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cp04-09-2002 cAGENDA • REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 9, 2002 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Rev. Howard Anderson, Hunter's Ridge Community Church 3. MINUTES (a) REGULAR MEETING OF MARCH 26, 2002 Action - Motion to approve as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING DEPARMENT MONTHLY REPORT FOR MARCH 2002 2. FIRE DEPARTMENT MONTHLY REPORT FOR MARCH 2002 3. UTILITIES COMMISSION FINANCIAL REPORT FOR FEBRUARY 2002 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 02 -310 — AN ORDINANCE AMENDING SECTION 2.58, SUBDIVISION 2, "HOSPITAL AND NURSING HOME BOARD ", EXTENDING THE • SPENDING AUTHORITY OF THE HOSPITAL BOARD TO $50,000.00 (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR APRIL 23, 2002) (c) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR WILLIAM MARSCHALL, DBA HUMMINGBIRD HABITAT, TO SELL NURSERY STOCK AND GARDEN CENTER MERCHANDISE IN THE HUTCHINSON MALL PARKING LOT FROM APRIL - JULY, 2002 (d) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR BRAD EMANS, RANDY REDMAN AND GARY FORCIER TO ROCKLAND COUNTY, NEW YORK TO VISIT, OBSERVE AND TRAIN IN A FIRE TRAINING SITE FROM MAY 9 —12,2002 (e) REQUEST BY HUTCHINSON GARDEN CLUB FOR PERMISSION TO USE A PORTION OF THE MUNICIPAL PARKING LOT AT HASSAN STREET SE AND 1 AVE SE ON SATURDAY, MAY 11, 2002, FROM 8:00 A.M. TO 12:00 NOON FOR A PLANT SALE (I) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO.5 FOR HUTCHINSON EVENT CENTER (g) RE- APPOINTMENT OF ROSE JERGENS AND BRIAN WENDLANDT TO TREE BOARD TO 2005 (h) CONSIDERATION FOR APPROVAL OF LETTING NO. 4, PROJECT NO. 02 -07 • (MILWAUKEE AVE SE) , 02 -08 (GOEBEL ST SW), 02 -09 (GOEBEL C1R SW), 02- CITY COUNCIL AGENDA — APRIL 9, 2002 13 (CIVIC ARENA ACCESS), 02 -14 (NIISC STREET & SIDEWALK MAINTENANCE) (i) CONSIDERATION FOR APPROVAL OF FEE REVISION FOR RESIDENTIAL BASEMENT FINISHES Action — Motion to reject — Motion to approve (f) CONSIDERATION OF ORDINANCE NO. 02 -309 AMENDING HUTCHINSON CITY ORDINANCE SECTION 5.41 PERTAINING TO LIQUOR SALES AT SPORTS, • CONVENTION OR CULTURAL FACILITIES (WAIVE FIRST READING AND SET Action — Motion to approve consent agenda 5. PUBLIC HEARING 6:00 P.M. (a) LETTING NO. 5, PROJECT NO. 02 -10 (E, STREET NE), 02 -11 (OAK STREET NE & COLLEGE AVENUE NE) AND 02 -12 (9 AVENUE NE) 6. COMMUNICATIONS, REQUESTS AND PETITIONS 7. UNFINISHED BUSINESS (a) CONSIDERATION OF ORDINANCE NO. 02 -308 — AN ORDINANCE AMENDING HUTCHINSON CITY ORDINANCE SECTION 10.47 TO INCLUDE PROVISIONS FOR THE LICENSING OF EXCAVATORS (SET SECOND READING AND ADOPTIONFOR APRIL 9, 2002) Action — Motion to defer item to April 23, 2002. 8. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF LETTING NO. 1, PROJECT NO. 02 -01 (NE • AREA TRUNK SANITARY SEWER — PHASE I�RTAN PARK TO NE CORNER OF IMPRESSIONS INC.) & PROJECT NO. 02 -02 (2 AVENUE SE & NE AREA TRUNK STORM SEWER) Action — Motion to reject — Motion to approve (b) CONSIDERATION FOR APPROVAL OF LETTING NO. 2, PROJECT NO. 02 -03 — STREET LIGHT IMPROVEMENTS THROUGHOUT CITY Action — Motion to reject — Motion to approve (c) CONSIDERATION FOR APPROVAL OF LETTING NO. 10, PROJECT NO. 02 -19 — CRACK SEALING STREET MAINTENANCE THROUGHOUT CITY Action — Motion to reject — Motion to approve (d) JEFFERSON STREET REPORT AND PROJECT STATUS No action needed. (e) CONSIDERATION FOR APPROVAL OF ADVERTISING FOR BIDS FOR SOIL BLENDING LINE AT COMPOST FACILITY Action — Motion to reject — Motion to approve (f) CONSIDERATION OF ORDINANCE NO. 02 -309 AMENDING HUTCHINSON CITY ORDINANCE SECTION 5.41 PERTAINING TO LIQUOR SALES AT SPORTS, • CONVENTION OR CULTURAL FACILITIES (WAIVE FIRST READING AND SET CITY COUNCIL AGENDA — APRIL 9, 2002 SECOND READING AND ADOPTION FOR APRIL 23, 1001) (g) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 02- 311 — AN ORDINANCE CHANGING THE BOUNDARIES OF ELECTION PRECINCTS (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR APRIL 23, 2002) 9. MISCELLANEOUS (a) COMMUNICATIONS 1. LETTING NO. 3, PROJECT NO. 02 -06 (JUUL ROAD NE) 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Action — Motion to approve and authorize payment of Verified Claims A from appropriate funds (b) VERIFIED CLAIMS B Action — Motion to approve and authorize payment of Verified Claims A from appropriate funds 11. ADJOURN is • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL MARCH 26, 2002 1] 1. CALL TO ORDER — 5:30 P.M. V ice President Mlinar called the meeting to order. Council Members present were Jim Haugen, Kay Peterson and Duane Hoversten. Member absent was Mayor Marlin Torgerson. Also present were Gary Plotz, City Administrator and John Rodeberg, Director of Engineering/Public Works. 2. INVOCATION — Rev. Brian Brosz, of United Congregational Church, delivered the invocation. fC1�uTl1`►l1Y Y X1.9 (a) REGULAR MEETING OF MARCH 12, 2002 (b) BID OPENING FROM MARCH 18, 2002 Minutes were approved as presented. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES FROM FEBRUARY 7, 2002 2. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM FEBRUARY 19, 2002 • 3. PIONEERLAND LIBRARY SYSTEM MEETING MINUTES FROM JANUARY 17, 2002 4. PLANNING COMMISSION MINUTES FROM FEBRUARY 19, 2002 5. CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT FOR FEBRUARY 2002 6. CITY OF HUTCHINSON FINANCIAL REPORT FOR FEBRUARY 2002 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 01-304 —AN ORDINANCE AMENDING CHAPTER 11 ADDING LANGUAGE FOR A NEW ZONING DISTRICT NAMED "GATEWAY ZONING DISTRICT" (SECOND READING AND ADOPTION) 2. ORDINANCE NO. 02 -307 —AN ORDINANCE AMENDING SECTION 4.01 OF THE HUTCHINSON CITY CODE REGARDING BUILDING CODE (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR MARCH 26, 2002) 3. ORDINANCE NO. 02 -309 —AN ORDINANCE AMENDING HUTCHINSON CITY ORDINANCE SECTION 5.41 PERTAINING TO LIQUOR SALES AT SPORTS, CONVENTION OR CULTURAL FACILITIES (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR MARCH 26, 2002) 4. RESOLUTION NO. 11902 —RESOLUTION FOR PURCHASE OF BROJGDE ODOR CONTROL • (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A CONDITIONAL USE PERMIT TO APPROVE A 3 ca) CITY COUNCIL MINUTES — MARCH 26, 2002 PROPOSED SITE CONTRACT AND SECURITY BUILDING CONSTRUCTION AS REQUESTED BY 3M COMPANY, 905 ADAMS STREET SE WITH STAFF • RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11897) 2. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY LARSON BUILDERS, APPLICANT, TO CONSTRUg AN ADDITION ON A DETACHED GARAGE LOCATED AT 45 — 5 AVENUE NW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11898) (d) CONSIDERATION FOR APPROVAL OF ENTERING INTO PROFESSIONAL AGREEMENT WITH VAN SICKLE, ALLEN & ASSOCIATES TO PROVIDE ENGINEERING SERVICES AND CONTRACT MANAGEMENT FOR FIRE DEPARTMENT TRAINING TOWER (e) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR LITTLE CROW ARCHERY CLUB ON MARCH 9, 2003 (f) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR RICHARD SEIPEL, DBA THE COUNTRY STOP, TO SELL PRODUCE FROM JUNE 15 — AUGUST 31, 2002 (g) RE- APPOINTMENT OF DEAN KIRCHOFF TO PLANNING COMMISSION THROUGH 2007 (h) CONSIDERATION FOR APPROVAL TO PURCHASE TECHNICAL EQUIPMENT FROM INNOVATIVE PRESENTATIONS FOR HUTCHINSON EVENT CENTER • (i) CONSIDERATION FOR APPROVAL OF ON -SALE INTOXICATING LIQUOR AND CLUB LICENSES FOR 2002 (j) CONSIDERATION FOR APPROVAL OF TEMPORARY RECYLCING PERMIT FOR CAN MAN 2 (k) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR MARION GRAHAM TO ATTEND THE WASTEWATER LABORATORY EXAM WORKSHOP IN MANCHESTER, NEW HAMPSHIRE FROM APRIL 19 — 22, 2002 Item 4(b) I was pulled for further discussion. Motion by Peterson, second by Haugen, to approve consent agenda with the exception of Item 4(b) 1. Motion carried unanimously. Kay Peterson stated that she was not comfortable with the language included in Ordinance No. 02 -307 — the language being too restrictive. Duane Hoversten noted that due to the fact that a conditional use permit will need to be obtained to go ahead with any new construction or re- construction, he felt that this ordinance would need to be used as a tool. Mr. Hoversten also noted that the first few applicants will be "testing" the ordinance and that is the only way the City will know if it is working or if it needs to be yet improved. Jim Haugen was in agreement with Mr. Hoversten's comments. Motion by Haugen, second by Hoversten to approve Ordinance No. 02 -307. A roll call vote was taken: Haugen — aye, Peterson — nay, Hoversten — aye, Mlinar — aye. The vote passed 3to1. • 5. PUBLIC HEARING — 6:30 P.M. 2 (C-) CITY COUNCIL MINUTES — MARCH 26, 2002 (a) LETTING NO. 3, PROJECT NO. 02 -04, 02 -05, 02 -06 — A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS • (RESOLUTION NO. 11899) John Rodeberg, Director of Engineering/Public Works, presented before the Council. Mr. Rodeberg explained that neighborhood meetings have been held with each area. Mr. Rodeberg noted that a pavement management program is conducted for each proposed improvement area. A ranking system is applied to assess what sort of improvement should be made. Mr. Rodeberg noted that generally $2.5 — 3 million is typically spent on improvement projects each year. Mr. Rodeberg further noted that after estimates have been obtained from project contractors, notification is sent to each homeowner citing the exact amount that will be assessed to them. A second hearing will be held before the bids are awarded to the project contractors. Letting No. 3 includes Oakland Ave and Juul Road. The Oakland Avenue projects incorporates a mill and overlay reconstruction. Mr. Rodeberg noted that there had been requests to include a walking path, however there simply is not ample room. Half of the costs of mill and overlay projects are covered by the City with the second half being assessed to the homeowners. Mr. Rodeberg also noted that the estimates provided to the homeowners are on the high side. The Juul Road project is a complete reconstruction project mainly due to many sewer failures. Mr. Rodeber& noted that a petition had been circulated requesting that the cost of the project be reduced if it wouldn't be denied. The City will be paying for over half of the cost of this project. Mr. Rodeberg also noted that staff has been working with Mark Schnobrich, City Forester, to ensure the least amount of damage will be done to city trees. There are blocks on the south side that only have a sidewalk on a portion of the block. It is is proposed to take out those sidewalks completely, to reduce the risk of liability. Ed Marsh, 596 Juul Road, presented before the Council. Mr. Marsh explained that this road has been reconstructed a few times since 1951. Mr. Marsh is on the comer of Merrill Street and Juul Road. Mr. Marsh feels that everything is in compliance and it does not need any further reconstruction. Mr. Rodeberg noted that the last time work was done was in 1973. Steve Cook, 728 Juul Road, presented before the Council. Mr. Cook expressed that there is a lack of good information being presented to the homeowners as to why this project needs to be done. Mr. Cook feels that there should be some type of visual aid to show the underground road from in the past to now to compare the amount of deterioration. Mr. Cook also feels that not enough information was provided to show why there were septic failures and what the cause was. Mr. Cook noted that there is a wide age range of residents on Juul Road and that the younger families may be more prone to be in approval of this project as opposed to the more senior homeowners. Mr. Cook would like to see more options available to the senior citizens for a deferred assessment program. Mr. Cook feels that overall there was no good information provided to the residents to compare work that needs to be done. John Rodeberg responded by noting that it is difficult to define the amount of information to provide, due to the vast amount that is available and each homeowner may have a different preference as to how much they would like to know. However, separate meetings could be held to provide more specific information. Jack Sandberg, 571 Juul Road, presented before the Council. Mr. Sandberg feels that the street portion and the sidewalk portion seem to be in fine form. Mr. Sandberg questioned whether or not the amount of the street reconstruction could be reduced. Mr. Sandberg questioned Mr. Rodeberg on funding available for street improvements from the State. Mr. Rodeberg noted that there is state money available, however it is unavailable for use on reducing assessments. 3(o-) CITY COUNCIL MINUTES — MARCH 26, 2002 Mark Schnobrich, City Forester, presented before the Council. Mr. Schnobrich noted that there has been some decline in the health of the trees on Juul Road due to disease and root • problems, as well as aging deterioration. Mr. Schnobrich noted that healthy trees would not e removed, however the "sick" and "aged" trees would be those considered. Mr. Schnobrich noted that approximately eight trees would be removed due to aging. Another five or six would be removed due to being very near a water shutoff. Cindy Sandberg, 571 Juul Road, presented on behalf of her neighbors across the street that were not able to be present. Ms. Sandberg raised concerns regarding the inconvenience of the construction work during the project. Ms. Sandberg also raised concerns regarding Juul Road being a truck route. Ms. Sandberg requested that the project be postponed one year. Mr. Rodeberg noted that school buses do not have to follow truck routes. Mr. Rodeberg noted that the project would last approximately five -six months and he agreed with her that it is a "mess" during that time to go in and out of driveways. Vern Erble, 729 Juul Road, presented before the Council. Mr. Erble expressed that he felt the cost of this project could be reduced considerably by assessing each area individually. John Rodeberg noted that "patching" work has been done on other projects throughout the city, however it is not the most desirable method. Mr. Rodeberg agreed that Juul Road is "on the border" for complete reconstruction, but the decision was mainly due to the many sewer failures. Marcia Yetzer, 546 Juul Road, presented before the Council. Ms. Yetzer questioned whether or not parking would be restricted on one side of the street if the plan is for it to be narrowed. John Rodeberg stated that there are not plans to ban parking on one side of the street but possibly incorporate alternate methods to slow the traffic down. • Merrill Johnson, Juul Road, expressed that he doesn't feel that there is a need to reconstruct the street and that the homeowners will not reap any benefits from this project. Mr. Johnson asked for alternatives to be considered to upgrade the street. John Rodeberg noted that separate cutting could be considered and only those sidewalks will be replaced that needed to be removed. Mike Meyer, 717 Juul Road, explained that he had concerns regarding the narrowing of the street. John Rodeberg recommended continuing the hearing on April 23, then hold another neighborhood meeting and consider conducting sewer work only with no reconstruction to the road surface. John Mlinar noted that, according to a petition, three homeowners were in approval of the project and approximately 22 homeowners were opposed to the project. Motion by Hoversten, second by Peterson, to defer this hearing until April 23, 2002. Motion carried unanimously. (b) LETTING NO. 4, PROJECT NO. 02 -07, 02 -08, 02 -09, 02 -13, 02 -14 — A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS (RESOLUTION NO. 11900) John Rodeberg explained that this project is on Milwaukee Avenue, Goebel Street and Goebel Circle. The project is being requested for deferment to a future year. The Civic • Arena project and miscellaneous street and sidewalk maintenance improvements will be transferred to another Letting No. 3 Zo.) CITY COUNCIL MINUTES — MARCH 26, 2002 Gene Chrast, 76 North High Drive, presented before the Council. Mr. Chrast made note that there is no representation from the Council that lives in this neighborhood. Mr. Chrast raised concerns that no proper or timely notification was given to the area residents. Mr. Chrast also requested that utility lines be buried before work is complete. Mr. Chrast has concerns with the maintenance of the bituminous trail that is proposed. He also raised issues of privacy and liability. Mr. Chrast presented a petition to the Council signed by an overwhelming majority of the residents along Ehn Street that do not want to go ahead with this project. Robert Schwanke, 874 Elm Street, raised concerns regarding the removal of trees if the street needs to be widened. Approximately 45 trees would need to be removed. Mr. Schwanke also raised concerns regarding the trail runnin immediately in front of the homeowners' property and invading privacy. Mr. Schwanke also raised several traffic safety issues. Mr. Schwanke's main concern is property value decreasing. John Rodeberg did note that during the second neighborhood meeting the City Forester and Park Director will be available to answer further questions regarding the trail and trees. • Gene Chrast requested that no second meeting be held due to the fact that a petition has already been signed opposing the trail. 5 3(o) Grey Curry, 955 Milwaukee Avenue, presented before the Council. Mr. Curry requested that earlier notifications be sent out, as opposed to only months before the project. . Tom Kern, 990 Goebel Circle, questioned why these projects are being proposed to be dropped from the improvement list. John Rodeberg explained that some projects need to be dropped each year. Mr. Rodeberg also stated that no residents had informed him that they had a great interest in going forward with this project. Mr. Rodeberg also stated that the amount of maintenance that has been applied in the past will not be applied in the future due to the deterioration of the street. Motion by Peterson, second by Hoversten, to close the public hearing. Motion by Peterson, second by Haugen, to remove No. 02 -07, 02 -08, and 02 -09 from the 2002 Improvement List. Motion carried unanimously. (c) LETTING NO. 5, PROJECT NO. 02 -1 Q 02 -11, 02 -12 — A RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS (RESOLUTION NO. 11901) Motion by Peterson, second by Hoversten, to open the public hearing. Motion carried unanimously. John Rodeberg explained that this project includes Elm Street, Oak Street and 9"' Avenue NE. Mr. Rodeberg explained the process used before the actual bids are awarded to begin construction work, as well as the payment process of the assessments. Elm Street is being proposed for full reconstruction work. Mr. Rodeberg explained the main concern in this area amongst residents is the off - street trail. Mr. Rodeberg noted that most • comments received were that the road did need to be reconstructed, however there were also several safety issues on the street. Therefore, staff is a trail. Mr. Rodeberg is proposing recommending that more neighborhood meetings beheld regarding the trail before proposed any further action is taken. Mr. Rodeberg requested that this item be deferred to April 9, 2002. Mr. Rodeberg also noted that it is being proposed to add angle parking along Northwoods Park, as well as other safety improvements near the park. Gene Chrast, 76 North High Drive, presented before the Council. Mr. Chrast made note that there is no representation from the Council that lives in this neighborhood. Mr. Chrast raised concerns that no proper or timely notification was given to the area residents. Mr. Chrast also requested that utility lines be buried before work is complete. Mr. Chrast has concerns with the maintenance of the bituminous trail that is proposed. He also raised issues of privacy and liability. Mr. Chrast presented a petition to the Council signed by an overwhelming majority of the residents along Ehn Street that do not want to go ahead with this project. Robert Schwanke, 874 Elm Street, raised concerns regarding the removal of trees if the street needs to be widened. Approximately 45 trees would need to be removed. Mr. Schwanke also raised concerns regarding the trail runnin immediately in front of the homeowners' property and invading privacy. Mr. Schwanke also raised several traffic safety issues. Mr. Schwanke's main concern is property value decreasing. John Rodeberg did note that during the second neighborhood meeting the City Forester and Park Director will be available to answer further questions regarding the trail and trees. • Gene Chrast requested that no second meeting be held due to the fact that a petition has already been signed opposing the trail. 5 3(o) CITY COUNCIL MINUTES — MARCH 26, 2002 John Rodeberg noted that he wanted all the residents to have full and accurate information regarding the proposal. • Jerry Specht, 724 Elm Street, publicly opposed the bike path/trail. Paul Otte, 410 Elm Street, opposed the bike path/trail proposal. Mr. Otte noted that the distance from his garage to the curb is 30 feet. If the street would be widened, the trail would only be 18 feet from his house. Mr. Otte is more in favor of sidewalks as opposed to a trail. He does not feel that safety issues will be necessarily taken care of with this proposal. Mr. Otte expressed that he does feel the path would decrease his property value. John Rodeberg stated that he is all in favor of dropping the trail proposal if the residents are not in favor of it, however, safety issues need to be addressed. Mr. Rodeberp also noted that two five -foot sidewalks would narrow the street even more than what is stated in the proposal. Kay Peterson noted that the petition is requesting that the entire project be dropped. Grace Chrast noted that she drafted the petition and the intent of the petition was only to be opposing the trail, not the entire project. Marc Sebora, City Attorney, noted that the petition will be read as all signators are opposed to the entire project, and the process would need to be started over again, with the proposal only including street improvements (excluding the trail). An acceptable alternative would be to defer this item until a future meeting and then have a second petition presented to approve the project, excluding the trail project. Paul Otte noted that the majority of the residents on Elm Street agree that the surface of the road does need to be repaired, however do not narrow the road, reduce parking, create a trail, etc. Kay Peterson noted that something needs to be submitted to counteract the signed petition. Jerry Specht proposed a show of hands of Elm Street residents opposing the trail. The Oak Street gmject is proposed as a complete reconstruction project. The area between Oakwood and 9 will be removed from the project. Carol Lang questioned whether or not this includes College Avenue. John Rodeberg noted that it is sewer line only on College Avenue and no street assessments will be applied. Ms. Lang questioned why the assessments on Elm Street are so high. Mr. Rodeberg noted that bituminous costs are high due to high oil costs. The 9th Avenue Project encompasses curb, gutter and street improvements as well as the trunk storm sewer, however the trunk storm sewer is paid by the city. Only street between curb and gutter or the sidewalk is going to be considered. Brian Jager, Oak Street, voiced that he feels Oak Avenue is in fine condition. He feels that scrapping the project and only improving sewer lines is far- fetched. Lee Salmi, 4 — 9 Avenue NE, presented before the Council. Mr. Salmi noted that the main problem with the storm sewer is that Maplewood Academy uses the 9 Avenue ower takeoff. Mr. Salmi feels that if the Academy was not allowed to use the power takeoh there would be no problems. Mr. Sahni noted that no resurfacing has been done in 32 years. Mr. Salmi voiced an objection to reconstructing the curbs if only to put in new storm systems. • John Rodeberg noted that typically maintenance overlays are not done due to lack of funds and the city prefers to incorporate projects into a one -time project. 6 3 (a) CITY COUNCIL MINUTES — MARCH 26, 2002 Motion by Peterson, second by Haugen, to continue the hearing to April 9, 2002. Motion • carried unanimously. Motion by Peterson, second by Hoversten to approve Project 02 -13 and 02 -14. Motion carried unanimously. John Mlinar thanked all of the residents for being present at the public hearing. Mr. Mlinar also thanked city staff for all the work done on these proposed projects. John Rodeberg reminded the public that the purpose of all the meetings is to meet the residents' needs and not to impose any of these projects on any homeowners. 6. COMMUNICATIONS, REOUESTS AND PETITIONS (a) UPDATE ON HUTCHINSON EVENT CENTER Dolf Moon, Director of Parks, Recreation & Community Education, introduced the committee members that worked on various aspects of the Event Center project. Mr. Moon also noted that members of the Senior Advisory Board were available to present a check to the City of Hutchinson in the amount of $70,000.00 as a contribution to the Event Center. Mr. Pollmann, Senior Advisory Board, presented the check to the City Council. Mr. Moon further explained the various marketing activities that have taken place to promote the Event Center. Matt McMillian and Tom Wirt, Event Center Committee members, presented on the Event Center web site. Items located on the web site include room sizes and rates, a rental application, miscellaneous forms, a map of the facility and of the city of Hutchinson, • vendors, events, programs, etc. Keith Enstad, Convention & Visitors Bureau, stated that in his opinion this will be an "easy sell" to potential customers. Mr. Enstad explained that already several meetings and conventions have already booked at the Event Center. Dolf Moon explained that a large asset of the Event Center is the fact that the seniors will be there every day and holding daily activities. Mr. Moon expressed that the Event Center will be able to house multiple events from weddings to reunions to large meetings. Duane Hoversten thanked the Event Center Committee and the seniors that put all the hard work into this project. (b) UPDATE ON HDR WATER TREATMENT STUDY John Rodeberg, Director of Engineer/Public Works, explained that an early study had been conducted by Earth Tech on the Water Treatment Plant. HDR is a consulting firm that was brought in to review the information provided by Earth Tech. A representative from HDR presented before the Council. The representative stated that some sort of change will need to be made to the Water Treatment Plant due to tightening regulations. The main drivers of changes needing to be made to the Water Plant include corrosion control, ammonia removal and iron/manganese removal. The representative explained that the Hutchinson Water Treatment Plant is facing unique changes due to the fact that all of these factors need to be taken care of at the same time. • Dr. Steve Ryber, HDR, presented before the Council. Mr. Rybar conducted a forensic assessment on copper corrosion at the Water Treatment Plant. Mr. Ryber noted that copper IN 3 (0-) CITY COUNCIL MINUTES — MARCH 26, 2002 leaching is occurring from household tubing, and the US Environmental Protection Agency claims that this is a very important issue. The copper release rates in Hutchinson are higher • than the EPA allows. Dr. Ryber detailed the studies conducted to show the actual amount of copper within the water system. Roger Nowak, HDR, presented before the Council. Mr. Nowak presented the options available to take care of the copper leaching. The options presented were 1) corrosion control only, 2) biofiltration — modify existing facility, 3) biofiltration — new facility and 4) reverse osmosis. Mr. Nowak stated that the first two options would not improve the existing plant, due to the fact that the facility is approaching 20 years old. EarthTech had presumed the same options for treatment. Mr. Nowak stated that reverse osmosis would be the most expensive option, with a new facility costing half of the amount of reverse osmosis. The first two options would get the plant up to code, however the age of the facility would still be at issue. John Rodeberg stated that the next step is to do further testing and to also consider taste of the water and aesthetics of the plant. A final report will be issued to the City by HDR within the next week or so. 7. UNFINISHED BUSINESS (a) CONSIDERATION OF ORDINANCE NO. 02 -308 — AN ORDINANCE AMENDING HUTCHINSON CITY ORDINANCE SECTION 10.47 TO INCLUDE PROVISIONS FOR THE LICENSING OF EXCAVATORS (SET SECOND READING AND ADOPTION FOR APRIL 9, 2002) John Rodeberg requested that this item be deferred for two weeks. An additional ordinance is being drafted regarding right -of -ways and will tie into this proposed ordinance. • Motion by Hoversten, second by Peterson to defer this item until April 9, 2002. Motion carried unanimously. 8. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO.4 FOR HUTCHINSON EVENT CENTER Motion by Peterson, second by Haugen, to approve Change Order No. 4 for Hutchinson Event Center. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF CHANGING AMOUNT OF SPENDING AUTHORITY FOR HUTCHINSON AREA HEALTH CARE BOARD OF DIRECTORS Duane Hoversten noted that the amount being requested is $50,000 that the HAHC Board may approve without seeking City Council approval. Mr. Hoversten noted that with the cost of health care items today as opposed to 30 years ago, this is much in line as to what is needed Motion by Haugen, second by Peterson, to approve the spending amount be increased to $50,000 for the Hutchinson Area Health Care Board. Motion carved unanim ously. 9. MISCELLANEOUS (a) COMMUNICATIONS Marc Sebora — Mr. Sebora noted that re- districting had taken place and that the County • Commissioners are required to have 20% representation of each area. A proposal will be made to the City Council to realign the precinct boundaries so that an even amount of percentages is spread between the County Commissioners. The reason to realign the precinct 3�0 � CITY COUNCIL MINUTES — MARCH 26, 2002 boundaries is due to the fact that townships may not be divided or split. Gary Plotz noted that Precinct 2 has had the largest amount of growth within the City. Mr. Plotz noted that • if there are minor changes in district boundaries, there is no need for a county election. To be in compliance with the redistricting guidelines, approximately 174 people would need to be added to Precinct 3. By doing this, the Co representation of each area would be more evenly distributed. Mr. Plotz further noted that the City has the authority to change the boundary lines. Mr. Plotz stated that he would provide the media with maps and boundary guidelines, as well as hold a public hearing the end of April. Mr. Plotz stated that advertisements and a public hearing must be held by the end of April. Motion by Peterson, second by Haugen to approve advertising for and setting a public hearing for 6:00 p.m. on April 23, 2002. Motion carried unanimously. John NMnar — John Mlinar noted that two free batteries are available for smoke detectors, sponsored by 3M. The batteries can be picked up from the fire station. Kay Peterson — Kay Peterson request that Connie Lambert and Newt Potter be re- appointed to the Hutchinson Public Library Board. Motion by Haugen, second by Hoversten to re- appoint Connie Lambert and Newt Potter to the Hutchinson Public Library Board. There is also an opening on the Pioneerland Library System Board. Duane Hoversten — Duane Hoversten noted that the HRA Board was given a $600,000 grant for the Franklin -Grove Improvement Project. Gary Plotz — Gary Plotz summarized the discussion held this morning at the Team Leadership Meeting. The items discussed were as follows: acquiring additional parkland, HDR Water Treatment Study, Industrial Park expansion, marketing of liquor beverages at • the Event Center, and liquor store expansion. John Rodeberg — John Rodeberg requested that an advertisement for bids for the fire training tower be approved. Motion by Haugen, second by Peterson to approve advertisement for bids for the Public Safety Training Tower. Motion carried unanimously. 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Motion by Peterson, second by Hoverten, to approve and authorize payment of Verified Claims A from appropriate funds. Motion carried unanimously. 11. ADJOURN With no farther business to discuss, the meeting adjourned at 8:55 p.m. 1] 9 3 (o.) I Building Permit Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 320-587- 5151 /Eax 320 -234 -4240 Count of Census Items 3 -1 -02 to 3 -31 -02 010 RRR r 3 $0.00 015 RRS ,020 025 RWR iEXC 1. ....._... 2 $0.00 _.. $000 055 SIGN ___._... 1 060 DECK 1 065 SHED 1'', $0.00 101 SINGLE - FAMILY DETATCHED 6', $882,000.00 1102 SINGLE - FAMILY ATTACHED 2 $200,000.00 1320 INDUSTRIAL 1 $343,000 00 327 iSTORES & CUSTOMER SERVICES 1 $35,000,00 328 _ OTHER NONRESIDENTIAL 1 $28,000 00 329 (STRUCTURES OTHER THAN BUILDINGS 1, $236,000.00: 434 PRESIDENTIAL HOME ADDITIONS 7 $69,00000 437 NO NRESIDENTIAL & NON HOUSEKEEPING ADDITIONS 2 $43,000.00 $1,836,000.00 j Total Plumbing Permits -- 18 Total Inspections - 174 �dmr,d �, :� Popes - 0 Memo TO: Mayor & City Council From: Brad Emans, Fire Chief Date: 04 /01/02 Re: Monthly Council Update The Hutchinson Fire Department responded to 36 general alarms in March. This is the breakdown of those calls: City: Residential 3 • Commercial/Industrial6 Multi - Family 1 School 4 Rescue 2 Medical 1 Hazardous Material 2 Vehicle 1 Carbon Monoxide 4 Rural Calls: Rescue 6 Medical 4 Vehicle 1 Carbon Monoxide 1 i • Page 1 gkk)a Drills I Meetings / Other Information: • SCBA Maintenance OSHA Emergency Driving (Classroom Portion) OSHA Physicals OSHA Respirator Fit Testing OSHA Firefighter Safety and Survival Fire Department Constitution and By -Law update Standard Operating Guideline update • • • Page 2 yLck-)a L r- v U:1 • D NCE SHEET FER 28, 2002 ASSETS UTILITY PLANT — AT COST LAND & LAND RIGHTS DEPRECIABLE UTILITY PLANT TOTAL UTILITY PLANT LESS ACCUMULATED DEPRECIATION TOTAL ACCUMULATED DEPRECIATION CONSTRUCTION IN PROGRESS TOTAL CONSTRUCTION IN PROGRESS TOTAL UTILITY PLANT DEPREC VALUE RESTRICTED FUNDS h ACCOUNTS FUTURE EXPANSION 6 DEVELOPMENT INVESTMENT — GAS RESERVES BOND 6 INTEREST PAYMENT 2000 CATASTROPHIC FAILURE FUND BOND RESERVE 2001 BOND A INTEREST 2001 TOTAL RESTRICTED FUNDS 6 ACCOUNTS CURRENT 6 ACCRUED ASSETS CASH IN BANK ACCOUNTS RECEIVABLE ACCOUNTS RECEIVABLE — CYCLE BILLING INVENTORIES PREPAID INSURANCE SALES TAX RECEIVABLE TOTAL CURRENT d ACCRUED ASSETS DEFERRED CHARGE BOND DISCOUNT 2000 BOND DISCOUNT 2001 TOTAL DEFERRED CHARGE TOTAL ASSETS • +e ae TOTAL >* 891,734.75 63,343,536.67 64,235,271.42 (26,510,230.84) (26,510,230.54) 3, 757,578.16 3,767,578.16 41,482,619.04 2,680,681.23 391,814.11 93,320.05 1,250,000.00 531,000.00 369,823.74 5,316,639.13 1,048,651.73 2,835,334.48 694,964.89 773,658.20 4,695.25 104,902.16 5,462,206.71 i1, 903.64 31,701.35 43,606.99 52,305,071.87 CE SHEET • FEBR 28, 2002 * r n * TOTAL * * � MUNICIPAL EQUITY h LIABILITIES MUNICIPAL. EQUITY MUNICIPAL EQUITY UNAPPROPRIATED RETAINED EARNINGS TOTAL MUNICIPAL EQUITY LONG TERM LIABILITIES -MET OF CURRENT MATURITIES 2000 BONDS LEASE PAYABLES 2001 B BONDS TOTAL LONG TERM LIABILITIES CONSTR CONTRACTS A ACCTS PAY RETAIN TOTAL CONSTRUCTION 8 ACCTS PAY CURRENT G ACCRUED LIABILITIES ACCOUNTS PAYABLE INTEREST ACCRUED ACCTS PAYABLE TO CITY OF HUTCHINSON ACCRUED PAYROLL ACCRUED VACATION PAYABLE ACCRUED MEDICAL FUND ACCRUED REC PAYMENT CUSTOMER DEPOSITS OTHER . CURRENT -& ACCRUED LIABILITIES TOTAL CURRENT h ACCRUED LIAR TOTAL MUNICIPAL EQUITY 6 LIAR gy r W 40,522,797.47 320,948.24 40,843,745.71, 4,000,000.00 119,438.37 5,39.0,000.00 9.429.438.37 .00 1,609,538.41 80,486.98 140,000.00 41,i75.10 200,310.15 (192,946.64) 8,7.28.92 Be,115.00 57,079.87 2,031,887.79 _52,305,071.87 . STATEMENT NCOME 6 EXPENSES FEBRi 28, 2002 • PREVIOUS CURRENI BUDGF_TED BUDGET ANNUAL YEAR TO DATE YEAR TO DATE YEAR TO DATE DEVIATION BUDGET INCOME STATEMENT OPERATING REVENUE SALES - ELECTRIC ENERGY 3,293,316.13 2,508,303.73 2,507,340.00 963.73 17,292,000.00 SALES FOR RESALE 65,410.00 760.00 10,000.00 (9,240.00) 1,000 NET INCOME FROM OTHER SOURCES 17,836.94 20,616.90 15,030.00 5,596.90 90,000.00 SECURITY LIGHTS 1,976.00 1,950.00 2,1.71.00 (221.00) 13,000.00 - POLE RENTAL 1,222.00 1,050.50 668.00 382.50 4,000.00 SALES - GAS 2,781,977.35 2,230,835.03 2,216,867.53 13,967.50 7,917,384.05 TOTAL OPERATING REVENUE 6,161,738.42 4,763,526.16 4,752,076.53 11,449.63 26,3i6,384.05 OPERATING EXPENSES PRODUCTION OPERATION 122,096.33 146,229.08 150,482.56 4,253.48 1,184,902.05 PRODUCTION MAINTENANCE 88,877.65 46,616.23 48,1.68.00 1,551.77 419,000.00 FURCHASED POWER 1,874,116.45 1,099,774.40 1,103,062.50 3,288.1.0 6,937,500.00 TRANSMISSION OPERATION .00 .00 41.7.50 417.50 2,500.00 TRANSMISSION MAINTENANCE 1,550.60 8,475.95 3,173.00 (5,302.95) 19,000.00 ELECTRIC DISTRIBUTION OPERATION 64,050.35 72,774.12 83,496.36 i0,722.24 499,978.24 ELECTRIC DISTRIBUTION MAINTENANCE 26,406.83 41,046.83 34,873.78 (6,173.05) 208,625.00 MFG GAS PRODUCTION MAINTENANCE 705.05 .00 .00 .00 .00 PURCHASED GAS EXPENSE: 2,546,052.82 1,984,797.43 1,989,056.16 4,258.73 9,891,272.00 - GAS DISTRIBUTION OPERATION 43,332.84 64,456.62 62,799.64 (1,656.98) 376,045.69 GAS DISTRIBUTION MAINTENANCE 19,584.63 17,474.58 16,073.75 (1,400.83) 96,2:' -10.00 CUSTOMER ACCOUNTIN 61,866.62 59,877.43 62,S48.16 2,970.73 376,336.29 �-� � 6 � COLLECTIONS ADMINISTRATIVE 6_iENERAL EXPENSES 327,425.62 322,660.35 326,550.46 3,890.11 1,555,002.20 - DEPRECIATION -' 304,500.00 31B,373.40 318,970.00 636.60 1,910,000.00 'TOTAL OPERATING EXPENSES 5,480,567.79 4,182,516.42 4,199,971.87 17,455.45 23,536,611.47 - OPERATING INCOME 681,170.63 581,009.74 5S2,tO4.66 28,905.08 2,779,772.58 OTHER INCOME OTHER - NET 47,952.27 8,621.34 10,020.00 0.,398.66) 60,000.00 INTEREST INCOME 34,941.72 33,616.72 33,400.00 416.72 200,000.00 - MISC INCOME 36,159.34 325.94 .00 325.94 50,000.00 MISC INCOME - GAS WELLS 421809.29 2,528.23 33,000.00 (30,471.77) 300,000.00 TOTAL OTHER INCOME 161,562.62 45,292.23 76,420.00 (31,127.77) 61,0, 000.00 OTHER EXPENSES DEPLETION - GAS WELLS .00 100 8,3'.50.00 8,350.00 50,000.00 MISC EXPENSES 43,895.57 73,298.41 .00 (73,298.41) .00 INTEREST EXPENSE 96,793.76 92,035.32 '15,031.84 (37,023.48) 329,532.00 TOTAL OTHER EXPENSES 140,689.33 163,353.73 63,381.84 (101,971.99) 379,532.00 CONTRIBUTION TO CITY 133,333.34 140,000.00 140,200.00 260.00 840,000.00 TOTAL CONTRIBUTION TO CITY 133,333.34 140,000.00 140,280.00 280.00 840,000.00 NON - OPERATING INCOME (112,160.05) (260,061.50) (127,241.84) (132,819.66) (609,5 NET INCOME S l� W 569,010.58 320,948.24 424,862.82 (103,914.58) 2,170,240.58 Publication No. • Ordinance No. 02 -310 AN ORDINANCE AMENDING SECTION 2.58, SUBD. 2 "POWER AND DUTIES" OF HOSPITAL BOARD, EXTENDING SPENDING AUTHORITY OF HOSPITAL BOARD TO $50,000 SEC. 2.58 HOSPITAL AND NURSING HOME BOARD Subd. 2 Power and Duties. Subject to the provisions of Subdivision 5, the Hospital Board shall have full and exclusive control and management of any hospital owned by the City, and all hospital grounds and appurtenances thereto and all apparatus, equipment and material of every nature used in the operation of said hospital. The Hospital Board shall adopt all necessary rules and regulations for their own guidance and for the proper management and operation of said hospital and for the admission of patients thereto. The Hospital Board shall fix the fees and charges for all hospital services, all of which shall be certified to the Council as soon as they are adopted. It shall be the duty of the Hospital Board to see that all fees and charges becoming due to said hospital are properly collected. The Hospital Board may contract and purchase all necessary equipment, apparatus and supplies; provided, however, that any single capital item of purchase of $25,000.0" 000.00 or more shall first be approved by the • Council. Adopted by the City Council this 23rd day of April. Marlin Torgerson Mayor • ATTEST: Gary D. Plotz City Administrator y(16)1 Clyof • MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES U TO: Chief Madsonn FROM: Sgt. Dobratz(� DATE: 04 -02 -02 / RE: Transient Merchant License Background As of today's date, I have completed a background investigation on William Marschall. Mr. Marschall has applied with the City of Hutchinson for a Transient Merchant License. During the course of conducting this background investigation, I did not discover anything in the applicant's background that would di$ qualify them from obtaining this license If you have any que §t4jos, orlf you need d - f lier anve0gati€ n into this matter, please contact me. = . d r A!, - • ytc� CM BFNU� CIEY CENO III NASW 51ms APPLICATION MUtCWNS Y� �3$G2Sa FOR • PEDDLERS. SOLICITORS, AND TRANSIENT MERCHANTS 2• x 2" Picture re mired +TAME and DRIVER'S LICENSE INFORMATION PERMANENT ADDRESS: I ()(o� U J Iaw V! /✓CY 3Se� / / PERMANENT TELEPHONE: 3 2C' TEMPORARY LOCAL ADDRESS: I �unS[ �, I POrkW, o TEMPCP.ARY TELEPHONE ACCESS: -�� DRIVER'S LICENSE NUMBER (STATE HE1WT WEIGH EYE COLO FEES & LENGTH OF PERMIT REQUESTED Nor many days? Months? 3 Or year? LICENSE FEES ARE AS FOLLOWS: • Application Fee of $25 applied towards the following permit fee(s) Solicitors, Per day ......... ............................... S 25.00 Solicitors Per year ........ ............................... S200.00 Transient Merchants, par day S 25.00 irsnsient Merchants, per year .............................. $200.00 Peddlers, Per Jay ........... ............................... S 25.00 Peddlers, per year .......... ............................... 5200.00 BACKGROUND STATEMENT HAVE YOU BEEN CONVICTED OF ANY CRIME, MISDEMEANOR, OR VIOLATION OF ANY MUNICIPAL ORDINANCE, OTHER THAN TRAFFIC VIOLATIONS? YES NO -�L— IF YES, STATE NATURE OF OFFENSE AND PUNISHMENT OR PENALTY ASSESSED THEREFORE: . • 9 cc� DESCRIBE NATURE OF BUSINESS AND DESCRIBE ITEM OFFERED: a4ca • r DESCRIBE METHOD OF DELIVERY: 1 ru � Lmn i S c°n l L , 61- I i e,� DESCRIBE YOUR SOURCE OF SUPPLY - NAME 6 ADDRESS OF SUPPLIER: s �L<Z/� xcrr:cS 13�s1�3cci�c� �� sf. �l1V 1 S��rW ?m -G;m-8598 �1 /lC� /IlUrv' • PROVIDE TWO (2) MCLEOD COUNTY PROPERTY OWNERS FOR CHARACTER REFERENCES: NAME I ADDRESS: Cri(n 1 - iCmnV\ NAME b 1ODWS: -C Ai Sc uIk- 2s(�C lq(o s5 33o b - r y-C � -- W 55 PHONE NUMBER: 3�- 5 S7?�C1 PHONE NUMBER: �24DQ STATE LAST CITY YOU CARRIED ON SAME ACTIVITY: CITY /STATE NAME: 0/�= �-e / /J11r �cr DATE OF ACTIVITY: FROM: /o-l -��y �� - TO: L7 -2- • �Lc) i hereby certifyI have complet ec filled , out the entire +above applica- • lion and that the application I fully understand that any person who violates any provision of the Peddlers, Solicitor$, and Transient Merchant Ordinance No. 673 is guilty Of a misdemeanor and upon conviction thereof shall be punished by a fine not ex- ceeding $500 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the Costs of prosecut It lgnature of pP "cant Da * Mo application will be forwarded to the City Council unless received one week prior to the regular Council meeting completely filled out with required picture. OFFICE USE POLICE CHIEF RECOMMENDATION: • — -3- • y�c) U �A —:—, "i, bjl. Ap" o SCHAtA .p'da WILLIAM ANTHONY Wt-VlarV 1 44N lldlt! UL L I I I tl-AK NOT VALID UNTIL SIGNf 1-i PASSPORT U �A 300141620' Ap" o SCHAtA 1 gym Pro WILLIAM ANTHONY Wt-VlarV 1 44N lldlt! fiTATB OF AMERICA 11 Sep FDA PjxC v! Dim 'Ub. 0' IM CALIFORNIA, U.S.A. 07 Aug 2000 kl�Wifa�'; -'- , raJaaCxp 06 Aug 2010 btN1 MT: r • E • RELEASE OF I As an applicant for a Peddlersi5olictrors /7ransiant `!archar.ts Lioense from the Citv of Hutchinson, Yinnesota, I an required to fur..ish info racioa which that a:ency may use in detenmining w =oral, physical, :eat:: and fin &ncia1 Lions. In this connection, I hereby e:cpressly authorize release of any and all it fo r_sc:an whi e4 you sap have concerning me, includi;g info ration of a confi_entia or privileged nature_ I bsreby release the agency with which I an seeking application for 'license, and any organization, company or person furnishing infor - -Ation to that agency an e 7resaly authorized :oe w , from anv liability for da=ate vhich may result from , urnishing the infor -ation requested. Applicant's fall Printed Mama: (Firs Applicant's Address: 0 �I Applicant's Birth Date: _ Applicant's Plats of birth: ear Applicant's Social Security A O.: Applicant's Driv'er's License ):o, r Date: r) iStre ty) (Ccunty) (state b Za; �Lc) 0 Memo TO: Mayor and City Council Froac Brad Emans, Fire Chief Cc: Gary Plotz Date: 04/01/02 Re: Out of State Travel ! May 9 —12, 2002 As I am sure you are aware Randy Redman, Gary Forcier, and I have been planning, talking and wishing about a fire training site for the past ten plus years. Well, through a partnership with the Police Department and the grant we have received from the Minnesota Department of Public Safety the dream is about to become reality. • We are ready to work on the final phase of this project, that is to actually visit, observe, and train in a successfully built, organized, marketed and run training site. Mr. Redman has been searching the Intemet for successful training sites for an extended period of time. He has called several training sites and found what he considers to be one of the hest, and an example for us to model. The site is located in Rockland County, New York. The site is open seven days a week and is constantly being used by fire departments from around the area for training. One additional feature presented to use by the operators of this site is that they will let us participate in their training so we may see first hand the value of the features they have included in their site. There will be no charge for this part of the trip; it is part of the fire department brotherhoodl Mr. Redman is so convinced this is a worthwhile trip his company will pay the airfare for all three of us. The only expense incurred will be hotel and meals, which I estimate at less than $1,000.00. We have funds available in our travel, school and conference budget to cover this oust • e Page 1 y LA) March 22, 2002 Hutchinson City Council City Center Hutchinson, Mn. 55350 TO: CITY COUNCIL MEMBERS FOR: USE PERMIT OF PARKING LOT The Hutchinson Garden Club would like to obtain a "USE PERMIT" for a portion of the parking lot located at the corner of 1st Ave SE and Hassan Street for Saturday, May 11, 2002, during the hours of 8 AM to 12 Noon. The purpose of this Permit is to have a plant sale to raise funds for our Club projects. Members of our Club will have many types of home raised perennials, bulbs and bedding plants available for sale. THere will be some gardening supplies. The funds from this sale each year are used to purchase bedding plants for the flower bed at the intersection of Roberts Road and Dale Street and also for a flower bed located on the County Fair grounds. We also donate $200 each year to the Hutchinson Public Library for the purchase of books and magazines relating to gardening. The parking lot located across the street from Library Square is centrally located and easy to find for our customers. • The Master Gardeners of McLeod County will also be participating in this plant sale for their own special projects. If you have any questions about out project or need further information, please contact me at this address Roberta Tabberson 12154 Tagus Ave Hutchinson, Mn. 55350 Phone # 587 -9101 Thank you very kindly for your favorable consideration. Si ely, C1ub�Trreasurer Hutchinson Garden Club 0 y Cc) 3 .�, •I �1 I To: Mayor and Council From: Dolf Moon Director PRCE Date: 04/05/02 Re: Change Order 5# Change order Number 5# will be distributed before the Council meeting Tuesday. This should be the fmal change order for the Event Center project. The change order will be within the scope of the established budget. I will attend the meeting to review the change order or answer any questions you may have. I apologize for the detailed change order not being included in the packet 0 0 PRCE 40 RESOLUTION NO. 11899 • RESOLUTION REJECTING IMPROVEMENT LETTING NO.4 PROJECT NOS. 02-07,02-08 & 02 -09 WHEREAS, a resolution of the City Council adopted the 12th day of March 2002, fixed a date for a Council Hearing on the improvement of: Project No. 02 -07 Milwaukee Avenue SW from Dale Street to west of Goebel Street by construction of sanitary sewer and services, watermain and services, stone sewer, grading, gravel base, concrete curb and gutter, bituminous street base, bituminous street surfacing and appurtenances, and Project No. 02 -08 Goebel Street SW from Milwaukee Avenue to east of Graham Street by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, concrete curb and gutter, bituminous street base, bituminous street surfacing and appurtenances; and Project No. 02 -09 Goebel Circle SW south of Roberts Road by construction of storm sewer, grading, gravel base, concrete curb and gutter, bituminous street base, bituminous street surfacing and appurtenances, a hearing was held on March 26th, 2002. AND WHEREAS, it has been found that this improvement is not feasible at this time. • NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA: 1. Said improvement is hereby rejected. Adopted by the Hutchinson City Council this 9th day of April 2002. Mayor City Administrator • y (h) RESOLUTION NO. 11901 • RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO.4 PROJECT NOS. 02 -13 & 02 -14 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of: Project No. 02 -13 Civic Arena Access Improvements adjacent to South Grade Road by construction of storm sewer, grading, gravel base, bituminous street base, bituminous street surfacing and appurtenances, and Project No. 02 -14 Miscellaneous Street and Sidewalk Maintenance Improvements by construction of concrete sidewalk, concrete sidewalk and curb jacking, concrete alley panel replacement and appurtenances, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. • The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 2:00 pm on Monday, May 6th 2002, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, May 28th 2002 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashiers check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 9th day of April 2002. Mayor City Administrator • y chi M E M O R A N D U M March 8, 2002 0 r1 U • TO Julie Wischnack, Director Planning, Zoning & Building FROM: Bar Greive, Building Official RE: Fee revision for residential basement finishes. Julie, the Building Department would like to revise the fees charged for a basement remodel. Currently the department is charging by valuation of the project, here are some examples of fees charged recently. Valuation Work Included Permit Fee $2,000.00 Finish Basement $60.87 $4,000.00 Bathroom, Family Room, and Bedroom $85.83 $4,500.00 Office, bedroom, and Bathroom $146.00 $5,000.00 Finish Basement $160.00 $8,000.00 Finish Basement $221.39 $9,000.00 Two Bedrooms, Bathroom, and Family Room $241.65 The Building Department is requesting to have a set fee of $60.00 plus the State Surcharge of $ .50. This will help to gain better compliance with the permit process when finishing basements. And make it easier to justify the permit fees for this type of project. On the average there are two or three inspections involved during this type of permit, the fees should reflect that. The Building Department feels this would be a service to the residents of Hutchinson. L w�) Revised 2 -21 -01 CITY OF HUTCHINSON BUILDING PERMIT FEE SCHEDULE 2001 MAY 1999 -STATE SQ. FT. CONS TRUCTION VALUATION Dwellings: Main Floor 563.551sf. 2nd Floor $31771sf. Basements: $19.97 Finished $21.62/sf. Semi - finished $17.24/sf. Crawl Space S 9.00 /st Fireplace Valuation: $59.90 for the first $2,000 plus $11.98 for each additional $1,000 or fraction thereof to Masonry $6,000.00 O- Clearance 54,000.00 Porches: $335.41 for the first $25,000 plus $8.66 for each additional $1,000 or fraction thereof to 3 Season Porch $43.84/sf. 4 Season Porch $59.10/sf. Garages: Garage - attached $19.35 /sf. Garage-detached $15.80 /sf. y1„ 1Sd9 Slab.on Grade $63.55/sf. 4M9 AB CONSTRUCTION VALUE PERMIT FEES $1 -$500 $19.97 501 - $2,000 $19.97 for the first $500 plus $2.66 for each additional $100 or fraction thereof to and including $2,000 $2,001 - $25,000 $59.90 for the first $2,000 plus $11.98 for each additional $1,000 or fraction thereof to and including $25,000 $25,001 - $50,000 $335.41 for the first $25,000 plus $8.66 for each additional $1,000 or fraction thereof to and including $50,000 $50,001 - $100,000 $551.71 for the first $50,000 plus $5.99 for each additional $1,000 or fraction thereof to and including $100,000 $100,001 - $500,000 $851.18 for the first $100,000 plus $4.66 for each additional $1,000 or fraction thereof to and including $500,000 - $1,000,000 $2714.58 for the first $500;000 plus $.3.99 for each additional $1,000 or fraction thereof _$500,001 to and including $1,000,000 X54,000,001 and Up $4711.08 for the first $1,000,000 plus $3.58 for each additional $1,000 or fraction thereof. PENALTY FEE Double the Permit Fee - per City Administrators memo of 5 -17-88 PLAN REVIEW FEE SCHE Plan Review is 65% of the Building Permit Fee. 1997 UBC Sec. 107.3 8 When a plan or other data is required to be submitted by Section 106.3.2, a plan review fee shall be paid to the Building Official at the time of submitting plans and specifications for review. Said plan review fee shall be 65% of the Building Permit Fee. FIXED FEE PERMIT SCHEDULE 40 & 2 FAMILY RESIDENTIAL REROOFING $30.00 plus Surcharge Fee 2 FAMILY RESIDENTIAL RESIDING $30.00 plus Surcharge Fee 1 & 2 FAMILY RES. WINDOW REPLACEMENT $30.00 plus Surcharge Fee MANUFACTURED (MOBILE) HOME INSTALL $100.00 plus Surcharge Fee and $30.00 Excavation (Includes Gas Inspection) DEC PERMIT $30.00 plus Surcharge Fee UTILITY SHEDS $30.00 plus Surcharge Fee EXCAVATION/TEMPORARY PERMIT $30.00 plus Surcharge Fee SIGN PERMIT 30 cents per square foot with a minimum fee of $30.00, plus Surcharge Fee and Excavation Permit Fee if a ground sign. MOVING PERMIT $100.00 for any structure plus Surcharge Fee and Excavation Permit Fee If applicable. DEMOLITION PERMIT $50.00 plus Excavation Permit Fee and Surcharge Fee. Also a separate deposit check of $50 /day for the first 10 days and $100 /day thereafter up to a maximum of 30 days. GAS TANK REMOVAL IS INCLUDED UNDER DEMOLITION PERMITS. CURB CUT, DRIVEWAY APRON & HARD 0 RFACING DRIVEWAY PERMIT $30.00 plus Surcharge Permit Fee. FENCE PERMIT $30.00 plus Surcharge Permit Fee. FINISH BASEMENT $60.00 plus Surcharge Permit Fee. u16Yys1RI1 naR111bIaNALI111:411119 RENTAL COMPLAINT INSPECTION N/C - provided upon receipt of written and signed complaint letter to the City Fire Chief CONSTRUCTION WATER See Water Department construction water policy for fees EXISTING HOME INSPECTION (FMHA) $50.00 ASSESSMENTS Require assessment search - confirm with Engineering Dept ELECTRICAL SERVICE FEE See Agreement between MCPA, City of Hutchinson & Hutchinson Utilities PARKLAND DEDICATION See Subdivision Agreement & Municipal Code OTHER INSPECTIONS AND FEES' $45.00 per hour 1. Inspections outside of normal business hours (minimum charge — two hours) 2. Relnspection fees assessed under provisions of Section 108.8 3. Inspections for which no fee is specifically indicated (minimum charge — one -half hour) Additional plan review required by changes, additions or revisions to approved plans (minimum charge— one -half hour) Or the total hourly cost of the jurisdiction, whichever is the greatest. This cost shall include supervision, overhead, equipment, hourly wages, and fringe benefits of the employees involved. qt )) STATE S UR CH ARGE FEE SCHEDULE its with Fixed Fees . .................. — ....... ........................ ....................(surcharge) $ .50 obile home, Demolition, Fence, Sign, Moving, Excavation, Curb Cut, Residential Reroof, Residential Reside, Residential Window Replacement, Decks, Driveway and Sheds) Valuation up to $1,000,000 $1,000,000 to $2,000,000 $2,000,000 to $3,000,000 $3,000,000 to $4,000,000 $4,000,000 to $5,000,000 $5,000,000 and over 2 Mill (.0005) x Valuation Valuation - 1,000,000 x.0004 + $500 Valuation - 2,000,000 x.0003 + $900 Valuation - 3,000,000 x .0002 + $1,200 Valuation - 4,000,000 x.0001 + $1,400 Valuation - 5,000,000 x .00005 + $1,500 PLUMBING PERMIT FEE SCHEDULE WATER and /or SEWER and /or GAS CONNECTION FEE (for Inspection) WASTE & VENT UNDERGROUND, ROUGH IN AIR & MANOMETER TEST CONSTRUCTION WATER 10 OMME RCIAUI NDUSTRIAL COMMERCIAL PLUMBING WATER METER FEES GAS CONVERSION CONNECTION (Switch from fuel oil to natural gas) GAS APPLIANCE REPLACEMENT MECHANICAL FEE SAC (Sewer Access Charges) and WAC (water Access Charges) SEWERIWATER HOOKUP & ACCESS FEE $100.00 each or maximum of $200.00, plus Surcharge Fee $50.00 each or maximum $100.00 $100.00 Valuation $ _ x 1 % = fee As per cost set by Water Department plus Surcharge Fee. $100.00 plus Surcharge Fee $15.00 Insp. + $15.00 Admin. = $30.00 plus Surcharge Fee $15.00 Insp. + $15.00 Admin. = $30.00 or Valuation $_ x 1% whichever Is greater. Applicable to parcels annexed after 1 -1 -1993 — Confirm amount with City Engineering Dept Applicable to parcels not previously assessed - Confirm with City Engineering Dept FIRE SPRINKLER SYSTEM PERMIT FEE SCHEDULE NEW OR ADDITIONAL FIRE SPRINKLER Fee is equal to 1% (.01) of the total fire sprinkler contract amount, plus a state SYSTEMS surcharge of $.50 • Revised 3-02 LW6 • C Hutchinson Citv Center 111 Hacsan Street SE Hutchtn n, MN 55350-2522 M O R A N D U N 1111 -11-11/Fax 320.Z34-4240 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: PUBLIC HEARING UPDATE Letting No. 5/1rojects 02 -10 (Elm Street), 02 -11 (Oak Street), 02 -12 (9th Ave. NE) • DATE: April 4, 2002 After internal review and discussion, and resident feedback, the following actions are proposed regarding the above referenced Letting: • Drop Elm Street from the 2002 Improvement Program • Drop the north block of Oak Street from the 2002 Improvement Program, but complete the remainder of the work this year. This would also include removing work from College Avenue. • Drop new curb & gutter from 9' Avenue NE from the 2002 Improvement Program, but complete the remainder of the work. Future actions that would be required: ■ Review moving Ehn Street to 2003 Improvement Program Hold neighborhood meetings to discuss safety improvements and design options 0 Primed ou m ymed paper - 5 �A) RESOLUTION NO. 11903 . RESOLUTION REJECTING IMPROVEMENT LETTING NO. 5 PROJECT NO. 02 -10 & 02 -11 (College Ave) WHEREAS, a resolution of the City Council adopted the 12th day of March 2002, fixed a date for a Council Hearing on the improvement of Project No. 02 -10 Elm Street NE from McLeod Avenue to North High Drive by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, concrete curb and gutter, bituminous trail, bituminous street base, bituminous street surfacing and appurtenances; and Project No. 02 -11 Oak Street NE from Northwoods Ave NE to 9th Ave NE by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, concrete curb and gutter, bituminous street base, bituminous street surfacing and appurtenances, and College Avenue NE from Oak Street to Elm Street by construction of sanitary sewer and services, restoration and appurtenances, and a hearing was held on March 26th, 2002. AND WHEREAS, it has been found that this improvement is not feasible at this time. • NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA: 1. Said improvement is hereby rejected. Adopted by the Hutchinson City Council this 9th day of April 2002, Mayor City Administrator • 5 (QJ RESOLUTION NO. 11904 • RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO.5 PROJECT NOS. 02 -11 (Oak St NE) & 02 -12 WHEREAS, a resolution of the City Council adopted the 12th day of March 2002, fixed a date for a Council Hearing on the improvement of Project No. 02 -11 Oak Street NE from McLeod Avenue to Northwoods Ave NE by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, concrete curb and gutter, bituminous street base, bituminous street surfacing and appurtenances; and Project No. 02 -12 9"' Avenue NE from Main Street (Highway 15) to Elm Street by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, concrete curb and gutter, bituminous street base, bituminous street surfacing and appurtenances; and a hearing was held on March 26th, 2002. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: Is 1. Such improvement is hereby ordered as proposed in the resolution adopted the 12th day of March 2002. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 9th day of April 2002. Mayor City Administrator 5 CG-) RESOLUTION NO. 11905 • RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO.5 PROJECT NOS. 02 -11 & 02 -12 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of. Project No. 02 -11 Oak Street NE from McLeod Avenue to Northwoods Ave NE by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, concrete curb and gutter, bituminous street base, bituminous street surfacing and appurtenances; and Project No. 02 -12 9' Avenue NE from Main Street (Highway 15) to Elm Street by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, concrete curb and gutter, bituminous street base, bituminous street surfacing and appurtenances; and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. • 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 2:00 pm on Monday, May 6th 2002, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator andfor Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, May 28th 2002 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashiers check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 9th day of April 2002. Mayor City Administrator • 5 ( G� C L Hutchinson City Center 111 He n street SE HuhWmon, MN 55350.2522 320. 587.5151/Fax 320.234.4240 CONTINUED PUBLIC HEARING NOTICE Elm Street NE Letting No. 5/Project No. 02 -10 Please note that the Public Hearing that was held on March 26 was continued until Tuesday, April 9 at 6 p.m. in the City Council Chambers. Due to concerns raised about the proposed trail, and the related petition asking the entire project be dropped, City staff is • recommending that the currently proposed project be rejected. The City Council is expected to approve this recommendation. It is also proposed to complete an improvement project in the 2003 construction season. Additional neighborhood meetings will be held later this year to help define the project scope and design. 0 Printed on recycled paper - S(a) C 0 Hutchinson City Center 111 Horan Street SE H utchtnmv y MN 55350.2522 320.S1/- 5151/F= 320.234 -4240 CONTINUED PUBLIC HEARING NOTICE Oak Street NE Letting No. 5/Project No. 02 -11 Please note that the Public Hearing that was held on March 26 was continued until Tuesday, April 9 at 6 p.m. in the City Council Chambers. It is proposed to complete the work on Oak Street NE between McLeod Avenue NE and Northwoods Avenue NE as originally proposed. This includes complete reconstruction of the sanitary sewer and watermain, and street reconstruction to the current design. However, it is proposed to drop the street reconstruction between Northwoods Avenue NE and 9 Avenue NE. This work will be considered at a future date, but no sooner than 2005, unless requested by the neighborhood. We will hold additional neighborhood meetings when the work is proposed. 0 Thank you for your input and consideration. Printed m recycled paper - 1 5 t C r� L_J Hutchinson City Center 111 Hassan street SE Hutchhmn, MN 55350.2522 320.SV.51511F= 320.234.4240 CONTINUED PUBLIC HEARING NOTICE 9 Avenue NE Letting No. 5/Project No. 02 -12 Please note that the Public Hearing that was held on March 26 was continued until Tuesday, April 9 at 6 p.m. in the City Council Chambers. Based on issues raised by the neighborhood, it is proposed to remove the curb /gutter and driveway replacement • from the project. Some replacement of curb and gutter and other work will be required as part of the trunk storm sewer improvement, however these costs will be part of the City share, and will not be assessed to the adjacent property owners. Please note that portions of the curb and gutter do not meet city standards for slope and that some. pooling of water may occur on the street. Thank you for your input and consideration. nimm m rocycW wvu - 15 (0- Ordinance No. 02 -308 • Publication No. 6693 AN ORDINANCE AMENDING IIUTCHINSON CITY ORDINANCE SECTION 10.47 TO INCLUDE PROVISIONS FOR THE LICENSING OF EXCAVATORS SEC. 10.47. EXCAVATIONS AND MINING Subd. 1. Purposes. The purposes of this Section are (a) to prevent any interruption of, or damage to, utilities and (b) to prevent unsightly or hazardous holes in the earth's surface. Subd. 2. Definitions. The following terms, as used in this Section, shall have the meanings stated: A. "Excavation" means the construction or maintenance of a hole in the earth's surface more than 18 inches in depth (measured from the surface adjoining such excavation on any side thereof) or more than five feet in length or width. B. "Mining" means excavating for the purpose of removing any rock, • sand, gravel or any other aggregate or soil or soil products with the intent to not return them to the excavation so made. C. "Excavating" means the act of constructing an excavation. D. "Excavator" means any persons or entity holding themselves out as an excavator or who engages in the business of removing or dislodging soil from the earth for hire, whether working as a contractor or sub - contractor. Subd. 3. Unlawful Act and Permit Required. A. It is unlawful for any person to construct or maintain an excavation on private property or public property, which is not owned or under the control of the City, without a written permit from the City. B. All applications for a permit shall be made on forms furnished by the City and all pemmits shall be issued on such conditions as will protect persons and property from damage or injury. Subd. 4. Application Fee and Permit Conditions. • I La) A. No application shall be considered until the applicant has paid a • fee which includes the cost of any investigation deemed necessary by the City. B. The City may impose conditions on any permit for the protection of persons and property and to assure completion of the excavation including filling and dressing the surface. C. The City may require a cash or surety bond in such amount as the City deems reasonable to assure compliance with the conditions of the permit. Subd. 5. Excavators Licenses Required. A. It is unlawful for any excavator to undertake or maintain an excavation on private or public property without first having obtained a license to do so from the City. B. The City may require a cash or surety bond in an amount as the City deems reasonable to assure compliance with the conditions of the license. .. • Subd. 6. Exceptions. No permit shall be required: for stripping sod from the earth's surface. Subd. 7. Utilities Service Interruption. It s hall be unlawful for any person who, with or without a permit or license fr the City, to cause a line break or interruption in service of any gas electric water, sewer, telephone, telecommunications or other utility service line through excavation. This subdivision shall not apply to private landowners who cause service disruptions or Hue breaks which effect their property only. Adopted by the City Council this day of Marlin Torgerson Mayor • ATTEST: Gary D. Plotz City Administrator � (0.) RESOLUTION NO. 11906 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 1 PROJECT NOS. 02 -01 & 02 -02 WHEREAS, it is proposed to improve: Project No. 02 -01 NE Area Trunk Sanitary Sewer — Phase 1 - Tartan Park Main Pumping Facility to NE Comer of Impressions Inc on Eastgate Dr SE by construction of trunk sanitary sewer and appurtenances, Project No. 02 -02 2nd Avenue SE from Crow River Bridge to Michigan Street by construction of grading, gravel base, bituminous base, bituminous surfacing and appurtenances, and NE Area Trunk Storm Sewer Improvement by construction of storm sewer, ponding and appurtenances. WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to • whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 9th day of April, 2002. Mayor City Administrator • (3(a) HUTCHINSON ENGINEERING /PUBLIC WORKS DEPARTMENT Hutchinson City Center / 111 Hassan Street SE / Hutchinson MN 55350 -2522 / 320 - 234 -4209 / FAX 320 - 234 -4240 ENGINEERING REPORT TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works DATE: April 9th, 2002 SUBJECT: Letting No. 1 /Project Nos. 02 -01 & 02 -02 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 02 -01 NE Area Trunk Sanitary Sewer— Phase 1 - Tartan Park Main Pumping Facility to NE Comer of Impressions Inc on Eastgate Dr SE by construction of trunk sanitary sewer and appurtenances, Project No. 02 -02 2nd Avenue SE from Crow River Bridge to Michigan Street by construction of grading, gravel base, bituminous base, bituminous surfacing and appurtenances, and NE Area Trunk Storm Sewer Improvement by construction of storm sewer, ponding and appurtenances. cc: file: Cal Rice - Engineering Department Letting No. 1 /Project Nos, 02 -01, 02 -02 • ESTIMATED COST 02 -01 02 -02 TOTAL Construction Cost $720,000.00 $300,000.00 $1,020,000.00 Engineering $108,000.00 $45,000.00 $153,000.00 Administration $43,000.00 $18,000.00 $61,000.00 Fiscal /Legal /Interest $22,000.00 $9,000.00 $31,000.00 ESTIMATED TOTAL $893,000.00 $372,000.00 $1,265,000.00 ESTIMATED FUNDING 02 -01 "" 02 -02 TOTAL " Assessable Cost $0.00 $120,000.00 $120,000.00 Deferred Assessable Cost $0.00 $0.00 $0.00 City Bonded $116,000.00 $252,000.00 $368,000.00 City — Water /Sewer Funds $777,000.00 $0.00 $777,000.00 City - Parking Lot Fund $0.00 $0.00 $0.00 City " —TIF -" $0.00 $0.00 $0.00 MSA $0.00 1 $0.00 $0.00 Mn /DOT $0.00 1 $0.00 $0.00 ESTIMATED TOTAL $893,000.00 1 $372,000.00 $1,265,000.00 • 0 u RESOLUTION NO. 11907 • RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 1 PROJECT NOS. 02 -01 & 02 -02 WHEREAS, pursuant to a resolution of the Council adopted January 12th, 1999, the Director of Engineering has prepared a report with reference to the improvement of: Project No. 02 -01 NE Area Trunk Sanitary Sewer — Phase 1 - Tartan Park Main Pumping Facility to NE Comer of Impressions Inc on Eastgate Dr SE by construction of trunk sanitary sewer and appurtenances, Project No. 02 -02 2nd Avenue SE from Crow River Bridge to Michigan Street by construction of grading, gravel base, bituminous base, bituminous surfacing and appurtenances, and NE Area Trunk Storm Sewer Improvement by construction of storm sewer, ponding and appurtenances, and said report was received by the Council on April 9th, 2002, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the . assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $1,265,000.00. 2. A public hearing shall be held on such proposed improvements on the 23rd day of April, 2002, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 9th day of April, 2002. Mayor City Administrator is � (a) RESOLUTION NO. 11912 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 2 PROJECT NO. 02 -03 WHEREAS, it is proposed to improve street lights throughout the City. WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 9th day of April, 2002. Mayor • • City Administrator • HUTCHINSON ENGINEERING /PUBLIC WORKS DEPARTMENT Hutchinson City Center / 111 Hassan Street SE / Hutchinson NIN 55350 -2522 / 320-234-4209 / FAX 320 - 234 -4240 ENGINEERING REPORT TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering /Public Works DATE: February 13, 2001 SUBJECT: Letting No. 2 /Project No. 02 -03 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 02 -03 Improvement of Street Lights throughout the City. • ESTIMATED COST 02 -03 TOTAL Construction Cost Engineering Administration F is ca ULeg a Illnte rest ESTIMATED TOTAL ESTIMATED FUNDING 02 -03 TOTAL' Assessable Cost Deferred Assessable Cost City Bonded City - Water /Sewer Funds City — Parking Lot Fund City — TIF MSA Mn1DOT ESTIMATED TOTAL cc: Cal Rice - Engineering Department file: Letting No. 2/Project No. 02 -03 • RESOLUTION NO. 11913 RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT • CITY OF HUTCHINSON LETTING NO. 2/PROJECT NO. 02 -03 WHEREAS, pursuant to a resolution of the Council adopted April 9th 2002, a report has been prepared by the Director of Engineering, with reference to the improvement of street lights throughout the City and said report was received by the Council on April 9th 2002. WHEREAS, this improvement is 100% city cost, therefore hearing on said improvement shall be waived. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of 2. The public hearing on said improvement is hereby waived. Adopted by the Hutchinson City Council this 9th day of April 2002. • Mayor • City Administrator Sce) RESOLUTION NO. 11914 • RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO.2 PROJECT NO. 02-03 WHEREAS, a resolution of the City Council adopted the 9th day of April, 2002, waived the Council Hearing on the improvement of street lights throughout the City. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 9th day of April, 2002. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement Adopted by the Council this 9th day of April 2002. Mayor • City Administrator n U (�C)D) RESOLUTION NO. 11915 • RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 2 PROJECT NO. 02-03 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of street lights throughout the City. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 2:00 pm on Monday, May 6th 2002, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and /or Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, May 28th 2002, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the • City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 9th day of April 2002. Mayor City Administrator �J I RESOLUTION NO. 11908 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 10 PROJECT NO. 02 -19 WHEREAS, it is proposed to improve streets throughout the City by crack sealing maintenance. WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 9th day of April, 2002. Mayor 0 • City Administrator S (Q-) C� HUTCHINSON ENGINEERING /PUBLIC WORKS DEPARTMENT Hutchinson City Center / 111 Hassan Street SE / Hutchinson MN 55350 -2522 / 320 - 2344209 / FAx 320 - 234 -4240 ENGINEERING REPORT TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering /Public Works DATE: February 13, 2001 SUBJECT: Letting No. 10 /Project No. 02 -19 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 02 -19 Improvement of streets throughout the City by crack sealing maintenance. 11 ESTIMATED COST 02 -19 Construction Cost $49,000.00 Engineering $7,360.00 Administration $2,940.00 Fiscal /Legal /Interest $1,470.00 ESTIMATED TOTAL $60,770.00 ESTIMATED FUNDING 02 -19 Assessable Cost $0.00 Deferred Assessable Cost $0.00 City Bonded $60,770.00 City — Water /Sewer Funds $0.00 City — Parking Lot Fund $0.00 City - TtF $0.00 MSA $0.00 MnfDOT $0.00 ESTIMATED TOTAL $60,770.00 cc: Cal Rice - Engineering Department file: Letting No. 10 /Project No. 02 -19 F I <(L) RESOLUTION NO. 11909 RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT • CITY OF HUTCHINSON LETTING NO. 10 1PROJECT NO. 02 -19 WHEREAS, pursuant to a resolution of the Council adopted April 9th 2002, a report has been prepared by the Director of Engineering, with reference to the improvement of streets throughout the City by crack sealing maintenance; and said report was received by the Council on April 9th 2002. WHEREAS, this improvement is 100% city cost, therefore hearing on said improvement shall be waived. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $60,770.00. 2. The public hearing on said improvement is hereby waived. • Adopted by the Hutchinson City Council this 9th day of April 2002. Mayor City Administrator • (� (C-) RESOLUTION NO. 11910 • RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 10 PROJECT NO. 02 -19 Adopted by the Council this 9th day of April 2002. Mayor • WHEREAS, a resolution of the City Council adopted the 9th day of April, 2002, waived the Council Hearing on the improvement of streets throughout the City by crack sealing maintenance. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 2002. 1. Such improvement is hereby ordered as proposed in the resolution adopted the 9th day of April, 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. City Administrator 0 Cc-) RESOLUTION NO. 11911 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 10 PROJECT NO. 02 -19 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of streets throughout the City by crack sealing maintenance. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 2:00 pm on Monday, May 6th 2002, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, May 28th 2002, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the • City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 9th day of April 2002. Mayor City Administrator n U % (c') Hutchinson City Center • Ill Hassan Str l SE Hutchh�, MN 55350.2522 M O 320- 557.5151/F" 320.234-4240 R A N D U M TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Discussion of Jefferson Street SE Report and Project Status Letting No. 9/Project No. 02 -18 DATE: April 4, 2002 SEH is in the process of completing the Feasibility Report for the above referenced project under the direction of the County, with substantial support from City staff. The project report will be presented to the residents on Monday, April 15th at 5:30 p.m. Background: • The County has agreed to pay for street and trail costs (including a portion of the storm sewer related to the street, but not including concrete curb and gutter). This is based on the assumption that the City takes over the route after construction is completed so that this route will become a `tumback ". This requires the annexation of this street north of Edmonton Avenue so that the route is continuous and entirely in the city limits (annexation of Edmonton Avenue is proceeding). • Annexation of the area to be served must proceed prior to hearings and construction. We have tried to • limit the annexation to areas that primarily desired immediate service, however this area does include some properties that expressed a desire not to be annexed. By limiting the area begin annexed, we hope to simplify annexation requirements and limit conflicts regarding the improvement. • It is expected that, due to required processes and time considerations, 2002 construction could only include sewer and water construction and a gravel base. Final street construction could not be completed until 2003. City Issues: • It is proposed that the City will follow previous assessment policies regarding annexed properties which would allow for the 10 -year deferment (or until hookup) of the sanitary sewer and watermain portions of the properties that have fully- certified septic systems (both must be hooked up at the same time). The street portion of the assessment would be immediately assessed, except fo rthe two properties that may be able to subdivide in the future. Policy would allow them to defer the entire portion of the future parcel(s) for 1 0- years. • Some properties on the north end of the project have been annexed and hooked up to city water and/or sewer for many years. It is assumed that the City will followthe standard policy for reconstruction for these parcels (city pays for sewer and water reconstruction, but assesses new services). Several lots annexed within the last few years have specific annexation agreements with the City that include full assessment. Current policy allows for SAC/WAC fees, currently $1,900 per parcel ($1,080 for sanitary sewer and $820 for watermain) to be assessed to cover city trunk expenses. Previous discussions have included assessing these costs to the newly annexed properties. Would there be any consideration of waiving or • reducing these fees for properties that are included in the original project scope? We believe that the proposed improvement has been structured to maximize the benefit to the surrounding property, while reducing costs to the property owners and limiting City expenditures. Primed m n yd d pep. - A) C Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 320.587.5151/Fu 320- 234 -4240 Memorandum To: Honorable Mayor and City Council From: Randy DeVries, Gary Plotz, and Doug Johnson Date: 4/4/02 Re: Advertising for 65 yard blending line for the compost facility We are requesting to advertise and take bids for a 65- yard blending line for the compost facility. This project was . scheduled to be completed in 2002, and was approved in the 2002 budget. 40 Printed on recycled paper - U / e 0 Ordinance No. 02 -309 Publication No. 6694 AN ORDINANCE AMENDING HUTCHINSON CITY ORDINANCE SECTION 5.41 PERTAINING TO LIQUOR SALES AT SPORTS, CONVENTION OR CULTURAL FACILITIES BY SPECIFYING CERTAIN LICENSE HOLDERS SEC. 5.41. SPORTS, CONVENTION OR CULTURAL FACILITIES LICENSE. The Council may authorize any holder of an on -sale liquor license, which under this section shall include clubs and restaurants issued by the City or by an adjacent municipality to sell liquor at any convention, banquet, conference, meeting or social affair conducted on the premises of a sports, convention or cultural facility owned by the City, or instrumentality thereof having independent policy - making and appropriating authority and located within the City. The licensee must be engaged to sell liquor at such an event by the person or organization permitted to use the premises, and may sell liquor only to persons attending the event. The licensee shall not sell liquor to any person attending or participating in any amateur athletic event. Such sales may be limited to designated areas of the facility. All such sales shall be subject to state laws and city • ordinances pertaining to alcoholic beverages. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this day of April, 2002 Attest: Gary D. Plotz, City Administrator n U Marlin Torgerson, Mayor Publication No. 6710 • Ordinance No. 02 -311 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, CHANGING THE BOUNDARIES OF ELECTION PRECINCTS. THE CITY OF HUTCHINSON ORDAINS: Section 1. In accordance with Minnesota Statute 204B.14, the City of Hutchinson does hereby adopt new election precincts, identified as Precincts 1, 2 and 3, specifically described as: Subd. 1. Precinct 1 of the City of Hutchinson shall include all that territory of the City of Hutchinson lying east of the centerline of Highway 15 to the intersection of Lynn Road, extended north to the intersection Lynn Road with Second Avenue SW, thence north to the intersection Lynn Road with Second Avenue SW, thence easterly along the centerline of Second Avenue SW to the intersection of Second Avenue SW and Main Street, thence northerly along the centerline of Main Street to the intersection of Main Street and Fourth Avenue NE, thence in a generally southeasterly direction along the centerline of Fourth Avenue NE to the intersection of Bluff Street and thence northeasterly along the centerline of Bluff Street tot he City boundary, with all lands hereafter annexed lying east and south of the above designated ward boundary shall be • included in Precinct 1; Subd. 2. The Second Precinct shall include all that territory of the City of Hutchinson lying north and west of the following described lines: Beginning at the intersection of Bluff Street and the city limits and continuing along the centerline of Bluff Street in a southwesterly direction to the intersection of Bluff Street and Fourth Avenue NE and continuing in a northwesterly direction along the centerline of Fourth Avenue NE to the intersection of Fourth Avenue NE and Main Street, thence south along the centerline of Main Street to the intersection of Main Street and Second Avenue SW, thence west along the centerline of Second Avenue SW to the intersection of Second Avenue SW and Dale -Glen Street, thence proceeding at a-90 degfee angle north on Glen Street to the south bank of the Crow River and thence along the south bank of the Crow River to a point intersecting with the westerly boundary of the City of Hutchinson; lands hereinafter annexed lying north and west of the above described precinct boundary shall be included in Precinct 2; Subd. 3. The Third Precinct shall include all that territory of the City of Hutchinson lying west and south of the following described lines: Beginning at the intersection of Highway 15 South and the city limits of the City of Hutchinson, thence along the centerline of said Highway in a northerly direction to Lynn Road and continuing along the centerline of Lynn Road to the intersection of Lynn Road and Second Avenue SW, thence west east along Second Avenue SW to the intersection of • Second Avenue SW and Dale Glen Street, then in a northerly direction to the Crow River and g�� proceeding along the south bank of the Crow River to a point intersecting with the • westerly boundary of the City of Hutchinson; lands hereinafter annexed lying south and west of the above described precinct boundary shall be included in Precinct 3; and as also shown on the attached map, marked as "Exhibit A" and incorporated as if fully set out herein. Section 2. This ordinance shall take effect upon its adoption and publication and as provided in Minnesota Statute 20413.14. Adopted by the City Council this day of April, 2002. ATTEST: Marlin Torgerson, Mayor • • Gary D. Plotz, City Administrator C Hutchinson City Center 111 Hassan Street SE Hutchim , MN 55350 -2522 320- 587.5151/Fu 3202344240 CONTINUED PUBLIC HEARING NOTICE Juul Road NE Letting No. 3/Project No. 02 -06 Please note that the Public Hearing that was held on March 26 I was continued until Tuesday, April 23rd at 6 p.m. in the City Council Chambers. Based on comments and concerns raised at the meeting, staff has rechecked the repair records of the sewer and water and reviewed the video tape of the sanitary sewer lines. The tape indicates many areas of concern: significant tree roots in lines and services, offset joints, mineral deposits in line blocking flow, lack of slope limiting flows, water infiltration, multiple materials indicating deterioration and other areas of concern. Repairing these items in -place is not feasible, and we are reaffirming our position that the lines should be replaced. However, the sewer line from Merrill Street to Lynn Road is in much better condition, with only minor tree roots, cracking and other problems. We are therefore recommending that this block be revised to only include a mill and overlay of bituminous. We have also set another time for a Neighborhood Meeting (Thursday, April 18 at 5:30) to discuss concerns with the neighborhood. • Thank you for your input and consideration. Primed o .ecycled paM -