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cp09-11-2001 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 11, 2001 1 2. INVOCATION — Rev. Scott Daniels, Vineyard United Methodist Church 3. MINUTES (a) REGULAR MEETING OF AUGUST 28, 2001 Action - Motion to approve as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. CHARTER COMMISSION MEETING MINUTES FROM AUGUST 6, 2001 2. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MEETING MINUTES FROM JULY 17, 2001 3. UTILITIES FINANCIAL STATEMENT FROM JULY 2001 4. PIONEERLAND LIBRARY SYSTEM FINANCIAL REPORT FROM JULY 2001 5. HUTCHINSON AIRPORT COMMISSION MEETING MINUTES FROM MAY 14, 2001 6. FIRE DEPARTMENT MONTHLY REPORT FOR AUGUST 2001 7. BUILDING DEPARTMENT MONTHLY REPORT FOR AUGUST 2001 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 01 -297 — AN ORDINANCE AMENDING SECTION 3 RELATING TO THE DEFINITIONS OF LOT REAR AND YARD, REAR (SECOND READING AND ADOPTION) 2. ORDINANCE NO. 01 -298 — AN ORDINANCE AMENDING SECTION 8 RELATING TO DRIVEWAY SETBACKS FOR RESIDENTIAL ZONED PROPERTY (SECOND READING AND ADOPTION) 3. RESOLUTION NO. 11784 — A RESOLUTION ESTABLISHING LOCATIONS FOR TRAFFIC CONTROL DEVICES 4. RESOLUTION NO. 11783 — A RESOLUTION TEMPORARILY SUSPENDING PARKING RESTRICTIONS ON WEST SIDE OF JEFFERSON STREET DURING ARTS & CRAFTS FESTIVAL 5. RESOLUTION NO. 11785 — A RESOLUTION SETTING INTEREST RATE FOR 2001 ADOPTED ASSESSMENT ROLLS (c) APPOINTMENT OF JOHN HOULE TO HRA BOARD TO AUGUST 2002 (REPLACING JOHN PORTZ) (d) CONSIDERATION OF SHORT -TERM GAMBLING LICENSES FOR 3M CLUB CITY COUNCIL AGENDA — SEPTEMBER 11, 2001 • (e) CONSIDERATION OF APPROVAL OF CHANGE ORDER NO. 1, LETTING NO. 6, PROJECT NO. 01 -19 Action — Motion to approve consent agenda 5. PUBLIC HEARIN G — 6:00 P.M. - NONE 1►10 le i : 1 Di 11►I (a) CONSIDERATION FOR PURCHASE OF FIRE AND PUBLIC WORKS RADIO COMMUNICATIONS SYSTEMS Action — Motion to reject — Motion to approve (b) ORDINANCE NO. 01 -299 - AN ORDINANCE AMENDING CHAPTER 6, ENTITLED "OTHER BUSINESS REGULATION AND LICENSING" BY ADDING SECTION 6.50, 'PROHIBITING SMOKING IN RESTAURANTS AND LIQUOR ESTABLISHMENTS" (SECOND READING AND ADOPTION) Action — Motion to reject — Motion to approve U WOW (a) CONSIDERATION OF RESOLUTION NO. 11786 — SETTING 2002 PRELB41NARY TAX LEVY FOR CITY OF HUTCHINSON Action — Motion to reject — Motion to approve (b) CONSIDERATION OF RESOLUTION NO. 11787 — SETTING 2002 PRELIMINARY TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY Action — Motion to reject — Motion to approve (c) CONSIDERATION OF SETTING BUDGET WORKSHOPS Action — Motion to reject — Motion to approve (a) COMMUNICATIONS Me WRIVINLORI-11412lixul (a) VERIFIED CLAIMS A Action — Motion to approve and authorize payment of Verified Claims A from appropriate funds (b) VERIFIED CLAIMS B Action — Motion to approve and authorize payment of Verified Claims B from appropriate funds E MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 28, 2001 / e 1 0 11 of LCM1911 ' u. Mayor Torgerson called the meeting to order at 5:30 p.m. Councibnembers Jim Haugen, John Mlinar, Kay Peterson and Duane Hoversten were present. Also present were Gary Plotz, City Administrator, John Rodeberg, Director of Engineering/Public Works and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Sam Grozdanov, Shalom Baptist Church, delivered the invocation. ull (a) REGULAR MEETING OF AUGUST 14, 2001 (b) BID OPENING OF AUGUST 22, 2001 FOR POLYMER FEED SYSTEM Gary Plotz, City Administrator, explained that this polymer feed system is for the Wastewater Treatment Facility. The current system is 15 years old and is in constant need of repair. Haugen questioned if the City could accept only one bid. Marc Sebora explained that it is acceptable when all proper actions have been taken to solicit bids. Motion by Peterson, second by Haugen, to approve minutes as presented • 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS I. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES FROM JULY 5, 2001 2. PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM JUNE 21, 2001 3. HUTCHINSON POLICE COMMISSION MINUTES FROM JUNE 25, 2001 4. HUTCHINSON POLICE COMMISSION MINUTES FROM MARCH 27, 2001 5. HUTCHINSON AREA HEALTH CARE BOARD MEETING MINUTES FROM JULY 17, 2001 6. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR JULY, 2001 7. CITY OF HUTCHINSON FINANCIAL REPORT FOR JULY, 2001 8. CITY OF HUTCHINSON REPORT ON INVESTMENTS FOR JULY, 2001 9. HUTCHINSON PLANNING COMMISSION MINUTES FROM JULY 17, 2001 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11778 —A RESOLUTION AMENDING CITY OF HUTCHINSON RESOLUTION NO. 11757 • 2. RESOLUTION NO. 11780 — A RESOLUTION ESTABLISHING INCOME GUIDELINES AND ASSET LIMITATIONS FOR SENIOR CITIZENS 3 (a) CITY COUNCIL MINUTES — AUGUST 28, 2001 • 3. RESOLUTION NO. 11781 —RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A VARIANCE TO REDUCE THE FRONT YARD SETBACK FROM 25' TO A 0' SETBACK AND A CONDITIONAL USE PERMIT TO CONSTRUCT A GARAGE LARGER THAN 1,000 SQUARE FEET AS REQUESTED BY MICHAEL SCHLUETER, 405 MONROE ST WITH DENIAL RECOMMENDED BY THE PLANNING COMMISSION (ADOPT RESOLUTION NO. 11775) 2. CONSIDERATION OF A VARIANCE TO REDUCE THE REQUIRED BOUNDARY SETBACK FOR THE PLACEMENT OF MANUFACTURED HOMES AS REQUESTED BY JEFF MUNSELL, COUNTRY CLUB TERRACE, 448 CALIFORNIA STREET NW WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11774) 3. CONSIDERATION OF A VARIANCE TO REDUCE THE REQUIRED FRONT AND SIDE YARD SETBACK FOR THE LOT -SPLIT AT PLAZA 15 AS REQUESTED BY THE CITY OF HUTCHINSON WITH FAVORABLE RECOMMENDATION AND STAFF RECOMMENDATION (ADOPT RESOLUTION NO. 11776) (d) APPOINTMENTS TO PARK & RECREATION /COMMUNITY EDUCATION ADVISORY BOARD 1. JAY BEYTIEN — REAPPOINTMENT TO YEAR 2004 2. BERNIE MINER — REAPPOINTMENT TO YEAR 2004 • 3. PEGGY WESTLUND — FILLING VACANCY TO YEAR 2004 4. CLAIRE LENZ — NEW APPOINTMENT TO YEAR 2004 (e) CONSIDERATION OF ACCEPTING BIDS FOR SECURITY SYSTEM UPGRADES AT HUTCHINSON AREA HEALTH CARE (f) CONSIDERATION OF ACCEPTING BID AND AWARDING CONTRACT TO VESSCO INC. FOR PURCHASE OF POLYMER FEED SYSTEM Item 4(b)l - Julie Wischnack, Director of Planning/Zoning/Building updated the Council on the changes made to the resolution regarding the annexation issues. Boundaries have changed in the immediate annexation areas with the removal of 12.2 acres. Ms. Wischnack also explained some concerns that the City has if Hennen's Furniture does not develop in the immediate future. There are considerable costs that will be incurred for water and utility hook ups in order for development in that area. Concerns mainly relate to who would incur those costs. This issue may be covered in a development agreement with a future developer. Mayor Torgerson's opinion was that a developer would need to pay upfront costs and that it would not be the taxpayer's responsibility to cover these costs. Motion by Mlinar, second by Peterson, to approve consent agenda. Motion carried unanimously. 5. PUBLIC HEARING — 6:00 P.M. (a) REVIEW THE RE- SUBMISSION OF THE FRANKLIN-GROVE NEIGHBORHOOD SMALL CITIES REHAB GRANT APPLICATION Jean Ward, HRA Executive Director, presented a Power Point presentation on the re- 2 3(a) CITY COUNCIL MINUTES — AUGUST 28, 2001 submission of the grant application. This presentation will be included with the minutes in • the next City Council packet. Mayor Torgerson asked if there were any members of the audience that wished to be heard. Duane Hoversten noted that the last Small Cities Development Project was a huge success and this would greatly benefit the residents of this area. Mary, resident from the area, questioned whether or not property taxes would raise after improvements were made. Jean Ward explained that Minnesota statute ( "This Old House ") provides for exemption from the property tax for all or a portion of the value of improvements made to homes 35 years of age or older. This law is effective for improvements made through January 2, 2003. Ms. Brown, resident of the area, stated this would very much help her with improvements to her home. Motion by Mlinar, second by Peterson, to close public hearing. Motion carried unanimously. Mlinar asked what had changed that this grant needs to be re- submitted. Jean Ward explained that the first application was denied by only 2.5 points. The HRA obtained more leverage funds from rural development and from First Federal. Because they were so close the first time, it was recommended to them to reapply again. Motion by Mlinar, second by Haugen, to approve the Franklin -Grove Neighborhood Small Cities Grant Application. Motion carried unanimously. With the approval of this grant application, Resolution No. 11782 was adopted. • 6. COMMUNICATIONS, REQUESTS AND PETITION (a) REQUEST TO BE HEARD FROM JUDY OLSON REGARDING THE DENIAL OF THE SALE OF EGGS TO MINORS BY LOCAL GROCERY STORES Judy Olson, citizen of Hutchinson, explained that she had sent her children to two local grocery stores to purchase eggs and they were denied due to an agreement between the police department and the grocery stores to not allow the sale of eggs to minors. Ms. Olson feels that this is a poor mechanism to use to control vandalism with children. Ms. Olson suggested that the City Council look at alternatives to control vandalism, such as rewards to kids that will inform the police department of other kids that are taking part in such activities. She requested that a policy be put in place to adopt disciplinary actions in regards to vandalism. Mayor Torgerson noted that "egging" vandalism has reduced in the last few years and that the Council will look at the issue and may be able to become more lenient. uy lei . u.. (a) CONSIDERATION OF ALTERNATIVES TO THE SALE OF THE 1975 SEAGRAVE LADDER TRUCK Marc Sebora, City Attorney, stated that the City of Winsted has agreed to purchase the above mentioned truck for S 100 and for a 5 -year agreement under certain criteria established by the City. The Council was provided with a copy of a purchase agreement the Mr. Sebora had created. Stipulations required by the City are that the City of Winsted maintain the truck in • good operating condition, that they will make the truck available to the City of Hutchinson if needed in mutual aid situations and if the City of Winsted does not comply with the required conditions, the truck would be returned to the City of Hutchinson upon immediate 3(a) CITY COUNCIL MINUTES — AUGUST 28. 2001 demand. • Mlinar commented that this is a very good use of tax dollars. Hoversten commented that he has been informed that the City of Winsted is very excited about this purchase. Motion by Mlinar, second by Hoversten, with Peterson abstaining, to approve the sale of the 1975 Seagrave Ladder Truck to the City of Winsted. Motion carried unanimously. ►1 XMAIUM I ► . (a) CONSIDERATION OF PURCHASING A 1997 MACK DUMP TRUCK Mr. Rodeberg explained that staff has researched various options to purchase an updated dump truck. Based on recommendations, a 1997 Mack RD690S chassis was chosen. Motion by Haugen, second by Peterson, to approve the purchase of a 1997 Mack dump truck. Motion carried unanimously. (b) CONSIDERATION FOR PURCHASE OF FIRE AND PUBLIC WORKS RADIO COMMUNICATIONS SYSTEMS Motion by Hoversten, second by Mlinar, to table this item until a future meeting. Motion carried unanimously. (c) CONSIDERATION OF RESOLUTION NO. 11779 AWARDING BIDS FOR 2001 GENERAL OBLIGATION IMPROVEMENT BONDS Steve Ehlers, Ehlers & Associates, explained that these general improvement bonds are sold • each year for water, sewer, street projects. Moody's Investor Service has reconfirmed the A3 rating for the City. Seven bids were received with US Bank/Piper Jaffrey having the lowest bid. Mr. Ehlers noted that obtaining 10 -year money at 4 '/� % is very good. This resolution needs to be passed and then Ehlers will notify the bidder of the award. Motion by Hoversten, second by Peterson, to approve Resolution No. 11779. Motion carried unanimously. (d) CONSIDERATION OF ORDINANCE NO. 01 -299 AMENDING CHAPTER 6, ENTITLED "OTHER BUSINESS REGULATION AND LICENSING" BY ADDING SECTION 6.50, "PROHIBITING SMOKING IN RESTAURANTS AND LIQUOR ESTABLISHMENTS" (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR SEPTEMBER 11, 2001) Gary Plotz explained background information regarding smoking restrictions in restaurants. In Spring 2001, Marc Sebora, City Attorney, was asked to draft an ordinance regarding smoking restrictions in restaurants. At that time the Council asked for further research before an ordinance adoption. Mr. Plotz explained that a survey had been sent out to local restaurants regarding smoking restrictions. Mr. Plotz reviewed the survey results with the Council. Further research was done on how to present the proposed restrictions to the city. The League of Minnesota Cities informed the City that the City Council cannot delegate the adoption of an ordinance to the city at large. Per legal research that was conducted, the Council would first need to either reject or accept the ordinance and then have it presented to citizens. Marc Sebora noted that several meetings were held in the past with restaurant owners. • Sebora's interpretation was that restaurant owners would not necessarily be against restrictions as long as it was uniform amongst local establishments. Sebora explained that the ordinance presented would prohibit smoking in local restaurants with the exception of 4 3 (a) CITY COUNCIL MINUTES — AUGUST 28, 2001 clubs. He also explained that penalties would be served to restaurant owners if smoking was • allowed and/or if they provided smoking accessories (i.e. matches, ashtrays). Gail Plaisance, owner of Hutch Bowl, expressed that he feels "hurt" in regards to the ordinance proposed. No notification was sent to those affected in regards to this agenda item. Mr. Plaisance suggested having restaurant owners sit down again with the Council and work out the details of the ordinance so that it can meet everybody's needs. He requested only the people effected be present (Councilmembers and restaurant owners, not smoke -free coalition members). Mr. Mlinar explained that this is only the first reading and no final action will be made tonight. Mr. Plaisance feels that this ordinance may in effect have to make business owners close their doors due to financial problems. Mayor Torgerson stated that in a previous conversation he had with Mr. Plaisance, it was stated that the ordinance would effect restaurants and not Mr. Plaisance's business due to the fact that his business was not categorized as a restaurant. Things have changed and now Mr. Plaisance's business would be in the restaurant category. Mr. Plaisance feels that it is possible his establishment could also be classified as a private club. Jean Johnson, McLeod County Public Health, Presented some information on second -hand smoke. Information on illnesses, cancer and disease in relation to second -hand smoke was presented. Jeremy Hanson, MN Smoke Free Coalition, handed out a packet of information to the Council titled, "Economic Benefits of Smoke -Free Ordinances ". Mr. Hanson presented that this information illustrates that smoke -free ordinances do not harm businesses, but actually increases business. • Adam Ling, student at HHS, voiced that as a young adult working at a smoking- allowed restaurant, it does effect him. He stated that he agreed that the restaurant owners and councilmembers definitely should work together on the ordinance. He wanted it to be known that young people do appreciate the concern of city officials in regards to this issue. Judy Olson, concerned citizen, stated that she has asthma and is unable to frequent some establishments due to the extreme second -hand smoke that is present. She also noted that her husband obtained health problems due to second -hand smoke. Hoversten commented that he has done extensive research on this issue. He does have concern on how it will effect the small business owners. He has met with some restaurant owners and they have brainstormed the impact of such an ordinance. Mr. Hoversten voiced that this is a serious health concern and the questions need to be answered as to whether or not the city should do something. Kay Peterson noted that she feels it is not her decision as a city official to tell a local business how to run their establishment. Jay Landreville, Lamplighter Lounge, stated that at an earlier meeting he was under the understanding that it was decided that the ordinance would effect all restaurants and not exclude clubs. His concern was that this ordinance excludes clubs and would hurt his business after a certain hour. Jerry Messner, concerned citizen, stressed the responsibility of the local government. He proposed an example of desegregation and the fact that the government had to make the decision to allow African Americans the same rights as White Americans. Evelyn Swanson, concerned citizen, commented on the Duluth ordinance and the fact that 5 3(a) CITY COUNCIL MINUTES — AUGUST 28, 2001 it was revised and updated to meet needs of work places within the community. She asked the council if this will effect all work places. Mayor Torgerson stated the council will look at this situation. Becky Felling, citizen of Hutchinson and Public Health nurse, spoke in addition to Mr. Messner's comments in regards to government making the final decision to keep the air clean for all citizens. Denise Sertell (sp.), McLeod County Public Health, noted that the County adopted a policy on restrictions as to where smokers could smoke outside their work building. She stated that this policy went into effect with no ill effects. Matt Woefel, Country Kitchen, spoke before the council stating that the restaurant owners do not want to offend non - smokers nor smokers. He requested that the owners and Council work together on this issue. Judy Olson made the comment that people that smoke amongst other non - smokers do harm other people in the area and it is a serious health issue and that smokers need to be accountable of their actions to other people. Hoversten asked Marc Sebora if a first reading was adopted can changes be made before the second reading. Mr. Sebora stated if more restrictions are added a third reading may be needed. If the ordinance becomes more lenient a second reading should suffice. Hoversten was concerned with children in the workplace. He feels that the ordinance should possibly include work places and not just bars /restaurants. Mr. Sebora stated that a third meeting would definitely be needed to accomplish these changes. 41 Mr. Haugen stated that an additional meeting should be held with business owners in regards to the ordinance before the next reading. Jay Landreville commented that if work places were going to be considered, it should be considered now and not at a later date. There was discussion as to how many work places there may be in the community that currently restrict smoking. Motion by Hoversten, second by Mlinar, to approve first reading of Ordinance No. 01 -299 and set second reading for September 11, 2001 with a meeting with business owners to be held before the second reading. When vote for motion was held, Councilmember Peterson voted nay. Roll call was taken with the following results: Haugen — I, Mlinar — I, Peterson — nay, Hoversten — I, Torgerson — I. Motion carved 4 to 1. Pause for tape change. Meeting called back to order at 7:05 p.m. (e) CONSIDERATION OF AUTHORIZING STAFF TO SOLICIT BIDS FOR SALE OF FOUR INVESSEL COMPOSTING BINS WITH SYSTEM CONTROLS Motion by Mlinar, second by Haugen, to approve. Motion carried unanimously. (f) CONSIDERATION OF ENTERING INTO AGREEMENT WITH THE STATE OF MINNESOTA FOR A $1 MILLION DOLLAR GRANT FOR EVENT /COMMUNITY • CENTER Mr. Schieffer, City Attorney, presented on the grant contract with the State of MN. Mr. 6 3(a) CITY COUNCIL MINUTES — AUGUST 28, 2001 Schieffer stated the history of this grant and the fact that last March the Council had voted . unanimously to allow Mayor Torgerson and City Administrator Plotz to sign the grant agreement with the State of Minnesota. There were some errors in language in the original agreement presented by the state that Dolf Moon, Director PRCE, and Mr. Schieffer had requested be changed. Those changes were made, however the errors were not removed. Mr. Schieffer and Mr. Moon will have a meeting with the State of MN to obtain a new agreement with all required changes. Mr. Schieffer noted that the changes are very minor and that there should be no delay with the Wold Architect contract. Once the appropriate changes are made, proper signature will be obtained by Mayor Torgerson and Mr. Plotz and will be sent into the State of Minnesota. (g) CONSIDERATION OF ENTERING INTO AGREEMENT WITH WOLD ARCHITECTS AND ENGINEERS TO SUPPLY ARCHITECTURAL SERVICES FOR EVENT /COMMUNITY CENTER Motion by Hoversten, second by Haugen, to approve entering into agreement with Wold Architects to supply architectural services for event/community center. Motion carried unanimously. (h) CONSIDERATION OF ORDINANCE NO. 01 -297 AMENDING SECTION 3 RELATING TO THE DEFINITIONS OF LOT REAR AND YARD, REAR (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR SEPTEMBER 11, 2001) Mr. Rodeberg explained that the changes are clarifications with the definitions. Motion by Haugen, second by Mlinar, to approve first reading of Ordinance No. 01 -297. Motion carried unanimously. • (i) CONSIDERATIONOF ORDINANCE NO. 01 -298 AMENDING SECTION 8 RELATING TO DRIVEWAY SETBACKS FOR RESIDENTIAL ZONED PROPERTY (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR SEPTEMBER 11, 200 1) Mr. Rodeberg explained this amendment allows older driveways to be 3' from the property line if they are already 3' from the property line. There was concern by staff over all the variances that would need to be issued for these older driveways to meet the 5' requirement and was much easier to make the amendment to this ordinance. Motion by Haugen, second by Peterson, to approve first reading of Ordinance No. 01 -298. Motion carried unanimously. (j) CONSIDERATION TO PURCHASE AIRPORT WHEEL LOADER WITH SNOW REMOVAL EQUIPMENT FROM ST. JOSEPH EQUIPMENT, INC. Mr. Rodeberg noted that this is the actual purchase from the Airport Improvement Fund agreement that was approved. Motion by Hoversten, second by Peterson, to approve purchase of airport wheel loader with snow removal equipment. Motion carried unanimously. r' \1 :\ • (a) COMMUNICATIONS Haugen — Mr. Haugen thanked all of the citizens that were in attendance tonight regarding the . smoke free ordinance. Mlinar — Mr. Mlinar requested that a meeting be scheduled with restaurant/club owners for 7:00 3(a) CITY COUNCIL MINUTES — AUGUST 28, 2001 p.m. on Thursday September 6, 2001 Motion by Mlinar, second by Haugen to schedule meeting with restaurant/club owners for Thursday September 6, 2001 at 7:00 p.m. Motion carried unanimously. Hoversten — Mr. Hoversten thanked the community for contacting councilmembers by phone and in person with issues. He stressed that it is greatly appreciated. Plotz — Mr. Plotz explained that there was a Budget Workshop earlier that day. He requested that an additional Workshop be scheduled for September 11, 2001 at 4:00 p.m. to further review the budget. Hoversten explained that due to so many legislative changes, it is very hard to determine what numbers will be available and agreed that another workshop should be held. Motion by Peterson, second by Mlinar to set a budget workshop for September 11, 2001, at 4:00 p.m. Rodeberg — Mr. Rodeberg stated that most major work has been done on School Road and the project should be complete by the end of the week (weather permitting). There is a project occurring on South Grade Road that hopes to be completed by next week as well. Mayor Torgerson commented that the road improvements that have occurred the past two weeks are a prime example that a third site needs to be looked at for a bypass. Mr. Rodeberg stated that work is being done on locating a third site. Mayor Torgerson commended John and his staff on the projects that were completed this season. MR lei ME "tu',__i II ,1 Lu.. (a) VERIFIED CLAIMS A 40 Motion by Peterson, second by Haugen, to approve and authorize payment of Verified Claims A from appropriate funds. Motion carried unanimously. With no further business to discuss, the meeting adjourned at 7:25 p.m. • 3 (a) 0 0 • • • Franklin Grove Neighborhood • s • ♦ Rehabibtavion Grant Application tai • She IX- partmem of Trade and • • Economic Derelopmeot • august 2001 • • ReaLihIDISSLI❑ Franklin -Grove Street Neighborhood - -- - • W Franklin Street to Grove Street and from the • 400 block of 4th Ave SW to Linden Ave • • SW • .' West of main street and the Adams Street "• project which will be closed out in • September • ✓ 180 dwelling units (includes 6 vacant, 4 • duplexes) • PC -r Citizen Participation • ✓ Informational meeting on April 7, 2000 • with residents of Franklin -Grove s • neighborhood. • ✓Newspaper article published April 20,2000 • in the Hutchinson Leader regarding project • • ✓ Conduct community development survey of • area the summer 2000 -128 surveys returned • • - 'Press release March 2001 regarding intent • to re submit application in September 2001 • Windshield Survey Results • J 112 out of 180 dwelling units were • determined to be substandard (62%) • • ✓ Of the 163 owner- occupied homes, 98 were • determined to be substandard ✓Exterior deficiencies-cracking foundations, • roof repair,old siding with lead based paint ✓Interior deficiencies related to heating, plumbing, energy and electrical I 3(a) I !A E r € TEI • Windshield Survey Results • J 112 out of 180 dwelling units were • determined to be substandard (62%) • • ✓ Of the 163 owner- occupied homes, 98 were • determined to be substandard ✓Exterior deficiencies-cracking foundations, • roof repair,old siding with lead based paint ✓Interior deficiencies related to heating, plumbing, energy and electrical I 3(a) 0 • ,. .re Federal Objective of SCDP Grant • J Required LMI objective —The gross • household income will be within HUD's • • Section 8 income limits adjusted according • to household size for McLeod • County.(Example- 2001 income limit of • $47,200 for a family of four). • • i The 2001 median income for McLeod • County is $59,000. • Estimated Project Rehab Costs • ✓ Three work write -ups were done in the • project area; deficiencies were identified • • and costs were estimated. • ✓ Work write -ups of three homes in the • project area resulted in estimated costs of • • $21,790, $24,600, and $30,425 with an • average rehab of $25,605 per property. • • Overall Goals and Objectives • • ✓ Correct housing deficiencies related to the • health and safety of owner-occupant • • households • ✓ Improve the housing stock in the area via • rehabilitation -79% of the respondents of • � the community development survey • indicated their home is over 50 years old. • (103 homes) • • Interest in Rehabilitation • ✓ There were 67 LMI owner-occupants who responded to the Community Development • Surveys. 42 owner-occupied households • were interested in rehabilitation, 12 said no, • and 13 said "maybe ". • • • New HUD Lead Based Paint Regulations _ _— • J HUD has issued a new regulation to protect • young children from lead -based paint • • hazards in housing that is financially • assisted by the federal government- effective -• September 15, 2000. J Lead poisoning can cause permanent • damage to the brain and many other organs, • and can result in reduced intelligence & • behavioral problems. 2 3 (a) 0 0 0 Estimated Costs of Lead Based Paint Regulations ----- - • ✓ An average cost for lead hazard reduction is • estimated at an additional $7,000 per home. • • ✓ All houses built prior to 1978 that are • rehabilitated with SCDP funds are now required to have a lead risk assessment, • performed by a certified lead risk assessor. • ✓ Work specifications will incorporate • required lead hazard reduction options • Activity Description • The proposed project consists of the • rehabilitation of 20 single family owner- occupied units. • r Rehabilitation assistance is available to • properties with improvement costs up to • • 80%EMV— however, up to 110%EMV or • $50,000 maximum for immediate threat to • health or safety or accessibility issues. • • • Homeowner Eligibility • 'Homeowner must reside in target area • • :Household income must not exceed HUD's • Section 8 Income Limits, adjusted for • family size for McLeod County. ✓ Taxes must be current • . Owner occupied with at least 1/3 interest in • the property • -• ■a,u coer nr nwss�ar • Y - r:�...� ®.. .moo .._ .......� • • • ".. carer ....��....r,...,...m.ir— .....c • • • : Financing Formula for Homeowner Deferred Loans • ✓ I. 100% Deferred Loan at 0% interest for a • five -year period for very low -low income - • • (50 -65% of the County median income) • ✓ 11. 90 Deferred Loan at 0% interest for a • five -year period. 10% owner match for a • • low - moderate income homeowner - (66% - • 80% of the County median income). ✓ A five -year Deferred Loan Repayment • period with 20° /o forgiveness per year. • Administration of SCDP fiords • ✓ The Hutchinson HRA will provide general • oversight in the administration of the • • proposed SCDP and will use the computer • software program "community • Development Manager" to track individual • rehab files. • • ✓ As with the Adams Street Project, the City • of Hutchinson Fimnce Department will • maintain the accounting records. • 3 3(a) 0 0 • Notification of Crrant Awards • J Application due September 30, 2001 with notification expected from DTED Spring 9 2002. ✓ If fimded, implementation complete and • ready for constructi on by Fall 2002. s • • s 0 3 (a) Hutchinson Charter Commission Meeting Minutes • Monday, August 6, 2001 Members Present: Chuck Carlson - Chair, Linda Remucal, Mike Cannon, Roger Petersen, Jean Peterson, Walt Clay, Steve Auger Members Absent: Ron McGraw, Virgil Voigt, Don Glas, Carl Bretzke and Phil Graves Others Present: Dick Schieffer, City Attorney, Ken Merrill, Finance Director and Melissa Starke, Recorder Chair Carlson called the meeting to order at 4:05 p.m. Motion by Clay, second by J. Peterson to approve the minutes as presented. Motion passed unanimously. Chair Carlson clarified the language used in Chapter 2 Section 2.09. The group decided to keep the wording as proposed in the draft by Richard Schieffer. There was also discussion in regards to other enterprise funds such as the liquor store and the compost facility and their relationship to the Charter. Dick Schieffer stated that typically these two enterprises are not included in Charters because they are directed by City Staff, whereas enterprises such as the Hospital and the Utilities are directed by governing boards. There was follow -up discussion from the July 30 meeting in regards to Section 6.02, Subd. 3. Mike Cannon re- capped the information his sub - committee had received from Jean Ward, HRA Director and Christie Rock, HCDC/BDA Director in regards to their feelings on their organization's structure as it relates to the City. The group decided to remove the word "agencies" from this subdivision. Mr. Merrill also gave input in regards to Section 6.03 as far as how new positions /departments are created or reorganized. He explained that typically a department head will either put a new position in the budget, which is approved by the Council, or will work with City staff regarding reorganizations and then present it to the Council for approval. The group continued on with Chapter 7. Section 7.06 — the specific dates will be removed Section 7.07 — Ken Merrill, Finance Director, explained how funds can be transferred. Monies in a department's fund may be transferred from one line item to another (i.e. from supplies to equipment). There is usually not an issue if all the monies are in the general fund — they can be moved within the general fund. In the past, situations have occurred where monies from one department to another have been transferred (i.e. from Park & Rec Dept. to Police Dept.). Mr. Merrill summarized by stating that within a fund, the City has allowed moving of budged dollars within a department (focus has been on the bottom department line) and on occasion has been extended to moving budgeted dollars between departments if affected departments are all under one director. Other changes require City Council approval. 4(a)1 Charter Commission Meeting Minutes — August 6, 2001 Section 7.08 — Increases in budget have been allowed if additional monies are received. • Examples given were of donation by an organization for park equipment, or a vehicle is damaged and insurance covers repair costs. Section 7.09 — Mr. Merrill will be obtaining further information if this can be done and what is authorized. Section 7.11 — Mr. Merrill suggested this section should address the use of equipment certificates and will be providing additional information. Chapter 8 — no changes Chapter 9 — no changes Chapter 10 Section 10.01 — There was discussion in regards to the fact that franchises should not be needed for short-term uses such as sidewalk cafes. Dick Schieffer will create language to be added to this chapter to convey that information. The next meeting of the Charter Commission will be Monday August 27, 2001 at 4:00pm. Additional meetings have been tentatively scheduled for Monday, September 10 and Monday, September 24. • Motion by Cannon, second by R. Petersen to adjourn. Motion carried. Meeting adjourned at 5:25pm. • 4(a)1 • HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY REGULAR BOARD MEETING July 17, 2001 MINUTES 1. CALL TO ORDER: 8:00 AM - CITY CENTER CONFERENCE ROOM Chairman Joel Kraft called the meeting to order. Members present: Duane Hoversten, Debbie Goranowski and Thor Skeie. Members absent: None. Staff present: Jean Ward, Mary Chelin, and Judy Flemming. 2. CONSIDERATION OF BOARD MEETING MINUTES OF JUNE 19, 2001 Duane Hoversten moved to approve. Debbie Goranowski seconded and the motion carried. 3. CONSIDERATION OF STATUS OF ACCOUNTS FOR HRA GENERAL FUND AND PARK TOWERS PROJECT OPERATING FUNDS Debbie Goranowski moved to approve. Thor Skeie seconded and the motion carried. 4. PARK TOWERS • Utility Expense Projections for 2001 Budget were reviewed • A Consideration of Approval for Park Towers 2001 Draft Budget Revision #2 was presented. Thor Skeie moved to approve with the understanding that the revision costs will be covered by the 2002 Capital Fund. Duane Hoversten moved to approve and the motion carried. • A Consideration of Approval for Change Order per the extra cost for the elevator cylinder removal because of extra sand was presented. Duane Hoversten moved to approve. Debbie Goranowski seconded and the motion carried. • The Board reviewed the Draft Capital Fund Plan for 2001 and 2002 • The Board was asked to review a Flat Rent Increase of from $475 to $500. After discussion, Thor Skeie moved to approve the increase. Debbie Goranowski seconded and the motion carried. • A Public Hearing Date for review of the Annual Plan was set for 12:00 —Noon on Tuesday, September 11, 2001. to serve on the • Residents at Park Towers have been notified of the opportunity Housing Authority Board. • Summer Improvement Project is Back Entrance Landscaping. 5. HHPOP Judy Fleming gave an update on the HHPOP. 6. REHAB UPDATES • Adams Street Project was completed and the Final Progress/Closeout submitted to DTED by June 30, 2001. • • Mary Chelin reported on the status of HOME Rental Projects at Clinton House Apartments and at 565 Jefferson Street. 1 4 (a) 2 • • Jean Ward update the Board on the status of the contract with the Willmar HRA per a HOME Rental Rehab Project in Willmar. • Jean Ward reported on the SCDP Franklin -Grove Application 7. FIX -UP FUND PRGRAM Jean Ward reported that the first loan closed on July 13, 2001. COMMUNITY FIX -UP FUND (CFUF) PROGRAM • A Consideration of Resolution to up front loans up to $35,000 using the City of Hutchinson Revolving Housing Rehabilitation Fund was presented for approval, with targets of homes before 1985, or homes in the Franklin -Grove Neighborhood, or for a sub -prime applicant. Duane Hoversten moved to approve. Thor Skeie seconded and the motion carried. • Consideration of targeting a fourth for septic repair /replacement was tabled until there has been communication with the County on assisting to up front loans in McLeod County that are not with in the City of Hutchinson Land Use Plan area. 9. LETTER FROM THE AUDITOR A review and approval of a letter form the HRA Auditor re: Capitalization of prior year expenses was tabled. 10. COMMUNICATIONS FROM THE DIRECTOR • Jean Ward reported she would be on vacation from July 27" to August T�. There has been $5,000 raised towards the cost of the Maxfield Study • Ian McDonald, Wells Fargo Mortgage is planning a Golf Outing for HRA Affordable Housing Initiatives. 11. ADJOURMENT There being no other business Chairman Joel Kraft declared the meeting adjourned. Recorded by Jean Ward, Executive Director L L Debbie Goranowski, Secretary/ Treasurer 0 2 4(a)2 . BAJPE SHEET 31, 2001 I S IT ' . ASSETS - .... UTILIT Y.,riLWT' A C ' LAND d LAND RIGHTS ' DEPRECIABLE UTILITY PLANT TOTAL - UTIL RANT ° LESS ACCUMULATED DEPRECIATION ' I, 'TOTAL - AC4ti.R!R LA TED .DEPRECIATION CONSTRUCTION IN PROGRESS TOTAL CO NSTRUCTI ON IN PROGRESS TOTAL UTILITY °PLANT DEPREC VALUE 1 b RESTRICTED FUNDS & ACCOUNTS FUTURE EXPANSION & DEVELOPMENT INVESTMENT - GAS R " I =.IFiSUfYANEE '•, - !BOND d °IN'�EREST'PAYMENT 1993. BOND. f&ESERV — i993 -- BOND 6 INTEREST PAYMENT 2000 -- " CATASTROPHIC FAILURE FUND T OTAL RE STRICTED FUNDS 6 ACCOUNTS •. Cu"iW- T 6'ACCRUED ASSETS _.__.__ - ACCOUNTS RECEIVABLE OTHER ACCOUNTS RECEIVABLE - 3M ACCTS R ECEIVAB LE -ELEC UNDERBILLING ACCOUNTS RECEIVABLE - CYCLE BILLING INVENTORIES - - PREPAID INSURANCE ACCRUED INTEREST RECEIVABLE CLEARING ACCOUNT ni 4 � fZ .� I ' 3,633,280.02 3,633,280. 41.:,.774, 932.,bi. - 1,929,063.34 432,561.39 90,451.34 ri ce. MUN110PAt - EQUITY 6 LIABILITIES ' " .-.. iR aCIPAL- EQUITY_"__._ MUNICIPAL EQUITY UNAPPROPRIATED RETAINED EARNINGS P .•.LONG TERM LIABILITIES -NET OF -' 1993 PONDS v 2000 BONDS W LEASE_PA_YABLES '- TOTAL�LONG TERM LIABILITIES :` CONSTR,,,,LONTi ACTS & -ACCTS PAY . RETAIN " ACCRUED EXPENSES - RETAINAGE TOTAL CONSTRUCTION 6 ACCTS PAY ,tUfdRENT- 6, ACCRUED LIABILITIES ACCOUNTS PAY .. ACCTS PAYABLE TO CITY OF HUTCHINSON '- ACCRUED PAYROLL A CCRUED VACATION PAYABLE ACCRUED; HEPICAL'., FUND -:- _ PAYJ EEIF'F .:. .. ACCRUED „RAG CUSTOMER _DEPOS-IX9___ OTHER CURRENT 6 ACCRUED LIABILITIES TOTAL CURRENT & ACCRUED LIAR ce. e , v W BW SHEET • J� 31, 2001 —T� OPERATING IN COME OTHER INC04i -. - .. 1,2.."5,934.30 _ _ 994,517.54 .... _ . 1,102,544.27 (3(>13, 2,562,112.50 _ 71 __ • STATEMENT COME d EXPENSES '60 000.00 L^.4, 831.67 • (96,568.33) 410,000.00 50,341.90 31, 2001 27,091.90 i05,000.00 256,i56.0 133,400.00 122,756.08 PREVIOUS _ . CURRENT BUDGETED FUDGE. ANNUAL i . , YEAR TO DATE E M YEAR TO DATE _ YEAR DATE.. DEYIAT.Et1i'1 : _ ,BUDGET 654,416.67 INCOt1E STATEMENT 528,000.00 60,933.33 800,000.00 (488,_906.60) . -: . (472 107,582.37 (637,430.00: 737,027.70 - 629,269_.71 629,7 < SALES - ELECTRIC ENERGY .._ 8,992,922.05 ..._.. __. 10 B 673. 9,311,320.00 1,560,353.55 16,054,000.00 15 SALES FOR RESALE 239,977.00 2,129,236.50 164,840.00 1,964,396.50 634,000.00 ° -, NET INCOME FR OM OTHER SOLRMS 58566.64 —" -_ .. 61, 64260 66,755.00 (5 ,112.40) i08 ,500.00 SECURITY HT& .,._ 7:086 _ - - —. _. _ ... _ r_.. __. ._..� . e POLE RENTAL. _' 2 ,- 2 GO 4,000 0 t1,756.()b) ". 4,000-100 _1a{.3 - ..;_GAB . . ._ . ...,. 3. 932 410.76 5 4913 _695 HS . -.L.._ 3� 828. :000 00 _ i s 67k) 095 85__ 6, Ob0 d0 TOTAL OP LNG REVENUE i3,233,217.45 19,,,69,783.50 _ 13,382,585.00 51187,198.50 23,413,.,00.00 - O PERATI NG EXPENSES 13- FIROINJC'PTbN OPERATION' - - -- - - : -.. - 670,197.04 ^467, 953,17 -. _.r: - 577, 130.00 - ""99,176 "3� _T 9 •, ,... .. _ PRODUCTS N `MKrINTENATdCE _. '%2,9 40.67 363,280 99" �- 260;_240 00 (1p3 A 415. .:: r_ _ rVW�IILL11ll °c_ _ . : - .. �NSM'ION 2. _ ., ._ -? 1 90, _ , , `_' 2 851.500.00 . (d;13 Sb4.5+1): 4; 2SOd °OED GO 1° TRANSMISSION OPERATION _r 2 50 .9 2 ) (250.92) '� 500 00 n 25,066.86 22.20 ,622.20) 148,000 00 ELECTRI DISTRIBUTION OPERATION 209,570.73 234,950.87 192,484.75 (42, 466.12) 330 ;975.00 1e . ELEO'C,`- �1)Y`S,TRZPU,T{bN HAIN'd'E#LANCE ti1,04.71 103,:5:3.2$ - _ 119..385_P,.O 9— 95; 29D 310.,p0, 638:,25 119.10 „� 844 07,: � .. 1;,40 00 -;,,.: '_ _99°_9$.._'4.000:60. ?'- X25 PURCHASED GAS EXPENSE 6,428,377.34 6,55.,0,989.39 5,826,680_00 _ _ - (724,209.39) i0,046,000.00 GAS DISTRIBUTION OPERATION 151,913.14 150,238.92 149,722.43 (516.49) 263,807.50 GAS DISTRIBUTION MAINTENANCE _.. 54,73_7_.72 54,27.4.41 48,928.17 (5,206.24) 73,663.00 LUSTTk�R.e _ - COLLECTIONS,- 150, 337:2ta i95'34.11 149;:1 66 - L45,860:45) _. - 268 8139.00 ADMIN15T$YATiV.E B,�JETtfNSES 876,199,37 '1 146 427 98 i b17�74 12 ., (122,953 tlb) 1,83 ^,379.60 - - - -- E PERAT I ING -- 1,047,085..00 - 1 0 Ob _ 1,943:592'40 -(22 167. TOTAL EXPENSES 12, 007, 283.15 17, 575, 265.96 12, 280, 040.73 (5, 295, 225.23) 20,851,38 OPERATING IN COME OTHER INC04i -. - .. 1,2.."5,934.30 _ _ 994,517.54 .... _ . 1,102,544.27 (3(>13, 2,562,112.50 _ 71 __ 33,_300.00. - 39 170 67:,� '60 000.00 L^.4, 831.67 221,400.00 (96,568.33) 410,000.00 50,341.90 23,250.00 27,091.90 i05,000.00 256,i56.0 133,400.00 122,756.08 290,000.00 502,800:32 - -' _ - 11; 350, 00� -. - '91,4.._ _32 965,. 000 .bw OTHER -'.NET .:".: _. _- � .._ .73,423.23 INTEREST INCOME - - - -- - - -- 194,929.16 MISC INCOME 18,822.25 -- __ MI INCOME - GAS WELLS _ 205,1 TOTAL-OTHER.INCOME _ 4921283.75 __OTHER EXPENSE DEPLETION - GAS MISC EXPENSES I NTEREST EXPENSE _ TOTAL CON T'ROUTIbN TO CITY TOTAL CONTRIBUTION TO CITY ° NON- OPERATI INCOME NET INCOME _ - 151 5 � .00 .00 _.._._ . . 50,000.00 67,871.61 60,925.78 30,800.00 (30,125.78) 55,000.00 258,904.07 340,055.50 325_,380.00 (14,675.50) 597 430.00 326, 775.68 - 400, 981.28. - _. 356, 190.00` _ 467,666.67_ LL 528.000.00.... 60,933.,33 _ .., . _ ::860,000.,-ti00, 654,416.67 467 528,000.00 60,933.33 800,000.00 (488,_906.60) (365,247.63) (472 107,582.37 (637,430.00: 737,027.70 - 629,269_.71 629,7 (4+34.36._ i,924 ,'6,S2--S4 0 HUTCHINSON PIONEERLAND LIBRARY SYSTEM REVENUE AND EXPENDITURE REPORT JULY 31, 2001 REVENUE M -T -D Y -T -D % OF % OF AMOUNT AMOUNT BUDGET BUDGET YEAR CITY OPERATING 0.00 67,858.50 90,478.00 75.00% 58% COUNTY OPERATING 0.00 36,934.50 49,246.00 75.00% 58% GIFTS 33.48 184.65 30.00 0.00% 58% CHARGES, FINES 0.00 0.00 0.00 0.00% 58% COPY MACHINE 206.35 1,465.15 2,400.00 61.05% 58% EQUIPMENT RENTALS 0.00 3.00 0.00 0.00% 58% BOOK SALES 0.00 2,320.00 2,500.00 92.80% 58% OTHER 213.54 389.49 200.00 0.00% 58% TOTAL REVENUES 453.37 109,155.29 144,854.00 75.36% 58% RESERVE 0.00 89,155.74 89,156.00 100.00% 58% GRAND TOTAL 453.37 198,311.03 234,010.00 84.74% 58% EXPENDITURES. • SALARIES - 8,313.86 - 58,322.13 - 103,933.00 56.12% 58% HEALTH INSURANCE -2.00 -14.00 -54.00 25.93% 58% HEALTH INSURANCE- DEDUCTIBLE 0.00 0.00 -0.00 0.00% 58% PAYROLL TAXES - 902.21 - 6,523.09 - 11,872.00 54.95% 58% BOOKS - 1,207.37 - 13,740.89 - 30,000.00 45.80% 58% PERIODICALS - 166.95 - 3,099.39 - 4,000.00 77.48% 58% VIDEOS 0.00 0.00 - 434.00 0.00% 58% BINDINGS 0.00 0.00 - 100.00 0.00% 58% POSTAGE & SHIPPING 0.00 - 108.00 - 400.00 27.00% 58% NEW EQUIPMENT 0.00 1580.00 - 3,000.00 19.33% 58% MAINTENANCE CONTRACTS 0.00 0.00 - 1,248.00 0.00% 58% SUPPLIES 0.00 - 735.24 - 2,000.00 36.76% 58% PROMOTIONAL & PROGRAMS - 155.54 - 758.17 - 1,200.00 63.18% 58% INSURANCE 0.00 - 1,083.61 - 978.00 110.80% 58% ADS & LEGAL NOTICES 0.00 0.00 - 112.00 0.00% 58% AUDITING 0.00 -91.94 - 92.00 99.93% 58% BOOKKEEPING -36.08 - 252.56 - 453.00 55.75% 68% CONTINUING EDUCATION 0.00 0.00 - 427.00 0.00% 58% SALES TAX 0.00 0.00 - 300.00 0.00% 58% TOTAL EXPENDITURES - 10,784.01 - 85,309.02 160,603.00 53.12% 58% RESERVE - 10,330.64 113,002.01 73,407.00 153.94% 58% • 4(a)4 +HUTCHINSON AIRPORT COMMISSION May 14, 2001 5:30 pm. Arrival /Departure Building Minutes Members present: Dave Skaar, Jim Faber, Chuck Brill, Doug Kephart Members absent: Robert Hantge Others Present: John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; There was a quorum of members present. Minutes of previous meetings were not available to be approved due to a lack of a quorum. Old Business: Restroom — The restroom in the oldest hangar was closed during the winter. Commissioners requested that all parties having activities at the airport provide portable toilets for their events. New Business: Civil Air Patrol — The Hutchinson Civil Air Patrol will be hosting an event on May 18 and May 19, 2001. Facilities: Hangars — Discussion was held regarding the condition of the various hangars, proposed maintenance on hangars, • and a proposed new hangar rental agreement Condition of hangars. Olson informed the Commissioners that an inspection of the hangars would be done. Lubrication of doors and other routine maintenance tasks would be completed during the summer months. Maintenance on hangars. Several door seals are missing or broken. Hangar #3 is settling, especially on the east side. Three hangars in hangar #3 have significant flooding problems, which could likely be corrected with an asphalt overlay. Olson and City staff will investigate the potential for asphalt overlay inside the three hangars. Commissioners requested that City staff provide lubrication to hangar doors, as most pilots do not have ladders high enough to access the upper rollers. Hangar Contracts. Commissioners requested that the proposed new hangar rental agreement specifically state that the City is not providing insurance coverage for anything other than aircraft and aircraft parts stored in hangars. Commissioners did agree, however, that up to three non - aircraft vehicles, not covered by the City's insurance, could be stored in hangars at the tenant's risk, provided batteries are disconnected. Commissioners also agreed that appliances could be stored in the hangars, but if used in a hangar, no extension cords could be used and the tenant would have to pay a $10 per month surcharge for electricity. Electrical wring to the appliance's location would be the responsibility of the tenant Olson will work with the City Attorney and provide updated draft copies to the Commissioners for their review. Arrival/Departure Building— Olson reported that utility use during winter 2000/2001 was within guidelines expected by the building's architect. Several potential energy efficiency projects were discussed. Olson will investigate the possibility of building a windbreak for the front entrance door, as well as the access door on the northeast comer of the FBO shop. As part of the windbreak for the northeast door on the FBO shop, a vestibule over the door and protection of the air conditioning units will be considered. Parker reported that the H. V.A.C. system is set up to hold a constant temperature in the building. That means, on many occasions, that the & conditioner and heater may both be working to bold the constant temperature. On some occasions, when neither heat nor air conditioning is needed in the building, both the air conditioner and heater will engage just to keep a constant temperature. This was considered wasteful and Olson was directed to contact a HVAC engineer or contractor to try to solve this issue. 4(a)5 Airport Advisory Commission Minutes May 14, 2001 FBO Shop — Parker requested that the City consider installation of additional insulation in the FBO shop. Parker requested that the City at least considers purchasing the materials, and Parker would supply labor. Olson will work with Parker regarding insulation in the shop. Commissioners gave Parker permission to install a UL listed/OSHA/EPA approved waste oil burner in the FBO shop. Parker will use waste oil from his aircraft maintenance activities to provide supplemental heat to the shop. Parker requested that a gas meter be installed in the shop to more accurately determine utility costs for the shop. Commissioners agreed that installation of the gas meter would be the most accurate and fair way to determine costs Potential Development — Olson reported that he had been working with Jeff Brenhaug of Hutchinson on potential private development at the airport, but had not heard anything for several weeks. Olson will report any future activity. Insurance Requirements — Commissioners agreed that routine inspection of hangars, contents, and activities in the hangars would be the best method to control potential hamrds in the hangars. Inspections will require that two parties be present, however, to avoid potential improprieties. Capital hnprovement Plan 2001 — 2006 Capital Improvement Plan — Olson presented copies of the 2001 — 2006 capital improvement plan (CIP) to the Commissioners. For the three years beginning in 2001, FAA funding for several projects will likely be available through the new Airport Improvement Program (AIP). Hutchinson is eligible for AIP funding in the amount of $150,000 per year for 2001, 2002, and 2003. The CIP presented accounts for the potential AIP fimding. • AIP funding is conditional upon the federal congress approving appropriations for each of the remaining two years. The grant for 2001has already been submitted for crack sealing the runway and taxiway and for purchasing a wheel loader, with wing, bucket and plow for snow removal. General Discussion F.B.O. Contract — There is currently no FBO contract, but the City has proposed that the following major areas of the contract be addressed: 1) Considerruion: Parker would pay $0.88 per square foot for the FBO shop, which is the current rate for hangar space. The City would credit $0.67 per square foot for various services provided by Parker that benefit the City. The resulting consideration would be $100 per month or $1,200 per year. 2) Utilities: Parker would be responsible for all utilities consumed by his operations in the FBO shop, including but no limited to: heat, electricity, and garbage 3) Fuel: Parker would be responsible for all activities related to purchasing and selling fuel. The City would own, and maintain the fuel system infrastructure. 4) Term: The contract would be for three years, but would automatically renew in three year terms upon approval of the Airport Advisory Commission and subsequent action by the City Council. The three - year terms could be applied for at any reasonable tune. Olson will work with the City Attorney to prepare a draft agreement to be presented to Commissioners for review. Alternative Energy Sources for the Airport — A discussion was held related to the potential for alternative energy sources that could be installed at the airport to augment the current system. Wind power and solar power were discussed as the two most viable alternative energy sources for the airport. Olson will continue to investigate their potential at the airport. The meeting adjourned at approximately 7:10 p.m. Next meeting: Tentatively set for August 20, 2001 at 5:30 p.m. at the Arrival /Departure build Topics for the meeting will be: Budget, FBO Agreement, Hangar Rental Agreements. 4(a)5 0 Memo To: Mayor and City Council Members Fran: Brad Emans, Fire Chief Date: 09 /04/01 Re: Monthly Council Update The fire department responded to 35 general alarms in the month of August. The break down of the calls is: City: • Residential Commercial / Industrial 6 MuWamily 5 School Type 5 Hazardous Material 7 Vehicle 2 Grass 1 Rural: Residential 1 Rescue 3 Grass 1 Of the 35 general alarms, two of the calls were arson! 0 • Page 1 4(a)6 Drills / Meeting / Other: • SCBA maintenance Worked with the Park & Recreation on the "Slip and Slide" Assisted the Silver Lake FD during their parade with 1 "Aid / Major heat concerns Trained on Ladder 1 four different nights Put Ladder 1 and Rescue 5 into service Attended the McLeod County Chiefs meeting in Winsted Did 1" Aid and Rescue for the following events at the Fair: Moto Cross, Two Demolition Derbies, and the tractor pull Organized and held our second annual "Fire Service Day at the Fair", this a county wide fire education day Organized our fifth annual fire prevention booth at the McLeod County Fair • • • Page 2 4(a)6 0 0 • CITY OF HUTCHINSON BUILDING / PLANNING / ZONING DEPARTMENT 111 HASSAN STREET S.E., HUTCHINSON, MN 55350 PHONE: 612- 234.9216 FAX- 612.234 RKK -ZS, K" -4, HWH -J, ball. -Z, htWLt -/, URIVt -4, MhI -1, NUV -1, bibN -/, UCl1. -0 DNCU -/, SPRINKLER -2 TOTAL VALUATION $7,302,468 TOTAL PERMITS 107 TOTAL INSPECTIONS 226 4(a)7 S gust 2001 KIM NEW RESIDENTIAL PRNATE YOWNED PUBLICLY OWNED HOUSEKEEPING item Number of Valuation of Nunbec of vakrallon of BUILDINGS No. Buldege Hot etng conntrumlon Bu9dlags Housing 00005 Udlan UnRa Omfr cents Units Omit cents (e c ( (e ) (0 Shot fim* manes. doaehad esae.4,abi. nail. 101 11 1 1 1.152.518 Slnp 4paliy hones, attached SaprarM bl soma p raW saR u�b aeowaesk,rr, 104 S LWNY Two-family t 103 Three- and four4emity bulkIn s 104 Ftro -more fe buildings 105 TOTAL: Stan of 101.106 109 NEW RESIDENTIAL PRIVATELY OWNED PUBLICLY OWNED NONHOUSEKEEPING Item Number of Valuation of Number of Valuatlon of BUILDINGS No. ullolnGs consinlction Buildings Rooms construction Omit cants Ornit cents (a ) ((b )lc) (tl ) r (e HIM%, motels, and tourist cabi (transient accommodations 213 Other nodluusekeepng she9ar 214 NEW PRIVATELY OWNED PUBLICLY OWNED NONRESIDENTIAL Item Number Valuation of Number of Valuallon of BUILDINGS No. of construction Buikli construction Buildings Ornf cants Omit cents e) c a Amusement, aocio, and recreational 319 1 80.000 Churches and olhac religious 319 Industrial 320 Penkhg garages (buildings 6 open decked) 321 Service stations and repair garages 322 Hcspfaa and WtItutlo al 323 Offices, bens. and p(olesslonal 324 Pubic works and utillilm 325 Schools and oher educational 326 Storaa and customer services 327 Other nonreadantlal bull" 326 Saucturee olllac than but" 329 - ADDITIONS, PRIVATELY OWNED PUBLICLY OWNED ALTERATIONS, Item Number Vatuatlon of Number of Valuation of AND CONVERSIONS No- � Buildings constsuction Buildings (a) (b) (c) (d) (e) Residential - Classify ad9aoruo 434 garages and carp" b Ifem 4W Non maklentiel and nMwusekeeping 437 Addtlone of residential garages arid 436 carporn (eheched and deachetl) 3 24. 1 DFMOLMONS PRIVATELY OWNED PUBLICLY OWNED AND RAZING Item Number Number of Number of Number of OF BUILDINGS No. Buiof Housing units Bull" Housing u10e a (b ) (c ) (dl (e SingWIRm9y houses (attached and 645 detached) Two -la" Wlalrge 646 Three-and four -amity buMbgs 697 Flv - moo amity buatfkys "a Al caw bulk&gs and structures 649 RKK -ZS, K" -4, HWH -J, ball. -Z, htWLt -/, URIVt -4, MhI -1, NUV -1, bibN -/, UCl1. -0 DNCU -/, SPRINKLER -2 TOTAL VALUATION $7,302,468 TOTAL PERMITS 107 TOTAL INSPECTIONS 226 4(a)7 S • • INDIVIDUAL PERMITS AUTHORIZING CONSTRUCTION VALUED AT SSD0,000 OR MORE Please provide the following information for each permit euOwdLrg construction valued at E500,000 or more entered In my of dw above section, Item No Iron above sections (a) Description (b) Name and address of owner or builder (c) Ownermlp Mark (X) One (d) Valuation of w truction Omit cams (e) Number d Houshg units (0 Buildings (g) 320 1 bukAg 3M an � Private ❑ Pubw s 5,000,000 to address 905 Adams St SE H 915 Adams ST SE 320 K l f LI'lal ErierQy W Private ❑ Public $ 900,000 e etltlress 150 Michi an St SE 150 Mirhiqan ct SF Hutchinson MN 55 IOnd of budding ❑ Private ❑ Public S Sil address Kind of boding ❑ Private ❑ Public $ Sit address Comments Are you aware of any new permit - Issuing lurisdiclions? ❑ No ❑Yes - Please give additional intormetlon in cromnrents. Name of person to contact regarding this report Telephwie Area code Nunber Extension Title NO POSTAGE NECESSARY IF MAILED IN THE UNITED STATES BUSINESS REPLY MAIL n F4aWTN0.w10 BOSTgylM%Ap,gE POSTAGE Y K PAID BY ADDRESSEE F. W. Dodge 4�ial11 [iuF A 0 l,buls�q CiW 4� CnY,.ii Building Stalisho It) Bar 609 Lexinglum MA 02420 -9536 Ill��r��l�l�l��lr�lrlllr�rl�lr „I�I�l�Ilr�ll��llr��lrl,�Ilr�rl SUB14 3TdV1633V1d 4(a)7 • Hutchinson City Code Chapter 11 Section 3 Definitions PUBLICATION NO. ORDINANCE NO. 01 -297 Ordinance Amending Section 3 Relating To The Definitions of Lot Rear and Yard, Rear SECTION 3: DEFINITIONS LOT FRONT: That portion of a lot abutting a public street. If a lot abuts two public streets, the lot front is the narrower of the two lot edges. LOT REAR: That portion of a lot directly parallel with the front property line, but on irregular lots see sketch Appendix "A" of Section 3. On corner lots, the rear shall be considered as parallel to the street upon which the lot has its least dimension. YARD, FRONT: A yard extending across the entire front of the lot and measured between the front line of the lot and the front line of the building, or any projection thereof other than steps, balconies, paved terraces, open decks, or bay windows. YARD, REAR: A yard extending across the entire rear of a lot and measured between the rear lot line and the rear of the building, or any projection thereof other than steps, balconies, paved terraces, porches or bay windows. On corner lots, the rear shall be considered as parallel to the street upon which the lot has its least dimension. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this day of 2001 Attest: Gary D. Plotz Marlin Torgerson, Mayor • Amendment to the definition of Lot rear and Yard, Rear City Council August 28, 2001 — Page 1 4 (b)1 PUBLICATION NO. • • I �J ORDINANCE NO. 01 -298 AN ORDINANCE AMENDING SECTION 8 RELATING TO DRIVEWAY SETBACKS FOR RESIDENTIAL ZONED PROPERTY 3) Setbacks, Yards, and Heights: All residential districts shall require new driveways to be setback 5 feet from the side and rear property lines. If the driveway is being replaced repaved or reconstructed and the driveway is located less than 5 feet. but 3 feet or more from the property line the driveway permit may be issued with out a variance. The apron and curb cut shall be hard surfaced EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this Attest: Gary D. Plotz City Administrator day of 2001 Marlin Torgerson Mayor 4(b)2 Police/Emergency Management Services • 10 Fro kiln Street SW nutchln n, MN 55350 -2464 320 - 587- 2242(F" 320 -587 -6427 The Honorable Marlin Torgerson City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 Dear Mayor Torgerson: The 27 Annual Arts and Crafts Festival / Taste of Hutchinson sponsored by the Hutchinson Area Chamber of Commerce will be held Friday, September 14 from 10:00 a.m. to 6:30 p.m. and Saturday, September 15 from 9:00 a.m. to 5:00 p.m. Because of the difficulties we have encountered in the past, due to enforcement action we have taken along Jefferson Street regarding parking complaints, I would like to request that the council pass a resolution temporarily suspending the parking restrictions. I would request that parking be allowed on the west side of Jefferson Street from Washington Avenue to Fifth Avenue SE. These five blocks are currently signed No Parking Bike Lane" on the west side. 1•wc request that this temporary easement in parking enforcement tSe in place from 6:00 a.m. on Friday the 15"' until 6:00 p.m. on Saturday the 16"'. The police department would work with the street department in coordinating the marking of the signs. I would also request your permission to allow the former Simonson's Lumber property to be used for overnight vendor parking. I spoke with Dolf Moon about this possibility and he does not see a problem. Due to traffic congestion problems along Main Street and around Library Square during this weekend we are also going to move the weekly Saturday Farmer's Market to First Avenue SW between Franklin Street and Glen Street. Please advise us of your wishes. Respectfully, HUTCHINSON POLICE SERVICES David E. Eriandson Lieutenant • DEE:Ikg Printed on acyckd pepel - 4 (b) 3 September 4, 2001 RESOLUTION NO. 117 84 • RESOLUTION ESTABLISHING LOCATIONS FOR TRAFFIC CONTROL DEVICES WHEREAS, the Director of Engineering and the Police Chief agree that the following areas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locations as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following locations for traffic control devices: "NO PARKING —12 a.m. to 6 a.m. —1 November to 1 April ' ... signs shall be erected on the west side of School Road from South Grade Rd SW to the south side of the Crow River; AND on the east side of School Road from South Grade Rd SW to McDonald Dr SW. 2. "NO PARKING — Bike Lane" signs shall be erected on the east side of School Road • between McDonald Drive SW and State Highway 7/22. "NO PARKING" signs shall be erected on School Road from the Crow River Bridge to State Highway 7/22 4. "RIGHT LANE BIKES ONLY" signs shall be erected on the east side of School Rd SW between McDonald Dr SW and the Crow River Bridge. Adopted this 11th day of Sept. , 2001 by the City Council of Hutchinson, Minnesota. Mayor - Marlin Torgerson • City Administrator - Gary D. Plotz FARWUbfc WwWR8Sdub0n 7RAFF10TMfeo33.dx 4(b)3 . Resolution No. 11783 RESOLUTION TEMPORARILY SUSPENDING PARKING RESTRICTIONS ON JEFFERSON STREET WHEREAS, the 27"' Annual Arts and Crafts Festival/Taste of Hutchinson will be held Friday, September 14 from 10:00 a.m. to 6:30 p.m. and Saturday, September 15 from 9:00 a.m. to 5:00 p.m.; and WHEREAS, there have been difficulties in the past along Jefferson Street regarding parking complaints; and WHEREAS, there have also been traffic congestion problems along Main Street and around Library Square during this weekend; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Parking will be temporarily allowed on the west side of Jefferson Street from Washington Avenue to Fifth Avenue SE. 2. The former Simonson's Lumber property will be used for overnight vendor parking. 3. The weekly Saturday Farmer's Market will be moved to First Avenue SW between Franklin Street and Glen Street. Adopted by the City Council this l l day of September, 2001. Marlin Torgerson, Mayor Gary D. Plotz, City Administrator 16 4(b)4 • CITY OF HUTCHINSON RESOLUTION NO. 11785 RESOLUTION SETTING INTEREST RATE FOR 2001 ADOPTED ASSESSMENT ROLLS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT all assessment rolls, which have been adopted and will be adopted relating to 2001 improvement bonds, are hereby changed to read an interest rate of 5.05. This rate is the true interest rate of the 2001 Improvement bonds plus 1 %. Adopted by the City Council this 11th day of September 2001 0 Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator • 4(b)5 City of Hutchinson FEE: , APPLICATION FOR GAMBLING DEVICES LICENSE Approved by. Building Fire Application shall be submitted at Police least _ days prior to the Gambling occasion I, _I /GJ� I )OrY), prLO– [� 5. AND I, P r,, ,Q- L L i4N.St2'— — Name of Authorized Officer of Namd of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of gambling in accordance with the provisions of the City of Hutchinson Ordinance N0. 655 and Minnesota Statutes Chapter 349 for the license year ending 4'O/ uti Si atures: " th rize 'Office o Organi, tion Designated Gambling Manager o organization A. The following is to be completed by the duly authorized officer of the organization: 1. True Name: _�b1A m 71 Ef3� (last) (first) `` (middle) 2. Residence Address: Zo9fpa Mj)"knr A11�. �u�ch nlnn. MtA, 6' (street) (city) (state) (zip) 3. Date of Birth: Oq - 20 -SR 4• Place of Birth Lik MO. (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No _&_. If Yes, explain B. The following is to be completed by the designated gambling manager of organization: 1. True Name: .7P (last) (first) (middle) 2. Residence Address: „9/7<Z yr iaarl flir t* � /�mw �S3 S - D (street) (city) (state) (zip) 3. Date of Birth: ? S� 4. Place of Birth: • (mo /day /year) (city /state) 4 (d) • 5. Have you ever been convicted of any crime other than a traffic offense? Yes No _X . If yes, explain 6. How long have you been a member of the organization? 1 3 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used ,�(n 0.IL41 ti1u i dina 2. Date or dates gambling devices will be used 5 Ca ' ;)COf (date and /or day(s) 3. Hours of the day gambling devices will be used: of week) 4. 5. 6. From v' �AAM To ZC A.M. Cam• Maximum number of players Will prizes be paid in money or merchandise? Will refreshments be served during the time the gambling devices will be used? Yes Z No If so, will a charge be made for such refreshments? Yes NO _ . D. Organization Information: I4� +J; IASon 1. Address where regular meetings are held A w5535 , 2. Day and time of meetings < RA 71u(s, „f Each 5 AN 1 3. Is the applicant organization organized under the laws of the State of Minnesota ? Yes No 4. How long has the organization been inexistence? t J�i�"Vea -c S — T 4a. How many members in the organization? ) w Co 5. What is the purpose of the organization? S erve 3m em ` oJe 2�5 6. Officers of the Organization: Name Address Title Ae A �; 7. Give names of officers or any other persons paid for services to the organization: Name Address Title • - 4 (d) • D. Organization Information: (Continued) 8. In whos custod will organization re co ds be kept? Nam �' Address 9. If the o ganization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Name of Insurer and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 11. Attacg a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company 3. 0 4• Amount and duration off' bond Application is hereby made for waiver of the bonding requirements. Yes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize m.yspIS with the counts thereof. Date e of "authorized o orAani,za Subscribed and sworn to forme me ary public on this 30 day of C ?Co turp of No ry Public Commission expires on Subscribed and sworn to before me a notary public on this , 19 • Signature of Notary Public Commission expires on JOLEEN A. NL,v'dr"�K NBTAAYPUBUG - MINNESOTA �+ My Comm. Exp. Jan. 31, 20 ne , day of 4(d) cunvm TF v • City of utchinson FEE: W� APPLICATION FOR GAMBLING DEVICES LICENSE Approved by_ Building Fire Application shall be submitted at Police least days prior to the Gambling occasion AND I, Name of Authorized Officer of Nade of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game ofg amblingin accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending 6 Si atures:�"� Au "o zbd Officer of "Urge 11 zation Designated Gambling Manager of organization • A. The following is to be completed by the duly authorized officer of the organization: ✓ 1. True Name: 10M (last) (first) (middle) 2. Residence Address: Z0910P M 4)'\nf AoE. H4C � Ins6(1 (street) v (city) (state) (zip) 3. Date of Birth: 0 - ZO - Sr9 4. Place of Birth Iy)" . (mo /day /year.) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No y, . If Yes, explain B. The following is to be completed by the designated gambling manager of organization: 1. True Name: (last) (f (middle) 2. Residence Address: kf��'f'11vcav11 ✓ lrvkl S535_ (street) (city) (state (z,p) 3. Date of Birth: :5 4. Place of Birth: c ah/ lk • (mo /day /year) (city /state) 4(d) 5. Have you ever been convicted of any crime other than a • traffic offense? Yes No -- X_. If yes, explain 6. How long have you been a member of the organization ?l la—ZLI � 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used 0M 0 kk h d'+0- kinson b+l Win 4 2. Date or dates gambling devices will be used S E 2 4, aa J Day and time of meetings "� r huf5. 0�& � mon +h (date and /or day(s) 3. Hours of the day gambling devices will From M To / /,fJ� A.M. be used: of week) the . State of Minnesota? Yes Av No _ (00 A M. J P. M. 4. How long 4. Maximum number of players 4a. How many 5. Will prizes be paid in money or merchandise? 5. 6. Will refreshments be served during the time the gambling of the Organization: devices will be used? Yes X No If so, will a charge Name be made for such refreshments? Yes NO �< Organization Information: d'+0- kinson 40. 1. Address where regular meetings are held Q15 A AaM5 S+ 51= nA >r 553 2. Day and time of meetings "� r huf5. 0�& � mon +h 7; 15 hM 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes Av No 4. How long has the organization been in existence? 0 e Q5 4a. How many members in the organization? I 00 5. What is the purpose of the organization? ;eivc 3.,n am 42 �V eeS 6. Officers of the Organization: Name Address Title W • - Give names of officers or any other persons paid for services to the organization: OD E. • Organization Information: (Continued) 8. In wh custody, will orga ization records be kept. 1 Nam os Address r��f�✓ 9. If the o ganization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used,,or while on the licensed premises, please state the Name of Insurer and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 11. Attach a list of all active members of the organization. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond 4. Application is hereby made for waiver of the bonding requirements. Yes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize mysIS with '.hg con�6ents thereof. of duthorized officer or organization Date: - Su cribed and sworn to of re me a Lary public on this 3p; day of AU 6 0 ST ZT } sworn to turn of Ndtary Public Mission expires on Subscribed and sworn to before me a notary public on this day of 19 Signature of Notary Public Commission expires on ` JOLEEN A P P { « a , NOTARY PUBUC 671°' -_,TA a` MY Comm_ Fey, Jan. S - --. ...__v:: -.- .4(d) CHANGE ORDER NO. 1 CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234 -4209 Sheet 1 of 1 ONTRACTOR: Duininck Bros Inc Letting No. 6 Project No. 01 -19 Consultant: Otto & Associates Otto Project 408 6th St, P O Box 208, Prinsburg MN 56281 -0208 9 West Division St, Buffalo MN 55313 No. 0641 Project Location: Third Addition to Rolling Meadows. Dated: 08/1512001 DESCRIPTION OF CHANGE: Change in Quantity Items. Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount DIVISION IV - STREET CONSTRUCTION 1 2112 SUBGRADE PREPARATION ROAD STA 9,60 $175.00 $1,680.00 15 2503 RESET APRON, RIP RAP LS 1.00 $1,301.30 $1,301.30 TOTAL INCREASE ITEMS $2,981.30 NET INCREASE ----------------------------------------- - - - - -- 52,981.30 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $2,981.30 (add)1(deduct). An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS/DEDUCTIONS THIS ADDITION /&E&UG -T" TOTAL $273,871.95 5 0 $2,981.30 $276,853.25 APPROVED: Duininck Bros Inc, Contractor PR/ DATED: APPROVED: Marlin Torgerson, Mayor DATED: APPROVED: o Marty i ro ct Engineer A PPROVED : John P. eberg, N cto of Engineering DATED: 41 1 APPROVED: Gary D. Plotz, City Administrator DATED: F L 4(e) CITY OF HUTCHINSON MEMO Finance Department September 6, 2001 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: RADIO EQUIPMENT FINANCING Water, wastewater and Hutchinson Utilities have in their budget radio upgrade money in 2001. Parks, streets, engineering, fire, planning, and administration do not have money budgeted. With Chief Madson's proposal it is estimated the cost would be $46,000 for the unbudgeted departments. It would be proposed the city use equipment certificates over a 5- year period for the unbudgeted purchases. We already are planning to finance the fire trucks purchase and could be part of those certificates. Current estimated annual payment is $10,600 for $46,000. LJ 7 (a) MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Steve Madson, Director of Police /Emergency Management Service DATE: August 22, 2001 RE: Fire and Public Works Radio Communications Systems Sometime ago, I outlined the need to upgrade the radio communications systems for the fire and public works departments. We have devoted an extensive amount of time and effort in our attempt to identify systems which meet the goals of being usable, obtainable, affordable and provide the measure of safety which these systems demand while also providing the interoperability necessary for emergency management purposes. After nearly a year long endeavor, we believe we have put together a system which will meet the aforementioned goals. • 1 will not attempt to list all of the issues that are confronting the employees using the current systems. I will enumerate the major issues; however, I will be present at the August 28 Council meeting at which time I will deliver a formal presentation regarding the problems and proposed solutions to these issues. The Hutchinson Fire Department has operated on a simplex radio system since the first installation of mobile radio communications in its' vehicles. Since that time, handheld radios have been added to enhance fire - ground tactical capabilities. This system was adequate at the time because there was little radio frequency interference and little usage of the existing radio frequency. This now, of course, has drastically changed. With the proliferation of wireless communications, more powerful base stations and greater demand for radio frequencies, we can no longer rely upon the simplex radio system to provide safe, reliable radio communications. Therefore, we are proposing to update the current system to a repeater system which will allow our fire service personnel to talk hand held to hand held anywhere within the fire protection district. The estimated cost is 06,000. f 2tt, POO . The Hutchinson Public Works area; comprised of engineering, parks, planning, building, water, wastewater, composting, recreation, streets, forestry and zoning, have been utilizing a simplex radio system since implementation of mobile radio communications. The current system is inadequate for the same reason as the fire department plus there are too many users on the single frequency. Since the availability of VHF frequencies is next to nothing, we are proposing to move public works from the VHF band to UHF band where there are • available frequencies. Additionally, we are proposing that the City of Hutchinson enter into a partnership agreement with Alpha Wireless Communications for the purpose of sharing 7 (a) . Mayor and Council August 22, 2001 Page 2 a UHF infrastructure which is currently operating on the north water tower. Alpha Wireless has been operating a UHF business band radio system for many years in the Hutchinson area. They have invested a significant amount of money on this infrastructure and are willing to partner with the city. In return for the partnership, the city would allow Alpha Wireless to remain on the north water tower. Alpha Wireless would contribute $26,100 in infrastructure (base station repeater and antenna system) and the city would contribute $9,180 (base station repeater and interops bridge). This arrangement will accommodate radio frequencies for all users, which will allow for individual work groups among all of the public works components. Additionally, we will also be able to bring Hutchinson Utilities into this system which will afford for improved communications during emergency conditions. As previously stated, I will be present at the August 28 Council meeting to deliver a power - point presentation which I hope will help to understand these rather complex issues. It will be necessary to accomplish the following tasks on the 28"': • Approve or reject the purchase and installation of the fire department radio system. • Approve or reject a contract with Alpha Wireless for system integration for the fire • department system. • Approve or reject the purchase and installation of the pubWC Wrks radio system. • Approve or reject the Site Partner/Technology Partnership ggreement with Alpha Wireless. If you have any questions, feel, free, to contact me at"at'tyVnw, , Akg 2001 -01 -0008 • 7 (a) • SYSTEM INTEGRATOR AGREEMENT This Agreement is made this _ day of 2001, between City of Hutchinson, hereinafter referred to as "Client ", and Alpha Wireless Communications Co., 1115 Cross ST, North Mankato, MN, hereinafter referred to as "Integrator." WHEREAS, Client wishes to retain Integrator to assist in the improvement of its Fire Communications and related Law Enforcement systems located at the South Park Water Tower. NOW THEREFORE, in consideration of the mutual promises herein contained, it is agreed between the parties hereto as follows: 1. DURATION OF AGREEMENT: This agreement will continue in effect until acceptance by client of the final phase of the specific project objectives, as set forth in Exhibit A unless terminated earlier under paragraph 2 below. 2. EARLY TERMINATION: This agreement shall terminate automatically on the occurrence of any of the following events: a. Bankruptcy or insolvency of either party • b. Sale of business of either party c. Failure of client to pay Integrator within thirty (30) days from the date payment is due, all or any part of compensation as set forth in Exhibit A. d. Upon 30 day written notice by either party. (Services performed prior to contract termination will be billed at standard hourly rate of $150 /hour). 3. DUTIES OF INTEGRATOR: Integrator agrees to provide services per attached Exhibit A. Integrator will determine the method, details and means of performing the specified services. 4. STAFF /ASSOCIATES: Integrator, at its own expense, may employ such assistants deemed necessary to perform the services specified. Integrator assumes full and sole responsibility for the payment of all compensation and expenses of any assistants and for all state and federal income tax, unemployment insurance, social security, disability insurance and other applicable withholdings. 5. EXPENSES: Integrator shall be responsible for its own cost of doing business and for all cost and incidentals required to perform the services for client. 6. INDEPENDENT CONTRACTOR: It is understood by both parties that Integrator is an independent contractor and not an employee, agent, joint venture, or partner of client. Integrator will carry all necessary worker's compensation insurance for • employees and agents and agrees to hold client harmless and indemnify client for any and 7(a) all claims arising out of any injury, disability, or death of any of Integrators employees or . agents. 7. COOPERATION: Client agrees to comply with all reasonable requests of Integrator necessary to the performance of Integrator's duties under this agreement. 8. ASSIGNMENT: Neither this agreement nor any duties or obligations under this agreement may be assigned by client without the prior written consent of Integrator. Likewise, neither this agreement nor any duties or obligations under this agreement nor any duties or obligations under this agreement may be assigned by Integrator without the prior written consent of client. 9. ENTIRE AGREEMENT: This agreement supersedes any and all agreement, either oral or written between the parties hereto with respect to the rendering of services by Integrator for client, and contains all covenants and agreements between the parties with respect to the rendering of such services. Each party to the Agreement acknowledges that no representations, inducements, promise or agreements, orally or otherwise, have been made by either party, or anyone acting on behalf of any party, which are not embodied herein, and that no other agreement, statement or promise not contained in this Agreement shall be valid or binding. Any modifications of this Agreement will be effective only if it is in writing and signed by both parties. • IN WITNESS WHEREOF, the parties have executed this agreement the day and first above written. City of Hutchinson By Title Alph, ireless munications Co. Title n U 7(a) • EXHIBIT A SYSTEM INTEGRATION SERVICES Scope of services Alpha Wireless will assist the City in the effective design, procurement, installation and optimization of a new Fire Repeater, the combining of existing law enforcement transmitters and the improvement of RF isolation at the South Park Water Tower. Specific Services • Review and analysis of existing communications systems and alternative sites • Perform site compatibility studies for proposed sites • Present options and recommendations for alternative sites • Assist in site selection • Assist in frequency selection • Conduct coverage test to determine acceptable coverage • Prepare FCC license and submittal to frequency coordination • Frequency coordination fees to modify existing license • Monitor frequency for selection of CTCS tone • • Design system using existing antennae • Prepare equipment list of required radio equipment • Receive equipment at our facility • "Stage" equipment prior to field installation, test and acceptance • Programming of duplexer to final frequency choice • Programming of multicoupler • Programming of receiver for Statewide Mutual Aid • Reconfigure antenna cabling to allow state fire to utilize same antenna as MINSEF/PT to Pt transmitter and PD Simplex • System installation and optimization. • Reprogramming of console at Hutchinson PD to accept and control system changes • Coordinate work required by subcontractor such as Telephone company or electrician • Provide operator training, proof of performance testing, minor adjustments as needed. • Any and all additional services required to make system operational and acceptable to customer expectations Amount of Reimbursement for services Upon completion Client shall pay Alpha five thousand dollars ( $5000.00) • 7 (a) • Specific equipment, parts, or items provided Cabling, connectors, and wiring to connect communications equipment Power cables and line transformers Power grounding Any miscellaneous items necessary for a operating system Additional Parts/ Services not part of this contract Console Programming of McLeod County Console in Glencoe ..............$800.00 Programming of subscriber units .................... ............................... 20.00 each Fumish battery box and battery for standby power ..... .........................100.00 • • 7(a) • SITE PARTNERITECHNOLOGY PARTNER AGREEMENT This Agreement is made this day of 2001, by and between Site Partner City of Hutchinson, MN (" Hutch "), a Minnesota City, and Technology Parmer Alpha Wireless Communications Co ( "AWCC "), a Minnesota Corporation d.b.a. Mankato Mobile Radio, in Mankato, Minnesota. WHEREAS, Hutch has a site, specifically a water tower located at the junction of School and Golf Course Rd in the city of Hutchinson, MN. and WHEREAS, AWCC has technological expertise in designing, building, and operating UHF LTR Trunking systems, and has constructed a YG Trunked Industrial system under call sign WPPG768 at the above referenced site, and WHEREAS, Hutch is interested in operating a communication system for its public works and utilities departments which utilizes UHF LTR trunking technology, NOW, THEREFORE, Hutch and Alpha agree to work together to further the interest of respective parties as follows: AWCC has installed and agrees to continue operating an UHF LTR Trunking system and has constructed an equipment enclosure within the base of the water tower. The system installed is valued at nineteen thousand five hundred dollars ($19,500.00) and consists of the following: (1) UHF dual feed antenna (2) 7/8" transmission feed lines with connectors and in line lightning arrestors (1) Grounding hardware (1) is Transmitter Combiner and cabling (1) Receiver multicoupler with cabling (2) Equipment Racks (1) 8'x10' secured equipment enclosure (2) Telephone line and equipment AWCC will continue to repair and keep all equipment in proper working condition as long as this agreement is in effect. AWCC shall be responsible for insuring all equipment against loss by theft, lightning, storm damage, or any other incident that could render the equipment unusable. AWCC will construct one channel of UHF LTR Trunking on a frequency obtained by Hutch and for Hutch's use and provide all repairs necessary for proper operation. The cost basis of this equipment will be sixty six hundred dollars ($6600.00) Hutch will provide tower space and electrical needs in exchange for the use of AWCC's antenna system and AWCC's providing one channel of UHF LTR Trunking as long as this agreement is in force. Should Hutch decide to terminate this agreement, AWCC agrees to sell the UHF antenna system as listed above for nineteen thousand five hundred dollars ($19,500.00) less 10% per year depreciation for each year this agreement is in force but not less than 50% of the original cost. AWCC agrees to sell the one channel of UHF LTR Trunking for sixty six hundred dollars ($6600.00) or a price as agreed upon by both parties. Hutch will construct one channel of UHF LTR Trunking on a frequency obtained by Hutch and for Hutch's use at a cost of sixty six hundred dollars ($6600.00) and reimburse AWCC for service and repair of equipment at a rate of thirty -five dollars ($35.00) per month. Hutch will be responsible for insuring all equipment against loss by theft, lightning, storm damage, or any other incident that renders the equipment unusable. J 7(a) • AWCC will assist Hutch in obtaining two (2) UHF repeater pairs within the FCC YW service code suitable for operation as UHF LTR Trunking channels. Any FCC and frequency coordination fees shall be responsibility of Hutch. Should Hutch usage require additional channels, AWCC agrees to provide additional equipment at the same price as outlined in this agreement. AWCC will construct an " interops" channel, which connects the UHF LTR Trunking system and Hutch's existing VHF frequency at a cost to Hutch of twenty one hundred dollars ($2100.00). This option will consist of a control station interfaced to the communications console and an UHF LTR/ VHF transceiver system located at the existing VHF system tower and utilizing Hutch's existing VHF antenna system. Hutch will be responsible for all repairs and failures to the equipment such as loss by theft, lightning, storm damage, or any other incident that could render the equipment unusable. AWCC will "manage" the UHF LTR system. "Manage" shall include system diagnostics, system programming, system optimization, interference isolation, activations, deactivations, and system usage reports. IN WITNESS WHEROF, the parties have caused this Agreement to be duly executed as of the Date first above written. CITY OF HUTCHINSON ALPHA WIRELESS COMMUNICATIONS CO. Paul Hoefs LJ 7(a) 0 0 Initial Alpha Wireless Investment Antenna System, Building Combiners, Couplers, Racks Misc hardware 19500 Repeater w/ UHF Controller for City use 6600 TOTAL _ 26100, Ongoing Alpha Monthly Service on Antenna System 150 Service on Repeater 35 Total Initial Hutchinson Investment Repeater w/ UHF Controller for City use 6600 Interops Channel 2100 FCC License Coord 480 Total ;, -9180 Ongoing Hutch Monthly Service on Repeater 35 Total y 35 7(a) ORDINANCE NO. 01 -299 AN ORDINANCE OF THE CITY OF HUTCHINSON AMENDING CHAPTER 6, ENTITLED "OTHER BUSINESS REGULATION AND LICENSING" BY ADDING SECTION 6.50, "PROHIBITING SMOKING IN RESTAURANTS AND LIQUOR ESTABLISHMENTS" Section 1. Hutchinson City Code Chapter 6, entitled "Other Business Regulation and Licensing ", Section 6.50 entitled "Prohibiting Smoking in Restaurants and Liquor Establishments" is hereby adopted to read in its entirety as follows: SECTION 6.50. SMOKING IN RESTAURANTS AND LIQUOR ESTABLISHMENTS - PROHIBITED: Subd. 1. Findings of Fact and Purpose: The City Council finds that the presence of secondhand tobacco smoke in restaurants and liquor establishments is a serious health risk for persons exposed to secondhand smoke and that it effectively deprives many nonsmokers of their use and enjoyment to said premises. Specifically, the City Council notes that numerous studies have found that tobacco smoke is a major contributor to indoor air pollution and is a Class A carcinogen responsible for the deaths of thousands of nonsmoking Americans each year; and that breathing secondhand smoke is a cause of disease, including lung cancer and bronchitis in nonsmokers; and that at special risk are children, elderly people, and those individuals with cardiovascular disease; and that current methods of separating designated smoking areas and nonsmoking areas in restaurants do not adequately protect nonsmokers. The City Council further finds that smoking contributes to litter, increases the danger of fire in both indoor and outdoor spaces, and constitutes a potential future source of liability to those restaurants and liquor establishments allowing smoking and is a danger to those who work in such environments. Accordingly, the City Council finds and declares that the purposes of this Section are to protect the public health and welfare by prohibiting smoking in restaurants and liquor establishments and to insure the ability of nonsmokers to breath smoke - free air and to recognize that the need to breath smoke -free air shall have a priority over the desire to smoke. Subd. 2. Definitions: (a) "Restaurant" means any eating establishment, including without limitation, any bakery, coffee shop, cafeteria, cafe, sandwich shop, delicatessen, or any other establishment serving food to members of the public, except that the term "restaurant" shall not include a "club" as defined in Section 5.01 of the Hutchinson is City Code. 7 (b) • (b) "Liquor Establishment" means any establishment that has a non -sale 3.2 percent liquor license issued pursuant to Minnesota Statute §340A.403 or an on- sale intoxicating liquor license issued pursuant to Minnesota Statute §340A.404 except that "Liquor Establishment" shall not include a "club" as defined in Section 5.01 of the Hutchinson City Code. (c) "Smoking" means the inhaling, exhaling or combustion of any cigar, cigarette, pipe, tobacco product, weed, plant or any other similar article. (d) "Tobacco Products" means any substance containing tobacco leaf, including but not limited to cigarettes, cigars, and pipe tobacco. Subd. 3. Smoking in Restaurants and Liquor Establishments is hereby prohibited in all restaurants and liquor establishments in the City of Hutchinson. Subd. 4. Signs Required. Wherever this Section prohibits smoking, conspicuous signs shall be posted so stating, containing all capital letters not less than one inch in height on a contrasting background. Signs of a similar size containing the international "no smoking" symbol consisting of a pictorial representation of a burning cigarette enclosed in a red circle with a red bar across it may be used in addition to or in lieu of any signs required hereunder. Such signs • shall be placed by the owner, operator, manager, or other persons having control of a restaurant or liquor establishment where smoking is prohibited. In addition, signs shall be placed at or near the entrance to each building in which smoking is prohibited. Subd. 5. Retaliation Prohibited. No person or employer shall discharge, refuse to hire or any manner retaliate against any employee, applicant for employment, or customer because such employee applicant or customer exercises any right to a smoke -free environment afforded by this Section. Subd. 6. Other Applicable Laws. This Section is intended to compliment the Minnesota Clean Indoor Air Act, Minnesota Statute § 144.411 to 144.417. This Section shall not be interpreted or construed to permit smoking where it is otherwise restricted by this or other applicable laws. Section 2. Responsibilities of Proprietors. The proprietor, owner, manager, or other person in charge of a restaurant or liquor establishment shall: (a) insure that ashtrays, lighters, and matches are not provided to patrons; and (b) ask any person smoking in the restaurant or liquor establishment to refrain from smoking and if a person does not refrain from smoking after being asked to do so, ask the person to leave the establishment; and 7(b) • (c) inform employees about the requirements of this Ordinance. Section 3. Violations and Penalties. Subd. 1. It shall be unlawful for any person who owns, manages, operates or otherwise controls the use of any premises subject to regulation under this Section to fail to comply with any of its provisions. Subd. 2. It shall be unlawful for any person to smoke in any area where smoking is prohibited by the provisions of this Ordinance. Subd. 3. Any person who violates any provision of this Ordinance shall be guilty of a petty misdemeanor. Subd. 4. Any person who violates any provision of this Ordinance within one year of a prior violation of this Ordinance shall be guilty of a misdemeanor. Section 4. Effective Date. This Ordinance shall take effect on October 1, 2001. • Adopted this day of , 2001 CITY OF HUTCHINSON Marlin Torgerson Its Mayor ATTEST: In Crary Plotz Its Administrator • 7(b) CITY OF HUTCHINSON RESOLUTION NO. 11786 2002 PRELIMINARY TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT A PRELIMINARY NET tax levy for the City of Hutchinson for 2002 is hereby set in the amount of $4,965,079 The detail for this levy is as follows: LEVY Amt. Total General Fund 3,261,777 General Obligation Bond HA.T.S. Facility 152,700 Total Gen. Obligation Bond 152,700 Improvement Bonds 1990 0 1991 0 1992 238,800 1993 189,700 1994 220,700 1995 312,800 1996 108,700 1997 174,500 1998 113,700 1999 64,800 2000 126,902 Total Improvement Bond 1,550,602 TOTAL TAX LEVY 4,965,079 Adopted by the City Council thisllth day of September 2001 Marlin Torgerson Mayor ATTESTED: Gary D. Plotz City Administrator 8 (a) CITY OF HUTCHINSON RESOLUTION NO. 11787 • CITY OF HUTCHINSON, MINNESOTA SETTING 2002 PRELIMINARY TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA) and the financing of such district as authorized under Minn. Stat. 469.033 Total Tax Levy Adopted by the City Council thisl lth day of September 2001 • ATTESTED: Gary D. Plotz City Administrator • $81,520 Marlin Torgerson Mayor 8(b) • R55APPYREG 9999.102 CITY OF HUTCHINSON AP Payment Register 9/5/2001 9/6/2001 Chock r)afi Tvnw Vendor Name Amount 9/5/2001 1061501 102227 COLLINS BROTHERS 71.95 9/5/2001 1061511 102177 CROW RIVER AREA QUALITY 140.00 9/5/2001 1061521 105159 GOODPOINT TECHNOLOGY 1500.00 9/5/2001 1061531 102542 HUTCHINSON UTILITIES 1433.86 9/5/2001 1061541 101869 HUTCHINSON CITY OF 1003.00 9/5/2001 1061551 101826 MINNESOTA DEPT OF NATUR 399.00 9/5/2001 1061561 102477 MINNESOTA FALL MAINTENAI 200.00 9/5/2001 106157 102052 QUALITY WINE & SPIRITS CO. 1651.86 9/5/2001 106158 102614 STATE TREASURER 100.00 9/5/2001 106159 105280 STATE TREASURER 60.00 9/512001 106160 105260 STATE TREASURER 60.00 9/5/2001 106161 101871 WAL -MART 113.34 Payment Type Total 6733.01 Report Totals 6733.01 • IMMEDIATE PAYS 916/2001 9:32:02 Page 0 PAYROLL ACCOUNT - PAYROLL OF SEPTEMBER 7, 2001 • PERIOD ENDING: 09/01101 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCT# NAME $20,630.62 9995.2034 WITH. TAX ACCOUNT $9,322.87 9995.2040 $2,707.82 9995.2242 $32,661.31 Sub -Total - Employee Contribution $9,322.87 9995.2240 9995.2242 $12,030.69 Sub -Total - Employer Contribution $44,692.00 Grand Total - Withholding Tax Account DESCRIPTION Employee Contribution - Federal Tax Employee Contribution - Sec. Security Employee Contribution - Medicare Employer Contribution - Social Security Employer Contribution - Medicare $7,953.66 9995.2035 MN DEPT OF REVENUE Finance Director Approval • • • CITY OF HUTCHINSON 9/11/2001 15:17:59 R55APPYREG AP Pa ment Register Page- 1 9999.102 9/11/2001 9/11/2001 106166 Check Dat TvDe Vendor Name AMOUNT 9/11/2001 106166 ` 101876 AETNA VARIABLE LIFE ASS. CO. 740.00 9/11/2001 106167 101827 AG SYSTEMS 1 52.37 9/11/2001 106168 102217 ALLIED SERVICES OF HUTCHINSON 163.02 9/11/2001 106169 101919 AMERICAN FAMILY INS CO. 86.82 9/11/2001 106170 101847 AMERICAN PAYMENT CENTERS 76.00 9/11/2001 106171 102430 AMERIPRIDE LINEN & APPAREL 138.34 911112001 106172 101904 ANDERSON DOVE FRETLAND & VAN V 7467.50 9/11/2001 106173 101897 ANDERSON'S DECORATING CENTER 152.00 9/11/2001 1061741 1 110201 AQUARIA PETS & FW ROOFING AND 410.00 911112001 1061751 1 101926 BARR ENGINEERING CO 872.00 9/11/2001 1061761 1 102367 BELLBOY CORP 1 31.95 9/11/2001 1061771 1 102039 BENNETT OFFICE TECHNOLOGIES 1741.28 9/11/2001 1061781 1 101916 BERNICK'S PEPSI COLA 156.60 9/11/2001 1061791 1 110501 BIENICK HEATHER 90.00 9/11/2001 106180 110492 BOEBEL BRIAN 41.84 9/11/2001 106181 101987 BRANDON TIRE CO 1095.02 9/11/2001 106182 103349 BRANDT GARMET LETTERING 330.59 9/11/2001 106183 102470 BUFFALO CREEK ENTERPRISES 89.28 9/1112001 106184 102456 C & L DISTRIBUTING 31578.10 9/11/2001 106185 103014 CDI OFFICE PRODUCTS LTD 287.32 9/11/2001 106186 104391 CENTRAL HYDRAULICS 11.81 9/11/2001 106187 102253 CENTRAL MCGOWAN 39.73 9/11/2001 106188 104163 CHIEF SUPPLY CORP 576.74 9/11/2001 106189 105423 CINDY'S HOUSE OF FLORAL DESIGN 30.13 9/11/2001 106190 110504 CROSSCOUNTRY COURIER INC 41.28 9/11/2001 106191 104469 CZECH RANDY 1 75.00 9/11/2001 106192 108869 DAHLGREN SHARDLOW & UBAN 5581.61 9/11/2001 106193 102488 DAY DISTRIBUTING 4182.79 9/11/2001 106194 110489 DICKE CRAIG 146.49 9/11/2001 1061951 1 102261 DISPLAY SALES 503.75 9/11/2001 1061961 1 105296 DIXON ENGINEERING 150.00 9/11/2001 1061971 1 102308 DJ'S MUNICIPAL SUPPLY 39.74 9/11/2001 1061981 1 102275 DPC INDUSTRIES INC 427.62 9/11/2001 1061991 1 102726 ECOLAB PEST ELIM 1 42.60 9/11/2001 1062001 1 102326 ELECTRIC MOTOR CO 281.16 9/11/2001 1062011 1 101898 EMANS BRAD 1 70.36 9/11/2001 1062021 1 108597 ENGINEERED COMPOST SYSTEMS 285.00 9/11/2001 1062031 1 105328 ERDMAN AMY 20.00 9/11/2001 1062041 1 105106 EVIDENCE COLLECTION & PROTECTI 142.16 9/11/2001 1062051 1 110034 EXTREME BEVERAGE 32.00 9/11/2001 106206 104137 FASTENAL COMPANY 89.02 9111/2001 106207 102094 FISHER SCIENTIFIC 487.04 9/11/2001 106208 103583 FIX -IT PLUS LLP 30.50 9/11/2001 106209 102030 FORBES AUTO 6.36 9/11/2001 10 6210 102636 FORTIS BENEFITS 2508.91 9/11/2001 106211 102526 G & K SERVICES 1 2881.61 9/11/2001 106212 102700 G.A.THOMPSON CO.1 494.04 9/11/2001 106213 101945 GALL'S INC 1 1031.76 9/11/2001 106214 102963 GENERAL REPAIR SERVICE 1045.64 9/11/2001 106215 103029 GLENCOE ENTERPRISE 150.00 9111/2001 106216 101875 GREAT WEST LIFE INS. CO. 300.00 9/11/2001 106217 101874 GRIGGS & COOPER & CO 5819.50 9/11/2001 106218 101872 H.R.L.A.P.R. F 247.79 9/11/2001 106219 102451 HANSEN DIST OF SLEEPY EYE 1013.10 9/11/2001 106220 110208 HAWKEYE ENTERPRISES INC 397626.23 9/11/2001 106221 110505 HEAD LITES 437.50 9/11/2001 106222 102531 HENRYS FOODS INC 848.84 9/11/2001 106223 101915 HERMEL WHOLESALE 201.08 9/11/2001 106224 103371 HIGGINS DICK 1 25.00 9/11/2001 1062251 1 102518 HILLYARD FLOOR CARE/HUTCHINSON 1115.97 9/11/2001 1062261 1 102139 HUTCHINSON AREA CHAMBER OF COM 13.67 9/11/2001 1062271 1 102545 HUTCHINSON FIRE & SAFETY 45.85 9/11/2001 1062281 1 102537 HUTCHINSON LEADER 1052.90 9/11/2001 1062291 1 102538 HUTCHINSON MEDICAL CENTER 156.00 9/11/2001 1062301 1 110494 HUTCHINSON TECHNOLOGY 25.00 9/11/2001 1062311 1 102541 HUTCHINSON TELEPHONE CO 8858.96 9/11/2001 106232 1 102543 HUTCHINSON WHOLESALE 2217.69 9/11/2001 106233 101869 HUTCHINSON CITY OF 1118.00 9/11/2001 106234 102633 HUTCHINSON CITY OF 43127.63 9/11/2001 106235 102635 HUTCHINSON CITY OF 4491.56 9/11/2001 106236 102771 HUTCHINSON CITY OF 11681.89 9/11/2001 106237 105160 HUTCHINSON CITY OF 20066.33 9/11/2001 106238 101873 ICMA RETIREMENT TRUST 2523.46 9/11/2001 106239 103171 IMPERIAL PORTA THRONES 55.73 9/11/2001 1062401 1 102272 INDIANHEAD SPECIALTY CO 41.10 9/11/2001 1062411 1 103520 INTERSTATE BATTERIES 295.86 9/11/2001 106242 110498 J.R. EQUIP. SERVICES INC 1629.10 9/11/2001 106243 102062 JACK'S UNIFORMS & EQUIPMENT 523.60 9/11/2001 106244 102208 JEFF'S ELECTRIC 1 968.78 9/11/2001 106245 102554 JERABEK MACHINE SERV 2.90 9/11/2001 106246 101938 JOHNSON BROTHERS LIQUOR CO. 11124.68 9/11/2001 106247 110507 JUNGCLAUS IMPLEMENT INC 151.47 9/11/2001 106248 102555 JUUL CONTRACTING CO 200.00 9/11/2001 1062491 1 102555 JUUL CONTRACTING CO 110.00 9/11/2001 1062501 1 102555 JUUL CONTRACTING CO 27.00 9/11/2001 1062511 1 110502 KAHNKE BROS. INC 175.00 9/11/2001 1062521 1 110497 KALIHER MICHELLE 24.00 9/11/2001 1062531 1 102239 KLEESPIE1 1 1708.76 911112001 106254 101975 KOCH MATERIALS CO 5163.91 9/11/2001 106255 110493 KOCH RAL ESTATE & BRAYER 1275.00 911112001 106256 105697 KQIC - 0102 505.75 9/11/2001 106257 102561 L & P SUPPLY CO 1982.28 9/11/2001 106258 102563 LEAGUE OF MN CITIES 7878.00 9/11/2001 106259 102560 LEAGUE OF MN CITIES - INSURANCE 31370.75 9/11/2001 106260 102560 LEAGUE OF MN CITIES - INSURANCE 1834.50 9/11/2001 106261 102560 LEAGUE OF MN CITIES - INSURANCE 1796.50 9/11/2001 106262 102560 LEAGUE OF MN CITIES - INSURANCE 185.00 u Ll 9/11/2001 106263 102560 LEAGUE OF MN CITIES - INSURANCE 18700.75 9/11/2001 106264 102560 LEAGUE OF MN CITIES - INSURANCE 3030.75 9/11/2001 106265 102560 LEAGUE OF MN CITIES - INSURANCE 599.50 9/11/2001 106266 101974 LENNEMAN BEVERAGE DIST. INC 4483.35 9/11/2001 106267 101984 LOCHER BROTHERS INC 15242.95 9/11/2001 106268 110495 LUHMAN DAN 30.00 9/11/2001 106269 109380 M SHANKEN 1 10.00 9/11/2001 1062701 1 102093 MANKATO MACK SALES 55.11 9/11/2001 1062711 1 102572 MANKATO MOBILE RADIO 1864.00 9/11/2001 1062721 1 110491 MCCORMICK KELLY 8.00 9/11/2001 1062731 1 102489 MCLEOD COUNTY COURT ADMINISTRA 425.00 9/11/2001 1062741 1 101831 MCLEOD COUNTY SHERIFF'S OFFICE 50.00 9/11/2001 1062751 1 102787 MCLEOD COUNTY TREASURER 219.50 9/11/2001 106276 109238 MCMASTER -CARR SUPPLY CO. 21.84 9/11/2001 106277 102024 MEMINDEX 151.39 9/11/2001 106278 102938 MESSNER KEN 1 40.00 9/11/2001 106279 101889 MID - MINNESOTA HOTMIX INC 543.56 9/11/2001 9/11/2001 9/11/2001 106280 106281 106282 110503 102575 102449 MIDWEST ANIMAL CAPTURE EQUIP MINI BIFF 1 1 MINNESOTA CHILD SUPPORT PAYMEN 353.90 87.86 175.81 9/11/2001 106283 103142 MINNESOTA DEPT OF COMMERCE 40.00 9/11/2001 106284 101992 MINNESOTA DEPT OF HEALTH 5368.00 9/11/2001 106285 101826 MINNESOTA DEPT OF NATURAL RESO 312.00 9/11/2001 106286 104280 MINNESOTA LIBRARY CONFERENCE 130.00 9/11/2001 106287 102569 MINNESOTA MUTUAL LIFE 842.52 9/11/2001 106288 105157 MINNESOTA SHREDDING 54.95 9/11/2001 106289 102583 MINNESOTA VALLEY TESTING LAB 244.25 9/11/2001 106290 110499 MINNESOTA WEIGHTS & MEASURES 190.00 9/11/2001 106291 102919 MMBA 2442.79 9/11/2001 106292 104583 MOBILE - VISION INC 1 185.95 9/11/2001 106293 105387 NATIONAL TRUST MAIN STREET CEN 195.00 9/11/2001 106294 101914 NCPERS LIFE INS. 1 312.00 9/11/2001 1062951 1 102890 NORTH STAR TURF INC 144.66 9/11/2001 1062961 1 108574 NORTHERN AIR CORP. 1900.00 9/11/2001 1062971 1 102180 NORTHERN SAFETY TECHNOLOGY 118.02 9/11/2001 1062981 1 102591 NORTHERN STATES SUPPLY INC 226.99 9/11/2001 1062991 1 110500 NOTARY LAW INSTITUTE 49.00 9/11/2001 1063001 1 102487 OFFICEMAX 1 253.40 9/11/2001 1063011 1 102490 OFFICEMAX CREDIT PLAN 138.93 9/11/2001 106302 102592 OLSON'S LOCKSMITH 212.14 9/11/2001 106303 102483 OTTO ASSOCIATES 1225.00 9/11/2001 106304 103074 PARTIES PLUS 65.50 9/11/2001 106305 102479 PENSKE AUTO CENTER 95.81 9/1112001 106306 102658 PERA- D.C.P. 1 52.02 9/11/2001 106307 101853 PHILLIPS WINE & SPIRITS 828.89 9/11/2001 106308 102446 PINKERTON SERVICES GROUP 116.00 9/11/2001 1 D63091 1 105615 PIZZA HUT A/P 1 81.69 9/1112001 106310 103088 PLUNKETS PEST CONTROL 221.95 9/11/2001 106311 102595 POPP ELECTRICAL INC 50.00 9/11/2001 106312 102043 PRO AUTO CLEAN 140.00 9/11/2001 106313 101877 PRUDENTIAL 75.00 9/11/2001 106314 102096 PRUDENTIAL MUTUAL FUNDS 30.00 9/11/2001 106315 102615 PUBLIC EMPLOYEES 19634.06 9/11/2001 106316 102598 QUADE ELECTRIC 1 67.03 911112001 106317 102212 QUALITY FLOW SYSTEMS 1108.64 9/11/2001 106318 102052 QUALITY WINE & SPIRITS CO. 3829.03 9/11/2001 106319 102398 R & R EXCAVATING 153015.84 9/11/2001 106320 102398 R & R EXCAVATING 195430.58 9/11/2001 106321 102398 R & R EXCAVATING 88844.42 9/11/2001 106322 102398 R & R EXCAVATING 4174.78 9/11/2001 106323 105547 R L LARSON EXCAVATING INC 39444.47 9/11/2001 106324 102478 REINER CONTRACTING 48329.00 911112001 106325 102478 REINER CONTRACTING 74159.12 9/11/2001 106326 110508 REMAX REALTY & DAVE SKOOG CONS 10995.00 9/11/2001 106327 110216 REMAX REALTY & LARAWAY ROOFING 1300.00 9/11/2001 106328 105266 RESERVE ACCOUNT 2668.00 9/11/2001 1063291 1 104458 RISC 1 1123.00 9/11/2001 1063301 1 104668 ROCK CHRISTIE 169.74 9/11/2001 1063311 1 110496 ROMO LARRY 30.00 9/11/2001 1063321 1 101981 SAFETY KLEEN 87.30 9/11/2001 1063331 1 102621 SALTMAN THE 193.36 9/11/2001 1 G63341 1 102436 SARA LEE COFFEE & TEA 114.40 9/11/2001 1063351 1 104278 SCENIC HOMES 9.17 9/11/2001 1063361 1 110490 SCHANTZEN MILTON 30.47 9/11/2001 106337 102606 SCHMELING OIL CO 2731.63 9/11/2001 106338 109801 SCOTT'S WINDOWS 42.60 9/11/2001 106339 102637 SEVEN WEST WASH & DRY 47.62 9/11/2001 106340 102605 SEWING BASKET 48.62 9/11/2001 106341 102609 SHOPKO 1 109.03 9/11/2001 106342 102610 SIMONSON LUMBER CO 30.87 9/11/2001 106343 102204 SOIL CONTROL LAB 1 450.00 9/11/2001 106344 1 102611 SORENSEN'S SALES & RENTALS 705.57 9/11/2001 106345 102242 SRF CONSULTING GROUP 5114.27 9/11/2001 106346 103363 ST. CLOUD RESTAURANT SUPPLY 423.74 9/11/2001 106347 102612 STANDARD PRINTING 17.68 9/11/2001 106348 105280 STATE TREASURER 30.00 9/11/2001 106349 105280 STATE TREASURER 30.00 9/11/2001 106350 105280 STATE TREASURER 60.00 9/11/2001 106351 105280 STATE TREASURER 60.00 9/11/2001 106352 105103 SUBWAY -SOUTH 59.47 9/11/2001 106353 102376 TELEVISION EQUIPMENT ASSOC INC 126.80 9/11/2001 106354 101879 TEMPLETON INC 1 369.95 9/11/2001 106355 102772 TERMINAL SUPPLY CO 34.05 9/11/2001 106356 102620 TRI CO WATER 291.37 9/11/2001 1063571 104288 TRI -CITY PAVING 1312.00 9/11/2001 106358 102454 TRI - COUNTY BEVERAGE & SUPPLY 601.00 9/11/2001 106359 102126 TRUE VALUE 1 1507.12 9/11/2001 106360 102619 TWO WAY COMM INC 653.60 9/11/2001 106361 102435 US OFFICE PRODUCTS 184.97 9/11/2001 106362 103210 USA BLUE BOOK 130.04 9/11/2001 106363 102132 VIKING COCA COLA 284.70 9/11/2001 106364 102642 W. D. COOLING CLINIC 250.55 9/11/2001 106365 101880 WADELL & REED 150.00 9/11/2001 106366 105122 WASTE MANAGEMENT 41346.37 • • 9/11/2001 106367 102164 WEGNER NEIL 1 77.91 9/11/2001 106368 102452 WINE MERCHANTS INC 546.00 9/11/2001 106369 101963 WITTE SANITATION 94.92 9/11/2001 106370 102640 WM MUELLER & SONS 152409.93 9/11/2001 106371 105208 WOLD ARCHITECTS & ENGINEERS 51914.01 9/11/2001 106372 102697 WOLLACK & ASSOCIATES INC 1005.45 9/11/2001 106373 102632 XEROX CORP 379.80 9/11/2001 106374 1 105318 XPECT FIRST AID 1 13.51 Pa eni T e Total 1609886.79 Re rt Totals 1609886.79 • Report Totals 0 Amount Vold Amount 3,994.33 3,994.33 3994.33 9111101 13:35:23 Pape - 1 Payment Type Check Payment Skip in Check Sequence or Duplicate Check s Vold ' CITY OF HUTCHINSON APPYREG LOG20000 AP Payment Register 9.1015 9111/01 - 9/11/01 165 — 106165 Check Date Type Check # Vendor Name 9/11101 PK 106165' 102138 BUSINESSWARE SOLUTIONS Payment Type Total Report Totals 0 Amount Vold Amount 3,994.33 3,994.33 3994.33 9111101 13:35:23 Pape - 1 Payment Type Check Payment Skip in Check Sequence or Duplicate Check s Vold