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cp09-24-2002 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 24, 2002 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION -Rev. Eric Goodwin, Peace Lutheran Church 3. MINUTES (a) REGULAR MEETING OF SEPTEMBER 12, 2002 (b) BID OPENING FROM SEPTEMBER 20, 2002 Action - Motion to approve as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMLSSIONS 1. PARKS, RECREATION & COMMUNITY EDUCATION BOARD MINUTES FROM AUGUST 1, 2002 2. PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM NLY 18, 2002 3. CITY OF HUTCHINSON FINANCIAL REPORT FOR AUGUST 2002 4. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM AUGUST 20, 2002 5. PLANNING COMMISSION MINUTES FROM AUGUST 2Q 2002 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12042 - A RESOLUTION RELATING TO LOCAL GOVERNMENT INFORMATION SYSTEMS -AUTHORIZING THE EXECUTION AND DELIVERY OF SECOND AMENDMENT TO THE IOINT AND COOPERATIVE AGREEMENT 2. RESOLUTION NO. 12043 - A RESOLUTION FOR PURCHASE OF CONSULTING SERVICES FOR THE WASTEWATER TREATMENT PLANT 3. RESOLUTION NO. 12047 - A RESOLUTION FOR PURCHASE OF SKID STEER AND SNOW BLOWER (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY BURNS PHILP FOOD INC., 35 ADAMS STREET NE, FOR REMOVAL OF TWO 4000 GALLON STORAGE SILOS AND INSTALL ONE 20,000 GALLON SILO WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12037) CITY COUNCIL AGENDA -SEPTEMBER 24, 2002 2. CONSIDERATION OF A VACATION OF UTILITY EASEMENTS REQUESTED BY GREG WHEATLEY LOCATED BETWEEN LOTS 8 AND 9, BLOCK I, ISLAND VIEW HEIGHTS SECOND ADDITION WTTH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 02-310 FOR OCTOBER 8, 2002) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY RIGHT WAY BUILDERS INC. TO OPERATE A CONSTRUCTION BUSINESS OFFICE IN THE C-5 DISTRICT AT 225 - 3~ AVENUE NW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12040) 4. CONSIDERATION OF A CONDITIONAL USE PERMIT' REQUESTED BY HUTCHINSON MUNICIPAL AIItPORT TO IDENTIFY AN AREA IN THE AIRPORT LAYOUT PLAN FOR CONSTRUCTION OF PRIVATE HANGARS WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12041) (d) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR ST. ANASTASIA CHURCH FOR DECEMBER 12, 2002 (e) CONSIDERATION FOR APPROVAL OF ACTIVATING AN ADDITIONAL HCVN ACCESS CHANNEL (f) CONSIDERATION FOR APPROVAL OF ADOPTING REVLSED ASSESSMENT FOR ASSESSMENT ROLL NO. 5054, LETTING NO.4 & 5, PROJECT NOS. 02-11, 02-12, 02-13, AND 02-14 (OAK STREET/9~ AVENUE NE/CTVIC ARENA/MISCELLANEOUS) (g) CONSIDERATION FOR APPROVAL OF DECLARING COST TO BE ASSESSED, ORDERING PREPARATION OF PROPOSED ASSESSMENT AND SETTING HEARING ON ASSESSMENT FOR ASSESSMENT ROLL NO. 5060, LETTING NO. 13, PROJECT NO. 02-22 (SOUTH FORK CROW RIVER BANK STABILIZATION) (h) CONSIDERATION FOR APPROVAL OF CONSULTING AGREEMENTS WITH SEH (i) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR THE COUNTRY STOP (j) CONSIDERATION FOR APPROVAL OF TOBACCO LICENSE FOR SAM'S EXXON LOCATED AT 9 - 4TH AVENUE (k) CONSIDERATION FOR APPROVAL OF WAIVING RENTAL FEE AT HUTCHINSON EVENT CENTER FOR THE HUTCHINSON DOWNTOWN 2 CITY COUNCIL AGENDA -SEPTEMBER 24, 2002 ASSOCIATION ON OCTOBER 10, 2002 (1) CONSIDERATION FOR APPROVAL OF FORWARDING REQUEST BY SOUTHWEST MINNESOTA FOUNDATION TO TFIE HUTCHINSON ECONOMIC DEVELOPMENT AUTHORITY Action -Motion to approve consent agenda 5. PUBLIC HEARING - 6:00 P.M. -NONE 6. COMMUNICATIONS. REQUESTS AND PETITIONS 7. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF FUNDS APPROPRIATION FOR HUTCHINSON POLICE SERVICES Action -Motion to reject -Motion to approve 8. NEW BUSINESS (a) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY LOWELL BAUMETZ, MODERN MAZDA, 585 HIGHWAY 7 WEST, TO REMOVE EXISTING 12' X 16' SHED AND CONSTRUCT A 3-BAY POLE-TYPE ADDITION ONTO EXISTING BUILDING LOCATED IN UC DISTRICT (ADOPT RESOLUTION NO. 12038) Action -Motion to reject -Motion to approve • (b) CONSIDERATION OF A CONDITI~~TAL USE PERMIT AND VARIANCE REQUESTED BY BEN STENZEL, 55 - 5 AVENUE NE, TO CONSTRUCT A 24' X 32' ADDITION ONTO EXISTING 24' X 32' GARAGE (1536 SQ. FT.) 5.5' FROM PROPERTY LINE (ADOPT RESOLUTION NO. 12039) Action -Motion to reject -Motion to approve (c) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION 10.07 REGULATING FENCE PLACEMENT (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR OCTOBER 8, 2002) Action -Motion to reject - Motion to approve (d) CONSIDERATION OF RESOLUTION NO. 12044 -AUTHORIZING THE SALE OF GENERAL OBLIGATION IMPROVEMENT BONDS Action -Motion to reject - Motion to approve (e) CONSIDERATION OF RESOLUTION NO. 12045 -AUTHORIZING THE SALE OF GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS Action -Motion to reject -Motion to approve (f) CONSIDERATION OF RESOLUTION NO. 12046 -AUTHORIZING THE SALE OF GENERAL OBLIGATION SEWER REVENUE BONDS • Action -Motion to reject -Motion to approve CITY COUNCII, AGENDA -SEPTEMBER 24, 2002 • (g) CONSIDERATION OF RESTRUCTURING OF RESPONSIBILITIES AT THE LIQUOR STORE Action -Motion to reject-Motion to approve (h) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP FOR OCTOBER 22, 2002, AT 4:00 P.M. TO DISCUSS WATER PLANT STUDIES Action -Motion to reject -Motion to approve (i) CONSIDERATION FOR APPROVAL OF FRANCHISE AGREEMENT WITH JOE DOOLEY TO BUILD A PRIVATE HANGAR AT HUTCHINSON AIRPORT Action -Motion to reject -Motion to approve 9. MISCELLANEOUS (a) COMMUNICATIONS 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Action-Motion to approve and authorize payment of Verified Claims A from appropriate funds 11. ADJOURN MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL SEPTEMBER 12, 2002 • 1. CALL TO ORDER - 5:30 P.M. ayor ar m Torgerson ca e the meeting to order. Council Members present were John Mlinar, Jim Haugen, Kay Peterson and Duane Hoversten. Also present were Gary Plotz, City Administrator, Mazc Sebora, City Attorney and John Rodeberg, Director of Engineering/Public Works. 2. INVOCATION -Rev. Eric Goodwin, of Peace Lutheran Church, delivered the invocation. 3. MINUTES (a) REGULAR MEETING OF AUGUST 27, 2002 Minutes were approved as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR AUGUST 2002 2. PIONEERLAND LIBRARY SYSTEM FINANCIAL REPORT FOR JULY 2002 3. BUILDING DEPARTMENT MONTHLY REPORT FOR AUGUST 2002 • (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12027 -RESOLUTION FOR PURCHASE OF ELECTRONIC FILING SYSTEM (c) CONSIDERATION OF APPOINTING JEFFREY LUX TO AII2PORT COMMISSION TO 2007 AND DOUG MCGRAW TO COMPLETE ROBERT HANTGE'S TERM TO 2004 (d) CONSIDERATION OF RE-APPOINTING BRUCE PETERSON AND MIKE SCHIESL TO THE PARKS, RECREATION AND COMNILJNITY EDUCATION BOARD TO 2005 (e) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR T.A.P. ENTERPRISES ON NOVEMBER 17, 2002, AT THE RECREATION CENTER (~ CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. I & 2 FOR FIRE TRAINING TOWER (g) CONSIDERATION FOR APPROVAL OF OFF-SALE NON-INTOXICATING MALT LIQUOR LICENSE FOR ECONO FOODS (h) CONSIDERATION FOR APPROVAL OF ENTERING INTO AGREEMENT WITH SOFT DRINK PROVIDER FOR HUTCHINSON EVENT CENTER (i) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR CROW RIVER HABITAT FOR HUMANITY FOR OCTOBER 5, 2002, AT HUTCHINSON HIGH SCHOOL Motion by Mlinar, second by Haugen, to approve consent agenda, with the exception of Item • 4(b)1. This item will be discussed later in the meeting. Motion tamed unanimously. - 5. PUBLIC HEARING - 6:00 P.M. 3~~ CITY COUNCIL MINUTES -SEPTEMBER 12, 2002 • (a) LETTING NO. 14, PROJECT NO. 02-23 (OLD CITY DUMP SITE) • ORDERING IMPROVEMENT AND AUTHORIZING NEGOTIATION OF CONTRACT John Rodeberg, Director of Engineering, presented before the Council. Mr. Rodeberg explained that the City has completed Phase I and II of the investigation of the site as part of the Voluntary Inspection Cleanup program. This public hearing is part of the process to proceed with the project. Mr. Rodeberg further reviewed the costs ofthe project, estimating at $97,000. All this work will be on the east side of the river. Motion by Hoversten, second by Mlinar, to close the public hearing. Motion carved unanimously. Motion by Hoversten, second by Mlinaz, to approve Letting No. 14, Project No. 02-23. Motion carried unanimously. (b) LETTING NO. 9, PROJECT NO. 02-18 (JEFFERSON STREET SE) • ADOPTING ASSESSMENT John Rodeberg, Director of Engineering, explained that this public hearing is for the purposes of setting the assessments. Mr. Rodeberg explained that this protect runs on Jefferson Street from Century Avenue to Jefferson Court. Mr. Rodeberg also reminded the Council that this is a project of McLeod County, with the City providing assistance. Mr. Rodeberg further reviewed the specific improvements included in the protect, as well as the costs and assessments, and which entities are paying for what portions of the project. Mr. Rodeberg outlined the deferred assessment pohcres. He then presented the project costs, which came in much less than estimated. He also presented the final assessment numbers, which again came in much less than estimated. Mr. Rodeberg expplained that there is a resident on Jefferson Street that is not being annexed, but would like to start paym g on assessments now because of the low interest rates. Mr. Rodeberg explained that the Citywill be able to track this and work with him so that he may be able to start pay~ng now. Mr. Rodeberg also ex lained that the homeowner with the lazgest lot may be willmg to sell part of his lotto the C~ty so that it will ease the assessment amount to him. Brian Burgess, 1383 Jefferson Street, presented before the Council. Mr. Burgess explained that he is thankful that construction costs came in lower to ease the costs to him. Mr. Burgess requested that the Council consider any possible ways to reduce his assessments.. Mr. Burgess's assessments are much higher than others on Jefferson Street because of his extra lazge lot. After discussion, it appears that selling lots from his property may be the only option to him to reduce the assessment amounts. Galen Houk, presented before the Council He asked for clarification as to his situation (living outside city limits, yet paying on the assessments). John Rodeberg explained the process used when paying off assessments. Motion by Mlinaz, second by Hoversten to close the public hearing. Motion carried unanimously. Motion by Mlinaz, second by Haugen to approve adopting the assessments for betting No. 9, Project No. 02-18. Duane Hoversten commended McLeod County and John Rodeberg on working toward lower costs to homeowners. Motion carried unammously. 6. COMMUNICATIONS, REQUESTS AND PETITIONS • 7. UNFINISHED BUSINESS ~ ~~~ CITY COUNCIL MINUTES -SEPTEMBER 12, 2002 Motion by Peterson, second by Hoversten, to approve Resolution No. 12030, wording of City Charter question on November election ballot. Motion carried unazumously. (f) CONSIDERATION FOR APPROVAL OF WORDING OF CHARTER AMENDMENT QUESTIONS ON NOVEMBER 2002 ELECTION BALLOT Marc Sebora, City Attorney, explained that he had drafred these questions as fomung a synopsis of the petitions that were approved. Motion by Peterson, second by Mlinaz, to approve Resolution No. 12031, wording of the Charter amendment questions for the November election ballot. Motion carried unanimously. (g) ISLAND VIEW HEIGHTS LITIGATION (CLOSED SESSION) 9. MISCELLANEOUS (a) COMMUNICATIONS Gary Plotz explained the electronic filing system that staffis requesting approval to purchase. Melissa Starke, Administrative Secretary, also explained that the system proposed is a refurbished piece that came in approximately $4000 less than a new machine. The filing system, along with cubie walls that will be constructed for privacy, will be at a figure much less than budgeted for. Motion by Hoversten, second by Mlinaz to approve the purchase of Kazdex Lektreiver electronic filing system. Motion carried unanimously. Gary Plotz explained that Creekside compost site has a lazge mixer and two conveyors that they had advertised for bid. The City obtained a bid for $18,000, which is only approximately $2000 less than a new system and he is requesting that the Council approve awarding this bid. Motion by Haugen, second by Hoversten, to approve the sale of the mixer and conveyor system for $18,000. Motion carried unanunously. Ken Merrill, Finance Director, explained that the Hutchinson Area Health Caze Board is requesting that the City Council approve placing a referendum bond question on the November election ballot to expand the hospital. This project would be completelypaid for by the revenues of the hospital. Motion by Peterson, second by Mlinaz, to approve setting the bond referendum question for the hosppital on the November election ballot. Duane Hoversten noted that this saves the hospital city approximately $2 million. Motion carried unanimously. Ken Memll, updated the Council that the City will be opening for bids on three bond issues on September 24, 2002. Mayor Torgerson noted that a resident of Hutchinson has been missing from Hutchinson since last night. He is an alzheimer's resident from Prairie Senior Cottages. City emergency ppersonnel have not yet been able to locate him. Mayor Torgerson requested that all residents be aware of anyone that may match his description and notrfy the police department. Jim Haugen -Jim Haugen reminded the residents of the Arts & Crafts Festival this weekend. John Mlinar - Mr. Mlinar noted that he has received phone calls from residents on Elm Street and he wanted to pass on to John Rodeberg that they aze still "out there" in regazd to street improvement projects. 3 (a~ CITY COUNCIL MINUTES -SEPTEMBER 12, 2002 Duane Hoversten - Mr. Hoversten asked that all residents attend the Arts & Crafts Festival • this weekend. Gary Plotz - Mr. Plotz explained that the blendingg line for the compost site arrived today and production will be starting next week. Mr. Plotz also reminded the Council that the appreciation picnic is September 19, 2002. He also noted that employees and boazd members are paid for by the City, however uests need to pay for their own meal ticket. Mr. Plotz also updated the Council on City Off~ce filings. They are as follows: Mayor-Marlin Torgerson and Paul Hazding. Council member -Jim Haugen, Bill Amdt and Steve Cook. Mr. Plotz also informed the Council that Neil Wegner, Liquor Store Manager, has resigned and will be taking a position with Locher Bros. Mr. Plotz explained that at the next meeting, he will be bringing organizational improvement recommendations to the Council for the liquor store. Gary Plotz requested that the Council set a Council workshop for the City benchmazking project for September 24, 2002, at 4:00 p.m. Mr. Plotz also requested that a Council workshop beheld to discuss budget reductions for October 8, 2002, at 4:00 p.m. Motion by Peterson, second by Hoversten, to set Council workshops on September 24 and October 8, 2002, at 4:00 p.m. Motion carried unanimously. John Rodeberg - Mr. Rodeberg thanked residents fir their patience with all the projects this yeaz and delays due to rain. The sewer line o~ 9 Avenue has been inspected and no obstructions were found. He also noted that the 2" Avenue bridge has been closed due to construction work. Marc Sebora - Mr. Sebora thanked all of the residents and emergency personnel for taking part in the 9/11 ceremony on Wednesday. Marlin Torgerson -Mayor Torgerson thanked the school choirs that performed at the 9/11 ceremony. He also thanked all the participants ofthe various veteran organizations that took part in the ceremony. 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Motion by Peterson, second byy Mlinaz, with Hoversten abstaining, to approve and authorize payment of Verified Claims A from appropriate fends. Motion carved unanimously. (b) VERIFIED CLAIMS B Motion by Haugen, second by Hoversten, to approve and authorize payment of Verified Claims B from appropriate funds. Motion carried unanimously. 11. ADJOLiRN Motion by Peterson, second by Haugen, to move to a closed session to discuss the Island View Heights lawsuit. Motion carried unanimously. The Council meeting resumed at 6:44 p.m. With no further business to discuss, the meeting adjourned at 6:45 p.m. ~~~~ MINUTES BID OPENING LETTING NO. 13/PROJECT N0.02-22 SEPTEMBER 20, 2002 Present: Cal Rice, Assistant City Engineer and Melissa Starke, recorder. Cal Rice, Assistant City Engineer called the bid opening to order at 10:15 a.m. Mr. Rice dispensed with the reading of Publication No. 6770, Advertisement for Bids, Letting No. 13, Project No. 02-22. Mr. Rice noted that the City Council reserves the right to reject all bids and to waive any informalities and irregularities as signed by Gary D. Plotz. The following bids were opened and read: Duininck Bros Inc Frinsburg, Minnesota Landwehr Construction Inc. St. Cloud, Minnesota R & R Excavating Hutchinson, Minnesota Reiner Contracting Hutchinson, Minnesota Ceres Environmental Services Brooklyn Park, Minnesota Erickson & Temple Contracting Hutchinson, Minnesota Bid Amount $221,485.00 Bid Amount $164,138.00 Bid Amount $185,948.00 Bid Amount $94,735.00 Bid Amount $116,976.00 Bid Amount $129,064.00 The bids were referred to staff for review and a recommendation. They plan to be before the City Council for consideration and awarding on October 8, 2002. The bid opening adjourned at 10:15 a.m. ATTEST: Marlin Torgerson, Mayor • Gary D. Plotz, City Administrator 3c~~ MINUTES Parks, Recreation & Community Education Advisory Board August 1, 2002 Members present: Bernie Miner, John Mlinar, Ralph Johnson, Rev. Todd Ertsgaard, Mike Schiesl and Jay Bey[ien. Also present were Dolf Moon and Karen McKay. Minutes dated June 6, 2002 were approved by a motion made by Jay Beytien and seconded by Bernie Miner. The Board unanimously agreed. OLD BUSINESS Fairgrounds: Discussions are still taking place in a decision [o enter inro partnership/joint powers agreement with the county. The next meeting is Wednesday, August T". The Fairgrounds has an annual operating expense budget of $150,000 with $80,000 m revenues. The agreement would consist of a 2/3 operating loss for the county and 1/3 for the city. AI Koglin, County Parks, estimates that there aze $120,000-150,000 in capital improvements needed in the next five years, most being the parking ]o[. The county will be getting a 6 million dollar assist. Mike Schiesl questioned the priority of the parking lot. Dolf told the board about the need for amulti-purpose surface floor in the administration building but that the school board had cut this project from the budget. This would have cost $140,000 - $150,000. A decision will be made soon, with the County Boazd and City Council meeting on September 1" to discuss the change of hands. Skate Park: At Tartan Park the concrete and ramps are in. Kids are using the pazk and fencing will be installed [o restrict bicycle entrance into the skate park. Signage will be added suggesting good skating practices. The Tartan Skate Park was constructed with all donated revenues. Ralph Johnson questioned the injury/insurance issue. Dolf told the Boazd that the League of Minnesota Cities' recommendations will be followed with signs posted stating that "participants must wear helmets". Any injury reports will be filed. Dolf toured the tier three skate park at Word of Life Outreach Center. Participants can purchase a $30 season pass with a picture ID or a daily pass. They must sign a release of liability. The City will be receiving their statistics. Summer Project Update: The Northwoods Park face lift project is 75% complete. The brick/metal exterior is new and insulation was added. The restrooms were updated to be handicapped accessible. In-floor electrical heating was installed. Included with the Tartan Park Grant, benches and mini shelters were constructed. More handicapped playground equipment and more trees will be added. At Riverside Park the gravel area will be shrunk down, and a prairie area will be added. The Streets Department will assist with this project. The gravel will 6e moved to the Rotary Park area. The pavers and water fountain are in at Veterans Memorial Park. Rocks to stabilize the bank from the pedestrian bridge to Main Street were all donated. A permit from the Department of Natural Resources was required. The Parks crew have been mowing daily. NEW BUSINESS Aquatic/Ballfield Project: The proposal for Linden Park is to have a pond and two ballfields with a berm around them The fields will be four feet lower that the current fields. The swimming pool upgrade would be in the vote. The City will seek the support of the community, specifically the athletic groups, hockey, and basebalVsoftball associations. There may be a possible one half percent sales tax added. Methods to save money would be considered. For example, seeding of [he fields rather than sodding. The project would begin at the end of the swimming season, approximately August 15'", with work continuing until frost. It would then start again in die spring until completion. Ralph Johnson questioned if the use of the Recreation Center Pool was down. Dolf responded that the usage is down this summer He noted-that the Glencoe pool has been refurbished into a water slide park/pool. More information will be coming regarding the Hutchinson project. School Bond Issue: The community will be voting September lOm on the construction of a new high school and remodeling of the current one to serve as an elementary school. Promotion will begin at the time of the McLeod County Fair. The community needs to know the issues. y~~~~ • Minutes PRCE Advisory Boazd August 1, 2002 Page Two Board Members/Meeting Date & Time: Three new members need to be appointed to begin terms in September. Any members completing their fast term will begin their second term. The date and time of the Board meetings needs to be altered in the fall with Dolf s schedule. The Board agreed on the fast Monday of each month with the same starting time as in the past. There will be some conflicts with holidays beginning with September. The next meeting will be Monday, September 9'". Dam Replacement: The Army Corps of Engineers has a resource of revenues up to $900,00 for renovation of the Crow River Dam near Main Street. The renovation would be a more natural cascade of rock and could cost S 1.3 million. BOARD MEMBER ITEMS Adult Soccer: Bernie Miner received a request from an adult for a soccer league to possrbly be played at Roberts Park Basketball at Night: John Mlinar told the Board about a complaint from a resident near V.F.W. Pazk regarding basketball being played at night. Dolttold the Board the complaint will be addressed at the next Council meeting. The same resident complained about leaves blowing into their yard from the park. Crow River Arts Bus Tour: Jay Beytien reported to the Board that 24 participants registered for the bus tour sponsored by Crow River Arts. ADJOURNMENT The meeting was adjourned at 6:15 pm by a motion made by Jay Beytien and seconded by Mike Schiesl. The Board unanimously agreed. klm • • ~ ~~~ 1 i ~. a w, • The July 18, 2002 meeting of the Pioneerland Library System Board was called to order at 7:30 p.m. by Chair John Baker in the Willmar Public Library Meeting Room. A quorum was announced. Al Clouse added V.A.S. Negotiating Committee Expenses to the agenda. Al Clouse motioned to approve the agenda as amended. Second by Daniel Reiqstad. Carried. Gary Johnson motioned to approve the June 20, 2002 minutes. Second by Joan Reckdahl. Carried. Al Clouse presented for the Finance Committee. Al Clouse motioned to accept the June 2002 Revenue and Expense Report. Second by Robin deCathelineau. Carried. Al Clouse motioned to accept the Bills and Check Registers. Second by Eric Weiberg. Carried. Al Clouse motioned to accept Amy Wilde, Nancy trussing and Darlene Kotelnicki as the Ad Hoc Committee on Grants with assistance from staff and head librarians as needed. Second by Gary Johnson. Carried. Ai Clouse motioned to accep*_ t..*.e delivery contract for this coming year. Second by Ivey Vonderharr. Carried. The Personnel Committee requests that the expenses of the Negotiating Team be pro-rated back to the libraries. Al Clouse motioned that the expenses incurred by the negotiating committee be pro-rated back to the libraries. Second by Amy Wilde. Discussion. Carried. Ivey Vonderharr presented for the Personnel Committee. Ivey Vonderharr motioned for the approval of hiring Erica Johnsrud at Step 1 Interval 1 at the Dawson Library. Second by Daniel Reiqstad. Carried. The negotiating team members are to be Dan Reiqstad, Lowell Ueland, Al Clouse, Vern Silvernale and Ivey Vonderharr. Ivey Vonderharr motioned for the approval of those listed as the negotiating committee. Second by Richard Falk. Carried. Ivey Vonderharr motioned for the approval of Lowell Ueland as Chief Negotiator. Second by Joaa Reckdah_. Carried. Ivey Vonderharr motioned to rescind Policy $209 giving a step increase on Jznuary 1st, pending the conclusion of negotiated contract. Lengthy discussion followed as to the need for this. The policy was read to check on whether we could rescind. Ivey Vonderharr withdrew the motion. Rob_n deCat!:e_ineau moved that the discussion be tabled until the next meeting. Second by Jack Sandberg. Carried. The Personnel Committee is working on a draft of orccedure on handling employee related concerns. The committee a:sc brought up concerns on the financial impact of the new Health Insurance costs. These wi~_ be part of union negotiations. There are two members on the attendance 'list who have missed excessive meetings. Policy requires that their entities be sea= a le*_ter recommending replacement. Staff will do the letters. John Hou_shan presented for the Policy Committee and the Director's 3eoo ^ . Committee .o r„eet after board meeting to set a date. Issues to cover wi'l be Elect_on of a Co.~mnittee Chair, Criteria for new signatory membership, Canby's inter_m acree,:.ent and establishment of a uniform policy format. The three members c' SP..~%uIE Governing Board have terms up for re-election. Jim Schueiler, Herb Rct~nda gad Al Clouse are current members. Francis Schweiss motioned tc re-apcc_^= these =hree. Second by Gary Johnson. Carried. There tva_= no new business. Additiena_ Ite:r. for Director's Retort regarding TDS;PLS MnLink migration project will be co-:erect b~_• the Director at the next meeting. The meeti- ryas ad_ouraed at 8:40 em. Stacey Sc::atte Secretar:~ y L~~ PIONEERLAND LIBRARY SYSTEM BOARD MEETING August l3, 2002 Number of signatories wit! appointed representatives: 23 Quorum of signatories: 12 Number of signatories present: 17 Present: Alvin Maas Big Slone County Richard Falk Kaodiyohi County Robin deCathelineau Kandiyohi County Diane Beck Kandiyohi County Ivey Vonderhan- Lac qui Parle County Storey S~h~aette Mc[v_od Counrv Amy Wilde Meeker County Joan Reckdahl Meeker County Francis Schweiss Renville County John Baker Swift County Gary Johnson Yellow Medicine County Herb Rotunda Appleton Vem Silvetnale Omwson Julie Jury Granite Falls Herman Hannemann Ih6chinson Jack Sandberg ffutchinson Lowell Broberg Kerkhoven Dazlene Kotelnicki Litchfield AI Clouse Olivia . Jim Schueller Renville Ramona Berg-Perry Willmar Eric Weiberg Willmar Dan Reiestad Willmar Absent: Nancy Grussine Jack Johnson" Mark Dahl Barb Botth" Grant Knutson Allen Gislason' Dr. Les Potas" Clyde Bra[lie" Lowell Deland" Art Abel' James Karels Man- Huesina" "excused absence Chippewa County Chippewa County Chippewa County Kandiyohi County McLeod County Yellow Medicine County Benson Fairfax Glencoe Gracevil le Madison Wtllmar ~lQ~a 2002 CITY OF HUTCHINSON FINANCIAL REPORT 2002 August 2001 2002 2002 2002 2002 August REVENUE REPORT-GENERAL August August YEAR TO ADOPTED BALANCE PE RCENTAGE MONTH MONTH ATE ACTUAL BUDGET REMAINING USED TAXES 7,419,910.56 3,034,108.00 1,614,197.44 46.80% LICENSES 140.00 422.56 25,140.10 38,700.00 13,559.90 64.96% PERMITS AND FEES 60,698.98 23,342.09 168,233.67 200,500.00 32,266.33 83.91% INTERGOVERNMENTAL REVENUE 36,565.64 56,637.24 1,314,317.38 2,834,450.00 1,520,132.62 46.37% CHARGES FOR SERVICES 80,607.41 91,328.93 562,373.95 1,274,876.00 712,502.05 44.11% FINES & FORFEITS 7,561.46 4,856.06 52,110.91 60,000.00 7,869.09 86.65% INTEREST 18,795.51 1,550.33 24,774.31 32,000.00 7,225.69 77.42°/a REIMBURSEMENTS 9,192.93 9,141.02 127,229.05 130,875.00 3,645.95 97.21% TRANSFERS 5,710.50 2,661.50 430,013.40 1,339,700.00 909,686.60 32.10% SURCHARGES -BLDG PERMTS _ _ 2,511.38 _ 839.36 _ 1 54A.48 1 000.00 (544.48) 154.45% TOTAL 221,783.81 190,979.11 4,125,647.81 6,946,209.00 4,820,561.19 46.12% 2002 CITY OF HUTC HINSON FINANCIAL REPORT 2002 August 2001 2002 2002 2002 2002 August EXPENSEREPORT-GENERAL August August YEAR TO ADOPTED BALANCE PE RCENTAGE MONTH MONTH ATE ACTUAL BUDGET REMAINING USED 001 MAYOR & CITY COUNCIL 2,657.75 2,956.82 33,214.32 62,664.00 29,449.68 53.00% 002 CITY ADMINISTRATOR 21,862.30 16,256.10 143,064.43 235,467.00 92,402.57 60.76% 003 ELECTIONS 12.03 556.20 936.48 16,371.00 15,434.52 5.72% 004 FINANCE DEPARTMENT 19,559.84 22,801.38 244,031.37 397,404.00 153,372.63 61.41% 005 MOTOR VECHICLE 18,645.79 13,730.30 117,468.03 172,899.00 55,430.97 67.94% 006 ASSESSING 38,000.00 38,000.00 0.00% 007 LEGAL 7,556.12 12,655.77 78,783.36 121,000.00 42,216.64 65.11% 008 PLANNING 14,536.71 12,118.77 98,756.30 134,879.00 36,122.70 73.22% 009 INFORMATION SERVICES - 6,458.05 8,993.97 62,335.38 175,664.00 113,328.62 35.49% 110 POLICE DEPARTMENT 175,602.23 437,065.07 1,686,090.71 2,276,076.00 589,985.29 74.08% • 111 SCHOOL LIAISON OFFICER 1,265.83 0.00 0.00% 115 EMERGENCY MANAGEMENT 435.39 1,919.69 34,581.03 27,000.00 (7,581.03) 128.08% 120 FIRE DEPARTMENT 14,280.29 14,467.87 193,294.65 351,864.00 158,569.35 54.93% 130 PROTECTIVE INSPECTIONS 11,839.77 13,692.30 116,941.48 166,171.00 47,229.52 71.56% 150 ENGINEERING 33,160.73 35,777.83 290,923.18 451,487.00 160,563.62 64.44% 152 STREETS & ALLEYS 53,868.71 58,946.61 530,946.76 871,026.00 340,079.24 60.96% 153 MAINTENANCE ACCOUNT 5,451.99 0.00 0.00°/a 160 CITY HALL BUILDING 8,115.22 7,547.40 94,739.56 154,768.00 60,028.44 61.21% 201 PARK/RECREATION ADMINISTRA 11,435.58 14,058.11 120,278.82 166,603.00 66,324.18 64.46% 202 RECREATION 24,057.48 30,643.50 200,247.42 229,706.00 29,458.58 87.18% 203 SENIOR CffIZEN CENTER 5,142.52 6,007.40 58,648.86 109,966.00 51,319.14 53.33°~ 204 CIVIC ARENA 17,049.29 13,770.08 140,169.45 271,693.00 131,523.55 51.59% 205 PARK DEPARTMENT - 74,146.60 84,048.67 558,529.62 853,622.00 295,092.38 65.43% 206 RECREATION BUILDING 8 POOL 5,026.64 10,770.84 69,096.16 114,046.00 44,949.84 60.59% 207 EVENTS CENTER 5,635.97 67,189.42 77,092.00 9,902.58 87.15% 250 LIBRARY 844.27 1,201.60 90,260.71 129,377.00 39,116.29 69.77% 301 CEMETERY 10,245.25 12,590.38 76,924.13 125,625.00 48,700.87 61.23% 310 DEBT SERVICE 176,350.00 176,350.00 0.00% 320 AIRPORT 5,550.67 5,378.11 41,803.72 238,386.00 196,562.28 17.54% 350 UNALLOCATED GENERAL EXPE 39149.72 19519.16 360658.01 781,001.00 420,342.99 46.18% TOTAL 567,956.77 863,109.90 5,511,913.36 8,946,209.00 3,434,295.64 61.61% ~~~~~3 2002 CITY OF HUTCHINSON FINANCIAL REPORT August 2001 2002 2002 REVENUE REPORT -GENERAL August August YEAR TO ADOPTED BALANCE PERCENTAGE MONTH MONTH ATE ACTUAL BUDGET REMAINING USED TAXES LICENSES PERMffS AND FEES INTERGOVERNMENTALREVENUE CHARGES FOR SERVICES FINES 8 FORFEITS INTEREST REIMBURSEMENTS TRANSFERS SURCHARGES -BLDG PERMITS TOTAL 0.00 0.00 1,419,910.56 3,034,108.00 1,614,197.44 46.80% 140.00 422.56 25,140.10 38,700.00 13,559.90 64.96% 60,698.98 23,342.09 168,233.67 200,500.00 32,266.33 83.91% 36,565.64 56,837.24 1,314,317.38 2,834,450.00 1,520,132.62 46.37% 80,607.41 91,328.93 562,373.95 1,274,876.00 712,502.05 44.11°/a 7,561.46 4,856.08 52,110.91 60,000.00 7,889.09 86.85% 18,795.51 1,550.33 24,774.31 32,1X)0.00 7,225.69 77.42% 9,192.93 9,141.02 727,229.05 130,875.00 3,645.95 97.21% 5,710.50 2,661.50 430,013.40 1,339,700.00 909,686.60 32.10% _ 2 511.38 639.36 1544.48 1,000.00 (544.48) 154.45% 221, 87 3.81 190,979.11 4,125,647.81 8,946,209.00 4,820,561.19 46.12°h • l_-I GenerelGovt. 96,740.58 174,117.98 837,238.53 1,509,116.00 635,766.77 55.48% Public Safety 191,583.74 569,416.77 2,323,831.05 2,821,111.00 788,203.13 82.37% Streets & Alleys 98,869.21 50,420.98 946,212.56 1,322,513.00 500,643.06 71.55% Parks 8 Recreation 156,062.85 35,576.90 1,002,169.49 1,842,730.00 628,570.25 54.39% Miscellaneous _ 44,700.39 24,897.27 402,461.73 1 450 739.00 881 092.43 27.74% TOTAL 587,956.77 854,429.90 5,511,913.36 8,946,209.00 3,434,295.64 61.61% y ~~~ BOARD OF DIRECTORS MEETING -August 20, 2002 . Hospital -Conference Room A/B Present: Chairperson, Bob Peterson; Vice Chairperson, Steven Snapp; Secretary; Wayne Fortuna Jobn Houle, Trustee; Duane Hoversten, Trustee Absent: Pastor Randy Chrissis, Trustee (excused); Dr. Jim Allen, Chief of Staff/ Trustee (excused) Others Present: Phi] Graves, President; Linda Krentz, Bums Manor Nursing Home Administrator; Robyn Erickson, Care and Program Support Services Division Director; Pam Larson, Finance, Information and Material Services Division Director; Jane Lien, Acute Care Programs and Services Division Director; Dr. Steven Mulder, Emergency Medical Services Duector; Lori Wightman, Vice President of Operations, Allina Health Services; Steve Apfelbacker, Ehlers & Associates; Bryan Jackson, Jackson & Associates; Virgil Linkert, Jackson & Associates; Marc Sebora, City Attorney; Doug Hanneman, Editor Hutchinson Leader; Elaine Schermann, Quality Representative; Betty Stras, Foundation Director; and Corrinue Schlueter, Recorder; and the Foundation Boazd members as follows: Bev Bonte, Carol Stark, Jim Mills, Ron Hoffman, Melanie Remple, Louise Nelson, Jeny Carson, Sara Nelson, Kris Haag. Chairperson Peterson called the meeting to order at 5:33 PM. The Foundation membership was requested to attend the meeting to hear a presentation from Jackson & Associates in order to ]earn information about a proposed capital campaign for helping to finance the remodeling and expansion projects at the hospital and nursing home. Bryan Jackson, Jackson & Associates, reported the results of the recent study that was completed to test the feasibility of raising five million dollars over afive-year time frame. Forty-four people from the Hutchinson azea were interviewed for the study. Based on the results, the Jackson firm recommended that a campaign.begin in October 2002 and conclude in October 2003 for the fund raising effort and tha~'a base goal of 2.5 million dollars be established with a "challenge goal" set at 4 million dollars. Jackson provided information on their recent successes in reaching goals in their campaigns. In the twenty-nine years of existence of their company they boast a 97% success rate of achieving the "base goal" in fund raising efforts of this type. Jackson described their process of fund raising as follows: Phase I -prepare, research, recruit, educate Phase II -Family participation, challenge gifts, public endorsement ~~~~ Boazd of Directors August 20, 2002 Page two Phase III -Community and area participation - to develop awareness for health care services. Phase IV - On-going fund raising • The Hutchinson Area Health Caze $oazd and Foundation Boazd will consider the capital campaign initiative and will decide next month whether to advance the project and jointly hire the firm of Jackson & Associates to assist. CJ C~ Chairperson Peterson recessed the meeting for 5 minutes and the Foundation members exited the meeting. Chairperson Peterson reconvened the meeting at 6:10 P.M. I. Minutes of Last Meeting_The minutes of the July 16, 2002, meeting were presented and discussed. John Houle requested that the minutes be changed to acknowledge his absence at the July meeting. Following discussion, Snapp made a motion, seconded by Hoversten to approve the minutes of the July 16, 2002, meeting as amended. All were in favor. Motion carried. IL Medica] Staff Meeting Minutes and Credentialing. Graves provided a report on the recent Executive Committee Meeting. The following practitioners were recommended for membership to the Medical Staff: IniHaL . Marc Cabot, CRNA Provisional. Sanford Anderson, MD Julie Krenick (Scheff), MD Scott Staples, MD Colleen Gaspers, Reappointment. Robert Beeler, DC Gary Hanson, CRNA Gregory Kjos, CRNA Patricia Peyla, CRNA John Strandell, CRNA Allied Health In'~ependent Pediatric Courtesy Family Practice Active Family Practice Active Nurse Practitioner Allied Health Ind. (Coverage at Dassel) Chiropractic Allied Health Ind. Anesthesia Allied Health Ind. Anesthesia Allied Health Ind. Anesthesia Allied Health Ind. Anesthesia Allied Health Ind. y~~~~ Board of Directors August 20, 2002 Page three Linda Waldstein, MS, LP Scott Wichterman, PsyD, LP Psychology Allied Health Ind. Pshchology Allied Health Ind. Paul Gannon, MD Fred Gramith, MD Eul Kang, MD Thomas Knickelbine, MD Timothy Koelz, MD David Larson, MD John Mowlem, MD Resignation: Dennis Rooney, CRNA Thoracic & Courtesy Cardiovascular Surg. Radiology Courtesy Radiology Courtesy Cardiology Courtesy Radiology Courtesy Radiology Courtesy Emergency Active Request for Additional Privileges. Dr. Murphy - ER privileges Dr. McNelis -Additional GYN privileges Competency Demonstration completed. Dr. Scott Staples -Graded Exercise Tests Miscellaneous. Dr. Arive -Requested to remove his OB/GYN privileges at HAHC. Following discussion, Houle made a motion, seconded by Snapp to grant membership and privilege to the above listed practitioners, as recommended by the Executive Conunittee of the Medical Staff. All were in favor. Motion carried. III. New Business. A. Bond Resolution. Steve Apfelbacher, from Ehlers and Associates, was at the meeting to present a resolution titled "Determining the Desirability of Issuing General Obligation Medical Facility Bonds and Providing for An Election Thereon" for consideration for the November election in order to provide financing for the 2002 hospital project. The attached resolution was reviewed and amended to reflect the proper name for the project "Hutchinson Community Hospital". Apfelbacher informed the board that the City Council would be considering this item at the special meeting on November 12m. ~~0.J~ - Board of Directors • August 20, 2002 Page four Following discussion, Fortun made a motion, seconded by Houle, to recommend to the City Council that a question be added to the November 5, 2002, election ballot for the issuance of bonds for improvements to the Hutchinson Community Hospital (see attached resolution). Al] were in favor. Motion carried. B. Governing By Laws Chances. Hoversten explained the process that was recently completed by an ad hoc committee in order to review and propose changes in the Governing Board By-Laws. The only significant amendment was the addition of an audit committee (see attached). Chairperson Peterson requested that members notify him of their interest in serving on the Audit Committee. The membership (three members) will be announced and ratified at the September Governing Board meeting. The audit committee will assist the board in fulfilling responsibilities relating to financial accounting, reporting, internal controls and compliance. • Following discussion, Houle made a motion, seconded by Snapp, to approve the changes to the Governing Board By Laws as presented, and to approve the charter of the audit committee. All were in favor. Motion carried. C. Medical Staff By Laws. Dr. Mulder explained the process that was recently completed by an ad hoc committee in order to review and propose changes in the Medical Staff By-Laws. He reported the process was carried out over a several month period with the assistance of HAHC staff and physician members of the Medical Staff. The Medical Staff, as a whole, approved the documents at their recent meeting. The By Laws were previously supplied to board members so that su~icient time was allowed for their review. Mulder provided the board with a summary of the substantive changes. • Following discussion, Fortun made a motion, seconded by Snapp, to approve the changes to the Medical Staff By Laws as presented. All were in favor. Motion carried. D. Telephone Triage. Dr. Mulder presented an alternative system that if being contemplated for Telephone Triage in the Emergency Room. The risk of providing information without seeing the patient was explained. Mulder informed the boazd that a change will be made soon and that other members of the Hutchinson Medical Center will be working with him to develop an alternative process. 1 ~0.J~ • Board of Directors August 20, 2002 Page five E. Medical Staff Development. Fortun provided a report from a recent Medical Staff Development Committee meeting. Those present were Snapp, Lyons, Graves, and himself. A request is being made to provide recruitment support for the following positions: Orthopedic Surgery, Internal Medicine, OB/GYN, Pediatric, and General Surgery. All positions requested have been considered in the Medical Staff Development Plan and aze consistent with community need. Currently the firms of Delecore Resources and Merritt Hawkins have been retained. Graves explained that the Mankato Orthopedic and Fracture Clinic have expressed interest in developing along-term relationship for the placement of surgeons in the community. The seazch continues for an additional Internal Medicine physician. A third OB/Gl'N has been offered a position with the Hutchinson Medical Center. Additionally there is a need to add two General Surgeons. The cost, for HAHC, associated with the recruitment of these practitioners was discussed. Following discussion, Snapp made a motion, seconded by Houle, to accept the report from the Medical Staff Development Committee and support the recruitment efforts of two Orthopedic Surgeons; One additional Internal Medicine Physician; An additional Pediatrician; a third OB/GI'N; and two General Surgeons. All were in favor. Motion carried. F. Vulnerable Adult Policy Chanties. Krentz reported on changes recently made to our vulnerable Adult Policy. They focus primarily around the seven key components. They are: screening, training, prevention, identification, investigation, protection and "reporting/response. Krentz ' also reported on the Vulnerable Adult Report from November 2001 to July 2002. There were 13 vulnerable adult reports for the-6fganization, none of which were substantiated. Following discussion, Houle made a motion, seconded by Fortun, to amend the vulnerable Adult Policy and accept the report from November 2001 to July 2002 as presented. All were in favor. Motion carried. G. JCAHO Exemption For Bums Manor Nursing Home. Graves and Krentz explained the new policy that was enacted by the Joint Commission on Accreditation of Health Care Organizations (JCAHO) that would allow Bums Manor to be exempt for the scheduled 2002 survey. The nursing home is visited annually by the State Department of Health • which assesses compliance with the Medicare/Medicaid standards and State of Minnesota rules for operation of a nursing home. ~~0.,~ • Boazd of Directors August 20, 2002 Page six Following discussion, Snapp made a motion, seconded by Houle to inform the JCAHO of our decision not to have Burns Manor surveyed with the rest of the hospital in 2002. All were in favor. Motion tamed. H. Dictaphone Enterprise Express Text and EXSneech. The board reviewed the capita] Expenditure Request for the upgrade to the Dictaphone System. This system upgrade provides transcription applications for improved and integrated features with a voice recognition, which provides physicians with the choice to see and cosect their documentation prior to submitting it to the electronic patient record. The cost for the system upgrade is $225,376.57. Larson provided the Board with the fmancia] detail on the internal rate of return and net present value that would justify the purchase. Following discussion, Fortun made a motion, seconded by Houle, to request authority from the City Council to purchase the Dictaphone Enterprise Express Text and EXSpcech system in the amount of $225,376.57. All were in favor. Motion carried. • Oreanizational Reports. A. President. Graves announced we will get Geographic Reclassification beginning in October 2003. B. Acute Care Programs and Services. Lien reported on the following: new patient safety and resident safety brochures; CRNA recruitment; the recent changes in our Birth Care security system. C. Care and Program Support. Erickson reported on the Following: Dr. McNelis will be featured in our next Airway and it will be about nurse recruitment; the addition of security personnel in the area of ER; Omnicell ,the medication dispensing and hacking system, is functional. Additionally she reported on changes in the staffing of the Ambulance Service because of the high overtime and staffing issues with the combined Ambulance/ Plant Services Areas. D. Community Care Programs and Services. Nothing further to report. E. Finance Information, and Material Services. Larson reported that Corrine Amundsen-LaBaw, Health Information Manager resigned and will be leaving the organization on September 6`s. G ycaJ~ • Board of Directors August 20, 2002 Page seven F. Resident Caze Renort. Nothing further to report. G. Director Medical Affairs Report. Nothing further to report. Patient Safety & Performance Improvement Committee. Schermann spoke briefly of the Patient Safety Brochure. The disclosure policy has been sent to our liability carrier and legal counsel for further input. Allina Management Report. Wightman reported the division of Allina Regional Health Services is being eliminated. At the present time, there are 14 people employed within the division and it be reduced to four, effective September 30, 2002. Wightman's position will be eliminated in November when her job is done in New Ulm. Accounts Payable. The accounts payable and cash disbursements were presented for payment. Following discussion, Houle made a motion, seconded by Fortun, to approve the accounts payable and cash disbursements as listed in the amount of $3,455,824.14. Four were in favor. Hoversten abstained. Motion carved. u Statistical Report. Graves presented the statistical report for the month of July 2002. Financials. Larson provided the financials for the month of July 2002, which showed a net income of $45,779 compazed to a budget of $181,599. Following discussion, Hoversten made a motion, seconded by Snapp, to ,.approve the fmancia] report as presented. All were in favor. Motion carried. :~ Hospital Auxiliary Meeting Minutes. The Hospital Auxiliary Meeting Minutes were presented. No unusual comments were made. Houle made a motion to adjourn, seconded by Hoversten, to adjourn the meeting. All were in favor. Motion carried. Respectfully submi~tt~fn`jed/, ~ Corrinne Schlueter Recording Secretary Wayne Fortun Secretary y~~~il • MINUTES HUTCHINSON PLANNING COMMISSION TUESDAY, AUGUST 20, 2002 5:30 P.M. 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Amdt at 5:25 p.m. with the following members present: Lynn Otteson, Brandon Fraser, Robert Hantge, and Jim Haugen. Also present: Julie Wischnack, AICP, Director of Planning/Zoning/Building; Lisa McClure, EDA Intern; and Mazc Sebora, City Attorney. Members Absent: Dean Kirchoff and Kathy Hanneman 2. CONSENT AGENDA Robert Hantge moved to approve the minutes for the July 16, 2001, meeting as submitted. Lynn Otteson seconded the motion. Motion carved. 3. PUBLIC HEARINGS a) CONSIDERATION OF PRELIMINARY AND FINAL PLAT SUBMITTED BY FRANK FAY FOR FREDRICK SELTZ AND HENNEN'S PROPERTIES TO BE • KNOWN AS SELTZ SUBDNISION LOCATED ON HWY 7 EAST AND HWY 22. Chairman Amdt opened the hearing at 5:30 p.m. with the reading of the publication #6762 as published in the Hutchinson Leader on August 8, 2002. Ms. Wischnack commented on the nature of the plat application. The process has been long and had some changes made. Mr. Heikes' property has been removed from the plat therefore it will only have the Seltz and Hennen's properties. Issues that have been resolved aze road right of way, and there will be room for future development and access to the Heikes property. There will not be utilities run to the property, which is stated in the Subdivision Agreement. Ms. Wischnack read Page 1 on the Subdivision Agreement regarding the access road. Mr. Hantge moved to close the hearing, seconded by Mr. Haugen the hearing closed at 5:32 p.m. Mr. Fraser made a motion to approve the request for preliminary and fmal platting with staffrecommendations. Ms. Otteson seconded the motion. The motion carried unanimously. Ms. Wischnack stated this item would be placed on the August 27, 2002, City Council consent agenda. ~1 Z~~S Planning Commission Minutes -August 20, 2002 Page 2. • b) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY MICHAEL DEMMER, PRAfl2IE SENIOR COTTAGES, TO CONSTRUCT AN ASSISTED LNING PROJECT FOR 16 PERSONS WTI'H MEMORY LOSS LOCATED AT 850 CLEVELAND AVE. S.W. Chairman Amdt opened the hearing at 5:33 p.m. with the reading of publication #6763 as published in the Hutchinson Leader on August 8, 2002. Ms. Wischnack explained the location of the proposed project to be the NE comer of Sunset and Cleveland. The layout of the facility will be the same as the existing Prairie Senior Cottages of Bradford Street. It will be a one level, duplex type facility with 8 persons living on each side. They will have covered entrances and a fenced in courtyazd area in the back. Ms. Wischnack showed pictures of the facility on Bradford and of the property, as it now stands, vacant. Chairman Arndt asked where the courtyazd would be located. Ms. Wischnack showed a picture and explained it would be located on the West side of the facility. Ms. Wischnack went on to explain that it will be a 24 hour a day, seven day a week Gaze facility for people with memory loss. Prairie Senior Cottages have a State License as an assisted living facility. The property is 42,000 square feet. .35 pazking spaces per unit is the minimum requirement for this facility and they do meet this requirement. • Ms. Wischnack discussed the staff recommendations, number one: was there enough turnaround space for fire and emergency vehicles? The building will be fully sprinkled, alleviating that issue. The remaining issues have been taken Gaze of. Michael Demmer, applicant, Prairie Senior Cottages, said he would answer any questions. Ms. Otteson asked why on the proposed courtyazd drawing was there a circulaz sidewalk. Mr. Demmer explained that it would be a circulaz sidewalk with grass and a flower gazden. The reasoning for this is that people with dementia often walk in circles; this will help them to find their own way azound the courtyard. Mr. Demmer also commented on being in Hutchinson, it is a good location and he appreciates being here to provide this type of service. Bev Alsleben, 835 Cleveland, a neighbor, toured the existing cottages and said they look nice and are well kept. She came to the meeting to lend her support to the project. Ms. Wischnack stated she had a call from a man who asked about the fencing. She explained it would be a 6-foot, green, plastic coated, chain-link fence, just like the existing fence. Mr. Haugen moved to close the hearing, seconded by Mr. Hantge the hearing closed at 5:45 p.m. Ms. Otteson made a motion to approve the request with staff recommendations. Mr. Haugen seconded the motion. Ms. Wischnack explained that due to the time it would take to start this project, this fall, and to complete it this spring, a ~G~ Planning Commission Minutes -August 20, 2002 Page 3 • timeframe of one year be a condition, instead of the usual six months. Chairman Amdt asked if the motion could include that timeframe. The motion carried. 4. NEW BUSINESS a) CONSIDERATION OF FINAL PLAT TO BE KNOWN AS COLORADO RIDGE SUBMITTED BY KEVIN COMPTON LOCATED IN HELLAND'S SEVENTH ADDITION Ms. Wischnack stated that drainage and driveway issues have been resolved. This project is three sets of twin homes, equaling six units. The preliminary plat was brought before the Planning Commission in May. Ms. Wischnack went through the staff recommendations. Most have been completed, a couple are ongoing issues. Mr. Hantge made a motion to approve the request with staff recommendations. Mr. Haugen seconded the motion. The motion tamed unanimously. b) DISCUSSION OF WEED ORDINANCE AND PROVESS USED (PRESENTED BY CffY FORESTER MARK SCHNOBRICH) • Mr. Schnobrich was not at the meeting at this time. This item was moved later in the meeting. c) DISCUSSION OF RESEARCH ON FENCE ORDINANCE Ms. Wischnack explained that Ms. McClure had done reseazch on other city ordinances to find out how they handle fence issues. Ms. Wischnack asked about this research because people have to come in for a Conditional Use Permit every time they do not meet front yard setbacks, which is very often. She would like to make it easier for the public and for city staff. Research was presented in the packet. Ms. Wischnack commented looking through the research that Hutchinson was in the middle as to setbacks. She explained the Site Line Triangle used by many cities. Mankato and Maple Grove were two cities that used this triangle. Ms. Wischnack asked for feedback from the commissioners. Mr. Haugen commented on the language used by some cities, including hedges and walls with their fence ordinances. He liked that language. Mr. Hantge and Ms. Otteson liked the site line triangle concept. Ms. Wischnack said she would bring back language for the Planning Commission to review including language on the site line triangle. She also mentioned that allowing a • ~ ~~~ Planning Commission Minutes -August 20, 2002 Page 4 Conditional Use Permit should still be allowed, if the proposed fence is not incompliance with the new language. d) DISCUSSION OF RESEARCH ON ROOF ORDINANCE Ms. Wischnack discussed the research done by Ms. McClure on roof requirements. She commented that most cities do not have requirements about prohibiting flat roofs. Ms. Wischnack also brought up language used by other cities as to the size requirement of an accessory building. Brainerd uses language to regulate the size (square footage) and height of the accessory building. Mr. Fraser commented that he did not see a problem with a flat roof and does not think the city should regulate against them. Ms. Otteson commented she liked the language used that would require an accessory building to be smaller than the principal building. Ms. Wischnack explained that some cities even have requirements on the size of the doors of the accessory building, this would discourage some people wanting a business or to storage lazge objects in their accessory building. • Mr. Haugen stated he received a call from a woman whose neighbor came in for a conditional use permit regarding a garage and she and her husband did not come to the meeting. Now that the garage is built, she is very unhappy with it and does not like that her neighbor has built a garage so lazge. Ms. Wischnack commented that in the year-end report they could include pictures of accessory buildings that are of varying sizes, to get an idea of what the building would look like before it is built. Chairman Amdt suggested the Planning Commissioners going on a tour to look at sites to see the size of them now that they have been constructed. 5. OLD BUSINESS UPDATE ON AUAR Ms. Wischnack updated the Planning Commission on the progress of the AUAR. She told the commission that the County Boazd had approved it. Now that the County Boazd, City Council, Planning Commission, and Joint Planning Boazd had approved it, the AUAR will be published soon. 6. COMMUNICATION FROM STAFF a) UPDATE ON ANNEXATION BY JOINT RESOLUTION OF VINCENT DOOLEY PROPERTY (1 ACRE) `i~~~ Planning Commission Minutes -August 20, 2002 Page 5 • Ms. Wischnack explained that the city is now going to go through the process of orderly annexation for the Vincent Dooley property. Ms. Baumetz will go to the township meeting next week to get more information. Mr. Dooley would like to be annexed because of sewer and water issues. c) JEFFERSON STREET PROJECT Ms. Wischnack updated the Planning Commission on the progress of the 7efferson Street project. The project cost has come in lower than original anticipated. There will be a meeting with the neighbors to discussion the construction and the costs of the project. Dunnick Brothers has gotten the bid for the project. Chairman Amdt commented that two school buses would need to get in that area during the school yeaz. Ms. Wischnack said the school buses, garbage, and day caze are three issues they aze currently working to fix. The city has set aside money for gravel trails for people to walk on to be constructed during the project. The timeline for the project is to put in sewer and water this fall and to connect the homes to those services. Put a gravel base on the road and leave it for the winter. Then in the spring finish the road and pave it. d) HOPSICE HOUSE The Hospice House project is still coming on the agenda. Ms. Wischnack anticipates it will be on the October meeting. They will have a neighborhood meeting coming soon. Some of the opposition to the project has wme from rezoning and granting a Conditional Use Permit, what type of state licensing the facility will have and parking and traffic issues. DISCUSSION OF WEED ORDINANCE (FROM NEW BUSINESS ABOVE) Mazk Schnobrich came to the meeting to discuss the issue of the weed ordinance. He stated that thistle is the biggest problem. In the yeaz 2002, 108 notices have been sent out and about 1/3 of them are to absentee or forfeited landowners. Chairman Amdt asked Mr. Schnobrich if they could send notices earlier in the year? He said yes they could and they will do so next yeaz. Chairman Arndt asked if they could change the process. Mr. Schnobrich said they were going to for next year. Mr. Schnobrich explained that it is hazd to get contractors out to cleanup the lot once the city has sent a notice to the property owner. Some notices sent to businesses get sent to Corporate Headquarters. This never gets a response. • Mr. Schnobrich explained the regulations; piles cannot be left for a certain number of days. The weeds once they are 8 inches tall can be tagged. `l~C`~ Planning Commission Minutes -August 2Q 2002 Page 6 There was been a good response from people who were fined. People are fined the cost of mowing/removal and administrative costs, which are $50. Mr. Haugen asked why they could not tag properties and then keep adding to the amount of the Fme year after yeaz. Mr. Hantge asked if the city ever gets their money from fines? Ms. Wischnack said no. Spraying is one solution, it is acceptable and does work, but sometimes it leaves brownfields, creating another problem. Mr. Schnobrich said they are going to send notices right away in April in 2003. He also said that he needs support from the Planning Commission and the City Council to do this enforcement. It makes it easier to handle. Suggestions given to Mr. Schnobrich: earlier notices, getting rid of piles faster, try to get a phone number of someone who will be responsible for handling this problem, who owns the property that Mr. Schnobrich can work with if weed become a problem. Mr. Hantge suggested having a deposit when developers come in to do a subdivision, like a pazk dedication fee. If they meet the agreement, they can have their deposit back, if not, the city uses the money to clean up the property. Ms. Wischnack did not think this would work. 7. ADJOURNMENT The next Planning Commission meeting is September 17, 2002 at 5:30 p.m. With no further business to discuss, the Planning Commission adjourned at 6:35 p.m. y ~0.~ RESOLUTION NO. 12042 A resolution relating to local government informaflon systems; authorizing the execution and delivery of second amendment to the joint and cooperafive agreement BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF (City) as follows: Section 1. Background; findinQS. 1.01. The City is a party to the joint and cooperative ageement (Ageement) establishing an organization known as Local Government Information System (LOGIS). The Agreement is originally dated May 1, 1972, and has been amended by Amendment No. 1, adopted May 3, 1993. 1.02. In 1988, LOGIS established the LOGIS Health Caze Group (Plan) to enable members of LOGIS to participate in a program of cooperatively providing group health, life, accident and other insurance and personnel benefits for the officers and employees of the members of the Plan and LOGIS itself. LOGIS has continuously operated and administered the Plan since its inception. 1.03. The Boazd of Directors of LOGIS has been advised by legal counsel that it is necessary and desirable that the Agreement be amended to clearly authorize the Plan and the participation in the Plan by members of LOGIS. 1.04. There has been presented to this Council a form of Amendment No. 2 to the Agreement (Amendment). The Amendment is on file with the City Clerk, and is attached as Exhibit A. 1.05. It is found and determined that it is in the best interests of the City that the Agreement be amended as proposed in the Amendment. DJK-209993v1 I-6100-16 1 ~1(^h~l . Sec. 2. Approval and Authorization: Ratification. 2.01. The form of the Amendment is approved. 2.02. The City Clerk is authorized and duetted to deliver the Amendment in the manner provided for in the Agreement. 2.03. All actions, if any, of the City, the City Council, and the officers and employees of the City in participating in the Plan, are ratified and confirmed. Mayor ATTEST: City Clerk Dated: , 2002. Filed in the Office of the City Manager of the City of Brooklyn Center, this day of ,2002. • DJK-209993v1 1.6106-16 2 1 ~~~ EXHIBIT A SECOND AMENDMENT TO THE JOINT AND COOPERATIVE AGREEMENT LOCAL GOVERNII~NT INFORMATION SYSTEMS, Originally Dated May 1,1972, As amended By Amendment No.1, Adopted May 3,1993 Section 1. Article I, General Purpose, of the Joint and Cooperative Ageement, Local Government Information Systems, as amended, (Ageement) is amended to read as follows: GENERAL PURPOSE The general purpose of this ageement is to provide for an organization through which the parties may jointly and cooperatively provide for ~ the establishment, operation and maintenance of data processing facilities and management information systems for the use and benefit of the parties and others and (ii) group health, life accident, and other insurance and personnel benefits for the officers and employees of the parties and the organization. Sec. 2. The terms of this amendment aze effective as of April I, 2002. This amendment is effective on the date of its execufion and delivery by all of the members of the organization in accordance with the Ageement. DJK-209993v1 LG100.16 A-1 yC~~l RESOLUTION N0. 12043 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Consulting Services 19,800 Building 1120 Pump Control Upgrade WWTF Yes Earth Tech The following items were authorized due to an emergency need: ITEM ~ COST ~ PURPDSE ~ DEPT. BUDGET I VENDOR Date Approved: Motion made by: Seconded by: Resolution submitted for Council action by: Kenneth Merrill, Finance Director y «~a RESOLUTION N0. 12047 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE i The Hutchinson City Council authorizes the purchase of the following: ITEPf COST PURPOSE DEPT. BUDGET VENDOR Snowblower 47,925 Replacement Centra Yes acQueen Garage Skidsteer X Replacement entral Yes arm Right Equipment arage The following items were authorized due to an emergency need: ITEM Date Approved: • Motion made by: Seconded by: COST PURPOSE DEPT. BUDGET I VENDOR Resolution submitted for Council action by: Kenneth Merrill, Finance Director y ~h~ RESOLUTION NO. 12037 • RESOLUTION APPROVING A CONDITIONAL USE PERMIT REQUESTED BY BURNS PHILP FOODS INC., 35 ADAMS STREET N.E., FOR REMOVAL OF TWO 4,000 GALLON STORAGE SILOS AND INSTALL ONE 20,000 GALLON SILO (FOOD GRADE) BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Tim Smith, Bums Philp Inc., has applied for a conditional use permit to remove two 4,000 gallon storage silos and install one 20,000 gallon silo (food grade) located at 35 Adams Street N.E. LEGAL DESCRIPTION: Lot One (1) in Block 46 in the Townsite of Hutchinson North Half (N %), except the following described tract to-wit: Beginning at a point on the North line of said Lot One (1) in Block 46 aforesaid 68 feet East from the Northwest Comer of satd Lot One (1); thence West to the Northwest comer of said Lot One (1); thence South to the Southwest comer of said Lot One (1); thence East on the South line of said Lot One (1) 50 feet, thence Northeasterly in a straight line to the place of beginning. Lot Two (2) in Block 46 in the Townstte of Hutchtrtson North Half (N ''/Z), excepting, however, that portion of said lot which is now used for a public street. And all of Lots Seven (7), Eight (8), Nine (9) and Ten (10) in Block 46 in the Townsite of Hutchinson North Half (N %). • Lots Five (5) and Six (6) in Block 46 in the Townsite of Hutchinson, North Half, subject to easements and restrictions of record, if any. Lot 3, Block 46, Townsite of Hutchinson, North Half (N 'h), excepting therefrom, however, the following tract of land: Begtnntng at a point in the North line of Lot 3, 31 feet East of the Northwest comer of Lot 3; thence West 31 feet to the Northwest corner of Lot 3; thence South 66 feet to the Southwest comer of said Lot 3; thence East 10 and''h feet; thence in a Northeasterly direction to the place of beginning. That part of Lot Four (4) in Block Foriy-six (46) in the Townsite of Hutchinson, North Half described as follows to-wrt: Beginning at the southeast comer of said Lot 4; thence westerly, along the south line of said Lot 4 a distance of 5.92 feet, to a point 9.00 feet northeasterly from the center line of the tracks of Dakota Rail, Inc., as measured at a nght angle to said center line; thence northwesterly, parallel with said center line, a distance of 99.33 feet to the west line of satd Lot 4; thence northerly along said west line a distance of 17.08 feet to the intersection with the easterly line of Adams Street; thence northeasterly along said easterly line of Adams Street to the intersection with the north line of said Lot 4; thence easterly, along said north line, a distance of 55.50 feet to the northeast corner of said Lot 4; thence southerly, along the east line of said Lot 4, a distance of 132.00 feet to the point of beginning. ALSO: That portion of Washington Street north of the center line of said street • and abutting Lots 4, 5, 6, 7, 8, 9 and 10 of Block 46, North Half of City of Hutchinson, vacated by City Ordinance No. 723. y~~~1 Resolution No. 12037 Burns Philp Inc. September 24, 2002 Page 2 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values ofproperties in the surrounding azea and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below aze met. CONCLUSION 1. An as-built certification after construction of the new tank shall be verified. 2. The empty tank has been stated to weigh 17,400 pounds, thus preventing buoyancy if flooding occurs. 3. The controls for the equipment must be above the 1041.2 elevation. The City Council hereby approves the conditional use pernut with the following conditions: 4. The tanks shall not exceed 40 feet in height. 5. This conditional use permit is valid for 12 months. Adopted by the City Council this 24th day of September, 2002. ATTEST: Gary D. Plotz City Administrator Mazlin D. Torgerson Mayor ~~~~~ • DATE: September 19, 2002 TO: Hutchinson City Council Hutchinson City Center m Hassan sweet sE Hulchinsoa, MN 55350-2522 320.587-5151/Fax 320.234-4240 MEMORANDUM FROM: Hutchinson Planning Commission SUBTECT: CONSIDERATION OF CONDITIONAL USE PERMIT TO REMOVE TWO 4,000 GALLON STORAGE SILO AND INSTALL ONE 20,000 GALLON SILO (FOOD GRADE) Pursuant to Sections 8.13 ofZoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use pemri[. HISTORY On July 25, 2002, Tim Smith, Burns Philp Inc., 35 Adams St. N.E., submitted an application requesting a conditionaluse permit [o remove two 4,000 gallon storage silos and replace with one 20,000 storage si]o (food grade). Tbere is a possibility of adding a second silo in the future. FINDINGS OF FACT' 1. The required application was submitted and fee were submitted Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on September 6, 2002. ~. There were no neighboring property owners present objecting to dre request 4. The applicant is requesting the conditional use pemnt be valid for 12 months. RECOMMENDATION The Planning Commission voted to recommend approval of the conditional use permit with the following conditions: 1. An as-built certification afrer construction of the new tank shall be verified. 2. The empty tank has been stated to weigh 17,400 pounds, thus preventing buoyancy if flooding occurs. 3. The controls for the equipment must be above the 1041.2 elevation. 4. The tanks shall not exceed 40 feet in height 5. The conditional use permit is valid for 6 months. Respectfully submitted, William Amdt, airman Hutchinson Planning Commission cc: Tim Smidl, Bums Philp Inc., 35 Adams Street N.E. • Pooled on recycled paper- ~ ~~\ CITY OF HUTCHINSON PLANNING STAFF REPORT • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Steve Madson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: September 3, 2002 -Meeting Date: September 17, 2002 Applicant: Burns Philp Food Inc. CONDITIONAL USE PERMIT Brief Description: The applicant is requesting a conditional use permit to remove two 4,000 gallon storage silos and replace with one 20,000 gallon storage silo for food grade storage. The property is located in the UC district in the 100 year flood plain of the Crow River. The storage tank is proposed to be located within the flood fringe of the 100 year flood plain. .,..- ;... ,:. ~. _ ,", • "- ., Fk04DPIJ1IN 804~11RY~ ~' ~~~~~ I~,r+~' a os t ~~ ~ ~ -~.. r. FRINGE 1 FLOOOWAY [ CN#1~IEL RIPER ,,...~- r "`~. FI~oC1PLAAtf ~`` r~' ~ ~' F1'bl?l~ARY :w:t. J I^1.OE?D f'HINQE GENERAL INFORMATION Existing Zoning: Property Location: • Lot Size: UC (Industrial Commercial) 35 Adams St. NE 2.8 acres Existing Land Use: Industrial ~ ~cJl Conditional Use Permit Burns Philp Planning Commission- September 17, 2002 • Page 2 Adjacent Land Use And Zoning: C-3 (Central Commercial) Comprehensive Land Use Plan: Industrial Zoning History: Various conditional use permits between 1980-1985 for storage tanks and additions. AppBcable Regulatlons: Section 8.13, Hutchinson Zoning Ordinance SPECIAL INFORMATION Transportatlon: Adams Street Parking: Manufachning - 1 space per employee on principal shift or; 2 spaces per 1,000 square feet. Application does not affect parking requirements. • Analysis and Recommendatlon: The property is located within the 100 yeaz flood plain, both in the flood fringe and within the floodway. The proposal involves placement of a structure within the flood Singe. Staff has discussed the proposal with the DNR contact for flood plain management and has found there are some conditions that must acwmpany this construction. The area in which they aze proposing is at an elevation of 1038.9, almost 2 feet below the flood plain. All control panels must be above the 100 year flood plain -1041.2. Because the tank would be buoyant, if empty, the owners must assure there would be materials in the tank aY all times, to make sure that did not happen. Standards for flood proofing shall be submitted with the building permit. The Plarming Staff recommends approval of the request with the following recommendations: 1. An as-built certification after construction of the new tank shall be verified. 2. The tank shall contain some level of material at all times to prevent buoyancy. 3. The controls for the equipment must be above the 10412 elevation. 4. The tanks shall not exceed 40 feet in height. • 5. The conditional use permit is valid for 6 months. Cc: Tim Smith, Bums Philp Food Inc., 35 Adams St N.E. Rob Collett, Area Hydrologist y~c~l ~ i, ~, • %, r~ CONS AREA HSE. OFFICES • z ON PDL LA8 Q.C. PILOT Iw1AlN LAB PLANT lul• ~_ WELL NN TANK ~ aP ~. NN; TANK ~`'+F`* COMPRS. ~ CHILLER RM RM. PROCESS RM. T~ KOH MgSO4 SEALS R.O. A~fp ' TRASH RM. RM. / LIQUID RECEIVING o 703 LUNC ~ ~ c F704 SPRAY DRYER ~~ A~ tl ~ 0 0 ~ ' ~ ~ o!c a 0 WAREHOUSE "'A'" FINISHED GOODS ~ BorLEd~ o PKG. 0 RINE F706 0 PKG. WAREHOUSE B' RAW & FINlSHE GOODS 4LC~ a~L fc~ ~ •., ~~ ~;;:, c~.rns~i ~ ~.~ ~.,, ~S ~. ~. ~: ~. ~ "~ i ~ ~, `•~ ~ ~, i . \ ~\\ ~ ~'~ ~~~. •.\ ~\, ~'~ ~ '~. ~ ~. ~'\ ~~ ~. ~~\ ~. •.\ ~ , ~`.\ i '•~ ~ ~ ~~~: ~, ~~i (' TANK ALCOVE 4._D. 4'_70° 8-q~° ~ 4~-10" i 5.-~~. I ~ I I I II I~ I I ~I ~ II I/ I I I -9~U TUR~ iF705 ~ I I 10"-6~1 I I ~ I I / ~I, I Ew Ff ~ I I I~\ I I ~~~ I I I\\ I I I I-~~-1 L~~ J L ~1 _I I ~---~~'~-- ---, \ L - suPPORr WALLS NEW PAD 1038"-9" FoonNc ~~ III to I' N 4 SIL it /8 =J~" LABORATORY LOCKER SEE DWG#S3 INSTALL NEW PAD & SILO PROC AR~^ RELOCATE E: DOOR RECEIVED • • Bums Phi/p FOOD INGREDIENTS 16 September 2002 SEP 1 6 2002 CdY of Hutchinson Dept. of P. Z. S B. P.O. Box 100 Hutchinson, MN 55350 USA Ms Julie Wischnack AICP, Director of Planning, Zoning, and Building. City Center 111 Hassan St. SE Hutchinson, Mn 55350 Dear Julie, I appreciate your assistance and preparation for our silo installation wnditional use permit. I offer the following response to the recommendations of the Planning Staff: 1. Our consulting Engineer will verify certification after construction of the new tank (as built). 2. In lieu of the tank containing liquid at all times I propose the following. Tbe tank is Slled 80% of the time; when it is not filled the outlet valve and manway are open. The empty tank weighs 17,400 pounds. At flood stage, water would be two fed above the bottom of the tank. Empty tank buoyancy a[ this level is 9,401 pounds; therefore the empty tank is sufficiently heavy to prevent a~ floating. In addition, the 3-inch oulld valve is 9 inches above the bottom of the tank and would allow floodwater to fill the tank. If water were to rise to 35 inches then the open manway would allow water to also enter. I have attached a copy of our flood plan which procedure clearly requires all empty tanks to be open in the event of a flood 3. The side loading of the tank in an 80-mile per hour wind is 5400 pounds. It will take two bottom- mounting bolts to maintain stability in this event. The installation procedure specifies 7 mounting bolts. 4. The electrical controls are to be mounted at 1042 foot level. 5. The tank overall height is 30 fed plus approx. 4 fed of railing. 6. Request that conditional use permit be valid for 12 months. Once the wnditional use permit is approved, it will take two months to Lave corporate funding approved for the project By [hen it will be too late to start construction until the spring. Sincerely, Tim I, Smith Plant Manager Hutchinson Factory y~c~l „~ Bums PhllpYsast Dlvlslon ~- Provesta Hu<<~n ~~N°~ Natural Flavor In radiants F =~~~ T g Emergency flood plan for 35 North Adams Factory In the event of a 100 year flood plan the following steps are followed to protect plant equipment and preclude any environmental hazards: 1. Propane tank is kept full at all times. Propane pump is disconnected electrically. 2. Sewer effluent manhole is sandbagged. 3. 4150 volt transformer is sandbagged. 4. Fermenter and spray dryer entrance doors are sandbagged. 5. Boilers are placed on low fire. 6. Chemical containment dikes valves are opened to equalize water pressure. 7. All storage silos that are empty will have drain valve opened and manway door opened. 8. Electrical disconnects are opened on all floor mounted pumps. 9. Ammonia valves are closed and electricity disconnects opened. Ammonia chiller is disconnected electrically. 10. Water softeners are turned off. 11. Two feet of water is added to sulfuric acid containment dike to equalize pressure. 12. All chemical barrels are moved to "A" warehouse. RECENED SEP 1 6 2002 Revision 3, 13 September 2002 cry of Flutchnson • Dept of P. Z. & B. Provesta is a registered trademark of the Bums Philp Yeast Division -Bums, Philp and Company, Llmked, e company specializing in Yeast and Fermentation with factories in Spain, Portugal, Turkey, Germany, England, Ireland, Canada, USA, Argentina, Brazil, Chile, Uruguay, China, India, Indonesia, Malaysia, Pakistan, Philippines, South Korea, Vietnam, Australia and New Zealand. y~c~ ~ PUBLICATION NO. 6775 ORDINANCE NO. 02-320 AN ORDINANCE OF THE CTI'Y OF HUTCHINSON, MINNESOTA VACATING UTII,ITY AND DRAINAGE EASEMENTS LOCATED BETWEEN LOT 8 AND LOT 9, BLOCK 1, ISLAND VIEW HEIGHTS SECOND ADDITION THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appeaz [o the satisfaction of [he City Council that it would be in the best interests of the City to vacate utility and drainage easements located between Lot 8 and Lot 9, Block 1, Island View Heights Second Addition for [he purpose of constructing a house across the property line. Section 2. Tbat the utility and drainage easements to be vacated aze described as follows: That part of Lot 8, Block 1, Island View Heights Second Addition, according to the recorded plat thereof, described as follows: Commencing at the most westerly comer of said Lot 8, thence South 36 degrees 20 minutes 39 seconds East, along the southwesterly line of said Lot 8 a distance of 10.01 feet to the southeasterly line of the northwesterly 10.00 feet of said Lot 8 and the point of beginning of the land to be described; thence continuing South 36 degrees 20 minutes 39 seconds East, along said southwesterly line 188.44 feet; thence North 35 degrees 15 minutes 30 seconds East 6.32 feet to the northeasterly line of the southwesterly 6.00 feet of said Lot 8; thence North 36 degrees 20 minutes 39 seconds West, along said northeasterly line of the . southwesterly 6.00 feet a distance of 186.73 feet to said southeasterly line of the northwesterly 10.00 feet; thence southwesterly, along said southeasterly line of the northwesterly 10.00 feet to the point of beginning. That part of Lot 9, Block 1, Island View Heights Second Addition, according to the recorded plat thereof, described as follows: Commencing at the most northerly comer of said Lot 9, thence South 36 degrees 20 minutes 39 seconds East, along the northeasterly line of said Lot 9 a distance of 10.01 feet to the southeasterly line of the northwesterly 10.00 feet of said Lot 9 and the point of beginning of the land to be described; thence continuing South 36 degrees 20 nnnutes 39 seconds East, along said northeasterly line 189.47 feet; tbence South 49 degrees 46 minutes 29 seconds West 6.01 feet to the southwesterly line of the nordeasterly 6.00 feet of said Lot 9; thence North 36 degrees 20 minutes 39 seconds West, along said southwesterly line of the northeasterly 6.00 feet a distance of 189.72 feet to said southeasterly line of the northwesterly 10.00 feet; thence northeasterly, along said southeasterly fine of the northwesterly 10.00 feet to the point of beginning. Section 3. this ordinance shall take effect from and after passage and publication. Adopted by the City Council this 24~" day of September, 2002. Marlin Torgerson Mayor • ATTEST: Corry D. Plotz City Administrator ~ tc~~ L~ Hutchinson City Center C 111 Hessen S[reel SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-0240 MEMORANDUM DATE: September 19, 2002 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SiJBJECT: Consideration of Vacation of Drainage and Utility Easements located at 1225 West Shore Dr. between Lots 8 and 9, Block 1, Island View Heights Second Addition Pursuant to Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request. HISTORY: The property owner is requesting a vacation of drainage and utility easements betwcen Lots 8 and 9, Block 1, Island View Heights Second Addition for the purpose of combining the lou into one to constmct a house across the lot line. FHHDIIVGS OF FACT: 1. Notices were mailed to the surrounding property owners as well as published in the I-Iutchinson Leader on Thursday, September 6, 2002 and Tuesday, September 10,2002. 2. There were no neighboring property owners present objecting to the request RECOMMENDATION: Planning Commission recommended approval of the request for the vacation of easements with the condition that the lots are combined for tax purposes. Respectfully submitted, William Amdt, Chairman Hutchinson Planning Commission LJ cc: Greg Wheatley, 19438 Sioux Hills Rd. Pn mcd on rccydcd peper- ~~c-~~, CITY OF HUTCHINSON PLANNING STAFF REPORT • To: Hutchinson Planning Commission Prepazed By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobricb, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Steve Madson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: September 3, 2002 -Meeting Date: September 17, 2002 Applicant: Greg and Teri Wheatley, Property owners VACATION OF EASEMENTS Brief Description: The applicants have requested a vacation of utility easements between Lots 8 and 9, Block 1 in Island View Heights Second Addition for construction of a house over the lot line. GENERAL INFORMATION Existing Zoning: R-1 (Single Family Residence) Property Location: 1225 Westshore Dr. SW Lot Size: Approximately 1 acre Existing Land Use: Vacant -Proposed Single Family Residential Adjacent Land Use And Zoning: Residential Comprehensive Land Use Plan: Low Density Residential Zoning History: N/A Applicable Regulations: Section 12, Chapter 12, Hutchinson City Charter SPECIAL INFORMATION Transportation: Westshore Dr. Parking: N/A . Analysis and Recommendation: Planning Staff recommends approval to vacate the easements to allow for construction of house over property line, with the condition that the lots aze combined for tax purposes. cc: Greg Wheatley, 19438 Sioux Hills Rd l ~C~ BUILDING PERMIT SURVEY FOR RICHARD CARSON BUIL[ LOTS 8 8 9, BLOCK I , ISLAND VIEW HEIGHTS SECO DESC / Lot 8 Thor / there /' Comrt secor »~s south / land south ' ea the n minut ~~\~ ».s / 186. i ei.~ said eo2 x `~~~ ea ,° 5 ~ DESCI ~~°~~ ~ \~ x lO f 9 ``,~Cj~ eo. eae ~ \°O• eJ.x Thot there) ~ \ ea saes ~ eixr ~ x 61.s \ ~` es x Comm .2~~ f \ secon ~" ~ ~ ~ '~~ ~` south el. ro as . / e9 ess s A ;a+" ~.,\ •e \ x .z~ land t X69• i. / `~°:k .e e~.i ~, y y~;~, ~ \ a ed nor.thr ° i" ~'\ X12 c~ the sc e1.9 \ e~.e ~o•, ~ x ~ ~• es.e SoiQ s it .\ x \ ~' ~ S \ 1 xeaT ~, \ ~j~ ~~~ ~ e12 0 ea. \ el.e x lF; \ v x / 1 eI.J :}: / \ el.ex x ,~ `b6'1 s ~~ Q 00.% ~ ~~ i sr /~ i N \e 0 3 ~ UU 6J.T lJ \ ~ ~(• x ~~ 90.2 p OPT el.e ei.l ~~.,~ ,~~ , ~ / ,'p.o QP x o~ / ~ ~ Oe.7 a a ~N f~ \ Ol.e~ l~\O, ¢r V.~. ~ / / x ~0,~ ~ x e02 / 0A7~ x / ei.e \ 02A / // x / \ ~/~ xi // x ~ ~d~r' ~g~/ // %.e ~ ~. / ~ / 0• 9 ~ x gyp / / ~ `~ . spJ. ~ // ~Q'~. F 9si \/ 97.7 ~3? / ~ mac' _ .~' / 0 / / ~~~ ' 9~2 / ~~ x9r2 / x // gas ~ ~~~~ RESOLUTION NO. 12040 RESOLUTION APPROVING A CONDITIONAL USE PERMIT REQUESTED BY FORD ROLFE, JR. TO OPERATE A CONSTRUCTION BUSINESS WITH OFFICES AND WAREHOUSE IN THE C-5 DISTRICT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MN: FINDINGS 1. Ford Rolfe, owner and Right Way Builders, applicant, have applied for a conditional use pemrit to operate a construction business with offices and wazehouse on property located in the C-5 (Conditional Commercial) district at 225-3'~ Ave. N.W. LEGAL DESCRIPTION: Lot Nine (9) of Block Twenty four (24) of the North Half of the City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfaze of the occupants of the surrounding lands, existing and anhcrpated traffic conditions, and the effect on values of properties in the surrounding azea and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below aze met. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. No pazldng is pennitted on the rightof--way. 2. No outside storage is allowed on the property or on adjoining properties. 3. Signage must be approved separately through a sign permit process. 4. Additional items, required by the Building Official aze to be completed prior to occupancy of the building. Adopted by the City Council this 24th day of September, 2002. ATTEST: Gary D. Plotz City Administrator r~ u Mazlin D. Torgerson Mayor ~ ~c~3 C DATE: TO: FROM: September 19, 2002 Hutchinson City Council Hutchinson City Center 111 Hmsen S[reet SE Hu[chlnson, MN 55350-2522 320-587-5151/Fax 320.234-0240 MEMORANDUM Hutchinson Playing Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT TO OPERATE A CONSTRUCTION BUSINESS WITH OFFICES IN THE C-5 DISTRICT Pursuant to ordinance #96-168, Section 8 of Zoning Ordinance No. 464, the Hutchinson Planning Cormission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit HISTORY On August 21, 2002, Ford Rolfe, property owner, and Right Way Builders, applicant, 225-3`~ Ave. N.W., submitted an application for a conditional use permit to operate a construction business with offices and warehouse on property in the C-5 (Conditional Commercial) district All requests are conditionally permitted in the C-5 District The existing building is 30' x 80'. There are presently no plans to change the exterior of the building. FINDINGS OF FACT 1. The required application was submitted and fee were submitted Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on September 6, 2002. 3. There were no neighboring property owners present objecting to the request. 4. The applicant stated no outside storage will be needed. S. A letter from Subway owner, property to the North, was in support of the request There were concerns regarding storage, trash dumpsters and tracking of mud from unpaved azeas onto the adjoining paved alley and pazking lot RECOMMENDATION The Plamring Co~nission voted to reconanend approval of the conditional use permit with the following conditions: 1. No parking is permitted on the right-of--way. 2. No outside storage is allowed on the property or on adjoining properties. 3. Signage must be approved separately through a sign permit process. 4. Additional items, required by the Building Official aze to be completed prior to occupancy of the building. Respectfully submitted, William Arndt, Chairman Hutchinson Planning Cormmission cc: Ford Rolfe, 203 Hamburg St. S.E., Litchfield, MN Right Way Builders, 841-3`' Ave. N.W. Pnnmd on raydcd paper - U /~~ "„CITY,OF HUTCHINSON,PLANNING„STAFF REPORT,,, • To: Hutchinson Planning Commission Prepazed By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Steve Madson, Dick Nagy, Lisa McClure, Julie Wischnack, AICP, and Bonnie Baumetz Date: September 3, 2002 -Meeting Date: September 17, 2002 Applicant: Right Way Builders, Inc. -Ford Rolfe, property owner CONDITIONAL USE PERMIT Brief Description: The applicant is requesting a conditional use permit to operate a construction business office in the C-5 district (formerly Yamaha dealership). No outside storage will be needed. Storage and shop azea will be located in the existing building. GENERAL INFORMATION . Existing Zoning: C-5 (Conditional Commercial) Property Location: 225-3rd Ave. N.W. Lot Size: 66' x 132' Existing Land Use: Commercial Adjacent Land Use And Zoning: C-5 and I/C Comprehensive Land Use Plan: Conditional Corrunercial Zoning History: The property was caned to C-5 in 1996. There are no permitted principal uses in the C-5 District. Business offices are conditionally permitted in this area. Applicable Regulations: Ordinance number 96-168, Section 8, Hutchinson Zoning Ordinance. SPECIAL INFORMATION • Transportation: Access to the property is from 3rd Ave. Parking: Offices require 5 spaces per 1,000 square feet. Warehouse requires 1 per 2,000 square feet. The business office portion would require approximately 2.5 spaces. ~1 L~~3 Conditional Use Permit Right Way Builders Inc. Planning Commission- September 17, 2002 • Page 2 Analysis and Recommendation: Planning Staff recommends approval with the following recommendations: 1. No pazldng is permitted on the right-of--way. 2. No outside storage is allowed on the property or on adjoining properties. 3. Signage must be approved separately through a sign permit process. 4. Additional items, required by the Building Official aze required to be completed prior to occupancy of the building. Cc: Right Way Builders, 841 - 3'a Ave. NV1' Ford Rolfe, 203 Hamburg St. SE MnDot • y~~-J3 might ~/ay builders, Inc. Lic.#,at a'ba ~9y~a ATTACHIvIENT "A" 1. Houts of Operation: Norma! business hours would be conducted from 8:00 am to 5:00 pm. 2. Nature of Business: Residential Construction Company 3. Visitors per Day: Approximately 10 per day 4. Current Location of Business: 841 Main Street South, Hutchinson, MN 55350 5. Number of Employees: Anywhere from 5 - 9 employees during peak times. 6. There would be NO need for outdoor storage as all materials and equipment would be stored in the rear portion of the building. • ~J 841 Main Street South, Hutchinson, MN 55350 Phone (320) 234-7970 y ~~~ Fax (320) 587-4922 RESOLUTION NO. 12041 RESOLUTION APPROVING THE CONDITIONAL USE PERMIT • AS REQUESTED BY THE CITY OF HUTCHINSON AT PROPERTY LOCATED AT 16713 HIGHWAY 15 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. The City of Hutchinson, property owner, has made application for a conditional use permit to construct private hangers at the municipal airport property which is located in the UC Zoning District. LEGAL DESCRIPTION: Part of the Northeast Quarter (NE'h) of Southeast Quarter (SE %<) of Section 13, Township 116 North, Range 30 West, McLeod County, Minnesota, and more particulazly described as follows: Beginning at point on the North line of said Northeast Quarter (NE'/,) of Southeast Quarter (SE %,) and point being the intersection ofthe Westerly 75' footright-of--way line ofMinnesota State Trunk Highway No. 15 with said North line ofNortheast Quarter (NE /<) of Southeast Quarter (SE'/,), thence Westerly along said North line ofNortheast Quarter (NE %.) of Southeast Quarter (SE'/,) a distance of 1259.80 feet; thence deflect left at an angle of 117 degrees 22 minutes a distance of 743.17 feet; thence deflect left at an angle of 62 degces 38 minutes and along a line parallel with the North line of said Northeast Quarter (NE '/,) of Southeast Quarter (SE 'h) a distance of 915.20 feet to the said Westerly 75 foot R.O.W. line of T.H. 15; thence Northerly along said R.O. W. 660.00 feet to the point of beginning. Tract contains 16.50 acres more or less. • 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfaze of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values ofproperties in the surrounding azea and the effect of the use on the Comprehensive Plan. 3. Tire Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan if certain conditions aze met. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. The Airport Commission has control over the appearance to hangars to be constructed. 2. Hangars must meet building codes. 3. Three yeaz limit on the property for the hangazs to be constmcted. 4. The Airport does not have access to City water at this time and will continue to use the joint septic system. 5. Verfication that the septic system is in compliance, must be submitted by the County Environmentalist. • Adopted by the City Council this 24`~ day of September, 2002 ATTEST: Gary D. Plotz City Administrator Mazlin D. Torgerson Mayor ~ ~CJL.I Hutchinson City Center • lll Flassen Street SE Hutchinson, MN 55350-2522 320.587-5151/Fex 320-234-4240 MEMORANDUM DATE: September 19, 2002 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDTIIONAL USE PERMIT TO CONSTRUCT PRIVATE HANGERS AT THE MUNICIPAL AIRPORT WHICH IS ZONED UC -INDUSTRIAL COMMERCIAL Pursuant to ordinance #96168, Section 8 of Zotring Ordinance No. 464, the Hutchinson Planning Cowltission is hereby submitting its findings of fact and recormnendation with respect to the aforementioned request for a conditional use permit HISTORY On August 27, 2002, dre City of Hutchinson, property owner 16713 Highway 15 South, submitted an application for a conditional use permit to construct privately leased hangers on Airport property. FINDINGS OF FACT 1. The required application was submitted and fee was waived, per City policy. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on September 6, 2002. 3. There were no neighboring property owners present objecting to the request. Pazking will be provided at a rate of 3 spaces per hanger. 5. The lessee will also have to obtain a franchise agreement from the City for use of public property. 6. The County Environmentalistmust certify that the septic system can handle two additional bathrooms. RECOMMENDATION The Planning Commission voted to recommend approval of fire conditional use permit with the following conditions: 1. The Airport Commission has control over [he appearance to hangars to be constructed. 2. Hangars must meet building codes. 3. Three year limit on the property for the hangars to be constructed. 4. The Airport does not have access to City water at this time and will continue to use tbe joint septic system 5. Verfication that the septic system is in compliance, must be submitted by the County Environmentalist Respectfully submitted, William Arndt, Chairman Hutchinson Planning Corrt®ssion Cc: John Olson Primed on recycled paper - ~ / C\ CITY OF HUTCHINSON PLANNING STAFF REPORT • • u Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Jean Ward, John Rodeberg, P.E., Jobn Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Steve Madson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz To: Hutchinson Planning Commission Date: September 3, 2002 -Meeting Date: September 17, 2002 Applicant: Hutchinson Municipal Airport CONDITIONAL USE PERMIT Brief Description: The applicant is requesting that an area identified on the City's Airport Layout Plan be made available to private parties for construction of private hangars on land leased to private parties by the City. Also, the City is requesting that this area be designated for private hangars for three years. The location is west of the State Highway 15 and south of the airport entrance road. The designated area would be 7S x 270' large, with space for approximately two buildings. GENERAL INFORMATION Eusting Zoning: UC (Industrial Commercial) Property Locatlon: 16713 Hwy 15 S. Lot Size: 160 Acres Eiasting Land Use: Airport Adjacent Land Use And Zoning: Agriculture Comprehensive Land Use Plan: UC Zoning History: N/A Applicable Regulations: Section 8.13, UC District Section 6.07, Conditional Use Permit y ~~~y Conditional Use Permit Airport Hangar • Planning Commission- September 17, 2002 Page 2 SPECIAL INFORMATION Transportation: Access to the Airport is from Hwy. 15 South Parking: The City Code does not specifically address pazking for this type of use. Staff would recommend at least 3 spaces per hanger. Analysis and Recommendation: Planning Staff recommends approval of the request with the following recommendations: 1. The Airport Commission has control over the appeazance to hangars to be constructed. 2. Hangazs must meet building codes. 3. Three year limit on the property for the hangars to be constructed. 4. The Airport does not have access to City water at this time and will continue to use the joint septic system. 5. Verfication that the septic system is in compliance, must be submitted by the County Environmentalist. • u Cc: Airport Commission Roger Berggreq County Enviromnentalist yC~~u ~ MEMORANDUM TO: Planning Commission members FROM: John Olson, Asst Public Works Dir., Airport Manager RE: Consideration of Airport Property Available for Private Hangus DATE: 08/26/2002 cc: Joan RodetKrg, IJu. of En~neeurg/Public wows; Julie Wuchrndc, Dir. of Plarctinr~ Muc Se6on, Gty Attomry. For the past few Yeats, the Airport Advisory Commission has been working on establishing procedures, lease language, and other necessary information related to allowing construction of private hangars on land leased to private parties by the City. There have been several inquiries regarding the construction of private hangars on airport property over the last few years. As a trend, local airports are allowing private development Some have existing "grandfathered" private buildings, but most own the property, and allow private construction through lease agreements. Of those allowing prvate development of lots, the arrangements are generally handled • in one of two ways. First, the Airport designates areas for private development; or second, the Airport approves or denies requests from private parties related to hangaz placement It has always been the desire of the Airport Advisory Commission to plan any development of pavare hangars and designate speafic areas on the airport for development of private hangars, as indicated by areas identified on the Airport Layout Plan created more than ] 0 years ago. The areas identified on the drawings was graded and prepared for future construction of pavare hangars daring Phase II Airport Improvements, completed in 1999. The area has access to sanitary sewer by connecting to the northeast, and to water by connecting through the connection made at the Civrl Air Patrol building. Private parties would be expected to obtain building permits, and any other pemvts requited. The airport's goad in esrrblishing this area for Euture devdopment under conditional use, is to be able to offer these sites for development to interested parries. Under terms of a lease, the Airport Advisory Commission would have control over building aesthetics, and any construction would be required to comply with all provisions of the City's building code in effect Private parties would be responsible for obtaining a building pertnit, constmcting the building in accordance with building codes, and be responsible for connecting to appropriate utilities, as required by their bur7ding. • y~~~~ ~ ~ `-~' _. I ;. a {~ ;l ~ I ....` ~p\~`p~ ~ I I ` 1 ` 1 I I ' ~ •` I~ ~; ^. ". `. I I `,t .. ' . `.` . . - ~ 1~-- _ --- ", ~ ~ _ _ ~ ~ \\ \ • I I I I I 1 I I ID I 1~ I I= ID I1 I I I I •~ I I~ I I I I ~ I I ' ~ II. ~I II• a 2 ~~ 'A ~~ ~. s ~~ ~ 7a ~ a•+q, . .I ~~ T\ - ~ `~ ~ \ 1 \ ~ \ _ . F `` ~ ~\ OS ~ + L99dx~NO V'1 ~, op4~ 1~~ ~. 4, yC~~y City of Hutchinson FEES 525.00 AFPLICATION FOR GAMBLING DEVICES LICENSE Approved by,: $uilding Flrs Application shall be submitted at Police least days prior to the O//am__bling occasion Nam® o Authorize 0 fic- er 0~`f iTame of Designated Gambling Organization Manager Hereby submit in dup the game of gsmbli.ng in Hutchinson Ordinnrce far th• liaensa year Si~Rat Au or ze icer •~- liCat• this application for a license tv conduct accordance with the provisions of the City of Nd. 655 and Minnesota Statutes Chapter 344 ending ~oo~-- . P ~ /~ Qan nation esignate~mDling anager o organization The following is to be completed by thn duly authorized officer o-f the organization: f /r ~f /~/~ 1. True Name: Sir )~~~ / ~% ((/ r4 m S'~//'J"'~'~ -p-' (last) / (f//first)/ ~,(',~ (middl®) 2. Remidenae Addreass L,/~[~ /~Gc[o Sl`S~ ~kl~t.~J~-~ ~1II/ 3 5 S SSs Date of Hirth: _-1_7~~6 4. Place of Birth~ealLJO~ 57`~ (mo/d y/year) (city/state) Have you ever been convicts of any crime other than a traffic offense? Yes No If Yae, explain B. The following la to. be completed by the deaignnted Eambling manager of organization: 1. True Name: 1 -'~u-~ L-C~'Tl ~{-~ (last) (first) (middle) 2. Residence Address, x715 Grul~a.m Nu~-c-h~nSoy~ +v~n ~535p (street) (city) (state) (sip) 3, Data of Birth: ll ~ ~~ 196yQ. Place of Birth: s"(, Pa-~,~, ~`1'~ (~ -~ • (mo/day/year) (city/stets) y ~d~ • 5. Havo you ever-been convicted of any crime other than a traffic offense? Yea No _~, If yea, explain 6. How long have you bean a member of the organization? Sy~S 7. Attach a copy of the official resolution or official action designating you gambling manager. ~/~ C. Came Information: D. • • 1. Place uhere gambling devices will be used ~f, ~na~~uslc~ ~Jch001 2. Date or dates gambling devices will be used _pec la,a ~Oc7--~ (date and/or day(s) 3. Hours oS the day gambling devices will be used; of ueak) From l~ A,1~.,, To ~_ zs x 4. 'r7aximuro number of players '2OC~ 5. Will prizes be paid in money or merchandise? Ol~ bC~S~{e,}-S 6. 1Ji11 refreshments be served during the time the gambling devices will beluaed? Yea No _~. If ao, will a oharga be made for such refreahman~s~ Yea NO ,~_. Organization Information: 1. Address where rggular meetings are held 400 La-~Ce ~'. 2. bay and time ofmaetings __ 7~ /L1GS - ~P/~ 3. Ia the applicant organization organized under the laws of the State of Minnesota? Yea _~ No 4. How long has the organization been in.exiatenee2 d/ o * ~eA.I'S 4a. How many members in the organization? ~~DO O 5. What is the purpose of the organization? b. Offiaera of thee'-Organization: Name Address Title 7. Give namse of oTt'icers or any other persons paid for services to the organization: Name Address Title ENT BY: CITY OF HUTCHINSGN; 234 4240; SEP-6-02 11:17A~1; PAGE 4/4 `1 W~ •D. Organization Information: (Continued) 8. In whose cuatedy will organization records be kept? Name Address 9. It the~organietation carries sufficient insurance to compensate the players in the event any injury is suatainnd by players wails gambling devices are used, or while on the licensed premises, please state the Name of Tnaurer and Policy No. 10. Have you (Manager & Otficer) read, and do yov thoroughly understand the;proviaiona of all laws, oxdinancea, and regulations governing the operation and use of gambling dcvicca? 11. Attach a list of all active Aembers of the organisation. E. The following information is provided concerning a fidelity bond given by the gabbling mannger in favor of the organization. 1. Name of bonding company 2. Address of bonding company 3. Amount and dur~tlon of bond • 4. Application ia'hereby made for waiver of the bonding requirements. 'Yea No I declare that the information I have provided on Chia application is truthful, and I auth;oriaa the City of Hutchinson to investigate the information submitted. Also, I have reoeived from the Gity of Hutchinson a copy of the City Ordinance No. 6SS relating to gambling, and T will familiarize myse the can~nta t area oi;. a~guaLUre or auLnorl ed or cs;Y of os~gani~zation- Date, 09-/2-0~- Subscribed and sworn to, before ne a no Lary public on this day of . 19 gnaturA of Notary u c Commission expires on Subscribed and sworn to before me a notary public on this day of 19 ignature of otary b is Commission expires on ~.,. nNnS'rn5in ~~~ ~,,,, • G. Barry Anderson President Hutchinson Community Video Network, Inc. 100 Jefferson Street SE Hutchinson, MN 55350 August 20, 2002 Gary D. Plotz Hutchinson Administrator 111 Hassen Street SW Hutchinson, MN 55350 RE: Additional PEG Channel Dear Gary: • As a follow up to our exchange of e-mails of last week, please find enclosed the proposed resolution which should be approved by the Hutchinson City Council at its next regularly scheduled meeting. I have previously notified both MediaCom and the Hutchinson Telephone Company that Hutchinson Community Video Network, Inc. would be requesting an additional public access channel. As I have indicated to you during our brief conference on this topic a few weeks ago, the volume of programming on public access has risen steadily such that HCVN frequently finds itself in a position where it is unable to accommodate conflicting requests. Further complicating matters is the decision of HCVN a few years ago to be among the first public access channel in greater Minnesota to provide for live cable casting of governmental meetings; while we are proud of this accomplishment, as you may know (and as I have experienced from time to time), there is no rational way to predict whether a public meeting will take a few minutes or many hours. As you might expect, this creates havoc with residents of the community who are used to seeing a particular program at a particular time and are instead faced with a discussion of special assessments for solid waste issues. Fascinating as these topics may be, they aren't necessarily what the viewer had in mind when he or she turned on the television set. ~ ~~~ • Gary D. Plotz August 20, 2002 Page 2 Given all of these circumstances, HCVN is now respectfully requesting that the City of Hutchinson exercises its rights under the franchise agreement and to seek activations of the second public access channel referred to in this resolution and in this correspondence. With warm personal regards, I remain, V Anderson • n LJ ~-~~~ • RECITALS The City of Hutchinson has in place franchise agreements with the Hutchinson Telephone Company and MediaCom, Inc. to provide certain services to residents and others within the City of Hutchinson. 2. The franchise agreements contain provisions for public access, which services are provided to residents of Hutchinson by way of Hutchinson Community Video Network, Inc. (HCVN). 3. The franchise agreements permit the activation of additional access channels in addition to the present public access channel operated by HCVN. • RESOLUTION izosz This resolution is made and entered this day of July, 2002, by the Hutchinson City Council. 4. Continuing and increasing usage of access facilities and services within the Hutchinson community has demonstrated the need for additional channels for public access purposes. NOW THEREFORE BE IT RESOLVED that the city council for the City of Hutchinson, pursuant to section 6.1(b) of the relevant Franchise Agreement hereby provides ninety (90) days notice to the franchise holders of the city's intent to activate an additional access channel. As permitted by the franchise, the franchise holder is allowed "a reasonable time to vacate the channel and/or rearrange services to accommodate the city's request." BE IT FURTHER RESOLVED that the city council authorizes Hutchinson Community Video Network, Inc. to facilitate, arrange, implement and operate the additional public access channel until otherwise directed by the city council. Dated: ATTEST: Gary D. Plotz City Administrator (f ~ By: Its: May r y Le~~ • RESOLUTION NO. 12034 RESOLUTION ADOPTING REVISED ASSESSMENT ASSESSMENT ROLL NO. 5054 LETTING NO. 4 8 51PROJECT NOS. 02-11102-12102-13/D2-14 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: Project No. 02-11 Oak Street NE from McLeod Avenue to Northwoods Ave NE by construction of sanitary sewer and services, watermain and services, storm sewer, grading, gravel base, concrete curb and gutter, bituminous street base, bituminous street surfacng and appurtenances; and Project No. 02-12 9th Avenue NE from Main Street (Highway 15) to Elm Street by construction of sanitary sewer and services, watermain and services, stone sewer, grading, gravel base, concrete curb and gutter, bituminous street base, bituminous street surfacing and appurtenances; Project No. 02-13 Civic Arena Access Improvements adjacent to South Grade Road by construction of storm sewer, grading, gravel base, bituminous street base, bituminous street surfacing and appurtenances, and Project No. 02-14 Miscellaneous Street and Sidewalk Maintenance Improvements by constructbn of concrete sidewalk, concrete sidewalk and curb jacking, concrete alley panel replacement and appurtenances. AND WHEREAS, Assessment Roll No. 5054 shall be revised due to the property boated at 646 Oak St NE not requlrlrg a water service. This reduces the assessment to Bald property by $670.00, for a revised total assessment to this property of $5,062.38. Said reduction also reducing the total assessment for Assessment Roll No. 5054 to $209,649.65. • NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed revised assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the speGal assessment against the lands named therein, and each tract of land therein Included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against R. 3. Such assessment shall be payable In equal annual installments extending over a perldd of ten (10) years, the first of the installments to be payable on or before the f rst Monday in January, 2002, and shall bear interest at the rate of _~ercent per annum asset down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2001, until the 31st day of December, 2002. To each subsequent Installment when due, shall be added interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that ra Interest shall be charged 'rf the entire assessment is paid by the 15th day of November, 1999; and he may, at any Ume thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 5. The Administrator shall forthwith transmitacertifiedduplicateofthisassessmenttotheCountyAuditortobe extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 24th day of September, 2002. C~ Administrator u ~~~ RESOLUTION NO. 12035 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL NO.5060 LETTING NO. 13/PROJECT NO. 02-22 WHEREAS, cost has been determined for the improvement of: Project No. 02-22 South Fork Crow River Bank Stabilization ProjecP by construction of embankment, rip rap, landscaping and appurtenances and the bid price for such improvement is $94,735.00 and the expenses incurred or to be incurred in the making of such improvement amount to $22,736.40 so that the total cost of the improvement will be $117,471.40. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CfTY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $117,471.40, the assessed benefited property owner. 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2003 and shall bear interest at the rate of _ percent per annum from November 1, 2002. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the • proper amount to be specially assessed for such improvement against everyassessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided bylaw, and he shall file a copyof such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 24th day of September 2002. Mayor City Administrator • y ~~ • RESOLUTION NO. 12036 RESOLUTION FOR HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5060 LETTING N0.13fPROJECT NO. 02-22 WHEREAS, by a resolution passed by the Council on the 24th day of September 2002, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving: Project No. 02-22 South Fork Crow River Bank Stabilization Project" by construction of embankment, rip rap, landscaping and appurtenances, WHEREAS, the Director of Engineering has notfied the Council that such proposed assessment has been completed and filed in his office for public inspection; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. A hearing shall be held on the 8th day of October, 2002, in the Council Chambers at Hutchinson City Center at 6:00 P.M. to pass upon such proposed assessment and at such time and place all persons owning property affected by such improvement will be given an opportunity to be heard with reference to such assessment. , 2. The City Administrator is hereby directed to cause a notice of the hearing on the proposed assessment to be published once in the official newspaper at least two weeks prior to the hearing, and he shall state in the notice the total cost of the improvement. He shall also cause mailed notice to be given to the owner of each parcel described in the assessment roll not less than two weeks prior to the hearing. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if the entire assessment is paid by November 15th, 2002. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 24h day of September 2002. Mayor City Administrator yl~ COMRLED BY: P VANDER VEEN ASSESSMENT ROLL NO. SO60 5117 471.40 PER UNIT COMPUTED BY: J RODEBERO LErnNO No. 13IPRaECT NO. Gs-n , NUMBER OF YEARS: 10 CHECKED BY: P. VANDER VEEN SOUTH FORK CROW RIVER BANK STABILIZATION 4$r HEARING: e2T2oox NUMBER OF YEARS: 10 BY CONSTRUCTION OF EMBANKMENT, RIP RAP, LANDSCAPING tND HEARRiO: 40A2003 INfERE$T RATE: $, APPURTENANCES ADOPTED: ACCOUNT NO. CRY RD NU. COUNTY RD NO. NAIEdADDRE9$ OP PROPERTY OWNER LEGAL DE$CRPTION. ADgTbN OR UNR SlWER AS$E98MENT CREIIIT TOTAL ACTNE A$$E$°uARiNT 1 07-11G29-01-0010 Ci of Ilutchineoo PAOPP.ATY ADDRPSS: 11fK1 Advns St SL'. 711 Haswn St Sli Lot 2 P1C 6.32 Arns 23230.0020 Hutchinson h1N 55350 Auditors Ph[Stttiou 07-11G29 1 j11747L40 w.(b 511747L40 1 f11747L4(1 f0.00 {117471.40 L_ SA-50802002 LETTING NO. 13PAGE 1 OF 1 C Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350.2522 320.587-5151/Fex 320-2344240 ~~ ~ }~ : ~ ~T ~ ~ ~T TO: Mayor and City Council FROM: John P. Rodeberg Director of Engineering/Public Works RE: Consideration of Consulting Agreements with SEH Dale Street/2"~ Avenue SW Federal Aid Project (Letting No. 1/Project No./ 02-O1) Edmonton Avenue SE (2002 Improvements for extension east of Montreal) DATE: 9/ 19/2002 Attached are two proposals for services for the above referenced projects. SEH was selected as part of our Year 2000 Consultant Selection process for this work. We recommend approving both project proposals. • Dale Street/2°d Avenue SE (Main Street/TH 15 to Roberts Road) This is the federal aid prof act that we have been working on with SEH for about a year. We have. a current contract for the preliminary work necessary for the federal aid requirements (Project Memorandum), feasibility report, and preliminary survey and design. This proposal includes the final design for the project. The estimated "not-to- exceed" cost of $217,000 (11.5% of estimated construction cost, including previous contract) is within expected cost parameters and we recommend approval. Edmonton Avenue SE (Montreal Street to Jefferson Street SE) This project includes the design of Edmonton Avenue SE between Montreal Street (near Menards) to Jefferson Street SE. We expect that we will modify the scope of the plan depending on proposed development in the area (Summerset and Shimek properties). This proposal is also a "not-to-exceed" contract for $59,136 and we recommend approval. cc: Gary Plotz -City Administrator Footed on recycled papa - ~ ~~~ lv^ mL =SEN • Butler Square Building, 100 North 6~^ Street, Suite 710C, Minneapolis, MN 55403 612.758.6700 612.758.6701 FAX September 6, 2002 RE: Hutchinson, Minnesota Dale Street and 2"d Avenue Reconstruction SEH No. P-HUTCH0104.01 10.00 Mr. John Rodeberg, P.E. City Engineer City of Hutchinson 111 Hassan Street SE Hutchinson, Minnesota 55344 -Dear John: Short Elliott Hendrickson Inc.® (SEH) appreciates the opportunity to submit this proposal to the City for the referenced project. For your convenience, we will divide this proposal into sections ' , titled Understanding of Work, Scope of Work, Deliverables, Proposed Fee and Schedule. Understanding of Work Dale Street and 2"d Avenue SW aze located within the southwest quadrant of the city limits of Hutchinson. Deteriorating street condition and poor roadway geometry has necessitated the reconstruction of these street segments, in addition to various water main, storm and sanitary sewer improvements to be completed in conjunction with the street improvements. A graphic identifying the project ]imits is attached to this proposal and labeled Exhibit A. y. - The proposed project includes: - Removal of existing pavement along Dale Street and 2"d Avenue SW to accommodate the t~' proposed street and utility reconstruction. - Design of new bituminous pavement (concrete pavement between Franklin Street and Main Street) with concrete sidewalk and concrete curb and gutter. - Design of a replacement storm water collection system. - Design of replacement sanitary sewer at vazious locations along Dale Street and 2"d Avenue. - Design of replacement water main along Dale Street and portions of 2°d Avenue. - Inclusion of a bicycle lane on Dale Street from 4`s Avenue to Roberts Road. - Intersection geometric improvements at the following intersections • 2°d Avenue and Dale Street - • 2°d Avenue and Lynn Road • 2°d Avenue and Grove Street • • 2nd Avenue and Glen Street - Addition of an ornamental lighting system throughout the project corridor. y~~~ John Rodeberg, P.E. August 6, 2002 • Page 2 The project will be a cooperative effort between the City of Hutchinson and Mn/DOT State Aid, therefore, SEH will provide construction plans and specifications that aze subject to Minnesota State Aid design standards. Scope of Work This section of the proposal summazizes the major work items that aze included in the original scope of the project. 1. Prepaze plans, specifications and bidding documents for the project as defined in the approved project memorandum. 2. Deliver plans to the City and Mn/DOT for local, state, and federal review and approval. Coordinate with the City and Mn/DOT and modify the plans as required for approval. 3. Prepaze an Engineer's Estimate of Cost that includes quantities and average unit bid prices. 4. Provide an advertisement for bids, tabulate contractor bids and assist the City throughout the bidding process. 5. Research the project contractors and draft a bid award recommendation. 6. Assist the City in application for all appropriate project permits. 7. Revise construction plans and project specifications as per City, Mn/DOT, and agency comments. • Deliverables We will deliver the items listed below to the City. 1. Provide construction plans in 11 x 17 format. Construction plans will include a title sheet, general layout, typical sections, construction details, removals, topography and utility plans, roadway plans and profiles, drainage plans, turf establishment and erosion control, pavement mazking, proposed signing, cross sections and a traffic control plan. 2. Project specifications. 3. Engineer's Estimate of Cost which includes construction items, units, quantities and average unit bid prices from other similar projects recently constructed. 4. A compact disc containing all electronic files necessary for reproducing the construction plan set in MicroStation format, the project specifications in Microsoft Word format, and the Engineer's Estimate of Cost in Microsoft Excel format. 5. Drainage azea maps and hydraulic computations. 6. Construction plans in 22 x 34 mylaz format for record drawings. 7. Construction plans in 11 x 17 format for record drawings. Proposed Fee The total proposed fee for this project is estimated to be $217,000. This figure includes $22,000 in cost for the Project Memorandum already under contract and completed and $29,342.67 in design surveying under contract and completed as well. This leaves a net amount of $165,658.18 to be • completed under this proposal as shown in Exhibit B, the Task Hour Budget, which is attached. Based on the construction estimate of $1,879,105 the engineering fees through contract awazd aze anticipated to be approximately 11.5% of construction cost. y~h~ John Rodeberg, P.E. August 6, 2002 Page 3 • Schedule Upon receiving authorization to proceed, we will immediately assign staff to this project to commence work. We estimate the project will adhere to the following schedule: Task Date City authorization September 10, 2002 Data collection and site survey September, 2002 Complete plans, specifications & estimate December 1, 2002 Plan review and revisions (Mn/DOT) December, 2002 -January, 2003 Finalize plans February, 2003 Receive bids March, 2003 Award contract April, 2003 Begin construction May, 2003 This letter proposal represents the entire understanding between the City of Hutchinson and SEH with regazd to the 2"d Avenue/Dale Street project. We aze looking forward working with the City Hutchinson on this project. If you have any questions regarding this proposal, please feel free to contact me at 612.758.6805 at your eazliest convenience. • If this proposal is acceptable, please sign in the space provided below and return one signed copy to this office. The signed copy will serve as the accepted proposal and authorization to proceed. Sincerely, S ELLIOTT HENDRICKSON INC. J on prague, P.E. Project Manager ~~~~~ avid C. Halter, P.E. Client Service Manager Attachments: Exhibit A: Project Location Exhibit B: Task Hour Budget Accepted this day of By the City of Hutchinson Marlin Torgerson, Mayor • ~iwwr.~;v;n~~~r~~.m~nma~~.w~oian."rmi~~~~-tea ..e.~mwo..i.aa 2002 City Manager y ~h~ m 2 m ~ ~ ~ i n _ o ~ ~ n ~ ~ ~ °~ ~.~ sn ~ ~^ n m - x H7 ~ ~~ `~ - ~ m .3 ro - ~ m ~ tm `-'' ~~ ~» a ~~ ~. - - ~ m sr ~ 4 _ ~, iti ~. ~, ~ ~ ~ ~ ^~ " ta i ~. ,~ ~" ~„ ~; 3 p ^~~ ~ ~ ~, i m w ~ W ~ ~, ~y x °wr ~' i~;< ,. ... m.... . ~..... ..~ .,. _ ... ~~. .~_ .~ ..~... _A..~ _ ~..~ ~,, a- mu ~, ti ~' "` ~ ~~ m.~ ~,~ ~~ ..... .. mm.. _ ~ ./...,_ .._ ~ _.... ~.~ u ~ ...... ,~~ .., m.. 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C '~ Pu N fU i-_ m S. m O a x n ~ ~ n i ° ~ a G S"Y ~ ~ ~ ~ .._ . _,.w,...,.. ....~...... ....~,.. s a ~ . T ~ ~' ~ ~ ~ P 2 Q p 4 ~ w ~ ~ VK V yyFp~~ ,.. 0.'!p 44p ® p ',,,. T u'] t{~p C~ ~~ C? ~~mm CY p B I o e; .~4i NI.,. w ' ` p ~ -~1 ~. b ~ 3 , ppp~~~ ~! i ~ a ~ ~ ~ g ~_r~ ~y „°c $' [7 "~ ~ a o S [7 ~ ~ ~ .. ......w_., .~ .... ~ ~~ n ~' ~ ~ ww b ~ ~ Y .... .... p4p ~1 ~ M' U S C m ! ~ '~ ~., iCS 4? n °'.~ n ti ~ ~ ro m n M. c a` a .=SEN • Butler Square Building, 100 Norlh 6~^ Street, Suite 710C, Minneapolis, MN 55403 612.758.6700 612.756.6701 FAX September 6, 2002 RE: Hutchinson, Minnesota Edmonton Avenue Final Design SEH No. P-HUTCH0104.01 10.00 Mr. John Rodeberg, P.E. City Engineer City of Hutchinson 111 Hassan Street SE Hutchinson, Minnesota 55344 Deaz John: Short Elliott Hendrickson Ino.® (SEH) appreciates the opportunity to submit this proposal to the City for the referenced project. For your convenience, we will divide this proposal into sections titled Understanding of Work, Scope of Work, Deliverables, Proposed Fee and Schedule. • Understanding of Work The proposed project is on the south side of the City of Hutchinson, between Trunk Highway 15 and Jefferson Road (C.S.A.H. 25). The proposed Edmonton Avenue corridor will tie into the existing Edmonton Avenue alignment on the west and create a `T'-intersection with Jefferson Road on the east. Ongoing development on the south side of Hutchinson has necessitated the need for additional roadway connections. The proposed connection will relieve traffic movements onto Airport Road (C.S.A.H. 8), while facilitating additional development on the south side of Hutchinson. SEH completed plans for Phase II of the South Area Trunk Sewer in this corridor in July 2000. The proposed roadway will closely follow the same alignment of the recently constructed sanitary sewer. The existing sanitary manholes will need to be adjusted to match the final roadway profile and sanitary sewer connections will be constructed as necessazy to facilitate future development. The proposed project will also incorporate an extension to the existing water main and storm sewer improvements in conjunction with the proposed street improvements. A graphic identifying the project limits is attached to this proposal and labeled Exhibit A. The proposed project includes: • - Design of a new bituminous paved roadway with concrete curb and gutter. - Design of a storm water collection system. Design of sanitary sewer connections to accommodate future development. y ~~~ John Rodeberg, P.E. September 6, 2002 Page 2 • - Design of a water main extension through the Edmonton Avenue corridor. - Intersection geometric improvements at the following intersection: • Edmonton Avenue at Jefferson Street (C.S.A.H. 25) SEH will provide construction plans and specifications that are in accordance with City design standazds. Scope of Work This section of the proposal sutnmazizes the major work items that are included in the original scope of the project. 1. Utilize the City's horizontal and vertical datum. 2. Acquire all public and private utility as-built plans from Gopher State One Call, in the project azea identified in Exhibit A. 3. Survey existing topography including existing catch basins, manholes, culverts and sewer invert elevations. 4. Acquire existing soil boring information and coordinate supplemental soil borings, if necessary. 5. Identify a structural pavement section and proposed subgrade excavation as per [he soils information. 6. Establish proposed vertical and horizontal alignments for Edmonton Avenue as identified in Exhibit A. 7. Design all proposed roadway geometrics to meet design criteria for a minimum speed of 30 miles per hour. 8. Design a storm sewer system and determine catch basin and manhole locations, invert elevations, sewer pipe sizes and slopes. 9. Establish vertical and horizontal alignments for the water main extension along Edmonton Avenue. 10. Prepaze an Engineer's Estimate of Cost that includes quantities and average unit bid prices. 11. Revise construction plans and project specifications as per City and agency comments. 12. Provide project specifications and bidding documents. 13. Provide an advertisement for bids, tabulate contractor bids and assist the Ciry throughout the bidding process. 14. Reseazch the project contractors and draft a bid awazd recommendation. 15. Assist the City in application for all appropriate project permits. Deliverables We will deliver the items listed below to the City. 1. Complete construction plans in 11 x 17 format. Construction plans will include a title sheet, general layout, typical sections, construction details, roadway plans and profiles, drainage plans, turf establishment and erosion control, pavement marking, proposed signing, water main design, cross sections and all applicable traffic control plans. 2. Bound project specifications. • 3. Engineer's Estimate of Cost which includes construction items, units, quantities and average unit bid prices from other similaz projects recently constructed. ~ ~h) • • • John Rodeberg, P.E. September 6, 2002 Page 3 4. A compact disc containing all electronic files necessary for reproducing the construction plan set in MicroStation format, the project specifications in Microsoft Word format, and the Engineer's Estimate of Cost in Microsoft Excel format. 5. Construction plans in 11 x 17 format for record drawings. Proposed Fee In order to satisfy the City's expectations, and based on our current billing rates and expenses, we estimate our not-to-exceed fee for this project to be $59,136. Billing for our services will be on an hourly basis. We will only proceed with additional work following your authorization. A task hour budget is attached to this proposal and titled Exhibit B. Schedule Upon receiving authorization to proceed, we will immediately assign staff to this project to commence work. Based upon our present understanding, we estimate the project will adhere to the following schedule: Task City authorization Data collection and site survey Complete plans, specifications & estimate Plan review and revisions Receive bids Awazd contract Begin construction Initial grading and base construction Final grading and paving Completed construction Date September 10, 2002 September, 2002 February, 2002 March, 2002 April, 2002 May, 2003 June, 2003 Summer, 2003 Spring, 2004 Summer, 2004 This letter proposal represents the entire understanding between the City of Hutchinson and SEH with regard to the Edmonton Avenue project. We aze looking forward working with the City of Hutchinson on this project. If you have any questions regazding this proposal, please feel free to contact me at 612.758.6805 at your earliest convenience. ~-I ~h~ • • • John Rodeberg, P.E. September 6, 2002 Page 4 If this proposal is acceptable, please sign in the space provided below and return one signed copy to this office. The signed copy will serve as the accepted proposal and authorization to proceed. Sincerely, SHOR EL IOTT HENDRICKSON INC. (( ~ ~/~ I // Jason P. Sprague, P.E. David C. Halter, P.E~ Project Manager Client Service Manager Attachments: Exhibit A: Project Location Exhibit B: Task Hour Budget Accepted this By the City of Hutchinson day of Mazlin Torgerson, Mayor \\sd~mpls\crviM~iTpropm~hUw4him• n'~OI pC.01Y,dnwmon moue propod.doc City Manager 2002 y~~~ ~- N ~ 6 Pt7 $7 ~ ~ x d.F W:,, N~ o lR ~ fl9 M! ~A ~~ Y . ~, . w ~. ~~ _ _ ._ z r g ' ~ ~ ~. ~ ~'. ~ ~ ~~ ~ ~. ~= o ~ ~ "~ ~ z • I .._.. ~ `~ { ~ M ~, ~~ ~ V M S o C'. ~ ~ Or (w Cw. ~Y. 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CITY CENTER 11l MASSAN STREET St APPLICATION INITC~yNSD!(<~ ~~~ FOR PAZ: 320-234-4240 DEDOtERS, SOLICITORS, AHD TRANSIENT MERCHANTS 2" x 2" Picture NAME and DRIVER'S LICENSE InFORMATION t re wired ~ rT~ Gju~iy,f7O~' NAME: / nrA flLL~N SE/DEL •' PERMANENT ADDRESS: ~~ ~Y /.Z,~ /Ucw knDin Mgt! -s~.t~3 6~ry PERMANENT TELEPHONE: ~D~ a.S~/- 7Y67 /' _ ~dQ~ TEMPORARY LOCAL ADDRESS; TEMPORARY TELEPHONE ACCESS: DRIVER'S LICENSE NUMBER (STATE), (f) HE]GH~_ WEIGHT_~ EYE COLOR~_ FEES S LENGTH OF DERMIT REQUESTED Hox many days?R _ Months?~,~'Or ear DO • LICENSE FEES ARE AS FOLLOWS: ADDlication Fee of S25 aDPlied towards the following permit fee(s) Solicitors. Per day ........................................ S 25.00 Solicitors, Der year ... ................................... 5200.00 Transient Merchants, per dey ...............................~ Transient Merchants, per year ............................. 20 Peddlers. Der day .......................................... S 25.00 Peddlers. Per year ......................................... 5200.00 BACKGROUND STATEMENT NAPE Y9U BEEN CONVICTED OF ANY CRIME, MISDEMEANOR, OR VIOLATION OF ANY MUnICIPAL ORDINANCE, OTHER THAN TRAFFIC YIOLATlON51 YES NO~, IF YES. STATE NATURE OF OFFENSE AND PUNISHMENT OR PENALTY ASSESSED THEREFORE: ~~~~ • OESCRiBf NATURE OF BU51NE55 AND~DESCRIBE I~T'EM OFFERED: DESCRIBE METHOD 4F DELIVERY: D~~~11EIQy ~~ ~~~C~y~ ~u !c • DESCRIBE YOUR SOUR~CE~OF SUPDLY /- NAME b ADDRESS OF SUDDLIER: IQs fox ~ Y ~/e~ ,~r~~d.~_ ~.~/ s~~2 ~ PROVIDE TWD (2} MCLEOD COUNTY DROPERTY OWNERS FOR CHARACTER REFERENCES: NAME 5 ADDRESS: /i~nin~ FIQ'+~ ~ ~~i/7 NAME 6 ADDRESS: Sys s. A'wy /s" ,/ , , n r- ,Nu SS3Sd PHONE NUMBER: Kcni..-rs2a~ Sy7-?/Oy PHONE 'LUMBER: STATE LAST CITY YOU CARRTEO ON SAME AC7IYITY: CITY/STATE NAME: DATE Of ACTiVITr r_ 7ri/~ L FADM: ~UVK, JISt ~Of~O / T0: _~3~~ 200 / -Z- • y~~~ • StAI tlY: U11Y Uh HUIGHINSUN~ 32U 134 g24Uj FEB-26~02 10:12AIA, PAGE 4/11 • 1 Hereby certify I have completely filled Out Lht entire abOVt apDllca- tion and that the application is trot. correct, and accurate." I fully understand that any person who violates any provision of the Peddlers, Soiicitors, and Transient Merchant Ordinance Mo. 673 is guilty of a misdemeanor and upon conviction thtreof shall be punished by a fine not ex• ceeding 5500 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. O t6 S gnature f App 1 ant e ' No application will bt forwarded to the City Council unless received one reek Drior to the regular Council meeting completely filled out with required picture. OFFICE USE POLICE CHIEF RECOMMENDATION; J -3- • ~~~ . ,...,~, r nut ~/ii RELEASE OF 1SFOR'L4TI0\ • • • As an applicant fora Peddlrrs/solicitors/Transient `terchanca License from :`.z Cite of Hucchinsoo, t'lnnesota, I am required to fur.,ish information vhic-5 [hat a_zr.cy ~w usa ir. decerairing sy moral, physical, men:e: and financial n~a:.!ica- [ions. In this connection, I hereb.• e:cpresalp authorize release of any and all 1-- !or-_acion vhic't you may hove concerning ae, Including in:orsation o! a con!i:encie: cr privi!cgcd nature. I hereby release the agency vi.ch vhich I am seeking application for license, and any orgaaiza[ioa, company or person furnishing infor...ativo Co that agency as e-~tesaly authorized above, from any liability for damage vhich map result from Eurni;hi~g the intorzatioa requesccd. A?plicant's Full ?ranted \a~e: Applicant's Address; Appllcaae's Birth Date: f)iCpp~l~ ~LLE/1~ ~/DEL First) (aiddla) (T (\urioer) (Scree[) /UGc/ ~onDd,-) ~on~: AI.y Sb27 (City) (County) (State d 2i,^ • ~ i ~ (Hon eh) (Day) (Year) Applicant's Place o! Birth: /fEA W.r] a ~~ (City -T' (State) Applicant's Social Security No.: - _ Applic~nt'a Dr!c•er's License 60.: 7aca: ~. ~~ ~~,~ _._...~_ .CITY ............._........of.._.._. HUTCHINSON _..._~__.--~•-- ~tate of ~iinne~ota, County of.._._McLeod ......... dppliaatian Xo......_.._....._..........._........_,__ ............................................... Application for License to Sell R o s ~ c c o 'at Retail The underaijned resident...... of tha..._............_Gj..kY........._ ...................._...._.......of..........kluk~k~izraan.............__...._.....,~ • in the county of ...................t'1~.I:.e.Q.d....................................._..., State of .ifinneeata., fIEREBY MdKE..._..~4PPLIC.4- TI01Y FOR LICENSE to be tamed to...._............_~~.~J..~.;5.._..__~~L.~.~'`1~.........~rl.~.r....c....._...,,_.11_~.._____..___ to sell dQarettee and dIIarette papers and wrappers at rstaLl at....._.._.~..:.-....y~~.......M.~._~r_..__._...._._.._. in the ..............ClSY..............._.........._.....a ......_._..k3,ukchinsuu.._...--•---........ta said and stata or fhe farm o i'ea~va,,.~dnr of o7 nap ~,, '"` 1 ~*~l ........................... ...~.-A.Cl.~A~~., badtnnind wick the.......~~..~..........day of.................................................. ~ooz '} mbjeot to the tams of the State of Minnesota and .the ordinances and radu7~tfona of said .......... _.......G.~. k.X..... _ _...... _.. _.. _. _ o f $. LSD..DD ......:.............._......in payment of the fae tharefor. Dated...........~..,~o~.Ct..~.o~.[+GZ:o~..........., ~1 dapoatt ... y C~) Memo To: Mayor and City Council From: Lisa McClure, EDA Intem Date: 9/16/2002 Re: Rental of the Events Center The Hutchinson Downtown Association will be presenting the Downtown Revitalization Master Plan to the public on Thursday, October 10, 2002. We are requesting that the Council waive the fee for using the Event Center for this presentation. The Mayor and Council members will receive invitations and more information regarding this Open House in the near • future. If you have questions, please feel free to contact me at 234-5652. ~ c~~ .~tnl tlt: ODUIF1rvtJl M1 nrvt.1VIH hUUrvUill rUrvj JZU 9tl! Jtl Jtlj JUL -I7-UL 4:b~JYMj YA(it 2/.j June 28, 2002 Marlin '1'orgerson City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 Deaz Mayor Torgcrsnn and Council iulembers, Planting seeds, growing parinerships,;uwturing communities - at's the key to making our 18-county area a better place to live and it's what the Southwest Minnesota Foundation is all about. The purpose of this letter is to request your financial support to help continue the Foundation's work in the coming year. As you prepaze your city's budget for 2003, we hope you will consider including a gift to the Southwest Minnesota Foundation. VJe respectfully request a contribution of $5,000 to build the Foundation's permanent endowment and enswe the futwe of rho grant and loan programs we provide. If all 156 cities would provide support using this formula, $150,000 would be added to our endowment, with each dollar being matched by The McKnight Foundation. Over the past 16 yeazs, the Southwcse Minnesota Foundation (SWMF) has invested more than 531 million into the economic, social and cultwal well being of the 18 counties it benefits. In the next 12 months, our goal is to distribute nearly $4 million in grants and loans throughout the area. The generous financial support of the city government leaders in southwestern Minnesota continues to be a critical sowce of funding for the:Foundation's programs and services. The enclosed fact sheet outlines ow loan and grant activity in your area. SWMF has made loans and grants totaling $2,091,350 to communities, businesses, organisations, and individuals in McLeod County through December 31, 2001. Please note ffiese totals do not reflect ow investment in regional initiatives that duectly bcoefit your communities such as the Rural Technology & Telecommunications (TNT) project, the Nonprofit Management htstitute and Technical Assistance program, the Pictwe It Painted/MinnesotaBaautiful project in partrtcrship with the Valspaz Foundation, and the 2001 Community Attachment Reseazch Shtdy just completed in partnership with Dr. Joseph Diaz, Professor of Sociology. • y~~ acne o~: avui rnucai mirvnrouiH r~unuHilun; _.~~ L :~~t:s.~," . ~^ ~ ~ City of Hutchinson June 28,2002 Page 2 JCV 7O/ Jada; JUL-I7 -UL 7: UVYMj rAlit :7/:] We value our partnerships with city govwnrnent leaders. Together we have been able to identify issues and priorities to take action and affect positive change in our communities. Thank you for your support! Sincerely, Sherry E. Rista President SER:kjb Enclosure ca Gary Plolz ~~.. y~~~ • cieq ~ MEMORANDUM POLICE /EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Steve Madson,'IIirector of Police/Emergency Management Servi +f~ DATE: September 20, 2002 RE: Remodeling Previously, I appeared before the council and received approval to build a storage building to be located at 127 1 S~ Ave SW. Unfortunately, the services, which were thought to be available to effect the construction of the building this fall, are, for various reasons, no longer available. Therefore, I am requesting the approval to move forward with the second segment of the plan and remodel the old fire station building. As you recall, this space would be used for investigations, ICAC lab and evidence storage. I anticipate it will cost $50,000 to complete the remodeling. In the interim, the vehicles currently being stored in the garage spaces in the old fire station building will be stored in other heated locations until we can complete the new garage. I have included the cost of the storage garage in my 2003 budget request. ~ ~~~ . RESOLUTION NO. 12038 RESOLUTION APPROVING TAE CONDITIONAL USE PERMIT AS REQUESTED BY LOWELL BAUMETZ, MODERN MAZDA AT PROPERTY LOCATED AT 585 HIGHWAY 7 WEST BE TT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Lowell Baumetz, Modem Mazda, owner made application to the City Council for a Conditional Use Pemut under Section 8.13 to remove existing 12' x 16' shed and construct a 42' x 54' pole-type addition onto existing building located in the UC district. Septic will be removed and temporary sewer service will be provided until the street is constructed in 2006. LEGAL DESCRIPTION: That part of the Northeast Quarter of the Southeast Quarter of Section 36, Township 117 North, Range 30 West, described as follows: Beginning at the intersection of the center line of State Highway No. 7 and a line 777.34 feet easterly of, as measured at a right angle to, and parallel with the west line of said Northeast Quarter of the Southeast Quarter; thence northerly, along said pazallel line, a distance of 376.48 feet; thence easterly, deflecting to the right 90 degrees 00 minutes 00 seconds, a distance of 200.00 feet; thence southerly, deflecting to the center line of said State Highway No. 7; thence • southwesterly, along said center line, to the point of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfaze of the occupants of the surrounding ]ands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding azea and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan if certain conditions are met. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. Sewer Access Chazge or $1080.00 is to be paid at the time the building permit is obtained. 2. A plumbing permit is required to hook up to sewer. 3. Removal of any utility services will be at owner's expense. 4. When a new road is placed near the western property line, the access will change from Highway 7 to the new road. Adopted by the City Council this 24`s day of September, 2002 ATTEST: • Gary D. Plotz City Administrator Marlin D. Torgerson Mayor ~~~~ Hutchinson City Center • DATE: September 19, 2002 TO: Hutchinson City Council lll Hassan Street SE Hu[chmsoa, MN 55350-2522 320.567-5151/Fax 320-234-0240 MEMORANDUM FROM: Hutchinson Planning Conanission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT TO REMOVE EXISTING SHED AND CONSTRUCT A 3- BAY POLE-TYPE ADDITION ONTO EXISTING BUII,DING LOCATED IN UC DISTRICTAT MODERN MAZDA Pursuant to Section 8.13 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its Endings of fact and recommendation with respect to the aforementioned request For a conditional use permit. HISTORY On August 1, 2002, Lowell Baumetz, Modem Mazda, 585 Hwy 7 W., submitted an application for a conditional use petnnt to construct a 42' x 54' pole-type addition onto existing building located in the UC district. Septic will be removed and temporary sewer service will be provided until the street is constmcted sometirne in 2006. FINDINGS OF FACT 1. The required application was submitted and fee were submitted. 2. Notices were maIled to [he surrounding property owners as well as published in the Hutchinson Leader on September 6, 2002. There were no neighboring property owners present objecting to the request. 4. The property to the North is zoned R-1 and vacant at the present time. 5. The commission discussed screening on [he northern property lino, which is provided for in the zoning code. After much discussion, [he commission decided not to require screening, but would consider it again when development occurred to the north and if there were future changes to this property. RECOMMENDATION The Planning Commission voted to recommend approval of the conditional use permit with the following conditions: 1. Sewer Access Charge or $1080.00 is to be paid at the time the building permit is obtained. 2. A plumbing pert is required to hook up [o sewer. 3. Removal of any utility services will be at owner's expense. 4. When a new road is placed near the western property line, the access will change from Highway 7 to the new road. Respectfiilly submitted, William Arndt, Chaimran Hutchinson Planningp Commission cc: Lowell Baumetz, Modem Mazda, 585 Hwy 7 W Pnmcd on recycled paper - / Q\ Hutchinson City Center DATE: September 19, 2002 TO: Hutchinson City Council 111 Hassan Street SE Hutchinson, bIIV 55350-2522 320-587-5151/Fax 320.234-4240 MEMORANDUM FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT TO REMOVE EXISTING SHED AND CONSTRUCT A 3- BAY POLE-TYPE ADDITION ONTO EXISTING BUILDING LOCATED IN UC DISTRICT AT MODERN MAZDA Pursuant to Section 8.13 of Zoning Ordinance No. 464, [he Hutchinson Pla^^in~ Commission is hereby submitting its findings of fact and reconncendation with respect to the aforementioned request for a conditional use pert. HISTORY On August 1, 2002, Lowell Baumett, Modem Mazda, 585 Hwy 7 W., submitted an application for a conditional use permitto constmct a 42' x 54' pole-type addition onto existing building located in the UC district. Septic will be removed and temporary sewer service will be provided until the street is constmcted sometime in 2006. FINDINGS OF FACT 1. The required application was submitted and fee were subnntted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on September 6, 2002. • 3. There were no neighboring property owners present objecting to the request. 4. The property to the North is zoned R-1 and vacant at the present time. 5. The commission discussed screening on the northern property line, which is provided for in the caning code. After rtntch discussion, the cormnission decided not to require screening, but would consider it again when development occurred to the north and if there were future changes to this property. RECOMMENDATION The Plann~nv Commission voted to reco~nend on a 6-1 vote, approval of the conditional use permit with rite following conditions: 1. Sewer Access Charge or $1080.00 is to be paid at the time the building permit is obtained. 2. A plumbing permit is required to hookup to sewer. 3. Removal of any utility services will be at owner's expense. 4. When a new road is placed near the western property line, the access will change from Highway 7 to the new road Respectfully submitted, William Arndt, Chairman Hutchinson Planning Coffimssion cc: Lowell Baumetz, Modem Mazda, 585 Hwy 7 W 's CITY OF HUTCHINSON PLANNING STAFF REPORT s_,_,.~_,_,_,_,_._,_,_~,_,_,_,_,_,_,__,_,_,_._~„~_,_s_.,_~_.__,_,_~._.~_,._,_„_,..._,_,_._,_,..,._,_~,a._._,_,~._s.~,_,_,_,_,~_.d • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Steve Madson, Dick Nagy, Jnlie Wiscbnack, AICP, and Bonnie Baametz Date: September 3, 2(102 -Meeting Date: September 17, 2002 Applicant: Lowell Baumetz, Modern Mazda, property owner CONDITIONAL USE PERMIT Brief Description: The applicant is requesting a conditional use permit to construct a 42' x 54' pole-type addition onto existing building located in the UC district. Septic will be removed and temporary sewer service will be provided until the street is constructed sometime in 2006. GENERAL INFORMATION • Eristing Zoning: UC (Industrial Commercial) Property Location: 585 Hwy 7 W Lot Size: Approximately 200' x 377' Existing Land Use: Commercial Adjacent Land Use And Zoning: UC and R-1 Comprehensive Land Use Plan: Commercial Zoning History: Rezoning in 2001 for a portion of the property to the north to UC. Request for a conditional use permit in 2001 for temporary building (then revised to a permanent building). Applicable Regulations: Section 8.13, City of Hutchinson Zoning Ordinance SPECL~L, INFORMATION • Transportation: The property accesses from Highway 7. This property will be affected by the highway reconstruction in 2006. The City has received some design plans of the reconstruction. There will be a new street to the west g~~~ Conditional Use Permit Modern Mazda Planning Commission- September 17, 2002 Page 2 • of this property and will connect to Golf Course Road. The new access would then be off of Golf Course Road. Parking: The property has paved pazking in and around the front of the building. The pazking is used for customers as well as display vehicles. Analysis and Recommendation: The building would be located 54 feet from the northern property line and 44 feet from the western property line. The zoning to the north of this property is Rl and requires a minimum of SO foot setback for structures. There would be a new fence constructed to the reaz of the proposed addition. The impound azea would be moved to the reaz of the property. Planning Staff recommends approval of the request with the following recommendations: • • 1. Sewer Access Charge or $1080.00 is to be paid at the time the building permit is obtained. 2. A plumbing permit is required to hook up to sewer. 3. Removal of any utility services will be at owner's expense. 4. When a new road is placed neaz the western property line, the access will change from Highway 7 to the new road. Cc: Lowell Baumetz, Modem Mazda, 585 Hwy 7 W MNDOT ~~~~ ,ATE OF SURVEY for MOpERN MAZOA monument lound ~' Ju/iG W' ° 25 s0 app Pi~~,~ f .n monument set stole in feet gym. iron pipe ---200.00---•- y9OO ~ .00'• ~~ O~ ~ ~ 5y' v 2p.4 r~ ~ _.' 3.4-x- N 52.2 -^'-. tE---~--~ - w SHED `-° "' a6.1 a I 37. b ~ o ~ z O (n _J I _ ~ m 21 L,,, choln link /ence ._.. ~,^ ~ 44 tt (` M - f 77.34 `~~ ~O ~-- .--'~ of w°Y lute -.,~-f~ ~ 4 Ri9f1 3.9 ~. ~,.. r~0 O Q r s ao c ~~ N ~- ~ ~G~NI o~ ,gar" ._....-a t5 ~~ ~ N i ~ N 14. M M M , m~ M Q N r ~' ~D ti - ~"` - TOTAL AREA =71305 SOUAR@ FEET 56009 SOUARE FEET NORTH OF HIGHW4Y RIGHY o~ waY f•he Northeast Ouarter of the Southeast Quarter of Section 36, ~c~~ X-.~~ of.~s ~; y ~~ ~ol~ s •~ -~. r~~-j ~ 5~' / ~~-- .,.~ - -~ - - - - - - - - - - - - - -- - - - - - - I V' ~ ~* ~ ~ ' r ~ `- a u n ~ ~ ~M~ I ~ ~ ~ J r ~ t ~ I ' S ~ w C ~ S'~~- ~ ~`.~' ~- Cd-~O- __ - - - -~ Se ~ C ,4,^. - - - - - ~ ~ ~ ~ ~ ~ Z d id •dJy,1`1 ~iQ-L~GtY~ d,~,C, , ~ ~/'~ ~ 5,~n ~ C • l-~ w y ~ ~- 2a Ex %~ ~k ~~nd,~: t,.:~ ! f P° f~ $~4~ • • • ,~ . Sy` ~}bo~~- "Toy 1 ~- l-ur~c,I1 ~~ ~ 3 - c a x ~ ~. o ~ e,,lc..e.Q.~ ~b oY s ~ ~ ~ g 'C~; l +:~~' ~~~ 5,~~ ~~ ors j2- ~~ a -- `~ 1,xe -t ~ ~ ~ ~b0 l~ ~Y 0 h/ ~+~~~ aS~,~.,.s~~v:,bed c~ g'xo.,~c~ ~, 3G" Wail<< Q e tir oC~ • RESOLUTION NO. 12039 RESOLUTION APPROVING THE CONDITIONAL USE PERNIIT AND VARIANCE AS REQUESTED BY THE BEN STENZEL AT PROPERTY LOCATED AT 55 5~ AVENUE NE BE IT' RESOLVED BY THE CTTI' COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and • anticipated traffic conditions, and the effect on values ofproperties in the surrounding azea and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan if certain condthons are met. CONCLUSION 1. The Ben Stenzel, property owner, has made application for a conditional use permit and variance to construct an addition onto an existing detached garage that is 5.5 feet from the property line. The property is located in the R2 Zoning District. LEGAL DESCRIPTION: The City Council hereby approves the conditional use permit and the variance for .5 feet with the following conditions: The West Half of Lot "N" of Auditors Plat of the subdivision of Block 5, North Half of the Cityty of Hutchinson, being a part of Lot 4 in Block 5 in the townsite of Hutchinson, I~lorth Half 1. There will be no outside storage on the property. 2. Home occupations are not allowed in an accessory building. 3. Removal of services will be at owner's expense. 4. Pole-type construction is not allowed without a conditional use pemtit. 5. Garage must not be higher that 16'. 6. Drainage must not negatively impact surrounding properties. ~J Adopted by the City Council this 24`h day of September, 2002 ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor ~ ~b~ C • DATE: TO: FROM: September 19, 2002 Hutchinson City Council Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 320.587-5151/Fex 320.234-4240 MEMORANDUM Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT AND A VARIANCE TO CONSTRUCT AN ADDITION ONTO AN EXISTING GARAGE IN TIID RZ ZONING DISTRICT' AND IS LOCATED AT 55 5t" AVENUE NE Pursuant to ordinance #196-168, Section 8 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its fmdings of fact and recommendation with respect to the aforementioned request for a conditional use permit and variance. HISTORY On August 19, 2002, Ben Stenzel, property owner of 55 Sm Avenue NE, submitted an application for a conditional use perrnit for a lazger than 1,000 square foot building in a residential azea and a .5 foot variance from the side yazd setback requirement of 6 feet. FINDINGS OF FA 1. The required application was submitted and fee was paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on September 6, 2002. 3. There were no neighboring property owners present objecting to the request. • 4. The drainage for the project will generally go [o the east of the garage. 5. TLe original gazage was constructed more than 33 years ago, prior to zoning laws in this area. 6. The garage would be used for storage and woodworking, not for a Lome occupation 7. 'T'he garage will be 1,536 squaze feet. RECOMMENDATION The Planning Coannission voted to recormnend on a 5-2 vote, to approval die conditional use permit and variance, based ontLe hardship of [he unusual lot configuration and original location of the garage: 1. There will be no outside storage on dre property. 2. Home occupations are not allowed in an accessory building. 3. Removal of services will be at owner's expense. 4. Pole-type construction is no[ allowed without a conditional use permit. 5. Garage must not be higher that 16'. 6. Drainage must not negatively impact surrounding properties. Respectfully submitted, WilliamAmdt, Chairman Hutchinson Planning Cormnission Cc: Ben Stenzel, 55-5i° Ave. N.E. • Premed on recycled popcr - ~~ 1_~ CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Prepazed By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Steve Madson, Dick Nagy, Jutie Wischnack, AICP, and Bonnie Baumetz Date: September 3, 2002 -Meeting Date: September 17, 2002 Applicant: Ben Stenzel, property owner CONDITIONAL USE PERMIT Brief Description: The applicant is requesting a conditional use permit and variance to construct a 24' x 32' addition onto existing non-conforming 24'x32' detached garage (1536 sq. ft.) 5.5' from property line. The addition will be for storage and workshop area. The applicant states his hardship as the existing garage is over 32 years old and does not conform to existing setback requirements. GENERAL INFORMATION E~sting Zoning: R-2 (Low density residential) Property Location: 55-5t° Ave NE Lot Size: 71.5' X 330' Existing Land Use: Residential Adjacent Land Use And Zoning: R-2 Comprehensive Land Use Plan: Low Density Residential Zoning History: N/A Applicable Regulations: Section 7.14, Accessory Buildings, Hutchinson Zoning Ordinance Section 6.04, Variance Section 6.07, Conditional Use Permits SPECfAL INFORMATION Transportation: Access to the property is from 5`" Ave. N.E. Parking: N/A ~«~ Conditional Use Permit Stenzel Garage - 55-5th Ave. NE Planning Commissioo- September 17, 2002 Page 2 Analysis and Recommendation: Planning Staff recommends approval based on the fact that the lot presents a unique circumstance in that the lot is 71.5' x 330'. The width of the lot in comparison to the depth is unusual. Staff would include the following conditions with the recommendation: 1. There will be no outside storage on the property. 2. Home occupations aze not allowed in an accessory building. 3. Removal of services will be at owner's expense. 4. Pole-type construction is not allowed without a conditional use permit. 5. Garage must not be higher that 16'. 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P~r~~wyat~d ~b~ EMS # {~"~ItrMGB~ ~~1V5 ~#3y" C"Aif A~t~sfi: ~'~9~~ ~~Ny [:r„ I~d~rEz Arlr~od'iut "#'~ar~r~'~ni, tMrl~,ya~~~.. r~~~,~r. ~i~-.~~~ «~ ~, .~,, . ~I i ~ ~ i .~ (:~ ~.1 a. I ~~ ,,~..~ ~- S.._. "y a,. ' .-J L '.C~ fW- i ~~ ~ ~~ ~ yy J , J ~ f~ ~ ~l ~ :~ ~ p~~ M l A ~ ; r ~~ I r ' ' , _ 1 ~_ ~_... --. „_.~.. ~~ A a; r N . ~ b n a I B I P N N I I 0 I fI I i ,.~:a .. Ken Merrill -Hutchinson-2002A Im Bond Resolution.doc Pa e 3 • Councilmember introduced the following resolution and moved its adoption, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 12044 RESOLUTION RELATING TO $2,150,000 GENERAL OBLIGATION IMPROVEMENT BONDS, SERIES 2002A; AUTHORIZING THE ISSUANCE, AWARDING THE SALE, FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City), as follows: Section 1. Recitals. 1.01. Authorization. This Council has heretofore ordered vazious local improvement projects designated as 2"" Avenue NE, Street Light Program, Fair Avenue SE, Oakland Avenue, Joul Road SW, Civic Arena, Sidewalk Maintenance, Oak Street NE, 9w Avenue NE, Jefferson Street SE, Crack Sealing and Assessed Portion of DNR Sanitary Sewer (the Improvements), to be constructed within the City under and pursuant to Minnesota Statutes, Chapter 429. The present estimated total cost of the Improvements is as follows: Project Costs 52,096,200 Discount 25,800 Cost of Issuance 28.000 TOTAL $2.150.000 This Council has previously determined to issue and sell $2,150,000 principal amount of General Obligation Improvement Bonds, Series 2002A, of the City (the Bonds) to defray a portion of the expense incurred and estimated to be incurred by the City in making the Improvements, including every item of cost of the kinds authorized in Minnesota Statutes, Section 475.65, and $25,8000 representing interest as provided in Minnesota Statutes, Section 475.56. The remaining costs of the Improvements will be paid from City funds and from interest earnings on proceeds of the Bonds. 1.02. Sale of Bonds. The City has retained Ehlers & Associates, Inc., an independent financial advisor, to assist the City in connection with the sale of the Bonds. The Bonds aze being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), without meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision 1. Pursuant to the Terms and Conditions of Sale for the Bonds, sealed bids for the purchase of the Bonds were received at or before the time specified for receipt of bids. The bids have been opened and publicly read and considered, and the purchase price, interest rates and net g~d~ € Ken Merrill -Hutchinson-2002C Imp Rfdg Bds-Bond Resolution.doc Page 3 Councilmember introduced the following resolution and moved its adoption, the reading of which was dispensed with by unanimous consent: RESOLUTION NO. 12045 RESOLUTION RELATING TO $1,645,000 GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS, SERIES 200X; AUTHORIZING THE ISSUANCE, AWARDING THE SALE, FIXING THE FORM AND DETAILS, PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND THE SECURITY THEREFOR AND LEVYING AD VALOREM TAXES FOR THE PAYMENT THEREOF BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota (the City), as follows: Section 1. Authorization and Sale. \_J 1.01. Authorization of Bonds. This Council hereby determines that it is in the best interests of the City to issue its General Obligation Improvement Refunding Bonds, Series 2002C in the principal amount of $1,645,000 (the Bonds), upon the terms and conditions hereinafter set Forth, to currently refund the City's General Obligation Improvement Bonds, Series 1995A, dated June 1, 1995 (the 1995 Bonds) maturing in the years 2004 through 2007 in the aggregate principal amount of $1,945,000 (the Refunded Bonds). The Refunded Bonds will be redeemed on February 1, 2003 (the Redemption Date). 1.02. Sale of Bonds. The City has retained Ehlers & Associates, Inc., an independent financial advisor, to assist the City in connection with the sale of the Bonds. The Bonds are being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, pazagraph (9), without meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision 1. Pursuant to the Terms and Conditions of Sale for the Bonds, sealed bids for the purchase of the Bonds were received at or before the time specified for receipt of bids. The bids have been opened and publicly read and considered, and the purchase price, interest rates and net interest cost under the teens of each bid have been determined. The most favorable proposal received is that of , of (the Purchaser), to purchase the Bonds at a price of $ ,the Bonds to beaz interest at the rates set forth in Section 3.01. The proposal is hereby accepted, and the Mayor and the City Administrator aze hereby authorized and directed to execute a contract on the par[ of the City for the sale of the Bonds with the Purchaser. The good faith checks of the unsuccessful bidders shall be returned forthwith. 1.03. Issuance of Bonds. All acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to exist, to happen and to be performed prior to the issuance of the Bonds have been done, do exist, have happened, and have been performed, wherefore it is now necessary for this Council to establish the form and terms of the Bonds, to provide for the security thereof, and to issue the Bonds forthwith. ~ C~~ Ken Merrill -Hutchinson-2002B-Sewer Bds Bond Resolution.doc Pa e 3 Councilmember then introduced the following resolution and moved its adoption: RESOLUTION NO. 12046 RESOLUTION RELATING TO $850,000 GENERAL OBLIGATION SEWER REVENUE BONDS, SERIES 2002B; AWARDING THE SALE, FIXING THE FORM AND DETAILS AND PROVIDING FOR THE EXECUTION AND DELIVERY THEREOF AND SECURITY THEREFOR BE IT RESOLVED by the City Council (the "Council") of the City of Hutchinson, Minnesota (the "City"), as follows: Section 1. Recitals. Authorization and Sale of Bonds. 1.01. Authorization. The City owns and operates a sewage plant and sanitary sewer system (the "Sewer System"). This Council has heretofore ordered construction of improvements to the Sewer System. This Council hereby determines to issue and sell $850,000 principal amount of Genernl Obligation Sewer Revenue Bonds, Series 2002B, of the City (the "Bonds") to defray the expense incurred and estimated to be incurred by the City in making the improvements, including every item of cost of the kinds authorized in Minnesota Statutes, Section 475.65, and $8,988 representing interest as provided in Minnesota Statutes, Section 475.56. 1.02. Sale of Bonds. The City has retained Ehlers & Associates, Inc., an independent financial advisor, to assist the City in connection with the sale of the Bonds. The Bonds aze being sold pursuant to Minnesota Statutes, Section 475.60, Subdivision 2, paragraph (9), without meeting the requirements for public sale under Minnesota Statutes, Section 475.60, Subdivision 1. Pursuant to the Terms and Conditions of Sale for the Bonds, sealed bids for the purchase of the Bonds were received at or before the time specified for receipt of bids. The bids have been opened and publicly read and considered, and the purchase price, interest rates and net interest cost under the terms of each bid have been determined. The most favorable proposal received is that of , of (the Purchaser), to purchase the Bonds at a price of $ .the Bonds to bear interest at the rates set forth in Section 3.01. The proposal is hereby accepted, and the Mayor and the City Administrator are hereby authorized and directed to execute a contract on the part of the City for the sale of the Bonds with the Purchaser. The good faith checks of the unsuccessful bidders shall be returned forthwith. 1.03. Performance of Requirements. The City is authorized by Minnesota Statutes, Section 444.075, to issue and sell the Bonds to pay the costs of the Improvements, and to pledge to the payment of the Bands net revenues to be derived from charges for the service, use and availability of the Sewer System. The City presently has certain outstanding ob]igations which constitute a lien on the net revenues of the Sewer System and the ~C~~ ~ Memorandum TO: Mayor and Council v FROM: Gary Plotz, City Administrator RE: Restructuring of Responsibilities at the Liquor Store DATE: September 17, 2002 Background The City Liquor Store has grown in sales from $1,359,000 in 1992 to $3,530,160 in 2002. During this time span, two additional full-time positions and several part time positions (including lead closers) were added to the payroll. Over the past nine years, Neil Wegner, Manager, has exhibited outstanding mazketing skills that have made these sales and additional personnel feasible. Restructure The increasing scope of responsibilities, more sales and personnel, have created an opportunity to examine the organizational structure. Specifically, I believe that we should be restructuring the operation by adding the position of Assistant Liquor Store Manager through competitive advertising and by laying off one of the full time employees based on performance (not longevity). Attached are the descriptions for the positions of Liquor Store Manager and the proposed Assistant Liquor Store Manager. Your approval of this restructuring of the Liquor Store and of the attached positions descripfions is recommended. Encl. • B C~ JOB POSTING CITY OF HUTCHINSON JOB POSTING 111 HASSAN STREET SE TEL: 320/587-5151 HUTCHINSON, MN 55350 APPLY BY SEPTEMBER 30, 2002 TITLE LIQUOR STORE MANAGER jobdes26 9-2002 DEPARTMENT MUNICIPAL LIQUOR STORE -14- ACCOUNTABLE TO CITY ADMIIVISTRATOR SUMMARY THIS IS ADMINLSTRATNE AND MANAGEMENT WORK OPERATING THE MUNICIPAL LIQUOR STORE DUTIES AND RESPONSIBILITIES 1: Performs administrative duties. a. Plans and develops sound operational policies and procedures, and upon proper adoption, communicates to staff and others. Reviews and revises procedures, per City policy, as necessary to maintain the desired level of performance and profit. Follows all applicable City ordinances and state and federal laws. b. Plans, coordinates and places product orders to maintain a balanced stock necessary to meet customer needs at reasonable prices. Monitors wholesale price fluctuations, reviews new trends and brands to maintain established customers and attract new customers, and avoids overstocking. • c. Sets prices per policy to assure a projected profit mazgin. d. Plans and projects the annual operating budget and net profit projections with the Finance Director. e. Oversees all expenses to maintain control over operating expenses. f Oversees the mazketing function. Stays appraised of industry practices, to improve merchandising techniques or promotions, and applies to the store operation. Plans and conducts special events such as the "Grapevine Club" to promote store sales and customer satisfaction. g. Evaluates the operation on an ongoing basis. Reports operational issues as required to the City Administrator and implements approved changes. h. Oversees the daily maintenance of the facility and recommends necessary repairs and changes to assure that the facility is operated in a continuously clean and orderly manner. 2. Performs required accounting functions. a. Oversees and directs the maintenance of data needed for accurate accounting and other operating records. • Checks invoices and corrects any errors. Submits to Finance for review and payment. Submits cash and sales records on a daily basis to the finance department. b. Maintains Liquor Store inventory system. Properly monitors store inventory. c. Implements controls to eliminate employee and customer theft. d. Keeps appropriate accounting records. . e. Oversees collection of bad checks (NSF, Account Closed, etc.) 3. Performs supervisory and personnel related activities. a. Participates in the selection process of new employees and recommends hiring of selected individuals. ~C~ b. Oversees the training and development of each employee, including training for responsible sales of alcoholic beverages and tobacco products under applicable state and local laws. Communicates City and Liquor Store policies so each employee will have a cleaz understanding of such policies and the reasons for them c. Delegates work appropriately to subordinate employees, and oversees the scheduling of employee work hours. Reviews times sheets for accuracy and forwazds to Finance Department for processing. d. Conducts employee performance reviews and recommends salary adjustment, promotions, discipline or terminations based on work performance. e. Conveys and demonstrates, by example, the desired standard of conduct, performance and work ethic for the balance of the staff. Follows city personnel policy and strictly adheres to and enforces the "no gift" policy from vendors. 4. Participates in the selling, stocking, and customer service activities at the Liquor Hutch. 5. Except for promotional activities, does not permit any alcoholic consumption in the store during regulaz hours and prohibits any after hours use of alcoholic beverages in the store. 6. Attends all management team meetings and trainings as required. Attends other meetings, such as the City Council meetings, as necessary. 7. Performs related duties as required. EQUIPMENT • Personal computer and related software. Computerized inventory system. Telephone, cellulaz telephone, printer, copier, fax machine, etc. QUALIFICATIONS High School diploma or GED. Minimum two years of training and substantial experience in business administration, merchandising/mazketing, budget process. Three to five yeazs management experience in a liquor store or other relevant azea. Extensive supervisory experience and a demonstrated ability to manage personnel Knowledge of basic accounting and inventory principles. Understanding of computers and personal computers. Working understanding of the applicable Federal, State and local laws and ordinances regazding the sale of alcohol and tobacco. Good public relations skills. WORKING CONDTI'IONS Variable hours, including regulaz evening and weekend hours, as required for adequate control of operating schedule for the store, for meetings and promotional events. The store is open for business 8 a.m. to 10 p.m. Monday through Saturday. Standing for extended periods of time. Grade 12 Position Starting Annual Salary: $52,300 to $60,000 depending on experience and quallfications. • ~~ • TITLE ASSISTANT LIQUOR STORE MANAGER DEPARTMENT MUNICIPAL LIQUOR STORE ACCOUNTABLE TO LIQUOR STORE MANAGER ARA>H'I' jobdes Sept'2002t 9-2002 SUMMARY THIS IS RETAIL, CUSTOMER SERVICE WORK AND WORK ASSISTING THE MANAGER WITH THE DAILY OPERATION OF THE MUNICIPAL LIQUOR STORE DUTIES AND RESPONSIBII,TTIES 1. Performs inventory management activities. a. Assists the Manager with the ordering of merchandise from the various vendors. b. Coordinates the receipt and unloading of deliveries, and the storage of merchandise. c. Coordinates the stocking of merchandise on shelves, in coolers and in displays. d. Enters invoices into the computerized inventory system. e. Assists the Manager with the marketing function. Stays appraised of industry practices, to improve merchandising techniques or promotions. Assists with the planning and implementation of special events such as the "Grapevine Club". f. Assists the manager with maintaining adequate inventory levels. g. Oversees the keg registration program. • 2. Performs accounting activities. a. Checks invoices for accuracy, makes corrections and refers to the manager for approval. b. Daily reviews and submits cash and sales records to the Finance Department. c. Prepares and makes bank deposits. d. Assists with the collections of bad checks (NSF, Account Closed, etc.). 3. Performs supervisory activities as directed by the Manager. a. Makes daily work assignments for full time and part time employees. Supervises all daily work. b. Prepares employee work schedules for the manager's approval. Reviews employee time sheets for accuracy. c. Coordinates the training of employees. Communicates City and Liquor Store policies so each employee will have a clear understanding of such policies and the reasons for them. d. Assists in the selection process for full time and part time clerk positions. e. Prepares performance reviews for the full time and part time clerks and conducts the review in conjunction with the Manager. f. Recommends to the manager personnel actions including, pay increases, performance improvement plans and disciplinary action, etc. g. Conveys and demonstrates, by example, the desired standard of conduct, performance and work ethic for the balance of the staff. Follows city personnel policy and strictly adheres to and enforces the "no gift" policy from vendors. • 4. Performs general clerk duties. a. Assists customers in making selections and completing purchases. ~ ~~ b. Rings up sales, receives payment, bags sales, and carries purchases to customer's vehicle. c. Checks identification of customers as required. d. Performs maintenance activities to maintain a clean, orderly and safe store environment. 5. Maintains compliance with applicable City ordinances and state and federal laws regarding the sale of alcohol and tobacco products. 6. Assists the manager with physical inventories of the store. 7. Acts as the store manager when the Liquor Store Manager is absent. 8. Attends meetings and trainings as required. Attends meetings in the Manager's absence when necessary. 9. Performs related duties as required. EQUIPMENT Personal computer and related software. Computerized inventory system. Telephone, printer, copier, and fax machine. • QUALIFICATIONS High school diploma or GED. Post secondary education or training in business administration, merchandising/mazketing, or relevant area. Three years progressive experience in liquor store or related azea required. Relevant management experience, a minimum of three years sizeable staff (15-20) supervisory experience, and a demonstrated ability to manage personnel preferred. Working knowledge of computers and personal computers. Understanding of the applicable Federal, State and local laws and ordinances regarding the sale of alcohol and tobacco. Good public relations and excellent customer service skills. WORKING CONDPI'IONS Variable hours, including regulaz evening and weekend hours, as required per the operating schedule for the store, for meetings and promotional events. The store is open for business 8 a.m. to 10 p.m. Monday through Saturday. Standing for extended periods of time. Grade 6 Position Starting Salary: $36,900 - 40,600 depending on experience and qualifications • 8~~ Hutchinson City Center • • l J lll Hassan Slreet SE Hu[chinsou, MN 55350.2522 320-587-5151/Fex 320.23A-4240 TO: Mayor & City Council FROM: Gary Plotz, John Rodeberg and Randy DeVries DATE: September 19, 2002 SUBJECT: Recommendation for Workshop on Water Plant Studies Tuesday, October 22, 2002 - 4:00 p.m. The City of Hutchinson has not yet had their studies and reports completed on water quality. Since this has the potential to result in a lazge dollar expenditure, we aze requesting a workshop to discuss it. Thank you for your consideration. PnnIN on rerydcd paper g~ ~~~ September 6, 2002 City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Dear Gentlemen/Ladies, I am requesting that the City of Hutchinson grant me a franchise to build a private hangaz at the Hutchinson airport. Thank you. • Sincerely, ~~ Joe Dooley 750 Harmony Lane Hutchinson, MN 55350 • g~ ~~~ • Ordinance No. 02-322 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING JOE DOOLEY THE RIGHT TO CONSTRUCT AND MAINTAIN A PRIVATE HANGAR ON HUTCHINSON CITY AIRPORT PROPERTY THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants Joe Dooley, hereafter referred to as Grantee, a franchise to construct and maintain a private hangar at the Hutchinson municipal airport on a site to be determined by the Grantor. Section 2. The franchise is granted for a term of 20 years commencing on the date of the acceptance of the franchise. Grantee shall file a written acceptance of the franchise with the City Administrator of the City of Hutchinson within ten (10) days after the effective date of this ordinance. The franchise shall become effective only when the acceptance has been filed and evidence of general comprehensive and liability insurance provided for in this grant of franchise has been filed and approved. In addition, a filing fee of $50 must be paid. Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise. Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 6. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by the ordinance of the City Council of the City of Hutchinson. n lJ ~~ ~~~ • Section 7. ]n the event that Joe Dooley should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson, whatsoever. Section 8. This franchise is contingent upon the grantee entering into a lease agreement with the City of Hutchinson or its Airport Commission. A breach or default in the lease shall be cause for the termination of this franchise. Section 9. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Joe Dooley. Adopted by the City Council this 8`s day of October, 2002. Marlin Torgerson, Mayor • ATTEST: Gary D. Plotz, City Administrator • L =SEN September 11, 2002 John Rodeberg, P.E. Public Works Director City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Deaz Mr. Rodeberg: 952.9122601 FAX tranapartaCfan SEP 12 2001 We are pleased to submit this proposal to provide engineering services for the NE Trunk Storm Sewer. The proposed project is the construction of a storm sewer from the intersection of 9~' Avenue NE and Elm Street North easterly to Northwoods Avenue NE and Hillcrest Street and an easterly extension to serve the proposed athletic complex property. See the attached drawing. It is our understanding the City would like SEH to provide hydraulic analysis, field survey, plans, specifications, permit assistance and bidding assistance for this project. We propose to utilize the existing contours and previous design for the watershed as a basis for reviewal and use in our hydraulic analysis. Our services will include: 1. Data collection, 2. Field survey to collectinplace topography, 3. Existing ground elevations, 4. Wetland delineation, 5. Review the watershed azea affected and make recommendations collection mains and stormwater quality ponds, 6. Prepaze base maps with topography and land lines, 7. Preliminary route location, 8. Assist with easements required, 9. Draft plans and profiles, 10. Draft details, tabulation sheets, and quantity sheets, 11. Review with City, 12. Prepaze final plans, 13. Prepaze specifications, 14. Assist with permits, 15. Prepaze cost estimate, and 16. Assist with bidding. for design of the Attached is our man hours/task estimate to provide these services and estimated costs. • Short Elliott Hendrickson Inc. Your Trusted Resource Equal Opportunity Employer 10901 Red Circle Onve, Suite 200, Minnetonka, MN 55343-9301 952.912.2600 ¢rchiteciure engirzeerirsg enui ranmerztal RE: Hutchinson, MN NE Trunk Storm Sewer SEH No. PHUTCH0302.00 q~~~ John Rodeberg, P.E. September 11, 2002 Page 2 • We propose to do this work for an estimated cost of $89,445. This letter supplements the Agreement for Professional Services between the City of Hutchinson, Owner, and SEH dated November 23, 1999 and addresses providing services in connection with the Northeast Trunk Storm Sewer (hereinafter called the "Project"). We propose to provide the services listed herein on an hourly basis using the Actual Billable Rates of Personnel Method per Exhibit C- 1 ofour contract. The General Agreement calls for Supplemental Letter Agreements to be executed before we aze authorized to perform and work for the City of Hutchinson. We propose that this letter dated September 11, 2002 be considered the Supplemental Letter Agreement for the subject project. If this is acceptable, please sign both copies and return one for our files. John, thank you for this opportunity to work with you and your staff at the City of Hutchinson. Sincerely, • S T ELLIOTT RICKSON INC. C~~ David C. Halter, P.E. Client Service Manager ka Enclosure City of Hutchinson Accepted this Authorized by: Name b bvJpupm.~ WncnlmAphedW m~p.opow.dac i~~-~~ Rtchazd C. Potz Project Manager day of , 2002. Title • LJ JE. w . ~ ~ Q aVE. ~ w ~ ~~~ a U F- HIGH ~ ~ p z 11th AV~~ 10 th AVE. 9th VE. N, ~ -- (/7 Z Z h NORTH W00 DS ~ z Q ~ ; v ~ a GRIFFIN AV E. N. COLLEGE AV E. C Y ~ McLEOD ~ o w AV N.W. Q gR-aVE -~ lst AV. (.7 In ~ N W ASHINGT ON ~ ~ AVE. ^ 1st AV. S.W. vi 1st A VE. S.W. ~ ^ ~ ~ ^ ^ 2 d N o ~ ,~ ~- ~- ~~ I -~~. I I~ r /' I \ ~ I a o LINDY ~ LA, Y Z ~ ~W Q ~~ ~ ~ )P R ~ F~ai Ir LEGEND PROPOSED STORM SEWER EXISTING STORM SEWER CITY LIMITS ~- ~- =5~° NE TRUNK STORM SEWER P-HUTCH0302 ~,DNE(612,8,2-2600 HUTCHINSON, MINNESOTA FIGURE NO. 10801 RED CIRCLE DRNE, SUffE 200 MINNETONKA, MN 55343-9100 Project Task Hour Budget NE Trunk Sewer -Improvement 37 City of Hutchinson, Minnesota SEH No.: PHUTCH0302.00 September 11,2002 ,cm~v..i.~uww~ ir..~wuru.o~e aruKeoor., i. TASK HOUR BUDGET -_ .~...,. -~------ - PROD. .....TASK PRlNf_ MGR. - STAFF '. ENG_ '. ENG. TECH. i ~ - # ~ WEYtAND ~ SURVEY SPEC1AL35T CRElY Ct#R` ~' -z , 1rDS't ~~ ~~ A DATA COLLECTION 2 2 8 51,180 B. FIELD SURVEY /ELEVATIONS 1 2 6 10 65 513,110 C. WETLAND DELINIATION 1 6 8 4 51,905 D. BASE MAPPING 4 16 30 20 58,880 E. PRELIMINARY ROUTE AND DESIGN 4 16 24 20 56,340 F. STORMWATER MANAGEMENT 8 12 48 20 8 4 59,172 G. ASSIST WITH EASEMENTS 2 4 10 15 2 53.036 H- PLAN AND PROFILES 4 8 20 50 57,380 I. DETAILS, TAB SHEETS, QUANTITIES 2 12 24 20 6 S5,9B8 J. CITY REVIEW 6 6 8 4 52,632 K. FINAL PLANS 4 10 20 40 2 8 57,564 L. SPECIFICATIONS 10 40 16 4 14 59,232 M PERMITS 2 6 20 4 16 6 54,798 N COST ESTIMATE 2 4 10 8 2 52.476 O ASSIST WITH BIDDING 6 6 g 4 4 52,952 - ~~-~ -- _. -~-- :. -~--- I _. : Si 45 244 22g 3~t - s4 '::: S8 :; :. >: : 584;94 . Total Estimated Labor Costs 58,265 518,125 521,960 518,320 52,550 512,075 53,650 584,945 Total Estimated Expenses Total Estimated Fee • 54,500 589,M5 • R55APPYRV CITY OF HUTCHINSON • By Check Number AP Payment Register with Voids Check Date 9/16/2002 - Ck Date Type Check # Vendor Name Amount 9/16/2002 PK 112642' 113969 MEASURED MARKETING 41,395.00 9/18/2002 PK 112643 102524 GOVERNMENT TRAINING SERVICE 85.00 9/18/2002 PK 112644 101869 HUTCHINSON, CITY OF 203.00 9/18/2002 PK 112645 101869 HUTCHINSON, CITY OF 651.50 9/18/2002 PK 112646 114698 MAGNEY CONSTRUCTION INC 59,318.20 9/18/2002 PK 112647 102826 MINNESOTA DEPT OF AGRICULTURE 150.00 9/18/2002 PK 112648 102653 MINNESOTA DEPT OF MOTOR VENICE 15.00 9/18/2002 PK 112649 102052 QUALITY WINE & SPIRITS CO. 1,600.84 9/18/2002 PK 112650 114776 RICHARD J. CONDON & ASSOC 2g5•~ 9/18/2002 PK 112651 114775 TRIO CENTER 775.00 9/18/2002 PK 112652 104032 WHITE BEAR LAKE, CITY OF 60.00 104,548.54 Account Number 104,548.54 • IMMEDIATE PAYS ~. • ELECTRONIC FUNDS TRANSFERS 9/24/02 WATER/SEWER NIN DEPT OF REVENUE-USE TAX GENERAL MN DEPT OF REVENUE-SALES TAX H.A.T.S MN DEPT OF REVENUE-FUEL TAX LIQUOR MN DEPT OF REVENUE-SALES TAX 8,330.00 624.00 896.20 31,467.00 • PAYROLL ACCOUNT -PAYROLL OF SEPTEMBER 20, 2002 Period Ending: September 14, 2002 FOR COUNCIL LIST ONLY -ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCT# NAME DESCRIPTION $19,066.18 9995.2034 WITH. TAX Employee Corrtributron -Federal Tax ACCOUNT $9,733.66 9995.2040 Employee Contrlbutlon -Soc. Security $2,822.45 9995.2242 Employee Contribution -Medicare $31,622.29 SutrTofal -Employee Contribution $9,733.66 9995.2240 $2,822.45 9995.2242 $12,556.11 Sub-Total -Employer Contribution Employer ConMbutlon - Sadal Security Employer Contribution -Medicare 544,178.40 Grand Total -Withholding Taz Account 58,322.59 9995.2035 MN DEPT OF REVENUE $10,159.74 102815 9995.2241 PERA Employee Contribution -Pension Plan $12,182.07 102615 9995.2241 EmployerCAntrlbutlon -Pension Plan 522,347.81 Sub-Total - PERA $26.01 102615 9995.2243 PERA-DCP Employee Contribution -Pension Plan $28.01 102615 9995.2241 Employer Contribution -Pension Plan 552.02 Sub -Total -DCP $22,393.83 GRAND TOTAL - PERA n LJ l J G Finance Director Approval CJ • • R55APPYRV CITY OF HUTCHINSON B Check Number AP Pa ent Re inter with Voids Check Dat 9/18/2002 - Ck Date T e Check # Vendor Name Amount 9/18/2002 PK 112643 ' 102524 GOVERNMENT TRAINING SERVICE 85.00 9/18/2002 PK 112644 101869 HUTCHINSON, CITY OF 203.00 9/18/2002 PK 112645 101869 HUTCHINSON, CITY OF 651.50 9/18/2002 PK 112646 114698 MAGNEYCONSTRUCTION INC 59,318.20 9/18/2002 PK 112647 102826 MINNESOTA DEPT OF AGRICULTURE 750.00 9/18/2002 PK 112648 102653 MINNESOTA DEPT OF MOTOR VEHICL 15.00 9/18/2002 PK 112649 102052 QUALITY WINE & SPIRITS CO. 1,600.84 9/18/2002 PK 112650 114776 RICHARD J. CONDON & ASSOC 295.00 9/18/2002 PK 112651 114775 TRIO CENTER 775.00 9/18/2002 PK 112652 104032 WHITE BEAR LAKE, CITY OF 60.00 9/24/2002 PK 112653 101876 AETNA VARIABLE LIFE ASS. CO. 780.00 9/24/2002 PK 112654 101919 AMERICAN FAMILY INS CO. 106.14 9/24/2002 PK 112655 101875 GREAT WEST LIFE INS. CO. 300.00 9/24/2002 PK 112656 101872 H.R.L.A.P.R. 267.03 9/24/2002 PK 112657 102633 HUTCHINSON, CITY OF 5,602.56 9/24/2002 PK 112658 102635 HUTCHINSON, CITY OF 503.15 9/24/2002 PK 112659 101873 ICMA RETIREMENT TRUST 2,946.18 9/24/2002 PK 112660 102449 MINNESOTA CHILD SUPPORT PAYMEN 175.81 9/24/2002 PK 112661 101877 PRUDENTIAL 75.00 9/24/2002 PK 112662 702096 PRUDENTIAL MUTUAL FUNDS 30.00 9/24/2002 PK 112663 114768 ABATEMENT SPECIALTIES 350.00 9/24/2002 PK 112664 702126 ACE HARDWARE 394.88 9/24/2002 PK 112665 101827 AG SYSTEMS 11.27 9/24/2002 PK 112666 101837 AMSTERDAM PRINTING & LITHO 113.86 9/24/2002 PK 112667 101904 ANDERSON DOVE FRETLAND 8 VAN V 684.35 9/24/2002 PK 112668 111041 ARROW TERMINAL LLC 111.95 9/24/2002 PK 112669 103032 ASPEN EQUIPMENT CO 486.52 9/24/2002 PK 112670 114383 BAUMETZ, BONNIE 158.41 9/24/2002 PK 112671 105398 BEELER, BOB 135.00 9/24/2002 PK 112672 102039 BENNETT OFFICE TECHNOLOGIES 18.30 9/24/2002 PK 112673 102255 BERKLEY RISK SERVICES 800.00 9/24/2002 PK 112674 101916 BERNICK COMPANIES, THE 207.70 9/24/2002 PK 112675 113020 BOCK, CINDY 21.99 9/24/2002 PK 112676 101987 BRANDON TIRE CO 308.85 9/24/2002 PK 112677 103349 BRANDY GARMET LETTERING 1,591.17 9/24/2002 PK 112678 102752 BRAUN INTERTEC CORP 90525 9/24/2002 PK 112679 114793 BRIEST, JERRY 350.00 9/24/2002 PK 112680 102456 C & L DISTRIBUTING 30,884.65 9/24/2002 PK 112681 102086 CADD/ENGINEERING SUPPLY 77.96 9/24/2002 PK 112682 104512 CALIFORNIA CONTRACTORS SUPPLIE 179.00 9/24/2002 PK 112683 104391 CENTRAL HYDRAULICS 1,246.98 9/24/2002 PK 112684 102253 CENTRAL MCGOWAN 196.88 9/24/2002 PK 112685 102741 COBORN'S INCORPORATED 138.90 9/24/2002 PK 112686 114770 CONSTRUCTION SUPPLY INC 614.04 9/24/2002 PK 112687 102484 CORPORATE EXPRESS 2,090.06 9/24/2002 PK 112688 102177 CROW RIVER AREA QUALITY COUNCI 160.00 9/24!2002 PK 112689 102050 CROW RIVER AUTO 555.34 9/24/2002 PK 112690 102289 CROW RIVER GLASS 877.91 • 9/24/2002 PK 112691 102121 CROW RIVER VET CLINIC 1,014.79 9/24/2002 PK 112692 102178 CURTIS 1000 889.10 9/24/2002 PK 112693 104377 CUSTOM PRODUCTS 8 SERVICES 167.48 9/24/2002 PK 112694 108869 DAHLGREN SHARDLOW & UBAN 696.64 9/24/2002 PK 112695 102488 DAY DISTRIBUTING 2,081.45 9/24!2002 PK 112696 114769 DETROIT INDUSTRIAL TOOL 239.16 9/24/2002 PK 112697 102698 DEVRIES, RANDY 270.00 9/24/2002 PK 112698 102643 DIAMOND 5 CONSTRUCTION 909.56 9/24/2002 PK 112699 105182 DOBRATZ, CHRIS 328.67 9/24/2002 PK 112700 102393 DON HUME 209.71 9/24/2002 PK 112701 102275 DPC INDUSTRIES INC 797.60 9/24/2002 PK 112702 102236 DUININCK BROS INC. 50,760.90 9/24/2002 PK 112703 104415 EARTH TECH 83,898.36 9/24/2002 PK 112704 102726 ECOLAB PEST ELIM 42.60 9/24/2002 PK 112705 102354 ECONOFOODS 35.33 9/24/2002 PK 112706 105555 EHLERS & ASSOC 500.00 9/24/2002 PK 112707 102356 ELECTRO WATCHMAN 1,192.58 9/24/2002 PK 112708 110034 EXTREME BEVERAGE 64.00 9/24/2002 PK 112709 102276 FABRICARE CLEANERS 31.40 9/24/2002 PK 112710 104137 FASTENAL COMPANY 266.50 9/24/2002 PK 112711 114771 FELLING TRAILERS 70.82 9/24/2002 PK 112712 105335 FERNHOLZ, JANE 28.00 9/24/2002 PK 112713 102030 FORBES AUTO 65.15 9/24/2002 PK 112714 101945 GALL'S INC 29.08 9/24/2002 PK 112715 114016 GARAGHTY, MICHELLE 23.00 9/24/2002 PK 112716 103340 GEB ELECTRICAL INC 87.85 9/24/2002 PK 112717 105159 GOODPOINT TECHNOLOGY 2,575.00 9/24/2002 PK 112718 102525 GOPHER STATE ONE-CALL INC 203.05 9/24/2002 PK 112719 111229 GREIVE, BARRY 201.14 9/24/2002 PK 112720 101874 GRIGGS & COOPER & CO 6,774.10 9/24/2002 PK 112721 101888 GRINA, LISA 10.22 9/24/2002 PK 112722 104448 GULF STATE DISTRBUTORS 245.50 9/24/2002 PK 112723 102451 HANSEN DIST OF SLEEPY EYE 1,675.10 9/24/2002 PK 112724 109799 HARRIS COMPANIES 235.00 9/24/2002 PK 112725 114790 HENNEPIN COUNTY PUBLIC WORKS 108.15 9/24/2002 PK 112726 102701 HENRY & ASSOCIATES 105.48 9/24/2002 PK 112727 102531 HENRYS FOODS INC 904.24 9/24/2002 PK 112728 114773 HERMAN, MICHELE 100.00 9/24/2002 PK 112729 101915 HERMEL WHOLESALE 133.35 9/24/2002 PK 112730 102518 HILLYARD FLOOR CARE/HUTCHINSON 222.89 9/24/2002 PK 112731 105292 HOFF, RANDY 145.00 9/24/2002 PK 112732 111035 HOISINGTON KOEGLER GROUP INC 17,850.14 9/24/2002 PK 112733 102119 HOLT MOTORS INC 102.91 9/24/2002 PK 112734 114778 HOWARD R GREEN COMPANY 7,280.54 9/24/2002 PK 112735 102961 HRA 824.40 9/24/2002 PK 112736 102319 HUTCHINSON AREA HEALTH CARE 503.10 9/24/2002 PK 112737 108389 HUTCHINSON AUTO CENTER 177.07 9/24/2002 PK 112738 114798 HUTCHINSON CHAMBER OF COMMERCE 520.00 9/24/2002 PK 112739 102530 HUTCHINSON CO-OP 243.32 9/24/2002 PK 112740 102538 HUTCHINSON MEDICAL CENTER 530.00 9/24/2002 PK 112741 102541 HUTCHINSON TELEPHONE CO 1,098.43 9/24/2002 PK 112742 102542 HUTCHINSON UTILITIES 35,289.92 • u • 9/24/2002 PK 112743 105161 HUTCHINSON UTILITIES 10,117.72 9/24/2002 PK 112744 101869 HUTCHINSON, CITY OF 607.50 9/24/2002 PK 112745 101869 HUTCHINSON, CITY OF 158.50 9/24/2002 PK 112746 102072 HUTCHINSON, CITY OF 24,564.00 9/24/2002 PK 112747 103099 HUTCHINSON, CITY OF 688.51 9/24/2002 PK 112748 103246 HUTCHINSON, CITY OF 11,816.00 9/24/2002 PK 112749 103079 ICE SKATING INSTITUTE OF AMERI 295.00 9/24/2002 PK 112750 103171 IMPERIAL PORTA THRONES 2`~~83 9/24/2002 PK 112751 102779 INDEPENDENT SCHOOL DIST. #423 843.00 9/24/2002 PK 112752 103520 INTERSTATE BATTERIES 715.15 9/24/2002 PK 112753 104527 INTERSTATE SUPPLY CO 37.93 9/24/2002 PK 112754 102665 J-CRAFT 88.68 9/24/2002 PK 112755 102062 JACK'S UNIFORMS & EQUIPMENT 139.00 9/24/2002 PK 112756 102208 JEFF'S ELECTRIC 9,828.44 9/24/2002 PK 112757 102554 JERABEK MACHINE SERV 32.00 9/24/2002 PK 112758 101938 JOHNSON BROTHERS LIQUOR CO. 20,504.71 9/24/2002 PK 112759 102346 JOHNSON, LEONARD G. 812.76 9/24/2002 PK 112760 102555 JUUL CONTRACTING CO 375.00 9/24/2002 PK 112761 102555 JUUL CONTRACTING CO 557.00 9/24/2002 PK 112762 102555 JUUL CONTRACTING CO 1,254.00 9/24/2002 PK 112763 102555 JUUL CONTRACTING CO 6,000.00 9/24/2002 PK 112764 105525 LANG EQUIPMENT OF NORWOOD 119.95 9/24/2002 PK 112765 102563 LEAGUE OF MN CITIES 8,167.00 9/24/2002 PK 112766 113179 LEAGUE OF MN CITIES-INS TRUST 112,818.50 9/24/2002 PK 112767 114792 LEEHY, CARLA 162.79 9/24/2002 PK 112768 101974 LENNEMAN BEVERAGE DIST. INC 2,160.80 9/24/2002 PK 112769 101964 LOCHER BROTHERS INC 19,172.00 9/24/2002 PK 112770 102564 LOGIS 47,895.16 9/24/2002 PK 112771 103294 LUND, KARLA 15.34 9/24/2002 PK 112772 102145 M-R SIGN 511.32 9/24/2002 PK 112773 114781 MATERS, KRISTINE 2800 9/24/2002 PK 112774 102572 MANKATO MOBILE RADIO 1,356.89 9/24/2002 PK 112775 105140 MARSHALL CONCRETE PRODUCTS 23.93 9/24/2002 PK 112776 114782 MARTIN, JACKIE 1`6.00 9/24/2002 PK 112777 114783 MCDONNELL, TONI 110.00 9/24/2002 PK 112778 101986 MCKAY, KAREN 88.35 9/24/2002 PK 112779 102573 MCLEOD COOP POWER 1,017.75 9/24/2002 PK 112780 102489 MCLEOD COUNTY COURT ADMINISTRA 760.00 9/24/2002 PK 112781 102574 MEEKER WASHED SAND & GRAVEL 1,508.20 9/24/2002 PK 112782 112400 MENARDS - HUTCHINSON 239.13 9/24/2002 PK 112783 102131 METRO ATHLETIC SUPPLY 3,165.97 9/24/2002 PK 112784 102425 MIDWESTWIRELESSCOMM. 1,376.01 9/24/2002 PK 112785 102575 MINI BIFF 79.88 9/24/2002 PK 112786 105274 MINN BLUE DIGITAL IMAGING 55.75 9/24/2002 PK 112787 108770 MINNESOTA DEPT OF ADMIN INTERT 37.00 9/24/2002 PK 112788 102754 MINNESOTA GIS/LIS CONFERENCE 890.00 9/24/2002 PK 112789 113190 MINNESOTA PLANNING OFFICE OF B 150.50 9/24/2002 PK 112790 102586 MINNESOTA REC & PARK ASSC 125.00 9/24/2002 PK 112791 105157 MINNESOTA SHREDDING 164.85 9/24/2002 PK 112792 102570 MINNESOTA SPORTS FEDERATION 88.00 9/24/2002 PK 112793 102840 MINNESOTA TRANSPORTATION ALLIA 275.00 9/24/2002 PK 112794 102890 NORTH STAR TURF INC 61.09 • • 9/24/2002 PK 112795 102180 NORTHERN SAFETY TECHNOLOGY 454.96 9/24/2002 PK 112796 102591 NORTHERN STATES SUPPLY INC 27.83 9/24/2002 PK 112797 102490 OFFICEMAX CREDIT PLAN 907.49 9/24/2002 PK 112798 102592 OLSON'S LOCKSMITH 601.67 9/24/2002 PK 112799 102483 OTTO ASSOCIATES 360.00 9/24/2002 PK 112800 104785 PACK, BYRON 30.00 9/24/2002 PK 112801 108859 PARTS ASSOCIATES INC 106.07 9/24/2002 PK 112802 101853 PHILLIPS WINE & SPIRITS 6,452.69 9/24/2002 PK 112803 102373 PINNACLE DISTRIBUTING 180.27 9/24/2002 PK 112804 102656 PIONEER 921.23 9/24/2002 PK 112805 101908 PIONEERLAND LIBRARY SYSTEM 24,213.50 9/24/2002 PK 112806 102167 PITNEY BOWES 126.00 9/24/2002 PK 112807 102593 PLOTZ, GARY D. 59.14 9/24/2002 9/24/2002 PK PK 112808 112809 114774 102445 PORTRIAT AMERICA POSTMASTER 200.00 540.00 9/24/2002 9/24/2002 PK PK 112810 112811 102232 102457 PRAIRIE RESTORATION PRCE 648.90 610.72 9/24/2002 PK 112812 103605 PRECISION LINE BORING 213.57 9/24!2002 PK 112813 101862 PRINTS CHARMING 60.25 9/24/2002 PK 112814 103221 PROGRESSIVE BUSINESS PUBLICATI 230.00 9/24/2002 PK 112815 102596 QUADE ELECTRIC 1,429.88 9/24/2002 PK 112816 102052 QUALITY WINE & SPIRITS CO. 733.60 9/24/2002 PK 112817 102398 R 8 R EXCAVATING 144.00 9/24/2002 PK 112818 102604 R & R SPECIALTIES INC 81.53 9/24/2002 PK 112819 114797 REALTY PLUS & G & J AWNING & C 2,000.00 9/24/2002 PK 112820 102205 RJ TRANSFER 994.79 9/24/2002 PK 112821 102175 ROW EKAMP ASSOC 4,291.95 9/24/2002 PK 112822 102225 RUNNING'S SUPPLY 77.60 9/24/2002 PK 112823 102600 RUTZ PLUMBING & HEATING 17.04 9/24/2002 PK 112824 104437 S.W.A.T. 26.95 9/24/2002 PK 112825 102621 SALTMAN, THE 253.04 9/24/2002 PK 112826 102436 SARA LEE COFFEE 8 TEA 163.18 9/24/2002 PK 112827 114791 SCHIMMEL, KERRY 30.50 9/24/2002 PK 112828 102606 SCHMELING OIL CO 7,067.25 9/24/2002 PK 112829 114772 SCHMIDT, JANET 28.00 9/24/2002 PK 112830 109801 SCOTT'S WINDOWS 42.60 9/24/2002 PK 112631 101892 SEH 22,255.97 9/24/2002 PK 112832 102609 SHOPKO 42.67 9!24/2002 PK 112833 101909 SNAP-ON INDUSTRIAL 162.21 9/24/2002 PK 112834 102611 SORENSEN'S SALES & RENTALS 471.85 9/24/2002 PK 112835 105064 SPRUCE RIDGE LANDFILL 9,556.23 9/24/2002 PK 112836 103363 ST. CLOUD RESTAURANT SUPPLY 561.96 9/24/2002 PK 112837 102612 STANDARD PRINTING 520.15 9/24/2002 PK 112838 105669 STANDARD SPRING, 98.52 9/24/2002 PK 112839 102584 STAR TRIBUNE 521.80 9/24/2002 PK 112840 110990 STARKE, MELISSA 27.38 9/24/2002 PK 112841 114796 STEPPINGSTONE GALLERY 510.83 9/24/2002 PK 112842 104121 STEVENS, MARY 83.64 9/24/2002 PK 112843 113323 STRUCTURED NETWORK SOLUTIONS 3,885.47 9/24/2002 PK 112844 103094 SUBWAY 12023 9/24/2002 PK 112845 114794 T.D.R.S. INDUSTRIES 398.55 9/24/2002 PK 112846 102620 TRI CO WATER 184.04 u 9/24/2002 PK 112847 102454 TRI-COUNTY BEVERAGE & SUPPLY 380.90 9/24/2002 PK 112848 103408 TRIMBLE, ERNEST 460.84 9/24/2002 PK 112849 102619 TWO WAY COMM INC 11.72 9/24/2002 PK 112850 102624 UNITED BUILDING CENTERS 57.58 9/24/2002 PK 112851 102359 US FILTER DISTRIB GROUP 706.29 9/24/2002 PK 112852 102419 VALLEY SALES OF HUTCHINSON 156.85 9/24/2002 PK 112853 112569 VAN SICKLE, ALLEN 8 ASSOC 8,999.34 9/24/2002 PK 112854 102132 VIKING COCA COLA 605.14 9/24/2002 PK 112855 101857 VIKING OFFICE PRODUCTS 124.65 9/24/2002 PK 112856 105122 WASTE MANAGEMENT 70.75 9/24/2002 PK 112857 102164 WEGNER, NEIL 42.58 9/24/2002 PK 112858 102165 WELCOME NEIGHBOR 60.00 9/24/2002 PK 112859 103870 WEST GROUP 117.00 9/24/2002 PK 112860 103452 W INE COMPANY, THE 3,189.67 9/24/2002 PK 112661 101884 W ITTE SOD 28.00 9/24/2002 PK 112862 102632 XEROX CORP 372.`x4 9/24/2002 PK 112863 105571 ZEP MANUFACTURING CO 132.18 742, 078.03 Account N 742,078.03 •