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cp08-13-2002 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 13, 2002 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION -Rev. Jon Lindekugel, Christ the King Lutheran Church 3. MINUTES (a) REGULAR MEETING OF JULY 23, 2002 (b) BID OPENING MINUTES FROM AUGUST 2, 2002 Action -Motion to approve as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON UTILITIES FINANCIAL STATEMENT FOR JUNE 2002 2. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JUNE 24, 2002 3. HUTCHINSON FIRE DEPARTMENT MONTHLY REPORT FOR JULY 2002 4. PIONEERLAND LIBRARY SYSTEM FINANCIAL REPORT FOR JUNE 2002 • 5. PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM JUNE 20, 2002 6. BUILDING DEPARTMENT MONTHLY REPORT FOR JULY 2002 7. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR JUNE 2002 8. PARKS, RECREATION & COMMUNITY EDUCATION BOARD MINUTES FROM JUNE 6, 2002 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12001 - RESOLUTION APPROVING A LICENSE AGREEMENT GRANTING RIGHTS TO THE HUTCHINSON UTILITIES COMMISSION 2. RESOLUTION NO. 12002 -RESOLUTION FOR PURCHASE OF PEAT AND TRUCKING SERVICES 3. RESOLUTION NO 12003. -RESOLUTION ESTABLISHING LOCATION OF TRAFFIC CONTROL DEVICES 4. RESOLUTION NO. 12004 -RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREET (EDMONTON AVENUE) (c) LETTING NO. 7, PROJECT NO. 02-16 (1sT ADDITION TO RAVENWOOD) • DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT CITY COUNCIL AGENDA -AUGUST 13, 2002 • • WANING HEARING ON PROPOSED ASSESSMENT • ADOPTING ASSESSMENT • ACCEPTING BID (d) LETTING NO. 13, PROJECT NO. 02-20 (SOUTH FORK CROW RNER BANK STABILTTIZATION) • ORDERING PREPARATION OF REPORT ON IMPROVEMENT (REVISED) • RECENING REPORT AND CALLING FOR HEARING ON IMPROVEMENT(REVISED) (e) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR MCLEOD ALLIANCE FOR VICTIMS OF DOMESTIC VIOLENCE ON OCTOBER 23, 2002 (fl CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR HOMIER DISTRIBUTING ON AUGUST 26 - 27, 2002, AT NATIONAL GUARD ARMORY (g) CONSIDERATION FOR APPROVAL OF MASSAGE LICENSE FOR REJUVENATING CENTER • (h) CONSIDERATION OF HRA BOARD APPOINTMENT (i) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR MARION GRAHAM TO ATTEND THE WASTEWATER LABORATORY EXAM WORKSHOP IN PROVIDENCE, RHODE ISLAND FROM SEPTEMBER 13 - 16, 2002 (j) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR DOUG JOHNSON TO BALDWIN, WISCONSIN FROM AUGUST 12 - 16, 2002 (k) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR DUCKS UNLIMITED ON SEPTEMBER 4, 2002, AT CROW RNER COUNTRY CLUB (1) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR HUTCHINSON AREA FOUNDATION FOR HEALTH CARE ON OCTOBER 26, 2002, AT CROW RNER COUNTRY CLUB Action - Motion to approve consent agenda 5. PUBLIC HEARING - 6:00 P.M. (a) CONSIDERATION FOR APPROVAL OF SUNDAY INTOXICATING LIQUOR LICENSE • FOR ALL OCCATIONS CATERING CITY COUNCII, AGENDA -AUGUST 13, 2002 Action -Motion to reject -Motion to approve • 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) REQUEST BY ERLAND JABLINSKI REGARDING VFW PARK Action - (b) CONSIDERATION FOR APPROVAL OF FUNDING REQUEST BY MCLEOD COUNTY FAIR BOARD Action -Motion to reject -Motion to approve 7. UNFINISHED BUSINESS 8. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF ACCEPTING FRANKLIN-GROVE NEIGHBORHOOD SMALL CITIES REHABILITATION GRANT Action -Motion to reject -Motion to approve (b) CHARTER AMENDMENTS ELECTION CONSIDERATIONS (STEVE COOK) Action -Motion to reject -Motion to approve • (c) PRESENTATION OF PETITION FOR HUTCHINSON CITY CHARTER AMENDMENTS Action - (d) CONSIDERATION OF RE-SETTING SEPTEMBER 1Q 2002, CITY COUNCII. MEETING DUE TO PRIMARY ELECTION Action - (e) CONSIDERATION OF SETTING BUDGET WORKSHOP PRECEDING FIRST CITY COUNCIL MEETING IN SEPTEMBER Action - MISCELLANEOUS (a) COMMUNICATIONS 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Action -Motion to approve and authorize payment of Verified Claims A from appropriate funds (b) VERIFIED CLAIMS B Action -Motion to approve and authorize payment of Verified Claims B from appropriate funds • 11. ADJOURN • MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL NLY 23, 2002 1. CALL TO ORDER - 5:30 P.M. ayor az orgerson ca the meeting to order. Council Members present were John Mlinaz, Jim Haugen, Kay Peterson and Duane Hoversten. Also present were Gary Plotz, City Administrator, Marc Sebora, City Attorney and John Rodeberg, Director ofEngineering/Public Works. 2. INVOCATION -Rev: Max Myers, of Riverside Assembly of God Church, delivered the invocation. PRESENTATION OF AWARD OF EXCELLENCE TO CITY OF HUTCHINSON FROM MINNESOTA RECREATION & PARKS ASSOCIATION (MRPA) FOR VETERANS MEMORIAL PARK Cheryl Corman, City of New Ulm, also a representative from MRPA, presented an awazd of excellence to Lawrence Winter, who accept on behalfof the Parks & Recreation Departrnent. This awazd was given to the City of Hutchmson because ofthe exemplarywork completed on the Veterans Memorial Pazk. Mayor Torgerson also expressed appreciation to the various county individuals that aided in the development of this pazk. 3. MINUTES (a) REGULAR MEETING OF JULY 9, 2002 (b) BID OPENING MINUTES FROM JULY 11, 2002 Minutes were approved as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM MAY 16, 2002 2. PIONEERLAND LIBRARY SYSTEM FINANCIAL REPORT FOR MAY 2002 3. HUTCHINSON AREA HEALTH CARE BOARD MIN [.JTES FROM JUNE 18, 2002 4. PLANNING COMMISSION MINUTES FROM JUNE 18, 2002 5. PLANNING COMMISSION SPECIAL MEETING MINUTES FROM JULY 2, 2002 6. CITY OF HUTCHINSON FINANCIAL REPORT FOR JUNE 2002 7. CITY OF HUTCHINSON INVESTMENT REPORT FOR JUNE 2002 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 11984 -RESOLUTION AUTHORIZING HUTCHINSON TELEPHONE COMPANY TO MAKE DIRECT PAYMENT TO HUTCHINSON • COMMUNITY VIDEO NETWORK FOR PUBLIC, EDUCATION AND GOVERNMENT PROGRAMMING ACCESS CHANNELS 2. RESOLUTION NO. 11985 -RESOLUTION AUTHORIZING EXECUTION OF 3~Q~ CITY COUNCIL MINUTES -JULY 23, 2002 AGREEMENT FOR SAFE AND SOBER CAMPAIGN 3. RESOLUTION NO. 11986 -RESOLUTION DESIGNATING THE LOCATION OF THE POLLING PLACE FOR ALL CITY PRECINCTS AND APPOINTING JUDGES FOR THE 2002 CITY OF HUTCHINSON AND PRIMARY AND GENERAL STATE ELECTIONS 4. RESOLUTION NO. 11993-RESOLUTION AMENDING RESOLUTION NO. 11780 ESTABLISHING INCOME GUIDELINES AND ASSET LIMITATIONS FOR SENIOR & DISABLED CITIZENS DEFERRED ASSESSMENTS AND SENIOR & DISABLED CITIZENS REDUCED REFUSE RATE (c) PLANNING COMMISSION ITEMS CONSIDERATION OF CONDITIONAL USE PERMTI' AND VARIANCE REQUESTED BY TONY BENTON, PROPERTY OWNER, TO REPLACE EXISTING GARAGE TIIREE FEET FROM PROPERTY LINE AND HARD SURFACE DRNEWAY UP TO THE PROPERTY LINE AT 4] 8 MILLER AVENUE SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11979) 2. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY WILLIAM HAACK, PROPERTY OWNER, TO MOVE AN 18' X 18' GARAGE ONTO PROPERTY LOCATED AT 705 GROVE STREET SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11981) 3. CONSIDERATION OF A CONDITIONAL USE PERMTI' REQUESTED BY CITY OSF . HUTCHINSON POLICE DEPARTMENT TO MOVE A HOUSE FROM 127 - 1 AVENUE SW TO 1100 ADAMS STREET SE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11982) 4. CONSIDERATION OF A LOT SPLIT LOCATED AT 500 GOLF COURSE ROAD SUBMITTED BY JEFF MUNSELL, PROPERTY OWNER WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 11983) (d) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR 3M CLUB ON SEPTEMBER 13 - 14, 2002, AT 3M CLUB BUILDING (e) CONSIDERATION OF REAPPOINTING JOHN HOULE TO HRA BOARD FOR FIVE- YEAR TERM (f) CONSIDERATION OFOUT-OF-STATE TRAVEL REQUEST FOR SERGEANT CHRIS DOBRATZ AND INVESTIGATOR MICHELLE HAMMOND-JOHNSON TO ATTEND THE NATIONAL CENTER FOR MISSING & EXPLOITED CHILDREN IN DALLAS, TEXAS FROM AUGUST 6 TO AUGUST 9, 2002 (g) CONSIDERATION OF ACCEPTING BIDS FOR SALE OF SURPLUS PROPERTY (CITY VEHICLES) (h) CONSIDERATION FOR APPROVAL OF ROOF REPLACEMENT (THREE SECTIONS) ON THE PLAZA 15 SHOPPING CENTER Motion by Haugen, second by Hoversten, to approve consent agenda. Motion tamed unanimously. 5. PUBLIC HEARING - 6:00 P.M. 3~0.~ CITY COUNCIL MINUTES -JULY 23, 2002 (a) LETTING NO. 9, PROJECT NO. 02-18 (JEFFERSON STREET SE) -ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS AND APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS John Rodeberg, Director of Engineering/Public Works, noted that this is the first public hearing for the Jefferson Street annexation protect. This azea officiallywas annexed into the city July 21, 2002. Mr. Rodeberg explained the process used when ordering improvement protects and calling for bids. He stated that afrer bids are received and awarded, actual cost figures will be sent to the residents. Mr. Rodeberg explained the various payment options as well as the deferred assessment plan. Mr. Rodeberg went on to explain that this project is parented by McLeod County, however the City has a joint powers agreement with the County to assist in the project work. The work pro))ected to be completed for 2002 is to put in sanitary storm sewer and a gravel overlay. Mr. Rodeberg expluned that McLeod County will cover the costs of street and path costs and all storm sewer costs related to providing service to the street. The City will be covering the costs for reconstruction of sanitary sewer and watermain for parcels previously in the city limits, previously assessed parcels for street and trunk storm sewer extension. Mr. Rodeberg explained that the costs to the property owners will be formulated to be assessed in the most fair manner amongst all residents. Mr. Rodeberg went on to briefly explain deferred assessments policies and procedures. Mr. Rodeberg presented the estimated project costs and assessment amounts. Michelle Shufelt, 1324 Jefferson St., explained that she has safety concerns regazding the transportation and parking during construction due to the fact that she operates a home daycare. Mr. Rodeberg explained that the contractors who are awazded the bid will be instructed do their best to make sure there aze openings and accommodations for her customers, and all residents. Ms. Shufelt also had concems regazding the school bus routes and pickup and drop offs for the children. Mr. Rodeberg explained that school buses do not drive on construction routes and they will need to locate different pickup/drop off sites. They will make every effort to make sure the pickup/drop off sites are m the same location throughout the prof ect. Brian Burgess, 1383 Jefferson St., presented before the Council. Mr. Burgess recited a letter on behalf of Keith and Mary Wagner,whom were not able to be present. The W agners were opposed to the project mainly due to the high costs. Mr. Burgess is also opposed to the annexation project and requested the Council to grant John Rodeberg the authontyto be able to negotiate with him on the assessed amounts of his property, as they did with American Energy Systems and Deane Dietel, as Mr. Burgess's estimated assessment amounts are approximately $42,000. He also requested of the Council the authority to negotiate on the sale of the property on the other side of the river. Mayor Torgerson stated that more information will need to be obtained before negotiations could be considered. Mayor Torgerson also noted that there were extenuating circumstances with Mr. Dietel's property that do not relate to Mr. Burgess's property. However, the City will work with the Burgess's in some way regazding the assessed amount. Motion by Peterson, second by Haugen to close the public hearing. Motion carried unanimously. Motion by Mlinaz, second by Hoversten, to approve the preparation reports of Letting No. 9, Project 02-18. Motion carried unanimously. John Mlinaz commented that this action is only to obtain bids and not to approve the project. 6. COMMUNICATIONS, REQUESTS AND PETITIONS • (a) COMMENTS FROM BECKY WALRADTH REGARDING 9TH AVENUE ~c~~ CITY COUNCIL MINUTES -JULY 23, 2002 Becky Walradth, resident of 9a' Avenue, presented before the Council. Ms. Walradth • commented that she has previously spoken with both Gary Plotz and John Rodeberg regarding the flooding in her neighborhood. She feels that the immense flooding is due to non-sufficient storm sewer drainage. She has been assurred by City staff that the issue will be monitored. Mike Keeler, l0a' Avenue, presented before the Council. Mr. Keeler asked John Rodeberg if there were an plans to replace the storm sewer system on 10's Avenue in the future. Mr. Rodeberg explained that there are three pp~ojects scheduled in the next two years that will assist with the storm sewer drainage in the lOt Avenue azea. There is also a specific replacement project proposed for 10 Avenue in 2004, however more details will need to be consrdered. Mr. Keeler questioned whether or not there-might be something broken or blocking the line that might be backing up the streets so rapidly. Mr. Rodeberg explained that this area has been investigated and there is nothing that is visibly broken or blocked. Mr. Rodeberg clarified that the line placed in 10's Avenue intersected an old county file line, which may be causing a problem. John Rodeberg stated that staff will check tlns line to make sure there aze no blockages. Becky Wahadth asked what short-term solutions there are to address the flooding issues on 10"' Avenue. Ms. Walradth's concern with 10 Avenue is that when it rains, this street floods into her backyard. Mr. Rodeberg responded that there really are no short-term solutions available. Coleen Mickolicek, l0a' Avenue resident, presented before the Council. Ms. Mickolicek commented that she had looked into the catch basins and noticed broken-offpieces ofcement on the bottom. John Rodeberg explained that the system line could be breaking off due to aging. Ms. Mickolicek also commented that their home had sanitary sewer backup and requested that their mound be cleaned out on a more regular schedule. John Rodeberg stated that he would put the request in to the appropriate department to make sure all mounds aze cleaned on a regulaz schedule. • Ms. Walradth asked the Council, that in the event that her home owner's insurance cancels them, will the City cover them for insurance. She has received a cancellation notice from her insurance company because she has had three claims in two years. Duane Hoversten commented that he has received a notice similaz in nature and that he will be working with his insurance company to try and resolve the issue. He understands how she feels as he is in the same type of situation. John Mlinaz asked if top water could be contributing to the problems these neighborhoods are having. john Rodeberg stated that top water is an issue and that the designs of sewer lines from fifty years ago that take m top water are not designed as they aze today. Therefore, the older areas of town tend to have more rssues as compared to the newer areas of the city. John Mlinaz commented on whether or not sandbags or some other item could be used as a short-term aid. Mr. Rodeberg felt that would not be the appropriate solution. Sayles Walradth, 9`h Avenue resident, asked ifthe City could obtain easements to place holding ponds on private property. John Rodeberg stated that the city would be able to go through condemnation proceedings if there were no other solutions to address these problems. 7. UNFINISHED BUSINESS 8. NEW BUSINESS (a) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY MPI CHOPPERS, INC., APPLICANT, TO ALLOW SALE OF USED MOTORCYCLES IN THE C-4 DISTRICT LOCATED AT 492 HWY 7 EAST WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 19980) • Julie Wischnack, Planning/Zoning Director, presented to the Council. Ms. Wischnack explained that the Planning Commission voted to approve this item on a 6-1 vote. John Mlinar noted that the controversial issue was the amount of motorcycles being 3(~) CITY COUNCIL MINUTES -JULY 23, 2002 displayed at one time. • Ms. Wischnack explained that the Planning Commission recommended that a lazge size lot be used to display a maximum number of 15 motorcycles at one time. Motion by Mlinaz, second by Haugen, with Peterson abstaining, to approve the conditional use permit for MPI Choppers, Inc. Motion carried unanimously. (b) REVIEW OF 2001 CITY AUDIT Kyle Meyers, of the auditing firm of Abdo, Abdo, Eick and Meyers, presented before the Council. Mr. Meyers did comment that the City was awarded an awazd of excellence as a result of the audit. Mr. Meyers gave an overview of the findings of the audit. There was only one non-compliant issue and the auditors reported that there were no material weaknesses found in the audit. Duane Hoversten asked Mr. Meyers if there were any internal controls that could be conducted to avoid any of the issues that have occurred with other city entities as well as private businesses. Mr. Meyers did state that his firm would be able to conduct some intemal controls that would measure activity within the organization. John Mlinar commended Ken Merrill, Finance Director, for his excellent work for the past 25 years. ~c) (LOETTING NO~ 102, PORO ECT NO.OBID~ FOR AIRPORT SAFETY IMPROVEMENTS John Rodeberg stated that the bids came in much higher than anticipated. This project will be rolled over into a project for next year. Motion by Mlinaz, second by Haugen, to reject the airport safety improvement project. Motion carried unanimously. (d) CONSIDERATION OF APPROVING CONSULTANT CONTRACT WITH HOWARD R GREEN FOR WATER TREATMENT OPTION ANALYSIS John Rodeberg explained that HDR Engineering has completed their final report regazding the Water Treatment plant. Based on their studies they have made a recommendation to biologically treat the water with the addition of a pH adjustment. However, staff has concerns that by adjusting the pH, this could cause problems with copper levels in the water, among other things. The Department of Health and a second consultant do not fee] that this is the most viable option. Staff feels it is essential to obtain another opinion on this recommendation. Due to the vast dollaz amount related to the project, staff feels it needs to have all necessary studies completed. Motion by Hoversten, second by Peterson, to enter into consultant agreement with Howazd R. Green Company to report on the feasibility ofbiological treatment and pH adjustment of water at the Water Treatment Plant. Motion tamed unanimously. (e) DISCUSSION OF OLD CITY DUMP AND PUBLIC SAFETY TRAINING SITE John Rodeberg explained that three different prof ects aze occurring at the old city dump site currently. They are: 1) environmental site assessments by the MPCA, part of the Voluntary Inspection and Cleanup Program, 2) the river bank erosion program and 3) construction of the public safety traimng site. John Rodeberg explained that the City will need to start . picking up some costs relating to the MPCA site assessments. The MPCA has paid for the costs so far through grant money, however effective July 1, 2002, costs are the responsibility of the city. 3 Cad CITY COUNCIL MINUTES -JULY 23, 2002 John Rodeber~ went onto explain that the river bank erosion proj ect is the lazgest project of • the three at this time. (f) CONSIDERATION FOR APPROVAL OF ACKNOWLEDGING REVISIONS TO SECTION 2.09 AND 4.01 OF PROPOSED CITY CHARTER AMENDMENTS Marc Sebora, City Attorney, presented before the Council. Mr. Sebora referred to a meeting on June 4, 2002, in which the Council publicly received and acknowledged the proposed City Charter. However, sections 2.09 and 4.0] did not read verbatim as voted on m the 2000 election. Therefore, it is being requested that these revisions be considered as they aze written as voted on in the 2000 election, with the revisions recommended by the Charter Commission noted as changes. John Mlinar requested that Mazc Sebora investigate whether or not these revisions be signed off by the Charter Commission. Motion by Mlinar, second by Hau~en, to accept these revisions to clarify the amendments voted on in the 200 election. Motion carried unanimously. (g) UPDATE ON NEW WATER BILLING STATEMENTS Ken Merrill, Finance Director, presented before the Council. Mr. Merrill explained that it has been a goal of the water billing department to have the ability to print waterb~lls in house as opposed to off-site, which adds additional costs to the billing system. Mr. Merrill explained that the goal is to have the new statements used for the first billing cycle in August. John Mlinar commented that it may be more clear if the descriptions in the account summary are able to be spelled out in completion, as opposed to abbreviating the descriptions. Mr. Merrill stated that this issue will be addressed. Mr. Memll also explained that there is a direct pa ent option available for residents that may want to have payments taken directly out of their account. In addition, there are two drop boxes in the ctty for . payments. (h) CONSIDERATION FOR APPROVAL OF HUTCHINSON AREA HEALTH CARE AND HUTCHINSON MEDICAL CENTER ENTERING INTO JOINT VENTURE TO PROVIDE MRI SCANNING SERVICES TO THE COMMUNITY Motion by Peterson, second by Hoversten, to approve the joint venture between HAHC and HMC. Motion carried unanimously. 9. MISCELLANEOUS (a) COMMUNICATIONS John Mlinar -John Mlinar made note that there are openings on the Charter Commission. Melissa Starke, Counci] Secretary, noted that an ad had been placed in the July 23 and July 25, 2002, Hutchinson Leader editions advertising the openings. Mr. Mlinar also made note that the workshops prior to the Council meetings are open to the public. Mr. Mlinar also recommended saying the pledge of allegiance before Council meetings. Duaue Hoversten - Mr. Hoversten stated that there are two openings on the HRA Board and anyone interested in serving should contact him or Jean Ward at City Center. Gary Plotz - Mr. Plotz stated that the Jefferson St. Annexation and the 9`~ Avenue neighborhood projects were discussed at the Team Leadership Meeting this morning. Also, a steenng committee to plan the city appreciation picnic is recommending that September 19, 2002, be set for the picnic. Mr. Plotz also requested that the workshop scheduled for August 13, 2002, to discuss the compost site's blending line be rescheduled to August 27, 2002, due to a conflict in the marketing consultant's schedule. Motion by Peterson, second by Mlinar, to cancel August 13, 2002, workshop and reschedule it for August 27, 2002, at 4:00 p.m. Motion carved unanimously. 3~a~ CITY COUNCIL MINUTES -JULY 23, 2002 John Rodeberg -John Rodeberg noted that he has found a possible funding source in the Corp. of Engineers for the Crow Rrver Dam project. Mr. Rodeberg requested of the Council the authority to pursue obtaining this funding. Motion by Peterson, second by Hoversten to authorize John Rodeberg to pursue grant money from the Corp. of Engineers for the Crow River Dam project. Motion tamed unanimously. 10. CLAIMS APPROPR1AT10NS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Motion by Peterson, second by Haugen, to approve and authorize payment of Verified Claims A from appropriate funds. Motion tamed unammously. 11. ADJOURN With no further business to discuss, the meeting adjourned at 7:20 p.m. i • 3~0.~ . MINUTES BID OPENING LETTING NO. 7/PROJECT NO. 02-16 AUGUST 2, 2002 Present: Ken Merrill, Finance Director, John Rodeberg, Director of Engineering/Public Works, and Melissa Starke, recorder. Ken Merrill, Finance Director called the bid opening to order at 10:02 a.m. Mr. Merrill dispensed with the reading of Publication No. 6757, Advertisement for Bids, Letting No. 7, Project No. 02-16. Mr. Merrill noted that the City Council reserves the right to reject all bids and to waive any informalities and irregularities as signed by Gary D. Plotz. The following bids were opened and read: Duininck Bros Inc Prinsburg, Minnesota Bid Amount $316,335.35 R&R Excavating Hutchinson, Minnesota Bid Amount $304,934.40 • S.J. Louis Construction, Inc. St. Cloud, Minnesota Bid Amount $441,318.50 Wm Mueller & Sons Inc Hamburg, Minnesota Bid Amount $339.845.15 The bids were referred to staff for review and a recommendation. They plan to be before the City Council for consideration and awarding on August 13, 2002. The bid opening adjourned at 10:10 a.m. Marlin Torgerson, Mayor ATTEST: Gary D. Plotz, City Administrator 3«~ _it~o, 202 C ~. }~~ _ _ _ _ ?,, » « .~ TOTAL r. n r ~x ASSETS _ UT7L.I TY FL?NT - AT COST LAND & LAND RIGHTS 891,734.75 DFFRECTAPLE UTTI_ITY PLANT 53,343,536.67 TOTAL UTILITY PLANT 64,:.?35,271.42 LESS ACCUMULATED DEPRECIATION (^7,146,897.18) TOTAL ACCUMULATED AEF'RECIATION (~7,14h,897.18) CONSTRUCTION IN PROGRESS 5,208,772.54 TOTAL CONSTRUCTION IN PROGRESS 5,208,772.54 TOTAL UTILITY PLANT DEFREC VAWE 42,297,146.78 RES'iRICTEA FUNDS A ACCOUNTS FUTURE EXPANSION t, DEVELOPMENT ^,019,993.48 INVESTMENT - GAS RE'SERVF__S_ _ 391,814.11 BOND ~ INTEREST F•AYMENT 2000 59,985.73 CATASTFOFHIC FAILURE FUND 1,250,000.0F) BOND RESERVE 2_00.1 _ 531,000.00 BOND F, INTEREST 2001 776.901.78 TOTAL RESTRICTED FUNDS ~ ACCOUNTS 5,029,696 J.0 CURRENT F ACCRUED ASSETS CASH IN pANK 52.:,,600.39 ACCOUNTS RECEIVAPLE _ 2, 717, Fit'54.70 ACCOUNTS RECEIVAPLE - CYCLE PILLING 694,964.89 INVF_NTORIES 759,298.87 F•REFAID INSURANCE 94,120.3; CLEARING ACCOUNT 250.00 SALES TAX RECEIVAPLE 133,495.71 TOTAL CURRENT 2. ACCRUF_D ASSETS 4,945,584.91 DEFERRED CHARGE POND DISCOUNT 2000 8,730.00 BOND DISCOUNT 2001 28,826.3 TOTAL DEFERRED CHARGE 37,557.15 TOTAL ASSETS :12,309,984,94 L r-- R 3 5HE • ~ O 002 • MUNICIPAL EG~U ITY 6 LIAPILI'fIES MUNIC IF•AL. F_CUITY MUNICIPAL EG~U ITY 40,522,797.47 UNAPPROPRIATED RETAINED EAFW INGS ';76,77:4 24 TOTAL MUNICIPAL EG4JITY 41,099,570.71, LONG TERM LIAP II_ITIES-NET OF CURRENT MATURITIES 2000 BONDS 4,(~)OO,OOW.00 LEASE FAYARLES 94, ?_?3.45 ~001_R_POND_S 5,310,000.00 TOTAL LONG TERM LIAR II_ITIES 9,404,393.45 CONSTR CONTRACTS 6 ACCTS F'AY RETAIN TOTAL COkSTRUCTION 6 ACCTS FAY OO CURRENT d ACCRUED LIAPILITIES ACCOUNTS PAYABLE _ 1. 6.a7,194.3Q INTEREST ACCRUED 21,391.86 ACCRUED VACATION F'AYAPLE ^00,37.0.55 ACCRUED MEDICAL FUND (194,146.20) ACCRUED REC PAYMENT 24,089.80 CUSTOMER DEFYISITS 83,310.00 OTHER CURRENT 4 ACCRUED LIAE<I L.I TIES 13,970.79 TOTAL CURRENT 2. ACCRUED LIAP 1,506,120.7fl TOTAL MUNICIPAL E(:UITY h I_IAH -, 5,~, 309, 984.94 L r- _ _-. u TNCOME STATEMENT OPERATING REVENUE SALES - ELECTRIC ENEFGY SALES FOk RESALF_ NF_T INCOME FROH O'iliF_k SOUFCES SECUkIT'Y I_Tf..HTS F'OLE RF_NTAI_ SAI.-F_S -- GAS TOTAL nF~F_f~ATIMf.- kEVENUF_ OPERATING EXF'F_NSES P'RODUC'TION OF'EFiATION F'kODUCTTUN MAINTENANCE PURCHASED F'OWER TRANSMISSION OPERATION TRANSMISSION MAINTENANCE ELECTRIC AISTRIPUTION OPERATION F_LECTFIC AISTFIBUTION MAINTENANCE MFG GAS F'kODUCTION OF'F_FA'f ION MFG GAS F'RODIJCTION MAINTENANCE PURCHASED GAS EXPENSE GAS DIffTRINUfION OPERATION GAS DISTkIF41T ION MAINTENANCE G.JSTOMF_k ACCOUNTING h COLLECTIONS ADMTNISTRRTIVE Lr GF_NF_kAL EXPENSES nEF'kECIATION TOTAL OPERATING EXPENSES S iATE:MEN7 OF ME & EXF'IdNSES JL1N - 2002 F'RF_ V I OUS YEAR TU DATE CURRENT YEAR TO DATE 9,159,733.19 ]. , 966 , 508. i0 54,411.87 5,908,00 1,222.00 Ja V2<, J42. c'6 16,210,32;,84 394,634,77 349,143.22 6,672,149,94 2 i0 , 92 74, 4'16, 63 194,412.13 9f ,331,83 S f.9, 1,0 844.07 x,203,980.00 128,S8h,b2 49,379,41 181,01.6.14 982,315.66 913,500.00 15,238,170.64 7,364,719,27 303,624,94 59,620.'7 5,841.00 1,050,50 4;602,165.76 ],2,337,041,74 455,250.19 247,546.84 3, 458, 6,51.b3 ].54.61 127,^77.66 198,6'77,79 95,510.56 ,00 .00 4,451,:109,60 184,580.74 48,01.6.96 175,134,27 820,843.37 955,000,04 11,214,544.26 FUDGETEn YEAF TO DATE 7, 435,Sb0.00 250,000.00 58,500.00 8 , 4;10 , 00 2,600.00 4,592,082.75 12,347,192,75 392,451.05 268,000,00 3, 468, 7~,0. 00 1 , 2;10.00 '~, 500.00 249,989.13 104,412,50 .00 .00 4,534,763.20 SBe, 0'12, 87 4A,125.00 169, 1318.16 777,501.12 955,000.00 11,385,933,03 BUDGET nevxATxoN (70,840.73) 53,62A .94 1.].2c,27 (2,609.00) <1,549.so) 10,103,01 (10,151.01) 137,200,86 20,453,16 10,090,:87 7.,095,39 (117,777.66) 57.,37.7.,34 12,901.94 . O0 .00 83,253.60 3,442.3.3 l~s.e4 13,043,89 (43,342.25) (.~a> 171,"788,77 • ANNUAL DUDGF_T 1'7,292 00^.00 t , 000, 000.00 9o,poo.oq 13,000.00 4,000.00 7,917, 384.05 26.3f.6,384.05 1,184,902.05 536,000.00 6,937,500.00 2,500.00 19,000.00 4Q`.',978.24 208,825,00 .00 .00 9,fl9f., 272.00 376,045.69 96, 2.`10,00 376,336.29 1,55'n,002.20 1,910,000.00 23,593,bSS.47 OPERATING INCOME 972,].65..20 1,122,897.46 961,259.72 167.,637.76 _.,'7?2,772.58 OTHEF INCOME UTHER ~- NET 62,2^].,08 23,131.11 30,000,00 (6,8b8.89) 60,000.00 T.NTEREST INCUt1E 119,834.16 78,7.24.83 100,000,00 (21„fl75,17) 200,000.00 MISC INCOME 41., 601,41 32,4f.3.97 .00 32,4f.3,97 50,000.00 MISC INCOME - GAS WELLS Sfl1,864.36 48,966.61 138,000.00 (89,093.39) 300,000.0 'TOTAL OTFIER INCOMF_ 4!)5,601.01 S8^,376,52 265,000,00 Cfl:1,423.40> 610,000-00 OTHER EXFF_NSES AEF'L..ETION - GAS WELLS .00 .00 2;1,000.00 25,000.00 5C), 000,00 MISC EXPENSES 56,971.87 88,641,16 ,00 (8E1. 641.16) .00 INTF_kEST EXPENSE 291,658.62 219,659.60 564,766.00 (54,893.60) 32'~,532.F)0 TOTAL CiiHF_R EXPENSES 348,630,49 :508,300.76 169,766.00 (118,534.76) 379,533.00 CONTRIBUTION TO CITY 400,400,00 420,400.00 420,000.00 C400.00) 840,000.00 TOTAL CONTRIBUTION TO CITY 400,400.00 420,400,00 420,000.00 C400.00) 840,000,00 L L/ NON-OPERATING INCOME NET INCOME (343,429.46) 628,725.72 (546,124,24) 576,773.24 (341,766,00) 619,493.72 (204,336,24) ca2,7zo.4e) (6('19 , 532.00 ) 2,113.240.58 Minutes Hutchinson Public Library Board June 24, 2002 Present: Joyce Beytien. Linda Goetz, Mary Henke. luhe ,Jensen. i;annie Lambert, Kav Peterson, Newt Potter Absent: Herman Hannemann, John Hassinger. Larry Ladd, fray Johnson The meeting was called to order by President Connie Lambert: Award Presentation, Connie Lambert. presente+~ to Jnycz }:;e~~cien; President of the Friends of the Hutchinson Public Library, the Pinneerland Library System Hall of Fame Award. The award is a certificate, whfch,loyce plans to frame for the Library meeting room. ,)+ayce reported that she and library volunteer, Sonja Nolen, were interviewed by Kav .Johnson far an upcoming de article The minutes of the May 20, 2002 meeting were approved as written. • Report 1. ,tune 20 Pianeerland Library System Board Meeting: Mary Henke reported that 1! she has submitted a 2(10j budget to the PLS Director; 21 head librarians voted in favor of forming a union; and 31 library-related cuts ha~~e occurred ai the Alinnesata Department of Children, Families, and Learning. Old Business: !. Fiscus grou;~; The community group to be formed as part of our self-study will meet the second half of October. Newt volunteered io help Iohn and Mary plan the event . Cat~ital imprn~°ement update -- Memo from Barry i~reive. City Building t)ffictal' Board members reviewed the memo and raised questions about sources of funds ie,g„ Daes "budget" mean library budget?1. i. Minnesota Historical Society Grants: The Board agreed to consult Julie ~`tschnack about the wisdom of reapplying for funds • New Business: 1. Children s Summer treading programs -- Linda Goetz: Linda reported that after 'weeks of the ft-week program, 111 children ages 2-6 are enrolled in yla)a the "Read with Me Bonk Cluh," and 162 children ages 6-12 are enrolled in the "'Hoppin` and Boppin' Climbers B[n~k Club," She shared several reading incentives, discussed program components i presentations, contests. Stories in the Aarki. and said she had received positive responses from parents. 2, PLS Budget with automation funding request -- hand out: Mary called attention to specific aspects of the revised 2002 budget and projected 2003 budget, notably lines related to book sales, programming, and automation SeCV1CeS. ~? Other: 1=lary will invite John Houlahan, ALS Director, to attend the July meeting to answer questions about automation funding. NE%T MEETING: MONDAY, July 22, AT 4:30 P. Meeting adjourned. - Julie M. Jensen, Acting Secretary • n LJ y ~G~a C Memo To: Mayor and City Council From: Brad Emans, Fire Chief pate: 82/02 Re: Monthly Council Update on FD Activities The Fire Department responded to 35 general alarms in July. Of those calls three were working structure Tres doing an estimated $145,000.00 in damage. Two of the three were weather related. This is the breakdown of the calls: • City Calls: Residential 3 CommerciaVlndustrial 6 Multi-family 9 School Type 1 Hazardous Material 3 Vehice 3 Carbon Monoxide 1 Rural Calls: Residential 1 Rescue 3 Medical 2 Vehicle 3 Drills /Meetings /Community Events: Rural pumping /water moving Main Street search 8 rescue (at the cld hotel thanks of Jeff Haag) • Live bum / exposer protection drill Assisted the Park & Recreation with "Slip & Slide" We conducted a search for new recruits this month. We advertised, wrote an article for the Leader, spoke on the radio and ended up with 5 candidates. This was not a big bang for the buck. However I would like to make you aware of the outstanding job Mike Craig did on reorganizing the testing process. Mike is the chairman of our recruit testing committee. I know without a doubt our new policy and procedures on testing recruits will be a standard used by many fire departments throughout the state. 1 would be happy to show you our new procedure when you are in the neighborhood. • • Page 1 ylQ)3 C~ PIONEERLAND LIBRARY SYSTEM REVENUE AND EXPENDITURE REPDRT JUNE 30, 2002 HUTCHINSON M-T-D Y-T-D % OF °/o OF AMOUNT AMOUNT BUDGET BUDGET YEAR CITY OPERATING 0.00 48,427.00 96,854.00 50.00% 50% COUNTY OPERATING 0.00 26,358.50 52,717.00 50.00% 50% GIFTS 52.00 978.50 797.00 122.77% 50% CHARGES, FINES 452.75 2,882.20 5,455.00 52.84% 50% COPY MACHINE 210.95 1,569.25 2,451.00 64.02% 509'0 EQUIPMENT RENTALS 0.00 11.00 8.00 137.50% 50% BOOK SALES 0.00 0.00 0.00 0.00% 50% OTHER 10.00 192.43 390.00 49.34% 50% TOTAL REVENUES 725.70 80,418.88 158,672.00 50.68% 50% RESERVE 0.00 100,247.70 100,248.00 100.00°h 50% GRAND TOTAL 725.70 180,666.58 258,920.00 69.78% 50% EXPENDITURES: • SALARIES -9,349.55 -50,954.91 -112,348.00 45.35% 50% HEALTH INSURANCE -2.00 -12.00 -54.00 22.22% 50% HEALTH INSURANCE- DEDUCTIBLE 0.00 0.00 -0.00 0.00% 50% PAYROLL TAXES -1,033.44 -5,677.32 -14,807-00 38.34% 50% BOOKS -1,883.41 -12,768.61 -27,000.00 47.29% 50% PERIODICALS -188.50 -3,764.52 -4,160.00 90.49% 50°~ VIDEOS 0.00 -21.58 -434.00 4.97% 50% BINDINGS 0.00 0.00 -100.00 0.00% 509'0 TELEPHONE -21.35 -151.62 -320.00 47.38% 509'0 POSTAGE & SHIPPING 0.00 -34.00 -300.00 11.33% 509'0 NEW EQUIPMENT 0.00 0.00 -1,000.00 0.00% 50% MAINTENANCE CONTRACTS 0.00 0.00 -1,298.00 0.00% 50% SUPPLIES -89.29 -792.36 -2,000.00 39.629'0 50°.'0 PROMOTIONAL & PROGRAMS -142.00 -414.88 -500.00 82.98% 50% INSURANCE 0.00 -1,254.13 -1,254.00 100.01% 50°k ADS & LEGAL NOTICES 0.00 0.00 -112.00 0.00% 50°h AUDITING 0.00 -96.62 -9200 99.61% 50% BOOKKEEPING/OVERDOES -272.63 -1,549,46 -2,857,00 Sd.23°k 50% CONTINUING EDUCATION 0.00 -32.23 -427.00 7.55% 509'0 SALES TAX 0.00 0.00 -0.00 0.00°k 50% TOTAL EXPEIJDITURES -12,982.17 -77,524.24 169,068.00 45.85% SO°/a RESERVE -12,256.47 103,142.34 89,852.00 50% • yla~~l N. • The June 20, 2002 meeting of the Pioneerland Library System Board was called to order at 7:40 p.m. by Chair John Baker. We have a quorum. New members were introduced. They are Vern Silvernale of Dawson and John (Jack) Sandberg of Hutchinson. V.A.B. on the agenda was changed to Information from Action. Chair Baker added discussion on policy concerning new libraries to XI. The next meeting date is July 18, not July 19: Al Clouse motioned to approved the amended agenda. Second by Joan Reckdahl. Carried: Francis Schweiss motioned to approve the May 16, 2002 minutes. Second by Daniel Reigstad. Carried. Al Clouse presented for the Finance Committee. Al Clouse motioned to accept the May 2002 Financial reports. Second by Art Abel. Carried. Al Clouse motioned to accept the May 2002 Bi11s and Check registers. Second by Lowell Deland. Carried. Al Clouse motioned to accept the revised 2002 Budget and the proposed 2003 budget. Second by Bob Fleegel. Carried. LSTA grant summary needs to be sent to the state. Al Clouse motioned to send the LSTA summary to the state. Second by Lowell Ueland. Carried. Al Clouse motioned to apply for the RLBSS grant for July '02 - June '03. Second by Lowell Ueland. Carried. Discussion followed. The dollar amount will be less than last year. John Baker presented a request to the board by members that the board be more involved in grant applications and requests by libraries and that there be an ad-hoc committee to look into this. Darlene Kotelnicki and Nancy trussing are volunteers. There need to be three more people. The committee will deal with whether or not staff need to be involved. • Ivey vonderharr presented for the Personnel Committee. Ivey Vonderharr motioned to accept the employment of new employees Donna Ochsendorf, Kathryn Skoglund, Trudi Hendrickson and Vicki Grimli. Second by Al Clouse. Carried. Our health insurance contract is up at the end of the month and cur current carrier will not renew Pioneerland. We need to go elsewhere. We have a choice of Health Partners or Preferred One networks. Due to the union pending contract, we cannot change what the insurance contains or the contribution structure. Lowell Ueland presented for the Strategic Planning Committee. Lowell Ueland motioned to approve the Strategic Plan and submit the plan as presented to the State Dept of Children, Family 6 Learning. Second by Herb Rotunda. Carried. The Department that looks at the plans no longer exists but it must be submitted as this impacts our state grants. Director Houlahan said that there are people there responsible for dealing with grants. Director Houlahan presented his report. The head librarians voted to go union. The Dept of Children, Family and Learning laid off or re-assigned the entire state library staff. The director reviewed issues resulting from this. Ann Gergen and Erin Rian from the league of Minnesota Cities presented information regarding our necessary Health Insurance plan change and the union. We cannot reduce the aggregate level of benefits at this time. Also the contribution structure cannot be changed. Nor can we change our personnel policy in regard to the benefits. The board reviewed cur options. The rest of the agenda was tabled until July meeting. Bab Fleegel motioned to give the Executive and Personnel Committees authority to continue and conclude on the insurance contract. Second by Lowell Ueland. Discussion followed. The motion failed. Vern Silvernale motioned to select a plan that has a choice of Health y lads • Partners (no deductible) with Out of Network (with a deductable) or a straight indemnity plan with a $250 deductible. Carried. No decision was made on contribution pending policy review. The cost of this plan will be a minimum of about S100/month more than the current plan for single coverage. It is recuested that the Personnel Committee look at the policy which does not cover what we do in the event of an option plan such as was passed. Darlene Kotelnicki motioned to secure legal advice from an attorney such as Prank Madden 5 Assoc for the contract process. Second by Vern Silvernale. Discussion followed. There needs to be more thought on this before going to an attorney, especially since there are board members with considerable union negotiating experience. Richard Falk motioned to table the previous motion. Second by „oan Reckdahl. Carried. - The meeting was adjourned at 10:00 p.m. Stacey Schuette Secretary l J • y10.~~ • • • Building Permits by Type For the month of Jul}' 1001 IT'EAf ~'I~ ~ DESC ~ - COUNT VALUnTtON' 010 - (RESIDENTIAL RESHINGLE 015 (RESIDENTIAL RESIDE 020RESIDENTIAL WINDOW REPLACEMENT 025 I EXCAVATION 030 FENCE 035 CEMENT FLATWORK 055 SIGN '060 ,DECK '065 SHED 1070 FIRE SPRINKLER PERMIT 1075 '.FINISH BASEMENT 101 .SINGLE-FAMILY DETACHED '102 SINGLE-FAMILY ATTACHED .326 (SCHOOLS 8 OTHER EDUCATIONAL X434RESIDENTIAL HOME ADDITIONS 1437 .NONRESIDENTIAL & NON HOUSEKEEPING ADDITIONS ~8 PRESIDENTIAL GARAGE ADDITIONS - -_ -- -----__- 21 --- ~---- $0.00-- 7 $0.00 _-- - -11 $0.00 -- - - - 2 $0.00 4 $0.00 10 $0.00 6 $0.00 6 $0.00 _ - 2 $D.00 2 -------- $0.00 _ - 5 _._ $D.00 5 $521,000.00 - - 2 ---$216,000.00 3 $251,500.00 9 $120,000.00 3 $22,255.00 I ~ ~ - TO'3°AL ITEMSr ! - Number of Inspecfions for the month = 2 ~ 8 Number of Plumbing Permits for fhe month = ~ '103 $1,173,755.00 til«)~ - - . • 1 AO ~ 4 1 3 M Fin al HUTCHINSON AREA HEALTH CARE Comparat ive balance Sheet As of June 30, 2002 (A) (b) (A)-(b) (A) (B) (A)(6) .TUNE MAY JUNE Change JUNE MAY JUNE Change 2002 2002 2001 CV vs PY 2002 2002 2001 CV vs PV ASSETS LIABILITIES AND FUND BALANCES Current Assets Currant Llabilltles 1 Cash and investments-Operalipns $8,141,103 57,851,245 $4,176,428 3,964.675 Curtent maturities of 2 Cash and investments -Self-Insured 532,810 493,889 131,835 400,975 Long term debt 5750,554 $752.386 $689,991 60,5fi3 3 Subtotal cash 8lnvestments $8,673,913 58,345,134 54,308,263 4,365,650 Accounle payable -trade 1,502.783 1,539,887 1,419.585 83.198 Estimated contractual 4 Patienf/Residenl receivables 16,592,7141 76,357,247 15,052,624 1,540,217 settlements-net 2,319,374 2,296,523 912,670 1,406,704 5 Allowances for batl debts (3.797,319) (3,725,598) (2,979,803) (817,516) Accrued expenses- 6 Advances and contractual allowances (4,983 587) (4 879,618) (5,163,705) 180,118 Salaries 899,671 765,494 766,193 133,478 7 Ne[patlenl/resitlenl and third-party PTO 1,273,003 1,282,692 1,170,045 102,958 8 payor receivables 57,811,935 57,752,031 $6,909,116 902,819 Interest 280,849 214,098 294,522 (1J,673) g Sell-Insured programs 541,658 571,658 399,687 141,971 10 Other receivables -net 175,104 167,222 70,256 104,848 Othar 134,566 133,954 92,229 42,337 11 Inventories 675,214 670,522 583,621 91,593 Deterred liabilities 145,120 1d0,953 105,677 39,A43 12 Prepaid expenses 118762 771 005 137,825 (19,183) Deferted revenue 0 5,481 0 0 13 Total Curtent ASSels $17454928 517,105,914 $12,009,781 5,445,747 Total Currenf Llabillties $7,847,578 $7,703,126 $5,050,599 1,996,979 14 Board Deslgna[edlFUnded Depreciation Investments 56,698,138 $6,693,057 56,555,598 142,540 15 Investment in Joint Ventures $64,177 $64,177 $69,885 (5,714) Plant Assets 16 Land 57,019,788 57,019,788 $165,696 854,092 17 Buildings 26,11fi,255 26,116,255 26,936,567 (820,372) 18 Accumulated depreciation (10,917,100) (10,828,661) (9,821,371) (1,095,729) Lorca-term Debl (lass curtenl 19 Buildings less depreciation 515,199,155 515,287,594 .$17,115,196 (1,916,041) maturities) 513383200 813381283 514,033,748 (650,548) 20 Equipment 14,631,360 74,439,921 13,415,475 1,275,885 21 Accumulated depreciation (t0,B8ti,046) (70,785,266) (9,744,526) (1,141,520) 22 Equipment less depreciation 53,745,314 $3,654,655 53,670,949 74,365 23 Cash-consWClion 8 equipment 0 0 0 0 24 ConsWclion In progress 110,613 d4,544 48,371 62,242 25 Total Plant Assets $20 074 870 520 006 587 $21,000 212 (925 342) Fund balance $23,136,948 $22,861,756 $19,843,411 3,293,537 Other Assets 26 Deferred financing costs $75 619 $76,442 E92,882 (17,263) 27 Total Funds $44,367,726 543,946,165 $39,727,758 4,639,968 Total Funds $44,367,726 543,94fi,1fi5 $39,727,758 4839,968 v FINSTMNT I Pam Larson -' __._ • ~ 1':i4 AM Fnai HUTCHINSON AREA HEALTH CARE Statement of Revenues and F~cpenses Month and Period Ended June 30. 2002 CURRENT MONTH YEAR-TO-DATE YEAR-TO-DATE Over (Under) B udget Over (Under) Budget VARIANCE Revenue Actual Budget Ddlers Percent Actual Budget Dollars Percent Juna 2001 2002 vs 2001 1 In patient revenue $2,250,355 $2,514,790 (526d,435) -10.5% $13,520,920 $15,342,708 (51,621,786) -11,9% $13,130,195 3.0% 2 Out patient revenue 3,205,473 3,212,854 (7,381) -0.2% 19,944,433 19,530,910 413,523 2.1% 16,240,890 22.8% 3 Resitlenl Revenue dB8,682 469,449 19,233 4.1% 3,005,188 2,860,011 145,177 5.1 % 2,806,042 7.1 4 Total patienVresWent revenue 55,944,510 $6,197,093 ($252,583) -0.1% $36,470,541 537.733,629 ($1.263,088) -3.3% 532.177.127 13.3% piswunts 5 GovernmenlalBPOlicy Discount 2,622,812 2,690,313 (87,501) -2.5% 16.222,693 18,349.634 (126,941) -0.8% 13,321,605 21.8 % 6 Free Cara 0 4,167 (4167) -100.0% 0 25,000 (25,000) -100.0% 0 pDIV/OI 7 Total deduction from revenue _ _52622,812 52,694480 (571,668) -2.7% $16,222,693 $16,374,634 (5151941) 100.6% $13,321,605 21.8% 8 Ne[ palienUresidan! revenue 53,321,698 53,502,613 (5180,915) -5.2% 520,247,848 521,358,995 (51.111,147) -5.2% 518.855,522 7.4 % 9 Other operating revenues 22,014 20,642 1,372 B.B% 120,951 123,752 (2,801) -2.3% 142,870 -15.3% 10 Net operating revenue 53,343,712 $3523255 (5179543) -5.1% _520,368,799 521,482,747 ($1,113,948) -5.2% 518,998,392 72% Expenses 11 Salaries $1,555,052 $1,592,727 ($37,675) -2.4% 59,203,239 $9,622,056 ($418,817) ~.4% 58,384,606 9.8% 12 Employee Benefits 34d,336 410,047 (65,711) -16.0% 2,239,529 2,473,015 (233,486) -9.4% 2,161,659 3.6°0 13 Professional and Medical Fees 339,584 332,737 6,847 2,1 % 2,094,012 2,062,805 31,207 1.5% 2,012,854 4.0% 14 Utilities, Mlnce Contracts 8 Repairs 150,079 165,126 (15,047) -9.1 % 814,226 995,089 (160,863) -18.2 % 914,438 -11.0 15 Food, DrugsBSupplies 384,367 438,855 (54,488) -12.4% 2,456,123 2,667,840 (211,717) -7.9% 2,546,519 -35% i6 Other expense 121,382 119,059 1,523 1.3% 639,030 719,450 (80,420) -11.2% 540,338 18.3% 17 Minnesota Care 35,156 35,156 0 0.0% 209,564 210,935 (1,371) -0.6% 161,779 29.5% 18 Bad debt 126,454 75,475 50,979 67.5% 378,627 452,849 (74,222) ~16,d°/, 430,148 -12.0% 19 Interest 39,022 39,361 (339) -0.9% 237,233 238,705 (1,472) -0.6% 243,730 -2. T/o 20 Depreciation 154,585 154,495 90 0.1% 915,626 910,600 5,026 0.6% 920,337 -0.5% 21 Total expenses $3,250,017 53,363,838 ($113821) -3.4% $19,187,209 $20,353,344 ($1,166,135) -5.7% $18,316,408 4.6% Excess of net operating revenue 22 over (under)operaling expenses $93,695 5159,417 (565,722) -01.2% 51,181,590 57,129,403 $52,187 4.6% 5681,984 73.3% Nonooerating Revenues 23 Investmen[income $27,310 $28,546 ($7,236) -25.3% $125,863 5171,279 ($45,416) -265% $300,151 -56.1% 24 Other nonoperating revenue (net) 638 1.111 (473) -42.6% 7,400 (2,074) 9,474 -056.8% (42,692) -117 3 25 Plaza 15 Income/(Loss) 10,349 10,349 pDIV/01 95,133 95,133 gDIV/0! - gO1V/0! 26 Total nonoperalfng revenue 532,297 529,857 52,640 8.9% 5228,396 5769,205 559,191 35.0% 5257,459 -11.3% 27 Nel Income $125,992 $189,074 ($63,082) -33.4% $1,409,986 51,298,608 8111,378 B.6% 5939,443 50.1% 28 Pafient days 815 911 (96) -10.5% 4,911 5,606 (775) -13.6% 5,409 -9.2% 29 Resident days 3,451 3,515 (64) -1.8% 20,589 21480 (891) -4,1% 21,007 -2.0% 30 Percent occupancy -budget beds -Hospltal 45.3% 50.6 % -5.3% -10.5% 45.2% 52.4 % d.1 % -13.6 % 49,8 % -9.2 31 Percent occupancy-budget beds -Nursing Home 93.5% 95.3 % -1.7 % -1.8% 92.5% 96.5 % ~.0 % ~.1 % 94.4 % ~20 32 FTE's 447.9 440.2 7.7 1.8 % 431.7 440.2 -8.5 -1.9% 415.7 3.9 33 Admissions (adusled) -Hospital only ~ 557 554 3 0.5% 3,429 3,484 (55) -1.6 % 3,207 6.9 34 Expenses (neO per admission (adjusted) -Hospltal only 4,798 5,049 (251) -5.0% 4,612 4,859 (248) -5.1% 4,691 -1.7% 35 Revenue per admission(adjusted)-Hospltal onty 9,742 10,284 (523) -5.1% 9,699 9,943 (244) -2.5% 9,106 6.5% 36 Net Revenue par admission (atljus[ed) -Hospital only 5,053 5,425 (372) ~i.9% 5,010 5,265 (255) -4,8% 4,953 1.1 37 Discounts as a percent of revenues - 44.1% 43.5% 0.6% 1.5% 44.5% d3.d% 1.1% 2.5% 41.4% 7.4 38 FTE's per 100 admisslons (adjusted) -Hospital onty 4.8 4.8 0.0 -1.0% 4.5 4.6 ~0.1 -2.3 % 4.6 -2.1 39 Days in Net Accounts Receivable 69.1 85.0 4,1 6.3% 67.8 1.9 % 40 Case Mix -Home only 2.73 2.64 0.09 3.4% 2.73 2.64 0,09 3.3 % 2.63 3.7 41 Nursing Hours /Standardized Day -Home Only 1.15 1.11 0.04 3.3% 1.13 1.11 0.02 2.1 % 1.13 0.0 r- ~/ FINSTMNT Pam Larson ! -- '~ ~~e.,c,[maL s~a.~p MINUTES Parks, Recreation & Community Education Advisory Board • June 6, 2002 Members present: ]ay Beytieq Rev. Todd Ertsgaard, Claire Lenz, john Mlinar, and Bruce Peterson Dolf Mooq Emily Hagstrom (PACE Intem), and Sonja Muellerleile were also present. Minutes dated May 2, 2002 were approved by Jay Beytien and seconded by Bmce Peterson. OLD BUSINESS Fairgrounds: The Fairgrounds has been deeded to the county. The City of Hutchinson is still reseazching whether or not they should enter into ajoint powers agreement with the county to run the Fairgrounds. One option is: the fast year the city pamcipates with 25%of the operating cost, the second year at 50%, and the third year use a'/:¢ sales tax for marketing the Fa'ugrounds and the Event Center. PACE is moving into dre budge[ phase with the Event Center and the Ice Rink. There have been more costs. The city is reviewing how many more costs Ute Fairgrounds would add. Community Education Budget (handout): The hand shows a summary of what CormnuaityEducation dollars provide. This year the budget is up $3,000 from last year; however, we're receiving $ 18,000+ from the state. Middle level activities lose about $15,000-$20,000 each year, but without Community Education, there wouldn't be any middle level activities. Skate Park: by "Friends of Tartan Park". The concrete slab for this tier 1 skate park is in. They are collecting donations and have decided not to be incorporated. They are accepting donations in the form of cash, paid to the City of Hutchinsoq far tax purposes. Because they are taking donations this way, they must use the city's bid process for construction. The company that is making the equipment is "True Ride", from MN. The construction is on schedule. Word of Life is building a tier 2-3 skate park. NEW BUSINESS • Mass Registration Numbers (handout): PACE takes $3,000 more each year on the one night ofregistration. Thisyear's May deposits equaled $72,000. Dolf will have a statistical look a[ the summer programs at the August meeting. Registration wen[ very smooth. Thank you to all those who volunteered. In 1993, 1,500 kids took swimming lessons, in 2002,1,300 kids are signed up for lessons. John McRai[h is still researching the convenience and the cost of phone-in and credit card registrations. Summer Projects: Skate Park; Veterans Memorial Park- on schedule except for the fountain, added 600+more pavers, and more monuments; Northwoods -adhesive for the inside construction only worked when over 60 degrees, so have been a little behind this spring. Tartan -grant must be completed this year. Riverside -shrink gravel area, add green space. Even[Center-tie up loose ends. Parks System - will be on track Monday with all seasonal help reporting for work. Recreation Center summer programs begin Jtme 17. Aquatic/Belltleld Project: Land transaction with Bemhagen family is complete with funds coming from the storm water management and pazk adoptions. The next step is a broader discussion with those who are going to be involved in aquaticJballSeld activities, such as HJLB and GSA. We will want to get user groups onboard. Funding will be approximately $3.5 million. This project will be sensitive to school bond issue ($59.9 million) and will be avoter-approved process. One notion is trying the %z¢ sales tax again. The City will ask for the community's vote prior to going to the legislature. Currently, all ballfields are full from Mondays-Thursdays during the spring and summer. The timeline does not include this fall, lookirtg at maybe 2004. Incorporating a '/,¢ sales tax or a food and beverage tax is a two-year process. Putting in a storm water pond in Linden Park would lose 3-4 fields. Ballfields would be an 18-month construction project. Eventually we would like [o bring in the group who did the initial design. We also will need to fmd special interest groups to sell this project. BOARD MEMBER ITEMS 1. There will be no July meeting. 2. The Event Center had three great open houses m May. T-hey were very well received and we were able to secure Borne bookings also. Currently we receive 5-6 inquiries per day. Groups include church, Hutch Leader, HAHC, choirPoand, • Weight Watchers, anniversaries, weddings, Christmas parties, and graduations. The Event Center is staffed Mondays- Fridays from B:OOatn-4:30pm. Barb Haugen and Kathy Hemmah remain part-time employees with the Senior Center. September Jacobson is working 20 hours per week as a receptionist. Gale Bcelter is working 25 hours per week at the Event Cemer and 15 hours per week with the Parks Departrnent in a maintenance capacity. Apart-time evening/weekend maintenance employee was also hired. The new outside sign is up on the west side and looks nice. Visit the websi[e at www.hutchinsoneventcenteccom, which has a virtual roar. y~a~ ~ RESOLUTION N0. 12001 RESOLUTION OF THE CITY OF HUTCHINSON • APPROVING A LICENSE AGREEMENT GRANTING RIGHTS TO THE HUTCHINSON UTILITIES COMMISSION WHEREAS, the City of Hutchinson through its Utilities Commission has erected and constructed a utility line which passes over certain land owned by the State of Minnesota Department of Military Affairs; and WHEREAS, the State of Minnesota Department of Military Affairs has agreed to grant to the City of Hutchinson a license for the construction, operation and maintenance of such utility line all upon the terms and conditions as stated in that certain License Agreement effective July 1, 2002, attached hereto; and WHEREAS, the legal description of the parcel of real estate subject to the License Agreement and constituting the "License Area" is described as follows: The East 25 feet, as measured along the East section line of the NE 1/4 of the NE 1/4 of Section 7, Township 116 North, Range 29 West of that property in said Section owned by the State of Minnesota and used for military purposes by its • Department of Military Affairs, lying in the County of McLeod and State of Minnesota. NOW, THEREFORE, BE IT RESOLVED by the City of Hutchinson that the License Agreement attached hereto is hereby authorized and that the Mayor and City Administrator are hereby authorized and directed to execute the attached License Agreement (four copies) and to deliver said executed copies to the Hutchinson Utilities Commission for distribution. Dated: , 2002. CITY OF HUTCHINSON Marlin Torgerson, Mayor ATTEST: Gary D. Plotz, City Administrator • y~e) ~ • LICENSE AGREEMENT Agreement made, effective as of I July 2002, by and between the State of Minnesota Department of Military Affairs, here refen~ed to as licensor, and the City of Hutchinson, County of McLeod, State of Minnesota, here referred to as licensee. The parties agree as follows: SECTION ONE GRANT OF PERMISSION Licensor grants to licensee, and to its utility commission, the right, privilege, and permission to construct, reconstruct, operate and maintain lines, poles, support structures, guy wires, and other fixtures for the transmission of electrical energy on, over, through, across, or under the following described lands lying and being in the County of McLeod and State of Minnesota, to-wit: The East 25 feet, as measured along the east section line of the NE'/< of the NE'/< of Section 7, Township 116N, Range 29W, of that property in said section owned by the State of Minnesota and • used for military purposes by its Department of Military Affairs. "License Area" Together with the right to inspect, repair and relocate lines, poles, support structures, guy wires, and other fixtures for the transmission of electrical energy, adding thereto from time to time, to cut and remove from said License Area any trees, vegetation or obstruction which may, in the sole discretion of the city, endanger the safety or interfere with the use of said electric lines, fixtures or structures on said License Area; and the right of ingress and egress to and over said above described License Area for the purpose of exercising any right or interest granted hereunder, and for doing anything necessary, useful or convenient for the enjoyment of the license herein granted. SECTION TWO DURATION OF LICENSE The term of this agreement shall be from its effective date until terminated by licensor on 30 days' prior written notice. • -1- y~b)I • SECTION THREE NO MONETARY CONSIDERATION The pernussion granted to licensee under this agreement is given to licensee as an accommodation to licensee and it shall be without charge to licensee. Licensee acknowledged the title of licensor to the above-described real property and agrees never to assail, resist, or deny such title. SECTION FOUR INDEMNIFICATION Licensee shall exercise its privileges under and pursuant to this agreement at its own risk, and, regardless of any negligence of licensor, licensee shall defend and indemnify and hold licensor harmless from and against any and all liability for damages, costs, losses, and expenses resulting from, arising out of, or in any way connected with, the occupation or use of the above- describedproperty by licensee, or the licensees, invitees, or guests of licensee, or the fai]ure on the part of licensee to perform fully all and singular licensee's promises contained in this agreement. Licensor shall not be liable to licensee if for any reason whatever licensee's occupation or use of the property under and pursuant to this agreement shall be hindered or disturbed. • SECTION FIVE NOTICE Any notice provided for or concerning this agreement shall be in writing and be deemed sufficiently given when sent by certified or registered mail if sent to LICENSOR: MSABC Executive Director Veterans Service Building 20 West 12~' Street St. Paul, MN 55155 LICENSEE: Electric Superintendent Hutchinson Utilities Commission 225 Michigan Street Hutchinson, MN 55350 • -2- y~~)i • In witness, each party have caused this agreement to be executed on the date(s) indicated below. STATE OF MINNESOTA DEPARTMENT OF MILITARY AFFAIRS CITY OF HUTCHINSON B} Its D~ • -3- By DA' y~e~ ~ RESOLUTION N0. 12002 CITY OF HUTCHINSON • RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Peat - 5000 yards Trucking 16,250 37,000 Resale Hauling Peat ompost ompost Yes Yes Sampson Farms Mike Chaves Truckin The following items were authorized due to an emergency need: ITEM Date Approved: Motion made by: Seconded by: COST PURPOSE I DEPT. BUDGET I VENDOR Resolution submitted for Council action by: Ken Merrill, Finance Director y~~~a RESOLUTION NO. ~Q3 • RESOLUTION ESTABLISHING LOCATIONS FOR TRAFFIC CONTROL DEVICES WHEREAS, the Director of Engineering/Public Works and the Police Chief (Duector of Police/Emergency Services) agree that the following areas have trafTc control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locations as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following locations for traffic control devices: ] . "No Parking" signs shall be erected on the east side of Jefferson Street SE between Century Avenue and Jefferson Court 2. "No Parking" signs shall be erected on the east and west side of Sunset Street SE between Cleveland Avenue and Century Avenue 3. "Share the Road" shall be erected on the east and west side of Sunset Street SE between South Grade Road and Cleveland Avenue Adopted this 13th day of August, 2002 by the City Council of Hutchinson, Minnesota. Mayor -Marlin Torgerson City Administrator -Gary D. Plotz I:Wublk Wak51Re5olutionSITFWFFICITrafCo40 8-13-02.doc ~-I~h~3 RESOLUTION NO. 12004 RESOLUTION ESTABLISHING MUNICIPAL STATE AID (MSA) STREET WHEREAS, it appears to the City Council of the City of Hutchinson that the street hereinafter described should be designated a Municipal State Aid (MSA) Street under the provisions of Minnesota Law. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA that the road described as follows, to-wit: Edmonton Avenue SE from State Highway 15 to Jefferson Street (McLeod CSAH 25) be, and hereby is established, located, and designated a Municipal State Aid (MSA) Street of said City, subject to approval of the Commissioner of Transportation of the State of Minnesota. BE IT FURTHER RESOLVED, that the City Administrator is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration, and that upon his approval of the designation as a MSA Street of the City of Hutchinson to be numbered as noted below: Route No. Street Name 133-131-030 Edmonton Avenue SE 133-131-040 Edmonton Avenue SE TOTAL ROUTE Adopted this 13th day of Aug City Administrator -Gary D. Plotz I:U1nDOT W MSAVioolwion~~FAnwiimo MSA Raohrooo DOC 1~ u Termini Mileage TH 15 to Montreal Street 0.08 miles Montreal St to Jefferson St (CSAH 25) 0.79 miles 0.87 miles zst 2002, by the City Council of Hutchinson, Minnesota Mayor -Marlin Torgerson y~~~~l RESOLUTION NO. 12008 • RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5058 LETTING N0.71PROJECT NO. 02-16 WHEREAS, by a resolution passed by the Council on the 13h day of August 2002, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving: Project No. 02-16 Blackbird Dr SW from Blackhawk Dr SW to Bluejay Dr SW and Bluejay Dr SW from Blackhawk Dr SW to Blackbird Dr SW in First Addition to Ravenwood by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, concrete sidewalk, bituminous base, bituminous surfacing and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on thel0th day of September, 2002, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the • notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to cert~cation of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2002. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 13th day of August 2002. Mayor City Administrator RESOLUTION NO. 11995 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5058 LETTING NO. 71PROJECT NO.02-16 WHEREAS, cost has been determined for the improvement of: Project No. 02-16 Blackbird Dr SW from Blackhawk Dr SW to Bluejay Dr SW and Bluejay Dr SW from Blackhawk Dr SW to Blackbird Dr SW in First Addition to Ravenwood by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, concrete sidewalk, bituminous base, bituminous surfacing and appurtenances, and the bid price for such improvement is $310,389.40 and the expenses incurred or to be incurred in the making of such improvement amount to $74,492.96 so that the total cost of the improvement will be $384,882.36. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $0.00 and the portion of the cost to be assessed against benefited property owners is declared to be $384,882.86. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2003 and shall bear interest at the rate of_ percent per annum from November 1, 2002. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided bylaw, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 13th day of August 2002. Mayor City Administrator • ~t~~ T GOIAPILEO BY: PVANOER VEEN ASSFSBRQI~fT ROLL NO. 50~ S7OB.BO C031'lEA PROM FOOT~MVEf1WOOD COMPUTED BY: JRODEBERO LETTING NO.i?ROI6LT NO.4416 (10,858.82 LY]ST lER LOT~FDLST wODTT10N TO pAVDNWOOD CNKI~D HY: P. VAIWER VEEN PutxmRO DR rw FmlN auoaAYRt oR awroawAY DR manuJAr oR aw FRatRUatwlwx dlfw NUMBER OF YEARl: 10 iO Ywfittwlo Lxl swm BMT Mgiglro Pwv[xnooonwxamunlwl aP STaueEtv[n, suRrum 13T NEMUIq '!N/JOQS INTEREST RATE: IICwlRa4RJICal, waiur[uxaluxcel,audio, DRAVa p.. tnNCReTE CURAa ouneR SND NEARING WwfV[D tbNCRare BPEwrAK annuxare eaeE Errunxoln euaaaxo Ax0 ANURtBMHtE9 ADOPTED ALCOIMT CITY PID MO. Ma1M aAOd1E0.9 LEGAL DELLRFigR FRONT lIFL1FY9fiE£T lAMTARY TOTAL ACTH[ NO. CWIfTY %D MO. OF PROPERTY ONMEII ADOII%1N fM 8UBgNBgN FEET A88E!lNETIT BEMER IERVICE CRFDfT ABOB88MlNT 7 12-11630-06-0030 Y' Hotnrn of Hu[chimwn 7301 Ohms Ln Ste 560 23.4320010 Edina MN 55439 Idt 1 Block 1, Ravcvwood 547.94 $ 58,910.90 $ $ 58,410.40 3 12-11630-06-0050 Ihmrk lnvvtmmt No. 91 Inc 7301 Ohms Ln, Ste 560 23.432.0030 F.ima hBJ 55439 Lot 2, Hlock Aavrnvvad 286.] 5 30 222 3 $ 70$6222 11 12-116-3006-0130 Ed Rctm~an c. @ Eldoma Rcttvuv 5641iassan St SE Hutchimnn ABd 55350 La[1 Blockl Fast ddditiov to Rnvrnwood 5109$9.62 5 5 10959.62 l2 12-71630-06-0140 Fd Rettmav c d~ Eldoam Aetmun 564I3assm St SE Hutchvuon MN 55350 La Bhid 1 Fust Addi[iov ro Ravetnvood 310,95962 $ $ 10,959.62 13 12-116-]0.05-0150 Ed Rctuvav r. h Eklama ActTmav 564 Nassau St SE Hutchinson MN 55350 La 3 Bock 1, Feet Addmov to Ravenwaod 310 959,62 3 $ 10,959.62 19 12-11 G-30-06-0160 Ed Acnman r. h Eldonna Attvmn 564 Hassan St SE Ilutchinson MN 55350 Lot 4, Bock 1, Firet Addviov m Ravrnwood 310,95962 5 3 10,959.62 15 12-1 t 630-060170 Fd Aeemnn r. & Eldovm Rettttun 564 Hasaav St SE Hutchmsov MN 55350 Lot 5, Bktdc 1, Fitet Addition to Ravrnwood 510 59.62 3 3 10,959.62 16 12-116-30-060180 Pd Rettman r. & Eldnnm Retrman 564 Hassan St SF, Hutdunwv MN 55350 Lot b, Block 1, Fust Addition ro Ravrnwood A OJ59.62 3 $ 10,959.62 1] 12-116-30-06-0190 EJ Renmav c & Eldo~ma Rottman 564 Hassan St SE Hurchinsnn MN 55350 Lo[ 7, Block 1, Fast dddvion m Ravenwoed $10,959-62 3 $ 10,959-62 $h-56A~1~ NO 1RPGE 1 OF 5 ! • J COINLED BY: PVANDQt VEEN ASFSSMEKf ROLI. NO. 5756 5706.60 C06T PER FROIVf FOOT-RAVF2JWOOD GOYPUTED BV: JRODEBBRG LETTING NO. 7/PROJECT NO. 9S-16 510,959.62 CIbT PER LOT-FIRST App1T1ON tO pAVENwOOD g1ECKED BT: P. VANDER VEEN eucxaRO Oa av mpN eucNUww wawroeauwrmtewaeautxr oR Sw moe eucxxAlnt pR Sw NUMBER OP rEAItl: t0 roeuueAn tut ew ix Rlllr AIXlliIXlro PwvBMWpev cpRelntlcilpx pF etpRR an~~[,aNtliARr 19T NEARING r9IJepJ INtERE6T RATE: aEMlRa3exwOf. WarEARYMaelAMCla, OAa0lxy auva eaeq coxcAen CUwaapurtER, 3ND NEARING wAlvfip CLWLPEIE BICd/N~efNW10Ui M![eliYl~IfM W11F1QNO NN APPURlE1NRCEE ADOPTED ACDpUNT crtr np xo. NAPE aApORE89 tFau txtBCReRtpN Rtwrr Imlmzerl~r sAwrARr roTAL ACINE No. couxrr Pip xp. ar PROPERir tAVIEJt ADDITK1N aR DUBDMeIDrI FEET ABlE881ENr aEweR 9ERVK:E cRElllr ASY!!1lIR 18 12-176-]0-050200 Ed Remr_an r.&EJdon.n Regan 561 Hassm S<SE Hutchinsem MN 55350 Lot 8, Bkuk 1, Feat Addaion m Aavmwood $10957.62 5 5 10 59.62 19 12-11 630-O6-0210 Ed Rctma~ c & Fldovm Aettman 564 Haamv St SE Hutchinson MN 55350 La 9, Black 1 Fimt Addmov m Aavmwovd 510 59.62 3 5 10 959.62 20 12-11630-06-0220 Ed Ramun Ic. & Eldonm Acttmm ' 561 Haec St SE Hutchinson AIIJ 55350 Lot 10, Bkxk 1, Fiat Adtlmov ro Ravmaood 510959.62 S 5 t0 959 62 27 12-11630.06-0230 Ed Aemmn c & Ekionrm Rottman 564 Hasvw St SE Hutchinson MN 55350 Int 11 Block 1 Fvrt Addition ro Ravrnwood 510959.62 $ S 10,959.62 22 12-11634-06-0240 Ed Retvmn c. h Eklowm Regan 564 Horan St SE Hutchit~eon NW 55350 Lot 1 Block 1 Firt Addition m Ravrnwovd $10959.62 3 $ 10959.62 23 12-116-JO-06-025U Ed Rctm~an c. h Eklonna R Kmuv 564 Haxvn St SE Hu¢hinson M1J 55350 Lot 13, Block 1 Fiat Addition to Ravmwood $10959.62 $ 5 10959.62 24 12-11630-061[260 Ed Rottman c 8: Edonna Rottman 564 Hamv St SE Ilatchimm~ MN 55350 Lat 14 Bkxk 1 Feat.\ddilian to Revmwovd 510,959.62 $ S 10959.62 25 12-11630-0b-0270 Ed Rcmnan c & Eldovtu Rottman 561 }3a~sw St SE Hutchinson MN 55350 La 1, Black Fixx.\ddifivvro Ravcnwvvd 310959.62 5 $ 10,959.62 26 12-11630-0602E0 Ed Remvn c. @ Eklovva Rctmau 564 lia. v St SE Hutchmaw hBJ 55350 Lot Block Fns[ Additiov to Aavrnwood 510959.62 $ S 10959,62 sn-svs"°°z• xp. tmaar: z a a • . 7 COkNLED BY: PVAIAER VEF]I AFSESSfwlsT ROLL NO. 30_8 STOB.60 COSI PER FROM FOOT~RAVFIIwOOD CImPOIED BY: JRDDEBEAG LEfITNG NO. ]/FRWCR NO. DI-tf 570,969.82 COSI'PER LOT-FIRST ADDITIQY TO RAVFIiwOOD GHEGNf08'I: P. VANOER VEEII elAgtelRD MewiilOY euatxtwltwew to evuu,fr wawa KUwrwmviAWl uACawfwxwew NVMIBER OF YEARS: 10 meawcaewn Miw pt wRaranOtroxrovvvtwvoo mtwlfentUetgX OF sips fF~auairutr tRT REAPoXG ]/920eS INTEREST RATE: aawataeFmtcm,w/~THIRIIR•eFRVCeA altawrq Onnvn. we.cwaFTe GlRSaglRFR ]NO NEARING wAIVF.D caucaFTe eaxw.x.eRURIMJ11e FAR wTUltal11991R1FA0ID ~l1u aFFI1RTllullflf ADOPTED ACDDIRR CRY F•D M0. MNLaADOREee LEDAL DFlCRIIII011 NIOIIT VRIfIYIeIREEI BAIIRARY TOTAL ACINE MO. COUNTY PD ND. Of PROPENTYOWMfiR AWf11OR OR BUBOlvtlM]N fFlT ASe6119/iNT BEwER BlRVICF WMT ASfifFl~fT 27 12-716-30-06-0290 Ed Rettmvn r. & Fldorwa Rtt®av 564 Halm St SE Hutchinson MN 55}50 Loi }~ glxk 2, Fus[ Additiov to Ravmw<ad $10,959.62 3 3 10,959.62 2H 12-116-10-06-0300 Ed Rttumv c. h Eldowa Rettmnn 569 Ilasew St SE Hutchirisoa MN 55350 Lot 4 Blodr 2, Fert Addition to Ravenmood 510 59.62 3 3 10959.62 29 12-116-30-06-0}10 Ed Rcrtmm~Ic hEldoom Rcmnm 569 Hc•.°" St SE Huichiaron MN 55350 Iat 5, Block First Additlaa to Aavenwood 310,959.62 3 S 10,959.62 30 12-116-}0-06-0320 Ed Rettmav c S Edoruu Rettmm 564 Hasew St SE Hutchmwn ASN 55350 ]ai 6, Bock 2, Fvst Additoo to Ravenwood 510 959.62 5 S 10959.62 31 12-11 6-30.06-0330 Ed Reitman r. & Eldormn Retrrnav 569 Haan St SE Humhmson ABJ 55350 Ioi 7, Block 2, Feu Additiov ro Ravawood 31095962 3 5 10,959.62 32 12-116-30.06-0340 Cd Reitman c. & Fldomn Reiman 564 Haseav 5[ SE Hui F,^w. AIIJ 53350 Loi B, Block Fimt Addition to Ravenwoal 510959.62 3 S 10959.62 J3 12-116-30-06-0350 Ed Ae®nn c h FJdomrv Rettmen 564 Husav Si SE Hutchirmx~ MN 55350 for 9, Block 2, Pimt Additbv m Aavcvwood 310 959.62 5 3 10 959.62 34 12-11630.06-0360 Ed Remman r. & Eldowa Rcttmav 564 Flaaean $t SE Hutchinson MN 55}50 Lot 10, Block 2, First Additwv to Raveowood 310,959.62 5 3 10,959.62 35 12-116-30.0(.0370 Ed Rcr•,.,," Ir. & Eldoom Rcttroan 569 Hasrar~ St SE Hutchnaon MN 55350 Lot 11, Block 2, Fint Addifiov to Rnveawood $10959.62 3 4 10,959.fi2 5.4'.BWaRQ.NJ. ]NaGE 3 CF ~ . • J 7 COMPILED BV: PVANDER VEEN ASSESSMENT ROLL NO. SOSS Stae.BD COST PER FRONT POOP-MVP.NWOOD COMPVfiD B1': JRODEBERG LETI"QiG NO.'1/PROJECT NO. 03.16 j70,9S9.62 COST PCR LOT-FD+Si ADDHION TO RAVENWOOD CNECIQD BY: P. VANDER VEEN elACl(&PD 0119W FNOM BlACg1AWIt OR BW TO eL11ENV pl elYt9LUWV MIw FIg11 KACYJNWIt PIIW NUMBER OF YRARB: 10 roeTwasln DR PNN RRPT AVOnw TO MYpMWOev COlm[MICROR OFemRR SEVR0.9AWTARV 18T HEARING '19/3001 IMTe11f8T MTl: eEA91aRlRNCEA ruiswux•eEw.~c®,mwdxa, wAVei sent cOxtiam cvis acvrnR 4ND HEAPoNO SVAIVED COMCRRRlRWAI eTNRegUb eAiEeiN[nCl!l W11EALlq NIOAP%WIBIANLE9 ADOPTED ACOOIMT cmroNO. NAS1[~ADOMee LEOIU DESCmPDON PROM U1RIfl'RRIIETiT 81WTARY mrAI ADTNH 110. CWMTYroMO. Of PIIOPQTYOMIpt AOOTDDN OR>11BOINBIIXI FEET ASSES9lNT SEWER SERMCE CR®ff ASeFleENT 36 12-11630-060380 Ed Re[mav c h Eldoma Rcumm 56411axvn Sc SE I lutthinaon MN 55350 Lo[ 12, Block 2, Fixu Addition ro Ravrnwood 310,959.62 S 5 10959.62 37 12-11630-06-0790 Fd Rccwan c. & Eldama Rc[mvn 564 Hassan St Sr Hu[chmson MN SSJ50 La 13, Block 2, Fin[ dddievn m Ravenvnod 310959.62 5 5 10 959.62 70TAL -ASSESSMENT ROLL NO. 5058 - LLTCING NO. 7/PRO CT NO. 02-16 F 381 A82?! $ $ 389,882.36 Shf~66~lJp~ NO. ]R/AE ~ OF ~ • RESOLUTION NO. 11996 RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5058 LETTING NO. 7/PROJECT NO. 02-16 WHEREAS, by a resolution passed by the Council on the 13th day of August 2002, the Director of Engineering was directed to prepare a proposed assessment ofthe cost of improving: Project No. 02-16 Blackbird Dr SW from Blackhawk Dr SW to Bluejay Dr SW and Bluejay Dr SW from Blackhawk Dr SW to Blackbird Dr SW in First Addition to Ravenwood by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, concrete sidewalk, bituminous base, bituminous surfacing and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The owners of the affected properties have waived hearing on said proposed assessment. 3. The owner of any property so assessed may, at any time prior to certification of the • assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall lie charged if the entire assessment is paid by November 15th, 2002. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest mill be charged through December 31 ofthe succeeding year. Adopted by the Council this 13th day of August, 2002. Mayor City Administrator ~J ~i~~~ RESOLUTION NO. 11997 • RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 6058 LETTING N0.7/PROJECTN0.02-18 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of. Project No. 02-16 Blackbird Dr SW from Blackhawk Dr SW to Bluejay Dr SW and Bluejay Dr SW from Blackhawk Dr SW to Blackbird Dr SW in First Addition to Ravenwood by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, concrete sidewalk, bituminous base, bituminous surfacing and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constRute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, • 2003, and shall bear interest at the rate of-percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2002, until the 31st day of December, 2003. To each subsequent installment when due, shall be added interest br one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2002; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 5. The Administrator shall forthwith transmR a certified duplicate of this assessment to the CountyAuditorto be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other, municipal tapes. Adopted by the Council this 13th day of August, 2002. Mayor • City Administrator y ~c~ RESOLUTION NO. 11998 RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO.7 • PROJECT NO. 02-16 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Project No. 02-16 Blackbird Dr SW from Blackhawk Dr SW to Bluejay Dr SW and Bluejay Dr SW from Blackhawk Dr SW to Blackbird Dr SW in First Addition to Ravenwood by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, concrete sidewalk, bituminous base, bituminous surfacing and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid R & R Excavating Inc of Hutchinson MN $310,389.40 Duininck Bros Inc of Prinsburg MN $316,333.35 Wm Mueller & Sons Inc of Hamburg MN $339,912.65 S J Louis ConsWction Inc of St Cloud MN $441,318.50 and whereas, it appears that R & R Excavating Inc of Hutchinnon MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with • R 8 R Excavating Inc of Hutchinson MN, in the amount of $310,389.40, in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 13th day of August 2002. Mayor City Administrator • y ~~) RESOLUTION NO. 11999 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 13 PROJECT NO. 02-22 WHEREAS, it is proposed to make improvements entitled °South Fork Crow River Bank Stabilization Project" by construction of embankment, rip rap, landscaping and appurtenances. WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 13th day of August 2002. • Mayor City Administrator • y Ld) • HUTCHINSON ENGINEERING~PUBLIC WORKS DEPARTMENT Hutc}nson City Centex / 111 Hassan Street SE / Hutchinson b1N 55350-2522 / 320-2344209 / Fwc 320-234-4240 ENGINEERING REPORT TO: Mayor and Clty Council FROM: John P. Radeberg, Director of Engineering/Public Works DATE: August 13, 2002 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 02-22 "South Fork Crow River Bank Stabilization Project" by construction of embankment, rip rap, landscaping and appurtenances ESTIMATED COST TOTAL Construction Cost $127,000.00 Engineering ;33,000.00 Administration $7,500.00 FlscallLegaUlnterest $3,500.00 ESTIMATED TOTAL $171,000.00 ESTIMATED FUNDING TOTAL Assessable Cost $0.00 Deferred Assessable Cost $0.00 City Bonded $171,000.00 City -Water/Sewer Funds $0.00 City -Parking Lot Fund $0.00 City - TIF $o.oo MSA $0.00 MnlDOT $0.00 ESTIMATED TOTAL $171,000.00 cc: Cal Rice -Engineering Department • y ~d~ RESOLUTION NO. 12000 • RESOLUTION RECEIVING REPORTAND CALLING HEARING ON IMPROVEMENT CITY OF HUTCHINSON LETTING NO. 13 PROJECT NO. 02-22 WHEREAS, pursuant to a resolution of the Council adopted August 13, 2002, the Director of Engineering has prepared a report vith reference to the "South Fork Crow River Bank Stabilization Project" by construction of embankment, rip rap, landscaping and appurtenances, and said report was received by the Council on August 13, 2002. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefded property for all or a portion of the cost of the improvement pursuantto Minnesota Statutes, Chapter429, at an estimated total cost of the improvement of $171,000.00. 2. A public hearing shall be held on such proposed improvements on the 27th day of August, 2002, in the Council Chambers of the Hutchinson CityCenterat 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 13th day of August, 2002. • Mayor City Administrator yid) PUBLICATION NO. • NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 13 PROJECT NO. 02-22 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 PM on the 27th day of August, 2002, to consider the making of an improvement "South Fork Crow River Bank Stabilization Project" by construction of embankment, rip rap, landscaping and appurtenances, pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefded property, for which property owners shall receive mailed notice. The estimated City Cost of said improvement is $171,000.00 with an Assessable Cost of $0.00 for the total estimated cost of$171,000.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: August 13, 2002 City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, AUGUST 15TH, 2002 AND THURSDAY, AUGUST 22ND, 2002. • ~~d) c • FEE: City of Hutchinson SHORT TERM ~~zs.oo ,APPLICATION FOR GAMBLING DEVICES LICENSE Approved Building Fire Application shall be submitted at Police least days prior to the Gambling occasion by: I. Annex SI«~Pr _ AND I, L~r~ R~anr'l~t,~ Name of Aphorized Officer of Name of DeManagerd Gambling Organization Hereby submit in duplicate this application for a license to conduct the game ofgambiingin accordance with the provisions of the City of Hutchinson Ordinance N0. 655 and Minnesota Statutes Chapter 349 for the license year ending Signatures: Aut orize fficer of Organization Designat d Gamb iogrganizationf A. • The following is to be completed by the duly authorized officer of the organization: 1. True Name: 2. 3 5 (last) Residence Address: Date of Birth Have you ever offense? Yes (first) (middle) (street) (city) (state) (zip)~~~ /~,-~J.7oL 4. Place of Birth ~ i11~i~/~/(~ (mo/day/year) (city/state) been convicted of any crime other than a traffic No _~. If Yes, explain B, The following is to be completed by the designated gambling manager of organization: _ ~ ;~ r: 1. True Name: ly/CC'/~~~` -- (last) _ (first) (middle) 2, Residence Address: ~ / _.. ~ - ~ ~ " (street) (city) (state) (zip) 3, Date of Birth: /_-.'-,-"[,- %'~" 4. Place of Birth: ~~Ff~;r'_i-r/G`,/~~~!F`~ • (mo/day/year) (city/state) ale) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No ~" If yes, explain 6. How long have you been a member of the organization? ~ ~s~f'~~~~-~ 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used 2. Date or dates gambling devices will be used ~ - ~3•adC~ (dat and/or day(s) of week) 3. Hours of the day gambling devices will be used: rrom A.M. To A.M. P.M. P.M. 4. Maximum number of players ~ 5. Will prizes be paid in money or merchandise? ~ m~fe~ 6. Will refreshments be served during the ti e the gambling devices will be used? Yes No ~f so, will a charge be made for such refreshments? Yes NO ~G Organization Information: ~ ~. 1. Address where regular meetings are held 11('(x? ~~hlrvf~~ -~~ _U ~-(,\ 2. Day and time of meetings v rn~-~-~T~ J 114 n K1'^ ~Y 3. Is the applicant organization organized under the laws o the State of bfinnesota? Yes No ~1QY~PY6.~~~' 4. How long has the organization been inexistence? 0 Qa. How many members in the organization? 5. What is the purpose of the organizati1on? 1" iLhlv`s o Ci¢.v-a~n.~~i~ Ulul9-h_~ 6. Officers of the Organization: U N~~m``e n /(~~ Addres`s Title yr 7. Give names of fficers or any other persons paid for services to the organization: Name Address Title • - ~ ~~) •, Organization Information: (Continued) 8. In whose Gusto will organization reco~d; be kept? (~~ \ Address ~~~ ~ Nam e ~ns^ ~r ~~P Lh °'~-- 9, If the organization carries sufficient in~ t~`L~mpe~ site the players in the event any injury is sustained by players w}iile gambling devices are used, or while on the licensed premises, please state then f /~ Name of Insurer ~l<~~,r~C ~T~~~~nd Policy No.~l'Y~Y(~I~S~ . ^.u 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 11. Att ch a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond 4, Application is hereby m e for waiver of the bonding requirements. Yes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiar_ i~wmYSeli' with the con~¢nts thereof. ~-- ,~filRREZ~ ~~ry pueuC • M 1~ ~ n a t qy~ te: red and~wor,~ to b Signat) Commis are o authorize officer of organiczation ~~o2(o'OoL e a notary public on this ~ day of e of o ary Public ion expires on Subscribed and 19orn to before me a notary public on this Signature of Notary Public Commission expires on day of ~ ~~-) Minnesota Lawfu! Gambling • LG240R -Application to Conduct Excluded Raffle afoo If your organzation has been licensed or exempted in the current calendar year, you are not elgible to apply for excluded raffle. Organization Information Organizafan Name (as it appears on documentatbn fled with Minnesota Secretary of Stale or Inlemal Revenue Service) Street 305 Main Street u 1 City County State Zip Code Hutchinson NicT~eod MN 55350 Type of nonprofd organzation (check one) O Fraternal ~ Veteran ~ Religious ~ Other nonproft organization Type of proof of nonprofit ~ attach a copy (see Instructions): [~ Certficale of Good Standing -Minnesota Secretary of State's Office ~ Inlemal Revenue Service ~ Affiliate of Parent nonprofd organ¢algn (charter) Excluded Raffle Activi Information Date of raffle drawing ~Q'~3_ /~M2 Totalmarket value of raffle pr¢es$_~gg.~p.Q__ (The value of all raffle Adzes in a calendar year may not exceed $750.) Nameofthe person in charge of rafFle_S~yms Vace)~_ ___Phone (-~2.~_) 234-7933 Premises Where Excluded Raffle Will Be Conducted Name of Premises P' f'me of 1Wnoc1-i r• Vi nl cnrc _Tn^ Street Address (da not use PO box) 305 Main Street South -Suite 103 City ortownshp County Hutchinson McLeod Chief Executive Officer's Si nature curate to the best of my knowledge. n d ac The informatbn provided in this application is complete a " ~ ~ ~ Chief Executive Officer's signature_~A./_/¢~l S~iry/~~!L _ __ Phone number(~~)?'t, a.,~-433 Name(please print) nnna c~.+ Date_~l~3_!'QQ2 This form will be made avaJable in attematlve format (i.e. large print, Braale) upon request. The infortnelion requested on this lone (and any attachments) vA be used by the Gambling Control Board (Board) to determine your puar~icalibns to be Fnwfved im lawful gambling activities in Minnesota. You have [he rghl to refuse to suppty the Information requested; however, d you refuse to suppy this Infortnetion, the Board may not be able to determine your qualifications and, as a consequence, may refuse to ssue you an autlnortration. If You supply the information requested, the Board wW be able to process your application. Your name and your organ¢ation's name and address wpl be Dubl~ informatbn when recel~red by the Board. AP the other Infortneton Ihal you provide wfl ba pirate date about you until [he Board sues your pertnd or au[hor¢ation. When the Board issues your authoraatbn, all of the Information that you have provided to the Board In the process of applying for your author¢etion wiA become Dublic. If the Board does not issue you an eulhodzalbn, aA the information you have provided h the process o(appyhg for en authodzetion remains private, with the exception of your name and and your organ¢ation'S name and address which will remain pubic. Private data aboulyou are avaiable onyto the fopowhg: BoeN members, staff of the Board whose work assgnmenl requies that They have acceu to the information; the Minnesota Department of Publ~ Safety; the Minnesota Attorney General; the Minnesota Commissioners of AdmnLsUalion, Finance, and Revenue; the Minnesota Leglslatrve Auditor, natbnel end olematnnalgamblerg regulatory agencies; anyone Dursuanl to court order; other individuals and agencies Thal are specificetly authorized by state or federal law to have access to the Infortnatbn; Inditiduals and agencies for which law or legal ortler author¢es a new use or sharng of information after this Notice was gNen; and anyone with your consent. Mail Application and Attachment(s) Send the completed application and a copy of your proof of nonprofit status al least 30 days prior to the activity tlete to: Gambling Control Board Suite 300 South 1711 West County Road B Roseville, MN 55113 y le~) ~.; • C~ MEMORANDUM POLICE /EMERGENCY MANAGEMENT SERVICES TO: Chief Madson FROM: Sgt. Dobratz~ DATE: August 1, 2002 RE: Transient Merchant License Background As of today's date, I have completed a background investigation on Charles Homier, Jr. Mr. Homier has applied with the City of Hutchinson for a Transient Merchant License. During the course of conducting this background in the applicants background that would d,isqu# should be noted thatthe background was iirtiite~ application. If you have any contact me. investigation, I did not discover anything lify them from obtaining this license. It ~a§ed on the information contained in the hit ihVestigaf~pn into this matter, please L} (_~~ N~ ~'Y; (I:T1P ~~ HV~TGI~TN~} ~4 4~(~ .~LI~V_-1l~~~~ i(7:44,~~Ii P~~Z' I~F'~'~IA~I~~1 ~~ Cwt ~ ~ ST1` ~" x ,, ~~ctr~ ~~ ~r~ ~RSvR" 5 ~.IC~N .d'~#F~~i'GIN .... ~ ~.L4~ ~ ~r ~" L.~..~..._.~. - ...~.. ~, , ~ ~_~. ~~R~9.~N`?'~ J~~RES,~ " E~~ ~. ~.~1~NT 1~~'''TtTdC;~Ctt...I.I 4..6'~~tD ~~~~T ~'~.'p"1i'C~N~E. 6~-~ 5 °046 ,..._~. ~p~1'c~~e~a~r F' ~a~ S ap~alra~ t~]w~ird5 t~ro~ ~al~pre~6r~~ ~a~rr~i ~eeQ~~ ~~~i~~~~ per ~+~~r .......~ .....................»,,.,...~M ~~.~(~ Tr~nsin ~rcan per ~y ..,...a......w...,a......m...,.. S Sµ~U ~r~n~~ r~n~ per ye~° .... , . , .......... M . , fl ...... * , 5~~~.~C~ ~~~~r^~, goer ~~ ... ... .... Pow ...,.~.., ,,,.,.»..A S ~',~ ~A~ ~~ ~'~ VI~~'E~ Y ~R~~ ~Ip'~~~ ~R "~I~C~~,~4~'~~]N' ~} ANS. . s~ SEN? BY: CITY OF HUTCHINSON; 234 4240; JUL-iS-02 iD:44AM; PARE 3 • DESCRIBE NATURE OF BUSINESS AND DESCRIBE ITEM OFFERED: DIRECT RETAIL SALE OF NEW FIRST QUALITY TOOLS AND GENERAL MERCHANDISE. DESCRIBE KETHOD OF DELIVERY: ~~~R~~L TLixE ~~M$~rH_Ah*DrSE wrTH THFrt DESCRIBE YOUR SOURCE OF SUPPLY - NAME 8 ADDRESS OF SUPPLIER: HOMIER DISTRIBUTING COMPANY PURCHASES MERCHANDISE FROM ~TR4EROUS SUPPLTE$S WFFxI,y • MER~fJ~IDI,S~' N 0 TR WARFHOIIRF TS RFVtFriISHED WEERLY, AND IS MANUFACTURFIl nOMF4TrrATLY AND IN TAE ORIENT PRDVIDE Tk0 {2) MCLEOD COUNTY PROPERTY OWNERS FOR CHARACTER REFERENCES: NAME 6 ADDRESS: SFF FNr.LOCFn NAME & ADDRESS: PHONE NUMBER: PHONE NUMBER: STATE LAST CITY YOU CARRIED ON SAME ACTIVITY: CITY/STATE NAME: LONG PRAIRIES M,13 DATE OF ACTIVITY: FROM: 8/2q/Q,2 70: _g~y{~~ • -2- y~~~ SEKT 8Y: CITV OF HUTCHINSON; 234 d240; JU1-18-02 10:44A~I; PAGE 4 • [ hereby Certify I have completely filled out the entire above applice- tion and that Lhe application is true, correct, and accurate.* I fully understand that any person who violates any provision of the peddlers, Solicitors, and Transient Merchant Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not ex- ceeding $5 DO or by imprisonment fora period not exceeding 90 days or both, plus, in either case, the costs of prosecution. ~~ %~~ ~/IS/oz Sig`Fi urat e~oi Applicant ta5 e * No application will 6e forwarded to the City Council unless received one week prior to the regular Council meeting completely filled out with required picture. OFFICE USE POLICE CHIEF RECOMMENDATION; • n LJ -3- yc~~ SENT 8Y: CITY OF HUTCHINSON; i 234 4240; JUL-1B-02 10:44AA1; PAGE 5 RELEASE OF I~FORTtATIOti As an applicant far a peddlers/Saiicitors/Iransiznr ?[erchanta Livanse Crom t;^,a Cit}• of Hutchinson, Minnesota, I am required. to Punish infvratioa which [hat a_e-c;: ~av use in deterzicing my moral, physical, e:ea:a'_ and finsnoizl qualifica- tions. In this connection, I hereby expressly authorize release of anv and all i~- forxation which you xay have concerning me, including ir.foroation o; a con:identia'_ or privilened nature. I hereby release the agency with which I am seeking application for license, • and any organization, caa+psay or person furnishing infor~...ation to that agency as e:o ressly authorized above, from any liability for da-:ase which may rrsult fron furnishing the iaforaatioa requested. Applicant's Full Printed game: Applicant's Address: Applicant's Birth Date: ~H ARi.F.F FREDERICS _HOMIERs JR. (First) (?itddie) (Last) 601 E. LAMONT ROAD (`umber) (Street) HUNTINGTON HUNTINGTON IN 46750 (City,) (Caunty) (State b Zir) r r~ U Applicant's P1ae4 of Birth: HTNTINGTON TND NA (City) (State) Applicant'r, Social Security No.; ~ Applicant's Dri~•er's License No.: Jac': ]/18/02 CHARLES ~ianature ~ c~~ LICENSE FEE: 150.00 c `J APPLICATION FOR MASSAGE SERVICE LICENSE -nRA-l~4Qi~~UPnn$ind ~ "`~ CITY, STATE, ZIP: TU ~ ~ U n ~ '» i w u ~ TELEPHONE: ~~~' `S~Iq~1 LESSEE (IF' APPLICABLE): ADDRESS: CITY, STATE, ZIP: TELEPHONE: OPERATOR(S): • ADDRESS: CITY, STATE, ZIP: TELEPHONE CORPORATION: List names and addresses of all persons having a beneScial interest in the corporation BACKGROUND STATEMENT RAVE YOU BEEN CONVICTED OF ANY CRIME, MISDEMEANOR, OR • VIOLATION OF ANY MUNICIPAL ORDINANCE, OTHER THAN TRAFFIC VIOLATIONS? YES NO ~~ IF YES, STATE NATURE OF OFFENSE AND PUNISffiVIENT OR ' PENALTY ASSESED TFIEREFORE: DESCRIBE NATURE OF MASSAGE BUSINESS AND MASSAGE SERVICES OFFEREDr r Pvr:~~~1ar raw ~'1^,:KQ :iP I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Massage Services Ordinance No. 6.43 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding 5500 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of • prosecution. i a_ ~ Si na re of Applicant Date g n U No application will be forwarded to the City Council unless received one week prior to the regular Council meeting and filled out in completion. OFFICE USE POLICE CIIIEF RECOMMENDATION: y~~ ~~~I~ • • RELEASE OF INFORMATION As an applicant for a Massage License with the City of Hutchinson, Minnesota, I am required to famish information which that agency may use in detemvning my moral, physical, mental and financial qualifications. In this connection, I hereby expressly authorize release of any and all information which you may have concerning me, including information of a confidential or privileged nature. I hereby release the agency with which I am seeking application for license, and any organization, company or person furnishing information to that agency as expressly authorized above, from any liability for damage which may result from famishing the information requested. Applicant's FuII Printed Name: Applicant's Address Applicant's Birth Date: C -~u (Middle) (~) 1 ~ ~ ~~u~sian<,~ S-r NW (Number) (Street) -H"Utch~ nsa~ ,V) C1~eod MN 5535 (City) (County) (State & Zip) ID ~ l~~g (Month) (Day) (fear) Applicant's Place of Birth: A/I 0f1~C Y C V l ~ C~.I i 1-D Y V1 i (City) (State) Applicant's Social Security No.: L~ ~ o X 3' 3 ~~ 3 Applicant's Driver's License No.: ~~P ~ ~ ~ - F`~ ~ ~ U x ~ - ~i ~ 7 Date: ~ (7pt ~~~..QWG1/) ~,~-r.(SLf'' App cant s Signature `~~ Memo Ta Mayor 8 City CouncA Frwrc Melissa Starke Datae 8/9/2002 Re: HlZ4 Board Member Consideration As of toda)rs date, the only name that has been submitted for consideration to the HRA Board is Ian McDonald. Although an ad was placed informing readers that there is an opening on the HRA Board, I have received no interest forms from the citizens of Hutchinson. This Rem is on the agenda to appoint a member to the Board, however rf you would like more names to choose from, we can put forth more recruRing/advertising efforts. Thank you. y ~ h) ~ Memorandum To: Honorable Mayor and City Council From: Randy DeVries Date: 8/1/02 Re: Out of State Travel for Marion Graham ~~~ ~: ,. Water/Wastewater DeparGnent 1300 Adams St SE Hutchinson, MN 55350 Phone:320-234-4233 Fax:320-234-7485 I am requesting out-0f--state Travel for Marion Graham to Providence, Rhode Island from September 13-16, 2002. The purpose of this travel will be to participate in the Wastewater Laboratory Exam Workshop for the National Association of Boards of Certification. They will be continuing the process of developing new exams. They will also be reviewing the addition of a new class IV exam, which will focus on laboratory management. This is an ABC funded workshop; they will pay for the flight, hotel and meals. I approvalf. /~ V ---'-~ y Vries ~IC~~) Memorandum To: Honorable Mayor and City Council From: handy DeVries Date: 8/8/02 Re: Out-of--state ravel for Doug Johnson cuy of Water/Was[ewater Department 1300 Adams Street South Hutchinson, MN 55350 Phone:320-234-4233 Fax:320-234-7485 I am requesting out-of-state travel for Doug Johnson to travel to Baldwin, Wisconsin to look at a manure spreader and compost facility. The dates that Doug would go would be for one day during the week of August 12-16 and return the same day. Thank you, ~~ Ra Director Water/Wastewater/ Resource Recovery y~~ 1 SHORT TIItM . City ofr.utchinson FEE: 525.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire _ Application shall be submitted at Police least days prior to the Gambling occasion I, t AND I, Name o Authorized Officer of Name of esignated Gambling rganization Manager Hereby submit in duplicate this application for a license to conduct the game of gambling in accordance with the provisions of the City of Hutchinson Ordinance N0. 655 and Minnesota Statutes Chapter 349 for the license year ending ?~ 0 2. i atu s: ri ed Of a of Organization Des' na ed am i g Manager of rganization The following is to be completed by the duly authorized officer of the organization ^ ~ 1. True Name: 2. 3. 5. e~~ (last) (r p(first L (/mvliddle) Residence Address: ~-~gl_ K~°h [~~" ",~ s r ~- (street) (city) (state) (zip) Date of Birth: ~ /°( (,~ ~ 4• Place of Birth ~p~ (I` (mo/day/year) (city/state) Have you ever been cony cted of any crime other than a traffic offense? Yes No ~. If Yes, explain B. The following is to be completed by the designated gambling manager of organization: (~~ ln,~ 1. True Name : ~ ~>l ~l~ ~` ~~-~ ~" ~~ (last) ~j_ ~~ (first) (middle) 2. Residence Address: Zc~z3~`1 g-f'R.~4"~ ti~ ~~ ;~~ ~~~~ (street) (city) (state) (zip) 3. Date of Birth: 02 (~ (D3 4. Place of Birth: Uk .1 ALL (mo/day/year) (city/state) y ~~~ • 5. Have you ever been convicted of any crime other than a traffic offense? Yes No ~. if yes, explain 6. How long have you been a member of the organization? `~ y ~~S 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used (~~~,~ ~~.~cv' ('(~, 2. Date or dates gambling devices will be used Q -~'}- 0~ (date and/or day(s) 3. Hours of the day gambling devices will be used: of week) From -c. To I~ :3b AM. L_~ ~--~ Q. i~faximum number of players 5. Will prizes be paid in money or merchandise? EfC G 6. lJill refreshments be served dt~•Y~ng the time the gambling devices will be used? Yes ~/ No ~f so, will a charge be made for such refreshments? Yes / NO Organization Information: Address where re ular 1, g meetings are held ~Q2~y {~~1e~ 2. Day and time of meetings ~.'~ ~~ 3. Is the a pplicant organization organized under the laws of the State of hiinnesota? Yes X No y. How long has the organization been in ex istence? ~O '~ Qa. How many members in the organi zation? .Cote-f 5. What is the purpose of the org anization? ` ~ ~ • 6. Officers of the Organization: Name Add ress Title ~ ZO ~_ 7. Give names of officers or any other pers ons paid for services to the o rganization: Name Add ress Title • 11 ~~ ~ i - y ~~~ ~~ E Organization Information: (Continued) 8. In whose custody will organization records be kept? Name ~(-Gt-y~~L_~~~ Address ?(~~~ ~~iI~P~ 9. If the orghnization carries sufficient insurance to compensate the players in the event any injury is sustained by players whiffle gambling devices are used, or while on the licensed premises, please s ate the Name of Insurer ~ (~ and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? ~/ t 5 11. Attach a list of all active members of the organization. The following information is provided concerning a bond given by the gambling manager in favor of the 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond Q. Application is hereby made for waiver of the bonding requirements. Yes No I declare-that the information I have provided on this application is truthful, and 2 authorize the City of Hutchinson to investigate the information submitted. Als ave received from the City of Hutchinson a copy of the City dinanc No. 655 relating to gambling, and I will familiarize ~~e_J,.f' ~th she opt,~nts thereof. ure _ f authari-aid officer off' organiszation Da t ~;+ - --c3 Subscribed and sworn to before me a notary public on this 19 Signatur$ of Notary Public Commission expires on Subscribed and sworn to before me a notary public on this 19 Signature of Notary Public Commission expires on • fidelity organization. day of day of y U~~ SHORT TERM • City of Hutchinson FEE: ~25.0o APPLICATION FOR GAMBLING DEVICES .LICENSE Approved by: Building Fire Application shall be submitted at Police least days prior to the Gambling occasion I . ~IOXr`-t l ~ -r ``~Or AND I , ~ris N~-w Name of Authorized Officer of Name of Desi ated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of gambling in accordance with the provisions of the City of Hutchinson Ordinance N0. 655 and Minnesota Statutes Chapter 349 for the license year ending Z~ Z . Si ures: Au or' ed Officer o Organization Designated Gambling Manager of }~~c~~v~s~m recce ~~{r ~~.~ ~~ 1 ~k~ rl I~ ~,~ organization A. The following is to be completed by the duly authorized officer of the organizati ((o~~n: //~~ 1. True Name: l~r~Sr~h ~~'ry _/"11~X~~~' (last) (first) Ir ~ (middle) 2. Residence Address: J7~J ~~cs~h`,.~~~,-.f~ ~ ~~,~,,,~,,yI~IUSS~S( (street) (city) (st~a~te)..(~zji~p~) 3. Date of Birth: .5~2(c~3~/ 4. Place of Birth _. (mo/day/year) (city/state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No X If Yes, explain B. The following is to be completed by the designated gambling manager of organization: '1 1. True Name : Nancy Sri (last) (first) n (middle) 2. Residence Address: (p9~10 0?1,3~'~~: !~~"~`'~~,~/~~ ss~~ (street)- (city) (state) (zip) 3. Date of Birth: 4. Place of Birth: • (mo/day/year) (city/state) ~1 L1) 5. Have you ever been convicted of any crime other than a . traffic offense? Yes No ~ If yes, explain _ 6. How long have you been a member of the organization? ~~r 7. Attach a copy of the official resolution or official action /b~i9 designating you gambling manager. C. Game Information: R~F~ie _ ~~ q.arwb~i~.q ~,N;c~ ~<~-F~~• 1. Place where gambling devices will Cb0/e used J NIA Crow~iu~ C~~+~y 2. Date or dates gambling devices will be used (~+, z(oa ZC~Z ~"(""~D (date and/or day(s) 3. Hours of the day gambling devices will be used: of week) From ~9 A.M. To to A M P.M 4. Maximum number of players rev r~o-ximww- 5. Will prizes be paid in money or merchandise? mFxUhaY,c~ise, ~`,Pc~'Q'"j° 6. lJill refreshments be served during the time the gambling `"`~ devices will be used? Yes. No x If so, will a charge be made for such refreshments? Yes NO :. Organization Information: nn II ,} 1. Address where regular meetings are held Nu~chmsonCnrrnmun~'hi Has" ° ~~`` lLR.S r/w 15 5 2. Day and time of meetings ~n,~2_~Y~o~cn Y 3. Is the applicant organization organized under the laws of the State of Minnesota?. Yes _~_ No 4. How long has the organization been in existence? 5~ IS a-,s~ Qa. How many members in the organization? /.~ 5. What is the purpose of the organization? ~~~%cr~~h ~cc2u ASSiS~~nce. 6. Officers of the Organization: Name Address Title 1 , Si-( (~r,~IISG)1 ~~ J V-~[C~~S~~~~-.c~C+r~~l/L' ~ ~~u'a`L~ltn501~ YQPSi~CC/i \~~ Wl-~YL~~ ~~' /~ ~L~~I r~ ~GLi ~~ ~LL,~~~V1Sd~ ~CL-1 V~t'Jf~E/~~ ~~~i~ ~~ru~a ~971b ~13'~ Sf ~a„~~r. /Y)~~,'' ~reuS~~Yer 7. Give names of officers or any other persons paid for services to the organization: Name Address Title ~~~~~~~~«` l~~C-~ ~`Li1Yt,~Xe~~~i/ILI~~W ~~~~C~~iU~c~/Y~ ~1rC~C, D/ • Llr '1 ., Organization Information: (Continued) 8. In whose custody wilrrl organization records be kept? Name ~r~,,v.r~~.~,ov~ ~JY~+cE- Address ~~ )S ~-~u%u ~J 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players wt,ile gumbling devices are used, or while on the licensed premises, please state the Name of Insurer _ and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 11. Attac a list of all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond y. Application is hereby made for waiver of the bonding requirements. Yes ,~_ No I declare that the information I have provided on this application is truthful, and I.suthorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, e myse];f with the nts thereof. JACOUELINES.PA K NOTAp~ PUBLIC • MINNESOTA MyCan~m.Ekp.Jens1, Sign re ~ u horize officer of organi:szation Dat ~ O 2- S tribe and sworn t before m_ a n a y p li on this ~ day of igna urs of Notar ub #c -~~,1 Commission expires on ^ / ~~~ ~~ Subscribed and sworn to before me a notary public on this day of 19 Signature of Notary Public Commission expires on • ~ ~~~ ~--... Page 1 of 2 3101 rnrnnesoca ~awrur varnuur'y or oar s® n y LG220 Application for Exempt Permit Fee - $25 Fee Peld Organization Information check No. Organ¢atbn name Previous lawful gambling exemptbn number Hutchinson Area Foundation for Health Care Street CIry State2lp Cade County 1095 Hwy 15 S Hutchinson MN / 5535 McLeod Name of chief executive officer (CEO) First name Last name Daytime phone number of CEO Jerry Carlson 320-587-3391 Name of treasurer . Daytene phone number of First name Last name treasurer. ris Haa 320-275-4559 Type of Nonprofit Organization Check the box that best describes )rour organaatbn: ^ Fraternal ^ Religious ^ Veteran ®Other nonprofit organization Check the box that indicates the type of proof your organization attached to this application: IRS letter indicating income tax exempt status Certficate of Good Standing from the Minnesota Secretary of State's Office ^ A charter showing you are an affiliate of a parent nonprofit organization ^ Proof previousty submitted and on file with the Gambling Control Board Gamblin Premises Information Name of premises where gambling activity vviY be conducted (for raffles, list the site where the drawing wJl take place) 'v n r lu Address (do not use PO box) City State2ip Code County 915 Colorado St. NW Hutchinson MN / 55350 McLeod Date(s) of activity (for raffles, ndicate the date of the drawing) October 26, 2002 Check the box or boxes that indicate the type of gambling activity your organization wit be conducting: ^ 'Bingo [~] Raffles (cash pr¢es may not exceed E12,000) ^ 'Paddlewheels ^'PuIFTabs ^'Tipboards 'Equipment for these activities must be obtained from a licensed distributor. This form will be made available in akemaGve formal (i.e. large print, Breille) upon request The Information requested on this forth (and any attachments) will be used by the Gambling Control Board (Board) to delennine your qualifications to be involved in lawful gambling activities In Minnesota. You have the right to refuse to supply the nfonnation requested; however, d you refuse to supply riris information, fhe Board may not be able to delertnine your qualifications and, as a consequence, may refuse to issue you a pertnd. K you supply the ~fonnation requested, the Board unit be able to process your application. Your name and and your organization's name and address will be pubic information when received by the Board. All the other information That you provide will be private data about you untJ the Board issues your permit. When the Board issues your permit, al oT the Infomratbn that you have provided to the Board in the process of applying for your permit witl become public. tf the Board does not Issue you a permit, al the nfortnation you have provided n the process of appying far a permit remains private, with the exception of your name and your organization's name and address which wul remain public. Prrvale data about you are available onlylo the foYovrttg: and members, staff of the Board whose work assignment requires that they have access to the Information; the Minnesota Departrnent of Public Safety, the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order, other individuals end agencies that are specfically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of erformation after this Notice was given; and anyone with your consent. y~~~ LG220 Application for Exempt Permit Page 2 of 2 3ro1 Organization Name~gt:S.]11II~QIl~rEa Foundation for Health fare Local Unit of Government Acknowledgment H the gambling premises Is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. Check the action that the city is taking on this application. ^ The city approves the application with no waiting period. The city approves the application with a 30 day ^ waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). The citydenies the application. Print name of city _ (Signature of city personnel receiving application) rasa Data__ 1 1 Chief Executive Officer's Signature The information provided in this app' lion is Chief executive officers signature Name(pleaseprint) Terry A_ C'ar N the gambling premises Is located In a township, both the county and township must sign this appllcatbn. On behalf of the county, I acknowledge this application. Check the action that the county Is taking on this application. ^ The county approves the application with no waiting period. ^ The county approves the application with a 30 day waiting period, and alows the Board to issue a permit after 30 days. ^ The county denies the application. Pdnt name of county (Sgnature of county personnel receivng application) rate Date / r TOWNSHIP: On behaH of the township, I acknowledge that the organization s applyng for exempted gambling activity within the townshp limtts. [A lownshrp has no statutory authority to approve or deny an appicatbn (Mnn. Stat. sec. 349.213, subd. 2).] Print name of township (Signature of lownshp official acknowledging appication) and accurate to the best of my knowledge. Mail Application and Attachments At least 45 days prior to your scheduled activity date send: • the completed application, • a copy of your proof of nonprofit status, and • a $25 application fee (make check payable to "State of Minnesota") Application fees are not prorated, refundable, or transferable. Send to: Gambling Control Board II[ 1711 West County Road B, Suite 300 South Roseville, MN 55113 ff your application has not been acknowledged by the ktcal and of government or has been denied, do not send the application to the Gambling Control Board. y ~ ~~ A~'~'1~AV~'~'" +~M~" PU~LICA"PM+Q1~ sT~a r~ c:r~ h+gllN~glaStiJT,aa) C7gJN TY ~}~ twl,ct.ECtq~gss h~tatghev,+ MSrhrtullan beang duty 'sworn,. rrn a~tlhr says tae is and durung afP the tuu~pes treream stated has green tare putalisher grad prtrrtar raf tkaa, n~wsp,aprer kntrurm as the ~Nu9chir15arn Leader Arad tapa5 d~utlq kra~awwNedge rst ttart~ h;3Cts ha3reirr stated s tolgows~ j,li~~sa~tld Inewspa~Vr 0$ fyrlnEA?~ In KhEM I)W'PT~giSh tlanglJ~~e in a"newspaper tf?FtlT1a'q and an coNaJlrnn 'and sheet tarrF81 e~uivalerrt 'un prin4ed s pace t'c..at Veal[ Y ,'~C~O sq,r~are unehes, i,~y S'aid newspaper os a s~~i-week9y and as d#a~tri4~trt~dl aq leasq 'NOeL each w~!e~ek. a; maid rVeo .,~,ap+?r I`ma5'~TS~~is c1r i„ ne v~ ;nlun^a~5 ate°wptea9 Err ne~ws~ ¢at Ia7~Gall da"rteres~tl'tl thew CaGrP- nal "Ity VGq @aGta at ~„Ji P~ iff., [:7 SE ('W~' arpd L'i',e~ I"lC7k wh¢ I I,f ]U~~Iiiyate af7'}'' fllraer putipQau~ataon and as rode rraade tap r»nllrE"gy' ~'q prat ~. ~.., ~, plagE" ~ i~rlci aril Bdye~~li`~_rnlE ll q3 ~4,~ Sabd ne'W'S~p,a C~eP IS i~~7 t:+aEBC1 idt acrd f14''a P' CtYe Ifit4.gnl~tlpag0'q~+ w4'E'"ald,1A'V At pur- e: t ~r s~rm~ has -:~, a--~ ;rr; ~ pries re~~aalaray+ deliuered ~~:? payun~ s~.~r nr~~~r~, has an average pt aC least 7S°r o'P uts Rc1 ;~ r_irxuls ~ ~ a_rrr~ t , _.,i~ crr r ~td~re Cr>~aa ghree Pmh~rrotlhS Ira arik~r;a 'any R'n~s ergf~+'a5' S£~C~kG~C'fi ~Va55 fn~adter qn Uts goca. pcua c'~~ ~ ~,~>'r '~.,~-,; 'new~pa~ur prrrptirCS to 5er`Me q'tl~r~e w:mty rat Mutr.hin5arn 6a~w tlhe Cr~,urnty uat McLeod and has its knowRm ngq'lce oq iss~a~re im '~~q~re ~itl'y oaf hlutCYrins~rrru un said coaanty, estl'abgishe;d and t'rpe~nedl durung i1r5 aegruiar brasine5s hour; gpc'gq7GZ ~y~lbnt„ruoy~ cAq rr~:wMO caCt: of advert eerraerna crud uncle ar6 sutascriptlr~ra~ aarod ntawntained q~'y rn~rwagin~ ~ufrh~r ~UbIiC&t'rttin Nrs 6759h oq Said e~ewspaper or peascrns in ats ercnpgoy and saxbtleotl G.[7 eras dare~ctirtan grad controq during all suctr regular buune5s - hours and dewoged exelusmwely dunn~ sucta b~rasi!ness ttr~iaa: tlru ttte brmsaness of the ruew5~paper arrd business related tI'rereto. ~I~r'9 Said a'aewspaper toles a G{7tlSy trt each iS~slYe iar in€r;jiategy wi'gh the 5fate HiStprgaaal Sta~ei~e[ry; t7~ Saia: wspa- NI:YYiCE DF PUBLiC HEARING per i5 rat~ade awailabge at ~siin~gge or 5ub5cripgaran pruc~e5 to a~r~yr parsvan„ ~~rproragica~, p'actners~hig or other un6ncarparated assuciali+an recpuesting a newspaper and a~oaking the applir;.able payrnenG, ftyy, Saad newspaper has ctrmpgted wash all' TO WHOM !T MAY C~NCERiN: 'the 9oregardng Carr~ditlionS tr«ar at least one year prey Fdir,~7 tn~ day arr dates of public;atliarn rraenti'Crraa~d t3~et+are; ~~~ Sand ray+vw5pap~e~r 17x5 tliie~d with d'l"ze 5ecre~taryayq State ct q,'~a1r'itt54'~Id pargcr tar J'ad"birary t, t96~i~, and each ,~anuaary t tCUereat't~~r Notice is hereby given that a public h98r• an algidavlt arc the ga~rrm prescribed by the S ,velar} ¢tt StaCe and swgned by the n~ sn ;gm;~ ttu~er at sand rrew5pap~r inyN will be held on Tuesday. August t3, and 5werurr to gregesre a aucraary pwbluc stlatin~ 4tlmat ~I,e atiew;;paper us a Begat newsfrap~er. 2D02, at the hour of 6:Dp p.m. in ttme He taarttaer stases rrar ~att'a that gP°re prtntletC ~'?~t~ .. ~ .~. ~ .. ~.~ .~.m...... ~. C[iundl Chambers of Hutchinson City Conte r far the purpasa of_ ...~ _ _.~... _.._m.._~.... __ ._. Issuing an on-sa1B intoxicating Sunday q~aeaetaa attacBi~ ~ '' J pri', taereot was out tram tha crrlunarr5 of sand newspaper, dnd woos pmunte ~ ~sn~ putrgis6~ed gbreredn Liquor ilcense to All L~ccasi~ns CaYnnng~ .1~t~~ tlam tt~e ~nglu~s ¢yr ~e ~ea~h trve~k, for ~~~~~~. ...~ ..~~s, that rt wa's tir5~t 5tr puttaa~~a,hard located at 1fl1 Park Place, Hutchinson. ova- - -------._..._,...--- -"----__..._„____ This hearing .wilt be hold by the [:ity Co il f °~'tz ~ , ~~aa Tti, ~ "~ ~7 ~ ~ _ ,and w'as thereatter ...,... 1.~.~~.... the.... ~....m ... .......,m day of ........,.. ~.... ......._ ~C7 unc o the City of Hutchinson. Ai such hearing, alt persons interested rrnay panted a nci p~ubgashroed one emrery q`" ha~t~a ~ ~ ~ ~,ary,d tna;'tlrwdang k~,e y ~" ~ ~ - ~.~~°~~._,~.....~ da ot'8,~ ~. be heard. fit ~~ ~ ., artd tltroat the ictllpw6ng is a prgnted copy oC qq~e tlawa~r case alps ~at~tl horn A. trr'~ ~ratn iu"ac3u5lwr: and P5 here ay Gary D. Plotz aekrrnwEedged a5 9re~ing ttae luxe a~nu~ 4a,trrd rat type aased~ in the oon'np ~situ~rmu and pu~ngbcartia~n rat said neatdce, 'tlo wdt. City Administrator Pl}BLISH~^ IN 7H~ HUTCHINSGN ~~~~ ~ e abcdtLfgltaijklr"nrao~grslet+.rwxyx ~~ ~"r^" LApER Tuesday, July 23 and Thursday, '„/ J~afy ~s, ~nna_ ~ -~ SwJiV75C.a'iikied arrd swoon :~~ h~dCrr ~r~ thrs 4X .~. d'ay rnt~ ~D .-.. ~~ . ,wn~~~aw~ Ar i ~NR ~. ~~tytrnt~IN~ ~~ ,~,,s taQ~,~,Rwr~B~~ryu.nGMOhygrWE5d1'A ~ ~~~ ~. ` ~ ~ ~ ~ jl~otcurgal Seagj ~~% g491i WNgYS~IGk~I ~ t,~4wi~YG6 , ~ ~` _~ » f ~ ~ ''^~ r _ ~` a ~ ~ C~ Memo Ta Mayor and City Council Frone Marc Sebora Datr. 8/10/2002 Rr. Request for Funding by McLeod County Fair Board The McLeod County Fair Board recently made a funding request to Hutchinson Area Health Care to support the upcoming County Fair this month. State statute does not albw hospitals to make such donations, however Minn. State Statute 38.12 does allow the appropriation of funds by certain municipalities to donate annually a sum not exceeding $1D00.00 to such agricultural associations. My understanding is that this type of funding was not included in the Cil~s 2002 budget, haYvever if the Council takes action to make such a donation, the funds. could be taken from a contingency fund. • L c~~~) MEMORANDUM TO: Mayor and City Council ^ ~~~,~ FROM: Jean Ward, HRA Executive Director ~;u^ MEMO RE: Franklin Grove Neighborhood Small Cities Rehabilitation Grant DATE: August 5, 2002 As you know, the City of Hutchinson has been awazded $600,000 for rehabilitation of twenty homes in the Franklin Grove Neighborhood. The proposed program requires that the following documents be approved by the City Council and submitted to DTED: 1. Anti-Displacement Policy 2. Grantee Summary Information Sheet • 3. Administrative Contract between City of Hutchinson and HRA for administration of the Adams Street Rehab Project 4. Franklin Grove Neighborhood Rehab Procedural Guidelines 5. Local Government Resolution Also enclosed, for your information, please find a Housing Rehabilitafion Program Fact Sheet that briefly explains the program. We aze happy to report that the project environmental review has been completed and that HRA staffmet with homeowners in the project azea on August 7'" to explain the program. Application forms aze now available and will be accepted beginning Monday, August 19`", 2002 at the HRA City Center office. Applications will be placed on a waiting list based upon the date and time that the application was received. • ~ ~~) RESIDENTAL ANTI-DISPLACEMENT AND RELOCATION ASSISTANCE PLAN The City of Hutchinson will replace al] occupied and vacant occupiable low/moderate-income dwelling units demolished or converted to a use other than as low/moderate-income housing in connection with an activity assisted wit funds provided under the Housing and Community Development act of 1974, as amended, as described in 24 CFR, Part 570.488(c)(1). All replacement housing will be provided within three years after the commencement of the demolition or conversion. Before entering into a contract committing the City of Hutchinson to provide funds for an activity that will directly result in such demolition or conversion, the City of Hutchinson will make public and submit to the Minnesota Department of Trade and Economic Development the following information in writing. 1. A description of the proposed assisted activity. 2. The location on a map and number of dwelling units by size (bedrooms) that will be demolished or converted to a use other than as low/moderate-income dwelling units as a direct result of the assisted activities. 3. A time schedule for the commencement and completion of the demolition or conversion. 4. The location on a map and the number of dwelling units by size (number of bedrooms) that will be provided as replacement dwelling units. L` such data is not available at the time of the general submission, the City of Hutchinson will identify the general location on an area map and the approximate number of dwelling units by size as soon as it is available. • 5. The source of funding and a time schedule for the provision of replacement dwelling units. 6. The basis for concluding that each replacement dwelling unit will remain aloes/moderate income dwelling unit for at least 10 years from the date of initial occupancy. 7. Information demonstrating that any proposed replacement of dwelling units (e.g., a two- bedroom unit with atwo-bedroom unit) is consistent with the housing needs of low and moderate-income households in the jurisdiction. A. The City of Hutchinson may request the Department of Trade and Economic Development to recommend that the U.S. Department of Housing & Urban Development approve an exception to required replacement housing if there is an adequate local supply of vacant low/moderate-income dwelling units in standard conditions. Exceptions will be reviewed on a case-by-case basis as described in 24 CFTC, Part 570.488(c)(1)(B). B. The City of Hutchinson will provide relocation assistance as described in CFR, Part 570.488(c)(2), to another use in correction with an assisted activity. C. Consistent with the goals and objectives of activities assisted under the Act, the City of Hutchinson will take the following steps to minimize the displacement of persons from their units: 1. Planning utility shut-offs for times most convenient to residents and business owners. • G:\IIRA~DTED &SCDP Programs~2002 SCDP Franklin-Grove~RESIDENTAL ANTI-DISPLACEMENT PLAN.doc $ Q0.) 2. Provide information and referral services to individuals who must temporarily leave • their units and businesses. 3. Informing landlords of the need to minimize displacement and to inform tenants of their intent to minimize displacement. 4. Requiring landlords to pay tenant out-of-pockets expenses for the period of time in which a unit is not available. D. Definitions for the purposed of this plan are as follows: A "low-moderate dwelling unit" is a unit with market rate rent, including utility costs that do not exceed the applicable fair market rent for existing housing and moderation rehabilitation as established under the Section 8 Existing Housing Program. A `bacant livable dwelling unit" is a unit that is a vacant unit that is in standazd condition; or in substandard condition, suitable for rehabilitation; or in dilapidated condition and occupied less than a year from the date of the Grantee Agreement. A "livable dwelling unit" is a unit that is in standard condition or has been raised to a standard condition from a substandard condition, suitable for rehabilitation. A "standard condition dwelling unit" is a well-built unit with adequate space for persons living there. There aze no major defects in the structure and only minor maintenance is required. Such dwellings will have the following characteristics; reliable roofs, sound walls • and foundations, adequate and stable floors and walls and ceilings, surfaces and wood works that are not seriously damaged nor have paint deterioration, sound windows and doors, adequate heating, plumbing and electrical systems which do not present safety hazards, adequate insulation for local climatic conditions, and is in compliance with local building and housing codes. A "substandazd condition dwelling unit, suitable for rehabilitation" will show a lot of deferred maintenance with permanent damage to structural items. Conditions contributing to substandard dwellings including but not are limited to; sagging, cracked rotted or leaking roofs, walls, foundations, ceiling, floors, doors and windows, deteriorated surfaces and wood work, unreliable heating, plumbing, or electrical systems which present safety hazazds or inadequate insulation. The cost of the rehabilitating the unit to a standazd condition should not exceed the market value of the dwelling. G:~III2AiDTED & SCDP Programs~2l)D2 SCDP Franklin-Grove\RESIDENTAL ANTI-DISPLACEMENT PLAN.dac ~ ~~~ • RESOLUTION 12005 RESOLUTION OF ADOPTION OF RESIDENTIAL ANTIDISPLACEMENT AND RELOCATION ASSISTANCE PLAN • CL J Be it resolved that the City of Hutchinson hereby adopts the aforementioned Plan and all the conditions/provisions contained within the Plan covering the City of Hutchinson. I hereby certify that this resolution was adopted by the City Council of the City of Hutchinson on SIGNED: Signature Mayor _ Title Date WITNESSED: Signature City Administrator _ Title Date G:\III2A~DTED & SCDP Programs~2002 SCDP Franklin-GroveVtesolution of Adopt of Residential Anti- Displacement.doc ~(a~ u Grantee Summary Information Sheet Small Cities Development Program State of Minnesota ~~N NES pr, Trade &- Economic De~elopm~t a,d~l City of Hutchinson Grant Number: f`DAP-O1-0121-0-FY02 Grantee: All grantees must complete sections I-6. Grantees whose projects will be admitcstered in whole or in part by other entices must complete section 7. 1. PROJECT DIRECTOR 2. AUI'IIORIZED OFFICIAL/ENVIRONMENTAL CERTIFYING OFFICER Jean Ward Marlin Torgerson Name _ H A E ecutive Director Ma or Tkk H n Re ev to Aut irk Cit of Hutchinson. 111 Hass~ri Strut SE up,orcoe~v 111 I$S'S~1 Street SE Swe, Adam, I[rtdiir~at MQ 55350 suae AdAeu Hrt~tirnar, M1 55350 ( swa ( z:pcoea ~+Y Sire lip Cea, (320)$87- 3072 (320 1 234-4240 PEam. F.u puree: Fss~ .net ' .hlt(j11TisQ1.I[R.L15 ma Adlm, Enter the name and address of Project Director. If Project Duector E.mW Admen, Enter the name and address of the individual designated as authorized is not an employee of the grantee, but is an employee of a separate official on the grantee's Resolucon of Sponsorship. This individual implernencng agency, please complete Bacon 7. will also certify compliance with environmental laws and icgulations. 3. FINANCIAL OFFICER 4. FH/EO OFFICER Kenneth Merrill Judy Flemming N~ Finance Director N®e HRA Pr ram S ialist Tik City of Hutchinson rk lTutcfrinsrn H~ts~ ~ 1~r3P.'I=trrrtrvtt ~~' ~11 Hassan Street SE M~ 111 Hassan Street SE Socn Admu, Hutchinson, MN 55350 ~~ Admen Hutchinson, MN 55350 c 201234-4207 spa 320 234-4240 s,... ZipCdc d20 234-4451 (320>234-4240 Hour: pu: kmerrillC~ci.hutchin on.rim.us PEms: F.a: 'flemnin i.hutchinson.mn.us Emil Aiken. Enter the Warne and address of the Financial Officer. E-mtil Adma Enter the narrc and address of the person designated as Fi-IEO/C'~.O Offices. 5. LA80R STANDARDS OFFICER 6. ENVIRONMENTAL COORDINATOR N/A Judy Flemming n.m, t"m` ialist a HRA Pr r m Tik l L .~-:..-r Tnffi1 ,~^^-'+`~ Zk I~delelOGmHlt All~il-<, l uvl or po.vvmee A,~r slur.. Alms„ Sna, Addesi Hutchinson, MN 55350 cw, v.. rip cei ( 1 ( 1 ckr sw< 2lp coa: t320 )234-4451 (320 >234-4240 Plox: Faa: Phorc: F.x: 'flemnin i.hutchinson.mn.us Email Addw - E~mall Admen, Enter the name and address of the person designated as Labor Enter name and address of individual designated to coordintate the Standards Officer. Envirorunental Review. $n ae.cns Sii J/!fp] Mime,aa 0.pannrn erTMe W Ecamniic 0..ebpnran ~ (~~ • • l J Grantee Summary Information Sheet continued Y3003 Mimaa~Rgmm~of TnGe red Free®~pev~yp~ ~(~~) • ADMINISTRATIVE CONTRACT BY AND BETWEEN CITY OF HUTCHINSON, MINNESOTA AND HOUSING AND REDEVELOPMENT AUTHOROTTY IN AND FOR THE CITY OF HUTCHINSON THIS CONTRACT for Administrative Services is between the City of Hutchinson, MN hereinafter referred to as the "City" and the Housing and Redevelopment Authority In and For the City of Hutchinson, Minnesota, hereinafter referred to as the "HRA". WITNESSETH: In consideration of the mutual convenience and ageements contained herein, the City and the HRA agree as follows: I. The term of this contract is three (3) yeazs commencing on Mazch 14, 2002. II. The HRA agrees to act as the administrative agent for the City of Hutchinson to implement the City's Franklin Grove Neighborhood Housing Rehabilitation funded through the Small Cities Development Program. III. The HRA will receive financial reimbursement which includes general administrative and program activity fees associated with the grant delivery functions from the City of Hutchinson's Small Cities Development Program funds. • TV. As the administering agent for the above described grant, the HRA agrees to perform all tasks enumerated below in a manner which will meet or exceed the terms and condifions imposed upon the City in the Small Cities Development Program Grant Agreement dated the 15th of May 2002, copies which aze attached as Exhibit A. A. Citizen Participation. Comply with all State and Federal participation requirements. B. Compliance with Federal Regulations. Ensure that the following Federal acts or regulations aze complied with: 1. Title VI of the Civil Rights Act of 1964 (P.L> 88-352) which provides that no person in the United States shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity receiving Federal fmancial assistance. 2. Title VIII of the Civil Rights Acts of 1968 (P.L. 90-284), known as the Fair Housing Act of 1968, which provides that it is the policy of the United States to provide, within constitutional limitations, for fair housing throughout the United States and prohibits any person from discrimination in the sale or rental of housing, the financing of housing, or the provision of brokerage services, including in any way making unavailable or • denying a dwelling to any person because of race color, religion, sex or national origin. 1 ~ ~~) C. Project Planning. Coordinate the prepazation of program guidelines, contacts, budgets, and other agreements in a manner consistent with applicable State and Federal laws and regulations for all project activities. D. Implementation. The HRA will implement programs authorized under the Small Cities Development Program Grant within the respective limitations of the grant monies provided and/or in accordance with State and Federal requirements. Homeowner Rehabilitation Financing: Develop procedural guidelines for homeowner rehabilitation and implement them in accordance with Federal and State Standazds. This would include, but not be limited, to detemunation of eligibility, and coordination with housing partners; i.e., lenders, contractors, and homeowners. E. Coordination of other funding sources for the project. The HRA will coordinate other applicable programs for the project such as the deferred loan program and home improvement loan program from Minnesota Housing Finance Agency, and rehabilitation loans through Rural Development. F. Compliance with Equal Opportunity Regulations. Ensure that compliance with Section 3 of the Housing and Urban Development Act of 1968, Federal Equal Employment Opportunity Act and Executive Orders, and Civil Rights Acts of • 1964 is maintained. Also responsible for all Fair Housing and Equal Opporinnity rewrdkeeping requirements by the State of Minnesota. G. Financial Recordkeeping and Control. Keep complete and accurate records of all claims and disbursements in accordance with the following procedures: 1. The HRA will examine each claim and verify that the work has been done and/or materials actually provided for the project. 2. Requisitions for the checks will be prepared by the HRA and submitted to the City Finance Director for payment. 3. The City will issue all checks. 4. The HRA will submit a voucher and supporting documentation to the City Finance Director for review who will obtain proper signatures and submit requisitions to the State. V. The City and HRA mutually agree that a mortgage shall be executed in the name of the City of Hutchinson as mortgagee for each loan of monies provided under the Small Cities Development Program to individuals for the purpose of home rehabilitation. In regazd to • such mortgages and assignments, the HRA shall prepare all documents and obtain all ~(Q~ • necessary signatures required for proper execution of such documents and file a secured interest with the McLeod County Recorder's Office. VI. For the purposed of this contract, the HRA shall be deemed an independent contractor and not an employee of the City. Any and all employees of the HRA or other persons who engages in the performance of any work or services required by the HRA under this contract, shall not be considered employees of the City and any and all claims that may or might arise on be half of said employees or other persons as a consequence of any act or admission on the part of said employees or the HRA shall in no way be the obligation or responsibility of the City. VII. The HRA will subcontract with Mid-Minnesota Development Commission to provide inspections, work write-ups, lead assessment and cleazances, and construction oversight in the implementation of the grant program. VIII. The HRA specifically agrees to comply with the requirements of 24 CFR 135.20 and to provide such copies of said regulations as maybe necessary for the information of parties to contracts as required to contain the Section III clause as set forth in 24 CFR 135.20. IX. Any alteration, variation, modification, or waiver of the provisions of this contract shall be valid only after is has been provided in writing, duly signed by both parties, and attached to the original of this contract. X. The waiver of any of the rights and/or remedies arising under the terms of this contract on any occasion by either party hereto shall not constitute a waiver of any rights and/or remedies in respect to any subsequent breach or default of the terms of this contract. The rights and remedies provided or referred to under the terms of this agreement are cumulative and not mutually exclusive. XI. This contact shall constitute the entire agreement between the parties and shall supersede all prior or written negotiations. XII. The City shall have full access to all records relating to the performance of this agreement. XIII. In performing the provisions of this contract, the HRA agrees to comply with all Federal, State, or local laws all applicable rules, regulations, or standards established by any agency of such governmental units which aze now or hereafter promulgated. XIV. In consideration of the prompt and efficient carrying out of the above, the City agrees to reimburse the HRA, dollar for dollar, for its administrative and project related costs in carrying out the above activities up to an amount not to exceed the maximum allowable as specified by the State of Minnesota, Department of Trade and Econonuc Development, • Community Development Division. During the term of the contract, said monies aze to come solely from the General Administration and Home Purchase Administration funds g (~~ • totally available for the administration for the City of Hutchinson's Small Cities Development Program, Franklin Grove Neighborhood Rehabilitation Project. Accurate record of administrative costs shall be kept by the HRA and billings shall be made at such times as aze convenient to implement the City's requisition of funds from the State of Minnesota. For the purposes of this contract, administrative and project related costs aze defined as follows: A. SalaryBenefit costs actually incurred by the HRA for time in all phases of the Project. B. Mileage, supplies, training, single audit act requirements, and publication costs. C. Proportionate shaze of allowable overhead expenses according to the HRA's approved indirect cost allocation plan upon adoption of such plan by the HRA Board. D. Costs incurred by the attendance at applicable Small Cities Development conferences within the terms of this contract, including registration fees and travel expenses. Conference attending shall be for the purpose of gaining additional information on community development and regulations and • program implementation. XV. Should any of the above provisions be subsequently determined by a court of competent jurisdiction to be in violation of any Federal or State laws or to be otherwise invalid, both parties agree that only those provisions so adjudged shall be invalid and that the remainder of this contract shall remain in full force and effect. XVI. ANTITRUST. Contractor (IIRA) hereby assigns to the State of Minnesota any and all claims for overcharges as to goods and/or services provided in connection with this contract resulting from antitrust violations which arise under the antitrust laws of the United States and the antitrust laws of the State of Minnesota. XVII. The City reserves the right to terminate this contract if the HRA inexcusably fails to perform any of the provisions hereof. Such termination shall occur thirty (30) days after receipt by the HRA of written notice specifying the grounds thereof, unless, prior to that date, the HRA has cured the alleged non-performance of the provisions of this contract. `J ~ (<<~ n u • IN WITNESS WHERE OF, the parties here to have caused this contract to be duly executed. CITY OF HVI'CHINSON BY: MAYOR, CITY OF HUTCHINSON ATTEST: BY: CITY ADMINISTRATOR HOUSING & REDEVELOPMENT AUTHORITY IN & FOR THE CITY OF HUTCHINSON, MN HRA CHAIRPERSON HRA EXECUTIVE DII2ECTOR G:/IIRA/DYED &SCDP Progams/2002 SCDP/ADMINCONTRACT 5 ~ ~Q~ BY: BY: . RESOLUTION 12006 APPPROVING AND AGREEING TO ENTER INTO ADMINISTRATIVE CONTRACT OF SMALL CITIES DEVELOPMENT PROGRAM FOR THE FRANKLIN GROVE NEIGHBORHOOD HOUSING REHABILITATION PROJECT FOR LOW AND MODERATE INCOME HOUSEHOLDS TO REHABILITATE THEIR HOMES WHEREAS, the Housing and Redevelopment Authority in and for the City of Hutchinson, Minnesota has drafted an application on behalf of the City of Hutchinson, Minnesota, which has been approved for funding; WHEREAS, the Franklin Grove Neighborhood Housing Rehabilitation Project will be fended via the Small cities Development Program adrninistered by the Minnesota Department of Trade and Economic Development; NOW THEREFORE BE IT RESOLVED that the City of Hutchinson, Minnesota hereby approves the Hutchinson HRA to administer the Small Cifies Housing Program on behalf of the City of Hutchinson; and . BE IT FURTHER RESOLVED that the City of Hutchinson enter into an administrative contract with the HRA upon receipt of the Small Cities Development Program Grant Agreement from the Minnesota Department of Trade and Economic Development. Adopted by the City Council this 13th day of August, 2002. Mazlin Torgenson Mayor ATTEST: Gary D. Plotz • City Administrator G:/HRA/DTED & SCDP Pmgramsf2002 SCDP Frank]in~irovdCC Resolution Approving IIRA Admen Con4act ~C~~ • CITY OF HUTCHINSON, MINNESOTA HOMEOVI'NER HOUSING REHABILITATION PROGRAM FRANKLIN-GROVE STREET NEIGHBORHOOD PROCEDURAL GUH)ELINES The City of Hutchinson through the rehabilitation program will provide assistance to eligible applicants for the rehabilitation of properties utilizing Small Cities Development Program funds. The methods of program distribution and eligibility criteria aze incorporated in this procedural guide. No person or business will be denied participation in the rehabilitation program due to their race, color, creed, religion, national origin, sex, marital status, reliance on public assistance, age, disability, or familial status. The Hutchinson Housing and Redevelopment Authority, on behalf of the City of Hutchinson, has been appointed Project Administrator. PROGRAM OBJECTIVES I. FEDERAL OBJECTIVE: The primary objective is to provide financial assistance to low to moderate-income individuals who reside in the tazget azea whose homes aze in need of rehabilitation. 2. SECONDARY I11'IPACTS: Secondary impact is to encourage the preservation of housing and to improve the Franklin Grove Neighborhood. • PROGRAM ADMINISTRATION 1. GENERAL ADMINISTRATOR: The City of Hutchinson is contracting with the Hutchinson Housing & Redevelopment Authority (HRA). The Hutchinson HRA is responsible for al] phases of the administration of this Small Cities Development single purpose program. The City of Hutchinson will be the Fiscal Agent and responsible for all financial and progress reports. The Hutchinson HRA will have principle responsibility for completion of the Environmental Assessment and developmenUsubmission ofall required policies and procedures prior to commencement of program delivery. 2. FIELD ADMINISTRATOR: The Hutchinson HRA will be providing the field administration services. The Hutchinson HRA is responsible overall for program delivery including: determination of household eligibility, application completion and loan approval, and rehab loan administration. The Hutchinson HRA has a contract with Mid- Minnesota Development Commission for HQS inspection services, work write-ups, lead assessments, rehab project interim and final inspections, and lead clearance tests. 3. FEDERAL COMPLIANCE: The City and the Hutchinson HRA will shaze responsibility to comply with Federal Regulations regarding the implementation and administration of this Small Cities Development Project. 4. DATA PRIVACY: Information on program Applicants shall be gathered and released in accordance with the Minnesota Data Practices Act. All information including names, addresses, income and income sources, assets and assets sources, and financial reports • will not be released without prior, written consent of the Applicant as specified by the ACT. The Data Release Form will be signed by the Applicant(s) and will inform the ~ cad Applicant of what information will be released and to whom. Information will only be gathered and released for solely administrative purposes such as eligibility determination, • administrative review, coordination and securing of leverage fends. Private information maybe released to the following agencies or organizations: City Council of Hutchinson, the Hutchinson EDA, the Hutchinson HRA, Minnesota Housing Finance Agency, Rural Development, Lending Institutions and matching fund agencies, DTED, and HUD. 5. EVIDENCE OF FRAUD: Any administering party participating in the Program shall refer evidence of fraud, misrepresentation, collusion or other misconduct on the part of the Applicant or contractors in connection with the operation of the Program to the State of Minnesota Attomey General for investigation and possible legal action. CONFLICT OF INTEREST 1. GENERAL CONDITIONS: No member of the governing body of the locality and no official, employee, or agent of the local government, nor the Hutchinson HRA, who exercises policy decision-making function or responsibilities in connection with the planning and implementation of the program shall directly or indirectly benefit from this program with the following exception: The authority may make a grant or loan from these funds to a public officer of the authority who applies, if the public officer fast discloses, as part of the official minutes of a meeting of the authority, that the public officer has applied for the funds and the public officer abstains from voting on the public officer's application. This prohibition shall continue for one yeaz after an individual's relationship with the Local Government or the Hutchinson HRA ceases. Specific prohibitions are as follows: a. Program Participation: No member of the goveming body of the locality, no official, employee, or agent of the local unit of government or the Hutchinson HRA, as defined above, shall accrue direct or indirect program benefits. b. Contractual Relationships: No member of the goveming body of the locality, no official, employee, or agent of the local unit of government or the Hutchinson HRA, as defined above, shall obtain direct or indirect interest in any contract, subcontract, or agreement in any activity in this program that provides financial compensafion for services. c. Prohibition Extensions: This prohibition extends to contracts or direct benefits in which a spouse, minor child or business partner may have personal or financial interest. 2. DETERMINATION OF CONFLICT OF INTEREST: When questions arise or a situation is unclear an initial Opinion of Conflict of Interest shall be sought from the City Attomey. That Attorney's Opinion will outline azeas that the situation is within or outside applicable Federal Regulations 24 CFR 570, Uniform Administration Requirements and State Statutes 412.311 or 471-87 through 471.89. The Attorney's Opinion shall be forwazded to DTED Staff, and at DTED's discretion, shall be forwazded to the Minnesota Attomey General for the State's Legal Opinion. 8 (~~ • ELIGIBLE PROPERTIES SCDP funds will be used to improve properties that meet the following criteria: A. The property must be located in the Franklin-Grove Street Housing Rehabilitation Project Area. The specific project boundaries aze shown in Appendix A of this procedural Guide. B. The property must be a homeowner occupied residential structure. C. Owner Occupied Duplex Housing: Where SCDP funds aze granted for rehabilitation of owner occupied duplex units, funds may only be used for: 1. Rehabilitation of the structural components of the dwelling 2. The internal components of the Owner Occupied portion of the dwelling Funds may not be used for the internal components of the non-owner occupied rental unit of the duplex. If the rental unit is in need of rehabilitation, the owner will be refen•ed to the MHFA HOME Rental Rehabilitation Program or the MHFA 6% Rental Rehabilitation Loan Program. D. The property to be improved must be a permanent structure. • E. The property to be rehabilitated must be wnsidered suitable for rehab under local definition. No property deemed to be not suitable may be rehabilitated with SCDP funds. Rehabilitation is not remodeling. Remodeling is for convenience or cosmetic purposes. Rehabilitation deals with, in order of priority: (1) health issues and safety issues and (2) energy conservation, as well as certain long-teen preservation of structures such as siding, roofs and foundations. Certain types of rehabilitation can be viewed as lack of maintenance or deferred maintenance. Other types of rehabilitation needs can be viewed as items that wear out or need replacements because of obsolescence. Rehabilitable Building: A building is suitable for rehabilitation when it is structurally sound. To be rehabilitable, a building should be vertically plumb within three degrees and shall have no significant rot on the majority of the floor joists, studs or rafters that are weight bearing. Foundations and basement walls shall not be deteriorated to the extent or so out of • alignment that they do not adequately support the building and can not be corrected without complete replacement. 3 ~ ~~~~ Generally, if the improvement costs for a structure are 50% more than the County Assessor's Office mazket value, the dwelling may be deemed not suitable for rehabilitation. An unsuitable unit is a substandazd unit with serious defects and is not able to meet a majority of local standards and rehabilitation is neither practical nor economically feasible. The City/HRA would be placing the following two restrictions as to the use of SCDP funds: 1. Maximum SCDP funding per property is $25,000. 2. The structure, of course, would have to be suitable for rehabilitation. F. The property must be occupied by low/moderate income households as defined herein. G. Property that is rehabilitated under this program will meet HQS as a minimum standard. Rehab work will also need to meet the 1998 State Building Code adopted by the City of Hutchinson. H. No property located within a floodplain will be rehabilitated under this program. I. No property may receive SCDP rehabilitation project funds if the property has real estate taxes due and payable. • J. No property may receive SCDP rehabilitation project funds unless the home is insured. ELIGIBLE IMPROVEMENTS Improvements made with SCDP funds shall satisfy the following requirements: A. Health and safety needs and concerns within the housing units to be rehabilitated will always be considered the top priority for funding using SCDP funds. B. Each improvement must be a permanent general improvement. Permanent general improvements shall include alteration, renovation or repairs upon and in connection with existing structures, which correct defects and deficiencies in the property affecting directly the safety, habitability, energy consumption, or aesthetics of the property. C. Upon completion of the improvements, the structure must comply with the requirements of the 1998 State Building Code adopted by the City of Hutchinson and HUD Section 8 Housing Quality Standards. D. If the structure has been determined historically significant by the Minnesota Historical Society, plans for exterior improvements to the structure must be reviewed and commented on by the Minnesota Historical Society. Buildings participating in the program and constructed 50 years prior to the current calendaz year will be evaluated in • accordance with the guidelines received from the Minnesota Historical Society. 4 g~Q~ E. Each improvement must be made in compliance with all applicable health, fire prevention, and building codes, provided, however, that no application shall be denied solely because the improvement will not bring such property into full compliance with these codes. F. No SCDP funds shall be used in whole or in part for the purpose of refinancing or paying off an existing indebtedness. All such funds must be used to finance improvements begun after program application. INELIGIBLE COSTS The following list of items is examples of what can not be funded with SCDP funds as part of the rehabilitation program. Ineligible improvements include, but are not limited to: 1. Air conditioning; except if verified by a physician ordered for a medical condition. • Central, new installafion. • Room air conditioning. 2. Landscaping. 3. Fireplaces. 4. New construction. 5. Wind generation devices. 6. Window/Door coverings: blinds, curtains, drapes, shades. 7. Out buildings, including sheds, utility buildings, barns, silos, new gazages, etc. 8. Wood burning stoves. 9. Heat systems located outside the living space of the structure. 10. Recreational or entertainment facilities including swimming pools, tennis courts, saunas, decks and patios. 11. Assessments for public improvements. 12. Improvements begun prior to approval of the program application. 13. Upgrades to specifications above standazd grade for rehabilitation. 14. Appliances 15. Other items deemed not appropriate to the program. ELIGIBLE RECIPIENTS A. Ownership Requirements: The homeowner must individually or in aggregate have a qualifying interest in the property consisting of at least: 1. A 1/3 interest in the Fee Title. Such interests must be subject to a mortgage, and must demonstrate the ability to secure the signatures off all remainder men and spouses with interest in the property as loan guarantors and must appear on record with McLeod County; 5 $ ~`~~ 2. A 1/3 interest as Purchaser in a Contract for Deed. Such interests must secure the signatures of all parties and spouses that have interest in the property both as Contract Vendor(s) and Contract Vendee(s) and must appeaz on record with McLeod County; 3. A valid Life Estate. Life Estates must appear in the records of McLeod County with all remainder men listed. Two Thirds (2/3) of the remainder men must sign the mortgage as loan guazantors; B. The housing rehabilitation program is designed to be of 100 percent benefit to households of low to moderate incomes. This will be achieved by following the gross income limits as set by the Department of Housing and Urban Development for the Section 8 Existing Housing Program. The 2002 income limits as adjusted for family size aze listed below. These limits shall be adjusted periodically upon HUD notification of income revisions. C. Eligible recipients for housing rehab must have household incomes that do not exceed the HUD Section 8 income guidelines listed below. D. Household Size Maximum Household Income 1 $34,100 2 $39,000 3 $43,850 4 $48,700 5 $52,600 6 $56,500 7 $60,400 8 $64,300 E. Income for the purpose of this rehabilitation program shall be defined as gross annual income projected for the next twelve months, whenever possible, including salary, commissions, bonuses, interest, dividends, tips, capital gains or sale of securities, annuities, pensions, rental property income (adjusted as allowed by the IRS), partnerships, estate or trust income, child support, alimony, social security, aid for families with dependent children and miscellaneous income. Gross annual income fiom self employment shall be deemed to be the average net profit from said self employment, as declared by the applicant in Schedule C, F or E, Part III, as appropriate, of the United States Internal Revenue Service Form 1040, or any other such schedule as may be hereafter promulgated, but including al] depreciation as income, for the past three years. F. All income shall be verified in writing. The following examples listed below are considered acceptable. 1. An income verification sheet that is signed by a third party at the source of income. 2. The previous three years tax returns shall be used for those applicants who aze self-employed or having variable incomes. 6 g ~~~ 3. Signed third party verifications from banks, savings and loans, insurance companies, etc. • G. There will be no asset limitation associated with the SCDP loans. IMPROVEMENT PRIORTITES The main and foremost improvement priority for this rehabilitation program is directed to the health/safety of project residents. The priorities aze as follows: Priority No. 1 Health and safety improvements aze the primary emphasis of the rehabilitation efforts to be conducted in the project azea. As such, they aze mandatory requirements. These improvements are as follows in their sub-categorical ranking: 1. Fire detection safe and obstructed egress 2. Electrical code violations 3. Surface impermeability to weather, water and rodents 4. Plumbing violations/deficiencies 5. Adequate and sanitary food preparation azeas 6. Accessibility modifications for physically handicapped household member(s). Priority No. 2 • Energy improvements are also a primary improvement to be conducted in conjunction with health and safety improvements. Improvement priorities aze based upon the improvement's estimated energy cost savings per year that will be provided to the household after rehab. *1. Fumace replacement 2. Attic insulation 3. Wall insulation 4. Storm doors 5. Storm Windows 6. Rim joist insulation 7. Door/window weather-stripping * Furnace replacement could, very well, be placed as a No. 1 Priority depending upon the nature and severity of the existing defects. If it is deemed to be a threat to health/safety of the housing occupants, it will receive a No. 1 Priority. Priority No. 3 Basic housing quality components aze secondary improvements to be conducted after the health/safety and energy improvements are addressed. These improvements aze generally deferred maintenance items and major improvements which will need attention in the • immediate future, but which aze functional at the present time. They include items such as the following: $ (Q) *1. Roofing • 2. Painting 3. Window replacement * Roofing could be a No. 2 Priority depending upon the nature and severity of the project. APPLICATION AND APPLICATION SELECTION The City/HRA will be approving applications from homeowners on a fast come first served basis, based on the date and time an executed application is received by the HRA office. PROJECT FUNDING LEVEL NO. 1 -VERY LOW TO LOW INCOME - Up to 65% of Area Median Income 100% Deferred SCDP Loan - 0% interest; 5 Yeaz Term LEVEL NO.2 -LOW TO MODERATE INCOME - 65%- 80% of Area Median Income 90% Deferred SCDP Loan - 0% interest; 5 Yeaz term. 10% owner match required. * If a Level No.2 applicant cannot obtain the required owner match and has received a written denial from participating lenders and cannot obtain a home improvement loan though the HRA for the Fix-Up Fund or CFUF fixnds available in the Franklin-Grove neighborhood, the HRA Boazd reserves the right to determine if the applicant may receive a 100% SCDP loan up to $25,000. A. HUD Section 8 Guidelines will be used to determine the LMI Status of the program applicants as follows (Income cannot exceed figure under each level according to family size): Household Size Level No.l Level No. 2 1 $27,700 $34,100 2 $31,650 $39,000 3 $36,600 $43,850 4 $39,600 $48,700 5 $41,550 $52,600 6 $45,900 $56,500 7 $49,100 $60,400 8+ $52,250 $64,300 B. Non-SCDP financing shall be fends or financing received from private lenders, weatherization programs, City of Hutchinson revolving rehab loan progam, MHFA rehabilitation loan program funds, community action agency funds, RD grant loan funds, • MHFA home improvement loan funds or any combination of these and other sources of g (~~ financing or funding. The use of Non-SCDP financing will help promote the wst- effective use of SCDP City Revolving Funds. • 1. Coordination of available funds will be done by the HRA. 2. The decision, as to which Non-SCDP funds may be available, will be based on each applicant's individual financial situation and the requirements of the Non- SCDP funding source. C. The owner must agree to have all Non-SCDP funds for the rehabilitation work deposited in an escrow account controlled by the project administrator for disbursements to the contractor when the work is satisfactorily completed. Withdrawals can be made only upon written authorization from both the property owner and the Project Administrator. REPAI'MENT OF SCDP FUNDS A. SCDP Deferred Loan/Grants shall be secured by a Mortgage and Repayment agreement. B. In the case of the deferred loan/grant, all persons who signed the application for a deferred loan/grant must enter into an agreement with the City of Hutchinson for repayment of the loan grant. The agreement shall provide that: In the event that the improved property is sold, transferred or otherwise conveyed within five yeazs from the date upon which the application was approved, the recipient shall repay all or a portion of such SCDP deferred loan/grant in accordance with the schedule below: L Level No. 1 - Verv Low Income - 100% Deferred SCDP Loan up to $25,000 Owner responsible for project costs over $25,000 Level No. 2 -Low -Moderate Income 90% Deferred SCDP Loan up to $25,000 10% Owner Match (this includes costs of all changes orders) Owner responsible for project costs over $25,000 If the recipient sells or vacates the property, the repayment terms are as follows: a) 0 -12 months 100% Repayment b) 13 - 24 months 80% Repayment c) 25 - 36 months 60% Repayment • d) 37 - 48 months 40% Repayment e) 49 - 60 months 20% Repayment ~ after 60 months no Repayment 2. That deferred ]oan/grant funds due upon sale of the property prior to the official close-out of the grant shall be paid directly to City of Hutchinson, to be used for furtlter rehabilitation projects and shall be deducted from the draw down requests as required by DTED. 3. That deferred loan/grant funds due upon sale of property after the official closeout of the grant shall be paid directly to the City of Hutchinson. 9 ~ (~~ 4. The repayment agreement shall be subordinate to funds provided by private • lending institutions and other leveraging sources. 5. That if the SCDP funds aze used for purposes other than an eligible improvement upon an eligible property, or if the application is found to contain a material misstatement of fact, then the recipient of the deferred loan/grant shall be liable for 100 percent repayment of the deferred loan/grant. 6. That the recipient of a deferred loan/grant shall be required to notify the City of Hutchinson immediately upon the sale, transfer or conveyance of the improved property. 7. That if the recipient no longer occupies the property, the recipient would be obligated to pay the deferred ]oan/grant in full at that time. C. SCDP deferred loans/grants shall be secured by a mortgage. MARKETING A. The program administrator, on behalf of the City of Hutchinson, will conduct outreach in the tazgeted area and will solicit applications for the Franklin-Grove Neighborhood Housing Rehabilitation Program utilizing the below listed methods as necessary and/or appropriate: 1. Issue press releases advertising community meetings regazding project both to local print and broadcast media 2. Direct mail program information to the homeowners in the tazget area, regarding program availability. 3. Develop posters and brochures and post them in prominent azeas in the community. 4. Place program flyers door to door in project azea. INSPECTIONS OF PROPERTY A. Process for Lead Hazard Reduction 1. At the time of the homeowner's application, each applicant must receive the lead hazard brochure "Protect Your Family from Lead in Your Home." Rehabilitation files must indicate that homeowners have received a copy of the brochure. 2. All houses built before 1978 must have a risk assessment, performed by a certified lead risk assessor. The Risk Assessment Report will be part of the rehabilitation project file. The Hutchinson HRA has contracted with the Mid- Mimresota Development Commission, who owns and operates an XRF machine, • to conduct the lead risk assessments. t0 g ~a~ 3. All homeowners must receive the HUD Notice "Summary Risk Assessment Notice". Rehabilitation files must show receipt of the Notice. • 4. Work write ups/specifications will incorporate (or reference by addendum) the required lead hazard reduction options identified within the Risk Assessment Report. The write up/specification will include language on required lead safe work practices, site preparation, prohibited practices and cleaning. This can be accomplished in the work write-ups by reference to MN Rules 4761.1170-1190, Hazard Reduction Methods. • Owner-contractor contract language must include prohibition of use of lead-based paint; requirement for trained workers/supervisors and conducting work by MN Dept of Health approved training providers. 5. According to the lead paint Final Rule requirements for lead safe work practices the following circumstances do not require occupant relocation: • Treatment will not disturb lead-based paint or lead contaminated dust, or • Treatment of the interior will be completed within one period in eight daytime hours, the site will be contained, and the work will not create other safety, health, or environmental hazazds, or • Only the building's exterior will be treated; the windows, doors, ventilation intakes, and other openings near the worksite aze sealed during hazard reduction activities and cleaned afterward; and alead-free entry is provided, or • Treatment will be completed within five ca]endaz days; the work area is sealed; at the end of each day, the area within 10 feet of the containment area is cleared of debris; at the end of each day, occupants have safe access • to sleeping areas, bathroom, and kitchen facilities; and treatment does not create other safety, health, or environmental hazards. • The Risk Assessor will make recommendation, based upon the above criteria and the ages of children residing in the household, whether temporary relocation is required. 6. Residents must receive a Hazard Reduction Completion Notice, when lead hazard work has been carried out on the property. The rehabilitation files must show receipt of the Notice. 7. Only licensed workers and supervisors will carry out lead hazazd reduction work. 8. All units must receive clearance examination, where risk assessment was conducted and lead hazard reduction was carried out. Trained Sampling Technicians may conduct clearance examinations. A copy of the cleazance must be in the project file. 9. Lf temporary relocation is required for homeowner occupants, the homeowner is required to make arrangements to stay with family or friends or other temporary living arrangements and pay for any out-of-pocket expenses. B. HQS Inspection A. Once an applicant has been determined eligible for SCDP funds: 1. The HRA Housing Inspector will conduct both the Lead Risk Assessment and a • Housing Quality Standards (HQS) property inspection. 11 ~ CQ) 2. The Housing Inspector will determine the work necessary to bring the property into compliance with: • a. Generally Accepted Community Standazds b. Minnesota Energy Efficiency Standazds as is practical c. Other standards as required by the Grant Agreement 3. The Housing Inspector will then prepare a Scope of Work (work write-up) that will rectify violations to the housing standazds, and local codes. The Scope of Work shall contain the following: a. Instructions to the bidder b. Bid proposal c. Program warranties d. General conditions e. Language for the use of Lead Safe Practices f. Special Conditions • g. Diagrams and layouts as appropriate or needed h. Cost estimate for the file Any ineligible cost (not stated in the Scope of Work) that is done during the rehabilitation process shall be paid for by the owner, over and above what the SCDP funds aze being used for. REHAB LOAN REVIEW PROCEDURE A. Each individual rehabilitation project will be presented to a Representative of the HRA Loan Review Committee for approval after eligibility requirements have been investigated, the property has been inspected, work write-ups have been completed, bidding process is complete, project cost has been determined and, if necessary, outside financing for owner match secured. The HRA Loan Review Committee will be presented with a Project Presentation Form that will discuss the project, but not divulge any information that would violate privacy requirements. The Project Presentation Form is attached to the back of the procedural guide. B. An LIRA Loan Review Committee member and the HRA Executive Duector will sign the Project Presentation form. • 12 g(~~ C. After approval by the HRA Loan Review Committee, a date for loan closing shall be set. If the project fails to meet an eligibility requirement or is not approved by the HRA Loan • Review Committee, the applicant shall be informed in writing by the Housing Rehabilitation Loan Coordinator within ten working days and shall be informed of the appeal process. At the time of loan closing, the owner match will be required and put into an escrow account. ELIGIBLE CONTRACTORS AND BIDDING PROCEDURES A. All General Contractors must complete a Contractor's Application to participate in the Small Cities Development Program and must furnish the HRA with copies of: Certificate of Insurance and Contractor's Licensing or Certificate of Exception. Upon HRA review and approval of the above documents, the contractor may then be awazded a contract. B. When lead hazard reduction is required by the risk assessor, lead trained workers will be required on the project. Certification of training must be on file at the HRA office. C. The contract is between the applicant and the contractor. The applicant will be provided a list of the HRA approved contractors to choose from. However, an applicant is free to choose any licensed contractor whom the applicant may desire. D. Contractors will be allowed to bid on any and all rehabilitation projects. However, no single contractor will be allowed to work on more than three rehabilitation projects at one time. • E. The contract shall be awazded to the lowest base bid unless one of the following circumstances occurs: The bid is determined to be unrealistically low by the HRA and the contractor agrees to withdraw the bid. 2. The contractor has failed to follow the procedures as outlined in the instructions to the bidders. The homeowner does not want the low contractor to perform the work and agrees to pay the difference between the lowest bid and the preferred contractor's bid. 4. There appears to have been collusion between two or more contractors in which case all bids under question will be thrown out and different contractors solicited for bids. 5. The contractor fails to bid according to the specifications and it proves impossible to compaze that contractor's bid with the other contractor bids. F. A minimum of two bids shall be solicited for each improvement project. Bidding shall be done on a general contractor basis, unless under certain cases, it will be a significant cost • benefit to the homeowner to bid out the individual projects separately. The HRA Housing Rehabilitation Coordinator will make this decision. In the event only one bidder 13 ~ C~~ • • responds, the bid will be compared to the cost estimate to determine whether the bid is reasonable and can be accepted. The HRA Housing Rehab Coordianator/Inspector will make this decision on a case by case basis. G. The HRA will periodically do press releases about the project to encourage contractor participation. Encouragement of women and minority-owned business to participate will be included in the press releases. H. All portions of the work must be performed by a contractor. BID SUM114ATION AND FINANCIAL PACKAGING A. B. C. D. Bids will be presented to the property owner. Upon acceptance of a bid by an applicant, the HRA will, working with the property owner, package the project according to: 1. Eligibility of the property owner 2. Availability ofNon-SCDP program funds 3. Other available funds, and 4. The appropriate level of SCDP funding The loan package shall include: 1. The applicant's household composition 2. Applicant's gross income 3. Estimated market value of the property 4. Property locafion 5. Applicant's equity in the property 6. Proposed rehabilitation activities 7. SCDP funding requested 8. Other funding to be used in the project The necessary repayment agreements, mortgage and other legal necessary documentation aze prepared by the HRA staff. 14 g ~~~ E. A mortgage shall be placed on the properly for the full amount of the SCDP dollazs spent on the project. There is a limit of $25,000 of SCDP fending per project. Change orders • resulting in a project cost over $25,000 will not be covered by SCDP funds. Homeowners will be expected to finance project costs over $25,000 and may apply to the City of Hutchinson revolving rehab loan fund as a source of funding for change orders. The HRA Loan Review Conunittee, during review of a project,.reserves the right to where appropriate, waive the $25,000 SCDP limit. Justificafion will be documented in the file. F. The property owner shall be responsible for paying the recording fee of the mortgage. G. Closing will then take place with the property owner and other appropriate parties to the closing. H. Three days after closing the HRA will issue a Notice to Proceed to the accepted contractor(s). CONTRACT PERFORMANCE A. The Notice to Proceed allows the contractor 90 days to complete, except that weather dependent work on projects where the notice to proceed is issued too late in the building season will allow additional days as determined by the HRA. Change Orders aze required to extend ALL contracts. • Change orders to the contract: 1. Require the signatures of the: a. Homeowner b. Contractor c. HRA Housing Rehabilitation Coordinator or Program Specialist d. The Housing Inspector, and e. The Project Director 2. Will be allowed only for the following reasons: a. To rectify hidden deficiencies that aze discovered once the work has begun b. To change a approved work specification due to unforeseen difficulties arising after the work has begun that force a delay o, To address a deficiency that was inadvertently dropped from the project • during project packaging 15 g Ca) d. The work is weather dependent and weather conditions have not allowed the completion of the work. • e. The homeowner preferred contractor is too heavily committed to perform the work within the allotted time and the contractor requests an extension along with a work schedule acceptable to the homeowner and HRA. f. Unforeseen difficulties develop with the approved work and forces a delay. 3. Any additional Owner Match funds will be required to be deposited in an escrow account. B. Interim inspections will be performed by the HRA to monitor work progress and quality of workmanship. C. If a dispute arises between a property owner and a contractor, the HRA Housing Rehabilitation Coordinator will attempt to find a means of resolving the dispute. If a solution cannot be found, either party may then appeal the HRA Loan Review Committee and the Project Director- their decision will be fmal. D. A contractor's contract may be terminated for any of the following reasons: 1. Poor work performance on the job site and the demonstrated inability to rectify . the poor workmanship. The cost of repairing poor workmanship shall be deducted from any amount owed to the initial contractor for work completed. 2. Causing undue damages to a homeowner's property and the inability or unwillingness to correct the damages. The cost of repairing the damages will be deducted from any money owed the contractor for work already completed. 3. The contractor lacks sufficient insurance coverage. 4. The inability of the contractor to perform the work within the allotted time. 5. Unreconcilable and unreasonable differences between the contractor and the property owner. 6. The contractor requests to be removed from the contract. There will be no penalty associated with this request as long as the request is made within 30 days of receiving the Notice to Proceed. 7. Contractors who are removed from a contract shall be removed from the approved contractor's list and shall be prohibited from being awarded any contracts with this program until such time as the problem has been corrected and HRA might reinstate their approved status. n U 16 ~ CQ) PAI'11~NT • A. All contractors will agree to the payment schedule contained within the contractor's application, which is as follows: 1. No pre-payments aze allowed for any reason. 2. Partial payments will be allowed only for completed portions of the project. 3. Payments will be made only after the work is completed according to the specifications contained within the Scope of Work and meets with the approval of the applicant and the HRA after inspection. 4. Payments will be made only upon presentation of the following documents: a. b. c. d. e. • PROJECT FILES Billing statement Lien waiver Swom Construction statement Completion Certificate Lead Cleazance A. The Housing Rehab Coordinator shall maintain files on each applicant throughout the duration of the project. Those files shall include the following: Section A -File Checklist 1. Homeowner Application 2. Property Presentation Fom~/Approved by HRA Loan Review Committee 3. Application and Rehabilitation Process Form 4. Income Verification Form a. Employment Verification b. Second Employment Verification c. Self-employment Income d. Bank Verification e. UUGeneral Assistance/AFDC Grant Verificatiorr £ Social Security Verification g. Pension/Retirement Verification . h. Child Support 17 ~ ~~) 6. Historical Society Clearance • 7. Property Tax Verification 8. Title Verification Form 9. Property Insurance Verification 10. Photo Release Form 11. Lead Based Paint StatemenULead Based Paint Assessment Requirement 12. Property Corner Conditions 13. Property Inspection Completed 14. Guidelines for Subordination Requests 15. Fair Housing Certification Form 16. Eligibility/Non-Eligibility Letter Section B -File Checklist • i li 1. cat on Contractor App 2. Change Orders (if applicable) 3. Specifications for Rehabilitation (Notice to Bid) 4. Notice to Proceed 5. Contractor/Property Owner Agreement/Property Owner Conditions 6. Certificate of Contractor Insurance 7. Contractor Award Notice 8. Contractor Non-Awazd Notice 9. Proposal FormBid Specification 10. Copies of Proposals Received 11. Bid Tabulation • Section C -File Checklist 18 8 (a~ 1. SCDP Deferred Loan Mortgage and Repayment Ageement • bl i 2. e) ca Work Program (if appl 3. Documentation ofNon-SCDP Finances (if applicable) • Escrow Ageement for Owner Match 4. Notice of Right of Recission 5. Truth in Lending Statement Sectio n D -File Checklist 1. Preconstruction Confererence Report 2. Notice to Proceed 3. Contractor Payment Request 4. Swom Construction Statement 5. Completion Certificate • 6. Lien Waiver 7. Field Inspection Report Section E -File Checklist 1. Owner Evaluation 3. Lead Clearance 4. Hazazd Reduction Completion Notice 5. Copy of Filed Repayment Agreement B. Copies of forms as appropriate aze appended. C. HRA at its option may accept documentation and verification from other agencies worki ng with the same applicant. Other agencies at this time aze: 1. MHFA 2. Heartland 2. Rural Development • 19 ~ C~`~ APPEALS A. If an applicanUproperty owner's application is denied for any reason or is dissatisfied with the level of assistance received, the following procedure is to allow for a standardized appeaUcomplaint process for all applicants of the Small Cities Development Program. B. In the event of denial or a complaint, the applicant/complaint: 1. Will be informed of the appeal process. 2. Will be given a copy of the appeal process. 3. Will be given a written notice cleazly stating under what condition that the application was denied. C. The applicant who wishes to appeal the denial of benefits must submit their appeal within 14 days of receipt of denial either orally or in writing to the Housing Rehab Loan Coordinator. That appeal must state: 1. The reason(s) for the appeal. 2. Information that the applicant believes is pertinent to the appeal. • D. If the applicant is not satisfied with the decision of the Housing Rehab Coordinator, an appeal may made in writing to the Project Director, within 14 days of decision by the Housing Rehab Coordinator. The Project Director shall review all written appeals with the HRA Loan Review Committee. E. Further appeal may be made to the HRA Loan Review Committee by appearing in person before the committee. The Project Director shall respond to the applicant in writing within 15 working days of appearing before the committee: 1. The results of the review 2. An explanation of the findings 3. The next step the applicant can take if not safisfied with the response F. If the applicant is denied assistance by the HRA Loan Review Committee; final appeal may be made to: Minnesota Department of Trade and Economic Development 500 metro Square 121 East Seventh Place St. Paul, N1N 55116 • 20 ~~~~ GENERAI, CONDITIONS • A. No project maybe started until: 1. Grant dollars are made available 2. The program is officially up and n,nning The application process has been approved 4. HRA has issued a Notice to Proceed B. Any work done on a project prior to these steps will mean that part of the project is ineligible for funding. C. The proceeds received from the repayment of Rehabilitation loans originated SCDP funds will go into a revolving loan fund to provide funds for rehabilitation projects on an ongoing basis. AMENDMENTS A. These procedural guidelines maybe amended in whole or in part or supplemented by the Hutchinson Housing and Redevelopment Authority as deemed appropriate and/or needed and will be effective on the date of issue, and as long as DTED gives its approval. • H:/HRA/DTED &SCDP Programs/2002 SCDP Franklin Grove/Procedural Guide 21 ~(~~ Resolution N0. 12007 Business and Community Development Application • Forms Package Local Government Resolution (FP-11) (SCDP) Applicant Name: City of Hutchinson RESOLUTION OF APPLICANT: Applicants must adopt and submit the following resolution. This resolution must be adopted prior to submission of the forms package. BE IT RESOLVED that City of Hutchinson (appllranQaCtasttle legal sponsor for project(s) contained in the Business and Community Development Application to be submitted on fDay, wuntn, rear) and that or - ---- (title of Flrsr Authadnd OMdal) and Citv Administrator (!•MeofSecorMquUiorimdDfrltly) are hereby authorized to apply to the Department of Trade and Economic bevebpment for funding of this project on behalfoi City of Hutchinson fAppu~nQ. BE IT FURTHER RESOLVED that r`i+° of ttnfrhincnn (AppNCenyhas the legal authority to apply for financial assistance, and the instttutional, managerial, end financial capability to ensure adequate construction, operation, maintenance and replacement of the proposed project for its design life. BE IT FURTHER RESOLVED that city of Hntrhincnn (Applkxnyhas not violated any Federal, State; or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, • conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of tts application by the state, C 1 ty o f Hutchinson (Apptlcany may enter into an agreement with the state of Minnesota for the above-referenced project(s), and that City of Hutchinson (Appl;rany cert'rfies that R will comply with all applicable laws and regulations as stated in all contract agreements and described on the Compliances Section (FP-10) of the Business and Community Devebpment Application. NOW, THEREFORE BE IT RESOLVED that Lne ma vvc vi nu~c,u„a v„ inneofFrrsrauthodzedoredayand *r'° City Administrator ~nae orsecadAurr,orizedorrcieq,ortheir successors in office, are hereby authorized to execute such agreements, and amendments thereto, as are necessary to implement the project(s) on behalf of the applicant. I CERTIFY THAT the above resolution was adopted by the ._!i#3r_C^~~^ ^ i 1 (GovemingBodyofAppllcanyOf ~~.jp Citi+ ^a u„+^t,;„~.,I(Appllcanyon ~'LJIa't-?:~-~2 (Da6a). SIGNED: WITNESSED: (FirstAurAOnzeO Dmday (SfgneNre) mye) (Dare) mae) (Data) • SCDP Applkanl Guide (Rev. 11/97) 5-73 ~(a~ CITY OF HUTCHINSON HOUSING REHABILITATION PROGRAM FACT SHEET • The City of Hutchinson has received funding for homeowners interested in improving their homes from the • Minnesota Department of Trade & Economic Development Small Cities Development Program (SCDP). • This assistance to Homeowners is in the form of a 0% Interest, Deferred Loan, forgiven after 5 years. Depending on Income Level, some Homeowners may be required to obtain an Owner's match of 10% of the cost of the rehabilitation of their home. • Income Levels: Level Number One -Very Low to Low, which is up to 65% of Median Area Income, will not require an Owner Match; Level Number Two -Low to Moderate, 66% - 80% of Median Area Income, requires an Owner Match. Match funds can be obtained from other low -interest loan products available through the Hutchinson H RA. • The maximum SCDP Loan amount available is $25,000, per property. Any costs exceeding this amount will be the responsibility of the Homeowner. If the property is sold, title is transferred, or the Borrower no longer lives in the home before the 5-year forgiveness date, the following repayment terms apply: a) 0 -12 months 100% Repayment b) 13 - 24 months 80% Repayment c) 25 - 36 months 60% Repayment To Qualify: d) 37 - 48 months 40% Repayment e) 49 - 60 months 20% Repayment f) after 60 months no Repayment / You must live in a property located in the Franklin -Grove Sfreet Neighborhood • / You must own the home free and clear of debt OR have 1/3 fee title interest in the property, through a Mortgage, Contract of Deed or Life Estate that is on record at the McLeod County Recorder's Office. / You must be current on House Payments and Property Taxes / If required, you must be able to acquire an Owner Match / Your Gross Annual Total Household Income, of any person age 18 or older, including ALL SOURCES ~ income, cannot exceed the following limits: FAMILY SIZE 1 2 3 4 5 6 7 8 LEVEL 1 INCOME 27,700 31,650 36,600 39,600 41,550 45,900 49,100 52,250 LEVEL 2 INCOME 34,100 39,000 43,850 48,700 52,600 56.500 60,400 64,300 • The Main Purpose of the Program is to address Health & Safety.lssues, along with other improvements such as Repair w Replacement of the Flowing: / Defective plumbing, healing or electric systems / Roofing, windows and doors / Exterior carpentry such as rotting siding, porches and steps, etc. • / Interior carpentry such as walls and floors / Handicap Accessibility Issues ~~a) • AMENDMENT #1 to the Hutchinson City Charter The text of Chapter 4 of The Hutchinson City Charter, upon a positive vote of the city electors, shall be revised to read the following: Section 4.015 Primary Municipal Election. The city shall establish a primary election to coincide with state primary elections, generally the first Tuesday following the second Monday in September. No later than the next city council meeting after the adoption of this charter change, the council shall designate each council seat, wfiether occupied or not, by a separate numerical number or letter of the alphabet and assign each council member to one of the seats, with the mayor assigned as mayor. Each council seat and the office of mayor so designated, shall be a separate office for each subsequent election. Any incumbem member of the council filing for re- election shall be a candidate only for the office of which heJshe is the incumbent, except in the case where an incumbent council member files for the office of mayor. Each person filing for the office of council member shall state in his/her affidavit of candidacy, the designated council seat that helshe is a candidate for. If less than three candidates file for any one seat, the candidates or candidate shall proceed to the general or special election. Incumbency shall not be designated on the ballot. • Section 4.03 Filing For Office Delete the following sentence - "There shall be no city primary election". TJtis Petition for Hmchvuon Ciry Charts Atnend,nerRS is spnrsored by a camrtutrce oa~tiamg of the fdlowvtg registered eaten aCthe City of Hutchvsoq Mumesota: Steve Cook Miduel Ribich Den Olinger Miclud P. Carttpa Bradlry Rama "`^ 728 Juul Road 1350 Campbe0 Inc 314 l~rsat Street S W 1r19 Omk Strer1 NE 26 Nash Hilt Dive NE Hutchimon. MN 55350 Hutchutsa4 MN 55350 Hutchvewti MN 33350 Hutdtiraon. MN 53330 Hutchuaal MN 55330 u ~~~~ • • r AMENDMENT #2 to the Hutchinson City Charter The tent of Chapter 5 of The Hutchinson City Charter, upon a positive vote of the city electors, shall be revised to read th¢ following: CHAPTER 5 SECTION 5.02 PETITIONS An Initiative, Referendum or Recall, shall be initiated by a petition signed by registered voters of the city equal in number to ten percent of the total votes cast in the last state general election held in the city. Each petition shall be sponsored by a committee of five registered voters whose names and addresses shall appear on the petition A petition may consist of one or more papers, but each paper circulated separately shall contain at its head or attached to it the statement required by Sections 5.06, 5.07, 5.08, as the case may be. The signature and street address of each signer shall appear on the petition. Each separate page of the petition shall have appended to it a certificate verified by oath, that each signature is the genuine signature of the person whose name it purports to be. The person making the certificate shall be a resident of the city. Any person whose name appears on the petition may withdraw such name by a statement in writing filed with the city administrator before the city administrator advises the council on the sufficiency of the petition. Itris Petition for Huldtinsat City Charts .a>'nLS is sponsored by a corrarultce oonsiaing of the following registered voles of the Cirv of Hutchinson, Miraksata: Steve Cods Miducl Ribich Dan Olinger Michael P. Camps SW 879 Oak Stnxl NE Hndley R 26 North High Ikive NE 728 Juul Road 1350 Campbell lane 314 Lmson Street MN 33350 Huichirsm, MN 35350 N 55330 Hmchoswt Hutchinsat. MN 55730 Hmchinsart MN 35350 , HuLL~hmsa4 M ~(c~ C i Hutchinson City Center OF HUTCHINSON 111 Hassan S"~` SE Hulchinsoq MN 55350.2522 320.587-5151/Fax 320.234424D MEMO Finance Department August 9, 2002 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: BUDGET WORKSHOP RQEIIST FOR TUESDAY SEPTEMBER 10 I would request the council set a budget workshop for Tuesday, September 10 at 4 p.m. • H: \DOC\City council memo l.doc • Pnnmd on recycled paper - ~ / ~` • RESOLUTION NO. 12009 RESOLUTION AUTHORIZING ENTERING INTO AGREEMENT WITH THE MINNESOTA OFFICE OF ENVII20NMENTAL ASSISTANCE FOR CREEKSIDE SOILS GRANT APPLICATION WHEREAS, the City of Hutchinson (dba Creekside Soils) has applied for a grant from the Minnesota State Office of Environmental Assistance (OEA), under its Environmental Assistance Grant Program; and WHEREAS, the City of Hutchinson is committed to implementing the proposed project as described in the grant application, if OEA funding is received; and WHEREAS, OEA requires that the City of Hutchinson enter into a grant agreement with OEA that identifies the terms and conditions of the funding award; THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CTfY OF HUTCHINSON THAT: The City of Hutchinson hereby agees to enter into a grant agreement and sign a grant agreement with the OEA to carry out the project specified therein and to comply with all of the terms, conditions and matching provisions of the grant agreement and • authorizes and directs Gary Plotz, Hutchinson City Administrator, to sign the grant agreement on its behalf. Approved by the City Council this 13`~ day of August, 2002. Marlin Torgerson, Mayor • ATTEST: Gary D. Plotz, City Administrator q(~~ Minnesota Office of Environmental Assistance Grant Application "Promoting Compost Market Development and Mainstream Producf Status" • Introduction The State of Minnesota has been a leader in organics recycling and environmental protection for many years, having led the country in investments into municipal solid waste composting, the banning of yard waste from disposal in landfills and promoting the collection and composting of source-separated food waste. Like other states, the Minnesota composting industry faces several of challenges to growth: product quality and consistency, coordinating market development efforts, creating customer confidence, standardizing analytical testing methods, and strengthening local markets to name a few. Several public and private composters across Minnesota see the benefit in working together to improve compost market development and awareness. As such, we propose forming a strategic partnership with 4 Minnesota composters (NRG Processing Solutions, the City of Hutchinson, WLSSD and Prairieland Solid Waste Board), the Minnesota Office of Environmental Assistance (MOEA) and the US Composting Council (USCG) in order to address the aforementioned issues, as well as meet environmental priorities of the MOEA. Specifically, the project will address: Goal 2 -Minnesotans improve and support integrated solid waste management systems while reducing waste and conserving resources. - Priority projects: Improvements to recycling projects to substantially increase recovery rates or cosf- effectiveness of secondary feedsfocks Goa13 -Public and private entities incorporate environmental and social concerns in product and service life cycles - Priorrty projects: Research or implement increased recycled material utilization to strengthen local markets Goal 5 -Minnesotans have the ability to make good choices for the environment. -Priority projects: Environmental education programs for Local government officials fo make sound, systematic environmental decisions, Organic residuals are the last frontier of recycling. They are often the most challenging materials to handle and process due to their sheer volume within the waste stream and the issues of moisture content, putrescibility and odor inherent to these residuals. Yet, increasingly more composting facilities are opening each year in Minnesota and more organic residuals are being diverted from landfills. The ultimate challenge, as this process continues to evolve and expand, will be to assure the composting industry that there are sufficient markets established to absorb all the compost products that are being produced. Aside from expanding the overall size of viable "paying" markets for compost, the composting industry must also grow in its professionalism, which will instill more trust in compost as a mainstream product. The two primary objectives of this project are to: 1. Encourage the science-based production of consistent quality compost products and, 2. Generate demand for these products among the larger prospective end users Project Summary Compost production and use are proven pollution prevention and recycling techniques. Compost has the ability to be used as a replacement for peat-based products and chemical fertilizers in the horticultural, turt and agricultural industries. Science has also demonstrated that compost can be used to control erosion (filtering contaminants out of surface water), oxidize methane (reducing this harmful greenhouse gas from the atmosphere), and bind various contaminants (e.g., heavy metals) while degrading others (e.g., PHC, pesticide). These both mainstream and innovative applications can be used to replace less environmentally sensitive products and less effective techniques. The Minnesota composter/USCG partnership seeks funding from the MOEA grant program to support and expand the efforts of the USCG and its "Seal of Testing Assurance Program" ("STA") within the State of Minnesota, as well as to promote compost use in Minnesota and the region. The STA program is a non-profit program designed to standardize compost sampling, testing and labeling in order to give composters a better understanding of the characteristics of the products they are producing and to assist prospective end users to better choose and specify the compost products they purchase. The Program requires composters to regularly sample their products, have them chemically analyzed by certified independent laboratories and then label them using a consistent format. • This partnership seeks to raise the level of professionalism of the composting industry which will result in the greater acceptance and use of compost products and in the production of higher quality, more consistent compost products. We will accomplish this by enticing more Minnesota composters to participate in the Seal of Testing Assurance program ("STA"), and to work towards having compost users request only STA compost for their projects. Specific Actlvltles A. Promote compost use to professional 'end users' and 'specifiers' -engage appropriate trade associations • 1) Attend Minnesota and specific national trade shows to promote compost testing and utilization 2) Write and re-publish appropriate compost use articles for trade association publications 3) Develop contact list of trade organizations crucial to Minnesota compost market development 4) Engage Minnesota Departments of Transportation, and other State entities, to promote compost use, new nationally developed compost specifications and the STA Program 5) Distribute landscape architect specifications (developed by USCC) to Minnesota landscape architects B. Upgrade USCC web page (and link to MOEA website) and end use tools to promote compost use and selection 1) Upgrade The Field Guide to Compost Use and Landscape Architecture Specifications for Compost Utilization 2) Place updated publications on website, link to MOEA's, then promote to end users and specters 3) Develop/upgrade STA program compost selection literature 4) Allow for easier access to compost use instructional information C. Promote nationally recognized methods to standardize sampling, testing and product labeling 1) Promote STA program involvement by Minnesota composters 2) Educate Minnesota composters about STA testing, sampling protocols, and related national compost specif cations 3) Attempt to certify a Minnesota laboratory within the STA Program, provide test methods and assistance D. Bolster Minnesota and national compost marketing efforts 1) Components as discussed in section 1 and 2. 2) Promote the STA testing methods manual to appropriate Minnesota organizations 3) Promote USCC compost end use tools to Minnesota end users, specifiers, and Extension Service Agents 4) Promote STA program to national mass merchandisers 5) Complete some directed market research • Applicant Experience and Qualif"icatlons NRG Processing Solutions, and its President Kevin Tritz, have successfully managed a variety of publicly and privately funded projects, as have other involved composters within the team. The Technical Project Manager, Ron Alexander, is a horticulturist who has been involved in compost market development for 18 years and was hired by the USCC to manage the Seal of Testing Assurance Program. Over afive-year period, Mr. Alexander has developed national 'Compost Use Guidelines' for the USCC, and later, both `The Field Guide to Compost Use' and 'Landscape Architecture Specifications for Compost Utilization' documents. More recently, he has served as the project manager and technical author an US EPA funded project which has developed model compost specif cations, and is promoting this specification to various highway organizations and state DOTS. He and his project team have been responsible for marketing over 3 million cubic yards of compost and possess a combined 4D years of compost market development experience. Resumes of project staff will be provided in the full project proposal. The USCC technical marketing team will provide a national perspective to the project, while the team of collaborating composters will provide a Minnesota perspective. Proiect Viability It has been shown by other similar programs, completed in North Carolina and abroad, that promoting the use of compost using nationally developed 'tools', as well as independent horticulturists skilled in compost production and end use can be extremely effective in market expansion activities. Our technical and market development team brings the necessary experience and technical skills, as well as an objectivity that comes with promoting the concept of proper compost use, and not the use of one product in particular. Past activities of this project team, in others regions of the country, have shown them to be effective in promoting compost use and well as training composters to improve their compost production, quality control and marketing programs. Matchinst Funds Both cash and in-kind matching will be provided for in the project. All four composters involved in sponsoring the project, as well as the USCC will provide in-kind (time/staffing) contributions to the project. The USCC, through funds provided by both Minnesota and national composters involved in the STA program will provide up to $30,000 per year • of matching funds. Letters from each entity will be provided to the MOEA in the full project proposal. JRP/Quality ControUMOEA Grant Application-rt R55APPYRV CSV20000V0 CITY OF HUTCHINSCN 8113102 15:03:55 By Check Number AP Paymenl Register wXh Vok1e Pepe - 7 Ct1eLIO 111532 - 111832 ~Ck Dale 8113/02 GL Date Type Check # 8113!02 PK 111832 ' Account Number Vendor Name Anwunl Vokl AmounPaymenl Type 102138 BUSINESSWARE SOLU-}9E~41 Check Payment 9888.1015 3,537.41 3,537.41 3,537.47 3,537.41 Ne[ Net IrMlcates Sklp In Check Sequence • R55APPY CSV20000V0 CITY OF HUTCHINSON B Check Number AP Pa ent Re ister with Voids Check Dates 8/2/2002 - Ck Date GL Date Check # Vendor Name Amount 8/2/2002 8/2/2002 111815 ` 110916 MINNESOTA NURSERY 277 2n Account N 9999.1015 277 IMMEDIATE PAYS • u R55APPYRV CSV20000V0 CITY OF HUTCHINSON B Check Number AP Pa ment Re ister with Voids 9999.1015 Check D 8/6/2002 - Ck Date GL Date Check # Vendor Name Amount 8/6/2002 8/6/2002 111816 102943 BAUERLY COMPANIES 71.48 8/6/2002 8/6/2002 111817 114332 BOWYER, DEAN 950.00 8/6/2002 8/6/2002 111818 102526 G & K SERVICES 181.96 8!6/2002 8/6/2002 111819 101869 HUTCHINSON, CITY OF 138.00 8/6/2002 8/6/2002 111820 101869 HUTCHINSON, CITY OF 1,484.50 8/6/2002 8/6/2002 111821 103099 HUTCHINSON, CITY OF 17.68 8/6/2002 8/6/2002 111822 114334 MANKATO, CITYOF WWTP 150.00 8/6/2002 816!2002 111823 112400 MENARDS - HUTCHINSON 10.59 8/6/2002 8/6/2002 111824 108403 MINNCOR INDUSTRIES 4,489.88 8/6/2002 8/6/2002 111825 101826 MINNESOTA DEPT OF NATURAL RESO 50D.00 8/6/2002 8/6/2002 111826 113190 MINNESOTA PLANNING OFFICE OF B 100.00 8/6/2002 8/6/2002 111827 102052 QUALITY W INE & SPIRITS CO. 16,250.41 8/6/2002 8/6/2002 111828 102201 UHL CO. 338.34 8/6/2002 8/6/2002 111829 114333 VAN DER HAGEN, PAUL 970.00 8/6/2002 8/6/2002 111830 108598 WAL-MART 74.77 25,727.61 Account Number 25,727.61 IMMEDIATE PAYS R55APPYRV CSV20000VO By Chock Number ' Ck Data GL Date Type Check # 87!02 87!02 PK 111031 Account Number CfTY OF HUTCHINSON 87!02 13:17:09 AP Payment Reglstar with Vohs Pege'- 1 check Deus enroz - anlo2 ' Venda Name Amount Vold AmounPeyment Type 114359 CITY OF ST PAULhiAM93(OWONT Chetk Payment 8,000.00 0,000.00 - B999.1015 Nel 8,000.00 0,000.00 - Nal IMMEDIATE PAYS I~icates Sklp In Check Sequence PAYROLL ACCOUNT -PAYROLL OF AUGUST 9, 2002 Period Ending: August 3, 2002 FOR COUNCIL LIST ONLY -ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCT# NAME DESCRIPTION $19,976.25 9995.2034 WITH. TAX Employee Contribution -Federal Tax ACCOUNT $11,061.73 9995.2040 Employee Contribution -Soc. Security $3,047.95 9995.2242 Employee Contribution -Medicare $34,085.93 Sub-Total -Employee Contribution $11,061.73 $3,047.95 • $14,109.68 $46,195.61 ~ $8,833.30 '~ Finance Director Approval 9995.2240 9995.2242 Employer Contribution -Social Security Employer Contribution -Medicare Sub-Total -Employer Contribution Grand Total -Withholding Tax Account 9995.2035 MN DEPT OF REVENUE • • R55APPYRV CITY OF HUTCHINSON B Check Number AP Pa ent Re ister with Voids Checks Ck Date Check # Vendor Name Amount 8/13/2002 111833 " 110847 1ST LINE/LEEWES VENTURES 300.00 8/13/2002 111834 114446 ABB INC 73.20 8/13/2002 111835 102126 ACE HARDWARE 1,706.72 8/13/2002 111836 103041 ACTION ACCENTS 829.50 8/13/2002 111837 102217 AEM MECHANICAL SERVICES, INC 701.94 8/13/2002 111838 114444 ALLAN R. OLYNICK INC 6,642.50 8!13/2002 111839 101835 ALLEN PRECISION 246.36 8/13/2002 111840 105259 ALLVIEW INC 30.00 8/13/2002 111841 114370 AME 30.00 8/13/2002 111842 101852 AMERICAN PUBLIC WORKS ASSN 48.00 8/13/2002 111843 102430 AMERIPRIDE LINEN & APPAREL 179.64 8/13/2002 111844 101904 ANDERSON DOVE FRETLAND & VAN V 450.00 8/13/2002 111845 101897 ANDERSON'S DECORATING CENTER 1,022.97 8!13/2002 111846 114438 APACHE HOSE & BELTING CO 47.83 8/13/2002 111847 105204 ARCTIC GLACIER PREMIUM ICE 98.40 8/13/2002 111848 102273 ARNOLD'S OF GLENCOE 364.60 8/13/2002 111849 102789 B 8 B SPORTS 7.72 8/13/2002 111850 114383 BAUMETZ, BONNIE 94.17 8/13/2002 111851 102367 BELLBOY CORP 156.00 8/13/2002 111852 102039 BENNETT OFFICE TECHNOLOGIES 74.09 8/13/2002 111853 102255 BERKLEY RISK SERVICES 800.00 8/13/2002 111854 113316 BERNHAGEN, EDWIN 776.67 8/13/2002 111855 113317 BERNHAGEN, HERBERT & DONNA 776.67 8/13/2002 111856 113319 BERNHAGEN, JOHN & LORETTA 776.67 8/13/2002 111857 101916 BERNICK COMPANIES, THE 1,934.14 8/13/2002 111858 104427 BEST W ESTERN 422.00 8/13/2002 111859 102837 BIOCYCLE 113.00 8/13/2002 111860 109291 BLAKE, TONY 272.00 8/13/2002 111861 101987 BRANDON TIRE CO 563.59 8/13/2002 111862 114433 BRAUN PUMP & CONTROLS, INC 12,730.06 8/13/2002 111863 103706 BAOW NTON, CITY OF 50.00 8/13/2002 111864 114428 BUSCHE, MAUREEN 25.00 8/13/2002 111865 114377 BUSSE, JERRY 225.00 8/13/2002 111866 102456 C & L DISTRIBUTING 51,666.20 8/13/2002 111867 104512 CALIFORNIA CONTRACTORS SUPPLIE 251.28 8/13/2002 111868 102117 CARQUEST AUTO PARTS 8.54 8/13/2002 111869 102092 CARR FLOWERS 47.10 8/13/2002 111870 103014 CDI OFFICE PRODUCTS LTD 1,828.17 8/13/2002 111871 104391 CENTRAL HYDRAULICS 63.51 8/13/2002 111872 104955 CENTURY 7 THEATRE 200.00 8/13/2002 111873 110865 CHOICEPOINT SERVICES INC 174.00 8/13/2002 111874 105423 CINDY'S HOUSE OF FLORAL DESIGN 12.00 8/13/2002 111875 102179 CLAREYS SAFETY EQUIP 88.16 8/13/2002 111676 102741 COBORN'S INCORPORATED 779.82 8/13/2002 111877 102362 COMMUNITY EDUCATION 227.95 8/13/2002 111878 102432 CONSTRUCTION BULLETIN 494.78 8/13/2002 111879 102048 CONTINENTAL RESEARCH CORP 172.45 8/13/2002 111880 102484 CORPORATE EXPRESS 550.88 i 8/13/2002 111881 103791 CUMMINS NORTH CENTRAL 479.15 8/13/2002 111882 114393 CUMMINS, SUZANNE 20.00 8/13/2002 111883 110605 CUNNINGHAM ADVERTISING INC 250.00 8/13/2002 111884 102178 CURTIS 1000 1,548.66 8/13/2002 111885 104469 CZECH, RANDY 219.69 8/13/2002 111886 103260 DANIELS, SHARON 70.00 8/13/2002 111887 114388 DARNELL, CHAD 46.00 8/13/2002 111888 102488 DAY DISTRIBUTING 4,471.95 8/13/2002 111889 102698 DEVRIES, RANDY 466.65 8/13/2002 111890 102308 DJ'S MUNICIPAL SUPPLY 297.19 8/13/2002 111891 105182 DOBRATZ, CHRIS 1,257.56 8/13/2002 111892 102450 DOSTAL ELECTRONIC'S CENTER 1.60 8/13/2002 111893 102275 DPC INDUSTRIES INC 2,001.31 8/13/2002 111894 113181 DROP-N-GO SHIPPING, INC 513.33 8/13/2002 111895 113701 DUENOW, JESSIE 20.00 8/13/2002 111896 103421 DUENOW, RUSSELL 150.00 8/13/2002 111897 113935 DUENOW, TYLER 80.00 8/13/2002 111898 102236 DUININCK BROS INC. 132,210.19 8/13/2002 111899 102647 DYNA SYSTEMS 736.10 8/13/2002 111900 104415 EARTH TECH 4,667.31 8/13/2002 111901 102354 ECONOFOODS 626.21 8/13/2002 111902 104266 ELECTION SYSTEMS & SOFTWARE 28.64 8/13/2002 111903 102326 ELECTRIC MOTOR CO 58.34 8/13/2002 111904 105535 ELEMENT K JOURNALS 77.00 8/13/2002 111905 114423 ELLENSON, SUSAN 25.00 8/13/2002 111906 112524 EMERGENCY MEDICAL PRODUCTS INC 109.95 8/13/2002 111907 105529 ENDRES, JIM 148.00 8/13/2002 111908 111010 ENVIRONMENTAL RESOURCE ASSOC 18.75 8/13!2002 111909 105106 EVIDENCE COLLECTION & PROTECTI 195.75 8/13/2002 111910 101870 F W ROOFING AND INSULATION 1,626.00 8/13/2002 111911 105671 PARLEY, JENNIFER 23.00 8/13/2002 111912 102223 FARM-RITE EQUIPMENT 106.50 8/13/2002 111913 104137 FASTENAL COMPANY 1,084.78 8/13/2002 111914 102806 FOGG JR., MICHAEL 528.00 8/13/2002 111915 102766 FOGG, MIKE 320.00 8/13/2002 111916 102672 FORCIER, GARY 25.30 8/13/2002 111917 102636 FORTIS BENEFITS 2,585.68 8/13/2002 111918 102526 G & K SERVICES 2,854.10 8/13/2002 111919 101945 GALL'S INC 205.92 8/13/2002 111920 113937 GASPAR, JOSH 90.00 8/13/2002 111921 103340 GEB ELECTRICAL INC 683.30 8/13/2002 111922 102963 GENERAL REPAIR SERVICE 3,972.43 8/13/2002 111923 114371 GILMORE, DREW 54.11 8/13/2002 111924 110023 GLENCOE EQUIPMENT INC 78.22 8/13/2002 111925 109726 GLENCOE-HUTCH AGRONOMYJN 1,354.85 8/13/2002 111926 114380 GOEBEL, BRIDGET 15.00 8/13/2002 111927 102525 GOPHER STATE ONE-CALL INC 257.30 8/13/2002 111928 101893 GRAHAM, MARION 100.30 8/13/2002 111929 102087 GRAINGER PARTS OPERATIONS 121.38 8/13/2002 111930 111229 GREIVE, BARRY 95.78 8/13/2002 111931 101874 GRIGGS & COOPER & CO 13,129.08 8/13/2002 111932 101888 GRINA, LISA 7.88 i • • • 8/13/2002 111933 112959 GRUBER PALLETS, INC 3,000.00 8/13/2002 111934 114039 GRUNZKE, MATTHEW 72.00 8/13/2002 111935 114425 HAMRE, JENNIFER 12.00 8/13/2002 111936 114421 HANKE, MIKE 10.00 8/13/2002 111937 102451 HANSEN DIST OF SLEEPY EYE 1,649.80 8/13/2002 111938 102089 HANSEN GRAVEL 383.40 8/13/2002 111939 101958 HANSEN & VASEK CONSTRUCTION 640.00 8/13/2002 111940 109799 HARRIS COMPANIES 2,146.76 8/13/2002 111941 102401 HART'S AUTO SUPPLY 29.17 8/13/2002 111942 114376 HAUGEN, JAKE 44.83 8/13/2002 111943 102546 HCVN-TV 2,892.01 8/13/2002 111944 113334 HDR ENGINEERING INC 4,293.D6 8/13/2002 111945 105493 HEARTLAND TIRE & SERVICE 884.27 8/13/2002 111946 105341 HEIKES, GLORIANN 25.00 8/13/2002 111947 103240 HEMMAH, KATHY 54.37 8/13/2002 111948 103059 HEMMAH, LLOYD 248.00 8/13/2002 111949 102701 HENRY & ASSOCIATES 57.70 8/13/2002 111950 102531 HENRYS FOODS INC 935.20 8/13/2002 111951 101915 HERMEL WHOLESALE 126.27 8/13/2002 111952 102518 HILLYARD FLOOR CARE/HUTCHINSON 1,845.83 8/13/2002 111953 111035 HOISINGTON KOEGLER GROUP INC 5,477.65 8/13/2002 111954 102119 HOLT MOTORS INC 65.80 8/13/2002 111955 102961 HRA 100.00 8/13/2002 111956 114369 HUGHES, BRENDA 28.00 8/13/2002 111957 102534 HUTCH AUTO BODY 4,292.20 8/13/2002 111958 102139 HUTCHINSON AREA CHAMBER OF COM 325.00 8/13/2002 111959 102319 HUTCHINSON AREA HEALTH CARE 40,848.75 8/13/2002 111960 108389 HUTCHINSON AUTO CENTER 605.93 8/13/2002 111961 102530 HUTCHINSON CO-OP 805.06 8/13/2002 111962 102537 HUTCHINSON LEADER 4,183.54 8/13/2002 111963 109748 HUTCHINSON NORTH COUNTRY SALES 1,243.75 8/13/2002 111964 102540 HUTCHINSON PLUMBING & HEATING 5.52 8/13/2002 111965 102541 HUTCHINSON TELEPHONE CO 10,134.83 8/13/2002 111966 102542 HUTCHINSON UTILITIES 34,257.01 8/13/2002 111967 105515 HUTCHINSON UTILITIES 7,099.00 8/13/2002 111968 102543 HUTCHINSON WHOLESALE 1,696.30 8/13/2002 111969 101869 HUTCHINSON, CITY OF 351.50 8/13/2002 111970 101869 HUTCHINSON, CITY OF 906.00 8/13/2002 111971 102038 HUTCHINSON, CITY OF 0.50 8/13/2002 111972 102038 HUTCHINSON, CITY OF 0.75 8/13/2002 111973 102038 HUTCHINSON, CITY OF 91.75 8/13/2002 111974 102633 HUTCHINSON, CITY OF 49,047.12 8/13/2002 111975 102635 HUTCHINSON, CITY OF 4,375.67 8/13/2002 111976 103099 HUTCHINSON, CITY OF 1,971.95 8/13/2002 111977 103246 HUTCHINSON, CITY OF 7,106.27 8/13/2002 111978 105160 HUTCHINSON, CITY OF 16,328.80 8!13/2002 111979 103171 IMPERIAL PORTA THRONES 100.30 8/13/2002 111980 103985 IMPRESSIONS INC 80.00 8/13/2002 111981 102272 INDIANHEAD SPECIALTY CO 21.25 8/13/2002 111982 102702 INDUSTRIAL MAINT SUPPLIES 42.03 8/13/2002 111983 103520 INTERSTATE BATTERIES 108.52 8/13/2002 111984 104527 INTERSTATE SUPPLY CO 236.55 • u 8/13/2002 111985 102062 JACK'S UNIFORMS & EQUIPMENT 923.95 8/13/2002 111986 113941 JANSICK, THOMAS 38.00 8/13/2002 111987 102208 JEFF'S ELECTRIC 2,139.54 8/13/2002 111988 113693 JENSEN, CHRIS 38.00 8/13/2002 111989 114396 JEPSON, APRIL 10.00 8/13/2002 111990 102556 JOES SPORT SHOP 423.87 8/13/2002 111991 101938 JOHNSON BROTHERS LIQUOR CO. 16,998.17 8/13/2002 111992 113694 JUERGENSEN, JOSH 84.00 8/13/2002 111993 102555 JUUL CONTRACTING CO 242.00 8/13/2002 111994 102555 JUUL CONTRACTING CO 254.00 8/13/2002 111995 102555 JUUL CONTRACTING CO 1,253.00 8/13/2002 111996 102555 JUUL CONTRACTING CO 1,020.80 8/13/2002 111997 105349 KALIHER, DANIEL 12.00 8/13/2002 111998 102986 KARP RADIO 200.00 8/13/2002 111999 102558 KDUZ 78.00 8/13/2002 112000 114442 KEEHR, LINDA 212.50 8/13/2002 112001 114437 KEITH DOERING TRUCKING 100.00 8/13/2002 112002 105245 KLEMP WISCHNACK, JULIE 126.13 8/13/2002 112003 104292 KOBOW, BECKY 71.18 8/13/2002 112004 105697 KQIC-Q102 651.00 8/13/2002 112005 114382 L & G PRODUCTS 93.75 8/13/2002 112006 102561 L & P SUPPLY CO 6,163.49 8/13/2002 112007 101946 LAB SAFETY SUPPLY INC 450.68 8/13/2002 112008 102006 LAMPLIGHTER II 89.31 8/13/2002 112009 104794 LAUER, CYNDI 59.00 8/13/2002 112010 114429 LAUER, TAMMY 42.00 8/13/2002 112011 110852 LEAGUE OF MN CITIES-INS TRUST 341.DD 8/13/2D02 112012 113179 LEAGUE OF MN CITIES-INS TRUST 7,669.00 8/13/2002 112013 101974 LENNEMAN BEVERAGE DIST. INC 4,861.76 8/13/2002 112014 114386 LEVINE, AMY 18.00 8/13/2002 112015 114441 LINK, RICHARD 150.00 8/13/2002 112016 101984 LOCHER BROTHERS INC 32,862.66 8/13/2002 112017 102564 LOGIS 16,289.23 8/13/2002 112018 103253 LUDOW ESE, JOYCE 138.00 8/13/2002 112019 114372 LUND, JANICE 64.69 8/13/2002 112020 102145 M-R SIGN 1,165.25 8/13/2002 112021 102571 MACQUEEN EQUIP INC 45.43 8/13/2002 112022 102788 MADSON, LINDA 84.00 8/13/2002 112023 102688 MADSON, STEVEN 1,319.13 8/13/2002 112024 105140 MARSHALL CONCRETE PRODUCTS 23.96 8/13/2002 112025 1 D2158 MCLEOD COUNTY TITLE 625.00 8/13/2002 112026 103910 MCNICHOLS CO 967.96 8/13/2002 112027 102064 MCRAITH, JOHN 217.18 8/13/2002 112028 102574 MEEKER WASHED SAND & GRAVEL 237.86 8/13/2002 112029 103934 MELLIES, ROSE ANN 27.00 8/13/2002 112030 112400 MENARDS - HUTCHINSON 190.90 8/13/2002 112031 102576 MERRILL, KENNETH B. 41.79 8/13/2002 112032 102967 MID CON SYSTEMS INC 143.09 8/13/2002 112033 101889 MID-MINNESOTA HOTMIX INC 475.98 8/13/2002 112034 102425 MIDWEST WIRELESS COMM. 1,180.29 8/13/2002 112035 114387 MIELKE, SUSAN 23.00 8/13/2002 112036 114379 MIKOLICHEK, HEATHER 23.00 • J • u • 8/13/2002 112037 105274 MINN BLUE DIGITAL IMAGING 387.14 8/13/2002 112038 103044 MINNESOTA BOARD OF AELSLAID 150.00 8/13/2002 112039 114439 MINNESOTA COUNTY ATTORNEY ASSN 300.00 8/13/2002 112040 108770 MINNESOTA DEPT OF ADMIN INTERT 108.94 8/13/2002 112041 101947 MINNESOTA DEPT OF LABOR & INDU 30.00 8/13/2002 112042 102582 MINNESOTA ELEVATOR INC 78.59 8/13/2002 112043 104262 MINNESOTA MUNICIPAL BEVERAGE A 680.00 8/13/2002 112044 102569 MINNESOTA MUTUAL LIFE 868.14 8/13/2002 112045 102580 MINNESOTA SAFETY COUNCIL 260.00 8/13/2002 112046 105157 MINNESOTA SHREDDING 109.90 8/13/2002 112047 102570 MINNESOTA SPORTS FEDERATION 490.00 8/13/2002 112048 102815 MINNESOTA STATE FIRE CHIEFS 675.00 8/13/2002 112049 102583 "VOID VOID VOID VOID VOID" 8/13/2002 112050 102583 MINNESOTA VALLEY TESTING LAB 2,793.25 8/13/2002 112051 102655 MODERN MAZDA 63.90 8/13/2002 112052 114445 MOTION INDUSTRIES INC 221.05 8/13/2002 112053 102568 MTI DISTIBUTING CO 190.92 8/13/2002 112054 114375 MUETZEL, MARTIN 200.00 6/13/2002 112055 102650 NCL 1,682.54 8/13/2002 112056 110186 NIELSEN, TRACY 46.00 6/13/2002 112057 110264 NORTHERN PIPELINE CONSTR 26,967.00 8/13/2002 112058 102591 NORTHERN STATES SUPPLY INC 216.69 8/13/2002 112059 114434 NSI SOLUTIONS, INC 157.00 8/13/2002 112060 114367 ODEGAARD, HAROLD 23.00 8/13/2002 112061 102490 OFFICEMAX CREDIT PLAN 695.32 8/13/2002 112062 114017 QJHA, SMITA 23.00 8/13/2002 112063 102592 OLSON'S LOCKSMITH 445.00 8/13/2002 112064 103596 OLSON, BRAM 48.00 8/13/2002 112065 104785 PACK, BYRON 144.00 8/13/2002 112066 114443 PARK EQUIPMENT CO 101.70 8/13/2002 112067 108859 PARTS ASSOCIATES INC 228.00 8/13/2002 112068 114374 PAUL, BOB 200.00 8/13/2002 112069 102187 PAUSTIS & SONS W INE CO 843.99 8/13/2002 112070 114426 PEARCE, KEITH 12.00 8/13/2002 112071 101932 PELLINEN LAND SURVEYING 510.00 8/13/2002 112072 101853 PHILLIPS W INE & SPIRITS 4,803.79 8/13/2002 112073 102491 PINKERTON SYSTEM INTERGRATION 1,001.10 8/13/2002 112074 102373 PINNACLE DISTRIBUTING 481.63 8/13/2002 112075 102656 PIONEER 51.12 8!13/2002 112076 114378 POEPPING, DIANN 15.00 8/13/2002 112077 114390 POLK DIRECTORIES 608.65 8/13/2002 112078 102445 POSTMASTER 600.00 8/13/2002 112079 102493 PREMIER TECH PACKAGING 313.28 8/13/2002 112080 114436 PRINCE CORP 218.75 8/13/2002 112081 114391 PRO-AUTO & TRANSMISSION REPAIR 118.50 8/13/2002 112082 103462 PROFESSIONAL EQUIPMENT 447.00 8/13/2002 112083 102598 QUADE ELECTRIC 1,091.94 8/13/2002 112084 102212 QUALITY FLOW SYSTEMS 6,292.89 8/13/2002 112085 102052 QUALITY WINE & SPIRITS CO. 1,610.82 8/13/2002 112086 103832 RCH INC 9,943.73 8/13/2002 112087 102478 REINER CONTRACTING 372.75 8/13/2002 112088 102395 REINER IRRIGATION & SEPTIC 465.25 • J 8/13/2002 112089 104790 REINHARD, WENDY 23.00 8/13/2002 112090 105266 RESERVE ACCOUNT 2,405.00 8/13/2002 112091 105183 RICE LAKE CONTRACTING 20,141.38 8/13/2002 112092 114395 RICHTER, SHEILA 16.00 8/13/2002 112093 114366 RICKERTSEN, MARK 38.00 8/13/2002 112094 102156 RIDER BENNETT EGAN & ARUNDEL 174.00 8/13/2002 112095 113696 RIEMANN, JESSY 38.00 8/13/2002 112096 104458 RISC 1,159.00 8/13/2002 112097 104149 RIVER VALLEY TRUCK CENTERS 116.60 8/13/2002 112098 102205 RJ TRANSFER 811.51 8/13/2002 112099 114427 RUNKE, BECKY 12.00 6/13/2002 112100 102225 RUNNING'S SUPPLY 629.63 8/13/2002 112101 102621 SALTMAN, THE 444.54 8/13/2002 112102 102436 SARA LEE COFFEE R TEA 299.62 8/13/2002 112103 102606 SCHMELING OIL CO 56.93 8/13/2002 112104 113700 SCHMELING, TYLER 36.00 8/13/2002 112105 114420 SCHMIDT, JACOB 74.00 8/13/2002 112706 113938 SCHMIDT, JOSH 84.00 8/13/2002 112107 114422 SCHMIDT, RICK 10.00 8/13/2002 112108 110207 SCHMIT, BECKY 20.00 8/13/2002 112109 114373 SCHMITT MUSIC 3,645.50 8/13/2002 112110 114431 SCHOEP & SONS CONTRACTING 117,247.46 8/13/2002 112111 113318 SCHWARZE, RUTH & MALCOLM 776.67 8/13/2002 112112 114389 SCHWEISS, CATHY 13.00 8/13/2002 112113 109801 SCOTT'S WINDOWS 42.60 8/13/2002 112114 113697 SCOTT, JUSTIN 54.00 8/13/2002 112115 114368 SCOTT, KRISTI 46.00 8/13!2002 112116 112355 SEBORA, MARC 262.80 8/13/2002 112117 102749 SENIOR CENTER ADVISORY BOARD 150.49 8/13/2002 112118 105372 SETON IDENTIFICATION PROD 13.50 8/13/2002 112119 102637 SEVEN WEST WASH & DRY 50.32 8/13/2002 112120 102609 SHOPKO 24.12 8/13/2002 112121 105197 SIEDSCHLAG, ROXANN 25.00 8/13/2002 112122 114381 SIMONE ENGINEERING 347.92 8/13/2002 112123 102610 SIMONSON LUMBER CO 36.51 8/13/2002 112124 102106 SIMPLEXGRINNELL LP 380.00 8/13/2002 112125 114440 SMITH, TRUDI 200.00 8/13/2002 112126 102204 SOIL CONTROL LAB 685.00 8/13/2002 112127 104942 SORENSEN & NAUSTDAL PROPERTIES 6.28 8/13/2002 112128 102611 SORENSEN'S SALES & RENTALS 184.99 8/13/2002 112129 112960 SOUTH METRO SORT & RECYCLE 500.00 8/13/2002 112130 103515 SPECTRUM SCREENPRINTING 212.82 8/13/2002 112131 105064 SPRUCE RIDGE LANDFILL 10,220.43 8/13/2002 112132 114435 SPX VALVES & CONTROLS 4,387.80 8/13/2002 112133 103363 ST. CLOUD RESTAURANT SUPPLY 416.88 8/13/2002 112134 102612 STANDARD PRINTING 583.62 8/13/2002 112135 102584 STAR TRIBUNE 27.95 8/13/2002 112136 114430 STARRETT, TERRA 25.00 8/13/2002 112137 102613 STATE OF MINNESOTA BUILDING CO 105.30 8/13/2002 112138 103062 STEPP MFG CO INC 906.17 8/13/2002 112139 103220 SWANSON, MARILYN M. 56.98 8/13/2002 112140 114394 THOMPSON, DODIE 90.00 ~~ LJ • • 8/13/2002 112141 113698 THUL, NATE 40.00 8/13/2002 112142 114397 TIGHT ROPE 8,600.00 8/13/2002 112143 101843 TKDA 1,584.75 8/13/2002 112144 102620 TRI CO WATER 428.44 8/13/2002 112145 114384 TRICK, JULIE 70.00 8/13/2002 112146 114385 TRUDEAU, MARIE 18.00 8/13/2002 112147 101859 TURF SUPPLY COMPANY 214.41 8/13/2002 112148 102619 TWO WAY COMM INC 4,683.37 8/13/2002 112149 114424 UECKER, KARMEN 18.00 8/13/2002 112150 102624 UNITED BUILDING CENTERS 161.03 8/13/2002 112151 102359 US FILTER DISTRIB GROUP 664.13 8/13/2002 112152 103620 US FILTEFUDAVIS PROCESS 8,049.27 8/13/2002 112153 113695 VEDDER, TYLER 18.00 8/13/2002 112154 114432 VFW POST 936 92.50 8/13/2002 112155 102132 VIKING COCA COLA 389.50 8/13/2002 112156 102630 VIKING SIGNS 1,100.00 8/13/2002 112157 104709 VIVID IMAGE 18.75 8/13!2002 112158 102642 W. D. COOLING CLINIC 971.11 8/13/2002 112159 114392 WACKER, SHANNON 18.00 8/13/2002 112160 105122 WASTE MANAGEMENT 42,404.22 8/13/2002 112161 102085 WEDIN, CHUCK 150.49 8/13/2002 112162 102046 WEF 310.00 8/13/2002 112163 102063 WENDLANDT TREE SERVICE INC. 420.00 8/13/2002 112164 101963 WITTESANITATION 157.78 8/13/2002 112165 113692 YOUNG, ANDY 36.00 8/13/2002 112166 103980 ZARNOTH BRUSH WORKS 105.01 8/13/2002 112167 101876 AETNA VARIABLE LIFE ASS. CO. 780.00 8/13/2002 112168 101919 AMERICAN FAMILY INS CO. 106.15 8/13/2002 112169 101875 GREAT WEST LIFE INS. CO. 300.00 8/13/2002 112170 101872 H.R.L.A.P.R. 266.58 8/13/2002 112171 102633 HUTCHINSON, CITY OF 5,400.98 8/13/2002 112172 102635 HUTCHINSON, CITY OF 486.29 8/13/2002 112173 101873 ICMA RETIREMENT TRUST 3,019.62 8/13/2002 112174 102449 MINNESOTA CHILD SUPPORT PAYMEN 175.81 8/13!2002 112175 101914 NCPERS LIFE INS. 568.00 8/13/2002 112176 101877 PRUDENTIAL 75.00 8/13/2002 112177 102096 PRUDENTIAL MUTUAL FUNDS 30.00 8/13/2002 112178 102615 PUBLIC EMPLOYEES 20,958.40 921, 083.22 Account 921,083.22 • •