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AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL MONDAY, DECEMBER 23, 2002 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION -Rev. Jim Hakes, Seventh Day Adventist Church 3. MINUTES (a) REGULAR MEETING OF DECEMBER 10, 2002 (b) BID OPENING FROM DECEMBER 10, 2002 Action -Motion to approve as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM OCTOBER 17, 2002 2. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM DECEMBER 17, 2002 3. PLANNING COMMISSION MINUTES FROM NOVEMBER 19, 2002 4. PARKS, RECREATION & COMMUNITY EDUCATION BOARD MINUTES FROM NOVEMBER 4, 2002 5. COMPOST SITE FINANCIAL REPORT FOR NOVEMBER 2002 6. CITY OF HUTCHINSON FINANCIAL REPORT FOR NOVEMBER 2002 7. CITY OF HUTCHINSON INVESTMENT REPORT FOR OCTOBER 2002 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 02-326 - AN ORDINANCE TO INCLUDE RECITING PLEDGE OF ALLEGIANCE AT CITY COUNCIL MEETINGS (SECOND READING AND ADOPTION) (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION 12.20, SUBD. 1 ) TO CHANGE LANGUAGE REGULATING SUBDIVISION PLATTING REQ MENTS WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVEFIRSTREADINGAND SETSECOND READINGAND ADOPTION OF ORDINANCE NO. 02-327 FOR JANUARY 14, 2003) (d) 2003 LICENSE RENEWALS 1. TOBACCO LICENSES 2. MASSAGE LICENSES (e) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR JOHN RODEBERG TO ATTEND THE NATIONAL PLANNING CONFERENCE IN DENVER, CITY COUNCIL AGENDA -DECEMBER 23, 2002 COLORADO, FROM MARCH 3 - 7, 2003, AND THE INTERNATIONAL LOW- • VOLUME ROAD CONFERENCE IN RENO, NEVADA, FROM JUNE 23 - 26, 2003 (fl CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR KEN MERRILL TO ATTEND THE NATIONAL GFOA CONFERENCE IN NEW YORK, NEW YORK FROM MAY 18 - 21, 2003 (g) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR DOUG JOHNSON TO ATTEND THE US COMPOST COUNCIL CONFERENCE IN LAS VEGAS, NEVADA FROM JANUARY 28 - 31, 2003 (h) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO.2, LETTING NO.4 & 5, PROJECT N0.02-11 (i) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMELING.LIC~ENSE FOR HUTCHINSON BASEBALL ASSOCIATION ON FEBRUARY 1, 2002 AT VFW (j) CONSIDERATION FOR APPROVAL OF APPOIlVT'MENTS TO HUTCHINSON FIItE DEPARTMENT (k) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR HOMIER DISTRIBUTING ON JANUARY 24 & 25, 2003, AT NATIONAL GUARD ARMORY (1) CONSIDERATION FOR APPROVAL OF FLE3GBLE BENEFIT PLAN DOCUMENT AND PLAN SUMMARY DOCUMENT RESTATEMENT • (m)CONSIDERATION FOR APPROVAL OF FEE SCHEDULES (POLICY NO. 2.22) FOR CITY OF HUTCHINSON HANDBOOK (n) CONSIDERATION FOR APPROVAL OF RECOMMENDING BILL ARNDT TO SERVE ON THE JOINT PLANNING BOARD (o) CONSIDERATION FOR APPROVAL OF ACCEPTING BIDS FOR MENTAL HEALTH OUTPATIENT REMODELING PROJECT AT HUTCHINSON COMMUNITY HOSPITAL ~) ANALYZER FORNHUTCHINSON OOMMUNIT HY pIN TT OUL'I'ER HEMATOLOGY Action -Motion to approve consent agenda 5. PUBLIC HEARINGS - 6:00 P.M. -NONE 6. COMMUNICATIONS, REQUESTS AND PETITIONS 7. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF AMENDED AGREEMENT BETWEEN CIT'I' OF HUTCHINSON AND GARY AND MARY JANE WETHERELL Action -Motion to reject - Motion to approve 8. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF 2003 WAGE ADJUSTMENT POLICY 2 CITY COUNCIL AGENDA -DECEMBER 23, 2002 • Action -Motion to reject -Motion to approve (b) CONSIDERATION OF PREL1IviINARY PLAT TO BE KNOWN AS STEARNS WOODS, REZONING FROM Rl TO R2 AND CONDITIONAL USE PERMIT FOR CONSTRUCTION OF HOSPICE HOUSE LOCATED AT 720 HONEY TREE ROAD WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12058 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 02-329 FOR JANUARY 14, 2003) Action -Motion to reject -Motion to approve (c) CONSIDERATION FOR APPROVAL OF ENTERING INTO AGREEMENT WITH MCLEOD COUNTY SOLID WASTE FOR PURCHASE OF HORIZONTAL GRINDER Action -Motion to reject -Motion to approve {d) CONSIDERATION FOR APPROVAL OF AWARDING BID FOR HORIZONTAL GRINDER Action -Motion to reject -Motion to approve (e) CONSIDERATION FOR APPROVAL OFORDINANCEN0.02-330-AN ORDINANCE AMENDING ORDINANCE 02-322 "GRANTING FRANCHISE TO JOE DOOLEY" TO INCLUDE PRNATE HANGAR LEASE AS PART OF ORDINANCE (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR JANUARY 14, 2003) Action -Motion to reject -Motion to approve . (f) CONSIDERATION FOR APPROVAL OF EXPANDED INSURANCE COVERAGE FOR BOARDS & COMMISSIONS Action - Motion to reject -Motion to approve (g) CONSIDERATION FOR APPROVAL OF INSURANCE DEDUCTIBLE CHANGES Action - Motion to reject - Motion to approve (h) CONSIDERATION FOR APPROVAL OFADOPTING 2003 WATER WASTEWATER REFUSE COMPOST BUDGET Action -Motion to reject - Motion to approve (i)_CONSIDERATIONFQR APPROVAL OF ADOPTING 2003 LIQUOR FUND BUDGET Action -Motion to reject -Motion to approve (j) CONSIDERATION FOR APPROVAL OF ADOPTING FIVE YEAR CAPITAL IMPROVEMENT PROGRAM Action - Motion to reject -Motion to approve (k) CONSIDERATION FOR APPROVAL OF FUND TRANSFERS Action -Motion to reject -Motion to approve 9. MISCELLANEOUS CITY COUNCIL AGENDA -DECEMBER 23, 2002 (a) COMMUNICATIONS • 10. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Action - Motion to approve and authorize payment of Verified Claims A from appropriate funds 11. ADJOiTRN • • n • MINUTES REGULAR MEETING - IIUTCHINSON CTI'Y COUNCIL DECEMBER 10, 2002 1. CALL TO ORDER - 5:30 P.M. ayor arm orgerson c the meeting to order. Council Members present were John Mlinar, Jim Haugen, Kay Peterson and Duane Hoversten. Also present were Gary Plotz, City Administrator, Marc Sebora, City Attorney and John Rodeberg, Director of Engineering/Public Works. 2. INVOCATION -The invocation was dispensed due to the absence ofRev. Jim Hakes, Seventh ay venhst arch. 3. MINUTES (a) REGULAR MEETING OF NOVEMBER 26, 2002 Minutes were approved as presented 4. CONSENT AGENDA , (a) REPORTS OF OFFICERS, BOARDS AND COMMLSSIONS L HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM SEPTEMBER 23, 2002 2. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM OCTOBER 28, 2002 3. HUTCHINSON FIItE DEPARTMENT MONTHLY REPORT FORNOVEMBER 2002 4. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM NOVEMBER 19, 2002 5. HUTCHINSON UTILITIES FINANCIAL REPORT FOR OCTOBER 2002 6. BUILDING DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2002 7. PIONEERLAND LIBRARY SYSTEM FINANCIAL REPORT FOR OCTOBER 2002 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO.02-326 - AN ORDINANCE TO INCLUDE RECITING PLEDGE OF ALLEGLANCE AT CITY COUNCIL MEETING (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR DECEMBER 23, 2002) 2. RESOLUTION NO. 12082 - A RESOLUTION DEFERRING ASSESSMENTS FOR SENIOR CITIZEN 3. RESOLUTION NO. 12083 - A RESOLUTION FOR PURCIIASE • (c) 2002 LICENSE RENEWALS 1. BINGO LICENSES 2. GAMBLING DEVICES LICENSES 3. COMMERCIAIJRECYCLINGHRULERS 4. PAWN SHOP LICENSE 5. TAXI CAB LICENSE 6. TOBACCO LICENSES 7. MASSAGE LICENSES 3Ca~ CITY COUNCIL MINUTES -DECEMBER 1Q 2002 . (d) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR DICK NAGY AND RANDY DEVRIES TO ATTEND THE AWWA MEMBRANE TECHNOLOGY CONFERENCE IN ATLANTA, GEORGIA, FROM MARCH 2 - 5, 2003 (d) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 1, LETTING NO. 7, PROJECT NO. 02-16 Item 4(b)1 was pulled for discussion. Marlin Torggerson asked if this item could be adopted by resolution as opposed to city ordinance. Mazc Sebora explained that there is currently an ordinance in place which structures the procedure of City Council meetings. Therefore, the proper way to add the Pledge of Allegiance to the procedure is to revise the ordinance. Item 4(c) was pulled for further discussion. Melissa Stazke, Administrative Secretary, made note that the licenses aze for 2003 renewal as opposed to 2002 as indicated. Also, Ms. Stazke informed the Council that the Bingo, Gambling and Pawn Shop License Renewals are only effective upon the completion of a favorable mspecion by the Police, Fire and Building Departments. When there reports have been received, the licenses will then be issued to those establishments. Motion by Mlinaz, second by Peterson, to approve consent agenda. Motion carried unanimously. 5. PUBLIC HEARING - 6:00 P.M. -NONE 6. COMMUNICATIONS, REQUESTS AND PETITIONS 7. UNFINISHED BUSINESS • 8. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF AWARDING SALE OF GENERAL OBLIGATION MEDICAL FACILITIES REVENUE BONDS Jim Prosser, Ehlers & Associates, presented before the Council. Mr. Prosser explained that there were two sepazate sales for the general obligation medical facilities revenue bonds. The bonds were sold at interest rates considerably less than exppected. The interest rates came in at approximately 4%. Mr. Prosser referenced the City of I-Iutchinson's exceptional bond rating partly based on the diversification within Hutchinson. Motion by Hoversten, second by Peterson, to approve the sale of general obligation medical facilities bonds, adopting Resolution No. 12084. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF ADOPTING 2003 TAX LEVY FOR THE CITY OF HUTCHINSON Ken Merrill, Finance Director, presented before the Council Mr. Merrill explained that the tax levy for 2003 is less than 2002. This is due in part to the growth of the city and the tax capacrty increase. Motion by Peterson, second by Mlinaz, to approve Resolution 12085, adopting the 2003 tax levy for the City of Hutchinson. Motion camel unanimously. (c) CONSIDERATION FOR APPROVAL OF ADOPTING 2003 TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORTI'Y • Ken Merrill, Finance Director, explained that the tax levy for this district is slightly higher than 2002, but is mainly due to the increase growth of Hutchinson. 3~a~ CITY COUNCIL MINUTES -DECEMBER 10, 2002 Motion by Haugen, second by Hoversten to approve Resolution No. 12086, adopting 2003 • tax levy for specral taxing district. Motion carved unanimously. (d) CONSIDERATION FOR APPROVAL OF ADOPTING THE GENERAI, FUND BUDGET FOR FLSCAL YEAR 2003 Ken Merrill, Finance Director, explained that the general fund budget is coupled in with the tax levy. The budget is an increase from 2002, however additional revenues have been incorporated to offset the increase. Also, additional contingency funds have been put in place due to the State's budget deficit. Included in the general fund budget is the mazket adjustment recommendation per the Wage Committee. Brenda Ewing, Human Resources Duector, presented before the Council. Ms. Ewing formally presented the wage committee recommendation, which includes a 2.25% mazket adjustment, no increase to medical insurance premiums and a 6% increase to dental insurance premiums. Ms. Ewing explained all the factors and measurements that the Wage Committee used when determrmng their recommendation. Motion by Mlinaz, second by Haugen, to approve Resolution No. 12087, adopting the 2003 general fund budget. Motion tamed unammously. (e) CONSIDERATION FOR APPROVAL OF ADOPTING THE CAPTI'AL PROJECT'S FUND BUDGET FOR FISCAL YEAR 2003 Ken Merrill, Finance Director, explained to the Council that this budget contains funds transfenred from Hutchinson Utilities and other funds transferred in for capital projects. Motion by Peterson, second by Haugen, to approve Resolution No. 12088, adopting the . capital prof ects fund budget. Motion carved unanimously. (~ CONSIDERATION FOR APPROVAL OF ADOPTING 2003 CENTRAL GARAGE FUND BUDGETS Ken Merrill, Finance Director, explained that this fund contains funds for vehicles -mainly repairs and replacements. Motion by Haugen, second by Peterson, to approve Resolution No. 12089, adopting the 2003 central garage fund. Motion carried unanimously. (g) CONSIDERATION OF ORDINANCE N0.02-328 - AN ORDINANCE AUTHORIZING THE SALE OF CITY OWNED LAND SITUATED IN ANOKA COUNTY, CURRENTLY USED FOR ELECTRICAL SUBSTATION PURPOSES (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR DECEMBER 23, 2002) Mazc Sebora, Ci~ Attorney, explained the purpose for the sale of the land, which is mainly to equal out the ity's assets. Motion by Peterson, second by Hoversten, to set second reading ofOrdinance No. 02-328 for December 23, 2002. Motion carried unanirously. 9. MISCELLANEOUS (a) COMMUNICATIONS John Rodeberg, Director of Engineerinp~Public Works, explained that prior to the Council meeting an amended agreement between the City of Hutchinson and Gary Wetherell had ~ been handed out to the Council Members. Mr. Rodeberg requested that this item be deferred to the December 23, 2002, meeting in order to fine tune the agreement 3 3 ~0.~ CITY COUNCIL MINUTES -DECEMBER 10, 2002 Motion by Peterson, second by Haugen to defer this item until December 23, 2002. John Mlinar - Mr. Mlinaz reqquested that something be done at the intersection of Highway 15 and County Road 12 regazdin~ vehicles passing on the right. John Rodebergg stated that he would look mto it. General discussion was held regarding the regulations ofpassing on the side of vehicles and passing over solid white lines. Gary Plotz - Mr. Plotz noted that a meeting with the City's state representatives has been tentatively scheduled for January 2, 2603, at the City Center. Mr. Plotz requested that the Council formally set this meeting. Topics that will be discussed aze community needs, unfounded mandates and budget constraints. An internal meeting will be held December 20 with city staff to prepare for this meeting with the state and federal representatives. Motion by Peterson, second by Mlinar, to set meeting with state representatives for January 2, 2003, at 8:30 a.m. and an internal meeting for December 20, 2002, at 10:30 a.m. 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Motion by Peterson, second by Mlinaz, with Hoversten abstaining to approve and authorize payment of Verified Claims A from appropriate funds. Motion carried unanimously. (b) VERIFIED CLAIMS B Motion by Haugen, second by Peterson, to aQprove and authorize payment of Verified Claims B from appropriate funds. Motion tamed unanimously. . 11. ADJOURN With no further business to discuss, the meeting adjourned at 6:10 p.m. 4 3~a~ MINUTES BID OPENING HORIZONTAL GRINDER DECEMBER 10, 2002 Present: Gary Plotz, City Administrator and Melissa Starke, Recorder. Gary Plotz, City Administrator called the-bid opening to order at 10:00 a.m. Mr. Plotz proceeded with the reading of Publication No. 6981, Advertisement for Bids, Horizontal Grinder. The following bids were opened and read: Bid Amount Carlson Equipment $259,900.00 Vermeer Sales $250,010.00 Mr. Plotz explained that the funding for this equipment will be received from McLeod County. A meeting is scheduled for later in December to meet with them regazding the bids and the transfer of funds. Therefore, plans aze to awazd the bid following that meeting. The bid opening adjourned at 10:05 a.m. Mazlin Torgerson, Mayor ATTEST: Gary D. Plotz, City Administrator • ~~~~ IV. -~Fhb~3ctober 17, 2002 meeting of the Pionaerland Library System Board was piled to order at 7:30 pm. by Chair John Baker in the Willmar Public Library meeting room. Roll was passed. We have a quorum. New member Garrison Hale from Madison was introduced. Eric Weiberg added V.A.6. Fine Costs, V.A.7. Prison Contrad and V.A.B. Pay Equity Report to the agenda: John Baker added V.D.5. Policy on Board responsibility re: employees. Director Houlahan changed V.D.3. to an Adion item. The agenda was approved as amended. Daniel Reigstad motioned to accept the Sept 2002 minutes. Second by Jack Sandberg. Carried. Eric Weiberg presented for the Fnance Committee. Erk: Weiberg motioned to accept the Sept 2002 Financial report Second by Art Abel. Discussion. Carried. Eric Weiberg motioned to approve the Bills and Check registers. Second by Daniel Reigstad. Carried. Auditors Westberg, Eisdtens, VanBuren 8 Ruff has split with Ruff going to a new company along with some of the staff including staff who have worked on PLS audits. They have submitted a proposal in addition to that of Westberg, Eischens 8 Vanburen to do the next PLS audit. Eric Weiberg motioned to accept the James Ruff Inc proposal based on one contingency that they not exceed 52900. Second by Clyde Bratile. Discussion. Carried. The LSTA Delivery Grant mid year report needs to be f0ed to the state by October 31. Eric Weiberg motioned to approve the LSTk CertiP,caticn Grant mid-yrr`ar report and the Wins'bed ~k..xterated Learning Grant 6 month report Second by Ramona Berg-Perry. Discussion. Carried. The RLTA Grant must by applied for by November 1, 2002. Eric Weiberg motored to approve the RLTA Grant application. Second by Garrison Hale. Carried. There has been a change in overdue notice costs due to the increase in postage. Eric Welberg motioned to increase the overdue notice charge to 5.8B per notice from 5.83. Second by Ramona Berg Perry. Carried. Eric Weiberg motioned to approve the Contract for Services with Prairie Correctional Facility. Second by Richard Falk. Carried. The state has reviewed our pay equity report submitted in Jan. 2002 and has some questions which they want answered immediately regarding the changes made by the consultant. Bob Bjortclund has responded with a draft today and we will send a response next week. Discussion. Ivey Vonderhan- presented for the Personnel Committee. Ivey Vonderharr motioned to approve the new hires of Doni Adams at Dassel, Elisabeth Kor-sor at Grove City and Joan Taylor at Granite Falls. Second by Garrison Hale. Carried. Vonderharr reviewed the committee's recommendations regarding the possibility of Canby joining PLS. Daniel Reigstad gave an update on union negotiations. John Baker presented for the Policy Committee. The finance committee has approved the criteria for membership in PLS. This will be a standard format for anyone who wants to enter the system. Diredor Houlahan will meet with the Canby mayor and present it to the city coundl next Monday. Canby's Pioneertand Library System Membership: Conditions and Requirements were reviewed. Alien Glslason motioned to approve tfie Conditions 8 Requirements. Second by Daniel Reigstad. Carried. The PLS/Canby Library System Membership Agreement was reviewed, The Finance Committee has approved -this agreement. Richard Falk motioned to approve the PLS/City of Canby Library system b9embership Agreement Second by Daniel Reigstad. Discussion. Carried. Dir. Houlahan reviewed the PLS/Canby Interim Agreement. This covers getting Canby started on the automation process prior to their joining the system. The Finance Committee has approved this agreement. Garrison Hale motioned to approve the PLS/Canby Interim Library Service Agreement. Second by Ramona Berg-Perry. Carried. Canby will have 1 city representative board member if they join the system. CRPLSA (Council of Regional Public Library System Administrators) has requested the library systems support their resolution regarding the disposition of LSTA grant funds. Gary Johnson motioned to support the resolutlon. Second by Vem SiNernale. Discussion. The resolution will go to the State Department of Children, Families and Learning and other applicable entities to express MLA's concern over this issue. Carried. Director Houlahan presented the criteria for library size. The policy committee has passed a new budget level for each of the 3 Basses of library. The new budgets were based on cost of living increases. The old ones had been in place since 1995. Art Abel motioned to accept the new Class criteria with Class III libraries over • 5116,411, Class II libraries From 544,246 - 5116,410 and Class 1 libraries up to 544,245. Second by Eric Weiberg. Carried. The policy committee will look at setting up criteria for future adjustment. Diredor Houlahan presented information on Data Privacy in regard to the new Patriot Ad. The Policy Committee will be reviewing this. John Baker said the Policy Committee will be reviewing scenarios of the responsibility of a~~~~ ~. . the board members in relation to PLS employees. "' There was no Old Business. There was no New Business. Director Houlahan presented the Directors Report. The Personnel Committee meeting for Nov 12. Is cancelled. The board discussed statistics on patron use of libraries by political jurisdiction. The Policy Committee to meet after the regular meeting to set a date. The new members to meet after the regular meeting to set a date. The meeting was adjourned at 9:05 p.m. Stacey Schuette Secretary • ycQ~~ •- ~ti PIONEERLAND LIBRARY SYSTEM BOARD MEETING October 17, 2002 Number of signatories with appointed representatives: 25 Quorum of signatories: 13 Signatories present: 18 Present: Alvin Maas Big Stone County Richard Falk Kandiyohi County Diane Beck Kandryahi County Barb Borth Kandiyohi County Ivey Vonderharr Lac qui Pazle County Stacey Schuette McLead County John Baker Swift County Gary Johnson Yellow Medicine County Allen Gislason Yellow Medicine County Herb Rotunda Appleton Karen Roker Bird Island Vern Silvernale Dawson Clyde Bratlie Fairfax Art Abel Granville Julie Jury Granite Falls Herman Hannemann Hutchinson Jack Sandberg Hutchihson Lowell Broberg Kerkhoven Garrison Hale Madison Allen Houser Ortonville Jim Sdtueller Renville Ramona Berg-Pent' Willmar Mary Huesing Willmar Eric Weiberg Willmar Daniel Reigstad Willmar Absent: Nancy Grussing* Chippewa County Jack Johnson" Chippewa County Mark Dahl Chippewa County Robin DeCathelineau Kandiyohi County Grant Knutson McLeod County Amy Wilde" Meeker County Joan Reckdahl* Meeker County Francis Schweiss* Renville County Dr. Les Potas" Benson Lowell Ueland" Glencoe Darlene Kotelnicki Litchfield AI Clouse* Olivia y~a~~ Hutchinson Housing & Redevelopment Authority • Regular Board Meeting -December 17~' 2002 MINUTES 1. CALL TO ORDER: Chairperson Joel Kraft, called the meeting to order. Members Present: Ian McDonald, Duane Hoversten, Thor Skeie and John Houle. Staff Present Jean Wazd, and Judy Flemming. 2. MINUTES OF HRA BOARD MEETING ON NOVEMBER 19'~ 2002 John Houle moved to approve. Duane Hoversten seconded and the motion carried unanimously. FINANCIAL REPORTS Duane Hoversten moved to approve the financials. Ian McDonald seconded and the motion carried nn~nimously. 4. PARK TOWERS UPDATE a. Jean Ward told the boazd about the Construction Monitoring Visit. She also reviewed the report from the monitoring visit. There were no findings. b. Jean Ward went to the meeting on December 16a' regazding street improvements planned . to Second Avenue. Jean reported to the board: • The street will be narrowing by Park Towers • There will be times when the water at Park Towers will be shut off. • It will be difficult to access the back parking lot during construction. Jean plans on preparing the residents about the road construction. 5. ROLLING MEADOWS EXTENSION UPDATE John Rodeberg presented to the boazd a draft of his calculations of the City Participation for the Rolling Meadows Extension. He estimates a total participation of $213,200 coming from reduced assessments and land payment for the road. 6. HUTCHINSON SCHOOL CONSTRUCTION PROGRAM UPDATE a. Jean informed the boazd that MHFA would give the Hutchinson School Construction Program an extension on the financing so another house can be built. Thor Skeie moved to accept the extension. Ian McDonald seconded and the motion carried unanimously. 2003 COMMUNTTY DEVELOPMENT PLAN Jean presented the 2003 Community Development Plan to the board. She pointed out the changes from last yeaz's plan. She also said that a public hearing was needed before the plan could be presented to the City Council on January 14`x. Duane Hoversten moved to set the Public Hearing date for January 8"' and also moved to approve Resolution 02-20 approving the 2003 plan. John Houle seconded and the motion carried unanimously. • y ~0.~a 8. DOWNTOWN MASTER PLAN DRAFT REVIEW/COMMENTS Duane Hoversten informed the boazd about the process the Downtown Association has gone through for the master plan. The board recommended that Jean submit comments stating that the HRA does not want to lose its redevelopment powers. Duane also would like to have a HRA Boazd, planning session about the downtown housing after the final draft of the plan is done. 9. SUBORDINATION REQUEST- Adams Street Rehab Loan & City Revolving Loan After reviewing the subordination request forms John Houle moved to approve the two subordinations. Ian McDonald seconded and the motion carried unanimously. 10. PROGRAM UPDATES Judy Flemmuig updated the board on the CASA applications and the. progress of the Franklin Grove Neighborhood Rehab Program. Jean Wazd presented to the board the new contract for the Willow Run project in Willmar. The HRA will be paid the stated contract amounts. The board's consensus was to enter into the new contract and approve the execution of the new contract. 11. ADJOURNMENT There being no other business, Chairman Joel Kraft declared the meeting adjourned. • Recorded by Jean Ward, HRA Executive Director John Houle, SecretaryPi'reasurer yla~a MINUTES • HUTCHINSON PLANNING COMMISSION Tuesday, November 19, 2002 Hutchinson Clty Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Bill Arndt at 5:30 p.m. with the following members present Mike Flaata, Brandon Fraser, Jim Haugen, Lynn Otteson, Dean Kirchoff, Robert Hantge and Chairman Amdt. Absent: None Also present: Julie Wischnack, AICP, Planning Director, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator The meeting opened with the swearing-in of Planning Commissioner Mike Flaata. 2. APPROVAL OF MINUTES a) Consideration of Minutes dated October 15, 2002 and revised minutes of September 17, 2002 Mr. Haugen moved to approve the minutes of October 15, 2002 and revised minutes or September 17, 2002 as submitted. Seconded by Mr. • Kirchoff the minutes were approved unanimously. 3. PUBLIC HEARINGS a) CONSIDERATION OF PRELIMINARY PLAT TO BE KNOWN AS STEARNS WOODS, REZONING FROM R1 TO R2 AND CONDITIONAL USE PERMIT FOR CONSTRUCTION OF 8 BED HOSPICE HOUSE LOCATED ON PARK ISLAND DRIVE Chairman Amdt opened the hearing at 5:45 p.m. with the reading of publication #6795 as published in the Hutchinson Leader on November 7, 2002. Mr. Fraser, Mr. Haugen and Mr. Hantge abstained from voting. Chairman Amdt stated Mr. Haugen, as the architect for the project, would be making a presentation during the hearing. Ms. Wischnack explained the reasons for the commissioners to abstain when there is a conflict of interest. She stated the request is a 3 part request containing the preliminary plat, rezoning and conditional use permit. The plat is a 12 lot preliminary plat. The final plat will consist of 5 lots. Ms. Wischnack stated the Planning Staff had positive and negative discussion on extending Park Island Dr. to Honey Tree Rd. She commented on the development costs which include park fees of $1,400 • if the hospice house is in the R2 zone. Sewer and water access charge will be $1900 per unit. Amore definitive calculation will be considered for y ~4~ Minutes Planning Commission -November 19, 2002 Page 2 ' the hospice house. The City will be bonding for the street improvements and assessing the costs against the property involved. She commented on the Forester's opinion regarding the tree on the northeast edge of the property stating the tree is worth saving. Ms. Wischnack commented on the request to rezone the northern property to R2 stating the property is adjacent to R2 property to the north. The difference in the zoning districts are the minimum lot size requirements. R1 requires10,000 sq. ft. and R2 - 8,400 sq. ft. The staffs main considerations in a rezoning request would be the designation of the property within the comprehensive plan and the adjacent zoning districts. The cmprehensive plan has provided that this area would be appropriate for any zoning from R1 to R3. She stated the adjacent zoning district to the north is R2 with average lot sizes at 9,500 sq. ft. Ms. Wischnack commented on the site plan received today. She stated the question to be answered is the use. She explained that hospice is closely related to the two allowances in the City Code, within the R2 District. There are licensed nursing homes and boarding and lodging facilities for elderly, provided as conditional uses within this district. She stated staff is of the opinion the hospice is clearly a nursing home type use and she commented on the definitions of nursing home and boarding and lodging homes. Ms. Wischnack stated staff is concerned that the house and parking be designed to fit into the neighborhood. She stated • the revised preliminary plat does show the enlarged lot from 33,000 sq. ft. to 37,000 sq. ft. and compared the lot and building size to Prairie Senior Cottages which is a 7,300 sq. ft. building on an aae lot. Staff has had many meetings at which the request has been reviewed and also held a neighborhood informational meeting to receive feedback from the neighboring property owners. Ms. Wischnack commented on the staff recommendations of November 13, 2002 stating there are concerns with the parking lot and access in and out of the area. She explained parking lots are not typically placed in residential neighborhoods and the applicants have tried to isolate the parking lots for this project. She contacted the Edina planning department and the main issue at their hospice house is the parking problem since there is only on-street parking. She explained number of staff on the property is a concern and should be limited by the conditions. The revised site plan does provide a landscaping plan as requested by staff. Ms. Wischnack explained the conditional use permit is for the hospice use only. Any use changes or expansion of the faclity would require another conditional use process. The applicants must coordinate with the City Forester during construction of the project to ensure the trees to the rear of the house are not damaged. Applicants are responsible for obtaining all permits prior to commencing construction and are responsible for disconnecting the Steam's property septic system and connecting to the new sanitary sewer system. Ms. Wischnack stated staff • would recommend tabling the request to December to review the most recent site plan. y ~a~ Minutes Planning Commission -November 19, 2002 Page 3 •- Discussion followed regarding the revision of the site plan and the staff recommendations. Ms. Wischnack stated the revised site plan does address all the recommendations. Discussion followed on the parking. The consensus was the building would be a better buffer on the north side of the property. The revised parking to the south is not intrusive. Ms. Wischnack stated this is a better excavation plan which will save the trees on the west side of the property. Architect Jim Haugen commented on the building height and the inside of the building. He stated there will be a ramp access to the first floor. Staff will enter the building through the garage. He explained 1,000 sq. ft. of basement space will be used for office and the remaining 5,500 sq. ft. of basement for families and storage of supplies. Discussion followed on the removal of the excess dirt from the property. Cheryl Dooley, committee member, explained the history of the project beginning in the Fall of 2002. She stated presently there are 2 hospice beds in Hutchinson. One is located in the hospital and one in the nursing home. Ms. Dooley commented on the overwhelming support the committee has had by the community and they want to be "good neighbors". She stated they met will staff for a pre~evelopment review and made revisions again after the neighborhood meeting on November 12, 2002. They would like to begin construction in the Spring of 2003. She stated construction vehicles will go through the Stearns property. Ms. Dooley stated they researched the property to the east and found it to be less desirable that the proposed site. The committee and owners want the house in a home-like setting. She stated they did visit several hospice houses in Minnesota. Pat Bestick, 645 Park Island Dr., wmmented on his concerns regarding the process for application, following statutes and following the same rules throughout the community. He stated the most recent plan is a better design than before. Ms. Wischnack commented on questions posed to staff by the neighborhood and the staff responses. Discussion followed on the business of ConnectCare in the house. Ms. Wischnack stated there can be office space in the house as an accessory use. The question being, is the entire ConnectCare use accessory to the hospice house. Consensus of staff is regulation of staffing for the office use. City Atty. Marc Sebora stated there must be a common sense approach • to the question. He explained there typically is an office involved in apartment dwellings. He commented on his research of conditional use y ~~3 Minutes Planning Commisslon -November 19, 2002 Page 4 permit as viewed by the courts stating courts use a common sense approach. If a use would make common sense courts will not argue the conditional use decision. He stated ordinances are written in defense of the land owner and applicants rf applying a common sense approach. Discussion followed on stipulations for home occupations as opposed to this request. Atty. Sebora stated, in his opinion, the office use is accessory to the hospice house. Ms. Wischnadc explained the missing link in the ordinance is stating an acceptable size of building and the impact to the neighborhood. She stated the scale of the operation should be addressed in the ordinance when it pertains to nursing homes, board and lodging facilities, etc. Roger Steams, property owner, stated Connect Care will eventually own the property under a 501 C3 entity. Title transfer will take place after.the first of the year. Discussion followed regarding the use of the property in the event hospice would not remain in the house. Mr. Steams stated the agreements are written to state the property would revert bads to the Steam's if the house did not remain hospice. • Mr. Stearns stated 8 of the oak trees will remain on the property. Leslie Zastre, cancer patient, stated she is terminally ill and would not like to see the project tabled. She explained many terminally ill patients are not able to remain at home and do not want to die in the nursing home as a younger person or in a hospital but in a home-like setting. She stated a house this size is needed in the community. Mr. Steams stated he is not sure tabling the project until December would delay Spring construction. Ms. Dooley stated is does take time to line up contractors. Chairrnan Amdt stated he does believe the house belongs where proposed and saving the trees is a donation to the community. Lori Mittelsteadt, 605 Park Island. Dr., presented a petition to the Planning Commission signed by homeowners of 7 properties on Park Island Dr. questioning the business use in the area. Ms. Wischnadc again explained the revised office space plan and the condition set by staff limiting the number of staff. Ms. Mittelsteadt voiced concern with the traffic and the business in a • residential area. She commented on the delivery service to the house as t~ Minutes Planning Commission -November 19, 2002 Page 5 • a concern of the neighborhood. She asked the commissioners to consider all the interests of the neighborhood. Chairman Arndt commented on the daycare in the neighborhood and traffic associated with that business. Ms. Wischnack summarized the petition for the record. DeeAnn Dicke, Director of ConnectCare, stated there will be a small amount of equipment in the business. She explained medical supplies will be stored there. She stated the confusion regarding equipment pick up by ConnectCare customers stems from the fact Allina medical equipment shared an office with ConnectCare for a time. Ms. Dicke stated they do not have pharmaceutical companies coming to ConnectCare. Staffing will relate to the hospice house and bringing ConnectCare to the house will be more efficient for the house and the office. Ms. Dicke believes there would be more traffic 'rf the office were not in the house. There was discussion on staff meetings on the site. Ms. Dicke stated currently there small staff meetings once a month. The home health aides meet six times per year. Volunteers meet at the hospital. She explained the staff in the house do the cooking and cleaning. • Mr. Kirchoff stated there is much information they have not seen before tonight and would like to table the request to review the information more closely. Mark Mittelsteadt asked 'rf there would be laundry trucks, vendors, etc. to the house and would oxygen be delivered there often. Ms. Dicke stated oxygen is delivered once every 7 - 10 days by the Allina van. Laundry is done at the house. Ms. Otteson stated she is overwhelmed by the amount of information and would also like another month to review the plans. Mr. Flaata agrees to waiting another month and stated the plan looks good. Mr. Kirchoff moved to continue the hearing and table the request to the December 17, 2002 meeting. Seconded by Ms. Otteson the motion carried unanimously. Ms. Wischnack stated she will ask for an opinion from Atty. Sebora regarding business uses in the R2 district and staff will respond to the concerns and re-recommend. Notices of the continued hearing will be • sent to the neighboring property owners. ~1 ~~3 Minutes Planning Commission -November 19, 2002 Page 6 • 4. NEW BUSINESS a) CONSIDERATION OF LOT SPLIT REQUESTED BY BRIAN BURGESS LOCATED AT 1383 JEFFERSON ST. S. Ms. Wischnack commented on the request for a lot split and explained the topography of the property. She commented on staff recommendations regarding the 60' width in the middle of the lot. It is difficult to know where to measure the lot width. Ms. Wischnack stated the address of the present lot will change and she explained the isolated structure must be removed or a principal structure constructed within one year. There was discussion on the access to the back lot. Brian Burgess, property owner, addressed the 60' width stating the north/south lines are not parallel and he would like to keep the remaining lot with the ability to subdivide in the future. He explained the access to the bads of the new lot and stated the shed will be removed. The Burgess' intend to build a house on the east section of the lot. Mr. Kirchoff moved to approve the lot split with staff recommendations. Seconded by Mr. Haugen the motion was approved with Mr. Fraser • voting nay. b) DISCUSSION OF SANDWICH BOARD SIGN ORDINANCE Ms. Wischnack commented on signage issues in the City. She explained that presently portable signs are illegal and asked the Commissioners 'rf they would be receptive to amending the ordinance to permit sandwich board signs. She stated if they would like to change the ordinance the Downtown committee would tie asked to help with the changes. Staff discussion included sign size, snow removal issues, hours of placement, etc. She stated the City cannot regulate content. The consensus of the Planning Commission is to pursue the amendment. 5. OLD BUSINESS 6. COMMUNICATION FROM STAFF 7. ADJOURNMENT There being no further the meeting adjourned at 7:35 p. m. • 8. •REOPEN MEETING ~ ~~~3 Minutes Planning Commission -November 19, 2002 Page 7 • Ms. Otteson made a motion to reopen the meeting. Seconded by Mr. Flaata the meeting was reopened at 7:50 p.m. with Mr. Hantge absent. Chairman Amdt explained the need to reopen the meeting is to straighten out the action on the lot split requested by Brian Burgess. The motion was to approve the request with staff recommendations. Mr. Kirchoff amended the prior motion to recommend the motion with the exception of staff recommendation #3 -The north property line must be no closer than 80 feet from the south property line at any point. Seconded by Mr. Haugen to amend the prior motion the new motion carried unanimously by a 6-0 vote. Ms. Wischnadc stated the request will be placed on the City Council consent agenda November 26, 2002. The meeting was adjourned at 7:55 p.m. • • y~~J3 MINUTES Parks, Recreation & Community Education Advisory Board • M November 4, 2002 Members present: Jay Beyieq Mary Inglis, Ralph ]ohnsoq Kirk Kosel, John Mlinaz, Bruce Peterson DolfMoon and Sonja Muellerleile were also present. Minutes dated September 9, 2002 were approved by Bruce Peterson and seconded by Mary in~vli¢-, OLD BUSINESS Fairgrounds Update: The budget needed a $25,000/yeaz commitment from the city. The city will not be managing the fairgrounds at this time. The fairboazd and county commissioners agreed that the county would manage and maintain the grounds. The city may assist adminishatively between Event Center and fairgrounds. The CVB bas shown a willingness to provide up to $16,000 for a marketing effort for fairgrounds and Event Center in trade shows, direct mail, and trade publications. SCORP (Statewide Community Outdoor Recreation Plaoaing Process) Report: A 43 page report to rite federal government establishing priorities for Mimesota outdoor recreation. The report highlights seven key issues. Dolfwas the only one from greater Minnesota on the 29-person committee. Please contact Dolf if you'd ]tlce to see a copy of the report. Skate Park: Tartan Park is complete, which includes a donated skate park with fence, playground, trails, benches, picnic shelters, and off-sheet parking. A 537,5000 grant from the DNR bought the playground, bencbes, and picnic tables. tatr match equaled staffbours spent on the project. 110 trees were also planted. The high school science class helped withplanting far scltool credit, as well as a group of students who were hired for MEA break to help complete. With 53,000 from John Rodeberg's department, a storm water pond was installed across the street. Hutchinson Telephone Company donated a pay pbenq the kids have been cleaning up well, trash has been going in garbage, and there have been no complaints on language. The design of the skate pazk came from tbe vendor end neighborhood groups. • I NEW BUSINESS Chair /Vice Chair: Todd Ertsgaard agreed to be Chair for another term DNR Grant Opportunities: An azea hydrologist urged PRCE to apply For a grant ofup to $50,000 to work tbe Crow River riverbank from the Bluff Street Bridge to the god Avenue Bridge. There is a lot of erosion on the south bank. The grant will be awarded in March and we would have two years to complete the project The DNR would help with the design concepts and some of the money would be earmarked for other Crow River sifts (AFS, Riverside). Rock will be reused end we'll be experimenting with cew grasses. Hockey Association Con tract: The city council approved afour-year contract Hockey Association has not been seeing the participation numbers they were hoping for. We were expecting more money but they are still paying for their first rink loan The Figure Skating Association is still growing in numbers. Community Education Reporting: The Dcpartrncnt ofChildrtn and Fa®IyLeaming want to quantifytbe dollars spent in Community Education Dolf and Sharon have been working on an annual report, breaking out expenditures, to reach a "per participant hour pricing" for adult and youth programs. Basic Communiq~ Education Youth Development (dances. etc.l School Aaed Childcare 7,969 participants 555,255 expenditures 536,000 expenditures 157,692 hours of participation 37,932 contact hoots 16,024 contact hours S 1.14 to serve participants our cost S 1.45/hour -our cost 52.24/hour -our cost Park & Recreation Budget: The suggestion came from the City of Hutchinson Finance Depamneut that PRCE needs to • generate $30,000 in 2003. Dolf will need to have discussion with the wuncil to see if that's the direction we want or need to go. This $30,000 does not take into account any cuts for the 2003 year. John Mlinaz is not in favor of rate hikes. Dolf s philosophy is that Community Education and public recreation should be affordable for the "masses". A plan is being developed by the PRCE staff for cuts across the board. ~~ Lai(-~, BOARD MEMBER ITEMS 1. Event Center-The Ambassadors will be mm~ing a naming rights campaiga All rooms will be named by doaatiug 55,00( • 30,000. The goal is 3120,000. There are four rooms sold already. The Ambassadors aze also planning on adding a canopy to entrance. 2. Grants - Ralph - Is there a person in the community who writes g:ants for all parts of govemment7 Dolt- There is m real clearinghouse in Hutchinson. PRCE staffwrites their own. There is not one particulaz person in th xhool district that does this. Jay -Contact Shari Ristau and Southwest Minnesota Foundatioq she maybe able to help. John - He mentioned CROW, this 18 county committee that works in conjunction witlt the DNR One of their goals is t create a watershed district for the Crow River. This maybe something PRCE staff could attend regarding grants. 3. Dam -The dam project is progressing. The DNR, Army Corp of Engineers, City, and MNDOT Est all cooperate t successfully complete project. This may coincide with the Highway 7/Main Street rebuilding project scheduled to begin in 200t The Little Crow statue will be moved to a passible southwestern area 4. Linden Park - John -Getting calls regazding ponding in park. Where are we at with this project? Doll - The timing is poor now. We want to wait until the school brings their bond back. We need to decide how best t approach this project We also need to wait to see what legislature will do for 20037 Do we went to bring thi pooVbellfield/pond project to the public as a'/,~ sales tax or a bond issue. These questions have not been brought before th council yet We will also need to have neighborhood meetings to discuss the pondmg situation. 5. Northwootts Park - Jay - Northwoads Park looks wonderful. Doff -This project was completed 335,000 with the majority of the work done by PRCE ataff. • • y ~a~y • • • y00y CITY OF HUTCHINSON FINANGIAL REPORT 2002 November 2001 2002 2002 2002 2002 November REVENUE REPORT -GENERAL November November YEAR TO ADOPTED BALANCE ERCENTAGE MONTH MONTH ATE ACTUAL BUDGET REMAINING USED TAXES 0.00 0.00 1,419,910.56 3,034108.00 1,614197.44 46.80% LICENSES 2 705.00 2961.52 41 257.88 ~ 38,700.00 2,557.88 106.61 PERMITS AND FEES 25164.59 16,641.21 249,163.67 200,500.00 48,663.67 12427% INTERGOVERNMENTA LREVENUE 14333.86 5,545.60 2,765,955.67 2834,450.00 68494.33 97.58% CHARGES FOR SERVI CES 74,301.54 61,005.58 ~ 006,631.88 1,274 876.00 468 244.12 63.27% FINES & FORFEffS 6 126.02 5458.37 66,775.71 60,000.00 6 775.71 ' 111 29o/a INTEREST 3790.00 1250.45 44148.36 32,000.00 12148.36' 137.96% REIMBURSEMENTS 1,027.99 39,979.05 181,775.49 130,875.00 50,900.49 138.89% TRANSFERS 322,783.24 1,428.00 645,380.30 1,339,700.00 694,319.70 48.17% SURCHARGES - BLDG PERMffS 1 199.05 436.24 1 680.03 1000.00 680.03 168.00% TOTAL 449,375.31 134,706.02 6222,679.55 8,946,209.00 2,723,529.45 69.56% 2002 CITY OF HUTCHINSON FINAN CIAL REPORT ! 2002 No r 2001 2002 2002 2002 2002 November EXPENSE REPORT-G ENERAL November November YEAR TO ADOPTED BALANCE ERCENTAGE MONTH MONTH ATE ACTUAL BUDGET REMAINING USED ~ 001 MAYOR 8 CITY COUNCIL 2,662.41 3 160.28 59,703.30 62,664.00 2,960.70 95.28% 002 CITY ADMINISTRATOR 15,879.60 15,947.01 191,595.33 235,467.00 43871.67 81.37% 003 ELECTIONS 524.35 4,036.48 8 494.03 16,371.00 7 876.97 51.88°/a 004 FINANCE DEPARTMENT 34,589.59 ~ 25,955.57 334555.34 397,404.00 62,848.66 84.19% 005 MOTOR VECHICLE 13,819.52 ~ 13,710.29 157,742.57 172,899.00 15 156.43 9123% 006 ASSESSING 37,530.08 38,000.00 469.92 98.76% 007 LEGAL 8,285.25 7,942.21 103,942.91 121 000.00 17 057.09 85.90% 008 PLANNING ~ 22,710.48 ; 10,247.06 131,780.53 134 879.00 3098.47 97.70% 009 INFORMATION SERVICES 9,118.84 7 420.83 84 318.24 175,664.00 91,345.76 48.00% 110 POLICE DEPARTMENT 157,761.02 ' 267,561.06 2,207,242.73 2,276 076.00 68 833.27 96.98% 111 SCHOOL LIAISON OFFICER 5,674.60 19323 845.40 845.40 115 EMERGENCY MANAGEMENT 41.82 12.78 34,962.47 27 000.00 7962.47 129.49% 120 FIRE DEPARTMENT 24,330.56 13643.18 326,405.93 351864.00 25458.07 92.76% 130 PROTECTNE INSPECTIONS 16,576.74 12,283.89 161,483.40 166,171.00 4,687.60 97.18% 150 ENGINEERING 31,877.35 34,739.27 406499.86 451,407.00 44,987.14 90.04% 152 STREETS&ALLEYS 41,891.42 81,617.69 729,307.14 871,026.00 141,718.86 83.73°/a 153 MAINTENANCE ACCOUNT 28 664.74 0.00 160 CITY HALL BUILDING 13,280.95 10,702.15 136 011.75 154,768.00 18,756.25 87.88% 201 PARK/RECREATION ADMINIST 12,480.23 13 215.22 161 050.66 186,603.00 25 552.34 86.31% 202 RECREATION 9082.44 11,877.52 240,320.54 229706.00 10614.54 104.62% 203 SENIOR CITIZEN CENTER 8,781.07 9337.68 83,234.27 109,968.00 26733.73 75.69% 204 CIVIC ARENA 20,806.52 26,900.00 198,210.18 271,693.00 73,482.82 72.95% 205 PARK DEPARTMENT 62 613.95 64 889.32 747,515.24 853,622.00 106 106.76 87.57% 206 RECREATION BUILDING 8 POO 4,037.29 5,280.97 85453.91 114,046.00 28,592.09 74.93% 207 EVENTS CENTER 16,098.59 100,020.05 I 77 092.00 22 936.05 129.75% 250 LIBRARY 2,737.23 2086.07 121501.56 i 129,377.00 7,875.44 93.91% 301 CEMETERY 10 576.10 9,505.15 107,656.45 125,625.00 17 968.55 85.70% 310 DEBT SERVICE 11,941.29 11,941.29 176,350.00 I 164,400.71 6.77% 320 AIRPORT 39,560.38 4,744.05 ' 56,686.95 238 386.00 181 699.05 23.78% 350 UNALLOCATED GENERALEXP 182711.69 118,520.04 667,244.53 781,001.00 113756.47 85.43% TOTAL 781 076.34 803 568.88 7 693 264.64 8946 209.00 1 252 944.36 85.99% y ~a~l~ • • • 2002 CITY OF HUTCHINSON FINANCIAL REPORT November 2001 2002 2002 REVENUEREPORT-GENERAL November November YEAR TO ADOPTED BALANCE ERCENTAOE MONTH MONTH ' ATE ACTUAL BUDGET REMAINING USED TAXES 0.00 0.00 1,419,910.56 3,034,108.00 1614,197.44 46.80°,6 LICENSES 2,705.00 2,961.52 41,257.88 38 700.00 2557.88 106.61% PERMITS AND FEES 25,164.59 16,641.21 249 163.67 200 500.00 48,663.67 124.27% INTERGOVERNMENTAL REVENUE 14,333.86 5545.60 2,765,955.67 2,834,450.00 68,494.33 97.58% CHARGES FOR SERVICES 74 301.54 61 005.58 806 631.88 1,274 876.00 ' 468,244.12 63.27°h FINES & FORFEITS 6 126.02 5,458.37 66 775.71 60 000.00 6,775.71 111.29% INTEREST 3,790.00 1,250.45 44148.36 32000.00 12146.36 137.96% REIMBURSEMENTS 1,027.99 39,979.05 181775.49 , 130875.00 50,900.49 138.89% TRANSFERS 322,783.24 1428.00 645,380.30 1,339,700.00 694,319.70 48.17°/a SURCHARGES -BLDG PERMITS 1 199.05 436.24 1680.03 1 000.00 680.03 168.00% TOTAL 449,375.31 134706.02 6,222,679.55 8,946,209.00 2,723,529.45 69.56% General Govt. 120,871.19 99 121.88 1,245,674.08 1509 116.00 263 441.92 82.54°~ Public Safe 204,384.74 293,694.14 2730939.93 2,821,111.00 90,171.07 96.80% Stn3ets & Alle 102 433.51 116,356.96 1 135 807.(X1 1,322,513.00 186,706.00 85.88% Parks 8 Recreation 120,538.73 149 685.37 1,737,314.41 1,842 730.00 228 917.15 94.28% Miscellaneous 232 848.17 144 710.53 843 529.22 1 450 739.00 485 708.22 58.14% TOTAL 761,076.34 803,568.88 7,693,264.64 6,946,209.00 1,252,944.36 85.99% '~1 `~) CITY OF HUTCHINSON CERTIFICATES OF DEPOSR 19-Deo-02 October 31, 2002 • Date Date Interest Of Of Institution Description Rate Purchase Metunty Amount US BANK Money Market 1.43°/a 1D/31102 11!5!02 386,446.76 Smith Bamey FHLB C 5.00% 7/18ro2 7/3D/09 300,000.00 Smith Barney FHLB C 4.375% 9119/01 4111!05 750,000.00 Smith Bamey FHLB C 4.180% 9n5ro1 4119/05 270,000.00 Prudential poo1336914 7.226% 123196 02012026 27,022.32 f=erected life 6.2 years SmRhBamey FHLM~ 4.650°~ 11n1/01 5n1ro7 300,375.00 Prudentail pool 336399 7.270% 12 31 96 02 Ot 2026 35,907.09 F~eded life 4.1 years Prudential FHLM-M 5.00% 11n9ro1 11/29/16 200,000.00 (SIeP UPI Smith Bamey FHLB C 4.07% 10n9/02 10n9ro7 255,000.00 Smith Barney Money Market Varies 7!8/02 12nOro2 783,373.88 Prudential Money Market vales 12102 Open 25,281.00 Smith Bamey Money Market Vedea 1127ro2 12/12/02 1,122,391.71 Smith Bamey Money Market Varies 11/5102 12/6102 1,615,770.76 • Pruential FHLB 5.000°k 11/5/02 11/15/09 200,000.00 Pruential FHLB 3.050°h 11/12/02 5/12/05 200,000.00 Pruential FHLB 3.520% 11/14/02 11!14/05 200,000.00 Pruential FHLB 3.000% 10Pd1ro2 11n1ro5 200,000.00 Pruential FHLB 5.000% 11n6/02 1126/10 200,000.00 Marquette 1231'305 3.110% 5/31/02 06/02/03 400,000.00 CkiYens Bank 3.150% osn7roz 06!30/03 500,000.00 Citizens Bank 2.500°k .02l14ro2 2/14!03 200,000.00 Citizens Bank 2.650°k 0929/02 01!31/03 700,000.00 First Minnesota 2.650% 08/02/02 OSro1ro3 400,000.00 $9,271,568.52 • y C~~~ • Ordinance No. 02-326 Publication No. AN ORDINANCE AMENDING SECTION 2.04, "COUNCIL PROCEDURE AT REGULAR MEETING" TO INCLUDE RECITING PLEDGE OF ALLEGIANCE SEC. 2.04 COUNCIL PROCEDURE AT REGULAR MEETING. The City Administrator shall prepare the following items: (1) an agenda for the forthcoming meeting; (2) a copy of all minutes to be considered; (3) copies of such other proposals, communications, or other documents as the City Administrator deems necessary or proper for advance consideration by the Council; (4) a compiled hst of all claimants who have filed verified accounts claiming payment for goods or services rendered the City during the preceding month, such list to be called the "Claim Report" and bearing headings "Claimant", "Purpose", and "Amount"; and, (5) miscellaneous communications from the City Administrator on administrative activities of the preceding month. The City Administrator shall forthwith cause to be mailed or delivered to each member of the Council copies of all said documents. Roberts' Rules of Order (Newly Revised) shall govern all Council meetings as to procedural matters not set forth in the Charter or City Code. The order of business at regular meetings shall be as follows: • 1. Call to Order. 2. Invocation. 3. P1edQe of Alleeiance. 4. Consent Agenda. 5. Public Hearings. 6. Communications, Requests and Petitions. 7. Resolutions and Ordinances. 8. Unfinished Business. 9. New Business. 10. Miscellaneous 11. Claims, Appropriations and Contract Payments. 12. Adjournment. • u~~ • Matters inappropriate for consideration at a meeting, or not in the order specified, shall not be considered except (1) with the unanimous consent of the members of the Council, or (2) scheduled public hearings or bid lettings at the time stated in the notice. Adopted by the City Council this Attest: Gary D. Plotz, City Administrator • n U day of , 2002. Marlin Torgerson, Mayor ~ ~~ i PUBLICATION NO. ORDINANCE N0.02-327 • AN ORDINANCE AMENDING SECTIONS 12.20 SUBD.1(I~AND 12.40 OF THE HUTCHINSON CITY CODE, TO CHANGE LANGUAGE REGULATING SUBDIVISION PLATTING REQUIREMENTS SECTION 12.2 0. FINAL PLAT. Subd. 1. Final Plat Data and Supplementary Data. K Certification that the subdivider has complied with one of the following alternatives shall be submitted with the Final Plat: ~, a r. ~. a .:.~..~.,. r:.. ...~.:,,~.:.. ~. ae.e.....:..va ti...t,e ..,, e :.... ... ~e«, .. ooa anon-.o-o~oan~~ .t~,.,.,. _ ...,~.,.:,._.. .:.t .. .....;..~ ,..,.~.. .t,.. ...., ._ ..,_.,_ ._o___.____, __ ..__ _ _-__~ ___________~ ._ __ Bfld--kn5i3118t19H~ 3. A subdivision agreement will be signed by the subdivider and the City relative to improvements and appurtenances to the plat. 1. All of the improvements have been installed in accordance with the reouirements of these regulations and the stipulations of the subdivision agreement; or • 2. A performance bond be provided in favor of the Citv in the amount equal to all improvemenu required for the proiect The form and content of the bond must be approved by the City Attorney prior to the improvements occurrin og n the rr~opertv:' or 3. A letter of credit, provided in favor of the Citv, in an amount equal to all the ~rovements required for the project The form and content of the letter of credit must be approved by the City Attomev prior to the improvements occurring on the pro ' *note that no reductions in a performance bond or letter of credit until the City Attorney and Citv Engineer have approved the reduction in writing Furthermore, reductions will only be considered one time per quarter. SECTION. 12.40. M]NIl11UM IMPROVEMENTS REQUIItED. The developer shall provide the following improvements before approval of a plat; or shall provide the necessary funds in the form of letter of credit ia-essrerv; or shall provide a performance bond in an amount necessary to insure compliance with the installation of improvements as herein required and as identified in Section 12.20. Provided, however, that the Counci] may also accept petitions for said improvements to be installed on a special assessment basis. All of the improvements required in this Section shall be constructed only after the plans and specifications thereof have been approved by the City. No areas platted after the effective date of this Chapter outside the City or properties subdivided by metes and bounds descriptions after the effective date of this Chapter will be accepted for annexation unless it shall substantially conform or can be made to substantially conform to the min;nn,m standards herein. EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. • Adopted by the City Council this 14's day of January, 2003 Attest: D. Plotz Mazlin Torgerson, Mayor y ~~~ ~ C • Hutchinson City Center 111 Aaman S[ree[ SE Hulc6l~on, P'fNt 55350.1522 320.587-5151/Faz 324734.4240 MEMORANDUM DATE: December 18, 2002 TO: Hutchinson City Council FROM: Hutchinson Planning Coa®ission SUBJECT: CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTIONS 12.20, SUBD. 1(K) AND 12.40 TO CHANGE LANGUAGE REGULATING SUBDTJISION PLATTING REQUIREMENTS. Pursuant to Sections 6.05 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its 5ndings of fact and recommendation with respect to the aforementioced request for an amendment to the zoning ordinance. H SI TORY City Staff is requesting the amendment to change language in the platting requirements. The Ciry bas never acquired financial securities frompriva[e developments as a part ofthe platting process, other [ban the subdivider's agreement. As lazge issues continue to face the City as development occurs, staff is recommending that securities be in place to provide completion of a project, if the developer is unable to fulfill their obligation to the City. The ordinance change would affect privately financed developments only. City assessed projects already have bonding requirements. The changes aze as follows: SECTION 12.20 Subd. 1 (k) All L - L ...L.._-.:,...F..11,,.1:,........,~A......e..daL ~l.e.e...d.e___~.. ..C •L.._,. .e.-..l..N..-.... .,. 1. All of the improvements have been installed in accordance with the requirements of these re¢ulations and the stipulations of the subdivision agreement: or 2. A performance bond be provided in favor of the Citv in the amount equal to all inoprovements required for the proiect The form and content of the bond must be approved by the Ciri Attomev prior to the improvements occumne on the propertv:* or 3. A letter of credit. provided in favor of the Ciri in an amount equal to all the improvements required for the proiect The form and content of the letter of credit must be approved by the Citv Attomev prior to the improvements occumng on the property' *note that no reductions in a performance bond or letter of credit until the City Attomev and City Eneincer have approved the reduction in writine. Furthermore, reductions will only be considered one time per quarter. SECTION. 12.40. MINIMiTM IMPROVEMENTS REQUIRED. The developer shall provide the following improvements before approval of a plat; or shall provide the necessary funds in the form ofletter ofcredit ia-essrew; or shall provide a performance bond in an amount necessary to insure compliance with the installation of improvements as herein required and as identified in Section 12.20. • Provided, however, that the Council may also accept petitions for said improvements to be installed on a special assessment basis. All of the improvements required in this Section shall be constructed only after the plans and specifications thereof have been approved by the City, No azeas platted after the effective date of this Chapter outside the City or properties subdivided by metes and bounds descriptions after the effective date of this Chapter will be accepted for annexation unless it shall substantially conform or can be made to substantially conform to the minimum standazds herein rrm~d ~ ~ya~d pear - ~ l5_-J • • Finding of Fact Amendment to Sec. 12.20 Page 2 FINDWGS OF FACT l .Notice was published in the I~- utchinson Leader on December 5 and December 10, 2002 2. Staff has researched the request by contacting other communities. RECOMMENDATION The Planning Commission voted to recommend approval of the amendment with staff recommendations. Respectfully subnritted, William Amdt, Chapman Hutchinson Planning Commission ~1~cJ 1 CITY OF HUTCHINSON PLANNING STAFF REPORT • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Steve Madson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: December 9, 2002 -Meeting Date: December 17, 2002 Regarding: Amendment to Section 12.20 of the Zoning Ordinance regulating subdivision requirements. AMENDMENT The City has never acquired financial securities from private developments as a part of the platting process, other than the subdivider's agreement. As large issues continue to face the City as development occurs, staff is recommending that securities be in place to provide completion of a project, if the developer is unable to fulfill their obligation to the City. The ordinance change would affect privately financed developments only. City assessed projects already have bonding requirements. Please review the attached changes to the ordinance. • y ~~~ 1 • SECTION 12.20. FINAL PLAT. Subd. 1. Final Plat Data and Supplementary Data. The Final Plat shall be prepazed at a scale of 1" = 100' in the following numbers: One (1) mylaz reproducible stamped "City Copy", signed; One (1) mylaz reproducible stamped "copy", signed; One (1) cloth, stamped "Original", signed; and Two (2) cloth stamped "copy", signed. The Final Plat shall be prepazed on sheets 20" wide and 30" in length with a 2" left border line and a 1/2" top, bottom and right border line. Also include One (1) i 1" x 17" mylaz copy of the final plat. The Final Plat shall include the following information and any other information required by State law: A. Data required by State law to fully describe the land to be platted including accurate dimensions, angles, bearings to describe boundaries, streets, easements, areas reserved for public purpose and other important features. B. Name and right-of--way width of each street, highway, easement, or other rights-of--way as required by State law. C. Lot numbers, lot lines, and dimensions. D. Purpose for which sites, other than residential lots, aze dedicated or reserved. • E. Location of rivers, streams, creeks, lakes, ponds, swamps as required by State law. F. Location and description of monuments as required by State law. G. Names and location of adjoining subdivision, streets and unplatted properties. H. Certification on plat of title showing that the applicant is the owner and a statement by such owner dedicating street, rights-of--way, and any other sites for public use. I. Certification on plat by surveyor as to the accuracy of survey and plat. Source: Ordinance No. 466 Effective Date: 2-20-75 J. Certification on plat by the City Administrator that the plat has been approved for recording in the office of the County Recorder. K. Certification that the subdivider has complied with one of the following • alternatives shall be submitted with the Final Plat: y ~cJ • z- All ~f,e e..f.. 1....... 1....... :....~..i1..A ,...«i........ ...:•1. •l.e e o . a ' 1. 2. 3. • SECTION. 12.40. MINIMUM IMPROVEMENTS REQUIRED. The developer shall provide the following improvements before approval of a plat; or shall provide the necessary funds in the form of letter of credit i~-essrew; or shall provide a perfonrnance bond in an amount necessary to insure compliance with the installation of improvements as herein required and as identified in Section 12.20. Provided, however, that the Council may also accept petitions for said improvements to be installed on a special assessment basis. All of the improvements required in this Section shall be constructed only after the plans and specifications thereof have been approved by the City. No areas platted after the effective date of this Chapter outside the City or properties subdivided by metes and bounds descriptions after the effective date of this Chapter will be accepted for annexation unless it shall substantially conform or can be made to substantially conform to the minimum standards herein. ~c~ 1 Memorandum • . TO: Mayor and City Council FROM: Melissa Stazke, Administrative Secretary DATE: December 10, 2002 SU87ECI': License Renewals for 2003 The following businesses/organizations have submitted applications and payment for 2003 licenses: 2003 LICENSE RENEWALS Massase License 1. Genesis Salon and Spa Tobacco Licenses 1. Exxon 2. Main Street Sports Baz 3. Pipe Dreams • • y ~d~ L Hutchinson City Center 111 Heaen Street SE Rutchinvou, MN 55350-2522 320.587-5151/Fax 32 0. 2 3 4-1210 C M E M +O R A N D U M • r L TO: Mayor and City Council FROM: John P. Rodeberg, Director of EngineeringJPtlblic Works RE: Consideration of Out-Of--State Travel DATE: 12/13/2002 I would like permission to attend the following out-of--state conferences: National Planning Conference Denver, Co./March 3 -7, 2003 I will be presenting at the conference on the AUAR (Alternate Urban Area Review) that we completed for the City of Hutchinson. Since I am asking to attend more than one out-of--state conference this yeaz, I would agree to pay for transportation expenses and utilize comp-time for the conference. I am asking the City to consider paying for registration, hotel and meals during the conference. International Low-Volume Road Conference Reno, NV/June 23 - 26, 2003 This is an international conference that only occurs every 5 yeazs or so. I am asked to attend this conference as a member of the Minnesota Local Road Research Board (EBBW). The LRRB will pick up all expenses of this conference, I am only asking permission to attend. Thank you! Prln[ed on recycled paper - y ~~~ ~ CITY OF HUTCHINSON MEMO Finance Department December 20, 2002 MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: OUT OF STATE TRAVEL - NATIONAL GFOA CONFERENCE I would request approval to attend the National Government Finance Officer Association (GFOA) conference May 18-21, 2003 in New York City. Money for the conference is budgeted in 2003 for the conference, but with early registration there would be a saving of $75. • H:\DOC\City Council memo i.doc • y ~~~. • Memo ~o~oz Ta Mayor and City Council Frorre Randy DsVriss RE: Out of State travel for Doug Johnson .~ ~~.~.~ acac ss3sa~ o~xesa-se~~cz ~7~nn6er. 32D-Z~fS619 Per City of Hutchinson policy, I am requesting approval of out of state travel for Doug Johnson to the U.S. Composting Council Conference & Trade Show January 28- 31,2003 in Las Vegas Nevada. This conference was budgeted for 2003, and I recommend approval. Randy DeVries • • ~~ CHANGE ORDER NO. 2 CITY OF HUTCHINSON -ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234-4209 sheeel of 1 ONTRACTOR: Schoe & Sons Contracting, LLC Lettin No. 4 & 5 Project No. 02-11 345 Wllklns St, Montevideo MN 56265 Project Location: Oak SVeet NE DESCRIPTION OF CHANGE: 1) Reduction of quantities of plan~uantity items due to reduction in street width. 2) Reduction of payment for Class 5 Aggregate Base (25°k Crushed due to test failures. Dated: 1 111 712 00 2 Item No. Spec. Ref. Item Name Unlt Quantity Unit PNce Amount DECREASE ITEMS 1 2105 Common Excavation (EV) Cu Yd -93 $4.75 ($441.75 1 2211 Aggregate Base (CV) Class 5 (25°h Crushed) Cu Yd -108 $13.79 ($1,489.32 1 2511 Geotextile Filter T 5 Sq Yd -312 $0.80 $249.60 2 2211 Aggregate Base (CV) Class 5 (25% Crushed) (See Attachment A) Lum Sum -1 $8,389.84 ($8,389.84 NET DECREASE --.--------•----------------°------------- (510,570.51 In accordance with the Contract and Specifications, the contract amount shall be adjusted In the amount of E10,570.51 (add)/{deduct). An extension of -0-days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONSlDEDUCTIONS THIS ADDITION/DEDUCTION TOTAL $482,396.90 E2,828.72 (510,570.51) 5474,453.11 PROVED: Contractor ATED: APPROVED: Mayor DATED: PROVED: Director of Engineering DATED: APPROVED: City AdminisVator DATED: I L y~h~ Red Price Agg. Oak St • • • Reduction in Pa ent For CL 5 A re ate Pro'ect No. 02-11 Lettin No. 5 Date 17-Dec-02 Street Oak Street, Mcleod Ave. to Northwoods Ave. Unit Price $13.79 Total A re ate Placed C 1872 No. Sam les Tested 4 Sam le No. Cu. Yd. Sam led % DeducU Crushin % Deduct/ 200 Sieve Total Deduct In Unit Price Pay Unit Price Pay Lot G5 468.00 0.25 0.00 $3.45 $10.34 $4,840.29 G6 468.00 0.25 0.00 $3.45 $10.34 $4,840.29 G7 468.00 0.25 0.15 $5.52 $8.27 $3,672.23 G8 468.00 0.25 0.15 $5.52 $8.27 $3,872.23 Total 1872.00 $25,814.88 Total Reduction in Pa ent $8,389.84 Pa Total Amount $17 425.04 12J17/02 ,~ P Oa ~~ PG ~~ P Page 1 ~~h~ i, k ,,,, ~' City of Hutchinson • FEE: a5,~ APPLICATION FOR GAMBLING DEVICES LICENSE A,oproved by. Building Fire Application shall be submitted at Police least _ days prior.to the Gambling ocbasion ~ / n(~Q~ ~~ ~/'~' AND I . l `" I, ame f Authorized Officer of am of esignated Gam lin Organization Manager Hereby submit in duplicate this application for a license to conduct the game of gambling in accordance with the provisions of the City of Hutchinson Ordina NO. 655 and Minnesota- atutes p r 349 for they license,, ea ending ~ ~h~ s u~hOr r za (f ng Manager o organization A. The following is to be completed of the organization: ~ • 1. True Name: (last) r 2. Residence Address: ~ duly authorized officer ~~ t) e) (street), (city) (at e) (~ ) 3, Date of Birth: ~ 4• Place of Birth /~ ~~ (mo/day/year) (cit /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yea No ~! If Yes, explain B,, The following is to be completed by de igne.ted gambling manager of organizations -f ~ 5 ~ T 1. True Name: ~JC~ Q /~ (last) (ff~r`s~t,)~~/ /r~/7~mi/c}~e) - ,. ~ 2, Residence Address: <J ~~ ~/~T/~ ~fPif'l5 /~/ / ~~//~~ (treat) (city) (atata)~~~zip~ 3, Date of Birth: (.~ 4. Place of Birth: / ~ /~~ (mo/day/year (city/state) • ~~'~~ .. .}. '~ 5. Have you-ever been convicted of ~ criae other than a • traffic offense? Yes No If yea. explain _ 6. How long have you been a member of the organization? __,~~ TS 7. Attach a copy of the official resolution or official actin designating you gambling aanager. C. Came Information: 1. Place where gambling devices will be used ' 2. Date or dates gambling devices will be used (date and/or day(s) 3. Hours of_the day gambling devices will be used: of week) From A.M. To A.M. p.M. P.M. 4. Maximum number of players ' 5. Will prizes be paid in money or merchandise? 6. Will refreshments be served during the time the gambling devices will be used? Yes No If so, will a charge be made for such refreshments? Yea NO D. Organization Information: • 1. Address where regular meeting_s~re hel ~ ~~ 2. Day and time of meetings !!l1 u~~ 3. Is the a pplicant organization organized under the laws of the State of Minnesota? Yea No • i t R ~ Q. How long ex has the organization been in e enp~ _~~ 4a. How many members in the organization? ? ~~ ~QS~~aI~ 5. What is the purpose of the organization 6. Officers of the Organization: Na e -r ,~ 1 ` Address ~ ~K~ Title /~ ~~P ~' . In ~ ~~ ~.f/JL/h/f ~ ~' ~ ~ / Tr,~ ~~ 7. Give names of officers or any other persona paid for services to the organization: , Name Address Title • ~~ ~~~ r `• 1 • D Organization Information: .(Continued) 8. In whose~cua't~dy ~ orga~ni\zation records be kept? Name / / ~ 7~~ Address 9. If the ~org nization carries sufficient insurance to compensate the players in the event any in3ury is sustained by players w}iile gumbling devices are used, or while on the licensed premises, please state the Name of Insurer- and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? 11. Attach a list o all active members of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company . 3. Amount and duration of bond 4. Application is hereby made for waiver of the bonding requirements. Yea No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitte Also, I have received from the City of Hutchinson a copy of th Ci y Ordi n e No. 655 relating to gamblimg. and I.will familiarize ys~ with the,gpn•~nts,thereof. cer of organiszation Date: _f Subscribed and sworn to e_f/~ore,meyy,eea n Lary public on this ~9~ day of ~ar~.~h,.ti ~ ~.~~~• 011 I.n ~~7], o Signatur® of Notary Public Commission expires'on ^,1-13-OCa Subscribed and sworn to before me a notary public on this day of 19 Signature of Notary Public Commission expires on MELISSA A. STARKE NCTARY WILLIC • MINNESCiA ~~~) Memo To: .Mayor and City Council Members From: Brad Emans, Fire Chief ~ 12/11/02 Re: Appointment of Fire Officers The fre department would like to recommend the fdlowing individuals for a two-year term: Assistant Chief Casey Stotts • Gary Fortier Battalion Chlef Weston Scott The appointment of Gary Fortier brings to an end the career of Assistant Chief Steve Schramm. Steve has served the residence of the Hutchinson fre district for 31'/z years! We will be honoring Steve at our annual appreciation banquet in 2003. If you have any questions regarding the appointments, feel free to contact me at 234-4211. Thank You! • ~ ~j~ Cky of MEMORANDUM POLICE /EMERGENCY MANAGEMENT SERVICES • TO: Chief Madson FROM: Sgt. Dobratz DATE: December 9, 2002 RE: Transient Merchant License Background As of today's date, I have completed a background investigation F,T9r esT Homier, Jr. Mr. Homier has applied with the City of Hutchinson for a Transient Merchant License. During the course of conducting this in the applicant's background that ti should be noted that~k. Homier app granted. This baGk~r~ur-d__was;a_ investigation ~ ~ ~" 3' _ If you have any questions or_f you i contact me. ~~~~ „~ T ,, ~. a . and investigation, I did not discover anything squalify them from:obfaining this license. It 'gustvf 2002 forthesame license, which was #fte ~feviousl~_~3nducted background this matter, please ~ ':`,~' +"2 ~ -x s ~ ~ ~ i~ I E ~I ~ ~.i. 'n r _ y~~ ~E'~",'~';. C2~`~' ~ti~' ~l9TCW'~NIhJ~; ~ ~~; J~JL-1~-~ ~R~4M; ~A ~~''~ ~1! ~5~9~'"S~ ~4P~ !%A1"I~I' G"~1~ MGM ~'"y~` ~~ryy ~~`` }~`qy ++ ~y ~y pp p ~"~' yy rypprry ~y ~ ~O R /~ `~ jy yy ~g ry~ ~9 ry~ y~~ ~p ~I ~b ^9 :~. +~~~~~ ~ M"G 174. f&y ~w.7 %~ L lw d 4 kJ#~~' 9~ ~LX X R1/ShA y I^ ! d'~'l'L~9.. ~~,N 1M A ," .r dux ~~~~a,r~~ NF'~1~ end C"SR" ~.x~ Ih~C~~~~"N CP "?~ 1~ C~t~ ~+E~h1N'`tT ~Gp~', ~ ~ -- w TJT~J'~ T';4~=''r~~ ITT?[~„~ I t'~ r1.~ ...._ ~r7~ H' ~a~~'T ~~ L~ FEES A~~ A ~~JC.~W ~°~ ~ ~/.4~~/~7°~ ~,pl i'~~~n~ of ~~p'~ iii ~:~~wr°d~ h ~r~l ~I~r~ ~~~ '+~~~ S~~~~~~~s~ ~5r ~',~ .,,nw.xxM.~~,~,.o~»wnx.n.,.~~w~.~.~.m..x °^,~~q.py~p '~ ~ ~',. ~b ~ ~ Q ~'~ } ~~. ~ ~ ~ 5~ $~'. r n. ~ •~ m µ w w w a a ®. ~. ~a a r a a s r r~ e, x, ~a . m w x~ w w a. ~a ~ . 4 4.7 "~mran>~r~t ~i~~w r~ ~y «r.w,x.m~„w.~w„~~,x~ww,~,ww,.y .p ~~'Nl+r der ~, ww, w,.w....w.~~ww~o,xnw~xwww.,wwnxw«www,« S ,~ ~ ~f~ ~ '~~~T~~ d~ ~~II' ~~~E, ~Nl~p'M,~N~ ~ ~It.~~"~~h1 ~?'~ ~~Y Mll~iSP~. 1~~T~N ~~~~ TAR ~'RAFCG Y~~1M~aI~,:~ ~" , ~~ H~~U~ F~ PUI'aG~'~I~N ~ PENA~Y E '~NR; 4n SENT, BY :, CITY OF HUTCHINSON; 234 4240; JUL-18-02 10:44AIA; PAGE 3 • DESCRIBE NATURE OF 8US1NE55 AND DESCRIBE ITEM OiFERED; DIRECT RETAIL SALE OF NEW FIRST QUALITY TOOLS AND GENERAL MERCHANDISE DESCRIBE METHOD OF DELIVERY: CUSTOMERS WILL TARE THE MERCHANDISE WITH THEM AT SHE TIME OF PURCHASE. DESCRIBE YOUR SOURCE OF SUPPLY - NAME d ADDRESS DF SUPPLIER: AOMIER DISTRIBUTTNG COMPAI~ P~CiHASES ~R AN Is~Fi~'RQ~L~TjJf,(FROUS STiPPT TFRC L7F ERLY • MF,$(:AANDT ~, TN DTTR WARFHDDCF TS RFPT FIJISHED WEEKLYa AND IS MANUFACTURED DOMESTICALLY AND IN THE ORIENT PROVIDE TWO {2) MCLEDD COUNTY PROPERTY ONNERS FOR CHARACTER REFERENCES: NAME d ADDRESS: SEE ENCLOSED NAME d ADDRESS: PHONE NUMBER: PHONE NUMBER; STATE LAST CITY YOU CARRIED ON SAF1E ACTIVITY: CITY/STATE NAME: LITCHFIELD, MN -ATE OF ACTIYIiY: FRDM: 1/23/03 TO: ~(23/D3 -2- ~~~~ SENT, BY: CITY OF HUTCHINSON; 234 4240; JUL-18-02 10:44AN; PAGE 4 i hereby certify I have completely filled out the entire above applica- tion and that the application is true, correct, and accurate.' I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchant Ordinance Nb. 673 is guilty of a misdemeanor and upon conviction thereof shall 6e punished by a fine not ex- ceeding 5500 or by imprisonment fora period n t exceeding 90 days or both, plus, in either case, the costs of prosecution, n `' Il~zo~oz Signatu of App scant Date • No applicetion rill be forwarded to the City Council unless received one week prior to the regular Council meeting completely Tilted out with required picture. OFFICE USE POLICE CHIEF RECOMMENDATION; • -3- ~~~ SENT. BY: CITY OF HUTCHINSON; • qs an applicant far a Peddlers/Solicitors/Transient `Ierchants Lloense Crom I hereby release the agency vith vhieh I am seeking application for licease, t:^,a Cite of Hutchinson, M-inneSOta, I am required to fur„ish info[^_ation vhSch that acer.r: oav uve in dete:rsining my moral, physical, ¢en:a: and fin ane!al gcal_:ica- tions. In this connection, I heFeby expressly authori:a release of env and :11 ia- ,'arxation +:hich you may have t~nce=sing ma, including ir.:oraation o; a con:ident:al or privileged nature. and any orgaoixatioa, coafpaay or peraon furnishing infot-z:ation to that agency as e:~ressly authorized above, Erom any llabiliCy for d:.-.ase vhich may result from furnishL'Tg the inforaatioa requested. 234 4240; JUL-18-02 10:44AN; PAGE 5 RELEASE OF INFOR.~t4TI0:i 1-.J • Applicant's Full Printed ~1A'-0e: (NART.F.S T'R FTTFR Tf'R 17(1MTFR,~$ (First) (?itddle) (Last) Applicsnt~s Address: 6(11 F_ T.AMCTUT Rnen uLTNTINGTCIAT IN h6750 (Kuc®er} (Street) HUNTINGTON IN 46750 (City) (County) (State b Zip) Applicant's Birth Dace: (Month C-ay) (Year) Applicant's Plate of Birth: HUNTINGTON TNTTTANA (City) (State) Applicant's Social Security No.; Appli^_xnt's Driti•er'a License ho.:, Jatr: 11/20/02 ~appi cant's Signature CHARLES F'' HOMIER. JR. ~ ~~~ L Memorandum TO: Mayor and City Council FROM: Brenda K. Ewing, rector of Human Resources RE: Flexible Benefit Plan Document and Plan Summary Document Restatement Resolution No. 12084 DATE: December 19, 2002 Attached are the City of Hutchinson Flexible Benefit Plan Document and the Flexible Benefit Plan Summary Description. Similar documents were approved by the Council in November 2002 that included language for the City of Hutchinson, but did not include the necessary reference to the Hutchinson Utilities Commission employees who are also covered by our Flexible Benefit Plan. The attached documents have been amended to reference Hutchinson Utilities. It is requested that you consider these documents and approve the restatement of the above plans as described in Resolution No. 12084. Please contact me if you have any questions. Thank you. Encl. • y~~) CITY OF HUTCHINSON RESOLUTION NO. 12084 RESOLUTION TO AMEND THE CITY OF HUTCHINSON (CITY & HUTCHINSON UTILITIES COMMISSION) FLEXIBLE BENEFIT PLAN SUMMARY PLAN DESCRIPTIONS EFFECTIVE JANUARY 1, 2(}03 WHEREAS, the City of Hutchinson, including the City and Hutchinson Utilities Commission, desires to offer its employees a flexible benefit program providing for reimbursement of medical expenses and dependent care expenses, and payment of employees' insurance premiums, and a plan entitled the City of Hutchinson Flexible Benefit Plan has been prepazed and submitted to the City Council with a recommendation for adoption; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Hutchinson amends its current Plan entitled City of Hutchinson Flexible Benefit Plan by adopting in whole the City of Hutchinson Flexible Benefit Plan bearing an effective date of January 1, 2003, and directs management to implement the Plan in accordance with its terms. l J Adopted by the Council this 23`d Day of December, 2002. Mazlin Torgerson, Mayor ATTEST: Gary D. Plotz, City Admuustrator • y ~1) ~J CITY OF HUTCHINSON FLEXIBLE BENEFIT PLAN SUMMARY PLAN DESCRIPTION (For employees of City of Hutchinson) January 1, 2003 3nnooz~a y 11) TABLE OF CONTENTS INTRODUCTION ..................................................................................... .....................................1 ELIGIBII,TI'Y .............................:.............................................................. .....................................1 CONTRIBUTIONS: SALARY REDUCTION ....................................... .....................................1 Social Security Impact .................................................................. .............................:.......1 PREMNM CONVERSION ..................................................................... .....................................1 HEALTH CARE REIMBURSEMENT .................................................... .....................................2 Eligible Health Caze Expenses ...................................................... .....................................2 Maximum Health Caze Reimbursement ....................................... .....................................3 Termination of Employment and Leave of Absence .................... .....................................3 COBRA Continuation Notice ....................................................... .....................................3 DEPENDENT CARE REIMBURSEMENT ............................................ .....................................6 Eligible Dependent Care Expenses ............................................... .....................................6 Maximum Dependent Caze Reimbursement ................................. .....................................6 Termination of Employment ......................................................... .....................................7 Dependent Care Tax Credit .......................................................... .....................................7 ENROLLMENT AND ADMINISTRATION ............................................ ....................................8 Election Process ............................................................................. ....................................8 Election Changes ........................................................................... ....................................8 Reimbursement Accounts and Account Forfeiture ........................ .................................. l l • Submitting Reimbursement Account Claims ................................. Reimbursement Account Claim Denial ......................................... ..................................11 ..................................12 Unpaid Leave of Absence .............................................................. ..................................12 Plan Amendment and Temunation ................................................ ..................................12 GENERAL INFORMATION .......................................:............................ ..................................14 STATEMENT OF RIGHTS OF PARTICIPANTS ................................... ..................................15 DEFINITIONS ........................................................................................... ..................................17 3nnoona y~i) INTRODUCTION Many employees don't view their benefits as compensation. They see pay and benefits as two separate programs. Actually, your pay and benefits together form your total compensation. With the Flexible Benefit Plan, you receive more choices in your benefit program and more flexibility in how your total compensation is allocated between pay and benefits. The Plan allows you to elect certain optional nontaxable benefits as alternatives to cash compensation that would be taxable. As a result, your total compensation is delivered more tax effectively. ELIGIBILITY Employees are not automatically eligible for the Flexible Benefit Plan. The Definitions section at the end of this document describes which employees aze Eligible Employees and the applicable Waiting Period before participation for newly hired employees begin. Sole proprietors, partners in a partnership arrangement and owners of 2% or more of the shazes of a Sub-S corporation aze not eligible to participate. CONTRIBUTIONS: SALARY REDUCTION The Flexible Benefit Plan allows you to elect to have a portion of your pay set aside (before any taxes have been deducted) to be applied to the payment of your shaze of the cost for the Optional • Benefits you select. The legal term for this process is "salary reduction". The advantage is that it reduces your federal and state income taxes and social security taxes (FICA). The maximum amount of salary reduction allowable in any Plan Year is shown in the Definitions section at the end of this document. Social Security Impact It should be noted that because the amount of your salary reduction is not subject to FICA taxes, it is also not included in determining your average wages for Social Security benefit purposes. For example, if you reduce your salary in one yeaz from $20,000 to $18,000 through use of this Plan, the salary included in your Social Security wage history for that yeaz would be $18,000 rather than $20,000. The exact effect this will have on your Social Securitybenefits is based on your pay history throughout your working career, your marital status, and other factors. One potential effect is that your Social Security benefits maybe reduced. PREMIUM CONVERSION This benefit allows you to use before-tax dollars to pay the employee shaze of the premiums for certain employer-sponsored benefit plans such as group medical insurance. The available plans aze listed in the Definitions section at the end of this document. If you decide to use this opfion, your portion of premiums will be deducted from your pay before taxes. 3nnooz~a 1 yU~ • Your share of the cost will be determined annually by the Employer. If there is an increase or decrease in your share of the cost during the plan year, the Employer may on a reasonable and consistent basis, automatically make a prospective increase or decrease in your salary reduction contribution. HEALTH CARE REIMBURSEMENT If you elect to participate in the Health Care Reimbursement Benefit, contributions you designate will be credited to a bookkeeping account on your behalf. This account will be used to reimburse you for eligible health care expenses for you and your dependents that aze not reimbursed by insurance. Eligible Health Care Expenses You may use your Health Care Reimbursement Account to be reimbursed for most of the "out-of- pocket" expenses you incur for medical caze. Allowable expenses for medical care include: • Medical and dental expenses which are covered but not paid by insurance (deductible amounts paid before benefits begin and the percentage of chazges not covered) • Vision and hearing expenses including examinations, eyeglasses, contact lenses, laser eye surgery, hearing aids and seeing-eye dogs • • Fees paid to doctors, chiropractors and hospitals • Dental caze including orthodontia • Routine physical examinations, x-rays and lab fees • Prescription drugs including insulin and birth control pills • Special equipment bought or rented because of a physical problem (wheelchairs, crutches, orthopedic shoes, etc.) • Ambulance service and other transportation costs necessary to receive medical caze • Other expenses which would otherwise qualify as legitimate medical care deductions for federal income tax purposes excluding premiums you pay for health insurance Medical expenses that are reimbursed by insurance, insurance premiums, and expenses for long term care are not eligible. Insurance premiums your spouse pays through his/her employer will not be reimbursed through this account. Expenses for which you aze reimbursed through your Account may not be claimed as deductions for income tax purposes. • snnoazVa y~~) Maximum Health Care Reimbursement The maximum amount you may elect for the Health Caze Reimbursement Account is shown in the Definitions section at the end of this document. The amount available for reimbursement is limited to the amount that you designated as your contribution for the Plan Yeaz and is not limited to contributions that have been made to your Account at the time of reimbursement. You may submit requests for reimbursement up to 90 days following the end of the Plan Yeaz. Termination of Employment and Leave ojAbsence If your employment terminates, or you take an unpaid leave of absence, eligible expenses incurred prior to your sepazation will be reimbursed up to the amount remaining of your annual election. Eligible expenses incurred after your separation will be reimbursed only if you elect to continue contributions and benefits. Your rights to legally mandated continuation coverage aze described in the COBRA Continuation Notice found at the end of the section. The Employer may also allow continuation coverage for participants, even if it is not legally mandated. A description of the Employer's specific policy is contained in the Definitions secfion of this document. If you elect to continue benefits, you must make the required payments in a timely manner. If you take an unpaid leave of absence under the provisions of the Family and Medical Leave Act ("FMLA"), and do not return to employment following the end of the leave, your coverage will terminate at the end of the FMLA leave. At that time, you may have the right to continue benefits as described in the COBRA Continuation Notice found at the end of this section. If your leave of absence is due to a period of duty in the Uniformed Services ofthe United States and lasts more than 31 days, you may also continue this coverage. COBRA Continuation Notice Federal law requires that most employers sponsoring group health plans offer employees and their families the opportunity for a temporary extension of health coverage (called "continuation coverage") in certain instances where coverage under the plan would otherwise end. This notice is intended to inform you, in a summary fashion, of your rights and obligations under the continuation coverage provisions of the law. You and your spouse should take the time to read this notice carefully. As an employee electing to participate in the Health Caze Reimbursement Optional Benefit, you may have a right to choose this continuation coverage ifyou lose your coverage because of a reduction in hours of employment or the temrinafion of your employment (for reasons other than gross misconduct on your part), or ifyou are a retiree, because your employer has filed for Chapter 11 reorganization.. If you aze the spouse of an employee covered by the Health Caze Reimbursement Optional Benefit, you may have the right to choose continuation coverage under the plans for any ofthe following four reasons: • 1) The death of your spouse; 3nnoozva 3 y ~l) • 2) The termination of your spouse's employment (for reasons other than gross misconduct) or reduction in your spouse's hours of employment with the Employer; 3) Divorce or legal sepazation from your spouse; or 4) Your spouse becomes enrolled for Medicaze benefits. In the case of a dependent child of an employee covered by the Health Caze Reimbursement Optional Benefit, he or she may have the right to continuation coverage if coverage is lost for any of the following five reasons: 1) Death of a parent; 2) The termination of a pazent's employment (for reasons other than gross misconduct) or reduction in pazent's hours of employment with the Employer; 3) Parents' divorce or legal separation; 4) A parent becomes enrolled for Medicaze benefits; or 5) The dependent ceases to be a "dependent child" under the Flexible Benefit Plan. • For purposes of the above continuation provisions, dependent child includes a child bom to, adopted by or placed for adoption with the covered employee during the period of continuation coverage provided that the covered employee has elected continuation coverage. Under the law, the employee or a family member has the responsibility to inform the Employer of a divorce, legal separation, a child losing dependent status or Medicare enrollment under the Health Care Reimbursement benefit within 60 days of the qualifying event. The Employer will be awaze of the employee's death, termination of employment or reduction in hours without notice from the employee. When the Employer is notified or becomes awaze that one of these events has happened, the Employer will in turn notify you that you have the right to choose continuation coverage. Under the law, you have 60 days from the date you would lose coverage because of one of the events described above (or 60 days from the date you are provided with your continuation notice, if later) to inform the Employer that you want continuation coverage. You will have the right to continuation coverage in the event that the maximum amount of your required continuation payment for the remainder of the Plan Year does not exceed the maximum amount that you may receive in reimbursements from your health care reimbursement account for the remainder of the Plan Year. You may also have the right to continuation coverage under other • circumstances ifyour Employer has adopted such a policy. The policy adopted by your Employer is shown in the Definitions section of this document. 3nnaoz~a 4 ~~~ • The monthly cost for continuation coverage may not exceed one-twelfth of your election to the Health Care Reimbursement Optional Benefit plus a two percent administrative surcharge. For example, if you elected $600, your monthly continuation cost would be $51.00 [(600/12) x 1.02]. The Employer will provide you with the appropriate cost information if you become eligible for continuation coverage. If you do not choose continuation coverage, your Health Caze Reimbursement coverage will end. If you choose continuation coverage, the Employer is required to give you coverage which, as of the time coverage is being provided, is identical to the coverage provided for Health Care Reimbursement benefits to similarly situated employees or family members. Each person eligible for continuation coverage may elect that coverage separately. However, the law also provides that your continuation coverage may be cut short for any of the following reasons: 1) The Employer no longer provides health caze reimbursement benefits to any of its employees; 2) The premium for your continuation coverage is not paid in a timely fashion; 3) You become enrolled in Medicaze; or • 4) You elect this continuation coverage and then you become covered under another health caze reimbursement plan which does not contain any exclusion or limitafion with respect to apre-existing condition that applies to you. You do not have to show that you aze insurable to choose continuation coverage. However, under the law, you may have to pay a premium for your continuation coverage. The first payment will be due within 45 days after the date you initially elected continuation coverage. Thereafter, payments will be due on the first day of each month, and coverage will ternrinate on the due date if payment is not received within 30 days after the due date. If you have any questions about the law, please contact the Employer at the address shown on the General Information page at the end of this document. Also, if you have changed marital status, or you or your spouse have changed addresses, please notify the Employer at this same address. You may also have rights under state law to continuation coverage under medical, dental and group term life insurance plans offered by the Employer, if any. Please see the medical, dental and group term life insurance plan Summary Plan Description(s) for more detailed information. C~ 3nrzarzva y c_l~ DEPENDENT CARE REIMBURSEMENT If you elect to participate in the Dependent Caze Reimbursement Benefit, contribufions you designate will be credited to a bookkeeping account on your behalf. Expenses for dependent caze that aze considered employment-related expenses aze eligible for reimbursement from your Account. Eligible Dependent Care Expenses Eligible dependent care expenses aze those costs that you incur for caze of your dependents (i.e. day care) that enable you and your spouse if you are marred, to work. If you aze married, your spouse must be gainfully employed, afull-time student, or incapable of self-care. Eligible dependents are: • your dependent children under age 13; or a spouse or another dependent whose principal residence is your home, who is dependent on you for more than half of his or her support and who is mentally or physically unable to caze for himself or herself. Your eligible dependents may receive caze from a babysitter, dependent care center or someone who comes to your home. However, expenses for care of a dependent outside the home are eligible only • if the qualifying individual normally spends at least 8 hours per day in your household. Ifyou utilize a caze provider which Gazes for more than six nonresident persons, the caze provider must be licensed and comply with all applicable state and local laws. The types of expenses that are not reimbursable include care that is primarily educafional or medical in nature, education at the kindergarten level or higher, the cost of transportation to and from the caze facility and any portion of the cost for overnight camp. Household service expenses for food, clothing or entertainment (unless they are incidental to care) are not eligible. Also, services provided by your child under age 19 (or someone you can claim as a dependent on your tax return) aze not reimbursable. Maximum Dependent Care Reimbursement The maximum reimbursement you can get from your Dependent Caze Reimbursement Account is $5,000 per Plan Yeaz. This will be paid to you on a pre-tax basis (without income tax or FICA tax withholding). However the tax benefit from these reimbursements is subject to limitations. You will be required to declare on your income tax return the amount of reimbursement, if any, that exceeds certain limits that aze imposed by the tax laws. For example, the maximum reimbursement in a calendar year is $5,000 or $2,500 if you are married and file a sepazate return. In addition, your tax- free amount may not be more than whichever of the following limitations apply to you: • If you aze single, your earned income (after salary reduction) for the yeaz the expenses were incurred; or 3nnooz~a 6 y ~~) • If you aze marred and your spouse is working, your earned income (after salary reduction), or the earned income of your spouse, whichever is less, for the yeaz the expenses were incurred. For purposes of applying the earned income limit, earned income generally means income from employment (such as wages, salaries, tips, etc.). If you are married and your spouse iseither afull- timestudent or is physically or mentally incapable ofcaring for himself or herself, you must assume an earned income ofno more than $200 in any one month if you have only one qualified dependent, or $400 in any one month if you have more than one qualified dependent. Termination of Employment If your employment terminates or you take an unpaid leave of absence, you may submit requests for reimbursement of dependent caze expenses incurred during the Plan Yeaz up to 90 days following the close of the Plan Yeaz, provided however that the dependent caze expenses were incurred before the last day of the Plan Yeaz. Eligible dependent caze expenses incurred after your separation but before the end of the Plan Yeaz will be reimbursed up to the amount remaining in your Account. Dependent Care Tax Credit You cannot claim a Federal Dependent Caze Tax Credit on your income tax return for dependent care expenses reimbursed from this Account. Also, amounts reimbursed through this Account will reduce, dollar for dollar, the maximum expenses available for determining the tax credit. • In general, the Dependent Care Tax Credit allows you to reduce the amount of federal income taxes you owe by giving you a credit against your tax liability. The amount of the credit is a percent of eligible dependent care expenses. The percentage varies from 20% to 35% depending on your adjusted gross income. The amount of eligible expenses toward which the credit can be applied is limited to the lesser o£ 1) $3,000 for one child ($6,000 for two or more children), or 2) the earned income of the lower earning spouse. In certain cases, it maybe more advantageous for you to claim a tax credit for your dependent care expenses rather than pay for those expenses through a dependent care reimbursement account. You may want to consult your tax advisor. Following are some very rough "rules of thumb.,, If you aze married filing a joint return and have two or more qualifying dependents, your family adjusted gross income will probably need to exceed $39,000 before the dependent caze FSA will yield greater tax savings than the tax credit. Also remember that because the limit on eligible expenses for the tax credit is $6,000, many individuals who use the dependent caze FSA for the full $5,000 will be able to use the tax credit on qualifying expenses in excess of $5,000 (up to the $6,000 limit). • snnoozVa L~ • If you have only one qualifying dependent and your eligible expenses exceed $3,000, the Dependent Care FSA may yield greater tax savings, even at lower income levels. Eligible dependent caze expenses for one dependent are limited to $3,000 for purposes of the tax credit and $5,000 purposes of the Dependent Care FSA. Finally, you should be aware that you will be required to report the name, address and tax identification number of your dependent care provider on your tax return if you use either the tax credit or the Dependent Care Reimbursement Optional Benefit. ENROLLMENT AND ADMINISTRATION Efection Process Each yeaz you will have the opportunity to re-enroll in the Plan. Reimbursement account elections do not carry forward from one yeaz to the next. Elections must be in writing on the form provided and received prior to the fast day of the period of coverage. If you fail to return the required election form, you will receive the Deemed Election shown in the Definitions section at the end of this document. Election Changes Once an election becomes effective, it stays in effect until the following Plan Yeaz. You may not . change your election during the Plan Year except under the following circumstances. 1) You may revoke an election and make a new election for the remainder of the Plan Yeaz if a change in status occurs and the election change satisfies the consistency rule defined below. A new election must be filed within thirty (30) days after the date of the change in status and will be effective on the Status Change date shown in the Definitions section at the end of this document. A change in status means any of the following: • Change in your legal marital status due to marriage, divorce, death of a spouse, legal separation or annulment. • Change in the number of your dependents because of birth, adoption, placement for adoption, or death. • Change in the employment status of you or your dependent such as termination or commencement of employment, strike or lockout, commencement or return from an unpaid leave of absence, change in work site. In addition, if you or your dependent has a change in employment status that affects eligibility under an employer plan, that is a change in status. • Events that cause a dependent to satisfy or cease to satisfy eligibility requirements of an employer plan such as gain or loss of student status, reaches the limiting age for benefits or any similaz circumstance. • Change in residence of you or your dependent. • 3nnoozva ~~~~ • The consistency rule requires that any election change must be due to and correspond with a change in status that affects eligibility for coverage under this plan or another employer's plan. With respect to accident or health plans, a change in status that affects eligibility includes a change in status that results in an increase or decrease in the number of dependents who may benefit from coverage under the plan. The consistency rule requires that coverage be added or dropped only for an individual who has gained or lost eligibility. Further, an election change to cancel coverage for an individual who gains eligibility under another employer plan satisfies the consistency rule only if that individual actually becomes covered under such plan. If you or one of your dependents become eligible for continuation coverage under COBRA or any similaz state law, you may increase the amount of your Premium Conversion election to pay such premiums. 2) You may revoke an election under a group health plan and make a new election on a prospective basis that corresponds with the special enrollment rights provided by the Health Insurance Portability and Accountability Act of 1996 (IAA), including the enrollment of both new and pre-existing dependents. 3) If you take an FMLA Leave, you may revoke an election for group health coverage and make another election for the remaining portion of the period of coverage as maybe provided for under the Family and Medical Leave Act. 4) You may change your election with respect to an accident or health plan if you aze required to • provide coverage for a child due to a court order, judgment or decree resulting from a divorce, legal sepazation, annulment, or change in legal custody. You may cancel or terminate coverage for the child under the plan if the court order or decree requires your former spouse or another person to provide coverage for the child but only if you or your former spouse or another person subject to the order certifies that such coverage is in fact provided. 5) Lf you or a dependent becomes enrolled for Medicare or Medicaid benefits (other than coverage limited to benefits for distribution of pediatric vaccines), you may make a corresponding election change to cancel accident or health plan coverage under this Plan for yourself or the dependent. Conversely, if you or your dependent is not enrolled in an employer-sponsored accident or health option under this Plan because you were enrolled to receive Medicaze or Medicaid benefits and later become ineligible for such benefits, you may make a correspondmg election change to elect coverage for yourself, or your dependent. 6) If there is a change in the cost or coverage of a benefit (excluding the Health Caze Reimbursement Account), you may revoke your election with respect to that benefit and make a new election for the remainder of the plan yeaz. Changes in cost or coverage include the following: • Automatic changes - If the cost of a benefit you aze purchasing with Premium Conversion increases (or decreases) during the plan yeaz and you aze required to make • _ a corresponding change in your election, the Employer may, on a reasonable and snnooz~a 9 y~~~ • consistent basis, automatically make a prospective increase (or decrease) in your elections. • Signifcant cost changes - If the cost of a benefit option significantly increases or decreases during the plan yeaz, you may make a corresponding prospecfive election change. You may commence participation in an option that decreases in cost. You may revoke an election for an option that increases in cost and, if another option that provides similaz coverage is available under the plan, elect to receive coverage under that option. Cost increase or decrease for this purpose means a change in the amount of the elective contributions required under this plan, and may result from actions taken by you or the Employer. With respect to the dependent care reimbursement only, a dependent caze provider who is not your relative may impose a change in cost which pemuts you to make a new election. • Significant curtailment of coverage - If there is a significant curtailment of coverage under a benefit option, you may revoke your election and receive coverage on a prospective basis coverage under another option providing similar coverage. If the curtailment of coverage involves a loss of coverage, you may drop coverage if no other similar benefit option is available under the plan. A significant curtailment with a resulting loss of coverage includes: HMO not available in geographic azea of residence, coverage not helpful because lifetime or annual cap has been reached, a substantial decrease in medical caze providers in a PPO network or HMO, a hospital dropping out of the plan or network, reduction in benefits for a certain illness or • injury in which a participant or family member is currently in a course of treatment, an increase in deductible, copay, out-of-pocket cost-sharing limit or any other similaz fundamental loss of coverage. • Addition or improvement of a benefit option - If a new benefit option is added to the plan, or if coverage under an existing option is significantly improved during the plan year, you may revoke your election and elect coverage under the new or improved benefit option on a prospective basis. • Change in coverage under another employer plan -You may make an election change that is on account of and corresponds with a change made by your dependent or former spouse under another employer plan i£ a.) the dependent's or former spouse's elecfion change would be allowed under this plan, orb.) the dependent's or former spouse's employer plan permits an election for a plan yeaz that is different from the plan yeaz for this plan. • Loss of coverage under other group health coverage -You may add coverage on a prospective basis if you or your dependent loses coverage under a group health plan sponsored by a governmental or educational institution. If you aze a new employee, you may file an election after meeting the Waiting Period shown in the Definitions section at the end of this document. If you have been on an PMLA Leave or absent due to a period in the Uniformed Services, that leave time will count towazd your satisfaction of the service requirement. New employees must make elections within 30 days of the satisfaction of the • Waiting Period or they will receive the Deemed Election shown in the Definitions section. 3nnooz~a 10 y~~ • Reimbursement Accounts and Account Forfeiture Each time you are paid, contributions you allocate for Health Caze Reimbursement or Dependent Care Reimbursement are recorded in a health caze account or dependent care account on your behalf. Note these accounts are for bookkeeping purposes only; no money is actually held in the accounts. You may submit claims incurred during a Plan Yeaz for up to 90 days after the end of the Plan Year. Any balance remaining in vour account/s) after this date cannot be Daid to you or carried forward into the next Plan Year. You should therefore careful! ay nticipate vour needs or the ear before determining the amount of vour election. These forfeitures will be used to offset the reasonable administrative expenses of the Flexible Benefit Plan. Submitting Reimbursement Account Claims In order to be reimbursed, eligible reimbursement account expenses must have been incurred during the Plan Yeaz while you are a participant in the Optional Benefit. Expenses aze considered incurred on the date the services were provided. You may not receive advance reimbursement for future or projected expenses. Eligible health caze claims will be reimbursed up to the full amount of your election, reduced by previouslypaid claims. Eligible dependent caze claims will be reimbursed up to the balance in your account at the time reimbursement is requested. You request reimbursement from your account by submitting a claim form and documentation showing the amount, date the expense was incurred, nature of the expense and the. name of the • provider. You must include bills, invoices, receipts, or other statements from an independent third party verifying expenses. Irr addition, you must certify that the expense has not been reimbursed or is not reimbursable under any other plan. To be reimbursed for health Gaze expenses, if the expense is covered by medical insurance, you must fast submit the expenses to your insurance company to obtain whatever reimbursement is available from that source. The Plan Administrator will make a determination on claims submitted for reimbursement within 30 days of receipt unless a detemunation cannot be made due to reasons beyond the control of the Plan Administrator. In this case a 15 day extension is available if you are notified of the extension within the initia130 day period. If a deternination on a claim cannot be made because you did not provide sufficient information, you have 45 days from receipt of a request to provide the required information. Requests for reimbursement may be submitted for up to 90 days following the close of the Plan Yeaz in which the expenses are incurred. You will be reimbursed directly. Payments will not be made to providers. Your Employer does not guazantee that the amounts reimbursed through this Account will be excludable from gross income for federal or state income tax purposes. It is your responsibility to determine whether or not each payment you receive is a qualified excludable expense. You may wish to consult a tax advisor for assistance. ~J 3nnooz~a 11 ~~~ • Reimbursement Account Claim Denial Ifyour reimbursement account claim is denied, you will receive notice in writing, stating the specific, reasons for the decision. If you do not agree with the decision, you can request that the decision be reviewed by filing a written request with the Plan Administrator for review within 180 days after receiving notice that the claim has been denied. The Plan Administrator will review your appeal and give you written notice of a final decision within 60 days after receiving a request for review. Unpaid Leave oJAbsence If you take an unpaid leave of absence (including an FMLA Leave or USERRA Leave), at your option you may continue any or all of your benefits under the Plan as long as you make the required contributions. You have the opfion of making contributions in the following ways: 1) AFTER-TAX PAY AS YOU GO: You can make after-tax payments to the Employer on or before each pay period (when contributions would have been taken). Any delinquent payments must be made within 30 days of their due date; or 2) PRE-TAX PAY AS YOU GO: You can make pre-tax payments during your leave out of any payments you receive during your leave, such as vacation pay, sick pay, wage continuation; or Payments made under option 2) will be made on a pre-tax (that is, salary reduction) basis. All salary • reduction contributions must be made within the same Plan Yeaz in which the leave began. In addition, the Employer may enforce the catch-up Pay On Return option if you fail to make agreed upon pay-as-you go payments, regardless of whether or not an agreement was made in advance ofthe leave, to the extent permitted by state law. If your participation in the Plan temunates during an unpaid leave of absence and you return from leave during the same Plan Yeaz, your election for that Plan Yeaz will be automatically reinstated unless you revoke it in accordance with election change rules described above. If your coverage under a FSA terminates during an unpaid leave (either because of election revocation or non- payment ofpremium) you have two options: reinstate the original amount elected prior to the leave, and make up the missed contributions through higher salary reductions for each remaining payroll period during the plan year, or reduce the original election amount by the contributions missed during the leave, maintaining the same level of salary reduction for subsequent payroll periods. In either case, expenses incurred while coverage was not in effect aze not reimbursable. These same options apply if your leave of absence is due to a period of duty in the Uniformed Services of the United States and that duty lasts more than 31 days. Plan Amendment and Termination The Flexible Benefit Plan has been designed to comply with all current laws regarding flexible benefit plans. The Employer may change, amend or terminate the Plan, or any portion thereof, at any time. If the Plan is terminated, you will not lose your right to benefits accrued prior to Plan • termination. 3nnaoz~a 12 ~~~ • • This Summary Plan Description merely summarizes the benefits provided pursuant to the Plan, and is not the legally controlling document. All determinations regazding benefit entitlement and Plan provisions aze based upon the actual Plan documents, which aze available for inspecfion at the office of the Plan Administrator. 3nrzooz~a 13 y~~ GENERAL INFORMATION • Name of Plan: City of Hutchinson Flexible Benefit Plan Plan Sponsor: City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Plan Administrator: City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 320-587-5151 Employer Identification Number: 41-6005253 Plan Number: 502 Type ofPlan: The Flexible Benefit Plan is a cafeteria plan under Section 125 ofthe Internal Revenue Code, allowing a choice between cash and certain qualified benefits. The Plan is unfunded, with contributions and benefits paid out of the general assets ofthe Employer and therefore has no trustee. Plan Year: January 1 through December 31 Funding: Reimbursement account benefits are entirely self-funded by the Employer, through salary reduction contributions. The medical, dental and group teen life insurance coverage purchased through the Premium Conversion option of this Plan is provided through insurance contracts, though the Premium Conversion benefit under this Plan is not insured. For questions or service of legal process contact the Plan Administrator at Attn: Finance Director City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 320-587-5151 • 3nnaoz~a 14 ~ ~~) • STATEMENT OF RIGHTS OF PARTICIPANTS As a participant in the medical reimbursement plan, you are entitled to certain rights and protections under the Employee Retirement Income Security Act of 1974 (ERLSA). ERISA provides that all plan participants shall be entitled to: 1) Receive Information About Your Plan and Benefits Examine, without charge, at the plan administrator's office and at other specified locations, such as worksites and union halls, all documents governing the plan, including insurance contracts and collective bazgaining agreements, and a copy of the latest annual report (Form 5500 Series), if any, filed by the plan with the U.S. bepartment of Labor and available at the Public Disclosure Room of the Pension and Welfare Benefit Adnunistrafion. • Obtain, upon written request to the plan administrator, copies of documents governing the operation of the plan, including insurance contracts and collective bazgaining agreements, and copies of the latest annual report (Form 5500 Series) and updated summary plan description. The administrator may make a reasonable charge for the copies. • • Receive a summary of the plan's annual financial report. The plan administrator is required bylaw to fiunish each participant with a copy of this summary annual report. 2) Continue Group Health Plan Coverage Continue health caze coverage for yourself, spouse or dependents if there is a loss of coverage under the medical reimbursement plan as a result of a qualifying event. You or your dependents may have to pay for such coverage. Review this summary plan description and the documents governing the plan on the rules governing your COBRA continuation coverage rights. Prudent Actions by Plan Fiduciaries In addition to creating rights for plan participants ERISA imposes duties upon the people who aze responsible for the operation of the employee benefit plan. The people who operate your plan, called "fiduciaries" of the plan, have a duty to do so prudently and in the interest of you and other plan participants and beneficiaries. No one, including your employer, your union, or any other person, may fire you or otherwise discriminate against you in any way to prevent you form obtaining a welfare benefit or exercising your rights under ERISA. n U snnooz~a 15 y~~~ • Enforce Your Rights If your claim for a Welfaze benefit is denied or ignored, in whole or in part, you have a right to know why this was done, to obtain copies of documents relating to the decision without chazge, and to appeal any denial, all within certain time schedules. Under ERISA, there are steps you can take to enforce the above rights. For instance, if you request a copy of plan documents or the latest annual report from the plan and do not receive them within 30 days, you may file suit in a Federal court. In such a case, the court may require the plan administrator to provide the materials and pay you up to $110 a day until you receive the material, unless the materials were not sent because of reasons beyond the control of the administrator. If you have a claim for benefits which is denied or ignored, in whole or in part, you may file suit in a state or Federal court. In addition, if you disagree with the plan's decision or lack thereof concerning the qualified status of a domestic relations order or a medical child support order, you may file suit in Federal court. If it should happen that plan fiduciaries misuse the plan's money, or if you aze discriminated against for asserting your rights, you may seek assistance from the U.S. Department of Labor, or you may file suit in a Federal court. The court will decide who should pay court costs and legal fees. If you aze successful the court may order the person you have sued to pay these costs and fees. If you lose, the court may order you to pay these costs and fees, for example, if it finds your claim is frivolous. Assistance with Your Questlons • If you have any questions about your plan, you should contact the plan administrator. If you have any questions about this statement or about your rights under ERISA, or if you need assistance in obtaining documents from the plan administrator, you should contact the neazest office of the Pension and Welfaze Benefits Administration, U.S. Department of Labor, listed in your telephone directory or the Division of Technical Assistance and Inquiries, Pension and Welfaze Benefits Administration, U.S. Department of Labor, 200 Constitution Avenue N.W., Washington, D.C. 20210. You may also obtain certain publications about your rights and responsibilities under ERLSA by calling the publications hotline of the Pension and Welfaze Benefits Administration. • 3nnoozVa 16 u~~~ DEFINITIONS Eligible Employee: A full-time employee of the Employer who is regulazly scheduled to work an average of at least 30 hours per week. Apart-time employee of the Employer who is regulazly scheduled to work more than 20 hours per week. U Waiting Period: Eligible Employees may begin participation on the first day of the month following their date of employment Maximum Salary Reduction Contribution: $8,500 plus the amount necessary to fully pay the participant's portion of the cost for benefits under the Premium Conversion Optional Benefit. Premium Conversion Plans: Participants may elect to use Premium Conversion to pay for the cost of the following benefits: Medical, Dental, Group Term Life. Maximum Health Care Reimbursement Account: You can allocate any amount you wish to a Health Caze Reimbursement Account up to a maximum of $3,500. Health Care Reimbursement Continuation Coverage: Continuation coverage will be made available only if the amount of required payments for the remainder of the Plan Yeaz does not exceed the maximum amount available to the Participant or Qualified Beneficiary for reimbursement for the remainder of the Plan Yeaz. Maximum Dependent Care Reimbursement Account: You can allocate any amount you wish to a Dependent Caze Reimbursement Account up to a maximum of $5,000. See the Dependent Care Reimbursement section of this document for other restricfions on the amount of this election. 3nnooz~a 17 ~~~ Deemed Election: Anew Eligible Employee who fails to return the required enrollment form will be deemed to have elected to receive all of his or her compensation in cash. Any premiums will be paid on an after-tax basis; no Reimbursement Accounts will be established. All other Eligible Employees who fail to return the required enrollment form will be deemed to have elected continued participation in the Premium Conversion Optional Benefit, if applicable. No Reimbursement Accounts will be established. Status Change: An election made as the result of a status change will be effective on the first day of the payroll period, following receipt of the election form by the Plan Administrator. However, an election change made due to a special enrollment right in the Health Insurance Portability and Accountability Act of 1996 will be effective as of the date required by that Act. n LJ snnoozva 18 y~~ • SUMMARY PAGES Defmitions Employer: City of Hutchinson Optional Benefits means those components checked below: X Premium Conversion as described in Article VII X Health Caze Reimbursement as described in Article VIII X Dependent Care Reimbursement as described in Article D{ Effective Date of Plan: January 1, 1991 of Restatement: January 1, 2003 and ending on the subsequent December 31 and the 12 month period ending on each December 31 thereafter. Plan Year: Period beginning on the Effective Date and ending on the subsequent MONTH/DAY and the 12 month period ending on each MONTH/DAY thereafter. X Period begimung on January 1, 2003 and ending on the subsequent December 31 and the 12 month period ending on each December 31 thereafter. Eligibility and Waiting Periods • The following employees are eligible to participate in the Plan. New employees may begin participation on the new employee Mid-Yeaz Entry bate. (Check all that apply.) X Full-time employees working an average of at least 30 hours per week. X Permanent part-time employees working more than 20 hours per week. X Eligible employees as indicated above aze eligible to participate in all Optional Benefits adopted by the Employer to be included in the Plan. The following employee classifications aze eligible for only the following Optional Benefits adopted by the Employer to be included in the Plan: Premium Conversion _ Health Caze Reimbursement Dependent Care Reimbursement The Mid-Year Entry Date for a new employee is: Fast day of the month following ()days of service as a Qualified Employee Fast day of employment as a Qualified Employee X Other: For employees of the City of Hutchinson: The first day of the month following date of employment. For employees of Hutchinson Utilities Commission: The first day of the month • following date of hire for the Premium Conversion and Dependent Caze Reimbursement Optional Benefits. The fast day of the month following satisfactory completion of six months of service for the Health Caze Reimbursement Optional Benefit. 3nnaoz~a y~-~ • The Mid-Year Entry Date for a Participant with an Election change event as defined in Section 6.2 or returning from a FMLA or USERRA Leave is: X First day of the payroll period following receipt of an Election First day of the month following receipt of an Election Other: Leased Employees The term "Qualified Employee" in Section 2.23 _ Shall X Shall not include Leased Employees, meaning any person who is an employee of the Employer and who provides services to an Employer where: 1) such services are provided pursuant to an agreement between an Employer and any other person (leasing organization); 2) such person has performed such services for the Employer on a substantially full time basis for a period of at least one yeaz pursuant to Code Section 414(n)(2); and 3) such services are performed under primary direction or control by the recipient. Salary Reduction Contributions Maximum Salary Reduction Contribution: • X For Employees of the City of Hutchinson: $8,500 plus the amount required to fully pay the Participant's share of the cost for benefits under any Premium Conversion Optional Benefit available through the Plan. X For Employees of Hutchinson Utilities Commission: $8,000 plus the amount required to fully pay the Participant's share of the cost for benefits under any Premium Conversion Optional Benefit available through the Plan. Other: Maximum Health Care Reimbursement in any Plan Year: For Employees of the City of Hutchinson: $3,500 For Employees of Hutchinson Utilities Commission: $3,000 Elective Employer Contributions Benefit Credits available under Section 4.2 (check all that apply): X No Benefit Credits aze available under the Plan. Benefits under the Plan aze provided solely through Salary Reduction contributions. Benefit Credits aze provided in the following amount: • 3nnooz~a 2 ~~~~ Benefit Credits shall be allocated by the Employer to offset the Participant's cost for Optional Benefits elected pursuant to Article VI in the following order: Benefit Credits in excess of a Participant's cost for Optional Benefits will be paid to the Participant as additional taxable cash Compensafion. In equal amounts on each paycheck Other: Benefit Credits in excess of a Participant's cost for Optional Benefits will be forfeited by the Participant and aze not available as additional taxable cash Compensation. Benefit Credits will be paid to the Participant as additional taxable cash Compensation. Participation During Unpaid Leave (Section 3.4) A Participant on an unpaid leave of absence (including an FMLA Leave or USERRA Leave), may choose to pay for Optional Benefits elected under any of the options • checked below (select all that apply): PRE-PAY: Paying pre-tax before the leave begins the amounts that will become due during the leave out of payroll checks; X AFTER-TAX PAY AS YOU GO: Remitting after-tax payments to the Employer on or before each pay period during the leave, with all delinquent payments to be made within thirty (30) days of their due date; X PRE-TAX PAY AS YOU GO: Pre-tax salary reduction contributions from payments to the Participant (i.e., sick pay, wage continuation, short term disability benefits or vacation pay) during the leave; or X PAY ON RETURN: From'paychecks following the leave on a pre-tax basis. Participant must make up all amounts owing for Plan Yeaz, must elect this payment opfion before the Unpaid Leave commences and Employer must approve. (NOTE.• THISOPTIONISNOTAVAILABLE TD EMPLOYEES OF THE CITY OF HUTCHINSON.) Continuation of Coverage (Section 3.5) X For Employees of Hutchinson Utilities Commission: Continuation coverage is available to all Participants and Qualified Beneficiaries in the Health Care Reimbursement Optional Benefit, regazdless of account balance. n U snnooz~a 3 ~~~~ • X For Employees of the City of Hutchinson: Continuation coverage in the Health Care Reimbursement Optional Benefit will be made available only if the amount of required payments for the remainder of the Plan Year does not exceed the maximum amount available to the Participant or Qualified Beneficiary for reimbursement for the remainder of the Plan Year. Safe Harbor Rules Related to Re-Employment (Section 6.5) X Participant who returns to work within 30 days of termination will automatically resume their original election unless another intervening event has occurred which would permit a change in election. A Participant who returns to work more than 30 days after termination will be treated as having a change in status and have the opfion of resuming the original election or making a new election. Participants who return to work may not resume the original election and may not participate in the plan for the rest of plan yeaz. Deemed Elecfions Deemed Election to be applied in Section 6.3 (check all that apply): X Participant deemed to have elected to receive his full Compensation in cash. • X Participant deemed to have elected to receive the same Premium Conversion election as existed on the last day of the immediately preceding Period of Coverage, if applicable. (NOTE.• THIS OPTION DOES NOT APPLY TO EMPLOYEES OF HUTCHINSON UTILITIES CQMMISSION.) Participant deemed to have elected the following coverage under Employer sponsored accident and health, disability and group term life benefits: Employee only medical coverage Other: X There aze no deemed Elections for the Health Care Reimbursement or Dependent Care Reimbursement Optional Benefits. Governing Law Jurisdiction: X Minnesota Other: City of Hutchinson Date of Execution By • Its 3nnaoz~a 4 ~~~ • Policy No. 2.22 CITY OF HLJTCHINSON POLICY -CITY SERVICES- FEE SCHEDULES FOR CITY DEPARTMENTS NO.2.22 DATE 12-2002 updated Source: City Council Fee schedules aze adopted annually by the City Council for various departments and services. The specific fee schedules aze attached and include: ^ Building Permit Fees (inc]uding Plan Review, State Surchazge, Plumbing Permit) • Planning Commission Item Fees ^ General Public Works Rates • Mapping and Printing Chazges • Water Department Construction Water Policy/Fee ^ Water Department Bulk Water Purchase Fee Schedule ^ Municipal Sewer & Water Connection Policy • Commercial Fees for Compost Facility ^ Recreation Department Fee Schedule • Licenses and Pemut Fees (including Police Fees) ^ HRA Housing Loan Subordination Request Fee • Monthly Utility Rates (Water Rates, Sewer Charges, Garbage Rates) ^ Hutchinson Fire Department Service Rates ~~~~ CITY OF HUTCHINSON BUII.DING PERNIIT FEE SCHEDULE 2002 MAY 1999 -STATES . Ff. CONSTRUCTION VALUATION DATED ANNUALL Dwellings: Main Floor $63.55/sf. 2nd Floor $31.77/sf. Slab on Grade $63.SSIsf. Basements: Finished $21.62/sf. Semf-finished $17.24/sf. Unfinished $12.66 Crawl Space $ 9.00/st Fireplace Valuation: Masonry $6,000.DO 0-Clearance $4,000.00 Porches: 3 Season Porch $43.84/sf. 4 Season Porch $59.10/sf. Garages: Garage-attached $19.35/sf. Garage-detached $15.80/sf. E CONSTRUCTION VALUE PERMIT FEES $1 - $500 $19.97 ~1 _ $2,OOD $19.97 for the first $500 plus $2.66 for each additional $100 or frection thereof to and Including $2,000 $2,001 - $25,000 $59.90 for the first $2,000 plus $11.98 for each additional $1,000 or fraction thereof to and including $25,000 $25,001 - $50,000 $335.41 for the first $25,000 plus $8.66 for each additional $1,000 or fraction thereof to and including $50,000 $50,001 - $100,000 $551.71 for the first $50,000 plus $5.99 for each additional $1,000 or fraction thereof to and including $100,000 $100,001 - $500,000 $851.18 for the first $100,000 plus $4.66 for each additional $1,000 or fraction thereof to and including $500,000 $540,001 - $1,000,OOD $2714.58 for the first $500,000 plus $.3.99 for each additional $1,000 or fraction thereof to and Including $1,000,000 $1,000,001 and Up $4711.08 for the first $1,000,000 plus $3.58 for each additional $1,000 or fraction thereof. PENALTY FEE Double the Permit Fee -per City Administrator's memo of 5-17-88 PLAN REVIEW FEE SCHEDULE n Review is 65% of the Building Permit Fee. 1997 UBC Sec. 107.3 8 When a plan or other data Is required to be submitted by ~ction 106.3.2, a plan review fee shall be paid to the Building Official at the time of submitting plans and spec cations for review. Said plan review fee shall be 65% of The Building Permit Fee. FEFSL7~ y ~~,) STATE SURCIin1tG>; r'>ir: ~c:ur:liu,.a Pe_nnits with Fixed Fees .............................................................................(surcharge) $ .50 obile home, Demolition, Fence, Sign, Moving, Excevation, Curb Cut, Residential Reroof, ~identlal Reside, Residential Window Replacement, Decks, Driveway and Sheds) Valuation up to $1,000,000 $1,000,000 to $2,000,000 $2,000,000 to $3,000,000 $34000,000 to $4,000,000 $4,000,000 to $5,000,000 $5,000,000 and over 2 MIII (.0005) x Valuation Valuation - 1,000,000 x .0004 + $500 Valuation - 2,000,000 x .6003 + $900 . Valuation - 3,000,000 x .0002 + $1,200 Valuation - 4,000,000 x .0001 + $1,400 Valuation - 5,000,000 x .D0005 + $1,500 PLUMBING PERMIT FEE SCHEDULE WATER and/or SEWER and/or GAS CONNECTION FEE (for inspection) WASTE & VENT UNDERGROUND, ROUGH IN AIR & MANOMETER TEST CONSTRUCTION WATER COMMERCIAVINDUSTRIAL COMMERCIAL PLUMBING TER METER FEES GAS CONVERSION CONNECTION (Switch from fuel oil to natural gas) GAS APPLIANCE REPLACEMENT MECHANICAL FEE SAC (Sewer Access Charges) and WAC (water Access Charges) SEWERNVATER HOOKUP & ACCESS FEE $100.00 each or maximum of $200.00, plus Surcharge Fee $50.00 each or maximum $100.00 $100.00 Valuation $ _ x 1 9'° =fee As per cost set by Water Department plus Surcharge Fee. $100.00 plus Surcharge Fee $15.00 Insp. + $15.00 Admin. _ $30.00 plus Surcharge Fee $15.00 Insp. + $15.00 Admin. _ $30.00 or Valuation $_ x 1 % whichever Is greater. Applicable to parcels annexed after 1-1-1993 - Conflnn amount with City Engineering Dept. Applicable to parcels not previously assessed -Confirm with City Engineering Dept. FH2E SPRINKLER SYSTEM PERMIT FEE SCHEDULE NEW OR ADDITIONAL FIRE SPRINKLER Fee is equal to 1 % (.Ot) of the total fire sprinkler contract amount, plus a state SYSTEMS surcharge of $.50 Revised 3-02 • Revised 2-21-01 --- ~~~m~ ` FIXED FEE PERMTT SCHEDULE .8 2 FAMILY RESIDENTIAL REROOFING $30.00 plus Surcharge Fee 1 8 2 FAMILY RESIDENTIAL RESIDING $30.00 plus Surcharge Fee 1 & 2 FAMILY RES. WINDOW REPLACEMENT $30.00 plus Surcharge Fee MANUFACTURED (MOBILE) HOME INSTALL $100.00 plus Surcharge Fee and $30.00 Excavation (InGudes Gas Inspection) DECK PERMIT $30.00 plus Surcharge Fee UTILITY SHEDS $30.00 plus Surcharge Fee EXCAVATION/TEMPORARYPERMlT $30.00 plus Surcharge Fee SIGN PERMIT 30 cents per square foot with a minimum fee of $30.00, plus Surcharge Fee and Excavation Permit Fee if a ground sign. MOVING PERMIT $100.00 for any structure plus Surcharge Fee and Excavation Permit Fee If applicable. DEMOLITION PERMIT $50.00 plus Excavation Permit Fee and Surcharge Fee. Also a separate deposit check of $50/day for the first 10 days and $100/day thereafter up to a maximum of 30 days. GAS TANK REMOVAL IS INCLUDED UNDER DEMOLITION PERMITS. CURB CUT, DRIVEWAY APRON & HARD SURFACING DRIVEWAY PERMIT $30.00 plus Surcharge Permit Fee. ~NCE PERMIT $30.00 plus Surcharge Permit Fee. FINISH BASEMENT $60.00 plus Surcharge Permit Fee. MISCELLANEOUS FEE SCHEDULE RENTAL COMPLAINT INSPECTION N/C -provided upon receipt of written and signed complaint letter to the City Fire Chief CONSTRUCTION WATER See Water Department construction water policy for fees EXISTING HOME INSPECTION (FMHA) $50.00 ASSESSMENTS Require assessment search -confirm with Engineering Dept. ELECTRICAL SERVICE FEE See Agreement between MCPA, City of Hutchinson & Hutchinson Utilities PARKLAND DEDICATION See Subdivision Agreement & Municipal Code OTHER INSPECTIONS AND FEES` $45.00 per hour 1. Inspections outside of normal business hours (minimum charge -two hours) 2. Relnspecticn fees assessed under provisions of Section 108.8 3. Inspections for which no fee is specifically Indicated (minimum charge -one-half hour) 4. Additlonal plan review required by changes, additions or revisions to approved plans (minimum charge --one-half hour) `Or the total hourly cost of the jurisdiction, whichever Is the greatest. This cost shall Include supervision, overhead, equipment, hourly wages, fringe beneFlts of the empbyees involved. ~::~. . BUILDING PERMIT FEE SCHEDULE CHART EHeclrve: March 1.2001 VALUE PERMIT PLAN SURCHARGE VALUE PERMIT PLAN SURCHARGE REVIEW REVIEW $500.00 $19.97 $12.98 $0.50 $600.00 $22.63 $14.71 $0.50 $700.00 $25.29 $16.44 $0.50 $800.00 $2i.96 $18.17 $0.50 $900.00 $30.62 $19.90 $0.50 $1,000.00 $33.28 $21.63 $0.50 $1,100.00 $35.94 $23.36 $0.55 $1,200.00 $38.60 $25.09 $0.60 $1,300.00 $41.27 $26.82 $0.65 $1,400.00 $43.93 $28.55 $0.70 $1,500.00 $46.59 $30.28 $0.75 $1,600.00 $49.25 $32.01 $0.80 $1,700.00 $51.91 $33.74 $0.85 . $1,800.00 $54.58 $35.47 $0.90 $1,900.00 $57.24 $37.20 $0.95 $2,000.00 $59.90 $38.94 $1.00 $3,000.00 $71.88 $46.72 $1.50 $4,000.00 $83.86 $54.51 $2.00 $5,000.00 $95.84 $62.29 $2.50 $6,000.00 $107.82 $70.08 $3.00 • $7,000.00 $119.80 $77.87 $3.50 $8,000.00 $131.77 $85.65 $4.00 $9,000.00 $143.75 $93.44 $4.50 $10,000.00 $155.73 $101.23 $5.00 $11,000.00 $167.71 $109.01 $5.50 $12,000.00 $179.69 $116.80 $6.00 $13,000.00 $191.67 $124.58 $6.50 $14,000.00 $203.65 $132.37 $7.00 $15,000.00 $215.63 $140.16 $7.50 $16,000.00 $227.61 $147.94 $8.00 $17,000.00 $239.59 $155.73 $8.50 $18,000.00 $251.56 $163.52 $9.00 $19,000.00 $263.54 $171.30 $9.50 $20,000.00 $275.52 $179.09 $10.00 $21,000,QO $287.50 $186.88 $10.50 $22,000.00 $299.48 $194.66 $11.00 $23,000.00 $311.46 $202.45 $11.50. $24,000.00 $323.44 $210.23 $12.00 $25,000.00 $335.42 $218.02 $12.50 $26,000.00 $344.07 $223.64 $13.00 $27,000.00 $352.72 $229.27 $13.50 $28,000.00 $361.38 $234.90 $14.00 $29,000.00 $370.04 $240.52 $14.50 30,000.00 $378.70 $246.15 $15.00 $31,000.00 $387.35 $251.78 $15.50 $32,000.00 $396.01 $257.41 $16.00 $33,000.00 $404.67 $263.03 $16.50 $34,000.00 $413.32 $268.66 $17.00 $35,000.00 $421.98 $274.29 $17.50 $36,000.00 $430.64 $279.91 $18.00 $37,000.00 $439.30 $285.54 $18.50 $38,000.00 $447.95 $291.17 $19.00 $39,000.00 $456.61 $296.80 $19.50 $40,000.00 $465.27 $302.42 $20.00 $41,000.00 $473.92 $308.05 $20.50 $42,000.00. $482.58 $313.68 $21.00 $43,000.00 $491.24 $319.30 $21.50 $44,000.00 $499.89 $324.93 $22.00 $45,000.00 $508.55 $330.56 $22.50 $46,000.00 $517.21 $336,19 $23.00 $47,000.00 $525.87 $341.81 $23.50 $48,000.00 $534.52 $347.44 $24.00 $49,000.00 $543.18 $353.07 $24.50 $50,000.00 $551.84 $358.69 $25.00 $51,000.QO $557.83 $362.59 $25.50 $52,000.00 $563.83 $366.49 $26.00 $53,000.00 $569.82 $370.38 $26.50 $54,000.00 $575.82 $374.28 $27.00 $55,000.00 $581.81 $378.18 $27.50 $56,000.00 $587.81 $382.07 $28.00 $57,000.00 $593.80 $385.97 $28.50 $58,000.00 $599.80 $389.87 $29.00 $59,000.00 $605.79 $393.76 $29.50 $60,000.00 $611.79 $397.66 $30.00 $61,000.00 $617.78 $401.56 $30.50 $62,000.00 $623.78 $405.45 $31.00 $63,000.00 $629.77 $409.35 $31.50 $64,000.00 $635.77 $413.25 $32:00 $65,000.00 $641.76 $417.14 $32.50 $66,000.00 $647.76 $421.04 $33.00 $67,000.00 $653.75 $424.94 $33.50 $68,000.00 $659.75 $428.83 $34.00 $69,000.00 $665.74 $432.73 $34.50 $70,000.00 $671.74 $436.63 $35.00 $71,000.00 $677.73 $440.53 $35.50 $72,000.00 $683.73 $444.42 $36.00 $73,000.00 $689.72 $448.32 $36.50 $74,000.00 $695.72 $452.22 $37.00 ~~m~ BUILDING PERMIT FEE SCHED ULE CHART Effective: March 1, 2001 Page 2 • VALUE PERMIT PLAN SURCHARGE VALUE PERMIT PLAN SURCHARGE REVIEW REVIEW 375,000.00 $701.72 $456.12 $37.50 $121,000.00 $ 949.53 $617.19 $60.50 176,000.00 $ 707.72 $460.01 $38.00 $122,000.00 $ 954.19 $620.23 $61.00 377,000.00 $713.71 $463.91 $38.50 $123,000.00 $ 958.86 $623.26 $61.50 578,000.00 $719.71 $467.81 $39.00 $124,000.00 $ 963.52 $626.29 $62.00 $79,000.00 $ 725.70 $471.71 $39.50 $125,000.00 $ 968.19 $629.32 $62.50 $80,000.00 $731.70 $475.60 $40.00 $126,000.00 $ 972.85 $632.35 $63.00 . 181,000.00 $737.69 $479.50 $40.50 $127,000.00 $ 977.51 $635.38 $63.50 382,000.00 $743.69 $483.40 $41.00 $128,000.00 $ 982.18 $638:42 $64.00 583,000.00 $749.68 $487.29 $41.50 $129,000.00 $ 986.84 $641.45 $64.50 584,000.00 $755.68 $491.19 $42.00 $130,000.00 $ 991.51 $644.48 $65.00 585,000.00 $761.67 $495.09 $42.50 $131,000.00 $ 996.17 $647.51 $65.50 586,000.00 $767.67 $498.98 $43.00 '$132,000.00 $1,000.83 $650.54 $66.00 587,000.00 $ 773.66 $502.88 $43.50 $133,000.00 $1,005.50 $653.57 $66.50 588,000.00 $779.66 $506.78 $44.00 $134,000.00 $1,010.16 $656.61 $67.00 589,000.00 $785.65 $510.67 $44.50 $135,000.00 $1,014.83 $659.64 $67.50. 590,000.00 $ 791.65 $514.57 $45.00 $136,000.00 $ 1,019.49 $662.67 $68.00 $91,000.00 $797.64 $518.47 $45.50 $137,000.00 $ 1,024.15 $665.70 $68.50 592,000.00 $803.64 $522.36 $46.00 $138,000.00 $1,028.82 $668.73 $69.00 $93,000.00 $809.63 $526.26 $46.50 $139,000.00 $1,033.48 $671.76 $69.50 594,000.00 $815.63 $530.16 $47.00 $140,000.00 $ 1,038.15 $674.79 $70.00 • 595,000.00 $821.62 $534.05 $47.50 $141,000.00 $1,042.81 $677.83 $70.50 596,000.00 $ 827.62 $537.95 $48.00 $142,000.00 $ 1,047.47 $680.86 $71.00 597,000.00 $833.61 $541.85 $48.50 $143,000.00 $1,052.14 $683.89 $71.50 598,000.00 $ 839.61 $545.74 $49.00 $144,000.00 $ 1,056.80 $686.92 $72.00 599,000.00 $845.60 $549.64 $49.50 $145,000.00 $1,061.47 $689.95 $72.50 $100,000.00 $851.60 $553.54 $50.00 $146,000.00 $1,066.13 $692.98 $73.00 $101,000.00 $856.26 $556.57 $50.50 $147,000.00 $ 1,070.79 $696.02 $73.50 $102,000.00 $860.92 $559.60 $51.00 $148,000.00 $ 1,075.46 $699.05 $74.00 $103,000.00 $865.59 $562.63 $51.50 $149,000.00 $ 1,080.12 $702.08 $74.50 5104,000.00 $870.25 $565.66 $52.00 $150,000.00 $ 1,084.79 $705.11 $75.00 $105,000.00 $874.92 $568.69 $52.50 $151,000.00 $1,089.45 $708.14 $75.50 5106,000.00 $879.58 $571.73 $53.00 $152,000.00 $1,094.11 $711.17 $76.00 $'07,000.00 $884.24 $574.76 $53.50 $153,000.00 $ 1,098.78 $714.21 $76.50 $'08,000.00 $888.91 $577.79 $54.00 $154,000.00 $ 1,103.44 $717.24 $77.00 5'09,000.00 $893.57 $580.82 $54.50 $155,000.00 $ 1,108.11 $720.27 $77.50 5'10,000.00 $898.24 $583.85 $55.00 $156,000.00 $ 1,112.77 $723.30 $78.00 5'11,000.00 $902.90 $586.88 $55.50 $157,000.00 $1,117.43 $726.33 $78.50 5'12,000.00 $907.56 $589.92 $56.00 $158,000.00 $1,122.10 $729.36 $79.00 5'13,000.00 $912.23 $592.95 $56.50 $159,000.00 $ 1,126.76 $732.40 $79.50 5'14,000.00 $916.89 $595.96 $57.00 $160,000.00 $1,131.43 $735.43 $80.00 S' 15,000.00 $921.56 $599.01 $57.50 $161,000.00 $ 1,136.09 $738.46 $80.50 5'16,000.00 $926.22 $602.04 $58.00 $162,000.00 $ 1,140.75 $741.49 $81.00 $'17,000.00 $930.88 $605.07 $58.50 $163,000.00 $1,145.42 $744.52 $81.50 18,000.00 $935.55 $608.11 $59.00 $164,000.00 $ 1,150.08 $747.55 $82.00 '19,000.00 $940.21 $611.14 $59.50 $165,000.00 $1,154.75 $750.58 $82.50 5'20,000.00 $944.88 $614.17 $60.00 $166,000.00 $1,159.41 $753.62 $83.00 I~°EE SCHEDULE ~C~R F'LANNINt; Ct~MMiSSION ITEMS Revised April 2000 ANNEXATION: ®etermined by State Planning Agency PLATTING: 150.00 plus $5.00 per lot plus recording fees. REZONING: S150.t10 PLANNED UNIT DEVELOPMENT: $150.00 plus recording fees. CONDITIONAL USE PERMIT: VARIANCE: VACATION OF' STREET, ALLEY, EASEMENT:_ ~150.OU plus recording fees. 150.OQ plus recording fees. ~150.UO.plus recording fees. LOT SPLITS: SINGLE ~ TV11G FAMILY - $50.00 plus recording fees/administrative and legal fees. MULTI-FAMILY, CC)MMERCIAL AND INDUSTRIAL - $100.00 plus recording fees/administrative and legal fees.. H:\F'LANCC7iVIM1\~EESCH~D.doc w~w W ~~ C~ ~M V ,V t/~ d U J m 0. ,~ ~, - ~~ G •~, Q •~ Y .~ Y ~ b O r Q ~ ~ o r° ~ O O ~ a"i ~ .+. N N N N ~ ~ Q1 Q r r (U tl7 ab N N ~ C C C C N N N ~ N N N C"'1 '~ O ~ f 0 N N p .Y N N [0 O- O- . O° O- N N v '-' o d a~ a~ m a~ ~ N ° CO N ~ iv m m m a i " ~ ~ m L .C ~ 7. 9+ 9. 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Charge for construction water shall be as follows: 550.00 f collected as part of the water meter fee with the plumbing permitl. 2. The conssuction water may be tweed on and off by and at the discretion of the contacor/property owns. 3. Yo water meta shall be installed at the property until the building has had a final inspection by the City Building and Inspections department unless a large meta must be plumbed in by the contractor. or by prior approval of the Building and Inspections personnel and the Water Departmrnt Supervisor. 4. If water is not available to the property whrn a request for service is made. "conmection to the closest fire hydrant will be allowed until water service is put into the property. Alta that time. it will be expected that the connection will be made to the water service line to the propem. It will be at the discretion of the City staff to determine that shook-up to a fue hydrant will be practical or appropriate. Factors to consider shall be distance. safety, traffic, etc. 5. .~Il plumbing, hoses. fittings, etc., shall be provided by the contractor. 6. Contractor shall install props backflow preventors on all connections made on to City potable water supply lines. Referrnce Minnesota Plumbing Code Section 4715.1900. the City must shut water otf if no backflow protection is installed. Contact the Hutchinson Water Departmrnt at 234-4222 regarding any of the above items. • ALL OTHER CONSTRUCTION 1. Charge for construction water shall be as follows: 5100.00 (collected as part of the water meta fee with the plumbing permit). '!. Vo water meta shall be installed at the property until the building has had a final inspection by the City Building and Inspections deparvnrnt. unless a lazge meta must be plumbed in by the contractor, or by prior approval of the Building and Inspections penormel. 3. If water is not available to the property when a request for service is made, connection to the closest Ere hydrant will be allowed until water service is put into the property. After that time, it will be expected that the connection will be made to the water service line to the property. It will be at the discretion of the City staff to determine that shook-up to a fire hydrant will be practical or appropriate. Factors [o consider shall be distance, safety, traffic, etc. 4. All plumbing, hoses, fittings, etc., shall be provided by the contractor. i. Contractor shall install props backflow prcvrntors on all connections made on to City potable water supply lines. Reference Minnesota Plumbing Code Section 4715.1900. The City must shut water off if no backflow protection is installed. City Ordinance 2 ] 9 Section 270:35 - ANo person, except an authorized municipal employee, shall rum on any water supply at the stop box. 7. Contact the Hutchinson, Water Department at 234-4222 for say of the above items. y~m~ _ t. ~ E ren a wing - o icy oc age ~1 ~j _: • • z.z: vIIJNICIPAL SE iVER & ~L'ATE~ C ONNECTION POLICY iOR E_~STING STRUC : ;.'RES WHIG: Ii4VE \OT BEEN PREbZOUSLY SERVED (~) INTENT: This policy isintended tii outline the TYPIC.aL, process used by those residents who aze inside [he City limits of Huuhinson, t;•ho are on oriva[e Weil and on-site septic sys[em. and who are considering connectin¢ [o municipal sanitary sewer and notable water. Typically, the City will extrnd municipal services via an improvement Project and assess the parcel for these services. Typically, the City will have services extended into the boulevard fronting the parcel attd place a curb stop valve. The vaivc will be left in an -off position. The sanitary sewer is just below ar along side the water service stop. If this is not the case, and street excavation is necessary to tap serviep, and/or assessments have not been previously paid a connection charge is likely and should be verified w~ the City Engineer. The ownenbuiider is responsible for extending the service lines from the curb stop into the structure, any inumal plumbing, pumpin¢ and collapsing of the septic tank. Intemai piumbin¢ includes the installation of a water meat on the service line with a shut off valve on both sides of the meter for isolation. The City will install the rcmou. Connectin¢ to municipal water is optional. If you choose not to connect to municipal waur, you must install a meter on your privau well for billing of sewage use. Most people opt to connect to municipal waur and utilize the well on their outdoor faucets only. !o no case can the City permit cross connections between the private welt and municipal water. Water shall be turned on only by City statT Connect to Sewer. Waur & Gas -- (550.00 for one or all three. Maximum lee 5200.001 Excavation Fee - iGapher State One gall to iocau utilitiest Waur Meur Fee fora 3/4' meter (3/4" meter is typical for homes -larger meters are available) Stau Surcharge on Permits Total Typical Permit Fee S 100.00 S 30.00 5 95.00 S .50 5223.50 'Assessment or connection char¢es in addition to the permit fees no[ed above will be charged based on cost to service the property and/or current City policy. ' WauvSewer/Garbage user tees: Contact Diane at 234-x204 or Sue at 2344253 'Inquires regarding municipal natural ¢as and electricity should be forwarded to Hutchinson Utilities. i~ ~~~.~ ren a wing - p um ingpermitwaterme erprices. oc age • 2.22 (a) (3) City of Hutchinson 2000 Plumbing Permit Water Meter Prices ~/;' $115.00 1" $200.00 1 %a" $435.00 2" $575.00 2" Compound $1340.00 2" Turbo $685.00 3" Compound $1710.00 3" Turbo $955.00 • d $2780 00 " . 4 Compoun 4" Turbo $1790.00 6"Compound $4980.00 6" Turbo $3140.00 • All meters provided with connections or flanges. •• Water department staff will approve /disapprove, or require the application of turbo or compound meters. y ~m~ RESOLUTION NO. 11675 • RESOLUTION SETTING FEE SCHEDULE FOR COMPOSTlTRANSFER FACILITY, CITY OF HUTCHINSON BE IT RESOLVED BY THE HUTCHINSON CITY COUNCIL THAT THE FOLLOWING IS THE FEE SCHEDULE FOR THE HUTCHINSON COMPOSTITRANSFER FACILITY AND IS EFFECTIVE AS OF APRIL 2, 2001: Policy 2.22 (p) CITY OF HUTCHINSON PC~LiCY -City Services- • GATE FEE CHARGES AT COMPOST/TRANSFER FACILITY DATE March 2001 SOURCE CSI Council NO. 2.22t1o) McLeod County Resident Leaves, Grass Clippings and brush (under 6° in diameter - IDrequired 8 bags emp.tied) ........................................................no charge Commercial Leaves and Grass Clippings (bio-core/paper bag - no plastic)....$10 per ton Commercial Leaves and Grass Clippings (plastic**') ................................$20 per ton Commercial Brush (under 6" in diameter) ...............................................$14 per ton Logs (6"diameter or greater) ...............................................................$24 per ton Pallets and Crates .............................................................................$34 per ton Stumps ............................................................................................$75 per ton Stump Chips ......................................................................................$5 per ton Clean Wood .....................................................................................$10 per ton Mixed Residential/Commercial Food Residuals ........................................$40 per ton Concrete ............................................................................................$5 per ton Asphalt ..............................................................................................$5 per ton **` - Plastic determination is at the discretion of the monRor and determined on a per load basis. Rates effective April 2, 2001. Adopted this 13"' day of March, 2001. Marlin Torgerson, Mayor • ATTEST: Gary D. Plotz, City Administrator y~m~ Hutchinson Parks, Recreation & Community Education 2003 Fee Schedule • YOUTH SPORTS/ACTIVITIES Adaptive Recreation $2 per session T-Ba1UBaseball - K-2nd grades $30 $23 - 14 sessions Baseball - 2'~-5th grades: Football Gymnastics Playball Flag Tackle Ages4&5 K-7'h grades Residents Girls Softball - 2°d~th grades $30 - 14 sessions $20 $l•S - 7 sessions $35 S38 - 14 sessions $15 - 6 sessions $20 S-1 S - 6 sessions $20 $l-5 - 6 sessions $30 $23 - 14 sessions Figure Skating 2003-2004 Season Tots-Delta $40 S36 - 13 -14 sessions Sunday Practice $50$38 - 17-14 sessions Outdoor Lessons $15 S-1~ - 6 sessions Rec Soccer -Indoor/Outdoor $20 $18 -164-1 sessions ~s Volleyball $20 $-IS - 6 sessions Open Skating Pass: Students/Seniors $20 Adults $30 Families $50 Open Skating Tours 6:30pm & Sun $2/youth/day Non-school days $3/adult/day Open Skating: School days $2/adult/day $3/family/day Open Skating Family How $3/adults $5/family Swimming Lessons $30 $23 - 10 lessons Open Swim $2.50 ~/person/day Open Swim Family Hour $5 $4/family Swim Package $20 $I3 - 10 swims $30 &23 -Senior Citizens Household (# of members) 1 member $40 S33 2 members S50 $43 • 3 members $60 $33 4 members $70 $63 5 members $80 &~5 6 members $90 $85 7 members $100 S95 Non-Residents Add $10 ADULT SPORTS Men's Basketball $9/game/team Adult Touch Football $9/game/team Slowpitch Softball Umpired Leagues - $9/game/team Volleyball Co-Rec $9/match/team Men's $9/match/team Sand $30/team/10 matches Women's $9/match/team Open Basketball $1 or $2/person Open Hockey $3/person/day Open Volleyball $2/person OTHER FEES Open Gym Sl or $2/persan Indoor Playground $1/child or $2/family Family Playground Pass $20 $13 West River Park Camping $10 -electric hook-up $15 $~ -water, sewer, electric Field Rental Shelter reservation Bleachers Picnic Tables $7.50 S6-/ 1'/a hours $25 or $15$28 /day $20 S1-5 /3 rows $10 S3/tablel4 table min 3-day rentaUwe move Civic Arena Dry Floor Ice Time Summer Ice $500/day $250/%: day $250 each add. day. $90 $83/hour youth rate 2002-2003 $90 $83/hour Rec Center Gymnasium $50 $48/hour Adult $25 $38/hour Youth Tennis Rental -Adults $10/court/hour Youth S6/court/hour Volleyball Rental $12/court/hour Swimming Pool $50 $48/hour Lobby $15/hour Roberts Park -Tournament Fee $30 $~5 /field/da y ~m~ 2r:` _ ren a wing - o icy oc age • ~J po13-49a.wp (2.22) LICENSE AND PERMIT FEES Update 1-2001 TYPE EFFECTIVE DATE Animal Impound Fee Animal Maintenance Fee Per Day. Animal License Tag (Dog/Cat) " Late Fee Alarm Monitoring Fee (per mo) Residential Commercial Industrial Carnival -deposit refundable Dance Permit Driver's License Verification Fee Gambling License Bingo License Gambling Devices Gambling Short Tenn Gambling License Investigation Garbage and Refuse Haulers Commercal Residential Recycling Massage Services Motor Vehicle License Verification Motorized Golf Cart Permit Notary Fee Parade Permit Peddler/Solicitor/Transient Merchant Penult Police Reports -copies Police Service of Papers Popcorn Stand Permit Public Auction Permit RecyGing Permit Second Hand Goods Dealers & Pawn Shops Tattoo License Taxi Cab License (per cab) Tobacco License Use of Public Property No Alcohol Use Alcohol Use Vehicle Storage Fee (per day) Short-term January 1 January 1 January 1 Annual Annual Short-term Short-term January 1 January 1 Annual January 1 2.22(h)(1) EEC 25.00 10.00 7.00 7.00 12.00 12.00 12.00 500.00 50.00 3.00 100.00 100.00 25.00 100.00 100.00 100.00 50.00 150.00 3.00 S.QO 1.00 25.00 25.00 day; 200.00 yr. 10.00 25.00 50.00 25.00 25.00 day, 200.00 yr. 100.00 yr. 150.00 3.00 150.00 500.00 1,000.00 10.00 y~m~ ~w. _ ren a wing - o icy ~ oc age LiCEtiSE AI~iD PERM i FEES -page 2 update i-200 i (2.22)(h)(2) r IOUOR LICENSE FEES: Club Liquor Llcense April 1 Under 200 members 300.00 201 - 500 members 500.00 501- 1000 members 650.00 1001-2000 members 800.00 2001-4000 members 1000.00 4001-6000 members 2000.00 Over 6000 members 3000.00 On-Sale Intoxicating Liquor License April 1 -pro-rate;refundable 3500.00 Off-sale Non-Intoxic. Malt Liquor License May 1 - no refund 250.00 On-Sale Non-Intoxic. Malt Liquor License May 1 - no refund 400.00 On-Sale Non-Intoxic. Malt Liquor License Short Term 100.00 Bottle Club (Set-up) April 1 75.00 ' Wlne License April 1 (4-11-95) 400.00 Intoxicating Liquor Investigations 3~•~ Non-Intoxicating Liquor Investigatlons 1~•~ On-Sale Intox. Malt Liquor & Wine License April 1 550.00 On-Sale Intox. Sunday Temporary License 75.00 On-Sale Sunday Intoxicating Liquor License April 1 100.00 Temporary Liquor License Short-term 25.00/day 50.00 min. y~~ C -' _ ....., r+ca~CYC>L~uYmE3rT AUTH,gR1TY ~~~ t t Hassan ~t. c` wter.~nson. ~ii~nnesota 55350 ta• 312) 234•a~5! ? 12) 23.•a"e36 =ax: 612.23a•a2.o ta•1 E~UAt XUUSING OPPORTUNITY Memo To: Gan• Plotz Ciry Administrator Memo From: ]ean Ward, HRA, _:L~.r: u~7.~ demo Re: Fee for Housing Ldan Subordination Request Date: December l2, 1995 At the \'ovember 21, 1995 HR,~ Board mee:in2 the HRA Board considered charging propem owners for housing loan subordination requests. The HRA Board approved chazeing a minimal fee of 535.00 for housina.ioan subordination requests. The HR4 requests that this 525.00 housing loan subordination request lee be added to the Cin• tee schedule for consideration and appro~•al by the Ciry Council • • 3 i. y~~ City of Hutchinson Monthly Utility 2003 Rates Water rates cuRRENr RATE .. ~__ rJaTE Base Charge per water meter $4:64 55.00 Usage Residential /Retail 40 150,000 gallons per month $7-6g $1,70 Commercial 151,001 to 3,000,0000 gallons per month $A-93 $o q° Industrial Over 3,000,000 gallons per month $9:87 $0 70 Classifications are determined annually based upon useages recorded over, previous year Sewer Charges cuRRENr RATE «~~3 ~~T~ Base Charge per connection $3.00 $3.00 Usage Base upon December/January water usage $3.18 $320 Load Charges BOD over 200 .43 / Ib. a3 J Ib 7KDN over 45 $1.88/Ib. s1 ua/lb S Solids over 300 .32/ Ib. ~~/ Ib Garbage Rates -MONTHLY Tax 9.75% on charges for e~arbarye errs/urles C®unty tax Current X003 rate Current 2603 rate Current 2003 rate Container Size 30 30 60 60 9C 90 Std Service tvlonthly Rate 14.83 14.83 19.05 19.05 25.26 2526 With Weekly Valet Service 21.83 2t63 26.05 Zu.05 32.26 32.26 Senior Citizens Rate Every Other Week Std Service 11.88 ~ 1.98 Every Other Week Valet Service 18.96 ? 8.96 With income qualifications Senior Citizen Reduced Rate 2.50 2.5U Senior Citizen Reduced Rate With Valet 9.50 9.50 Senior Citizen Reduced Rate With Bi Weekly Valet 6.00 6.00 Storm V'1later rates cuRRRN-r RA~rE __; .'- r',il i ~ Class Class units 1.00 Golf Course, Park, Open Space Per acre/month ~ x'25 2.00 Single-family and Duplex Residential Per unit/month ~1~:T5 St75 3.00 Public & Private School & Institution Per sore/month SB 76 4.00 Multiple0 Family Residential & Church Per acre/month $8-28 S t 2A2 5.00 Commercial Industrial Per acre/month X514=18 ~ 22,17 Single Family and Duplex Residential Lots over 1 acre 2A 1 acre to 2 acres ~ ~ ;3 00 26 2 acres to 3 acres ~`~ :5.`5 2C 3 acres to 4 sores $5:5® 57.50 2D 4 acres to 5 acres $~09 $9.75 2E Lots over 5 acres (reference resolution 11637) ( per resolution 19837 adopted January 2001) Dec 23 n- y~m~ •M Hutchinson Area Health Care Hutchinson Community Hospital Burns Manor Nursing Home • Dassel Medico! Center 1095 Highway 15 South Hutchinson, MN 55350 (320) 234-5000 December 18, 2002 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: The boazd of directors of the Hutchinson Area Health Care (HAHC), as part of their regulaz meeting on December 17, 2002 considered two items, which need your authority to proceed. The first is for consideration of acceptance of the bids for the remodeling of space in Plaza 15 for Mental Health Outpatient remodeling project. The following is an excerpt from the minutes of the meeting. • "Mental Health Outpatient Bids. The Board reviewed the bid analysis (see attached) for the Mental Health Outpatient remodeling project located in the space presently occupied by Discount 70 in the Plaza 15 shopping center. It was noted that bid pack #4 and #11 were for supplies only and the bidders did not meet the requirements as outlined in the specifications. The total design and construction cost for this project is $1,112,599. Construction will start the end of January and anticipate date of completion is June 2003. Following discussion, Houle made a motion, seconded by Snapp, to recommend to the City Council to reject the bids from MidCentral Door Co and Kendel] Doors & Hazdwaze, Inc (bid pack #4) and Construction Supply (bid pack # 11) for bidding materials only; and to select the lowest qualified bid in all categories. All were in favor. Motion carried." The second item considered at the meeting was a request for a replacement Coulter HmX Hematology Analyzer. The following is an excerpt from the minutes: "Coulter HmX Hematology Analyzer. The hematology analyzer (MAXM) is approximately nine yeazs old and in need of replacement. We have had excellent service from the present MAXM unit but are recommending an upgrade to the system. This unit will provide a float screen for ease of viewing, less maintenance, and an enhanced quality control program. Automated reticulocyte • counting will also be added to the test menu to eliminate this labor extensive tech procedure. The proposed purchase price is $65,000/equipment, plus 60-month ~~~ • The Honorable Mayor Mazlin Torgerson and Members of the City Council Page two December 18, 2002 reagent agreement at $9695.00 annually, minus $3145.00 credit towards reagents for the laboratory information interface. This item is available through our group purchasing program (VHA) . • Following discussion, Allen made a motion, seconded by Snapp, to request authority from the City Council to purchase the Coulter HmX Hematology Analyzer through our VliA contractual relationship. All were in favor. Motion carried." Thank you in advance, for consideration of these requests. Duane Hoversten will be able to answer any questions you may have regarding these items at your meeting on Monday. Sincerely, _f • Philip G. Graves President /cs ~ ~~~ r1 LJ • e McGough Five Generations Building Confidenee HUTCHINSON AREA HEALTHCARE Project HEALTH PLAZA RENOVATION Amhkect: Homy EFving - CD Drawings 9118!02 Estimate #: CD Bids 11/26/02 Bid Description quantity Unit Totals Package CosUSF Totals Construction General Conditions 1 Ls $1.06 512,067 GenereVFinal Clean-u 1 Ls 51.50 517 000 Safe Bartiers and Controls 1 Ls 50.44 ;5 000 BP#t General Construction Pack~e __ __ _ _ 1 .__ Ls __ $8.66 _ _ 598,300 BP #2 Metals 1 Ls $3.48 539,500 BP #3 Finish Ca en and Millwork 1 ~s $3.25 536,935 BP #4 _ Doors, Frames and Hardware 1 Ls 54.48 550,621 BP #5 Glazing, Aluminum Doors and Windows 1 Ls $3.68 541,725 BP #6 D all S stems _ 1 Ls $9.97 5713,200 BP #7 _ Ceramic The ~ 1 Ls 51.44 516,325 BP #8 Acoustic Ceilin The 1 Ls $1.93 521,946 BP #9 Fluorin 1 Ls $3.41 538,708 BP #1D Painli & Wall Coveri _ 1 Ls 54.80 554,448 BP #11 S clattles 1 Ls 50.91 510,277 BP #12 Awnings Allowance (NO aids Received) 1 L.s $0.18 52,000 BP #13 Folding Partitions 1 Ls $0.54 56,132 BP #14 __ Mobile Store e 1 Ls $0.87 59,895 BP #15 Division 15 -Mechanical _ 1 Ls $17.59 3199,700 BP #i6 Division 16 -Electrical _ 1 Ls $9.06 _ 5702,790 BP #17 Hourly Services 7 Ls NA N Anticipated She Adds _ 1 Ls $1.41 516,000 Subtotal Construction Costs 11,350 SF 578.66 5892,787 _ Desi n & En ineerin Architectural 8 E ineerin Fees _ B Owne Arch. & E .Reimbursable Ex nses B Owne Mech. 8 Elecl. En Ineeri Fees B Owne Mech. & Elec. Reimbursable F~c enses B Owns Code Consukant B Owne Subtotal Design 8 Construction 11,350 SF 578.66 892,787 Miscellaneous Items Buildin PermRAlknvance 1 Ls $0.57 56513 Liabll~ Insurance 0.5083% °,6 $0.40 y1571 Infection Control Not Re ulr Testin Alowance B Owne SAC 8 WAC Allowance B Owne Hazardous Materials Surve and Abatement B Owne Builders Risk Insurance & Dedudlbles B Owne __ Contractor -Performance Bond Allowance 2.00% % 517,858 McGou h -Performance Bond Allowance N Subtotal 11,350 SF 58127 5921,727 Fees 8 Contingency ___ ConsWCfion Conti enc 10.00'y° °~ $8.12 592173 CM Reimbursable Expenses 579,564 CM Fee 1.75°k °A $1.69 579,136 Total Design & Construction Costs 11,350 SF 98.03 51,112,599 Location: Hutchinson, MN Estimate By: AR Checked By: JR Phone: (657)633-5050 2737 Fairview Avenue North, St Paul, MN 55113 Fez (651)6315673 ~ ~~~ McGough Five Generations Building Confidence BID RECAP AND CONTRACT AWARD RECOMMENDATIONS For Health Plaza Renovation Hutchinson Area Health Care Hutchinson, Minnesota • Bids Received and Publicly Opened November 26, 2002 ~ Bid Package #I -General Construction Package ~ Magney Construction, Inc. $ 98,300.00 L. S. Black Constructors, Inc. $139,000.00 Tekton Construction Company $189,250.00 Recommended for Contract Award Magney Construction, Inc. $ 98,300.00 #2 - Metals Anderson Iron Works Inc. $39,500.00 Magney Construction, Inc. $42,800.00 L. S. Black Constructors, Inc. $44,800.00 Minnetonka Iron Works, Inc. $47,325.00 Ben's Tool & Iron Work's Inc. $47,496.00 Recommended for Contract Award Anderson Iron Works Inc. S 39,500.00 • 2737 FAQLVIEW AVENUE NORTH ST.PAUL, MINNESOTA 55113-1372 PHONE: (651) 633-5050 FAX: (651) 633-5673 ~~~ McGough ~ Five Generations Building Confidence • Bid Package #3 -Finish Carpentry and Millwork Northem Woodwork, Inc. $36,935.00 Burgetts Inc. $41,700.00 Hauesentein & Burmeister Inc. dba H&B Specialized Products $43,741.00 Northwest Cabinets $44,845.00 Wilkie Sanderson $46,521.00 H.C. Osvold Company $47,528.00 Gray Wolf, Inc. $51,006.00 Magney Construction, Inc. $62,500.00 Gopher State Contractors, Inc. $70,383.00 Goebel Fixture Company $78,521.00 Recommended for Contract Award Northern Woodwork, Inc. $ 36,935.00 Bid Package #4 -Doors, Frames & Iardware • MidCentral Door Co. $32,858.00 (Material only) Kendell Doors & Hardware, Inc. $32,950.00 (Material only) Gopher State Contractors, Inc. $50,821.00 Tekton Construction Company $54,500.00 Louis Dammann & Sons Const. Inc. $57,264.00 LS Black Constructors, Inc. $59,350.00 Magney Construction $64,500.00 Recommended for Contract Award Gopher State Contractors, Inc. $ 50,821.00 Bid Package #5 -Glazing, Aluminum Doors, Windows Nationwide Glass Inc. $41,725.00 HILL Cladding Systems $64,430.00 Recommended for Contract Award Nationwide Glass Inc. $ 41,725.00 • 2737 FAIl2V~ W AVENUE NORTH ST.PAUI~ MMNESOTA 55113-1372 PHONE: (651) 633-5050 FAX: (651) 633-5673 ~~~~ McGough ~, ' Five Generations Bnildiris Contidenca • Bid Package #6 -Drywall Systems RTL Construction Inc. $113,200.00 Olympic Wall Systems, Inc. $116,800.00 Arming-Johnson Company $129,799.00 Custom Drywall, Inc. $137,000.00 Minuti-Ogle Co., Inc. $145,112.00 Berg Drywall, LLC $192,450.00 Recommended for Cont ract Award RTL Construction, Inc. S 113,200.00 Bid Package #7 -Ceramic The MCI, Ina dba Multiple Concepts Interiors $16,325.00 Grazzini Brothers $17,150.00 Recommended for Contract Award Multiple Concepts Interiors $ 16,325.00 Bid Package #8 -Acoustical Ceiling Tile Fobbe Acoustics $21,946.00 St. Cloud Acoustics $24,895.00 Louis Dammann & Sons Const. Inc. $26,179.00 Recommended for Contract Award Fobbe Acoustics $ 21,946.00 Bid Packa a #9 -Flooring MCI, Inc. dba Multiple Concepts Interiors $38,708.00 St. Paul Linoleum & Carpet Company $42,344.00 Recommended for Contract Award Multiple Concepts Interiors $ 38,708.00 2777 FAIRVIEW AVENUE NORTH ST.PAU4 MfNNF_SO'J'A 55113-1372 PHONE: (651) 633-5050 FAX: (651) 633-5673 y~~~ ~~ s McGou~h +, Five Generations Building Confidence ~J Bid Package #10 -Painting and Wall Coverin Fransen Decorating, Inc. $54,446.00 Steinbrecher Painting, Inc. $54,564.00 Sunrise Painting & Wallcovering $57,330.00 Swanson & Youngdale, Inc. $58,975.00 Rich Prairie Painters, Inc. $63,800.00 Wasche Commercial Finishes $66,590.00 Recommended for Contract Award Fransen Decorating, Inc. $54,446.00 Bid Package #11-Specialties Construction Supply Bartley Sales Company Inc. Magney Construction • Tekton Construction Gopher State Contractors $ 4,440.00 (Material only) $10,277.00 $10,700.00 $11,290.00 $14,600.00 Recommended for Contract Award Bartley Sales Company Inc. $10,277.00 Bid Package #12 -Awnings No bids received on this bid package Bid Package #13 -Folding Partitions Mahin Walz Incorporated $6,132.00 Hauesentein & Burmeister Inc. dba H&B Specialized Products $6,175.00 Recommended for Contract Award Mahin Walz Incorporated S 6,132.00 • 2737 FAIl2V~W AVENUE NORTH ST.PAUL, MINNESOTA 55113-I 172 PHONE: (651) 633-5050 FAX: (651) 633-5673 ~~~ McGou~h Five Generations Building Confidence #14 -Mobile Offisource $9,895.00 Recommended for Contract Award Off[source $ 9,895.00 L_J • Bid Package #15 -Division 15 Mechancial TEK Mechanical Service, Inc. Chappel Central, Inc. Plumbing & Heating of Willmar, Inc. Javens Mechanical Contracting Schwickert, Inc. Allied Mechanical of Hutchinson, Inc. Albers Mechanical Contractors, Inc. Hutchinson Plumbing & Heating, Inc. McDowall Company Feder Plumbing & Heating, Inc. Schadegg Mechancial, Inc. Egan Mechanical Contractors, Inc. Robert Gibb & Sons, Inc. Northwest Sheetmetal of St. Paul Recommended for Contract Award TEK Mechanical Service, Ioc. $199,700.00 $214,000.00 $215,640.00 $223,667.00 $224,749.00 $229,000.00 $230,400.00 $236,400.00 $237,540.00 $240,366.00 $242,600.00 $269,900.00 $294,770.00 $299,880.00 $ 199,700.00 2737 FAfRVIEW AVENUE NORTH ST.PAUL, MMNESOTA 55113-1372 PHONE: (651) 633-5050 FAX: (651)633-5673 y ~6~ McGough Five Generations Building Conf~~enca • Bid Package #16 -Division 16 Electrical Augusta Electric, Inc. $102,790.00 Egan-McKay Electrical Contractors, Inc. $109,499.00 L&S Electric, Inc. $118,800.00 Hunt Electric Corporation $119,900.00 Zinnel Electric Co. $120,000.00 Paul's Electrical Services, Inc. $120,951.00 Allied Electrical of Hutchinson $122,500.00 Electric Resource Contractors $135,006.00 Parsons Electric LLC $137,780.00 Quade's, Inc. $145,830.00 Recommended for Contract Award Augusta Electric, Inc. $ 102,790.00 Bid Package #17 -Hourly Services • Not Applicable C~ 2737 FAIRV~W AVENUE NORTH ST.PAU4 MINNESOTA 55113-1372 PHONE: (651) 673-5050 FAX: (65l) 633-5673 y~o~ Burns Manor Nursrng Home • Dasse! Medrea! Center • ~' 1095 Highway 15 South Hutchinson, MN 55350 (320) 234-5000 December 18, 2002 The Honorable Mayor Mazlin Torgerson and Members of the City Council Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: The board of directors of the Hutchinson Area Health Care (HAHC), as part of their regular meeting on December 17, 2002 considered two items, which need your authority to proceed. The first is for consideration of acceptance of the bids for the remodeling of space in Plaza 15 for Mental Health Outpatient remodeling project. The following is an excerpt from the minutes of the meeting. "Mental Health Outpatient Bids. The Board reviewed the bid analysis (see • attached) for the Mental Health Outpatient remodeling project located in the space presently occupied by Discount 70 in the Plaza 15 shopping center. It was noted that bid pack #4 and #11 were for supplies only and the bidders did not meet the requirements as outlined in the specifications. The total design and construction cost for this project is $1,112,599. Construction will start the end of January and anticipate date of completion is June 2003. • Following discussion, Houle made a motion, seconded by Snapp, to recommend to the City Council to reject the bids from MidCentral Door Co and Kendell Doors & Hazdwaze, Inc (bid pack #4) and Construction Supply (bid pack # 11) for bidding materials only; and to select the lowest qualified bid in all categories. All were in favor. Motion carried." The second item considered at the meeting was a request for a replacement Coulter HmX Hematology Analyzer. The following is an excerpt from the minutes: "Coulter HmX Hematology Analyzer. The hematology analyzer (MAXM) is approximately nine years old and in need of replacement. We have had excellent service from the present MAXM unit but aze recommending an upgrade to the system. This unit will provide a float screen for ease of viewing, less maintenance, and an enhanced quality control program. Automated reticulocyte counting will also be added to the test menu to eliminate this labor extensive tech • procedure. The proposed purchase price is $65,000/equipment, plus 60-month Hutchinson Area Health Care Hutchinson Community Hospital a~~~ • The Honorable Mayor Marlin Torgerson and Members of the City Council Page two December 18, 2002 reagent agreement at $9695.00 annually, minus $3145.00 credit towazds reagents for the laboratory information interface. This item is available through our group purchasing program (VHA) . Following discussion, Allen made a motion, seconded by Snapp, to request authority from the City Council to purchase the Coulter HmX Hematology Analyzer through our VHA contractual relationship. Al] were in favor. Motion carried." Thank you in advance, for consideration of these requests. Duane Hoversten will be able to answer any questions you may have regarding these items at your meeting on Monday. Sincerely, j r_ ,' l • Philip G. Graves President /cs • ~~~~ • AGREEMENT THIS AGREEMENT is between the City of Hutchinson, a Minnesota municipal corporation ("Lessor") and Mary Ann Wetherell and Gary Wetherell ("Lessee"). The lessee's have entered into a Purchase Agreement with the Lessor for the purchase of the following described real estate in the County of McLeod, State of Minnesota: That part of the West Half of the Northeast Quarter of Section 5, Township 116, Range 29, McLeod County, Minnesota, and that part of Lot 7 of the Auditor's Plat of the West Half of said Section 5 described as beginning at the Northeast corner of Lot 8 of said Auditor's Plat; thence on an assumed bearing of South along the~ast line of said Lot 8 a distance of 719.75 feet to the centerline of a township road; thence South 64 degrees, 04 minutes, East along said centerline a distance of 944.21 feet; thence North a distance of 1142.40 feet to a point bearing East from the point of beginning; thence West a distance of 849.13 feet to the point of beginning. AND That part of the West Half of the Northeast Quarter of Section 5, Township 116, Range 29, McLeod County, Minnesota described as commencing at the Northeast comer of • Lot 8 of the Auditor's Plat of the West Half of Section 5, Township 116, Range 29; thence on an assumed bearing of South along the East line of said Lot 8 to the centerline of a township road; thence South 64 degrees, 04 minutes East along said centerline a distance of 944.21 feet to the point of beginning of the parcel herein described; thence continue South 64 degrees, 04 minutes East along said centerline a distance of 81.18 feet; thence North a distance of 1177.90 feet to a point bearing East from the Northeast comer of said Lot 8; thence West a distance of 73.00 feet to a point bearing North from the point of beginning; thence South a distance of 1142.40 to the point of beginning. There currently exists a home, barn and outbuildings on the above described real estate which the lessee desires to continue to use. The lessee shall have the right to use the above captioned real estate home, barn and outbuildings. Rent: The lessee shall pay the lessor the sum of Five Hundred Dollars ($500.00) per month for the lease of the above described real estate and aforementioned buildings, which shall be due on the first day of each month. There is currently held as a deposit $3,000.00 by the City of Hutchinson. This shall be held by the City of Hutchinson until this agreement expires. Rental Term: This agreement shall commence June 2003, through May 31, 2004, unless terminated earlier by lessor. Lessor may terminate this agreement by giving a ninety (90) day notice of the termination. • ~ ~a~ Property Use: The lessee shall not allow the above captioned premises to fall into a . state of disrepair and shall be occupied by the lessee at all times. Assignment of this agreement is strictly prohibited unless agreed to by the lessor in writing. The use of the outbuildings by the lessee is specifically conditioned upon the lessee's premises to control all noxious weeds on the north side of Fifth Avenue so as to be in confomuty with all State, County or Township regulations. Should lessor at any time receive notice that lessee has not complied with said regulations concerning noxious weeds this agreement shall terminate immediately and lessor shall vacate the outbuildings on the north side of Fifth Avenue. Due to future project development, beginning January 1, 2004, lessee shall not use or occupy property north of Fifth Avenue. As an additional consideration of the lessee's use of said outbuildings there shall not, at any time, be any vehicles, equipment or materials of any kind stored outside of said outbuildings. Storage of said items outside of the outbuildings shall result in the immediate termination of this agreement requiring that the lessee vacate the outbuildings on the north side of Fifth Avenue. Salvage: Lessee shall be entitled to all salvage rights it enjoys by virtue of that certain Purchase Agreement entered into between lessee and lessor on the 30'~t day of July, 1998 and shall be entitled to salvage material, wood, windows, metal or any other goods, materials from and around the improvements located on the above described real estate, provided, however that the structural integrity of all buildings must be maintained at all times and that all windows and doors are secured to prevent the entry of vermin and to prevent unauthorized . access by individuals to the premises and appropriate safety standazds must be complied with at all times. Lessee may salvage from the premises all fixtures including but not limited to heating, plumbing and cabinetry improvements. Lessee acknowledges that all salvage operations must be completed by May 31, 2004 or prior to the ninety (90) day time period given by lessor as notice of an earlier termination of this agreement. This agreement supercedes any agreements currently existing between the Lessor and Lessee. IN WITNESS WHEREOF, the parties hereto have entered into this agreement this LESSEE By: day of Gary Wetherell By: • Mary Ann Wetherell CITY OF HUTCHINSON (LESSOR) By: Mazlin Torgerson Its Mayor Gary Plotz Its City Administrator ~ ~4~ ~ Memorandum TO: Mayor and Council FROM: Brenda Ewin , rector of Human Resources RE: 2003 Annual Wage Adjustment Policy DATE: December 12, 2002 Attached is Resolution No. 12083, the proposed 2003 Annual Wage Adjustment Policy for the City of Hutchinson. Please note that this policy, proposed to be effective on January 1, 2003, will replace the 2002 Annual Wage Adjustment Policy adopted last December. The pay grid included in the policy reflects the 2.25% annual mazket adjustment that was approved as part of the General Fund Budget at the December 10, 2002, Council meeting. It is requested that you consider this Resolution at your meeting of December 23, 2002. • If you have any questions, please contact me at City Center. Encl. g C~~ City of Hutchinson Annual Wage Adjustment Policy ~ January 2003 RESOLUTION NO. 12083 RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 2003 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which aze illustrative of duties of positions, as well as requirements as to knowledge, abilifies and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. ALLOCATION OF NEW POSITIONS. When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council , • after recommendation of the Director of Human Resources, shall cause an appropriate job description- specification to be written for said position. B. REVIEW OF PLAN. As often as necessary to assure continued correct classification, the Position Classification Plan shall be reviewed by the Duector of Human Resources and necessary adjustments recommended to the City Council. C. FILING OF PLAN. Upon adopfion of the Resolution, a copy of the Position Classification Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. Elements of the Plan. The Compensation Plan shall consist of: a. A Basic Table of Numbered Pay Grades for All Employees. Each numbered pay grade in the basic table consists of a minimum (Step 1 - 80%) rate and a mazket rate (Step 6 - 100%), in addition to intermediate levels, shown on page 6. Steps 1 - 6 aze administered in a traditional step system. Steps 7 and 8 are established as a merit element • (exceptional service pay) to reward employees who aze already at Step 6 and whose job performance is outstanding. Steps 7 and 8 aze defined as 105% and 110% of the market rates, ~~~~ respectively. b. A Position Classification Assimment Table for Emnlovees. • The assignment table shall assign all of the various positions in the Position Classification Plan to the appropriate pay grade, shown on page 5. 2. Modification of Plan. The City Council reserves the right to modify any or all of the pay grades or position classification assignments as set forth in said plan at any time. 3. Pav Grades. a. Non-Administrative (Hourly) Employees. Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After safisfactory completion of twelve months probation, an increase to the next step, up to Step 6 on the plan, will normally be granted. Thereafter, consideration for step. increases or exceptional service pay will be given annually each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades based as required. Consideration for market adjustment for all pay grades will be made each January 1. • b. Administrative (Salaried) Employees. Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, an increase to the next step, up to Step 6 on the plan, will normally be granted. Thereafter, consideration for step increases or exceptional service pay will be given annually each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. The Council will determine any pay increase for the City Administrator. Consideration for mazket adjustment for all pay grades will be made each January 1. c. Police Patrol Positions. The position of full time police patrol officer is assigned to Grade 5 on the pay plan. Temporary assignments will be made from these positions as needed for the investigative function for the department. With said assignment, there will be an additional $200.00 per month premium on top of the employee's patrol officer grade and step assignment. d. Part-Time Liquor Store Clerk, Part-Time Custodial and Part-Time Compost Site Monitor Positions The part-time positions of liquor store clerk, custodian, and compost site monitor have been placed in separate pay plans that recognize the specific industry labor markets in which they work. • 2 O ~~ e. Market Adjustments. • Any mazket adjustment on January 1 of any year shall be separate and apart from the individual anniversary increases. In determining a recommendation for an annual mazket adjustment, the wage committee shall consider, at least the following information: 1. U.S. and Minneapolis/St. Paul consumer priced index changes (CPIU & CPIV~ 2. Social Security calculation of cost of living increase 3. Unemployment rate 4. Employee turnover rate 5. Area wage survey 6. Legislative growth factor constraints 4. Other Provisions. a Personnel Evaluations Reasonable efforts will be made to conduct personnel evaluations prior to the employee's anniversary date. An evaluation made by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator. All evaluations will be forwazded to Human Resources for filing in the employee files. Evaluations shall be based upon the performance of the individual in the position measured • against established job performance criteria. Such criteria may include level of knowledge, skills, ability, quality of work, personal work traits, compliance with established City or departmental rules and regulations or any other criteria that is indicative of performance. The performance appraisal process is the application of performance standards to past performance. In appraising an employee, these are the basic levels of performance: 5 -Outstanding - Performance is exceptional in all areas and is recognizable as being faz superior to others. 4 -Exceeds Job Requirements -Results cleazly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. 3 -Meets Job Requirements -Competent and dependable level of performance. Meets performance standazds of the job. 2 -Needs Improvement -Performance is deficient in certain azea(s). Improvement is necessary. 1 - Unsafistactory -Results aze generally unacceptable and require immediate improvement. Results. The results of the employee's evaluation will normally have the following effect on his/her salary. 5 - An overall rating of 5 will normally make the employee eligible for an increase to the next Pay Grade Step up to Step 6. 4 - An overall rating of 4 will normally make the employee eligible for an increase to the next • Pay Grade Step up to Step 6. ~~~~ 3 - An overall rating of 3 will normally make the employee eligible for an increase to the next • Pay Grade Step up to Step 6. 2 - An overall rating of 2 will normally make the employee ineligible for any scheduled wage adjustment. 1 - An overall rating of 1 will normally make the employee ineligible for any scheduled wage adjustment. b. Exceptional Service Pay Adjustments There shall be a maximum of a five percent (5%) exceptional service pay increase/ payment that maybe granted to an employee achieving an eligible performance rating. Exceptional Service Pay may in no circumstances exceed the Step 8 pay rate on the pay plan. Increases shall be recommended by the supervisor and must be approved by the City Administrator in adherence to City Policy No. 3.26, Exceptional Service Pay. c. DisciplinaryAcfion For employees in any class, an additional consequence of disciplinary action more severe than level a, oral reprimand, as defined in the city personnel policy, will be the permanent loss of the January 1 mazket adjustment in the calendar year following such disciplinary action. This will occur unless the director in chazge and the city administrator decide otherwise. d. Mazket Conditions • Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, mazket conditions or other circumstances dictate such a decision. e. Detemunafion of Exceptional Service Pav Funds The City Administrator and directors, when determining exceptional service pay funds, shall adhere to City Policy No. 3.26, Exceptional Service Pay. Exceptional service pay shall be based on a quantifiable measurement of employee performance, the standards of which shall be recommended by the directors, reviewed by the wage committee, endorsed by the City Council, implemented by the directors, and administered by Human Resources. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following table is hereby adopted as the City Position Classification Assignment Table, to be reviewed from time to time, assigning the various positions in the Position Classification Plan to the appropriate pay grades in the table. Pay grades for regulaz part time (PT) positions aze assigned according to job responsibilities at the discretion of the City Administrator and Director of Human Resources. • 4 ~ ~0.~ POSITION CLASSIFICATION TABLE Grade Position Title Grade Position Title Custodian/Courier PT City Center Receptionist PT Receptionist PRCE/Event Center PT Custodian -Fire Station, Library, Street PT Cemetery Maintenance PT Compost Site Monitor PT Water Plant Maintenance Worker 4 Personnel/Insurance Technician Senior Wastewater Plant Operator Fire Administrative Officer Park Maintenance Lead Senior Wastewater Maintenance Technician Street Maintenance Supervisor Youth Recreation Programmer Laboratory Technician 2 Building/Planning Secretary Custodian/CSO Officer 5 Engineering Technician III PRCE Secretary Police Patrol Officer Sanitary/Storm Sewer Maintenance PT Police Patrol Officer Technician PT Community Services Programmer Water/Wastewater Maintenance Technician Resource Recovery Coordinator Water Account Technician PT Accounling/Data Entry Technician 6 Assistant Liquor Store Manager PT Motor Vehicle Clerk Compost Site Coordinator PT Wastewater Maintenance Forester PT Liquor Store Clerk C Recrearion Services Coordinator PT Compost Site Equipment Operator Water Systems Supervisor Public Works Technician 7 Building Official 3 Administrative Secretary Police Sergeant CSO/Records Technician Motor Vehicle Deputy Registraz • CSO/Security Guazd Pazks Resource Coordinator Custodian/Maintenance Operator Engineering Secretary 8 Assistant Public Utility Director Lab Assistant/Groundskeeper Assistant Public Works Director Liquor Store Clerk A Assistant to the City Engineer Pazk/Arena Maintenance Operator Recreation Facilities/Operations Manager Planning Coordinator Police Administrative Secretary 10 Director of Human Resource Street Equipment Operator Information Technology Director Water Plant Operator Police Lieutenant Wastewater Plant Operator PT Senior Program Supervisor 12 Director of Planning/Zoning/Building Motor Vehicle Technician Enforcement Computer/Network Technician Director of Water/Wastewater Operations Infrastructure Management Specialist Executive Director - EDA PT Accounting Specialist Liquor Store Manager Fire Chief 4 Building Inspector Cemetery Supervisor 14 Director of PRCE Communications Specialist Finance Director PT Communications Specialist Police Chief Engineering Technician II Equipment Mechanic 15 Duector of Engineering/Public Works • Finance Technician City Attorney GLS Technician Investigative Support Assistant 19 City Administrator Park Maintenance Supervisor g ~a~ -, City of Hutchlns• 2003 Compensation Plan -Pay Grld SlarBrg Start Step Step 2 Step 3 Step 4 Step 5 Glade S}wn Fw,rly Clnn ~ M,..h, c~..., o -Exceptional SeMCa Pay- Step 8 Step 7 Step 7 Step 8 Step 8 - - - -- - uw o nuu~ PB50 tlOU lum t10U 19 55,989 $34.551 58,288 536279 58,588 538.007 b6 887 539.734 57,187 541.462 57 486 543.189 E7 880 $45.349 58,235 547.508 18 55 770 533.291 E6,059 534.958 $8347 536.621 56 636 538.285 56,924 539.950 E7 213 541.814 57,574 543.695 E7 934 545.776 17 55,553 $32.038 55,830 533.638 56108 535.240 56 388 538.841 58863 538.443 58,941 540.045 57 288 542.047 57,635 544.050 18 S5 334 530.771 55,800 532.310 55,887 $33.848 E6 134 535.387 58,400 538.928 56,867 $38.464 57 000 540.387 b7 334 .542.311 15 55,115 529.511 ES 371 $30.987 55,827 532.482 55882 533.938 58,138 535.414 56394 536.889 56714 538.734 57,033 540.578 14 54,897 528.251 55,142 529.664 55386 531.078 55,631 532.489 55878 533.902 58,121 535.314 56,427 537.080 $6733 538.848 13 54,678 528.991 54912 528.341 55,146 529.690 55,380 $31.040 55614 532.390 55,848 533.739 56140 535.426 58,433 537.113 12 54,460 525.731 E4 683 527.018 54,908 528.304 $5 129 529.591 55,352 530.878 55,575 $32.184 55 854 $33.772 56 133 535.380 11 54,241 524.467 E4 453 525.890 54,665 528.913 E4 877 528.137 55,089 529.360 $5,301 $30.583 55,566 $32,112 55,831 533.642 10 54,022 523.207 $4 224 524.367 54 425 525.527 54,628 326.888 S4 827 $27.848 55 028 529.008 55,279 530.459 $5531 531.909 9 S3 804 $21.947 S3 894 523.044 S4 184 524.141 54,375 525.239 54 565 $28.336 54,755 527.433 $4 993 528.805 55,231 530.177 8 S3 588 520.687 53 765 521.721 53 944 $22.755 54,123 523-790 54 303 524.624 $4,482 525.858 54 708 527.151 $4 930 $28.444 7 $3 367 519.427 $3,538 520.398 53 704 521.389 53 872 522.341 54,041 523.312 54 209 524.283 54,419 525.497 $4,630 526.711 6 E3 149 $18.167 $3,306 519.075 S3 484 519.983 S3 621 520.891 53 779 521.800 53,936 572.708 54 133 523.844 54 330 524.979 5 S2 930 578.902 53,078 517.747 53 223 $18.592 53 369 519.437 53,518 520.282 53,682 521.127 S3 845 322.184 S4 028 523.240 4 52,712 515.848 52,848 516.429 52,983 517211 $3,119 $17.993 53,254 518.778 53,390 519.558 53,560 520.538 $3729 521.514 3 $2 493 514.382 52 817 $15.101 52 742 515.820 E2 867 16.539 S 991 517.258 $3,118 $17.977 S3 72 518.878 53 428 519.775 2 $2 274 513.122 $2388 $13.778 E2 502 514.434 $2,618 515.090 52,728 515.746 $2843 516.402 E2 985 517.271 53 127 $18.042 1 52 058 $11.862 52,159 $12.455 52,262 513.048 $2,364 513.841 52 487 $14.234 52,570 574.827 $2 899 515.569 52 827 518.310 PT Custodian 10.35 10.87 511.39 571.90 512.42 51294 513.59 514.23 PT uar Store Gerk 7.85 8.24 58.63 $9.03 59.42 59.61 $10.30 510.79 PT Com Monitor 7.37 7.74 58.10 58.47 58.84 39.21 59.87 570.13 This Resolution authorizes staff to change 2003 budget appropriations to reflect rate changes. Adopted by the City Council this day of , 2002. (This Replaces Resolution No. 11 g42 ATTEST: ~ Mazlin Torgerson, Mayor Gary D. Plotz, City Administrator r^ 6 PUBLICATION NO. ORDINANCE NO. 02-329 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF HUTCHINSON FOR A PROPERTY TO BE REZONED FROM Rl TO R2 THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: WHEREAS, the following described real property is hereby rezoned from Rl (Low Density Residential) to R2 (Low Density Residential -Single and Two family) as requested by property owner: LEGAL DESCRIPTION: Lot 1, Block 1, Stearns Woods WHEREAS, the City Planning Commission and City Council have considered the effects of rezoning this piece of property; WHEREAS, there aze certain parameters that will make this rezoning appropriate for this area; THEREFORE; the City hereby officially rezones this property to R2 and it shall take effect upon publication of this ordinance; Adopted by the City Council this 14a' day of January, 2003. ATTEST: Gary D. Plotz City Administrator • Mazlin D. Torgerson Mayor g«~ RESOLUTION NO. 12058 RESOLUTION APPROVING A PRELIMINARY PLAT TO BE KNOW AS STEARNS WOODS AND CONDITIONAL USE PERMIT REQUESTED BY ROGER STEARNS AND CONNECTCARE TO CONSTRUCT A HOSPICE HOUSE LOCATED ON PARK ISLAND DR SW BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Roger Stearns, property owner, and ConnectCare, applicant, have applied for a preliminary plat and conditional use permit to construct an eight bed hospice house to be located on Pazk Island Dr. S.W. LEGAL DESCRIPTION: (Preliminary Plat) That part of the South Half of Section 2, township 116 North, Range 30 West, McLeod County, Minnesota, described as follows: Commencing at the southeast comer of said Section 2; thence North 89 degrees 28 minutes 26 seconds West, assumed bearing along the south line of the Southeast Quarter of said Section 2, a distance of 1972.18 feet; thence North 0 degrees 04 minutes 26 seconds West 1328.81 feet to the point of beginning of the land to be described; thence north 89 degrees g8 minutes 26 seconds West 777.83 feet; thence North 10 degrees 18 minutes 40 seconds East 283.80 feet; • thence North 28 degrees 57 minutes 52 seconds East 179.17 feet to the south line of FIFTH ADDITION TO LAKEWOOD TERRACE, according to the recorded fat thereof; thence easterly, along the last said south line 639.67 feet; thence South 0 degrees 04 minutes 26 seconds East 439.88 feet to the point of beguuting. (Conditional Use Permit) Lot 1, Block 1, Stearns Woods 2. The City Counci] has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfaze of the occupants of the surrounding lands, existing and anttcrpated traffic conditions, and the effect on values of properties in the surrounding azea and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below aze met. CONCLUSION The City Council hereby approves the preliminary plat and conditional use permit with the following conditions: • 1. Park dedication fees at a rate of $175 per unit for the R2 azea, which would equal $1,400 for the hospice home. The Rl azea would be at a rate of $215 per unit. 2. Sewer and Water Access fees at a current rate of $1950 per unit. The rate is one SAC and WAC unit per 3 beds. This would equal $5,199 in 2002. ~ ~~~ Resolution No. 12058 Hospice Hoase December 23, 2002 Page 2 3. The hospice home CUP is only for that use. If any use changes or expands, the Planning Commission and City Council must review the proposal through an additional CUP process. In the event the Hospice use discontinues, the house can not be used as a multiple family dwelling. The use must be kept hospice or a type of caze facility. 4. No ]azge meetings (beyond 10 persons) relating to personnel, shall be held at the home. (This shall exclude items such as open houses, regulaz use of the home for hospice purposes, etc.) 5. Connect Caze must submit their proposal for how they will comply with the Attorney's opinion. 6. The landscaping plan and parking lot must be completed prior to the building obtaining a certificate of occupancy. 7. The applicants are required to coordinate with the City Forester during construction of the project to ensure the trees to the reaz of the hospice home location are not damaged. 8. The applicants aze responsible for obtaining all building, plumbing and mechanical permitting required for the home, prior to commencing construction. 9. The applicants aze responsible for disconnecting the Steam's property septic system and connecting to the new sanitary sewer system. 10. A maximum of 3.5 FTEs, 3 R.N.s and occasional home health caze personnel (2 per day) is allowed . This kind of standard would ensure that any expansion of the organization would not occur at the property. • 11. Retail sales or leasing of goods from the facility is not permitted. 12. ConnectCaze will be allowed as a part of the hospice house. Adopted by the City Council this 23rd day of December, 2002. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor ~ «~ Hutchinson City Center nr Haswa strew se HalrLireoq D4~1 35350.2522 324587-5151/Fax 329-2344240 MEMORANDUM DATE: December 17, 2002 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF PRELINIINARY PLAT TO BE KNOWN AS STEARNS WOODS, REZONING FROM R-I TO R-2 AND CONDITIONAL USE PERMIT TO CONSTRUCT AN 8 BED HOSPICE HOUSE LOCATED ON PARK ISLAND DRIVE Pursuant to Sections 12.10 of the Subdivision Ordinance, 6.05 and 6.07 of Zoning Ordinance No. 464, the Hutchinson Pla®ing Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit HISTORY On October 16, 2002, Roger and Rachel Steams, property owners and ConnectCare, applicant, submitted a seven lot Preliminary Plat to be Imown as Stearns Woods, a Rezoning of two lots from R-1 to R-2 and a Conditional Use Permit for construction of an eight bed hospice house located in the R-2 (Low Density) district An informational neighborhood meeting was held on November 12m to answer questions and concerns about the project. A revised site plan was submitted to the Planning Commission on November 19`x. The Planning Commission voted to continue the hearing to the December 17ih meeting. A notice was again mailed to neighboring property owners on • December 3, 2002. INGS OF FA 1. The required application was submitted and fens were submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on November 7, 2002. 3. There were neighboring property owners present who did not object to the request. RECOMMENDATION The Planning Commission voted to recommend approval of the Preliminary Plat, Rezoning and Conditional Use Permit with the following conditions: 1. Pazk dedication fees at a rate of $175 per unit for the R2 area, which would equal $1,400 for the hospice home. The Rl area would be at a rate of 5215 per unit. 2. Sewer and Water Access fees at a current rate of $1950 per unit. The rate is one SAC and WAC umt per 3 beds. This would equal $5,199 in 2002. 3. The hospice home CUP is only for that use. If any use changes or expands, the Planning Commission and City Council Est review the proposal through an additional CUP process. In the event the Hospice use discontinues, the house can not be used as a multiple family dwelling. The use must be kept hospice or a type of care facility. 4. No large meetings (beyond 10 persons) relating to personnel, shall be held at tbe home. (This shall exchrde items such as open houses, reguhu use of the home for hospice purposes, etc.) 5. Connect Caze must submit their proposal for how they will comply with the Attorney's opinion 6. The landscaping plan and parking lot must be coatpleted prior to the building obtaining a certificate of occupancy. 7. The applicants aze required to coordinate with the City Forester during constmction of the project to ensure the trees to the • reaz of the hospice home location are not damaged 8. The applicants are responsible for obtaining all boilding, plumbing and mechanical permitting required forthehome, priorto coffinencing construction 9. The applicants aze responsible for disconnecting the Steam's property septic system and connecting to the new sanitary sewer system - a,~im a, aka ~ . ~ ~~) Finding of fact Hospice House December 17, 2002 10. Staff would recommend a maximimt of 3.5 FTEs, 3 RN.s and occasional home health care personnel (2 per day). This Iond of standazd would ensure that any expansion of the organization would not occur at the property. 11. Retail sales or leasing of goods from the facility is not permitted. 12. ConnectCare will be allowed as a part of the hospice house. Respectfiilly submitted, William Arndt, Chaim~an Hutchinson Planning Commission cc: Roger and Rachel Stearns, 720 Honey Trce Rd. ConnectCaze, 125 Main St S Cheryl Dooley, 130 Washington Ave. E. T.Z. Buzz Bunch, 490 Campbell Ln NW • • ~ L~~ I~l//!/I///!loll lF .~~+.e'rIYY.a:/./.'/f/iilll.6l~vi~~JflsY'+.I/M.Y///I.n'/.IY.'w!!/.Y/s. Pi jrets,e~i~.v~ia.~ NSON PLANNING STAFF REPORT CITY OF HUTCHI To: Hutchinson Planning Commission Prepazed By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Steve Madson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Banmetz Date: Updated -December 9, 2002 Meeting Date: December 17, 2002 Original Report written -November 13, 2002 Applicant: Roger and Rachel Stearns/Connect Care PRELIlIHNARY PLAT, REZONING AND CONDITIONAL USE PERMIT Update: The City Attorney has provided a written opinion to the question posed at the last Planning Commission meeting: analyze business uses within a residential zoning district, specifically in relation to Cormect Care. The memorandum, dated December 5, 2002, is attached. In summary, the memorandum identifies a distinction between Connect Caze's relationship to the Hospice House as opposed to its activities that occur outside of the home. • The following should be considerations for conditions of the plat and conditional use permit: 1. Park dedication fees at a rate of $175 per unit for the R2 area, which would equal $1,400 for the hospice home. The Rl area would be at a rate of $215 per unit. 2. Sewer and Water Access fees at a cturent rate of $1950 per unit. The rate is one SAC and WAC unit pcr 3 beds. This would equal $5,199 in 2002. 3. The hospice home CUP is only for that use. If any use changes or expands, the Planning Commission and City Council must review the proposal through an additional CUP process. 4. No large meetings (beyond 10 persons) relating to personnel, shall be held at the home. (This shall exclude items such as open houses, regulaz use of the home for hospice purposes, etc.) 5. Connect Care must submit their proposal for how they will comply with the Attorney's opinion. 6. The landscaping plan and pazking lot must be completed prior to the building obtaining a certificate of occupancy. 7. The applicants aze required to coordinate with the City Forester during construction of the project to ensure the trees to the reaz of the hospice home location aze not damaged. 8. The applicants aze responsible for obtaining all building, plumbing and mechanical pemvtting required for the home, prior to commencing constmction. 9. The applicants are responsible for disconnecting the Steam's property septic system and connecting to the new sanitary sewer system. • ~~b~ Preliminary Plat, Rezoning and Conditional Use Permit Hospice House Planning Commission- November 19, 2002 Revised December 9, 2002 Page 2 Previous Staff Report: Brief Description: The applicants have submitted a 13 lot preliminary plat to be known as Steams requesting to rezone two of the lots abutting R-2, from R-1 to R-2. They have conditional use permit for the construction of an eight bed hospice house offices in the basement. GENERAL INFORMATION • EHsting Zoning: R-1 (Single Family Residential) Property Location: 720 Honey Tree Rd Lot Size: 7.32 acres Existing Land Use: Vacant Woods. They are also requested a with ConnectCare Adjacent Land Use And Zoning: R-2 (Low Density Residential) to the North and R-1 (I.ow Density Residential) to the East, South and West Comprebenstve Land Use Plan: Traditional Residential Neighborhood Zorring History: The property was annexed to the City in 1993. Presently there is one single family dwelling on the property. Annexed property is zoned R-1 until rezoned. Applicable Regulations: Section 12.10 (Subdivision Regulations) Sections 6.05, 6.07 and 8.05 Transportation: Park Island Drive Parking: The City Code provides for a requirement of .35 spaces per bed, since the home would also contain offices, the ratio would be 5 spaces per 1,000 sq. ft. The submitted site plan does indicate 14 spaces. SPECL4I. INFORMATION • Preliminary Plat The Preliminary Plat provides for 13 lots. The final plat will consist of 6 lots. The plat provides far street construction extending Park Island Drive and then ends in a temporary cut de sac for the six parcels, which would be final platted. The extension of the road to Haney Tree Road would occur when the remaining plat is developed. Staff has discussed the positive and negative aspects of extending the road to Honey Tree far a secondary access point. Staff believes this would not be of benefit for the project, and may in fact create more cut-through traffic. However, to p~l preliminary Plat, Rezoning and Conditional Use Permit Hospice Honse Planning Commission- November 19, 2002 Revised December 9, 2002 Page 3 • the extent possible, construction traffic should not use Park Island Drive for the main access point. As with all development proposals there are cost considerations for the proposal (fees to be paid with building permits): Pazk dedication fees at a rate of $175 per unit for the R2 area, which would equal $1,400 for the hospice home. The Rl area would be at a rate of $215 per unit. 2. Sewer and Water Access fees at a current rate of $1950 per unit. Amore definitive calculation will be considered for the hospice borne. 3. Electric Service Territory fees. These fees do not apply to the property The City will be bonding for the street improvements and assessing the costs against the property involved. The mad design bas provided for the saving of many of the trees on the property. Staff is working to save a tree to the west of the beginning portion of the new roadway. Rezoning • The applicants are requesting the two most northerly lots be designated in the R2 Toning District, rather than the Rl Zoning District. The basic difference in the two zoning districts aze the minimum lot size requirements: R2 requires 8,400 square feet and Rl requires 10,000 square feet The other reason for rezoning would be tbe inclusion of this type of use on the properly. The main considerations in a rezoning request would be -the designation of the property within the comprehensive plan and the adjacent zoning districts. The comprehensive plan has provided that this area would be appropriate for any zoning from Rl - R3. The adjacent zoning district to the north is R2 with average lot sizes at 9,500 square feet. Conditional Use Permit The conditional use permit portion of this application is the most difficult to review. The use of "hospice" is closely related to the two allowances in the City Code, within the R2 District. There aze licensed nursing homes and boarding and lodging facilities for elderly, provided as conditional uses within this district Staff is of the opinion that the hospice is clearly a nursing home type use as found in the definition: `An establishment which provides full time conyalescen! or chronic care • or both, jor three or more individuals who are not related by blood or marriage to the operator and who, by reason of advanced age, chronic illness or infirmity, are unable to care for themselves. Na care for the acutely ill or surgical or obstetrical shall be provided in such an g~~ Preliminary Plat, Rezoning and Conditional Use Permit Hospice Hoase Planning Commission- November 19, 2002 Revised December 9, 2002 Page 4 • establishment; a hospital shall be construed to be included in this definition. " Similazly, the boazding house definition is "a dwelling where meals or lodging or both are provided for compensation to [hree or more persons, who are not transients, by prearrangement for definite periods, in contradistinction to hotels and motels as herein defined. " IYis based on these two definitions that staff has determined that a hospice home would be an acceptable conditional use within the R2 Zoning District. There are renderings that have been provided, which portray the home style. Staff believes that the home should be designed and kept in character with the scale of the neighborhood, as much as possible. The building footprint is approximately 6,500 square feet, with an additional 6,500 square feet in the basement. Although, staff believes that the lot should be enlazged to accommodate this size of structure. As a comparison, the existing Prairie Senior Cottage struchue contains a footprint of 7,300 square feet on a 1-acre parcel of land. Staff has met on numerous occasions to drscuss the site plan for the hospice home. Staff has also held a neighborhood meeting to discuss the matter (see notes from meeting). • Staff does have some recommendations as rt pertains to the site plan: 1. Move the entire home to the north to provide for more adequate parking lot arrangement. _ 2. Possibly divide the parking into two drffer~ bilie of lacin cars impact to other homes in the area. The Po ty P g towazd the building and then provide an extra wide driving lane on the south parking area to allow for pull-0ff pazking, if needed. Overflow pazking could be accommodated on the street. (The original pazking lot configuration was, m staff a opinion, too close to homes on Tyler Street and directed vehicle lights into the adjacent homes.) 3. The parking lot issues directly relate to the stab-~ng at the property• Staff has struggled with this issue in that it is difficult to determine whether the movement of the ConnectCare offices to this property is truly required for the operation of the hospice ho ce count and staff from ConnectCare provides for a specific emp y would recommend that there be a maximum number of employees at the property. Staff would recommend a maximum of 3.5 FTEs, 3 R.N.s and occasional home health caze personnel (2 per day). This kind of standard would ensure that any expansion of the organization would not occur at the property 4. Provide a detailed landscaping plan that addresses the parking lot arrangement and general buffering from the neighboring homes. The treatments can be in berm form, Plantings and trees. Evergreens are preferred, because of the year round buffering protection. ~~~ preliminary Plat, Rezoning and Conditional Use Permit Hospice House Planning Commission- November 19, 2002 Revised December 9, 2002 Page 5 • 5. The hospice home CUP is only for that use. If any use changes or expands, the Planning Commission and City Council must review the proposal through an additional CUP process. 6. The applicants aze required to coordinate with the City Forester during construction of the project to ensure the trees to the reaz of the hospice home location are not damaged. 7. The applicants aze responsible for obtaining all building, plumbing and mechanical permitting required for the home, prior to commencing construction. 8. The applicants aze responsible far disconnecting the Steam's property septic system and connecting to the new sanitary sewer system. Recommendation: It is important to have the Planning Commission review the revised site plan and plat. There should be an opporhmity for additional comments from the neighborhood after that information has been submitted. Therefore; staff recommends tabling the matter until the items in the report have been addressed. L J Cc: Roger and Rachel Steazns, 720 Honey Tree Rd GonnectCare, 125 Main St S Cheryl Dooley, Hometown Realty, 130 Washington Ave. E Buzz Bunch, 490 Campbell LN NW • O~ n u Memorandum TO: Gary Plotz, City Administrator FROM: Marc A. Sebora, City Attorney RE: Request for Hospice House in an R-2 District DATE: December 16, 2002 You had asked me to reduce to writing the opinion I gave the Planning Advisory Commission at its November 2002 meeting regazding the appropriateness ofallowing ahospice house in the City's R-2 district. The City's zoning ordinance for the R-2 district contains conditional uses that include licensed nursing homes and boazding houses for the elderly. Nursing home as defined in the code is as follows: "An establishment which provides fall time convalescent or chronic care, or both, for • three (3) or more individuals who aze not related by blood or marriage to the operator and who by reason of advanced age, chronic illness, or infirmity aze unable to care for themselves. No caze for the acutely ill, or surgical or obstetrical services shall be provided in such an establishment; a hospital shall be construed to be included in this definition." The zoning ordinance also states that conditional use permits maybe granted for the following uses, only: "Any uses specifically listed as a conditional use in the regulations, applicable to the district in which it is specifically located." In reviewing the body or cases considered by Minnesota courts, it is clear that the courts will construe interpretations of a zoning ordinance in the light most favorable to the property owner and strongly against the municipality. The leading case on this subject appears to be Frank's Nursery Sales Inc. v. City ofRoseville. 295 N.W. 2d 604 (1980) a lawn and garden center which also sold craft items. The zoning district allowed lawn and garden centers but not the sales of craft items. In that case, the Minnesota Supreme Court upheld the use of the property as a craft store and set out as a 3 part test to be used in interpreting the terms in a zoning ordinance. 1. Courts will strive to construe a term according to its plan and ordinary meaning. 2. Zoning ordinances should be construed strictly against the city and in favor of the property owner. • 3. A zoning ordinance must always be considered on its underlying policy. ~~~~ Memorandum -Request for Hospice House in an R-2 District Page 2 • December 16, 2002 It is my opinion that allowing the hospice home in an R-2 district of Hutchinson meets this test. When the definition of nursing home as contained in our code is viewed in relation to the function of the proposed hospice house, the plain and ordinary meaning of nursing home would seen to include caze for terminally ill people. Secondly, while nursing home or hospice house maybe susceptible to various meanings when viewing the terms liberally in favor of the landowner the interpretation must be made that is the ]east restrictive of the rights of the land owner and that is to include hospice house in the definition of nursing home. Lastly, in considering the city's underlying policy with respect to uses in a R-2 district, the City's policy seems to run strongly in favor of allowing health caze related uses in an R-2 district. As mentioned, hospitals, nursing homes, boarding houses for the elderly aze all allowed in an R-2 district, as are elderly high rise apartment buildings. Bums Manor Nursing Home is located in an R-2 district and interestingly it provides hospice services. It is my opinion that the requested use is similar enough to the listed uses as to be allowed by the • application for the Frank's Nursery test, supra, and by the application of common sense. • Minnesota Statutes Display Document 9 of 20 Page 1 of 3 • Minnesota Statutes 2001 Display Document 9 of 20 Search ~ 5u~n~r§ ~ Lo~~ Prime ~ up ~ Yam n~ ~°'~°~~ ~ Chapter Title: Section: 144A.48 Text: tl~] 144A.48 Hospice® programs. Subdivision 1. Definitions. For the purposes of this section, the following terms have the meanings given to them: (1) "Core services" means physician services, registered nursing services, medical social services; pastoral care or other counseling services, and volunteer services that are provided either directly by the C~hospice~ program or through a service contract or other arrangement; (2) "®Hospice~ patient" means an individual who has been • diagnosed as terminally ill with a probable life expectancy of under one year, as documented by the individual's attending physician, and who alone or, when unable, through the C9hospicel8 patient's family has voluntarily consented to and received admission to a l~ospice~ program; (3) "~Hospice® patient's family" means relatives of the C$zospicelF3 patient, the ®hospicem patient's guardian, primary caregivers, or persons identified by the ®hospice~ patient as having significant personal ties; (4) "I$Iospicem program" means palliative and supportive care and other services provided by an interdisciplinary team under the direction of an identifiable l~hhospice~l administration to terminally ill L~ospice® patients and their families to meet the physical, nutritional, emotional, social, spiritual, and special needs experienced during the final stages of illness, dying, and bereavement, through a centrally coordinated program that ensures continuity and consistency of home and inpatient care provided directly or through an agreement; (5) "Interdisciplinary team" means a group of qualified individuals with expertise in meeting the special needs of l~ospicellel patients and their families, including, at a minimum, those individuals who are providers of core services; (6) "Palliative care" means care directed at managing the symptoms experienced by the ®hospicem patient and intended to enhance the quality of life for the mhospice~ patient and the http://www.revisor.leg.state.mn.us:8181/SEARCH/BASIS/mnstat/public/vwvw/DDW?W%3D' 9/5/2002 ~ cb~ patient's family, but not directed at curing the illness; • • (7) ated (ii) at least nine and no more than 12 ~hospice® patients with the approval of the local governing authority, notwithstanding section 462.357, subdivision 8; and (8) "Volunteer services" means services by volunteers who provide a personal presence that augments a variety of professional and nonprofessional services available to the ~ospice® patient, the patient's family, and the ®hospice~ program. Subd. 2. License requirements. A C$hospice~ program may not operate in the state or use the words "~hospice~" or "~hospice® program" without a current license issued by the commissioner of health. The commissioner shall license mhospicel8 programs using the powers and authorities contained in sections 144A.43 to 144A.47. In addition a ~hospice~l program must provide: (1) centrally coordinated ~hospice® core services in the home and inpatient settings; (2) that the medical components of the 1~hospicelH program are under the direction of a licensed physician who serves as medical director; (3) that the palliative medical care provided to a mhospice® patient is under the direction of the attending physician; (4) an interdisciplinary team that meets regularly to develop, implement, and evaluate the ®hospice® program's plan of care for each I~hospicem patient and the patient's family; (5) accessible I~hospice® care, 24 hours a day, seven days a week; (6) an ongoing system of quality assurance; ~1 ~J (7) that volunteer services are provided by individuals who have completed a L~ospicel8 training program and are qualified to provide the services; (8) a planned program of supportive services available to patients' families during the bereavement period; and (9) that inpatient services are provided directly or by arrangement in a licensed hospital or nursing home. Subd. 3. Required inspections. The commissioner shall inspect the ~ospice~ program, the home care and the inpatient care provided by the C$hospice~l program to determine if the requirements of sections 144A.45 to 144A.48 are met. http://www.revisor.leg.state.mn.us:8181 /SEARCH/BASIS/mnstat/public/www/DDW?W%31... 9/5/2002 ~c~~ (i) no more than eight ®hospiceLB patients; or Minnesota Statutes Display Document y of 'lU Subd. 4. Rule authority. The commissioner shall promulgate rules to implement the provisions of this section. Subd. 5. License designation. A license issued to a . home care provider meeting the requirements contained in this section shall indicate that the provider is qualified to offer hospice care. Subd. 6. Repealed, 2000 c 317 s 2 HIST: 1987 c 378 s 8; 1992 c 595 s 23,24; 1998 c 259 art 1 s 35; 2000 c 317 s 1 Yage 3 of 3 Search. Ter 5unnar Ex iadiad ~~ Prigi~""'~ j ~ ~ gn~pm • • http://www.revisor.leg.state.mn.us:8181 /SEARCHBASIS/mnstat/public/www/DDW?W%31... 9/5/2002 $~~~ CONDrrIONAL USES (R2 Zoning DlsWct) • All Conditional Uses of the R-1 District. (see note below) Replacement of existing nonconforming accessory buildings and driveways may be conditionally permitted, provided: 1) The applicant provides the City with a rear and side yard utility and drainage easement as required by the City. 2) The garage is 1000 square feet or less and is not doser than 3'-0" from any interior property line, in which case the overhangs must be less than 1'-0" from building exterior. There shall be no recorded easement on the property In the setback area. 3) Aland survey, signed and designed by a Registered Land Surveyor, is provided and approved repres®nting property lines, easement locations, drainage, and a site plan with the proposed building dimensions, finished floor elevations and setbacks from property lines. 4) A waiver from utilities, telephone company, and cable franchise. 5) Applicant shall provide a 6' easement on op site side and rear of property prior to issuance of Conditional Use Permit. The ci yt , at Its sole option, may waroe the six foot rear yard setback requirement. The following uses are permitted only subject to the issuance of a Conditonal Use Permit: Licensed daycare centers: licensed nursing homes Private dubs, lodges and Fraternal organizatbns Public or quasi-public accredited educational institutions Mortuaries or funeral homes; cemeteries or memorial gardens Transportable or experimental single family detached housing • Licensed boarding houses for the elderly Bed and Breakfasts All licensed day care fadlRles whk:h are not permitted prlndpal uses under Minnesota State law. (Amended 519/95) CONDITIONAL USES (IN R7) Single family houses not served by public sanitary sewer Two-family houses on a Lot of Record prior to January 1, 1991 Golf courses and related facilities Churches and houses of worship and related fadlRies Schools Move structures larger than 10' x 12' Seasonal on-site sales (ie: Christmas trees) Conditional use permit to be renewed every three (3) years (Amended 12/23!97) All licensed day care facilities which are not permitted principal uses under Minnesota State Law (Amended 519195) I 1 LJ ~«~ PERMfTTED USES (AMENDED 5/9195) (R2) • Single-family detached dwellings -(All new home construction In Residential Districts shall have an attached or detached garage with a minimum of 400 square feet. Single family dwellings without garages or with garages less than 400 square feet are condltbnally permitted. A conditional use permit is required). (Amended 10/11/94) Two-family attached dwellings, duplexes, double bungalows - (All new home wnstrudion in Residential Districts shall have an attached or detached garage with a minimum of 400 square feet. Single family dwellings without garages or with garages less than 400 square feet are conditionally permitted. A conditional use permit Is required). (Amended 10M 1/84) Parks and playgrounds Licensed Family day care as permitted by Minnesota State Law. (Amended 5/9/95) State licensed residential facilities serving six (6) or fewer persons. (Amended S/9195) NURSING HOME: An establishment which provides full-time convalescent or chronic care, or both, for three or more individuals who are not related by blood or marriage to the operator and who, by reason of advanced age, chronic illness or infirmity, are unable to care for themselves. No care for the acutely III, or surgical or obstetrical services, shall be provided in such an establishment; a hospital shall be construed to be induded in this definition. BOARDING HOUSE: A dwelling where meals or lodging, or both, are provided for compensatbn to three or more persons, who 'are not transients, by prearrangement for deflnlte periods, in • contradistlndion to hotels and motels as herein defined. • g~b~ C of the lll Heesau SdeU SE Hatchhuoq MN 55350.2522 ]211-587-5151/Fax 320-239-4240 r~ LJ TO: Hutchinson Planning Commission FROM: Marc A. Sebera, City Attorney DATE: December 5, 2002 SUBJECT: Hospice House Office Space I have been asked to give a written opinion regazding the office space contained in the proposed hospice house facility in the recent application by Roger and Rachel Stearns which is ultimately to be used by ConnectCare. ConnectCare is a non-profit organization staffed, in part, by volunteers that delivers services to persons requiring hospice and other health caze needs. It is a relatively small organization and it provides these services to persons throughout the Hutchinson/Glencoe area. Because of the very nature of the organization, members have many different responsibilities and tasks to accomplish and because of their wide-spread clientele, traveling can be quite extensive. It is ConnectCaze's desire to have its principal place of • business located within the proposed hospice house. The issue to be considered then is: May ConnectCare relocate its principal office space to be within the hospice house which is proposed to be located in an R-2 district? The request for such use is akin to, but not exactly like, an accessory use as mentioned in the Hutchinson Zoning Ordinance and allowed in certain circumstances. The zoning ordinance defines accessory use as "a use or structure subordinate to the principle use of the land or a building on the same lot and serving a purpose customarily incidental to the principle use of the structure". In discussing accessory uses, the Minnesota Courts customarily refer to accessory uses as uses which are "secondary to" "subservient to" or "serving" the principle or main or principle use of the property. Thus, it appears that to have an office located within the hospice house that serves the needs of ConnectCare's clients that do not reside within the hospice house would extend beyond what would be a permitted "accessory use". Another point of reference which might be helpful in analyzing this situation is the type of uses allowed in an R-2 district as a conditional use. These include, among other things, day care centers, nursing homes, fraternal organizations, funeral homes and bed and breakfasts. All of these types of uses contemplate providing services strictly within the building that is being used. Certainly, it would be expected that a day care center or funeral home would have an administrative office to see to the day to day operation of the organization, but, the allowance of business activities or retail sales or leasing of goods or • e,;o~w ~ ,~yaea r~ - Hospice Hawse OH'ia Spsce P8. 2 services consumed outside of the premises is something that does not appeaz to be permitted As I mentioned during the last Planning Commission meeting, it would be my opinion that ConnectCaze may have an office within the hospice house. However, that ofFice should be restricted to the operation, maintenance and upkeep of the hospice house only. Providing services to ConnectCare's other clients or directing ConnectCare's other activities out of the hospice house would not, in my opinion, be a pemvtted accessory use of the premises. Should you have other questions, please contact me. • r~ L ~~b~ CC N CO NECTCARE Quality Health Care in Your Home ~ RFC TO: Hutchinson Planning Commission and City Staff c OFC j ~~ZFO FROM: ConnectCare ~°fy°o~~'4i OI lBBn SUBJECT: Public Hearing Regarding Hospice House DATE: December 13, 2002 We have received a copy of the City Attorney's letter dated December 5,2002. We understand that the ConnectCare offices which are to be housed in Birchwood need to be incidental to the principle use of the structure. Every employee of ConnectCare will have responsibilities relating to the operation of Birchwood. ConnectCare was co-founded by the Hutchinson Area Heahh Care and Glencoe Regional Health Services. Its sole purpose is to enhance the heahh care services available to individuals in our communities. • ConnectCare is a non-profit organization and provides service in and about a 30 mile radius of Hutchinson and Glencoe. The hospice house which, we aze proposing to build, will be operated by ConnectCaze. Depending on the individual staffposition, time spent on duties directly relating to the house will range from 40-100%. In the City Attorney's letter, he states, "..that a day caze center or funeral home woukl have administrative offices to see to the day to day operation of the organization, but the allowance of business activities or retail sales or leasing of goods, or services consumed outside of the premises is something that does not appear to be permitted." ConnectCaze does not engage in any retail sales or leasing of goods. Currently, Hutchinson has a funeral home and day care center located in residential areas which, have ad*~;n;~rrafive offices in one location, but do perform work for some of their other locations (outside of the premises) as well as performing other services connected to their businesses. So, allowing ConnectCare's office in Birchwood, is not setting a new precedent, but simply allowing that which is already being done. • 125 MAIN STREET SOUTH HUTCHINSON, MN 55350 (320) 234-5031 • (320) 234-5032 FAX ~ ~~) n Dre'~-11-02 04:24P ConnaetCara ~ ~~J ~~ -234-5032 ~ p_02 We, the undersigned, are m support of building a hospice residential home (Birchwood) to be located at 720 Honeytree Road for the following reasoac: • Birchwood would be an asset to the community. • Birchwood would give the terminally ill an affordable option to receive end of life cares in their own commanity if living in their own home is no longer posst3la • The localion of the donated land is an ideal setting for such afacility-wooded, residential, gives a homelike appeal. • Staff officed in the facility would be an efficient use of space and talents, enhance the level of care, and are required for the operations of the facility. Please list name `~/r ~~LL~c~ ~ ` / ~~y . ~ ~Q ,h ~~~~ Z~~~f~ /5 I~~ti se Yus~ `~ Qena ~~ • ~ ' ~~ ~. ~-J ~~,~' "` /~ l~ U ~~i ~r c~-kc ~ ~i 13 l~ ~~ (,~ ~e~'~ i~ %~~ ~~ r ~ ~.~, I~~,,~~ 5_ .. a+. F...F R...~ ~. 1.225 '~`ulu~c5,t- 7o j t aY~~~d~,+?~ 55~ ~ ~ ISS i 3 Y ~w~v~ ~ . 3 a 9 Nd~ ~ !f ~ q ~. D~ aooib maj~ q~~. ~..c-;,..,-~ ~~~~ ~n~~ . 1I1~11.,~I~,~ sow YY ~Ul ~~n9 0 ~I `/.sue ~i-~-~t~~....~~-e- ~~ . , .~ c ~1a3 s~.~~-P ~~P ~o~ ~~ ~~ ,2~! S ~'O~ ~ ttn S~ ~ 11~, l ~~~~ ~~ ~~~~ 7~ F y 5 ~ ~ Ste. d~~c ~ ~. ,,,_.,. 3DZ Wa D (3S ~~ "s.c~ Lll . ~n ®. r Yl ~ /l'~ Dec-11-02 04:24P Connectcare 320-234-5032 ~~ P_02 A'e, the undersigred, are in support of building a hospice residential home (Birchwood) to be located at 720 • Honeytrex Road for the following reasons: • Birchwood would be an asses to the community. • Birchwood would give the terminally ill an affordable option to receive erd of life cares in their own community if living in their own home is no longer possibly • 1'he location of the donated land is an ideal setting for such afacility-wooded, residrntial, gives a homelike appeal. • Staff officcd in the facility would be an efficient use of space and talents, eahance the level of care, and are required for the operations of the facility. Please list name and address: 12~' a ~ ~~~ 3 ~ ti~~~`' ,_ y ~ J`' ~-~ ~~( D ~l E~IIN~- W, ~jtn~~~ S /~= 9 Rte. ~~~., / D Chu~y.G y,-~,~Ccu 1/ ~~ l~ l 3~~ 1 ~~~21 ~~`~U~a ~ 57837 Co Rcl ~~ She-war~- lLf4rr - N ~f(vc s~ ~Jr",sue ~~`=ST~~'vC--sue! ~~ ~Sv cci„Tod .9~,~ . s~ 7 ' I /'1 O u~ S ~ 4~ ~-s ~~t? ~ 1&441 WNrd~+ ~ ,-/S ~a.~e eveo~ Qt. 7~s"S~~P/.~/ i3~~ ~~ ~3~ ~~- ,o~~ ?os ~ ~~ ~g„~ s,a..Y ~att~s ~1 pis GJ~ ~"`' ~ /~d~~l%,dso~z.~al. s f•<W~ ~~clr.y,SO•~ ~~ Nti1z~ ~~ ~«~ ,~ ~~ l~ We;~ undersigned, aze in support of building a hospice residential home (Birchwood) to be located at 720 Honeybee Road for the following reasons: • Birchwood would be an asset to the community, • • Birchwood would give the terminally ill an affordable option to receive end of life cares in their own community if living in their own home is no longer possible. • The location of the donated land is an ideal setting for such afacility-wooded, residential, gives a domelike appeal. • Staff officed in the facility would be an efficient use of space and talents, enhance the level of care, and aze required for the operations of the facility. Please l~stname and address: ~ ~ I r ~ i ~j~. Nkl'J~y .BR~7Ac.Es/ 345 WnrS +~ll^JCjTr7N ~7yrc S'~~ 1~ ~ ~~ ~br r C V io ~~~~~~ ~~ ~ ~~ ~ ~~ 1/ L- /~ ~~ r ~~ .~ .~ ~, 1~ P^ i~ `~ n~ ~ F1 V'1'6-L 1 1 (~ ~~ We, the undersigned, are in support of building a hospice residential home (Birchwood) to be located at 720 Honeytree Road for the following reasons; • Birchwood would be an asset to the community. • Birchwood would givo the terminally ill an affordable option to receive end of life cares in their own community if living in their own home is no longer possible. • The location of the donated land is an ideal setting for such afacility-wooded, residential, gives a homelike appeal • Staff ofticed in the facility would be an e$'icient use of space and talents, enhance tbe level of care, and are required for the operations of the facility. Please list name and address: 1. Ta~y~ ,~~~ - ~~s ~~~~ ~s~-ivE ~u -~,~ ~~ /~~`~ - ~ ~1, ~~..d ~ Crn~ ,~ ~s ~ (~~t,~.1~ ~ ~ -lam 1~ ~ ~ ~ ~~ ~ ~ ~. ~~ ~~ ~~ S ~K~• i ~ v ~~%,~ ao,~a~~~ /,/6 0 ~ 7 d ~~j"~!i ~5,~~-- 7 D I Q o d- g~ I~~C.rr ~'rl h S53 aS'- -~ << <r c 30 3 <Sc'~ oo~ /~ s'• ct) /wrc, 7c' !,; n sb.,, Yn ~v ss.3~ 5 ' ~ ~~ ~ ~, v s~i~•~ 7so~lG,~e.~e~irl~ ~-s~~s gC~~ We, the undersigced, are in support of building a hospice residential home (Birohwoad) to be ]orated at 720 Honeytree Road for the following reasons: • • Birchwood would be an asset to the community. • Birchwood would give the terminally ill an affordable option to receive end of life cares in their own community if living in their own home is m longer possible. • The location of the donated land is an ideal setting for such afacility-wooded, residential, gives a homeh7ce appeal. • Staff officed in the facility would be an efficie~ use of space and talents, enhance the level of care, and arc requirod far the operations of the facility. Please Est name and address: 1, ~~r.,w.....~ 4. 5 7 ~~ ~.o~~~ r~ ~_ J Sa 6 ~ ~,~ ~ ~ 0 1~<a,. ~.,..,. ~..-,~eS~, , s ~ o ~ ~~~ ~~ ~ v. .~ 4~ .tip" ~r ~~ ~~~ ~~ ~. 7, Cr~ Y~ p~~~vc~~~-c/ ~~~.~" ""J.-`~ s`~~~_ !~ ((~eli-dCana'~ L !7/.2n~f/S.r,~/ ~ a~~ .Beep ~ve /~k~o, /1n % ~ ~~` ~v.L ~W ~~ `~~~~ .~ sev ~~~~'~ ~.s~ ~.~~~~ s ~o R~~r~s sk s~ t~~-~~ 835 drawn ~- Nwm.~+~n.~v a~~~ 3 E~,~j~~ru1 ~ i~ ~- S S 3S~ / ~yb i a ``=o,If S ~ ~~ n1/1 SS3a/ ~ °I3ro 5~3 yJ~„ex~,.,~. '~ ~,+~~~ ld M~ SS ASS ~~s 10$Z ~~IIOW ~rrck ~ ~~,a51Cu.i r`(N 55~-~~- 1D8'.t J~ri~/o/~•~ /~i/ C~iseF6~/~y/•SS31Y ~~ (..a ~s rfh St ~cc.f~/~ S.s~ LA~Srr~ S/ ~fz'~ ~(1~ - We, the undersigned, aze in support of building a hospice residential home (Birchwood) to be locaTed at 720 Honeytree Road for the followmg reasons: • Birchwood would be an asset to the community. • • Birchwood would give the ternunally ill an affordable option to receive end of life cares in their own community if living in their own home is no longer possible. • The location of the donated land is an ideal setting for such afacility-wooded, residential, gives a homelike appeal. • Staff officed in the facility would be an efficient use of space and talents, enhance the level of care, and are required for the operations of the facility. r~ 'f. 7. II 3 f ~. v J ~~ . Plea/~s~e"'I~st~'name and address: it rnm ~aZ +"~[c-re5-{- Roll, -N utc 5~3~ ~~.o~~~ ~~~~ ~~~/ C/~~/P~~v ~7~y3 ~I~t- C FG'r° C~ Il.~-~-, ~--~ae,,~~ ~~ l~u!-e~~.~ ~i~ ss3s~ /zd Z~ ~~,, ~ r~z~ Ss 3 sq ~3~ o ~ l 9 o rt ~' ,5-~ . S+e~v ~, V-'I N S S~ ti s ~< <, it i~ 16 ~,vg I ~-y. ~ ~ ~}v~}~ r~vr~ ~~b~ ~-U~~ U-o<<~ , (~ ~~a-~5 SASE ~~~~r1su,. ~t ~ ~3c1<, ~ C~ ~ t o ar ~~ i s ~ ; ~~~' ~C- ~ tr 1 ~. ,9h _ 5 ~ iao~ e~~ a.~ . ,ss £~ .,.-~ ~. We, the undersigned, are m support of building a hospice residemial home (Birchwood) to be located at 720 Honeytree Road for the following reasons: • Birchwood would be an seed to ffie community. • Birchwood would give the terminally ill an affordable option to receive end of life cares in their own community if living in their own home is m longer possible. • • The location of tht donated land is an ideal setting for such afacility-wooded, residential, gives a homeL7ce appeal. • Staff officed in the facility would be an efficient use of space and talents, enhance the level of care, and are required for the operations of the facility. Please list name and address: ~ a ~~~, 33 ~~ 35 37 38 ~ T~ w c.,rv N~-~~5~ ~. ,fir ~P~ Cam. ~ ~~ ~~ „_ ;u~~t. ~~' ;~~2M~~,~., Sys- .c.,,, ~ . ~3~" `ou ~ C~ ~ 1 d a~ r //// ~~ ~dtl~ /7~~G~.~ ~ 1133 -/.sue 7'!~ S~ ~~~' /C, ~ L ~~~-~ ~N1 fib Y~,TI~~ `~1~,r ~ ti/~ Wa, the undersigned, ace in support ofbuilding a hospice residential home (Birchwood) to ba located at 720 Honeytree Road for the following reasoffi: • Birchwood world be as asset to the community. • Birchwood would give the terminally ill an affordable option to receive end of life cares in their own community if living in their own home is no longer possible. • The location of the donated land is an ideal setting for sorb afacility-wooded, residential, gives a homelike appeal. • Staff officed m the facility would be an efficient use of space and talents, enhance the 1 evel of care, and are required for the operations of the facility. Please list name and address: 3~ ~~ , .~ / ~~ ~a~ r, <.y~.S ~f, >~ ~ ~'~~ 3 3 `'~~,; lit a-~,~ - ~5 J 37 :-,~~.t,~ 3~ ~-- ~ T ~~-- sus- .~..,, ~ . tr 1 P,C~,~ ~.~ .. 5 ~ u /~0~', /~.c~o due , 4ir NPR ~. ~ ~~~ yl~ ~+~ 7 ~. -t~z~c.~irnse-~ $~~ L~ i s ~ N cc~c~ ~s ~ /~ ~J ~E~rCO~ We, the undersigned, are in support of building a hospice residential home (Birchwood to be located at 720 Honeytree Road for the following reason: ~ • Birchwood would be an asset to the community. • Birchwood would give the terminally ill an affordable option to receive end of life cares in tbeir own conununity if living in their own home is no longer possible. • The location of the donated land is ao ideal setting for such afacility-wooded, residenria(, gives a homelike appeal • Staff officed in the facility would be an efficient use of space and talents, enhance the level of care, aad are required for the operations of the facility. Please list name and address; 3. ~~ ~• ~~~y ~o ~P~saY, ~ ~~~ ~..~ /(. ~'. !~. ~? ~ " -' ~~ mac..-,/~C 8 ~~ ,~~ ~a. ~-~AS~~<<~ ~~~; ~~~i Z3'-l~~ Tiv~n Pt ~t° ~.~v.~.o-~ S~`O ~'la~~ Sf ~-CI~hS~-, ~oyl~~ .5~:~a~ ~3 / ~ ~ s4~,E ~~ ~r0~3 Ararr~:c~ ~'cu~ p~ fir( rl'=~lzJUh3orl, Sale o4K S4 ~~ Nyk . ~ /77,~ 9 /~15' cab S~ ,~Lu ~7'/i,C~3'i, Itj,~J ss~~ 20D8rf ~ ~. ,~..-~«.~J ~a.~.. /J~.c~ ssa S'~ f S71 aoa Pf/ /I~~ /.~i. ~`„O~~ fin. ss.3r~ ~ ~ ~ y /6 G2o u~- Sic' >~L2~-~ ~-. ~s3 ~~~5~ . ~~~,~~soa~lrnr~ / 3 a 8' N~~a~,c~ Q tie . ~~c. k.oo~Y~ ~ ~ ~ Ct~ . ~~~ ~ We, the undersigned, are in support of building a hospice residential home (Birchwood) to be located at 720 Hoieytree Road for the following reasons: • Birchwood would be an asset to the community. • Birchwood would give the terminally ill an affordable option to receive end of life cares in their own community if living in their own home is no longer possible. • The location of the donated land is an ideal setting for such afacility-wooded, residential, gives a homelike appeal. • Staff ofliced in the facility would be an efficient use of space and talents, enhance the level of care, and are rzquirod for the operations of the facility. ~• a. 3 (v. 7,C g.( ~~ ll. , /~. /3 ~~{, /,5. ,~ 7, ~~ ~. Pleaze list name and address: ~~~ t. ,, ,t ~~~ ~ ~ O 1-{ 5 whore dam- -. ~ ;n5o+~, V1'1~n 555 ~~ wP ~ ~1 ~I~c~ S'~c1oo~ N ~.,~~ 03`+3-1 VAS}a ~I l~u ~C1> ~n~ox~ ~h,~teh ~C~ 55 i3sb ,, ~W CoO~ 4-3 c~{-1 Za U ~. ~ ~ft~ X355 (~, ~~~~ `~ i~o~-'~/ C.~r+l 28 ~ Eck~Ee Id, a53~ N~ ~CLY.t/~CL. ... /5~fks ,~iu.y Z/L ~f-ru,rf.-,-, ,353/z ~ ` ~ 55o Ma.u, DW D. cl~u!a, 5530 $~~~ ~5 We, the undersigned, aze in support of building a hospice residential home (Birchwood) to be located at 720 Honeytree Road for the following reasons: • Birchwood would be an asset to the community, • • Birchwood would give the terminally ill an affordable option to receive end of life Gazes in their own community if livirg in their own home is no longer possible. • The location of the donated land is an ideal setting for such afacility-wooded, residential, gives a homelike appeal. • Staff officed in the facility would be an efficient use of space and talents, enhance the level of care, and are required for the operations of the facility. Ytease list name and address: t . ~d.~ 7~m a.ca.2 ~, c vim- ~~~`~' 3, ~I 5' ~'~~~~~. SOS ~(a~ s~. ~o ,. ~~~ ~ a~ b~i~d ~~ ~v ~~ ~n ~~~-c° t97q Jul a( Sw ~~ u~~D~ g. ~~ ~/ ~-rY, c Kuu.,,, ja . l3. ~ „,. r4.' ~~ 15. 1 ~. ~, l ~, !8 ~~ f,~~iC i/ C /9 ~'e~ ~D, n$~c,gn ~a . ~~'- ~ a'Z C "^' ,~~~ n ~ - ~"/S S'cti evQ /~ Al ~ ~`'~6 ~~" ~~~-~ ~~.. - ~. N~c-Y, ~'~LeS '"I'N' (~ rJ~ ~-ly'u~CCu~-,s.~,n i vn,~ 55350. a-o 3 3 a -1" t ~-~ (V iv-2 lo~~ Lvea~~y, 33~ ~vUc, /~ o - 7aS~~ ~r~~ ~` ry ~~fG,~ ~Z.a ~f 12-3 ~lksa,-.~~ S.k. ~~ ~ ~. ~ /~~~~ts/ QI/,P ~'~°° Da,sw•~~ ~y /D70 U1,i,¢f'~2e ~~ ~ ~~ (~, Hyl ~.~.~?. Mc.,w, ~ . d~it"c.~...-+~nSo~n ~~~~-~ ~~~ ~~!%u ~ SGT` ,s/ ~ r 1, ~-~ l-l~-k~ ~~ l{c~Cl1 rnl~n.~ G't'`~ T'e~SC/v~ ~~~~ U We, the undersigned, are in support of building a hospice residential home (Birchwood) to be located ai 720 Honeytree Road for the following reasons: • Birchwood would be an asset to the community. • • Birchwood would give the terminally ill an affordable option to receive end of life cares in tbeir own community if living in their own home is no longer possible. • The bcation of the donated end is an ideal setting for such afacility-wooded, reside~ial, gives a homelike appeal • Staffofficed in the facility would be an efficient use of space and talents, enhance the level of care, and are required for the operations of the facility. Please list name and address: G ] L 1. ~ ~rE ~~sF r-~f ~9t) ~ ]~CVG~ 7 s~ ~ vF~. L~4~ ~~. Nom- ~~~ ~~~ st_ ~~ Z £'~.~ %~ ~~~~ Jules' Chr~S~enfeil • ~~11/~ r7ai~~'~ S a ~ ~,~~~~ ~ ~3~ ~~+c -~~ ~~o ~~ ~r. ~U~~in~ f °~'l.. ~«~ We; the undersigned, are in support of building a hospice residential home (Birchwood) to be located at 720 Honeytree Road for the following reasons: • Birchwood would be an asset to the community. • • Birchwood would give the temunally ill an affordable option to receive end of life cares in their own community if living in their own home is no longer possible. • The location of the donated land is an ideal setting for such afacility-wooded, residential, gives a homelike appeal. • Staff officed in the facility would be an efficient use of space and talents, enhance the level of care, and aze required for the operations of the facility. Please list name and address: ~ ~ ~ i ~' ~lC(/~C` ~7C~~CU-c~ 53rD ~/as.~-, S-/~" s"~ ~-G,~fe~-~ ~/~ l~'~ h'l L- ~ 7L NA.s y..-~ Sr gE f~~7T/H ~- ~C~ I ~~„^'~ ~`2~1 LEw,~ ~~ I-~ l,lcu.~g~-. J,. ~ ~ ~.k ~,,..z -~;;;r,~~ t.~- l z ~/ ,~ u~.~ ~ ~ :.~ w'. N,,,.t~ ~ L: '>7'~ it/ 5 S 3 s v ~. C ~~1~~~ ~F ~~+~ ;~fLYi K~r~ n-, P2d t~htitCt,rnscn-1 n1~ SLr'~~?~ ~i~~ ~-we-rn~rn.u~~} i-75y'I P"Y~a~or suer Nu~-chir,soh YhiU5~~5?~ ~~. K/1'fLI.CCN J. LIM.v,ELM'i N.J GYS Cr}:.~I=(-.N qJC ~V~Gh1NS"'I\ 1 V~/l /~ ~J`'J~ ~~ ~ ~~ fps ~r~ ~~ j~~ ~~z 1~-- %~- 'o. ~,. 23. G~~?~vxc l"~Y ~ ~1.74G o~,c-- ~h,~~~i~GL~.t.~.~c.~ ~~~t~ L '~,F~jA~____ /~G- ~~;.4.e- 5~~~~ ~sN ~ ~ ?ate ~4'~.~,a/ot~~--~uJ 7j~ `` 5`3~ ~-se,'~ `t Y 2 y. ,S/~/~,ll.cca.~ /v 7~ ~5~e,r...~.,~.cQ 9d6, ~ ,~~/~.~~~.-rrti, ( o` ~ `~ x° `/~/ /aS S6LC,y~, ,~~ SEA rrfsT~'H.6USO~ ~`~~ ~~. ~~ We, the undersigned, arc in support of building a hospice residential home (Birches located at 720 Honeytree Road for the following reasons: • • Birchwood would be an asset to the community. • Birchwood would give the terminally ill an affordable option to receive end of life cares in their own community if living in their own home is no longer possible • The location of the donated land is as ideal setting for such afacility-wooded, residential, gives a homelike appeal. • Staff officed in the facility would be an efficient use of space and talents, enhance the level of care, and are required for the operations of the facility. Please list name and address: j, yeah Ann I-Ic~ag, Nw~ch~'h~n 3 ~, ~. 7 S. ~. ~~ , /~. 1:3, /~-. ~rO7. / (~ ~ ~. ~~~~~ ~~ ~w~ ~-~ `~ ~! L~`=lr l~ ~i ~ ~> i~~~ ~/u:,~ s~. ~ch~rfrl~. ~r~ i`i~ `YTS ~' Nlr% ~~u~~~ .r ~~ ~-~ ~~ ~2«> ~ ~ . ~~.o ~r2 v ~ ~` - . ~~-r~u•~ ~~~. ~~ ~~ ~ ~c e~rr„ize~ v~~~ ~z .~~C /'' 1~. ao. ~ ~. aa, ~, a~ b ~«~ r ~~r ~~ ,~ ~'~ m ~~.e ~.. . A --~- ~r Y ~ ~~~ a p I 7~x ~~ ` ~ P"'y ~r,.e.,~.. yy ; 1 a 41 K "~ ~ Jn K `-.. ~ r ° *hw ~ _ Kd d ~ 1 L~ I~ p _ iJl IY `~a ^.I ~ ~ ~~ I ~ ~ D, ~,9y Xmsb l~l r} 4r _ J ~ .~ '~ ~" ~ ~,ua '~ ~ fa~ '~ ,y" f ~ ~e. w7'ti ...,,,,v.~.P..`=~-a~., T.~ ' ' ~ o ~ f a ~~ a d tl c x w I. (S~ t `+ dw 1' ~f,~'Y ~ /~''~'~ ~~i ; rq ^ 2{~y~ 'a ~r ti i ~ `,~'``r.,. r .. a L._ r -- r ~ ~(R']Y m ~ ~ ~ ~ y }~+ y IrJI yl ~~+ e"'°, ,q/' % -... ~ ~ ~ r III a~ /Y ~~ I ~ / ~ +3 ti Q _ Ik r ~'~ ~ .. ~ ` m ____ 5 ~ rte, a M1 ~ c- s a '~ ~ ( ~ 1 I, ~ ~ # ~ w d a f,} °'F ' ~ ' ^ K3'~ ~ ~~hM~ " ~ ~'Y a, T ~~a ~ ~ j .. Q7y C@ ` `.. w r " s w. r .. I ~ r .. _ a ._ _. mm ..- l e ~ n.r~a I ('yi µ ~~ ~ y V IA ~""`-, 1. ~xx4W A U M ' T a ~ Y P' °J 4 ~~ 4 r s ~ 1 ~ ~ +a ~ e r a. + as xr ~ ~ ~ 1" i"°,.,-,.i~.- ~... ....-e-.-- ..mm...,... ~7 nl ~~ 1~ ~ ~ ~~ ~ a `z C7 r ~, r ~~ o ~ ~' ~~ I ~~ ~ ~ .__ ^'...'A,. a ~ ~ W r y , r Pa 6J ~ m ~y PTry ^~w I R~ a~ ~ If /y r ~~ ~...., . ~ u w 1 ~ ..~.._ 165.q f -a r r ..__ .--. ..~~. ~ I ! ~ k~a e~. -YI. .k I ~ y~yy *~ ~ - ~ 1 _ _ _efl~ 11 ~ 1 ~ ea it ~ t, I I +~a ~ Iq ~ ~ i ~m ) ~ ~'' b Pti.7 'F'"" tl~ 4 _.~ . , .. I ~ a /may _ ~ { a ._ _ _ .IAr M1J ~ F A. 1 z ^ I4 ~.~ x~pJAt '~y(Y{p_yY w~,j,' r. ~ y dg~ ~ ~. 1.. (~j ~ ~ I (~j I.~ n.,dy,F....: I '4. ... ~ J Ina u3 ~ ~ ~ ~•^`~` i ., ... ~< x o _ ...j .. _ ~ d _~ I ~ L _.~~~ ~.~..~.1 i ~: ~~-_~ ~° I n f ,~ _.. ~ ..,~ I ... I ~ _- T .~ ~~..y ~a ~ m a ~ ~ ca ~, ~, m~ '~ ,~µ + ~ ~ ~. ~aa~aaL~ / 1 ~ a e i° ri ~ 1 -. _. r ~ !f ~ . / J ~ ~ ~ h .. / " .. f ( yf r '~, I r pr ~~y7 +~ r ~w ` JI d f'~' f ~ W~ ~ a' 4 ~' C7 ~«.~ c r ~'" ~ ry a to ~ I 4 ti 'i ~ ey ~ v C75 C~ i r .~hY 4 ~C ~^w u~ ya ` y 's ~ .7_ r+~u~ IF+~1wx d~Mw ~~~ '~~ RiM'd ~ WIC L1PfPKm P"A.CIM.Y'W`Y M ~~, ~ ~ ,, s a :~~~~ ~: ~, ~~ ~ ~~ r~r r~ari °~ ~ ca i e I e p V 1. ~~ ~ ...... ..~.. I ~ _ _. ._._ _ _.. ~. _ ~ j I I ~ i a w ~ d o e ~.._ .~..~.~ _ ....o _... ii 4~ To City Council and all parties concerned • We the residents of Pazk Island Drive will support the construction and development of a Hospice Home based on the following considerations: 1) Six bed unit not Eight Reasons: The traffic related to this facIlity is unknown at this time, we have no comparisons to know the impact this will have on our neighborhood. (Let's grow with the Hospice home not be overwhelmed by Ik) Currently we have 26 cars coming and going which has been the average for the last ten years. With the addition of ConnectCare and it's employee's and the Hospice house and it's care providers our traffic is very likely to increase from 26 cars per day to a minimum of 48 cars per day. This is based on the 13 cars a day ConnectCaze says they will have on an average and 1 visitor or family member per unit (based on an 8 bed unit) and 1 service vehicle per day. In addition, three or more residential homes that will be constructed in this development and those homes having an average of 2 cars each we will be looking at 54 cars per day driving down our street. Should this remain a residential neighborhood and giving an average of 2 cars per family and 8 residential homes even worst case we would be looking at a total amount of cars coming and going at about 42 cars per day. McDonald Drive and Pazk Island Drive is already an intersection of concern as traffic on • McDonald Drive is often fast and somewhat reckless as reported often to our Police Dept. Now we will be putting 28 more cars per day into that intersection. Pazk Island Drive is currently a cul-de-sac with no plans to change in the near future and the increase in traffic will have an effect on our neighborhood that will be felt immediately. (Let's keep this a neighborhood, not make it a Hospice Home with a neighborhood next to ik) 2) Split Parking Lot and landscaping Reasons: Splitting the pazking lot, landscaping, hedges and possible fencing so that the parking lots will not interfere with the esthetics of the neighboring properties and shielding them from headlights and a view of a parking lot. (After all, no one wants to wakeup to headlights in their bedrooms and a parking lot outside their window. That is not a normal neighborhood by anyone standards) 3) Restrictions for ConnectCare employees based out of the Hospice Reasons: With the concept of Hospice Homes being as new as it is and so many things are unknown, do we need to top this with a business and all it's employee's? We need to limit the amount of full-time employees that will base themselves out of this facility. (Let's not lose sight of the purpose of this project. This is not to create a facility for • ConnectCare but rather to create a home for the Hopice.) Sincerely, ~«~ _ . , ~, f Jlfi ~.Su~ I'~ARKA - GHO ~RRK ~a/G Q ~~ ~arlL ~ C~uJc, ~l ~ -~.~'~ ld`~~ PC~r1L -! c~ (~~~ ~PZ. =~~~ ~ ~.-.~a~ Cf~I~~ 3~ 1~ M. C~1 El-~ ~ ~ 1 rr1 n b ~. G `~ j i ~~ ~~f~~~ ~ ~ ~ ~ Qarl~ .~~I~nc~ 1~ ~' > ~PrR-1L ~S ~r ,'~ A v ct,~~rC~~/~ic'~o', ', ~ ~ ~ x'155 ~ S~1 ~ -~~-j~ ~ C ~Gc~,~ A~ ~ ~!'1 wI a~Z ~Pir ~ 1 ~v ~ .5 1 "/~i2,~j ~9 ~G~uil ,[/? g c~~ REC~NED To: Julie Wischnack, Director of Planning and Zoning NO (/ • From: Mark Schnobrich, Cit Forester 1 ~ 1~~Z RE: Steam Woods Addition In Right of Way Oak Tree Status mot v~ p 7.8 8n I examined the oak tree located in the right of way on Park Island Drive next to 640 Pazk Lsland Drive. As you know there was some discussion as to whether this tree could be saved by altering the current street design, thus allowing the tree to remain on the site. My concern was whether the integrity of the tree warranted such a proposal. Upon examination of the tree, which is 44.5 inches in diameter and is currently 9 feet from curb line to center of tree and 30 feet from the approximate current centerline of the roadway to center of tree, I found the tree to be of good enough condition to justify the proposed preservation. This would be contingent upon just how much road construction and grade changes would take place. Even the best intentions of tree preservationists ago awry due to poor planning and implementation. So, until we could examine the proposed street changes and site plans, it would be advisable to say that if all factors went well during construction, the tree is worth saving. If you have any other questions let me know. ~~ ~,_:.,. • ~ «~ Questions for Hospice (received via email -Jim Marka 11/12/02) • Responses in bold by Julie Wischnack, AICP, Director of Plamiirtg/Zoning/Buildmg 11/12!02 If the proposed principal use has 6 or fewer residents, is this a permitted use as a Residential Facility in the R-1/R-2 district? Yes- if it is located within an R2 Zoning District - it would be a permitted use (as amended in 1995) If > 6 residents (8) is proposed, is this a C-use as a Nursing Home? Does this jive with the statutory licensure, building and fire code definitions? Why would it not stay a licensed residential multi-family C-use in the R-3? I am not quite sure what you are asking? You obviously disagree that this as a nursing home use What zoning districts are similar facilities located in Hutchinson? Are they all R-3 Give us a few examples of R-1/R-2 similar facility examples in Hutchinson? • For two above questions: There are two Prairie Senior Cottages projects that have been approved within R3 Zoning Districts (l6 units - 7,300 square feet). As for R2 areas - a similar uses would be Burns Manor. Also approved in an R2 area in 1999, was a second Cedar Crest location - 20,000 square feet and 36 units -boarding facility (obviously never built, as you sold the property to someone else). The original Cedar Crest was in an R2 area and received a CUP in the 1970 How is this facility to be licensed -Does that comply with the zoning classification? Wouldn't the statutory licensure definition override the zoning? Application indicates a Supervised Living Facility (Class B). Where in the zoning ordinance are the conditions, densities, parking ratios etc covered? Are we making these rules up as we go or are they defined in zoning rule somewhere? g~~ • The zoning ordinance specifically addresses parking space requirements .35 spaces per bed for convalescence or nursing homes. The offices (which are still at issue) are at a rate of S per 1,000 square feet As for other standards, the City uses, basic site plan review per section 10. We also will use other permits or past cases for listing out conditions. Section-6.07 states that the C-use must be "specifically listed". How can the City even accept an application for a mixed use structure? How can the City classify this as a Nursing Home vs the Licensure application of a Supervised Living Facility especially with a business accessory use? Office portion is still an issue with staff, as for Nursing Home, the City has been using the definition of nursing home, in addition the definition of boarding. The distinction between supervised living license and nursing home is not addressed by the code. Why doesn't this mixed -multifamily use fit better in an R-3 district per 8.06? • The City is not saying that this use would not be considered in an R3, but rather the question, posed is does it work in an R2 areal It may be a good question for the Planning Commission to address Why is this not a State Licensed Residential Facility for 7-16 per 8.06? Staff believes it would be a use under that classification ijwe were dealing with R3 Zoning. Statute 144, calls for the facility to be residential (single family) in nature, as does the "intent and purpose" of the zoning ordinance. How is this proposal "in character" with all the adjacent single family homes. Single Family homes don't have 9 employees, 14 stall parking lots, screened commercial dumpsters, alarms, sprinkler systems, elevators, storm detention (>1-acre) Section 1.01 prohibits uses incompatible. Please justify. Staff feels that is still an issue to be resolved As explained in our earlier discussions, staff feels that the office portion makes the application less in • character with the existing neighborhood ~ «~ Will Medical Gas, Loading Berths and emergency generator berequired - • How is this compafible in the R-1/R-2 district? Will any of these require special provisions within and outside the building? At this time - we do not have any information to that effect The application states a two lot facility ,however, the survey shows one 7 Please explain. If this is one lot, the densities are questionable. Please provide the density calculations. We will clarify this with the applicant As you can see from the site plan, they are only showing lot 2 as the location. Staff has requested the lot be enlarged The application states there will be overnight guests - If this similar to a bed and breakfast arrangement, please explain. How does the ordinance address this? The City does not believe this is a bed and breakfast use, as the definition • provides for rental of rooms for transients on a day to day basis. If "in home occupations" cannot have employees per 8.04 -why can this proposal have 9 and be considered R-1/R-2 compatible? The City would not consider this a home occupation, but rather a use that has beneftted from the process of a conditional use permit The Park Island Dr roadway required an extra overlay due to poor construction and wet soils. Can the delivery and construction equipment be brought in from Honeytree road? If not, can the City provide an extended warranty on the street so we don't have additional assessments? (Please!) John Rodeberg will have to address this. If this proposal is compatible with R-1 and R-2 districts, why not amend the ordinance up front so the entire community is treated equally and the requirements are disclosed prior to the hearings like the Bed and Breakfast rules? g~~~ • As we have discussed earlier, I am of the belief that it is impossible to provide an ordinance which address every conditional use contemplated by the ordinance. In fact, every property, every neighborhood, presents a different set of circumstances, with which the City must address and consider on an individual basis. Will the water main be looped? We have been monitoring our potable water for 14 years - Whats the story with that? We will touch base with John. Is the Fire Dept comfortable with fire dept access, which includes a dead end street that exceed 500' with an institution ofnon-ambulatory people on the end of it? Dces this comply with the Firecode? Please quote sections. The Planning Staff that reviews the applications reviews the turn around and traffic considerations. The preliminary plat provides for a through street when the remaining development occurs Other developments have platted streets which have the same temporary situation (Summerset, • Hunters Ridge) We have double checked with the fire department and they are satisfied with the cul de saG What signage is proposed for this? It seems like a hidden structure the public may have trouble finding? `The ordinance does not permit off=premise signage! We have no information about signage at this time. Staff is aware that off premise signs are not allowed On Sept 6, 2002, and with a follow up phone call on Sept 17th, Pat Bestick and myself met with Julie W and Marc Sebora. We contested whether the applications should even be accepted as a Nursing Home classification. Mr Sebora agreed to call the State Ombudsman for an interp. Now we are in the Huddle of a public hearing with no response. Is that good local Govt representation????? Why is this? Mr. Sebora has spoken with the Ombudsman and was referred to the Hospice Association, and then referred to the Department of Health. He • can provide you with more specifcs of his conversations. g~~~ • Mr Sebora stated Bums Manor is a similar use. We noted Burns is on a County/State Aid route adjacent to a C-4 district with a loading berth, dumpsters, with many employees. How is this similar? Why is the Hospital Bd considering relocating Burns if it does not belong closer to the Hospital and out of an R-2 district? Why is this proposed use not considered similar to a hospital use which is located and pernutted in the C-4 district? The point being there are other uses ojsimilar type within residential areas of the City. Professional Design -Please review the Board of Architecture rules 1800/1805. We question why the City would accept plans that are absent an occupancy classification, absent a code analysis, has clear code exiting violations and is not professional drawn, yet held out to the public. Is this good local Govt representation???? The City has not accepted these plans for building permit review. As with many projects, conceptual drawings are provided and further defined • when Please forward a copy of the design to the Board for unlicensed practice and plan stamping review? Thanks The City will not be doing this, since the plan is being reviewed for conditional use permit consideration. The City has informed them that they will be required to have an architect for submission of building plans. The Architect of record is a City Council and Planning Commission member. He is also an ex-Building Code Board of Appeals member. We would prefer the State BCSD, and MDH conduct the Plan Reviews to eliminate any possible perception of conflict. The City will work with you to accomplish a fair outcome to this concern. The site plan demonstrates 28 headlights (14cars) facing into the back of an R-1 home. Is that proposal compatible and good neighbor planning? C~ ~«~ • As we discussed, Planning Stajjis not supportive ojthe current site plan arrangement, particularly the parking IoG Stabilization of property values! At the first meeting Appraiser Lorenz made some comments about property values and the minimal affects this proposal would have. Please demonstrate R-1/R-2 examples with appraisal examples within Hutchinson. Thanks The applicant has submitted some information regarding the Averyon Home transformation into apartments (see handout). ~«~ -- -- -----• ~-.~..~icu ~~.are 320-234-5032 P.02 Tvotcat day at ConnectCarg ConnectCaze is a provider of homecaze and hospice services. All of our services are provided in the clients' homes, which includes single family homes, apartment complexes, board and lodge facilities, adult foster facilities and other facilities such as The Oaks and Prairie Senior Cottages. Staff members working directly out of the office on a Monday through Friday basis includes: l secretary, 1 financial coordinator, the director, 1 part time social worker and 3 RN's. Typically the RN's will make 2-3 trips to and from the office daily (Monday through Friday). Occasionally the home health aides will stop in the office to pick up supplies. We usually will see 1 or 2 aides per workday. The volunteers rarely stop in the office. They generally meet monthly as a group with 10 to IS of them showing up. Most of the meetings are held at the hospital, however they could moet at the office once or twice a year. A sNdy was done tracking the number of trips out of the ofFce daily. Over an 8 week period the average number of trips per week was 65. If you average that over 7 days, the average number of daily irips would be 9.3. If you average those trips over 5 days, the averago daily number of trips would be 13. Some of the traffic does occur on the weekend, however most would occur during the week. The RN's that will be working in the office are the same RN's that would ba coming to the house to see the clients. Therefore their trips to the home would continue whether tho • offices were there or not. ConnectCare is not a supplier of durable medical equipment or modica] supplies-only supplies that are directly related to the care we are providing. Staff generally brings these supplies along on their visit. /' , '~~~ . ~~°~1 ~Fo °'y ~?0~~ ofo~in~' 6 • g~~~ NOTES • Hospice House Neighborhood Meeting November 12, 2002 Julie Wischnack, AICP, Director of Planning/ZoningBuilding, explained the purpose of the meeting and introduced staff present to answer questions. She stated the application is a three-part application which includes a Preliminary Plat, Rezoning and Conditional Use Permit. Ms. Wischnack commented on the differences between R-1 and R-2 zoning particulazly the permitted and conditionally permitted uses. She commented- on lot size and the zoning recommended for that azea in the comprehensive plan. She commented on the Preliminary Plat and explained the total square footage of the project is shown as 13,000 sq. ft. The proposed lot is approximately 33,000 sq. ft. Ms. Wischnack explained the make-up of the planning staff and their concerns with the location and size of the pazking lot. She stated the site should be expanded to provide for anticipated traffic to and from the house. The staff was also concerned with the health of the oak trees on the site. Mark Schnobrich, City Forester, commented on his review of the site and recommendation to adjust the parking lot to allow for the retaining of the oaks and plan for additional vegetation to help offset the elimination of the existing buckthome. • Julie Wischnack stated the planning staff have concerns with ConnectCaze offices in the house which is zoned R-2. Cheryl Dooley, committee member, explained to the neighbors they did take into consideration their concerns and comments from the picnic. She stated the proposal did not meet staff's approval. The property owners and committee have agreed to move the house to the north as staff suggested. She commented on the appearance of the house which will be more in character with the neighborhood and not include ramps. The north side of the house will have two windows only. Ms. Dooley stated this will look and act like a home not an institution. She commented on the traffic issues and the house having 3 staff members. DeeAnn Dicke, ConnectCaze Director, stated volunteers meet monthly at the hospital. She explained the three main staff will be 3 RN's at the house daily. She commented on their survey of traffic to the office over an 8 week period. There were 13 average daily trips in a 5 day period. Ms. Dicke explained equipment is not dispersed at the site. Ms. Dooley stated the nurses will be coming to the house anyway. Roger Steams, property owner, stated the proposed pazking lot was intended to look more like home. He explained they attempted to increase the lot size to 33,600 sq. ft. He stated the garage is now proposed for the south side which was previously on the north • side. Mr. Stearns stated now he is considering the garage to the north side again. $ «~ Hospice Hoase Notes Neighborhood meeting November 12, 2002 • Page 2 Ms. Wischnack asked for questions or concerns from the neighbors. Jim Marka, 640 Park Island Dr., commented on his three page submittal of questions to Ms. Wischnack. He stated Mr. Steams had told him there would be a lot in between his property on the Hospice House. Mr. Marka asked the specific use of the property listed on the application as supervised living and questioned the use as a nursing home. He stated there is a moratorium on nursing homes at this time. Mr. Mazka commented on his attempt to have his questions answered by the City Attorney. He stated the house must be designed to fit into or R-1 or R-2 character and a business is not permitted in residential districts. He is concerned with the mixed occupancy. Mr. Marka stated the plans must be of professional design by an azchitect. He commented on the first meeting with the hospice committee stating the facility would be for 6 beds and he stated an 8 bed facility should be in an R-3 district. Ms. Wischnack commented on similar uses placed in the R-2 districts. Atty. Marc Sebora apologized to Mr. Mazka for not getting back to him. He stated he did contact the Ombudsman. They stated all nursing homes must be licensed and nursing homes are pernutted in a residential district. • Mr. Marka commented on the possibility of amending the ordinance to accommodate a hospice house. Linda Remucal, Hospice Volunteer Coordinator, stated supervised living is a moving target as faz as licensing. Mr..Mazka stated the house must be compatible with the neighborhood. He stated he supports a hospice house however it must be in chazacter with the neighborhood. Scott Haag, committee member, stated he would like to hear other neighbor's comments. Pat Bestick, 645 Park Island Dr., commented on his concerns with the business office in this neighborhood. Lori Mittelsteadt, 605 Park Island Dr., is concerned with not knowing what the traffic will be with the 8 bed hospice house and ConnectCaze offices in the basement. She stated Pazk Island Ih. should be a two way thru-street not a dead end street. She is concerned that the neighborhood is changing in this way and some residents have lived there 10 or more years. She stated traffic is an issue since there are no numbers to give the neighbors. • ~~ Hospice House Notes Neighborhood meetlug November 12, 2002 • Page 3 John Rodeberg, City Engineer, stated staff did discuss the possibility of a thru-street. Staff is concerned a thru-street may cause more traffic because people will cut through the azea. Ms. Mittelsteadt stated accessibility is important for emergency services. She does support a hospice house. Rachel Steams, property owner, stated they cannot foresee the traffic or the problems that might arise. She stated they have revised the plan to alleviate the neighborhood concerns. Ms. Steazns stated that Honey Tree Road is very low maintenance and would not be conducive as a through street at this time. Dave Pulkrabek, 645 Tyler St., stated he lives to the west of the project and is concerned with traffic lights into his yazd all times of the day and night. Ms. Dooley asked the neighbors where they would accommodate the parking. Mr. Mazka stated the pazking must be compatible with the neighborhood. He stated a facility with six beds is a permitted use in the RZ district. He stated with Jim Haugen working on the design he is confident it will be architecturally correct. Mr. Marks • commented on the street dead end and approval from the fire department. Ms. Wischnack stated the Fire Cltief has approved a dead end street with adequate tumazound. Mr. Marks stated the house should be built for eight beds but could be used as six beds for now and it would be a permitted use. Mr. Haag stated that would not be the truth and feels they should pursue the eight bed facility. Mr. Schnobrich stated plantings will buffer the lights on the parking lot. Ms. Wischnack stated the applicants have been asked to submit landscaping plans. Mr. Rodeberg stated staff does not want to see the oak trees die because of grading. Mr. Haag asked if the parking plan could be reduced to 4-6 staff spaces off-street and the rest of the pazking on-street. Ms. Wischnack stated the parking would be calculated at .35 space per bed and office parking would be 5 spaces per 1,000 sq. ft. of office space. • gC~J Hospice Hoase Notes Neighborhood meetng • November 12, 2002 Page 4 Ms. Dooley stated no signage will be proposed. T7us house will look like the other houses in the azea. Ms. Middelsteadt asked if the business would need to be located in the house. Ms. Remucal explained the reasoning for the business office in the house is to eliminate nurses trips back and forth to the house when assistance is needed. Ms. Wischnack stated staff is concerned with how many employees aze necessary to run the house. She explained this is a difficult issue to wrestle with. She stated a conditional use permit would set parameters and guidelines in the conditions. Ms. Wischnack gave examples of conditional use permit conditions the applicants must follow. Mr. Haag stated they would comply with office space limited by staffing needed. Ms. Wischnack ended the meeting stating staff would remain to answer individual questions. • • $C~~ L J October 15, 2002 Mr. John ltodeberg Director of Engineering City of Hutchinson 111 Hassan St. SE Hutchinson, MN 55350 Dear John, RECENED ~OCrI s?ppT b o/Hu ofp Zh8 Q I would 1~7ce to request that city services be installed and Park Island Drive extended to the south as we have discussed, in the spring of 2003. 3t is our mention to begin construction of Birchwood (Hospice Home) at that time. gC~~ Thank you. u A Hospice home is s place for terminally ill people to spend their last days with the highest gaality of life possible. Many terminally ill people find that staying at home for the duration of tbeir illness is neither appropnate nor possible. As their illness progresses, home-based care becomes more difficult. We will provide 24hour nursing care in a place that feels like home, not an institution (hospitals and nursing homes). The Hospice Home's staff and vohmteers will provide a safe and loving environment. , Our home, will kwk and feel like most comfortable homes. We will have a living room, small chapel, and a fibrary for the families. Comiectcere, which has three full time employees, will have their offices in the lower level of the Hospice Home. In addition to the full time employees, there are three RN nurses, one social worker, and 2-3 Home Health aides who stop into the office daily. Comiectcare will be operating the Hospice Home. RECEIVED ACT 1 6 2002 papttoHP. Z. 8 8. r1 U $~b~ • When the property at 851 Dale Street (former Aveyron Home) was built, the neighborhood had concerns about their property values. Below is information according to the McLeod County records within a one (+ or -) block radius of that home. 780 Dale Street 800 Dale Street 1010 8's Avenue S W April, 1999 July, 2002 1005 8's Avenue SW December, 1996 April, 2001 1032 8's Avenue SW June, 1992 August, 1999 1022 8'~ Avenue SW July, 1993 October, 1995 October, 1998 Augast,-1999 May, 2000 October, 1997 October, 2001 April, 1998 November, 1999 sold for $81,500 sold for $95,000 sold for $79,531 sold for 591,500 sold for $142,000 sold for $165,000 sold for $11$,500 sold for $142,500 sold for 5124,674 sold for $161,000 sold for $125,000 sold for $133,500 soM for $159,000 sold for $160,000 sold for $174,000 • RECENED OCr i s 2002 CRy of Hutchinson Dept of P. Z..B B. g~b~ • • C Hutchinson City Center 111 Hagmn sweet SE Ho1rLi~on, MN 55350.1522 320-587-5151/Fu 324234/240 TO: Mayor & Council FROM: Gary Plotz DATE: December 20, 2002 SUBJECT: Agreement on Horizontal Grinder -City and County As you lmow, McLeod County is paying the capital cost of $250,000, for a horizontal grinder, while the City is responsible for the process of grinding throughout the County and the on-going maintenance of the equipment. Included in the agreement is the requirement that individual cities will need to load the grinder hopper at their compost site. Attached is the agreement developed by Mazc Sebora, Ed Homan and me that identifies additional details. Both the City and the County feel the agreement is fair and beneficial to both entifies. Your approval is recommended. Nin[rd on rtcyckd pepcr - gc~~ COMPOST GRINDER AGREEMENT This agreement is made and entered into by and between the City of Hutchinson ("City") and the County of McLeod ("County"). Whereas, the City operates a compost processing facility and the County has encouraged other municipalities in the county to dispose of their organic waste in an environmentally friendly manner; and, Whereas, ownership of a grinder to reduce the volume of compost would improve the composting process and reduce transportation costs; and, Whereas, the City and County desire to acquire a compost grinder for this purpose; Now therefore in consideration of mutual promises and agreements contained herein which the parties deem sufficient consideration, the patties agree as follows: L The City will purchase a compost grinder not to exceed $250,000 in cost. Within sixty days after the City's purchase of the grinder, the County shall reimburse the City for the entire cost the grinder and any transportation and setup costs. • 2. In exchange for the County's reimbursement, the City will grind all yard waste from all municipalities in McLeod County and any produced by the County itself at no charge nor will there be chazges for setup or takedown of the grinder and/or transportation. The City shall be responsible for keeping the grinder in good working order and shall be solely responsible for any and all maintenance, upkeep or repairs of the grinder. The City shall maintain insurance equal to the grinder's mazket value at all times and the City shall have in force a liability insurance policy covering the grinder and its operator. 3. It is anticipated that the grinder will have a useful life of 10 yeazs. The County will not contribute any additional funds towazd a compost grinder during that time period. 4. The City shall not sell, trade Or otherwise dispose of the grinder without prior consent of the County and the County shall have an option to acquire the grinder for itself prior to any third party disposition. Should the City discontinue its composting operations the grinder shall revert to the County. 5. The City of Hutchinson shall be responsible for scheduling the operating times and locafions of the grinder. McLeod County muncipalities desiring to use the grinder shall schedule use of the grinder at least two weeks in advance of their • required use with the City of Hutchinson. A municipality shall have the right to immediate use of the grinder should a municipality declaze a state of emergency g~C~ • to exist in that municipality. The City shall be responsible for the entire setup, operation and takedown of the grinder when located at various parts of the county. When located in another McLeod County municipality, the other municipality shall supply a person to load raw material into the compost grinder and that municipality shall provide equipment to load the material into the grinder. The City alone shall have judgment as to the appropriateness of materials to be ground and may reject oversized or unsuitable materials. • 6. The County will do its utmost to encourage, and the municipalities of the County are expected to use the compost grinder whenever possible. Burning or other inappropriate disposal of organic material will not be permitted except in unusual circumstances. McLeod County City of Hutchinson By Date BY. Date ~~~~ n ~J r1 LJ • C Hutchinson City Ceuter m ae~sa,~ se Hutdilneon, IrnV 353342322 324587-5131/Fax J241'i4-47.40 TO: Mayor & Council FROM: Gary Plotz, Randy DeVries, Doug Johnson DATE: December 20, 2002 SUBJECT: Horizontal Grinder As a follow-up to the City's request for up to $250,000 to purchase a horizontal grinder, I report that the McLeod County Solid Waste Board and the McLeod County Board of Commissioners voted unanimously to approve the $250,000 grant to the City of Hutchinson. The City Council authorized preparing specifications and soliciting bids. The bids were opened December 10, 2002, to facilitate the County's review of "firm bids". We have seen on-site demonstrations of several different horizontal grinders (four manufacturers). We received two bids in the horsepower range that we specified. The bids were: Vermeer Sales and Service $250,010.00 (demonstration unit - 16 hours of running time) Cazlson Tractor & Equipment Company (Peterson-Pacific Manufacturer) $259,900 (new) The McLeod County Solid Waste Board and McLeod County Boazd of Commissioners action was to awazd to the low bidder (Vermeer Sales). Regazding warranties, the Vermeer unit bid a 12-month warranty and the Peterson-Pacific was bid with a 6-month warranty. Of greater importance is the "extended warranty" option that is herein the recommended option by staff: Vermeer 3 years or 3000 hours (machine only) $7258 5 years or 5000 hours (motor) 2250 Total $9618 Peterson-Pacific 3 years or 3000 hours (machine only) $10,800 5 years or 6000 hours (motor) 1.390 Total $12,190 We rewmmend the awazd to Vermeer Sales in the amount of $250,010, plus the extended warranty of $9,618.00. The County grant will cover $250,000 and the City will pay for the extended warranty out of the contract maintenance budget from the enterprise fund over a period of years. Primed w n:cyckd paper- $~~ Ordinance No. 02-330 • Publication No. AN ORDINANCE AMENDING ORDINANCE N0.02-322 "GRANTING FRANCHISE TO JOE DOOLEY" TO INCLUDE PRIVATE HANGAR LEASE A5 PART OF SAH) ORDINANCE WHEREAS, the Hutchinson City Council approved Ordinance No. 02-322 on October 8, 2002, granting a franchise to Joe Dooley to construct a private hangaz at the Hutchinson Municipal Airport; and, WHEREAS, pursuant to the Hutchinson City Charter, Chapter 10, every ordinance granting a franchise shall contain all terms and conditions of the franchise; and, WHEREAS, the attached lease agreement contains the terms and conditions that aze required for a franchise, NOW, THEREFORE, BE TI' RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, THAT Ordinance No. 02-322 shall be amended to include the lease agreement between the City of Hutchinson and Joe Dooley outlining the rights and responsibilifies of each • party and said lease agreement is made a part of the franchise awarded to Mr. Dooley. Adopted by the City Council this day of , 2002. Attest: Gary D. Plotz, City Administrator Mazlin Torgerson, Mayor ~~~~ • LEASE AGREEMENT BETWEEN CITY OF HUTCHINSON AND This agreement, made this _day of , _, by and between the CITY OF HUTCHINSON (the "City") and Joe Dooley (the "tenant), is for the purpose of outlining the rights and responsibilities of the parties to this Agreement. The parties to this Agreement do agree as follows: Lease of alrgort grooerty: Subsequent to receipt of a franchise from the City of Hutchinson, the tenant leases from the City a private hangar lot, as described on a map located at the Clty Engineer's office. The lot is situated upon the Hutchinson Municipal Airport, Butler Field, an airport owned by the Clty. The lot is leased together with land and any Improvements that may have been placed on it. The lot is described in an Attachment to end made a part of this Agreement. 2. Use of the airport: The tenant has the privilege of using the pubic portions of the airport in common with other users. Use of the airport Is under the rules and conditions as now exist or may be enacted in the future by the City, the State of Minnesota, or the United States government. The tenant is subject to customary charges for such use as may be established from time to time by the Federal government, State Government, or the Clty. 3. Term of this agreement: The term of this lease is 20 years, the maximum allowed by Clty charter, or is restricted to terms described in the franchise granted to the tenant. The terms of this agreement begin the date on which this agreement has been signed and approved by the City Council. At the expiration of this lease, the tenant shall have the right of first refusal upon a new twenty-year lease at the price or rent indicated In the City's rate schedule, contingent upon the City Council granting a franchise, and may include the same terms and • conditions of like leases then existing. 4. Lease gavments: The tenant agrees to pay to the City: An annual sum of $0.18 per square foot, is payable annually, as determined by the outside dimensions of the building, to the nearest one-foot. Lease payments are due annually before the end of the month of November. The City reserves the right to negotiate or amend rates related to this lease once annually. The City's Airport Commission shall recommend any revision of rates to the City Council. Rate revisions shall be reasonable and uniform as compared with other fees and rents charged at the City's airport. The City's Airport Commission shall give rate revisions due regard to the value of the property leased, the improvements used, and the expense to the City of the tenant's operations. Annual rate increases shall not exceed five percent (5%). Rate revisions are adopted by the City Council annually. 5. Construction of private buildings on leased property: A) Any structure built upon leased property shall be constructed in compliance with applicable building codes. The building and any attachments and appurtenances thereto, other than ramps, parking areas, and driveways up to and associated with the structure, must be located entirely upon the leased premises. Any building constructed shall be used for the storage of aircraft registered or leased to the tenant and related aviation purposes. B) Uses of any building on leased property are subject to the same restrictions placed on • City-owned hangars. Any uses of the building, other than aircraft storage, shall be described and approved by the Airport Advisory Commission and City Council, in writing. ~~~~ C) The tenant agrees that any building shall be constructed at no cost to the City: In the event the tenant has not completed construction of the building on the leased premises within eighteen (18) months from the date of this agreement, the Clty may terminate the lease without further obligation to the tenant. D) Prior to construction of any building located on leased property, the tenant shall furnish to the City, for the Airport Advisory Commission's review and approval, the plans for the building, and provide the estimated cost of completing the building. The tenant shall provide the City with a letter of credit, bond or other security with a surety satisfactory to the City conditioned upon the commencement, completion of and payment for the construction of the building; and against loss or damage by reason of mechanics lien. The Airport Advisory Commission may specify the acceptable type of surety. E) During construction of the building, the tenant and/or tenants contractor shall provide a certificate of insurance showing liability limits of at least $1 million and name the City as an additional insured. The City must approve insurance coverage before construction begins. The tenant and/or tenant's contractor shall protect the City from liability to persons or property for damages arising out of the construction or customary use of the building prior to obtaining an occupancy permit from the City. F) The tenant shall obtain the necessary regulatory authority and permits from the City of Hutchinson. All construction shall be in a good and workmanlike manner and shall be In conformity with building codes, ordinances, and other regulations applicable to the City and Hutchinson Municipal Airport. G) Tenants shall ensure aircraft storage facilities conform to design standards described • by the Airport Advisory Commission, City Planning Commission and/or the City Council. These design standards may include color, style, size, signs and placards, and other aesthetic requirements. Construction and signficant Improvements may not begin before receiving written authority from the Airport Advisory Commission. H) Tenants shall pay the entire cost of such construction, and shall pay the entire cost of utility services and other required building systems. The tenant shall pay all site improvement costs, including but not limited to, grading, gravel, bituminous, concrete, utility installations, and any other improvements required on the leased property. 6. Maintenance of leased propertv: Tenants, at their own cost and expense, shall take good care of the leased property and any buildings or structures placed thereon. Tenants shall keep and maintain the property In good order and repair and in a clean and neat condition. Tenants may not store any property outside the building, other than property commonly stored outdoors, including but not limited to refuse containers, liquid petroleum tanks, etc. Tenant shall not permR any waste or nuisance on the leased property nor permit anything on the leased property to interfere with the rights of other tenants of the City or users of the airport. In the event the property is not properly maintained, the City may, after notifying the tenant, cause the property to be maintained. The costs of maintenance and an administrative fee will be billed to the tenant and become their responsibilfty. Unpaid billings may be certified to property taxes. The cost for customary maintenance routinely performed by the City, related to areas affecting the value or use of leased properties are inGuded in the annual lease costs charged for the property, including snow removal, grounds maintenance and maintenance of apron areas. ~~~~ • The City performs snow removal throughout the City on a priority basis. The City of Hutchinson reserves the right to perform snow removal functions in whatever manner it deems necessary. The City intends to provide service up to a reasonable and safe distance from the tenants structure. In any case, snow removal in front of buildings is the tenants responsibility. The City is not required to perform any snow removal function on leased property, but may plow snow on or adjacent to leased properties to expedite other snow removal operations at the airport. Mowing and weed control immediately adjacent to the tenants structure are the tenant's responsibility. The City intends to provide service up to a reasonable and safe distance from the tenant's structure. The City may mow or perform weed control on or adjacent to leased properties to expedite other maintenance operations. The City shall establish the standards by which ramp areas and other paved surfaces are maintained. The City intends to provide service up to a reasonable and safe distance from the tenants structure. In any case, the tenant is responsible for maintaining ramp areas and other paved surfaces immediately adjacent to the tenants structure. 7. Taxes, assessments. and other charoes: A) In addition to other charges identified In this agreement, the tenant shall pay any taxes, assessments, licenses, fees, or other charges that may be levied or assessed upon the tenant's property or building or any activity of the tenant. Should it be determined that the interest of the tenant In this Agreement is taxable, and should any tax be levied, the tenant shall pay such tax. Upon request by the Cfty, the tenant shall provide proof of such payment. • B) The tenant shall establish their own accounts for utilities, and pay all rates and charges for any utility used or consumed in connection with or in the leased property during the term of this Agreement. Upon request by the City, the tenant shall provide proof of such payment. C) In the event the tenant fails to pay the lease payments, taxes, assessments, fees, or other charges due, the City shall noYrfy the tenant of the default. If the tenant fails to cure such default, the City shall have the right to terminate this lease in accordance with section 9 of this Agreement. 8. Termination provisions: A) At the termination of this lease the tenant has the privilege of removing all buildings and properties placed upon the property. The tenant shall obtain all required permits. The tenant shall-have a period of ninety-days (90 days) from the termination date to remove property. In the event the tenant cannot complete the removal within 90 days, the City may grant an extension of time, no longer than six months, 'rf the tenant can demonstrate the reasons for failure to remove property within the ninety-day (90 day) period are beyond the control of the tenant. If the tenant does not remove the property within the period granted by the City, the Clty may retain ownership of the building and property for any municipal purpose. B) If the leased premises becomes deserted, abandoned or vacated, the City may terminate the lease. If the tenants interest in the property is taken by process of law, the City may terminate the lease. If the buildings or properties on the premises are • destroyed, the City or tenant shall have the right to terminate this agreement upon giving written notice, with response, to the other party. ~~e~ • C) Should the tenant default in the perfonnance of any terms, condkions or covenants of this Agreement not othenvlse specified, and should the defauk continue far a period of more than thirty (30) days after the Cky serves the tenant with written notice, the City may terminate the lease. Serving the tenant wkh written notice inGudes reasonable attempts by the City to contact the tenant, and may Include use of certified mail with return receipt and/or personal service. This may be done with or without terminating this Agreement and without prejudice to any other remedy for lease payments or breach of covenant. In any such event the City may terminate this Agreement by giving wrtten notice of the termination. The rights and remedies given to the City are, and shall be deemed to be, cumulative, and the exercise of one shall not be deemed to be an election excluding the exercise by the City at any other or different time of a different or inconsistent remedy. D) Should the leased property be declared condemned, either because the airport is closed to the public, or the property is needed for another municipal purpose, the City shall reimburse the tenant for all lease payments received from time the lease was signed until the property is vacated. The City shall provide the tenant with ninety-days (90 days) notice of such action. The tenant shall have a period of ninety-days (90 days) from the termination date to remove property. In the event the tenant cannot complete the removal within 90 days, the City may grant an extension of time, no longer than six months, if the tenant can demonstrate the reasons for failure to remove property are beyond the control of the tenant. 9. Liability provisions: A) The tenant agrees to Indemnify and hold harmless the City far loss of or damage to • property or Injury to persons occurring on or about the above described premises and the City shall not be liable to any extent for, nor will the tenant make any claim against the City for or on account of any injury, loss or damage resulting from the tenants property or use thereof. B) The tenant shall obtain and keep current a liability insurance policy wkh the City as a named additional insured and shall be in a fonn acceptable to the City. C) The tenant, while engaged in the performance of any function related to this Agreement, agrees to indemnify, save and hold harmless, and defend the City and all Its agents and employees from any and all Gaims, demands, actions or causes of action of whatever nature or character arising out of or by reason of the execution or the perfonance of the services provided in accordance with this agreement. D) The tenant shall meet, and provide upon request verification of, all licensure requirements of the City of Hutchinson, State of Minnesota and/or the Untied States Government to legally comply with this agreement. 10. Transferring. sublettlna, sellinsr: The tenant shall not transfer, sublet or sell any Interest in this agreement or in the improvements located on the property without first obtaining the written consent of the City's Airport Advisory Commission, which consent shall not be unreasonably withheld. Failure to obtain written consent shall be sufficient grounds for terminating this agreement without obligation of the City to the tenant. 11. Amendments: This agreement shall not be amended except by written document signed by all parties to this agreement. • ~~e) • 12. Discrimination provision: The tenant, In the use of the Hutchinson Municipal Airport, shall not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, or national origin or in any manner prohibited by Part 21 of the Regulations of the Office of the United States Secretary of Transportation, and the tenant further agrees to cemply with any requirement made to enforce such regulation which may be demanded of the City by the United States Government under authority of said Part 21. ~J 13. Laws, rules and reputations: The tenant shall abide by and conform with all laws, rules, and regulations, including future amendments thereto, controlling or in any manner affecting the tenant relative to the use or occupancy of the tenant. 14. Alternative Dispute Resolution: It is the intent of this Agreement that all disputes and matters in question relating to this Agreement or the breach thereof be resolved using generally accepted alternative dispute resolution procedures. The City reserves the right to pursue satisfaction for the tenant's nonpayment of identified rates and charges by whatever means are deemed appropriate by the Clty. 15. Notices: All notices under this agreement shall be sent to the following addresses: If to the City: City of Hutchinson Airport Manager Hutchinson Municipal Airport -Butler Field 111 Hassan St SE Hutchinson, MN 55350 If to the tenant: CITY OF HUTCHINSON: Dated: By: Marlin Torgerson, Mayor Attest: Gary D. Plotr, City Administrator TENANT: Dated: By: Joe Dooley, Tenant gcz~ ~ CITY OF HUTCHINSON MEMO Finance Department December 20, 2002 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: E%PANDED INSURANCE COVERAGE FOR BOARDS & COMMISSIONS The LMCIT coverage for boards and commission has been expanded. We had discussed this coverage being offered and were asked for some additional information. Jeff Borkenhagen, Marc Sebora, and myself have met on this issue and attach some of the coverage information. • We will be reviewing the material for you consideration of the coverage. H:\OOC\City council memo 2.doc $ Cf) MEMO Insurance Planners 135 3rd Ave SE PO Boz 68 Hutchinson,111N 55350 • Phooe : 320-587-2299 Faz :320-587-0808 City of Hutchinson 111 Hassan St SE Hutchinson,lliNl 55350 I. pay > _.. _. I{es'Dierrilt f ~rc S lie_ Council Opeu Mtg I,arv In reference to our discussions on the City Open Meeting Law Insurance Coverage, I have the following to offer: The reimbursement term in the coverage has been handled in payment as the invoices are forwarded to LMCIT. As the coverage indicates that the liability is payed on behalf of, it really is not an issue. I get the feeling that LMCIT would make payments as needed; in a timely manner. As this would be an endorsement to the General Liability Coverage section, all of the .city entities listed on the Declarations Page would be covered, boards, committees, etc. We should review the named entities to make sure we have them all listed as should be. ~he claims thus far that have "hit" are: Ba~rport, Andover, Medina, abbot, Sandstone, Hinkley, Prior Lake, Brainerd, St Cloud. Most seem to have to do with land use and zoning, however LMCIT has reserved claim dollars for special interest fouls as well. Kindly let me know should we need to discuss this further. I believe the premium to be in line with the coverage and would recommend the City Council approve this coverage. Thank you for your consideration in this matter! Jeff Borkenhagen • $C~~ Insurance Planners 135 3rd Ave SE PO Boa 68 Hutchinson, MN 55350 Phone : 320-587-2299 Faz :320.587-0808 City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 ,.,.. As it was discussed at the city council meeting; yourself, Marc Sebora and I, were to get together and review the merits of this new available coverage. I have the following research from LMCIT which I thought we could look at, discuss, and then make a recommendation for the council. As it is worded in a recent memo from LMCIT: From time to time, city council members may get sued for alleged violations of Minnesota's Open meeting Law. The LMCIT liability coverage does not cover these suits unless there is some other covered claim included as part of the complaint. Consequently, the cost of defending these suits for individual council members can often be fairly expensive. To avoid this uncovered exposure to the council member or to the city, CIT has made available Open Meeting Law Defense Cost Reimbursement Coverage. The coverage reimburses individual council members for up to $ 50,000 of their Open Meeting Law defense costs per person. The city now can select eitherof tow coverage options, which reimburse these costs at 80~ and 100 respectively. The annual cost for Hutchinson at -100$ would be $ 2,877. It is interesting that the most recent clai council members, who were removed as well as information and then meet to discuss. Thank Jeff Borkenhagen m involves three Hibbing sued. Let's review this you! ~C~~ In considering whether to purchase machinery breakdown coverage, a city should look at how much it would cost to replace various pieces of machinery, what exha expenses you might incur to continue operation while a key piece of equipment is being repaired, how long it might take to get repairs or replacement equipment, and so on. If your city's budget can handle these kinds of expenses, it probably doesn't make sense to carry the coverage. On the other hand, if the possible cost to repair or replace a particular piece of machinery is more than what your budget can comfortably absorb, machinery breakdown coverage is worth considering. Machinery breakdown coverage for other specialized equipment Cities may also have other types of equipment, such as equipment for municipal gas or district heating systems, or medical equipment such as MRIs. These types of equipment can also be covered, but must be evaluated separately. Special coverage terms, deductibles, and premiums may apply. Machinery breakdown coverage for municipal electric utilities Municipal electric utilities pose some special issues with regazd to machinery breakdown coverage. The needs, problems, and risks of different municipal electric utilities vary substantially, and the coverage terms, limits, deductibles, exclusions, and pricing must therefor be individualized as well. For smaller electric utilities, LMCTT itself provides the machinery breakdown coverage. • However, for certain of the lazger municipal utilities the machinery breakdown coverage is provided directly by Hartford Steam Boiler (HSB). Coverage temps, limits, deductibles, and exclusions are typically highly individualized for these type of risks. It was detemrined that these types of accounts should be handled directly by Hartford Stream Boiler in order to provide better service and underwriting expertise. Important note: At this time, neither LMCIT nor HSB is able to provide coverage to electric utilities for loss of income or extra expense resulting from a machinery breakdown loss. Open Meeting Law Defense Cost Reimbursement From time to time, city council members may get sued for alleged violations of Minnesota's Open Meeting Law. The LMCTT liability coverage does not cover these suits unless there is some other covered claim included as part of the complaint. Consequently, the cost of defending these suits for individual council members can often be fairly expensive. To avoid this uncovered exposure to the council member or to the city, LMC1T has made available Open Meeting Law Defense Cost Reimbursement Coverage. The coverage reimburses individual council members for up to $50,000 of their Open Meeting Law defense costs per person. The city now can select either of two coverage options, which reimburse these costs at 80% and 100% respectively. 17 gc~~ ~ CITY OF HUTCHINSON MEMO Finance Department December 20, 2002 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: CONSIDERATION OF INSURANCE DEDIICTISLS CHANQE3 The City has over the years carried a deductible of $25,000 and the question has been asked if this is still the appropriate amount. Mark Flaten, Berkley Risk Services Manager, has reviewed the • deductible amounts paid vs. premium savings. The attached spreadsheet reviews the numbers that support continuation of the current deductible. Mark or a member of his staff ae well as city staff will be available to answer your questions. H:\DaC\City council memo 3.doc U `"~ ) City of Hutchinson ~zrzoroz Property 8 Casualty Deductible Analysis Deductible Analysis 7/1/96 7/1/97 7/1/98 7/1/99 7/1/00 7/1/01 Total Average Sum of < 10,000 21,433 4,516 15,492 71,401 46,548 72,809 232,199 38,700 Sum of<25,000 36,433 4,516 30,492 109,152 62,202 79,393 322,188 53,698 Trend 1.19 1.16 1.13 1.09 1.06 1.03 Trended Claims <10,000 25,592 5,235 17,436 78,022 49,383 74,993 250,662 41,777 Trended Claims <25,000 43,503 5,235 34,319 119,273 65,990 81,775 350,095 58,349 Deductible Deductible Credit (LMCIT) General Liability (removed the reinsurance charge) Deductible Credit (LMCIT) Property Deductible Credit (LMCIT) Automobile Liab Total Premium Premium Savings Incurred Deductible Cost Net Savings 7H/2001-02 policy period Fully 25,000 10 000 Insured 0.375 0.245 136,387 164,755 218,219 0.375 0.245 30,747 37,142 49,195 0.375 0.245 39,139 47,280 62,622 206,273 249,178 330,037 123,764 80,859 79,393 72,809 44 371 8,050 7/1/2002-03 policy period Full 25,000 10,000 Insured 0.375 0.245 129,864 156,726 207,782 0.375 0.245 27,113 32,753 43,381 0.375 0.245 21,382 25,829 34,211 178,359 215,308 285,374 107,015 70,066 58,349 41,777 48,666 28,290 In the 2001 to 2002 policy period, the City of Hutchinson will save approximately $44,000 by taking the $25,000 deductible option. Had the $10,000 deductible option been chosen, the savings would only have been approximatety $8,000. Deductible Recommendation: $25.000 cer occurrence/$125.000 aooregate Over a 6 year period the average expected paid bss at the $25,000 deductible level is $58,349. The premium savings in the 7/1/2002-03 period is expected to be $107,015 for a net savings of $48,666. (,n ~/ The total savings of $107, 015 should be accrued to pay for losses under the deductible. An anatysis can be done in 18-24 months to determine how much liability still exists, and an adjustment to the accrued liability could occur at that time. Praparad by Berldey Risk Adminlstrefas Company, LLC Dad Malyais P C2002 Dad Mal CITY OF HUTCHINSON RESOLUTION NO. izoss ADOPTING WATER WASTEWATER REFUSE COMPOST BUDGET 2003 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Water Wastewater Refuse & Compost Fund Budget for the City of Hutchinson for the fiscal year 2003, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: WATER/WASTEWATER/REFUSE FUND REVENUES AVAILABLE CURRENT REVENUE Water Sales 1,155,500 Water Meter Sales 15,000 Wastewater Sales 2,550,000 • Compose ~ Recycling Sales 152,000 Refuse Sales 781,000 Recycling" & compost credits (14,400) Commercial dumping 18,000 Interest Earnings 80,000 Penalties 19,500 SCORE State & County Grant 435,000 Loan Repayments 37,000 Connection Charges 120,000 Miscellaneous 11,000 TOTAL AVAILABLE $5,359,600 REQUIREMENT WATER Personal Services 320,521 Supplies 92,250 Consulting 219,500 Other Services ~ charges 203,800 Depreciation 235,000 Debt Service 54,745 • Transfers 55,000 Miscellaneous 12,950 Capital Outlay 332,250 DEPARTMENT TOTAL $1,526,016 ~ch~ Resolution number 0 Page 2 WASTEWATER Personal Services 493,348 Supplies 173,500 Consulting 362,700 Other Services 8 charges 425,220 Depreciation 720,000 Debt Service 902,772 Transfers 55,000 Miscellaneous 23,600 Capital Outlay 1,618,900 DEPARTMENT TOTAL $4,775,040 REFUSE & COMPOST Personal Services 188,610 Supplies 208,500 Consulting 50,000 Other Services & charges 739,580 Depreciation 155,000 Miscellaneous 3,500 Capital Outlay 1,214,800 DEPARTMENT TOTAL $2,559,990 • Adopted by the City Council this 23rd day of December 2002 Marlin Torgerson Mayor ATTESTED: Gary D. Plotr City Administrator n U Bch) CITY OF HUTCHINSON • RESOLUTION NO. L2oa6 ADOPTING 2003 LIQUOR FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Liquor Fund Budget for the City of Hutchinson for the fiscal year 2003, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE CURRENT REVENUE Liquor 1,150,000 Wine 432,000 Beer 2,148, 000 Miscellaneous 112,500 Discounts (50,000) Interest 3,000 Refunds & Reimbursements TOTAL AVAILABLE $3,795,500 • REQUIREMENT EXPENDITURES Personal Services 310,646 Supplies 14,050 Consulting 6,000 Other Services & charges 90,500 Depreciation 27,000 Debt Service 37,030 Transfers 291,000 Cost of Sales 2,921,200 Miscellaneous 11,000 Capital Outlay 14,700 LIQUOR FUND TOTAL $3,723,126 Adopted by the City Council this 23rd day of December 2002 Marlin Torgerson Mayor ATTESTED: • Gary D. Plotz City Administrator gC~l C 5 YCAR 2003 CAYl7'AL IMPROVCI~1CNT PROGRAM DRAFT DRAFT DRAFT q ~'4NG I)~~~~°trtY~t I'°r~;~ec:t~ ~'r'i~trity 2~ C~CIM~ 205 ~Otl~a C11'CM'~ 7"at~t Ar~art Airport Fu~,^lin-~. A6'd -et #u~l A-R•D2 1 1 pD,QDD 1 DD,aaD T-Hanger Goa~trucYiarr AIR-06 0 1'76,DDq 176,QDD Lind Acquisitiars: Res~enYYal AIt~, 08 4 110,00(3 110,aa0 CJiALSRApproachLigt7ls AIR-1D t, 185,DDfl 1B5,OD0 Runuaay/Apron Sortace Treatment AIR-11 ti 56,667 58,667 S~letytSeaurit3r -mpravemenYs AIR•12 1 225;DDD 225,a0D Runway Shaulder t7rarrege Improvet7a~rrtfi AIR' 13 2 85,UDD 65,pDD 0a~nd Acquisitian; ~omrnercial AIR'-16 ~ 215,OOa 2.'15,aa0 Arp~it`t f"~rta~l ~ 225,000 1d1,Erfi7 104,OQt3 1B5dQ0 501,OgOq 9„152pf67 ('rtpitul I'rnjci•ls T~urrrl ~~,% ~ ~~~r,~ ~~ e~(~G a :~G.~ 1 ~.,~~a7 (~ru,rtc - F~rd~~rul G'rrrrrrs - .Strife `0,9~G 175 J0~ ~?~6,CLti~1 -;r;~~c~r7T!~l;zl 6~,fi67 1Q~.600 tA5.00U ~22,S~U 1,174,67 ~~Tltl°d~ ~.xat~d'~4". PC7L~-SQf~-SCAR ~C-D2t)OB 1 27,OD0 27,pDD 2i,DOD 27,DpD 27,aD0 135,aDD PC7LC-SQIO-G~4R C~-0200"r" 1 27,QOG 27,pDD 27,aaD 27,Da0 27,DD~p 13S,aDD c~~nT-233-TK1 cep-a3aD1 .~ 31,5Da 31,a4D PARi~-D92-TK4 c~-aaaD2 ~ zd,5a~3 2d,50D PARK"•373'-TK5 C4~-a3aD3 2 21,OOQ 21,000 PARK-~DJ-ti~q CG-a:~~D4 1 3f7,DDD 3D,QDD PC}LC-3iAC) L3'Ttm C~-D3a05 1 45,ODp 45,ODD STRT-a29-UTL C;-03p06 ~ 11,ODt"3 11,110D TRT-Dd~ruT~ c~-a~aD7 ~ ~,caDa ~~aDD S1°RT-a65-TK3 CG-D3~DDY3 ~ 26,ODQ 26,ODD STR'T-404-HPQ C-D3pD'9 1 GO,DDO 6D,'DCYD "TR"V"-872-T~tln -~G-03010 0 4,500 4,500 STRT-9;14•"TK3 a~G-03011 2 28,000 2B,Ofl0 STMT-'9d6-TRI~ C~-03012 3 4,5DD d,500 STWVT•D97-HITK' GYM-D3Y3'13 1 75,Dt3D 75~DDD f1k:t~"Y"-344"t~-P~7 (:;~~-Od001 ) d5„DDd1 GSrODC) ~kf7,~C'7'~?~1~3 ~";"11~ [3~,~;~ 1 of ~ ;C"~cw.s~fwry„ C7~~,r~arati~~w Nf3„ l()d , v~,. Departmemt F"roje~>k# ~"ri+mrt~ ZU~~ 2Q(~4 2Oi1 2016 20~~" "T~kal NCR-78p-SUV CG-p4pp2 2 ?4,bpfT z4,aDQ PA~t%C~~62-TRAe GC-C74pp3 3 4,S(44 4„5p(1 PARK-912-TR1- ~G-a4pp4 ~ 4,5Qa 4,5pQ P4~LC-311-CAR ~~-p4ap5 1 27,aQ0 27,aa0 STRT-5'V'%-HTK CC-04p476 1 8p,aptl Bp,aQp S°l"RT-555-HTK CG-p4pp7 2 4p,4pp 4b,aap ST"RT-752,-HEQ C~a-p4a03 2 26,Opp zp,Op'p STRT-777'-HEGI CG-04aa9 1 113„app 113,aa(1 PAFPK-268-TK4 CC-Q50g1 2 2a,5a0 2Q,SaQ PARK-296-TK5 GG-45Q02 2 :?1,rlpp 21',aa0 PAR7~-384-TRN- CG~~g5pp3 3 4,5pp d,SQp PARK-397-TRt~ GG-p5f-04 3 4,50p 4,5C}p PARK-416-G~1f7 C+~-a5a05 z z8,0a4 zB,aaa PARK-591-TK;1 CMG-Q5fTp5 2 31,5p(} 31,,50q PARK~30-TK3 Cfi~-05pg7 2 24,pptl 24,t7pp PARK-83z-TK5 CC-a5ap8 z 27,ppQ 27,ppp STRT-223-UTL CG-p5aa9 3 S,aa 5,5pp STRT-523-TK3 GCS-p5a1p 1', 32,ap0 :f2,CbaD STRT-552-t~Tl. CG-(}54ti1' 2 5,4pp 25,R?ap STRfi-59U-TK1' C-p5Q12 2 3'1,5pp 3t,5pp TRT-697°HPCI Cf~-a5a13 3 8,ap(7 8,~(1t1 ENGR-258-TtiS CG-t'i6aQ1 2: 23,5ap 23,50p ~II~E-129-va.t~ c~-a6aaz z zz,paa 2z„pas PARK~~257-TRt~ r~~-Oppp3 ~ A,Sat) 4,spp PARK-42~-LAR CU-p6g44 z zp,5ap 2p,5pp PARK-677-GNf~ c-a6C1fi35 z 28,aap z8,f}p[a STRT~373-TK1 c~-p6ap6 2 35,paa 35',aa~ 'TILT-658-H~'&C Cti~«p6(JQ7 1 1'q z,aaU 11 z, pQU PA~.K-a66-U"4~L Cry-p'7pp1 z 24,5Ctlp ?.4,~aCla STR7-383-TK5 ~C3••Q7apz 2 20,pap 2p,pp0 ~F2T-421-HEQ CG-g7"ap3 1 135„aaa 135.{I~aU HA'T'S Mechanics V~ay Addition HATS-a1 2 3pa,ppa 3'Oa,paQ '~rtt~°~~ (, rr~~ 'T"+~ I ,1 7z3,p~8 418,8Op~ 397,aOq 299,5d~4~ 23~,4d~ 1,991,QQq Crtpir~il Prujecfs ]iutd ~ ~ ~ ~~ -~'_~-OCU Ci~ulrrr! (~,iru;;c F~inci (~'1" '~ ~tll~V~I" R.emcadel Moto Vhd~le for ERdg CJept Seal'..... cast parking lot Security system uP-grade City "~et~irle Pa11ei~~q Paci~ity ['~~r ~ _' _.. ;-~~° 7~~,r~~j 723,Dfi0 418,000 317;0130 299.500 23.500 1,991,i3Gt) CCtr-p2-f71 3 1r},QpC1 1p,C1pQ CCtr-rt2~p2 1 3,2Cr0 3,2i3a GCtr-p2-Q3 1 ;3,a(Tp 3,0017 CIT"y T,TR-d73 2 ~8a,i7f7a 280,Opa 1:~It~~F"7" ~''rOf1.~ ~ "/l~ I3~~t; :7 art` cy ~ ~. '4W '~ ~Depar~m~e~t F"ro,~ect# ]~riaroity 200:3 2004 200 2006 2007 "~`ataut City ~C~nt~r Mornument sign GITy' CTR~D~4 3 '4O,OC9fl ~tfl,flC1Q ~'` i ~ ent~:r T"r~taI ~,2QB 1t1,tp04 ~BO,paO 10,tN~fb ~Si6,20p C.'upiful f'r~!jc-~c~ls f~uud ~_. ~~ __~;~~'~ O,L'~~~0 'O;~~OD 6,00 ('r!1 (_~~'r~t_'!' ?r~fta( 6~.~nCb 1p.000 2E0.006 10.000 306.20 C"Y~r'ic >ret~ Anna Tampered Glass CA-03 fl f2,Oflfl 12,Dt~(1 ~1,"JlC r",1'~ri7 ~Ut~~ 1'2,QCpa 12,t1U0 Crr~it,il Prr~jc~cts Flom! 1 ~~'~"-'~ ~~~~~~~~ r ~._~ _~Ircyl~.~ ~',~r~;~r 12.QOQ 12;110Q ~:C1~'tl~()S~ Stacking C~+nveyar Coi~np-f~2-t'9 Q 3fl,60tD 3Q,~Jpfl Blacktop Parking Lrt Gfl71MP-~8 Q 3fl,fl00 3p,©00 Bxtend o~urrng pad C~tNiP fl9 U 6fl,t7flp 60,OOfl Bnotcase mining ~Idg, far taagging CQNt!P-~0 fl 5fl,flpfl 50,OA(1 Storage BuiEding CCP~P-11 fl ~ fl0,Q0~E f flfl,QOfl Vehicle CAMP-12 fl 25,QOfl 25,ODc1 C~smpastBins„ 10 Cr7P~P-t3 t~ 4Jfl,flC10 4(7fY.(yflCJ Semi-Trailer CUt~-~4 fl tOfl,fl00 104,QOfl I"ront-end r..uader c~~a~IP-~~ a r;tfl,flttu dg,t;?flfl C~rnpostTurner Ct~f~P-~'6 fl 3~C,flflfl 35U,(9Gfl sea:urmtyCamera Ct~~tP-'q--C ~7 1G,t~d7r1 1U>d~00 Horizontal grinder ~.C7~AP-~E C3 4flfl.pQfl 4~Cbfl„flOQ ~1T9"N~J,'at Total ~. .__•°570,60p ~2~r,ftOp ~SO,OmCi 36~,at3~B ,...~~~,.~,..~,. ~'6~S,fJIg4 C~r~FT2E7il,Sf 1'flitil 1: _)i, ~ ;i_l!, 3F.~;:,G;,!7 1 ~ ,;JU r.~,,,,,;,,,,,, ;r~,r:;,~ ~~~,aoo 1zs,~3oa sP,a,ooo 35o,at~a tss5:ooo +~Oaaa~n~c De~~~Oprr~~~t~ xpansian of iHwtctrlnson Industrual Park BSA-fl1 U 2pfl,0V7fl SOO~,C1Dfl 70q,Ofl0 l/~a~~~c~ trric ~9,plcrp~~e~~x'~'~tal 29tg,patl ~ ~C1tH,BOg ~.. ,,.,,,_.....~..~.~,~.,7~g,~pg (_uE. i1nl 1'rr jerrs 1~ inul Crr,~~fr , ~,i;~.iu ,`.~D~O e ~ 6~u~i~~ rk,. ,,,,~,~~~~".., Dc~~rkm~nl ~'ir+e Apparakus Area Ren~avatien Cu~~rfui P~ojec~ls Futxl ~~-as a 2a,aaa aa,aaa "ire 'Totai ~ zo,00a~ za,ro00 ;'~(;r~~ 2~i C~CiG 1 „ - 1"~,r<ri 7~),Df76 20.OGD Housir~ & Ft~de~~elapim+aret Housing F"rsajecf HR'A -aa 0 156,a00 15a,aaa Hcaiasirrg ~ J~edev~lo~k~teklt "t'otol 150,000 °~'S0,009 Itnfr~structure l~~arave~ne~ts~ Spnure Caurt r:6th Ave to N termini) IMP-Oa6 1 78,5aa a8,52a Eche briwe (Ctakland Ave. to ~'ree~npnt Awe. IMP-017 1 5b,C7gU 4as,aoa 04~i,660 kobo Gircfie IMP-a16 2 75,a0Q 75,Qk70 Linden Avenue w (~,ele street to Lynn. Road} IMP-a7a ~ 186,aaa 186,DOa Michigan St N' ('tH 7 try RR tra~lts} IMP-072 a 8r ,aaa 87,a0a Randall Road ~E ~Bradfard street to century Ave.) IMP-074 ? g9,.aa0 g9,a0a Ind Ave SE ~Huiroa7 Streak kc~ Bridge) IMP-Ga5 2 385,6x0 365,a0a century Ave SE (~~~adffertl at, ke ~etterson St,~ IMP-aa6 1 4[t(7,G0ka 40a,aaa Area Trunk S~ Ph-3 j"farget to Ravenwood) IMP-078 1 62a,00C1 ~za„OOa E~radfrard St SE (Century Ave.. to Shervracd ~t.j iMP-aag 2 140,aDa 14g,0aa Geslf caurse R NvV i46ai~w?oad Ln. to new aligr~rmrei7t) IMP-x31 7 22a,aaa aaa„aaa elrry st r~ ~MoLead Awe. t~ t~ranh Hlgh ~dwe) IMP-a3z ~ s3a,aa6 ~3a„aaa hhntbl~7 Cr7vp 5: 5th Ave S17H 15 Signal IMP-033 'I 1d5,a00 19S,aaa Goebel St SyU {Graham St, to Miluraukee St) IMP-a~4 3 45,Oaa 45,Oa~a Milvreukee Ave ~~ Graham St. to kale St.) IMP-x35 2 1a5,0afi1 1a5,a0a N: 7,"r~unk Sforrrn ~av~rer (V1Palnut Ridge to E1rn at), IMP-x3'7 2 1,t14a,aaa 1,a~aaaa Gale Sk. S"W' -:2nd Ave. SUV ~FI~k:RAL AIC7} IMP•a35 11 L,41U,a0a a,41a„6Q0 104h Avenue N~ (11th Ave, to Maple st.p IMP~14q 7 285,Qa0 285„oaa 6th Ave, M1tEIMcLead Ave. (°fH 15 to Blutt Cj IMP-041' 1 Baa,UOa sax„aan Roberts Rd S (Scho+a~ Rd. to I°larwert St} IMP-042 2 112,x170 '197„6017 Lakewaod C7rive SW (6x0 and sa0 Blrsck) IMP-043 .3 Bl,Oaa 87„x00 and Avenue ;s (Lake st, t~'~ale st.~ IMP-x44 ~ a4a,aaa ~4a,aaa century Aye, ~ ~schaol Rd,1~ lame t.) IMP-x45 7 ~~s~,aa~ asaaaaa P. Pishrkey Ln. 5»ytr (Alley kaa 3rdl Ave. Ste) IMP 4746 7 1 °r4,aaa 1 "' 1.aaa ~Y~i~CF.C "f7~J~ d.11~ [~a~,e 4. rr" ~ 7. "~:Pr&~a~r ,r a' Proj~ct# Priority 2fM0~ 2bC14 tI1~S 20p~ 2UU~' 1'011 i`~~c~r ,!11i~ ! t r~1~~ ~~7 7i ~~~~lili 135.OU(1 15U,Uf1U 275,IJIJp D~partmenk ~rcr,~ee~a` ~'rar°ity ~C~~3 X104 20x5 2pOkG 2O~17 Tatar W. Pishney Ln. SW gAlley ka 3rd Ave. S'~U} GMP-447 2 174,404 174,ddd Fishnet' LarYe SW (.2nd to 3rd Awe W}- lMP-446 1 186,000 166,400 I.i~nrten Area Trunk Stcan'n Enanpi°owen7ents IMP-1149 2 1,432,004 1„432..,400 Water street M!!~ (3rd Awe hiV4P to TH 7p IMP-054 2 34,444 3d,pd4 Water 5kreet H1tJ (TH 7' to 5th Awe IUWp IMP"451 2 56,040 58,pdd Calf Caurse Rd hYW NTH 7 to Ex. Ccslt Course I~dp IMP 052 2 1,395,400 1,395,440 Plshmey Alley SW East of Dale SCr'eetj IMP-(153 3 dG,40d 36,440 Narth Central Trunk SS (Phase 11 IMP-054 1 '1,110,444 1,110,444 TH 7 Central LNkillles (Bluff St try Wain Stl1'HI 15} IMP-055 1 814,004 810,404 TH7CentralLkghiTrafOchnprowements IMP-456 2 868,00tJ 866,400 CrowRlwerbam IMP-4S7 3 2,14{D,000 2,144„044 Michigan St. NP (RR tracks to 5th Awe, SE) OiMP-458 2 008,004 608„000 SchaolRaadfLuceLineTrallAss IMP•45s 3 1dS,ddd 105,040 street lir4ht ImOrawemt~nts IMP-461 2 40,004 44,444 4d,dQdO 44,000 44,044 2®0,000 SldewalkfTrail Pepair IMP-462 2 35,444 35,040 .35,404 35,004 35,404 1'75,440 Crack SealinglSeal Casting IMP~fi3 3 140,004 100,044 104,0~t10 140,040 '144,404 540,000 College Avenue NE (Main St, to Hillcrest) IMP-d0r4 2' 445,4pd 445,040 Ash Street NE (Ctallege Awe. to Northwaads Ave.) IMP'-065 3 285,404 265,400 R:rae Avenaa sW' (Larson St. to Charles.. Sk.} IMP-466 3 68,t1bd 68,444 Charles Street SW (l~aeAwe. ica Lewis Awe.} IMP-f1fi% 3 111,f)Of1 111,400 Edn7ontan Ave. SW' ("Market S#." to Airpark f3d.p IMP-469 2 390,440 390,400 Goebel Glrcle IMP-07th 2 tai3,000 66,400 tmewris Avenue SW (Lake 1. tct Dale St.„} IMP-471 2 365,040 365,„t7dd JeffersanStl~eetSE(CenturyAvetnFairAve} IMP-072 2 19,444 1,456,040 1,135,040 Wastainglan Avenue P (Main St to Adorns Stp IMP-474 2 °770,000 '774,000 Arch Street SE ~2ntl Avenue SP to Luce Line) IMP~Q75 2 124,444 124,440 Jefferson Street SE (Pair Ave to 2nd Arne Sip IMP-01'7 2 '1,164,440 1,18d,4~00 Lyndale Avenue sW (Lynn Rd to Merrill st} IMP'-0"78 2 3'7,440 37,Gdd Laidlke Lane hIW IMP-07'9 ? ~ka,Ot7U 56,440 lCouwe Street IMP"d8d ~° 44,404 44,000 Hanson Drtwe (Lyndale to S terminiip IMP-481 2 ;37,044 370004 Clank Street MP (5th A'we to 6th Awep IMP-082 2 122,4(44 12.2,000 Maple Straet t~9 (College Awe to l~karttrwoods Ave} IMP-483 2 '180,004 164,404 Spruo~; Street L1P ((;allege Awe to lJarttawaocds Awe} IMP-484 2 2$dJ,ddd 28fl,400 3rd Avenue SVV (Lynn Rd to wrest.term°rni) IMP-065 2 235,040 235,044 Church Street SW (S, C'rade Pd to Linden Aver IMP-086 2 SZ~400 52,444' Cliniert Avenue S'~! {'Lynn Rd, to Ha~ringtan Awe} IMP-068 "~" 70,400 74,.004 Craig Avenue SW ~Suro-set Sk to W termini) IMP-069 2 :33',404 33„odd Delaware Street {Highway 7 ~ S terminip IMP-09'4 2 57,400 +a7,0d4 Gauger Street (High St to west} IM1~w492 2 37,404 37„004 Hamnglon Street SW ~S. Grads Ind to Linden Awep lMP-093 2 3'22,ddd 32'2„odd I-Illlcres& Ftaad PJE (bth Aue NF to Niau Bluff) YMP-0'9d 2 84,dC10 84,dfld Illlnols Street NUU Hwy 7 to N icrrninl} IMP-095 2 27,444 27„dd0 Florida Street.. NW Hwy 7 4o N terrrulni~ IMP-496 2' 44,400 44:,400 James Street NW (3rd Avenue NtPJ to Hwy 7p IMP-097 2 54„a4d 54.444 Laura Avenrae sW (sunset Std W ferrnini} IMIP•098 2 X5,040 15,f1d0 7~7~~t~^ ~""1111].3 ("71~" %ya.ga~ ~' ak` ^~ ~ w"7, 21~t?3 ~ , ,~ ° "` ~ "`w„ 1)ep~~t~nent ~'rajeck~ r°iort~^ 2803 2q~Y~ 200 ~t706 X047 Tvtartl MnJCC77 Coap 1: S Grade Raed 5tgnat IMP-ass 2 ~22,ga0 322,gga MnBt~G~'1" Coop 2: scnaol ftoadll'H ~ Tratrlc 1MP-tea ~ ~2a,aaa ~2~,aaa Mn~fL7aT Gaup 3: ~Yain Street Retiatning'rdVall V'MP-1Q1 2' 11ti,gaa 115,aaa MrwNbi~7 Goop 4. TF9 t 5 Saute Tragic III'v1P-1 q2 1 65,gaa ~5,aga Edmcardtan Avenue: SP (Nlontreat St to 5nerwoad Stj GMP-1 q3 2 «r7q,aaq 7Za,gga Edrnanton Avenue 5B (Shern~ood St Ro Jeft~rson 5t) IMP-1a~t 2 77r~,a6iB 77a,gaD Plaza.l~ hlleln Perking Lot Retxanstruu~titrn IMP-1 a5 2 sra,aaa 670,Qaa T~~~lirast~ctw~,~ I'mprov2~~e~~~s I"~rt'al 6,206,Onr~~ d,~~d~~~laa ~„1~,4,OiIG1 ~,T~~,a~0~ X6,232,524 29,91a,~~70 ~I ~.cc'ssst<ttis 1 '}';,0;7U 1,~=~ _:)7G 1 ~~1 ~i;[, 1,'<"p.~'~ ILI T ;31.i,0'~~ i~ . h~~3GD {r. t)_ hrl~rrn-i~nra~irt f3~lurh 1 ':~,u~~~ 1,' .i)u0 1 611.5:0 : ~.0~05,000 t 452,`2L~ r ~ 82.20 (i. U. {t'afer 1_;nrtds "A0,0~10i ~A~,000 G.U FYasterr~u~er l3o~td~ ?~"i.uSC~ '~5 c~;n ,;0~~~,,r~(~b Gerrt~ra! Clfili,~atiort Bonds `''~''~~'~'~' `~~~~~`~? Gruttis- 1~~~~lcr~zl 'dd,i-~JCi 52C,OOG i °f~4,[~`•0 Grnnt~s-.S'tr[le ~17,COi) 35C,000~ t.S~~~t~~~~~0 ~ °~S~.C,CIJ ti7/~II~C1~7 fl~.SlillL'=~IU '~ II'~~~il~ i ~' .l~i~ ~ .~`,l~Q~_~ i._.i .t~J~ ~l ~ .~~~~~ ~~~~~n~ Storm Ff'itt4r Utifitp ~ ~~~~~~ 'o.coo 3oc,o~c t %e,rx):8 F~'1157c'rr~AtE'r]~rtltd 1;5,000 7 ':a.iU 1..:;44,000 ~3t~~,00~< I~:,O:'c~ iC~48,D0) lf'rrler[~trnd ~~?000 i.GO !Fr",~'ii 66, GG~ }1G,000 1;;5rya8 I,~7'r~s.rf! u--';~T~° I»,,~~! urn°!r~c,n11 l ~ul:xi 5.7~I,000 4,774;000 5,089,060 ~,S03.a0G G.d3S,52P 2,795,52 L~~.7~'~I'y Carpet Replaoernent LIB _2 1 23,95q 23,35a Bird Perctr Blirraination Lib-a2-a1 S ~',,2aa t,2gq ReBnlsning ai iron# doers &_ib~{f2-a2 2 ~,aqa 3.aQa H"JAG Systenrr Lila-02-as 1 S~,aaa 55,gaa Pliaster repair and paintii~ at upper learel Lib~J~2-a4 3 t,4aa 1,4aa Restore baseboard in old upper section Lib-q2-q5 3 f~qa boa Replace Nolida~ lights Lib-a2-as "N '1,5ga 1,aaa Replace Iigl7t Flxtures d~ar eraeirdy savings Lib-a2-q7~ ~~ t 2,gq~a t2,aaa Re-rae~tr Lib-a2-a~ 3 7,a~ga 7,gaq Restore fling arrd orosvn nladling in upper level Lfita-Lt2s-a~ 3 ~;aaa 6~aaa Sotand facia repairand painting Lu`b-a-lq 1 1B,ggq 16.giJq luck painting NMib°g2,.11 2 25,aga 25,gaq flnstallwatersaikener Lib-a2-t2 ~ 1,Saa 1,Sgq ~.1~r~:~ 'r~~d~~ 112,654 644 s„644 ~2,a44 15d,~54 l,ihurar~~ t'r~pitul Filird ~ -~ f!litl' Lttcrr~r Gra~ti ~`"011 ~? ~.~Ori I1"P(1~"V ;~Pi.;i 97.6Si} 500 9,600 32.000 139850 ~ ~ r"a: a to ~ t.` ., r~aa~s ~~r r~- er a '~~ x kMgglI yy~k r" ~' ~,...„k~.' ll~p~rtrmer~t T't°o~ec~t# ~'rar~t~ 0~~ X004 O(~S 2~h~6 ~l~~7 "I"+~tal 'ark Rat~ry Park sheiter PRRK-03 t1 44„7fiS 44,768' ~7ddfeilaws Shelter PgRK-d5 ~ 15,842 15,842 IWlasanl~ VtPest River She&ter PARK-06 0 17,154 1 x.154 Island Wdievu Weights Playraund Pyutprruent. PARK-tD7 q 18,5'46 18,:5Qd Raberts Park Parking tat PARK-14 6 4p,4g4 4~J,4OC island View Weights Shelker PARK-11 6 44,768 44>76E Sau¢h Ps~k Pleygraund PARK-12 ~ 16,40x1 15„I~4C 7ennls ~aurts PARK-14 0 41,704 41,740 t uce line Trail Resurtar.~ PARK-18 0 2q„ggg 20.g4C VMF LightinglBackskap PARK-16 1 15,OD4 15,g4C 67~tdaarAquaticCenkerP~aIM..Field Park-17 3 0~0 33,4 g 8,g +~ {yry C ryrq ~8y,a~~Y+gry~~+~~+~~ ~ y e A"1.=.~~r~, 1~aLC~ri1 `~W~t~^'~^'~ =7M~I ~p41~ ~J~aSVIJ W~~~I Ai9 Ja~XLp~J~L ~~(jrl (~ITL (~r(IfC'i~T S~ ~//nU Dutlirtinns ~~i,~Ui 2G,~~~O G£'fri'rul 7_Ifili~~;[I11)/! Konds ' ar, ~ n~,~ ~ ~ 4nr~,C~r ~'r.hl~c• S'iies 1 E;,5'~~n 1 A c~G f'uY~~-s ~~~i;~ll ~1,70U x,461,927 78,2fiE 3,F,21,895 ~~t7~IC~ Wand ~u~ns Pb-45.1- 2 15,404 15,440 Radio - mabil~s Pb-Ofi 1 45„404 45m446 t4abile Samputing System P1~-47 1 90,Q44 94,44ti F CP~trr"~" ~ CY~~dl ~~9pap ~~r~~~ ~ a .. ~ ~J~,~~p (_'upllnl L'rnfeefic i`urt~l '.~'~~~ ','~0'~ 1 iF,OC~~ C~tntrrrl G`urn,!~c„ f i~ru! ;~ ,C~O,= 4~.C~~~~ "~~G:x ~'~r:;u1 60,0(]0 90.G~00 _~ 15C1,60Q l~~e~~ ~ ~~trr~~~tt~~~r>i l~r~;uld~a Recrea'tlan Centert.i~htlny PI~-44 4 SO,t~(76 84,044 R~creatian tenter i=laar PR_45 0 g5,t7U4 95,OOQ Recreetian Cenker'~Jall PR-D6 (] 11,544 11.,000 Re~reatian FiaorSerukrher PRw07 4 10,044 1'g~dg® "~~tersRide PP-08 4 '42;,11401 125,OOQ aa~ ~ E~ Ica°~~t~~r~ ~~~!~iEdr~ '~~rat~~ 1116y5tb4 '425,~q~la 3g,g~g~ 271,5010 f il~lt{fl I ~f(lfc'C1ti ~'llf2(~ _- ;,~~Uu t ~ bG '~, S~Ju h F' ~~ " .m... I71~pa~-t~nent Pro,~e~t# k`1-io~ity 2003 2~i44 2,QGS 2{106 2007 Total ]'" ~ t~ l~ ~ _~7~! d i~71a'.i~r1,~ 1 (!Ii1 176,590 125.OG0 24,DD0 261,500 __ _ _ --- "~'eeh~crlo'g Printer & other hardware Fiber Saftwa!re ~o nsputei~slMonitors ~Computerslmanitor Software Printer ~ other hardware ~o mputersJMarr~itars Software Printer ~ other hardware Cornputers~Mrsnitors Software Printer ~ other hardware CornputerslMonitars Software Printer & other hardware (~apiruf Prrdjccts l~~rrnd ~aSt~V1'11~~~" Raw ~W purnpc~ng Var Freq. BFt. 5wutchgear, generator Plaakup Btdg #20 Bar Screens Firmal Glarific~atirai, t~el7ab sweep arr~rs RAS pumpingi, 'far„ trequernayr driwe, 3 .4dmin Bldg expansion Pit H2~3 Sys Fd Sys CI2, Sr~2, lrrugatian ttlorA~ne & Sulfur trioxide Feed Syste~rr Vehioi Vehiole ,~ 1ADA System :ItJpgrades Raw WyV Screen, fine. screensloon4rol Biosalids Ftaulinc~ f'ract~sr Lawn mower Rebuild Caaanptaell Lame lift a9atiaro ~~r,~a~°r ,+Jaar.~ r.°r,~ IT-o~ z 37,001 IT-O6 2 105,t)taQ IT-t17 2 22,450 IT-08 2 42,000 IT-os ~ IT~1S 2 IT-11 2 I"T-12 IT-13 2 IT-14 2 IT•15 2 iT-16 ~ 11"-17 2 IT-18 2 IT-19 2 IT-2'a ~r~chllo~o~~ `I°ot~i 20Fi,451i 91,600 100„950 9'1,750 100,950 591,701 ...fir f _ ~ ~~_..~ ~.Cn :1 ("'~I ~(~`,~{^i~ `~~ _~1 l'~r'7F1in','~E_t' ~`~r~trt! 2JS,d51 91.690 1130,950 51,750 1C0,9~J 599,707 !N'V~1.14 Rl 9t1,6~OCl 9t1,t)0~ uu-15 ~ 3a,tlaa 3a,raao WtPV~d-17 1 12,„000 12,C1C)tl 4NWw-16 1 40,0C1G~ 4o,C100 -19 2 19,5611 19,6Qt) V1P'JVV-2U 1 5f16,666 566,1106 '~PV4F-21 1 356,006 356,066 V~-22 2 26,00G 20~g00 'wWtiw-23 1 35,606 35,6096 V~V~-24 1' 2"x,066 2 ',G16(! UV'V~-25 1 466,000 460,000 WVw-26 1 60,C1fNQ 86,006 UVVwt-2! I 250,606 250,000 VVV~P~31 2 "100,066 100,000 UV4~-'~ 1 15,066 15,666 W-.13 2 "I S[1,066 156,066 1mrl~d; 1~ 4Yt ~' ~~&Pd?.5~(dp>, (,~d.. (:'a~".7`k2~J~. k" ~~1, .~~4'.:' ~ .,~~ „~, 37,Ot71 1~5,Q00 ~2,45(~ 42,0110 56,000 55,d~Q 12,t}5G 12,050 3;55a 23,550 56„0110 5'6,q~00 15,25'0 15,2.50 29,7(10 25,700 5,(1Qf1 56,a0t1 6,05fJ 6,Q'SCY 2~,at~n zs.7aa 56,otlo 56,000 12,25GI 22,250 22,7t)f9 22,7gt1 ~A~pa~rtr~tent Pr~jeet# ['ra!rity 2gq:3 ?qq4 qq5 qq& 2gg7 "T"a~ta~ Canting~rrcyr 3a% ~rV~N-35 1 ~48,aa0 24B,Qaa dlir handling ar nit ~Idg ~9a 4WWV-37 1 6a,00a aa,aaa v~°~~t~,~~e~r °~"ot~I ~iti,sa~u ~~z,oaa a~~,aQa asa,ow<ra 2sa,a~a a,~~s„sao X11 ~ , ,;, 41~i11C0 4~_ 1.i~C!0 7~~~;;~i a ~ ,~,rC, 61"ustex"ilfe~r I'alyd ii~;r:r~r~.t~~r;~~r 1~,_~1cr; 711:SOa 592,G00 4i9,OL10 A5fl,0D0150,0a0 2,426,5Ga ~~~e~ ~{8P ~01A~~Y ~-au ~ 7aa,aaa' :aa,oaa w'~ter Tr~a>Iarr~nt Pena ~v-as 1 s,aao,aaa s,aaa,oa'a s,~aoa,aoa °rrw~cks w~-o~ ~ ~~„c~c~~a 17,OaQ P~~a~aer W-Q8 1 13,aba 13,aa0 YVat~rTnvuerpalntinc~ V~-C7g 9 ?aa,aaa 2aQ,'aCla 'VVe~I 4N-1'a `! 4~a,aaa i~a,aao 1"IVGits '~-1~ 1 20,Uaa 1a,aGlP "(rucks '~-13 1 22,a~a 22,4afk NN $t~'+.r 1. ag.~1 ~eQ~~ w~p~'Ja~~a'~}~ ~y~~a~~~a GLyNLPN Baal ~y~ap L u,t h (:. O. l[ afer 1_:arrds i~irler Fx~ul G' 7iIG '.~,C i~~.~;; CO , ,u ~ '~ C-0~ fi'~u"rr ~~~,ia! 30,(_}09 3.3SO,C00 G,72G,000 22,aoo io,i2z.ooo ~^,~;~~ ~~ ast' ~a ~i~J UCO ~ 'O,iii0 ~~ ,~~ ~~ ~ ._;-~ • CITY OF HUTCHINSON RESOLUTION NO. 12087 TRANSFERRING $788,476 FROM SPECIAL ASSESSMENT FUND (Honda of 1976) AND $59,416 FROM SENIOR BIIILDING FIIND TO HUTCHINSON SVENT3 CENTER CONSTRIICTION FUND BE IT RESOLVID BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $788,476 is hereby transferred from the Special Assessment Fund (Bonds of 1976) to the City of Hutchinson Events Center Construction Fund. AND $59,416 is hereby transferred from the Senior Citizens Building Fund to the City of Hutchinson Events Center Construction Fund. • Adopted by the City Council this 23rd day of December 2002 Marlin Torgeraon Mayor ATTEST: Gary D. Plotz City Administrator O~ ~l ~~ R55APPYRV CITY OF HUTCHINSON B Check Number AP Pa ent Re ister with Voids Check Dat 12/17/2002 - Ck Date T e Check # Vendor Name Amount 12/17/2002 PK 114151 ' 101876 AETNA VARIABLE LIFE ASS. CO. 855.00 12/17/2002 PK 114152 101919 AMERICAN FAMILY INS CO. 106.14 12/17/2002 PK 114153 103665 BP 41.84 12/17/2002 PK 114154 102741 COBORN'S INCORPORATED 18.65 12/17/2002 PK 114155 111313 GOVT 0001 372.00 12/17/2002 PK 114156 101875 GREAT WEST LIFE INS. CO. 300.00 12/17/2002 PK 114157 101872 H.R.L.A.P.R. 232.91 12/17/2002 PK 114158 102531 HENRYS FOODS INC 421.98 12/17/2002 PK 114159 101869 HUTCHINSON, CITY OF 3,353.50 12/17/2002 PK 114160 101869 HUTCHINSON, CITY OF 264.00 12/17/2002 PK 114161 102633 HUTCHINSON, CITY OF 5,552.00 12/17/2002 PK 114162 102635 HUTCHINSON, CITY OF 498.66 12/17/2002 PK 114163 101873 ICMA RETIREMENT TRUST 3,406.69 12/17/2002 PK 114164 102449 MINNESOTA CHILD SUPPORT PAYMEN 468.13 12/17/2002 PK 114165 101947 MINNESOTA DEPT OF LABOR & INDU 10.00 12/17/2002 PK 114166 112260 MINNESOTA GREEN EXPO 20.00 12/17/2002 PK 114167 101914 NCPERS LIFE INS. 584.00 12/17/2002 PK 114168 102490 OFFICEMAX CREDIT PLAN 41.96 12/17/2002 PK 114169 101877 PRUDENTIAL 75.00 12/17/2002 PK 114170 102096 PRUDENTIAL MUTUAL FUNDS 30.00 12/17/2002 PK 114171 102052 QUALITY WINE & SPIRITS CO. 2,577.37 12/17/2002 PK 114172 102606 SCHMELING OIL CO 7,203.38 26,433.21 Account N # 26,433.21 IMMEDIATE PAYS • ELECTRONIC FUNDS TRANSFERS 12/23/02 WATER/SEWER MN DEPT OF REVENUE-USE TAX GENERAL MN DEPT OF REVENUE-SALES TAX H.A.T.S NIN DEPT OF REVENUE-FUEL TAX LIQUOR MN DEPT OF REVENUE-SALES TAX 7,009.00 222.00 713.20 28,183.00 PAYROLL ACCOUNT -PAYROLL OF DECEMBER 13, 2002 Period Ending: December 7, 2002 FOR COUNCIL LIST ONLY -ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCT# NAME DESCRIPTION $19,457.90 9995.2034 WITH. TAX Employee Contribution -Federal Tax ACCOUNT $9,721.00 9995.204D Employee Contribution -Sac. Security $2,829.75 9995.2242 Employee ConVlbution - Medlpre $32,008.65 Sub-Total -Employee Contribution $9,721.00 9995.224D Employer Contribution -Social Security $2,829.75 99952242 Employer Contribution -Medicare $12,550.75 Sub-Total -Employer Cantributon 544,559.40 Grand Total -Withholding Tax Account 58,499.62 9995.2035 INN DEPT OF REVENUE $1D,231.77 102615 9995.2241 PERA Employee Contribution -Pension Plan $12,185.19 102615 9995.2241 Employer Contribution -Pension Plan S22,416.96 Sub-Total - PERA - $26.01 102615 9995.2243 PERA-DCP Employee Contribution -Pension Plan $28.01 102615 9995.2241 Employer Contribution -Pension Plan 552.02 -Sub -Total -DCP 522,488.98 GRAND TOTAL - PERA ~J J Finance Director Approval • R55APPYRV CITY OF HUTCHINSON B Check Number AP Pa ment Register with Voids Check Dat 12/23/2002 - Ck Date T pe Check # Vendor Name Amount 12/23/2002 PK 114173 102126 ACE HARDWARE 77,75 1 212 312 0 0 2 PK 114174 101827 AG SYSTEMS 228,67 12/23/2002 PK 114175 102430 AMERIPRIDE LINEN 8 APPAREL 358.92 1 212 3/2 0 02 PK 114176 103064 AMOCO QUIK MART 275.30 12/23/2002 PK 114177 103032 ASPEN EQUIPMENT CO 355.38 12/23/2002 PK 114178 101925 BECKERARENAPRODUCTS 83.30 12/23/2002 PK 114179 101916 BERNICK COMPANIES, THE 284.46 1 2/2 312 0 02 PK 114180 101987 BRANDON TIRE CO 442.85 1 2/2 312 0 0 2 PK 114181 104569 BURGER KING 31.63 12/23/2002 PK 114182 102456 C 8 L DISTRIBUTING 27,678.10 12/23/2002 'PK 114183 102251 CARLSON TRACTOR 8 EQUIP 3,389.10 12/23/2002 PK 114184 104391 CENTRAL HYDRAULICS 36.53 12/23/2002 PK 114185 ' 102253 CENTRAL MCGOWAN 27.80 12/23/2002 PK 114186 104163 CHIEF SUPPLY CORP 223.79 12/23/2002 PK 114187 115609 CHRISTIANSON, BRUCE & CROW RIV 2,225.00 12/23/2002 PK 114188 105318 CINTAS 131.15 12/23/2002 PK 114189 102484 CORPORATE EXPRESS 11.38 12/23/2002 PK ~ 114190 102219 CRC PRESS LLC 105.94 12/23/2002 PK 114191 102892 CROW RIVER ARTS 68.00 12/23/2002 PK 114192 102289 CROW RIVER GLASS 50.00 12/23/2002 PK 114193 102121 CROW RIVER VET CLINIC 382.11 12/23/2002 PK 114194 103791 CUMMINS NORTH CENTRAL 1,135.33 1 212 3/2 0 02 PK 114195 101864 DAAK REFRIGERATION 186.40 12/23/2002 PK 114196 108869 DAHLGREN SHARDLOW 8 UBAN 104.90 12/23/2002 PK 114197 102488 DAY DISTRIBUTING 5,159.65 12/23/2002 PK 114198 102261 DISPLAY SALES 4526 12/23/2002 PK 114199 104084 DONOHUE & ASSOC 2,320.63 12/23/2002 PK 114200 102647 DYNA SYSTEMS 341.84 12/23/2002 PK 114201 102726 ECOLAB PEST ELIM 42.60 12/23/2002 PK 114202 102356 ELECTRO WATCHMAN 297.14 1 212 312 0 0 2 PK 114203 104137 FASTENAL COMPANY 91.05 12/23/2002 PK 114204 115540 FIRE DEPARTMENT TRAINING NETWO 48.00 12/23/2002 PK 114205 103340. GEB ELECTRICAL INC 285.85 12/23/2002 PK 114206 102963 GENERAL REPAIR SERVICE 7,913.31 12/23/2002 PK 114207 105021 GENERAL TRADING CO 19.04 12/23/2002 PK 114208 115541 GIESE, SHEILA 25.00 12/23/2002, PK 114209 102525 GOPHER STATE ONE-CALL INC 14725 12/23/2002 PK 114210 105562 GRANIT BRONZ 170.40 12/23/2002 PK 114211 101874 GRIGGS & COOPER & CO 11,508.98 12/23/2002 PK 114212 108668 GRUFRUFF DESIGN 735.50 1 212 3/2 0 02 PK 114213 102451 HANSEN DIST OF SLEEPY EYE 2,116.40 1 212 312 0 0 2 PK 114214 102089 HANSEN GRAVEL 4625 12/23/2002 PK 114215 104257 HARPER BROOMS 75.09 1 212 3/2 0 0 2 PK 114216 109799 HARRIS COMPANIES 3,324.79 12/23/2002 PK 1-14217 110859 HEINE, CARIN 25.00 1 212 3/2 0 0 2 PK 114218 103240 HEMMAH, KATHY 30.87 12/23/2002 PK 114219' 105226 HENNEPIN COUNTY COURT ADMIN 200.00 12/23/2002 PK 114220 102531 HENRYS FOODS INC 992.52 12/23/2002 PK 114221 101915, HERMEL WHOLESALE 311.59 12/23/2002 PK 114222 102518 HILLYARD FLOOR CARE/HUTCHINSON 541.46 12/23/2002 PK 114223 114778 HOWARD R GREEN COMPANY 2,018.85 12/23/2002 PK 114224 102319 HUTCHINSON AREA HEALTH CARE 5,044.00 12/23/2002; PK 114225 108389 HUTCHINSON AUTO CENTER 124.48 12/23/2002 PK 114226 105329, HUTCHINSON BUMPER TO BUMPER 596.26 12/23/2002 PK 114227 102541 HUTCHINSON TELEPHONE CO 1,098.43 12/23/2002 PK 114228 102038 HUTCHINSON, CITY OF 1.50 12/23/2002 PK 114229 ' 103099' HUTCHINSON, CITY OF 685.19 12/23/2002 PK 114230 115561 INDEPENDENT SCHOOL DIST #463 40.00 12/23/2D02 PK 114231 102779 INDEPENDENT SCHOOL DIST. #423 5,321.43 1 212 3/2 0 02 PK 114232 103520 INTERSTATE BATTERIES 141,82 12/23/2002 PK 114233 102665 J-CRAFT 167.07 12/23/2002 PK 114234 10206 2 JACK'S UNIFORMS & EQUIPMENT 489.65 12/23/200 2 PK 114235 11145 0 JOECKS, VIRGENE 78.29 12/23/2002 PK 11423 6 10255 6 JOES SPORT SHOP 29.82 12/23/2002 PK 11423 7 101938 JOHNSON BROTHERS LIQUOR CO. 16,576.57 12/23/2002 'PK 114238 105024 JORDAHL, JIM 400.00 12/23/2002 PK 114239 102555 JUUL CONTRACTING CO 1,364.00 12/23/2002 PK 114240 1D3114 KLOSS, TOM 242.20 12/23/2002 PK 114241 103930 KNOWLEDGE POINT 2,059.80 12/23/2002 PK 114242 115608 KRAFT WALSER HETTIG & HONSEY 524.19 12/23/2002 PK 114243 104413 KRIS ENGINEERING 382.07 1 2 /2 312 0 02 PK 114244 102798 KRUSSOW, DON 45.00 12/23/2002 PK 114245 102561 L 8 P SUPPLY CO 3,997.76 12/23/2002 PK 114246 101946 LAB SAFETY SUPPLY INC 24.15 12/23/2002 PK 114247 101991 LAKES GAS CO. 590.83 12/23/2002 PK 114248 115544 CARSON, JACQUE 164.00 12/23/2002 PK 114249 103050 LAWSON PRODUCTS INC 36.98 12/23/2002 PK 114250 101974 LENNEMAN BEVERAGE DIST. INC 4,672.20 12/23/2002 PK 114251 101984 LOCHER BROTHERS INC 44,543.92 12/23/2002 PK 114252 102987 MAKI, CONNIE 14.75 12/23/2002 PK 114253 102572 MANKATO MOBILE RADIO 176.13 12/23/2002 PK 114254 110855 MARQUARDT, MIKE 51.10 12/23/2002 PK 114255 115542 MATHEWS, KAREN 164.00 1 212 3/2 0 02 PK 114256 113906 MATTS WELDING 400.00 12/23/2002 PK 114257 111639 MAVIS GEARHART, ENT 248.65 12/23/2002 PK 114258 102573 MCLEOD COOP POWER g,5g 12/23/2002 PK 114259 102489 MCLEOD COUNTY COURT ADMINISTRA 650.00 12/23/2002 PK 114260 102787 MCLEOD COUNTY TREASURER 219.50 12/23/2002 PK 114261 102787 MCLEOD COUNTY TREASURER 218.50 12/23/2002 PK 114262 102226 METRO FIRE 248.68 12/23/2002 PK 114263 102425 MIDWEST WIRELESS COMM. 908.80 1 2/2 312 0 02 PK 114264 102575 MINI BIFF 78.88 12/23/2002 PK 114265 105274 MINN BLUE DIGITAL IMAGING 53.91 12/23/2002 PK 114266 108770 MINNESOTA DEPT OF ADMIN INTERT 37.00 12/23/2002 PK 114267 102826 MINNESOTA DEPT OF AGRICULTURE 19.00 12/23Y1002 PK 114268 102826 MINNESOTA DEPT OF AGRICULTURE 50.00 12/23/2002 PK 114269 115585 MINNESOTA JAYCEES 67.50 12/23/2002 PK 114270 110916 MINNESOTA NURSERY & LANDSCAPE 335.00 1 2/2 312 0 02 PK 114271 105157 MINNESOTA SHREDDING 54.95 12/23/2002 PK 114272 102583' MINNESOTA VALLEY TESTING LAB 708.00 12/23/2002 PK 114273 115563 MYSTIC LAKE CASINO HOTEL 559.16 12/23/2002 PK 114274 114460 NORMISKA CORP 1,400.00 12/23/2002 PK 114275 102591 NORTHERN STATES SUPPLY INC 21.15 12/23/2002 PK 114276 102155 OLSEN CHAIN & CABLE CO. 303.79 12/23/2002 PK 114277 102592 OLSON'S LOCKSMITH 695.16 12/23/2002 PK 114278 103773 OLSON, JOHN 32.08 12/23/2002 PK 114279 103074 PARTIES PLUS 26.63 12/23/2002 PK 114280 114374 PAUL, BOB 200.00 12/23/2002 PK 114281 102187 PAUSTIS 8 SONS WINE CO 562.99 12/23/2002 PK 114282 102596 PETERSON BUS SERVICE 296.90 12/23/2002 PK 114283 101853 P HILLIPS WINE & SPIRITS 7,632.47 12/23/2002 P K 114284 102373 P INNACLE DISTRIBUTING 990.50 • • • 12/23/2002 PK 114285 102598.QUADE ELECTRIC 1,239.38 12/23/2002 PK 114286 102212 QUALITY FLOW SYSTEMS 554.57 12/23/2002 PK 114287 102052 QUALITY WINE 8 SPIRITS CO. 4,302.37 12/23/2002 PK 114288 111224 RENVILLE COUNTY COURT ADMIN 71.30 12/23/2002 PK 114289 105183 RICE LAKE CONTRACTING 107,639.08 12/23/2002 PK 114290 115562 RICHARD CARSON 90.00 12/23/2002 PK 114291 102205 RJ TRANSFER 705.88 1 212 3/2 0 0 2 PK 114292 115039 ROYAL CHEMICAL INC 331.48 12/23/2002 PK 114293 102436 SARA LEE COFFEE & TEA 219.35 12/23/2002 PK 114294 102606 SCHMELING OIL CO 10,459.30 12/23/2002 PK 114295 102749 SENIOR CENTER ADVISORY BOARD 220.00 12/23/2002 'PK 114296 101881 SERVICEMASTER 1,597.50 12/23/2002 PK 114297 102719 SHAW, KAREN 96.00 1 2/2 312 0 02 PK 114298 102609 SHOPKO 73.15 12/23/2002 PK 114299 102610 SIMONSON LUMBER CO 5,401.08 12/23/2002 PK 114300 102204 SOIL CONTROL LAB 135.00 12/23/2002 'PK 114301 105492 SOUTH CENTRAL TECH COLLEGE 500.00 12/23/2002 PK 114302 103363 ST. CLOUD RESTAURANT SUPPLY 862.02 12/23/2002 PK 114303 102747 ST. JOSEPH'S EQUIPMENT INC 100.02 12/23/2002 PK 114304 102612 STANDARD PRINTING 298.20 12/23/2002 PK 114305 102617 STRETCHERS 14,993.07 12/23/2002 PK 114306. 103220 SWANSON, MARILYN M. 37.23 12/23/2002, PK 114307' 102376 TELEVISION EQUIPMENTASSOC INC 1,278.60 12/23/2002 PK 114308 102618 TOWN & COUNTRY TIRE 57.79 12/23/2002 PK 114309 102620 TRI CO WATER 123.02 12/23/2002 PK 114310 102454 TRI-COUNTY BEVERAGE 8 SUPPLY 107.50 1 2/2 312 0 02 PK 114311 102619 TWO WAY COMM INC 123.56 1 212 312 0 0 2 PK 114312 102201 UHL CO. 873.55 12/23/2002 PK 114313 102624 UNITED BUILDING CENTERS 1,651.00 12/23/2002 PK 114314 109227 VAN DE STEEG, BRENDA 25.00 12/23/2002 PK 114315 102132 VIKING COCA COLA 389.74 12/23/2002 PK 114316 101857 VIKING OFFICE PRODUCTS 196.34 12/23/2002 PK 114317 102630 VIKING SIGNS 37.28 12/23/2002 PK 114318 105122 WASTE MANAGEMENT 175.96 12/23/2002 PK 114319 103452 WINE COMPANY, THE 1,508.00 12/23/2002 PK 114320 101963 WITTE SANITATION 414.86 12/23/2002 PK 114321 115598 WORTZ, ALLEN 85.00 12/23/2002 PK 114322 105354 WRIGHT COUNTY COURT ADMIN 500.00 1 212 3/2 0 02 PK 114323' 102632 XEROX CORP 372.54 12/23/2002 PK 114324 103849 YORK INTERNATIONAL CORP 2,965.55 12/23/2002 PK 114325 115543 YOST, KIM 164.00 12/23/2002 PK 114326 102634 ZIEGLER INC 128.47 344,711.43