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cp08-28-2001 cAGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 28, 2001 2. INVOCATION —Rev. Sam Grozdanov, Shalom Baptist Church (a) REGULAR MEETING OF AUGUST 14, 2001 (b) BID OPENING OF AUGUST 22, 2001 FOR POLYMER FEED SYSTEM Action - Motion to approve as presented (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES FROM JULY 5, 2001 2. PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM JUNE 21, 2001 3. HUTCHINSON POLICE COMMISSION MINUTES FROM JUNE 25, 2001 • 4. HUTCHINSON POLICE COMMISSION MINUTES FROM MARCH 27, 2001 5. HUTCHINSON AREA HEALTH CARE BOARD MEETING MINUTES FROM JULY 17, 2001 6. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR JULY, 2001 7. CITY OF HUTCHINSON FINANCIAL REPORT FOR JULY, 2001 8. CITY OF HUTCHINSON REPORT ON INVESTMENTS FOR JULY, 2001 9. HUTCHINSON PLANNING COMMISSION MINUTES FROM JULY 17, 2001 (b) RESOLUTIONS AND ORDINANCES RESOLUTION NO. 11778 — A RESOLUTION AMENDING CITY OF HUTCHINSON RESOLUTION NO. 11757 2. RESOLUTION NO. 11780 — A RESOLUTION ESTABLISHING INCOME GUIDELINES AND ASSET LIMITATIONS FOR SENIOR CITIZENS 3. RESOLUTION NO. 11781 —RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY (c) PLANNING COMMISSION ITEMS • 1. CONSIDERATION OF A VARIANCE TO REDUCE THE FRONT YARD SETBACK FROM 25' TO A 0' SETBACK AND A CONDITIONAL USE PERMIT TO CONSTRUCT A GARAGE LARGER THAN 1,000 SQUARE FEET AS REQUESTED BY MICHAEL SCHLUETER, 405 MONROE ST WITH DENIAL RECOMMENDED CITY COUNCIL AGENDA — AUGUST 28, 2001 BY THE PLANNING COMMISSION (ADOPT RESOLUTION NO. 11775) • 2. CONSIDERATION OF A VARIANCE TO REDUCE THE REQUIRED BOUNDARY SETBACK FOR THE PLACEMENT OF MANUFACTURED HOMES AS REQUESTED BY JEFF MUNSELL, COUNTRY CLUB TERRACE, 448 CALIFORNIA STREET NW WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11774) 3. CONSIDERATION OF A VARIANCE TO REDUCE THE REQUIRED FRONT AND SIDE YARD SETBACK FOR THE LOT -SPLIT AT PLAZA 15 AS REQUESTED BY THE CITY OF HUTCHINSON WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11776) (d) APPOINTMENTS TO PARK & RECREATION /COMMUNITY EDUCATION ADVISORY BOARD 1. JAY BEYTIEN — REAPPOINTMENT TO YEAR 2004 2. BERNIE MINER — REAPPOINTMENT TO YEAR 2004 3. PEGGY WESTLUND — FILLING VACANCY TO YEAR 2004 4. CLAIRE LENZ — NEW APPOINTMENT TO YEAR 2004 (e) CONSIDERATION OF ACCEPTING BIDS FOR SECURITY SYSTEM UPGRADES AT HUTCHINSON AREA HEALTH CARE (f) CONSIDERATION OF ACCEPTING BID AND AWARDING CONTRACT TO VESSCO INC. FOR PURCHASE OF POLYMER FEED SYSTEM • Action — Motion to approve consent agenda 5. PUBLIC HEARING — 6:00 P.M. (a) REVIEW THE RE- SUBMISSION OF THE FRANKLIN-GROVE NEIGHBORHOOD SMALL CITIES REHAB GRANT APPLICATION Action —Motion to close hearing —Motion to reject • u l►I 1►1 1 ► 11111 111 i 11 (a) REQUEST TO BE HEARD FROM JUDY OLSON REGARDING THE DENIAL OF THE SALE OF EGGS TO MINORS BY LOCAL GROCERY STORES %a (a) CONSIDERATION OF ALTERNATIVES TO THE SALE OF THE 1975 SEAGRAVE LADDER TRUCK Action — Motion to reject — Motion to approve 9 (a) CONSIDERATION OF PURCHASING A 1997 MACK DUMP TRUCK Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR PURCHASE OF FIRE AND PUBLIC WORKS RADIO COMMUNICATIONS SYSTEMS CITY COUNCIL AGENDA — AUGUST 28, 2001 Action — Motion to reject — Motion to approve • (c) CONSIDERATION OF RESOLUTION NO. 11779 AWARDING BIDS FOR 2001 GENERAL OBLIGATION IMPROVEMENT BONDS Action — Motion to reject — Motion to approve (d) CONSIDERATION OF ORDINANCE NO. 01 -299 AMENDING CHAPTER 6, ENTITLED "OTHER BUSINESS REGULATION AND LICENSING" BY ADDING SECTION 6.50, "PROHIBITING SMOKING IN RESTAURANTS AND LIQUOR ESTABLISHMENTS" (WANE FIRST READING AND SET SECOND READING AND ADOPTION FOR SEPTEMBER 11, 2001) Action — Motion to reject — Motion to approve (e) CONSIDERATION OF AUTHORIZING STAFF TO SOLICIT BIDS FOR SALE OF FOUR INVESSEL COMPOSTING BINS WITH SYSTEM CONTROLS Action — Motion to reject — Motion to approve (f) CONSIDERATION OF ENTERING INTO AGREEMENT WITH THE STATE OF MINNESOTA FOR A $1 MILLION DOLLAR GRANT FOR EVENT/COMMUNITY CENTER Action — Motion to reject — Motion to approve (g) CONSIDERATION OF ENTERING INTO AGREEMENT WITH WOLD ARCHITECTS • AND ENGINEERS TO SUPPLY ARCHITECTURAL SERVICES FOR EVENT /COMMUNITY CENTER Action — Motion to reject — Motion to approve (h) CONSIDERATION OF ORDINANCE NO. 01 -297 AMENDING SECTION 3 RELATING TO THE DEFINITIONS OF LOT REAR AND YARD, REAR (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR SEPTEMBER 11, 2001) Action — Motion to rej ect — Motion to approve (i) CONSIDERATIONOF ORDINANCE NO. 01 -298 AMENDING SECTION 8 RELATING TO DRIVEWAY SETBACKS FOR RESIDENTIAL ZONED PROPERTY (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR SEPTEMBER 11, 2001) Action — Motion to reject — Motion to approve (j) CONSIDERATION TO PURCHASE AIRPORT WHEEL LOADER WITH SNOW REMOVAL EQUIPMENT FROM ST. JOSEPH EQUIPMENT, INC. Action — Motion to reject — Motion to approve mu 16Yy 21"q: \►1 (a) COMMUNICATIONS WIM11131-Maw 'Me • (a) VERIFIED CLAIMS A CITY COUNCIL AGENDA — AUGUST 28, 2001 Action — Motion to approve and authorize payment of Verified Claims A from appropriate funds • 11. ADJOURN • • 11 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 14, 2001 1. CALL TO ORDER - 5.30 P.M. Mayor Torgerson called the meeting to order at 5:30 p.m. Councilmembers Jim Haugen, John Mlmar, Kay Peterson and Duane Hoversten were present. Also present were Gary Plotz, City Administrator, John Rodeberg, Director of Engineering/Public Works and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Sam Grozdanov, Shalom Baptist Church, delivered the invocation 3. MINUTES (a) REGULAR MEETING OF JULY 24, 2001 With a date change on the header information, the minutes were approved as presented. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING DEPARTMENT MONTHLY REPORT FOR JULY 2001 2. HUTCHINSON PUBLIC LIBRARY BOARD MEETING MINUTES FROM JULY 24, • 2001 3. FIRE DEPARTMENT MONTHLY REPORT FOR JULY 2001 4. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR JUNE, 2001 5. PIONEERLAND LIBRARY SYSTEM FINANCIAL REPORT FOR JUNE 2001 6. CHARTER COMMISSION MEETING MINUTES FROM JULY 30, 2001 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 01 -296 - AN ORDINANCE AMENDING SECTION 10.14 RELATING TO THE SIGN REGULATIONS (GAS STATIONS) (SECOND READING AND ADOPTION) 2. RESOLUTION NO. 11771 — RESOLUTION APPROVING PARTICIPATION IN A GRANT PROCESS THROUGH THE MINNESOTA HISTORICAL SOCIETY 3. RESOLUTION NO. 11770 — RESOLUTION ESTABLISHING JOINT AND COOPERATIVE AGREEMENT FOR USE OF POLICE PERSONNEL AND EQUIPMENT (c) CONSIDERATION OF TRANSIENT MERCHANT LICENSE FOR JAN'S CLOSET DBA PLUS AT A PRICE TO SELL CLOTH ING AT THE NATIONAL GUARD ARMORY ON AUGUST 15, 2001 (RECOMMEND DENIAL) • (d) CONSIDERATION OF SHORT TERM GAMBLING LICENSE FOR DUCKS UNLMTED ON SEPTEMBER 6, 2001 (e) CONSIDERATION OF RETAIL OFF -SALE NON - INTOXICATING LIQUOR LICENSE 3 (a) CITY COUNCIL MINUTES — AUGUST 14, 2001 FOR WALMART SUPER CENTER (f) CONSIDERATION OF TRANSIENT MERCHANT LICENSE FOR HOMIER DISTRIBUTING, INC. TO SELL TOOLS AT THE NATIONAL GUARD ARMORY ON AUGUST 28, 2001 (g) REQUEST TO SET A PUBLIC HEARING FOR AUGUST 28, 2001, TO REVIEW THE RE- SUBMISSION OF THE FRANKLIN-GROVE NEIGHBORHOOD SMALL CITIES REHAB GRANT APPLICATION (h) CONSIDERATION OF OUT -OF -STATE TRAVEL FOR STEVE MADSON, CHRIS DOBRATZ AND TOM KLOSS TO TRAVEL TO DES MOINES, IA TO MEET WITH REPRESENTATIVES OF THE IOWA DIVISION OF CRIMINAL INVESTIGATION (i) CONSIDERATION OF APPROVAL OF CHANGE ORDER NO. 3, LETTING NO. 3, PROJECT NO. 01 -09 Items 4(b)1 and 4(c) were pulled for further discussion. Motion by Mlinar, second by Haugen, to approve the consent agenda with the exception of Items 4(b) I and 4(c). Motion carried unanimously. Item 4(c) — Mayor Torgerson expplained that initially this license was recommended for a denial. After further investigation by the Hutchinson Police Department, the recommendation was changed to approve. 5. PUBLIC HF.A_RIN — 6:00 P.M. - NONE IuulAl • &INN B1411i D61 1W51:1 1 _I► (a) CONSIDERATION OF A VARIANCE TO INCREASE THE MAXIIUM CANOPY SIZE ALLOWANCE AND A 48 SQ FT VARIANCE FROM THE MAXIMUM TOTAL SQ FT ALLOWED IN A C -4 DISTRICT AS REQUESTED BY MURPHY OIL ( WALMART) WITH STAFF RECOMMENDATION TO REJECT (ADOPT RESOLUTION NO. 11727) (DEFERRED FROM JULY 24, 2001) Julie Wischnack, Director of Planning/Zoning/Building, reminded the council that staff had recommended denial of this variance. Motion by Haugen, second by Hoversten to deny the variance as requested by Murphy Oil Motion carried unanimously. Item 4(b)1 — Julie Wischnack proposed a new sign ordinance in relation to gas stations to the Council. She explained that with the opening of Murphy Oil, some canopy signage issues were raised which prompted Planning Staff to review the current sign ordinance. Ms. Wischnack explained that the current ordinance did not address the issue as to when a business has no building on site. The new ordinance proposed will address the small size of building sites or no building sites at all. She further explained that Staff had done intensive research on other cities' gas station signage ordinances which aided them in the creation of the new ordinance. She also reminded the council that this new ordinance only pertains to gas stations. • The changes to the ordinance are: 1) signage on canopies shall he limited to 10% of the total square footage of the canopy; and 2) the total square footage of the canopy and/or total gas station signage shall not exceed 250 square feet. 3 Lc) CITY COUNCIL MINUTES — AUGUST 14, 2001 • Ms. Wischnack also explained that this ordinance will not make the majority of other gas stations non - conforming. Councilmember Hoversten commented that Staff had provided pictures of various signs throughout the community to the council for comparison. Councilmember Peterson explained that there are gas stations throughout Minnesota that do not have any buildings and noted that our old ordinance did not address these issues. Motion by Peterson, second by Haugen, to approve the second reading of the sign ordinance. Motion carried unanimously. Ms. Wischnack explained how this ordinance pertains specifically to Murphy Oil and how their new signage will look. This does not meet all of Murphy Oil's requests, but it does give them more flexibility. Mr. Glenn Woelfel, Little Dukes, explained that his company does not approve of the new ordinance. With Little Duke's property taxes being triple of Murphy Oil's, he feels that Murphy is at an advantage. He stated that Cash Wise is a progressive and community- oriented company and they feel that the old ordinance should remain in place. M- 0DUTA: 7b9.191 *X9 (a) CONSIDERATION OF ALTERNATIVES TO THE SALE OF THE 1975 SEAGRAVE LADDER TRUCK Brad Emans, Fire Chief, noted that the new fire trucks have arrived and invited the Council, staff and community to "check them out" after the Council meeting. Kay Peterson abstained from this discussion. Brad Emans explained that the fire department had brainstormed three options to sell the 1975 Seagrave ladder truck. He also explained that they had done everything they could to sell the truck by advertising its sale. However, the highest bid they received for the truck was $1500. Mr. Emans stated that there really is no market for a truck of this age and that the Hutchinson Fire Department no longer has a use for it. Mr. Emans was asking for a recommendation from the Council. Mayor Torgerson's opinion is to sell it to a neighboring community for $100. However, he felt there should be a stipulation that they need to retain the truck for their use and not sell it for salvage. If they would decide to sell it, it would have to come back to the City of Hutchinson. Councilmember Mlinar agreed that Hutchinson has gotten their use out of the truck. He also expressed the thought that another community may very well be able to use it. The Public Relations is also beneficial to the community of Hutchinson. Mlinar feels that if there is an entity out there that can use the truck, they should be able to have it without cost. This question was brought forward to Marc Sebora, city attorney, as to whether or not we actually had to receive payment for the truck. Mr. Sebora stated there is no requirement to receive payment for it. However, he raised the point as to whose responsibility it would be to make sure the truck is maintained in another community. Mr. Emans was not concerned with this issue. Mr. Emans has been contacted by two fire departments that are interested in the truck. If it turns out that these other two departments are not interested, then the hi bid of $1500 should stand. Mr. Haugen stated • that the maintenance stipulation needs to Pave an expiration date. Mayor Torgerson asked for Mr. Emans to further research if there are communities seriously interested in the truck 3(0-) CITY COUNCIL MINUTES —AUGUST 14, 2001 and bring the information back to the Council. Motion by Mlinar, second by Haugen to authorize Mr. Emans to further research interested communities and report to the Council on August 28, 2001 with his findings. Motion carried unanimously. (b) CONSIDERATION OF PROPOSED FUNDING AGREEMENT FROM MINNESOTA DEPARTMENT OF TRANSPORTATION FOR AIRPORT IMPROVEMENT PROGRAM Motion by Mlinar, second by Hoversten to approve proposed funding agreement from Minnesota Department of Transportation for Airport Improvement Program. Motion carried unanimously. John Rodeberg, Director of Engmeerinp/Public Works, explained that this parallels the federal agreement that was approved previously. (c) CONSIDERATION FOR APPROVAL OF RENEWAL OF INSURANCE POLICIES Dennis Potter, Insurance Planners, explained that the renewals are up about 25% this year due to more exposure, bigger budgets and the amount of property that was obtained. He explained in detail each item and its increase. Motion by Mlinar, second by Peterson to approve the renewal of insurance policies. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF THE SALE OF 2001 IMPROVEMENT BONDS Jim Prosser, Financial Consultant from Ehlers & Associates, Inc. reviewed the Bond Sale Report. He explained that there are ten improvement projects with a total cost slightly over • $3 million and that approval is being asked for the assessed and levied portions. This will be a level debt service that is gradual and with a smooth transition. The call provision will be in the year 2009 which allows for refund if interest rates are lower. The interest rates are at 4 ' /Z% to 5% on bonds. The issuing process would be scheduled as follows: distribute official statement week of August 20; bond sale August 28, closing September 13, 2001. John Rodeberg explained that the post office project was dropped and that all projects came in appropriately in regards to cost. Motion by Peterson, second by Hoversten to approve sale of improvement bonds. Motion carried unanimously. (a) COMMUNICATIONS John Mlinar - Mr. Mlinar brought up the point that there has been discussion in regards to only having one reading of an ordinance. He stated that it is very beneficial to have two readings of ordinances as demonstrated with the sign ordinance. He also reminded the community that they are invited to the City Council Workshops as they are not only for City Council members. Duane Hoversten — Mr. Hoversten thanked the police department for their assistance with the National Night Out. • Gary Plotz — Mr. Plotz pave an update as to what was discussed at the Leadership Team Meeting that morning. Discussion occurred in regards to the following: Insurance coverage Id 3(C� CITY COUNCIL MINUTES — AUGUST 14, 2001 changes and change of agent; fire dept finances; 2001 improvement bond financing; report on city budget — budgets have been submitted and we are waiting on information from the state (numbers from LGA were incorrect and have been narrowed); consideration of workshop to discuss the budget; dates for filing of public office; information technology and telephone policy (internal use of city computers); township action —joint annexation (Hwy 7 East) - a portion of the area has been removed and will be coming back to the council for recommendation for a decision; sign ordinance; update on arena operations; additional treatment at the water plant (membrane ternat s t filtration the water treatment project; liquor store recommends pansi expansion look at (Nash Finch unable tomeet) so this needs to be rescheduled Mr. Plotz asked for official action in regards to appointing a committee to create a consultant list for the water treatment plant. Hoversten and Haugen were appointed to lead the group. Motion by Mlinar, second by Peterson, to approve a group be formed to research consultants for the water treatment plant. Motion carried unanimously. Mr. Plotz also asked for official action in regards to setting a workshop to review the 2002 budget. Motion by Haugen, second by Mlinar, to set a Council Workshop for August 28, 2001 at 4:00 p.m. to review the 2002 budget. Motion carried unanimously. John Rodeberg - Mr. Rodeberg explained that a bituminous overlay project will start on School Road between State Highway 7 and the High School this Thursday. He asked the public to please use an alternate route if travel is not required on this road. It is hoped that . the project will be complete by the time school starts, dependant on weather and potential conflicts during construction. There is a second project at the intersection of School Road and South Grade Road. This project should be completed this week. Mayor Torgerson — reiterated that the new ladder truck and rescue truck will be outside the City Center after the Council meeting for public viewing. He also noted that he accompanied the fire department staff to Appleton, WI to obtain the new trucks. He commended the fire dept for their selection of the fire trucks. (a) VERIFIED CLAIMS A With Hoversten abstaining, there was a motion by Mlinar, second by Peterson, to approve and authorize payment of Verified Claims A from appropriate funds. Motion carried unanimously. (b) VERIFIED CLAIMS B Motion by Mlinar, second by Peterson, to approve and authorize payment of Verified Claims B from appropriate funds. Motion carried unanimously. is With no further business to discuss, the meeting adjourned at 6:35 p.m. 3Lo-) MINUTES BID OPENING POLYMER FEED SYSTEM AUGUST 22, 2001 Present: Gary Plotz, City Administrator, Randy DeVries, Director of Water/Wastewater, Tom Blomer, Sr. Wastewater Operator and Melissa Starke, recorder. Gary Plotz, City Administrator called the bid opening to order at 1:03 p.m. Mr. Plotz dispensed with the reading of Publication No. 6630, Advertisement for Bids, Polymer Feed System. Mr. Plotz noted that a security check and insurance certificate were included with the bid. The following bid was opened and read: Vessco Bid Amount Eden Prairie, MN $60-400.00 (includes freight 10 week delivery 6 -10 weeks for shop drawings • A representative from Vessco explained that there will not likely be a need for the shop drawings since the specifications were so tight and they are aware of what the City specifically needs. Therefore, the length of time for drawings will be shortened. The bid was referred to staff for review and a recommendation. It will be before the City Council for consideration and awarding on August 28, 2001. The bid opening adjourned at 1:06 p.m. Marlin Torgerson, Mayor ATTEST: • Gary D. Plotz, City Administrator 3 (bb MINUTES Parks, Recreation & Community Education Advisory Board . July 5, 2001 Members present: Jay Beytien, Mark Cormier, Todd Ertsgaard, John Mlinar, Dolf Moon, Sonja Muellerleile, and Bruce Peterson. Minutes dated June 7, 2001 approved by Bruce Peterson and seconded by Jay Beytien. OLD BUSINESS A. Ballpark Design Review (concept plan shown/preliminary cost estimate handed out): Design of ballfield and pool expansion review priced at $10,000, which came out of the parkland dedication fund. According to the cost estimate the total for the ballfield project would be $1,360,413.97, which excludes land. This cost would come down with changes, downgrades, and eliminations (walking path, soccer goals, etc.). John Rcdeberg is working on these numbers. There will be discussions at future meetings on what we think the community would support. We'll need to get endorsements from HJLB, ECFE, GSA and many other groups. Timing will be everything with the school district planning on a $50 million bond issue. Dolf is waiting for the pool information, which should be available for the August meeting. Cost projected at $1.2 -1.5 million. Plans will include the following: shallow depth area, water slide in main pool, outside shower facilities, patio area, connection or adjacent to existing pool. QUESTIONS RAISED Question by Bruce: Is this a single stage program? Answer: It will depend on numbers. Question by Bruce: Are there ongoing surveys in town to find out what's spent during tournaments? We could use local names in the information about the new ballfields. Answer: No. There's a national organization that puts out a survey. There are a few restaurants and motels that call every year to get dates of tournaments. Question by John: Is this the time to start tapping into corporate sponsorships? B. Events Center (plans shown): It is still moving forward and entering into the final design stage. The state will approve the plans one more time. Dolf has not seen the contract that provides us with the $1 million. It should be coming soon. The space could be used for following. 1/3 for senior daily use, 1/3 for senior and/or community use, and 1/3 for community banquet/meeting (large room can be split into 3 smaller and can seat 500 banquet style). There is also a catering kitchen. Possible activities could be held: Ridgewater College activities, civic music, weddings, meetings, dances, etc. NEW BUSINESS A. Parks Department Reorganization: John Arlt resigned to take a new position in Coon Rapids. His last day was Friday. The following proposal will go to Council on Tuesday. Lawrence Winter will assume some personnel, planning, developing, and budget responsibilities. There will be up to two lead positions available to current park maintenance employees which would include assisting in planning, purchasing, supervision, etc. An entry-level Parks Maintenance position would be created. The position of Resource Recovery (50% compost/50% parks) would open. y tc,�\ MINUTES PRCE Advisory Board • July 5, 2001 Page Two B. Summer Project Update: Veteran's Memorial Park: The tank will be installed next week. Mueller Construction won the bid for the bituminous work. There has been a large amount of donated product and people! The goal is to be complete by Veteran's Day. Tartan Park: The grain elevator is down. With a DNR grant work will begin on the playground, landscape, and parking. Connecticut Park: Parks employees are currently installing a new playground. The parts are not fitting so they're waiting for new ones to arrive and hope to complete it next week. Boy Scout Park: An Eagle Scout collected all the donated blocks and plants. Looks nice! C. Fairgrounds Discussion: The Fair Board is interested in leaving the management of the facilities and only running the fair in August. Possible plans include the following. The county would finance the operation, the city would provide management and employees, and the school would use the commercial space for extracurricular activities. With new flooring, the commercial building could house four basketball, volleyball, or tennis courts. if the Charter School opens in Hutchinson, they may be interested in using the fairgrounds for their site. D. August Meeting Moved to August 9 Karen McKay will take minutes. Sonja Muellerleile and Bruce Peterson will be absent. • BOARD MEMBER ITEMS is 1. Jay asked if flowers would be planted at the base of all the park signs? Dolf responded: Yes, it's on the "to do" list and will be perennials instead of annuals. 2. Jay presented concerns from Crow River Arts. A. When did PRCE apply for the Prairie Fire Grant through Target and who contacted them? B. If PRCE plans to apply again for 2002, please let them know within 2 weeks so they can budget, as they were expecting the entire $2,000 for 2001 and only received $1,000. C. They feel PRCE is trying to "steal" their classes. D. Is Crow River Arts worthwhile? Dolf responded: He will check to see when we applied. Barb Haugen contacted them initially. Yes, PRCE supports them. There has been no communication from them and need to work with him to improve. Continue what the start every year and be consistent. He will contact Dan Honsey to discuss. • 4 8 LA L6�N Iv• • The June 21, 2001 meeting of the Fioneerland Library System board was called to order at 7:38 by chair Robin deCathelineau in the Willmar Public Library meeting room. Roll was passed around. We have a quorum. Al Clouse added #V.A.B. Grant - Special Funds to the agenda. Laurel Silvernale motioned to approve the agenda as amended. Second by Jeanette Buchanan. Carried. Marleen Canfield motioned to approve the May 17, 2001 minutes. Second by Ramona Berg - Perry. Carried. Al Clouse presented for the Finance Committee. V.A.1. May 2001 Financial Report. Four months of telecommunication have been paid out of the Grants line item. Al Clouse motioned to accept the May financial report. Second by Bob Fleegel. Carried. V.A.2. Al Clouse motioned to accept the Bills and Registers. Second by Eric Weiberg. Carried. V.A.3. 2001, 2002 budgets. Al Clouse motioned to accept the 2001/2002 budgets. Second by Lowell Ueland. Carried. V.A.4. Delivery Contract. Until state & federal money is sorted out, the contract will be monthly for July at least. Al Clouse motioned to accept a monthly delivery contract for July until state and federal dollars is resolved. Second by Ramona Berg- Perry. Carried. V.A.S. Basic System Support Grant for State Funds. Al Clouse motioned to send off for the grant. Second by Francis Schweiss. Carried. V.A.6. RLTA grant report to be tabled until July. V.A.7. RLTA Grant Changes. We have about $82,000 of the grant unspent which the state will not allow to be carried over so PLS needs to change the RLTA grant. The plan is to • purchase new routers. Al Clouse motioned to change the RLTA grant to accommodate the purchase of the routers to use the dollars left. Second by Bob Fleegel. Carried. V.A.B. Grants /Special Funds. The Extension line has been removed from the Financial reports and these will be put in a separate report called Grants & Special Funds. These could be multiple year or carried over income while the R &E report will show the year's income /expenses. Director Houlahan will go over the line items in July. Ivey Vonderharr presented for the Personnel Committee. V.B.1. New Employees. Ivey Vonderharr motioned to accept the employment of Judith Seehusen at Lake Lillian /Raymond and Belinda Hauger at Granite Falls. Second by Al Clouse. Carried. V.B.2. Personnel consultant report. There is a packet in our handouts to look over regarding wage levels. The increases are already applied to the budgets previously approved. Chair deCathelineau requested that the approval date for the changes be moved to August so that the board has time to consider after the consultant comes to the July meetinc. Job descriptions and the old levels will be mailed to board members. Sick leave donations were also discussed. Ivey Vonderharr motioned to accept policy 1206 for Sick Leave donation. Second by Marleen Canfield. Discussion. The word "year" needs to be after "calendar" under Donor 92. Bob Fleegel motioned to delete #1 under Director. Second by Al Clouse. There was discussion on the need for administration involvement and discretionary issues. On the 2nd motion, there were 14 for, 9 against removing the item. Carried to remove the item #1 under • Director. Chair deCathelineau directed the Personnel Committee to rework the proposed policy 1206. Any suggestions from the board should be forwarded to Ivey. y Lana The Chair recognized and thanked Ronan Rolland for her . contribution to the board as this is her last meeting. Lowell Ueland presented for the Strategic Planning committee. Phase 2, if approved by the board will meet the state requirements thus far. It is not a full plan. In Phase 3, each library must submit an individual plan as part of the document. Lowell Ueland motioned to adopt Phase 2 of the plan as submitted to the board to be forwarded to the state. Second by Herb Rotunda. Carried. Old Business. Director Houlahan has met with various people from Canby on the possibility of that city joining PLS. As they are a charter city, their local library board needs to be involved. Further meetings will be held to discuss fiscal issues. There was no New Business. Mary Henke, Head Librarian for Hutchinson presented for the Advisory Council. She described the structural changes to that committee which will now have 5 members, 3 representing libraries of like size and 2 at large members. Director Houlahan presented a report on storm readiness and suggested that the board encourage all libraries to come up with a readiness plan. Signed agreements have been received from ALL signatories as of today. Other. The December meeting will be moved to the 13th. Chair • deCathelineau suggested that Harlan Madsen fill the new vacancy on the Personnel Committee. Gary Johnson motioned to adjourn. Second by Eric Weiberg. Meeting adjourned at 8:50 Stacey Schuette Secretary u Li Lr-�a i C'] • PIONEERLAND LIBRARY SYSTEM BOARD MEETING June 21, 2001 Number of signatories with appointed representatives: 25 Quorum of signatories: 13 Number of signatories present: 23 Present: Alvin Maas Nancy Grussing Mark Dahl Robin deCathelineau Ivey Vonderharr Stacey Schuette Joan Reckdahl Francis Schweiss Gary Johnson Herb Rotunda Ronan Rolland Bob Fleegel Laurel Silvernale Marleen Canfield Lowell Ueland Art Abel Teresa Hoepner Herman Hannemann Roger Hibma Lowell Broberg Darlene Kotelnicki Al Clouse Bill Watson Jim Schueller Ramona Berg -Perry Mary Huesing Jeanette Buchanan Eric Weiberg Absent: Jack Johnson* Harlan Madsen* Diane Beck* Barb Borth* Grant Knutson Amy Wilde* John Baker* Pete Schefller James Karels* *Excused absence Big Stone County Chippewa County Chippewa County Kandiyohi County Lac qui Parle County McLeod County Meeker County Renville County Yellow Medicine County Appleton Benson Bird Island Dawson Fairfax Glencoe Graceville Granite Falls Hutchinson Hutchinson Kerkhoven Litchfield Olivia Ortonville Renville Willmar Willmar Willmar Willmar Chippewa County Kandiyohi County Kandiyohi County Kandiyohi County McLeod County Meeker County Swift County Yellow Medicine County Madison q(c�a 0 0 Jun-01 0 2001 PLS BOARD ATTENDANCE 01 -Jan 01 -Feb 01 -Mar 01 -Apr 01 -May Maas E P P A E p Grussing p E A E p p J. Johnson E P P A p E Dahl E p A A E p Madsen p p P p P E deCathelineau p p E p p p Beck P P E E E E Borth P E P E P E Vonderharr E p p p p p Schuette p p p p p p Knutson E A A A P A Wilde E P p P P E Schweiss A P P P P P Baker P p p A P E ScheHler E P p A p A G. Johnson p p p P P P Rotunda p P p P P P Rolland p P P A P P Fleegel P E P A p p Silvemale E E p A p p Canfield E P P P P P Ueland P P E P E p Abel P P P P P P Hoepner E P P A E p Broberg p E P P E P Kotelnicki P P P A A P Karels E P A E P E Watson P E P P E p Schueller p A P p P P Berg -Perry p P E E p P Huesing P E P A P P Buchanan E P E P P P Weiberg P A p P p P Reckdahl P p p p L Hibma E P P P i Hannemann P P P P P = Present E = Excused absence A = Absent Jun-01 0 HUTCHINSON POLICE COMMISSION MINUTES The Hutchinson Police Commission held a meeting on June 25, 2001, at the Hutchinson EOC. Present at the meeting were Rick Nass, Bob Bowen, Donna Baysinger, and Chief Steve Madson. The meeting was called to order. The only agenda item presented was the approval of the sergeant's promotional list. Two officers participated in the selection process with the following being certified: Chris Dobratz Greg Nadeau • • A motion was made by Rick Nass, seconded by Donna Baysinger to approve the sergeant's promotional list. Motion carried. With there being no further business to discuss it was moved and seconded to adjourn the meeting. Motion carried. Time of adjournment was 9:30 a.m. Donna Baysinger y ta�3 11 HUTCHINSON POLICE COMMISSION MINUTES The Hutchinson Police Commission held a meeting on March 27, 2001, at the Hutchinson Police Department. Present at the meeting were Rick Nass, Bob Bowen, Donna Baysinger, and Chief Steve Madson. The meeting was called to order. Chief Madson informed the commission that with the open recruiting the department was able to put two individuals through the selection process for the communication specialist position. Joy Wiemiller passed both the interview and written parts. She also has gone through the background, psychological and medical exam. Patricia MacVeigh did not achieve a 70% weighted score on the interview and written portion and therefore did not make the eligibility roster. A motion was made by Bob Bowen, seconded by Donna Baysinger to hire Joy Wiemiller. Motion carried. With the hiring of Ms. Wiemiller the department is at full strength for the communication specialist position. Chief Madson stated that with the departure of Officer Troy Pass the sergeant promotional roster has been depleted. He explained that in order to promote there must be a list of individuals that have gone through the promotional examination process which includes a written test and an interview that is conducted using chiefs and / or lieutenants from other law enforcement agencies. The minimum requirement for sergeant is two years law enforcement experience. The position will be posted intemally and published in the Hutchinson Leader. A motion was made by Bob Bowen, seconded by Rick Nass to move forward with the promotional examination. Motion carried. With there being no further business to discuss, a motion was made by Donna Baysinger, seconded by Rick Nass, to adjourn. Motion carried. Time of adjournment was 8:05 a.m. sx Donna Baysinger y L &�q �J • BOARD OF DIRECTORS MEETING — July 17, 2001 Hospital — Conference A/B — 5:30 PM Present Chairperson, Bob Peterson; Vice Chairperson, Steven Snapp; Secretary; Wayne Fortun; Duane Hoversten, Trustee; Pastor Randy Chrissis, Trustee; Paulette Slanga, Trustee; Absent: Dr. Jim Allen, Chief of Staff/Trustee — Others Present Phil Graves, President; Linda Krentz, Bums Manor Nursing Home Administrator; Robyn Erickson, Care and Program Support Services Division Director; Pam Larson, Finance, Information and Material Services Division Director; Dr. Steven Mulder, Emergency Medical Services Director; Doug Hanneman, Editor Hutchinson Leader; David Schwebel, Plaza 15 Mall Property Manager; Rickie Ressler, Division Vice President Regional Health Services; and Corrinne Schlueter, Recorder. Chairperson Bob Peterson called the meeting to order at 5:35 PM. David Schwebel was present at the meeting to provide a presentation on the operating and capital budget for Plaza 15. Schwebel stated that this is an eight -month budget that will coincide with the calendar year. The four major projects that Schwebel listed in the capital budget are for Roof repairs, Parking Lot repair, Sidewalk repair, and Lighting repair and upgrade. • Following discussion; Slanga made a motion, seconded by Fortun, to approve the mall budget as presented. All were in favor. Motion carried. 1. Minutes of Past Meetings The minutes of the June 19, 2001, were presented and discussed. • Following discussion; Snapp made a motion, seconded by Chrissis, to approve the minutes of the June 19, 2001, meeting. All were in favor. Motion carried. H. Medical Staff Meeting Minutes and Credentialing Dr. Mulder reported on the activities of the Medical Staff, including the credentialing process. Credentialing recommendations were made for the following practitioners: n U Provisional to Courtesy: Kristin Mascotti, MD Pathology Randolph Peterson, MD Pathology Provisional to Allied Health - Indenendent Mary Hall, MS, LP Mental Health Judy Megard, MS, LADC Mental Health Courtesy Courtesy Allied Health Independent Allied Health Independent glc)S Board of Directors Meeting — 7/17/ • Page two Russell Morfitt, PhD., LP Betty Rehmann, LADC Jane Sears, MA, RN, CS Linda Waldstein, MS, LP Scott Wichtermann, PsyD, LP ReaDDOlntment 2001 Mental Health Mental Health Mental Health Mental Health Mental Health Allied Health Independent Allied Health Independent Allied Health Independent Allied Health Independent Allied Health Independent Elizabeth Corbid, RNP Nurse Practitioner Allied Health Independent Linda Kelly, CRNA Anesthesia Allied Health Independent Barbara Strandel, CRNA Anesthesia Allied Health Independent David R. Olson, MD Orthopedics Courtesy John Robinson, MD Emergency Courtesy Crystal Schlosser, MD Surgery Active Resi agn tion: Betsy Ellingson, CRNA Anesthesia Allied Health Independent Jennifer Ray, MD Family Practice Courtesy Action needed. • • Following discussion; Fortun made a motion, seconded by Hoversten, to grant membership and privilege to the above listed practitioners, as recommended by the Executive Committee of the Medical Staff. All were in favor. Motion carried. III. Old Business. A. Capital Campaign Graves provided a report regarding the facility remodeling and expansion planning process. It was his recommendation to table the Capital Campaign proposal that was discussed at the June meeting until such time that the 5 -year financial plan and facilities plan, to include Bums Manor, was complete. Following discussion; Hoversten made a motion, seconded by Fortun, to table consideration of hiring Jackson and Associates for a Capital fund raising campaign until such time that the facilities expansion and remodeling project is approved. Six were in favor. Snapp abstained. Motion carried. B. Compliance Policies. Larson reported HAHC is developing compliance policies to be a complete statement of the responsibilities and obligations of • L4 16-) • Board of Directors Meeting — 7/17/2001 Page three all employees regarding submissions for reimbursement to government payers for services rendered by HAHC and any of its contractors. Larson explained in detail the two new policies on Organizational Compliance and Sanctioned Providers. HAW has an established process to prevent the inappropriate submission of reimbursement claims to Federal health care programs for the services of parties who are excluded from participation in the Federal programs. • Following discussion; Snapp made a motion, seconded by Fortun to adopt as presented, the "Organizational Compliance Policy" and the policy on "Individuals and Entities Excluded from Participation in Healthcare Programs ". All were in favor. Motion carried. IV. New Business. A. Hospice House. Graves reported that Linda Remucal had provided a presentation to the Connect Care Board of Directors regarding the construction of a Hospice House in Hutchinson. The purpose of the residence would be for the hospice patient to spend the last days with their family in a home like atmosphere. The goal would be to house five clients in order to adequately staff and operate. The Connect Care Board will be • considering this project in the future. B. Strategic Planning Proposal. Graves presented a proposal from John Mitchell, of Health Care Futures L. P., to assist with planning for the Board Retreat. Mitchell will do an analysis and present information that would be designed to spotlight the key analyses, to summarize key conclusions and hypotheses about what is occurring and will occur in the market and to develop planning assumptions for the next two years. Following discussion; Fortran made a motion, seconded by Slanga, to hire John Mitchell to assist with planning for the Board Retreat. All were in favor. Motion carried. C. 2 "d Quarter Strategic Plan Update The Second Quarter Strategic Plan was presented by Graves and the Division Directors. • Following discussion, motion was made by Slanga, seconded by Snapp, to approve the 2 "d Quarter Strategic Plan Update as presented. All were in favor. Motion carried. D. 3rd Party Contract Negotiation Strategy. A report was provided on the progress of current contract negotiations with Blue Cross and Medica. Graves made a request of the Board to hire the firm of Health Care Futures • L.P. to provide assistance with the process so that HAHC can achieve a q caps Board of Directors Meeting — 7/17/2001 • Page four fair increase from the payers. The assistance this firm will provide is negotiating expertise and access to certain data that could advantage HAHC in the process. Following discussion, Fortun made a motion, seconded by Hoversten, to hire Health Care Futures L.P. to assist with negotiations with third party payers. All were in favor. Motion carried. IV. Organizational Reports. • President - Nothing further to report. • Acute Care Programs and Services — Nothing further to report. Care and Program Support — Nothing further to report. Community Care Programs and Services — Nothing further to report. • Finance, Information, and Material Services — Larson reported the Business Office is scheduled to move to Plaza 15 on July 27 • Resident Care Report - Krentz reported the State of Minnesota came • back for a drop -in survey and everything was corrected. Quality Committee Report. Schermann reported that Renee Schmitz, Quality Consultant, attended the quality committee meeting and presented an overview of bow we are addressing changes in our Quality Improvement process. Scbermann also provided an update on the Patient Safety Near Miss initiative. Allina Management Report Ressler provided an update on the current activities within Allina. She discussed the investigation by the Minnesota Attorney General, the subsequent decisions of the Allina Board as a result of the investigation, and the changes that Allina will undertake as it goes forward. She reported that Gordon Sprenger would remain as the Chief Executive Officer for the hospitals and clinics organization. He was scheduled to retire this July, but agreed to stay on with the hospitals and clinics until the transition is completed. Mary Dehne will continue as the lead executive for the Allina hospitals. Accounts Payable The accounts payable and cash disbursements were presented for payment. Following discussion, Slanga made a motion, seconded by Snapp, to approve the accounts payable and cash disbursements as listed in the • �(4�j • Board of Directors Meeting — 7/17/2001 Page five amount of $1,299,989.97. Five were in favor. Hoversten abstained. Motion carried. • u Statistical Report. Graves presented the statistics for the month of June 2001. Of special mention, were the ambulance runs for the month of June. The actual was 135 versus budget of 111. Financial Report Larson provided the financial report for the month of June 2001, which showed a net income of $111,367 compared to a budget of $178,088. Hospital Auxiliary Meeting Minutes The Hospital Auxiliary Meeting Minutes were presented. No unusual comments were made. Motion by Fortun, seconded by Slanga to adjourn the meeting. Respectfully submitted, Corrine Schlueter Recorder Wayne Fortun Secretary y ta) 5 • 11 HUTCHINSON AREA HEALTH CARE Comparative Balance Sheet As of July 31, 2001 ASSETS Current Assets 1 Cash and investments - Operations 2 Cash and investments - Self- Insured 3 Subtotal cash 8 Investments 4 PatlenIbResident receivables 5 Allowances for bad debts 6 Advances and contractual allowances 7 Net patient/resident and third -party 8 payor recelvabfes 9 10 Other receivables - net 11 Inventories 12 Prepaid expenses (A) (B) (A) - (B) JULY JUNE JULY Change 2001 2001 2000 CY vs PY $4,569,308 $4,176,428 $4,637,361 (68,053) 164,369 131,835 574.117 (409,748) $4,733,677 $4,308,263 $5,211,478 (477,801) 15093 089 15,052,624 13,939,741 1,153,348 (3,180,768) (2,979,803) (3,005,694) (175,074) (4 987 392) (5,163,705) (2 761 092) (2,226300) $6,924,929 $8,909,116 $8,172,955 (1,248,026) 49,792 70,256 299,586 (249,794) 589,905 583,621 645,784 (55,879) 115,479 137,925 126.684 (11.205) LIABILITIES AND FUND BALANCES Current Liabilities Current maturities of Long term debt Accounts payable - trade Estimated wntractual settlements -net Accrued expensas - Salades PTO Interest Self- Insured programs Other Deferred liabilities Deferred revenue 13 Total Current Asses $12,413,782 $12,009,181 $14456487 (2042705) Total Current Liabilities 14 Board Designated/Funded Deo aviation Investments $6,567,504 $6.555,598 $6,028.834 538,670 50,975 446,687 399,687 15 Investment in Joint Ventures $6g,885 $69,885 $89.454 (19,569) (1,603) 111,084 Plant Assets 83,672 27,412 (5,322) 0 (5.167) 16 Land $165,696 $165,696 $165,696 (0) 17 Buildings 26,943,532 26,936,567 23,446,315 3,497,217 18 Accumulated depreciation (9,89B,458) (9,821,371) (8,960,733) (937.725) Long -tens Debt (less current 19 Buildings less depredation $17,045,074 $17,115,196 $14,485,582 2,559,492 matuffW 20 Equipment 13,503,518 13,415,475 12,724,297 779,221 21 Accumulated depreciation (9,818,750) (9,744,526) (8,939,929) (878821) 22 Equipment less depreciation $3,684,768 $3,670,949 $3,784,368 (99,600) 23 Cash -c truclion 8, equipment 0 0 0 0 24 Construction in progress 90,283 48,371 59.337 30946 25 Total Plant Assets $20,985,821 $21,000.212 $18,494,983 2,490,838 Fund balanca Other Assets 26 Deferred financing costs $92,018 $92882 $103079 (11061) 27 Total Funds $40.129,010 $39,727,758 $39,172,837 9 56 173 Total Funds ("- Finstmnt Pam Larson 6 (A) JULY JUNE $688,311 $689,991 1,519,524 1,419,555 • 8/16/01 4,07 PM Final (8) (A) -(B) JULY Change 2000 CY vs PY $496,821 191,490 1,988848 (469,324) 916,631 972.670 921,153 (4,522) 931,212 759,818 793,598 137,614 7,123,177 1,170,045 1,043.057 80.120 152,316 294,522 101,341 50,975 446,687 399,687 512,402 (65,715) 97,089 97,520 98,692 (1,603) 111,084 106,761 83,672 27,412 (5,322) 0 (5.167) (155) $5,980,709 $5.850,599 $6 034 417 (53.708) $14,039,452 $14,033,748 $14,655,495 (616,043) $20,108,849 $19,843411 $18,482,925 1,625,924 340,129,010 339,727,758 $39,172,637 956,173 • 8/16/01 • 4'07 PM Final HUTCHINSON AREA HEALTH CARE Statement of Revenues and Expenses Month and Period Ended July 31, 2001 L r+ Fnsimnl Pam Larson V CURRENTMONTH YEAR -TO -DATE YEAR -TO -DATE Over (Under) Budget Over (Under) Budget - VARIANCE % Revenue Actual Budget Dollars Percent Actual Budget Dollars Percent July 2000 2001 vs 2000 1 In patient revenue $2,020,516 $2,094,320 ($73,804) -3.5% $15,150,711 515248,517 ($97806) -0.6% $12,526,030 210% 2 Out patient revenue 2,857,237 2,793,270 63,967 2.3% 19,098,127 19,903,511 (805,384) -4.0% 16,560,361 14.6% 3 Resident Revenue 457 480 (22,635) -4 7% 3.263,a47 3238,619 25 228 0 8 % 3,242,619 0.7% 4 Total patienVresident revenue $5,335,558 $5,368,030 ($32,472) -0.6% $37,512685 $38,390,647 ($877962) -2.3% $32429,010 157% I un 5 Governmental B Policy Discount 2,214,718 2,189,164 25,554 12% 15,536,323 15,728,384 (192,061) -12% 12,631,886 230% 6 Free Care 3,319 - 32,218,037 6,667 (3,348) -502% 3,319 45.667 (43,348) -92 9% 5,568 -40.4% 7 Total deduction from revenue _ $2.195,831 $22 206 10% $15,539,642 $15.775,051 i$235.409) - -94.1% $12,637,454 23.0% 8 Net patient/resident revenue $3,117,521 $3,172,199 ($54,678) -1.7% $21,973,043 $22,615596 ($642,553) -2.6% $19,791556 110% 9 Other Operating revenues 19,497 - $3,137,018 18,649 848 4.5% 162,367 130.573 31,794 24.3% 166,264 -2.3% 10 Net operating revenue $3 100,a48 ($53,830) -1,7% _ $22,135,410 $22.746,169 ($610,759) .2.7% $19,957,820 109% Expenses 11 Salaries $1,448,009 $1,377,533 $70,476 5.1% $9,832,615 $9,819,748 $12867 0.1% $8984,339 94% 12 Employee Benefits 345,765 351,520 (5,755) -1.6% 2,507,424 2,482,572 24,852 1.0% 2,085,641 20.2% 13 Professional and Medical Fees 314,746 334,221 (19,475) -58% 2,327,600 2302,598 25,004 1.1% 1,956,973 18.8% 14 Utilities, Mlnca Contracts B Repairs 121,198 151,418 (30220) -20.0% 1,035,636 1,181,889 (146253) -12,4% 968,642 6.9% 15 Food Drugs 8 Supplies 402,403 425,656 (23,253) -5.5% 2,948,922 3,027,924 (79,002) -2.6% 2,734,116 79% 16 Other expense 84,248 105,698 (21,450) -20.3% 624,583 739,744 (115,161) -15.6% 605,821 3.1% 17 Minnesota Care 28,321 27,322 999 3.7% 190,100 191,248 (1,148) -0.6% 155,733 22,1% 18 Bad debt 57,563 54,507 3.056 5.6% 487,711 388,141 99,570 25.7% 313,737 55.5% 19 Interest 40,245 38,161 2,064 5.5% 283,975 269.026 14,949 5B% 281,306 09% 20 Depreciation 153,040 149,799 3,241 22% 1 073 377 1,079.335 (5 958) -0.6% 1,081470 -0 7% 21 Total expenses $2,985,538 $3,015835 ($20297) -0.7% $21,311,943 $21,482,223 ($170280) -0.8% $10169.778 11.2% Excess of net operating revenue - 22 over (under) operating expenses $141,480 $175,013 ($33,5331 -19.2% $823,467 $1,263,946 ($440 479) 34.8% $788,042 4.5% NonoegmUng Revenues 23 Investment Income $41,593 $32,132 $9,461 29.4% $341,744 $224,927 $116,817 51.9% $293,456 16.5% 24 Other nonoperalirlg revenue (net) (7,016) (8587) 1.571 .18.3% (49,708) (61,850) 12,142 -19.6% 66,820 - 174.4% 25 Total nonoperating revenue $34,577 $23,545 $11032 46.9% $292,036 $163,077 $128959 79.1% $360,276 -18.9% 26 Net Income - $178,057 $ ($22,5 -11.3% $1,115,503 $1,427,023 (3311,520) -21.8% $1,148,318 -2.9% 27 Patienldays 838 792 46 5.8% 6,247 5,920 327 5.5% 5,528 13.0% 28 Resident days 3,453 3,641 (188) -5.2% 24,460 25,089 (628) -2.5% 24,477 -0.1% 29 Percent occupancy - budget beds - Hospital 45.1% 42.6% 2.5% 5.8% 49,1% 46.5% 2.6% 5.5% 43.3% 13.5% 30 Percent occupancy- budget beds - Nursing Home 80.6% 95.5% -4.9% -5.2% 93,8% 962% -2.4% -2.5% 93,4% 04% 31 FTE's 424.1 415.6 8,5 2.0% 416,8 415.6 1.2 0.3% 403.1 3.4% 32 Admissions (adjusted) - Hospital only 549 489 60 12.3% 3,755 3,700 54 1.5% 3 376 11.2% 33 Expenses (net) per admisslon (adjusted) - Hospital only 4.452 5,045 (593) -11.8% 4,657 4,777 (120) -2.5% 4,636 0.5% 34 Revenue per admission (adjusted) - Hospital only 8,823 9,928 (1,102) -11.1% 9,067 9,436 (369) -3.9% 8,579 5.7% 35 Net Revenue per admission (adjusted) - Hospital only 4,801 5,473 (672) -12.3% 4,932 5,208 (276) -5.3% 4,922 0.2% 36 Discounts as a percent of revenues 41.6% 40.9% 0.7% 1.6% 41.4% 41.1% 0.3% 0.8% 39.0% 6,3% 37 FTE's per 100 admissions (adjusted) - Hospital only 4.6 5,1 -0,5 -10.3% 4.6 47 -0.1 -22% 4S -63% 38 Days in Net Accounts Receivable 69,5 65.0 4.5 69% 89B -22.6% 39 Case Mix - Home only 2.69 2.58 0.11 4,3% 2,64 2.56 0.06 2.3% 2.69 -1.9% 40 Nursing Hours/ Standardized Day - Home Only 1.19 1.14 0.05 4.5% 1.14 1.14 0.00 0.3% 1,16 0.0% L r+ Fnsimnl Pam Larson V 9 0 0 2001 CITY OF HUTCHINSON FINANCIAL REPORT 2001 JULY 2000 2001 2001 2001 2001 JULY REVENUE REPORT - GENERAL JULY JULY MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE PERCENTAGE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 1,287,90429 0.00 0.00 1,257,959.20 2,502,814.00 1,244,854.80 50.26% LICENSES 150.00 180.81 0.00 0.00 22,425.81 34,600.00 12,174.19 64.81% PERMITS AND FEES 36 ,686.67 22,224.27 0.00 0.00 151,139.06 245,700.00 94,560.94 61.51% INTERGOVERNMENTAL REVENUE 1,073,711.25 1,135,375.47 0.00 0.00 1,197,580.64 2,587,814.00 1,390,233.36 46.28% CHARGES FOR SERVICES 69,215.72 67,734.69 0.00 0.00 502,194.15 1,238,080.00 735,885.85 40.56% FINES & FORFEITS 4,934.58 12,113.44 0.00 0.00 30,819.55 60,000.00 29,180.45 51.37% INTEREST 3,577.80 4,368.67 0.00 0.00 57,913.94 60,000.00 2,086.06 96.52% REIMBURSEMENTS 2,873.86 41,939.62 0.00 0.00 46,675.97 129,175.00 82,499.03 36.13% TRANSFERS 2,921.55 201,853.00 0.00 0.00 413,433.23 1,442,700.00 1,029,266.77 28.66% SURCHARGES - BLDG PERMITS 1,753.40 669.45 0.00 0.00 668.09 1,000.00 311.91 68.81% IN r Lr TOTAL 1,195,824.83 2,774,363.71 0.00 0.00 3,680,829.64 8,301,863.00 4,621,053.36 44.34% 0 0 0 2001 CITY OF HUTCHINSON FINANCIAL REPORT 2001 JULY 2000 2001 2001 2001 2001 JULY EXPENSE REPORT - GENERAL JULY JULY MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE PERCENTAGE MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED 001 MAYOR & CITY COUNCIL 2,837.50 7,640.66 0.00 0.00 29,207.39 60,079.00 30,871.61 48.61% 002 CITY ADMINISTRATOR 16,265.13 25,817.01 0.00 0.00 121,938.47 216,077.00 94,138.53 56.43% 003 ELECTIONS 37.70 0.00 0.00 0.00 (4.26) 7,416.00 7,420.26 -0.06% OO4 FINANCE DEPARTMENT 22,271.70 55,825.21 0.00 0.00 225,301.08 359,991.00 134,689.92 62.59% 005 MOTOR VECHICLE 10,536.32 23,965.25 0.00 0.00 115,369.80 192,170.00 76,800.20 60.04% 006 ASSESSING 0.00 0.00 0.00 0.00 36,000.00 36,000.00 0.00% 007 LEGAL 9,214.71 8,189.18 0.00 0.00 56,035.81 107,810.00 51,774,19 51.98% 008 PLANNING 11,912.25 24,422.78 0.00 0.00 87,022.79 151,060.00 64,037.21 57.61% 009 INFORMATION SERVICES 4,646.09 9,561.29 0.00 0.00 46,023.77 91,775.00 45,751.23 50.15% 110 POLICE DEPARTMENT 138,374.20 228,187.90 0.00 0.00 1,218,198.47 1,965,973.45 747,774.98 61.96% 111 SCHOOL LIAISON OFFICER 3,203.85 2,288.90 O.GO 0.00 37,157.03 119,273.00 82,115.97 31.15% 115 EMERGENCY MANAGEMENT 109.82 3,701.65 0.00 0.00 4,415.23 4,750.00 33477 92.95% 116 SAFETY COUNCIL 0.00 0.00 0.00 0.00 250.00 250.00 0.00% 120 FIRE DEPARTMENT 39,067.91 23,661.37 0.00 0.00 124,759.59 343,948.00 219,188.41 36.27% 130 PROTECTIVE INSPECTIONS 9,851.23 14,048.88 0.00 0.00 75,408.17 178,399.00 102,990.83 42.27% 150 ENGINEERING 33,662.95 57,922.65 0.00 0.00 257,347.22 401,578.00 144,230.78 64.08% 152 STREETS & ALLEYS 57,248.79 80,716.00 0.00 0.00 450,363.41 745,793.00 295,429.59 60.39% 153 MAINTENANCE ACCOUNT 9,334.73 9,409.15 0.00 0.00 127,488.12 281,13100 153,644.88 45.35% 160 CITY HALL BUILDING 10,419.18 18,473.11 0.00 0.00 92,741.57 122,051.00 29,309.43 75.99% 201 PARWRECREATION ADMINISTRAT 10,740.27 17,58636 0.00 0.00 108,515.93 174,549.00 66,033.07 62.17% 202 RECREATION 35,419.60 54,798.79 0.00 0.00 144,055.86 216,409.00 72,353.14 66,57% 203 SENIOR CITIZEN CENTER 5,652.21 10,882.23 0.00 0.00 53,447.80 109,192.00 55,744.20 48.95% 204 CIVIC ARENA 13,626.71 22,664.78 0.00 0.00 167,123.62 246,587.00 79,463.38 6777% 205 PARK DEPARTMENT 70,397.33 106,368.13 0.00 0.00 461, 474.23 770,252.00 308,777.77 59.91% 206 RECREATION BUILDING & POOL 13,079.16 12,595.66 0.00 0.00 68,032.25 103,982.00 35,949.75 65.43% 207 EVENTS CENTER 0.00 11,521.00 0.00 0.00 12,543.22 37,770.00 25,226.78 33.21% 250 LIBRARY 23,376.21 3,732.70 0.00 0.00 85,435.09 123,170.00 37,734.91 69.36% 301 CEMETERY 22,961.79 19,035.08 0.00 0.00 108,831.90 100,895.00 (7,936.90) 107.87% 310 DEBT SERVICE 0.00 25,186.15 0.00 O.DO 25,186.15 27,871.00 2,684.85 90.37% 321 TRANSIT 0.00 0.00 0.00 0.00 (62,388.60) 0.00% 320 AIRPORT 4,024.43 18,055.29 0.00 0.00 62,388.60 98,669.00 #REFI #REFI 350 UNALLOCATED GENERAL EXPENS 64,740.39 171,309.71 0.00 0.00 304 ,237.05 907,011.00 602,773.95 33.54% TOTAL 643,212.16 1,057,566.87 0.00 0.00 4,670,045.36 8,301,883.45 3,631,838.09 56.25% L r-- u i 173,894.49 0.00- • 773,636.42 1,344,429.00 570,792.58 57.54 • 271,88830 654,523.17 1,087,141.93 1,459,938.49 2,612,593.45 4,775,703.32 55.88% 100,246.47 148,047.80 2001 0.00 CITY OF HUTCHINSON FINANCIAL REPORT 1,428,504.00 593,305.25 58.47% 199,277.71 JULY 2000 2001 1,015,192.91 1,658,741.00 2001 61.20% 68,764.82 237,318.93 REVENUE REPORT - GENERAL JULY JULY MONTHLY OVER (UNDER) YEAR TO ADOPTED BALANCE PERCENTAGE 1,067,566.87 MONTH MONTH BUDGET BUDGET DATE ACTUAL BUDGET REMAINING USED TAXES 0.00 1,287,904.29 0.00 0.00 1,257,959.20 2,502,814.00 1,244,854.80 50.26% LICENSES 150.00 180.81 0.00 0.00 22,425.81 34,600.00 12,174.19 64.81% PERMITS AND FEES 36,686.67 22,224.27 0.00 0.00 151,139.06 245,700.00 94,560.94 61.51% INTERGOVERNMENTAL REVENUE 1,073,711.25 1,135,375.47 0.00 0.00 1,197,580.64 2,587,814.00 1,390,233.36 46.28% CHARGES FOR SERVICES 69,215.72 67,734.69 0.00 0.00 502,194.15 1,238,080.00 735,885.85 40.56% FINES & FORFEITS 4,934.58 12,113.44 0.00 0.00 30,819.55 60,000.00 29,180.45 51.37% INTEREST 3,577.80 4,368.67 0.00 0.00 57,913.94 60,000.00 2,086.06 96.52% REIMBURSEMENTS 2,873.86 41,939.62 0.00 0.00 46,675.97 129,175.00 82,499.03 36.13% TRANSFERS 2,921.55 201,853.00 0.00 0.00 413,433.23 1,442,700.00 1,029,266.77 28.66% SURCHARGES - BLDG PERMITS 1,753.40 669.45 0.00 0.00 688.09 1,000.00 311.91 68.81% TOTAL 1,195,824.83 2,774,363.71 0.00 0.00 3,680,829.64 8,301,883.00 4,621,053.36 44.34% l✓ General Govt. Public Safety Streets & Alleys Parks & Recreation Miscellaneous 88,340.58 173,894.49 0.00- 0.00 773,636.42 1,344,429.00 570,792.58 57.54 190,607.01 271,88830 0.00 0.00 1,459,938.49 2,612,593.45 1,152,654.96 55.88% 100,246.47 148,047.80 0.00 0.00 835,198.75 1,428,504.00 593,305.25 58.47% 199,277.71 236,416.95 0.00 0.00 1,015,192.91 1,658,741.00 643,548.09 61.20% 68,764.82 237,318.93 0.00 0.00 586,078.79 1,257,616.00 #REF! 46.60% TOTAL 647,236.59 1,067,566.87 0.00 0.00 4,670,045.36 8,301,883.45 #REFI 56.25% 23- Aug-01 • Institution Description Interest Rate CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT 7/31/01 Date Data Of Of Purchase Maturity Amount US BANK FHLB 5.52% 3/1/01 9/9/04 370,000.00 Smith Bamey FHLB 6.50% 03 23 99 03 23 06 200,000.00 Smith Barney 313400 S H 7 7.17% 04/03100 04/03/03 300,071.92 Smith Barney FHLB 6.500% 01 0799 01 0709 750,000.00 Smith Barney FHLB 3133m2 -u3 6.245% 02 23 99 02 23 09 300,000.00 Prudential pool 336914 7.226% 1231 96 0201 2026 64,586.73 Expected life 6.2 years Smith Barney FNMA 6.100% 012098 012005 300,000.00 Prudentail pod 336399 7.270% 123196 02012026 83,150.83 Expected life 4.1 years Prudential Fed Home Leon 6.00% 01/28/99 01 2809 200,000.00 Smith Barney FNMA 6.13% 03 /10/99 03/10/06 500,000.00 Smith Barney FNMA pass thru 7.50% 12/20/95 06/01/02 42,635.35 Prudential Fed Home Loan 6.00% 10/26/01 10/26/01 399,625.00 Prudential FHL 5.79% 11 1898 11 18 05 199,750.00 Call 2/18/99 and therafter Marquette 5.60% 02 15 01 021402 200,000.00 Smith Bamey Money Market 3.65% 6725/01 11/15/01 767,029.12 First Federal 6379 4.600% 7/31/01 7/31/02 200,000.00 Prudential FHLM 6.027% 020101 08 09 06 200,000.00 Marquette 1231'305 4.680% 5/31101 5131102 400,000.00 First Federal 7.000% 09 14 00 09 17 01 1,000,000.00 Marquette 1231 '297 6.260% 03 01 00 01 30 02 1,000,000.00 First Federal 5.150% 7/12/01 7/25/02 700,000.00 Marquette 4.950% 5/10/01 12/31/01 700,000.00 Marquette 6.850% 11 1700 11 2901 400,000.00 $9,276,848.95 • Ht6�g MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, July 17, 2001 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Arndt at 5:30 p.m. with the following members present: Jason Olson, Brandon Fraser, Jim Haugen, Lynn Otteson, Dean Kirchoff, and Jeff Jones. Also present: Julie Wischnack, AICP, Director of Planning /Building /Zoning; Heather Bieniek, Planning Coordinator, and Dick Schieffer, City Attorney. 2. CONSENT AGENDA Mr. Haugen moved to approve the minutes for the June 19, 2001 meeting as submitted. Ms. Otteson seconded the motion. Motion carried. PUBLIC HEARINGS a.) CONSIDERATION OF A CONDITIONAL USE PERMIT TO DEVELOP PARKLAND (PLAYGROUND, VOLLEYBALL COURT, BIKE AND PEDESTRIAN TRAIL) IN AN AREA THAT IS CURRENTLY UNDEVELOPED, AS REQUESTED BY THE CITY OF HUTCHINSON. PARKS DEPARTMENT, LOCATED IN THE AREA OF ONTARIO ST. AND 2 AND 3 AVE. Chairman Arndt opened the hearing at 5:31 p.m. as published in the Hutchinson Leader on Thursday July 5, 2001. Ms. Wischnack presented the request and stated that the Parks Department received a grant to regrade and create additional park amenities for this location. She also stated the once proposed BMX track is no longer moving forward. The reason why the applicant has to go through conditional use process • is because of the alteration of the floodplain. Mr. Olsen asked when the grant expires. Ms. Wischnack replied that she was unsure of the exact date but probably in a year or two. Mr. Arndt asked if the bike and pedestrian trail was going to be bituminous. Ms. Wischnack replied that it was going to be. Mr. Arndt also asked if the parking along the fence was going to be eliminated. Ms. Wischnack replied that it was going to be and there is a new proposed parking area. Mr. Kirchoff moved to close the public hearing. Mr. Olsen seconded the motion. The motion to close the hearing carried unanimously. Mr. Kirchoff moved to approve the conditional use permit with the following conditions: 1. Silt fencing must be installed to properly protect the area from erosion 2. The Parks Department shall provide a time line for construction, when available Ms. Haugen seconded the motion. Motion to approve carried unanimously. b.) CONSIDERATION OF A VARIANCE TO REDUCE THE SIDE YARD SETBACK FROM 6' TO 3' AND THE REQUIRED DRIVEWAY SETBACK FROM 5' TO 2' AS REQUESTED BY JASON RUPRECHT, 575 HASSAN ST. SE. Chairman Arndt opened the hearing at 5:35 p.m. as published in the Hutchinson Leader on Thursday, July 5'", 2001. Ms. Bieniek presented the request and stated that staff recommended approval of the variance because • of the hardship of the unique shape of the lot, location of the home, and the fact that the code requires garage space for residential units. Mr. Arndt asked if the curb was already cut for the driveway. Jason Ruprecht, applicant, stated that it was. y(0.�� Minutes Planning Commission — July 17, 2001 Page 2 Mr. Haugen moved to close the public hearing. Mr. Jones seconded the motion. Motion to close the • hearing carried unanimously. Mr. Haugen moved to approve the variance with the following conditions: 1.) Any relocation of utility lines are at the owners expense. 2.) The plans must follow the submitted site drawings, dated June 20, 2001. 3.) Building can not be more than 1,000 square feet. 4.) Building can not be used for commercial purposes. 5.) Building can not be pole constructed. 6.) Building may not exceed 16 feet in height (median). Ms. Otteson seconded the motion. Motion to approve the conditional use permit carried unanimously. c.) CONSIDERATION OF A CONDITIONAL USE PERMIT TO PLACE A 6' PRIVACY FENCE IN THE FRONT YARD 2' FROM THE PROPERTY LINE AS REQUESTED BY MURIEL FELSKA, 103 ELKS. DR. Chairman Amdt opened the hearing at 5:45 p.m. as published in the Hutchinson Leader on Thursday, July 5'", 2001. Ms. Bieniek presented the request and stated that the Planning Commission has seen similar requests like the proposed over the past couple months. The reason why staff recommended approval to have the fence 2 feet from the property line is because the fence would be starting 68 feet from the front property line. Mr. Jones asked about the 25 feet code requirements for front property lines Muriel Felska, property owner, stated that the fence would only be 24 feet long, along the north property line. The fence will be white vinyl and the reason why he wants the fence is to shield traffic. He said • that he tried to grow a hedge but that did not work, they just want to enjoy their backyard without the traffic. Ms. Otteson moved to close the public hearing. Mr. Haugen seconded the motion. The motion to close the hearing carried unanimously. Mr. Fraser made the motion to approve the conditional use permit with staff recommendations. Mr. Kirchoff seconded the motion. Travis Nelson, 92 Century Ave., asked when people in the audience got a chance to speak. Mr. Arndt apologized and stated he could come to the microphone. Mr. Nelson stated that his biggest objection to the fence is that it blocks his view to the park from his deck on the second story. The closer it is to the road the less he is able to see. Ms. Otteson asked how far the park is from his deck. Mr. Nelson replied that he was unsure but probably about 200'. Mr. Schieffer explained the conditional use process and the variance process. He also explained the procedure for reconsideration of a motion. Mr. Kirchoff made the motion to reconsider the motion of approving the conditional use permit. Ms. Otteson seconded the motion. Motion carried unanimously. Mr. Jones asked Mr. Nelson how this fence would block his view. Mr. Nelson replied that in his opinion it would block his view. Mr. Fraser made the motion to approve the conditional use permit with the following conditions: • 1.) The fence has to be setback 68' from the southern property line (Elks Drive) 2.) If for any reason utilities need to be installed or altered on the property and the fence would have to be taken down it would be at the owner's expense. 3.) The fence would be installed no higher than 6 feet. 4.) Finished side of the fence must face the exterior lot lines. Mr. Jones seconded the motion. Motion to approve carried unanimously. y1a) 9 Minutes Planning Commission — July 17, 2001 Page 3 • d.) CONSIDERATION OF A CONDITIONAL USE PERMIT TO RELOCATE GARY'S GARAGE TO MCCLURES BUILDING WHICH IS ZONED 1 -1, LOCATED AT 945 5'" AVE SE, AS REQUESTED BY DICK MCCLURE. Chairman Arndt opened the hearings at 6:13 p.m. as published in the Hutchinson Leader on Thursday, July 5', 2001. Mr. Kirchoff stated he would be abstaining from this request. Ms. Wischnack explained the request and stated that one of the main concerns staff had was the amount of outdoor storage there may be considering the current lot has an excessive amount of outdoor storage. She also stated that one of the conditions she would like added would be to have the fence up at the time Gary's garage would be occupying the building. Mr. Jones asked if anywhere in the code it talks about the differences between auto repair businesses and body shops. Ms. Wischnack replied that it does not but staff has classified it as the same type of business because of the end result is the same. Ms. Otteson asked what "opaque" meant. Ms. Wischnack replied that it was not see through, usually a wood type of fence. Gary Sauber, owner of Gary's Garage, stated that he does do some body work but no painting. He also stated that he is gone for 4 months of the year over winter and he also does not want outdoor storage. Mr. Sauber stated that he has 4 other buildings around the state that he does this type of work in and he personally owns over 90 vehicles. Mr. Arndt asked if he had any other employees? Mr. Sauber replied that he did not. . Mr. Olson asked if the reason why he (Mr. Sauber) was moving buildings was because he needed more space. Mr. Sauber replied that yes that was the reason. Dean Kirchoff, 340 Michigan St., stated that Mr. McClure has really cleaned up the lot over time and he is in favor of the conditional use permit. Ms. Otteson moved to close the public hearing for the conditional use permit. Mr. Jones seconded the motion. The motion to close the hearing carried unanimously. Mr. Fraser moved to approve the conditional use permit with the following conditions: 1. The applicant/ owner must install 100% opaque fencing around the vehicle storage area at the time Gary's Garage occupies the new building. 2. No vehicles or items in the process of repair shall be located outside the fenced area or outside the building. 3. If violation or complaints arise regarding the use, the City ay require a hearing and consider revocation. 4. A new drawing of the fence must be submitted to the City of Hutchinson, Planning Department, stating how big the fence is going to be, where it is going to be located, and what materials are going to be used before the garage may occupy the building. Mr. Olson seconded the motion. Motion to approve carried 5 -0 -1 with Mr. Kirchoff abstaining. e.) CONSIDERATION OF A VARIANCE TO PLACE AN ACCESSORY BUILDING ON THE PROPERTY LINE NEXT TO AN UNIMPROVED ALLEY AS REQUESTED BY PAUL AND NICHOLE DIETEL, 237 COLLEGE AVE NE. Chairman Arndt opened the hearing at 6:35 p.m. as published in the Hutchinson Leader on Thursday, • July 5, 2001. Ms. Otteson stated she will be abstaining from this request. Ms. Wischnack presented the request and stated that she has talked with the applicants about the possibility of vacating the alley and there are too many utilities in the alley to vacate it. She stated that LA (0-� 9 Minutes Planning Commission — July 17, 2001 Page 4 the lot is very small only 49 feet in width the average width of older lots are usually around 66 feet. Mr. Jones asked if the proposed garage and the house would be 6' apart. Ms. Wischnack replied that • they are not proposed to be 6' apart and will have to fireproof the garage if they do not move the building so they are at least 6' apart. Ms. Otteson stated that one of the staff conditions was to follow the building plans as submitted, she was wondering if they could after the condition so the garage could be moved to meet the 6' requirement without coming back to the planning commission. Ms. Wischnack replied that as long as they do not change any of the side yard measurements that would be fine. Mr. Kirchoff moved to close the public hearing. Mr. Haugen seconded the motion. The motion to close the hearing carried unanimously. Ms. Wischnack read the letter that was received in the office via mail, from Sheila Mogard, 209 College Ave., in favor of the request and said that it would be an improvement to the lot. Mr. Kirchoff moved to approve the variance with the following conditions: 1. Any relocation of utility lines are at the owners expense. 2. The plans must follow the submitted site drawings, dated June 20, 2001. 3. Building can not be pole constructed. 4. Building may not exceed 16' in height. 5. Building must meet building code requirements. Mr. Jones seconded the motion. Motion to approve carried 5 -0 -1 with Ms. Otteson abstaining. NEW BUSINESS 5. OLD BUSINESS • a.) Discussion about an amendment to the gas station sign ordinance (public hearing) and decision about the Murphy Oil sign variance. Ms. Wischnack stated that the planning commission has to make a decision about Murphy Oil at this meeting otherwise the City Council will not have enough time to act on the recommendation. Ms. Wischnack than reviewed the request and went over the information that staff put together about sign ordinances from other communities. She stated that all cites were quite different when it came to their sign ordinance, especially the canopy section. General discussion about the differences in the cities sign ordinance Mr. Olson asked if Staff has heard any response from other gas stations. Ms. Wischnack replied that Staff has not heard anything. Mr. Jones stated as a suggestion, to allow some provisions in the ordinance. For example, maybe to increase the amount of signage allowed on a canopy sign is the applicant has a small building or no pylon signs. Ms. Wischnack told the Planning Commission that at one point, Murphy Oil proposed a sign request that met our code, so we know they are capable of doing it. Mr. Fraser commented that he thinks a percentage of the size of the lot or canopy would be a good way to figure out how much signage to allow. Ms. Wischnack reminded the Board that the City will only be changing the gas station parts of the sign • ordinance. Mr. Jones stated that with his proposal they would be minimizing the amount of freestanding signs. Mr. Schieffer commented that too many signs in an area may cause clutter so the signs would be worthless. Mr. Haugen stated that with a variance request, a hardship is needed. Murphy Oil does not have a q iL a� 9 Minutes Planning Commission — July 17, 2001 Page 5 hardship therefore we will have to deny the request. • Mr. Haugen made the motion to deny the variance because there is no hardship. Mr. Olson seconded the motion. Motion to deny carried unanimously. Mr. Jones stated that he thinks we should not penalize the applicant for having a small building Ms. Otteson moved to close the public hearing for the sign ordinance. Mr. Jones seconded the motion. Motion carried unanimously. Mr. Kirchoff stated that we are not addressing the pylon signs but the canopy signs. Mr. Kirchoff made the motion to approve the change recommended by staff to increase the price or logo signage on a canopy from a total of 9 square feet per side visible from the public right of way to 20 square feet per side visible from public right of way (Section 14, under general requirements). Mr. Haugen seconded the motion. Motion carried 6 -1 with Mr. Fraser voting against. Ms. Wischnack explained the next recommended change under Signs Permitted in Commercial and Industrial Districts section 3. Mr. Fraser asked if that includes all signage on the building. Ms. Wischnack replied that it did. Mr. Haugen commented that with a pylon sign if the signage is the same on both sides it only counts as one side. Mr. Fraser commented that he has a problem with freestanding signs, a canopy is already there with gas stations why not put the signs on the canopy. Ms. Wischnack commented that she did not think we would be able to get rid of all pylon signs. Mr. Arndt stated that he thought 200 square feet was a lot and thought they should reduce that amount. • Ms. Wischnack commented that City Staff just approved a gas station sign application that had a total of 160 square feet and that seemed like a good amount. Mr. Fraser stated that if you regulate the amount of signage by a percentage of the canopy than you are limiting the amount overall signage allowed on the lot. Mr. Fraser made the motion to approve section 3 with the change of total signage not exceeding 150 square feet. Ms. Otteson seconded the motion. Motion carried unanimously. 6. COMMUNICATION FROM STAFF a.) Ms. Wischnack stated that the council approved the annexation with Frank Fay. ADJOURNMENT There being no further business, Mr. Olsen moved to adjourn the meeting at 7:50 p.m. Ms. Otteson seconded the motion. Motion carried. E L A (G) • CITY OF HUTCHINSON Resolution No. 11778 RESOLUTION AMENDING CITY OF HUTCHINSON RESOLUTION NO. 11757 WHEREAS, the Township of Hutchinson has requested amendments to City of Hutchinson Resolution No. 11757 as follows: A. In paragraph 4C, line 4, change the word shall to may; B. In paragraph 11, line 4, change the numeral 9 to 8; C. Modify Exhibits B and C such that Exhibit B contains only such properties as have petitioned for annexation and have not subsequently withdrawn. Those properties removed from Exhibit B shall be contained in Exhibit C. NOW THEREFORE, BE IT RESOLVED by the City of Hutchinson, McLeod County, Minnesota that City of Hutchinson Resolution No. 11757 be modified as requested by Hutchinson Township. • ADOPTED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THIS 28 DAY OF AUGUST, 2001. ATTEST: Gary D. Plotz City Administrator FJ Marlin Torgerson Mayor yl��� facilities available to the property described in Exhibit A, then all parcels included in the property identified in Exhibit C shall be annexed; or C. Upon the passage of five (5) years from the date of final approval of this Joint Resolution by each of the respective governing bodies of the City and the Township, then all parcels included in the property identified in Exhibit C shall may be annexed. Upon the occurrence of any of the foregoing events, the City may annex the property described on Exhibit C by filing a duly adopted resolution in accordance with Minnesota Statutes §414.0325. All annexations occurring under this paragraph 4 shall be subject to and consistent with all other terms and conditions of this Joint Resolution. In the event an annexation occurs pursuant to the terms of this paragraph 4, the Township hereby waives its right to object to such annexation. 5. The parties acknowledge that, while the City is authorized to provide municipal waste water treatment services, municipal storm sewer services, and municipal water services to the property described in Exhibit A, the timing, design and scope of such services remains within the sole discretion of the City. • 6. The City and the Township agree that the Minnesota State Building Code shall be extended to all property within Exhibit A. Prior to the commencement of any such improvements, the owner or developer shall make application to the City for all required permits, and shall pay all required fees. 7. In the event the City elects to install municipal water services, including all service lines and infrastructure, to the parcels included in the property within Exhibit B, the owner(s) of each parcel within Exhibit B shall contract with the City and post bond pursuant to said contract to reimburse the City for all costs, including, without limitation, easement acquisition costs, design and engineering costs, bidding and construction costs, interest costs, administrative, legal and fiscal costs, and all other costs whatsoever associated with the installation of municipal water services including the costs of construction through or across any property not then annexed to the City. Upon the annexation of any of the parcels included in the property identified in Exhibit C, the City may require the improvements on said parcels to be connected to said municipal water services, and the owner(s) of said parcels shall be assessed such connection fees as may be authorized by law representing the proportionate share of the costs of the municipal water improvement. The City shall then rebate or refund to the • then current owner(s) of the parcels in Exhibit B a share of such connection fees which is proportionate to the share of the original water improvement 3 Ll(b)l • such connection fees as may be authorized by law representing the proportionate share of the costs of the municipal waste water collection facility. The City shall then rebate or refund to the then current owner(s) of the parcels in Exhibit B a share of such connection fees which is proportionate to the share of the original municipal wastewater improvement costs paid by the owners of each parcel in Exhibit B at the time of the original municipal wastewater improvement. 11. The City covenants and agrees that it will preserve the drainage functions of all drain tiles located within the Orderly Annexation Area by designing and constructing a municipal storm sewer system and allocating the costs thereof as described in paragraph 9 8 of this resolution, to the extent that the future development of properties within the Annexation Area shall not significantly adversely impact existing drainage in the areas of the Township outside the orderly Annexation Area as such drainage exists at the time of the signing of this agreement. 12. For all property annexed pursuant to this Joint Resolution, the City shall remit to the Township, property taxes as follows: a. Property taxes payable on the annexed area for the year in which the annexation becomes effective shall be paid to the Township. • Thereafter, property taxes shall be paid to the City but shall be apportioned as listed below, and the City shall make a cash payment to the Township yearly in the following amounts: 1. In the first year following the year in which the land was annexed, 90% of the property taxes paid to the Township in the year the land was annexed; 2. In the second year following the year in which the land was annexed, 70% of the property taxes paid to the Township in the year the land was annexed; 3. In the third year following the year in which the land was annexed, 50% of the property taxes paid to the Township in the year the land was annexed; 4. In the fourth year following the year in which the land was annexed, 30% of the property taxes paid to the Township in the year the land was annexed; 5. In the fifth year following the year in which the land was annexed, 10% of the property taxes paid to the Township in • the year the land was annexed. 5 ytb�� 08 -10 -2001 05 :26PM FROM Couri 8 MacArthur TO Mfchael C. Couri' Andrrw J: MacArthur • Robert T. Ruppe" 'Alo6 e�eelw TlErolr - Atm &WLW im QV--o August 10, 2003 VIA FACSIMILE Mr:. Richard I. Sehieffer Arnold,.Anderson.& Dove 5881 CedarLake Road Minneapolis, MN 55416 COURT & MACARTHUR Anorneyr at Law 7015 CeNral Av we East PO Box 369 A Michael, MN553 76 -03 69 (763) 4971930 (763) 497 -2599 (FAX) counandmacathw(@pobaz com 13202344240 P.02 Re: Hutchinson Township; City of Hutchinson Annexation. • n U Dear Dick: The Hutchinson Township Board met last night to consider the orderly annexation agreement :The Board passed the agreement, but with minor modifications as follows: + Change the word "shall" in the last line of paragraph 4 (c) to `nay." This change is consistentwith the next sentence under which the City "may!annex" the property upon bccurrence!of one of the specified events. e In paragraph 11, change the reference from paragraph "9" to paragraph "8. Paragraph 8 addresses cost recovery for storm water systems. The Township believes that this was a typographical error, and that paragraph 11 should in fact reference paragraph 8 rather than paragraph 9. + Modify Exhibits B and C such that Exhibit B contain only those properties which have petitioned for annexation and have not withdrawn from that petition. Whose properties not in Exhibit B would be shown on Exhibit C. The Township had heard that the Schmelings and B &C Properties had withdrawn their names from the annexation petition, and the Township does not want to immediately annex.any properties . unless the owners petition. As you can imagine, annexation is a sensitive issue for Township property owners, and the Township doesfnot want to force the annexation of any landowner without their consent. If the Schmelings and B &C Properties did withdraw their names, they would be able to annex to the City upon request under paragraph 4(a) at any time. 9 Wb I �C6 0 0 0 3� U1 N �N C '-' 5 a LLI o� Re: Hutchinson Township; City of Hutchinson Annexation. • n U Dear Dick: The Hutchinson Township Board met last night to consider the orderly annexation agreement :The Board passed the agreement, but with minor modifications as follows: + Change the word "shall" in the last line of paragraph 4 (c) to `nay." This change is consistentwith the next sentence under which the City "may!annex" the property upon bccurrence!of one of the specified events. e In paragraph 11, change the reference from paragraph "9" to paragraph "8. Paragraph 8 addresses cost recovery for storm water systems. The Township believes that this was a typographical error, and that paragraph 11 should in fact reference paragraph 8 rather than paragraph 9. + Modify Exhibits B and C such that Exhibit B contain only those properties which have petitioned for annexation and have not withdrawn from that petition. Whose properties not in Exhibit B would be shown on Exhibit C. The Township had heard that the Schmelings and B &C Properties had withdrawn their names from the annexation petition, and the Township does not want to immediately annex.any properties . unless the owners petition. As you can imagine, annexation is a sensitive issue for Township property owners, and the Township doesfnot want to force the annexation of any landowner without their consent. If the Schmelings and B &C Properties did withdraw their names, they would be able to annex to the City upon request under paragraph 4(a) at any time. 9 Wb I 08 -10 -2001 05:26PM FROM Couri 8 MacArthur TO 13202344240 P.03 hvfr. Richard J. Schieffer August 10, 2001 • Page 2 of 2 The Town Board also raised an issue in regard to the amount of acreage involved in the annexation area (134 acres). If Julie could confirm that this acreage is correct I would appreciate it. Julie requested that I fax her a copy of this letter, which I have done. Please make. changes consistent to this agreement and send originals to the City and a copy to trle. Please call with any questions you may have. Tharik you. Sincerely Michael C. Couri Court & MacArthur' Cc: Donna Wahl Jon Christenson . EXHIBIT B DESCRIPTION FOR ANNEXATION IN SECTION 33, T.117 N., R.29 W. That part of the South Half of the Southwest Quarter of Section 33, Township 117 North, Range 29 West, McLeod County, Minnesota, lying southerly of the southerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-22, according to the �fhereof and nort *dY of the north line of the South 50.00 feet of said South Half of Excepting therefrom Schmeling's Subdivision, according to the recorded plat thereof Also, that pan of the South Half of the Southeast Quarter of said Section 33, lying southerly of the soldierly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. ofssaid South al of the Southeast plat thereof, westerly of off a line line of the South as beginning at the southwest comer of said South Half of the Southeast Quarter, thence northerly, to the intersection with a line 75.00 feet south and parallel with the centerline of Trunk Highway No. 7 distant 16.00 feet east, as measured along said parallel line, of the west line of said South Half of the Southeast Quarter. • DESCRIPTION FOR ANNEXATION IN SECTION 32, T.117 N., R.29 W. That part of the South Half of the Southeast Quarter of Section 32, Township 117 North, Range 29 West, TRAN McLeod SP County, Minnesota, lying southerly of the southerly line of MINNESOTA DEPARTMENT OF ORTATION RIGHT OF WAY PLAT NO. 43-37, according to the recorded plat thereof northerly of the north line of the South 50.00 feet of said South Half of the Southeast Quarter and easterly of a line described as beginning at the southeast comer of the West Half of the Southeast Quarter of said Southeast Quarter thence northerly, to a point on the north line of said West Half of the Southeast Quarter of the Southeast Quarter distant 14.50 feet west of the northeast comer of said West Half of the Southeast Quarter of the Southeast Quarter. 0 ucb�i EXHIBIT B DESCRIPTIONS FOR ANNEXATION OF PART OF THE LUCE LINE TRAIL A 50.00 foot wide strip of land lying northerly of and adjoining the south line of the Southeast Quarter of Section 32, Township 117 North, Range 29 West, McLeod Count) Minnesota The west line of said strip of land being the southerly prolongation of the east line of KIMBERLYS COUNTRY ESTATES, according to the recorded plat therof, and the east line of said strip of land being the east line of said Southeast Quarter. Also, a 50.00 foot wide strip of land lying northerly of and adjoining the south line of the Southwest Quarter of Section 33, Township 117 North, Range 29 West, McLeod County, Minnesota. The west line of said strip of land being the wrest line of said Southwest Quarter and the east line of said strip of land being a line described as beginning at the southeast comer of said Southwest Quarter, thence northerly to the intersection with a line 75.00 feet south of and parallel with the centerline of Trunk Highway No. 7 distant 16.00 feet east, as measured along said parallel line, of the east line of said Southwest Quarter. Also, a 50.00 foot wide strip of land lying southerly of and adjoining the north line of tine No Quarter of Section 5, Township 116 North, Range 29 West, McLeod County, Minnesota. The west line of said strip of land being the northerly prolongation of the east line of SECOND ADDITION TO HUTCHINSON INDUSTRIAL DISTRICT, according to the recorded plat thereof, and the east line of said strip of land being the east line of said Northeast Quarter. Also, a 50.00 foot wide strip of lend lying southerly of and adjoining the north line of the Northwest Quarter of Section 4, Township 116 North, Range 29 West, Mcleod County, Minnesota. The wrest line of said strip of land being the west line of said Northwest Quarter and the east line of said strip of land being the east line of the West 11322.00 feet of said Northwest Quarter. r1 PAGE 3 PELLINEN LAND SURVEYING Hutchinson MN Job No. 01130 0 yLb� 1 . EXHIBIT C DESCRIPTION FOR ANNEXATION IN SECTION 32, T.117 N., R.29 W. That part of the South Half of the Southeast Quarter of Section 32, T"nship 117 North, Range 29 West, McLeod County, Minnesota, described as follows: Commencing at the northwest comer of said South Half of the Southeast Quarter; thence southerly, along the west line of said South Half of the Southeast Quarter to the centerline of Trunk Highway No. 7; thence easterly, along said centerline 620.00 feet; thence southerty, parallel with said west line of the South Half of the Southeast Quarter to the intersection with the southerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-37, according to the recorded plat thereof, and the point of beginning of the land to be described; thence continuing southerly, along said parallel line to the intersection with the north line of KIMBERLYS COUNTRY ESTATES, according to the recorded plat thereof; thence easterly, along said north line of KIMBERLYS COUNTY ESTATES to the northeast comer of said KIMBERLY COUNTY ESTATES; thence southerly, along the east line of said KIMBERLY COUNTRY ESTATES to the intersection with the north line of the South 5000 feet of said South Half of the Southeast Quarter, thence easterly, along said north line of the South 50.00 feet of the South Half of the Southeast Quarter to the intersection with a line described as "beginning at the southeast comer of the West Half of the Southeast Quarter of the Southeast Quarter, thence northerly, to a point on the north line of said West Half of the Southeast Quarter of the Southeast Quarter distant 14.50 feet west of the northeast corner of said West Half of the Southeast Quarter of the Southeast Quarter"; thence northerly, along said previously described line to the southerly fine of said MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-37; thence westerly, along said southerly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43- 37 to the point of beginning. Also, Schraeling's Subdivision, according to the recorded plat thereof U yLL->� � S . CITY OF HUTCHINSON RESOLUTION NO. 11780 RESOLUTION AMENDING RESOLUTION NO. 11262 ESTABLISHING INCOME GUIDELINES AND ASSET LIMITATIONS FOR SENIOR CITIZENS DEFERRED ASSESSMENTS AND SENIOR CITIZENS REDUCED REFUSE RATE WHEREAS, the Minnesota Statutes provide tax deferral for senior citizens, 65 years of age or older, or a person(s) on disability as defined by the Social Security Administration, for whom it would be a hardship to make payments, and WHEREAS, the home owner can make application for deferred payment of special assessments on forms which can be obtained from the City Administrator's office, and WHEREAS, the home owner /renter can make application for reduced refuse rate on forms, which can be obtained from the City Administrator's office; is NOW THEREFORE, the City Council has established the following income guidelines, asset limitations, and verification requirement for applications of deferred assessments and /or reduced refuse rates: 1. To be granted to person(s) with a low income of $!8,10G.90 $20,650.00 per year for one person and $20,79G.9 $23,600.00 per year for a married couple. 2. To be granted to person(s) with an asset limitation of not to exceed $30,000, excluding the homestead and automobile. 3. Deferred assessment and /or reduced refuse requests may only be applied for if the following documentation is submitted at the time of said application: A. Federal Income Tax Form 1040, 1040A, 1040EZ; or 0 y Cb� 3, Page 2, Resolution • Senior Citizens Reduced Refuse Rate B. Minnesota Property Tax Refund Form M -1PR Every two years the city can request said information to continue reduced refuse charges; existing reduced refuse accounts shall submit the same documentation to continue the reduced charges. Adopted by the City Council this 28th day of August 2001. ATTEST: Gary D. Plotz City Administrator H, xao Marlin Torgerson, Mayor yLlc;) a RESOLUTION TO APPROPRIATE/ SELL AT AUCTION UNCLAIMED PROPERTY Resolution No. ivai WHEREAS, the Hutchinson Police Department has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70, Subdivision 2, Paragraph C for the appropriation and sale at auction of unclaimed property. AND WHEREAS, the unclaimed property has been in the possession of the police department for more than sixty (60) days; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby approves the sale at auction of • unclaimed items identified on Attachment A. Adopted by the City Council this day of August, 2001. Mayor City Administrator r1 I.J q( b� • Attachment A, Page 1 Case Number Item Descri tiori 01 -0622 Woman's/Gray/26"/3 S eed /Mar uis 01 -0696 Men's /10 speed/Columbia Ultra Terrain 01 -0846 Boys/20"/black 01 -0890 Bo 's/Silver /Ma na Hoo 01 -0931 Woman's/26" /blue 01 -0979 Men'sl26"lblack/Hu 01 -0987 Maroon/Sport Utilit 01 -1127 Men's/blue /Redline 01 -1206 Men's /26 " /red/10 speed 01 -1258 Women's/26" /maroon /Hu Regatta 01 -1288 Men's speed/Murray 01 -1356 Men's/26 01 -1356 Men's /20" /chrome 01 -1381 Men'slred/Hu 01 -1412 Men's/Huffy Stalker 01 -1444 Huffy/purple-light blue ink r 1 U yC13�3 Hutchinson City Center 0 111 Hessen Slreel SE Hutchinson, MN 55350-2522 320 - 587- 5151/Fax 320.2344240 MEMORANDUM DATE: August 23, 2001 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: VARIANCE TO REDUCE THE FRONT YARD SETBACK FROM 25' TO A 0 (ZERO) FOOT SETBACK AND A CONDITIONAL USE PERMIT TO CONSTRUCT A GARAGE LARGER THAN 1,000 SQUARE FEET AS REQUESTED BY MICHAEL SCHLUETER, 405 MONROE ST. Pursuant to Sections 6.04 AND 7.14 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance and a conditional use permit. HISTORY On July 17, 2001, Michael Schlueter submitted an application for a variance to eliminate the front yard setback and a conditional use permit to construct a garage larger than 1,000 square feet.. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on August 9, 2001. 3. At the public hearing, no neighbors were present to object nor had staff received any written objections. 4. Evidence established that the home occupation had produced a large, non - permitted sign. RECOMMENDATION The Planning Commission, on August 21', 2001 voted to recommend denial of the variance based on the fact there were no property characteristics which presented a hardship. Respectfully submitted, William Arndt, Chairman Hutchinson Planning Commission cc: Michael Schlueter, 405 Monroe St., Hutchinson, MN 55350 0 Printed on recycled paper - H (c� 1 0 RESOLUTION NO. 11775 RESOLUTION DENYING A VARIANCE FOR A ZERO FOOT SETBACK AND A CONDITIONAL USE PERMIT FOR A GARAGE LARGER THAN 1,000 SQUARE FEET AS REQUESTED BY MICHAEL SCHLUETER AT 405 MONROE ST. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Michael Schlueter, property owner, has made application to the City Council for a Variance under Section 8.05 to construct an addition to his garage with a zero front yard setback and a conditional use permit to have a garage exceeding 1,000 square feet. The property is located at the following legal description: Lot 10 Blk 46, South half of City, Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is not in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION RECOMMENDATION: The City Council hereby denies the variance and the conditional use permit based on the fact there were no property characteristics which presented a hardship. Adopted by the City Council this 28' day of August, 2001. ATTEST: Gary D. Plotz City Administrator • Marlin D. Torgerson Mayor yCC� CITY OF HUTCHINSON PLANNING STAFF REPORT • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Jean Ward, John Rodeberg, John Webster, Marc Schnobrich, Lenny Rutledge, Barry Greive, Heather Bieniek, Christie Rock, Steve Madson, Barry Greive, Dick Schieffer, Dick Nagy and Julie Wischnack, AICP Date: August, 2001 — Meeting Date August 21, 2001 Applicant: Michael Schlueter, Owner Variance and Conditional Use Permit Brief Description The applicant is requesting a variance to eliminate the front yard setback from the required 25' to a zero foot setback. The existing garage is 4 feet from the alley. The applicant is also requesting a conditional use permit to have a garage larger than 1,000 square feet. The proposed project would increase the garage from 16' x 30' to 36' x 30' (1,080 square feet). GENERAL INFORMATION Existing Zoning: R -2, Medium Family Residential Property Location: 405 Monroe St. Lot Size: .2 acres or 8,714 square feet Existing Land Use: Residential Adjacent Land Use And Zoning: R -2 surrounding the area Comprehensive Land Use Plan: Low density residential Zoning History: Platted prior to 1988 Applicable Regulations: Section 8.05 — Setbacks in R -2 District Section 6.04 — Variance Required Section 7.14 -- Accessory Buildings SPECIAL INFORMATION 0 Parking: Not Applicable LA Ic�l Variance Schlueter, Michael — 405 Monroe St. Planning Commission Review — August 21, 2001 Page 2 • Physical Characteristics: There are currently many vehicles stored outside around the existing garage. There is a home occupation that is operated out of the current building and staff is concerned the new addition would contribute to the non - conforming use. City code states that no accessory building or space outside of the principle building shall be exclusively used for such purposes (of a home occupation). Analysis: The garage is located in a non - conforming location. Exacerbating the nonconformity by adding a large addition onto the structure is not recommended. Furthermore; the existing structure presents some foundation deterioration. An addition to the structure; without any street setback is problematic. Staff Recommendation: Staff recommends denial of the application. Staff believes the proposed application does not meet the hardship criteria set forth in Section 6.04 of the Zoning Code. The reason setbacks are required in zoning districts are multi - purpose: to ensure no encroachments onto other properties occur; allow for adequate room for utilities to be located; and provide adequate open space, light . and air to neighboring properties. The proposed expansion of this structure affects these purposes. Additionally, there are conforming alternatives for constructing a garage. Cc: Michael Schlueter, 405 Monroe St., Hutchinson, MN 55350 u (ACc-) � • Hutchinson City Center 111 Hassan Slreel SE Hulchkre n, MN 55350.2522 320.587- 5151/Fax 320.2344240 MEMORANDUM DATE: August 23, 2001 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: VARIANCE TO REDUCE THE REQUIRED BOUNDARY SETBACK FOR THE PLACEMENT OF A MANUFACTURED HOMES AS REQUESTED BY JEFF MUNSELL, COUNTRY CLUB TERRACE AND WILLIAM BLOCK, HUTCH INC., 448 CALIFORNIA ST NW. Pursuant to Sections 8.08 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On May 16, 2001, Jeff Munsell, applicant, and William Block, property owner, submitted an application for a variance to decrease the boundary setbacks for Country Club Terrace mobile home park. FINDINGS OF FACT • 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on August 9, 2001. 3. At the public hearing held one neighbor was present who discussed the possibility of screening. 4. Hardship was found in the fact that the Manufactured Home park design was unique. RECOMMENDATION The Planning Commission, on August 21, 2001 voted to recommend approval of the variance with the following conditions: 1. Any new home or accessory building may not be located closer than 5 feet from the outer perimeter property lines. 2. No home or other structures may be places over the gas distribution line or service lines. Any movement of these lines would require the moving expense to be paid by the owners of the park. Respectfully submitted, tl).ti� 1 William Arndt, Chairman Hutchinson Planning Commission cc: Jeff Munsell, Excelsior Homes, 1355 Hwy 7 W, Hutchinson, MN 55350 William Block, Hutch Inc., owner is Pnnled m 2cyded paper - L) Cc)� RESOLUTION NO. 11774 RESOLUTION APPROVING A VARIANCE TO REDUCE THE REQUIRED BOUNDARY SETBACK FOR THE PLACEMENT OF MANUFACTURED HOMES AS REQUESTED BY JEFF MUNSELL COUNTRY CLUB TERRACE AND WILLIAM BLOCK, HUTCH INC., • LOCATED AT 448 CALIFORNIA ST NW. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS Jeff Munsell, applicant, and William Block, property owner (Hutch Inc.), have made application to the City Council for a Variance under Section 8.08 to place mobile homes and accessory buildings closer than the required setback to the outside boundary lines. All new buildings and/ or structures must be at least 5 feet from the property line. The property is located at the following legal description: PARCEL A TMT part p rM Sevineeei Qlsw p $eetlen S6. 7fo nellp 111 IfarM, Rang 30 Waal. MtLeae County. MelMtala, ceooD.d as Novel caroo leacnp at The Points M DWMtdM of are Eaet M of eeld Sptalee., Qdrter and fM eenW M M Stara IIV 0, No. 7: mence SovineeaNny A" told aetner Ella a detente of 'Mco N ter Tnetrce North" on a ell. wow eMl eald East bet o mlarlcr of Mo.97 fear `Noce Wesfarly bllectelo Ie TM oft 90 aepeea a dIs`aroa of 60.00 feet To dM Pool of eeylnli of tM patty brain dill o OW... C tneroa canTlnuft 114,1 y along IM lder deapDed ce to a c1mrice of 1169.74 feet'. tnTra. gor,hort, 0e9ecNng to IM right right 90 aees 0 dotoace of 67600 Nor rMroe Easterly 0eloning to tYK rant 90 toWeee a Nonni of I30.00 her: `Mace Savdwrl, Oof iYp to The right W depeee A dletoroe of 21.00 fee`'. Thence Eosterty aafldctlne To Ine left 90 dWeee o de`anca of 760.59 fear iMnce No"b" deflectery to TM oN 90 dePeas a distant. of 21.00 fear. tMrtce Eaetrly defocrlrp to Nn Mahn 90 dopeee a Amoco of 130.00 fear, inenc M e SousTly denecilsp IP The right 90 de 06.00 fe greae a ail of 4et; tlwlca Eaerarly dedacfelp To me left 90 lei a deronce of IH.IS feet tneroe Soutierly derecling to TM right W degrees a distance of 270.00 Mt Ta TM point of Mgm11Ip. PARCEL 9 Tract A of REWTERED LAID SURLEY W. IS. M tad Cowy. LWneaora. PARCEL C Than part of Lot I, 9b 2. HELIAID'S FIRST ADDMM. eacparp to The recorded alp inertial CeepDed m Wool, COmnencYp ar dN wytfreet crlto` of SW Lot I: diorite welerly. Bang rM —M leN of Bald Lot I, a Reran 0 IMM fear T, 1M FN1rc ey DepnlYlp of tM lend N be dloo : To C ro Itterly, WOW eltn Unit, ettet M al eclC Lei 1. a datatee of 300.46 foer. 1Mnae eoewly, (e9ecXlp la ft f1gN1 90 " 00 Alliylee a ftnom. of 1010139 /M1 To tM MYavii Ylill iM w,wly "lortelen of Me taro' Irto el TrM A of RE019TEfaED LAID SORVEI' 1f0. 15: Nrnae eoolo erly, app aeld apTMrty eaNneta, a detaroe of 27.00 Mt to "o rorNNeef tOIMr M ead Tract 4 f' "orly, eoutflerfy era oeewly 0" The eeufnarly gM of add Lot I, to The porn 0 6ealdee4 • 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, the existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. Furthermore, the Council found there to be a hardship. CONCLUSION 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. RECOMMENDATION: The City Council hereby approves the variance with the following conditions: Any new home or accessory building may not be located closer than 5 feet from the outer perimeter property lines. No home or other structure may be placed over the gas distribution line or service lines. Any movement of these lines would require the moving expense to be paid by the owners of the park. is Adopted by the City Council this 28tb day of August, 2001. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor L)(C)a CITY OF HUTCHINSON PLANNING STAFF REPORT . To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dick Seheiffer, Dolf Moon, Don Nelson, Gary Plotz, Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora, Mark Schnobricb, Steve Madson, Holly Kreft, Christie Rock and Julie Wischnack, AICP Date: August 15, 2001 — Meeting Date August 21, 2001 Applicant: Jeff Munsell of Hutch Inc., applicant Brief Description The issue of setbacks from the exterior boundary arose in October of last year. A unit was being placed on one of the exterior lots. The City received complaints about the location of the unit. After staff reviewed the site and the regulations that pertain to the park (from the 1960's), it was determined the placement of the home did not meet the setback requirement of 30 feet, but was approximately 5 feet from the property line. Recently, the owners of Country Club Terrace submitted a survey of the entire property and the closest units on the exterior lot lines. Because the survey information indicates that all replacement units in the exterior boundary of the park would be problematic; staff has recommended a total park variance be considered for the • outer perimeter setback. Another option staff has considered is to change the ordinance for manufactured home parks. This is not possible, because there is a state statute that prohibits cities from adopting any regulations that are more restrictive than the current ordinance. • 7 at L - ,� -"� T .r I r — _. :.+ I ....... I a ' i p I � Variance Hutch Inc. - Country Club Terrace Planning Commission Review — August 21, 2001 Page 2 • GENERAL INFORMATION Existing Zoning: R -5, Mobile/Manufactured Home Park Property Location: 448 California St. NW, Lot 100 of Country Club Terrace Lot Size: 32.46 acres (Total Country Club Terrace area) Existing Land Use: Manufactured home park Adjacent Land Use And Zoning: R -2 (Medium Density) Residential to east, all other areas are R -5 Comprehensive Land Use Plan: Medium Density Residential Zoning History: There is no specific documentation regarding when the manufactured home park originated. In speaking with the owner, sometime in the 1960's is when the park first developed. In November of 1982, there was a request to initiate phase II of the park. There was a condition attached that required trees be placed on the westerly edge of the park. Since the project did not begin within 6 months of the approval, another park expansion request was considered in 1984. During this review, There was a requirement that 10% of the land be designated for park land. June 1992, a conditional use permit was granted for placement of a 1970 manufactured home. August 1992, a conditional use permit was requested by a manufactured home owner to place a "pre- 1976" unit on a lot. This permit was approved. July 1996, a conditional use permit was granted for a 1978 mobile home to be placed on lot 102. May 1998, a conditional use permit was issued to place a 14 x 18 foot garage on Lot 206, with the conditions that the garage be placed at the end of the vehicle drive access; the garage be placed 6 feet from other structures; and the garage is to be placed on a cement slab within one year. (The staff report does not mention the 50 foot required accessory structure setback requirement from the road.) Applicable Regulations: Section 8.08 — Setbacks in 8.08 District Section 6.04 — Variance Required • SPECLAL INFORMATION Transportation: Access from private interior streets. H&-) ';L- Variance Hutch Inc. - Country Club Terrace Planning Commission Review — August 21, 2001 Page 3 Parking: Ordinance states that 2 spaces per lot are needed. Physical Characteristics: Flat lot with line of Russian olive trees delineating the boundary. Other vegetation on north and west property lines. Analysis: The variance request is unusual in that it is not often determined that an entire park is not meeting a certain setback requirement. The average setbacks of the units (excluding tool sheds) are as follows: North — 9.8 feet South — 5.5 feet East — 8.35 feet West — 2.8 feet Staff believes that a 5 foot minimum setback for all new replacement manufactured home units is appropriate. Staff believes that the hardship for this variance is the park arrangement is unique. The lot arrangement of the original manufactured home park did not meeting the standards established in the 1960's. Manufactured homes have become longer over the years, since the park was established. The variance should be granted with the following conditions: • 1. Any new home or accessory building may not be located closer than 5 feet from the outer perimeter property lines. 2. No home or other structure may be placed over the gas distribution line or service lines. Any movement of these lines would require the moving expense to be paid by the owners of the park. Cc: Jeff Munsell, Excelsior Homes, 1355 Hwy 7 W, Hutchinson, MN 55350 William Block, Hutch Inc., owner • L-1 tc-)a Hutchinson City Center 0 111 Hassan Street SE Hulchire n, MN 55350-2522 320 - 587- 5151/Fax 320 - 234 -4240 MEMORANDUM DATE: August 23, 2001 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF A VARIANCE TO REDUCE THE REQUIRED FRONT AND SIDE YARD SETBACK AT PLAZA 15 AS REQUESTED BY THE CITY OF HUTCHINSON. Pursuant to Section 6.04 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY On April 18, 2001, the City of Hutchinson, property owner, submitted an application for a lot split. Following the approval of the lot- split, it was realized that the setbacks for the split lot no longer met the code. In July 2001, the City of Hutchinson submitted application for 2 variances. One would be for a zero lot line between buildings and the other would be for less than the required 20 feet for the side yard. FINDINGS OF FACT • 1. The required application was submitted and the appropriate fee was waived. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on August 9, 2001. 3. At the public hearing held no neighbors were present to object nor had staff received any written objections. RECOMMENDATION The Planning Commission, on August 21, 2001, voted to recommend approval of both of the variances as proposed by the City of Hutchinson. The variance will not impact the surrounding buildings or the parking. The City will continue to own both parcels. Respectfully submitted, William Amdt, Chairman Hutchinson Planning Commission • Pnnied o recycled papa - yCc-�3 RESOLUTION NO. 11776 RESOLUTION APPROVING A VARIANCE TO REDUCE THE REQUIRED FRONT AND SIDE YARD SETBACK AT PLAZA 15, AS REQUESTED BY THE CITY OF HUTCHINSON. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS City of Hutchinson, property owners, have made application to the City Council for two (2) Variances under Section 6.04, to have a zero lot line between buildings and less than the required 20 feet side yard setback with the following legal description: That part of Lot I, Block I, CEDAR ACRES SUBDIVISION, according to the plat thereof on file and of record In the Office of the Registrar of Titles, McLeod County, Mlnnesata, described as follows: • Beginning at the northwest corner of said Lot I, thence easterly, along the north line of said Lot I a distance of 222.71 feet: thence southerly, deflecting to the right 89 degrees IB minutes 43 seconds 200.01 feet to the south line of the North 200.00 feet of sold Lot I: thence westerly, along said south line of the North 200.00 feet of Lot I a distance of 222.57 feet to the well line of sold Lot I: thence northerly, along said west line of Lot 1 a distance of 200.02 feet to the Point of beginMng. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The City Council hereby approves both variances as proposed by the City of Hutchinson. The variances will not impact the surrounding buildings or the parking. The City will continue to own both parcels of land. Adopted by the City Council this 28 day of August, 2001. ATTEST: Gary D. Plotz • City Administrator Marlin D. Torgerson Mayor y �C- 3 CITY OF HUTCHINSON PLANNING STAFF REPORT • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Jean Ward, John Rodeberg, John Webster, Marc Schnobrich, Lenny Rutledge, Heather Bienlek, Christie Rock, Steve Madson, Barry Greive, Dick Schieffer, Dick Nagy and Julie Wischnack, AICP Date: August, 2001 — Meeting Date August 21, 2001 Applicant: City of Hutchinson Variance Brief Description This property was split 2 months ago. The split created a zero lot line between the buildings and less than the required 20 foot side yard requirements on the south line. Because the City owned both parcels and was creating the lot division for a grant agreement, staff did not pursue the variance from the southern and eastern setback requirements of 20 feet. Staff is now proposing a variance be issued for these two setbacks GENERAL INFORMATION Existing Zoning: C-4, Fringe Commercial . Property Location: 1005 Hwy 15 South Lot Size: I acre Existing Land Use: Commercial Adjacent Land Use And Zoning: Residential to the West and Commercial to the North, South and East Comprehensive Land Use Plan: Commercial Zoning History: Lot Split - 2001 Applicable Regulations: Section 6.04 — Variance Required =X01I 11121`T1i1- 95I1ul141Z Parking: Parking would continue as it exists. Staff Recommendation: Staff recommends approval of the variance as proposed by the City of Hutchinson. The variance would not impact the surrounding buildings or the • parking. Furthermore; the City will continue to own both parcels. y �c� Hutchinson Area Health Care to Hutchinson Community Hospital Bunrs Manor Nnrsinx Home • Dassef Medical Center 1095 Highway 15 South Hutdiicson. MN 55350 (320) 234-5000 August 21, 2001 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center 11 1 Hassan. Street SE Hutchinson, MN 5535( Dear Mayor Torgerson and City Council Members: The Board of Directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on August 21, 2001, received a report and recommendations for physical plant security upgrades. The following is an excerpt from the minutes of that meeting: " Security System. The board was presented by Ron McKinnon a security systems consultant, a bid summary with recommendations for a security systems upgrade for Hutchinson Community Hospital and Bums Manor Nursing Home (see attachments). The bid packs were assembled in • three parts: Security System Integrators, Electrical Contactors, and Door Hardware. McKinnon reviewed with the Board the plans for the Hospital as well as the Nursing Home, He further explained to the Board the variation among bidders and appraised the members of the areas when contractors did not meet bid specifications. Following discussion, motion was made by Fortun, seconded by Slanga, to recommend to the City Council that the Security Systems Integrator bids from Ban -Ko and Simplex be rejected for not complying with bid specifications and the bid from Videotronix be accepted, in the amount of $305,700; that the Electrical Contractor bid from Advanced be rejected for not complying with bid specifications and the next lowest, Willmar Electric, be accepted the amount of $70,357.00; that the Door Hardware bid in the amount of $40,582 be accepted from the low bidder, Oison Locksmithing. All were in favor. Motion carried." Thank you, in advance, for consideration of this request. Duane Hoversten will be able to address questions you may have regarding this item at your meeting on Tuesday. Sincerely, HU _ HINSON AREA HEALTH CARE � � r Philip G. Graves President • /cs L-) (e-) HUTCHINSON AREA HEALTH CARE INTEGRATED FACILITY PROTECTION SYSTEM • BID SUMMARY SECURITY SYSTEM INTEGRATORS BAN -KO failed to include lock power supplies ($20,000), 4 video monitors ($2,000), and they proposed a 16 channel video storage unit rather than the specified 32 channel unit ($10,000). Simplex failed to include a security console to store the CCTV equipment ($10,000). ' BAN -KO and Simplex hourly service rates are highest proposed. Experience; BAN -KO proposed specified Kalatel video equipment and Integral video storage, however, they have no installations, experience or technical training with this equipment. Simplex did not propose specified equipment called out in the bid specification, nor did they request pre - approval for non - specified equipment as required in the bid specification. Proposed BAN -KO and Simplex card access systems do not have web server capabilities as called out in the bid specification.. 5 As noted under Omitted Equipment, BAN -KO failed to include lock power supplies, 4 video monitors, and they specified a 16 channel video storage unit rather than a 32 channel unit. Simplex failed to include a security console to store the CCTV equipment. 6 As noted under Omitted Equipment, BAN -KO failed to include lock power supplies, 4 video monitors, and they specified a 16 channel video storage unit rather than a 32 channel unit. Simplex failed to include a security console to store the CCTV equipment. As stated under experience, BAN -KO does not carry Kalatel or Intragal as a standard product line. Access to new and replacement equipment could be an issue unless they become a dealer. yCe-) BAN -KO SIMPLEX VIDEOTRONIX Total Bid Price $246,399.00 $266,950.00 $290,700.00 Extended Price $29 $20 9 000.00 $15 r Omitted Equipment *$32 *$10 9 000.00 N/A Estimated Total Cost $307,967.00 $296 9 950.00 $305 2 Hourly Rates *$99.00 *$100.00 $65.00 3 Reputation/Experience Good/ *Poor Good/Good Good /Good Service Good Good Good Past Performance Good Good Good Size/Location of Supplier Good Good Good 4 Owner Needs/Requirements Good *Poor Good 5 Quantity of Merchandise *Incomplete *Incomplete Complete G Completeness of Bid *Incomplete *Incomplete Complete Delivery/Stock *Average Good Good RECOMMENDATION 2ND Choice 3RD Choice 1ST Choice BAN -KO failed to include lock power supplies ($20,000), 4 video monitors ($2,000), and they proposed a 16 channel video storage unit rather than the specified 32 channel unit ($10,000). Simplex failed to include a security console to store the CCTV equipment ($10,000). ' BAN -KO and Simplex hourly service rates are highest proposed. Experience; BAN -KO proposed specified Kalatel video equipment and Integral video storage, however, they have no installations, experience or technical training with this equipment. Simplex did not propose specified equipment called out in the bid specification, nor did they request pre - approval for non - specified equipment as required in the bid specification. Proposed BAN -KO and Simplex card access systems do not have web server capabilities as called out in the bid specification.. 5 As noted under Omitted Equipment, BAN -KO failed to include lock power supplies, 4 video monitors, and they specified a 16 channel video storage unit rather than a 32 channel unit. Simplex failed to include a security console to store the CCTV equipment. 6 As noted under Omitted Equipment, BAN -KO failed to include lock power supplies, 4 video monitors, and they specified a 16 channel video storage unit rather than a 32 channel unit. Simplex failed to include a security console to store the CCTV equipment. As stated under experience, BAN -KO does not carry Kalatel or Intragal as a standard product line. Access to new and replacement equipment could be an issue unless they become a dealer. yCe-) . HUTCHINSON AREA HEALTH CARE INTEGRATED FACILITY PROTECTION SYSTEM BID SUMMARY ELECTRICAL CONTRACTORS B Advanced references were good, however, this is a new company with short term experience. 9 Advanced has no prior work history with consultant or Hutchinson Area Health Care. 70 Bid specification required point -to -point cable termination. Upon review of their bid, Advanced stated their proposal did not include complete point -to -point cable installation. "As stated under Owners Needs/Requirements, Advanced did not include the cost for complete point -to -point cable installation as called out in the bid specification. `-j te) ADVANCED WILLMAR BRANDT Total Bid Price $46,599.00 $70,357.00 $106,000 (VTI) $110,000 (Simplex) $118,000 (Ban -Ko) Estimated Total Cost $46,599.00 $70 $106,000 (VTI) $110,000 (Simplex) $118,000 (Ban -Ko) e Reputation/Experience Good / *Average Good /Good Good /Good Service Good Good Good Past Performance *Unknown Good Good Size/Location of Supplier Good Good Good 10 OwnerNeeds/Requireme *Poor Good Good Quantity of Merchandise Complete Complete Complete 11 Completeness of Bid *Incomplete Complete Complete RECOMMENDATION 3RD Choice 1ST Choice 2ND Choice B Advanced references were good, however, this is a new company with short term experience. 9 Advanced has no prior work history with consultant or Hutchinson Area Health Care. 70 Bid specification required point -to -point cable termination. Upon review of their bid, Advanced stated their proposal did not include complete point -to -point cable installation. "As stated under Owners Needs/Requirements, Advanced did not include the cost for complete point -to -point cable installation as called out in the bid specification. `-j te) HUTCHINSON AREA HEALTH CARE INTEGRATED FACILITY PROTECTION SYSTEM BID SUMMARY 0 DOOR HARDWARE 12 Primary difference in bid was the use of electrified cylindrical door hardware by Olson Locksmithing verus electrified strikes and panic devices by Midwest Lock and Safe. Extensive research and comparison between door hardware products determined that the use of electrified cylindrical devices would be applicaple and most cost effective for this project. r- OLSON LOCKSMITHING MIDWEST LOCK & SAFE Total Bid Price $40,582.00 $66,550.00 Estimated Total Cost $40 $66,550.00 Reputation/Experience Good /Good Good /Good Service Good Good Past Performance Good Good Owner Requirements Good Good 12 Owner Product Experience *Unknown Good Size/Location of Supplier Good Good Quantity of Merchandise Complete Complete Completeness of Bid Complete Complete Delivery/Stocking Requirements Good Good RECOMMENDATION 1ST Choice 2ND Choice 12 Primary difference in bid was the use of electrified cylindrical door hardware by Olson Locksmithing verus electrified strikes and panic devices by Midwest Lock and Safe. Extensive research and comparison between door hardware products determined that the use of electrified cylindrical devices would be applicaple and most cost effective for this project. r- Memoran cit l 7 11" P =;u � 7 To: Mayor and City Council Water,fWastewater Department 1300 Adams Street South From: Randy Devries, Utility Director Hutchinson, MN 55350 Dote: 08/22/01 Phone: 320 - 234 -4233 Fax 320-234-7485 Re: Polymer Feed System Bid The City of Hutchinson received bids on Wednesday August 22, 2001 for the purchase of a polymer feed system, for the Wastewater Treatment Facility. This unit replaces the feed system that is thirteen years old, and needs constant repair. The supplier included the 5% cashier's check for the bid as security and proof of insurance. There was one supplier, because we specked only one brand of feed system, and they are the local representative. The price of the bid was $60, 400 with installation and training. The Wastewater Staff has reviewed this equipment at other locations, and are very satisfied with them. $60,000 was budgeted in the Wastewater fund for 2001, and I recommend approval. • y(0 Small Cities Develop mentPro gram Application Revl. 16/Il101 • L Local Government Resolution FP -12 Applicant Name: City of Hutchinson RESOLUTION OF APPLICANT. Applica mast adopt and submit the i following resolut ion. Thu es resolution must be ado ied prior to subn te e. tssion of the for packag TT Huc3nonf g spons BE RESOLVED that act as the legal for contai ned in the Business and (Appllram) Community Development Application to be submitted on Sept. 28 2001 and that the Mayor Cit Administrator (n•v� Wo ,h, rrn') (rid, o Firzr AYrhontrd OJf1CWJ and Y are hereby authorized to apply to the Department of Trade and Economic Development (Till, of Slrnn A.rb d O o' r7 r (['' for funding of this project on half of hhFAI' (n °g�e ) City of BE TT FURTHER RESOLVED that H„ f r 1 i n G n„ has the legal authority to apply for financial assistance, rapphmnp and the institutional, managerial, and financial capability to ensure adequate construction, operas ion, maintenance and replacement of the proposed project for its design life. fih git of BE TT FURTHER RESOLVED that u c in on has not violated any Federal, State, or local laws ( A phcwr) pertaining to fraud, bribery, graft, lack�acks, collusion, conflict of interest or other unlawful or corrupt practice. the City of BE IT FURTHER RESOLVED that upon approval of its application by the state, Hutchinson may enter into City of Hutchinson o (Apphl.a U certifies that it will comply with all applicable laws and regulations as stated in all contract agreemmms and described in the Compliances Section of the Business and Community Development Application. NOW,THEREFORE BE IT RESOLVED dim the Mayor and the City Administratorare hereby au &rized to execute agreements, and amendments thereto, as are necessary to ( me oJ Serond Aurharizrd Ugnaq implement the projects) on behalf of the applicant 1 CERTIFY THAT the above resolution was adopted by the City Council (Govemrng Bo of tpp(icanr.) of the City of Hutchinson _ on August 28, 2001 (Apph,am) (Dine) SIGNED: (Firzr Aurhoriz afryriap fIND •• (S,rond Awho,iud a imp City Administrator rte C JtQ17LYd7193 (Sis.mm) 5 (G) V V iL August 16, 2001 City of Hutchinson Engineering/Public Works Maintenance Operations 1400 Adams St SE Hutchinson, MN 55350 Phone(320)234-4287 Fax(320)234 -6971 To: Mayor & City Council From: John Olson, Asst. Public Works Dir. CC: Ken Merrill, Finance Director Subject: Replacement of Dump Truck This request is for a replacement for a 1978 Mack tandem -axle dump truck (STRT- 053 -HTK). • Based on the analysis and budget restrictions of $50,000, I recommend purchasing a 1997 Mack RD690S chassis, with new dump box for $49,203.00 from Mankato Mack. We reviewed three options. We looked at a used dump truck, a used chassis with a new dump box, and a new dump truck. 1) The used dump truck we were able to find locally was priced at about $32,500, and we expected to put in approximately $5,500 into repairs for the truck, resulting in a cost of about $36,000 for the truck. Assuming we would be able to use this truck for 10 years, our annual ownership cost would have been $3,600. 2) We also looked at an option involving a used chassis and new dump box. This option would cost about $49,200. Considering the condition of the vehicle, we would anticipate no additional repairs necessary to place the vehicle in service. Again, based on the condition of the truck, we are assuming being able to use this truck for 15 years, which places our annual ownership cost at about $3,280. 3) We considered purchasing a new tandem -axle dump truck. This option would be approximately $68,600. We would expect to use a new tandem -axle dump truck for about 20 years, which places annual ownership cost at about $3,430. With minor operational changes, we are able to trade in three trucks on this one truck, leaving one general purpose single -axle dump truck and the replacement tandem axle dump truck. Increased • utilization of contracted hauling has allowed Public Works departments to shift use from four trucks to two trucks without significantly affecting productivity. 0 • L] MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Steve Madson, Director of Police /Emergency Management Service DATE: August 22, 2001 RE: Fire and Public Works Radio Communications Systems Sometime ago, I outlined the need to upgrade the radio communications systems for the fire and public works departments. We have devoted an extensive amount of time and effort in our attempt to identify systems which meet the goals of being usable, obtainable, affordable and provide the measure of safety which these systems demand while also providing the interoperability necessary for emergency management purposes. After nearly a year long endeavor, we believe we have put together a system which will meet the aforementioned goals. I will not attempt to list all of the issues that are confronting the employees using the current systems. I will enumerate the major issues; however, I will be present at the August 28 Council meeting at which time I will deliver a formal presentation regarding the problems and proposed solutions to these issues. The Hutchinson Fire Department has operated on a simplex radio system since the first installation of mobile radio communications in its' vehicles. Since that time, handheld radios have been added to enhance fire- ground tactical capabilities. This system was adequate at the time because there was little radio frequency interference and little usage of the existing radio frequency. This now, of course, has drastically changed. With the proliferation of wireless communications, more powerful base stations and greater demand for radio frequencies, we can no longer rely upon the simplex radio system to provide safe, reliable radio communications. Therefore, we are proposing to update the current system to a repeater system which will allow our fire service personnel to talk hand held to hand held anywhere within the fire protection district. The estimated cost is X80. * A0 0 . The Hutchinson Public Works area; comprised of engineering, parks, planning, building, water, wastewater, composting, recreation, streets, forestry and zoning, have been utilizing a simplex radio system since implementation of mobile radio communications. The current system is inadequate for the same reason as the fire department plus there are too many users on the single frequency. Since the availability of VHF frequencies is next to nothing, we are proposing to move public works from the VHF band to UHF band where there are available frequencies. Additionally, we are proposing that the City of Hutchinson enter into a partnership agreement with Alpha Wireless Communications for the purpose of sharing $c b) • Mayor and Council August 22, 2001 Page 2 a UHF infrastructure which is currently operating on the north water tower. Alpha Wireless has been operating a UHF business band radio system for many years in the Hutchinson area. They have invested a significant amount of money on this infrastructure and are willing to partner with the city. In return for the partnership, the city would allow Alpha Wireless to remain on the north water tower. Alpha Wireless would contribute $26,100 in infrastructure (base station repeater and antenna system) and the city would contribute $9,180 (base station repeater and interops bridge). This arrangement will accommodate radio frequencies for all users, which will allow for individual work groups among all of the public works components. Additionally, we will also be able to bring Hutchinson Utilities into this system which will afford for improved communications during emergency conditions. As previously stated, I will be present at the August 28 Council meeting to deliver a power - point presentation which I hope will help to understand these rather complex issues. It will be necessary to accomplish the following tasks on the 28"': • Approve or reject the purchase and installation of the fire department radio system. • Approve or reject a contract with Alpha Wireless for system integration for the fire • department system. • Approve or reject the purchase and installation of the public;works radio system. • Approve or reject the Site Partnerlfechnology Partnership Agreement with Alpha Wireless. If you have any questions, feel free to contact me at any time /Ikg 2001 -01 -0008 • $(b) • SYSTEM INTEGRATOR AGREEMENT This Agreement is made this day of , 2001, between City of Hutchinson, hereinafter referred to as "Client ", and Alpha Wireless Communications Co., 1115 Cross ST, North Mankato, MN, hereinafter referred to as "Integrator." WHEREAS, Client wishes to retain Integrator to assist in the improvement of its Fire Communications and related Law Enforcement systems located at the South Park Water Tower. NOW THEREFORE, in consideration of the mutual promises herein contained, it is agreed between the parties hereto as follows: 1. DURATION OF AGREEMENT: This agreement will continue in effect until acceptance by client of the final phase of the specific project objectives, as set forth in Exhibit A unless terminated earlier under paragraph 2 below. 2. EARLY TERMINATION: This agreement shall terminate automatically on the occurrence of any of the following events: a. Bankruptcy or insolvency of either party • b. Sale of business of either party c. Failure of client to pay Integrator within thirty (30) days from the date payment is due, all or any part of compensation as set forth in Exhibit A. d. Upon 30 day written notice by either party. (Services performed prior to contract termination will be billed at standard hourly rate of $150 /hour). 3. DUTIES OF INTEGRATOR: Integrator agrees to provide services per attached Exhibit A. Integrator will determine the method, details and means of performing the specified services. 4. STAFF /ASSOCIATES: Integrator, at its own expense, may employ such assistants deemed necessary to perform the services specified. Integrator assumes full and sole responsibility for the payment of all compensation and expenses of any assistants and for all state and federal income tax, unemployment insurance, social security, disability insurance and other applicable withholdings. 5. EXPENSES: Integrator shall be responsible for its own cost of doing business and for all cost and incidentals required to perform the services for client. 6. INDEPENDENT CONTRACTOR: It is understood by both parties that Integrator is an independent contractor and not an employee, agent, joint venture, or partner of client. Integrator will carry all necessary worker's compensation insurance for • employees and agents and agrees to hold client harmless and indemnify client for any and $ t V:!,) all claims arising out of any injury, disability, or death of any of Integrators employees or • agents. 7. COOPERATION: Client agrees to comply with all reasonable requests of Integrator necessary to the performance of Integrator's duties under this agreement. 8. ASSIGNMENT: Neither this agreement nor any duties or obligations under this agreement may be assigned by client without the prior written consent of Integrator. Likewise, neither this agreement nor any duties or obligations under this agreement nor any duties or obligations under this agreement may be assigned by Integrator without the prior written consent of client. 9. ENTIRE AGREEMENT: This agreement supersedes any and all agreement, either oral or written between the parties hereto with respect to the rendering of services by Integrator for client, and contains all covenants and agreements between the parties with respect to the rendering of such services. Each party to the Agreement acknowledges that no representations, inducements, promise or agreements, orally or otherwise, have been made by either party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding. Any modifications of this Agreement will be effective only if it is in writing and signed by both parties. • IN WITNESS WHEREOF, the parties have executed this agreement the day and first above written. City of Hutchinson By_ Title Alph ireless munications Co. Title- 0 $ C b) • EXHIBIT A SYSTEM INTEGRATION SERVICES Scone of services Alpha Wireless will assist the City in the effective design, procurement, installation and optimization of a new Fire Repeater, the combining of existing law enforcement transmitters and the improvement of RF isolation at the South Park Water Tower. Specific Services • Review and analysis of existing communications systems and alternative sites • Perform site compatibility studies for proposed sites • Present options and recommendations for alternative sites • Assist in site selection • Assist in frequency selection • Conduct coverage test to determine acceptable coverage • Prepare FCC license and submittal to frequency coordination • Frequency coordination fees to modify existing license • • Monitor frequency for selection of CTCS tone • Design system using existing antennae • Prepare equipment list of required radio equipment • Receive equipment at our facility • "Stage" equipment prior to field installation, test and acceptance • Programming of duplexer to final frequency choice • Programming of multicoupler • Programming of receiver for Statewide Mutual Aid • Reconfigure antenna cabling to allow state fire to utilize same antenna as MINSEF/PT to Pt transmitter and PD Simplex • System installation and optimization. • Reprogramming of console at Hutchinson PD to accept and control system changes • Coordinate work required by subcontractor such as Telephone company or electrician • Provide operator training, proof of performance testing, minor adjustments as needed. • Any and all additional services required to make system operational and acceptable to customer expectations Amount of Reimbursement for services • Upon completion Client shall pay Alpha five thousand dollars ( $5000.00) gLb� • Specific equipment, parts, or items provided Cabling, connectors, and wiring to connect communications equipment Power cables and line transformers Power grounding Any miscellaneous items necessary for a operating system Additional Parts/ Services not part of this contract Console Programming of McLeod County Console in Glencoe ..............$800.00 Programming of subscriber units .................... ............................... 20.00 each Furnish battery box and battery for standby power ..... .........................100.00 11 0 $ ( h) • SITE PARTNERITECHNOLOGY PARTNER AGREEMENT This Agreement is made this _day of 2001, by and between Site Partner City of Hutchinson, MN (" Hutch "), a Minnesota City, and Technology Partner Alpha Wireless Communications Co ( "AWCC "), a Minnesota Corporation d.b.a. Mankato Mobile Radio, in Mankato, Minnesota. WHEREAS, Hutch has a site, specifically a water tower located at the junction of School and Golf Course Rd in the city of Hutchinson, MN. and WHEREAS, AWCC has technological expertise in designing, building, and operating UHF LTR Trunking systems, and has constructed a YG Trunked Industrial system under call sign WPPG768 at the above referenced site, and WHEREAS, Hutch is interested in operating a communication system for its public works and utilities departments which utilizes UHF LTR trunking technology, NOW, THEREFORE, Hutch and Alpha agree to work together to further the interest of respective parties as follows: AWCC has installed and agrees to continue operating an UHF LTR Trunking system and has constructed an equipment enclosure within the base of the water tower. The system installed is valued at nineteen thousand five hundred dollars ($19,500.00) and consists of the following: (1) UHF dual feed antenna (2) 7/8" transmission feed lines with connectors and in line lightning arrestors (1) Grounding hardware • (1) Transmitter Combiner and cabling (1) Receiver multicoupler with cabling (2) Equipment Racks (1) 8'x10' secured equipment enclosure (2) Telephone line and equipment AWCC will continue to repair and keep all equipment in proper working condition as long as this agreement is in effect. AWCC shall be responsible for insuring all equipment against loss by theft, lightning, storm damage, or any other incident that could render the equipment unusable. AWCC will construct one channel of UHF LTR Trunking on a frequency obtained by Hutch and for Hutch's use and provide all repairs necessary for proper operation. The cost basis of this equipment will be sixty six hundred dollars ($6600.00) Hutch will provide tower space and electrical needs in exchange for the use of AWCC's antenna system and AWCC's providing one channel of UHF LTR Trunking as long as this agreement is in force. Should Hutch decide to terminate this agreement, AWCC agrees to sell the UHF antenna system as listed above for nineteen thousand five hundred dollars ($19,500.00) less 10% per year depreciation for each year this agreement is in force but not less than 50% of the original cost. AWCC agrees to sell the one channel of UHF LTR Trunking for sixty six hundred dollars ($6600.00) or a price as agreed upon by both parties. Hutch will construct one channel of UHF LTR Trunking on a frequency obtained by Hutch and for Hutch's use at a cost of sixty six hundred dollars ($6600.00) and reimburse AWCC for service and repair of equipment at a rate of thirty-five dollars ($35.00) per month. Hutch will be responsible for insuring all equipment against loss by theft, lightning, storm damage, or any other incident that renders the equipment unusable. • V b) • AWCC will assist Hutch in obtaining two (2) UHF repeater pairs within the FCC YW service code suitable for operation as UHF LTR Trunking channels. Any FCC and frequency coordination fees shall be responsibility of Hutch. Should Hutch usage require additional channels, AWCC agrees to provide additional equipment at the same price as outlined in this agreement. AWCC will construct an " interops" channel, which connects the UHF LTR Trunking system and Hutch's existing VHF frequency at a cost to Hutch of twenty one hundred dollars ($2100.00). This option will consist of a control station interfaced to the communications console and an UHF LTR/ VHF transceiver system located at the existing VHF system tower and utilizing Hutch's existing VHF antenna system. Hutch will be responsible for all repairs and failures to the equipment such as loss by theft, lightning, storm damage, or any other incident that could render the equipment unusable. AWCC will "manage" the UHF LTR system. "Manage" shall include system diagnostics, system programming, system optimization, interference isolation, activations, deactivations, and system usage reports. IN WITNESS WHEROF, the parties have caused this Agreement to be duly executed as of the Date first above written. CITY OF HUTCHINSON • ALPHA WIRELESS COMMUNICATIONS CO. Paul HOefs • g (b) Initial Alpha Wireless Investment Antenna System. Building Combiners, Couplers, Racks Misc hardware 19500 Repeater m/ UHF Controller for City use 0600 TOTAL Ongoing Alpha yNondhk/ Service on Antenna System 150 Service onRepeater 35 Total ^` Initial Hutchinson Investment Repeater w/ UHF Controller for City use 6600 |nieropnChanne| 2100 FCC License Coord 480 Total .'-9180 Ongoing Hutch Monthly Service nnRepeater 35 Total ��� CITY OF HUTCHINSON MEMO Finance Department August 23, 2001 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 2001 GO Improvement Bond Sale On Tuesday August 28, 2001, bids will be opened for the sale of $2,205,000 GO Improvement Bonds. Steve Apfelbacher and Jim Prosser will be presenting the results of that opening. • Moody's, this past Thursday, reaffirmed the City's A3 Bond rating for this issue. A copy of their faxed report is attached. Assuming all is in order, the council will be asked to approve the sale by adopting the resolution (part of which is included in the packet) awarding the sale of the bonds. • glcl • Councilmember introduced the following resolution and moved its adoption, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 11779 RESOLUTION RELATING TO $2,205,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2001; AUTHORIZING THE ISSUANCE, AWARDING THE SALE, FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City), as follows: Section 1. Recitals 1.01. Authorization This Council has heretofore ordered various local improvement projects designated as School Road South, Block 13 Alley, Block 26 Alley, Shady Ridge Circle, Griffen Avenue, Century Avenue, Roberts Park Storm Sewer, Century Avenue SE Trail, Century Avenue SW Sidewalk, TH 15 South Trail, Grove Street, Thomas Avenue, Sherwood Street SE, Water Street NW, Post Office Utility Relocate, South Grade Road Trunk SS & WM, Rolling Meadows P, School Road NW and Street Lights (the Improvements), to be constructed within the City under and pursuant to Minnesota Statutes, Chapter 429. The present estimated total cost of the Improvements is as follows: Project Costs $2,151,664 Discount 22,050 Contingency 786 Cost of Issuance 30.500 TOTAL $2.205.000 This Council has previously determined to issue and sell $2,205,000 principal amount of General Obligation Improvement Bonds, Series 2001, of the City (the Bonds) to defray a portion of the expense incurred and estimated to be incurred by the City in making the Improvements, including every item of cost of the kinds authorized in Minnesota Statutes, Section 475.65, and $22,050 representing interest as provided in Minnesota Statutes, Section 475.56. The remaining costs of the Improvements will be paid from City funds and from interest earnings on proceeds of the Bonds. 1.02. Sale of Bonds The City has retained Ehlers & Associates, Inc., an independent financial advisor, to assist the City in connection with the sale of the Bonds. The Bonds are being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), without meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision 1. Pursuant to the Terms and Conditions of Sale for the Bonds, sealed bids for the purchase of the Bonds were received at or before the time specified for receipt of bids. (C) • The bids have been opened and publicly read and considered, and the purchase price, interest rates and net interest cost under the terms of each bid have been determined. The most favorable proposal received is that of , of , (the Purchaser), to purchase the Bonds at a price of $ , the Bonds to bear interest at the rates set forth in Section 3.01. The proposal is hereby accepted, and the Mayor and the City Administrator are hereby authorized and directed to execute a contract on the part of the City for the sale of the Bonds with the Purchaser. The good faith checks of the unsuccessful bidders shall be returned forthwith. 1.03. Issuance of Bonds All acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed prior to the issuance of the Bonds have been done, do exist, have happened, and have been performed, wherefore it is now necessary for this Council to establish the form and terms of the Bonds, to provide for the security thereof, and to issue the Bonds forthwith. 1.04. Maturities This Council finds and determines that the maturities of the Bonds, as set forth in Section 3.01 hereof, are warranted by the anticipated collection of the assessments and ad valorem taxes to he levied for the cost of the Improvements. 1.05. Consolidation of Improvements Pursuant to Minnesota Statutes, Section 435.56, the Improvements are hereby consolidated and joined as one project. Section 2. Form of Bonds The Bonds shall be prepared in substantially the • following form: I * 2 9(c) • made in connection with a change in circumstances that arises from a change in law or regulation or a change in the identity, nature or status of the City or the type of operations conducted by the City, or (b) is required by, or better complies with, the provisions of paragraph (b)(5) of the Rule; (ii) this Section 8 as so amended or supplemented would have complied with the requirements of paragraph (b)(5) of the Rule at the time of the primary offering of the Bonds, giving effect to any change in circumstances applicable under clause (i)(a) and assuming that the Rule as in effect and interpreted at the time of the amendment or supplement was in effect at the time of the primary offering; and (iii) such amendment or supplement does not materially impair the interests of the Bondowners under the Rule. If the Disclosure Information is so amended, the City agrees to provide, contemporaneously with the effectiveness of such amendment, an explanation of the reasons for the amendment and the effect, if any, of the change in the type of financial information or operating data being provided hereunder. (3) This Section 7 is entered into to comply with the continuing disclosure provisions of the Rule and should be construed so as to satisfy the requirements of paragraph (b)(5) of the Rule. Section 8. Authorization of Payment of Certain Costs of Issuance of the Bonds The City authorizes the Purchaser to forward the amount of Bond proceeds allocable to the payment of issuance expenses to Resource Bank & Trust Company, Minneapolis, Minnesota, on the closing date for further distribution as directed by the City's financial advisor, Ehlers & • Associates, Inc. Mayor Attest: City Administrator • 20 g (c� 08/2312001 15:04 ET REF: N0004005.0000 FCOMY5 I9:.RP[,144z4U raga a ai c ATTN: Kenneth B. Merrill City of Hutchinson • MOODY'S ASSIGNS A3 RATING TO HUTCHINSON (MN'S) SERIES 2001 $36 MILLION DEBT AFFECTED Hutchinson (City of) MN Municipality Minnesota Moody's Rating Issue Rating General Obligation Improvement Bonds, Series 2001 A3 Sale Amount $2,205,000 Expected Sale Date 08/28/01 Rating Description General Obligaition Unlimited Tax NEW YORK, August 23, 2001 -- Moody's Investors Service has assigned an A3 rating, with a stable outlook, to Hutchinson, Minnesota's $2,205,000 General Obligation Improvement Bonds, Series 2001. In addition, Moody's affirms the A3 rating on the city's outstanding $33.96 million in general obligation bonds. Proceeds from the bonds, all secured by the city's general obligation unlimited tax pledge, will be used to finance the improvement of various street projects. The A3 rating reflects the city's continuous tax base growth - despite cutbacks at a major local employer, satisfactory financial position - including maintenance of favorable reserves, and an above average, but 0 a nageable debt burden receiving significant support from non -levy sources. MOODY'S EXPECTS CONTINUED TAX BASE GROWTH AS ANNEXED LAND DEVELOPS; RECENT CUTBACK BY LARGEST EMPLOYER NOT EXPECTED TO HAMPER OVERALL GROWTH Moody's expects continued tax base growth related to ongoing development of land annexed over the past several years, as well as continued economic stability due to its capacity as a small, regional economic hub. Steady and significant growth in the city's $640 million tax base, averaging 10% growth annually over the last four years, reflects residential and commercial development as well as property appreciation. Additional commercial development is expected south of a Super Wal -Mart store on newly annexed land. The city is also experiencing housing growth which includes assisted living units as well as single and multifamily housing. The city's local economy includes two relatively large employers, Hutchinson Technology, Inc. (HTI) and 3M, which comprise almost 9% of the city's valuation. Approximately 600 employees were recently released from HTI and the impact remains unclear. Moody's will continue to monitor the effects on employment and enterprise revenues. However, city officials anticipate minimal impact as an extremely tight labor market is expected to absorb most of the employees who choose to stay in the community. Wealth indices for the city are moderately below state averages. SATISFACTORY FINANCIAL POSITION Moody's expects the city to maintain a satisfactory financial position. The fiscal 2000 General Fund balance exceeded $2.1 million, or 32.6% of General nd revenues; fiscal 1999 also recorded an operating surplus of $197,000. ngoing transfers from the self- supporting enterprise funds continue to provide support, approximately $807,000 in fiscal 2000, to the city's general fund operations. Officials project a slight operating surplus for fiscal 2001. ,�tc� 08/23/2001 15:04 ti ktr: mwwwo.uwu runuuun :v:acu941racyu rayu c up c I ABOVE AVERAGE DEBT BURDEN HAS SIGNIFICANT SUPPORT FROM SPECIAL ASSESSMENTS • irect and Overall Debt burden, at 4.9% and 7 %, respectively, are above average given the infrastructure needs associated with a growing local economy. However, Moody's believes debt levels remain manageable given that in recent years tax base growth has outpaced additions to debt, and debt burden has actually declined from 9.1% in 1997. Additionally, the use of non - property tax revenues such as water and sewer revenues, hospital revenues, and special assessments for almost 83% of all general obligation debt mitigates the impact upon the city -wide tax base. Moody's expects the city -owned 66 -bed hospital to continue supporting hospital general obligation debt due to demonstrated market demand and the hospital's alliance with Allina Health System, a major multi- hospital system located in the Twin Cities. While debt service claims, nearly a third of the operating budget, this is partially due to rapid amortization, which pays 76% of the principal within ten years. It is expected that the city will issue approximately $7 million in general obligation debt for a hospital expansion in the next few years. This, however, is subject to voter approval. Additionally, an expansion and improvement to the utility's pipeline and water plant may require approximately $14 million in borrowing of a $17 million project. Both projects would receive support from enterprises that have historically been self- supporting, potentially mitigating the impact on the general levy. KEY STATISTICS: 2001 estimated population: 13,080 2001 full valuation: $ 640,446 million *001 estimated full value per capita: $48,964 5 /01 unemployment (McLeod County): 3.4% Direct Debt Burden: 4.9% Debt burden: 7.0% Payout of principal (10 years): 76% FY00 General Fund balance: $2.125 million (32.6% of General Fund revenues) ANALYSTS: Yasmine Mandavi, Analyst, Public Finance Group, Moody's Investors Service Jonathan North, Backup Analyst, Public Finance Group, Moody's Investors Service Nicole Johnson, Senior Credit Officer, Public Finance Group, Moody's Investors Service CONTACTS: Journalista: (212) Research Clients: • 553 -0376 (212) 553 -1625 CCU • Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 320.587- 515VFm 320 - 2344240 TO: Mayor & City Council FROM: Gary Plotz, City Administrator SUBJECT: Follow -up on Smoking Ordinance Restrictions DATE: August 24, 2001 The City Attorney, Marc Sebora, was directed earlier this year (spring) to prepare an ordinance on smoking restrictions in restaurants (excluding clubs). The Council decided to delay consideration of any ordinance until more research was completed. • The City conducted a survey among restaurant owners resulting in a wide -range of varying opinions. Additionally, there was legal research done on whether or not an ordinance can be placed on the ballot either as an advisory vote or for outright ordinance adoption/rejection. Based on research, neither of these options are legal. The Council must first approve or disapprove an ordinance, then the public can initiate a community-wide vote. Please review the attached research. In the event the community wants to vote on adopted ordinances, they certainly can do this. A petition consisting of 20% of the number that voted in the last mayoral election is needed. This is the only legal way under state law and city charter to vote on this question. Regarding the upcoming November election, the petition must have verified signatures and be forwarded from the city to the County Auditor by September 18 (49 days before the election). • primed on recycled paper - 1:9 (J) • • • 10. Establishment of a merit system. Minn. Star. 44.02. l 1. Amendment to merit system. Minn. Stat. 44.03. 12 Approval of use of excess revenue obtained from a municipal liquor store. M Stat. 426 -19, subrl. 2. 13. Approval of some special laws when required- Minn. Stat. 645,021, subd- 2. Method C A special election under this method is similar to method B in that Minn. Stat. 205.10 subd. 1 does not apply because the voters only have the authority to Pass judgment on the types of questions within a specific tirrie period after a city council action. The time period Will vary depending on the issue and is established by the statutes which govern the particular situation. For a special election to be called under this his Mel the voters m nt have a petition signed by rind aft er of voters wi numbihtu the allotted time Pe passage and publication of the city council; action 0 ' number of signatures that are necessary different questions. The city council bas no authorih to call a spec ial election without a sufficient petition on f this method- The majority which is necessary for the question to pass will be set out in the par state p which govern the question. 2. Approval of purchase of real property by contract for deed or personal property by conditional sales contract when the price exceeds 0.24177 percen Soothe market value of the city. Minn. Suit. 412.221, 3. Certificates of indebtedness for the purchase of equipment. Minn. Stat. 412.301. 4, Fundinglrefunding bonds. Minn. Stat. 47558, subd. 2- 5. Increase in tax le Stat _ y 69 nni ubeve development authority. Minn_ 6. Increase in tax levy for port authority. Minn. Scat. 469- 053,subd. 5. 7, Continuation of municipal liquor store. Minn. Star 340A.60 Advisory Elections The Minnesota Supreme Court ruled in Muehring v. School District No. 31 of Stearns County, 224 Minn. 432 28 N w.2d 655 (1948), that if there is "no statutory authorization for submission of a question to the voters for their decision, such a su bmission t by 2psu w autho clothed with power with respect the q e a delegated ^ constitutes is un at l tomey g re has ruled chat it would power. Also the atorney be an invalid expenditure for a city o hold an advisory Costs to the muWci election regardless ere o be par d the by donations- A•G. pality even if they C 180J' See also A.G. op. 185 -B -2, August 22. 1961, LM29' Op. 64 -0, September 27, 1972, LM C 180' op. D-15, February 15. 1954, LM of A.G. Op. A.G. . op. January 19. 1956, L.MC 180j. For both of these reasons advisory elections may no t be held unless they are specifically, authorized by statute. 'nn. S2. b 12 3 is the only statute which au orues an advisory election Under that provision, if the city council has sole, authority to decide the question, they tray submit to the voters the question O f whether the city should join a special district or similar independent govemtrierital body having taxing Powers within the city. The results of the election are advisory only and have no binding eff ect upon the cotroctl's decision Minn. Stat. 412.221, subd33. Arry other advisory elections held by the city 6 a An example of a situation which may require a special election under this methods t When ci t he ount 1 passes an ordinance which Chang municipal general election under Minn. Stab. 205.0 After passage and publication of the ordinance the votew have six months to generate a petition signed by eligible voters equal in number to 10 percent of the votes cast in the last municipal general election. If a sufficient petition is filed with the clerk within the required six months, then the Ordinance w of the become effective until it is approved by maj voters voting on the question The special election must be held within 60 days after submission of the petition and if the petition is filed the city council may reconsider u action. Minn. Star. 205 -07, subd. 3, ether questions that may be submitted to the voters at a special election under this method include the f 1. Consolidation with another city- 81 1L9'd Election Requirements Minn. Scat. 414.041. Generally, special elections an coo du t i same manner as the municipal g ene r al election officials for special elections will be the same as those for the last municipal genera] election. Minn Stab. 205.10,subd. 1. b1:S1 1002 –T2 — one 53I l I J NW �� g (d) ORDINANCE NO. 01 -299 AN ORDINANCE OF THE CITY OF HUTCHINSON AMENDING CHAPTER 6, ENTITLED "OTHER BUSINESS REGULATION AND LICENSING" BY ADDING SECTION 6.50, "PROHIBITING SMOKING IN RESTAURANTS AND LIQUOR ESTABLISHMENTS" Section 1. Hutchinson City Code Chapter 6, entitled "Other Business Regulation and Licensing ", Section 6.50 entitled "Prohibiting Smoking in Restaurants and Liquor Establishments" is hereby adopted to read in its entirety as follows: SECTION 6.50. SMOKING IN RESTAURANTS AND LIQUOR ESTABLISHMENTS - PROHIBITED: Subd. 1. Findings of Fact and Purpose: The City Council finds that the presence of secondhand tobacco smoke in restaurants and liquor establishments is a serious health risk for persons exposed to secondhand smoke and that it effectively deprives many nonsmokers of their use and enjoyment to said premises. Specifically, the City Council notes that numerous studies have found that tobacco smoke is a major contributor to indoor air pollution and is a Class A carcinogen responsible for the deaths of thousands of nonsmoking Americans each • year; and that breathing secondhand smoke is a cause of disease, including lung cancer and bronchitis in nonsmokers; and that at special risk are children, elderly people, and those individuals with cardiovascular disease; and that current methods of separating designated smoking areas and nonsmoking areas in restaurants do not adequately protect nonsmokers. The City Council further finds that smoking contributes to litter, increases the danger of fire in both indoor and outdoor spaces, and constitutes a potential future source of liability to those restaurants and liquor establishments allowing smoking and is a danger to those who work in such environments. Accordingly, the City Council finds and declares that the purposes of this Section are to protect the public health and welfare by prohibiting smoking in restaurants and liquor establishments and to insure the ability of nonsmokers to breath smoke - free air and to recognize that the need to breath smoke -free air shall have a priority over the desire to smoke. Subd. 2. Definitions: (a) "Restaurant" means any eating establishment, including without limitation, any bakery, coffee shop, cafeteria, cafe, sandwich shop, delicatessen, or any other establishment serving food to members of the public, except that the term "restaurant" shall not include a "club" as defined in Section 5.01 of the Hutchinson Is City Code. g tai (b) "Liquor Establishment" means any establishment that has a non -sale 3.2 percent liquor license issued pursuant to Minnesota Statute §340A.403 or an on- sale intoxicating liquor license issued pursuant to Minnesota Statute §340A.404 except that "Liquor Establishment" shall not include a "club" as defined in Section 5.01 of the Hutchinson City Code. (c) "Smoking" means the inhaling, exhaling or combustion of any cigar, cigarette, pipe, tobacco product , weed, plant or any other similar article. (d) "Tobacco Products" means any substance containing tobacco leaf, including but not limited to cigarettes, cigars, and pipe tobacco. Subd. 3. Smoking in Restaurants and Liquor Establishments is hereby prohibited in all restaurants and liquor establishments in the City of Hutchinson. Subd. 4. Signs Required. Wherever this Section prohibits smoking, conspicuous signs shall be posted so stating, containing all capital letters not less than one inch in height on a contrasting background. Signs of a similar size containing the international "no smoking" symbol consisting of a pictorial representation of a burning cigarette enclosed in a red circle with a red bar across it may be used in addition to or in lieu of any signs required hereunder. Such signs • shall be placed by the owner, operator, manager, or other persons having control of a restaurant or liquor establishment where smoking is prohibited. In addition, signs shall be placed at or near the entrance to each building in which smoking is prohibited. Subd. 5. Retaliation Prohibited. No person or employer shall discharge, refuse to hire or any manner retaliate against any employee, applicant for employment, or customer because such employee applicant or customer exercises any right to a smoke -free environment afforded by this Section. Subd. 6. Other Applicable Laws. This Section is intended to compliment the Minnesota Clean Indoor Air Act, Minnesota Statute §144.411 to 144.417. This Section shall not be interpreted or construed to permit smoking where it is otherwise restricted by this or other applicable laws. Section 2. Responsibilities of Proprietors. The proprietor, owner, manager, or other person in charge of a restaurant or liquor establishment shall: (a) insure that ashtrays, lighters, and matches are not provided to patrons; and (b) ask any person smoking in the restaurant or liquor establishment to refrain from • smoking and if a person does not refrain from smoking after being asked to do so, ask the person to leave the establishment; and S (a) • (c) inform employees about the requirements of this Ordinance. Section 3. Violations and Penalties. LJ Subd. 1. It shall be unlawful for any person who owns, manages, operates or otherwise controls the use of any premises subject to regulation under this Section to fail to comply with any of its provisions. Subd. 2. It shall be unlawful for any person to smoke in any area where smoking is prohibited by the provisions of this Ordinance. Subd. 3. Any person who violates any provision of this Ordinance shall be guilty of a petty misdemeanor. Subd. 4. Any person who violates any provision of this Ordinance within one year of a prior violation of this Ordinance shall be guilty of a misdemeanor. Section 4. Effective Date. This Ordinance shall take effect on October 1, 2001. Adopted this day of 1 2001 CITY OF HUTCHINSON Marlin Torgerson Its Mayor Un • IvwftY limit Gary Plotz Its Administrator g td) • Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 320 - 597- 5151/Fm 320. 2344240 TO: Mayor & City Council FROM: Gary Plotz, City Administrator Lawrence Winter, Resource Recovery Coordinator Doug Johnson, Compost Manager Randy DeVries, Utility Director SUBJECT: Liquidation of Used Nature -Tech Bins (4), Blowers, Control System, etc. DATE: August 24, 2001 The City has 16 stainless -steel composting bins that are currently being utilized to their potential. We fill one bin per day and the organics cook for 14 -20 days. We are seeing solid participation numbers and we anticipate the need for more capacity. The current infra - structure (blower, electric panels, computer controls, software) can accommodate 24 bins without additional cost. • We have the old Nature -Tech system of four bins with controls and fans and their own software. The fan, electrical panels, dampers, piping and software can = be tied into our existing process control systems. The four Nature -Tech bins are showing rust and are not in the best of condition. The covers are bent and the spray -on exterior insulation is not in good condition. The containers are not insulated on the top or bottom, and have a tendency to freeze up. It is our recommendation to put the existing bins and process system out for public sale/bid, with a minimum bid requirement of $80,000 (equipment sold "as is condition "). n LJ Printed on recycled paper - g Le) �J C Parks, Recreation & Community Education 900 Harrington Street SW Hutchinson, MN 55350 -3097 320- 587- 2975/Fax 320 - 234 -4243 MEMORANDUM • LI TO: Mayor and Council FROM: Dolf Moon, Director PRCE DATE: August 22, 2001 RE: Event/Community Center Grant The long awaited State of Minnesota grant has arrived. The grant provides $1 million dollars for renovation of 22,300 square feet of space located within the Plaza Mall. Previous council action allows Mayor Marlin Torgerson and City Administrator Gary Plotz to sign the agreement on the city's behalf. Rintcd on recycled Paper - gcV) I Parks, Recreation & Co mmunity Education 900 Harrington Street SW Hutchinson, MN 55350 -3097 320 - 587- 2975/Fax 320 - 234 -4243 MEMORANDUM n U • TO: Mayor and Council FROM: Dolf Moon, Director PRCE DATE: August 22, 2001 RE: Wold Contract Based on the committee review of the Events /Community Center design proposals, it is recommended that the City Council enter into agreement with: Wold Architects and Engineers 305 St. Peter Street St. Paul, MN 55102 The $75,000 fee for services is $42,000 less than the proposal submitted by GLT Architects of St. Cloud. I would recommend entering into the agreement. Primed on recycled paper - 8C�) r._ • DATE: August 23, 2001 Hutchinson City Center 111 Hacsen Street SE Hutchinson, MN 55350 -2522 320- 587.5151/Fm 320.2344240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: AMENDMENT TO THE CITY OF HUTCHINSON ZONING ORDINANCE REGARDING THE DEFINITIONS OF LOT REAR AND YARD, REAR (SECTION 3) Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request to amend City Zoning Ordinance Section 3. HISTORY On August 21, 2001, Hutchinson Planning Staff requested an amendment to the City Code Chapter 11, Section 3 of the Zoning Ordinance, regarding the definitions of Lot Rear and Yard, Rear. • FINDINGS OF FACT 1. All procedural requirements for amendments to the Ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Thursday, August 9, 2001. The hearing was held at the regular meeting of the Planning Commission on Tuesday, August 21, 2001, at which time there was no one present objecting to the request. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to amend the Ordinance be approved as set forth. Respectfully submitted, W "" if -� William Arndt, Chairman Hutchinson Planning Commission • Printed on recycled paper - g C ►,) • Hutchinson City Code Chapter 11 Section 3 Definitions PUBLICATION NO. ORDINANCE NO. 01 -297 Ordinance Amending Section 3 Relating To The Definitions of Lot Rear and Yard, Rear SECTION 3: DEFINITIONS LOT FRONT: That portion of a lot abutting a public street. If a lot abuts two public streets, the lot front is the narrower of the two lot edges. LOT REAR: That portion of a lot directly parallel with the front property line, but on irregular lots see sketch Appendix "A" of Section 3. On corner lots, the rear shall be considered as parallel to the street upon which the lot has its least dimension. YARD, FRONT: A yard extending across the entire front of the lot and measured between the front line of the lot and the front line of the building, or any projection thereof other than steps, balconies, paved terraces, open decks, or bay windows. • YARD, REAR: A yard extending across the entire rear of a lot and measured between the rear lot line and the rear of the building, or any projection thereof other than steps, balconies, paved terraces, porches or bay windows. On corner lots, the rear shall be considered as parallel to the street upon which the lot has its least dimension. h II n a ll saser he a t the o site eR of the lot f.e Fp the 40111 . aFd EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this day of 2001 Attest: Gary D. Plotz Marlin Torgerson, Mayor is Amendment to the definition of Lot rear and Yard, Rear City Council August 28, 2001 - Page 1 S( k) Hutchinson City Center r� �J DATE: August 23, 2001 111 Hassan Stmt SE Hutchinson, MN 55350 -2522 320 - 587 -515 VF" 320.2344240 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: AMENDMENT TO THE CITY OF HUTCHINSON ZONING ORDINANCE REGARDING DRIVEWAY SETBACKS FOR OLDER HOMES IN RESIDENTIAL LOTS. (SECTION 8) Pursuant to Section 6.05, of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request to amend City Zoning Ordinance Section 8. HISTORY • On August 21, 2001, Hutchinson Planning Staff requested an amendment to the City Code Chapter 11, Section 8 of the Zoning Ordinance, regarding driveway setbacks for older homes In residential lots. FINDINGS OF FACT 1. All procedural requirements for amendments to the Ordinance have been complied with. 2. Notice was published in the Hutchinson Leader on Thursday, August 9, 2001. The hearing was held at the regular meeting of the Planning Commission on Tuesday, August 21, 2001, at which time there was no one present objecting to the request. RECOMMENDATION It is the recommendation of the Planning Commission that the aforementioned request to amend the Ordinance be approved as set forth. Respectfully submitted, William Arndt, Chairman Hutchinson Planning Commission 0 Premed on recycled paper - SG) PUBLICATION NO. • • • ORDINANCE NO. 01-298 AN ORDINANCE AMENDING SECTION 8 RELATING TO DRIVEWAY SETBACKS FOR RESIDENTIAL ZONED PROPERTY 3) Setbacks, Yards, and Heights: All residential districts shall require new driveways to be setback 5 feet from the side and rear property lines If the driveway is being replaced, repaved, or reconstructed and the driveway is located less than 5 feet but 3 feet or more from the property line, the driveway permit may be issued with out a variance. The apron and curb cut shall be hard surfaced. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this Attest: Gary D. Plotz City Administrator day of 2001 Marlin Torgerson Mayor z6) city 0 F August 23, 2001 To: Mayor & City Council City of Hutchinson Engineering/Public Works Maintenance Operations 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4287 Fax (320) 234 -6971 From: John Olson, Asst. Public Works Dir. CC: Ken Merrill, Finance Director Subject: Airport Wheel Loader w/ snow removal equipment This request is for a 2001 Case 621 C wheel loader, w/ snow removal equipment. Based on the analysis, I recommend purchasing a 2001 Case 621C wheel loader, with snow removal equipment from St Joseph Equipment, Inc. Funding the purchase: is Case 621C wheel loader, with snow equipment = $120,184.00 Less: trade of 1988 IME sludge spreader: ( 14,500.00) Taxes; 6,869.46 Total: $112,553.46 Funded by FAA Airport Improvement Plan grant: $101,298.11 Funded by City of Hutchinson: $ 11,255.35 Total: $112,553.46 We reviewed three options. We looked at Caterpillar, John Deere, and Case wheel loaders. The Caterpillar was the most expensive wheel loader; the John Deere wheel loader was also more expensive than the Case. The Case 621C is available from the State of MN Cooperative Purchasing Venture ( "State Bid "), matches our existing fleet, and is compatible with all implements we already own. The primary function of this wheel loader will be snow removal at the airport. Considering this use, and the fact fuel and indoor, heated storage are available at the airport, I would expect this unit to serve for 20 years. Using this piece of equipment will allow one individual to complete snow removal operations at the airport in time to accept routine air traffic, which typically begins at 7:00 am. The trade -in value of the 1988 IME sludge spreader is a contribution to the Central Garage. The contribution will be applied to the purchase price of the tandem -axle dump truck, which is often used by the Wastewater Department • I am excited about this purchase, especially considering the value the City of Hutchinson receives from an investment of only $11,255. gc_� I ' LJ IMMEDIATE PAYS CITY OF HUTCHINSON R55APPYREG AP Payme nt Register 9999.102 8/23/2001 8/23/2001 11:11:33 Check Dat Type Vendor Name Amount 8/23/2001 105938 ' 102541 HUTCHINSON TELEPHONE CO 158.20 8/23/2001 105939 101869 HUTCHINSON CITY OF 373.00 8/23/2001 105940 102573 MCLEOD COOP POWER 694.89 8/23/2001 105941 101942 MDRA 20.00 6/23/2001 105942 110351 MGGA 20.00 8/23/2001 105943 110348 MIINNESOTA COMMERCE DEPARTMENT 40.00 8/23/2001 105944 101826 MINNESOTA DEPT OF NATURAL RESO 212.00 8/23/2001 105945 104787 MNAPA 1 160.00 8/23/2001 105946 102052 QUALITY WINE & SPIRITS CO. 7,117.21 8/23/2001 105947 110350 RIDGEWATER COLLEGE 35.00 8/23/2001 105948 105011 SENSIBLE LAND USE COALITION 30.00 8/23/2001 105949 102736 SOUTHWEST MINNESOTA EMS CORP 100.00 8/23/2001 105950 102132 VIKING COCA COLA 1 322.11 8/23/2001 105951 105354 WRIGHT COUNTY COURT ADMIN 500.00 Pa ent Type Total 9,782.41 Report Totals 9,782.41 IMMEDIATE PAYS R55APPYREG 1-0320000 Void Amount Payment Type • 9999.1015 Check Payment 4,426.62 • 46,947.10 Check Date Type Check # 815101 Plc 105936 8/15!01 PK 105937 CITY OF HUTCHINSON AP Payment Register 8!15101 8116/01 VerKior Name 102633 HUTCHINSON. CITY OF 102635 HUTCHINSON, CITY OF Payment Type Tole] Report Totals 823101 11:11:17 Page - Amount Void Amount Payment Type • 42,520.48 Check Payment 4,426.62 Check Payment 46,947.10 46,947.10 IMMEDIATE PAYS 0 Skip in Check Sequence or Duplicate Check = Vold • ELECTRONIC FUNDS TRANSFERS 8/28/01 H.A.T.S. FUND MN DEPT OF REVENUE -FUEL TAX 867.20 WATER/SEWER MN DEPT OF REVENUE -SALES TAX 7418.00 GNRL FUND MN DEPT OF REVENUE -ARENA SALES TAX 1311.00 LIQUOR FUND MN DEPT OF REVENUE- LIQUOR SALES TAX 3818.00-JUNE MN DEPT OF REVENUE- LIQUOR SALES TAX 28266.00-JULY E MEMO 08/22/01 • TO: CITY STAFF & BANK OFFICIALS FROM: KEN MERRILL , FINANCE DIRECTOR SUBJECT: SEPTEMBER WIRE TRANSFER The following funds need to be wired - interest payments September 1, 2001 Chase NYC ABA # 021 - 000 -021 to credit the account of Cede & Co, c/o THE DEPOSITORY TRUST COMPANY for Dividend Deposit Account # 066 - 026776 OBI FIELD - PA 50317950 1993 G O Water Revenue Bonds 9,183.75 1992 G O Refunding Recreation Bonds 1,372.50 10,556.25 The following funds need to be wired - PRINCIPAL payments Chase NYC ABA # 021 -000 -021 to credit the account of Cede & Co. Go THE DEPOSITORY TRUST COMPANY for Redemption Deposit Account # 066- 027 -306 OBI FIELD - PA 50317950 1993 G O Water Revenue Bonds 35,000.00 35,000.00 (FAX of bond document must be made at same time for principal payment) 14:41:19 1 Skip In Check Sequence or Duplicate Check Vow ' CITY OF HUTCHINSON 828/01 5APPYREG LOG20000 AP Payment Replster Pape - 9.1015 8128/01 8!28101 . Check Date Type Check ;V Vendo Name Amount Void Amount Paymem Type 628101 PK 105952' 101876 AETNA VARIABLE LIFE ASS. CO. 740.00 Check Payment 828101 PK 105953 101827 AG SYSTEMS 44.21 Check Payment 8/28101 PK 105954 110356 AGGREGATE INDUSTRIES 514.66 Check Payment 828101 PK 105955 110188 ALDEN POOL 8 MUNICIPAL SUPPLY 2,928.87 Check Payment 6128/01 PK 105956 101852 AMERICAN PUBLIC WORKS ASSN 16.18 Check Payment 8128/01 PK 105957 101972 ARNDT, WILLIAM 100.00 Check Payment 8128/01 PK 105958 110362 AVON GRINDING SERVICES, INC. 6,455.35 Check Payment 8128/01 PK 105959 109203 AWWA- MINNESOTA SECTION 350.00 Check Payment 812 8/01 PK 105960 102969 BARKEIM, ELDEN 60.00 Check Payment 8128 PK 105961 102943 BAUERLY COMPANIES 160.78 Check Payment 8/28101 PK 105962 104758 BCA/CJDN CONFERENCE 50.00 Check Payment 8/28101 PK 105963 102367 BELLBOY CORP 1,743.12 Check Payment 8/28/01 PK 105964 110266 SEMBOOMS FENCE 933.73 Check Payment 828101 PK 105965 102039 BENNETT OFFICE TECHNOLOGIES 3,912.90 Check Payment 82901 PK 105966 102255 BERKLEY RISK SERVICES 800.00 Check Payment 8!28101 PK 105967 101916 BERNICIPS PEPSI COLA 596.60 Check Payment 8128101 PK 105968 104990 BLUHM, MARGIE 50.00 Check Payment 828101 PK 105969 101987 BRANDON TIRE CO 542.24 Check Payment 828/01 PK 105970 102752 BRAUN INTERTEC CORP 922.50 Check Payment 8/213/01 PK 105971 102456 C 8 L DISTRIBUTING 45,427.80 Check Payment 8128/01 PK 105972 102083 CAMERA SHOP 23.26 Check Payment 8128/01 PK 105973 102253 CENTRAL MCGOWAN 48.94 Check Payment 8/28/01 PK 105974 102432 CONSTRUCTION BULLETIN 316.22 Chalk Payment 8/28 PK 105975 101954 CONTINENTAL SAFETY EQUIPMENT 420.44 Check Payment PK 105976 102050 CROW RIVER AUTO 738.76 Check Payment • 8128101 8/28107 PK 105977 102220 CROW RIVER PRESS INC 1,277.67 Check Payment 8/28101 PK 105978 110370 CROW WING COUNTY COURT ADMIN 250.00 Check Payment 82 &01 PK 105979 102488 DAY DISTRIBUTING 6.580.75 Check Payment 6/18101 PK 105980 102261 DISPLAY SALES 449.44 Check Payment 812 8101 PK 105981 104084 DONOHUE 8 ASSOC 1,500.00 Check Payment 812 8101 PK 105982 103753 DUBOIS CHEMICALS 1,758.44 Check Payment 312 13101 PK 105983 102236 DUININCK BROS INC. 120,620.07 Check Payment 812 13101 PK 105984 107541 DURABLE COMPONENT TECH 179.56 Check Payment 812 8/01 PK 105985 102647 DYNA SYSTEMS 767.39 Check Payment 8/2 8/01 PK 105986 104415 EARTH TECH 8,307.00 Check Payment 6128101 PK 105987 102356 ELECTRO WATCHMAN 175.73 Check Payment 812 8101 PK 105988 105529 ENDRES, JIM 272.00 Check Payment 812 8/01 PK 105989 102689 ERLANDSON, DAVID 171.84 Check Payment 8/2 8101 PK 105990 102223 FARM -RITE EQUIPMENT 1,071.58 Check Payment 8t28101 PK 105991 104137 FASTENAL COMPANY 36.85 Check Payment 82 8101 PK 105992 102094 FISHER SCIENTIFIC 113.63 Check Payment W28/01 PK 105993 103340 GEB ELECTRICAL INC 219.75 Check Payment 812 8/01 PK 105994 102525 GOPHER STATE ONE -CALL INC 161.60 Check Payment 8/2 8101 PK 105995 101893 GRAHAM, MARION 220.58 Check Payment 812 8101 PK 105996 102087 GRAINGER PARTS OPERATIONS 337.28 Check Payment 8128101 PK 105997 105562 GRANIT BRONZ 80.94 Check Payment 82901 PK 105998 101875 GREAT WEST LIFE INS. CO. 300.00 Check Payment 8/1 8101 PK 105999 101874 GRIGGS 8 COOPER 8 CO 19,821.95 Check Payment 828101 PK 106000 108668 GRUFRUFF DESIGN 1,231.25 Check Payment 828101 PK 108001 101872 H.R.L.A.P.R. 247.79 Check Payment 14:41:19 1 Skip In Check Sequence or Duplicate Check Vow CITY OF HUTCHINSON 828!01 14:41:19 R55APPYREG LOG20DDO AP Payment RegWer Pape - 2 8999.1015 BY1 8101 828101 Check Date Type Check tt Vendor Name Amount Vold Amount Payment Type • 828/01 PK 106002 102528 HAGER JEWELRY INC. 11.98 Check Payment 828/01 PK 106003 102730 HALI -BRITE INC 359.36 Check Payment 828tt11 PK 106004 102451 HANSEN DIST OF SLEEPY EYE 3,602.90 Check Payment 828!01 PK 106005 102089 HANSEN GRAVEL 2,026.17 Check Payment 828101 PK 106006 104756 HARMON AUTOGLASS 374.94 Check Payment 828101 PK 106007 102401 HART'S AUTO SUPPLY 213.09 Check Payment 828101 PK 106008 102412 HAWKINS WATER TREATMENT GROUP 677.87 Check Payment 8128/01 PK 106009 102546 HCVN -TV 9,860.15 Check Payment 828!01 PK 106010 105493 HEARTLAND TIRE 8 SERVICE 205.29 Check Payment 8128/01 PK 105011 102701 HENRY B ASSOCIATES 225.13 Check Payment 8128/01 PK 106012 102531 HENRYS FOODS INC 1,233.00 Check Payment 82&01 PK 106013 101915 HERMEL WHOLESALE 247.22 Check Payment 8128101 PK 106014 102518 HILLYARD FLOOR CAREJHUTCHINSON 717.78 Check Payment 828/01 PK 106015 105080 HIRSHFIELUS DECORATING CENTER 60.67 Check Payment 828101 PK 106016 109744 HOERNEMANN, WARREN 48.00 Check Payment 828101 PK 106017 102961 HRA 783.99 Check Payment 828101 PK 105018 102534 HUTCH AUTO BODY 3,293.42 Check Payment 8128101 PK 106019 102139 HUTCHINSON AREA CHAMBER OF COM 80.00 Check Payment 828101 PK 105020 102319 HUTCHINSON AREA HEALTH CARE 1,512.40 Check Payment 828101 PK 105021 102530 HUTCHINSON CO-OP 38.17 Check Payment 828101 PK 106022 102537 HUTCHINSON LEADER 222.08 Check Payment 828/01 PK 106023 102540 HUTCHINSON PLUMBING 8 HEATING 6728 Check Payment 828/01 PK 106024 102541 HUTCHINSON TELEPHONE CO 1,087.14 Check Payment 8126101 PK 106025 105161 HUTCHINSON UTILITIES 17,924.91 Check Payment 8128 PK 106026 101869 HUTCHINSON. CITY OF 141.33 Check Payment 8/28101 PK 106027 101869 HUTCHINSON, CITY OF 502.00 Check Payment • 828/01 PK 106028 102072 HUTCHINSON, CITY OF 23,657.09 Check Payment 8/28101 PK 105029 102633 HUTCHINSON, CITY OF 2,298.91 Check Payment 828/01 PK 106030 102635 HUTCHINSON, CITY OF 96.35 Check Payment &28101 PK 106031 102771 HUTCHINSON, CITY OF 11,462.91 Check Payment 828101 PK 106032 103099 HUTCHINSON. CITY OF 539.75 Check Payment 828101 PK 106033 110268 I.T.L. PATCH COMPANY, INC. 475.10 Check Payment 828101 PK 106034 101873 ICMA RETIREMENT TRUST 2,523.46 Check Payment 8128101 PK 106035 103171 IMPERIAL PORTA THRONES 290.85 Check Paymenl 8128 PK 106036 102272 INDIANHEAD SPECIALTY CO 199.50 Check Payment 828101 PK 106037 102551 INSURANCE PLANNERS 8,092.05 Check Payment 828101 PK 106038 103520 INTERSTATE BATTERIES 219.18 Check Payment 628/01 PK 106039 102082 JACKS UNIFORMS 8 EQUIPMENT 6.71 Check Payment 828101 PK 106040 102208 JEFFS ELECTRIC 1,253.81 Check Payment 828101 PK 106041 101938 JOHNSON BROTHERS LIQUOR CO. 12,705.64 Check Payment &28101 PK 106042 102346 JOHNSON, LEONARD G. 812.76 Check Payment 828101 PK 106043 105521 KINNEY 8 LANGE 35.00 Check Payment 828101 PK 106044 102239 KLEESPIE 213.85 Check Payment 828101 PK 106045 105245 KLEMP WISCHNACK, JULIE 128.64 Check Payment 8120/01 PK 106046 104416 KOHLS SWEEPING SERVICE 1,612.50 Check Payment 8128101 PK 106047 104949 KOSEK, RICHARD 60.00 Check Payment 828101 PK 106048 102561 L 8 P SUPPLY CO 979.08 Check Payment 828101 PK 106049 101976 LAKESIDE EQUIPMENT CORP 1,669.00 Check Payment 8 PK 106050 102006 LAMPLIGHTER II 59.05 Check Payment 8/28101 PK 106051 105525 LAND EQUIPMENT OF NORWOOD 9.28 Check Payment ' • Skip In Check Sequence a Duplicate Check I • V = Void CITY OF HUTCHINSON 828101 14'41:19 5APPYREG LOG20000 AP Payment Register Pape - 3 19.1015 B28Po1 8/28101 • Check Date Type Check 4 Venda Name Amount Void Amwnt Payment Type 828/01 PK 106052 110267 LEADERS DISTRIBUTING 67.89 Check Payment 8128/01 PK 106053 102560 LEAGUE OF MN CITIES - INSURANCE 234.02 Check Payment 82 8/01 PK 106054 101974 LENNEMAN BEVERAGE DIST. INC 5,308.60 Check Payment 8128 PK 106055 103151 LITTLE CROW ARCHERY CLUB 373.24 Check Payment 812& PK 106056 101964 LOCHER BROTHERS INC 33,174.47 Check Payment 828J01 PK 106057 102145 M -RSIGN 926.29 Check Payment 828101 PK 106058 104936 MACA 65.00 Check Payment 828101 PK 106059 102571 MACOUEEN EQUIP INC 409.33 Check Payment 82 8101 PK 106060 102572 MANKATO MOBILE RADIO 6,910.80 Check Payment 828101 PK 106061 102573 MCLEOD COOP POWER 4,000.00 Check Payment 828!01 PK 106062 103046 MCLEOD COUNTY RECORDER 188.00 Check Payment 828101 PK 106063 101831 MCLEOD COUNTY SHERIFFS OFFICE 108.60 Check Payment 82 &01 PK 106064 102787 MCLEOD COUNTY TREASURER 780.00 Check Payment 8 PK 106065 102787 MCLEOD COUNTY TREASURER 5,822.96 Check Payment 828101 PK 108066 102131 METRO ATHLETIC SUPPLY 359.71 Check Payment 828101 PK 106067 101889 MID - MINNESOTA HOTMI %INC 770.34 Check Payment 828101 PK 106068 102425 MIDWEST WIRELESS COMM. 1,056.40 Check Payment 828101 PK 106069 102449 MINNESOTA CHILD SUPPORT PAYMEN 175.81 Check Payment 828101 PK 106070 103119 MINNESOTA DEPT OF EMPLOYEE REL 50.00 Check Payment 8128/01 PK 106071 101947 MINNESOTA DEPT OF LABOR & INDU 20.00 Check Payment &28101 PK 106072 101626 MINNESOTA DEPT OF NATURAL RESO 182.00 Chekik Payment 82&01 PK 106073 102582 MINNESOTA ELEVATOR INC 78.59 Check Payment 82&01 PK 106074 105157 MINNESOTA SHREDDING 109.90 Check Payment 828101 PK 105075 102583 MINNESOTA VALLEY TESTING LAB 692.60 Check Payment PK 106076 110363 NASH FINCH COMPANY 2,070.78 Check Payment • 828/01 82&01 PK 106077 110369 NAUSTDAL CONSTRUCTION 140.82 Check Payment M8101 PK 106078 102650 NCL 515.87 Check Payment 8/2 8101 PK 106079 101914 NCPERS LIFE INS. 12.00 Check Payment W8101 PK 106080 110264 NORTHERN PIPELINE CONSTR 4,580.00 Check Payment 828101 PK 106081 102180 NORTHERN SAFETY CO 111.41 Check Payment 8 PK 106082 102591 NORTHERN STATES SUPPLY INC 534.70 Check Payment 828101 PK 106083 102487 OFFICEMAX 96.84 Check Payment 828101 PK 106084 110357 OLSON, KAREN 20.00 Check Payment 828101 PK 106085 110353 P.F. PETTIBONE & CO. 304.95 Check Payment 828101 PK 106086 108859 PARTS ASSOCIATES INC 75.30 Check Payment 8/215101 PK 106087 102479 PENSKE AUTO CENTER 299.77 Check Payment 8126/01 PK 106008 102658 PERA- D.C.P. 52.02 Check Payment 812& PK 106089 105407 PETTET, RICH 32.00 Check Payment 812&01 PK 106090 101853 PHILLIPS WINE &SPIRITS 5,025.35 Check Payment 82 8101 PK 106091 102491 PINKERTON SYSTEM INTERGRATION 2,854.07 Check Payment 812 8101 PK 106092 102656 PIONEER 457.95 Check Payment 82 8101 PK 106093 105428 PIZZA HUTISKY VENTURES LLC 27.19 Check Payment 828101 PK 106094 101877 PRUDENTIAL 75.00 Check Payment &28101 PK 106095 102096 PRUDENTIAL MUTUAL FUNDS 30.00 Check Payment 8/2 8/01 PK 106096 102615 PUBLIC EMPLOYEES 19,395.31 Check Payment 828101 PK 106097 102598 OUADE ELECTRIC 1,886.73 Check Payment 82&01 PK 106098 102212 QUALITY FLOW SYSTEMS 5,276.23 Check Payment 8128/01 PK 106099 102052 QUALITY WINE & SPIRITS CO. 2,857.44 Check Payment 828101 PK 106100 102205 R.C. TRANSFER 1,290.97 Check Payment 82 8101 PK 106101 102384 ROD EQUIPMENT 43.50 Check Payment • Skip In Check Sequence or Duplicate Check = Void CITY OF HUTCHINSON 8/28/01 14:41:19 R55APPYREG LOG2D000 AP Payment Register Pape - 4 9999.1015 8f28!01 828Po1 Check bete Type Check q Vendk Name Amount Vold Amount Payment Type I • 8/28/01 PK 106102 104149 RIVER VALLEY TRUCK CENTERS 77.49 Check Payment 8128/01 PK 106103 102021 RODEBERG, JOHN 64.96 Check Payment 8 PK 106104 110265 SANCO CLEANING SUPPLIES 242.01 Check Payment 8128101 PK 106105 102436 SARA LEE COFFEE 6 TEA 163.60 Check Payment 8128101 PK 106106 102506 SCHMELING OIL CO 188.81 Check Payment 8@ &01 PK 106107 109801 SCOTTS WINDOWS 42.60 Check Payment 8128/01 PK 106108 109794 SEARS 47924 Check Payment &28101 PK 106109 109216 SEELY PLASTICS INC 241.76 Check Payment 8128101 PK 106110 101892 SEH 9,472.77 Check Payment 8128/01 PK 106111 102749 SENIOR CENTER ADVISORY BOARD 170.00 Check Payment 812 8101 PK 106112 102637 SEVEN WEST WASH 8 DRY 25.29 Check Payment 8128101 PK 106113 110262 SHAKOPEE, CITY OF 8,400.00 Check Payment 8128101 PK 106114 102609 SHOPKO 172.00 Check Payment 812 8101 PK 106115 107543 SIGN SHOP, THE 93.28 Check Payment 8128/01 PK 106116 102610 SIMONSON LUMBER CO 471.74 Check Payment 8/18101 PK 106117 101909 SNAP -ON INDUSTRIAL 86.39 Check Payment Bn&ol PK 106118 102611 SORENSEN'S SALES 8 RENTALS 431.34 Check Payment &28101 PK 105119 102242 SRF CONSULTING GROUP 12,722.97 Check Payment 8/2 8101 PK 106120 102747 ST. JOSEPH'S EQUIPMENT INC 315.88 Check Payment 8 PK 106121 102612 STANDARD PRINTING 419.71 Check Payment 812 8101 PK 106122 110358 STEWART, BARRY 8 LYNDA 10.00 Check Payment 8/1&01 PK 106123 102617 STREICHERS 143.81 Check Payment 8728101 PK 106124 103055 SUPERIOR FORD INC 43,164.00 Check Payment 812&01 PK 106125 102659 TEK MECHANICAL 184.93 Check Payment 8128101 PK 106126 101879 TEMPLETON INC 369.95 Check Payment I 9/28101 PK 106127 102772 TERMINAL SUPPLY CO 110.23 Check Payment • &28/01 PK 106128 103250 TILTON. DAVID 216.00 Check Payment 8128101 PK 106129 102454 TRI- COUNTY BEVERAGE 6 SUPPLY 353.15 Check Payment 812 8/01 PK 106130 102126 TRUE VALUE 207.76 Check Payment 8128/01 PK 106131 109290 TURJA, JASEN 140.00 Check Payment 8128/01 PK 105132 102619 TWO WAY COMM INC 42.61 Check Payment 8/2&01 PK 106133 102058 U.S. CAVALRY 199.99 Check Payment 8/2 8101 PK 106134 102201 UHL CO. 412.16 Check Payment 8/2 8/01 PK 106135 102624 UNITED BUILDING CENTERS 131.33 Check Payment 8/2 8101 PK 106136 102435 US OFFICE PRODUCTS 97.01 Check Payment 812 8101 PK 106137 102419 VALLEY SALES OF HUTCHINSON 798.19 Check Payment 82 &01 PK 106138 102132 VIKING COCA COLA 306.45 Check Payment 82 8101 PK 106139 110354 VORBECK, ORVILLE 8 LOIS 70.00 Check Payment 8728101 PK 106140 101880 WADELL 8 REED 150.00 Check Payment 8/2 &01 PK 106141 103342 WAHL REBUILD 8 REPAIR INC 100.00 Check Payment 8/2 8/01 PK 106142 108598 WAL -MART 7.96 Check Payment B128101 PK 106143 102165 WELCOME NEIGHBOR 60.00 Check Payment 842 15/01 PK 106144 102641 WELDERS SUPPLY CO 34.30 Check Payment 812 8101 PK 106145 110359 WOLFF, AUDREY 23.00 Check Payment 812 13/01 PK 106146 103068 WRIGHT, LEE 300.00 Check Payment 8128101 PK 106147 102632 XEROXCORP 835.36 Check Payment 6Y28/01 PK 108148 105318 XPECT FIRST AID 99.22 Check Payment 8/2 8101 PK 106149 105571 ZEP MANUFACTURING CO 178.19 Check Payment Payment Type Total 541,924.50 ' = Skip In Check Sequence or Duplicate Check I V =Vold SAPPYREG LOG20000 19.1015 • Check Pate Type • Check# Vendor Name CITY OF HUTCHINSON AP Payment Register 8/28/01 828101 Amount Report Totals 541,924.50 812&01 14:41:19 Page - 5 Void Amount Payment Type = Skip in Check Sequence or Duplicate Check = Vold • • 8 -14 -01 CounciL CITY OF HUTCHINSON 8/21/2001 9:24:10 R55APPYREG AP Pa ment Register Page - 1 9999.102 8/14/2001 8/14/2001 Check Dat Type Vendor Name Amount 8/14/2001 105567 102136 BUSINESSWARE SOLUTIONS 1,551.56 8/14/2001 105568 101876 AETNA VARIABLE LIFE ASS. CO. 740.00 8/14/2001 105569 101827 AG SYSTEMS 127.19 8/14/2001 105570 110188 ALDEN POOL & MUNICIPAL SUPPLY 1,101.95 8/14/2001 105571 101835 ALLEN PRECISION 1 68.00 8/14/2001 105572 102217 ALLIED SERVICES OF HUTCHINSON 65.75 8/14/2001 105573 101919 AMERICAN FAMILY INS CO. 86.82 8/14/2001 105574 101852 AMERICAN PUBLIC WORKS ASSN 390.82 8/14/2001 105575 102430 AMERIPRIDE LINEN & APPAREL 173.26 8/14/2001 105576 101904 ANDERSON DOVE FRETLAND & VAN V 7,467.50 811412001 105577 101897 ANDERSON'S DECORATING CENTER 172.62 8/14/2001 105578 110201 AQUARIA PETS & FW ROOFING AND 3,700.00 8/14/2001 105579 110179 AQUARIA PETS & PLBG -HTG BY CRA 58.55 8/14/2001 105580 103032 ASPEN EQUIPMENT CO 85.31 8/14/2001 1055811 110205 BAKKEN JANET 1 25.00 8/14/2001 105582 109638 BARRETH TRUCKING 1,613.00 8/14/2001 105583 109678 BAUCKHAM MELISSA 23.00 8/14/2001 105584 102943 BAUERLY COMPANIES 297.48 8/14/2001 105585 102039 BENNETT OFFICE TECHNOLOGIES 5,062.93 8/14/2001 105586 110197 BERGERON ROBIN 7.94 8/14/2001 105587 104722 BERGLUND JAY 252.00 8/14/2001 105588 101916 BERNICK'S PEPSI COLA 869.44 8/14/2001 1055891 102837 BIOCYCLE 113,00 8/14/2001 1055901 109291 BLAKE TONY 96.00 8/14/2001 1055911 110187 BOECKERS DENNIS 120.00 8/14/2001 105592 102729 BOLTON & MENK INC. 55,782.17 8/14/2001 105593 110182 BOMSTAD CHRISTINE 34.00 8/14/2001 105594 101987 BRANDON TIRE CO 1 3,824.89 8/14/2001 105595 102856 BREEZY POINT RESORT 196.89 8/14/2001 105596 101928 BREMIX CONCRETE CO 33.43 8/14/2001 105597 110178 BRIGGS CAROL 1 22.00 8/14/2001 105598 102015 BROWNS GREENHOUSE 84.77 8/14/2001 1055991 104728 BRY -AIR 1 2,279.57 8/14/2001 1056001 110184 BULLERT DOROTHY 45.00 8/14/2001 1056011 102456 C & L DISTRIBUTING 32,153.20 8/14/2001 1056021 102117 CARQUEST AUTO PARTS 20.32 8/1412001 105603 1031001 CARTER RON 60.00 8/14/2001 105604 105373 CCS CONTRACTING 4,687.54 8/14/2001 105605 103014 CDI OFFICE PRODUCTS LTD 609.55 8/14/2001 105606 104391 CENTRAL HYDRAULICS 365.54 8/14/2001 105607 102253 CENTRAL MCGOWAN 89.80 8/14/2001 105608 101840 CENTURY LABS 1 178.59 8/14/2001 105609 104163 CHIEF SUPPLY CORP 150.12 8/14/20011 105610 105423 CINDY'S HOUSE OF FLORAL DESIGN 26.63 8/14/2001 105611 104784 CMI INC 20,49 8 -14 -01 CounciL 8/14/2001 105612 102741 COBORN'S INCORPORATED 255.78 8/14/2001 105613 102432 CONSTRUCTION BULLETIN 374.90 8/14/20011 105614 102048 CONTINENTAL RESEARCH CORP 141.94 8/14/2001 105615 102892 CROW RIVER ARTS 66.00 8/14/2001 105616 104879 CROW RIVER TITLE 39.67 8/14/2001 105617 102121 CROW RIVER VET CLINIC 521.55 8/14/2001 105618 110214 CT FARM & COUNTRY 372.74 8/14/2001 105619 101864 DAAK REFRIGERATION 38.00 8/1412001 105620 102678 DAGGETT DORIS 1 225.00 8114/2001 105621 108869 DAHLGREN SHARDLOW & UBAN 2,525.35 8114/2001 105622 102721 DASCHER DUANE 80.00 8/1412001 105623 102488 DAY DISTRIBUTING 4,639.10 8/14/2001 105624 110199 DEMARS JO 9.69 8/14/2001 105625 102698 DEVRIES RANDY 938.87 6/14/2001 1056261 102393 DON HUME 166.86 8/14/2001 105627 102275 DPC INDUSTRIES INC 2,062.09 8/14/2001 105628 102236 DUININCK BROS INC. 84,699.27 8/14/2001 105629 102647 DYNA SYSTEMS 480.09 8/14/2001 105630 102343 E & T CONTRACTING 21,223.86 8/1412001 105631 104415 EARTH TECH 1 9,585.00 8/14/2001 105632 102726 ECOLAB PEST ELIM 1 42.60 8/14/2001 105633 102354 ECONOFOODS 1 444.45 8/14/2001 105634 102326 ELECTRIC MOTOR CO 9.05 8/14/2001 105635 105115 ELECTRICAL INSTALLATION & MAIN 5,424.92 8/14/2001 105636 102473 ELEMENT K 49.00 8/14/2001 105637 101898 EMANS BRAD 149.77 8/14/2001 105638 105323 EQUIFAX CITY DIRECTORY 568.71 8/14/2001 105639 102223 FARM -RITE EQUIPMENT 5,033.42 8/14/2001 105640 110211 FENRICH DALE 75.00 8/14/2001 1056411 110185 FILTRATION SYSTEMS INC 149.10 8/14/2001 1056421 102094 FISHER SCIENTIFIC 351.59 8/14/2001 1056431 103583 FIX -IT PLUS LLP 600.00 8/14/2001 1056441 110180 FLEMMING JUDY 20.70 8/14/2001 1056451 102030 FORBES AUTO 19.16 8/14/2001 1056461 102636 FORTIS BENEFITS 2,364.37 8/14/2001 1056471 105596 FRANKE PUBLICITY INC 1,200.00 8/14/2001 1056481 102526 G & K SERVICES 2,149.49 8114/2001 1056491 101945 GALL'S INC 46.98 8/14/2001 1056501 103340 GEB ELECTRICAL INC 393.00 8/14/2001 1056511 110200 GEHRKE ACCOUNTING 11.23 8/14/2001 1056521 109726 GLENCOE-HUTCH AGRONOMY J/V 1,634.02 8/14/2001 1056531 102525 GOPHER STATE ONE -CALL INC 227.20 8/14/2001 1056541 101893 GRAHAM MARION 1 237.15 8/14/2001 1056551 101875 GREAT WEST LIFE INS. CO. 300.00 8/14/2001 1056561 101874 GRIGGS & COOPER & CO 12,038.74 8114/2001 1056571 101872 H.R.L.A.P.R. 247.79 8/14/2001 105658 102529 HACH COMPANY 298.02 8/14/2001 105659 105004 HACKER'S APPRAISAL SERVICES IN 2,750.00 8/14/2001 105660 110215 HALBACH ANGELA 1 225.30 8/14/2001 105661 102451 IHANSEN DIST OF SLEEPY EYE 2,265.60 8/14/2001 105662 102089 HANSEN GRAVEL 1 193.86 8/14/2001 105663 104756 HARMON AUTOGLASS 310.09 • • 9 87/14/2001 105664 109799 HARRIS COMPANIES 3,038.79 8/14/2001 105665 110208 HAWKEYE ENTERPRISES INC 197,722.70 8/14/2001 105666 102412 HAWKINS WATER TREATMENT GROUP 364.42 8/14/2001 105667 102546 HCVN -TV I 1 6.00 8/14/2001 105668 105493 HEARTLAND TIRE & SERVICE 459.31 8/14/2001 105669 105341 HEIKES GLORIANN 13.00 8/14/2001 105670 103240 HEMMAH KATHY 21.55 8/14/20011 105671 103059 HEMMAH LLOYD 268.00 8/14/2001 105672 102701 HENRY & ASSOCIATES 571.07 8/14/2001 105673 102531 HENRYS FOODS INC 1,758.90 8/14/2001 105674 101915 HERMEL WHOLESALE 194.59 8/14/2001 105675 102518 HILLYARD FLOOR CARE / HUTCHINSON 1,697.23 8/14/2001 105676 105080 HIRSHFIELD'S DECORATING CENTER 101.12 8/14/2001 105677 110183 HOOPER CARLA 1 45.00 8/14/2001 1056781 110177 HOUSENICK TERESA 24.00 8/14/2001 1056791 102961 HRA 1 1 4,700.00 8/14/2001 1056801 102885 HUTCH BOWL 1 1,497.50 8/14/2001 1056811 102319 HUTCHINSON AREA HEALTH CARE 19.50 8/14/2001 1056821 108389 HUTCHINSON AUTO CENTER 408.34 8/14/2001 1056831 102530 HUTCHINSON CO -OP 195.90 8/14/2001 105684 102533 HUTCHINSON CONVENTION & VISITO 6,644.83 8/14/20D1 105685 102537 HUTCHINSON LEADER 2,592.49 8/14/2001 105686 102540 HUTCHINSON PLUMBING & HEATING 65.00 8/14/2001 105687 102541 HUTCHINSON TELEPHONE CO 10,792.69 8/14/2001 105688 102542 HUTCHINSON UTILITIES 39,522.17 8/14/2001 105689 102543 HUTCHINSON WHOLESALE 1,370.95 8/14/2001 105690 101869 HUTCHINSON CITY OF 327.00 8/14/2001 1057481 1027711 HUTCHINSON CITY OF 10,824.02 8/14/2001 105749 103099 HUTCHINSON CITY OF 532.88 8/1412001 105750 103246 HUTCHINSON CITY OF 18,100.41 811412001 105751 105160 HUTCHINSON CITY OF 343.06 8/14/2001 105752 105160 HUTCHINSON CITY OF 644.53 8/14/2001 105753 105160 HUTCHINSON CITY OF 475.22 8/14/2001 105754 105160 HUTCHINSON CITY OF 394.78 8/14/2001 105755 105160 HUTCHINSON CITY OF 154.41 8/14/2001 105756 105160 HUTCHINSON CITY OF 1,214.70 8/14/2001 1057571 105160 HUTCHINSON CITY OF 15.60 8/14/2001 1057581 1051601 HUTCHINSON CITY OF 6,101.76 6/14/2001 1057591 1051601 HUTCHINSON CITY OF 2,744.19 8/14/2001 1057601 105160 HUTCHINSON CITY OF 6,014.66 8/14/2001 1057611 1051 60 HUTCHINSON CITY OF 8,446.63 8/14/2001 1057621 1051601 HUTCHINSON CITY OF 239.40 8/14/2001 105763 105160 HUTCHINSON CITY OF 3,208.68 8/14/20011 1057641 1051601 HUTCHINSON CITY OF 305.23 8/14/20011 1057651 101873 ICMA RETIREMENT TRUST 2,523.46 8/14/20011 1057661 1031711 IMPERIAL PORTA THRONES 74.30 8/14/2001 1057671 102272 INDIANHEAD SPECIALTY CO 8,20 8/14/2001 105768 101851 INTOXIMETERS INC 106.50 8/14/2001 105769 102062 JACK'S UNIFORMS & EQUIPMENT 47.70 8/14/2001 1057701 110175 JELKIN TAMARA 10.00 8/14/2001 105771 102652 JERRYS TRANSMISSION 1,983.72 8/14/2001 1057721 102556 JOES SPORT SHOP 1 524.40 8/14/2001 105773 101938 JOHNSON BROTHERS LIQUOR CO. 8,549.11 8/14/2001 105774 102555 JUUL CONTRACTING CO 30.00 8/14/2001 105775 102555 JUUL CONTRACTING CO 117.00 8/14/2001 105776 102555 JUUL CONTRACTING CO 1,801.50 8/14/2001 105777 102555 JUUL CONTRACTING CO 1,804.00 8/14/2001 105778 102555 JUUL CONTRACTING CO 117.00 8/14/2001 105779 102555 JUUL CONTRACTING CO 110.00 8114/2001 1057801 102557 K MART 122.13 8/14/2001 1057811 110209 K.E.E.P.R.S. INC 65.00 8114/2001 1057821 103269 KELLY LEROY 100.00 8/14/2001 1057831 105245 KLEMP W ISCHNACK JULIE 72.04 8/14/2001 1057841 110176 KRIPPNER JENNI 1 88.00 8/14/2001 1057851 102123 KRISHNAMOORTHI CHITRA 12.01 8/14/2001 1057861 102561 L 8 P SUPPLY CO 1 1,317.44 8/14/2001 105787 104259 LANG'S OLD FASHIONED MEAT MARK 217.83 8/14/2001 105788 102560 LEAGUE OF MN CITIES - INSURANCE 6,805.25 8/14/2001 105789 102560 LEAGUE OF MN CITIES - INSURANCE 2,365.28 8/14/2001 105790 102560 LEAGUE OF MN CITIES - INSURANCE 79.13 8114/2001 105791 102560 LEAGUE OF MN CITIES- INSURANCE 153.85 8/14/2001 105792 102560 LEAGUE OF MN CITIES- INSURANCE 287.30 8/14/2001 105793 102560 LEAGUE OF MN CITIES- INSURANCE 1,351.19 8/14/2001 1057941 101974 LENNEMAN BEVERAGE DIST. INC 3,966.30 8/14/2001 105795 110173 LINDO MEXICO RESTAURANT 400.00 8/14/2001 105796 101984 LOCHER BROTHERS INC 17,718.40 8/14/2001 105797 109380 M SHANKEN 20.00 8/14/2001 105798 102145 M -R SIGN 344.39 8/14/2001 105799 102571 MACQUEEN EQUIP INC 114.05 8/14/2001 105800 102572 MANKATO MOBILE RADIO 539.74 8/14/2001 105801 102781 MCDONALD SALES 8 SERVICE 717.50 8/14/2001 1058021 110210 MCLEOD COUNTY C.A.R.E. COUNCIL 30.00 8/14/2001 105803 102166 MCLEOD COUNTY PUBLIC HEALTH NU 790.00 8/14/2001 105804 101831 MCLEOD COUNTY SHERIFF'S OFFICE 39.00 8/14/2001 105805 101831 MCLEOD COUNTY SHERIFF'S OFFICE 224.39 8/14/2001 105806 102787 MCLEOD COUNTY TREASURER 500.00 8/14/2001 105807 102131 METRO ATHLETIC SUPPLY 3,459.65 811412001 105808 101889 MID - MINNESOTA HOTMIX INC 2,698.67 8/14/2001 105809 104830 MIDWEST FORENSIC PATHOLOGY 100.00 8/14/2001 1058101 102575 MINI BIFF 1 1 87.86 811412001 105811 105274 MINN BLUE DIGITAL IMAGING 12.14 8/14/2001 105812 103121 MINNESOTA CHIEFS OF POLICE 240.00 8/14/2001 105813 102449 MINNESOTA CHILD SUPPORT PAYMEN 175.81 8/14/2001 105814 103070 MINNESOTA COUNTY ATTORNEYS ASS 300.00 8/14/2001 105815 108770 MINNESOTA DEPT OF ADMIN INTERT 127.56 8/14/2001 105816 101826 MINNESOTA DEPT OF NATURAL RESO 254.00 8/14/2001 105817 102582 MINNESOTA ELEVATOR INC 78.59 8114/2001 1058181 102569 MINNESOTA MUTUAL LIFE 827.40 8114/2001 105819 102580 MINNESOTA SAFETY COUNCIL 279.74 8/14/2001 105820 105157 MINNESOTA SHREDDING 164.85 8/14/2001 105821 102570 MINNESOTA SPORTS FEDERATION 100.00 8/14/2001 105822 102840 MINNESOTA TRANSPORTATION ALLIA I 265.00 8/14/2001 105823 102583 MINNESOTA VALLEY TESTING LAB 799.75 8/14/2001 105824 104247 MINNESOTA WASTE WISE 200.00 a • Cj 8/14/2001 105825 104787 MNAPA 320.00 8/14/2001 105826 102655 MODERN MAZDA 157.17 8/14/2001 105827 102650 NCL 484.76 8/14/2001 105828 101914 NCPERS LIFE INS. 312.00 8/14/2001 105829 108397 NEILS FRANZ CHIRHART 5.00 8/14/2001 105830 110186 NIELSEN TRACY 44.00 8/14/2001 105831 105204 NORTH STAR ICE 1 96.00 8/14/2001 105832 105384 1 NORTHDALE CONSTRUCTION CO 24,691.36 8/14/2001 105833 102591 NORTHERN STATES SUPPLY INC 45.40 8/14/2001 105834 102487 OFFICEMAX 1,074.34 8/14/2001 105835 102592 OLSON'S LOCKSMITH 376.52 8/14/2001 105836 110194 OLSON BRAD 200.00 8/14/2001 105837 110174 ONDEO NALCO CO 3,965.29 8/14/2001 105838 102483 OTTO ASSOCIATES 2,438.00 8/14/2001 105839 102947 PARSONS EBBA 45.00 8/14/2001 105840 102187 PAUSTIS & SONS WINE CO 357.16 8/14/2001 105841 15,932 PELLINEN LAND SURVEYING 1,770.00 8/14/2001 105842 102479 PENSKE AUTO CENTER 347,06 8/14/2001 105843 102658 PERA- D.C.P. 250.02 8/14/2001 105844 110196 PETERSON CHRISTINE 29.99 8/14/2001 105845 102923 PETERSON JEAN 45.00 8/14/2001 105846 105407 PETTET RICH 64.001 8/14/2001 105847 101853 PHILLIPS WINE & SPIRITS 7,060.33 8/14/2001 105848 102446 PINKERTON SERVICES GROUP 192.00 8/14/2001 105849 102373 PINNACLE DISTRIBUTING 779.51 8/1412001 105850 105428 PIZZA HUT /SKY VENTURES LLC 69.14 8/14/2001 105851 103432 PLANNERS BOOK SERVICE 136.75 8/14/2001 105852 102232 PRAIRIE RESTORATION 297.30 8/14/2001 105853 104065 PREMIER CROWN CORP 449 8/14/2001 105854 102493 PREMIER TECH PACKAGING 2,174 8/14/2001 105855 102899 PRIEVE LANDSCAPING 106.50 8/14/2001 105856 101877 PRUDENTIAL 75.00 8/14/2001 105857 102096 PRUDENTIAL MUTUAL FUNDS 30.00 8/14/2001 105858 102615 PUBLIC EMPLOYEES 18,998 97 8/14/2001 105859 102598 QUADE ELECTRIC I I 884 73 8/14/2001 105860 102052 QUALITY WINE & SPIRITS CO. 1,071.20 8/14/2001 105861 102628 QW EST 1 177 64 8/14/2001 105862 102398 R & R EXCAVATING 156,399.36 8/14/2001 105863 102398 R & R EXCAVATING 70,369.54 8/14/2001 105864 102398 R & R EXCAVATING 96,809.75 8/14/2001 105865 102604 R & R SPECIALTIES INC 132.00 8/14/2001 105866 105547 R L LARSON EXCAVATING INC 7,481.25 8/14/2001 105867 103832 RCH INC 1 9,612.69 8/14/200 5 681 102384 RDO EQ UIPMENT 23.21 8/14/2001 105869 102478 REINER CONTRACTING 7,639.71 8/14/2001 105870 102395 REINER IRRIGATION & SEPTIC 71.90 8/14/2001 105871 101962 REINER LANDSCAPING 93.68 8/14/2001 105872 110216 REMAX REALTY & LARAWAY ROOFING 18,500.00 8/14/2001 105873 109308 RICE STEVE 96.00 8/14/2001 105874 110181 RIPP RESTRAINTS INC 150.00 8/14/2001 105875 1046681 ROCK CHRISTIE 136.76 8/14/2001 105876 102225 RUNNING'S SUPPLY 1,559.87 8/14/2001 105877 105081 I RUTLEDGE LENNY I 344.84 8/14/2001 105878 104748 S & T OFFICE PRODUCTS 490.62 8/14/2001 105879 102436 SARA LEE COFFEE & TEA 331.46 8/14/2001 105880 104746 SCAN AIR FILTER 141.32 8/14/2001 105881 110207 SCHMIT BECKY 1 15.00 8/14/2001 105882 109801 SCOTT'S WINDOWS1 42.60 8/14/2001 105883 109794 SEARS 1 1 425.93 18/14/20011 1058841 102749 SENIOR CENTER ADVISORY BOARD 170.00 18/14/20011 105885 102044 SERVOCAL INSTRUMENTS INC 840.00 8/14/2001 105886 102609 SHOPKO 1 1 135.20 8/14/2001 8/14/2001 105887 105888 102610 104096 SIMONSON LUMBER CO SLABJACKING SPECIALITIES 2,327.65 250.00 8/14/2001 105889 102611 SORENSEN'S SALES & RENTALS 106.50 8/14/2001 105890 105064 SPRUCE RIDGE LANDFILL 26,030.56 8/14/2001 105891 103363 ST. CLOUD RESTAURANT SUPPLY 689.72 8/14/20011 1058921 110195 STAMER JILL 1 45.00 8/14/20011 105893 102612 STANDARD PRINTING 931.63 .8/14/20011 105894 102584 STAR TRIBUNE 1 27.95 8/14/20011 105895 102613 STATE OF MINNESOTA BUILDING CO 76.05 8/14/20011 105896 103062 STEPP MFG CO INC 290.11 8/14/20011 105897 110206 STILLE TERESA 9.60 8/14/2001 105898 103094 SUBWAY 0.50 8/14/2001 105899 103220 SWANSON MARILYN M. .50 8/14/2001 105900 105550 TARGET WTOUR427.35 .81 8/14/2001 105901 110203 TAYLORS FALLS HISTOR:BOAT .00 8/14/2001 105902 110204 TAYLORS FALLS SCENIC 8/14/2001 105903 1 02659 TEK ECHANICAL . 55 8/14/2001 105904 103290 TELECKY MATT 60.00 8/14/2001 105905 101879 TEMPLETON INC 509.83 8/14/2001 105906 101879 TEMPLETON INC 369.95 8/14/2001 105907 104589 THOVSON GAIL 87.00 8/14/2001 105908 103250 TILTON DAVID 240.00 8/14/2001 105909 105519 TORGERSON MARLIN 155.60 8/14/2001 105910 102618 TOWN & COUNTRY TIRE 71.00 8/14/2001 105911 102620 TRI CO WATER 440.86 8/14/2001 8/14/2001 105912 105913 102126 109290 TRUE VALUE TURJAJASEN 1 1,881.22 .00 8/14/2001 105914 1026191 WAY COMM INC .61 8/14/2001 105915 102058 U.S. CAVALRY .98 8/14/2001 105916 102201 UHL CO. .71 D3,046.11 8/1412001 105917 110212 ULI -THE URBAN LAND INSTITUTE .95 8/14/2001 /2001 105918 105919 102427 102624 UNISOURCE UNITED BUILDING CENTERS .45 8/14/2001 8/14/2001 105920 105921 102626 102435 UNITED STATES POSTAL SERVICE US OFFICE PRODUCTS 2,284.00 327.95 18/14/20011 105922 104397 VACUUM GALLERY 19.12 8/14/2001 105923 102132 VIKING COCA COLA 66.00 8/14/20011 1059241 101857 VIKING OFFICE PRODUCTS 322.11 8/14/20011 105925 102642 W. D. COOLING CLINIC 93.45 8/14/2001 105926 101880 WADELL & REED 150.00 8/14/20011 1059271 103342 WAHL REBUILD & REPAIR INC 508.28 8/14/20011 1059281 105122 WASTE MANAGEMENT 41,406.02 0 0 9