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cp08-27-2002 c. AGENDA REGULAR MEETING - HUTCHINSON CTTY COUNCIL TUESDAY, AUGUST 27, 2002 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION -Rev. Jon Lindekugel, Christ the King Lutheran Church 3. MINUTES (a) REGULAR MEETING OF AUGUST 13, 2002 Action -Motion to approve as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM JULY 16, 2002 2. PLANNING COMMISSION MINUTES FROM JULY 16, 2002 3. HUTCHINSON UTILITIES FINANCIAL STATEMENT FOR JULY 2002 4. HUTCHINSON AREA HEALTH CARE FINANCIAL STATEMENT FOR JULY 2002 • 5. CITY OF HUTCHINSON INVESTMENT REPORT FOR JULY 2002 6. CITY OF HUTCHINSON FINANCIAL REPORT FOR JULY 2002 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12010 -RESOLUTION TEMPORARILY SUSPENDING PARKING RESTRICTIONS ON JEFFERSON STREET DURING ARTS & CRAFTS FESTIVAL 2. RESOLUTION NO. 12012 -RESOLUTION PROVIDING SUPPORT TO MCLEOD COUNTY TO PROCEED WITH JEFFERSON STREET PROJECT 3. RESOLUTION NO. 12016 - RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF PRELIMIIIARY AND FINAL PLAT SUBMITTED BY FRANK FAY FOR FREDERICK SELTZ AND HENNEN'S PROPERTIES TO BE KNOWN AS SELTZ SUBDIVISION LOCATED ON HWY 7 EAST AND HWY 22 WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12013) 2. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY MICHAEL DEMMER, PRAIl2IE SENIOR COTTAGES, TO CONSTRUCT AN ASSISTED LIVING PROJECT LOCATED AT 850 CLEVELAND AVENUE SW CTl'Y COUNCIL AGENDA -AUGUST 27, 2002 • WITH STAFF RECOMMENDATIO AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12014) 3. CONSIDERATION OF FINAL PLAT TO BE KNOWN AS COLORADO RIDGE SUBMITTED BY KEVIN COMPTON LOCATED IN HELLAND' S SEVENTH ADDITION WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12015) 4. CONSIDERATION OF ORDERLY ANNEXATION OF VINCENT DOOLEY PROPERTY BETWEEN CITY OF HUTCHINSON AND THE TOWNSHIP OF HUTCHINSON (ADOPT RESOLUTION NO. 11994) (d) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR BARRY GREIVE TO FORT WORTH, TEXAS, FROM SEPTEMBER 29 -OCTOBER 4, 2002, TO ATTEND A JOINT MEETING WTTH BUILDING OFFICIALS AND CODE ADMINLSTRATORS (e) CONSIDERATION OF HRA BOARD APPOINTMENT (fl LETTING NO. 13, PROJECT NO. 02-20 (SOUTH FORK CROW RIVER BANK STABILIZATION) • ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND • SPECIFICATIONS • APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS (g) ASSESSMENT ROLL NO. 5058, LETTING NO. 7, PROJECT NO. 02-26 (1sT ADDITION TO RAVENWOOD) • WAIVING HEARING ON ASSESSMENT • ADOPTING ASSESSMENT • ACCEPTING BID AND AWARDING CONTRACT' Action -Motion to approve consent agenda 5. PUBLIC HEARING - 6:00 P.M. -NONE 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) 2003 FUNDING REQUEST BY SOUTHWEST MINNESOTA FOUNDATION Action -Motion to reject -Motion to approve 7. 8. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF CONSTRUCTION OF HUTCHINSON POLICE SERVICES STORAGE GARAGE 2 CITY COUNCIL AGENDA -AUGUST 27, 2002 • Action -Motion to reject -Motion to approve (b) CONSIDERATION FOR APPROVAL OF APPROPRIATINGS FUNDS FOR THE FIRE/POLICE TRAINING SITE Action -Motion to reject -Motion to approve (c) CONSIDERATION FOR APPROVAL OF RENEWAL OF LIABILITY, COMPREHENSIVE AND PROPERTY INSURANCE Action - Mofion to reject -Motion to approve (d) CONSIDERATION FOR APPROVAL OF CALLING FOR SALE OF 2002 GENERAL OBLIGATION IMPROVEMENT BOND AND SEWER & REVENUE BONDS Action -Motion to reject -Motion to approve (e) CONSIDERATION FOR APPROVAL OF EDA EXECUTIVE DIRECTOR POSTtION DESCRIPTION AND APPLICATION PACKET Action -Motion to reject -Motion to approve 9. MISCELLANEOUS (a) COMMUNICATIONS 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Action - Motion to approve and authorize payment of Verified Claims A from appropriate funds 11. ADJOURN 3 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL AUGUST 13, 2002 1. CALL TO ORDER - 5:30 P.M. ayor az orgerson ca the meeting to order. Council Members present were John Mlinaz, Jim Haugen, Kay Peterson and Duane Hoversten. Also present were Gary Plotz, City Admimstrator, Marc Sebora, City Attorney and John Olson, Assistant Public Works Director 2. INVOCATION -Rev. Jon Lindekugel, of Christ the King Church, delivered the invocation. 3. MINUTES (a) REGULAR MEETING OF JULY 23, 2002 (b) BID OPENING MINi.JTES FROM AUGUST 2, 2002 Motion by Mlinaz, second by Peterson to approve the minutes as presented. Motion tamed unanimously. 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON UTILITIES FINANCIAL STATEMENT FOR JUNE 2002 2. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JUNE 24, 2002 3. HUTCHINSON FIRE DEPARTMENT MONTHLY REPORT FOR JULY 2002 4. PIONEERLAND LIBRARY SYSTEM FINANCIAL REPORT FOR JUNE 2002 5. PIONEERLAND LIBRARY SYSTEM BOARD NIINLITES FROM JUNE 20, 2002 6. BUILDING DEPARTMENT MONTHLY REPORT FOR JULY 2002 7. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR JUNE 2002 8. PARKS, RECREATION & COMMLINITY EDUCATION BOARD MINUTES FROM JUNE 6, 2002 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO.]2001-RESOLUTION APPROVINGALICINSEAGREEMENT GRANTING RIGHTS TO THE HUTCHINSON UTILITIES COMMISSION ?. RESOLUTION NO. 12002 -RESOLUTION FOR PURCHASE OF PEAT AND TRUCKING SERVICES 3. RESOLUTION NO. 12003 -RESOLUTION ESTABLISHING LOCATION OF TRAFFIC CONTROL DEVICES 4. RESOLUTION NO. 12004 -RESOLUTION ESTABLISHING MUNICIPAL STATE AID STREET (EDMONTON AVENUE) • (c) LETTING NO. 7, PROJECT NO. 02-16 (1 sr ADDITION TO RAVENWOOD) DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT 3Ca~ CITY COUNCIL MINUTES -AUGUST 13, 2002 WAIVING HEARING ON PROPOSED ASSESSMENT • ADOPTING ASSESSMENT ACCEPTING BID (d) LETTING NO. 13, PROJECT NO. 02-20 (SOUTH FORK CROW RNER BANK STABILIZATION) ORDERING PREPARATION OF REPORT ON IMPROVEMENT (REVISED) RECEIVING REPORT AND CALLING FOR HEARING ON IMPROVEMENT (REVISED) (e) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR MCLEOD ALLIANCE FOR VICTIMS OF DOMESTIC VIOLENCE ON OCTOBER 23, 2002 (f) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR HOMIER DISTRIDUTING ON AUGUST 26 - 27, 2002, AT NATIONAL GUARD ARMORY (g) CONSIDERATION FOR APPROVAL OF MASSAGE LICENSE FOR REJUVENATING CENTER (h) CONSIDERATION OF HRA BOARD APPOINTMENT (i) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR MARION GRAHAM TO ATTEND THE WASTEWATER LABORATORY EXAM WORKSHOP IN PROVIDENCE, RHODE ISLAND FROM SEPTEMBER 13 - 16, 2002 • (j) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR DOUG JOHNSON TO BALDWIN, WISCONSIN FROM AUGUST 12 -16, 2002 (k) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR DUCKS UNLIMITED ON SEPTEMBER 4, 2002, AT CROW RIVER COUNTRY CLUB (1) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR HUTCHINSON AREA FOUNDATION FOR HEALTH CARE ON OCTOBER 26, 2002, AT CROW RIVER COUNTRY CLUB Items 4 (c) and (h) were pulled for separate discussion. Item 4 (c): John Olson explained that all waivers of acceptance have not been received for the Ravenwood Project, therefore the project should not be awazded at this time. Staff is requesting that the preparation of assessment be approved and order hearing to be set for the £ust Councrl meeting m September. Item (h): Jean Wazd, HRA Director, explained that this item should be tabled until the next Councrl meeting for appointment. The HRA Board will be considering adding another member to the Board and therefore maybe appointing two members. Motion by Peterson, second by Hoversten, to defer action on appointing HRA Board member. Motion carried unanimously. Motion by Mlinaz, second by Hau~en, to prepaze assessment and set assessment hearing for Ravenwood Project for first meetrng m September. Motion carried unanimously. Motion by Mlinaz, second by Haugen, to approve consent agenda with the exception of items • 4(c) and (h). Motion carried unanunously. 5. PUBLIC HEARING - 6:00 P.M. 3~a~ CITY COUNCIL MINUTES -AUGUST 13, 2002 • (a) CONSIDERATIONFORAPPROVALOFSUNDAYINTOXICATINGLIQUORLICENSE FOR ALL OCCASIONS CATERING Motion by Mlinaz, second by Peterson to close the public hearing. Motion carried unanimously. Motion by Haugen, second by Peterson to approve the Sunday Intoxicating liquor license for All Occasions Catering. Motion carried unanimously. 6. COMMUNICATIONS. REQUESTS AND PETITIONS (a) REQUEST BY ERLAND JABLINSKI REGARDING VFW PARK Marc Sebora, City Attomey, explained that the Jablinskis had made a request to the Council to consider adopting an ordinance that regulates the hours of city parks. This request stems from a complaint they have regarding two young adults playing basketball near their home at the VFW park during early morning hours. Mr. Sebora explained that there is no current ordinance that addresses the hours ogthe parks. He further commented that some city parks have state trails that run through them and require accessibility at all hours. Mr. Sebora further explained that there is a city ordinance that governs nuisances, which would need to be detemnned on a case by case basis. John Mlinaz expressed that he feels the police need to enforce current ordinances that are aheady in place and have the police possibly speak to the individuals using the park to see if there are any other alternatives for them. Marc Sebora will track the activity regarding this request. (b) CONSIDERATION FOR APPROVAL OF FUNDING REQUEST BY MCLEOD COUNTY FAIItBOARD Marc Sebora, City Attorney, explained that the McLeod County Fair Board had made a financial request to Hutchinson Area Health Caze to make a $1000 contribution for the County Fair. Mr. Sebora's fmdings show that the hospital is statutorily unable to provide funding to such organizations. However, the City is able to make such a donation. Kay Peterson expressed that she feels the City offers various services throughout the Fair that more than makeup for monetary donations. Gary Plotz noted that the City provides services such as street sweeping, water truck services, Fue & Rescue, etc. Motion by Peterson, second by Mlinar, to reject the request of donating to the McLeod County Fair Board. Motion carved unanirously. 7. UNFINISHED BUSINESS 8. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF ACCEPTING FRANKLIN-GROVE NEIGHBORHOOD SMALL CITIES REHABILITATION GRANT Jean Ward, HRA Executive Director, explained that there aze final applications and approved resolutions that need to be completed to obtain the Minnesota state grant for the Franklin- Grove neighborhood. Ms. Ward explained the program to the Council (geographic area, income requirements of applicants, loan amounts, etc). Ms. Wazd explained that the main purpose of the program is to rehabilitate the homes in this area and to address health and safety issues. Ms. Wazd requested that the Council approve the contracts and resolutions provided in the packet. Motion by Peterson, second by Hoversten, to approve the contracts, agreements and resolutions required to obtain the Franklin-Grove Neighborhood grant. Mofion carried unanimously. 3 3(~) CITY COUNCIL MINUTES -AUGUST 13, 2002 (b) CHARTER AMENDMENTS ELECTION CONSIDERATIONS (STEVE COOK) • Steve Cook explained that he would like to provide more information to citizens to avoid any confusion regarding the Charter amendments that will be on the same ballot as the proposed City Charter at the November election. Mr. Cook explained that Amendment #2 is to change the number of signatures required to petition the City. Mr. Cook further explained that with elections changing to even years, there is a lazger voter tumout because the elections aze held in conlunchon with state and federal elections. The amendment is to propose changing the required number of signatures from 20% to 10%. Amendment #1 proposes having a primary municipal election and also to have designated Council seats. Each Council seat would have a number assigned to it (i.e. #1, #2, #3, etc.) and each candidate would have to designate which seat they aze running against. Mr. Cook expressed that the designated seats option would allow candidates to run against only those that they choose to, and not all members at lazge, as it is currently stated m the Charter. Mr. Cook explained that the designated seats would be voted on at a municipal primary election, with the top two vote getters proceeding to the general election in November. Steve Cook addressed possible confusion at the election between the proposed City Charter and the amendments. Mr. Cook clarified that the Charter Comm~ssron will have the proposed (revised) Charter on the ballot and the amendments will be listed separately as amendments to the proposed Charter. Mr. Cook proposed that onlythe changes be addressed on the ballot to avoid any confusion. He also explained that the proposed amendments do not effect any of the changes that aze being proposed by the Charter Commission. Mr. Cook does not feel that a special election should be held only for the charter amendments, due to the cost of the election. Mr. Cook went on to explain that at the June 25, 2002, City Council meeting it was stated that the time had expired to acquire the language on the primary ballot. However, Mr. Cook researched the fact that the deadline to subrmt language to McLeod County was July 23, 2002, and he and Mr. Michael Ribich had informed each council member of that. Alas, the language was not included on the primary ballot. Marc Sebora stated that the Council has 12 weeks to set an election from the receipt of the petition. Kay Peterson expressed that her understanding is that once the petition is received, rt ~s automatically set for the general election. Mazc Sebora went on to explain that the Council has the option to set the date of the election. They do not have the power to decide whether or not rt ~s voted on -that is automatic once the petitions are recewed. Motion by Peterson, second by Mlinaz, to publicly receive the petition and authorize City Administrator to authenticate the signatures at the McLeod County Auditor's office. John Mlinaz suggested renumbering the additional section in Amendment #1 to coincide with the numbering system already placed in the Charter. Duane Hoversten noted that this Council action is not approving the amendments, however simply publicly accepting them. Motion carried unanimously. Motion by Mlinaz, second by Peterson, to set charter amendments for the general election on November 5, 2002. Duane Hoversten voiced that he is not in favor of the timing of this. He feels it is last minute. Mayor Torgerson voiced that he feels that the general election is the most appropriate time for the amendments to be voted on, where there is most likely the highest voter turnout. Michael Ribich noted that the Council will ease any confusion to the voters in the wording of the questions regazding the amendments. A roll call vote was taken for the motion. Haugen-Aye;Mlinaz- Aye; Peterson-Aye; Hoversten-Nay;Torgerson - Aye. Motion carved 4 to 1. (c) PRESENTATION OF PETITION FOR HUTCHINSON CITY CHARTER AMENDMENTS This action was taken with Item 4(b). (d) CONSIDERATION OF RE-SETTING SEPTEMBER 10, 2002, CITY COUNCIL MEETING DUE TO PRIMARY ELECTION 4 3~a~ CITY COUNCIL MINUTES -AUGUST 13, 2002 Motion by Peterson, second by Mlinaz, to change the September 1 Q 2002, Council meeting • to September 9, 2002, due to the primary election. Motion carried unanimously. Motion by Peterson, second by Mlinaz, to reject re-setting the Council meeting to September 9, 2002, due to a school board meeting on the same date. Motion carried unanimously. Motion by Peterson, second by Mlinaz, to set the first Council meeting in September to September 12, 2002. Motion carried unanimously. (e) CONSIDERATION OF SETTING BUDGET WORKSHOP PRECEDING FIRST CITY COUNCIL MEETING IN SEPTEMBER Motion by Haugen, second by Hoversten, to set budget workshop for September 12, 2002.. Motion carried unanimously. Motion by Mlinar, second by Haugen, to amend Resolution No. 12008 to set assessment hearing for Ravenwood project for September 12, 2002. Motion carried unanimously. 9. MISCELLANEOUS (a) COMMUNICATIONS John Mlinar - Mr. Mlinar introduced Olar Opaz from Antonia. Mr. Opaz explained that he is from the dairy industry in Antonia visiting the United States. Mr. az explained that he is on his town council in Antonia and that is why he is visiting Hutc inson's City Council meeting tonight. He is curious to see how Hutchinson's City Council handles city rssues and problems. Mr. Mlinaz also noted that a flyer was distributed with the compost bags. A change noted on • the flyer is that the tree limb drameter accepted is one-quarter rnch. Any limbs larger than that may damage the equipment used to gnnd them up. Mr. Mlinar also noted that a list of acceptable items was included in the flyer. John Mlinar also commented on the 20 mph speed zone on Second Avenue that runs past Pazk Elementary. Mr. Mlinar feels that the wording of the sign regarding "when children are present" can be confusing and he asked that staff review possibly obtaining a sign that is more clear. John Olson commented that the words ""when children are present" is set by the state. Mr. Olson stated that he will reseazch possibly placing a placazd underneath the wording to better clarify when the speed zone should be enforced. Mr. Olson also commented that center srgns could be placed in the middle of the road during school hours. Mayor Tor~erson noted that a resolution was passed eazlier this evening to establish traffic control devrces on 7efferson Street and Sunset Street. Mayor Torgerson also asked that staff review again Lewis Avenue for pazking restrictions. John Olson will follow-up with the Mayor's request. Duane Hoversten - Mr. Hoversten thanked all police, fire and other city staff for their assistance with National Night Out. Gary Plotz - Mr. Plotz requested that a resolution be approved for Creekside Soils with the Office of Environmental Assistance. The resolution rs for a grant for additional hours to label compost bags and to apply standazds to the industry. This grant provides a soft match for the additional hours needed to apply the standazds. Motion by Peterson, second by Hoversten to accept Resolution No. 12009 accepting the grant for Creekside Soils. Motion carried unanimously. i Mr. Plotz reviewed the items discussed at the Team Leadership meeting eazlier in the day: 1. Update on Fairgrounds situation between McLeod County and the City ofHutchinson; 2. Ice Arena contract with Hutch Hockey Association; 3. Weed notice procedure; 4. Update on the 3 t~~ CTTY COUNCIL MINLITES -AUGUST 13, 2002 police storage building; 5. Update on storm damage claims for storm sewer and/or sanitary • sewer; 6. Update on $5000 MPCA fine for a CityBDA project; 7. Update on potential liquor store sites. Hutchinson will be receiving full payment from the McLeod County Solid Waste Committee as requested from the County, as well as funding for compost monitors. Mr. Plotz also explained that the compost site is seeking request for proposals to obtain leaves from other cities for processing. Mr. Plotz wanted to make the Council aware that they are taking part in this procedure, as it will be a revenue maker 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Motion by Mlinar, second by Haugen, with Hoversten abstaining, to approve and authorize payment of Verified Claims A from appropriate funds. Motion carried unanimously. (b) VERIFIED CLAIMS B Motion by Haugen, second by Peterson, to approve and authorize payment of Verified Claims B from appropriate funds. Motion Gamed unanimously. 11. ADJOLIRN With no further business to discuss, the meeting adjourned at 7:00 p.m. • • 3c0.~ BOARD OF DIItECTORS MEETING -July 16, 2002 Hospital -Conference Room A/B Present: Chairperson,.Bob Peterson; Vice Chairperson, Steven Snapp; Secretary; Wayne Fortuna John Houle, Trustee; Pastor Randy Chrissis, Trustee; Dr. Jim Allen, Chief of Staff/ Trustee, Duane Hoversten, Trustee Others Present: Phil Graves, President; Linda Krentz, Bums Manor Nursing Home Administrator; Robyn Erickson, Caze and Program Support Services Division Director; Pam Larson, Finance, Information and Material Services Division Director; Jane Lien, Acute Caze Programs and Services Division Director; Pat Halverson, Community Caze Programs and Services Division Director; Dr. Steven Mulder, Emergency Medical Services Director; Lori Wightman, Vice President of Operations, Allina Health Services; Tom Schroeder, Attorney, Faegre and Benson; Dawn Hagen, Pharmacy Supervisor; Mazc Sebora, City Attomey; Doug Hanneman, Editor Hutchinson Leader; Elaine Schermann, Quality Representative; Betty Stns, Foundation Director; and Corrinne Schlueter, Recorder. Chairperson Peterson called the meeting to order at 5:33 PM Dawn Hagen, Pharmacy Supervisor, demonstrated the new Omnicel] Pharmacy Distribution System. Some of the features of the system aze as follows: each user has their own ID and their own password; the Meditech System communicates with Omnicell • as to what patients aze in each azea; when entering a patients name, a list of the meds prescribed for the patient will visualize on a screen; if a "wrong pocket' is selected an alarm will sound. There is not a 100% guarantee that the right medication will be accessed, however this system has many safety features. I. Minutes of Last Meeting. The minutes of the June 18, 2002, meeting were presented and discussed. • Following discussion, Chrissis made a motion, seconded by Snapp to approve the minutes of the June 18, 2002, meeting. All were in favor. Motion carried. II. Medical Staff Meeting Minutes and Credentialin¢. Dr. Allen provided a report on the recent Executive Committee Meeting. The following practitioners were recommended for membership to the Medical Staff: Reappointment (Allied Health Independent) Mary Hall, MS, LP Kerr Kuhn, MS. LP Judy Megazd, LADC, MS Russel] Morfitt, PH.D., LP Betty Rehmann, LADC • Jane Sears, MA, RN, CNS y ~0.~ U Board of Directors July 16, 2002 Page two Provisional. Brian Pollman, DO Family Practice Request for Additional Privileges: Ron Beaze, CRNA Anesthesia • Epidural Blood Patch • Epidural Steroids Resignation: Linda Kelly, CRNA Anesthesia Miscellaneons: Dr. Floro Arive -Exception OB Privileges (Dr. Arive will be contacted to determine if he wishes to retain this privilege). • Dr. Allen explained there is a new form for credentialing on which the medical reappointment will be simplified (core privileging). Following discussion, Chrissis made a motion, seconded by Hoversten to grant membership and privilege to the above listed practitioner;, as recommended by the Executive Committee of the Medical Staff. All were in favor. Motion carried. III. A. Comnliance. Tom Schroeder, Attorney with Faegre & Benson, attended the meeting. Schroeder reported on the compliance program at HAHC and the areas where billing errors were identified and rectified. Additionally he provided education to the boazd on the following items: how existing violations would be identified, the areas of risk in an ' organization, and the maintenance of compliance standards, both for the code of conduct and prohibited conduct. o Following discussion, Snapp made a motion, seconded by Fortun, to approve, as presented, the report on HAHC billing compliance. All were in favor. Motion carried. • Larson reported on the following compliance policies: Investigation and Remediation; Reporting and Integrity Line Policy and Procedure; and the Compliance Monitoring Policy. Additionally Larson explained in detail the Reporting and Integrity Line Policy and Procedures. ~l~j~ Board of Directors • July 16, 2002 Page three Following discussion, Chrissis made a motion, seconded by Hoversten, to adopt as presented, the "Investigation and Remediation Policy", the "Reporting and Integrity Line Policy and Procedure and the "Compliance Monitoring Policy". All were in favor. Motion carried. B. Environment of Care Report. Pat Halverson reported a detailed explanation of the first quarter environment of caze report. Following discussion, motion was made by Chrissis, seconded by Hoversten, that the Governing Boazd receive this report from the Safety Committee and concur with the recommendations of the committee. All were in favor. Motion carried. C. MRI -Joint Venture Between HCH and HMC. The boazd reviewed a Resolution for the formation of a new joint venture entity with Hutchinson Medical Center P.A. Tom Schroeder, Legal Council fiom Faegre and Benson ryas present to address the new entity and presented the Medicare and Stazk rules governing the business with this type of joint venture. • Following discussion, Fortun made a motion, seconded by Hoversten to authorize the Hospital's Chief Executive Officer, with the assistance of other appropriate officers, employees, and legal counsel, to draft, negotiate, and present to the Boazd for final review and approval any and all such agreements and any and all such documents as may be necessary to effectuate the formation of anew joint venture facility for the provision of MRI scanning services. Six were in favor. Allen abstained because of his partnership with the Hutchinson Medical Center. Motion carried. IV. NeW Business. A. Construction Manager. Graves explained an RFP (Request for Proposal) was sent to five different Construction Management firms. Jim Lammers, Facility Planning consultant was asked to assist with the process, including interviewing along with Mazk Thorson, Facilities Manager; Robyn Erickson, Human Resources; John Houle, boazd member, and Jack Yates, from Hutchinson Technology. It was the unanimous recommendation from the group that the firm of McGough be hired as the Construction Management firm for the hospital project. See attached cnmmary Sheet. • ~~0.~~ Board of Directors . July 16, 2002 Page four Following discussion, Fortun made a motion, seconded by Allen, to hire the firm of McGough as the Construction Management firm for the 2002-2003 hospital remodeling/ expansion program. All were in favor. Motion carried. B. 2"d Quarter Strategic Plan Undate. The 2"a Quarter Strategic Plan Update was presented by Graves and the Division Directors. • Following discussion, Hoversten made a motion, seconded by Chrissis, to approve the 2"d Quarter Strategic Plan report as presented. All were in favor. Motion carried. C. Resolution To Provide Architectural Services. Graves reported on April 17, 2001, action was taken to hire the firm of Horty Elving and Associates to provide azchitectura] services for the planning and construction of a project that was mostly limited to the Operating Suite and MRI. Since that action was taken the project has increased in size and scope. A resolution was presented that reflected the additional work effort required by the Architectural firm. The City Council has granted authority to hire the Construction Management firrn as well as the Architect. • • Following discussion, motion was made by Fortun, seconded by Allen to authorize the President to hire the firm of Horty Elving and Associates to complete the necessary Architectural/ Engineering work required for the 2002-2003 remodeling/ expansion project at the hospital. All were in favor. Motion carried. D. Roof Repair Plaza 15 Mal] The boazd reviewed the bid analysis for the roof replacement at Plaza 15. The lowest bidder, Rainville Cazlson of Minneapolis, with a bid of $104,700, has met all the bid specifications required. Following discussion, Snapp made a motion, seconded by Allen, to request authority from the City Counci] to hire the firm of Rainville Cazlson, Minneapolis, MN in the amount of $104,700 to replace the roof on the specified sections of the Plaza 15 Shopping Center. All were in favor. Motion carried. Oreanizational Reports. A. President. Graves reported on dialogue with transitioning Dialysis to the Mall. The company may wish to downsize the space required. • ~a~l Board of Directors • July 16, 2002 Page five Next month a request will be submitted to update our Dictaphone system. Included in the new softwaze version will be voice recognition capability. The system, which was not budgeted, will have a significant short-term payback potential. B. Acute Caze Programs and Services. Lien reported the OB volumes have been increasing. ER had an all time record of 57 patients in a 24-hour period and over 800 visits for the month of June. CRNA Recruitment - we are actively recmiting additional as well as replacement positions. C. Care and Program Support Services. Erickson reported the Hutchinson Police Department is recruiting Security Personnel and the services should begin soon. The Rehab entrance is complete and dialysis and rehab patients aze happy about that. HAHC is a chosen site for paramedic training. D. Community Care Programs and Services. Halverson reported they are in the process of recruiting a two psychiatrists and the services of Merritt Hawkins have been recently engaged. • E. Finance, Information & Material Services. Larson reported on the activities for start up of the Data Center. Gregg LaBaw, Information and Material Services Manager, has resigned his position and will be leaving employment with HAHC. F. Senior Caze. Krentz reported on the process that was used at the nursing home to update the medication cart system. The Omnicell system that was used at the hospital was not viable for the home. Consequently six- replacement medication carts were ordered that were best suited for a nursing home environment. These new carts have many additional safety features. Performance hmnmvement and Patient Safetv. Schermann reported on the balanced scorecazd system that is in the process of being implemented. An electronic version will be available through the QPR softwaze that was recently purchased. The JCAHO will be here between September and October. Allina Report. Wightman reported Allina is working on better articulation of the mission, vision, and values. The search for a CEO continues. • y~0.~~ Board of Directors July 16, 2002 Page sia Accounts Payable. The accounts payable and cash disbursements were presented for payment. • Following discussion, Snapp made a motion, seconded by Chrissis, to approve the accounts payable and cash disbursements as listed in the amount of $3,225,932.10. Six were in favor. Hoversten abstained. Motion carried. Statistical Report. Graves presented the statistical report for the month of June 2002. Financial Report. Larson provided the financials for the month of June 2002, which showed a net income of $125,992 compared to a budget of $189,074. Following discussion, Fortun made a motion, seconded by Snapp, to approve the financial report as presented. All were in favor. Motion carried. • -_ J Hospital Auxiliary Meeting Minutes. The Hospital Auxiliary Meeting Minutes were presented. No unusual comments were made. Chrissis made a motion, seconded by Snapp, to adjourn the meeting. All were in favor. Motion carried. Respectfully submitted, ~G-.~.~..~-~..a/ Corrinne Schlueter Recording Secretary Wayne Fortun Secretary ycQ) i MINUTES HUTCHINSON PLANNING COMMISSION • Tuesday, July 16, 2002 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Bill Arndt at 5:30 p.m. with the following members present Kathy Hanneman, Brandon Fraser, Jim Haugen, Lynn Otteson, Dean Kirchoff, Robert Hantge and Chairman Arndt. Absent: None Also present: Julie Wischnack, AICP, Planning Director and Bonnie Baumetz, Planning Coordinator 2. APPROVAL OF MINUTES a) CONSIDERATION OF MINUTES DATED JUNE 18, 2002, AND JULY 2, 2002. Mr. Kirchoff made a motion to approve the minutes dated June 18, 2002. Seconded by Mr. Hantge the motion carried. Ms. Hanneman made a motion to approve the minutes of July 2, 2002. Seconded by Mr. Haugen the motion carried. 3. PUBLIC HEARINGS • a) CONSIDERATION OF CONDITIONAL USE PERMIT AND VARIANCE REQUESTED BY TONY BENTON, PROPERTY OWNER, TO REPLACE EXISTING GARAGE THREE FEET FROM PROPERTY LINE AND HARD SURFACE DRIVEWAY UP TO THE PROPERTY LINE AT 418 MILLER AVE. S.W. Chairman Arndt opened the hearing at 5:35 p.m. with the reading of publication #6753 as published in the Hutchinson Leader on Thursday, July 4, 2002. Ms. Wischnack commented on the location and lot size. She explained the placement of existing and proposed garage stating the proposed garage door will be in the same place as the existing door. Ms. Wischnack explained the need for a conditional use permit as the existing garage is non-conforming 3' from the property line and the proposed garage will be constructed in the same location. The variance is for the driveway which will be hardsurfaced up to the property line leaving a 0' setback. She commented on the staff review and the revised drawing. The staff recommendations should be revised after the explanation of placement by property owner. Ms. Wischnack stated the hardship for the variance would be the property lot width, driveway location and drainage. -__J ~I lQ,a Minutes Planning Commission -July 16, 2002 Page 2 Tony Benton, 418 Miller Ave., explained the flat roof is designed for drainage purposes. Discussion followed on flat roof garages and the • aesthetics of the neighborhoods. Mr. Haugen moved to close the hearing, seconded by Mr. Hantge the hearing closed at 5:45 p.m. Mr. Haugen made a motion to approve the request with staff recommendations excluding the first recommendation. The motion was seconded by Mr. Kirchoff. Ms. Hanneman voiced concern with the look of a flat roof in the neighborhood and would like staff to research the standards limiting flat roofs. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the July 23, 2002, City Council consent agenda. b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MPI CHOPPERS, INC., APPLICANT, TO ALLOW SALE OF USED MOTORCYCLES IN THE C-4 DISTRICT LOCATED AT 492 HWY 7 EAST Chairman Arndt opened the hearing at 5:48 p.m. with the reading of publication #6754 as published in the Hutchinson Leader on Thursday, July 4, 2002. Ms. Wischnack commented on the requirement of a conditional use permit in the C-4 location. She stated the City Code does not address sale of used motorcycles. The Code does address other used motor vehicles. She commented on the intent of the ordinance being as a used • motor vehicle option. Ms. Wischnack explained staff believes the use of 3 parking spaces is appropriate for this request. The applicant is requesting five spaces. Ms. Wischnack explained the cycles will be brought inside at night. Hours of operation will be Monday -Friday (8:30 a.m. - 5:30 p.m.) and Saturday (9:00 a. m. - 3:00 p.m.) Ms. Hanneman questioned the number of parking spaces for the entire complex of businesses. Ms. Wischnack stated the request does not affect the requirements. She noted cycles may not be placed on the right of way. There was much discussion on parking spaces and number of cycles to be sold. Michael Anderson, applicant, 455 Rose Lane, commented on the parking on the lot and their intent to display cycles. He stated they do not intend to clutter the lot with cycles their business is to rebuild and service. Mr. Anderson stated they would like room for 12 - 15 cycles to be displayed outdoors. Mr. Kirchoff moved to close the hearing, seconded by Ms. Otteson the hearing closed at 6:10 p.m. Mr. Fraser made a motion to approve the request with staff recommendations and increase area to 5 parking spaces. The motion was seconded by Mr Haugen. Discussion followed on • limiting the number of cycles on display as well as the size of display ~ ~q~a Minutes Planning Commission -July 16, 2002 Page 3 area. Ms. Wischnack reminded the Planning Commissioners of the possibility for future sales expansion. Mr. Fraser made a motion to • amend the first motion to read approve with staff recommendations and increase area to 8' x 100' with a maximum of 15 cycles on display. Mr. Haugen seconded the amended motion. The motion carried with Mr. Hantge voting nay. Ms. Wischnack stated this item will be forwarded to the City Council and be placed on the regular agenda July 23, 2002. c) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY WILLIAM HAACK, PROPERTY OWNER, TO MOVE AN 18' X 18' GARAGE ONTO PROPERTY LOCATED AT 705 GROVE ST. S.W. Chairman Arndt opened the hearing at 6:20 p.m. with the reading of publication #6755 as published in the Hutchinson Leader on Thursday, July 4, 2002. Ms. Baumetz commented on the request and the requirement for a conditional use permit to move a structure from one parcel to another within the city. The garage will be moved across the street. Mr. Haack, 705 Grove St. SW, stated there will be no conflict with the utility lines and he will keep the garage 25' from the property line. Mr. Kirchoff moved to close the hearing, seconded by Mr. Haugen the hearing closed at 6:28 p.m. Ms. Otteson made a motion to approve the request with staff recommendations. The motion was seconded by Mr. • Hantge. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council July 23, 2002, consent agenda. d) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY CITY OF HUTCHINSON POLICE DEPARTMENT TO MOVE A HOUSE FROM 127 - 1ST AVE. S.W. TO 1100 ADAMS ST. S.E. Chairman Arndt opened the hearing at 6:30 p.m. with the reading of publication #5756 as published in the Hutchinson Leader on Thursday, July 4, 2002. Ms. Wischnack commented on the request and the use of the house for training purposes. She explained research on the Adams St. site and the conditional use permit for moving the structure. She commented on the staff recommendations. Discussion followed on the foundation in the new location. Ms. Wischnack stated the house will be placed on a slab on grade. She stated the site on 1g' Avenue will be filled with clean fill. There has been an asbestos abatement completed. Police Chief Steve Madson, commented on the proposal and the present training site. He stated the training site will eventually be a small neighborhood atmosphere. The area will be fenced. • ~ ~~~a Minutes Planning Commission -July 16, 2002 Page 4 Discussion followed on the use of the site by other departments and cities. • Chief Madson stated the 15' Ave. property will remain vacant at this time. Steve Drew, 15 Glen St., asked about the long range plans for the entire block. He questionedrf future plans would go through the public hearing process. Ms. Wischnack stated no public hearings would be required. Chief Madson stated this lot should sustain the department needs for 10 - 15 years and expanding onto other lots is not in the immediate future. Mr. Drew has property value concems. Ms. Wischnack stated a neighborhood meeting could be called should development be discussed. Mr. Kirchoff moved to close the hearing, seconded by Mr. Haugen the hearing closed at 6:50 p.m. Mr. Kirchoff made a motion to approve the request with staff recommendations. The motion was seconded by Mr. Haugen. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council July 23, 2002, consent agenda. 4. NEW BUSINESS a) CONSIDERATION OF LOT SPLIT LOCATED AT 205 NORTH HIGH DRIVE SUBMITTED BY GREG MARTIN. PROPERTY OWNER Ms. Wischnack commented on the request and the zoning requirements. • She stated there are concerns with the survey and the building placement. She explained there should be legal documentation on sewer line connections. The staff recommends tabling the request to avoid future problems. Mr. Haugen made a motion to table the request. The motion was seconded by Ms. Hanneman. The motion carried unanimously. b) CONSIDERATION OF LOT SPLIT LOCATED AT 500 GOLF COURSE ROAD SUBMITTED BY JEFF MUNSELL, PROPERTY OWNER Ms. Baumetz commented on the request to split .08 acres of the Munsell property and add to the Thunstrom property. Discussion followed on the utilities in the area. Mr. Kirchoff made a motion to approve the request with staff recommendations. The motion was seconded by Mr. Hantge. The motion carried unanimously. Discussion followed on adding language to the Code regarding flat roofs in residential neighborhoods and vacant property nuisances. Ms. Wischnack stated staff will research not only the flat roof requirements but • ~0.~a Minutes Planning Commission -July 16, 2002 Page 5 also the use ordinance in commercial districts and the fence ordinance. She stated she will a-mail the weed ordinance to the Commissioners. • 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF a) UPDATE ON SELTZ SUBDIVISION PLAT Ms. Wischnack explained the platting process and the revised plat which will exclude the Heikes property. The preliminary and final plat will be on the August agenda. b) UPDATE ON HOSPICE HOUSE Ms. Wischnack commented on a proposal for a Hospice House in the Tyler St. area. She stated the request will come before the Commission in September. Apre-development meeting is scheduled for July 24, 2002. 7. ADJOURNMENT There being no further business the meeting adjourned at 7:20 p.m. • r1 f~ ~~Q~~ • E<~CE SHEEI 3f., 2002 ~'~k,. , b-_ - -- _-_ _ uin~ _. ' ASSETS _ _._ - - _ UTILITY F'LANT - Al' CAST LAND h LAND FIGHTS - -- _ 891 .734.7,, -" DEF'RECIARI_E UTILITY FLANT 63,343,536.67 ° TOl'AL_ UTILIT'f Ft ANT -~ o- ° LE55 ACCUMULATED DEPREGIATSON (27,306,(•)63.84) ° ___ TOTAL ACCUMJLATED DEI-"RECIATIgN ___ (27,306,063.847 ,° " CUrdti iF:UCTION IN F'ROGF:ESS 5, 859, 82!3.49 '~ -__ TOTAL CONSTF~IJCTION IN PROGRESS 5,859,828.49 ~3 1° ie TOTAL UTILITY FLAN7 DEFY2EC VALUE 42,789,036.07 1° FESTRICTED FUNDS 6 ACCOUNTfi -~ FUTUFE EXPANSION 6 DEVEU7FMFSN7 2,022,466.55 1B INVESTMENT - GA5 RESEf.NES - 391,814.7.1 _ 1B . ROND 6.INTEREST .AAYMENT 2060 _ __ __ _- 76,633,40 2O CATASTRtlFHICFA ILURE FUND - 7$0,000.00 - HtlND RE6ERVE 2001 - _ - 531,006.00 BOND S INTEREST 2001 ^00,176.36 " TOTAL RESTRICTED FUNDS A ACCOUNTS 4,672,110.42 °B CURRPJ.'2 A A,IiC„{.'UED A3SES8 .. ° CASH IN .HANK.: - 1,465,723.81 ' _ _ ACCPUNT9 Ci~CEXVA8I:E .- - - 2,28S,7Ai.11 3° ACCOUNTS RECEIVABLE - CYCLE HILLI:NG _ __ _________ 694,964,89 ° INVENTORIES 814,994.59 30 - -- F'REF'A ID INSURANCE ~ 90,00:_.93 LEARING AGCCIUFIT _ 470.57 ' ~8ALE8 TAX REC~IVAflL~ ~~ ~ 82,720.44 " - - _ ___ ______ TOTAL CIJFRENT S ACL:RLIED. ASSETS 5, 434, 61,8:84 _ _ ' DEFEFFED CHARGE _ BOND DISCOUNT "000 7,937.09 " DOND .D I$CG51]NT 2001 _ 28, 107,60 ° ~° (OTAL DEFERRED CHARGE ~ 36,044.69 ° x TOTAL C.SSF_TS 52,931,810.02 ~° <6 .e e ei ss ° e. e ~ ° . i F,'.^ ICE SLICET 3S, "1.007 _- - - __ ~ 3E • ~ TOTAL ~! z a r __ _ _ '' MUNICIPAL EL}UITY 6 LIABILITIES _ _____ MUNICIPAL EGIUITY __ ° MUNICIf-'AL EOUITY ^,0, 522, 797. q7 UNFdPF'R'OFkIATED kETAI NED EARNINGB 744 16':1 39 ° TOTAL MUNICIPAL EQUITY _. , . 4 - - 1 , 266 962.86 T - - _ ___... _ _- ' ° LONG Tk7tM 1s.IAY3Tl_ITIES-NET OF" __ ___ CUkRENT MATURITIES _ 1O ' _ _ 200(•) BONDS 4,000,000.00 LEABE F'AYAHLES 8fl 00'? "'? " _._ 2001 B BONDS , . 5,310,000.00 i3 TOTAL i_ONG TE1RI1 LIAPILITIES _ _ 9, 398,007.22 ~~ -- T~~ 1S CON9TR GON?'kACTS 6 ACCTS PAY kET AIN 1° _ _ ACL'kUED EXPENSES - kETAINAGE _ 4,240.00 TUTAI_ COMSTFtICT ION d AL'CTS PAY ~e 4,240.00 ~° L:UkRENT. A.pCCI~WED LIAHILITIES - - __ .- '2O ~' AO,G`,OLIN~TS~RAYRiPLE ' ' 1,913,209.13 _ INTEF2E9 ~ ACC kUED '~ _ _ ___ :~2, 872.31 " ACCTS PAYABLF_ TO. CITY OF HU7CFiIN50N _ _ _ 70,000.00 ~' ACCRUED VACATION PAYABLE -00, 31F).5;~ ° _..~--__ _ ACCRUED MEDICAL FUND -__- (196.308 03) ACCF:UED ,FtEC PAYMENT . _-- __ x° _ _ +rL15T6MEif "DFYOSITS 39, 669.77 x, -_ IS71'iER CURF~?!T~ ~-ACCRUED L3~AFfTtTTYES - 92.440.{x0 ' zo _ TOTAL I'UkRE . NT 6 ACCFUfD I_IAY. 100 ,406.6} - 2,262,399.94 °O 70l'AL MUNICIPAL EQUITY 6 LIAB 3i 33 ~ ... _ _ 5",931,810.02 _ __ ._. 3a b _ I3 _ tx °° •J fl ° °3 e° ss se ~ -- - _ _ .. _ S r A"11=:MfiN'Y ~NCUME 8 F_XFEN6PS5 • 31 , 20C F'RL'Vti OUP CUFR-NT b L UUG~ i CI/ tlU Llat I RfMNIJ RL I= YEAR TU DA FE YEAk TO DATE YP=AR TO DATE DEVIATION _ _ _ EIUDGET i INCOME STATEMENT I'I I OPERATING REVENUE f _ SALES - EI_EC'1~RIC Et1F_F'GY ,E,8I5 <,~ .T,.`9 P,8 /, ~b7 .:36 R,8a5,233 ?O 1.,4,16 -- - 17,292,000.00 ° SALES FOR f~ESALE (,i?, '?36,50 4i~), 154.94 ,100,000.00 (9,635.06) 1,000,000.00 ' __ NET INCOMF_ FF'OM OTHER SOL4F'CES _ hi hit o6 P3,637.57 60,4170.00__ 237,57 90 , 000.00 ° SECURITY LIGHTS 5,U'?1,. ~-:b r,'~, 798.50 9,880.00 _ (3,081.50) _ _ _ 13,000.00 ° POLE RENTAL ~2,~44.H0 1,901.00 3,040.00 (1,139.60) 4,000.00 1O SALES - GAS 1.49(+,0','5.85 4 876 188.75 4,8$9,191.19 d,997,56 7,917,38A.05 TOTAL. OFEf+ATfNG F'E'JFNUE 18: Shy: , 7>i3 ,'~6 14, 29 J, 078.12 14, 365, 744.39 _ _ (6, 666,27) _ 26, 31f , 384.05 '_ __ OF'ERRTING EXF'F_D!S'ES " PRQDUC7ION OL•LRATIbN 48'7,953.17 362,401,64 687,243.19 124,841.55 1,184,902.O;r " PRODUCTION MATN7ENF4NCE 3f,3,::80.99 2b8,91Q.7i 310,880.00 41,969.29 536,000.00 16 F'UR(:HASED POWER 7,147,5:_'4.[54 3,82fl,536_16 3,885,000.00 56,463.84 1>, 93"J, 500'.00. 'a TRANSMISSION OF'ERA'iION :'50.4;? 154.61 _ t, 4`0.00 _ 1,^95.39 , 2,500.00 " TRANSMISSIbN MAINTENANCE ' 80,]. ~'.: ,70 13;1,962.64 1.1,020.00 (122,942.64) 19.000.00 1° _ ELECTRIC DIS FRIHUTION OPERATION 27_;2,731,61 230,104,46 289,987,37 59,A62.91 499,978.24 i° ELECTRIC DISTRIBUTION MAI N'FE"CE 103,525.29 11'2,770.44 Sfli, 118.50 8,348.06 _ 208',825'.00- 2O MFG ,GAS PRODUCTION OPERATION 1.19.10 ,00 ,00 .00 .08- _' MFC CAS FRODIJO7ION MA.INTENANOR 884,27 ,170 .00 .00 ,OPj" 2z PURCHASED GAS EXPENSE ,.,55ir, E'Gi9 .:S9 ,, 5,151.91 5 275,484.20 __ . 32229 _ 9,891,27200 ' GAS DISTRIBUTION OPERATION 15'?,_'30.92 218,92'7, Pr2 21.8,106.50 2,178.98 376,045.69 x' GAS DISTRIBUTION MAINTENANCE' '4 L14 41 -:'i 1: '5 29 55 825 60 ° _° _ , , . . , , 701.71 ,0.00 96,2L CUBTT)FIER AGCOUN7TNG b COLLECTION ~ '07,393.97 62,014:77 -218,273.04 _ 15,460:27 _ _ 376 336.29 ° ADN$N107 RFSTIVE b GEP(ER t~"F~;)(P&, NS6$. 1;'140,427.9$ 9d(}"r:O81 ~fiA 901i9Q~.28 (38,180.56) , 1,555,002.20 ' - pEFRECIATT-qN '1,06, 7,`10:46 1, 114,166. ~~0 t-114 103 O~Q 1.63.70) 1,910,000.00 _° TOTAL OFEF(ATING EXF'ENEiES 17:57:~, 265,96 12.946.116.59 13,090,394,08 150,277.39 23,593,611.47 ° OFEh'ATING INCOME - 99 M1, F~i7.64 ],358,961.43 1,215,350.31 143,611.12 2,722, T72.SB az OTHEF INCOME - : - ... .. ' ___ OTHER = NET _ - 71,470.f.7 33 103 74 .34,800.00 _ (1,696,26) 6P:00ES. b6= INTEREST INCOME 124,831.5'7 01,959.16 116,000.00 (34,030,84)` _ 200,000.00 ' MIS( INCOME 50,~'~11 .'l0 34,663.97 20,300.00 14,563.97 50,000.00 ° _ _ MISC INCOME -° GAS WELLS - 25f,,156.08 71,738.27 195 000.00 (123 261.73) 300,000.00 ' ° TOTAL OTHER INFO E 502,600.32 231,675.14 366,100,00 (144',424,86) 61(-0,000.00 ° _ OTHER EXPENSE5 __ _ °O DEPIE'FION - GAS WELLS .6'0 ,00 29,000.00 29,000.00 50,000.00 ' MISC EXPENSES 6~U, 9:75,79 94,663.66 .k)0 (94,803.66) .00 '_ _ INTEREST EXPENSE ' 34.',655.50 2Ei, 2f,7 ,..°i2 2:16,811.90 (455.62) 329 53200 '3 TOTAL OTHER EXPENSES 460,401.28 346,071.18 ___ 279,811.90 (66,259.28) __ , 3 9,53 .00 I" _____ _ CON'IR IPUTION TO CITY 467,066.67 _ 490.,400.00 490,392.00 (8.00) 840;000.00- TOTAL L'ONTRIPUTION TO CITY 46 i,06h.G7 490,400.00 490,392.(90 _ (8.00) __ 840,000.00 ° NON_OF'ERA'1'ING INCOME (36:;, :=a7.n3i (614,796..04) (404,103.90) (210,692.14) (609 532.00: ao _._ , _ NET INCOME 629;269.91 744,165.39 811,246.41 (67,081,02) 2,113.,240.58 ei ex °3 °t • ~ • 1 08 PM Flnal HUTCHINSON AREA HEALTH CARE Comparative Balance Sheet As of July 31, 2002 (A) (B) (A)-(B) JULY JUNE JULY Change 2002 2002 2001 CY vs PY ASSETS Cum nt Ass is 1 Cash and investments-Operations 59,645,609 38,141,103 54,569,308' 5 076 301 2 Cash and investments -Self-Insured 498,618 532 810 164 369 , , 334 249 3 Subtotal cash 8 Investinents 310.144,227 38,673,913 54,733,677 5,410,550 4 PatienVResidenl receivables 16,219,282 16,592,841 15,093,089 1 126 193 5 Allowances for bad debts (4,222,963) (3,797,319) (3,180,768) , , (1 042 195) 6 Advances and contractual abwances (4 785 918) (4 983 587) (4 987 392) , , 201 474 7 Nel petient/resident aM third-0arty B payer recelvables 57,210,401 37,811,935 36 924 929 285 472 9 , , , 10 OOrx recrwaWes-net 198,208 175,104 49,792 148 416 11 12 Inventories PrepaN expenses fi75,447 fi75,214 589,905 , 85,542 102,023 118 762 115 479 (13 456) 13 Total Curent Assets 518,330,308 517,454,928 312 413 782 5 916 524 14 ~gard Des anated/F detl De 'atbn In est t 56 701 122 fi98 138 S6 56 567 5 , , , 04 133 678 15 Investment'n J__o' ~1/QEt~ 364,171 564171 E69885 (5714) Plant Assets 18 Land 17 Buildsgs 1B Accumulated depredation 19 BulWings less depreaation :ro Equlpnent :!1 Accumulated depredator :'~ Equipment less depreciation :'3 CashconsUlxyion 8 equipment ::4 ConsWdlon In progress 25 Total PIaM Assets Other aa(a L 26 Deferted 5narlcing costs (~ Q 27 Total Funds v 31,019,788 31,019,788 5165,698 854,092 I~BILITIES AND FUND E.A N ES Curten_t Liam Current maturities o! Long lartn debt Accounts payable -Dade Estimated conUedual settlements-net Awued expenses - Salanes PTO Interest Self-Insured programs Other Deferred liabilities Defamed revenue Total Curtenl Liabdi6es 26,116,781 26,116,255 28,943,532 (826,751) _ (11,005,656) (10 917 100) (9 gg8 458) (7 107 198) Lono-teml Debt (las curt t 515,117,125 315,199,155 317,045,074 (1,933,948) _ maturities) 14,670,544 14,631,360 13,503,518 1,167,026 (10,987,035) (10888046) (9818750) (1186285) 33,683,509 33,745,314 53,684,768 (1,259) 0 0 0 0 _ 149,364 110 613 90 283 59 081 519,963 786 520 074 870 320 985 821 (1 022 035) Fund balance 574,795 575 619 592 018 (17 223) 545,134,160 344,367,726 540129010 5005170 Total Funds (A) (B) (A) -(6) JULY JUNE JULY Change 2002 2002 2001 CY vs PY 5748,704 5750,554 3688,311 60,393 1,782,027 1,502,783 1,519,524 262,503 2.533,940 2,319,374 916,631 1,617.309 1,100,620 899,671 931, 212 1fi9,408 1,224,993 7,273,003 1,123, 177 101,816 347,600 280,849 152, 316 195,284 531,658 541,658 ~ 446, 687 84,971 136,570 134,566 97, 089 39,481 149,287 145,120 111 ,OBd 36,203 10,967 0 (5 322) 16 285 58,566,362 S7 847 578 SS 980 709 2 585 653 213,385,091 513 387 200 314 039 452 (654 361) 323,182.727 523 136 948 320 108 849 3 073 878 545134,180 544,367,726 $40129010 5005170 Flnslmnt Pam Larson • • • 1066PM Final HUTCHINSON AREA HEALTH CARE Statement o! Revenues and Exp¢nses Month and Period Ended Juty 37, 2002 CURRENT MONTH YEAR-TO-DATE R v nue ~~ Over (Under ) Budget Over (Under) Budyet YEAR-TO-0ATE 1 In patient revenue Actual Budpet Dollars Percent _ Actual 0udve[ Dollars Percent VARIANCE % 2 Out patient revenue 32,321,619 32,450,763 ` (5129,144) -5.3% $15,842,539 317,793,471 (31 850 932) -11 0% Julv 2001 315 2002 vs 2001 3 Resident Revenue 3,226,217 493 57 t3, 164,203 ~ X 82,014 2.0% - 23,170,650 22,fi95,113 ' ' 475,537 . 2 1% ,150,771 19 098 127 4.6% 4 Total patienVresident revenue _ 8 38 0 - 502 79 (9 OOt) -1 8% 3,498 768 3382 590 136 176 . 4 OY , , 3 263 847 21.3% Div_~NS , 41,414 $8,117,545 378,131 ( ) -1.2% 342,511,955 $43,651,174 51 339 219 ( ) -3 1% , , 3 7 2q, 5 Governmental 6 P¢I Discount ~ , , . $ 7,512,685 13.3% 6 Free Care 2,632,875 2,653,096 (20,221) -0.8% 18,855,568 19,002,730 (147 162) -0 e% 1 7 Total detluc5on Imm revenue 0 4 167 (4 767) -7p0 0% 0 29 167 , (29 1 fi7) . -100 0% 5,536 327 21 4 8 Nef pati¢nVresident revenue __ 32 632 875 33 408 539 32 657 263 33 (224 388) -0 9% S 18,855588 - 319 031 897 (5176 329 ) 100 8% 3 319 515 539 642 -100.0% 9 Other opera5rg revenues , , 31008 ,460,282 205 357,743 ) -1.5% 513,656,387 324,819,277 (37,162.890) ~]% , , E21 973 043 21 3% 10 Net ¢pera8rg revenue 33 439 545 72 33 480 854 10434 (341 308) 507% 151,957 144,326 7633 5.3% , , 1fi2 367 7.7% -6 4% se , - -1 2Y S23~B08 344 32g 963 601 (E7155257) <6% , E22,135410 . 7 6% 11 Salaries . 12 Employee Benefits 37,564,303 408 158 31,568,898 407 8 375,605 1.0% 310,787,542 511,790,754 ('03212) -3.6% 39 632 615 g 7 13 Professbnal and Medical Fees , 378 773 , 40 332 50 518 0.1% 2,647,687 2,880,855 (232,966) -6.1% , , 2 507 424 _ % 5 6% 14 Utilities, Mime ContradsBRepalrs , , 3 44,270 13.3% 2,470,785 2,395,306 75 477 3 2% , , . 15 Fppd, Drugs d SuppBes 766,080 761,933 24,147 14.9% 7,000,306 1,757,022 , (756 718) . -13 5% 2,327,600 1 0 6.2% 16 Othere xPense 393,238 437,749 (38,571) -8.9% 2,849,361 3,099,569 , (250 228) . -8 1% , 35,636 -3.4% 17 Minnesota Care 708,702 120,087 (11,359) -9.5% 747,729 839,500 , (91 779) . -10 9% 2,948,822 -3.4% 18 Bad debt 35,156 35,756 0 0.0% 244,720 246,091 , 371) (1 . -0 6% 624,583 19.7% 19 Interest 749,372 75,475 73,897 87.9% 527,999 528.324 , (325) . -0 1% 190,700 28.7% 20 p¢preuatlon 38,955 39,304 349 ( ) -0.9% 276,186 278,009 (1 821) . -0 7% 487,717 28 8.3% :?7 Total exper4ses 159912 158397 (1485) -09% 1,070,538 1068987 , 3541 . 03% 7,975 -2.7% Excess of net opera8ng revenue 53,435 649 S3 328 978 3108 733 3 2% $22,622 855 323 602 257 (31 059 402) -0 5% 1,073377 -03% . 't2 over (under) operetug expenses 321,311 943 6.2% N nocerd6rp gpvnn~ 53 896 - 3151 938 (3148042) -97 4% $1 185,489 31 287 344 (39855) -7.5% E823 467 gq Oq ::3 InvesUnenl Income , . , 24 Other noropemting revenue (net) 324,863 $28,548 ) (53 315 3199,827 (349 307) -24 7% 334 ::5 Plana 154gorn¢/(Loss) - 720 1,113 (393) -a5.3y, 8,720 (967) , 9 081 . -945 0% 1,744 -56.0% :g Totalnmoperatirg revenue 16,500 - 18500 #ON/01 111,633 - , 711833 ~ . #DN/01 (49,708) ~ -11fi.3% :'7 Nel Imm~e 341863 529681 512222 412% 5270 279 5198 866 37413 pON/01 545,779 3781,599 (3135620) -748% 31,455,768 51 460 210 (224442) 35.9% _ 3292 036 -7.5% , , -77% 37,175,503 30 5% i8 Patlent days . l 422 3 3 6839 1 1 (~) -12.8% 6 247 8 3% 30 Percent otto pang-budget beds-Has iW P , 43 8% , (2 ~ -0.0% 24,01 25,719 (1,108) d,4% , 24 480 - , 7 31 Potent occu a p rlcy-budget lleds-Nursing HOm0 . 89 7% q7.5% -3.7% -7.8% 43.0% 57.7% ~,6% -12.8% , 49 1% - .8% 32 FTE's . 95-4% -5.7% -0.0% 92.1% 96.3% d 2% -4 4% . -8.3% 33 Admissions (adjusted) - HosplW Doty 447.1 440.2 8.9 1.6% 433.8 440.2 . ~ 4 . -1 5% 93.8% -1.8% 3! Fxpenses(ne1)per admission (adjusted H i l l 507 544 (41) -7.8% 3,929 4 028 , (99) . -2 5% 478.8 4.1% 3i - osp a on y Revenue per admission(adjusted)-Hospital ~~ty 5,682 10 9 7 5,052 fi31 72.5% 4,751 , 4,885 (134) . -2 7% 3,755 4 657 4.7% ' 3B Nel Revenue per admisson(adjusted)-Hospital onl , 5 5 7 70,254 697 8.8% 9,883 9,985 . , 2.0% 3! y Discounts as a p4.rcenl ofrevenues , 50 5,390 360 6.7% 5,107 5,282 (775) -J 3% 93 38 FTE's per 700 admissions (adjusted) - Hospital on N 43.6% 5 4 43.4% 4 9 0.7% 0 5 0.3% 44.4% 43.4% 7.0% . 2.2% 4, 2 41.4% 3.5% 7 1 % 311 Days in Net Acmunis Recetvallle . . . 10.9% 4.8 4.8 0 0 -0 6 . (^ 411 Case Mbr -Home only . . % 4.6 0.1% 4': Nursing Hours / StaMardized Day -Home Ony 278 2.64 0,12 4.5% 2 73 284 0 ~ 3.2% 3 5% 69.5 -3.5% 1.78 7.11 0.05 4.3% 1 14 7 11 . 2.64 3.5% L . . 0.03 2.4% 7.14 0.0% FlnsVnnl Pam Larson . 22-Aug-02 Institution escription nterest Rate CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT July 31, 2002 Date Date Of Of Purchase Maturity mount US BANK FHLB 5.52% 3/1/01 9/9!04 370,000.00 Smith Bamey FNMA M 5.80% 3!25/02 4119/07 300,000.00 Smith Bamey FHLB C 4.375% 9!19/01 4111!05 750,000.00 Smith Bamey FHLB C 4.180% 9/25/01 4/19/05 270,OOO.D0 Smth Barney FHLB C 5.270% 6/27/D2 12/27/07 300,000.00 Prudential poo1336914 7.226% 123196 02012026 34,498.13 F~ected life 6.2 years Smith Barney FHLM-C 4.650% 1121/01 Sf21/07 300,375.00 Prudentail pool 336399 7.270% 12 31 96 02 01 2026 46,560.63 F~eded life 4.1 years Prudential FHLM-M 5.00% 11/29/01 1129/16 200,000.00 Smith Bamey FNMA pass thru 7.50% 12!2055 06ro1/02 1,116.90 Prudential FHLB 6.00% 928ro1 928/11 385,000.00 Prudential FHLB 5.00% 3/14102 12/14/06 200,000.00 (Step Up) Smith Bamey FHLB C 4.80% 9125/01 10/4ro6 255,000.00 • Smith Bamey Money Market 2.11% 7/8!02 12/20!02 783,373.88 Prudential Money Market varies 1/2/02 Open 416,339.00 Marquette 1231'305 3.110% 5131102 06!02/03 400,000.00 Citizens Bank 3.150% 06/27/02 06!30/03 500,000.00 Citizens Bank 2.500% .02/14ro2 2114/03 200,000.00 Citizens Bank 2.650% 05/17/02 09/29/02 700,000.00 Marquette 2.650% 03!28102 08!01102 400,000.00 $6,812,263.54 • ~I ~ aJJ 2002 CITY OF HUTCHINSON FINANCIAL REPORT 2002 JULY 2001 2002 2002 2002 2002 JULY REVENUE REPORT -GENERAL JULY JULY YEAR TO ADOPTED BALANCE PE RCENTAGE MONTH MONTH ATE ACTUAL BUDGET REMAINING USED • TAXES 1,287,904.29 919,910.56 1,419,910.56 3,034,108.00 1,614,197.44 46.80% LICENSES 180.81 1,557.54 24,717.54 38,700.00 13,982.46 63.87% PERMITS AND FEES 22,224.27 23,365.86 144,891.56 200,500.00 55,608.42 72.27% INTERGOVERNMENTAL REVENUE 1,135,375.47 1,216,447.51 1,257,460.14 2,834,450.00 1,576,969.86 44.36% CHARGES FOR SERVICES 67,734.69 56,200.21 471,045.02 1,274,876.00 803,830.98 36.95% FINES & FORFEITS 12,113.44 10,008.13 47,254.83 60,000.00 12,745.17 76.76% INTEREST 4,368.67 947.46 23,223.98 32,000.00 8,776.02 72.57% REIMBURSEMENTS 41,939.62 6,302.12 118,088.03 130,875.00 12,786.97 90.23% TRANSFERS 201,853.00 210,592.90 427,351.90 1,339,700.00 912,348.10 31.90% SURCHARGES-BLDG PERMITS _669.45 (1,675.771 705.12 1000.00 294.88 70.51% TOTAL 2,774,363.71 2,443,676.52 3,934,668.70 8,946,209.00 5,011,540.30 43.98% 2002 CITY OF HUTCHINSON FINANCIAL REPORT 2002 JULY 2001 2002 2002 2002 2002 JULY EXPENSE REPORT-GENERAL JULY JULY YEAR TO ADOPTED BALANCE PERCENTAGE MONTH MONTH ATE ACTUAL BUDGET REMAINING USED 001 MAYOR 8 CITY COUNCIL 7,640.66 8,294.04 30,257.50 62,664.00 32,406.50 48.29% 002 CITY ADMINISTRATOR 25,817.01 23,717.47 126,808.33 235,467.00 108,656.67 53.85% 003 ELECTIONS 28.64 380.28 16,371.00 15,990.72 2.32% 004 FINANCE DEPARTMENT 55,825.21 51,369.30 221,229.99 397,404.00 176,174.01 55.67% 005 MOTORVECHICLE 23,965.25 19,757.12 103,737.73 172,899.00 69,161.27 60.00% 006 ASSESSING 0.00 38,000.00 38,000.00 0.00% 007 LEGAL 8,189.18 11,781.21 66,127.59 121,000.00 54,872.41 54.65% 008 PLANNING 24,422.78 15,672.84 86,637.53 134,879.00 48,241.47 64.23% 009 INFORMATION SERVICES 9,561.29 10,255.88 53,341.41 175,664.00 122,322.59 30.37% 110 POLICE DEPARTMENT 228,187.90 260,187.71 1,249,025.64 2,276,076.00 1,027,050.36 54.88% • 111 SCHOOL LIAISON OFFICER 2,288.90 (386.51) 0.00 0.00% 115 EMERGENCY MANAGEMENT 3,701.65 1,307.35 32,661.34 27,000.00 (5,661.34) 120.97% 120 FIRE DEPARTMENT 23,661.37 46,012.13 178,826.78 351,864.00 173,037.22 50.82% 130 PROTECTIVE INSPECTIONS 14,048.88 21,701.96 105,249.18 166,171.00 60,921.82 63.34% 150 ENGINEERING 57,922.65 52,741.23 255,145.35 451,487.00 196,341.65 56.51% 152 STREETS 8 ALLEYS 80,716.00 93,728.27 472,000.15 671,026.00 399,025.85 54.19% 153 MAINTENANCE ACCOUNT 9,409.15 0.00 0.00 0.00% 160 CITY HALL BUILDING 18,473.11 19,889.68 87,192.16 154,768.00 67,575.84 56.34% 201 PARK/RECREATION ADMINISTRA 17,586.36 18,399.43 106,220.71 186,603.00 80,382.29 56.92% 202 RECREATION 54,798.79 64,267.25 169,603.92 229,706.00 60,102.08 73.84% 203 SENIOR CITIZEN CENTER 10,882.23 9,965.16 52,641.46 109,968.00 57,326.54 47.87% 204 CIVIC ARENA 22,664.78 8,301.30 126,399.37 271,693.00 145,293.63 46.52% 205 PARK DEPARTMENT 106,368.13 110,059.08 474,480.95 853,622.00 379,141.05 55.58% 206 RECREATION BUILDING 8 POOL 12,595.66 14,758.19 58,325.32 114,046.00 55,720.68 51.14° 207 EVENTS CENTER 11,521.00 34,989.60 61,553.45 77,092.00 15,538.55 79.84% 250 LIBRARY 3,732.70 3,739.81 89,059.11 129,377.00 40,317.89 68.84% 301 CEMETERY 19,035.08 16,309.59 64,333.75 125,625.00 61,291.25 51.21% 310 DEBT SERVICE 25,186.15 0.00 0.00 176,350.00 176,350.00 0.00% 320 AIRPORT 18,055.29 11,121.51 36,425.61 238,386.00 201,960.39 15.28% 350 UNALLOCATED GENERAL EXPE 171,309.71 172,702.75 341 138.85 ~ ~. 781,OOL00 439,862.15 43.68% TOTAL 1,067,566.87 1,100,671.99 4,648,803.46 8,946,209.00 4,297,405.54 51.96% • ~.~~~)~ r 2002 JULY REVENUE REPORT-GENERAL TAXES LICENSES PERMITS AND FEES INTERGOVERNMENTALREVENUE CHARGES FOR SERVICES FINES 8 FORFEITS INTEREST REIMBURSEMENTS TRANSFERS SURCHARGES -BLDG PERMITS TOTAL CITY OF HUTCHINSON FINANCIAL REPORT 2001 2002 2002 JULY JULY YEAR TO ADOPTED BALANCE PERCENTAGE MONTH MONTH ATE ACTUAL BUDGET REMAINING USED 1,287,904.29 919,910.56 1,419,910.56 3,034,108.00 1,614,197.44 46.80% 180.81 1,557.54 24,717.54 38,700.00 13,982.46 63.87% 22,224.27 23,385.86 144,891.58 200,500.00 55,608.42 72.27% 1,135,375.47 1,216,447.51 1,257,480.14 2,834,450.00 1,576,969.86 44.36% 67,734.69 56,200.21 471,045.02 1,274,876.00 803,830.98 36.95% 12,113.44 10,008.13 47,254.83 60,000.00 12,745.17 78.76% 4,368.67 947.46 23,223.96 32,000.00 8,776.02 72.57% 41,939.62 6,302.12 118,088.03 130,875.00 12,786.97 90.23% 201,853.00 210,592.90 427,351.90 1,339,700.00 912,348.10 31.90% 669.45 1,675.77_ __ 705.12 _ 1000.00 ,..~_________ 294.88 W____ ~_____ _ 70.51% 2,774,363.71 2,443,676.52 3,934,668.70 8,946,209.00 _ - 5,011,540.30 43.98% Gene21 Govt. 164,830.53 150,841.66 794,741.07 1,509,116.00 733,403.48 52.66% Public Safety 257,839.62 475,292.14 1,565,762.94 2,821,111.00 1,255,348.06 55.50% Streets&Alleys 152,687.53 102,556.36 814,337.66 1,322,513.00 595,367.50 61.58% Parks 8 Recreation 277,657.84 188,157.57 1,032,063.56 1,842,730.00 793,504.82 56.01% Miscellaneous 214,551.15 ~ 183 824.26 441 898.21 1,450,739.00 919 781.68 _30.46% TOTAL 1,067,566.87 1,100,671.99 4,648,803.46 6,946,209.00 4,297,405.54 51.96% y~a~~ Potice/Emergency Management Services • 10 Franklin Street SW Hutchinson, MN 55350-2464 320.587-2242/Fax 320-587-6427 The Honorable Marlin Torgerson City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 Dear Mayor Torgerson: The 28"' Annual Arts and Crafts Festival /Taste of Hutchinson sponsored by the Hutchinson Area Chamber of Commerce will be held Friday, September 13 from 10:00 a.m. to 6:30 p.m. and Saturday, September 14 from 9:00 a.m. to 4:00 p.m. Because of the difficulties we have encountered in the past, due to enforcement action we have taken along Jefferson Street regarding parking complaints, I would like to request that the council pass a resolution temporarily suspending the parking restrictions. I would request that parking be allowed on the west side of Jefferson Street from Washington Avenue to Fifth Avenue SE. These five blocks are currently signed "No Parking Bike Lane" on the west side. I would request that this temporary easement in parking enforcement be in place from 6:00 a.m. on Friday the 13"' until 6:00 p.m. on Saturday the 141h. The police department would work with the street department in coordinating the marking of the signs. Due to traffic congestion problems along Main Street and around Library Square during this weekend we are also going to move the weekly Saturday Farmers Market to First Avenue SW between Franklin Street and Glen Street. Please advise us of your wishes. Respectfully, HUTCHINSON POLICE SERVICES David E. Erlandson Lieutenant DEE:Ikg Pooled on recydW paper ~~ ~~~ August 19, 2002 • Resolution No. 12010 RESOLUTION TEMPORARILY SUSPENDING PARKING RESTRICTIONS ON JEFFERSON STREET WHEREAS, the 28a' Annual Arts and Crafts FestivallTaste of Hutchinson will be held Friday, September 13 from 10:00 a.m. to 6:30 p.m. and Saturday, September 14 from 9:00 a.m. to 4:00 p.m.; and WHEREAS, there have been difficulties in the past along Jefferson Street regarding pazking complaints; and WHEREAS, there have also been traffic congestion problems along Main Street and around Library Squaze during this weekend; NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Parking will be temporarily allowed on the west side of Jefferson Street from Washington Avenue to Fifth Avenue SE. 2. The weekly Saturday Farmer's Mazket will be moved to First Avenue SW • between Franklin Street and Glen Street. Adopted by the City Council this 27s' day of August, 2002. Marlin Torgerson, Mayor Gary D. Plotz, City Administrator ~~b)I • RESOLUTION NO. 012 RESOLUTION PROVIDING SUPPORT TO MCLEOD COUNTY TO PROCEED WITH JEFFERSON STREET PROJECT -SAP 43-625-18 CITY PROJECT 02-18 WHEREAS, the County of McLeod and the City of Hutchinson are working cooperatively to provide sewer, water, road reconstruction and storm sewer to the Jefferson Street neighborhood. WHEREAS, the estimate for the project was $1,008,217.65 and the low bid on the project was received from Duininck Bros Inc. in the amount of $791,239.20. WHEREAS, the County Board awarded the contract contingent on the City of Hutchinson also approving/recommending proceeding with the project. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the Hutchinson City Council herebysupportstheMcLeodCountyBoardinproceedingwiththe above listed improvement project. Adopted by the County Board this 27h day of August, 2002. ATTEST: • GaryPlot~CityAdministrator Marlin Torgerson, Mayor • y~b~a RESOLUTION NO. RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5059 LETTING N0.9/PROJECT NO.02-18 WHEREAS, cost has been determined for the improvement of: Project No. 02-18 Jefferson St SE from Century Ave SE to 4D0' South of Jefferson Ct, including Jefferson Ct by construction of storm sewer, trunk and lateral sanitary sewer and services, trunk and lateral watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, bike trail, street lights and appurtenances, and the bid price for such improvement is $790,439.20 and the expenses incurred or to be incurred in the making of such improvement amount to $189,705.41 so that the total cost of the improvement will be $980,144.61. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $0.00 and the portion of the cost to be assessed against benefited property owners is declared to be $384,882.86. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2003 and shall bear interest at the rate of _ percent per annum from November 1, 2002. • 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided bylaw, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 27th day of August 2002. Mayor City Administrator • ~~~b~~ RESOLUTION NO. RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT • ASSESSMENT ROLL NO. 5059 LETTING N0.9/PROJECT NO. 02-18 WHEREAS, by a resolution passed by the Council on the 27th day of August 2002, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving: Project No. 02-18 Jefferson St SE from Century Ave SE to 400' South of Jefferson Ct, including Jefferson Ct by construction of storm sewer, trunk and lateral sanitary sewer and services, trunk and lateral watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, bike trail, street lights and appurtenances. WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on thel4th day of September, 2002, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the • notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2002. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 27th day of August 2002. Mayor City Ad • PUBLICATION NO. NOTICE OF HEARING ON PROPOSED ASSESSMENT ' ASSESSMENT ROLL NO. 5059 LETTING NO. 91PROJECT NO. 02-186 • TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council will meet at 6:00 P.M. on the14th day of September 2002, in the Council Chambers at City Hall at Hutchinson, Minnesota, to consider and possibly adopt, the proposed assessment for the improvement of: Project No. 02-18 Jefferson St SE from CenturyAve SE to 400' South of Jefferson Ct, including Jefferson Ct by construction of storm sewer, trunk and lateral sanitary sewer and services, trunk and lateral watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, bike trail, street lights and appurtenances. Adoption by the Council of the proposed assessment against abutting property may occur at the hearing. You may at anytime prior to certification of the assessment to the County Auditor, pay the entire assessment on such property, with interest accrued to the date of payment, to the City Administrator. No interest shall be charged if the entire assessment is paid by November 15th, 2002. You may, at anytime thereafter, pay to the City Administrator the entire amount of the assessment remaining unpaid, with interest accrued to December 31st of the year in which such payment is made. Such payment must be made before November 15th or interest will be charged through December 31 st of the succeeding year. If you decide not to prepay the assessment before the date given above, the rate of interest that will apply is 10 percent (plus or minus) per year. The • right to partially prepay the assessment shall be until November 15, 2002. The proposed assessment is on file for public inspection at the City Administrator's Office. The total amount of the proposed assessment is $ Written or oral objections will be considered at the meeting. No appeal may be taken as to the amount of an assessment unless a signed, written objection is filed with the City Administrator prior to the hearing or presented to the presiding officer at the hearing. The Council may, upon such notice, consider any objection to the amount of a proposed individual assessment at an adjourned meeting upon such further notice to the affected property owners as it deems advisable. If an assessment is contested or there is an adjourned hearing, the following procedure will be followed: The City will present its case first by calling witnesses who may testify by narratives or by examination, and by the introduction of exhibits. After each witness has testified, the contesting party will be allowed to ask questions. This procedure will be repeated with each witness until neither side has further questions. Afterthe City has presented all its evidence, the objector may call witnesses or present such testimony as the objector desires. The same procedure for • questioning of the City's witnesses will be followed with the objector's witnesses. PUBLICATION NO. ASSESSMENT ROLL NO. 5059 LETTING NO. 9/PROJECT NO. 02-18 PAGE 2 • 2. The objector may be represented by counsel. 3. Minnesota rules of evidence will not be strictly applied; however, they maybe considered and argued to the Council as to the weight of items of evidence or testimony presented to the Council. 4. The entire proceedings will be tape recorded. 5. At the close of presentation of evidence, the objector may make a final presentation to the Council based on the evidence and the law. No new evidence may be presented at this point. An owner may appeal an assessment to District Court pursuant to Minnesota Statutes Section 429.081 by serving notice of the appeal upon the Mayor or CityAdministratorwithin 30 days after the adoption of the assessment and filing such notice with the District Court within ten days after service upon the Mayor or City Administrator. Under Minnesota Statutes, Section 435.193 to 435.195, the Council may in its discretion, defer the payment of this special assessment for any homestead property owned by a person 65 years of age or older for whom it would be a hardship to make the payments. When deferment of the special assessment has been granted and is terminated for any reason provided in that law, all amounts accumulated, plus applicable interest, become due. Any assessed property owner meeting • the requirements of the law and the resolution adopted under it, may within 30 days of the confirmation of the assessment, apply to the City Clerk, for the prescribed form for such deferral of payment of this special assessment on his property. Gary D. Plotz, City Administrator City of Hutchinson, Minnesota PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, AUGUST 29TH, 2002 AND THURSDAY, SEPTEMBER 5TH, 2002. n U • RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY Resolution No. 12015 WHEREAS, the Hutchinson Police Services has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70, Subdivision 2, Paragraph C for the appropriation and sale at auction of unclaimed property. AND WHEREAS, the unclaimed property has been in the possession of the police services for more than sixty (60) days; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." • Adopted by the City Council this day of August, 2002. Mayor City Administrator • yC b~3 ~tttaef7~rent Case Number Bicycle Descriptie~~ -_- l~2-[~5 Fluffy/Menas~'~6 r';rtiCa I r~-~~~ ... H'~u~fy~w~r~n~~l~ur le ~2-9 _ e+~'innf"~~p"c~u~~r~'J~arld pert w~2-~~~ ~ .n 2~"OMen'1~1'~~1~',~ntele~pe ~.... _ Q-08 .. __ _.ww... ~....~.. Her l4"'lMelBackv~~ter . ...~ .... QTQ8?2^ ..... Y >, l~uf-f 1ar~~r~ X126 limn C~autr mm... duff l24°"men°l~ar~~~ .~ ......_ C1-C1~~ ........~._ m..... - ~.~... .......~~ ~~~....~ ., Sc~rwir~l2~"~"MI~~a' -11 C9~}'~ .__..~~...~...... _~ ...~_.~ ~~..~. 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M"ti~1c'~~r~'~~~~~'~r~i'A~4,P'AI,~~C~IIYImr~L`~~~r~~,.~.~.... ~ ^~ °' _uwi RESOLUTION NO. 12013 RESOLUTION APPROVING PRELINIINARY AND FINAL PLAT APPROVAL TO BE KNOWN AS SELTZ SUBDIVISION WHEREAS, Frederick and Rosewitha Seltz and Hennen Furniture Inc. applicants and owners have requested a preliminary and final plat to be known as Seltz Subdivision for platting of land under the Hutchinson Ordinance and all proceedings have been duly had thereunder, and WHEREAS, said plat is consistent with the City Plan and the regulations and requirements ofthe laws ofthe State of Minnesota and the ordinance ofthe City of Hutchinson and WHEREAS, the existing property legal description is as described in Exhibit A • WHEREAS, said plat is situated upon the fallowing described land in McLeod County, to-wit and would be newly platted as SELTZ SUBDIVISION, WHEREAS, the Planning Commission has recommended approval of [he subdivision with conditions; BE IT RESOLVED BY THE CITY COUNCIL OF THE CTI'Y OF HUTCHINSON, MINNESOTA: Tha[ said preliminary plat of Seltz Subdivision is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations ofthe City of Hutchinson and the laws ofthe State of Minnesota subject to the following conditions: a. Prior to filing of the plat, the subdivider's agreement must be executed. b. If a portion of the road on the east side is constructed, proper fain arounds shall be dedicated. Adopted by the City Council this 2T" day of August, 2002. L ATTEST: Gary D. Plotz Marlin Torgerson City Administrator Mayor ~IC\~ ~ecnon o0 SE i ~< of one SE i ra ` Y`11 ~' 1 ~ ~"'~~' or Sec ~isn 32 v-~~ KNOW ALL MEN BV THESE PRESENTS: Thal Frederick H. Selq ono Ro»wirna R. Seitz, nuaband and wife. He owners. o} Ine following described Droperry situated in 1M Couny of McLeod, State of Minnesaia, to rir That Don of me Southeast Warner of the Southeast Waner or Senion 32, Townanip 117 Nam, Ranpe 29 Weab Mdeoa County, Minneaala, deacriDeO as lollora: Commenting of rM nonhwaat caner of the Eas HaH of the Southeav Ouartar Of the Soutneam Worter: menu Sourn 89 degrees 56 minutes 23 seconds Weab amumed Dealrp abnp me rwrth Noe of acid soamea:, Water of rM Southeast Quarter 14.50 fern: menu Sown 3 degrees 29 minurss 53 seconds West 660.00 feet to the point o} Deginnlnq o} the land to De described; rMnu North 69 degrees 56 minugs 23 seconds East, paallsi with the north line of aald Soumeaat Ouaner o1 the Somheasr Quarter 660.00 feu: thence South B9 degrees 58 minmea 48 seconds Eaat 11.86 feU to IM east Ilne o1 aal0 SoutMast Ouoner of the Southeast OuorteC thence Sourn 4 degreea 23 minmes 58 seconds Wsu, along said wet line 664.05 fear to the soumeasr caner of sold SoulMOSI WRtsr o/ rM Soumsaat Quarter: thence South 89 degrees 59 minutia IB seconds Weal along 1M aourh Ilns of aald SoutMmt Wartsr of tAs Sourheeu Water 861.18 Let to me southrear comer of /M Emt HaH of aald Southeast Warner of ma Soutneasr Ouortar: thence North 3 degrees 28 mmutes 53 secorMa Eaat 662.69 fear to the palm a1 beplnnlnp. Except rM Sourherry 50.00 leer msreof. And the 50 Urn Half of Me Sourhreat OuOner a} Section 33. Tornanlp 1 I7 Nonn, Range 29 Wear, McLeod County, Mlnneaora. Except Me SowMrry 50.00 fNt thereat. Also excepnrsp the }olbrlnp descrWea portals ham said South Half of rM Sournrur Worter of Section 33. Beginning ar the Mrrhrur corner o} sold SourA Half of rM Sourhweat Ouarsr: rMnce South 89 degreea 58 mmursa 15 seconds East, assumed Dsatnp, alorp ties north line of said SouM Mal} a} rAe 6owhrest Water 898.00 feet: Ihmce Soum 3 degrees 28 minutes 53 seconds Wear 660.00 fear Hence Nonn 89 degreea 58 minurss 15 seconds Weat 700.00 Ln: tMnde North 89 deprua 5B minurea 48 aeconda Weat 208.62 feet to the warn Ilne o} saM South HaH of the Soumreu Quarter: tM1ence North 4 degrees 23 minutes 58 aecorMS EaaL abnp sad rear une 660.76 hn to IM point o} Deginnlnq. Also, Ihot pan of sold Soum Hal} of rM Soutnresr Wanu dsac1lDed os lollora: A 66.00 f00r wide atrlD o} IarW lying westerly of and odpinlnq o Ime dexrlDed as Deplmm~g ar tM soulMaar corner of said South HaH o1 tM SOUthwear Ouaner; thence norrMrlr to tM innraac flan rIM a Ilse 75.00 fur south and parogsl rlrh tM centerline o} Trunk Hlpnray No. 7 diatanr 16.00 Let east, as measured along sold parallel Ilne, of fns east Ilne o1 said South Half of rM So Wnrasr Quarter. Also, mat pan of said South Holf o} the Sou mreat Ouarru aeacnbed as folwrs: Beglnnlnp at rho mrensx don o} me earn Ilne of sold south HaH o} me $ournwur Quarter rlrh the aoutMrly Ilne of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT N0. 43-22, according ro rM recorded Dlar rMreo T, mence Norm B9 depress 49 mkwrn 29 aKOnds Weal dbnp aoW aourherly Rna 82.02 feet: thence NQgh 0 depraes IO minu raa 31 saconda Eml, along sold sourhMy Ilne 154.66 feet: thence Nonn 89 deprua 49 minurss 29 aconda WuL along mM southerly Ilm 557.74 }eat; mence South B6 degreea 07 minutes rn seconds West, obnp acid aomherlr une 98.42 feet: mence North 89 depress 49 minutes 29 aeconda Wur, alorp raid aoumuly Ilne 402.96 feat ro LAS eaarerry Ime of MCLEOD COUNTY MIGHNAY RIGHT OF WAY PLAT NO. 42, accordlnp ro the recorded plat IhereoY. thence South 57 degrees 08 mmutes 59 seconds West, abnp aald easterly Ilne o} MttE00 CWNTY RIGHT OF WAY PLAT NO. 42 a dls Lance o} 107.58 feet: Hence South O degreea 10 minutes 09 aeconda Weft, along said eas tarty Ilne of MCLE00 CWNTY HIGHWAY RIGHT OF WAY PLAT N0. 42 a distance of 544.02 Let: thence Soum 89 depras> 49 minurea 29 seconds Eaar. porollel with said southerly lim of MINNESOTA DEPARTMENT l7F TRANSPORTATION RIGHT OF WAY PLAT NO. 43-22 a dstance of 1215.42 fear to me east Ilne o} aald South IbH o1 the Somnweat Ouoner: mence Nonh 2 degrees IDB mlmlua 25 secontls EaaU along aald agar Ilne 455.28 hn ro rM potnr o} Deginnlnq. .ALSO, tool parr a! sold South HaH of 1M Sourhrest Quarter Irinp natMrly o1 the southerly Ilne of sold MMAIESOTA DEPARTMENT CF TRANSPORTATION RIGHT OF WAV PLAT N0. 43-22. Also, thm Dar of said South HaH o} the Southrast Water nor known as Parcel 15, Parcel 15 A and Parcel IS 8, all In sold MCLE00 COUNTY HIGHWAY RNsM OF WAY PLAT NO. 42. And toot Mennen Properties, LLC, a Minnesma Corporatlon, fu omen, and that Wells Forgo Bonk Mlnneaora, NA, mortgagee, of the followlnp described Droperry alrymed In tM Couny of McLeod, State of Mlnne sofa, to rlr That Dan of me Soum Half of the Sourhreat Quarter o} Sec lion 33, Towmhlp 117 NorM, Ranpe 29 West, McLeod County, Mlnneaora, described as follows: CommenUnq at rM Imenecrlon of fns eaar Ilne 01 said SouM Half o} the Soumwear Quarter with tM aoutMrly line o} MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43-22, dccordlnp to rM receded Dlar theruf, rMnce North 89 dsprua 49 minurss 29 aeconda Wuo abnq aald aoutherlr Ilns 82.02 Let; menu Norm 0 depraes 10 minutes 31 seconds Eou, along sold soumeAr une 154.66 feel Hence North 89 degrees 49 mmutes 29 saconda Wesr, alorp amm southerly line 424.01 Peer ro tM1e Dolor of Deplnrunp of the land ro De described; rMnce contlnuing North 89 depros 49 rMnuraa 29 aeconda Wut along sold asutherly Ilne 133.73 tear thence South 86 depraes OS minutes OS seconds Weat, along sold sourMrry line 98.42 tut: thence North B9 degreea 49 minurea 29 aecorMs Wur, along sold sournerly Ilns 402.96 feel Io the easterly Ilne of MCLEOD COl1NT1' HIGHWAY RIGHT OF WAY PLAT NO. 42, attadlnp to roe recorded plat thereoY, Hence SamA 57 degreea OB minurea 59 saconda WuL along aald easterly line of MCLEOD CWNTY HIGHWAY RIGHT OF WAY PLAT NO. 42 o Olatanu of 107.58 feet, mence SouM O degreea 10 minurss 09 saconda Weal along sold e4aHrly qM a} MCLE00 COUNTY HIGNWA7 RIGHT OF WAY PLAT NO. 42 a dlstonce o} 544.02 }ear mence South B9 tlepreea 49 minurea 29 seconds Eost, paallel rlrh sold aotnherly Ilne o1 MINNESOTA DEPARTMENT OF TRANSPORTAT1ON RIGHT OF WAY PLAT NO. 43-22 a diamnca of 725.07 leer: mence Norrn O degrees 10 minutes 09 aeconda Emt. Daralkl wlm said aaaterly line of MQEI,yp CWNTY HIGHWAY RIGHT OF WAY PLAT NO. 42 /- o dlstonce o} 609.67 feet to the point of Oeglnnlnq. 1~ Wao, Mat pan a} sold Sourn HaH of Me Soumwear Ovarty de acriDad as toNOwa: ~~ Beginning m rho inrersscrlon of the east Ilne of sold Soum Half of rM 6omhrasr Worrer wrrh Me sournerly line of MINNESOTA DEPARTMENT OE TRANSPORTATION RIGHT a WAY PLA7 f•D. 43-22, /~ accordlnq to tM ncordsd plat mereo}: menu NorM 69 Oeprees 49 rtunmea 29 aeconda Wem, along sad aoumerly Ilne 62.02 het: rMnce Nonh 0 degreea 10 minwsa 31 aeconda EaaU along aald L~ aoutMrly Ilne 154.66 fear; thence North 69 depreu 49 mmutes 29 aeconda Weat along said aauMaHy line 424.01 fur: mence Sourn 0 degrees 10 minutes 09 seconds Wnt, paralel rIM Me samerly r line o} MCLE00 COIXJTY HIGHWAY RIGHT l)F WAY PLAT N0. 42, occadlrp ro me recorded Dim thereat, a dlaranca of 609.67 feu; thence Sourn 89 deQrna 49 minmu 29 seconds Eaar 490.35 fear to me eaar line of cola Sourn H41f of me Sourhwur Water; Hence Nonn 2 degreea OB minutes 25 seconds East, along gala east Ilne 455.28 fast to Has point o} Depinnlnp. Excepting muamom flat Darr o} sold $ourh Hall of tM Sourhrau Ovanu lying aaaterly of alM diatanr 66.00 feat watarly of a Ime described as beglnnirp at the sauMeaat wrnsr of sold Sourhrut Warren, rMnce narMrry, to Ine Imenetrbn Wih a Ilne 75.00 Let south and parallel wun the ten ratline o} Trunk Hlphway No. 7 distant 16.00 Lei eaaL as memurad along sold parallel Ilne o} tM soar Ilm of sold South MoH of the Saurhrem Ouaner. thus caused me same to De surveyed and Dla tied as SELTZ SUBDIVISION, arW Oo Mraoy Donate and dedicate to the DuDlic for DuDlic use forever tM tMroupn}area arM also aediwre the eassmenn os aMwn on rNs pier }or dralnape and urlllrr ourooaea atilt. C Hutchinson City Center MEMORANDUM DATE: August 22, 2002 TO: Hutchinson City Council FROM: Hutchinson Planning Commission 111 Hassan Street SE Hutchinson, MN 55350.2522 320.587-5151/Far 320.234-4240 SUBJECT: CONSIDERATION OF A PRELIMINARY AND FINAL PLAT TO PLAT 4 PARCELS WITHIN THE GATEWAY ZONING DISTRICT NEAR THE INTERSECTION OF STATE HIGHWAY 22 AND STATE HIGHWAY 7 AS REQUESTED BY FREDERICK AND ROSEWITHA SELTZ; AND HENNEN FURNITURE INC. Pursuant [o Sections 12.10 and 12.20 of the Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a preliminary and final plat. HISTORY This area was annexed into the City in 2001 through an orderly annexation agreement with Hutchinson Township. There was some development pressure to have services available [o this area, particulazly due to the impending Yamaha dealership relocation. A preliminary plat was approved by the Planning Commission on June 18, 2002, which involved four property owners: Jim Heikes, Fred and Rosewitha Seltz, and Hennen Fumiture, Inc. Mr. Heikes withdrew his property from the plat on July 18, 2002. The withdrawal made it necessary for the remaining property owners to revise the plat and submit a new preliminary and final plat. The request no longer includes extension of water, sewer, or roadways, because Yamaha has reconsidered their plans to construct at that location and has relocated east of the City, StafFs understanding, is that Yamaha would purchase the newly subdivided Loi 1 (on revised preliminary plat). The preliminary plat would be known as Seltz Subdivision. The plat is a four ]ot subdivision located on Hwy 7 East and Hwy 22. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee was paid. 2. Notices were mailed to [he surrounding property owners as well as published in the Hutchinson Leader on August 8, 2002. 3. The application is requesting subdivision of 61 acres into 4 parcels. RECOMMENDATION The Planning Commission, on August 20, 2002, voted to recommend approval ofthe preliminary and final plat with the following conditions: 1. Prior to filing of [he plat, the subdivider's agreement must be executed. 2. If a portion of the road on the east side is constructed, proper tum arounds shall be dedicated. Respectfully submitted, William Arndt, Chairman Hutchinson Planning Commission cc: Frank Fay, representative • Fred and Rosewitha Seltz Hennen Fumiture Inc. MNDOT Pnnrtd on rxyckd paper - ~ C~)I CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Prepared By: Planning Staff: Jim Popp, Brad Emans, Dolf Moon, Don Nelson, c, Jean Ward, John Rodeberg, John Webster, John Olson, Marc Sebora, Ken Merrill, Gary Plotz, Lenny Rutledge, Barry Greive, Mark Schnobrich, Steve Madson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: August 12, 2002 -Meeting Date: August 20, 2002 Applicant: Frederick Seltz and Hennen Properties, Property Owners (Frank Fay, representative) PRELIMINARY PLAT -REVISED PLAT AND FINAL PLAT Brief Description This area was annexed into the City in 2001 through an orderly annexation agreement with Hutchinson Township. There was some development pressure to have services available to this area, particularly due to the impending Yamaha dealership relocation. A preliminary plat was approved by the Planning Commission on June 18, 2002, which involved four property owners: Jim Heikes, Fred and Rosewitha Seltz, and Hennen Furniture, Inc. Mr. Heikes withdrew his property from the plat on July 18, 2002. The withdrawal made it necessary for the remaining • property owners to revise the plat and submit a new preliminary and final plat. The request no longer includes extension of water, sewer, or roadways, because Yamaha has reconsidered their plans to construct at that location and has relocated east of the City. Staff's understanding, is that Yamaha would purchase the newly subdivided Lot 1 (on revised preliminary plat). The preliminary plat would be known as Seltz Subdivision. The plat is a four lot subdivision located on Hwy 7 East and Hwy 22. GENERAL INFORMATION Existing Zoning: GT- Gateway Property Location: Hwy 7 East and Hwy 22 Lot Siu: Approximately 61 acres Existing Land Use: Vacant -Agricultural Adjacent Land Use And Zoning: Commercial and Agricultural Comprehensive Land Use Plan: Commercial Zoning History: Property was annexed to the City of Hutchinson in 2001 • Applicable Regulations: Chapter 12, Section 12.10 Preliminary Plat/Final Plat y~~~ Preliminary P1at/Final Plat Seltz and Hennen - Seltz Subdivision Planning Commission- August 20, 2002 Page 2 SPECIAL INFORMATION Transportation: Parking: Physical Characteristics: Other Issues/Analysis: Utilities/Streets Recommendations: Hwy 7 East and Hwy 22 Parking will be determined by the Gateway Ordinance requirements as development occurs. The property has some wetland area on the southwest area. Property has been farmed for a long time. As stated previously in the report, the applicants are not proposing utility or road improvements at this time. However, it is imperative that stipulations of when improvements are required, be defined. These items will be identified in the subdivider's agreement. The proposed rights of way are 70 feet wide and the preliminary plat indicates the appropriate location for future roadways. There is a temporary cul de sac indicated on the western proposed road, but it is not indicated the same on the eastern portion of the road. Staff does recommend approval of the preliminary and final plat with the following recommendations: Prior to filing of the plat, the subdivider's agreement must be executed. If a portion of the road on the east side is constructed, proper turn azounds shall be dedicated. Cc: Frederick and Roswitha Seltz, 24668-240`" St., Hutchinson MN 55350 James and Carol Heikes, 15873 Hwy 7, Hutchinson MN 55350 Hennen Properties, 1995 Hwy 15 N, St. Cloud MN 56303 Frank Fay, ReMax Realty, 35 Main St. N., Hutchinson MN 55350 MNDOT -District Engineer and District 8 Office -Willmar Rob Collett, DNR Hydrologist John Brunkhorst, Mcleod County Highway Engineer ~-1L~~ ~ • • A. N ~~m ~dYb bunilW rl g -~__ ~~lLl~'S II , r I i ¢ i D II 1 I I I I I I RIfA LE 1369E lii [i 9C E~ SELT~ SUBDIVISION _~_.~ I yyI ~ S 1 ! 1 q ur~,Crtm I I N I I unr '4'T` ti 6LfN'K ~ 5 I/Y tlF 51V I/4 OF n+.. r...n.n.w.-....r 2 ~ f ~ + ~ I 1 .~ J J ~;', yyyy ~tli 6fF ~Y.11) M. !S6 V.I I~ r •` ~ ~n7 ~stidY~a ~ YEl1AI ~.~ W$~ W W °'- __ __- I ~~n ~_--___ --M _ .~___-__-_- _-___..._._-___--.._._~_._.. _. -~._, ~ ~i~ai -_ M1}!1 i r n v/ YMilAT1ED r . LLiA lw iln +M• ~; a V~ IRV 11pp4 p 11rrYrl l FN YI~M.OO I~ M. NIYMa Y\ V wrra I F \OM MY wnr tiwl\ Y M! M \lK Iln / I i~u ~w s~ z ~' ~ i :~," yl~ I I e°I ¢ 1 ~ I ~ 6LOCK 2 j ~~ SECTgp 33. T,I I7 N.. R.ZB W. & 2 ~~C -~ c I e z0p~ ~' _.. dR a.... ~. / ea: w ~.. ~~ec~Y..-..~.. w.._. Iw~.~w~.iwm ' °~.°v~' I Ike ~.~~+~/~M1MR4~Id \rT.w_rrrv y~ .,.® ml.ti~ ~~ nrr~ n nv ~r w ~w-...lu NI o ~ ..r,.~.,.._.. r.r. \ re n ~y ~ 1~R /r. w 0Yr I tl0 ~nrp~y vwrr r+wMrrY~r~w• daFn.Y~~••wwrra Ye~Yr r.ra irr.w~ 0~n 0 IV M1~V ~r~r~wlwYS~lgn-=ins w~1Ii~1~r~uc\r°`T-^'-r. ~~~r.Tifi~ti~G •~n 9WW--Lh'Yrrun~ U~~rnY 4~ m~i r°v u -r.r s. rwrrr r~r~r~Ynl~./4 mnluwr~w~~~swl~r.rr_M• R d~~W ~qM~~ •/ IR.dpy4~1/MY~r Nrd lY ry dM1~V/rMYWodu~l~Yfw\V~• Twl+r~nlYd.dT wW.w__h~ r4 ~~Ar~- A~W~. .dww~rl\1v~Y Yw ~/a r~T~+`a"T'w~.1`n~arr~w.r«.r.~.....r... ~..Y..~..~w..d~r.r /. rr~~. r~~~ 1y~~rlyy Y~O:~ V~Id~lrurr~alw My 4/ rWOYYOM~V~~r~~~M9M iu~~YOMrIrrrY ~M~~i~YiYrY~Y~ ^~ O 1 (I~ V Y~MYNM~VY_ urn. Yr ~. ~1 I...l~YS ar~__. ..r/1 ~r...rrM«... Irtir wrlYYW/~RWY~ir~/r w.rlrM1V rYYia~~Y~r/ m/~~r~~.-~~IwY~V _ YVr~d.WrarM~r\ Y~~ N=T1~~ LLG r Twr NwY h wv~ d Y M M W wr\ ~ tiWr a er YuY ~nrw rYrri~r ~ w oar ~'Ylru \w ~ • RECENED ~~~ N _ SELTZ SUBDIVISION PRELIMINARY PLAT --"` -fir-- I...w®„~„ ~ ....i..._wm. ~$Yo/Hutch ~ m_ ~. .. . _.._ -----_.~.~-~. :~..c:mataa~s~~r~.JSr.~,~c;rs~asnta.-rs+uun - p' ..-.. ilKFe]Tt C°~I~TISNI JI F.AVe . uaIROM iort 3 YI vLi Itl. il-ii-.-..-.._ -. -. _ __ _ - J ~ ~~- _ _ _ ~_w ' __. _. ,.r I j I I ~ M , ~ K ~ r _ _ ~ .... .r I 1 I I I I~ r -~_~f{~~ i, r li ~~ I ~ li ',~ ,, ., d~~ j I { i _1I. ~ ScHNE_urva'S I I { ~ I ~ ~' ~~ r I I p: I ~ _. ~ '~, l ~ ~ ~~ i I I 1 ~ I{ 1 ~: t 1 ,~, i I I susorci~ioa . ~ I r~Jil{ ~ r I i ~ I ~ ~ ~ ~ i I f { ;'Iw.,., y ; 1, ~ { i I r ~- ~~~~ I !~ iL , ~ __ ~~-,~ _~ ~ J~ :, a '~,, ~! I ~f ~ - ~J ~,I' I I; L, .,,~. ~ ~ .!. q { 91 ' f r ~ ~ ~113r<[~Li r - u m_ _ ~' -- -- ; c vz o. p: se i -< I 9:OCk7ti. '` • ~o v r '~ ~~ I r ~` t9 .' ~~ r. s[ iya m ~ , I ~~ / i ~ ...!' ~., ~,. ~ t / l ~ 13lOCl( e. i ` ~ { t ~ I ~ I. ~ ' I ': v ~J.~ / { ~, ~ / I 1 r I..~ s _i ,. si: i1 I ~.. (~f ~ 5I \~ ,. .~ ~ .u . 1, I~ p h ~ a ~ IB ~ ~ ~ . o.%' - -.xe ~~ ~- ~,. 1 1\M i i I ` .....,, ~.. ~ ~ ~ { l ,, I ~ r I i r `------ ~ I e.r ~ `7 .. ,/ ~~ . _ o.. . ,.. y .~. _~ _ _ _____ _ ___ __ _ _ _ _ ___ __ _ _ Ik: ttl__ ____ __ _ L_U_CF _L_NIE _ 74,4_ IICM_CP NiLRD_UI __ ~.~ •.. _ ~e "sTa~ . _..- L- v RESOLUTION NO. 12014 RESOLUTION APPROVING A CONDITIONAL USE PERMIT REQUESTED BY MICHAEL DEMMER, PRAIRIE SENIOR COTTAGES TO CONSTRUCT AN ASSISTED LIVING PROJECT FOR MEMORY LOSS LOCATED AT 850 CLEVELAND AVE. • S.W. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Michael Demmer, Prairie Senior Cottages, applicant, has applied for a conditional use permit to construct an assisted living project for persons with memory loss similar to the facility at 1310 Bradford St. The building is a side by side duplex housing eight people per side with 24 hour per day staff. LEGAL DESCRIPTION: Approximately 205' X 215' of the North East corner of Lot I, Block 2, Century Court The City Council has considered the recommendation of the Planning Commission and the effect of the pro)osed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anttctpated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. . CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. Engineering will verify the location of utilities. The developer will be responsible to pay the stub-in fees if applicable. 2. Sewer Access and Water Access connection fees will apply to this property and will be collected with the building permit fees. 3. Pazk dedication fees will apply to this property and will be collected with the building permit fees. ($1032.50) 4. Developer must verify elevations and drainage on the property with final design (existing and proposed contours). 5. Sunset Street will beano pazking street. The developer may want to consider extension of the sidewalk to Cleveland Avenue to the North. 6. The fence is a plastic coated, 6 foot fence. A fence permit must be acquired prior to installation. 7. The entrance must align with the Century Court Apartment entrance. 8. The Conditional Use will be valid for one year. Adopted by the City Council this 27th day of August , 2002. ATTEST: • Gary D. Plotz City Administrator Mazlin D. Torgerson Mayor y~C~a C DATE: TO: FROM: August 22, 2002 Hutchinson City Council Hutchinson City Center MEMORANDUM Hutchinson Planning Commission 111 Hauen Street SE Hutchinson, MN 55350.2522 320-587-5151/Fax 320-234-0240 SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MICHAEL DEMMER, PRAIRIE SENIOR COTTAGES TO CONSTRUCT AN ASSISTED LIVING PROJECT FOR MEMORY LOSS LOCATED AT 850 CLEVELAND AVE. S.W- Pursuant to Sections 8.06 ofZoning Ordinance No. 464, the Hutchinson Plannins Commission is hereby submitting iu findings offact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY On July 17, 2002, Michael Demmer, Prairie Senior Cottages, applicant is requesting a conditional use permit [o construct an assisted living project similar [o the facility at ] 310 Bradford St. The building is a side by side duplex housing eight people per side with 24 hour per day staff. The facility is for persons with memory loss and is State licensed as an assisted living facility FINDINGS OF FACT • I. The required application was submitted and fee were submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on August 8, 2002. 3. An informational meeting was held prior to the public hearing for the neighboring property owners. RECOMMENDATION The Planning Commission voted to recommend approval of the conditional use permit with the following conditions: l . Engineering will verify the location of utilities. The developer will be responsible to pay the stub-in fees if applicable. 2. Sewer Access and Water Access connection fees will apply [o this property and will be collected with the building permit fees. 3. Park dedication fees will apply to [his property and will be collected with the building permit fees. (~ 1032.50) 4. Developer must verify elevations and drainage on the property with final design (existing and proposed contours). 5. Sunset Street will beano pazking street The developer may want to consider extension of the sidewalk to Cleveland Avenue to the North. 6. The fence is a plastic coated, 6 foot fence. A fence permit must be acquired prior to installation. 7. The entrance must align with the Century Court Aparnnent entrance. 8. The Conditional Use will be valid for one year. Respectfully submitted, William Arndt, Chairman Hutchinson Planning Commission • cc: Michael Demmer, Prairie Senior Cottages, 11606 Wayzata Boulevard, Minnetonka MN 55305 ALS-WovenHearts Minnesota Inc., 10000 Innovation Dr. Milwaukee WI 53226 Pnnted on acyded pvper. ~l~'\ a CITY OF HUTCHINSON PLANNING STAFF REPORT . To: Hutchinson Planning Commission . Prepazed By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Christie Rock, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Steve Madson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: August 12, 2002 -Meeting Date: August 20, 2002 Applicant: Michael Demmer, Prairie Senior Cottages ALS -Woven Hearts Minnesota Inc., property owner CONDITIONAL USE PERMTT Brief Description: Michael Demmer, Prairie Senior Cottages, applicant is requesting a conditional use permit to construct an assisted living project similar to the facility at ] 310 Bradford St. The building is a side by side duplex housing eight people per side with 24 hour per day staff. The facility is for persons with memory loss and is State licensed as an assisted living facility. There will be an informational meeting with the neighboring property owners at 4:30 p.m, preceding the Planning Commission meeting. . GENERAL INFORMATION Existing Zoning: R-3 (Medium density residential district) Property Location: 850 Cleveland Ave. S.W. Lot Size: Approx. 42.500 sq. ft. Existing Land Use: Vacant Lot Adjacent Land Use And Zoning: R-2 (Low to medium density) to the North R-3 to the East, West and South Comprehensive Land Use Plan: The Comprehensive Plan suggests medium density residential for the area. Zoning History: This lot was split from the Century Court Plat and purchased by Woven Hearts, which was to be an assisted living facility for approximately 20 individuals. The facility was not developed. Applicable Regulations: Section 8.06 of the Zoning Ordinance ~J CC~ Conditional Use Permit LJ • • Michael Demmer- Prairie Senior Cottages Planning Commissioo- August 20, 2002 Page 2 SPECIAL INFORMATION Transportation: Cleveland Avenue and Sunset Street. The access point must be in line with the Century Court Apartment entrance. The site plan seems to indicate that they would be directly across from one another. Parking: Parking requirements for convalescence or nursing home are 0.35 per bed. The request does meet the parking requirements. There was concern about adequate turn azound room at the west end of the parking lot. Since the proposed building will be sprinkled, the drive at 160 feet in length does not present as large of a safety concern. Analysis and Recommendation: Planning staff recommends approval of the conditional use permit with the following recommendations: 1. Engineering will verify the location of utilities. The developer will be responsible to pay the stub-in fees if applicable. 2. Sewer Access and Water Access connection fees will apply to thjs property and will be collected with the building permit fees. 3. Park dedication fees will apply to this property and will be collected with the building permit fees. ($1032.50) ' 4. Developer must verify elevations and drainage on the property with final design (existing and proposed contours). 5. Sunset Street will beano parking street. The developer may want to consider extension of the sidewalk to Cleveland Avenue to the North. 6. The fence is a plastic coated, 6 foot fence. A fence permit must be acquued prior to installation. 7. Thp entrance must align with the Century Court rtpartrnent entrance. v 1 Cc: Michael Demmer, Prairie Senior Cottages, 11606 Wayzata Boulevard, Minnetonka MN 55305 ALS-WovenHearts Minnesota Inca, 10000 Innovation Dr. Milwaukee WI 53226 I I i _ __. yt~~ ___ ____ .., r_____~ _ Y ____________________ ____ __ •- I I I \ ~_ _~ ~?~I SIGH SSTHAGk I h 1 1 • , I I 1 ~ I 1 1.~ q~ I 1 • ! ) v I ~'. ~^ 1 I ~ } 1 -_ n • I II ' 1 i ~ I •' 1 I `~ 1 ,I 1 ~ 1 ~ j ~1. T Iy L u Y ;'T I ~ I y~ '. - N C y`~Y) 1 - Y•i ~ m ~ .l ' I ~ M J 3 o gypp' ~J I ~~ ~ I iv /.\ li ~ V I 1 CCC g ' I J I o:, V' I i / I 1 $mv I I ~... 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I~ J n . ._._ _'° r _ ,, ~ ~~. ~"~" a _W. ... ~ ~ _m~~ ~ __ __ u ~` RESOLUTION NO. 12015 • RESOLUTION GIVING APPROVAL OF A FINAL PLAT TO BE KNOWN AS COLORADO RIDGE A REPEAT OF HELLAND'S SEVENTH ADDITION WHEREAS, Triple H&O, Lome Helland, property owner and Kevin Compton, applicant, have submitted a final plat to be known as Colorado Ridge, a replat of Helland's Seventh Addition , of said subdivision in the manner required for platting of land under the Hutchinson Ordinance Code, and all proceedings have been duly had thereunder, and WHEREAS, said plat is in all respects consistent with the City Plan and the regulations and requirements of the laws of the State of Minnesota and the ordinance of the City of Hutchinson and WHEREAS, said plat is situated upon the following described land in McLeod County, to-wit; Lot 1, Lot 2 and Lot 3, Block 2, in Helland's Seventh Addition BE IT RESOLVED BY THE CTfY COUNCIL OF THE CTTY OF HUTCHINSON, MIIVNESOTA: That said final plat of Colorado Ridge is hereby approved and accepted by the City as being in accord and conformity with all ordinances, City plans and regulations of the City of Hutchinson and the laws of the State of Minnesota subject to the following conditions: • a. When the storm sewer pipe is installed the City will inspect the construction and inform the owner if the improvement is acceptable. b. The City will not maintain the drainage Swale on the eastern portion of the property. However, the Swale will be accessible to the City, if necessary for public purpose. c. SAC/WAC and Park and Recreation fees will be charged with each building permit. d. Each unit must have separate water and sewer service. e. Any relocation of services must be paid for by the developer. f. The drainage and site plans as provided in the drawings received on May 21, 2002 will be considered the approved plans. Adopted by the City Council this 27~' day of August, 2002. • ATTEST: Gary D. Plotz Mazlin Torgerson City Administrator Mayor y~~13 Hutchinson City Center 111 Hassan Slrtet SE Hutchinson, MN 55350.2522 320.587-S151Bax 320.234-0240 MEMORANDUM DATE: August 20, 2002 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF FINAL PLAT TO BE KNOWN AS COLORADO RIDGE (REPEAT OF HELLAND'S Tr' ADDITION) SUBMITTED BY KEVIN COMPTON TO CONSTRUCT TWIN HOMES I1V PLANNED DEVELOPMENT DISTRICT Pursuant [o Section 12.10 of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect [o [he aforementioned request fora final plat. HISTORY This proposal would be a final plat to be knovm as Colorado Ridge. The plat is a is a replat of Helland's Seventh Addition. There will be 6 platted lots located in a Planned Development District for [he construction of three twin homes. The preliminary plat was approved in May 2002. There were driveway issues and drainage issues, which were satisfied with [he preliminary plat. FINDINGS OF FACT I. The plat was submitted. 2. Property is owned by Thomas Helland. RECOMMENDATION The Planning Commission recommends approval of the fmal plat with the following recommendations: a. When the storm sewer pipe is installed the City will inspect the construction and inform the owner if [he improvement is acceptable. b. The City will not maintain the drainage Swale on the eastern portion of the property. However, [he Swale will be accessible to the City, if necessary for public purpose. c. SAC/WAC and Park and Recreation fees will be charged with each building permit. d. Each unit must have sepazate water and sewer service. e. Any relocation of services must be paid for by the developer. f. The drainage and site plans as provided in the drawings received on May 21, 2002 will be considered the approved plans. Respectfully submitted, William Arndt, Chairman Hutchinson Planning Commission • cc: Kevin Compton, Compton Anderson Thomas Helland, Property Ovmer IMdcd on rsycled paper yC~~3 CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission • Prepared By: Planning Staff: Jim Popp, Brad Emans, Dolf Moon, Don Nelson, Jean Ward, John Rodeberg, John Webster, John Olson, Dick Schieffer, Lenny Rutledge, Barry Greive, Mark Scbnobrich, Steve Madson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: August 12 , 2002 -Meeting Date: August 20, 2002 Applicant: Kevin Compton, Applicant Thomas Helland, Property Owner FINAL PLAT Brief Description This proposal would be a fmal plat to be known as Colorado Ridge. The plat is a is a replat of Helland's Seventh Addition. There will be 6 platted lots located in a Planned Development District for the construction of three twin homes. The preliminary plat was approved in May 2002. There were driveway issues and drainage issues, which were satisfied with the preliminary plat. GENERAL INFORMATION • Existing Zoning: PDD -Planned Development District Property Location: Eighth Ave. NW and Colorado Street NW Lot Size: .89 Acres Existing Land Use: Vacant Adjacent Land Use And Zoning: Residential Comprehensive Land Use Plan: Medium Density Residential Zoning History: The property has been rezoned several times over the years. It is now a Planned Development District. Applicable Regulations: Chapter 12, Section 12.10 Preliminary Plat SPECIAL INFORMATION Transportation: Eighth Ave. NW and Colorado St. NW • y C~a3 Final Plat Kevin Compton -Colorado Ridge Planning Commission- August 20, 2002 Page 2 • Parking: The proposed layouts of the homes provide for area for parking in front of the garage spaces. Physical Characteristics: The property has drainage issues. This was a major discussion issue for staff. Staff is recommending that there not be an actual "berm" constructed, but rather construction of a very defined Swale. Staff is also requesting a change in the inlet for the storm sewer pipe on the northeastern portion of the property to be a flared end instead of a catch basin. The other change to the drainage design would be to have a lazger drainage and utility easement (20') dedicated on the eastern portion of the lot. The enlarged easement will better protect the Swale area from private alterations behind the units. Other Issues: Payments for Sewer and Water Access fees are required: $1900 total per unit. Park dedication fees are $175 per unit. Both payments are due at the time of building permit acquisition. Analysis and Recommendations: Staff recommends approval of the final plat and conditional use permit with the following recommendations (bold indicates status of the preliminary plat conditions): • 1. Drainage inlet at the northeastern property line must be changed to a flared end. Completed 2. There must be an increased azea of drainage and utility easement on the eastern portion of the property. Completed 3. When the storm sewer pipe is installed the City will inspect the construction and inform the owner if the improvement is acceptable. 4. The City will not maintain the drainage Swale on the eastern portion of the property. However, the Swale will be accessible to the City, if necessary for public purpose. 5. Southern driveway must be moved to the west side of the lot. To access Colorado Street. Completed 6. Move the entire development to the south at least 5 feet for utility and drainage easements to the north. Completed 7. SAC/WAC and Park and Recreation fees will be charged with each building permit. 8. Each unit must have separate water and sewer service. 9. Any relocation of services must be paid for by the developer. 10. The drainage and site plans as provided in the drawings received on May 21, 2002 will be considered the approved plans. Cc: Kevin Compton, 1225 Carolina Avenue NW, Hutchinson MN yC~~3 a, i, ~~ ~ ~ f o ~. ~ "~" .~ ~ - ~~ ~ ~ ` ~ ° ~ • ' ~. ~ ~ ! i µ ~X' ~ 1 1 % S ~~ ~ a ~ P o i ~.~ I ~ a '~ ~' i C ~ ' ~;=. k. ~ - Y m. N r p I a l 1 a w~ ~C '~ I ~ 0 I ~ I ~ I ~ I g. r I ar ~ ~ I m it ~ i ~ ~ X ! j ~ ~ ~ 4 ~ P * _ _ l - u J. ~ ' r P ~ ' i ~ iv .. ~ "~ µ . & ~ ~ i ~ ~ ~.v ~ I T, I s - ~ I -~ a l; a I ~ ~ 1 i ~ ~ ~ M° ~:r i ~ ~ i',. i { i ~ i i ~ - ~ i i ~ ~ ~ ~ ~ ~~ i I ~w ~s` ~ ~ ~ mm ~ i ~ ,_. i~ .m.w. q 'i A i 'E 1- 1 -G r' I~ r~ r~ i R { r• _ - E~ ~ ~ ~a,~ V .~~~,~ 4~J ~~~ N.~ . o ~:.. W ~ ~, a J S 9~ ~;7fi~ ~" ~ .~.~ 1 I f ~; ,.-,,. ~. ~ ~ y~, T ~~I"°"."'"° ~ w-•`°-,fir .,. ~ u ~ ,. ,. am ~ a d - u A, ~ ~.. 1 „ I ~. ~ ~. ~ .~~~...i u -~ M . __ ~ ~, ~_..., 9 Y I dV ~ ~ ~ £t o , .. e - i Ci ~ ' B' ~ ~ ~ ' ~ ~ wWa ~ Ca 5 `: b 1 u ;~ b _ I 9 5 ~ !~ ~ ~rg ~~ '~'y' I ~~ ~ 19 ~ ~.. ~._ - _. J ,~ i ~ ,,,3. 7:..i'u..:. ,_; %i ~i virr r~ i~wi i ~ .,.....m.....~ __ ..... ! .......... ' ,~s_,~... ? ...9..... ,.~......_-,~.- : , r, a ~ I ~ Y ~I ~~ .. ~ '~ rr 4 xe. ~~ ~.-, 1 i .. ~3EE ~, r7 _~ $ck,. k R'T: ,~ Y ~ =F. I 0 ~? 1 I -~ ~' .~ ~ I Y ~ '~ 6 R: f I Ir_I - ', -- ~~Y I ~ ~' c„a I I L.. .....,- w...m _... ~.......~_,....~. ~ k I r„~ r ~~ m.. i P s`t ~~ 4 , ~ ' 1 ~ ~ ~ ~ ~° ~ I ~ A x i ~ K ~ a 1 z~ ~ ~ ~ ]? F 5 ~ ~ 1 rv k " ~ ~ n ~ ~ i ~ ~ i ~a~' i ~ ~ ~ i ~ d i 9 M~ ~ i+Y i I ~ I.. ~ 3p", ~i I g I ~ ~i M I ~"~ I ., i ~~ ~- ~., ~~ ~-~ ~ E:..7 n'' u"w~' ~. ~ a III ~ a^ Yi! 9 N~{ qNf ~ ~ i ..,.. , ~m„~.~ a E ~ ~~ F ~p ~~ ~ ~~ ~ = ~ ~ . >~ N S " ~ Y°_? ~ °~ ~ Y F '_„ ~ S ~ ~~: ~' ~ m r ~„ au' ~, g$~ ;i ~~ e I v k _ Ir_Y -~ _ -~ N5 i w ~, .~ ~ ~ m.P ~I ~, ~, Hutchinson City Center 111 Aatsan Street SE Autchlnsoq hIN 55350.2522 320.557-5151/Fax 32&234-47Ao MEMORANDUM DATE: July 26, 2002 TO: Hutchinson Town Board FROM: Bonnie Baumetz, Planning Coordinator SUBJECT: Vincent Dooley Annexation The City of Hutchinson has received a petition for annexation of the Vincent Dooley property located at 210 North High Drive (1 acre). As you recall, the house burned recently and the family is hoping to begin construction in October. I have checked with the MN Boundary Adjustments Director regarding timing of • annexation by Ordinance or Orderly Agreement with the Township. In the interest of time , for the family, annexation by Orderly Agreement will be the most time efficient. In my conversation with Tom Wirt, I was advised to ask you to recess the August 8cn meeting to act on the Orderly Agreement at a special meeting on August 28th. The family would appreciate your willingness to meet on August 28t" giving us the ability to place the annexation on the State September agenda. City staff will be present with the original agreement for signature that evening and to answer any questions you may have. I have enclosed a draft of the Orderly Annexation Agreement , a map of the area to be annexed and the petition signed by the family. cc: Julie Wischnack, Director of Planning, Zoning and Building Planning Commission City Council Gary Plotz, City Administrator Ken Merrill, Finance Director • Primcd on rcyckd pryer - yz~~~ County of McLeod State of Minnesota • City of Hutchinson Resolution No. 11994 and Township of Hutchinson JOINT RESOLUTION OF THE CITY OF HUTCHINSON AND THE TOWNSHIP OF HUTCHINSON AS TO THE ORDERLY ANNEXATION OF PROPERTY WHEREAS, the City of Hutchinson ("City") and the Township of Hutchinson ("Township") desire to enter into an agreement allowing for the orderly annexation of certain property, pursuant to Minnesota Statute 414.0325, Subdivision 1: and WHEREAS, the City and the Township are in agreement concerning the immediate annexation of the property identified in Exhibit A; and WHEREAS, the City's current plan proposes to provide municipal waste water treatment and municipal water service; and WHEREAS, it is in the best interest of the City, the township and their respective residents do agree to an orderly annexation in furtherance of orderly growth and the protection of the public health, safety and welfare; and WHEREAS, the parties hereto desire to set forth the terms and conditions of such orderly annexation by means of this Resolution; NOW, THEREFORE, BE IT RESOLVED by the City of Hutchinson, McLeod County, Minnesota, that the following terms, conditions and agreements shall become binding upon the City and the Township: 1. Upon approval by the respective governing bodies of the City and the Township, this joint resolution shall confer jurisdiction upon Minnesota Planning -Municipal Boundary Adjustments (hereinafter "Minnesota Planning") to accomplish the orderly annexation of the lands described in the attached Exhibit A in accordance with the terms of this joint resolution. 2. Pursuant to Minnesota Statutes 414.0325, subdivision 1, the parties do hereby designate the area described in the attached Exhibit A as an Orderly Annexation Area in need of orderly annexation. The described Orderly Annexation Area consists of approximately one acre. n U ~C~J~I Orderly Annexation Agreement Hutchinson Township Resolution No. 11994 Page 2 3. The parties acknowledge that, while the City is authorized to • provide municipal waste water treatment services and municipal water services to the property described in Exhibit A, the construction would be at the owners expense. 4. The City covenants and agrees that it will preserve the drainage functions of all drain tiles located within the Orderly Annexation Area by designing and constructing a municipal storm sewer system and allocating the costs thereof as described in this resolution, to the extent that the future development of properties within the Annexation area shall not significantly adversely impact existing drainage in the areas of the Township outside the orderly Annexation Area as such drainage exists at the time of the signing of this agreement. 5. For all property annexed pursuant to this Joint Resolution, the City shall remit to the Township, property taxes as follows: a. Property taxes payable on the annexed area for the year in which the annexation becomes effective shall be paid to the Township. Thereafter, property taxes shall be paid to the city but shall be apportioned as listed below, and the City shall make a cash payment to the Township yearly in the following amounts: 1. In the first year following the year in which the land was annexed, 90% of the property taxes paid to the Township in the year the land was annexed; 2. In the second year following the year in which the land was annexed, 70% of the property taxes paid to the Township in the year the land was annexed; 3. In the third year following the year in which the land was annexed, 50% of the property taxes paid to the Township in the year the land was annexed; 4. In the fourth year following the year in which the land was annexed, 30% of the property taxes paid to the Township in the year the land was annexed; 5. In the fifth year following the year in which the land was annexed, 10% of the property taxes paid to the Township in the year the land was annexed. _1~Jt_1 Orderly Annexation Agreement Hutchinson Township Resolution No. 11994 Page 3 • b. Thereafter all property taxes from the described property shall be paid to the City. 6. This Joint Resolution may be amended from time to time by the City and the Township upon such terms as are mutually acceptable to the parties. 7. The City and the Township mutually state that no alteration by Minnesota Planning to the boundaries as described on Exhibit A ("the orderly annexation area") is appropriate or permitted. 8. Having designated the area described on Exhibit A as in need of orderly annexation, and having provided for all of the conditions of its annexation within this document, the parties to this agreement agree that no further consideration by Minnesota Planning is necessary. As such, Minnesota Planning may review and comment, but shall, within thirty (30) days of the date of receipt of this Joint Resolution for Orderly Annexation, order the immediate annexation of the properties and land described in the attached Exhibit A in accordance with the terms of this Joint Resolution. ADOPTED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THIS . DAY OF , 2002. Marlin Torgerson Mayor Gary D. Plotz City Administrator ADOPTED BY THE HASSAN VALLEY TOWNSHIP BOARD THIS DAY OF , 2002 Thomas Wirt, Chair Hutchinson Township Donna Wahl, Clerk Hutchinson Township ~~,~ Exhibit "A" • Pazcel 1: Commencing at a point 33 feet South and 104 feet East of the Northwest Corner of the Northeast Quarter of the Northeast Quarter Section 31, Township 117, Range 29, thence East parallel and 33 feet South of the North line of Section 31, 230 feet, thence South 136 feet, thence West 230 feet, thence North 136 feet to the place of beginning, all a part of Lot 6 Auditor's Plat of the South Half of Section 30 and the North Half of Section 31, Township 117, Range 29. Parcel 2: A tract of land lying in Lot 6 of Auditor's Plat of the South Half of Section 30 and the North Half of Section 31, Township 117 North, Range 29 West and more particulazly described as follows: Beginning a the Northwest Corner of said Lot 6, thence due South along the West line of said Lot 6, 136 feet to the point of beginning of the tract herein described; thence continuing due South along said West line 33 feet, thence Easterly on a line parallel with the North line of said Lot 6, 104 feet; thence due North on a line pazallel with the West line of said Lot 6, 33 feet; thence Westerly on a line parallel with the North line of said Lot 6, 104 feet to point of beginning, containing .08 acre, more or less, subject to easements of record. Parcel 3: The Northwest one-fourth acre of Lot Six (6) of Auditor's Plat of the South Half of Section Thirty (30) and the North Half of SectionThirty-one (31), Township One Hundred Seventeen (117) Range Twenty-nine (29). • ~C~~y u !~~ / ~: ~/ ~tiiWT Y --ft O~l~ r I • a i w it Ie u o s • AVE. 3 i i ! ~ f s T 1• U tl 10 • • a .1 ~ 1IY'If i1/~I `/ 7 I4 ~ TE-f; T~ 3 AvE. ' 4 5 ~ ~.,, N M L,• 6 7 • I• e r • p~q1- o~ ~ SEC. 3I, t ~~ r ~D A/ COT /O tt1CRf5T ra ADD. `~T r cr 5. r M piITHWGilGS So H~ T-S A V M 2 s ~ i~~s• W ~ ~ ~ j ~~ ~ ~ 0' I ~ r~ t ~ i ~ L } i H H t- r. ~ h .~ ~~ ,~ ,aar acsc •c a.-. ,,, - - ---+~---r- 1 T = :.~.=~r..~rwl I T. ~ Il7, R. 7 y~~~~-I ~. --- -. --__~ I I ___ -_~. L AREA TO BE ANNEXED NORTH NTH TENTH HIGH IXtIVE NE -___.. I ~ __ _ _ _. _ - AVE NE AVE NE NORTH WOCOS AVE NE NORTHWpppg -- ~__-._ AVE NE QOQ J ____ O L_._ rc ~'~__ -, ~~• y~~y . CITY OF HUTCHINSON ~ ~~ . ~:......._.... ,. .....,~.~......:~.~.~._...r........ _....... _ , To: Hutchinson City Council • From: Julie Wischnack, AICP, Director of Planoing/Zoning/Building Date: August 13, 2002 Re: Request for out of state travel for Barry Greive, Building Official As per City Council Policy 3.23, I am requesting out of state travel approval for Barry Greive, Building Official to attend the fast national, joint meeting of the Building Officials Code Administrators, ICBO, International Code Council (ICC), and Building Officials and Code Administrators (BOCA) in Fort Worth, Texas. The main focus of the conference will be to discuss and vote on code development and changes prior to a 2003 printing of the International Code. Barry is being supported by the Southwest Chapter of Building Officials, in that they are providing $1,000 toward the cost of attending the conference. The entire cost is $1,380. Therefore $380 would be the City cost. We would appreciate the opportunity to participate in this very important hearing. U ~) u r1 U • Dear Colleague: P rofessional codc cnforccment is one of your community~s key foundations to rnsuring the public health, safety and welfare in relationship to the built environment-whether that environment issingle-family homes or high-rise office buildings. Code officials are givrn the responsibility of ensuring that buildings and structures within a governmental jurisdiction are constructed in accordance with the provisions of the governing building codc. Code officials also play a major role in ensuring that all industrial, commercial, residential, rental and other property in a community receive attention insofar as property maintenance, safety and health factors aze concerned. Along with these responsibilities, your code official also needs to be attentive to changes in the industry and must continue to grow in knowledge of the codes and their cnforccment. The Codes Forum Conference, September 29 - October 4, 2002, provides the perfect opportunity for codc officials to do just that. The Confercncc schedule includes a comprehensive education program with more than 25 courses tailored to code professionals, design professionals and administrators. At EXPO 2002, a variety of exhibits will be on display, featuring innovative products and new technology. In addition to these ]earning opportunities, your codc official(s) will pazticipate in codc dcvdopment hearings on the ICC Intcrnationa! Coder. An understanding of the process brings insight inro the promulgation of the individual codes and Icads to abetter-informed codc official. We bdicvc that these programs, together with our tradition of cxcdlcncc, will make every delegate's experience memorable as well as increase his or her value to your jurisdiction. Your code official(s) may need yotu support ro secure Funding to attend the Codes Forum Confercncc the week of September 29 -October 4, 2002. Please consider the benefits to your jutisdicdon in approvi ^g this funding. Very truly yours, /V~1 ~~. ~ ~~. ---3~~ `~~~p James T. Ryan, C.B.O. President Building Offioals and Codc Administrators International, Inc. Fred Herman William Duck, C.B.O. Chairman President and Chairman of the Boazd International Conference of Southern Building Codc Congress Building Officials International, Inc. 1 .~ ^. ~~ Code Development • m he cock dwdopmcnt hcuings uc the primary focus of the conkrrnc<. The / 2000 editions of nc~ I-Codes' have been available for alrnosr two years, and utcndancc a the code devclopmrnt hearings provides a final opportunity to vac on the change for nc~ 2003 editions, Eligjble mcmlxrs who cacrcix char right ro vote on final actions arc an importan[ part of the mtimm~anct of the Inrcmuional Codex In addition, participants in [he process always leave nc~ code dtvtlopmrn[ heuings with a betttr understanding and working knosvkdge of the codes. Tlx 2002 Codc Development Hcuings will begin on Tuesday; October I, u 2:00 p.m. This u nc~ only known start titre, as sessioru will run consccu[ivcly. Tht length of ach srssion coma be predicted in advance. This ycals confcrrncc will indudc mdc sessions on public comments to the Internuional Building, Energy Conscmtioq Fire, Fue! Gu, Mechanical, Plumbrng Private Sewage DirposaL Property Mafntcnance, Rcridcntial, and Zoning Coda, [CC Electrical Code ICC Performance Code !or Bvildingr and Fxilitic and the ]nrcrnatiomlExirting Building Codc (Final Draft). Expo 2002 his is your opportunity to Icon about new produtts and sttvices designed m improve the built cnvironmrnt. Meet and talk ro representativcs from vuious industriu and diuovtt [he adrances in mchnology. • Sunday Monday September 29, 2002 Scp[cmbcr 30, 2002 10:00 a.m - 3:00 pm. 7:00 a_m. - 9:30 a.m. Continental Breakfast 6:00 p.m. - 8:00 p.m. Reception 7:00 1m. -Noon 3 Easy Ways to Register on-r.~~ _. Hr ~ Rcgista on-lint u: ~ ]-70&799-7790 www.bocai.org vvsvw.icbo.org wwrv.sbcci.org ~ , svsvw.indcodcorg Hy~ Complar atd mail the rcgistrauon forms to: 4001 Codes Foram 4051 W. Flossmoor Road Country Club Hills, IL 6M7&3795 BOCA, ICBO and SBCCI members may be invoiced for confttrncc registration with a valid memfxrship number. Nonmembers must prc-pry. Caneellntlon Polio: All cancellation rcgrresrs mutt lx rcttived in writing in order to rcttivc a refund- Cancellations received prior ro August 1, 2002, will receive a full refund. Requests meeived betncrn August 1 and Septemlzr 27 will be refunded, less a • E30 adminisrtadve charge. Cancella[ions rteeivcd after September 27 sell not be aigi blc for a refund. Hotel Rr~.stratlon Informatloat Sec page 7 for dttails. ~ Cd~ Memo Ta Mayor and City Coundl Frorre Jean Ward, HRA Executive Director ~~'~~ ~c Datee 08/22/2002 Rs HRA Board Recommendation for replacement of Debbie Goranowski At the August 21" HRA Board meeting, the names of three very qualified people interested in serving on the HRA Board vdere reviewed. The HRA Board recommended that having a mortgage lender, Ian McDonald, fill the vacant seat would be advantageous, bepuse he is an excellent resource regarding the first time home buyer mortgage programs. The HRA Board would also like to say that although there is only one opening at this time, there will be an opening in August, 2003 when Joel Kraft ends his second tens on the HRA Board. Thank you for your consideration of this recommendation. • r1 LJ ~IC~.) RESOLUTION NO. 11998 • RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 13 PROJECT NO. 02-20 WHEREAS, the Director of Engineering has prepared plans and specifcations forthe improvement of "South Fork Crow River Bank Stabilization Project" by construction of embankment, rip rap, landscaping and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:00 am on Friday, September 20th, 2002, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center bythe CityAdministratorand/or Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, September 24th, 20D2, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. • Adopted by the Hutchinson City Council this 27th day of August, 2002. Mayor City Administrator U (-~~ RESOLUTION NO. 11997 • RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 13 PROJECT NO. 02-20 WHEREAS, a resolution of the City Council adopted the 13th day of August 2002, fixed a date for a Council Hearing on the improvement of "South Fork Crow River Bank Stabilization Project" by construction of embankment, rip rap, landscaping and appurtenances: NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 13th day of August, 2002. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 27th day of August, 2002. u • Mayor City Administrator yc~) CITY OF HUTCHINSON PLANNING STAFF REPORT To: City Council Prepazed By: Julie Wischnack, AICP, Director of Planning/Zoning/Building Date: August 21, 2002 -meeting date August 27, 2002 Re: Ravenwood Development As the Council is aware, the Ravenwood Project was not awarded at the last City Council meeting because of various outstanding issues. Since the last Council meeting, staff has discussed the assessment issues with Derrick Investment. We have also set a meeting with Derrick on August 26, 2002. Derrick has not signed a waiver of assessment and the meeting would be held to review Derrick's objections to the proposed assessment. In anticipation not receiving a waiver, staff has scheduled a public assessment heazing for the 12ei of September. Staff will update the Council at the meeting, as to the outcome of Monday's meeting. • • yl~ RESOLUTION NO. • RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5058 LETTING NO. 7/PROJECT NO. 02-16 WHEREAS, by a resolution passed by the Council on the 13th day of August 2002, the Director of Engineering was directed to prepare a proposed assessment ofthe cost of improving: Project No. 02-16 Blackbird Dr SW from Blackhawk Dr SW to Bluejay Dr SW and Bluejay Dr SW from Blackhawk Dr SW to Blackbird Dr SW in First Addition to Ravenwood by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, concrete sidewalk, bituminous base, bituminous surfacing and appurtenances. WHEREAS, the Director of Engineering has notified the Council thatsuch proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The owners of the affected properties have waived hearing on said proposed assessment. 3. The owner of any property so assessed may, at any time prior to certification of the • assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2002. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 ofthe succeeding year. Adopted by the Council this 27th day of August, 2002. Mayor City Administrator • ~-I ~~ RESOLUTION NO. • RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5058 LETTING N0.7/PROJECT NO. 02-16 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: Project No. 02-16 Blackbird Dr SW from Blackhawk Dr SW to Bluejay Dr SW and Bluejay Dr SW from Blackhawk Dr SW to Blackbird Dr SW in First Addition to Ravenwood by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, concrete sidewalk, bituminous base, bituminous surfacing and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount ofthe assessment levied against it. 3. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, • 2003, and shall bear interest at the rate of -percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2002, until the 31st day of December, 2003. To each subsequent installment when due, shall be added interest Tor one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2002; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 5. The Administrator shall forthwith transmit a certified duplicate of this assessment to the CountyAuditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal tapes. Adopted by the Council this 27th day of August, 2002. Mayor • City Administrator yC~ RESOLUTION NO. RESOLUTION ACCEPTING BID AND AWARDING CONTRACT • LETTING NO. 7 PROJECT NO. 02-16 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Project No. Oz-16 Blackbird Dr SW from Blackhawk Dr SW to Bluejay Dr SW and Bluejay Dr SW from Blackhawk Dr SW to Blackbird Dr SW in First Addition to Ravenwood by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, concrete sidewalk, bituminous base, bituminous surfacing and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid R & R Excavating Inc of Hutchinson MN $310,389.40 Duininck Bros Inc of Prinsburg MN $316,333.35 Wm Mueller & Sons Inc of Hamburg MN $339,912.65 S J Louis Construction Inc of St Cloud MN $441,318.50 and whereas, it appears that R 8 R Excavating Inc of Hutchisnon MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BYTHE CITY COUNCIL OF THE CITYOF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with • R 8 R Excavating Inc of Hutchinson MN, in the amount of $310,389.40, in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 27th day of August 2002. Mayor City Administrator • ~~g) crn~ ~ • ~/~~~ MEMORANDUM POLICE 1 EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Steve Madson, Director of Police/Emergency Management Servic DATE: August 21, 2002 RE: Storage Garage During previous workshop settings, I have outlined the plan for police services to build a storage garage to accommodate the storage of tactical vehicles, generator and large evidence items. As you may recall, the construction of the storage garage is necessary if police services is to remodel the old fire station building to allow for additional space for department investigators. The section to be remodeled currently serves as a garage for two tactical vehicles and a generator. Discussions were conducted regarding which type of building should be built (metal vs. stick) on the property located at 127 1"Ave SE and the configuration. I believe we have these issues worked out and, with the approval of the council, could begin Constr~etCn, • Police Services is requesting authorization to begin the process of erecting an "L° shaped, 3600 square foot building of ordinary construction (stick). The building would be configured so that no garage doors will be seen from 1"Ave SE and the construction would tie the appearance in with the existing police building {stucco and brick). Additionally, we would be able to salvage the mature maple trees on the property. Police Serviceswould-salve as the generad,contractorwith employees from the street department and parks and recreatioq providing consti•uctaon services to reduce the overall cost of the building. The building Js estimated to-Cost $50;ODO.Ufd. Since we have had an inordinate turnover of employees this year, there is, barring a major catastrophe, adequate funds to pay for this project out of the current operational budget Our construction timeline would be as follows: Site Work August 28 Masonry/Plumbing September 9 Framing/Roof September 23 Siding/Brick October 21 Completion November 15 I would respectfully request authorization to proceed with the project. /lkg 2002-01-0007 I~ U ~(a) n u Memo Ta Mayor and Council Members From: Brad Emans, Fire Chief CC: Gary Plotz and Ken Merrill Dat« 8/20!02 R~ Training site funding The fre/police training site committee has run into some major unforeseen expense of building on the old garbage dumpsite. We anticipated completing the entire training site project with the money we received from our DPS grant. Because of the new MPCA and engineering requirements for building on the dumpsite this is now not possible. Even with the cuts made, and the donated labor and material for the training evolutions we will still be short of money. We would like to request that $25,000 from the fire station excess band fund be appropriated for the training site. I have enclosed a breakdown of our request. Chief Madson and I would be happy to answer any questions you might have. Thank You • $~b~ • • Central Minnesota Emergency Services Training Center We were awarded $240,678.00 by the department of public safety. Item Estimate for the State Grant Known Cost /Change Four Story $168,678 /With Architect and Tower Engineering Fees Architect / Engineering Included Haz-Mat Area $ 5,000 Trench Rescue $ 5,000 Confined Space $ 5,000 $183,500 /Building Only /Dump Site $25,000 $ 0 / FD to Build Through Donations/ Material and Labor $ 0 / FD to Build $ 0 / FD to Build Pneumatic Target $12,000 $12,000 Back Stop Area $30,000 $15,000 Fence $15,000 $15,000 Foundation for 0 $ 3,000 Second House Total $240,678 $253,500 We are $13,000.00 short even after the fire department builds some of the training elements and Chief Madson cuts the backstop in half. That leaves no other money for any other unforeseen expense as we start building in the old dump. Chief Madson and I would like up to ask for up to $25,000 from the fire station excess bond fund. l believe the balance is around $40,000 in that fund. ~ ~b~ ~ CITY OF HUTCHINSON MEMO Finance Department August 23, 2002 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: LIABILITY, COMPREHENSIVE & PROPERTY INSURANCE RENEWAL Jeff Borkenhagen, Agent for Insurance Planners, will present the renewal of our property, liability & comprehensive insurance policy for the 2002 - 2003 year. • H:\DOC\City council memo l.doc • ~~~~ City ojHutckinson 1999-00 2000-01 2001-02 2002-03 2002-03 2002-03 Subiect of Insurance LMCIT LMCIT LMCIT LMCIT Change PercentaPe Property 17,812 19,963 30,747 27,113 (3,634) (11.82) Limits: 26,719,954 29,021,566 39,419,060 40,884,329 1,465,269 3.72 Rate per (00's): 0.0666 0.0688 0.0780 0.07089 .00711 (9.12) Deductible 25,000 25,000 25,000 25,000 Inland Marine 4,867 4,946 8,725 10,702 1,977 22.68 Limits: 796,000 820,112 1,739,293 2,288,293 549,000 31.56 Rate per (00's): 0.3302 0.32496 0.35997 0.36000 0.0003 -- Deductible: 500 500 500 500 Boiler & Machinery 4,836 5,253 7,073 7,044 29 .41 Fidelity Bond (Performance) 2,485 2,485 2,617 2,617 0 -- Limit 300,000 300,000 300,000 300,000 Crime 1,651 0 Now Included @ No Charge Deductible: 500 500 500 500 Automobile 37,362 38,939 39,139 42,764 3,625 9.29 $1,000,000 CSL 750,000 750,000 $1,000,000 $1,000,000 Liability Deductible 25,000 25,000 25,000 25,000 Comprehensive Deducti ble: 500 500 500 500 Collision Deductible 500 500 500 500 General Liability 80,015 114,956 144,387 137,959 (6,428) (4.45) Inverse Condemnation Included Included Included Included $1,000,000 CSL $750,000 $1,000,000 $1,000,000 Liability Deductible: 25,000 25,000 25,000 25,000 Liquor Liability 6,683 7,422 8,092 10,425 2,333 28.83 Receipts 2,673,373 2,968,644 3,094,187 4,000,000 905,813 29.27 Rate/$100: 0.250 0250 0.250 0.250 Limit of Liability: 1,000,000 1,000,000 1,000,000 1,000,000 Public Officials Liability Incmded ~ oL Included in GL Included in ()L included in GL $1,000,000 750,000 $1,000,000 $1,000,000 $1,000,000 Liability Deductible: 25,000 25,000 25,000 25,000 Airport Liability 3,656 3,656 3,656 4,210 554 15.15 Limit of Liability 5,000,000 5,000,000 5,000,000 5,000,000 • Hangerkeepers Liability: 1,000,000 1,000,000 1,000,000 1,000,000 Total 159,367 195,135 244,436 242,834 (1,602) ( .65) LMCIT Premium Only 146,543 184,057 230,071 225,582 (4,489) (1.95) Page -2- City of Hutchinson • 2002 - 2003 Comparison City o(Hutchinson 7-01-02 Renetival Notes -- Property values had a six percent (6.0%) inflation guard at renewal; also added Events Center and Skate Park. Builders Risk coverage is now automatically included for a building in the course of construction, alteration, repair or expansion, up to $2,000,000.., additional limits would need to be reported. Liquor Liability increase is due to increased receipts; no rate increase. Added City Attorney GL Deductible ~ The deductible credit for $25,000 deductible is 37.5%. )f; for example, a $10,000 deductible • were written, the credit would be 24.5%. Presently, the large deductible factor is .625 based on a $25,000 deductible. The aggregate factor is 1.010 based on the aggregate limit of $125,000. The GL or operations premium at these factors is $108,465; the E&O is $21,219. Using a $10,000 deductible factor of .755 in lieu of .625, with a deductible aggregate of $100,000, the GL premium is increase to about $131,085 and the E&O to about $25,641. Using a straight $1,000 deductible, with no deductible aggregate the, the GL premium would be about $161,589 and the E&O would be about $31,608. Please note, these premiums do not include the reinsurance charges. -- Currently, Ken Merrill and Insurance Planners are evaluating the Loss Runs for a comparison in considering alternate General Liability deductibles. Adding Open Meeting Law (OML) endorsement; new coverage, estimated annual premium $2,877. Fidility Bond (includes Faithful Performance) increasing from $300,000 to $500,000. There is a $300,000 Bond Excess on Ken Merrill and Phil Graves; adding Gary Plotz. 2000 -- 2001 Dividend was $67,346. • ~ CITY OF HUTCHINSON MEMO Finance Department August 23, 2002 TO: MAYOR & CITY COUNCIL FROM: REN MERRILL, FINANCE DIRECTOR SUBJECT: CALLING FOR SALE OF 2002 IMPROVEMENT BOND & SEWER REVENUE BONDS Steve Apfelbacher, President, and Jim Prosser, Financial Advisor, from Ehlers Associates Inc, will be present to review the attached pre-sale report. • Following the review the council will be asked to approve a resolution calling for bide for the 2002 Improvement Bonds & 2002 Sewer Revenue Bonds. Bids would be opened on September 24, 2002. H:\DOC\City council memo 2.doc • `~ ~/ AUG. 23, 2002 9:3§AM ENLERS 8 ASSOC. N0. 2184 P. 2/13 BOND SALE REPORT $2,150,000 General Obligation Improvement Bonds, Series 2002A and $850,000 General Obligation Sewer Revenue Bonds, • Series 2002B CITY OF HUTCHINSON, MINNESOTA August 27, 2002 FREERS • 6 ASSDCIATES INC• LEADERS IN PUBLIC FINANCE J ~(-~~ AUG. 23. 2002 9:3§AM EH~ERS & ASSOC. N0. 2184 P. 3/13 OVERVIEW • This report describes the proposed plan for the City of Hutchinson, Minnesota (the "City") to issue 52,150,000 General Obligation Improvement Bonds, Series 2002A (the "Series 2002A Bonds")and the $850,000 General Obligation Sewer Revenue Bonds, Series 2002E (the "Series 2002B Bonds"), collectively tsferred to as the "Obligations". This report has been prepared by Ehlers & Associates, Inc., in consultation with City Staff and bond counsel. This report deals with: • Purpose and components of the issues. • Structure. • Other considerations in issuing bonds. • Market conditions. • Issuing process. $2,150,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2002A • PURPOSE The Series 2002A Bonds are being issued pursuant to Minnesota Statutes, Chapters 429 and 475, for the purpose of financing the following public improvement projects. Amount Term Project ProJeet Cost Assenad (in Yrs.) 2nd Avenue NE 5417,009 5109,491 10 Sven Light Pro~am 96,003 0 10 Fair Avenue SE 32,273 0 10 Oaklaad Avenue 133,832 [6,043 5 Jwl Road SW 448,820 ~ 186,673 5 Civle Arena 12,115 0 S Sidewalk Maintenance 31,380 0 S Oak Sven NE 39E,378 180,874 l0 9th Avenue NE 179,008 29,446 ]0 Jefferson Street SE 693,000 z 480,000 S Crack Scaling 60,497 0 5 Assessed Portion of DNR Sanitary Sewer 97515 100.00D 10 Total 52,589,830 51,102,927 ~A total of $216,673 was special assessed but 530,000 was paid upfront. • rAssumes an additional S 120,000 of special assessments have been levied but deferred. Peg• 1 gc~~ AUG. 23.2002 9:35AM EWERS & ASSOC. NO 2184 P. 4/13` All special assessments will be levied in 2002 for first collection in 2003 at an interest rate • 1 % over the borrowing rate. Financing these projects requires a bond issue in the amount of 52,150,000. The proposed finance plan consists of the following sources and uses of funds found in Exhibit 1.00. STRUCTURE AND REPAYMENT The Series 2002A Bonds azc general obligations of the City of Hutchinson and as such are secured by a pledge of the City's full faith, credit, and taxing powers. It is the intent of the City to use the special assessments identified above levied against the benefining property owners to pay a portion of the debt service with the remaining balance paid from a tax levy. lfsignificant prepayments ofassessments aze received in the next fewyears, the tax levy will need to be increased. Thcte may be a potential need to restrict the investment of moneys in the debt service fund if large amounts of prepaid assessments are received. Any prepaid special assessments collected prior to the closing of the boad issue up to $21,485 should be deposited in the Construction Fund. The repayment schedule has been structured to fit aoound the existing tax levies for debt service. Principal payments maturing in 2004 through 2015 are structured to wrap around outstanding debtresulting in apmjected total City debt levy ofabout S 1,550,000 forthe 2003 budget. The projected tax impact for this issue and the Citys total debt levy aze found in • Exhibit 1.00. The Series 2002A Bonds would be sold September 10, 2002 and be dated October 1, 2002. The first interest payment on the Series 2002A Bonds will be August 1, 2003, and semiannually thereafter. Principal on the Series 2002A Bonds will be due on February 1 in the years 2004 through 2015. We recommend that Series 2002A Bonds maturing February 1, 2010 and thereafter be subject to prepayment at the discretion of the Ciry on February 1, 2009. The projected debt service for each project after deduction for special assessments are also found in Exhibit 1.00. C~ P•g• Z g~~ AUG. 23. 2002 9:3§AM EHLERS & ASSOC. N0. 2184 P, 5/13 $850,000 • GENERAL OBLIGATION SEWER REVENUE BONDS, SERIES 20026 PURPOSE The Series 2002B Bonds aze being issued pursuant to Minnesota Statutes, Section 444.075 and Chapter 475, for the purpose of financing the following sanitary sewer improvements. Pro'ec Cost NE Trunk Sanitary Sewer 5749,000 DNR Sanitary Sewer 101,000 Total 5850,000 Financing these projects requires a bond issue in the amount of 5850,000. The proposed finance plan consists of the sources and uses of funds detailed in Exhibit 2.00. STRUCTURE AND REPAYMENT • The Series 2002E Bonds are general obligations of the City of Hutchinson and as such are secured by a pledge of the City's fiill faith, credit, and taxing powers. Under Minnesota Statutes, Section 444.075 and Section 1 ] 5.4b, principal and interest is payable from net revenues ofthe Sewer Utility. In addition, the City pledges in the resolution awarding the sale of the Bonds to maintain rates and charges sufficient to cover debt service payments. If there is a shortfall in net revenues, the City may use other available fiords including property taxes to cover debt service payments. The repayment schedule has been structured to maintain level debt service payments averaging approximately 5106,800 per yeaz. The Series 2002B Bonds would be dated October ], 2002. The fast interest payment on the Sores 2002B Bonds will be August I, 2003, and semiannually thereafter. Principal on the Series 2002B Bonds will be due on February 1 in the years 2004 through 2013. We recommend that Series 2002B Bonds maturing February 1, 2010 and thereafter be subject to prepayment at the discretion of the City on February 1, 2009. The projected debt service can be found in Exhibit 3.00. • Page 3 8~--+-^~ AUG. 23. 2002 9,36AM ENLERS b ASSOC. PROVISIONS COMMON YO ALL ISSUES • Following is a summary of key factors in the finance plan: N0.2184~P. 6/13 • We anticipate that the City (in combination with any subordinate taxing jurisdictions or debt issued in the City's name by 501(c)3 corporations) will not issue more than a tots] of $10,000,000 in tax-exempt debt during this calendar yeaz. This will allow the Series 2002A Bonds to be designated as bank qual~ed. Bank qualified status broadens the market and achieves lower interest rates. Because these Obligations issued by the City in combination with the debt proposed to be issued by the Hutchinson Hospital totals more than 55,000,000 in tax-exempt obligations doting this calcndar year, the debt will not qualify for the small issuer exemption from azbitrage rebate. Final arbitrage details will be stated in the arbitrage certificate provided to you at the closing. • The Bonds will be global book entry. As "paperless"bonds, you will avoid the costs of bond printing and the need for rcgishar/paying agent • Moody's Investors Service will be asked to rate these Obligations. The City currently has an "A3" rating on its outstanding general obligation bonds- • New regulations of the Securities and Exchange Commission on the continuing disclosure • of municipal securities apply tolong-term securities with an aggregate principal amount of $1,000,000 or more. Because the aggregate amount of each issue is over 51,000,000 and the City has more then $10,000,000 intotal municipal obligations outstanding, you will be obligated to complywith Full ContirruingDisclosure requirements as required by pazagmph (b)(~ of Rule 15c2-12 promulgated bythe Securities and Exchange Commission under the Securities Exchange Act of 1934. You will be required to provide certain financial infomnation and operating data relating to the City annually and to provide notices of the occmtence of certain material events. The specific nature of the Undertaking, as well as the information to be contained in the notices of material events will be set forth in the Continuing Disclosure Covenanu (excerpts from Bond Resolution) that you will enter into at the time of closing for this issue. The City is responsible for reporting any of the material events listed below and in the Undertaking. 1. 2. 3. 4. 5. 6. • 7. ]?rincipal and interest payment delinquencies; Non-payment related defaults; Unscheduled draws on debt service reserves reflecting financial difficulties; Unscheduled draws on credit enhancements reflecting financial difficulties; Substitution of credit of liquidity providers, or their failure to perform; Adverse tax opinions or events affecting the tax-exempt status ofthe securities; Modification to rights of holden of the Securities; Pag• ~ ~'Cd~ AUG. 23. 1002 9:36AM EHLERS & A550C. N0. 2184 P. 7/13 • 8. Securities calls; 9. Defeasances; 10. Release, substitution or salt of property securing repayment of the Securities; 11. Rating changes; I2. Failure to provide annual financial information as required; and 13. Other material events. REFUNDING OPPORTUNITIES We have reviewed all outstanding indebtedness for the City and find that the City could consider refinancing its outstanding G.O. Improvement Bonds dated June 1, 1995. Based on current market conditions, the City could save about 554,000 ($6,000 per yeaz) in future debt service costs, or $47,000 preserrt value savings. We will work with Ken Merrill to determine if these issues should be refinanced at this time. It may be possible to refund this issue as a current refunding and ell city debt for 2002 could be "bank qualified." FURTHER CONSIDERATIONS In order for the City to keep its total debt issued under $10 million in calendar year 2002, we have not included in the Series 2002A Bonds the Ravenwood project. By keeping the Cit}rs total debt issuance under $]0 million, the debt can be designated as "beak qualified" which can potentially result in a lower interest rate for these issues. Prepayments of special assessments could reduce the amount that will be financed next year. The Hospital is taking bids later this year for a possible expansion. It is anticipated that S7 million of this project will be financed before the end of2002 if the hospital expansion proceeds. • TENTATIVE SCHEDULE FOR ISSUING PROCESS neeust z~, 2ooz Week of September 9, 2002 Week of September 9,1002 Week of September 16, 2002 Week of September 16, 2002 September 24, 2002 October 2, 2002 (est,) City Council adopts resolution calling for the sale of Bonds bistnbute Official Statement Submit draft Official Statement and rating materials to Moody's Investors Service for credit rating Conference call with Moody's Investors Service Receive credit rating Bond sale Bond closing P~y~ 5 ~~) AUG. 23. 1UU2 9:36AM EHLERS & ASSOC. N0. 2184 P. 8/13 MARKET CONDITIONS • n L_J • The following graph shows the trends in the Bond Buyer's 20-Rear G.O. Index (BBI) since 1988. Tntcrest rates remain at near historic lows. Significant changes in rates are not expected prior to the sale. ~ FIFTEEN-YEAR BOND BUYER INDEX to s.5 9 B.5 o B 7.6 6.5 m 6 a 5S 5 4b 4 98 89 90 81 92 83 94 95 96 97 98 98 00 O1 02 1988-2002 - p Augus12002 Bond Buyer Index 5.00•,6 ~~ Sage s I I i I I N;NGn.fa I .1}L~rhin• I e.530o2 ~ a.tnn.,r, i ~P~Jtc ~c~~ ~NL~~~ ~ A~~S~~~,. ~.2fi8~ a ~~~5 ~-~' 'Y~ 't"~'~ °~, "' ~ ~ k ~ ~ 9 R 1 ~'h ti VF wn N ¢~1 " +y. ti ~~1 T'y~yr ~y~ r ~ ss'CV _ Ct 'P1?C] ~ !i ~ -7 ~i ~ ~ y y ~ ~~ F'J1 .b Sa W ,w 6 p qp .J1 _r O m ~ t+ W C~ y µ ry~ ~. 'R JC n 'N' N O w ~ ~] p Q. N ~ ~ ~ .~' 6M ~ JM. a ypyf tS _ '~ ~~yry y~~E4 tm ~:~',' a 4{~ ui W iN,d~Y Rd1 ~~G}yM e~. SF7' g~tlfyn~l Cr! Cc pp ihY~ V u} ~ ~~ Gb f. ~ ~ A tm 4a' W .Ga Gn M1..l ea .u C«Y 4 .~ 6~ R?4pp.P pnp~~1 V s65~~, ... "q~~yy, ~p i1M ~"~ CY fk C.Y Mx pw, 4d ..»., 4,4 n7e W v ~ C'Y fLT ~ ~ ~tl r r i ~~'Fy tR Rxk "c'n gy. M9 C ~ r UM ~ u 1Ya '~ "~ " -~ .~ m t~ s ..y - wv mw'~~:. W' C.a tlS 4N ±.A i'.5 ;a' wa W 4Y' ray ~ ~ a ~ W py m ~M ~t - c7' F~ {jn die ... FF~ 49 ~%~'w@~6 wr~~,~tl Ktl U fh Cn an {Yx 6M i. ~ r py N GIA F. tay5 ~ YyyT ~ip~ar~ ~ M.p d1M Y ~y0.ln~ 54 ~ m mp qty iR. p0. R7 ~ tla ~;w~ Aug, sri wna~~ kh '4 ~ ~Y ro.y u. ~ W Uw ^~n ~:CJ' wz ~~~ ~~~ ~, ~M~p~~~~~g~nzaro~~~.~ ew is 1 ~~ ..'~~, .~ ~~~~~~~~ s r~~ ~~ ~ ~ ~ ~, ~ m ~~' ~~ v ~~ ~~/1~~ S' C„1 '',~.. ~ ~ rrw~~rrrr -~ 1. 4 p- Mi ~ ~ "A ~~ L~ M G .~. ~yy~ ~ NI n S. ~i ~ ~ yy ~ ti ~ ~. ~' pW, Ate? v ~ ~ ,.. ~ ~ Y. ~ . ~Ch C? +d '~ ~ -y ~ L7 '.m "9' Cd1 ~A ~ ~ ~cta ~`n._. ~ ~ ~ ~ Nw ~ i cw ~. ' ,N W CA fiA Cy ~ ` ~ ~1 i ~ ~ aY ~ ~ s^y~. n'r W ~G .. f V ~ ~ ~ ~ „„. ~~ ~ iM w ffl i h ~ ~ ~ r p c i .: ..~ ~ ~~yy ~V~yy ~~~yy ~ ~ i ~ „A ~ ~ ~ gc *~ CL, ~ y m u u ~r~a ~ ~~ ~ ~ mr.. .~ ~ ~~ ~ w V J. ~ ~ ~~ ~ P ;GY CS u W i w 4 '4a.. ~ ~ ~ +A ~W~ ~ ~ mss. ~. ~' G9 .. e.d C~ C1n *J RY C~ qv Ren t^d~ ~ ~ ~ ~, W.f y~~p ~y Y. 4D'htl M A M, ,~ ~ ~ ~~ ~ ¢¢ ~~ Q ~ C~p C3 ~ k dk V M s KF ~ ~ ~ ~ ~ `A ~~p5 6y GT ib ~ ~~. ~ ~ x o ~x n~ $' ~ C, m n. 0 m 1,,.f e (~ "~~ AUG. 23. 2002 9:37AM FREERS & ASSOC. N0. 2184 P. 10/13- Exhibit 2.00 • City of Hutchinson, MN 5850,000 G.O. Utility Revenue Bonds, Series October 1, 2002 Issue Summary DEBT SERVICE SCHEDULE Gate Principal Coupon Inle•eat Telal P.I FISCAL 70TAL 1arolrzaoz - - BI012003 - - 27,129.17 27,129.17 - 2Po72004 60.000.00 2250% 16,277.50 76,277.50 10.1 X06,67 9/072004 - - 15.602.50 15,60260 - 2/012005 75.000.00 2.750yr 15,602.30 90,602.60 106,205.00 8/01200.5 - _ 14,57125 1q,57125 - 2J012006 9D,000.00 3.15DYo 14,571,25 94,571.25 109.142.50 9/072006 - - 13.31125 13,311.25 - 71f172007 80,000.00 3.500'h 73,37125 93,371.25 106,622,50 8l012W7 - 11,917.25 11,917,25 2/012000 85,000.00 3.800% 17,977,25 96,911.25 109.922.50 &012000 - 102%2S 10.2%25 - 2J012009 85.000.00 q.050% 10,29625 95,296.25 105,592.60 8/012009 - 9,575.00 9,575.00 - 2/0120f0 90,000.00 4.3009: 8,575.00 99,575.00 107,750.00 9Po72010 - - 6.640.00 6,640.00 - 2/01rz011 95,000.00 4.400% 6,640.00 f01,94D.00 108280.D0 9/012077 - - q,550.170 4.550.00 - 2a712012 700,000.00 4.50076 4.550.00 104,550.00 109,100.00 8/012012 - - 2,300.00 2,300.170 - 2!012013 100,000.00 4.600'!• 2,300.00 1D2,300.00 104,600.00 • Tdgl 950,000.00 - 219,927.67 1, 069,921,67 YIELD STATISTICS Bond Ysar Dolars ........................................................................ ......................................... 55,278.33 Avln9e lJfa ..............~--......,,.........._.......,.................................... ........................,....... _......,. 6210 Years Avenge Coupon ..................................... .......... 4.147S530Yr Net Inures! Cos! (NIC) .............................._......_......................... ..........._........,......_........... 4.3407959Yr True Inlereal Cool (TIC) ................................................................ ........................................ x.345560556 BoM Yield for Arbitrage Purposes ........................._...._. .....,.......... 4.1190030% AM Inclusive Coal (AIC) ................................................................. ........................................ d.800964456 IRS FORM 8038 Nat Intent Cos1 ........................................................................... ........................................ 4.1475530% Weighted Average Maturity ............................._............................ .._.-................................... 6.210 Ylera Ehrers d Assocla}es, G7C, Fr7e = NUTCHINSON2002.SF.Ser 2002 GO Improvement ads UlflityJssua Summary Leaders In P~(.G r-finance since }955 8Q2/d002 12:19 PM • Page 2 ~Cd) AUG. 23. 2002 9:37AM Dale 1 trosrzoD2 tU117n003 2l01n004 6ro7no0a 21D12005 &012005 2/012006 8/012006 arolnoo7 erolnoo7 zrolnooe 8101(2008 2N7r2009 8!072009 zro7nolo 5rov2o1o 21012017 Total EHLERS & ASSOC. N0. 2184 P. 11/13-"- .:,,,~~~~~ 3.uo Hutchinson, MN Proposed Current Re/unding oI S1, 500, 000 G.O. Bonds, Series 6/7/1995 DEBT SERVICE COMPARISON Telal P+I Nrrt New IXS Old Net DIS Savings FISCAL TOTAL 22.992.38 1 15.55875 76,633.76 124,633.75 13,34125 128,367.25 7 7,760.00 137,760.00 9,9J0.00 13x,93D.00 7,605.00 137,605.00 S 432.50 t xo,wz 50 z5ao.71o 14z,eoo.oD 22,992.38 175,558.75 74,633,75 72x,833.75 13,341.25 128,341.25 11,760.00 131.760.00 9,930.00 134,930,00 7,605.00 13>,505.00 5,x32.50 7ao,a32.5o 2.600.00 1a2,eoD.oD 25.438.75 120,x38.75 23,063.75 123,063,75 20.513.73 1J0,513.75 17,653.75 132,663,75 74.635.00 13x,635.00 11,656,00 tal,xss.Do 7,97250 142,972.50 a,nz5o 749.13250 2.446.37 a.6eo.oo B,d30.00 (1,570.00) 7,172.50 2.172.60 5, 593.75 893.75 4, 705.00 (295.00) 3,650.00 3.650.00 2,x50.00 zxeD.DO 1.332.50 6.332.50 7,326.37 6,660.00 9.3x5.00 6,787.50 4.410.00 7, 30p.00 4,960.00 7,665.00 1,1x4,966.13 1,744,956.13 7,199,610-00 PRESENT VALUE ANALYSIS SUMMARY (NET TO NET) Gross PV Debt Service Savings ............. 54,653.87 / Nei FV Cashlbw Savings ~ 4.122%(AIC) ................. 46,165.67 46,145.67 Contingency a RouMing AmounL ........................................................................................ 7.423.29 NET PRESENT VALUE BENEFIT ........................................................... ...................... 547,565.90 NET PV BENEFR / 5950,000 REFUNDED PRINCIPAL ....................... ............................ 5.007°,6 NET PV BENEFIT / 5975,000 REFUNDING PRINCIPAL ......................... .......................... 6.879% REFUNDING BOND INFORMATION Relundin9 Dated Date ........................................................................................................... 11!052002 ReluMing Delivery Date ..................................................... _. ........----...... 11/052002 EhkrsdAssouafes, MC F7k=NU7CHlNSOKSF-02 XOVar of Ser953f,500K GO BOnds S/NGCE PURPOSE leaders 1n Pu512 Finance since 1955 8202002 f0:5f AM • Page 4 SLR) AUG. 23. 2002 9:37AM EHLERS & ASSOC. N0. 2184 P. 12/13 - Resolution No. Council Member introduced the following resolution and moved its adoption: • Resolution Providing for the Sale of 52,150,000 General Obligation Improvement Bonds, Series 2002A A. WF~REAS,theCityCounciloftheCityofHutchinson,Minnesota, has heretoforedetenninedthatitis necessary and expedient to issue the City's $2,150,000 General Obligation Improvement Bonds, Series 20tY2A (the "Series 2002A Bonds"), to finance the wnstruction ofvari ous pub I is improvements in the City; and B. WHEREAS, the City has retained Ehlers and Associates, Inc., in Roseville, Minnesota ("Ehlers"), as its independent £mancial advisor forthe Series 2002A Bonds and is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW,THEREFORE,BEITRESOLVEDbythe CityCouncilofCityofHutchittson, Minnesota, as follows: 1. Authorization;Findm s.1lteCityCouncilherebyauthorizesEhlcrstosolicitproposalsforthesaleofthe Series 2002A Bonds. 2. actin •P sa in .The City Council shall meet at thetimeandplacetobespecifiedintheTerms ofProposal forthe purpose ofwnsidering sealed proposals for, and awardingthe sale ofthe Series 2002A Bonds. The CityAdministrator, or designee, shall open proposals at the time and place specified in such Terms of Proposal, 3. a 'es2002ABondSaleReDOrt. The terms andwnditionsoflheSerie52002ABondsandthesalethereof • are fully setforih in the "~ries2002A Bond Sale Report" attached hereto and hereby approved and made apart hereof. 4. Qfficial Statement. In correction with said sale, tht officers or employees of the City art hereby authorized to cooperate with Ehlers and participate in the preparation ofan official statement forthe Series 2002A Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution was duly seconded by City Council Member md, after full diswssion thereof and upon a voce being taken thereon, the following City Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted, Dated this ~ day of (SEAL) • 2002_ City Administrator O ClJ~ fHLERS 6 Resolution No. Council Member introduced the following resolution and moved its adoption: Resolutioa Providing for the Sile of 5850,000 General Obligatloa Sewer Revenue Bonds, Series 2002B A. WHEREAS, theCiryCouncilofthcCityofHutchinson,Minnesota, has heretofore determined that it is necessary and expedient to issue the Citys 5850,000 General Obligation Sewer Revenue Bonds, Series 2002E (the "Series 20028 Bonds"), to finance the construction of vazious sewer utility improvements in the City; and B• WHEREAS, the City has retainedEhlcrsandAssociates,Inc.,inRoseville,Minnesota("Ehlers"), as its independent financial advisor for the Series 2002E Bonds end is therefore authorized to solicit proposals in accordance with Minnesota Statutes, Section 475.60, Subdivision 2(9); NOW,THEREFORE,BEITRESOLVEDbytheCityCouncilofCityofHutchinson, Minnesota, as follows: 1. Auth ti - i d" .The City Council hereby authorizes Ehlers to solicit proposals for the sale of the Series 2002B Bonds- 2. eetin • Proposal Op~nine. The Ci[y Council shal I meet at the time and place to be specified in the Tetras of Proposal for the purpose of considering sealed proposals for, and awazding the sale of the Series2002BBonds. The City Administrator, ordesignee, shall open proposals atthetimeandplace specified in such Terms of Proposal. 3- a 'es 2 e Re rt. The terms and conditions ofthe Series 2002B Bonds and the sale • thereofare fully set forth in the "Series 2002B Bond Sale Report" attachcdhereto and httebyapproved and made a part hereof. 4. cial Statement. In connection with said sale, the officers or employers of the City are hereby authorized to cooperate with Ehlers and participate in the preparation of an official statement for the Series 2002E Bonds and to execute and deliver it on behalf of the City upon its completion. The motion for the adoption of the foregoing resolution wss duly seconded by City Council Member and, after full discussion thereof and upon a vote being taken thereon, the following Ciry Council Members voted in favor thereof: and the following voted against the same: Whereupon said resolution was declared duly passed and adopted. Dated this ~ day of 2002. (SEAL) • City Administrator V "~/ ~ Memorandum TO: Mayor and Counci FROM: Brenda K. Ewen , erector of Human Resources RE: Dra$ Description and Application Packet -EDA Executive Director Position DATE: August 23, 2002 The process to fill the position of Executive Director - EDA is scheduled to begin with an advertisement in the Hutchinson Leader on Tuesday, August 27, 2002. The proposed application packet and position description are enclosed for your review and approval. As you will note, minor changes have been proposed for the position description. These changes include the following: 1. Change the language regarding to whom the position is accountable. The description is • proposed to read, "ACCOUNTABLE TO CITY ADMIhIISTRATOR WITH OVERSIGHT FROM THE EDA BOARD OF DIRECTOS". 2. Language has been proposed to clarify two of the duties/responsibilities listed on the description. Item (d) has been further clarified to include that the position also acts as a liaison to local wmmercial groups such as the Mainstreet and Downtown groups. Item (f) has been revised to address grant or loan programs that also address commercial revitalization or rehabilitation such as the downtown awning program, etc. 3. Information regarding the equipment used by the position has also been clarified. This includes, personal computer and related softwaze, and other, general office equipment. If you have any questions regarding this information, please contact me. Encl. $~e~ TITLE EXECUTIVE DIRECTOR jobdesc100 • 8-02 DEPARTMENT ECONOMIC DEVELOPMENT -17- ACCOUNTABLE TO CITYADMINISTRATOR WITH OVERSIGHT FROM THE EDA BOARD OF DIRECTORS Si_1MMARY THIS IS ADMINISTRATIVE AND PROFESSIONAL WORK PROMOTING, FACILITATING, AND COORDINATING DEVELOPMENT ACTIVTTIES FOR THE HUTCEIINSON COMMUNITY DEVELOPMENT COMMISSION - AN ECONOMIC DEVELOPMENT AUTHORITY DUTIES AND RESPONSIBILITIES 1 Community Development Activities a Provides information and assistance to existing and new businesses and industries in locating, relocating, or expanding in the Hutchinson azea. Initiates and assists with activities designed to attract new businesses and industries to the community. b Develops sources of prospective businesses and industries to relocate in Hutchinson. c Reseazches and analyzes business sites; assists developers in obtaining financing for • d projects; and provides technical assistance during the project. Acts as a liaison with commerciaUindustriaUbusiness developers, business owners, local commercial associations (downtown, Main Street, etc.), Minnesota Department of Trade and Economic Development, State Legislators, and any others as may be practical and necessary in azeas related to economic development. e Develops short and long range plans for economic development, evaluates potential projects to detemune feasibility and community impact and makes recommendations to the Authority. f Reseazches, applies for, and administers any appropriate grant or loan programs related to industrial and commercial developments, redevelopments, rehabilitations, etc. Oversees programs. Coordinates efforts with other City staff. g Provides business information services such as reseazch and customer services, and refers to other governmental services as appropriate. h Supervises the activities of the sesFetaHSl support staff including assigning and prioritizing work, evaluating work, training, interviewing and rewmmending hiring, reward, discipline, etc. 2 Acts as a resource to the Hutchinson Planning Commission for business and industrial pazk issues or as requested. 3 Represents the Economic Development Authority at public meetings, hearings and conferences. Attends meetings of various committees and organizations as requested by the Authority, including but not limited to: City Council, Chamber of Commerce, City Planning • Commission, and the Joint Planning Board. Attends other meetings as required. ~(e~ City ofHutchinson -Position Description EDA Executive Director • 4 Develops and conducts surveys, compiles results, prepares reports with the recommendations on a variety of development programs and projects. Prepares requested and required reports, including but not limited to azea employment levels, etc. 5 Promotes an awareness and involvement of economic development within the community. Coordinates all EDA volunteer committees. 7 Prepazes and administers annual budget. 8 Performs related duties as required. EQUIPMENT Personal computer and related software, printers, copier, telephone, and fax machine. MINIM[.JM QUALIFICATIONS Bachelors degree with major coursework in finance, real estate, marketing, economics, local and urban affairs, or a related field. Minimum of one year experience in community or economic development. Comparable experience maybe substituted for the minimum qualifications at the option of the EDA Boazd. • DESIRABLE QUALIFICATIONS Working knowledge of: a) real estate, finance, land acquisition, disposition, mazketing and related areas; b) industrial and commercial property development principles; c) governmental processes, services, planning, and economic reseazch; d) laws, rules, and regulations related to development and financing. Considerable ability to: a) plan, direct, and coordinate development activities; b) communicate effectively both orally and in writing with state and federal agencies, private businesses, elected officials, community volunteers, potential developers, city staff, and the general public; c) develop altematives, detemune costs, advantages, and disadvantages of altematives. Working ability to: a) perform mathematical calculations, analyze data, and prepaze reports; b) prepaze and administer budgets; c) supervise staff and coordinate volunteers. WORKING CONDITIONS Office conditions. Some evening meetings and public contact. Grade 12 Position Starting Pay Rate: $52,344 to $60,192 depending upon experience and qualifications • Proposed changes to the description are indicated by the italicized print. B~~) Application Packet • Executive Director Economic Development Authority • ~~e> ~ Position Profile Community Information LOCATION The City of Hutchinson is located in McLeod County approximately 60 miles west of Minneapolis/St.Paul on State Highways 7, 15 and 22. The Crow River is an important focal point for the City as well as area lakes, parks and the Luce Line Trail. The current resident population is just over 13,000 with a daily population of over 20,000. The City of Hutchinson has aMayor/City Council structure with a City Administrator who manages the overall daily operations of the City. The Mayor and Council (consisting of four members) aze all elected at large. The City has a staff of approximately 140 regular, non-represented staff in the following departments: Administration, Finance, Legal, Planning and Zoning, Building Enforcement, Engineering, Public Works, • Information Technology, Community/Economicbevelopment, Motor Vehicle, Parks and Recreation, Police, Fire, Water, Wastewater, Compost and Liquor. ECONOMIC DEVELOPMENT The City of Hutchinson Economic Development Authority - an EDA, serves several functions within City government and the business community including industrial park expansion development, downtown redevelopment, business recruitment and retention, loan programs, and more. The EDA relies on its volunteer board and committees to work in partnership with the director to promote the continued growth and development of the community of Hutchinson, in partnership with the city and the Chamber of Commerce. SERVICES The City serves as a regional center for varied services and activities. Hutchinson Area Health Care (municipal hospital) and the Hutchinson Medica] Center offer comprehensive health caze services. Downtown Hutchinson is a vibrant area for retail as is the Hutchinson Mall. Other large retailers include Shopko, Target, Walmart and Menards. Large industrial operations include 3M and Hutchinson Technology. EDUCATIONAL FACII.ITIES Hutchinson School District 423 consists of West Elementary (K-1), Park Elementary (2-5), Hutchinson • Middle School (6-8), and Hutchinson High School (9-12). Ridgewater College, part of the state college system is also located in Hutchinson. Ridgewater offers many areas of study and four-year degree opportunities. gC~~ EXECUTIVE DIRECTOR ~ ECONOMIC DEVELOPMENT AUTHORITY Position Responsibilities and Application Requirements The City of Hutchinson, Minnesota, is seeking qualified candidates for the full time position of Executive Director- Economic Development Authority. The position is an appointed position per City policy. The position reports directly to the City Administrator with oversight and direction from the Economic Development Authority Board of Directors. RESPONSIBILITIES The scope of responsibilities for the position includes, but is not limited to, the following: Community Development Activities - Business retention activities. - Business recruitment activities. - Serves as a liaison with developers, business owners, Minnesota Department of Trade and • Economic Development, State Legislators, and others. - Develops short and long-range plans for economic development. - Reseazches, applies for, and administers any appropriate grant or loan programs related to industrial and commercial developments - Provides business information services. - Supervision of department support positions. ^ Represents the Economic Development Authority at public meetings, hearings and conferences. Attends committee and related organization meetings as required. ^ Develops and conducts surveys, compiles results, and prepares reports. ^ Promotes an awareness and involvement of economic development within the community. ^ Coordinates all EDA volunteer committees. ^ Prepares and administers annual budget. NOTE: A detailed position description is available upon request. GENERAL REQUIREMENTS ^ Bachelors degree with coursework in finance, real estate, marketing, economics, local and urban affairs or related field. ^ Minimum one year experience in community or economic development. ^ Knowledge of property issues (acquisition, finance, marketing, etc.), industrial and commercial • property development principles, and general government processes. • Ability to plan, drrect and coordination development activities, communicate effectively, analyze alternatives, prepare and administer budgets, supervise staff and coordinate volunteers. ~~~ SALARY, BENEFITS AND MISCELLANEOUS ~J Starting Salary of $52,300 - $60,200 Life Insurance Health Insurance Dental Insurance Long Term Disability PERA Retirement Program • Paid Sick Leave Paid Holidays Paid Vacation The Economic Development Authority office is located in the Hutchinson City Center. General office and business hours are 8:00 a.m. to 5:00 p.m., Monday through Friday. Evening hours for meetings and other events as required. Office equipment including, telephone, personal computer, copier, fax machine, etc. provided. APPLICATION REOUIIiEMENTS ^ City of Hutchinson Application for Employment ^ Letter of interest for the position ^ Resume ^ Brief narratives (one page each) that illustrate the applicant's experience in the following areas: • Scope of EDA related duties. • Scope of financial background including budgeting, loan administration, grant administration, etc. • Working or interacting with a City Council, EDA Board of Directors, County Board of Commissioners, Planning Commission, or other municipal policy making entity. Please send the above requested information to Gary Plotz City Administrator 111 Hassan Street Southeast Hutchinson, MN 55350 • Application requirements will be accepted through Monday, September 16, 21x12. 81e~ • ~"~ Hutchinson Area Health Care Hutchinson Community Hospital Burns Manor Nursing Home • Dassel Medical Center 1095 Highway 1 S Soudr Hutchinson, MN 55350 (320) 234-5000 August 27, 2002 The Honorable Mayor Mazlin Torgerson and Members of the City Council Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Deaz Mayor Torgerson and City Council Members: The Boazd of Directors of Hutchinson Area Health Care (HAHC), as part of their regulaz meeting on August 20, 2002, considered a request for upgrading our current dictating system. The following is an excerpt from the minutes of that meeting. "Dictaphone Entemrise Express Text and EXSpeech. The board reviewed the capital Expenditure Request for the upgrade to the Dictaphone System. This system upgrade provides transcription applications for improved and integrated features with a voice recognition which provides physicians with the choice to see and correct their documentation prior to submitting it to the electronic patient record. The cost for the system upgrade is $225,376.57. Lazson provided the Board with the fmancial detail on the internal rate of return and net present value that would justify the purchase. • Following discussion, Fortun made a motion, seconded by Houle, to request authority from the City Council to purchase the Dictaphone Enterprise Express Text and EXSpeech system in the amount of $225,376.57. All were in favor. Motion carried." Thank you, in advance, for consideration of this request. Duane Hoversten will be able to address questions you may have regarding this item at your meeting on Tuesday. Sincerely, CHIIJSON AREA HEALTH CARE Philip G. Graves President /cs • q~a~ RESOLUTION NO. • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 14 PROJECT NO. 02-23 WHEREAS, it is proposed to improve the OLD DUMP SITE by the installation of erosion control, monitoring wells, nuisance abatement and appurtenances, WHEREAS, it is proposed to assess the benefited (city) property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 27th day of August 2002. u • Mayor City Administrator ~~~~ n .~ HUTCHINSON ENGINEERING/PUBLIC WORKS DEPARTMENT Hutchinson Ciry Center / 111 Hassan Street SE / Hutchinson MN 55350-2522 / 320-234209 /FAX 320.234-4240 ENGINEERING REPORT TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Warks DATE: March 7, 2002 SUBJECT: Letting No. 14/Project Nos. 02-23 Old City Dump Site have studied the following areas and find that the proposed project is feasible and recommend that it be constructed. WHEREAS, it is proposed to improve the OLD DUMP SITE by the installation of erosion control, monitoring wells, nuisance abatement and appurtenances, L~ TED ,515 The majority of costs for this project are related to consulting expenses to the MPCA for the VIC (Voluntary Inspection and Cleanup) Program and to STS Consulting, our environmental consultant. The construction costs relate to the installation of monitoring wells and site mitigation efforts. cc: Cal Rice -Engineering Department fle: Letting No. 14lProject Nos. 02-23 ESTIMATED COST Construction Cost $40,000 EngineeringlConsulting $50,000 Adminlstratlon $5,000 FlsoaNLegaUlnterest $2,515 ESTIMATEp TOTAL $87,515 • RESOLUTION NO. RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 14 PROJECT NO.02-23 WHEREAS, pursuant to a resolution of the Council adopted August 27th, 2002, the Director of Engineering has prepared a report with reference to the improvement of the Old City Dump Slte by the installation of erosion control, monitoring wells, nuisance abatement and appurtenances, and said report was received by the Council on August 27th, 2002. NOW, THEREFORE, BE IT RESOLVED BY THE CITY CO UNCIL OF THE CffY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of 597,515. 2. A public hearing shall be held on such proposed improvements on the 12th day of September, 2002, in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 27th day of August, 2002. ~J Mayor City Administrator PUBLICATION NO. i NOTICE OF HEARING ON IMPROVEMENT LETTING NO. 14 PROJECT NOS. 02-23 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Counpil Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 PM on the 12th day of September, 2002, to consider the making of an improvement of the Old City Dump Slte by the installation of erosion control, monitoring wells, nuisance abatement and appurtenances pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property (city- owned), for which property owner shall receive mailed notice. The estimated City Cost of said improvement is 597,515 with an Assessable Cost of SO (al! city-owned property) for the total estimated cost of 597,515. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: August 27, 2002 City Administrator • PUBLISHED IN THE HUTCHINSON LEADER ON TUESDAY, SEPTEMBER 3RD, 2002 AND TUESDAY, SEPTEMBER 10TH, 2002. r 1 LJ lJ R55APPY CSV20000V0 CITY OF HUTCHINSON B Check Number AP Pa ment Re ister with Voids Check Dat 8/14/2002 - Ck Date GL Date T Check # Vendor Name Amount 8/14/2002 8/14/2002 PK 112179 ' 110099 CARVER COUNTY COURT ADMIN 300.00 8/14/2002 8/14/2002 PK 112180 114461 FAIRBAULT COUNTY COURT ADMIN 97.13 8/14/2002 8/14/2002 PK 112181 102531 HENRYS FOODS INC 57.70 8/14/2002 8/14/2002 PK 112182 102489 MCLEOD COUNTY COURT ADMINISTRA 300.00 8/14/2002 8/14/2002 PK 112183 114460 NORMISKA CORP 1,800.00 8/14/2002 8/14/2002 PK 1121 &4 102445 POSTMASTER 150.00 8/14/2002 8/14/2002 PK 112185 102611 SORENSEN'S SALES & RENTALS 6.28 2,711.11 Account Number 9999.1015 2,711.11 IMMEDIATE PAYS R55APPY CSV20000V0 CITY OF HUTCHINSON B Check Number AP Pa ent Re ister with Voids Check D 8/16/2002 - Ck Date GL Date T Check # Vendor Name Amount 8/16/2002 8/16/2002 PK 112186 ' 113969 MEASURED MARKETING 25,000.00 8/16/2002 8/16/2002 PK 112187 112557 SCHLUETER, BOB 5,091.24 30,091.24 Account N 9999.1015 30,091.24 IMMEDIATE PAYS • n u • ELECTRONIC FUNDS TRANSFERS 8/27/02 WATER/SEWER MN DEPT OF REVENUE-USE TAX GENERAL MN DEPT OF REVENCJE-SALES TAX H.A.T.S MN DEPT OF REVENUE-FUEL TAX LIQUOR MN DEPT OF REVENUE-JULY MN DEPT OF REVENUE-BAL OF JUNE 9,460.00 1,499.00 1,044.20 31,149.00 9,129.00 • MEMO 08/16/02 TO: CITY STAFF & BANK OFFICIALS FROM: KEN MERRILL ,FINANCE DIRECTOR SUBJECT: SEPTEMBER WIRE TRANSFER The following funds need to be wired -interest payments September 1, 2002 Chase NYC ABA # 021-000-021 to credit the account of Cede & Co. c/o THE DEPOSITORY TRUST COMPANY for Dividend Deposit Account # 066-026776 OBI FIELD - PA 50317950 1993 G O Water Revenue Bonds 8,352.50 1992 G O Refunding Recreation Bonds paid 8,352.50 The following funds need to be wired -PRINCIPAL payments Chase NYC ABA # 021-000-021 to credit the account of Cede & Co. do THE DEPOSITORY TRUST COMPANY for Redemption Deposit Account # 066-027-306 OBI FIELD - PA 50317950 1993 G O Water Revenue Bonds (FAX of bond document must be made at same time for principal payment) 40,000.00 • 40,000.00 • L J LJ • RSSAPPVRV CITY OF HUTCHINSON ercn~kN~~ AP Pa ment Re ister with Voids csvsoooovo Check Dat 8/21/2002 - Ck Date Check # Vendor Name Amount 8/21/2002 112188 ' 101869 HUTCHINSON, CITY OF 855.75 8/21/2002 112189 101869 HUTCHINSON, CITY OF 392.00 8/21/2002 112190 102696 HUTCHINSON, CITY OF 80.24 8/21/2002 112191 114334 MANKATO, CITY OF WWTP 40.00 8/21/2002 112192 102573 MCLEOD COOP POWER 899.98 8/21/2002 112193 113190 MINNESOTA PLANNING OFFICE OF B 100.00 8/21/2002 112194 102052 QUALITY WINE & SPIRITS CO. 5,452.32 8/21/2002 112195 102606 SCHMELING OIL CO 5,964.82 8/23/2002 112196 102649 MPCA 8/27/2002 112197 1 76 ETNA VARIABLE LIFE ASS. CO. 780.00 8/27/2002 112198 101919 AMERICAN FAMILY INS CO. 106.15 8/27/2002 112199 101875 GREAT W EST LIFE INS. CO. 300.00 8/27/2002 112200 101872 H.R.L.A.P.R. 263.10 8/27/2002 112201 102633 HUTCHINSON, CITY OF 5,332.12 8/27/2002 112202 102635 HUTCHINSON, CITY OF 480.28 8/27/2002 112203 101873 ICMA RETIREMENT TRUST 2,974.62 8/27/2002 112204 102449 MINNESOTA CHILD SUPPORT PAYMEN 175.81 8/27/2002 112205 101877 PRUDENTIAL 75.00 8/27/2002 112206 102096 PRUDENTIAL MUTUAL FUNDS 30.00 8/27/2002 112207 102615 PUBLIC EMPLOYEES 21,564.37 8/27/2002 112208 114608 A BETTER IDES 287.00 8/27!2002 112209 102126 ACE HARDWARE 602.64 8/27/2002 112210 102217 AEM MECHANICAL SERVICES, INC 115.67 8/27/2002 112211 101827 AG SYSTEMS 219.77 8/27/2002 112212 113763 AIM ELECTRONICS 733.67 8/27/2002 112213 105320 ALSLEBEN, AMANDA 4,060.80 8/27/2002 112214 105204 ARCTIC GLACIER PREMIUM ICE 120.00 8/27/2002 112215 105706 BARCO PRODUCTS COMPANY 265.55 8/27/2002 112216 102969 BARKEIM, ELDEN 80.00 8/27/2002 112217 114582 BARTHOLOMEW, STEPHANIE 20.00 8/27/2002 112218 102039 BENNETT OFFICE TECHNOLOGIES 174.D7 8/27/2002 112219 102255 BERKLEY RISK SERVICES 800.00 8/27/2002 112220 101916 BERNICK COMPANIES, THE 272.81 8/27/2002 112221 114581 BIPES, CHRIS 80.00 8/27/2002 112222 109291 BLAKE, TONY 80.00 8/27/2002 112223 102856 BREEZY POINT RESORT 319.50 8/27/2002 112224 102015 BROWNS GREENHOUSE 31.95 8/27/2002 112225 102456 C & L DISTRIBUTING 49,086.65 8/27/2002 112226 102083 CAMERA SHOP 19.06 6/27/2002 112227 114587 CASEY PROPERTIES 30.00 8/27/2002 112228 102095 CASH DRAWER #4 59.32 8/27/2002 112229 104391 CENTRAL HYDRAULICS 46.25 8/27/2002 112230 102143 CENTRAL LANDSCAPE SUPPLY 1,386.20 8/27/2002 112231 102253 CENTRAL MCGOWAN 38.60 8/27/2002 112232 101840 CENTURY LABS 341.99 8/27/2002 112233 104163 CHIEF SUPPLY CORP 217.87 8/27/2002 112234 102179 CLAREYS SAFETY EQUIP 1,076.68 8/27/2002 112235 114510 COMPAQ COMPUTER CORP 9,430.58 8/27/2002 112236 114585 COPYMED INC 26.03 8/27/2002 112237 102484 CORPORATE EXPRESS 33.16 8/27/2002 112238 102050 CROW RIVER AUTO 2,776.99 8/27/2002 112239 102121 CROW RIVER VET CLINIC 1,168.10 8/27/2002 112240 103791 CUMMINS NORTH CENTRAL 182.00 8/27/2002 112241 104377 CUSTOM PRODUCTS & SERVICES 97.86 8/27/2002 112242 102488 DAY DISTRIBUTING 2,302.15 8/27/2002 112243 102698 DEVRIES, RANDY 104.05 8/27/2002 112244 104635 DIAMOND VOGEL PAINTS 181.05 8/27/2002 112245 102275 DPC INDUSTRIES INC 244.96 8/27/2002 112246 113181 DROP-N-GO SHIPPING, INC 177.61 8/27/2002 112247 104095 DUECO 156.23 8/27/2002 112248 102726 ECOLAB PEST ELIM 42.60 8/27/2002 112249 105555 EHLERS 8 ASSOC 239.63 8/27/2002 112250 102356 ELECTRO WATCHMAN 175.73 8/27/2002 112251 110043 ELLEFSON, DAVID R. 300.00 8/27/2002 112252 108597 ENGINEERED COMPOST SYSTEMS 4,299.00 8/27/2002 112253 104373 ERLANDSON, ANDY 3,637.80 8/27/2002 112254 102360 ERLANDSON, BEN 3,637.80 8/27/2002 112255 114512 FLEMING-WOLFE, JULIE 2,520.08 8/27/2002 112256 101945 GALL'S INC 69.97 8/27/2002 112257 103340 GEB ELECTRICAL INC 1,325.50 8/27/2002 112258 110023 GLENCOE EQUIPMENT INC 276.17 8/27/2002 112259 109369 GOLDEN WEST INDUSTRIAL SUPPLY 111.21 8/27/2002 112260 114597 GOODHUE COUNTY COURT ADMIN 300.00 8/27/2002 112261 105562 GRANIT BRONZ 96.92 8/27/2002 112262 101874 GRIGGS & COOPER & CO 31,464.00 8/27/2002 112263 110031 GRISWOLD, SARA 146.86 8/27/2002 112264 102959 GROEHLER, FLOYD 25.00 8/27/2002 112265 102529 HACH COMPANY 133.24 8/27/2002 112266 102813 HAMMOND~JOHNSON, MICHELLE 81.73 8/27/2002 112267 102451 HANSEN DIST OF SLEEPY EYE 2,278.90 8/27/2002 112268 102412 HAWKINS WATER TREATMENT GROUP 222.27 8/27/2002 112269 110505 HEAD LITES 109.16 8/27/2002 112270 103059 HEMMAH, LLOYD 168.00 8/27/2002 112271 104883 HENKE FLOOR CARE 905.25 8/27/2002 112272 102701 HENRY 8 ASSOCIATES 392.78 8/27/2002 112273 102531 HENRYS FOODS INC 909.54 8/27/2002 112274 101915 HERMEL WHOLESALE 252.11 8/27/2002 112275 102279 HERTZ FURNITURE SYSTEMS CORP 688.78 8/27/2002 112276 102518 HILLYARD FLOOR CARE/HUTCHINSON 315.55 8/27/2002 112277 111035 HOISINGTON KOEGLER GROUP INC 5,621.50 8/27/2002 112278 102119 HOLT MOTORS INC 234.41 8/27/2002 112279 102319 HUTCHINSON AREA HEALTH CARE 2,580.85 8/27/2002 112280 108389 HUTCHINSON AUTO CENTER 266.76 8/27/2002 112281 102530 HUTCHINSON CO-OP 812,85 8/27/2002 112282 102533 HUTCHINSON CONVENTION & VISITO 16,196.63 8/27/2002 112283 102090 HUTCHINSON FIRE DEPT GENERAL A 10.00 8/27/2002 112284 102538 HUTCHINSON MEDICAL CENTER 289.00 8/27/2002 112285 102540 HUTCHINSON PLUMBING 8 HEATING 410.00 8/27/2002 112286 102542 HUTCHINSON UTILITIES 2,968.35 8/27/2002 112287 105161 HUTCHINSON UTILITIES 17,074.42 I• r-1 U • • 8/27/2002 112288 102543 HUTCHINSON WHOLESALE 9.79 8/27/2002 112289 101869 HUTCHINSON, CITY OF 970.50 8/27/2002 112290 101869 HUTCHINSON, CITY OF 446.50 8/27/2002 112291 102072 HUTCHINSON, CITY OF 24,564.00 8/27/2002 112292 103099 HUTCHINSON, CITY OF 2,163.04 8/27/2002 112293 103079 ICE SKATING INSTITUTE OF AMERI 65.00 8/27/2002 112294 103171 IMPERIAL PORTA THRONES 476.00 8/27/2002 112295 114601 INDEPENDENT PINNACLE SERVICES 68.60 8/27/20D2 .112296 103051 INFRATECH 175.79 8/27/2002 112297 102551 INSURANCE PLANNERS 10,425.00 8/27/2002 112298 103520 INTERSTATE BATTERIES 138.34 8/27/2002 112299 104527 INTERSTATE SUPPLY CO 82.90 8/27/2002 112300 102062 JACK'S UNIFORMS & EQUIPMENT 3,068.36 8/27/2002 112301 102554 JERABEK MACHINE SERV 14.14 8/27/2002 112302 101938 JOHNSON BROTHERS LIQUOR CO. 22,313.57 8/27/2002 112303 114583 JOHNSON, BILLY 18.00 8/27/2002 112304 104296 JOHNSON, EMILY 30.00 8/27/2002 112305 102346 JOHNSON, LEONARD G. 812.76 8/27/2002 112306 114584 JOHNSON, MICHAEL 3,637.80 8/27/2002 112307 114600 K & K FOODS INC 49.60 8/27/2002 112308 104575 KLITZKE, LUKE 66.00 8/27/2002 112309 102561 L & P SUPPLY CO 703.53 8/27/2002 112310 110852 LEAGUE OF MN CITIES-INS TRUST 200.80 8/27/2002 112311 101974 LENNEMAN BEVERAGE DIST. INC 5,057.15 8/27/2002 112312 114386 LEVINE, AMY 40.00 8/27/2002 112313 101984 LOCHER BROTHERS INC 29,782.22 8/27/2002 112314 103025 LOSS CONTROL SERVICES 210.00 8/27/2002 112315 104394 LYNN PEAVEY COMPANY 199.00 8/27/2002 112316 102145 M-R SIGN 119.16 8/27/2002 112317 102571 MACQUEEN EQUIP INC 211.94 8/27/2002 112318 102572 MANKATO MOBILE RADIO 8,344.47 8/27/2002 112319 104205 MCGINNIS, CATHERINE 20.00 8/27/2002 112320 102573 MCLEOD COOP POWER 800.00 8/27/2002 112321 102489 MCLEOD COUNTY COURT ADMINISTRA 876.25 8/27/2002 112322 103046 MCLEOD COUNTY RECORDER 275.00 8/27/2002 112323 103036 MCLEOD COUNTY SOCIAL SERVICES 23.00 8/27/2002 112324 102024 MEMINDEX 151.39 8/27/2002 112325 112400 MENARDS - HUTCHINSON 238.74 8/27/2002 112326 101889 MID-MINNESOTA HOTMIX INC 1,542.90 8/27/2002 112327 114580 MILLER, JENNIFER 15.00 8/27/2002 112328 102575 MINI BIFF 79.88 8/27/2002 112329 102724 MINNESOTA CRIME PREVENTION ASS 45.00 8/27/2002 112330 108770 MINNESOTA DEPT OF ADMIN INTERT 37.00 8/27/2002 112331 113190 MINNESOTA PLANNING OFFICE OF B 50.00 8/27/2002 112332 114598 MINNESOTA SECRETARY OF STATE 25.00 8/27/2002 112333 105157 MINNESOTA SHREDDING 164.85 8/27/2002 112334 103384 MINNESOTA STATE BAR ASSOC 253.00 8/27/2002 112335 102583 MINNESOTA VALLEY TESTING LAB 51.25 8/27/2002 112336 104454 MINNESOTA'S BOOKSTORE 13.85 8/27/2002 112337 102114 MLINAR, JOHN 320.00 8/27/2002 112338 104787 MNAPA 617.50 8/27/2002 112339 114604 MOTT, FRANK & MAKI PAINTING & 1,693.50 8/27/2002 112340 114511 NOLAN, LORI 20.00 8/27/2002 112341 102890 NORTH STAR TURF INC 794.28 8/27/2002 112342 102591 NORTHERN STATES SUPPLY INC 141.55 8/27/2002 112343 114599 NRAES, COOPERATIVE EXTENSION 30.50 8/27/2002 112344 102592 OLSON'S LOCKSMITH 75.00 8/27/2002 112345 110357 OLSON, KAREN 20.00 8/27/2002 112346 104785 PACK, BYRON 32.00 8/27/2002 112347 102365 PASCHKE, STEVE 41.32 8/27/2002 112348 102187 PAUSTIS & SONS WINE CO 395.00 8/27/2002 112349 114605 PETERSON, RICHARD & QUADE'S EL 337.24 8/27/2002 112350 114606 PETERSON, RICHARD & RUTZ PLBG 2,655.50 8/27/2002 112351 101853 PHILLIPS WINE & SPIRITS 3,652.54 8/27/2002 112352 102373 PINNACLE DISTRIBUTING 398.97 8/27/2002 112353 102656 PIONEER 484.58 8/27/2002 112354 102167 PITNEY BOW ES 126.00 8/27/2002 112355 102593 PLOTZ, GARY D. 586.05 8/27/2002 112356 102445 POSTMASTER 510.00 8/27/2002 112357 114513 PRINSCO INC 204.48 8/27/2002 112358 102598 QUADE ELECTRIC 33.20 8/27/2002 112359 102052 QUALITY WINE 8 SPIRITS CO. 2,998.75 8/27/2002 112360 102091 RECREONICS 27.76 6/27/2002 112361 102205 RJ TRANSFER 480.74 8/27/2002 112362 114394 RSM MCGLADREY 90.00 8/27/2002 112363 102621 SALTMAN, THE 153.36 6/27/2002 112364 114514 SANDBERG, ANNA 32.00 8/27/2002 112365 105065 SCHIROO 181.83 8/27/2002 112366 102606 SCHMELING OIL CO 426.76 8/27/2002 112367 109801 SCOTT'S WINDOWS 42.60 8/27/2002 112368 102749 SENIOR CENTER ADVISORY BOARD 185.00 8/27/2002 112369 102605 SEWING BASKET 52.45 8/27/2002 112370 102609 SHOPKO 116.84 8/27/2002 112371 102611 SORENSEN'S SALES & RENTALS 267.32 8/27/2002 112372 105424 SOURCE ONE SUPPLY INC 247.01 8/27/2002 112373 103967 SPECIAL OPERATIONS TRAINING AS 125.00 8/27/2002 112374 102747 ST. JOSEPH'S EQUIPMENT INC 357.61 8/27/2002 112375 102774 ST. PAUL STAMP WORKS 95.53 8/27/2002 112376 102612 STANDARD PRINTING 139.59 8/27/2002 112377 105550 TARGET 101.15 8/27/2002 112378 114607 TEACH-A-BODIES 773.06 8/27/2002 112379 105066 TEAM LABORATORY CHEMICAL CORP 4,389.96 8/27/2002 112380 102659 TEK MECHANICAL 4,162.26 8/27/2002 112381 102620 TRI CO WATER 220.77 8/27/2002 112382 102454 TRI-COUNTY BEVERAGE & SUPPLY 592.00 8/27/2002 112383 102406 TRICK & SHEER CONSTRUCTION 300.00 8/27/2002 112384 109290 TURJA, JASEN 412.00 8/27/2002 112385 102619 TWO WAY COMM INC 500.02 8/27/2002 112386 102058 U.S. CAVALRY 357.14 8/27/2002 112387 102201 UHL CO. 181.35 8/27/2002 112386 102624 UNITED BUILDING CENTERS 1,056.30 8/27/2002 112389 102359 US FILTER DISTRIB GROUP 638.52 8/27/2002 112390 102763 USI INC 123.94 8/27/2002 112391 102419 VALLEY SALES OF HUTCHINSON 18.77 i~ C~ • • • 8/27/2002 112392 112569 VAN SICKLE, ALLEN & ASSOC 544.92 8/27/2002 112393 113695 VEDDER, TYLER 36.00 8/27/2002 112394 114589 VFW POST 950 92.50 8/27/2002 112395 102132 VIKING COCA COLA 484.85 8/27/2002 112396 108598 WAL•MART 47.65 8/27/2002 112397 105122 WASTE MANAGEMENT 1,658.19 8/27/2002 112398 102165 WELCOME NEIGHBOR 60.00 8/27/2002 112399 113907 WENDLANDT, BRIAN 75.00 8/27/2002 112400 103870 WEST GROUP 590.95 8/27/2002 112401 105472 WILLSON, LEAH 60.00 8/27/2002 112402 105354 WRIGHT COUNTY COURT ADMIN 300.00 8/27/2002 112403 103066 WRIGHT, LEE 778.75 8/27/2002 112404 105318 XPECT FIRST AID 132.84 8/27/2002 112405 105571 ZEP MANUFACTURING CO 235.56 382,405.71 Account Nu # 382,405.71 •