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cp02-10-2004 cr w AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESAAY, FEBRUARY 10, 20D4 i 1. CALL TO ORDER _ 5:30 P.M. 2, INVOCATION -Reverend Howard Anderson, Hunter's Ridge Community Church 3. PLEDGE OF ALLEGIANCE PRESENTATION BY THE HUTCHINSON CITY COUNCIL TO RANDY DEVRIES IN RECDGNITION OF CONTRIBUTIONS TO CREEKSIDE SOIL PRESENTATION BY THE HUTCHINSON CITY COUNCIL T'O .IEEE HAAG IN RECOGNITION OF HIS SERVICE ON THE, HUTCINSON EDA BOARD 4. MINUTES (a) REGULAR MEETING OF JANUARY 27, 2004 Action -Motion to approve as presented 5. GDNSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS ] , HUTCHINSON UTILITIES FINANCIAL REPORT FOR DECEMBER 2003 . 2. HUTCHINSON HOSPITAL FINANCIAL REPORT FOR DECEMBER 2003 3. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FOR NOVEMBER 17, 2003 4, PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES FOR DECEMBER 1, 2003 5. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES FOR 7ANUARY 5, 2004 6. BUILDING DEPARTMENT MONTHLY REPORT FOR JANUARY 2004 7. BID OPENING MINUTES FOR PURCHASE OF FOUR ISUZU NPR CAB/CHASSIS FROM JANUARY 26, 2004 8. FIRE DEPARTMENT MONTHLY REPORT FOR 7ANUARY 2004 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE N0.04-367 -CONSIDERATION FOR APPROVAL AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OP THE CITY OF HUTCHINSON FOR A PROPERTY TO BE REZONED FROM Rl TO R2 LOCATED AT 124 ROBERTS ROAD SOUTHWEST (FIRST READING AND SET SECOND REA~ING AND ADOPTION FOR FEBRUARY 10, 2004) 2. RESOLUTION NO. 12340 ~- RESOLUTION FOR PURCHASE CITY COUNCIT AGENDA -FEBRUARY 10, 2004 r 3. RESOLUTION NO. 12341-RELEASING PLEDGED SECURITIES FROM BREMER BANK N.A., HUTCHINSON, MN (c) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR THE 3M CLUB FOR APRRII.24, 2004 (d) CONSIDERATION FOA APPROVAL OF REAPPOINTMENT TO IOINT PLANNING COMMISSION BOARD BILL ARNbT (e) CONSIDERATION FOR APPROVAL OF APPOINTMENT TO HUTCHINSON AREA HEALTH CARE BOARD BERNIE KNUTSON (I) CONSIDERATION FOR APPROVAL OF SUBDNISION AGREEMENT FOR ISLAND VIEW FIEIGFITS SDCTH ADDITION Action -- Motion to approve consent agenda 6. PUBLIC HEARINGS - 6:00 P.M. 7. COMMUNICATIONS, RF,pUF,STS AND PETITIONS 8. UNFINISHED BUSINESS 9. NEW BUSINESS (a) CONSIDERATION OF APPROVAL OF WELLS FARGO LETTER OF CREDIT, SURETY BOND, AND CITX OF HUTCHINSON/CITY OF MINNEAPOLIS ORGANIC IvIATERIALS CONTRACT • Action -Motion to reject -Motion to approve (b) CONSII7ERATION FOR APPROVAL OF CITY OF HUTCI~IINSON FNE YEAR CAFTI'AL PLAN (2004 - 2008) Action -Motion to reject -Motion to approve (c) CONSIDERATION FOR APPROVAL OF PROCUREMENT OF DE$AGGING MACHINE Action -Motion to reject - Motion to approve (d) CONSIDERATION FOR APPROVAL OF SETTING BOARD OF EQUALIZATION MEETING FOR MAX 13, 2004 AT 4;30 P.M. Action -Motion to reject -- Motion to approve (e) CDNSIDERATION FOR APPROVAL OF ROBERTS PARK FIELD SPONSORSHIP PROGRAM Action -Motion to reject - Motion to approve (fl CONSIDERATION FOR APPROVAL OF ADVERTISING FOR SALE OF PROPERTY Action -Motion to reject -Motion to approve 10. MISCELLANEOUS . 2 CITY COUNCIL ACirENDA -FEBRUARY 10, 2004 (a) COMMUNICATIONS 1. FOLLOW-UP ON JANUARY VISIONARY WORKSHOP SESSION 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS 12. Ab.IOIJRN C~ MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 27, 2004 1. CALL TO ORDER - 5:30 P,M. 2. INVOCATION -Reverend Howard Anderson, Hunter's Ridge Community Church 3. PLEDGE OF ALLEGIANCE PRESENTATION HY THE HUTCHINSON CITY COUNCIL, TO DUANE HOVERSTEN IN RECOGNITION OF HIS YEARS OF SERVICE TO THE CITY COUNCIL 4. MINUTES (a) REGULAR MEETING OF JANUARX 13, 2004 Minutes were approved as presented 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMLSSIONS 1. IIUfCHINSON HOUSING & REDEVELOPMENT AUTHORTTYREGULARBOARD MEETING DECEMBER 16, 2003 2. HUTCHINSONHOUSINGPLANNINGCOMMI55IONMEETINGNOVEMBERI8, 2003 3. HUTCHINSON HOUSING PLANNING COMMISSION MEETING DECEMBER 16, . 2003 4. CITY OF HUTCHINSON FINANCIAL. REPORT FOR DECEMBER 2003 5. CTI'I' OF HUTCHINSON INTEREST REPORT FOR DECEMBER 2003 6. CTI'Y OF HUTCFIINSON INCOME REPORTS -WATER SEWER (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE N0.04-366 -CONSIDERATION FOR APPROVAL OF FEES/RATE ADJUSTMENT (SECOND READING AND ADOF770N): • WATER • SEWER• • REFUSE • STORM WATER 2. RESOLUTION N0. 12337 -CONSIDERATION OF APPROVAL OF A LOT SPLTI' SUBMITTED BY MARK SCHIERMAN TO SPLIT A LOT LOCATED AT 1020 GOLF COURSE ROAD NORTHWEST 3. RESOLUTION NO. 12338 m CONSIDERATION OF APPROVAL OF RESOLUTION OF PURCHASE ~~a~ CITY COUNCIL MINiII'ES -JANUARY 27, 104 4. RESOLUTION N0. 12339 -RESOLUTION SUSPENDING THE ONSALE INTOXICATING LIQUOR LICENSE OF MAIN STREET SPORTS BAR (c) LETTING NO. 5, PROJECT N0.03-12 (APPROVAL OF CHANGE ORDER N0.7) (d) LETTING NO. 1, PROJECT N0.03-O1 (APPROVAL OF CHANGE ORDER NO.3) (e) LETTING NO. 1, PROJECT N0.03-O1 (APPROVAL OF CHANGE ORDER N0.2) (f) CONSIDERATION FOR APPROVAL OF DRAINAGE AND UTILITY EASEMENT (g) CONSll7ERATION FOR AFPROVAL OF APPOIN'T'MENT (RTEO ECONOMIC DI-TA,4G~.AND REAP OINTMENT' O BOB WINDEL FOR A SIX .'EAR TERM JEFF (h) CONSIDERATION FOR APPROVAL OF APPOINTMENT TO HUTCHINSON AREA HEALTT3 CARE BOARD MIKE MUELLER (t) HUTCHTN ON ROTAR ~OUNDAT ON A~RHU'CCHIN ONME ENT CENTERFOR ~) PHEASANTS FOREVER AT MC OD COUNTY FAIltGROUNDLIS G LICENSE FOR (k) CONSIDERATION FOR APPROVAL OF SHORT-TERM LIQUOR LICENSE FOR PHEASANTS FOREVER AT MCLEOD COUNTY FAIRGROUNDS . Motion by Council Member Arndt, second by Council Member Haugen, to approve consent agenda as presented. Motion carried unanimously. 6. PUBLIC HEARINGS - 6:00 P.M. 7. COMMUNICATIONS, REQUESTS AND PETITIONS The mayor read a letter from the State of Minnesota Office of the Auditor commending the City employees and City Council on maintaining the unreserved fund balance within the appropriate range of Minnesota Cities. 8. UNFINISHED BUSINESS 9. NEW BUSINESS (a) ORDINANCE NO. 04-367 -- CONSIDERATION FOR APPROVAL AN ORDINANCE pRppE~RTINY Tp $E REZpNEp FO'R~oM R Tl O R2 LOCATED AT 1245 ROBERTS ROAD SOUTHWEST (FIRST READING AND SET SECOND READING AND ADOPTION FOR FEBR UARY I D, 2004) Julie Wischnack updated the council on this ordinance. The ordinance was not nnan;mously approved by the planning commission (4 to 2 vote). Staff is recommending denial. R2 zoning is to the south of the property in question. The property was issued a certificate of occupancy as asingle-family dwelling. The application also indicated asingle-family dwelling. There was some discussion at the plaruung commission meeting regardtztg the interior staircase in the home that outlets into the g~~age. This is unusual in asingle-family dwelling, if it was in Fact built as a siugle-family home. 2 CITY COUNCIL MINUTES -JANUARY 27, 1004 Council Member Haugen discussed the vote. The applicant purchased the house with the understanding that it was a duplex. The property was functionutg as a duplex at the time of purchase. It was previously a day care. The owner would now like to sell it as a duplex, but rt rs not zoned for that. A R2 zomng is across the street. There is at least one adjacent property owner concerned about a multiple family dwelling in that neighborhood. Council meeting but stated, that in hindsight, the best use for the property is probably as a dup Marc Sebora, City Attorney, also added that the homeowner bought the house as a duplex. The real estate agent and two appraisal reports indicated it was a duplex. The homeowner is now trying to sell the property, and rts most viable use and most value is as a duplex. One concern Mr. Sebora had was if this was rezoned R2, it would make it easier for other properties in that block to apply for rezoning. There is currently nothing adjacent to the R2 drstnct except the street. The mayor asked ifthe property could remain a Rl but still be used as a duplex. Mr. Sebora explained that the property has to be used in conformity of that zoning district. Therefore, the property should only be used as asingle-family dwelling. Council Member Haugen is concerned that there are other original single-family houses operating as duplexes. These properly owners should alert the crty so they can comply wrth building and fire codes. If this were done, Mr. Haugen would not want them to be penalized. Mr. Sebora stated that the only reason this properly can be rezoned is because it is adjacent to a R2 district. A property in the mrddle of the Rl drstrrct cannot be rezoned as that is spot zoning and prohibited by ordinance. The property owner added that this property has to be an R2 in order For the buyer to obtain financing as a duplex. The mayor had a question about the current parking. Ms. Wischnack explained that there is a pull off parking area just to the west of the home that is in the right of way. There is no driveway to the back of the yord. Mr. Rodeberg stated that is an existing non-comfonning use. In order to be qualified as a parking space rt must be on their own property. They do not need spaces to meet the redurred number for a duplex. There is enough room m the driveway and garage. The issue rs the parking in the right away which the city generally tries to avoid. The homeowner added that the parking area was there prior to their occupancy. Robert Vance, 1395 Roberts Road SW, addressed the council with his concerns about the property becoming R2. He is concerned about the overall impact on the neighborhood and property values, especially with absent landlords. The property may not be maintained as well as the rest of the neighborhood. He is concerned parking rssues and where the rezoning will stop. Motion by Council Member Arndt, second by Council Member Stotts, to approve First reading and set second reading and adoption of Ordinance No. 04-3fi7 for February 10, 2004. Motion carried unanimously. (b) ORDINANCE NO. 04-368 -CONSIDERATION FOR APPROVAL AN ORDINANCE ESTABLISHING POLICY AND PROCEDURE RELATED TO THE CITY OF HUTCHINSON CHARGING FOR FIRE CALLS (FIRST READING AND SET SECOND READING AND ADOPTIONFOR FEBRUARY 10, 2004) Ma}ror Torgerson received a phone call today from a Senior Citizens group concerned about and opposed to tltts fee ordinance. The mayor expressed concern about the wording of the ordinance: Section One: Purpose and Intent "That this Ordinance is adopted for the purpose of CITY COUNCIL MINUTES -JANUARY 27. 2004 establishing that the City of Hutchinson will charge all fire calls as allowed Minnesota Statute Section 366.011...". The mayor stated that tlvs reads as a mandate, that the fire department will charge for all fire calls. Perhaps it should read "may charge for fire" to be closer to what the fire department was intending to the first place. The fire department made a very concerted effort to make rt cleaz that only people charged for fires would be those abusing the use of the fire department by having multiple calls and those with insurance that covers fire department calls. Section Four "... said rates will applx to all parties affected." should read "may apply"; Section Five "Patties receiving fire service via a fire call will be billed directly ..." should read "may be billed"; " ...that party will be charged for a fire call" should read "may be charged"; "I'he City of Hutchinson will use all ..." should read "may use all"; and finally "The party receiving the fire service shall be liable ..." should read "may be liable". Section Five subd 3 also stated that any amount not paid by the insurance company will be billed to the party receiving fire service but that is not what was originally discussed. If these changes were made then the ordinance would be closer to the onginal intent. Fire Chief Brad Emans explained that the City is not going to bill for every fire call that comes through, only those that insurance covers. Most people have insurance that covers this service. Council Member Bill Amdt has received several calls opposed to the billing mechanism. Mr. Arndt talked to his own insurance agent about this. The premium can be charged, but if it is, after one yeaz, the ppremium could go up. Qne taxppayer suggested to Mr. Arndt that he would rather pay $1 or $2 more in taxes rather than dealing with an insurance company. Mr. Arndt commended Mr. Emans on his work in getting out m the community to drscuss this issue, but also commented that there aze still many questions. Brad Emans stated that he also received many calls today regazding this issue. The local government aid reduction from the state resulted to the fire department cutting pay, retirement, equipment and training instead of cutting staff. The department cannot continue . to oopperate while cutting the training and equipment. Mr. Emans was given the mandate of finding other revenue sources. The fire sernce fee was one idea that has been discussed for five months. If this does not pass, the fire deparhnent will find another way to make this happen. Mr. Emans stated that his number one pzionty is to make sure the fns department has people that aze highly trained, and that there is equipment. lzo$er Petersen, 1300 Sherwood Avenue SE, stated that he believed that it was poor public policy to implement user fees for the types of things that should be provided with taxpayer money. He suggested that perhaps it was rime to use tax money for public safety not things like recreation centers, etc. For example if a new snow plow is needed how will they razse the money for that? The should find other ways to raise money For public safety, not charging for services. Everyone should be liable tf the ordinance is passed, not just those with insurance. Mr. Petersen discussed the results of an online survey conducted by the Hutch Leader. According to this survey, 64% of respondents were not m favor of this Ord1na11Ce. Council Member Arndt asked how this affects the Townships. Mr. Emans stated that a meeting with the Townships is scheduled for February 27. Council Member Haugen asked if there was a concern that insurance maybe cancelled if there aze too many fire service calls and payouts by the insurance company. If the property owner may not call the fire department when they should be because of the service £ee. Mr. Emans noted this is a concern. Mr. Emans said he talked to an insurance company that said ifthe ordinance was passed the insurance company would cancel that portion ofthe coverage and the bill would go directly to the homeowner. The firefighters, as a group, they support this ordinance as long as no one gets hurt and no one refused to call for service. Council Member Stotts noted he received some negative calls regarding this. He believes that taxes were put in place to cover public safety costs and now the City is going back trying to generate more funds. If more funds are needed, there are better ways to get those fonds. 4 CITY COUNCIL MINUTES -JANUARY 27, 2004 There will not be enough revenue generated from this to risk having someone not call when they need the service. Motion by Council Member Stotts, second by Council Member Haugen, to reject adoption of Ordinance No. 04-368. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF JOINT MEETING OF CTTX COUNCII. AND HRA BQARD The mayor read the memo from Jean Ward regarding the meeting and the council discussed what day would work best. Council Member Arndt needs the meeting to start at 8;30. Motion by Council Member Haugen, second by Council Member Stotts, to set a joint meeting of the City Council and HRA board for Tuesday, February 17, 2004 at 8:30 a.m. Motion carried unanimously. (d) PRESENTATION FROM MCLEOD COUNTY PUBLIC TTF AI "TH AND DISCUSSION OF THE SMOKE FREE POLICY benise Ertl, Health Educator with the McLeod County Fublic Health Board, presented information on an ordinance that is being considered by the county commissionem iu Meeker, McLeod, and Sibley counties. A revision of the Minnesota Clean Indoor Air Act went into effect on September 23, 2003. This was designed to decrease workers' expgsure to second hand smoke in office, factories, and warehouses. Ms. Ertl spoke about extending this protection to employees and patrons in restaurants throughout the county. Second hand smoke is a serious health risk, especially for those who are forced to work to a smoke filled environment. She continued to explain and give statistics on the tasks of second hand smoke on the general public. The proposed ordinance is not about prohibiting an adult person from smoking but from smoking m a public place. Ms. Ertl also stated that studies show that a smoke free ordinance does not hurt businesses but has, in fact, resulted in an increase in sales. The smoke free ordinance would only effect restaurants that receive 50% or more of their revenues in food sales. Bars with 50% or more revenues in liquor would be exempt. An establishment could maintain a bar and restaurant on the same premises, as long as there is no air exchange between the two establishments. Private clubs are exempt, except when open For general public use. Restaurants closed to the public for private use are also exempt during that time period. Enforcement ofthe ordinance would be mainly by the individuals. When this ordinance was before the council three years ago, the council decided to challenge the restaurant owners to go smoke free rather than passing an ordinance. Three restaurants went smoke free at that time and are still in business. Clean air is ]ust as important as any other ordinances for public safety. A smoke free environment is the only way to ensure employee and patron safety. Ms. Ertl asked the council to support this ordinance with a "resolution o£ support" and to allow the county commissioners to use the council chambers for public hearing on the smoke free ordinance. Council Member Stotts commended their effort. He does not feel that it is the right time to approach the issue in the community. Rather the council should take baby steps to ultimately reach thts goal. Ms. Ertl clarified that she was not asking the council to pass an ordinance banning smoking from restaurants. The county comrxussroners are working on this and if passed, the ordinance will be enforced by all municipalities. She is requesting a resolution of support. The mayor discussed the effort ofthe council to pass an ordinance a few years ago. A survey was conducted and 98% of the respondents were m agreement with a no smoking ordinance. CITY CDUNGIL MINUTES-JANUARY 27, 2004 The other 2°!° were the mast vocal, and so the ordinance did not pass. The Elks, American Legion, and VFW presented to the council at that time opposing the ordinance. The Council decided rt just wasn't time the to pass the ordinance. The mayor also commended their effort. Council Member Amdt gave his suppport of this issue. He worked to get smoke out of the break rooms and meetings room at 3M. He does agree that it is a tough positron because cigarettes axe so addictive. The mayor commented on people he knows that no longer go to Hutch Caf€ because of the smoke. The restaurant owners that he has talked to about ttus have said that they are afraid a no smoking ordinance would hurt their business. He believes it is a much smaller percentage that don't smoke and than smoke. The mayor talked to the mayor of Duluth about this issue. Duluth is doing some adjusting to their no smoking ordinance but they are not rescinding it has it has been a very ositive change. The restaurants that did close after the smolung ordinance went into effp~t were in financial hardship before the ordinance went into effect. Council Member Haugen also applauds what the are doing but he believes that it should be up to the restaurant owner to make this decision. He also agrees with Council Member Stotts that it is not the time tv consider such an ordinance. Ms. Ertl challenged the council to talk to people about this ordinance. The real heart of this issue is health. Whatever they say about rndrvtdual nghts it is still a health issue. Smokers are discharging a harmful chemical into the air. Roger Petersen, 1300 Sherwood Avenue SE, stated that this should be an individual and restaurant decision and should not be an ordinance. If it is such an imposition, why do non- smokers go to restaurant with smokers. How can there be a distinction with bars since tt is just as dangerous for bar employees. Then there is the enforcement issue. Motion by Council Member Amdt, second by.Mayor Torgerson, to pass a resolution of support of this policy. Motion failed with a split vote (council member Stotts and Haugen voted nay). Motion by Council Member Haugen, second by Council Member Amdt, to allow County Commissioners to use facilities to have public forum to discuss the Smoke Free Policy. Motion passed unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS 1. HEARTLAND COMMUNITY ACTION AGENCY INFORMATIONAL PRE5ENTATION DN POVERTY Dana Melius from Heartland Community Action Agency, Inc. presented information on the new and innovative ways of battling poverty. Heartland Commrtnity serves Kandiyohi, Meeker, Renville, and McLeod counties. Mr. Melius discussed various statistics regarding poverty and how Heartland Community is helping people overcome the problems that cause poverty. Their primary progntrns include energy asststance, weatherizarion, and head start. Mr. Melius handed out a packet of information to each of the council members that included the annual report and information on Heartland. No action required 2. CONSIDERATION FOR APPROVAL FOR PURCHASE OF FOUR (4) TSUZU NPR CAB/CHASSIS, BIDDER SELECTION 6 CITY COUNCIL MINUTES - JANUARY27, 2004 John Olson discussed the bid information and explained the need for the new trucks. They all fit under the CDL requirements. The budgeted trucks are replacing three trucks and one car. Maney International, Iuc. had the lowest bid of $27,355.00 per unit. John Olson recommended going with this lowest bid. Council Member Arndt asked if we could buy an American made vehicle. Mr. Qlson explained that this is the same as a Chevrolet (American made). Council Member Haugen asked how many miles the city can expect to get on each vehicle. Mr. Olson stated that they should last 12 years. Motion by Council Member Haugen, second by Council Member Stotts, to accept the bid byManex International, Inc. of$27,355.00 per unit to purchase four trucks. Motion carried unantmously. 3. COMMUNICATIONS FROM COUNCIL MEMBER BILL ARNDT Council Member Arndt commented that the City's 150`" anniversary is coming up. The mayor challenged the Historic Hutch Committee to spearhead this celebration with the help of the other civic organizations such as the Jaycees and Chamber. The City of Hutchinson will help where it can. 4. COMMUNICATIONS FROM COUNCIL MEMBER CASEX STOTTS Council Member Stotts received a call regarding the city buying a second sheet of ice. golf Moon discussed the need for the purchase of a second sheet of ice. In 1999 there was not enough ice to meet all the ice rime to meet all the community demand. Through the partnerstup of the City and the Dutch Hockey Association, a new $1.3 million facility was built to help meet that need. Hutchinson City Council offered a 10 year . agreement to the Hutchinson Hockey Association to help em serve the debt that was created by the $1.3 million cost to build arena. The city is currently in the fifth year of that agreement. If the city stays with that agreement, we would not collect operational fees for west portion of the arena until July 1, 2009. One way to help with the operating cost would be, if the city could eliminate the debt on the ice arena the cityy could turn the pa)n'nent that goes to the debt into an operating revenue for the parks d artment. By doing thts, they could eliminate the last five years of the agreement. The city talked about malung an investment of a $100,00 against a $250,000 debt. What that would allow us to do would be to take the dollars to from the hockey association (about $250,000 over the next five years) and put it into the operating fund. 5. COMMUNICATIONS FROM CITY ADMINISTRATOR GARY PLOTZ Gary Plotz reminded the council about the Visionary Workshop and invited the public to attend. A facilitator will be there to help keep everyone on track. There is also a joint planning commission tour following the workshop. There was a meeting with Senator bill, Representative Newman, the directors, and Mayor Torgerson. Each director was given the opportunity to discuss issues for upcoming session. Senator Dill and Representative Newman requested that the d>rectors send them a more detailed explanation of some of the items. 11. CLAIMS APPROPRIATIONS AND CONTRACT PAXMENTS Motion by Council Member Stotts, second Council Member Arndt to approve claims, appropriations, and contract payments. 7 CITY CPUNCIL MINUTES -JANUARY 27, 2004 . 12. ADJOiJRN With no further business, the meeting adjourned at 7:15 p.m. LJ }# i ',' ~5 ~ I_~ i , i° i e i` a i , i i ~' i I BAL~ 5NFE1' DF_CEMD. 1, 2043 at ft is TOTAL ~ ~~ ~t r A55£T5 ~ -~ _ U7IlITY- PLANT-=~A~CikST -_-- - ... ~ - - _ - -- _- d ~ LAND F LAND RIGiiT5 - 7O8,3`z4.24 ~ DEPRSCIAHLE UTILITY F4..AN~T 72, D58, T69_A3 i TOTAL UTILITY PLANT _ 72,767,103.87 DEPRECIATION ~ LESS RCCLIMLI ATED ~.. [: '~ - - .-_ .. S2 ,521, 4 - - _ _ I '. - . . . ~ TOTAL ACCUrRR_ATED UEPRECIATIUN - - - _:,_ ~ ~ ~ ~. ~ -~.- - :. ,::.... .-_'-' ~C27;i21;.485iiR~7 =, ~_. _ - - - _ _ _ _ _ _ CONSTRUCTION IM PRE]GRE55 25.533,085.62 FROGRF,SS IN TOTAL CONSTRCICTICIN - 25, 533,(185.62 - -_ _ _ _. _ _ ___ - -- , . __ - - _ - - V - TOTAL UTILITY= PLANT S>EPREC VALUE. - - - - - - - ~...FY '1~L1Y-.FQ~..i V~-%~..=~~ cam"`, -i't,.2',-y~':i.:jd~ - - - -- - - -: ~ x :,. }£.,- _ ''~ ~.. ... --. e _ , A^ -t - ~-- RESTRICTED FUNDS A ACCOUNT'6 FUTURE EXPANSION 6 I3EVELUFMENT 4.664,734.36 i 2093 REFLihIDING FUND 4, 325, 459.7f, i - - :... - TOTFiL RE~IRS.CTED FUNDS ~ ACCdUN7S _: ~._~.'_.:`>~-: -':, - - - -_ =.~;e~_~ ~_-_ - _ _ ~-' _ -~ ~~3:.8~7.~_`. ;_~ =.==s.~5.~q;,^x{~~:~= £ ' , ~i: : A~ _- - - - ._ .. - =. _ . .-'-..v.-:-.'. - - _ _ _ _ s . !;,. . ; - _ __ za~x _ Wit : :::. -_ _ - _ _ - - _-.~_~ - - _ ` ~ . :. L'CIiREC~LT`f.. A55ET5 . ;:;_ ..: ::. ....: .: s ~ Y~& ',may r..r. -~" - - ~ -- - ~~ ~- --~ "~ -- CASH IN BANK 1, uB4, 292.40 PCCOUPtTS RECEIVABLE 3,131,376_06 ACCGUN'f3 RECEIVABLE - CY[~E SII _LITtG 58O, Bib. i7 ~~ _ '_ ~' ~ INVENTDRI@3:;._. .-.:, : ~ - ~..~ _ ~. . :.. ~ - ~..: :.>__ -_ - - - sue:: a~':=-. _ '~: - - -" ---_ = _' - - -1:;35 r:23@-- -- - ~ •~-•,`=-:: _ ___ -='::};~-'- - ' f ~ - - _ . . ~ P I ~. ~ .` :..~: ,~' ~ :. REPA R.'>iN6t9RANCE:-; ~ _ _ _ __ _ _ _ _ _ _ _ _ -. vGt>c;.. _ - _ _ _ _ _ -2. " A9'.~-: g.~., - ._~-- _': scc1= - _ - - --- .-~~._ --•a - -':c:-.=~7 ~~~~ __ -s,i . -.. A' CL'041~R''--.r - - _ - ~~.-i - ' _ ~--rL .I ~S*~G ~as.. ~...x ~.y> _v-SS =_.r~5'S"R~.ai9 ~ - ~ 5'!ci _.~a :3 ~` ~ SALES TAX RECEIVABLE 7i7, 692.48 TOTAL CURRENT Lk ACCRUED ASSF_TS 7,428,297.89 I ~ DEFE D~.C'FiAR~='- - - ~ ~ - - ~ ~ _~~~ _ _ _~ _ ~;% - _- - -_ - = - - _ - `i c ' - -- - ~ - - : - . . - ~. :~ _ ' - BOND D~ISCOLRIT- 2003 _ _ - - _ __ _ _ - ~ _ _ _ _ _ c = .. . -.. _- - - ._ "'~353:542 :~i.S~•i:`% =:~'.e~,:: :: ~_>.,, -,:..` ~ ~. - - - _ _ .~ ~. ~ . ~~ - I ~ - TOTAL DEFERRED CfiARGE - - -}~~~ -.-.- ~ ~ - ~ ~.. ~ --. ~-~.: - - ~ --- -_- ''_~ J'd: - - L. ----- --------------'-- ~ x - _ _ _ -_ WI ~{ TOTAL PSSETS 87,654.T4L.84 L--___ -__-_ -- _ __ x~ "I eY ' p ~ ~ , i F; { SAI_A1•lEfc SHEET DECEMBER 3i, 2E1G.-3 1 '. r ^ ^ x TOTAL ~ K ^ ~ `i -__-_-- - _ _ ~!_ iUNICIPAL EQUITY A LIABILITIES ~ - - ~~ ~ ~ ~ ~~-~- ~ ~ MUNICIPAL fiQUITY---. _ _ ~ -_ -_.---_- ~,~- ---"-- MUhFICIFAL EQUITY -0i, 62x.034.47 CONTRI&lTED EQUITY 5.86L, 067.29 r'~` UNAPF'ROPRiAT£D RETAINED eARNi1dGS• 2.938, 3TE1.38 - - ~zFII TOTAL ~ MUNICIPAL :EQUITY :. .. - ~ - -.- -- - --. ,. - _ - - - ~ - -_ - :' " - Y lal ~ ~. ~ .. -- - --__-- _- - _ - __ - ~~: ~ ~ S_OtyG TERM LIABILITIES-NET OF - _ _~ - ---- CURRENT MATURITIES 6,286.23 y ;;, LEAE£ YAYABLES 4, 016, 6F?D.06 - 2061 B BONDS .. _ ; . - . , -- _. _ ~ __ __ __ - ~ a _ TOTAL LOiJ4.~~TERM-LIABILITIES----: - - _. .- -. ... ~ _- _ - _ - --- ~~~.,: _:~?L.~:z"`'"<": s h d ACCTS PAY Rr'TAIN CONSTR CONTRACTS S, 027.658.7+1 f ~ AL:CRUED EXPEI~PSES - RETAI~IgGE 1,02?,d I~ ~ TOTAL CCNSTRLICTIOTF 3 ACCTS FAY _ _ _- - _ _ I .. -~ ,° ~~ : : 1 ~L3A8IL.ITIES .- -._ - _~ ~ :~~ - - - CURRENT. S: ACCRUED - - - ... - . _, - . - - .. - - _ _ - _. -'_ -_ -_ ~ - ,``f. '_.'.: - -. - -- ~'-Za T5k~,3d3:Z9:~ F'., .~ :-~ ~ .~~ -- - ~~ __----- . ACCOUNTS PRYAI~L.E.-~ - _ D - ST53,- .51) - INTEREST ACCRUE 196,976.28 j ACCRUED VACATION PAYABLE 51) 815 (118 ACCRUED MEDICAL FUND . . -__--- CUSTOMER DEPLIBIT3 ~ _ _ - _ -. -~ - ~ - _ _ , -5: -,'--,.>;-S _,-,.; .: -t-..__:.._...-_,.: ~- _ _ UTFIER plRREAFT- S AC~RLIED 1~IAIsIL:ITIE$ ; ., - ~: : , - _ _ .r69,;`~-5.1$:~~;'.:,:.'; :"::.iii=sy~__,~`_.,;~ ..__`..'~:::_ _ - - - - _ 4. 3- a - - :, "; _ - _ ;:.2; ggi c , ~4< 3 ~ ~ 4' ~ r't c ~' ` , ~ ~ TOTAL CURRENT. S' ACCRUED LIAff..:-~-' ::;.:._ . '~<; ~:: . -. "' _ - .- - - - _ : - ~ . . . . s- : _ _ - ; . *-~ - . .. ? TOTAL MUNICIPAL EQUITY & IIRB 87, 85k.791.84 - .. f.-'.. s 7 ~;.. - .. .. - .. .. ~ 4i 1 :.: 1 ~== :,TATEMEFJT GF 11E E F%FGN5E5 i DECEMEE~, 20D3 PY:tiV'LOfJS i:1Jk~NT SU17GE 1'ED BUDGET ANH4Al YEAR TO DATE - YEAR TO DATE YEAR TO DATE ~ IIEVIATId7N ~ ~ HIJDGET t ~: INCOME STATEI~l7 - ~ .. ' .... . . •~ OPERATING REVENUF_ - - ~ ~ '-~ ~ ~~ _ - - - ~ -~-- 5ALE5 - ELECTRIC ENERG'{ ----- 44,97!5, 381 _BB -- 14,974,154.63 15.470,247,56 A, SD3, 4D3.OS 15,470,247.58 i : 5AtE5 FOR RESALE 75;,612,44 583,513.00 75D.800.00 CSdd, 387.007 75D, 000.04 NET INCOME FROM OTHER SOURCES 6 3,873.46 L3.l, 2f,7. 47 9®,000.0D ~-- 42,267.47 90, D00. 00 ^j --~~-SECURITY LIGHTS ~ ~ - ~ £1 , S8D.09 ~-10,786.50 £3,@OB.OQ-=_~, - ~-~.-i•_C2~2#3a°f-'kl'~._ ,;~'~-=1n3,a044.:0A ~ :a ROLE RENTAL ~~. . ~ - _ i", 9gi:06 = ~- i, d44.OD ~ - - ~ 4, 00D;00°.:-: ~: >:::.:',32i35t41Q)" _--`~ -~;~ ~4=:OZhD.H~-~; '' SALES -' GAS - 8, 07D, 500.3@ £D,.089, 254.DT . 7, 533,857.G10~:.. ; .2,385~3€?7r_07 :.-. , -: 3.~; S33 BS7:;OD:-= ~ -ue ________ -_ TpTAt OFERA7I NG REVENUE 23.927,1649. n2 _ 30, TS±,720.67 23,861,104.58 h, 930, 615.D9 ,8 S,SD4. 1 a i~zi OPERATING EXPENSES _ FRODUCFION OPERATION ~ f,05~,542. 17. _ - 2,9,°,4,943:23 3, 14d:F312.73.--~ 1'71, Qd9. SS'J ' - 3=.145, 0ti;$:73~-. PRODUCTION. M.AINTENANFE .. ~ :42Ei. 67L-. 67- ~ ~~;'<'.~ 4.37,733..94-. . .. ~ 3Rd:, 50C#:Ob ~; , ` fl ~ ',:. ~Aii,t33:.94~)-= '.~~. ` •34h;~5R0~$0~: PURCHASED P131~R ~ - __ ___6,_477 ~f42;:54-;-, ;-~:=3O: SEi L<, 542.,72.. ~-_- :5, 207 '_5,S;, D6 _' < : :-:t~1:r•354~i 4~F~l:-i7'd'Ys= ~, ~_.'-~~2d~i-13`"5s614~~? TRAN8TtI55ION OPERATION 154.61 i,73Ca,28 5€10,00 C1, 230.207 560.0 TRANSMISSION MAINTh-NANCE ~ 154,719.:54 210,614.48 11,800.40 C199, 314.461 f1,5r70.00 ELECTRIC DISTRIPLITION OPERATION 4i5,D6D_98 443,025.27 439,313.43 (3,711_341 439,313.93 -~ ~ELEGTRIC DISTRIFSUTION MAINTENANCE ~ ~~~-174r939::R~._ ;'__~ .. -1&4, 94459 ~;:; -:-. ~ i56;9U4:=06_'~. :: ~,,: ::; ;Y28~424`ti0'Y; -;:.-`:_.:: -.S~6yq, ti. g:~ , . PURCHASED. GA6~ ;=1CPENSE ... 8,-AO L:~ 36S 39-~ -. .. . • = - B, 77b- 067-.78 ~ , 6, Sk53:32T. F8 ~2 7LL6 SdD;SB 1' . .- . . _ ~ .6r®5'~52T.-18';: GAS. ~TRANSMISSi~[ OPE3aATIt]N ~~ • ~ ~- ~ ~ .O~ - ~ 210:6D - - 4, BOO.C-00 -_~ T..1,-7Et~~40= -4sC_4D4.D&__ GAS TRANSMISSION MAINTENANCE _DD .00 4,500.00 4,500.00 4, . GAS DI5TRI8UTIL'N OPERATION 413, 7G4,8f 390.816.34 429.732.£5 36.9f.5.8i 429,732.15 _ GA5 DISTkIBUTIEN! MAINTENANCE 163,404.72 IOl,b88.97 iD2, 05D,00 3G£.D3 102, 0S0.C+D CUSTYIMER: ACCOUNTING -6: [X]LLEGTIDyS t. ~ - 383.584. ~ 2 ~ ~ ~3Si, 3£0 a4~i ~" 3L1, 105.93'.:.-- .Fi?': ~. ~4Q `2d ~ ~ :- -< :: ~ ~.- E - ~ADMINISTRA'L'IVE h GINERf4L~ E)~5ES: - ~ ~- 1:_855, 817. D5: '.-._'i-, 4D1,-475.42;. - 1-,831:541i.,g0~=:-- ~_ -. ..;::',439rC'i29.58-' :~:•:t.„-S,t,'i6`,i ~.~SQ~`_-0 ~:.~ ~' DEPRfiL:IATI4N ~ - =2,03:;81821.-~ 2-, 460, DOD:06 -2, 460 OOEY QD ~ -- -'-~QPf``F'~'~~5[t~D 7UTAL OPERATING EXPENSES 22, 417,De5. V8 28,27{j,472.30 21,563,397.92 I OPERATING INCOME i,S£0,T83.44 2,521,248_37 2,29"7, 7C76.6e5 223,541.71 2.297,705.56 OTHER INCOME - .. ~ ' -~~ ~-- i-__ - OTHER - NET ___ - _ 70,377,92 _ -'120,756_44 6DrDD0. 00_ _ 50r7°u1~~44 fi0 O S)D 0k r { INTEREST IN~C:OME 1LS,575.22 L93, R42. i5 __ 100, 000,00 9 ,4A _ , ~ MISC INCOME 80,917,31 LSo,3f9, 14 35,600.00 12£,314. i4 3~,OD0.60 _ GAItd ON DISPOSAL - ELECTRIC ,fl0 5,034,0.:5.66 .DD £,034,065.66 .DD t GAIN ON DI5Fp5AL - GA5 ~ ~ ~ ~... .00 _ 536,557,58 - .ISD,OF30:D0. '~ ~-; -::-~~ .gY-3~.44 ~: - -- -.::'.:." ..l - - = ~ -. C MISC IN[:OME - GAS WELLS ~ - 135,.000.55 ~ -- -_. . ~ ~--.1.2$5.09 _~ ~:43Li ::::.; ~ - - :.. ~- .- .-... , -- : ~ . ~ -. _.., -_413' '_ t ___ __. __ YGtl,LSYl. ~V ~ 1,'44:!, 4%6_535 345,940:00-- °-"1`:247,425:05 ='. ';; :''~`'.3?65, D~50~OO-~- . lsj OTHER EXPENSES !c! ____ DEPLETION - GA5 ldELLS ___ 34, 479.54 .00 ,FyO .DO .f10 ~ci V MISC EXPENSES £3f., 713.30 109,734..43 .00~-.- . ~ C10917$ -: 7 ] .; ~ INTEREST EXPENSE ~ 42:?,933,57 ~ 233,164.62 - 247,550.00- ~ - - ~ £4,385.38 ~ ~ ~24T`, 5;}0.00 ~ TOTAL OTHER EXPENSES. 594,127_61 342,904.05 247,550.00. .~C95,354.D51 - 247 ,.550.L3U I CONTRI&UTION TO CITY 64:1, aD0.U0 882, 4510. DD 492, OOD.DO 99,5UO.OD 962,000.00 _ ._-_-f0_T_A_L_ CONTRIItUT_I_ON TO CITY___ _-_____ 64`'=', 4?14.OD_ ___882, 490, 0D ___9.82.ODB.00 99.580.00 98?. 004.G10 A 1.: NON-OPERATING INCO-ME --------_-- -~---- LS. DOS, d36.JY15 4f7,1~.01 LH84, SSE1.001 1,30£, b72.D1 C884, S:A.001 :: ?~!ET INCCIPIE BOO, 197.43 2, 938, 370.38 £, 413, 1:,6.55 -~F2S, 213,'7 1, 1 .d Y v ASSETS [:urreM Assets t Cash and "ulvesUnents - Operations 2 Cash and irnestments -Self-Insured 3 Subtotal rash 8 Investments q Patien7ResideM receivables 5 Atlovrarioes for bad detrts 6 Advances and cmlraGUal allowances 7 Nel palienUresidentond thiM-pally g payar receivables 9 10 Other receivables - net t1 EnvenlOfiee 12 Prepaid expenses 13 Total Current Assets 14 80.- n rMIF dx1 ^ 1 lnveslmenls 15 I eslmeM in Jo'n[ Ventures Plant Assets 16 Lard 17 Builtlings 18 Acwmulated deprecation 19 Builtlings less deprecialron 28 Equipment 21 Accumutaletl depredation 22 Equipment less depredation 23 Cash~cansbudion E equipment 24 Constnrctwn M progress 25 Total Plant Assets p{her Assets 26 Deferred financng costs 27 Tdal Funds FINSTMf~ Pam Lar r+2of2ooa j I 2:29 PM PreB minary HU7CNINSON AREA HEALTH CARE - (l Comparable Balance Sheet ~ As or DecrmGrs 31, 2003 C DEC NOV OEC Change - DEC NOV DEG hange 2003 2003 2002 CY vs PY 2003 2003 2002 CY vs PY 3 lABlLl71ES AND FUND BRIANCES Current LiaGilBias 514,371,227 59,694,896 510,8%,495 116,732 Current ma[uriGes or 164 158 51 962 088 51 5829,481 328,683 1400471 1359,119 475,302 7 929,169 901 545 1 Lang term dent AccourHS payable-Node , , 5,623,999 , , 1,833,326 1627,268 {3,269} 512,771,896 f4i,954,015 311,125,79 , , EsOrnated contractual 16,520,974 18,362,078 15,254,783 1,266,191 aet0emer~-net 1.314,968 2,035,193 1,256.731 58,237 (4,804,544} [4,950,225) [4,353,882) [450,7121 Aornled exporrses- 974 1 222 036 630 1 356 1 035 187.618 [4769591} [4742187) [d.239562] {530,029} Salaries , . 663 5 340 , , 140 5 369 , , 1.144,073 1%,590 946 789 56 666 669 58 56,661,339 285,450 PTO 1Meres[ , , 426,552 , , 330,945 278.282 146,274 , , , , Self~Iruwred Pro9rarrr. 357991 541,561 452,56] {94,570] 280 223 350 233 279,923 300 O81er 129,123 159,216 81.748 47,375 , 730 985 , 058 711 705 661 68.880 Deferred liablities 120,309 157,664 161,161 (40,852) . , 4 4] , 234 323 537 SB Deferred reverwe 0 5.648 0 0 381,775 ,3 26 , , 9 3 5 051 398 519 060 068 2 Total Current LiabiG[ies 51.694 743 55,558,283 56,866 681 828,082 521,115 466 521 04 , 1 , , , , 59 582 939 511 136 240 512,194,083 [3,2N,444} 5405,131 5378,066 5304.490 .}00,645 57,449,758 S1,Ot9,lB8 51,019,788 6 27,559,ag1 27,320,684 26,069,896 7089,545 {t2399920] [124309701 {il !68021] [93f 899) Ldw-term DeG[fless rrent 514,759,521 514,889.714 514.601,875 157.648 ~ malunlSesl 522 223,436 522,256,056 520,354 415 t 869,025 7 fi,D02,054 15,880,054 15,088,843 913,241 {12,048,457} {11,443,473) {71,455,713] (592,744) 53,953,597 L3,736,561 53,633,100 320 A97 o a o B 6106781 5648,352 707,154 5,387,627 f25,B37,667 525,294,435 514,961517 5,875.770 Fund Galante 5101 467 3102.623 599,297 2,170 557,038,690 557,980,684 552,211,185 4,827,505 Tole1 Fiords 527,120.511 527,146,342 524,990,109 2,130,402 557,038,690 557,960,881 552,241,185 4,827,505 +2w25vn 29 PM reNminary HUTCHINSON AREA HEALTH CAKE ' Slalement d Revenues ant Expenses RforNh antl Paiiod Ended Oece~n6er 31, 2003 CURRENT MONTH YERR.T0.DATE YEAR.TO-QATE Over{tlnderl Bu dge) Over {Under) Bud get VARIANCE % Rgv~w g+ Rclral 8udpel [Mlars Percent ActuaE 6W9e[ Dufarg Aercen[ Oecemper 2pp2 2003 rs 2002 1 3n patient revenue ~ 52,489,323 52.915,987 [5446,6641 4539E 531,219,675 133,030,584 {51,610,506) -5.5% 528,2%,959 39.0% 2 Oul patient revenue 3,936,475 5,005,339 {68,904) -17% 42,342,559 46,076,127 (3,693,568) -8.0% 40,062,429 5.7K 3 Re5Men1 Revenue 629,250 561,625 527,625 25.4% 7,021,962 5,969,562 1,052,400 57.5% 8,186,527 73-5% 4 Tatal pa6enUresideM rererwe Discounts 17,035,008 81,622,951 {5387,943] -5.2K 589.564,797 5&5,095,873 {54,451,876) 5.256 172.485,911 71.2% 5 Governmenla€ & Polioy [0iswunt 3,244,625 3,36fl,T00 j724,075] 7.795 36,835,653 35,920,316 {2,264,663] 5,9K 30 456 839 20 3% 6 Free Care P 4,167 f41S7y -t000% 1,227 50,000 1487731 37.5% , , 10 581 . -SB 4K 7 Tatal tledudion From revenue _ 53,244,625 53372,867 {SF26242] -38K (36,636880 538970,356 {52.3334061 ~0% , 530 457429 , 20 2% 8 Ne[ palientlresidenl revenue L3,790,363 54,050.086 {5259,791] B,4K (43,947,317 546,065,557 {52.718,240) ~.SK , 342 018 491 . 4 6% 4 O0rer operating revenues 1129,9581 46,392 ft76350) .3Sp 1% 653,196 514,033 739,165 27.1% , . 363 842 . 79 6% t0 Net operating revenue (3,660425 54096,476 {5436055) -506% 564,600,575 (46579,590 581,9790751 ~2% , 542382 133 . 5 2% nses , . 1} Salanes 51,760,019 51,792,x43 (532,424] -7.S9G 520367,974 520.352.340 (25,634 0.1% Si8 729 D5M1 89K t2 Employee 8eneE[s 263,910 463372 (779,452] X11.5% 4,26 5,580 8,179,912 {938,332p -18.1% , , 4 467 709 - -a 6K 13 Prolessgnal ant Medical Fees 608,611 509339 (100,779] -19.8% 5,528,939 6.701 347 [172,5581 3.9% , , 4 917 450 . 12 4% 14 U891ies, Mtnce Contracts 8 Repairs 210,464 167-200 63,254 g3.0K 1,962,281 1,813.457 1x8,804 8.2% 1 795 302 9 3% 75 Food, Ongs55upplies 484,778 574,866 [30,088} -5.8% 5,590,756 5,665,300 (95,544] -1.7% , 6 883 079 56 5% 16 Omer expense 157,190 133.527 23,659 51.7% 7,660,277 5.563.J53 96,924 6.2% , . 1 375 106 . 20]% 17 Minnesota Care 2,302 37-302 {35,000} 33.8% 391,446 447528 [56.562] -12 6% , , 362 848 L9% 18 bad deb) 162,710 96,889 64,021 64.9% 768,988 1,584.274 {435,308} . -76.8% . 5 023 925 -2S 9K 19 Mteres[ 41,659 67,068 (5,678} -51.5% 467,350 818,282 {28,932] - -5.6% , , 473 568 9% 2 20 21 Oeprecialion Total expen 769,320 466675 20,865 12x% 7873,857 1,904593 {90736} ~g% , 1,660 626 . -2.5% op 53.680,954 53 892 266 {5211 312} S 4% 562,812 808 546 358 636 151 545 830} -3 5% 534 868 567 Eueu of net ng erali revenue , , , 7 6% 22 aver {under]pperalirg expenses 820,529] 5204210 [5224739} -1101% 51 787 709 52 220954 [5433245) -19595 52 553 566 Nonooeratino Rerenues , , , , , .28.9% 23 24 Investment inmme Omer nonoperating revenue [ne[I 533,403 522,500 (59,997) .40-4% 5196,105 5270,000 (573,295) -27.1% 5299,047 -36.2% 25 Plaza tS lnCCmel{Loss} [7,040] 7,585 (54,6251 -192-8% 90,198 86.970 3,226 37% 195,539 .53.8% perateng reverse {11,666} 8054 1197251 -2446% _ 55,787 96713 {609261 427% 114,090 -51 t% 27 Het lncpme [L5,703} 538146 {543447) -1139% 5342,686 5453,683 {Et 109951 -2d 5% 5608 276 A3 7K [525.832] 5262,356 {5268,7861 -150-7K 52,130,397 676 52 837 {5546 2401 •2113°/ , 53 125 842 . , , , 6 , , .31.8% 28 29 Palien7 ddY6 Resident da 5's 759 1,049 [2871 •17.0% 10,520 11,262 S 19 C . 27 -10.1% 9,671 a B% 30 Percen}occuParry.pudge[beds-Hospital 3,409 40 3-366 d3 1.3% 55,413 .90,906 5,007 2.5% 40,417 . 1.2% 31 Percent occupancy-0udgel datls-HUrsmg Home .8X 89 4% 55.9% -15.1% -27.0% 96,2°x5 554% 5.2% -10.1% x4.2% 4.5% 32 FTE's . 86-3% 1.1% 13% 92.2% 96.0% 2.2% 25% 91.4% 1 3K 33 Admissions (a~usledl ~ Hpspilal a+N 456.1 611 657-B 2.3 9.SX 657.5 4516 -2.3 -0.5% 435-0 . 3.8% 34 Expenses [neq per admission [adjusted}. Hospital prJl' 5 293 678 4 65 (67] -9.8% 6,550 7,366 816 { y -1 35 Revenue per admission {adju8ledy-HospiW gory , 10 479 , 8 10 160 435 9.0% 5,404 S,OB9 335 6.6% 6,866 73,1% 3S Ne[ Revenue per admission (adjusted) . Ffpspilal onky , 5 400 . 5 222 259 7 2.5% 14,174 70,672 502 47% 9,743 16.7% 37 Oiscoun[s as a percent d reremres , , 1 7 ],4K 5,737 5,x25 312 - 5.6% 5,311 8.0% 36 FTE's per 100 admissipns {adjusted)- Hospital ortty 46.7% d 8 45.6% 4 7 0.7% 1.5K q5-5% 45.8% -0.4K -0.6% a2.0K 6.7% 39 Days in Ne[ ACCoU015 Receivable . 0.5 12.4% 59 4.5 0.5 10.2% 4.fi 7.7% 57.5 555 2.0 3.fi% 58.6 .L9% FlNSTMNT sls Pam Larson w Subject: Library Minutes pate: Mon, 17 Nov 2003 21:33:46 -0600 From: "Newton Pone]'" newt a~lutchtel.net~ To• "Mary Henke" [wary a~utchinsOn.li6.mn.us~ Minutes Hutchinson Public tlbrary Board November 17, 2003 Members present: Connie Lambert, Julie Jensen, John Hassinger, Newt Potter, Kay Johnson, Mary Henke, Librarian Members absent: tarry Ladd, Kay Peterson The meeting was tailed to order by President Connie Lambert. The minutes of the October 27.2003 meeting were reviewed and approved. Old Business f .Restoration update. Mary reported that the heatlng system ~ almost complete. Waitlng for set Mary will investigate to detertmine H they can 6~e replacedswifh same I~hts as used m the ottilehts. remodeling. 2. Bunch Foundation Grant. The Burich Foundation will provide money for eight new computers. Recommended the board send a letter of thank you. 3. New Charter School Grant -Dave Conrad. The Charter School proposes to have school students work with adults with little computer knowledge. 3M had made a grant of 31,000 to be used for teaching materials and guides. A lengthy discussion was held about the focus of the computer ' instructlon. K was agreed the focus should be to improve library usage. Motion made by John Hassinger and second by Kay Johnson the move ahead with proposed grant with support of the library. New Business 1 be aryt the library n December 2 t 7 OOpCme This wit 6e a infor atio'nal meetinghe8oard ng ~ era invited and encouraged to attend. Next meetng: December, 22 at 4:30. Maybe if needed. Meeting adjourned at 5:30 Newt Potter, Secretary 11/18/03 7:21 AM 1 0£1 ~j~o~3 MINUTES Parks, Recreation & Community Education Advisory Board December ], 2003 Members Present: Mike Cannon, Kirk Kosel, Bill Arndt, and Bernie Miner. Also present were Dolf Moon and Karen McKay. The meeting was called to order at 5:18 pm A motion made by Bill Arndt and seconded by Kirk ICosel approved the minutes dated November 3, 2003. The motion passed unanimously. OLA BIJSINESS Capital Projects -A new divider net has been installed in the Recreation Center. A rider type floor scrubber with a wider deck was purchased this year. $47,500 has been set aside as half the cost of new synthetic flooring in the gym. $47,500 is proposed for the 2004 budget, installation is expected to be complete in August. The synthetic product will be smoother than the floor currently in the gym. The cost of the flooring is expected to be approximately $97,000. Mike questioned if a wood floor was considered. Dolf told the board that the gym is not climate controlled and that warping would be a problem with a wood surface. Bernie questioned the moisture problem in the gym that occurs in the spring. With the smoother floor this will have to be monitored as a safety concern. Dolf said the problem is not structural, its condensation. New lighting in the Rec Center is also being considered. Dolf told the board the lighting would be bi-level, The cost would be approximately $32,000. Mark Schnobrich, City Forester, has received $30,000 from the Hutchinson Utilities Commission in the past to provide shade trees on private property. Mark has several grant projects coming up in 2004 with the Minnesota Department of Transportation and a Miller's Woods. Not putting the shade tree project in jeopardy, Dolf has checked with Patrick Spethmann of 1•lutchinson Utilities to see if the $30,000 could be reallocated in 2004 for the lighting project at the Recreation Center. The item will be presented at the January Utilities meeting. 5tee1 sheeting has been purchased and will be installed to cover the insulation rising above the brick in the Rec Center in 2004. Kirk asked about a clock in the gym on the new scoreboard. Dolf told the board that a component needs to be added to the scoreboard to keep the clock lit. Aluminum standards and new nets have been ordered. There have been several capital projects in the parks. The Roberts Park parking lot was resurfaced. A new backstop is scheduled for Veteran's Memorial Field, the current one is 18 years old. 2004 Park & Recreation Budget -The 2004 proposed Park and Recreation figures are in place and Dolf feels that they will stand as proposed. The seasonal staff is back in the budget for 2004. "J~-Q~~ MINTJTES . PRCE Advisory Board December 1, 2003 Page two OLD Bi75INE55 Merrill House -The City is receiving the Merrill House through tax forfeiture; it's a six month process. An adjacent property owner donated a piece of land to the city. The City Engineer and the City Planner have been meeting to decide how to restore the property. Money is available far historical preservation. Youth Soccer - Dolf attended a meeting, of soccer boosters in the Hutchinson area. Their desire is to promote youth soccer with the ultimate goal of establishing soccer as a varsity level sport. Walter Patino, soccer organizer in the Glencoe area, has developed soccer into a varsity sport there. The high school won't be able to offer soccer until it is able to sustain itself. In Hutchinson, the interest has started slow. The club needs a parent organizer. Parkland Aedication Fees -The board received a report on open space in Hutchinson reviewing inventory, acres and history of parks and employees. With the addition of the school turf maintenance and snow removal, the city was able to purchase wider and better maintenance equipment. The city does not accept any parkland donation smaller than four acres for new development. Rotary Park will get a restroom in 2004. BOARA MEMBER ITEMS Bernie Miner had a safety concern with the low-rise bleachers in the Recreation Center, several braces are broken. Dolf will have them repaired. Bill Arndt would like to see an underpass across Highway 7/22 near Modern Mazda to Golf Course Road. ADJOURNMENT The meeting was adjourned at 6:15 pm on a motion made by Bill Arndt and seconded by Bernie Miner. The Board unanimously agreed. khn MINUTES Parks, Recreation & Community Education Advisory l3oard January 5, 200~i Members Present: Bill Arndt, Jay Beytien, Mike Cannon, Kirk Kosel, and Ralph Johnson. The Tree Board was also present including Deane Dietel, Tim Stnith, Mike Getzke and Brian Wendtlandt. Also present were Dolf Moon, Mark Schnobrich, Lawrence Winter and Karen McKay. The meeting was called to order at 5:15 pm A motion made by Bill Amdt and seconded by Mike Cannon approved the minutes dated December 1, 2003. The motion passed unanimously. NEW BiJSINE55 Mark Schnobrich, City Forester presented a review of 2003 projects and statistics to board members including the following: A total of 1,750.3 hours were spent in forestry last year. Those hours were broken down into several categories such as tree planting and removal, tree pruning, storm damage, watering, disease control, inspection, tree inventory, administration and training/rneetings. 347 trees were planted in 2003 while 133 were removed. 5,500 trees have been planted since the energy planting program began in 1979. The annual Arbor Day celebration includes a tree give away. The Tree Board has drafted an ordinance to require developers to escrow money for tree planting. Projects for 2004 include restoring the shelter in Women's Club Park. Originally built with elm posts, the posts will be replaced; it will be done as an Eagle Scout project. Three grants awarded to the City of Hutchinson will be completed in 2004 including an $8,000 grant through the Minnesota Department of Transportation for roadside landscaping along Highway 15 south of Century Avenue. Planting will continue with the burr oak and flowering crab, which are found along the highway north of Century Avenue. The High School students and Sentence To Serve will be working on the Miller Woods Oak Savannah project with the McLeod County Historical Society. The area will be parceled out and buckthorn will be removed. A MNReleaf grant of $9,000 was received. The Forestry and Natural Resources and Ecology classes at the High School will be doing a tree inventory including planting, curriculum and inventory. Bill Arndt asked if a tree line could be planted west of the buildings at the Fairgrounds that would buffer it from the new home construction. Jay Beytien wondered about the availability of money from Hutchinson Utilities for energy planting. L0.~5 MINUTES PRCE Advisory Board 7anuazy 5, 2004 Page two Dolf spoke with Pat Spethman, Iutchinson Utilities; there should be money available for energy tree planting in 2004. He recommended that Dolf request $15,000 for updating the lighting in the Recreation Center. The Pepsi sponsorship money ($50,000) is also available for Rec Center updates. The cost of lighting is approximately $30,000. Energy tree planting generally receives $30,000. In the early 80's there was an oil overcharge, that money has to be used for conservation measures, the Conservation Incentive Program or CIP dollazs are sent to the state if not used locally. Lawrence Winter, Pazk Resource Coordinator, reviewed the 2003 park accomplishments along with the goals for 2004. Ivlaintaining services was a challenge in 2003, given the reduction of full time staff by 2.5 PTEs. There were 22,865.05 hours spent in areas such as turf and landscape, general maintenance, field maintenance, snow removal city and school, sidewalks and pazking lots, outdoor rink maintenance, decorations, other functions, Rec Center repairs, flags and banners, and equipment maintenance. • Projects worked on in 2003 include completing riverside shoreline, Library Square water proofing, dam reconfiguration, footbridge rip-rap and Roberts Pazk relamping, parking lot resurface and fence replacement. The City of Hutchinson was awazded grants from the DNR for improvements in Rotary Pazk, and improvements along the 2"d Avenue shoreline. Goals for 2004 in the parks include work on Library Square improvements, continue 2"d Avenue shoreline improvements, begin grounds maintenance/restoration of Metxill House, install Ivan Hurt memorial, complete Rotary Park Grant, complete stabilization of AFS Pazk shoreline, develop Drift Rider's Park, and begin park maintenance plan development. Drift Rider's Park is a five acre parcel located in Island View Heights in the southeast comer. There may be a dock, but no landing to the river. BOARD MEMBER ITEMS peane Dietel questioned why street and parking lot snow filled with debris is dumped near the river by Tartan Pazk. Dolf told the board that the Bass Pond area is more appropriate. ApJOURNMENT The meeting was adjourned at 6:50 pm by a motion made by Bill Arndt, and seconded by Kirk Kosel. The Board unanimously agreed. i klm .acridc!"it ~°"rant~ bye 1;pe ,T "~~' II;~ ~rrr~pt+,~ ~,~afCp'1wO'~l~r ~d~~7~ - _ ---- -- ..m .._. 1l7 RIESIC7ENTIAL RESH F~a~;, "" ~N~7ENTIAL Ft~SIIGIE 21~ ~,SI~E~1Tp,4LVvINCY~J~V REf~LA~EP,~ENI" 5C1 C~E~fi~LI~1Q~ X75 ~'~F'NNR`~N 6A5FM1ENT "p~AG H ENS ~-_ j ~1F~S _, .. _. 434 mm~._. Ft~ ICENTfALLHr~F~E^Allul ld .. ~~ ~ W~ '37 N~)NRE~IC?EPd° _ ,. P! r ~~. ~~JS~KLL~pN~~ /~-..- GIp~N4)t"i~x ' x 1 <~ Ti1L 1TEF.4S: Na+A7?G~~~~"~d~r5~7~~aGx~raes flay the ~r-avP7th -- N~a~rber cs1~ ~'Jurrabi~rg Perrr~it~ t'e~r fh~a fra~nth = ~ ~ - 1 ~___ ..._.m..~.m $O,OQ ..... 1. _._.. ~C) fp+3 _____.. ~ $p.~rA 1 $4.~Ip~ .. _ ..~.~ ~- 9"r4J.4p ~.i , . _ . ~1:p.C~C~. 4 ~4G~4 t7ab.~4 m_...~~.. _.--- ~ $'p 116,~1CIp'~.Oo~ __ ~.m.....~_.~ ~~5 90S~~mmm ~SY ~~ _...Op~ 1'V~Il'~UTE B~IA ~1~~~TN~ P'T~RHAE ~F F{~~t (~ ~SU~~ N'F2 +CA$1`CI~ASIS ,~A~U~~' 26y C ~'rt: Na~ai1J, "nc~ ~ir~ct~rr, ~~~~a ~~~~1~i~1~ ~ army "l~~~au~, ~ar~r men er~`i11 ~~11~ the b~~ cr~e~ ~~r a~d~ a~ :~5 p~.~n, T~. I+~rr~~T di~p~as ~t ~ z~a+~~ ~wf ~'raliat~~r~ ~T~. '~ ~ :~~ Ad~rrtin~c~~ ~r B+~. ~' £~all~~xa ~s r ~p~ned a~c~ read. _...___ _m _._.__ __ _-- _.___. _ _-_ ,, Comp any- Bits ~~taney Irat~rna~ia~a~, Itac. ~.~~,3~ti.0~1/per ~i -~`~:~ Truck ester ~!~4.C~~fit Y 7,~~}.~~9lu~~a~t ~"Yze did re~"erre~d tv ta~"~` f'~rr re~~e tt -- tae k~ef~are ~ it~r au~e~ ~~' e~,rlideratia~ and avvaa~d~r~ era Ja~a~xarr ~`7, ~C~c~~. Tie bt~C +ee~ir~ ~~~~~ ~~ "~;1 ~.za~~ ~erril~~ Biraan~ce ~:rt~r ~_~ ~.1Pletz, +~~ty A.d,.antratar ~~n ~ . ~ °~~~~.~ ~m~~~ ~~ Memo To: Mayor and City Council Members From: Brad Emans. Fire Ghief DatJx 02/02/04 Re: Monthly Update on Activities of the Fire Department The fire department responded to 35 general alarms in the month of January. Example of a few of the calls: 1. We responded to an elevator pump that overheated at Padc Tower, sending smoke Into fhe building. Na damage was done. 2. We responded mutual aid to Silver Lake for a house fire with our thermal Imagining camera. 3. An officer responded to a person stuck in the elevator at Faith Lutheran Church. No one was injured. 4. We responded to the Victorian Inn were we found the dry sprinkler leaking air and had been corrected by installing a larger air compressor. We ordered the proper repair. 5. We responded to a sprinkler head burst at the middle school. The heat was either turned down or off in this area and the head froze. This Is the breakdown of the calls for the month: City: CommerciaUlndustrial BMulti-Family 3 School 1 Carbon Monoxide 2 Vehicle t Hazardous Material 6 Rescue 3 Medical t Mutual Aid t Rural: Rescue 2 Medical 4 Residential 2 CommerciaVlndustrial 1 Drills /Meetings ! Othar Information We have started a monthly meeting with the just the chiefs on the first Monday mnming of each month to discuss plans far the officer meeting, business meeting, and drills for the month. • We conducted the annual inventory of equipment. 5~a~~ We taught hose advancement / different types of hose packing. We held the first annual firefighter challenge. This allows teams of lwo firefighters to test their skills against other teams in the area of SCBA donning, search and rescue, etc. We attended the Central Minnesota Firefighter Regional meeting In Arlington. Fire Prevention 1. Heartland Action Agency class for new homeoHmers. 2. A defend in place Bass for the residence of Park lowers. 3. Tour and safety tips for a kcal Cub Scout group. • page 2 ~. J PUBLICATION NO. ORDINANCE NO. 04-367 AN ORDINANCE AMENDING T1IE OFFICIAL ZONING MAP OF THE CITY OF HUTCHINSON FOR A PROPERTY TO BE REZONED FROM R1 TO R2 LOCATED AT 1245 ROBERTS RD SW THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MIlVNESOTA ORDAINS: WHEREAS, the following described real property is hereby rezoned from Rl (Low Density Residential) to R2 (Low Density Residential -Single and Two family) as requested by property owner: LEGAL DESCRIPTION: Lot Three (3), Block One (1), ofMcDonald's Second Addition WHEREAS, the City Planning Commission and City Council have considered the effects of rezoning this piece of property; WHEREAS, there are certain parameters that will make this rezoning appropriate for this area; . THEREFORE; the City hereby ofEcially rezones this property to RZ and it shall take effect upon publication of this ordinance; Adopted by the City Council this 10`h day of Febnrary, 2004. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor _..)~-~~ RESOLUTION NO. 12340 CITY OIi HUI'CHIN5ON • RESOLUTION FOTt PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Engineering Services $18,800 Vulnerability Assessment Water YES Earth Tech i The following items were authorized due to an emergency need: I'T'EM Date Approved: Motion Made By: Seconded By: COST PURPOSE ~ DEPT. ~ BUDGET VENDOR Resolution submitted for Council action by: ICen Merrill, Finance I]irector ~~~~~ RESOLUTION NO. 12'x,41 RELEASING PLEDGED SECURITIES FROM BREMER BANK N.A., HUTCHINSON, MN WHEREAS, Bremer Bank N.A., 4f Hutchinson, Minnesota, a city depository, has requested release of the following security under the collateral agreement with the City of Hutchinson: Atwater-Caamoa-Grove City 02-01-10 cusip 050006AG0 $300,000 Tnver Grove Heights DII~1 02-01-11 cusip 461219dn4 $275,000 Inver Grove H®ighta MN 02-01-12 cusip 461219dp9 $300,000 Inver Grove Heights I~1 02-01-13 cusip 461219dg7 $325,000 BE IT RESOLVED BY THE CITX COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Finance Director is hereby authorized to release said security. Adopted by the City Council this 10th day of February 2004. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator J ~~ Pape 1 of 2 ~ 3lg1 Minnesota Larvtu- f;amanng or ee n i_G22D -Application for Exempt Permit Fee - $25 FeeP~d Or anizatlon Information ~~`N0• Organ'¢stbn name Previous lawful gambling e ~ % xemption number a ® -er , ,~ c - ~ Street City Stete2ip Code ~ v s l ~~: ! County ~~~d , ~ N~~ r s~ ~ ~ ~~s s> Name of chief executive officer (CEO) First name Lest name ~ Daytime phone number of CEO .Y ~l ~r~.e a r Name of treasurer Daytime phone number of First name Last na~]e L ~/ i ~ e r ,~ e/, treasurer. 31D n?3 `~ moat] Ty of Nonprofit Organizatl n Check the box that bast describes your organization: [,] Fretemal ^ Religious ^ Veteran ~ Other nonprofft organizaton Check the box that indicates the type of proof your organization attached to this application: IRS latter indicating Income tax exempt statue Certificate of Good Standing from the. Minnesota Secretary of State's Office A charter showing you are an affiliate of a parent nonprofit organisation ^ Procf previously submitted and on file with the Gambling Control board Gamblin Premises Information 11 be conducted (for rattles, Ifst the sRe where the drawing will take place) Ming actl wh Name of prem ~~ ~~~ ~ _ (. ~Nbox) CN~y~ I ~ State2lp Code County O Address (do ngqot use P ~2o~ ~/ ~553Sn ~e ~ ' . GIj{ So S p~S JT• S /7t.7 y (for relttas, Indicate the date of the drawing) Date(s) of acWil n rT r`. y ~O xes that Indicate the type of gambling ecthAty your organtzatian wltl be conductlng: Check the box o ~~~...~~~fff ^ "8ingc ,tit Raffles (cash prizes maynotaxceed S72,o0g) ^ "Paddlewheels ^ "Pu0.Tabs ^'TlpboardB 'Equipment Tor these actlvitles must be obtained from a Lensed diabibutor. thefolowng• oa mom ra o This form will be made evallable In attemative format (Le, large print, Bretlle) upon request. The information requested on this torn (and any attachments) wAl be used by the Gambling Control Board (Board) to deternine your qualtllcatbns to be invohred in lawful gambling actMtlas In Minnesota You have the rlghtto refuse to suppythe iMornafivn requested; however, Kyou refuse to supptythls Infarmetbn, the Board may not be able to determine your pual'fiicatlons and, as a consequence, may refuse to issue you a pernR Ii you suPPN the Information requested, the Board will be able ~ process your appYcatbn. Ycur name and and your organizatbn s name and address will be publk; Informatlon when received by the Board. All the other Informetlon that you provide will be private data abcut you until the Bcard Issues your permit. When the Board Issues your permR, all of the Information that you have provided to the Board h the process of applying for your permit will became publk:. If the 8card does noT issue you a permtl, all the Infarnation ynu have provided In the process of applying for a permtt remains private, with the exception oT your name and your organizatbn's name and address whk:h will remari pubtlc. PnYate date about you are available onyto Bcard whose work assignment requkas that they have access to the Information; the Minnesota Department of Pu61c safety, the Minnesota Attorney General; the Minnesota Commissioners of Adminlstratlon,Finence, end Revenue; the Minnesota LegislaliveAudRor, natbnalend Intematanal gambling regulatory agendas; anyone pursuant to court oMer, other Individuals and agencies that ere specifically authored by state'or federel law to have access to the Informatbn; IndhAduals and agencies for whidt law or legal Order authorizes a new use or ehadrtg of Informaton after this Notice was ghren; .end anyone wRh your consent ~~~ LG220 -Application for Exempt Pa i Organlzatlon Noma, •~ ~ C/r/ Local Unlt of Government Aoknowledgmertt If the gambling premises is within city Iimfta, the ally must atgn this appllcatlon. On behalf of the city, 1 acknowledge this applcation. Check tba action that the city Is taking on this appllcatlpn. The city approves the appllcatlon with no waiting period. The city approves the applicatbn wkh a 30 day ^ waiting perbd, and allows the Board to issue a permk after 30 days (BO days for a tlrst Gass city). The city denies the applccaton. Print name of city (Signature oT city personnel receMng ePP~~) Date~J~.l Chief Executive Dfflcat's Slgnaturo The informatbn provided In this applk:atio}f Is Chief executhre officer's Hama Mall Application and Attachments Page 2 of 2 ~ _1~~~ 3ro1 the gambling premises Is located In a tpwnship, both a county and township must sign this appllcaton. n behalf of the county, l acknowledge this appllcatlon. Check the action that the county Is taking on this appllcatlon. The county appr~es the applcaton with no waiting period. n;. 7'he county approves the applicaton with a 30 de waiting period, and alows the Board to Issue a ' permit after 3l1 days, The county denies the appllcatlon. Pdnt name of wooly falure of county personnel receiving appAcatlon) I ' - TOWNSHIP: On behalf of the township, I acknowledge that the organlzatlon Is eppying for exempted gem6ing ectluKy within the township Ifmila. [A townsh~ bee nc eletutory authorityto approve or deny an apptcatbn (Minn. Sint sec. ' 348.213, subd. 2).] $ Print name M township (Signature of townahlp offlclal acknowledging eppAcetlon) I Oate~_~ rrnr~..rar and ar~ura,~ to the Mast of my knawkidge. At least 45 days prior to your scheduled activky date send: • the completed application, • a copy of your proof of nonprofit status, and • a $25 appGcetlan fee (make check payable to "State of Minnesota's. Application fees are not prorated, refundable, ar transferable. Send to: Gambling Control Board 1711 West County Road B, Suite 3011 South Roseville, MN 55113 IFyvur apptcaton has not been acknowledged by the bcal unit of govemrrlent or has been denied, dq not send the appllcatlon to the Gambling Control Board. s Hutchinson City Center 111 Hassan 3tree[ SE Hu[chlnaon, MN 51350.257,2 320.587-SY51/Fsx 320.2344240 MEMORANDUM DATE: February 6, 2004 ~J TO: City Council FROM: Bonnie Baumetz, Planning Coordinatpr SUBJECT: Appointment to Joint Planning Board It is time again to appoint a City representative to the Joint Planning Board for 2004. Bill Arndt has indicated an interest in remaining on the Joint Planning Board. Bill has been on the Board since its beginning in 1997 and is the Chairman of the group. The term for Joint Planning Board members is an annual appointment with a 10 year limit. Printed on recycled paper ~`~~ M Hutchinson Area Health Care Hutchinson Community Hospital Burns Munor Nursing Home • [tassel Medical Center 1095 Highway 15 South Hutchinson, MN 55350 (320) 234.5000 February 5, 2004 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Dear Mayor Torgerson: A committee of the Board of Directors of Hutchinson Area Health Care (HAHC), are recommending Bernie Knutson, as a candidate, to fill one of the vacancies on the HAHC Board. Bernie is a retired businessman and has lived in Hutchinson for many years. Thanks for your consideration of this recommendation. If you have any questions, please feel free to contact me at 234-4750. 5' rely, t~ Philip G. Graves President ICs • ~cc~ Hutchinson Cit Center C 111 Haseeu Street S6 Hutchinson, MN 55350.2522 320-587.5151/Fax 320.234.4240 MEMORANDUM RATE: February 6, 2004 LJ Tp: City Council FROM: Bonnie Baumetz, Planning Coordinator SUBJECT: Consideration of Subdivision Agreement for Island View Heights Sixth Addition John Rodeberg will have the completed Subdivision Agreement for Island View Heights Sixth Addition for your review by the Council meeting on Tuesday, February 10"'. This plat is a replat of Island View Heights Fourth Addition. The Final plat was approved by City Council on November 25, 2003, and will be a less dense plat than the Fourth Addition. PrintW on neycled paper - ~1~~~ M E M O R A N D U M • TO: Mayor Torgerson and Council Members FROM: Marc A. Sebora, City Attorney DATE: February 10, 2004 SUBJECT: Letter of Credit, Surety Bond, and City ofMinneapolis/City of Hutchinson Qrganic Materials Contract Approval Attached for your consideration at tonight's council meeting is a Letter of Credit, a Surety Bond, and the City ofMinneapolis/City of Hutchinson Organic Materials Contract. The letter of credit is from Wells Fargo and is required to obtain the surety bond. In addition, you will also fmd a request to approve the purchase of a surety bond to ensure our performance of the City of Minneapolis/City of Hutchinson contract. This component is a requirement of the City of Minneapolis in all of its contracts. The purchase price of the five year long bond covering the amount of $3,189,325.00 is $115,00.00. Lastly, attached is the agreement between City of Hutchinson and City of Minneapolis, which I . have reviewed. The City of Hutchinson would be paid by the City of Minneapolis to take possession of Minneapolis' organic yard waste, leaves, and other organic street sweeping materials which would then be processed at IIutchinson's Creekside Compost Facility. As you may recall, Hutchinson competed with other entities in its proposal for providing this organic service to the City of Minneapolis. The City has spent much of 2003 negotiating this document with the City of Minneapolis and Hutchinson has developed a good working relationship with the Minneapolis City Sta££ and i believe that both parties have come to a fair and mutually beneficial agreement, which will definitely benefit Creekside Soils. Under the proposed agreement, Minneapolis would pay the City of Hutchinson $3,189,325.00 to take possession of Minneapolis organic yard waste and leaves over the next five years. Environmental testing would be conducted on all the material to ensure that the material was suitable for composting at the Creekside Soils Facility. The City of Minneapolis will also have these materials delivered to a drop off point in North Minneapolis, making collection of this material for the City of Hutchinson much easier. lutchinson will also provide sortie compost products for the City of Minneapolis Community Garden Program and Minneapolis may incorporate an organics composting program at some of its schools. Of course, one of the main benefits to the City of Hutchinson is that we will be provided with the raw materials necessary to continue our ever-expanding operation at Creekside Soils. We will be • ensured of a steady supply oi'organic materials for our various soil products. q~a~ Letter of Credit, Surety Xnnd, & CnneractApprovalMema February 10, 2004 • Aage Z Approval of these three items is requested. Should you have qucstiens concerning either of these items, Mr. Plotz, Mr. Merrill, or 1 can address it at the Council Meeting. r L Wells Fargo Bank Minnesota, N.A. is pleased to present die fallowing lending commitment. Tlrls commitment is being made after completion of our underwriting process, rnanagemenf approval, and completien of documentarian acceptable to counsel. Summary of Terms 8 Conditions fpr $1,000,000 Stand-by Letter of Credit City of Hutchinson BORRaWER: City of Hutchinson LETTER OF GRE~IT $1,000,000 AM AV NT: INTEREST RATE: 2.0% above the 30 day LIBOR rate COSTS & FEES: Origination fee equal to 0.75% of the letter of credit amount on an annual basis plus customary out of pocket casts paid at closing. Origination fee is estimated at $7,500 annually with an additional $1,500 due at closing. TERM: Letter of Credit will be available fora 12 month term renewable annually, at the Bank's discretion, for a five year maximum term. CouuAreRAt_: Cash equal to the amount of the Letter of Credit in a separate account at Wells Fargo Bank, these funds will be specifically held for security. (}uARANTEES; None. nTNER TERMS AND Audited financial statements from the borrower annually GONdITIONS: This commitment is considered to be all-inclusive, and serves as a basis for working towards a mutually acceptable agreement. If you have any questions, please call me at 320-587-4155. Thank you for the opportunity to present this commitment. We look forward to working with you. Sincerely, Steven Jansick President Page 1 February 6, 2004 C~C~1 February 2, 2004 RE: City of Minneapolis Performance Bond Mr. Gary Plotz, Administrator City of Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Dear Mr. Plotz, I am please to inform you that Construction Capital Incorporated has successfully arranged the necessary bonding for the Creekside Soils~ity of Minneapolis contract. The bond will be written with The Hartford Fidelity and Bonding, and the terms are as follows: 1. 1-Iartford General Indemnity Agreement properly executed (see attached). . 2. Wells Fargo Letter of Credit in the amount of $1 million dollars. 3. Hartford Bond form (see attached). 4. Bond fee of $115,000 payable to Construction Capital, Inc. We are prepared to issue the bond as soon as the terms are approved and the required documents are received in our office. Should you have any questions, or need our presence at a meeting, please feel free to contact me. Sincerely, .~ Don Zalk Bond Representative Construction Capital, Inc. Enclosures (2) 1710 N. Dauglpa Dr., Suitp 170 Golden Valley, Minnesvtp 55422 • 7b3-543-6993 FAX 763-512-0430 Toll Free 866-317-3294 Web: www.conalruciianepplfvlinc.evm KNOW AI.L MEN 6YTHBSPpRPSEftfS: 'fltat „~(hatdttaltcf caIIvd the Priraeipal), and . ~ aorporatian of the " . acrd whore ptioeipal afflae u lveatad in the ~ (heteiaatter eaIIad !hc Son ~'). am hdd and firmly bowtd uota 11~• her edkd the obligee], in tha fup and J,w atrm of is ) DoWus w 4te payment of which aura. wrII and t},tly to be wade, the said Ptineipsl ...d Saaoly 6:ad tbemsalrct, their itnltf, sdministnan, exeeauar7, aatcoesaon and as+isn`a.'j~oif~Y and tcvuady. 5n dr br dtere p[d«~Ot. WilEfiEaAS, thG abOrobOmdca priae~al har atWCtcd 1MO a att[ta to avrjhpt Cordraa[ With the abare-rhpdimlod ObIIgaa Acted lac 6or a period al~year(a) which eontnat is h«eby tefCtted w and amde a part hcrYOf as fu11y sad tv dw aatec camera as U cepicd tx kai;th herein: and WHPREAS. the Obligee hu agreed Lo rcaspt a bond gwrantx+c p the performtact of laid enattact for a period of art)1' oae ye.r. NOW. 7HP.REFDR1w 7Yfe: CONDfe70N OF THE ABOVE OELIIiAT)ON M SUCH. rear if the.boro-bvundm prvaCipal aMp well and Wly keep, dp std perform, nda and avert, aII as d aiagidar, dra wttr~en cad tldraga [h Mid avmrlts sa foad~ and .pccified a 6c by the Mad p.iecipal kept. done and perfarws I, >a the tune tad io the ttnnher in said eotaaad apxiGed during tltc term of th6 bond, std shad ply aver, .sake goad aqd ragbuaso w thq abvre-finned db~goa, ale bsi and drmage which said Obliscc way sustain 67 ttason of lulute or dehult vtt 3tc put of said Princ"tpal, s6da qda obligstivn shall 6e rod. otherwise w 6c and remain in (eII forve and et7oce provided, ho.vevca•. Out mtis botd is avbjcu a dta foIIevdag con drb"wts and ptovisiatta= 1. This bond is for dte Lam n d mom. Z. Tn the eveln of dafaak by tbtr psinaipal Ib peaformMa of the eaatraee derma the arm of mi+ . 6aad, the sutaiy shoe be liable Daly far the fors to the Q6liace duo too aawl exeeaa soap of parfarmaace o(the caMrar~ up la the terndn.riaa of m c aster of ]his hood. 3. No ebaim, act)an. sale or ptvcaediag, concept as hncin d6cr set (vrrh, stiall be had ar maiiALaad against [be Surey on this marnrmua yalesa saraa 6a 6 maght of inatauted and pmeve serYpd upva the Surety wpla~ six morale alter Ora eompletioi t of the abatta[IL 4. Neither non-renewal 6y Ae Surety, aor latlurw nor ip ability of Rhe priaaipal w hie a tepkaCanplt Goad ship constitute loss m the Obligee raaoverable t nda dta bond. 5. 'll.c 6a.td may be a:traded for ad~aiami termr a the option of the Sutriy, by cnntineadoa cutificata e~cceeted by WvSwaq. S"ip.ed yid salad dria day of ~ . 19r BY: BY: C~ l~~oal~sArrc~ Form tae K@EB-~ Tv be tUachod !4 sad foam A pant Of Bead No. dated a,t,>;tttly with the C1t[x:utien of LhiS llidel, lssaed by . as ~alt'.sy, oo bohalf Of 7af ~I'ir ~+ Bad ial favor of the as 061igx provided, however, that this hoed is subjxt m the fellowLte conditions and'ptovisiens. 1, 'I1~e ebovo-boaded l~riacipal has eatund in4a a cxrtain writtal cotatr+tx wilt ~ move ~maoiiottad ~lig~ dated for Ptoposa3 ; foe for a pndot, of ~ ( ) yam, which contract ;s hezeby tsfcrted >n and made apart hct eof as fuAy and to the same attmt as if copied u length hese>d 2. The Obligee has agrred b ae+oept a Goad gursntermg the ptrFortaaaCe of said wntzgct for a ptsiod of only tone year. 3. 'ilus bond is frx the tram beg~m~ and mdang 4. In the avert of dedaalt of the 7?rtaeipal by 46liga. as ptoradec far in the and bond. iA prsforrnanm of the eotdsat;t dttaing the term of ~ is bond, the Surety shall be liable enly feu die damagrs and/or P ~ dit~ysba~smtabt Band, Ride A and applicable ormt~et pauvapms . prior m ocpitatiao of @~ Berm o! this Bond sad Rider A, as sdt fostla therein. i, ]!la claim, action. soft yr pioc~ing. eaccePt as >~te a~a faat4. shah 6e bad or mauttaieod ap~inst ffie Swexy as rLds imsunmeat amless sat ~ ahaR ba batnagltt or insdttaed and ptacess saved ttpoa the Sttatxy withip sbt months a&er tlta mtaplatiott of the aonlttaS. . b. a~'nen~t b d~shaA St'oastuutD lass W the ~ ®cc tt'urverable vadermthis band. 7_ 'Ibis bond may be c~ctended fan additioaai teams zt the opp~m of the Surety by evntiQiuativn mtif>~le caueraamd by rite Suaety.: g_ Nntwidasrartdiag any caaflir.Y betwxn the terans, mtld-itians a ttl poavisioes Hof the Rend, this hider A and soy ot4pt t~eement or nay pa°s'b~ of the cgnttux rrir~xa above er otlurwix, the Egad and this Ride ,- shall govern and caatml as to the aig?us end ehliptlaas of tlae 3ttnay- The arrtrbad bend slut] be subject m all at its teams, mnditons nand limitations ecrepc as herds modified. signed at,d sealed this dal. of , 19 C~ AGREEMENT BETWEEN THE CITY OF MINNEAPOLIS, MINNESOTA AND CITY OF HUTCHINSON, MINNESOTA THIS AGREEMENT is between the City of Minneapolis, a Minnesota Home Rule Charter City in the County of Hennepin, State of Minnesota, hereinafter called the City and the City of Hutchinson, a Minnesota Home Rule Charter City in the County of McLeod, State of Minnesota, which is performing composting and various other processing tasks under the name of Creekside, hereinafter called Creekside. W itnesseth: WHEREAS, the City of Minneapolis through its Department of Public Works, Division of Solid Waste and Recycling, conducts a program by which It regularly collects yard waste for its residential properties which has been ccllected by the property owners and bagged; and, ~~1 I-_J WHEREAS, the City of Minneapolis through its Department of Public Works, Division of Field Services, conducts a program in which it regularly sweeps the City of Minneapolis City streets of leaves and other materials; and, WHEREAS, the City issued a n3quest for proposals in February 2003, entitled Yardwaste Processing and Disposal Services and Street Sweeping Processing and Disposal Services and Fall leaf/street sweeping Processing and Disposal Services; and, WHEREAS, Creekside responded to this request for proposals with their proposal; and, WHEREAS, the Minneapolis City Council has authorized the Department of Public Works to negotiate and enter into a contract with Creekside; and, WHEREAS, the Parties desire to enter into a binding agreement providing for the cooperative processing of City of Minneapolis yardwastes and leaf/street sweepings by the City of Hutchinson through its processing operation known as Creekside Soils; and, WHEREAS, the Parties may desire to enter into cooperative agreements for innovative or demonstration projects for Organics waste management. NOW, THEREFORE, in consideration of the covenants and agreements hereinafter set forth, the City of Minneapolis and the City of Hutchinson/Creekside Soils agree as follows: RFP -Bagged YaM Waste lJlsposal and Processing l72/g6/lM Psge ~ ARTICLE General Provisions, Incorporation of Contents into Agreement It is the intent of the City to manage the assets of the City in the most cost-effective and fiscally prudent manner possible. Therefore, this agreement is intended to contribute to the operation of the City's yard waste management and street leaf sweeping and collection programs for the benefit of the City's customers, and for operation of a voucher operation for individuals wishing to use a local transfer option for yard waste and tree and brush debris. These services shall be provided by the City of Hutchinson/ Creekside Soils (hereafter Creekside, or Contractor) per the specifications of the City with regard to hours of operation, customer service standards, cash disposition and approved methods of operation and composting/disposal. In interpretation of this Agreement, the language of the contract shall prevail, followed by the language of the Request for Proposals, followed by the April 16 and March 14 responses (respectively) by Creekside. The contents of the Request far Proposals and the Contractors responses to the Request for Proposals (March 14 and April 16, 2003) are part of the Agreement and are incorporated by reference into this Agreement. The Request far Proposals (February 24, 2003), the Response (March 14, 2003) and the Response to Questions (April 16, 2003) are included as Attachments 1, 2 and 3, respectively. • ARTICLE II Definitions For the purposes of this Agreement the following ten-ns and definitions will apply: City: means the City of Minneapolis, its officers, its employees, its agents, the City Council and anyone directly or indirectly employed by the City City's Collection Contractor: means Minneapolis Refuse Inc., the City's current collection contractor who serves half of the Cites customers, or its successor City Yard Wastes: means yard wastes delivered at the direction of the City, under the auspices of the City voucher program or neighborhood cleanup programs or yard wastes delivered by cash customers during voucher program hours. Community Garden: means a public garden, recognized by the City, which is shared by members of the Community. RFP -Bagged Yard Waste disposal and Proceasing O7JOra~p4 Paga 2 Compostable Bags: means one of several types of bags meant to contain yard wastes or other organic materials that degrade in a composting environment leaving minimal inorganic residues. Contractor: means the City of Hutchinson/ Creekside Soils, the entity selected to provide services pursuant to this Agreement and its officers, its employees, its agents, its subcontractors, and anyone directly or indirectly employed by the Contractor(s). Gate to Gate Time: means that time from the entry of a truck at the Pacific campus gate on 27"' Street to exit from the Transfer Station onto 28~' Street North. Hazardous Waste: has the meaning given it in Minnesota Statutes, Section 116.06 subd.l l . Mixed Municipal Solid Wastes, Municipal Solid Wastes: have the meaning given In Minnesota Statutes, Section 115A.03, and sub.d. 21. Whenever "MSW' is used, it shall mean Mixed Municipal Solid Wastes. Organics Collectien Program: means a program to collect organic wastes from City of Minneapolis customers with the intention of composting the organic constituents for beneficial use of the compost products. Proposal: means the documents submitted on March 14 and April 16 by the City of Hutchinson/ Creekside Soils describing the services proposed to be provided in response to the RFP for this Agreement, together with the provisions and conditions of the RFP. Transfer Station: means the City's North Transfer Station at 2710 Pacific Street, Minneapolis, MN. Vouchers, or Voucher Customers: means the permission, or the customers having such permission, to bring yard wastes to the North Transfer Station for transfer and processing of those wastes with the Minneapolis Yard Wastes. Yard Waste: has the meaning given it in Minnesota Statutes, Section 115A.03, sub.d. 38. ARTICLE III Scope of Services A. The intent of this Agreement is to provide for the legal and environmentally acceptable compost/disposal of BUNDLED BRUSH AND BAGGED YARD WASTE generated by residential customers in the City of Minneapolis. The work includes the following: RFP -gagged YaM Waate Disposal and Processing 02/o&04 Page 3 1, a.) Creekside shall accept BUNDLED BRUSH AND BAGGED YARD WASTE (Including grass, brush, paper and plastic bags, tree wastes and all items listed in EXHIBIT I, MATERIALS THAT MAY BE FOUND IN YARD WASTE), delivered to the Transfer Station of the City of Minneapolis. Creekside shall conduct all day to day operations and management of that facility and shall provide all transfer and transportation services between that facility and Creekside's composting/ processing/disposal site. b.) The City of Minneapolis and Creekside may agree, from time to time, to cooperatively locate an additional site at which Creekside shall accept bundled or unbundled brush, yard wastes, tree debris and/or other organic materials. Creekside shall conduct all day to day operations and management of that facility and shall provide all transfer and transportation services between that facility and Creekside's composting/ processing/disposal site. 2. Creekside shall process, compost, land-spread or otherwise dispose of all BAGGED YARD WASTE and other incidental materials in an environmentally acceptable and beneficial manner and in compliance with Federal, State and local laws, regulations and rules. Creekside shall provide these services as described in this Agreement, it's "Response to Request for Proposals,° and it's "Response to Department of Public Works Yard Waste Questions" for the YARD . WASTE handling facility. Creekside shall provide all aspects of this service, including the methods and machinery used for de-bagging yard wastes, the proposed ultimate ar end use for the yard waste, and all permits required and in its possession for the facility. 3. Creekside agrees that it has or will acquire any and all permits required in order to perform this Agreement. This includes, but is not limited to Minnesota Pollution Control Agency and county, municipal, or township permits applicable for processing bagged yard waste at their facility. Creekside shall provide current copies of all permits, and subsequent amendments thereto, for all facilities that are required for them to perform this Agreement. In the event of any changes to Creekside's operations resulting from changes in the law or regulations during the period of the contract which result in substantial changes to Creekside's operations, Creekside shall give written notice to the contract administrator of such changes. This official written notice shall be by United States Mail, addressed to the contract administrator and shall specifically state that it is the official written notice given pursuant to Article II of the contract. Informal notice, which does not specifically refer to Article II of this contract, shall not be effective to trigger the notice provisions of this article. 4. Creekside shall provide annual certification of proper composting and/or disposal, and monthly statements by electronic transfer of the weight of yard waste RFP - bagged Yard Wask Disposal and Prxessing o71d6/04 Page A transported and disposed of and written acknowledgement from the disposal facility of proper and legal composting and/or disposal. Environmental Testing: Creekside shall be responsible for environmental testing of material delivered by the City. Environmental testing shall be performed on two occasions during the yard waste season at times designated by the Contract Monitor and be performed by a certified laboratory approved by the City. Test results shall be promptly submitted to the City. The testing shall be performed on finished or partially finished compost or stockpile material. The test shall include tests for metals as defined by the Resource Gonservation and Recovery Act of 1976, as amended and supplemented, (e.g, arsenic, barium, cadmium, chromium, lead, mercury, selenium, silver, and other metals listed), pesticides and herbicides (e.g., 2,4-D, dicamba, MCPA, MCPP, Trichlopyr) and BETX. 5. City Collection of Yard Wastes and delivery to Creekside at the North Transfer Station will continue from approximately April t until November 15 of each year, depending on the season and weather conditions. Deliveries will be made during the yard waste season on Monday through Friday from 9:00 AM through 5:00 PM and on Saturdays following major holidays (Memorial Day, Independence Day, Labor Day, and Thanksgiving) during the same hours. Deliveries will not occur . on the "Major Holidays," themselves. Deliveries on other "holidays," such as Columbus Day and Veterans Day, are unaffected by Holiday schedules. 6. Creekside shall supply the names, addresses and phones numbers of two contact persons who can act on Creekside's behalf and who are in continuous contact with the North Transfer Station and the processing site. These numbers shall be kept current and shall be provided to Susan Young, Roam 210, City of Lakes Building, 309 Second Avenue South, Minneapolis, MN 55401-2281, phone (612) 673-2433, Fax (612) 673-2250, or such other individual as shall be specifically designated in writing by the Director of the Solid Waste and Recycling Division of the Minneapolis Department of Public Works. The contact for the City and the contract administrator for this work is: Susan Young, Director, Solid Waste and Recycling Email: Susan.YoungQci.minneapolis.mn.us Room 210, City of Lakes Building, 309 Second Avenue South Minneapolis, Minnesota 55401-2281. Telephone: (612) 673-2433. Facsimile: 612-673-2250 B. The City has a "Voucher" program, whereby customers are able to obtain a voucher from the Division of Solid Waste and Recycling that allows the customer to bring various items of yard wastes, brush, trimmings and other yard and landscaping debris at nv additional charge to the customer to the Transfer Facility for composting/disposal by the Gontractor. Creekside shall supply all day to day RFP - Ba®0ed YaM Waste Disposal and Processlnp 02108!04 Page 5 operations and management of that facility for acceptance of Voucher customers and shall provide all transfer and transportation services between the Transfer facility and Creekside's composting/ processing/disposal site. Vouchers will be accepted from 5 - 7 pm, Monday through Friday and 8:30 - 3:30 on Saturdays, as requested by the City. C. Creekside shall provide legal and environmentally acceptable composting/disposal of leaves that are bunched and swept from Gity streets during the comprehensive fall leaf collection and sweep performed by the Field Services Division. These leaves are not bagged, and are separate and distinct from the materials collected 6y the City's Yard Waste Program. Bunched and swept fall leaves and street sweepings will be delivered by the truckload (tandem and end-dump trailer) and directly from street sweepers. The deliveries will include materials collected from the streets in the fall, consisting primarily of fallen leaves, twigs and associated debris, but these deliveries may also contain small amounts of paper, plastic, cans, glass or other debris that are picked up by normal street sweeping operations. Creekside shall supply all day to day operations and management of that facility and shall provide all transfer and transportation services between that facility and Creekside's composting/ processing/disposal site. 1. If, as a result of experience, traffic volumes, site restrictions or other factors of mutual interest to the City and to Creekslde, an alternate location far delivery of bunched and swept fall leaves and street sweepings may be considered. In such case, Creekside will operate the Alternate location at the direction of the Street Maintenance Engineer, under the same or very similar operating requirements and under the same cost agreement as the operation of the North Transfer Station. Creekside shall be responsible for obtaining and maintaining current all permits needed for the alternate location, and shall furnish copies of same to the City. Creekside shall insure that any materials delivered to this site are completely removed for composting or disposal no later than two weeks after the end of the fall leaf collection and sweep. 2. Typically, the fall comprehensive sweep and leaf collection program occurs approximately from the third week in October through mid-November, weather permitting. During this period, there will 6e daily activity that requires daily delivery of material delivered to the Transfer Station. There may be seasons where same follow up delivery needs may be required the following spring, and the Field Services Division may make deliveries of leaves through May 31 (or the end of the contract period) of the following year. 3. Creekside shall compost, land-spread or otherwise dispose of all the material delivered in an environmentally acceptable and beneficial manner in compliance with Federal, State and local laws, regulations and rules. Creekside shall provide annual certification of proper disposal and shall provide monthly statements of the weight of street sweepings transported and disposed RFP -Bagged YaM Waste Disposal and Procassing o2/oBJ04 Pape 8 of and provide acknowledgement from the disposal facility of proper and legal disposal. 4. Debris, other than organic materials suitable for composting that are discovered by Creekside prior to shipment of material from the Transfer Station or altemate location shall be disposed of by the City, at the City's cost. Debris, other than organic materials suitable for composting that are discovered by Creekside after shipment of material from the Transfer Station or alternate location shall be disposed of by Creekside, at Creekside's cast. Creekside shall have sole legal responsibility for all material that has been shipped from the transfer station to Creekside's processing facilities. 5. The contact for the City and the contract monitor for receipt and processing of bunched leaves is: Steven Collin, P.E., Street Maintenance Engineer 198 Aldrich Avenue North Minneapolis, MN 55403 Facsimile: 612-370-4983 steve.wllin®ci. min neapolis. mn.us D. Other Options for Organics composting in the City may be explored and developed during the time of this agreement. The City may, in it's sole discretion, negotiate with Creekside to include these organic materials in this agreement. Examples of such programs may include a food waste collection and composting program at Edison Migh School, cooperative agreements with the Park Board for composting lake vegetation and/or tree trimmings, or acceptance at the transfer station of loads from private individuals or companies for organics composting. Under no circumstances shall Creekside contract with entities other than the City for use of the Transfer station without consultation with, and agreement by the City to each such contract, and payment of a "royalty" or "use" fee. ARTICLE IV LENGTH OF AGREEMENT This Agreement shall be effective from and after September 1, 2003 until December 31, 2008. If the City of Minneapolis, in it's sole discretion, determines that it will cease operations at the North Transfer Station, it will provide Official Notice at least one year in advance to Creekside of the date of change and the location at which it proposes to relocate operations and transfer activities. At that time, Creekside will, within a 30 day period, inform the City if it wishes to provide the services of this Agreement at the relocated facility under the same cost and operation standards as RPP -Bagged Yard Waste Disposal and Procggging g2/p6/gA Page 7 the original Agreement, or if it wishes to offer an alternative facility under the same cost and operation standards as the original agreement. ARTICLE V GENERAL REQUIREMENTS Interest of Members of Ci Creekside agrees and warrants that no member of the governing body, officer, employee or agent of the City has any interest, financial or otherwise, direct or indirect, in this Agreement. 2. Equal Opportunity- Statement: Creekside agrees to comply with the provisions of all applicable federal, state and City of Minneapolis statutes, ordinances and regulations pertaining to civil rights and nondiscrimination including without limitation Minnesota Statutes, Section 181.59 and Chapter 3t33 and Minneapolis Code of Qrdinances, Chapter 139., which is incorporated herein by reference. 3. AfFrmative Action: Creekside agrees to comply with all afFrmative action laws, directives and regulations of the Federal, State and local governing bodies or agencies thereof, specifically including Section 139.50 of the Minneapolis Code of Ordinances. The City may require apre-compliance review. 4. Non-I]iscrimination: Creekside shall not discriminate against any employee or applicant for employment because of race, color, tread, religion, ancestry, sex, national original, affectional preference, disability, age, marital status or status with regard to public assistance or as a disabled veteran or veteran of the Vietnam era. Such prohibition against discrimination shall include, but not be limited to, the following: employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training, including apprenticeship. Creekside agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City, setting forth this nondiscrimination clause. In addition, the Creekside shall, in all solicitations or advertisements for employees placed by or on behalf of Creekside, state that all qualified applicants will receive consideration for employment without regard to race, creed, religion, ancestry, sex, national origin, affectional preference, disability, age, martial status or status with regard to public assistance or status as a disabled veteran or veteran of the Vietnam era, and comply in all other aspects with the requirements of the Minneapolis Code, Chapter 139. RFP -bagged Vard Waate Plsposal and Processing 02/06/04 Page 8 5. Performance Surety Bond; Payment Surety Bond. Creekside shall provide a . performance surety bond and a payment surety bond in a form approved by the City of Minneapolis to run the full term of the contract of $3,189,325 for the pertormance surety bond and $3,189,325 for the payment bond as security for the faithful and satisfactory pertormance of this Agreement and for the payment of all persons performing labor and furnishing services, materials and/or equipment in connection with this Agreement. 6. HoldHold Harmle~. Creekside shall defend, indemnify and hold harmless the City, its officers_and employees, from any liabilities, claims, damages, costs, judgments, and expenses, including attorney's fees, arising out of any environmental liability of any kind(including but not limited to liability under CERCLA, MERLA, RCRA and other statutes) arising out of or caused by substances or materials that have been processed by Creekside or which have been shipped out of Minneapolis„for processing, The City agrees to defend and hold harmless insofar as the law allows the Contractor, its officers and employees, from any liabilities, claims, damages, costs, judgements, and expenses, including attorney's fees, resulting directly or indirectly from an act or omission of the City or its employees in the performance under this contract or by reason of the failure of the City to fully perform its obligations under this contract. Debris, other than organic materials suitable for composting that are discovered by Creekside after shipment of material from the Transfer Station or alternate location shall be disposed of by Creekside, at Greekside's cost. Creekside is responsible for any liability from material accepted by them for processing. 7. Indemnification: Creekside shall take all precautions to protect the public against injury and shall defend, indemnify and save the City, its officers, its employees and its agents harmless form all damages and claims of damages that may arise by reason of any negligence, malfeasance, misfeasance, or nonfeasance on the part of Creekside while engaged in the performance of this work. 8. Insuran This Agreement shall be effective only upon the approval by the City of acceptable evidence of the insurance detailed below. Such insurance secured 6y Creekside shall be issued by insurance companies acceptable to the City and admitted in Minnesota. The insurance specified may be in a policy or policies of insurance, primary or excess. Such insurance shall be in force on the date of execution of the Agreement and shall remain continuously in force for the duration of the contract. Creekside and its contractors shall secure and maintain the following insurance: a. Worker's Compensation insurance that meets the statutory obligations with Coverage B -Employers Liability limits of at least $100,000 each accident, $500,000 RFP -bagged Yard Waste Dlsppsal and Processing D?J08/04 Page 9 disease -policy limit and $100,000 disease each employee. b. Commercial General Liability insurance with limits of at least $1,000,000 general aggregate, $500,000 products -completed operations, $500,000 personal and advertising injury, $500,000 each occurrence, $50,000 fire damage, and $20,000 medical expense any one person. The policy shall be on an "occurrence" basis, shall include contractual liability wverage and the City shall be named an additional insured. c. Commercial Automobile Liability insurance covering all owned, non-owned and hired automobiles with limits of at least $500,000 per accident. Acceptance of the insurance by the City shall not relieve, limit or decrease the liability of Creekside. Any policy deductibles or retention shall be the responsibility of Creekside. Creekside shall control any special or unusual hazards and be responsible for any damages that result from those hazards. The City does not represent that the insurance requirements are sufficient to protect Creekside's interest ar provide adequate coverage. Evidence of coverage is to be provided on a City provided Cert~cate of Insurance. A thirty (30) day written notice to the City is required if the policy is canceled, not renewed or materially changed. Creekside shall require any or all of its subcontractors, if allowable under this . Agreement, to comply with these provisions. The City notes that the Transfer Facility, itself, is covered under the City's self insurance program for disasters or structural failure that are caused by Acts of God qr are in no way the result of Creekside operations. 9. Transfer of Interest: Creekside shall not assign any interest in the Agreement, and shall not transfer any interest in the same (whether by assignment or novation) without the prior written appmval of the City, pmvided, however, that claims for money due or to become due to the contractor may be assigned to a bank, trust company or other financial institution, ar to a Trustee in Bankruptcy without such approval. Notice of any such assignment or transfer shall be famished to the City. 10.Compliance With The Law: Creekside agrees to abide by the requirements and regulations of the Americans with Disabilities Act (ADA), the Minnesota Muman Rights Act (Minn. Stat. 0.383), the Minneapolis Civil Rights Ordinance (Ch. 139), and TitleVll of the Civil Rights Act of 198,4. These laws deal with discrimination based on race, gender, disability, and religion and with sexual harassment. In the event of questions from Creekside concerning these requirements, the City agrees to promptly supply all necessary clarifications. Violation of any of the above laws can lead to the termination of this agreement. RFP -bagged Yard Waata olspoasl and Processing 02/08!04 Page 10 In the event of Creekside's noncompliance with the nondiscrimination clauses of this Agreement, this Agreement may be canceled, terminated, or suspended, in whole or part, and Creekside may be declared ineligible by the Minneapolis City Council from any further participation in City contracts in addition to other remedies as provided by law. 11. Data Practices: Creekside agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality. Creekside shall immediately report to the City's contract monitors any requests from third parties for infom~ation relating to this Agreement. The City agrees to promptly respond to inquiries from Creekside concerning data requests. Creekside agrees to hold the Gity, its officers, department heads and employees harmless from any claims resulting from Creekside's unlawful disclosure or use of data protected under state and federal laws. The City agrees to comply with the Minnesota Government Data Practices Act and all other applicable state and federal laws relating to data privacy or confidentiality. The City shall immediately report to Creekside's contract monitors any requests from third parties for information relating to this Agreement. Creekside agrees to promptly respond to inquiries from the City concerning data requests. The City agrees to hold Creekside, its officers, department heads and employees harmless from any claims resulting from the City's unlawful disclosure ar use of data protected under state and federal laws 12.5ma11 & Underutilized Business Pro ram SUBP Re uirements. Creekside shall comply with the Small & Underutilized Business Enterprise Program (SUBP), as outlined in Minneapolis City Ordinance Chapter 423 (the "(SUBP) Ordinance"). In accordance with the terms and conditions of this agreement, the rules and regulations as promulgated by the manager of the SUBP, and the SUBP Ordinance, Creekside shall complete and submit the: "Every Available and Reasonable Effort Criteria Questionnaire," and the: "Contractor Participation Form" which were appended to the Request for Proposals. If established participation levels are not met, the City of Minneapolis will make the final determination as to whether Creekside made sufficient good faith efforts to achieve the established goals. The activities listed below must be included and documented by Creekside to establish 'goad faith effort' as required by the statute [Ch.423]. Whether or not Creekside: • Contacted the Minneapolis Department of Civil Rights for information about utilizing the services of certified Women Business Enterprises (WBE)/Minority Business Enterprises (MBE) and W/MBE criteria; RFP -Bagged Yard waste Dlaposal and Processing 02/08/04 Page 77 C~ • Advertised (or posted notices) in general circulation, community newspapers, and with service organizations such as Urban League, Summit Academy OIC, MDCR, MPHA, YouthBuild, MEDA, NAMC, and Women Venture concerning the subcontracting and employment opportunities; • Utilized the services of women and minority contractor organizations, community organizations, recruitment resources, and business assistance agencies to provide assistance identifying and recruiting women-owned and minority-owned firms. Such service organizations include Urban League, Summit Academy OIC, Minneapolis Department of Civil Rights, Minneapolis Public Housing Authority, YouthBuild, MEDA, NAMC, and Women Venture; Provided written notice to a reasonable number of certified W/MBE firms that have the capability to perform the work of the contract that their interest in the contract is being solicited; • Followed up initial solicitations of interest by contracting certified W/MBE firms to determine with certainty whether the W/MBE firms were interestedi • Selected portions of the work to be performed by certified W/MBE firms in order to increase the likelihood that W/M8E goals may be met; • Provided interested certified W/MBE firms with adequate information about the plans, specifications and requirements of the contract in a timely manner to assist them in responding to a solicitation; • Negotiated in good faith with interested certified W/MBE firms, not rejecting the firms as unqualified without sound reason(s) based on a thorough investigation of their capabilities; • Other actions not listed above, intended to secure participation of women and minority employees, and participation of certified W/MBE firms. Creekside shall, utilizing Appendix One to the Request for Proposals, make and document every reasonable effort to include qualified and available certified small businesses, including companies awned by women and minority persons, as part of their proposal. Any inquiries relating to the participation goals for small and underutilized businesses should be directed to the City of Minneapolis Civil Rights Department, SUBP Unit, 239 City Hall, 35D South 5t" Street, Minneapolis, Minnesota 55415, Attention: Manager, SUBP Unit, (612-673-2272). 13. Emolo ment Standards The City of Hutchinson and any and all parties with which the City of Hutchinson contracts ar subcontracts will abide by all federal labor standards and prevailing wage provisions The City of Hutchinson and any and all parties with which the City of Hutchinson contracts ar subcontracts will abide by the Minneapolis Living Wage Resolution. FtFP - Ba®ped Yard Waste Disposal and Pracesalnp 02106/04 Page 12 Each month during the term of the contract, the City of Hutchinson and all subcontractors shall submit reports that list their employees, their hourly wages and fringe benefits and the wages paid to them. ARTICLE VI ADDITIONAL REQUIREMENTS Transfer Station for and wastes. The City and its yard waste hauling contractor will deliver Bundled and Bagged City Collected Yard Wastes from residential solid waste routes in Minneapolis to the City's North Transfer Station. The site must be available for deliveries by the CITY and it's contractorApril through November, Monday through Friday, from the hours of 7 a.m. to 5:00 p.m., and on Saturdays following Major Holidays, 7 a.m. - 5:00 p.m. The site shall not be available on the Major Holidays noted. a. Contractor shall conduct all day to day operations and management of that facility and shall provide all transfer and transportation services between that facility and Creekside's composting/ processing/disposal site. Contractor shall operate the facility on a basis consistent with good transfer station facility operational practice, and in accordance with the provisions of Article VI, Section 6, "Transfer Station Operation and Maintenance." b. Contractor shall ensure that the "gate to gate" time for any City or City Contract collection vehicles will not exceed 15 minutes, except that when Fall Bunched Leaf Loads are being delivered the "gate to gate" time for any City or City Contract collection vehicles will not exceed 20 minutes. c. Each incoming City and City Contract vehicle will be weighed on a Certified Scale operated 6y the City at 2710 Pacific; these weights shall be the basis for determination of the tons of Bundled and Bagged Collected Yard Wastes for payment purposes. d. Upon mutual agreement between the City and Creekside, the exact yeady beginning of season and end of season dates can be modified to relflect seasonal weather conditions. Transfer Station for Bunched Leaves and Street Sweepings. The City will deliver Leaves and Sweepings from its operations to the City's North Transfer Station. The site must be available October through May, Monday through Friday, from the hours of 7 a.m. to 7:00 p.m. If, as a result of experience, traffic volumes, site restrictions or other factors of mutual interest to the City and to Creekside, an alternate location for delivery of bunched and swept fall leaves and street sweepings may be considered. In such case, Creekside will operate the Alternate location at the direction of the Street Maintenance Engineer, under the RFP -gagged Yard Waste Plaposal end Proceseing D2/OB/04 Page 13 . same or very similar operating requirements and under the same cost agreement as the operation of the North Transfer Station. a. Contractor shall conduct all day-tc-day operations and management of that facility and shall provide all transfer and transportation services between that facility and Creekside's composting(processing/disposal site. Contractor shall operate the facility on a basis consistent with goad transfer station facility operational practice, and in accordance with the provisions of Article VI, Section 6, "Transfer Station Operation and Maintenance." b. Contractor shall ensure that the "gate to gate" time for any City delivery of bunched Leaf Loads will not exceed 2p minutes. This 20 minute time limit may not apply to delays reasonably outside of the contractors control, such as, breakdowns of trucks in line at the transfer station and weather related delays. c. Each incoming City vehicle will be weighed on a Certified Scale operated by the City at 2710 Pacific; these weights shall be the basis far determination of the tans of Bunched Leaves for payment purposes. d. Upon mutual agreement between the City and Creekside, the exact yearly beginning of season and end of season dates can be modified to reflect seasonal weather conditions. 2, Compost Available to Citv Residents. Materials covered by this Agreement are to be composted. Composted product shall be available to Minneapolis Soiid Waste and Recycling customers and Community Gardens. a. Environmental testing of finished compost shall be performed on a representative sample of °typical" compost to be delivered, and shall be performed by a certified laboratory approved by the City. Test results shall be promptly submitted to the City and shall be available in printed "fact sheet" form to customers or Community Gardens that obtain compost. The tests shall include tests for metals as defined by the Resource Conservation and Recovery Act of 1976, as amended and supplemented, (e.g. arsenic, barium, cadmium, chromium, lead, mercury, selenium, silver, and other metals listed), pesticides and herbicides (e.g., 2,4D, dicamba, MCPA, MCPP, Trichlopyr}, clopyralid and BETX). b. The cost of such compost picked up by CITY customers at the Transfer Station shall be $6.50 per cubic yard. The compost shall be transported to the North Transfer Station by Creekside at no additional cost to the City; the City will designate an area at the North Transfer Station for on-site storage of up to 10 yards of compost. 3. Gompost for Community Gardens. Community gardens designated by the City shall be provided, upon request and at no charge for transportation or material, up to 200 cubic yards of compost, delivered by the Contractor. All additional finished product delivered to each Community Garden will be billed at the rate of $6.50 per cubic yard. RFP -Bagged Yard Waste ~Isposal and Processing 02lOr~OM1 Paye 14 4. Applicable Permits. Creekside shall, at all times, have current Minnesota Pollution Control Agency (MPCA) and County, Municipal or Township permits applicable for processing yard waste at their disposal facility. Additionally, identification numbers and copies of all permits shall be provided to the City. It is understood that the Minnesota and Hennepin County Transfer Station permits for the North Transfer . Station shall be in the City's name, with Creekside named as the Operator. 5. Scale Operation and Maintenance. The Transfer Station Scales are on a cleaning and maintenance contract administered by the City. The software is proprietary, and may or may not interface with software that Contractor wishes to use for their purposes. The City shall maintain the computer, software and scales, and shall arrange for scale calibration and certification and any major scale or computer repairs. The City shall work with Creekside, as practicable, to provide data from the scales in a mutually compatible electronic format. 6. Operation and Maintenance of the Transfer Station. Contractor's area of responsibility and limits are the ramp entrance to the Transfer Station, the Transfer Station building structure, the area within the building including the "office" and "pit" and the exit ramp from the building. This Transfer Station shall be operated to insure: a. operation of the Transfer Station in a cost efficient and effective manner; b. loading and transportation of all Bagged and Bundled Yard Wastes and Bunched Loaves on the tipping floor in compliance with State and County permit requirements c. continual improvement of the Transfer Station operating methods including cost-saving measures with an annual report to the City describing these measures d. support of the City's outreach and education efforts on the proper methods of yard wastes management; e. screening of all loads for Unacceptable Wastes or materials not contained in Exhibit 1, "Materials that may be found in Yard Waste." f, a high degree of customer service; g. litter control and clean-upon site and outside of the Transfer Station in specified areas; h. provision of clean and well maintained, both mechanically and in appearance, transfer station equipment, including equipment to be used during equipment maintenance, break downs, or peak operation periods; i. maintenance of all applicable logs, reports, and data as required by the City and all other Local, State, or Federal Agencies; j. communication to the City of Transfer Stations operations status on an. ongoing basis; k. compliance with all provisions and requirements contained in Exhibit 2., Facility Maintenance. Contractor shall be responsible far the repair or replacement of property damaged by Contractor or any subcontractor in the performance of RFP -Bagged Yard Waste Disposal and Processing 02/06/04 Pa®a 15 . the work. This includes, but is not limited to, damage to structures, fencing, states, driveways, etc.; I. compliance with the safety standards of applicable building and construction laws and codes. Contractor shall be solely and completely responsible for working conditions at the Transfer Station, including safety of all persons and property during performance of work. These requirements shall apply continuously and shall not be limited to normal operation hours. m. maintenance, at a well-known place at the Transfer Station, all articles necessary for giving first aid to the injured and, before employees shall be permitted to work at the Transfer Station, Contractor shall make standing arrangements for the immediate removal to a hospital or to a doctors oars of persons, including employees, who may be injured at the Transfer Stations. n. provision of continuous supervision of all operations by competent representatives and shall designate a representative in charge who shall be fully authorized to act on behalf of Contractor o. responsibility for and provide routine written correspondence (letters, memos or other short reports) regarding services or Transfer Station conditions to the City p. maintenance of positive relations with the customers, Transfer Station neighbors and neighborhoods, City and county representatives, regulators and the general public. Contractor will cooperate with all interested parties and make reasonable efforts to accommodate their Heads. 7. Damage to Contractor's Egui ment. The cost of any damages to Creekside equipment , tools yr personal belongings due to vandalism, fire and/or other causes, including acts of nature, shall 6e borne by Creekside. The Gity does Hat wan-ant that the Yard Wastes, street sweepings yr bunched leaves collected on residential routes or City streets are free from metal, plastic, wood, glass and ether nonorganic material. Creekside shall provide proper and legal disposal for all materials at no additional cost to the City. The City and it's contractors shall continue current education efforts with their customers to minimize the amount and kinds of non-organic materials in the deliveries to the Transfer Station. ARTICLE VII Liquidated Damages The Contract Monitor(s) for the City shall notify Contractor in writing or electronically of each act or omission in this Agreement reported to or discovered by the City. It shall be the duty of Contractor to take whatever steps or action may be necessary to remedy the cause of the complaint. RFP -Bagged Yard Waste Disposal and Processing 82/08/04 Pege 16 The following acts or omissions shall be considered a breach of the Agreement. The parties agree that reasonable liquidated damages for each enumerated actor omission shall be that amount specified below and that disputes regarding these alleged acts or omissions shall be resolved as specified in Article IX. (a) Failure to maintain "gate to gate" times for any City or City Contract yard wastes collection vehicles during normal periods. $50.00 per instance (b) Failure to maintain "gate to gate" times for any City or City Contract collection vehicles when Fall Bunched Leaf Loads are being delivered $75.00 per instance (c} Failure to operate Transfer Station in accordance with VI.7. $100.00 per day ARTICLE VIII Notice of DefaulUNon-Pertormance and Cure Unless a different procedure or time limit is provided in the article or paragraph of this Contract under which the default, failure to perform, or breach occurs, no event shall constitute a default giving rise to the right to terminate unless and until written notice of default is given to the defaulting party, specifying the particular event, series of events, or failure constituting the default. If the party in default fails to cure the specified circumstances as described by the Notice of Default within thirty (30) days or such other time as may be specified under the terms of this Contract, then this Contract may be terminated. In addition, the parties hereto agree to use their respective best efforts to mitigate any damage, which might be suffered by reason of any event, giving rise to a remedy hereunder. Presumptlva Default In Certain Cases Five occurrences of non-compliance with Contract Standards contained in Article VI, Sections 1, 2, 3, 6, or 7, or one occurrence of non-compliance with Article VI.4 are deemed to be a substantial breach of the terms of this Agreement and shall be presumptive grounds to implement the default provisions of this Agreement. There shall be na opportunity to cure defaults for violating provisions of Article VI, Sections 1, 2, 3, B, or 7. However, only one properly noticed occurrence of non-compliance in any 15 day period may be counted toward the five occurrences of non-compliance used to trigger the provisions of this paragraph. There shall be 30 days to cure an occurrence of non- compliance with Article VI, Section 4, but the non-compliant party shall be liable for all damages caused by the non-compliance and all expenses of any commercially reasonable attempt to cover as a result of the non-compliance. RFP - Sapped Yard waste Disposal and Processing 02/06/U4 Pape 17 ARTICLE IX Payment Terms and Conditions 1. Payment for Transfer and Gomposting /Disposal of Bundled or Bagged City Collected Yard Wastes shall be $31.00 perton. 2. Payment far Transfer and Gomposting /Disposal of bunched Leaves and Sweepings shall be $15.97 per ton. 3. Payment for Transfer and Composting /Disposal of Bundled or bagged Yard Wastes in non-compostable bags, delivered by City Voucher Gustomers shall be $31.00 per ton. 4. In the event that that the CITY initiates an Organics Collection Program, or that Voucher Customers debag delivered yard wastes or that the City initiates a "Compostable Bag Yard Wastes Collection Program," payment far Transfer and Gomposting/Disposal of said materials shall be $21.00 per ton. 5. During the term of the contract there shall be no increase in the per ton payments by the City due to Cost of Living Adjustments, Fuel Adjustments, Inflationary Adjustments or any other adjustments or increases. 6. Payment shall be made via Electronic Transfer of Funds within thirty (30) days of the submission of the invoice for each monthly collection period. Good faith efforts will be made by the City to remit payment within 21 days of the submittal of the invoice. ARTICLE X Dispute Resolution 1. The Contract Officers shall attempt tp resolve any dispute, disagreement, claim or controversy relating to the provisions of this agreement. The Contract Officers, with such assistance as they may desire, shall meet and attempt to negotiate the resolution of any dispute for such period of time as they mutually agree. The period for dispute resolution shall be at least thirty (30) days following the submission of a written dispute notification by one Contract Officer to the other. The notice shall clearly indicate that it is a written dispute notification within the meaning of the contract. 2. If the dispute has not been resolved to the satisfaction of both parties within the established negotiation period, either party may, following such negotiation period, submit the dispute to non-binding arbitration. Such non-binding arbitration shall be pursuant to the provisions of Minnesota Statutes Chapter 572 or the rules then in effect of the American Arbitration Association to the extent that such provisions or rules are consistent with non-binding arbitration and the provisions herein. Any party may, following the required 30 day negotiation period, seek relief in a court of competent jurisdiction. No lawsuit shall be brought during the 30 day negotiation period unless it is clearly demonstrated that emergency injunctive relief is necessary to avoid serious and irreparable harm during the 30 day negotiation period. RFP -Bagged Yard Weete DI9p09a19nd Processing g2/Uff/g4 PagB 18 The parties may also mutually agree on any other form of dispute resolution to be used in addition to or in lieu of non-binding arbitration or in addition to or in lieu of dispute resolution by a court of competent jurisdiction. ARTICLE XI Interpretation of Agreement This written agreement constitutes the complete agreement of the parties and may not be supplemented either orally or in writing unless any supplements or amendments are fully executed in writing by authorized representatives. Terms of the trade and practices of the trade may be used in interpreting the language used herein, but not to create additional provisions or to change the provisions made herein. IN WITNESS WHEREOF, the Glty of Hutchinson / Creekslde Soils and CITY have caused this agreement to be duly executed in their behalf by their proper officers, thereto duly authorized. CITY OF MINNEAPOLIS CITY OF HUTCHINSON / CREEKSIDE SOILS Approved as to form: Approved as to form: City Attorneys Office, Minneapolis City Attorneys Office, Hutchinson sy: By: Mayor Attest: Assistant City Clerk Date: Finance Officer RFP -Bagged Vard Waste Dlaposal and Processing 07/08/04 Mayor Attest: Its: Date: Page 19 EXHIBIT t Materials that may be found in Yard Waste: Bas Lo s u to 6" dia. Sawdust Branches Lumber Sod Bricks Pa er Bas 5trin Bnash Plastic Bas Treated Timbers Dirt Plastic containers Turf Fiber Pottin containers Rocks Twine Grass Root Balls Vines Landsca a Timbers Roots Wire Leaves Roe Wood chi s Limbs Sand EXHIBIT 2 Facility Maintenance A. Contractor's Responsibilit~c It is the Contractors responsibility to familiarize all staff associated with the facility with the requirements of this contract and to perform all tasks in an acceptable and timely manner. B. General Facilities Doeratiog Provisions Operation, maintenance, and repair of faciliy: The Contractor shall operate, maintain and perform repairs at the facility in accordance with the provisions of this contract. The contractor shall have the right and responsibility to operate and malntairi the facilities and systems installed at each site, and maintain the grounds at each site in such a manner as to comply with all legal requirements, governmental authorizations, insurance requirements, and all requirements of this contract. The Contractor shall, for the term of this contract, furnish all labor, tools and power equipment, supplies, and materials, at its sole expense, for the operation and maintenance of the facilities. The Contractor shall conduct and pay far maintenance and repairs for which it is responsible. Operating practice: The Contractor shall at all times operate the facilities on a basis consistent with prudent facility operational practice and in accordance with the provisions of this Contract. FiFP -Begged Yard Waste Dleposal end Processlnp 02106!04 Page 20 "rai~tfrtg,~ererr~tel, afet;~. Arli prsenr~ei rteeessary far the reper ap~ratic~nti rr~air~tenar~ee, ar~d re~wair ~~ fa~ilite.s hereunder shAV be preperl tu°air~ed' her tae Centra~tcar. Thy +Gc~ntrater shai% establish, stud ~ ail. times d~arir~g ~~ t~rrr~, cif thin eratrat, maintai'rt safety precedu!~res fir the tacil6ties at level ~~sisterut uvith al'l legal r~egsuiremertts (iin~l'r~dirrg withouat lirruitatic~n~, all state, federal, and C)~~'A recuulatierus~, in~surau~nee req~u.uiremerwts arid' geed saf+st prac:ttie. . Jar~it+~rial ar~d f-N~~-~sek:er~ _ ira The Certitractar shall r~-uair~ta'rra the wrarl~ areas art ~ daily lassie se that they are clearu, e~rd'erly, safe, ~~ in ae~ardar~e with....... any ~~' all ap,~liable perrrrts, ~ardiruarw+ces, staatu~ttes, dw, tar r~rl"es. Ti alale A identifies the werk areas tta be rr~airataira~ed. Table 'iderrtif%es the duties, areasry and fre~ueney ~~` eleanirug. TABLE A -Area Office . ~ M. R~::~truc~m ltaildir~g Grcau~ur~d~~ Ti~apirag Flaar ~'it Fleur ~~nikweysl~riv _ _ TABLE B - --- (at`fie.~ attd rublic .1,r`~as ~d11 ~ Trash 'Ct7rlta~ners _....__ ®rN l~t,l;~tir`p ~.. ~r"~1l ~`;'~,eE'pr ar~d I'..1afa ~ic~c~rs ~'~i~V Kestroon~s 1N;~sh rind [~~i ~~fect Tt~il~ts ___ - DaiYv ._ _~..._m. _. .~ ._. Cle~arw ~i~ks and +~e~urrter~ ~a~l Check ~~,~ ~~~ leis er~sers ~~% F~ t Trash ~Ccar7~tainers .l~a~ly:......,.. ,. +CNe,sn grad "'mash Mi~rrcarslCalass ®ai1 twee ar~d Mca Fl~o~ars l~ai,l pct Clem W,~lls ... l]~ii'~~~ ,..~ ~ ~Jlae'hlne Scruka Floats ~.+1~nth,i 'I'tp~tng ~"lvor and Qtttdoor Starabe Bunkers _~m - Power Sweep - "~~'~r.;~kl - -_ f~emove Litter and Debris l~aily_ ~ Builclina Grounds and ~~'alk~~~a~~sTUrir~es _ F~em~aue All Litter ~~;aily ~c~wer ~~rreep Paved Surfaces 1~"xeel~l R~I~ .~ ~? ~,y~r3 Y'ar~tl w~st~ [~is~~osa1' end F'races;;h`ny Q2/~'~4 ~°'~p 1 Q. Semi-Annual Inspections The GITY and Contractor shall jointly conduct quarterly self inspections in accordance with OHSA regulations. Inspections are a method by which repairs/replacements can be made on a scheduled basis. Upon completion of the inspections, the CITY shall determine what items need to be repaired. The CITY shall effect any repairs and maintenance needed as the result of these inspections that are not the result of imprudent operations by the contractor. Quarterly self inspections shall include the fallowing areas at a minimum: OHSA required areas • painting (interior and exterior); • floor covering; • exterior hard surfaces; • re-tamping; • roofs; tuckpointing/re-caulking. E. Snow Removal The Gontractor is responsible for thoroughly plowing the entrance and exit ramps to the Transfer Station, and maintaining the pit and it's exit and ramp in an ice-free condition. RFP -Bagged YaM waste Disposal and Procesaln0 02/08/04 Page 22 3 CITY OF HUTCHINSON ~ MEMO Finance Department Fehruasy 4, 200 TO: MAYOR & CITY COUNCIL k"ROM: pCEN MERRILL, FINANCE DIRECTOR SUBJECT: 5-YEAR CAPITAL PLAN Attached is the 2009 to 2008 Capital Plan. This lays out the plan capital expenditures over $10,000 for the City ove the next 5 years. It is meant as a guide for the city but does not give authorization for the projects until formally approved by the City Council. Subject to City Council review and questions we would ask acceptance of the plan by the Mayor and City Council. H:\oCC \City council memo 2.doe a~~~ ~~p'ot~rl ~~n~ara~~vcment Plan i~ ~a~~~~tch~xas~., CM+4 ~1C1 I~ep~rkru~e~t Pr~}~~ct T~ri~}r~ty ~{~Q4 ~{1S 2446 2+pp7 20p8 T~tt Air~ac~r~ Ai~rt Fuetltln~rog: l~~d Jrt ftl~l A IR'~fD'F 9 1 E1~,~~Q t ~O,Ckq~~ T-h~~~e~rG~rrRn~cCl~r~ AtlR-~6 Q, 17~,~~0 t76o~~l,a k.and Arxp~'rsutaar~: Residentla~ AIR-~d8' p t 1~},Lb~~} 11GYaC~p~ 9UIr~l.R APb~r~~~lh Lw~~u4~ APR~1v'? 1 t~~,~pU 18,5,~4p RracraylApr~~ aartr~ "Cs~~t~t Alfa-111 1 5~,6~7 55,667 u~way~ hr~umd~r C~rhiss~r~~ Nss'o~~~s~~sts AI~~N,~ ~ £~S,C~fII~ A5„pC} L~~s~ Acqu6sotivr7: o~~a~n~rcial AAR-16 2 215a~ ~15,6C717 A~a~ort "T"catal tdt,~sr tcto,oou tr=,oa~~ 541dd~b sz7,~sr~a (rtf!il~rl 1 rr,jr'c'7~ l unrl (;rrrrrts - l ~r~l~~rul .., J ~.i;i ~ ~ 5u7 4 ; ,.. {~f,7771.ti - .S~~tffC , f ~}:P; ~ c r'(iJ U :...., Airport TUtaI 3fi6,66' 1f10,4pU 185,DOC 522,500 1,174,'!$7 ~~11f11"~1 ~ir~A'8 6°{3G~~G-SQL-Aid C-p2~706 t 2T,~7gQ} 27,~~1~ 21~pu0p 21',4ppO 1,~D0~1 P'Q~.C-~Cti-~,,~t d&~4~~7 1 7,CDE~V7 27~G~t7 ~~,t'~p 2'r~,0 1p5o~G~t1 ~T-~44-~#G~, Goa-~~ti4~t 2 ~45,~~~d d5.0(J d~GR-786-U!'V ~ GG-U~f9p~ 2 2~,fYp~- 24,OQ~ PARK-B~r~-T"R~~. ~CG43 4,".ad~~, A,StI~Q PA~#~-912-~'G~L CG~1~L104 3 ~,5p4 ~,~ F"a"~I.-fit t-~A3~ G-~45 t 27,~D~~ 27',a7~~9 54~T,5t7-FiTP4 --~+4UC~5 t 4b,i~~ ~t~,Ao~Q~ 1"T-5a-8~!~~ ~G-0~44Q7 ~~„G4 4~1,Df~O T`9~T-752-H~~ C-4~9~p8 2 F6,4~DpN 26,pDp S"fRl~' 777'-l~~Q -C7dpq~ ~ 1,'~~,~7u7~} ~'~3,pWpQ }~ARP~µ268-~'9C~' '-~ 501 ~' X6,506 24,Qu~ P°~'K-2~G}-"PKa -02 2 2t,p1~~ 2t,IJ~~ ~A~K-30~-T'R~ C~-45143 4,8~ 4,5fD~ P,4RK-37.7°~L ~G56e~4 ~ 4,50 4,0t~ PACK-~t6-~aN'~ ~~35~~a 2~a0pvp ~,4~Q !epartm~nt Pra,~,ect# ~"riornty 2~l~4 Z"(-ta5 2~QU6 244" (}~ 'T'otal B~ltRk~-~~1-"6~1 'G~aaQ~, 2 31,a{'y~ 31,5~~1 PARK~3G1-711,3 -a5aa7 2 2~~aCl 24,aa~D PAi~K-83~°TI~~ C~a-~~aai~ ~ 7,aat1 27.aaa S7R7-22'3 UTL CG--~15~C1a~ 3 ~• apt% 5„p1q 7"RT•523-7K3 CC-05a1a 1 32,pat} 32,9C~a fii'RT-55~-ti.1A9. C~--t}5~~Yi i ~ ~a,aQ~D 2~af14 Sgq~T-590•T"K1 CG'~75t112 2 31,5f~p 31,5aa ~T~Z-ii7-F3EV~ C-x5013 3 a,[1 ~;aQD f=NCR-259.7K5 CCaa1 2 2'3,5 23,5t1a FBRE-129-WAN CG~76~a2 2 22,aaa 22,aaa PARK-257`•TRl CC-as~a3 3 a,5aa 4,5aa PAF~K~29~AR CG~aa~ ? 2a,5aa 2a,5ua PARK-X77-~uN~1 CG~a.7a5 2 28,p09 28,aaa ~"PRT-37`3-TK1' -06t1f~E, 2 35,~fQ9 35,a9a TR7~6,58-HTK ~-1~C1a* 1 '~ 12,aaa 112,aaa PARK-a89•WTL CG~71 2' 24.5 24,5aa S7RT~353•TK5' -a7C1Q2 2 2a,1a 2a,a0a S7'~t7-+t21.F9E~3 ~G--a7pa3 1' 135„~t7a 135,a9a [,"~'niClil ~'srEte'I'cat3~ 411t,aa'a `7,aat1 Za,R'^~ 2ry".Stla '9,288;6fPa (.'r•~rtrrrl (rrr~~r_' 1 ~ttntl ~_,'., ,a;,~,t. ~ ....~. .....,., ('r'~;;r:~l lour: r l r'~fia 498,000 317,000 2'99,~ia 233,500 1,xss,aao ~~ ~C~arlter Reu~lxxfel P~at~r Wehrle h1r R9 Cep1 Orly Welri~le RerdcNrn~ ~aciiily City CetlGer hla~numlent Sin Cnpitul Pt'ojr~c'!s I-uiul CCta-a2-a1' 3 CI7Y C~R-a3 2 CIT'4' C"A"}~dd4 3 ~'ity ~C~nter ~"~txa~ (. i11' C't~r.1<~r Tvrr.:l 11~,a~a 1a,aoa 2a~a,aD~ za'a,aaa 1 a,aa9 1 a,~Daa 1a,aaa zaa,aaal ~1a,aaa 3a'a,aaa ~-~~~ ~ ~, ~~,, 1 ,,, :'soquuu a.n~~~ ~~c'o~o ?o.oc0 3aa,aaD ~t-I1t7~~aD9t ~1~e 9uiVding~ V~~1ide ltarmpcast Bing, 15 Serrlfi-fiteoler ~nant end l.vadar CUm~past Tur'p1Ur CCI~Pµ1'N ~} 1aa,aaa 1~a,oaa Cf~~AP-'32 a 25,aa1? 25,a~a COWVbP~"~ 3 a aaa,aa~ a1~a,aaa CCNIP-14 a 1Qa,paq 1aa,aa4 Cf)MMFr-1'S a 8a,R7a~N ao,aao c~11='w~s a ~5a,a 3~aoaaa Cl~+~~artcs~t ~'araje~t# Priority ~I~(Y4 2405 ~40~ ~U0'T 24~~ Tat~l aeca~raCt Camera C4~Y~P-il 4 it~,ppQ 1n,QQyq +~r~rrw~r~,t'$'t~t~ll 42,04Q ~BQ,0~ 3~,qp~ 1a~pfi5,00~ Cohrpnsi Fund ~25,C !', 5Ri7 p u : ",7C 1,4s5,flflD L.vritEust 7utu1 125,000 SSD,DOp 360,00Q 1,065,000 CdDYA~L11~1~ D'VC~O~IdffiCII~ Exparrsic~ro a6 V~ukchirrs~ru NradusCraal ~"ark EBOA-Cli C :~0Q,4C7iy ~Q,0i~4 iWca~r~crraa~c ~ev~elcatr~nt '~"et~~ 5q~„rotap S~Q~Dq@1Q Cnj~ital Projects Fund _'150,000 Ecr~nomlc Develr~~ment Total 150,000 Fve~~ tenter ~SO,G~iO a~~ ~-~~a~1 ~ t~s„ooa 1~,QaQ v~r~t~erat~tr Tt~t~i~ t~5',~~i1 1~5„U4 Puhlic ~S'ltes ; i?::i, fr:iC 125,'~f:ri 125,000 ~llre +~~PPara~~ssAr~~a~.enar~ ~~ 4 ~0~0'04 2paQb0 ~•ire "I i:~li~1 2p,00D 20,iMpPO Caprtal Projects Fr<nr! r~ ~'"_~Q ~~;',000 Fire Total: 20,fl~0 20,000 .axfr~tructa~~~e ~rm~,~rt~~+~~nuent s~o c~ur~ ~ ~,~~ ~ p~a~ r~~os ~ ~~.~~ ~~~~a EaO p7rnra ~ek~an~ iiwe. Rc~ Freea~aa~i ~ue.~ ~h~ra 17 1 6A,4Yi ~~0„0Q0 ~h~ Circle ~P-Q ~ ~ 2 125„~OQ 12a 0CC 0_~~~erc~ ~vartiu~a ~ [Gpa~e Greei trr Lyr~r~ M~~a~~ tlI~IF-0~ fi25,~QC ~25,i10t6 Arfaurp Sk. E ~C~ak~~~d Ave daa~ end seam IP1 3 18„ 1,8~OptY uvrN~alr~aro St ~~ ~(7~ 7 rtrr f,~~ t~~ ~hr1~~2 2',Q~O ~t,b ",60fl CYe~~rtment 1~r0Ject~ 1~`ria~v°t~^ 2f~U4 21b0 ~1)f9b ~Cl~ 2CD~18~ Total FlaradaNN Read SE ~BradlOrd Street to 1:~entur~ Awe.p dMP~1124 ~ X9.000 ~~,~ 2nd Awe (Hur~m Street ~ ~Beidge) dMP~4125 355,000 355.,000 4~enRury Awe S (Bradfisrry Sl. to Jettea's~0n Std IMIP-026 1 400,000 400„000 SUV' Area "frank S Ph-31~'fargel to Rawearwecad~ NkN1~-028 1 620,000 ~~~„~~~ Sradlaa~d St SP Ccentuay Awe. to Shennr0ad St.~ NMP-029 149,000 14'9,000 Ddt 1~~rurse Rd 4V'~I {47akwro0d Lra. to news ada0~nmenf} IMP-031 2 250,000 ~~,'~~~ Elpn at d~4F (Mcl,.~and Awe. Rn t~tl~alta 4~'dgh prdvep IMP-032 ~ 1,125.,000 1 „125,000 MnJp41T 1:DCp 5: 5da Ave S~Y"H 15 SNgraal NMP-033 ~ 210,000 210,000 13eetred 5t S'1N (Dra barn Sl: ter MNlwael'aee St) IMiP~11S4 3 50,000 50..000 MNNwaukee Ave S1t+P (43raN~aarn St. Re NDale St,~ PP+~'-035 2 120,000 '120= ~S Traank Sterna Sewer ~tih+a4nut Ridge t0 ~4rn Srt~ IMP-037 1,2$41,000 1,280,000 108r Avenue A~4S (11th Ave. t~ Made SLR IMP-040 ~ 392,500 312.,500 6th Ave. tJ~lMcLecd Ave, (TH 15 td Blautt Std NMI~~041 1 1,060,000 1,04'i0,000 2nd Avenue SUV (Lake 5t. Rc Dala St.) NMP-044 1 600,000 600,0Q0 1"entery Awe. SNP (Scta~od Ned. Re f1aNe k.} 4MP~(145 2 900,000 900,.000 . Pishne}+ Ln. SV11 ~Allep to 3rd... Ave.. SRWy2 IMPry046 104,1400 994,000 4~. Pdahney Ln. S'~ 4ARVay trt~ 3rd Ave. SV4f~ dMP-047 1948000 994„000 P4staneq Lane S 2nd' to 3rd Awe S'} dMN~-048 9 2017,1100 206,000 Lindara Area 1"nank St~r^rn Iraprawaraaerris NMP4140 2 1,032.,00^0 1,032,000 Vtiaater Street. NVk? (3~r9 Ave NVN to TWi 7~ IMP~1#50 2 38,000 '38„000 4'Water Street IV (TH 7 to 5th Awe '~W~ NMP-051 2 56,000 5B„000 C~adf Ceurse Etd N''~P dThtl 7 t0 6x, GeNt 4~crurse Rd~ NMP-052 2 1,396,000 1,395,000 Phavey A91ega S'VhP Q'6as1 at f?a4e Street, NMP-0'53 3 38',000 '38,000 hRordw Genr~ad 1"cauaak SS (Phase 1~ IMIP-054 1 1,250,000..... '1,250,000 ~M 7 4;entral 1JBNNties (BNarff St to Main SR~T"H 15) IMiP-055 1 1075,000 1 „075,000 "6H 7 Deal Lagtat ~~a10nc dnDprowemen~ IMPd156 2 2,'170,000 2.',1'70,000 Crcnaa Bt4ver darn NMP-057 3 1x4311.000 '1,4.311,000 t9wtnrvitiDan Sl. htS ~EtR tracks tta 5tka Ave, S~~ IMP-058 2 740,„000 740,000 ;IdewalkkJ'ffradN N4epadr BMP-062 2 35.,000 35„000 35„000 35,000... 35„000 175„000 4~rack SeaddnglSeal aating lM~f'-0413 3 100,000 100,0110 1011,000... '100,1800 100...,000 500,000 Ccad eDa Avenaaa: NE (Ma4n St to N~ti6l'lcrest} NMP~Olr4 2 500,0011 500,000 Ash Street N+16 (SQNN+sge Ave. td Merrttaw~a0ds Ave. 4tvt1~-0fi5 3 325,0110 325,000 Vitae Awentae S1N' (Lawn St. Ce 1;tra4e~ S1.} 4M1~-086 3 89 „000 8"4,000 Chaal~as Stnaet SN! brae Awe, tc Lew15 Awe.} NMP-067 3 125,000 125,000 I~drndntnn Ave. SRS Cf~ 15 tra Market Stw~ NMP~i168 2 530,000 530..000 drnamton Ava. S~ (Market 5t to Schl Rd'.) IP~1169 2' 2,300...,0041 2„300,000. GaeN circle NMP~170 2 75,000 75,000 Levais Avenaae SOU (Rake St: taea Dale St.} NMP-071 2 4170,000 4170,000 ,leffersAn Street SS (4:entury Ave t0 Fa it Ave) NMP-07'2 2 10230®000 1,230,000 R,p!dashfing~raa Awaraue 6 (Main St tca Adams St) NMP-074 2 9'10„4100 910„000 ,tleHers®n S'l~et SF (Fair Ava to 2nd Ave SEA lMP77 2 1„180,000 1,180,000 Lyndale Avenue S'wV {Lynn Rd taa MerrilN Sta 4M~P~178 2 37',000 37,000 4aaavve Stceel IMP-0440 2 40„000 40,000 1,lark Street 1~S 45th Awa t~ 6tkr Aver IMP-082' 2 122,000 1'22,000 Maple Street hllr (G~dlegaw A+re Rya t~4¢arlhw~rraeds Avg) NMP-08-'3 2 200000 200,000. e~a~°tr~aerrt P~°~j;~c~ ~"rrlr~~~ty 2844 UQS 2~~16 ~(it17 2;(706 "p'ota~ pthr~: str~~t raE (Crodl~ga ~v~ ~~ rdorGh,~c~rta ~v~~ u~tP~~ ~ 3p~1,Op0 as oars 3t~1' ~~~~,~~ ~~r ~Ly~tL ~~ ~~ ~r~si ~~~~~~ 12r~F~-085 2 2~s,ppp 235~p21ti Ckr~rtoh 5tteal S ~~. Made Rd !~ Lltrd~rQ ~ve~ Y~1~-~d86 ,~ 82,ppp~ 8a~Q~ ~iataCc~n, ~v~t~ue ~W~ Ql.yratu ~d. ko HarrVngta~ ,~vay INGP-p'AB' 2 7p,ppp~ 7p,C4pp Cta~ A+t~n~ae IVY ~us~aet Si to VwF trlatinl~ I~F~~789 2 4p,Opp 44,p~Jp 5~i av~nau~ IVW~ ~~Br~ Stto ISO~wv~ Si'~ id~W-091 2 9pp„pOp 927bu2iilC~ ~aaa!ger Shoat ~~a9'b 51 Io wasij I~rMP-(192 2 5p~f1~1p~ 50,pp~1 Mar~retlgton Stt~at. SY/tit' ¢'S. tado ~~ to Llnd~~ A~e~ I~o~-p93 2 35ti„ilpp 3'50, ppp i~illetesi 4 ~dE ~S.Oy Arfa NE to isrl~~cs EB~rf~ NPw1P'-p94 2 $4~pp~ 84ot1 ~~~s itt ray ~3ta ~,~~r~~r~ wl~ to a-rwy ~p I~~o~ z ~a,~1a~~ ~a~~ap Lauta, Aven~le s"Jt+ (~Narrset St Co'~l t~ramiu~lp SNN1~8 2 3p,Op0 30,~1C7p h+1n~t7dp~' C'c>•ap 1: S (~ta~e Read SgnaP IP~199 2 322,pClp 322,Opp hir~d~7(7T Coup 2: School ~a~d,~`FV 7 Ttafii'wo AhiV~-ipp 1 2pp,Opp 2pp,Opp Ia"n1~1t~T Coo~ro,3; GNalcp S'tteet ReR~lrrir~~ YUc~ll l~r~~-1271 2 14'5„plop 145,1 h+kt~l~7~AT Coop ~. ~"1i 15 Souih 7"tai IMf~-1'p2 1 T5„q0p 75,C10p Plaxa 15 lNaita Patl~ling Lok A9ens1lrrciiotb l~A~-1p5 2 8.5p,ppfl 85p,P3pf7 BlocA~ 7 C7owlntoa~tr Alley B trrpl~avotn!t 1di41~-iC}6 4 6U,O~O(1 ,t7p0 ,leiiett.~oocw St SE g~eiietson C4. to Tvron~a Ave. Ihr1f'-1017' 2 28p,ppp 28p,(ypp s,spafn~ian Averroaie R~ut~~tla~svrut ~ edema Sei Ii~iF~-12iB' 2 33c7~000 330,2)pp RolEdng Rrieadovrl's East ~Phasso 1 ~ GMv91~-109 p 59C1,ppp 59p,~t(1p ~tevetMw~aod &h+est IV41P-110 0 25p,Ot~7 25p,[lp0 atket Stti QGet~ver Avenge ~ Aarlaort Road) l~iP«11.1 ~p 65p,ppp 55p,47pp Rsrllln+~ iNeadc~s East (PVnase 2~ IMP-113 2 25p,Op27 25p„(7pp Atch SQreet T'ral9 and Realnage Brn~arovemeni~ IMR'-11~ ~ 72„ppp 72~C1pp t7dgwtaf vRhaphatos & Garac~uts l~iP-115 1' 2pp,ppp 2pgJrppp Ind~rsinial Path xpansl~on Y~li~.116 1 19p,(epp 19p,~pp n~a<~t7~chrr~ fimp~tovzx~~rst~ '~`v~al' S,~73'7,000 T,325„500 5,483,Oi1±7 6,555,,520 5;943,270@ 34,250,020 l ~.u'~ ~ 1rl r_'r!!S L'. !l, lrrrrr,nrr;rr•rrt Gr:rtcLs G. !1. 1i ~rte'r Rrrnrlt (,.f) lirnf~irrrfrr I;rurr/5 (;runt.t - .57nt~~ .llrrrrr, i1+ul ,S'r;tJr• . I id ~5'Jnrrrr !i rrtr r t lilit}' ~~ll llt'N'frlr'r JNrl Ll r)'uJ~~r I rrJtd . _ n. ;: __. , . ~1 --. _ _ .. , ~~r ~ struc~nlrr i r , ' %~ ~ r. ~ ,; t.s Tnlrr[' ~1~1t"~l~'" Re•tooi Lib-~J,2-~78 $ 7,COp 1 ~`~~,nf~~° 1 ;.uC~ ,_n _:,,~ .... ... ~~ .__ J~~^ .. ... •1'Jll 5,43$,000 fi,75$,520 E.9i8,©60 R 2?~,nnQ ci~l,~ ,~C!C~. ~~c crxi ~ ~ ~ :_, i" F; r;Y i-~f~~:; 33,285,02a 7,07 )l~epar~trta~ew~t Progect# ri~6rity 2CIt~~4 245 2~~1~ ~~~17 21~QB Tatsl InsCalgwagersettier~er Lib-02.12 d 1,BQt! 1„8~1 itt~rary T~t~11' S,~pYp 8„QqQ Lif~r~rri f uf~it,11 ~'rr~td ~ ;i7~~ 8,800 Ll:~rari' Tar.r1 E,EU6 8,806 P`~1'~CS R6tary Park. shelter VMF Backslap Bernhagerl Property Au'rsl'tilran 40ddPeYdews Shelter I~aen"sC 1~dest Rdver Shelter Rcoberts Perk Pr~rrde lslarrd View iMei~hEs Play~res~n~J gnadplreent VHF Pradpe Island View Hca~hks Shelter Tennis Grsurl"s l.urce C~iu~e Tradl Resurface V1vVF LdghQng,'B~ckstap ~gatckaer~rluat6c Ger~terlBall Fteld PARK-Q3 Q 617,Qt1Q PARK-0~U18 1 25oQOQ PARK-Q~Q19 1 7Q,Qtlf1 PARK-45 Q F?AK Q PARK-Q6Q20 3 PARK? Q PAFdt~-Q7Q21 3 PARdS-11 C1 PARK-14 Q PARK-1'S p PARK-16 1 Park•17 3 Farks'~"~11Cta1 t"~~;064 3,47'3,95 53,51rd1 3!~,~442 44,768 3•,757.,964 Ctrl~irrrl 1'rnjr'r is Frirtrl ~ ~: (: _:, ... ~ ? , .:.- 7•;,'t?8 208.627 (ietrr'r,r(r11~ii~rrrir~rr iurrrh ~, , ,-,-~ r~ -. --.... ~'ib:iGtl~ ,. r"rur; is ,5lr:lc -C~ ' ~j ~'ri ;;;}~] 1'rrhlii ,1'ir~rs I'c:rkr !',~;cr1 15,066 3,456,706 33,.560. 32,159 ~14,7h8 3;722,127 ~'ola~e 1~aerdggelSk~ra~ge FeciliRy P~-Q~D1' 2 7Q,QQp 7Q, l.,~gis tv~ebdMe Fleld Re~arBrwg P17-Q342 t 9,74tb Q~7Q~ 9,'740 29,1Q4 Lagls ('~+Ica6all~ Field ReparQng Pd7.0303 1 8,466 ~„406 Mebdle l~vrrnpa~tin~ System PC3-07 1 9Q„000 X1.000 P~l~a~ "~'~)tfl1,~ 168'.~Otk 9,7Q4 9„?pp 9,?+J(- t97.`t79 ( rrl~rtu! 1'rr,lr•~:r~ ! iurr! !'ui'i~'c I'r~lul 166,466 4 706 9,7Gp 9,706 13I,SU0 15,142 17,154 15„QQ41 18~50Q 15,U1~ 44;768 41,761 uP, r w""'FWM1Y ^' 211,f16~6 so,QQa 25,f~Q 7Q,f1Q 15,1l~2 17,154 15,(1Q0 18,5Q0 15,QQD 44,768 41,7QQ 2Q,Q46 15,OQQ a,~oao6a6 '!]cpa~t~na"n:k ~'raajecta~ I'ra~r~ty ,QD4 DUS ~fY{Y~S 4~7 ~'D4£~ ~"ok~l ~'~~r~ ~ ~~c~~~ki~a~ B~u~~dir~~; 6~r~atiaroap C~alta~r~.i~h~rug F'R-d}'4 D 3~,DD~ 35 J~~G Y~earr~ata~n ealter FluaJr PR~~ ~ 4T,a4' 4T,5C1C~ Paa~oaua~ V.,~~ r~~k Filling ~'DD1 "U' ~'SefS~b4~ 2~',D~Q ~'oo~ & ~'~; r:^-~1`ie'i} Hx'ildan~ '~"~~`;tl 82~1p ;5yq~p 1D7,5DD Cripitnl l'rnjr=;~rs Fnltr! 41,500 25,dGp ; 2,5170 Crr~h 3D,ggq 3G,GDq l rrli; i• I:'n~~r;,~ ~' G"rrrlrl ` ,''., ~' 5,OD0 Fvui d hec reuiiure 1~'uio'ciir~g Total 82,500 25,040 ~D7,5DQ T~C~1~1~1~~ ~a~~,~,s~~ttt ~r-D~D~ ~ ~c~,~aan aa~~~ s~~w~1~ 1~-0D2 z a~,aD ~~,a Pa~mC~a~ ~ vttaeir har~9w~re d'~-D:~D~ 2 Y,35D 3A,'~aa3 ~armp~rsin,ar~~~ors ir-~s ~ ~D,5Da ~D,~~a o~tiwaas BT-1D 2 3,854 4~85D ~"t~f1~8P ~. arf h~aa9~'~re B•1"I ~ 93,654 13,6 aD Catrro~rl9~rslMagrt1aat~ I1C-9'2 2 44,144 X4,444 arf4wsr~ AT-~ 2 34,35D 34,35D Printee a7~1~a hardware I~-94 2 ;iB,aJDD 3~s,4d94 4anpvCei~IM~7crt~rs @T-9 4D,4p4 4~',~7f~a Sgfquwat~ ~T-'V6 2 43,75 4„7D ~r~r~i>ar & anther hardware ~"~-~ T 2 ~9,5gG 29,5gp ~rru~~uteradh~tano~raea ~ ~T-~~ 2 47,4~~[~ ~~„~~~ ~tr99wuare A9~•-99 2 44,5'2ft 44,59Y PrprbRer ~ o9~oer hardware G'T'- 4 2 2 26,644 25,544 yy , ~ 99 «~+ x iI T A ~~'"aWLldl(,71a~•• Y.'~4$U. ~~~,D~~ ~"~'~er~w'YD ~~~~'e~.'~ ~~~,~~~i~ ~~'f~'~~~~~~ 'n~~ri f 17 ])jlrlf ~l'Y1~PL'tC ~ !llrll ~:~,Q~'~ 'c.rl ~. .~:i; i''.i~f! 1~ ~J~~i ul~ ~,q T~':i,I:r.',-;r'~ T~7;u; 89,000'' 114,3~~0 '1'.[50 ',1',026 11~,}iG Si4,95G' Y~ut. W2C3 y~ ~'d ~ ~', ~2, ~rra~~trr V~tP-29 9 364,44Q 364,D44 "~ahuc~a til~vV-~3 ~ 35,444 35~f~G14 "~ehcPe ~'4+~'U~24 9 27„464 7n~44 LA4 ~ysfte~r sIWW'•5 ~ 40q,44D 4D4,D44 ~Ve~al Upgrades '~'~"'-6 ~ '4444 64~D44 ~7+e~~w~mera4 Pwa,~,+ect# F'w~wity ~~ill~ 2[D0~ ~'C106 2f~07 2~N08 'd'catal' F~~wm'44I7hN S~f~~r~, ftr~~ scr~e~sl~rrkroq VW'~1-27 1 2~D,D1717 2~D,lap6 i~saf~~ls ~laullrtag 7f~Cd~at '~WV-31 2 149,p1117 1~&4Y,171bD N,~v~+n m~~re~ '-~2 '@ 15,bt1Q 15,90 ~ebuail~ C~lrll Gana lift slair~r ~M1mm33 2 150,000 150,000 Ccrnli~gsf~cy 30°~ N1Wd-3~5 1 2d5„,p00 ~~1d,000 AtT ftsndiun~ ~fnit 0ldg #90 '~lllht•37 9 60,000 60.,000 °t~-•.~«~~ T~~t ~~a„DDa ~~~,~ 46D~NC4D z„DODO ~,~~sr~D !"4~nti~rr~,~•rrrr~r l inr~~ _. ~ Mfr, :! ~_~~ 70 4~~ ~:~;~ ~,~~~ 1 '45 (iQa I~'~7~,t'u'irf~r f tifCrl 532,D06 y13,0(}D 4fiD,0Q0 ~SU,DDt7 1,715,DOD &~~~ 'WaQ~r fi~vu~r V~13 0 713,000 700,000 ~1~~q~~~1m~~1~i~~~ ~ ~ ~,~a13,~~a ~,D„Ices 9~0bD,0alY ~hl~t~r Ta,!er palrrtiftig -179 1. 200,0120 '200,000 ~!"~.^N tip" 1 ~ 1 15S3,IYU0 150;Dplk Tnfck~ VV•11 1 20,00M3 20,000 Tna~ks 'W1~ 1 22,000 22,000 Wader °1'+~ta~ 3,3w^7,IlDD 6,1e~!,IPQb c6,0D0 "aD,D92,D1YD rl cl! ~ 1 h;'~" ~0 PC 392,000 r,. r~. 1t;;Ir~l' 1„„rats ~ ,. - ,~ ~:.. s,~oo,oaa ~F'r;frr 7'r,fuj 3,35D,ODD 6,72a,ODa 22,000 16,D92,OQ4 Side MEMORANDUM TO: Mayor and Council FROM: Steve Madson, General Manager DATE: February 6, 2004 12E: Debaggin Machine _ Back on January 13, 2004, the council authorized Doug Johnson and myself to travel to Hampton, VA for the purpose of observing a Scarab debagging machine to determine if this type of machine would be beneEcial in the management of leaves received from the Minneapolis contract. The results of our visit to Hampton revealed that the Scarab de-bagger was everything that was advertised. It did debag yard waste very effectively as well as timely. However, both Doug Johnson and myself concluded that the machine was not what we are in need of at this time. We concluded that a smaller modified debagging machine would fit our needs. The Scarab machine that we viewed would cost $250,000.00. We felt this was too much cost as well as too much machinery for what we needed. Doug Johnson came up with an idea of his own and submitted this idea to Scarab. Doug Johnson's idea was to take the initial debagging area of the Scarab and install a conveyor perpendicular to the discharge chute. This conveyor would have tines, which would remove the plastic from the product. This would eliminate the need for the trommel screen, which the current Scarab model employs and is a major cost item. Initial cost estimates to build the machine, which Doug Johnson has proposed, is $91,500.00. We are currently working with RDO Equipment in the development of this piece of equipment. I have been told that we can purchase the unit out right or may lease purchase the unit. This is a single source provider as no one else has made a piece of equipment, which resembles this unit. I am requesting authority to proceed with the procurement of this piece of equipment. qC-~~ i I ~/N FDRM A.F. 4 -Notice to Clerk Gf Meeting of Board of Appeal -- "Equalization Miller/Oevl6 Ca., St. Paul, MN OFFICE OF COUN'CY ASSESSOR I TO THE CLERK OF THE ,City ,,.,,,__„ OF Hutchinson COUNTY, MINNESOTA: NOTICE IS HEREBY GIVEN, That the ... 13bh day of May 2004 Year at ~0 ta'cloch P M., has been fixed as the date for the meeting of the Board of Appeal -"Equalization- IStrike Out One) in your C1~r __ for said year. This meeting should 6e held in your office as provided 6y law. I Pursuant to the provisions of Minnesota Statutes Section 274.03, you are required to give notice of said meeting by publication and posting, no later than ten days prior to the date of said meeting. Given under my hand this 28th day of January 2004 Year " u 1 , County Assessor County, Minnesota i i ~~ "Appli86 only In Citiea whose charters provide far a Board of Equalization. Filed in my office this day of veer Clerk NE.MM® PRINTED FORMS HAVE A GLUE FORGER) WARNING. UNAUTHORIyFG COPYING OF THIS FORM PROHIBITED- (DENUI ^T^ ~ f .. ~~~~ C TO: Mayor and Council FROM: Dolf Moan, Director of PRCB DATE 2-3-04 RE: Field Sponsorship Parks, Recreation & Community Education w 90D Herrington Street 5w Hutchinson, MN 55350-3097 320.58'7-2975/Fsx 320.234-0243 The Roberts Park field sponsorship program generated $20,OOD over a five year period 1999-2003. Those funds allowed the department to install an irrigation system at the facility. T7te next five year program will generate $30,000 and includes court sponsorship at the Recreation Center. I am requesting the Council authorize a not to exceed expenditure of $20,000 firm the Public Sites fund. The funds will be utilized to purchase and install three 40' x 30' sun port canopies for the facility. The sun ports offer two major functions. Relief from the sun for participants and lessons the chance of fans being struck by a foul ball. . Our field/court sponsors include McCormick's, Country Kitchen, Citizens Bank and First Federal. I will be in attendance at the Council meeting should you have questions or need further clarification. Thank you for your consideration. khn Printed an recycled paper - ~ ~~ CITY OF HUTCHINSON STAFF REPORT To: City Council Prepared By: John Rodeberg, PE, Airector of Engineering and Public Works Julie Wischnack, AiCP, Director of Planuing/Zoning/Building Date: February 4, 2004 -Meeting Date February 10, 2004 Re: Advertising for the sale of property As part of the School Road project there were a number of acres that were remaining after the project was completed. The City recently approved a plat, which divided the area known as 181 Addition to the Meadows, into three parcels. One parcel has been deeded to the adjoining property owner as part of the agreement with the original road project. The remaining two parcels are yet to be dispersed (Lot 1, and Lot 2, Block I, First Addition to The Meadows). Staff is requesting the Council approve the process of advertising for a bid process to dispose of the properties. When the bid process is complete, staff will provide the.City Council with the information and gain final approval for the property transfer. Cc: Butch Hausladen pave Hunstad L.J C~ ~c-~~ ~ xMStiru~ ~.~a~. °1'til ~~1.1 ~ 8~ A ~~i.U 7 ~. U r'Q 'J I $.3 m,..,~ ~~~ ,.,,.~... .. ~ _..._..... arj:'4„:mG ~ C~h ~.1' ..,...~. ~~7 ~r via. ,;~~ ;9 ~~-~~~ ~J M E M O R A N D U M TO: Mayor Torgerson and City Council FROM: Gary Plotz, City Administrator DATE: February 10, 2004 SUBJECT: Follow-Up on January Visionary Workshop Session A summary of the scoring of the 2004 priorities developed at the Annual Visionary Workshop will be reviewed at the Council meeting with the inclusion of Council Member I{ey Peterson's rankings. I have also begun development of an "on-going" matrix update on the items you have identified as priorities. The report will be provided to you monthly, as are other reports. . The objective "Communicating with the Public" was one of the top ten objectives. We need some timely direction from the council. For instance, if we are going to do a community survey (as ane element of an overall communication plan), we need to start working on this project soon. Perhaps, staff and one or more council members would like to serve on the project teatu. Staff will provide the project team with past community survey(s) in Hutchinson and samples from other communities. Also, I have attached an option to participate with the National Research Center in a community survey. The cost is $8,200. Lastly, I highlighted a book available on the topic. If other elements of the "communications plan" can be agreed upon, we need to proceed in a timely manner. This may include reviewing the strategies we have used iu the past (and dropped), reviewing strategies that are currently in place, or developing some totally new approaches. Please contact me with any questions you may have regarding this information. C~ ;? -~ 1. 2004 GOAL SETTING SUMMARY Priority Ranking 8y AN Partlcgoan~ Elaeted I7[f6dals plreetan rural pen~e,..,,k " --- Tols! Points Total Points Total Poirds s.vrmnuai xrpoate py crty RdrttlrltliVatorlDireciors IIpdate: 2-2-04Is[ormaEon a¢ costs of persoaael aad travel arc currcnfty bei¢g gathertd by Dave Erla¢dson A pmJecr team of Dare Erlaadsoq Kea MermTl hfarc , Seban, add Gary E'iofa Dos bee¢ esbbteDed Dfayor Torgenon desires to be on [bt Inm. We hareshe ability [o iadude one more City Cmmcil Member.... if yon Re-e5tabgsh couM1 s em 24 47 SS }B Vot r wonid like m}oio n...plrase aceify ma Oatt ousts arc csmblished we may wa¢I ear We data within a propostd tiLv moaril rnrdnrinn Rnrh a rnoletio¢ muy he Jh e s need to tkr martsvstem or the state 1 alert. ' Update: 2-2-04In late 7a¢¢ary Me committee mH with the comulta¢[ (Led Sage-1lakata K'orldwide CorporaROa} The report b reeamme¢di¢gatwo-ator<stmtegy , sabjett d s pro•foxma aaatysis. Suhstqueedy, the committee met with a rcprcseotatire of5oper Valu add the leasfag agrat for the owo•. {Iala¢d tree} A re¢faf or coadomiaium interest was discussed. The lotatioa was is ^ space 80 feet wide oe the Kar[h e¢d of the former CUB Daildiag. The ltssisg agm[ will get back m the antl r ration 13 52 city staff rcgardiag rennE pridng. Tye fe4otion a to plug fDese nambers ieto a pm-forna finadal stateme¢I IDat would be jointly prepared by Ke¢ Merri]] sad We 65 8 Voters wmulfaot H' hwa 7 ro' 9 ~ Updats: 2.2-04 E:Ffy Engineer reports a rneeting is tentatlva]y scheduled on the a1yyY 7 project with the engineers on the project {Bolton antl Meek] fo Renal Phot ra 53 7 Voters Febma 77 or 78. D 5D 50 7 Voters U ate: 23-04 Tom Kbss has derd a" nest for ro sap for atrial hot rah . The 1iFP b due hack Febma 13. The discassiao was fo lure this item o¢ a community gaestinaairy perhaps defiemg a few project choices wish costs. The paupose would be todaerxoiae Htlee psblic would rapport appliratios of seln fax o¢ a defined project A¢ example may be a Protect sale as derNopmnt of IDe Bershagm Park area (Le agntics 1I2 Gerd sales lax for rec. and vulture t8 29 , baseball field]. Another idea could be dow¢sowo {mprover¢eats (Le snxtscape, lighting)< Agaiq to meas¢rc this public opi¢ioq a commnaity wide surve was 47 8 Voters y discussed. This ob' ive raWtes m saolDer riori `tasem¢aicatioa with the ablic". Update: 2604 Rndy DeVries is proposing an iefarmatiooa[ workshop for Pebmary 29 at d:i5 P.M, prior to We council meeting. The purpose of We meeting n to Considera8on of water and D ~ 44 discuu the decd fw the fatgity, vicar a rate survey of other commodities, add view a preseetatio¢ by;he rom¢Itan[, Scott Yong, of tie Dechnotogy that had heed Voters bested and is curreaslr bola recomme¢ded. The timetable ban discussed Ls sfartu rosstr¢ctio¢ is S rin of 2005 with nom ion n Fa11 oF200Q Wilhia this goal, Here maybe several iddividnl °tooh or stn[egin'. A community wilt survey may be a¢e tadL Another idn may btdirect¢rs reparf~g a1 the Communkation with tic 14 27 4 Coudcil Mcetlag on. a periodic 6aals. Another idn maybe red¢dag the scope of iDe commt agmda potentially rrealiag etwre prese¢dtidd rtmarks and general 1 6 Valets tliacussioa at the rnaacil mcetin IF the rommuai se idea u one tool we want fa t this r we deed m start wosldn n this soon . Commmf: CapilaFEniag oo fDe riverfrdai mvofres several sty deparfmnfa and iDt HRA and EDA. The focus oa homidg opporlu¢ities would be a coordidated efiort with the [fRA. ITe form as the tcdaomic devdopmea; perhaps a tesfauram ar otter shops overlaokidg the river, smnld be with the EDA The pnblit works type C Sze on cheer rode neent 76 22 improvtmtdti would i¢dude the replatemmf of [he dam wiW a °fub ladder", rirtrfraot badksdbil~tioa, add roadway uxn. These improvemeafa relate d ' 4D B Voters a¢atDer db ec[ire "IIWY 7 1m rmemeefs°. ~~~ ~ 19 ~ 78 Update; x-5-04 Brc¢da ~rfag will he coordintmg this project i¢ order that the resulti axe available by Jaiy I. Copies of the eddy wiB be provided to the Condl 37 Voters . Cduadl members that sroald like a ' sc roductivi bmchmarkcom red with other rommuni[ees deed 1o i¢Porm Bredda March 9a lm lemenl ~eGS in downlrnvn master an ' B 28 36 . Comr¢e¢t: These projtctr i¢Nude the hceeE, the Su[t Thrater, a decision n the liquor start expadaion, fhe Finaklio Streelsnroadary access, shtetstape and lightin ' Create a uslification on taxes collected 23 13 5 Voters g, rl8a s na e, and deli uideli¢es sad rocesses. Mae ofDer deme¢ts are also iadudtd. 36 fi Voters Comment It was dttermided iDat the °beochmarldn m' ' was iht tunas to accnm thls task See °teeachmarltm l:pdatc b2-04 TDerc arc two areas of [ht iadastrial park beidg developed, The fonder WHhercll property along both aidn oF51h Avenue Dss btea a¢¢ezed. The rexmiag of this property b acLedakd for the Pfa¢aiag Commission meeting of March 16 aad City Gossett meeting of March 23'a. A pWt of the areas, intltding a storm sewer plod, wi6 follow. ILe toll arts is approximately 20 acres, Thestcoed area of [he park developmrnt is tht former Stritesky property, C¢rxaUy access Indusbial Park dove rnerl[ 1 ] 23 from both the nrth side aad We SnutDeas[ side are beipg plaa¢td. Tht total site is 80 acrtl. The propely has ace been ndesM reaootd or platted at th6 time A Greater oommurdration between stall aced cat¢idl 4 28 34 Voters , , meetin will beheld on Febma 10 a11D A.M. with Cerra onicials rodcexdid teotial amino of [hetraife add roadwa access LGA de Mertee 32 4 Voters , Examine additional shared service o rtunities 13 tD 16 29 6 Voters R anizatidn of slats 0 19 29 7 Voters Creeksbe Soils maximize roll bas ratio 18 26 26 3 Voters Evaluation of customer service 8 26 5 Voters Prgrd¢e rmvlFt 9 73 22 4 Voters Hi h dens' boos' n dowMOwn 8 14 13 27 3 Voters PrloMiae 2Df14 staffi uesls 7 7 21 4 V[ItefS store fadl" and for 0 13 2D Voters mablain cross d rtmeMal svorki relations ' 3 16 18 Voters lm lemerrt Print Trek 15 78 3 Voters Cub Foods 0 47 17 2 Voters SVeamine bu ei recess incbd'm addiDOnal feedback from sound 0 0 16 76 4 Voters FaciBtale celebretion 10 15 15 Voters Prioril®e hurdi sources for services 8 5 15 4 Voters Examine std [o kn rove team hvildi and morale 0 8 14 3 Voters cam letlon oT tonal trainin enter D 14 34 3 Valets HRq uidance from pound downtown boost 0 9 9 1 Voter HATS nsioNCOU irree' ~ 0 B 8 2 Voters e fuWre use of F]akala RaA llne 8 8 8 2 Voters 0 8 1 Voter i v ors rar ~eneraror 3PIaM 2 5 Fadlrties maintenance Ian 7 3 Voters Better u[iization o[ Fair Cxounds 0 7 7 3 Voters Schoo Park Elements 'ed 0 7 T 2 Voters Grade se rated trae fpr North South carmedicn 1.7 million {1 6 6 6 t V Review and re an revenue eneration resources 0 0 fi 1 Vo[er lm rave rocessi of 6ureauvatic cesses 0 5 5 1 Valer Codification cam ' n 5 5 Voters Build relalionsh' betneen duvet totim and EDA 0 5 5 t Voter d Youth acEivities p 5 5 3 Voters Su hkLeod Coin n resource necove foci' 4 1 0 2 4 1 V cost effecliveness of new f uor hutch New ' 6 3 3 3 2 Voters Moro r in oint lonnin arcs 2 Yoler Conned Rec center wiN arena D 2 1 Voter Review automation of meter read" 2 0 2 1 Voter Orden annexation a reements 0 6 1 1 1 Voter increase sharin of staffaamss arhnerrts 1 1 1 1 Voter StandaNization of benchmark uestiorrs fl 0 t 1Voter i2eview standaMS for mrate develo ent 0 U B limas sCiaol and needs for Herr fadlilies p 0 0 Finanoal s stem develo me nsion of access at the desklo 0 p p Continue contractor oommunicafion with staff p 0 lm lenient new UB s feet p 0 p U Q [I J u r L • SPECIAL FEATURE January 76, 2004 L E T T E R ~Na kl~ Supplement No. 2 citizens as Partners Management Resources for Meeting, Tacking, and Working with Citizens Citizen Surveys: How to i)o Them, How to Use Them, What They Mean, second edition Vew rxrrrpe online at baakrtorc.irma.nrg This book brings you the best practices of jurisdictions successful track records of reliable surveying on cverythi tom o tras pre p ong-term and-use planning. Examples are included from several local governments d have used citizen surveys ro pmmore excellence in Seto' delivery and program planning. 200D. 189 pag«. Special ltrport (42551), $45.00 Building Citizen Involvemen : eg es or Local Government Training Workbook Frc<preview package available online ai bookrrorc.icma.arg This training workbook, dcvclopcd jointly by ICMA and the National League of Cities (NLC), is designed to give elected and appointed local government officials the information, rools, and skills needed to be effective in promoting citizen involvement and community problem solving. This cast- effectivc, indispensable workbook is packed with checklists, exercises, questions for reflection, diagrams demonstrating proccsscs, charts, and action plans. Perfect for either individ- ual or group training, it is designed ro meet the needs of local government officials and staff at all levels as well as ncighbarhood/citizen groups. 7997. Training Workbook (4!296), $90.00 ICMA M<mben; $50.00 Nanmcmberr: 2-6 rapier for $36.00 each, or 7 or moo ropier for $32.00 cacti. ,NtEW~ Communications In Local Government: A Business Planning Model This report explains the steps a local government can take to evaluate its communications function (i.e., its public infor- mation office) and start the transition to a wmprchensivc public communications model. Examples from nine local governments illustrate how the communications function is evolving. aNmt~~g Community Meetings This report describes various types of community meetings and advises how to select the best type for your desired out- wmc. It recommends meeting formats and logistics such as announcements, room arrangcmenrs, and agendas. It also oFFers advice on getting [he meeting off ro a successful Starr, practicing active listening, and using nonverbal messages. Derailed suggestions about how [o deal with angry citizens and several techniques for handling difficult questions. 2002. 9 pager. !Q R<parr. Hard ropy (42784), $16.95: E-darumsnt (E-43048), $14.95 NeW~ Community Policing in Actton 'Phis report presents a tale of two cities-VCrincheste , Virginia, and Takoma Park, Maryland. Winchester has adopa cd community oriented public safety (COPS) to improve public safety service delivery while containing costs. Takoma Park has taken a grassroots approach co developing its CAPS initiative. The report describes the many community-oriented public safety programs each city has initiated, discusses emb- lems and results, and provides a toolkit for other local gov- crnments to use co implement a CAPS program. 2003. 20 pages. IQ Report hard copy (92865), $16.95; E-dueum<ret (E-43064), $79.y5 Neighborhood Associations This report examines how Asheville, NC; Eugene, OR; Durham, NC; Little Rock, AR; and Arlington County, VA, use neighborhood associations to enhance residents' quality of life. The summary addresses administrative issues such as institutional support for neighborhood associations and neighborhood-based service delivery, economic issues such as funding and coso-effeaiveness, and political issues such as city-neighborhood association relations, incentives, coordi- nating groups, and political implications of powerful neigh- borhood associations. 2002 Upager. IQR<port. Hard copy (42670), $16.95: E-darumrnt (E~3037), $74.95 2003. 20 pager. IQ Report. Hard ropy (42862), $16.95.' E-document (E-43061), $14.95 Neighborhood Association Tooiklt Phoenix, Ariwna's cool kit provides rrsi- dents with detailed it3serucrions on how ro start a neighborhood association. 1997. 18 pager. ClrasingharFx Report (42148). al4oo NeWI Managing Special Event$ This report presents local governments with a catalog of issues they need to address in codes, policies, guidelines, and practices to ensure that the cpm- muniry can host special events in pub- lic open spaces, pazks, streets, and facilities without causing undue dis- ruption tv area busincsaes, neighbor- hoods, and public services, and wi~h- out liability risks. 2003.24 pager. IQ Report Nerd ropy (42861), 516.95; E-danrmenr (E43060), 514.95 ~ Diversity Initiatives and Organixatlonal Enhancements A Highland Park, Illinois, report list- ing 40 initiativrs to enhance diversity and protect rights of all citizens. Includes reforms within the police department, administrative changes, affordable housing for city employees, and more. 2001. 19 pager. Ckaringhoure Report. (lard ropy (42691), 51400 1l,ri NA77pnAL [:1Y77.iN $lJSVL'Y" Join the Growing Number of Jurisdldions that Survey Their Citizens for Information on The National C7tlzen Survey° Visit Icros.org/nu pr E-mall; ncs~lcma.org Establlahing Effective ~Itluns' Advisory Committees This report provides a blueprint for establishing a utiuns' committee that can assist in solving community prob- lems. Samples are provided for bylaws, meeting's agendas, and orientation materials. Includes three case studies. 1996, 12 pager. MIS Report (42059). SIQ95 u ~ ~ ~W '~JLAAS ~ goakstare.icma.ol9 •, . . ',CrrliEl~s,/RA:P~rFzlElkf AR.4F~'~:+', ,,. •'°., . ,... .., ^/°'^PwY#~t~}. ,'_"l, ;+'~.r'~.~ Q YESI Al+aw<+md n++ the (pilpw4gg reeoureNr Your prlorl[y eoN Is: •l44Mi copies of G}'rjgrn Su • /law Fv Da 7Yram, Ilap rv tin Them, lYrhet Tluy Mran, Orden tram nanmrmMrt mrut be prcpsN; ICTeA „_ .. ......... . . . ...... aemnd edldon (42551 @ $45.00 ........ . .. $~ will any do lass mem6en, Wvedtlx, rlk Wp iee of BuiG(!ng Cjrlaer+Inrglwmrnc StrvtKJa far 1nmJ Gvurrnment Tiainfng : : Ilhr+nes for arden 3100 or man. Punhare Dlde~ ar lxdrral gevrmmem gentlm ham Fxal sate WPrkbaak (41296) @ $40.00 for ICMA mem n• $50,00 for nanmembeta• ' $ , , ere eceepree v prcpeyment ...... 2.6 mpim S96 ePdl: 7 ar more coptm S32 exCh .... . ................... . ~ ^ E ti U s ddlere b d h [ k a +d capim aF CPmmnnkadnnr in Lana! CPrxrnmmc• A Bxrlnar P/a~ning Mudd (42862) . • nc x my a ,ec , p y e . w ICMA. _ @ $16.95 .................................... ..................... oppim of Managing Community Mrrring (42784) @ 516.95 ............. . ....... S~ . S~ ^ p Ng,~ q Mmi mib o anedcm Fxprw copl9r of Community lkrdring in AtfJan (4y865) @ $16.95 .. . . . ................. ~^ . S~ topjrF of Neig68Prbsad Auxradpm (42670) @ $16.95 ......................... . S~ Ate, na. mpim of NdghbvrbaadArrvriarlen T9RdFie (42148) @ $14.00 ........ . ........... . $~. $ _,_ ropier 9f Man~ing Sprrial BPnrd (42861) @ $16.95 .. . ....................... . ~ Exp• dart _.,_ Copies oFPub/ir Armunmfil0ry in Laarl G'pvpNPnprofrr Relarionahipr (42863) & $18.95 . 926 ! @ SI4 00 h ' . S~ 9 ) . anremrnp ( wr and piganuratianalEm °oPkr of Dlvrrrity /nidan si newrc DNe _ ropier of &tdd/ln5ing E}yeetltr Cirrarni Advimry Cammitper (42039) @ $16.95 g ~ppp~ Mna...Np Srlbmtd... r+ r~/ °~d aL:u7w C~7 . 8_,,,~ ^ ~++r nN mr, as thq U + Ilnnry w unMrrlty ordn ar I am en ICM4 memher, rIM the ado- ~~ , J . S+Im tax (See bar S) ... . $,~ toreb flan a mere. Mvvlcrs an dae +nd peyWk /CATA alJrrr o 2Pk dhcount roc ordrrr ors W Pion raplrr of the comepub/l. Shipping and handling (SM hox ~ ... . $~,,,. 30 dayr neC .hrr 30 d.rs l.s% menFhy Mrtmrt cixrped m auhU~+dirg hNxlcm. wfbn w eralnl maaKf shlpptd b rrgg r9r~... . a one pddFr,F vl1h: ^ Pnrelvne order Y is +rterhed. SHIPTO ~ Plepse.check If this is a permanent address change. "844846. .' , SAi[3 ?A% INFOR61A71ON,', , ' ' Nlme (pMne prMt a OPe) (o Nrrtad mm mwt 6e IncRMA fo P~ lour order) Satyr eu rdd: DC-5.75%; M.--s%: MI--6%; MN--b-s%; MD--9.2%; SG-3%; 7PNl9b: vI~ ~.s%; c.a.d+ crr_r%; sal.a rex res. your tae eaunq, CA-7.25%; Nr~-s.s%; c~-s-7% ladr./pr9rNF "~-",SNIPPING ANQ HANDLING ~~ Dept/Bides. Far [ha eub[pW vR Ard Under 323.00' ...................... Se.oO ' 525.00 m H9.99 ... . ................ f9.50 street Adders (pkare wr yfrcet oddrtrf, curt RQ box) 150.00 m f7~.99 ... . ................59,50 375.00 tv 3125.00 .................. SlosO 315 00 00 01 W S]s0 5125 ~ stele Gauntry IIpH . ............. . ... . . Over SZSOAO......... 310.00 haatllin9 ke plus rctu+F shipping natl. Plwne Fsx E+Irll • Plwh mw eat e,a.n undrr ndAD wM h wit+y nn dv. mdF om« e,e.n wu be,.nr q urs erwad. (:] RUSn: Far delivery h1' UPS 2nd p+Y Air or ' ~' •rQ DRDER ~ ~ ovemlght, add 515.00 hendling fee h eddl0on ' py M.p: ICMA pradpe[ FOMllmwt[ Curter, P,p, avz 931 a97, AOIIMe, eA 31193 ey Phones: 1.800/lds.b760 mil-bees Mthin We to rctual rhlpplrg therges. U,S., 770/Mkaf;1, pct. 377 oupMe the U.S. • pY F.r: r70/M2-9742 • ey Fabmee: 6ooWmn.iana.org - fir' wi'prrY a ~„t7r~rFMa!)'l Pd~+inPrP• . • y ' YwS'ny ltlQMrrJALa!~Ft~ ~dIMVrr ~ ~dwuw W•"e MrW~M•rAe'+e(Wr-w«e AMaxlap Me urmedatl,a xd nNq`""'IY"9"'~M,nvlpeM n,awrxMnp ""Y~1. dqa Nqn +«wd erw..wwrgr.ru ~w~.knuwwa^•~nh~••^,••^^^waMYa aw+"••.aa,mdMe ur. me WVw~q^~•p~••4Yrrawr. l,w' 0~ ir0.~ohbrdf,'Y fM:'~I br F~P~,df?'f . r~ C7 t C~ ~iv- ~'~~ b~ ~ s~J~s L E T T E R a n~~ ~'~-1 ~elMO s~~clnl. ~~arult~ Janurary 26, 2004 Vol. 85, No. 2 Supplement No. 1 Good government Ilstens The National citizen Survey N TioNi~I. CITIZEN SURVEY'S "The value for the cost is really incredible." When Budgets Are Tight... Why should you spend money for a citizen survey? Because when resources are scarce, you have to set priorities. And co find out what your citizens' priorities are, you need a survey. Participants in The National Cirizen Survey'" have found This turnkey citizen survey service ra be the masr economical and effective way m determine where budgcrs can be cut, where more resources are needed, and which functions of the local government are performing well. The NCS'" is often easier and less expensive than an in- house survey or a consultanr survey, and the results arc reliable, professional, and useful ro staff and elected ofli- cials alike. Why Is The NCS° Cost Effectlve7 ICMA partnered with National Research Center, Inc., a professional survey organization wirh a national reputa- tion, to develop and rest a survey cemplate that combines standard and customized questions, By conducting several surveys simuhaneously, we keep administrative costs ro a minimum. Aa a result, T'he National Cirizen Survey'" offers an extremely professional service ar a fraction of nc~ cast of most consultanr surveys. f3ecter yet, by aggregating results from many local surveys into one database, The National Citizen Survey"" provides you wirh norms against which to wmpare your own results. Your individual results are never shazed with other gw- ernmenrs without your permission, but aggregated resuhs create a powerful tool for assessing your services. What Is IncludedT One low fee for The NCS"' Basic Service gives you • Customized survey Form with throe optional questions • Thrcc mailings to 1,200 randomly selected households • A margin of error (95 percent wnfidence inrerval) of no more than +/- 5 percentage points • Daca inpur and cleaning • Data weighting tv reflect popularion norms • Three reports: executive summary, starisrical analysis of survey results, optional comparison with national norms • Technical assistance by phone and a-mail Also available: larger mailings, Spanish-language survey, additional questions, comparison ro customized norms, and mart! The NCS° was designed co complement the work of ICMAs Ccnrer for Performance Measurement. The results of your NCS survey can 6e used as perform- ance measures fax CPM purposes. What Makes The NC5"" a Credible Survey? The final reports created by National Reseazch Center, Inc., are professional, objective, and written far the lay reader. Some participants share them wirh citizens and businesses by posting them on the local government Web site. Feedback from the pilot tests, focus groups, and NCS'" parricpants has been incorporated into The NCS'" tv ensure char your local government receives the best infor- mation possible per dollar spent on your survey. What Do Par-ttctpants Say About The NCS"7 The NCS'" gets tap marks for Ease of implementation • "Weve done it for nvo years-went even more smoothly than last year. No problems whatsoever." • "About as painless as it mould possibly be for us-They did a super job." price • "Staff time is reduced and the built-in efficiencies make The NCS very affordable." • "If the NC5 hadn't been available, we couldn't have wnducted a survey.° yaiue • "Extremely useful~ouncil refers to it a lot!" • "Staff were pleased to get raw data and reports that were well done." • "We have incorporated the data into the budget, for performance measures needing the survey results." • "You have to be sure you're focused on what citizens ~~ro~:= ~ ~ ~~, a• To~ay~ To,join the next grvup'nf local goviemments condtactlhg T`tie/!latirinal {~Itlaerk:Survey'"i . :. ' "" ~ Faz or.maii the foFir!''b~l'a1K ta' I~Teilra'.~ame~. 202-9fi2=350; ICAiIY1;, ;T7:7 NorKh Capitol Sti, NE, Suite 500;1Nashingir?n,.13C 20002-4~b1 ' ;' ;i:or more infcrriitiatiori,.~-,mail'ncs~icinaor~g:, .. Surveys beghi monti~~:: ' ' ... ~ ;. ? . , . Re~cl about The Nom` at I~mix;orgriie~yvu'll, find prices'scliedules, aslide-shpw PtesenYation . abfytitThA h1C$"',.arid ittijie~{,;.,,, ; want to focus on." ~ 1 ~ t Yes, my jurisdiction would like to participate in ICMAs National Citizen Survey Please send materials necessary to start the survey process and invoice me for $4,100 (half the rotal fee of $8,200 for Tha National Citizen SurveyTM Basic Service). I understand that the first step in the survey process will be tailoring the survey instrument and choosing options for survey administration~ome of these options may entail additional fees. Once National Research Center has received my payment, The National Citizen Survcy° will begin. If-for any reason--my jurisdiction decides not to enroll after it receives the invoice, I understand that I can call ICMA to void the invoice. NO, my jurisdiction is not quite ready to enroll. But I would like an ICIv1A or National Research Center representative ro contact me to discuss The National Citizen Survey'" service. Thank you for your interest in The National Citizen Survey"'! Name Position Organvarion Address City Stare Zip E-mail Addtaa Phone Fax or mail this farm to: Nedri Jame at ICibIA, 777 Noxth Capitol St., NE, Suite 500, Washington, L1C 20002-4201; fax 202-962-3500. For more infvrmaxion, a-mail: ncs~icma.org. C] a } C~ SUBDIVISION ACREk:MENT Island View Heights Sixth Addition CITY OF HUTCIIINSON, MINNESOTA THIS ACRF.EMENT, made and entered into the day and year set forth hereinafter, between, Scenic Heights Investment, a Minnesota partnership, fee owner, hereinafter called the "Subdivider", and the City ofrlutchinson, a Municipal Corporation in the County ofMcLeod, State ofMinnesota, hereinafter called the "City' ; WITNESSETI-T: WHEREAS, the Subdivider is the owner and developer ofproperty situated in the County of McLeod, State ofMimresota, which has been surveyed and platted as Island View Heights Sixth • Addition and; WHEREAS, City Ordinance No. 464 and 466 requires the Subdivider to make certain improvernents in the subdivision; WHEREAS, this area has been replatted W accommodate single family homes and a public street. NOW, THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: 1. SITF. PREPARA'T'ION AND GRADING 1. it is understood and agreed that the Subdivider shall he responsible for all work associated with site preparation and grading. All areas within the final plat, but outside of the rights-of--way, shall be graded to within 0.5 feet of final grade to allow for proper drainage, and the installation of utilities. Therights-of--way, ditch and ponding area shall be constructed to within 0.2 feet of approved grades. All unsuitable soils shall be removed and the remaining soils shall be compacted to a minimum of 90% Standard Proctor Density. All work shall conform to the approved Site Grading Plan, and shall be completed prior to the commencement ofbuilding, utility or street construction on the site. The grading maybe completed in stages, however all grading and erasion control/seeding of the ponding area shall be completed prior to any construction on the site. A Registered Land Surveyor shall he utilized to provide survey control and staking for all site preparation and grading work, and complete a "Certificate of I gN B SubdWislon Agreement -City Council • February f0, 2004 Pege 1 of 6 Completion" noting compliance with the above referenced reyuirenxents after work is • completed. 2. The Subdivider shall provide all turf establishment and erosion control necessary to protect the utilities, pond and ditch areas and street improvements beyond the boulevard areas. The Subdivider shall complete all required pernxitting and provide all erosion control during site grading work azid infrastructure construction necessary to meet local, state and federal reyuirenxents. The entire site shall be planted with perennial rye grass, or other erosion control plantings, following completion of site grading. It is understood and agreed that the City reserves the right to complete the work necessary to meet local, state and federal regulations and invoice the Subdivider if they are found to be in violation of these regulations. It is agreed and understood that natural gas or electric distribution mains and services will not be scheduled for installation until all provisions oFparagraphs 1 of this section have been met. Staging of this work must be approved, and will only be allowed with the written approval from Hutchinson Utilities and Hutchinson Telephone. 4. It is understood and agreed that it shall be the Subdivider's responsibility to provide survey control points for all infrastructure and site construction. 5. It is understood and agreed that the Subdivider shall be responsible for maintaining the condition of the infrastructure during building construction. The Subdivider shall be required to maintain and clean the roadways and storm sewers on a regular basis, and shall repair or replace • any street, storm sewer, sanitary sewer or waternxain infrastructure damaged by operations related to building construction on the site. The City reserves the right to complete this work and invoice the Subdivider after 10 days written notice of work to be completed, G. The road would have to be built to City standards, as opposed to the original private cut de sac that was constructed. 7. Because the existing sewer and water stubs are located within the area already and some need to be relocated to accommodate the new lot location, the water services must be removed and corporation stops must he turned off at the main. The sewer services need to be removed to the main and plugged. 8. No building permits will be issued for lots 4-17, Block 1, until the road is reconstructed and the utility services are relocated. All improvements must be accepted by the City Engineer prior to permit issuance. Furthermore; no certificates ofoccupancy may be issued until the base course ofbituminous is completed. II. ASSESSMF,NTSIIMPROVEMF,N'I'S The Subdivider hereby agrees to construct lateral sanitary sewer mains and appurtenances, lateral watermain and appurtenances, sanitary sewer service leads, water service leads, lateral and trunk storm sewer and appurtenances, curb and gutter, site grading, ponding, street signs and lighting, restoration and appurtenances to serve the entire plat. The City shall approve all construction IVH 6 Subdivision Agreement - Cily CounWl - Fa6mary f0, 2004 Page 2 of 6 . documents and shall have overview and final approval of all infrastnucture proposed to be tamed aver to the City. The ('ity reserves the right to reject work that is not in conformance with its standard specifications. Tt is understood and agreed that the cost of repairs, upgrades, maintenance or other improvements required to bring the infrastructure work up to City standards shall be the Subdivider's responsibility. All costs to make these repairs shall be the Subdividers responsibility for a period of two (2) years after the project is completed, and the City has agreed to accept the improvements. 2. All work noted in paragraph 1 above must be designed and constructed under the direction of a registered professional engineer. The Subdivider shall have the private engineer inspect all work and conrplete a "Letter of Compliance" stating that, to the best of his knowledge and expertise, the work was completed in conformance with all applicable city, state and federal specifications and regulations. The engineer shall also provide the City with as-built drawings in AutoCad format. After compliance review by the City Engineering Department, a "Letter ofAcceptance" shall then be prepared and signed by the City and the Subdivider. 3. The Developer will provide dollars to the Cily for the planting of boulevard trees at a rate of $180 per tree (2 frees per lot), which equals $8,280. These dollars must be escrowed prior to construction. The City will keep these dollars in reserve until a majority of the development has buildings then plant the trees within the boulevard areas. The location of trees shall be determined by the City Forester. 4. It is understood and agreed that the Subdivider shall pay an engineering and administrative fee to the City to cover expenses related to review, inspection and acceptance of privately installed infrastructure that is proposed to be turned over to the City of Hutchinson. This rate shall be as noted in the approved Cily policy at the time of construction. The current rate is 7% of construction cost, which shall only apply to those infrastructure items to become the property of the Cily. (The IdRA may waive up to 1% ofthe fee. 1?stimated to be $2,744) The Subdivider, or the Subdivider's contractor, shall also provide a bond or letter of credit in favor of the City, in the amount of 100% of the private project improvements (estimated to 6e $45,740). The band or letter of credit and engineering/administration fee are also +due prior to the commencement of constriction. III. CONSTRUCTiQN & MAINTENANCE 0[ITSIRE OF RIGHT'S-4F-WAY/ EASEMENTS 1. It is agreed and understood that the Subdivider shall be responsible for assuring that building construction is completed in conformance with the preliminary plat and grading plan. It is essential that the vertical and horizontal locations of the structure are verified to avoid conflict with infrastructure and potential flood or drainage damage. Any costs associated with these conflicts and potential relocations ofutilities and/or structures shall be the sole responsibility of the Subdivider. 2. The City will not be responsible for any maintenance of the development. If the Subdivider fails to provide maintenance, the City will hire a contractor to provide the appropriate service and invoice the subdivider for the work. IVH 6 Subdrvisi°n Agreement -City Council - FBhruary 10, 2004 Page 3 °f 6 1V. OTIIRR FEES CIIARCF,S AND DEDICATIONS It is understood and agreed, that a Parks and Playground Contribution will be made to the City at the time ofbuilding pcrmitissuance- Current Citypolicy calls for a contribution of $175/unit for areas with R-2 zoning. Future contributions will he made based on rates in effect at the time of building peranit. 2. It is understood and agreed that the Subdivider shall pay a fee of $800 per unit as a municipal electric service access charge, as noted by agreements with McLeod Cooperative Power Association (Coop). These fees shall be collected with the building pettnit for all properties, unless otherwise noted in the agreement with McLeod Cooperative Power Association. The checks shall be made out directly to the McLeod Cooperative Power Association. 3. It is understood and agreed that the Subdivider shall, prior to installation of utilities, pay connection fees for Electric and Gas Service to Hutchinson Utilities for all units to be served in the final plat- Thcsc costs for single-family home units are $15U for 100-amp service or $200/unit for 200-amp Electric Service, and $1S0/unit for Gas Service or as in effect with Hutchinson Utilities at the time of development. These fees include the standard connection to each house, and include required meters. Services larger than the standard residential sizes will beat an additional cost. 4. It is understood and agreed that the Subdivider shall pay Trunk Sanitary Sewer and Watermain . Availability Charges (SAC and WAC). These fees will compensate the City for improvements required to provide Trunk Sanitary Sewer and Watermain access to the plat property bomrdary. This fee shall be collected at the time ofbuilding permit issuance, and shall be at the rate in place at the time of permit issuance. V. GENERAI. 1. It is understood and agreed that all local, state and federal permits required to be obtained for the development shall be the responsibility of the Subdivider. 2. It is understood that any future phases, if not in conformance with the preliminary p]at review must be processed through an additional public hearing, per City Code. 3. The Cily reserves the right to withhold permits and/or certificates of occupancy for lack of progress on the development, failure to complete improvement, failure to follow plans and specifications, failure to provide adequate emergency access, or for other health, safety, or welfare issues. 4. This agreement shall he binding upon and extend to the heirs, representatives, assigns and successors ofthc parties. 5. It is understood and agreed that the City shall record this agreement at the McLeod County Recorder's Offce or McLeod County Registrar of Tiller Office, and that no Building Permits IVH 6 Subdivision Agreement - Cify Council -February 10, 2004 Page 4 of 8 . will be issued until said Agreement is recorded and a certified copy of this agreement is provided to the City (and as stipulated above). The Subdivider shall pay all costs associated with said recording. SIGNATLJ.RF,5 SUSDiVIDER: Scenic Heights Investment W(Iliam H. i ,Partner 51'A'1'E OF MINNE5O'1'A COUNTY OF The foregoing instrument was acknowledged before me this day of , 2DU4, by Williajm H. Gilk, a partner in Scenic Heights Investment, a Mhntesota partnership, onbehalf ofthc partnership Notary Public, . _ CYnuriyiMitex~soCt My Commission Expires ~ _. `J IVH 6 Subdivision Agleemenf - Clty Caunril • Fedruary 10, 2004 Page 5 01 s APPROVED BX THE Hi7"1'CHiNSON CITY COTJNCIL THE 10TH DAY OF FEBRUARY 2004. CITY OF HlJ'1'CHINSON: MARLIN TORGERSON, MAYOR STATE OF MINNESOTA COUNTY OF GARY U. PLO'1'Z, Cl'1'Y ADMINISTRA•POR The foregnittg instrument was acknowled[;ed before me this day of 2004, 6y Marlin Torgerson, Mayor and Gary D. Plotz, City Administrator of the City of Hutchinson. Notary Public, My Commission Expires THIS INSTRUMENT WAS DRAFTED BY: 7a1u1 P. Rodehcrg, P.E., Dircctar of Enginecring/Public Works Iulie Wischnack, AICP, Director of Planning/ZoninglBuilding City of Hutchhuon 111 Hassan Street SE Hutchinson, MN 55350-2522 320-234-4209 Coutriy,Mnnteso~t LJ LJ IVH 8 Subdivision Agreement -City Council • February 10, 2004 Page 6 0( 6 R55APPYRV CITY OF HUTCHINSON By Gheck Number AP Pa ment Re ister with Voids Check Dat 2/4/2004 - Ck Date T e Check # Vendor Name Amount 2/4/20D4 PK 121015 ' 1D4022 EVEN-TEMP CONSTRUCTION 11,2DO.D0 2/4/2004 PK 121016 104022 EVEN-TEMP CONSTRUCTION 1,000.00 2/4/2004 PK 121017 102961 HRA 2,30D.00 2/4/20D4 PK 12101$ 1D3099 HUTCHINSON, CITY OF 5$5.54 2/4/2004 PK 121019 102573 MCLEOD COOP POWER 42.11 2/4/2004 PK 121020 102826 MINNESOTA DEPT OF AGRIGULTURE 37.15 2/4/2004 PK 121021 102606 SCHMELING OIL CO 506.53 2/4/2004 PK 121022 105064 SPRUCE RIDGE LANDFILL 95.OD 2/4/2D04 PK 121023 102627 UNIVERSITY OF MINNESOTA 285.00 1fi,D51.33 Account N k 16,051.33 IMMEDIATE PAYS Void Amou PAYROLL ACGOUNT-Payroll of January 31.2004 Period Ending: February 6, 2004 FOR COUNCIL LIST ONLY -ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMDUNT PEID ACCT3f NAME $17,754,11 9995.2034 WITH. TAX ACCOUNT $9,832.02 9995.2040 $2,767.90 9995.2242 $30.154.D3 Sub-Total -Employee Contribution $9,832. 02 9995. 2240 $2,787. 90 9995. 2242 $12,389.92 Sub-Total -Employer Contribution $42,553.95 Grand Total -Withholding Tax Account DESCRIPTION Employee Contribution -Federal Tax Employee Contribution -Soc. Security Employee Contribution -Medicare Employer Contribution -Social Security Employer Contribution -Medicare $8,29D.84 9995.2036 MN DEPT OF REVENUE $10,103.28 iD2615 9995.2241 PERA Employee Contribution -Pension Plan $12,028.52 102615 9995.2241 Employer Contribution -Pension Plan $22,129.80 Sub-Total -PERA $15.86 102815 8895.2243 PERA-DCP $15.88 102615 9995.2241 $31.72 Sub -Total -DCP $22,961.52 GRAND TDTAL -PERA Employee Contribution - Pension Plan Employer Contribution -Pension Plan Finance Director Approval ~~ L J R55APPYRV CITY OF HUTCHINSON 8 Check Number AP Pa ment Re istar with Voids Check Date 2/10/2004 - Ck Date Type Check # Vendor Name Amount 2/10/2004 PK 121024 " 102822 A. J. SCHAAKE CO. 72.87 2/10/2004 PK 121025 102202 ABDO, EICK & MEYERS 3,000.00 2/10/2004 PK 121026 102126 ACE HARDWARE 1,364.40 2/10/2004 PK 121027 102217 AEM MECHANICAL SERVICES, INC 103.25 2/1 012 0 04 PK 121028 101852 AMERICAN PUBLIC WORKS ASSN 168.00 2/10/2004 PK 121029 102269 AMERICINN MOTEL 153.30 2/10/2004 PK 121030 102430 AMERIPRIDE LINEN & APPAREL 228.17 2/10/2004 PK 121031 111041 ARROW TERMINAL LLC 327.84 2/10/2004 PK 121032 102817 ASCAP 225.00 2/10/2004 PK 121033 103127 ASCE 6,000.00 2/10/2004 PK 121034 102893 ASSOCIATION OF TRAINING OFFIGE 400.00 2/1 012 0 0 4 PK 121035 102444 8 T & COMPANY 1,255.29 2/10/2004 PK 121036 102480 8. W. WELDING 1,200.00 2/10/2004 PK 121037 101926 BARR ENGINEERING CO 14,568.00 2/10/2004 PK 121038 112120 eAUMEISTER, KAY 47.00 2/10/2004 PK 121039 102257 8CA/8T5 450.00 2/10/2004 PK 121040 105557 BENNETT MATERIAL HANDLING 903.12 2/1 012 0 0 4 PK 121041 102039 eENNETT OFFIGE TECHNOLOGIES 15.98 2/10/2004 PK 121042 113887 BENNEY, AL 125.00 2/10/2004 PK 121043 10370A l3ENNIN, LYNNE 104.00 2/10/2004 PK 121044 102255 BERKLEY RISK SERVICES 800.00 2/10/2004 PK 121045 113316 BERNHAGEN, EDWIN 44$.55 2/10/2004 PK 121046 113317 BERNHAGEN, HERBERT & DONNA 448.55 2/10/2004 PK 121047 113319 BERNHAGEN, JOHN & LORETTA 448.55 2/10/2004 PK 121048 101916 BERNICK COMPANIES, THE 223.90 2/10/2004 PK 121049 104427 6EST WESTERN 75.00 .2/10/2004 PK 121050 119212 BLOCK FARMS & TRUCKING 2,663.00 2/10/2004 PK 121051 101987 BRANDON TIRE CO 266.35 2/10/2004 PK 121052 103349 BRANDY GARMET LETTERING 1,499.43 2/10/2004 PK 121053 102752 BRAUN INTERTEC CORP 284.00 2/10/2004 PK 121054 102136 eUSINESSWARE SOLUTIONS 49.88 2/10/2004 PK 121055 102456 C & L DISTRIBUTING 15,532.50 2/10/2004 PK 121056 104512 CALIFORNIA CONTRACTORS SUPPLIE 598.20 2/10/2004 PK 121057 102092 CARR FLOWERS 107.18 2/10/2004 PK 121058 103014 CDI OFFICE PRODUCTS LTD 417.16 2J10/2004 PK 121059 104391 CENTRAL HYDRAULICS 433.96 2/10/2004 PK 121060 102253 CENTRAL MCGDWAN 35.fi6 2/10/2004 PK 121061 105423 CINDY'S HOUSE OF FLORAL DESIGN 26.63 2/10/2004 PK 121062 119858 CITI-CARGO & STORAGE 1,650.00 2/10/2004 PK 121063 102741 COBORN'S INCORPORATED 595.72 2/10/2004 PK 121064 102484 CORPORATE EXPRESS 141.77 2/10/200A PK 121065 117127 CRAIG RAPP CONSULTING, INC 1,300.00 2/10/2004 PK 121068 102488 DAY DISTRIBUTING 2,291.98 2/10/2004 PK 121067 102698 DEVRIES, RANDY 115.50 2/10/2004 PK 121068 105597 DICTAPHONE CORP 3,561.77 2/10/2004 PK 121069 104084 DONOHUE & ASSOC 6,937.9fi 211 012 0 04 PK 121070 103024 DRIVERS LICENSE GUIDE CO 26.85 2/10/2004 PK 121071 113181 DROP-N-GD SHIPPING, INC 47.55 Void Amou ~ 1 ~~ ~~ 1 J 2/10/2004 PK 121072 102324 EARL F. ANDERSEN, INC 2,665.16 2/10/2004 PK 121073 104415 EARTW TECH 18,531.00 2/10/2004 PK 121074 102495 EBERT, PAT 80.Op 2/10/2004 PK 121p75 ip2354 ECONpFOODS 251.42 2/10/2004 PK 121076 105555 FREERS & ASSOC 190.00 2/10/2004 PK 121077 102326 ELECTRIC MOTOR CO 94.18 2/10/2004 PK 121078 102356 ELECTRp WATCHMAN 265.19 2/10/2004 PK 121079 102276 FABRICARE CLEANERS 2.20 2/10/2004 PK 121080 102223 FARM-RITE EQUIPMENT 92.28 2/10/2004 PK 121081 104137 FASTENAL COMPANY 7.46 2/10/2004 PK 721082 105371 FENSKE, BRUCE 60.00 2/10/2004 PK 121083 119856 FIELDSTONE VINEYARDS 123.72 2/10/2004 PK 121084 102094 FISHER SCIENTIFIC 1,538.&4 2/10/2004 PK 121085 119457 FLORACULTURE INTERNATIONAL 27.00 2/1D/2DD4 PK 121086 103266 FORCIER, SUSAN 37.00 2/10/2004 PK 121087 102638 FORTIS BENEFITS 32.08 2/10/2004 PK 121088 117085 FREMONT INDUSTRIES, INC 853.85 2/10/2004 PK 121089 112129 FULLER & D'ALBERT INC 283.50 2/10/2004 PK 121090 102526 G & K SERVICES 1,888.07 2/10/2004 PK 121091 105021 GENERAL TRADING CO 51.71 2/10/2004 PK 121092 104483 GOPHER CAMPFIRE CLUB 200.00 2/10/2004 PK 121093 101874 GRIGGS & COOPER & CO 7,707.49 2/10/2004 PK 121094 119877 GUSTAFSON, MISTY 58.85 2/10/2004 PK 121095 102529 HACH COMPANY 241.66 2/10/2004 PK 121098 102613 HAMMOND, MICHELLE 50.00 2/10/2004 PK 121097 102089 HANSEN GRAVEL 12.32 2/10/2004 PK 121098 101957 HANSEN TRUCK SERVICE 12.78 2/10/2004 PK 121099 119870 HANSEN, ALAN 37.00 2/10/2004 PK 127100 103916 HARD, DEDE 74.00 2/10/2004 PK 121101 1 p24D1 HART'S AUTp SUPPLY 777.89 2/10/2004 PK 121102 102078 HAUGEN, MARY 81.25 2110(2004 PK 121103 102531 HENRYS FOODS INC 710.27 2/10/2004 PK 121104 101915 HERMEL WHOLESALE 212.09 2!10/2004 PK 121105 116866 HEWLETT-PACKARD CO 381.04 2/10/2004 PK 121108 119871 HEYER, LARRY 35.95 2/10/2004 PK 121107 102518 HILLYARD FLOOR CARE/HU7CHINSON 300.01 2/10/2004 PK 121108 119873 HOFF, KERRI 57.00 2/10/2004 PK 121109 1p2119 HOLT MpTpRS INC 153.55 2/10/2004 PK 121110 119860 ROMAN, ANDREW 129.22 2/10/2004 PK 121111 103288 HOVERSTEN, LEAH 200.00 2/10/2004 PK 721112 102981 HRA 7,196.32 2/10/2004 PK 121113 119872 HUEPENBECKER, JOSLIN 200.00 2/10/2004 PK 121114 102319 HU7CHINSON AREA HEALTH CARE 40,296.50 2/10/2004 PK 121115 108389 HUTCHINSON AUTO CENTER 127.09 2/10/2004 PK 121116 102530 HUTCHINSON CO-OP 363.08 2/10/2004 PK 121117 102533 HUTCHINSON CDNVENTIpN & VISITO 4,p65.95 2/10/2004 PK 121118 102537 HUTCHINSON LEADER 1,035.19 2/10/2004 PK 121119 102540 HUTCHINSON PLUMBING & HEATING 38.81 2/10/2004 PK 121120 102541 HUTCHINSON TELEPHONE CO 7,860.74 2/10/2004 PK 121121 102542 HUTCHINSpN UTILITIES 54.95 2/10/2004 PK 121122 105161 HUTCHINSON UTILITIES 90,961.68 2/10/2004 PK 121123 105515 HUTCHINSON UTILITIES 7,099.00 t~ C~ 2/10/2004 PK 121124 102543 HUTCHINSON WHOLESALE 1,615.11 211 012 0 0 4 PK 121125 102072 HUTCHINSON, CITY OF 28,284.00 2/10/2004 PK 121126 102633 HUTCHINSON, CITY OF 52,229.35 2/10/2004 PK 121127 102635 HUTCHINSON, CITY OF 4,704.53 2/10/2004 PK 121128 102750 HUTCHINSON, CITY OF 957.12 2/10/2004 PK 121129 103246 HUTCHINSON, GITY OF 8,519.97 2/10/2004 PK 121130 105160 HUTCHINSON, CITY OF 11,312.18 2/10/2004 PK 121131 103051 INFRATECH 7,538.00 2/10/2004 PK 121132 103520 INTERSTATE BATTERIES 248.37 2110/2004 PK 121133 119359 INTERSTATE COMPANIES, INC 747.52 2/10/2004 PK 121134 102062 JACK'S UNIFORMS & EQUIPMENT 1,120.15 2/10/2004 PK 121135 111824 JAHNKE, MARK 37.00 2/10/2004 PK 121136 104115 JAMES, KEVIN 151.00 2/10/2004 PK 121137 108380 JANSICK, DARLA 47.00 2/10/2004 PK 121138 102208 JEFF'S ELECTRIC 100.00 2/10/2004 PK 121139 102554 JERABEK MACHINE Sl=RV 32.21 2!10/2004 PK 121140 102556 JOES SPORT SHOP 165.08 2/10/2004 PK 121141 101938 JOHNSON BROTHERS LIQUOR CO. 8,796.91 2/10/2004 PK 121142 104111 KAMRATH, LISA 47.OD 2/10/2004 PK 121143 119863 KENNING, HEIDI 37.00 2/10/2004 PK 121144 103700 KIRCHER, WENDV 37.00 2/10/2004 PK 121145 10246fi KKLN 1,000.00 2/10/2004 PK 121148 119864 KLEIN,JIM 37.00 2/10/2004 PK 121147 112245 KLIMA, ADELINE 18.00 2/10/2004 PK 121148 104418 KOHLS SWEEPING SERVICE 292.50 2/10/2004 PK 121149 104347 KpSEK, ANDREW 910.31 2/10/2004 PK 121150 105697 KgIC-0102 391.25 2/10/2004 PK 121151 102561 L & P SUPPLY CO 71.58 2/10/2004 PK 121152 101991 LAKES GAS CO. 675.88 2/10/2004 PK 121153 101974 LENNEMAN BEVERAGE DIST. INC 3,127.85 2/10/2004 PK 121154 102222 LIQUOR HUTCH 561.28 2J10/2004 PK 121155 101984 LOCHER BROTHERS INC 19,487.25 2/10/2004 PK 121156 1 D48D3 LONCORICH, MARY JO 37.00 2/10/2004 PK 121157 102145 M-R SIGN 421.16 2/10/2004 PK 121158 103837 MAHER, ROSANN 37.00 2/10/2004 PK 121159 119878 MALL OF AMERICA GRAND HOTEL 101.02 2/10/2004 PK 121160 119875 MARTIN, MARIAH 118.75 2/10/2004 PK 121161 111818 MCCARTHY, RENNAE 37.OD 2/1 012 004 PK 121162 118874 MCCLURE, LISA 35.00 2/10/2004 PK 121163 109664 MCKEEVER, LAUREL 47.00 2/10/2004 PK 121164 102489 MCLEODCOUNTYCOURTADMINISTR 455.00 2/10/2004 PK 121165 103046 MCLEOD COUNTY RECORDER 95.00 2/10/2004 PK 121166 103046 MCLEOD COUNTY RECORDER 60.00 2/10/2004 PK 121167 10304fi MCLEOD COUNTY RECORDER 20.00 2/10/2004 PK 121168 103046 MGLEOD COUNTY RECORDER 20.00 2/10/2004 PK 121169 103046 MCLEOD COUNTY RECORDER 84.00 2/1 012 0 04 PK 121170 103046 MCLEOD COUNTY RECORDER 20.00 2/10/2004 PK 121171 103046 MCLEOD COUNTY RECORDER 20.00 2/10/2004 PK 121172 103783 MCLEOA PUBLISHING INC 153.00 2/10/2004 PK 121173 119507 MCMONAGLE, MILES 33,196.35 2/10/2004 PK 121174 101942 MDRA 25.00 2/10/2004 PK 121175 112400 MENARDS - HUTCHIN50N 498.97 2/10/2004 PK 121176 1p2938 MESSNER, KEN 41.96 2/10/2004 PK 121177 101840 MEYER-CENTURY LABS 253.67 2/10/2004 PK 121178 108403 MINNCOR INDUSTRIES 279.00 2/10!2004 PK 121179 119858 MINNEAPOLIS, CITY OF 533.65 2/10/2004 PK 1211$0 119345 MINNESOTA CHAMBER BUSINESS SE 918.60 2/10/2004 PK 121181 102668 MINNESOTA CHAPTER IAAI 340.00 2/10/2004 PK 121182 119358 MINNESOTA DEPT OF ADMINISTRATI 166.91 2/10/2004 PK 121183 101947 MINNESOTA DEPT OF LABOR & INDU 10.00 2/10/2004 PK 121184 110869 MINNESOTA PETROLEUM SERVICE 272.36 2/10/2004 PK 121185 102586 MINNESOTA REC 8 PARK ASSC 279.00 2/10/2004 PK 121188 105157 MINNESOTA SHREDDING 109.80 2/10/2004 PK 121187 102583 MINNESOTA VALLEY TESTING LAB 17,031.65 2/10/2004 PK 121188 119865 MRAZ, DAN 37.00 2/10/2004 PK 1211$9 170363 NASH FINCH COMPANY 864.27 2/10/2004 PK 121190 119861 NIELSEN, MARLENE 37.00 2/10/2004 PK 121191 102591 NORTHERN STATES SUPPLY INC 170.94 2/10/2004 PK 121192 119452 NORTHLAND CHEMICAL CORP 127.25 2/10/2004 PK 121183 112503 NORTHLAND PALLET INC 1,512.00 2/10/2004 PK 121194 115135 NOVELL, INC 4,430.40 2/10/2004 PK 121195 119366 OAK CREEK RESGURCES 17,188.06 2/10!2004 PK 121196 119866 OLSON, JODI 47.00 2/10/2004 PK 121197 104597 OPS SYSTEMS 10,444.37 2/10/2004 PK 12119$ 101853 PHILLIPS WINE & SPIRITS 4,807.51 2/10/2004 PK 121199 102373 PINNACLE DISTRIBUTING 422.56 2/10/2004 PK 121200 102597 PITNEY BOWES INC 55.80 2/10/2004 PK 121201 102445 POSTMASTER 560.00 2/10/2004 PK 121202 102445 POSTMASTER 560.00 2/10!2004 PK 121203 119857 POWERPHONE, INC 135.95 2/10/2004 PK 121204 118466 PREMIER ASSET SERVICES 26.65 2/10/2004 PK 121205 102493 PREMIER TECH PACKAGING 319.42 2/10/2004 PK 121206 101$$2 PUBLIC SAFETY EgUIP CO 260.00 2/10/2004 PK 121207 103931 PUMP & METER SERVICE 751.11 2/10/2004 PK 721208 102598 QUADE ELECTRIC 86.77 2/10/2004 PK 121209 102212 QUALITY FLOW SYSTEMS 160.00 2/1tl/2tltl4 PK 121210 102052 QUALITY WINE & SPIRITS Cp. 10,234.60 2/ip/2004 PK 121211 102604 R & R SPECIALTIES ING 44.50 2/10/2004 PK 121212 114702 RADLOFF, JULIE 37.00 2/10/2004 PK 121213 105266 RESERVE ACCOUNT 1,467.00 2/10/2004 PK 121214 102358 RIDGEWATER COLLEGE 1,088.00 2/10/2004 PK 121215 102225 RUNNING'S SUPPLY 723.54 2/10/2004 PK 121216 102600 RUTZ PLUMBING & HEATING 31.19 2/1 D/2004 PK 121217 102436 SARA LEE COFFEE & TEA 88.80 2/10/2004 PK 121218 102608 SCHMELING OIL CO 39.43 2/10/2004 PK 127219 113318 SCHWARZE, RUTH F. MALCOLM 44$.54 2/10/2004 PK 121220 105664 SCHWARZROCK, AMY 500.00 2/10/2004 PK 121221 118642 SECURITAS SECURITY SYSTEMS 170.00 2/10/2004 PK 121222 101892 SEH 20,604.43 2/10/2004 PK 121223 102637 SEVEN WEST WASH & DRY 350.65 2/10/2004 PK 121224 104215 SHELLENBARGER, VIRGENE 176.55 2/10/2004 PK 121225 102609 SHOPKO 14.65 2/10/2004 PK 121226 107538 SMALL CITIES PUBLISHING 105.00 2/10/2004 PK 727227 102611 SORENSEN'S SALES & RENTALS 82.30 • 2/10/2004 PK 121228 119867 SORENSEN,JILLIAN 37.00 2/10/2004 PK 121229 102242 SRF CONSULTING GROUP 5,354.80 2/10/2004 PK 121230 102747 ST. JOSEPH'S EQUIPMENT INC 7,010.00 2/10/2004 PK 121231 105681 STORAGE CENTER 138.00 2/10/2004 PK 121232 118862 STRATEGIC EQUIPMENT 104.84 2/10/2004 PK 121233 104929 STRATEGIC INSIGHTS CO 639.00 2/10/2004 PK 121234 105103 SUBWAY-SOUTH 14.38 2/10/2004 PK 121235 103285 TAYLOR, SUZETTE 57.00 2/10/2004 PK 121236 102659 7EK MECHANICAL 8,331.42 2/10/2004 PK 121237 103201 THEIS & LONG 75.00 2/70/2004 PK 121238 119869 TIMM, BRENDA 37.00 2/10/2004 PK 121239 105540 TONY FORCIER TRUCKING 975.00 2/10/2004 PK 121240 119488 TRET7IN, LARRY 712.50 2/10/2004 PK 121241 102fi20 TRI CO WATER 231.19 2/10/2004 PK 121242 102619 'TWO WAY COMM INC 575.00 2/10!2004 PK 121243 102624 UNITED BUILDING CENTERS 123.01 2/10/2004 PK 121244 102627 UNIVERSITY OF MINNESOTA 255.00 2/10/2004 PK 121245 119701 UNUM LIFE INS COMPANY OF AMERI 2,331.01 2/iD/2004 PK 121246 119674 UP SPECIAL DELIVERY 56.70 2/10/2004 PK 121247 115853 VERMEER OF MINNESOTA 3,906.19 2/10/2004 PK 121248 101857 VIKING OFFICE PRODUCTS 6.65 2/10/2004 PK 121249 102630 VIKING SIGNS 1,814.66 2/10/2004 PK 127250 119868 VOLLER, MICHELLE 47.00 2/10/2004 PK 121251 105122 WASTE MANAGEMENT 41,394.51 2/10/2004 PK 121252 118862 WEISPFENNING, PEGGY 37.00 2/10/2004 PK 121253 103870 WEST GROUP 91.59 2/10/2004 PK 121254 102639 WEST PUBLISHING PAYMENT GTR 365.43 2/10/2004 PK 121255 103117 WESTLUND, KAREN 37.00 2/10/2004 PK 12125fi 115317 WHAYLEN, KIM 37.00 2/10/2004 PK 121257 102452 WINE MERCHANTS INC 12$.00 2/10/2004 PK 121258 107863 WITTESANITATION 175.88 2/10/2004 PK 121259 119211 WDRK CONNECTION, THE 3,182.41 2/10/2004 PK 121260 105057 YOUNG, RO81N 37.00 2/10/2004 PK 121261 103980 ZARNOTH BRUSW WORKS 180.00 2!1012004 PK 121262 107876 AETNA VARIABLE LIFE ASS. CO. 835.00 2/10/2004 PK 121263 107919 AMERICAN FAMILY INS CO. 66.01 2/10/2004 PK 121264 ipt875 GREAT WEST LIFE INS. CO. 300.00 2/10/2004 PK 121265 107$72 H.R.L.A.P.R. 266.93 2/10/2004 PK 121266 102633 HUTCHINSON, CITY OF 5,656.23 2/10/2004 PK 121267 102635 HUTCHINSON, CITY OF 513.18 2/10/2004 PK 121268 101873 ICMA RETIREMENT TRUST 3,628.84 2/10/2004 PK 121269 102449 MINNESOTA CHILD SUPPORT PAYMEN 435.15 2/10/2004 PK 121270 101914 NCPERS LIFE INS. 492.00 2/10/2004 PK 121271 101877 PRUDENTIAL 75.00 2/10/2004 PK 121272 102096 PRUDENTIAL. MUTUAL FUNDS 30.00 646,608.42 Account Nu ## 646,808.42 _ ....... NSO . . FF REPORT CITY OF HUTCHi N STA To: City Council Prepared By: Julie Wisehnack, AICI', Airector of Planning/Zoning/Building Date: Meeting Date February 10, 2004 Ltc: Survey of Department Attached is the proposed questionnaire Councilmember Stotts has prepared. His request is to send the questionnaire to anyone in contact with the department in the last two years. Staff has prepared a draft mailing list for the City Council to consider. The Building Fermit portion would involve approximately 1,886 permits. Issued plumbing permits would equa1597 permits for that same time period. Zoning applications would equal 131 requests. To streamline the mailing, it would be possible to remove sheds, cement work, window replacement, siding, reroof and excavating permits from the building permit list. This would reduce the permit number to 956. This number could be further reduced by removing multiple listings for the same contractor. Similarly, a majority of the plumbing permits are issued to contractors and we could use the 26 names on the plumbing/heating contractor list. The zoning applications have very few duplicate applicants. Total pieces of mail would be approximately 1,113. Staff is open to soliciting feedback through this method. However, Staff would like direction on the following matters: 1. Should we proceed with the proposed questionnaire and mailing? Tf so, is the proposed mailing list acceptable? 2. Would there be a letter from the City Council accompanying the mailing? 3. There is a proposal to have Planning Commission members compile the results. There is a meeting of the Planning Commission next Tuesday, where this could be discussed. 4. What is the expected time frame for results? We are in the process of trying to identify ways to better serve you, our . customers, and our records show that you used the Planning, Zoning and Building services of the city of Hutchinson in the past two years. Please take a few minutes to fill out this anonymous questionnaire and let us know how we did. Were you satisfied with the service that you received yes no If no, why? (please add additional pages if needed) What services or changes would you like to see? (please add additional pages if needed) Please place your completed questionnaire in the enclosed stamped envelope. A committee of the Hutchinson Planning Commission will be compiling your comments and presenting them to the City Administer and City Council. Thank you for taking the time to allow us a chance to better serve you in the future.