cp01-22-2002 c0
AGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 22, 2002
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Rev. Kevin Oster, Our Savior's Lutheran Church
3. MINUTES
(a) REGULAR MEETING OF JANUARY 8 ; 2002
Action - Motion to approve as presented
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PIONEERLAND LIBRARY SYSTEM BOARD MEETING MINUTES FROM
NOVEMBER 15, 2001
2. PIONEERLAND LIBRARY SYSTEM FINANCIAL REPORT FOR NOVEMBER 2001
3. HUTCHINSON AREA HEALTH CARE BOARD MEETING MINUTES FROM
DECEMBER 18, 2002
4. CITY OF HUTCHINSON FINANCIAL REPORT FOR DECEMBER 2001
. 5. CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT FOR DECEMBER 2001
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11865 — RESOLUTION FOR PURCHASE — ENGINEERING
SERVICES AND REPLACEMENT WINDOWS
2. RESOLUTION NO. 11870 —RESOLUTION RELEASING PLEDGED SECURITIES
FROM CITIZENS BANK & TRUST COMPANY
(c) PLANNING COMMISSION ITEMS
CONSIDERATION OF A CONDITIONAL USE PERMIT TO OPERATE A
MOTORCYCLE REPAIR, SALES AND PAINTING BUSINESS IN THE I/C ZONING
DISTRICT AS REQUESTED BY MICHAEL ANDERSON, APPLICANT AND
BERNIE MCRAITH, OWNER, 700 AIRPORT ROAD WITH STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT
RESOLUTION NO. 11867)
2. CONSIDERATION OF A CONDITIONAL USE PERMIT FOR A 14 X 30 FOOT
ACCESSORY TEMPORARY BUILDING FOR STORAGE IN AN 11C DISTRICT
AND CONSIDERATION OF REZONING FROM Rl TO IIC AS REQUESTED BY
LOWELL BAUMETZ (MODERN MAZDA), 585 HIGHWAY 7 EAST WITH STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT
RESOLUTION NO. 11868) (WAIVE FIRST READING AND SET SECOND READING
AND ADOPTION FOR FEBRUARY 12, 200)
• 3. CONSIDERATION OF A CONDITIONAL USE PERMIT TO CREATE A
RECREATIONAL PARK FACILITY WHICH WOULD INCLUDE A SKATE PARK,
BMX TRACK, SOFTBALL FIELD AND PLAYGROUND AREA WITHIN AN R2
ZONING DISTRICT AS REQUESTED BY WORD OF LIFE CHURCH, 950 SCHOOL
CITY COUNCIL AGENDA — JANUARY 22, 2002
ROAD SW WITH STAFF RECOMMENDATION AND FAVORABLE
RECOMMENDATION (ADOPT RESOLUTION NO. 11869)
4. CONSIDERATION OF A SKETCH PLAN TO SUBDIVIDE 26 SINGLE FAMILY
LOTS AND REZONING FROM AN R4 TO R3 DISTRICT AS REQUESTED BY ED
RETTMANN, JR. (WAIVE FIRST READING AND SET SECOND READING AND
ADOPTION FOR FEBRUARY 12, 2002)
(d) APPOINTMENT OF MEMBERS TO SENIOR ADVISORY BOARD
JULIE JENSEN, NEW APPOINTMENT TO 2005
MARY BRAUN, REAPPOINTMENT TO 2005
GALE NELSON, REAPPOINTMENT TO 2005
(e) CONSIDERATION FOR APPROVAL TO PURCHASE HANDHELD RADIOS
(f) CONSIDERATION FOR APPROVAL OF STATE PREMISE PERMIT RENEWAL
APPLICATION FOR VOITt.JRE 414 40/8
(g) CONSIDERATION FOR APPROVAL OF LEASING OMNICELL MEDICATION
AUTOMATION SYSTEM FOR HUTCHINSON AREA HEALTH CARE
(h) CONSIDERATION FOR APPROVAL OF FEE SCHEDULES (POLICY NO. 2.22) FOR
CITY OF HUTCHINSON HANDBOOK
(i) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR MIKE MIES
AND BRUCE FENSKE TO ATTEND VACTOR TRAINING IN STREETER, ILLINOIS
IN APRIL 2002 AND FOR GARY PLOTZ AND RANDY DEVRIES TO ATTEND THE
. BIOCYCLE CONFERENCE IN SAN FRANCISCO, CALIFORNIA ON MARCH 2 - 6,
2002
Action — Motion to approve consent agenda
5. PUBLIC HEARING — 6:00 P.M. - NONE
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) REVIEW OF GOVERNOR'S PROPOSED STATE SHORT FALL
7. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF LEGAL SERVICES FOR 2002
Action — Motion to reject — Motion to approve
S. NEW BUSINESS
(a) CONSIDERATION OF RECLASSIFICATION REQUEST
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF 2002 HOUSING COMMUNITY
DEVELOPMENT PLAN
Action — Motion to reject — Motion to approve
• (c) CONSIDERATION FOR APPROVAL OF FIVE -YEAR CAPITAL PLAN
Action — Motion to reject — Motion to approve
2
CITY COUNCIL AGENDA — JANUARY 22, 2002
(d) CONSIDERATION OF AN ORDINANCE OR RESOLUTION FOR THE
• ESTABLISHMENT OF "DESIGNATED" AT -LARGE COUNCIL POSITIONS AND A
PRIMARY ELECTION TO IDENTIFY THE CANDIDATES FOR THOSE POSITIONS
Action — Motion to reject — Motion to approve
(e) CONSIDERATION FOR SETTING JOINT MEETING WITH HUTCHINSON UTILTIES
COMMISSION
Action — Motion to reject — Motion to approve
(f) CONSIDERATION FOR SETTING COUNCIL WORKSHOP FOR FEBRUARY 12, 2002,
AT 4:00 P.M. TO DISCUSS THE HDR WATER TREATMENT REVIEW
Action — Motion to reject — Motion to approve
9. MISCELLANEOUS
(a) COMMUNICATIONS
10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A
Action — Motion to approve and authorize payment of Verified Claims A from appropriate funds
11. ADJOURN
•
0
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
JANUARY 8, 2002
1. CALL TO ORDER — 5:30 P.M.
M ayor Marlin Torgerson called the meeting to order. Council Members present were John
Mlinar, Jim Haugen, Kay Peterson and Duane Hoversten. Also present were Gary Plotz, City
Administrator and John Rodeberg, Director of Engineering/Public Works.
2. INVOCATION — The invocation was dispensed due to the absence of Rev. Kevin Oster, Our
S avior's Lutheran Church.
3. MINUTES
(a) REGULAR MEETING OF DECEMBER 21, 2001
(b) SPECIAL ORGANIZATIONAL MEETING OF JANUARY 2, 2002
(c) BID OPENING FROM DECEMBER 21, 2001
Minutes were approved as presented
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. HUTCHINSON PUBLIC LIBRARY BOARD MEETING MINUTES FROM
NOVEMBER 26, 2001
• 2. HUTCHINSON FIRE DEPARTMENT MONTHLY REPORT FOR DECEMBER 2001
3. BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER 2001
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11866 — RESOLUTION FOR PURCHASE OF JOHN DEERE
TRACTOR & LOADER AND WHEEL LOADER & PLOW
(c) CONSIDERATION FOR APPROVAL OF STATE PREMISES PERMIT RENEWAL FOR
AMERICAN LEGION POST 96
(d) CONSIDERATION FOR APPROVAL OF AGREEMENT WITH AUGUSTANA SENIOR
DINING FOR 2002
(e) CONSIDERATION FOR ACCEPTANCE OF BID FROM ORVLS WAHL FOR
PURCHASE OF CAB -OVER SWEEPER AND MACK TRUCK
Item (e) was omitted from the Consent Agenda
Motion by Haugen, second by Mlinar, to approve consent agenda. Motion carried
unanimously.
5. PUBLIC HEARING — 6:00 P.M. -NONE
6. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) REVIEW OF FIVE -YEAR CAPITAL PLAN
Ken Merrill, Finance Director, informed the Council that a draft plan has been created outlining
3(G�)
CITY COUNCIL MINUTES — JANUARY 8, 2002
items over $10,000 that are being requested for purchase between the years 2002 and 2006. Mr.
Merrill noted that there are various changes from last year's approved plan. He explained that
these changes are mainly due to requests for changes in the infrastructure. Mr. Merrill also
40 explained that the main focus of this meeting's discussion will be on the year 2002 plan. Mr.
Merrill explained the contents of the Capital Plan draft to the Council and how the draft
document is laid out.
John Olson, Assistant Public Works Director, explained the proposed budget for the airport. Mr.
Olson explained that the airport's capital plan is set up with the Federal Airport Improvement
Program, which has a 90% match for local airport projects. Mr. Olson explained that due to
Hutchinson being involved in this program, these plans need to be in place whether or not the
funds are actually used or not.
Mr. Olson further explained the proposed capital plan for the central garage. He explained that
the years 2002 -2005 hold the infusion of cash from previous years. Further funds in the plan
incorporate additional space for mechanical repairs due to more mechanics being employed by
all three entities (city, county and state).
Julie Wischnack, Director of Planningg/� Z�oningBuilding, presented on the funds proposed for the
City Center and Public Library. Ms. Wischnack explained that the funds proposed for the City
Center include funding for up�radmg/repairing the heating/ventilation system. The additional
funds are for a mechanical fifing system needed for the vast amount of files that need to be
retained within the City Center.
Ms. Wischnack explained that the funds proposed for the library mainly incorporate new
carpeting. Also budgeted are funds for painting the building.
Dolf Moon, Director of Parks, Recreation & Community Education, explained the funds
proposed for the Civic Arena and Recreation Center. Mr. Moon explained that the bulk of the
proposed budget includes the new softball complex and upgrades to the outdoor sw immin g pool.
These items will need to be approved by the citizens of Hutchinson through a public vote. Mr.
Moon explained that the reason for the proposal of a new softball complex is due to the lack of
ballfields for all of the youth and adult leagues. The remaining proposed funding ranges from
plexi -glass replacements at the Civic Arena to upgrades of park shelters to resurfacing tennis
courts. There is also proposed funding for new park shelters due to the demand for parks in
residential areas. Mr. Moon further explained that the floor in the Recreation Center will also
need to be replaced.
Randy DeVries, Director of Water/Wastewater, explained the funds budgeted for the compost
site. Mr. DeVries noted that funds pro osed are for fencing and a parking lot. There is the
possibility of the site going county wide, therefore there will be a need for expansion to the
building as well. Mr. Plotz noted that the county is currently paying for the grinder at the
compost site, therefore, this may become ajoint project.
Mr. DeVries further explained the proposed Capital Plan for the Wastewater Dept. Funds
pro osed included a new lift station, upgrades to equipment at the Wastewater Plant building,
andpnew pumps at the lift stations. Mr. DeVries explained that the state may impose regulations
relating to phosphorous and therefore may cause upgrades needed for equipment and to the plant.
Mr. DeVries explained that the fiords proposed for the Water Plant are mainly for the upgrades
to the Water Plant itself. Also included is a new water tower at the south end of town. The
Water Plant is the main component of the proposed funds.
Mr. Merrill noted on behalf of Economic Development that the funding source for the industrial
park expansion will be changed.
Brad Emans, Fire Chief, explained that the funding for the fire department proposed is for a
multi -use vehicle and a fire /police tra center. The training center will be 75% funded by
a grant. Additional funding will be used for interior painting at the Fire Station. Mr. Merrill
CITY COUNCIL Mll — JANUARY 8, 2002
explained that the funding for the training center was duplicated, hence the high number listed
under the Fire line item.
• Mr. Merrill noted on behalf of the HRA that $150,000 funding is being proposed.
John Rodeberg, Director of EngineerinVNblic Works, explained that over half of the fundin
in the Capital Improvement Plan is for infrastructure improvements. Mr. Rodeberg explained
the policy and process used to determine which streets will receive improvements. He explained
that the surface of the streets and the sanitary sewer, watermain and storm sewer systems are
rated and evaluated. Mr. Rodeberg further detailed the tools used to gauge and monitor the
financing of the growth in Hutchinson. Mr. Rodeberg explained the numbers proposed for the
Capital Plan and related them to the projects they Ire proposed for. Mr. Rodeberg presented the
protects slated for 2002. Mr. Rodeberg noted that there is proposed funding in the Public Works
department to purchase aerial topo�raph� and digital o tho�ohtos in the community in 2002, but
this will be delayed until funding is available (estimated m 2004).
Tom Kloss, Information Technology Coordinator, explained that funds for laptops, monitors,
servers and other upgrades are proposed in the IT Capital Plan. Mr. Kloss also noted that when
a user receives a new, upgraded computer, that user's machine is then transferred to another area
for use.
Neil Wegner, Liquor Store Manager, explained that a store expansion is proposed in the Liquor
Store's proposed plan. Mr. Wegner stated that price comparisons have been conducted between
remodeling the current location with building a new facility. Also proposed in the Capital Plan
are funds to purchase land on the south end of town to build a second liquor store.
Ken Merrill noted that due to the absence of Steve Madson, Police Chief, the Police Services
plan will be reviewed at a later date.
• Mr. Merrill stated that the funds listed in the General Obligations bonds section would be used
to fund the softball complex/waterpark and the expansion to the police station. These funds
would need voter approval.
Mayor Torgerson noted that this is a plan and is not an approved list of expenditures. Kay
Peterson noted that she was in favor of the format and that she appreciated all of the work that
had gone into it. John MIinar commented that it is favorable to project into the future the needs
that may need to be addressed.
Mr. Merrill stated that the final plan will be presented at the next Council meeting for a
recommendation of approval.
7.
13
(a) CONSIDERATION OF SETTING COUNCIL WORKSHOP FOR JANUARY 22, 2002, AT
4:00 P.M. TO DISCUSS URBAN DESIGN GUIDELINES WITH PLANNING
COMMISSION
Motion by Peterson, second by Hoversten, to set council workshop for January 22, 2002, at
4:00 p.m. Motion carried unanimously.
(b) CONSIDERATION FOR CHANGE ORDER REQUEST REGARDING HUTCHINSON
EVENT CENTER
Dolf Moon, Director Parks, Recreation & Community Education, explained to the Council
• that a change order is requested by Shingobee Builders for the Event Center. Mr. Moon
explained that Wold Architectures recommends approval for these change orders. Mr. Moon
explained the process that the Event Center Committee used when setting priorities regarding
31a-)
CITY COUNCIL MINUTES — JANUARY 8, 2002
the initial planning phase of the Event Center. Items were disregarded initially, however due
to the project coming in under budget, they can now be considered These change orders are
• required mainly for a partition in a conference room and plumbing work that needs to be
done between walls.
Motion by Mlinar, second by Haugen, to accept change order request for Hutchinson Event
Center. Motion carried unanimously.
John Rodeberg explained that a pilot test needs to be conducted for the Water Treatment
plant. However, city staff has agreed that work conducted to date should be evaluated.
Consultants have been interviewed to review the work conducted at the Water Plant to date.
Mr. Rodeberg noted that if this review is done before the testing begins, it will give the
consultants the best understanding of the processes and technologies used. Approval is
needed by the council to approve the agreement with the chosen consultant, HDR, to review
work done to date at the Water Treatment Plant.
Mayor Torgerson noted that the selected company is very well - respected in the industry.
Motion by Peterson, second by Haugen to approve the agreement with HDR Engineering for
professional services to conduct a review of the Water Treatment Study. Motion carved
unanimously.
MISCELLANEOUS
(a) COMMUNICATIONS
Jim Haugen — Mr. Haugen noted that the Council should set a date for a Visioning
Workshop.
• Motion by Peterson, second by Mlinar, to set a Visioning Workshop for January 23, 2002,
at 12:00 p.m. Motion carried unanimously.
John Mlinar — Mr. Mlinar noted that he has received a couple of phone calls on sump
pumps and the pipes freezing up. He also noted that even if the pipes are frozen and the
pumps are not hooked up correctly, the pumps will continue to run but will not be pupping
water out. Mr. Rodeberg stated that heat tape may be a solution, but he encouraged citizens
to not revert to the "old methods ". He noted that many citizens are trying to do things
appropriately, but the hook -up is not working for them. He further explained that city staff
is able to accommodate these residents in certain ways by conducting further inspections of
hook -ups.
Gary Plotz — Mr. Plotz reviewed the items covered at the Leadership meeting: 1) HDR
Report; 2) Rail Preservation (negotiation is currently taking place). Mr. Plotz suggested that
a committee be created to work on the rail preservation if the portion of the rail located by
the Utilities plant is purchased. Kay Peterson and Jim Haugen were appointed to the
committee along with Clarence Kadrmas, John Rodeberg, Marc Sebora and Gary Plotz.
Additionally, there was discussion held regarding Spruce Ridge Landfill and a process used
to capture methane off of compost and provide energy for homes. There is potential for
groundwater contamination and air & noise duality issues. Mr. Plotz suggested that the
Hutchinson Solid Waste Committee become involved with this issue. Mayor Torgerson
agreed that the committee should meet relatively soon to discuss and review this issue.
10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A
Motion by Peterson, second by Haugen, with Hoversten abstaining, to approve and authorize
payment of Verified Claims A from appropriate funds. Motion carved unanim ously.
3 �0.�
CITY COUNCIL MINUTES — JANUARY 8, 2002
(b) VERIFIED CLAIMS B
• Motion by Hoversten, second by Mlinar, to approve and authorize payment of Verified Claims
B from appropriate funds. Motion carried unanimously.
11. ADJOURN
With no further business to discuss, the meeting adjourned at 7:10 p.m.
In
•
5 3La�
IV.
The November 15, 2001 meeting of the Pioneerland Library System board was called
to order in the Willmar Public Library meeting room at 7:32 p.m. by Chair Robin
deCathelineau. We have a quorum. John Baker motioned to approve the agenda as
mailed. Second by Diane Beck. Carried. New member Dr. Les Potas from Benson
was introduced. Ivey Vonderharr-motioned to approve the October 18, 2001
minutes. Second by Al Clouse. Carried.
Al Clouse presented for the Finance Committee. Al Clouse motioned to approve
the October 2001 Revenue & Expenditure Report. Second by Bob Fleegel. Carried.
Dir. Houlahan presented a breakdown of expenses. Al Clouse motioned to approve
the bills and check register. Second by Art Abel. Carried. Heritage Searchers
contract still on hold pending response on liability issues. Dir. Houlahan gave
a presentation on the State /Federal dollar income reduction and some ideas on
how to balance income and expenses by 2005 by cutting expenses. Discussion
followed. Any questions or suggestions need to be directed to Dir. Houlahan or
a finance member before Dec. 11, 2001.
Ivey Vonderharr presented for the Personnel Committee. Ivey Vonderharr motioned
to accept the new hires of Michelle Stallings at Benson and Kelley Johnson at
Willmar. Second by Lowell Ueland. Carried. Ivey Vonderharr motioned to
approve the placements of the balance of employees not previously approved on
the step /interval schedule. Second by Bob Fleegel. Discussion followed.
Carried. The librarians are aware of the impacts the placements will have on
their individual budgets. Ivey Vonderharr motioned to accept revisions to
Personnel Policies 202, 204, 204A, 205, 210, 401, 402, 501 and 602. Second by
Lowell Ueland. Lengthy discussion ensued with the result that Ivey Vonderharr
ammended the motion to exclude 204 for further clarification. Revised motion
second by Al Clouse. Carried. Those who disagree with the wording of 204 must
make suggestions as to what they think they want the Personnel Committee to do
with this policy. Additional policies are enclosed to be reviewed before the
next meeting. Suggestions must be forwarded to Personnel before Dec. 3, 2001.
Ivey Vonderharr motioned to accept the Performance review form. Second by
Lowell Ueland. Discussion. Carried. Sexual harassment workshops for all
employees will be held at various locations throughout the system. These are
mandatory.
Chair Robin deCathelineau presented for the Executive Committee. Refer to the
meeting minutes for further detail.
Old Business - fine /material recovery tabled til next month.
There is no new business.
The Staff Advisory Council did not meet during the past month.
The Director's report is enclosed in our packets. PLS may want to look at how
to address warrant issues.
The next meeting is Dec. 13, 2001 at Lakeland Auditorium. Roger Hibma motioned
to adjourn. Second by Al Clouse. The meeting was adjourned at 8:57 p.m.
Stacey Schuette
Secretary
yL0.)i
. PIONEERLAND LIBRARY SYSTEM BOARD MEETING
November 15, 2DOI
Number of signatories with appoiated representatives: 25
Quorum of signatories: 13
Number of signatories present: 22
Present
Alvin Maas
Big Stone County
Mark Dahl
Chippewa County
Robin deCathelineau
Kandiyohi County
Diane Beck
Kandiyohi County
Barb Borth
Kandiyohi County
Dick Larson
Kandiyohi County (substituting for Harlan Madsen)
Ivey Vonderharr
Lac qui Parle County
Stacey Schuette
McLeod County
Joan Reckdahl
Meeker County
John Baker
Swift County
Gary Johnson
Yellow Medicine County
Herb Rotunda
Appleton
Dr. Les Potas
Benson
Bob Fleegel
Bird Island
Laurel Silvernale
Dawson
Lowell Ueland
Glencoe
Art Abel
Graceville
Teresa Hoepner
Granite Falls
• Herman Hannema n
Hutchinson
Roger Hbma
Hutchinson
Lowell Broberg
Kerkhoven
Darlene Kotelnicki
Litchfield
Al Clouse
Olivia
Bill Watson
Ortonville
Jim Schueller
Renville
Ramona Berg -Perry
Willmar
Mary Huesing
Willmar
Jeanette Buchanan
Willmar
Eric Weiberg
Wilhnar
"at
Nancy Grussing'
Jack Johnson*
Harlan Madsen*
Grant Knutson
Amy Wilde*
Francis Schweiss*
Pete Schefller*
Marleen Canfield*
James Karels
Chippewa County
Chippewa County
Kandiyohi County
McLeod County
Meeker County
Renville County
Yellow Medicine County
Fairfax
Madison
*Excused absence
LA o�) 1
e
L1 b0.) a
PIONEERLAND LIBRARY SYSTEM
REVENUE AND EXPENDITURE REPORT
NOVEMBER 30, 2001
HUTCHINSON
M-T -D
Y -T -D
% OF
% OF
AMOUNT
AMOUNT
BUDGET
BUDGET
YEAR
CITY OPERATING
0.00
90,478.00
90,478.00
100.00%
92%
COUNTY OPERATING
0.00
49,246.00
49,246.00
100.00%
92%
GIFTS
200.00
1,598.60
30.00
5328.67%
92%
CHARGES, FINES
370.45
1,576.40
0.00
0.00%
92%
COPY MACHINE
194.00
2,214.55
2,400.00
9269%
92%
EQUIPMENT RENTALS
0.00
6.00
0.00
0.00%
92%
BOOK SALES
0.00
4,178.56
2,500.00
167.14%
92%
OTHER
78.99
511.48
200.00
256.74%
92%
TOTAL REVENUES
843.44
149,819.59
144,854.00
103.43%
92%
RESERVE
0.00
89,155.74
89,156.00
100.00%
92%
GRAND TOTAL
843.44
238,975.33
234,010.00
10212%
92%
EXPENDITURES.
SALARIES
- 8,78221
- 92,358.21
- 103,933.00
88.88%
92%
HEALTH INSURANCE
-2.00
- 22.00
54.00
40.74%
92%
HEALTH INSURANCE- DEDUCTIBLE
0.00
0.00
-0.00
0.00%
92%
PAYROLL TAXES
- 96377
- 10,235.79
- 11,872.00
86.22%
92%
BOOKS
- 1,426.23
- 19,888.69
- 30,000.00
66.30%
92%
PERIODICALS
0.00
- 3,273.39
- 4,000.00
81.83%
92%
VIDEOS
0.00
0.00
- 434.00
0.00%
92%
BINDINGS
0.00
0.00
- 100.00
0.00%
92%
POSTAGE & SHIPPING
0.00
- 142.00
- 400.00
35.50%
92%
NEW EQUIPMENT
0.00
- 2,209.64
3,000.00
73.65%
92%
MAINTENANCE CONTRACTS
0.00
- 924.00
- 1,248.00
74.04%
92%
SUPPLIES
- 165.36
- 1,089.16
- 2,000.00
53.46%
92%
PROMOTIONAL & PROGRAMS
0.00
- 774.97
- 1,200.00
84.58%
92%
INSURANCE
0.00
- 1,083.81
- 978.00
110.80%
92%
ADS & LEGAL NOTICES
0.00
0.00
- 112.00
0.00%
92%
AUDITING
0.00
-91.94
- 92.00
99.93%
92%
BOOKKEEPING
- 262.67
- 1,118.98
- 463.00
247.02%
82%
CONTINUING EDUCATION
0.00
- 177.13
- 427.00
41.48%
92%
SALES TAX
0.00
0.00
- 300.00
0.00%
92%
TOTAL EXPENDRURES
- 11,602.24
- 133,367.51
160,603.00
83.04%
92%
RESERVE
- 10,750.80
105,607.62
73,407.00
143.87%
92%
e
L1 b0.) a
BOARD OF DIRECTORS MEETING —December 18, 2001
Victorian Inn — Coach Room - 5:30 PM
Present Chairperson, Bob Peterson; Vice Chairperson, Steven Snapp; Secretary; Wayne
Fortun; Duane Hoversten, Trustee; Paulette Slanga, Trustee; Pastor Randy Chrissis,
Trustee; Dr. Jim Allen, Chief of Staff/ Trustee
Others Present Phil Graves, President; Linda Krentz, Burns Manor Nursing Home
Administrator, Robyn Erickson, Care and Program Support Services Division Director,
Pam Larson, Finance, Information and Material Services Division Director; Jane Lie_ n,
Acute Care Programs and Services Division Director; Doug Hanneman, Editor - _ "
Hutchinson Leader; Lori Wightman, Vice President of Operations, Allina Regional
Health Services; Dr. Steven Mulder, Emergency Medical Director, Betty Stras,
Foundation Director; Laura Chrissis, and Corrine Schlueter, Recorder.
The meeting was called to order at 5:35 PM.
I. Minutes of Past Meeting_ The minutes of the November 20, 2001, meeting
were presented and discussed.
Following discussion, Chrissis made a motion, seconded by Hoversten, to
approve the minutes of the November 20, 2001, meeting. All were in favor.
Motion carried.
II. Medical Staff Meeting Minutes and CredentialinQ Dr. Allen provided a report
on the recent Executive Committee Meeting. The following practitioners were
recommended for membership to the Medical Staff.
Initial
Jyothi Kesha, MD Urology Courtesy
James Swenson, MD Psychiatry Active
Reappointment
John Gillard, DDS Dentistry Allied Health Independent
Following discussion, Chrissis made a motion, seconded by Fortun, to grant
membership and privilege to the above listed practitioners, as recommended
by the Executive Committee of the Medical Staff. All were in favor.
Motion carried.
Allen briefly discussed the medical staff policy that addresses the surgical process
of Vaginal Birth's after Cesarean Section deliveries (VBAC's). Allen reported
the policy was about elective VBAC'S not be performed at HAHC unless there is
a surgeon available immediately. The policy states HAHC physicians will not
offer vaginal birth deliveries to expectant mothers who previously had a Cesarean
`� W3
Board of Directors' Meeting — December 18, 2001
Page two
Section. A trend in recent years has been to provide the option to women, but the
American College of Obstetrics and Gynecology recently changed their position
and has recommended the option be discontinued unless an in -house surgery team
is immediately available in the event of a uterine rupture or other serious
problems develop. Allen discussed the consent form and said this document will
be used to fully inform the patient on what risks are involved in such a procedure.
The physicians will provide the patient an avenue for care if the desire is to have a
VBAC. procedure. A circumstance may arise if a patient presents in active labor
and refuses a Cesarean Section. Mulder talked on the Emergency Medical
Transfer and Active Labor Act (EMTALA) and our requirement not to transfer a
patient who is in an emergency condition or is in active labor unless we are not
able to perform the procedure in this facility.
Schermann presented information on the JCAHO sentinel event alerts. JCAHO
takes all sentinel events that are reported, identifies the most frequently occurring
events, analyzes them and make recommendations about what they feel are
actions that organizations such as ours should take to help counter those events.
III. New Business.
It A. Strategic Plan Update. Graves provided the Strategic Plan Summary
document to the Board. Changes in the plan were explained based on the
outcome of the planning retreats of the Board and Medical Staff and with the
leadership group. Members were asked to review the document so that
approval may be granted at the January meeting.
B. Budget and Five Year Plan Approval. Graves and Larson presented a
summary of the annual budget and five year financial plan. A committee,
consisting of Randy Chrissis, Steven Snapp, and Bob Peterson met with
Administration to work through the details of the budget. Handouts
consisting of statistics and financial projections were distributed.
• Following discussion, Allen made a motion, seconded by Chrissis, to
accept the budget as presented. All were in favor. Motion carried.
C. Medical Staff By -Laws Change. Graves reported that the Joint
Commission on Accreditation of Health Care Organizations made recent
changes in their standards which require changes in our by -laws. The new
JCAHO telemedicine standard requires credentialing of physicians who
provide telemedicine services for the organization. It was reported that
HAHC already credentials the radiology group that provides this service.
y La)3
Board of Directors' Meeting — December 18, 2001
Page three
Proposed language regarding the Drug Enforcement Administrative lapses and
expirations, revocation, etc. was presented and discussed. Revisions were
made to clarify DEA requirements.
Following discussion, Slanga made a motion, seconded by Hoversten, to
accept the changes as presented in the Medical Staff By -Laws. All were
in favor. Motion carried
Board Member Replacement Graves reported board members Randy
Chrissis, Bob Peterson, Steve Snapp, and Wayne Fortun interviewed three
candidates for the vacant board position. John Houle, Plant Manager at 3M
was the candidate of choice.
• Following discussion, Snapp made a motion, seconded by Chrissis, to
recommend to the Mayor the appointment of John Houle as a member of
the board of HAHC. All were in favor. Motion carried.
E. Amsco Orthopedic & Fracture Table. The board reviewed the capital
expenditure request for a replacement orthopedic fracture table. The
present operating table is about 20 years old, very heavy and cumbersome for
staff to move room to room. Patient positioning is difficult and procedures are
limited due to table structure. Our plan addresses the recruitment of
additional orthopedic coverage for HA-HC and this technology would support
keeping patients here for their hip and upper leg fracture management. We
intend to purchase this equipment thorough our major buying group, VHA, for
a cost of $29,154.10.
Following discussion, Hoversten made a motion, seconded by Fortun, to
request authority from the City Council to purchase a new hydraulic
fracture table from AMSCO in the amount of $29,154.10. All were in
favor. Motion carried.
F. Treadmill Purchase Erickson reported our current Stress EKG System has
been in place for a minimum of 15 years. The Treadmill is an integral part
of the testing system and has been problematic in recent months. Because of
the critical nature of this type of test and the need to have reliable equipment
a need to update the equipment is recommended. GE Marquette has a
promotion that they're extended to 12/20/01 for customers. The discount is
$6252.00 with an extended warranty.
• Following discussion, Fortun made a motion, seconded by Chrissis to
authorize staff to purchase a new treadmill through our VHA buying
group at a cost of $21,078. All were in favor. Motion carried.
0
Board of Directors' Meeting — December 18, 2001
Page four
G. Allina Presentation Lori Wightman gave the Allina presentation and
explained the Management Contract with Allina ran from October 1, 1998, to
December 31, 2001. She discussed the different ways to measure the success
of a Community Hospital. They are: Clinical Quality; Patient/Customer
Satisfaction; Breadth of Services; Financial Performance; Long -term
Strategic Positioning; Staff Morale; Impact on Local Community Health;
Economic Engine; and Facilities.
Following discussion, motion was made by Chrissis, seconded by
Hoversten, to defer action until the January meeting on the Allina
Management Agreement. All were in favor. Motion carried.
H. Election of Officers. Peterson stepped down from the chair to allow Graves
to conduct the election for the Chairperson of the Board. Nominations from
the floor were opened.
is
Following discussion, Chrissis made a motion, to nominate the current
officers of the board to serve a one -year term in their present position
and to close nominations. Motion was seconded by Hoversten. All
were in favor. Motion carried.
I. Sleet) Center. Hutchinson Area Health Care and Hutchinson Medical Center
have been considering a joint venture regarding the establishment of a Sleep
Center. Our. patients are currently referred to sleep centers in the Twin Cities
and St. Cloud and are commonly put on a three -month waiting list.
• This item was introduced for information purposes only.
Quality Consultant. Graves reported we have during 2001 been working
with Renee Schmitz, Quality Consultant, in order to improve our various
quality processes. The Division Services Team is currently recommending
we engage her services, on a 3 to 5 days per month, for the next six months in
order to assist with the implementation of a Data Center for HAHC. The cost
for her services for this six month assignment will be $33,000 plus expenses.
Following discussion, motion was made by Chrissis, seconded by Snapp,
to hire Renee Schmitz for the next six months. All were in favor. Motion
carried.
0
Organizational Reports.
1. President. Graves reported HAHC and HMC are continuing their search for
internal Medicine Doctors.
2. Acute Care. Nothing further to report.
y 10.)3
0
a
Board of Directors' Meeting — December 18, 2001
Page five
3. Care and Program Support Erickson reported the vacancy rate has been running
under four per cent all year. Also Kara Neubarth is the new Manager for
Diagnostics.
4. Community Care. Nothing further to report.
5. Finance, Information & Material Services. Larson reported we are doing a
major"upgrade on our Meditech Program. Also January 2 °d is the "live" date for
LSS (Lake Superior Software).
6. Resident Care Report. Nothing further to report
Presentation to Paulette Slanga Our Board Chairman, Bob Peterson, presented
Paulette Slanga a gift for her years of service on the Governing Board of Hutchinson
Area Health Care. Her years of service were from July 1993 thru December 2001.
Quality Committee Report Schermann presented highlights from the 3' quarter
VHAPatient Data Report. Additionally she reported we have reached 500 ideas in our
"Idea Process ", and are planning a celebration to reward the employees for taking part in
this process and reaching this goal.
Accounts Payable The accounts payable and cash disbursements were presented for
payment.
Following discussion, motion was made by Snapp, seconded by Slanga, to
approve the accounts payable and cash disbursements as listed in the amount
of $1,908,132.39. Five were in favor. Hoversten abstained. Motion carried
r]
Statistical Report. Grave's presented the statistics for the month of November 2001.
Financial Report. Larson will be e-mai ling them out at the end of the week.
Hospital Auxiliary Meeting Minutes. The Hospital Auxiliary Meeting Minutes were
presented. No unusual comments were made.
Hutchinson Area Foundation for Health Care. Nothing further to report.
Motion by Allen, seconded by Chrissis to adjourn the meeting.
Respectfully submitted,
Corrine Schlueter
Recorder
Wayne Fortun
Secretary
y La)3
0
a
!
2001
CITY OF HUTCHINSON
FINANCIAL
REPORT
2001
December
2000
2001
2001
2001
2001
December
REVENUE REPORT - GENERAL
December
December
MONTHLY OVER (UNDER)
YEAR TO
ADOPTED
BALANCE
ERCENTAGE
MONTH
MONTH
BUDGET
BUDGET DATE ACTUAL
BUDGET
REMAINING
USED
TAXES
222,316.49
864,695.75
0.00
0.00
2,522,654.95
2,502,814.00
(19,840.95)
100.79%
LICENSES
3,358.35
3,362.00
0.00
0.00
37,602.81
34,600.00
(3,002.81)
108.68%
PERMITS AND FEES
13,574.10
25,159.28
0.00
0.00
330,416.15
245,700.00
(84,716.15)
134.48%
INTERGOVERNMENTAL REVENUE
1,139,533.22
1,100,496.59
0.00
0.00
2,502,708.42
2,587,814.00
85,105.58
96.71%
CHARGES FOR SERVICES
471,778.23
66,956.02
0.00
0.00
1,217,691.78
1,238,080.00
20,388.22
98.35%
FINES & FORFEITS
10,405.17
5,737.15
0.00
0.00
62,474.63
60,000.00
(2,474.63)
104.12%
INTEREST
21,645.39
13,913.67
0.00
0.00
101,508.36
60,000.00
(41,508.36)
169.18%
REIMBURSEMENTS
33,280.95
67,966.01
0.00
0.00
123,784.66
129,175.00
5,390.34
95.83%
TRANSFERS
380,127.74
326,972.00
0.00
0.00
1,274,798.97
1,442,700.00
167,901.03
88.36%
SURCHARGES - BLDG PERMITS
(2,268.27)
(1,948.52)
0.00
0.00
423.74
1,000.00
576.26
42.37%
TOTAL
2,293,751.37
2,473,309.95
0.00
0.00
8,174,064.47
8,301,883.00
127,818.53
98.46%
L
•
i
�
2001
CITY OF HUTCHINSON
FINANCIAL
REPORT
2001
December
2000
2001
2001
2001
2001
December
EXPENSE REPORT - GENERAL
December
December
MONTHLY OVER (UNDER)
YEAR TO
ADOPTED
BALANCE
ERCENTAGE
MONTH
MONTH
BUDGET
BUDGET
DATE ACTUAL
BUDGET
REMAINING
USED
001 MAYOR & CITY COUNCIL
2,627.69
4,539.11
0.00
0.00
46,187.13
60,079.00
13,891.87
76.88%
002 CITY ADMINISTRATOR
22,936.84
19,843.02
0.00
0.00
212,691.47
216,077.00
3,385.53
98.43%
003 ELECTIONS
1,419.83
1,587.90
0.00
0.00
7,917.18
7,416.00
(601.18)
106.76%
004 FINANCE DEPARTMENT
39,323.32
34,461.55
0.00
0.00
356,604.77
359,991.00
3,386.23
99.06%
005 MOTOR VECHICLE
15,031.27
17,334.99
0.00
0.00
194,854.04
192,170.00
(2,684.04)
101.40%
006 ASSESSING
0.00
0.00
0.00
35,756.00
36,000.00
244.00
99.32%
007 LEGAL
8,252.16
15,462.57
0.00
0.00
95,237.88
107,810.00
12,572.12
88.34%
008 PLANNING
8,424.30
26,074.86
0.00
0.00
169,044.98
151,060.00
(17,984.98)
111.91%
009 INFORMATION SERVICES
6,561.05
8,437.08
0.00
0.00
84,475.98
91,775.00
7,299.02
92.05%
110 POLICE DEPARTMENT
228,266.84
203,923.90
0.00
0.00
2,091,490.30
1,965,973.45
(125,516.85)
106.38%
111 SCHOOL LIAISON OFFICER
7,733.29
1,461.62
0.00
0.00
50,611.94
119,273.00
68,661.06
42.43%
115 EMERGENCY MANAGEMENT
2,022.74
12.78
0.00
0.00
4,912.79
4,750.00
(162.79)
103.43%
116 SAFETY COUNCIL
0.00
0.00
0.00
0.00
0.00
0.00
0.00%
120 FIRE DEPARTMENT
46,180.50
39,645.65
0.00
0.00
298,902.44
343,948.00
45,045.56
86.90%
130 PROTECTIVE INSPECTIONS
24,471.10
15,170.04
0.00
0.00
144,050.37
178,399.00
34,348.63
80.75%
150 ENGINEERING
37,958.82
36,945.36
0.00
0.00
429,879.21
401,578.00
(28,301.21)
107.05%
152 STREETS & ALLEYS
76,514.76
71,511.53
0.00
0.00
748,358.79
745,793.00
(2,565.79)
100.34%
153 MAINTENANCE ACCOUNT
(34,962.05)
8,130.20
0.00
0.00
190,976.60
281,133.00
90,156.40
67.93%
160 CITY HALL BUILDING
13,320.69
11,952.25
0.00
0.00
145,321.82
122,051.00
(23,270.82)
119.07%
201 PAWRECREATION ADMINISTRA
14,979.46
16,980.03
0.00
0.00
173,553.86
174,549.00
995.14
99.43%
202 RECREATION
9,015.01
9,330.55
0.00
0.00
207,687.94
216,409.00
8,721.06
95.97%
203 SENIOR CITIZEN CENTER
7,536.27
6,548.57
0.00
0.00
86,772.11
109,192.00
22,419.89
79.47%
204 CIVIC ARENA
28,829.62
31,089.71
0.00
0.00
277,407.70
246,587.00
(30,820.70)
112.50%
205 PARK DEPARTMENT
60,071.33
59,042.82
0.00
0.00
767,587.24
770,252.00
2,664.76
99.65%
206 RECREATION BUILDING & POOL
7,620.68
5,192.26
0.00
0.00
95,126.79
103,982.00
8,855.21
91.48%
207 EVENTS CENTER
0.00
4224
0.00
0.00
12,908.41
37,770.00
24,861.59
34.18%
250 LIBRARY
3,837.29
2,956.35
0.00
0.00
117,751.98
123,170.00
5,418.02
95.60%
301 CEMETERY
20,809.62
8,841.98
0.00
0.00
157,442.66
100,895.00
(56,547.66)
156.05%
310 DEBT SERVICE
(41,228.38)
0.00
0.00
0.00
25,186.15
27,871.00
2,684.85
90.37%
321 TRANSIT
9,375.20
4,585.22
0.00
0.00
0.00
0.00
0.00
0.00%
320 AIRPORT
0.00
0.00
0.00
121,672.16
98,669.00
(23,003.16)
123.31%
350 UNALLOCATED GENERAL EXPEN
3,596.76
30,692.96
0.00
0.00
646,634.32
907,011.00
260,376.68
71.29%
TOTAL
630,526.01
691,797.10
0.00
0.00
7,997,005.01
8,301,633.45
304,628.44
96.33%
v
L
General Govt.
69,614.41
137,071.63
0
0.00
1,348,091.25
1,344,429.00
(3,662.25)
0
2001
284,203.37
CITY OF HUTCHINSON
FINANCIAL
REPORT
2,589,967.84
2,612,343.45
22,375.61
99.14%
December
2000
2001
0.00
0.00
2001
1,428,504.00
59,289.40
95.85%
REVENUE REPORT - GENERAL
December
December
MONTHLY OVER (UNDER)
YEAR TO
ADOPTED
BALANCE
ERCENTAGE
97.73%
MONTH
MONTH
BUDGET
BUDGET DATE ACTUAL
BUDGET
REMAINING
USED
TAXES
222,316.49
2,522,654.95
0.00
0.00
2,522,654.95
2,502,814.00
(19,840.95)
100.79%
LICENSES
3,356.35
37,602.81
0.00
0.00
37,602.81
34,600.00
(3,002.81)
108.68%
PERMITS AND FEES
13,574.10
330,416.15
0.00
0.00
330,416.15
245,700.00
(84,716.15)
134.48%
INTERGOVERNMENTAL REVENUE
1,139,533.22
2,502,708.42
0.00
0.00
2,502,708.42
2,587,814.00
85,105.58
96.71%
CHARGES FOR SERVICES
471,778.23
1,217,691.78
0.00
0.00
1,217,691.78
1,238,080.00
20,388.22
98.35%
FINES & FORFEITS
10,405.17
62,474.63
0.00
0.00
62,474.63
60,000.00
(2,474.63)
104.12%
INTEREST
21,645.39
101,508.36
0.00
0.00
101,508.36
60,000.00
(41,508.36)
169.18%
REIMBURSEMENTS
33,280.95
123,764.66
0.00
0.00
123,784.66
129,175.00
5,390.34
95.83%
TRANSFERS
380,127.74
1,274,798.97
0.00
0.00
1,274,798.97
1,442,700.00
167,901.03
88.36%
SURCHARGES - BL.DGPERMITS
(2,268.27)
423.74
0.00
0.00
423.74
1,000.00
576.26
42.37%
TOTAL
2,293,751.37
2,473,309.95
0.00
0.00
8,174,064.47
8,301,883.00
127,818.53
98.46%
General Govt.
69,614.41
137,071.63
0.00
0.00
1,348,091.25
1,344,429.00
(3,662.25)
100.27%
Public Safety
284,203.37
368,670.88
0.00
0.00
2,589,967.84
2,612,343.45
22,375.61
99.14%
Streets & Alleys
138,944.88
37,062.48
0.00
0.00
1,369,214.60
1,428,504.00
59,289.40
95.85%
Parks & Recreation
166,019.97
113,713.93
0.00
0.00
1,621,044.05
1,658,741.00
37,696.95
97.73%
Miscellaneous
(28,256.42)
35,278.18
0.00
0.00
1,068,687.27
1,257,616.00
188,928.73
84.98%
TOTAL
630,526.01
691,797.10
0.00
0.00
7,997,005.01
8,301,633.45
304,628.44
96.33%
L/
L
ID
y La)5
CITY OF HUTCHINSON
CERTIFICATES OF DEPOSIT
18Jan -02
12131/01
Date
Date
Interest
Of
Of
Institution
Description
Rate
Purchase
Maturity
Amount
US BANK
FHLB
5.52%
311/01
9/9/04
370,000.00
Smith Bamey
FNMA M
5.35%
3130/01
922104
300,000.00
Smith Barney
FHLB C
4.18%
9119/01
4/11105
750,000.00
Smith Barney
Sy Cap Corp
4.180%
925/01
4/19/05
270,000.00
Smith Barney
FNMA M
5.650%
6/14/01
6 /14/06
300,000.00
Prudential
pool 336914
7.226%
1231 96
0201 2026
55,062.09
Expected life 6.2 years
Smith Barney
FHLB
6.245%
2/3(99
223/09
300,000.00
Prudentall
pool 336399
7.270%
1231 96
02 01 2026
69,711.90
Expected life 4.1 years
Prudential
Fed Home Leon
6.00%
0128199
01 2809
200,000.00
Smith Barney
FNMA pass thru
7.50%
1220/95
06/01/02
28,584.28
Prudential
FHLC
6.00%
1114/99
1114109
385,000.00
Prudential
FHL
5.63%
822101
222/07
200,000.00
Call 2118/99 and therafter
Marquette
5.60%
02 15 01
02 14 02
200,000.00
Smith Barney
FHLB C
4.80%
925/01
10/4/06
255,000.00
Smith Barney
Money Market
2.11%
11/16/01
2/14/02
777,407.40
First Federal
6379
4.600%
7/31101
7/31/02
200,000.00
Prudential
Money Market
varies
12/4/01
Open
206,040.00
Marquette
1231'305
4.680%
5131101
5131/02
400,000.00
Citizens Bank
29886
5.500%
3/1/01
1/30/02
1,000,000.00
First Federal
5.150%
7/12101
725/02
700,000.00
Citzens Bank
29887
5.600%
2/15/01
2/14/02
200,000.00
Marquette
2.390%
12/13/01
3/14/02
700,000.00
Marquette
2.380%
1129/01
328102
400,000.00
$8,266,8D5.67
ID
y La)5
RESOLUTION NO. 11865
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
PURPOSE
DEPT.
BUDGET
VENDOR
Engineering Service
T23,900
Replace Stoney Point
WW
Yes
Earth Tech
lift station
Replacement Windows
Energy savings
Library
Yes
Shaw /Stewart
Constru
tion
Lumber Co.
The following items were authorized due to an emergency need:
ITEM
Date Approved:
COST
Motion made by:
Seconded by: _
PURPOSE I DEPT. JBUDCET I VENDOR
Resolution submitted for Council action
RESOLUTION NO. 11870
RELEASING PLEDGED SECURITIES
FROM CITIZENS BANK & TRUST CO., HUTCHINSON, MN
WHEREAS, Citizens Bank & Trust Co., of Hutchinson, Minnesota,
A city depository, has requested release of the following security
under the collateral agreement with the City of Hutchinson:
FNMA GLOBAL BOND
01 -16 -02 cusip 31359MBC6 $1,000,000
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT the City Finance Director is hereby authorized to release
said security.
Adopted by the City Council this 22nd day of January 2002.
Marlin Torgerson
Mayor
ATTEST:
Gary D. Plotz
City Administrator
H (b) a
Hutchinson City Center
i s
DATE: January 16, 2002
In Hinson Street SE
Hutdhmson, MN 553542522
324557- 515t/Fn 324234 -4240
MEMORANDUM
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO OPERATE A MOTORCYCLE
REPAIR, SALES, AND PAINTING BUSINESS WHICH WOULD EXPAND WITHIN THE EXISTING
BUILDING AT 700 AIRPORT ROAD LOCATED IN THE I/C ZONING DISTRICT.
Pursuant to Section 8.13 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for conditional use permits.
HISTORY
The property owner received a conditional use permit for the auto repair and the construction of the building in February
of 2000. Resolution No. 11421 included conditions of the permit one of which stated: "outside storage shall only be
allowed behind a 100% opaque fence at a height of no less than six feet'.
FINDINGS OF FACT
The required application was submitted and the appropriate fee paid.
Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
January 3rd, 2002.
RECOMMENDATION
The Planning Commission, on January 16, 2002, voted to recommend approval of the conditional use permit with the
following conditions:
1. Ali outside storage must be enclosed with a 6 foot, 100 opaque fence (Currently, there are tires
stored in a chain link fence, no garbage enclosure, a shed on skids, and other items are stored south
of the building.)
2. Fencing for the building must be installed no later than Julyl, 2002. (Fencing shall not enclose a
majority of the paved parking.)
3. The businesses shall have no outside storage of parts of motor vehicles or unlicensed motor vehicles..
4. This conditional use permit shall not invalidate or replace the previously issued conditional use.
5. A septic system maintenance report must be filed with the County Environmentalist.
6. The owner /applications/occupants shall work with the City Forester to identify and implement a
planting arrangement by August 30, 2002.
Respectfully submitted,
William Amdt, Chairman
Hutchinson Planning Commission
cc: Bernard McRaith, property owner
Car Shop Inc., 700 Airport Road, Hutchinson MN 55350
• Michael Anderson, applicant,
Rimed m =yckd pat« .
LA U->i
0
RESOLUTION NO. 11867
RESOLUTION APPROVING THE CONDITIONAL USE PERMIT AS REQUESTED BY
MICHAEL ANDERSON, APPLICANT AND BERNARD MCRAITH, PROPERTY OWNER
AT PROPERTY LOCATED AT 700 AIPORT ROAD
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Michael Anderson, applicant, and Bernard Mcraith, property owner, made application to the City Council
for a Conditional Use Permit under Section 8.14 to expand a business in the I/C Zoning District, with the
following legal description:
LEGAL DESCRIPTION: That part of the North Half of the Northeast Quarter of Section Thirteen
(13) Township One Hundred Sixteen (116) North of Range Thirty (3 0)
West, described as follows, to -wit: Beginning at a point, said point being
the intersection of the Westerly 75 foot right -of -way line of Minnesota
State Trunk Highway No. 15, with the North line of said Northeast
Quarter of Section Thirteen (13); thence Westerly along said North line
of Northeast Quarter, 1356.61 feet; thence Southerly on a line parallel
with the said Westerly 75 foot right -of -way line, 208.71 feet; thence
Easterly on a line parallel with the North line of said Northeast Quarter,
1147.9 feet; thence Southerly on a line parallel with the said Westerly 75
foot right -0f -way line 730.49 feet; thence Easterly on a line parallel with
the North line of said Northeast Quarter, 208.71 feet to the said Westerly
75 foot right -of -way line; thence North along said fight-of-way line, 939.2
feet to the point of beginning; EXCEPTING THEREFROM THE SOUTH
208.71 feet AND
That part of the East Half of the Southeast Quarter of Section Twelve (12)
in Township One Hundred Sixteen (116) North of Range Thirty (30) West
described as PARCEL NUMBER FIVE (5) OF MCLEOD COUNTY
HIGHWAY RIGHT OF WAY PLAT NO. 26 EXCEPTING
THEREFROM any portion thereof included in Application to Registered
Land Document No. 145736
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of. the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan if certain conditions are met.
•
q Lc�)�
•
Resolution INU.
Mcraith/Anderson CUP
January 22, 2002
Page 2
CONCLUSION
The City Council hereby approves the conditional use permit with the following conditions:
1. All outside storage must be enclosed with a 6 foot, 100% opaque fence (Currently, there are tires
stored in a chain link fence, no garbage enclosure, a shed on skids, and other items are stored
south of the building.)
2. Fencing for the building must be installed no later than July 1, 2002. (Fencing shall not enclose
a majority of the paved parking.)
3. The businesses shall have no outside storage of parts of motor vehicles or unlicensed motor
vehicles..
4. This conditional use permit shall not invalidate or replace the previously issued conditional use.
5. A septic system maintenance report must be filed with the County Environmentalist prior to any
remodeling permit being issued to the property.
6. The owner /applications /occupants shall work with the City Forester to identify and implement
a planting arrangement by August 30, 2002.
•
•
Adopted by the City Council this 22n day of January, 2002
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
y ZG\)�
CITY OF HUTCHINSON PLANNING STAFF RE
To: Hutchinson Planning Commission
• Prepared By: Planning Staff. Brad Emans, Dolf Moon, Don Nelson, Christie Rock,
Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Dick
Schieffer, Lenny Rutledge, Barry Greive, Mark Schnobrich, Matt
Jaunich, Jim Popp, Steve Madson, Dick Nagy, and Julie Wischnack,
AICP
Date: January 7, 2002 — Meeting Date: January 15, 2002
Applicant: Michael Anderson, Applicant
Bernard McRaith, Owner
CONDITIONAL USE PERMIT
Brief Description
The applicant is requesting a motorcycle repair, sales (parts and cycles), and custom painting use,
which would expand the existing building at 700 Airport Road. Currently, the building contains
Car Shop Inc. The existing building is approximately 40 feet x 200 feet. The car repair shop is in
the northern portion of the building. The building was constructed without sanitary sewer and
• water. Therefore, a mound septic system and well were constructed until services could be
provided. Services may be available in 2003.
GENERAL INFORMATION
Existing Zoning: I/C Industrial Commercial
Property Location: 700 Airport Road (Near the Southwest corner of Airport Road and
Highway 15).
Lot Size: Approximately 2 acres
Existing Land Use: Car Repair and vacant
Adjacent Land Use
And Zoning: Airport to the southwest (I/C Zoning); Vacant to the north (C4 Zoning)
Comprehensive
Land Use Plan: Commercial
Zoning History: The property owner received a conditional use permit for the auto repair
and the construction of the building in February of 2000. Resolution No
11421 included conditions of the permit one of which stated: "outside
storage shall only be allowed behind a 100% opaque fence at a height of
no less than six feet'.
• Applicable
Regulations: Section 8.13 I/C Zoning District
Section 6.07 Conditional Uses
cc� 1
Conditional Use Permit
Anderson/McRaith
Planning Commission— January 15, 2002
Page 2
• SPECIAL INFORMATION
Transportation: The access to the site is from Airport Road. This access point will not
change.
Parking: There were many vehicles that were located on the property at the time
of inspection. Some of the vehicles were in varying states of repair,
many of vehicles had window damage, and many of the vehicles had
expired licenses. Staff requested more information about the matter and
were informed that there has been a lot of property and vehicle damage
on the property. (Staff has confirmed this with the Police Department.)
Because of the damage, the business owner is attempting to settle the
matter with the insurance company. The owner stated this would be
resolved in the next month. The response to unlicensed vehicles was that
the some owners do not pay for repair and the vehicles stay there until an
agreement is reached. (Out of 21 vehicles in the lot, 11 were
unlicensed.) Unlicensed vehicles are a violation of City Code.
The parking lot did not seem to be striped as it was identified in the plan.
Staff would note that there needs to be adequate space for an emergency
or fire vehicle to access the building, particularly since there are not
hydrants in this area. The original site plan provided for a 30 foot
driving lane separation from the building with two rows or parking and
• one other driving lane. It seems that there is a driving lane between the
building and the spaces, but no driving lane on the east side of the
parking spaces.
Other Issues: Verification that the septic system has been maintained or checked since
its installation should be required. The floor drains flow separately into a
holding tank, which periodically would need to be pumped out. Staff
understands that there will not be additional floor drains in the
motorcycle area.
There should be some plantings which help screen the vehicles receiving
repair (cars, trucks, trailers, motorcycles). The City Forester will assist
in identifying some plantings which will assist in screening without
hindering security concerns.
Additional lighting should be added to the building to help with security,
without compromising the safety of the Airport.
Analysis and
Recommendation: Staff believes that the proposed application is an appropriate use for this
zoning district and for this building. However, the parameters
established for the previous perm it are still valid and need to be
addressed. Therefore, staff would recommend approval of the
• conditional use permit with the following conditions:
1. All outside storage must be enclosed with a 6 foot, 100% opaque
fence. (Currently, there are tires stored in a chain link fence, no
y L6 I
Conditional Use Permit
Anderson/McRaith
Planning Commission— January 15, 2002
Page 3
•
garbage enclosure, a shed on skids, and other items are stored
south of the building.)
2.
Fencing for the building must be installed no later than July 1,
2002. (Fencing shall not enclose a majority of the paved
parking.)
3.
The businesses shall have no outside storage of parts of motor
vehicles or unlicensed motor vehicles.
4.
This conditional use permit shall not invalidate or replace the
previously issued conditional use.
5.
A septic system maintenance report must be filed with the
County Environmentalist.
6.
The owner /applicants/occupants shall work with the City
Forester to identify and implement a planting arrangement by
August 30, 2002.
Cc: Bernard McRaith, property owner
Car Shop Inc., 700 Airport Road, Hutchinson MN 55350
Michael Anderson, applicant, 455 Rose Lane Hutchinson MN 55350
•
•
y t I
Eel
LOJI
a
a ll
Lil
i
6,
m
aG J
Car Photo
Car photo
Yamaha Motorsports
225 3rd Ave NW
Hutchinson, MN 55350
Tel: 320 -587 -2980 Fax: 320 -587 -2980
January 9, 2002
Mrs. Julie Wischnack
Director of planning/Zoning/Building
City of Hutchinson, MN 55350
Dear Julie:
I noticed in the Hutchinson Leader under public notices that Michael Anderson has
applied for a conditional use permit to operate a motorcycle repair, sales, and
painting business south of Hutchinson. In addition, I have heard informal inputs
that there may be the intent to repair boats and outboards as well.
This area is the most expensive land around Hutchinson and supports most of the
retail in this area. In light of this you would think the zoning requirements in this
area to be the most aggressive or at least match the requirements for the new
annexed land Northeast of Hutchinson on Highway 7.
The intent of my letter is not to stifle any competition but rather to ask why the new
development Northeast of Hutchinson has such proposed restrictions when
compared to Highway 15 south of Hutchinson. Should this conditional use permit
be approved I would hope the same standards are applied to the recently annexed
land to the Northeast of Hutchinson.
Please forward a copy of my letter to the the Planning Commissioners in time for
the next meeting.
Respectfully,
Bob Wiehr
Yamaha Motorsports, GM
t
y LC))
C
DATE: January 16, 2002
Hutchinson City Center
MEMORANDUM
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
111 Hnsean Street SE
AatddR8Do, -MN 55350 -=
374587- 5151/Fa 320.234 -4240
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO CONSTRUCT A BUILDING
WITHIN THE I/C DISTRICT AND REZONING FROM AN RI TO AN I/C DISTRICT. THE
BUILDING IS PROPOSED TO BE 14 FEET WIDE X 30 FEET LONG X 12 FEET HIGH.
Pursuant to Section 8.13 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for conditional use permits.
HISTORY
In 1981, the applicant received a conditional use permit to remodel the building to be used for retail sales.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
January 3rd, 2002.
• 3. At the public hearing held, no neighbors were present to object.
RECOMMENDATION
The Planning Commission, on January 16, 2002, voted to recommend approval of the conditional use permit and
rezoning with the following conditions:
1. The building must be placed in the location presented on the site plan.
2. The conditional use permit is valid for six months. If an extension has not been granted or a permit
has not been issued within that time period, the permit becomes invalid.
3. A septic pumping agreement must be signed prior to issuance of a building permit. Furthermore;
connection to municipal services must be accomplished when available.
4. Access to the property will change when the road is constructed.
5. If any utility service lines need to be moved, it is at the owner's expense.
6. The new structure must be at least 20 feet from the existing structure.
Respectfully submitted,
William Amdt, Chairman
Hutchinson Planning Commission
cc: Lowell Baumetz, Property Owner
Roger Berggren, County Environmentalist
MNDOT
Printed on recycled paper -
�Lc)a
0
RESOLUTION NO.
11868
RESOLUTION APPROVING THE CONDITIONAL USE PERMIT AND REZONING
AS REQUESTED BY LOWELL BAUMETZ, MODERN MAZDA
AT PROPERTY LOCATED AT 585 HIGHWAY 7 WEST
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. Lowell Baumetz, Modem Mazda, owner made application to the City Council for a Conditional Use Permit
under Section 8.14 to place a new detached building in the I/C Zoning District with the following legal
description:
That part of the Northeast Quarter of the Southeast Quarter of Section 36,
Township 117 North, Range 30 West, described as follows:
• Beginning at the intersection of the center line'of State Highway No. 7
and a line 777.34 feet easterly of, as measured at a right an le to, and
parallel with the west line of said Northeast Quarter of the Southeast
Quarter; thence northerly, along said parallel line, a distance of 376.48
feet; thence easterly, deflecting to the right 90 degrees 00 minutes 00
seconds a distance of 200.00 feet; thence southerly, deflecting to the
right 96 degrees 00 minutes 00 seconds a distance of 336.57 feet to the
center line of said State Highway'No. 7 thence southwesterly, along said
center line, to the point of beginning.
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan if certain conditions are met.
0
� 6G) D'
Resolution [NU.
Modern Mazda CUP
January 22, 2002
Page 2
CONCLUSION
0
The City Council hereby approves the conditional use permit with the following conditions:
1. The building must be placed in the location presented on the site plan.
2. The conditional use permit is valid for six months. If an extension has not been granted or a
permit has not been issued within that time period, the permit becomes invalid.
3. A septic pumping agreement must be signed prior to issuance of a building permit. Furthermore;
connection to municipal services must be accomplished when available.
4. Access to the property will change when the road is constructed.
5. If any utility service lines need to be moved, it is at the owner's expense.
6. The new structure must be at least 20 feet from the existing structure.
Adopted by the City Council this 22' day of January, 2002
ATTEST:
Gary D. Plotz
City Administrator
i
Marlin D. Torgerson
Mayor
L Goa
L
PUBLICATION NO. 6675
ORDINANCE NO. 02 -306
AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF HUTCHINSON
FOR A PROPERTY TO BE REZONED FROM Rl TO I/C
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
The following described real property is hereby rezoned from RI (Low Density Residential) to I/C
(Industrial Commercial) as requested by Lowell Baumetz, Modem Mazda, property owner:
LEGAL DESCRIPTION:
That part of the Northeast Quarter of the Southeast Quarter of Section 36,
Township 117 North., Range 30 Best, described as follows:
Beginning at the intersection of the center line'of State Highway No. 7
and a line 777.34 feet easterly of, as measured at a'righe angle to, and
parallel with the west line of said Northeast Quarter of tba Southeast
•
Quarter; thence northerly, along said parallel line, a distance of 376.46
feet; thence easterly, deflecting to the right 90 degrees 00 minutes 00
seconds n distance of 200.00 feet; thence southerly, deflecting to the
right 96 degrees 00 minutes 00 seconds a distance of 336.57 feet to the
center lino of said State Highway No. 7 thence southwesterly, along said
center line, to the point of beginning.
Adopted by the City Council this day of February 2002.
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
H(6) ;�-
CERTIFICATE OF SURVEY for MODERN MAZDA
is denotes iron monument found
o denotes iron monument set
1/2 inch diam. iron pipe
R1 zany �D
r
3
0
M
Z
l a �O
rn 777. 4—
0
c RECEIVED
o�
JAN 7.2001
a
0 25 50 loo
scale in feet
---200.00----
i
CD
l0
r
M
i
9
�rw�^
a
0
4
r - -- 3 52.2
N
N
SHED
^ 46.1
379
15
1
°
o
,
!
7
ti
chain link fence
- - - --
u7
--- -
44
14.
M
M
i
i
y
N
CD
7
(V
d0�
o �
City of Hutchinson
W
Z Dept
`o
W
c�
N
3
� J
` e � 1ET 11ne
Rr9h of W. 4 e S I
/2 9 111 m
cD
I
a
0
o
r-
wp,Y _
94
N
TOTAL AREA - 71305 SQUARE FEET
56009 SQUARE FEET NORTH OF
HIGHWAY RIGHT OF WAY
That part of the Nort :,east Quarter of the Southeast Quarter of Section 36,
Township 117 North, 1•:.nge 30 West, described as follows: q &—j oZ
Beginning at the il'.ersection of the center line of State Highway No. 7
and a line 777.34 fret easterly of, as measured at a right angle to, and
i i 11 •1 iii 11• ll. ••1 i i.•� of i i,l PI,r Phnr �l (1.. rl ..i nF P6n r::..i�l -„ i. -F
CITY OF HUTCHINSON PLANNING STAFF REPORT
To: Hutchinson Planning Commission
Prepared By: Planning Staff. Brad Emans, Dolf Moon, Don Nelson, Christie Rock,
Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Dick
Schieffer, Lenny Rutledge, Barry Greive, Mark Schnobrich, Matt
Jaunich, Jim Popp, Steve Madson, Dick Nagy, and Julie Wischnack,
AICP
Date: January 7, 2002 — Meeting Date: January 15, 2002
Applicant: Lowell Baumetz, (Modern Mazda), property owner
CONDITIONAL USE PERMIT AND REZONING
Brief Description
The applicant is requesting a rezoning for a portion of the property and a conditional use permit
to construct a building within the l/C Zoning District. The original application was for a
temporary building. Staff met at their meeting and recommended denial of a temporary building
structure for the following reasons: the structure would be temporary in nature and may
encourage other temporary uses along the corridor; the wind load and snow load information was
not available; and the placement of the temporary building would be very visible from Highway
7. "The applicant has since revised the plan to address staff's concerns by amending the request
from a temporary building to a permanent building. The building is proposed to be 14 feet wide x
30 feet long x 12 feet high.
0
a
Conditional Use Permit
Modern Mazda Conditional Use Permit
Planning Commission— January 15, 2002
Page 2
GENERAL INFORMATION
Existing Zoning: I/C — Industrial Commercial
Property Location: 585 Highway 7 West
Lot Size: 1.04 Acres and .25 on the northern lot.
Existing Land Use: Car repair and sales
Adjacent Land Use
And Zoning: Vacant — Residentially zoned to the north and east; I/C to the west; C5
to the south.
Comprehensive
Land Use Plan: The 1997 Land Use Plan guides this area for Commercial use.
Zoning History: In 1981, the applicant received a conditional use permit to remodel the
building to be used for retail sales.
Applicable
Regulations: Section 8.13 I/C Zoning District
Section 6.07 Conditional Uses
SPECIAL INFORMATION
Transportation: The property accesses from Highway 7. This property will be affected
by the highway reconstruction in 2006. The City recently received some
design plans of the reconstruction. There will be a new street to the west
of this property and will connect to Golf Course Road. The new access
would then be off of Golf Course Road.
Parldng: The property has paved parking in and around the front of the building.
The parking is used for customers as well as display vehicles. The
purpose of the building would be to store a tow truck, which can not be
placed inside the existing buildings (because of the height of the vehicle).
Other Issues: This property has been on septic since it was constructed. Sanitary sewer
service is difficult to provide until the road is constructed to the west of
the building. This road construction is planned in 2006. The applicant
has informed the City that they have been pumping the system on a
monthly basis. This would indicate that the septic system drainfield is
not in working condition. Staff has requested pumping records from the
applicant. Staff has also requested that the County Environmentalist
monitor this property to ensure proper health and safety standards for the
surrounding area are maintained. (A pumping agreement must be signed
— see sample.)
y (-c�) a
Conditional Use Permit
Modern Mazda Conditional Use Permit
Planning Commission— January 15, 2002
Page 3 —
Analysis and
Recommendation: As identified earlier in the report, staff recommended denial of the
temporary building conditional use and the rezoning. Staff has not met
again to discuss the revised proposal. Staff will be meeting again, prior
to the Planning Commission meeting, to inform the commission of their
discussion.
In any case, if any conditional use permit is approved for this property
the following conditions should be placed on the permit:
1. The building must be placed in the location presented on the site
Cc: Lowell Baumetz, Property Owner
Roger Berggren, County Enviromentalist /
MNDOT
I
40
( A Lc�) a
plan.
2.
The conditional use permit is valid for six months. If an
extension has not been granted or a permit has not been issued
within that time period, the permit becomes invalid.
3.
A septic pumping agreement must be signed. Furthermore;
connection to municipal services must be accomplished when
available.
4.
Access to the property will change when the road is constructed.
5.
If any r ervice lines need to be moved, it is at the owner's
expense.
6.
The new structure must be at least 20 feet from the existing
structure.' .
Cc: Lowell Baumetz, Property Owner
Roger Berggren, County Enviromentalist /
MNDOT
I
40
( A Lc�) a
Y1 /VI /LVVL 11.V� a[u V•V vv� ate••. d..u.vv v • vu. VYP� a
PUMPING AGREEMENT
This agreement is for the pumping of a holding tank on the
WrMM orrrr Nana)
property located at
(Rapers Lomim — Aftm PID, eK
The licensed pumper . agrees to pump the above
(Nark of rpe PVMWX.�)
mentioned holding tank every
(Wett OW80j, V=4
('M Needed' 6 n am aWA)
This agreement can be amended by submitting a new agreement to the McLeod County
Planning and Zoning Office. If the County requests, verification of pumping will be submitted
In the form of pumping payment receipts.
0 1 agree to the above conditions:
Mm)
(PWW/Cxn n=)
svrNCVUMMGAGR I -Zd-M
a
(DM)
LA CC�) a
D a # 339 - 1/6/2002
esign ._
* ** Take this sheet to the Building Materials counter to purchase your materials. * **
S(ou selected a garage with these options:
14' Wide X 34' Deep X 10' Nigh
Cable roof w/ 4/12 pitch truss construction.
0 gable /0" eave overhangs.
7/16" OSB Wall Sheathing.
1/2" OSB Roof Sheathing.
Ivory Standard Steel Siding.
Tan Steel Wall Trim.
Wall screws installed in flat.
Ivory Standard Steel Roofing.
Tan Steel Roof Trim.
Roof screws installed in flat.
Vler
Beck
r. C %
�. 9y
Today's cost for materials estimated in this design: $ 2890.75
Base garage without options: $1839.63
*The bare priu Ineluder: V Eave /0' Gable Overhangs, 2X4 Wall Stu&,
7/16 OBS Roof Sheathing, 20 yr. Fiberglass Classic . Onyx Bleak Shingles,
Pine Fasela, Golvanized Rogdar Reef Edge, S" Textured Vertical Nerdboard Siding,
No Servlos Doors, No Overhead Doan, No Windovn, or Any Other Options.
y LO-)a
Building Includes:
• 1 - 24'W x 241 x 8'H VersaTube Steel Garage Frame AversaTube, • 1 - 16' x 7' Overhead Garage Door BUILDING S Y S T E M T
• 1 - 3'x 3' Window An attractive, economical
• 1 - 3' x 6' -8" Service Door D-1 -Y Garage package
• Pre - manufactured Roofcap & Trim
• 29 ga. 20 year warranted Pro -Rib steel roof & wall sheeting RECEIVED
(17 color options to choose from)
• Screws, sealant & closure strip ,JAN 7 2001
City of Hutchinson
• Slip Fit connections make assembly fast & easp1 of Z &B
Frame pieces slide together for quick construction!
• 2 x 3" 15 ga. galvanized steel frame provide
exceptional strength and rust resistance!
• Perfect for the D- 1 -Y'er --- No special Tools
or extensive construction knowledge needed.
3 }£ \�i � �.. t
`., 4 r S� r.
0
0
•
C
DATE: January 16, 2002
Hutchinson City Center
111 Hessen Sheet SE
Hutchlmnn, lam' 55350.2522
320.587- 5151/Fm 320.234 -4200
MEMORANDUM
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT TO PLACE RECREATIONAL PARK
USES ON PROPERTY WHICH IS ZONED R2 AND LOCATED AT 950 SCHOOL ROAD SW.
Pursuant to Section 8.05 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for conditional use permits.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
January 3rd, 2002.
3. At the public hearing held some neighbors were present and there was a letter submitted.
RECOMMENDATION
The Planning Commission, on January 16, 2002, voted to recommend approval of the conditional use permit with the
following conditions:
1. The facility hours are 8:30 a.m. until sunset.
2. The person/volunteer shall monitor the facility.
3. The applicants will work with the City Forester to ensure proper plantings
along South Grade Road. The plantings must be installed within 30 days of
the completion of Phase I.
4. The facility will be constructed in two phases:
Phase I — BMX track and Skate Park
Phase II — Softball Field (will require an additional CUP application)
5. The applicant will turn home plate for the softball field so it is looking away
from the northeast, and it is looking to the southwest.
6. The applicant must submit a revised site plan prior to City Council review.
7. The construction is done in such a way that it does not disrupt the tile lines,
along with the service and utility lines located along South Grade Road.
8. No outdoor music, in connection with the BMX or skate facility, shall create
excessive noise in any abutting residential neighborhood. If the plan is to
change for the recreational facility, the conditional use permit must be
amended with the city.
9. If additional lighting were to be added, excluding building and parking lot
lighting, a conditional use permit is required.
10. If complaints are received by the city, the city may consider revocation to
protect the health, safety, and welfare of the city.
Respectfully submitted,
Cc: Word of Life Church, Property Owner William Amdt, Chairman. Hutchinson Planning Commission
Rinmd m �racd rap� -
y (c-�3
0
RESOLUTION NO. 11869
RESOLUTION APPROVING THE CONDITIONAL USE PERMIT
FOR CONSTRUCTING A RECREATIONAL FACILITY ADJACENT TO A CHURCH
WITHIN THE R2 ZONING DISTRICT AS REQUESTED BY WORD OF LIFE CHURCH
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
Word of Life Church, property owner, made application to the City Council for a Conditional Use Permit
under Section 8.05 to construct a recreational facility (BMX track, skate park, basketball, volleyball, and
softball park) in the R2 Zoning District legal description:
See Exhibit A
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
• anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan if certain conditions are met.
CONCLUSION
The City Council hereby approves the conditional use permit with the following conditions:
I.
The facility hours are 8:30 am. until sunset.
2.
The person/volunteer shall monitor the facility.
3.
The applicants will work with the City Forester to ensure proper plantings along
South Grade Road. The plantings must be installed within 30 days of the
completion of Phase I.
4.
The facility will be constructed in two phases:
Phase I — BMX track and Skate Park
Phase II — Softball Field (will require an additional CUP application)
5.
The applicant will turn home plate for the softball field so it is looking away from
the northeast, and it is looking to the southwest.
6.
The applicant must submit a revised site plan prior to City Council review.
7.
The construction is done in such a way that it does not disrupt the tile lines, along
with the service and utility lines located along South Grade Road.
8.
No outdoor music, in connection with the BMX or skate facility, shall create
excessive noise in any abutting residential neighborhood. If the plan is to change
for the recreational facility, the conditional use permit must be amended with the
city.
L\ ���3
Resolution NO.
Word of Life Church CUP
January 22, 2002
Page 2
9. If additional lighting were to be added, excluding building and parking lot lighting,
a conditional use permit is required.
10. If complaints are received by the city, the city may consider revocation to protect
the health, safety, and welfare of the city.
Adopted by the City Council this 22' day of January, 2002
ATTEST:
Gary D. Plotz
City Administrator
0
•
Marlin D. Torgerson
Mayor
y CC�A3
Exhibit A
•
950 School Road SW in the City of Hutchinson, County of McLeod and State of Minnesota is now the
owner(s) of an estate, in fee simple, of and in the following described land situated in the
County of McLeod and State of Minnesota: - -
That part of the Southeast Quarter of the Southeast Quarter of Section 2, Township 116 North, Range
30 West, McLeod County, Minnesota, described as follows:
Commencing at the southeast corner of said Southeast Quarter, thence westerly, along the south line
of said Southeast Quarter 490.00 feet to the point of beginning of the land to be described; thence
northerly, parallel with the cast line of said Southeast Quarter 897.50 feet; thence westerly, parallel
with said south line 121.00 feet; thence Southerly, parallel with said east line 50.89 feet; thence
westerly, parallel with the north line of said Southeast Quarter of the Southeast Quarter 180.00 feet;
thence southerly; parallel with said east line 66.00 feet; thence westerly; parallel with said north line
159.15 feet to the east line of the west 37337 feet of said Southeast Quarter of the Southeast Quarter,
thence southerly, parallel with the west line of said Southeast Quarter of the Southeast Quarter
145.00 feet to. the south line of the north 700.00 feet of said Southeast Quarter of the Southeast
Quarter; thence westerly, along the last said south line 373.37 feet to said west line; thence southerly,
along said west line 636.15 feet to the southwest corner of said Southeast Quarter of the Southeast
Quarter; thence easterly, along the south line of said Southeast Quarter 839.84 feet to the point of
beginning EXCEPTING THEREFROM THE FOLLOWING :
That part of the Southeast Quarter of the Southeast Quarter of Section 2, Township 116 North, Range 31) West,
fl cLeod County, Minnesota, described as follows: Commencing at the Southeast corner of said Southeast
uarter; thence westerly, along the south line of said Southeast Quarter 490.00 feet; thence northerly, parallel
with the east line of said Southeast Quarter 635.52 feet to the south line of the North 700.00 feet of said Southeast
Quarter of the Southeast Quarter and the point of beginning of the land to be described:
thence continuing northerly, parallel with said east line 261.98 feet; thence westerly, parallel with said south line
of the Southeast Quarter 121.00 feet; thence Southerly, parallel with said east line 50.89 feet; thence westerly,
arallel with the North line of said Southeast Quarter of the Southeast Quarter 180.00 feet; thence southerly,
arallel with said cast line 66.00 feet, thence westerly, parallel with said north line 159.15 feet to the east line of
he West 37337 feet of said Southeast Quarter of the Southeast Quarter; thence Southerly, parallel with the west
ine of said southeast Quarter of the Southeast Quarter 145.00 feet to the south line of the North 700.00 feet of
yid Southeast Quarter of the Southeast Quarter; thence easterly, along said south line of the North 700.00 feet of
:he Southeast Quarter of the Southeast Quarter 46133 feet to the point of beginning _
z
a ��
CITY OF HUTCHINSON PLANNING STAFF REPORT
• To: Hutchinson Planning Commission
Prepared By: Planning Staff. Brad Emans, Dolf Moon, Don Nelson, Christie Rock,
Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Dick
Schieffer, Lenny Rutledge, Barry Greive, Mark Schnobrich, Matt
Jaunich, Jim Popp, Steve Madson, Dick Nagy, and Julie Wischnack,
AICP
Date: January S, 2002 — Meeting Date: January 15, 2002
Applicant: Pastor James Hall (Word of Life Church)
CONDITIONAL USE PERMIT
Brief Description
The applicant is requesting a conditional use permit to create a recreational park facility, which
would include a skate park, a BMX track, a softball field, and a playground area within an R2
zoning district. The proposed facility would be to the north and west of the existing church.
There are some homes near the proposed site. The original site plan for the church provided for
additions in the space where the recreational opportunities are planned.
• GENERAL INFORMATION
Existing Zoning: R2 — Medium Density Residential
Property Location: 950 School Road SW
Lot Size: 3.120 Acres and 13.102 on the western lot
Existing Land Use: Church facility and Vacant Lot
Adjacent Land Use Houses and Hunters Ridge Church to the north, R -1 zoning to the west,
And Zoning: R -2 surrounding the rest of the area.
Comprehensive
Land Use Plan: Residential
Zoning History: N/A
Applicable
Regulations: Section 6.07.B. 1.c.2 — Conditional Use Permit
Section 8.04 — R Single Family Residence District
Section 8.05 — R2 Medium Density Residential District
Below are the standards to be considered when issuing a conditional use permit:
• 1 That a proposed building or use at the particular location requested is
necessary or desirable to provide a service or a facility which is in the
yLC,\) 3
Conditional Use Permit
Word of Life Church
Planning Commission— January 15, 2002
• Page 2
interest of the public convenience and will contribute to the general welfare
of the neighborhood or community;
2 That a proposed building or use will not have a substantial or undue adverse
effect upon adjacent property, the character of the neighborhood, traffic
conditions, utility facilities and other matters affecting the public health,
safety and general welfare; and
3 That the proposed building or use will be designed, arranged, and operated so
as to permit the development and use of neighboring property in accordance
with the applicable district regulations.
SPECIAL INFORMATION
Transportation: Access would not change (Currently the parking lot access is from both
South Grade Road SW and School Road SW)
Parldng: Existing parking will accommodate activities held on the Word of Life
property. (Located to the south and to the east of the Church)
Analysis: There were a number of considerations when reviewing the recreational
park facility.
• 1. What would happen if the Church were to expand?
The applicant explained that the Church would move the recreational
facilities if it were to expand.
2. What about the houses located behind the outfield of the proposed
softball field?
Planning staff suggested that the softball field be flipped around so the
outfield would be facing the opposite direction.
3. What about safety concerns and lighting?
The applicant stated that the recreational facility would only be open
from 8:30 am. until sunset, and the person employed by the church will
monitor the recreational facility until 4:30 p.m. After that time, a
volunteer would provide supervision.
4. There were several other concerns that are expressed in the staff
recommendations.
. L (s
Recommendation: Staff would recommend that the Conditional Use Permit be approved to
• construct a recreational park facility, provided the following conditions
are met:
1. The facility hours are 8:30 a.m. until sunset.
y LC)3
Conditional Use Permit
Word of Life Church
Planning Commission— January 15, 2002
• Page 3
2. The person employed by the church will monitor the facility until
4:30 p.m., then a volunteer must be on the site
3. They will work with the City Forester to ensure proper plantings
along South Grade Road. The plantings must be installed within 30
days of the completion of Phase I.
4. The facility will be constructed in two phases:
Phase I — BMX track and Skate Park
Phase II — Softball Field
5. Thee applicant will turn home plate for the softball field so it is
looking away from the northeast, and it is looking to the southwest.
6. The construction is done in such a way that it does not disrupt the file
lines, along with the service and utility lines located along South
Grade Road.
7. No outdoor music should be played within the recreational facility.
8. If the plan is to change for the recreational facility, the conditional
use permit must be amended with the city.
• 9. If complaints are received by the city, the city may consider
revocation to protect the health, safety, and welfare of the city.
Cc: Word of Life Church, c/o James Hall, 950 School Road SW, Hutchinson MN 55350
y ZG�
1
v
Indicates property described in the notice
77.6
9
..""sire;, -:
i
,�� _.
�,. �,
,. _
�.
:,
_.e -� � ��
,� _,
,� ,
_
_ .
- _.
.. e _ i
.:, �'e ham+', �Y
.w'
n`
_
_
.__ � .. d.iax 'Cr:' �.. .,:.
-.. .n�Ma ..•.nm�.viww�`
�; .�1 <•
.yes �.»� -':..
IIV
J a: SILT FENCE DETAIL
1 CATCH BASIN
�� No .ALP SIrC 13
POND - LONG. SE
NO SCALE
I I
I �
- - - -r
Al I
� I t� s`-• „a
VA
I II
T y
--- JL-- - -±=
— -],I 1. \I 11 ll U L f LL LL iiI_u 111 Ll ll LF —
0
q (c),3
E
RECEIVED
JAN 1 5 2UL,
CAy of HutchMon
Dept. of P. Z. & B.
Word of Life
Outreach Center
950 School Rd. SW
Hutchinson, Mn.
Recreation Park
2002
RECEIVED
•
JAN 15 20Z
Cky of Huthheon
Dept. of P. Z. & B.
� (03
Word of Life
"Extreme Skate Park"
The short term and long term vision of Word of Life Outreach Center
is community involvement. Reaching our community and the surrounding
area's include a diverse range of tools to accomplish these goals. Our
church is family oriented, touching the very young to the elderly in our city.
The concept of a recreation park facility is not a new one as Hutchinson has
been active in providing these types of facilities. Softball parks, skating
rinks, the Luce Line Trail and others meet some of the recreational needs of
a vibrant growing community.
Our desire to provide such a place easily fits into the overall scheme
of Hutchinson as well. Word of Life is a growing church with vision beyond
the four walls of its current facility. The number of "skaters" and "bikers" in
families continue to increase, and providing a place for them to go is not
only a desire, but also a real need. The Word of Life "Recreation Park
Facility" will provide such a place to meet that need.
The drug culture, gangs etc... are not limited to, or contained only in
large metropolitan environments. Small communities just like Hutchinson
have been infiltrated as well. Atmosphere and location have a lot to do with
bringing change in these concerned areas. Our current location is awesome
with the Hutchinson school's located literally blocks from our facility and
can be reached easily on foot, bike or car. With the ordinances that were
passed restricting skateboards, inline skates, and bikes on sidewalks in
certain areas in Hutchinson, kids and youth alike will have "Their" spot to
skate, and ride.
Thank you for your active participation and assistance to make this
park a reality here in the city of Hutchinson.
Pastor Jim Hall
Word of Life Outreach Center
y tc-�3
SITE PLAN
MW /mA" —Vto mn
?n OF LIFE ournE41
00 Sava Rd SW Rm+.� Mmem
. According to the International Association Of Skateboard Companies
(IASC) there are over 300 public skate parks under construction throughout
the United States. Skate parks are the # 1 choice of teenagers when polled by
Parks & Recreation departments.
CJ
The average skate boarder is a male between 7- 16 years of age. From recent
surveys it has been found that art and music are their favorite subjects.
Fourteen & under, less than 1% would use drugs while skateboarding, in line
skating or freestyle biking and all prefer their sport to drugs. Drug dealers
are very successful in marketing their product to older teens, but again these
athletes are less likely to use drugs if they are skating hard. One area SPA
USA is very concerned about is the use of tobacco. Over the last 20 years
the tobacco companies have very successfully targeted skateboarders.
According to American Sports Data, there are 9.3 million skateboarders
under the age of 18 and guess what — drug trade is the 2 °d largest business in
America. Who do you think they are going to target? Every effort should be
made to promote skateboarding as a sport and these kids as athletes. It is
time to start the healing process and bring these wonderfully talented kids
back into the community and offer them as much support as we can.
The skateboarding industry reported sales of $720 million last year. Over
100,000 skateboard decks are manufactured every month.
The U.S. Consumer Safety Commission ranked sports and recreation
equipment on a mean severity index, which ranged from 10 to 2516 (10
being the least severe). Swimming pools were given 335, bicycles 70 and
skateboarding 34. They also found that irregular riding surfaces accounted
for over 50% of the injuries. Skate parks with smooth surfaces and
protective gear have a very low injury rate.
Sport
Participants
Iniuries
% of iniuries
Ice hockey
1,7000,000
61,264
3.60%
Football
14,700,000
409,206
2.78%
Basketball
29,600,000
761,358
2.57%
Soccer
10,3000,000
146,000
1.42%
Baseball
36,600,000
437,207
1.26%
Volleyball
20,500,000
112,120
.54%
Skateboarding
6,2000,000
27,718
.49%
ow
• 4
Y.
VV
r
•
•
BMX Skatepark Fact Sheet
This fact sheet is meant to serve as a resource to Parks and Recreation administrators, skatepark designers, and
builders to aid in understanding BMX riding in skateparks. It is also a resource for BMX riders to use when
attending public planning meetings. There are currently many misconceptions about BMX park riding, and it is our
hope that with more information available, reasonable compromises can be made that include BMX riders in all
skateparks. For any comments or clarifications please contact the BMX Riders Organization at 1230 Market Street
#502 San Francisco, CA 94102 -4801 or email infb@bmxriders.org.
Fa ct: There are over 1 million BMX riders in the United States. Despite the fact that we are
the minority in the world of "Bikes, boards and blades ", BMX freestyle is a rapidly growing sport and is clearly
more popular than other sports that already have public facilities. According to Bicycle Retailer and Industry News,
BMX bikes accounted for 30% of all bike sales in 1998. In some communities, the number of BMX riders even
outnumbers skateboarders.
Fact: BMX riders are part Of YOUr COrnIIIUM . These children are just as entitled to enjoy the
benefits of public facilities as skateboarders and traditional "stick and ball" athletes.
Ticketing riders for using your public facility is unfair. Those who can afford these tickets are often willing to pay
them, but for disadvantaged kids and their families, it is an undue burden.
Fact: Sports are healthy for kids. According to Archives of Pediatrics & Adolescent Medicine (1995) 1
out of every 8 American kids suffers from obesity and another 1 in 5 is overweight. Obesity has more than doubled
in the US since the 1960's. A recent study lead by Dr. Strauss, director of the childhood- weight - control program at
the Robert Wood Johnson Medical School (NJ) found that the average child spent only 12 minutes a day running or
playing hard. Obesity and physical inactivity account for $100 billion in health care expenditures each year. More
important are the emotional problems that accompany obesity. Skateboarders, inline skaters and BMX Riders will
happily spend many HOURS per day practicing their sport, which in bun builds confidence.
More importantly, there have been countless studies showing that kids who participate in sports are less likely to use
drags or join gangs. Treating young BMX athletes as criminals is sending the wrong message!
It is noteworthy that baseball players were once treated as criminals because they played ball in the streets.
Eventually they came to be accepted by society as athletes simply doing what they love. BMX riders are no different
— we love to ride our bikes!
Fact: There is a long standing tanding history of BM-X In SkateparkS. "Skate "park is just a word Just
because it is called a skatepark doesn't mean that BMX riders don't practice there. There is really no such thing as a
"bike" park.
BMX riders have been riding skateparks as long as skateboarders have. In fact, before the first skateparks were
built, kids were riding Schwinn Stingrays in empty swimming pools.
The early roots of formal BMX "park riding" can be traced back to Lakewood skatepark, the first skatepark in
California. This park was home to the most famous park riders of the 1970s, who were allowed to use the facility
during all hours. They were also given special "bike only" days. In 1979, Lakewood Skatepark hosted the fast BMX
park competition.
For evidence of the long term effects of bikes in skateparks, we can look to the oldest parks in existence (such as
Southsea and Romford in the UK). These parks have served BMX, skating and roller- skates/inline for over 15 years
without separate hours or additional maintenance overhead. There is no reason that public parks in the United States
cannot do the same.
BMX Skatepark Fact Sheet 1
y LG:)_3
Like skateboarding, BMX is a creative sport and BMX riders find public skateparks to be just as useful as
skateboarders do. BMX riders and skateboarders routinely compete on the same courses, and it is reasonable that
they should be able to practice on the same courses.
Fact: Your city may produce the next Michael Jordan or Tiger Woods of BMX.
Imagine if Tiger Woods grew up in your town but was not allowed on the golf course. This situation is happening
right now with many talented young BMX athletes. ESPN reports that bicycle stunt is the most popular X -Games
sport for television viewers. There might be riders in your community that could make your town famous!
The town of Edmond Oklahoma was in the same position many communities planning a skatepark are in - they had
not thought to solicit BMX input and were later surprised by the amount of interest from BMX riders. Edmond is
now planning to allow bicycles in their skatepark. Parks and Recreation Director Matt Meyer offered the following
comment:
"Alternative sports such as BMX bikers and skaters also deserve access to public facilities so that they can practice
and enjoy their sport just as much as participants in the traditional ball sports."
Edmond happens to be where Mat Hoffman grew up, and he is now a world class athlete who has made his town
famous. Mat is also referred to as "the Tony Hawk, Michael Jordan or Tiger Woods of BMX ".
Fact: You have a choice to include BMX riders in your skatepark. Many world -class
skateparks exist that serve all sports. Some of these parks are publicly owned and operated. For a list of public
skateparks that allow bicycles, please visit our web site at www.bmxdders.org.
Fact: Bicycling is on the hazardous sports list in almost every state. The "Hazardous
recreational activity" list in California is even more specific, and includes... "bicycle racing or jumping, mountain
. bicycling;'... (Ca. Gov. Code Sec. 831.7)
Fact: Without public facilities BMX kids are on their own to fmd places to ride.
With nowhere else to go, BMX riders will ride in the streets. This is certainly more dangerous than riding a
skatepark and can cause damage to public and private property.
Remember that most BMX freestylers would rather ride in a skatepark than in the streets. However, like
skateboarders, we adapt to our surroundings and make do with what we have.
Fact: "If you build it they will come ". Regardless of what the signs say, BMX riders will ride public
skateparks. This is not because we want to break the law, but rather that park riding is a popular discipline in BMX
and there is currently a scarcity of facilities.
Discriminating against BMX riders in your public skatepark guarantees trouble for the local police department.
Police resources are better spent fighting real crime rather than ticketing kids for riding their bikes.
It will not be as simple as putting up a "no bicycles" sign. BMX riders are now exposed to media such as the X-
Games which show them riding the same "park courses" as skateboarders and inliners. Precedence has been set and
it is reinforced by media images that group these sports in the same venues.
If you choose to completely exclude BMX riders from your skatepark they will only see your rule as discriminatory
and ignore it (remember the failure of "no skateboarding" signs). These unfair rules can also produce an "us against
them" attitude toward the police and the government
Fact: BMX racetracks and public dirt Jumps are not a substitute for a skatepark. A
. common question we get is "We have a local BMX track. Why don't these kids just ride there?" BMX tracks are
great but they are for racing, which is a different sport from park riding. Though there is some overlap, most BMX
freestylers would find no use for a racetrack In sum, these facilities serve two different, though overlapping, groups.
BMXSkatepark Fact Sheet 2
(I Zc)�3
0
C �
TRACK
y 1-03
Hutchinson City Center
•
DATE: January 16, 2002
111 TI-m Strcet SE
HutcIdnom4 MN 55350.2522
320.587- 5151/Fu 320-2344240
MEMORANDUM
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A SKETCH PLAN TO SUBDIVIDE 26 SINGLE FAMILY LOTS AND
AND REZONING FROM AN R4 TO R3.
Pursuant to Section 12.09 of the subdivision ordinance and 6.05 of the Zoning Code, the Hutchinson Planning
Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request.
HISTORY
In 1999, this property received plat approvals and rezoning approvals.
FINDINGS OF FACT
1. The required application was submitted and the appropriate fee paid.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
January 3rd, 2002.
3. At the public hearing held, no neighbors were present to object.
RECOMMENDATION
The Planning Commission, on January 16, 2002, voted to recommend approval of the sketch plan and rezoning and
identify the following items:
1. The property is appropriate for the rezoning request, in that the proposed zoning does not have a
negative impact on the surrounding properties.
2. The proposed site plan for the sketch requires more information about existing topography, proposed
drainage plan, and road construction.
Respectfully submitted,
William Arndt, Chairman
Hutchinson Planning Commission
•
Cc: Ed Rettman, Property Owner
- aimed w mc y clw paw -
` tcc q
0
PUBLICATION NO. 6674
ORDINANCE NO, 02 -305
AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF HUTCHINSON
FOR A PROPERTY TO BE REZONED FROM R4 TOR3
THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS:
•
•
The following described real property is hereby rezoned from R4 (High Density Residential) to R3 (Medium
Density Residential) as requested by Ed Rettmann, Jr. property owner:
LEGAL DESCRIPTION:
Lot 1 Block 2, Ravenwood, McLeod County, Minnesota
Adopted by the City Council this
ATTEST:
Gary D. Plotz
City Administrator
day of February 2002.
Marlin D. Torgerson
Mayor
y Ccyy
CITY OF HUTCHINSON PLANNING STAFF REPORT
To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Christie Rock,
Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Dick
Schieffer, Lenny Rutledge, Barry Greivc, Mark Schnobrich, Matt
Jaunich, Jim Popp, Steve Madson, Dick Nagy, and Julie Wischnack,
AICP
Date: January 7, 2002 — Meeting Date: January 15, 2002
Applicant: Ed Rettman, Jr., Property Owner
REZONING AND SKETCH PLAN REVIEW
Brief Description
The applicant is requesting a rezoning of a piece of property from R4 to R3. The original plat
drawings (by Derrick Investment) indicated that this portion of the property would be used for
five apartment buildings. The Ravenwood Development has not had a lot of activity since it was
originally platted in 1999. There is an existing 4 unit building that has been completed.
Although, the property involved in this application is separate from where the units are located.
The applicant is also requesting a sketch plan review of the layout for single family lots instead of
multiple family housing.
•
E
Sketch Plan and Rezoning Request
Rettman
Planning Commission— January 15, 2002
Page 2
GENERAL INFORMATION
Existing Zoning: R4
Property Location: South of Century Avenue, east of the new Blackhawk Drive
Lot Size: 6.8 Acres
Existing Land Use: Vacant
And Zoning: County Fairgrounds to the east, the "Oaks" to the north, a four -plex to
the west, vacant to the south. (See map for zoning districts)
Comprehensive.
Land Use Plan: Medium Density Residential
Adjacent Land Use
Zoning History: The development received rezonings and plat approvals in 1999.
Applicable
Regulations: Section 6.05 Rezonings
Section 12.09 Subd 1, Sketch Plan Review
SPECIAL INFORMATION
Transportation: The road construction would have to continue the existing street
( Blackhawk Drive). The roads within the proposed development must
align with private street design within the plat to the west. The streets
must be at a minimum of 32 feet wide.
Parking: Not Applicable
Analysis and
Recommendation: Staff believes that there is merit in rezoning of the property from R4 to
R3. The market for the development has been slow and the 2001
Maxfield Housing Study indicated there was not a large market for rental
apartment units. Since 1999, the development climate for new housing
has changed.
An R3 Zoning District would allow single family and two family
dwellings without special approval (8,400 square feet per single family
lot and 5,000 square feet per unit for two family). The proposed layout
has 26 single family lots. This zoning district also allows for 3 -8 unit
structures by conditional use permit. In past developments that were
platted for single family homes, it has been problematic to meet the twin
home regulations, if the builder changes to that type of construction.
Staff provides this information, so the applicant can consider all of the
options.
0
Because this area is near the flight path and approach area to the
Municipal Airport, Staff would warn the applicant of this and consider
extra insulation in the homes to address noise issues.
'A Lc) y
Sketch Plan and Rezoning Request
Rettman
Planning Commission— January 15, 2002
Page 3
• Drainage has probably been the most challenging for this project.
Because of the time delay in the development construction, the site has
been exposed at different times, making erosion and sediment control a
constant issue. 'There is a major ditch system that is located in the
western portion of this plat. There is also a file system that drains the
fairgrounds property. This proposed area should not be graded or
disturbed any further until complete elevations have been retaken and a
new grading plan has been submitted and approved. Furthermore,
preliminary and final plat must also be completed.
Cc: Tsd Rettman Jr., Property Owner
Derrick Investment
•
•
y L�q
ED RETTMAN, JR. EXCAVATING
564 Hassan SL S.E.
• Hutchinson, Minnesota 55350
"We Move the Earth to Please Phone: Office (320) 587.7733 Cellular - 800- 930 -6503
CENTUR
.� 30
- w
� N N
O Q U
a _
I
n � I
p I 1000'37" F-
0 39
R-230.00
L-44.20 9a
— T
a
Y AVENUE
Ime
1 Nl 7 1
• N O NI
p•9 - 1,
R • 170.00 -r•;
L•28.15 g0 30
a
N
v . >Oralnogo and utlllty oa+amant
v
- �1- - - - - -1 S
N89'50'36'C 302.75
U.
,a t Q
n; p•91 °31'17- m
" R- 15.00 �•.
U L•23.96
30 30
IL
1w
464.98
LOT I
M I�10
_DR
S89e50'3B•W 318.16 1
• _U'E
1
ti
P�
LOT 3
BLOCK 2
435.88
LOT 2
Wc-� H
6
,� �.�
db �.
��
.. �5�, i ?t .W x.L.
• e ^'vl
rcvae _ a �� _ �..
yr a
maw 1.. � e 'yyn�`�
.+
G �} w.m w r
ceq �,
�i�dr9tt�
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Mayor and Council
FROM: Steve Madson, Director of Police /Emergency Management Service
DATE: January 17, 2002
RE: Handheld Radio Purchase
Pursuant to the replacement schedule and operational budget, Police Services has
completed its' review of portable radio needs and assessments of available equipment in
the industry and has decided that the Mortorola HT 1250 handheld radio best fits the needs
of the organization.
Competitive quotes were obtained for 37 handheld units with the results as follows:
Alpha Wirelen $19,892.60
West Central,CommunlcabQns $ 4,048
The difference in the quotes is mainly because Alpha Wireless offered a trade -in value of
$19,575.00 for our current handheld radios and West Central Communications offered
$6,240.00.
I respectfully request approval from the Council to purchase the hand held radios from
Alpha Wireless. Please note that this is a current budgeted item.
If you have any questions or concems regarding this request, please do not hesitate to
contact me at your earliest convenienm,
/Ikg
02 -01 -0001
•
,-A[e_�
F
• LG214PPR Printed: 11/212001
License Number: B- 03389 -001
State of Minnesota
Gambling Control Board
Premises Permit Renewal Application
Effective Date: 6/1/2000
For Board Use Only
Amt Pd
Check k
Expiration Date: 5/31/2002
Name of Organization: Voiture 414 40/8
Gambling Premises Information
Name of the establishment where gambling will be conducted
American Legion Post 96
35 3rd Ave SE
Hutchinson, MN 55350
County: McLeod
Name of the property owner (If different):
Note: Our records show the premises
is located within the city limits
Lessor Information
Square footage leased per month:
Rent paid per month: 1000,00
Square footage leased per bingo occasion:
Rent paid per bingo occasion:
Bingo Activity
our records indicate that Bingo is not conducted on these premises.
35 3rd Ave SE
Hutchinson, MN 55350
Marquette Bank
308 S Main St
Hutchinson, MN 55350
Storage Information
Bank Information
Gambling Bank
Account Number: 021717
On the lines provided below list the name, address and title of at least two persons authorized to sign checks and make deposits and
withdrawals for the gambling account The organization's treasurer may not handle gambling funds.
Name Address City, State, Zip Code Title
Roger Kenneth Olson
16212 Cc Rd 7
Hutchinson, MN 55350
�am6 , f tla ncc, ar
Spencer Beytien
555 3rd Ave SW
Hutchinson, NtN 55350
(Be sure to complete the reverse side of this application)
This form will be made available in alternative format (ie. large print, braille) upon request. Page 1 of 2 (Continued on Back)
y (-()
1 /
Acknowledgment
Page 2 of 2
Gambling Site Authorization Oath 6. any changes in application information
I hereby consent that local law enforcement I declare that will be submitted to the board and local
officers, the board or agents of the board, or L I have read this application and all unit of government within ten days of
the commissioner of revenue or information submitted to the board is true, the change; and
public safety or agents of the accurate, and complete; 7. 1 understand that failure to provide
commissioners, may emer the premises to 2. all ocher required information has been required information or providing false or
enforce the law. fully disclosed; misleading information may result in the
Bank Records Information 3. I out the chief axecutive officer of the denial or revocation of the license.
The board is authorized to inspect the bank organization;
records of the gambling account whenever q. 1 assume full responsibility for the fair and n % 1
necessary to fulfill requirements of current lawful o p eration of all activities to be k U
gambling rules and law. conducted;
Organization License Authorization j 1 will familiarize myself with the Taws of Signature of the chief executive
I hereby authorize the Gambling Control Minnesota governing lawful gambling and officer (Designee may not sign)
Board to modif the class of organization
licenseto be consistent with theclass of rules of the board and agree, i licensed, to
abide by those laws and roles , including '� �`� -�"Q
pennit being applied for. amendments to them; Date
Local Unit of Government Acknowledgment and Approval
I,'p.Y.. the gam bltng RONn "ti ONTI}�,ilm'ts; th cu} miistslg2 sn v.^ ,.L, ,rtaa ° p r i uYw't.� SalfiTt3_ I(' r#f3�*'f` L �
On behalf of the city, I hereby acknowledge this application
for lawful gambling activity at the premises located within Print name ofcity
the city's jurisdiction, and that a resolution specifically
approving of denying the application will be forwarded to
the applying organization- Signature of city personnel receiving application
Title Date
tf I��7x gamblrungep� 5- �I �'� a sht �I�pS`h rhe'�"8unt�,an x..amtshb�+�iraustlsaSn�t`hts t7pa on 3 a"
k'� �'}r� Lde a�esaly u y f z
Fo the township On behalf of the township, I acknowledge
that the organization is ap to conduct lawful — -- - - - - -- - - --
g ip gambling
activity within the township limits. Print name of township
A township has no statutory authority to approve or deny an Signature of township official receiving application
application (Minn. Star. sec. 349.213, solid 2).
'LSde Date
For the co unty: On behalf of the county, I hereby _
acknowledge this application for lawful gambling activity at Print name of county
the premises located within the county's jurisdiction, and
that a resolution specifically approving or denying the
application wil I be forwarded to the applying organization. Signature of county personnel receiving application
Title Date
The information requested on this form (and
any attachments) will he used by the
Gambling Control Board (Board) to
determine your qualifications to be involved
in lawful gambling activities in Minnesota,
and to assist the Board in conducting a
background investigation of you. You have
the right to refuse to supply the information
requested; however, if you refuse to supply
this information, the Board may not be able
to determine your qualifications and, as a
consequence, may refuse to issue you a
license. If you supply the information
requested, the Board will be able to process
your application.
Your name and address will be public
information when received by the Board.
All the other information that you provide
will be private data about you until the
Board issues your Iicense. When the Board
issues your license, all of the information
that you have provided to the Board in the
process of applying for your license will
become public. If the Board does not issue
you a license, all the information you have
provided in the process of applying for a
li tense remains private, with the exception
of your name and address which will remain
public.
Board whose work assignment requires
that they have access to the information;
the Minnesota Department of Public
Safety; the Minnesota Attorney General;
the Minnesota Commissioners of
Administration, Finance, and Revenue; the,
Minnesota Legislative Auditor, national
and international gambling regulatory
agencies; anyone pursuant to court order;
other individuals and agencies that are
specifically authorized by state or federal
law to have access to the information;
individuals and agencies for which law or
legal order authorizes a new use or sharing
Private data about you are available only to
the following: Board members, staff of the
)
• M
Hutchinson Area Health Care
Hutchinson Community Hospital
BuncsManorArursingHonze • Dassel Medical Center
1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000
January 15, 2002
The Honorable Mayor Marlin Torgerson and
Members of the City Council
Hutchinson City Center
111 Hassan Street SE
Hutchinson, MN 55350
Dear Mayor Torgerson and City Council Members:
The Board of Directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on
January 15, 2002, considered a request for purchase of a replacement Automated Medication- Dispensing
System. The following is an excerpt from the minutes of the meeting.
" Omnicell Medication Automation System. The board reviewed a capital expenditure request to
lease an Omnicell Medication Automation System. The primary use of this equipment is to assist
in the reduction of medication errors and also to increase our charge capture rate because of the
intended interface with our billing system. Because the system is changing technology, it was
• recommended that HAHC enter into a five -year capital lease rather than to purchase the
equipment. A system, Pixis, is currently installed in two locations in the hospital; medicaU
surgical and emergency services areas. In addition to the two replacement units, new units will
be added in the cardiac care unit, obstetrics unit, the mental health unit, and operating suite. Two
systems were researched: Pixis and Omnicell. The lower priced unit is Omnicell (see attached).
• Following discussion, Hoversten made a motion, seconded by Fortun, to request authority
from the City Council to enter into a five year lease with Omnicell for an Automated
Medication System at a monthly lease amount of $6,094. All were in favor. Motion
carried."
Thank you, in advance, for consideration of this request. Duane Hoversten will be able to address
questions you may have regarding this item at your meeting on Tuesday.
Sincerely,
HUTCHINSON AREA HEALTH CARE
A LL / e-,
Philip G. Graves
President
/cs
yL�)
1/15/02
2:22 PM
g TCHINSON AREA HEALTH CARE
APITAL BUDGETING ANALYSIS
JANUARY 15, 2002
MEDICATION DISPENSING SYSTEM
Monthly Interest Equipment Maintenance Total
Payment Principal Rate Interest Payment Payment Payment
LEASE OPTIONS
Option 1: Omnicell Lease $6,094 $294,836
Option 2: Pyxis Lease $6,722 $301,773
PURCHASE OPTIONS
Option 3: Omnicell Purchase $294,836
•ption 4: Pyxis Purchase $301,773
3.69% $28,510 $323,346 $42,300 $365,646
5.80% $46,592 $348,365 $54,960 $403,325
$0 $294,836 $42,300 $337,136
$0 $301,773 $54,960 $356,733
u
p:0001 brdrpnCapltal MatyslslPh cy medketlon system
W Date 12/172001 1
oatgoing
Yards Ueki erLmd
y �h�
Hutchinson City Center
Default Rates
12/17/2001
Incoffing
Rate Tvoe
Toss Yards Jjnift Per Load
Tons
010
LEAVESIGRASSBRUSH -RES Material
•
011
LEAVES & GRASS -COM MF Material
10.00
012
LEAVES & GRASS (PLASTIC Marais]
20.00
•
013
MANURE WASTE Maaaial
10.00
r
014
BEAN DUST Material
10.00
r
1000
HARDWOOD SAWDUST Material
15,00
s
1002
BRUSH SAWDUST Harmer]
10.00
•
113
BRUSH (UNDER 6" DIA. }CO Marais]
14.00
•
114
LOGS (6" DIA. OR GREATER Material
10.00
•
115
DEMO PALLETS AND CRAT Material
24.00
r
116
STUMPS Material
75.00
r
STUMP CHIPS (INCOMING) Material
5.00
CLEAN WOOD Materal
10.00
rt
119
DIRTY WOOD Marais]
12.00
r
121
CRAFT WOOD Material
34.00
r
21
Mater al
r
219
ORGANIC - SOURCE SEPAR Material
40.00
223
NON - ORGANIC- SOURCE SE] Material
r
310
MUD/BORING Material
5.00
•
320
CONCRETE Materiel
■
321
ASPHALT Material
r
322
DIRTY CONCRETE Material
5.00
r
684
GROUND CONCRETE & ASP Materiel
19.00
r
W Date 12/172001 1
oatgoing
Yards Ueki erLmd
y �h�
Hutchinson City Center
Default Rates
12/17/2001
#Date 12./1712001 2
qoh
Rate
Yards � Per Load Im
Yards � PerLmd
685
GROUND CONCRETE & ASP Materiel
14
780
CHIPS- SCREENED HARDWC Materiel
24.00
■
781
CHIPS- SCREENED BRUSH Metrs®I
15.00
w
782
CHIPS- TUB - GROUND PALLE Materiel
20.00
■
783
CHIPS- UNSCREENED BRUSI Miner al
800
■
784
CHIPS -STUMP (OUTGOING) Metaie!
5.00
790
CHIPS - HARDWOOD SCREEI` Mmerial
20.00
■
791
CHIPS -BRUSH SCREENED-C Meteiial
10.00
■
800
RED MULCH Materiel
60.00
■
801
GOLDEN PALLET MULCH Materiel
6000
w
802
BROWN PALLET MULCH Material
6000
«
810
RED MULCH - COMMERCIAL Materiel
55.00
0
GOLDEN MULCH- COMMERI Materiel
55.00
■
812
BROWN MULCH- COMMERC Metaiel
55.00
■
822
BAGGING PALLETS Material
w
950
COMPOST -BULK Meta sl
2000
■
951
COMPOST - BAGGED Materiel
230
■
952
COMPOST- COMMER Matasjl
15.00
■
971
CORN -BAGGED Materiel
100
■
#Date 12./1712001 2
qoh
City of Hutchinson
Monthly Utility 2002Rates
Usage Base upon December /January water usage
Load Charges
BOD
TKDN
S Solids
Container Size
over 200
over 45
over 300
Garbage Rates - MONTHLY
Tax 9.75% on charg
Curve
Std Service Monthly Rate 13.f
With Weekly Valet Service 17,5
Senior Citizens Rate
Water rates
Base Charge
per water meter
Usage
12.6
Residential / Retail
to 150,000 gallons per month
Commercial
151,001 to 3,000 „0000 gallons per month
Industrial
Over 3,000,000 gallons per month
Classifications are determined
annually based upon useages recorded over, previous year
Per acre /month
Sewer Charges
Base Charge
per connection
Usage Base upon December /January water usage
Load Charges
BOD
TKDN
S Solids
Container Size
over 200
over 45
over 300
Garbage Rates - MONTHLY
Tax 9.75% on charg
Curve
Std Service Monthly Rate 13.f
With Weekly Valet Service 17,5
Senior Citizens Rate
Class
Every Other Week Std Service
10.8
Every Other Week Valet Service
12.6
With income qualifications
Single- family and Duplex Residential
Senior Citizen Reduced Rate
2.5
Senior Citizen Reduced Rate With Valet
6.1
Senior Citizen Reduced Rate With Bi Weekly Valet
4.3
Storm Water rates
Class
Class
units
1.00
Golf Course, Park, Open Space
Per acre /month
2.00
Single- family and Duplex Residential
Per unit/month
3.00
Public & Private School & Institution
Per acre /month
4.00
Multiple0 Family Residential & Church
Per acre /month
5.00
Commercial Industrial
Per acre /month
Single Family and Duplex Residential Lots over 1
acre
2A
1 acre to 2 acres
2B
2 acres to 3 acres
2C
3 acres to 4 acres
'2D
4 acres to 5 acres
2E
Lots over 5 acres ( reference resolution 11637)
(v =� �rsomao� nsa> aaoprea aa�ua�y zumi
CURRENT RAIE
$4-59
CURRENT RATE "°E
$3.00 a��p g.
$3-09 1 _ rn «31�5'Ydrair+'ba't
.43 / Ib.
$1.88/ to
.32/ Ib.
:ounty tax
60
17.88
21.52
CURRENT RATE
$9.75
$4-75
�2x
$4-74
Jan
Current
90
23.84
27.48
i,,
Hutchinson Parks, Recreation & Community Education
2002 Fee Schedule
Youth Non - Resident Rate — Add $5
Adult Non - Resident — Included In fee
YOUTH SPORTS /ACTIVITIES
Adaptive Recreation $2 per session
T- Ba1UBaseball - K -2 grades $25 - 14 sessions
Baseball - 2" -5 grades: $30 - 14 sessions
Football Flag
Tackle
$18 &LS - 7 sessions
$30 - 14 sessions
Gymnastics Ages 4 & 5
K -7 grades
Playball Residents
Girls Softball - 2 - grades
$15 - 6 sessions
$20 &4-5 - 6 sessions
$20 613 - 6 sessions
$25 - 14 sessions
Figure Skating 2001 -2002 Season
Tots -Delta $40 S36 - 14 sessions
Sunday Practice $50 $40 — 17 4-4 sessions
Outdoor Lessons $15 &1-2 - 6 sessions
Rec Soccer — Indoor /Outdoor $18 &14 — 16 44 sessions
Girls Volleyball
$18 &1-S - 6 sessions
Open Skating Pass:
Students/Seniors $20
Adults $30
Families $50
Add $5 for Non - Residents
Open Skating Thurs 6:30pm & Sun $2/youth/day
Non - school days $3 /adult/day
Open Skating: School days $2/adult/day
$3 /family /day
Open Skating Family Hour $3 /adults
$5 /family
Swimming Lessons
$25 $24 - 10 lessons
Open Swim
S2/person/day
Open Swim Family Hour $4 /family
Swim Package
$15 - 10 swims
$12/court/hour
$25 M - Senior Citizens
S40/hour
Household (# of members)
$15/hour
1 member $35 W
$30 US /field/da
2 members $45 &4A
$8 -$54 - inquire
3 members $55 S"
4 members S65 SW
5 members $75 &79
6 members $85 SW
7 members $95 W
•
Non - Residents Add $10
ADULT SPORTS
Men's Basketball $9 /game/team
Adult Touch Football $9 /game/team
Slowpitch Softball
Umpired Leagues -
$9 /game/team
Volleyball Co -Rec
Men's
Sand
Women's
Open Basketball
Open Hockey
Open Volleyball
$9 /match/team
$9 /match/team
$30 /team/10 matches
$9 /match/team
$1 or $2/person
$3 /person/day
$2/person
OTHER FEES
E- �
Indoor Playground
Non - Resident Annual Fee
$1 or $2/person
$1 /child or S21family
$35
Family Playground Pass $15
West River Park Camping
$10 - electric hook -up
$15 W - water, sewer, electric
Field Rental $7.50 S6-/ 1 Y2 hours
Shelter reservation
Bleachers
$25 or S 15 SW /day
$20 $4 /3 rows
Picnic Tables
Civic Arena Dry Floor
Ice Time
Summer Ice
$10 &5/table/4 table min
3-day rental/we move
5500 /day
$250 /Y3 day
$250 each add. day
$90 986/hour youth rate
2002 -2003
$90 59&hour
Rec Center Gymnasium S40/hour Adult
$20/hour Youth
Tennis Rental - Adults
$10 /court/hour
Youth
$61court/hour
Volleyball Rental
$12/court/hour
Swimming Pool
S40/hour
Lobby
$15/hour
Roberts Park - Tournament Fee
$30 US /field/da
Senior Center Rental
$8 -$54 - inquire
yLv)
0 Memorandum
To: Honorable Mayor and City Council
From: Randy DeVries
Date: 01/1a102
Re: Out -0f State Travel
P lr i. i ?
Water/Waste ester Department
1300 Adams Street South
Hutchinson, MN 55350
Phone: 320 - 234 -4233
Fax: 320-234-7485
Per City Council Policy, I am requesting outstate travel for the following:
1. Travel to Streeter Illinois, April 8 -11, 2002 for Vactor Training for Mike Mies and Bruce
Fenske. This is training for our new Vactor truck.
2. Travel to San Francisco California, March 2 -6, 2002 for the BioCycle Conference for Gary
Plot? and Randy DeVries. We have been asked by BioCycle to present a paper on the
Hutchinson Compost Project. There are no registration costs, only travel and hotel.
Sessions include markets in nursery and farms, composting food residuals.
• 3. Both of these schools were budgeted for 2002 and I recommend approval.
0
y clt
CITY OF HUTCHINSON
MEMO
Finance Department
January 18, 2002
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL, FINANCE DIRECTOR
SUBJECT: GOVERNOR'S PROPOSED STATE SHORT FALL
BACKGROUND
The State of Minnesota has estimated they have a budget short fall
of $1.9 Billion for the current biennium. Depending on who is
talked to the amount could grow or decrease when it is updated in
• February. As you are aware the Governor has unveiled his
recommendation. The League of Minnesota Cities (LMC) (see Friday
Fax) has outlined the recommendation as $653 million of reserve
spend down, $700 million in spending cuts, and $397 million in tax
increases. Some Legislators are saying the approach is wrong and
are offering their alternatives.
HUTCHINSON IMPACT
The Governor's spending cuts would have cities bear $214 million of
the $700 million. Part of the reason for such a large portion of
the cut is the Governor's belief that cities have large reserves to
fall back on. The Governor's approach would reduce Local Government
Aid this year using a two -part formula. Hutchinson impact has been
estimated as follows:
Uniform Reduction $134,600
Excess Aid Reduction $430,500
TOTAL $565,100
The amount represents about 6.3% of $8.9 million 2002 general fund.
Part of the Governor's proposal talks about future Local Government
Aids and a city's ability to levy for loss of funding. The City's
problem is two fold. The number a first proposal and the
legislature may have other alternatives to the deficit. The amount
of deficit has rumors saying the number is much lower than
• announced amount, while others are saying the $1.9 billion is too
(- Lam)
Page 2
• low.
CITY'S PRELIMINARY ACTION
Directors have had several meetings(the Governor's number was just
this know this past Monday) and are still exploring options and
recommendations. Action at this time have decided to hold on new
General Fund Employee hiring. Asked everyone to not expend capital
purchases and to hold on expenditures and freeze capital
expenditures with exceptions affecting safety and approved by the
City Administrator.
•
•
Lo [Q)
Jan 10 Z002 1B:B6:27 Via Fax -> 3Z0 234 4248 tldninistrator
•
LM C
Cti.+,wr.Ywd e�vaws
The Big Fix
- FridayFax-
A weekly legislative update from the League of Minnesota Cities
Today, the governor unveiled his supplemental
budget recommendations to balance the state's
budget. We are currently trying to analyze the
impacts of the proposal. While we wait for a
draft of the supplemental budget legislation, we
are relying on the Department of Finance and
Department of Revenue descriptions of the
proposal. What follows is a brief, preliminary
description of the proposal.
For the remainder of the current biennium, the
proposal includes a drawdown of the state's
$653 million reserve, $700 million in spending
cuts, $397 million in tax increases and other
one -time changes in expenditures. The proposal
also includes actions in the next biennium to
• balance the ongoing structural budget deficit.
Cities will feel the pain. Of the $700 million in
state spending cuts for the remainder of this
biennium, cities will shoulder 14 ' million
the total. T e city share includes the direct
reductions in LGA and market -value
homestead credit as described below and
reductions in the tax increment financing grant
program of $129 million. Although the TIF
grant program was dramatically reduced, $38
million per year will apparently be preserved
for FY 2004 and 2005.
Although the budget materials do not directly
address levy limits, it apo err ttiat th governor
will extend le n
a ttion, cities affected by the "excess" aid
reduction as defined below would be required
to seek voter approval to replace the loss of
revenue.
Page 081 Of 002
January 10, 2002
approximately $14 million. These two changes
are not effective until pay 2004.
The proposal also includes a 5 -cent increase in
gas tax and an automatic indexing of the gas
tax for future years, which will raise an
estimated $199 million in FY 2003. To convert
the gas tax increase into a general fund
revenue, the proposal reduces the statutory
dedication of the motor vehicle sales tax, which
will save $194 million in general fund
revenues. However, this means that the gas tax
increase will only provide $5 million in new
transportation revenue this biennium
In the future, cities will also feel the pinch on
legal service and automobile repair cost
state sales tax will be e xtended t o those
purclMe gmmn m hough the city
s are oT that tax increase has not been
estimated, the combined impact of the sales tax
changes will increase state revenues by an
estimated $604 million for the 200405
biennium. The governor has also proposed
extending the sales tax to school purchases.
One small positive note —th _LGA payments
cities will actually be accel of
paying to Tuly and December, each city
would receive 1 /s of the total in March 1 .
July and the remaining 1 /z on December
a c ange could modestly benefit each city's
cash flow situation— assuming they still receive
LGA
City Aid Reductions
Note: We have not yet seen detailed estimates
of the impact of these cuts for individual cities.
We will make that information available as
soon as possible.
In addition to the cuts in LGA and market value Pay 20002 / State FY 2003:
homestead credit reimbursement, the governor
eliminates city police and fire amortization aids There are two components to the aid cuts—
• and the statutory inflationary increase in LGA an "excess" cut and a "uniform" cut.
that has annually increased the appropriation by
For goon In formallon on dry IglilN" Issues, cow acl any member of the League of Minnnoma Coles Im agovernmenral Ralallons learn.
651.281.1200 or 800.925.1122
tj Ca-)
Jan 10 2002 10:07:09 Via Fax -> 3Z0 734 4240 Administrator Page BE Bf 002
L C -Freda Fax - y „p nd4.n A weekly legislative update from the League of Minnesota Cities
January 10, 2002
1) "Excess” Aid Reduction— essentially • The pay 2002 "excess" aid reduction
reduces the revenue increase for cities that applied to LGA is carried forward, as a
proposed relatively large levy + aid growth for permanent aid reduction applied to a
2002. city's levy + aid revenue base for pay
• Applied to any city where the Pay 2001 2003 for levy limit purposes. However,
to Pay 2002 levy + aid increase is the reduction cannot exceed 6% of a
greater than 4.5 percent. The 4.5 percent city's payable 2002 adjusted net tax
factor is equal to the 3 -year statewide capacity (tax base).
average annual growth rate in • The Pay 2002 "excess" aid reduction
households plus inflation. applied to the market value homestead
• Cities with populations less than 1,000 credit reimbursement is carried forward,
are exempt from the excess levy cut. not as an aid reduction, but as a levy
reduction applied to the Pay 2003 levy
• A city's "excess" aid reduction equals + aid revenue base for levy limit
the difference between its actual purposes. This levy reduction cannot
increase in levy + aid for Pay 2002 and exceed 6% of a city's payable 2002
an increase equal to its previous 3 -year adjusted net tax capacity.
• average annual growth rate in • The Pay 2003 "excess" aid reductions
households plus inflation times 1.25.
can be restored as a levy increase if
• If city's 3 -year average annual growth voters approve the increase.
rate in households plus inflation is less 2) Uniform aid reduction (all cities)
H3 t than the 3 -year average annual change
in inflation (2.95%), then the city's rate For payable year 2003, the uniform aid
will equal the average inflation rate. reduction rate will be 1.7% of 2002
• The "excess" aid reduction is applied adjusted net tax capacity. -- _ -�
First to LGA, then if necessary to the 3) Maximum cut - -the combined aid reduction
market value homestead credit of both the "excess" aid reduction and the
rei nbnrsemant. "uniform" aid reduction cannot exceed 6 %a of
Uniform Aid Reduction — essentially reduces the city's 2002 adjusted net tax capacity.
aid to all cities. inmate it o ice ire mortization
X34, °G For aids paid in 2002, the cut is equal to 4id
2 percent of each city's levy + LGA If this additional aid cut results in a total
A aid reduction greater than 6% of ANTC,
Aid Reductions for Pay 2003 /Stale FY
20114. then the marginal reduction amount
attributable to the amortization aid
1) The "excess" aid reduction for Pay 2002 is would be added to the city's LGA
extended to Pay 2003 aids. grandfathered base.
• LGA reductions in Pay 2003 will first 5) Statutory inflation for LGA is also
• be applied to the grand fathered LGA eliminated in aids paid beginning in 2004.
base amount.
For more in forrrurion on clly 1401mlNe Iawn, coruwci any mnbm of ]he League of MInnmom CI lies Inlegovemmennd RtlallOnn lain.
651.281.1200 or 800.925.1122
Memorandum
TO: Mayor and Cou p c . 1
FROM: Brenda Ewing, uman Resources Coordinator
RE: City Attorney Employment Agreement
DATE: January 18, 2002
Attached is the draft of the employment agreement for the position of City Attorney. As you are
aware, this document has received considerable review from Pat Beety, an attorney with the
League of Minnesota Cities.
If the decision is made by the City Council to establish the position of City Attorney, it is the
opinion of staff that this document represents an appropriate agreement that addresses the
employment issues surrounding this position. Please note that if adopted, the agreement
language states that it would be in effect until December 31, 2003, unless it is otherwise
• amended or terminated under the provisions stated in the agreement.
If you have any questions regarding this information, please contact Gary Plotz, City
Administrator, or me at City Center.
Enc.
n
U
T] 1a)
.lanuary 1 B, 2902-
EMPLOYMENT AGREEMENT
• T141S AGREEMENT, made and entered into on (date) , by and between the City
of Hutchinson, State of Minnesota, a municipal corporation, (Employer), and (City Attomev)
(Employee).
WITNESSETH:
WHEREAS, Employer desires to employ the services of Employee as City Attorney of the City
of Hutchinson; and
WHEREAS, it is the desire of the City Council (Council), to provide certain benefits, establish
certain conditions of employment and to set working conditions of the Employee; and
WHEREAS, it is the desire of the Council to: (1) secure and retain the services of Employee and
to provide inducement for him/her to remain in such employment; (2) to make possible full work
productivity to assure Employee's morale and peace of mind with respect to future security; (3) to
act as a deterrent against malfeasance or dishonesty for personal gain on the part of Employee; and
(4) to provide a just means for terminating Employee's services at such time as he /she may be unable
to fully discharge his/her duties or when Employer may otherwise desire to terminate his/her
employment; and
WHEREAS, Employee desires to accept and continue employment as City Attorney of the City:
• NOW, THEREFORE, in consideration of the mutual covenants contained in this Agreement,
Employer and Employee agree as follows:
Section 1. Duties.
Employer agrees to employ Employee as City Attorney to perform the functions and duties
specified in the Hutchinson Municipal Code, and to perform other legally permissible and proper
duties and functions as outlined in the position description for City Attorney and as the City
Administrator and Council may from time to time assign to Employee.
Section 2. Term.
A. Nothing in this Agreement prevents, limits or otherwise interferes with the right of the
Council/City to terminate the services of Employee at any time for any reason subject only to the
provisions set forth in Section 4, paragraphs A and B, of this Agreement.
B. Nothing in this Agreement prevents, limits or otherwise interferes with the right of the
Employee to resign at any time, subject only to the provisions of Section 4, paragraph C, of this
Agreement.
• C. Employee agrees to remain in the exclusive employ of Employer and neither to accept other
employment nor to become employed by any other employer during the term of his/her employment.
`1 (- 01-�
The term "employed" is not to be construed to include occasional teaching, writing, consulting or
military reserve service performed on Employee's time off.
Section 3. Suspension.
Employer may suspend the Employee per Section 22, 2(C) of the City of Hutchinson Employee
Handbook — Personnel Policy.
Section 4. Termination and Severance Pay.
A. If the Employee is terminated by the Council and at that time the Employee is willing and
able to perform his/her duties under this Agreement, then in that event Employer agrees to provide a
90 day notice of the intended termination date. If Employee is terminated because of conviction of
an illegal act involving personal gain to him/her, Employer has no obligation provide said notice.
B. If Employer at any time during the term of this Agreement (i) reduces the salary or other
financial benefits of Employee in a greater percentage than an applicable across - the -board reduction
for all employees of Employer, or (ii) Employer refuses, following written notice to comply with any
other provision of this Agreement benefiting Employer, or (iii) the Employee resigns following a
suggestion, whether formal or informal, by the Council that he/she resign, Employee may, at his/her
option, elect to be "terminated" at the date of such reduction or such refusal to comply within the
meaning of this section.
• C. The Employee will give Employer 90 days notice in advance of resignation, unless
the parties agree to waive this notice.
Section 5. Salary.
Employer agrees to pay Employee for his/her services rendered pursuant hereto an annual base
salary of $ payable in installments at the same time as other employees of the Employer
are paid, retroactive to (ate
The Employee shall be eligible for pay increases subject to the City's Compensation Plan. For
purposes of this plan, the Employee's review date shall be (hire datel
Employer agrees to increase the base salary and other benefits of Employee in such amounts and
to such extent as the Council/City Administrator may determine that it is desirable to do so on the
basis of an annual salary review of Employee made at the same time as similar consideration is given
other employees generally.
Section 6. Performance Evaluation.
A. The City Administrator will review and evaluate the performance of the Employee at least
once annually. The review and evaluation will be in accordance with specific criteria developed by
• the Employer. The criteria may be modified from time to time as determined by the City.
B. The City Administrator and Employee will annually define in writing the goals and
performance objectives they jointly determine necessary for the proper operation of the City and the
ri ( Q)
attainment of the Council's policy objectives and will further establish a relative priority among
those various goals and objectives. The goals and objectives will generally be attainable within the
• time limitations as specified and the annual operating and capital budgets and appropriations
provided.
C. In carrying out the provisions of this Section, the City and Employee mutually agree to abide
by the provisions of applicable law.
Section 7. Hours of Work.
It is recognized that Employee may devote time outside normal office hours to business of the
Employer; therefore, Employee will be allowed to take compensatory time off as deemed appropriate
by the City Administrator during normal office hours.
Section 8. Outside Activities.
Employee will not engage in any legal work not connected with the business of the City without
prior approval of the City Administrator.
Section 9. Automobile.
Employee's duties require the extensive use of an automobile. City will pay Employee the
current IRS mileage rate per mile for the expenses incurred by Employee in the use of Employee's
• personally owned or leased automobile for City related travel.
Section 10. Vacation, Sick and Military Leave.
A. Employee will accrue, and have credited to his/her personal account, vacation, and sick leave
at the same rate as other general employees of the Employer. For purposes of computing the above,
employee's start date shall be (date of hire)
B. Employee shall be entitled to military reserve leave time pursuant to state law and city policy.
Section 11. Disability, Health and Life Insurance.
Employer agrees to provide and to make required Employer portions of premium payments for
Employee and dependents for the following insurance coverages.
A. A term life insurance policy, for the employee only, in the amount of one time the annual
salary up to a maximum of $50,000, with the beneficiary named by Employee.
B. Long term disability insurance coverage, for the employee only.
C. Medical Insurance. Employee may select the plan available to other city employees.
D. Dental Insurance. Employee may select the plan available to other city employees.
T] c0.-)
Section 12. Retirement.
As a part of salary paid by the employer to employee, employer agrees to pay the required
contribution to the coordinated plan of the Public Employees Retirement Association.
Section 13. Dues and Subscriptions.
Employer agrees to budget and to pay for the professional dues and subscriptions of Employee
necessary for him/her continuation and full participation in national, regional, state and local
associations and organizations necessary and desirable for his/her continued professional
participation, growth, and advancement, and for the good of the employer.
Section 14. Professional Development.
A. Employer agrees to budget for and to pay the travel and subsistence expenses of Employee for
professional and official travel, meetings and occasions adequate to continue the professional
development of Employee and to adequately pursue necessary official and other functions for
Employer, including but not limited to the Minnesota League of Cities and such other national,
regional, state and local governmental groups and committees thereof which Employee serves as a
member. All out -of -state travel is subject to the requirements of City Policy No. 3.23, Conferences
& Seminars — Out of State.
B. Employer agrees to budget and to pay for the travel and subsistence expenses of Employee for
short courses, institutes and seminars that are necessary for his/her professional development and for
the good of the Employer.
Section 15. General Expenses.
Employer recognizes that certain expenses of a non - personal, job - affiliated nature are incurred by
Employee and agrees to reimburse or to pay those general expenses. The City Finance Director is
authorized to disburse such monies upon receipt of duly executed expense or petty cash vouchers,
receipts, statements or personal affidavits in accordance with standard City procedures.
Section 16. Indemnification.
Minnesota Statutes 466.07 regarding indemnification shall apply.
Section 17. Bonding.
Employer will bear the full cost of any fidelity or other bonds required of the Employee under any
law or ordinance.
Section 18. Malpractice Insurance.
• The City Attorney is required to have malpractice insurance. The City will provide the coverage
on behalf of the City Attorney through the League of Minnesota Cities Insurance Trust (LMCIT) and
will pay the associated premiums on behalf of the employee.
CO
Section 19. Other Terms and Conditions of Employment.
• A. The City/Council, in consultation with the attorney, may fix such other terms and conditions
of employment as it may determine from time to time relating to the performance of Employee,
provided those terms and conditions are not inconsistent with or in conflict with the provisions of
this Agreement, the City Charter, the City Code or any other law.
B. Except as otherwise provided in this Agreement, all provisions of the City Charter and City
Code, and regulations and rules of the Employer relating to vacation and sick leave, retirement and
pension system contributions, holidays and other fringe benefits and working conditions as they now
exist or hereafter may be amended, apply to Employee as they would to other employees of
Employer. It is specifically noted that the provisions of the City policies refer to termination or
dismissal do not apply to this position. These provisions include, but are not limited to, Employee
Handbook, Personnel Policy, Section 22(2)e — Dismissal and Section 22(4) — Hearing.
Section 20. No Reduction of Benefits.
Employer will not at any time during the term of this Agreement reduce the salary, compensation
or other financial benefits of Employee, except to the degree of such a reduction across- the -board for
all employees of the Employer or as otherwise agreed by Employer and Employee.
Section 21. Notices
Notices pursuant to the agreement are given by deposit in the custody of the United States mail,
postage prepaid, addressed as follows:
(1) EMPLOYER: City of Hutchinson, Minnesota
111 Hassan Street SE
Hutchinson, MN 55350
(2) EMPLOYEE: (Employee Name & Address)
Alternatively, notices required pursuant to this Agreement may be personally served in the same
manner as is applicable to process in a civil action. Notice shall be deemed given as of the date of
personal service or as of the date of deposit of such written notice in the United States mail.
Section 22. General Provisions.
A. This Agreement constitutes the entire agreement between the parties.
B. This Agreement shall be binding upon and inure to the benefit of the heirs at law and executors
of Employee.
C. This Agreement is effective (ate)
41 D. This Agreement may be amended at any time by mutual consent of Employer and Employee.
E. This Agreement may be executed in any number of counterparts.
r l La)
F. This Agreement is in effect until December 31, 2003, unless otherwise amended by the City
Council, or terminated under the provisions of this Agreement.
IN WITNESS WHEREOF, the City of Hutchinson by its City Council has caused this
agreement to be executed and delivered in its behalf by its Mayor and duly attested by its City
Administrator, and the Employee has executed this Agreement as of the day and year fast above
written.
The parties hereto have executed this Agreement on (date
THE CITY OF HUTCHINSON, MINNESOTA
EMPLOYER
Marlin Torgerson, Mayor
Attest:
Gary D. Plotz, City Administrator
• EMPLOYEE
(Employee Name)
•
'i (Q)
I ( I 1 ink, I,,, i ll O i* .
0 Memorandum
TO: Mayor and Council
FROM: Gary Plotz, City Administrator
Brenda Ewing, Human Resources Coordinator
RE: 2002 Reclassification Requests
DATE: January 17, 2002
It is customary that the City of Hutchinson consider the current reclassification requests in
January. As you will recall, with the implementation of the new pay plan in January 2001, this
practice was not completed in 2001 as the Stanton Group consultants had reviewed all positions
and made the appropriate recommendations for placement on the City Position Classification
Table.
Generally, reclassifications are considered when a position has experienced a change in duties
and responsibilities that staff believes warrant a review and then consideration by the City
• Council. For 2002, staff is presenting the following positions for consideration for
reclassification as follows:
Part Time Accounting Sp is i t
At the time of implementation of the current City pay plan, staff, including the
Finance Director and the Human Resources Coordinator, discussed the placement of
the position of Part Time Accounting Specialist. It was determined that the position
would be monitored for a period of one year and considered for reclassification at the
present time, if warranted.
For some time, the position has been evolving from a primarily data entry/data
maintenance type position to one that performs accounting functions of the City under
the supervision of the Finance Director. The duties for which this position has
assumed a greater level of responsibility include accounts payable, accounts
receivable, fixed assets, journal entries and reconciliation of accounts. In addition,
the position has taken on the responsibilities associated with the access to and billing
for the HATS fuel system, and the billing system for the Compost Facility.
It is the recommendation of staff to reclassify this position from Grade 2 to Grade 3
on the City Position Classification Table, The position is currently held by Connie
Maki.
LJ
8(a)
2. Adult Recreation Programmer •
This position was changed from a part time position to a full time position effective
January 2, 2002. In addition to the status change, this position assumes the
supervisory responsibility for the full time position of Youth Recreation Programmer
and the par time position of Community Services Programmer and the programs these
positions direct and support. Other major changes or additions in regards to
responsibilities include the development and implementation of new programs,
budgeting duties in conjunction with the director and the oversight of the start-up of
the new Hutchinson Events Center.
The position of Adult Recreation Programmer is a Grade 4 position. Per the changes
noted above, it is proposed to reclassify the position to Grade 6 and change the title of
the position to "Recreation Services Coordinator" to better reflect the responsibilities
of the position. The position is currently held by John McRaith.
Information Technology Manager
The position of Information Technology Manager has been evolving rapidly over the
past two years. It has increased in responsibility over this time and was reclassified,
as a result, as recently as April 2001. It is now proposed by staff that consideration
be given to establishing this position as a director level position.
Since April 2001, the position has continued to progress. The position has been
included in the Management Team structure and is relied on for recommendations
and direction regarding all capital plan items relating to city-wide Information
Services. Additionally, the position continues to partner with Police Services in
regards to the investigation of intemet crimes, and is proposed to assume the
responsibility for the further development and maintenance of the City web site.
The position is currently a Grade 9 position. It is proposed that the position be
reclassified to Grade 10 and entitled, Information Services Director. The position is
currently held by Tom Kloss.
4. Human Resources Coordinator
The position of Human Resources Coordinator has also been evolving over the past
two years. In January 2000, the responsibility of the City transit system was removed
from the position as a result of the merger with the new dual -county transit system.
Since that time, the position of Human Resources Coordinator has assumed
increasing responsibility in a number of areas including the administration and
enforcement of personnel related policies, employee benefit programs and issues, the
City compensation plan, worker's compensation, and the recruitment process. Due to
the increase in responsibility it has also been recommended by staff that the position
be considered a director level position.
aCa)
The position is currently a Grade 8 position. It is proposed that the position be
reclassified to Grade 10 and titled, Human Resources Director. The position is
currently held by Brenda Ewing.
Public Works Specialist
The position of Public Works Specialist was vacated in November 2000 as a result of
the transfer of the incumbent employee to another City position. At that time, the
position was revised and was designated as a Grade 3 position on the Position
Classification table. The duties and responsibilities in the revised description were
considered to be aggressive, particularly in the area of asset management.
The position was monitored throughout 2001, specifically the proposed duties and the
corresponding workload associated with each duty. Upon careful reflection on the
aggressive nature of the duties and consideration of the needs of the department, the
Director of Engineering/Public Works and the Assistant Public Works Director
proposed that the position be reclassified as a Grade 2 position. The duties regarding
asset management and cemetery functions have been revised to better reflect what is
expected of the position.
The title of the position will also be changed to Public Works Technician.
The proposed descriptions for each of the above positions are herein attached for your review.
If you have any questions regarding this matter, please contact Gary Plotz or Brenda Ewing at
your convenience.
Enc.
•
g (a)
TITLE ACCOUNTING SPECIALIST jobdes70
1 -2002
DEPARTMENT FINANCE -36-
SUPERVISED BY DIRECTOR OF FINANCE •
SUMMARY THIS IS RESPONSIBLE SUPPORT WORK RELATING TO CITY FINANCIAL
FUNCTIONS AND RECORDS
DUTIES AND RESPONSIBILITIES
Accounts Payable
a Prepares verified claims for payment and verified claim list for each city council meeting. Enters data
into financial system.
b Processes checks for payment of claims after checks are printed.
c Prepares 1099's for vendors.
2 Accounts Receivable
a Reviews cash receipts for posting.
b Maintains aged list of monthly accounts receivable.
c Prepares billings for miscellaneous City services including fuel, water keys, compost, etc.
d Prepares airport hangar invoices and maintains hangar waiting list.
3 Created and enters monthly general ledger journal entries.
4 Reconciles monthly liquor store, payroll and self - insurance accounts. Prepares and enters adjusting journal
entries. •
5 Maintains detail by update of purchase and sale or trade of old equipment on fixed asset schedule.
6 HATS Fuel System
Maintains cards for vehicle and driver access to fuel system.
Prepares monthly bills for City departments and other entities using the system.
Pays monthly Special Fuel Tax per the MN Department of Revenue tax procedures.
7 Prepares city budget workpaper, balances and final budget book (report.)
8 Reconciles accounts receivables and prepares annual audit workpaper as it relates to above areas of
responsibilities. Prepares fixed asset spreadsheet for auditors.
9 Serves as backup for the Finance Technician and other finance department functions.
10 Performs related duties as required.
EQUIPMENT Personal computer and related software including Excel, MS Word, Compost and Fuel
System, printers, copier, typewriter, calculator and fax machine.
DESIRABLE QUALIFICATIONS High school diploma and equivalent of two years additional advanced
training in computerized accounting methods and procedures. One to three years of relevant experience.
Computer proficiency working with spreadsheet and word processing software. Efficient work habits with
accuracy and attention to detail. Ability to prioritize work and assume increasing responsibility.
WORKING CONDITIONS Average 20 -25 hours per week, flexible hours as arranged with director.
Grade 3 Position 9Ca)
TITLE RECREATION SERVICES COORDINATOR jobdes24
1998
DEPARTMENT PARKS & RECREATION -11-
• ACCOUNTABLE TO DIRECTOR OF PARKS, RECREATION & COMMUNITY EDUCATION
SUMMARY THUS IS RESPONSIBLE SUPERVISORY WORK PLANNING,
ORGANIZING AND DIRECTING RECREATION PROGRAMS AND THE
EVENTS CENTER
DUTIES AND RESPONSIBILITIES
Oversees the programs of recreational activities for youth and special populations. Duties include
supervision of the following:
a The activities of the Youth Recreation Programmer, the Community Services Programmer and
seasonal/temporary employees.
b Evaluation of programs and establishment of departmental goals and objectives.
c Recruitment, selection, and training of part time, seasonal and volunteer personnel.
d Publication of programs through the newspaper, radio, City web page, and brochures.
e Determination of rules, regulations and policies applicable to programs.
f Recommendations for purchase of materials for recreational programs.
g Preparation and maintenance of necessary records and reports.
h Promotion of interest in existing programs. Development of an awards system.
i Organization and maintenance of a recreation equipment inventory.
• 2 Organizes, administers and supervises a well- rounded program of recreational activities for adults.
Duties include those responsibilities included in item 1.
3 Works with staff to develop and implement new programs. Studies and assesses community needs to
determine types of activities which will provide a comprehensive program.
4 Develops schedules for use of recreational facilities
5 Researches and recommends the purchase and implementation of computer software enhancements for
administering programs. Provides training and back -up to staff as needed.
6 Works with the director to develop budgets and operate within the adopted budgets.
7 Attends the PRCE Board meetings as required.
8 Acts as a liaison between various divisions within the department, the public, facilities and operations
manager and Parks Resource Coordinator.
9 Performs related duties as required.
DESIRABLE QUALIFICATIONS
Degree in parks and recreation administration or a related field. Three to five years experience in
• organizing and administering recreational activities. Computer proficiency and specific experience with
word processing, spreadsheet and database software. Supervisory experience. Ability to establish and
maintain effective working relationships with staff and the public.
S(a)
EQUIPMENT
Personal computer, related software, and printers. Telephone, copier, and fax machine.
WORKING CONDITIONS •
Full time position. Generally inside work with some outside work for program supervision at outdoor
facilities. Variable working hours as required by program schedules and evening meetings.
Grade 6 Position
2 (a)
TITLE INFORMATION TECHNOLOGY DIRECTOR jobdes86
1 -2002
• DEPARTMENT INFORMATION TECHNOLOGY -74
SUPERVISED BY CITY ADMINISTRATOR
SUMMARY THIS IS ADMINISTRATIVE AND SKILLED TECHNICAL WORK
RELATED TO INFORMATION TECHNOLOGY [Geographic
Information Systems (GIS), Computer Network and PC Services, Web
Site, Engineering, etc.]
DUTIES AND RESPONSIBILITIES
1. Information Technology (IT) Department management in coordination with the Finance
Director.
a. Manages duties and staff related to municipal information technology systems, for both
City departments and Hutchinson Utilities, as necessary.
b. Attends Management Team meetings.
c. Leads the Information Technology (IT) Committee
• Responsible for reviewing, developing and/or proposing the implementation or
update of policies and procedures related to the use of municipal information
technology.
• Responsible for setting appropriate schedules, timelines and budgets for
implementation and update of municipal information technology.
• d. Develops Capital Improvement Program (CIP) related to hardware and software needs,
and identifies items required for technological support of City departments.
Local Area Network (LAN) and Personal Computer (PC) Management in coordination with
the Finance Director.
a_ Responsible for the operational and maintenance management of the LAN and WAN.
b. Serves as the lead agent for all LOGIS (Local Government Information Systems
Consortium) computer hardware and software applications.
c. Directs and manages all maintenance and repair operations for personal computers for
the City of Hutchinson and Hutchinson Utilities. Utilizes IT staff and/or consultant
services where necessary.
d. Coordinates software upgrades periodically for all municipal applications.
e. Responsible for inventory and licensing of all City hardware and software applications.
f. Provides technical support for all City department hardware and software.
3. Coordinates and manages Geographic Information System (GIS) in coordination with the
Director of Engineering/Public Works.
a. Works with the Engineering and Planning Departments to develop and maintain the GIS
system. Supervises employees in related work.
b. Coordinates the continual update of the PID system and implements the linking of City
and County land records.
c. Provides support and coordination of Resource Management systems for the City.
• d. Coordinates the development and implementation of GIS -based inventory control
systems for all municipal infrastructure.
8 Ca,
4. City Web Site Development and Management.
a. Coordinates the development and regular update of the City's website.
b. Works with department staff and consultants to set up and support the new Web -based •
applications for both internal (Intranet) and external (Internet) clients..
5. Serves as Police Special Investigator (Technical Specialist) for computer - related (cyber)
crimes.
a. Provides support to the Police Department, as needed on request, for computer - related
crime investigation.
b. Serves as a member of the Special Response Team (SRT) upon request of the Police
Chief.
6. Computer -Aided Drafting (CAD) Management for the Engineering Department in
coordination with the Director of Engineering/Public Works.
a. Provides AutoCAD support and training for Engineering Department personnel.
b. Coordinates software integration and use for AutoCAD and GIS.
7. Performs related duties as required.
DESIRABLE QUALIFICATIONS
Bachelors Degree in computer sciences, management information systems or related field and
Associates Degree in Civil Engineering Technology or GIS related education or equivalent
education and experience. Experience and training in managing systems, staff and budgets
desired. Minimum four years of relevant experience in a related field •
Thorough knowledge of network and personal computer operations (hardware, software and
maintenance). Thorough knowledge of Geographic Information Systems (GIS), municipal
engineering, land surveying principles and geometric analysis.
Thorough knowledge of end user operations as well as background program operations to
accomplish trouble- shooting of the following software packages: Windows 2000, NT, 98, and 95
operating systems, MS Office 97 and MS Office 2000, WordPerfect, Lotus, AutoCAD, Arcview
and Netware along with various support packages related to daily operations and LOGIS.
Knowledge of Netware network and architecture and troubleshooting skills on both the operating
system and client sides. Thorough knowledge of Netware administration is also required.
Ability to work effectively with personnel, management and others. Supervisory experience.
Ability to manage time and budget effectively. Excellent verbal and written communication
skills.
WORKING CONDITIONS: Mostly inside work. Requires daily travel between various City
building and departments. Lifting and moving equipment of up to 50 pounds. Evening meetings
and unscheduled work for network problems and Police Special Investigator duties.
Grade 10 position
8 (a)
• TITLE
DEPARTMENT
HUMAN RESOURCES DIRECTOR
ADMINISTRATION
ACCOUNTABLE TO CITY ADMINISTRATOR
jobdes25
1 -2002
-3-
SUMMARY THIS IS ADMINISTRATIVE WORK DIRECTING THE VARIOUS HUMAN
RESOURCES/EMPLOYEE DEVELOPMENT FUNCTIONS OF THE CITY
DUTIES AND RESPONSIBILITIES
1 Maintains and updates the city's position classification and pay plan.
a Writes or revises employee job descriptions/specifications using information received from
department heads, employees and other sources.
b Classifies jobs within the pay classification plan in consultation with department heads and city
administrator.
2 Confers with city administrator and department heads to maintain equitable pay policies throughout
all city departments. Serves as the facilitator for the Employee Wage Committee.
3 Obtains and reviews information to be used to maintain an up to date city personnel policy which
will conform to legal requirements. Recommends appropriate policy revisions for adoption. Reviews
• requirements with department heads and city council as needed.
4 Administers the City's personnel related policies. Interprets policies for employees, conducts
necessary investigation in response to complaints and reports of misconduct. Confers with directors
and the City Administrator regarding disciplinary actions.
5 Coordinates the City's employee recruitment process. Screens applications, conducts interviews for
new permanent, part time or temporary employees to aid department heads in the employee selection
process. Participates in the final selection interviews.
Oversees the coordination of workers compensation cases. Coordinates with the workers
compensation carrier, managed care provider, employee and supervisor to facilitate recovery and
return to work issues.
7 Addresses issues in regards to employee benefits including insurance, accrued time, leaves (FMI.A),
flexible spending account, deferred compensation, etc.
8 Coordinates the development and implementation of employee development and training programs
as appropriate (includes development of skill sets).
9 Serves as coordinator of the city's Excellence Plus planning process.
10 Coordinates the city employee recognition, tuition reimbursement, etc. programs.
•
(OVER)
8 Cad
11 Maintains city drug testing policy and records of periodic testing. Sees that drug testing •
requirements (random, post - accident, reasonable cause) are properly administered and filed
according to legal requirements.
12 Coordinates the development of employee training programs as appropriate. Deals with employee
problems on request.
13 Maintains personnel files and other necessary personnel records including EEOC and pay equity
compliance reporting information, medical files, etc.
14 Provides support to the city administrator in various areas of research or details of administration.
May serve as staff to various ad -hoc committees. Coordinates social functions such as city picnic,
retirement parties.
15 Coordinates with the personnel technician in processing the City payroll.
16 Attends employee safety committee meetings and serves as support staff to the committee.
17 Serves as editor of an employee newsletter.
18 Performs related duties as required.
DESIRABLE QUALIFICATIONS
Bachelor's degree with coursework in personnel administration or a related field and three to five years •
relevant experience. Experience and knowledge of municipal personnel and general government
practices and requirements. Research and organizational ability. Ability to work independently and to
establish and maintain effective working relationships and open communications with department heads,
supervisors, employees and officials. Computer experience including proficiency with word processing,
spreadsheet, and presentation software. Payroll experience preferred.
EQUIPMENT
Personal computer and related software, printers, copier, telephone, and fax machine.
WORKING CONDMONS
Full time position. Office conditions. Evening meetings or other unscheduled hours as required.
GRADE 10
8(4)
TITLE PUBLIC WORKS TECHNICIAN ]obdes92
• 11 -01
DEPARTMENT MAINTENANCE OPERATIONS & HATS FACILITY -110.
SUPERVISED BY ASSISTANT PUBLIC WORKS DIRECTOR
SUMMARY THIS POSITION PROVIDES CLERICAL SUPPORT IN MAINTENANCE
OPERATIONS AND FOR THE HATS FACILITY (STATE, COUNTY, & CITY
OPERATIONS)
DUTIES AND RESPONSIBILITIES
Performs accounting and asset management support functions.
a Accounting & Finance
• Prepares and coordinates purchase requisitions
• Codes invoices, billings, and other transactions to appropriate accounts
• Prepares monthly billings for vehicle repairs, fuel, and other supplies
• Assists with preparing budget documents and budget materials
b Asset Management
• Maintains building and fuel system security, including issuing passes and keys
• Monitors fuel system and purchases fuel to maintain adequate inventory
• Maintains vehicle and equipment inventory, work orders, and utilization records
• Assists with vehicle title transfers, registrations, warranty and insurance information
• Maintains a library of information related to vehicles and equipment and HATS facility
2 Performs customer service and administrative support functions.
a Receives and routes telephone calls for staff located at HATS
b Dispatches appropriate personnel or agencies for minor incidents
c Takes board minutes and assists with preparation of reports /documents for the HATS facility
d Prepares applications for City, County and State permits
e Maintains building and office supplies and distributes incoming mail
3 Assists the Cemetery Supervisor with miscellaneous duties including cemetery transactions, customer
service regarding cemetery operations, and the cemetery property inventory.
4 Performs related duties as required.
EQUIPMENT Telephone, calculator, typewriter, two-way radio, personal computer and applications,
and printers.
DESIRABLE QUALIFICATIONS Two year degree in secretarial /office functions. Training and
experience in office practices. Excellent computer skills required. Good public relations and
communications skills for dealing with the public and co- workers.
• REQUIRED LICENSES Valid drivers license.
WORKING CONDITIONS Office conditions. Generally 40 hours per week, overtime only as directed.
Grade 2 Position
0
Memo
TO: Mayor and City Council
Frorrc Jean Ward, HRA Executive Director
Dahm 01/17/02 ((ff
Re 2002 Housing Community Development Plan
The HRA Board respectfully requests your consideration of the 2002 Housing Community
Development Plan. The HRA Board has two goals in developing this plan. The first goal Is to identify a
community prioritized development list that is substantiated by the Maxfield Study and formally adopted
by the City Council. The second goal is to ensure that the City of Hutchinson has a consistent and
updated development plan to reflect the changing conditions in our community. Public input was
received via a Public Hearing on Wednesday, January 16, 2002.
• The 2002 Housing Plan identifies rehab programs that the HRA plans to continue and the possibility of
partnering with the school in a School Build program. In addition, the plan identifies the priority of
homeownership in our community, and that the HRA will explore the feasibility of continuing the
HHPOP and Building Better Neighborhoods programs in Hutchinson.
Thank you for your review and consideration of the Housing Plan
n
U
• Page 1
$ �b�
Hutchinson Housing Community Development Plan Page 1
u
•
2002
HOUSING COMMUNITY DEVELOPMENT PLAN
GOAL: To identify a community prioritized development list that is substantiated by a
development study and formally adopted by the local governing board.
GOAL: To ensure that our community has a consistent and updated development plan to
reflect the changing conditions in our community
Hutchinson Five -Year Housing Plan Summary
The City of Hutchinson has been fortunate to experience steady population and job growth. Thi:
growth has created continued demand for housing. According to the Housing Market Analysis
and Demand Estimates for Hutchinson, Minnesota prepared by the Maxfield Research, Inc.
group, Hutchinson will grow by 767 households and 1,520 persons between 2000 and 2010.
Based on demand generated from household growth and replacement need, about 790 new
housing units in Hutchinson are projected to be needed in Hutchinson between 2000 and 2010.
Over the first half of the decade, demand is projected at 430 housing units. In order for
Hutchinson to realize this growth, a variety of housing options (both rental and ownership) at
various price points will need to be developed. The HRA will focus on meeting the housing
needs for a growing population while at the same time working to result in projects that work for
the entire Hutchinson community.
The following level of housing production/housing concepts is recommended during the next
five years:
Rental:
Mixed - income Independent Senior Apartments
Subsidized Rent Apartment
Ownership:
Single - Family Homes
For -Sale Townhomes
55 to 65 units
30 to 40 units
- 200 to 215 units (1/3 starter homes)
100 to 105 units
In the pursuit of the production of this housing and creation of housing programs, the HRA will
be mindful of the City of Hutchinson Comprehensive Housing Goals:
1. Promote a variety of housing types in Hutchinson for all of its citizens.
2. Create a high - quality environment in all residential neighborhoods
%(10)
Hutchinson Housing Community Development Plan Page 2
• 2002 Hutchinson Housing Community Development Plan
Support of homeownership in the community, especially for the starter home market, is a
priority. A comprehensive approach will be used to promote home ownership affordable to
our workforce. The use of affordable financing programs for the development of new
single family units and the purchase or rehab of existing single family homes is
recommended.
Home Ownership
1. Promote homeownership counseling and education.
2. To promote a broader range of purchase price points, organize and secure resources for
purchase assistance programs and affordable loan products for both existing and new
construction.
3. Continue participation in the MHFA Deferred Loan Program, MHFA Fix Up Fund and
MHFA Community Fix Up Fund program. Expand marketing of these programs to include
realtors.
4. Partnerships between community organizations and high school and technical college
carpentry classes have been particularly effective in the production of quality affordable
housing in other communities. In 2002, the Hutchinson HRA will look at the feasibility of
creating a partnership with the high school and if both parties agree, submit an application to
Minnesota Housing Finance Agency for construction financing of a School Build program.
5. Explore feasibility of continuation of the HHPOP program in Hutchinson.
6. Explore feasibility of continuation of the Building Better Neighborhoods program in
• Hutchinson.
7. Implement the SCDP Franklin Grove rehab project, if funded.
Rental Housing
Senior rental housing
1. The HRA will work with various community partners who are currently studying or
considering development of senior housing. The Hutchinson Downtown Association and
Hutchinson Community Development Commission has commissioned Hoisington Koegler
Group, Inc. to prepare a plan for downtown. The downtown plan is scheduled for
completion in 2002. Hutchinson Area Health Center is considering senior housing as part of
their continuum of care services along with Burns Manor Nursing Home. Prince of Peace
Retirement Living is also considering another senior housing project.
General Occupancy - Subsidized Rent Apartment
1. In 2002, the Hutchinson HRA will develop strategies to address this need.
G:HRA/2002 Development/ 2002 Housing Development Plan HRA Board approved 1/15/01
•
<� 0�)
Hutchinson Housing Community Development Plan Page 3
•
Summary of Findings
Housing Market Analysis and Demand Estimates for
Hutchinson, Minnesota
Prepared For: Hutchinson Housing and Redevelopment Authority
Prepared By: Maxfield Research Inc.
August 2001
Purpose and Scope of the Study
Maxfield Research Inc. was engaged by the Hutchinson Housing and Redevelopment
Authority to analyze demographic trends, market factors that affect the demand for housing
in Hutchinson, Minnesota and to project the number of units, and types of housing that can
be supported in the community. This study estimates overall housing demand through 2010
and identifies the types of housing that should be developed to meet the needs of current and
future residents over the next five years. This study is an update to a comprehensive housing
study completed for the City in January 1996.
• • The scope of this study includes an analysis of growth trends and the demographic
composition of the population and household base and an analysis of the current housing
situation and inventory of pending housing developments. Those interviewed for this study
include real estate agents, rental property owners and managers, civic and business leaders,
and others familiar with the local housing market. Estimates of the demand for different
types of housing and potential target markets are made, along with suggested appropriate
development concepts.
• This report includes both primary and secondary research. Primary research includes
interviews with rental property managers and other housing professionals. Secondary
research is credited to the source when used, and is usually data from the U.S. Census.
Secondary research is always used as a basis for analysis, and is carefully reviewed in light
of other factors that may impact projections such as residential building permit data or
surveys of housing, major employers and local builders. All of the information on existing
housing developments was gathered by Maxfield Research Inc. and is accurate to the best of
our knowledge.
Demographic Analysis
• The primary draw area (Market Area) for housing in Hutchinson includes 13 townships and
five small cities surrounding Hutchinson, an area extending roughly 8 to 18 miles from
Hutchinson's border. This Market Area is the same as the previous study, completed in 1996.
INI
Hutchinson Housing Community Development Plan Page 4
• • Between 1980 and 1990, Hutchinson's population grew from 9,244 persons to 11,523
persons — an increase of 2,279 persons. This strong growth was fueled largely by growth at
3M and Hutchinson Technology. Population growth was slower during the 1990s, increasing
by 1,557 persons, to 13,080 persons. Overall, the Market Area added 1,969 persons during
the 1990s, bringing the Market Area population to 24,875 persons in 2000.
• Household growth trends are typically a more accurate indicator of housing needs than
population growth since a household is, by definition, an occupied housing unit. Hutchinson
added 850 households during the 1990s (an increase of 19 %), increasing its household base
to 5,333 households in 2000. The remainder of the Market Area added 352 households
during the decade (a 9% increase), increasing its base to 4,318 households.
• Population and household growth during the 1990s was fueled by employment growth in the
County. McLeod County's labor force steadily increased from 17,876 persons in 1990 to a
peak of 20,925 persons 1998, before declining to 19,406 persons in 2000. This rise and fall
in employment is a reflection of employment levels at Hutchinson Technology. While
employment levels have decreased since 1998, the County's unemployment rate was still
very low in 2000 (3.9 %). Thus, it is likely that an increase in the County's labor force would
be necessary for significant job growth to occur over the next decade.
• We project that Hutchinson will continue to experience strong growth during the next
decade, but at a somewhat slower rate than during the past decade. Our projections are that
Hutchinson will grow by 767 households and 1,520 persons between 2000 and 2010. We
project household growth in the remainder of the Market Area to be about the same this
decade as during the 1990s.
The aging of the baby boomers will result in the greatest population gain over the next five
years being in the 45 to 54 and 55 to 64 age groups. While growth of 45 to 54 year olds will
result in sustained demand for move -up single - family homes, growth of the 55 to 64 year
olds will result in an increased market for maintenance -free housing, such as for -sale
townhomes and twin homes, and possibly rental housing.
• While the number of younger seniors (65 to 74) decreased during the 1990s, older seniors (75
and over) saw significant growth in the Market Area, increasing by 26.0 %. Seniors over age
75 are the primary market for age - restricted ( "senior ") housing, including independent and
assisted living. The number of younger seniors is projected to stabilize during the next five
years. However, the older seniors population is projected to decline slightly.
According to the Census, Hutchinson added about 690 owner households and 180 renter
households during the 1990s. Overall, Hutchinson's homeownership increased from 67% in
1990 to 69% in 2000. Two primary factors account for the increase in homeownership.
First, the tail -end of the baby boomers (the youngest was age 26 in 1990) aged into their
first -time homebuyer years. Secondly, low home mortgage rates during the late -1990s made
homeownership more affordable.
\J
%(S)
Hutchinson Housing Community Development Plan Page 5
• During the 1990s, the largest householder category in the Market Area shifted from married
couples with children (2,794 households in 1990) to married couples without children (3,021
households in 2000). The increase in married couples without children is due in large part to
the large number of baby boomers who have aged into their late -40s to early -50s and become
empty nesters, as well as lifestyle changes. The changing lifestyles have resulted in large
percentage gains in single parent families and non - family roommate households. These
trends should continue during the next decade, as more baby boomer householders become
empty nesters and the number of younger householders increases. The result will be a
sustained demand for rental housing and other non - traditional housing alternatives.
For -Sale Housing Analysis
The median resale price of existing homes (including single- family and multifamily homes)
in Hutchinson increased from about $90,000 in 1996 to $107,000 in 2000. This represents an
average annual increase of about 4.5 %. Through May 2001, the median resale price was
$112,000.
• During the 1990s, Hutchinson added about 600 for -sale housing units. This includes 430
single - family homes (about 43 new homes annually) and 170 multifamily units (about 17
new homes annually). Multifamily units include twin homes, townhomes, and
condominiums.
• • The median price of new single - family homes built in Hutchinson was $114,750 in 2000,
compared to $176,175 in 1997. Besides a decrease in the number of move -up homes built, a
big reason for the decrease was that a large number of entry-level homes were built in 2000.
Most of these starter homes were built in the Rolling Meadows and Island View Heights
subdivisions. Various financial assistance programs became available to qualified fast -time
buyers of homes in these two subdivisions through the City's Hutchinson Home Purchase
Opportunity Program (IIHPOP).
An average of 23 new single - family homes with a price greater than $175,000 were built
from 1997 through 1999. We consider homes priced at $175,000 or more to be move -up
homes. The primary buyers of move -up homes are older adults with higher incomes and
equity in existing entry-level homes that they can use toward the purchase of more expensive
homes. As the bulk of the baby boom generation has become older adults during the late
1990s, demand for move -up homes has also increased.
Nine active single - family subdivisions were identified in January 2001. They combined for a
total of 187 available lots — or 87% of the total available single - family lots in Hutchinson
(216 lots). The remaining 30 lots in Hutchinson are spread among many subdivisions with
only one or two lots available — some of which have been on the market for several years.
Based on absorption of 50 new homes between 1997 and 2000, the 187 lots would satisfy
demand for four years.
\J
Hutchinson Housing Community Development Plan Page 6
• There are 146 units yet to be built in the four multifamily developments identified in
Hutchinson in January 2001. In addition, Summerset is a new development that has received
City approvals for 179 multifamily units. Based on an average absorption of 25 new
multifamily units annually between 1997 and 2000, the 146 planned units in the active
multifamily developments would satisfy demand for the next six years.
According to builder and Realtor interviews, the layoffs at Hutchinson Technology in 1999
had a major impact of the market for new homes. Except for the development of entry-level
single - family homes in the Rolling Meadows and Island View Heights subdivisions, very
few homes have been built since then. While layoffs have negatively impacted the sale of
new homes, the resale market remained strong in Hutchinson. However, potential buyers
were cautious at first. Demand for existing housing continues to be strong and the market for
newly constructed move -up single - family homes is improving, but it is not near the level
experienced during the late- 1990s.
Rental Housing Analysis
General- Occupancy Rental Market
• Since the completion of the previous study in 1996, one market rate and one "affordable"
rental project has been added in Hutchinson. Pleasant Acres (market rate), a 137 -unit project
that consists of four 3 -story buildings was built in 1998. It is near the top of the market, with
• rents of $495 for one - bedroom units and $595 for two - bedroom units. Huski Townhomes
(affordable) is a 32 units project consisting of all three - bedroom units with monthly rents of
$658. It was built in 1997.
• We found 63 vacancies among the 903 market rate general occupancy units surveyed,
translating to a vacancy rate of 7.0% as of July 2001. This compares to a 3.3% vacancy rate
among market rate projects in January 1996.
The monthly rent for market rate units in July 2001 averaged $441 for one - bedroom units,
$527 for two- bedroom units, and $688 for three - bedroom units. Monthly rents averaged
$390 and $472 for one- and two - bedroom units, respectively, in January 1996. This
represents an annual increase of 2.2% for one - bedroom units and 2.0% for two- bedroom
units.
We identified six general- occupancy subsidized projects in Hutchinson offering a total of 206
units. A total of four vacancies were reported by building managers, translating to a vacancy
rate of 1.9 %. In comparison, there were only two vacancies in 1996, or a vacancy rate of
1.1 %.
• Combined, the average rent paid by tenants at apartments financed through Rural
Development is $295 per month. Based on paying 30% of their adjusted gross income for
rent, this would equate to an average annual income of about $14,800.
%(b�
Hutchinson Housing Community Development Plan Page 7
• We did not identify any planned or pending rental developments in Hutchinson.
Senior Housing Market
• We identified six market rate senior rental housing projects in Hutchinson. These six
projects house a total of 200 units with various levels of service— from independent to
memory care. We identified another three subsidized senior projects in the City Hutchinson
with a total of 179 units.
• Two senior facilities were added in Hutchinson since the previous study was completed in
1996. They are the Oaks (42 units), an assisted living facility, and Prairie Senior Cottages
(16 beds), a memory care facility.
• Overall, there is only one vacancy among the six market rate senior rental projects in
Hutchinson. The overall low vacancy rate and waiting lists at various projects indicate a
demand for additional senior units in the Market Area.
• There are two planned or pending senior housing projects in Hutchinson. The first is Cedar
Crest Estates addition of eight rooms to their 34 -unit assisted living facility this Fall. The
second is a proposal by Prairie Senior Cottages to expand their facility by 16 beds.
• Three subsidized senior rental projects are located in Hutchinson, with a total of 179 units.
• There were no vacancies in the three projects. There was only one vacancy among these
projects during the previous study in 1996. No additional subsidized or affordable senior
project has been added since then and thus, vacancies remain low. However, waiting lists,
which are common at subsidized senior projects because these projects are need driven, have
dwindled in Hutchinson and most seniors are able to move into these projects immediately.
Residents at the three subsidized projects pay 30% of their adjusted gross income on rent. At
Leona, the average rent paid was $275. This would equate to an income of roughly $13,500.
• The three subsidized buildings are comprised almost entirely of one - bedroom units.
According to building managers, there is strong desire among existing and prospective
residents for two - bedroom units — even among single residents.
Housing Demand Analysis and Recommendations
Based on demand generated from household growth and replacement need, we project
demand for about 790 new housing units in Hutchinson between 2000 and 2010. Over the
fast half of the decade, we project that demand will be for about 430 housing units. It is
important to note that in order for Hutchinson to realize this growth, a variety of housing
options (both rental and ownership) at various price points will need to be developed.
is
% 0b)
Hutchinson Housing Community Development Plan Page 8
Based on demographic and market trends, we believe that 70% to 75% of demand over the
next five years will be for owned housing (300 to 320 units), while the remaining 25% to
30% of the housing demand (90 to 110 units) will be for rental housing.
We surveyed builders and Realtors in Hutchinson after the Hutchinson Technology layoffs in
September 2001, which occurred after the above calculations were made. Based on our
survey, we do not believe that the market will be adversely affected in the long -term. We are
confident that housing demand will not decrease and that Hutchinson will be able to meet its
household growth projections (shown in Table 25).
• To satisfy demand over the next five years, we recommend the following housing concepts
be developed:
Mixed - income Independent Senior Apartment - 55 to 65 units
Subsidized Rent Apartment - 30 to 40 units
Single - Family Homes - 200 to 215 units
For -Sale Townhomes - 100 to 105 units
• We believe that the most appropriate project to satisfy market rate senior demand in
Hutchinson is an adult/few- services rental apartment. However, based on the success of
existing for -sale projects, an additional for -sale building that offers few - services would also
be appropriate to meet the needs of independent seniors.
• We recommend that a 55- to 65 -unit market rate independent senior project be developed
with an affordable component ( "mixed- income building "). "Affordable," is defined as
housing with a "shallow" subsidy, which would lower the unit rents to a level affordable to
moderate - income seniors. We recommend that two- thirds of the units in a mixed- income
project be market rate and one -third affordable. Rents for market rate units would range
form $775 to $825 for one - bedroom units, $925 to $975 for one - bedroom plus den units, and
$975 to $1,200 for two - bedroom units. The affordable component should have monthly rents
ranging from $525 to $550 for one - bedroom units and $675 to $705 for one - bedroom plus
den units.
We understand that there is interest in developing a senior housing facility near Hutchinson's
Downtown. Independent senior housing, such as this recommended project, is an appropriate
fit in the Downtown because many of the seniors would enjoy the ability to walk to the
various businesses and other services — versus having to drive on their own or use other
means of transportation.
• Based on the high number of vacancies among existing market rate projects, we would not
recommend the development of an additional market rate apartment in Hutchinson in the
short-term. We also would not recommend the development of an "affordable" project, since
these projects have monthly rents similar to those of newer market rate projects — and often
compete for the same renters. We believe there is, however, demand for a subsidized
apartment geared to very low and low- income households.
% Lb)
Hutchinson Housing Community Development Plan
• • We recommend the development during the next five years of a 30- to 40 -unit subsidized
apartment building. Because this project would serve the very low and low- income markets,
rents should be based on 30% of a households adjusted gross income. The contract rents
would need to be below Fair Market Rent — or $450 for one - bedroom units, $600 for two -
bedroom units, and $750 for three - bedroom units. Because it is difficult to develop "deep -
subsidy" rental housing, other means that the City may pursue to meet the needs of low and
very low- income households would be to, 1) obtain additional Housing Choice Vouchers,
and 2) encourage the use of rental rehabilitation programs for existing rental projects.
We recommend maintaining a three- to five -year single - family lot supply, which ensures
adequate consumer choice without excessively prolonging developer - carrying costs.
Hutchinson currently has a supply of about 200 available lots. Based on absorption of 40 lots
per year, the existing lot supply would be depleted in five years. Thus, between 120 and 200
additional lots will need to be added to Hutchinson's supply during the next five years to
maintain an adequate supply. Planned phases to existing subdivisions are geared toward the
move -up market and should adequately meet that need. Based on the success of Rolling
Meadows and Island View Heights, we believe that an additional subdivision geared toward
entry-level homes (priced at about $150,000 or less) should be added during the next five
years. We also recommend attaining additional funds to continue the Hutchinson Home
Purchase Opportunity Program (HHPOP). This program has been very beneficial in helping
moderate - income households become first -time homebuyers, and would increase the
absorption of an additional entry-level subdivision.
0 • We estimate that three- quarters of the buyers of for -sale multifamily housing in Hutchinson
over the next five years will be empty- nesters seeking one -level units, or 65- to 70- units.
Demand for another 20- to 25- townhomes will be from younger buyers seeking two -story
units. Combined, the various multifamily developments in Hutchinson have been approved
for an additional 334 units to what has already been built. We believe that these
developments contain an adequate supply of planned one -level units to satisfy demand for
empty- nester and seniors over the next few years. However, the supply of two -level units in
existing developments for younger buyers is limited. The opening of the Summerset
townhome development should increase this supply over the next few years.
<�(b)
City Council Resolution Adopting 2002 Housing Community Development Plan
Whereas: The submitted plan is based on the recently completed Maxfield study and
identifies housing projects/concepts that are recommended during the next five years.
Whereas: The submitted plan is consistent with the City of Hutchinson Comprehensive
Plan goals to promote a variety of housing types for all of its citizens; and, create a high
quality environment in all residential neighborhoods.
Now therefore, be it resolved that the 2002 Housing Community Development Plan be
adopted this date.
�J
•
%Lb�
CITY OF HUTCHINSON
MEMO
Finance Department
January 18, 2002
TO: MAYOR & CITY COUNCIL
FROM: KEN MERRILL, FINANCE DIRECTOR
SUBJECT: 5 -YEAR CAPITAL PLAN
At the last City Council meeting we reviewed the detail of our 5-
Year Capital Plan. We have made some modifications following that
presentation to the plan as follows:
• Scheduled Water and Sewer Improvements - Funding Change from
water and sewer fund cash on hand to G.O. Water & Wastewater
Improvement Bonds.
Improvement Project IMP -028 - moved from 2002 to 2003
(Trunk sanitary sewer from Target to Ravenwood)
Fire - duplication of the training center for 2002 has removed.
I have attached the one page summary for expenses and revenues
showing these changes. Please bring with you the 5 -Year Capital
Plan book from the last meeting
We would request approval of the 5 -Year Capital Plan as Presented.
H: \DOC \City council memo l.doc
•
CAPITAL PLAN
City of Hutchinson, MN
• DEPARTMENT SUMMARY
2002 tw u 2006
Department
2002
2003
2004
2005
2006
Total
Alrpod
166,667
342,667
136,500
120,000
400,000
1,165,834
Central Garage
420,500
623,000
428,000
431,500
280,000
2,183,000
City center
55,000
55,000
CMcArena
12,000
12,000
Compost
200,000
110,000
125,000
580,000
760,000
1,775,000
Economic Development
200,000
200,000
500,000
900,000
Fie
526,878
20,000
546,878
Housing & Redevelopment
150,000
150,000
InfmshucWre Improvements
4,242,000
4,707,200
5,941,400
5,319,520
7,329,000
27,539,120
Library
23,950
23,950
Liquor Fund
1,100,000
1,100,000
Parks
30,000
3,498,854
75,610
33,500
64,768
3,702,732
Police
45,000
60,000
90,000
370,000
565,000
Pool & Recreation Building
12,000
116,500
125,000
30,000
283,500
PuSitc Works
210,000
210,000
Technology
76,220
68,750
82,470
90,120
55,920
403,480
Wastewater
430,000
697,600
1,037,000
1,362,000
60,000
3,786,600
Water
0
4,055,000
2,150,000
720,000
22,000
6,947,000
Total
7,714,265
14,665,521
10,710,980
9,056,640
9,001,688
51,349,094
Report criteria:
All Project Types
All Departments
All Categories
All Priority Levels
All data
All data
\J
Page I of 1
� tG�
CAPITAL PLAN
i
City of Hutchinson, MN
SOURCES OF REVENUE SUMMARY
2002 thru 2006
Source
2002
2003
2004
2005
2006
Total
Assessments
1,167,000
1,165,500
1229,000
1,334,000
1,443,000
6,338,500
Capital Projects Fund
325,970
624,567
543,047
209,888
147,420
1,850,892
cash
25,000
80,000
150,000
20,000
22,000.
297,000
Cash - Liquor Fund
100,000
100.000
Central Garage Fund
418,500
474,500
424,600
422,500
280,000
2,020,100
Compost Fund
200,000
110,000
125,000
580,000
760,000
1,775,000
Contract for Deed Liquor Hutch Expansion
500,000
500,000
Donations
20,000
20,000
40,000
G. 0. Improvement Bands
1,484,000
1,540,5D0
1,558,400
1,631,720
1,822,000
8,036,620
G. 0. Water Barbs
340,000
700,000
1,040,000
G.0 Wastewater Bonds
1,029,000
15,000
1,044,000
• General Fund
66,667
66,667
General Obfga6on Bonds
3,400,000
370,000
3,710,000
Grants - Federal
150,000
150,000
966,850
880,000
2.146,850
Grants - State
440,678
176,000
360,000
1,800,000
2,776,678
Municipal State AM
400,000
483,000
695,000
662,000
420,000
2,660,000
Pubic Sites
15,000
18,500
33,500
Revenue Bond - Liquor
500,000
500,000
Rural Fire DeparL Fund
17,750
17,750
Sale or Trade in of Equipment
2,500
3,500
3,400
9,000
18,400
Storm Water U ty
50,000
591,000
730,000
10,000
300,000
1,681,000
Wastewater Fund
430,000
1,412,600
1,363,000
2,652,000
620,000
6,477600
Water Fund
0
4,050,000
2,559,000
398,000
464,000
7,471,000
•
Page 1 of 2
ci� ���
Source
2002 2003 2004 2005 2006 Total
Total 7,682,065 14,276,167 10,347,297 9,397,608 8,958,420 50,661,557
1]
•
l
Report criteria:
All Project Types
All Departments
All Categories
All Priority Levels
II All data
II All data
Page 2 of 2
Cc-)
RESOLUTION NO.
RESOLUTION ESTABLISHING COUNTY STATE AID HIGHWAYS
COUNTY STATE AM HIGHWAY NO. 25
WHEREAS, the County Board of the County of McLeod did adopt Resolution No. 01- RB13 -59
on December 27th, 2001, locating, establishing, designating and numbering the County State Aid
Highway system of McLeod County, and
WHEREAS, said resolution locates and establishes certain County State Aid Highways within the
corporate limits of the City of Hutchinson, Minnesota, described as follows:
Beginning in McLeod County at a point on the southwesterly line of the state highway right of
way of new Trunk Highway No. 22, said point is located approximately 1140 feet south and
approximately 1260 feet east of the northwest corner of Section 16, Township 116 North, Range
29 West; thence northwesterly and northerly along the centerline of Old Trunk Highway No. 22
(Adams Street) for approximately 3.0 miles to its intersection with the north line of Washington
Avenue in the City of Hutchinson and there terminating.
NOW THEREFORE, BE IT RESOLVED, by the City Council of the City of Hutchinson that
Resolution No. 01- RB13 -59 adopted by the County Board, a copy of which is attached hereto and made a
part thereof, locating or establishing the County State Aid Highway system within the city limits of the
City of Hutchinson, Minnesota (and revoking certain portions of said system) is in all things approved.
Adopted this 22nd day of January 2002.
Attest:
Mayor Marlin Torgerson
City Administrator Gary Plotz
CERTIFICATION
I hereby certify that the above is a true and correct copy of a Resolution duly passed, adopted and
approved by the City Council of said City on January 22nd, 2002.
0 (SEAL)
City Administrator Gary Plotz
City of Hutchinson
9(0,)-
JAN -18 -02 FRI 12:48 PM MCLEODCNTYMDEPT FAX NO. 8641302 P. 02
County of McLeod
830 1 ith Street East - Suite 110
• Glencoe, Minnesota 55336
FAX (320) 864.3410
COMMISSIONER RAY BAYERL
ist Dls�nct
Phone(320)485 -2181
20778 Cable Avenue
Lester Prairie, MN 55354
COMMISSIONER MELVIN H. DOSE
2nd District
Phone (320) 864 -3304
10782 Diamond Ave.
Glencoe, MN 55336
COMMISSIONER SHELDON A. NIES
4th District
Phone (320) 587 -5117
1118 Jefferson Street South
Hutchinson, MN 55350
jasnias @hutchiel.net
COMMISSIONER BEV WANGERIN
5th District
Phone (320) 5676869
19369 Judson Circle
Hutchinson, MN 55350
6mcgraw0hulchol.net
RESOLUTION 01- RB13 -59
COMMISSIONER GRANT G. KNUTSON
3rd District
Phone (320) 587 -9108
14267 CR7
Hutchinson, MN 55350
NAN CRARY
County Administrator
Phone (320) 864 -1324
Courthouse
Glencoe, MN 55336
nan.crary@co,mcleod.mn.us
WHEREAS, it appears to the County Board of McLeod County that the road hereinafter described
should be designated County State Aid Highway under the provisions of Minnesota Law.
NOW THEREFORE, BE IT RESOLVED, by the County Board of McLeod County that the road
described as follows, to -wit:
Beginning in McLeod County at a point on the southwesterly line of the state highway right
of way of new Trunk Highway No. 22, said point is located approximately 1140 feet south
and approximately 1260 feet east of the northwest comer of Section 16, Township 116 North,
• Range 29 West; thence northwesterly and northerly along the centerline of Old Trunk
Highway No. 22 (Adams Street) for approximately 3.0 miles to its intersection with north
line of Washington Avenue in the City of Hutchinson and there terminating.
be, and hereby is established, located, and designated a County State Aid Highway of said McLeod
County, subject to the approval of the Commissioner of Transportation of the State of Minnesota.
BE IT FURTHER RESOLVED, that the McLeod County Administrator is hereby authorized and
directed to forward two certified copies of this resolution to the Commissioner of Transportation for his
consideration, and that upon his approval of the designation of said road or portion thereof, that same be
constructed, improved and maintained as a County State Aid Highway of the County of McLeod to be
numbered and known as County State Aid Highway 25. /
Adapted this 27 s day of December 2001
�1I ant Knut Chairperso
Nan Crary, Coun dministrator
CERTIFICATION
I hereby certify that the above is a true and correct copy of a Resolution duly passed, adopted and
approved by the County Board of said McLeod County on December 27, 2001.
r li l dl C `) 1
County Administr� I n
McLeod County `
McLEOD COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER 9 ���