The City Code requires a conditional use permit for disturbance of
materials within the floodway of the 100 year flood plain. The 100 year flood elevation in this
area is 1040.1.
GENERAL INFORMATION
• Existing Zoning: R3 and UC
Property Location: 5 Avenue — East of Huron Street — Tartan Park
Lot Size: NSA
Existing Land Use: Park area
Adjacent Land Use
And Zoning: River, Commercial and Residential
Comprehensive
Land Use Plan: Park/Open/Public
Zoning History: NA
Applicable
Regulations: Section 8.18 — Flood Plains
Section 6.07 — Conditional Uses
SPECIAL INFORMATION
Parking: The overall park plan includes space for parking area. The parking lots
will accommodate the users of this facility. The parking areas will not be
. paved with this improvement. (There are no standards within the code
for parking within a park area.)
4(C)1
Conditional Use Permit
•
City of Hutchinson — Tartan Park Improvement
Planning Commission Review — July 17, 2001
Page 2
Physical
Characteristics: The one - hundred year flood plain is at the 1040.1 elevation. The park
improvement area has elevations between 1038 and 1040.10.
Analysis: The code provides that parking and play areas are acceptable uses within
the 100 year flood plain . The code provides for a conditional use
process for movement of material beyond 1,000 cubic yards. This
improvement will not negatively impact the flood storage capacity of the
100 year flood plain.
Recommendation:
Staff met to discuss the proposal and recommends approval of the
conditional use permit based on the fact that the proposed use is not for
habitation and the approval with be with the following conditions:
1. Silt fencing must be installed to properly protect the area from
erosion.
2. The Parks Department shall provide a time line for construction,
when available.
3. The DNR Hydrologist must provide comment on the request.
•
•
Cc: Dolf Moon, Director of Parks, Recreation and Community Education
Robert Collett, DNR Hydrologist
4(c)1
•
Hutchinson City Center
111 Hawn Street SE
Hutchinson, MN 55350 -2522
320 - 587- 5151/Fa 320- 2344240
MEMORANDUM
DATE: July 19, 2001
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A VARIANCE TO REDUCE THE REQUIRED SIDE YARD SETBACK
FROM 6' TO 3' AND THE REQUIRED DRIVEWAY SETBACK FROM 5' TO 2' AS
REQUESTED BY JASON RUPRECHT, 575 HASSAN ST. SE.
Pursuant to Sections 6.04 and 8.05 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby
submitting its findings of fact and recommendation with respect to the aforementioned request for a variance.
HISTORY
On June 20', 2001, Jason Ruprecht, property owner, submitted an application for a variance to reduce the required side
yard setback to construct a new garage and widen his driveway.
FINDINGS OF FACT
• 1. The required application was submitted and the appropriate fee was paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on July
5 ", 2001.
3. At the public hearing held no neighbors were present to object nor had staff received any written objections.
RECOMMENDATION
The Planning Commission, on July 17, 2001, voted to recommend approval of both of the variances requested based
on the hardship of the unique shape of the lot, the location of the home and the fact that the code requires garage space
for residential units with the following conditions:
I . Any relocation of utility lines are at the owners expense.
2. The plans must follow the submitted site drawings, dated June 20, 2001.
3. Building can not be more than 1,000 square feet.
4. Building can not be used for commercial purposes.
5. The building can not pole constructed.
6. Building may not exceed 16 feet in height.
Respectfully submitted,
William Arndt, Chairman
Hutchinson Planning Commission
0
cc: Jason Ruprecht, 575 Hassan St. SE, Hutchinson, MN 55350
4(c) 2
PIr1 d Oil rUycled paaM -
0
RESOLUTION NO. 11765
RESOLUTION APPROVING A VARIANCE REQUESTED BY JASON RUPRECHT TO REDUCE
THE REQUIRED SIDE YARD SETBACK FOR THE CONSTRUCTION OF A NEW
GARAGE AND DRIVEWAY, LOCATED AT 575 HASSAN ST. SE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
Jason Ruprecht, property owner, has made application to the City Council for a Variance under Section 8.05
to construct a new garage (24' x 36') 3 feet from the property and to cement his driveway 2 feet from the
property line with the following legal description:
Lot 12 in Block 1 of Subdivision of Block 16 of Bonniwells 2 " Addition to Hutchinson
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
0 3. The Council has determined that the proposed use is not in harmony with the general purpose and intent of
the Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The City Council hereby approves both variances with the following conditions:
1. Any relocation of utility lines are at the owners expense.
2. The plans must follow the submitted site drawings dated June 20, 2001.
3. Building can not be more than 1,000 square feet.
4. Building can not be used for commercial purposes.
5. Building can not be pole constructed.
6. Building may not exceed 16' in height.
Adopted by the City Council this 24" day of July, 2001.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
4(c)2
CITY OF HUTCHINSON PLANNING STAFF REPORT r
• To: Hutchinson Planning Commission
Prepared By: Planning Staff. Brad Emans, Dolf Moon, Don Nelson, Jean Ward, John
Rodeberg, John Webster, Marc Sebora, Lenny Rutledge, Heather
Bieniek, Christie Rock, Dick Schieffer, Mark Schnobrich, Dick Nagy
and Julie Wischnack, AICP
Date: July 6, 2001 — Meeting Date July 17, 2001
Applican Jason Ruprecht, owner
Variance
Brief Description
The applicant is requesting a 3 foot variance from the side yard setback (6' required) to allow for
construction of a detached accessory building. The building would be 24' x 36'. The applicant
would also like to cement his driveway, which would be 2 feet from the property line (5' required).
GENERAL INFORMATION
Existing Zoning: R -2, Medium Family Residential
• Property Location: 575 Hassan Street SE
Lot Size: .24 acres
Existing Land Use: Residential
Adjacent Land Use
And Zoning: R -2 surrounding the area
Comprehensive
Land Use Plan: Low density residential
Zoning History: Platted prior to 1988
Applicable
Regulations: Section 8.05 — Setbacks in R -2 District
Section 6.04 — Variance Required
SPECIAL INFORMATION
Parking: Not Applicable
Physical
• Characteristics: The property is uniquely shaped in that typically, there is alley right of way
in the back yards of the homes. Because the street curves in this area the
back lot line is angled.
4(c)
Variance
Ruprecht — 575 Hassan Street SE
Planning Commission Review — July 17, 2001
Page 2 ,
Analysis: It is typical for staff to request the garage space to be smaller if a lot
setback is impacted. In this case, the depth of the building is quite large
(36'), but the width is a typical 24 foot wide structure. Staff researched
records to find there was a detached garage located on the property (see
attached map from 1985). The previous garage was 20' x 22'. The option
of moving the garage to the south, makes turning movements around the
home difficult. A 3 foot setback would typically be considered a
conditional use permit, but because the City does not have a formal record
of the structure being removed, a variance process is required.
Staff Recommendation:
Staff recommends approval of the 3 foot variance for the structure and a 3
foot variance for the driveway. The variance hardship for this application
is the unique shape of the lot; the location of the home; and the fact that the
code requires garage space for residential units. The following should be
conditions of approval:
1. Any relocation of utility lines are at the owners expense.
2. The plans must follow the submitted site drawings, dated June 20,
2001.
r�
LJ
•
3. Building can not be more that 1,000 square feet.
4. Building can not be used for commercial purposes.
5. Building can not be pole constructed.
6. Building may not exceed 16' in height.
Cc: Jason Ruprecht, 575 Hassan Street SE, Hutchinson MN 55350
4(c)2
F — I
L J
Hutchinson City Center
111 Hassan Streel SE
Hutchlnsoo, MN 55350.2522
320.587- 5151/Fax 320.234 -4240
MEMORANDUM
DATE: July 19, 2001
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A VARIANCE TO PLACE AN ACCESSORY BUILDING ON THE
PROPERTY LINE NEXT TO AN UNIMPROVED ALLEY AS REQUESTED BY PAUL AND
NICHOLE DIETEL, 237 COLLEGE AVE NE.
Pursuant to Sections 6.04 and 8.05 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby
submitting its findings of fact and recommendation with respect to the aforementioned request for a variance.
HISTORY
On June 20 2001, Paul and Nichole Dietel, property owners, submitted an application for a total variance to construct
a new garage on their property line next to an unimproved garage.
FINDINGS OF FACT
• 1. The required application was submitted and the appropriate fee was paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on July
5",2001.
3. At the public hearing held no neighbors were present to object nor had staff received any written objections,
staff did receive one letter in favor of the request.
RECOMMENDATION
The Planning Commission, on July 17, 2001, voted to recommend approval of both of the variances requested based
on the hardship of the unique lot configuration with the following conditions:
1. Any relocation of utility lines are at the owners expense.
2. The plans must follow the submitted site drawings, dated June 20, 2001.
3. The building can not pole constructed.
4. Building may not exceed 16 feet in height.
5. Building must meet building code requirements.
Respectfully submitted,
William Arndt, Chairman
Hutchinson Planning Commission
cc: Paul and Nichole Dietel, 237 College Ave NE., Hutchinson, MN 55350
0
Printed on recycbd paper - 4 (c) 3
Ll
RESOLUTION NO. 11766
RESOLUTION APPROVING A VARIANCE REQUESTED BY PAUL AND NICHOLE DIETEL,
TO CONSTRUCT A GARAGE AND DRIVEWAY ON THEIR PROPERTY LINE
NEXT TO AN UNIMPROVED ALLEY LOCATED AT 237 COLLEGE AVE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Paul and Nichole Dietel, property owners, have made application to the City Council for a Variance under
Section 8.05 to construct a new garage (16' x 20') and cement their driveway on their property line next to
an unimproved alley with the following legal description:
The West 49 feet of Lots 6 and 7 in Block 5, College Addition to Hutchinson
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
. 3. The Council has determined that the proposed use is not in harmony with the general purpose and intent of
the Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The City Council hereby approves both variances with the following conditions:
1. Any relocation of utility lines are at the owners expense.
2. The plans must follow the submitted site drawings dated June 20, 2001.
3. Building can not be pole constructed.
4. Building may not exceed 16' in height.
5. Building must meet building code requirements.
Adopted by the City Council this 24' day of July, 2001.
ATTEST:
Gary D. Plotz
City Administrator
•
Marlin D. Torgerson
Mayor
4 (c) 3
CITY OF HUTCHINSON PLANNING STAFF REPORT
• To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Jean Ward,
John Rodeberg, John Webster, Marc Sebora, Lenny Rutledge,
Heather Bieniek, Christie Rock, Dick Schieffer, Mark Schnobrich,
Dick Nagy and Julie Wischnack, AICP
Date: July 6, 2001 — Meeting Date July 17, 2001
Applicant: Paul an d Nicole Dietel, Owners
Variance
Brief Description
The applicants are requesting a total variance from the 6 foot side yard setback requirement to
construct a detached accessory building (garage). The garage would be 16' x 20'. The applicants
are also requesting a total variance from the 5 foot setback requirement for paving of the existing
driveway. The applicants discussed requesting a vacation of the alley, but upon further
investigation, it was discovered that many different utilities utilize the undeveloped right of way.
GENERAL INFORMATION
• Existing Zoning: R -2, Medium Family Residential
Property Location: 237 College Avenue NE
Lot Size: .149 acres or 6,470 square feet
Existing Land Use: Residential
Adjacent Land Use
And Zoning: R -2 surrounding the area
Comprehensive
Land Use Plan: Low density residential
Zoning History: Platted prior to 1988
Applicable
Regulations: Section 8.05 — Setbacks in R -2 District
Section 6.04 — Variance Required
SPECIAL INFORMATION
Parking: Not Applicable
• Physical
Characteristics: The property abuts an undeveloped alley right of way. The alley has a
lot of vegetation. There is a very large maple tree to the east of the
proposed garage location.
4(c)3
Variance
Dietel — 237 College Avenue NE
Planning Commission Review — July 17, 2001
. Page 2
Analysis: This property had a detached garage at one point in time. The aerial
photo provides information that the previous garage was approximately
16' x 20' but probably encroached into the alley area. Staff believes that
a number of options to meet setback requirements have been reviewed.
The lot width is very narrow, in that it is 49 feet wide. In the older plats
in town, it is common to find 66 foot wide lots. This lot was created as
the back portions of Lots 6 and 7 of College Addition. Therefore; the lot
width characteristics provide for a unique lot configuration.
Because of the proximity to the home, special construction methods may
need to be used. A minimum of 6 feet of separation is required without
fire protection.
Staff Recommendation:
Staff recommends approval of the 6 foot side yard variance for the
garage and the 5 foot side yard variance for the driveway. The
recommendation is based on the hardship of unique lot configuration.
The following should be conditions of approval:
•
•
1. Any relocation of utility lines are at the owners expense.
2. The plans must follow the submitted site drawings, dated June
20, 2001.
3. Building can not be pole constructed.
4. Building may not exceed 16' in height.
5. Building must meet building code requirements.
Cc: Paul and Nicole Dietel, 237 College Avenue NE, Hutchinson MN 55350
4(c)3
0
DATE: July 18, 2001
Hutchinso City Center
III Hassan Slreet SE
Hutchinson, MN 55350.2522
320.587- 5151/F" 320.234 -4240
MEMORANDUM
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO CONSTRUCT A 6' PRIVACY
FENCE IN THE FRONT YARD, AS REQUESTED BY MURIEL FELSKA, 103 ELK DR.
Pursuant to Chapter 11, Section 10.07, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby
submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use
permit.
HISTORY
On June 20, 2001, Muriel Felska, property owner, submitted an application for a conditional use permit to install a 6
foot fence in his front yard.
FINDINGS OF FACT
• 1. The required application was submitted and the appropriate fee was paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
July 5i 2001.
3. At the public hearing held, one neighbor was present to object to the request.
4. After review of the request, the City Engineer recommended approval as proposed because of the fact the
applicant would start 68' from the southern property line.
RECOMMENDATION
The Planning Commission, on July 17, 2001, voted to recommend approval of the conditional use permit with the
following conditions:
1. If for any reasons utilities would need to be installed or altered on the property and the fence
would be removed, the replacement would be at the owner's expense.
2. The fence has to be set back 68' from the southern property line (Elks Drive)
3. The finished side of the fence must face the exterior lot lines.
4. The fence can not be higher than 6 feet.
Respectfully submitted,
William Arndt, Chairman
Hutchinson Planning Commission
0 cc: Muriel Felska, 103 Elks Dr., Hutchinson, MN 55350
4(c)4
Printed on recycled paper -
•
RESOLUTION NO. 11767
RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR LOCATING A 6'
FENCE WITHIN THE FRONT YARD SETBACK AS REQUESTED BY MURIEL FELSKA,
103 ELKS DR.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Muriel Felska, owner, has made application to the City Council for a Conditional Use Permit under Section
8.17 to place a fence within the front yard setback of their property, with the following legal description:
Lot 1 Block 1, Schmidtbauers 4" Addition, Hutchinson, Minnesota
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan,
CONCLUSION
The City Council hereby approves the conditional use permit with the following conditions:
If for any reasons utilities would need to be installed on the property and the fence would
have to be taken down it would be at the owner's expense.
2. The fence has to be setback 68' from the southern property line (Elks Drive).
3. The finished side of the fence must face the exterior lot lines.
4. The fence can not be higher than 6 feet.
Adopted by the City Council this 24', day of July, 2001.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
4(c)
CITY OF HUTCHINSON PLANNING STAFF REPORT
40 To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Christie Rock,
Jean Ward, John Rodeberg, John Webster, John Olson, Lenny
Rutledge, Mark Schnobrich, Heather Bieniek, Steve Madson, Dick
Nagy, and Julie Wischnack, A1CP
Date: July, 2001 — Meeting Date: July 17, 2001
Applicant: Muriel Felska, property owner
CONDITIONAL USE PERMIT
Brief Description
The applicant would like to construct a 6 -foot fence in their front yard. The property (103 Elks
Dr.) is located on a comer lot, thus giving them two front yards. The required setback for a
"comer side" is 25 feet from the property line. The proposed fence would be 2 feet from the
property line. There has been similar applications the past couple months, with those Staff has
recommended the applicants to start the fence at least 5 feet from the property line. This
application is different because the owner has proposed to start the fence 68 feet from the front
. property line, which is a greater distance then the previous applicants.
GENERAL INFORMATION
Existing Zoning: R -1 Single Family Residential
Property Location: 103 Elks Dr. SE
Lot Size: .424 acres. / 18,455 sq. ft
Existing Land Use: Single Family Dwelling
Adjacent Land Use
And Zoning: Residential, R -1 to the South and East of the property, R -2 to the North
of the property and Elks Park to the West of the property.
Comprebensive
Land Use Plan: Low Density Residential
Zoning History: N/A
Applicable
Regulations: Section 10.07— Conditional Use Permit Required, variation to the
requirements
0 SPECIAL INFORMATION
Transportation: N/A
4(c)4
•
Conditional Use Permit
Felska- fence
Planning Commission— July 17, 2001
Page 2
Parking: N/A
Physical
Characteristics: The fence would be setback 68' from their actual front yard off Elks Dr.
The fence would start about 3' behind the house. The setback issue is off
of Sherwood St. (defined as a comer side).
Analysis and
Recommendation: Staff recommends that the Conditional Use Permit be approved as
submitted with the following conditions:
1. The fence has to be set back 68' from the southern property line
(Elks Drive)
2. If for any reason utilities need to be installed or altered on the
property and the fence would have to be taken down it would be at
the owners expense.
3. The fence would be installed no higher than 6 feet.
4. Finished side of the fence must face the exterior lot lines.
Is
0
Cc: Muriel Felska, property owner
4(c)4
C J
DATE: July 18, 2001
Hutchinson City Center
111 Hal n Sim( SE
nutcbir c n, MN 55350.2522
320 - 587- 515INax 320.234 -4240
MEMORANDUM
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO RELOCATE GARY'S GARAGE
TO MCCLURE'S BUILDING WHICH IS ZONED 1 -1, LOCATED AR 945 5" AVE SE, AS
REQUESTED BY DICK MCCLURE.
Pursuant to Section 7.14 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for conditional use permits.
HISTORY
On June 19'", 2001 Richard McClure, property owner, submitted an application for a conditional use permit to move
Gary's garage (auto repair) from its current site to the new building McClure will be opening this fall.
FINDINGS OF FACT
• 1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on July
5
3. At the public hearing held, no one was present to object nor had staff received any written objections.
RECOMMENDATION
The Planning Commission voted to recommend approval of the conditional use permit with the following conditions:
1. The applicant/ owner must install 100% opaque fencing (wood construction) around the vehicle storage
area at the time Gary's Garage occupies the new building.
2. No vehicles or items in the process of repair shall be located outside the fenced area or outside the
building.
3. If violations or complaints arise regarding the use, the City may require a hearing and consider revocation.
4. A new drawing of the fence must be submitted to the City of Hutchinson, Planning Department, stating
how big the fence is going to be, where it is going to be located, and what materials are going to be used
before the garage may occupy the building.
Respectfully submitted,
William Arndt, Chairman
Hutchinson Planning Commission
• cc: Dick McClure, 384 School Rd. S, Hutchinson, MN 55350
Gary Sauber, Gary's Garage, 945 5' Ave SE, Hutchinson, MN 55350
Pnnted on recycled paper - 4 (c) 5
0 RESOLUTION NO. 11768
RESOLUTION APPROVING A CONDITIONAL USE PERMIT TO RELOCATE GARY'S
GARAGE TO MCCLURE'S BUILDING LOCATED AT 945 5 AVE SE, AS REQUESTED
BY DICK MCCLURE.
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
Dick McClure, property owner, has made an application to the City Council for a Conditional Use Permit
under Sections 8.14 and 6.04 to relocate Gary's Garage (auto repair) to the new building the applicant is
constructing, with the following legal description:
Lots 4, Block 1, Swanson's Subdivision, Hutchinson Industrial District, Hutchinson, Minnesota
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The City Council hereby approves the conditional use permit with the following conditions:
I . The applicant/ owner must install 100% opaque fencing around vehicle storage area at the time
that Gary's Garage occupies the new building.
2. No vehicles or items in the process of repair shall be located outside the fenced area or outside the
building.
3. If violation or complaints arise regarding the use, the City may require a hearing and consider
revocation.
4. A new drawing of the fence must be submitted to the City of Hutchinson, Planning Department,
stating how big the fence is going to be, where it is going to be located, and what materials are
going to be used before the garage may occupy the building.
•
Adopted by the City Council this 24i day of July, 2001.
W@1641
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
4(c)5
„ CITY OF „ PLANNING „ STAFF REPORT
v
• To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dick Scheiffer, Dolf Moon, Don Nelson,
Gary Plotz, Jean Ward, John Rodeberg, John Webster, Mark
Schnobrich, Steve Madson, Heather Bieniek, Christie Rock and Julie
Wischnack, AICP
Date: July 6, 2001 — Meeting Date July 17, 2001
Applicant: Richard McClure, owner
Gary Sauber, Applicant
Brief Description
The applicant is in the process of constructing another building on property located at 945 5`
Avenue SE. The building is 48 feet by 200 feet (9,600 square feet). The owner wishes to lease
space to "Gary's Garage ", which is currently located in an existing building on the property. The
business is proposing to lease 3,744 square feet. The 1 -1 Zoning District does not directly permit
auto repair businesses, but does allow a body shop as a conditional use, which staff as interpreted
to be similar use.
• GENERAL INFORMATION
Existing Zoning: 1 -1
Property Location: 945 5 Avenue South East
Lot Size: 36,940 square feet
Existing Land Use: Building is under construction.
Adjacent Land Use
And Zoning: West — city property; North — college; East — Allied Mechanical
•
4(c)5
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4(c)5
Conditional Use Permit
Richard McClure /Gary's Garage
Planning Commission Review — July 17, 2001
Page 2
Comprehensive
Land Use Plan: Industrial
Zoning History: NA
Applicable
Regulations: Section 8.14 — Setbacks in Industrial District
Section 6.04 — Variance Required
SPECIAL INFORMATION
Transportation: Access 5 Avenue SE through property owned by applicant.
Parking: if an enclosed parking area is provided for this use, 20 parking spaces
remain for the building. The parking was calculated on the remaining
being used for some type of warehousing (1 space per employee on
principal shift or 1 per 2,000 square feet) If there was some type of
manufacturing in that space it would require 2 spaces per 1,000 square
feet. The plan provides for adequate parking area. All parking areas
must be paved at the time of final occupancy.
• Physical
Characteristics: The lot has a fairly steep slope, dropping 18 feet over 220 feet. The
grading and drainage plans have been reviewed by the City Engineer.
Analysis: Staff has concerns about outside storage in this area. There have been
complaints regarding the items in the parking lot of this property. There
are building materials, many inoperable or unlicensed vehicles, and
general outside storage. The applicants are proposing an enclosed chain
link fence for the use. Staff believes that, at a minimum a 100% opaque
fence, must be required. The proposed fenced area (30 x 60 feet) would
allow for approximately 9 cars to be stored. The site has in excess of 25
vehicles relating to this business as well as a large boat. The application
states that storage outside the fenced area would be no more than 6 units
and be no longer than 7 days. Staff believes that would be nearly
impossible to enforce; therefore are recommending a larger opaque
fenced space where vehicles would be stored.
The following is the criteria for reviewing conditional use permits:
2. A conditional use permit for the uses listed in Section 8 of this Ordinance shall
be granted only if evidence is presented to establish:
(a) That the proposed building or use at the particular location requested
is necessary or desirable to provide a service or a facility which is in
the interest of the public convenience and will contribute to the
general welfare of the neighborhood or community;
(b) That the proposed building or use will not have a substantial or undue
adverse effect upon adjacent property, the character of the
neighborhood, traffic conditions, utility facilities and other matters
affecting the public health, safety and general welfare; and
4(c)5
Conditional Use Permit
Richard McClure /Gary's Garage
Planning Commission Review —July 17, 2001
• Page 3
(c) That the proposed building or use will be designed, arranged, and
operated so as to permit the development and use of neighboring
property in accordance with the applicable district regulations.
Staff recommends approval, contingent on the following items:
1. The applicant/owner must install 100% opaque fencing around
vehicle storage area at the time that Gary's Garage occupies the
new building.
2. No vehicles or items in the process of repair shall be located
outside the fenced area or outside the building.
3. If violations or complaints arise regarding the use, the City may
require a hearing and consider revocation.
Cc: Richard McClure, property owner
Gary Sauber, Gary's Garage, 945 5 th Avenue SE
•
•
4(c)5
APPLICATION FOR PUBLIC DANCE PERMIT
FEE $50.00
•
Date Sut m �d (Must,bs 4.'weelks
PIa111$01k#�3
�•OSC G G Ci O
z
A i
U '
\ I/
`.:.
Yes
tort 400W t 1+ ► Wefau�7
Ye
No
,ybU
No
Signature of Applicant
-7 -� -C' (
0
1: 1FORMSOANCEPERMIT 09199
4(d)
Form No. 235—:== o= uter
FMAM "ON SALE"
#ptate of Offintoota,
COUNTY Of -21E — City -- ------- 01 itutchinson
To am the. ......... .................... of th ......... 9 1 ...................... dAlInVURKRR . . ....... . .....
....... .......S of Minaettota:
1 11i /oor ) . .....................
hereby PP&L,a_ a tisane for "a term of_ I L 7
from h dar of--- weau
At Retail Only, Non-hftzlca Malt LWOOM
as the came are defined by ZOW, for OommasP"On "O-r' Aces Offt'aim Premises In O
d4wriNd as follows, to-WU- -
W which place Ma aisielloant. -aM-N.-the bu4imm of--,
and to that and rervNIMS --A" stat&—ad MICROS:
That said as United states; of /cod moral O&WW'Or
and repute; and ha -a#a4nOd the age of 21 Foam; the
establi.thment for which the license wiU be issred If thle appiloatim is granted.
Tk,u no ma"fadww of such Mau Uquorshaa any ownership, in VA or in part,
W said business of said appliatual-,or any inured therein;
That said applioant--mako.-this appLioation, pursuant and subject So all the Isaar of the Skala of
Xiniwaasa area the ordlnanes and rejulaitans of saK Ury --
applicable thereto, wh Ich are hereby made a paxt h and harsbV agree-. -to obe and obey As same;
........ . — ---- ---------- ---- iii nw,r� M ro. a W ffW.%WW
Recortnand approval.
Driver's license I.D. r*5uirad for purchase.
cjft, A.44 rUae , e
Sieve Madeon, Police Chief
Each applicant further states that --he is not now the holder of. nor has --he made application tar,
nor does —he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of
intoxicating liquor. I
P. 0. Wdrode
C
4(f)
'De or I
01-
Mem
•
•
To: Randy DeVries
From: Marion Graham
Date: 07/19/01
Re: Out of State Travel
Z!!!�'
t
Water/Wastewater Department
1300 Hwy 22 South
Hutchinson, MN 55350
Phone: 320-234-4233
Fax: 320-234-7485
As a recent recepient of theCentral States Region WEF Lab Excellence Award, I have been
selected to represent Central States as a team member to the "01 WEF Operations Challenge
in Atlanta Georgia at WEFTEC, Oct 13 -17.
I am requesting out of state travel for.
1. 1" Practice sessions at Madison Wisconsin on August 2 & 3, 2001
2. 2 Practice session at Madison Wisconsin will be in September, (date to be announced)
Travel would consist of leaving Wed. Aug 1st, and returning on Fri. Aug 3
Travel arrangements for the September practices will be the same as in August
2. WEFTEC Conference October 13 -17, 2001
Travel would consist of leaving Friday October 13 and returning on Thurs. Oct 18th
Central States will pay expenses up to $750 per team member, the remaining costs will be
minimal..
4(g)
Central States Water Environment Association, Inc.
•
Comprised of the States of Illinois, Minnesota, Wisconsin
Member: Water Environment Federation
SECRETARY- TREASURER: ALLAN L. RAE
2480 Amy Lane
Al IL 60506 -4202
630 /896 -3348
FAX 630/896 -3348
Website: w cswea. org
ADMINISTRATIVE YEAR: 2000 - 2001
1' Vice President
DAVID C. LANE
Rochester Water Reclamation Plant
301 37' Street N.W.
Rochester, MN 55901
5071281 -6190
FAX 5071287 -1389
Email: dienewrp®InfoneLlsl. net
•
2n 'Am President
ERIC R. LECUYER
City of Crystal Lake
100 West Municipal Complex
Crystal Lake, IL 60014
(115/45 11
FAX 815/459-2350
Email: edec@slamelinacem
WEF Director'01
JAMES L. NEMKE, P.E.
Madison Metro Sewerage District
1610 Moorland Road
Madison 53713
608222.1201, ext. 253
FAX 6081222 -2703
Email: jimngrnadsewer.org
Dear Marion:
Congratulations on being selected to represent Central
States as a team member to the `01 WEF Operations
Challenge in Atlanta GA.
There will be two teams, five members each. The team
names are the Shovelers and the Pumpers.
As in the past, teams have had two practice sessions at
Madison Metro Sewerage District in Madison,
Wisconsin. Practice will be the same as last year on
Thursday and Friday, August 2 & 3 2001. I would like
everybody to meet at the Metro Plant by 11:00 am to get
know each other and then go to lunch by 12:00 noon.
WEF Dlraclor'02
KENNETH V. JOHNSON, P.E_
June 28,2001
President
Greeley and Hansen
JOHN R. LEONHARD
DANIEL L. LYNCH
Janesvise Waslewaler Plant
Cry of Fond du Lac
Marion Graham
P.D. Box 150
312/57
FAX 312155 &1006
Fond du Lac, WI 54936-0150
City Centre
920/929 -3262
y
FAX 920/929-3264
111 Hasson St SL
Email: jleanhard ®G.fand -du -lac wi us
Hutchinson, MN 55350
1' Vice President
DAVID C. LANE
Rochester Water Reclamation Plant
301 37' Street N.W.
Rochester, MN 55901
5071281 -6190
FAX 5071287 -1389
Email: dienewrp®InfoneLlsl. net
•
2n 'Am President
ERIC R. LECUYER
City of Crystal Lake
100 West Municipal Complex
Crystal Lake, IL 60014
(115/45 11
FAX 815/459-2350
Email: edec@slamelinacem
WEF Director'01
JAMES L. NEMKE, P.E.
Madison Metro Sewerage District
1610 Moorland Road
Madison 53713
608222.1201, ext. 253
FAX 6081222 -2703
Email: jimngrnadsewer.org
Dear Marion:
Congratulations on being selected to represent Central
States as a team member to the `01 WEF Operations
Challenge in Atlanta GA.
There will be two teams, five members each. The team
names are the Shovelers and the Pumpers.
As in the past, teams have had two practice sessions at
Madison Metro Sewerage District in Madison,
Wisconsin. Practice will be the same as last year on
Thursday and Friday, August 2 & 3 2001. I would like
everybody to meet at the Metro Plant by 11:00 am to get
know each other and then go to lunch by 12:00 noon.
WEF Dlraclor'02
KENNETH V. JOHNSON, P.E_
Enclosed is general information and a map to the Metro
Wisconsin Truatee'01
Greeley and Hansen
Plant. More information will be discussed at the
DANIEL L. LYNCH
Janesvise Waslewaler Plant
100 South Warner — Suite 1400
Chicago, IL 60606-4006
8-2320
meeting. Any question please feel free to phone me at
123 East Delavan
Janesville. WI 53546
312/57
FAX 312155 &1006
507- 373 -9159 office or home at 507- 377 - 9346
FAX 6 ai'l's
Email: kiohnaorCgreeiey- hansen. con,
-
-3125
Past President
CHARLES A. HANSEN, P.E.
Peterson and Metz Inc.
4811 Emerson Avenue — Sude 203
Palatine, IL 6(X167 -7416
847/303 -0363
FAX 047A03-0374
Ema)4: PmatzilOaol.cOM
PWOD Regional Represent"Ve'02
Thanks
Sincerely,
Fick A tiling, Superintend lit
Wastewater Treatment Plant
City of Albert Lea
221 East Clark Street
Albert Lea, MN 56007
507- 373 -9159 MAY 13 -16, 2001
Local Arrangements Chairperson
CAROLS_ STRACKBEIN
Sandell Water Pollution Control Company
8333 Nonh 49 Street
Brain Deer, WI 53223
4141365 -2231
FAX 414/3(152210
Email: cstrackbein(Tduids.dhnd.com
I A r^DyICCF r'.Pl
Minnesota Trustee 'W
DENNIS LINDEKE
Mel Council Emiranmenal Services
P , Box 153
Hastkgs, MN 55033
651/4374212
FAX 651/437 -5749
Email: denm llhadekeQrnetc. state mn.us
Illinois Tmstee'00
DENNIS STRETCHER
City of Elmhurst
209 North York Road
Elmhurst, IL 60126
63015343046
FAX 6301834 -0298
Email dennie.abeicher®ehnhurst.org
Technical Program Chatrperson
WILLIAM BOYLE
Depl. of CNII Emnron enlal Engrg
Lnuversdy of Wucrosln- Madison
1415 Johnson Drive Q (g)
Madison, WI 53706
61
FAX 606/26215199
Email: Doylegengr.wisc. edu
RICK D. ASHLING
Albed Lea Wastewater Plant
311 Wrilamor Road
Albert Lea, MN 56007
5071373 -9159
FAX 507r377.3845
Emal: aIMPI 1p net
•
Thanks
Sincerely,
Fick A tiling, Superintend lit
Wastewater Treatment Plant
City of Albert Lea
221 East Clark Street
Albert Lea, MN 56007
507- 373 -9159 MAY 13 -16, 2001
Local Arrangements Chairperson
CAROLS_ STRACKBEIN
Sandell Water Pollution Control Company
8333 Nonh 49 Street
Brain Deer, WI 53223
4141365 -2231
FAX 414/3(152210
Email: cstrackbein(Tduids.dhnd.com
I A r^DyICCF r'.Pl
Minnesota Trustee 'W
DENNIS LINDEKE
Mel Council Emiranmenal Services
P , Box 153
Hastkgs, MN 55033
651/4374212
FAX 651/437 -5749
Email: denm llhadekeQrnetc. state mn.us
Illinois Tmstee'00
DENNIS STRETCHER
City of Elmhurst
209 North York Road
Elmhurst, IL 60126
63015343046
FAX 6301834 -0298
Email dennie.abeicher®ehnhurst.org
Technical Program Chatrperson
WILLIAM BOYLE
Depl. of CNII Emnron enlal Engrg
Lnuversdy of Wucrosln- Madison
1415 Johnson Drive Q (g)
Madison, WI 53706
61
FAX 606/26215199
Email: Doylegengr.wisc. edu
0
•
r1
U
Memorandum
From: Randy DeVries, Utility Director
Date: 0711 9 /01
Re: Out-of -State Travel
Water/Wastewater Department
1300 Adams Street South
Hutchinson, MN 55350
Phone: 320-234-4233
Fax: 320-234-7485
Per city council policy I am requesting travel to Atlanta, Georgia for the Water
Environment Federation Annual Conference and Exposition, WEFTEC,
October 13- 17,2001. 1 will be attending sessions on Biosolids Management,
Collections Systems, Wastewater Process, and Plant Operations. Besides
attending the Exposition, I will be attending the DeKalb County Biosolids
Land Application Facility. This conference was budgeted for 2001, and
recommend approval.
4 (g)
JUL 1 1 ?001
City of Hutchinson
Mr. Gary Plotz
Mr. Lawrence Winter
City of Hutchinson
111 Hassen Street SE
Hutchinson MN 55350
Thursday, July 05, 2001
Dear Mr. Plotz:
Dear Mr. Winter:
c
enviro
`rr� war°^
It is with great pleasure that Biocorp is awarding the City of Hutchinson its 2001 Biocorp
Environmental Award. Our Board retains that the program designed by your team and
implemented by the City is an outstanding program, which go beyond the City.
With this Award, Biocorp wishes to recognize the leadership and the educational value of your
. program. We believe that you are showing innovation and that your program is leading toward a
significant reduction of organic wastes.
In highlighting your unique efforts, Biocorp intends to demonstrate that the recovery of organic
materials is a feasible way to eliminate or reduce wastes, rebuild soils and move closer to a
"Sustainable Society".
We arrveleased to be associated with your City and we are looking forward to work with you
in the K' d OC ✓
Officer
Enclosure: 2001 Biocorp Environmental Award
•
Biocorp, Inc. 2619 Manhattan Beach Blvd., Redondo Beach, CA 90278
Tel: (310) 643 -1626 Fax: (310) 643 -1622 Toll Free:1(888) 206 -5658
E -Mail: info @BiocorpUSA.com Web Site: http: / /www.BiocorpUSA.com
Regional Offices: USA: CA, CO, MN, KS, NC, FL, GA, MI, VA, OH, NJ, NY Canada: QX, ONT, BC 6(a)
RECEIVED
JUL 1 z 7nn1
CITY OF City of Huhmil n
• LITCH FI ELD
M I N N E S O T A
July 10, 2001
Marlin Torgerson, Mayor
City of Hutchinson
111 Hassan Street SE
Hutchinson, Minnesota 55350 -2522
Dear Mayor Torgerson,
i On behalf of the City of Litchfield, I would like to express a sincere "Thank You" for your
assistance after our recent storm. It is so reassuring that in this fast paced world which we live in,
your organization took the time to be a good neighbor.
This letter is written to express appreciation to all those employees of your organization who
worked so hard on our mammoth downed tree problem. Thanks to their efforts, life was somewhat
back to normal by the end of the week. Please share this letter with all those that were in Litchfield.
Should you ever find yourself in a similar circumstance, the City of Litchfield will most
definitely be there to assist you. Once again, thank you and your wonderful employees.
Sincerely,
f�, C.6,
Vern Madson
Mayor
•
126 Marshall Avenue North Litchfield, Minnesota 553552195
(320)693 -7201• Fax: (320) 693-9134
AN EQUAL OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER
6(b)
CITY OF HUTCHINSON
MEMO
Finance Department
July 20, 2001
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL, FINANCE DIRECTOR
SUBJECT: TAX, LOCAL GOVERNMENT AIDS, IMPACT ON 2002 BUDGET
While all the information is not in yet, I would like to update the
City Council on the changes in tax law, local government aids and
other available information and how it affects the 2002 budget.
11
U
6(c)
C
•
Hutchinson City C enter
111 Hassan Street SE
Hutchinson, MN 55350.2522
320 - 587- 515LFu 320- 234 -4240
M O R A N D U M
TO: Honorable Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering/Public Works
RE: Consideration of Purchase of Sewer Maintenance (Jetter/Vacuum) Vehicle
DATE: July 18, 2001
The above purchase was first considered at the City Council meeting of June 12 and was
deferred until further information was received regarding the bidding process and
consideration given by John Olson (Assistant Public Works Director) and Randy DeVries
(Director of Water/Wastewater/Resource Recovery). After discussions with the three of us
we are recommending purchase of the Vactor from MacQueen Equipment Inc. (State
Bid) for $163,756 (confirming the previous recommendation).
• Background Information:
The two vehicles compared were both available from the State Bid. This is a competitive
bidding process in which volume pricing is assured and governmental agencies may
purchase without doing their own competitive bidding.
2. Under this process, the City may consider other factors in the selection of the equipment.
In this case we compared life -cycle cost and options.
a. COST Considering resale value and maintenance, the costs of the two vehicles
are virtually identical. The Vactor has had a higher resale value and a slightly
better maintenance record. We therefore decided that cost could not be the main
factor for the selection.
b. OPTIONS Although each vehicle generally has the same functions, each uses
different formats and equipment. Both the staff that will be doing the operations,
and John and Randy, extensively reviewed both vehicles. The Vactor had features
which the staff felt would clearly make it easier and safer to operate and maintain.
Based on identical long -term costs, it was determined that the Vactor would be the
better choice for the City of Hutchinson.
• 3. The handout from the previous consideration is attached for your reference.
Printed on nxydl d paper - 7 (a)
M l:
• MEMORANDUM
TO: Honorable Mayor and City Council
FROM: John Olson, Asst Public Works Dir.
RE: Purchase of Combination Sewer Maintenance Jetter/Vacuum Truck
DATE: 06/12/01
cc: Randy DeVries, Dir W /WW"TF.
PURCHASE OF COMBINATION SEWER JETTER /VACUUM TRUCK
Wastewater Dept recommends purchasing a Vactor Sewer JetVac truck from MacQueen
Equipment, Inc. for $163,756 to replace our existing 1991 Vactor Sewer]etVac. The VactOI is
available through the MN Dept of Administration Cooperative Purchasing Venture (State Bid).
The City's sewer JetVac truck is used to dean sewer lines throughout the City. Sanitary sewer lines
are systematically cleaned on a continuous basis each year, and storm sewer lines are cleaned as
needed. The current 1991 Vactor JetVac has been reliable. Sewer clearing is hard on equipment,
and the Wastewater Department feels the 10 -year period for machine rotation is reasonable.
• To assess this purchase, Randy DeVries, Bruce Fenske, Sewer Maint Tech., and I attended the
Wastewater Pumper Show in Nashville, TN in February, 2001. During our trip, we were able to see
each of the JetVac trucks available. We narrowed our choice to one of two machines, Vactor and
Camel We were saw demonstrations of both machines through a dealer or at another City.
Quotations were as follows:
Vactor. $223,756 less: trade -in of $60,000 = $163,756
CameL• $200,858 less: trade -in of $52,258 = $148,600
The price difference is about $15,000. However, historically Vactor has retained value well. It is
likely, based on historical performance, that we could recover $15,000 when trading the Vactor in the
future. Therefore, as I see it, the opportunity cost of the Vactor over the Camel is about $5,700
(Current $15,000 versus its future value of about $9,300).
Randy has made the following comments related to this recommendation:
1. $5,700 over 10 years is little money, considering staff likes operability of the Vactor
2. The Vactor we own has been an excellent machine.
3. Based on reference checks Randy made, Vactor was reported as being more reliable.
4. Historically Vactor has retained its resale value well.
5. The budget was for $250,000 for this purchase; the Vactor came in less than budgeted
•
7(a)
From: Randy DEVRIES
• To: John Olson
Date: 6/12/01 8:52AM
Subject: Re: Vactor / Camel quotations
John, after reviewing the quotations from ABM and MacQueen I am recommending the Vactor based on
the following.
1. the 5,700 over 10 years is very little money, considering the staff likes the operability of the vactor.
2. The Vactor that we know own has been an excellent machine.
3. Based on reference checks the Vactor was more reliable.
4. The Vactor may have even a more higher resale value than you thought.
5.We are under budget on this eguipment.
Randy DeVries
Director. Water/Wastewater /Resource Recovery
111 Hassan St. SE
Hutchinson, MN 55350 -2522
Phone: (320) - 234 -4233
Fax: (320) - 2347485
email: rdevrles@ci.hutchinson _ mn.us
>>> John Olson 06/08/01 01:23PM >>>
I received quotations from both MacQueen & ABM for sewer cleaning machines. In order to
compare the two, I think It is essential to break the quotations down Into two categories, 1) Truck
Equipment, 2) Trade -in number, and 3) Chassis, as there are several issues to consider relating
to chassis.
• The breakdown Is as follows:
TRUCK EQUIPMENT
Vactor (MacQueen) $161,716
Camel (ABM) $137,168
TRADE -IN
MacQueen ($60,000)
ABM ($52,258)
CKASSI
Option 1) Separate chassis off state bid: MAW
Option 2) 60 -75 days delivery (ABM) $63,700
Option 3) Chassis available (MacQueen) $61,935
Vector (MacQueen)
Truck Equipment $161,716
Chassis proposed $ 61,935
Delivery $ 105
Less: trade -in ($60.0001
Net $ 163,756 (Nov /Dec deliver)
0
7(a)
Camel (ABM)
Truck Equipment $137,158
Chassis proposed $ 63,700
Less: trade -in ($52,268)
Net $148,600 (Sep /Oct delivery)
DIFFERENCE:
Truck Equipment
($24,558)
Chassis proposed
$ 1,765
Other
($ 105)
Trade -in
7,742
Net difference:
$15,156 (9.25 %)
This difference is significant enough that we should seriously consider both proposals. $16,816
Is the difference In the proposals, not considering chassis options.
Chassis options include purchasing a chassis off the state contract from Boyer (we could expect
to pay approx. $58 - 60,000 for those).
We can also choose an existing chassis that the builders have in stock. ABM quoted that way,
but the cost of the Vector would be more, because MacQueen quoted with a state contract truck
and took up the difference with their increased trade -in allowance.
Future trade -in of the Camel is likely less (10 - 15 %) than Vactor. So, that should also be a
consideration.
KgIK u:1
Based on what I can gather, We shaping up to be a horse apiece. We would likely get good work
out of each machine, and in the short -tens we could maybe benefit by the cheaper Camel. The
lifetime cost of the Vector would likely be about $5.7K more, which considering the size of this
purchase is about 3.5°x6.
The way I see if, ultimately It Is a decision of whether there is need for $15K NOW for equipment
needs, or whether you can wait 10 years to get the $15K (which will be worth about $9,300 at that
time).
In simple terms, I see It this way:
1. If you choose the Camel, you save $15,000, which could be used elsewhere now.
2. If you choose the Vector, you get the $15,000 in 10 years when you trade the machine and at
that time, the $15K will be worth about $9,300.
3. The opportunity cost of choosing the Vector is $5,700 over 10 years, and the loss of using
$15K to satisfy any other needs now.
n
t�
7(a)
0
C
DATE: July 19, 2001
H utchinson City Center
111 HrcSan street SE
Hutchlnwn MN 55350 -2522
320. 587- 5151/Fm 320- 2344240
MEMORANDUM
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: VARIANCE FOR INCREASING THE MAXIMUM SIGN SQUARE FOOTAGE ALLOWED FOR
GAS STATION CANOPY SIGNS AND C4 ZONING AS REQUESTED BY MURPHY OIL AND
WALMART STORES INC.
Pursuant to Sections 6.04 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for a variance.
HISTORY
On April 18 2001, Murphy Oil, applicants and WalMart Stores Inc., submitted an application for a variance to
increase the maximum amount of signage allowed for canopy signs and the total square footage allowed for a business
in the C4 Zoning District. City Council tabled the request at the May 22n 2001 meeting and asked staff to look into
changing the City's gas station sign ordinance. At the July 17 2001 Planning Commission meeting the Commission
again denied the variance request.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on May
3,2001.
3. One variance request was to increase the maximum square feet allowed on each side of the canopy. City code
states that a logo type or price sign shall not be larger than 9 square feet on each side of the canopy. The
applicant was requesting at least 2- 40 square foot signs and 2- 20 square foot signs.
4. The second variance was to increase the total square feet allowed in a C -4 district. City code states that the
square footage of sign per lot shall not exceed the sum of one 4 square feet per front foot of building, the
applicant requested a 48 square foot increase. The building was 22 feet long, which allows a maximum 88
square feet.
RECOMMENDATION
The Planning Commission voted to recommend denial of the variance because of the following:
1. Because the application does not meet the hardship criteria set forth in section 6.04.
2. The building length limits the size of signage, which is caused by the applicant's action. This
may not be a reason for a variance
3. The applicants have an option for signage in a conforming location.
Respectfully submitted,
William Arndt, Chairman
Hutchinson Planning Commission
cc: CEI Engineering, WalMart Stores, and Murphy Oil
7(b)
Pn. ed m recycled Paper -
0
RESOLUTION NO. 11727
RESOLUTION DENYING A VARIANCE MAXIMUM ALLOWABLE SIGNAGE
ON A CANOPY OF A GAS STATION AND MAXIMUM TOTAL ALLOWABLE SIGNAGE IN
THE C4 ZONING DISTRICT AS REQUESTED BY MURPHY OIL AND WALMART STORES
AT 1300 HIGHWAY 15 SOUTH
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Murphy Oil Inc., applicant, and Wa1Mart Stores, Inc., requested two variances for signage for a gas station
located on property located at the northwestern intersection of Denver Avenue and Highway 15 S
LEGAL DESCRIPTION:
Lot 1, Block 1, Wal -Mart Subdivision 2 °d Addition, McLeod County, Minnesota
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
• the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is not in harmony with the general purpose and intent of
the Zoning Ordinance and the Comprehensive Plan.
CONCLUSION
The City Council hereby denies the variance based on the fact there were no property characteristics which
presented a hardship; the building size is small which provides for a smaller calculation for signage; and
there were conforming alternatives for the applicants to consider.
Adopted by the City Council this 24 day of July, 2001.
ATTEST:
Gary D. Plotz
City Administrator
1
Marlin D. Torgerson
Mayor
7(b)
CITY OF HUTCHINSON „ PLANNING„ STAFF REPORT
• To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dick Schieffer, Dolf Moon, Don Nelson,
Gary Plotz, Jean Ward, John Rodeberg, John Webster, Marc Sebora,
Mark Schnobrich, Steve Madson, Heather Bieniek, Christie Rock and
Julie Wischnack, AICP
Date: July 6, 2001 — Meeting Date July 17, 2001 (previous information from
May report)
Applicant: Murphy Oil USA Inc., Applicant
WalMart Stores Inc., Property Owner
Variance
Brief Description
The applicants received a conditional use in January to place a gas station within the C4 Zoning
District. The applicants proposed a very small building with the construction, 163 square feet.
They are requesting two variances from the sign requirements of the zoning code:
• 1. A variance to increase the maximum square feet allowed on each side of the
canopy. City code states that a logo type or price sign shall not be larger than 9
square feet on each side of the canopy. The applicant is requesting at least 2 - 41
square feet price signs and 2 — 20 square foot price signs.
2. The second variance would be to increase the total square feet allowed in a C-4
district. City code states that the square footage of sign per lot shall not exceed
the sum of one 4 square feet per front foot of building, the applicant is requesting
a 48 square foot increase. The reason the maximum square footage allowance
seems small is because the attendant building in only 22 feet long, which allows
a maximum 88 square feet.
GENERAL INFORMATION
Existing Zoning:
Property Location:
Lot Size:
Existing Land Use:
Adjacent Land Use
And Zoning:
Comprehensive
Land Use Plan:
C-4
The northwest comer of Denver Avenue and State Highway 15.
Leasing a 100' x 227' area of the approximately 27 acre site, which
Wa1Mart owns
Wa1Mart Store and parking lot area.
C4 Zoning surrounds the property.
Commercial
7(b)
Sign Variance
Murphy Oil USA/WalMart Stores
Planning Commission Review — July 17, 2001
. Page
Zoning History: WalMart Plat in 2000, CUP for gas station — January 2001.
Applicable
Regulations: Section 10.14 (page 10 -23) Gas Station Canopy Signs
Section 10.14 (page 10 -26) Signs Permitted in Commercial District
Section 6.04 Variances
Analysis and
Recommendation:
Staff does not recommend approval of the variances requested, based on
the fact that the application does not meet the hardship criteria set forth
in Section 6.04 of the Zoning Code. The applicant has the alternative of
placing some signage on the Walmart freestanding sign to reduce their
individual signage request. The fact that the applicants have a smaller
than average building for this area, does not constitute a reason to grant a
variance.
7(b)
; h
O Air 0
it
a
�F T0.P�
Minnesota Department of Transportation
Office of Aeronautics
Mail Stop 410
222 East Plato Boulevard
St. Paul, MN 55107 -1618
July 17, 2001
John Olson
Asst. Public Works Director
City of Hutchinson
1400 Adams St. SE
Hutchinson, MN 55350
Subject: Hutchinson Municipal Airport
AIP 3 -27- 0042 -03
Grant Offer
Dear Mr. Olson:
Phone: 651/296-8202
Phone: 651/297-1600
Fax: 651/297-5643
Fax: 651/296 -1828
(651) 296 -8150
Enclosed is a copy of the cover letter from the FAA, the original and 2 copies of the Grant Offer
10 and 3 copies of the "Terms and Conditions of Accepting Airport Improvement Program Grants."
After acceptance of the Grant Offer, please return the original and 1 copy along with 2 copies of
the Terms and Conditions.
Sincerely,
4C-�J
James D. Groehler, P.E.
Regional Airport Engineer
Enclosure
i
An equal opportunity employer
8(a)
a
U.S. Department
of Transportation
Felerel Arletlee
Al ®lelsUetln
July 16, 2001
Mr. Raymond J. Rought
Director
Office of Aeronautics
Minnesota Department of Transportation
222 East Plato Boulevard
St. Paul, Minnesota 55107 -1618
Airports District Office
6020 — 28" Avenue South, Rm 102
Minneapolis, MN 55450 -2706
Hutchinson Municipal - Butler Field
Hutchinson, Minnesota
AIP 3 -27- 0042 -03 -01
Grant Offer
Dear Mr. Rought:
Enclosed are the original and two copies of the Grant Offer issued by authority of the
Administrator of the Federal Aviation Administration on behalf of the United States to pay
the Government's share of the allowed and allowable project costs up to a maximum of
$150,000 for the development in the project named above.
The enclosed "Terms and Conditions of Accepting Airport Improvement Program Grants"
should be signed by the Sponsor prior to acceptance of the Grant Offer and the date at
signing inserted on the Grant Offer in the paragraph immediately below the "Acceptance"
heading.
If the terms of the Grant Offer are satisfactory, we encourage its acceptance on or before
August 16, 2001, and such acceptance should be accomplished by execution of the
paragraph entitled Acceptance by an officer of the Sponsor who has been duly authorized to
take such action. The Certificate of the Sponsor's Attomey should be executed following
execution of the above - mentioned paragraph.
The executed original copy of the Grant Agreement and the signed original copy of the
Terms and Conditions should be returned to this office.
Sincerely,
Nancy M. Nistler
Manager
Minneapolis Airports District Office
Enclosures
Airports Division Website: 7o7Vnv.ag1.faa.gov 1airports
8(a)
0
0
U. S. Department of Transportation
Federal Aviarion ddgrinistratioa
Date of Offer. July 16, 2001
Project Number: 3- 270042 -03-01
Recipient City of Hutchinson, Minnesota (Herein called "Sponsor")
Airport: Hutchinson Municipal — Butler Field, Hutchinson, Minnesota
OFFER
THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON BEHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay, as
the United States' share, ninety percent (90 %) of the allowable costs incurred in accomplishing the project consisting of the following:
"Repair and seal cracks on Runway 15133 and parallel taxiway and acquire snow removal equipment (wheel loader
with snowplow, wing, and snow bucket)."
as more particularly described in the Project Application dated May 2, 2001.
The maximum obligation of the United States payable under this Offer shall be 3150,000 for airport development, $O for noise program
implementation, $0 for land, and $0 for planning.
This offer is made in accordance with and for the purpose of carrying out the provisions of Title 49, United States Code, herein called Title 49 U.S.C.
Acceptance and execution of this offer shall comprise a Grant Agreement, as provided by Title 49 U.S.C., constituting the contractual obligations
and rights of the United States and the Sponsor. �y
UNITED STATES OF AMERICA
FEDERAL AVIATION ADMINISTRATION Manager, Minna lis Airports District Office
SPECIAL CONDITIONS
1. The sponsor will not amend, modify, or terminate the agency relationship between the sponsor, as principal, and the Minnesota Department of
Transportation, as agent, created by the Agency Agreement entered into on May 1, 2001, without prior written approval of the FAA.
ACCEPTANCE
The Sponsor agrees to accomplish the project in compliance with the terns and conditions contained herein, in the Project Application, and in the
January 2001 "Terms and Conditions of Accepting Airport Improvement Program Grants" signed on
Executed this day of
CITY OF HUTCHINSON, MINNESOTA
Signature of City of Hutchinson's Designated Official Representative
Title
(Seal)
GRANT AGREEMENT
2001.
CERTIFICATE OF SPONSOR'S ATTORNEY
1, , acting as Attorney for the Sponsor do hereby certify: That in my opinion
the Sponsor is empowered to enter into the foregoing Grant Agreement under the laws of the State of Minnesota. Further, I have examined the
foregoing Grant Agreement, and the actions taken by said Sponsor relating thereto, and find that the acceptance thereof by said Sponsor and
Sponsor's official representative has been duly authorized and that the execution thereof is in all respects due and proper and in accordance with the
laws of the said State and Title 49 U.S.C. In addition, for grants involving projects to be carried out on property not owned by the Sponsor, there
are no legal impediments that will prevent full performance by the Sponsor. Further, it is my opinion that the said Grant Agreement constitutes a
legal and binding obligation of the Sponsor in accordance with the terms thereof.
Executed this day of , 2001.
of Sponsor's Attorney
8(a)
DATE: July 19, 2001
Hutchinson City Center
111 Hawn Street SE
Hutchinson, MN 55350.2522
320.587.5151/F" 320 - 2344240
MEMORANDUM
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF REVISIONS TO SECTION 10.14 OF THE ZONING ORDINANCE
REGARDING GAS STATION AND CANOPY SIGNS.
Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby
submitting its findings of fact and recommendation with respect to the aforementioned request to revise the
regulations regarding gas station and canopy signs (10.14).
HISTORY
On May 22, 2001 the City Council tabled a variance request from Murphy Oil and recommended Staff to
look at the City Code regarding the total signage allowed on a lot and the total signage allowed on a canopy.
FINDINGS OF FACT
1. All procedural requirements for amendments to the Ordinance have been complied with.
2. Notice of the public hearing was published in the Hutchinson Leader on Thursday, July 5th, 2001.
The hearing was held at the regular meeting of the Planning Commission on Tuesday, July 17th, 2001 at
which time there was no one present objecting to the request.
RECOMMENDATION
It is the recommendation of the Planning Commission that the aforementioned request to amend the minor
changes in the Ordinance be approved as set forth in the attached ordinance
Respectfully submitted,
William Arndt, Chairman
Hutchinson Planning Commission
E
8(b)
Pruned on acycicd Weer -
Sign Variance
Murphy Oil USA/WalMart Stores
Planning Commission Review — July 17, 2001
Page 3
SIGN ORDINANCE REVIEW
The sign ordinance has two major areas that are problematic for this application:
1. Gas station canopy allowances.
2. The way in which square footages for allowable signage is calculated.
Canopy Signage:
Staff reviewed other City ordinances for stipulations of maximum canopy signage. Lakeville had
the only stipulation on canopy signage. They maximize the amount of signage to be no more than
20% of the canopy fagade. In Murphy Oil's case, 20% would be 233 square feet (1,168 square
feet of canopy area). The other flaw staff has observed with a calculation of canopy is that sizes
of the canopies vary. For example, the Casey Gas Station on Highway 7, built in 1998 had a 39"
canopy and a 68 front foot building. This would have allowed total signage to be 272 square feet.
The Amoco Gas Station on Highway 7 is changing names and has requested a sign permit to
reconstruct the signage. This canopy is 30" high and would have allowed 82 square feet of
signage (4 10 square foot canopy). In staffs opinion, a percentage of the canopy is not a good
method. Perhaps a maximum of a 20 square foot per side, which does not extend beyond the
canopy, would be more appropriate. The current ordinance, allowing 9 square feet does seem a
bit small.
Square Footage Calculations:
The way in which signage is allowed is usually calculated in three ways:
1. A certain square footage times the lot front foot.
2. A certain square footage times the building front foot.
3. A percentage of the wall space of the building. (There are graphics attached showing
how these types of ordinances may apply.)
If the City were interested in detaching the calculation from the SIZE of the building, options 2
and 3 would not apply. If option 1 were used, this would tie it to lot size. There are a few
examples: the City's minimum lot size for C4 lots are 200 feet in width, which would equal 400
square feet of signage for those lots. In this case, the leased area of the lot is 100 feet wide wide,
which would equate to 200 square feet of signage. However, it is common to find a maximum of
250 square feet in ordinances, which utilize this method.
As a comparison, typical gas stations in this City are between 45 and 70 feet wide in lineal
footage. This would provide between 180 and 280 square feet of signage, if using the current
ordinance of 4 square feet per front foot of building. The new Amoco signage would have been
allowed 284 square feet, based on the current ordinance. Their actual proposed signage is 158
square feet.
Cc: Murphy Oil USA Inc., 131 South Robertson Street/13 Floor, New Orleans LA 70112
CEI Engineering Associates Inc, Box 1408, Bentonville Arkansas 72712
WalMart Stores Inc., 2001 SE 10' Street, Bentonville, Arkansas 72712
8(b)
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Hutchinson City Code
is Chapter 11
Section 10
Special Provisions
PUBLICATION NO. 6623
ORDINANCE NO. 01 -296
Ordinance Amending Section 10.14 Relating To The Sign Regulations (Gas Stations)
SECTION 10: SPECIAL PROVISIONS
10.14 SIGNS
PURPOSE
The purpose of this Section is to provide standards for the use and display of signs. It is recognized that signs serve
an important function and, therefore, reasonable and adequate display of signs is permitted under the provisions of this
section. At the same time, this Section recognizes that there is a definite need to regulate the display of signs as signs
utilize the visual element of the public right -of -way to bring messages to the public. Limitations and standards are
established herein consistent with the type of the district and the uses and activities in the district.
Any sign placed on land or on a building for the purposes of identification or protection of the same or for advertising a
use conducted thereon or therein shall be deemed to be accessory and incidental to such land, building or use. It is the
purpose of this Section to place such limitations on the display of all signs as will assure that they will be appropriate
to the land, building, or use to which they are appurtenant and be adequate, but not excessive, for the intended purpose
of identification, protection, or advertisement.
GENERAL REQUIREMENTS
Except as otherwise provided by this Section, signs as defined in Section 3, where permitted, shall comply with the
following requirements:
(1) Location: No sign shall be placed in or extended over any public right -of -way in any District except the C -3
Downtown Business District. Pre - existing signs which violate required setbacks and/or encroachment of
rights -of -way shall be considered as non - conforming structures. Signs in street right -of -way shall be 8 feet
above grade line. In no rase shall signs create any traffic sight hazards.
(a) Pre- existing signs which violate required setbacks and/or encroachment or rights -of -way shall be
considered as non - conforming structures.
(b) No sign shall be erected to project above the roof or parapet wall line of any building except by
conditional use permit.
(c) Wall signs integral with, painted on, or attached Oat against the face of the building and/or structure
shall not extend more than twenty -four (24) inches from such a structure.
(d) No temporary sign shall be attached to a light standard or the supporting pylon of a freestanding sign
(2) Measuring: For multi -faced signs, each display face shall be measured except in the case of 2 -sided signs
that are identical on both sides.
(3) Traffic Hazard: No sign shall be erected near or at any intersection of any streets in such manner as to
obstruct free and clear vision, or at any location where by reason of position, shape, or color, it may interfere
with, obstruct the view of, or be confused with any authorized traffic sign, signal, or device.
Review of the sign ordinance
City Council
July 24, 2001 - Page 1
8(b)
8(b)
Hutchinson City Code
Chapter 11
Section 10
Special Provisions
(4)
Marquees, Canopies and Awnings: Signs attached to a marquee shall not extend beyond the fascia or
vertical surface of such marquee. No sign or sign structure except as mentioned above shall be placed on the
roof of a marquee. No advertising shall be placed on any awning or canopy except the name of the owner
and/or business conducted on the premises.
(5)
Freestanding Signs: Freestanding signs shall not exceed 27 feet in height above the ground on which they
rest. No part of any sign may be within 5 feet of any property line.
(6)
Roof Signs: Roof- mounted signs are not permitted.
(7)
Wall Signs: Wall signs placed or painted on the exterior walls of buildings shall not extend beyond twenty -four
(24) inches of the wall surface. Wall signs attached to and projection from the exterior walls of buildings shall
not extend beyond twenty -four (24) inches of the wall surface and shall not cover more than 15 percent of that
business' wall.
(8)
Illumination: The light from any illuminated sign or from any light source, including interior of a building, shall
be so shaded, shielded, or directed that the light intensity of brightness shall not adversely affect surrounding
or facing residential districts, or adversely affect safe vision of operators of vehicles moving on public or private
roads, highways, or parking areas. Light shall not shine or reflect on or into residential structures.
(9)
Maintenance of Signs: All signs shall be kept in good repair and avoid a weather condition resulting in
illegibility, missing parts, words, etc.
• (10)
Tenant Lists on Freestanding Signs: If a freestanding business center sign lists the names of three or more
individual tenants:
(a) The total area of the business center name, plus tenants' names, cannot exceed the total allowable
area of a freestanding sign.
(b) Tenants' names must be displayed in the same typeface, method of illumination, and method of display
(panel vs. individual letters) as one another.
(c) The business center name and the tenants' names must be produced in the same materials, method
of illumination, and method of display (panel vs. individual letters) as one another.
(d) Tenants' names must be arranged in a rectangular grouping which does not extend horizontally
beyond the edges of the business center name area.
(11)
Major Tenant Logos on a Freestanding Sign: If a business center wishes to display the logotypes of its major
tenant(s) on its freestanding business center identification sign(s):
(a) The total area of the various elements of the freestanding sign may not exceed the total allowable area
of a freestanding sign.
(b) No more than two tenants may be displayed in this manner on each freestanding business center
identification sign.
(c) The tenant logotypes and business center name (if included) shall be displayed on a single sign
structure.
Review of the sign ordinance
City Council
July 24, 2001 — Page 2
8(b)
• Hutchinson City Code
Chapter 11
Section 10
Special Provisions
(d) The tenant signs shall be designed and arranged to appear as an integrated whole. Namely, the
proportions of the two signs shall be approximately equal; the materials, method of illumination, and
method of display (individual letters vs. panel) should be the same; and both signs should be arranged
within a rectangular area.
(12) Grouping Small Wall Signs: When a number of small wall signs are grouped together, such as at the entrance
of an interior "mini - mall," those signs must be arranged in a framework or common display system which gives
the impression of a single, larger sign. Type styles may differ but the method of construction and illumination
and the display format (individual letters vs. panel) must be the same.
(13) Other Identification Signs In Business Centers:
(a) If a canopy or other building overhang is used, each business may have an under - canopy identification
sign not exceeding 4 square feet.
(b) Each business may have an identification sign on its door not exceeding 3 square feet.
(14) Gas Station Canopy Signs: Signs on gasoline pump area canopies shall be regarded as freestanding signs
and regulated as such. One exception is that a logotype or price sign of up to a 20 square feel shall be allowed
on each canopy side visible from a public right -of -way.
SIGN STANDARDS BY ZONING DISTRICT
• (1) General: The following sign standards by zoning district shall apply to every existing zoning district and new
zoning district hereafter created unless otherwise expressly provided in such zoning districts. Only signs as
described herein shall be permitted. Municipal signs are exempt.
(2) Signs Permitted in All Zoning Districts: Subject to the other conditions of this ordinance, the following signs
shall be permitted in any zoning district within the City. Signs in Subsection a), b), c) and d) shall be considered
temporary. These signs and those described in Subsection g shall be allowed to be placed in any required yard
setback, not including boulevards or public right -of -way.
(a) Construction Signs: One non - illuminated temporary sign facing each bordering street, identifying
all parties engaged in the construction of a building, provided that the sign shall not exceed thirty -five
(35) square feet in area, does not obstruct the vision in the public right -of -way, and is removed within
thirty (30) days following occupancy of the building.
(b) Real Estate Signs: One non - illuminated real estate sign not over 5 percent of the wall to which it is
attached advertising the sale, rental, or lease of only the building or premises on which R is located,
or 12 square feet per side if freestanding.
(c) Political Signs: Political sign or signs shall be permitted on each lot for a period of forty -five (45) days
prior to and ten (10) days after an election.
(d) Portable Signs: Portable signs are not permitted on highway frontage per MN Statutes 173.01 and
173.02. Portable signs may be permitted by Conditional Use Permit only on collector streets.
(amended 218!94) Portable signs may not be flashing. Portable signs may not be placed or extend
over the front 5 feet of any required setback in any District. Portable signs may not be fastened to any
pylon or light pole.
Portable signs may not be erected or placed for more than 30 days at a time, with at least 180 days
•
Review of the sign ordinance
City Council
July 24, 2001 — Page 3
8(b)
•
Review of the sign ordinance
City Council
July 24, 2bn1 — Page 4
8(b)
Hutchinson City Code
•
Chapter 11
Section 10
Special Provisions
between permits.
(f)
Owner-Occupant Sign: One residential name sign not to exceed 2 square feet per sign side in area,
identifying only the name of the owner or occupant of a residential building.
(g)
Home Occupation Sign: One non - illuminated identification sign, not to exceed 4 square feet per sign
side in area, for the following permitted uses: resident professional offices, home occupations and
boarding - lodging houses.
(h)
Directional and Private Traffic Control Signs: Directional and private traffic control signs indicating
traffic movement onto a premise, or within a premise, not exceeding 6 square feet of surface area for
each sign, are permitted. No advertising message may be incorporated on such signs. Such signs
shall not be located in the public right -of -way unless approved by the City Council.
(i)
Temporary Signs: Temporary signs to direct traffic to businesses during road construction are
allowed as permitted by City Council only.
(j)
Billboards: Billboards are not permitted. See Section 3, Definitions (Sign, Billboard) (Amended 1199)
(k)
Off- Premise Signs: Off- premise signs are not permitted. (Amended 1199)
(3) Signs
Permitted in Residential Districts: Subject to the other conditions of this ordinance, the following signs
shall be permitted in residential districts:
• (a)
Subdivision Plat Signs: Temporary signs advertising a new subdivision plat provided such signs do
not exceed 48 square feet in aggregate surface area per sign side, identifying only the plat In which
they are located, are non - illuminated, and are erected only at dedicated street entrances to the plat.
Such signs shall be removed if construction of subdivision improvements is not in progress on the plat
within 60 days following the date of the sign erection or as soon as 80 percent of the lots are
developed and sold.
(b)
Club, Lodge, Office Signs: One illuminated or non - illuminated identification sign not to exceed 40
square feet per sign side in area for the following uses: clubs, lodges, fraternities, and professional
offices where permitted.
(c)
Civic, Religious Organizations, and Other Permitted Non - Residential Uses: One illuminated or
non- illuminated identification sign or bulletin board not to exceed a total of 40 square feet in area for
the following uses: public schools, parochial schools, colleges, public libraries, museums, social and
recreational buildings, parks, playgrounds, hospitals, sanitariums, charitable and religious institutions,
churches, cemeteries, and governmental office buildings.
(d)
Development Signs: Permanent signs of up to 20 square feet identifying a residential subdivision
or business park may be allowed if well landscaped and built with colors and materials compatible with
the primary structure(s).
(e)
Vacancy Signs: Vacancy signs within residential districts are limited to 4 square feet.
•
Review of the sign ordinance
City Council
July 24, 2bn1 — Page 4
8(b)
. Hutchinson City Code
Chapter 11
Section 10
Special Provisions
(4) Signs Permitted in Commercial and Industrial Districts: The following signs shall be permitted in the C-1,
C -2, C -3, C-4, 1-1,1-2 and I -C Districts.
(a) Signs as Permitted in Residence Districts: Signs as permitted and regulated for the uses in the
Residence Districts.
(b) Business Signs:
(1) Within the C -1 (Neighborhood Convenience Commercial District) District, the square footage of
sign space per lot shall not exceed the 2 square foot per front foot of building. The least width of a
lot for purposes of this section shall be the front. No individual sign surface shall exceed 50 square
feet. Two (2) or more smaller signs may be arranged and integrated so as to cause a sign surface
not exceeding one hundred (100) square feet. No sign shall extend in height more than two (2) feet
above the highest outside wall or parapet of any principal structure.
(2) Within the C -2 Automotive Service Commercial Distric the aggregate square footage of sign
space per lot shall not exceed 4 square feet per front foot of building. No individual signs surface
shall exceed one hundred (100) square feet.
(3) Within the C-4 and I -C Districts, name plate signs, and business signs are permitted provided
the aggregate square footage of sign per lot shall not exceed the sum of one 4 square feel per
front foot of building. On corner lots, two front footage calculations are allowable provided such
side contains a major building entrance. The maximum height of a freestanding sign shall not
• exceed 27 feet.
Gas Station Signage shall be limited to a calculation equal to 2 square feet p er front foot of lot,
but in no case shall exceed 150 square feet of aggregate signage. Corner lots may use both
sides in the calculation if such side has a major building entrance but in no cas shall exceed the
maximum.
(4) Within any 1 -1 and 1 -2 Industrial Districts, name plate signs and business signs are permitted
provided the aggregate square footage of sign space per lot shall not exceed the sum of four (4)
square feet per front foot of such lots. The maximum allowable being 600 square feet.
(5) Where a building does not cover the full area of the property, signs may be freestanding or group
supported. A minimum of forty (40) feet of lot frontage shall be required to permit a freestanding
sign. The maximum size of any freestanding sign shall not exceed eighty (80) square feet per
sign side.
(c) Window Signs: Signs may be placed in the window area of business operations subject to a limitation
of forty (40) percent coverage of the total glass area for the main entrance of such operation.
(d) Banner Signs: One or more banners not exceeding two square feet per front linear foot of building
are allowed on primary side of building for no more than 45 days in a calendar year.
(5) Signs Permitted in the Main Street Area District:
Signage in the Main Street area, which is defined as the area located between the east side of Franklin Avenue
from the Crow River to Fourth Avenue Southwest and the westside of Hassan Street from the Crow River to
Fourth Avenue Southeast, shall be subject to the following additional requirements.
Signage shall be designed to enhance and complement the character of buildings within the district. All new
• Review of the sign ordinance
City Council
July 24, 2001 — Page 5
8(b)
• Hutchinson City Code
Chapter 11
Section 10
Special Provisions
signs, the replacement, alteration, painting and so forth of an existing sign, requires a sign permit application
and may require review by the downtown design review committee if the sign does not specifically meet these
requirements.
(a) Size and Placement Within the Main Street Area, name and business signs are permitted, provided
the aggregate square footage of sign per lot shall not exceed the sum of two (2) square feet per front
lineal foot of building. On comer lots, the allowable square footage on the side exposure will be the
same as the front, provided that side contains a major building entrance. Where the sign consists
of any combination of individual letters, panels, numbers, figures, illustrations, logos or of a line or
lines, to forth display or sign, the area of the sign shall be computed using the outside dimensions of
the various words, figures, numbers or illustrations composing the entire sign. For mufti-faced signs,
each face shall be measured except in the case of a sign with two identical sides.
Signs shall be positioned so that they are an integral design feature of the building which means that
signs shall help define and enhance the architectural features of the building and shall be placed so
that they do not destroy architectural details such as but not limited to stone arches, glass transom
panels, or decorative brickwork.
No sign shall be placed to project above the roof or parapet wall line of a building except by
conditional use permit.
Signs may be placed only in the horizontal lintel "sign space" or within window glass, or on the
awnings. In buildings that do not have a traditional lintel sign area, signs shall be placed no higher
• than 36 inches above the building openings. Signs attached to a marquee shall not extend beyond
the vertical surface of the marquee. No sign shall be placed on the roof of a marquee. Only the name
of the owner and/or business conducted on the premises may be placed on any awning or canopy.
Wall signs shall not extend more than 24" from an exterior wall surface and shall not cover more than
15% of that business= wall. No sign shall create any traffic sight hazard.
All signs are to be placed within 60 days of the issuance of the sign permit and be kept in good repair
and avoid a weather condition resulting in illegibility, missing parts or words, etc.
(b) Lettering: Lettering styles shall be legible and relate to the character of the property's use. No sign
shall contain more than two (2) lettering styles. Franchise logo signs are permitted. Letter height shall
be no more than 75% of the lintel height.
(c) Colors: Sign colors shall blend with the building facade to which the sign is attached and be
compatible with the property's use No more than two letter colors are permitted (including black and
white).' No more than three colors shall be used for the entire sign.(unless authenticity requires
minimal use of additional colors.)'
(d) Message: The sign message shall be legible and relate to the nature of the use. These requirements
may be accomplished through the use of words, pictures, names, symbols, and logos.
(e) Illumination: External illumination of signs is permitted. Lighted signs shall emit a continuous white
light that prevents direct light from shining onto the street. Backlit plastic panel signs are permitted
it they are designed in character with the era of the original building construction.' Exposed external
conduit wiring is not permitted.
(f) Freestanding Signs: All freestanding signs in the C -3 district shall be located, sized, and landscaped
• Review of the sign ordinance
City Council
July 24, 2001 — Page 6
8(b)
Hutchinson City Code
•
Chapter 11
Section 10
Special Provisions
so that they do not obscure the view of adjacent properties. All freestanding signs shall conform to
all sections of this ordinance. Freestanding signs shall not exceed 27 feet in height and must be set
back at least 5' from any property line.
For tenant lists and major tenant logos on freestanding signs, see Section 10.14 General
Requirements in the Hutchinson Zoning Ordinance.
(g) Signs for Pedestrian Traffic: A sign in addition to that otherwise allowed in this section is permitted.
The sign shall be no larger than six square feet (three feet maximum on each side) and be placed so
the bottom of the sign has no less than six feet eight inches (6' 8') of clearance. Such signs shall be
allowed to project two feet into the public right -of -way. The square footage of pedestrian signs shall
be deducted form the total allowable sign area for that building. Pedestrian signs shall conform to all
sections of this ordinance.
(h) Rear Building Signs: Signs shall be allowed on the rear of a building. The square footage of rear
building signs shall be limited to one half square foot per rear lineal foot of building.
(1) Signs on Exterior Walls: Signs shall not be painted on exterior wall of any building or structure.
(j) Murals: Murals require review by the Downtown Design Review Committee and an approved
Conditional Use Permit by the City Council.`
(k) Banners: One or more banners not exceeding two square feet per front linear foot of building are
allowed on primary side of building for no more than 45 days in a calendar year.
• (I) Appeals: Upon notice of any application being rejected by the City Staff, the applicant shall have
access to appeal to the Downtown Design Review Committee, and if rejected by the Downtown
Design Review Committee the applicant shall have the appeal procedure pursuant to the City of
Hutchinson Zoning Ordinance.
REQUIRES REVIEW BY THE DOWNTOWN DESIGN REVIEW COMMITTEE IF THE SIGN DOES NOT
SPECIFICALLY MEET THIS REQUIREMENT.
PROHIBITED SIGNS
The following described signs are hereby declared a nuisance and shall be prohibited in all districts of the City.
(1) Revolving and Flashing Signs: Signs which revolve or flash or consist of lights which revolve or flash are
prohibited with the exception of devices which inform the public of time and/or temperature. Moving message
type signs shall be permitted as an exception when their messages consist primarily of news, public
announcements, etc., or a non - advertising nature.
(2) Signs Imitating Official Signs: Signs which imitate an official traffic signor signal or which contain the words
"stop ", "go slow ", "caution ", "danger", "warning ", or similar words.
(3) Confusing Signs: Signs which are of a size, location, movement, content, coloring, or manner of illumination
which may be confused with or construed as a traffic control device; or which hide from view any traffic or street
sign or signal; or which obstruct the view in any direction view at a street or road intersection.
(4) Signs Advertising Terminated Businesses: Business signs which advertise an activity, business, or service
no longer produced or conducted on the premises upon which the sign is located. Where the owner or lessor
of the premises is seeking a new tenant, such signs may remain in place for not more than sixty (60) days from
• Review of the sign ordinance
City Council
July 24, 2001 — Page 7
8(b)
Hutchinson City Code
• Chapter 11
Section 10
Special Provisions
the date of vacancy.
(5) Right -of -Way: Business or advertising signs which are placed on a municipal, county, or state right -of -way.
(6) Other Temporary Signs: Signs which are pasted or attached to utility poles, trees, fences, or other signs.
(7) Portable Signs: Portable signs and portable ground signs with changeable lettering are prohibited.
AMORTIZATION OF NON -CONFORMING SIGNS
Certain signs existing at the time of the enactment of this Ordinance and not conforming to its provision, but which did
conform to previous laws shall be regarded as non - conforming signs. Non - conforming signs which are structurally
altered, relocated, or replaced, or when ownership of property is changed, shall comply immediately with all provisions
of this Ordinance.
Nothing in this Ordinance shall prevent the City Council from granting temporary permits for lights, banners, signs, or
decorations relating to civic or community celebrations, subject to such conditions as the City Council may see ft to
impose. (Amended 11/12196)
EFFECTIVE DATE OF ORDINANCE. This ordinance shall lake effect upon is adoption and publication.
Adopted by the City Council this day of July, 2001
Attest:
•
Gary D. Plotz Marlin Torgerson, Mayor
•
Review of the sign ordinance
City Council
Juty 24, 2001 — Page 8
8(b)
RESOLUTION NO. 11763
RESOLUTION ACCEPTING BID AND AWARDING CONTRACT
LETTING NO. 1
PROJECT NO. 01 -01
Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material
for the improvement of:
Project No. 01 -01 School Road SW from McDonald Drive SW to TH 7 by milling and
overlay construction and appurtenances,
and bids were received, opened and tabulated according to law, and the following bids were
received complying with the advertisement:
Wm Mueller & Sons Inc $177,435.25
831 Paris Ave, Hamburg, MN 55339
Duininck Bros Inc $197,884.63
408 6" St, Prinsburg, MN 56281 -0208
• and whereas, it appears that Wm Mueller & Sons Inc. is the lowest responsible
bidder.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA:
1. The mayor and city administrator are hereby authorized and directed to enter into a
contract with Wm Mueller & Sons Inc in the amount of $ 177.435.25 in the
name of the City of Hutchinson, for Project No. 01 -01, according to the plans and specifications
therefor approved by the City Council and on file in the office of the Director of Engineering.
2. The Director of Engineering is hereby authorized and directed to return forthwith to all
bidders the deposits made with their bids, except that the deposits of the successful bidder and the
next lowest bidder shall be retained until a contract has been signed, and the deposit of the
successful bidder shall be retained until satisfactory completion of the contract.
Adopted by the Hutchinson City Council this 24th day of July, 2001.
Mayor
• City Administrator
8(c)
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TAX CHANGES FOR 2002
LEVY LIMITS
Are in place for 2002
T--
anw ,..u,t uc sd by Jepiember i %, ivUl
State Aids (preliminary)
LOCAL GOVERNMENT AIDS
HACA
TOTAL
Loss Aids $336,017
•
•
CLASS RATE
Residential Homestead
Up to $76,000
$76,000 - $5000000
Over $500,000
Apartments
Regular
Low Income
Commercial- Industrial
Up to $150,000
Over $150,000
2001
1,580,966
941,011
$2,521,977
2001
2002
1.0 %
1.0%
1.65%
1.0%
1.65%
1.25%
2.4 %
1.8%
1.0%
0.9%
2.4 % 1.5%
3.4% 2.0%
2002
$2,185,960
-0-
2,185,960
TRUTH IN TAXATION HEARING
Not required for 2001 pay 2002 Taxes
Option to hold a hearing but do not need to meet publication requirements
County required to mail MODIFIED parcel specific notices by December 14, 2001
TIF IMPACT
Tax capacity reduced
School rates declines ( 2001 = 52.430 %)
State Rate will no apply
State Grant to assist in funding short fall (funding ?)
pl
Q
January 2001
U.S. Department
of Transportation
Federal Aviation
Administration
Terms And Conditions Of Accepting
Airport Improvement Program Grants
•
•
Sponsor:
Airport:
This document contains the terms and conditions of accepting Airport Improvement Program (AIP) grants
from the Federal Aviation Administration (FAA) for the purpose of carrying out the provisions of Title 49,
United States Code. These terms and conditions become applicable when the sponsor accepts a Grant
Offer from the FAA that references this document. The terms and conditions may be unilaterally
amended by the FAA, by notification in writing, and such amendment will only apply to grants accepted
after notification.
I. Certifications
Section 47105(d), Title 49 of the United States Code authorizes the Secretary to require certification from
sponsors that they will comply with statutory and administrative requirements. The following list of
certified items includes major requirements for this aspect of project implementation. However, the list is
not comprehensive, nor does it relieve sponsors from fully complying with all applicable statutory and
administrative standards. In accepting a grant, the sponsor certifies that each of the following items will
be complied with in the performance of grant agreements. If a certification cannot be met for a specific
project, the sponsor must fully explain in an attachment to the project application.
A. Sponsor Certification for Selection of Consultants
General procurement standards for consultant services within Federal grant programs are
described in 49 CFR 18.36. Sponsors may use other qualifications -based procedures provided
they are equivalent to specific standards in 49 CFR 18 and Advisory Circular 150/5100 -14.
1. All advertisements will be placed to ensure fair and open competition from a wide area of
interest.
2. For any and all contracts over $25,000, consultants will be selected using competitive
procedures based on qualifications, experience, and disadvantaged business enterprise
requirements with the fee determined through negotiation.
3. An independent cost analysis will be performed, and a record of negotiations will be prepared
reflecting the considerations involved in the establishment of fees for all engineering
contracts with basic service fees exceeding $100,000.
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 1 of 27
4. If any services are to be performed by sponsor force account personnel prior approval must •
be obtained from FAA.
5. All consultant services contracts will clearly establish the scope of work and delineate the
division of responsibilities between all parties engaged In carrying out elements of the
project
6. All costs associated with work ineligible for AIP funding will be clearly identified and
separated from eligible Items.
7. All mandatory contract provisions for grant - assisted contracts will be included in all
consultant services contracts.
8. If any contract is awarded without competition, pre -award review and approval will be
obtained from FAA.
9. Cost- plus- percentage-of -cost methods of contracting prohibited under Federal standards will
not be used.
10. If services being procured cover more than a single grant project the scope of work will be
specifically described in the advertisement, and future work will not be initiated beyond five
years.
B. Sponsor Certification for Project Plans and Specifications
General AIP standards are described in Advisory Circulars 150/5100 -6, 150 /5100 -15, and
150/5100 -16. A list of current advisory circulars with specific standards for design or .
construction of airports and procurement or installation of airport equipment and facilities is
referenced in Section III.C.24.
1. All plans and specifications will be developed in accordance with all current applicable Federal
standards and requirements, or state standard specifications developed under a Federal
grant, and no deviation from or modification to standards set forth In the advisory circulars
will be allowed without prior approval of the FAA.
2. All equipment specifications will rely on the national standards as contained in the Advisory
Circulars, without deviations, to the maximum extent possible. Specifications for the
procurement of equipment for which there is no Federal specification or standard, will not be
proprietary nor written to restrict competition. If there is no national standard, or if the
national standard provides for a choice to be made, at least two manufacturers will assure
that they can meet the specification. A deviation from the national standard will require FAA
approval of the design standard modification.
3. All development to be Included In any plans is depicted on an Airport Layout Plan approved
by FAA.
4. All development which is ineligible for AIP funding will either be omitted from the plans and
specifications or costs associated with ineligible or AIP non - participating items will be
separated and noted as non -AIP work and deducted from AIP project reimbursement
requests.
5. Process control and acceptance tests required for any and all projects by standards contained •
in Advisory Circular 150/5370 -10 will be included In the project specifications.
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 2 of 27
• 6. If a value engineering clause is incorporated into any contract, concurrence will be obtained
from FAA.
7. All plans and specifications will incorporate applicable requirements and recommendations set
forth in the Federally approved environmental finding.
8. For all construction activities within or near aircraft operational areas, the applicable
requirements contained in Advisory Circular 150/5370 -2 will be discussed with FAA and
Incorporated Into the specifications. A safety/phasing plan will be prepared, and prior FAA
concurrence will be obtained.
9. All projects will be physically completed without Federal participation in costs that are due to
errors or omissions in the plans and specifications that were foreseeable at the time of
project design.
10. All Airport Layout Plan (ALP) revisions and proposals for facility construction clearance will
include coordinates that are either surveyed or based on reference coordinates previously
found acceptable to FAA. The coordinates will be verified and found consistent with the
dimensions shown on the project sketch /ALP. The coordinates will be in terms of the North
American Datum of 1983.
11. All site elevations on Airport Layout Plan (ALP) revisions and proposals for construction
clearance will be within +/ -0.1 foot vertically and the vertical datum will be In terms of the
National Geodetic Vertical Datum of 1929.
C. Sponsor Certification for Equipment/ Construction Contracts
• Standards for advertising and awarding equipment and construction contracts within Federal
grant programs are described In 49 CFR 18.36. Sponsors may use their procurement procedures
reflecting State and local laws or regulations provided procurements conform to specific
standards In 49 CFR 18 and Advisory Circulars 150 /5100 -6, 150/5100 -15, and 150 - 5100 -16.
1. A code or standard of conduct will be in effect governing the performance of the sponsor's
officers, employees, or agents In soliciting and awarding procurement contracts.
2. Qualified personnel will be engaged to perform contract administration, engineering
supervision, and construction Inspection and testing on all projects.
3. All procurement will be publicly advertised using the competitive sealed bid method of
procurement. If procurement is less than $100,000, project may use three (3) quote
method.
4. All requests for bids will clearly and accurately describe all administrative and other
requirements of the equipment and /or services to be provided.
5. Concurrence will be obtained from FAA prior to contract award under any of the following
circumstances:
a. Only one qualified person /firm submits a responsive bid,
b. The contract Is to be awarded to other than the lowest responsive and responsible
. bidder,
c. Life cycle costing is a factor in selecting the lowest responsive bidder,
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 3 of 27
d. Proposed contract prices are more than 10% over the sponsor's cost estimate. •
6. All contracts exceeding $100,000, require a bid guarantee of 5 %, a performance bond of
100 %, and a payment bond of 100 %.
All contracts exceeding $100,000 will contain provisions or conditions specifying
administrative, contractual, and legal remedies, Including contract termination, for those
Instances in which contractors violate or breach contract terms. They also will contain
provisions requiring compliance with applicable standards and requirements issued under
Section 306 of the Clean Air Act (42 USC 1857(h)), Section 508 of the Clean Water Act (33
USC 1368), Executive Order 11738, and environmental protection regulations (40 CFR Part
15).
B. All construction contrails involving labor will contain provisions Insuring that in the
employment of labor preference will be given to honorably discharged Vietnam era veterans
and disabled veterans.
9. All construction contracts exceeding $2,000 will contain provisions requiring compliance with
the Davis -Bacon Act and bid solicitations will contain a copy of the current Federal wage rate
determination. Provisions requiring compliance with Sections 103 and 107 of the Contract
Work Hours and Safety Standards Act (40 USC 327 -330) and the Copeland "Anti-Kick Back'
Act will be Included.
10. All construction contracts exceeding $10,000 will contain appropriate clauses from 41 CFR
part 60 for compliance with Equal Employment Opportunity Executive Order 11246.
11. All contracts and subcontracts will contain clauses required from Title VI Civil Rights 191 Assurances and 49 CFR 26 for Disadvantaged Business Enterprises.
12. Appropriate checks will be made to assure that contracts or subcontracts are not awarded to
those individuals or firms suspended, debarred, or voluntarily excluded from doing business
with any DOT element and appearing on the DOT Unified List.
D. Sponsor Certification for Real Property Acquisition
Requirements on real property acquisition and relocation assistance are in 49 CFR 24 and the
Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (Uniform Act).
1. Good and sufficient title will be held on property in any and all projects. The sponsor's
attorney or other official will prepare and have on file title evidence on the property.
2. If defects and /or encumbrances exist in the title which adversely Impact the sponsor's
Intended use of property in the project, they will be extinguished, modified, or subordinated.
3. If property for airport development will be leased, the term Is for 20 years or the useful life
of the project. The lessor is a public agency and the lease contains no provisions which
prevent full compliance with the grant agreement.
4. Property will be in conformance with the current Exhibit A (property map). The property
map is based on deeds, title opinions, land surveys, the approved Airport Layout Plan, and
project documentation.
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 4 of 27
• 5. For any and all acquisition of property interest in noise sensitive approach zones and related
areas, property interest will be obtained to ensure land is used for purposes compatible with
noise levels associated with operation of the airport.
6. For all acquisition of property interest in runway protection zones and areas related to FAR
Part 77 surfaces, property Interest will be obtained for the right of flight, right of Ingress and
egress to remove obstructions, right to make noise associated with aircraft operations, and to
restrict the establishment of future obstructions.
7. All appraisals will include valuation data to estimate the current market value for the property
interest acquired on each parcel and will be prepared by qualified real estate appraisers hired
by the sponsor. An opportunity will be provided the property owner or their representative
to accompany appraisers during inspections.
8. All appraisals will be reviewed by a qualified review appraiser to recommend an amount for
the offer of just compensation. All written appraisals and review appraisal will be available to
FAA for review.
9. A written offer to acquire property will be presented to the property owner for not less than
the approved amount of just compensation.
10. Every effort will be made to acquire property through negotiation with no coercive action to
induce agreement. If negotiation is successful, project files will contain supporting
documents for settlements.
11. If a negotiated settlement is not reached, condemnation will be initiated and a court deposit
• not less than the just compensation will be made prior to possession of the property. Project
files will contain supporting documents for awards.
12. If displacement of persons, businesses, farm operations, or nonprofit organizations is
involved, a relocation assistance program will be established. Displaced persons will receive
general Information in writing on the relocation program, notice of relocation eligibility, and a
90 day notice to vacate.
13. Relocation assistance services, comparable replacement housing, and payment of necessary
relocation expenses will be provided within a reasonable time period for displaced occupant
in accordance with the Uniform Act.
E. Sponsor Certification for Construction Project Final Acceptance
General requirements for final acceptance and close -out of Federally funded construction projects
are in 49 CFR 18.50. The sponsor shall determine that project costs are accurate and proper in
accordance with specific requirements of the Grant Agreement and contract documents.
1. All personnel engaged in project administration, engineering supervision, and construction
inspection and testing will be determined to be qualified and competent to perform the work.
2. All daily construction records will be kept by the resident engineer /construction inspector.
These records document work in progress, quality and quantity of materials delivered, test
locations and results, Instructions provided the contractor, weather, equipment use, labor
requirements, safety problems, and changes required.
Terns and Condidons of Accepting Airport Improvement Program Grants (January 2001) Page 5 of 27
3. All weekly payroll records and statements of compliance will be submitted by the prime •
contractor and reviewed by the sponsor for Federal labor and civil rights requirements
(Advisory Circular 150/5100 -6 and 150/5100 -15).
4. All complaints regarding the mandated Federal provisions set forth in the contract documents
will be submitted to the Department of Labor.
S. All tests specified In the plans and specifications will be performed and the test results
documented. A summary of test results will be available to FAA.
6. For all test results outside allowable tolerances, appropriate corrective actions will be taken.
7. All payments to the contractor will be made in compliance with contract provisions and
verified by the sponsor's internal audit of contract records kept by the resident engineer. If
appropriate, all pay reduction factors required by the specifications will be applied in
computing final payments and a summary of pay reductions will be available to FAA.
8. All projects will be accomplished without significant deviations, changes, or modifications
from the developed plans and specifications, except where approval will be obtained from
FAA.
9. All final project inspections will be conducted with representatives of the sponsor and the
contractor. Project files will contain documentation of the final inspection.
10. All work in the Grant Agreement will be physically completed and corrective actions required
as a result of the final Inspection will be completed to the satisfaction of the construction
contract and the sponsor. •
11. As -built plans and an equipment inventory, if applicable, will be maintained as sponsor
records. If requested, a revised Airport Layout Plan will be made available to FAA prior to
start of development.
12. All applicable close -out financial reports will be submitted to FAA within three (3) years of the
date of grant.
F. Sponsor Certification for Seismic Design and Construction
49 CFR Part 41 sets forth the requirements in the design and construction of the building(s) to be
financed with the assistance of the Federal Aviation Administration. Compliance will be met by
adhering to at least one of the following accepted standards:
1. Model codes found to provide a level of seismic safety substantially equivalent to that
provided by use of the 1988 National Earthquake Hazards Reduction Program (NEHRP)
Including:
a. The 1991 International Conference of Building Officials (IBCO) Uniform Building Code,
published by the International Conference of Building Officials, 5360 South Workman Mill
Road, Whittier, California 90601.
b. The 1992 Supplement to the Building Officials and Code Administration International
(BOCA) National Building Code, published by the Building Officials and Code
Administrators, 4051 West Flossmoor Road, Country Club Hills, Illinois 60478 -5795.
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 6 of 27
• c. The 1992 Amendments to the Southern Building Code Congress (SBCC) Standard
Building Code, published by the Southern Building Code Congress International, 900
Montclair Road, Birmingham, Alabama 35213 -1206.
2. Revisions to the model codes listed above that are substantially equivalent or exceed the
then current or immediately preceding edition of the NEHRP recommended provisions, as It Is
updated, may be approved by the DOT Operating Administration to meet the requirements of
49 CFR Part 41.
3. State, county, local, or other jurisdictional building ordinances adopting and enforcing the
model codes, listed above, in their entirety, without significant revisions or changes in the
direction of less seismic safety, meet the requirement of 49 CFR Part 41.
G. Sponsor Certification for Drug -Free Workplace
1. The sponsor certifies that it will continue to provide a drug-free workplace by:
a. Publishing a statement notifying employees that the unlawful manufacture, distribution,
dispensing, possession, or use of a controlled substance is prohibited in the sponsor's
workplace and specifying the actions that will be taken against employees for violations
of such prohibitions.
b. Establishing an ongoing drug -free awareness program to inform employees about:
(1) The dangers of drug abuse in the workplace.
• (2) The grantee's policy of maintaining a drug -free workplace.
(3) Andy available drug counseling, rehabilitation, and employee assistance programs.
(4) The penalties that may be imposed upon employees for drug abuse violations
occurring in the workplace.
c. Making It a requirement that each employee to be engaged in the performance of a grant
be given a copy of the statement required by paragraph a.
d. Notifying the employee in the statement required by paragraph a that, as a condition of
employment under a grant, the employee will:
(1) Abide by the terms of the statement.
(2) Notify the employer in writing of his or her conviction for a violation of a criminal
drug statue occurring in the workplace no later than five calendar days after such
conviction.
e. Notifying the agency in writing, within ten calendar days after receiving notice under
paragraph d(2) from an employee or otherwise receiving actual notice of such conviction.
Employers of convicted employees must provide notice including position title, to every
grant officer or other designee on whose grant activity the convicted employee was
working, unless the Federal agency has designated a central point for the receipt of such
notices. Notices shall include the identification number(s) of each affected grant.
f. Taking one of the following actions, within 30 calendar days of receiving notice under
paragraph d(2) with respect to any employee who Is so convicted:
Terns and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 7 of 27
(1) Taking appropriate personnel action against such an employee, up to and including
termination, consistent with the requirements of the Rehabilitation Act of 1973, as
amended.
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or
rehabilitation program approved for such purposes by a Federal, State or local
health, law enforcement, or other appropriate agency.
(3) Making a good faith effort to continue to maintain a drug -free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
2. The sponsor may insert in the space provided below the site(s) for the performance of work
done in connection with grants:
Place of Performance (street address, city, county, state, zip code)
II. General Conditions
A. The allowable costs of all AIP funded project shall not include any costs determined by the FAA
to be ineligible for consideration under the Title 49 U.S.C.
B. Payment of the United States' share of all allowable project costs will be made pursuant to and in •
accordance with the provisions of such regulations and procedures as the Secretary shall
prescribe. Final determinations of the United States' share will be based upon the final audits of
the total amount of allowable project costs, and settlement will be made for any upward or
downward adjustments to the Federal share of costs.
C. The sponsor shall carry out and complete all AIP funded projects without undue delays and in
accordance with the terms hereof, and such regulations and procedures as the Secretary shall
prescribe.
D. The FAA reserves the right to amend or withdraw a grant offer at any time prior to its acceptance
by the sponsor.
E. A grant offer will expire, and the United States shall not be obligated to pay any part of the costs
of the project unless the grant offer has been accepted by the sponsor on or before 60 days after
the grant offer but no later than September 30 of the Federal fiscal year the grant offer was
made, or such subsequent date as may be prescribed in writing by the FAA.
F. The sponsor shall take all steps, including litigation if necessary, to recover Federal funds spent
fraudulently, wastefully, or in violation of Federal antitrust statutes, or misused in any manner in
any project upon which Federal funds have been expended. For the purposes of this grant
agreement, the term "Federal funds means funds however used or disbursed by the sponsor
that were originally paid pursuant to this or any other Federal grant agreement. It shall obtain
the approval of the Secretary as to any determination of the amount of the Federal share of such
funds. It shall return the recovered Federal share, including funds recovered by settlement, .
order or judgment, to the Secretary. It shall furnish to the Secretary, upon request, all
documents and records pertaining to the determination of the amount of the Federal share or to
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 8 of 27
• any settlement, litigation, negotiation, or other efforts taken to recover such funds. All
settlements or other final positions of the sponsor, in court or otherwise, involving the recovery
of such Federal share shall be approved in advance by the Secretary.
G. The United States shall not be responsible or liable for damage to property or Injury to persons
which may arise from, or be Incident to, compliance with a grant agreement.
H. If, during the life of an AIP funded project, the FAA determines that a grant amount exceeds the
expected needs of the sponsor by $25,000 or five percent (5%), whichever is greater, a grant
amount can be unilaterally reduced by letter from FAA advising of the budget change.
Conversely, with the exception of planning projects, If there is an overrun in the eligible project
costs, FAA may Increase a grant to cover the amount of the overrun not to exceed the statutory
fifteen (15 %) percent limitation for primary airports or either by not more than fifteen percent
(15 %) of the original grant amount or by an amount not to exceed twenty -five percent (25 of
the total Increase in allowable project costs attributable to the acquisition of land or interests in
land, whichever is greater, based on current credible appraisals or a court award in a
condemnation proceeding for non -primary airports. FAA will advise the sponsor by letter of the
increase. Planning projects will not be increased above the planning portion of the maximum
obligation of the United States shown In the grant agreement. Upon issuance of either of the
aforementioned letters, the maximum obligation of the United States is adjusted to the amount
specified. In addition, the sponsors officially designated representative, is authorized to request
FAA concurrence in revising the project description and grant amount within statutory limitations.
A letter from the FAA concurring in the said requested revision to the project work description
and /or grant amount shall constitute an amendment to a Grant Agreement.
I. If requested by the sponsor and authorized by the FAA, the letter of credit method of payment
• may be used. It is understood and agreed that the sponsor agrees to request cash withdrawals
on the letter of credit only when actually needed for Its disbursements and to timely reporting of
such disbursements as required. It Is understood that failure to adhere to this provision may
cause the letter of credit to be revoked.
1. Unless otherwise approved by the FAA, it will not acquire or permit any contractor or
subcontractor to acquire any steel or manufactured products produced outside the United States
to be used for any project for airport development or noise compatibility for which funds are
provided under this grant. The sponsor will include in every contract a provision implementing
this condition.
M. Assurances (dated 9/1/99)
A. General.
1. These assurances shall be complied with in the performance of grant agreements for airport
development, airport planning, and noise compatibility program grants for airport sponsors.
2. These assurances are required to be submitted as part of the project application by sponsors
requesting funds under the provisions of Title 49, U.S.C., subtitle VII, as amended. As used
herein, the term "public agency sponsor' means a public agency with control of a public -use
airport; the term "private sponsor' means a private owner of a public -use airport; and the
term "sponsor' includes both public agency sponsors and private sponsors.
3. Upon acceptance of the grant offer by the sponsor, these assurances are incorporated in and
is become part of the grant agreement.
B. Duration and Applicability.
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 9 of 27
1. Airport development or Noise Compatibility Program Projects Undertaken by a •
Public Agency Sponsor. The terms, conditions and assurances of the grant agreement
shall remain in full force and effect throughout the useful life of the facilities developed or
equipment acquired for an airport development or noise compatibility program project, or
throughout the useful life of the project items installed within a facility under a noise
compatibility program project, but in any event not to exceed twenty (20) years from the
date of acceptance of a grant offer of Federal funds for the project. However, there shall be
no limit on the duration of the assurances regarding Exclusive Rights and Airport Revenue so
long as the airport is used as an airport. There shall be no limit on the duration of the terms,
conditions, and assurances with respect to real property acquired with Federal funds.
Furthermore, the duration of the Cvil Rights assurance shall be specified in the assurances.
2. Airport Development or Noise Compatibility Projects Undertaken by a Private
Sponsor. The preceding paragraph 1 also applies to a private sponsor except that the
useful life of project items installed within a facility or the useful life of the facilities
developed or equipment acquired under an airport development or noise compatibility
program project shall be no less than ten (10) years from the date of acceptance of Federal
aid for the project.
3. Airport Planning Undertaken by a Sponsor. Unless otherwise specified in the grant
agreement, only Assurances 1, 2, 3, 5, 6, 13, 18, 30, 32, 33, and 34 in section IIIC apply to
planning projects. The terms, conditions, and assurances of the grant agreement shall
remain in full force and effect during the life of the project.
C. Sponsor Certification. The sponsor hereby assures and certifies, with respect to this grant
that:
1. General Federal Requirements. It will comply with all applicable Federal laws, •
regulations, executive orders, policies, guidelines, and requirements as they relate to the
application, acceptance and use of Federal funds for this project including but not limited to
the following:
Federal Legislation
a. Title 49, U.S.C., subtitle VII, as amended.
b. Davis -Bacon Act - 40 U.S.C. 276(a), et sea .1
c. Federal Fair Labor Standards Act - 29 U.S.C. 201, et sea
d. Hatch Act - 5 U.S.C. 1501, et
e. Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970
Title 42 U.S.C. 4601, et sea 1,2
f. National Historic Preservation Act of 1966 - Section 106 - 16 U.S.C. 470(f).'
g. Archeological and Historic Preservation Act of 1974 - 16 U.S.C. 469 through
469c.'
h. Native Americans Grave Repatriation Act - 25 U.S.C. Section 3001, et sec
I. Clean Air Act, P.L. 90 -148, as amended.
j. Coastal Zone Management Act, P.L. 93 -205, as amended.
k. Flood Disaster Protection Ad: of 1973 - Section 102(a) - 42 U.S.C. 4012a.'
I. Title 49 ,U.S.C., Section 303, (formerly known as Section 4(f))
m. Rehabilitation Act of 1973 - 29 U.S.C. 794.
n. Civil Rights Act of 1964 - Title VI - 42 U.S.C. 2000d through d-4.
o. Age Discrimination Act of 1975 - 42 U.S.C. 6101, et sea
p. American Indian Religious Freedom Act, P.L. 95 -341, as amended. •
q. Architectural Barriers Act of 1968 -42 U.S.C. 4151, et sea .'
r. Power plant and Industrial Fuel Use Act of 1978 - Section 403- 2 U.S.C. 8373.'
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 10 of 27
s. Contract Work Hours and Safety Standards Act - 40 U.S.C. 327, et sea .'
• t. Copeland Antikickback Act - 18 U.S.C. 874.'
u. National Environmental Policy Act of 1969 — U.S.C. 4321 et sea .'
v. Wild and Scenic Rivers Act, P.L. 90 -542, as amended.
w. Single Audit Act of 1984 - 31 U.S.C. 7501, et sea .2
x. Drug -Free Workplace Act of 1988 - 41 U.S.C. 702 through 706.
Executive Orders
a. Executive Order 11246 - Equal Employment Opportunityl
b. Executive Order 11990 - Protection of Wetlands
c. Executive Order 11998 — Flood Plain Management
d. Executive Order 12372 - Intergovernmental Review of Federal Programs.
e. Executive Order 12699 - Seismic Safety of Federal and Federally Assisted New
Building Constructionl
f. Executive Order 12898 - Environmental Justice
Federal Regulations
a.
14 CFR Part 13 - Investigative and Enforcement Procedures.
b.
14 CFR Part 16 - Rules of Practice For Federally Assisted Airport Enforcement
Proceedings.
c.
14 CFR Part 150 - Airport noise compatibility planning.
d.
29 CFR Part 1 - Procedures for predetermination of wage rates.'
e.
29 CFR Part 3 - Contractors and subcontractors on public building or public work
financed in whole or part by loans or grants from the United States.'
• f.
29 CFR Part 5 - Labor standards provisions applicable to contracts covering
federally financed and assisted construction (also labor standards provisions
applicable to non - construction contracts subject to the Contract Work Hours and
Safety Standards Act).'
g.
41 CFR Part 60 - Office of Federal Contract Compliance Programs, Equal
Employment Opportunity, Department of Labor (Federal and federally assisted
contracting requirements).'
h.
49 CFR Part 18 - Uniform administrative requirements for grants and cooperative
agreements to state and local govemments.
i.
49 CFR Part 20 - New restrictions on lobbying.
J.
49 CFR Part 21 - Nondiscrimination in federally- assisted programs of the
Department of Transportation - effectuation of Title VI of the Civil Rights Act of
1964.
k.
49 CFR Part 23 - Participation by Disadvantage Business Enterprise in Airport
Concessions.
I.
49 CFR Part 24 - Uniform relocation assistance and real property acquisition for
Federal and federally assisted programs.'
m.
49 CFR Part 26 — Participation By Disadvantaged Business Enterprises In
Department of Transportation Programs.
n.
49 CFR Part 27 - Nondiscrimination on the basis of handicap in programs and
activities receiving or benefiting from Federal financial assistance.'
o.
49 CFR Part 29 — Government wide debarment and suspension (non-
procurement) and government wide requirements for drug -free workplace
(grants).
p.
49 CFR Part 30 - Denial of public works contracts to suppliers of goods and
•
services of countries that deny procurement market access to U.S. contractors.
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 11 of 27
49 CFR Part 41 - Seismic safety of Federal and federally assisted or regulated •
new building constructlon.l.
Office of Management and Budget Grculars
a. A -87 - Cost Principles Applicable to Grants and Contracts with State and Local
Governments,
It. A -133 - Audits of States, Local Governments, and Non -Profit Organizations
'These laws do not apply to airport planning sponsors.
Z These laws do not apply to private sponsors.
3 49 CFR Part 18 and OMB Circular A -87 contain requirements for State
and Local Governments receiving Federal assistance. Any requirement
levied upon State and Local Governments by this regulation and circular
shall also be applicable to private sponsors receiving Federal assistance
under Title 49, United States Code.
Specific assurances required to be included in grant agreements by any of the above laws,
regulations or circulars are incorporated by reference in the grant agreement.
2. Responsibility and Authority of the Sponsor.
a. Public Agency Sponsor: It has legal authority to apply for the grant, and to finance
and carry out the proposed project; that a resolution, motion or similar action has been •
duly adopted or passed as an official act of the applicant's governing body authorizing
the filing of the application, including all understandings and assurances contained
therein, and directing and authorizing the person identified as the official representative
of the applicant to act In connection with the application and to provide such additional
Information as may be required.
It. Private Sponsor: It has legal authority to apply for the grant and to finance and carry
out the proposed project and comply with all terms, conditions, and assurances of this
grant agreement. It shall designate an official representative and shall in writing direct
and authorize that person to file this application, including all understandings and
assurances contained therein; to act in connection with this application; and to provide
such additional information as may be required.
3. Sponsor Fund Availability. It has sufficient funds available for that portion of the project
costs which are not to be paid by the United States. It has sufficient funds available to
assure operation and maintenance of items funded under the grant agreement which it will
own or control.
4. Good Title.
a. It, a public agency or the Federal government, holds good title, satisfactory to the
Secretary, to the landing area of the airport or site thereof, or will give assurance
satisfactory to the Secretary that good title will be acquired.
It. For noise compatibility program projects to be carried out on the property of the sponsor, •
it holds good titre satisfactory to the Secretary to that portion of the property upon which
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 12 of 27
• Federal funds will be expended or will give assurance to the Secretary that good title will
be obtained.
5. Preserving Rights and Powers.
a. It will not take or permit any action which would operate to deprive It of any of the rights
and powers necessary to perform any or all of the terms, conditions, and assurances in
the grant agreement without the written approval of the Secretary, and will act promptly
to acquire, extinguish or modify any outstanding rights or claims of right of others which
would Interfere with such performance by the sponsor. This shall be done in a manner
acceptable to the Secretary.
b. It will not sell, lease, encumber, or otherwise transfer or dispose of any part of Its title or
other interests in the property shown on Exhibit A to this application or, for a noise
compatibility program project, that portion of the property upon which Federal funds
have been expended, for the duration of the terms, conditions, and assurances In the
grant agreement without approval by the Secretary. If the transferee is found by the
Secretary to be eligible under Title 49, United States Code, to assume the obligations of
the grant agreement and to have the power, authority, and financial resources to carry
out all such obligations, the sponsor shall insert in the contract or document transferring
or disposing of the sponsor's interest, and make binding upon the transferee all of the
terms, conditions, and assurances contained in this grant agreement.
c. For all noise compatibility program projects which are to be carried out by another unit of
kxml government or are on property owned by a unit of local government other than the
sponsor, it will enter Into an agreement with that government. Except as otherwise
• specified by the Secretary, that agreement shall obligate that government to the same
terms, conditions, and assurances that would be applicable to it if it applied directly to
the FAA for a grant to undertake the noise compatibility program project. That
agreement and changes thereto must be satisfactory to the Secretary. It will take steps
to enforce this agreement against the local government if there is substantial non-
compliance with the terms of the agreement.
d. For noise compatibility program projects to be carried out on privately owned property, It
will enter into an agreement with the owner of that property which includes provisions
specified by the Secretary. It will take steps to enforce this agreement against the
property owner whenever there is substantial non - compliance with the terms of the
agreement.
e. If the sponsor is a private sponsor, It will take steps satisfactory to the Secretary to
ensure that the airport will continue to function as a public -use airport in accordance with
these assurances for the duration of these assurances.
If an arrangement is made for management and operation of the airport by any agency
or person other than the sponsor or an employee of the sponsor, the sponsor will reserve
sufficient rights and authority to insure that the airport will be operated and maintained
in accordance Title 49, United States Code, the regulations and the terms, conditions and
assurances in the grant agreement and shall insure that such arrangement also requires
compliance therewith.
6. Consistency with Local Plans. The project Is reasonably consistent with plans (existing at
• the time of submission of this application) of public agencies that are authorized by the State
in which the project is located to plan for the development of the area surrounding the
airport.
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 13 of 27
7. Consideration of Local Interest. It has given fair consideration to the interest of
communities In or near where the project may be located.
8. Consultation with Users. In making a decision to undertake any airport development
project under Title 49, United States Code, it has undertaken reasonable consultations with
affected parties using the airport at which project is proposed.
9. Public Hearings. In projects Involving the location of an airport, an airport runway, or a
major runway extension, It has afforded the opportunity for public hearings for the purpose
of considering the economic, social, and environmental effects of the airport or runway
location and Its consistency with goals and objectives of such planning as has been carried
out by the community and it shall, when requested by the Secretary, submit a copy of the
transcript of such hearings to the Secretary. Further, for such projects, it has on its
management board either voting representation from the communities where the project Is
located or has advised the communities that they have the right to petition the Secretary
concerning a proposed project.
10. Air and Water Quality Standards. In projects Involving airport location, a major runway
extension, or runway location It will provide for the Governor of the state in which the project
Is located to certify In writing to the Secretary that the project will be located, designed,
constructed, and operated so as to comply with applicable air and water quality standards.
In any case where such standards have not been approved and where applicable air and
water quality standards have been promulgated by the Administrator of the Environmental
Protection Agency, certification shall be obtained from such Administrator. Notice of
certification or refusal to certify shall be provided within sixty days after the project
application has been received by the Secretary.
11. Pavement Preventive Maintenance. With respect to a project approved after January 1, •
1995, for the replacement or reconstruction of pavement at the airport, it assures or certifies
that it has implemented an effective airport pavement maintenance- management program
and It assures that it will use such program for the useful life of any pavement constructed,
reconstructed or repaired with Federal financial assistance at the airport. It will provide such
reports on pavement condition and pavement management programs as the Secretary
determines may be useful.
12. Terminal Development Prerequisites. For projects which include terminal development
at a public use airport, as defined In Title 49, it has, on the date of submittal of the project
grant application, all the safety equipment required for certification of such airport under
section 44706 of Title 49, United States Code, and all the security equipment required by rule
or regulation, and has provided for access to the passenger enplaning and deplaning area of
such airport to passengers enplaning and deplaning from aircraft other than air carrier
aircraft.
13. Accounting System, Audit, and Record Keeping Requirements.
a. It shall keep all project accounts and records which fully disclose the amount and
disposition by the recipient of the proceeds of the grant, the total cost of the project in
connection with which the grant Is given or used, and the amount or nature of that
portion of the cost of the project supplied by other sources, and such other financial
records pertinent to the project. The accounts and records shall be kept in accordance
with an accounting system that will facilitate an effective audit in accordance with the
Single Audit Act of 1984. •
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 14 of 27
• b. It shall make available to the Secretary and the Comptroller General of the United States,
or any of their duly authorized representatives, for the purpose of audit and examination,
any books, documents, papers, and records of the recipient that are pertinent to the
grant. The Secretary may require that an appropriate audit be conducted by a recipient.
In any case In which an independent audit is made of the accounts of a sponsor relating
to the disposition of the proceeds of a grant or relating to the project in connection with
which the grant was given or used, it shall file a certified copy of such audit with the
Comptroller General of the United States not later than six (6) months following the close
of the fiscal year for which the audit was made.
14. Minimum Wage Rates. It shall include, in all contracts in excess of $2,000 for work on
any projects funded under the grant agreement which involve labor, provisions establishing
minimum rates of wages, to be predetermined by the Secretary of Labor, In accordance with
the Davis -Bacon Act, as amended (40 U.S.C. 276a- 276a -5), which contractors shall pay to
skilled and unskilled labor, and such minimum rates shall be stated in the invitation for bids
and shall be included in proposals or bids for the work.
15. Veteran's Preference. It shall include in all contracts for work on any project funded
under the grant agreement which Involve labor, such provisions as are necessary to Insure
that, In the employment of labor (except in executive, administrative, and supervisory
positions), preference shall be given to Veterans of the Vietnam era and disabled veteran as
defined in Section 47112 of Title 49, United States Code. However, this preference shall
apply only where the individuals are available and qualified to perform the work to which the
employment relates.
16. Conformity to Plans and Specifications. It will execute the project subject to plans,
•
specifications, and schedules approved by the Secretary. Such plans, specifications, and
schedules shall be submitted to the Secretary prior to commencement of site preparation,
construction, or other performance under this grant agreement, and, upon approval of the
Secretary, shall be Incorporated into this grant agreement Any modification to the approved
plans, specifications, and schedules shall also be subject to approval of the Secretary, and
incorporated Into the grant agreement.
17. Construction Inspection and Approval. It will provide and maintain competent technical
supervision at the construction site throughout the project to assure that the work conforms
to the plans, specifications, and schedules approved by the Secretary for the project. It shall
subject the construction work on any project contained in an approved project application to
inspection and approval by the Secretary and such work shall be in accordance with
regulations and procedures prescribed by the Secretary. Such regulations and procedures
shall require such cost and progress reporting by the sponsor or sponsors of such project as
the Secretary shall deem necessary.
18. Planning Projects. In carrying out planning projects:
a. It will execute the project in accordance with the approved program narrative contained
in the project application or with the modifications similarly approved.
b. It will furnish the Secretary with such periodic reports as required pertaining to the
planning project and planning work activities.
c. It will include in all published material prepared in connection with the planning project a
• notice that the material was prepared under a grant provided by the United States.
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 15 of 27
d. It will make such material available for examination by the public, and agrees that no •
material prepared with funds under this project shall be subject to copyright in the
United States or any other country.
e. It will give the Secretary unrestricted authority to publish, disclose, distribute, and
otherwise use any of the material prepared in connection with this grant.
f. It will grant the Secretary the right to disapprove the sponsor's employment of specific
consultants and their subcontractors to do all or any part of this project as well as the
right to disapprove the proposed scope and cost of professional services.
g. It will grant the Secretary the right to disapprove the use of the sponsor's employees to
do all or any part of the project.
h. It understands and agrees that the Secretary's approval of this project grant or the
Secretarys approval of any planning material developed as part of this grant does not
constitute or imply any assurance or commitment on the part of the Secretary to approve
any pending or future application for a Federal airport grant.
19. Operation and Maintenance.
a. The airport and all facilities which are necessary to serve the aeronautical users of the
airport, other than facilities owned or controlled by the United States, shall be operated
at all times in a safe and serviceable condition and in accordance with the minimum
standards as may be required or prescribed by applicable Federal, state and local
agencies for maintenance and operation. It will not cause or permit any activity or action
thereon which would interfere with Its use for airport purposes. It will suitably operate •
and maintain the airport and all facilities thereon or connected therewith, with due
regard to climatic and flood conditions. Any proposal to temporarily close the airport for
non - aeronautical purposes must first be approved by the Secretary. In furtherance of
this assurance, the sponsor will have in effect arrangements for -
(1) Operating the airports aeronautical facilities whenever required;
(2) Promptly marking and lighting hazards resulting from airport conditions, including
temporary conditions; and
(3) Promptly notifying airmen of any condition affecting aeronautical use of the airport.
Nothing contained herein shall be construed to require that the airport be operated for
aeronautical use during temporary periods when snow, flood or other climatic conditions
interfere with such operation and maintenance. Further, nothing herein shall be
construed as requiring the maintenance, repair, restoration, or replacement of any
structure or facility which is substantially damaged or destroyed due to an act of God or
other condition or circumstance beyond the control of the sponsor.
b. It will suitably operate and maintain noise compatibility program items that It owns or
controls upon which Federal funds have been expended.
20. Hazard Removal and Mitigation. It will take appropriate action to assure that such
terminal airspace as Is required to protect Instrument and visual operations to the airport
(Including established minimum flight altitudes) will be adequately cleared and protected by •
removing, lowering, relocating, marking, or lighting or otherwise mitigating existing airport
hazards and by preventing the establishment or creation of future airport hazards.
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 16 of 27
• 21. Compatible Land Use. It will take appropriate action, to the extent reasonable, Including
the adoption of zoning laws, to restrict the use of land adjacent to or In the immediate
vicinity of the airport to activities and purposes compatible with normal airport operations,
Including landing and takeoff of aircraft. In addition, if the project is for noise compatibility
program Implementation, it will not cause or permit any change In land use, within Its
jurisdiction, that will reduce Its compatibility, with respect to the airport, of the noise
compatibility program measures upon which Federal funds have been expended.
22. Economic Nondiscrimination.
a. It will make the airport available as an airport for public use on reasonable terms and
without unjust discrimination to all types, kinds and classes of aeronautical activities,
including commercial aeronautical activities offering services to the public at the airport.
b. In any agreement, contract, lease, or other arrangement under which a right or privilege
at the airport is granted to any person, firm, or corporation to conduct or to engage in
any aeronautical activity for furnishing services to the public at the airport, the sponsor
will Insert and enforce provisions requiring the contractor to:
(1) fumish said services on a reasonable, and not unjustly discriminatory, basis to all
users thereof, and
(2) charge reasonable, and not unjustly discriminatory, prices for each unit or service,
provided that the contractor may be allowed to make reasonable and
nondiscriminatory discounts, rebates, or other similar types of price reductions to
volume purchasers.
• c. Each fixed -based operator at the airport shall be subject to the same rates, fees, rentals,
and other charges as are uniformly applicable to all other fixed -based operators making
the same or similar uses of such airport and utilizing the same or similar facilities.
d. Each air carrier using such airport shall have the right to service itself or to use any fixed -
based operator that is authorized or permitted by the airport to serve any air carrier at
such airport.
e. Each air carrier using such airport (whether as a tenant, nontenant, or subtenant of
another air carrier tenant) shall be subject to such nondiscriminatory and substantially
comparable rules, regulations, conditions, rates, fees, rentals, and other charges with
respect to facilities directly and substantially related to providing air transportation as are
applicable to all such air carriers which make similar use of such airport and utilize similar
facilities, subject to reasonable classifications such as tenants or nontenants and
signatory carriers and nonsignatory carriers. Classification or status as tenant or
signatory shall not be unreasonably withheld by any airport provided an air carrier
assumes obligations substantially similar to those already imposed on air carriers in such
classification or status.
f. It will not exercise or grant any right or privilege which operates to prevent any person,
firm, or corporation operating aircraft on the airport from performing any services on its
own aircraft with Its own employees [including, but not limited to maintenance, repair,
and fueling] that it may choose to perform.
• g. In the event the sponsor itself exercises any of the rights and privileges referred to in
this assurance, the services involved will be provided on the same conditions as would
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 17 of 27
apply to the furnishing of such services by commercial aeronautical service providers •
authorized by the sponsor under these provisions.
h. The sponsor may establish such reasonable, and not unjustly discriminatory, conditions
to be met by all users of the airport as may be necessary for the safe and efficient
operation of the airport.
I. The sponsor may prohibit or limit any given type, kind or class of aeronautical use of the
airport if such action is necessary for the safe operation of the airport or necessary to
serve the civil aviation needs of the public.
23. Exclusive Rights. It will permit no exclusive right for the use of the airport by any person
providing, or intending to provide, aeronautical services to the public. For purposes of this
paragraph, the providing of the services at an airport by a single fixed -based operator shall
not be construed as an exclusive right if both of the following apply:
a. It would be unreasonably costly, burdensome, or impractical for more than one fixed -
based operator to provide such services, and
b. If allowing more than one fxed -based operator to provide such services would require
the reduction of space leased pursuant to an existing agreement between such single
fixed -based operator and such airport.
It further agrees that it will not, either directly or indirectly, grant or permit any person, firm,
or corporation, the exclusive right at the airport to conduct any aeronautical activities,
including, but not limited to charter Flights, pilot training, aircraft rental and sightseeing,
aerial photography, crop dusting, aerial advertising and surveying, air carrier operations, •
aircraft sales and services, sale of aviation petroleum products whether or not conducted in
conjunction with other aeronautical activity, repair and maintenance of aircraft, sale of
aircraft parts, and any other actMties which because of their direct relationship to the
operation of aircraft can be regarded as an aeronautical activity, and that it will terminate
any exclusive right to conduct an aeronautical activity now existing at such an airport before
the grant of any assistance under Title 49, United States Code.
24. Fee and Rental Structure. It will maintain a fee and rental structure for the facilities and
services at the airport which will make the airport as self- sustaining as possible under the
circumstances existing at the particular airport, taking Into account such factors as the
volume of traffic and economy of collection. No part of the Federal share of an airport
development, airport planning or noise compatibility project for which a grant is made under
Title 49, United States Code, the Airport and Airway Improvement Act of 1982, the Federal
Airport Act or the Airport and Airway Development Act of 1970 shall be included in the rate
basis in establishing fees, rates, and charges for users of that airport.
25. Airport Revenues.
a. All revenues generated by the airport and any local taxes on aviation fuel established
after December 30, 1987, will be expended by it for the capital or operating costs of the
airport; the local airport system; or other local facilities which are owned or operated by
the owner or operator of the airport and which are directly and substantially related to
the actual air transportation of passengers or property; or for noise mitigation purposes
on or off the airport. Provided, however, that If covenants or assurances in debt
obligations issued before September 3, 1982, by the owner or operator of the airport, or •
provisions enacted before September 3, 1982, in governing statutes controlling the
owner or operators financing, provide for the use of the revenues from any of the airport
Terms and Conditions of Accepting Airport Impmvement Program Grants (January 2001) Page 18 of 27
• owner or operator's facilities, Including the airport, to support not only the airport but
also the airport owner or operator's general debt obligations or other facilities, then this
limitation on the use of all revenues generated by the airport (and, in the case of a public
airport, local taxes on aviation fuel) shall not apply.
b. As part of the annual audit required under the Single Audit Act of 1984, the sponsor will
direct that the audit will review, and the resulting audit report will provide an opinion
concerning, the use of airport revenue and taxes in paragraph (a), and Indicating
whether funds paid or transferred to the owner or operator are paid or transferred in a
manner consistent with Title 49, United States Code and any other applicable provision of
law, including any regulation promulgated by the Secretary or Administrator.
c. Any civil penalties or other sanctions will be imposed for violation of this assurance in
accordance with the provisions of Section 47107 of Me 49, United States Code.
26. Reports and Inspections. It will:
a. submit to the Secretary such annual or special financial and operations reports as the
Secretary may reasonably request and make such reports available to the public; make
available to the public at reasonable times and places a report of the airport budget In a
format prescribed by the Secretary;
b. for airport development projects, make the airport and all airport records and documents
affecting the airport, including deeds, leases, operation and use agreements, regulations
and other instruments, available for inspection by any duly authorized agent of the
Secretary upon reasonable request;
• c. for noise compatibility program projects, make records and documents relating to the
project and continued compliance with the terms, conditions, and assurances of the
grant agreement including deeds, leases, agreements, regulations, and other
instruments, available for Inspection by any duly authorized agent of the Secretary upon
reasonable request; and
d. in a format and time prescribed by the Secretary, provide to the Secretary and make
available to the public following each of its fiscal years, an annual report listing in detail:
(1) all amounts paid by the airport to any other unit of government and the purposes
for which each such payment was made; and
(2) all services and property provided by the airport to other units of government and
the amount of compensation received for provision of each such service and
property.
27. Use by Government Aircraft. It will make available all of the facilities of the airport
developed with Federal financial assistance and all those usable for landing and takeoff of
aircraft to the United States for use by Government aircraft in common with other aircraft at
all times without charge, except, if the use by Government aircraft is substantial, charge may
be made for a reasonable share, proportional to such use, for the cost of operating and
maintaining the facilities used. Unless otherwise determined by the Secretary, or otherwise
agreed to by the sponsor and the using agency, substantial use of an airport by Government
aircraft will be considered to exist when operations of such aircraft are in excess of those
• which, in the opinion of the Secretary, would unduly interfere with use of the landing areas
by other authorized aircraft, or during any calendar month that -
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 119 of 27
a. Five (5) or more Government aircraft are regularly based at the airport or on land •
adjacent thereto; or
b. The total number of movements (counting each landing as a movement) of Government
aircraft is 300 or more, or the gross accumulative weight of Government aircraft using
the airport (the total movement of Government aircraft multiplied by gross weights of
such aircraft) is in excess of five million pounds.
28. Land for Federal Fadlities. It will furnish without cost to the Federal Government for use
in connection with any air traffic control or air navigation activities, or weather - reporting and
communication activities related to air traffic control, any areas of land or water, or estate
therein, or rights in buildings of the sponsor as the Secretary considers necessary or
desirable for construction, operation, and maintenance at Federal expense of space or
facilities for such purposes. Such areas or any portion thereof will be made available as
provided herein within four months after receipt of a written request from the Secretary.
29. Airport Layout Plan.
a. It will keep up to date at all times an Airport Layout Plan of the airport showing (1)
boundaries of the airport and all proposed additions thereto, together with the
boundaries of all offsite areas owned or controlled by the sponsor for airport purposes
and proposed additions thereto; (2) the location and nature of all existing and proposed
airport facilities and structures (such as runways, taxiways, aprons, terminal buildings,
hangars and roads), including all proposed extensions and reductions of existing airport
facilities; and (3) the location of all existing and proposed non- aviation areas and of all
existing improvements thereon. Such Airport Layout Plans and each amendment,
revision, or modification thereof, shall be subject to the approval of the Secretary which •
approval shall be evidenced by the signature of a duly authorized representative of the
Secretary on the face of the Airport Layout Plan. The sponsor will not make or permit
any changes or alterations in the airport or any of its facilities which are not in conformity
with the Airport Layout Plan as approved by the Secretary and which might, In the
opinion of the Secretary, adversely affect the safety, utility or efficiency of the airport.
If a change or alteration In the airport or the facilities is made which the Secretary
determines adversely affects the safety, utility, or efficiency of any federally owned,
leased, or funded property on or off the airport and which is not in conformity with the
Airport Layout Plan as approved by the Secretary, the owner or operator will, if
requested, by the Secretary (1) eliminate such adverse effect in a manner approved by
the Secretary; or (2) bear all costs of relocating such property (or replacement thereof)
to a site acceptable to the Secretary and all costs of restoring such property (or
replacement thereof) to the level of safety, utility, efficiency, and cost of operation
existing before the unapproved change in the airport or its facilities.
30. Civil Rights. It will comply with such rules as are promulgated to assure that no person
shall, on the grounds of race, creed, color, national origin, sex, age, or handicap be excluded
from participating in any activity conducted with or benefiting from funds received from this
grant. This assurance obligates the sponsor for the period during which Federal financial
assistance Is extended to the program, except where Federal financial assistance is to
provide, or is in the form of personal property or real property or interest therein or
structures or improvements thereon In which case the assurance obligates the sponsor or
any transferee for the longer of the following periods: (a) the period during which the
property Is used for a purpose for which Federal financial assistance is extended, or for •
another purpose involving the provision of similar services or benefits, or (b) the period
during which the sponsor retains ownership or possession of the property.
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 20 of 27
• 31. Disposal of Land.
a. For land purchased under a grant for airport noise compatibility purposes, it will dispose
of the land, when the land is no longer needed for such purposes, at fair market value,
at the earliest practicable time. That portion of the proceeds of such disposition which Is
proportionate to the United States' share of acquisition of such land will, at the discretion
of the Secretary, 1) be paid to the Secretary for deposit in the Trust Fund, or 2) be
reinvested In an approved noise compatibility project as prescribed by the Secretary.
b. (1) For land purchased under a grant for airport development purposes (other than noise
compatibility), it will, when the land is no longer needed for airport purposes, dispose of
such land at fair market value or make available to the Secretary an amount equal to the
United States' proportionate share of the fair market value of the land. That portion of
the proceeds of such disposition which is proportionate to the United States' share of the
cost of acquisition of such land will, (a) upon application to the Secretary, be reinvested
In another eligible airport improvement project or projects approved by the Secretary at
that airport or within the national airport system, or (b) be paid to the Secretary for
deposit in the Trust Fund if no eligible project exists.
(2) Land shall be considered to be needed for airport purposes under this assurance if
(a) it may be needed for aeronautical purposes (including runway protection zones) or
serve as noise buffer land, and (b) the revenue from interim uses of such land
contributes to the financial self - sufficiency of the airport. Further, land purchased with a
grant received by an airport operator or owner before December 31, 1987, will be
considered to be needed for airport purposes if the Secretary or Federal agency making
such grant before December 31, 1987, was notified by the operator or owner of the uses
• of such land, did not object to such use, and the land continues to be used for that
purpose, such use having commenced no later than December 15, 1989.
c. Disposition of such land under (a) or (b) will be subject to the retention or reservation of
any interest or right therein necessary to ensure that such land will only be used for
purposes which are compatible with noise levels associated with operation of the airport.
32. Engineering and Design Services. It will award each contract, or sub - contract for
program management, construction management, planning studies, feasibility studies,
architectural services, preliminary engineering, design, engineering, surveying, mapping or
related services with respect to the project in the same manner as a contract for architectural
and engineering services is negotiated under Title IX of the Federal Property and
Administrative Services Act of 1949 or an equivalent quallfications -based requirement
prescribed for or by the sponsor of the airport.
33. Foreign Market Restrictions. It will not allow funds provided under this grant to be used
to fund any project which uses any product or service of a foreign country during the period
in which such foreign country is listed by the United States Trade Representative as denying
fair and equitable market opportunities for products and suppliers of the United States in
procurement and construction.
34. Policies, Standards, and Specifications. It will carry out the project In accordance with
policies, standards, and specifications approved by the Secretary including but not limited to
the most current version, at the time the grant is signed, of the advisory circulars listed
under the following table titled "Current FAA Advisory Circulars for AIP Projects ", and in
• accordance with applicable state policies, standards, and specifications approved by the
Secretary.
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2601) Page 21 of 27
CURRENT FAA ADVISORY CIRCULARS FOR AIP PROJECTS •
Dated: 7/1/99
iitk
70/7460 -1
Obstruction Marking and Lighting
150/5000 -13
Announcement of Availability- -RTCA Inc., Document RTCA -221,
Guidance and Recommended Requirements for Airport Surface
Movement Sensors
150/5210 -5
Painting, Marking and Lighting of Vehicles Used on an Airport
150/5210 -7
Aircraft Fire and Rescue Communications
150/5210 -13
Water Rescue Plans, Facilities, and Equipment
150/5210 -14
Airport Fire and Rescue Personnel Protective Clothing
150/5210 -15
Airport Rescue & Firefighting Station Building Design
150/5210 -18
Systems for Interactive Training of Airport Personnel
150/5210 -19
Driver's Enhanced Vision System (DEVS)
150/5220 -4
Water Supply Systems for Aircraft Fire and Rescue Protection
15015220 -10
Guide Specification for Water /Foam Type Aircraft Rescue and
Firefighting Vehicles
150/5220 -13
Runway Surface Condition Sensor Specification Guide
150/5220 -16
Automated Weather Observing Systems for NonFederal
Applications
15015220 -17
IDesign Standards for Aircraft Rescue Firefighting Training Facilities
15015220-18
Buildings for Storage and Maintenance of Airport Snow and Ice
Control Equipment and Materials
150/5220 -19
Guide Specification for Small, Dual -Agent Aircraft Rescue and
Firefighting Vehicles
150/5220 -20
Airport Snow and Ice Control Equipment
150/5220 -21
Guide Specification for Lifts Used to Board Airline Passengers With
Mobility Impairments
150/5300 -13
Airport Design
150/5300 -14
Design of Aircraft Deicing Facilities
150/5320 -5
Airport Drainage
150/5320 -6
Airport Pavement Design and Evaluation
150/5320 -12
Measurement, Construction, and Maintenance of Skid Resistant
Airport Pavement Surfaces
150/5320 -14
Airport Landscaping for Noise Control Purposes
1 501532 0 -1 6
Airport Pavement Design for the Boeing 777 Airplane
150/5325 -4
Runway Length Requirements for Airport Design
150/5340 -1
Standards for Airport Markings
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 22 of 27
15015340-4 Installation
Al-
Details for Runway Centerline Touchdown Zone Lighting
Systems
15015340-5
Segmented Circle Airport Marker System
150/5340-14
Economy Approach Lighting Aids
150/5340-17
Standby Power for Non-FAA Airport Lighting Systems
150/5340-18
Standards for Airport Sign Systems
150/5340-19
Taxiway Centerline Lighting System
150/53-40-21
Airport Miscellaneous Lighting Visual Aids
15015340-23
Supplemental Wind Cones
150/5340-24
Runway and Taxiway Edge Lighting System
150/5340-27
Air-to-Ground Radio Control of Airport Lighting Systems
150/5345-3
Specification for L821 Panels for Remote Control of Airport Lighting
150/5345-5
Circuit Selector Switch
15015345-7
Specification for L824 Underground Electrical Cable for Airport
Lighting Circuits
150/5345-10
SPOGification for Constant Current Regulators Regulator Monitors
15015345-12
Specification for Airport and Heliport Beacon
150/5345-13
Specification for L841 Auxiliary Relay Cabinet Assembly for Pilot
Control of Airport Lighting Circuits
150/5345-26
Specification for L823 Plug and Receptacle, Cable Connectors
15015345-27
Specification for Wind Cone Assemblies
150/5345-28
Precision Approach Path Indicator (PAPI) Systems
150/5345-39
FAA Specification L853, Runway and Taxiway Centerline
Retroreflective Markers
15015345-42
Specification for Airport Light Bases, Transformer Housings,
Junction Boxes and Accessories
150/5345-43
Specification for Obstruction Lighting Equipment
15015345-44
Speci ication for Taxiway and Runway Signs
150/5345-45
Lightweight Approach Light Structure
150J5345-46
Specification for Runway and Taxiway Light Fixtures
150/5345-47
Isolation Transformers for Airport Lighting Systems
15015345-49
Specification _854, Radio Control Equipment
15015345-50
Specification for Portable Runway Lights
150/5345-61
Specification for Discharge-Type Flasher Equipment
150/5345-52
Generic Visual Glideslope Indicators (GVGI)
150/5345-53
Airport Lighting Equipment Certification Program
150/5360-9
Planning and Design of Airport Terminal Facilities at NonHub
Locations
Terms and Conditions of Accepting AiWrt Improvement Program Grants (January 2001) Page 23of27
35. Relocation and Real Property Acquisition. (1) It will be guided in acquiring real •
property, to the greatest extent practicable under State law, by the land acquisition policies
in Subpart B of 49 CFR Part 24 and will pay or reimburse property owners for necessary
expenses as specified in Subpart B. (2) It will provide a relocation assistance program
offering the services described in Subpart C and fair and reasonable relocation payments and
assistance to displaced persons as required in Subpart D and E of 49 CFR Part 24. (3) It will
make available within a reasonable period of time prior to displacement, comparable
replacement dwellings to displaced persons in accordance with Subpart E of 49 CFR Part 24.
36. Access By Intercity Buses. The airport owner or operator will permit, to the maximum
extent practicable, intercity buses or other modes of transportation to have access to the
airport; however, it has no obligation to fund special facilities for intercity buses or for other
modes of transportation.
37. Disadvantaged Business Enterprises. The recipient shall not discriminate on the basis of
race, color, national origin or sex in the award and performance of any DOT - assisted contract
or in the administration of its DBE program or the requirements of 49 CFR Part 26. The
Recipient shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure non
discrimination in the award and administration of DOT- assisted contracts. The recipients
DBE program, as required by 49 CFR Part 26, and as approved by DOT, is incorporated by
reference in this agreement. Implementation of this program is a legal obligation and failure
to carry out its terms shall be treated as a violation of this agreement. Upon notification to
the recipient of its failure to carry out its approved program, the Department may impose
sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and /or the Program Fraud Civil Remedies Act of 1986 (31
U.S.C. 3801). AdIlk
Terms and Condftions of Accepting Airport Improvement Program Grants (January 2001) Page 24 of 27
AhB R
L s� s ak. a
150/5360 -12
Airport Signing & Graphics
150/5360 -13
Planning and Design Guidance for Airport Terminal Facilities
150/5370 -2
Operational Safety on Airports During Construction
150/5370 -10
Standards for Specifying Construction of Airports
150/5390 -2
Heliport Design
15015390 -3
Vertiport Design
150 /5100 -14
Architectural, Engineering, and Planning Consultant Services for
Airport Grant Projects
150/5200 -30
Airport Winter Safety and Operations
150/5200 -33
Hazardous Wildlife Attractants On or Near Airports
15015300 -15
Use of Value Engineering for Engineering Design of Airport Grant
Projects
150/5370 -11
Use of Nondestructive Testing Devices in the Evaluation of Airport
Pavements
150/5370 -12
Quality Control of Construction for Airport Grant Projects
150/5370 -6
Construction Progress and Inspection Report- Airport Grant Program
35. Relocation and Real Property Acquisition. (1) It will be guided in acquiring real •
property, to the greatest extent practicable under State law, by the land acquisition policies
in Subpart B of 49 CFR Part 24 and will pay or reimburse property owners for necessary
expenses as specified in Subpart B. (2) It will provide a relocation assistance program
offering the services described in Subpart C and fair and reasonable relocation payments and
assistance to displaced persons as required in Subpart D and E of 49 CFR Part 24. (3) It will
make available within a reasonable period of time prior to displacement, comparable
replacement dwellings to displaced persons in accordance with Subpart E of 49 CFR Part 24.
36. Access By Intercity Buses. The airport owner or operator will permit, to the maximum
extent practicable, intercity buses or other modes of transportation to have access to the
airport; however, it has no obligation to fund special facilities for intercity buses or for other
modes of transportation.
37. Disadvantaged Business Enterprises. The recipient shall not discriminate on the basis of
race, color, national origin or sex in the award and performance of any DOT - assisted contract
or in the administration of its DBE program or the requirements of 49 CFR Part 26. The
Recipient shall take all necessary and reasonable steps under 49 CFR Part 26 to ensure non
discrimination in the award and administration of DOT- assisted contracts. The recipients
DBE program, as required by 49 CFR Part 26, and as approved by DOT, is incorporated by
reference in this agreement. Implementation of this program is a legal obligation and failure
to carry out its terms shall be treated as a violation of this agreement. Upon notification to
the recipient of its failure to carry out its approved program, the Department may impose
sanctions as provided for under Part 26 and may, in appropriate cases, refer the matter for
enforcement under 18 U.S.C. 1001 and /or the Program Fraud Civil Remedies Act of 1986 (31
U.S.C. 3801). AdIlk
Terms and Condftions of Accepting Airport Improvement Program Grants (January 2001) Page 24 of 27
• W. Standard DOT Tide VI Assurances
The sponsor hereby agrees that as a condition to receiving Federal financial assistance from the
Department of Transportation (DOT), It will comply with Title VI of the Civil Rights Act of 1964 (42 U.S.C.
2000d et seq.) and all requirements imposed by 49 CFR Part 21, - Nondiscrimination In Federally Assisted
Programs of the Department of Transportation -- Effectuation of Title VI of the Civil Rights Act of 1964
(hereinafter referred to as the "Regulatlons'� to the end that no person in the United States shall, on the
ground of race, color, or national origin, be excluded from participation in, be denied the benefits of, or
be otherwise subjected to discrimination under any program or activity for which the applicant receives
Federal financial assistance and will Immediately take any measures necessary to effectuate this
agreement. Without limiting the above general assurance, the sponsor agrees concerning this grant that:
A. Each "program" and "facility" (as defined in Sections 21.23(e) and 21.23 (b)) will be conducted
or operated in compliance with all requirements of the Regulations.
B. It will insert the following clauses in every contract subject to the Act and the Regulations:
"During the performance of this contract, the contractor, for itself, its assignees and successor
in interest (hereinafter referred to as the contractor') agrees as follows:
1. Compliance witir Regulations. The contractor shall comply with the Regulations relative to
nondiscrimination in federally assisted programs of the Department of Transportation
(hereinafter, "DO 7 77t1e 49, Code of Federal Regulations, Part 21, as they may be amended
from time to time (hereinafter referred to as the Regulations), which are herein incorporated by
reference and made a part of this contract.
• 2. Nondiscrimination. 77.re contractor, with regard to the work performed by it during the
contract, shall not discriminate on the grounds of race, color, or national origin in the selection
and retention of subcontractors, Including procurements of materials and leases of equipment.
The contractor shall not participate either directly or indirectly in the discdmination prohibited by
section 21.5 of the Regulations, including employment practices when the contract covers a
program set forth in Appendix B of the Regulations.
3. Soticitabons for Subcontracts, Including Procurements of Materials and Equipment. In all
solk itatlons either by competitive bidding or negotiation made by the contractor for work to be
performed under a subcontract; including procurements of materials or leases of equipment,
each potential subcontractor or supplier shall be notifred by the contactor of the contractors
obligations under this contract and the Regulations relative to nondiscrimination on the grounds
of race, color, or national origin.
4. Information and Reports. The contractor shall provide all information and reports required by
the Regulations or directives issued pursuant thereto and shall permit access to Its books,
records, accounts, other sources of information, and its facilities as may be determined by the
sponsor or the Federal Aviation Administration (FAA) to be pertinent to ascertain compliance with
such Regulations, oro'ers, and instructions where any information required of a contractor is in
the exclusive possession of another who falls or refuses to furnish this Information, the contractor
shall so certify to the sponsor or the FAA, as appropriate, and shall set forth what efforts it has
made to obtain the mfom7ation.
5. Sanctions or Noncompliance. In the event of the contractors noncompliance with the
nondiscrimination provisions of this contract, the sponsor shall impose such contract sanctions as
• It or the FAA may detemune to be appropriate, including, but not limited to:
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 25 of 27
a. Withholding of payments to the contractor under the contract until the contactor
complies, and /or •
b. Cancellation, termination, or suspension of the contract, In whole or in part.
6. Incorporation of Provisions. fie contractor shall include the provisions of paragraphs 1
through 5 in every subcontract, induding procurements of materials and leases of equipment,
unless exempt by the Regulations or directives Issued pursuant thereto. The contractor shall
take such action with respect to any subcontract or procurement as the sponsor or FAA may
direct as a means of enforcing such provisions including sanctions of noncompliance. Provided,
however, that In the event a contractor becomes involved in, or is threatened with, litigation with
a subcontractor or supplier as a result ofsuch direction, the contractor may request the sponsor
to enter into such litigation to protect the interests of the sponsor and In addition, the contractor
may request the United States to enter into such litigation to protect the interests of the United
States.
C. Where Federal financial assistance is received to construct a facility, or part of a facility, the
assurance shall extend to the entire facility and facilities operated in connection therewith.
D. Where Federal financial assistance is in the form or for the acquisition of real property or an
interest in real property, the assurance shall extend to rights to space on, over, or under such
property.
E. It will include the following clauses, as appropriate:
"1. The (grantee, licensee, lessee, permitee, etc., as appropriate) for himself, his heirs, personal
representatives, successors in interest, and assigns, as a part of the consideration hereof, does •
hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the
land'9 that in the event facilities are constructed, maintained, or otherwise operated on the said
property described in this (deed, license, lease, permit, etc.) for a purpose for which a DOT
program or activity is extended or for another purpose involving the pro Wslon of similar services
or benefits, the (grantee, licensee, leasee, perm/tee, etc.) shall maintain and operate such
fadlities and services In compliance with all other requirements Imposed pursuant to 49 CFR Part
11, Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and
as said Regulations may be amended.
2. The (grantee, licensee, lessee, peinytee, etc., as appropriate) for himself, his personal
representatives, successors in interest, and assigns, as a part of Use consideration hereof, does
hereby covenant and agree (in the case of deeds and leases add "as a covenant running with the
land'q that. (1) no person on the grounds of race, color, or national origin shall be excluded from
participation in, denied the benefits of, or be otherwise subjected to discrimination In the use of
said facilities, (2) that In the construction of any improvements on, over, or under such land and
Me furnishing of services thereon, no person on the grounds of race, color, or national origin
shall be excluded from participation in, denied the benefits of, or otherwise be subjected to
discrimination, (3) that the (grantee, licensee, lessee, permittee, etc) shall use the premises in
compliance with all other requirements imposed by or pursuant to 49 CFR Part 11,
Nondiscrimination in Federally Assisted Programs of the Department of Transportation, and as
said Regulations may be amended, of the FAA may direct as a means of enforcing such
provisions including sanctions or noncompliance. Provided, however, that in the event a contract
becomes involved In, or is threatened with, litigation with a subcontractor or supplier as a result
of such direction, the contractor may request the sponsor to enter into such 11t/gaton to protect
the interests of the sponsor and, In addition, the contractor may request the United States to •
enter Into such dtpation to protect the interests of the United States. ff
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 26 of 27
• as a covenant running with the land, in any future deeds, leases, permits, licenses, and similar
agreements entered into by the sponsor with other parties:
1. for the subsequent transfer of real property acquired or improved with Federal financial
assistance under this Project; and
2. for the construction or use of or access to space on, over, or under real property acquired or
improved with Federal financial assistance under this Project.
F. This assurance obligates the sponsor for the period during which Federal financial assistance is
extended to the program, except where the Federal financial assistance is to provide, or is in the
form of personal property or real property or interest therein or structures or improvements
thereon, In which case the assurance obligates the sponsor or any transferee for the longer of
the following periods.
1. the period during which the property is used for a purpose for which Federal financial
assistance is extended, or for another purpose involving the provision of similar services or
benefits, or
2. the period during which the sponsor retains ownership or possession of the property.
G. It will provide for such methods of administration for the program as are found by the Secretary
of Transportation or the official to whom he delegates specific authority to give reasonable
guarantee that it, other sponsors, subgrantees, contractors, subcontractors, transferees,
successors in interest, and other participants or Federal financial assistance under such program
will comply with all requirements imposed or pursuant to the Act, the Regulations, and this
• assurance.
H. It agrees that the United States has a right to seek judicial enforcement with regard to any
matter arising under the Act, the Regulations, and this assurance.
This assurance is given in consideration of and for the purpose of obtaining Federal financial assistance for this
Project and is binding on its contractors, the sponsor, subcontractors, transferees, successors In interest and
other participants in the Project. The person or persons whose signatures appear below are authorized to sign
this assurance on behalf of the sponsor.
I certify that, for any and all projects with Federal participation to be undertaken by
the sponsor, the sponsor agrees to accomplish the project in compliance with the
terms and conditions contained herein.
Name of Sponsor
Signature of Sponsor's Designated Official Representative
Title
. Dated
Terms and Conditions of Accepting Airport Improvement Program Grants (January 2001) Page 27 of 27
0
•
R55APPYREG LOG20000
9999.1015
CITY OF HUTCHINSON
AP Payment Register
7119/2001 7/19/2001
7/20/2001 13:43:37
Page -
Check Date
Type
Vendor
Name
Amount
Payment Type
7/19/2001
105194
101876
AETNA VARIABLE LIFE ASS. CO.
740.00
Check Payment
7/19/2001
105195
101919
AMERICAN FAMILY INS CO.
86.82
Check Payment
7/19/2001
105196
103165
CONCORD SINGERS
350.00
Check Payment
7/19/2001
105197
105159
GOODPOINT TECHNOLOGY
1500.00
Check Payment
7/19/2001
105198
102823
GOVERNMENT FINANCE OFFICER
350.00
Check Payment
7/19/2001
105199
101875
GREAT WEST LIFE INS. CO.
300.00
Check Payment
7/19/2001
1052001
101872
H.R.L.A.P.R. 1
247.79
Check Payment
7/19/2001
1052011
102139
HUTCHINSON AREA CHAMBER OF
650.00
Check Payment
7/19/2001
1052021
102541
HUTCHINSON TELEPHONE CO
59.27
Check Payment
7/19/2001
1052031
101869
HUTCHINSON CITY OF
123.00
Check Payment
7/19/2001
1052041
102633
HUTCHINSON CITY OF
2226.29
Check Payment
7/19/2001
1052051
102635
HUTCHINSON CITY OF
93.37
Check Payment
7/19/2001
1052061
102771
HUTCHINSON CITY OF
10653.10
Check Payment
7/19/2001
105207
101873
ICMA RETIREMENT TRUST
2573.46
Check Payment
7/19/2001
105208
102489
MCLEOD COUNTY COURT ADMIN
435.00
Check Payment
7/19/2001
105209
101831
MCLEOD COUNTY SHERIFF'S OFF
224.39
Check Payment
7/19/2001
105210
102449
MINNESOTA CHILD SUPPORT PAI
175.81,
Check Payment
7/19/2001
105211
101826
MINNESOTA DEPT OF NATURAL F
625.00
Check Payment
7/19/2001
105212
102649
MPCA
85.00
Check Payment
7/19/2001
105213
101914
NCPERS LIFE INS.
300.00
Check Payment
7/19/2001
1052141
102658
PERA- D.C.P.
52.02
Check Payment
7/19/2001
1052151
102597
PITNEY BOWES INC
130.00
Check Payment
7/19/2001
1052161
101877
PRUDENTIAL
75.00
Check Payment
7/19/2001
1052171
102096
PRUDENTIAL MUTUAL FUNDS
30.00
Check Payment
7/19/2001
105218
102615
PUBLIC EMPLOYEES
18913.26
Check Payment
7/19/2001
105219
102052
QUALITY WINE & SPIRITS CO.
11364.03
Check Payment
7/19/2001
105220
103832
RICH INC 1
8947.12
Check Payment
7/19/2001
105221
101879
TEMPLETON INC
369.95
Check Payment
7/19/2001
105222
101 880
WADELL & REED
150.00
Check Pa ent
Pa ment T e Total
61829.68
Re rt Totals
61829.68
1
IMMEDIATE PAYS
•
ELECTRONIC FUNDS TRANSFERS
M"I
H.ATS.FUND MNDEPTOFREVENUF- FUELTAX 661-00
WATP.RISEWER NAI DEPT OF REVENUE -SALES TAX 7,399.00
GNRLFl1ND F DEPTOFREVENUE- ARENASALFSTAX 1,843.00
PAYROLL ACCOUNT - PAYROLL W JMY 13, NIl
RRM INUN W: 07N7N1
FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER
TO STATE AND IRS
DO NOT ISSUE CHECKS FOR THIS PAGE
AMOUNT
PEIO ACRE
NPER
•9I,JE9.
9W 5.3JN
WIIN. TAX
9UB,ECT: "MST NTRE TRAF 11
AMOL
110,73 Ol
9995_lOiO
13,031.9
...3319
CO. do T31E DEPOSITORY TRUST COI,IPANY for d9Berltl ppoNl
$39,11
5u TOIAI - EW"Cmve
110.])1.0 89X.9]10
19.031.90 09X.9911
113.793.99 S To,4- EmH>rr CCTRUrM�
N0,073Jr OrN Tn /- YIMIOYiq TaAw
$a.]a9 m
OE6CNPDLN
6rgbrr [oruiuibn. F�$rr/ Tu
Enm$o9� cw.au,9,., 5«, se,irtY
Engb/ae[onuL . McJVe
Fmpbyr Cam2�em - Szwl 9v��tY
FmpaY�CmlRVam . a ��
89 X.9N5 MN RYT OF REYEi11.F
IEMO
O?=H
1
TO: CRY STAFF 6 BAN( OFHCLELS
FROM: KEN 91EJd31, FNAMCE DIRECTOR
9UB,ECT: "MST NTRE TRAF 11
TM foll-M9f -t ti rkW .Mereal pglrv9s
•
O&Vtg1
Clieee NYC ABA It 021-00031 b creBl the e®1e11 of Cetle S
CO. do T31E DEPOSITORY TRUST COI,IPANY for d9Berltl ppoNl
A®v0*0 US77E OBIFIELD- PA5W17450
1980A G. O Tu A4 l Fed96a$ Rafv191N
N,90.0
1401 Impm9enpnl B
B 50
1M OtPrawmenl Bontle
12 ,240.0
140InlAow . Bantle
15,3&5.00
1441 Ml own Bantle
43,M 13
184E Mpmw BoM
88,780.75
INNS GerrerN O604e9on HATS
]0 ,013.]5
14881Tpmvemenl Banta
18,550.75
1997 I11p..[ earlm
30,158.78
1480 Inprowmnl Bgtl$
38,0803E
t9W 111p1ow Bona.
97.893.75
300091pmYe ., Bantle
&8,10.35
3000 W W. W BBMe
103,48750
5HA07ZI
TM fob NMtla nntl to MRM1W- PRINGPAL pitr11el4a
Cl a NYC ABA 0031-000031 b a lff1e.¢ of CetleE
Co. da THE DEPOSRORY TRUST CONPANY W Re rnplbn Depoa9
Aatd91l• 008417) OBI FIELD - PA 5017450
1448A G. O Terude E !,W FetS Re1u1A14
130,00000
134.000.0
(FAX of borltl tlocun n9N In m ckm N eeme tlme W"OlpN pwpr )
FFNeIV rAE pe]errtl ehultl dl dry
beoe ptrdpN 10
P
NM,43
1W x T 0 .00 51,4333,430.]5
1 8.]6 1M
Ta b dF ea
1 99® Tu M$tl F. RMrq 000 78,711.80 78,]1].50
]13,15835
Haeppel TOTAL
934714133
FFmO , APPO,N
CITY OF HUTCHINSON 7/24101 15:06:13
SAPPYREG LOG20DDO AP Payment Register Page - 1
5.1015
7124101 7124101
Ll
E
Check Date
Type
Check k
Vendor
Name
An unt
Void Amount Payment Type
7/24/01
PK
105223'
110012
3-D CNC, INC
255.00
Check Payment
7/24101
PK
105224
103041
ACTION ACCENTS
83.95
Check Payment
7[24101
PK
105225
101827
AG SYSTEMS
9.32
Check Payment
7124101
PK
105226
102217
ALLIED SERVICES OF HUTCHINSON
283.38
Check Payment
7/24101
PK
105227
110014
ALSLEBEN, RYAN
20.00
Check Payment
7124/01
PK
105228
101904
ANDERSON DOVE FRETLAND 8 VAN V
834.00
Check Payment
7124/01
PK
105229
101897
ANDERSON'S DECORATING CENTER
110.32
Check Payment
7124/01
PK
105230
110026
APCO INSTITUTE INC
818.00
Check Payment
7124101
PK
105231
110036
ASBESTOS ABATEMENT SPECIALTIES
6,400.00
Check Payment
7/24101
PK
105232
110004
ATHMANN, KEN
46.00
Check Paymerrt
7124101
PK
105233
102898
BAILEY NURSERIES
8,437.79
Check Payment
724101
PK
105234
101926
BARR ENGINEERING CO
1,442.64
Check Payment
7/24101
PK
105235
102257
BCAIFORENSIC SCIENCE LABORATOR
200.00
Check Payment
7124101
PK
105236
102039
SENNETT OFFICE TECHNOLOGIES
30.00
Check Payment
7/24/01
PK
105237
102255
BERKLEY RISK SERVICES
800.00
Check Payment
7/24!01
PK
105238
101916
BERNICK'S PEPSI COLA
830.30
Check Payment
7124101
PK
105239
110002
BETTER HALF EMBROIDERY
291.68
Check Payment
724101
PK
105240
110017
BIELKE, HEATHER
20.00
Check Payment
724101
PK
105241
109291
BLAKE, TONY
32.00
Check Payment
724101
PK
105242
102729
BOLTON 8 MENK INC.
25,732.50
Check Payment
724101
PK
105243
110042
BOOCK, JESSICA
25.00
Check Payment
724101
PK
105244
103984
BOOR SUSAN
10.00
Check Payment
724101
PK
105245
102455
BORCHART STEELE
330.15
Check Payment
724101
PK
105246
101987
BRANDON TIRE CO
854.38
Check Paymenl
724101
PK
105247
103349
BRANDT GARMET LETTERING
393.80
Check Payment
724101
PK
105248
102456
C 8 L DISTRIBUTING
41,560.95
Check Payment
724/01
PK
105249
102086
CADD/ENGINEERING SUPPLY
252.72
Check Payment
7124/01
PK
105250
104512
CALIFORNIA CONTRACTORS SUPPLIE
80.97
Check Payment
7124/01
PK
105251
104127
CASE CREDIT
25,186.15
Check Payment
724101
PK
105252
103014
CDI OFFICE PRODUCTS LTD
683.16
Check Payment
724101
PK
105253
104381
CENTRAL HYDRAULICS
96.33
Check Payment
7/24101
PK
105254
102253
CENTRAL MCGOWAN
224,88
Check Payment
724101
PK
105255
104955
CENTURY 7 THEATRE
200.00
Check Payment
724101
PK
105256
110005
CHADWICK, WAYNE
22.00
Check Payment
724101
PK
105257
102210
CHEMSEARCH
318.96
Check Payment
724101
PK
105258
105423
CINDY'S HOUSE OF FLORAL DESIGN
3652
Check Payment
724101
PK
105259
103064
CITGO
114.22
Check Payment
724/01
PK
105260
110015
COASH, ANDY
20.00
Check Payment
724101
PK
105261
102741
COBORNS INCORPORATED
22445
Check Payment
724101
PK
105262
110011
COMMERCIAL POOL 8 SPA SUPPLIES
22.56
Check Payment
724/01
PK
105263
102213
COMMISSIONER OF TRANSPORTATION
105.00
Check Payment
724101
PK
105264
102432
CONSTRUCTION BULLETIN
489.00
Check Payment
724101
PK
105265
102048
CONTINENTAL RESEARCH CORP
218.44
Check Payment
724101
PK
105266
110033
COURTERPORT CORP
2,701.73
Check Payment
7124101
PK
105267
1021192
CROWRIVERARTS
611.00
Check Payment
7124/01
PK
105268
102050
CROW RIVER AUTO
684.26
Check Payment
7124101
PK
105269
102121
CROW RIVER VET CLINIC
673.30
Check Payment
724/01
PK
105270
103791
CUMMINS NORTH CENTRAL
753.22
Check Payment
724/01
PK
105271
102178
CURTIS 1000
731.85
Check Payment
724101
PK
105272
104377
CUSTOM PRODUCTS 6 SERVICES
3,727.50
Check Payment
• = Skip in Check Sequence or Dupllcate Check
Void
CITY OF HUTCHINSON 7/24101 1:06:13
R55APPYREG LOG20000
9999.1015 PP Payment Register Page - 2
7/2401 7124x11
Check Date
Type
Check p
Vendor
Name
Amount
Void Amount Payment Type •
7/24/01
PK
105273
108869
DAHLGREN SHARDLOW 8 UBAN
5,380.31
Check Payment
7/24/01
PK
105274
102488
DAY DISTRIBUTING
3,255.90
Check Payment
724101
PK
105275
110025
DEERFIELD SEMINARS INC
253.65
Check Payment
7124/01
PK
105276
102643
DIAMOND 5 CONSTRUCTION
826.00
Check Payment
7/2401
PK
105277
103333
DNR DIVISION OF WATERS
50.00
Check Payment
7 /24101
PK
105278
102710
DOMINO'S PIZZA
27.00
Check Payment
7 /2401
PK
105279
102275
DPC INDUSTRIES INC
1,120.74
Check Payment
7124101
PK
105280
102236
DUININCK BROS INC.
87,878.80
Check Payment
724/01
PK
105281
102647
DYNA SYSTEMS
207.29
Check Payment
7/24/01
PK
105282
102324
EARL F. ANDERSEN, INC
4,617.37
Check Payment
724/01
PK
105283
104415
EARTH TECH
13,680.00
Check Payment
7/24101
PK
106284
102100
EBERT, RICHARD
82.80
Check Payment
7 /24101
PK
105285
102354
ECONOFOODS
672.77
Check Payment
7 /2401
PK
105286
105115
ELECTRICAL INSTALLATION 8 MAIN
18,37610
Check Payment
7 /24/01
PK
105287
110043
ELLEFSON, DAVID R.
240.00
Check Payment
7 12401
PK
105288
110041
ELLEFSON, LISA
44.00
Check Payment
7124101
PK
105289
101898
EMANS, BRAD
227.20
Check Payment
7/24101
PK
105290
109681
ERKENBRACK, MARI
28.00
Check Payment
7124101
PK
105291
104671
ESS BROTHERS 8 SONS
1,090.56
Check Payment
7124/01
PK
105292
102339
EWING, BRENDA
92.39
Check Payment
7124/01
PK
105293
110034
EXTREME BEVERAGE
64.00
Check Payment
7 12401
PK
105294
104137
FASTENAL COMPANY
17.68
Check Payment
712401
PK
105295
110040
FAULDS, CURRY
18.00
Check Payment
712401
PK
105296
110009
FINNERN, JULIE
15.00
Check Payment
7 /2401
PK
105287
102322
FIRSTAR
133,438.75
Check Payment
7 /24101
PK
105298
102322
FIRSTAR
78,717.50
Check Payment
7 /2401
PK
105299
102094
FISHER SCIENTIFIC
33277
Check Payment
7 12401
PK
105300
103583
FIX-TT PLUS LLP
30.50
Check Payment
7124101
PK
105301
102030
FORBES AUTO
22.19
Check Payment
7124101
PK
105302
105596
FRANKE PUBLICITY INC
1,200.00
Check Payment
7/24/01
PK
105303
102526
G 8 K SERVICES
1,460.42
Check Payment
7/24101
PK
105304
102523
G F NEMITZ SONS
312.40
Check Payment
7 /2401
PK
105305
104653
GARD SPECIALISTS
359.21
Check Paymenl
7/2401
PK
105306
103340
GES ELECTRICAL INC
1,034.00
Check Payment
N24101
PK
105307
110023
GLENCOE EQUIPMENT INC
12.08
Check Payment
712401
PK
105308
109726
GLENCOE -HUTCH AGRONOMY JIV
198.68
Check Payment
7/2401
PK
105309
102525
GOPHER STATE ONE -CALL INC
110,40
Check Payment
7/2401
PK
105310
102524
GOVERNMENT TRAINING SERVICE
633.00
Check Payment
7124101
PK
105311
102087
GRAINGER PARTS OPERATIONS
519.10
Check Payment
7124101
PK
105312
105562
GRANIT BRONZ
161.88
Check Payment
7/2401
PK
105313
101874
GRIGGS 8. COOPER 8 GO
13,330.61
Check Payment
7/2401
PK
105314
110031
GRISWOLD, SARA
49.99
Check Payment
712401
PK
105315
108668
GRUFRUFF DESIGN
200.00
Check Payment
712401
PK
105316
102529
HACH COMPANY
126.94
Check Payment
712401
PK
105317
105004
HACKER'S APPRAISAL SERVICES IN
2,750.00
Check Payment
7/2401
PK
105318
102528
HAGER JEWELRY INC.
273.38
Check Payment
7/2401
PK
105319
102451
HANSEN DIST OF SLEEPY EYE
3,322.90
Check Payment
7 /2401
PK
105320
102089
HANSEN GRAVEL
407.12
Check Payment
7/2401
PK
105321
101958
HANSON 8 VASEK CONSTRUCTION
9.233.20
Check Paym d
7/2401
PK
105322
103872
HARRIS COMPANIES
1,313.00
Check Payment
' = Skip In Check Sequence or Duplicate
Check
V m Vold
CITY OF HUTCHINSON 724101 15:06:13
iAPPYREG LOG20000
AP Payment Register Page - 3
9.1015
7/24!01 724 /01
•
Payment Type
Check Date
Type
Check #
Vendor
Name
Amount
Vold Amount
724101
PK
105323
110019
HAUG IMPLEMENT CO
824.00
Check Payment
724101
PK
105324
110045
HAWTHORN SUITES DULUTH
3,583.97
Check Payment
724/01
PK
105325
105493
HEARTLAND TIRE &SERVICE
1,462.07
Check Payment
724101
PK
105326
103059
HEMMAH, LLOYD
48.00
Check Payment
724101
PK
105327
102701
HENRY & ASSOCIATES
49228
Chock Payment
724101
PK
105328
102531
HENRYS FOODS INC
475.74
Chock Payment
724/01
PK
105329
101915
HERMEL WHOLESALE
160.66
Check Payment
724/01
PK
105330
108657
HERTZ EQUIPMENT RENTAL CORP
344.97
Check Payment
724101
PK
105331
102518
HILLYARD FLOOR CAREIHUTCHINSON
1,249.78
Check Payment
7124101
PK
105332
105080
HIRSHFIELD'S DECORATING CENTER
283.14
Check Payment
7124/01
PK
105333
109841
HOSECK, RAHN C.
2.725.00
Check Payment
7124/01
PK
105334
102961
HRA
1,336.68
Check Payment
7124!01
PK
105335
102139
HUTCHINSON AREA CHAMBER OF COM
10.00
Check Payment
7124!01
PK
105336
102319
HUTCHINSON AREA HEALTH CARE
51,377.50
Check Payment
7124!01
PK
105337
108389
HUTCHINSON AUTO CENTER
781.41
Check Payment
7124101
PK
105338
110030
HUTCHINSON CHAMBER OF COMM & V
550.00
Check Payment
724101
PK
105339
102630
HUTCHINSON CO-OP
605.60
Check Payment
724101
PK
105340
110027
HUTCHINSON HEALTH & FITNESS
100.00
Check Payment
724101
PK
105341
102537
HUTCHINSON LEADER
2,170.50
Check Payment
724101
PK
105342
102500
HUTCHINSON PLUMBING & HEATING
50.00
Check Payment
724101
PK
105343
102541
HUTCHINSON TELEPHONE CO
8,962.48
Check Payment
724101
PK
105344
102542
HUTCHINSON UTILITIES
29,678.05
Chet Payment
724101
PK
105345
105161
HUTCHINSON UTILITIES
13,083.51
Check Payment
724101
PK
105346
105515
HUTCHINSON UTILITIES
7,099.00
Check Payment
724101
PK
105347
102543
HUTCHINSON WHOLESALE
1,021.55
Check Payment
724101
PK
105348
101869
HUTCHINSON, CITY OF
36.00
Check Payment
724101
PK
105349
102072
HUTCHINSON, CITY OF
23,657.09
Check Payment
724101
PK
105350
103099
HUTCHINSON. CITY OF
1,875.58
Check Payment
724/01
PK
105351
103246
HUTCHINSON, CITY OF
7,595.33
Check Payment
724101
PK
105352
105160
HUTCHINSON, CITY OF
15,352.68
Check Payment
724/01
PK
105353
102272
INDIANHEAD SPECIALTY CO
8.20
Check Payment
724101
PK
105354
109811
INGRAHAM & ASSOCIATES INC
1,895.94
Check Payment
724101
PK
105355
110000
INNOVATIVE WARNING SYSTEMS INC
132.78
Chock Payment
724/01
PK
105356
100574
INSIGNIART INC
34.90
Check Payment
724/01
PK
105357
102551
INSURANCE PLANNERS
6,555.80
Check Payment
724/01
PK
105358
103520
INTERSTATE BATTERIES
64.91
Check Payment
724101
PK
105359
104527
INTERSTATE SUPPLY CO
204.82
Check Payment
724/01
PK
105360
102062
JACK'S UNIFORMS & EQUIPMENT
895.47
Check Payment
7124/01
PK
105361
102208
JEFFS ELECTRIC
976.05
Check Payment
7124/01
PK
105362
102554
JERABEK MACHINE SERV
15.36
Check Payment
724101
PK
105363
102652
JERRYS TRANSMISSION
423.21
Check Payment
7124/01
PK
105364
101907
JIM'S GARDEN SERVICE
467.27
Check Payment
7124101
PK
105365
1025%
JOES SPORT SHOP
321.90
Check Payment
7124/01
PK
105366
101938
JOHNSON BROTHERS LIQUOR CO.
16,133.58
Check Payment
7124/01
PK
105367
102045
JOHNSON, DOUGLAS
269.54
Check Payment
7124101
PK
105368
102346
JOHNSON, LEONARD G.
812.76
Check Payment
7124/01
PK
105389
110006
JONES, BETSY
15.00
Check Payment
7124/01
PK
105370
102555
JUUL CONTRACTING CO
4,904.00
Check Payment
7124/01
PK
105371
102557
K MART
11.69
Check Payment
724/01
PK
105372
110044
KARG, CARLIE
115.00
Check Payment
. =
SkIP in Check
Sequence or Duplicate
Check
. Void
CITY OF HUTCHINSON
7124101 15:06:13
R55APPYREG
LOG2D000
AP Payment Register
Pape - 4
9999.1015
7/24101 724101
Check Date Type
Check N
Vendor
Name
Amount
Void Amwnt Payment Type
7124/01
PK
105373
102239
KLEESPIE
9,000.00
Check Payment
7/24/01
PK
105374
105697
KQIC -Q102
1B7.85
Cho&Payment
7124/01
PK
105375
102123
KRISHNAMOORTHI, CHITRA
14.00
Check Payment
724101
PK
105376
110073
KUSSMAUL ELECTRONICS CO
59.64
Check Payment
7/24101
PK
105377
102561
L 8 P SUPPLY CO
1,040.59
Check Payment
724101
PK
105378
102361
LAKE ELECTRONICS
150.00
Check Payment
724101
PK
105379
102560
LEAGUE OF MN CITIES - INSURANCE
7,196.00
Check Payment
7124101
PK
105380
102560
LEAGUE OF MN CITIES- INSURANCE
1,791.05
Check Payment
724101
PK
105381
102560
LEAGUE OF MN CITIES- INSURANCE
25,000.00
Check Payment
7/24/01
PK
105382
109294
LEEWES DISTRIBUTING INC
414.00
Check Payment
72401
PK
105383
105573
LEIDER KATIE
20.00
Check Payment
724101
PK
105384
101974
LENNEMAN BEVERAGE DIST. INC
4,321.30
Check Payment
724101
PK
105385
104499
LOCATORS 8 SUPPLIES
752.31
Check Payment
724101
PK
105386
101984
LOCHER BROTHERS INC
48,913.39
Check Payment
724101
PK
105387
102564
LOGIS
13,125.73
Check Payment
724101
PK
105388
104803
LONCORICH, MARY JO
55.00
Check Payment
7124101
PK
105389
102586
LTP ENTERPRISES
19.70
Check Payment
7124/01
PK
105390
102502
LUENEBURG, JERI
22.00
Check Payment
7/24/01
PK
105391
110029
MAIN CLIPS & CROW RIVER GLASS
950.00
Check Payment
724101
PK
106392
110
MAIN STREET SPORTS BAR 8 HUTCH
1,528.79
Check Payment
724101
PK
105393
110010
MALLINSON, COLLEEN
18.00
Check Payment
724101
PK
105394
102572
MANKATO MOBILE RADIO
222.85
Check Payment
724101
PK
105395
105140
MARSHALL CONCRETE PRODUCTS
336.75
Check Payment
724101
PK
105396
109292
MARTY'S ROOFING
95.00
Check Payment
724101
PK
105397
110018
MATHWIG, ADAM
20.00
Check Payment
724101
PK
105398
110016
MATHWIG, UNDSEY
20.00
Check Payment
7124/01
PK
105399
106425
MAY -WES MANUFACTURING INC
162.46
Check Payment
724/01
PK
105400
102573
MCLEOD COOP POWER
5,025.80
Check Payment
724/01
PK
105401
102166
MCLEOD COUNTY PUBLIC HEALTH NU
920.00
Check Payment
7/24/01
PK
105402
103046
MCLEOD COUNTY RECORDER
39.00
Check Payment
724101
PK
105403
103036
MCLEOD COUNTY SOCIAL SERVICES
19.00
Check Payment
724101
PK
105404
102158
MCLEOD COUNTY TITLE
15.00
Check Payment
724101
PK
105405
102787
MCLEOD COUNTY TREASURER
9.00
Check Payment
724/01
PK
105406
103231
METRO SALES
1,878.02
Check Payment
724/01
PK
105407
103000
MID - MINNESOTA DEVELOPMENT COMM
1,160.75
Check Payment
7124/01
PK
105408
101889
MID - MINNESOTA HOTMIX INC
416.19
Check Payment
724101
PK
105409
102425
MIDWEST WIRELESS COMM.
1,070.78
Check Payment
724101
PK
105410
102575
MINI BIFF
87.86
Check Payment
724101
PK
105411
10.5274
MINN BLUE DIGITAL IMAGING
12.50
Check Payment
724101
PK
105412
102101
MINNCOMM PAGING
25.88
Check Payment
724101
PK
105413
108770
MINNESOTA DEPT OF ADMIN INTERT
95.27
Check Payment
724101
PK
105414
101826
MINNESOTA DEPT OF NATURAL RESO
464.00
Check Payment
7124101
PK
105415
102027
MINNESOTA DEPT OF PUBLIC SAFET
390.00
Check Payment
7124/01
PK
105416
102582
MINNESOTA ELEVATOR INC
76.DB
Check Payment
7/24/01
PK
105417
102172
MINNESOTA PIPE 8 EQUIPMENT
2,242.70
Check Payment
724101
PK
105418
102313
MINNESOTA RESORT ASSOC
200.00
Check Payment
7/24/O1
PK
105419
105157
MINNESOTA SHREDDING
54.95
Check Payment
724101
PK
105420
102570
MINNESOTA SPORTS FEDERATION
600.00
Check Payment
724101
PK
105421
102581
MINNESOTA U C FUND
47.75
Check Payment
724/01
PK
105422
102583
MINNESOTA VALLEY TESTING LAB
123.00
Check Payment
' = Skip In Check Sequence
a Duplicate Check
_
V = Void
CITY OF HUTCHINSON 7124/01 15:06:13
APPYREG LOG200O0 AP Payment Register P-je - 5
9.1015 724/01 724/01
•
1 0
Check Date
Type
Check #
Vendw
Name
Amount
Vold An nt Payment Type
7124101
PK
105423
102919
MMBA
550.00
Check Payment
7124101
PK
105424
104583
MOBILE - VISION INC
228.50
Check Payment
7124101
PK
105425
102655
MODERN MAZDA
60.98
Check Payment
7/24101
PK
105426
102301
MORROW, KIM
33.00
Check Payment
724101
PK
105427
105071
MUELLERLEILE, SONJA
5.62
Check Payment
724/01
PK
105428
110039
MURPHY, SUSAN
13.00
Check Payment
7/24101
PK
105429
102650
NCL
323.39
Check Payment
724101
PK
105430
108397
NEILS FRANZ CHIRHART
60.00
Check Payment
7/24/01
PK
105431
110003
NEUBERGER, JODI
18.00
Check Payment
7/24/01
PK
105432
102180
NORTHERN SAFETY CO
118.49
Check Payment
7114/01
PK
105433
102591
NORTHERN STATES SUPPLY INC
207.03
Check Payment
724/01
PK
105434
103646
OAK CREEK PRODUCTS
149.66
Check Payment
724101
PK
105435
102487
OFFICEMAX
493.00
Check Payment
7/24/01
PK
105436
110068
ONTRACK
2,038.80
Check Payment
724101
PK
105437
102240
OTTO, JUDY
12.00
Check Payment
724101
PK
105438
102134
OUTDOOR MOTION
13.50
Check Payment
724101
PK
105439
102746
PAULSEN. CURT
40.00
Check Payment
724101
PK
105440
101932
PELLINEN LAND SURVEYING
1,823.00
Check Payment
724101
PK
105441
102479
PENSKE AUTO CENTER
116.23
Check Payment
7124101
PK
105442
102711
PETERSEN SERVICE CENTER
22.60
Check Payment
724101
PK
105443
102057
PETZEL, RAQUEL
22.00
Check Payment
7124101
PK
105444
101853
PHILLIPS WINE & SPIRITS
11,339.37
Check Payment
7124/01
PK
105445
110067
PIERCE MANUFACTURING INC
489,405.00
Check Payment
7124101
PK
105446
102373
PINNACLE DISTRIBUTING
475.54
Check Payment
7124101
PK
105447
102493
PREMIER TECH PACKAGING
213.40
Check Payment
7124101
PK
105448
102899
PRIEVE LANDSCAPING
106.50
Check Payment
7124101
PK
105449
103221
PROGRESSIVE BUSINESS PUBLICATI
299.00
Check Payment
7124/01
PK
105450
102598
OUADE ELECTRIC
79.26
Check Payment
7124101
PK
105451
102212
QUALITY FLOW SYSTEMS
1,800.00
Check Payment
7124101
PK
105452
105201
QUALITY HOME IMPROVEMENTS
61.00
Check Payment
72001
PK
105453
102052
QUALITY WINE & SPIRITS GO.
1,200.41
Check Payment
72001
PK
105454
102628
QWEST
177.64
Check Payment
724101
PK
105455
102398
R & R EXCAVATING
550.00
Check Payment
724/01
PK
105456
102398
R & R EXCAVATING
19,354.89
Check Payment
724/01
PK
105457
102205
R.C. TRANSFER
713.95
Check Payment
724101
PK
105458
102218
RASKE BLDG SYSTEMS
47,374.00
Check Payment
724/01
PK
105459
110006
READING, CHERESA
12.00
Check Payment
724101
PK
105460
110007
RIEMAN, SHERRY
13.00
Check Payment
72001
PK
105461
104458
RISC
1,090.00
Check Payment
724101
PK
105462
104668
ROCK, CHRISTIE
116.67
Check Payment
724101
PK
105463
102.225
RUNNING'S SUPPLY
2,552.66
Check Payment
72001
PK
105464
104748
S & T OFFICE PRODUCTS
5,401.14
Check Payment
724101
PK
105465
102621
SALTMAN, THE
302.56
Check Payment
724/01
PK
105466
110013
SAMANI EGO, CARISSA
20.00
Check Payment
724/01
PK
105467
102436
SARA LEE COFFEE 8 TEA
36.40
Check Payment
724/01
PK
105468
102606
SCHMELING OIL GO
38.14
Check Payment
724101
PK
105469
110069
SCHNOBRICH, TODD
16.63
Check Payment
724/01
PK
105470
105690
SCHONES, ROSANNE
36.00
Check Payment
724101
PK
105471
109801
SCOTTS WINDOWS
42.60
Check Payment
724101
PK
105472
101892
SEH
11,424.45
Check Payment
• = Skip in Check Sequence a Duplicate Check
= Vold
CITY OF HUTCHINSON
724101 1b:D&. - 13
R55APPYREG
LOG20000
AP Payment Register
Page - 6
9999.1015
724/01 724/01
Check Dale
Type
Check #
Vendo
Name
Amount
Vold Amount P ayment Type
724101
PK
105473
102749
SENIOR CENTER ADVISORY BOARD
170.00
Check Payment
724/01
PK
105474
102605
SEWING BASKET
55.99
Check Payment
72001
PK
105475
102195
SHOEN, ROBIN
50.00
Check Payment
724101
PK
105476
102609
SHOPKO
189.68
Check Payment
7124!01
PK
105477
102242
SRF CONSULTING GROUP
13,866.92
Check Payment
7124101
PK
105478
102747
ST. JOSEPH'S EQUIPMENT INC
338.47
Check Payment
7124/01
PK
105479
102612
STANDARD PRINTING
12.78
Check Payment
724101
PK
105480
105669
STANDARDSPRING
1,013.29
Check Payment
724/01
PK
105481
102584
STAR TRIBUNE
55.90
Check Payment
724101
PK
105482
103094
SUBWAY
104.85
Check Payment
724/01
PK
105483
105075
T.I.P. INC
165.00
Check Payment
7124101
PK
105484
102659
TEK MECHANICAL
530.20
Check Payment
7124/01
PK
105485
102054
TELECKY, DAVE
100.00
Check Payment
724/01
PK
105486
102772
TERMINAL SUPPLY CO
357.78
Check Payment
724/01
PK
105487
105257
TNEMEC COMPANY INC
361.94
Check Payment
724101
PK
105488
103096
TOTAL REGISTER SYSTEM
633.68
Check Payment
724101
PK
105489
102620
TRI CO WATER
2,082.98
Check Payment
724/01
PK
105490
102126
TRUE VALUE
1,951.20
Check Payment
724101
PK
105491
102619
TWO WAY GOMM INC
1,060.55
Check Payment
7/24/01
PK
105492
102058
U.S. CAVALRY
25.00
Check Payment
724/01
PK
105493
102624
UNITED BUILDING CENTERS
503.96
Check Payment
724101
PK
105494
110032
UNITED RENTALS INC
3,839.68
Check Payment
724101
PK
105495
102383
UPBEAT INC
529.28
Check Payment
724101
PK
1054911
102435
US OFFICE PRODUCTS
306.64
Check Payment
724/01
PK
105497
102069
VESSCO INC
75.73
Check Payment
724101
PK
105498
104933
VIDEOTRONIX INC
255.00
Check Payment
724/71
PK
105499
110024
VIGRIN, NORMA
30.50
Check Payment
724/01
PK
105500
102132
VIKING COCA COLA
338.10
Check Payment
724/01
PK
105501
102630
VIKING SIGNS
239.63
Check Payment
724101
PK
105502
102642
W. D. COOLING CLINIC
419.00
Check Payment
724101
PK
105503
11130101
WASHBURN, RICHARD
151.80
Check Payment
724/01
PK
105504
105122
WASTE MANAGEMENT
17.55
Check Payment
7/24/01
PK
105505
102164
WEGNERNEIL
40.85
Check Payment
724/01
PK
105506
102165
WELCOME NEIGHBOR
60.00
Check Payment
724/01
PK
105507
102641
WELDERS SUPPLY CO
645.00
Check Payment
724/01
PK
105508
110037
WENDLING, JIM &ALLIED SERVICE
7,105.55
Check Payment
724/01
PK
105509
110038
WENDLING, JIM & BERNHAGEN ELEC
850.00
Check Payment
724/01
PK
105510
102638
WEST CENTRAL IND.
1,094.18
Check Payment
724101
PK
105511
103870
WEST GROUP
257.20
Check Payment
724101
PK
105512
102452
WINE MERCHANTS INC
78.50
Check Payment
724101
PK
105513
103450
WINZER CORP
62.36
Check Payment
724/01
PK
105514
102640
WM MUELLER & SONS
575.00
Check Payment
724101
PK
105515
105208
WOLD ARCHITECTS B ENGINEERS
430.35
Check Payment
724/01
PK
105516
103779
WOODS END RESEARCH LAB
185.50
Check Payment
72401
PK
105517
103631
WOODWORTH, SHERYL
56.00
Check Payment
724/01
PK
105518
103068
WRIGHT, LEE
260.00
Check Payment
724/01
PK
105519
102632
XEROX CORP
1,262.51
Check Payment
Payment Type Total
1,503,906.04
• Skip In Check
Sequence a Duplicate Check
V•Vold