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cp05-25-2010 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MAY 25, 2010 1. CALL TO ORDER— 5:30 P.M. 2. INVOCATION — Our Savior's Lutheran Church 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF MAY 11, 2010 6. CONSENT AGENDA (Purpose: onlyfor itenev requiring Council approval by external entities that would otherwise ave een e egate to t e City Administrator. Traditionally, items are not discussed.) (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (b) RESOLUTIONS AND ORDINANCES 1, RESOLUTION NO. 13738 — RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY 2. RESOLUTION NO. 13739 — RESOLUTION "TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY 3. RESOLUTION NO. 13740— RESOLUTION TO DONATE UNCLAIMED PROPERTY 4. RESOLUTION NO. 13741 — RESOLUTION AMENDING RESOLUTION NO, 13569 ESTABLISHING INCOME GUIDELINES AND ASSET LIMITATIONS FOR SENIOR & DISABLED CITIZENS DEFERRED ASSESSMENTS AND SENIOR & DISABLED CITIZENS REDUCED REFUSE RATE 5. RESOULTION NO. 13746 — RESOLUTION AMENDING RESOLUTION NO. 13714 TO ALLOW REGULAR PART TIME EMPLOYEES TO PARTICIPATE IN THE HEALTH CARE SAVINGS PLAN (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF VARIANCE TO ALLOW REDUCTION IN PARKING STALL LENGTH AND SITE PI:AN REVIEW REQUESTED BY JOE FREDRICK, BUFFALO WILD WINGS. TO DEVELOP A BUFFALO WILD WINGS GRILL AND BAR TO BE LOCATED IN LOT I _ BLOCK 1, HUTCHINSON MALL PLAT 3 WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13742) 2. CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF " SITZ SUBDIVISION" TO PLAT T14E SHERWOOD STREET SE RIGHT OF WAY ALONG TI IE EASTERLY EDGE OF THE PROEPRTY LOCATED EAST OF MENARDS WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13743) 3. CONSIDERATION OF PRELIMINARY AND FINAL PLAT OF "SOUTHWIND FOURTH C'ITYCOUNCIL AGENDA — MA3' d5. 2010 ADDITION" TO CONTINCE THE SHERWOOD STREET SE RIGHT OF WAY CONNECTION WITII FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13744) 4. CONSIDERATION OF SITE PLAN REVIEW REQUESTED BY LEAH BERLIN, KWIK TRIP, INC., TO DEVELOP A CONVENIENCE STORE WITH CAR WASH ON PROPERTY LOCATED ON LOT 1, BLOCK 1, MONTREAL PLACE WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 13745) (d) CONSIDERATION FOR APPROVAL, OF UTILIZING CITY CENTER PARKING LOT FOR FARMERS' MARKET ON JUNE 19, 2010, AND SEPTEMBER 18, 2010 (e) CONSIDERATION FOR APPROVAL OF AUTHORIZATION TO APPLY FOR MINNESOTA DEPARTMENT OF HEALTH SOURCE WATER PROTECTION GRANT (f) CONSIDERATION FOR APPROVAL OF ISSUING CATERER'S PERMIT TO NATHAN BUSKA OF ONE EYED WILLY'S LLC AT 14UTCI IINSON EVENT CENTER ON AUGUST 7, 2010 (g) CONSIDERATION FOR APPROVAL OF ISSUING TRANSIENT MERCHANT LICENSE TO RICHARD SEIPEL OF THE COUNTRY STOP LOCATED AT 945 HIGHWAY 15 SOUTH (h) CONSIDERATION FOR APPROVAL. OF ISSUING PARADE PEDDLERS PERMIT "TO GERALD JOHNSON TO SELL NOVELTIES ALONG WATER CARNIVAL PARADE ON JUNE 20, 2010 (i) CONSIDERATION FOR APPROVAL OF ISSUING DANCE PERMIT TO HUTCHINSON HUSKIES BASEBALL ASSOCIATION ON JUNE 18, 2010, AT VMF PARK Q) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS 7. PUBLIC HEARINGS 6:00 P.M. -NONE 8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra t wise po icy. A wcrys oo ing tow6rd t e, uture, not monitoring past) (a) IUTCHINSON HEALTH CARE COMMUNITY REPORT— DR, STEVEN MULDER No action. (b) DISCUSSION OF AMENDING CHAPTERS 54 AND 152 OF THE HUTCHINSON CITY CODE PERTAINING TO SHORELAND MANAGEMENT Action — (c) REVIEW OF ALTERNATE PARKING FOR PARK TOWERS APARTMENT COMPLEX No action. (d) REVIEW OF 2010 BUDGET AND 2011 BUDGET PROCESS TIMETABLE Action - 9. UNFINISHED BUSINESS 2 CITY COUNCIL AGENDA — M,4)'2.5. 2010 10. NEW BUSINESS (a) DISCUSSION OF ORDINANCE NO. 10 -0548 — AN ORDINANCE REGULATING THE KEEPING OF HONEYBEES WITIIN THE CITY LIMITS OF HUTCI IINSON Action — (b) DISCUSSION OF ORDINANCE NO. 10- 0549 —AN ORDINANCE GRANTING A FRANCHISE TO SKIP QUADE TO AFFIX A WALL MURAL AT 140 MAIN STREET (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR JUNE 8, 2010) Action — Motion to reject — Motion to approve 11. GOVERNANCE (Purpose: toassesspasi organ izationalperformrnzce, developpolicv that guide s the organ izationand Counci an manage the logistics of the Council. May include monitoring reports, polic_p development and governance process items.) (a) PLANNING /ZONING /BUILDING DEPARTMENT MONTI ILY REPORT FOR APRII. 2010 (b) PLANNING COMMISSION MINUTES FROM APRIL 20, 2010 (c) CITY OF IIUTCHINSON FINANCIAL REPORT FOR APRIL 2010 (d) CITY OF HUTCHINSON INVESTMENT REPORT FOR APRIL 2010 12. MISCELLANEOUS 13. ADJOURN MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, MAY 11, 2010 I . CALL TO ORDER — 5:30 P.M. Mayor Protem Bill Arndt called the meeting to order. Members present were Jim Haugen, Eric Yost and Chad Czmowski. Member absent was Steve Cook. Others present were Gary Plotz, City Administrator, Kent Exner, City Engineer, and Marc Sebora, City Attorney. 2. INVOCATION — Pastor Scott Grorud, Faith Lutheran Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. PUBLIC COMMENTS 5. MINUTES (a) REGULAR MEETING OF APRIL 27, 2010 (b) SPECIAL MEETING OF MAY 4, 2010 Motion by Czmowski, second by Haugen, to approve the minutes as presented. Motion carried unanimously. 6. CONSENT AGENDA (Purpose: only for items requiring Council approval by external entities that would otherwise ave een e egate to t e City Administrator. Traditionally, items are not discussed) (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 13737 - RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES 2. ORDINANCE NO. 10 -0547 — AN ORDINANCE APPROVING REZONING RECENTLY ANNEXED 5.6 ACRES OWNED BY HUTCHINSON EDA FROM R -1 (SINGLE FAMILY RESIDENTIAL) TO I -1 (LIGHT INDUSTRIAL PARK) LOCATED EAST OF CUSTOMER ELATIONS, 1150 5 AVENUE SE WITH FAVORABLE PLANNING COMMISSION RECOMMENDATION (SECOND READING AND ADOPTION) (c) CONSIDERATION FOR APPROVAL OF REQUEST FROM AIRPORT COMMISSION TO CLOSE AIRPORT FOR AIR SHOW ON AUGUST 7, 2010 (d) APPOINTMENT OF VERNE MEYER TO POLICE COMMISSION TO MAY 2013 (e) CONSIDERATION FOR APPROVAL OF SUPPORT OF DAIRY DAY CELEBRATION ON JUNE 11, 2010 (f) CONSIDERATION FOR APPROVAL OF DANCE PERMIT FOR CONNECTCARE AT THE MCLEOD COUNTY FAIRGROUNDS ON OCTOBER 29, 2010 (g) CONSIDERATION FOR APPROVAL OF DANCE PERMIT FOR AMERICAN LEGION POST 96 ON JUNE 19, 2010 56) CITY COUNCIL MINUTES — MAY 11. 2010 (h) CONSIDERATION FOR APPROVAL OF SAFE AND SOBER GRANT AGREEMENT (i) CONSIDERATION FOR APPROVAL OF MINIMUM STATE BUILDING PERMIT SURCHARGE 0) CONSIDERATION FOR APPROVAL OF 2010 FEE SCHEDULE REVISIONS — ENGINEERING — PLANS AND SPECIFICATIONS (k) CONSIDERATION FOR APPROVAL OF ISSUING CARNIVAL PERMIT TO J &K AMUSEMENTS FROM JUNE 4 — JUNE 6, 2010, AT THE HUTCHINSON MALL (1) CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Items 6(b)l, 6(h) and 6(i) were pulled for separate discussion. Motion by Haugen, second by Czmowski, to approve consent agenda with the exception of the items noted above. Motion carried unanimously. Item 6(b) I had further discussion. John Olson, Public Works Manager, presented before the Council. Mr. Olson explained that it is being proposed to install a "No U -Turn" sign on Washington Avenue between Glen Street and Grove Street. Motion by Yost, second by Czmowski, to approve Item 6(b)1. Motion carried unanimously. Item 6(h) had further discussion. Chief Dan Hatten explained that this grant agreement is to obtain funding for the Safe & Sober campaign. Motion by Czmowski, second by Yost, to approve Item 6(h). Motion carried unanimously. Item 6(i) had further discussion. Gary Plotz, City Administrator, presented before the Council. Mr. Plotz explained that the State of Minnesota is instituting an increase in the State building surcharge from $.50 to $5.00 for a one year timeframe, beginning July 1, 2010. The City of Hutchinson needs to pay this surcharge, so therefore, the intention is to recoup the cost by adding the surcharge onto building permits. Motion by Haugen, second by Czmowski, to approve Item 6(i). Motion carried unanimously. 7. PUBLIC HEARINGS 6:00 P.M. (a) ASSESSMENT HEARING FOR ADAMS STREET AND WASHINGTON AVENUE RECONSTRUCTION PROJECT -LETTING NO. 1, PROJECT NO. 10 -01 (ADOPTING ASSESSMENT AND AWARDING CONTRACT) Kent Exner, City Engineer, presented before the Council. Mr. Exner explained that the McLeod County Highway Department received five bids for the Adams Street/Washington Avenue reconstruction project. R &R Excavating submitted the apparent low bid, which came in 10% lower than the final engineer's estimate. Mr. Exner reviewed the location of the project in each phase. The completion date is estimated for November 1, 2010. The total project cost came in at $5.5 million. State aid funds account for approximately $4.5 million, with $538,000 coming from assessments, and the remainder coming from bonding and the water /sewer funds. Chief Dan Hatten explained that the Water Carnival parade route will remain as it has been, that being down Main Street/Hwy 15. The detour will send motorists to Michigan Street from Hwy 22. Signage will also be placed at Airport Road. Scott Helmbrecht, 640 Adams Street, presented before the Council. Mr. Helmbrecht asked the reasoning for the assessments coming in higher than estimated while the construction costs came in much lower. Mr. Exner explained how estimates are drawn and how actual costs are created. Mr. Helmbrecht noted that his property would prefer to gain service access service from Adams Street versus Jefferson Street with a future 5 t-) CITY COUNCIL MINUTES — MAY11, 2010 project. Doreen Smithers, 526 Adams Street, presented before the Council. Ms. Smithers asked why residents are being assessed for street construction when they don't have access to the street. Mr. Exner explained that the assessment is a general assessment based on a City policy that states residents "take their turn" in paying for assessments. In essence, even though Smithers doesn't have direct access to Adams Street, she utilizes the alleyway which links to a city street(s) that she wi 11 not be assessed for. Ms. Smithers stated that both of her neighbors have moved from Adams Street. Brian Schmeling 35 Adams Street, presented before the Council. Mr. Schmeling asked if the assessments go on the tax roll and a better year comes, can a property owner pay off the debt. Mr. Exner explained that a property owner may pay the debt in full following the assessment year. It was clarified that when Washington Avenue is complete, Adams Street will close and the Washington intersection will be open. Mr. Schmeling noted that a sign was not put up for his business or the Therapeutic Massage business. Ms. Smithers asked about 10% interest rate. Mr. Exner clarified that the term is 10 years, but the interest rate will be established when the bonds are sold, typically at 4 -6 %. Ralph Clasen, 115 Adams Street, presented before the Council. Mr. Clasen asked if the project will be complete this year or next year. Mr. Exner explained that the majority of the work will be complete this year, with perhaps tree planting and cleanup items being done next year. Mr. Exner clarified the payment policy for assessments. Clarification was also made on the stop signs located at Adams Street/5` Avenue. They are not being removed and will remain at that intersection. Mr. Clasen raised concerns with the proposed trail. Mr. Exner explained that in the 1990s the City of Hutchinson made it a policy that a trail system was a priority. Staff is implementing the plan that was approved by the Council. Discussion was held in regard to the proposed trail. Mr. Exner estimated that 7 -8 trees will be saved during this project. These are also due to emerald ash borer issues, Ms. Smithers noted that the two trees in her yard have been removed. Motion by Czmowski, second by Haugen, to close public hearing. Motion carried unanimously. Motion by Czmowski, second by Haugen, to adopt assessment and award contract. Council Member Yost noted that although there is citizen concern, the City takes into account all comments and makes the best decisions based on all the information presented. Motion carried unanimously. 8. COMMUNICATIONS RE UESTS AND PETITIONS (Purpose: to provide Council with information necessary to cra [wise po icy. ways oo ing toward l e uture, not monitoring past) (a) RECOGNITION OF DONATION FROM STEARNSWOOD COMPANY FOR TREE STORAGE GRAVEL BED CONSTRUCTION John Olson, Public Works Manager, presented before the Council. Mr. Olson thanked Steamswood Company for constructing and donating tree storage gravel beds with a value of over $300.00. The City is taking part in a University of Minnesota emerald ash borer grant project. As part of this, four gravel beds are used to store bare root trees. These trees will eventually be used to replant in Hutchinson after the loss of ash trees due to emerald ash borer. 9. UNFINISHED BUSINESS (a) DISCUSSION OF AND UPDATE ON AMERESCO PROJECT Gary Plotz, City Administrator, presented before the Council. Mr. Plotz explained that Ameresco is a corporation that looks at energy savings projects for various entities. A steering committee has been working with Ameresco on various projects identified throughout the city. A comprehensive report was submitted by Ameresco in 2009. A couple of grants have become available for energy savings projects — one already applied for and one other potential. The main energy savings projects identified surround around lighting throughout multiple city facilities. A percentage payback is guaranteed according to Minnesota statute. The original grant application was in the amount of $100,000 and the City should be 5tg,) CITY COUNCIL MINUTES — MAY 11. 2010 hearing on the awarding of that grant in the near future. Projects included in that grant application are on lighting and variable frequency drives. The second grant that has become available is a matching grant up to a maximum of $150,000 (total project $300,000). A cost of $86,000 ties with this application. Mr. Plotz reviewed the project development phase provided by Ameresco. Regardless if the City proceeds with the project, a cost of $34,500 will be assessed for the initial report that identified projects. Mr. Plotz reviewed that the total project cost is $375,114.00. Grant funding of $143,000 and HUC rebates of $27,600. The net project cost is then $204,514 with an annual savings of $32,571 with a payback of 6.27 years. The police department projects originally identified have been removed from the overall project. Michael Zukowski, Ameresco, presented before the Council. Mr. Zukowski explained the fees that are part of the project. Mr. Zukowski explained the payback scenarios. Ameresco's fees are included in the total project cost. Council Member Czmowski asked if staff can administer the program in -house cheaper than hiring Ameresco to administer it. Council Member Yost asked if the committee felt that the 6.27 year payback was sufficient_ Mr. Plotz stated That he felt the payback timeline was sufficient, especially with the grant funding. Motion by Czmowski, second by Haugen, to approve applying for second grant. If grant is denied, no additional funds are required by Ameresco, simply the original $34,500. Motion carried urmnimously. (b) DISCUSSION OF POSSIBLE CITY CHARTER AMENDMENTS (NUMBER OF COUNCIL MEMBERS; FOUR -YEAR TERM FOR MAYOR) Motion by Czmowski, second by Arndt, to defer this item to the Charter Commission. Motion carried unanimously. 10. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF SALE OF GENERAL OBLIGATION MEDICAL FACILITIES REVENUE REFUNDING BONDS, SERIES 2010A AND TAXABLE GENERAL OBLIGATION MEDICAL FACILITIES REVENUE REFUNDING BONDS, SERIES 2010B Jeremy Carter, Finance Director, introduced Steve Apfelbacher, Ehlers & Associates. Mr. Apfelbacher explained that in 1998 and 2002 the City issued bonds on behalf of the Hutchinson hospital. City staff is requesting to refinance these bonds due to the low interest rates and the responsibility of the City of these bonds. The City has the potential to see a savings of more than $450,000. The City will pay debt service on the bonds with HAHC revenues. Bonds are proposed to be awarded June 8, 2010. Motion by Czmowski, second by Yost, to approve sale of General Obligation Medical Facilities Revenue Refunding Bonds, Series 2010A and Taxable General Obligation Medical Facilities Revenue Refunding Bonds, Series 2010B and set TEFRA hearing for June 8, 2010. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF RESOLUTION TO APPROVE HUTCHINSON HRA ADMINISTRATION OF NORTHEAST NEIGHBORHOOD SMALL CITIES DEVELOPMENT PROGRAM, APPROVAL OF PROCEDURAL GUIDELINES FOR OWNER OCCUPIED REHAB NORTHEAST NEIGHBORHOOD, APPROVAL OF CITY OF HUTCHINSON SECTION 3 PLAN RELATING TO NORTHEAST NEIGHBORHOOD PROJECT AND APPROVAL OF EXECUTION OF SMALL CITIES DEVELOPMENT PROGRAM GRANT AGREEMENT CDAP -09- 0077- 0 -FY 10 Jean Ward, HRA Director, presented before the Council. Ms. Ward explained that the City has been awarded a$400,000 small cities development grant to rehabilitate 20 homes in the northeast neighborhood of Hutchinson. Ms. Ward explained the details of the grant and loan structure. 4 C 5 ) CITY COUNCIL MINUTES — MAY]]. 2010 Ms. Ward also explained that the HRA in partnership with the Hutchinson High School has refurbished a home at 1116 Lewis Avenue. The home will be complete in June and will be sold. Motion by Czmowski, second by Haugen, to approve Resolution 13734 to approve Hutchinson HRA administration of Northeast Neighborhood Small Cities Development Program, approve procedural guidelines for owner occupied rehab northeast neighborhood, approve City of Hutchinson Section 3 Plan relating to Northeast Neibhborhood Project and approve execution of Small Cities Development Program Grant Agreement CDAP -09- 0077- 0 -FYI 0. Motion carried unanimously (c) DISCUSSION AND REVIEW OF ORDINANCE NO. 10 -0548 - AN ORDINANCE AMENDING CHAPTER 93 OF THE HUTCHINSON CITY CODE PERTAINING TO ANIMALS Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that at the last City Council meeting he was asked to provide a sample ordinance to allow honeybees within the City of Hutchinson. Details of the proposed ordinance include the obtaining of a permit, adequate insurance, property issues, etc. The mayor suggested adding language to the ordinance which would include requiring a fence around the bee colony with at least 15 feet between the colony and the fence. He suggested that the recording of permission to the Recorder's Office be removed, but rather that the permission be submitted to the Police Department when applying for a renewal of the permit. Mayor Cook asked if a public hearing would be beneficial. The Council consented that a public hearing would be beneficial and suggested holding a hearing at the June 8, 2010, Council meeting. Motion by Haugen, second by Yost, to set public hearing for June 8, 2010, at 6:00 p.m. to discuss the proposed ordinance. Mr. Sebora noted that the suggested charges will be incorporated into the ordinance and presented at the next meeting on May 25, 2010. A first reading will be had of the ordinance on June 8, 2010. It was mentioned that staff should research whether or not the City's mosquito spraying operations hinders beekeeping operations. Motion carried unanimously. (d) CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO DISCUSS MN/DOT TRUNK HIGHWAY 7/15 PROPERTY ACQUISITIONS (442 MAIN STREET NORTH, 454 MAIN STREET NORTH, 466 MAIN STREET NORTH, 480 MAIN STREET NORTH, 256 4 "' AVENUE NW, 264 4TH AVENUE NW, 9 4 AVENUE NE, 11 4TH AVENUE NE, 13 4 AVENUE NE, 15 4TH AVENUE NE, 17 4TH AVENUE NE, 25 4TH AVENUE NE, 35 4TH AVENUE NE, 45 4TH AVENUE NE & 426 PROSPECT STREET NE) Motion by Yost, second by Czmowski, to convene into closed session at 7:55 p.m. Motion carried unanimously. (e) CLOSED SESSION PURSUANT TO MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO DISCUSS MONTANA STREET NW PLAT AND POTENTIAL PROPERTY TRANSFERS (620 HWY 7 WEST) Motion by Yost, second by Czmowski, to convene into closed session at 7:55 p.m. Motion carried unanimously. Motion by Czmowski, second by Yost, to reconvene into open session at 8:37 p.m. Motion carried unanimously. 1 L GOVERNANCE (Purpose: to assess past organizational performance, develop polic that guides the organization and ounci�e the logistics of the Council. May include monitoring reports, policy development and governance process items.) (a) FIRE DEPARTMENT MONTHLY REPORT FOR APRIL 2010 (b) PUBLIC LIBRARY BOARD MINUTES FROM FEBRUARY 22, 2010 (c) RESOURCE ALLOCATION COMMITTEE MEETING MINUTES FROM MAY 4, 2011 No action required for Items I l (a) — 11(c). SLa� CITY COUNCIL MINUTES — AMY11, 2010 12. MISCELLANEOUS Jim Haugen — Council Member Haugen suggested perhaps that the Council review the trail study that was developed in the 1990s. Kent Exner noted that funds have been allocated to update the Comprehensive Plan. When that is completed, it has been identified to update the trail and parks plan. Council Member Haugen also suggested identifying the obligations the City has to maintaining the trails and ponds currently in place. A map might be helpful to see the network of the trails currently in place as well. Gary Plotz — Mr. Plotz explained that the City has been approached by the owner of the small church on the comer of Hassan Street and 2 d Avenue next to City Center. The owner is interested in selling the structure. The church holds much history and there is a belief that it should be preserved. Mr. Plotz suggested holding a closed meeting in the near future to discuss the acquisition of the property. At an estimate, parking of 14 spaces could be had on the current church lot. Motion by Haugen, second by Yost, to set May 17, 2010, at 4:00 p.m. as a closed meeting to discuss property acquisition of 105 2" Avenue SE. Motion carried unanimously. Bill Arndt— Council Member Arndt noted that Loretta Pishney passed away. Ms. Pishney was a member of the Hutchinson Safety Council. 13. ADJOURN Motion by Yost, second by Haugen, to adjourn at 8:37 p.m. Motion carried unanimously. -5LO,-) .I RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY Resolution No. 13738 WHEREAS, the Hutchinson Police Department has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of unclaimed property. AND WHEREAS, the unclaimed property, at the time of auction, will have been in the possession of the police services for more than thirty (30) days. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." Items to be sold at Hotovec Auction Center. Adopted by the City Council this 25th day of May, 2010. Mayor City Administrator 4 X11 Attachment A Case ft Prop per Description Palo mar womews purple bicycle 26" Women's red Schwinn bic Women's blue Next Ballistic bic Ea Beaver Weed Trimmer 09-1235 09-1860 09-1873 09-1267 09-1952 26"' Women's silver/ Ma bic 09-1,952 26' Women"s blue Huff Comfort bic 09-19S5 20" G[r)'s purple Mongoose BMX bic 09-1979 26" Men's brown Schwinn bic 09-2037 20" Bo black/white Next Instinct bic 09-2092 2611 Men's blue Huff Omni 10 bic 09-2101 Men's black It Falcon bic 10-0048 la / Huff Stone bicycle 131ack Columbia bic 10-0106 10-0123 26" Men's blue/red Roadmaster bic 26" Silver Mon XR-350 bicycle 10-n296 10-0497 26" Men's silver IC O bic 10-0507 Oran BMX Thruster Rampa bic 10-0518 Men" s black/silver Schwinn Sk 10-0549 Men's silver/red Next All Terrain bic 10-0571 20" Boy's blue Mon Outer Limits bicycle, 10-0586 2W Bo g ra y /red Huff y Diesel bic 10-0592 Hems blue/ Rhino bicycle 10-0611 26"" Men"s Roadmaster Mountain Sport bic 10-0685 26" Men"s red/ y ellow Concord Air Flex bicycle RESOLUTION TO SELL AT AUCTION SURPLUS POLICE DEPARTMENT PROPERTY Resolution No. 13739 WHEREAS, the Hutchinson Police Department has accumulated surplus property. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Subdivision 3, Paragraph C for the sale at auction of surplus property. AND WHEREAS, the police department has determined that it is in possession of surplus property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction — 26 three ring binders. Items to be sold at Hotovec Auction Center. Adopted by the City Council this 25th day of May, 2010. Mayor City Administrator G( '6)a RESOLUTION TO DONATE UNCLAIMED PROPERTY Resolution No. 13740 WHEREAS, the Hutchinson Police Services has accumulated various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 91, Paragraph C for the distribution of unclaimed property. AND WHEREAS, the unclaimed property, at the time of donation, will have been in the possession of the police services for more than thirty (30) days; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby approves the donation of a 26" men's Triax bicycle to the REACH Program at Hutchinson High School. Adopted by the City Council this 25� day of May, 2010 Mayor City Administrator V 6 MI; CITY OF HUTCHTNSON RESOLUTION NO. 13741 RESOLUTION AMENDING RESOLUTION NO. 13569 ESTABLISHING INCOME GUIDELINES, ASSET LIMITATIONS, FOR SENIOR & DISABLED CITIZENS DEFERRED ASSESSMENTS AND SENIOR & DISABLED CITIZENS REDUCED REFUSE RATE WHEREAS, the Minnesota Statutes provide tax deferral for senior citizens, 65 years of age or older, or a person(s) on disability as defined by the Social Security administration, for whom it would be a hardship to make payments, and WHEREAS, the home owner can make application for deferred payment of special assessments on forms which can be obtained from the City Administrator's office, and WHEREAS, the home owner /renter can make application for reduced refuse rate on forms, which can be obtained from the City Administrator's office; NOW THEREFORE, the City Council has established the following income guidelines, asset limitations, and verification requirements for applications of deferred assessments and/or reduced refuse rates: To be granted to person(s) with a low income of $25,100.00 per year for one person and $28,650.00 per year for a married couple. 2. To be granted to person(s) with an asset limitation of not to exceed $30,000, excluding the homestead and automobile. Deferred assessment and/or reduced refuse requests may only be applied for if the following documents are submitted at the time of said application. A. Federal Income Tax Form 1040, 1040A, 1040EZ; or G:IASSESSMEICITY RESOLUTION 02\ Page 2, Resolution 13741 Senior Deferred Assessments Senior Citizens reduced Refuse Rate B. Minnesota Property Tax Refund Form M -1PR Every two years the city can request said information to continue reduced refuse charges; existing reduced refuse accounts shall submit the same documentation to continue the reduced charges. Adopted by the City Council this 25 day of May 2010. ATTEST: Gary D. Plotz City Administrator G:\ASSESSME\CITY RESOLUTION Steven W Cook Mayor :: q Memorandum TO: Mayor and City Council FROM: Brenda K. Ewin Wu man Resources Director RE: Resolution No, 13746 Amending Resolution No. 13714 DATE: May 19, 2010 On April 27, 2010, the Hutchinson City Council approved Resolution No. 13714 —A resolution amending Resolution No. 13133 the City of Hutchinson Employee Handbook — Personnel Policy to allow employees to participate in the City established Health Care Savings Plan (HCSP). Resolution No. 13714 included wording that specifically allows regular full time employees to participate. The resolution does not include language to permit the participation of regular part time employees. When staff conducted informational meetings with employees regarding the HCSP and with the employees eligible for the retirement incentive package currently being offered, the employees voiced their support of allowing regular part time employees to participate in the HCSP. At the April 27 Council meeting, it was intended that the Council consider the program to include both groups of employees, and I believe I verbally indicated this. However, the written resolution language had not been changed to reflect this. I apologize for this oversight. It is requested that the Council consider the adoption of the attached resolution to allow both eligible regular full and regular part time employees to participate in the HCSP. I will be at the May 25 Council meeting, if you have any questions. Encl. (AC 5 RESOULTION NO. 13746 A RESOLUTION AMENDING RESOLUTION NO. 13714 ALLOWING A HEALTH CARE SAVINGS PLAN THE HUTCHINSON CITY COUNCIL HEREBY AMENDS THE POLICY TO REFLECT NECESSARY CHANGES TO ALLOW REGULAR PART TIME EMPLOYEES TO PARTICIPATE IN THE HEALTH CARE SAVINGS PLAN: RESOLUTION NO. 13714 A RESOLUTION AMENDING RESOLUTION NO. 13133 THE CITY OF HUTCHINSON EMPLOYEE HANDBOOK — PERSONNEL POLICY DATED FEBRUARY 27, 2007 THE HUTCHINSON CITY COUNCIL HEREBY AMENDS THE POLICY TO REFLECT NECESSARY CHANGES: HEALTH CARE SAVINGS PLAN In 2010, the City of Hutchinson will establish a Health Care Savings Plan (HCSP) per Minnesota Statutes §352.98 and to be administered by the Minnesota State Retirement System (MSRS). The HCSP is intended to allow eligible employees to contribute pre -tax monetary contributions into an account to pay for medical expenses and /or health insurance premiums after separation from employment with the City of Hutchinson. The contributions are placed in the account on a tax free basis and may be withdrawn on a tax -free basis to pay for eligible medical expenses. The plan also allows employees to choose amongst several investment options for their contributions. Eligibility The HCSP is a benefit available to all regular full time and part time employees terminating their employment and who meet the criteria as established in the group plans indicated in the plan. Mandatory Participation Mandatory participation is required of an employee who meets the criteria established in the applicable group plan. Administration The HCSP will be administered by the MSRS and the employee will deal directly with MSRS on all account matters. The City will be responsible for processing the eligible employee's initial enrollment and forwarding the required contribution amounts as indicated in the following group plans. Review of Plans The HCSP may be periodically reviewed to determine whether any adjustments in the established contribution levels, and any recommended changes will be brought before the City Council for review and subject to Council approval. Group Plans The following are the designated group plans that will be provided to employees who meet the established criteria: (AA�5 Regular Full Time and Part Time Employee Group % Sick Leave Severance All employees eligible for retirement severance payments as outlined in Section 14 (Sick Leave) of the City of Hutchinson Employee Handbook — Personnel Policy that discusses sick leave retirement severance eligibility and -or calculations will contribute to the Post Employment Health Care Savings Plan as described below: 100% of employee sick leave retirement severance to the HCSP. % Retirement Incentive Program Severance All employees eligible for a retirement incentive severance payment outlined in the 2010 Hutchinson City Council Retirement Incentive Program and any subsequent Programs will contribute to the Post Employment Health Care Savings Plan as described below: 25% of employee retirement incentive severance payment based on years of service to the HCSP and shall receive 75% in cash. 100% of the retirement severance payment representing the cost of one week of employer provided health and dental insurance premium for each year of employment and 100% of the retirement severance payment in the amount equal to six (6) months of employer provided health and dental insurance premiums of to the HCSP. 100% of the payment of the annual sick leave payout per section 14 of the Personnel policy for the retirement incentive program participants who work through December 31 of the year in which the incentive is offered. Adopted by the City Council this day of 1 2010. Steven W. Cook, Mayor ATTEST: Gary D. Plotz, City Administrator MEMORANDUM DATE: May 19, 2010 for the May 25, 2010 City Council meeting TO: Hutchinson City Council FROM: Bonnie Baumetz, Planning Coordinator SUBJECT: VARIANCE TO ALLOW REDUCTION IN PARKING STALL LENGTH AND SITE PLAN REVIEW FOR BUFFALO WILD WINGS DEVELOPMENT IN THE HUTCHINSON MALL PLAT 3 APPLICANT: Joe Frederick, Buffalo Wild Wings Southem Prairie Development, property owner Background: A one stop shop for Buffalo Wild Wings was held on April 29"'. ( See notes) The projected start construction date is the middle of June this year with an opening date of October, 2010. It was determined at the one stop shop that the parking stall length requirement will not be met. The requirement is 20 feet in length. The plans indicate 18 foot length by 9 foot width. The plan presented does meet the 300 sq. ft. requirement for parking space and access drive. A variance is needed to reduce the parking stall length. The applicant notes the unique circumstance of the lot as "With the existing roads on the north and east sides of lot and the easement on the southwest corner, they are unable to move the building to accommodated 20 foot parking stall length." The undue hardship stated as "The diagonal shape of the easement restricts use of the property. This area is unique because of existing street and easement." In order to grant a variance, the request must meet the standards for granting a variance, including a finding of undue hardship. Undue hardship is a legal standard set forth in MN Statute that means that the property cannot be put to a reasonable use without the variance. This factor means the landowner would like to use the property in a particular reasonable manner but cannot do so under the rules of the ordinance. It does not mean the land cannot be put to any reasonable use whatsoever without the variance. The second undue hardship factor is the plight of the landowners is due to circumstances unique to the property not created by the landowner. The uniqueness generally applies to physical characteristics of the property and not to personal considerations of the landowner. Economic consideration alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. Thirdly, the variance, if granted, will not alter the essential character of the locality. c0(c- 1 City Council Memo May 25, 2010 Buffalo Wild Wings Variance and site plan review Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their May 18 meeting. There were no neighboring property owners objecting to the request. After briefly discussing the request, and noting the undue hardship and uniqueness of the property the Planning Commission unanimously recommended approval with the following amended staff recommendations: 1. The standards for granting a variance have been met, including the finding of undue hardship and uniqueness. The characteristics of the property were not created by the applicant and the proposed parking configuration would not alter the character of the locality. The undue hardship is the diagonal shape of the easement restricts the use of the property. The uniqueness of the property is the existing roads on the north and east sides of the lot and the easement through the lot. 2. The proposed building and site improvements would comply with the standards of the C- 4 district and the zoning ordinance, subject to the conditions stated. 3. Site must be to 6" of grade for electrical and natural gas installation. 4. Address City Engineer's comments 1 -8 on the May 10, 2010, memo. Item number 4 to read; "Coordinate the improvement of the TH 15 Mall entrance road striping /signing with the Mall property owner and subject to approval of the City Engineer." Additional language to item number 5 "hydrant is to be installed within a protected location." 5. All signage shall meet ordinance requirements. Sign permits are required prior to installation of the signage. 6. A SACNVAC fee which will be determined by the number of fixture units and based on use and size per sq. ft. and a parkland contribution fee of $1,247.00 will be due at the time of building permit. 7. Exterior lighting must be indirect and shall not cause glare to adjacent properties. 8. Exterior refuse collection area must be fully screened. The Planning Commission recommended approval of the request with the findings and conditions in the attached resolution. U e RESOLUTION NO. 13742 RESOLUTION APPROVING A VARIANCE TO REDUCE PARKING STALL LENGTH AND SITE PLAN REVIEW FOR BUFFALO WILD WINGS DEVELOPMENT Whereas, Joe Fredrick, Buffalo Wild Wings, applicant and Southern Prairie Development, LLC, property owner, have requested approval of a variance to reduce parking stall length and site plan review with the following legal description: Legal Description: That part of Lot 1 , Block 2, HUTCHINSON MALL, according to the recorded plat thereof, described as follows: Commencing at the northwest corner of said Lot 1; thence easterly, along the north line of said Lot 1 and along the south line of Lot 1, Block 1, HUTCHINSON MALL PLAT 2, according to the recorded plat thereof, 793.52 feet to a point on said south line of Lot 1, Block 1, HUTCHINSON MALL PLAT 2 a distant 180 feet west of an angle point in said south line of Lot 1, Block 1, HUTCHINSON MALL PLAT 2; thence continuing easterly, along said south line of Lot 1, Block 1, HUTCHINSON MALL PLAT 2 a distance of 180.00 feet to said angle point in the south line of Lot 1, Block 1, HUTCHINSON MALL PLAT 2; thence southerly, along the westerly line of said Lot 1, Block 1, HUTCHINSON MALL PLAT 2 and its southerly prolongation 350.00 feet; thence westerly, parallel with said south line of Lot 1, Blockl, HUTCHINSON MALL PLAT 2 a distance of 180.00 feet; thence northerly, 350.00 feet to the point of beginning. Whereas, the Planning Commission met on May 18, 2010, and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the request subject to the following findings and conditions: 1. The standards for granting a variance have been met, including the finding of undue hardship and uniqueness. The characteristics of the property were not created by the applicant and the proposed parking configuration would not alter the character of the locality. The undue hardship is the diagonal shape of the easement restricts the use of the property. The uniqueness of the property is the existing roads on the north and east sides of the lot and the easement through the lot. 2. The proposed building and site improvements would comply with the standards of the C -4 district and the zoning ordinance, subject to the conditions stated. 3. Site must be to 6" of grade for electrical and natural gas installation. 4. Address City Engineer's comments 1 -8 on the May 10, 2010, memo. Item number 4 to read; "Coordinate the improvement of the TH 15 Mall entrance road striping/signing with the Mall property owner and subject to approval of the City Engineer." Additional language to item number 5 "hydrant is to be installed within a protected location." 5. All signage shall meet ordinance requirements. Sign permits are required prior to installation of the signage. 6. A SAC /WAC fee which will be determined by the number of fixture units and based on use and size per sq. ft. and a parkland contribution fee of $1,247.00 will be due atthe time of building permit. 7. Exterior lighting must be indirect and shall not cause glare to adjacent properties. 8. Exterior refuse collection area must be fully screened. Adopted by the City Council this 25 day of May, 2010. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor C TO: Planning/Zoning/Building Department FROM: Kent Exner, PWD /CE RE: Buffalo Wild Wings Preliminary Site Plan Review DATE: May 10, 2010 Per a general review of the Buffalo Wild Wings preliminary site plan (dated 4/23/10), please seethe following comments, questions and/or requested revisions: I. Install a raised concrete median along the parking stalls immediately adjacent to the south side ofthe building to delineate the site entrance and control vehicle circulation. 2. Secure necessary PlanningBuilding/Zoning Dept. approvals for 18' — length parking stalls. 3_ Install internal "Stop" or "Yield" signs at the end ofthe Mall parking aisles that terminate into the westerly side of the new building site. 4. Coordinate the improvement of the TH 15 Mall entrance road stripingisigning with the Mall property owner. 5. Install a fire hydrant near the southerly side of the building. 6. Provide full site construction plans for further review of utilities, landscaping, traffic circulation, etc. 7. Dedicate /establish appropriate ingress/egress and drainage /utility easements with the Mall property owner. 8. Following the final construction plan submittal and City review, address City Environmental Specialist's S WPPP commenWapproval. Please ensure that a written response to the above items is provided with the final construction plans submittal and/or building permit application. If there are any questions or concerns regarding the above information, feel free to contact me accordingly. Thank you. cc: Gary Plotz— City Administrator U(C-� Bonnie Baumetz From: John Paulson Sent: Thursday, May 13, 2010 11:38 AM To: Bonnie Baumetz Cc: Kent Exner Subject: Buffalo Wild Wings Bonnie, Buffalo Wild Wings will not need a state NPDES Permit for the project. They will still need to complete the City Erosion /Sediment Control permit and comply with the City Stormwater Ordinance. The following are changes that should be made to the grading plan. The changes will need to be made at the time of the final plan review before building permit issuance so it would be best to get them made sooner than later. 1) The plan notes "INSTALL & MAINTAIN INLET PROTECTION ". The unique nature of this project being completely surrounded by impervious surface requires a nontraditional approach. The notes on the grading plan should reflect that all Stormwater inlets receiving runoff from the site must be protected and maintained throughout the duration of construction. 2) There is a vehicle tracking pad identified on the plan. How and when the removal of any material tracked off site will be addressed should also be noted on the plan. There is additional information that is on the Stormwater Permit page that they receive as well. This information does not need to be in the packet the planning commission or council. As I noted before it is a little premature but should help in streamlining my portion of the review when they apply for their permit. Thanks, 94z"01 John Paulson Environmental Specialist City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 jpaulson(cDci.hutchinson.mn.us 320.234.5682 Office 320.583.1941 Cell 320.234.4240 Fax t� Think Green - please do not print this email unless necessary (0 Cc) Gary Plotz From: Kent Exner Sent: Friday, May 14, 2010 1:36 PM To: Bonnie Baumetz Cc: John Paulson; Gary Plotz Subject: Buffalo Wild Wings Attachments: Buffalo Wild Wings - Plan Review 051010.DOC; Buffalo Wild Wings Bonnie, Per my review of the recently submitted (5/10/10) BWW site construction plans, items 3,4 and 7 have not been addressed within the previous review (see attachment). Item 5 (hydrant installation) must be re- examined so the hydrant is installed within a protected location (curbed median /island, near the building, etc.). Also, please see John Paulson's stormwater review (see attachment). Feel free to pass this information on to the Developer and their engineer. Thank you. Kent Exner, PE Ilk Director of Public Works /City Engineer City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 -2522 kexneq,b cahutchinson.mn.us 320.234.4212 Office 320.583.5663 Cell 320.234.4240 Fax NOTICE: Unless restricted by law, e-mail correspondence to and from the City of Hutchinson or Hutchinson Utilities may be public data subject to the Minnesota Data Practices Act and /or may be disclosed to third parties. (V CC) 1 111 I'm -Ulm Fjxffl-�,� IML To: Hutchinson Plannin Commission From: Brad Emans, l f Moon, Rave Hunstad- i\files. Seppelt, Patrick Brama_ an Ward, Jud Flemmi'ri John Webster, John Olson, Lenn Rutled KvIe Dimler Kent Exner,. John Paulson, %-Icark Selinobficlei Marc Sebora, C'iany Plotz, Jerem Carter, Jim Popp, Dan R.-itten, Dick Na and B onnie Baumetz ( Persons i n atten.dan cc at Plann in g Sta ff. M ecti n a ( in bold) Date: May 12, 201 for Ma 18, 2010, Plannin Commission Meetincr U 104 Application: VARIANVE Tod xLL0'W REDUCT10,N" IN PARKING STALL 1-XNGTH .-0,'ID S1-FF- PLZ-kN REVIEW FOR BUFFALO WILD WINGS DEVE 1, 0 1 INI ENT N THE H UTCHINSON f% I A LL PLAT 3 Applicant: Joe Frederick, applicant Gus Wurdell, Southem Prairie Development,, propert ov,-ner VARIANCT AND SITE PLAN REVIEW A one stop shop for BU P,.110 Wild Wtn.,gs was lie ld on April '2.9'h. See notes) The f �rcl j ected start c o n stru c t i o n -date is th e [ILI e. r nmi i Idd Ic Ju ne th is y ezir with wi openin date o f October, 2.0 10. It was det tied at die one stop shop that the pmkfflo stall len re will not be. met The re is 20 feet in lcn Vi eth . The plans *Md1cate 1. 8 foot len b 9 foot width. The plan presented does in the 300 s . ft. re for parkin space and access drive. A variance is needed to reduce the parkin stall lell- The a notes the uni circumstance of the lot as "NN 1th the existin roads on the m--Nnh and east le to move fliz- buildin to ides of lot and the easetrient oil the southwest comer9 sides die a y re unabl acconiniodated N foot Darkinp stall f g h.", The undue liard--ship stated as "flie di�iqToind -2,hape of the ease,mcnt restricts use of the propert area 's uni pause 0'existing street and ea-,,c I I &-p Variance and Site Plan Review Buffalo Wild Wings Planning Commission — 5-18-10 Page 2 GENERAL INFORMATION Existing Zoning: C-4 (Fringe Commercial) Property Location: Lot Size: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Applicable Regulations: Analysis and Recommendation: Variance: Lot L Block 1. Hutchinson Mall Plat 3 1.45 acres Parking lot C -4 (Fringe Commercial), R -3 (Medium -High Density Residential) and R -2 (Medium Density Residential) Urban Commercial Design Zone The Hutchinson Mall Plat 3 was approved April 27, 2010. Staff questions on the parking arrangement for the west side of the Hutchinson Mall have been answered. Section 154.167 and Section 154.169 of the City Code The variance is to reduce parking stall length from 20 feet to 18 feet. The applicant notes the unique circumstance of the lot as "With the existing roads on the north and east sides of lot and the easement on the southwest comer, they are unable to move the building to accommodated 20 foot parking stall length." The undue hardship stated as "The diagonal shape of the easement restricts use of the property. This area is unique because of existing street and easement." In order to grant a variance, the request must meet the standards for granting a variance, including a finding of undue hardship. Undue hardship is a legal standard set forth in MN Statute that means that the property cannot be put to a reasonable use without the variance. This factor means the landowner would like to use the property in a particular reasonable manner but cannot do so under the rules of the ordinance. It does not mean the land cannot be put to any reasonable use whatsoever without the variance. The second undue hardship factor is the plight of the landowners is due to circumstances unique to the property not created by the landowner. The uniqueness generally applies to physical characteristics of the property and not to personal considerations of the landowner. Economic consideration alone shall not constitute an undue hardship if reasonable use for the property exists under the terms of the ordinance. Thirdly, the variance, if granted, will not alter the essential character of the locality. lD<<-')1 Variance and Site Plan Review Buffalo Wild Wings Planning Commission —5 -18-10 Page 3 Site Plan Review: Building: The proposed building will be 5300 sq. ft. of primarily brick exterior with seating for 198 in the building and 28 on the patio fenced with black powder coated patio rail. The patio roof will be a standing seam metal roof "black with yellow checker ". Setbacks: The proposed building setbacks and requirements for the C -4 district are identified below. The plans would comply with the building setbacks as follows: Access and Parking: There are approximately 95 spaces on the development. There are 44 tables and 16 stools which would equal 52 parking spaces required. There was separate discussion with Kent Exner and Dan Hatten regarding traffic flow. The developer must follow engineer's requirements in the plan review for this project. (See attached memo) Landscaping: The applicant has indicated there will be bushes planted around the building perimeter for landscaping. Staff noted anything green for landscaping on this lot would be welcomed. There is no landscaping area to allow one tree per 800 sq. ft. of landscaped area. However, staff is suggesting as much planting as possible on the lot. Lighting and Signage: The plans identify building lighting and signage. Sign permits will be required prior to installation of the signage and must meet ordinance requirements. Lighting installed must be indirect and shall not produce glare on adjacent properties or public right of ways. Stormwater Management: Following the final construction plan submittal and City review, address City Environmental Specialist's SWPP comments and approval. The proposed improvements appear to meet zoning ordinance requirements. Staff recommends approval of the site plan subject to the following findings and recommended conditions: 1. The standards for granting a variance have been met, including the finding of undue hardship and uniqueness. The characteristics of the property were not created by the applicant and the proposed parking configuration would not alter the character of the locality. 2. The proposed building and site improvements would comply with the standards of the C- 4 district and the zoning ordinance, subject to the conditions stated. 3. Site must be to 6" of grade for electrical and natural gas installation. 4. Address City Engineer's comments on the May 10, 2010, memo. 5. All signage shall meet ordinance requirements. Sign permits are required prior to installation of the signage. (V Cc-) Required Proposed Structure Setback Structure Setback Interior Lot Line 20 feet 31 feet (west) North and east bldg setbacks are approx. 65 feet from access drive curbs Access and Parking: There are approximately 95 spaces on the development. There are 44 tables and 16 stools which would equal 52 parking spaces required. There was separate discussion with Kent Exner and Dan Hatten regarding traffic flow. The developer must follow engineer's requirements in the plan review for this project. (See attached memo) Landscaping: The applicant has indicated there will be bushes planted around the building perimeter for landscaping. Staff noted anything green for landscaping on this lot would be welcomed. There is no landscaping area to allow one tree per 800 sq. ft. of landscaped area. However, staff is suggesting as much planting as possible on the lot. Lighting and Signage: The plans identify building lighting and signage. Sign permits will be required prior to installation of the signage and must meet ordinance requirements. Lighting installed must be indirect and shall not produce glare on adjacent properties or public right of ways. Stormwater Management: Following the final construction plan submittal and City review, address City Environmental Specialist's SWPP comments and approval. The proposed improvements appear to meet zoning ordinance requirements. Staff recommends approval of the site plan subject to the following findings and recommended conditions: 1. The standards for granting a variance have been met, including the finding of undue hardship and uniqueness. The characteristics of the property were not created by the applicant and the proposed parking configuration would not alter the character of the locality. 2. The proposed building and site improvements would comply with the standards of the C- 4 district and the zoning ordinance, subject to the conditions stated. 3. Site must be to 6" of grade for electrical and natural gas installation. 4. Address City Engineer's comments on the May 10, 2010, memo. 5. All signage shall meet ordinance requirements. Sign permits are required prior to installation of the signage. (V Cc-) Variance and Site Plan Review Buffalo Wild Wings Planning Commission — 5 -18 -10 Page 4 6. A SAC /WAC fee which will be determined by the number of fixture units and based on use and size per sq. ft. and a parkland contribution fee of $1,247.00 will be due at the time of building permit. 7. Exterior lighting must be indirect and shall not cause glare to adjacent properties. 8. Exterior refuse collection area must be fully screened Cc: Joe Frederick, applicant Gus Wurdell, property owner Paul Otto, Otto Associates ('Occ) I One Stop Shop: Buffalo Wild Wings Hutchinson Mall Plat 3 April 29, 2010 10:00 a.m. Present: Dolf Moon, Director of Parks and Recreation, Paul Otto, Otto Associates, John Webster, Hutchinson Utilities Natural Gas, John Olson, Public Works Manager, Cal Lee, Nu- Telcom, Dick Nagy, Water Systems Supervisor, Kent Exner, City Engineer, Jim Popp, Fire Inspector, Dave Hunstad, Hutchinson Utilities Electric, Marc Sebora, City Attorney, Dan Hatten, Chief of Police, Joe Frederick, Jr., Buffalo Wild Wings, Joe Frederick, Buffalo Wild Wings, Lenny Rutledge, Building Official and Bonnie Baumetz, Planning Coordinator Bonnie B. commented on the format of the meeting and began with introductions. Joe F. Sr., commented on his background in the restaurant business. He explained they have two restaurants in Mankato and they plan to open the Hutchinson store the middle of October. His son, Joe Jr. will be the operations person. They will hire a manager and supervisor from Hutchinson. The marketing person has 15 years experience. They will be involved in the community. The Hutchinson store will have 198 seats with 28 on the patio. There are 44 tables in the building. He reported there are more than enough parking stalls to meet the zoning requirement. They will have a cross parking agreement with the mall if needed for special events etc. DolfM. commented on the parkland contribution for the development which will be $1,247. The fee will be placed on the building permit application. John W. stated he will need mechanical gas loads and delivery pressure along with the location on the building. The property must be within 6" of grade before utilities will come in. Natural gas is on the east side of the Mall drive. Cost will be for time and equipment. Joe Sr. stated they would like to begin construction the middle of June. John O. stated public works has no issues. He reported anything green for landscaping would be welcomed. Joe Sr. explained there will be bushes planted around the building. Cal L. reported telephone is in the Hwy 15 right of way by KFC. The mechanical room is on the back of the building. The access will be on the exterior of the building. He asked how many lines will be needed. Joe Sr. stated they will need 4 lines. Dick N. stated he will need to know the water meter size when they know their needs. A plumbing permit is required. Outside access is required. Kent E. explained he will discuss with the owner the site traffic circulation. He commented on sewer and water locations. Paul O_ reported the locations will be from the west wall within the easements. Kent E. explained the SAC and WAC charges are determined by the # of units based on use and size per sq. ft. We follow the Met Council Chart for determining units. The fee will be collected along with the building permit application. John Paulson will complete a stormwater review. There must be ingress and egress and snow removal storage agreements with the Mall owners. Joe F. Sr. stated he has discussed snow removal with Mr. Wurdell and fire hydrant placement Paul O. reported there is a hydrant on the northwest side of the property. co CC-�1 One stop shop— Buffalo Wild Wings April 29, 2010 Page 2 Jim P. reminded them to check for the fire hydrant proximity to the proposed building. Building must be sprinkled. A knox box must be purchased. Dave H. explained he will need to know location of the transformer. Joe F. Sr. stated the transformer will be located by the garbage area. Marc S. explained the if there is alcohol served on the patio area no gate is allowed to the outside. Joe F. Jr. stated there would be an alarmed exit gate only. No one can get in that gate. Joe F. Sr. explained liquor sales have been down in recent years and food sales have gone up. Marc S. reminded the owners of the liquor license approval process. Dan H. suggested discussion of traffic issues after this meeting. He reminded the owners to thoroughly train the staff regarding liquor sales. He offered help from the Police Department in the training. He explained the City of Hutchinson does have a smoking ordinance of no smoking 15 feet from any access to the building. The patio must be non - smoking. Lenny R. stated there must be stairs to the attic not ship ladders. He will give the specs to the architect. He commented on the number of restrooms for the building. Bonnie B. commented on the permitting process for signage on the premises. She stated the ordinance requires 1 parking stall per table and 1 per 2 stools. She stated there appear to be 95 stalls on the lot. She explained the ordinance requires parking stalls to be 20 X 8.5 with a sq. ft. of 300 sq. ft. including access drives. The parking stalls on the site plan are short by 2 feet. She stated an enclosed trash area is required. Joe F. Sr. stated they are positive in coming to Hutchinson and will work with the community ce(�)l I ` /' \ N°SH�Mt IMIL ` ° � i PEE➢ OzvV¢ � urylry GS p{°II �° ` I I� Bituminous surfs, ° I � LOT 1 ° a € Bitumin suKo���� '\ BL9CK 1 ° Bituminous surtoce MEMORANDUM DATE: May 19, 2010 for the May 25, 2010 City Council meeting TO: Hutchinson City Council FROM: Bonnie Baumetz, Planning Coordinator SUBJECT: PRELIMINARY AND FINAL PLAT "SITZ SUBDIVISION" APPLICANT: Hazel Sitz, property owner Background: The 36.8 acre property is owned by Hazel Sitz and the annexation was approved by City Council on April 27, 2010. The Ordinance of annexation was mailed to the Minnesota Office of Administrative Hearings for their approval May 19, 2010. The plat will allow platting of the Sherwood Street S.E. right of way. At this time, there are no plans for development of Outlot A. Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their May 18 meeting. There were no neighboring property owners objecting to the request. After briefly discussing the request, the Planning Commission unanimously recommended approval with the following recommendation: 1. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. � (c) 0-1, RESOLUTION NO. 13743 RESOLUTION APPROVING A PRELIMINARY AND FINAL PLAT OF SITZ SUBDIVISION Whereas, Hazel Sitz, property owner, has requested approval of a preliminary and final one lot plat of SITZ SUBDIVISION, with the following legal description: Legal Description: Beginning at a stone monument of the West line of the East Half of the Southwest Quarter of Section 7, Township 116, Range 29, 1703.07 feet North of the 1/16 post on the South line of the Southwest Quarter of said Section 7; thence in an Easterly direction 1376.2 feet on a straight line between the place of beginning and a stone monument lying 1694.25 feet North of the Southeast comer of said Section 7; thence in a Southerly direction to the South line of said Section 7 at a point 1376.2 feet East of the Southwest comer of the East Half of the Southwest Quarter of said Section 7; thence in a Westerly direction to said Southwest comer of the East half of the Southwest Quarter of said Section 7; thence in a Northerly direction 1703.07 feet to the place of beginning. NOW KNOWN AS Lot 14 of the Auditor's Plat of Section 7, Township l 16, Range 29. EXCEPTING THEREFROM the following described tracts, to-wit: 1. All that land that has been platted as BREEZY MEADOW. 2. Parcel 3 and 3A of CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO. 7 in Lot 14, Auditor's Plat of Section 7, Township 116 North, Range 29 West, according to the map on file and of record in the Office of the County Recorder, McLeod County, Minnesota. 3. That part of Lot 14 of the Auditor's Plat of Section 7, Township 116 North, Range 29 West, McLeod County, Minnesota, described as follows: Commencing at the southeast corner of the Southwest Quarter of said Section 7; thence North 89 degrees 21 minutes 16 seconds West, assumed bearing along the south line of said Southwest Quarter 931.00 feet to the southwest comer of BREEZY MEADOW, according to the recorded plat thereof, and the point of beginning of the land to be described; thence continuing North 89 degrees 21 minutes 16 seconds West, along said south line 265.00 feet to the southeast corner of MENARD ADDITION, according to the recorded plat thereof, thence North 0 degrees 47 minutes 54 seconds East, along the east line of said MENARD ADDITION 722.00 feet; thence South 89 degrees 21 minutes 16 seconds East, parallel with said south line of the Southwest Quarter 298.00 feet; thence South 0 degrees 47 minutes 54 seconds West 381.60 feet to the north line of said BREEZY MEADOW; thence North 89 degrees 21 minutes 16 seconds West, along said north line of BREEZY MEADOW 33.00 feet to the northwest corner of said BREEZY MEADOW; thence South 0 degrees 47 minutes 54 seconds West, along the west line of said BREEZY MEADOW 340.00 feet to the point of beginning. Whereas, the Planning Commission met on May 18, 2010, and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary and final plat subject to the following findings and conditions: The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval Adopted by the City Council this 25 "' day of May, 2010. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor (SrC� rent To *- Hutchinson Planni Commission From: Brad ' Einans. Dolf Moon, Dave Hunstad. Miles Seppell. Patrick Brama, Jean Ward. Jud Flenuiu'n John We' ter, John Olson, Lenny Rutledge, Kyle 0 11-4 ve Dimler, Kent Exner, John Paulson, Mark Schnobrich., Marc Seb-ora, Gar Plotz, Jerem C.arter, Jim Popp, Dan Hatter, Dick Na and Bonnie'Baumetz (Persons *In attendance at 111annino, 6 Staff Mectin in bold) Date: Ma 12, 2010, for Ma 18, 2010, Plannin Commission Meetin i Application: PRELIM IN ARY AND FINAL PLAT '16SITZ SUBDIVISION" Applicant: Hazel Sitz.. propert owner PRELIMINARY AND RNAL PLAT The 36.8 acre property is owned b Hazel Sitz and the annexation was approved b Cit Council on April 27,201 0. I'lic Ord inance of an tiexation was be mal led to the Sinn esota Office of Adin i n i si rative He rig for their approval Ma 13, 2010.'Flic plat will allow plattiji of the Sherwood Sh-eetS.E. ri C. of wa At this time, there are no plans for development of Outlot A. Preliminary and Final plat Sitz Subdivision Planning Commission — 5 -18 -10 Page 2 GENERAL INFORMATION Existing Zoning: R -1 (Single Family Residential) Property Location: East of Menards Lot Size: 36.8 acres Existing Land Use: Vacant Adjacent Land Use And Zoning: C -4 (Fringe Commercial), R -2 (Medium Density Residential), R -4 Planned Development District (High Density Residential Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: The property was annexed to the City on March 13, 2010. When property is annexed it comes into the City zoned R -1. Applicable Regulations: Sections 153.35 — 153.5 1, City Code Analysis and Recommendation: The request to plat is for the purpose of extending Sherwood Street S.E. to the north through the Sitz property. Staff recommends approval of the plat with the following recommendations and findings: 1. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval co (CND, O n o . 'I`T......= ... ._...„�.. w. 14. I___ _ --- _ _ . .. ........... �• __ � I nLax I j 2C I CK I t l ,pig �._.,..�......__..... g A9EAO m N I I y u . 1 1 i��. �nswwnn aIPPOPI NO:G (C.SAl4 1q. B) • ^� °� ^' svun. _ ___• __ __ __ 1 /CLEOO COUNTY HICHWAY A'GHT OF YIAY' PLAT NO. i7 ��a.. TAW" I, ... Q.. SITZ SUBDIVISIONa. CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT NO, i PMLEI] EDMONTM A`F.NOE 1 PRELIMINARY PLAT APR `20" 6 ;v I{ �� ,, � HP.Z4 -� Av NLF_ - �I IT ,:wr.ii •firr 3' PL A ...,.`^ 0 70 �.=. Ir P�otx • Ir1 •• � T,Ir 6L' - 'ro: r n.00 ,,.,..IRE — m:o.:,µ �w ...:: w.a mA,'_` .,. r..� a.n ^. •�. � d-I I.. ren. •we m . ��. o,., LOT la - ratEat a i� 1 r F E M A N fl'Fe q o M WEL X fIR 1. MX NO, ET lu, loz y a V✓. � 1 � 1 0!J I. P I'✓ - .1�Lh' 6�174bw }C ` MROT A IT LOr i m f 1;.E � NNIIIFEG A1� :E '.z.4 wrtm. O n o . 'I`T......= ... ._...„�.. w. 14. I___ _ --- _ _ . .. ........... �• __ � I nLax I j 2C I CK I t l ,pig �._.,..�......__..... g A9EAO m N I I y u . 1 1 i��. �nswwnn aIPPOPI NO:G (C.SAl4 1q. B) • ^� °� ^' svun. _ ___• __ __ __ 1 /CLEOO COUNTY HICHWAY A'GHT OF YIAY' PLAT NO. i7 ��a.. TAW" I, ... Q.. SITZ SUBDIVISION LlQfQrvFD APR 2 2 2010 ayaH �RN.NP.ZBY N ^'. +� Pw p I FLO:F I F L BLOCK 0 - -- OTTgM'1 r r. u.r +.nm• r i.. w r..w w. w r.w .. �V SoUt � ` u�� S � I 0.� I eP I OT I • nrr r r ..n.�.r.... � 9 I I UI Y OF HUICHINSON STREET kIGHT OF WAY P. A' NO. i PARCEL > EDHCNiON AVENUE ;•�Ip ?Lp QF � 7 pUD� � LOT 14 OUTLOT A G ' yp ' . d J 0 L ^'. +� Pw p I FLO:F I F L rr. ....anwwssnr`tty w.o n. snwlrn[!r•i... wno M i�ay - -- OTTgM'1 r r. u.r +.nm• r i.. w r..w w. w r.w .. SoUt � ` u�� S � �� � r. ✓,.., -- _urr..nrv. .. I ��1� ._,,... �.r,.r.....�, „err........ L•�r �. A W,,i' __.a,. IIYWir4 - - -- ... ... µC FAO[M I ....,rr...r..n.. w. A_ r .... ...... ....rrr.�, .. r, r. r.. �,...,�.,.�..r�r..r,..�........ r...r n..r.... E� Wr.F . .. r•r. r.. r. l.. W Y rl err✓.r wr.rr.. M pa bn w our.oT ;. ..r...,J„..,a .l r ✓a.r..s.�....r... w., w.r,.w _.,. MNKPEG A'S Sc L S � �� � r. ✓,.., -- _urr..nrv. .. I LG, I W,,i' __.a,. IIYWir4 - - -- ... ... E�! FAO[M I ....,rr...r..n.. w. A_ r .... E� Wr.F . .. r•r. r.. r. l.. W Y rl err✓.r wr.rr.. M pa bn w ¢ -- to �.. .,r...�... (CSAH. N0. 9) - - - - -- r�]wifuiEiNO.Yr — -- - - - MCLE00 COONTY HIGHWAY RICHT OF WAY PLAT NO. -- - -- - -ax — --- '- -- --` . w MEMORANDUM W DATE: May 19, 2010 for the May 25, 2010 City Council meeting TO: Hutchinson City Council FROM: Bonnie Baumetz, Planning Coordinator SUBJECT: PRELIMINARY AND FINAL PLAT "SOUTHWIND FOURTH ADDITION" APPLICANT: Hutchinson Land Holdings, property owner Background: The property to be platted is a portion of Outlot A, Southwind Second Addition. The new plat would provide street right of way to connect Sherwood Street S.E. between the Sitz Subdivision plat and the Southwind plat. Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their May 18 meeting. There were no neighboring property owners objecting to the request. After briefly discussing the request, the Planning Commission unanimously recommended approval with the following recommendation: 1. The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval. 6 (C-�3 RESOLUTION NO. 13744 RESOLUTION APPROVING A PRELIMINARY AND FINAL PLAT OF SOUTHWIND FOURTH ADDITION Whereas, Bill Watkins, Hutchinson Land Holdings, LLC, property owner, has requested approval of a preliminary and final one lot plat of SOUTHWIND FOURTH ADDITION, with the following legal description: Legal Description: Outlot A, SOUTHWIND SECOND ADDITION, according to the recorded plat thereof. Also, that part of Outlot A, SOUTHWIND, according to the recorded plat thereof, lying easterly and southerly of a line described as follows: Commencing at the northeast comer of said Outlot A, SOUTHWIND, thence South 0 degrees 24 minutes 41 seconds West, assumed bearing, along the east line of said Outlot A, SOUTHWIND 322.26 feet to the point of beginning of the line to be described; thence southwesterly, 96.05 feet along a non tangent curve concave to the northwest, said curve has a radius of 195.50 feet, a central angle of 28 degrees 08 minutes 55 seconds, a chord bearing of South 16 degrees 03 minutes 14 seconds West and a chord distance of 95.08 feet; thence Northwesterly, 25.69 feet along a non tangent curve concave to the southwest, said curve has a radius of 136.00 feet, a central angle of 10 degrees 49 minutes 19 seconds, a chord bearing of North 66 degrees 08 minutes 33 seconds West and a chord of 25.65 feet, to the west line of said Outlot A, SOUTHWIND, and said line there terminating. Whereas, the Planning Commission met on May 18, 2010, and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the preliminary and final plat subject to the following findings and conditions: The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval Adopted by the City Council this 25 day of May, 2010. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor DI RF.CT()Rti REPORT - PLANNING DEPARTMENT TOE llutch.inson C Plannina t9 ommission From: Brad Emans. Dolf Moon, Dave Hu ad', Miles Sep,pelt.., Patrick, Brania, Jean Ward. Jud FlenuM1101., John Webster, John Olson, Lenn Rutledcre, K Co. 15 Dimler, Kent Exner, John Paulson, Mark Schnobrich, Marc Sebora, Gar Plutz, jerein Carter, Jim Popp, Dan Hatter, ffick Na and Bonnie Bautnetz ( Persons in attendance at Plannin Staff Meetin in bold Date: Xlay 12, ,2010, for Ma 1.8,2010, Plannin Commission Meetin Application: PRELIMINARY AND FINAL PLAT "SOUTHWIND FOURTH ADDITION $� Applicant, Hutchiiison Land Holdin propert owner Z� PRE 1,1MINARY AND FINAL PLAT The propert to be patted is a portion of Outlot A, SouthwHid Second Addition. The new plat would P rovide street ri of wa I() comiect Sh.erwood Street S.E. between the it Subdivision plat and the Southwind. plat. iw W T 7; Z - WO N A.VE,s 4 lift JAWA \/F I __j r W 1 Jlltl 4 0 wMimift el AL. w0ft L C) Preliminary and Final plat Southwind Fourth Addition Planning Commission — 5 -I8 -10 Page 2 GENERAL INFORMATION Existing Zoning: R -2 (Medium Density Residential) Property Location: Portion of Outlot A, Southwind Second Addition Lot Size: 16,761 sq. ff. Existing Land Use: Vacant Adjacent Land Use And Zoning: R -1 (Single Family Residential) and R -2 (Medium Density Residential) Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: The property was annexed to the City in 2002. The original Southwind plat was platted in 2003 and Southwind Second Addition was platted in 2008. Applicable Regulations: Sections 153.35 — 153.51, City Code Analysis and Recommendation: The request to plat is for the purpose of providing street right of way to connect Sherwood Street S.E. between the Sitz Subdivision plat and the Southwind plat. Staff recommends approval of the plat with the following recommendation and finding: The final plat shall be recorded at the McLeod County Recorder's Office within 270 days of approval Cc: Bill Waktins, Hutchinson Land Holdings (c-)3 Cli! OF riU'L ^r ,7/7EcT ri'lG,�t'T OF Ih;gY' PLOT NG. EDMONTON AVENUE SE I I I j BLOCK 1 (FTm/. P1.1) j� F / c v CJ L 3� U V O 1 A v � � I r 0 '.TrANA A'JENUE ^I Iit���ll'� C,c OUILCI A - sa[aw000 srRES! �p�,IF J 1` =d{%, 2 SOUTHWIND FOURTH ADD1 PRELIMINARY PLAT � w .c. � e u.wwa.0 ws, sun.nomn,.auu��a�ne ,. w.r ,� N m e M a vNn re.yae N �:.wn w�.e'�.�r...�wwrrv. •wm .�e. weaary .i�u w.r r,. Di.m iw AaVm,nro CM1 SA: ML➢IIILS. 11L ®" 24M 17m sm UNO v.v ms¢ n n aro urn x1w .,ten X amp.. 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No- .�i%�.a" wrus, sum vmmmc, we O �1 V SOUTHWIND FOURTH ADDITION am CF o ,� war pLA ;- vEn FDMONIUN 9vE1NLJF APR 2 2 2010 w -. —.._ CKY CA �- �a`�o" a", �w�+'N° sass ...ou•cw��::ow� °�i;�oerope"..°.. �:�A...saey.v.�,.n�.r �w ° : ] 07AWA _AVENUE j j BLOCK 1 h� s:atl "q�u: V • — _.- --- --- -._._ w ] 07AWA _AVENUE • � an � �(, BLGCA. 3 j d f d l •• .a.°..ab G Q $,T ° GUTLGTn r1-n. t \HEaw000 sraECr ((,- ��J j Ma ti�aw r e.ro...�Ne �s o-m o-neea..o-.awd,. onb�_e V MEMORANDUM DATE: May 19, 2010 for the May 25, 2010 City Council meeting TO: Hutchinson City Council FROM: Bonnie Baumetz, Planning Coordinator SUBJECT: SITE PLAN REVIEW FOR KWIK TRIP INC. APPLICANT: Leah Berlin, Kwik Trip Inc., applicant Jacob Wert, Shelard Group, property owner Background: A one stop shop was held with representatives of Kwik Trip Inc. on April 28, 2010. (See Notes) They indicated a start construction date of Spring, 2011. The development is a convenience store /carwash with 3 grades of gasoline. There was discussion on the on -site traffic flow and the construction of Montreal Street. The City has completed their part of the Montreal Street construction. The property owner is responsible for completion of the street. Planning Commission Meeting: The Planning Commission held a public hearing and considered the request at their May 18 meeting. There were no neighboring property owners objecting to the request. After briefly discussing the request, the Planning Commission unanimously recommended approval with the following findings and recommendations: 1. The proposed building and site improvements would comply with the standards of the C -2 district and the zoning ordinance sections for automotive service station standards and car wash standards, subject to the conditions stated. 2. Site must be to 6" of grade for electrical and natural gas installation. 3. Address City Engineer's comments on the May 10, 2010, memo along with the SWPPP review checklist with comments from the City Environmentalist. (Attached) 4. All signage shall meet ordinance requirements. Sign ordinance language is being amended to include moving message type signs. Sign permits are required prior to installation of the signage. 5. A SAC/WAC fee which will be determined by the number of fixture units and based on use and size per sq. ft. and a parkland contribution fee of $2236.00 will be due at the time of building permit. 6. Exterior lighting must be indirect and shall not cause glare to adjacent properties. 7. Exterior refuse collection area must be fully screened. VC-�� RESOLUTION NO. 13745 RESOLUTION APPROVING A SITE PLAN REVIEW FOR KWIK TRIP INC. DEVELOPMENT Whereas, Leah Berlin, Kwik Trip Inc., applicant and Jacob Wert, Carlton Holdings 1, LLC, property owner, have requested approval of a site plan review with the following legal description: Legal Description: Currently: Lot 1, Outlot C, Calaford Place Whereas, the Planning Commission met on May 18, 2010, and considered the effects of the proposal on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and consistency with the Comprehensive Plan, and hereby recommends approval of the request. The City Council has considered the recommendation and findings of the Planning Commission and hereby does recommend approval of the request subject to the following findings and conditions: 1. The proposed building and site improvements would comply with the standards of the C -2 district and the zoning ordinance sections for automotive service station standards and car wash standards, subject to the conditions stated. 2. Site must be to 6" of grade for electrical and natural gas installation. 3. Address City Engineer's comments on the May 10, 2010, memo along with the SWPPP review checklist with comments from the City Environmentalist. (Attached) 4. All signage shall meet ordinance requirements. Sign ordinance language is being amended to include moving message type signs. Sign permits are required prior to installation of the signage. 5. A SACIWAC fee which will be determined by the number of fixture units and based on use and size per sq. ft. and a parkland contribution fee of $2236.00 will be due at the time of building permit. 6. Exterior lighting must be indirect and shall not cause glare to adjacent properties. 7. Exterior refuse collection area must be fully screened. Adopted by the City Council this 25` day of May, 2010. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor (P(C� � C TO: Planning/Zoning/Building Department FROM: Kent Exner, PWD /CE RE: Kwik Trip Site Plan Review DATE: May 10, 2010 Per a general review of the Kwik Trip site construction plans (dated 4/16/10), please see the following comments, questions and/or requested revisions: I. If feasible, coordinate relocation of storm sewer catch basin out of the southerly Montreal St_ driveway extents with the Montreal Place Developer's Engineer. 2. Storm sewer pipes shall be reinforced concrete (Cl. V) within all street right -of -ways. 3. Provide "Trucks Only" signage at entrance of right -only Denver Ave access point. 4. Install ADA- compliant pedestrian ramps at all driveway crossings of existing and future trails/sidewalks. 5. Compensate the City for all necessary Denver Ave signing and striping changes necessary to accommodate additional access point. 6. Verify landscaping plan approval from City Forester. 7. Note and address City Environmental Specialist's attached SWPPP comments /approval. Please ensure that a written response to the above items is provided with the final construction plans submittal and /or building permit application. If there are any questions or concerns regarding the above information, feel free to contact me accordingly. Thank you cc: Gary Plotz —City Administrator (O( 1 ) SWPPP Review Checklist Project Name: Kwik Trip Address: Hwy 15 South and Denver Ave SE Reviewer: John Paulson 26 Apr 2010 Project Files ® Pre - construction grades ® Flow Direction within the project limits ❑ Soil types Specify primary soil type and /or conditions ® Identify person responsible for long -term operation and maintenance of the permanent stormwater management system Plan Sheets ® Location and type of all temporary and permanent ESC devices (see ESC check sheet) ® Final grades ® Direction of flow within the project limits post construction ® Identify surface waters and wetlands within one mile that may receive runoff from the site ® Locations that are to be disturbed and to be protected ® Construction areas to be phased to reduce the period of exposed soils and associated buffers ❑ Location of stored hazardous materials such as oil, gasoline, paints, etc. Note location if applicable ❑ Temporary sediment basins when 5 acres or more of disturbed area will drain to a point NA ® Right -of -way, easements, and construction limits ® Standard specifications ® Utility plan including location of ponds and inlets to be protected SWPPP ❑ Erosion Control installer certification If unknown, include spot to fill in appropriate name. See 2. ❑ Erosion Control inspector certification If unknown, include spot to fill in appropriate name. See 2. ❑ SWPPP design certification If unknown, include spot to fill in appropriate name. See 2. ® Inspection requirements and their associated frequencies ❑ Stabilization of all soils within 7 days of work in an area ceasing See Comment 1. ❑ Dewatering issues when a project will require dewatering and how it will be managed See 3. ® Project location ® Existing conditions: area of site, soil types, etc. ® Project description ® Project sequencing ® Maintenance requirements associated with ESC BMP's ® Vehicle entrances and tracking BMP locations ® SWPPP changes or revisions Permanent Treatment BMP ❑ Treatment type and design specifications Reference Montreal Project Ponding in SWPPP ❑ Drainage report for pre and post construction including curve numbers and impervious areas See 4. ❑ Pre - existing site condition calculations for 2, 10, and 100 year events See 4. ❑ Proposed site conditions calculations for 2, 10, and 100 year events See 4. ❑ Proper sizing for water quality requirements See 4. ❑ Proper sizing for 100 year event See 4. ❑ Elevations associated with pond, inlets, outlets, NWL, HWL, bottom See 4. cg y Erosion /Sediment Control Checklist Temporary Erosion Control ® Erosion control blanket ❑ Alternative erosion practices used i.e. hydraulic soil stabilizersNA ❑ Riprap locations or pipe outlet stabilization for energy dissipation NA ® Temporary seed ❑ Temporary down drains NA ❑ Diversion berm NA ❑ Horizontal slope grading (cat tracking) NA ❑ Ditch or concentrated flow stabilization NA Temporary Sediment Control ® Down gradient perimeter sediment control ❑ Temporary sediment ponds or traps NA ❑ Ditch checks and type to be used NA ® Construction vehicle tracking pad ® Street sweeping ® Inlet protection ❑ Flotation silt curtain NA ❑ Sediment mat NA Permanent Erosion Control ® Seed mixture or sod ® Mulch and application method ® Erosion control blanket ❑ Compost NA ❑ Turf reinforcement mat NA ❑ Stabilization at pipe outlets NA Comments 1. Proximity to the South Fork Crow River (Impaired) requires no more than seven days before stabilization is needed. SP -5 references 21 days 2. Training information and those certified must be noted in the SWPPP. Provide areas for including this information once it is known. 3. Account for dewatering potential and how it should be addressed if it is needed within the SWPPP. 4. Reference Montreal Project Ponding and associated calculations in SWPPP. cr(c) � I liq­� 1 1111 Him ... illillm 11 !M 111 11 '11q I a To: Flutchinson Pla ' 9 Commission From: Brad Emans, Dolf Moon, Dave Hun ad, Miles Sep pelt,, Patrick Brame, J Ward, Rid Flemrnin John NV'elbster, John Okon, i Cnn Rutled K Dimler, Kent Exner, John Paulson. Mark Schnobr]Lh. Mare Sebora, Gar Plotz, Jerem Carter, Jim Popp, Dan Hatten, Dick Nap, and Bonnie Baumetz (Personsin attendance at Plannin Staff Meefiii .0 1 _ ( in bold) D ate; e Ma 12, 20 10, for Ma 18, 20 10, Plannin Co ni in ission. M eetin Application: SITE PLAN REVIEW FOR KWIK TRIP INC. A.pphcaffl: Leah Berlin, Kwik Trip Inc., applicant I Jacob %N,,-ert helard Group. propertN� o%vner W SITE PLAN REVFEW A one stop sliop was held witli represematives of K, Mk Trip Inc. on April 28,2010. (,See Notes) The indicated a start construction date of Sprin 201 L' "he developinent is it convenience store/carwash with 3 g rades of g asoline. There was discussioii on die on-site traffic fl ow and the construction of Moiitreal Street . The C it has comp leted their part of t lie Montreal Street construct ion. The propert owner i s respons 1b le for completion of the street. GENERAL INFO RNIATION Existin Zonin C-2 (Automotiv,e Service Commercial) Propert Lovation: I of Block 1, Monit Place Site Plan Review Kwik Trip Planning Commission — 5 -15-10 Page 2 Lot Size: 2.6 acres Existing Land Use: Vacant Adjacent Land Use And Zoning: C-4 (Fringe Commercial) and MXD (Mixed Use District) Comprehensive Land Use Plan: In 2001, the property was anticipated to become public. The property is zoned for commercial development. Zoning History: The property previously was platted Calaford Place and was replatted to Montreal Place in March, 2010 and has not been recorded to date. It was also rezoned to C -2 at the same time. Both the plat and rezoning were approved by City Council. Applicable Regulations: Section 154.169 City Code Analysis and Recommendation: The proposed improvements appear to meet zoning ordinance requirements. Staff recommends approval of the site plan subject to the following findings and recommendations and findings: 1. The proposed building and site improvements would comply with the standards of the C- 2 district and the zoning ordinance sections for automotive service station standards and car wash standards, subject to the conditions stated. 2. Site must be to 6" of grade for electrical and natural gas installation. 3. Address City Engineer's comments on the May 10, 2010, memo along with the SWPPP review checklist with comments from the City Environmentalist. (Attached) 4. All signage shall meet ordinance requirements. Sign ordinance language is being amended to include moving message type signs. Sign permits are required prior to installation of the signage. 5. A SAC/WAC fee which will be determined by the number of fixture units and based on use and size per sq. ft. and a parkland contribution fee of $2236.00 will be due at the time of building permit. 6. Exterior lighting must be indirect and shall not cause glare to adjacent properties. 7. Exterior refuse collection area must be fully screened. Cc: Leah Berlin, Kwik Trip Hans Zietlow, Kwik Trip Marty Campion, Campion Engineering Jacob Wert, Shelard Group Vc)q Ik IL 4 1 VPIMER TO 5UMVI!.? FUM AElPlfluNAL UDT 0,1MCNA110"ll1i AND IlliftDIRMAMN OWN J IT e LAfL-RJT "14311 TO CURD 1FMUGT,30lW I �`IWMS Allit 01Vtklkll;*rtV TC FAfC !;FP s Pm - o2m%. ma rsk &%2 cq6wu x *[ rpi r. oovj# * 4Lwr L:OCATe.D FR3c6p i-f ,N10M7l-W.EGTEMN koftT f**.Pfl4rr Cuffl*F-ft. AhC A j0C"tmbjcULAJU FAMALUL Tt) 'rHC *091 PFFOPENTY LILAC, U146C$1110 INDICATCO 0IF"04ENT-LT -DH THF& FlusH 44 uwtss so"Dwp* primtewse uN rmi!!6 EMAwha.. COW, WICA smm-L "OVM CMrNQLr JM4T'k F'0N2'TftZTW* 'Vdhf41qL dk"q f-W*k%jQF4 AV'rj& M "A4 VM "AM. $BMW&"% PJW ORMIk r.G*TRft -GTW? llllllilhx �1'IIiYF 04STANCE. 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J4 *MMEILKATE YW104 Gym CA P011 PrmCtkG ALbQ 15A'rl[ L(X,&TPMA simO &PPf40'-1lAJt 0 DE N VER AvENU E I 5'rm M" rwrillAr'D 110111104* %Wtvilf elf "Vill"ta FillgM SLWMT OT PLAN fw1p4k4*D 1pflMd ft `l1*Jm:1.l;-w 1' .� IfIlilt & % v iF��m I . . . .................. . V`6 VLM 40 14k* PIL 430-Ag? 1011 .. &.-- ... - - mmr_m DATLW 1111 [wiz V111 -i%D GOW&TW4410W ft ,> P-04 woqf",Aj, 3n 6V 1;� 4"I"rillm" *"WMIS DIE nil vft-stn lam 1- 146 Ik IL 4 1 VPIMER TO 5UMVI!.? FUM AElPlfluNAL UDT 0,1MCNA110"ll1i AND IlliftDIRMAMN OWN J IT e LAfL-RJT "14311 TO CURD 1FMUGT,30lW I �`IWMS Allit 01Vtklkll;*rtV TC FAfC !;FP s Pm - o2m%. ma rsk &%2 cq6wu x *[ rpi r. oovj# * 4Lwr L:OCATe.D FR3c6p i-f ,N10M7l-W.EGTEMN koftT f**.Pfl4rr Cuffl*F-ft. AhC A j0C"tmbjcULAJU FAMALUL Tt) 'rHC *091 PFFOPENTY LILAC, U146C$1110 INDICATCO 0IF"04ENT-LT -DH THF& FlusH 44 uwtss so"Dwp* primtewse uN rmi!!6 EMAwha.. COW, WICA smm-L "OVM CMrNQLr JM4T'k F'0N2'TftZTW* 'Vdhf41qL dk"q f-W*k%jQF4 AV'rj& M "A4 VM "AM. $BMW&"% PJW ORMIk r.G*TRft -GTW? llllllilhx �1'IIiYF 04STANCE. WALKS, a 0A, AM, b 1•'' (3 C 6AYt CUT CWKUL MINIM IWIMINUM ONE-9UAPFI1191 CCIf#cP11Vf4 1XPANWON AM MAXINUM WSTANCC: WALKI.- Z41 Q.C, & rjTH9&s- JlCr Dr- MWeL L(L l!&0iLNS10N _ry4rS- MAXIMUM 240' OC IL 4, -t a TE A [ 04 C &% t'A f I E qa�* C L' j, 4 LPA.. t 19, C of x a ftZ WATIf 9 AAWD W A E W A T C 11 am- TljtC PrHCoNr - 517E M", c•lb WAL a ", Amr.4 06%,4** Ldl ax "AADcowelli ~MCLUPW SM 1PARKiW 111110AAKWENTS 'P-J-K�-. f4awaw 101000 IFF -PRX�ms rwvfmo M t?-LIV iL IM-1 Mari 1110—XV010 Cot TA20 bULDIk4 ME C4k'�a9l%LP T,' (3A Ilk P*Wvw Adeck P1.1ill p"N"CISE0 "Ana c&wrilb i 1. 13 AMPA K �R /P X W19 TWA inc pa stlx.2101 4426 OAK ST"llif LACROSSE. W1 54002-21110J oil, 4600) 701-5910 FAX Fill-Glill 701,61900 1,N'QTaTFS I i I 1 11 . L d *4 .1. 1 Ira 1 1 I Wo r4 � m liq-*m4 Lw-d�� NOW-~ L 7 LU t�4 0 4s p- 0 Lhi z z C) U4 z z Z 0 U) CL LLJ ct z > LU 0-" 40 0 spi- One Stop Shop: KWIK TRIP INC. Montreal Place April 28, 2010 11:00 a.m. Present: John Paulson, Engineering, Dolf Moon, Director of Parks and Recreation, Dick Nagy, Water Systems Supervisor, John Olson, Public Works Manager, Lee Steckman, Mediacomm, Dave Hunstad, Hutchinson Utilities Electric, Marc Sebora, City Attorney, Kent Exner, City Engineer, Jim Popp, Fire Inspector, Lenny Rutledge, Building Official, John Webster, Hutchinson Utilities Natural Gas, Dan Hatten, Police Chief, Gary Plotz, City Administrator, Calvin Lee, NuTelecom, Leah Berlin, Kwik Trip, Hans Zietlow, Kwik Trip and Bonnie Baumetz, Planning Coordinator Bonnie B. commented on the format of the meeting and began with introductions. Leah B. commented on the convenience store with car wash, She explained there will be side diesel also. She commented on the elevation drawings and stated the store will be a green built energy efficient store. There will be 3 grades of gasoline and the car wash will be duel base. Hans Z. asked about the construction of Montreal Street and the availability of sewer and water. Kent E. reported the City end is done and the property owner is constructing Montreal Street and there has been no time frame given to the city for the street construction. He stated the plat has not yet been recorded. Leah B. noted the driveway locations have been changed since previous review. Kent E. commented on the catch basins and will contact Marty Campion. Hans Z. explained the two driveways off Denver Ave. are to separate the diesel and the cars. Also, the car wash circulation will come in off Denver and out on Montreal. There may be some cross -over from the car wash. Cal L. reported the telephone access is on the north side of Denver by Applebee's. There is a 2 inch duct in the green space. Final grade must be to 6" before telephone will come in to the property. Dolf M. stated there will be a parkland contribution fee of $2236.00 included in the building permit fees. John P. explained there will be a SWPPP review checklist with comments. The stormwater treatment will tie the requirements to the Montreal project. There must be a pre- inspection or erosion control methods before dirt work. An NPDS permit will be required. Dick N. asked for the number of water meters needed for the development. Leah B. reported 3 meters will be needed for the store, car wash and irrigation. Dick N. explained the car wash and irrigation will require turbo type meters. Lenny R. explained the building may or may not need to be sprinkled. He would encourage sprinkling. Dick N. commented on the remote reader system and that the developer is responsible for the wire to the outside of the building. John O. stated the streets must be kept clean during construction, especially Denver Ave. Lee S. stated there is fiber optics and coax in the street right of way. Dave H. noted he will need to know the electrical service size needed and the location of the transformer pad. Leah B. noted the location will possibly be on the south side of the building and will go in with the cable. One stop shop — Kwik Trip April 28, 2010 Page 2 Dave H. explained the electric territory agreement with McLeod Power Assn. and the cost as noted in the subdivision agreement. Marc S. explained the process and timing for cigarette and liquor licenses and signage on the property. Kent E. stated the SAC and WAC fees will be determined using the Met Council criteria. The fee will be collected with the building permit application. John O. stated there are no landscape issues. Kent E. stated he will be looking at the circulation dynamics. Jim P. would encourage sprinkling the building and asked if there would be bulk propane sold_ Leah B. stated there will not be bulk propane on the premises_ Lenny R. commented on exiting and traffic flow . John W. stated they have underground piping for natural gas. He asked if the tanks were steel. Leah B. reported the tanks are steel with fiberglass lining. John W. explained they will need the natural gas load and delivery pressure. They will need 2 meters. One for the carwash and one for the building. The site must be 6" of final grade. Service will be off Montreal Street. The fee will be for time and materials. Dan H. commented on a traffic flow review. He explained they should work with the police department in regard to security issues and training staff with the sale of liquor. Hans Z. explained they do have an extensive staff training in place. Gary P. commented on the electronic sign and the Hutchinson ordinance allowing time and temperature or announcing public events. Hans Z. commented on the signs used in other stores and ordinances in other cities regarding the number of seconds the advertised item many show before changing to the next advertised item. Marc S. explained we may have to address the ordinance to allow these signs. Hans Z. reported the start date for construction would be Spring, 2011. cdc-)� Hutchinson An Economic Develop Authority MEMORANDUM Date: May 6, 2010 To: Honorable Mayor & City Council From: Miles R. Seppelt Economic Development Director RE: Request to utilize City Center parking lot for Farmer's Market (two Saturdays) I am writing to request permission to use the City Center parking lot on two Saturdays this summer for the Farmer's Market. On two Saturdays we will need to relocate the Farmer's Market due to conflicts with the Jaycee's Water Carnival weekend (on June 19 and the Arts & Crafts Festival (on September 18"'). During both of those events 1s` Avenue SE will be utilized for other activities and will be unavailable for use by the downtown Farmer's Market. As such, we are seeking authorization to make use of the City Center parking lot on the following Saturdays: Date Saturday June 19'" Saturday September 18"' Reason Water Carnival Weekend Arts & Crafts Festival If you have any questions or need additional information, please give me at call at any time at 234- 4223. Thank for your time and consideration. �W) TO: Mayor and City Council Members FROM: Kent Exner, Director of Public Works John Paulson, Environmental Specialist RE: Source Water Protection Grant DATE: 5/17/2010 The Minnesota Department of Health recently released a grant program to aid in the implementation of Wellhead Protection activities. The eligible activities include items identified within a Source Water Protection plan (Plan) such as well sealing, and public awareness. The grant has no cost share requirement and the maximum award is $10,000. The grant application deadline is May 28"', 2010. There is $100,000 available and it is anticipated that once the money is gone there is potential for replenishing the program to fund additional grant applicants. If an applicant meets all eligibility and scoring requirements, they will remain on the grant list when additional funding becomes available. Only items that are included in the Plan will be included in the application. A well sealing cost share program will be established, development of a mailing list of all potential well owners outside of the city boundary that are part of our DWSMA, distributing a well survey, and locating wells with a potential to cause contamination may be activities included in the grant application. Staff is requesting authorization to complete and submit the application prior to the May 28 deadline. City staff welcomes your comments and suggestions and will assist the council in any way we can. �0(,a-) CITY OF HUTCHINSON CATERER'S PERMIT APPLICATION PERMIT FEE $100 To obtain a Caterer's Permit, applicant must currently hold a valid retail on -sale intoxicating liquor license at a restaurant. All liquor laws and rules apply to both the on -sale license as well as this caterer's permit liquor liability and workers compensation insurance are mandatory and a certificate showing off premises coverage must accompany this application for a caterer's permit. Cancellation or suspension of the on -sale license invalidates the caterer's permit also. Only the licensee holding the caterer's permit shall provide food and liquor at catered events. nikhal, ?x s1Ca Applicant Name (fndmidual. partnership, Corporation (If Corporation stare All corporate name) DOB social seeura) J Trade Name or DBA 40c) 0e(.�6-c-, l Av.e, (32C) _39S -I I oU Address oj'Restaurant Telephone City or county where on -sale license issued I certify that the above information provided by the applicant is true, complete, correct and made in good faith and agree to comply with the above paragraph's requirements and all other applicable law in the use of the caterer's permit. Signatu — Authorized Applicant Date Print Full Name of Person Signing Please attach the following documents to this form: 1) A copy of the applicant's caterer's permit issued by the State of Mmnesom ✓ 2) A copy of the applicant's valid on -sale intoxicating liquor license✓ 3) A copy of the applicant's valid restaurant license issued by the Health Department-"' 4) A certificate of liquor liability insurance that states "off premises coverage included" (No applications, binders or declarations).✓ 5) $100 check or money order payable to the City of Hutchinson v c, CC) " E 4 81W� MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor & Council FROM: Chief Dan Hatter DATE: May 20, 2010 RE: License Application and Investigation Richard Seipel — Country Stop A background check was conducted on Mr. Richard Seipel in reference to him obtaining a Transient Merchant License in the City of Hutchinson. Mr. Seipel is planning on operating fresh produce stand at 945 Highway 15 S. Mr. Seipel has been granted a license for this business since 2002. It would be my recommendation to giant Mr. Seipel this licermo based on the information gathered during the investigation. Akg 2010 -01 -0014 (4 (�) npr 16 2010 5:13PM CITY OF HUTCHINSON 3202344240 p.2 n I I1 Hbf Suet[souhen[ Hutoltwon. MN 53350 (320) 597.5 I S tffmc(320)231 -0240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS APPS Type (choose one) $123.00 Date of Application �Q��icitor {J Transient Merchant $125.00 D Peddler $125.00 DParade Peddler $30.00 licant Formation 2" X 2^ Picture Required Name: I'd-01 Height • 3 Weight: �7_D Eye Cobr: Dover's License Number. State: A%/ v 0 / F I (G ' ` Permanent Addrem .205!1 Hwy 7 ^45 E Et1/ /sm Je +fin/ 5?f1- 7,3 Dry Sw Zip Permanent Telephone: 1IP1 2 4' , 7 M 7 Temporary Address: C!ry Srnre Zip Temporary Telephone Access: Have you been convicted of any crime, traffic violations? 0 yes Th( no misdemeanor, or violation of any municipal ordinance, other than If yes, state the nature of offense and punishment or penalty assessed therefore: npr 16 2010 5:13PH CITY OF HUTCHINSON 3202344240 p.3 C/ry ofNdcl4ruon App(icadm1arPedd&rs, Solicirms, and Tramiem Merd"s Page 2 of Provide two (2) property owners (preferably in McLeod County) for character references: $eater I�e� (9sz)93� Proprrry Owner Names Troperry �M'IKr Phone Nrwiber rn r91 G& &o./ ProperrOwngm.4dd Crty Saee Zip 0 1AS4 o Vrnr• (.501� 3LO - s7- I PrdWoo Orrer Nara 1 r Pr rey Oweer Phone Numbrr U�9� Tk ofd rr\rr\ � r- p/'/si Location arne (CANNOT OCCUPY PUBLIC RIGHT -0F -WAY) 1y s - s_ /-/0) V 1 Location Ad,* s mW)CI ltis sAl City AfAl ssss Stare zi Business Information Describe relationship between applicant and employer, dpj4ak Describe nsture of business and describe item(s) �offered: �� sales oari� �t /tSN �vice SWe o res Da3 � D6 ,vaTo Describe medal of delivery: Describe source of supply: J-st-F .P_Ifd� aAfM� /e /C e I'D /NrGA�S Supplier Name Supp4r Phu Nwrber Supplier Addrrss Cay Sale lip Supprur Name Swpkr Prow Nanbrr Supplier Addru c6y State lip Supplier Na Swphr Ph" A%m v Her Address Coy ZI Provide two (2) property owners (preferably in McLeod County) for character references: $eater I�e� (9sz)93� Proprrry Owner Names Troperry �M'IKr Phone Nrwiber rn r91 G& &o./ ProperrOwngm.4dd Crty Saee Zip 0 1AS4 o Vrnr• (.501� 3LO - s7- I PrdWoo Orrer Nara 1 r Pr rey Oweer Phone Numbrr U�9� 16 2010 5:13PM CITY OF HUTCHINSON 3202344240 p.4 Cuy of MWrhimon dpplwarw for Peddkm Soliclrom and Trantiem Merclwnr+ Page 3 of f List last (up to three (3)) previous city(ies) where you carried on same activity: U li/Ma r qua/ � 5A Cory / stele Dse(s)of Attivity city State Dve(s)ofActivity ��o,` f ZAA15 � ��� to � —� -- Cory St= ACtiri Checklist The following items need to be completed and/or attached in order for the a lication to be processed: Application,7nvestigetion fee paid in full (check �r money order): yes Ono ted Application comple in full and signed: es 0 no 1 hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Paddlers, Solicitors, and Transient Merchants Ordinance No, 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding S 1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Date 1 Police 0 approved 0 denied Notes: City Council 0 approved 0 denied Notes: H �I.iarWMpl'ieriowl�,9�. ra6eb. Tr.o.im. U �) MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor & Council FROM: Chief Dan Hatterrw' DATE: May 20, 2010 RE: License Application and Investigation Gerald Johnson — Peddler License / Parade A background check was conducted on Mr. Gerald Johnson in reference to him obtaining a Peddler License in the City of Hutchinson. Mr. Johnson is planning on selling merchandise along the Water Carnival Parade route. Mr. Johnson has been granted a license four different times for this same reason. It would be my recommendallion to grantMr, Johnson -this license based on the information gathered during the investigation. /lkg 2010 -01 -0015 _ �_ LA) COI 5- Id-1 0 P w / r iTT ,I I I 1 Hassan Street Southeast Hutchinson," 55350 (320) 587- 5151,Ta (320) 234-4240 City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENT MERCHANTS Application Type (choose one) • Solicitor $125.00 • Transient Merchant $125.00 • Peddler $125.00 Warade Peddler $30.00 Date of Application A — 1 , 0 F G .. - - 4 , C -I D Applicant Information 2" X 2" Picture Required / / Name: 6 s'a IGC - JW,(2 -J Height: S (/ Weight: ;r-�V Eye Color: A! Driver's License Numbe . State: Permanent Address: 1AY - kw Ale. "V idley IM) City Slate Zip Permanent Telephone: Temporary Address: /� i' Ciry Smte 7.,p / Temporary Telephone Access 7b' 3 — - Have you been convicted of any crime, traffic violations? ❑ yes,-t10 misdemeanor, or violation of any municipal ordinance, other than If yes, state the nature of offense and punishment or penalty assessed therefore: G N) City of Hutchinson Application for Peddlers, Solicitors, and Transient .Merchants Page 2 of 4 Location Information Location Name (CANNOT OCCUPY PUBLIC RIGHT -OF -WAY) tr f Location Address city State zi Business Information Describe relationship between applicant and employer: Describe nature of business and describe item(s) offered: J Describe method of delivery: source of supply: , Describe Suppli ca r�Ar 44 Supplier Address / C`u P14n� City Suppler Phone Number k S State Zip Suppher Arame Suppler Phone Number Supplier Address City State Zip Supplier Name Suppler Phone Number Su filer Address city State ZI Reference Information Provide two (2) property owners (preferably in McLeod County) for character references: Property Owner Name `f-rIA All e. 5 . h. bf OdCe Cr t /'?� City 0 State ZIP J` / / Property Owner Phone Number mac- 4iI75®/I 7i✓ y'S 35 City State ZIP Property Owner Phone Number City of Hutchinson Application for Peddlers, Solicitors, and Transient Merchants Page 3 of 4 List last (up to three (3)) previous city(ies) where you carried on same activity: t 5�. 9a1 /7 6 -6 -(o Te 6 Ciry State Date(s) of Activity A caa U 0_ /___ 5 - ' 3� AD to 5 -- 3 - (O City Sta Dato(s) of Activity I d—art t - v iiL— 6"[3 - 45 7 to 6 City State Datc(s) of Activity Checklist The following items need to be completed and/or attached in order for the application to be processed: Application/Investigation fee paid in full (check or money order): Jp'9es ❑ no Application completed in full and signed: Qf:Ees ❑ no I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. I fully understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No. 673 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine not exceeding $ 1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs of prosecution. Applicant's Signature Use Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: H ,'LicrnsdAppliruiwsPddlcr, S Iici[m, Twsiemd s -/a — /a4 Date ('Och> JL MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Ma and Council FROM: Chief Dan, Haften'0 DATE: Ma 20, 2010 ■ IZ44M ME oil I am, in receipt of a dance permit from Huskies Baseball or in reference to an outdoor dance on June 18, 2010from 9:15 p.m. to 12:30 a.m. The dance d be held in the back parkin lot of the WON field on Ontario St. \1 M IF M staff and I have review the permit and recommend approval with the stipulations that the Huskies Baseball 1 compl with cit ordinances includin but not limited to stipulations re li license(s 2 contract one officer for securit with the Hutchinson Police Department, and, 3 enclose the park*ln lot with ade fencin and mo nit orthe fenced in area to insure all alcoholic bevera remain within the ap area. M FEE $55.00 ,004 Si of Applicant # # # # # # ## 8:57:03 Page - CITY OF HUTCHINSON R55CKREG LOG22001VO Council Check Register 5/25/2010 Check # Ck Date Amount Vendor / Explanation Account Description 160111 5/25/2010 462.00 HARP PROFESSIONAL SERVICES 160112 5/25/2010 18,000.00 ABDO, EICK & MEYERS AUDIT & FINANCE 160113 5/25/2010 353.75 ABSOLUTE CATERING OPERATING SUPPUES 160114 5/25/2010 347.10 ACE HARDWARE REPAIR & MAINTENANCE SUPPLIES 160115 5/25/2010 285.00 ACOUSTICS ASSOCIATES INC REPAIR & MAINTENANCE SUPPUES 160116 5/25/2010 67.42 ADAMS, LYLE CONTRACT REPAIR & MAINTENANCE 160117 5/25/2010 84.04 ALEX AIR APPARATUS INC OPERATING SUPPLIES 160118 5/25/2010 53.44 ALPHA WIRELESS COMMUNICATIONS 160119 5/25/2010 35.00 ALSLEBEN, ANGIE RECREATION ACTIVITY FEES 160120 5/25/2010 35.00 ALSLEBEN, BEVERLY RECREATION ACTIVITY FEES 160121 5/25/2010 7.80 AMERICAN WELDING & GAS CENTRAL GARAGE REPAIR 160122 5/25/2010 14.50 ANDERSON, MITCHELL REFUNDS & REIMBURSEMENTS 160123 5/25/2010 424.47 ARAMARK UNIFORM SERVICE SHOP MATERIALS 160124 5/25/2010 247.50 ARCTIC GLACIER PREMIUM ICE INC COST OF SALES -MISC 160125 5/25/2010 48.99 ARROWHEAD SCIENTIFIC INC OPERATING SUPPLIES 160126 5/25/2010 243.48 B & C PLUMBING & HEATING INC CONTRACT REPAIR & MAINTENANCE 160127 5/25/2010 1,682.48 BACHMAN'S OPERATING SUPPLIES 160128 5/25/2010 6,346.61 BAILEY NURSERIES OPERATING SUPPLIES 160129 5/25/2010 175.00 BATT, BRIAN RECREATION ACTIVITY FEES 160130 5/25/2010 1,150.00 BELAIR CARRIERS INC FREIGHT 160131 5/25/2010 45.20 BELLBOY CORP COST OF SALES -WINE 160132 5/25/2010 93.60 BERNICK'S FOOD SERVICE COST OF SALES -MISC 160133 5/25/2010 45.00 BOTZET, LARRY LICENSES & TAXES 160134 5/25/2010 3,118.00 BRAUN INTERTEC CORP PROFESSIONAL SERVICES 160135 5/25/2010 6,593.56 BRYAN STREICH TRUCKING FREIGHT- IN 160136 5/25/2010 81.99 BSN SPORTS COLLEGIATE PACIFIC REPAIR & MAINTENANCE SUPPUES 160137 5/25/2010 126.30 BUSHMAN, RAQUEL FOOD PRODUCTS- CONCESSION 160138 5/25/2010 506.60 BUSINESSWARE SOLUTIONS RECEIVED NOT VOUCHERED 160139 5/25/2010 27,960.451C & L DISTRIBUTING COST OF SALES -BEER # # # # # # ## 8:57:03 Page - O 160140 5/25/2010 431.28 CALIFORNIA CONTRACTORS SUPPUE OPERATING SUPPUES 160141 5/25/2010 267.83 CENTRAL HYDRAULICS CENTRAL GARAGE REPAIR 160142 5/25/2010 223.21 CENTRAL MCGOWAN OPERATING SUPPLIES 160143 5/25/2010 138.31 COMDATA CORPORATION MISCELLANEOUS 160144 5/25/2010 78.99 CONCEPT FINANCIAL GROUP CENTRAL GARAGE REPAIR 160145 5/25/2010 22.00 CORRA GROUP OTHER CONTRACTUAL 160146 5/25/2010 1,543.71 CREEKSIDE SOILS OPERATING SUPPLIES 160147 5/25/2010 107.99 CROW RIVER AUTO & TRUCK REPAIR CENTRAL GARAGE REPAIR 160148 5/25/2010 128.07 CROW RIVER PRESS INC PRINTING & PUBLISHING 160149 5/25/2010 239.00 CROW RIVER VET HOSPITAL PA OTHER CONTRACTUAL 160150 5/25/2010 38.48 CULLIGAN -METRO OPERATING SUPPLIES 160151 5/25/2010 48.00 DAAK REFRIGERATION CONTRACT REPAIR & MAINTENANCE 160152 5/25/2010 180.00 DAKOTA COUNTY TECHNICAL COLLEG TRAVEL SCHOOL CONFERENCE 160153 5/25/2010 6,82160 DAY DISTRIBUTING COST OF SALES -BEER 160154 5/25/2010 99.00 DEPT OF EMPLOYMENT & ECONOMIC TRAVEL SCHOOL CONFERENCE 160155 5/25/2010 104.00 DOMINO'S PIZZA FOOD PRODUCTS - CONCESSION 160156 5/25/2010 935 DROP -N-GO SHIPPING, INC DUE FROM HRA 160157 5/25/2010 1,600.00 DUANE BLOCK TRUCKING INC FREIGHT 160158 5/25/2010 585.60 DUANE W. NIELSEN COMPANY PROFESSIONAL SERVICES 160159 5/25/2010 3,245.21 DYNA SYSTEMS REPAIR & MAINTENANCE SUPPLIES 160160 5/25/2010 4.58 EBERT,PAT TRAVEL SCHOOL CONFERENCE 160161 5/25/2010 181.68 ECOLAB PEST ELIM RECEIVED NOT VOUCHERED 160162 5/25/2010 35.00 ECONOMIC DEVELOPMENT ASSN OF M TRAVEL SCHOOL CONFERENCE 160163 5/25/2010 545.76 ELECTION SYSTEMS & SOFTWARE CONTRACT REPAIR & MAINTENANCE 160164 5/25/2010 470.25 ELECTRIC MOTOR CO RECEIVED NOTVOUCHERED 160165 5/25/2010 1,292.00 EVERETT& VANDERWIEL PULP PROFESSIONAL SERVICES 160166 5/25/2010 315.00 EXTREME BEVERAGE LLC COST OF SALES -MISC 160167 5/25/2010 572.05 FARM -RITE EQUIPMENT CENTRAL GARAGE REPAIR 160168 5/25/2010 61.88 FARMER BROTHERS COFFEE OPERATING SUPPLIES 160169 5/25/2010 486.99 FASTENAL COMPANY RECEIVED NOT VOUCHERED 160170 5/25/2010 428.47 FINANCE & COMMERCE ADVERTISING 160171 5/25/2010 28.00 FIRE SAFETY USA, INC REPAIR & MAINTENANCE SUPPLIES 160172 5125/2010 110.00FIRST CHOICE FOOD & BEVERAGE S OPERATING SUPPUES 160173 5/25/2010 50.00 FOGG, MIKE OTHER CONTRACTUAL 160174 5/25/2010 10.74 FRONTIER PRECISION INC OFFICE SUPPLIES 160175 5/25/2010 199.73 G & K SERVICES OPERATING SUPPLIES 160176 5/25/2010 635.73 G R DANIELS TRUCKING INC CENTRAL GARAGE REPAIR 160177 5/25/2010 30,66 GALLS AN ARAMARK CO UNIFORMS & PERSONAL EQUIP 160178 5/25/2010 3,200.00 GAVIN, OLSON & WINTERS, LTD PROFESSIONAL SERVICES 160179 5/25/2010 178.25 GEMPLER'S INC OPERATING SUPPLIES 160180 5/25/ 2010 40.00 GIFFERSON, TOM TRAVEL SCHOOL CONFERENCE 160181 5/25/2010 312.96 GLACIAL RIDGE WINERY COST OF SALES -WINE 160182 5/25/2010 71.29 GODFATHER'S PIZZA FOOD PRODUCTS -CONCESSION 160183 5/25/2010 300.00 GOVERNMENT TRAINING SERVICES( TRAVEL SCHOOL CONFERENCE 160184 5/25/2010 150.00 GRAFF, JANELLE RECREATION ACTIVITY FEES 160185 5/25/2010 328.50 GRAINGER REPAIR & MAINTENANCE SUPPLIES 160186 5/25/2010 638.00 GRAND PERE WINES INC COST OF SALES -WINE 160187 S/25/2010 371.93 GRANIT BRONZ IMPROV OTHER THAN BLDGS 160188 5/25/2010 6,786.68 GREAT LAKES ENTERPRISES INC RECEIVED NOT VOUCHERED 160189 5/25/2010 240.00 GRIEF, JOHN COST OF SALES -MISC 160190 5/25/2010 3,933.54 HACH COMPANY OTHER CONTRACTUAL 160191 5/25/2010 143.25 HAGER JEWELRY INC. OPERATING SUPPLIES 160192 5/25/2010 15.00 HAMMOND, MICHELLE TRAVEL SCHOOL CONFERENCE 160193 5/25/2010 1,324.00 HANSEN DIST OF SLEEPY EYE CO5T OF SALES -BEER 160194 5/25/2010 955.00 HANSEN GRAVEL WASTEWATER TREATMENT 160195 5/25/2010 175.00 HASSETT, PAUL RECREATION ACTIVITY FEES 160196 5/25/2010 104.99 HAUGEN, KATHERINE UNIFORMS & PERSONAL EQUIP 160197 5/25/2010 7,860.45 HCVN -N CABLE TV 160198 5/25/2010 111,909.62 HEALTH PARTNERS EMPL.HEALTH & INS. BENEFIT 160199 5/25/2010 294.13 HENRY'S WATERWORKS INC EQUIPMENT PARTS 160200 5/25/2010 819.04 HENRYS FOODS INC FOOD PRODUCTS - CONCESSION 160201 5/25/2010 413.25 HEUN ENTERPRISES INC COST OF SALES- LIQUOR 160202 5/25/2010 197.72 HEWLETT - PACKARD CO OPERATING SUPPLIES 160203 5/25/2010 236.84 HILLYARD /HUTCHINSON OPERATING SUPPLIES 160204 5/25/2010 600.00 HOLLER OLSEN & SON IMPROVEMENTS TO LAND 160205 5/25/2010 369.09 HOLT MOTORS INC CENTRAL GARAGE REPAIR 160206 5/25/2010 600.00 HRA HOUSING REHAB LOANS 160207 5/25/2010 59.99 HUTCH SPORT SHOP UNIFORMS & PERSONAL EQUIP U 160208 5/25/2010 1,339.00 HUTCHINSON AREA HEALTHCARE PROFESSIONAL SERVICES 160209 5/25/2010 9,745.01 HUTCHINSON CO -OP MOTOR FUELS & LUBRICANTS 160210 5/25/2010 2,648.48 HUTCHINSON LEADER PRINTING & PUBLISHING 160211 5/25/2010 332.00 HUTCHINSON MEDICAL CENTER MISCELLANEOUS 160212 5/25/2010 147.16 HUTCHINSON WHOLESALE CENTRAL GARAGE REPAIR 160213 5/25/2010 5,927.58 HUTCHINSON, CITY OF REFUSE - RECYCLING 160214 5/25/2010 400.00 1 & K CONCRETE SAWING & CORING CONTRACT REPAIR & MAINTENANCE 160215 5/25/2010 1,045.69 JEFF MEEHAN SALES INC ACCURED COMMISSIONS PAYABLE 160216 5/25/2010 444.34 JEFF'S ELECTRIC CONTRACT REPAIR & MAINTENANCE 160217 5/25/2010 36.00 JERABEK MACHINE SHOP SMALL TOOLS 160218 5/25/2010 690.63 JERRY'S TRANSMISSION SERVICE CENTRAL GARAGE REPAIR 160219 5/25/2010 20,743.23 JOHNSON BROTHERS LIQUOR CO. COST OF SALES - LIQUOR 160220 5/25/2010 400.00 J0RDAHL, JIM OPERATING SUPPLIES 160221 5/25/2010 328.00 JUUL CONTRACTING CO CONTRACT REPAIR & MAINTENANCE 160222 5/25/2010 178.91 KAHNKE BROTHERS NURSERY OPERATING SUPPLIES 160223 5/25/2010 175.00 KAMM, RICK RECREATION ACTIVITY FEES 160224 5/25/2010 98.95 KEMPFERT, MICALIE UNIFORMS &PERSONALEQUIP 160225 5/25/2010 21.82 KNIFE RIVER REPAIR & MAINTENANCE SUPPLIES 160226 5/25/2010 315.00 KOHLS SWEEPING SERVICE RECEIVED NOT VOUCHERED 160227 5/25/2010 795.00 KOLV KIDD ADVERTISING 160228 5/25/2010 121.94 KOSEK, RICHARD UNIFORMS & PERSONAL EQUIP 160229 5/25/2010 5,000.00 KOTZER, KIM LOAN 160230 5/25/2010 2,000.00 KOTZER, STEVE LOAN 160231 5/25/2010 3,415.00 KRISTICO, INC FREIGHT 160232 5/25/2010 721.19 L & P SUPPLY CO RECEIVED NOT VOUCHERED 160233 5/25/2010 95.00 LARS0N, QUENTIN UNIFORMS & PERSONAL EQUIP 160234 5/25/2010 3,987.06 LEAGUE OF MN CITIES -INS TRUST WORKERS COMP INSURANCE 160235 5/25/2010 1,451.28 LEXISNEXIS OPERATING SUPPLIES 160236 5/25/2010 72.61 LOCATORS &SUPPLIES SAFETY SUPPLIES 160237 5/25/2010 19,655.15 LOCHER BROTHERS INC COST OF SALES -BEER 160238 5/25/2010 24,127.00 LOGIS DATA PROC EQUIPMENT RENTAL 160239 5/25/2010 462.00 LYNDE & MCLEOD INC RECEIVED NOT VOUCHERED 160240 5/25/2010 219.64 M -R SIGN SIGNS & STRIPPING MATERIALS 160241 5/25/2010 6,735.07 MARLIN LEASING RENTALS 'O 160242 5/25/2010 330.49 MAYTAG LAUNDRY & CAR WASH PROFESSIONAL SERVICES 160243 5/25/2010 12.36 MCKAY, KAREN OPERATING SUPPLIES 160244 5/25/2010 218.20 MCLEOD COOP POWER ASSN UTILITIES 160245 5/25/2010 954,353.22 MCLEOD COUNTY HIGHWAY DEPT. ADAM ST PROJ REIMBURSEMENT 160246 5/25/2010 46.00 MCLEOD COUNTY RECORDER PRINTING & PUBUSHING 160247 5/25/2010 21.22 MCLEOD COUNTY RECORDER MISCELLANEOUS 160248 5/25/2010 46.00 MCLEOD COUNTY RECORDER MISCELLANEOUS 160249 5/25/2010 46.00 MCLEOD COUNTY RECORDER MISCELLANEOUS 160250 5/25/2010 46.00 MCLEOD COUNTY RECORDER MISCELLANEOUS 160251 5/25/2010 150.48 MEOTOX DIAGNOSTICS, INC OPERATING SUPPLIES 160252 5/25/2010 40.90 MEEKER COUNTY SHERIFF'S OFFICE OTHER CONTRACTUAL 160253 5/25/2010 7,194.04 MEEKER WASHED SAND &GRAVEL RECEIVED NOT VOUCHERED 160254 5/25/2010 80735 MENARDS HUTCHINSON SMALL TOOLS 160255 5/25/2010 28.50 MESSNER, KEN UNIFORMS & PERSONAL EQUIP 160256 5/25/2010 355.41 METRO ATHLETIC SUPPLY INC REPAIR & MAINTENANCE SUPPLIES 160257 5/25/2010 164.00 MIDCOUNTRY BANK PUBLIC SAFETY REIMBURSEMENT 160258 5/25/2010 96.00 MINNEAPOLIS, CITY OF OTHER CONTRACTUAL 160259 5/25/2010 194.50 MINNESOTA ASSN OF CEMETERIES DUES & SUBSCRIPTIONS 160260 5/25/2010 85.00 MINNESOTA DEPT OF LABOR & IND LICENSES & TAXES 160261 5/25/2010 33.50 MINNESOTA DEPT OF MOTOR VEHICL MISCELLANEOUS 160262 5/25/2010 249.00 MINNESOTA LAWYER DUES & SUBSCRIPTIONS 160263 5/25/2010 75.00 MINNESOTA POLLUTION CONTROL AG OTHER CONTRACTUAL 160264 5/25/2010 SEAS MINNESOTA SHREDDING CONTRACT REPAIR & MAINTENANCE 160265 5/25/2010 220.00 MINNESOTA SPORTS FEDERATION MISCELLANEOUS 160266 5/25/2010 30.00 MINNESOTA STATE BAR ASSOC TRAVEL SCHOOL CONFERENCE 160267 5/25/ 2010 849.00 MINNESOTA STATE HORTICULTURAL RECEIVED NOT VOUCHERED 160268 5/25/2010 2,574.60 MINNESOTA VALLEY TESTING LAB OTHER CONTRACTUAL 160269 5/25/2010 48.16 MORAN USA, LLC COST OF SALES -MISC 160270 5/25/2010 38.00 MORGANDO, ERIC & CARRIE RECREATION ACTIVITY FEES 160271 5/25/2010 125.00 MOYER, CYNTHIA OPERATING SUPPUES 160272 5/25/2010 199.61 NAGEL, JOSEPH TRAVEL SCHOOL CONFERENCE 160273 5/25/2010 5,491.90 NATIONAL BARK SALES RECEIVED NOT VOUCHERED 160274 5/25/2010 712.95 NATIONAL PEN CORPORATION OPERATING SUPPUES 160275 5/25/2010 140.00 NATIONAL RECREATION & PARKASS I DUES & SUBSCRIPTIONS O 160276 5/25/2010 175.00 NEUMANN, MELISSA RECREATION ACTIVITY FEES 160277 5/25/2010 81.40 NORTH CENTRAL LABORATORIES OPERATING SUPPLIES 160278 5/25/2010 500.00 NORTH DAKOTA DEPT OF AG DUES & SUBSCRIPTIONS 160279 5/25/2010 456.14 NORTHERN SAFETY TECHNOLOGY CENTRAL GARAGE REPAIR 160280 5/25/2010 626.85 NORTHERN STATES SUPPLY INC SMALL TOOLS 160281 5/25/2010 779.86 O'REILLY AUTO PARTS EQUIPMENT PARTS 160282 5/25/2010 5,341.00 OBERG FENCE CO IMPROV OTHER THAN SLOGS 160283 5/25/2010 37.00 OFFICE OF ENTERPRISE TECHNOLOG TELEPROCESSING EQUIP 160284 5/25/2010 310.17 OLSON'S LOCKSMITH OPERATING SUPPLIES 160285 5/25/2010 48.81 OLSON, JOHN SIGNS & STRIPPING MATERIALS 160286 5/25/2010 2,188.10 PAUSTIS &SONS WINE CO COST OF SALES -WINE 160287 5/25/2010 30.00 PEARSON, CATHERINE RECREATION ACTIVITY FEES 160288 5/25/2010 27.00 PEARSON, RENA SR CENTER TRIP REVENUE 160289 5/25/2010 4,275.00 PEAT INC. 160290 5/25/2010 9,670.33 PHILLIPS WINE &SPIRITS COST OF SALES- LIQUOR 160291 5/25/2010 37,007.75 PIONEERLAND LIBRARY SYSTEM OTHER CONTRACTUAL 160292 5/25/2010 1,508.16 PLAISTED COMPANIES RECEIVED NOT VOUCHERED 160293 5/25/2010 242.00 POSTMASTER POSTAGE 160294 5/25/2010 1,333.80 PRO CARE SERVICES INC CONTRACT REPAIR & MAINTENANCE 160295 5/25/2010 198.77 QUADE ELECTRIC OPERATING SUPPLIES 160296 5/25/2010 1,840.00 QUALITY FLOW SYSTEMS CONTRACT REPAIR & MAINTENANCE 160297 5/25/2010 7,636.32 QUAUTY WINE & SPIRITS CO. COST OF SALES -WINE 160298 5/25/2010 58.66 QU17NOS OPERATING SUPPLIES 160299 5/25/2010 1,109.60 R-I.L. TRANSFER FREIGHT 160300 5/25/2010 216.42 RAMY TURF PRODUCTS LANDSCAPE MATERIALS 160301 5/25/2010 3,261.13 RBSCOTT EQUIPMENT RECEIVED NOT VOUCHERED 160302 5/25/2010 14,300.39 REINER ENTERPRISES, INC FREIGHT - IN 160303 5/25/2010 629.97 RUNNING'S SUPPLY REPAIR & MAINTENANCE SUPPLIES 160304 5/25/2010 686.80 SAM'S CLUB FOOD PRODUCTS- CONCESSION 160305 5/25/2010 12.00 SCHIEBEL, RICHARD RECREATION ACTIVITY FEES 160306 5/25/2010 879.85 SCHMELING OIL CO MOTOR FUELS & LUBRICANTS 160307 5/25/2010 12100 SHAW, KAREN PROFESSIONAL SERVICES 160308 5/25/2010 523.57 SHERWIN WILLIAMS ST CLOUD SIGNS& STRIPPING MATERIALS 160309 5/25/2010 129.27 SHOPKO OFFICE SUPPLIES 160310 5/25/2010 54.00 SIMONS, TED &JUDY SR CENTER TRIP REVENUE 160311 5/25/2010 43.60 SORENSEN'S SALES & RENTALS RECEIVED NOT VOUCHERED 160312 5/25/2010 79.00 SPS COMMERCE 160313 5/25/2010 9,963.78 ST. JOSEPH'S EQUIPMENT INC CENTRAL GARAGE REPAIR 160314 5/25/2010 160.31 STANDARD PRINTING PRINTING & PUBLISHING 160315 5/25/2010 2,551.00 STAPLES ADVANTAGE RECEIVED NOTVOUCHERED 160316 5/25/2010 218.20 STATE OF MINNESOTA DEPT OF LAB PROFESSIONAL SERVICES 160317 5/25/2010 841.17 STRATEGIC EQUIPMENT OPERATING SUPPLIES 160318 5/25/2010 240.00 STREICH TRUCKING FREIGHT - IN 160319 512512010 528.45 SUBWAYWEST FOOD PRODUCTS- CONCESSION 160320 5/25/2010 1,885.00 TEK MECHANICAL PROFESSIONAL SERVICES 160321 5/25/2010 275.00 TNT FIREWORKS CONDITIONAL USE PERMITS 160322 5/25/2010 35.83 TRANSPORTATION SAFETY APPAREL SAFETY SUPPUES 160323 5/25/2010 419.38 TRI COUNTY WATER OPERATING SUPPLIES 160324 5/25/2010 9,620.00 TWIN CITY PALLETS INC. RECEIVED NOT VOUCHERED 160325 5/25/2010 2,737.82 TWO WAY COMMUNICATIONS INC SMALLTOOLS 160326 5/25/2010 4,471.65 U.S. WATER SERVICES CHEMICALS & PRODUCTS 160327 5/25/2010 298.39 UNITED LABORATORIES CLEANING SUPPLIES 160328 5/25/2010 45.00 UNIVERSITY OF MINNESOTA TRAVEL SCHOOL CONFERENCE 160329 5/25/2010 98.00 UNIVERSITY OF MINNESOTA PROFESSIONAL SERVICES 160330 5/25/2010 1,679.34 URBAN COMMUNICATIONS RENTALS 160331 5/25/2010 1,640.17 USA BLUE BOOK SMALLTOOLS 160332 5/25/2010 23.46 VACUUM GALLERY OPERATING SUPPLIES 160333 5/25/2010 13.15 VALLEY NATIONAL GASES LLC REPAIR & MAINTENANCE SUPPLIES 160334 5/25/2010 9,041.30 VIKING BEER COST OF SALES -BEER 160335 5/25/2010 251.30 VIKING COCA COLA COST OF SAUMMISC 160336 5/25/2010 640.00 VIKING SIGN & GRAPHICS INC SIGNS & STRIPPING MATERIALS 160337 5/25/2010 722.00 VINOCOPIA INC COST OF SALES- LIQUOR 160338 5/25/2010 11,122.23 WASTE MANAGEMENT- SAVAGE REFUSE - LANDFILL CHARGES 160339 5/25/2010 4,664.80 WASTE MANAGEMENT- SPRUCE RIDGE REFUSE - LANDFILL CHARGES 160340 5/25/2010 638,94 WASTE MANAGEMENT -TC WEST UTILITIES 160341 5/25/2010 60.00 WELCOME NEIGHBOR ADVERTISING 160342 5/25/2010 1,785.00WEST OAK TREE MOVERS I IMPROV OTHER THAN BLDGS 160343 5/25/2010 786.06 WEST PUBLISHING PAYMENT CTR OPERATING SUPPLIES 160344 5/25/2010 382.40 WINE COMPANY, THE FREIGHT 160345 5/25/2010 294.00 WINE MERCHANTS INC COST OF SALES -WINE 160346 5/25/2010 15,938.38 WIRTZ BEVERAGE MINNESOTA COST OF SALES- LIQUOR 160347 5/25/2010 377.26 WM MUELLER & SONS STREET MAINT.MATERIALS 160348 5/25/2010 374.58 WM MUELLER &SONS STREET MAINT.MATERIALS 160349 5/25/2010 6,605.20 WM MUELLER & SONS CONTRACT REPAIR & MAINTENANCE 160350 5/25/2010 7,373.01 WORK CONNECTION, THE OTHER CONTRACTUAL 160351 5/25/2010 20.00 YOCH, KRISTA RECREATION ACTIVITY FEES 160352 5/25/2010 52.00 ZHERDETSKY, DMITRI TRAVELSCHOOL CONFERENCE 160353 5/25/2010 133.01 AMERICAN FAMILY INS CO. ACCRUED LIFE INSURANCE 160354 5/25/2010 500.79 H.A.R.T. ACCRUED DEFERRED COMP 160355 5/25/2010 2,216.15 ICMA RETIREMENT TRUST ACCRUED DEFERRED COMP 160356 5/25/2010 1,709.60 ING LIFE & ANN CO. ACCRUED DEFERRED COMP 160357 5/25/2010 50.07 LIFE INSURANCE COMPANY OF AMER ACCRUED LIFE INSURANCE 1,521,494.23 Grand Total Payment Instrument Totals Check Total 1 1,521,494.23 Total Payments 1 1,521,494.23 1 V ELECTRONIC FUNDS TRANSFERS COUNCIL MEETING 05/25/10 TAX FUND PAYABLETO AMOUNT FUEL HATS MN DEPT OF REV $1,796.46 LIQUOR LIQUOR MN DEPT OF REV $38,085.00 SALES PRCE CIVIC ARENA MN DEPT OF REV $689.00 USE WATER SEWER CREEKSIDE MN DEPT OF REV $11,412.00 G: \finance\forms \cm electronicfundstransfers.xls �J) PAYROLL DATE: 05/21/2010 Period Ending Date: 05/15/2010 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT ACCT# NAME DESCRIPTION $23,436.41 9995.2034 WITH. TAX Employee Contribution - Federal Tax ACCOUNT $12,706.19 9995.2240 Employee Contribution - Soc. Security $3,733.55 9995.2242 Employee Contribution - Medicare $39,876.15 Sub -Total - Employee Contribution $12,706.19 9995.2240 Employer Contribution - Social Security $3,733.55 9995.2242 Employer Contribution - Medicare Per Journal Entries Difference Fica $ 25,412.38 $16,439.74 Sub -Total - Employer Contribution Medicare $ 7,467.10 Withholding $ 23,436.41 $56,315.89 Grand Total - Withholding Tax Account Total $ 56,315.89 $0.00 $10,885.22 9995.2035 MN DEPT OF REVENUE State Tax $ 10,885.22 $0.00 $17,052.99 9995.2241 PERA Employee Contribution - Pension Plan $21,613.48 9995.2241 Employer Contribution - Pension Plan $38,666.47 Sub -Total - PERA $26.01 9995.2243 PERA -DCP Employee Contribution - Pension Plan $26.01 9995.2241 Employer Contribution - Pension Plan Para $ 38,692.48 $52.02 Sub - Total - DCP DCP $ 26.01 $38,718.49 GRAND TOTAL -PERA Total $ 38,718.49 $0.00 Finance Director Approval uy) Hutc hinson Area H Care ____ /tuhrlyinsrrn Compti iuiry flospitrrl Burns Manor.% }using Xonte • Dassel Atrdicai Conger ]095 Highway 15 Stwth Hutchinson, MN 55350 (320) 234_5000 May 18, 2010 City Council Members City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 Re: HHC Annual Report to the City Dear Council Members, Attached are the documents that meet Hutchinson Health Care's annual reporting requirement. As you can see, HHC continues to satisfy the terms of our lease. I look forward to presenting more details to you at your meeting on May 25 If you have any questions before then, please feel free to call me at 234 -4753. Thank you. Sincerely, Steven Mulder, MD President and CEO Enclosures: • 2009 Annual Standard Report to City of Hutchinson • Joint Commission Accreditation Certificate • Bruns Manor Nursing Home License • Board/CEO Letter Regarding Events of Default cc: Gary Plotz Marc Sebora • HUTCHINSON AREA HEALTH CARE 2009 Annual Standard Report to City of Hutchinson In accordance with the terms of the Lease and Agreement between the City of Hutchinson and Hutchinson Health Care dated December 31, 2007 (the "Lease "), and the Amended and Restated Bylaws of Hutchinson Health Care effective the same date (the "Bylaws "), Hutchinson Health Care d/b /a Hutchinson Area Health Care (the "Hospital ") hereby reports and certifies as follows: Compliance with Operating Parameters (see Bylaws, Exhibit A): (1) Maximum Annual Debt Coverage Ratio' of at least 1.3 times 2009 Performance: 334 times The Hospital has ® satisfied / ❑ not satisfied this parameter. (2) Cash to Debt Ratio of at least 50 percent 2009 Performance: 106 percent The Hospital has ® satisfied / ❑ not satisfied this parameter. (3) Days Cash on Hand of 60 days 2009 Performance: 127 days The Hospital has ® satisfied / ❑ not satisfied this parameter. 'Net Revenues for a Fiscal Year divided by the Maximum Armual Pnncipal and interest Requirement due in future fiscal years. The ratlo is to be computed based on this corporation's audited financial statements. For any computation that requires reference to one or more Fiscal Years prior to the effective date of the Lease Agreement, the ratio is to be computed using the Net Revenues and Maximum Principal and Interest Requirement from the applicable Fiscal Year audited financial statements of the City enterprise Hutchinson Arcs Health Care." ' "For any Fiscal Year, shall mean the ratio of (1) Unrestricted Liquid Funds of the corporation to(2) the Long -Term Debt less cash or investments restricted under any Indenture (shat has been excluded from Unrestricted Liquid Funds) of the corporation, all as shown in the audited fmanctial statements of the corporation for any Fiscal Year." ' "[Tihe result of dividing the Unrestricted Liquid Funds of the corporation by daily oporndng expenses Daily operating expenses is computed by dividing Total Operating Expenses less depreciation and amortivadon expense for such Fiscal Year by the number of days in that Fiscal Year. =0* (4) Operating Margin of at least 1.5 percent in at least 1 of the last 2 Fiscal Years 2009 Performance: 4.8 percent Prior Year's Performance (2008): 43 percent The Hospital has ® satisfied / ❑ not satisfied this parameter. (1) Maximum Annual Debt Coverage Ratio of at least 1.15 times in at least 1 of the last 3 Fiscal Years 2009 Performance: 334 times Prior Year's Performance (2008): 3.28 times Neat Prior Year's Performance (2007). 2.32 times The Hospital has ® satisfied / ❑ not satisfied this parameter. (2) Cash to Debt Ratio of at least 30 percent 2009 Performance: 106 percent The Hospital has ® satisfied / ❑ not satisfied this parameter. (3) Days Cash on Hand of 45 days 2009 Performance: 127 days The Hospital has ® satisfied / ❑ not satisfied this parameter. (4) Operating Margin of at least 1.5 percent in at least 1 of the last 3 Fiscal Years 2009 Performance: 4.8 percent Prior Year's Performance (2008): 4.3 percent Next Prior Year's Performance (2007): 3 percent The Hospital has ® satisfied / ❑ not satisfied this parameter. ' "The sum of Total Operating Revenues toss Total Operwing Expense¢ divided by Total Operating Revenues for a Fiscal Year The ratio is io be computed based on this corporation's audited financial statements. For the two Fiscal Years immediately after the effective date of the Lowe Agreement, the prior year(s) ratio is to be computed using the Total Operating Revenues and Total Operating Expenses from the applicable Fiscal Year audited financial statements of Hutchinson Area Health Care." ' "Each 12 month period ending on the date specified in the Bylaws of this corporation. Currently, the fiscal year ends on December 31." 01414 II. Compliance with Lease Reporting Requirements (see Section 18.13 of Lease): A. Checklist of documentation to be delivered to the City: (1) 2009 audited financial statements: ❑ Attached ® E- mailed 05/13/ 2010 to Jeremy Carter (2) Proof of continued health care accreditation(s): 2008 -11 Certificate of Joint Commission Accreditation: Bums Manor Nursing Home Licensing and Certification ® Attached ❑ Delivered _/ _/ _ (3) Board/CEO letter regarding Events of Default: ® Attached ❑ Delivered —/ —/ _ (4) Documents provided to and from Moody's, Standard & Poor's, and like agencies evaluating the financial and operating performance of the Hospital or the Health Care System: ❑Attached ❑ Delivered — / _/ _ ® Not applicable for 2009 m.0 307W2 of 0 Hutchinson Area Health Care Hutchinson, MN has been Accredited by The Joint Commission W has su,rLYcd rnm orpni. uon and :ounJ it to rt rho mqui-rrvm for the I fospiral Accreditation Program November 25, 2008 is cjlcom-arik -and fee up to 39 rrrond . qw:aY 4 !' 1 111 euc M.'d pnrv-iod dirvcdy rceUj,rw i M.JETMIM ar } aormimum a K, Tt,� o 4 OCU =6 , wand &prmvV V* of Medicare Provider 4 24 -5114 August 5, 2009 Ms. Linda Krentz Adminishator Bums Manor Nursing Home 135 North High Drive Hutchinson, Minnesota 55350 Dear Ms. Krentz: The Minnesota Department of Health assists the Centers for Medicare and Medicaid Services (CMS) by surveying skilled nursing facilities and nursing facilities to determine whether they meet the requirements for partcipation. To participate as a skilled nursing facility m the Medicare program or as a nursing facility in the Medicaid program, a provider must be in substantial compliance with each of the requirements established by the Secretary of Health and Human Services found in 42 CFR part 483, Subpart B. Based upon your fdcaity being in substantial compliance, we are recommending to CMS that your facility be recertified for participation in the Medicare and Medicaid program. Effective July 13, 2009 the above facility is certified for: 120 Skilled Nursing Facility/Nursing Facility Beds Your facility's Medicare approved area consists of all I20 skilled nursing facility beds. We have recommended CMS approve the waivers that you requested for the following Life Safety Code Requirements: K67. If you are not in compliance with the above requirements at the time of your next survey, you will be required to submit a Plan of Correction for these deficwncy(ies) or renew your request for waiver in order to continue your participation in the Medicare Program. You should advise our office of any changes in staffing, services, or organization, which might affect your certification status. If, at the time of your =a storey, we find your facility to not be in substantial compliance your Medicare and Medicaid provider agreement may be subject to con - renewal or termination. CkacW Infonnallon: (651) 201 -5000 • TDDIM: (651) 201 -5797 • Mfnnesoa Relay Saviour. (800) 627-3529 www,hWtb. mn us For dimWons to any of the MDII locatioas, car ( 651) 201 -50110 Y An Fgoa1 pppommity grnooya 0 burns Manor Nsg Home August 5, 2009 Page 2 Please contact me if you have any questions. Sincerely, C w Colleen B. Leach, Program Specialist ProL,ram Assurance Unit, Licensing and Certification Program Division of Compliance Monitoring Minnesota Department of Health P.O. Box 64900 St. Paul, Minnesota 55164 -0900 Telephone #: (651)201 4 l 17 Fax #: (651)215 -9697 cc: Licensing and Certification File V Hutchinson Area Health Care 1-fxdc Collimlirrifp Burns hranor'.Vursing Home • Dasael ,Nedica! Cenler 1095 Hlghaav 15 South Hurchin, )n. MN 55350 (320) 23-i -:;000 May 18, 2010 City Council Members City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 Re: Hutchinson Health Care aoard/CEO Letter Pursuant to Lease regarding Events of Default Dear Council Members: On behalf of the Board of Directors of Hutchinson Health Care, a Minnesota nonprofit corporation doing business as Hutchinson Area Health Care ( "HAHC "), we hereby state that nothing has come to our attention to indicate that an Event of Default (as defined in that certain Lease and Agreement between the City of Hutchinson and Hutchinson Health Care dated December 31, 2007 (the "Lease°) has occurred that has not been cured pursuant to Section 20.1 of the Lease. Yours very 41y, Michael I Muefler Chair of Board, Hutchinson Health Care � Steven Mulder, MD Chief Executive Officer Hutchinson Health Care 0 § 54.02 DEFINITIONS. IMPERVIOUS AREA. A constructed hard surface that either prevents or retards the entry of water into the soil, and causes water to run off the surface in greater quantities and at an increased rate of flow than existed prior to development. Examples Impervious areas include, but are not limited to , rooftops, roof overhangs sidewalks, patios, decks driveways, parking lots, storage areas and concrete, asphalt, or gravel parking lots and roads. st �) § 152.041 STORM WATER MANAGEMENT. The following general and specific standards shall apply. (A) General standards. (1) When possible, existing natural drainageways, wetlands and vegetated soil surfaces must be used to convey, store, filter and retain storm water runoff before discharge to public waters. (2) Development must be planned and conducted in a manner that will minimize the extent of disturbed areas, runoff velocities and erosion potential, and reduce and delay runoff volumes. Disturbed areas must be stabilized and protected as soon as possible and facilities or methods used to retain sediment on the site. (3) When development density, topographic features and soil and vegetation conditions are not sufficient to adequately handle storm water runoff using natural features and vegetation, various types of constructed facilities such as diversions, settling basins, skimming devices, dikes, waterways and ponds may be used. Preference must be given to designs using surface drainage, vegetation and infiltration rather than buried pipes and man-made materials and facilities. (B) Specific standards. (1) Impervious surface coverage of lots must not exceed 25% of the lot area subject to the provisions of § I52.108(D) (2) When constructed facilities are used for storm water management, documentation must be provided by a qualified individual that they are designed and installed consistent with the field office technical guide of the local soil and water conservation districts. (3) New constructed storm water outfalls to public waters must provide for filtering or settling of suspended solids and skimming of surface debris before discharge. ('89 Code, Chapter 11, App. A) (Ord. 92 -56, passed 4- 14 -92) Penalty, see § 10.99 § 152.108 VARIANCES. (A) Variances may only be granted in accordance with M.S. Chapter 462, as it may be amended from time to time, as applicable. A variance may not circumvent the general purposes and intent of this chapter. No variance may be granted that would allow any use that is prohibited in the zoning district in which the subject property is located. Conditions may be imposed in the granting of a variance to ensure compliance and to protect adjacent properties and the public interest. In considering a variance request, the Planning Commission and City Council must also consider whether the property owner has reasonable use of the land without the variance, whether the property is used seasonally or year- round, whether the variance is being requested solely on the basis of economic considerations, and the characteristics of development on adjacent properties. (B) The Planning Commission and City Council shall hear and decide requests for variances in accordance with the rules that it has adopted for the conduct of business. When a variance is approved after the Department of Natural Resources has formally recommended denial in the hearing record, the notification of the approved variance required in § 152.109(B) below shall also include the Planning Commission and City Council's summary of the public record and testimony and the findings of facts and conclusions which supported the issuance of the variance. (C) For existing developments, the application for variance must clearly demonstrate whether a conforming sewage treatment system is present for the intended use of the property. The variance, if issued, must require reconstruction of a nonconforming sewage treatment system by an MPCA certified installer. A variance from the impervious surface requirements contained in 052.041(13)(1) is not required for the alteration or addition of structures and appurtenances to lots in the shoreland district if the impervious surface coverage of a lot does not exceed 50% and if the following conditions are met: (1) The lot has been developed prior to July 1, 2010; and, (2) Any changes to structures or fixtures on the lot or appurtenances thereto do not increase the overall impervious surface coverage of the lot as calculated by the Building Official at the time the building or other appropriate permit is applied for. ('89 Code, Chapter 11, App. A) (Ord. 92 -56, passed 4- 14 -92) <�U) SHORELAND MANAGEMENT § 152.007 DEFINITIONS. Option 1 HEIGHT OF BUILDING. The y e i4 ieal di bet the hi a dj o i n i ng g a le at the b e ton feet ab the !a ,.-.., and level ,, hiehe is le w e f , a.,,l he highest p o i n t o f a flat feef e.. a e hei o f the hight gable f Y h d ki ed f [' a b height 6 ga The vertical distance measured from the sidewalk level, or its equivalent established ground surface, opposite the middle of the front of the building to the highest point of the roof for flat roofs, to the deck line for mansard roofs and to the mean height level (between eaves and ridge) for gable and hip roofs. Option 2 HEIGHT OF BUILDING. The maximum height of a building shall be determined by the lower of the following measurements: The vertical distance between the highest adjoining ground level at the building or ten feet above the lowest ground level, whichever is lower, and the hi po i..t e f a flat reef of a v e r-ag e hei o f the hi g able o f a pitehed of kipped f to the highest point of the roof for flat roofs, to the deck line for mansard roofs and to the mean height level (between eaves and ridge) for gable and hip roofs or, 2. The vertical distance measured from the sidewalk level, or its equivalent established ground surface, opposite the middle of the front of the building (to the highest point of the roof for flat roofs, to the deck line for mansard roofs and to the mean height level (between eaves and ridge) for gable and hip roofs), whichever is lower. su) MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Dan Hatten, Director of Police & Emergency Service DATE: May 18, 2010 RE: Communications - Parking Ordinance This memorandum is to inform you that the Park Towers Apartment complex is closing their parking lot for construction. This project is expected to last until approximately August 1, 2010. 1 have given authorization for the residents of this complex to park in the municipal lot located at 216 Franklin Street SW in the interim. The parking restriction for this particular lot of "No Parking - 2:00 a.m. to 6:00 a.m." will be lifted during the construction. /lkg 2010 -01 -0013 W-C-A) ORDINANCE NO. 10 -0548 — AN ORDINANCE REGULATING THE KEEPING OF HONEYBEES WITHIN THE CITY LIMITS OF HUTCHINSON THE CITY OF HUTCHINSON HEREBY ORDAINS: § 93.50 RULES AND REGULATIONS PERTAINING TO THE KEEPING OF HONEYBEES A. Permit Required No person shall keep, maintain, or allowed to be any hive or other facility for the housing of honeybees on or in any property in the City of Hutchinson without a permit. 2. The permit applicant must be the owner of or be the bona fide tenant of the real estate in which the permit is issued. 3- The animal control unit of Hutchinson Police Services may grant an annual permit pursuant to this section only after the applicant has met any educational requirements as established and published by Hutchinson Police Services and has received the written consent of 100% of the property owners and occupants within 150 feet of the applicant's real estate. In cases where the premises sought to be permitted is leased, consent must also be obtained from the owner of the real estate. the a plieant's p refn i ses. The a pllean4 sh be f ..able flew all ,.f,1:..g fees .J.e thei a n t a t e , t'.bbe and in su eh e the ,.ff eted beekeeping pe Fm i! ...:11 be te..... mated 30 days thefevAe. Applications to renew the permit must include updated consent forms from nei hboring property owners. 4. Any person desiring a permit for the keeping of honeybees shall apply for such permit to the animal control unit of Hutchinson Police Services. Approval of any application for the keeping of honeybees is subject to reasonable conditions prescribed by the Hutchinson animal control unit. The authority to issue, revoke, suspend, or reinstate a permit for the keeping of honeybees rests with the animal control unit of Hutchinson Police Services at any time that, in the sole discretion of Hutchinson Police Services, the permitted activity constitutes a nuisance under any city ordinance or state law B. Beekeeping Standards of Practice. In addition to any reasonable conditions placed on a permit for the keeping of honeybees by the animal control unit of Hutchinson Police Services the minimum requirements of any permit are as follows: A. Only bees of the Genus and Species Apes Mellifera may be kept. B. There shall be a maximum of one colony of bees per 4000 square feet of lot space up to a maximum of 6 colonies. All colonies are to be kept in hives with removable frames which shall be kept in sound and usable condition. C. The permit holder shall ensure that a convenient source of water is available to the colony prior to and so long as colonies remain active outside of the hive. D. All bee colonies are to be located in as close to the center of the permit holder's property as possible and in any case at a minimum distance of 25 feet from any lot line. All bee colonies are to be in a fenced -in area with at least 15 feet between the fence and the colonies. E. The permit holder shall establish and maintain a flyway barrier at least 6 feet in height. The flyway barrier may consist of a wall, fence, dense vegetation or accommodation thereof to insure that as bees enter or leave the hive they assume a vertical flight pattern. F. The permit holder shall have in force and effect at all times a policy of liability insurance in an amount not less than $300,000 specifically insuring the beekeeping activity on the permitted premises. The permit holder shall provide proof of this insurance at any time it is requested by Hutchinson Police Services. A copy of such insurance coverage is required at the time that a beekeeping permit is applied for. C. Inspection. 1. Hutchinson Police Services is authorized to conduct such inspections as it deems necessary to insure compliance with all provisions of this chapter, and shall have right of entry at any reasonable hour to the hop hive permit holder's premises and beekeeping appurtenances for this purpose. D. Hold Harmless. 1. The permit holder shall hold the City of Hutchinson harmless and shall indemnify the City of Hutchinson from any claims brought against the City related to the permit holder's beekeeping activity. Adopted by the City Council this day of ATTEST: Mayor Steven W. Cook Gary D. Plotz, City Administrator I OCst) Ordinance No. 10 -0549 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING FRANCHISE TO SKIP QUADE TO AFFIX A WALL MURAL AT 140 MAIN STREET NORTH THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants to Skip Quade, hereafter referred to as Grantee, a franchise to place a mural affixed to the north wall of a building located at 140 Main Street North and extend onto city-owned property at 146 Main Street North. Section 2. The franchise is granted for a term of 20 years commencing on the date of the acceptance of the franchise, Grantee shall file a written acceptance of the franchise with the City Administrator of the City of Hutchinson within ten (10) days after the effective date of this ordinance. The franchise shall become effective only when the acceptance has been filed and evidence of general comprehensive and liability insurance provided for in this grant of franchise has been filed and approved. In addition, a yearly filing fee of $0.00 must be paid. Furthermore, at the end of the franchise period, the City will consider renewing the franchise agreement through a separate process. Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee will ensure that the mural is kept in good condition. Should the mural fall into a state of disrepair, in the sole judgment of the Grantor, the mural will be removed by the Grantor at the expense of the Grantee. Grantee releases Grantor from any claims arising from such removal. Section 5. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Section 6. In the event that the Grantee should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 7. The City may at the point of expiration of this franchise or for public purposes request that the encroachments be removed from the rights of way at the Grantees expense. Section 8. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by the Grantee. Adopted by the City Council, this 8 th day of June, 2010. Attest: Mayor City Administrator Published in the Hutchinson Leader on First Reading: May 25, 2010 Second Reading: June 8, 2010 o (-16) Planning, Zoning, and Building Dept. Monthly Report April 2010 Building Department Permit Activities Planning. Zoning. and Building Department — Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in April Park Silver Week Of Hutchinson Towers lake Glencoe Brownton Stewart 4/2009 4/2010 2009 Year to Date 2010 Year to Date Total Number Inspections 113 170 420 464 Building Permits Issued by Type Number of Permits & Valuation Number of Permits & Valuation Number of Permits & Valuation Year to Date Number Permits & Valuation Commercial new 0 0 1 -$15,000 0 Commercial Additions/ Remodels 8-$524,500 6 - $89,000 14 - $699,600 22 - $1,169,395 Industrial (new) 0 0 0 0 Industrial Additions/Remodels 0 0 0 0 Fire Sprinkling 2-$22,623 1 -$950 4-$36,623 3 - $45,150 Total New Residential Units (Single Family, twins, townhomes) 0 1 -$203,000 0 1 -$203,000 Residential misc. additions, repairs, remodels, etc 7-$65,010 25 - $117,290 18 - $154,810 38 - $184,815 Set fee permits reside, reroof, window replacement, misc. * 61 63 109 115 Subtotal Building Permits: $612,133 $410,240 $906,033 $1,602,360 Mechanical 27-$15,521 14-$44,060 64 - $214,621 68 - $259,091 Plumbing* 6 8 21 -$13,253 25 Signs* 8 8-$56 22 18-$108 Total Permits issued and valuation 119 - $627,654 126 - $454,356 253 - $1,133,907 290 - $1,861,559 * Set fees not included in valuation Planning. Zoning. and Building Department — Other Activities Facilities Management/Maintenance Activities: Evergreen Meals served in April Park Silver Week Of Hutchinson Towers lake Glencoe Brownton Stewart 4/1-4/2 80 36 17 27 8 11 4/5/-4/9 268 172 78 138 46 74 4/12-4/16 297 174 79 137 42 78 4/19-4/23 306 182 104 183 54 67 4/26-4/30 317 162 83 149 53 62 Total 1268 726 361 634 203 292 Total Meals Served in April - 3,484 ' Educational Activities: Lenny was present at the Guidelines to Rehabilitation of Existing Buildings Seminar on April 1, 2010 and attended Fire Alarm Training April 20 through April 22, 2010. Planning, Zoning, and Building Dept. Monthly Report for April 2010 Page 2 Planning and Zoning Monthly Activities MonthNear: April, 2010 Activity Number Additional Info. Zoning Review of Building Permits 37 Zoning Review of Sin permits 8 Planning/Zoning Applications Provided Variance -630 Tyler 7 CUP — 934 Hwy 15 S CUP — 1300 Hwy 15 S Prel. & Final plat — Sitz Addition Prel. & Final plat — Southwind 4"' Add. Site Plan- Buffalo Wild Wings Site Plan — Kwik Tri Predevelopment Meetings/ 11 Planning Staff Pre - application Assistance Prospective owner— Hutch Caf6 3 meetings on 711 Shady Ridge Road Randy Anderson — Kids Inc. Joe Fredrick — Buffalo Wild Wings Gus Wurdell — Mall parking One Stop Shop — Kwik Trip One Stop Shop — Buffalo Wild Wings Met w /Gary P. & Marc S. — nonconforming structures and lots Planning Commission Applications 4 Pre]. & Final plat— Hutchinson Mall Processed Plat 3 Variance — 405 California St. CUP — Airport Building Rezone EDA properpty to 1 -1 Joint Planning Applications 2 Preliminary plat —Cripps Addition Reviewed and Processed Final plat — Johnson's Addition to Wood View Acres Zoning Enforcement Letters 1 Seasonal Outdoor Display — Runnings, Walmart, Shopko, Cash Wise MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, April 20, 2010 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Vice Chairman Chris Kovacic at 5:30 p.m. with the following members present: Christie Rock, Jim Fahey, Chad Czmowski, Dean Kirchoff , Dave Johnston and Vice Chairman Kovacic. Absent: Chairman Lofdahl Also present: Gary Plotz, City Administrator, Kent Exner, City Engineer, Marc Sebora, City Attorney and Bonnie Baumetz, Planning Coordinator 2. PLEDGE OF ALLEGIANCE 3. CONSENT AGENDA a) Consideration of Minutes dated March 16, 2010. Mr. Czmowski moved to approve the consent agenda as submitted. Seconded by Mr. Johnston. The consent agenda was approved unanimously 4. PUBLIC HEARINGS a) PRELIMINARY AND FINAL PLAT OF " HUTCHINSON MALL PLAT 3" SUBMITTED BY GUS WURDELL, CHIEF MANAGER, SOUTHERN PRAIRIE DEVELOPMENT LLC, PROPERTY OWNER Vice Chairman Kovacic opened the hearing at 5:32 p.m. with the reading of publication #7799 as published in the Hutchinson Leader on Thursday, April 8, 2010. Mr. Plotz commented on the request to for a 1 lot preliminary and final plat of Hutchinson Mall Plat 3 located in the Hutchinson Mall plat. The lot will be 1.45 acres and is located in the north east corner of the Mall plat. He explained staff had met with Mr. Wurdell and discussed the parking requirement for the Hutchinson Mall and proposed restaurant. The property owner must be able to meet all parking requirements for both plats. Mr. Plotz noted there are 141 additional parking spaces shown on the preliminary plat. The surveyor's parking note states there were 666 total parking spaces available prior to the proposed plat. There will be 135 spaces lost with the proposed plat which leaves a total of 672 parking spaces. He reported there was a parking variance approved in 1980 which required 5.5 spaces per 1000 sq. ft. of gross leasable area. Staff was informed by Mr. Wurdell that there is 121,000 sq. ft. of gross leasable area in the Hutchinson Mall. Staff calculates the number of spaces required as 665.5 spaces. The parking requirement for the proposed lot will be determined by the use. Mr. Plotz commented on the following staff recommendations: 1. Preliminary and final plat meets the requirements of the C-4 district. 2. Old pavement on the west side of the lot may not be extended to accommodate the new parking arrangement. 3. Must maintain minimum fire lanes and access. 4. Maintain 24 foot drive lane on the west side of the property and 30 foot drive lane near the building. 5. Provide dimension drawing of parking. 6. Gas meters on the west side of building nee sufficient protection. � (L6� Minutes Planning Commission —April 20, 2010 Page 2 Mr. Exner commented on the 30 foot lane dimension requirement for site line when the drive lane goes around the building. He explained the recommendation not to allow extension of the paved area to the west due to drainage. He stated 6 feet will not add to drainage problems. Discussion followed regarding the need to add curb and gutter on the west side of the parking lot. There was also discussion of snow removal since past winters there has been a large snow pile in the area of the new lot. Mr. Wurdell, co -owner of the mall, stated snow piles will be hauled to the west side of the building and removed. Mr. Exner noted there is no nuisance drainage in that area. Discussion followed on the size of the new lot to accommodate the proposed restaurant. Mr. Wurdell stated that the lot will accommodate the proposed use. He has addressed the parking hardsurface requirement. There was discussion on the placement of parking and the possibility of amending the parking variance. Mr. Plotz explained the possibility of a variance and the definition of a hardship. Ms. Rock explained she is concemed with the safety issues with the proposed tight parking. Discussion followed on the added parking stalls. Mr. Wurdell stated the parking near the building could be limited to drop off and pick up and short term parking. Joe Frederick, Buffalo Wild Wings, commented on his site plan to be presented next month. He stated the building will be 5300 sq. ft. He explained this site will give him double the requirement for parking. He commented on the arrangement of the lot. Mr. Wurdell commented on the traffic flow. Mr. Kirchoff made a motion to close the hearing. Seconded by Mr. Czmowski, the hearing closed at 5:55 p.m. Mr. Czmowski made a motion to recommend approval of the request with staff recommendations amending #4 from 30' to 24'. Discussion followed regarding the requirement to add short term parking for the spaces in the front. Seconded by Mr. Kirchoff, the motion carried unanimously. Ms. Baumetz stated this item will be placed on the City Council consent agenda at their meeting held April 27, 2010, in the Council Chambers at 5:30 p.m. b) VARIANCE TO ALLOW REPLACEMENT OF PRESENT PARKING LOT UP TO PROPERTY LINES AT ANIMAL MEDICAL CENTER INC., 405 CALIFORNIA STREET N.W., REQUESTED BY DR. JOHN FRONING. PROPERTY OWNER Vice Chairman Kovacic opened the hearing at 5:58 .m. with the reading of publication # 7799 as published in the Hutchinson Leader on Thursday, April 8, 2010. Mr. Plotz explained the property owner is requesting a variance to allow a zero foot setback to the property line for replacement of an existing parking lot at the Animal Medical Center building. The property owner has stated the parking lot is in need of repair and he would like to replace it up to the property lines on the north and west. Mr. Plotz explained the parking lot setback requirement in the C-4 district is 6 feet from the interior lot line and 10 feet from the street right of way. Mr. Plotz commented on the property owner's statement of unique circumstance as: "The lot is narrow and adequate parking cannot be achieved if we reduce the size of the parking lot to comply with the zoning ordinance setbacks" and hardship as: "We are not able to meet the minimum number of required parking spaces and we will have inadequate parking spaces for staff and clients. Without the variance and following the minimum requirements for off - street parking, we will have only 11 spaces. The variance would allow 19 spaces. (10 staff and 9 clients)." The parking calculations are based on the ordinance requirement of 5.5 spaces per 1,000 sq. ft. for commercial use and 1 space per 2,000 sq. ft. of storage use would be 20 spaces required for this building. Approximately 3,400 sq. ft. is the commercial use or veterinary clinic = 19 spaces and approximately 1700 sq. ft. of the building is storage = 1 space. ot6� Minutes Planning Commission - April 20, 2010 Page 3 Staff recommendations as follows: 1. The standards for granting a variance have been met, including the finding of undue hardship and uniqueness. The characteristics of the property were not created by the applicant and the proposed parking lot would not alter the character of the locality. 2. Provide a curb along the west side of the parking lot to prevent cars from parking into the boulevard. 3. Overlay parking spaces on plan prior to issuing a permit. John Olson, Public Works Manager, explained the need for curbing along the boulevard to delineate the driveways and parking lot from the boulevard. Dr. Froning stated he would like to redo the entire lot even the cement driveways. There is no existing delineation between the parking lot and boulevard. He had no plan for curbing on the west side. He commented on the number of existing spaces along the building and proposed spaces. Mr. Exner commented on the need to curb to protect the right of way line. He also stated the boulevard must be restored to grass. He explained poured curb and gutter would be ideal however, temporary curbing would be tolerated. Discussion followed on changing recommendation #2 to read "provide portable concrete barriers" and #4 "restore boulevard to grass coverage ". The revised curbing recommendation is different from the previous item. Mr. Fahey made a motion to close the hearing. Seconded by Mr. Johnston, the hearing closed at 6:10 p.m. Mr. Fahey made a motion to recommend approval of the request with staff recommendations amending #2 to provide curb or temp curb stop and add #4 restore boulevard to grass coverage. Seconded by Mr. Johnston, the motion carried unanimously. This item will be placed on the City Council consent agenda at their meeting held April 27, 2010, in the Council Chambers at 5:30 p.m. c) CONDITIONAL USE PERMIT REQUESTED BY CITY OF HUTCHINSON TO RELOCATE EXISTING LIFE LINK TRAILER AT THE HUTCHINSON MUNICIPAL AIRPORT, 1700 BUTLER FIELD DR. S.W. Vice Chairman Kovacic opened the hearing at 6:12 p.m. with the reading of publication #7799 as published in the Hutchinson Leader on Thursday, April 8, 2010. Mr. Plotz explained the existing property layout. He explained the proposal for moving the trailer 41' from the hangar and commented on the safety issues and the snow loads. He commented on the State code setbacks. He reported publicly owned buildings must also follow the process. The proposed location is consistent with State codes division. John Olson, explained the initial design for the placement of the trailer. He commented on the process for the 6 foot placement which included a fire wall and the snow load issue. He reported using an imaginary 30' property line from the trailer to the hangar will address both issues by moving the trailer. Utilities are available to the trailer. The foundation issues are also solved. Mr. Kirchoff made a motion to close the hearing. Seconded by Mr. Fahey, the hearing closed at 6:19 p.m. Mr. Kirchoff made a motion to recommend approval of the request with staff findings of meeting the standards for granting a conditional use permit. Seconded by Mr. Fahey, the I I L�L) Minutes Planning Commission — April 20, 2010 Page 4 motion carried unanimously. This item will be placed on the City Council consent agenda at their meeting held April 27, 2010, in the Council Chambers at 5:30 p.m. d) REZONE RECENTLY ANNEXED 5.6 ACRES OWNED BY HUTCHINSON EDA FROM R -1 (SINGLE FAMILY RESIDENTIAL) TO 1 -1 (LIGHT INDUSTRIAL PARK) LOCATED EAST OF CUSTOMER ELATIONS, 1150 5 AVE. S.E. Vice Chairman Kovacic opened the hearing at 6:20 p.m. with the reading of publication #7799 as published in the Hutchinson Leader on Thursday, April 8, 2010. Mr. Plotz explained the location of the property in the industrial park on the east side of the City. He reported the parcel was annexed into the city as R -1 (Single Family Residtendial). 1 -1 (Light Industrial) makes the property marketable in the industrial district. Mr. Johnston made a motion to close the hearing. Seconded by Ms. Rock, the hearing closed at 6:22 p.m. Ms. Rock made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Czmowski, the motion carried unanimously. This item will be placed on the City Council consent agenda at their meeting held April 27, 2010, in the Council Chambers at 5:30 p.m. 5. NEW BUSINESS None 6. OLD BUSINESS None 7. COMMUNICATION FROM STAFF a) Mr. Plotz reminded the Commissioners of the variance workshop to be held at the May 18 meeting. He also commented on the items for the next meeting. The City Council will be invited to the workshop on variances. b) Update on the Planning Director position by Mr. Plotz. c) Discussion on the shoreland ordinance and timing of new ordinance. Mr. Plotz stated the City Attorney will be drafting an amendment to the ordinance. Atty. Sebora commented on the number of variances that may be coming forward and the Mayor would like the ordinance revised and updated. 8. ADJOURNMENT There being no further business motion by Czmowski, second by Kirchoff, the meeting adjourned at 6:30 p.m. iii) CITY OF HUTCHINSON FINANCIAL REPORTS (APRIL 2010 AS OF 0512012010) 2009 2010 2010 2010 2010 APRIL EXPENDITURES BY APRIL MONTH OF APRIL ADOPTED BALANCE PERCENT FUNCTION OF GOVERNMENT: YTD APRIL YTD BUDGET REMAINING USED GENERAL GOVERNMENT 2009 2010 2010 2010 2010 APRIL EXPENDITURES BY APRIL MONTH OF APRIL ADOPTED BALANCE PERCENT DESCRIPTION: YTD APRIL YTD BUDGET REMAINING USED TAXES - - - 4,404,300.00 4,404,300.00 0% LICENSES 43,220.00 6,640.00 43,799.62 58,281.00 14,481.36 75% PERMITS 32,795.88 16,66125 43,057.23 297,596.00 254,538.77 14% INTERGOVERNMENTAL REVENUE 40,699.22 8,237.65 38,964.80 2,164,243.00 2,125,278.20 2% CHARGES FOR SERVICES 483,942.05 144,597,17 439,729.57 1,767,647.00 1,327,917.43 25% FINES & FORFEITS 3,457.64 4,615.46 7,907.37 45,000.00 37,092.63 18% INTEREST ON INVESTMENTS (52,425.55) - (1,134.47) 70,000.00 71,134.47 -2% REIMBURSEMENTS 144,457.44 49,759.35 122,968.47 419,850.00 296,881.53 29% TRANSFERS 326,834.16 256,475.75 264,104.55 1,901,083.00 1,636,97845 14% SURCHARGES 372.24 286.73 290.19 1,000.00 709.81 29% FUND BALANCE - - - 10,000.00 10,000.00 0% TOTAL REVENUES $ 1,023,353.08 $ 487,273.36 $ 959,687.33 $ 11,139,000.00 $ 10,179,312.67 9% 2009 2010 2010 2010 2010 APRIL EXPENDITURES BY APRIL MONTH OF APRIL ADOPTED BALANCE PERCENT FUNCTION OF GOVERNMENT: YTD APRIL YTD BUDGET REMAINING USED GENERAL GOVERNMENT 2009 2010 2010 2010 2010 APRIL EXPENDITURES BY APRIL MONTH OF APRIL ADOPTED BALANCE PERCENT DEPTARTMENT: YTD APRIL YTD BUDGET REMAINING USED MAYOR & CITY COUNCIL 13,040.98 3,739.88 11,363.01 56,310.00 44,946.99 20% ADMINISTRATION 125,960.29 43,322,35 135,369.63 408,020.00 272,650.37 33% ELECTIONS - 243.96 262.00 14,000.00 13,738.00 2% FINANCE DEPARTMENT 191,480,56 35,407.28 149,669.33 512,296.00 362,626.67 29% MOTOR VEHICLE 85,381.11 33,345.27 99,959.90 234,028.00 134,068.10 43% ASSESSING - - - 61,911.00 61,911.00 0% LEGAL 64,963.92 21,21821 64,266.01 230,363.00 166,096.99 28% PLANNING 46,449.77 6,482.13 23,667.70 152,746.00 129,078.30 15% INFORMATION SERVICES 84,487.86 31,505.14 104,797.30 283,083.00 178,28570 37% POLICE DEPARTMENT 958,828.60 257,479.09 932,163.56 3,060,716.00 2,128,552.44 30% EMERGENCY MANAGEMENT 3,812.12 8,537.51 8,937.51 18,000.00 9,062.49 50% SAFETY COMMITTEE 5,575.00 2,850.00 5,700.00 13,450.00 7,750.00 42% FIRE DEPARTMENT 106,527.36 35,007.83 114,017.05 437,194.00 323,176.95 26% PROTECTIVE SERVICES 81,789.38 19,314.99 72,107.91 268,773.00 196,665.09 27% ENGINEERING 160,249.12 40,300.80 142,453.73 462,781.00 320,327.27 31% STREETS & ALLEYS 377,180.38 69,395.89 363,095.21 1,416,898.00 1,053,802.79 26% CITY HALL BUILDING 39,174.15 9,206.95 39,990.71 143,532.00 103,54129 28% PARK/REC ADMINISTRATION 65,685.79 20,155.56 66,967.40 211,466.00 144,498.60 32% RECREATION 58,872.46 17,046.62 59,568.77 219,566.00 159,997.23 27% SENIOR CITIZEN CENTER 18,044.94 5,696.05 24,051.74 81,783.00 57,73116 29% CIVIC ARENA 138,159.68 17,714.87 128,878.72 326,489.00 197,610.28 39% PARK DEPARTMENT 197,726.56 66,076.15 192,928.92 728,460.00 535,531.08 26% RECREATION BLDG & POLL 56,574.73 9,747.91 50,678.97 141,716.00 91,037.03 36% EVENT CENTER 84,513.08 18,722.29 71,801.49 231,903.00 160,101.51 31% EVERGREEN BUILDING 4,834.61 268.89 3,966.77 14,050.00 10,083.23 28% LIBRARY 85,169.04 1,624.14 47,650.96 189,454.00 141,603.04 25% CEMETERY 52,209.39 8,032.99 30,793.81 134,541.00 103,747.19 23% AIRPORT 26,181.62 6,630.66 25,297.14 109,528.00 84,230.86 23% UNALLOCATED GENERAL EXP. 266,411.81 120,899.72 262,570.03 975,943.00 713,372.97 27% TOTAL EXPENDITURES $ 3,399,284.31 $ 909,973.13 $ 3,232,975.28 $ 11,139,000.00 $ 7,906,024.72 29% 2009 2010 2010 2010 2010 APRIL EXPENDITURES BY APRIL MONTH OF APRIL ADOPTED BALANCE PERCENT FUNCTION OF GOVERNMENT: YTD APRIL YTD BUDGET REMAINING USED GENERAL GOVERNMENT 650,938.64 195,419.78 629,345.59 2,096,289.00 1,466,943.41 30% PUBLIC SAFETY 1,156,532.46 363,490.22 1,132,926.03 3,798,133.00 2,665,206.97 30% STREETS & ALLEYS 537,429,50 78,602.84 505,548.94 1,879,679.00 1,374,130.06 27% PARKS & RECREATION 709,580.89 136,896.92 646,493.74 2,144,887.00 1,498,393.26 30% MISCELLANEOUS 344,802.82 135,563.37 318,660.98 1,220,012.00 _ 901 26% $ 3,399,284.31 $ 909,973.13 $ 3,232,975.28 $ 11,139,000.00 $ 7,906,024.72 29% >)(c) CITY OF HUTCHINSON INVESTMENT REPORT April 30, 2010 Institution Smith Barney Smith Barney Smith Barney Smith Barney Smith Barney Smith Barney Edward Jones Wells Fargo Wells Fargo Wells Fargo Wells Fargo Wells Fargo Wells Fargo Wells Fargo UBS Financial Amount 350,000.00 500,000.00 300,000.00 500,000.00 248,000.00 496,000.00 500,000.00 650,000.00 500,000.00 500,000.00 600,000.00 1,000,000.00 500,000.00 500,000.00 500,000.00 $ 7,644,000.00 wj) Date Date Interest of of Description Rate Purchase Maturity CD's 2.75 % -3.15% 5/20/2009 5/29/2012 FHLB 5.200% 4/22/2010 4/15/2015 CD's 3.3 % -3.4% 6/10/2009 6/10/2013 CD's 2.450% 7/22/2009 7/23/2012 CD's 1.400% 1/27/2010 1/27/2012 CD's 1.400% 1/22/2010 1/23/2012 FHLB 2.000% 3/26/2008 3/26/2012 FHLM - Step 2.000% 4/29/2010 10129/2016 FNMA - Step 3.000% 12/28/2009 12/28/2016 FHLM - Step 2.000% 1/13/2010 1/13/2017 FHLM - Step 2.625% 4/28/2010 10/28/2010 FNMA - Step 2.250% 8/20/2009 8/20/2014 FNMA - Step 3.250% 1/20/2010 1/20/2017 FHLB - Step 2.000% 5/17/2010 5/17/2016 FHLB - Step 2.000% 3/23/2010 3/23/2016 Amount 350,000.00 500,000.00 300,000.00 500,000.00 248,000.00 496,000.00 500,000.00 650,000.00 500,000.00 500,000.00 600,000.00 1,000,000.00 500,000.00 500,000.00 500,000.00 $ 7,644,000.00 wj)