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cp05-14-2002 c• AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, MAY 14, 2002 1. CALL TO ORDER— 5:30 P.M. 2. INVOCATION — Rev. Randy Freund, Faith Lutheran Church 3. MINUTES (a) REGULAR MEETING OF APRIL 23, 2002 (b) BID OPENING MINUTES FROM MAY 3, 2002 (c) BID OPENING MINUTES FROM MAY 6, 2002 Action - Motion to approve as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR APRIL 2002 2. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM MARCH 25, 2002 • 3. HUTCHINSON PLANNING COMMISSION MINUTES FROM MARCH 19, 2002 4. PARKS, RECREATION AND COMMUNITY EDUCATION MEETING MINUTES FROM APRIL 4, 2002 5. BUILDING DEPARTMENT MONTHLY REPORT FOR APRIL 2002 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 02 -312 — AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND (30.1 ACRES) OWNED BY THE CITY OF HUTCHINSON AND ABUTTING THE CITY OF HUTCHINSON PURSUANT TO MINNESOTA STATUTES 414.033, SUBDIVISION 2(1) (SECOND READING AND ADOPTION) 2. RESOLUTION NO. 11932—RESOLUTION TO SELL AT AUCTION UNCLAIMED & SURPLUS PROPERTY 3. RESOLUTION NO. 11936 — RESOLUTION AMENDING RESOLUTION NO. 9593 THE CITY OF HUTCHIN SON EMPLOYEE HANDBOOK — PERSONNEL POLICY SECTION 22 4. RESOLUTION NO. 11937 — RESOLUTION ACCEPTING BID AND AWARDING CONTRACT FOR LETTING NO. 2, PROJECT NO. 02 -03 (STREET LIGHT IMPROVEMENTS) 5. RESOLUTION NO. 11938 —RESOLUTION DECLARING COST TO BE ASSESSED fl AND ORDERING PREPARATION OF PROPOSED ASSESSMENT FOR ASSESSMENT RPLL NO. 5054, LETTING NO. 4 & 5, PROJECT NO. 02 -11 (OAK ST NE), 02 -12 (9 " AVENUE NE), 02 -13 (CIVIC ARENA ACCESS) AND 02 -14 CITY COUNCIL AGENDA — MAY 14.2002 (MISC. STREET /SIDEWALK MAINTENANCE) 6. RESOLUTION NO. 11939 — RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ROLL NO. 5054, LETTING NO. 4 & 5 7. RESOLUTION NO. 11940 — RESOLUTION FOR PURCHASE OF ASPHALT COMPACTOR/ROLLER AND CRACK SEALANT INSTALLATION (c) CONSIDERATION FOR APPROVAL OF DANCE PERMIT FOR JAKE BANDEMEIER FOR POLKA FEST ON JUNE 5 —7, 2002, AT MCLEOD COUNTY FAIRGROUNDS (d) CONSIDERATION FOR APPROVAL OF ON -SALE NON - INTOXICATING MALT LIQUOR LICENSE FOR MEADOWLINKS GOLF CLUB (e) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR HUTCHINSON FIRE RELIEF ASSOCIATION AT HUTCHINSON FIRE STATION ON SEPTEMBER 14, 2002 (f) CONSIDERATION FOR APPROVAL OF PEDDLER'S LICENSE FOR GERALD JOHNSON TO SELL NOVELTIES AT JAYCEE WATER CARNIVAL PARADE ON JUNE 16, 2002 (g) CONSIDERATION FOR APPROVALS AND PERMITS FOR THE 60' ANNUAL HUTCHIN SON JAYCEE WATER CARNIVAL FOR JUNE 10— 16, 2002 • (h) CONSIDERATION FOR APPROVAL OF CITY OF HUTCHINSON VISION STATEMENT (i) CONSIDERATION FOR APPROVAL OF TEMPORARY LIQUOR LICENSE FOR ELKS LODGE FROM JUNE 27 — 30, 2002 (j) CONSIDERATION FOR APPROVAL OF TEMPORARY L IQUOR LICENSE FOR VFW POST 906 FROM JUNE 6 — 8, 2002 (k) CONSIDERATION OF SHORT -TERM GAMBLING LICENSE FOR CROW RIVER HABITAT ON AUGUST 20, 2002, AT MCLEOD COUNTY FAIRGROUNDS (1) CONSIDERATION OF AWARDING BID TO MAGNEY CONSTRUCTION FOR FIRE TOWER TRAINING CENTER Action — Motion to approve consent agenda 5. PUBLIC HEARING —6:00 P.M. (a) VACATION OF A PORTION OF WASHINGTON AVENUE EAST OF THE SOUTH FORK OF THE CROW RIVER Action — Motion to reject— Motion to approve 6. COMMUNICATIONS, REQUESTS AND PETITIONS CITY COUNCIL AGENDA —MAY 14, 2002 7. UNFINISHED BUSINESS (a) CONSIDERATION OF ORDINANCE NO. 02 -308 — AN ORDINANCE AMENDING HUTCHINSON CITY ORDINANCE SECTION 10.47 TO INCLUDE PROVISIONS FOR THE LICENSING OF EXCAVATORS (SET SECOND READING AND ADOPTIONFOR MAY 28, 2002) Action — Motion to reject — Motion to approve 8. NEW BUSINESS (a) CONSIDERATION OF SETTING DATE FOR JOINT MEETING WITH CHARTER COMMISSION Action — (b) CONSIDERATION FOR APPROVAL OF ACQUISITION OF BERNHAGEN PROPERTY Action — Motion to reject — Motion to approve (c) CONSIDERATION OF SETTING SPECIAL MEETING TO DISCUSS THE STATUS OF FLYERS/HI TOPS LIQUOR LICENSE Action — (d) CONSIDERATION OF HUTCHINSON POLICE SERVICES ENTERING INTO • AGREEMENT WITH HUTCHINSON AREA HEALTH TO PROVIDE HOSPITAL SECURITY Action — Motion to reject — Motion to approve MISCELLANEOUS (a) COMMUNICATIONS 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Action — Motion to approve and authorize payment of Verified Claims A from appropriate funds (b) VERIFIED CLAIMS B Action— Motion to approve and authorize payment of Verified Claims B from appropriate funds 11. ADJOURN • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL APRIL 23, 2002 1. CALL TO ORDER — 5:30 P.M. Mayor Mar m Torgerson cal e the meeting to order. Council Members present were John Mlinar, Jim Haugen, Kay Peterson and Duane Hoversten. Also present were Gary Plotz, City Administrator, John Rodeberg, Director of Engineering/Public Works and Marc Sebora, City Attorney. 2. INVO CT — Rev. Howard Anderson, of Hunter's Ridge Community Church, delivered the mvocathon. 3. MINUTES (a) REGULAR MEETING OF APRIL 9, 2002 Minutes were approved as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM FEBRUARY 21, 2002 2. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES FROM MARCH 7, 2002 3. HUTCHINSON AIRPORT COMMISSION MINUTES FROM OCTOBER 18, 2001 4. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR FEBRUARY 2002 5. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR MARCH 2002 6. CITY OF HUTCHINSON FINANCIAL REPORT FOR MARCH 2002 7. CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT FOR MARCH 2002 8. HUTCHINSON AREA HEALTH CARE BOARD MEETING MINUTES FROM MARCH 19, 2002 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 02 -309 — AN ORDINANCE AMENDING HUTCHINSON CITY ORDINANCE SECTION 5.41 PERTAINING TO LIQUOR SALES AT SPORTS, CONVENTION OR CULTURAL FACILITIES (SECOND READING AND ADOPTION) 2. ORDINANCE NO. 02-311 — AN ORDINANCE CHANGING THE BOUNDARIES OF ELECTION PRECINCTS (SECOND READING AND ADOPTION) 3. FORD RANGER PPICKUPS —RESOLUTION CE I EM & CHAIRS F CHAIRS FOR • CENTER 4. RESOLUTION NO. 11935 — RESOLUTION IN SUPPORT OF HUTCHINSON UTILITIES COMMISSION CONSTRUCTION OF NATURAL GAS PIPELINE CITY COUNCIL MINUTES — APRIL 23, 2002 • 5. RESOLUTION NO. 11933 —RESOLUTION TO ENTER INTO LEASE AGREEMENT WITH STATE OF MINNESOTA, DEPARTMENT OF PUBLIC SAFETY, FOR DRIVER EXAM STATION IN CITY CENTER (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A VARIANCE REQUESTED BY CHRISTIAN CHRISTENSEN TO REDUCE SIDE YARD SETBACK FROM 6 FEET TO 2 FEET 4 INCHES FOR EXPANSION OF SHED LOCATED AT 915 2 AVENUE SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11926) 2. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY BRUCE SCHULTZ TO INSTALL A 47" FENCE IN FRONT YARD LOCATED AT 545 MAIN STREET SOUTH WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11927) 3. CONSIDERATION OF A CONDITIONAL USE PERMIT AND SKETCH PLAN SUBMITTED BY KEVIN COMPTON TO CONSTRUCT TWIN HOMES IN PLANNED DEVELOPMENT DISTRICT WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11928) 4. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY THE CITY OF HUTCHINSON TO CONSTRUCT A STO WATER RETENTION POND IN THE FLOOD PLAIN LOCATED AT 840 — AVENUE SE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11929) 5. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY THE CITY OF HUTCHINSON FOR SHORELAND IMPROVEMENTS LOCATED AT 300 LES KOUBA PARKWAY WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11930) 6. CONSIDERATION OF ORDINANCE NO. 02 -313 — AN ORDINANCE FOR ANNEXATION OF CITY PROPERTY LOCATED IN HASSAN VALLEY TOWNSHIP — EDMONTON AVENUE RIGHT -OF -WAY (7.98 ACRES) AND PROPER DEEDED TO THE CITY FOR BICYCLE TRAIL PURPOSES ( 22.2 AC OR (WAIV 4, IRS READING AND SET SECOND READING (d) CONSI LEGION ON MAY 25 AND JUNE 6 — 8, TEMPORA Q002L AT MCLEOD COUNTY FAIRGROUNDS (e) CONSIDERATION FOR APPROVAL OF SHORT -TERM ON -SALE NON - INTOXICATING LIQUOR LICENSE FOR AMERCINA LEGION ON MAY 4, 2002, AT MCLEOD COUNTY FAIRGROUNDS (fl RETAIL ON -SALE NON - INTOXICATING MALT LIQUOR (3.2 BEER) LIQUOR LICENSE RENEWALS • GODFATHER'S PIZZA • SKY VENTURES, LLC DBA PIZZA HUT • • LITTLE CROW BOWLING LANES • HUTCHINSON HUSKIES BASEBALL ASSOCIATION (g) RETAIL OFF -SALE NON - INTOXICATING MALT LIQUOR (3.2 BEER) LIQUOR LICENSE RENEWALS CITY COUNCIL MINUTES — APRIL 23, 2002 • • WAL -MART • ERICKSON OIL PRODUCTS (4 AVENUE) • SPEEDWAY SUPERAMERICA • TOM THUMB DBA BONKERS • COBORN'S DBA CASH WISE FOODS • TWIN CITIES AVANTI STORES DBA BUDGET MART CITGO QUIK MART (h) CONSIDERATION FOR APPROVAL OF PARADE ROUTES FOR ZUHRAH SHRINE ON MAY 4, 2002, AND AMERICAN LEGION POST 96 ON MAY 27, 2002 (i) CONSIDERATION FOR APPROVAL OF SHORT -TERM GAMBLING LICENSE FOR CONNECT CARE ON AUGUST 20, 2002, AT MCLEOD COUNTY FAIRGROUNDS (j) LETTING NO. 2, PROJECT NO. 02 -03 (STREET LIGHT IMPROVEMENTS THROUGHOUT CITY) (k) LETTING NO. 4, PROJECT NO. 00 -05 (JORGENSON STREET SE —1006 JORGENSON STREET SE — STAFFORD PROPERTY) (1) , PRYJECT NO. 02 -19 (CRACK SEALING STREET MAINI'ENAMCE THROUGHOUT (m)LETTING NO. 2, PROJECT NO. 00 -02 (CHANGE ORDER NO. 3) (n) LETTING NO. 10, PROJECT NO. 01 -22 (CHANGE ORDER NO. 1) • Mayor Torgerson recited Resolution No. 11935 in support of the natural gas pipeline. Mayor Torgerson noted that this project is part of an attempt to block the pipeline by a competitor. Item 4(c)3 was tabled by the City Council, due to the fact that it was tabled by the Planning Commission at the April 22, 2002, Planning Commission meeting. Gary Plotz noted that action for Items 4(b)l and 4(b)2 will be adopting the ordinances. Motion by Mlinar, second by Haugen, to approve consent agenda, with the exception if Item 4(c)3, and to clarify that Items 4(b)1 and 4(b)2 will be adopting the specified ordinances. Motion carried unanimously. 5. PUBLIC HEARING — 6:00 P.M. — NE AREA TRUNK (a) L E 1 & 2�� S AVENUE SE FROM CROW RIVER BRIDGE TO MICHIGAN STREET John Rodeberg, Director of Engineering/Public Works, stated that part of this project is to construct a pond in the Tartan Park area. The largest part of the project is the sanitary sewer line. This is a large trunk line that serves a large portion of the city that will provide for future capacity. Mr. Rodeberg reviewed the project scope and the approximate assessment costs. Michael Haefner, American Energy Systems, presented before the Council. Mr. Haefne[ explained that he has a business with a large amount of footage on Michigan Avenue and 5 Avenue and wanted to know how this project will benefit his lot. Mr. Rodeberg noted that Mr. Haefner will receive a 132' credit on the long side of his lot. Mr. Haefner also expressed that the pond and the trunk sewer line will not benefit him, and he does not feel that the assessments specific to these items should effect him. Mr. Rodeberg noted that the standard formula for determining assessment costs would be applied to American Energy Systems. 3a) CITY COUNCIL MINUTES — APRIL 23, 2002 No pond or trunk sewer assessments proposed for his property. Jim Haugen asked Mr. Rodeberg if the Ridgewater College property is able to be assessed in that it is state property. Mr. Rodeberg confirmed that this property can be assessed. Motion by Mlinar, second by Peterson to close the public hearing. Motion carried unanimously. Motion by Hoversten, second by Haugen to approve Letting No. 1, Project No. 02 -01 & 02- 02 — authorizing ordering advertisement for bids. Motion carried unanimously. (b) LETTING NO. 3, PROJECT NO. 02 -04 (FAIR AVENUE SE), 02 -05 (OAKLAND AVENUE SE) AND 02 -06 (JUUL ROAD SW) John Rodeberg stated that most of the concerns in this Letting are related to Juul Road. At the March 19, 2002, Council meeting, residents had requested that other options be explored to reduce the price to improve this street. Mr. Rodeberg stated that staff has proposed to change the project by dropping the complete reconstruction from Lynn Road to Merrill Street and only conduct mill and overlay. The cost of the project has been reduced approximately 35 %. The assessments of the western portion of the street are the same as originally presented. The next portion of this process is to approve seeking bids for the project and acquiring more accurate assessment costs. Mr. Rodeberg detailed several sanitary sewer and watermain issues that should be addressed this year. In addition, residents have street and landscaping issues, and have concerns regarding the trees along the boulevards. Mr. Rodeberg explained that there is a video that is available for viewing of the underground piping, however he also used a graphic to show the number of tree roots, concrete and other blockages in the lines. The proposal is for the western two blocks to remain the same as originally proposed, and having the eastern block have only a mill and overlay. • Merrill Johnson, 748 Jun] Road, presented before the Council. Mr. Johnson shared some approximate, preliminary numbers that he had put together on the cost of the project. Mr. Johnson also expressed that he felt there was no benefit to the new storm sewer system. Mr. Johnson also expressed that this is a state aid street and he questioned why the City is not picking up part of the cost. Mr. Rodeberg stated that the City does not cover the costs on state aid streets. Mr. Rodeberg referred to Jefferson Street, where the cost is partially being covered by the City, but that is due to areas being annexed into the City. There was some discussion as to the City's assessment policy. Mayor Torgerson clarified that truck routes are a thicker road and the City pays for the extra layer of overlay. There was further discussion and comparisons of Jefferson Street to Juul Road. Mr. Johnson's main concern is the high cost and the fact that he has been assessed three times in the length of time that he has lived on Juul Road. Motion by Peterson, second by Mlinar to approve Letting No. 3, Project No. 02 -04, 02 -05 and 02 -06 — authorizing ordering advertisement for bids. Mr. Mlinar noted that firm assessment numbers will be delivered to the residents of this area. Mr. Rodeberg noted that the bids should be received by mid -May and the exact proposed assessments will be mailed out to the residents at least 10 days before the assessment hearing, currently proposed for mid -June. Motion carried unanimously. 6. COMMUNIC REQUESTS AND PETITIONS 7. UNFINISHED BUSINESS (a) CONSIDERATION OF ORDINANCE NO. 02 -308 — AN ORDINANCE AMENDING HUTCHINSON CITY ORDINANCE SECTION 10.47 TO INCLUDE PROVISIONS FOR THE LICENSING OF EXCAVATORS (SET SECOND READING AND ADOPTION FOR MAY 14, 2002) Duane Hoversten noted that he has concerns with the wording in Subd. 7. Mr. Hoversten 4 3 [C�_) CITY COUNCIL MINUTES —APRIL 23, 2002 recommended adding the wording "for severing or damaging an unmarked utility or • negligently severing or damaging a marked utility" to the first sentence. Mr. Hoversten also recommended that staff develop a policy that would go along with this ordinance. Motion by Hoversten, second by Peterson to table this item until May 14, 2002 and add the proposed language to Subd. 7 Motion carried unanimously. S. NEW BUSINESS (a) CONSIDERATION OF SETTING DATE FOR CLOSED MEETING FOR CITY ADMINISTRATOR PERFORMANCE REVIEW Motion by Mlinar, second by Haugen, to set date for May 14, 2002, immediately following the City Council meeting to discuss City Administrator performance review. Motion carved unanimously. Marc Sebora noted that the City Administrator does have the discretion to open the meeting after it has been closed. (b) CONSIDERATION OF PURSUING INDUSTRIAL PARK EXPANSION VIA NEGOTIATION OR CONDEMNATION The word "should" was recommended to be changed to "will' in the sentence "...then the City should institute condemnation proceedings to ensure..." Motion by Haugen, second by Hoversten, to approve Resolution No. 11934 with the exception of changing "should" to "will'. Motion carried unanimously. (c) DISCUSSION OF PLANNING COMMISSION APPOINTMENTS Marc Sebora noted that he had reviewed the Planning Commission ordinance that was revised in 1997. Mr. Sebora determined that the Planning Commission should only consist of residents of the city, plus one Council Member. Mayor Torprson noted that he does not recall a time that a non - resident has ever served on the Planning Commission and he is in agreement with the decision of Mr. Sebora. Mayor Torgerson appointed Steve Jansick to the Planning Commission, due to the fact that Todd Schnobrich resides outside the city limits. Motion by Peterson, second by Mlinar, to appoint Steve Jansick to the Planning Commission. Motion carried unanimously. 9. MISCELLANEOUS (a) COMMUNICATIONS Jim Haugen — Mr. Haugen commended John Rodeberg and his staff on the excessive work that was researched on the Juul Road project. John Mlinar — Mr. Mlinar thanked Melissa Starke, Secretary to the Council, for a packet of information regarding boards and commissions. Duane Hoversten — Mr. Hoversten commented on the Downtown Association meeting that was held on April 22, 2002. The proposed advancements for the City are very exciting Mayor Torgerson that an Open House will be held on May 6, 2002, to expand on the • Downtown Revitalization Project. Gary Plotz — Mr. Plotz reviewed the items that were discussed at the Team Leadership Meeting earlier in the day: BioSolids Drying Facility — has been determined that the 3c�� CITY COUNCIL MINUTES — APRIL 23, 2002 BioSolids facility is considered an occupancy to the equivalency of a grain drying facility. • A change order will be presented to the Council for a sprinkling system of the main room in the facility. A wastewater permit was authorized by the MPCA with no phosphorous limits that need to be met. An AW WA Waterworks Convention will be held in June and Randy DeVries, Director of Water /Wastewater/Resource Recovery, recommended that it may be beneficial for the Mayor and council members to attend. A meeting was held with the Carver County Solid Waste Board, where the City of Hutchinson presented on the compost site. Carver County has interest in developing a site similar to Hutchinson' s. Gary Plotz presented before the County Commissioners on tax abatement — the County board approved to work on a county policy to address tax abatement. Discussion was held on an alternative liquor store site location or a second location. The City's Vision Statement was reviewed. Benchmarking is going to be conducted within each department and create measurements for each area. The Fair Board approved deeding the fairgrounds property to the County. Mr. Plotz recommended that a committee be appointed consisting of two council members and members of city staff to work with county representatives on this transition.Mayor Torgerson and Duane Hoversten will sit on this committee, as well as Gary Plotz and Dolf Moon to meet with County representatives. Motion by Mlinar, second by Peterson to appoint Mayor Torgerson, Duane Hoversten, Gary Plotz and Dolf Moon to a sub -committee to work with county representatives on the McLeod County Fairgrounds transition. Motion carried unanimously. John Rodeberg — Mr. Rodeberg stated that a meeting was held last week with the Jefferson Street residents regarding the assessment policies of the City. Staff is proposing to move ahead with the annexation of the Jefferson Street area and it can be approved by ordinance. A questionnaire is going to be sent out by McLeod County to the residents relating to the opinion of the residents of moving ahead with the project. The County will be leading this • entire process. Mr. Rodeberg also noted that there was a request by the owners of Salon Montage for closing of the sidewalk in front of their business on Main Street. This request will be forwarded to the police department for final approval. Marlin Torgcrson — Mayor Torgerson noted that on May 4 there are several events occurring in Hutchinson. They include the Bike & Blade Bonanza, City-wide Garage Sale, VFW Meeting, and the Zuhrah Shrine Spring Ceremonial and Parade. Mayor Torgerson also reminded residents that a Board of Equalization meeting will be held on May 9, 2002, at 4:30 p.m. Lastly, Mayor Torgerson noted that he City of Hutchinson is one of three finalists for an environmental award. 10. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Motion by Mlinar, second by Peterson, to approve and authorize payment of Verified Claims A from appropriate funds. Motion carried unanimously. 11. ADJOURN With no further business to discuss, the meeting adjourned at 6:50 p.m. 0 • MINUTES BID OPENING FIRE TOWER TRAINING CENTER MAY 3, 2002 Present: Ken Merrill, Finance Director, Brad Emans, Fire Chief, and Melissa Starke, Recorder. Ken Merrill, Finance Director called the bid opening to order at 2:05 p.m. Mr. Merrill dispensed with the reading of Publication No. 6678, Advertisement for Bids. Mr. Merrill noted that the City Council reserves the right to reject all bids and to waive any informalities and irregularities as signed by Gary D. Plotz, City Administrator. The following bids were opened and read: Construction Results Bid Amount Plymouth, MN Base: 5215,990.00 Bid Bond Included Alt. 41: none Addendums 1 &2 acknowledged Alt. #2: $10,900.00 • Marcy Construction Bid Amount St. Louis Park, MN Base: $200,600.00 Bid Bond Included Alt. #1: none Addendums 1 &2 acknowledged Alt. #2: $9,800.00 Magney Construction Bid Amount Excelsior, MN Base: $182,200.00 Bid Bond Included Alt. #1: none Addendums 1 &2 acknowledged Alt. #2: $11,000.00 Gopher State Contractors Bid Amount Rice, MN Base: $317,137.00 Bid Bond Included Alt. #1: none Addendums 1 &2 acknowledged Alt. #2: $11,844.00 KHC Construction, Inc. Bid Amount Marshall, MN Base: $256,000.00 Bid Bond Included Alt. #1: none Addendums 1 &2 acknowledged Alt. 42: $14,000.00 Moorhead Construction Co. Bid Amount Moorhead, MN Base: $260,780.00 Bid Bond Included Alt. 91: none • Addendums 1 &2 acknowledged Alt. 42: $10,000.00 3c4�� • Marcus Construction Co. Bid Amount Prinsburg, MN Base: $247,900.00 Bid Bond Included Alt. 91: none Addendums 1 &2 acknowledged Alt. #2: $11,160.00 The bid was referred to staff for review. It will be before the City Council for consideration and awarding on May 14, 2002. The bid opening adjourned at 2:15 p.m. Marlin Torgerson, Mayor • • ATTEST: Gary D. Plotz, City Administrator 3(h� MINUTES • BID OPENING LETTING NO. 2 /PROJECT NO. 02 -03 LETTING NO. 4 & 5 /PROJECT NO. 02- 11/02- 12/02 - 13/02 -14 MAY 6, 2002 Present: Gary Plotz, City Administrator, John Rodeberg, Director of Engineering/Public Works, and Melissa Starke, recorder. Gary Plotz, City Administrator called the bid opening to order at 2:05 p.m. Letting No. 2 Mr. Plotz dispensed with the reading of Publication No. 6713, Advertisement for Bids, Letting No. 2, Project No. 02 -03. The following bids were opened and read: Accurate Electric, Inc. 65 — 43 St. NE Sauk Rapids, MN Bid Amount $93,110.00 Bid bond included Addendums 1 & 2 acknowledged • Design Electrical Contractors 4211 Roosevelt Rd St. Cloud, MN Bid Amount $71,077.00 Bid bond included Addendums 1 & 2 acknowledged Electrical Installation & Maint. Co. 1480 County Rd 90 Maple Plain, MN Bid Amount $101,873.00 Bid bond included Addendums 1 & 2 acknowledged Quade's Inc. 35 — 4` Avenue NE Hutchinson, MN 55350 Bid Amount $83,036.00 Bid bond included Addendums 1 & 2 acknowledged The bids were referred to staff for review and a recommendation. They will be before the City Council for consideration and awarding on May 14, 2002. Letting No. 4 & 5 • Mr. Plotz dispensed with the reading of Publication No. 6712, Advertisement for Bids, Letting No. 4 & 5, Project Nos. 02 -11, 02 -12, 02 -13, 02 -14. The following bids were opened and read: 3 ( ( =) Duininck Bros. Inc. • 4086 1h Street PO Box 208 Prinsburg, MN Bid Amount $495,744.50 Bid bond included Addendums 1 & 2 acknowledged R &R Excavating Inc. 805 Hwy 7 West Hutchinson, MN 55350 Bid Amount $611,857.00 Bid bond included Addendums 1 & 2 acknowledged Rickert Excavating Inc. 212 Division St PO Box 370 Brownton, MN 55312 Bid Amount $515,250.50 Schoep & Sons Contracting, LLC 345 Wilkins St. Montevideo, MN 56265 Bid Amount $479,008.20 Bid bond included Addendums 1 & 2 acknowledged • Wm Mueller & Sons Inc 831 Park Ave. PO Box 247 Hamburg, MN 55339 Bid Amount $490,636.80 Bid bond included Addendums 1 & 2 acknowledged The bids were referred to staff for review and a recommendation. They will be before the City Council for consideration and awarding on May 14, 2002. The bid opening adjourned at 2:15 p.m. ATTEST: Marlin Torgerson, Mayor Gary D. Plotz, City Administrator F I 3�c� 0 Memo To: Mayor and City Council Members Frone Brad Emans, Fire Chief Date-. 05/01/02 Re: Monthly Council Update The Hutchinson Fire Department responded to 29 general alarms in the month of April. This is the breakdown of those calls: City: • Residential Commercial / Industrial 5 Multifamily 1 School Type 2 Hazardous Material 7 Vehicle 1 Grass 1 Carbon Monoxide 3 Good Will 1 Rural: Residential 2 Rescue 2 Grass 2 • • Page 1 Drills I Meetings / Other OSHA Required Ladder Safety OSHA Required SCBA Refresher Ladder Placement Auto Extrication Updates / hands-on Regional Fire Department Meeting in Silver Lake Attended the "McLeod County Heart Walk" Attended the "We Care About Our Kids" in the Hutch Mall • • Page 2 y L <<� 0 Minutes Hutchinson Public Library Board March 25. 2002 Present: Herman Hannemann, Mary Henke, Julie Jensen, Connie Lambert. Kay Peterson, Newt Potter Absent: John Hassinger, Kay Johnson, Larry Ladd The meeting was called to order by President Connie Lambert. The minutes of the February 25, 2002 meeting were approved as written. Pioneerland Board Report: Herman Hannemann noted a) that the Children's Internet Policy Act has been challenged and is now in court and b) that the Pioneerland Library System Awards Dinner will be held April 18 at the Benson Golf Course. Old Business: • 1. Staffing is in place for increased library hours to take effect Monday, April 15, the first day of National Library Week. New hours are 10 -9 MTWTh and 10 -5 FSa. 2. The Board expressed its appreciation to Newt Potter who built and installed two oak benches in the library entryway. Plates acknowledging the gift are to be installed. 3. A sealer was applied around each window, which appears to have stopped whistling sounds. Window locks are vet to be added. 4. A tree near the library entrance, which was cut down by a snowplow, will be replaced. The City Forester recommends two additional trees. 5. A Library Board - sponsored community forum -- "Understanding Islam"- - is scheduled for Wednesday, April 10, 7:30 p. in the library. John Hassinger will introduce the speaker. Publicity will include an article in the LgAd L fliers to be posted around town, and possible inclusion on the marquee at the electric plant. 6. The Board nominated the Friends of the Hutchinson Public Library for the PLS Hall of Fame Award to be presented at the April 18 banquet in Benson. Lck� a • 7. Discussion continued on the Hutchinson Community Foundation's request for a sign at the Library entrance acknowledging its contribution to the automated door project. The impasse centers on recognizing the HCF but not other donors to the project and the lack of a general policy for acknowledging gifts. d. A notice is to appear in the Leader that announces vacancies on the PLS Board and calls for interested volunteers. New Business: 1. Board members whose terms are up for reappointment are Connie Lambert and Newt Potter. 1. Board Officers will be elected at the April meeting. 3. Mary reported that Pioneerland needs long -range goals /a long -range plan from the Hutchinson Public Library. According to Mary's PLS supervisor we are to solicit from community members their perceptions of current library services. We are to assess what the library is doing well, what needs work, and how we propose to improve. Mary was provided with detailed guidelines for this self - assessment procedure. Sentiment of the Board is to convene a focus group, possibly in September. NEXT MEETING: MONDAY. APRIL 22 AT 4:30 P. Meeting adjourned. - Julie M. Jensen, Acting Secretary • MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, March 19'", 2002 • 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Bill Arndt at 5:30 p.m. with the following members present: Jim Haugen, Dean Kirchoff, Lynn Otteson, Jason Olsen, Brandon Fraser, Kathy Hanneman and Chairman Arndt. Also Present: Julie Wischnack, AICP, City of Hutchinson Director of Planning/Building/Zoning, Marc Sebora, City Attorney, Mark Schnobrich, City Forester and Bonnie Baumetz, Planning Coordinator CONSENT AGENDA a) CONSIDERATION OF MINUTES DATED February 19, 2002 Mr. Haugen made a motion to approve the minutes dated February 19, 2002. The motion was seconded by Mr. Kirchoff and carried unanimously. 3. PUBLIC HEARINGS A) CONSIDERATION OF A CONDITIONAL USE PERMIT TO APPROVE A PROPOSED SITE ENTRANCE AND SECURITY BUILDING CONSTRUCTION (which involves grading in the 100 year flood plain) AS REQUESTED BY 3M COMPANY, 905 ADAMS ST. SE. Chairman Arndt opened the hearing at 5:35 p.m. with the reading of publication #6684 as published in The Hutchinson Leader on Thursday, March 7, 2002. Ms. Wischnack commented on the request. She explained, the same request was approved in May, • 2001, however, the conditional use permit expired six months after approval. She stated the basement of the security building was to be used for storage and lockers. The flood proofing regulations have been discussed with 3M Company engineers. Ms. Wischnack stated planning staff is satisfied with the request and noted the staff recommendations which include: protected waters permitting, landscaping must be provided, as -built certification of the building's lowest level is required, movement of utilities will be at owner's expense and silt control must be provided. Mr. John Buncher, resident 3M engineer, stated the delay was due to a corporate decision. The plan is to have construction completed by September of this year. Rett Young, 446 Monroe St., voiced concern with increased traffic on 5' Ave. Ms. Wischnack stated the traffic count will increase. Mr. Young stated he is concerned children will play in heavy traffic. He asked if the city would consider providing development of a ramp park in Tartan Park. Ms. Wischnack explained there are plans to do some development within the next year of Tartan Park. Discussion followed on the type of entrance which will be an employee and shipping /receiving entrance. It will be developed with two lanes. One lane for employees and one for shipping and receiving. Brad Burich, 445 Adams, asked about the use for the other entrance at Fair Ave. Ms. Wischnack commented on the parking. Mr. Buncher stated one access will create one control point for security purposes. He stated traffic counts have been estimated. Mr. Bunch stated this would cause a major over load with many workers from out of town. He also has concerns with truck traffic on 5' Ave. Mr. Buncher stated the traffic plan for 3M was developed with the city plan at the time 5'" Ave was constructed. He stated there will be a 4 -way stop at 5' and Adams St. which will control traffic at that point. • Mr. Kirchoff moved to close the hearing. Seconded by Ms. Otteson the hearing closed at 6:00 p.m. Mr. Kirchoff made a motion to approve the request with staff recommendations. Seconded by Mr. Haugen the motion carried unanimously. Ms. Wischnack stated the item will be placed on the City Council consent agenda for their meeting March 26, 2002. 'A 6a)3 Minutes Planning Commission — March 19, 2002 Page 2 B) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY LARSON BUILDERS, APPLICANT, TO CONSTRUCT AN ADDITION ON A DETACHED GARAGE LOCATED AT 45-5"' AVE. NW. (THE PROPOSED GARAGE WOULD BE LARGER THAN 1000 SQ. F7) Chairman Amdt opened the hearing at 6:05 p.m. with the reading of publication #5685 as published in The Hutchinson Leader on Thursday, March 7, 2002. Ms. Baumetz presented the request and explained the revised building plans and location of the addition in relation to the house on the property. Ms. Otteson inquired about tree removal on the site. Ms. Delores Saar, property owner, stated no trees would be removed. Ms. Hanneman questioned the opening to the North. Mr. Arthur Saar, Jr. stated the revised plan is to have the opening to the South. Ms. Hanneman inquired about the need for a firewall with a gas fireplace in the porch. Ms. Wischnack stated the building official would look at building code issues at the time of building permit review. Mr. Haugen moved to close the hearing, seconded by Ms. Otteson the motion carried and the hearing closed at 6:25 p.m. Mr. Haugen made a motion to recommend to approve the request, seconded by Mr. Olsen the motion carried unanimously. Ms. Wischnack stated the item will be placed on the City Council consent agenda for their meeting March 26, 2002. NEW BUSINESS A) DISCUSSION OF SOIL ENHANCEMENT REQUIREMENT LANGUAGE TO BE ADDED TO CITY • CODE Ms. Wischnack commented on the City Forester's request for the amendment. Mark Schnobrich, City Forester, stated there are areas in the city with horrendous soils which should be corrected during development of land. The goal is to have soil conditions upgraded at the development stage. He commented on his presentation with the HRA board and suggestions to create incentives to upgrade soils and educate the homeowners. Mr. Schnobrich stated the boulevards are in need of soil upgrades. He explained possible solutions and proposals. Discussion followed regarding different ways to assess for the upgrade. Mr. Schnobrich stated he has contacted several other cities regarding their plan for soil upgrades in developments. Discussion followed on when and who to charge. It is the consensus of the Planning Commission for the City Forester to come back next month with options. 5. OLD BUSINESS None & COMMUNICATION FROM STAFF A) UPDATE ON THE VARIANCE REQUEST AT 605 BROWN ST. • Ms. Wischnack commented on the City Council decision not to grant the lot area variance for a duplex. She explained they tabled the item once due to public concerns and the hardship issues. B) UPDATE ON THE GATEWAY ORDINANCE Ms. Wischnack stated the ordinance was adopted with changes. (A (c,,-)3 Minutes Planning Commission — March 19, 2002 Page 3 • C) NEXT MEETING The next meeting will be held on Monday, April 22, 2002, at 5:30 p.m. 7. ADJOURNMENT There being no further business, the meeting adjourned at 7:30 p.m. • `J � L(�)3 MINUTES Parks, Recreation & Community Education Advisory Board • April 4, 2002 Members present: Jay Beytien, Rev, Todd Erstgaard, Mary Inglis, Ralph Johnson, John Mlinar, and Bruce Peterson. Dolf Moon and Sonja Muellerleile were also present. Minutes dated March 7, 2002 were approved by Mary Inglis and seconded by Bruce Peterson. OLD BUSINESS Annual Report: Dolf is pleased with what the staff presented. For those board members who have specific questions, the entire staff is very approachable, and would be glad to answer any questions or receive input. John Mlinar suggested that a presentation be formatted for Channel 10. Bruce Peterson agreed and added that the timing would be perfect for the coming advertising campaign for the balifield/aquatic park. Bernhagen Property: The property is located on Bluff Street/North High Drive. To this date there have been three meetings with the family. The purchase would be in the form of a three -year contract - for -deed, with the first and second year payments of $70,000 each, and the third year payment of the balance. The total cost would be $232,000 for 35 acres. Parkland dedication money could be utilized. It has been mutually agreed upon to have the property reassessed for market value. Until the time comes to begin building, the city would lease the land for farming, and would be sold if the project does not come to fruition. This will be presented to the City Council in April or May. • NEW BUSINESS Event Center: The May meeting will be held at the Event Center, to include a tour of the new facility. The web page is www.hutchinsoneventeenter.com . There is a voice mail system (234 -5656) currently being used to receive calls, which are routed to Barb and Dolf. The entire month of May will be "open house month ". Dates include: May 10 a noon activity with governing bodies; May 18 a community wide open house put on by seniors; May 23 a senior -wide open house. There also may be a Business After Hours with the Chamber. So far the project is on schedule. The opening was initially set for June 4. Construction is under budget but will spend the maximum allowed (51.3 million). Fairgrounds: April 15 the fair board will hold a secret ballot to vote on whether or not to deed the fairgrounds to the county. If this passes, the next step is to have the county coordinate with the city to manage the property (except for three weeks in August) in a joint- powers agreement. If this passes, there is the potential to add more sports facilities and have the ability to handle large groups in conjunction with the Event Center. Marian Filk would continue to be employed at the fairgrounds. ISD #423 could become a tenant, utilizing some space for school sports and using bond money to create locker rooms. If the Charter School would become a tenant, they would need approximately $900,000 to convert the space, and are also considering the HTI training facility as a temporary school. Community Education Budget: The budget will be submitted April 11. More information will be provided at the May meeting. The budget will be similar to last year. May 7` Registration: All board members are welcome to help. Please call Sonja at 587 -2975 to sign up. There will be pizza and pop at 5:15pm, followed by registration from 6:OOpm- 8:OOpm. If you have children you are signing up for summer programs, you'll have the opportunity to do that before the doors open. Faith Lutheran's youth group will be on hand to serve concessions to the public. l 1 0, 1 MINUTES PRCE Advisory Board • April 4, 2002 Page Two BOARD MEMBER ITEMS 1. Dolf - Welcome to Ralph Johnson who is finishing up term for Deb Koglin. 2. Jay - What will be happening at Tartan Park this summer? Dolf - The playground and mini shelters will be installed, the trail roughed in, $12,000 plant materials planted, and turf installed. The park is scheduled to be completed this summer. A list of summer projects will be presented at the May board meeting. 3. Dolf - The Event Center is completely booked with weddings for all Saturdays in May 2003. 4. Bruce - St. Cloud and La Crosse are staying away from credit card registrations. Surcharges are about 34% per transaction. Is this a good idea? Dolf - Dassel accepts credit cards. PRCE is still looking into the pros and cons. 5. Bruce - The volunteers/board/employees who are working at registration should be marketing PRCE with T- shirts/polo. It would show unity and support in the department. Dolf - He will look into it. 6. Mary - When will the Plaza 15 parking lot be resurfaced? Is there enough parking for all the business plus the Event Center and the hospital? Dolf - The parking lot is scheduled for resurfacing next summer. Overflow parking can be routed to Runnings and the west part of the hospital lot. • 7. Mary - Sports enrollment is down in schools. The programs are changing a lot with sports moving to a more intramural feel. A lack of funding and higher prices is keeping kids out. Dolf - Associations have expanded their seasons and are encroaching on the school schedules. There are more camps now as well. Some kids aren't able to get to practices, there are more kids working now, and more attending college earlier, which affect the numbers. However, art and music numbers are climbing. 8. Dolf - The overhead Christmas lights will be coming down and will be replaced with new lights on shorter decorative poles with plug -ins. The current overheads were rehabbed in 1993 and are too old to keep repairing. Library Square will be the main focal point. MNDot would also like to see the overheads come down. 9. Dolf - Lawrence Winter and Mark Schnobrich are planning a redesign for the Library Square landscaping, which will be similar to an original 1928 landscape plan that was never implemented. Dolf will have more information at the June meeting. 10. Dotf - Park Place enrollment for the summer has begun. Call Marie Nowak at 234 -2682 for information. 30 -35 kids are expected to enroll. During spring break there were 19 kids for all 5 days at 8 hours each day. This opening during spring break was well received with no concerns from daycare providers. is �Lck)q Building Permits by Type For the month of April 2002 OF I f a ft"., I E Fol 0 RESIDENTIAL RESHINGLE 18 $0.00 01 LF RESIDEN DENT IAL RESIDE 7:� 50-00 020 025 RESIDENTIAL WINDOW REPLACEMENT EXCAVATION 5. WOO 3 i $0.00 030 FENCE 6. $0.00 035 I --- 'CEMENT FLATWORK I 7' MOO ... .. ..... .. .. 040 MANUFACTURED HOME INSTALLATION 2- MOO 650 DEMOLITION $0.00 055 — 060 'DECK SIGN 71 $0.00 9 $0.00 .... . . ................ . ............ 065 075 SHED FINISH BASEMENT 4: $0.00 $0.00 ...... ........ .. .. 10, $968,000.00 101 SINGLE-FAMILY DETACHED 324 OFFICES, BANKS & PROFESSIONAL 1 $250,000.00 ... .. .... .... . .... .. .... . .. . _32_9 STRUCTURES OTHER THAN BUILDINGS 1 $2,400.00 . . ... ... .. .. . . ... ...... ... 434 RESIDENTIAL HOME ADDITIONS 7 $22,200.00 437 NONRESIDENTIAL & NON HOUS - ADDIT 9 $373,915.00 4 RESIDENTIAL GARAGE ADDITIONS 4 $64,000.00 104 ...... VA80,51-5.00 Number of Inspections for the month w 233 Number of Plumbing Permits for the month = 23 PUBLICATION NO. ORDINANCE NO. 02 -312 AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND ( 30.1 ACRES) OWNED BY THE CITY OF HUTCHINSON AND ABUTTING THE CITY OF HUTCHINSON PURSUANT TO MINNESOTA STATUTES 414.033, SUBDIVISION 2(1) WHEREAS, the ordinance is being amended to exclude the City of Hutchinson property to properly follow the state statutes. WHEREAS, the City of Hutchinson owns the property and are requesting annexation of certain land, as legally described below: That part of Lot 14 and Lot 13, all in the AUDITOR'S PLAT OF SECTION 7, T. 116 N., R29 W., and that part of Lot 24, AUDITOR'S PLAT OF LOT 15 OF THE AUDITOR'S PLAT OF SECTION 7, T.116 N., R.29W., all in McLeod County , Minnesota, described as follows: Commencing at the southwest corner of the Southwest Quarter of said Section 7; thence South 89 degrees 21 minutes 16 seconds East, assumed bearing, along the south line of said Southwest Quarter 1213.26 feet to a point which is 1196.00 feet west of the southeast comer of said Southwest Quarter, as measured along the south line of said Southwest Quarter; thence North 0 degrees 47 minutes 54 seconds East 1430.89 feet to the point of beginning of the land to be described; thence continuing North 0 degrees 47 minutes 54 seconds East 270.17 feet to the northwest comer of said Lot 14; thence . south 89 degrees 17 minutes 52 seconds East, along the north line of said Lot 14 and along the north line of said Lot 13 a distance of 3118.53 feet; thence northeasterly, 111.52 feet along a tangential curve concave to the northwest, said curve has a radius of 250.00 feet and a central angle of 25 degrees 33 minutes 33 seconds; thence North 65 degrees 08 minutes 34 seconds East, tangent to said curve 73.08 feet to the centerline of South Jefferson Road; thence South 24 degrees 46 minutes 59 seconds East, along said centerline 62.03 feet; thence South 24 degrees 51 minutes 26 seconds East, along said centerline 37.97 feet; thence South 65 degrees 08 minutes 34 seconds West 73.00 feet; thence southwesterly, 156.13 feet along a tangential curve concave to the northwest, said curve has a radius of 350.00 feet and a central angle of 25 degrees 33 minutes 33 seconds; thence North 89 degrees 17 minutes 52 seconds West, tangent to said curve 2833.68; thence southwesterly, 257.87 feet along a tangential curve concave to the southeast, said curve has a radius of 300.00 feet and a central angle of 49 degrees 15 minutes 00 seconds; thence South 41 degrees 27 minutes 08 seconds West, tangent to said curve 61.35 feet; thence southwesterly, 26.54 feet along a tangential curve concave to the northwest , said curve has a radius of 400.00 feet and a central angle of 3 degrees 48 minutes 07 seconds, to the point of beginning. Now known as Parcel 1, Parcel 2, Parcel 3 and Parcel 3A all in CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 7, according to the recorded plat thereof. (7.98 Acres) AND Lot 8 of Auditor's Plat of South Half of Section 8, Township 116 North, Range 29 West.(22.2 acres) be annexed to the City of Hutchinson, and WHEREAS, the City of Hutchinson indicates that they are the sole owners of the property, that the property is • unincorporated, abuts the limits of the City of Hutchinson, is not included within any other municipality, is not included in any area that has already been designated for orderly annexation pursuant to Minnesota Statues 414.0325, and is approximately 31.1 acres in size. y Cb� 1 Ordinance No. 02 -312 Edmonton Ave. /Bicycle Trail property April 23, 2002 Page 2 • NOW, THEREFORE, the City Council of Hutchinson, Minnesota does hereby ordain: SECTION L The City Council hereby determines and finds that the property abuts the municipality, that the area to be annexed owned by the municipality, that the property is not included in any area that has already been designated for orderly annexation pursuant to Minnesota Statues 414.0325, and that the request complies with all of the provisions of Minnesota Statutes 414.033 Subd. 2(1). SECTION 2. The property is urban in nature or about to become so. SECTION 3. The corporate limits of the City of Hutchinson are hereby extended to include the Property and the same is hereby annexed to and included within the City of Hutchinson as if the property had originally been part thereof. SECTION 4. The City Administrator is directed to file copies of this ordinance with the Minnesota State Planning Agency, Hassan Valley Township, and the McLeod County Auditor. The Minnesota State Planning Agency will file a copy with the Minnesota Secretary of State. SECTION 5. This ordinance takes effect upon its passage and appproval of the Ordinance by the Minnesota State Planning Agency and the filing of the copies as directed in Section 4. Adopted by the City Council this day of 1 2002. ATTEST: • Gary D. Plotz Marlin D. Torgerson City Administrator Mayor • y�b�l • RESOLUTION TO SELL AT AUCTION UNCLAIMED & SURPLUS PROPERTY Resolution No. 11932 WHEREAS, the Hutchinson Police Services has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70, Subdivision 2, Paragraph C for the appropriation and sale at auction of unclaimed property. AND WHEREAS, the unclaimed property has been in the possession of the police services for more than sixty (60) days; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on Attachment A. • Adopted by the City Council this day of April, 2002 Mayor City Administrator • `1(h)A • E • Attachment A 02 -0028 Huffy Women's Green 15 speed 02 -0039 Vista Sport Green 10 speed 02 -0047 Murray Monterey Women's Blue 26" 02 -0198 Schwinn Racer Men's 3 speed 02 -0219 Mongoose Boy's Chrome 02 -0222 Schwinn LeTour Men's Red 10 speed 02 -0275 Ve o Men's Silver 20" Lift Whirlpool Bathtub 14h)A Memorandum TO: Mayor and Council FROM: Brenda K. Ewi*,rector of Human Resources RE: Resolution No. 11936 — Amendment to Personnel Policy - Hearing Process DATE: May 9, 2002 Attached is Resolution No. 11936 that proposes an amendment to Section 22, Subdivision 4 of the Personnel Policy — Employee Handbook. Subdivision 4 addresses the hearing process in the event of the disciplinary actions of suspension, dismissal and demotion. In response to discussions regarding the hearing process, it is recommended and proposed to add language that allows the City, at its discretion, to obtain the services of an administrative law judge to act as the hearing officer in certain circumstances as noted in the amendment. The amendment language has been reviewed by the City Attorney. • Please consider this resolution and your meeting of May 14, 2002. If you have any questions regarding this information, please contact me at City Center. Encl. L J RESOLUTION NO. 11936 A RESOLUTION AMENDING RESOLUTION NO. 9593 THE CITY OF HUTCHINSON EMPLOYEE HANDBOOK— PERSONNEL POLICY DATED NOVEMBER 12, 1991 THE HUTCHINSON CITY COUNCIL HERBY AMENDS SECTION 22 OF THE PERSONNEL POLICY TO REFLECT NECESSARY CHANGES: SECTION 22 4 Hearing In any case of suspension, dismissal, or demotion, the employee shall be granted a hearing before the city administrator if the employee submits a written request for such a hearing to the administrator within five working days of notification of the action taken. The hearing shall be before the city administrator unless the disciplinary action was taken by that officer. if the employee requests a hearing, and The employee requests, at the city's discretion, that the hearing is to be conducted by two members of the council appointed by the mayor, in which case the hearing shall be conducted by the council members so appointed, or by an administrative law judge. The hearing shall be held within ten working days from the date the request is filed unless the city and the employee agree on a later date or, if the hearing is to be before an administrative law judge the hearing shall be held on the earliest date scheduled by the appropriate state agency. • If after the hearing, the hearing officer finds that the charges are sustained, the dismissal, suspension, or demotion shall be final in the absence of court action. If the hearing officer finds that the charges are not sustained, the employee, if not suspended pending investigation, shall be reinstated and paid all back pay due for the period or suspension; if there has been no suspension, the employee shall be continued in the position as though the disciplinary action had not been taken. Findings by the hearing officer shall be in writing and filed with the city administrator within three days after completion of the hearing. The hearing officer shall give written notice of the decision to the employee and to the disciplinary authority, unless the hearing officer was such authority. If the disciplinary action involves the removal of a veteran, the hearing shall be held in accordance with M.S. 197.46. Adopted by the City Council this 14 day of May, 2002. Marlin Torgerson, Mayor is ATTEST: Gary D. Plotz, City Administrator '-�Ch-)3 RESOLUTION NO. 11937 • RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 2 PROJECT NO. 02 -03 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Project No. 02 -03 Improvement of street lights throughout the City, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Design Electrical Contractors of St Cloud MN $ 71,077.00 Quade's Inc of Hutchinson MN $ 83,036.00 Accurate Electric Inc of Sauk Rapids MN $ 93,110.00 Electrical Installation & Maintenance Co of Maple Plain MN $101,873.00 and whereas, it appears that Design Electrical Contractors of St Cloud MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Design Electrical Contractors of St Cloud MN, in the amount of $71,077.00, in the name of the City of Hutchinson, • for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 14th day of May 2002. Mayor City Administrator u qL�)�q RESOLUTION NO. 11938 RESOLUTION DECLARING COST TO BE ASSESSED AND . ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5054 LETTING NO.4 & 5 /PROJECT NOS. 02- 11/02 - 12102- 13102 -14 WHEREAS, cost has been determined for the improvement of: Project No. 02 -11 Oak Street NE from McLeod Avenue to Northwoods Ave NE by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, concrete curb and gutter, bituminous street base, bituminous street surfacing and appurtenances, and Project No. 02 -12 9' Avenue NE from Main Street (Highway 15) to Elm Street by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, concrete curb and gutter, bituminous street base, bituminous street surfacing and appurtenances; Project No. 02 -13 Civic Arena Access Improvements adjacent to South Grade Road by construction of storm sewer, grading, gravel base, bituminous street base, bituminous street surfacing and appurtenances, and Project No. 02 -14 Miscellaneous Street and Sidewalk Maintenance Improvements by construction of concrete sidewalk, concrete sidewalk and curb jacking, concrete alley panel replacement and appurtenances, • and the bid price for such improvement is $482,396.90 and the expenses incurred or to be incurred in the making of such improvement amount to $115,775.26 so that the total cost of the improvement will be $598,172.16. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $383,650.52 and the portion of the cost to be assessed against benefited property owners is declared to be $210,319.65. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2003 and shall bear interest at the rate of _ percent per annum from November 1, 2002. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 14th day of May 2002. • Mayor City Administrator RESOLUTION NO. 11939 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT • ASSESSMENT ROLL NO. 5054 LETTING NO. 4 & 5/PROJECT NOS. 02- 11/02- 12102 - 13102 -14 WHEREAS, by a resolution passed by the Council on the 14th day of May 2002, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving: Project No. 02 -11 Oak Street NE from McLeod Avenue to Northwoods Ave NE by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, concrete curb and gutter, bituminous street base, bituminous street surfacing and appurtenances; and Project No. 02 -12 9' Avenue NE from Main Street (Highway 15) to Elm Street by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, concrete curb and gutter, bituminous street base, bituminous street surfacing and appurtenances, Project No. 02 -13 Civic Arena Access Improvements adjacent to South Grade Road by construction of storm sewer, grading, gravel base, bituminous street base, bituminous street surfacing and appurtenances, and Project No. 02 -14 Miscellaneous Street and Sidewalk Maintenance Improvements by construction of concrete sidewalk, concrete sidewalk and curb jacking, concrete alley panel replacement and appurtenances. • WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and fled in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 28th day of May 2002, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2002. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 14th day of May 2002. n f�J Mayor City Administrator RESOLUTION NO. 11940 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Asphalt Compactor /Roller 22,412 Replacement Central Yes Ruffridge- Johnson Garage Equipment Co. rack Sealant Installation 33,500 Street & Parking Lot Main . WWTP Yes Bargen, Inc. Rec B1 g IMF The following items were authorized due to an emergency need: ITEM Date Approved: COST Motion made by: Seconded by: _ PURPOSE I DEPT. I BUDGET I VENDOR Resolution submitted for Council action b Ke M errill, Finance Director q (h�'i n U C May 7, 2002 City of Hutchinson Engineering/Public Works Maintenance Operations 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234 -4219 Fax (320) 234 -6971 To: Honorable Mayor and City Council John Rodeberg, Dir. of Engr/Pub Wks From: John Olson, Asst. Public Works Dir CC: Ken Merrill, Finance Director Subject: Replacement of STRT- 752 -HEQ (Mustang Asphalt Vibratory Compactor/Roller) The Street Department's current asphalt vibratory compactor /roller is obsolete. Currently the is unit's brake system is not working. It has proven impossible to obtain repair parts for the brakes. Several attempts have been made by people in the Street Department and in Central Garage to locate parts for this machine. Because the unit was originally built in England, there are several parts that cannot be purchased on the U.S. market. Shipping parts from England is neither timely nor responsible, from a cost standpoint. This unit was scheduled for replacement in 2004, because during the last budget cycle the machine was operating adequately. Since then, however, the brake system has failed. In my opinion, the machine is no longer safe to operate in work zones that allow traffic. Most work zones this machine works in allow traffic (primarily pothole patching). I am proposing to defer purchasing a Street Department pickup from 2002 to 2004 to account for this purchase. This unit is available on the MN Dept. of Admin. Cooperative Purchasing Venture ( "State Bid "). Other like units are also available on "State Bid". For reference, I received a quotation for another similar machine. The machine I recommended has the lowest price. I recommend purchasing a Vibromax Model 255 self - propelled vibratory tandem drum asphalt compactor /roller from Ruffridge - Johnson Equipment Co, Minneapolis, MN (State Contract #428918). This purchase would include receiving a credit of $3,950 for trade of STRT - 752 -HEQ to Ruffridge- Johnson. 0 1 -0b 1') 0 APPLICATION FOR PUBLIC DANCE PERMIT FEE $50.00 0 Signature of Appl • 1AFORMSTANCEPERMIT :=0 - PUBLISHED IN THE HUTCHINSON LEADER TUESDAY, APRIL 21, 1998 PUBICATION N0. 5166 ORDINANCE NO.9 -221 , 2" SERIES AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AMENDING CITY CODE CHAPTER 6 ENTITLED "OTHER BUSINESS REGULATIONS AND LICENSING" BY ADDING SECTION 6.44 ENTITLED "DANCES" AND BY ADOPTING By REFERENCE, CITY CODE CHAPTER 1 AND SECTION 2.99 WHICH, AMONG OTHER THINGS, CONTAIN PENALTY PROVISIONS. Section 1. Section 6.44 of the City Code, `Dances" is hereby added and shall read as follows: _ Section 6.44 Dances Subd. 1. License Required. It is unlawful for any person to operate a public dancing -dace, or to hold a public dance, without a license for such activity from the City. In lieu of a per dance license for a specific dance, the City Council may grant an annual license under such terms and conditions as it deems appropriate. Subd. 2. License Fee. The license fee shall include the cost of providing attendance by a • designated security officer or officers when required by the Chief of Police. The license fee shall be fixed and determined by the Council at the time the application is approved, which fee shall also include the cost of any investigation. An annual fee may be charged for the application processing and investigation portion when license applicants contemplate numerous public dances throughout a calendar year. Any portion, or all of, the license fee may be waived if the Council finds that the applicant is a charitable, religious or fraternal committee, association or organization operating on a purely nonprofit basis and all dance proceeds other than direct operating expenses are used for benevolent or charitable purposes. Subd. 3. Application and License. An application for a dance license shall be filed with the City on such forms as are specified by the City Administrator and shall specify the names and addresses of the person, persons, committee or organization that is to hold the dance, time and place thereof; the area of the dance floor, estimated number of dance patrons and such other information as the City may reasonably request. Subd. 4. Security. The Chief of Police may designate a security officer or officers to be present at a public dance during the entire time said dance is underway. For purposes of this paragraph the term "security officer" means any person who is a full-time or part-time peace officer, a reserve officer or a community service officer employed by the City of Hutchinson. The total costs of any such security provided by the City must be paid by the applicant and the City may require an advanced deposit or a corporate surety bond guaranteeing payment. Security officers designated by the City shall have full authority to bar disruptive persons from the premises and to otherwise engage 0 e. to necessary policing activities including any activity necessary to preserve the pear Section 2. City Code Chapter 1 entitled "General Provisions and Definitions applicable to the Entire City Code Including Penalty for Violation" and Section 2.99 entitled "Violation a Misdemeanor" are hereby adopted in the it entirety, by reference, as though repeated verbatim herein. Section 3. This ordinance shall take effect upon adoption and publication. Adopted by the City Council this 14th day of April, 1998. Wr . Mat in Torgser. _W !ice Attest: Lg ON UFTOMM, . Published in the Hutchinson Leader on: Tuesday April 21, 19 98 • First Reading: March 24, 1998 Second Reading: April 14, 1998 • 40 MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Chief Madson FROM: Sgt. Dobratz(� DATE: 05-02-02 0 yAW) Form No. PMAM "ON SAM" Otate of Annaota, COUNTY Or McLeod To the ............... PieY.SPuRqAi .............. ...... of the......... CicX ....................... of lxtOklflpn .................. ......... I .................................................................................. State of Minnesota: hereby appti".f a U,,,,, for th tm-M of._ one from At Retail Only, Non-Intoxicating Malt Upors, as the same are defined by law, for omwumptlon "Or' those osrtaiA promise, LA - - --- ------- - _ . . ................ dowriba am follows. to-wit: ............ at which place as" aPpUosM__xpmaAs__th@ business of._Q and to that end represmt__aW data—as follows: That maid --dilzen xf as United States; of good w,,a character and repute; and ho ------ allaimd the ale of 21 years; th establishment for which the Umnm will be Imusel if W8 application is jratW_ That no —fdatmror of such malt liquore, has any mvm&-&hW, In whole or in part, in said budnew of smiA app[lcant._,or any interest therein; That Bald applicant- -,m&ake_._A& application pursuant and subject to all As law, of as State of Mijumnota and the oreltnanome and reputation of Bald._._._ ri m _ — applicable thereto, which are hereby moAa a part hereof, and hereby apw—to obmw a" obey as ..... . . ..... (s s + Rec o end approval. Driver's license I.D. required for purchase. Steve Madson, Police Chief Each applicant further states that —he is not now the holder of. nor has —he made applicationfor, nor does —he intend to make applicat"for a Federal RetaUBLakr's Special tax stamp for the sale Of intoxicating liquor. I 0 • • • RELEASE OF INPORMATION As an applicant for an On' -Sale Non Intoxicating Malt Liquor License with the City of Hutchinson, Minnesota, I am required to furnish information -which that agency may use in determining my moral, physical, mental and financial qualifications. In this correction, I hereby expressly authorize release of any and all information which you may have concerning me, including information of a confidential or privileged nature. I hereby release the agency with which I m seeking application for license, and any organization, oogxM or person furnishing information to that agency as expressly authorized above, from any liability for damage which. may result from furnishing the information requested. Applicant's Full 'yoT ?, �- 1( y"aE4,)�0ZI) Printed Name: ( (Middle) t Applicant's Address: i1Q %' O (Number) (Street) Loa Xxi S S35 - 0 (Ci (county) — (s tate pT Applicant's Birth Date: (Month) y) (Ye / r ) Applicant's Place of Birth: 52 �&S_ - (City) (State) Applicant's Social Security No: Applicant's Driver's License No: Date: L J —27` Applicant's , gnatur �La) SHORT TERM • City of Hutchinson FEE: $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved b_y Building Fire Application shall be submitted at Police least _ days prior to the Gambling oc6asion AND I, - Name of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of gambling in accordance with the provisions of the City of Hutchinson Ordinance NO. 655 and Minnesota Statutes Chapter 349 for the license year ending X700., S Aut g5a e is horized ficer of Organization Des 7ignated Gamblig organization f The following is to of the organization: 1. 2. 3• 5• True Name: be completed by the duly authorized officer (last) Residence Address: (first) 1 middle) (street) (city) (state) (zip) I v Date of Birth: ��'��)'_ 3 4• Place of Birth (mo /day /year) (city /state) Have you ever been convicted of any crime other than a traffic offense? Yes No �. If Yes, explain B. The following is to of organization: 1. True Name: _ be completed by the designated gambling manager (last) (first) (middle) 2. Residence Address: 5c <f lb "' (street) (city) (state) (zip) 3. Date of Birth: qZ,,?8 4• Place of Birth: • (mo /day /year) (city /state) A(e) • 5 Have you ever been convicted of any crime other than a traffic offense? Yes No K . If yes, explain _ 6. How long have you been a member of the organization? _ 1 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be use 2. Date or dates gambling devices will be used SP-� ', 1U ,2 (date and /or day(s) 3. Hours of thedy gambling devices will be used: of week) From / /.'G� To �:oo A.M. P.M. 4. ;Maximum number of players 5. Will prdzes be paid in money or merchandise? 5� 6. Will refreshments be served during the time the gambling devices will be used? Yes No If so, will a charge be made for such refreshments? Yes NO � . Organization Information: 1. Address where regular meetings are held 2. Day and time of meetings 1P /90o h� _ 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes X , No 4. How long has the organization been in existence? J /g , 4a. How many members in the organization? 3.S 5. What is the purpose of the organization? 6. Officers of the Organization: Name Address // Title d 7. Give names of officers or any other persons paid for services to the organization: Name Address Title •D. Organization Information: (Continued) 8. In whose custody will organization records be kept? Name e � t -? Address 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gumbling devices are used, or while on the licensed premises, please state the Name of Insurer and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 11. Attach a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond 4. Application is hereby made for waiver of the bonding requirements. Yes X No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myselS with the contents thereof. • LA Lej Signature authorized olrflcer oi' organiazation _of Date: o�.(��z _ Subscribed and sworn to before me a notary public on this day of 19 Signatures of Notary Public Commission expires on Subscribed and sworn to before me a notary public on this day of 19 Signature of Notary Public Commission expires on • LA Lej Page 1 of 2 3/01 40 • • Minnesota Lawful Gambling F or Board Use Onl LG220 - Application for Exempt Permit Fee - $25 Fee Paid Organization Information Check No. Organization name Previous lawful gambling exempt number Street C ty StatelZip Code County q -; ✓f3- fIJ iCNn ✓fo J /"7v �553s'�? /`T c L e�•d z l Name of chief executive officer (CEO) Daytime phone number of CEO Last name First name BRhfl �r11 MA0 _ 320 .., 3 -1 - 4A I I Name of treasurer Daytime phone number of First name Last name treasurer: Ji P6 PP 310 _g - i6 S' Type of Nonprofit Organization Check the box that best describes your organization: ❑ Fraternal ❑ Religious ❑ Veteran Sit Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: ❑ IRS letter indicating income tax exempt status ❑ Certificate of Good Standing from the Minnesota Secretary of State's Office ❑ A charter showing you are an affiliate of a parent nonprofit organization Proof previously submitted and on file with the Gambling Control Board Gamblina Premises Information Name of premises where gambling activity wig be conducted (for raffles, list the site where the drawing will take place) 9 i J t(l .j " 0 'j , - Dt'PAjZ:7rr rF - Address (do not PO box) tt ate[Zip Code / use /City - rc if / / C o unty /, cZ Date(s) of activity (for raffles, indicate the date of the drawing) 'q e Z Check the box or boxes that indicate the type of gambling activity your organization will be conducting: ❑ 'Bingo Pfl Raffles (cash prizes may not exceed $12,1b0) ❑ 'Paddlewheels ❑'Pull-Tabs ❑'Tipboards 'Equipment for these activites must be obtained from a licensed distributor. rt,o rniL winn Rnard members. staff of lh, This form will be made available In attemative format (.e. large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be Involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your quaffications and, as a consequence, may refuse to issue you a permit- If you supply the information requested, the Board will be able to process your application. Your name ana and your orgamcawu b name and address will be pubic information when received by the Board. All the other information that you provide will be private data about you until the Board issues your permit. When the Board issues your permit, all of the information that you have provided to the Board in the process of applying foryour pernilwill become public. If the Board does not issue you a permit, all the information you have provided in the process of applying for a permit remains private, with the exception of your name and your organization's name and address which will remain pubic. Private data about you are available only to Board whose work assignment requires that they have access to the information; the Minnesota Department of Pubic Safety, the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes anew use or sharing of information after this Notice was given; and anyone with your consent. (.qc) LG220 - Application for Exempt Permit Page 2 of 2 3/01 Organization Name • • • Local Unit of Government Acknowledgment If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. Check the action that the city Is taking on this application. ❑ The city approves the application with no waiting period. ❑ The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). ❑ The city denies the application. Print name of city (signature of city personnel_recelving application) Title If the gambling premises Is located In a township, both the county and township must sign this applicator. On behalf of the county, I acknowledge this application. Check the action that the county is taking on this application. ❑ The county approves the application with no waiting period. The county approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days. ❑ The county denies the application. Print name of county (Signature of county personnel receiving application) Date 1 1 TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minn. Stat sec. 349.213, subd. 2)] Print name of township (Signature of township official acknowledging applicatlon) Date / I Chief Executive Officer's Signature The information provided in this application is complete and accurate to the best of my knowledge. Chief executive officer's Name (please Mail Application and Attachments At least 45 days prior to your scheduled activity date send: • the completed application, • a copy of your proof of nonprofit status, and • a $25 application fee (make check payable to "State of Minnesota "). Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 If your application has not been acknowledged by the local unit of government or has been denied, do not send the application to the Gambling Control Board. n U • $.\ MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Chief Madson FROM: Sgt. Dobratz� DATE: 05 -09 -02 RE: Transient Merchant License Background As of today's date, I have completed a background investigation on Gerald Johnson. Mr. Johnson has applied with the City of Hutchinson for a Transient Merchant License. �1(f) CM OF RUTCHIN01 CITY CENTER 11I HA5SAN STREET SE APPLICATIOFD HUTCHINSOI+f,YN 5535022 FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS 2" a 2" Picture required NAME and DRIVER'S LICENSE INFORMATION NAME: /:'('l�d'1�14tfI PERMANENT ADDRESS y h PERMANENT TELEPHONE: TEMPORARY LOCAL ADDRESS: TEMPORARY TELEPHONE ACCESS: DRIVER'S LICENSE NUMBER (STATE) HEIGHT 5 i[ " _ WEIGHT EYE COLOR {, �1- FEES & LENGTH OF PERMIT REQUESTED How many da's , -,� Months? Or year? LICENSE FEES ARE AS FOLLOWS: Application Fee of 3 Solicitors, per day Solicitors, per year Transient Merchants, Transient Merchants, Peddlers, per way .. Peddlers, Per year . ?5 applied towards the following permit fee(s) ..... .... ...I ................. $ 25.00 ........ ............................... $200.00 per day ............................... 5 25.00 per year .............................. 5200.00 ------------------------ S 25.00 ............................. 3200.00 BACKGROUND STATEMENT HAVE YOU BEEN CONVICTED OF ANY CRIME, MISDEMEANOR, OR VIOLATION OF ANY MUNICIPAL ORDINANCE, OTHER THAN TRAFFIC VIOLATIONS? YES NO i.''` IF YES, STATE NATURE OF OFFENSE AND PUNISHMENT OR PENALTY ASSESSED THEREFORE: DESCRIBE NATURE OF BUSINESS AND DESCRIBE ITEM OFFERED: 0 R DESCRIBE METHOD OF DELIVERY: rho-/' 5,: I'd DESCRIBE YOUR SOURCE OF SUPPLY - NAME & ADDRESS OF SUPPLIER: /(2/iA' �S lllG iL ; /OIle �fl J[5f/"iAG� cYiry • -jfA nr, R r az9rg - -- PROVIDE TWO (2) MCLEOD COUNTY PROPERTY OWNERS FOR CHARACTER REFERENCES:� NAME & ADDRESS: J�f' /I 11 NAME 8 ADDRESS: l r r1 � PHONE NUMBER -3,li�,V �3';� PHONE NUMBER: Y2,D S�7 �llY STATE LAST CITY YOU CARRIED ON SAME ACTIVITY: CITY /STATE NAME: DATE OF ACTIVITY: FROM: ,_J C(k F TO: • -2- • I hereby certify I have completely filled out the entire above applica- tion and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchant Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not ex- ceeding $500 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Signature of APPlicant Date * No application will be forwarded to the city Council unless received one week prior to the regular Council meeting completely filled out with required picture. OFFICE USE POLICE CHIEF RECOMMENDATION: • n -3- �11f� • RELEASE OF INFORPLkTICN As an applicant for a Prdd:ers /Selic: tors /Transient Merchants License from the City of Hutchinson, Y.innesota, I am required to furnish infor-stion which that acenc•: may use in dete raining cy moral, physical, r..enta'_ and financial qualifica- tions. In this cenneccicn, I hereby ervressIv authorize release of anv and all is forration which you may have concerning me, including inforaation of a conficentia or privileged nature. I hereby release the agency with which I am seeking application for license, and any organization, company or person furnishing information to that agencv as ex-pressly authorized above, from anv liability for da a_e which may result from C urnishing the inforr-tion requested. • Applicant's Full Printed Name: Applicant's Address: Applicant's Birth Date: C9'e %1 z-Izh J (First) (`fiddle) (Last) 17Z,9,' �z 4 UZ nl, r - , (Number) (Street) rr ( We y h01 1lL' (City) (County) (State S Zi. (Month) (Day) (Year) Applicant's Place of Birth: 174 11 1/V (City) (State) Applicant's Social Security No.: Applicant's Driver's License No.: ,aC2: -1 -Oz • i!� a Applican. s Sicn3cure 0 April 11, 2002 Gary Plotz, City Administrator City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Greetings Gary, Netchinsen Jaycee Water Carnival PO Box 624 Nutchiesee, MN 55550 www.watercanol"lArg The 60 Annual Hutchinson Jaycee Water Carnival, which will be held June 10 — 16"', 2002, is fast approaching. Plans for our annual community celebration are well under way. The • Jaycees are requesting that approvals and permits be issued for the 2002 Water Carnival as follows: 1. Permit for the Carnival midway show for Fun land RBS of Fayetteville, AR for June le — 16` at West River Park. The Park and Recreation Department has once again approved this location for 2002. The alternative site has been set as the Jaycee Riverside Park parking lot, as has been done previously in wet seasons. 2. Close the appropriate streets and issue a Parade permit for the Kiddie Day Parade on Saturday, June 115'. from 10:00am to 1:30pm. The same route will be used as last year, starting east of the St. Anastasia parking lot (Lake Street), and continuing to the High School on Roberts Road (to Boulder Street). 3. Close the appropriate streets and issue a Parade permit for the Grande Day Parade on Sunday, June 18'", from 11:00am to 4:00pm. This year's proposed parade route is different than in the past, and begins at the corner of Dale Street and Roberts Road. The parade proceeds north on Dale Street to 2 nd Avenue South, east on 2 nd to Franklin Street, then south on Franklin and West on 0 Avenue, South on Lynn Road and ending Linden. Parade staging will occur exclusively on Roberts Road from School Road to Dale Street, including St. Anastasia's parking lot. 4. Close Alan Street, Stony Point Road, and Boulder Street at School Road on Sunday, June 16 from 10:00am to 3:00pm to help route Grand Day Parade traffic to the parade check -in area at the School Road/Roberts Road intersection. 5. Issue a Vermit to operate concession stands during the Boat Parade and Outdoor Dance on Thursday, June 13 at West River Park/Les Kouba Park, at the Mud Volleyball Tournament on Saturday, June 15 at West River Park/Les Kouba Park, at the Grand Day Parade on Sunday, June 16 at South Park, and during the Water Ski Show on Sunday, June 16"' at West River Park/Les Kouba Park, 6. Issue a permit for the Water Camival "Outdoor Dance" on Thursday, June 13 8:00pm — 12:00 Midnight • at West River Park/Les Kouba Park. Page 1 of 2 Hutchinson Jaycee Water Carnival 0 PB Box 624 Hutchinson, MN 55859 www.watercarolval.on 7. Issue a permit for a fireworks display on Sunday, June 16" beginning at approximately 10:00pm at the AFS Intemational Friendship Grove Park. Fire Chief Brad Emans will be notified concerning the display of fireworks. The Water Carnival committee will arrange to have Sheriff Department, Fire Department and Ambulance support on hand. 8. Issue a non - intoxicating liquor license for liquor sales on the following dates /events: a. Thursday, June 13'" — West River Park/Les Kouba Park during the Water Parade and Outdoor Dance. b. Saturday, June 15" —West River Park/Les Kouba Park during Mud Volleyball. 9. Witte Sanitation has again been contracted to provide porta -potty services for the Grand Day Parade route, Parade staging area, and Carnival Midway area. The Water Carnival is a non - profit event, and the Jaycees would appreciate the waiver of any • fees or rentals during the duration of the Water Carnival to help defray expenses. We appreciate the assistance received from the City of Hutchinson and its staff. The city is the real backbone of support for our community celebration. Please inform me when the Water Carnival items will be on the City Council Agenda. I will plan to attend along with Water Carnival Vice Commodore Dan Kellerman. If you should have any questions or concerns, or need additional information, please contact me anytime. Best regards, a Q�_e' r Jon Hantge, Commodore cc: Marlin Torgerson, Mayor 2002 Hutchinson Jaycee Water Carnival Steve Madson, Police Chief (320) 587 -2950 (w) Brad Emans, Fire Chief Doff Moon, PRCE Director (320) 587 -4214 (h) Dan Kellerman, Carnival Vice Commodore tricty(a)h utchtel. net • Page 2 of 2 0 Memorandum TO: Mayor and Council FROM: Brenda Ewing, rector of Human Resources RE: Proposed Vision Statement DATE: April 23, 2002 The following is the current draft of the City of Hutchinson Vision Statement that was discussed and formulated at the Council/Staff Workshop on Tuesday, February 19, 2002: Our vision for the city of Hutchinson is that we will continue to be an involved, progressive, and innovative community that promotes our regional prominence while preserving our hometown character and delivering quality, cost - effective services. It is requested that you consider the statement for approval and adoption at your regular meeting of May 14, 2002. CI 4N) r � D Minnesota Department of Public Safety a ' LIQUOR CONTROL DIVISION ` 444 Cedar St. /Suite TOOL St_ Paul, MN 55101 -2156 (612)296 -6439 TDD (612)282 -6555 ' APPLICATION AND PERMIT FOR A I TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION NAME OF ORGANIZATION P 0, EP Lad 3�t? DATE ORGANIZED lU emb[r /G l96 TAX EXEMPT NUMBER SIREET ADDRESS '7 2r� E s� CTTY iavi +c "l nson STATE /�N ZIP CODE 55so NAME OF PE SON MAKING APPLICATION V'I e n BUSINESS PHONE S(oy- 7 A HOME PHONE 1 ( 32b) � /� DATES LIQUOR WILL BE SOLD (I to 4 days) j1 n � .9 7 ag' aal v' TYPE OF ORGANIZATION X CLUB ❑ CHARITABLE ❑ RELIGIOUS ❑OTHER NONPROFIT ORGANIZATION OFFICER'S NAME v far J, 7?i iemn n ADDRESS a l j 1W /l7N 3 Sb ORGANIZATION OFFICER'S NAME S4even rds A S Ny �7/I75 }5 7 `M � O GANIZATION OFFICER'S NAME Man ADDRESS _ Location where l wit be out aref�' describe 6 35) O Yin V'S IQo 4 LI Kai n f 3 av ct<2q n� i� �t' 1?Gr{r>✓ Will the applicant contract for intoxicating liquor services? If so, give the name and address of the Liquor license providing the service. No Will the applicant carry liquor liability insurance? If so, the carver' s name and amount of coverage. (NOTE: Insurance is not mandatory) Maksh 144 , l 1 000 APPROVAL APPLICATION MUST BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO LIQUOR CONTROL CITY /COUNTY DATE APPROVED CITY FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED LIQUOR CONTROL DIRECTOR NOTE: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the City or County at least 30 days before the event. PS- 09079(8/95) SCI) 17 4 Minnesota Department of Public Safety c>......_.. -. LIQUOR CONTROL DIVISION ,rte' 444 Cedar St. /Suite 100L / ^" St. Paul, MN 55101 -2156 (612)296 -6439 TDD (612)282 -6555 APPLICATION AND PERMIT FOR A 1 TO 4 DAY TEMPORARY ON -SALE LIQUOR LICENSE TYPE OR PRINT INFORMATION N1 OF O G ZATION DATE ORGANIZED TAX EXEMPT NUMBER STREET ADDRESS CITY STATE ZIP CODE u, m 3 ME OF' PERSON MAKING APPLICATION BUSINESS PHONE HOME PHONE D TES LIQUOR WILL BE SOLD (1 to 4 days) TYPE OF ORGANIZATI N CLLR t7 CHARITABLE [I RELIGIOUS El OTHERNONPROFIT ORGANIZATION FFI ER'S NAME ADDRESS 1 ORGANTOATION OFFICER'S NAME ADDRESS ORGANIZATION OFFICERS NAME ADDRESS Location where license will be used. If an outdoor area, descnbe Will the applicant contract for intoxicating liquor services? If so, give the name and address of the Liquor license providing the service. Will the applicant carry liquor liability insurance? If so, the er' s name and amount of coverage. (NOTE: Insurance is not mandatory) :x Gco t 1 uSr Z APPROVAL APPLICATION M BE APPROVED BY CITY OR COUNTY BEFORE SUBMITTING TO LIQUOR CONTROL 1 UST CITY /COUNTY DATE APPROVED CITY FEE AMOUNT _�jp , C7 r� LICENSE DATES DATE FEE PAID ODL_ _ SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED LIQUOR CONTROL DIRECTOR NOTE: Do not separate these two parts, send both parts to the address above and the original signed by this division will be returned as the license. Submit to the City or County at least 30 days before the event. PS- 09079(8/95) `Q'�) SHORT TERM • City of Hutchinson FEE: $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Building by Fire Application shall be submitted at Police lea st _ days prior to the Gambling oc W dasion I, �I ell Glf� W G O z AND I, k / k - L l Name of Authorized Officer of Name of De signate d Gambling Organization Hereby submit in duplicate this application for a license to conduct the game ofgamblingin accordance witnnesotarovisions of therCity of Hutchinson Ordinance NO. 655 for the license year ending Man thorized Officer Organization Desig ated ambliorgani2ationf �p. The following is to be completed by the duly authorized officer of the organization: I Lei 1. True Name: (last) (first) (middle) �S e L4xe-�cx� �V- 9��L��ns 2. Residence Address: - (street) (city) (state) (zip) 3. Date of Birth: 0 5 4 Place of BirthA efL LaQ, Ml`l (mo /day /year) (city /state) 5. Have you ever been con vi�% ted of any crime other than a traffic offense? Yes No - If Yes, explain El The following is of organization: 1. True Name: (last) Residence Address: 2. 3. to be completed by the designated gambling manager Date of Birth: street) J`�1 4. (mo /day /year) irst .rrr7 MAI (city) (state) (zip) Place of Birth: R IK'o (city /state) 4 ck) C • 5. Have you ever been convicted of any crime other than a traffic offense? Yes No If yes, explain 6. How long have you been a member of the organization? L- 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: VVyy�� G 1. Place where gambling devices will be used M o . Falr re, 2. Date or dates gambling devices will be used C) 7 4 60 (date and /or day(s) 3. Hours of the day gambling devices will be used: of week) From A.M. To A.M. P.M. P.M. 4. Maximum number of players 5. Will prizes be paid in money or merchandise? Mc p at7d/ 6. Will refreshments be served during the time the gambling devices will be used? Yes No - _. If so, will a charge be made for such refreshments? Yes NO Organization Information: 1. Address where regular meetinn are held J' r M oir ) , N 2. Day and time of meetings 3 G 1I w on, 6 r RJR � , '6 6 -0i 3. Is the applicant organization organized under the laws of the State of Minnesota?. Yes '�,_ No 4. How long has the organization been in existence eu rS 4a. How many members in the organization? 0 U i 5. What is the purpose of the organization? 6. Officers of the Organization: �IeS N me Add r ss Title 4r Lifi ara V� nzj 0 Laood (k S W . Eo 0 A 6 /2brk 1 1P6 Carolina Aye N eC4 -sUtw 7. Give names of officers or any other persons paid for services to the organization: Name Address Title �oL) O F. Organization Information: (Continued) 8. In whose custody will organiz tion records brye_ kept? Name dress 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please s ate the Name of Insurer trwrdl - �r1GJ- �__ and Policy No. �J 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 11. Attach a l,� ist of all active member of he r n zat on WE Ilavt vnanq volunl am U rc� �(�e ark E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company • 3. Amount and duration of bond 4. Application is hereby made for waiver of the bonding requirements. Yes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance N 655 relating to gamblimg, and I will familiarize my with the 09 ants thereof. authorizeavorlicer of or /Z. -- Subscribed and sworn to before me a notary public on this 19 Signature of Notary Public Commission expires on Subscribed and sworn to before me a notary public on this 19 Signature of Notary Public Commission expires on • - on day of day of (A ny- ) • • Page 1 of 2 3101 Minnesota Lat+vt uamnnng T T or naruln Organization Information C Organization name Previous lawful gambling exemptTwber L 1 C't� t i� . '� � Street C C ty S Slate/Zip Code C County i Name of chief executive officer (CEO) D Daytime phone number of CEO 4 rA �� , 3 3� -. - 3yn Name of treasurer D Daytime phone number of First name Last name t treasurer: Type of Nonprofit Organization Check the box that best describes your organization: ❑ Fratemal ❑ Religious ❑ veteran ® Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: ❑ IRS letter indicating income tax exempt status Certificate of Good Standing from the Minnesota Secretary of State's Office ❑ A charter showing you are an affiliate of a parent nonprofit organization ❑ Proof previously submitted and on file with the Gambling Control Board Garriblinn Premises Information Name of premises ere g@mblmg activity wi inducted (for ra , Est the site where the drawing will take place) (�oarauNs Address (do not use PO box) C City T T itately Code C County hod Avej. H n I Date(s) of activity (for ra s, indic—ateX indicate date of the drawing) i7 Check the bo boxes that indicate thb type of gambling activity your organization wiil be conducting: ❑ 'Bingo 0 Raffles (cash prizes may not exceed $12,000) ❑ 'Paddlewheels ❑'Pu &Tabs ❑ `Tipboards 'Equipment for these activities must be obtained from a licensed distributor. This form will be made available In alternative format (i.e. large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved n lawful gambling activities in Minnesota. You have the right to refuse to supplythe information requested; however, If you refuse to supply this Information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application. Your name and and your organization's name and address will be public information c infoation when received by the Board. An the other information that you provide will be private data about you until the Board issues your permit. When the Board issues your permit, al of the information that you have provided to the Board in the process of applying for your permit will become pubic. If the Board does not issue you a permit, all the information you have provided in the process of applying for a permit remains private, with the exception of your name and your organization's name and address which will remain pubic. Private data about you are available only to e o g. Board whose work assignment requires that they have access to the Information; the Minnesota Departmentof Pubic Safely, the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other Individuals and agencies that are specfically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent ICY-) • 0 LG220 - Applica on for E mpt Per it Organization Name Vt' 1 I �l i IU Local Unit of Government Acknowledgment If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. Check the action that the city is taking on this application. ❑ The city approves the application with no waiting period. The city approves the application with a 30 day ❑ wafting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). The city denies the application. Print name of city ( Sgnature of city personnel receiving application) Title Date 1 / Page 2 of 2 3101 If the gambling premises Is located in a township, both the county and township must sign this application. On behalf of the county, I acknowledge this application. Check the action that the county Is taking on this application. The county approves the application with no waiting period. The county approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days. ❑ The county denies the application. Pmt name of county (Signature of county personnel receiving application) Title Date / / TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township imRs. IA township has no statutory authority to approve or deny an application (Minn. Stat sec. 349213, subd. 2)] Print name of township (Signature of township official acknowledging application) Dale ! I Chief Executive Officer's Signature The information provided in this applic o omplete and a cute to the Chief executive officer's signatur Name (please Mail Application and Attachments At least 45 days prior to your scheduled activity date send: • the completed application, a copy of your proof of nonprofit status, and • a $25 application fee (make check payable to "State of Minnesota "). Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board 1711 West County Road B, Suite 300 South Roseville, MN 55113 of my knowledge. If your application has not been acknowledged by the local unit of government or has been denied, do not send the application to the Gambling Control Board. cby off•' MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Steve Madson, Director of Police /Emergency Management Servi DATE: May 10, 2002 RE: Fire Tower Bids On May 3, 2002, bids were opened for the fire tower component of the Central Minnesota Emergency Services Training Center project. This project is funded by a grant from the Minnesota Department of Public Safety. Seven bids were received and have been reviewed. Fire Chief Brad Emans and myself recommend the acceptance of the lowest bidder, Magney Construction Company. The bid of $182,200.00 is higher than anticipated, • however, we firmly believe we can adjust other areas of the training facility budget to accommodate this If you have any questions regarding this request, please do not hesitate to contact me at your earliest convenience. /Ikg 2002 -01 -0005 0 LA (1) MINUTES BID OPENING FIRE TOWER TRAINING CENTER MAY 3, 2002 Present: Ken Merrill, Finance Director, Brad Emans, Fire Chief, and Melissa Starke, Recorder. Ken Merrill, Finance Director called the bid opening to order at 2:05 p.m. Mr. Merrill dispensed with the reading of Publication No. 6678, Advertisement for Bids. Mr. Merrill noted that the City Council reserves the right to reject all bids and to waive any informalities and irregularities as signed by Gary D. Plotz, City Administrator. The following bids were opened and read: Construction Results Bid Amount Plymouth, MN Base: $215,990.00 Bid Bond Included Alt. #1: none Addendums 1 &2 acknowledged Alt. #2: $10,900.00 Marcy Construction Bid Amount • St. Louis Park, MN Base: $200,600.00 Bid Bond Included Alt. #1: none Addendums 1 &2 acknowledged Alt. #2: $9,800.00 Magney Construction Bid Amount Excelsior, MN Base: $182,200.00 Bid Bond Included Alt. #1: none Addendums 1 &2 acknowledged Alt. #2: $11,000.00 Gopher State Contractors Bid Amount Rice, MN Base: $317,137.00 Bid Bond Included Alt. #1: none Addendums 1 &2 acknowledged Alt. #2: $11,844.00 KHC Construction, Inc. Bid Amount Marshall, MN Base: $256,000.00 Bid Bond Included Alt. #1: none Addendums 1 &2 acknowledged Alt. #2: $14,000.00 Moorhead Construction Co. Bid Amount Moorhead, MN Base: $260,780.00 Bid Bond Included Alt. #1: none Addendums 1 &2 acknowledged Alt. #2: $10,000.00 qu) • Marcus Construction Co. Bid Amount Prinsburg, MN Base: $247,900.00 Bid Bond Included Alt. #1: none Addendums 1&2 acknowledged Alt. #2: $11,160.00 The bid was referred to staff for review. It will be before the City Council for consideration and awarding on May 14, 2002. The bid opening adjourned at 2:15 p.m. Marlin Torgerson, Mayor • ATTEST: Gary D. Plotz, City Administrator C_ �) LJ Publication No 6729 PUBLISHED IN THE HUTCHINSON LEADER Thursday, May 9, 2002 Notice of Public Hearing CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA 1 I 1 Hassan Street, Hutchinson MN 55350 phone (320) 587 -5151, ext. 258 or 203 fax (320) 234 -4240 Fr L� • Notice is hereby given the Hutchinson City Council will be holding a meeting in the Council Chambers, at City Hall on Tuesday, May 74, 2002, at 6:00 p.m. for the purposes of holding a public hearing regarding a vacation of a portion of Washington Avenue with the following legal descnption: That part of vacated Washington Avenue, lying between the northeasterly line of Arch Street and the east line of Section 6, Township 116 North, Range 29 West and lying southerly of the following described line: Beginning at the Northeast comer of Section 6; thence southerly along the eat line of said Section 6, to the intersection of the north line of the south 20.00 feet of the north 50.00 feet of Section 6; thence westerly to the intersection of a line 20.00 feet north of and parallel with the south right of way line of said vacated Washington Avenue and a line extending north from the northeast comer of Lot 1, Block 1, Hutchinson South Half, at a right angle to said south right of way line: thence westerly on a line 20.00 feet north of and parallel with said south right of way line to the northeast line of arch Street and there terminating. All persons wishing to be heard regarding this application should appear at this meeting or provide written comments no later than 4:30 p.m. on Tuesday, May 14, 2002. A complete agenda of the City Coumcil meeting is also available at the City offices. If you have questions about the proposal, you may contact the Planning Department or Engineering Department. May 7, 2002 Date ttr� W o wj/ 1 I i : y THE CITY IS FORMALLY VACATING THIS AREA BECAUSE OF A CONTRACTUAL ARRANGEMENT WITH THE STATE OFMINNESOTA. THIS AREA HAS BEEN VACATED FOR SOMETIME, HOWEVER NO LEGAL DOCUMENTATION EXISTS! 5 (6) ' � Z � jO � � � 1p - - � T „p �w • o - I Il A VE/Y V E K l . y .4 J - -- s .4VEIYUE J / •i /e / � •� /p y v /p r,� 0 9 jo p y ga Y4 AYE/YUE u 1p Y M s s j� iy i r,{ r. 5. > / ` 9 ? u �•� � \ ` . -`rte,. J ` RAI 7 \ ” A f y C c3CJG�T/f ' w�9 �.w �. Q / LAi w _ 9 z „-r � A.YBNU 0 AREA TO BE VACATED 1 i L � f w • I y 341 J B j V W` h h ,you ry ' � Z � jO � � � 1p - - � T „p �w • o - I Il A VE/Y V E K l . y .4 J - -- s .4VEIYUE J / •i /e / � •� /p y v /p r,� 0 9 jo p y ga Y4 AYE/YUE u 1p Y M s s j� iy i r,{ r. 5. > / ` 9 ? u �•� � \ ` . -`rte,. J ` RAI 7 \ ” A f y C c3CJG�T/f ' w�9 �.w �. Q / LAi w _ 9 z „-r � A.YBNU 0 AREA TO BE VACATED 1 i L � f w ,2 / n cc .. • I y 341 J B j V W` ,you ry J. ,2 / n cc .. Ordinance No. 02 -308 • Publication No. 6693 AN ORDINANCE AMENDING HUTCHINSON CITY ORDINANCE SECTION 10.47 TO INCLUDE PROVISIONS FOR THE LICENSING OF EXCAVATORS SEC. 10.47. EXCAVATIONS AND MINING Subd. 1. Purposes. The purposes of this Section are (a) to prevent any interruption of, or damage to, utilities and (b) to prevent unsightly or hazardous holes in the earth's surface. Subd. 2. Definitions. The following terms, as used in this Section, shall have the meanings stated: A. "Excavation" means the construction or maintenance of a hole in the earth's surface more than 18 inches in depth (measured from the surface adjoining such excavation on any side thereof) or more than five feet in length or width. B. "Mining" means excavating for the purpose of removing any rock, sand, gravel or any other aggregate or soil or soil products with the intent to not return them to the excavation so made. C. "Excavating" means the act of constructing an excavation. D. "Excavator" means any persons or entity holding themselves out as an excavator or who engages in the business of removing or dislodging soil from the earth for hire whether working as a contractor or sub contractor. Subd. 3. Unlawful Act and Permit Required. A. It is unlawful for any person to construct or maintain an excavation on private property or public property, which is not owned or under the control of the City, without a written permit from the City. B. All applications for a permit shall be made on forms furnished by the City and all permits shall be issued on such conditions as will protect persons and property from damage or injury. Subd. 4. Application Fee and Permit Conditions. C1 Tl[a) A. No application shall be considered until the applicant has paid a fee which includes the cost of any investigation deemed necessary by the City. B. The City may impose conditions on any permit for the protection of persons and property and to assure completion of the excavation including filling and dressing the surface. C. The City may require a cash or surety bond in such amount as the City deems reasonable to assure compliance with the conditions of the permit. Subd. 5. Excavators Licenses Required. A. It is unlawful for any excavator to undertake or maintain an excavation on private or public property without first having obtained a license to do so from the City. B. The City may require a cash or surety bond in an amount as the City deems reasonable to assure compliance with the conditions of the license. C. The City may properly revoke the licenses of any excavator for failing to obtain an excavator's license before engaging in excavation work failing to post any applicable bond required by the City, for causing an interruption or line break of any utility, or for the failure to meet reasonable criteria that the City may develop relating to safe, responsible excavations These same conditions may be used to deny an existing license(s). Subd. 6. Exceptions. No permit shall be required: (a' of an) eofitfaetef for stripping sod from the earth's surface. Subd. 7. Utilities Service Interruption It shall be unlawful for any person who, with or without a permit or license from the City, to cause a line break or interruption in service of any gas electric water, sewer, telephone telecommunications or other utility service line through excavation or for severing or damaging an unmarked utility or negligently severing or damaging a marked utility. This subdivision shall not apply to private landowners who cause service disruptions or line breaks which effect their property only. 0 rI(n) Adopted by the City Council this day of ATTEST: • • Marlin Torgerson Mayor Gary D. Plotz City Administrator `l (0.) LI May 6, 2002 TO: Mayor Marlin Torgeson and Members of the City Council FROM: Charles Carlson, Chairperson of the Hutchinson Charter Commission RE: Completion of work on the charter by the Commission Presentation and discussion with the Council. The members you appointed to the Hutchinson Charter Commission have had 15 general meetings since we received the Charter Review Notes of May 1, 2001 from the City Council. In addition we have had 3 sub- committies work with Chapter I1 and the Utilities, with the new Chapter 12 and Hutchinson Area Health Care, as well as a review of present city procedures relating to the charter. We have had the excellent legal advice of Attorney Richard Schaeffer at each of our meetings and our work would have been nearly impossible without him. We have considered all of the points of attention sent to us by the City Council and Staff, and we made changes where we concured with your suggestions. As you know we held a public hearing on January 31,2002 at which Mr. Steve Cook and Mr. Michael Ribich made comments suggesting changes. At our meeting on February 11, 2002, we considered each of their suggestions and after discussions, we felt these changes were unnecessary, and that the charter as we have revised it, and with legal interpretation, addressed their concerns. • In addition we had Mr. Richard Schieffer submit our revision to Mr. Duke Addicks, who as special counsel to the League of Minnesota Cities, reviewed our version and made several suggestions and comments. Again we considered his continents and made changes where we deemed them appropriate. I am very pround to have worked with this outstanding group of concerned citizens and their dedication and wonderful attendance record to bring this work to a conclusion. We have had excellent secreatarial help from Brenda Ewing and Melissa Stark throughout our deliberations We thank them for it. The members of the Charter Commission have signed the revised Hutchinson City Charter giving their ummoumous approval of its content. We will be happy to meet with the council to consider its adoption, at any agreed time. Sincerly, " 2), 4j�� Charles D. Carlson. E � (a_) Office of the City Attorney • LJ 11 111 Hassan Street SF Hutchinson, MN 55350-2522 320 - 587- 5151(Fa 320- 2344240 TO: Mayor & City Council FROM: Marc Sebora, Hutchinson City Attorney DATE: May 10, 2002 SUBJECT: Bernhagen Land Acquisition The City of Hutchinson has an interest in acquiring a piece of property for recreation purposes from Mr. John Bernhagen. This property is approximately 33 acres and is located in the northeast section of Hutchinson, specifically, in the NE comer of the NW quarter of Section 32 (its street borders are Bluff Street and North High Drive). The cost of this property is $7000 /acre and would be payable by contract for deed. The terms include 7.5% interest on the balance to be paid quarterly for three years. As a note of interest, the price of $7000 /acre is 15% less than the appraised value, therefore I feel this price is more than reasonable. If the Council approves this acquisition, the proposed closing date would be set for May 22, 2002. If you should have any questions, I will be happy to answer them at the City Council meeting on Tuesday. N.Ll d .n u,ded pnpe, - 0 CITY OF HUTCHINSON MEMO Finance Department May 9, 2002 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL. FINANCE DIRECTOR SUBJECT: FUNDING - BERHAGEN LAND PURCHASE If the City Council would approve the purchase of the land currently owned by the Berhagen family, the contract for deed purchase would be funded as follows: • • Storm water utility funds would pay for the land area on the property being purchased for a storm water retention pond. • Money from the Storm Water would also be used, to pay for land currently in Linden Park that will be converted to retention pond use. • Public Sites Parkland Trust Fund would be used for the balance of the needed funding. All numbers are yet to be completed on the storm water funding but if the two sources were found to not sufficient the last year could be funded from our capital projects fund. H: \DOC \City council memo l.doc • J O. CXyof MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Steve Madson, Director of Police /Emergency Management Servic DATE: May 10, 2002 • RE: Hospital Security Hutchinson Area Health Care has deemed it necessary to develop additional security measures to afford a higher degree of security fdr. its' personnel, buildings and grounds. As Director of Police /Emergency Management Services, I suggested the use of police community service officers to provide for the physical security of the hospital grounds. Director Phil Graves and myself have negotiated an agreement for these services, which is in the best interests of the hospital-and the city. advantages: The agreement would be for police services to provide 108 hours per week of security services to the hospital. This would require hiring 3 community service officers. The hospital would pay $125,000.00 for the services provided (pursuant to attached agreement). I believe this is a very workable plan and would afford the following • High degree of coordination with policing services • Higher caliber of personnel • Higher expectation and performance level • Better appearance • Better customer service • Additionally, with the event center opening,, this will provide for a more cost- effective response to calls for service on hospital property. I would recommend the approval of the agreement. Also, I would request authority from the council to execute the agreement for the city. If you have any questions or concerns regarding this memorandum, please do not hesitate to contact me at your earliest convenience. /I kg 2002 -01 -0004 `5( 'J) • AGREEMENT TO PROVIDE SECURITY GUARD SERVICES TO HUTCHINSON AREA HEALTH CARE This agreement entered into by and between Hutchinson Area Health ( "HAHC") and Hutchinson Police Services ( "HPS ") is intended to state the above parties agreement by HPS to provide security guard services to HAHC under the following conditions to which both parties agree: Term. This agreement shall have a one year duration from the date signed and will automatically renew for successive one year periods unless notice to discontinue this agreement is served upon one of the parties by the other not later than 90 days before the end of the year. This agreement may be ended by either party by giving the other 90 days written notice. General Security Costs. HAHC will pay to HPS $125,000 per year for the cost of providing security to the hospital and especially its emergency room. Security services will be provided between the hours of 6:00 p.m. and 6:00 a.m. Monday through Friday and 6:00 a.m to 6:00 a.m. Saturdays and Sundays and in any event will constitute 108 hours of services every week of the year. This cost will be adjusted for the cost of living and salary increases as provided by the City of Hutchinson, for its employees. • Miscellaneous Costs. The costs of uniforms, protective security equipment, communication equipment and security training will be provided by HPS. HPS personnel will undergo HAHC new hire training and such other training required by HAHC so that security personnel are trained in patient and medical data confidentiality and other areas peculiar to a health care facility. Duties. The duties of HPS personnel in providing security service to HAHC shall include, but are not limited to: - Monitor hospital buildings and grounds to detect any violations of hospital security or law. - Escorting emergency room patients and family members into the emergency room. - Assisting ambulance crews and drive -in patients with access to the emergency room. - Responding to calls for help from any service area within HAHC. - Assisting with lifting and transporting of patients. • - Monitoring of parking lots and escorting staff to their vehicles to ensure staff safety. <:�30) C� Locking and unlocking doors at scheduled times if the locks are not automated. Checking doors to see that they are secure after facility lock -up. Responding to alarms for doors that are ajar. Reporting any facilities maintenance issues to the HAHC facilities staff. Perform miscellaneous duties as maybe assigned. State and Federal Rules and Regulations. HPS agrees that in providing security guard services it will be in compliance with all local, state and federal laws, standards and requirements and will specifically adhere to any OSHA and JCAHO regulations and will provide to HAHC evidence, if required, that HPS is in compliance with the above - mentioned rules and regulations, which may include copies of evaluations by these regulatory agencies. 40 The parties hereby agree to the terms of this agreement and have entered into this agreement as of the dates indicated below. • Philip G. Graves President, Hutchinson Area Health Care Date Steven C. Madson Director of Hutchinson Police/Emergency Management Services Date '3 6J) CITY OF HUTCHINSON 5114/02 170331 R55APPYREG LOG20000 AP Payment Register Page - 1 9 -1015 10283 — 110283 Check Dale Type Check # Vendo 5/14102 PK 110283' 102136 Name A mount BUSINESSWARE SOLUTIONS 8,73813 Payment Type Total 8,738.13 Vold Amount Pa yment Type Check Payment Report Totals 8,738.13 • = Skip in Check Sequence or Duplicate Check V = Vold • • • • CITY OF HUTCHINSON 5/3/2002 9:41:06 R55APPYREG AP Payment Register Page - 1 9999.1015 5/2/2002 Check Date Type Vendor Name Amount 5/2/2002 110238 ' 109203 AW WA- MINNESOTA SECTION 150.00 5/2/2002 110239 112554 CONSECO FINANCE 658.67 5/2/2002 110240 103133 CSWEA 1 500.00 5/2/2002 110241 105182 DOBRATZ, CHRIS 183.60 5/2/2002 110242 101869 1 HUTCHINSON, CITY OF 2,004.00 5/212002 110243 11 3157 JOHN WOODS SURVEY EQUIPMENT LT 62.35 5/2/2002 110244 102560 LEAGUE OF MN CITIES -INS TRUST 1,050.00 5/2/2002 110245 102573 MCLEOD COOP POWER 27.20 5/2/2002 110246 102787 MCLEOD COUNTY TREASURER 6.00 5/2/2002 110247 108766 MINNESOTA BOARD OF P.O.S.T. 935.00 5/2/2002 110248 102653 MINNESOTA DEPT OF MOTOR VEHICL 38.50 5/2/2002 110249 113160 ROCHESTER CONVENTION & VISITOR 1,635.00 5/2/2002 110250 104668 ROCK, CHRISTIE 770.81 5/2/2002 110251 104047 RUTTGERS BAY LAKE LODGE 926.58 5/2/2002 110252 113162 1 SCHLUETER, BOB & ACE HARDWARE 657.87 5/2/2002 110253 113161 SCHLUETER, BOB & HUTCHINSON TE 224.91 5/2/2002 110254 113163 SCHLUETER, BOB & INTERIOR VIEW 191.70 5/2/2002 110255 112553 SCHLUETER, BOB & SIMONSON LUMB 1,621.35 5/2/20021 110256 102437 US BANK 150.00 5/2/20021 110257 108598 WAL -MART 13.31 Pa menT T e Total 11,806.85 Re ort Totals 11,806.85 CITY OF HUTCHINSON 55/02 101146 R55APPYREG LOG200O0 AP Payment Regrsler Page - i 9999.1015 513102 55/02 Check Date Type Check # Vendor Name Amou Vold Am ount Payment Typ 519102 PK 110258' 101876 AETNA VARIABLE LIFE ASS. CO. 780.00 Check Payment 519102 PK 110259 101919 AMERICAN FAMILY INS CO. 10615 Check Payment 5/9102 PK 110260 101945 GALL'S INC 90.00 Check Payment 519102 PK 110261 101875 GREAT WEST LIFE INS. CO. 300.D0 Check Payment 519102 PK 110262 101872 H.R.L.A.P.R. 266.58 Check Payment 519102 PK 110263 102633 HUTCHINSON, CITY OF 5,424.98 Cheri Payment 519102 PK 110264 102635 HUTCHINSON, CITY OF 49143 Check Payment 519102 PK 110265 102771 HUTCHINSON, CITY OF 12,421.21 Check Payment 519102 PK 110266 101873 ICMA RETIREMENT TRUST 3,443.08 Check Payment 55102 PK 110267 108766 MINNESOTA BOARD OF P.O.S.T. 855.00 Check Payment 55/02 PK 110268 102449 MINNESOTA CHILD SUPPORT PAYMEN 175.81 Check Payment 55102 PK 110269 102653 MINNESOTA DEPT OF MOTOR VEHICL 5.50 Check Payment 55102 PK 110270 101914 NCPERS LIFE INS. 536.00 Check Payment 5/9/02 PK 110271 101877 PRUDENTIAL 75.00 Crack Payment 55102 PK 110272 102096 PRUDENTIAL MUTUAL FUNDS 30.00 Check Payment 55102 PK 110273 102615 PUBLIC EMPLOYEES 21,635.98 Check Peyrnent 55/02 PK 110274 102052 QUALITY WINE 8 SPIRITS CO. 11,354.80 Check Payment 55102 PK 110275 101869 HUTCHINSON, CITY OF 2,996.00 Check Payment 55102 PK 110276 102696 HUTCHINSON, CITY OF 18125 Check Payment 55/02 PK 110277 102187 PAUSTIS 8 SONS WINE CO 123.00 Check Payment 55102 PK 110278 102164 WEGNER, NEIL 339.42 Check Payment 519102 PK 110279 113190 MINNESOTA PLANNING OFFICE OF B 197.35 Check Payment Payment Type Total 61,828.54 Report Totals 61,828.54 = Skip in Check Sequence or Duplicate Check V = Vold • PAYROLL ACCOUNT - PAYROLL OF MAY 3, 2002 PERIOD ENDING: 04/27/02 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCT# NAME DESCRIPTION $17,640.18 9995.2034 WITH. TAX Employee Contribution - Federal Tax ACCOUNT $9,248.00 99951040 Employee Contribution - Soc. Security $2,652.55 99952242 Employee Contribution - Medicare $29,540.73 Sub -Total - Employee Contribution $9,248.00 9995.2240 • $2,652.55 9995.2242 511,900.55 Sub -Total - Employer Contribution $41,441.28 Grand Total - Withholding Tax Account Employer Contribution - Social Security Employer Contribution - Medicare $7,73829 9995.2035 MN DEPT OF REVENUE Finance Director Approval • CITY OF HUTCHINSON 5/14102 17:03:48 R55APPYREG L0G2D000 AP Payment Register Page - 1 99.1015 10284 - 110518 Check Date Type C heck # Vendor Name Amount Vold Amount Payment Type SM4102 PK 110284' 112402 ABELSON, RANDY 184.35 Check Payment 5/14/02 PK 110285 102035 ABLE HOSE & RUBBER INC 2,214.70 Check Payment 5114/02 PK 110286 102126 ACE HARDWARE 1,508.19 Check Payment 5114/02 PK 110267 110861 ALL SAINTS BRANDS DISTRIBUTIN 326.75 Check Payment 5/14/02 PK 110288 102430 AMERIPRIDE LINEN & APPAREL 185.77 Check Payment 5/14102 PK 110289 101904 ANDERSON DOVE FRETLAND & VAN V 921.85 Check Payment 5114/02 PK 110290 101897 ANDERSON'S DECORATING CENTER 31.89 Check Payment 5114102 PK 110291 111041 ARROW TERMINAL LLC 23.09 Check Payment 5/14102 PK 110292 113184 BAASEN, RYAN 40.00 Check Payment 5/14102 PK 110293 102687 BAKKEN, ROGER 4.69 Check Payment 914102 PK 110294 102943 BAUERLY COMPANIES 27.42 Check Payment 914102 PK 110295 102071 BCA/TRAINING & DEVELOPMENT 240.00 Check Payment 914102 PK 110296 101848 BEACON BALLFIELDS 916.80 Check Payment 914/02 PK 110297 113174 BEATON, BERNEICE 28.40 Check Payment 5114/02 PK 110298 105557 BENNETT MATERIAL HANDLING 170.40 Check Payment 914/02 PK 110299 102039 BENNETT OFFICE TECHNOLOGIES 2,25201 Check Payment 914102 PK 110300 101916 BERNICK COMPANIES, THE 104.40 Check Payment 5114/02 PK 110301 104990 BLUHM, MARGIE 50.00 Check Payment 5114/02 PK 110302 101987 BRANDON TIRE CO 62.90 Check Payment 5114/02 PK 110303 102752 BRAUN INTERTEC CORP 3,650.00 Check Payment 5114/02 PK 110304 102456 C & L DISTRIBUTING 50,261.16 Check Payment 5114/02 PK 110305 102092 CARR FLOWERS 74.55 Check Payment • 5114102 PK 110306 113281 CARSONITE INTL CORP 394.25 Check Payment 5114/02 PK 110307 103014 CDI OFFICE PRODUCTS LTD 549.71 Check Payment 5114/02 PK 110308 104391 CENTRAL HYDRAULICS 28.98 Check Payment 5114102 PK 110309 102253 CENTRAL MCGOWAN 98.78 Check Payment 5/14/02 PK 110310 113172 CENTRAL MN EXTINGUISHER SERVIC 64.17 Check Payment 5/14/02 PK 110311 109384 CENTURYFENCE 1,000.00 Check Payment 5/14/02 PK 110312 110865 CHOICEPOINT SERVICES INC 290.00 Check Payment 5/14102 PK 110313 105423 Cl N DYS HOUSE OF FLORAL DESIGN 90.83 Check Payment 5114/02 PK 110314 102179 CLAREYS SAFETY EQUIP 474.90 Check Payment 5114102 PK 110315 112794 CLAYBAUGH PRESERVATION ARCHITE 900.00 Check Payment 5/14102 PK 110316 102741 COBORN'S INCORPORATED 691.49 Check Payment 5/14102 PK 110317 102048 CONTINENTAL RESEARCH CORP 124.66 Check Payment 5/14102 PK 110318 110578 COUNTRY REGISTER OF MN, THE 325.00 Check Payment 914/02 PK 110319 102050 CROW RIVER AUTO 1,11528 Check Payment 5/14102 PK 110320 102289 CROW RIVER GLASS 70.00 Check Payment 5/14/02 PK 110321 113182 CROW RIVER QUILTERS 56.00 Check Payment 5114102 PK 110322 110605 CUNNINGHAM ADVERTISING INC 225.00 Check Payment 914/02 PK 110323 102488 DAY DISTRIBUTING 5,685.65 Check Payment 914102 PK 110324 113277 DEAL, MICHAEL 49.62 Check Payment 5114/02 PK 110325 102698 DEVRIES, RANDY 33.19 Check Payment 5114/02 PK 110326 103793 DLT SOLUTUIONS 302,40 Check Payment 5/14102 PK 110327 102710 DOMINO'S PIZZA. 28.69 Check Payment 5/14/02 PK 110328 104084 DONOHUE & ASSOC 5,227.46 Check Payment 5/14/02 PK 110329 102450 DOSTAL ELECTRONIC'S CENTER 1,790.02 Check Payment 5/14/02 PK 110330 102275 DPC INDUSTRIES INC 388.70 Check Payment 5/14102 PK 110331 113181 DROP -N-GO SHIPPING, INC 11.41 Check Payment • 5114102 914102 PK PK 110332 110333 102647 102324 DYNA SYSTEMS FURL F. ANDERSEN, INC 606.42 7,007.17 Check Payment Check Payment = Skip in Check Sequence or Duplicate Check V =Vcd CITY OF HUTCHINSON 914102 170348 R55APPYREG LOG20000 AP Payment Register Page - 2 9999.1015 • 110284 — 110518 Che Data Type Check # Vend Name Amount Void Amount Peym nt Type 5/14/02 PK 110334 104415 EARTH TECH 4,331.00 Check Payment 5/14/02 PK 110335 102495 EBERT, PAT 6.90 Check Payment 5/14102 PK 110336 102354 ECONOFOODS 777.61 Check Payment 5114102 PK 110337 102356 ELECTRO WATCHMAN 42174 Check Payment 5/14102 PK 110338 104171 ENGEN, SARA 68.00 Check Payment 5/14102 PK 110339 111219 EXOPACK LLC 29,515.24 Check Payment 5114/02 PK 110340 110034 EXTREME BEVERAGE 320.00 Check Payment 5114/02 PK 110341 104654 FAHEY SALES 120.00 Check Payment 5114/02 PK 110342 102515 FAMILY REXALL DRUG 27.45 Check Payment 5/14102 PK 110343 102223 FARM -RITE EQUIPMENT 363.68 Check Payment 5/14102 PK 110344 104137 FASTENAL COMPANY 1,918.69 Check Payment 5/14102 PK 110345 103053 FBULEEDA 35.00 Check Payment 914102 PK 110346 102094 FISHER SCIENTIFIC 311.22 Check Payment 914/02 PK 110347 113201 FLORIDA GARDEN PRODUCTS, INC 2,650.00 Check Payment 914/02 PK 110348 102636 FORTIS BENEFITS 2,609.67 Check Payment 5114/02 PK 110349 102526 G & K SERVICES 81.61 Check Payrnent 5114/02 PK 110350 101945 GALL'S INC 411.9.4 Check Payment 5114/02 PK 110351 103340 GEB ELECTRICAL INC 1,675.00 Check Payment 914102 PK 110352 105021 GENERAL TRADING CO 58.76 Check Payment 5/14102 PK 110353 109726 GLENCOE -HUTCH AGRONOMY JN 106.04 Check Payment 5'14102 PK 110354 113200 GREAT NORTHERN BARK COMPANY, I 2,580.00 Check Payment 914/02 PK 110355 104814 GREEN LIGHTS RECYCLING 3140 Check Payment 914102 PK 110356 101874 GRIGGS & COOPER & CO 12,944.55 Check Payment • 5114/02 PK 110357 112959 GRUBER PALLETS, INC 2,000.00 Check Payment 5114102 PK 110358 108668 GRUFRUFF DESIGN 2,904.15 Check Payment 5/14102 PK 110359 103052 GUGGEMOS, CHRIS 73.74 Check Payment 914/02 PK 110360 102529 HACH COMPANY 39.34 Check Payment 914/02 PK 110361 102813 HAMMOND- JOHNSON, MICHELLE 231.30 Check Payment 914/02 PK 110362 102451 HANSEN DIST OF SLEEPY EYE 1,95720 Check Payment 914/02 PK 110363 113279 HARDING, PAUL A. B JENNIFER A. 9,106.00 Check Payment 5714/02 PK 110364 112409 HARMONY HOMES, INC 8,195.00 Check Payment 5114/02 PK 110365 105493 HEARTLAND TIRE & SERVICE 333.45 Check Payment 914/02 PK 110366 113276 HEIM, DOUG - GIRL'S SOFTBALL A 4,200.00 Check Payment 914102 PK 110367 108865 HENNEN FURNITURE 7,242.14 Check Paymenl 914102 PK 110368 102531 HENRYS FOODS INC 738.44 Check Payment 5114102 PK 110369 101915 HERMEL WHOLESALE 104.25 Check Payment 914/02 PK 110370 102518 HILLYARD FLOOR CAREJHUTCHINSON 14,77TB8 Check Payment 5114/02 PK 110371 111035 HOISINGTON KOEGLER GROUP INC 8,887.85 Check Payment 5114/02 PK 110372 104711 HOLIDAY INN 78.00 Check Payment 5/14/02 PK 110373 102961 HRA 550.00 Check Payment 5/14102 PK 110374 108389 HUTCHINSON AUTO CENTER 586.40 Check Payment 5/14/02 PK 110375 105329 HUTCHINSON BUMPER TO BUMPER 12.65 Check Payment 5114/02 PK 110376 102530 HUTCHINSON CO-OP 6076 Check Payment 5114/02 PK 110377 101994 HUTCHINSON JAYCEES 400.00 Check Payment 5114102 PK 110378 102537 HUTCHINSON LEADER 6,191.30 Check Payment 5/14/02 PK 110379 113158 HUTCHINSON TACO JOHNS 20846 Check Payment 914102 PK 110380 102541 HUTCHINSON TELEPHONE CO 9,897.30 Check Payment 5/14/02 PK 110381 102542 HUTCHINSON UTILITIES 39,857.92 Check Payment 914/02 PK 110382 102543 HUTCHINSON WHOLESALE 2,533.66 Check Payment 5/14102 PK 110383 101869 HUTCHINSON, CITY OF 3.31550 Check Payment • = Skip in Check Sequence or Duplicate Check V = Void • 5/14/02 PK 110432 101992 MINNESOTA DEPT OF HEALTH 23.00 Check Payment 5114/02 PK 110433 101992 MINNESOTA DEPT OF HEALTH 23.00 Check Payment ' = Skip in Check Sequence or Duplicate Check V = void CITY OF HUTCHINSON 5/14102 17:03:48 R55APPYREG 1-0320000 AP Payment Register Page - 3 9.1015 10284 — 110518 Check Dale Ty pe Check # Vendor Nam Amount Vctl Amount Payment Type 5/14/02 PK 110384 102633 HUTCHINSON, CITY OF 49,192.30 Check Payment 5/14/02 PK 110385 102635 HUTCHINSON, CITY OF 4,380.86 Check Payment 5/14/02 PK 110386 103099 HUTCHINSON, CITY OF 1.589.79 Check Payment 5/14102 PK 110387 103246 HUTCHINSON, CITY OF 16,820.68 Check Payment 5/14/02 PK 110386 105160 HUTCHINSON, CITY OF 6,366.11 Check Payment 5/14102 PK 110389 103520 INTERSTATE BATTERIES 7343 Check Payment 5114102 PK 110390 104527 INTERSTATE SUPPLY CO 67.92 Check Payment 5114102 PK 110391 102549 ISCO INC 50.32 Check Payment 5/14102 PK 110392 102062 JACKS UNIFORMS 8 EQUIPMENT 347.75 Check Payment 5/14102 PK 110393 113171 JAMES, LINDA 10.00 Check Payment 5/14102 PK 110394 102208 JEFFS ELECTRIC 1.160.25 Check Payment 5/14102 PK 110395 101938 JOHNSON BROTHERS LIQUOR CO. 20,377.07 Check Payment 5/14102 PK 110396 102691 JONES, CHARLES 119.51 Check Payment 5/14102 PK 110397 102555 JUUL CONTRACTING CO 575.20 Check Payment 5114102 PK 110398 102555 JUUL CONTRACTING CO 710.10 Check Payment 5/14/02 PK 110399 102555 JUUL CONTRACTING CO 1,343.60 Check Payment 5114/02 PK 110400 102555 JUUL CONTRACTING CO 1,275.00 Check Payment 5114102 PK 110401 102555 JUUL CONTRACTING CO 1,039.00 Check Payment 5114/02 PK 110402 102466 KKLN 1,000.00 Check Payment 5114102 PK 110403 113173 KLEIN, ERIC 28.40 Check Payment 5114102 PK 110404 105245 KLEMP WISCHNACK, JULIE 751.03 Check Payment 5114102 PK 110405 113203 KLEY, MARK 49.83 Check Payment • 5114/02 PK 110406 113280 KLITZKE, DAVE 2028 Check Payment 5114102 PK 110407 105697 KQIC -0102 375.00 Check Payment 5114/02 PK 110408 102561 L & P SUPPLY CO 24074 Check Payment 5114/02 PK 110409 113186 LARSON BUILDERS 2,514.86 Check Payment 5114/02 PK 110410 101966 LARSON, QUENTIN 30.12 Check Payment 5114/02 PK 110411 113183 LEE, JENNY 10.00 Check Payment 5114/02 PK 110412 101974 LENNEMAN BEVERAGE DIST. INC 4,423.05 Check Payment 5114/02 PK 110413 101984 LOCHER BROTHERS INC 32 762.47 Check Payment 5114/02 PK 110414 102564 LOGS 15,587.44 Check Payment 5114/02 PK 110415 102145 M -R SIGN 117.64 Check Payment 5/14102 PK 110416 102565 MARCO BUSINESS PRODUCTS 49523 Check Payment 5114/02 PK 110417 105282 MARQUETTE BANK 3.D0 Check Payment 5/14102 PK 110418 113199 MAILER LARRY 120.00 Check Payment 5/14102 PK 110419 102573 MCLEOD COOP POWER 2,400.00 Check Payment 5114102 PK 110420 102489 MCLEOD COUNTY COURT ADMINISTRA 775.00 Check Payment 5114/02 PK 110421 103046 MCLEOD COUNTY RECORDER 40.00 Check Payment 5/14/02 PK 110 103046 MCLEOD COUNTY RECORDER 60.00 Check Payment 5114102 PK 110423 102787 MCLEOD COUNTY TREASURER 500,00 Check Payment 5114102 PK 110424 103783 MCLEOD PUBLISHING INC 73.50 Check Payment 5114102 PK 110425 102064 MCRAITH, JOHN 439.00 Check Payment 5114102 PK 110426 112400 MENARDS - HUTCHINSON 1,099.48 Check Payment 5/14102 PK 110427 113180 MIDDENDORF, MARIE 85.00 Check Payment 5/14102 PK 110428 102425 MIDWEST WIRELESS COMM. 990.06 Check Payment 5/14102 PK 110429 102575 MINI RIFF - 29.29 Check Payment 5114102 PK 110430 105274 MINN BLUE DIGITAL IMAGING 17.54 Check Payment 5/14102 PK 110431 108770 MINNESOTA DEPT OF ADMIN INTERT 133.83 Check Payment • 5/14/02 PK 110432 101992 MINNESOTA DEPT OF HEALTH 23.00 Check Payment 5114/02 PK 110433 101992 MINNESOTA DEPT OF HEALTH 23.00 Check Payment ' = Skip in Check Sequence or Duplicate Check V = void CITY OF HUTCHINSON 5114102 17:03:48 R55APPYREG LOG20000 9999.1015 AP Payment Register Page - 4 is 110284 - 110518 Check D ate Type Check# Vendo Name Amount Void Amount Payment Type 5114102 PK 110434 102582 MINNESOTA ELEVATOR INC 78.59 Check Payment 5114/02 PK 110435 102569 MINNESOTA MUTUAL LIFE 884.52 Check Payment 5/14/02 PK 110436 103504 MINNESOTA RURAL WATER ASSC. 185.00 Check Payment 5114/02 PK 110437 105157 MINNESOTA SHREDDING 109.90 Check Payment 5/14102 PK 110438 102814 MINNESOTA STATE FIRE DEPT ASSC 250.00 Check Payment 5/14102 PK 110439 102581 MINNESOTA U C FUND 1,275.64 Check Payment 5114102 PK 110440 102583 MINNESOTA VALLEY TESTING LAB 65425 Check Payment 5114102 PK 110441 113175 MIRACLE RECREATION EQUIPMENT C 326.63 Check Payment 5114102 PK 110442 104583 MOBILE VISION INC 23.45 Check Payment 5114/02 PK 110443 102655 MODERN MAZDA 95.85 Check Payment 5/14102 PK 110444 102336 MR- ROOTER 345.00 Check Payment 5114102 PK 110445 110363 NASH FINCH COMPANY 652.00 Check Payment 5/14102 PK 110446 102262 NATIONAL PEN CORPORATION 248.54 Check Payment 5114102 PK 110447 102877 NATIONAL REC & PARK ASSC 215.00 Check Payment 5114102 PK 110448 102650 NCL 84.18 Check Payment 5114102 PK 110449 102890 NORTH STAR TURF INC 311.67 Check Payment 5114102 PK 110450 102591 NORTHERN STATES SUPPLY INC 91.13 Check Payment 5/14102 PK 1115151 102284 NTOA 35.00 Check Psyrnent 5/14102 PK 110452 102487 OFFICEMA% 210.08 Check Payment 5114/02 PK 110453 102490 OFRCEMA% CREDIT PLAN 42.05 Check Payment 5114102 PK 110454 103773 OLSON, JOHN 216.90 Check Payment 5114102 PK 110455 108859 PARTS ASSOCIATES INC 114.88 Check Payment 5114102 PK 110456 102187 PAUSTIS &SONS WINE CO 1,622.35 Check Payment • 5114/02 PK 110457 113204 PETERSEN, RICHARD & G & J AWNI 2,000.00 Check Payment 5114/02 PK 110458 102596 PETERSON BUS SERVICE 363.60 Check Payment 5114102 PK 110459 101853 PHILLIPS WINE & SPIRITS 10,060.81 Check Payment 5114102 PK 110460 102373 PINNACLE DISTRIBUTING 581.03 Check Payment 5/14102 PK 110461 102597 PITNEY BOWES INC 1,1198.00 Check Payment 5/14102 PK 110462 105428 PIZZA HUTISKY VENTURES LLC 47.55 Check Payment 5/14102 PK 110463 102593 PLOTZ, GARY D. 111.50 Check Payment 5114102 PK 110464 102445 POSTMASTER 560.00 Check Payment 5114/02 PK 110465 102457 PRCE 1,408.60 Check Payment 5114102 PK 110466 102043 PRO AUTO CLEAN 90.00 Check Payment 5114/02 PK 110467 102598 QUADE ELECTRIC 1,485.57 Check Payment 5114102 PK 110468 104357 QUINLAN PUBLISHING 105.81 Check Payment 5114102 PK 110469 103830 RELIABLE 38.09 Check Payment 5/14102 PK 110470 105266 RESERVE ACCOUNT 2,575.00 Check Payment 5114102 PK 110471 104458 RISC 579.00 Check Payment 5114102 PK 110472 103230 ROCHESTER MIDLAND 442.83 Check Payment 5114/02 PK 110473 102021 RODEBERG, JOHN T75.79 Check Payment 5114102 PK 110474 104479 ROSS, VINCENT 16.00 Check Payment 5/14102 PK 110475 105193 RUNKE, JOLEEN 9.78 Check Payment 5114/02 PK 110476 102225 RUNNING'S SUPPLY 957.91 Check Payment 5114102 PK 110477 102436 SARA LEE COFFEE & TEA 454.65 Check Payment 5 PK 110478 112412 SARGENT, DAN 110.61 Check Payment 5114102 PK 110479 102606 SCHMELING OIL CO 882.22 Check Payment 5114/02 PK 110480 113198 SCHUMACH ER, APRIL 24.25 Check Payment 5114102 PK 110481 109801 SCOTTSWINDOWS 42.60 Check Payment 5/14102 PK 110482 112355 SEBORA, MARC 28141 Check Payment 5/14102 PK 110483 102749 SENIOR CENTER ADVISORY BOARD 170.00 Check Payment • = Skip In Check Sequence or Duplicate Chec* V =Void • CITY OF HUTCHINSON 5/14/02 170348 RSSAPPYREG LOG20000 AP Payment Register Page - 5 9.1015 10284 — 110518 Check Date Type Check # Vendor Name Amount Vold Amount Payrnent Type 5/14102 PK 110484 102609 SHOPKO 30.18 Check Payment 5114M2 PK 110485 102610 SIMONSON LUMBER CO 306.83 Check Payment 5114102 PK 110486 102106 SIMPLEXGRINNELL LP 253.50 Check Payment 5/14/02 PK 110487 102611 SORENSEN'S SALES & RENTALS 153.37 Check Payment 5114102 PK 110488 102248 SOUTHWEST MINNESOTA FOUNDATION 4,000.00 Check Payment 5114/02 PK 110489 105064 SPRUCE RIDGE LANDFILL 9,62852 Check Payment 5114102 PK 110490 103363 ST. CLOUD RESTAURANT SUPPLY 13,461.69 Check Payment 5/14/02 PK 110491 102612 STANDARD PRINTING 600.05 Check Payment 5/14/02 PK 110492 102584 STAR TRIBUNE 27.95 Check Payment 5/14102 PK 110493 102613 STATE OF MINNESOTA BUILDING CO 52.65 Check Payment 5114102 PK 110494 102617 STREICHERS 124.99 Check Payment 5/14102 PK 110 103094 SUBWAY 123.51 Check Payment 5114/02 PK 110496 104656 SWANA 50.00 Check Payment 5114/02 PK 110497 102659 TEK MECHANICAL 11.97 Check Paymenl 5114/02 PK 110498 102618 TOWN & COUNTRY TIRE 17.79 Check Payment 5114102 PK 110499 110968 TRENCHERSPLUS INC 95.05 Check Payment 5114/02 PK 110500 102620 TRI CO WATER 430.72 Check Payment 5114102 PK 110501 102454 TRI -COUNTY BEVERAGE & SUPPLY 493.58 Check Payment 5/14102 PK 110502 101859 TURF SUPPLY COMPANY 836.03 Check Payment 5114102 PK 110503 109289 TWIN CITY GARAGE DOOR CO 273.78 Check Payment 5114102 PK 110504 102619 TWO WAY GOMM INC 1,200.67 Check Payment 5/14102 PK 110505 102058 V.S. CAVALRY 8278 Check Payment PK 110506 102624 UNITED BUILDING CENTERS 6.37 Check Payment • 5 1 14102 5/14102 PK 110507 102627 UNIVERSITY OF MINNESOTA 130.00 Check Payment 5/14102 PK 110508 103210 USA BLUE BOOK 141.55 Check Payment 5114/02 PK 110509 102419 VALLEY SALES OF HUTCHINSON 26.82 Check Payment 5114/02 PK 110510 102132 VIKING COCA COLA 385.80 Check Payment 5114102 PK 110511 105122 WASTE MANAGEMENT 42,313.99 Check Payment 5114/02 PK 110512 102085 WEDIN, CHUCK 1200 , Check Payment 5114/02 PK 110513 103870 WESTGROUP 117.00 Check Payment 5114/02 PK 110514 104603 WINE MAKER 22.00 Check Payment 5114/02 PK 110515 101963 WITTE SANITATION 94.92 Check Payment 5/14102 PK 110516 105318 XPECT FIRST AID 74.36 Check Payment 5114102 PK 110517 103980 ZARNOTH BRUSH WORKS 21105 Check Payment 5114102 PK 110518 105571 ZEP MANUFACTURING CO 91.44 Check Payment Payment Type Total 556,716.08 Report Totals 556,716.08 i s = Skip In Check Sequence or Duplicate Check V = Vold