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cp03-23-2004 c• AGENDA REGULAR Mk:F,TING - HUTCHINSON CITY COUNCIL TUESDAY, MARCH 23, 2004 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION -Father Bill Sprigler, St. Anastasia Catholic Church 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF MARCH 9, 2004 (b) $ID OPENING MINUTES OF MARCH ] 2, 2004 Action - Motion to approve as presented 5. CDNSENT AGENDA (a) REPORTS OF OFFICERS, $OARDS AND COMMISSIONS 1. PIONEERLAND LIBRARY SYSTEM BOARD MINTJTES FROM JANUARY 15, 2004 2. FIRE DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2004 3. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINLI'IES FROM FEBRUARY 17, 2004 . 4. HUTCHINSON AREA HEALTH CARE BOARD MINiITES FROM FEBRUARY 17, 2004 5. PLANNING COMMISSION MINUTES FROM FEBRUARY 17, 2004 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12352 -RESOLUTION FOR PURCHASE 2. RESOLUTION NO. 12358 -RESOLUTION GRANTING APPROVAL TO CHANGE STREET NAME FROM FRAIRIE VIEW CIRCLE SW TO ISLAND VIEW CIItCLE SW LOCATED IN THE ISLAND VIEW HEIGHTS SIXTH ADDITION PLAT 3. RESOLUTION N0. 12359 -RESOLUTION RECOGNIZING BUILDING SAFETY WEEI{ APRIL 4 - 10, 2004 (c) PLANNING COMMISSION ITEMS ] . CONSIDERATION OF PRELIMINARY PLAT, TO BE KNOWN AS SOUTHFORK RIDGE, REZONING TO R3 PDD AND PLANNED DEVELOPMENT AISTRICT WITH STAFF RECOMMENDATIDN AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12353 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE N0.04-371) 2. CONSIDERATION OF PRELIMINARY PLAT, TO BE KNOWN AS RAVENWOOA SOUTH, REZONING TO R3 PDD AND PLANNED DEVELOPMENT DISTRICT WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12354 AND WANE FIRST READING ANA SET SECOND READING AND ADOPTION OF ORDINANCE NO. 04-372) CITY COUNCIL AGENDA -MARCH 23, 2004 3. CONSIDERATION OF VARIANCE REQUESTED BY GOEBEL FIXTURE TO CONSTRUCT AN OVERHANG ONTO ANON-CONFORMING BUILDING WHICH ENCROACHES INTO THE 3D FOOT FRONT YARD SETBACK LOCATED AT 528 DALE STREET SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12355) 4. CONSIDERATION OF CONDTI'IONAL USE PERMIT REQUESTED BY ROBERT POWEI,~ TO REMODEL NON-CONFORMING BUILDING LOCATED IN T/C DISTRICT AT I98 -4 AVEN[IE NE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12356) 5. CONSIDERATION OF VARIANCE REQUESTED EY STEVEN AND JENINE NORDQUIST TO REDUCE FRONT YARD SETBACK ON A PORTION OF ENTRY FROM 25 FEET TO 22 FEET TO CONSTRUCT OVERHANG OVER CURRENT FRONT ENTRY TO HOME LOCATED AT 545 HIDDEN CIRCLE SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12357) 6. CONSIDERATION OF REZONING PROPERTY FROM Rl TO I1 REQUESTED BY THE HUTCHINSON EDA WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE N0.04-373) (d) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR HUMMINGBIRD HABITAT NURSERY IN THE HUTCHINSON MALL PARKING LOT (e) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR AL BARKEIM TO MONROE, WISCONSIN FROM APRIL 14 - 16, 2004 (fl CONSIDERATION FOR APPROVAL OF ON-SALE TN'TOXICATING LIQUOR AND CLUB LICENSES FOR 2004 (g) LETTING NO. 6, PROJECT NO. 04-06 (ECHO DRNE SE) AND 04-07 (ECI1D CIRCLE SE) - ORDERING PREPARATION OF REPORT ON IMPROVEMENT - RECENING REPORT AND CALLING HEARING ON IMPROVEMENT (h)-LETTING NO. 4, PROJECT N0.04-D4 (5'~" AVENUE SE/INDUSTRIAL PARK) - ORDERING PREPARATION OF REPORT ON IMPROVEMENT - RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT (i) LETTING NO. 3, PROJECT NO. 04-03 (JEFFERSON STREET SE EXTENSION) - ORDERING PREPARATION OF REPORT ON IMPROVEMENT - RECENING REPORT AND CALLING HEARING ON IMPROVEMENT (j) CONSIDERATION FOR APPROVAL OF APPOINTING NEWTON POTTER AND DALE REDETZKE TO TREE $OARD TO 2007 (k) CONSIDERATION FOR APPROVAL DF REAPPOINTING MIKE FLAATA TO PLANNING COMMISSION TO 2009 (1) CONSIDERATION FOR APPROVAL OF TEMPORARY RECYCLING PERMIT FOR CAN MAN2 (m)CONSIDERATIONFORAPPROVAL OF E Action -Motion to approve consent agenda 6. PUBLIC HEARINGS - 6:00 P.M. CONTRACTS WITH EARTH TECH 2 CITY COUNCIL AGENDA - MARCI3 23, 2004 • (a) LETTING NO. 7, PROJECT NO. 04-08 (CITYWIDE SEAL COAT PROGRAM) - ORDERAVG IMPROVEMENT AND PREPARATION OF PLANS - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOA $IDS Action -Motion to reject -Motion to approve 7. COMMUNICATIONS, REQUESTS AND PETITliNS 8. UNFINISIIRD BUSINESS (a) RESOLUTION NO. -12345 -CONSIDERATION FOR APPROVAL OF CONDITIONAL USE PERMIT REQUESTED $Y HAT3ITAT FOR HUMANITY TO ALLOW CDNSTRUCTION OF TWIN I•TOMES WITT~OUT GARAGES LOCATED AT 560 ANA 570 HILLTOP DRIVE Action -Motion to reject - Motion to approve (b) SUMMARY OF CLOSED MEETING PROCEEDINGS FOR CITY ADMINISTRATOR PERFORMANCE APPRAISAL No action. 9 (a) CONSIDERATION OF RESOLUTION NO. 12368 - ESTA$LISHING PRIVACY POLICY AND PROCEDURES FOR PERSONAL HEALTH IlVFORMATION AS REQUIRED BY IIIPAA Action -- Motion to reject -Motion to approve (b) CONSIDERATTON FOR APPROVAL OF AWARDING PROPOSAL FOR PROSECUTORIAL SERVICES Action -Motion io reject -Motion to approve (c) CONSIDERATTON FOR APPROVAL OF CONTRACT WITH GOODPOINTE TECHNOLQGY CORPORATION (ICON) FOR PAVEMENT MANAGEMENT SERVICES Action -Motion to reject -Motion to approve (d) CONSIDERATION FOR APPROVAL OF CONTRACT WITH TKDA FOR 2004 AIRPORT IMPROVEMENTS AND OF CONSULTANT SELECTION PROCESS FOR FUTURE AIItPORT IMPROVEMENTS Action -Motion to reject --Motion to approve (e) DISCUSSION OF PROJECT STATUS AND CONSIDERATION FOR APPROVAL OF DEVELOPMENT AGREEMENT WITH MARK FRATZKE Action -Motion to reject -Motion to approve (fl CONSIDERATION FOR APPROVAL OF PROPOSALS TO SELL PUBLIC PROPERTY Action --Motion to reject -Motion to approve 10. MISCELLANEOUS (a) COMMUNICATIONS CITY COUNCIL AGENDA - MARCI-! 23, 2004 1. DISCC7SSION OF REQUEST FOR VIDEO PRODUCTION IIIGHLIGHTING CITY OF HI7TCHINSON • Action - 11. CLAIMS APPROPRIAT10N5 AND CONTRACT PAYMENTS 12. ADJOURN r ~_ 4 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL . TUESDAY, MARCH 9, 2004 CALL TO ORDER - 5:30 P.M. ayor Mar m orgerson ca e t e meeting to order. Members present were Tim Hauggen, Casey Stotts, ICay Peterson and Bill Arndt. Others present were Gary Plotz, City Administrator; Marc Sebora, Crty Attorney; and john Rodeberg, Director of Engineering and Public Works. INVOCATION -Father Bill Sprigler, St. Anastasia Catholic Church, delivered the invocation 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF FEBRUARY 24, 2004 The minutes were approved as presented. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON PUBLIC LIBRARY MINUTES FROM JANUARY 26, 2004 2, BUILDING DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2004 3. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR JANUARY 2004 4. HUTCHINSON AREA HEALTH CARE k'TNANCL4L REPORT FOR 7ANUARX 2004 (b) RESOLUTIONS AND ORDINANCES 1~ FOIR~EWQ CCS ORDINANCE SEOCTIONE10.51ION~FORTEpPR~O~~ ~~E CTI.Y LIM 3 (SECOND READING AND ADOPTION) 2. RESOLUTION NO. 12350 -RESOLUTION FOR PURCHASE (c) CONSIDERATION FOR APPROVAL OF SHORT TERM LIQUOR LICENSE FOR AMERICAN LEGION POST 96 ON APRIL 17, 2004, AND JUNE 3-5, 2004, AT THE MCLEOD COUNTY FAIRGROUNDS (d) ~~~~ NTQN F~EAPPROOa AL OF MOTORYZED GOLF CART PERMIT FOR JOSI-IUA (e) CONSIDERATION FOR APPROVAL OF CHANGE ORDER N0.2 FOR. STONEY POINT LIFT STATION (f) LETTING N0.7, PROJECT N0.04-08 -CITY WIDE SEAL COAT PROGRAM _ ORDERING PREPARATION OF REPORT ON IMPROVEMENT RECENING REPORT AND CALLING HEARING ON IIvIPROVEMENT (g) WICHTIDERMAN A MONROEQWISCONSIN FROM APRIL~14 VE6, 2004 ICEN (h) CONSIDERATION FOR APPROVAL OF CREATING TAX FREE ZONES RELATED TO THE ~~~~ CITY COUNCIL MINUTES -MARCH 9, ZD04 JOB OPPORTUNITY BUILDING ZONES PROGRAM (i) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR CROW RIVER HABITAT FOR HUMANITY ON AUGUST 24, 2004, AT THE MCTaEOD COUN'T'Y FAIRGROUNDS Items S(c) and 5(h) were pulled. Motion by Haugen, second by Peterson, to approve consent agenda with the exception of items 5(c) and S(h). Motion carried unanimously Item 5(c) had further discussion. Marc Sebora stated that he, Lt. Brlandson and the American Legion are currently looking at security issues regarding the event that this liquor license will be used for. He requested that this license be tabled to a future meeting to allow time for the three of them to come to an agreement on these issues. Motion by Arndt, second by l3augen to table this item to the next Council meeting. Motion carried unanimously. Item 5(h) had further discussion. Mayor Torgerson read a memo firm the 3M plant manager. The memo stated that 3M is no longer seeking approval in the JOBZ program and will be constructing the new site using their own funding. Therefore, this item does not require any action. 6. PUBLIC HEARINGS - 6:00 P.M. (a) CITY O HUTCOHIlVSOO NAND M COMPANY FOR CREAID TON O A TAX FREE ZONE Iris item was pulled from the agenda due to 3M's reduest. They are withdrawing their application with the state for the 70BZ program. No public hearmg held and no action taken. 7. COMMUNICATIONS ItEOUEST5 AND PETITIONS (a) FRESI?NTATION BY MARL VAII.LANCOURT, CHAIlt, IIUTCHINSON 150 ANNIVERSARX CELEBRATION Mr. Vaillancourt presented before the Council. Mr. Vaillancourt explained his background and the reason that decided to chap this event. He continued to outline his mnssion and oblecttves of the event. When the event pplans are getting closer to finalization, Mr. Vaillancourt will present again in front of the Council. Mr. V aillancourt stated that he has received several telephone calls and a-mails with ideas ofhow to celebrate the Sesquicentennial. His plans in the near future are to contact some of those individuals and develop a steering committee. (b) UPDATE AND PROGRESS REPORT ON CREEKSIDE SOILS - STEVE MADSON Steve Madson, Interim General Manager, Creekside Soils, presented before the Council. Mr. Madson reviewed for the Council the achvrtnes of the city-owned compost site since 1999, when it first began construction. Irmnediate issues that needed attention were adequate staffirng levels, defined management structure, and a lack of administrative/o erational protocols. Mr. adson reviewed the short-term goals m order to tackle these issues. He fiuYher reviewed the long-terns goals of the facility. Mr. Madson offered sales projections for the next three years, with anticrpatton 2 ~~ ~~~ CITY COUNCIL MINUTES -MARCH 9, 2004 of a profit in 2006 of $212,000. Mr. Madson informed the Council that the compost facility has not obtained any concrete grants, but that the City's legislators are being lobbied to secure such. (c) t ~~ X00 NIIUTCHINSOIV CONVENTION & VISITORS BUREAU'S STRATEGIC PLAN - Dolf Moon, Farks/Recreativn/Community Pducation Director, presented before the Council. Mr. Moon explained that a committee had been formed in early 2004 with the function of develc~ing a strategic plan far the Hutchinson Convention & Visitors Bureau (HCVB). The cvrtunittee decidedd to work with a facilitator to work on the structure and accountability of the HCVB which will help in the process of creating a strategic plan. Mr. Moon stated that a deadline had been given of March 23, 2004, to have the plan in place and he is requesting that an extension be granted to allow the cotrunittee to better develop the plan. Mr. Moon is requesting that the deadline be moved back to May 30, 2004. Motion by Peterson, second by Stotts, to authorize May 30, 2004 as the deadline date for the strategic plan to be developed for the HCV13. Motion cartxed unanimously. (c) PRESENTATION BY HUTCHINSON DOWNTOWN ASSOCIATION REGARDING LIQUOR STORE LOCATION Matt McMillan, volunteer with Hutchinson Downtown Association, presented before the Council. Mr. McMillan presented on behalf of the HDA which supports the idea of a single liquor store site, located in the downtown. The HDApcpirculated apetition amongst downtown business owners and ln~ grmedathe Counc 1 that the HDA Board approlved a resolution in support this si gle~store . option. Mr. McMillan offered comparison numbers between asingle-store option and atwo-store option with the results of a single-store option bringing in $75,000 more than atwo-store option over the next three years. Mr. McMillan also reviewed nsks For asinggle-store versus atwo-store option, with risks ~otenhallY lower for asingle-store site. Overall, the IIDA feels that there is more profit and less nsk for asingle-store option. 8. UNF'INTSHED BUSINESS 9. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF LIQUOR STORE RECOMMENDATION Len Sage, Dakota Worldwide Co oration, presented before the Council. Mr. Sage stated that he had been retained by the City of Hutchinson m the Fall of 2003 to conduct a feasibrlity study to determine whether a new single store should be retained in the downtown area or whether a second store should be opened in another district of the city. Mr. Sage reviewed the trade area that the Liquor Hutch is contained in and comparison numbers within the trade area. Mr. Sage reviewed site evaluation information amongst three sites: the current liquor store site, ppro~osed site downtown vn Main 5treet/Ig~ Avenue and proposed site south on Denver Avenue and Hi way 15. The result of Mr. Sage's study indicates that more income will be generated from atwo-store optron, with the current store remazning where it is and a new store being built on the south end of town. Motion by Stotts, second by Torgerson, to accept feasibility study from Dakota Worldwide Corporation and drrect the liquor store committee to research numbers for a south stare location. The research would include lot/buildmg availability and construction/remvdelingeosts. A roll call vote was taken: Haugen -nay, Arndt nay, Peterson -nay, Stotts -aye, Torgerson -aye. Motion failed 3-2. ~~~a5 C77Y COUNCIL MIIVITIES -MARCH 9, 1004 Motion by Arndt, second by Stotts, to research the cost factors for both cone-store option downtown . and atwo-store option and then compaze the costs to make the decision as to how to direct the liquor store committee. I~en Merrill clarified how the pro forma was completed. A roll call vote was taken. Haugen - nay, Arndt -aye, Peterson -aye, Stotts - aye, Torgerson -aye. Motion carried 4 to 1. (b) EQUIPMENT TIO BE USED ATOCREEK SIDE CO ST ACXLiTY AGREEMENTS FOR Steve Madson, Interim Geegneral Manager of Creek Side Compost Facility, presented bepfore the egntpment for thedcompost facil tyg'They consist of two truck tractors, a low boy trail and two skid loaders. Motion by, Peterson, second by Haugen to approve the leasing of two truck tractors from Terry's Transmission. Motion carried unanimously. Motion by Arndt, second by Peterson, to approve the leasing of a low boy trailer from St. Joseph Equipment Co. Motion carved unanimously. Motion by Stotts, second by Peterson, to approve leasing two skid loaders from Farm Rite. Motion carried unanunously. (c) DEPARTMENTOAND AUTIiORIZING ADVERTI3 MENT FOR PO ITJONSENGINEERING John Rodeberg, Director of Engineenng, reminded the Council that at the Council Visioning workshop, the engmeenng department informed the Council that it had been reviewing options for reorgantzrng the department to better control improvement projects and decrease consulting costs. Eased upon tts review and a peer review completed by the Amertcan Society of Civil Engineers, the department feels that the best way to reorganize is to fill the Assistant City Engineer position with a licensed City Engineer and to hire an entry level engineering technician to conduct construction inspections. These two positions would take over work now hired by consultants and therefore there would be no increase in the general fund budget. Motion by Peterson, second by Arndt, to approve revised job descriptions for the engineering department and authorize advertisement for the Engineering Technician II and City Engineer positions. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF XCEL ENERGY GRANT APPLICATION john Madole presented before the Council. Mr. Madole is requesting the Council's approval for him and Dr. Doug Johnson to submit a grant application to Xcel Energy which will allow them individual to conduct research at the wastewater treatment facility on hydrogen and methane generation from biosolids and other biomass sources. $10,000/year would be paid to the City for this two-year project. Motion by Arndt, second by Peterson, to approve the Xcel Energy Grant Application for the Waste Water Treatment Facility. Motion carried unanimously. 10. MISCILLANEQ[IS (a) COMMUNICATIONS Eill Arndt -- Council Member Arndt congratulated the swim team and wrestling team vn their achievements at the state tournament. Casey Stotts -Council Member Stotss thanked Steve Madson and Doug Johnson of the compost y ~~~ CITY COUNCIL MINUTES -MARCH 9, 2004 facility for being present tonight and updating the Council and public on the activity at the compost . facility Gary Plotz - Mr. Plotz informed the Council that a Request For Proposals has been developed and will be advertised locally and in the mazketplace for a General Manager at the compost facility. Mr. Plotz asked for volunteers from the Council to review the RF'Ps that are received. Kay Peterson and Bill Arndt volunteered. Mr. Plotz ~lso informed the Council that a Police Civil Service Commission meeting will be held March 10` at 7:30 a.m. at the police department. Mr. Plotz informed the Council that over 20 individuals had applied for the Police CluefpostUon and a committee consisting ofstafl', Council and a Police Commission member interviewed seven mdividuals. This committee has narrowed the ftnal candidates to three and these three will be presented to the Police Commission tomorrow morning. In addition, the Police Commission will clarify whether or not any additional testing will need to be completed by the top three candidates. The full Police Commission will also be invited to sit in on the final three mtervtews. John Rodeherg - Mr. Rodeberg apologized to the Council for falling behind on projects due to lack of staff: He also stated that city streets wtll be in tough shape this spring with lots of pot holes. 1 ] .CLAIMS APPROPRiATTONS AND CONTRACT PAYMENTS Mazlin'Porgersonraised aquestion on an $800 bill aid to Dummies Unlimited. Casey Stotts stated that he believes this was for a dummy purchased for the fire department. Motion by Peterson, second by Arndt, to approve claims, appropriations and contract payments, with the stipulation that if it wasn't a dummy purchased for the fire department, that the bill to Dummies Unlimtted not be paid. Motion carried unanunously. . 12. ADJOURN With no further business to discuss, the meeting adjourned at 8:10 p.m. C~ ~~ ~-~~ MINUTES BTri OPENING SURPLUS PROPERTY MARCH 12, 2004 Present: John Olson, Assistant Public Works Director and Melissa Starke, Recorder. John Olson, Assistant Public Works Director, called the bid opening to order at 1:00 p.m. Mr. Olson dispensed with the reading of Publication No. 7153, Notice of Public Sale of Surplus Property. The following bids were opened and read: 2 '/< and G.P. bucket with American nick cou ler with side in lock Kohls Sweeping Service - $1400.00 4- and snow bucket with American uick cou ler with side in lack Kohls Sweeping Service - $700.00 American ick cou ler blank for attachment half with side in lock Kohls Sweeping Service - $100.00 The bid was referred to staff for review and a recommendation. • The bid opening adjourned at 1:03 p.m. Marlin Torgerson, Mayor CJ ATTEST: Gary D. Plotz, City Administrator t.1 ~~~ . rv. The January 15, 2004 meeting d the Pioneeriand IJbrary System Board was cafied to order by Chair John Baker at 7:30 pm in the Willmar Public Library Meeting Room, Rdl was taken, a quorum announced. Additions to the agenda by Wetberg of #B.5 Central Office lease and #B.6 Computer upgrede information. #C.3. John Houlahan evaluatlon was added by Vonderharr. AI Clouse matloned to approve the agenda with changae. Second by Dan Reigatad Carried. Gary Johnson motioned to approve ffie December 16, 2003 minutes. Second by Jeff Lopez Carttexl. Chair Baker fumed the meeting over to AI Maas, the nominating committee drair. Maas plied mree times for nominations in additien to John Baker for chair. There being none, Maas motioned for a unanimous band for Baker as chair. Second by Amy Wilda Carried. Maas called three times ter nominafions in addttlon to Ganison Hale as Vice Chair. There being none, Maas motioned. for a unanimous ballot for Hale as Vice Chair. Second by AI Gouse. Carried. Maas piled three Imes for nominations in addition to Stacey Schuette for Secretary. There being none, Maas motioned for a unanimous ballot for Schuette as Secretary. Seoond by Jeff Lopez Gaoled Maas called three limes for nominations in addition tc AI Clouse as Treasurer There being none, Maas motioned fa a unanimous ballot for Clouse as Treasurer. Second by Amy Wilde. Carried. Maas called three Imes for nominatlons In addl0on to Eric Wetberg as Finance Chair. There being none, Maas motioned for a unanimous ballot for Wetberg as Finance Chair. Second by Jean Reckdahl. Gamed. Maas fumed the meeting over m Chair Baker. The board has received a committee preference form and should lour it in today as the Executive committee wiM use them In committee selection. Let Kathy Matson know if you want to change how you get your meeting odes. The Glencoe Public Library has Its 10t1~ anniversary open house on January 18 from 2 -4 pm. Eric Wetberg presented for the Finance Committee. Tire December 2003 Financal report has nd been audited yet Wetberg motioned to approve the preliminary December 2003 Financial report Second by Jeff Lopez Garrled. Wetberg motioned to approve the Bllla and Check Register. Second by AI Clouse. Caniad. Wetberg motioned to change the mileage reimbursement to 3.375 per mile. Second by Garrison Hale. Discussion. This Is the cenent federal rate that our bylaws stipulate we tdlow. Carried. Wetberg motioned to approve the transfers of funds and interest re-allocatlan. Second by Reigatad. Carrlad. These funds were divided by ratlo to the individual library funds. Part of this was for the Mardag projad ro cover library staff time. PLS's existing lease Is goad through ~D5. We have requested to extend the lease through 17106 at the same rate whh the fdlawing five years to have a 3% rate Increase. Agreement could be cancelled with a six month notlce to the county. Wetberg motioned to approve the new lease for Ploneerland apace in the Willmar Public Library building. Second by Garrison Hale. Carried. AI Clouse presented Intprmatlon on new computer pridng acrd costs Ghrades should be looking at to replace dd computers with ones that will be canpatible with the raw arculafion system. Disassian foiknrred. Ivey Vonderharc presented fior the Personnel committee. Vanderharr motioned to approve the new hire of Lynne Palm in Willmar and Wendt Garberich in Lake Lillian. Second by Dan Relgatad. Carried. There are as d yet no kids fw the 2004 awards banquet The banquet well be held on the third Thursday in April. We need to appdnt a committee to do the Directors evaluatlon. Vonderharr motioned that the Chair select the commltlea. Second by Hate. Carried. Garrison Hale presented for the Negdiatlng and Labor Management committees. There was a training session to orient members on Interest teased bargaining. The plan Is to contlnue negoBatWns In the normal manner. Next meeting is Jan. 27 at 5 pm. We need a co-chair for each side. Hale motloned to aelact Al Clouts as labor managemenYa co~chair. Second by Vam Sllvamale. Carried. Mary Huesing presented for the Technology Committee. Hueaing motioned to accept and send the Request for Proposal for the new clroulatlan software. Second by Dan Reigstad. Carried. Discussion. mare was no old business. New Business. Feb. 12 is legislation day. tl you are Interested, let Kathy know and she will register you and make appdntmenta with your legislator. There is a Policy Committee meetlng Tuesday, Jan. 20 at 6:30 pm. vtnnmar board members to meet after this meeting. • Personnel members to meet after this. meeting, AI Clouse called for the meeting to acyaum. The meadng was adjourned by Chair Baker at $:30 pm Stacey Schuette 5eaetary 5~cz~~ • LJ r~ - P1ONEERLAND LIBRARY SYSTEM HOARD MEETING 7anuary 15, 2004 Numher of signatprles with appointed representativea: 24 Quornm of signatories: 13 Signatories present: 20 Present: Alvin Maas Jack Johnson Jeffrey Lopez Diane Beck Stacy Grothem Ivey Vpnderharr Stacey Schuette Amy Wilde loan Reckdahl Paul Setzepfandt John Baker Gary Johnson Neva Kamrath Vern Silvemale Lowell Ueland Julie Jury Jack Sandberg Lowell Broberg Pam Dille Garrison Hale AI Clouse Jim Sdtueller Mary I-Iuesing Fric Weiberg Aaniel Reigstad Absent: Hig Stone Cotmty Chippewa County Chippewa County Kandiyohi County Kandiyohi County Lac qui Pane County McLeod County Meeker County Meeker County Renville County Swift Ccunry Yellow Medicine Cotmry Canby pawsam Glencoe Granite Fa11s Hutchinson Kerkhoven Litchfield Madison Olivia Renville Willmar Willmar Willmar Deam Shuck Kandiyohi County Grant Knutson McLeod County Herb Rotunda" Apploton Dr. Les Potas' Benson Art Abel* Graceville Sarah Groves-Space" Hect~ Herman Hannemann^ Hutchinson *excused absence Gj jc.~~\ Memo 7a Mayer and City Council Members From: Brad Emans, Fire Chief Patee 03!08/04 rte: Monthly Update on Activities of the Fire Department The fire department responded to 22 general alarms in the month of Febntary. Example of a iaw of the calls: 1. We responded to a broken water pipe that sprayed onto the furnace and was mistaken for smoke. 2. We responded to a location in Lynn Township where someone discarded old furniture and then set it on fire. . 3. We responded to R & M Metal Finishing for a dust collector fire. This is the second working fire we have responded to in this building. This Is the breakdown of the calls for the month: City: Residential 1 Commercial/Industrial 4Multi-Family 1 Carbon Monoxide 5 Hazardous Material 2 Medical 5 Rural: Rescue 3 Residential 1 Drills /Meetings !Other Information We held the first and second reading of our new Relief Association 8y-Laws We trained witli ALS ambulance service; to batter understand the rdl they would like us to play when called to assist them. We conducted a basic patient assessment class. We trained with the ambulance service on the decontamination trailer. . We put into service I trained all of firefighters on our new $CBA. The money to pay for the SCBA came from a FEMA Fire Grant in the amount of $54,000. 5~~~~a. We did a pre-plan tour of Dobratz-Hantge Funeral Home. • . We held the annual rural fre district meeting to set the budget for 2004. We held a team building exercise with the police department in an effort to promote unity In emergency services. Flra Prevention 1. We are in the process of implementing the spring "Change your clock, change your battery /Save a life "program for 2004. • • page 2 5(~J4~ Hutchinson Housing & Redevelopment Authority Regular Board Meeting -February 17, 2004 .. Minutes CALL TO ORDER: Chairman Ian McDonald called the meeting to order. Members Fresent: Casey Stotts, Patrick Spethman, and Becky Felling. Staff Present: Jean Ward, and Judy Flemming. 2. MINUTES OF HRA BOARD MEETING ON 7ANUARY 20, 2004 Casey Stotts moved to approve the Minutes as written. Patrick Spethntan seconded and the motion carried unanimously. FINANCIAL REPORTS lean Ward presented to the Board the Xear End Financial Reports. Becky Felling moved to . approve the Financials. Patrick Spethman seconded and the motion carried unanimously. 4. PARK TOWERS Casey Stotts moved to approve Resolution #04-2, Resolution for Disposition of Park Towers Parking Lot Striper and Typewriter. Patrick Spethman seconded and the motion carried unanimously. 5. SCHOOL CONSTRUCTION UPDATE Ian McDonald updated the Board on the subntted Purchase Agreement. Dan & Renate Rath submitted as offer of $148,500 cash or $152,D00 contingent to the sale of their home until April 15"'. The purchase agreement will be executed at $152,000 with a contingency addendum that the house will continued to be marketed during the contingency period. 6. FRANKLIN-GROVE NEIGHBORHOOD PROJECT UPDATE The loan review committee recommended approving the Franklin-Grove Neighborhood SCDP Loans #8680-08 and #8682-09. Becky Felling moved to approve the Franklin-Grove Neighborhood SCDF Loans #8680-OS and #8680-09. Patrick 5pethman seconded and the motion carried unanimously. 7. Jean Ward presented to the Board three recommendations for the use •af the new construction revolving fund: homebuyer equity gap for Rolling Meadows East and School Construction . program; construction financing for School Construction program and/or acquire land/property and prepare for a new housing development. Patrick Spethman moved to have Jean present to the City Council the three recommendations. Casey Stotts seconded and the motion cani5d unanimously. 8. FYI Ian McDonald informed the Board that MHFA awarded $500,000 for the Hutchinson Existing Homes 2004. 9. REVIEW 2003 YEAREND REPORT WITH CITY COUNCII. (5:30 AM) Introductions were made and then Jean Ward presented a PowerPoint presentation of HRA . Projects 1993-2003. She next reviewed the HRA Plans/Objectives for 2004; the city housing funds and DTED loans issued; recommendations of the use of the New Construction Revolving Loan fund; the Downtown Master Plan far housing redevelopment and preliminary data for redevelopment of Stock 51, North Half of Hutchinson. 5 ~c~3 The City Council liked 7ean's recommendations for the New Construction Revolving Loan fund and agreed that lean should move to the next step of creating the Procedural C,uidelines. Mayor Torgerson asked Jean her ideas on the Habitat for Htunanity's issue of na garages for new construction. Jean told the HRA Board and the City Council what she knew of the issue. The HRA Board will consider some ideas that may help Habitat for Humanity. Gary Plotz also updated the IIRA Board on some ideas on riverfront housing. He also wanted to know about getting an updated Maxfield Housing study that would include housing ideas for the riverlront. Jean Ward will find out the cost far updating the housing study. 1 D. ADJOURNMENT There being no other business, Chairman Ian McDonald declared the meeting adjourned. C~ • SC~~ Recorded by Jean Ward, HRA Executive Director BOARD OF DIRECTORS MEETING -February 17, 2004 Hospital -Conference Room AB Members present were: Chairperson, Steve Snapp; Sherry Ristau, Trustee; Kay Peterson, Trustee; Bernie Knutson, Tmstee; Mike Mueller, Trustee; Dr. Cate McGinnis, Chief of Staff; and Vice Chairperson, Wayne Fortun (distance attendance with audio and visual transmission). Others present were: Philip Graves, President; Pam Larson, Finance, Information, and Material Services Division Directgr; Robyn Erickson, Care and Program Support ` - Services Division Director; Jane Lien, Acute Care Programs and Services Division - Director; Linda Krentz, Bums Manor Nursing Home Administrator; Andey Rasmussen, McGough Constmction; Dr. Steven Mulder, Director of Medical Affairs; Rickie Ressler, Executive Vice President, Hospital and Speciality Operations, Allina Hospital Systems; Elaine Schermann, Quality Representative; Cary Linder, Foundation Director; Carol Stark, Foundation President; Doug Hanneman, Hutchinson Leader; Corrinne Schlueter, Recorder; and Breeden Keilen, lnformation Technology Representative. Chairperson Snapp called the meeting to order at 5:39 PM. C~ Snapp welcomed our new board members Mike Mueller and Bemie Knutson. Ile also welcomed Cary Linder, the new Foundation Director. I. Minutes of Last Meetin . The minutes of the January 20, 2004, meeting were presented and discussed. Following discussion, McGinnis made a motion, seconded by Ristau, to approve the minutes of the January 20, 2004, meeting. All were in favor. Motion carried. II. Medical StaffMeetitag Minutes and Credentialing. Dr. McGinnis provided a report on the recent Medical Executive Committee Meeting. The following practitioners were recommended fpr membership to the Medical Staff. Initial Auoointments. David Barlow, PA-C Physician Asst. Terence Hankins, DO Internal Med. Advancement From Provisional. Steven Curtis, MD Orthopedics Richard Lowry, OPA-C Orthopedic Phys. Assistant Reannointments, Lynn Artibee, CNM Nurse Midwife Allied Health Ind. Active Active Allied Health Dep. Allied Health Ind. .5~~-~{ Board of Directors Page two February 17, 2004 Re uest for Additional Privil es. Eugenio Siruno, MD Aneurysmectomy Resignations, James Larson, MD John Keams, MD ' David Gesensway, MD Kayvon Riggi, MD Gregory Wagman, OPA-C Douglas Drake, MD Action Needed. • Following discussion, McGinnis made a motion, seconded by Peterson, to grant membership and privilege to the above listed practitioners as recommended by the Medical Executive Committee. All were in favor. Motion carried. III. New Business. A. McGoueh Construction Update. Andey Rasmussen, McGough Construction, was present at the meeting to provide the following project update: • The overall project completion time is approximately one month behind the planned timeline. Emergency Room Waiting, Family Lounge and Meditation Rooms - 100%eomplete, punch list generated, with punch list corrections in progress. ER Waiting is being converted to temporary reception area to allow for ER renovation work to be started. ER renovation to start the week of 2/23/04. + MRI/LJrgent Care -enclosed, major mechanical and electrical rough-ins complete, stud walls complete, in wall rough-ins in progress. RF shielding and plate steel walls installed with interior MRi Room build-out to begin. • Critical Care Expansion -mechanical and electrical rough-ins complete, stud walls complete, in wall rough-ins complete, HM frames set, sheetrock 80% and taping 5°1°. • Surgery Link-Wall and ceiling finishes complete, flooring, doors and hardware to follow. • Recovery Expansion -Structure and roof 100% complete, exterior walls 90% pending change over to new roof top unit. • West Entry -Structure and enclosure complete. Floor topping placed, main mechanical and electrical rough-ins complete, stud walls 90% complete. Canopy structure complete with balance to be completed in spring 2004. 5(~jy • Hoard of 17irectors Page three February 17, 2004 • Procedure Room #5 and Control Room 100% complete. • OR #4 and Cart Storage -demolition complete, mechanical and electrical rough-ins 95% complete. • Medical Records -partitions 100% complete, ceiling grid 95%, wall finishes 100%. Casework in progress, mobile file storage rails are being set with flooring to follow. r ~ • Facilities Management Offices - 100% complete and fumed over to the ' 1ospital. • Emergency generator is 100% on line. Switch over from existing service to new transformer to be scheduled. • Mechanical room demolition is 80% complete. • The balance of the site work and landscaping to be completed in the Spring of 2004. • A contractor continues to experience financial difficulties however the project has not been adversely affected as a result. • The contingency fund for the project is being depleted rapidly and the goal is to reexamine the project budget and delay those items that maybe considered optional in order to complete the project as planned. • We have taken bids to correct structural issues on the old Can Flowers space in Plaza 15. A contxact will be awarded soon. B. Community Support Program: Graves reported the hospital has reached agreement with the county regarding the contract language for the Community Support Program (CSP). The proposal contractual payment cap for C5P services for 2004 is $58,225. This amount is $10,0001ess than the contract in 2003 however the county believes reimbursement will be available through the Medical Assistance program for clientele served by the program. The county, through the contractual relationship, will pay fvr services that are not MA eligible. Following discussion, Foriun made a motion, seconded by Ristau, to authorize the President to enter into a Community Support Program contract with McCloud County Social Services for fiscal year 2004: All were in favor. Motion carried. C. Microbiology Svstem Analyzer. The Board received a Capital Expenditure request for the purchase for a replacement Microbiology Analyzer with a Data Management System. The current equipment lease will expire in March. The proposed new system includes the LabPro Information Manager. 5taffpresented a detailed financial analysis to the board for consideration and justification for purchase of the equipment. The equipment is available through the hospital's . group purchasing organization (Novation) at a cost of $69,90D. 5~~~~-t Board of Directors Page four February 17, 2004 Following discussion, Ristau made a motion, seconded by McGinnis, to request approval from the City Council to authorize the purchase of a WalkAway 40 Sl System Microbiology Analyzer with LabPro Data Management System at a cost of $G9,900. All were in favor. Motion carried. - ~ D. Coagulation Analyzer. The Board received a Capital Expenditure request for the purchase of a replacement Sysmex CA-1500 Coagulation Analyzer/Printer. The current system's lease expires in March 2004. The proposed new system provides additional testing capabilities. Additionally the machine requires a smaller blood sample to produce results. The amount budgeted is $65,000 and the purchase price through our Group Purchasing Organization (Novation) is $35,000. • Following discussion, lCnutsonmade emotion, seconded by ltistau, to purchase the Sysmex CA-1500 Coagulation Analyzer/Printer, in the amount of $35,000. All were in favor. Motion carried. E. Board Appointments. Snapp presented a listing of proposed board committee appointments fvr 2004 (see attached). Members were asked if they would choose to defer action until the March meeting. • Following discussion, McGinnis made a motion, seconded by Peterson, to approve the committee appointments as presented. All were in favor. Motion carried. N. Or anizational Re orts. A. President. Graves reported on the various ]and options that are being considered for a senior care campus development. A meeting of the committee will be convened soon to discuss the various sites. The Annual Board Evaluation will be conducted with the assistance of Allina. B. Acute Care Programs and Services. Lien reported Dr. Terry Hanltins has azrived. Dr. Mitchell Gossman, an Ophthalmologist from St. Cloud, will have his first cases tomorrow. C. Care and Pro ram Su ort Services. Erickson reported the Lab was surveyed by the Joint Commission and the results were positive. The scoring methodology has changed from a number scoring system to a pass /fail. During this accreditation process the tracer method was used. An excellent ER Conference was held at the Event Center and was well attended by area professionals. Education. A Women's Expo is scheduled for March 20'" at the Event Center. sca~~ Board of Directors Page Sve February 17, 2004 D. Community Care Pro~ams and Services. Halverson provided an update on current Psychiatry coverage and recmitment. E. Finance. Information & Material Services. Larson reported that McGladrey and Pullen is performing the annual audit. F. Senior Care. I{rentz discussed the anticipated arrival of the Minnesota ' Department of Health for the annual survey. The resident census is strong. We will start doing some "serious" planning on doing some improvements. There will be physical plant updates at Burns Manor. G. Director of Medical Affairs. Mulder reported ICSI (Institute for Clinical Systems Improvements) just updated their guidelines. They have an order set and it will be a bit of a change. We have tried to keep it brief, but it will be more thorough. Also with ICSI, we are hoping to participate in a collaborative this year. H. Foundation Director. Cary Linder provided introductory comments regarding • his new role with the Foundation. I. Foundation President. Carol Stark, Foundation President reviewed the planning process the Foundation will be undertaking with the assistance of a consultant, Bob Bunger. Patient Safety and Performance Improvement Committee. The meeting for the month was cancelled. Allina Report. Rickie Ressler provided a progress report on the Allina Strategic Plan. Additionally, she reported Allina will be implementing a tobacco free policy For all the Allina sites. Accounts Payable. 'The accounts payable and cash disbursements for January 2004 were presented for payment. Following discussion, Fortun made a motion, seconded by Mueller, to approve the accounts payable and cash disbursements as listed in the amount of $5,279,751.21. All were in favor. Motion carried. Statistical R rt. Graves presented the statistical report for January 2004. • Financial Resort. Larson provided the financials for the month of January 2004, which showed a net income of $144,427 compared to a budget of $323,051. `J ~a\ ~. )3oard of Directors Page six February 17, 2004 • Following discussion, Mueller made a motion, seconded by McGinnis, to approve the financial report as presented. All were in favor. Motion carried. y - Auxiliar~Meeting Minutes. The hospital Auxiliary Meeting Minutes were presented. No unusual comments were made. Ristau made a ruotion, seconded by Peterson, to adjourn the meeting. All were in favor. Motion carried. Resptectfully submitted, Corrinne Schlueter Recorder Sherry Ristau Secretary SC~~t'~i MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, February 17, 2004 Hutchinson City Council Chambers 1. CALL TO ORDER 5:80 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with the following members present: Brandon Fraser, Jim Haugen, Lynn Ottesan, Mike Flaata, Robert Hantge and Chairman Kirchoff. Absent: Farid Currimbhoy Also present: Julie Wischnack, AICP, Planning Director, and Bonnie Baumetz, Planning Coordinator 2. ELECTION OF OFFICERS Chairman Kirchoff called for nominations for Vice Chairman. Mr. Hantge moved to nominate Mr. Fraser. The motion was seconded by Mr. Haugen. Mr. Haugen moved nominations cease, seconded by Mr. Hantge, nominations ceased. Chairman Kirchoff called for the vote. The vote carried unanimously. Vice Chairman Fraser called for nominations for Chairman. Mr. Haugen moved to nominate Mr. Kirchoff. The motion was seconded by Mr. Hantge. Mr. Flaata moved nominations cease. The motion was seconded by Mr. Haugen. The vote carried unanimously for nominations to cease. Nominations for Mr. Kirchoff for Chairman carried unanimously. 3. APPROVAL OF MINUTES a) Consideration of Minutes dated January 20, 2D04 Ms. Otteson moved to approve the minutes of January 20, 2004 as submitted. Seconded by Mr. Flaata. The minutes were approved unanimously. 4. PUBLIC HEARINGS a) CONSIDERATION OF GONDITIONAL USE PERMIT REQUESTED BY HABITAT FOR HUMANITY TO ALLOW CONSTRUCTION OF TWIN HOME5 WITHOUT GARAGES LOCATED AT 560 AND 570 HILLTOP DRIVE Chairman Kirchoff opened the hearing at 5:42 p.m. with the reading of publication #7145 as published in the Hutchinson Leader on February 5, 2ooa. Ms. Wischnack commented on the request and location of the lots which are zoned R3 PDD. She gave the history of the plat and explained the ~~~ Minutes Planning Commission -February 1T, 2004 Page 2 . proposal included not to hardsurface the driveway. She stated the zoning ordinance requires hardsurfaced driveways in the R3 district. Ms. Wischnack commented on points to consider when allowing a Conditional Use Permit as follows: (a) That the proposed building or use at the particular location requested is necessary or desirable to provide a service or a facility which is in the interest of the public convenience and will contribute to the general welfare of the neighborhood or community; (b) That the proposed building or use will not have a substantial or undue adverse effect upon adjacent property, the character of the neighborhood, traffic conditions, utility facilities and other matters affecting the public health, safety and general welfare; and (c) That the proposed building or use will be designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. She stated Staff does recommend to deny based on the character of the neighborhood and long term policy affect on the City. Ms. Wischnack commented on the infonnat(on handed cut at the meeting which included a number of house plan options that Habitat for Humanity would consider for the twin homes and a letter from Chuck Schmidt, President of the townhouse association across the street, in opposition to the project without garages. Chairman Kirchoff asked if the drawing were requested by staff. Ms. l3aumetz explained the discussion with Habitat after the staff recommendation of denial which concluded with Habitat sharing the drawings for more information to the Planning Commission. Tom Carrigan, 105 Pauls Rd, stated he was speaking for himself and Dick Roskammer, 104 and 106 Pauls Rd., who was not able to attend this meeting. Mr. Carrigan stated they were against building a twin home with no garages. He explained that it would not be aesthetically good for the neighborhood. The fear would be too much "junk" in the yards. They are afraid it will decline their property values. Mr. Carrigan is afraid it would open the City up to a blight problem. Jim Endres, 6ti0 Hilltop Dr., stated he thinks Habitat homes are a a good idea and does not oppose the twin homes just the type of construction which is without garages. He is concerned with the future character of the neighborhood and the proposal not to construct garages. He stated what possibly could be constructed raises a red flag and the neighborhood has concerns. ~l0.JJ Minutes Planning Commission -February 17, 21104 Page 3 Ken Schuman, 129 Morningside Dr. NE, stated there are by-laws and declaration of condominiums in the neighborhood and this does not conforrn to the by-laws. He commented they are starting with two lots, will this request 6e for more lots in the future. Mr. Schuman would ask the Planning Commission to deny the request. Dave Wilson, project coordinator for Habitat, explained how the property looked when purchased. He stated it had grass and weeds almost waist high and they hauled out many loads of "junk". He explained they are providing safe homes for families. Mr. Hantge asked 'rf they own the lots. Mr. Wiison stated they own 15 lots in this development. He explained Habitat presently has four homes in Hutchinson all with garages. There are three homes without garages in other communities. Mr. Wilson stated the Habitat guidelines are not to build garages or carports. He explained the only time they build garages is'rf required by the municipality. Judy Dinger. Executive Director of Habitat for Humanity, commented on this process to openly share ideas. She explained they sent the Habitat for Humanity mission statements to the surrounding homes. Ms. Dinger explained the type of persons placed in the Habitat homes. They are entry level homeowners now living in apartments. She stated Habitat gives them the help they need to purchase a home. She explained these are vacant lots which will be turned into tax paying units. Ms. Dinger commented on the U.S. Habitat Standards for decent affordable homes. She commented on the cost of the homes and the importance of the homeowners success. She explained everyone wants a good character of their neighborhood and one would assume with a garage everything will go into the garage but Habitat can't promise the homeowners will keep everything in their garages which would be no different in any other neighborhood. There is freedom of choice. Ms. Dinger explained there will not be the same covenants on these properties as the townhomes. She stated they do not intend to build on all 15 lots and would like these homes to blend in with the other properties. Mr. Hantge asked which lots they own. Ms. Dinger stated Lots 1-11 in Block 1, Lots 1 and 2 in Block 2 and Lots 11 and 12 in the cul-de-sac. She stated 5 lots are for sale right now. She explained habitat can not control what type of homes will be constructed on the lot s they sell. The long range goal is to sell to developers or homeowners. Habitat may develop 6 of the lots. There could be mare or there could be less. Mr. Fraser asked about the common wall agreements and how issue are dealt with if one wants an attached garage and one a detached. He stated there should be symmetry of the homes. Ms. Dinger explained the Board is discussing that issue and will write an agreement with the homeowners on placement of garages. She also explained the Habitat rules regarding specific square footage . requirements of the homes. She stated typically homes are three bedroom. ~aj5 Minutes Planning Commisslon -February 17, 2D04 Page 4 . Mr. Fraser stated the Planning Commission may need detailed drawings to approve. He questioned the economics of building attached or detached garages "after-the-fact". He asked if they knew the cost of building the house with garages versus adding garages later. John Lofdahl, Head of the Building Committee, explained attached 400 sq. ft. garages raise the cost of the house $12,000 - $15,000 if a builder would construct the home. It would cost Habitat $5,000 - $6,000 more. He addressed the Conditional Use Permit issues Ms. Wischnack commented on earlier and stated they could build the home for less without garages and then serve more people. He commented on the savings to the families and explained the logic behind not building garages. He explained storage sheds will be included with the homes: Mr. Lofdahl stated he feels the requirement by the City is not reasonable and prices same families out of homeownership. Ms. Otteson asked if the other lots would be marketable if homes are allowed in the area that don't meet the City criteria. Mr. Lofdahl stated he thinks they would be marketable since they are asking $25,000-$35,000 for the Ivts. As long as a decent house ifsconstructed the lots should sell. He asked this not affect the consideration. Ms. Otteson stated realtors pushed for double car garages because of resale. Mr. Lofdal stated the City should not price people out of the housing market by this ordinance. John Mlinar, 704 Hilltop Dr., commented on the issues if allowed no garages, would other areas of Hutchinson want the same thing. He stated the Planning Commission should look at why the City opted to regulate garages to 400 sq. ft. He pointed out now people are building 3 car garages. He commented on the request to construct Morningside Estates and he is pleased with that development. Mr. Mlinar explained Hilltop Dr. is the main street to the area. He stated the character of the neighborhood is important. He explained the test of the ordinance is to be determined by the Planning Commission and City Council what they want to do. Precendent setting is important. He stated building something less does typically affect property values. He asked what happens to the homes when the owner leaves. Mr. Wilson stated Habitat has the first option to buy back. Mr. Mliner asked if the owner sells could they sell to someone else. Mr. Wilson stated these are entry level homes. They do not pay interest S so hopefully they will save enough for garages for improvement to the property. There are basements for storage. tci~ j Minutes Planning Commission -- February 17, 2004 Page 5 Mr. Lofdahl explained that Habitat holds three mortgages on the home. One is the cost for Habitat to build the home, one is a first time homebuyer grant and one is the difference between these and the assessed value. He explained the process and stated Habitat maintains the first right of refusal. Mr. Mlinar asked in the event of future change of ownership would garages be built later. He stated they should keep to the ordinance to make sure garages are built. Mr. Schuman commented on the condition of the property. Mr. Endres asked the concerns of the public be considered. Ms. Dinger stated she is not sure that having a garage would necessarily improve the neighborhood. She explained people have different values and opinions on appeal. There is a value of a garage if one uses it for storage. She explained the Board of Directors does not want to be adversarial and wants to work with the community. She would like to amend the request and ask for single car garages. She explained maybe that would be more favorable in keeping with the character of the neighborhood. Chairman Kirchoff explained we don't know when garages would be constructed if we allow no garages. Mr. Fraser asked if we should postpone to the next month and have Habitat bring back a proposal with single car garages. He has no issue with attached or detached however the symmetry issue must be addressed. Mr. Lofdahl asked how many garages are allowed on a lot. Ms. Wischnack explained that the ordinance states one detached and one shed are allowed per lot. Mr. Hantge made a motion to close the hearing. Seconded by Ms.OttesOn the hearing closed at 6:45 p.m. Mr.Flaata made a motion to recommend denial of the request. Seconded by Mr.Haugen. Discussion followed on the good Habitat is doing for the community and the response to neighbors on building good neighborhoods. The motion carried on a 5 - 1vote with Mr. Fraser voting nay. Ms. Wischnack stated this item will be placed on the City Council regular agenda at their meeting held February 24, 2004 in the Council Chambers at 5:30 p.m. b) CONSIDERATION OF CDNDITIDNAL USE PERMIT REQUESTED BY THE HUTCHINSON POLICE DEPT. TO CONSTRUCT A STORAGE FACILITY ON PROPERTY LOCATED AT 127 - 1ST AVE SW 5 `Q~ Minutes Planning Commission -February 17, 2DD4 Page 6 . Chairman Kirchoff opened the hearing at 6:48 p.m. with the reading of publication #7148 as published in the Hutchinson Leader on February 5, 2004. Ms. Wischnack explained the request to build a storage facility and the history of the lot. She stated this is a transitional area which contains commercial, residential and school. She explained the two options for placement of the building on the lot. In the first option, the building would be placed 25 feet from the south lot line or the street. The second option would bring the building closer to the street which would require removing the two maple trees in the front. The first option would require removal of the large elm tree in the rear. She explained bath options would require tree removal. She commented on the staff recommendations as follows: 1. A flammable waste trap must be installed. 2. The building must have a separate water meter. 3. Drawing #2 site plan should be followed and leave the elm on the property (with some trimming to occur prior to construction). 4. The building shall have gutters installed on the west side of the building to better facilitate drainage. 5. The parking lot must be paved by the time a certificate of occupancy is issued for the building. 6. If future additions to the building are made, a conditional use process would again be required. . Mr. Hantg e asked what the long term plan is for the police department in this area. Sgt, Tam Gifferson explained the uses of the present police department buildings. He stated the EOG building was previcusly used for storage but it is not large enough far today's needs. Mr. Hantge asked if the Ivng range plans would be to move the police department from the area. Sgt, Gifferson stated they are constructing this building to be marketable. Mr. Haugen stated this building would buy the police department 7-10 years longer on this site. Discussion followed on the preference of options 1 or 2. Sgt. Gifferson commented on the loss of trees. He explained that he has talked to the neighbors and they have differing' opinions regarding removal of the large elm tree. He stated the neighbor directly to the west would like the tree removed. Discussion followed on drawing 1 and the use of the new facility. Sgt. Gifferson stated this building would free up space in the existing police station. ~0.~s Minutes Planning Commission --February 17, 2004 Page 7 Ms. Otteson commented on the large building and the need far screening • to the west. Sgt. Gifferson stated he also discussed that with the property owner and the owner doesn't necessarily want plantings. Discussicn followed on the need for landscaping the lot. Mr. Haugen asked about the 14 foot sidewall height. Sgt. Gifferson explained the height is tc accommodate the tactical vehicle (old Hutchmobile) which is presently stared at the street department facility. Discussion followed on recommendation number 5 regarding paved parking. Ms. Wischnack explained the need for paved parking and future use. Sgt. Gifferson stated the construction will be subcontracted. He also stated the building will b® heated. Mr. Hantge made a motion to close the hearing. Seconded by Mr. Haugen the hearing closed at 7:08 p.m. Mr.Fraser made a motion to recommend approval of the request changing staff recommendation # 3 to drawing #1. Seconded by Ms. Otteson. Discussion followed regarding adding a seventh recommendation that the police department work with the homeowner if they wish screening as some time. Mr. Fraser moved to add the seventh recommendation. Seconded 6y Ms. Otteson. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held February 24, 2004 in the Council Chambers at 5:30 p.m. 5. NEW BUSINE$3 None 8. OLD BUSINESS a) CONSIDERATION OF AMENDMENT TO SECTION 10.D7 OF THE ZONING ORDINANCE REGARDING TEMPORARY FENCES Ms. Wischnack commented on research of other communities regarding temporary fences. She explained that basically temporary fences are regulated through the regular fence requirements. She commented on staff options as follows: 1. Dv not allow temporary fences at all and provide language in the City Code (i.e. "temporary fences (without footings and/or posts placed in the ground) are not allowed). 2. Add the language change as proposed by staff and further define temporary as "a period not to exceed 5 months". Additional language could also state that the temporary fence may not "consist of ropes or other features which may be injurious to the public". 3. Do nothing and add no language changes to the City Code 5 ~~~ Minutes Planning Commisslon -February 77, 2004 Page S . Mr. Hantge asked why staff is asking to regulate temporary fences when they didn't want to regulate dog kennels. Discussion followed on the staff suggestions and the directive from City Gouncil. Mr. Fraser stated we can't exactly eliminate the ordinance. He agrees with including temporary fencing to the fencing guidelines. Mr. Fraser made a motion to include the words "including temporary" to the fence ordinance. Seconded by Mr. Hantge. Discussion followed on the use of orange snow fencing as temporary fences which would be allowed. The motion carried unanimously and will be placed on the Clty Council consent agenda on February 24, 2004, at 5:30 p.m. 7. COMMUNICATION FROM STAFF a) Duplex units in R1 Zones - Ms. Wischnack commented on the history of R1 and R2 zoning within the City. She asked if the Planning Commission is interested in regulating existing twinhomes in the R1 District. Discussion fpllpwed on the Norton duplex last month. Ms. Wischnack explained the Planning Department (s asked for letters of compliance when properties are being sold. Ms. Otteson stated compliance would be far insurance purposes. Ms. Wischnack stated it is easier far property owners to receive approval on Conditional Use Permits rather than rezoning for existing two family dwellings. She will prepare a report on the number of available R1 lots before 1991 which could be affected by the present ordinance. b) Survey Directive - Ms. Wischnack explained the request by City Council to have three Planning Commissioners involved in compiling a survey on the Planning/Zoning and Building Departments. Chairman Kirchoff stated a survey is a good idea, if needed, and read a statement written,by himself as chairman of the Planning Commission not to involve the Planning Commissicn in the process. This is a volunteer advisory committee and should not be involved. He commented on the red flags of surveys and results. Chairman Kirchoff did not call the members before he wrote the letter. Chairman Kirchoff moved the Planning Commission not be involved in compiling the survey. Seconded by Ms. Otteson. Mr. Hantge questioned if the chair could make a motion. It was determined the chair can make motions. Councilman Stotts stated his concern with staff being involved and the perception by the public that the survey would be tainted. He explained there should be an impartial party compiling the survey. Mr. Fraser commented on the survey presented and asked if there could be a more quantitative type survey by the numbers distributed to the public. Ms. Otteson stated it is difficult to get something out of a paragraph farm survey. • Mr. Stotts stated the Planning Commission would act as a depository to take the information to an informative City Council meeting. (~~~ Minutes Planning Commisslon -February 17, 2004 Page 9 • Mr. Hantge stated he called Chairman Kirchoff to be on the committee. He explained it is difficult tv have public complaining to him about decisions made by the City. He stated he respects what Chairman Kirchoff is saying. Mr. Stotts explained he did have the City Administrator review the survey and the City Administrator told him it should be kept simple. Mr. Stotts also explained bath the City Administrator and Ms. Wischnack reviewed and approved the survey. Ms. Wischnack stated if a survey is requested we will accommodate the decision. She reported the wording was changed to reflect Mr. Haugen's suggestion to read "provide additional comments". Mr. Fraser stated this is more feedback and discussion on feedback. Mr. Haugen commented on not compiling information and accept as feedback to share with City Council and Staff. Ms. Otteson explained she believes in surveys and uses them to improve service. She doesn't feel the survey should go the Planning Commissioners but to the elected officials, the City Council. Mr. Fraser stated the Planning Commission should not be involved. Chairman Kirchoff again stated he is not in favor of the Planning Commission receiving the survey. Mr. Fraser asked if the survey could go to a P.O. Box. He commented the issue seems to be between staff and council. He asked why would the Planning Commission be involved. Mr. Hantge asked to define the capacity of the Planning Commission. He asked if they were only advisory to the City Council or are Staff equal advisors to the City Council. Discussion followed on the Planning Commission not being mediators between staff and Gity Council. Mr. Hantge voiced his concern with Staff having the "last say" with the Gity Gouncil and the Gouncil doesn't consider the Planning Commission recommendations. He stated some property owners feel they are not getting fair treatment, Mr. Fraser stated the Planning commission advisement is not taken everytime. Mr. Hantge would like to know the procedure. Discussion followed on what is put on the consent or regular agenda. Ms. Wischnack stated there are no set rules of order to follow and she is open to solutions. Ms. Baumetz explained what is given to the City Gouncil after the Planning Commission decisions are made. Mr. Haugen commented on the City Council visioning workshop which did include an objective of surveying the community and focusing on different departments in the City. Ms. Wischnack commented on Atty. 5ebora's memo regarding the City Council decision. ~~~J.5 Minutes Planning Commisslon -February 17, 21104 Page 11) • Chairman Kircoff called for the motion on the floor. After further discussion he called for a roll call vote. Discussion followed again. Mr. Fraser inquired about the use of a P.O. Box at the Hutchinson Post Office for the surveys to be mailed to and picked up by the Mayor. Mr. Stotts stated he wants an impartial person to bring the feedback to the City Council. He explained this will be an anonymous survey. Discussion followed if the surveys could be sent to the Hutchinson Leader. Chairman Kirchoff moved to amend the previous motion adding the City rent a P.O. Box from the Post Office and the Mayor will pick up the surveys and deliver to who? Mr. Haugen commented on the possibility of opening the surveys at a City Council Workshop. Chairman Kirchoff moved to amend the previous motion that the Planning Commissicn not be involved in compiling the survey and adding the City rent a P.O. Box at the Hutchinson Post Office and Mr. Stotts would pick up the surveys which would be opened at a City Council Workshop. Seconded by Ms. Otteson. The moticn carried unanimously. c) Plan for the C5 Area - Ms. Wischnack commented on the HRA requesting a mare definitive land use plan for the C5 area for a more focused planning effort along Hwy 7. d) NAPA Conditional Use Permit - Ms. Wischnack explained the remodeling effort by Mr. Powell on the NAPA store and his request for a Conditional Use Permit to deviate from the recommended guidelines in the I/C District to remodel the interior of his non-conforming building. e) Farr Development - Ms. Wischnack explained Farr Development will be in next month with a preliminary plat for the Reiwer property on Jefferson Street. B. ADJOURNMENT There being no further the meeting adjourned at 8:10- p.m. C~ ~~~-~~ RESOLUTION NO. 12352 CITY OP FIU'TCIIINSON RESOLUTION POR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM ~ COST ~ PURPOSE ~ DEPT. ~ BUDGET ~ VENDOR The following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Jeep Cherokee 2I,494 Replacement W WTP Yes North Star Garage Inc. Tv qualify for price Order must be placed by March 19 State contract Date Approved: • Motion Made By: March 23, 2004 Resolution submitted for Council action by: Ken Merrill, Finance Director Seconded By: J~~~~ RESOLUTION NO. 12358 RESOLUTION APPROVING GRANTING APPROVAL TO CHANGE STREET NAME FROM PRAIRIE VIEW CIRCLE SW 1'O ISLAND VIEW CIRCLE SW LOCATED IN THE ISLAND VIEW HEIGHTS SIJCTH ADDITION PLAT EE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCIIINSON, MN: WIIEREAS, the City of Hutchinson is requesting a change of street Warne far Prairie View Circle SW located in the Island View Heights Sixth Addition Plat, and; WHEREAS, the street is recorded as Prairie View Circle SW; BE IT FURTHER RESOLVED, the street name shall be changed as follows: From _ Prairie View Circle SW To -Island View Circle SW Adopted by the City Council this 23'~ day of March, 2004. ATTEST: Gary D. Plotz City Administrator Marlin b. Torgerson Mayor 5 C.!~~ Resolution No. 12359 Recognizing Building Safety Week April 4--10, 2004 Wherees, Building Safety Week (BSW), Apri14-10, promotes the use and understanding of construction and building codes worldwide. Since 1980, this annual event has helped building department personnel demonstrate to the people they serve how the construction of safe, sound and accessible buildings is achieved. Whereas, building safety affects many aspects of American life. Because ofbuilding safety code enforcement, we enjoy the comfort of structures that are safe and sound; and, Whereas, building safety and fire prevention officials work with citizens to address building safety and fire prevention concerns everyday; and, Whereas, this year's theme, "Xou Can Be a Part of Building Safety Week," encourages all Americans to raise our awareness ofbuilding safety, and to take appropriate steps to ensure that the places where we live, work, play and ]cam are safe. Countless lives have been saved because of the building safety codes adopted and enforced by local and state agencies; and, ~ • Whereas, building safety codes provide safeguards to protect the public from natural disasters that can occur al] across the country, such as snowstorms, hurricanes, tornadoes, wildland fires, and earthquakes. Building safety codes also work to minimize other potential building catastrophes; and, Whereas, organized by the international Code Council, BSW is the perfect opportunity to help promote a lasting public interest in the operations ofbuilding departrn~ents. NOW THE1tEFO1ZE,1 the Hutchinson City Council, do hereby proclaim the period of Apri14-] 0, 2004 to be BUILDING SAFETY WEEK hr Witness Whereof, I have hereunto set my hand and caused the Great Seal of the City of Hutchinson, Minnesota to be affixed at the City Office this 24a' day of March, 2004 Marlin Torgerson, Mayor Gary D. Plotz, City Administrator ~ ~~3 RESOLUTION NO. 12353 RESOLUTION APPROVING A PRELIMINARY PLAT TO BE KNOWN AS SOUTIIFORK RIDGE AND PLANNER AEVELOPMENT DISTRICT SUBMITTED BY FARR DEVELOPMENT BE 1T RESOLVED BY THE CITY COUNCIL OF THE CTfX OF IIUTCHINSON, MN: FINDINGS 1. The property owner has submitted a 981ot preliminary plat and planned development district to be known as Southfork Ridge. This is an application For a preliminary plat for a property along Iefferson Street annexed by Rod Riewer. The preliminary plat is in anticipation of building construction thts Summer. The preliminary plat would involve 29.55 acres. LEGAL DESCRIPTION: The Northwest Quarter of the Southwest Quarter of Section Eight (8) in Township One Hundred Sixteen (116) North of Range Twenty nine (29) West now known as Lot Seven (7) of Auditor's Plat of the South One Half of $Section 3, township 116 North, Range 29 West of the Ss' P.M. ALSO Eeginning at a paint on the East boundary line of Section Seven(7) in Township One Hundred Sixteen (116) North of Range Twenty-nine (29) West 5.25 chains south of the quarter Corner on the East boundary line of satd 3Section 7; thence West 13.35 chains to the center of the Hutchinson and Glencoe public highway; thence Southeasterly along said centerline to a point, which is 16:72 chains North and 4 chains West of the southeast comer of said Section 7; thence East 4 chains to the East line of said Section 7; thence Notch along said East line to the point of beginning; now known as Lvt Ten (10) of "Auditor's Plat of Section 7, Twp. 116 N., Range 29 W" excepting from said Lot 10 the Southerly 182.4 feet thereof. ALSO the North 39 feet of the Southwest Quarter of the Southwest Quarter of Section 8, Township l lfi, Range 29 now known as Lot Six (6) of"Auditor's Plat of~the South One Half of Section 8, township 116 North of Range 29 West of the 5 P.M. EXCEPTING from the tracts the following described tact, to-tort: That part of Lot Ten (10 of "Auditor's Plat of Section 7, Twp, 116 N. Range 29 W"AND that PART O~ Lot Seven (7) of "Auditor's Plat cif the South One Half of Section 8, Township 116 North, Range 29 West of the 5 P.M. AND that part of Lot Six (6) of "Auditor's Plat o~the South One Half of Section 8 Townshrp 116 North Mange 29 West of the 5 P.M." described as follows, to-wit: Commencing at the Southeast Comer of said Lot 10; thence Noah 1 deggrree 47 minutes 18 seconds East, assumed bearing, along the East line of said I,ot 10, 182.4 feet to the actual point of beginning of the tract to be described; thence North 89 degrees 35 minutes 28 seconds West, parallel with the south line of the Southeast Quarter of said Section 7, 365.98 feet to the centerline of County State Aid Highway No. 25; thence North 25 degrees 09 minutes 53 seconds West, along said centerline, 300.00 feet; thence South 89 degrees 35 minutes 28 seconds East, parallel with the south line of the southeast Quarter of said Section 7, 502A0 feet, to the east line of said Lot 10; thence South 89 degrees 53 minutes 17 seconds East, parallel tv the south line ofthe Northwest Quarter ofthe Southwest Quarter of said Section 8, 48.67 feet; thence South 1 degree 47 minutes 18 seconds West; parallel with the East line of said Lot 10, 272.13 feet to a line drawn 39.00 feet south of and parallel with the South, line of rho Northwest Quarter of the Southwest Quarter of satd Section 8, thence North 89 degrees 53 minutes 17 seconds West, along said line, 48.67 feet to the East line of said Lot 1D; thence North 1 degree 47 mtnutes 18 seconds East along said East line 1.44 feet to the actual point of beginning. 2, The City Council has considered the recommendation of the Planning Conttnission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. 5Cc~1 Resolution No. 12353 Southfork Ridge Preliminary Plat March 23, 2004 . Page 2 CONCLUSION The City Council hereby approves the preliminary plat with the Following: 1. Setbacks for the development shall be as prescribed in the R3 Zoning District, excluding the undeveloped right of way in the central portion of the plat, which would have a reduced setback to 20 Feet. 2. Homeowners Association documents must be submitted and provide information about shoreland alteration issues to provide For a density increase. 3. Street lighting shall be installed as part of the construction project (in consultation with Hutchinson Utilities). 4. The development phasing is identified as everything until Lot 17, Block 1, would be developed immediately. The subdividers agreement shall further define the extent o£ actual construction limits. Adopted by the City Council dais 23rd day of March, 2004. ATTEST: Gary A. Plotz City Administrator Marlin D. Torgerson Mayor ~i G~~ PUBLICATION N0. ORDINANCE N0. Q4-.371_ AN ORDINANCE AI~IENDING THE OFFICIAL ZONING MAP OF THE CITY OF HIITCIIINSON FOR A PROPERTX TO BE REZONED FROM Rl TO R3 PDD SOTJTIIFORI{ RIDGE TIIE CITX COUNCIL Ok' THE CITY OF HUTCIIINSON, MINNESOTA ORDAINS: WHEREAS, the following described real property is hereby rezoned from Rl ($ingle Family Residential) to R3 PDD (Medium to I~iglx Density Residential) as requested by property owner: LEGAL DESCRIPTION: The Northwest Quarter of the Southwest Quarter of Section Eight (8) in Township One Hundred Sixteen (116) North of Range Twenty nine (29) est now known as Lot Seven (7) of Auditor's Plat of the South One Half of Section 8, township l lb North, Range 29 West of the 5's P.M. ALSO Beginningg at a point on the East boundary line of Section Seven(7 in Township One Hundred Sixteen (116) North of Range Twenty-nine (29 West 5.25 chains south of the quarter Comer an the Bast boundary line of satd Section 7; thence West 13.35 chains to the center of the Hutchinson and Glencoe public highway; thence Southeasterly along said centerline to a point, which is 16.72 chains North and 4 chains West ofthe southeast comer of said Section 7; thence East 4 chains to the East line of said Section 7; thence North along said East line to the paint pf beginning; now known as Lot Ten (10) of "Auditor's Plat of Section 7, Twp. 116 N., Range 29 W"excepting from said Lot 10 the Southarly 182.4 feet thereof. ALSO the North 39 feet of the Southwest Quarter of the Southwest Quarter of Section 8, Township 116, Range 29 now known as Lot Six ((6) of "Auditor's Plat of~the South One Half of Section 8, township l16 North ofltange 29 West of the 5 P.IvI. 87CCBPTING from the tracts the following described tact, to-wit: That part of Lot Ten (10 of "Auditor's Plat of Section 7, Twp. 116 N. Range 29 W"AND that PART O~Lot Seven (7) of "Auditor's Plat cif the South One Half of $eetion 8, Township 116 North, Range 29 West of the S P.M. AND that part of Lot Six (6) of "Auditor's Plat o~the South One Half of Section 8 Townshtp 116 North ge 29 West of the S P.M." described as follows, to-wit: Commencing at the Southeast Comer of said Lot 10; thence North 1 degree 47 minutes 18 seconds East, assumed bearing, along the East line of said Lot 10, 182.4 feet to the actual point of beginning of the tract to be described; thence North 89 degrees 35 minutes 28 seconds West, parallel with, the south line of the Southeast Quarter of said Section 7, 365.98 feet to the centerline of Courtly State Aid Highway No. 25; thence North 25 degrees 09 minutes 53 seconds West, along said centerline, 3DO.D0 feet; thence South 89 degrees 35 minutes 28 seconds East, pazallel with the south line of the southeast Quarter of said Section 7, 502.00 feet, to the cast line of said Lot ID; thence South 89 degrees 53 minutes 17 seconds East, parallel to the south line of the Northwest Quarter of the Southwest Quarter of said Section 8, 48.67 feet; thence South 1 degree 47 minutes 18 seconds West; parallel with the East line of said Lot 10, 272.13 feet to a line drawn 39.00 feet south of and parallel with the South line of the Northwest Quarter of the Southwest Quarter of said Section 8, thence North 89 degrees 53./ minutes 17 seconds West, along said line, 48,67 feet to the East line of said Lot7~~~' Ordtnapce No. 04-371 Soathfork Ridge April 13, 2004 Fage 2 10; thence North 1 degree 47 minutes 18 seconds East along said East line 1.44 feet to the actual point of beginning. WHEREAS, the City Planning Commission and City Council have considered the effects of rezoning this piece of property; WHEREAS, there are certain parameters that will make this rezoning appropriate for this area; THEREFORE; the City hereby officially rezones this property to R3 PDD and it shall take effect upon publication of this ordinance; Adopted by the City Council this 13'" day of April, 2004 ATTEST: Gary D. Plotz City Administrator L .J r 1 Marlin D. Torgerson Mayor ~G~ 1 C PATE: March 18, 2004 Hutchinson City Center ~~ MEMORANDUM 111 Hessen Street SE Hu[chlnson, MN 55350.2522 320.5$7-St5]/Fyuc 320.234-0240 TO: Hutchinson City Council FROM Hutohinaon Planning Comntiaaion SU73.TECT: CONSIDERATION OF PRELIMINARY PLAT, TO BE KNOWN AS SOUTHFORK R1DG8, RE2,ONING TO R3 PDD AND PLANNED DEVELOPMENT pISTILiCT Pursuant to Sections 12.10, 6.05 and 8.17 of Zvnzng Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for preliminary plat, rezoning and planned development district. ~iT_~ The applicant has submitted a 98 lot preliminary plat to be known as Southfork Ridge located on Jefferson 5trcet SE along the Crow River. The property is 29.55 acres and the developer starts the gross density is 3.4 units per acre. The plat is a neighborhood consisting of single family, twinhomes and townhouses in a variety of designs, unit types and price ranges. The Planned Development District will closely mirror the R3 zoning regulations. Apublicright-of--way has been dedicated within the twinhomcs to allow future access to the 3 acre parcel located tv the south along Jefferson Street. There was a predevelvpment meeting held on Febmary 3, 2004, to address staff concerns with the development FINDINGS OF__E®~T 1. The required application was submitted and fee was submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson L„r,.sder on March 4, 2004. 3. An informational meeting for the neighboring property owners was held prior to the Planrting Commission meeting. At which time, questions were answered by staff and the developer. 4. There were no neighboring property owners present at the public hearing objecting to the request. RECOMMBNDATLON The Planning Commission recommends approval of the preliminary plat, rezoning and planned development district with the following conditions: 1. Setbacks far the devclvpmcut shall be as prescribed in the R3 Zoning District, excluding the undeveloped right of way in the central portion of the plat, which would have a reduced setback to 20 feet. 2. Homeowners Association documents moat be submitted and provide information about shoreland alteration issues m provide for a density increase. 3. Street lighting shall be installed as part of the construction project (in consultation with Hutchinson Utilities). 4. The development phasing is identified as everything until Lot 17, Stock 1, would be developed immediately. The subdividers agreement shall fiuiher define the extent of actual consuvction limits. Respectfully submitted, Dean Kirchoff, Chairmatt Hutclwrsou Plarwing Commission ec: Lucinda Gardner, Parr Development, 1721-lamcl Rd, Name] MN 55340 Charlie Levis, Farc Development, 172 Hamel Rd., Hamel MN 55340 Brian Johnson, Hakanson Anderson Assoc., 3601 Thurston Ave, Anoka MN 55303 .rriouaoo~twcocu- ~ `C~~~ CITY OF HUTCHINSON PLANNING STAFF REPORT n LJ C~ To: Hutchinson Planning Commission Froth: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Susan Rolander, Jean Ward, John Rodeberg, P.E., John Webster, John plson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Joe Nagel, Dick Nagy, Julie Wiscbnack, AICP, and Bonnie Baumetz Date: March 1, 2001- Meeling bate March 1 b, 2UU4 Re: Preliminary Plat -Southfork Ridge, Rezoning to R3, Planned Development District -Darrel k'arr Development, property owners 13rlef I)escriptlon The applicant has submitted a 99 ]ot preliminary plat to be Imown as Southfork Ridge located on Jeffersoa Street SE along the Craw River. The property is 29.55 acres and the developer states the gross density is 3.4 units per acre. The plat is a neighborhood coasiating of single family, twinhomes and townhouses in a variety of designs, unit types and prig ranges. The Planned Development District will closely mirror the R3 zoning regulations. A public right-of--way has been dedicated within the twinhomes to allow future access ro the 3 acre parcel located to the south along Jefferson Street. TherE was a predevelopnxnt meeting held on February 3, 2004, to address staff concerns with the development. GENERAL INFORMATIpN Exist[ng Zoning: Property Location: Lot Sine: Existing Land Use: Adjacent Land Use And Zoning: Comprehensive Land Use Plan: Zoning History: Appl(csble Regulations: Analysis: Rl - Residcutlal 1445 JeBerson Street South Approximately 2g acres Rural Residential Industrial ro the east, agricultural surrotuading property Traditional Residential Neighborhood (which contemplates 3-5 units per acre) The Shimek property ro the west was annexed and platted withia the past year (Southwind) Subdivision Ordinance Section 12.10 Lat Arrangement In general, the lot arrangement was respectful of the environmental constraints of the property. The lots along the riverscape axe generally very long ro compensate for the shape of the original property. 'There are 16, 80 foot wide, single family lots (most of which are along the rivet). The northern portion of the plat accommodates an additional l9 siogle family lots, which are 60 feet in width. There are 28 twin home units which provide 35 feet For each unit. The 36 unit rown home area provides approximately 23 feet pex unit. Staff has discussed the potential for future requests 5~-~~~ Preliminary Plat - 5onthfark Ridge Farr Development Planning Commission meetipg -March 16, 2004 Page 2 for three season porches, decks or patios in the rear of the homes. T7te site layout has considered this issue. Street ConTiguration/Utility Timing The original idea far the plat only allowed one access to the development. After reviewing it fiuther, staff felt there was a need to have a secondary access point given the potentially long time before the south-eastern street would be extended. The internal streets are 32 feet wide, excluding the town borne area. There is a trail proposed through thr. dnvrlnpm.?nt. The trail will vonncct into the Jefferson Street trail. (The trail width must be adjusted to 10 feet in width for the entire development.) The town home street is proposed to be 28 feet wide and be a private road. The street co~guration in this area could be shifted m the east to make an easier transition for emergency vehicles. This would require some of the removal of units, The sheet could then be made an intersection, rather than a curve. There could also bepull-off parking for visitors to the development. The City has had experience in other developments, where it is crucial to have off sheet parking, particularly in very dense circumstances, as is proposed in this area. Jefferson Sheet will be under coushuction early this summer to extend the urban section of the street The Edmonton Avenue project will complete its construction this year, Timing of sheet construction and utility extensions are very questionable time frames at this point. The City will work ro continue communicating schedules for the other projects which effect this construction. Street names need m have "SE" added. Additionally, staff is reworking the street names and will notify the developer of name proposals prior to the Final plat. • Shoreland bistrlct Requirements The shoreland district area applies to all property 300 feet or less from the ordinary high water mazk of the water. There arc standazds for the shoreland district which address subdivision and densities. There are also setback standards for the later constmction of homes in this area. The shorehmd calculations indicate that there is a 2.4 unit per acre density within the shoreland district area. There is also a requirement to review the density within what is termed the "shoreland tier". The tier calculation does not include the wetland areas or bluff areas (which do not apply tq this property). The tier area would net 9.72 acres. The proposed density within the tier would be 3.5 units per acre or 34 lots. The tier calculation which is 75 feet (required width) multiplied by the tier depth, 300 feet equals - 22,500 square feet. The repult density allowance would be 19 lots. However, if certain criteria are met, the shoreland code provides for "density bonuses" which would allow an increase in the number of lots allowed in the tier. If some of the units were removed far the above described street reconfiguration and the criteria regarding deed restrictlons, Shoreland alteration cvnhol, etc. were provided, the bonus section could allow more lots in the tiered area. (See 8.6 of the Shoreland t]rdinance - 92-56.) Irlood Plair/VVetland Areas The flood elevation for this area is 1032.74. The proposed lowest floors of the homes are no lower than 1040.5. The areas of flood plain are not proposed to be altered by the grading plan. Concerted efforts shall be taken to monitor the siltation conhol on the project because of its sensitive environmental location. A wetland delineation has been conducted and provided to the City. The map indicates the location of the edge of the wetland aeeas. The grading plans indicate no impact to those areas. r 1 U ~ C~->> Preliminary Plat - Southfork Ridge Farr bevelopment Planning Commission meeting -March 16, 2004 Page 3 Storm Water Treatment There are two storm treatment areas on the plat. There is one near the northwestern comer of the property. The ponding area will have control structures that outlet into the larger storm water pipe to the north, The larger pond is in the very southeastern portion of the plat. This pond approach is very steep and staff continues to have concems regarding the house locations with respect to the pond. The pond approach is approximately 12 feet of vemcal change within 40 Feet or a 30% slope. While the home pad location is 35 feet away (on lot 24) and 25 Feet away (on Inc 73), safety, rmcion, maintannncq en.. are al] valid concems and the design should be reconsidered. There is more accessibility for maintenance equipment provided on the southern lot of 24 (20 feet). There are concems about grading in the southern portion of the townhame area. While catch basin locatives have been added to the rear of the honnes, the fmal grading after the homes are constructed is a concern, since the grades are very tight. Landscaping, Tree Planting and Park Dedication As part of the new tree planting requirements, the development is required to escrow dollars prior to development in the amount of 2 trees per lot. The payment only covers the tree expense acrd does uvt cover the installation coat. The developer has proposed a potential layout of the landscaping plan Clarification of items that will be planted by the City through the escrow should be marked on the plan and will be further documented in the subdividers agreement. Architectural Components (PAD requires) There are draft plans of how the town home area would be constructed- The PDD discusses the review of architectural details, however discusses the fact that it may not be the sole basis for a decision. The code contemplates discussion about overall appearance and compatibility. Homeowners Documents The homeowners association documents must discuss a number of items. The maintenance of the berm (along Iefferso» Street), Outlot A, and the enlarged easement to the river. The items were all pan of the requirements to have 20% open apace within a PDD. The Easement ou the southern portion of the Lot 24 moat also discuss the issue that there should be nv perrrtanent plantings or items within the easement to ease access in the future. 'T'here should be separate easement documentation allowing the City access over a private street to maintain street, storrq and sanitary sewer. The homeowners documents would then address the long teen maintenance and plowing of the private street, Fees The parkland contribution in the R3 district is $135.00 per unit. SAGWAC charges in 2004 are 52200.00 per unit (note this fee increases every year). This development is within the electric service territory area, as it was annexed, therefore does have to pay a charge of $800.00 per unit. The above costs are collected with the building permit fees. There is an additional escrow required for tree planting, The ordinance requires the equivalent of 2 trees pa lot be escrowed with the City. When the subdividers agreement is completed, this amount will be calculated. 100% of the project improvement costs must be secured by a bond ar letter of credit by the developer. Additionally a 7% engineering fee will be required for the City to monitor the private development constuctien. 17tese fees are all collected prior to the . development construction commencing. `~ ~~~1 Preliminary Plat - Southfork Ridge parr Development Planning Commission meeting-March X6, 2004 Page 4 Recommendation: Staff would recommend the following conditions with approval of the preliminary plat and PDD: 1. Setbacks for the development shall be as prescnbed in the R3 Zoning District, excluding the undeveloped right of way in the central portion of the plat, which would have a reduced setback to 20 feet. 2. IIonxuwners Assoc~ahon documents must be submitted and provide information about ahoreland alteration issues to provide for a density increase. 3. The trail width should be expanded. 4- The townhvme area should be reconfigured to allow an area for off-street parking, S. The ponding area on the southeastern area of the plat must provide more graded area for the slope to the pond, (T7vs could be accomplished by relocating the road slightly to the west, which would allow for more rolaxed sloping toward the pond.) 6. The townhome grading area must be reviewed with the City Engineer, 7. Street lighting shall be installed as part of the cansWetion project (in consultation with Hutchinson Utilities). 8. The development phasing is identified as everything until Lot 17, Stock 1, would be developed immediately. The subdividers agreement shall further define the extent of actual construction limits. Cc: Lucinda Gardner, Farr Development, 172 Hamel ltd, Hamel MN 55340 Charlie Levis, Faa Development, 172 Home] Rd., Hamel ivIId 55340 Brian Johnson, Hakanson Anderson Aesoc., 360] Thurston Ave, Anoka MN 55303 LJ ~~~ 1 ~ H. Ivr o u ~. ~ n u nor TO: Planning Staff FROM: John P. Rodeberg, ]7irector of);ngineering/Pnhlic Wnrks RL: 5outhfork Ridge Revised Site Development Plans DATE: March 1, 2004 Based on my quick review, l have the following comments on the above referenced plans: 1. Review street names. "5outhfork Ridge Drive" imposes their plat uame on all future development to the south. Does "Grant Avenue" sound presidential, or like a family name? Also, add "5E" to all names in t}te plat. 2. City usually requires 36' wide minor collector routes unless parking is limited to one side. Current 5outhfork Ridge Drive is only 32' wide. May be OK due to dual outlet to Jefferson Street in north portion, and would approve if trail increased to 1 D' wide in south azea. 3. Phase 2multi-family area still appears extremely dense. Considering the number of the driveways and the need to limit parking on the sharp interior comer to allow fire access, there is insufficient pazking in the area. Also appears somewhat out ofcbaracter with the other densities in the area. 4. There is an apparent field the (4" diameter?) that runs thm the Peterson Property in the SW corner of this plat that goes thru this property to the river. Developer must provide for this line in the plans. They could add a 12"tile line from the proposed CB on the "Phase Line" just west of 5outhfork Ridge Drive and run it west to the Peterson property. 5. Ts Lot 24 in Block 1 buildable with the temporary cul-de-sac in place? 6. Access area has been added to Lot 24 in Block l .Access must be maintained to allow access (no trees, shrubs, walls, etc.). 7. Drainage still appears to be as problem along the south side of the townhomes! ~: ~~~~r :. n ~~a ~~~ w~ ~G ~~ ~~~, ~.,~ obit ~~~~ ~'".m,~ r~. ~~,~ c......,.,~ .,..~.,....., ~...... _... - g'~ a',, 'n. ~ ~~~ e~ ~~ ~~ A~ 6 ~i s~ ~' .. - develo ment RF e e r y e r e r~• n ~+~j~ F£9 •YFp "when ~.~e build, C~, ~7~OQ le+ us build forever," Ll, Ofy ~ ~°~ 4 jnlln rus(tin ~~p 4Q February 26, 20D4 Ms. Julie Wischnack, AICP Director of Building/Planrting/Zoning 111 Hassan Street SE Hutchinson, MN 55350 RE: Preliminary Plat Submittal Southfork Ridge 17ear 7ulie, Thank you for the staff input we received at our predevelopment meeting of February 3`d We have interpreted this input into the revised preliminary plat which you will find enclosed for review. As discussed we are requesting Planning Commission review at the March 16s' meeting. The revisions you will find are: Increased path to 10' 15' easement at a 10% slope for access to pond in southeast corner Revised grading plan for townhouse drainage Added access to Jefferson Street The plat contains 99 dwelling units on 29.55 acres, or 3.4 units grass density. Southfork Ridge is a master planned neighborhood consisting of high quality homes in a variety of designs, unit types and price ranges. The proposed development is on property located at 1445 7efferson Street SE. The site has been annexed to the City of Hutchinson and is currently zoned R-1. The present use on the property is rural residential. Zoning requested is a Planned Development District (Pl]) to closely mirror the R-3 zoning district regulations. Our proposed density is consistent with a land use designation of medium density residential. The proposed development provides site amenities as well as architectural design controh Crreat care has been taken to preserve the natural beauty of this property. The City's Comprehensive Plan identifies this area as a traditional residential area. The staged growth plan provides for development between 2000 and 2005. The density recommendation for the area equates to 3-5 units per acre. The proposed development is consistent with all aspects of the Comprehensive Plan. S Public utilities will be brought to the site. All homes will be tied into public utility services. 172 hvmel road F,amel, minnesvfo 5534p 7b3.553.9972 763.553.9983 fax 5~~1 .-: The traffic circulation system provides "a sense of community" for the project and minimizes impacts to adjacent properties. Two entries off Jefferson Street are proposed, one location will match Edmonton Street, and the other is located to the north at the request of the City. An additional point of ingress/egress Is located on the southern portion of the property. A public right-of--way has also been dedicated within the twinhomes to allow future access to the 3 acre parcel located to the south along Jefferson Street. The neighborhood will provide a variety of housing types including: 16 Large single family lots 80' x 167' 19 5ma11 single family lots 60' x 120' 14 Twinhomes for 28 housing units 36 Two story Townhouse units Large Lot Single Family Homes The large lot single family homes are located adjacent to the Crow Diver and consist of 80' minimum frontage lots of 10,400 square feet or more. These lots exceed the minimum standards in the R-3 zone. The setbacks are consistent with the R-3 zoning ordinance. The generous lot sizes will allow for quality single family homes to be built in this area. The building heights will not exceed 25 feet per the shoreland zoning ordinance. A 50' restricted use zone from the ordinary high water mark of the Crow River is required on these lots per the shoreland zoning ordinance to minimize shoreland impacts. A variety of homes will be available including rambler and two-story walkout plans. The large lots will allow for a variety of architectural designs including three-car garages. Low maintenance exteriors with brick or stone accents, deed restrictions controlling use of materials, colors, and roof pitches will be incorporated. Minimum Dimension 80' x 167' Setback; Front 2$' Interior Side 8' Comer Side 25' Rear 25' Small Lot Sin le k'amil Homes: The small lot single family homes are located predominantly along the perimeter of the development on the north side, with a few lots located on the interior. These lots comply with the minimum lot size per the City's R-3 zoning classification. A few of these lots are located within the shoreland zone and will requite consideration under the PD designation. None of these sites are directly adjacent to the Crow River. These lots provide an excellent opportunity for the price sensitive buyer and have become widely populaz in the current housing mazket. r~ 5 tC~ ~ A variety of homes will be available including rambler, split-level, and two-story . walkout/lookoutplars with two-car garages. Low maintenance exteriors with brick or stone accents, deed restrictions controlling use of materials, colors, and roof pitches will be incorporated. Minimum Dimension 60' x 120' Setback: Front 25' Interior Side 8' Cotner Side 25' Rear 25' Twin Homes: Remaining consistent with the theme of the development the twin homes will provide another housing oppgrtunity within the neighborhood. Twin homes make an excellent starter home, retirement home, and also are a low maintenance alternative to the single family home. These lots are 84' x 120' and comply with the minimum lot size per the City's R-3 zoning classification. Interior side setbacks require consideration as they are proposed at 8'. Per the request of the City we have established a 50' Right-of--way for a possible road to the south between two twin home lots for the future development of a 3 acre parcel. The comer side setback far these lots is proposed at 20'. All other setbacks are consistent with the R-3 zoning classification, There are twin homes within the shoreland zone and they require special consideration as part of the FD designation. None of these sites are directly adjacent to the Crow River. A single level home will be available including slab on grade, walkout, or lookout plans with two-caz garages. Low maintenance exteriors with brink or stone accents, deed restrictions controlling use of materials, colors, and roof pitches will be incorporated. This particular twin home design allows private entry, two-car garages and creates a strong sense of neighborhood having a back yard, patio, or deck. Minimum Dimension 84' x 120' Setback: Front 25' Interior Side 8' Corner Side 25' (20' et interior 50' ROW) Rear 25' Two-Level Row Townhomes: Located in the southern portion of the property we have dedicated significant space for 36 two-level raw townhomes. Two-level row townhomes provide the lifestyle options afforded by mixed-use settings and complete a full range of desirable housing options within the neighborhood and within the City of Hutchinson. To ensure neighborhood sustainability and market values to the greatest extent, the townhouse development will include a Homeowners Association responsible for the maintenance of common open space, snow plowing & removal and certain home maintenance. The proposed residential townhouse neighborhood is of sufficient size to • ensure Association viability from an economic and management perspective. Participation in Phis Association is a requirement of ownership and all units will be participants in the Association. The roadways within the townhouse development will remain private, under the authority and responsibility of the Homeowner's Association. r.~(c~ 1 The units are 28'wide x 40'deep with two-caz garages and without basements. The row . style townhome allows a private entrance and creates a strong sense of neighborhood having a back yard, patio, or deck. Low maintenance exteriors with brick or stone accents, Association controlled use of materials, colors, and roof pitches will be incorporated. The townhome development will fall under Section 8 of the Shoreland Zoning ordinance For planned unit developments. Southfork Ridge provides unique opportunities for a residential mixed-use master planned community. Our experience ensures development of a quality project. We appreciate the guidance the City of Hutchinson has provided to date and are eager to work together to complete this development in Xutchinson. We are excited to present the preliminary plat to the Planning Commission on March 16, 2004, if you have any questions please feel free to call me at 763-553-9972, Sint r , Charles A. Levis Project Manager Darrel A. Farr Develgpment Corporation • 5(~~I Gary Plotz City of Hutchinson July 27, 1999 Page 3 Model Results Cross-section plots, model output tables, and model output report are provided as Attachments 4, 5, and 6, respectively. The defined 100-year floodplain elevations in the vicinity of the proposed site development ranged from 1031.97 to (032.74. The floodway width ranged from 689 feet to 4S3 feet between cross-section 18005 (B) and 14357 (E). Delineation of the r floodway and the defined floodplain elevations at the project site ate shown on the site map provided in Attachment 1. Based on this information, it appears that the limits of proposed development can be maintained outside the limits of the South Fork Crow River floodway. Structural fill will be required tD develop swctures above the defined floodplain elevations. If you have any questions regarding this analysis, feel free to callus at (b l2) 551-1001. Very truly yours, Earth Tech, lnc. ~ ~J~S, Michael C. Morgan, P.E. Water Resources Enginoer ~~ r Tim L. Goodman Waste Services Section Manager Attachments cc: Tony Belo, MPCA Rob Collet, DNR Ed Homan, McLcod County L1 W OIt}.y1[f rCHr 1011941CORR~$1FyppD W AY~oC e a R r It ~ r e c H `~~~~ ` r~ PUBLICATION N0. ORDINANCE NO. 04-372 AN ORDINANCE AMENDING THE OFFICIAL, ZONING MAP OF THE CITY OF HUTCHINSON FOR A PROPERTY.' TO BE REZONED FROM RI TO R,3 PDD RAVENWOOD SOUTH THE CITY COUNCIL OF TITS CITY OF HUTCHINSON, MINNESOTA ORDAINS: WHEREAS, the following described real property is hereby rezoned from Rl (5ingle Family Residential) to R3 PDD (Medium to High Density Residential) as requested by property owner: LEGAL 1JESCRIPTIpN: Lot 2 and Lot 3 Block 2, Ravenwood, according to the recorded plat thereof. WHEREAS, the City Planning Commission and City Council have considered the effects of rezoning this piece of property; WHEREAS, there are certain parameters that will make this rezoning appropriate for this area; THEREFORE; the City hereby officially rezones this property to R3 PDD and it shall take effect upon publication of this ordinance; Adopted by the City Council this 13s' day of April, 2004 ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 5C~~a RESOLUTION NO. 12354 RESOLUTION APPROVING A PRELIMINARX PLAT TO BE KNOWN AS RAVENWOOD SOUTH AND PLANNED DEVELOPMENT DISTRICT SUBMITTED BY NAUSTDAL/SORENSEN PROPl~12TIE5 EE IT RESOLVED BY THE CITY COUNCIL OF THE CI'T'Y OF HUTCHINSON, MN: FINDINCzS 1. The property owner has submitted a 35 lot preliminary plat and planned development district to be known as Ravenwood South. The property is 12.33 acres. The Planned Development District is tv reduce lot width and depth and setbacks. LEGAL DESCRIPTION: Lot 2 and Lot 3, Block 2, Ravenwood, according to the recorded plat thereof. 2, The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the pr used use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below aze met. CONCLUSION The City Council hereby approves the preliminary plat with the following: 1. A letter requesting an improvement fox public bonding must be received. 2. Grading and utility plans must be reviewed prior to City Council review of the preliminary plat. (Note: Grading plans were reviewed by John Rodeberg and a memo is attached). 3. The timing of the construction of the homes on this property shall be detertined in the subdivision agreement. 4. A subdivision agreement must be executed at the time of final plat. 5. The setbacks shall be 20 feet in the front, 20 feet in the rear, and 8 feet an the side Adopted by the City Council this 23`s day of March, 204. ATTEST: Gary D. Plotz City Administrator Mazlin D. Torgerson Mayer ~G», Hutchinson City Center r 1 MEMORANDUM m nassaa stmt ss Hutchlnaon,MN 55350.2522 380.587-5151/Fax 320.2344210 PATE: March I S, 2004 TO: Hutchinson City Council PROM: IIutchinson Planning Comntisaion SUBJECT: CONSIDERATION OF PRELIMINARY PLAT, TO IIE KNOWN AS RAVENWOOD SOUTH, RF.%ANING TO R3 PDD AND PLANNED DEVELOPMENT DISTRICT Pursuant to Sections 12.1 D, 6.D5 and 8.17 of Zoning Ordinance No. 464, the Hutchinson Plaruwng Cormniasion is hereby subtrutting its £mdings of fact and recommendation with respect to the aforementioned request for prelimitraxy plat. rezoning and planned development district. HISTORY The applicant has submitted a 35 lot preliminary plat located south of First Addition to Revenwood to be known as Ravenwood South. The property is 12.33 acres. He is also requesting a rezoning to R3 and a Planed Aevelopment Aistrict tv reduce lot width and depth and setbacks. Similar to the First Addition to Ravenwvod plat, which was platted in 2002. F ING F F 1. The requited application was submitted and fee was submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson 1 coder on March 4, 2004. 3. There were no neighboring property owners present at the public hearing objecting to the request. REC MME ATI The Planninro Commission unanimously recommends approval of the preliminary plat, rezoning and planted development district with the following conditions: 1. A letter requesting an improvement far public bonding moat be received. 2. Grading and utility plans must be reviewed prior to City Council review of the ptelimvtary plat. (Note: Grading plans were reviewed by John Jtodeberg and a memo is attached). 3, The timing of the construction of the homes an this property shall be determined in the subdivision agreement. 4. A subdivision agreement must be executed at the time of £mal plat. 5. The setbacks shall be 20 feet in the front, 20 feet in the rear, and 8 feet on tha side Respectfully submitted, Dean Kirchoff, Chaimtau Hutchinson Planning Commission Cc : NaustdaUSorensen Properties, 1114 Blackbird Dr. C~ CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission From: Planning Staff: Brad Emans, Doff Moon, Don Nelson, Lisa McClure, Susan Rolander, Jean Ward, John Rodeberg, P.E., John Webster, John Qlson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebvra, Gary Plotz, Ken Merrill, Jim Popp, Jae Nagel, Dick Nagy, Julie Wisebnack, AICP, and Bonnie 13aumetz Date: March 1, 2004 -Meeting Date March 76, 2004 Re: Preliminary Plat, Rezoning, Planned Development District - Ravenwood South Bruce Naustdal, applicant Roger Derrick, property owner Brief Description The applicant has submitted a 3S lot prelirrtinary plat located south of Frrat Addition to Ravenwood to be known as Ravenwood South. The property is 12.33 acres. He is also requesting a rezoning to R3 and a Planned Development District to reduce lot width and depth and setbacks. Similar to the First Addition to Ravenwood plat, which was platted in 2002. GENERAL INFORIVIA'1TQN . Existing Zoning: R4 (High density residential) and R3 PDD (Medium-High density residenrial) Property Location: South of Fvst AddiHou to Ravenwood Lot Size: Approximately 12.33 acres Existing Land Use: Vacant Adjacent Land Uae And Zoning: Airport to the south, Fairgrounds to the east, Low to Medium density residential to the north and west. Comprehensive Land Use Plan: Mixed Use Residential Neighborhood Zoning History: The property was annexed to the Ltity of Hutchinson in April of 1998. Derrick Investments platted the property in Tune of 1998 with a mixed use residential on the cast and storage units with some single family residential on the west in the Airport Zones A and B. Since that time, the westerly portion of the plat was replotted and rezoned as Ravenwood West and the easterly portion was replotted as First Additicn to Ravenwood for single family development. Applicable Regulations: Subdivision Ordinance Section 12.10 Fees: The recently adopted bonding requiremeuts (section 12.20, subd. 1 (K)) was effective as of January 14, 2003. This requires that the developer provide. a bond or letter of credit in favor of the City, in tht amount equal to l00°k of the project improvements. The City also collects a 7°k cash escrow from the 5t~~a Preliminary Plat-Ravenwood Soutl- Bruce Naustdal Planning Commissiolx meeting -March 16, 2004 . Page 2 developer prior to construction. Both items are due prior to commencement of construction. if the developer is requesting the City of Hutchinson provide bonding for the project, that request must be submitted in writing. The parkland contribution in the R3 district is $175.00 per unit. SAC/WAC charges in 2003 are $2200.00 per unit (note this fee increases every year). This development is located in the electric service territory area, which places a charge of $800.00 pox unit. The about costs arc collected with the Luildittg permit fees. Dratoage/Grading This plat is part of a phased development, the stormwater pondiag design, road connections (Bluejay Drive) and the general layout have been anticipated and plan as other phases have been developed. However, the new grading and a recheck on the ponding capacity needs to be submitted. Alrpart Zoning As with the Ravenwood West plat, there is an area of Airport Zone B within the development. There are no house pads designated within Zane B and therefore, staff would request that they be stipulations within coveaartts for this plat that identifies the fact accessory structures or portions of the home may be placed in the area. If that would be done, the City would not have to have a "designated plot area" as we had with the western plat. There is sufficient area on each site to accommodate a home. Streets/Utllitles Bluejay Drive will be under construction this summer and will complete the connections to khe existing streets within the development. Similarly, a large sewer line extension which will be constructed from the east will be available to this area no later than August 1. Tltis sewer line will also serve the Ravenwood West area. The development to the north was granted with the reduction in front in side yard setbacks. There have been a few situations where the drainage pattern after home construction is not as the grading plan was contemplated. The Planning Commission should discuss whether the side yazd setback should be 6 or 8 feet. Recommendation: Planning Staff discussed the need for a Prcdevelvpmeat meeting with the developer, when preliminary grading and drainage plans have been evtttpleted. Staff expects the plans by next Friday, March 12. Staff would recommend the Planning Commission approve the request with the condition that staff review and provide a followup memo for the City Council to review at their next available meeting. Conditions should be as follows: 1. A letter requesting an improvement fox public bonding must be received. 2. Grading and utility plans must be reviewed prior to City Council review of the preliminary plat. 3. The timing of the constmetion of the homes on this property shall be determined in the subdivision agreement. • 4. A subdivision agreement must be executed at the time of final plat. 5. The setbacks shall be 20 feet in the front, 20 feet in the rear, and 8 feet on the side. cc' NaustdaUSorensen Properties, 1114 Blackbird Dr. J~4~~-. TO: Planning Commission k'ROM: John P. Rodeberg, Director of Engineering/Public Works RE: Ravenwood South "Draft" Preliminary Plan Review DATE: March 15, 2004 The following review is based on the preliminary grading and utility plan prepared by Otto Associates, dated 3/8/04. 1. This shall be considered a "draft" plan, with a completed plan required for final approval. a. The utility plan has no pipe or street grades, storm sewer sizing, rims or inverts noted. These must be completed prior to final approval. b. Adjacent "existing" grades/elevations, sidewalks and other features are not noted. c. No utility easements for utilities are shown 2. Lowest floor elevations below the required buildable flood elevation are prevalent. The HWL for the adjacent pond is noted at 1053.0, which relates to an adjacent (riparian) minimum floor elevation (Lots 12-23 of Block 1) of 1055.0. Since walk- outs are not proposed, reduction to 1054.0 for a lowest floor would be considered. Non-riparian parcels may have elevations 1' above the HWL, or 1054.0. 3. GENERAL: It appears as if site grading, street and utility plans can be feasibly provided for this site, and it is recommended that the plan be considered after the above referenced issues are addressed. , RECEIVED MAR 1 2 Tooa CAy of Hutchinson Depi. of P. Z. B B. J ~~~~ Cv°' ~~. a ~ ~ ~ ~, ~"v "~ ..?~~: i ~~ ~ '~~~ m „. S u a µ ~ rm _~..__~.~... r~ ~ ~ -~ _... ,~ _. _,...w. ~- G ' . r ~ r ~ ' a ~-~ ~ , w ~ ,...., ~ ~,.,.,r.. ~ ."'° ~~ f ^ v ~s ~~iac~~b~~~a~a~ia~"~ ~ ~ ~ fad- ~*=;-~- ,,~ -~ -.. ~ ~ ~ „„ tom" _ r~ I w, G ~r ~' 1 X~ ~~ 1 QTY :~r ~ x ~ J ~ ~~- ~', f~ -~ °"".~: -~-, ~j~ ~'._ ~ ,~' wt ,~, ^ ~-~, '~~ ._..m. _. ~ ~ yr ~~ ~ -~ C EE y ~:. 77 r~ ~ r~ ~'r ~~„ F- ~ ~ .~.~ G ~ 1~~ ~ ~ir. ~ «.... apf - ~, -~ ~ ~ „. `-, "'„~~~- _ ~~.~ ACS .~ ~ ~ ~« ..~ ~ I ~~ .r _ y, ~__, ~' .. ~ '~ y', ~ 9 p ~ ~ ,~"' ~ ~,~. ~ ~ Y ~ _.~ ~ ~ I ~„- e ~~ ~- ~ ~ ~~ i rs stagy y ~'~ .e r' • '~, .~ ~ _ r +~ +~,~ twwrn~mw.iup~ r~rp~rv ynsa,~ °'~_ G ~} ~k ~ .. _ ___._.__..~ . _ ,,v. t I g q Jy 'wn ~1e *w4 1' ~ y ~~~ r ~, p ~,. .~.,. ,.. y .... _ .___._...._~....~... ..v....~..__._.__...__._~_~.._..... __, w.. .. _-_.~mm._m~~~~.~ RESOLUTION NO 12355 VARTANCF, REQUESTER BY GOF.BEL FIX'I'UI2E COMPANY TO REDUCE FRUNT YAILD 5ETBACT{ TO CONSTRUCT AN OVERIIANG ONTO ANON-CONFORMING BUILDING LOCATED AT 528 DALE S'T'REE'T' S.W. BL I'1' ItESOLVI;D BY T1IE CITY COUNCIL OF THI; CI"fY OF IIU'fCHINSON, MN: FINDINGS 1. Cioebe] Fixture Company, pzoperty owner, applied for a variance to reduce front yard setback of 30 feet for construction of an overhang addition onto anon-confvzming building located at 528 Dale Street S.W. Legal Description: That part of Lat Seventy-three (73) of Lynn Addition to Ilutchinsan, Minn., described as follows, to-wit: Beginning at the,Suutheast Corner ofsaid Lot 73, thence West slang the South line ofsaid Lot 73, 407.88 feet; thence North 297 feet; thence East 546.64 feet to th a center line of th a street (and the East line of said Lat 73) ; thence in a Southwesterly direction along said center line and the East line ofsaid Lvt 73, tv the Southeast Corner of said Lat 73, being thepvint of beginning; EXCEPTING ThTEI~EFX DM TIfE 1G'OLLOWING DESCRIBED TRACT, TO- WIT: Ieginning at the Southeast Corner of said lot 73, thence West along the South line of said Lot 73, ~br a distance of I58 feet tv a paint; thence North 72h feet; thence East to the East line of said Lot 73 (being the center of the street) thence South 26'/: degrees West, along the center line v the street, and the East dine of said Lot 73 tv the Southeast Corner thereof, eing the point of beginning. ALSO: Commencing at a paint on the West line afLat 7.i of Lynn Addition tv Hutchinson, Minn., which said paint is 297 feet North of the South west Corner of said Lat 73; thence Northerly along the West line of said Lot 73, for a tstance of 72 feet; thence Easterly an a lineparaldel with the North line ofsaid Lot 73 tv a point on the West line of Dale Street, and which said point is 309 feet NorthoftheSouthCineofsald ut73;thenceSatttherlyalongtheWestline of Dale Street, far a distance of approximately Il feet, more ar less, to a point due East of the. point ofbeginning; and thence Westerly an a line parallel with the North line of said Lot 73, to the point of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and antrctpated traffic conditions, and the cffect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in hazrtrony with the general purpose and intent of the Zoning Ordinance and the Conrprchcnsive Plan. . CONCLUSION The City Counci] hereby approves the variance based on the building was constructed before the zoning ordinances were in place, but approves the variance with the following conditions: 1. Roof drainage must be directed into the intake and not over the sidewalk on the ~f~~ ?2csolution No. ]2355 Goebel Fixture Co. March 32, 20D4 Page 2 south side. 2. 1'~ire comiections and Knox Box must be accessible during and after consriuction. 3. Attention must be paid to truck access during construction. (Thew have been challenges in the past with the loading dock that is located on the northern portion ofthe building. Additional construction equipment at the site will complicate that issue.) Adopted by the City Council this 23rd day of March ,20D4. ATTEST: Gary D. Plotz City Administrator Marlin 17. Torgerson Maynr ,~~ Hutchinson City Center r~ L vl nay stnret sE rtutchinsun, MN 35350.2322 320.387.3131/Fex 320.234240 ME1-dORANDUM DATE: March 18, 2004 TO: Hutchinson City Council FROM: Hutchinson Planning Commission SUBJECT: VARIANCE REQUESTED BY GOEBEL FIJCTURE TO CONSTRUCT AN OVERHANG ONTD A NON-CONFGRMING BUILAING WHICH ENCROACHES INTO THE 3D FOOT FRONT YARD STBEACK LOCATED A 528 DALE ST $W Pursuant to Section 8.14 of Zoning Ordinance No. 464, the Hutchinson Planning Cvrmnission is hereby submittirtg its findings of fact and recommendation with respect to the aforementioned request For a variance. HIS The applicant is requesting a variance tv construct a roof overhang encroaching into the 30' front yard setback located at Goebel Fixture Co. The existing building is non-confo++*+inya. The unique circumstance is the building was cvustmcted . be£orc the present ordinances were in place. They state the hardship as the 37 year building is in need of improvements. INGF~S ( Pt'CT 1. The required application was submitted and the appropriate fcc paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on March 4, 2004. 3. At the public hearing held, nv neighbors were present to object . CO NDA T1re Planning Comtnission voted to unanitnously recommend approval of the variance with the fotlowing conditions; 1. Roof drainage must be directed into the intake and not over the sidewalk on the south side. 2. Fire connections and Knox Box must be accessible during and after constmetion. 3. Attartion must be paid to buck access during canstrncHon. (There have been challenges in the past with the loading dock that is located on the northern portion of the building. Additional conshuction equipment at the site will complicate that issue.) Respectfully submitted, Dean Kuchof£, Chairman Hutchinson Planning Cvrnntission CITY OF HUTCHINSON PLANNING STAFF REPORT Prepazed By: Planning Staff: Brad Emans, Dolf Moon, Dou Nelsozt, Lisa McClure, Jean Ward, Johu Rodeberg, P.E., John Webster, John Dlson, Lenny Rutledge, Barry Greive, Mark Sehnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Joe' Nagel, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz To: Hutchinson Planning Commission bate: March I, 2004 -Meeting Date: March 16, 2004 Applicant: Goebel Fixture Company, property owner VARIANCE Brief Description The applicant is requesting a variance to construct a roof overhang encroaching into the 30' front yard setback located at Goebel Fixture Co. The existing building is non-conforming. The unique circumstance is the building was constmcted before the present ordinances were in place. They state the hardship as the 37 year building is in need of improvement. GENERAL INFORMATION C~ Existing Zoning: Il (Light Industrial) Property Location: 528 bale St. SW Loi Size: N/A Existing Land Use: Indushial AdJacent Land Use And Zoning: Low to Medium Density Residential Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: The property was purchased in 1935 There was a variance approved in 1978 to consmrct a warehouse. Applicable Regulations: Section 8.14, I-Iutchinson Zoning prdinance SPECIAL INFORMATION i Transportation: Dale Street SW Parking: t]ffice buildings less than 20,OD0 sq. ft. - 5 spaces per 1,000 sq. ft. Office buildings more than 20,000 sq. ft. - 4 spaces per 1,000 sq. ft. Manufacturing - 1 space per employee on principal shift ~4~ 'Variance Goebel fixture Company Planning Commission- March 16, 2004 Page 2 2 spaces per 1,000 sq. ft. Warehouse - 1 space per employee on principal shift 1 space per 2,000 sq. ft. Analytic and Recommendation: The Planning Staff would recommend approval of the request noting the hardship as the building conswction before ordinances were in affect. The Staff would have the following recommendations: 1. Roof drainage must be directed into the intake and not over the sidewalk on the south side. 2. k'ire connections and Knox Box must be accessible during and after construction. 3. Attention must be paid to truck access during construction. (There have been challenges in the past with the loading dock that is located on the northern portion of the building. Additional construction equipment at the site will complicate that issue.) LJ Cc: Dick Goebel, 528 Dale St. SW Brent Christensen, 19456 Omega Ave .~C~ CERTIFICATE DF SURVEY FDR GOEBEL FIXTURE CD. Part of Lot 73, LYNN ADDITION TO HUTCHINSON. I ]"L, This. survey yhow~ the locvtlvn o! the exislinq ••77Q,},. bulldlnq In rely}Ion to the we Sterly righr ar way ~.- 'r'/q r'. Ilne of Vole Sveer In pprl o} Lat 73, LYNN J ADDITION TO HUTCHINSON. _.-_ ~ gVE~U~ _,_ _ WOODWILL 5UBDIVISION ~'~_ _ ~~. ~_ ~~- srr~n w. er wogoraL sxeomarul_ --_ xerm nm of mr Baum aW nn ! a iTHM PBCRprI ` ~~ lp Wany Contteb leedlnq pmry Emrgnee Cttivrn Wan ^~ ~ ezlannq amldlnq O~ LOT 73 ~~Z v Ezlallnq House Enrrencn S mrm s a1 mr arum Ile Mr x Mr 1J. irNN •WRIOB i /r I PEUx1ex wro suminHq HVrpNN90H MM s~ N O 10 p0 40 see/I //1 /ee/ /r 4~ / , ;' ~' 2 /~ 3 ~ (/~ ~G7 V ~O Q rr~^ vJ JUUL ROAD SW ~ ~ ~ ~~ ~ ~ ~ r ~ r 'r 4 % I Mr•nr e•rrtl> rh•r rbra Survq• Ilan u p ep erl ven pr •Par •d 6r mr unen mr dbu•r n uuporlr ren and roar I •m n vury rlenn•rd Lena evrvrer ynd•r rb• IeW. e1 rM Er•In.g1 Mlnnuue. r ~~~ ~ / Jr r P Buren ~~ ( O.r.: ~~.f/ A~~ ~ODy ll.. r,..~y.~~ JOB RID. 0902'! Wf P-323 IB 4 J~~~ ~7_ELEY,y~tl~i~t ~ZRIGHt ELEVAtloN vv~r ~~ - erEGTlb MD ,®.® OR FrpCN Rq:FIIY. ~o~g~~ ' ~fXTURE COMPANY IXiBTR~G BRICK ~~.~ DOOR EX15F11~ HUlLDING THESE DRAWINGS ARE THE PADPEATY OF 7HF DESIGN Z AND AAE PRGTECTED BY rEDERAL COPYRrGHT 1xW. ANY UNAITTHURIZED USe ~7R AEPRODIlCT10N Q} THESE PLANS i5 PRQNlrlrrtn uv , .... i f ~ EXlSTIt~ICs BLIILDfhICs F%fBtRY' E%IeT4G WALK WAT DRNEW6Y I I ? ' XI~TiG ~ E%BtlG WNpLW -_ . -.-.ExBtN3 WNDOW I~bJILp pRBtVJCs PLANtER BOx T-~ r- r--~ r--~ ] 3 3 y 1 I I I 1----1 -~----------------------------- J----1 J L- J ~ l -J L -J NEY1 pQiJ'r!0 PRONOE r~EYi CQITfC Pdi pNDE FLbiPYe A4 RFAD BY CCOE F~TPYa6 A6 REO'p 6Y ~'ypg 6'•3' 79'•I' a.a ~~_ FLOOR PLAN I SGALE: Vd' . I'-~' rx~sE DR ~ {' ~ ` ' r AND ARE A }EDERAt RD CDA - r~ , ANY UNAUTHD. HESEp~DDUC, 8Yl,,fn, ANSI, RESOLUTION NO. 12356 RESOLUTION APPROVING A CONDITIONAI, USE PERMIT REQUESTED BY ROBERT POWELL, PROPERTX OWNER, TO ALLOW REMODELING OF ANON-CONFORMING BUILDING IN TFIE I/C DISTRICT LOCATED AT I94-4T" AVE. N.E. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS Robert Powell, property owner, NAPA store, has applied for a conditional use permit to allow him to remodel a.non- confonningbuilding in the UC District located at 194'" Ave N.E. LEGAL DESCRIPTION: The East Eighty-four (84) feet of that part of Lot Dne (1) in Block Nineteen 19), Townsite off Hutchinson, North Half,1}anngg ortherly of a line paral el to and 'Irvenry-three (23) feet distant rtatrlterly from the center line of the main line railroad track of the Mier<tesota Western Railway Company as the same is described in the deed rtxorded in Book 88 of Deeds, page 101, in the office of the Register of Deeds in and for McLeod County, Minnesota, all according to the plot thereof on file and of record in the office of the Register of Deeds in and for Mcleod Gounry, Minnesota. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants ofthe surrounding ]ands, existing and anticipated treffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Counci] has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. The loading dock must be removed prior to 2006. 2. The Ciry will work with the applicant to relocate the loading dock through a lease arrangement on City property. 3. The conditional use does not allow for further extensions or enlarging the. footprint of the building. 4. The conditional use permit considers remodeling for an auto parts store, which would be deemed a "trade or service" business within the UC Zoning classification. 5. The conditional use permit is valid for 6 months, unless an extension is approved. Adopted by the City Council this 23rd day of March, 2003. ATTEST: L .J Oary D. Plotz City Administrator Marlin D. Torgerson Mayor 5 C~~`1 G DATE: TO: PROM: Hutchinson City Council Hutchinson City Center MEMORANDUM lll Hassan Street SE Hutchingpn, MIN 55330.2322 320-587.5151/Fax 320.234.47Aa Hutchinson Planning Commission SUBJECT: CONSIDERATION OF CONAITIpNAL USE PERMIT REQUESTED BY ROBERT POWBLL TO REMODELA NON-CONFORMING BUILDING LOCATED iN THE UC DISTRICT AT 194-4TH AVE. NE Pursuant to Section 6.07 of Zoning Ordinance No. 464, the Hutchinson Planning Corranission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use petrrrit. HISTO The applicant has requested a Conditional Use Permit to remodel the interior of a non~onfortning structure. The Conditional Use Permit is needed to deviate from the recommended setback guidelines in the UC District and to permit the use within the district as every use is defined as a conditional use. The City Code distinguishes anon-conforming use from a nonconforming structure. The non-conforming use has limitations in the costs by which a building may be improved. A nonconfornvng stmcture (i.e. not meeting setbacks), can be altered if the use of the structure is changed to one permitted within the district in which it is located (Section 4.04 ,Zoning Code). The conditional use permit will provide the structure to be an approved use and therefore, the property owner would be able to improve the interior of the building. (Note location of building on survey. ) FIND GPI 1 S OF FACT 1. The required application was submitted and fee were submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on March 4 , 2004 3. There were nv neighboring property owners present at the public hearing objecting to the inquest. RECO~M IENDATION The Planning Commission unanimously voted to recommend approval of the conditional use permit with the following conditions: I . The loading dock must be removed prior to 2006. 2. The City will work with the applicant to relocate the loading dock through a lease arrangement on City property. 3. The conditional use does not allow for further extensions or enlarging the footprint of the building. 4. The conditional use pemrit considers remodeling for an auto parts store, which would be deerr~d a "trade or service" business within the UC Zoning classification. 5. The conditional use permit is valid for 6 months, unless au extension is approved. Respectfully submitud, Dean 1Circhoff, Chairman Hutchinson Planning Commission •ec: Robert Powell, 1119 Lewis.Ave. Printad on mcyclad pps - r ~C~C'I March 18, 2004 CITY OF HUTCHINSON PLANNING STAFF REPORT To: Ilutchinson Planning Commission Prepared I3y: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Jean Ward, John Rodeberg, P.E., Jvba Webster, John Olson, Lenny Rutledge, Barry Greive, Mark 5chnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: March 1, 2004 -Meeting bate: March 16, 2004 Applicant: Robert Powell, NAPA, property owner CONAITIONAL USE PERMIT Brief Description The applicant has requested a Conditional Use Permit to remodel the interior of a nonconforming structure. The Conditional Use Permit is needed to deviate from the recommended setback guidelines in the I/C District and to permit the use within the district as every use is defined as a conditional use. T'he City Code distinguishes anon-conforming use from anon-confomtittg structure. The non-conforming use has limitations in the costs by which a building tnay be improved. A non~vnforming structure (i.e. not meeting setbacks), can be altered if the use of the structure is changed to one permitted within the district in which it is located (Section 4.04 Zoning Code). The conditional use pemtit w(11 provide the structure to be an approved use and therefore, the property owner would be able to improve the interior of the building, (Note location of building on survey. GENERAL INFORMATION ExIsting Zoning: UC (Industrial Commercial) Property Locatioa: 194 - 4th Ave. NE Lot Size: Approximately 89'X84' Existing Land Use: Commercial -Auto parts stare Adjacent Land Use And Zoning: Industrial Commercial, I3wy 7 East and the Crow River Comprehensive band Use Plan: Commercial Zoning Ilistory: The building does not meet the recommended setback guidelines in the UC District. Applicable Regulations: Section 6.07, Hutchinson Zoning C7dinance SC~~u Conditional Use Permit Robert Powell -194-4`h Ave. NE Planning Commission-117(arcb 16, 2004 Page 2 SPECIAL INFORMATION Transportation: Hwy 7.)~ and 4'" Ave. Parking: Retail businesses require 5.5 spaces per 1,000 sq. ft. All parking areas arc within rights of way. Analysis and Recommendation: Staff discussion centered around the proposed plans for Hwy 7 and the loading dock located on City rightrof--way. There is a map attached that indicates the Highway 7 information in relation to the building. In light of that project, the loading dock will need to be moved. The City will work with the property owner to relocate the loading dock area to the rear of the building (south) if the City gains ownership of the railroad right of way. Planning Staff would recommend approval of the request subject to the following conditions: C~ 1. The loading dock must be removed prior to 2D06. 2. The City will work with the applicant to relocate the loading dock through a lease arrangement on City property. 3. The conditional use does not allow for further extensions or enlarging the footprint of the building. 4. The conditional use permit considers remodeling for an auto parts store, which would be deemed a "trade or service" business within the UC Zoning classification. 5. The conditional use permit is valid for 6 months, unless an extension is approved. Cc; Robert Powell, 1119 Lewis Ave. Kelly Bnudrhvrst,lvINDOT 5L~~~-1 ~ ~.,. r:r ~... , - ., jd c.iry I>b F°vDr ~ `\ ~ ~~P~ ~ ~F~~ -. E n! ..,~ 84 E ~~.., Bld .., 9 G >> Ty.e}' F ~P~dP' ~o~ :~ / •...- 8g'p0.. i;h -',~ e o~ ~~n T E c ~° k McCOMBS-KNUTSON ASSOCIATES, fNC. .onu.n.t trcrmet ~ use m.........~.. ...-_.° 0 ~ ~i3 m +rn !~ 9 ~~itdrn 9 - ro rn m i~ ~./ .k~~ h $ide M`4jlr _ _ n I~ -C [~-~''~~ J 1'T1 k~~~~` f~ 1 T ~2y ?'~" 1 1 Cf y N ~ I O 9~T ~ I f~~ •~ ~ ~ w~ D \ fi ~~~ x gr s ?~ g ._ y N O m f C ~ r b p~ yy~, N .17 Gf `~ ~~ ~ ' ,~~ ~,~ \`` `~` S~ 4 Na ~ PQ V N 4'•s ~ _ FAX ND. P. D2 7 ~ '~ CB Ile i MH C3 ~ --~- ~pe~` ~~G1N ~~~J~I RESOLCJI'ION NO 12357 VARIANCE RRQUE51'ED B"Y" STEVk;N AND 7RNINE NORllQUIST TO REDUCE k'RONT'YARD SETBACK LOCATED AT 545 T-IIDDEN CiRCi.F., S.W. F3E IT IZESOLVEll BY TI3E CITY COLTNCLI.. OF THE CITY OIL IIUTCIIINSON, MN: PTNDINGS 1. Steven and 7eaaine Nordquist, property owners, have submitted a request for a variance to reduce front yard setback on a portion of the entry from 2S feet to 22 feet to construct an overhatag over the current front entry to the home located at 545 Ilidden Circle S.W. Legal.Descriptlon: Lot Eight (8) in Black pne (I) in Betker's Second Addition 2. The City Council has considered the recommendation of tine Planning Comrrtission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anhctpated traffic conditions, and the effect on values of properties to the surrounding area and the effect of the use on the Comprehensive Flan. 3. The Council has determined that khe proposed use is in harmony with the general purpose and intent of the Zgning Ordinance and the Comprehenstve Plan. CONCLUSION The City Council hereby approves the variance based on the unusual shaped lot. Adopted by the City Council this 23rd day of March ,2004. ATTEST: Gary D. Plotz Cily Administrator r~ Marlin D. Torgerson Mayor )~c Hutchinson Ctt Center DATE: March 18, 2004 111 Hassan Street SE Hutchlnvon, MN 55350.2522 320.5875151l1~ 320-234.4240 MEMORANDUM TO: Hutchituon City Council FROM: Hutchinson Planning Commission SUBJECT: VARIANCE REQUESTED BY STEVE AND JENINE NORDQUIST TO REDUCE FRONT YARD SETBACK ON A PORTION OF ENTRY FROM 25 FEET TO 22 FEET TO CONSTRUCT AN OVERHANG OVER CURRENT FRONT ENTRY TO HOME LOCATED AT 545 HIDDEN CIRCLE SW Pursuant to Section 8.14 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY The applicants are requesting a variance to reduce front yard setback from 25' to 22' to construct a 5 foot by 10 foot overhang over the front entry of the home. One side of the overhang dots not cvnfonm with the 25' front yard setback. They state the hardship as the west facing unsheltered entry has resulted in damage to the dwelling and causes safety concerns. The unusual circumstance of the lot is the pie shaped lot on a cut-de-sac. FINDINGS OF FACT 1. The required application was subnnitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on March 4, 2004. 3. There were no neighboring property owners present at the public hearing objecting to the request. RECO TION The Plann~nv Conunission nnsn;mously voted to recommend approval of the variance . Respectfully submitted, Dean ICircho£f, Chairman Hutchinson Planning Commission cc: Stevan and Janine Nordquist, 545 Hiddar Circle SW r J L Printed oo mcyckd paper - ,~ CC1~ CITY OF HUTCHINSON PLANNING STAFF REPORT C~ To: Hutchinson Planning Commission. Prepared By: Planning Stafi': Brad Emans, boll' Moon, bon Nelson, Lisa McClure, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrlch, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Joe Nagel, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumefz Aate: March 1, 2004 --Meeting Date: Match 16, 2004 Applicant: Steven and Jenine Nordquist, property owners VARIANCE Brlet Aescriptlon The applicants are requesting a variance to reduce front yard setback from 25' to 2~' to construct a ~ foot by 10 foot overhang over the front entry of the home. One side of the overhang does not conform with the 25' front yard setback. They state the hardship as the west faerng unsheltered entry has resulted in damage to the dwelling and causes safety concerns. The unusual ciroumstance of the lot is the pie shaped lot on a cul-de-sac. GENERAL INFORriIATION Existing Toning; R2 (Low to Medium ]Tensity Residential) Property Location: 545 Hidden Circle SW Lot Size: Approximately .5 acre Existing Land Use: Single Family Residential AdJacent Land Use And Zoning: Low to Medium Density Residential Comprehensive Land Use Plan: Traditional Residential Neighborhood Toning History: The home was constructed in 1993. There were no zoning issues at that time. Applicable Regulations: Section 8.14, Hutchinson Zoning Ordinance SPECIAL INFORMATION Transportation: Hidden Circle SW Parking: N/A 5~~-~ .. ,~ ~-- aCK I. C~ J 1 _ 6a e ~ \\ U a~.pz Z 11.1 Q a e~ BETKER'S SECOND ADDITION ~ . rr.a S89°17'S4'E 115 75 !S I 1 I I :s.,. 1 I I iii vy rp,S .r°.r39.06 ns. ro i. ~r~.rrs.a. .rz.a ~~.i. M 22 .r~.s ~ ~ ~ Z v GAR4GE ~ FLOOR \ \ 72.4 \ I ~ ~ ~ n W 171A1 _ v ; N rv O I . 25 z _ ~ r~.r. 4 4 m ~ /! w^~ ` N ~ n ~ ~ ~ M ro.~/ _ N ~ as rs.l. .n.ol ti.,re,s •rae c~ Q ~. ri.a a`t W 3 06 ~' ae IW ~( . n.s W M ri.Pa ~ \ ~ M ~= ~ ~ ~6.M1 r\ r ~. e 1 7Q S) ~ ..r~ ~9 15 ~ ~ ° 9 ~ ~6 r,, ~ ~ ~ •a ~ I ~ ~ ~ ~ \\vl - ro' e BENGM MARK Top of curb (paint spot) Elev. =1069.76 t 70.01 + ~e. .r~.p ~~ (69.0) ~~ ~ i • donates Iron monument found o dandtea Iron monument set F denotes exlsting spot elevetlon ( )denotes proposed eleratlon ~rr.e OUILOING PERMIT SURVEY FOR 8 E T K E R B U I L n E R S 1 hereby certify that this survey ves preperad b7. ma or under my dlreGt supervlalon end that 1 en a duly Licensed Lend Surveyor under the lays oT the State of Minnesota. ~~,~ _ n n ~ ° q n Wlllerd Pelllmn, lldanaa No. 9626 Gete H o/ PELL INEN L><NO SURVEYING Nutchlnaon Mn Scele: 1 Inch - 3p feet. soak IY 5 Pege ~~ ~~ ~• 9 3 0\74 ~C l~ ~, r~i PUBLICATION NO. ORDINANCE NO. 04-373 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF TIIE CITY OF I•IUTCIIINSON FOR A PROPERTY TO BE REZONED FROM Rl TO I-1 AS REQUESTED BY THE IIUTCHINSON EDA (WETHERALL PROPERTI~ THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: WHEREAS, the following described real property is hereby rezoned from ltl (Single Family Residential) to I-1 (Light Industrial) as requested by property owner: LEGAL DESCI2I PTI ON : That part of the West Half of the Northeast Quarter of Section S, Township 116, Range 29, McLeod County, Mintesota and that part of Lot 7 of the Auditors Plat of the West Half of said Section 5 described as beginning at the Northeast comer of Lot 8 of said Auditors Plat; thence on an assumed bearing of South along the East line of said Lot 8 a distance of 719.75 feet to the centerline of a township road; thence South 64 degrees 04 minutes East along said centerline a distance of 944.21 feet; thence North a distance of 1142.40 feet to a point bearing East from the point of beginning; thence West a distance of 849.13 feet to the point of beginning. ANA That part of the West Half of the Northeast Quarter of Section S, Township 116, Range 29, McLeod County, Minnesota described as commencing at the Northeast comer of Lot $ of the Auditors Plat of the West Half of Section S, Township 116, Rouge 29; thence on an assumed bearing of South along the East line of said Lot 8 to the centerline of a township road; thence South fi4 degrees 04 minutes )?ast along said centerline a distance of 944.21 feet to the point of beginning of the parcel herein described; thence continue South 64 degrees 04 minutes East along said centerline a distance of 81.18 feet; thence North a distance of 1177.90 feet to a point bearing East from the Northeast comer of said Lot 8; thence West a distance of 73.00 feet to a point bearing Notch from the point of beginning; thence South a distauce of 1142.40 feet to the point of beginning. . ANA That part of Lot $, Auditors Plat of the West Half of Section 5, Township 116 North, Range 29 West, according to the map on file and of record in the office of the County Recorder, McLeod County, Minnesota, lying south of the north line of MCLEOD COUNTY HIGI3WAY RIGHT OF WAY PLAT ND.47, according to the recorded plat thereof. Said part of Lot 8 being Parcel l of said MCLEOD COUNTY HIGHWAY RIGHT OF WAY PLAT NO. 47 y(cl~ Ordinance No. 04-373 Wetherall Property April 13, 2004 . Page 2 WHEREAS, the City Planning Commission and City Council have considered the effects of rezoning this piece of property; WHEREAS, there are certain parameters that will make this rezoning appropriate for this area; THEREFORE; the City hereby officially rezones this property to I-1 and it shall take effect upon publication of this ordinance; Adopted by the City Council this 13`s day of April, 2004 ATTEST: Gary D. Plotz City Adtuiuistrator LJ Marlin D. Torgerson Mayor .~Cc~c~ C RATE: March 18, 2004 IIutchinson Cit Center 111 Hassaa Street SE Hutchinson, MN 55350-ZSZZ 320-55-l-5157/Fex 320.134-4240 MEMORANbiIM Tp; Hutchinson City Council FROM; Hutchinson Planning Cotnntission SUBJECT: CONSIDERATION OF REZONING OF PRDPL+RTX PROM R] TO I-1 REQUESTBD BY THE HUTCHINSON EDA Pursuant to Section 6.05 of Zanirig Ordinance, Chapter 11, Hutchinson City Code, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for rezoning. HISTORY The applicant is requesting to rezone recently annexed property from Rl (Single Pamily Residential to I] (Light Industrial) For the purpose of industrial expansion to the City. The property is located on both sides of 5 Ave. SE and was lmown as the Wctherall property which is approximately 15 acres. pITI~INGS F F . 1. The requued application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hute n Leade on March 4, 2004. 3, A public hearing was held at which time there were no neighboring property owners present objecting to the request. RECOMMENDATI The Planning Commission unanimou3ly voted to approve the rezoning. Respcctfially submitted, Dean Kirchoff, Chairman Hutchinson Planning Commission C~ cc: Hutchinson EDA CITY OF HUTCHINSON PLANNING STAFF REPORT ~.J r~ L Ta: Hutchinson Planning Commission Prepazed By: Planning Staff: Brad Emans, Dolt Mooa, Don Nelson, Lisa McClure, Jean Ward, John Rodeberg, P.E., John Webster, Jobn Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Jae Nagel, Dick Nagy, Julie Wiscbnack, AICP, and Bonnie Baumetz Date: March I, 2004 -Meeting Date: March I6, 2004 Applicant: Hutchinson EDA, applicant City of Hutchinson, property owner REZONING p'ROM RI (Single Family Residential) TO I-1 (Light Industrial) Brief Description The applicant is requesting to rezone recently amtcxed property from Rl (Single Family Residential) to Il (Light Industrial) for the purpose of industrial expansion to the City. The property is located on both sides of 5'" Ave. SE and was known as the Wetherall property which is approximately 15 acres. GENERAI. INFORMATION Existing Zoning: Rl (Single Family Residential) Property Location; Wetherall property located along 5'" Ave. SE Lot Sine: Approx. 15 acres Existing Land Use: Agricultural AdJacent Land Use And Zoning: I-2 (Heavy Industrial) and Agricultural Comprehensive Land Use Plan: Industrial Zoning history: The property was annexed to the City of Hutchinson in becember of 2003. Property annexed to the City automatically comes into the city as Al. Applicable Regulations: Section 6.05 Rezonings SPECIAL INFORMATION Transportation: Sw Ave SE ,~jC~~ ~ ~-. Rezoning Request Hutchinson EDA . Planning Commission- Nlarch 16 , 2004 Page 2 Parking: N/A Analysis and Recommendation: The Planning Staff would recommend approval of the request, as it is consistent with the Comprehensive Plan. The property will be platted to allow for amFtmcti~n of a building for induatriu] usc. The plans will be completed shortly and a subdivision application will follow. 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Y~JEST FORM Utilize this form iut all casts that escei NAME Conference rrame or puapose of travel __ Destination Monro Total estimated travel cyst (including ] .: Overnight stay?. YES XX NO ^_ BUDGET STATU~s ' Is the above conference/seminar budge! . Estimated amount of travel budget ran^:. • C SH ADVAN REQUESTS: Upon return, attach all receipts to a co, department. Amt Requested $ check p:~; C { Amt Requested $ check ps: Amt Requested $ check P~a: Amt Requested $ ch~k p~:: " Mail Check (include registration forms APPROVAL ' Departmesn Director's Approval`... Finance Director's Approval rking day DEPT Ce tral Garaet DATE: D3/l)4/04 rvsteel Snow & Icc Training Scb2lo __ Estimated Mileage ~ n/8 als & registration) ,caving 04LL4/0.,. Date R 4/16/0 current year? YES l~C7C ,~ NO "ore this request $ pease report. Cash advan ~e checks 'will be returned to your Purpose Purpose Purpose Purpost Return check to de ~artmerit ~~.. ," °=aunt 'ode _City Administrator's Ap~:roval • PROVIDE THIS CDMPLETED FOR.. DEPARTIvIENT 7 DAYS PRIOR TU TRAVEL POLICIES 3.22 AND 3.2.. ~'i WITH REGISTRATIO 7 FORMS TO FINANCE AVING OR D~. "'E OF (ONF7~R.ENCE. REFERENCE CITY ~(~\ Hutchinson City Center i 111 Hassan Street SF: Hutchinson, MN 55350.2522 320-587-5151Tax 320-234-0240 To: Mayor and Council From: Melissa Starke Date: March 18, 2004 Subject: On-Sale Liquor Licenses/Club Liquor Licenses The following establishments have applied for 2004 liquor licenses. The appropriate paperwork has been submitted and investigations of the premises have been conducted by the Fire Department. Please approve the following licenses: On-Sale lntoxicatinp Liquor License Gold Coin Flyers/Fli Tops Bar & Grill . Lamplighter Lounge II Main Street Sports Bar Applebee's Neighborhood Grill & Bar Best Western Victorian Imr Sonora's Mexican Restaurant Club On-Sale Intoxicative Liauor License erican Legion Post 96 Crow River Golf Club Elks Lodge VFW Post 906 Wine License Bavarian Haus i'iinied un rc ycleJ pn~nr - ~ r~\ • RESOLUTION NO. 123134 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO.6 PROJECT NOS. 04.06 8 04-07 WHEREAS, it is proposed to Improve various streets within the City of Hutchinson Minnesota by Improvement of 04-06 Echo Drive SE from TH 7 to Freemont Ave SE by construction of storm sewer, sanitary sewer and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, restoration and appurtenances; and 04-07 Echv Circle SE from Echo Drive to termini by construction of storm sewer, sanitary sewer and services, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and WHEREAS, it is proposed to assess the benefited property for all qr a portion of the cost of the improvement, pursuant tq Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering fvr study and that he Is Instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or In . connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 23rd day of March, 20tH. Mayor City Administrator C~ S ` ~l HUTCHINSON ENGINEERING~PUBLIC WORKS DEPARTMENT Hutchinson City Crntec / 111 FIassan Sfrcet SE,/ Hutchinson'MN 55350-2522 / 320-234-4209 / FAx 320-234-4240 ENGxNEER~NG REPORT TO: Mayor and Clty Gauncll FROM: John P. Rodeberg, Director of EngineeringlPublic Worka pATE; March 17, 2004 SUBJECT: LETTING NO. tiIPROJEC7 NOS. 04-06 & 04-07 C~ I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. 04-06 Echo Drive SE from TH 7 to Freemont Ave SE by construction of storm sewer, sanltary sewer and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, restoration and appurtenances; and p4-07 Echo Circle SE from Echo Drive to termini by construction of storm sewer, sanltary sewer and services, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and ESTIMATED COST D4-07 TOTAL Gonatructlon Cost $450,000.00 $100,000.00 $550,000.00 Land Acquisition $62,000.00 $0.00 552,000.00 TED TOTAL $620,D00.00 $125,000.00 $745,000.00 ~~ . RESOLUTION NO. 12385 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO.O • PROJECT NO3. D4-OB & 04-07 WHEREAS, pursuant to a resolution of the Council adopted March 23, 2004, the Director of Engineering has prepared a report with reference to the Improvement of 04-Ot3 Echo Drive SE from TH 7 to Freemont Ave SE by construction of storm sewer, sanitary sewer and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, restoration and appurtenances; and 04_p7 Echo Circle SE from Echo Drive to termini by construction of storm sewer, sanitary sewer and services, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and said report was received by the Council on March 23, 2004. NOW, THEREFORE, BE Cf RESOLVED BY THE GITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Gouncil will consider the improvements of such streets In accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of 57'46,000.00. 2. A public hearing shall be held on such proposed improvements on the 13th day of April, 2044, In the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required bylaw. Adopted by the Hutchinson City Council this 23rd day of March, 2004. Mayor Administrator `~~.~ . RESOLUTION NO. 12382 RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING N0.4 PROJECT NO. D4.04 WHEREAS, it is proposed to improve various streets within the City of Hutchinson Minnesota by improvement of 5th Avenue SE/Industrial Park from Railroad Crossing to the East Approx. 1,000' by construction of storm sewer, lift station, forcemain, sanitary sewer and services, watermain and services, restoration and appurtenances; and WHEREAS. it is proposed to assess the benefited property far all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE GITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT. the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council In a preliminary way as tp whether the proposed improvement is feasible and as to whether it should best be made as proposed yr in connecticn with some other improvement, and the estimated cost of the Improvement as recommended. Adopted by the Council this 23rd day of March, 2004. C~ C~ Mayor City Administrator ~~~> . HUTCHINSL7N ENGINEERING~PUBLIC WORKS DEPARTMENT tIutclilnson City Cente[ / 711 I-lessen Sfrcer SE / I~Iarchinson MN 55350-2522 / 320-2344209 /Fax 320-234-424D ENGINEERING REPORT Tp: Mayor and CIty Council FROM: Jahn P. Rodeberg, l]irector of Engineering/Public Works DATE: March 17, 20D4 SUBJECT: LETTING NQ. 4/PRQJECT N0.04-04 I have studied the following areas and find that the proposed protects are feasible and recommend they be constructed. Project No. 04-04 5th Avenue SE/Industrial Park from Railroad Crossing to the EastApprox. 1,000' by construction of storm sewer, lift station, forcemain, sanitary sewer and services, watermain and services, restoration and appurtenances ESTIMATED COST 04.04 TOTAL r:nnstruction Cost $200,000.00 $200,000.00 n lJ ESTIMATED ESTIMATED FUNDING Assessable Cost peferred Assessable Coat City Bonded City ~. WaterlSewar Funds City -Parking Lot Fund City - TIF MSA TOTAL $30,000.00 $14,OOD.DO $8,000.00 $250,OD0.00 04.04 S1 AL $160,000.00 $O.OD $0.00 $D.OD $0.00 $sSD,aao.Do ~~~~ RESOLUTION NO. 72383 RESOLUTION RECEIVING REPORT AND CALLING HEARING DN IMPROVEMENT LETTING NO.4 PROJECT N0.04~04 WHEREAS, pursuant to a resolution of the Council adopted March 23, 2004, the Directpr of Engineering has prepared a report with reference to the improvement of 5th Avenue SE/Industrial Park from Railroad Crossing to the East Approx. 7,000' by constructicn of storm sewer, lift station, forcemain, sanitary sewer and services, watermain and services, restoration and appurtenances, and said report was received by the Council on March 23, 2004. NOW, THEREFORE, BE IT RESDLVED l3Y THE CITY COUNCIL OF THE CffY OF HUTCHINSDN, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the Improvement of $250,000.00. 2. A public hearing shall be held on such proposed improvements on the 7 3th day of April, 2004, in the Council Chambers of the Hutchinson City Center at 8:00 P.M., and the Clerk shall glue mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 23rd day of March, 2004. U Mayor City Administrator C7 SCh~ RESOLUTION NO. 12380 RESOLUTION ORDERING PR LETTING N0.3 REPORT ON IMPROVEMENT PROJECT NO. D4A3 WHEREAS, it is proposed to Improve various streets within the City of Hutchinson Minnesota by improvement of Jefferson Street SE from Jefferson Court SE to Toronto Avenue by constructicn of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail, street lighting and appurtenances; and WHEREAS, It is proposed to assess the benefited property for all or a portion of the cast of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, eE IT RESOLVED [3Y THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Ccuncil with all convenient speed advising the Council In a preliminary way as to connection with some othermprovementsanld he estimated post of the improvem nt as aecommoended.'n Adopted by the Council this 23rd day of March 2004. r~ U Mayor City Administrator ~~:,~ HU'I'CHINSON ENGINEERING~PUBLIC WORKS DEPARTMENT Hutchinson City Centcr / 111 Hassan Strcet SE / Hutchinson MN 55350-2522 / 320-2344209 /FAX 320-2344240 ENGINEERING REPORT TO: Mayor and City Council FROM: John P. Rodeberg, Director of EngineeringlPubllc Worka DATE: March 17, 2004 SUBJECT: LETTING N0.31Pf20JECT NO.04-03 I have studied tha following areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 04-03 Jefferson Street SE from Jefferson Court SE tv Toronto Avenue by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail, street lighting and appurtenances COST C~ • Construction Coat Engineer~~ Adminiatratlon ESTIMATED TOTAL $5,000.00 $6,000.000 $15,400.00 $15,400.00 $6.60D.00 $6,800.00 \`~ J . RESOLUTION NO.123ti1 RESOLUTION RECEIVING REPORT AND GALLING HEARING ON IMPROVEMENT LETTING N0.3 PROJECT NO. 04-03 WHEREAS, pursuant to a resolution of the Council adopted March 23, 2004, the Director of Engineering has prepared a report with reference to the improvement of Jefferson Street SE from Jefferson Court SE tv Toronto Avenue by construction of storm sewer, sanitary sewer and services, watermaln and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail, street lighting and appurtenances, and said report was received by the Council on March 23, 2004. NOW, THEREFORE, BE fT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: t. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $282,000.00. 2. A public hearing shall be held on such proposed improvements on the 13th day of April, 2004, in the Council Chambers of the Hutchinson Clty Center at 6:00 P.M., and the Clerk shall glue mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 23rd day of March, 2004. r~ u Mayor Ciry Administrator J~ ~~ A C~ APPLICATION FORM FOA TB7iP~RAl7 ASCYCLAHLS 14ATERIAL COLLECTIDIY NAHE AHD ADDRESS DF COINER Can /f1a-n r~~ Jae. e~ i n ~jOU(5C. ~P 5U 11 (d7.~ .~o~l(r,rl,__ ~e SSW f~ln . s-s~-3 DRIVER'5 LIC$HSE is ~ -~~~-'~~7-~~7 ~ g°~""~ If, on-site operatcr ss different than owner list names IP ~ 5U~ _7e f~ son ~._I Q4 $ (J7'l S d n LOCATION PROPDSEC FOR TEMPORARY RECYCLING SITE 20NING CLASSIFICtTIOli OF AHOVE SITE NHICH JDAY OF THE xEEK AND HDQRS DO YOll ANTICIPATE OPERATINGT ~~'TJAY DF REEK ~ - 3 ~4uas SPECIFY HERE OR h'lTAC~ SCHEDULE DF DATES FOR A ONE YEAR PERIDD 0~ MOREL ~V eh ! 5~t^~' ~n ~ ~ I ~ ZQO~' ~`(~ '. 3 1. 2-d0 S _ LIST HOUSEH~IO~L~D, ITEMS '.°Dll PLAN TO SOLICIT OR ACCEPTi u d r ~-.ca-/ / J~ 5C ~~ SUMMARY OY RSGULATIOll$ LIMITING THIS ACTTVITY~ NO SHREDDING OR STOCKPILING OF MATERIAL DN SITE (ORDINANCE 90-24) SEPARATORS AND COMPACTORS ALLOWED ONLY IF WITHIN VEHICLE OR NOT ACCESSIBLE TO PUBLIC (ORDINANCE 90-24) NO COLLECTION WITHIN 20D FT. OF COMMERCIAL BUILDING OR 30D FT. OF RESIAENCE (ORDINANCE 90-24) ND SIGNAGE ALLOWED, ERCEPT ATTACHED TO COLLECTION VEHICLE (ORDINANCE 90-24) NO COLLECTION (DR SIGNAGE) ON CITY BOULEVARDS OR STREETS (CHAPTER 7 MUNICIPAL CDDE) ONLY HOUSEHOLD RECYCLA$LES (ERAMPLE NEWSPAPERS, PLASTIC, GLASS, METAL CANS) (ORDINANCE 90-24) WEIGHT SCALES SHALL BE CERTIFIED (STATE REGULATIONS) I hereby agree to abide by ordinance number 90-24 and all other applicable State and city of Hutchinson Municipal Codes and Regulations. ~/~ l..f',A-r,. ~~.ey Signature required owner/operator • Copies of ordinance(s) avail at le upon request. OFFICE USE Application Approved City Administrator Copies Forwarded { )~ Police ChieL ( 1 zoning Official ( ) City Attorney ( ) 5C~ C C~ March 18, 2004 Hutchinson Cit Cy enter uI na~a~ sI~ sc Irutchlnson, MN 55350.2522 37A-587-SI5I/1Tax 320-23A-4240 To: Honorable Mayer and City Council From: Randy Devries and John Rodeberg Subject: Engineering Contracts Enclosed are two engineering contracts with Earth Tech. 1. The Phos horns Mana ement Plan is a requirement from M.P.C.A. That is a permit issue. The cost of this service is 8$ ,SO~.DU 2. Update the Industrial Permitting Program for the Wastewater Facility. The current program is aver 20 years old, and needs to be updated. The cost of this service is 8$ ,950.00 Both of these contracts were budgeted for 2004 and we recommend approval. Rioted on ,etyclad papw - ~~~\ ..3 13~ Oa 1~; 79._ F'AS 7895512998 E.1RTH TECH I~j 001 C~ February 20, 2004 Jahn Rodcberg. I]irector Public [Forks and Engineering City of Hutchinson 111 Hassan Street SE Hutchinson, MN 5535t]-2522 Re; Engineering Services Proposal Industrial PretrcaturentProgram lhsar Ivlr. Rodeberg: At our meeting on Tuesday, February 17m, staff requested [hat we modify our proposal to assist the City with imgrovem;nts tv your Iudushial Pretreatment Progntm, including management review, permitting, oversight and rxord keeping. This propa5al provides some back,~nund [o the issue, frnwards bur approach and scope of seroiccs and requests your authotizaiion to proceed, as the City considers appropriate. $ackgrnund The Ci[y of Hutchinson developed an Industrial PretrcWanen[ Program over rweuty years afro to . control wastex~atcr discharges from known, nondomestic users of the sanitary sewer system This ptrogt7-m was developed as a requirement of grant funding received for the construction of the exiting R'W'TP. Over the years, Earth Tech has worked with G1ty staff to ~valuatc proposed discharges from permitted users, intermittent users within the City and other t>•ansient users. who are generally located oulsidc the City limits. Permitted usets include: 1. 3M Company 2. Hutchinson Technology, Inc. 3. New 1]itttensioA Plating 4. Burus-Philip Foods, Inc. Project Approach/Seope of Set-tdces ']"pe~ primary goal of this project is to assist City staff with updating the Industrial Permitting Program to more efficiently wattage the program and propose necessary changes wbich may improve the oversight and record keeping requirements of the City's IVPllFS pertni4 The following tasks are prppvgcd tv assist the Qty in accomplishing this goal. 1. Rcwrds Collection & Ex^aluation a, Pxisting NPDF.S permit for WVi'Tl' b. Existing permits/vatiances/cxtensitm3 far permitted users c. Last 2 years of aortae] Industrial Sampling Reports for permitted users d, prdinances and/or Ciry Code which arable currant program ~, List of staff responsible for various program functions . E A R T N~ T ~ G H A tycn mrrxrrar.~rwu era mrorr++rrv RECEIVED FRQM:7[i35512488 P.01 f / 83-18-04 12:56 m\J r 03:18.0.1 13:33 F•iS. 783551:498 . .~. E•1RT'ES TECH ~IUU` Induslral Pre[reatm[:nt Program Proposal Fcbrnary 20,2004 page? oC3 Earth Tech staff will collect the above information and use it to rnake recommendations regarding the overall organization and management of the Industrial Pretreatment Program This evaluation will also address any changes that .might be considered relative to [bc overall re-organization of Depax[ment/staffreaponsibilities. Permits and sampling reports will !x evaluated with an eye tows*ds improving the monitoring program and stream-lining the permitting process. Alternative records management programs will be addressmd in a subsequent project task. 2. Altermrlives Developntcnt Earth Tech will develop, with review by appropriate City staff, up to three alternatives for changes to khe following program functions' a. Program Organiuticn & StxfSng b. Staff Responsibilities c. Permit Development d. MonitoringPrograaos e, Records T2anagement 3. Meetings/Schedule Earth Tech proposes th[cc ateetings with City staff to review altvrna[lves and recommendations. . • A fourth meeting, which may include affected users, is also included in our scope Of services. The rinvng of the meetings is presented b~low- a- Data Review/PreliminaryAltemativcs b• Alternatives DevelopmantlOrganiz[tian c. Draft Program Review d Final Program Review/Affected Users The Data Review meeting can be scheduled ? weeks after Records Collecd.on is completed. Alternatives Dcvclopmenl/Organization meeting con he held 2 weeks after receipt of Staff comments on the Pt~elitniamy Alternatives. The Draft Program will be Presented to staff will[itt 3 weekx of staff comments on the proposed Alternatives and Organization. The Final Program review can be conducted 2 weeks eftcr staff commarta on the draft program. A Final RcportlProgram will be issued 2 weeks after final commc~ ~rec~ceod fi am sty . As c~ [be 1-2 weeks for staff review rime between dte props P ~~ completed within 4-5 months of authorization to proceed Earth Tech anticipates that om primwy contacts with City staff will involve Public Rrorks and Engineering, and the CVater and Wastewater 1_~epar[tlu:nt Some involvement may be rcgUlred from Citv staff rrsponsible for planning, zoning and econonnic development, especially when the progr:un organisation and staff responsibilities era discussed- d. Key Stat't' and Repartinl; Earth Tech proposes the following key staff to assist the etty with this cffozt' . p p a T H ~•~r / 7 E C N ,~ yin pyt[gNn1'h;Wat ira COHW~v 93-18-84 ,12:56 RECEIVE- FROM:7835512498 p•02~/ `~ + 03~1.4~U•! 1a:.3d FaX._td95,~12498 EARTH TECH I®001 L J a. Scott Young-Program Man~nrr b. Eric Macster-ProjectF.ng neer c_ Gary Hanson - Opcrarions Spxinlist Reporting wiA consist of a series of Tecltnical Memoranda, issued ttt key points throughout the project and prior tv scheduled meetings with staff. The Final Progtanl/Report will be issued as a Letter Report Par implementation by tlxi City. Five copies of tech will be provided. 5. Cast of Services Earth x'ech proposes to complete the about scope of services far a lump sum cost of $8,950.OD and we era prepared [o begin the project upon receipt of a purchase order from [hc City. Should addikional mcctsngs be necessary. they can be provided a[ a cast of $750 each. `Ve look forward to assisting the City with this important project to update and stream-ling the hxdustrial Pretreatment Program Please contact our office if 1 can he of further assistance, or you have any q[testions regarding this proposal. Very Earth • Pragr yours, lac. cc: bandy DCVrieS, Director 4f Water dL Wastewater ]_,;1C.i6~~arY\9asliVpSlwAtC+~C:.IfCneyV-tumhmsan\hiduslcul Ru1CUt~CU[ PmpDSal'!OP1U220 . r A fl T H~ T E C N a tyeu tnnranuntawu// tm mMVarr lndusu~ial Prevca[ontu Program Proposal February 20.4a0a Page 3 al' 3 98-1t3-04 12:57 AECEr VEp FRtlM:7635512498 P.03J ' ` ,1,~f/~~~\J\ 03 18~Oa 19:SJ.PAT 789551Y•k$8______ ~Tg'l'g~ Febntary 20.2004 Randy 13eVriies. Directae Water and Wastewater t]peratins City oP Hutchinson i 11 Hassan 5rltxt SE Hutchinson,MN 55350-2522 Ro: Engineeaing Savitxs Proposal Phosphorus Management Plan Dear IVIr. DeVties: At our meeting on'1'uesday, February 17m, staff tnquesterl that we modify out proposal to assist the City's iraplemcntation of your Phosphorus Managemtmt Plan, as requited by the WWT]? INFU135 permit. This proposal provides sc~e backgrotmd to the issue, Yurwards our approach and scope of sedvices and requests your authcariaarion rA Proceed, as the City considrxs apptquiatc. Bxck;~rouad The City oY Hutchinson must develop a Phosphetus Management Plan (l'MP) as required by the operating pemriC for the WWTP. The PMP requirement is an outgrowth of federal standards requiring dmt every state establish a Thai Maxatwm Daily Load (T2QDL} for various pollutants . in critical waterways of the state. The MPCA has determined that phasphotua is a critical pollutant affecting the future health, oP the Crow River and ns ~) ~orpreserv8 and protect this moat prepare and implement a Phosphorus Managemcn valuable water resource. Project Approach/Scope of Services TherC ate fonr major steps to easnplctlug a PIMP, includittg: 1. Evaluate existing phosphorus levels within the cauectitm attd treatment sysiBm 2. Establish a phosphtus goal that meets staff guidelines 3. identify methods to reduce phosphorus levels to established goals. 4, Program lmplemeniatiam With support from City stat>» Earth Tech wail collect recent operating data (past 2 years) fe¢ the waxtewatea' treatnnent facility ansl available information regaxllng phosphorus from irelustries that noay have high discharges oY thi6 wastewater causdtuent. With this information, we will cutegoriae the City's phOSphtrnrs ievels WP6iatent With State gWdehIIeS. le fultbCr ovalUAUnn IF required, which a preliminary review indicates such, Easel Tcch wiA work with Cyty scarf to identify significant contributors of phosphorts to the calletsion system Eased upon the above findings. Barth Tech will assist f~ty staff in e8tablishing a phosphartrs coal that is acceptable to state authorities. The development of this goal will consider not only state standards, but also tite potential sources aY phosplioxtts, teductivst measures available to the generators. and best tnanagenunt pracdeCS so that costs are minimized relative m the regulations • E A R T H~ 7 B G K ~tgOO r+l'eWL~7fDwlUa [G1fYWY i®QO-i ~~-t8-A4 12:57 R6C$IVEC FR0[t:7836612498 p•®4~1.~~ 3-18-04; 1~O.PM ~ ~~~~.n+N~~~ 9YOSS4962a;M +t•,,,w • " ... nr ., .rr •na . x~~adAa ~~ r ~rfKla laWt q{, 11l1$ • FhCSphorus ;M1HGaEdnl6ntFlan Fxupoael February 20; 20x4 Fags 2 or 3 itrtposed. ?rutically apayking, the goal vdll he 1 mgq, oz less. u zfte dlscltarga to the R'>A'TP, depending, upon the wastctvatnr voluttu drat is ditrcharged atl an annwti basis. As iiuch, the Cigf can antlcipata A mom stringent statuitad far eftlttuu phoSpheerw coneenrrations us gmwth and develapenent Continue. Earth Tech will also assist the Ciry in iduttifying currently unknown dischargers of significant phospharua eoneentratiotue/mass and pure letters that Ciry staff can direct tp the identified induatrloa w solicit their asslSlanca and suppvrC impletasnting the program This will mpraSCUt the first phest of program impleatetuasioa and may rcquiro sampling of the industries. hSaetirtgs/Schedtak We anticipate. that two maceinaa with City staff are requaad to develop the PMp to a point wli~ potentially affected industries can be involved tat a constructive itiaanet', 'GVe aaricipam that this program will impact 9atiustrles other rhea those currently x~gulated by Industrial Prntremmeat Permits. t3lvan die wide-ranging nature of this eSiort, we have included two addlitional mecziltgs in oGr approach tD address lex:al itulusules. ' The first staff meeting can be schedulod 3 weeks after we have roceived the wasuwatcr records noted ahom. lluring this meeting, we'll ra~icw bash-lfie phosplwrua inTarnutton and the proliminary goal far ptwsphorus im IJutchinson. The saoo,nd meeting with ataif can bC eoluduled approximately 3 wcel,~x later, allowixe>; time for the prditmnarp iAetttifieaxion of tntktiDwn phosphorite dischargers and the develvptnaat of potential phosphasua reductiGO nWasnres. The second reacting will fiaaliee the phosphorus goal, forw+aliu the list of unknown phosphorus dischargere and resin[ in an utieat plan to sdicit asaierenvdsuppvtt from rbeer: dischargers. Ova the eourre of the nex[ ~6 wnaka, soGcitatlon letters should be sent to tin pcrtencal phvrphorus dischargers sad. bopeful>;y, responses raoedt~d. The first indusa'y meeting would titan be scheduled 2 weeks later, ai which rbe program feanurs and preliminary fuidinga would lxi disaamtnsud and caxnmeats wlicired. Approximately ]month inner, we propose a meeting w present the draft final PMP for implemeptation. Assuming a lvluch•:April project atari, [ha sohadule otulined ohm's results in a drail Seal PMP iR the Atrguat-September titt>rframe:. Ob~'iDVSly. this se6cduk wr71 need to be accelerated. to complete the progrrm within tLe schcdula proposed by the MPGA. Fardt Tech commits m work with City staff to trtect the MPCA rcgulatasy achadalc. )lSep Staff And ?gapoaiing Esstb Tech proposts the fallowing key staff to aasis[ the City with this ettor< a. $cou Young- Program Manager b. EricMrrstar-prgjoct$ngtneer c. Crauy lianavn- Dpcrations Specialist Reporting will consist of a series of Tcctnvicel Mamor+nda, issued at key points rhroughotu the pmjact and prior to scheduled rn~tinge with staff. The draft Snai PMP will he issued as a I.ctwr . F A a r n~ r a c rt vpo rm~w+nuwl tin G-«M+n' ®3-18-84 1F:57 RCGI:I VIt6 TRDM: 76355124GB P.BS ~R1 a-+e-o+: i:o+PM ... ..y..~.a~t~.. axozaaoazv;R 2..` "" v~~a~r-uy AJ.p;1„~'~.}~io~nal~{Ntl ~~~ hAli'1'1!'11A%A ~ t®000 ~ Ph09phofus Managafient Plan Propp511 Fchruary 7.0, ;OOi Patyc 3 of 3 liepan far ielplcmenla[ion vy the LYty, with as Appendix that lnClu~#cs a versiolt aeCnptablc w the 1?PC:A. F+i.•e capiC9 of each wi113o pT7Yided. Cost of S~dCCs Frrth Tech propsses to complete the sb~ scopa of srr~iCes for a lump sum cost M S8,S0l1.Qo and we ara prepared to lxEin the purgjest upon rcceip[ of a purchas¢ order from thn City. Should additions] meetings de necesstuy, rh¢y can be provided at a cos[ of S'75D ench. 'pV¢ look forward m sssisti¢t$ [Le city with rhia importan[ ptvjeCt to protect tht tutiur. impact of phaaphoras oa the South Furl' of the GYow River. Pl„,c. ocnra¢[ our Otfire if I can he of further asatstance, o: you have aA1' questions this psopasal. r,¢: Ielta Itadcbcrg, DS[actvr of L~ngineerlaS aa6 puLitu vtfosks . iswtreyaxa~n+nwwnrua~uu4~~rcWWhaphan~sSsms~rc~wrru~Rw,wlw04oE2o . p A R 7 H ~j T L C H w tyoc+Maewrrohu ira [onw+N BQ-16-sc [2:9e REC):I VBt) !'ROM~766651'd4~6 P. BL ~Lm~ . RESOLUTION NO. 12366 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION QF PLANS AND SPECIFICATIONS LETTING N0.7 PROJECT N0.04-08 SEAL COAT PROGRAM (2004) WHEREAS, a resolution of the City Council adopted the 23rd day of March 2004, fixed a date far a Council Hearing on the improvement of various streets within the City of Hutchinson Minnesota by pavement repair, bituminous seal coating and striping of City streets; NOW THEREFORE, eE IT RESOLVED BY THE CITY COUNCIL OF 7HE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed In the resolution adopted the 23rd day of March 2004. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 23rd day of March 2004. C~ Mayor City Administrator (~ L~~ RESOLUTION NO. 72367 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING N0.7 PROJECT N0.04-08 SEAL CDA7 PROGRAM (2004) W HEREAS, the Director of Engineering has prepared plans and specifications for the improvement of various streets within the City of Hutchinson Minnesota by pavement repair, bituminous seal coating and striping of City streets. NOW, THEREFORE, BE IT RESDLVED BYTHE CITYCOUNCIL DFTHEGITYQF HUTCHINSON, MINNESDTA: 7. Such plans and specifications, acopy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and speclflcationa. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 9:30 am on Friday, April 78th, 2004, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/ar Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, . AprI120th, 2004, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Anybidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted 6y the Hutchinson CIty Council this 23rd day of March 2004. Mayor Administrator C~ ~~~ RESOLUTION NO. 12345 RESOLUTION APPROVING A CONDITIONAL USE PERIVIIT REQUESTED BY HABITAT FOR IIUMANITY TO ALLOW CONSTRUCTION OF TWIN HOMES WITHDUT GARAGES OR gARDSURFACED DRIVEWAYS LOCATED AT 560 AND 570 IiII,LTOP DRIVE BE IT RESOLVED BY" THE CITY COUNCIL OF THE CITY OF HU'I'CHINSON, MN: 1. Crow River habitat for humanity, property owner, has applied far a conditional use permit to allow them to construct a twin home without garages to lower the cost of the construction for the Habitat homes. The families receiving the homes will be encouraged to improve the properties by adding garages as they are able to afford them. Section 8.05 of the zoning ordinance requires a minimum of 400 square foot attached or detached garage for all new construction. A conditional use permit is required to deviate from the requirement. LEGAL DESCRIPTION: Lots 7 and 8, Block 1, 3antelman's Third Addition 2. The City Council has considered the recommendation of the Plamu~Cotntnission and the effect of the proposed use on the health, safety, and welfare of the occupants of a surrounding lands, existing and anhctpated traffic conditions, and the effect on values of pmpexhes m the surrounding area and the effect of the use on the Comprehensive Plan. • 3. The Council has determined that the proposed use is not in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehrnstve Plan. C L 5 The City Council hereby denys the conditioual use permit based on not meeting the character of the neighborhood. Adopted by the City Council this 23'a day of March, 2004. ATTEST: Gary D. Plotz City Admntistrator Marlin D. Torgersan Mayor SC~~ ..~-.n=xvv..-•We qS -Hlw ..:KUW. R; VER _Wqg; 7p7, FOR_N 320 234 9363 p_02 ~ ~'(-~'~GROW RIVER ,... ~ Habitat for Humanity, Inc. 00! MMn ^~. 5. •'iull+ tss • Mp1o111n+on, nN ss7ss tr lrvnan. IaROr~~s-+~~• i.M+~~ erh lA iDu~e ht+I.n+t • r+. raaorsa+.wait Mardr 18, 2004 Mayor and 47ry Counsel Members Hutchinson City Center 111 Hawn Street SE Hutchinson, MN. 55350 Dear Mayor and Hutchinson City Counsel Members: Crow River Habitat for Humantty, Inc. (CRHF71) would like to withdraw the request far a oondidonal use permit to corntnrct a twin home withor~t garages or hardsurtao2d driveways located at 560 and 570 Hnltop Dr In the City of Hutchinson. As per a previous suggestbn from Jean Ward, HRA representative for the City of Hutdhinson, tD the Hutchinson CRy CounsrJ Or1 Febnlary 24, 20D#, funds . will be sought using affordablliry gap gukiellnes to underwrite the mst of buikting a garage for construction of a single family dwelling on lot 1 i, bkxic 2 of Momingside Additlon. In mr>sid~atiorr of future developmerrt for the remak-Ing kris aurenay owned by CRHFIi, the organizatbn H requesting a meeting with two members of the Hutchinson City Counsel and CRHFFi. The meetlrrg would assist our organizatkm to explore creative solutkxu to keep affordable housing options open for those seeking our servioES. ~J~~~ / 7udY D>~, ~ Eacecutive Director, CRI-IFIi . S+rrlny McR+od Covnly +nd fh• Srrroundlnp Area ~ ~~`) Hutchinson Cit Center DATE: TO: FROM: HlltChlnfiOn City Cpµnej] MEMORANDU Hutchinson Planning Commission lIr Hassan Street SE Hutchinson, MN 35330.2522 320.387-5151/Fax 320.234-47,gp SU,IiJLrC"I': CONSIDERATION OF CONDITIONAL USE PF,RMIT REQUESTED BY HABITAT FOR HUMANITX TO ALLOW CONSTRUCTION OF TWIN HOMES WITHOUT GARAGES OR HARDSUR.FACED I)RIVEWAXS LOCATEA AT 560 AND 570 IIILLTOP DRIVE Pursuant m Section 8.06 ofZoning ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISS LAY The applicant is requesting a conditional use pemdt to allow them to construct a twin home without garages to lower the cost of the construction for the T-Iahitat homes. The families receiving the homes will be encouraged to improve the properties by adding garages as they are able to afford them. Section 8.06 of the zottirtg ordinance requires a mitilmum of 400 square Foot attached or detached garage for all new construction, A conditional use pcrrnit is required to deviate from the requirement. FIAi¢INFrS OF FAGS' I • The required application and fees were submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hut bins n Leader on February 5, 2004, There were neighboring property owners present objecting to the request. The guidelines for approving conditional use permits are as follows: A condtrtvna! use permit for the uses Ilsted In Secefon 8 of this Ordinance shall be granted only if evtdence is presented to establish: (af That theproposed building or use ai the particular location requested it necessary or desirable to provide a servtce or a facility which is in the interest ofthe public convenience and will contribute to the general welfare of the neighborhood or community; (bJ That the proposed building or use will not have a substantial or undue adverse effect upon adJacenr property, the character afrhe neighborhood, troffrc condfp'ons, uhlityfactlitsesaHd other maners a•Q¢c8ng the public health, safety and general welfare; and (cf Thar the proposed building or use will be designed, arrangers, and operated so as to permit the development and use of neighboring property In accordance with the applicable dLftrict regu/at4ons. RE O A N The Planni .g Commission voted 5 -1 to recommend denial of the conditional use permit based on not meeting the character of the neighborhood. R~"~[fully submitted, ~~~ ~~ Dean Kirchofl; Chairman Hutchinson Platwing Commission cc: Crow River habitat for Humanity, 305 S. Main Street Ste. 107 - P+inled on ~rdw papa, . g Q0.) February 18, 2004 CITY OF HUTCHINSON PLANNING STAFF RE R To: Hutchinson Planning Commfssiou Prepazed By: Planning Staff: Brad Emans, half Moou, Don Nelson, Lisa McClure, Jake Wegner, Jean Ward, John Rodeberg, P.E., Jvhn Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Scbnobrich, Marc Sebora, Gary Plotz, Keu Merrill, Jim Popp, Dave Erlandson, Dfck Nagy, Julie Wfschuack, AICP, and Bonnie Saumetz .Date: February 5, 2004 --Meeting Date: February 17, 2004 Applicant: Crow River Ilabitat for Humanity, property owner CONDITIONAL USE PERMIT Brief Description: The applicant is requesting a conditional use permit to allow them to construct a twin home without garages to lower the cost of the construction for the Habitat homes. The families receiving the homes will be encouraged to improve the properties by adding garages as they are able to afford them. Section 8.05 of the zoning ordinance requires a minimum of 400 square foot attached or detached garage for all new construction. A conditional use ptxtnit is required to deviate from the requirement. . GENERAL INFORMATION Existing Zoning: R3 PD Property Location: 560 and 570 Hilltop Drive NI3 Lat Size: Approximately 145'X66' Esistfng Land Use: Vacant Adjacent Land Use And ,zoning: R3 PD to the east, west and north I-1 (Light Industrial) to the south Comprehensive Land Use Plan: Traditional Residential iVeighborhool Zoning History: 5antleman's 3rd Addition was approved in 1993 for a mixed residential use. The lots in the application far Conditionai Use Permit were platted for twinhome constnrctiotr. Applicable Regulations: Section 8.06 of the City of Hutchinson Zoning Ordinance SPECIAI, INl'ORMATION Transportation: Hilltop Drive TIE S ~~ 7,~ Conditional Use Peratit r1 fIabitat for Humanity - 56D/570 Hilltop Dr. PTE Planning Commission-- February l7 , 2004 Page 2 Parking: 2 spaces per dwelling unit for a tots] of 4 spaces Analysis and liecommeadation: Staff discussed their coneems regarding the lack of inside storage on the properties and the present character of the neighborhood. There will not be electricity available to this area until the Summer of 2004. A conditional use permit far the uses listed in Section 8 of this Ordinance shall be granted only tf evidence is presented to establish: (a) That the proposed building or use at the particular location requested is necessary or desirable ro provide a service or a facility which is in the interest of the public convenience and will contribute to the genera! welfare of the neighborhood or community; (b) That the proposed building or use will not have a substantial or undue adverse effect uppn adjacent property, the character of the neighborhood, tra~c conditions, utility facilities and other matters a,~ecting the public health, safety and general welfare; and C~ r~ L (c) That the proposed building or use will 6e designed, arranged, and operated so as to permit the development and use of neighboring property in accordance with the applicable district regulations. While staff empathizes with the request to make the homes more affordable, Staff has weighed that with the long term results of not having garages. There are older homes in the City that were built without garages, but the existing housing to the north have garage space. The planning staff would recommend denial of the request for a Conditional Use Permit to allow no garages based on not meeting the character of the neighborhood. Cc: Crow River TTabitat.for Humanity, 305 S. Main St ste. 107 ~ ~r~~- - - --' L' ,~.5 :~ 83 66. 50 a=q 5 1 ~ 3' i ~` ~: ; R - 8 76 53, ~~ i ~ i ~ ~~ . ~, .-. , ~ I ~ co cn ~ ~ ~ ~ ~. ~ , + i .~ ~ ~ . , .~ ~ 4 1 I v --- (~ ~ _ CD ~ ~J ~!7 U] E I f6 6~ 6.0 0 65.00 6 6 ._oo East 745.85 f ~~~ c~ R=$7~ 5' ~ _.. 2( ` _- 6 iti 4= q 2 6 7 .. ~ ~'4°~ ~ ~ ~ 1 ' l ~ ~ 1 Q1 ~ $ ~ M t ~ j ~ ~ o M O Q - ~ ~ - ~ l ~6 6 ~ 66.00 6 SOUTH LENE OF SANTELM4[~ _ _ __ Design Criteria iir:,aad =>r r>'Ra6itet far Hw,rd~ ,4. Coc~r~tn~ c~m•utrio„ practice rbor~/d rr~r r/n Habitat philomp/~. of ba/drng maple mrd dernuGorva ar defned be%ux The following pvinu define the aitcria af6liaus should incorporue inm their boost ~FFs. 1. The living space provided--occluding snirnells (c~occpt ro a basement) and exterior amngc-should not exuer~: • 900 square feet for a two-bedroom boost, /p 7A . 1 ware feet for a tluco-bedroom haua~ • ]' Z70~uare leer for a(our-bcdmom boost 2• The This may be comparunentalized for htcrused usefidnas, or additional barbs may be added by nc~ funny as part of their budget (see ~3). 3. Families should bout an opporruniry ro ali'ccr dre dcsgrr oFthelr houses as much as possible A budget should 6e csribliaha{ with a pRde[ermined limit (eg., S 1,000) ro allow she family m personalize dteir home wide such fratures as piuure windows. forcing, half badr, etc ~: F~rhamc abonld ~c a•covrad P~Y^~+'~ 5. When kasibk, at Itarc one ennarra ro the house ahouid be aexasibk ro persona who bare 6. All passage cloaca, including the bathroom door, should 6e thrce feet (3') wide. Halls should be u least three leer and Four inches (3' 47 wide from frame ro frame. (Note if there is a door in the hallway, minimum width inaeasia ro three feet and seven inch® (37').) These acandarda allow for simple access for persona with disabilities and increase the coat only slightly. Further adaprarions may be nacded if a Lamily member is disabled, 7. Homes should not have garages or nrporta. ~~ nd~abi/imnbn projur may p,wlde a m aft w wbicb toner afs! r abosv guiddiner arnttot Les rneb sboa/d maintain tlx iruent and tpitrt aftbeguidebnet when derermining the tperifia and quest afAbe pnopored trbabitimrion, Plain clot conform ro these guidelines arc available in the Flabitdr fi~rr Jyuraar~it~, P/Q,r~ow~. item No. 3998. Call Order Processing at (8D0) X5914 to order dtia resource. plans are also available via Habitat's rxuanet ar htrp://parmernet.habitat.org Access the Library section and go m the Canstructrwr axd Envirottmearal Retautr~rs ]~ 1,~~~~ ~/ Chuck Schmidt : ~ I ~~(r~ ' ~/ ~'f F ~-~,~ ~ ~~~a p ~~ ~~'p i~&~' ~w ~ l ~ L~ e ~ w~J d ~•J ~./~ Cx~.~ 1 ~~. ~~~ l c,v~ne nl~~ v~~d C ~~ o ~J r (V`~n;~r(~ ~-jc~.; `~' ny h e ~nJ T~ a MeS (h ~ c''^~- 4~ ~ . h~~s~ ~~4-(~,~ -4--~~~ 133) ~,~~y .---. e ~.~ ~,-~ ~ ~.~ ~ ~CS~ { ~~.. iJ~ ~~,~z,~s ~.h,~sP C+~,P ~~~~~5~d~ 5 ha~e~~ o~ ~~•~t(~~ ~~.~ w~~ h~ Sa~~S ~ Na. Cenc~e-~ ~.~c~~ewa~ A'L' ~~ ~e.[~f ap 2 glad. ® ~JV ~ ~ Q~ e U ode i.~~ N .cam (~, u c..~ I -~-~ tl ~ U. r~- ~ t,J ~ ~~ ~Re S j -x~61 Q (J ~~ Y ~G ~ o~ `Fh ~ S'~-PQ~ ~ -^ ~l ~ ~~~ ~ r ! ~~ ~ ~~ d ~ e.c ~{'~ f `0.c l ~W ~~~ ~p --~< <i~4-t cS . ~~~ ~,~~ ~~ ~.~s~ g C0.> C~ C7 ~~ 3 ~5~~ -~-~I~ ~.~-~ apt w~S~-~ eo~~ ~~ ~ ~~ C 1 " ec`~') W ~ lL c~ ~P Q 4L 6~-`l-~ ~ I'~AP e`~~ ~- be ~`~~.~ A -~sl~G~nP ~4~p~c~Ja~IZ~'~ ~°~^) ~p~ ~.~~ ~ CG ~~ ~~~~ h~~e ~ _ C~I~e~S"~~,ti~.~~ -Fes. ~`-~ t 5 ~ . $~~~ Melissa Starke - Fw: Habitat for Humani develo ment Pa e 1 . From: "Jim Marko" ~jim(d311.net~ To: "Bonnle Baumetz" ~bbaumetzQci.hutchinson.mn.usa Date: 3/17/04 8:23AM Subject: Fw: Habitat for Humanity development Hi Bonnle. Can yvu please see the mayor gets this. Thanks James G. Marko ----- Original Message --- From: Jlm Marko To: cstotts Cc: John Mlinar ;Lenny Rutledge ;Barry Grelva ;Brandon Fraser Sent: Wednesday, March 17, 2004 7:54 AM Subject: Habitat for Humanity development Please have the Mayor read aloud at the Council Meeting: Dear Councilmember's, As a previous Clty Director who participated In authoring the 400 square foot garage language, I would like tv offer the following: 1) The 400 square foot garage language was intended to promote and "stage in" the garage while maintaining affordability, It was NEVER intended to deny homecwnership. If you refer to the Comprehensive Plan, I believe it refers to providing a complete range of housing . and promotes community ownership via homeownership. 2) The original public hearing requiring the 400 square foot garage language was controversial with the previous Council expressing reservation. This Gouncil would be well served tp research the history, tap the memories of city staff employed at that time, then summarize the intent. Again, the intent was NEVER to deny single-family homeownership substantlating denial over an accessory-use (garage). The priority was always placed on the principal-use (home). Anything different could be perceived as mean spirited or discriminate. Government is not of that nature. As I review city staffs summary and recommendations, Isee this area is zoned R-3; PD. It backs up against the Industrial Park and appears transitional, Without detailed explanation, It's confusing how this is viewed as"out of character"I pne cannot help but wonder how the Planning Commission would have voted if staffs recommendation read: "Staff recommends approval, provided the garage foundation is placed with the principal structure and a garage staging-in plan is submitted and approved" I am confident this Council will make the right decision promoting honiepwnershfp for ALL. Jim Marko ~ [~~ t esonrne tjaume>z - Ke: Habitat for Humanity development ~ -'~mm Pa r 'I From: "Jim Marko" ajim(a~ll.netn . To: "c stotts" ~cstottsQhutchtel.net~ Date: 3/17/04 7:OOPM Subject: Re: Habitat for Humanity development Rambling on here. If the Council does decide to deny. Then consider changing the ordinance simply banning houses without garages. No reason to upset the neighborhood 'rF the City intends not to approve with conditions anyway. Based on HUD's comments, it appears the City Council has that authority and would not be violating Fair blousing laws. Jim -- priginal Message --- From: cstotts To: Jim Marko Sent: Wednesday, March 17, 2004 2:34 PM Subject: Re: Habitat for Humanity development I have forwarded It on. Thanks for your help. Jim Marko wrote: Please have the Mayor read aleud at the Council Meeting: Dear Ceuncilmember's, As a previous City Director who part(cipated in authoring the 40D square foot garage language, I would like to pffer the following: 1) The 400 square foot garage language was intended to promote and "stage in" the garage while maintaining affordability. It was NEVER intended to deny homeownership. If you refer . to the Comprehensive Plan, I believe it refers to providing a complete range of housing and promotes community ownership via homeownership. 2) The original public hearing requiring the 400 square foot garage language was controversial with the previous Council expressing reservation. This Council would be well served to research the history, tap the memories of city staff employed at that lima, then summarize the intent. Again, the intent was NEVER to deny single-family homeownership substantiating denial aver an accessory-use (garage). The priority was always placed on the principal-use (home). Anything different could be perceived as mean spirited or discriminate. Government is not of that nature. As I review city staffs summary and recommendations, I see this area Is zoned R-3, PD. It backs up against the Industrial Park and appears transitional. Without detailed explanation, It's confusing how this is viewed as"out of character"! t7ne cannot help but wonder how the Planning Commission would have voted if staffs recommendation read: "Staff recommends approval, provided the garage foundation is placed with the principal structure and a garage staging-in plan is submitted and approved" 1 am confidant this Council will make the right decision promoting homeownership for ALL. Jim Marko GG: "Lenny Rutledge" aLRutledgeQci.hutchinson.mn.us~, "John Mlinar" ~jcmllnar(q~hutchtel.net~, "Bonnie Baumetz" rbbaumetzQci.hutchinson.mn.us~, "Barry Grefve" ~BGrelveQci.hutchinson.mn,us~ C~ ~~~~ C 1 U Hutchinson City Center ]AI r#a69an street 5E Ilulchlnson,MN 35350-2522 32U-SU7-5151/Fax 320-2344240 I3UTCNINSON CITY COUNCIL SUMMARY OF CLOSER MEETING PROCEEDINGS CITY ADMINISTRATOR PERFORMANCE APPRAISAL March 9, 2004 On March 9, 2004, the Hutchinson City Council closed its meeting at 4:30 p.m. to conduct the arlnual performance appraisal for the City Administrator, Gary Plotz. Individuals present included the Hutchinson City Council (Mayor Marlin Torgerson, Bill Arndt, Kay Peterson, and Casey Stotts), City Administrator Gary Plotz, City Attorney Marc Sebora, and $renda Ewing, Director of Human Resources. Mr. Plotz waived his right to open the proceedings to the public. Council member Jim Haugen joined the closed meeting at 4:45 p.m. The Council reviewed with Mr. Plotz his performance for the period of February 2003 to February 2004. Performance was reviewed in the following performance competencies . applicable to the position: Communications, Cost Consciousness, Delegation, lob Knowledge, Judgment, Innovation, Leadership, Managing People, Teamwork, Planning & (}rganization, Problem Solving, Use of Technology, and Quality. The appraisal system allows an individual to berated in each competency on the scale of ratings ranging including Unsatisfactory, Needs Improvement, Meets Job Requirements, Exceeds Job Requirements, and t7utstanding. The consensus of the Council is that Mr. Plotz' performance for the review period was found to be exceeding job requirements or outstanding in all of the competency categories. The Council also discussed with Mr. Plotz the objectives set forth in 2003 for the current review period. Mr. Plotz presented to the Council specific achievements for the review period. The list of achievements included the facilitation of the staff reductions in response to the local government aid reductions and the continued development of the Creckside Compost facility and operation. Upon a motion by Council member Stotts, seconded by Council member Arndt, the City Council unanimously approved an exceptional service pay increase for Mr. Plotz or an increase from step 7 to step 8 on the City of Hutchinson 2004 Compensation Plan -Pay Grid. The increase is equivalent to 4.76% of his current annual salary and per the policy is granted as a lump sum payment. It was also noted that per policy Mr. Plotz' base salary rate remains at step 7 for the next review period. The closed meeting concluded at 5:05 p.m. C~ PrinxC On n•rye~cd Papa' ~ ` ~~ l /` Memorandum TO: Mayor and City Council FROM: Brenda K. Ewin it for of Human Resources RE: Consideration of esolution No. 12368 -Establishing Privacy Policy and Procedures for Personal Ilealth Information as Required by IIIPAA DATE: March 18, 2004 Per the Health Insurance Portability and Accountability Act of 1996 (HIPAA), the City of Hutchinson, as the Plan Sponsor of health related plans, is required to have in place a policy to address how the City will use and disclose employees' private health information (PHI) related to the plans. Private information of any kind regarding employees has always been confidential and maintained accordingly. However, the HIPAA act now requires employers to have a specific written policy in place to address this. Such a policy is required to be in place no later that April 14, 20D4. The policy information will also be communicated, as required, to all affected City employees prior to April 14 and upon approval of the Resolution proposed. It is requested that you consider Resolution hlo. 12368 and the policy contained within at your meeting on March 23, 20D4. If you have any questions, I will be attending the City Council meeting on March 23. Encl. cc: Marc Sebora, City Attorney q c~~ CITY OF HUTCHINSON RESOLUTION NO. 12368 . RESOLUTION ESTABLISHING PRIVACY POLICY AND PROCEDURES FOR PERSONAL HEALTH INFORMATION AS REQUIRED BY THE HEALTH INSURANCE POPRTABILITY AND ACCOUNTABILITY ACT OF 1996 (HIPAA) THE COUNCIL OF THE CITY OF HUTCHINSON HEREBY RESOLVES: city of ~lv Privacy Policy 8~ Procedures Policy Statement This policy addresses how the City of Hutchinson as the Plan Sponsor of the health related plans may use and disclose participants' protected health information. The Plan is required by law to maintain the privacy of participants' health information. These rules apply to the Plan, not the City of Hutchinson as an employer. The City of Hutchinson is referred to as the Plan Sponsor in the remainder of this notice. It defines the policies and procedures the City has adopted to protect the privacy of this information. . At any given time, the Plan Sponsor has minimal Protected Health Information (PHI) in its possession. The Health Insurance Portability and Accountability Act of 1986 (HIPAA) coverage attaches to the Plan Sponsor primarily because of the fact that the City provides eligibility and enrollment information to its Business Associates for our employee medical and dental insurance plans, who in turn provide services to our members. The Plan Sponsor also handles minimal PHI in relation to the flexible benefit plan (health care flexible spending accounts). Information concerning participants' eligibility, enrollment, PHI and other information that City staff have received in the performance of theirjob duties has always been confidential information. The Plan Sponsor is committed to continuing to maintain the privacy of Protected Health Information (PHI) that is received or created as a result of the health plan related activities. The Plan Sponsor has implemented the procedures and protocols described in this document to comply with the HIPAA privacy requirements. These procedures will be reviewed and updated periodically to ensure ongoing compliance with applicable federal and state privacy requirements. Overview This document describes policies, procedures and protocols adopted by the Plan in the following areas: • Privacy Officer • Disclosure and Use of PWI • Minimum Necessary Standard . Business Associate Sub-contractors • Administration of Participants' Rights • Health Plan Records and Document Retention ®2004 City of Hutchinson 9(a~ • Staff Training • Complaint Procedure, Mitigation and Sanctions • Sanctions for Privacy Violations . • PHI Safeguards Privacy Officer The Plan Sponsor has designated Brenda Ewing, Director of Human Resources, as its Privacy Officer and primary contact person regarding the privacy policy. The Director of Human Resources is responsible for developing, implementing and managing the Plan Sponsor's privacy policy and procedures. Any questions regarding privacy practices, including complaints should be directed to her at: Brenda K. Ewing Director of Human Resources 111 Hassan Street SE Hutchinson, MN 55350 320-587-5151 Ext. 213 320-234-424D (FAX) bewing@ci.hutchinson.mn.us Disclosure and Use of PHI The City will disclose or use PHI primarily for the following purposes: PHI will be disclosed, used or requested for the limited purposes of "treatment", "payment" and 'health care operations". • Treatment includes providing, coordinating, or managing health care by one (1) or more health care providers or doctors. Treatment can also include coordination or management of care between a provider and a third party, and consultation and referrals between providers. • Payment includes activities by the Plan Sponsor, other plans, or providers to obtain premiums, make coverage determinations and provide reimbursement for health care. This can include eligibility determinations, reviewing services far medical necessity or appropriateness, utilization management activities, claims management and billing; as well as, "behind the scenes" plan functions such as risk adjustment, collection, or reinsurance. For example, the Plan may share information about participant coverage or the expenses you have incurred with another health plan in order to coordinate payment of benefits. ^ Health care operations include activities by the Plan Sponsor (and in limited circumstances other plans or providers) such as wellness and risk assessment programs, quality assessment and improvement activities, customer service, and internal grievance resolution. Health care operations also include vendor evaluations, credentialing, training, accreditation activities, underwriting, premium rating, arranging for medical review and audit activities, and business planning and development. • When requested, PHI will be disclosed to the participant who is the subject of the PHI, or their personal representative. (see Disclosures to Participants below) • When a participant (or their personal representative) signs a valid written authorization for • release of PHI on a farm approved by the Plan Sponsor, the covered PHI will be released to the authorized individual or organization. ®2004 City of Hutchinson a C~) If requested in order to determine a health plan's compliance with the privacy rule, PHI will be released to the Secretary of Health & Human Services. The Plan Sponsor may also disclose PHI without your authorization to affiliates and third party . business associates that perform payment or health care operations activities for the Plan Sponsor on the participants' behalf. In addition, the Plan Sponsor may use or disclose PHI without authorization as permitted or required by law, including, but not limited to: a public health authority, social services, or protective services agency; in response to a court order, subpoena, discovery request, or other lawful process; to law enforcement; to researchers; to avert a serious threat to health and safety; for specialized '" government functions such as military or national security activities; to the extent needed to provide emergency treatment; and to comply with workers' compensation laws, etc. The Plan Sponsor will not disclose, use or request PHI for any purpose other than the purposes listed above (including other purposes specifically permitted by the privacy rule) without the written approval and direction of the health plan. L7isclosures to Participants -The Plan Sponsor will make authorized disclosures of PHI as follows: Spouses -The Plan Sponsor will disclose PHI to the spouse of a covered participant if: 1 J the spouse is the subject of the requested PHI, or 2.) the subject of the requested PHI is a dependent child for whom the spouse is a custodial parent (see dependent children below). PHI on the covered participant will be disclosed to a spouse only with written authorization or if both the covered participant and spouse are an the telephone simultaneously. • Dependent Children -The Plan Sponsor will disclose requested PHI on dependent children to a custodial parent (either the covered participant or the spouse) or legal guardian. PHI will be released to non-custodial parents only with the approval of the Privacy Officer. If the health plan or the participant notifies the Plan Sponsor that PHI or a specific claim is for an emancipated dependent child, such PHI will be released only to emancipated dependent. In this case, PHI will be addressed to the emancipated dependent at the last known address provided for the dependent child. Identity Verification -The Plan Sponsor will confirm the identity of participants who request information that includes PHI over the telephone by verifying a social security number, address, zip code or other personal identification data maintained in the participant's designated record set. The Plan Sponsor will rely on the identity of individuals submitting written requests for information to the extent allowable by law. Minimum Necessary Standard When PHI is disclosed, used or requested, the Plan Sponsor will make reasonable efforts to limit PHI to the minimum amount required to accomplish the intended purpose. However, the following types of uses and disclosures will not be subject to this "minimum necessary" requirement: 1.) disclosures to the individual who is the subject of the information, and 2.) disclosures pursuant to a valid authorization. If reasonable under the circumstances, the Plan Sponsor will assume that requests for PHI from another covered entity comply with this minimum necessary standard if that covered entity makes such representation. •/ntemal Uses and Routine Disclosures of PHI -Internal uses, routine disclosures of PHI and routine requests for PHI by Gity employees will be restricted consistent with a role based "need to know" ® 2004 City of Hutchinson 3 ~~~~ protocol described in the table below. Each position's access to PHI will be limited to those situations for which the position is expected to provide a covered function. Individual review of listed disclosures and requests is not required. r ~ LJ C~ CJ ® 2004 City of Hutchinson 4 qCa~ Position Access and use of PHI for Disclosures and requests to listed covered functions listed entities allowed allowed without without authorization authorization Director of Human Overall management of As the City of Hutchinson's Resources administration activities Privacy Officer, this position including supervision; training; may disclose PHI or request assistance with benefit PHI in all of the situations determination; employee described below. performance evaluation such as auditing accuracy of claim a ments; and claim a eals. Finance Director Management of banking PHI may be disclosed to the functions including ACH individual who is the subject of administration and the PHI without limitation. disbursement account reconciliation. PHI may be disclosed to a business associate or an Employee performance individual the plan sponsor has evaluation such as auditing formally designated as part of accuracy of claim payments; the "health care component" and claim appeals. responsible for health plan administration, who performs a Health plan operations and covered function that requires payment. the PHI .(e.g. funds transfer for claim payment). PHI may be requested from a health plan if it is necessary to • affect payment of claims and to make determinations regarding health care operations. Personnel / Plan administration including PHI may be disclosed to the Insurance enrollment; data entry; individual who is the subject of Technician contribution processing; the PHI without limitation. processing claim payments; claim appeals and customer PHI may be disclosed to a service. health care provider if it is directly related to a specific claim that was submitted for reimbursement involving services rendered by that health care provider. PHI may 6e disclosed to a business associate or an individual the plan sponsor has formall desi Hated as art of ®20x4 Ciry of Hutchinson S ~c~~ Position Access and use of PHI for Disclosures and requests to listed covered functions listed entities allowed allowed without without authorization 1 authorization " " the health care component responsible for health plan administration, who performs a covered function that requires the PHI (e.g. claim appeals, plan eligibility, benefit determination, contribution processing, change in status). PHI may be requested from a health care provider or another health plan if it is directly related to a specific claim that was submitted for reimbursement and the PHI is necessary to determine expense eligibility under the health plan, or affect payment of the ex ense. Administrative Opening and distributing PHI may be disclosed only to Secretary incoming mail and FAXes; data the Privacy Officer, City entry; plan related Administrator, Finance Director, correspondence; routing City Attorney, and/or the telephone calls; customer Personnel/Insurance service; folding, inserting and Technician. ostin out- oin mail. City Administrator Management of the Plan This position may disclose PHI or request PHI in all of the situations City Attorney Management of the Plan This position may disclose PHI or request PHI in all of the situations. IT Director Management of the Information PHI may 6e disclosed only to Technology function related to the Privacy Officer, City the Plan, Administrator, Finance Director, City Attorney, and/or the Personnel/Insurance Technician. Computer/Network Maintenance of the Information PHI may be disclosed only to Technician Technology function related to the Privacy Officer, City the Plan. Administrator, Finance Director, City Attorney, and/or the Personnel/Insurance Technician. 1 r L Non-routine requests and disclosure of PMI -All non-routine requests for disclosure of PHI not described above will be reviewed on a case by case basis by the Privacy OfFicer. Requests must be ~+ 2004 City of Hutchinson 6 q <<~~ submitted to the Privacy Officer in writing and include detailed descriptions of the specific PHI requested and the purpose for which the PHI is required. Dnly PHI necessary to accomplish the stated purpose will be disclosed. In making this judgment, the Privacy Dffcer will rely on past experience, generally accepted industry standards and the opinions of individuals with applicable ..expertise. The Plan Sponsor will not disclose a participant's entire medical record unless clear justification is provided. Business Associate Sub-contractors The Plan Sponsor will ensure that any agents and/or subcontractors to whom it provides PHI on behalf of the health plan agree to the same restrictions and conditions that apply to the Plan Sponsor with respect to such PHI, The following table lists the sub-contractors the Plan Sponsor utilizes for provision of health plan administration services and the functions performed that could result in use or disclosure of PHI. C] Sub-contractor Services Provided Requiring Access to PHI Com an Care Em to ee Assistance Pro ram roviders Shred-It Records destruction Berkley Risk Risk managers for health and dental plans Administrators Westlund & Local insurance agent for health and dental plans Associates FlexCompensation, Flexible Spending Account administration, including claims Inc. determination, claims a eals, continuation of benefits, etc. CCStpa Health care plan third party administration including claims processor, enrollment, eligibility, continuation of benefits, coordination of covera a etc. Midwest Dental Dental care plan third party administration including claims processor, enrollment, eligibility, continuation of benefits, coordination of covera e, etc. LOGIS Pa roll and Financial S stem administration and su ort UNUM Provident Em to ee Assistance Provider Administration of Participant's Rights The Plan Sponsor has implemented the following procedures to accommodate participant's rights with respect to their PHI. Participants will be notified of these rights in the Notice of Privacy Practices. Receive notice of privacy practices-Porticipants have the right to receive a notice that describes the plan's privacy practices. The Plan Sponsor will distribute this notice to all required participants. C,'equest restrictions on disclosure of F'MI -Participants have the right to request that the health plan restrict disclosure of PHI for certain purposes including treatment, payment, or health care operations, and restrict disclosure to individuals ~e.g. family members) involved in the participant's health care or payment for health care. The health plan is not obligated to comply with such a request, but if the request is accepted, the plan may not disclose PHI in accordance with the request except in cases of medical emergencies. ~II requests for restrictions on disclosures of PHI must be submitted to the Privacy Officer in writing and include descriptions of: t,) the PHI to be restricted, 2.) the manner in which disclosure is ® 2004 Ciry of Hutchinson 7 ~cQ~ restricted, and 3.) the individuals or entities to whom the restriction applies. All requests for restriction on disclosure of PHI will be determined by the Plan Sponsor for acceptance or denial. The Plan Sponsor will notify the participant of the determination in writing, If the restriction is . accepted, the Plan Sponsor will notify the participant of the approval subject to the exception for medical emergency, and will not thereafter use or disclose the specified PHI in a manner inconsistent with the restriction. If the restriction is denied, the participant will be given the opportunity to discus their privacy concerns, and the Plan Sponsor will, to the extent practicable, assist the participant in modifying the request to address their concerns. Request confrdentiat communications -Participants have the right to request and the health plan must make reasonable accommodations for participants to receive PHI by alternative means or at alternative locations. All requests for confidential communication must be submitted to the Privacy Officer in writing and include: 1.) a description of the PHI or types of communication to be received in an alternative manner, 2.) a description of the alternative manner for receiving the communication (e.g. an alternative address), and 3.) the participant's certification that disclosure of all or a part of the information to which the request applies could endanger the participant and an explanation of the supporting circumstances. Access/copy PHI -Participants have the right to review and/or receive a copy of information maintained in their designated record set. All requests for access/copy must be submitted to the Privacy Officer in writing and include: 1.) a description of the specific information to be reviewed and the time period covered, 2.) the date and time when the participant would like to review the .information, and/or 3.) the mailing address where the information is to be sent. The Plan Sponsor will act on all requests for access/copy within 30 days of receipt. If the information requested is inaccessible or not maintained onsite, the time to act may be increased to 60 days. If access cannot be provided due to circumstances beyond the Plan Sponsor's control, the Plan Sponsor may request an additional 3D days to accommodate the participant's request. In this case, the participant will receive a written statement describing the reason(s) for the delay and a.date when the information will be available. Information may be reviewed at the City's main office during normal business hours (Monday - Friday, 8:00 AM to 4:30 PM CST) and we will make reasonable accommodations based on the participant's requested schedule. The Plan Sponsor will bill the participant the cost of copying at the rate of $.20 per page and the actual cost of postage or delivery charges (if any), Access to information in a participant's designated record set may be denied under certain circumstances specified in the privacy regulations. If access is denied, the participant will receive a written explanation for the denial that includes: 1.) the specific basis for the denial, 2.) a statement that the participant has the right to have the denial reviewed, and 3.) a description of how the participant can file a complaint with the Secretary of Health and Human Services regarding the denial. If access to the requested information is denied because the Plan Sponsor doesn't maintain the information, but we are aware of where the information is located, the participant will be informed where to direct the request. mend/correct P/-//-Participants have the right to request changes to inaccurate or incomplete PHI maintained in their designated record set. All requests to amend/correct PHI must be submitted to ~! 2004 City oFHu[chinson g ~ cam) the Privacy Officer in writing. Written requests to amend/correct PHI must include specific reasons for the change. The Plan Sponsor will act on all requests to amend/correct PHI within 60 days of receipt. If action cannot be taken due to circumstances beyond the Plan Sponsor's control, the Plan Sponsor may request an additional 30 days to accommodate the participant's request. In this case, within 60 days of the original request, the participant will receive a written statement describing the reason(s) for the delay and a date by which action will be taken. The Plan Sponsor is not required to amend/correct PHI (e.g. if the Plan Sponsor didn't create the information, if the Plan Sponsor doesn't maintain the information or if the Plan Sponsor's information is accurate and complete). If a request to amend/correct PHI is denied, the participant will receive a written explanation for the denial that includes: 1.) the specific basis for the denial, 2.) a description of the participant's right to file a statement of disagreement, 3.) a statement that the participant can request that the amendment and denial be included with any subsequent disclosure of the PHI, and 4.) a description of how the participant can file a complaint with the Secretary of Health and Human Services regarding the denial. If a request to amend/correct PHI is accepted in whole or in part, the Plan Sponsor will; 1.) notify the participant in writing that the request has been approved, 2.) amend/correct the relevant PHI, and 3.; make reasonable efforts to contact other covered entities and business associates who could be expected to rely on the information that has been amended to the detriment of the participant. Receive an accounting of PHI disclosures -Participants have the right to receive an accounting of certain disclosures of PHI for the past six years (but not prior to April 14, 2004). All requests for an accounting of PHI disclosures must be submitted to the Privacy Officer in writing. The Plan Sponsor will act on all requests for an accounting of PHI disclosures within BO days of receipt. If action cannot be taken due to circumstances beyond the Plan Sponsor's control, the Plan Sponsor may request an additional 30 days to accommodate the participant's request. In this case, within 60 days of the original request, the participant will receive a written statement describing the reason(s) for the delay and a date by which action will be taken. Participants may request an accounting of PHI disclosures once per year without charge. Additional requests will be billed at a reasonable rate. The accounting of disclosures will include the date of the disclosure, the name and address of the person or entity to which the disclosure was made, a description of the PHI disclosed and a brief description of the reason for the request. The accounting will not include disclosures tv the participant (or their personal representative), disclosures pursuant to an authorization, or disclosures for the purpose of treatment, payment or health care operations. Health Plan Records and Document Retention Business associates will determine appropriate procedures for ensuring the privacy of information contained in a participant's designated record set. Business associates will hold and retain records on behalf of the Plan Sponsor, The Plan Sponsor shall have the right at all reasonable times to inspect, at the office of the business associate, all records belonging to the plan that relate.to the business associate's services to the Plan Sponsor. In some cases, business associates may return all health plan records to the Plan Sponsor at the end .of. each plan year. In other cases, the business associates will retain the following information in written or electronic format for six years from the later of its creation date or the date it was last in effect: 1,) information in the participant's designated record set including claim forms and ®2004 City of Hutchinson a c4~ documentation, 2.) signed authorizations to disclose PHI and 3.) all written documents related to participants' privacy rights as described under Administration of Participant's Rights above. Upon termination of the business associate services, the business associate shall return and/or destroy (unless subject to a court order prohibiting destruction or requiring production) all records received from the Plan Sponsor or created or received by the business associate on behalf of the plan that the Plan Sponsor still maintains in any form. If return or destruction is not feasible, the plan Sponsor and or business associate shall continue to extend the appropriate protections to such information, and limit further use of such information to those purposes that make the return or destruction infeasible. Staff Training All City employees who use or have access to PHI will receive HIPAA privacy training prior to the compliance date and will continue to be trained on a periodic basis as necessary, New employees or employees who transfer into a position that performs a covered function will be trained as part of their initial orientation. The training program includes a general overview of the HIPAA privacy requirements and focuses on the policies and procedures outlined in this document. The Privacy Officer will be responsible for monitoring privary requirements on an ongoing basis and will update the City's policies and procedures as necessary. If there is a material change in the City's policies and procedures, all employees will be re-trained within a reasonable period of time to ensure ongoing compliance. Complaint Procedure, Sanctions and Mitigation . The Plan Sponsor has implemented the following procedures far documenting and investigating privacy complaints, disciplining employees who violate the Plan Sponsor's privacy practices and mitigating the consequences of privacy policy violations. Complaint Process - If a participant believes their privacy rights have been violated by a City employee orsub-contractor, or disagrees with a decision made by the Plan Sponsor about access, use or disclosure of PHI, a complaint may be filed in writing with the Privacy Officer. The written complaint should include a description of the violation or decision, the individuals and PHI involved, and other relevant supporting information. The Privacy Officer will investigate the complaint and respond in writing within 30 days of receipt of the complaint. If the Privacy Officer determines that a complaint has merit, steps will be taken to mitigate negative consequences of the action or decision, and sanctions will be enforced as described below. In addition, the City's privacy practices will be reviewed and modified as appropriate to minimize the possibility of a similar issue occurring in the future. If the Privacy Officer determines that the complaint does not have merit, the issue will be referred to the health plan for further consideration, and the participant will be given information on the health plan's privacy contact. Participants will also be informed of their right to file a complaint with the Secretary of the U.S. Department of Health and Human Services (WHS). Complaints can be addressed to: Medical Privacy, Compliant Division Office for Civil Rights, U.S. Department of Health and Human Services, 200 Independence Avenue SW, Room 509F, HHH Building, Washington, DC 20201. ~If the Privacy Officer is the subject of the written complaint, the complaint will be submitted to the City Administrator whe will be responsible for investigating the complaint. ®2004 Ciry ofHuechinson is ~1 ~~ The Plan Sponsor will not retaliate against a participant for exercising rights provided by th'e privacy rule, assisting in an investigatien by HH5 or other appropriate authority, or far opposing an act or . practice the participant believes in good faith to be a violation of the privacy rule. Mitigation - If the Plan Sponsor becomes aware (either through a complaint or any other means) that PHI has been used or disclosed 6y an employee orsub-contractor in a manner that violates privacy regulations, the health plan will be notified and the Plan Sponsor will take affirmative steps to mitigate to the extent practicable the negative consequences of the violation. The timing of and specific actions taken to mitigate negative consequences will be based on the nature of the violation, the magnitude of the negative consequences and the immediacy of those consequences. Sanctions - If a City employee violates the privacy practices outlined in this document they will be subject to disciplinary procedures outlined in the City of Hutchinson Employee Handbook _ Personnel Policy. Progression through the discipline procedure will be based on the severity of the violation and related consequences, not merely the number of violations. An intentional or willful violation of the Plan Sponsor's privacy practices that results in significant harmful consequences to a participant is grounds for immediate dismissal. Any sub-contractor that violates the Plan Sponsor's privacy practices will be subject to contract termination. Any sanctions applied in accordance with this policy will be documented and retained consistent with the document retenticn procedures described above. PHI' Safeguards The Plan Sponsor will implement reasonable and appropriate administrative, technical and physical safeguards designed to prevent intentional or unintentional use or disclosure of PHI in violation of the privacy rule including but not limited to the following: . Documentation will be stored in lockable file cabinets or secure areas with restricted access when not actually being used for plan administration. Precautions will be taken to ensure that incoming claim forms, documentation, FAXes and other written communication that include PHI are routed to the responsible employee in a manner that minimizes the risk of disclosure to any individual who does not require access to such information. Written communication containing PHI will not be left unattended in a location where an individual not entitled to disclosure is likely to be present. • Any onsite meetings with a participant where PHI is being discussed will take place in an area where the discussion is not likely to be overheard by another individual (e.g. enclosed office or conference room). • Access to data processing systems that contain PHI are restricted through multilevel user rights based on user names, passwords and employee roles, Access to the City's intemal I.AN is controlled through Windows and Novell network authentication. Remote VPN access is available to a limited number of employees and is secured through a high encryption VPN concentrator. This allows access to then authenticate to the windows network. The internal LAN is connected to the Internet, all external communication is done through a Cisco firewall along with router security. Group rights based on job function add an additional level of security to sensitive documents. • Any written communication mailed to a participant at a location other than the participant's home address will be marked as "PERSONAL AND CONFIDENTIAL." • Reasonable steps will be taken to limit the amount of out-going FAX communication that contains PHI. When necessary, FAX correspondence containing PHI will include a cover sheet marked as "PERSONAL AND CONFIDENTIAL" and the individual to whom the FAX is directed will be notified by telephone when the FAX is transmitted. ®2D04 City of Hutchinson 11 ~ ~a~ • Emails that contain PHI will be directed only to the specific email address of the individual receiving the information. PHI will not be emailed to a general email box. • Documents containing PHI will be shredded or destroyed in an appropriate manner when . the retention period described above has been reached. The Privacy Policy and Procedures takes effect on April 14, 20D4. However, the Plan Sponsor reserves the right to change the terms of its privacy policies at any time, and to make new provisions effective for all health information that the Plan Sponsor maintains. This includes health information that was previously created or received, not just health information created or received after the policy is changed. Adopted by the City Council this day of , Marlin Torgerson, Mayor ATTEST: Gary D. Plotr, City Administrator ® 2004 City of Hutchinson 12 q~0.~ pffice of the City Attorney C~ • n 111 Hassan Street S6 Hutchinson, MN 55350.2522 320.587.5r511llrax 320.234.4240 TO: Mayor & City Council FROM; Marc A. Sebora, City Attomey DATE: March 18, 2004 SUBJECT: Prosecutorial Services As you know, earlier this yeaz a Request for Proposals was advertised for legal prosecution services. The purpose for acquiring these services is to decrease my time spent in Glencoe for court appearances. I will still be the lead prosecutor for the City of Hutchinson and will supervise the caseload that comes into the office, as well as prosecuting some cases myself. Three proposals have been submitted. They are from the Carrigan Law Office in Hutchinson, the Campbell Knutson office in Eagan and the Gavin Law Office in Glencoe. The fees proposed by Carrigan are $115 per hour plus travel and offices expenses. Campbell Knutson's fees are $90 per hour plus paralegal and office expenses. Gavin's rate is a flat $107 per hour for all services. hl addition, Gavin has proposed a flat monthly fee of $2800, which would bring their rate down to $70 per hour for 40 hours of work per month which should be adequate for the City's needs. After thorough review and consideration, I recommend that the law firm of Gavin, Olson, Savre & Winters, Ltd. be awazded the contract to provide such services. The firm was founded in 1939 and employs five attorneys and five support staff: The firm is located in Glencoe and is very knowledgeable of the McLeod County court system. Ms. 7ody Winters will perform the primary prosecuting functions with Mr. Ben King assisting her if she is unavailable. Ms. Winters cuttently handles criminal prosecution for four other cities in Mcleod County and Hutchinson's caseload will blend in with them as she already attends court on all usual prosecution days. Ms. Winters is a former McLeod County Assistant Attorney and is familiar with Hutchinson Police Services and its personnel. I have discussed this with Lt. Erlandson and he supports my recommendation of awazding the proposal to the Gavin Law Office. I recommend accepting the proposal from Gavin Law Office For the flat rate option of $2800 per month and ask that you give authority to either Gary Plotz or me to enter into a formal contract with Gavin Law Office for these services. Thank you for consideration of accepting this proposal. Printed an recycled p®per ~ (:~] _ s • FEE AGREEMENT This Agreement is made this day of March, 2004, at Hutchinson, Minnesota between the City of Hutchinson, hereinafter called "Client" and Gavin, Olson, Savre & Winters, Ltd., Attorneys at Law, hereinafter called "Attorneys." The Client has requested the Attorneys undertake legal prosecution services for criminal cases for the Client at the direction and discretion of the Hutchinson City Attorney which will include but is not limited to the following: A. Prosecution of gross misdemeanor, misdemeanor and petty misdemeanor cases including traffic violations, DWI cases, theft and code violations initiated by the Hutchinson Police bepartment. B. Prosecution of all gross misdemeanor, misdemeanor and petty misdemeanor cases that occur in Hutchinson and initiated by the Minnesota State Highway Patrol. C. Drafting complaints, representing the Client at court appearances which currently include an assignment of 2-3 days per week plus jury trials. The court appearances include omnibus hearings, pretrial conferences, court and jury trials and post-conviction hearings. D. Preparation of regular reports of prosecution activities and staff activities. E. Being available to meet with the Chief of Police to review prosecution matters. )?. Advise and consult with City inspection staff regarding abatement of nuisances and other city code violations. G. Being available for meetings as directed by the Client. The Attorneys have consented to accept this employment. Said services shall begin on .2004. It is agreed between the Client and Attorneys as follows: 1. The Attorneys agree to undertake the services rendered (at a standard hourly rate of $107.00) (at a flat fee of $2,800.00 per month with the agreement that the hours of service will not exceed 40 hours per month. Lf said services exceed 40 hours, the Client agrees to pay 107.00 per hour for the services provided which exceed 40 hours). Compensation to be reviewed annually based upon workload. ~ C~.~b . 2. Both the AtWteys and Client may terminate this agreement by 10 days written notice, one to the other, of their intention to so terminate, except that the Client shall pay the Attomeys for all Attorneys' fees and costs rendered to the date of termination according to said agreement and the Client shall provide a substitute attorney to handle the pending prosecution matters. IN WITNESS WHEREOF, we have signed our names the day and year first above written. CLIENT: CITY OF HUTCHINSON Mayor City Administrator ATTORNEYS: GAVIN, OLSON, SAVRE & WINTERS, LTD. Jody Winters U:\ProsecutionslHutchinson~ee Agreament.jw / ~~ ~J C Hutchinson Ci~Center .,., - Yll Hessen 3trtet 3E Hutchinson, MN S53S0.2522 320.587-S15llFux 320.7.34.4240 M E M Q~~ N l] U M ~J C~ TO: Mayor and City Council FROM: .lobe P. Rodeberg, Director ofEngineering/Public Works RE: Consideration of Approving Contract with GoodPointe Technology Corporation (ICOl~ For Pavement Management Services DATE: March 17, 2004 Attached is a memorandum for john Olson, Assistaut Public Works Director, outlining our request For a proposal from GoodPointe Technology Corporation, the developer ofthe software system that we utilize for Pavement Management System Services. Duo to staff shortages, layoffs and retirements, we have not updated our Pavement Management System to any significant degree in 8 years, and can not hope to catch up at any point in the near future. We are proposing to fund this work from reductions in contract services in the Street Department and savings in the I?ngineering Department due to unfilled positions. If this works wcll this year, we hope to continue to contract for these services in the future. We recommend approval of the Consultant Contract far Pavement Management Services with GoodPointe Technology Corporation in the amount of 519,500 Printed on recycled paper - ~ ~~~ RECEIVEt~ ~g $ 7 2004 C~ ~ Hutcmns° ~ City of Hutchinson -~ t~ Engineering /Public Works Maintenance Operations 1400 Adams St SE Hutchinson, MN 55350 Phone (320) 234-4219 Fax (320) 234-6971 To: John ltodeberg, Dir. of Engineering/Pu~bli~c Works From: John Olson, Asst. Public Works Dir.l 1.11 Subject: Proposed Consultant Contract for Pavement Management Services In 1996, Braun Intertec provided initial pavement management services, including an inventory of the streets, field evaluations of street conditions (PCfj, non-destructive testing (NDT), reporting, and budgeting. Braun Intertec has since sold their pavement management software and consulting businesses to Good]ointe Technology. Subsequent attempts by City staff to maintain and update this information were unsuccessful because of competing priorities. The Infrastructure Management Specialist (IMS) position, added in 1999, addressed pavement management as part of his duties. The IMS began compiling, . updating, and reporting various information during his tenure. In 2003 the IMS position was eliminated due to budget cuts. Limited staff and competing priorities will again make it impossible to maintain pavement management services internally. GoodPointe Technology proposed the following to maintain our pavement management services through a consulting contract: 1) $1,500 for software upgrades/support (annual fee); 2) $3,600 for 80 hours of consulting services {$45/hr.}; 3) $14,400 for pavement condition surveys to update the 1996 data {$180/cL mile}, Total for 2D04 = $19,500. Funding far this contract is available from several potential sources including reduced Street peparmient expenditures related to striping included in upcoming contracts and reduced Engineering expenditures related to unfilled positions. I recommend entering into a contract with GoodPointe to provide pavement management services. There is a recognizable value to maintaining this information. The information is useful to residents, elected officials, Engineering and Public Works staff, and for historical documentation. Improving the quality of the information routinely will enhance decision-making and cost-effectiveness of future projects. • Included on the reverse is information about what will be included in the contract and a proposed future schedule to maintain and improve pavement management ittfarmatlon. q C~~ February 26, 2004 ~~ L~ February 11, 2004 tc~rt~ a©oepo~wr~ r~ewwaw~~r Mr. John Olson Assistant Public Works Director City of Hutchinson 1400 Adams Street SE Hutchinson, MN 55350 Good Pointe Technology Proposal: 20D4-410 Dearlohn: GoodPainte Technology is pleased to offer infrastructure management consulting services to the Clty of Hutchinson. The requested services are to perform a detailed Pavement Condition Index (PCI) survey on approximately 80 centerline-miles of roadway in the City of Hutchinson and enter the data into the City's existing pavement management system (Task 1). This pavement condition survey will update the set of pavement management system data and will form the basis of future budget analysis projections for the City. This proposal also features comprehensive ICON support (Task 2) so that Good Pointe can maintain the ICON system data entry and reporting requirements for the City through May 31, 2005. Attached to this letter is a swpe of services and related mst proposal. If after reviewing this document you have any questions or. concerns regarding the project setup or services detailed in this letter, please call me at 651.726.2555. Thank you far your continued interest in our services. We look forward to working with you on this project! Sincerely, GoodPointe Technology Anthony J. Kadlec Vice President Attachment: Proposed Scope of Service \proposais\Hutchinson\2004-410.doc G CC] • Cli p ~ ge i of ~ ent Co y- a "' . " our recur . (p/ease authorize and ,_ eep'fnr j~ .. , ds~ Proposed Scope of Services -City of Hutchinson GoodPointe Technology proposes to provide the City of Hutchinson with the following services: To ensure that the City's'ICON Pavement Management System has accurate data to form the basis of budget scenario projections for the City, GoodPointe recommends that a network level pavement condition survey be conducted in early spring 2D04. The Pavement Condition Index (PCI) data collection survey will cover the entire street network of the City of Hutchinson. The surfa[e condition survey proposed in this task is a walking survey in which iD0 percent of the street surface will be evaluated. At a minimum, the following bituminous pavement distress types will be collected as part of the PCI Pavement Condition Survey: Alligator Cracking Patching Block Cracking Pplished Aggregate Bumps Potholes Corrugation Railroad Crossing . pepression Raveling Bdge Cracking ReFlective Cracking Flushing Rutting Heaving Shoving Lane-Shoulder prep Off Slippage Cracking Longitudinal Cracking Transverse Cracking GoodPointe Technology will enter the observed distress types and distress extent data from the pavement condition survey, calculate the PCI and then update the Ciy's TC~N database accordingly. The City's ICON program will be ready to run budget scenarios immediately after the installation of the updated database. C~ ~~ ~~~ 1 ~ rr. r Task 2.0 will provide the Gty with the ICON Standard Support Agreement plus eighty (80) hours of consultation services under the ICON Premium Support Agreement through May 31, 2005. The range of possible services for this task may include, but is not limited to: Update the inventory of the City's pavement management system; Link the new inventory sections to the City's latest ArcView GIS linework; Enter the list of recently completed paving projects and register the PCI benefit of these projects in fire ICON system; Wad the City's proposed 5-Year (2004-2008) CIP project list into ICON; Meet with the City to update the its pavement management policy data (applicable strategies, unit costs, application parameters, etc.) in the ICON software; • Run multi-year budget analysis scenarios for the CI ty to show the required level of funding to achieve an average benchmark PCI for the overall network and/or average benchmark PCI far each functional class subset of the network; OR, run multi-year budget analysis scenarios for the City tD show the projected condition of the network and deferred maintenance backlog for specified level of funding; • Rewmmend alternative pavement management strategies to help the City to cost-effectively Improve the condition of the network (e.g. reinstituting a sealcoat program that rotates in zones across the Gty, implementing an thin overlay program for targeted arterial routes in the network). . . Work with the Gty to develop an automated ICON System Report that can be run on a period basis (quarterly, annually) that documents the: o Inventory of the City network (by area, lane miles, centerline miles), subtotaled by functional Hass; a Current conditon of the City network through the date of the report; o Trends in Condition of the City network; o Increase in the inventory of the Clty network on an annual basis; o Level of paving project activity (by area, lane miles, centerline miles) accomplished by the Public Works Department, subtotaled by maintenance type and budget expenditure. Develop a high impact executive summary report to highlight the trends in pavement condition of the City network and to illustrate the 6eneflts of the scenarios run for the Gty; Develop presentation materials that will help educate the citizens of Hutchinson with regard to the pavement management practices of the Public Works pepartment (e.g. sample pictures of pavements at different levels of PCI); Presentation of the results to designated City staff; and, Miscellaneous database consultation services to integrate other infrastructure assets into the ICON system (e.g. signs, storm-sewer, sanitary-sewer, watermain, and/or other right-of-way assets). Note: additional software license/support charges may apply for other ICON program modules, q ~~~ r~ L r~ LJ CP Iient C nd kee~.fn~' yourrecord5) /ease au horrze a, '" Proposed Cost Estimate -City of Hutchinson Pavement Evaluation Services Basis of Payment: ~ ~. - ~. r. ~ - ~ The pavement condition survey data will be conducted in the field on the selected pavement sections within the City's jurisdiction. GoodPointe Technology will enter all the data from the pavement condition survey, calculate the PCI and then deliver the updated databases to the City for installatign. The City will be able to run budget scenario runs immediately after the installation of the updated databases. If the City requests all 80 miles to be evaluated by GoodPointe, we will provide this service at a discounted unit cost rate of $180 per centerline mile, according to the terms specified in thls proposal. ~ . - GoodPointe Technology will provide the City with the standard ICON Support Agreement ($1,500) and cighty (SD) hours under the ICDN Premium Support Agreement ($3,60D). Total Estimated Costs: Task Unit Cost units Re nested Total Cost city Si nature 1 $180 per centerline 8D $14,40D.DD mile (this includes a 45 mile discount 2 Lump Sum ICON Premium $ 5,100.D0 Su ort-80 Wours After reviewing this document, please sign both copies. Keep one copy and return the other to GoodPointe Technology. Receipt of this letter will serve as our authorization to proceed. Invoices shall be submitted on a monthly basis with payment due immediately upon invoice. Authorized by: GoodPointe Technology Anthony ]. Kadlec Vice President Total Authorized Amount: $19,SDD.00 Accepted by: City of Hutchinson By: Date: `~ ~C~ /ease authorie and returrrto GoodPgme 7' cline/og"y,? CP . Proposed Scope of Services -City of Hutchinson GoodPointe Technology proposes to provide the City of Hutchinson with the following services: i ; ~ ~ . - sa.tya~an~~~rirt.~aan~ca~y To ensure that the City's ICON Pavement Management System has accurate data to form the basis of budget scenario projections for the City, Good Pointe recommends that a network level pavement condition survey be conducted in early spring 2004. The Pavement Condition Index (PCI) data collection survey will cover the entire street network of the City of Hutchinson. The surface condition survey proposed In this task is a walking survey in which 100 percent of the street surface will be evaluated. At a minimum, the following bituminous pavement distress types will be collected as part of the PCI Pavement Condition Survey: Alligator Cracking Patching Block Cracking Polished Aggregate Bumps Potholes . Corrugation Railroad Crossing Depression Raveling Edge Cracking Reflective Cracking Flushing Rutting Heaving Shoving Lane-Shoulder Drop Off Slippage Cracking Longitudinal Cracking Transverse Cracking GoodPointe Technology will enter the observed distress types and distress extent data from the pavement condition survey, calculate the PCI and then update the City's ICON database accordingly. The City's ICON program will be ready to run budget scenarios immediately after the installation of the updated database. i < <~ Task 2.0'will provide the City with the ICON Standard Support Agreement plus eighty (80) hours of consultation services under the ICON Premium Support Agreement through May 31, 20D5. The range of possible services for this task may include, but Is not limited to: Update the inventory of the City s pavement management system; • Link the new inventory sections to the City's latest ArcView GIS linework; Enter the list of recently completed paving projects and register the PCI benefit of these projects In the ICON system; Load the City's proposed 5-Year (2004-2008) CIP project list into ICON; Meet with the City to update the its pavement management policy data (applicable strategies, unit costs, application parameters, etc.) in the ICON software; • Run multi-year budget analysis scenarios for the City to show the required level of funding to achieve an average benchmark PCI for the overall network and/or average benchmark PCI for each functional class suhset of the network; OR, run multi-year budget analysis scenarios for the City to show the projected condition of the network and deferred maintenance backlog for specified level of funding; Recommend alternative pavement management strategies to help the Gty to cost-effectively improve fire condition of the network (e.g. reinstituting a sealcoat program that rotates in zones across the City, implementing an thin overlay program for targeted arterial routes in the network). Work with the City to develop an automated ICON System Report that can be run on a period basis (quarterly, annually) that documents the: o Inventory of the Gty network (by area, lane miles, centerline miles), subtotaled by functional class; o Current condition of the Gty network through the date of the report; o Trends in condition of the Gty network; o Increase In the inventory of the City network on an annual basis; v Level of paving project activity (by area, lane miles, centerline miles) accomplished by the Public Works Department, subtotaled by maintenance type and budget expenditure. Develop a high impact executive summary report to highlight the trends in pavement condition of the Gty network and to illustrate the benefits of the scenarios run for the City; pevelop presentation materials that will help educate the citizens of Hutchinson with regard to the pavement management practices of the Public Works Department (e.g. sample pictures of pavements at different levels of PCI); • Presentation of the results to designated City staff; and, • Miscellaneous database.consultation services to integrate other infrastructure assets into the ICON system (e.g. signs, storm-sewer, sanitary-sewer, watermaln, and/or other right-of-way assets). Note: additional software Ilcense/support charges may apply for other ICON program modules. ~~~ C~ GoodPointe Technology Copy-Page 2 of 2 ,..,:..., , . ,..,, m ..., , . (p/ease. authorize an' '" tµ n tq'GaodPain~e o/" ' d,~e„ ur Techn. 49Y Proposed Cost Estimate -City of Hutchinson Pavement Evaluation Services Basis of Payment: The pavement condition survey data will be conducted in the Feld on the selected pavement sections within the City's jurisdiction. GoodPointe Technology will enter all the data from the pavement condition survey, calculate the PCT and then deliver the updated databases to the City for installation. The City will be able to run budget scenario runs immediately after the installation of the updated databases. Tf the City requests all 80 miles to be evaluated by GoodPointe, we will provide this service at a discounted unit cost rate of $180 per centerline mile, according to the terms specified in this proposal. ~ ~ GoodPointe Technology will provide the City with the standard ICON Support Agreement ($1,500) and eighty (80) hours under the ICON Premium Support Agreement ($3,500). Total Estimated Costs: Task Unit Cast Units Re nested Total Cost City Si nature 1 $180 per centerline 80 $14,400.00 mile (this includes a 45 mile discount 2 Lump Sum TCON Premium $ 5,iD0.D0 Su qrt-80 Hours After reviewing this document, please sign bath copies. Keep one copy and return the other to GoodPointe Technology. Receipt of this letter will serve as our authorization tv proceed. Invoices shall be submitted on a monthly basis with payment due immediately upon invoice. Authorized by: GoodPointe Technology Anthony 7. Kadlec Vice President Total Authorized Amount: $19,500.00 Accepted by: City of Hutchinson [iy: Date: ~ <<~ 2004 Airport Impmvaments -Page 2 Maroh17,2004 • Consideration of Consultant Selection Process for Future Airport Improvements The FAA and Mn/DOT require that cities doing work with state or federal funds periodically complete a formal consultant selection process. We have requested a continuation of utilizing TISDA due to our previously successful experience, however all work included in our previous CIP that was noted in our last consultant selection process has been completed, and we aze now required to complete a new process. We will be sending out Requests for Qualitications (RFQ's) to several consultants, and would like to establish the consultant review and recommendation team for the City. It is our recommendation to include: John Rodeberg Director of Engineering/Public Works John Olson Assistant Public Works Director (Airport Manager) Dave Skaar Airport Commission Chair ? Airport Comrission Member ? City Council member Work to be included in the our proposed first contract (for work in late 2004 and 2005) includes: Helipad/Wash Pad $10,000 Ditch Cleaning $10,000 Drain Tile Repair $10,000 ElectricallJpgrade $70,000 Con sultin¢/ContinQcncy ,,._$40,0.00 Total Estimated Work $140,000 Additional future work to be included in the contract is expected regarding: • Fencing and safety improvements • Jet A fuel ^ Hanger site preparation and construction We recommend approval of the RFQ and the Consultant Selection Team (fhe contract will be brought back tp tha City Council for approval). aC~) TKDA . ENGYrE6iS • AFiCfATECfS • PLMlI~R3 lddd Wpu Jartray Plaa 444 Cedar Streel p. "_,R,w,~~E~ . ~imaan.ntr~sstai-tt4o . March 15 2004 MAR 17 20p4 1~+>~~ , ~~,~ tsa•poes ~ www.tkda.a°m • ~~.y fx HutchllM[711 Enp.Dep, Mr. John Rodeberg Director of Engineering Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 Re: 2004 CIP Hutchinson Municipal Airport Engineering Proposal Supplemental Agreement #1 Dear Mr. Rodeberg: We am enclosing 2 partially executed copies of Supplemental Agreenxent No.1 for your planned 2004 airport improvements. Consistent with FAA's direcpiom to the City, the project consists of the same work bid in 2002, when all bids were rejected due to budget considerations. The proposed budget accurately reflects efforts toward the proposed.2004 project, now scaled back to its origi'ttal scope. We have enclosed one copy of the previously proposed budget and the cwrent version for your comparison, C±n a positive note, the new federal funding rate has risen from 90% to 95%, effectively cutting the local cost in halt: If this proposal is acceptable to the City, please execute both copies and return one to us for our files. We are available to discuss this further with you at your convenience Sincerely, yle W. e Senior Project Enginear LWK:sI . Enclosure M fa~playea 0°ned CananyPmapdnpemmremaacHon,nd t~4+b' 9 Cd) TKDA Pr+~jcct F~:~ E~tirraafe Cllent_''` ~,~ `. ~~t(''°uirne'ra1~nw~1~aa1~llF~rr_:,,~ _.~..._. _.._.._.m........ -....- - Comm No:.~,... ..~~~ ~° ,::-~-Q. '=tea ~/ 'ate A::--qqyy''~~ ..~ ~~~~~CtciY~~ 'h'~ ,,. ,.MM. wwuu n.wmm~nnm~mmm.m ~... " ~-y~-~~~~m~~~. [~V~ c,y~P .._.. /~ -_ c` ~ t. ~ lJate'~-' ~.~ y Sl _~ •l'. ~~yy pp ppqq,7~ .~yg r ~~77 LfM,d'r.7 ~>~. t ~:::~~ ~K~ bepartment ,,±:~ .. ~~~ Air~urt5 ~~ r ~rtEEleri r _ .~. ,.. Pre~a~ed;E3 ~-%rr~r~? s p y~ , T+tik_ 4- r ~, ,' r s _~'., -~~• i::~ k i~~~{ed Person Hf t r'. F' I Ilrt-d r ~~. i~r .,..uw ~ c - t ' ,ter"' ~ , z ~3~~• i~ ~*; } s.; 4~ ~ *Jo c.rll flan I~ k C( Sr Req ~ Fr ~ }' I .',]eC E r,:d' Tec. ti~r r_.~` To{n!s ,.', ~ S~l~~~I, its ~ F'rcr"~U° f-urll:ll~tl ~It "1 1t~ ~2 '~t,i..3_F,~4~ rl{7~"~`!PG` ~j~~ t €erE. . ~._~.. 4 ~ ~ ~ ~ ~E , ~r:k::~~a~„ 2~0IP f'tra~:s~t ~~:`d:cs ~ t~ 1 4 Aaer,cy t~~ardin~ta~n 4 ' i F~d~ t~~{6S~ ~r~d M'd f~I~art 4 ~ ~~. .~... 4 ~'~, ' __ .~.~ ~~ ~~~~, Total Pers~m Fd~rwrs 2 ~~ - 1 ~ 1Q0 i"s[irrr Stec. ~iE.; I~ I,...t., ~'~ :r,it~r,.~ 75ry CC ~{1~ ~' ~ ~ ~'~' ~.+ 'rw~: ~ ,~.r~ L ,. ~ Tr-,t-'1 r~iltwq Ir, fr^rr f':I . r (r•s, ~s:rr1YP P _~ °~ . ;. ti ~, i (^'- ~ w - ~ C Aq~1 $ ~i,980 ~~1 +e ' ] „ ek~~~ ff y y 5 -. _ E _ ~1 { h _ f~ ~ ~k ErIStS ~--. .. ~.~. ~'.. ~' ~~+ir t~... f4 ~"" ]'T: .p f FIS i- 5~.. ~j.~." C +: ~ 'i~r`' ,• >< t tv' ~;,?~'r ri,~~ti~ G ., ~ ~ "'" T ', ~ + ~ y ~"`.. z cry 4 .c r f r ;. "7 +, -.~ { i `' i... ` .~ , 5 ,r r r ~c r s ~ ~ ~ _ ~.s.L cm u1~., 3~-~ ad' c ~ ~11U ' f ' ` ~ ,f.~ ~ ,~ ~ '~,,. ~~ k4t '~ ~ ' L °t ~ r '' ~ r9s s w ir ' S `` ° ~ 1 ~ . "~ r ~ E s .~i .r~as arm~ v r r , . ai ~ w L j,. ~ k ~ - t. ~ ~~„! I Z ~t - r + ~ .rur L ~l^{ ~• ~~ ~ ` ci sFUT~&ro° ~"w<ruhCVS Sw.~~ ~i 4 } (v .~54. " ~f a"3~~ ~ ~ f ~ '~ ' ~ ~~ ~ ,. . f. x:. . , ~ + r c~ '~~ , ~ .-rlirc.~~ucfll~trre ~ R€pmra~{xa,µ~~BC~ C~ ~ °.{f7 ~, ~<+~ H ~ f. -. ~ ~ ^~:. I~ ( ~, ~.r y ri ~ ~ r ~~r; _t,~ , ; F .` ~JX p, .~ fit' ! r rF ~.i t i; [a~ Fet~o ~ P { • xt r ~ ~l~ t ti ` y ~yrx p t~~ r.J ~ 1 K: .4 ~ t. r ~ f~ _r, Fri' L 1 t. t ~ ~ ~~ y 7 { •,,x~o~ sulE ri( Marh C,P H~ - - V ,P )) .~ ! ,.~, ~ % S.f r~.. : !r. ~ ~ ..Y:p J` r kY I ~iCt(•'S Sif k.~~ t ~'' }~. "~ . ~i ', a -` " ~.)lll X ti~.- 1~:1 F r ~ ~ 1 1-~ r f s.t idr ~e 1 ~ w ".~ -1 1 } t ° ~ f r ~. ,w ~ " ' -; , i ~ ~ ~ ~' ~~~ z ' ~ ~ ~ r ° ~~ T t ! Pro t Fe s;? ; + "' ~; ' ~ ~~ ;g ! ~~~~~9 L ~ ~ ; ~ • s_ rti: ~ ~X ~ ~ c a tec e . r " ~ , - ~1 „ ~ ,>!.~ ~ -_-r~a~+5~%T ,~..~;:s .~ _ "';_~' _ r . ~. ~.; s~ouraa~a}7Q; ~'.ti~~.i 5~1~},%C ?4 ~... ,:~;;, W SUPPLEMENTAL AGREEMENT NO. 1 • :Between CITY OF HUTCHINSON, MINNESOTA (OWNER). and TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, .INCORPORATED (CONSULTANT) for PRO1~ESSIONAL SERVICES in connection with 2004 CAPTTAL'.IMPROVEMENI' PROTECT This SUPPLEMENTAL AGREEMENT NO. 1 made and entered into this day of 20~, by and between the CI'T'Y OF HUTCHINSON, MINNESOTA, hereinafter referred to as the OWNER, and TOLTZ, KING, DUVALL, ANDERSON AND ASSOCIATES, INCORPORATED, a corporation with a regular place of business at 444 Cedar Street, Suite 1500, St. Paul, Minnesota 55101, hereinafter referred to as CONSULTANT, WITNESSETH; WHEREAS, the OWNER previously engaged the CONSULTANT to provide architectural and/or engineering services in connection with the 2002 Capital Improvement Project, hereinafter referred to as the Project, which engagement was formalized in a Professional Services Agreement dated May 23, 2002, referred to hereinafter as the Agreement, AND WHEREAS design phase services for the 2004 Capital Improvement Project are now requested by the OWNER, NOW, THEREFORE, the OWNER and the CONSULTANT, for the consideration hereinafter named, agree to amend the Agreement by and through this SUPPLEMENTAL AGREEMENT NO. 1 as hereinafter stated: I. PURPOSE The purpose of this Supplemental Agreement No. 1 is to provide Design Phase • Engineering Services for the 2004 Capital Improvement Project (CIP). The 2002 CIP project was designed, bids were received, and all bids were rejected for budget considerations. The OWNER intends to re-bid the work as the 2004 CIP. SA 1-1 q C~~) C~ C~ Therefore, replace the original ATTACHMENT A, SCOPE OF WORK, with the revised Attachment A attached hereto. IN WITNESS WHEREOF, the parties hereto have executed this SUPPLEMENTAL AGREZMENT NO. 1 the day and year first above written. THE CTTX OF HUTCHINSON, IvIINNESOTA Ey By ATTACHMENT A SA I-~ TOLTZ, `KING, IIUVALL, ANbBRSON AND ASSOCIATES, INCORPORATEI} Sy Richard N. Sobiech, P.E. President/CEO By q (d~ ATTACHMENT A . SCOPE OP WORK FOR 2004 CAPITAL IMPROVEMENT PROJECT HUTCHINSON MUNICIPAL AIRPORT CITY OF HUTCHINSON, MINNESOTA I. PROJECT DESCRIPTION The 2004 Capital Improvement Program at the Hutchinson Municipal Airport will consist of the following items to be accomplished under a single construction contract. This Project includes major items of work as follows: • NAVAID Service Roadway • Apron and Taxilane Construction lI. SERVICES TO BE PRDVIDED BY THE CONSULTANT The CONSULTANT shall provide services for PART A -PRELIMINARY DESIGN PIIASE and PART B -DESIGN PHASE as outlined below: A. PART A - PRELIMINARY DESIGN PHASE 1. Ba ic~rvices a. Review the Project with the OWNER, Mn/DOT, and FAA to confirm the scope of work and implementation schedule. b. Prepare detailed layout plans of various Project construction items for review with the OWNER. c. Prepare preliminary cost estimate and advise the OWNER, Mn/DOT; and FAA. ATTA-1 qc~) d. Perform topographic surveys for planned construction. • e. Develop base maps on AutoCAD. B. PART B -DESIGN PHASE 1. Basic Service a. Coordinate with the OWNER, Mn/17OT, and FAA any changes in Project scope, cost, or schedule due to Preliminary Design Phase. b. Prepare plans and specifications, contract documents, and detailed estimates for items described above in Section I - PROJECT DESCRIP'T'ION. Make minor revisions and adjustments following the OWNER, Mn/bOT, and FAA review. c. Reproduce the final plans and specifications for bidding purposes. d. Assist in securing bids, tabulation, and analysis of bid results, then forwazd the results to Mn/DOT and FAA far their use in preparing state and federal funding documents. 2. Special Services a. Provide administrative assistance related to state and federal airport funding programs. b. Prepare "Construction Safety Plan" in accordance with FAA Advisory Circulaz 150/5370-2C. c. Work with FAA and Mn/DOT to obtain a Categorical Bxclusion under the requirements of FAA Order SOSO.AA, Airport Environmental Handbook, fi and Minnesota Statues Chapter 4410, Airport Quality Board 1nvironmental Review. d. Prepare application for necessary petntits required for construction. e. Prepare CONSTRUCTION MANAGEMENT PROGRAM for use during Construction Phase of Project. C~ ATTA-2 9~a~ III. ADDITIONAL SERVICES C~ If authorized by you, we will furnish or obtain from others Additional Services of the types listed below which are not considered as basic services under this Agreement. Additional Services shall be billable on a Cost Reimbursement Plus Fixed Fee basis as defined in Article 3.A.2 of the Agreement, and such billings shall be over and above any maximum amounts set forth in this Agreement. A. Registered land or right-of-way surveys, legal descriptions, or related services. B. Geotechnical services including soil borings and gentechnical recommendations, C. Construction Phase and Post Construction Phase Services. b. More than six trips to Hutchinson,114innesota. IV. OWNER'S RESPONSIBILITIES The OWNER'S responsibilities shall be as set forth in Article 9 of this Agreement. . V. PERIOD OF SERVICE We would expect to start vur services promptly upon receipt of your acceptance of this Agreement and to complete SECTION II services of this ATTACHMENT Ain accordance with established schedules. VI. COMPENSATION A. PART ILA -PRELIMINARY DESIGN PHASE AND PART H.B -DESIGN P~~ Payment to the CONSULTANT For services described in this ATTACIIMBNT A shall be on a "Cost Reimbursement Plus Fixed Fee" basis as described in Agreement Article 3.A.2, subject to the following additional conditions: 1. The Overhead Rate to be applied to this Agreement shall be 1.48 times Direct Salary Costs. ATTA-3 9(a) 2. The Fixed Fee for this Agreement shall be $5,283. 3. The maximum payment under this Agreement shall not exceed the amount listed hereinafter without amendment as may be necessary to covet' any increases in the scope of work and/or level of effort required to complete the scope of work described. Total Reimbursable Cost $35,217 Fixed Fee $ 5283 Total Reimbursable Costs plus Fixed F'ee Ceiling Amount $40,500 H. PAR III - ADDTfIONAL SERVICES Payment to the CONSULTANT for services described in this Attachment A, Part III - ADDITIONAL SERVICES authorized by the OWNER, shall be on a "Cost Reimbixrsement Plus Fixed Fee" basis as described in Agreement Article 3.A,2. Payment far additional services shall be over and above the Total Contract Ceiling Amount set forth herein. • ATTA-4 q(d~ . ATTACHMENT ~ SCHEDUXIi; OF HOURLY SALARIES Range of Actual Classiticati2n Heurly Salaries* Director, Senior Registered Engineer, Architect, or Planner $ 34.00 to $ 65.00 Engineering or Architectural Specialist II $ 32.00 to $ 47.00 Engineering or Architectural Specialist I $ 21.00 to $ 38.00 Registered Engineer, Architect, Land Surveyor, $ 22.00 to $ 42.00 Planner, or Interior besigner Graduate Engineer, Architect, or Planner $ 16.00 to $ 32.00 Technician III $ 18.00 to $ 25.00 ** Technician II $ 14.OD to $ 20.00 ** Technician I $ 9.00 to $ 15.00 ** In addition to the hourly charges, TKDA shall be reimbursed at cost for the following direct expenses when incurred in the performance of the work: 1. Travel and subsistence. (Mileage currently at IRS Standard Rate of $0.375 per mile) 2. Computer services. (Currently at $12.00 per hour of logged-on time.) 3. Outside professional and technical services with costs defined as the amount billed TI{DA plus 10%. 4. Identifiable reproduction and reprographic costs. * Rates effective until December 31, 2004. ** For hours worked over 8 hours per day or 40 hours per week, whichever is greater, individuals will be paid one and one-half times the above rates where required by Local, State and/or Federal Government Wage and Hour Regulations. n lJ Schedule -Actual ATTB-I ~Cd> C Hutchinson Cit Center 111 Arisen Street 3E nutehlnson,MN 55350-2522 320-587-5151/p'ax 320.234-4240 M F M Q R A N ~ ~.T M TO: Mayor and City Council FROM: John P. Rodeberg, Director ofEngineering/Public Works RE: Discussion of Protect Status and Consideration of Development Agreement witL Mark Fratzke DATE: March 17, 2004 As we have previously discussed, we have been working with Mr. Fratzke for well over a month trying to address issues related to a septic system failure on the manufactured home park owned by Mr. Fratzke, and located on North High Drive (CSA13 12) near 7udson Woods. Sewage from this system has apparently been entering anold farm county the system and became evident at the storm sewer outlet near the Crow River Date. We have been working with Enrique Gentsch of the Minnesota Pollution Control Agency (MPCA) and County Environmentalist Roger Berggren in eliminating the health risk, and Mr. Fratzke has been working diligently with us and his consultants/confractors to come up with a feasible solution. We have worked on several potential routes for temporary sewer line extensions, but have been unable to complete these routings due to the inability to obtain easements from property owners. The proposed solution now developed includes installing a small lift station with a grinder pump on the property, and extending a force main from the lift station to the closest municipal sanitary sewer manhole located on the north side of North High Drive about''/a mile east of the property. This will require a McLeod County permit for work in the right-of--way, an MPCA permit for extension of a municipal sanitary sewer system, and a City excavation permit. A certification of the plan from a registered civil engineer is required by the MPCA, and is being pursued through SEH Consulting of Gaylord. Points of discussion: ^ Mr. Fratzke is paying all costs for this work ^ Aue to the large financial commitment of this work, City staff is recommending to defer Sewer Availability Charges (SAC) until a permanent connection is made. Mr. Fratzke has also requested consideration of some type of future credit for his financial expenditures. ^ Mr, Fratzke must pay to have a City meter installed to track water usage for sewer billing. ^ A Development Agreement noting these issues, and outlining future requirements when a perrrlanent connection is made, will be presented at the Council meeting. Printed on recycled paper - Y1 (P) C Hutchinson Ci~~Center 111 Hnss°n Street 5& Huhhinson, MN 55350.2522 320.387.S1b1/k ax 320.23gA2a0 CJ R .~ N D C7 M. TO: Mayor and City Council F120M: John I'. Rodeberg, Airector of Engineering/Public Works RE: Consideration of Approving Contract with TKDA for 2004 Airport Improvements Consideration of Consultant Selection Process for Future Airport Improvements DATE: Ivlarch 17, 2004 We have proposed improvements in our capital budget at the Hutchinson Municipal Airport related to the $150,000 per year funding from the Federal Aviation Administration (FAA).. We currently have 3 years of Funding available ($450,000 + city share). The federal funding rate has been revised from 90% to 95%, essentially cutting the City cost in half. It has also been revised to be effective toward improvements that were not previously covered. . We have developed and submitted our Capital Improvement Plan (CIP) for the Airport to 1VIn/DOT and the FAA. Projects proposed prior to this year will be allowed to be considered under our current agreement with TKpA, since these projects were started under the previous CTP. Any newly proposed work will require a new consultant selection process to be completed. Based on this, we are proposing the following: ^ Consideration of Approving Contract with TKDA for 2004 Airport Improvements ,Attached is the agreement with TKDA for the work under the current CIP that is proposed to be completed this summer. This work was bid out in 2002, but was not awarded due to higher than expected prices (bid was done too late in the year). This work includes the following: 1. NAVAID Service Road $100,000 2, Apron/Taxilane Construction $100,000 3. En>rineerinfr and Administration ~ 40 500 Total Estimated Expenditures $240,500 We recommend approving the attached agreement with TKDA in the amount of $40,500 for work related to 2004 Improvements and CIP Preparation Printed on recycled paper - /'~ J ` \ M F M. .± +^ M Hutchinson Area Health Care Hutchinson Community ,Hospital Bun¢sMarwrN:~rsingNume ~ DasselMedicalCeuter 1095 Highway 15 Sou[h Hutchinson, MN 55350 (320) 234-5(100 March 16.2004 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center 111.Hassan Street SE Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: The Board of Airectprs of the ~Iutchinson Area Health Care (HAHC), as part of their regular meeting on March 16, 2004, cpnsiderod two items which require your approval. The following is a draft excerpt from the minutes of the meeting. "Steri re-Vac 48" terilizer. The Board received a Capital Expenditure request for the purchase far a replacement Steris Pre-Vac 4$" Sterilizer. This is a 48" chamber steam sterilizer designed for efficient sterilization of heat and moisture-stable materials using cost saving technology for automatic start up and shut down of utilities. The rationale for the recommendation is to achieve unit design and chamber size and promote efficiency in handling each item only two times. Equipment will also support the plan to use more reusable supplies (such as single basins) rather than the currently used disposable supplies. The equipment is available through the hospital's group purchasing organization (Novation) at a cost of $91,312, plus an additional discount that has been negotiated. It also includes shipping and installation pf new equipment, deinstallatioxA of the aurre[!i equipment and a $2.500 trade-in allowance. Following discussion, Ristau made a motion, seconded by Knutson, to request approval from the City Council to authorize the purchase of a Steris Pre-Vac 48" Sterilizer at a cost not to exceed $91,312. All were in favor. Motion carried." The second item for your consideration is a Capital Expenditure request for the purchase of a Steris Washer - bisinfector. The following is an excerpt from the minutes: t~C ~--~- N The Honorable Mayor Marlin Torgerson and Members of the City Council Page two March 16, 2004 "St ris Wa er - Disi fector. The Board received a Capital Expenditure request for the purchase for a replacement Steris Washer - DisinfecWr. This is a single chamber high performance washer/disinfector designed to improve productivity and efficiency with shorter cycle times and reduced utility consumption. We have a thirteen year old washer-disinfector that is not dependable, resulting in down time and repairs. The rationale for the recommendation is dependable technology for cleaning and disinfecting soiled surgical instrumentation along with reduced utility consumption resulting in efficiency, high performance cleaning and safety for staff, patient and environment. Additiorially, this will result in the reduction of necessary staff in the processing of the materials. The equipment is available through the hospitaPs group purchasing organization (Novation) at a cost of $56,610, plus additional discount which has been negotiated. It also includes shipping and installation of the new equipment and deinstallation of the current equipment. • Following discussion, Knutson made a motion, seconded by Mueller, to request approval from the City Council to authorize the purchase of a Steris Washer-Disinfector at a cost not to exceed $56,610. All were in favor. Motion carried." Thank you in advance, for consideration of these requests. Kay Peterson and Marc Sebora will provide answers to questions you may have. Sincerely, ~~~~-., Philip G. Graves President /cs dL~~- ~.. FEE AGREEMENT This Agreement is made this day of March, 2004, at Hutchinson, Minnesota betuveen the City of Hutchinson, hereinafter called "Client" and Gavin, Olson, Savre & Winters, Ltd., Attorneys at Law, hereinafter called "Attorneys." The Client has requested the Attorneys undertake legal prosecution services for criminal cases for the Client at the direction and discretion of the Hutchinson City Attorney which will include but is not limited to the following: A. Prosecution of gross misdemeanor, misdemeanor and petty misdemeanor cases including traffic violations, DWI cases, theft and code violations initiated by the Hutchinson Police Department. B. Prosecution of all gross misdemeanor, misdemeanor and petty misdemeanor cases that occur in Hutchinson and initiated by the Minnesota State Highway Patrol. C. Drafting complaints, representing the Client at court appearances which currently include an assignment of 2-3 days per week plus jury trials. The court appearances include omnibus hearings, pretrial conferences, court and jury trials and post-conviction hearings. D. Preparation of regular reports of prosecution activities and staff activities. E. Being available to meet with the Chief of Police to review prosecution matters. F. Advise and consult with City inspection staff regarding abatement of nuisances and other city code violations. G. Being available for meotings as directed by the Client. The Attorneys have consented to accept this employment. Said services shall begin on 2004. It is agreed between the Client and Attorneys as follows: 1. The Attorneys agree to undertake the services rendered (at a standard hourly rate of $1D7.00) (at a flat fee of $2,800.OD per month with the agreement that the hours of service will not exceed 40 hours per month. If said services exceed 40 hours, the Client agrees to pay 107.00 per hour for the services provided which exceed 40 hours). Compensation to be reviewed annually based upon workload. G'l~\~, 2. Both the Attorneys and Client may terminate this agreement by 10 days written notice, one to the other, of their intention to so terminate, except that the Client shall pay the Attorneys for all Attorneys' fees and costs rendered to the date of termination according to said agreement and the Client shall provide a substitute attorney to handle the pending prosecution matters. IN WITNESS WHEREOF, we have signed our names the day and year first above written. CLIENT: CITY OF HUTCHINSON \J Mayor City Administrator ATTORNEYS: GAVIN, OLSON, SAVRL' & WINTERS, LTD. Jody Winters L J U:1PraseartionalHutchinson\Fee Agreement jw ~-9 I G \Il • C~ J M E M ~.7 R A N TO: Whom It May Concern F'I2OM: john P. Rodeberg, Director ofEngineering/Public Works )tE: The Meadows 1"Addition City-Owned Parcels Limitations and Issues riATE: March 5, 2004 I~ U M The following memorandum outlines issues related to the two properties cun•ently owned by the City of Hutchinson that are being offered for sale. Both Parcei ^ Parcels are remnants from adjoiaung development of School Road NW. The sites have been graded and filled with soils of various qualities, which may require correction prior to some uses. • The parcels have substantial utilities and easements on them that must be protected and preserved. Anyrequests to relocate existing utilities must be approved bythe City ofHutchinson and the affected utility companies, and the person requesting the relocation must pay all related costs. • A trail also runs through easements on the north side of the property that is to remain in place. ^ - A storm sewer line transects the parcels, and requires protection of the drainage and wetland areas and easements. ^ Nv access shall be allowed from either parcel to School Road or North High Drive. Access must be from 13a' Avenue NW only. • Sanitary sewer and watermain services are not run to either lot. All costs to extend services to the parcels, including street restoration, shall be the responsibility of the future property owner. Additional connection and/or administrative fees shall also apply. ^ These properties are in a residential area and can only have residential uses as defined and allowed in the City's Municipal Code. • Any cost tv provide services to the site or relocate any utilities to make the site buildable will NOT be the responsibility of the City ofHutchinson. The potential properiypurehaser must meet all City requirements For construction on the site, including applying for any permits, variances or conditional use permits necessary. The City ofHutchinson does NOT guarantee that variances or conditional.useperroits will be approved • The City of Hutchinson reserves the right to reject any offers that are not in the best interest of the Clty, and does NOT guarantee that the highest apparent bId will be granted the opportunity to purchase the property! ~ C~~ . Block 1: Lot 1 ^ The parcel is over an acre in size, but includes over'/a acre of unbuidable area. • There is a public trail located through this pazcel. The future owner shall agree to protect and provide general maintenance (snow removal) of the trail. The City of Hutchinson shall agree to long-term and major repairs of the trail. • As with any adjacent public right-of--way, the property owner shall be responsible for general maintenance of the boulevard and right-of--way azeas up to the public street (School Road, 13`" Avenue and North High Drive). The extensive landscaping in the area was completed by the City, and shall NOT be the responsibility of the property owner to replace or repair, but maintenance and upkeep of the existing landscaping shall be expected. Block 1: Lot 2 • ]3y itself (due to its size, shape and location of utilities and easements), this is not a buildable parcel. ^ As with any adjacent public right-o£--way, the property owner shall be responsible for general maintenance of the boulevard and right-of--way areas up to the public street (School Road and 13'" Avenue). The landscaping in the azea shall not be the responsibility of the property owner to replace or repair, but general maintenance and upkeep of the existing landscaping is expected. General ^ As noted above, the Clty of Iiutehinson reserves the right to reject any offers that axe not lie the best interest of the City, and does NOT guarantee that the highest apparent bid will be granted the opportunity to purchase the. property! • City staffshall review the bids for the property, and make reconamendativns to the City Council. No offer shall be official until, and unless, it is accepted by the Council. All purchases will be conditioned on all requued legal documentation being approved and filed, and shall be subject to the conditions noted in this memo. G:IPNNNING1Meedava isl Praperh' Llmltada~s.DOC C~ ~~J T-lutchinson City Center C~ 111 non sires sE Hutchluevn, MN 55350.2522 320-587-5151/rex 320.2344240 M ~ M (~ ~ A N D U 1VI. TO: Mayor and City Council FROM: John P. Rodeberg, Director ofEngineering/Public Works 1tE: Consideration of Proposals to Sell Public Property DA'l'1~: March 17, 2004 The City Council previously approved advertising to sell two pieces ofCity-owned property located along the alignment of School Road NW west of School Road NW just south of North High Drive (CSAH 12). The City acquired the land for $100 from the County a number ofyears ago in order to complete the construction of School Road. The properties proposed to be sold included remainder parcels, once of which was unbuildable, and the other had severe limitations. Attached is my memo that outlines the "limitations and issues' and each of the lots. . We advertised locally in the Leader and had several inquiries, but only 1 bidder for each property, the adjacent property owners. Although the bids are relatively low, these parcels have very little value due to their severe limitations, and they take up as significant amount of maintenance effort, which the new property owners would be responsible for. The two bids received were as noted below: Lot 1, Block 1, First Addition to the Meadows $500 from David Hunstad of 1115 13a' Avenue NW Lot 2, Block 1, First Addition to the Meadows $10 from Richard Hausladen of 1120 130i Avenue NW We recommend approving the sale and transfer of this public property with the following conditions: All limitations and issues noted in the sale notice be included in transfer documentation 2. The proposed purchaser pay all County transfer costs (estimated at $21.65) Printed on recycled paper - ~ / ~\ Publication No. 7161 . PlIHI.ISHF.D IN TIIE H t~~QI3 )~$, Thursday, Ma~rcS 4, 2004 Notice of Solicitation to Purchase Public Property CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESpTA 111 Hassan Street, Hutchinson MN 5535D phone (320) 587-5151, ext. 258 or 203 fax (320) 234-4240 Notice is hereby given the City ofHutchinson is requesting all interested parties wishing to purchase properly owned by the City of Hutchinson and Legally described as: Lot 1, Block 1, First Addition to the Meadows or Lot 2, Block 1, First Addition to the Meadows shall submit a sealed proposal for the purohase for either of the described properties. The proposal shall be submitted no later than March 16, 2004 at 3:00 p.m. The proposals will then be opened in the Council Chambers at City Hall and be recorded. 'T'he proposal information will then be presented to the City Council during a public hearing at 6:00 p.m. Tuesday, March 24, 2D04. A package of pertinent information pertaining to the properties may be obtained by contacting the number listed m this nahce. 7ulie Wischnack, AICP Director of Plattnmg, Zoning and Building u 9~~~ . BID SUBMISSION FORM PITRCHASE OF CITY PROPERTY DUE MARCH 16, 2004 - NO LATER THAN 3:00 P.M. City Center -Attention Julie Wischnack/John Rodeberg 111 Hassan Street Hutchinson MN 55350 offers that it receives. LJ Signature Full Name -Printed Address, City, State Phone Number • 9c~~ I hereby certified I have read and understand all of the items in the attached memorandum. Furthermore, I understand the City has the right to refuse all and any •-M I/e ewrror \ I M Svewn 2] \ I ~ • panerea iron monument Po ~ \ \ ~ ~ \ ~ I , o Mrwm I/2 loco or I~ o ••\ madrad ar Lkansv ha. Y4 a~AY ESTATES ~\ \ ^ --\ ` \ IM vNnrorran of rb evwlrlps snow I \ my OoaW en rM uulh Ilnv of rho ~ ~ ~ \ Soirbn 2D. Y.I 17 M.. R.lO W.. wMr ` 18~ 1 •~ I ••\ le now a boarmq et HwYS'OS'E. \ I BLOCK 3 ( 19 / I \ I ~ \ p dd rdo Yod \\~/ ~~~CCC~ ~ 2T \• I \ \ aeel~ ~ In feu N I ~G /`~~ C Z~. / p.eney.ewlxtr .e.wmm\ ~ \ SE~~~7~D~ITIpN see•45'4s• •\ s nyl.E . runwn, csraxa afcaNV aaannn . ea z33.48 - _ _~~ ~ ~ ~ . • ^ 7 •'\ Norm Ne.~' wnm e~ E[/~l aCxCS_ I 0.M r ,m K I KRSIiEAN AC mES I y ~ ~\ \' °~ •\- \ 7CK ~ I I p 3 i 4 ,a ~ BLQ~`IS I °' ~ ~;3 \ 137H AVENUE NW $ ~ a.K~ v,, ~ 'e. ~~ \ _--~__-__--__.__ i -- .`- ? ~ I z ~ ono ~ •'~ ,,~ \~~ , BLOCK z ~ ~&;r ~4 ~ •~\ ;~AN~ ACRES I ~ °_ ~ o q ~- Ne.vam'E p~siv ~ ~ , ' ~ ~ P 1 X07 I~k~\ ~,~ ~, ~~ti ~ ( • I ~,\d ,ya s \ --- ~'~ i --- ,;; ~ s_~e i ml -~--_.. __~-_~_L~____--__ I w sewn lim al ,na e(I/e al I - 1 -,.r _ -~ ~ _ .r=. s_irnn.d2•]a!J r1i. 334 w, , 127H AVENUE NW R' ~ a -~ ~ -~- ~ _ _ _ _ _ ~ Y-rte,. N89a45'03•E I a8~ _-~__--_-__-..r-~....--_--_T• _ _ 9W ewnw el' I IW ~ ~~ R-- iM 6E In of aeerkn Y7 i Q i VE I i4 OF NW I ~4 ~ ~ I THE I ~ I uluP~nrrEO QU7l,oT B I ° I i ~ i ~ 1L N BY ?HESE PRESENTS: Tnpl the County of McLepd, Mlnnasmo, a maniclpal In wunesa wnerwi aald County of McLe~d, Mln t' mad under the laws of rho 5rpra of Mlnnasvip, owner pod proprletvr p} rh• Mlnnasvra. has Cpused Iheae prasanu r ba sl q ibed property altuptad In the Cpunry of McLeod, Stare o} Mlnnuvla, ro wir: 200__ rt pf me South Hal} o} rho Sputhweer Ouarrer of the Svumepst Ouprrer o1 Section 25. By r~.~_____________-__---..- _~___. ip 117 North, Rpnge 30 Wasr, McLeod Cvvmy, Mlnnasvra. Iflnq south and wesr of me ~ described line: 8eginnlnq at the saurheoar corner p} sold Southwest Ouarrer of ma pnesr iat Ouarrer: thence South 89 eagreee 45 minmu 02 seconds Wrist, assumed hearing, '-"_____________.._-__.--f-__- le south line pf said spurhwear Ouvner v/ the Southeast ouomwr 29.27 her: rnenn , srerly 819.53 fear along a renpentipl curve toncpve to the northeast, sold curve npa p STATE OF MINNESOTA /-r ~~~ ~} 1091.35 leer and a central angle v4 43 degrees OI minaes 32 seconds: thence Norrn COVNTY OF MCLEOD ~-{I 3 . - ;- x S1D S~gNI[SSiON FORM PURCHA~ O N~ ~,fER THAN 3:00 P.M. DUE MARCH 1G, 20~ - f Ciry Cexrter - Attenti~n Julie WischaacldJohn Rodeberg 111 Hassan Streot u„rrlunsan MN 55350 ~~ ~~ ~',,est~dd~o,a i /°~G~+hQ G ~~y ~ovP~~~ '`'` A t ~~ RNr`fi@,tr c os ~ N ~ov~,eea~ ~y ~"f ~~~/v~ i hereby ~~ed I have iesd and und~~ s11 of the ~~ ~ to rei1>se all and ~Y memorandwn- Furttwrmo*e. i "'i~~ the City has ~ offers that it rCCelveS. • /GNOI~Gi _ I~Qu~'~~~1°/~I Name - r'~+n~ //ad l~f~ ~ rasa, City, State /,(wi 3ao-SS7 -ys/~ ~ phone Nwnber v-any- 7Gd9 ~~°~/3~.5'PS-/s65 ~• I' ~= 3~ i• i• i~ 4 ' stn PURCH. DUE MARCH 1G, City Center - Atte ~~ # T hereby certified I have read and memorandum. Futthemron, i un offers that it receives. 6'113btISSiON FOAM pF C1TY PROPERTY >Olp4 - Nb LATER THAN 3:00 P.M. iti~n Julie Wischnack/]ohn Radeherg 1 1 Hessen Street t 'Haan MN 55350 ~: i v Name - n ~~o ud all of the items i» the attached the City hsa the right to refuse all and any City, State +: ;• - s-7r7- 3 ~z E ~. J Phone Number .,. 9 \ ~) Hutchinson City Center C~ ~ ~ r~ U 111 Hessen 5lreet SE Hutchinnnn, MN 55350-2522 37A-587.5151/Fax 320.234.4240 TO: Mayor & City Council PROM: Gary D. Plotz, City Administrator DATE: March 18, 2004 SUBJECT: Videotape of Hutchinson Mayor Torgerson received a phone call notification that Hutchinson was one of two cities selected by Pat Summerall Productions to be featured on ESPN as part of "Champions of Industry 300 Award". Twenty-five cities are selected nationwide. Attached is a written summary of their proposal. They will also be sending a sample videotape. Their request is to share in the production cost of the video ($28,000 local share). The fee is non-negotiable, although local industry within other communities have in some cases contributed some or all of the cost. An example they gave was Sun Prairie, WI (suburb of Madison, WI). Printed on recycled paper - 1oC~~ 03/16/2004 17:14 9729071168 PATSl1M1fAERALL PAGE 02 i March 16, 20D4 Mr. Gary Plotz City Administrator 1-Iutchinson, MN Dear Gary: Pat Surmnerall's "Champions of Industry 3D0 Award" recognizes cities that are providing Services of excellence to Uteir communities. Cities identified for our consideration will be evaluated based on population, growth rate, commitment to economic development, public safety, exemplary schools, visible arts support, reasonable tax assessments, city bond rating and medical availability. Additionally, a selected "Champion of Small City Management" will exhibit an understanding for the culture and history of their city and a vision for itS future. only 25 cities will be selected in 20D4 as "Champions" of Small City Management. The City of Hutchinson is being considered as one of the finalists in the state of Minnesota. If the City of Hutchinson is Selected, the award sponsor, Pat Summerall Produetlons will assign scriptwriters and a videographer to produce two video segments highlighting the city. C~ 1) The first two-minute announcement profile of the city will be produced and thnn aired one time on CNN's )-leadline News Network between 6 OD and 6:30 pm EST. The announcement will explain why Ute City of Iutchinson was selected as a "Champion of Industry" in Small City Management, give a video overview of the city with sound bites from key city personnel, and provide contact references for acquiring further information about the city from interested parties. The two-minute announcement scrip[ will be developed jointly by our scriptwriter and the "point person" from I-lutchinson..[t will point out the unique features ofihe award winner, with visual backup showing the people and scenery of the city. The 2- minute announcement will air on a paid basis and is not part of the news. The 2- minute announcement may also be aitrod on the cities local government access channel, without restriction. 2) A five to six minute promotional video will also be developed. This residual video will open with Mr. Troy Aikman, from our studios, introducing the City of Hutchinson- Mr. Aikman will narrate the video, and close on camera from our studios. The content of the residual video will be developed from interviews and video footage shot at the direction of Hutchinson city management. The character and thrust of the video will provide a consistent message from the city to interested parties, utilizitag Mr. Aikman, w}wse character and integrity as a spokesperson reinforces the tnith of the message- . ~ ~•~M.P,~ n~'~?~'~11 '.~ 1-^y~Ry„e•~9• .r ii' F. r ~`l ` Fa.; ~". .t_" t~s, y~r''ti~i~'f , yfib p~' ip ~~l~i• .~ ptn~ '1+~/ :fly J. ~ r ~ K: ~~ ... . ~. jj ..':.::.. . , 1~/. rv~.i' n LyY~~~],. 21D5 N_Wa[erview Pkwy Richardson, TX 75080 phone 972.9D7.2525 fax 977.907.1 108 www.championsaward, cvm ~ bc~>> _r~lnn/~:or~ 03/16/2004 17:14 9729071108 PAT5UMMERALL PAGE B3 The residual video will be made available to the city for promotion. Additional copies for distribution on tape or digital media (e.g. CD-ROM) may be requested at current production policy. We will provide a URL link to the city's wehsite for strcarning the residual v idco and pay the subscription fees for the first year of streating following the airing. The city may renew the subscription fee for subsequent years' streaming. In early 20D5, the 25 cities selected as Champions of Small City Management will be published in Forbes Magazines The listing will include a single small picture and a caption describing the unique character of the city and why it was selected as a "Champion". It should be noted that Mr. Summerall and Mr. Aikman are looking :Fox "Champion Cities". Each city selected has script approval and video approval as a part of the process. There will be no surprises aired or netcast of which the city was unaware. Each segment is developed to provide a consistent positive message as befitting a "Champion". All cities are subject to Selection Committee scrutiny and Mr. Aikman's foal approval and will be responsible for: • Assigning a "point person" to coordinate the 1-day location shoot. • working withim our production time lint. • Paying your portion of the production expenses, which is $28,000 . 1 look forward to speaking with you further, Regards, on andy Associate Prod e kd r~ 10~~~) ' ~ Hutchinson Area Health Care _ .Flutchlnson C,'ommunity Ifos~rtal Liru~r zt Mc~taot'Nurchah Hume L)n.ccel MecXic~.~l C.enlc•r ~~ 1095 I-Iighw'ay 15 Sou[h Hulrhmnon, ~l\ 573j1:1 (3101 ?34-i000 March 16. 2004 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center 111 Ilassan Street SE Hutchinson, MN 55350 Dear Mayor Torgerson and Gity Council Members: The Board of Directors of the Hutchinson Area Health Care (HA1IC), as part of their regular meeting on March 16, 2004, considered two items which require your approval. The following is a draft excerpt from the minutes of the meeting. "Steris Pre-Vac 48" Sterilizer. The Board received a Capital Expenditure request for the purchase for a replacement Steris Pre-Vac 48" Sterilizer. This is a 48" chamber steam sterilizer designed for efficient sterilization of heat and moisture-stable materials using cost saving teclu~ology for automatic startup and shut down of utilities. The rationale for the recommendation is to achieve unit design and chamber size and promote efficiency in handling each item only two times. Equipment will also support the plan to use more reusable supplies (such as single basins) rather than the currently used disposable supplies. The equipment is available through the hospital's group purchasing organization (Novation) at a cost of $91,312, plus an additional discount that has been negotiated. ]t also includes shipping and installation of new equipment, deinstallation of the current equipment and a $2.500 trade-in allowance. Following discussion, Ristau made a motion, seconded by I~aautaon, to request approval from the City Council to authorize the purchase of a Steris Pre-Vac 48" Sterilizer at a cost not to exceed $91,312. All were in favor. Motion carried." The second item for your consideration is a Capital Expenditure request for the purchase of a 5tcris Washer -- Disinfector. The following is an excerpt from the minutes: The Honorable Mayor Marlin Torgerson and Members of the City Council Page two March 16. 2004 "Steris Washer -17isinfector. The Board received a Capital Expenditure request for the purchase for a replacement Steris Washer -Disinfcctor. This is a single chamber high performance washer/disinfector designed to improve productivity and efficiency with shorter cycle times and reduced utility consumption. We have a thirteen year old washer-disinfector that is not dependable, resulting in down time and repairs. The rationale for the recommendation is dependable tecluiology for cleaning and disinfecting soiled surgical instrumentation along with reduced utility consumption resulting in efficiency, high performance cleaning and safety for staff, patient and environment. Additionally, this will result in the reduction of necessary staff in the processing of the materials. The equipment is available through the hospital's group purchasing organization (Novation) at a cost of $56,610, plus additional discount which has been negotiated. It also includes shipping and installation of the new equipment and deinstallation of the current equipment. . . Following discussion, Knutson made a motion, seconded by Mueller, to request approval from the City Council to authorize the purchase of a Steris Washer-Disinfcctor at a cost not to exceed $56,610. All were in favor. Motion carried." Thank you in advance, far consideration of these requests. Kay Peterson and Marc Sebora will provide answers to questions you may have. Sincerely, 9 ~i L,~ , ~ y Philip G. Graves President /cs ~J I ~~ ~.~-- n LJ R55APPYRV CITY OF HUTCHINSON B Check Number AP Pa ment Re ister with Voids Check Dat 03/16/2004 - Ck Date T e Gheck # Vendor Name Amount 03/16/2004 PK 121fi84 ` 119534 BANGSUND DRYWALL & REMODELING 12,675.00 03/16/2004 PK 121685 102741 COBORN'S INCORPORATED 3.98 03/16/2004 PK 121686 120145 DOSTAL ELECTRONIGS & 11,055.52 03/16/2004 PK 121687 102354 ECONO FOODS 4.09 03/16/2004 PK 121686 102038 HUTCWINSON, CITY OF 1.00 03/16/2004 PK 121689 1p2633 HUTCHINSON, CITY OF 52,456.28 03/16/2004 PK 121690 102635 HUTCHINSON, CITY OF 4,568.13 03/16/2004 PK 121691 119345 MINNESOTA CHAMBER BUSINESS SER 1,014.64 03/16/2004 PK 121692 102653 MINNESOTA DEPT OF MOTOR VEHICL 1,389.03 03/16/2004 PK 121693 102842 MSSA 54.00 03/16/2004 PK 121694 102747 ST. JOSEPH'S EQUIPMENT INC 20,759.46 03/16/2004 PK 121695 119701 UNUM LIFE INS COMPANY OF AMERI 2,504.85 03/16/2004 PK 121696 120146 WICK FORD 20,962.00 127,447.98 Account N # 127,447.98 IMMEDIATE PAYS S PAYROLL ACCOUNT -March 19, 2004 . Peripd Ending: March 13, 2004 FOR COUNCIL LIST ONLY -ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCTif NAME DESCRIPTION $18,761.96 9998.2034 WITH. TAX Employee Contribution -Federal Tax ACCOUNT 59,892.efi 9995.2240 Employes Contribution -Soc. Security $2,881.86 9996.2242 Employee Contributicn -Medicare $31,536.88 Sub-Total -Employee Contribution $9,892.66 9995.2240 Employer Contribution • Social Security $2,881.86 9995.2242 Employer Contribution -Medicare 512,774.72 Sub•TOtal -Employer Contribution 544,311.40 Grand Total - Withhalding Tax Account 58,278.21 9996.2035 MN DEPT OF REVENUE 510,454.02 102615 9995.2241 PERA Employee Contribution -Pension Plan $12,500.96 102615 9995.2241 Employer Contribution -Pension Plan $22,954.98 Sub-Total •PERA $1D2.86 102616 9995.2243 PERA-DCP Employee Contribution -Pension Plan $102.86 102615 9995.2241 Employer Contribution -Pension Plen 52D5.72 Sub • Total -DCP 523,160.70 GRAND TOTAL -PERA ~J L Finance Director Approval ELECTRONIC FUNDS TRANSFERS 3/23/04 WATER/SEWER MN DEPT OF REVENUE-IJSE TAX GENERAL MN DEPT OF REVENUE-SAi,ES TAX H.A.T.S MN DEPT OF REVENUE-FLJEL TAX LIQUOR MN DEPT OF REVENUE-AUG SALES TAX 8,262.00 3375.p0 1,660.60 21,688.00 R55APPYRV CITY OF HUTCHINSON B Check Num ber AP Pa ment Re ister with Voids Check Dat 03/23/2004 - Ck Data T e Check # Vendor Name Amount 03/23/2004 PK 121697 " 102126 ACE HARpWARE 59.12 03/23/2004 PK 121698 102217 AEM MECHANICAL SERVICES, INC 441.15 03/23/2004 PK 121699 101827 AG SYSTEMS 34.51 03/23/2004 PK 121700 101847 AMERICAN PAYMENT CENTERS 76.00 03/23/2004 PK 121701 101852 AMERICAN PUBLIC WORKS ASSN 82.00 03/23/2004 PK 121702 101943 ANALYTICAL PRODUCTS GROUP 264.00 03/23/2004 PK 121703 101920 ARLT, JOHN 100.00 03/23/2004 PK 121704 111041 ARROW TERMINAL LLC 264.32 03/23/2004 PK 121705 120158 AUSTIN, ANDREW 200.00 03/23/2004 PK 121706 102870 BAERTSCHI, PAUL 100.00 03/23/2004 PK 121707 119489 BARCO MUNICIPAL PRODUCTS 169.64 03/23/2004 PK 121708 101926 BARR ENGINEERING CO 35.89 03!23/2004 PK 121709 104510 BARRY, STEVE 50.00 03/23/2004 PK 121710 102071 BCA/TRAINING & DEVELOPMENT 250.00 03/23/2004 PK 121711 102039 BENNETT OFFIGE TECHNOLOGIES 15.98 03/23/2004 PK 121712 101916 BERNICK COMPANIES, THE 85.70 03/23/2004 PK 121713 104427 BEST W ESTERN 178.54 03/23/2004 PK 121714 120166 BLACK, CLpRESA 112.50 03/23/2004 PK 121715 103665 BP 21.00 03/23/2004 PK 121716 101987 BRANDON TIRE CO 837.09 03/23/2004 PK 121717 102470 BUFFALO CREEK ENTERPRISES 8928 03/23/2004 PK 12171$ 10245fi C & L DISTRIBUTING 25,787.20 03/23/2004 PK 121719 120142 CALIFORNIA PELLET MILL 2,684.40 03/23/2004 PK 121720 102117 CARQUEST AUTO PARTS 33.30 03/23/2004 PK 121721 103014 CDI OFFICE PRODUCTS LTD 256.14 03/23/2004 PK 121722 104391 GENTRAL HYDRAULIC5 349.06 03/23/2004 PK 121723 102253 CENTRAL MCGOWAN 143.66 03/23/2004 PK 121724 102213 COMMISSIONER OF TRANSPORTATION 980.00 03/23/2004 PK 121725 114585 COPYMED INC 17.28 03/23/2004 PK 121726 117879 GORNWELLTOOLS 47.74 03/23/2004 PK 121727 102484 CORPORATE EXPRESS 311.36 03/23/2004 PK 121728 102050 CROW RIVER AUTO 803.98 03/23/2004 PK 121729 1022$9 CROW RIVER GLASS 236.20 03/23/2004 PK 121730 102220 CROW RIVER PRESS ING 47.80 03/23/2004 PK 121731 102121 CROW RIVER VET CLINIC 166.01 03/23/2004 PK 121732 1201fi4 CROWN FINANCIAL & 1,379.18 03/23/2004 PK 121733 104884 CULLIGAN 26.50 03/23/2004 PK 121734 104469 CZECH, RANDY 85.00 03/23/2004 PK 121735 103139 D2 SERVICES 2,769.36 03/23/2004 PK 121736 120152 DAHL, MIRANDA 15.00 03/23/2004 PK 121737 119490 DAKOTA WORLDWIDE CORP 291.60 03/23/2004 PK 121738 102721 bASCHER, DUANE 40.00 03/23/2004 PK 121739 102488 DAY DISTRIBUTING 3,255.55 03/23/2004 PK 121740 119437 DEHN, PETER 29.99 03/23/2004 PK 121741 102698 DEVRIES, RANDY 57.15 03/23/2004 PK 127742 102275 DPC INDUSTRIES INC 635.22 03/23/2004 PK 121743 113181 DROP-N-GO SHIPPING, INC 11.78 03/23/2004 PK 121744 102647 DYNA5YSTEMS 1,272.24 C~ L J r L 03/23/2004 PK 121745 102726 ECOLAB PEST SLIM 43.67 03/23/2004 PK 121746 102326 ELECTRIC MOTOR CO 203.41 03/23/2004 PK 121747 102356 ELECTRp WATCHMAN 619.92 03/23/2004 PK 721748 119796 ELLEFSON, 71M 135.06 03/23/2004 PK 121749 105529 SNORES, JIM 105.00 03/23/2004 PK 121750 111010 ENVIRONMENTAL RESOURCE ASSOC 315.00 03/23/2004 PK 121751 104373 ERLANDSON, ANDY 61.09 03/23/2004 PK 121752 102689 ERLANDSON, DAVIb 182.36 03/23/2004 PK 121753 120163 FARENBAUGH, JIM 30.00 03/23/2004 PK 121754 105671 PARLEY, JENNIFER 242.25 03/23/2004 PK 121755 104137 FASTENAL COMPANY 563.15 03/23/2004 PK 121756 119795 FERNHOLZ, KELLY 30.00 03/23/2004 PK 121757 102094 FISHER SCIENTIFIC 407.68 03/23/2004 PK 121758 107529 FLEET COMPUTING INTERNATIONAL 500.00 03/23/2004 PK 121759 120761 FORSBERG, JEAN 21.00 03/23/2004 PK 121760 102526 G & K SERVICES 1,810.03 03/23/2004 PK 721761 118093 GAI3RELCIK, KIM 10.00 03/23/2004 PK 1217fi2 101945 GALL'S INC 152.50 03/23/2004 PK 121763 104653 CARD SPECIALISTS 648.47 03/23/2004 PK 121764 103340 GEB ELECTRICAL INC 494.00 03/23/2004 PK 121765 109220 GDODIN COMPANY 452.69 03/23/2004 PK 121766 102525 GOPHER STATE DNE-GALL INC 8.05 03/23/2004 PK 121767 120147 GRAFF, STEPHEN 250.00 03/23/2004 PK 121768 102087 GRAINGER PARTS OPERATIONS 695.13 03/23/2004 PK 121769 105562 GRANIT BRONZ 102.24 03/23/2004 PK 121770 101874 GRIGGS & COOPER & CO 10,685.41 03/23/2004 PK 121771 102730 HALT-BRITS INC 434.78 03/23/2004 PK 121772 120149 HALL, LORI 23.00 03/23/2004 PK 121773 102451 HANSEN DIST OF SLEEPY EYE 1,313.60 03/23/2004 PK 121774 102089 HANSEN GRAVEL 760.00 03/23/2004 PK 121775 109799 HARRIS COMPANIES 3,600.56 03/23/2004 PK 121776 114376 HAUGEN, JAKE 122.50 03/23/2004 PK 121777 102701 HENRY & ASSOCIATES 533.78 03/23/2004 PK 127778 102531 HENRYS FOODS INC 489.43 03/23/2004 PK 121779 101915 HERMEL WHOLESALE' 121.08 03/23/2004 PK 121780 102518 HILLYARD FLOOR CARE/HUTCHINSDN 487.25 03/23/2004 PK 121781 102119 HOLT MOTORS INC 267.57 03/23/2004 PK 121782 114928 HOLT TOURS 350.00 03/23/2004 PK 121783 102797 HUTCHINSDN AREA UNITED WAY 16.00 03/23/2004 PK 121784 108389 HUTCHINSDN AUTO CENTER 100.13 03/23/2004 PK 121785 102536 HUTCHINSDN CO-OP 158.94 03/23/2004 PK 121786 102545 HUTCHINSDN FIRE & SAFETY 33.02 03/23/2004 PK 121787 705028 HUTCHINSDN GIRLS SOFTBALL ASSN 4,104.00 03/23/2004 PK 121788 117140 HUTCHINSDN MUSKIES BASEBALL AS 225.00 03/23/2004 PK 121789 103430 HUTCHINSDN JUNIOR LEAGUE BA$E8 15,402.50 03/23/2004 PK 121790 102541 HUTCHINSDN TELEPHONE CO 1,663.91 03/23/2004 PK 121791 102543 HUTCHINSDN WHOLESALE 571.74 03/23/2004 PK 121792 102072 WUTCHINSON, CITY OF 26,284.00 03/23/2004 PK 121793 103099 HUTCHINSDN, CITY OF 2,155.60 03/23/2004 PK 121794 103246 HUTCHINSDN, CITY DF 19,812.00 03/23/2004 PK 121795 102779 INDEPENDENT SCHOOL DIST. #423 2,467.47 03/23/2004 PK 121796 10352Q INTERSTATE BATTERIES 218.17 03/23/2004 PK 121797 119359 I NTERSTATE COMPANIES, INC 2,273.62 03/23/2004 PK 121798 109215 I NTUIT 499.00 03/23/2004 PK 121799 120150 JASKEN, STACIA 30.00 03/23/2004 PK 121800 102208 JEFF'S ELECTRIC 1,280.14 03/23/2004 PK 121801 102554 JERABEK MACHINE SERV 44.18 03/23/2004 PK 121602 119782 JESCO INDUSTRIAL SUPPLIES, INC 29,637.00 03/23/2004 PK 121803 102556 JOES SPORT SHOP 108.63 03/23/2004 PK 121804 101938 JOHNSON BROTHERS LIQUOR CO. 14,179.$5 03/23/2004 PK 121805 120165 JOHNSON, ANDREW 10.00 03/23/2004 PK 121$06 102045 JOHNSON, DOUGLAS 90.00 03/23/2004 PK 121607 102346 JOHNSON, LEONARD G. 812.76 03/23/2004 PK 121808 102555 JUUL CONTRACTING CO 700.00 03/23/2004 PK 121609 120167 KARL, MEGAN 213.75 03/23/2004 PK 121810 102558 KDUZ 6,909.60 03/23/2004 PK 121811 174442 KEEHR, LINDA 33.16 03/23/2004 PK 121812 105521 KINNEY & LANCE 671.50 03/23/2004 PK 121813 120153 KLITZKE, EMILY 30.00 03/23/2004 PK 121814 104575 KLITZKE, LUKE 150.00 03/23/2004 PK 121815 113940 KLITZKE, RICHARD 90.00 03/23/2004 PK 121816 102171 KOHN, SUE 7.70 03/23/2004 PK 121817 104413 KRIS ENGINEERING 685.69 03/23/2004 PK 121878 102561 L & P SUPPLY CO 1,578.09 03/23/2004 PK 121819 120144 LAB MECHANICS 619.91 03/23/2004 PK 121820 101991 LAKES GAS CO. 257.65 03/23/2004 PK 121821 101976 LAKESIDE EQUIPMENT CORP 5,006.57 03/23/2004 PK 121822 102563 LEAGUE OF MN CITIES zo.oo 03/23/2004 PK 121823 102563 LEAGUE OF MN CITIES 40.00 03/23/2004 PK 121824 119206 LEE, JEREMY 150.00 03/23/2004 PK 121825 104521 LEIDER, THERESA 60.00 03/23/2004 PK 121826 101974 LENNEMAN BEVERAGE DIST. INC 3,378.10 03/23/2004 PK 121827 116442 LEVINE, ERIC 83.33 03/23/2004 PK 121828 104499 LOCATORS & SUPPLIES 93.26 03/23/2004 PK 121829 101984 LOCHER BROTHERS INC 20,907.49 03/23/2004 PK 121830 102145 M-R SIGN 1,394.97 03/23/2004 PK 121831 120154 MBOTMA 391.20 03/23/2004 PK 121832 112003 MCKAY, PATRICK 18.00 03/23/2004 PK 121833 102573 MCI.EOD COOP POWER 1,998.55 03/23/2004 PK 121834 102489 MCLEOD COUNTY COURT ADMINISTRA 210.00 03/23/2004 PK 121835 103046 MCLFOD COUNTY RECORDER 20.00 03/23/2004 PK 121836 103046 MCLEOD COUNTY RECORDER 20.00 03/23/2004 PK 121637 103046 MCLEOD COUNTY RECORDER 63.00 03/23/2004 PK 121838 103046 MCLEOD COUNTY RECORDER 25.43 03/23/2004 PK 121839 102410 MCLEOD COUNTY TREASURER 24.00 03/23/2004 PK 121840 116868 MDT 1,000.00 03/23/2004 PK 121841 112400 MENARDS - HUTCHINSON 629.41 03/23/2004 PK 121842 120151 MERKINS, ANN 15.00 03/23/2004 PK 121843 102425 MIDWESTWIRELESSCOMM. 1,744.86 03/23/2004 PK 121644 119912 MIELKE, AARON 135.00 03/23/2004 PK 121845 104957 MIKE CRAVES TRUCKING 440.00 03/23/2004 PK 121846 120755 MILL CITY MUSEUM 270.00 03/23/2004 PK 121847 102578 MINNESOTA CHIEFS OF POLICE 75.00 03/23/2004 PK 121848 101992 MINNESOTA DEPT OF HEALTH 5,638.00 r~ L J ~~ 03/23/2004 PK 121849 101992 MINNESOTA DEPT OF HEALTH 53.50 03/23/2004 PK 121850 101992 MINNESOTA DEPT OF WEALTH 220.00 03/23/2004 PK 121851 101947 MINNESOTA DEPT OF LABOR &INDU 10.00 03/23/2004 PK 121852 101947 MINNESOTA DEPT pF LABOR &INDU 10.00 03/23/2004 PK 121853 101947 MINNESOTA DEPT OF LABOR &INDU 10.00 03/23/2004 PK 121854 101947 MINNESOTA DEPT pF LABOR &INDU 10.00 03/23/2004 PK 121855 102653 MINNESOTA DEPT pF MOTDR VENICE 1,145.52 03/23/2004 PK 121856 102669 MINNESOTA DEPT OF PUBLIC SAFET 20.00 03/23/2004 PK 127857 1025$0 MINNESOTA SAFETY COUNCIL 275.00 03/23/2004 PK 121858 105157 MINNESOTA SHREDDING 76.59 03/23/2004 PK 121859 102840 MINNESOTA TRANSPORTATION ALLIA 375.00 03/23/2004 PK 121860 102583 MINNESOTA VALLEY TESTING LAB 2,577.16 03/23/2004 PK 121861 102655 MODERN MAZDA 246.38 03/23/2004 PK 121862 102649 MPCA 400.00 03/23/2004 PK 121863 102649 MPCA 5,900.00 03/23/2004 PK 121864 102590 NALCO CHEMICAL CO. 9,936.45 03/23/2004 PK 121865 102650 NCL 618.39 03/23/2004 PK 121866 120143 NICOLAI REPAIR 49.93 03/23/2004 PK 121867 103756 NYGAARD ENTERPRISES, INC 370.00 03/23/2004 PK 121868 102490 OFFICEMAX CREDIT PLAN 784.54 03/23/2004 PK 121869 101983 OLSEN, DIANE 10.00 03/23/2004 PK 121870 104597 OPS SYSTEMS 225.00 03/23/2004 PK 121871 104785 PACK, BYRON 60.00 03/23/2004 PK 121872 108859 PARTS ASSOCIATES INC 303.01 03/23/2004 PK 121873 102187 PAUSTIS & SONS W INE CO 3,415.98 03/23/2004 PK 121874 120159 PAVLISH, RAYMOND 10.00 03/23/2004 PK 121875 101932 PELLINEN LAND SURVEYING 2,436.00 03/23/2004 PK 121876 120156 PENSXPRESS 193.26 03/23/2004 PK 121877 101853 PHILLIPS WINE & SPIRITS 11,719.40 03/23/2004 PK 121876 102373 PINNACLE DISTRIBUTING 34.05 03/23/2004 PK 121879 102167 PITNEY BOWES 126.00 03/23/2004 PK 1218$0 105428 PIZZA HUT/SKY VENTURES LLC 55.61 03/23/2004 PK 121881 102493 PREMIER TECH PACKAGING 614.81 03/23/2004 PK 121882 120162 PRIGGE, TORREY 60.00 03/23/2004 PK 121883 102598 4lUADE ELECTRIC 268.09 03/23/2004 PK 121684 119937 QUALITY ANALYTICAL LABORATORIE 67.50 03/23/2004 PK 121885 102212 QUALITY FLOW SYSTEMS 3,559.23 03/23/2004 PK 121886 102052 QUALITY W INE & SPIRITS CO. 7,741.22 03!23/2004 PK 121887 102644 pUAM CONSTRUCTION 8,281.65 03/23/2004 PK 121888 102205 R.J.L. TRANSFER 652.00 03/23/2004 PK 121889 102384 RDO EQUIPMENT 169.20 03/23/2004 PK 121890 11250p RECYCLING ASSOC OF MINNESOTA 185.00 03/23/2004 PK 121891 102878 RICKEMAN SEED CENTER 1,568.00 03/23/2004 PK 121892 704149 RIVER VALLEY TRUCK CENTERS 677.69 03/23/2004 PK 121893 102021 RODEBERG, JOHN 118.38 03/23/2004 PK 121894 102225 RUNNING'S SUPPLY 1,049.05 03/23/2004 PK 121895 108559 RUTLEDGE, NADINE 1,450.00 03/23/2004 PK 121896 104930 SAGE INtERNATIONAL 265.00 03/23/2004 PK 121897 104716 SANDEEN, NANCY 15.00 03/23/2004 PK 121898 102436 SARA LEE COFFEE & TEA 88.80 03/23/2004 PK 121899 104746 SCAN AIR FILTER 174.75 03/23/2004 PK 121900 102606 SCHMELING OIL CO 999.9E 03/23/2004 PK 121901 107840 SCHNOBRICH, MARK 80.00 03/23/2004 PK 121902 108801 SCOTT'S WINDOWS 42.60 03/23/2004 PK 121903 110997 SELLNER, LYNNAE 149.50 03/23/2004 PK 121904 102748 SENIOR CENTER ADVISORY BOARD 222.00 03/23/2004 PK 121805 102837 SEVEN WEST WASH & DRY 108.43 03/23/2004 PK 121906 102605 SEWING BASKET 28.76 03/23/2004 PK 121807 102718 SHAW, KAREN 120.00 03/23/2004 PK 121908 .120160 51EVERT, GINA 21.00 03/23/2004 PK 121809 102204 SOIL CbNTROL LAB 903.00 03/23/2004 PK 121910 104942 50RENSEN & NAUSTDAL PROPERTIES 12.35 03/23/2004 PK 121911 102611 SORENSEN'S SAL S & RENTALS 14.81 03/23/2004 PK 121912 102657 SOUTHWEST CHAPTER MSPE 45.00 03/23/2004 PK 121913 102242 SRF CONSULtiNG GROUP 2,868.75 03/23/2004 PK 721814 102747 ST. J SEPH'S EQUIPMENT INC 874.99 03/23/2004 PK 121915 102612 STANDARD PRINTING 537.75 03/23/2004 PK 721816 105681 STORAGE CENTER 138.00 03/23/2004 PK 121917 117020 SUNSHINE FILTERS OF PINELLAS, 225.80 03/23/2004 PK 121918 102659 TEK MECHANICAL 6.34 03/23/2004 PK 121818 719545 TIBBITS ENGINEE ING, P.A. 950.00 03/23/2004 PK 121820 120157 TOMARK INC 3,220.58 03/23/2004 PK 121921 105540 CONY FORCIER TRUCKING 175.OD 03/23/2004 PK 121922 102620 TRI CO WATER 81.42 03/23/2004 PK 121823 102447 TRICOUNTY ELECTRIC MOTOR SERVI 75.00 03/23/2004 PK 121924 102618 TWO WAY GOMM INC 737.50 03/23/2004 PK 121925 102441 U S BANK 31,574.85 03/23/2004 PK 121826 702441 U S BANK 53425.05 03/23/2004 PK 121927 102441 U S BANK 365,088.25 03/23/2004 PK 721828 102441 U S BANK 150.00 03/23/2004 PK 121829 702201 UHL CO. 189.95 03/23/2004 PK 121830 702427 UNISOURCE 2803.99 03/23/2004 PK 121931 102624 UNITED BUILDING CENTERS 8,199.77 03/23/2004 PK 121832 118655 UNITED PACKAGING & DESIGN 1 480.33 03/23/2004 PK 121938 102627 UNIVER5ITY OF MINNESOtA 540.00 03/23/2004 PK 121934 103210 USA BLUE BOOK 506.82 03/23/2004 PK 121835 102419 VALLEY SALES OF HUTCHINSON 17 091.03 03/23/2004 PK 121938 120148 VARELA CONNIE 23.00 03/23/2004 PK 121937 102132 VIKING COCA COLA 330.45 03/23/2004 PK 121936 101857 VIKING OFFICE PRODUCTS 63.65 03/23/2004 PK 121939 102642 W. D. COOLING CLINIC 104.03 03/23/2004 PK 121940 705722 WASTE MANAGEMENT 10239.57 03/23/2004 PK 121941 101913 WATER ENVIRONMENT FED 95.00 03/23/2004 PK 121842 102929 WETS MARK 135.OD 03/23/2004 PK 121843 102165 WELCOME NEIGHBOR 60.00 03/23/2004 PK 121944 102452 WINE MERCHANTS INC 1,805.90 03/23/2004 PK 121945 719211 WORK CONNECTION, THE 3084.62 03/23/2004 PK 121948 105354 W RIGHT COUNTY COURt ADMIN SOD.00 03/23/2004 PK 121947 102076 X-ERGON 353.82 03/23/2004 PK 121948 105571 ZEP MANUFACTURING CO 152.90 03/23/2004 PK 121949 101876 AETNA VARIABLE LIFE ASS. CO. 935.00 03/23/2004 PK 721850 101819 AMERICAN FAMILY INS CO. 118.16 03/23/2004 PK 121951 707675 GREAT WEST LIFE INS. CO. 300.00 03/23/2004 PK 121952 101872 H.R.L.A.P.R. 265.68 J 03/23/2004 PK 121853 102633 HUTCHINSON, CITY OF 5,743.23 03/23/2004 PK 121954 102635 HUTCHINSON CITY OF 522.59 03!23/2004 PK 121955 101873 ICMA RETIREMENT TRUST 3,628.84 03/23/2004 PK 121956 102449 MINNESOTA CHILD SUPPORT PAYMEN 435.15 03/23/2004 PK 121957 101877 PRUDENTIAL 75.00 03/23/2004 PK 121858 102096 PRUDENTIAL MUTUAL FUNDS 30.00 838,801.84 Account N # 838 801.84 MEMO oz/zo/o4 TO: CITY STAFF & BANK OFFICIALS FROM: KEN MERRILL ,FINANCE DIRECTOR SUBJECT: MARCH WIRE TRANSFER The following funds need to be wired -interest payments March 1.2004 Chase NYC ABA # 021-000-D21 to credit the account of Cede & Co. c/o THE DEPOSITORY TRUST COMPANY for Dividend Deposit for 3/1 City of Hutchinson, MN Account # 066-026776 OBI FIELp - PA 50317950 1993 Water Revenue Bond 6,372.50 6,372,50 The following funds need to be wired -PRINCIPAL payments Chase NYC ABA # 021-000-021 to credit the account of Cede & Co. c/o THE bEPOSITORY TRUST COMPANY for Redemption Qeposit for 3/1 City of Wutchinson, Mn, Account # 066-027-306 OBI FIELD - PA 50317950 1993 Water Revenue Bond 0 00 0.00 (FAX of bond document must be made at same time for principal payment) L.J