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cp10-08-2002 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL • TUESDAY, OCTOBER 8, 2002 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION -Rev. Sam Grozdanov, Shalom Baptist Church 3. MINUTES (a) REGULAR MEETING OF SEPTEMBER 24, 2002 Action -Motion to approve as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON AREA CONVENTION & VISITORS BUREAU AUDIT FROM 2001 2. HUTCHINSON BUILDING DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2002 3. PIONEERLAND LIBRARY SYSTEM FINANCIAL REPORT FOR AUGUST 2002 4. FIRE DEPARTMENT MONTHLY REPORT FOR SEPTEMBER 2002 (b) RESOLUTIONS AND ORDINANCES i 1. RESOLUTION NO. 12048 -RESOLUTION PROCLAIMING THE PERIOD OF OCTOBER 21 - NOVEMBER 20, 2002 AS MANUFACTURING AND TECHNOLOGY MONTH 2. RESOLUTION NO. 12051-RESOLUTION SETTING INTEREST RATE FOR 2002 ADOPTED ASSESSMENT ROLLS 3. ORDINANCE NO. 02-320 - AN ORDINANCE VACATING UTILITY AND DRAINAGE EASEMENTS LOCATED BETWEEN LOT AND LOT 9, BLOCK 1, ISLAND VIEW HEIGHTS SECOND ADDITION (SECOND READING AND ADOPTION) 4. ORDINANCE N0.02-321- AN ORDINANCE AMENDING SECTION 10.07 OF THE HUTCHINSON CITY CODE REGARDING FENCES AND WALLS (SECOND READING AND ADOPTION) 5. ORDINANCE NO. 02-322 - AN ORDINANCE GRANTING JOE DOOLEY THE RIGHT TO CONSTRUCT AND MAINTAIN A PRIVATE HANGAR ON HUTCHINSON CITY AIRPORT PROPERTY (SECOND READING AND ADOPTION) (c) CONSIDERATION FOR APPROVAL OF CHANGE ORDERS NO. 1, N0.2 AND N0.3 FOR LETTING NO. 1, PROJECT NO. 02-01 & 02-02 (d) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. 1, LETTING NO. 3, PROJECT NO.02-06 • (e) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR FRATERNAL ORDER OF EAGLES ON JANUARY 25, 2003 CITY COUNCIL AGENDA -OCTOBER 8, 2002 (f) CONSIDERATION FOR APPROVAL OF ASSESSMENT AGREEMENT BETWEEN CITY OF HUTCHINSON AND MCLEOD COUNTY Action -Motion to approve consent agenda 5. PUBLIC HEARINGS - 6:00 P.M. (a) CONSIDERATION FOR APPROVAL OF ON-SALE INTOXICATING LIQUOR LICENSE FOR SONORA'S MEXICAN RESTAURANT Action -Motion to reject -Motion to approve (b) ASSESSMENT ROLL NO. SA-5060 - LETTING NO. 13, PROJECT N0.02-22 (SOUTH FORK CROW RIVER BANK STABILIZATION) -ADOPTING ASSESSMENT AND ACCEPTING BID AND AWARDING CONTRACT Action -Motion to reject -Motion to approve 6. COMMUNICATIONS, REQUESTS AND PETITIONS (a) REQUEST BY JOYCE RUST FOR CONSIDERATION OF ADDING MOSQUITO CONTROL FOR NEXT SPRING/SUMI~~R SEASON Action - 7. UNFINISHED BUSINESS 8. NEW BUSINESS (a) CONSIDERATION OF REORGANIZATION WITHIN THE WATER/SEWER/COMPOST OPERATIONS Action -Motion to reject -Motion to approve (b) CONSIDERATION OF APPROVING LETTER OF UNDERSTANDING WITH LEAGUE OF MINNESOTA CITIES Action -Motion to reject -Motion to approve 9. MISCELLANEOUS (a) COMMUNICATIONS 10. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Action - Motion to approve and authorize payment of Verified Claims A from appropriate funds (b) VERIFIED CLAIMS B Action - Motion to approve and authorize payment of Verified Claims B from appropriate funds 11. ADJOURN 2 MINUTES REGULAR MEETING - HU'I'CHINSON CITY COUNCIL SEPTEMBER 24, 2002 1. CALL TO ORDER - 5:30 P.M. Mayor Mar in Torgerson ca a the meeting to order. Council Members present were John Mlinar, Jim Haugen, Kay Peterson and Duane Hoversten. Also present were Gary Plotz, City Administrator, Marc Sebora, City Attorney and John Rodeberg, Director of Engineenng/Public Works. 2. INVOCATION -Due to the absence of Rev. Eric Goodwin, of Peace Lutheran Church, the mvocation was dispensed. 3. MINUTES (a) REGULAR MEETING OF SEPTEMBER 12, 2002 (b) BID OPENING MINUTES FROM SEPTEMBER 20, 2002 Minutes were approved as presented 4. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PARKS, RECREATION & COMMUNITY EDUCATION BOARD MINUTES FROM AUGUST 1, 2002 • 2. PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM JULY 18, 2002 3. CITY OF HUTCHINSON FINANCIAL REPORT FOR AUGUST 2002 4. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM AUGUST 20, 2002 5. PLANNING COMMISSION MINUTES FROM AUGUST 20, 2002 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12042 - A RESOLUTION RELATING TO LOCAL GOVERNMENT INFORMATION SYSTEMS -AUTHORIZING THE EXECUTION AND DELIVERY OF SECOND AMENDMENT TO THE JOINT AND COOPERATIVE AGREEMENT 2. RESOLUTION NO. 12043 - A RESOLUTION FOR PURCHASE OF CONSULTING SERVICES FOR THE WASTEWATER TREATMENT PLANT 3. RESOLUTION NO. 12047 - A RESOLUTION FOR PURCHASE OF SKID STEER AND SNOW BLOWER (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY BURNS PHILP FOOD INC., 35 ADAMS STREET NE, FOR REMOVAL OF TWO 4000 GALLON STORAGE SILOS AND INSTALL ONE 20,000 GALLON SILO WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12037) 2. CONSIDERATION OF A VACATION OF UTILITY EASEMENTS REQUESTED BY 3( CITY COUNCIL MINUTES -SEPTEMBER 24, 2002 GREG WHEATLEY LOCATED BETWEEN LOTS 8 AND 9, BLOCK 1, ISLAND VIEW HEIGHTS SECOND ADDITION WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 02-320 FOR OCTOBER 8, 2002) 3. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY RIGHT WAY BUILDERS INC. TO OPERATE A C~iSTRUCTION BUSINESS OFFICE IN THE C-5 DISTRICT AT 225 - 3 AVENUE NW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12040) 4. CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON MUNICIPAL AIRPORT TO IDENTIFY AN AREA IN THE AIlZPORT LAYOUT PLAN FOR CONSTRUCTION OF PRIVATE HANGARS WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12041) (d) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR ST. ANASTASIA CHURCH FOR DECEMBER 12, 2002 (e) CONSIDERATION FOR APPROVAL OF ACTIVATING AN ADDITIONAL HCVN ACCESS CHANNEL (~ CONSIDERATION FOR APPROVAL OF ADOPTING REVISED ASSESSMENT FOR ASSESSMENT ROLL N0.5054,,~ETTING N0.4 & 5, PROJECT NOS. 02-11, 02-12, 02- 13 AND 02-14 (OAK STREET/9 AVENUE NE/CIVIC ARENA/MISCELLANEOUS) (g) CONSIDERATION FOR APPROVAL OF DECLARING COST TO BE ASSESSED, ORDERING PREPARATION OF PROPOSED ASSESSMENT AND SETTING HEARING ON ASSESSMENT FOR ASSESSMENT ROLL N0.5060, LETTING NO. 13, PROJECT NO. 02-22 (SOUTH FORK CROW RIVER BANK STABILIZATION) (h) CONSIDERATION FOR APPROVAL OF CONSULTING AGREEMENTS WITH SEH (i) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR THE COUNTRY STOP (j) CONSIDERATION ~R APPROVAL OF TOBACCO LICENSE FOR SAM'S EXXON LOCATED AT 9 - 4 AVENUE (k) CONSIDERATION FOR APPROVAL OF WAIVING RENTAL FEE AT HUTCHINSON EVENT CENTER FOR THE HUTCHINSON DOWNTOWN ASSOCIATION ON OCTOBER 10, 2002 (1) MINNESOTA FOUNDA ON OTO THEFHUTCHIN ONE ONQOMIC DEVOELOPMENT AUTHORITY Motion by Haugen, second by Mlinar, to approve consent agenda. Motion carried unanimously. 5. PUBLIC HEARING - 6:00 P.M. -NONE 6. COMMUNICATIONS, REQUESTS AND PETITIONS 7. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF FUNDS APPROPRIATION FOR 2 ~ (aJ CITY COUNCIL MINUTES -SEPTEMBER 24, 2002 HUTCHINSON POLICE SERVICES Steve Madson, Director of Police/Emergency Management Services, presented before the Council. Mr. Madson explained that his origmal plan to construct a new storage garage is not feasible at this time due to staffmg shortages and other obstacles. Therefore, he is requesting to proceed with the second piece of the plan now, which is to remodel the old fire station. Mr. Madson described the layout of the remodeling plan. The funds are available in the police department's operating budget. Motion by Peterson, second by Mlinar to approve the remodeling of the old fire station for the investigative umt of Hutchmson Police Services. Motion carved unanimously. 8. NEW BUSINESS (a) CONSIDERATION OF A CONDITIONAL USE PERMIT REQUESTED BY LOWELL BAUMETZ, MODERN MAZDA, 585 HIGHWAY 7 WEST, TO REMOVE EXISTING 12' X 16' SHED AND CONSTRUCT A 3-BAY POLE-TYPE ADDITION ONTO EXISTING BUILDING LOCATED IN UC/ DISTRICT (ADOPT RESOLUTION NO. 12038) Julie Wischnack, Director of Planning/Zoning/Building, presented before the Council. Ms. Wischnack explained that this was approved 6-1 by the Planning Commission. The dissenting vote on the Planning Comnussion had concerns regarding screening on the north side to block the view from any residential areas that maybe developed in the future. Staff did not have these concerns at this time. Council members Hoversten and Peterson questioned whether or not the current conditional use permit should contain language regarding if/when the area to the north is developed residentially, screening would be installed. Ms. Wischnack explained that this type of language could be added to the current conditional use permit if the Council would prefer. Duane Hoversten requested that language be included in the current conditional use permit stating that if the area to the north is developed residentially, Modern Mazda would be required to acquire some type of screening. Ms. Wischnack requested that the City Council be specific as to the amount and type of screening that will be put in place. Lowell Baumetz, co-owner of Modern Mazda, presented before the Council. Mr. Baumetz stated that he is more than willing to plant trees for screening, however trees are a good hiding place for thieves that maybe jumping the fence. So, he suggested that the Council possibly confer with the Chief of Police regarding other methods used for screening. Mr. Baumetz also commented that he is looking mto purchasing some of the property to the north of his buildings. Motion by Hoversten, second by Mlinar, to approve the conditional use permit with adding language stating that six to ten trees will be planted when residential development takes place. Motion carried unanimously. (b) CONSIDERATION OF A CONDTTI~~iAL USE PERMIT AND VARIANCE REQUESTED BY BEN STENZEL, 55 - 5 AVENUE NE, TO CONSTRUCT A 24' X 32' ADDITION ONTO EXISTING 24' X 32' GARAGE (1536 SQ. FT.) 5.5' FROM PROPERTY LINE (ADOPT RESOLUTION NO. 12039) Julie Wischnack, Director of Planning/Zoning/Building, presented before the Council. Ms. Wischnack explained that the Planning Commission had approved this CUP and variance 5- 2. The dissenting votes had concerns regarding the massive size of the garage in relation to the size of the house. Kay Peterson clarified that this request is not in violation of any current zoning ordinance. Motion by Peterson, second by Hoversten, to approve she conditional use permit and variance for an addition to a garage located at 55 - 5 Avenue NE. Motion carried unanimously. 3~~~ CITY COUNCIL MINUTES -SEPTEMBER 24, 2002 (c) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION 10.07 REGULATING FENCE PLACEMENT (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR OCTOBER 8, 2002) Julie Wischnack, Director of Planning/Zoning/Building, presented before the Council. Ms. Wischnack stated that staff is requesting a change to the fence placement ordinance. Changes to the current ordinance include not allowing fences to be built on property lines, should not encroach publicright-of--ways and must be a minimum of 5 feet from any nght-of- ways, and on corner lots fences may not be more than 30 inches in height. Kay Peterson commented that the wrought iron fences on some pproperties in the City would not meet the new requirements and she has concerns regarding that. Ms. Wischnack explained that as long as the fences are five feet from the nght of way, there would be no problems. Kay Peterson clarified that if a resident would want to install a 40" fence, they would be able to go through the conditional use permit process. Motion by Mlinar, second by Haugen to waive the first reading and set second reading and adoption of Ordinance No. 02-321 for October 8, 2002. Motion carried unanimously. (d) CONSIDERATION OF RESOLUTION NO. 12044 -AUTHORIZING THE SALE OF GENERAL OBLIGATION IMPROVEMENT BONDS Jim Prosser, Ehlers and Associates, presented before the Council. Mr. Prosser described the issues of the general obligation bonds that the authorization of sale is being requested for. The true interest rate for the GO Improvement Bonds came in at 3.4%, which is much lower than anticipated. The sewer revenue bonds came in at 3.3%. The GO Improvement refunding bonds came in at 2.38%. Mr. Prosser also explained that the City's bond rating had improved and also that the City's credit rating is very commendable. Moody's Investments gave the City a bond rating of A3, which is exceptional for cities the size of Hutchinson. Motion by Mlinar, second by Peterson, to authorize the sale of the general obligation bonds. Motion carried unanimously. (e) CONSIDERATION OF RESOLUTION NO. 12045 -AUTHORIZING THE SALE OF GENERAL OBLIGATION IMPROVEMENT REFUNDING BONDS Motion by Mlinar, second by Peterson, to authorize the sale of the general obligation improvement refunding bonds. Motion carried unanimously. (f) CONSIDERATION OF RESOLUTION NO. 12046 -AUTHORIZING THE SALE OF GENERAL OBLIGATION SEWER REVENUE BONDS Motion by Mlinar, second by Peterson, to authorize the sale of general obligation sewer revenue bonds. Motion carried unanimously. (g) S OONRSEIDERATION OF RESTRUCTURING OF RESPONSIBILITIES AT THE LIQUOR Gary Plotz, City Administrator, explained to the Council that the liquor store has grown extremely over the last ten years m annual sales. In the past ten years, the liquor store has added two additional full-time liquor store clerks. However, due to the change in management with the current Liquor Store Manager leaving the organization, stafffelt rt was an opportune time to restructure the liquor store organization. Therefore, staff is recommending that the restructure consist of laying off one full-time employee and eliminating another full-time position and replacing that position with an Assistant Manager. The new organization would then consist of a Manager, an Assistant Manager, one full-tune clerk and several part-time clerks. 4 ~ \ 3a CITY COUNCIL MINUTES -SEPTEMBER 24, 2002 • Motion by Hoversten, second by Haugen, to approve the restructuring of the liquor store organization. Motion carried unanimously. (h) CONSIDERATION FOR APPROVAL OF SETTING COUNCIL WORKSHOP FOR OCTOBER 22, 2002, AT 4:00 P.M. TO DISCUSS WATER PLANT STUDIES Motion by Peterson, second by Hoversten, to set a council workshop for October 22, 2002, at 4:00 p.m. to discuss the water plant studies. Motion carried unammously. (i) CONSIDERATION FOR APPROVAL OF A FRANCHISE AGREEMENT WITH JOE DOOLEY TO BUII.,D A PRIVATE HANGAR AT HUTCHINSON AIlZPORT John Rodeberg, Director of Engineering/Public Works Director, explained that in the long- range plans of the airport is to allow for the construction of private hangars. The current hangars have been full for several years and the airport does not have enough demand to build more hangars. This agreement would allow the construction of private hangars at the Hutchinson Municipal Airport. Motion by Haugen, second by Peterson, to approve the franchise agreement with Joe Dooley to construct a pnvate hangar. Motion carried unanimously. 9. MISCELLANEOUS (a) COMMUNICATIONS John Rodeberg, Director ofEngineering/Public Works, explained that staff is preparing for the NE Trunk Storm Sewe~pro~ect which includes the construction of a storm sewer line from the intersection of 9 Avenue NE and Elm Street N to Northwoods Avenue and Hillcrest Street. He is requesting that an agreement be approved with SEH for them to provide engineering services to provide assistance with the project.. Motion by Mlinar, second by Haugen, to approve the agreement with SEH for engineering services for the NE Trunk Storm Sewer project. Motion carried unanimously. Jim Haugen - Mr. Haugen commented that the EDA and the Hutchinson Downtown Association is completing the downtown study and will be holding a meeting October 10, 2002, and the public is invited to attend. John Mlinar - Mr. Mlinar noted the members that were appointed to the Charter Commission for four-year terms. Duane Hoversten - Mr. Hoversten informed the listening public that prior to the Council meeting, the Council held a workshop regarding a benchmarking project that City Directors presented. The benchmarking project provided information as to how other cities operate in relation to how Hutchinson operates. It was very beneficial information and showed how and why Hutchinson is such a progressive community. Gary Plotz - Mr. Plotz requested that the Council set a joint meeting with the Hutchinson Utilities Commission to discuss the pipeline prof ect. Motion by Mlinar, second by Peterson to set the joint meeting for October 10, 2002, at 12:00 noon at the City Center. Motion carried unanimously. Mr. Plotz also commented that Winona County representatives visited the compost site and were very impressed with the facility. Marlin Torgerson -Mayor Torgerson noted that the City of Hutchinson has deceived a Governor's Award for the yard waste program that will be presented October 3r . 5 3~a~ CITY COUNCIL MINUTES -SEPTEMBER 24, 2002 Mayor Torgerson recommended that Kirk Kosel be appointed to the Parks, Recreation, • Community Education Board. Motion by Peterson, second by Mlinar to approve Kirk Kosel's appointment. Motion carried unanimously. 10. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS (a) VERIFIED CLAIMS A Motion by Mlinar, second by Peterson, to approve and authorize payment of Verified Claims A from appropriate funds. Motion carried unammously. 11. ADJOURN With no further business to discuss, the meeting adjourned at 6:30 p.m. • • 6 3~~~ ~ CITY OF HUTCHINSON MEMO Finance Department September 25, 2002 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: HUTCHINSON AREE CONVENTION & VISITOR BUREAU AUDIT Attached is the 2001 balance sheet and statement of activates for the HVCB. A complete copy of the review (not an audit) of financial statements is available in my office. H:\DOC\City council memo l.doc r ~~ ~~a~~ HUTCHINSON AREA CONVENTION AND VISITORS BUREAU Exhibit A STATEMENT OF FINANCIAL POSITION December 31, 2001 and 2000 ASSETS 2001 2000 Current Assets Cash - checking/savings $ 24,077 $ 12,803 Cash -certificates of deposit 81,208 91,126 Receivables City lodging tax 8,986 8,194 Accrued interest 2,269 3,332 Total Current Assets $ 116,540 $ 115,455 i p~gpg~y~nd Equipment Equipment $ 10,952 $ 9,941 * Less accumulated depreciation (6,769) (5,545) Net Property and Equipment $ 4,183 $ 4,396 TOTAL ASSETS $ 120,723 $ 119,851 LIABILITIES AND NET ASSETS A~ is payable $ 74 $ 141 Payroll taxes payable 122 13 Total Liabilities $ 196 $ 154 Net Assets Unrestricted 120,527 119,697 TOTAL LIABILITIES AND NET ASSETS $ 120,723 $ 119,851 i w See Accountants' Review Report. See accompanying Notes to the Financial Statements. ~ ~ ~~ -2- r ^ f ^ ^ ^ ^ ti HUTCHINSON AREA CONVENTION AND VISITORS BUREAU STATEMENT OF ACTIVITIES -BUDGET AND ACTUAL For The Year Ended December 31, 2001 With Comparative Actual Amounts For The Year Ended December 31, 2000 C~~aging tax State grant Interest Total Revenues G~ 1 and administrative Managen7ent fees Marketing eXpense Payroll ~ eXpense Simple Board expense Legal and acCOUnting Office expenses Postage Telephonsurance Health iii . Depreciation Sign °m~l Genanal and Administrative Conference and Travel Seminars and conferences Association dues Trade shows and fairs Total Conference and Travel Visitor Marketing Media advertising Billboards Internet Brochures Total Visitor Marketing Group Macke at g ials Welcome m Brochures BidToa~leGroup Marketings Development Community' Total Expenses Increase in Net Assets Net Assets at Beginning of Year NET ASSETS AT END OF YEAR See Accountants Review Report. See accompany'ng Notes to the Financial Statements. -3- Exhibit B 2001 2000 Budget Actual Actual $ 55,000 $ 63,952 $ 58,392 5,416 5,640 1,636 5,000 5,128 4,319 $ 65,416 $ 74,720 $ 64,347 $ 7,920 $ 7,920 $ 9,240 25,200 25,200 17,000 1,975 2,005 1,392 750 720 250 100 120 45 1,000 1,150 950 1,700 2,174 2,586 2,200 1,745 1,911 1,200 1,643 811 1,200 1,200 800 1,200 1,224 894 - 400 400 $ 44,445 $ 45,501 $ 36,279 $ 1,000 $ 1,428 $ 1,022 400 716 1,175 1,200 1,372 1,075 $ 2,600 $ 3,516 $ 3,272 $ 19,400 $ 19,947 $ 15,601 1,700 1,674 1,674 200 - - 1,700 408 301 $ 23,000 $ 22,029 $ 17,576 $ 600 $ 2,462 $ 409 2,000 - - 900 382 - $ 3,500 $ 2,844 $ 409 $ 500 $ - $ - $ 74,045 $ 73,890 $ 57,536 $ (8,629) $ 830 $ 6,811 119,697 112,886 $ 120,527 $ 119,697 y~~) i Building Permits by Type For the month of September 2002 TTF,M DESE ~ COUNT j:. VALUATION 010 015 RESIDENTIAL RESHINGLE RESIDENTIAL RESIDE ~ ~ 17 5' $0.00 $0.00 '020 !RESIDENTIAL WINDOW REPLACEMENT 6 $0.00 025 EXCAVATION 4 $0.00 030 FENCE 2' $0.00 035 CEMENT FLATWORK 1 $0.00 -- 050 DEMOLITION _ 2' $0.00 055 SIGN ~ 2 $0.00 060 i DECK ~ 2 $0.00 065 SHED 2: $0.00 ', 101 SINGLE-FAMILY DETACHED 6 $794,000.00 102 SINGLE-FAMILY ATTACHED ', 2', $260,000.00 328 OTHER NONRESIDENTIAL 5' $1,285,000.00 ' 434 ; RESIDENTIAL HOME ADDITIONS 8', $109,200.00 ' 437 NONRESIDENTIAL & NON HOUSEKEEPING ADDITIONS 5', $112,700.00 438 RESIDENTIAL GARAGE ADDITIONS - ~ 31 $34,000.00 ~- -- - TOTAL ITEM 72' $2,594,900.00 Number of Inspections for the month = ~ $2 Number of Plumbing Permits for the month = 3 ~ • -I(_~j~ • • • PIONEERLAND LIBRARY SYSTEM REVENUE AND EXPENDITURE REPORT AUGUST 31,2002 HUTCHINSON M-T-D Y-T-D 96 OF 96 OF AMOUNT AMOUNT BUDGET BUDGET YEAR CITY OPERATING 0.00 72,640.50 96,854.00 75.00% 6796 COUNTY OPERATING 0.00 39,537.75 52,717.00 75.00% 67% GIFTS 200.00 1,178.50 797.00 147.87% 67% FINES CHARGF_S 548.85 3,963.55 5,455.00 72.66% 67% , COPY MACHINE 286.00 2,126.85 2,451.00 86.77% 67% EQUIPMENT RENTALS 0.00 14.00 8.00 175.00% 67% BOOK SALES 0.00 0.00 0.00 0.00% 67% OTHER 24.99 598.06 390.00 153.35% 67% TOTAL REVENUES 1,059.84 120,059.21 158,672.00 75.67% 67% RESERVE 0.00 100,247.70 100,248.00 100.00% 6796 GRAND TOTAL 1,059.84 220,306.91 258,920.00 85.09% 67% EXPENDITURES: SALARIES -9,533.08 -69,047.86 -112,348.00 61.46% 67% HEALTH INSURANCE -2.20 -16.60 -54,00 30.74% 67% HEALTH INSURANCE- DEDUCTIBLE 0.00 0.00 -0.00 0.00% 6796 PAYROLL TAXES -1,156.52 -7,771.31 -14,807.00 52.48% 87% BOOKS -1,434.84 -15,709.73 -27,000.00 58.18% 67% PERIODICALS -200.95 -3,965.47 -4,160.00 95.32% 67% VIDEOS -57.56 -79.14 -434.00 18.24% 67% BINDINGS 0.00 0.00 -100.00 0.00% 67% TELEPHONE -41.76 -209.02 -320.00 65.32% 67% POSTAGE 8~ SHIPPING 0.00 -34.00 -300.00 11.33% 67% NEW EGiUIPMENT 0.00 0.00 -1,000.00 .0.00% S7% MAINTENANCE CONTRACTS 0.00 0.00 -1,298.00 0.00% 67% SUPPLIES -56.41 -848.77 -2,0.00 42.44% 67% PROMOTIONAL 8 PROGRAMS -10.54 -450.42 -500.00 90.08% 67% INSURANCE 0.00 -1,254.13 -1,254.00 100.01% 67% ADS 8~ LEGAL NOTICES 0.00 0.00 -112.00 97 00 0.00% 61 % 99 67% 67% AUDITING BOOKKEEPiNG10VERDUES 0.00 -305.00 -96.62 -2,137.05 . - -2,857.00 . 74.80% 67% CONTINUING EDUCATION 0.00 -32.23 -427.00 7.55% 67% SALES TAX 0.00 0.00 -0.00 0.00% 67°!0 TOTAL EXPENDITURES -12,798.86 -101,652.35 169,068.00 60.13% 67°10 RESERVE -11,739A2 118,654.56 89,852.00 67°10 yCaJ3 Memo Ta Mayor and City Council Frotre Brad Emans, Fire Chief Date: 10/1/02 Re: Monthly Council Update The fire department responded to 53 general alarms in September. We had one known arson fire and one suspected arson fire. We also had five working fires doing an estimated $155,000 damage. City Calls: Residential 3 Commercial/Industrial 8 Multi-family 5 School Type 2 Carbon Monoxide 1 Hazardous Material 13 Rescue 10 Medical 1 Rural Calls: Rescue 3 Medical 1 Residential 1 Hazardous Material 1 Vehicle 2 CommerciaUlndustrial 2 Drills (Meetings /Other Information: • Participated in "Little kids /Big Toys" • Participated in Patriot Day 9-11 • Assisted with the America's Racquet and Fitness Challenge • Completed two nights of training on decontamination/ incorporating the new Decon -Trailer • Trained on car fires • Trained on ladders/roof ventilationfforcible entry • Attended a seminar on the National Guards 55"' Civil Support Team on Weapons of Mass Destruction • 1 ~Ca~~ • Resolution No. 12048 2002 Manufacturers Month WHEREAS, there are over 6,000 manufacturing technology companies in Minnesota, employing over 400,000 workers, and WHEREAS, manufacturing produces $31 billion dollars in goods for Minnesota, the largest share (18%) of the gross state products, and WHEREAS, manufacturing technology has many highly skilled and highly paid people employed in the industry and is good for the Minnesota economy: NOW THEREFORE, I, Marlin Torgerson, Mayor of Hutchinson, Minnesota do hereby proclaim the period of October 23 to November 20, 2002 to be MINNESOTA MAUNUFACTURERS MONTH • In Witness Whereof, I have hereunto set my hand and caused the Great Seal of the City of Hutchinson, Minnesota to be affixed at the City Office this 22°a day of October, 2002. Marlin Torgerson, Mayor • Gary D. Plotz, City Administrator y(b~1 • CITY OF HUTCHINSON RESOLUTION N0. 12051 RESOLUTION SETTING INTEREST RATE FOR 2002 ADOPTED ASSESSMENT ROLLS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT all assessment rolls, which have been adopted and will be adopted relating to 2002 Improvement Bonds, are hereby changed to read an interest rate of 4.38. This rate is the true interest rate of the 2002 Improvement Bonds plus 1~. Adopted by the City Council this 8th day of October 2002 Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator • y~i~~a PUBLICATION NO. 6775 • ORDINANCE NO. 02-320 AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA VACATING UTILITY AND DRAINAGE EASEMENTS LOCATED BETWEEN LOT 8 AND LOT 9, BLOCK 1, ISLAND VIEW HEIGHTS SECOND ADDITION THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction of the City Council that it would be in the best interests of the City to vacate utility and drainage easements located between Lot 8 and Lot 9, Block 1, Island View Heights Second Addition for the purpose of constructing a house across the property line. Section 2. That the utility and drainage easements to be vacated are described as follows: That part of Lot 8, Block 1, Island View Heights Second Addition, according to the recorded plat thereof, described as follows: Commencing at the most westerly comer of said Lot 8, thence South 36 degrees 20 minutes 39 seconds East, along the southwesterly line of said Lot 8 a distance of 10.01 feet to the southeasterly line of the northwesterly 10.00 feet of said Lot 8 and the point of beginning of the land to be described; thence continuing South 36 degrees 20 minutes 39 seconds East, along said southwesterly line 188.44 feet; thence North 35 degrees 15 minutes 30 seconds East 6.32 feet to the northeasterly line of the southwesterly 6.00 feet of said Lot 8; thence North 36 degrees 20 minutes 39 seconds West, along said northeasterly line of the • southwesterly 6.00 feet a distance of 186.73 feet to said southeasterly line of the northwesterly 10.00 feet; thence southwesterly, along said southeasterly line of the northwesterly 10.00 feet to the point of beginning. That part of Lot 9, Block 1, Island View Heights Second Addition, according to the recorded plat thereof, described as follows: Commencing at the most northerly comer of said Lot 9, thence South 36 degrees 20 minutes 39 seconds East, along the northeasterly line of said Lot 9 a distance of 10.01 feet to the southeasterly line of the northwesterly 10.00 feet of said Lot 9 and the point of beginning of the land to be described; thence continuing South 36 degrees 20 minutes 39 seconds East, along said northeasterly line 189.47 feet; thence South 49 degrees 46 minutes 29 seconds West 6.01 feet to the southwesterly line of the northeasterly 6.00 feet of said Lot 9; thence North 36 degrees 20 minutes 39 seconds West, along said southwesterly line of the northeasterly 6.00 feet a distance of 189.72 feet to said southeasterly line of the northwesterly 10.00 feet; thence northeasterly, along said southeasterly line of the northwesterly 10.00 feet to the point of beginning. Section 3. this ordinance shall take effect from and after passage and publication. Adopted by the City Council this 24'~ day of September, 2002. Marlin Torgerson Mayor ATTEST: • Gary D. Plotz City Administrator ~~ PUBLICATION NO. 6780 • ORDINANCE NO. 02 - 321 AN ORDINANCE AMENDING SECTION 10.07 OF THE HUTCHINSON CITY CODE REGARDING FENCES AND WALLS 10.07 FENCES, WALLS, HEDGES OR OTHER SIMILAR OBSTRUCTIONS In any fesidease zoning district, y~-sethask. fences walls hedges or other similar obstructions may be built up to but not on the property line and must be located entirely on the property of the person requesting the permit except in the follo~nnng areas: 1. Fences walls hedges or other similar obstructions shall not encroach on any public right-of-way and must be a minimum of 5 feet from any the rights of way (excluding alleys). 2. On comer lots a °sight triangle" will permit fences walls hedges or similar obstructions, no more than 30 inches in height to be constructed 25 feet from street right of way edge (See diagram). Fences walls hedges or other similar obstructions shall not rise over 6 feet In height. thar---the-abev~ The finished side of the fence shall be to the outside of the property (the posts shall be to the inside unless the fence appears the same on both sides). Any variation to these requirements or any unusual conditions or situations shall be permitted considered by conditional use permit. The Zoning Administrator may prohibit development in accordance with the above in instances that would produce a safety or traffic hazard. 5 foot ~etbadc from right of wayJprope rty 1Hne ~_ • ~ G ~ s Boulev~/right of way,ffim ~: ~' ~' i gtrCEt affEB i curb EFFECTIVE DATE OF ORDINANCE. This ordinance shall take effect upon is adoption and publication. Adopted by the City Coundl this day of Attest: • Gary D. Plotz 2002 Marlin Torgerson, Mayor u~b~~l Ordinance No. 02-322 • AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING JOE DOOLEY THE RIGHT TO CONSTRUCT AND MAINTAIN A PRIVATE HANGAR ON HUTCHINSON CITY AIRPORT PROPERTY THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants Joe Dooley, hereafter referred to as Grantee, a franchise to construct and maintain a private hangar at the Hutchinson municipal airport on a site to be determined by the Grantor. Section 2. The franchise is granted for a term of 20 years commencing on the date of the acceptance of the franchise. Grantee shall file a written acceptance of the franchise with the City Administrator of the City of Hutchinson within ten (10) days after the effective date of this ordinance. The franchise shall become effective only when the acceptance has been filed and evidence of general comprehensive and liability insurance provided for in this grant of franchise has been filed and approved. In addition, a filing fee of $50 must be paid. Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the • public premises before mentioned and the placement of such facilities. Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise. Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 6. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by the ordinance of the City Council of the City of Hutchinson. • y ~,~~ Section 7. In the event that Joe Dooley should fail to use the franchise for one • calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson, whatsoever. Section 8. This franchise is contingent upon the grantee entering into a lease agreement with the City of Hutchinson or its Airport Commission. A breach or default in the lease shall be cause for the termination of this franchise. Section 9. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Joe Dooley. Adopted by the City Council this 8`h day of October, 2002. Marlin Torgerson, Mayor ATTEST: • Gary D. Plotz, City Administrator • u ~~~5 CHANGE ORDER NO. 1 CITY OF HUTCHINSON -ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234-4209 Sheet 1 of 1 ONTRACTOR: LaTour Construction Inc Letting No. 1 Project No. 02-01 8 02-02 2134 Co Rd 8 NW, Maple Lake MN 55358 NE Trunk San Sewer -Phase 1 Project Location: & 2nd Ave SE DESCRIPTION OF CHANGE: Nuclear Density Testing to replace Sand Cone Method Dated: 10101/2002 Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount Due to the late season construction and the need for immediate test results on densities, the Project Engineer will accept Nuclear Density Testing. This replaces the Sand Cone Method for verifying the specified densities. Test rolling will remain on the subgrade and aggregate base levels. This change does not add or deduct any costs and also does not affect completion dates. NET DECREASE ---------------------------------------------------------------------------------------------- $0.00 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 0.00 ~)~(} An extension of -0-days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS/DEDUCTIONS THIS ADDITION/DEDUCTION TOTAL $879,813.42 $0.00 $0.00 $879,813.42 APPROVED: Contractor DATED: APPROVED: Mayor DATED: APPROVED: Director of Engineering DATED: APPROVED: City Administrator DATED: `~ (_~~ CHANGE ORDER NO. 2 CITY OF HUTCHINSON -ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234-4209 Sheet 1 of 1 ONTRACTOR: LaTour Construction Inc Letting No. 1 Project No. 02-01 2134 Co Rd 8 NW, Maple Lake MN 55358 NE Area Trunk Sanitary Sewer - Project Location: Phase 1 DESCRIPT ION OF CHA NGE: Extra work required on Manhole No.'s 5 ~ 9 Dated: 10/08/2002 Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS Exploration for forcemains at Manhole #5 Extra 8" core drill in relocated Manhole #5 Extra 8 x 6" Wye needed when Manhole #5 was deleted (Includes all labor & materials) ump Sum 1 823.00 823.00 Core Drill 8" hole for 2 extra the into Manhole #9, 4" Tile (Includes all labor & material) Lump Sum 1 $748.00 $748.00 Extra Depth for 60" Manhole #5 & #9 Lin Ft 23.88 $147.70 $3,527.08 NET INCREASE ---------------------------------------------------------------------------------------------- $5,098.08 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $5,098.08 (add)!{} An extension of -0-days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS/DEDUCTIONS THIS ADDITION/DEDUCTION TOTAL $879,813.42 $0.00 $5,098.08 $884,911.50 PPROVED: Contractor DATED: APPROVED: Mayor DATED: APPROVED: Director of Engineering ATED: APPROVED: City Administrator DATED: yc~~ CHANGE ORDER NO. 3 CITY OF HUTCHINSON -ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234-4209 Sheet 1 of 1 ONTRACTOR: LaTour Construction Inc Letting No. 1 Project No. 02-02 2134 Co Rd 8 NW, Maple Lake MN 55358 Project Location: 2nd Ave SE DESCRIPTION OF CHANGE: Replace 12" Cast Iron Watermain on 2nd Ave SE from 2nd Ave Bridge to Michigan St SE. Existing watermains and fittings were found to be very corroded Dated: 10/0812002 Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS Remove Watermain Lin Ft 876 $4.25 $3,723.00 Connect to Existing Watermain Each 5.00 $642.00 $3,210.00 12" Gate Valve & Box Each 4 $1,300.00 $5,200.00 12" DIP Watermain Lin Ft 876 $29.45 $25,798.20 NET INCREASE ---------------------------------------------------------------------------------------------- $37,931.20 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $37,931.20 (add)1(ttedust;} An extension of -0-days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS/DEDUCTIONS THIS ADDITION/DEDUCTION TOTAL 5879,813.42 $5,098.08 337,931.20 3922,842.70 PPROVED: Contractor DATED: APPROVED: Mayor DATED: APPROVED: Director of Engineering DATED: APPROVED: City Administrator DATED: r L i y~~~ CHANGE ORDER NO. 1 CITY OF HUTCHINSON -ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234-4209 sneer ~ of ~ ONTRACTOR: Duininck Bros Inc Letting No. 3 Project No. 02-06 408 6th St, P O Box 208, Prinsburg MN 56281-0208 Project Location: Juul Road SW DESCRIPT Item No. ION OF CHA Spec. Ref. NGE: Replacement of existing catch basin leads. Item Name Unit Quantity Dated: Unit Price 10/08/2002 Amount INCREASE ITEMS 2502 12" PVC PIPE SEWER SDR35 (Inc. Removal) LIN FT 50 $20.55 $1,027.50 NET INCREASE ---------------------------------------------------------------------------------------------- $1,027.50 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $1,027.50 add)l{de~si;): An extension of -0-days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS/DEDUCTIONS THIS ADDITION/DEDUCTION TOTAL $507,571.90 $0.00 $1,027.50 $508,599.40 APPROVED: Contractor DATED: APPROVED: Mayor DATED: APPROVED: Director of Engineering DATED: APPROVED: City Administrator DATED: r L r L • y~d~ CIIlIDT TL'D1L City of r:utchinson FEE: ~25.0o APPLICATION FOR GAMBLING DEVICES LICENSE Approved by, Building Fire Application shall be submitted a.t Police least- days prior to the Gambling occasion I - ~H Z~ /Y1,9 r~ ~`z ~' ~ C 1~ ~~T L~ AND I , ~ c`' ° /ZG> ~ ~7 `1? ~' `f~ Name of Authorized Officer of Name of Designated Gambling Organization Manager Hereby submit in duplicate this application for a license to conduct the game of gambling in accordance with the provisions of the City of Hutchinson Ordinance N0. 655 and Minnesota Statutes Chapter 349 for the license year ending Si~ature s 1 Authorized Officer of Organization a gnat d Gamb ing Manager of organization A. The following is to be completed by the duly authorized officer of the organization: 1. True Name : Y~A~~ ~GZ~C ~'~~~ ~~}1 Z ~d ~~ n (last) (first) (middle) 2. Residence Address: ~0~0 i14Z.T~D,Q~Zr4 ~y7C~~nson I'1rI .~.5'3.Sd -(street) (city) (state) (zip) 3. Date of Birth: ~ ~- 3-- b/ 4. Place of Birth , (mo/day/year) (city/state) 5. Have you ever been cony cted of any crim e other than a traffic offense? .Yes No ~. If Yes, explain B. The following is to be completed by .the designated gambling manager of organization: 1. True Name: ~1~~r i~ PrC -~ ~~~-~.~b~ SIC ~~E~ (last) (first) (middle) 2. R e s i d e n c e Address : ~I S S ~ ~ I ~N .~ r ~} !~-~~-i~ v~ /~ /n~ S~ 3~ (street) (city) (state) (zip) 3 . Date of Birth: ~ Z 1- i / i ~ sz 4. Place of Birth : C~~'-u•,~ A~h~ (mo/day/year) (city/state) y~z> 5. Have you ever been convicted of any crime other than a • traffic offense? Yes No ~. If yes, explain 6. How long have you been a member of the organization? .C~.a"~. "^-'`""''1t' 1 Z ~a 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: ~a f-f ~ -~ ~ ~ kit 1 . Place where gambling devices will be used ~ ~t~1-eel' ~~.~ l~j_ 2. Date or dates gambling devices will be used~S~ d ~,,„~~ 5"P~`~ l~u,~ - ~~~ (date and/or day(s) z~3 3. Hours of the day gambling devices will be used: of week) .~°-~, a+5 From A.M. To A.M. P.M. P.M. 4. i~faximum number of players ~ , Ut?-U ~ cat-c~S ,.~ 5 . Will prizes be paid in money or merchandise? "`""'~~ ~~ - Zw ~ - S_`{' ' log" 6. Will refreshments be served during the time the gambling '-"'-w~ ~ devices will be used? Yes No ~_. If so, will a charge 3~ be made for such refreshments? Yes NO ~. D. Organization Information: ~~ -~~~` ~ L~r 1. Address where regular meetings are held F ~,..~,,.y n;,.~ o,_„.~ w 2. Day and time of meetings `°-~ -y '~ W.~~-1_ Q~~ Y,,, ~~c*-~, 'sue ' 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes ~ No 4. How long has the organization been in existence? Vh Z C~U~ 4a. How many members in the organization? G~Q,~~-a~ ~,~.~ 5. ~ What is the purpose of the organization? h~~'; ,~; °~"`~ ~ ~~~~` 6. Officers of the Organization: w'+~ U~+~ ~~~;-~ Name Address Title ~`~`{~ 1 X0`1 ~~2~~v ~`~-~ f ~~ 7. Give names of officers or any other persons paid for services to the organization: Name Address Title • y ~e~ ~. Organization Information: (Continued) 8. In whose custody will organization records be kept? Name ~f~L~ Y'~A~Ds~sc ~~1 ~ Addres s 1-I u-~C ~,~, r SD n 9. If the organization carries sufficient insurance to compensate the players in the event any injury is sustained by players wtiilc: gamt~ling devices are used, or while on the licensed premises, please state the flame of Insurer and Policy No. 10. Have you (Manager & Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? ~ ~ c~ ~ 11. Attach a list of all active c~e~ers of the organization. E. The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization. 1. Name of bonding company 2. Address of bonding company 3. Amount and duration of bond 4. Application is hereby made for waiver of the bonding requirements. Yes No I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize m.ysel,;f with the conts thereof . Signature of_'authorized oY~ cer~ Eff organ>>.zation Date : ~ ~ ~ j~ Q Z ~ S b-scribed and s orn to fore rye a notary publ Nt~P~ Es of ' -~' My Comm. Exp. Jm. 31, Si natur~a of Notary Publi Commission expires on -~ Subscribed and sworn to before me a notary public on this day of . 19 • Signature of Notary Public Commission expires on ~~~~ ASSESSMENT AGREEMENT • BETWEEN LOCAL UNIT AND COUNTY THIS AGREEMENT is made and entered into by and between the City of Hutchinson and the County of McLeod, State of Minnesota, this 1st day of January 2003 WHEREAS, the City of Hutchinson wishes to abolish the Office of assessor for said City, under the provisions of Minnesota Statutes Sections 273.024, and enter into an agreement with the County of McLeod to provide for the assessment of the property in said City by the County Assessor: and WHEREAS, it is the wish of said County to cooperate with said City to provide for a fair and equitable assessment of property; NOW, THEREFORE, IN CONSIDERATION 01+ THE MUTUAL COVENANTS HEREIN CONTAINED, TT IS AGREED AS FOLLOWS: 1. That the City of Hutchinson which lies within the County of McLeod and constitutes a separate assessment district, shall have its property assessed by the County Assessor of McLeod County, beginning with the assessment of the year 2003 2. It is further agreed that the office of local assessor of the City of Hutchinson is hereby abolished, pursuant to this agreement and that such office shall cease to exist for the duration of this agreement, which shall be until December 31 , 2003 3. In consideration for said assessment services, the City of Hutchinson hereby agrees to pay the County of McLeod the annual sum of $38 , x+71 .00 ,such payment to be made to the County Auditor on or before December 1 , 2003 5, 270 parcels ~ $7.30 IN WITNESS WHEREOF, the parties have executed this agreement this day of , In Presence Of: For City: Signed: By Attest In Presence Of: For County: Signed: By Attest acf~ f Clty ofl ~'!-= 1 MEMORANDUM POLICE /EMERGENCY MANAGEMENT SERVICES TO: Chief Madson • • FROM: Sgt. Dobratz DATE: September 27, 2002 RE: On-Sale Intoxicating/Sunday Liquor License Background __ • ~~~ As of today's date, I have completed the background investigatiorl~pl~'Mr. Juan Perez. Mr. Perez has applied with the City of Hutchinson for an On-Sale Intoxicating and Sunday Liquor License License for Sonora's Mexican Restaurant in Hutchinson, MN. During the course of this investigation, I did not discover anything in Mr. Perez's background that would disqualify ,him from .obtaining; this license... If you need any further information regarding-this matter, please contact me at your earliest convenience. 5(~ ~ Memorandum • • to: Steve Madson, Police Chief From: Melissa Starke, Administrative Secretary Date: 9/23/2002 Re: Intoxicating Liquor License Investigation Please review the enclosed On-sale Intoxicating and Sunday liquor license application for Sonoras Mexican Restaurant and return the original documents to me when your investigation is complete. The consideration for approval of this license plans to be on the October 8, 2002, City Council Agenda. Thank you. 1 5~~~ • RELEASE OF INFORMATION As an applicant for an On-Sale Intoxicating Liquor License with the City of Hutchinson, Hutchinson, Minnesota, I am required to furnish information which that agency may use in determining my moral, physical, mental and financial qualifica- tions. In this connection, I hereby expressly authorize release of any and all in- formation which you may have concerning me, including information of a confidential or privileged nature. I hereby release the agency with which I am seeking application for license, and any organization, company or person furnishing information to that agency as expressly authorized above,~from any liability for damage which may result from furnishing the information requested. • Applicant's Full Printed Name: Applicant's Address: Applicant's Birth Date: Applicant's Place of Birth: (First) (Middle) (Last) :S ~ i ~e (Number) (Street) L~ ~-~! ~ e ld , ~~ e ~e~ ~~ ,5'S3~ (City) (County) (State & Zip (Month) (Day) (Year) on c~e vto ra e (City) (State) Applicant's Social Security No.: Applicant's Driver's License No.: • Date: /Ap licant's Signa e ~~~ APPLICATION FOR ON-SALE INTOXICATING LIQUOR LICSNSS This form was prepared by the City of Hutchinson and the !Mnnesota Bureau of Criminal Apprehension, Department of Public Safety, pursuant to Minnesota Statutes, 1976, Section 340.13, for purposes of back- . ground investigation. It does not supercede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application. Trade Name ~= ~- ~ - °z Date of Application 2. Licensing Period 3. Type of Application: ~ New ~ Renewal Name of Applicant Transfer f/ , /; Phone / ` Home Address ,~ 6. Citizenship: ~~, ,,;~~ ~.. Place of Birth Date f Bir Address of Bu/siness Location Legal Description ~0. List owners of building or premise to be licensed: L~rf rc".,.t+'!t, ,• r ,, :; , ~ /. 11 c r' 11. List all partners, officers or directors, if rnrporation: >/~~ ? Name Address Date of Birth ~.. ~,r„~ 12. Prior experience in this type of business: !,~ tl~.,.,~„~Y ~, .;/:; . ~' 13. Present ownership in any other liquor establishment: j~/ ;, h 14. Present ownership in any other restaurant or food business: 14~~-;, ~ . 15. Three Business References: 'Ir ' ~ l~'1 od er n (~(~i l ~r ' ~assee a.ker ~ Se N Corporate or Partnership Title - , jr Corporate or Partnership Address :8. if this is a transfer application give name, address, of persons, partnership or corporation holding license for the past year. ~~ ~~i' 19. Who owns the bar/tavern fixtures? ~( f - i S l2~~ f t1 ~~ _([ y- j~r? f - ~'il 7~ 20. Are you a Minnesota resident? ~ Yes ~ No ~ / ~ :~ From To If not, where resident? Dates of Residency 21. Residential Address during Past Five (5) Yeazs: ,/- j ~~/s - ~ r 22. Three Personal References: i1-, ;.,.; ~r-hcro Lyao - - x/05" ~ ~a~~ ~ L~-~ Fig 23. Employment for the Past Five Years: ~I~G~eST tfDT~y~PY(/ //'l ,y~(~$SPl 24. Any Convictions Other Than Minor Traffic: j~l~ll~ ` 25. This application must be accompanied by detailed statement of net worth and last tax return and statement of method of a yeaz's p yment for business, fixtures and inventory, 26. Applicant, and his associates in this application, will strictly comply with all the Laws of the State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Coamissioner;'and all ordinances of the municipality] and I hereby certify that I have read the fore- going questions and that the answers to said questions aze true of my own knowledge. I further understand that an investigation-fee not to exceed $500.00 shall be charged an applicant by the city or county if the investigation is conducted within the state, or the cost not to exceed $10,000.00 if the investigation is required outside the state. I further understand the ordinances of the City of Hutchinson regarding the operation of on-sale liquor licenses and agree to abide by them. S nat e o pp cant Subacri ed and sworn to before me this day of ~~~~ --~Q 0 ~ ~ ,1~. ~ -, (Notary Public~~~O ~~5.~ A..~~E NOTARY PUBLIC -MINNESOTA Commission Expires: ~ ~. ~, Jam. ~~~ ~j(a~ RESOLUTION NO. 12049 • RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL N0.5060 LETTING N0.13/PROJECT NO. 02-22 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of: Project No. 02-22 South Fork Crow River Bank Stabilization Project' by construction of embankment, rip rap, landscaping and appurtenances, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 3. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, 2003, and shall bear interest at the rate of 4.3 percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2002, until the 31st day of December, 2003. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 4. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2002; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 5. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 8th day of October, 2002. Mayor City Administrator • Bch) s • • COMPILED BY: P VANDER VEEN COMPUTED BY: J RODEBERO CHECKED BY: P. VANDER VEEN NUMBER OF YEARS: 10 INTEREST RATE: ASSESSMENT ROLL NO. 5060 LETTING NO. 13/PROJECT NO.02-22 SOUTH FORK CROW RIVER BANK STABILIZATION BY CONSTRUCTION OF EMBANKMENT, RIP RAP, LANDSCAPING 3 APPURTENANCES 5717,471.40 NUMBER OF YEARS: SST HEARING: .2ND HEARING: ADOPTED: PER uNR 10 enTn0o2 ~onrsooz ACCOUNT CITY PIG NO. NO. COUNTY PK) NO. NAME a ADDRESS LEGAL DESCRIPTION OF PROPERTY OWNER ADDRKNI OR SUBDIVISION SEWER UNR ASSESSMENT CREDIT TOTAL ACTIVE ASSESSMENT 1 07-1 ]G-29-01-0010 Ci of Hutchinson PROPERTY ADDRESS: 1100 Adams S[ SE 111 Hassan St SE Lot 2 EX 6.32 Acres ?3.230.0020 Hutchinson MN 55350 Auditors Plat Section 07-116-29 1 f117 471.40 f0.00 =117 471.40 1 5117,471.40 :0.00 =117 471.40 V~ ~~ V SA-50602002 LETTING NO.13lPAGE 1 OF 1 RESOLUTION NO. 12050 • RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 13 PROJECT NO. 02-22 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Project No. 02-22 South Fork Crow River Bank Stabilization Project" by construction of embankment, rip rap, landscaping and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Reiner Contracting Inc of Hutchinson MN $ 94,735.00 Ceres Environmental of Brooklyn Park MN $116,976.00 E & T Contracting Inc of Hutchinson MN $129,064.00 Landwehr Construction Inc of St Cloud MN $164,138.00 R & R Excavating of Hutchinson MN $185,984.00 Duininck Bros Inc of Prinsburg MN $221,485.00 and whereas, it appears that Reiner Contracting Inc of Hutchisnon MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Reiner Contracting Inc of Hutchinson MN, in the amount of $94,735.00, in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 8th day of October 2002. Mayor City Administrator LJ 5c~~ September 19,2002 • Dear; Mayor Marlin Torgerson and City Council Members I am proud and happy to be a resident of Hutchinson for 1 S years now. Thank you for your time and attention in reading this letter of concern. On the radio today I heard the news that Willmar is considering investing in Mosquito Control next year. It was quoted to be approximately a $15,000 investment in keeping their community mosquito free. These past few years the mosquito population has become overwhelming here in Hutchinson. This seems very unwelcoming for visitors to our town trying to enjoy our parks, and also for us residents wanting to relax or picnic in our backyards. And now we have the added concern of West Nile disease, which is carried by mosquitoes. Please consider adding Mosquito Control to our City budget and plan for next Spring/Summer Season. Is it necessary for me to petition other residents, who support this issue, and present it to the Council in order for this to be considered? I will appreciate your response. Respectfully ; ~~w7~~-p,~..-~ /~r~/ sss sv c~~~) ~ Memorandum TO: Mayor and Council (,Ll~ FROM: Gray Plotz, City Administrator ~,c,~. \j"^' 4 U RE: Reorganization Within the Water/Sewer/Compost Operations DATE: October 4, 2002 Attached is the proposed description for the position of Assistant Public Utility Director. This position is a reclassification of the existing position of Senior Wastewater Plant Operator. The position was vacated earlier this year by the resignation of the incumbent employee. The proposed description for Assistant Public Utility Director is currently within the budget and stresses the "management function" as opposed to the operator duties of the former position. The description has been reviewed by Stanton Group, the compensation plan consultant, and the resulting recommendation is to classify the Assistant Director position as a Grade 8 position. The previous operator position was classified as a Grade 4 position. • All employees in the water/wastewater/compost departments will report to this position. In turn, the position reports directly to the Director of Water/Wastewater/Resource Recovery/Compost, Randy DeVries. The multi-enterprise fund operation needs this additional management capability, as the facilities have grown in size and overall scope of operation(s). Approval of the reorganization and the proposed position description is requested. Encl. • ~ca~ DRAFT TITLE: ASSISTANT UTII.TTIES DIlZECTOR October 4, 2 0 0 2 DEPARTMENT: WATER/WASTEWATER/COMPOST • ACCOUNTABLE TO: DIRECTOR OF WATER/WASTEWATER/RESOURCE RECOVERY SUMMARY: THIS IS SUPERVISORY/MANAGEMENT WORK IN THE WATER, WASTEWATER AND COMPOST DEPARTMENTS DUTIES AND RESPONSIBILITIES: The Assistant Utilities Director shall direct the daily operations of the Water, Wastewater and Compost Departments. Position shall report to the Director of Water/Wastewater/Resource Recovery. The position shall provide direct supervision to all utilities employees. Supervisory support shall be provided to the Assistant Utilities Director by the Water Systems Supervisor, the Senior Wastewater Maintenance Technician and the Compost Site Coordinator. Specific job duties shall include: Directs daily operations of the following Public Utility Departments: a. Wastewater Plant. Serves as the lead operator for the plant. Coordinates maintenance activities with the Senior Wastewater Maintenance Technician. b. Biosolids Plant. Serves as the lead operator for the Biosolids plant. Plant generally operates January through March and other times as needed. c. Water Plant. Provides oversight of the Water Systems Supervisor and daily operations as needed. d. Creekside Compost Facility. Provides oversight and serves as a back up to the Compost Site Coordinator when absent or as needed. e. Coordinates and schedules utility and compost staff assignments for water, wastewater and compost departments. • 2. Implements Excellence Plus (Total Quality Management) Program water and wastewater utility and compost departments. 3. Participates with Director of Water/Wastewater/Resource Recovery in preparing budgets for the utility and compost departments. Reviews monthly budget reports for compliance with funding needs and availability. 4. Serves as the direct supervisor for wastewater staff. Serves as a supervisory resource to the Water Systems Supervisor and Compost Site Coordinator. Conducts performance reviews and recommends salary increases for employees under supervision, subject to review by Director of Water/Wastewater/Resource Recovery. 5. Coordinates and conducts safety training for the various departments. Enforces safety and confined space rules. 6. Recommends seasonal personnel as needed for departments under supervision. 7. Responsible for the water, wastewater and compost departments in the absence of the Director of Water/Wastewater/Compost. 8. Coordinates equipment scheduling with the Assistant Public Works Director and the Parks Resource Coordinator. 9. Performs related duties as required. EQUIPMENT General knowledge of water, wastewater, and compost equipment, tools and supplies. City owned vehicles. Personal computer and related software and hardware. Communications equipment including telephone, cell phone and two-way radio. • SPECIAL REQUIREMENTS Technical training and extensive experience in water plant and sewage treatment plant operations. Minimum five years of management experience. Minimum - Class C Wastewater Operator's Certificate and Class C Water Certificate. Valid Class D Minnesota driver's license. ~~~J DESIRABLE QUALIFICATIONS Public Administration, Public Works Management or related degree, or equivalent experience and training. Class B Wastewater Certificate or the ability to obtain within one year of employment. Working knowledge of water • and wastewater treatment plants. Knowledge of compost processes and operations. Class N biosolids applicator license/certificate or the ability to obtain within one year of employment. Working knowledge of computer applications. Organizational skills. Knowledge and understanding of Total Quality Management. Ability to communicate effectively and to maintain good working relationships. WORKING CONDTITONS Work during normal hours of city operations, with some variation for emergency situations. Unscheduled and early hours for necessary emergency maintenance or call-outs. Grade 8 Position • • $ca~ ASSISTANT UTILITIES DIRECTOR POSITION FUNCTION DETAIL The job description for this position includes areas of responsibility. The following information corresponds to • the numbered responsibilities in the description and is intended to list specific duties within these areas that may include, but are not limited to, the following: 1. Directs and supervises the daily operations of the wastewater treatment facility, including: a. Operation of the treatment facilities to control flow and processing of wastewater and sludges. Monitoring gauges, meters and control panels. b. Observation of variations in operating conditions and interprets readings and tests; adjustments to processes as needed. c. Operation of power generating equipment. d. Inspection and maintenance of lift stations in the system. e. Daily inspection of wastewater treatment units. f. Scheduling and documentation of maintenance activities in conjunction with the Senior Wastewater Maintenance Technician. g. Maintenance of daily log sheets on various processes and operations. h. Interpretation of data on computer for operations and control. i. Supervises the work of plant personnel and custodial workers. j. Collection of soil samples for testing and certifies fields. k. Oversees lab operations and processes. 1. Coordinates grounds maintenance. 2. Operates the Biosolids Plant. a. Coordinates biosolids dryer operation. b. Maintains records for Class A and Class B biosolids. • c. Schedules and oversees biosolids application d. Follows all land application rules set forth by the MPCA and the EPA. 3. Oversees the Water Plant operations in coordination with the Water Systems Supervisor including the following: a. Reviews periodic and monthly reports to oversee processes. b. Operation of City wells and water plant equipment and controls. c. Facilitates the maintenance of the water plant. d. Preparation of required reporting and records maintenance. e. Hydrant maintenance and flushing. f. Serves as the back-up to the Water Systems Supervisor when absent. 4. Oversees the operations of the Creekside Compost Facility in coordination with the Compost Site Coordinator and the Resource Recovery Coordinator. a. Reviews periodic and monthly reports to oversee processes. b. Monitors source separated and yard waste. c. Helps coordinate department activities (personnel and equipment). d. Serves as the back-up to the Compost Site Coordinator when absent. 5. Implements Excellence Plus (Total Quality Management) Program for public works departments. a. Develops and maintains measurement systems (MP2, project/personnel utilization, etc.) b. Coordinates training programs, both through City programs in conjunction with Human Resources, and • through recommended outside training. c. Review of Excellence Plus goals and objectives related to public utilities needs with Director of Water/Wastewater/Resource Recovery. $c~~ • Hutchinson Citv Center C 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-4240 A TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration of Approving Letter of Understanding with LMC League of Minnesota Cities NPDES Phase II Stormwater Guide Plan DATE: 10/2/2002 Prior to March of 2003 the City of Hutchinson must complete a Storm Water Pollution Plan (SWPP) as part of the federal government's National Pollution Discharge Elimination System (NPDES) requirements. We have staff to complete a majority of the work, however the League of Minnesota Cities (LMC) is contracting to develop a "Guide Plan" that will greatly reduce our work and provide a standard document layout that should streamline approval. The cost of the development will be split between the dozens of Cities sending in a Letter of Understanding (we are one of the last). We believe that this will be a significant benefit to the City and recommend approval of the Letter of Understanding and the "not-to-exceed" cost of $5,000 (this amount has been budgeted). - Printed on recycled paper - ~~~ 1 `#' ~ ,~ • / .Longue of Minnesota Crow Chios promoting o~rcollerce 145 University Avenue West, St. Paul MN 55103-2044 Phone: (651) 281-1200 (800) 925-1122 Fax: (651) 281-1299 TDD (651) 281-1290 September 26, 2002 Letter of Understanding Re: NPDES Phase II Stormwater Guide Plan -Letter of Understanding Dear [PLEASE INSERT NAME OF CONTACT PERSONAND CITYJ Thank you for your city's interest in joining with other communities and the League of Minnesota Cities (LMC) to build the NPDES Phase II Stormwater Guide Plan (Guide Plan). The goal of the Guide Plan is to provide your city with a tool to allow it to complete 50% - 65% of your NPDES Phase I~ Notice of Intent and a Storm Water Pollution Prevention Plan using in-house resources. Based on the significant number of cities responding to the LMC's June 7, 20021etter, • we are moving ahead to have the LMC Board approve a contract with a consultant to develop the Guide Plan. Due to the time sensitive nature of this project, please sign and return one copy of this Letter of Understanding to the LMC no later than October 15, 2002. LMC will not enter into an agreement with a consultant until it has received sufficient written city commitments to cover the cost of the project. This Letter of Understanding is intended to describe the scope and nature of the project. The Guide Plan elements will include the following: - permit application components ,meeting the six minimum measures required by the USEPA and MPCA; - a permit task check list; - a check list for existing city programs; - a list of acceptable Best Management Practices (BMPs); - ordinances; - employee training; - educational materials & programs; - access to state and county programs, and requisite contact information; - form letters and agreements for outside providers; and - details and options for funding mechanisms to comply with this regulatory program. • ~c~~ • Training /Construction of Permit Application: The Steering Committee will meet at least two times in person with the selected consultant to review the Guide Plan's progress and the final draft. We anticipate the Steering Committee and all participating cities will be given weekly or bi-weekly updates prepared by LMC staff and the consulting firm. Upon delivery of the Guide Plan, it is our expectation that the consulting firm will provide at least two training and education opportunities to participating cities in the use and implementation of the Guide Plan. Ownership: The final Guide Plan will be the property of LMC, although all participating cities will receive copies of the completed Guide Plan. LMC may provide a copy of the completed Guide Plan to non-participating cities upon payment of an appropriate fee, as determined by LMC. Revenue from the sale of the Guide Plan shall belong to the LMC, to compensate it for the cost and staff time involved in coordinating this project. The LMC Board of Directors understands the importance of using your city's resources wisely. We support your desire to collaborate with other communities to develop the Guide Plan. As indicated above, LMC will not enter into an agreement with a consultant until it has received sufficient written city commitments to cover the cost of the project. You may include your $5000 contribution with the signed Letter of Understanding or we will invoice your city for the amount. If you have any questions about this project or the contract, please contact Remi Stone at . (651) 281-1256 or email: rstone@lmnc.org; or Tom Grundhoefer at (651) 281-1266 or email: tgrundho@lmnc.org. Sincerely, /~/J ~ , I~ ~~J~-C1/~tJ James F. Miller Executive Director Agreed to on this date Attest: Mayor • Clerk by the city of AN EQUAL OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER 3 ~~h~ .League of Minnesota Cities Cities promoting excenence 145 University Avenue West, St. Paul, MN 55103-2044 Phone: (651) 281-1200 • (800) 925-1122 Fax: (651) 281-1299 • TDD (651) 281-1290 www.lmnc.or~ September 27, 2002 John Rodeberg, Dir of Engineering City of Hutchinson 111 Hassas St SE Hutchinson, MN 55350 Dear John: The LMC Phase II Guide Plan is well on its way to delivering a tool that will allow communities to complete • between 50-65% of their Notice of Intent (NOI: the permit application) and their five-year Storm Water Pollution Prevention Plan (SWPPP: a summary of which must be submitted to the MPCA on 3.10.03) necessary to obtain the required MS4 Stormwater Permit. We want you to know it is not too late to become a partner city, county or township in this project. Currently, there are 73 partners (mostly cities) that have signed letters of understanding with the LMC. Nearly half of the state's MS4 communities are partnering with each other to prepare NOIs and SWPPPs that will be consistent in their approach. Cities, counties or townships that commit to the Guide Plan project before October 15 will benefit from the economy of scale that will allow the LMC to make a remittance to them. In the end, the more partner communities that are paid into the project, the less the project will cost per community. To date, each of our partner communities has contributed $5,000 to the Guide Plan fund. At this time, the LMC expects to remit between $1,000 and $2,500 per community, depending upon the total amount in the fund by October 15, 2002. After October 15, 2002, the LMC will make the Guide Plan available to all MS4 non-partner communities for a fee yet to be determined. NON-PARTNER COMMUNITIES WILL NOT BE ABLE TO OBTAIN A COPY OF THE GUIDE PLAN FROM PARTNER COMMUNITIES. According to the terms of the Guide Plan contract, the LMC is required to prohibit communities from reproducing copyrighted materials for distribution to any other community not participating in the project. n U AN EQUAL OPPORTUNITY /AFFIRMATIVE ACTION EMPLOYER ~C~~ We urge you to seriously consider this opportunity. For your review, we have attached a list of communities that have submitted a Letter of Understanding with the LMC and a map of the communities expressing an interest in the Guide Plan project. Enclosed for your convenience is a Letter of Understand for your review. If your community is interested in participating, please sign and fax the Letter to Lynn Peterson at (651) 215-4115. Please contact me if you have questions at 651.281.1256 or rstone(a),lmnc.org. Sincerely, ~~~ Remi Stone Cc: Steering Committee • • $c~~ NPDES PHASE II • STORMWATER GUIDE PLAN L~TTEf~ OF UNDEf~ST~NDING CITIES September 27, 2002 Albert Lea Fergus Falls Mounds View Andover Forest Lake New Brighton Anoka Fridley New Ulm Apple Valley Golden Valley North Mankato Austin Hastings North St. Paul Bemidji Hermantown Northfield Blaine Hibbing Oakdale Bloomington Hopkins Oak Grove Brainerd Hugo Olmstead County Brooklyn Center Inver Grove Heights Orono • Brooklyn Park Lakeville Plymouth Buffalo Lauderdale Richfield Burnsville Lexington Rochester Carver Long Lake Rosemount Chanhassen Loretto Sartell Chaska Mahtomedi Savage Cloquet Mankato Shakopee Columbia Heights Maple Grove South St. Paul Coon Rapids Maple Plain Spring Lake Park Corcoran Marshall St. Louis Park Cottage Grove Medina St. Michael Crystal Mendota Heights Stillwater Dayton Minnetonka West St. Paul Duluth Minnetrista White Bear Lake Falcon Heights Moorhead Willmar Farmington Mound Winona Woodbury ~~~~ • • Lakc ai:''~ ~1 TMe Wiwds T~ifef Ftltr~° R.e~d Lalue Falls FoAc~ D~1rvl3 ~_~~ Park LaG ~ oui Carle i.akr "ter Leech Like ~rainerr,~ Falls Ulm Irrierrra~lonel Lacs AJl~rt • Eh~ `_ 1 ~ (Gunflint Tail. 16 ~ l T°~ M,arais Virginia 61 cities in the Metro 27 cities outside the Metro ~~~~ T ~M INVOICE +'"1 i~ DATE September 20, 2002 ~.~ D}# 246609 John Rodeberg Hutchinson 111 Hassan St SE Hutchinson, MN 55350-2522 United States INVOICE # 1-000011789 Po # SEP 2 3 2002 Ship To: Hutchinson 111 Hassan St SE Hutchinson MN 55350-2522 Invoice ~ Description Price Quantity Amount Package - NPDES Phase II Stormwater Guide Plan 5,000.00 1 $5,000.00 For: John Rodeberg Invoice Total $5,000.00 Amount Pre-Paid ~•~ ('nrrent Total Amount • INVOICE # 1-000011789 DATE September 20, 2002 1D# 246609 John Rodeberg hinson Hassan St SE Hutchinson, MN 55350-2522 United States PLEASE RENIIT TO: LEAGUE OF MINNESOTA CITIES 145 UNIVERSITY AVE. W. ST. PAUL, MN 55103-2044 Judy Milligan, Account Clerk phone: 651 215-4024 email: Jmilliga@lmnc.org fax: 651 215-4109 Thank you for your order! ~~e~