cp03-26-2002 cAGENDA
REGULAR MEETING - HUTCHINSON CITY COUNCIL
TUESDAY, MARCH 26, 2002
1. CALL TO ORDER — 5:30 P.M.
2. INYOCATION — Rev. Brian Brosz, Congregational UCC
3. MINUTES
(a) REGULAR MEETING OF MARCH 12, 2002
(b) BID OPENING FROM MARCH 18, 2002
Action - Motion to approve as presented
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD
MINUTES FROM FEBRUARY 7, 2002
2. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM FEBRUARY 19,
2002
3. PIONEERLAND LIBRARY SYSTEM MEETING MINUTES FROM JANUARY 17,
2002
4. PLANNING COMMISSION MINUTES FROM FEBRUARY 19, 2002
5. CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT FOR FEBRUARY 2002
6. CITY OF HUTCHINSON FINANCIAL REPORT FOR FEBRUARY 2002
(b) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 01-304 —AN ORDINANCE AMENDING CHAPTER 11 ADDING
LANGUAGE FOR A NEW ZONING DISTRICT NAMED "GATEWAY ZONING
DISTRICT" (SECOND READING AND ADOPTION)
2. CONSIDERATION OF ORDINANCE NO. 02 -307, AMENDING SECTION 4.01 OF
THE HUTCHINSON CITY CODE REGARDING BUILDING CODE (WAIVE FIRST
READING AND SET SECOND READING AND ADOPTION FOR MARCH 26, 2002)
3. CONSIDERATION OF ORDINANCE NO. 02-309 AMENDING HUTCHINSON CITY
ORDINANCE SECTION 5.41 PERTAINING TO LIQUOR SALES AT SPORTS,
CONVENTION OR CULTURAL FACILITIES (WAIVE FIRST READING AND SET
SECOND READING AND ADOPTION FOR MARCH 26, 2002)
4. RESOLUTION NO. 11902 —RESOLUTION FOR PURCHASE OF BROXIDE ODOR
CONTROL
(c) PLANNING COMMISSION ITEMS
1. CONSIDERATION OF A CONDITIONAL USE PERMIT TO APPROVE A
CITY COUNCIL AGENDA — MARCH 26, 2002
PROPOSED SITE ENTRANCE AND SECURITY BUILDING CONSTRUCTION AS
REQUESTED BY 3M COMPANY, 905 ADAMS STREET SE WITH STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT
RESOLUTION NO. 11897)
2. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY LARSON
BUILDERS, APPLICANT, TO CONSTRUg AN ADDITION ON A DETACHED
GARAGE LOCATED AT 45 — 5 AVENUE NW WITH STAFF
RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT
RESOLUTION NO. 11898)
(d) CONSIDERATION FOR APPROVAL OF ENTERING INTO PROFESSIONAL
AGREEMENT WITH VAN SICKLE, ALLEN & ASSOCIATES TO PROVIDE
ENGINEERING SERVICES AND CONTRACT MANAGMENT FOR FIRE
DEPARTMENT TRAINING TOWER
(e) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR
LITTLE CROW ARCHERY CLUB ON MARCH 9, 2003
(t) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR
RICHARD SEIPEL, DBA THE COUNTRY STOP, TO SELL PRODUCE FROM JUNE 15
— AUGUST 31, 2002
(g) RE- APPOINTMENT OF DEAN KIRCHOFF TO PLANNING COMMISSION THROUGH
2007
(h) CONSIDERATION FOR APPROVAL TO PURCHASE TECHNICAL EQUIPMENT
• FROM INNOVATIVE PRESENTATIONS FOR HUTCHINSON EVENT CENTER
(i) C ONSID RAT O FOR APPROVAL OF ON -SALE INTOXICATING LIQUOR AND
LUB (j) CONSIDERATION FOR APPROVAL OF TEMPORARY RECYCLING PERMIT FOR
CAN MAN 2
(k) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR MARION
GRAHAM TO ATTEND THE WASTEWATER LABORATORY EXAM WORKSHOP
IN MANCHESTER NEW HAMPSHIRE FROM APRIL 19 — 22, 2002
Action — Motion to approve consent agenda
5. PUBLIC HEARING — 6:30 P.M.
(a) LETTING NO. 3, PROJECT NO. 02 -04, 02 -05, 02 -06 — A RESOLUTION ORDERING
IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS
(RESOLUTION NO. 11899)
(b) LETTING NO. 4, PROJECT NO. 02 -07, 02 -08, 02 -09, 02 -13, 02 -14 — A RESOLUTION
ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND
SPECIFICATIONS (RESOLUTION NO. 11900)
(c) LETTING NO. 5, PROJECT NO. 02 -10, 02 -11, 02 -12 — A RESOLUTION ORDERING
IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS
(RESOLUTION NO. 11901)
6. COMMUNICATIONS. REQUESTS AND PETITIONS
CITY COUNCIL AGENDA — MARCH 26, 2002
• (a) UPDATE ON HUTCHINSON EVENT CENTER
(b) UPDATE ON HDR WATER TREATMENT STUDY
7. UNFINISHED BUSINESS
(a) CONSIDERATION OF ORDINANCE NO. 02 -308 — AN ORDINANCE AMENDING
HUTCHINSON CITY ORDINANCE SECTION 10.47 TO INCLUDE PROVISIONS FOR
THE LICENSING OF EXCAVATORS (SET SECOND READING AND ADOPTION FOR
APRIL 9, 2002)
Action — Motion to reject — Motion to approve
8. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO.4 FOR HUTCHINSON
EVENT CENTER
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF CHANGING AMOUNT OF SPENDING
AUTHORITY FOR HUTCHINSON AREA HEALTH CARE BOARD OF DIRECTORS
Action — Motion to reject — Motion to approve
MISCELLANEOUS
. (a) COMMUNICATIONS
10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A
Action — Motion to approve and authorize payment of Verified Claims A from appropriate funds
11. ADJOURN
MINUTES
REGULAR MEETING - HUTCHINSON CITY COUNCIL
MARCH 12, 2002
1. CALL TO ORDER — 5:30 P.M.
Vice President Mlinar called the meeting to order. Council Members present were Jim Haugen,
Kay Peterson and Duane Hoversten. Member absent was Mayor Marlin Torgerson. Also present
were Gary Plotz, City Administrator, Marc Sebora, City Attorney and John Rodeberg, Director
of Engineering/Public Works.
2. INVOCATION — Rev. Brian Brosz, of Congregational UCC Church, delivered the invocation.
3. MINUTES
(a) REGULAR MEETING OF FEBRUARY 26,2002
Minutes were approved as presented
4. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. FIRE DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2002
2. HUTCHINSON POLICE COMMISSION MINUTES FROM AUGUST 16, 2001
3. HUTCHINSON PUBLIC LIBRARY BOARD MINUTS FROM JANUARY 28,2002
4. BUILDING DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2002
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION NO. 11884 — A RESOLUTION ENDORSING THE VISION AND
CORRIDOR MANAGEMENT PLAN FOR HIGHWAY 212
2. RESOLUTION NO. 11885 — A RESOLUTION AUTHORIZING THE OPERATION
OF A SHOOTING RANGE FOR THE 4 -H CLUB
3. RESOLUTION NO. 11886 — A RESOLUTION AUTHORIZING THE CITY
ADMINISTRATOR TO ENTER INTO CONTRACT WITH STATE OF MINNESOTA
4. RESOLUTION NO. 11889 — A RESOLUTION FOR PURCHASE OF TABLES,
CHAIRS, PORTABLE STAGE AND ACCESSORIES FOR HUTCHINSON EVENT
CENTER
5. RESOLUTION NO. 11890 — A RESOLUTION ACCEPTING PLEDGED SECURITIES
FROM FIRST MINNESOTA BANK
(c) CONSIDERATION
H THERAPEUTIC AND MASSAG LICENSES E R G ENESIS SALON
CENTER
A
(d) CONSIDERATION FOR APPROVAL OF RENEWAL OF CONSUMPTION & DISPLAY
PERMIT FOR LITTLE CROW BOWLING LANES
(e) ATTEND THE NATIONAL AMERICAN PLANNING ASSOCIATION CONFERENCE
IN CHICAGO, ILLINOIS FROM APRIL 13 —17,2002
(f) CONSIDERATION FOR OUT -OF -STATE TRAVEL FOR CHRIS DOBRATZ TO
CITY COUNCIL MINUTES — MARCH 12, 2002
ATTEND THE FORENSIC ASSOCIATION OF COMPUTER TECHNICIANS IN DES
• MOINES, IOWA FROM APRIL 8 — 12, 2002
(g) CONSIDERATION FOR APPROVAL OF ENTERING INTO LEASE AGREEMENT FOR
A MULCH COLORIZER FOR CREEKSIDE SOILS
(h) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 11891 AND 11892 —
ORDERING PREPARATION OF REPORT ON IMPROVEMENT AND RECEIVING
REPORT AND CALLING HEARING ON IMPROVEMENT FOR LETTING NO. 3
(PROJECT NO. 02 -04, 02 -05 AND 02 -06)
(i) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 11893 AND 11894 —
ORDERING PREPARATION OF REPORT ON IMPROVEMENT AND RECEIVING
REPORT AND CALLING HEARING ON IMPROVEMENT FOR LETTING NO. 4
(PROJECT NO. 02 -07, 02 -08, 02 -09, 02 -13 AND 02 -14)
(j) CONSIDERATION FOR APPROVAL OF RESOLUTION NO. 11895 AND 11896 —
ORDERING PREPARATION OF REPORT ON IMPROVEMENT AND RECEIVING
REPORT AND CALLING HEARING ON IMPROVEMENT FOR LETTING NO. 5
(PROJECT NO. 02-10,02-11 AND 02 -12)
Item 4 (b) 1 and (g) were pulled for further discussion
Motion by Peterson, second by Hoversten, to approve consent agenda excluding Items 4(b)l
and (g). Motion carried unanimously.
John Rodeberg, Director of Engineering/Public Works, explained that this resolution
presented is to pledge Hutchinson's support of the Highway 212 Corridor Management Plan.
• A representative from MnDOT spoke before the Council and explained that the final phases
are being completed for this project. The representative highlighted the outcomes of the
Corridor Management Plan. A section of this corridor will be converted into a freeway as
well as have upgrades along the highway. The resolution that is being requested for adoption
will be part of the actual Corridor Management Plan documentation. Year 2025 is the
projected completion date of the entire project.
Motion by Haugen, second by Peterson to approve Resolution No. 11884. Motion carried
unanimously.
Gary Plotz, City Administrator, explained the 12 -month pro forma for bulk sales of colored
mulch. The City currently receives more than 1600 yards of wood per year. The Compost
Site charges approximately $6800 to receive wood in. The wood is then turned into mulch
at which profit has been approximately $43,000.00.
The machine that is being proposed is used and comes with a conveyor system.
Mr. Plotz disbursed a brochure that will be distributed to surrounding communities
marketing colored mulch as a product of the compost site.
Randy DeVries explained that the machine being proposed will also break down peat for
potting soil, in addition to being used for colorizing mulch.
Motion by Hoversten, second by Haugen to approve the leasing of a mulch colorizer. Motion
carried unanimously.
• 5. PUBLIC HEARING — 6:00 P.M.
(a) CONSIDERATION
HU CHHIN ON CODE REGARDING BUILDING ODE SECTION 4.01 OF THE
3Co-)
CITY COUNCIL MINUTES — MARCH 12, 2002
• Julie Wischnack, Director of Plannin&/ZoningBuilding explained that this is an annual
update and to ensure that all codes are in place that are being enforced in the field.
Bill Gilk, 1014 Prairie View Drive SW, presented before the Council. Mr. Gilk explained
that a letter was distributed to area contractors regarding WAC /SAC increases in new
developments. Mr. Gilk asked the Council the proper procedure to address the increase in
rates.
John Rodeberg noted that WAC /SAC fees would be increased to $1900.00. Mr. Rodeberg
explained that changes in rates are reduced/increased by resolution and does not require a
public hearing.
Bill Gilk explained that rates have umped from $1000 to $1750 and now $1900. He has
concerns that the procedure be modified and that this issue be addressed.
Motion by Peterson, second by Hoversten to close the public hearing. Motion carried
unanimously.
Motion by Haugen, second by Peterson to approve Ordinance No. 02 -307. Motion carried
unanimously.
6. COMMUNICATIONS, REQUESTS AND PETITIONS
7. UNFINISHED BUSINESS
(a) CONSIDERATION OF A VARIANCE TO REDUCE FRONT AND CORNER SIDE
YARD SETBACK AND LOT AREA TO REPLACE A DEMOLISHED STRUCTURE
• LOCATED AT 605 BROWN STREET AS REQUESTED BY JEFF HAMILTON WITH
STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT
RESOLUTION NO. 11882)
Julie Wischnack, Director of Planning/Zoning/Building, addressed issues regarding
modifications of parking, drainage and size of the structure.
A swale will be installed for drainage. Six parking spaces will be available on the lot for
vehicles. The structure has been modified to a story and a half structure with additional
dormers. Hardship issues were identified as well.
Ms. Wischnack informed the Council that her staff was notified today that block was being
laid unauthorized at this address. The Building Official instructed the contractor to stop
work, which with the contractor complied.
Ms. Wischnack explained that the front yard setback and side yard setbacks are required for
either a single -home dwelling or a duplex.
Ms. Wischnack explained that a revised resolution has been created to approve the two
variances for the front and side yard setbacks, yet denying the duplex variance.
Marc Sebora, City Attorney, noted that a petition had been circulated by residents in this area
requesting that the duplex variance be denied, and according to City Code a 4-0 vote must
be made to override the decision of the Planning Commission.
Motion by Hoversten, second by Peterson to approve the first t?anan ces for setbacks
and deny the variance for a duplex. Tim Haugen no
that the Pg Commission held
• more weight on the fact that the previous stmcture was used as a . Duane Hoversten
commented that City Council should not portray that they condoperty owners using
prope rties for unintended uses. Motion carried unanimously.
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3((�
CITY COUNCIL MINUTES — MARCH 12, 2002
(b) ORDINANCE NO. 01 -304 — AN ORDINANCE AMENDING CHAPTER 11 ADDING
LANGUAGE FOR A NEW ZONING DISTRICT NAMED "GATEWAY ZONING
DISTRICT" (SECOND READING AND ADOPTION)
Julie Wischnack, Director of Planning/Zoning/Building, explained the changes made to the
ordinance as requested by the Council at the previous meeting. Changes were made
regarding front yard setbacks, parking and signage.
Jim Heikes, property owner, presented before the Council. Mr. Heikes requested that the
word " be included in the section relating to the front yard setbacks (i.e. minimum
of a thirty foot front yard setback). Ms. Wischnack agreed that this wording can be added
to the section.
Ms. Wischnack further explained revisions made to the proposed ordinance regarding
permitted signs. Language can be added to define pole or pylon signs.
Bob Wier, Yamaha MotorSports, presented before the Council. Mr. Wier was in favor of
the options that were presented in the revised ordinance. However, he made note that
additional expenses were incurred to Yamaha's building plans due to the new ordinance
regulations. Mr. Wier requests that the options are adopted as part of the Gateway
Ordinance. The biggest opposition Mr. Wier has to the ordinance is the landscaping
requirements.
Ms. Wischnack explained that there is room for flexibility regarding landscaping and will
be addressed on a case by case basis in working with the City Forester. Negotiations will be
attempted with each application.
Ms. Wischnack further explained that this ordinance allows for room for negotiation in all
cases, whether it be cost of the structure, landscaping, etc.
Fred Seltz„ property owner in the Gateway District, presented before the Council. Mr. Seltz
commented that Wahnart is a block building, Menards is a a pole shed building and now
requirements are being made for the east end of the city that would initially not allow these
types of buildings. Mr. Seltz also has issues with his undeveloped property as far as mowvm
and landscaping and the requirement in the ordinance that states all land must be maintained.
Ms. Wischnack explained that undeveloped land needs to be maintained in some fashion,
whether it is grass (must be mowed) or a farm crop.
Jay Blake, consultant regarding the Comprehensive Plan, presented before the Council. Mr.
Blake explained the goal of an ordinance such as the Gateway District Ordinance is to
improve the look of areas, which would include all gateway entrances to the city.
Mr. Haugen requested Mr. Blake comment on signage. Mr. Blake explained that pylon signs
are generally the least expensive and require the least amount of maintenan ce. Mr. Blake
further explained the most adherent issue should be the size and height of the sign. Also, the
main issue is to keep the look of the sign unified. He felt that the main issue that should be
addressed regarding signs should be the size and height and not so much emphasis put on the
pedestal base.
The Council was in favor of all of the options presented.
Jim Heikes noted that he is uncomfortable with the fact that issues can be taken care of on
a case by case basis. New staff, new ideas could change a lot of the facets of this ordinance
if they are considered individually. Mr. Heikes also has additional issues with interior
landscaping requirements (parking lot islands).
Julie Wischnack explained that the requirements are not unreasonable for parking islands.
The square footage listed is generally a small area.
4
3(0.
CITY COUNCIL MINUTES — MARCH 12, 2002
Jim Haugen requested that grass not be a requirement in the islands. He requested that mulch
or rocks e an option in the center of islands.
Bob Wier requested that these requirements be incorporated in the gateway areas north, south
and west of town.
Ms. Wischnack explained that requirements will need to be met in all gateway districts.
Mr. Rodeberg noted that islands are in place in the Target area, by the Hutch Mall and Cash
Wise, etc. The requirements are not as excessive as they seem.
Mr. Wier also has issues with the perimeter landscaping requirements as well.
Duane Hoversten noted that the Council is more than willing to work with small businesses
to insure that both the needs of the city and the business owners will be met. Mr. Hoversten
also noted that a starting place needs to be established and negotiations may be made.
Motion by Hoversten, second by Haugen, to adopt changes made in the options of the
Gateway Ordinance. Haugen — aye, Peterson — nay, Hoversten — aye, Mlinar- aye. Motion
carried 3 to 1.
8. NEW BUSINESS
(a) CONSIDERATION
IRE PICK-UP TRUCK
OF CAPITAL EXPENDITURE OF RURAL -CITY
SHARED
Brad Emans, Fire Chief, requested that a 1982 pick -up truck be replaced. The town board
• voted to replace this pick -up and pay for the entire cost of the truck and request that the city
repay the second half of the truck in 2003.
Duane Hoversten asked Ken Merrill whether or not it would be out of bounds to purchase
the pick -up at this time. Mr. Merrill explained that this item was budgeted for and that funds
will be available. hi order to receive it at the time of need, it must be ordered now. Mr.
Emans explained that the truck will be available in June of 2002.
Motion by Peterson, second by Hoversten, to approve the capital expenditure of rural -city
fire pick -up truck. Motion carved unanimously.
Fire Chief Emans informed the Council that a committee has been formed within the Fire
Department to review /evaluate safety issues within the community. 3M has also been
working on a similar effort and is working jointly with the fire department on smoke
detectors/alarms giveaways.
(b) CONSIDERATION OF ORDINANCE NO. 02 -308 AMENDING HUTCHINSON CITY
ORDINANCE SECTION 10.47 TO INCLUDE PROVISIONS FOR THE LICENSING OF
EXCAVATORS (WAIVE FIRST READING AND SET SECOND READING AND
ADOPTION FOR MARCH 26, 2002)
Marc Sebora, City Attorney, explained that the Utilities Commission requested that due to
the amount of excavators intentionally interruppting services, it was recommended that an
annual license be obtained by contractors performing excavation work. This license may
require contractors posting bonds for excavation work as well. This license will pose
restrictions on contractors to prevent these types of interruptions from occurring.
• John Rodeberg stated that this ordinance covers plumbers, landscapers, etc. The licensing
would be issued as an additional license to a contractor's permit.
Ms. Wischnack noted that an excavation permit is required from her department for activities
3 to)
CITY COUNCIL MINUTES — MARCH 12, 2002
such as digging ground for a garage.
• Motion by Hoversten, second by Haugen, to defer first reading for March 26, 2002. Motion
carried unanimously.
(c) CONSIDERATION OF ORDINANCE NO. 02 -309 AMENDING HUTCHINSON CITY
ORDINANCE SECTION 5.41 PERTAINING TO LIQUOR SALES AT SPORTS,
CONVENTION OR CULTURAL FACILITIES (WANE FIRST READING AND SET
SECOND READING AND ADOPTION FOR MARCH 26, 2002)
Marc Sebora, City Attorney, stated that a Hutchinson ordinance already exists pertaining to
liquor sales at these specific events. Minor language revisions have been made.
Motion by Hoversten, second by Peterson to set second reading for March 26, 2002. Motion
carried unanimously.
(d) CONSIDERATION FOR APPROVAL OF COMPREHENSIVE PLAN
Jay Blake, planning consultant, presented before the Council. Mr. Blake stated that housing,
economic development, land use and parks and recreation were areas that were reviewed
when developing the plan. Mr. Blake stated that the Comprehensive Plan is a guide to aid
in decisions regarding undertaking new pro ects. This Plan will need to be updated as
projects are completed and new ones are undertaken.
A mayor note was the overwhelming cooperation between townships and the City of
Hutchinson. Mr. Blake hopes that other communities model themselves after the Hutchinson
Plan.
• Ms. Wischnack explained that this plan will be continually updated and added to as projects
are completed. Ms. Wischnack also informed the Council that an option for individuals to
purchase will be via CD, a very affordable option.
Motion by Peterson, second by Haugen, to approve the Comprehensive Plan with much
gratitude and accolades to the consultant and staff. Motion carved unanimously.
(e) CONSIDERATION FOR APPROVAL OF ORDERING AN ALTERNATIVE URBAN
AREA REVIEW FOR THE CITY OF HUTCHINSON
John Rodeberg noted that this review allows for one large environmental study for the
community, as opposed to an individual basis. This will need to be updated as changes are
made.
Motion by Peterson, second by Hoversten, to approve the Alternative Urban Area Review.
Jim Haugen questioned whether or not this item was budgeted for. John Rodeberg noted that
this is budgeted for each year. Motion carried unanimously.
9. MISCELLANEOUS
(a) COMMUNICATIONS
John Mlinar — Mr. Mlinar noted that Kmart will be closing and many employees will be
impacted.
• Gary Plotz — Mr. Plotz thanked the Council for allowing him and Randy DeVries the
opportunity to attend the BioCycle in San Francisco. This trip allowed much educational
information to them in the area of mulch and other compost material. Mr. Plotz also
informed the Council that a leachate program is being recommended by the County and not
3t ,z)
CITY COUNCIL MINUTES — MARCH 12, 2002
a bioreactor project. No water will be added to the process. These are not bireactor projects.
• A public meeting will be held before it moves forward.
John Rodeberg —Mr. Rodeberg noted that McLeod Country approved the project with SEH.
Mr. Rodeberg also proposed that Barr Engineering be approved to work on the old dump site.
Motion by Peterson, second by Hoversten to accept contract with Barr Engineering on the
old dump site. The cost will not exceed $50,000 and MPCA will pick up the entire cost.
Motion carried unanimously.
10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
(a) VERIFIED CLAIMS A
Motion by Haugen, second by Peterson, with Hoversten abstaining to approve and authorize
payment of Verified Claims A from appropriate funds. Motion carved unanimously.
(b) VERIFIED CLAIMS B
Motion by Hoversten, second by Haugen, to approve and authorize payment of Verified Claims
B from appropriate funds. Motion carved unanimously.
11. ADJOURN
With no further business to discuss, the meeting adjourned at 8:00 p.m.
•
•
3�a�
• MINUTES
BID OPENING
EVENT CENTER TECIINICAL/ELECTRICAL EQUIPMENT
MARCH 18, 2002
Present: Gary Plotz, City Administrator, Dolf Moon, Director of Parks, Recreation
& Community Education, and Melissa Starke, Recorder.
Gary Plotz, City Administrator called the bid opening to order at 11:00 a.m.
Mr. Plotz dispensed with the reading of Publication No. 6692, Advertisement for Bids.
The following bid was opened and read:
Innovative Presentations Bid Amount
Brooklyn Center, MN $66,864.90*
*Includes on -site training, shipping and sales tax
The bid was referred to staff for review. It will be before the City Council for
consideration and awarding on March 26, 2002.
• The bid opening adjourned at 11:05 a.m.
Marlin Torgerson, Mayor
ATTEST:
Gary D. Plotz, City Administrator
•
3Cb�
l
MINUTES
Parks, Recreation & Community Education Advisory Board
0 February 7, 2002
Members present: Jay Beytien, Benue Miner, John Mlinar, Bruce Peterson, and Brett Ras mussen. Mike Getzke (from the Tree
Board), Mary Haugen, Dolf Moon, Sonja Muellerleile, Mark Schnobrich, and Lawrence Winter were also present.
Minutes dated December 6, 2001 were approved by Brett Rasmussen and seconded by John Mlinar.
BALLFIELD UPDATE
Dolf met with the John Bernhagen family regarding the 35 acres tear Our Savior's Church that the city would hike to purchase
over a 3 -5 year period. There will be another meeting in a few weeks, after John has spoken with those family members not in
attendance. John would prefer to deed the property to the city. Paying for this land could be done through storm water management
dollars and park adoption dollars.
ANNUAL REPORT
Facilities - Mary Haugen (Facilities & Operations Manager)
Civic Arena: Uses in 2001 in both arenas included high school hockey, Youth Hockey Association, Figure Skating Association,
Tiger Stride progmA tournaments, Waconia Hockey Association, ice show, and private rentals. Mechanical systems completed
in both arenas in 2001 included heating, cooling tower, water treatment, mezzanine surfacing, walkway, team town, conference
room, and the girl's locker room The goal for this summer will be to try to bring in new coaching for hockey camps. Also on the
"to do list" is the need for signage on both arenas, similar to what is on the Recreation Center.
Recreation Center: Uses in 2001 included adult volleyball leagues, school sports, indoor playground, to uroa ea ts, and dances,
and private rentals.
Outdoor Pool: A solution for the lowering numbers would be to build a new family aquatics center, however finding is a barrier.
This project will be a priority in the coating years. All swimming lessons are now held at the Hutchinson Middle School pool.
• Using the Middle School year round has spread out the student numbers and has made lessons more enjoyable for instructor and
student alike.
Parks - Lawrence Winter (Park Resource Coordinator)
•2001 Park Projects - Veteran's Park, Tartan Park, Women's Club Park, Compost site office and landscape
*Mowing - Utilities and school (70 acres) are paying customers.
*Landscaping Projects - School district (paying) and Library Square (renovating in upcoming years). In upcoming years
landscaping hours should increase while mowing hours should decrease.
*Athletic Fields - Roberts Field, school district, and VMF fields take the most time.
'Other Park Functions - We do a lot of construction work for other departments (Compost, HPD).
'2001 Playground Renovation - Park Elementary, Tartan Park, Women's Club Park.
•2002 Proposed Park Projects - Girl Scout Park - adding turf wbere the Chamber once stood Riverside Park - building up
shoreline south of Ag Systems. Library Square - landscape renovation to look similar to 1920s. Lawrence has original plans.
Fireman's Park - berm reconfiguration Northwoods Park - renovating shelter. Compost Site / Lace Line Trail - connecting
compost trail with Luce Line Trail. Have a verbal agreement from Utilities for use of their right -of -way.
Forestry - Mark Schnobrich (Forester)
*We have been using the Street Department for pruning for the past 3 years. Volunteers have logged many hours helping in all
aspects of forestry.
'In upcoming years, GPS numbers will start to decrease.
'Work at the compost will start to decrease as they become more of their own entity, so should not be included in the Forestry
hours.
'School ecology classes and Sentence to Serve help with planting throughout the year.
'Forestry received another Energy Grant from Utilities for Energy Trees.
'Hutchinson High School Agriculture and ecology instructors, promoted by the DNR, designated the Rolle Johnson Ecology Site
• (12 acres) and Miller Woods Park (20 acres) as school forests.
*Forestry has planted 2 times more trees than they have removed since 1995. We have gained 1,600 more trees sine the Dutch
Elm epidemic began in the 1970s.
*One major goal in 2002 will be to control the invasive European Buckthome, which is growing wild in Minnesota.
� keN
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BOARD OF DIRECTORS MEETING —February 19, 2002
Hospital — Conference Room A/B
• Present Chairperson, Bob Peterson; Vice Chairperson, Steven Snapp; Secretary; Wayne
Fortun; Duane Hoversten, Trustee; John Houle, Trustee; Pastor Randy Chrissis, Trustee;
Dr. Jim Allen, Chief of Staff/ Trustee
Others Present Phil Graves, President; Linda Krentz, Bums Manor Nursing Home
Administrator; Robyn Erickson, Care and Program Support Services Division Director;
Pam Larson, Finance, Information and Material Services Division Director; Jane Lien,
Acute Care Programs and Services Division Director; Doug Hanneman, Editor
Hutchinson Leader; Lori Wightman, Vice President of Operations, Allina Regional
Health Services; Elaine Schermann, Quality Representative, Betty Stras, Foundation
Director; and Corrinne Schlueter, Recorder.
The meeting was called to order at 5:35 PM.
I. Minutes of Past Meeting. The minutes of the January 15 , 2002, meeting
were presented and discussed.
• Following discussion, Chrissis made a motion, seconded by Fortun, to
approve the minutes of the January 15, 2002, meeting. All were in favor.
Motion carried.
• II. Medical Staff Meeting Minutes and Credentialing Dr. Allen provided a report
on the recent Executive Committee Meeting. The following practitioners were
recommended for membership to the Medical Staff.
Initial:
Cynthia Sherman, MD Gastroenterology Courtesy
Reaanointments•
Lynn Artibee, CNM Midwife Allied Health Independent
Richard Cervenka, DPM Podiatry Allied Health Independent
Pending receipt of Malpractice Insurance by February 28, 2002
James Daniel, MD
Cardiology
Courtesy
Mark Hagberg, MD
Emergency
Active
Gary Hagen, CRNA
Anesthesia
Allied Health Independent
Marc Pritzker, MD
Cardiology
Courtesy
Provisional to Courtesy:
William Ford, MD
Radiology
Courtesy
Stephen Fry, MD
Radiology
Courtesy
r1
Board of Directors Meeting
February 19, 2002
Page two
Subbarao Inampudi, MD
Radiology
Courtesy
Steven Miller, MD
Radiology
Courtesy
John Steely, MD
Radiology
Courtesy
Bruce Idelkope, MD
Neurology
Courtesy
Renuest for Additional Privileees:
J. Kesha, MD
Ob/ GYN
Courtesy
Voluntary Resignation:
Mark Myers, MD Radiology Courtesy
•
Allen reported Dr. John Allen has been on sick leave for the past several months.
Cynthia Sherman and other partners of his have been covering for him and have been
credentialed as courtesy members of the medical staff.
• Following discussion, Hoversten made a motion, seconded by Chrissis, to grant
membership and privilege to the above listed practitioners, as recommended by
the Executive Committee of the Medical Staff. All were in favor. Motion
carried.
III. New Business.
A. Board Evaluation. Lori Wightman reported on the results of the Board
Evaluation Survey. This survey was completed by six of the board's seven
members. The majority of the comments were above average. A couple
areas were rated "borderline" and a plan for improvement will be
developed and presented by the Board Chair and President.
■ Following discussion, motion by Allen, seconded by Snapp, to
accept the results of the yearly evaluation as presented and direct
the Chair to develop a plan for improvement. All were in favor.
Motion carried.
B. Hill Rom Beds. `The board reviewed a capital expenditure request to
purchase 15 Hill -Rom Advanta beds model 1604 standard configuration
•
gta�D, p
• Board of Directors Meeting
February 19, 2002
Page three
with mattresses and accessories. The purchase is recommended to address
patient's rights and safety issues that are created because of side rail
problems with the existing beds. Although there are two qualified
manufacturers, it is recommended we remain with Hill -Rom because the
bed provides for consistency in use whereby the staff will need to learn the
operation of one style of bed vs. two. Our VHA group purchasing
arrangement will allow us to acquire the beds directly from the
manufacturer at a negotiated price.
Following discussion, Chrissis made a motion, seconded by Houle, to
request authority from the City Council to purchase 15 new Hill -Rom
beds at a total cost of $80,109.65. All were in favor. Motion carried."
C. Pet Hutch Lease. The Plaza 15 property manager has successfully
negotiated a continuance of the lease with Pet Hutch.
• Following discussion, Fortun made a motion, seconded by Hoversten
to authorize the President to enter into the lease agreement. All were
in favor. Motion carried.
D. Joint MRI Business. The hospital and clinic are discussing plans to set up a
limited liability corporation to improve the service of MRI. This imaging
modality is used in medical settings as a noninvasive diagnostic procedure
that produces high quality images of the inside of the human body. At the
present time, MRI is provided on a regular basis in a mobile trailer that is
parked on the east side of the hospital. One of the goals in the Strategic Plan
was to design a plan for business development with the Hutchinson Medical
Center. It is proposed the joint venture relationship be a limited liability
corporation, equally owned by both parties. Graves said the MRI facility
would generate additional income for the clinic and hospital as more doctors
join the clinic. Both entities would benefit by having a single permanent ME
operation, without having to compete "at the expense of our patients ".
IV. Organizational Reports
• President The Blue Cross contact for fiscal year 2001 is finalized. We
have begun negotiations for the year 2002. The Sleep Center joint venture
project, with the HMC, will be turned over to the clinic. The enterprise
will be provided in a motel with 100% of the referrals coming from the
HMC. There doesn't appear to be a need for hospital involvement to
"make it happen ".
•
Board of Directors Meeting
• February 19, 2002
Page four
One of the significant items contained within the expense budget this year
is to hire a firm in order to provide after hours and weekend security. A
proposal, for consideration, will be provided at next months meeting.
• Acute Care Programs and Services Nothing further to report.
Care and Program Support Services Erickson reported the JCAHO
performed the Laboratory survey on January 24` The organization
received a score of 96% with one Type I.
Erickson explained she has been doing the work force survey by meeting
with various groups of employees. Survey results will be incorporated
into the service area goals for 2002.
• Community Care Programs and Services Nothing further to report.
• Finance Information. and Material Services Nothing further to report.
• Resident Care Report Krentz reported that BMNH is expecting the
Department of Health annual survey sometime in May or June.
Patient Safety and Performance Improvement Committee. Sherman provided a
summ ary report of the activities of the committee. The major items were: Hazardous
Materials, incident and near miss reports, and potential topics for consideration for use in
preparing an FMEA focus for the organization. Our Quality Consultant, Renee Schmitz,
is assisting with the development of the "Data Center" for the organization.
Allin�ort. Lisa Wightman reported a new CEO would be named in March.
Accounts Pa able. The accounts payable and cash disbursements were presented for
payment.
Following discussion, Fortun made a motion, seconded by Chrissis, to
approve the accounts payable and cash disbursements as listed in the
amount of $1,581,934.62. Five were in favor. One abstained. Motion
carried.
Statistical Report. Graves presented the statistics for the month of January 2002.
•
• Board of Directors Meeting
February 19, 2002
Page five
Financial Report. Larson provided a tentative and preliminary report for fiscal year
2001. Additionally the financial report was presented for the month of January 2002,
which showed the net income of $228,247 compared to a budget of $260,751.
Following discussion, Hoversten made a motion, seconded by Houle, to
approve the financial report as presented. All were in favor. Motion
carried.
•
Hospital Auxiliary Meeting Minutes The Hospital Auxiliary Meeting Minutes were
presented. No unusual comments were made.
Motion by Chrissis, seconded by Hoversten to adjourn the meeting. All were in favor.
Motion carried.
Respectfully submitted,
Corrine Schlueter
Recording Secretary
Wayne Fortun
Secretary
I (C-)a 5
IV.
•
The January 17, 2002 meeting of the Pioneerland Library System
Board was called to order at 7:31 pa at the Willmar Public Library
meeting room by Chair Robin deCathelineau. Roll was passed. We
have a quorum. New members Richard Falk representing Kandiyohi
County and Clyde Bratlie representing Fairfax were introduced. Al
Clouse added V.B.7. County funding Formula for Swift County to the
agenda. Ivey Vonderharr motioned to approve the agenda as
amended. Second by John Baker. Carried. Al Clouse motioned to
approve the December 2001 minutes. Second by Francis Schweiss.
Carried.
Elections were held with a ballot vote. Chair deCathelineau
announced John Baker and Ramona Berg -Perry as nominees for Chair
and called 3 times for additional nominees. Hearing none, the
vote was held with John Baker elected as the new Chair. Chair
Baker presided over the balance of the election. Chair Baker
announced Eric Weiberg as the nominee for Vice Chair and called 3
times for additional nominees. Hearing none, Lowell Ueland
motioned for a unanimous ballot for Weiberg as Vice Chair. Second
by Art Abel. Carried. Chair Baker announced Stacey Schuette as
the nominee for Secretary and called 3 times for additional
nominees. Hearing none, Ivey Vonderharr motioned for a unanimous
ballot for Schuette as Secretary. Second by Al Clouse. Carried.
Chair Baker announced Art Abel as the nominee for Treasurer and
called 3 times for additional nominees. Hearing none, Al Maas
motioned for a unanimous ballot for Abel as Treasurer. Second by
Amy Wilde. Carried. Chair Baker announced Al Clouse and Amy
Wilde as nominees for Finance Chair and called 3 times for
additional nominees. Hearing none, the vote was held with Al
Clouse elected as the Finance Chair.
Al Clouse presented for the Finance Committee. Eric Weiberg
motioned to approve the December 2001 Financial Report. Second by
Al Clouse. Discussion. Carried. Al Clouse motioned to approve
the bills and check registers. Second by Art Abel. Carried. The
new officers need to sign the check signer before leaving. Al
Clouse motioned that mileage go to 36.5 cents as of January 1,
2002 which is the current state rate. Second by Francis Schweiss.
Discussion. Carried. Al Clouse motioned to approve the 2002
Automation Budget. Second by Ramona Berg- Perry. Carried. There
needs to be a funds transfer wherein earned interest goes to the
member libraries who's funds earned the interest for the purpose
of increasing the vacation /sick leave funds. Al Clouse motioned
to approve the transfer with an adjustment to correct the numbers
to be current as of 12/31/01. Second by Gary Johnson. Carried.
Al Clouse motioned to accept the Swift County funding formula
recommendation. Second by Eric Weiberg. Carried.
Ivey Vonderharr presented for the Personnel Committee. Ivey
Vonderharr motioned to approve the hiring of Suzanne Gerdes at
Clara City /Maynard and Joanne Wheatley at Litchfield. Second by
Al Clouse. Carried. Ivey Vonderharr motioned for the approval of
the Pay Equity Implementation Report and that it be submitted to
the MN Dept. of Employee Relations. Second by Lowell Deland.
Carried. The committee has reviewed the exempt status of PLS
'A (663
employees with changes on the job descriptions to non - exempt being
• recommended for Head Librarian 2 and 3, Librarian and Senior
Librarians. Ivey Vonderharr motioned for the adoption of the
Exempt Status for following positions: Director, Assistant
Director, Information Technology Manager, Technical Services
Coordinator. Second by Diane Beck. Discussion. Carried. Ivey
vonderharr motioned for the approval of the committees
recommendation to change Policy 211 to read "B. All overtime will
be authorized in advance by the Director or the Director's
designee." Second by Al Clouse. Carried. The committee has
reviewed two grievances pertaining to placement on the pay
schedule. Their placements were found to be in keeping with
guidelines and the appeals denied. The awards dinner will be
April 18 at the Benson Golf Club.
Ramona Berg -Perry presented for the Technology Committee. Ramona
Berg -Perry motioned to delay the public hearing regarding CIPA
until after the Supreme court decision. Second by Francis
Schweiss. Carried. Ramona Berg -Perry motioned to have the Chair
sign the E -rate form for telecommunications. Second by Al Clouse.
Carried.
There was no Old Business.
New Business - Legislative Day forms are enclosed in the packet.
PLS covers expenses.
Gloria Simms from the Maynard Library presented for the Staff
Advisory Council.
Director Houlahan presented the director's report. Large cuts may
come from the state.
Other: Thanks to the out -going chair Robin deCathelineau. Our
next meeting is Feb 21. Robin deCathelineau motioned to adjourn.
Second by Al Clouse. Meeting adjourned at 8:25PM.
Stacey Schuette
Secretary
•
� �a�3
•
0
0
PIONEERLAND LIBRARY SYSTEM BOARD MEETING
January 17, 2002
Number of signatories with appointed representatives: 24
Quorum of signatories: 13
Signatories Present: 19
Present
Alvin Maas
Big Stone County
Jack Johnson
Chippewa County
Mark Dahl
Chippewa County
Richard Falk
Kandiyohi County
Robin deCathelineau
Kandiyohi County
Diane Beck
Kandiyohi County
Ivey Vonderharr
Lac qui Parle County
Stacey Schuette
McLeod County
Amy Wilde
Meeker County
Joan Reckdahl
Meeker County
Francis Schweiss
Renville County
John Baker
Swift County
Gary Johnson
Yellow Medicine County
Laurel Silvernale
Dawson
Clyde Bratlie
Fairfax
Lowell Ueland
Glencoe
Art Abel
Graceville
Herman Hannemann
Hutchinson
Lowell Broberg
Kerkhoven
Darlene Kotelnicki
Litchfield
Al Clouse
Olivia
Jim Schueller
Renville
Ramona Berg -Perry
Willmar
Mary Huesing
Willmar
Eric Weiberg
Willmar
Gloria Sims, Maynard
Staff Advisory Committee
Absent
Nancy Grossing*
Chippewa County
Barb Borth*
Kandiyohi County
Grant Knutson
McLeod County
Pete Scheffler
Yellow Medicine County
I lerb Rotunda*
Appleton
Dr. Les Potas*
Benson
Bob FleegeI*
Bird Island
Julie Jury*
Granite Falls
Roger Hibma
Hutchinson
James Karels
Madison
*Excused absence
1 1 La�3
MINUTES
HUTCHINSON PLANNING COMMISSION
Tuesday, February 19 2002
1. CALL TO ORDER 5:30 P.M.
• The meeting was called to order by Chairman Bill Arndt at 5:30 p.m. with the following members present:
Jim Haugen, Dean Kirchoff, Lynn Otteson, Jason Olsen, Brandon Fraser, Kathy Hanneman and Chairman
Arndt. Also Present: Julie Wischnack, AICP, City of Hutchinson Director of Planning/Building /Zoning, Marc
Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator
City Attorney, Marc Sebora, swore -in Kathy Hanneman as a member of the Hutchinson Planning
Commission.
2. CONSENT AGENDA
a) CONSIDERATION OF MINUTES DATED January 15, 2002
Mr. Haugen stated there was and error in the minutes regarding the election of officers. The
sentence "Jim Haugen nominated Bill Arndt as Chairman of the Planning Commission" is to be
deleted. Mr. Haugen made a motion to approve the minutes with the change, seconded by Mr.
Olsen, the motion carried.
3. PUBLIC HEARINGS
A) DAVID TIFFT, OWNER OF PROPERTY AT 705 CHURCH STREET S.W. IS REQUESTING A
VARIANCE FROM 25 FEET TO 24 FEET FRONT YARD SETBACK FOR CONSTRUCTION OF A 28
X 32 FOOT DETACHED GARAGE
• Chairman Arndt opened the hearing at 5:35 p.m. with the reading of publication #6676 as published in
The Hutchinson Leader on Thursday, February 7, 2002.
Ms. Baumetz commented on the request by Mr. Tifft noting the staff recommendations dated February
1, 2002. She stated the garage was not to be used for a home occupation. Mr. Tifft stated the garage
was for personal storage and workshop area.
Mr. Kirchoff moved to close the hearing, seconded by Mr. Olsen the hearing closed at 5:45 p.m. Mr.
Fraser made a motion to approve the request with staff recommendations. Seconded by Mr. Kirchoff.
There was discussion regarding the access curb cut unto Miller Avenue. Access will be provided at
owner's expense. The motion carried unanimously. Ms. Wischnack stated the item will be placed on
the City Council consent agenda for their meeting February 26, 2002.
B) JEFF HAMILTON, PROPERTY OWNER, IS REQUESTING VARIANCES TO REPLACE A
DEMOLISHED STRUCTURE AT 605 BROWN STREET. THE HOME WOULD BE RECONSTRUCTED
ON TOP OF THE EXISTING FOUNDATION. THE VARIANCES WOULD BE FOR THE FOLLOWING
REGULATIONS: REDUCE FRONT YARD SETBACK TO 17 FEET AND CORNER SIDE SETBACK TO
18.7 FEET (REQUIRED SETBACK IS 25 FEET) AND REDUCE REQUIRED LOT AREA FOR A TWO
FAMILY DWELLING UNIT FROM 10,000 SQUARE FEET (5,000 SQUARE FEET PER UNIT) TO 8,500
SQUARE FEET.
Chairman Arndt opened the hearing at 5:50 p.m. with the reading of publication #6677 as published in
The Hutchinson Leader on Thursday, February 7, 2002.
Ms. Wischnack commented on the request and presented pictures of the house which has been
• demolished. She explained the request is to accommodate a two- family dwelling unit. She stated many
lots in the area would have a similar front yard setback situation. Staff is aware the foundation work was
in process and the owner has been notified the work is to cease until receiving approval of the variance.
Ms. Wischnack stated Building Official, Barry Greive, has noted the garage to the east is closer to the
house than allowed by Uniform Building Code and will require that the existing garage openings next to
the house need to be removed or protected to one -hour construction. The wall adjoining the newly
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minutes
Planning Commission — February 19, 2002
Page 2
constructed house must also be protected by materials approved for one -hour fire resistance as per
code. She noted access curb cuts must be 20' from the intersection. Addresses will be issued at a later
date.
. Jeff Hamilton, owner, presented a blueprint to show the building plan. He stated the garage will be 16'
wide not 14'. A 6' setback from the interior lot line is allowed. Discussion followed regarding the average
setback requirement. Ms. Wischnack explained in the R -1 district there is a requirement to that affect.
However, Mr. Hamilton's foundation is pre- existing.
Lon Sweeny, Winsted, stated the proposed porch appears to extend into the setback.
Ms. Hanneman questioned Mr. Hamilton regarding the setback. Mr. Hamilton stated the porch is 5' deep.
Ms. Wischnack stated a covered porch was not presented in either setback variance requested.
Jeanette Lee, 560 Brown St., voiced concern that allowing two-family dwellings in the area would be too
congested for the small lots.
Lori Lomis, 626 Brown St., is concemed with allowing a rental area instead of home -owned properties.
She stated she would like to see more neighbor oriented.
Mr. Hamilton addressed the parking concerns, stating he has provided sufficient parking area. He stated
will live in one of the units.
Craig Nelson, 218 Milwaukee Ave., also is concerned the lot is not large enough for a two-family
dwelling. He stated in the past many vehicles have been parked in the back yard and is concerned the
parking lot in the back and may continue to be used.
Nancy Murphy, 570 Brown St., is concerned about property values dropping in the area and the upkeep
of the property. She is also concerned about the plans for off street parking. Ms. Murphy questioned the
• requirements of square footage per dwelling unit. Ms. Wischnack explained the ordinance was amended
in 1996. She explained the City Council at that time approved 5,000 sq. ft. per dwelling unit is sufficient.
She stated this area of the city has small lots.
Mr. Hamilton stated the rent will not be inexpensive and will be owner occupied in one unit. He explained
the parking in back will not be used as parking and will be lawn area.
Discussion followed on the 17 and 18 foot setbacks and lot size for this public hearing.
Mr. Haugen moved to close the hearing, seconded by Ms. Otteson the motion carried and the hearing
closed at 6:15 p.m.
Ms. Hanneman made a motion to recommend to approve the variances as requested with the conditions
from staff excepting #4 and the addition of fire code wall on the east as required by Building code.
Seconded by Mr. Fraser, discussion followed. Mr. Haugen added with approval of the building plan.
Ms. Hanneman stated the hardship is the lot size in an older part of town. Mr. Kirchoff stated staff
recommendation #5 should read building staff. Ms. Otteson commented on addressing the issues to
hear the neighbors. She stated the building will be a vast improvement and owner occupied should calm
concerns of the neighborhood. She also stated rental cost should alleviate concerns with type of renter.
There is an advantage with the homeowner living in the other half of the building. The owner should
respect the neighbors concerns. The motion to approve carried unanimously. The item will go before
the City Council on February 26, 2002.
C) CONSIDERATION OF ORDINANCE NO. 01 -304 AMENDMENT TO CHAPTER 11 (ZONING
ORDINANCE) ADDING LANGUAGE FOR A NEW ZONING DISTRICT NAMED "GATEWAY ZONING
DISTRICT"
• Chairman Arndt opened the hearing at 6:20 p.m. with the reading of publication #6678 as published
in The Hutchinson Leader on Thursday, February 7, 2002.
Ms. Wischnack explained an ordinance addressing aesthetics is to be adopted before the moratorium
may be lifted in the area. She commented on the changes made to the draft. The setback in Subd. 7
(A) was changed to 30' as a response to MNDot. Also, Transitional Yard Subd. 7 (D) has been defined.
q U) q
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Planning Commission — February 19, 2002
Page 3
Bob Weihr Yamaha Motorsports, voiced his concems with some sections of the ordinance. He asked
to add motorcycle sales and service to the conditional use section. He also has concerns with the 30'
setback and does not understand the philosophy of the close setback and rear of building to the
• highway. Ms. Wischnack commented on the examples in the city with similar development along the
highway. Mr. Weihr is concemed with all buildings placed the same distance from the highway and he
questioned what happens if the highway is expanded. Discussion followed regarding possible variation
in setback with the objective to create interesting spaces. There was further discussion on workable
restrictions maybe 30' minimum and 50' maximum. Discussion followed on the types of landscaping
and parking to break up and protect the look and avoid conformity. It was the consensus of the
Planning Commission to change the ordinance to minimum 30', maximum 50'.
Ms. Wischnack stated Subd. 9 (A) seemed too restrictive and has been changed to give some leeway
to use other materials. Bob Hennen stated concerns with the restrictions. He stated business that is
market driven is good in theory. However, selection is most important to owners in competition with
other businesses.
Jim Heikes stated he is on same team to keep the entrance to the city looking aesthetically pleasing.
He questioned to accomplish the goals in less restrictive ordinance. Mr. Weihr presented pictures of his
proposed building. Ms. Wischnack explained that through the conditional use permit process the
planning commission would address each building proposed as stated in Subd. 9 (A) Sec. 6.
Discussion followed on the ability of the applicant to deviate from the ordinance. Applicant must present
all information to the commission.
Mr. Weihr asked to clarify pylon sign and to consider chain link fence that is opaque with more latitude
on height of fence. He suggested 10' height. Discussion followed on security issues with opaque fences.
Bob Hennen commented on the flexibility of the ordinance he has fewer concerns.
Landscaping issues were discussed. Ms. Wischnack stated landscaping plans would be presented at
the time of the proposal with the conditional use permit application. She will add language "in
• consultation with Forester". There were concems by Mr. Hennen on the requirement to screen delivery
vehicles. Ms. Wischnack will clarify section.
Commissioner Olsen left the meeting at 7:00 p.m.
Jim Heikes stated concern with wording of the ordinance for future interpretation.
There was discussion on landscaping portions of undeveloped land. Identify any spaces not planned
for improvements. Ms. Wischnack stated language could be added regarding undeveloped areas.
Discussion followed on transitional yards being a green belt screen between business and residential
developments.
Mr. Heikes voiced concerns with parking placement Subd. 7 (F). Mr. Hennen stated his furniture
business depended on parking in front of the building. Ms. Wischnack presented a concept for the
parking requirements.
There was lengthy discussion on fencing requirements including types of materials used, maintenance
concerns and landscaping possibilities. Ms. Wischnack stated she will review and change wording to
maintain flexibility in the ordinance.
John Mlinar asked to clarify "permanent means of watering...." found in Subd. 12, C, Sec. 2 (h). Ms.
Wischnack stated she would take out the word permanent.
Discussion followed on Subd. 12 (E) regarding perimeter landscaping on off - street parking lots. There
were concems regarding snow removal in parking lots with islands throughout the lot. Ms. Wischnack
explained the island concept along the parking lot to denote property. She explained the sidewalk
• concept is to promote connection to bicycle friendly community.
Ms. Otteson moved to close the hearing, seconded by Mr. Kirchoff, the hearing closed at 8:00 p.m.
Mr. Fraser made a motion to approve the ordinance with the following changes: Add motorcycle sales
and service; front yard setback minimum 30', maximum 50'; identify unimproved areas; delivery vehicles
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Planning Commission — February 19, 2002
Page 4
excluded as on -site storage; include front parking lot changes; allow opaque chain link fences; remove
the word "permanent" in section (h) (Watering Plant Material); allow 10' fences, change off - street loading
visible from all streets shall be screened. Mr. Haugen seconded. The motion carried unanimously.
• Ms. Wischnack stated the ordinance would be forwarded to the City Council for their meeting February
26, 2002, and a copy of the changes would be sent to the affected property owners.
D) CONSIDERATION OF APPROVING THE COMPREHENSIVE PLAN
Chairman Arndt opened the hearing at 8:05 p.m. with the reading of publication #6679 as published in
The Hutchinson Leader on Thursday, February 7, 2002.
Jay Blake, Senior Planning Consultant, complimented the Planning Commission on their efforts made
in adopting a Gateway Ordinance. He cautioned them to enforce the ordinance when making decisions
for the area.
Mr. Blake commented on the Comprehensive Plan and stated the process began 295 days ago. He
explained there were numerous meetings with community members. Mr. Blake stated there would be
some changes in the housing language making it more specific. He commented on the goals of the plan
to encourage appropriate housing mix for community, give attention to the expanding commercial and
industrial base of community and enhance the river. Ms. Hanneman complimented and thanked all who
worked on the comp plan. She stated it is an impressive plan.
Lon Sweeny, Winsted, explained his mother lives in Hutchinson and commented on the safety of
pedestrians in the downtown area, he noted the traffic problems were addressed in the plan. Mr. Haugen
made a motion to close the hearing, seconded by Ms. Otteson the hearing closed at 8:25 p.m. Ms.
Hanneman made a motion to approve the plan, seconded by Mr. Fraser the motion carried unanimously.
The City Council will review the plan. There will be an AUAR plan for next month.
• 4. NEW BUSINESS
a.) FINAL PLAT TO BE KNOWN AS SUMMERSET SECOND ADDITION
Ms. Wischnack commented on the plat and reminded the Planning Commission of the preliminary plat.
This is phase two and will consist of 36 lots. Staff is requesting the developer to verify street names,
and provide Subdivision Agreement for second phase. Mr. Haugen made a motion to approve with staff
recommendations. Ms. Hanneman seconded the motion. The motion carried unanimously.
Ms. Wischnack stated the final plat will be on the City Council agenda on February 26, 2002.
5. OLD BUSINESS
None
6. COMMUNICATION FROM STAFF
a.) Registration for Land Use Planning Workshops
Ms. Wischnack commented on the workshops to be held in March. She encouraged commissioners to
call Bonnie Baumetz to register for the workshops they wish to attend.
ADJOURNMENT
is There being no further business, the meeting adjourned at 8:30 p.m.
yLQ)u
•
21 -Mar -02
Institution
Description
Interest
Rate
CITY OF HUTCHINSON
CERTIFICATES OF DEPOSIT
February 28, 2002
De Date
Of f Of
Purchase Maturity
Amount
US BANK
FHLB
5.52%
3 /1 /01
919/04
370,000.00
Smith Barney
FNMA M
5.35%
3130101
9722104
300,000.00
Smith Barney
FHLB C
4.18%
9119/01
4/11/05
750,000.00
Smith Barney
FHLB C
4.180%
9/25/01
4/19105
270,000.00
Smith Barney
FNMA M
5.650%
6114/01
6/14/06
300,000.00
Prudential
pool 336914
7.226%
1231 96
02 01 2026
42,796.73
Expected life 6.2 years
Smith Barney
FHLM-C
4.650%
11/21/01
5/21/07
300,375.00
Prudentail
pool 336399
7.270%
1231 96
0201 2026
53,418.09
Expected life 4.1 years
Prudential
FHLM -M
5.25%
11/29101
11/29106
200,000.00
Smith Barney
FNMA pass thru
7.50%
12/20195
06/01/02
22,275.03
Prudential
FHLB
6.00%
9/28(01
9/28/11
385,000.00
Prudential
FHLB
5.05%
1025101
425/07
200,000.00
Smith Barney
FHLB C
4.80%
925/01
10/4106
255,000.00
•
Smith Barney
Money Market
2.11%
275/02
52/02
760,628.80
First Federal
6379
4.600%
7/31/01
7/31 /02
200,000.00
Prudential
Money Market
varies
124101
Open
206,040.00
Prudential
Money Market
varies
12/02
Open
206,411.00
Marquette
1231'305
4.680%
5131 /01
5/31102
400,000.00
First Minnesota
2.420%
02/01 /02
0627 /02
500,000.00
First Federal
5.150%
7/12101
725102
700,000.00
Citzens Bank
2.500%
.02(14/02
2/14103
200,000.00
Marquette
2.390%
12/13101
3/14 /02
700,000.00
Marquette
2.380%
1129 /01
3/28/02
400,000.00
$7,741,944.65
0
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2002
CITY OF HUTCHINSON FINANCIAL REPORT
2002
Februa
-
2001
2002
2002
2002
2002
February
REVENUE REPORT - GENERAL
February
February
YEAR TO
ADOPTED
BALANCE PERCENTAGE
MONTH
MONTH
ATE ACTUAL
BUDGET
REMAINING
USED
•
TAXES
0.00
0.00
3,034,108.00
3,034,108.00
0.00%
LICENSES
16,035.00
8,503.00
9,453.00
38,700.00
29,247.00
24.43%
PERMITS AND FEES
6,059.09
7,227.06
17,309.13
200,500.00
183,190.87
8.63%
INTERGOVERNMENTAL REVENUE
15,878.08
11,617.50
11,617.50
2,834,450.00
2,822,832.50
0.41%
CHARGES FOR SERVICES
72,296.05
42,398.81
85,899.46
1,274,876.00
1,188,976.54
6.74%
FINES & FORFEITS
3,584.51
10,742.17
10,742.17
60,000.00
49,257.83
17.90%
INTEREST
8,179.21
3,127.68
7,684.30
32,000.00
24,315.70
24.01%
REIMBURSEMENTS
(1,235.86)
2,231.50
16,091.85
130,875.00
114,783.15
12.30%
TRANSFERS
2,442.51
1,339,700.00
1,339,700.00
0.00%
SURCHARGES - BLDG PERMITS
113.10
175.10
552.35
1,000.00
447.65
5524%
TOTAL
123,351.69
86,022.82
159,349.76
8,946,209.00
8,786,859.24
1.78%
2002
CITY OF HUTCHINSON FINANCIAL REPORT
2002
February
2001
2002
2002
2002
2002
February
EXPENSEREPORT - GENERAL
February
February
YEAR TO
ADOPTED
BALANCEPERCENTAGE
MONTH
MONTH
ATE ACTUAL
BUDGET
REMAINING
USED
001 MAYOR & CITY COUNCIL
2,760.51
2,740.20
6,822.65
62,664.00
55,841.15
10.89%
002 CITY ADMINISTRATOR
15,563.27
15,421.52
35,926.72
235,467.00
199,540.28
15.26%
003 ELECTIONS
(8.54)
0.34
16,371.00
16,370.66
0.00%
004 FINANCE DEPARTMENT
34,802.45
36,699.78
63,835.09
397,404.00
333,568.91
16.06%
005 MOTOR VECHICLE
13,330.64
12,469.03
29,664.11
172,899.00
143,234.89
17.16%
006 ASSESSING
38,000.00
38,000.00
0.DD%
007 LEGAL
8,149.15
9,794.91
19,457.29
121,000.00
101,542.71
16.08%
008 PLANNING
9,951.12
14,049.04
23,855.27
134,879.00
111,023.73
17.69%
•
009 INFORMATION SERVICES
5,198.15
7,022.58
14,931.44
175,664.00
160,732.56
8.50%
110 POLICE DEPARTMENT
153,515.44
150,585.07
332,155.87
2,276,076.00
1,943,920.13
14.59%
111 SCHOOL LIAISON OFFICER
0.00
0.00
115 EMERGENCY MANAGEMENT
12.63
740.33
744.72
27,000.00
26,255.28
2.76%
120 FIRE DEPARTMENT
12,062.31
11,707.78
29,866.85
351,864.00
321,997.15
8.49%
130 PROTECTIVE INSPECTIONS
9,900.90
14,847.47
29,403.10
166,171.00
136,767.90
17.69%
150 ENGINEERING
30,042.64
30, 675.06
68,938.65
451,487.00
382,548.35
15.27%
152 STREETS & ALLEYS
67,059.83
63,541.02
124,953.68
871,026.00
746,072.32
14.35%
153 MAINTENANCE ACCOUNT
0.00
0.00
0.00
#DIV/01
160 CITY HALL BUILDING
11,596.52
8,065.50
21,012.60
154,768.00
133,755.40
13.58%
201 PARK/RECREATIONADMINISTRA
12,554.16
12,419.09
28,190.61
186,603.00
158,412.39
15.11%
202 RECREATION
9,161.49
11,085.84
28,501.44
229,706.00
201,204.56
12.41%
203 SENIOR CITIZEN CENTER
6,912.73
6,632.94
14,184.90
109,966.00
95,783.10
12.90%
204 CMCARENA
37,366.21
34,785.68
54,157.81
271,693.00
217,535.19
19.93%
205 PARK DEPARTMENT
44,324.52
43,700.42
116,674.61
853,622.00
736,947.39
13.67%
206 RECREATION BUILDING 8 POOL
8,862.45
6,570.17
10,299.49
114,046.00
103,746.51
9.03%
207 EVENTS CENTER
0.00
34.94
1,769.66
77,092.00
75,322.34
2.30%
250 LIBRARY
24,830.89
25,479.20
28,323.11
129,377.00
101,053.89
21.89%
301 CEMETERY
12,894.93
5,905.24
14,101.93
125,625.00
111,523.07
11.23%
310 DEBT SERVICE
176,350.00
176,350.00
0.00%
320 AIRPORT
14,622.95
3,736.41
6,575.06
238,386.00
231,810.94
2.76%
350 UNALLOCATED GENERAL EXPE
8,208.83
26,543.63
64,021.56
781,001.00
716,979.44
8.20%
TOTAL
553,678.18
555,252.85
1,168,368.76
8,946,209.00
7,777,840.24
13.06%
•
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2002
89,748.75
CITY OF HUTCHINSON FINANCIAL REPORT
215,505.71
1,509,116.00
February
2001
2002
2002
272,096.73
392,170.54
2,821,111.00
REVENUEREPORT - GENERAL
February
February
YEAR TO
ADOPTED
BALANCEPERCENTAGE
1,322,513.00
MONTH
MONTH
ATE ACTUAL
BUDGET
REMAINING
USED
40
1,588,951.48
13.77%
Miscellaneous
22,831.78
30,280.04
113,021.66
TAXES
0.00
0.00
0.00
3,034,108.00
3,034,108.00
0.00%
LICENSES
16,035.00
9,453.00
9,453.00
38,700.00
29,247.00
24.43%
PERMITS AND FEES
6,059.09
17,309.13
17,309.13
200,500.00
183,190.87
8.63%
INTERGOVERNMENTALREVENUE
15,878.08
11,617.50
11,617.50
2,834,450.00
2,822,832.50
0.41%
CHARGES FOR SERVICES
72,296.05
85,899.46
85,899.46
1,274,876.00
1,188,976.54
6.74%
FINES & FORFEITS
3,584.51
10,742.17
10,742.17
60,000.00
49,257.83
17.90%
INTEREST
8,179.21
7,684.30
7,684.30
32,000.00
24,315.70
24.01%
REIMBURSEMENTS
(1,235.86)
16,091.85
16,091.85
130,875.00
114,783.15
12.30%
TRANSFERS
2,442.51
0.00
0.00
1,339,700.00
1,339,700.00
0.00%
SURCHARGES - BLDG PERMITS
113.10
552.35
552.35
1,000.00
447.65
55.24%
TOTAL
123,351.69
86,022.82
159,349.76
8,946,209.00
8,786,859.24
1.78%
General Govt,
89,748.75
109,282.90
215,505.71
1,509,116.00
1,293,610.29
14.28%
Public Safety
165,590.38
272,096.73
392,170.54
2,821,111.00
2,428,940.46
13.90%
Streets & Alleys
107,003.37
20,484.59
193,892.33
1,322,513.00
1,128,620.67
14.66%
Parks & Recreation
168,503.90
123,108.59
253,778.52
1,842,730.00
1,588,951.48
13.77%
Miscellaneous
22,831.78
30,280.04
113,021.66
1,450,739.00
1,337,717.34
7.79%
TOTAL
553,678.18
555,252.85
1,168,368.76
8,946,209.00
7,777,640.24
13.06%
•
� LC�)�o
PUBLICATION NO.
• ORDINANCE NO. 01 -304
GT Gateway District.
Subd. 1. Purpose. The GT, Gateway District regulations are designed
and intended to promote commercial development along major
thoroughfares which are characterized by high quality
permanent construction, strong economic viability, and a
pleasing aesthetic appearance. The intent of these regulations
is to improve the appearance of the entry points to the city of
Hutchinson in order to create a memorable and positive first
impression on visitors to the city. The development of high
quality commercial construction in the gateway areas of the
city will establish the character and quality of the entire
community. This ordinance is based upon the 2001/2002
Comprehensive Plan Update.
Any building or structure within the Gateway District shall be
designed to promote the use and enjoyment of adjacent
properties and be architecturally harmonious with the adjacent
properties.
Subd. 2. Permitted Uses. There are no permitted uses within the GT
• District.
Subd. 3. Conditional Uses. The following uses are conditionally
permitted in the GT, Gateway District. Every use, unless
expressly exempt, must follow the review procedures for, and
qualify for a conditional use permit.
Automobile sales (new and used), not including wrecking or
dismantling
Automobile service stations and car washes
Banks and savings and loans, including drive -in facilities
Boat sales and service (new and used), not including wrecking
or dismantling
Bowling alleys and billiard parlors
Catalog and mail order services
Clubs and lodges
Community convention centers
Convenience stores
Dairy product stores
GT Gateway District Ordinance
• Page 1 of 18
Funeral homes
• Hotels and motels
Meeting halls
Motorcycle sales and service, not including wrecking or
dismantling
Newsstands
Pet stores
Restaurants and other eating and drinking establishments
General Retail Sales
Theaters
Tire-sales and automotive supply stores
Upholstery shops
Surface parking lots and parking structures or garages in
conjunction with a principal use
Other commercial uses determined by the Planning
Commission to be of the same general character as the
conditional uses above, and found not to be detrimental to
existing uses and to the general public health, safety, and
welfare.
Subd.4. Municipal Services Required. Their inclusion in Subd. 3
notwithstanding, the following uses shall not be approved on
• any lot if municipal sanitary sewer service and municipal water
service are not available to the lot:
A. Any use which uses more than 300 gallons of water per
day;
B. Any use which requires pretreatment to improve the
quality of its wastewater prior to disposal in accordance
with state or municipal regulations;
C. Automobile service stations and car washes;
D. Clubs and lodges;
E. Convenience stores;
F. Hotels and motels;
G. Meeting halls;
U
GT Gateway District Ordinance
Page 2 of 18
y W)7
•
H. Restaurants and other eating and drinking
establishments;
I. Theaters.
Subd. 5. Minimum Lot Area. The minimum lot area in the GT, Gateway
District, is ten thousand (10,000) square feet.
Subd. 6. Minimum Street Frontage. The minimum street frontage in the
GT, Gateway District is one hundred fifty (150) feet. -
Subd. 7. Yards and Setbacks. The yard and setback requirements for
the GT, Gateway District are measured from the public right -0f -
way to any structural improvement on the lot.
A. Front Yard Setback. There shall be provided a
minimum thirty (30) foot front yard setback from all
rights of way.
0
B. Side Yard Setback. There shall be provided a ten (10)
foot side yard setback to an impervious parking or
storage or other ground level surface and a six (6) foot
setback to any portion of a building. On comer lots, the
side yard setback along the secondary street frontage
shall be twenty (20) feet.
C. Rear Yard Setback. There shall be provided a ten (10)
foot rear yard setback to an impervious parking or
storage or other ground level surface and six (6) feet to
any portion of a building.
D. Transitional Yard. A transitional yard shall be provided
anywhere a GT, Gateway District, abuts a Residential
District. The site plan shall provide a buffer between
the two Districts and shall conform to the following
requirements:
1. The dimensions of the required transitional yard
on the property located in the GT district shall be
GT Gateway District Ordinance
Page 3 of 18
LA Cb))
equal to the dimensions of the required yard on
. the residentially zoned property which is located
in closest proximity.
2. The transitional yard shall extend the entire
length of the abutting Residential District
boundary.
3. The transitional yard shall not be required to be
more than twenty (20) feet in depth.
4. The transitional yard shall be landscaped.
E. Parking Placement. Only one row of parking is
allowed between the primary street (Hightway 7) and
the building(s). Display areas may be in these yards
with site plan approval.
Subd. 8. Maximum Ground Coverage. The sum total of ground area
that may be covered by all structures located on any lot in the
GT, Gateway District, shall not exceed seventy -five percent
(75 %) of the lot area.
Subd. 9. Building Design and Construction. Standards to promote
high quality building materials, traditional facade features, and
appropriate design features are imperative for this district. All
buildings and structures in the GT, Gateway District, shall meet
the following building design and construction standards.
A. Exterior Wall Finish. All exterior wall finishes on any
building or structure shall be of the following materials, or
a combination of the following materials.
1. Face brick.
2. Natural stone.
3. Pre -cast concrete panels or units, the surfaces of
GT Gateway District Ordinance
Page 4 of 18
LI L
'A C�) I
which have been integrally treated with an applied
. decorative material or texture. (No raked or
ribbed textures.)
4. Stucco.
5. Wood, consisting of horizontal lap siding with an
exposure no greater than five (5) inches or wood
shakes, surfaces must be painted.
6. — Decorative block.
7. Any similar material which meets the purposes
for which these regulations are designed and
intended, as described in Subd. 1, and approved
by the Planning Commission and City Council. A
request for such approval shall include:
(a) a written description of the manner in which the
proposed material promotes the purposes
described in Subdivision 1;
(b) a physical sample of all such proposed
materials together with their technical
specifications;
(c) a color photograph of similar applications of the
proposed material;
(d) a sketch of the proposed construction showing
the location of the proposed material;
(e) a written description explaining why approved
materials described in subparagraphs 1 -5 are
not being considered.
B. Additions and Accessory Buildings. All
GT Gateway District Ordinance
Page 5 of 18
•
y Ebel
subsequent additions to a principal building and
• all accessory buildings and structures shall be
constructed of the same materials as the
principal building and shall be of the same
architectural design and general appearance as
the principal building.
C. Design Features. For the purpose of carrying out
the design and construction standards of the Gateway
District, construction should accomplish the following:
1. Avoid conformity of roof forms and store
modules.
2. Treat all sides of a building with facie which is
consistent. If the applicant is proposing different
facie on sides of building, they must gain
approval through the conditional use permit
process.
3. Create architectural focal features.
4. Define the edges of the gateway corridors with
buildings and landscaping.
5. Link all developments with sidewalks and
landscaped boulevards.
Subd. 10. Maximum Building Height The maximum height of any
construction element shall be established under the conditional
use permit.
Subd. 11. Outdoor Storage Prohibited. No owner or occupier of land
in the Gateway District shall store or permit the storage of any
personal property, including, without limitation, commercial
products, equipment (excluding delivery vehicles), junk
material, or any other item, unless such personal property is
enclosed within a building or concealed within an opaque
GT Gateway District Ordinance
Page 6 of 18
yce))
fence which has been approved by the City as a condition of
a conditional use permit. All storage fences shall meet the
construction requirements of Subdivision 12J of this section.
Subd.12. Landscaping.
A. General Landscaping and Maintenance
Requirements. All undeveloped lots and parcels shall
be mowed and kept free of accumulation of garbage,
trash, refuse, debris, and other unsightly or nuisance
creating materials until developed. Except for accessory
uses expressly permitted to be located in required
yards, all yards and open spaces between and about
structures and off - street parking lots and loading areas
shall be landscaped and kept free from accumulations
of garbage, trash, refuse, debris, and other unsightly or
nuisance creating materials. All landscaping shall be
continually maintained by the owner or other person
responsible for maintenance of the premises, and all
planting areas shall be kept free of weeds and debris.
All lots shall be maintained in accordance with Section
10.31 of the Hutchinson City Code.
All planting material shall be of good quality, of species
normally grown in Minnesota and capable of
withstanding the extremes of individual site
microclimates. All specifications for measurement,
quality, and installation of trees and shrubs shall be in
accordance with the American Standards for Nursery
Stock, published by the American Association of
Nurserymen.
Landscaping and screening required by this Section
shall be interrupted only by required access drives and
sidewalks. All landscaping and screening required by
this Section shall be so designed and maintained as to
preserve unobstructed vision of the street and sidewalk
at points of access and as not to interfere with, or be
GT Gateway District Ordinance
Page 7 of 18
yCbl
damaged by, work within any public or utility easement
unless the Planning Department determines that no
other location is reasonably feasible.
The standards included in this section are intended to
promote common landscaping features and materials
throughout the GT, Gateway District.
B. Applicability. A landscaping plan, and the
implementation and maintenance of such plan, shall be
required for all uses within this district. Diversion from
the standards set forth must be approved at the time of
Conditional Use Permit and must be reviewed for
recommendations by the City Forester.
C. Landscape Plans. Wherever the submission and
approval of a landscape plan is required by this
Chapter, the landscape plan and its maintenance shall
be a condition of receiving a Certificate of Occupancy.
No Certificate of Occupancy shall be issued prior to City
approval of a landscape plan. Failure to implement the
• approved landscape plan within six (6) months of the
issuance of a Certificate of Occupancy shall be cause
for revocation of the Certificate of Occupancy, and other
enforcement procedures of this zoning code.
1. Content of Landscape Plan. All landscape plans
submitted for approval shall contain or have attached
thereto the following information:
a. The location and dimensions of all existing
and proposed structures, parking lots and
drives, roadways and right -of -ways,
sidewalks, bicycle paths, ground signs,
refuse disposal areas, bicycle parking
areas, fences, freestanding electrical
equipment, tot lots and other recreational
GT Gateway District Ordinance
Page 8 of 18
•
q 6) )
facilities, and other freestanding structural
features as determined necessary by the
Planning Department.
b. The location, quantity, size and name,
both botanical and common names, of all
proposed planting materials.
C. The location of existing buildings,
structures, and plant materials on
-- adjacent property within -one hundred
(100) feet of the site.
d. Existing and proposed grading of the site,
including proposed berming, indicating
contours, at two (2) foot intervals.
e. Specification of the type and boundaries
of all proposed ground cover.
f. Elevations of all fences proposed for
location on the site. (The information must
also include the design aspects of the
fencing.)
g. Irrigation plan (if installing).
h. Elevations, cross - sections and other
details as determined necessary by the
Planning Department.
2. Design Criteria. Landscaping plans described
above shall be prepared based on the following
design criteria. The evaluation and approval of
landscape plans shall also be based on these
design criteria.
a. Scale and Nature of Landscaping
GT Gateway District Ordinance
Page 9 of 18
y(b))
Material. The scale and nature of
landscaping materials should be
appropriate to the size of the structures.
Large scaled buildings, for example,
should generally be complemented by
larger scaled plants.
Landscaping of larger areas, such as
required yards, should be accomplished
by both horizontal landscaping elements,
such- as -- planting beds, and -- vertical
landscaping elements, such as trees,
berms, and fences.
a
b. Selection of Plant Material. Plant
material should be selected for its form,
texture, color, and concern for its ultimate
growth. The use of Silver Maples, Box
Elders, Russian Olives, Tree of Heaven,
Mulberry, Poplars, and other weak
wooded species should be avoided.
C. Evergreens. Evergreens should be
incorporated into the landscape treatment
of a site, particularly in those areas
screening parking lots from dedicated
public right -of -ways or property zoned for
residential use. All evergreens shall have
a minimum height of six feet.
d. Shade Trees. All shade trees shall have
a minimum trunk size of two (2) inches in
diameter upon installation, as measured
six (6) inches above the established
ground level.
e. Softening of Walls and Fences. Plant
material should be placed intermittently
GT Gateway District Ordinance
Page 10 of 18
a
y Ube �
against long expanses of building walls,
Is fences, and other barriers to create a
softening effect.
f. Planting Bed. Planting beds should be
mulched with bark chips, rock mulch,
feather rocks, or similar materials.
g. Detention / Retention Basins and
Ponds. Detention/ detention basins and
ponds— shall be landscaped. Such
landscaping should include shade and
ornamental trees, evergreens, shrubbery,
hedges, and /or other planting materials.
h. Watering Plant Material. A means of
watering plant material should be
provided. Installation of an underground
irrigation system is recommended.
i. Energy Conservation.
1) Deciduous trees should be placed
on the south and west sides of
buildings and parking lots to
provide shade from the summer
sun.
2) Evergreens and other similar plant
materials should be concentrated
on the north side of buildings to
dissipate the effect of winter winds.
j. Preservation of Existing Plant Material.
Existing plant material should, wherever
practical as determined by the Planning
Department, be incorporated into the
landscape treatment of a site.
GT Gateway District Ordinance
Page 11 of 18
0
qC6>)
k. Berming. Earthen berms, and existing
topography should be, whenever
determined practical by the Planning
Department, incorporated into the
landscape treatment of a site, particularly
when combined with plant material to
facilitate screening from adjacent
residential uses. Berms should be
designed to allow for maintenance,
mowing, and adequate drainage. The
elevation and horizontal ground location
of the berm should be varied in order to
mimic a natural topographical feature.
I. Fencing and Walls. Fencing and walls
shall conform to the restrictions of this
Section. When fencing is used to screen
uses, the outside base of the fence and
wall shall be landscaped. The fences
and /or walls shall incorporate piers built of
the same brick, concrete, or stone used in
the building facade.
D. Transitional Yards. Except as expressly provided
elsewhere in this Chapter, every transitional yard shall
extend along the entire length of the lot line and shall be
designed and maintained
to function as a buffer area. Every required transitional
yard shall consist of a combination of ground cover,
shade trees, evergreen trees and shrubs, and
appropriate screening devices such as decorative walls,
fences, or berms. Areas not planted with shrubs,
trees, or other appropriate screening devices shall be
maintained with living ground cover.
E. Perimeter Landscaping - Off - Street Parking Lots.
Parking lots fronting on principal streets in GT District
GT Gateway District Ordinance
Page 12 of 18
0
LA Lb�
shall have a fifteen (15) foot setback and a two (2) foot
— six (6) inch high landscape buffer. Acceptable
materials include:
1. Overstory or ornamental trees spaced at a
maximum of twenty -five (25) feet apart with a
hedge, railing, or wall in between. Walls and
railing piers shall be built out of brick or stone to
match the principal building.
2. A berm landscaped with shrubs, ornamental,
evergreen and /or overstory trees.
F. Interior Landscaping - Off - Street Parking Lots. Every
off - street parking lot in the GT District providing twenty -five
(25) spaces or more shall provide interior landscaping.
Interior landscaping shall consist of planting islands with a
minimum area of sixty (60) square feet and a minimum
width of six (6) feet, measured from the back of curb to
back of curb. Parking lot interiors shall have 150 square
feet of landscape islands per twenty five (25) parking
spaces. Area devoted to perimeter landscaping shall not be
considered as any part of interior landscaping. Where more
than one (1) planting island is provided, such islands shall
be appropriately spaced throughout the parking lot.
As part of site plan review, interior landscaping may be
required for off - street parking lots containing less than
twenty-five (25) spaces.
G. Off - Street Loading Areas. Every off - street loading area
visible from any lot zoned for residential use, shall be
screened on all sides visible from such lot or street by an
opaque fence, wall, or densely planted evergreen hedge of
not less than six (6) feet in height, except as necessary for
access.
H. Refuse Containers. All refuse and recyclable material
containers, except those containers used by a one - family
GT Gateway District Ordinance
Page 13 of 18
r_ 1
HEW
dwelling in connection with the municipal refuse collection
service or those containers used on a temporary basis for
a construction or disposal activity, shall be fully enclosed by
a gated opaque fence or wall of a sufficient height to
completely screen such containers from view by all
adjoining properties and all streets. The fence or wall shall
have an exterior finish that is similar to the material found
on the exterior walls of the main building on the property or
other approved material as determined by the Planning
Department. No refuse or recyclable material containers
shall be located between any front or corner side yard.
I. Rooftop Mechanical Equipment. Except for roof mounted
antennas, all mechanical equipment located on the roof of
any building constructed after the effective date of this
Chapter and exceeding six (6) feet in height shall be
completely screened to the full height of such equipment by
a parapet wall or other screening structure constructed of
the same or similar materials as the principal building
facade.
J. Fences. No fence or wall shall be erected, enlarged,
expanded, altered, relocated, maintained, or repaired in
any yard unless it shall first meet the requirements of this
Section.
1. Construction.
a. Prohibited Material. No fence or wall shall be
constructed of any electrically charged element
or barbed wire, when incorporated with a
permitted fence or wall. Opaque (100 %), plastic
colored and coated chain link fencing will be
considered with a conditional use permit and will
be evaluated on its location and extent of usage.
b. Approved Material. All fences shall be
constructed of stone, brick, ornamental steel,
GT Gateway District Ordinance
Page 14 of 18
t0:,�
and /or finished wood. The finished side of the
fence, or that side of the fence without exposed
supports or posts, shall face the neighboring
properties or streets.
C. Maintenance. Every fence or wall shall be
maintained in a good and safe condition at all
times. Every damaged or missing element of any
fence or wall shall be repaired or replaced
immediately.
2. Height.
a. Side and Rear Yards. No fence or wall
located in a side or rear yard shall be of a
height exceeding ten (10) feet, measured
from its top edge to the ground at any
point. (Fencing exceeding 6 feet require
building permit plan review.)
b. Front Yards. No fence or wall located in
a front yard shall be of a height exceeding
four (4) feet, measured from its top edge
to the ground at any point.
3. Setbacks.
a. A fence may be located adjacent to, but
may not be located on a property line.
b. No fence, wall, hedge, or other screening
device shall be permitted to encroach on
any public right -of -way.
Subd.13. Lighting
A. Lighting shall not be directed upon the public right -of -way
GT Gateway District Ordinance
Page 15 of 18
•
y UD��
and nearby or adjacent properties. Such illumination must
i be indirect or diffused. Exterior lighting standards shall be
compatible with the style of the existing street lights and the
surrounding area (TH7 & 22).
Subd. 14 Signage. This section is intended to provide standards for
signage within the GT, Gateway District. The promotion of
these standards in the Gateway District will serve as a
positive example for the rest of the community to strive toward.
A. - Permitted Stgrts. - The following signs are permitted in the
GT District:
1. Wall or ground signs identifying the name or type of
business.
2. Parking signs.
3. The total area of all signs shall not exceed 3 square feet
per front foot of building. Lots on intersecting streets or
facing two parallel streets shall be permitted one
hundred fifty percent (150°/x) of the total allowable sign
area, with no more than one hundred percent (100 %)
on any one street.
4. Maximum height of a ground sign shall not exceed
twenty-seven (27) feet.
5. Wall signs shall not project in excess of twelve (12)
inches or above the roof line.
6. Roof signs, excluding advertising signs, not exceeding
fifteen (15) feet in height.
7. Projecting signs, provided that there shall be not more
than one (1) such sign, shall project not more than six
(6) feet from the face of the building, and shall have a
minimum underside clearance of at least fourteen (14)
GT Gateway District Ordinance
Page 16 of 18
0
y l��l
feet.
• B. No more than four (4) signs shall be permitted, not more
than two (2) being ground signs.
9. Ground signs shall be set back a minimum of five (5)
feet from lot lines.
10. Monument signs subject to the following requirements:
a. Single or double occupancy business signs shall
not exceed ten (10) percent of the total front
building facade except that both front and side
facades may be counted on a corner lot. Sign
area may not exceed one hundred (100) square
feet with a maximum height of twenty (20) feet.
Monument signs may not exceed more than ten
(10) feet high.
b. Monument signs for mufti- tenant businesses may
not exceed one hundred fifty (150) square feet
with a maximum height of thirty (30) feet.
C. Monument signs may not exceed more than
twenty (20) feet.
d. One monument sign per single and double
occupancy building is allowed.
e. One monument sign per street frontage is
allowed for multi- tenant buildings.
f. Special landscaping features that integrate with
monument signs is required.
B. Prohibited Signs. This section prohibits signs which have
been identified as unattractive and unnecessary. The
following signs are prohibited in the GT District:
GT Gateway District Ordinance
Page 17 of 18
uZbjl
• 1. Off - premises signs.
2. Portable signs.
3. Billboards
EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption
and publication.
Adopted by the City Council this -- — day of March, 2002.
Attest:
Gary D. Plotz
Marlin Torgerson, Mayor
•
GT Gateway District Ordinance
Page 18 of 18
•
y a66
PUBLICATION NO. 6683
0 ORDINANCE NO. 02 -307
AN ORDINANCE AMENDING SECTION 4.01 OF THE HUTCHINSON CITY CODE
CHANGING Q. 4715 MINNESOTA PLUMBING CODE (1994), DELETING (1994) AND
CHANGING R. 7670 MINNESOTA ENERGY CODE (1994) TO R. 7670, 7672, 7674, 7676, 7678
MINNESOTA ENERGY CODE.
Section 4.01 BUILDING CODE ADOPTED. The Minnesota State Building Code (SBC),
including the following:
The 1998 Minnesota State Building Code includes the following chapter of Minnesota Rules:
A_ 1300 Minnesota Building Code (1998)
B. 1301 Building Official Certification
C. 1302 Construction Approvals
D. 1305 Adoption of the Uniform Building Code (1997), including appendix Chapters:
1. 3, Division L Detention and Correctional Facilities
2. 12, Division II, Sound Transmission Control
3. 15, Reroofing
4. 18, Waterproofing and Damproofmg Foundations
5. 29, Minimum Plumbing Fixtures
E.
1307 Elevators and Related Devices
F.
1315 Adoption of the National Electrical Code (1996)
• G.
1325 Solar Energy Systems
H.
1330 Fallout Shelters
I.
1335 Floodproofmg Regulations
J.
1341 Accessibility Code
K.
1346 Adoption of the Uniform Mechanical Code (1991)
L.
1350 Manufactured Homes
M.
1360 Prefabricated Buildings
N.
1361 Industrialized/Modular Buildings
O.
1370 Storm Shelters (Manufactured Home Parks)
P.
4715 Minnesota Plumbing Code
Q.
7670, 7672, 7676, 7678 Minnesota Energy Code
EFFECTICE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and
publication.
Adopted by the City Council this day of March, 2002
Attest:
Gary D. Plotz, Administrator
Marlin Torgerson, Mayor
•
y Lb')a
• Ordinance No. 02 -309
Publication No. 6694
AN ORDINANCE AMENDING HUTCHINSON CITY ORDINANCE SECTION
5.41 PERTAINING TO LIQUOR SALES AT SPORTS, CONVENTION OR
CULTURAL FACILITIES
SEC. 5.41. SPORTS, CONVENTION OR CULTURAL FACILITIES LICENSE.
The Council may authorize any holder of an on -sale liquor license issued by the City or
by an adjacent municipality to sell liquor at any convention, banquet, conference,
meeting or social affair conducted on the premises of a sports, convention or cultural
facility owned by the City, or instrumentality thereof having independent policy - making
and appropriating authority and located within the City. The licensee must be engaged to
sell liquor at such an event by the person or organization permitted to use the premises,
and may sell liquor only to persons attending the event. The licensee shall not sell liquor
to any person attending or participating in any amateur athletic event. Such sales may be
limited to designed designated areas of the facility. All such sales shall be subject to all
ate state laws and city ordinances pertaining to alcoholic beverages
• EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its
adoption and publication.
Adopted by the City Council this 26 day of March, 2002.
Attest:
Gary D. Plotz, City Administrator
•
Marlin Torgerson, Mayor
y Lh�3
RESOLUTION NO. 11902
CITY OF HUTCHINSON
•
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
BYoxide Odor Control
11,500 gallons
23,000
Odor Control at WWTP
WWTP
Yes
V.S. Filtef
• The following items were authorized due to an emergency need:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
Date Approved:
. Motion made by:
Seconded by: _
Resolution submitted for Council action
by:
�14
C
•
DATE:
TO:
FROM:
Hutchinson City Council
Hutchinson City Center
MEMORANDUM
111 Hassan street SE
Hutchinson, MN 55350.2522
320-587-515]L/Fn 320.234 -4240
Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT TO GRADE AND FILL IN THE 100 YEAR FLOODPLAIN
OF THE SOUTH FORK OF THE CROW RIVER FOR THE CONSTRUCTION OF A STORM WATER POND,
ROAD, AND BUILDING AS REQUESTED BY 3M AT 905 ADAMS STREET SE
Pursuant to Sections 10.01 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact
and recommendation with respect to the aforementioned request for a conditional use permit.
HISTORY
On February 20, 2002, Minnesota Mining and Manufacturing Company resubmitted an application for a conditional use permit to grade
and fill within the 100 year floodplain of the Crow River for the construction of a storm water pond, road and building. The application
would involve moving the main entrance to the property off of 5' Avenue SE.
FINDINGS OF FACT
1. The required application was submitted and fee were submitted.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on March 7, 2002.
• 3. The request was approved by Planning Commission and City Council in May, 2001, however was not constructed. 180 days has
lapsed and the applicant must reapply.
4. The construction area is below the 100 year flood elevation of 1038.
5. The proposed building is at an elevation of 1042.
6. The applicants have submitted a detailed site plan which provides the proposed grading for the project.
7. Traffic concerns were raised at the public bearing. Additional review of questions were researched by the City Engineer.
RECOMMENDATION
The Planning Commission voted to recommend approval of the conditional use permit with the following conditions:
1. Major silt control and other approved protected waters silt prevention methods must be used
throughout the construction process. Removal may only be conducted when the site and its vegetation
have been restored
2. A protected waters permit must be acquired prior to construction.
3. The applicants must provide landscaping as provided in the plans dated 4- 10 -01, to meet the screening
requirements set forth in Section 10.01.
4. After building construction has been completed, the applicants must supply an as -built certification of
the building's lowest level. (Section 8.18.5, subd 4) Flood proving, if required, must also be verified.
5. Approval of this permit to alter the 100 year flood plain does not guarantee that the new building will
never flood. The permit merely allows alteration and movement of materials within the 100 year
flood plain.
6. Any movement of utilities are at the property owner's expense.
Respectfully submitted,
William Arndt, Chairman
Hutchinson Planning Commission
cc: 3M, Darren Swankl, TKDA, Rob Collett, DNR Area Hydrologist
- Privred m recycled paper.
March 19, 2002
CITY OF HUTCHINSON�PLANNING STAFF REPORT
0 To: Hutchinson Planning Commission
Prepared By: Planning Staff: Barry Greive, Dick Nagy, Jim Popp, Ken Merrill,
Lenny Rutledge, Brad Emans, Dolf Moon, Don Nelson, Gary Plotz,
Jean Ward, John Rodeberg, John Olson, John Webster, Marc Sebora,
Mark Schnobrich, Steve Madson, Christie Rock, Julie Wischnack,
AICP, and Bonnie Baumetz
Date: March 4, 2002 —Meeting Date March 19, 2002
Applicant: 3M, Property Owner
Brief Description
This application was received and issued in 2001. Conditional use permits expire if
construction/progress has not occurred within 6 months of the approval. The property owner is
requesting the same exact application as the last request. Staff has updated the report and has
attached previous minutes for your review.
The applicants are proposing a total reconstruction of the entrance for employees and a major
storm water improvement for the site. The property is located off of four streets — 5" Avenue,
• Monroe Street, Adams Street, and Fair Avenue.
i
q Lc� I
•
Conditional Use Permit
3M
Planning Commission Review — March 19, 2002
Page 2
The applicants are requesting a conditional use permit to fill and move materials within the 100
year flood plain of the South Fork of the Crow River. The main entrance will move to 5
Avenue, rather than on Fair Avenue and Adams Street. The movement of the entrance was
anticipated when 5 Avenue was constructed.
GENERAL INFORMATION
Existing Zoning: I -1 - Industrial
Property Location: See above — property map
Lot Size: Approximately 88 acres
Existing Land Use: Manufacturing/Industrial
Adjacent Land Use
And Zoning: Residential to the north, Rural to the east, Industrial to the northeast, and
Industrial to the south.
Comprehensive
Land Use Plan: Industrial
Applicable
Regulations: Section 5.0 of the Shoreland Management Ordinance
Section 6.07 — Conditional Use Permit Required
SPECIAL INFORMATION
Transportation: The major access would be off of 5 Avenue for a day time work
population of approximately 600 people. The existing Fair
Avenue/Monroe Street area would accommodate some deliveries and
would serve as an employee drop off area. This area would allow
parking for approximately 35 -40 vehicles. The area would also have a
turn style entrance and bike rack for employees entering in this location.
Traffic Counts near Fair Avenue and
Adams Street
rrr�
M
1975 1986 1991 1995 1999
The latest traffic count on 5 Avenue shows about 750 vehicles per day.
The Hutchinson Area Transportation Plan anticipated the movement of
3M's entrance and projected 5th Avenue would have an average daily
traffic (ADT) of 2,850 ADT. This would then decrease traffic in the
Adams StreetlFair Avenue Area.
u Lc) �
Conditional Use Permit
3M
Planning Commission Review —March 19, 2002
• Page 3
Parking: The parking lot would be accessed through a secured guard building with
a divided entrance. The parking lot would be required to have 1 space
per employee on a principal shift. All parking areas are required to be
paved.
Analysis: The impacts to the 100 year flood plain will be improved from the
current situation. There are many exposed areas on the site, which is
promoting erosion and silt run -off into the river. The applicants have
provided improved storm water storage capacity by installing two other
storm ponds on the eastern portion of the site (in past projects). The new
pond will be the most significant pond construction to date.
As indicated on the map, the 100 year flood elevation for the area in
which the building is being placed is at an elevation of 1038. The
building is proposed to be at an elevation of 1042. Staff has discussed
flood proofing measures, if necessary for the lower floor of the building.
The plans indicate a storage area below the 100 year flood plain.
The storm water improvements involve a change to a major culvert and
ditch area. Staff is checking if the applicants are required to obtain a
protected waters permit from the DNR.
• There is requirement to buffer Industrial properties from Residentially
zoned areas. The plans provide for extensive areas of plantings along 5`
Avenue and along the new street within the property. The storm water
pond will also add some additional aesthetic treatments to the site.
Recommendation: Staff does recommend approval of the conditional use permit to alter the
100 year flood plain. The recommendation would be also with the
following conditions:
1. Major silt control and other approved protected water; silt prevention
methods must be used throughout the construction process. Removal
Cc: Rob Collett, DNR Hydrologist, 20596 Highway 7, Hutchinson MN 55350
� Lc�\
may only be conducted when the site and its vegetation have been
restored.
2.
A protected waters permit must be acquired, if required by the DNR.
3.
The applicants must provide landscaping as provided in the plans
dated 4- 10-01, to meet the screening requirements set forth in
Section 10.01.
4.
After construction has been completed, the applicants must supply an
as -built certification of the building's lowest level. (Section 8.18.5,
subd 4) Flood proofing, if required, must also be verified.
5.
Approval of this permit to alter the 100 year flood plain does not
guarantee that the new building will never flood. The permit merely
allows alteration and movement of materials within the 100 year
flood plain.
6.
Any movement of utilities are at the property owner's expense.
Cc: Rob Collett, DNR Hydrologist, 20596 Highway 7, Hutchinson MN 55350
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•
RESOLUTION NO. 11897
• RESOLUTION APPROVING A CONDITIONAL USE PERMIT FOR ALTERING
THE 100 YEAR FLOOD PLAIN OF THE CROW RIVER AS
REQUESTED BY MINNESOTA MINING AND MANUFACTURING (3M)
AT 905 ADAMS STREET SE
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
FINDINGS
1. 3M, owner, has applied for a conditional use permit to alter the 100 year flood plain of the Crow River to
construct a new entrance to the facility using 5" Avenue SE. The construction would involve creation of a
large storm water treatment pond, entrance road, and security building.
LEGAL DESCRIPTION:
Tract A, Registered Land Survey No. 24, Hutchinson, Minnesota
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met.
• CONCLUSION
The City Council hereby approves the conditional use permit with the following conditions:
1. Major silt control and other approved protected waters silt prevention methods
must be used throughout the construction process. Removal may only be
conducted when the site and its vegetation have been restored.
2. A protected waters permit must be acquired prior to construction.
3. The applicants must provide landscaping as provided in the plans dated 4- 10 -01, to
meet the screening requirements set forth in Section 10.01.
4. After building construction has been completed, the applicants must supply an as-
built certification of the building's lowest level. (Section 8.18.5, subd 4) Flood
proving, if required, must also be verified.
5. Approval of this permit to alter the 100 year flood plain does not guarantee that the
new building will never flood. The permit merely allows alteration and
movement of materials within the 100 year flood plain.
6. Any movement of utilities are at the property owner's expense.
Adopted by the City Council this 26' day of March, 2002.
• ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
LJ
0
Hutchins City Center
r
111 Hassan Street SE
Hutchh�n, MN 55350.2522
320.557- 5151/Fa 320-234.4240
MEMORANDUM
DATE: March 19, 2002
TO: Hutchinson City Council
FROM: Hutchinson Planning Commission
SUBJECT: CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY LARSON
BUILDERS, APPLICANT, TO CONSTRUCT AN ADDITION ON A DETACHED GARAGE
LOCATED AT 45 -5 AVE. NW. (THE PROPOSED BUILDING WOULD BE LARGER THAN
1000 SQ. FT)
Pursuant to Section 7.14 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its
findings of fact and recommendation with respect to the aforementioned request for a conditional use permit.
HISTORY
On March 4, 2002, Larson Builders of Hutchinson submitted an application for a conditional use permit to construct
a work area and three season porch addition onto an existing detached garage creating a building larger that 1,000 square
feet located at 45 -5i Ave. NW.
FINDINGS OF FACT
1. The required application was submitted and fee was submitted.
2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on
March 7, 2002.
3. The proposed addition and existing garage will total 1632 sq. ft.
4. The property slopes southeasterly and drainage pattern must not be interrupted or provide more drainage onto
other property.
RECOMMENDATION
The Planning Commission voted to recommend approval of the conditional use permit with the following conditions:
1. Removal or relocation of services would be at owner's expense;
2. A home occupation is not allowed in the accessory building;
3. Tree replacement or removal will be at owner's expense;
4. The garage must not exceed 16' in height.
Respectfully submitted,
co" P...rt k,41
William Arndt, Chairman
Hutchinson Planning Commission
• cc: Delores Saar, 45 -5 Ave. NW
Larson Builders, Scott Schochenmaier, 640 Adams St. SE
Primed on recycled paper -
q L D,
CITY OF HUTCHINSON PLANNING STAFF REPORT
• To: Hutchinson Planning Commission
Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Christie Rock,
Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny
Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz,
Ken Merrill, Jim Popp, Steve Madson, Dick Nagy, Julie Wischnack,
AICP, and Bonnie Baumetz
__ Date:__ March 4, 2002 —Meeting Date:_ March 19, 2002
Applicant: Larson Builders, Applicant
Delores Saar, Owner
CONDITIONAL USE PERMIT
Brief Description
The applicant is requesting a conditional use permit for the construction of a 24' x 24' workroom
and 12' x 24' three season porch attached to an existing 32' x 24' (768 sq. ft.) detached garage
• for a total of 1632 square feet to be located on property at 45 — 5"' Ave. NW. The Section 7.14 of
the Zoning Ordinance states a conditional use permit is required for detached garages over 1000
sq. ft. of floor area.
GENERAL INFORMATION
Existing Zoning: R -2 Medium Density Residential District
Property Location: 45 — 5`" Ave. NW
Lot Size: Approximately .87 Acre
Existing Land Use:
Residential
Adjacent Land Use
And Zoning:
Residential
Comprehensive
Land Use Plan:
Medium density residential
Zoning History:
Residential
Applicable
Regulations:
Section 7.14 Accessory Buildings
Section 6.07 Conditional Uses
SPECIAL INFORMATION
Transportation:
The access to the site is from 5'" Ave. NW
I Lc)31.
�J
Conditional Use Permit
Delores Saar
Planning Commission— March 19, 2002
Page 2
Parking: N/A
Other Issues: The property slopes southeasterly and drainage pattern must not be
interrupted or provide more drainage onto other property.
Analysis and
Recommendation: Staff believes that the proposed application is appropriate for this size
lot. The setbacks will be maintained. Staff recommends approval with
the following:
1. Removal or relocation of services would be at owner's expense;
2. A home occupation is not allowed in the accessory building;
3. Tree replacement or removal will be at owner's expense;
4. The garage must not exceed 16' in height.
0
•
Cc: Delores Saar, 45 -5 Ave. NW
Larson Builders of Hutchinson, Scott Schochenmaier, 640 Adams St. SE
CERTIFICATE OF SURVEY FOR RICHARD LARSON BUILDERS OF HUTCHINSON, INC.
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Lot 14, AUDITOR'S PLAT OF THE REARRANGEMENT OF
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except the we 6.00 feet of sold Lot 14 as tneasared
LOT 13 at a right angle to the westerly line of said Lot 14.
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• • •
• RESOLUTION NO. 11898
RESOLUTION APPROVING THE CONDITIONAL USE PERMIT AS REQUESTED BY
LARSON BUILDERS, APPLICANT AND DELORES SAAR, PROPERTY OWNER
AT PROPERTY LOCATED AT 45-5 AVE. NW
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN:
hl
Larson Builders, applicant, and Delores Saar, property owner, made application to the City Council for a
Conditional Use Permit under Section 7.14 to construct a work area/three season porch addition onto an
existing detached garage creating a building larger than 1,000 square feet, with the following legal
description:
LEGAL DESCRIPTION: Lot 14, Auditor's Plat of the rearrangement of Block 6, in the North Half
of the City of Hutchinson, according to the recorded plat thereof, except
the westerly 6.00 feet of said Lot 14 as measured at a right angle to the
westerly line of said Lot 14.
2. The City Council has considered the recommendation of the Planning Commission and the effect of the
proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and
anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of
the use on the Comprehensive Plan.
3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the
Zoning Ordinance and the Comprehensive Plan if certain conditions are met.
CONCLUSION
The City Council hereby approves the conditional use permit with the following conditions:
1. Removal or relocation of services would be at owner's expense;
2. A home occupation is not allowed in the accessory building;
3. Tree replacement or removal will be at owner's expense;
4. The garage must not exceed 16' in height.
is
Adopted by the City Council this 26th day of March, 2002
ATTEST:
Gary D. Plotz
City Administrator
Marlin D. Torgerson
Mayor
y Lc-�)�
VA Van Sickle, Allen & Associates, Inc.
August 28, 2001 1
Ms. Angie Halbach
City of Hutchinson
418 7' Street SE #203
Minneapolis, MN 55414
RE: Professional Services Proposal
Firemen Training Tower
Hutchinson, Minnesota
VAA Comm. No. 201188
Dear Ms. Halbach:
RECENED
MAR 0 7 2002
VAA, I NC.
We propose to render professional structural engineering services in connection with the above
referenced project. Our engineering services are based our meeting and conceptual architectural
drawings of the Firemen Training Tower dated August 7, 2001. The concrete training tower consists
of 4 cast -in -place floors with a cast -in -place concrete roof with a footprint of 7,000 SF. The
40 ) foundation will be constructed of cast in place concrete and a deep foundation system.
The structure has an estimated construction cost on the order of $160,000. A local contractor
developed this construction cost. We would be happy to supply his name and number for your future
use. His estimate is based on the following criteria:
• 20'x20' four -story building
• (6) 10" full height cast -in -place walls.
• (5) 6" cast -in -place floor slabs
• 60' of grade beam for the foundation
• 6 drilled piers
• Full height steel pan stairs
Our structural engineering services will consist of the following:
STRUCTURAL ENGINEERING
Schematic Design / Design Development Phase
1. Coordination and a meeting with members of the design team for this phase of the work.
2. Framing layout showing bay sizes, member sizes and framing depths.
F I
Civil & Strodural Engineers to the Commercial & Industrial Markets
F :%2001 Progc \0118 oc m\082solaelprh caa. � MN 55441 Phone 1
2955 xenium lane North, Sidle 10, PI • (763) 559 9100 •Fax (763 559 6023
www.vansiskleallen.som '1 Lci\
•� Ms Angie Halbach Page 2 August 28, 2001
Contract Document Phase
1. Coordination and up to two (2) meetings with the design team.
2. Final structural design. Our drawings would include some incidental architectural items such
as stairs, which would be laid out by you and shown on our drawings.
3. Preparation of necessary structural details and framing plans.
4. Preparation of applicable technical structural specification sections, the general conditions
(front end) would be prepared by you.
S. Certification of structural contract documents.
Bidding/Construction Phase
1. Preparation of necessary structural addendum items.
2. Review structural test reports and shop drawings pertinent to the structural systems.
3. One (1) site visit during the design phase to observe existing conditions
Compensation for our services for the base building will be on a hourly not to exceed basis of
$9,600.00 plus reimbursable expenses. This proposal is for 'traditional' consulting structural
engineering services only. This proposal assumes that the City of Hutchinson will assume the
• traditional architect role for tasks such as: developing a bid form, write and assemble the front end of
the specifications, coordinate permitting, soliciting bids, and coordinating with contractor(s). We
would be please to assist or assume that role if requested by you for an additional fee.
The phase breakdown of our fee is as follows:
Schematic Design / Design Development Phase $2,400.00
Contract Document Phase $4,800.00
Bidding/Construction Phase $ 2 . 400 • 00
We intend to proceed on an hourly basis plus reimbursable expenses for design work requested
beyond our original scope of work outlined in this proposal. Our standard hourly rate schedule is
attached, see Exhibit A dated January 1, 2001.
Site observation visits are to verify that the work is proceeding in general conformance to the intent
of the contract documents and are not meant to fulfill the requirements for Special Inspections as set
forth in UBC Chapter 17.
If changes in the scope of work require an adjustment of the fees, additional services will be
negotiated and an amendment to the signed agreement will be issued for your approval. If we are
verbally authorized to proceed with additional service work without a signed contract amendment,
the work will be performed in accordance with the VAA additional services proposal or, if an
• l additional services proposal has not been submitted, on an hourly basis in accordance with the
attached rate schedule.
F.VM1 Rojem\ollggoomne =NOSM1halbwhmadoc
Ms Angie Halbach Page 3 August 28, 2001
Reimbursable expenses are the actual expenses multiplied by a 1.10 overhead factor. These expenses
are those incurred directly or indirectly in connection with the Project for transportation; toll
telephone and fax calls; postage/express mail and delivery services; reproduction costs of
correspondence, reports, drawings, specifications, and any other Project related information or data.
Our invoices will be submitted monthly for services and reimbursable expenses with payment due
within 30 days after date of our invoice. If changes in the scope of work require an adjustment of the
fee, additional services will be negotiated and an amendment to the signed agreement will be issued
for your approval. We understand that payment for professional services is not contingent upon
project financing, land closing, payment from others, governing ordinance approvals and/or other
contingency not incorporated into this agreement.
Risk Allocation
In recognition of the relative risks, rewards and benefits of the project to both the City of Hutchinson
(Client) and Van Sickle, Allen & Associates, Inc. (Design Professional), the risks have been
allocated so that the Client agrees that, to the fullest extent permitted by law, the Design
Professional's total liability to the Client, for any and all injuries, claims, losses, expenses, damages
or claim expenses arising out of this agreement, from any cause or causes, shall not exceed the total
amount of $300,000 less amounts reduced by paid claims. Such causes include, but are not limited
• to, the Design Professional's negligence, errors, omissions, strict liability, breach of contract, or
breach of warranty.
If this agreement is acceptable to you, please sign the enclosed copy in the space provided below and
return it to us. Work will not commence until receipt of the signed agreement.
Acc qp / )�e , d this t� day of
/C/ , qR4l , 4991.
Sincerely,
VAN SICKLE, ALLEN & ASSOCIATES, INC.
Mark D. Mielke, E.I.T.
Project Engineer
ScwSgeland, P.E.
Principal
Title
• 1 Copy: Accounting
Bernie Jansen
F12001 PmjecmWll88Tocam mm\O 280lhalbach.caa.dac
4 W�
0
VA Van Sickle, Allen & Associates, Inc.
.uu: rr•�
Standard Billing Rate Schedule
(Effective Date: January 1, 2001)
Administrative -
Principal * $85.00 - $115.0O/hour
Marketing Coordinator/Marketing Director $40.00 - $75.001hour
Clerical/Accounting $40.00 - $65.00/hour
Project Engineers
Senior Project Engineer $85.00 - $115.00/hour
Project Engineer $65.00 - $85.00/hour
Assistant Project Engineer $50.00 - $65.00/hour
• )
Project Designers
Senior Project Designer $70.00 - $85.00/hour
Project Designer $55.00 - $7O.O0/hour
Assistant Project Designer $40.00 - $55.00/hour
Project Managers
Senior Project Manager $80.00 - $1OO.001hour
Project Manager $55.00 - $8O.00/hour
Assistant Project Manager $45.00 - $55.00/hour
Technicians
Senior Technician $50.00 - $65.00/hour
Technician $40.00 - $5O.00/hour
Junior Technician $30.00 - $4O.00/hour
* Expert witness $2OO.00/hour
Legal Proceedings
(Advice & Testimony)
• * Forensic Investigation $15O.00/hour
H:W nwt lvl[ as\bdng n1.s.doc
Civil & Structural Engineers to the Commercial & Industrial Markets
2955 Xenium Lane North, Suite 10, Plymouth, MN 55441 • Phone (763) 559 -9100 • Pax (763) 559 -6023 \
www.vansickleallen.com q W )
REGEOVED
�J
•
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V IA Van Sickle, Allen & Associates, Inc.
February 19, 2002
Mr. Steve Madson, Chief of Police
City of Hutchinson
111 Hassan Street SE
Hutchinson, MN 55350
RE: Professional Services Proposal
Fire Department Training Tower
Hutchinson, Minnesota
VAA Proposal No. 2002 -PR -1730
Dear Steve:
MAR 0 7 2002
VAA, INC.
201 (86
We propose to render professional project management services in connection with the above
referenced project. The proposed project is the construction of a 400 square foot footprint, three -
story, cast -in -place concrete fire department training tower.
Based on our meeting with Ms. Angie Halbach on February 15, 2002 our proposal includes the
following services:
PROTECT MANAGEMENT & CONTRACT ADMINISTRATION
Contract Document Phase
1. Meet and coordinate with City regarding project contract requirements.
2. Coordination with City, structural engineer, surveyor and geotechnical engineer as required.
3. Assist with the preparation of approval and permit applications as required.
4. Prepare Division 0 and Division 1 specification sections including Bid Form, Standard
General Conditions and Standard Form of Agreement.
Bid Phase
1. Issue drawings and specifications to interested contractors.
2. Conduct pre -bid meeting.
3. Respond to questions during bidding.
4. Receive, tabulate and evaluate bids and make recommendations regarding award of contract.
5. Issue Notice of Award on behalf of the City.
6. Prepare and issue Construction Agreement (Contract) to all parties for signatures.
Civil & Structural Engineers to the Commercial & Industrial Markels
2955 Xenlum Lane North, Suite 10, Plymouth, MN 55441 • Phone (763) 554-9100 • Fax (763) 559 -M
www.vansiddeallon.com ll Ld)
0 Mr. Steve Madson, Chief of Police Page 2 February 19, 2002
Construction Phase
1. Issue Notice to Proceed on behalf of City.
2. Conduct pre - construction meeting.
3. Attend construction meetings acting as Owner's representative.
4. Review pay requests and make recommendations regarding payment.
5. Prepare and issue change orders as required.
6. Conduct punch list site observation visits and close -out project.
Compensation for our project management services will be on an hourly basis plus reimbursable
expenses. Our standard hourly rate schedule is attached, see Exhibit A, dated January 1, 2002. We
estimate our fee to be in the range of $10,000 to $12,000. This estimate includes attendance at
construction meetings every two weeks over an assumed construction duration of 8 to 12 weeks.
We propose to assist you as much or as little as you prefer and/or as your budget allows. We would
appreciate the opportunity to review the above assumed scope of services on a task by task basis to
ensure that we are meeting your expectations.
Site visits are to verify that the work is proceeding in general conformance to the intent of the
contract documents and are not meant to fulfill the requirements for Special Inspections as set forth
• in UBC Chapter 17.
If changes in the scope of work require an adjustment of the fees, additional services will be
negotiated and an amendment to the signed agreement will be issued for your approval. If we are
verbally authorized to proceed with additional service work without a signed contract amendment,
the work will be performed in accordance with the VAA additional services proposal.
Our invoices will be submitted monthly for services and reimbursable expenses with payment due
within 30 days after the date of our invoice. We understand that payment for professional services is
not contingent upon Project financing, land closing, payment from others, governing ordinance
approvals and/or other contingency not incorporated into this Agreement.
Reimbursable expenses are defined as the actual expenses times a factor of 1.10. Reimbursable
expenses are those incurred directly or indirectly in connection with the Project for transportation
and subsistence incidental thereto; toll telephone and fax calls; postage/express mail and delivery
services; reproduction costs of correspondence, reports, drawings, specifications, and any other
Project related information or data.
Our Architectural consultant for this project will be Malmin Architects.
This proposal is based on timely receipt of all pertinent existing data, full information as to your
requirements including any special or extraordinary considerations for the Project or special services
needed. We understand that the City of Hutchinson will be responsible for verifying the need for and
• obtaining a hazardous materials survey.
M:104r1730\021
VA W
•
Mr. Steve Madson, Chief of Police Page 3 February 19, 2002
We understand that Civil, Mechanical, Electrical and Fire Protection design is by others and will be
certified by the appropriate design professional.
It is necessary that you advise us in writing at an early date if you have budgetary limitations for the
overall Project Cost or Construction Cost. We will endeavor to work within those limitations.
We expect to start our services promptly after receipt of your acceptance of this proposal. If there are
protracted delays for reasons beyond our control, we expect to renegotiate with you the basis for our
compensation in order to take into consideration changes in price indices and pay scales applicable to
the period when services are in fact being rendered.
Risk Allocation
In recognition of the relative risks, rewards and benefits of the project to both the City of Hutchinson
(Client) and Van Sickle, Allen & Associates, Inc. (Design Professional), the risks have been
allocated so that the Client agrees that, to the fullest extent permitted by law, the Design
Professional's total liability to the Client, for any and all injuries, claims, losses, expenses, damages
or claim expenses arising out of this agreement, from any cause or causes, shall not exceed the total
amount of $75,000. Such causes include, but are not limited to, the Design Professional's
negligence, errors, omissions, strict liability, breach of contract, or breach of warranty.
If this proposal, with any identified attachment(s), meets with your approval, please sign and return
one copy to serve as our letter of agreement.
Thank you for the opportunity to submit this proposal.
. U
Sincerely,
VAN SICKLE, ALLEN & ASSOCIATES, INC.
Pini, P.E.
Scott A. Sfangeland, P.E.
Principal
Copy: Marketing
Bernie Jansen
Angie Halbach (via e-mail)
Attachment: Exhibit A
MAMX 1730O21902mads proAm
I •
VAq W
0
VA Van Sickle, Allen & Associates, Inc.
Standard Billing Rate Schedule
(Effective Date: January 1, 2002)
•
•
Administrative
Principal *
Marketing Coordinator/Marketing Director
Clerical/Accounting
$85.00 - $12O.00/hour
$40.00 - $75.00/hour
$40.00 - $65.00/hour
Project Engineers
Senior Project Engineer
Project Engineer
Assistant Project Engineer
$85.00 - $12O.00/hour
$65.00 - $85.00/hour
$50.00 - $65.00/hour
Project Designers
Senior Project Designer
Project Designer
Assistant Project Designer
$70.00 - $85.00/hour
$55.00 - $7O.00/hour
$40.00 - $55.00/hour
Project Managers
Senior Project Manager
Project Manager
Assistant Project Manager
$80.00 - $1O5.00/hour
$55.00 - $8O.00/hour
$45.00 - $55.00/hour
Technicians
Senior Technician
Technician
Junior Technician
$50.00 - $7O.00/hour
$40.00 - $5O.001hour
$30.00 - $4O.00/hour
* Expert Witness
Legal Proceedings
(Advice & Testimony)
* Forensic Investigation
$200.00 - $25O.00/hour
$150.00 - $2OO.00/hour
HACon [ Mautm\billing m aAm
2955 Xenium Lane North, Suite 10, Plymouth, MN 55441
(763) 559 -9100 Fax (763) 559023
Planners & Engineers for the Grain, Feed & Flour Industries
Consulting Engineers to the Commercial & Industrial Markets \
S
SHORT TERM
• City of Hutchinson
FEE: $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Building by.
Fire
Application shall be submitted at Police
least _ days prior to the Gambling occasion
I,
C J - c , AM So.� AND I, a V - k, t _ 00 V�
Name or Authorized Officer of Name of DBManagerd Gambling
Organization
Hereby submit in, d up l icate
accordance with a
provisions l
the
the game of g ambling in
Hutchinson Ordinance NO 655 and Minnesota Statutes Chapter 349
for the license year ending
Sipatures :
Authorized Officer of Organization Designated a b ingganization
The following is to be completed by the duly authorized officer
� of the organization:
1. True Name: NtLSin C V-'C"y —
(last) (first) I (middle)
2. Residence Address: /y\A, -*q A,tSw
(street) (city) (state) (zip)
3. Date of Birth: 4. Place of Birth
(mo /day /year) (city /state)
5. Have you ever been convicted of any crime other than a traffic
offense? Yea No If Yes, explain
FM
•
The following is to be completed by the designated gambling manager
of organization:
1. True Name:
(last)
2. Residence Address:
3. Date of Birth:
C
(firs
VLA SV/
(street)
� ( /> -3/ 4.
(mo /day /year)
(middle)
�{vh6u4t ti MN 5�51
(city) (state) (zip)
Place of Birth: l4A'W`A Aj�
(city /state)
Y
5. Have you ever been convicted of any crime other than a
traffic offense? Yes No If yes, explain
6. How long have you been a member of the organization?
7. Attach a copy of the official resolution or official action
designating you gambling manager.
C. Game Information:
1. Place where gambling devices will be used '/V c<t
2. Date or dates gambling devices will be used /✓4, fl - �VO - �
(date and /or day(s)
3. Hours of day gambling devices will be used: of week)
From A.M. To A.M.
P.M. P.M.
4. Maximum number of players �-.W(
5. Will prizes be paid in money or merchandise? o��
6. Will refreshments be served during t ime the gambling
devices will be used? Yes No If so, will a charge
be made for such refreshments? Yes NO �.
Organization Information:
�•
1.
Address where regular meetings are held 1—UOF L ��g6
I �8 Ywp ) tS.
2.
Day and time of meetings
3.
Is the applicant organization organized under the
laws of the
State of Minnesota ?. Yes No
4.
— �C_
How long has the organization been in existence?
19
4a.
How many members in the organization? / ) <bwt
5.
What is.the purpose of the organization? � �+m!:21
C
6.
Officers of the Organization:
Name Address 1
l NvTC�
Title
N C�S +� k VM +�w.�II.0
Pr(Sia�t
,
_C
�tV,' , Ki
i2d
7.
Give names of officers or any other persons paid
for services
to the organization:
Name Address
Title
CC)
Organization Information: (Continued)
8. In whose custody will organization records be kept?
Name rC-"j Address ✓
9. I£ the organization carries sufficient insurance to compensate
the players in the event any injury is sustained by players
while gambling devices are used, or while on the licensed
premises, please state the
Name of Insurer /V FAA and Policy No.
10. Have you (Manager & Officer) read, and do you thoroughly
understand the provisions of all laws, ordinances, and
regulations governing the operation and use of gambling devices?
, �e5
11. Attach a list of all active members of the organization.
E. The following information is provided concerning a fidelity
bond given by the gambling manager in favor of the organization.
1. Name of bonding company
2. Address of bonding company
3 . Amount and duration of bond
4. Application is hereby made for waiver of the bonding
requirements. Yes No
I declare that the information I have provided on this application
is truthful, and I authorize the City of Hutchinson to investigate
the information submitted. Also, I have received from the City of
Hutchinson a copy of the City Ordinance No. 655 relating to gambling,
and I will familiarize mys with the o nts thereof.
Signatur of - autho ze officer o organiazation
Date: =ll -o a.—
S cr bed and �sworn to 1ef me a notary public on this If day of
yr Sig�naturo of Notafy Public
Commission expires on
Subscribed and sworn to before me a notary public on this day of
19
Signature of Notary Public
Commission expires on
� L)
0
•
Page 1 of 2 3/01
Minnesota Lawful Gambling « ' only
LG220 - Application for Exempt Permit Fee - $25 Fee Paid
Organization Information Ch No
Previous lawful gambling exemption number
Organization name
I Q t
L, � �c C vt�C C \Aj v1 �M��nhSM
ow
Stre City p Gods County
`"tW�L�1NSW MA 75�JV M[LF °d
A
I S'� /h11Wuw
Name of chief executive officer (CEO) Daytime phone number of CEO
Fist name Last name
Daytime phone number of
Name of rem
Fist name Last name treasurer.
C C,
�V ' D n
Type of Nonprofit Organization
Check the box that best describes your organization:
❑ Fratemal ❑ Religious
❑ veteran Pother nonprofit organization
Check the box that indicates the type of proof your organization attached to this application:
❑ IRS letter indicating income tax exempt status
S Certificate of Good Standing from the Minnesota Secretary of State's Office
❑ A charter showing you are an affiliate of a parent nonprofit organization
❑ Proof previously submitted and on file with the Gambling Control Board
Gamblin Premises Information
Name of premises where gambling activity will be conducted (for raffles, list the site where the drawing wit take place)
(4rA C o�A Faun JowS
Address (do rat use PO box)
city
Mu� r��5� J � o �
e
g3v
Cou nty
MC; e
�o C ep �sj
PrIK
and your organization's name and address
ffAN duals and agencies for which or
legal order aulhor¢es a new use or sharing
be able 10 process your application.
Date(s) of activity (tor raffles, indicate the date of the drawing)
`tytv) 00
'
Check the box or boxes that in to the type of gambling activity your organization will be conducting:
❑ - Bingo ®Raft (cash pies may not exceed $12,000) ❑ - Padrlevvheels E] •PuETabs E] - 1 ipboards
7 t be obtained from a licensed distributor.
*Equipment for these acWities mus
This form will be made available in
Your name and and your organization's
the following: Board m
Board whose work assignment requires
aftemative format (i.e. large print, Braille)
name and address will be public information
received by the Board. All the other
that they have access to Die information;
upon request The information requested
on this form (and any attachments) will be
when
information that you provide will be private
the Minnesota Department of Pubic Safety;
the Minnesota Attorney General; the
used by the Gambling Control Board
data about you until the Board issues your
When the Board issues your
Minnesota Commissioners of
( Board) to dela<mtrne your qualifications to
be inorvad n lawful gambling activities i
permit
pemnit, all of the information that you have
Administration, Finance, and Reverius; the
Mmrmsota Legislative Auditor, natiorreland
Minnesota. You have One right to refuse to
of
provided to the Board i i the process c.
applymng Tor YourP twit become pubic'
nlemafional reBun�YeBermcaea:
suppty the information requested; however,
if you refuse to supply this idornatim, the
If the Board does not issue you a permit'
anyone pursuant to court order, other
individuals and agencies that are
Board may riot determine t be able to detee your
al the information you have provided n the
autinoraed by slate or federal
qualifiratonsard ,asa consequence, may
process of applying for a permit remains
with the exception of your name
la ave access to the information;
law
refuse to issue you a permit. If you supply
the information requested, the Board will
PrIK
and your organization's name and address
ffAN duals and agencies for which or
legal order aulhor¢es a new use or sharing
be able 10 process your application.
which will remain public.
Private data about you are available only to
of information after this Notice was given;
•
and anyone with your consent
(-A Le)
•
0
LG220 - Application for Exempt Permit
Organaation Name_ t � VI
� 4 f Y—j Q vlk-e,
Local Unit of Government
If the gambling premises Is within city limits, the
city must sign this application.
On behalf of the city, I acknowledge this application.
Check the action that
the city Is taking on this application.
❑ The city approves the application with no
waiting period.
❑ The city approves the application with a 30 day
waiting period, and allows the Board to issue a
permit after 30 days (60 days for a first class
CRY).
❑ The city denies the application.
Print name of city
(Signature of city personnel mcei v application)
Two
Nate / /
"JtWO
Page 2 of 2
3191
H the gambling premises Is located In a township, both
the county and township must sign this application.
On behalf of the county, I acknowledge this application.
Check the action that
the county Is taking on this application.
The county approves the application with no
waiting period.
The county approves the application with a 30
waiting period, and allows the Board to issue a
permit after 30 days.
❑ The county denies the application.
Print name of county
(Signature of county personnel receiving application)
Title
TOWNSHIP: On behalf of the township, I acknowledge that
he organization is applying for exempted gang activity
within he township irrYS. [A township has no statutory
authority to approve or deny an application (Minn. Stat. sec.
349213, subd. 2).]
Print name of fownship
(Signature of lownship official admowledghg apps)
Chief Executive Officers Signature
The information provided in this application is complete and accurate to the best of my knowledge.
Chief executive officer's
Mail Application and Attachments
At least 45 days prior to your scheduled activity date send:
• the completed application,
• a copy of your proof of nonprofit status, and
• a $25 application fee (make check payable to 'State of Minnesota'.
Application fees are not prorated, refundable, or transferable.
Send to: Gambling Control Board
1711 West County Road B, Suite 300 South
Roseville, MN 55113
If your application has not
been acknowledged by the
local unit of government or
has been denied, do not
send the application to the
Gambfrtg Control Board.
CA tee
MEMORANDUM
POLICE / EMERGENCY MANAGEMENT SERVICES
TO: Chief Madson�
FROM: Sgt. Dobratz tip
DATE: 03 -11 -02
0
0
0
Memorandum
To: Steve Madson, Police Chief
From: Melissa Starke, Administrative Secretary
-0ate�- 03107/02 -- - - - -- - — --
Re: Transient Merchant License Application and Investigation
Please review the enclosed transient merchant application for Richard Seipel dba
The Country Stop and return the original documents to me when your investigation
is complete. The Resolution for this license plans to be on the March 26, 2002, City
Council Agenda.
1
q (f)
SENT BY: CITY OF HUTCHINSON; 320 234 4240;
• APPLICA710H
FOR
PEDDLERS, SOLICITORS, AND TRANSIENT
2^ x 2" Picture
required
FES -26-02 10:12AN; PAGE 2111
CITT OF NOFCN "41
OTY CENTER
11I NAZAN STRIET 3L
FRITCMIMm Mal 55350 ZW
rAx: 320 -234 -4240
MERCHANTS
NAME and DRIVER'S LICENSE INFOOF
NAME: iC nB ' &j- y SE�AEL lT � u rl:liy ,S70A`
PERMANENT ADDRESS: PD /_ &)( /2 E L OnD/ n WAJ SPA73
PERMANENT TELEPHONE: o) may' 7?'47
TEMPORARY LOCAL ADDRESS:
TEMPORARY TELEPHONE ACCESS:
(STATE), (i)1
HEIGH? WEIGHT W EYE COLO
DRIVER'S LICENSE NUMBER
FEES S LENGTH OF PERMIT REQUE5
How many days? 717 MDnths ?Sena l6' Or ear 100 L _
LICENSE FEES ARE AS FOLLOWS:
Application Fee of S25 applied towards the following Permit fee(s)
S olicitors, Per day ......... ............................... S 25.00
Solicitors, per year ... .. .....I ......................... $200.00
Transient Merchants, per day .............................. t 24 nn
Transient Merchants, per year 5225.00
Peddlers. per day ........... ............................... $200.00
P eddlers, per year .......... ...............................
BACKGROUND STATEMENT
HAVE YOU BEEN CONVICTED OF ANY CRIME, MISDEMEANOR, OR VIOLATION OF ANY
MUNICIPAL ORDINANCE, OTHER THAN TRAFFIC VIOLATIONS? YES NO �X_ IF YES, STATE NATURE OF OFFENSE AND PUNISHMENT OR PENALTY ASSESSED THEREFORE:
•
LA (0
SENT BY: CITY OF HUTCHINSON; 320 234 4240; FEB-26-02 10:12AM;
DESCRIBE MATURE OF BUSINESS AND DESCRIBE ITEM OFFERED
PAGE 3111
DESCRISFMETHOD OF DELIVERY:
DESCRIBE YOUR SOURCE OF SUPPLY - NAME A ADDRESS OF SUPPLIER:
:l?e lou� c-
2oy / g Y
• leer,/ L d /IDd � /iii/ S L�27 �
PROVIDE TWO (2) MCLEOD COUNTY PROPERTY OWNERS
PANE 3 ADDRESS: l y nnlo? �Q' ���✓�
J 91/67 s. 11�y is
PHONE NUMBER: Kcl✓ �3 2a � SY7' 7���
FOR CHARACTER REFERENCES:
NAME S ADDRESS:
PHONE NUMBER:
STATE LAST CITY YOU CARRIED ON SAME ACTIVITY:
CITT /STATE NAME: &11 O GII1�a �'�RaiT �Q�cs
DATE OF ACTIVITY: FROM: - �Urr, L�0, 2 T0:
•
-E-
y C�)
SEK7 BY: CITY OF HUTCHINSON; 320 234 4240; FEB-26-02 10:12AM; PAGE 4111
• I hereby certify I have caapletely filled out the entire above applica
tion and that the application is true, correct, and accurate."
I fully understand that any person who violates any provision of the
Peddlers, Solicitors, and Transient Merchant Ordinance No. 673 is guilty of
a misdemeanor and upon conviction thereof shall be punished by a fine not ex-
ceeding SS00 or by imprisonment for a period not exceeding 90 days or both, plus,
in either case, the costs of prosecution.
S gn�ar>• f App ant
- of to
No application will be forwarded to the City Council unless received one
week prior to the regular Council meeting completely filled out with required
picture.
OFFICE USE
POLICE CHIEF RECOWENDATION:
•
E
-3-
q (�-)
SENT BY: CITY OF HUTCHINSON;
320 234 4240; FES -26 02 10:13A11; PAGE 5111
RELEASE OF INFOP- KkTION
As an applicant for a Peddlers IS lie itors /Transient Merchants LiQenfe from
the Citv of Hutchinson, t`.innesota, I am required to furnish infor —motion which that
a :a ❑c: nav use in deter=i.ning ry =oral, physical, Tnen.z' and f :nancSal ow L'fica-
[ions• In this connection, I hereby expressly authorize release of any and all in-
.'o r_at;on which you may have concerning me, including information o' a confidential
or privi!cged nature.
I hereby release the agency with Which I am seeking application for license,
and any organization, company or person furnishing inforr -ation to that agency as
ecpressly autborired above, from any liability for danage which mAv result from
furniehi_ng the information requested.
•
Applicant's Full
Printed Name:
Applicant's Address:
Applicant's Birth Date:
Applicant's Place of Birth;
(Surber) (Scrr
A)s l fivnl; IVAI 6
_--_. (City) (County) (State b Z -,
/ ( � Month) 1 (Dav) (`.'ear)
ir Trol (State)
Applicant's Social Security N O.:
Applicant's Driver's License No.:
Oat::
•
q«)
January 16, 2002
To Whom It May Concern:
I currently am a member on the Hutchinson Planning Board. I was appointed in
March of 1999, and my term will be expiring in March, 2002.
I would like to express my interest to continue as a commissioner to serve this
community for another term.
• I wish to thank the Planning Commission and the City of Hutchinson for allowing
me the opportunity to serve the city as a commission member.
Sincerely,
Dean Kirchoff
1328 Heritage Avenue
Hutchinson MN 55350
C�
qL�
Event Center Bid Sheet
Model
Per Total
2
Sony SONSLVN77
$
9
4
Comprehensive 10 ft BNC to BNC Cable
$
2
Comprehensive 50 ft BNC to BNC Cable
$
2
Comprehensive 100 ft BNC to BNC Cable
$
�g
�s
8
Comprehensive RCA to BNC Adapter
$
a
$ g
1
Panasonic 13 inch TV/Monitor
$
3
3M 9550 Hi- intensity Overhead Projector
$
2
Panasonic 27" TVNCR Combo
$
$
59 (e`
Y
2
Shure U124D /Beta87C
38
4
Shure WL 184
$
$
10
/ao
2
Four Space Case for Wireless Mic SKB
2
One Space Panel, Mid Atlantic
$
-7 s�
5q
2
Two Space Drawer, Mid Atlantic
$
g9
48
Panasonic AA Batteries
$
/ ay `
6
Shure Beta 57 Microphones
$
3
Shure SCM268 Mic Mixer
Proco Direct Box AV -1
$
7a-
2
Stereo Mini to 1 /4" Cable
$
S
9
2
12 inch Gooseneck for Podium G -12
$
4
Mic table stand w/ Shock Mount S39A
$
S8
4
Atlas Straight Mic Stand
$
3( y
10
Comprehensive 10 ft Mic Cable
p9
8
Comprehensive 25 ft Mic Cable
$
a
1`9
2
Comprehensive 100 ft Mic Cable
$
Illy
3
Dalite Safelock Stand
$
$
1395
1
Kodak Ectagraphic III, Lens, Remote
)q3'1
4
48" Bretford Plastic Cart
$
$
/) /°
2
Dalite Concord Wood Floor Podium Laminate
3q °u
2
Dalite 3 by 4 Whiteboard and Stand
$
2
Dalite 4 by 6 Whiteboard and Stands
$
y79
4
40
Draper Easels
Draper 13 by 16 Pipe and Drape 40 ft of drape/hardware 90% opaque
$
$
U1 u
711
2
Tascam A500 Cassette/CD
$
6
Comprehensive RCA Stereo Cable
$
9S u
0
Draper 8 ft Tripod Screen
$
2
Draper 6 ft Tripod Screen
$
/39
1
L)
(Qty
Model
2
Draper 9 by 12 Front/Rear Truss Screen
•
Draper 9 by 12 Truss Style Dress Kit
4
Comprehensive 10 ft VGA Cable
2
Comprehensive 25 ft VGA Cable
2
Comprehensive 100 ft VGA Cable
1
Extron P2DA6
1
Extron SW2 Switcher
4
Comprehensive BNC Barrel
2
Sanyo PLC -XF12 3500 Lumen LCD
2
Sanyo .8 inch Lens
1
Sanyo PLC -XW20 (1100 Lumens)
10
25 ft AC Cord with name engraved
6
50 ft AC Cord with name engraved
6
100 ft AC Cord with name engraved
6
AC Power Strips
16
Black Gaffer Tape 3 in Roll
3
% in Artist Tape per Roll
1
Kramer Video DA-4- Output
4
Comprehensive Y Cable 2- Male /1- Female
0 Comprehensive RCA to Y. Adapter
10 Maxwell UR90 90 Minute Audio Cassette Tapes
4 Sanford Dry Erase Marker
1 Kodak SP76 35mm Case
2
Boxes of Overhead Transparencies
3
Sanford Overhead Markers
8
Draper Flipcharts DR400
4
Cases of Plain Paper
8
Sanford Paper Markers
2
Comprehensive 50 ft VGA to VGA Cable
2
Comprehensive 50 ft XLR to XLR Cable
4
Draper Cart Drapes
2
Flange Mounts for Gooseneck Podium
2
Shock Mount Beta57 on Podium A55HM
0
Sub Total
6.5% MN Sales Tax
Shipping Estimate
16 Hours Equipment Training On -Site
Final Bid
4
Per
$ 7by"
$/1� >`
$ 3 1
$ yy 9v
$ 177S
$ 7 9
$ 319`
$ 2�
$ �55y
$ 3)- 1
`
$ 2Uri
$ 3)=
$ /4
$
$ 3
$ 19"
$ S
$
$ 4/1-9
$ 3 0-1
$ 1Ij
$ �s
$ /3�=
$
$
$
$ 3�°=
$ (, �s
$ / oS"
$ 3
$ 73
$ a?
$
y DA)
E
To: Mayor and Council
From: Melissa Starke
Date: 03/18/02
Re: On -Sale Liquor Licenses/Club Liquor Licenses
The following establishments have applied for 2002 liquor licenses. The appropriate
paperwork has been submitted and investigations of the premises have been conducted by the
Fire Department. Please approve the following licenses:
On -Sale Intoxicating Liquor License
Gold Coin
Main Street Sports Bar
Flyers4h Tops Bar & Grill
Lamplighter Lounge II
Applebee's Neighborhood Grill & Bar
Best Western Victorian Inn
Club On -Sale Intoxicating Liquor License
VFW Post 906
American Legion Post 96
Elks Lodge 2427
Crow River Country Club
Wine License
Bavarian Haus
•
ytl,)
APPLICATION FORM FOR
TEMPORARY RECYCLABLE MATERIAL COLLECTION
NAME AND ADDRESS OF OWNER
an n r c� �5 jz qd tnl
F (nulse, ea
b75 Bo l fz?n iye - 5w-
u�fal� /Y) , 550
DRIVER'S LICENSE ti
If, on -site operator is different than owner list names:
LOCATION PROPOSED FOR TEMPORARY RECYCLING SITES
l,l >a l- ✓dart 4)2 _rKl'm Lo�t
0
ZONING CLASSIFICATION OF ABOVE SITE:
` WRICH bMr OF THE WEEK AND HOURS DO YOU ANTICIPATE OPERATING?
5'�' DAY OF WEEK
HOURS
SPECIFY
MOREi
OR ATTACH SCHEDULE OF DATES FOR A ONE YEAR PERIOD OR
14-d&AJ �
1
Mat-, 3o 2-400Z
LIST HOUSEHOLD ITEMS YOU PLAN TO SOLICIT OR ACCEPTi
g/u!n , CA !75
L] L'�)
SUMMARY OF REGULATIONS
LIMITING THIS ACTIVITY:
0
•
NO SHREDDING OR STOCKPILING OF MATERIAL ON SITE (ORDINANCE 90 -24)
SEPARATORS AND COMPACTORS ALLOWED ONLY IF WITHIN VEHICLE OR NOT
ACCESSIBLE TO PUBLIC (ORDINANCE 90 -24)
NO COLLECTION WITHIN 200 FT. OF COMMERCIAL BUILDING OR 300 FT. OF
RESIDENCE (ORDINANCE 90 -24)
NO SIGNAGE ALLOWED, EXCEPT ATTACHED TO COLLECTION VEHICLE
(ORDINANCE 90 -24)
NO COLLECTION (OR SIGNAGE) ON CITY BOULEVARDS OR STREETS (CHAPTER
7 MUNICIPAL CODE)
ONLY HOUSEHOLD RECYCLABLES (EXAMPLE NEWSPAPERS, PLASTIC, GLASS,
METAL CANS) (ORDINANCE 90 -24)
WEIGHT SCALES SHALL BE CERTIFIED (STATE REGULATIONS)
I hereby agree to abide by ordinance number 90 -24 and all
other applicable State and city of Hutchinson Municipal Codes and
Regulations. ,
Signature required owner /operator
' Copies of ordinance(s) available upon request.
OFFICE USE
0
Application Approved
City Administrator
Copies Forwarded ( ):
Police Chief ( )
Zoning Official { )
City Attorney ( )
q (�)
Memorandum
To: Honorable Mayor and City Council
Fran: Randy DeVries
Date: 03/12/02
Re: Out of State Travel for Marion Graham
Water/Wastewater Department
1300 Adams St SE
Hutchinson. MN 55350
Phone: 320- 2344233
Fax: 320-234-7485
I am requesting out -of -state Travel for Marion Graham to Manchester, New Hampshire
from April 19 to 22, 2002. The purpose of this travel will be to participate in the
Wastewater Laboratory Exam Workshop for the National Association of Boards of
Certification. We will be reviewing past exams and developing new exams at the
workshop. They will also be reviewing the addition of a new class IV exam which will
focus on laboratory management.
This is an ABC funded workshop, so they will pay for the flight, hotel and meals.
I recommend approvaL
•
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RESOLUTION NO. 11899
RESOLUTION ORDERING IMPROVEMENT
AND PREPARATION OF PLANS AND SPECIFICATIONS
is LETTING NO. 3NEAR 2002
WHEREAS, a resolution of the City Council adopted the 12� day of March, 2002, fixed a date for a
Council Hearing on the improvement of
Proiect No. Description
02 04 Fair Avenue SE from Jefferson Street to Adams Street by construction of storm
sewer, grading, gravel base, concrete curb and gutter, bituminous street base,
bituminous street surfacing and appurtenances; and
02 -05 Oakland Avenue SE from Echo Drive to Jefferson Street by construction of storm
sewer, grading, gravel base, concrete curb and gutter, bituminous street base,
bituminous street surfacing and appurtenances, and
02 -06 Juul Road SW from Dale Street to Lynn Road by construction of sanitary sewer and
services, watermain and services, storm sewer, grading, gravel base, concrete curb
and gutter, concrete sidewalk, bituminous street base, bituminous street surfacing
and appurtenances
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
• 1. Such improvement is hereby ordered as proposed in the resolution adopted the 26 day of March,
2002.
2. John P. Rodeberg is hereby designated as the Engineer for this improvement He shall prepare
plans and specifications for the making of such improvement.
Adopted by the Council this 26" day of March, 2002.
Mayor
City Administrator
n
LJ
�5 (a-)
HUTCHINSONENGINEERING /PUBLIC WORKS DEPARTMENT
Hutchinson City Center / Ill Hassan Street SE / Hutchinson MN 553542522 / 320 - 234 -4209 / FAX 320. 234 -4240
ENGINEERING' REPORT'
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering /Public Works
DATE: March 7, 2002
SUBJECT: Letting No. 3 /Project No. 02 -04, 02 -05 and 02 -06
I have studied the following areas and find that the proposed projects are feasible and recommend they
be constructed.
Project No. 02.04 Fair Avenue SE from Jefferson Street to Adams Street by construction of
storm sewer, grading, gravel base, concrete curb and gutter, bituminous
street base, bituminous street surfacing and appurtenances; and
Project No. 02 -05 Oakland Avenue SE from Echo Drive to Jefferson Street by construction of
storm sewer, grading, gravel base, concrete curb and gutter, bituminous street
base, bituminous street surfacing and appurtenances; and
Project No. 02 -06 Juul Road SW from Dale Street to Lynn Road by construction of sanitary
sewer and services, watermain and services, storm sewer, grading, gravel
base, concrete curb and gutter, concrete sidewalk, bituminous street base,
bituminous street surfacing and appurtenances
0
STI , FUND s r a :
Aressableost'
- -4
$40,000
$533,200
$573,200
Deferred Asessable
k8on
$49,600
$108,800
$233,200
$391,600
WeY1Sew 1✓r x
$300,000
$300,000
A
e ll
TIC*
ES IMAI TOT
349,600
3148,800
31,066,400
$1,264,800
cc: Cal Rice - Engineering Department
file: Letting No 3 /Project No. 02-04, 02 -05, 02-06
-D(C1�
RESOLUTION NO. 11900
RESOLUTION ORDERING IMPROVEMENT
. AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO.41YEAR 2002
WHEREAS, a resolution of the City Council adopted the 12'" day of March, 2002, fixed a date for a
Council Hearing on the improvement of.
Project No. 02 -07
Milwaukee Avenue SW from Dale Street to west of Goebel Street by construction
of sanitary sewer and services, watermain and services, storm sewer, grading,
gravel base, concrete curb and gutter, bituminous street base, bituminous street
surfacing and appurtenances; and
Project No. 02 -08
Goebel Street SW from Milwaukee Avenue to east of Graham Street by
construction of sanitary sewer and services, watermain and services, storm
sewer, grading, gravel base, concrete curb and gutter, bituminous street base,
bituminous street surfacing and appurtenances; and
Project No. 02 -09
Goebel Circle SW south of Roberts Road by construction of storm sewer,
grading, gravel base, concrete curb and gutter, bituminous street base,
bituminous street surfacing and appurtenances; and
Project No. 02 -13
Civic Arena Access Improvements adjacent to South Grade Road by
construction of storm sewer, grading, gravel base, bituminous street base,
bituminous street surfacing and appurtenances, and
Project No. 02 -14
Miscellaneous Street and Sidewalk Maintenance Improvements by
construction of concrete sidewalk, concrete sidewalk and curb jacking, concrete
alley panel replacement and appurtenances, and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is hereby ordered as proposed in the resolution adopted the 26' day of March,
2002.
2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare
plans and specifications for the making of such improvement.
Adopted by the Council this 26 day of March, 2002.
Mayor
City Administrator
is
D b)
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HUTCHINSON ENGINEERING/PUBLIC WORKS DEPARTMENT
Hutchinson City Center / 111 Hassan Street SE / Hutchinson MN 55350 -2522 / 320-234 -4209 / FAX 320 - 234 -4240
ENGINEERING REPORT
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering /Public Works
DATE: March 7, 2002
SUBJECT: Letting No. 4 /Project Nos. 02 -07, 02 -08, 02 -09. 02 -13 and 02 -14
I have studied the following areas and find that the proposed projects are feasible and recommend they be
constructed.
Project No. 02 -07 Milwaukee Avenue SW from Dale Street to west of Goebel Street by construction of
sanitary sewer and services, watermain and services, storm sewer, grading, gravel base,
concrete curb and gutter, bituminous street base, bituminous street surfacing and
appurtenances; and
Project No. 02 -08 Goebel Street SW from Milwaukee Avenue to east of Graham Street by construction of
sanitary sewer and services, watennain and services, storm sewer, grading, gravel base,
concrete curb and gutter, bituminous street base, bituminous street surfacing and
appurtenances; and
•
Project No. 02 -09 Goebel Circle SW south of Roberts Road by construction of storm sewer, grading, gravel
base, concrete curb and gutter, bituminous street base, bituminous street surfacing and
appurtenances; and
Project No. 02 -13 Civic Arena Access Improvements adjacent to South Grade Road by construction of stone
sewer, grading, gravel base, bituminous street base, bituminous street surfacing and
appurtenances, and
Project No. 02 -14 Miscellaneous Street and Sidewalk Maintenance Improvements by construction of
concrete sidewalk, concrete sidewalk and curb jacking, concrete alley panel replacement
and appurtenances, and
0
ile: Letting No. 4/Project Nos, 02 -07, 02-08, 02-09. 02 -13 and 02 -14
RESOLUTION NO. 11901
RESOLUTION ORDERING IMPROVEMENT
• AND PREPARATION OF PLANS AND SPECIFICATIONS
LETTING NO. 61YEAR 2002
WHEREAS, a resolution of the City Council adopted the 12' day of March, 2002, fixed a date for a
Council Hearing on the improvement of.
Project No. 02 -10 Elm Street NE from McLeod Avenue to North High Drive by construction of sanitary
sewer and services, watermain and services, storm sewer, grading, gravel base,
concrete curb and gutter, bituminous trail, bituminous street base, bituminous street
surfacing and appurtenances; and
Project No. 02 -11 Oak Street NE from McLeod Avenue to 9'" Avenue NE by construction of sanitary
sewer and services, watermain and services, storm sewer, grading, gravel base,
concrete curb and gutter, bituminous street base, bituminous street surfacing and
appurtenances, and College Avenue NE from Oak Street to Elm Street by
construction of sanitary sewer and services, restoration and appurtenances; and
Project No. 02 -12 8 Avenue NE from Main Street (Highway 15) to Elm Street by construction of
sanitary sewer and services, watermain and services, storm sewer, grading, gravel
base, concrete curb and gutter, bituminous street base, bituminous street surfacing
and appurtenances; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. Such improvement is hereby ordered as proposed in the resolution adopted the 26 day of March,
2002.
2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare
plans and specifications for the making of such improvement.
Adopted by the Council this 26'" day of March, 2002.
Mayor
City Administrator
•
5 �C-)
HUTCHINSON ENGINEERING /PUBLIC WORKS DEPARTMENT
Hutchinson City Center / 111 Hassan Street SE / Hutchin$on MN 55350 -2522 / 320-234 -4209 / FAX 320 - 234-4240
ENGINEERING REPORT
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Engineering /Public Works
DATE: March 7, 2002
SUBJECT: Letting No. S /Project No. 02 -10, 02 -11 and 02 -12
I have studied the following areas and find that the proposed projects are feasible and recommend they
be constructed.
i
Project No. 02 -10 Elm Street NE from McLeod Avenue to North High Drive by construction of
sanitary sewer and services, watermain and services, storm sewer, grading,
gravel base, concrete curb and gutter, bituminous trail, bituminous street base,
bituminous street surfacing and appurtenances; and
Project No. 02 -11 Oak Street NE from McLeod Avenue to 9' Avenue NE by construction of
sanitary sewer and services, watermain and services, storm sewer, grading,
gravel base, concrete curb and gutter, bituminous street base, bituminous street
surfacing and appurtenances, and College Avenue NE from Oak Street to Elm
Street by construction of sanitary sewer and services, restoration and
appurtenances; and
Project No. 02 -12 9 Avenue NE from Main Street (Highway 15) to Elm Street by construction of
sanitary sewer and services, watermain and services, storm sewer, grading,
gravel base, concrete curb and gutter, bituminous street base, bituminous
street surfacing and appurtenances; and
ESTIMATED CQ$
� _
02 Y1,
02 12
t TG1Tk
otstructloEos
$990,000
$560,000
$120,000
$1,670,000
ErtgloeerJr�046
F
$148,500
$84,000
$18,000
$250,500
prt))1�ttat,
$59,400
$33,600
$19,200
$100,200
Pis` _aIM al]I�nt6ir _
$29,700
$16,800
$9,600
$50,100
ESTIMATED` TOTAL
$1,227,600
$694,400
$148,800
$2,070,800
TEP pllyplNCrt
� _
a a �
`'�h^�a.i'
,Es
As¢kS9a�1F
$600,000
$350,000
$75,000
$1,025,000
Deferred Assesgable.CbsL
du Ra .."E. •.TS Pn ..1V.cT"
CHy Soridet
$277,600
$124,400
$19,000
$421,000
Cyi - Wat6rlSRwel Frfd'dd
$350,000
$220,000
$54,800
$624,800
STIMATED ; y
$1,227,600
$694,400
$148,800
$2,070,800
„T(TJ1t
1
u
cc: Cal Rice - Engineering Department
file: Letting No 51Prolect No, 02 -10, 02 -11, 02 -12
J`CJ
Ordinance No. 02 -308
Publication No. 6693
AN ORDINANCE AMENDING HUTCHINSON CITY ORDINANCE SECTION
10.47 TO INCLUDE PROVISIONS FOR THE LICENSING OF EXCAVATORS
SEC. 10.47. EXCAVATIONS AND MINING
Subd. 1. Purposes. The purposes of this Section are (a) to prevent any
interruption of, or damage to, utilities and (b) to prevent unsightly or hazardous holes in
the earth's surface.
Subd. 2. Definitions. The following terms, as used in this Section, shall
have the meanings stated:
A. "Excavation" means the construction or maintenance of a hole in
the earth's surface more than 18 inches in depth (measured from
the surface adjoining such excavation on any side thereof) or more
than five feet in length or width.
B. "Mining" means excavating for the purpose of removing any rock,
• sand, gravel or any other aggregate or soil or soil products with the
intent to not return them to the excavation so made.
C. `Excavating" means the act of constructing an excavation.
D. "Excavator" means any Mrsons or entity holding themselves out as
an excavator or who engages in the business of removing or
dislodging soil from the earth for hire, whether working as a
contractor or sub - contractor.
Subd. 3. Unlawful Act and Permit Required.
A. It is unlawful for any person to construct or maintain an excavation
on private property or public property, which is not owned or
under the control of the City, without a written permit from the
City.
B. All applications for a permit shall be made on forms famished by
the City and all permits shall be issued on such conditions as will
protect persons and property from damage or injury.
Subd. 4. Application Fee and Permit Conditions.
•
lo)")
• A. No application shall be considered until the applicant has paid a
fee which includes the cost of any investigation deemed necessary
by the City.
B. The City may impose conditions on any permit for the protection
of persons and property and to assure completion of the excavation
including filling and dressing the surface.
C. The City may require a cash or surety bond in such amount as the
City deems reasonable to assure compliance with the conditions of
the permit.
Subd. 5. Excavators Licenses Required.
A. It is unlawful for any excavator to undertake or maintain an
excavation on private or public property without first having
obtained a license to do so from the City.
B. The City may require a cash or surety ond in an amount as the
City deems reasonable to assure compliance with the conditions of
the license.
• Subd. 6. Exceptions. No permit shall be required: (a) of afty eentFaetef
for stripping
sod from the earth's surface.
Subd. 7. Utilities Service Interruption. It shall be unlawful for any person
who with or without a permit or license from the City, to cause a line break or
interruption in service of any gas electric water, sewer, telephone,
telecommunications or other utility service line through excavation. This
subdivision shall not apply to private landowners who cause service disruptions or
line breaks which effect their property only.
•
r l tG)
C
•
Recreation & Community Education
goo Harrington street SW
Hutchinson, Ally 55350.3097
320.557.2975/Fm 320.2344243
MEMORANDUM
TO: Mayor and Council
FROM: Dolf Moon, Director PRCE
DATE: March 22, 2002
RE: Change order 4#
• Attached are the items that make up change order 4#. They have been
reviewed by WOLD and represent fair value for the work performed. I
would recommend approval of change order 4 as it is still within the
budget scope of the project.
•
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22. 2002
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FROM:
DATE:
COMM. NO:
47A NU. 00/3
Dolf Moon, Director PRCE
John McNamara /
March 21, 2002 U
01083
\FOLD AICIIITICTS
AND ENGINEERS
30551 PETER SreeEr
S•i PAUL, MN 55102
651.227.7773
rAX 691.223.5646
25 SOCYN Gxu"- AVENUE
SUITE 500
ELGIN. 1L 6U120
94 7.60 8.2600
VAX s47.608.2654
®Wi WDLDALCOM
M A I L p•OOIDA Q. C OM
SUaJECr: Hutchinson Event Center
L J
The following are recommended contract changes for the Even Center. We have
concluded our review of the pricing submitted and have received revised pricing from the
contractor where applicable. The approved costs represent a fair value for the work
performed. Also attached is the back -up information from the contractor and updated
budget summary for your use. Upon approval by City Council, we will issue Change
Order #4 for the project
r1gi Descrintion ApMved Cost
PR #3, Rem 3 A new grease trap was requested in the kitchen for a $8,344
future wash sunk This work was done on a Time and
Materials basis.
Pit. #7, Item 1
To protect the new wall covering, pricing was
$2,035
requested to install wood corner guards at 38 outside
corner loeatms
Misc. Cost #16
Additional rough -in for electrical and communi cation
$914
locations in the large meeting room was requested.
Misc. Cost #17
The friishes were requested to be upgraded at the
$1,776
north milt (firture enhance).
Misc. Cost #18
As requested, a storage closet was added between the
$ 1,100
doors entering the main meeting rooms.
Misr. Cost #19
Existing gypsum board walls needed to be extended
$3,236
up to the new uxrlings based on the new layout This
was a concealed/ uolmown oonditiom
Misc. Cost #20
A new transformer was needed based on discussions
$4,959
with the local utility. This cost is to feed the building
from the new transformer.
Total this Change Order 522,364
Including the above recommended changes and costs cLi rerdly being reriawed, the
consRuction contingency remaining is $113,456
if you have any questions, please call_
Enclosure
oc: Ken Merrill, City of Hutchinson Michael Cox
Jeff Baggenstoss, Shingobee Builders
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Hutchinson Area Health Care
Hutchinson Community Hospital
Bunts Manor Nursing Home • Dassel Medical Center
1095 Highway 15 South Hutchinson, MN 55350 (320) 234 -5000
March 20, 2002
The Honorable Mayor Marlin Torgerson and
Members of the City Council
Hutchinson City Center
11 I Hassan Street SE
Hutchinson, MN 55350
Dear Mayor Torgerson and City Council Members:
The Board of Directors of Hutchinson Area Health Care (HAHC), as part of their regular meeting on
March 19, 2002, discussed the current spending authority of the Board and have recommended a change.
The following is an excerpt from the minutes of the meeting.
" Spending Authori ty . The Board of Directors of HAHC discussed the delegated spending
authority from the City Council and is requesting the amount be increased to $50,000. The size
of the business of HAHC has increased significantly over the last several years and the spending
limits have not been reviewed or adjusted to reflect this growth. The current authority as set forth
in Ordinance No 98 -235/ Section 2.58 of the Hutchinson City Code contains the following
language. "The Board may contract and purchase all necessary equipment, apparatus and
supplies; provided, however, that any single capital item of purchase of $25,000 or more shall
first be approved by the Council."
• Following discussion, Fortun made a motion, seconded by Houle, to request authority from
the City Council to increase the Governing Board's spending authority from $25,000 to
$50,000. All were in favor. Motion carried."
Thank you, in advance, for consideration of this request. Duane Hoversten will be able to address
questions you may have regarding this item at your meeting on Tuesday.
Sincerely,
TCHINSON AREA HEALTH CARE
Philip G. Graves
President
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