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cp04-13-2004 c. AGENDA REGUI.,AR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL I3, 2D04 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION -Rev. James Rainwater, Seventh Day Adventist Church 3. PLEDGE OF ALLEGIANCE 4. MINIITES (a) REGULAR MEETAVG OF MARCH 23, 2004 Action -Motion to approve as presented 5. CONSENTAGENbA. (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR MARCH 2004 2. HUTCHINSON PUBLIC LIBRARY BOARD MINU'T'ES FROM FEBRUARY 23, 2004 3. H[JTCHINSON AIRPORT COMMISSION MINUTES FROM FEBRUARY 10, 2004 4. PARKS, RECREATION, COMI~IUNTTY EDUCATION BOARD MINUTES FROM FEBRUARY 2, 2004 5. BU]LDING DEPARTMENT MONTHLY REPORT FOR MARCH 2004 6. PIONEERLAND LIBRARY SYSTEM BOARD MINUTES FROM FEBRUARY 19, 2004 7. I-IUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR FEBRUARY 2004 8. HUTCHINSON AREA IiEALTH CARE FINANCIAL REPORT FOR FEBRUARY 2004 9. CITY OF HUTCHIlVSON GARBAGE, WATER, WASTEWATER FINANCIAL REPORT FOR FEBRUARY 2004 10. CITY OF HUTCHTNSON GENERAL FUND FINANCIAL REPORT FOR FEBRUARY 2004 11. CITY OF HUTCHINSON INVESTMENT REPORT FOR FEBRUARY 2004 (h) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12379 -RESOLUTION FOR PURCHASE 2. RESOLUTION NO. 12380 -RESOLUTION AUTHORIZING EQUIPMENT DONATION 3. RESOLUTION NO. 12383 - RESOLUTION TO LIQUIDATE SURPLUS PROPERTY 4, RESOLUTION NO. 12384 - RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY • 5. CONSIDERATION OF PRELIMINARY PLAT, TO BE KNOWN AS SOUTHFORK RIDGE, REZONING TO R3 PDD AND PLANNED DEVELOPMENT DISTRICT WITH STAFF CI'T'Y COUNCIL AGENDA -APRIL 13, 2004 . RECOMMENDATION AND FAVORABLE RECOMMENDATION (5ECOND READING AND ADOPTION OF ORDINANCE N0.04-371) 6. CONSIDERATION OF REZONING PROPERTX FROM Rl TO Il REQUESTED BY THE HUTCHINSON EDA WTI'H STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (SECOND READING AND ADOPTION OF ORDINANCE N0.04-373) (c) PLANNING COMMI55ION ITEMS 1. CONSIDERATION OF A VARIANCE REQUESTED BY FLOYD SIOSTRAND TO REDUCE PARKING LOT SETBACK LOCATED AT 901 HWY 15 SOUTH WITII STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPTRESOLUTIONNO. 12336) (d) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR RICH KUTTNER, GARY FORCIER AND BRAD EMANS OF THE HUTCHINSON FIRE DEPARTMENT TO EMMITSBURG, MARYLAND TO ATTEND FIl2E SERVICE RELATED CLASSES (e) RODEB RG AND D CK NAGY TO ORLANDO, FLORIDAVTOFATTEND THE AMERICOAN WATER WORKS ASSOCIATION 7iJNE 12 -15, 2004 (f) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR LENNY RUTLEDGE TO OVERLAND PARK, KANSAS TO ATTEND TIIE INTERNATIONAL CODE COUNCIL'S DEVELOPMENT HEARINGS MAY 16 - 20, 2004 (g) REAPPOINTMENT OF JULIE IENSEN AND JOHN HASSINGER TO PT 1BLIC LIBRARY BOARD TO APRIL 2007 ~) DOWNTOWN ALLEY~7ECT NO. 04-10 (ARCH STREET TRAIL) AND 04-11 (BLOCK 7 - ORDERING PREPARATION OF REPORT ON IMPROVEMENT - RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT - NOTICE OF HEARING ON IMPROVEMENT (i) LETT]NG NO. 10, PROJECT NO. 04-12 (2004 AIltPORT IMPROVEMENTS) - ORDERING PREPARATION OF REPORT ON IMPROVEMENT - RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT - ORDERING IMPROVEMENT AND PREPARATION OF PLANS - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FORBIDS (j) RETNEpOS-SALE, NON-INTOXICATING MALT LIQUOR (3.2 BEER) LIQUOR LICENSE ^ HUTCHINSON HUSKIE BASEBALL ASSOCIATION ^ LITTLE CROW BOWLING LANES (HUTCH BOWL) ^ MEADOWLINKS GOLF CLUB ^ SKY VENTURES (PIZZA HUT) (k) RETAIL OFF-SALE, NON-INTOXICATING MALT LIQUOR (3.2 BEER) LIQUOR LICENSE RENEWALS ^ COBORN'S INC - CASHWISE ^ SPEEDWAX SUPERAMERICA ^ AMOCO QUIKMART ^ ERICKSON OIL PRODUCTS -FREEDOM VALU CENTERS 2 CITY COI/NCIL AGENDA APRJT, 13, 2004 . CATTOQR OIL COMPANY ^ ERICKSON'S T)IVERSIFIED - EC:ONO FOODS ^ WALMART Action -Motion to approve consent agenda G. PUBLIC HEARINGS •~ 6:00 P.M. (a) LETTING ND. 3, PR07EC'I' NO. 04-03 (JEFFERSON STREET SE EXTENSION) - QRDERING TMPROVF.,MENT AND PREPARATIDN OF PLANS - APPROVING PLANS AND SPECIFICATIONS AND APPROVING SUPPLEMENTAL AGREEMENT Action -Motion to reject -Motion to approve (b) LETTTNG ND- 4, PROJECT NO. 04-04 (Sr" AVENUE SE/IIVDUSTRTAL PARK) - ORDERINCx IMPROVEMENT AND PREPARATION OF PLANS - APPROVINGPLANSAND$PEG[FICATIONSANDORDERINGADVERT'ISEMENTFORBIDS Action -Motion to reject -Motion to approve (c) LETTTNG NO- 6, PROJECT NO. 04-06 (ECHO I)RTVE SE) AND 04-07 (ECHO CTRCLE SE) - CONTINUE TO APRIL 27, 2004, CITY COUNCIL MEETING Aclion - Motiotr to reject -Motion to approve 7. COMMUNICATIONS, REQUESTS AND PF,TiTiDNS • 8. UNFINISHED BUSINESS (a) DISCLJSSTON OF PROJECT STATUS AND CONSIDERATION FOR APPROVAL OF DEVELOPMENT AGREEMENT WITH MARK FRATZKE Action -- Motion to rcject - Motion to approve 9. NEW BU51NE55 (a) CONSTDERATTONFORAPPROVALOFPIIBLICDANCEPERMITPORJAKEBANDEMERAND TEMPORARY LTQUOR LTCENSE FOR AMERICAN LEGION FOR THE POLICAFF,ST JUNk' 3 - 5, 2004 Action -Motion to rcject -Motion to approve (b) CONSIDERATION FOR APPROVAL OF AUTHORIZING HUTCHINSON POLICE SERVTCES TO PROCF,F.,D WTTH CONSTRUCTING STQRAGE FACILITY Action •-Motion to reject ••• Motion to approve (c) CONSIDERATTONFORAPAROVALOFUSESFORNEWCONSTRUCTIONRRVOLVINGLOAN FIND, HHPOP AFFORDABTLITY GAP REVOLVING LOAN GUIDELINES AND APPROVAL OF THE HABITAT GARAGE INITIATIVE CRITERIA AS PART OF HHPOP Aclion -Motion to reject - Motion in approve (d) CONSIDERATION FOR APPROVAL OF LONG-TERM PRIVATE HANGAR LEASES AT "I'HE . HUTCHTNSON MUNICIPAL ATRPORT CITY COUNCIL AGENDA -APRIL 13, 2004 • Action -Motion to reject -Motion to approve (e) CONSIDERATION OF PROPOSALS FOR CREEKSIDE MANAGEMENT SERVICES Action -Motion to reject -Motion to approve (f) HIGHWAY 7 PROJECT UPDATE No action. 10. MISCELLANEOUS (a) COMMUNICATIONS 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS 12. ADJOURN MINU'T'ES REGULAR MEETING - HUTCHTN50N CITY COUNCIL TUESDAX, MARCTI Z3, 2004 CALL TO ORDER - 5:30 P.M. tce Prest ent, ay Peterson, ca led the meeting to order. Members present were Tim Haugen, Bill Amdt and Casey Stotts. Member absent was Mayor Marlin Torgerson. Others present were Ken Merrill, Finance Director, Marc Sebora, City Attorney and John Rodeberg, Director of Engineering/Public Works. 2. INVOCATION -Sister Ida Marie, St. Anastasia Catholic Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF MARCH 9, 2004 (b) BID OPENING MINUTES OF MARCH 12, 2004 The regular minutes were approved as presented. Motion by Stotts, second by Amdt, to approve bid minutes from March 12, 2004. Motion tamed unanimously. 5. CONSENT AGT+rNDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PIONEERLAND LIBRARY SYSTEM EOARD MINUTES FROM JANUARY 15, 2004 2. FIltE DEPARTMENT MONTHLY REPORT FOR FEBRUARY 2004 3. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM FEBRUARY 17, 2pp4 4. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM PEBRLIARY 17, 2004 5. PLANNING COMMISSION MINUTES FROM FEBRUARY 17, 2004 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12352 -RESOLUTION FOR PURCHASE 2. RESOLUTION NO. 12358 -RESOLUTION GRANTING APPROVAL TQ CHANGE STREET NAME FROM PRAIRIE VIEW CIRCLE SW TO ISLAND VIEW CIRCLE 5W LOCATED IN THE ISLAND VIEW HEIGHTS 5D{TH ADDITION PLAT 3. RESOLUTION NO. 12359 -RESOLUTION RECOGNIZING BUILDING SAFETY WEEK APRIL 4 -10, 2004 (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF PRELIMINARY PLAT, TO BE KNOWN AS SOUTHFORK RIDGE, REZONING TO R3 PDD AND PLANNED DEVELOPMENT DISTRICT WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION ADOPT RESOLUTION NO. 12353 AND WANE FIRST READING ANA SET SEC ND READING AND ADOPTION OF ORDINANCE N0.04-371) ~1a~t CITY COUNCIL MINUTES - MARCH 23, 1004 2. CONSIDERATION OF PRELIMINARY PLAT, TO BE KNOWN AS RAVENWOOD SOUTH, REZONING TO R3 PDD AND PLANNED DEVELOPMENT DISTRICT WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION ADOPT RESOLUTION NO. 12354 AND WANE FIRST READING AND SET 5EC ND READING AND ADOPTION OF ORDINANCE N0.04-372) 3. CONSIDERATION OF VARIANCE REQUESTED BY GOEBEL FD~TURE TO CONSTRUCT AN OVERHANG ONTO ANON-CONFORMING BUILDING WHICH ENCROACHES INTO THE 30 FOOT FRONT YARD SETBACK LOCATED AT 528 DALE STREET SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12355) 4. CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY ROBERT POWEi,~ TO REMODEL NON-CONFORMING BUILDING LOCATED IN UC DISTRICT AT 198 - 4 AVENUE NE WTIH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12356) 5. CONSIDERATION OF VARIANCE REQUESTED BY STEVEN AND JENINE NORDQUIST TO REDUCE FRONT YARD SETBACK ON A PORTION OF ENTRY FROM 25 FEET TO 22 FEET TO CONSTRUCT OVERHANG OVER CURRENT FRONT ENTRY TO HOME LOCATED AT 545 HIDDEN CIRCLE SW WTTII STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12357) 6. CONSIDERATION OF REZONING PROPERTY FROM Rl TO Il REQUESTED BY THE HUTCHINSON EDA WITH STAFF RECOMMENDATION D FAVORABLE RECOMMENDATION (WANE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE N0.04-373) (d) CONSIDERATION FOR APPROVAL OF TRANSIENT MI~RCHANT LICENSE FOR HUMMINGBIRD HABITAT NURSERY IN THE HUTCHINSON MALL PARI{IlVG LOT (e) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR AL BARKEIM TO MONROE, WISCONSIN FROM APRIL 14 - 16, 2004 (~ CONSIDERATION FOR APPROVAL OF ON-SALE INTOXICATING LIQUOR AND CLUB LICENSES FOR 2004 (g) LETTING N0.6, PROJECT NO. 04-06 (ECHO DRNE SE) AND 04-07 (ECHO CIFLCLE SE) - ORDERING PREPARATION OF REPORT ON IMPROVEMENT - RECENING REPORT AND CALLING HEARING ON IMPROVEMENT (h)_LETTING N0.4, PROJECT N0.04-04 (5TH AVENUE SE/INDUSTRiAL PARK) - ORDERING PREPARATION OF REPORT ON IMPROVEMENT - RECENING REPORT AND CALLING HEARING ON IMPROVEMENT (i) LETTING N0. 3, PROJECT NO. 04-03 (JEFFERSON STREET SE EXTENSION) - ORDERING PREPARATION OF REPORT ON IMPROVEMENT - RECENING REPORT AND CALLING HEARING ON IMPROVEMENT (j) CONSIDERATION FOR APPROVAL OF APPOINTING NEWTON POTTER AND DALE RBDETZKE TO TREE BOARD TO 2007 (k) CONSIDERATION FOR APPROVAL OF REAPPOINTING MIKE FLAATA TO PLANNING COMMISSION TO 2009 (I) CONSIDERATION FOR APPROVAL OF TEMPORARY RECYCLING PERMIT FOR CAN . MAN2 (m)CONSIDERATIONFQR APPROVAL OF ENGINEERING CONTRACTS WITH EARTH TECH 2 ~ ~~~~ CITY COUNCIL MINUTES- MARCH 23, 2004 Items 5(c)2 and S(t) were pulled for further discussion. • Motion by Arndt, second by Haugen, to approve consent agenda with the exception of Items S(c)2 and 5(f). Motion carried unanimously. Item 5(fl. Melissa Starke, Administrative Secretary, explained that since the packet went out, Sonora's Mexican Restaurant and Main Street Sports Bar had fumed in their paperwork to renew their liquor licenses. She asked that their license renewals be approved. Motion by Stotts, second by Haugen, to add Sonora's and Main Street Far approval of liquor license. Motion carried unanimously. Item 5(c)2. Motion by Haugen, second by Stotts, to refer this item hack to the Planning Commission for recommendation, as alterations to the plat have been made. Motion carried unanimously. 6. PUBLIC HEARINGS - 6:00 P.M. (a) LETTING N0. 7, PROJECT NO. 04-08 (CTTYWIDE SEAL COAT PROGRAM) - ORDERING IMPROVEMENT AND PREPARATION OF PLANS - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS John Rodeberg, Director of Engineering, explained that city improvement bonds plan on being used for this project, which means no assessment money will be used. This project is mainly for bituminous seal coating, which will strengthen streets throughout the City for a longer life. The streets included in the project are all of or portions of Roberts Road, School Road, Dale Street, Linden Avenue, S`~ Avenue SE, and the City Hall parking lot. The total cost of the project is approximately $156,000. Bill Arndt asked when Michigan Avenue is going to be worked on. Mr. Rodeberg explained that it is scheduled for next year as rt is a state aid road and the state aid money has been depleted. In addition, the block on 2"d Avenue to the west of the newly constructed road is scheduled for bituminous improvements next year. Motion by Haugen, second by Arndt, to close public hearing. Motion carried unanimously. Motion by Arndt, second by Stotts, to order improvement and preparation of plans and approve plans. Motion carried unanunously. Motion by Arndt, second by Haugen to approve specifications and order advertisement for bids. Motion carried unanimously. 7. COMNIUNICATIQNS RE VESTS AND PETITIONS 8. l1NFINISHED BUSINESS (a) RESOLUTION NO. -12345 -CONSIDERATION FOR APPROVAL OF CONDITIONAL USE PERMIT REQUESTED BX HABITAT FOR HUNIAIVITX TO ALLOW CONSTRUCTION OF TWIN HOMES WITHOUT GARAGES LOCATED AT S60 AND 570 HILLTOP DRIVE • 7ulie Wischnack, Director of Planning/Zoning/Building, presented before the Council. Ms. Wischnack explained that the Habitat for Humanrty has requested that their conditional use permit application be wrthdrawn for consideration as they are working with the HRA to address this issue. Ms. Wischnack explained that the Habitat would lake for two members of the Council to work with ~~ <<~~~ CI'T'Y COUNCIL MINUTES -MARCH l3, 2004 them on future issues and projects. Jim Haugen and Casey Stotts volunteered to work with Crow . River Habitat for Humanity. (b) SUMMARY OF CLOSED MEETING PROCEEDINGS FOR CITY ADMINISTRATOR PERFORMANCE APPRAISAL Marc Sebora explained that prior to last Council meeting Mr. Plotz had his annual performance review and included in the packet was a sununary of his review. 9. NEW BUSINESS ~a) PROCEDURES FOR PERSONAL HEALTH INk'ORMATIBONSASREQUIRED BY HiPAA~D Brenda Ewing, Human Resources Director, presented before the Council. Ms. Ewing explained that this policy is required by the Health Information Portability and Accountabilit Act of 1996, as the City is deemed a small employer. This policy formally addresses what the Cyty has already been practicing, keeping health insurance information private. This policy only applies to the health tnsurance plan. Ms. Ewing outlined the key points of the policy. Ms. Ewir~ further outlined the process after this policy is formally adopted by the Council, specifically tnfornung the City's employees of the policy and how their private health tnformation will be handled. Motion by Haugen, second by Arndt, to approve personal health information privacy policy and procedures. Motion tamed unanimously. (b) CONSIDERATION FOR APPROVAL OF AWARDING PROPOSAL FOR PROSECUTORIAL SERVICES Marc Sebora, City Attorney, presented before the Council. Mr. Sebora ex lained that earlier this year he had placed a request for proposals for prosecution services, to allow him more time to devote to civil rssues related to the various departments of the City. Mr. Sebora explained that three proposals had been received from various law firms with the firm of Gavin, Olson, Saure & Winters coming m with the lowest bid. Mr. Sebora further explaincd that the attorney that will be responsible for prosecution services is Jody Winters who is a former Assistant County Attorney and is very familiar wtth the McLeod County court system as well as the Hutchinson Police Department. Mr. Sebora further explained that he will still be involved with the prosecution process, as he will oversee the process and may still prosecute himself when needed. Casey Stotts reaffirmed that this item was budgeted far in 2004. Marc Sebora reminded the Council that the paralegal position, which was anticipated to be hired when he began with the City in 2002, has not been filled and has no immediate plans to fill as another City staff member has been able to perform in that function, therefore those funds are available. Motion by Stotts, second by Haugen, to award proposal for prosecutorial services tv the law offices of Gavin, Olson, Savre & Winters. Motion tarred unanimously. ~c) CORPORATION CON) OR POAVEMENT ANAGEMENTCSRVICEIS E TECHNOLOGX john Rodeberg,Director of Engineering/Public Works, explained to the Council that the Engineering Depattrnent has software the keeps track of pavement management. Unfortunately, the department has been unable to keep up with updating the system. Mr. Rodeberg is recommending that the . company that designed the software be hired as a consultant to update and maintain the pavement management. Mr. Rodeberg explained how this project will be funded. He further explained that other testing maybe added m later years. Motion by Arndt, second by Haugen, to approve contract with Goodpointe Technology Corporation 4 ~ C~~)1 CITY COUNCIL MINUTES -MARCH 23, 2D04 for pavement management services. Motion carried unanimously. • (d)• IMPROVEMENTS AND O~CONOSULTOANT 3ELEGT ON RP OCES S OR FUTURE AIRPORT IMPROVEMENTS John Rodeberg, Director of Engineering/Public Works, explained that the costs for the 2004 improvements will drop dramatically since state and federal funding has increased. Mr. Rodeberg explained that $150,000 must be spent in order for the state and federal funds to be'used. In addition, a committee consisting of staff, Airport Commission and a Council member, needs to be formed to review the consultant selection process for future airport improvements. Motion by Amdt, second by Haugen, to approve contract with TKDA for 2004 airport improvements. Motion carried unanimously. Motion by Haugen, second by Arndt, to establish a Consultant Selection Committee which will include a council member to be chosen at a later date. Motion carried unanimously. (e) DEV LOPMENT AGREEMENT W H MARK FRATZKE RATION FOR APPROVAL OF John Rodeberg, Director ofEngineering/Public Works, explained that the pproperty of Mark Fratzke has a problem with the septic systems at the mobile home park he owns. Mr. Fratzke has not been able to come to an agreement with the adjacent property owners, so therefore it is being proposed that a lift station be installed. Mr. Fratzke will be paying for the cost of the lift. station, but wrll not be charged for SAC/WAC fees. Mr. Fratzke will also be paying for the installation of a water meter in order for the city to monitor the amount of water used Mr. Rodeberg will draft a development apt'eement incorporating these items. Mr. Rodeberg explained that city services maybe provided within 2-5 years and will be assessed at that time. This property was annexed m the early to mid 1990s. These costs are not able to be assessed to the renters m his park. No action is regmred. (.~ CONSIDERATION FOR APPROVAL OF PROPOSALS TO SELL PUBLIC PROPERTY John Rodeberg, Director of EngineerinpJPublic Works, ex~lained that two neighboring property owners placed bids for two pieces of landd that was "left over' from an earlier project. This property virtually has no value to the city primarily based on the size and accessability. The two bids received were rather low, however it is recommended to transfer this property to the bidders with certain restrictions. The restrictions will be listed on the deed. Motion by Haugen, second by Arndt, to approve proposals by to sell public property in Rolling Meadows. Motion carved unanimously. 10. MISCELLANEOIJS (a) COMMUNICATIONS 1. DISCUSSION OF REQUEST FOR VIDEO PRODUCTION HIGHLIGHTING CITY OF HUTCHINSON Ken Merrill, Finance Director, explained that a production company has selected the City of Hutchinson as one city to feature on ESPN. However, it will Bost the City approximately $28,000 for the video preparation. Casey Stotts stated that he feels the City could spend this amount of money on a much more valuable project. Motion by Haugen, second by Stotts, to reject this proposal. Motion carried unanimously. • 2. Futchinson Area,Health Care requested that the Council approve the purchase of a sterilizer at a cost of $91,312 and awasher-disinfector at a cost of $56,610. ~~(~~~ CITY COUNCIL MINC/TBS -MARCH 23, 2004 Motion by Stotts, second by Arndt, to approve the two purchases for HAHC. Motion carried . unanimously. 3. The Planning/ZoningBuilding customer satisfaction survey was discussed. Kay Peterson explained that over 700 surveys were distributed and over 130 were returned. Overall, 90% customer satisfaction was received. Casey Stotts expplained that many positive comments came back for the staff in the Planning/ZomngTBuilding department and he commended them For that. Mr. Stotts mentioned that some comments included changes that could be made such as, having permits online, the cost of permits, and having consistent inspections. Julie Wischnack, Director of Planning/Zoning/Building, thanked everyone that completed the survey. Ms. Wischnack further thanked Mr. Stotts For his involvement with this protect. Jim Haugen suggested having comment cards distributed throughout the year. Ms. Wischnack stated that they could be famished with the application packet. Casey Stotts - Mr. Stotts stated that he had received a request that the 2004 election ballot include a question regarding the smoking issue. He also stated that the owner of the Bavarian Haus had contacted him and had good ideas on how to better advertise the downtown. Mr. Stotts requested that the public contact any of the council members with additional ideas. John Rodeberg - Mr. Rodeberg updated the Council on the Highwayy 7 project and options they are working on with MnDOT. He reminded everyone that this is a MnDOT project atad not a City of Hutchinson pro)ect, however issues and concerns can be addressed to the engineering department. • Mr. Rodeberg also stated that he had been informed that it looks like federal funding will be attained for the Crow Rtver Dam. Barry Greive, Building Official, presented before the Council. As building safety week is approaching, Mr. Greive reminded commercial building owners to be in code and keep their buildings safe. He also reminded residential owners of safety precautions. He further reminded homeowners the importance of getting the necessary inspections completed on projects. I~ay Peterson - Ms. Peterson reminded the Council of the Pioneerland Library System annum dinner. Ms. Peterson also stated that on June 22" ,the public library will be holding their 150 Anniversary celebration. 11. CLAIMS. APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Stotts, second by Haugen, to approve claims, appropriations and contract payments. Motion carried unanimously. 12. ADJOURN With no fiirttter business to discuss, there was a motion by Stotts, and second by Arndt, to adjourn at 6:40 p.m. Motion carried unanimously. ~ 1 LJ fi ~~ ~a~ I Memo 70: Mayor and City Council Members From: Brad Ernans, Fire Chief ~a4e: 04/01/04 Re: Monthly Update on Activities of the Fire Department The fire department responded to 20 general alarms in the month of March. Example of a few of the calls: 1. We responded to a carbon monoxide call at 7-HI Motel. We found a faulty furnace exhausting carbon monoxide. 2. We responded to a two-vehicle accident to assist the paramedics, upon arrival one of the vehicles • on fire. 3. We responded to a carbon monoxide call from Evergreen Senior High Rise Apartments. We found a faulty bailer exhausting carbon monoxide. 4. We responded to a residential structure fire. The owner had been working on his motorcycle in the porch. The motorcycle leaked gasoline, which was ignited by the kerosene heater in the porch. 5. We responded to a flash fire in a mixing tank at 3M. The worker involved suffered minor flash burns to the face. A fellow employee extinguisher the fre with a dry chemical extinguisher. 6. We responded to a LP tank leaking at the Hutchinson Hospital construction site. When the frost went out of the ground the tank tipped over hitting the valve. This is the breakdpwn of the calls for the month' City: Residential 2 Commercialllndustrial 4Multi-Family 2 School 1 Carbon Monoxide 3 Hazardous Material 4 Rural: Grass 1 medical 2 Rescue 1 C~ 1 _5 ~G) ~ Drills I Meetings I Other Information OSHA Update /Right to Know /Blood borne and Air borne Pathogen Pre-plan /walk through of Ridgewater wllege and Maplewoed Academy Basic auto extrication for our firefighters with less than three years service Locate address, pump water and roll exercise Fire Prevention 1. We taught fire safety for the JC's Babysitting Clinic. Approximately 130 students attended. 2. We conducted a fire safety /awareness class for the senior citizens at Evergreen Apartrnents. r1 LJ r~ LJ • Page 2 (a~ Minutes Hutchinson Publia Library Board February 23, 2D04 Members present: Connie Lambert, Larry Ladd, Newt PoTTer, Kay Johnson, Julie Jensen, John Hassinger, and Mary Henke, Librarian Members absent: Kay Peterson The meeting was called Ta order by President Connie Lambert. The minutes of the January 26~~" meeting were reviewed and approved. Reports: Pioneerla d Library Svslem Jack Sandberg, our PLS board member, gave a report. He serves or two PLS committees, the Technology Committee and the Ad Hoc Committee on Financial Future/Strategic Planning. Policy changes are being worked on and he illustrated the way they work. PLS is evaluating the value of joining with Central Minnesota Community Foundation in St. Cloud. John passed out comparison PLS budgets from years 2002, 2003, and 2004 so board could see changes in line items. John indicated all libraries in the system are encouraged to have a 3 months reserve. Finally, John reported that cost controls are being evaluated and that health insurance is a major concern. Le islativ on Hilt Mary attended the session and met with Two legislators, Rep. Scott Newman and Sen. Steve Dille. Old Business: Restoratio date Mary gave an update on The HVAC work and the consideration of lighting • fixtures in the entrance area. New Como rs 9 of the 10 computers are in place. They have been donated by I. J. Burtch Family Foundation and Twice is Nice. Publicity will be developed for each organizption separately. 100r" niversa Julie Jensen reported oll is going well. The bookmarks are nearly completed, speakers are being lined up, and invitations are in development. A request for financial help for the 100"celebration has been sent to 3M and we pre awaiting a reply. L Annual w rds Ban uet Plans are in progress. It will be held April 1 S~" at the Peace Center. Kay Johnson will be the speaker. Newt Potter is providing some of the door prizes. New Business: National Lib arv Week. April 19-23 Because of all the events in the planning stages, things will be kept simple. Larry suggested asking Sherry Lund about having an event Aimed at the children. Next meeting: March 22, 2D04 at 4:30 p.m Meeting adjourned. John Hassinger, Secretary _~CQ~`~` .~HUTCHINSON AIRPORT ADVISORY COMMISSION February 10, 2004 5:30 p.m. City Center Minutes Members present: .Chuck Brill, Dvug McGraw, Jeff Lux Members absent: Dave Skaar, Doug Kephart Others Present: john Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation Meeting called to order at 5:35 p.m. There was a quorum of members present Z rove Minutes of November 6 2[103 meetin Motivu made by 7eff Lux, second by Doug McGraw to approve November 6, 2003 minutes. Unanimous approval. 2. Pranosed Imnrovement Prolects Hangar Lease Agreement. Olson reported on the status of the recent request for a City Charter amendment for extended lease agreements on Airport property for private hangars. plsvn reported the City Attomey had found a provision in State statutes that may limit the City's ability to provide for extended leases. Currently, the City Attorney is working with the League of Minnesota Cities to determine whether these apparent limitations would apply to the situation requested by the Airport Advisory Commission. Until these legal quesrions can be sufficiently researched, the request far the charger amendmeut For extended lease agreements will be pulled from the City Council's agenda. plson reviewed funding changes contained in the most recent Federal AIP (Airport Improvement Program). In the past, 90% Federal funding was available for eligible projects, widt the City paying the remaining 10%. Fqr non- . federally eligible projects, the State of Minnesota was able to fund many projects at 60% State funds, 40% City funds. Projects related to revenue producing infrastructure such as fuel were funded at 50% State funds, 50% City funds. In the most recent Federal AIP, the funding formula was changed to 95% Federal funding and 5% City funding. Also included for the first time were revenue producing infrastructure, such as fuel and hangars. Based on these changes to the Federal AIP funding formula, Olson reported drat a JetA fuel tank, fuel pumps and other fuel upgrades were added to the City's Capital Improvement Project (CIP) for 2004. Also, based on the fact hangars were included, a hangar will be added to the City's CIF for 2004. because ofthe new matching funds requirement of only 5% by the City, existing budgeted funds would likely be adequate to provide for these additional components of the upcoming project. Final listing of proposed improvement project components. NavAid Service Roadway Aprvn Taxi lane Wetlands Work /Tiling Ditch Cleaning Helicopter Pad Aircraft Wash Facility Fueling Site Airport Sign • Potential Add; JetA Fuel and Cabinets /Pumps & Equipment (based on new Federal AIP formula) • Potential Add: Enclosed T-Hangar (based on new Federal AIP formula) • Potential Add: Tree plantings, screening vegetation (based on new Federal AIP formula) A plan to upgrade existing hangars by including replacement hangars into dte CIP in the near future (2005, 2006) would eliminate the existing hangars, reducing the need to maintain additional areas for snow removal, building maintenance, and other potentially expensive upgrades fur existing hangars. The Commission will review the proposal further at upcoming meetings. 5 ~~~ Airport Advisory Commission February 10, 2004 i Minutes u r~ L Page 2 3. New Business 1. Electricity Charges. Civil Air Patrol is in arrears for electricity. Civil Air Patrol's unpaid bill now stands at $1,500.00 as of 12/31/03. Olson reviewed lease language. Cotntttissioners directed Olson ro communicate with Civil Air Patrol. Conmtissieners identified the fact that Civil Air Patrol had recently changed the treasurer's position. Olson is to draft a letter to Bernie I{nutsen to discuss this unpaid balance. 2. Tim Miller and the Exploring Aviation Flying Club have not paid ient since they recently got their hangar. Their bill is $132.00 as of 12/31/03 and increasing with each month. Olson reviewed lease language. 7eff Lux and Tom Parker, both members of the Exploring Aviation Flying Club, assured other Commissioners this unpaid balance was an oversight and the club would address this issue at their February 11, 2004 meeting. Mr. Parker apologized to the Commission regarding the club's oversight Commissioners Listing. Conmtissioners updated the Airport Commission list. Name Tgr{n Egpjres Chuck Brill September 2006 Dcug Kephart September 2005 Jeff Lux September 2007 David Skaar September 2008 Chaimtan Doug McGraw September 2004 (Filled remainder of Robert Hantge's term) Marlin Torgerson Council Representative 4. Old Business: Olson reported that response times maybe somewhat delayed as compared ro the past, considering Public Works reorganization resulting from last year's cuts in the City's budget and subsequent loss of maintenance staff. At 6:35, a motion to adjourn was made by Chuck Brill, second by Doug McGraw. Unanimous approval. 5 L~~ MTNLJTES Parks, Recreation & Community Education Advisory Board • February 2, 2004 Members Prescnt: Bill Amdt, Ralph Johnson, lay Beytien and Mary Inglis. Also present were Dolf Moon, Marv Haugen, Sharon Opatz and Karen McKay. The meeting was called to order at 5:15 pm A motion made by Bill Arndt and seconded by lay Beytien approved the minutes dated January 5, 2D04. The motion passed unanimously. AN1~iUAL REPORT Sharon Opatz, Community Education Programmer, schedules classes in conjunction with Ridgewater College. Sharon reviewed the school facilities available for rentals and class participation figures for Community Education classes. She told the Board that the middle school age dances are now run by the school staff just as the homecoming dance is. Credit card phone registration has been popular. There is a 3% upcharge for each transaction. Marv Haugen, Facilities and Operations Manager, presented a review of 2003 projects and statistcs to board members. He told the Board there have been a lot of changes with the addition of the second ice rink in 1999. There are two Zambonis, sponsored by Citizens Bank. The Hockey Association is the . largest renter of ice time at the rinks. The Figure Skating Association is the second largest renter. The number of hours rented remained consistent with the previous year. The 22"d Annual lee Show is scheduled for March 13th & 14'h, there are approximately 250 skaters participating. The Figure Skating Association has a good group of volunteers. As part of the preventive maintenance plan at the arena, the plexiglass panels were replaced with tempered glass. The tempered glass provides a clearer viewing area. The west arena concession stand was constructed and materials donated by Richard Larson Builders. Marv told the Board that a message board would be a nice addition, but funding is not available. lay Beytien and Mary Inglis recommended seeking sponsors. The arena will have five to seven weeks of summer ice this year. The Rec Center received a $50,000 sponsorship from Pepsi, which included new scoreboards. Other improvements include a new divider curtain and volleyball standards. Sheet metal panels on the walls are planned for the spring. Swimming lesson numbers remain steady. The numbers of participants at the outdoor pool have experienced a steady decline due to the increasing competition with neighboring community swimming facilities. The estimated cost to upgrade the Rec Center Pool with slides and fountains would be approximately 1.5 million. Some of the current features would be incorporated into the upgrade. The building would also have to be updated to current building codes. 5~c~~~~ MrrruTEs • PRCE Advisory Board February 2, 2004 Page two Dolf told the Board that a half penny sales tax is an option to raise the funds for the proposed facility upgrades including a new ball field. The proposal was presented to Chamber leadership. It was recommended that the community be surveyed to check the level of support. Willmar did a similar tax for proposed five-year time frame and was able to pay off the debt early. BOARD MEMBER ITEMS lay Beytien reported to the $oard that the fountain contract would be done soon. The Ilarrington/Merrillbouse plans will be developed soon for the 150`h Anniversary celebration. It will be presented to the City Council at an upcoming meeting. Some of the improvements include a new roof, lawn and sidewalk repair. There are three openings on the FRCE Board. Dolf recommends individuals to the Mayor for appointment. ADJOURNMENT The meeting was adjourned at 6:14pm by a motion made by Mary Inglis and seconded by Ralph Johnson. The $oard unanimously agreed. khn ~~~~~~ ~~~riJd~aa~,* ,~'r~r~ts ~~,p ~j rr~lvi „~ ,~: ~~ F~E~~Ef~r9al~ >~~ al,~~ ~~ _ ~t~~NC~~r~"r~~ J~i~~~y....W. _._ ~Ph.,4~N1Y~T R~rJr® _...... _ .~~w. CEfvR~N~1T FILA~W'~C1FZE{ h~tA.MUF~4~~~I~ NCaA~E IPdSTA~~.,~:~„~i I~~hJ q!~CR ,Clh~1~~r~.l"1~A~YN _.._ .,_...,~w _ .... ~yi7u RIR~ ~a~'RIN~4L~R P~Rdu~C~ ~..Q1 -~N'~~L FA~11i_~' V~~'r'k~FG~~7 .... ~. 328 ~3~°F°1 K fVulv~' EI[3EhJTi~4~. --~ _ - ....... I r art... ~ _ __ d3# RCS ~. HC~M A'~IC,""vE ' ,438 =~!~. .''~"I ~"I-pRAC~E -'1?''~F;< ,N~rrrrtrerc~r.fr++:: ~~~tpns'~~r~i?~rra+~rrttr_ ~!~~ ~lu~raber a~ ~'Fcrrrrbdr2g ~'errrrlts for tl~ae rrac~~rth mm ~ ~~ ~ s ~ ~ :. .,1..,.,,,.~ H ' . PIONEERLANp uBRARY SYSTEY OFFICIAL PtZOCFEDINGS MIMRES OF THE BOARp NFFfING THURStMY, FEBRUARY 19, 2904 AT 7:39 P.iL Pursuant to due call and notice OrertroT, a regular mee0ng of the Pknteedand Library $ytdenr Board was called m order at 7:30 p.m. by Ghair John Baker on Thursday, February 19, 2004 at 7:30 p.m. in the yYrlknar pubic Library Building Mulflpurpose Room, Willmar, MN. Roll call was taken and the Chair Baker announced a gtrorum was present, Chair esker requested approval of the agenda sub[ect b addttlansrdaleticrrs: Board rrrar~6ers regrested the folowing additbrrs: V. Committee Reports, B. ~narrce Committee: 5. Clarkfield Librery Agreenrent, 8. Techndogy plan Statue ReWd; C. Parsonrrel Committee: 2 Directors Evaluation -status, 3. Health Insurance -stable;. SiNamale ntafiwred approval of tfre agarMa as presented with amended additions, Seconded by Cbuse. Motion carded. Board member Reigstad proved for the approval aF tlro January 10, 2004 minuEea, seconded by SMrrsr. Motion Carried Chair Baker moved io a presettfatlon by Barbara Carlson, Ocvelopntent t represerttktg ~ Cenb-al Minnesota Community Foundation. Ms. Carlson's preserdation was to help people and arganlzatipns in maklrtg a difference. The fcuttdalion tuRIB As role by facilsaling charitable giving, initlating respansea to targeted ntalds, and bulking ptamarertt fwtde for the euppat of charities 6dh In our region and beyond. P"roneadand IJbrery System cwnnttteee durkg 2003 decided they warded to have option(s) and opportunities Tw the boat ibraries to raise money and invest ft b lruikl a source oifunds outNde the usual chanrtele for sustalntrg a viable local library. Examples would tie •FdarKls of the Ubrery' hokling fund raisers and seeking larg term pledge darta0ans. Tha Community Foundation would be one resource where a krcal ibraty would be able to place their funds Mddr professiorW Imesbtrent guidance and managemerrl. Vice Chair Hale opened discusaim vn the PLS Committee Appoinbnents for 21104. lisle erplaitted tltnt ite E[acutiva Cammidee considered committee assynmods based an the requirements d the PLS Bylaee, geographic represerdation and ctroices lamed In 6y the members. He went on to merdion that every effad was made nt ersure that the PLS voting membeship was irtvohred an a . committee. Hale Irdormed the membership that the ExeCUbYe Bard realigned same of the Carnnttl0ea 10 more acrauatety reflect the needs aF PLS far 2004. The camrrrittees would tie: Finance, Personnel. Pdity, Technology. Nontnatlng, Ad Hoc Committee on Financial FuturelSbategc Planning, Grant and the 5AM.M.I.E. Goreming BcaM. Chair Baker cased for the whhas of the board. Board member G. Johnson moved to acknowledge and recehre the PLS'COmndtee Appoinbrrerss far 2089• ae appoirded try the PLS Executive Committee and Chair, seconded by Weiberg. Motion carried, Finance Committee Chair Weiberg presented for the Flnencs CanndHae. Weibetg motioned to accept ttre January 2004 Financal Report, seconded by Loper. Mown carried. A moflon was made by Weiberg to accept the B7a and fYreck Register as pesented, seconded by Reckdahl. Motion carried. A mdbn was made 6y Weiberg, to autttove Ore use of r in the atromt of $2,700 for the purchase of computers for the Granite Falls liMary, aecottdeWd 6y Rotunda. Mntbn carried. Finance Chair Weiberg moved to a dlacussion an the need to consider dapoNlory signaluree. Welberg read an interim poll~y resolutipt on'Depossorfes Signatures' where the chair w vice Ctrair signs checks on thn top line artd the beasurer w secretary signs an the bottom line. A motion was made by Hale to adopt an interim poiry on a'Resolutlon Far The Establishment Of Tha Depository Signatures; and refer the imerim potty to th Board Pdity Committee for farmalizaliot irdo a board pgli6y, secarMed by Lopez Motion tattled. Waiberg reviewed the 2004 City of Garkfiekl (not a PLS member) contrachrel'AgreemenT to provide Iirary services To Yellow Medicine County rural residents. A motion was made by Weiberg to authorize a'2004 Convect Far Reimbursetttant Fw Services Rendered To Pioteertand [ClarkhekiJ; seconded 6y Reigstad. Nation carried. Chair Weitrrrg requested Asst. Library Diregw Matson brig the boats an •Techrology plan Stadia RepwL• Katly Matson explained that the State of Minnesota needed PL$'s intertm report before the Match 2004 regular mtsebtg. A motion was made by Weiberg to apprpve and submit the'Technology Plan Stelae Report February 19, 2004; seconded by Beck. Motion Carried, Chair esker moved to the Penonnal Commlthea and called on Jack Sandberg o(Hutchinson to diaatss the •gwards Pinner scheduled far Thursday, April 15, 21104 al Vre Peace Canter in Htrtchlnson, MN. SCa~~ r _ Chair Weiberg requested Asst. IJbrary Director Matson 6def the board on "Terdrrgloyy Plan slurs Report' Katlry Matson . explained that the State of Minnesota needed PLS's Interim report 6efde the Mach 2004 regular meeting_ A rcgtian was made by Weiberg ro approve and submit the'Technology Plan Stalls Report February 19, 2004; seconded 6y Beck. Motion carried. Chair Baker moved ro the Personnel Commltlae ant called en Jack Sandbag of Hutchinson ro disaras t11B'Awerds Ginner' scheduled far Thursday, April 15, 2004 at the Peace Center in Hutchinson, MN. Chair Baker asked iF there was any Otlrx Business. Hearing none. Chair Baker declared the meeting ad]aumed at 8:45 p.m. Chair Baker reminded the board that the next meeting vrouW 6e held 7:30 p.m. 7txnsday, March 18, 2004 in the Wd4nar Public Library Building Muttipurpase Rcom, WiUrnar, MN. Garrison Hale Secretory C~ . ry 5~~~4~ a . PIONEERLAND LIBRARY SYSTEM BOARD MEETING pebrnary 192004 Number of signatories with appointed nprxseotatives: 24 Quarnm of signatories: 13 Signatories present: l6 Present: Alvin Maas Jack Johnson Jeffrey Lopez Dean Shuck Diane Beek Stacy Grothem Amy Wilde Joan Reckdahl Paul Setzepfandt John Baker Gary Johnson Herb Rotunda Neva Kamratit Vern Silvemale Jack Sandberg Pam Dille • Garrison Hale AI Clouso Jim Schuella Eric Weiherg Daniel Reigstad Absent Big Stone County Chippewa County Chippewa County Kandiyohi County Kandiyohi County Kandiyohi County Meeker County Meeker County Renville County Swift County Yellow Medicine County Appleton Canhy Dawson Hutchinson Litchfield Madison Olivia Renville Willmar Willmar Ivey Vonderharr^ Lac qui Pane County Stacey Schuette" McLeod County Grant Knutson McLeod County Dr. Les Potas Benson Lowell Ueland Glencoe Art Abel Gtaceville Julie Jury' Granite Palls $al8h G[OVeS-CUpeeee* Hector Herman Hannemann* Hutchinson Lowell Broberg Kerkhoven Mary Huesing* Willmar 'excused absence ~~~~~ ~ALANC sHee~ FEHRUAk 2044 _ _- _ _ _- _ _ d-_-_ _ A88ET5 UTILITY f LAN7_ AT C_05T_ _ _ ____ __ _ ____ _- --- ---~ -- - LANDS LAND RIGHTS DEPRECIAHLE LiTILITY PLANT TOTAL_ UTILITY PLANT___. ___ _ _ _---- ---- -- - - LE85 ACCUMULATED DEPf~CIATIUI'! TUTF~ ACCUMULATED DEPRECIATION _ _ .. - __ I".-- .. - _-. CC3NSTRUCTION IN PROGRESS _ __ _ ____ __ __-- TOTAL Cf3N5TR!]CTI~N_ IN PROGfiE3S_ _ _ _.- - _-._ __ __ i•' ~ TOTAL UTILITY PLANT DEPREC VALUE 5,876,337.49 - ~~~- - -- 96,759,754.96 _____ 98,636,097.45 _ _ __ _ ___- (26,615,115.98) _ .___ C26.615, 115_961_ _ ____ . ___ -_ 1,635,776.93 -__ 1,635,776.63__ .__ 73,656,755.50 ~__- -- __- RESTRICTED FUNDS 6 ACC64R~FT5 __ - -_ - ._- - ---__- -_-_ ~ _._ 4.673,688.97 i.;: FUTURE EXPANSION S DEVELOPMENT 2,'795,415.85 _ ______ _ --- E~ 2003 REFUNDING FUND __-.-_- __-- --_._- _ - -___.- - _. 538,283.81_--- ~y`"-- -~ BOND S INTEREST PAYMEA[T 2443 8,064,788.63 _: TOTAL RESTRICTED FUNDS d ACCAUNTS _ - _. i CURRENT 6 ACCRUED A55ET5 _-_._ _ -____- __- _ - _ .__ - --- _. -- :a S, iT0, 793.34 :., CASH Ii.k HANK 3.429, 689.06._ _ _ _ _ _ fl ACCWNTS RECEIVAHLE 43 669 66 a•, -- - -- INVENTORIES --- ~.__ _ _ __ - ~';i PREPAID INSURANCE ' -- _ -- _ _-- . - - CLEARING ACCOUNT r L. ___ _ - __ --- __ - _ SALES TAX RECEIVABLE ~ i ia; TOTAL CURRENT S ACCRUED AS5ET5 isi_- _- ._ . - DEFERRED CHARGE ~~; HOND ISI8Cf1UNT 2093 ~ -'~- ___ . • _ _ ---_. TaTAL_DEFERRED CHARGE _ _ _ .__ - _ __ -__ _.._-- h`~ TOTAL ASSET5 _- ____ ~' I a -- :,a -- 'a --------~------- ----- --- "i ~ .,. i ' i ..:: r1-- __-- __-. __ - -.-_. .-_ __- _.___-__-_- ~' i,4 12, 396.43 C 27, 120.00) _ --- -- - -- -- - - 31 .092.03 6,960,376_72 452.414.85 _____ ____ - 652,414_85.-_ ___ __ ~~~- _ 86,376,325.74 $ALAN SHEE FEBRUAR~, 2004 .. r w ri r TOTAL ~ -*_ ~!-~_-- ---.---- -- - MUNICIPi~ EQUITY &LIASILITIES -___ _._ - --- . ~ __ _ _""_ -.-___ MUNICIPAL EQUITY _-___- - -- -- - ~ - - - - - _ ~- - --~ __ 43, 387, L36.98 ' --~- - - MUNICIPAL EQUITY -- -- _--- 5, 665, 640.38 CANTRIBUTED EI?UITY 1 3_3 6 (35 ,9 6 -.--___- - UNAPPROPRIATED RET0.2I~--EARNINGS _ - _- _ __. ___--__._ ____.- - - . . . _ __ --_"__ .- -_ - --- - ~ ~ 49, Oifi, 814.00 -- - _ --__-" -TOTAL MUNICIPAL EQUITY LONL TERM LIABILITIE5-NET QF _ - _-__- -" ._ - -_.._- --_-__.__-___.- . __--. ._ _ -_ _- ___--- CURRENT MATURITIES 2.725, OF)0-00 ~~ 2001 8 BOND5 36, 705,94D.06 ._- ___ 2093 8OND5 _ --- -- - ~ 33,434,040.90 -- LIABILITISS -- - ~--- 'fQTAL LONE TERM j; CONBTR CONTRACTS 6 ACCTS FAY RET_RIN_ _ ---~----- - - - - --2, SL6.447.45 ~ -~~-- - - -- - --~---- - - -- - ~ ACCRUED EXPEN6E5 - FETAII•lAGE 2, i i6, 417.45 TOTAL CONSTRUCTION 3 ACCTS PAY _ _ __ •..,~- - - ---- CURRENT A ACCRUED LIASILITIES -_-_-- 3. ii4, SBC3_9i ACCOUNTS PAYABLE 327,505.50 -. --- INTEREST ACCRUED - - ---- - -- -~ - -- --- 554.500.40-- -- ---- ~ --- f -" " _ - -~-- ACCTS PAYABLE TO CITY OF F9LITC1-IINSON - 188, 819.93 ~ i ACCRUED VACATION PAYABLE CL60, 158.79) _._- ---_-- .~ ACCRUED MEDICAL FUND __ -_- ---.-_- _ - - - -- - - ______ _ _ __-_---- B, i2G.76 --- ~.:; "- ACCRUED REC PAYH£NT 28.8 I a ACCRIJEL) SEVERFWCE T7, 435.09 -- -- - i I -_" CusTnMER DEPOSITS - - .--- _- .. -- - __ __ _ - - - -_- - - 73,865.74 - -_- - i• _ - ___-_ __ --_-- _ -OTFEfi CURRENT ~ ACCRUED LIASILITIES 3,813,094.25 "~~ 1 ~~ TOTAL CURRENT ~ ACCRUED LIRE ------- - ---- -- ---_---- --~ _. __._-__"_. __- __-- _-._- -----_ -.__ 88, 376, 325. T6 --~- :~ i -.- TOTAL MUNICIPAL EQUITY b LIAR 1 ~4i -._..- ---_ IeJ ~ i' i..ii - -._ -_..__ __- -_ _ --.-_ - ' _, -_-__-_.- _. _ 1 -- r S =. V~ - _ _ -- -_ Lf i STA7 EHENT D [H4E 6 EXPEN5E5 f F£8RU ~29, 2064 • - PRFVIOU5 CURRENT BUDGETED BUDGET ANNUAL _ YEAR TS3 DATE YEAR TD DATE YEAR TD DATE DEVIATISIN BUDGET i INCOME STATEMENT [WERATING REVENUE _ _ _ _ __ ____ ____ _ _ ____ .- SALES - ELECTRIC ENERGY _ 2,663,565.35 _ __ 3,537, 062.D0 2,778,534.48 _ 758,527.52 _ i6, 667, $'73.3fl SALES FOR RESALE 12,635.00 27,760.60 83,350.00 (55,590.OOY 500,009.00 - 5ALE8 - GAS ---- - - - -- - 2,863,644.93 _ - - 2.740,889.91 ---~ -- 1,338,015.47 -~-~ S,A02,874.SA ~~ __ B,U26,485.15 -----TOTAL OPERATING REVENUE . 5,559,885.28 6,305.711.91 4,199,899.55 2,165,812.36 25,194,356.45 i . OPERATING E%PENSES ~. PRODUCTION OFERAT IC]N 474,442.01 170,667.41 429,567.31 __ X8,899.70 _ 2,576,888.53 i~~ PRODUCTION MAINTENANCE 6'7,959.79 70,982.01 44,425.11 (26,556.44) 266,500.04 .~ PURCHASED POWER __- - - - --- -- 1,346,273.05 2,352,253.93 -- --- L.166,990.D0 _ _[1,185,353.93) 7,000),000.00 - TRAN8MIS5IDN OPERATION ~ 51.73 98.42 .00 (98.42) ~~--.0C1 ~~ ~ ~~ TRAN5MI55ION MAINTENANCE 204,467.98 1,423.45 L,333.d0 (89.85) 8.000 AO ELECTRIC DISTRIBUTION flPERAT2~ 80,330.65 55,335.79 72,512.Ofl 17,176.21 434,984.84 ELECTRIC DIBTRIBUTIDN MAINTENANCE SL,760.9U 25,740.65 25,171.'76 (568.95) 151,060.06 ~;r PURCHASED GAS EXPENBE 2,498,964.43 2,437,614.23 1,642,683.06 C1,394,93L_15) 4,254,847.52 __ __ GAS TRANSMISSION OPERATION _ _ _ __ _ .x _ ___ _ _ _ _.00 __ __ _ _S_ , 355.30 _ _ _ _ __ _ _ 6, 792.86 5, 434.56 40, 749.F)O ,s, GA5 TRAN5f4I55IflA3 MAINTENANCE .00 111.53 11,954.06 _ 11,942.53 _ _ 71,710.00 }:, GAS DISTRIBUTIOti OPERATION 64,L34.33 57,992.86 74,937.34 16,944.48 449,334.16 GAS DISTRiBUTFDN MAINT'EAIANCE 11,111_59 7,73L_81 15,794_84 8, Ob3.03 94,7.04 - CUSTOMER ACCOUNTING ~ COLLECTIONS 56,038.98 99,246.16 56,216.52 7,004.36 337,145.73 ~ ADMINiSTRAT iVE !4 GENERAL EXPENSES 277,836_79 251,L34.02 309,246.07 58,136.05 1.855,225.27 ;•. DEPRECIATION 4L0,000.10 533,340.09 533,440.00 100.00 3,200,000.04 ~~; ----TOTAL [AERATING EXPENSES - - ----_ ---5,509,807.33 - _ ~~--- 6.014,986.77 - ~~ __ --3,790.988.93 __ (2,223,997.847 __ ~ 22,741,3$4.99 !: ~~~ DPERA7iNG INCOME 50,077.95 - - - - - - 290,725.14 - ~ ~ 408,910.62 - - -- (118,185-487 - - 2,452,973.44 - __------- - ..i fc: OTHER INCOME OTHER MIS( INCOME 23,524.52 24,219.45 15, ~'i.UO 9,216.65 90,000.00 _ _____ __ SECURITY LIGHTB 1,847.00 1,&44.00 2,167.10 (321.10) ____ ~ 13,000.00 p ~:~; POLE RENTAL 924.56 968.25 666.80 301.45 4,000.00 Fi OTHER - NET 16,252.25 4,489.85 108,A56.68 (103,964.83) d5D,610.U0_ --- - ;~j INTEfiEST INCOME------~~-~--~---~ - -- - - -2.834.24 _--- 19,717.30 ~~-~-- ~ - - 11,669.00---~ - -~--8,048.30-- 79,000.60 ~ ~ ~~=.I MIS( INCOME 42,267.91 .04 5,834.50 (5,634.50) 35,fl00.00 i-~! GAIN ON DISPOSAL - ELECTRIC 1,034,063.46 .06 .00 .00 __ __.90 -- - - GAIN ON DISPOSAL - GAS 134,557.58 .OB .00 .90 ~~ .40 ~~:. TOTAL OTHER INCOME 1,258,293.66 5S,24L.U5 143,797.08 (92,556.033 862,41 0.00 - - --O7HEk E)PENSES -- - - -- - - ~ PfISC EXPENSES 6,400.53 5,571.01 .O4 (5,571.41Y .OO INTEREST EXPENSE 57,925_00 217,858.54 198,658.44 (19,199.88) S, L91,7i3.62 ___ _ TOTAL OTHER EXPENSES _ __ 44,325_53 223,429.55 198,458.66 (24,770.89) 1.191,713.42 CONTRIBUTI09tl TD CITY ~ 147,906.00 154,50{1.90 L94,530.90 30.90 927,000.00 ___________ _ TOTAL CONTRIBUTION TO CITY ~ ____ 147,000.00 ____ L54,S4H1.00 154,530.94 30.90 927,000.66 i NON-OPERATING ItJCOME 1,046,968.13 1324,688.503 (209,392.48) (117,296_023 I1,254.103.d2) i NET INCOME 1,697,046.08 (35,963.363 199,518.14 C235,46L.54) 1,196, Bd9.64 V ' .'. ~:. n • ~ z.2 aGa 0:47 AM Fina~ HUTCHINSON AREA HEALTH CARE Compara[n+e Balance Sheet As of February 29, 2004 ASSETS Current Assets Cash and inveslrnen[s -Operations 2 Cash and investments - SelFlnsured 3 Subtotal rasa 8 1rves[menls 4 f alienVResitlent receivaUles 5 Allowances for 4ad de3ts 6 Advances and conVac!ual allowances 7 Net palien4'residen[ and third-parry B payor receivables 9 30 07her recevables-net t 1 Inven[aries 12 Prepaid expenses 13 Total CurrenE Assets {A} {B7 fAl-IB1 FEBRUARY JANUARY FEBRUARY Change 2004 2004 2003 CY vs PY $10,675,821 $10,`.11,472 $9,526,538 1,349,283 1,527,434 :,515,949 688,958 838 C7fi $12,203,255 $14,627,421 $10,215,496 1,987,754 17,612,258 18,448,609 16,734,490 877,768 !4,321,610} (4,369,215} [4,494,120} 172,510 _ 55,838,875} [6,283,022} 14.835,827} (I,003,048i $7,451773 $7,796,372 $7,404,543 47,230 245,892 279,383 258,652 [12,760] 723,332 725,751 664,239 59,073 263,550 297,538 318,751 [55,201] 520,887782 $20,726,465 $18,861,681 2,028,101 [^l IB1 [Ai IB1 FEBRUARY JANUARY FEBRUARY Change 2004 2004 2003 CY vs PY L1AB1 LkTlES AND FUND BA'.ANC ES Cement Liahilifies Curren[ mate n[ies of Long term debt $1,242,968 SL15i 434 $1,120,921 ;22,047 Accounks pays6le-trade 1,558,53' 1745-355 1778,483 [220,352] Estimated cnntrac[ual sel0emenls-ne! 1,373,635 1,320,568 1.456.798 (83,163y Accrued ezpenses - Safar:es 805,303 769,968 626,182 179,121 PTO 1,428,183 1,392,379 1,215,697 212486 Interest 164,029 521,829 223,091 (39.071] Sett-Insured programs 346,541 343,597 534,561 [187966) Other 155,245 146,898 722,207 33,038 Deferred liabilities 303,908 99,74E 169,496 (E5,586y Deferred revenue 0 5,E46 l5 646] 7cEa! Curren[ Lia bi!i[ies 14 Board Desiona[edlFunded Depredation knveslments $8,275,501 $9,594,924 $15,752,541 {7,477040} 15 Invesfinen7 in Jain[Ven!ures 5591,997 $688,801 $228,473 363,584 Pant Assets 1fi Land 51,019,788 SI,014,788 $1,014,768 0 t7 Buildings 27,502,978 27,098,258 26,031,768 1,071216 18 Accu mutated deprecu3iion [12,589,883} !12,494,775] [11,691,159] [988,726] Lono-Eerm Debt (less curtent 79 6uiWings less deprecation $14,513,095 $1d,fi03,483 $14,430,0"09 82.486 matudliesf 20 Equipment 16, 115,782 16,064,330 15,127,043 984,739 21 Aaumulafed depreciation (12,245,208} (12,1d6,996} {11,558p63] {687,14?] 22 Equipment less depreciaEon $3,866,57d $3,937,334 53,568,982 297,592 23 Cash-corslruction & equipmea[ 0 0 0 0 24 Construction in progress 7,250,204 6,683,577 774,128 6,476,076 25 To[af Plait RSSets $2fi,649,E61 $26,244,182 E19,793,507 8,856,154 FuM balance Other Assets 26 De`erred fnandng costs 599,234 8100,345 $103,020 (3,785} 27 Total Funds $56,504,775 $57,354,717 554.739,162 1,765,013 Total Funds ~ R V ' r~ ' V F3NSTMNLzIs Pam Larson 37,197,940 $7492,'169 $7,253080 (55--090) 521 d72,43fi $22,225,468 $22,663,399 !1,1905631 $27,833,749 $27 637,980 $24,822,683 3,01'- 066 $56,504,175 E57,354--757 554739,162 1,765.033 Hl1TGHIN 50N Aftc4 HEALTH CARE Statement of Revenues and Expenses 7AOnth anc Pedcd Ended Febnar+29, 2034 E rr~ -V.[~ VAC Revenue In palien!SevenUe 6u[ patient revenue Resident Revenue Twat pa!ienHres+den[ revenue Discounts Govemmertlai 8. Pd~cy Discount Free Care ToSaf deduction from revenue Ne! panen7:esiden! revenue Olhergperalirrg revenues Nel gpereliry revenue Expenses Salaries Employee Henefik Professional and hfediral Fees Dmi[ies, M1nce r'Ofl!faC1s 8 Repairs FeoQ Drugs E Supplies Ocher expense MinnesWa Care Bad debt Interest Depreciation Tg[al expenses Excess of aet operating revenue over (under] operating expenses Nonoperatino Re+renues In+reslrnen! inccme Other nwroperafing revenue [net] Plaza 15 income J [Loss] Total nonrgereting revenue Ne[ 7nmme 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 25 25 26 27 u CJRRENT MONTH Over [Unde•-)Bu dget Actual Budpe[ Dollars Percent $3,033,673 $3,089,358 1$55,485} -1.8% 3,716,857 3,871,420 f154,563j d.0% 600,219 559,418 40 861 7.3% $7,350,949 57,520,F96 ($169,247} -2.3% 3,639,327 3,656,963 rt7,fi36} -C.5% 5,715 q,166 1,549 37.2% $3,645,Od2 53,661129 IS 16067} -0-f% $3,785,907 E3-859,667 {5153,760} ~.0% 63,465 73843 [10378} -74-1% $3,769,372 53,932 910 {5163 536} -4 2% $F,nssGa E11Be,z3a 57,67a n-a% 411,461 399,784 11,677 2-9% 438.BW 512,857 (74,057] -f4-4% 158,464 173,32(] (14,856] -6-6% 466.534 464,192 (15,058] -3.2% 130,768 f37,989 p,221] -5.2% 48,544 53,943 [5,399) -10.0% 41,858 47,627 [5,969) -125% 41,164 65,59E [5,427] -9.7% 159,890 156,947 ~ 953 0.6% $3,615,591 $3722,684 [$107253] -29% 5153,98E $2ID 226 +$56245'I -268% $13,773 574,000 1522?7 -1.6% $19,454 $24,967 {55.5131 -22.'% _ $9,461 $6,674 52,787 41.5°,4 542688 $45641 `529531 -65% $196,665 5255,867 1$59,198] -23.1% YEAR-TO-6ATF_ Cr/er {Dnder] Bud get Adual Budget Dollars Percent $6,615,483 $6,366.188 {5350705] -5.5% 7,509663 6.072.979 [563,316] -7.0% 1,255,773 1,169,423 86,350 7.4% 514,7&],919 $15,506,590 {$82T,S71j '-5.3% 1 uzcoa 1 047 A1d F,na' YEAR-TO-GATE VARIANCE % February 2003 2LY15 vs 2C-03 $4,836,691 2< 9 6.503,37? 10.8% 1 p82,76E 76-C`.h 512,462,790 16-E% 7,219,148 7,587,761 [366,613} ~4 9% 5,563,212 27-5°~ 5 715 8 333 {2 618} -31 4% B n+a $7,224,863 $755v'094 ($371231} -3fi 3% 55,563,2F2 27.6% $7,556,055 $b,012,496 [$456,440] -5.T% 56,795,582 11.1% 144,330 156989 f10659p ~6.9% 137705 48% $7,700366 $8367485 [$467093} -57% $6,937,287 71.'9% 53-565,310 $3,516,254 549,066 1A% E3,s40,521 13.5% 800,406 808,790 (8,384} .1.0% 825 827 3.0% 885,551 1,043,919 {758,368] -F5.2% 1020,768 -13.2% 326,31E 345,543 (19,229} -S.fi% 272,517 19.7% 1,060,679 1,020,425 (19,746] -1.9% 800,929 24.9% 262,440 282,127 {19,6&7) -7.0% 237518 10.5% 93,036 107,886 {15,850) -13.8% 74,664 24.7% 493,603 150,317 {45,7 t4) -3 F.1% 31,900 225.8% 82,524 &9,728 (7,304) -E.1% 79,915 3.1% 320,121 315,249 9872 t.5% 289,578 10.5%, $7,439,884 57.680228 ($240344] -31% $6-7?3;377 5.8% - $260.502 54b7 257 {5226 755] -d6 5°' $164,210 50-6'.~ 531205 $28,000 $32Co' 11 5'.0 $39,678 -21 E% $33,625 $88$36 [$14,912] -307% 517,535 gb C% $15-762 $15,123 $639 E.2% 547,749 -s7 C% $40,594 $91661 ($41,067] -12.1% $104,762 -231% 5381p96 $578,9F6 {$237822] 41.1% $268,972 26-8% 28 Paiien[days 911 1,031 (12Gy -11.6% 1,774 2,650 {276] -13-5% 1 615 9 B% 23 Resident days 3,375 3,308 67 2G% 8,903 6,914 (11 } -0-2% , 6,505 . fi.1% 30 Percen!occupancy-6udge[fietls -Hospital 52A% 59-3% -6.9% -11.6% 49.3% 56.9% ~77% -13-5% 55.6% 8 0% 31 Percenlnccupancy~budge[beds-Nursing Home ' 94-6% 927% L9% 2.0% 93.5% 93.7% -0-1% -02% 89.6% - 4.4°!0 32 FFE s 463.3 478.2 -74.9 3.1% 660.9 478.2 -17.3 -3-6% 432.8 5 5% 33 Admissions (adjusted] ~ Hospital only 498 624 (126] -202% 1,018 1.255 {237] -18-9% 990 . 2 B% 34 Expenses (net] per admissign [adjusted} ~ Hospital Doty 6,009 4,958 1 051 21.2% 6,019 5,087 931 16-3% 591 5 - 7 7% 35 Revenue peradmission [adjusted]-Hospital erdy 13,484 11,073 2,417 21.8% 73,22E 11429 1,791 157% , 11434 . 15 6% 36 Ne[ Revenue per admission {adjusted] - HospRal only 6,384 5,367 1,917 18.9% 6,336 5,538 798 14.4% 5 831 . 8.7% 37 U15count5 as a percent of revenues 49.6% 48.7% 0.9% 1-9% 46.9% 487% 0.2% 0.4% , 45.4% 7 6% 38 FTE`s per 160 admissions (adjusted) - H~pi[al only 5.4 4-6 C 7 15 5% 5 4 4 6 0 8 1 T 4 39 Days in Net Accounts Receivable (exduding clinics) - . . . - . % 5-0 SA% 59.9 55.0 4-9 8.9% 63.3 -5.4% FINSTAWT.xIs Pam Larson ,City of Hutchinson. __ _. Income re orts -Water Sewer Garha e _ _ OT129104 Prior Priorr Annual. Current) Year To Budge[ Percent __ Year' Year To Percent Bud _ Montti Dale _ Remaining Lsed Budget _ Dale Used _ 404 GARBAGE -RECYCLE __~ _ ' _ 4001 REVENUES 4100 TOTAL INTERGOVERNMENTAL REVENU _ 1S0.00D.00 ~ 0.00 0.00 16_0,000.00' 0.00 0.00' DAO ~ _ 0.00 4.15 4450 TDTAL SALES 74$700.00 73,443.31 ' 73,443.31 817,143.31. 0.00 0.00: 0.00 0.00 4.t5 4001 REVENUES 903,790.00 73,443.31 73,443.31 977,143.33 0.00 0.00 150.D0 , 0.00 6001 EJ(PEN0ITURES 6105 TOTAL SALARIES 8 FRINGE BENEFI 104,983.90 6200 TOTAL SUPPLIES, REPAIRS 8 MAIN 105,000.00 6300 TOTAL CONSULTING I 18,5D0.00 6306 TOTAL OTHER SERVICES & CHARGES' b36,000.00 6900 TDTAL MISCELLANEOUS 0.00 _ 1,282.91 1,38678 53i.OQ 70,454.37 O.OD 2,265.72 1,386.78 531.00 70,454.37 D.00 102,717.28 2.16% 103,fi13.22~ 1.32% ~ 17,969A0 2.87% 565,545.63 1 i.D8°k~ : 0.00 _ _ _ 6905 DEPRECATION 6300 TOTAL CONSULTING 178,540.00' 1,043,023A0 ~ 14,678.33 86,533.39 29,756.67 ' 104,394.54 148,783.33 16.67% 938,fi28.46~ 0.10 _ NET INCDME {LOSS} ~ -15,000.08 ' .1'0,951.23 _ Non income stalemen! bud et _ 7000 TOTAL CAPITAL OUTLAYS 30,000.00 _ 0.00 0.00 30,000.00 0.00%~ ! V ~ r~ s • ~ Ci of Hutchinson _ _ Income reports -Water Sewer Garba e 02129!04 ~ Prior Prior Annual Curren!' Year To Budget Percent Year Year To Percent __ ~~ B et' Montle Date Remainin Used Bud et Date Used 406 WATER _ 4001 REVENUES ~ 4250 TOTAL CHARGES FOR SERVICES 4450 TOTAL SALES _ 0.00' -1,255,000.00 ~ 1,550.00 3,300.00 93,512.44 190,42878 3,300.00 -1,064,5__7122 D.00 _ 15.17 ~ 47,OD0.00 ~ 1,227,000.00 2,000.00 _ 9.09 178,845.85, 7.06 4620 TOTAL INTEREST ON INVESTMENTS 0.00' 0.00 O.DO 0.00 0.00 40,000.00 0.00' 0.00 4700 TOTAL REiM6URSEM£NTS 0.00 ~ ____ 12D-00 S20.D0 120.00 0.00 0.00 40.00 0.00 _ 4001 REVENUES -1,255,OOD.00 95,282.44 193,848.78 -1,061,15122 45.45 1,278,0OO.OD 180,865.85 6.86 ~ 6001 EXPENDITURES I 6105 70TAL SALARIES & FRINGE 6ENEF1 ~ 6200 TOTAL SUPPLIES, REPAIRS & MA1N 318,375.00 44,160.00 19,554.50 6,949.49 42,614.9fi 8,083.88 275,760A4 86,D76.12 13.39% 8.59% 320,521.00 92,250A0 47,965.04 4,881.75 14.96% 5.29% 6300 TOTAL CONSULTING 6306 TOTAL OTHER SERVICES & CHARGES 467,900.00. ~ 0.00 153.75. 21$,775.00 15,787.57; 26,976.12 467,74625 189,796.86 0.03% 12.45°.6 ~ 219,500.00 _ 203,800._00 339.46 13,97t.77 0.15% ~ 6.86% 6600 TOTAL DEBT SERVICE 14,745.00 1,226.75 2,457.50 ___ 57,665.63 46.67% ~ 16,705.00 2,784.17 16.67% 6700 TOTAL TRANSFERS OUT 6900 TOTAL MISCELLANEOUS 57,D00.00 9,900.00 0.00 139.50 0.00 57,000.00 1,008.50 8,891.50 0.0095 10.19%' _ 55,000.DO 27,950.00 0.00 402.00 0.00°h 7.44% 5905 DEPRECATION ~ 6001 EXPENDITURES ~ 235000.00 7.413,855.00 19,583.33 59,243.14 39,166.67 120,463.38 195,833.33 1,338,769.95 16.67% 0.09 220000.00 1,155,726.00 : 36,866.87 107010.85 16.67% NET INCOME [LOSS] 36,039.30 73,365.40 ~ 73,875.00 ___ Non income statement bud et 7000 TOTAL CAPITAL OIffLAYS 2,268,DD0.00 0.00 400.00 ~ ' 2,267,600.00 _ 0.00 332,250.00 - 0.00 i V ' f~ v • • City of Hutchinson _ ~ _ _ Income reports -Water Sewer Garbage __ - - ~ Prior Prior Annual Current Year To Budget Percent Year Year To Percent _ - Bud Month Oate Rernainin Used Budget Date Used 497 WASTEWATER 4000 REVENUE & EXPENSES _ .._ - 4001 REVENUES 0.00 0.00 6.06 0.60 DAO 4250 TOTAL CFfARGES FOR SERVICES 0.00 6.00 0.06 O.DD _ 0.00 0.00 729.00' _ 4450 TOTAL SALES _ 4620 TOTAL INTEREST ON €NVESTMEN75 4700 TOTAL REIMBURSEMENTS 4001 REVENUES -2,600,000.00 ~ 196,608.86 ~ O.DD~ 0.00' D.DO ~ 442.00 -2,600,000AO 197,650.86 425,94193 0.00 442.00' 426,383.93 -2,174,058.07' __ 16.38 _ _ 6.00. O.OD , 442.06 __ 0.60, -2,173,616.07 16.40 2,502,600.06 363,649.20 40,900.00 9.06 0.00 0.00 2,542,000.90: 363,769.29 14.51% 14.31°k 6001 EXPENDITURES 6195 TOTAL SALARIES 8 FRINGE BENEFI 459,962.00 32,508.41 70,612.79 ~ _. . 389,689.21 15.40: 493,348.00 72,457.23 14.69% 6200 TOTAL SUPPLIES, REPAIRS 8 MAIN 6306 TOTAL CONSULTING 181,759.00 349,900.00 9,367.70 6,298.54 15,144.70 35,464.85 ' 166,605.30 313,535.15 8.33 10.1fi 173,500.90 23,791.74 362,700.00 17,071.67 13.71°,G 4.71% _ fi306 TOTAL OTHER SERVICES & CHARGES 6600 TOTAL DEBT SERVICE 6700 TOTAL TRANSFERS OUT __ 6900 TOTAL MISCELLANEOUS ~ ~ 444,040.00 162,772.00 57,000.00 74,000.00 34,t43.35 94,914.95 17,436.92 34,873.83 0.00. 0.00 100.45 174.42 349,125.0.5 21.38 127,898.17 79.73 57,000.00 0.00 73,825.58. 0.92 425,220.00 209,243.00 ' 55,000.00 ! 23,600.00 55,889.17 13.14% 27,128.87. 12.9735 9.00 9.00% 863.68 ~ 3.66% _ _ ~ 700,000.00 6905 DEPRECATION _ 6901 EXPENDITURES 2,428,464.00 NET kNCOME [LOSS) ~ _ 66,000.00 159,855.37 37,195.49 12{f,000.00~ 580,000.00 _ 371,385.54 2,057,078.46 54,998.39 11fi,537.fi1 790,006.00 2,442,611.90 156,666.67 , 313,659.22 ~ 49,909.98 16.fi7% 12.85% Non income statement budget 7000 TOTAL CAPRAL OUTLAYS 2,418,500.00 37,285.95' 39,524.59 2,378,975.41 1.63 1618,909.00 15199.78, 0.00 V fem. r~ L J LJ • 2004 CITY OF W_UTC HIN5ON FINAN CIAL_R_ EPORT ~ 2004 _ FEBRUARY 2009 2004 2004 2004 2004 FEBRUARY REVENUEREPORT-GENERAL FEBRUARY FEBRUARY YEAR TO AOOPTED 6ALANCE ERCENTAGE ~~ ~ ~ ~ YTD ~ MONTH ATE ACTUAL BUDGET REMAINING _USED -- TAXES _ 3,371280 3,371,280A0 a LICENSES 4 694.01 8,185.00 10,072.00 43,700 33,626.00 _ 23.05°k PERMIT5 A _ ND FEES , 2D 917.30 12 464.34 19,023.08 220,000 200 976.82 8.65% INTERGOVERNMENTAL REVENUE 39,774.75 8,687:22, 20,709.72 2,345,373 2,324,683.26 0.88°k SERVICES 975 98 113 24 9fi9 56 455.71 112 1,391,898 1,278,442.29 8.08°k CHARGES FOR FINE5 & FORFEITS _ ._ , . , 3,447.08 , 3 447.08 68,000 84 552.82 5.07% SALES _ -133.39 -229.39 0.00 _ 229.39 _ O.OD% INTEREST 2974.87 .106.71 _ _ 219.21 32000 ~~ 31,780.78 0.89% REIMBURSEMENTS _ 41 201.96 -11,180.80 20,268.23 247,338 227,069:77 8.19% _ . ANSFERS , 765 001 3 4 386.70 4,823.45 1,A78,500 1,473,576.55 0.33°h TR SURCHARGES -BLDG PERMIT5 . , 771.00 , 487.75 _ 817.25 0 (617.25) 0.00% TOTAL _ _ 228,074.85 ~ 83,418,85 191 506.34 _ 9,198,088.00 9,006,582.fi6 _ _ 2.08% _ _ 2004 ~~ CITY OF HUTC HINSON FINAN CIAL REPORT _. 2004 _ FEBRUAR Y 2003 2004 2004 _ 2004 _ 2004 _ EXPENSE REPORT -G ENERAL I _ FEBRUARY ~ FEBRUARY YEAR TO ADOPTED BALANCE ERCENTAGE YTD MONTH ATE ACTUAL BUDGET REMAINING - USED - -- _. _ _.... I MAYO R & GITY C 26 fi97 DUNGIL 7 2 803.64. 8,392.75 57,749.00 48,356.85 _ 14.53°~ 001 002 CITY ADMINISTRATOR . , 37,787.89 , 17,745.96 _ 39,101.87 __252,341.00 213,239.13 15.50% 003 ELECTIONS _ 87.34 34.08 73.71 15134,00 151080.28 0.49% 004 FINANCE DEPARTMENT 318 29 50 21 587.40 _ 52,992.97 448,758.00 395,785.03 11.81% 005 MOTOR VEHICLE , : 30,834.41 , 13,577.81 29,472.85 194,474.00 165,001.15 _ 15 16°~ 008 ASSESSING .._ 41 000.00 41,000.00 0.00% 07 LEGAL ~ 18 991 03 7 534.48 1fi,271.84 _ 190,319.00 974,047.36 8.55°/a _ 0 DOB PLANNING , . 23867.94 , 11,856.55 24,811.80 161,509.00 _136,697.20 15.36° 09 INFORMATION SERVICES _ 14 291 21 _ _ 8 608.09 19,468.84 _ 160,106.00 140,841.36 12.16% p RTMENT , : 483 57 372 , 456 39 162 824.56 352 2,468,349.00 2,116,524.44 14.29% 110 POLICE DEPA . 115 EMERGENCY MANAGEMENT . , _ 162.78 . , _.. 948.24 , __1 052.52 - 12,000.00 - 10,947.48 8.77% 120 FIRE DEPARTMENT __ 48,328.26 _ 15 084.42 35,345.76 388,406.00 _ 333 060.24 9.59% 130 PROTEGTIVEINSPECTIONS 29 080.51 14,097.76 29,153.06 192,850.00 163,498.84 15.13°k 0 ENGINEERING 1 , 623 13 72 _ 24 433.28 58,423.53 488,191:00 429,78747 11.97% .. 5 152 STREETS & ALLEYS , . 125 140.65 ~ , 57 402.23 _114,441.80 T78,425.g0 _663,883.20 14.70%a 160 CITY HALL BUILDING _ ~ 20 788.64 8 514.82 1fi,691,13 134,787.00 118,095.87 12.38% 201 PARK/RECREATION ADMINIST , 29,43028 , 11,088.03 _ 27,126.63 183,080.00 155,853.37 14.82% .. 202 RECREATION ~ ..._ 33,483.98 12,785.66 22727.78 197,758.00 175030.22 __11.49% 203 SENIOR CITIZEN CENTER ._ 13 357.07 4,429.55 _ 7,388.13 _ 51,378.00 44,011.67 14.34% 204 CIVICARENA~ 205 PARK DEPARTMENT , _ 46,163.57 137.51 107 _ 31,625.27 50 676.20 _ 68,213.33 98 812.88 281,293.00 ' 798,113.00 213,079.67_ 899 500.12 __24.25% _ 12.38°~ 208 REGREATION BUILDING & POO , 10912.60 _ 8752.20 18,342.51 122,327.00 183,984.48 14.99% TS CENTER 15 218 82 _ 11 740 88 653.85 28 163,388.00 134,732:15 17.54% 207 EVEN N BUILDING 208 EVERGRE , . ~ 826 43 _ , . 1 368.40 , 2,341.74 13,250.00 10,908.26 17.67% E 250 L18RARY ____ . 31,060.83 , 2,714.96 5,380.13 148,348.00 142,867.87 _ 3.63% 301 CEMETERY 14,764.77 8553.56 _ 13,309.66 121,248.00 107,938.34 10.98% 310 DEBT SERVICE 218,741.00 _ 218,741.00 0.00% 320 AIRPORT 39 353.28 8,205.28 10942.38 120 914.00 109,971.61 9.05% _ 350 UNALLOCATED G EN ER AL EXPE , 42 450 25 _ _ 5 214 87 43,749.75 812,050.00 768,300.25 5.39% _ _ TOTAL , . 1 236 698.10 , . 518 838.60 1 145 282.77 9 198 086.00 8 052 803.23 12.45% ~lG'~~~~ ~~ ~~ ~~~~~~ CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT 08-Apr-04 February 29, 1004 Date Date Interest Of Of Institution Descri lion Rata Purchase Maturit Amount US BANK Money Market 1.43°k 10/31/2002 11/5/2002 386,448!6 Smith Barney FHLB C 5.00% 7!18!2002 7!30!2009 30D,OD0.00 Smith Barney FHLB C 4.00% 9/27/20D2 10!10!2007 270,000.00 partial call place in money market alc 30,p00.00 Smith Barney FHLB C 4.375°/a 9/19/2001 4/11/2005 750,OOD.OD Smith Barney FHLB C 4.180% 9/25/2001 4/19/2005 270,000.00 Prudentlal pool 336914 7.228% 12 31 98 02 01 2026 9,301.40 Expected Ilfe 62 years Smith Berney FHLM -C 4.650% 11!2112001 5!21!2007 30D,375.00 Prudentail pool 336399 7.270% 12 31 86 02 01 2028 7,067.02 Expected life 4.1 years Prudentlal FHLB 3.0°k step 7!18/2003 7/16/2013 200,000.00 Prudential FHLB 5.00% 5/22/2003 5/22/2013 300,000.00 Prudential FHLB 4.D0% 6/12/20D3 6/12/2013 300,000.00 Prudential FHLB 1.190% 6/26/2003 06/26/13 400,ODO.D0 Wachovia FHLB 3.OD0% 12/29/2003 12/28/2008 125,OOD.00 . step up C B & T 1.5D0°~ 12/30/03 04115/04 5W,000.00 Citizens Bank 1.560°k 2/18l20D4 8/12/2004 200,D00.00 First Minnesota 1.650% 08/01/03 08/02/04 400.000.00 Wells Fargo 1.350% OS/14!03 08/17/04 750,000.00 First Minnesota 1.400% 10/16!03 04118!04 750,OOD.OD Firstfederel 1.800% 04/10/03 04/15!04 750,000.00 First Minnesota 1.560°k 11/14/04 11/15/04 754,818.50 $7,753,008.68 ~~~ ~ ~ RESOLUTION NO. 12379 CITY OF HUTCHINSON • RESOLUTION FOR PURCIIASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Microsoft licenses $33,960.00 Licensing fee All Yes LOGIS Shoreline stabilir..ation $18,790.00 Riverbank Rehab Parks DNR Grant 7uu1 Contracting Televising & cleaning $16,357.D0 Maintenance Sewer Yes Infratech sanitary sewer lines •The Following items were authorized due to an emergency need: ITEM COST PURPOSE ~ DEPT. ~ BUDGET ~ VENDOR _ Date Approved: .Motion Made By: Seconded By: Resolution submitted for Council action by: Ken Merrill, Finance Director ~~~~ ~~~ ~~ MEMORANDUM POLICE /EMERGENCY MANAGEMENT SERVICES TD: Mayor and Council FRDM: Lt. Dave Erlandson, Interim Chief~~ PATE: April 6, 2004 RE: Liquidation of Property In 2003 Hutchinson Police Services participated in a Minnesota Homeland Security grant process with other police agencies within McLeod County. The grant was successful and as a result we will be receiving a variety of protective gear and equipment during 2004, which we will pay for up front and then be reimbursed. Some of the equipment we will be receiving includes lightweight ballistic helmets and a megaphone. . As a gesture of goodwill toward the smaller police agencies in Mct,eod County who do not currently have ballistic helmets, we would like to donate some or our current, heavier helmets to them. The cities would include: Brownton, Lester Prairie, Silver Lake, Stewart and Winsted. There will be a total of 12 (PASGT) ballistic helmets. We would also like to donate our current megaphone (25+ years old) to the Hutchinson Jaycees. Every year during Water Carnival they borrow ours for various events and this would eliminate the need for that in the future (batteries not included). I have included a resolution regarding this. Thank you for your thoughtful consideration in these matters. 2004-01-0004 ~J ~~~ . RESOLUTION AUTHORIZING EQUIPMENT DONATION Resolution No. ~$Q WHEREAS, the City of Hutchinson Police Services have in their possession 12 PASGT ballistic helmets and one TOA electric megaphone, model ER65; AND WHEREAS, police services will be acquiring new helmets and megaphone through the Minnesota Homeland Security grant and will no long have a use for the older equipment; AND WHEREAS, other agencies within McLeod County and a civic group within the City of Hutchinson have a need for the equipment; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City Council authorizes Hutchinson Police 5eroices to donate the 12 PASGT ballistic helmets to agencies within McLeod County who have a need for the equipment. 2. That the City Council authorizes Hutchinson Police Services to donate the . TOA electric megaphone to the Hutchinson Jaycees who have a need forthe equipment. Adapted by the City Council this 13th day of April, 2004. Mayor City Administrator sc~!~~ C~ RESOLUTION TO LIQUIDATE SURPLUS PROPERTY Resolution No. ,~zRz ~J WHEREAS, the Hutchinson Police Services has accumulated department property. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70, Subdivision 3, Paragraph C for the liquidation of department property. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the Hutchinson City Council hereby approves the liquidation of the items identified on Attachment A. Adopted by the City Council this 13th day of April, 2004. Mayor r~ City Administrator 5~!~~3 . Attachment A Page 1 Descri tion Home Interiors grand Decorations (picture/mirror/2 shelves/2 figurines~_ L 5C~J3 RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY Resolution No. , ~~Qe WHEREAS, the Hutchinson Police Services has accumulated .various unclaimed items. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70, Subdivision 2, Paragraph C for the appropriation and sale at auction of unclaimed property. AND WHEREAS, the unclaimed property has been in the possession of the police services for mare than sixty (60) days; NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. That the Hutchinson City Council hereby approves the sale at auction of unclaimed items identified on "Attachment A." • 2. That the Hutchinson City Council hereby approves the appropriation of unclaimed items identified on "Attachment B". Adopted by the City Council this 13cn day of April, 2004. Mayor City Administrator 5«~~~ Attachment A • Page 1 C~ Case Number Item Descri tion 03-1416 Next Slumberland Girls Pink Bic cle 03-1479 I3uff 5u eria 24" Mens Black/Red Bic le 03-1 S99 I3uffy Mo•ave 26" Men's Blue Bic cle 03-1599 Mon Dose Men's 20" Blue Bic cle 03-1614 Schwinn Mirada Men's 26"Blue Bic cle 03-1651 Mon Dose FS1 Men's Green $ic cle 03-1664 Roadmaster Mountain S ort 26" Womens Bic le 03-1670 Fila Men's Blue Bic cle 03-1699 Mongoose Hoo Bo 's 20" Bic cle 03-1706 Huff Bo s Racin Bic cle 03-1736 Roadmaster Mountain Fu 26" Men's Bic cle 03-1771 Whom 20" Bo 's Bic cle 03-1773 Huff Panama Girl's 24" Bic cle 03-1794 Saint Tro ez Men's Blue Bic cle 03-1840 iJltra Terrain Men's 24" Bic le 03-1871 Mongoose Decade Blue Child's Bicycle 03-1952 S ecialized Hard Rock Mountain Bic cle 03-1980 Huff Men's 26"Bic cle 03-1994 Mon Dose Red Men's Bic clc 03-2009 D o Value 100 Bo 's Green Bic cle 03-2077 Roadmaster Red Men's Mountain Bic cle 03-2127 Huff S vrtsman Bic cle 03-2139 Next Break Point Men's 26" Bic cle _ 03-2146 Columbia Shadow 26" Men's Bic cle 03-2156 Gra BMX Bic cle 03-2185 Roadmaster Pu le Girls Bic cle 03-2244 Ma a Glacier Women's 26"Bic cle 03-2286 Huff Vormax Men's 26"Bic cle 03-2305 Ma a Northern Men's 26" Bic cle 03-2334 Ralei h Grand Prix Brown Men's Bic clc 03-2331 Mon Dose Hoo Silver Men's $ic le U3-2348 Mon Dose Am lifier Silver Bic cle 03-2370 Ma a XL P le/Gra Men's Bic cle 03-2446 Ma a Break Point Men's 26" Bic cle 03-2622 Schwinn World S ort 24" Women's Bic cle 03-2622 Schwinn World S ort 24" Men's Bic cle 03-2650 Roadmaster Mountain Fu Red Men's Bic cle 03-2650 Ma na Point Break Women's Bic cle 03-2685 Coast Kin Women's 26" White Bic le U3-2721 Free S irit Red 10 S eed Women's Bicycle ~~~~t~ . Attachment A Page 2 Case.Nutnber Item Desert hon 99-8273 2 F'ishin rod and reel combos 99-0940 Fishin rod and reel combo 97-0921 Wallet 01-1205 Son Discman ortable CD la er 98-1401 Screwdriver 00-1262 Toolbox 00-1262 Misc clothin items 00-1262 Car 5tereos/S eskers 00-1262 CD's 03-0757 JVC satellite dish 00-1428 Fila Ba 99-9056 Screwdriver O1-U369 Memo card for Son Pla station 2 01-0369 9&Com an black boots 01-0369 Misc clothin items 01-0369 3 black arses 03-0016 Jensen owerinverter 03-0016 Pots and ans 03-0016 S ]vania DVD/VHS television 03-0016 Mr. Coffee coffeemaker 03-0016 Audiovox DVD la er and 5 5 eskers 03-0016 2-dVC Car Stereos 03-0016 GPS-Ma ellan Ma 03-0016 Audiovox lon ran a remote starter 03-0016 Presto Hot Plate/Griddle 03-0016 3 Son Pla station 2 Games 03-0016 Pla station 2 DVD/TV master remote 03-0016 Son VAIO Com uter/Ke board,/Mvnitor/S eskers 03-0016 Com La to Com uter 04-0186 2 Pro ane Tanks 00-0986 S eskers 00-0986 Car Stereo/CD Pla er 00-0986 Scanner 00-09$6 CD Cases with CD's 00-0986 3 Brakeli hts 3IIIJ10609 Se a Genesis & Games 3HU10609 Orion VCR 01-1672 Gatewa Com utcr/Monitvr/Ke board & S eskers O1-1672 I-Iewlett Packard Aesk Jet Printer 5 ~~~~ . Attachment B Page 1 Case Number Item Descri tion 03-0016 Craftsman Floor lack U3-0016 2- Craftsman lack Stands 03-0016 3- Craftsman Wrenches 03-0016 Screwdriver 03-0016 Kenmore Microwave Oven 03-0016 Hewlett Packard Printer/Fax/Scanner/Co ier C~ C~ ~~~~ PUBLICATION NO. ORDINANCE NO. U4-371 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF HUTCHINSON FOR A PROPERTY TO BE REZONED FROM R1 TO R3 PDD SOUTHFORK RIAGE THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESQTA ORDAINS: WHEREAS, the following described real property is hereby rezoned from Rl (Single Family Residential) to R3 PDD (Medium to Higlt Density Residential) as requested by property owner: LEGAL llESCRIPTION: The Northwest Quarter of the Southwest Quarter of Section Eight (8) in 'Township One Hundred Sixteen (116) North of Range Twenty nine (29) West now known as Lot Seven (7) of Auditor's Plat of Uae South One Half of Section 8, • township 1 ] 6 North, Range 29 West of the 5°i P.M. ALSO Beginning at a point on the East boundary line of Section Seven(7) in Township One Hundred Sixteen (116) North of Range 'Twenty-nine (29) est ,5,25 chains south ofthe quarter Comer on the East boundary hne of satd Section 7; thence West 13.35 chains [o the cents of the Hutchinson and Glencoe public highway; thence Southeasterly along said centerline to a paint, which is 16.72 chains North and 4 chains West of the southeast corner of said Section 7; thence East 4 chains to the East line of said Section 7; thence North along said East line to the point of beginning; now known as Lot Ten (10) of "Auditor's Ylat of Section 7, 1'wp. 116 N., Kange 29 W" excepting from said Lot 10 the Southerly 182.4 feet thereof. ALSO the North 39 feet of the Southwest Quarter of the Southwest Quarter of Section 8, Township 116, Range 29 now lmown as Lot Six (6) of "Auditor's Plat o~the South One Half of Section 8, township 116 North of Range 29 West of the 5 P.M. EXCEPTING from the tracts the following described tact, [o-wit: That part of Lot Ten (10) of "Auditor's Plat of Section 7, Twp. 11 fi N. Range 29 W" AND that PART OF Lot Seven (7) of "Auditor's Plat of [he South One Half of Section 8, 'Township 116 North, Range 29 West of the 5°' P.M. AND that part of Lot Six (6) of "Auditor's Plat o~the South One Half of Section 8 Township 116 North Range 29 West of the 5 P.M."described as follows, to-wit: Commencing at the Southeast Corner of said Lot 10; thence North 1 degree 47 minutes 18 seconds East, assumed bearing, along the East line of said Lot 10, 182.4 feet to the actual point of beginning of the tract to be described; thence North 89 degrees 35 minutes 28 seconds West, parallel with the south line ofthe Southeast Quarter of said Section 7, 365.98 feet to the centerline of County State Aid Highway No. 25; thence North 25 degrees 09 minutes 53 seconds West, . along said centerline, 300.00 feet; thence South 89 degrees 35 minutes 28 seconds East, parallel with the south line of the southeast Quarter of said Section 7, 502.00 feet, to the east line of said Lot 10; thence South 89 degrees 53 minutes 17 seconds East, parallel to the south line of the Northwest Quarter of the Southwest Quarter of said Section R, 48.67 feet; thence South 1 degree 47 minutes 18 seconds West; parallel with the East line of said I,ot 10, 272.13 feet to a line drawn 39.00 feet south of and parallel with the South line of the Northwest Quarter of the Southwest Quarter of said Section 8, thence North 89 degrees 53 minutes 17 seconds West, along said line, 48.67 feet to the East line~s~ii Lam. Jl~ C~ • Ordiuauce No. 04-371 Svuthfork Ridge April 13, 2004 Page 2 10; thence North 1 degree 47 minutes 18 seconds East along said East line 1.44 feet to the actual point of beginning. WHEREAS, the City Planning Comrnission and City Council have considered the effects of rezoning this piece of property; WHEREAS, there are certain parameters that will make this rervning appropriate for this area; THEREFORE; the City hereby officially rezones this property to R3 PDD and it shall take effect upon publication of this ordinance; Adopted by the City Council this 13`h day of April, 2004 ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor ~j ~~~ C~ PUBLICATION NO. ORDINANCE NO. 04-373 AN ORDINANCE AMENDING THE OFFICIAL 70NING MAP 4F THE CITX OF IIUTCHINSQN FDR A PROPERTY TO BE REZONED FROM Rl TO I-1 AS REQilESTED BY THE HU'TCHINSON EDA (WETHERALL PROPERTY) THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: WHEREAS, the following described real property is hereby rezoned from Rl (Single Family Residential) tv I-l (Light Industrial) as requested by property owner: LEGAL DESCRIPTION : That part of the West Half of the Northeast Quarter of Section 5, Township l lb, Range 29, McLeod County, Minnesota and that part of Lot 7 of the Auditors Plat of the West Half of said Section 5 described as beginning at the Northeast comer of Lot 8 of said Auditors Plat; thence on an assumed bearing of South along the East line of said Lot 8 a distance of 719.75 feet to the centerline of a township road; thence South 64 degrees 04 minutes East along said centerline a distance of 944.21 feet; thence North a distance of 1142.40 feet to a point bearing East from the point of beginning; thence West a distance of 849.13 feet to the point of beginning. AND That part of the West half of the Northeast Quarter of Section 5, Township 116, Range 29, McLeod County, Minnesota described as commencing at the Northeast corner of Lot 8 of the Auditors Plat of the West Half of Section 5, Township 116, Range 29; thence on an assumed bearing of South along the East line of said Lot 8 to the centerline of a township road; thence South 64 degrees 04 minutes East along said centerline a distance of 944.21 feet to the point of beginning of the parcel herein described; thence continue South 64 degrees 04 minutes Bast along said centerline a distance of 81.18 feet; thence North a distance of 1177.90 feet to a point bearing East from the Northeast corner of said Lot S; thence West a distance of 73.00 feet to a point bearing North from the point of beginning; thence South a distance of 1142.40 feet to the point of beginning. AND . That part of Lot 8, Auditors Plat of the West Half of Section 5, Township 116 North, Range 29 West, according to the map on file and of record in the office of the County Recorder, McLeod County, Minnesota, lying south. of the north line of MCLEOD COUNTY HIGHWAY RIGHT OF WAY PLAT N0.47, according to the recorded plat thereof. Said part of Lot 8 being Parcel i of said MCLEOD COUNTY HIGHWAY RIGHT OF WAY PLAT N0.47 J ~h>(F, Ordinance No. 04-373 Wetherall Property April 13, 20D4 Page 2 ~~ L r WHEREAS, the City Planning Commission and City Council have considered the effects of rezoning this piece of property; WHEREAS, there are certain parameters that will make this rezoning appropriate for this area; THI;REPORE; the City hereby officially rezones this property to i-1 and it shall take effect upon publication of this ordinance; Adopted by the City Council this 13'" day of April, 2004 ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor SCb~~ r~ L RESOLUTION NO. 12336 VARIANCE REQUF.STF.D BY FLOYD SJOSTRAND TO REDUCE PARKING LOT SETBACK LOCATED AT 9D1 HWY 15 SOUTH )3E IT RESOLVED l3Y THE CITY COUNCIL OF THE CTfI' OF HUTCHINSON, MN: FINDINGS 1. Floyd Sjostrand, property owner ,applied for a variance to reduce parking lot setback for 6 feet to 0 feet located at 901 Hwy 15 S Legal Description: hat 8 in Sdock I of South Side Terrace. Also, that part ajCot 7 in Block 1 of South Side Terrace described as follows, to-wit: Beginning at t e Northeast Corner of said Lot 7; thence South 15.00 feet; thence West 85.00 feet; thenceNarth 15.00 feet thence Last 85.00 feet to the paint of beginning. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anhctpated traffic conditions, and the effect on values of properties in the sun•ounding area and the effect of the use on the Comprehensive Plan. • 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Alan. CONCLUSION The City Council hereby approves the variance with the following conditions: 1. The parking lot must be nv closer than 3' from the property line at any point, excluding the easement area. (3 foot variance, not 6 feet, as requested) All paving extending past 3 feet must be removed by June 1, 2004. 2. An easement agreement between the property owners must be submitted to the city for the encroachment of 3 parking spaces over the south lot line. (If no easement agreement is received, the parking area must be removed in that location by June 1, 2004.) 3. A double fee for the parking lot permit will applied, since the property owner did not acquire a permit for this conskruction. A. In the event it would become necessary to place utilities in the paved easement, removal of paving would be at the owner's expense. 5. Snow removal must be contained on the property or removed and may not be placed to drain io other neighboring properties. Adopted by the City Council this 13°i day of April , 2004. ATT.F..ST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor G~(C~\ Hutchinson Ci Center March 30, 2004 Floyd Sjostrand 8304 Harrison Rd Bloomington MN 55437 17ear Mr. Sjostratad: 111 Haxsaa Street S6 klutchinson, Ibnd 55350.2522 320.587.5151/Fax 330.234-424p On January 24, 2004, you waived your right from MN State Statute 15.99, regarding a variance for property located at 901 Hwy 15 S,1-Iutchinsoza MN. To ensure closure of your request for a variance, this item will be placed ou the City Council Apnil 13, 2004, agenda. As you may recall, au easement agreement between you and br. Beeler regarding the three encroaching parking spaces must be submitted to our office prior to April l3, 2004. 1 have enclosed the findings of fact memorandum from the Planning Commission meeting held on January 20, 2004. The memorandum does state the 5 recommendations to the City Council from the Planning Commission. We will be waiting to hear from you. Please call me at 320-234-4203 or Julie Wischnack at 32p- 234-4258 if you have any questions. S erely, twV~,..L Bonnie Baumetz Planning Coordinator Cc: Dr. Beeler, 903 Hwy 15 5 r~ - Petaled on mcrclyd Paper' 5 C~)1 r~ 1` C January 23, 2004 Mr. Floyd Sjostrand 8304 Harrison Rd Bloomington MN 55437 Dear Mr. Sjostrand: Hutchinson Cit Center 111 Ht~an Street SE Hutchinson, IHN 553562522 320-gS7.5151/Fsx 326234-4Zgp This is a follow-up to the Planning Commission meeting on January 21, 2004. The Planning Commission recommended approval of your variance request with conditions as follows: 1.The parking lot must be no closer than 3' From the property line at any point, excluding the easement area. (3 foot variance, not 6 feet, as requested) All paving extending past 3 feet must be removed by June 1, 2004. 2. An easement agreement between the property owners must be submitted to the city For the encroachment of 3 parking spaces over the south lot line. (lf no easement agreement is received, the parking area must be removed in that location by June 1, 2004.) 3. A double fee for the parking lot permit will applied, since the property owner did not acquire a permit for this construction. 4. In the event it would become necessary to place utilities in the paved easement, removal o£ paving would be at the owner's expense. 5. Snow removal must be contained on the property or removed and may not be placed to drain to other neighboring properties. However, before we can forward the request to City Council, an easement agreement between you and 17r. Beeler regarding the three encroaching parking spaces must be submitted to our office. The City Council will meet February 10's and February 24a'. Deadline dates for these meetings are February 5`h and February 19th . We must receive your easement documents by one of these dates in order to place your variance request on the City Council agenda. I have enclosed a 60 day waiver form for you to complete and return in the enclosed envelope to lengthen the submittal time if you are unable to complete the easement agreement on or before the 19`h. We must receive the signed waiver by the 19`" or the request will go to the City Council and they could deny for incomplete follow-up of conditions. Thank you for your attention to this letter. We will be waiting to hear from you. Please call me at 320-234-4203 or Julie Wischnack at 320-234-4258 if you have questions. Ste? erely, ~a Bonnie Baurrietz Planning Coordinator ~~~~~~~ c~~~~~ Hutchinson Cit Center 111 Hassan Street SE Hu[chlnson, MN 55350.2522 320-5$~-5151/Fax 320-2344240 MEMORANDUM DATE: January 22, 2004 TO: Ilulcluusuu Cily COUnCiI FROM: Hutchinson Planning Commission SUBJECT: VARIANCE REQUESTED BY FLOY- 570STRAND TO REDUCE PARKING LOT SETSACIC LOCATED AT 901 HWY 15 SOUTH Pursuant to Section 6:04 of Zoning Ordinance No. 4G4, the llutchinsnn Planning Cotmission is hereby submitting its findings of fact and reconunendation with respect to the aforementioned request fox a variance. HISTORY The apartment would be considered anon-conforming use in the C4 district. In November, 2003, a request was submitted for a lot split and variance by the property owner to the south at 903 Hwy 15 S. This was denied by the Planning Commission and the applicant withdrew the application prior to the City Council review. In an effort to clear up the parking lot issues and gain compliance with a parking lot paving permit, there must be an easement between the property owners and a variance acquired by 901 Hwy 15 S. There has been uncertainty regarding the exact location of the repair of the parking lot in 2001. The applicant states in the application that the he repaired the existing asphalt . parking area and the footprint of the parking area did not change. The applicant also stated that the footprint of the parking area was constructed prior to his ownership in 1981. FINDINGS OF FAST 1. The required application was submitted and the appropriate fcc paid. 2. Notices were mailed tv the surrounding property owners as well as published in the Hutchins n Bader on January 8, 2004. 3. At the public hearing held, nv neighbors were present to object .Staff did receive one written objection from a neighboring property owner. 4. Off street parking requirements for apartment buildings are 1.5 spaces perbedroom. The Citybelieves there are 18 apartments with 2 bedrooms per apartment, which would total 54 required spaces. There appcaz to be 36 spaces located on the survey. (Parking regulations, as written, were adopted in 1992 and revised in 1996.) The apartment building was constructed sometime in the late 1960's. 5. The parking lot, as surveyed, is located approximately 2 feet off of the property line on the south (near the frontage road), it then encroaches onto the Beeler property near the building. The parking on the east side is appxoxirnately 2.5 feet off of the property line. The encroachment area seems to have been in place since 1990. The property owners have not submitted any easement agreement at this point. 6. The entire parking lot pavement equates to approximately 15,500 square feet of impervious surface. The lot in its entirety is under one acre in size; therefore stvrmwater management requirements do not apply to this property. RECOMMENDATION The Plarming Commmission voted (one member abstaining) to recommend approval of the variance with the following conditions: Printed on recycled PePer - ~C~:~1 . Finding of Fact Floyd Sjostnnd - 901 Hwy 15 5 January 20,2004 Page a 1. 1'he parking lot must be no closer than 3' from the property line at any point, excluding the easement area. (3 foot variance, not 6 feet, as reyucsted) All paving extending past 3 feet must be removed by June 1, 2004. 2. An easement agreement between the property owners must be submitted to the city for the encroachment of 3 parking spaces over the south lot Zinc. (If no easement egieewaut is received, the parking area must be removed in that location by Tune 1, 2004.) 3. A double fee for the parking lot permit will applied, since the property owner did not acquire a permit for this construction. 4. Replacing utilities in the paved eascmeut would be at the owner's expense. 5. Snow removal must be contained on the property or removed and may not be placed to increase drainage to other neighboring properties. Respectfully submitted, Dean ICirchoft; Chairman Hutchinson Planning Carmt~ission cc: Floyd Sjostrand, 8304 Harrison Rd, Bloomington MN 55437 pr. Robert Beeler, 903 Hvry 15 5 C~ SC~~ 1 ~+ CITY OFrHUTCHINSON-PLANNING STAFF~REPORT To: Hutchinson Planning Commission Prepared $y: Plauning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Jean Ward, John Rodeberg, P.F.., John Webster, John Qlson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dave Erkandson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: January 12, 20D4 -Meeting bate: January 2D, 2004 Applicant: Floyd Sjostrand, property owner VARIANCE Brief Description The applicant is requesting an after the fact variance to reduce parking lot setback to 0' from 6' on the south property line. As the Commission is aware, there was a request in November for a lot split and variance by Dr. Beeler, 903 Hwy I5 South. This application prompted questions regarding the parking lot on this properly. The Planning Commission denied the request and lh. Beeler stated he would be willing the work out an easement agreement with Mr. Sjostrand. The fact remains, part of the parking lot is located on the property to the south and is not 6' from the property line. Additionally, there is some information to the effect that the Sjostrand property was repaved, repaired, or otherwise altered in someway. GENERAL INFpRMATION Existing Zoning: C4 (Fringe Commercial) Property Location: 901 Hwy 15 S Lot Size: .92 Acres Existing Land Use: Apartment building Adjacent Land Use And Zoning: Commercial Comprehensive Land Use Plan: Urban Commercial Design Zoning history: The apartment would be considered anon-conforming use in the C4 district. In November, 2003, a request was submitted far a lot split and variance by the property owner to the south at 903 Hwy 15 S. This was denied by the Planning Commission and the applicant withdrew the application prior to the City Council review, In an effort to clear up the parking lot issues and gain compliance with a parking lot paving permit, there must be an easement between the property owners and a variance acquired by 901 Hwy 15 S. There has been uncertainty regazding the exact location of the repair of the parking lot in 2001. The applicant states in the application that the he repaired the existing asphalt parking S(~~1 Variance Floyd Sjostrand -901 Hwy 15 S Planning Commission- January 20 , 2004 Page 2 arcs and the footprint of the parking area did not change. The applicant also stated that the footprint of the parking area was constructed prior to his ownership in 1981. Applieahle Regnlations: Section 6.04 of the City of Hutchinson's Zoning Ordinance SPECIAL 1NFOR11~AT1ON Transportation: Service road off Hwy 15 S Parking: 12equiremeuts for apartment buildings are 1.5 spaces per bedroom. The City believes there are 18 apartments with 2 bedrooms per apartment, which would total 54 required spaces. There appear to be 36 spaces located on the survey. (Parking regulations, as written, were adopted in 1992 and revised in 199d.) The apartment building was constructed sometime in the late 1960's. The parking lot, as surveyed, is located approximately 2 feet off of the property line on the south (near the frontage road), it then encroaches onto the Beeler property near the building, The parking on the east side is approximately 2.5 feet off of the property line. The encroachment area seems to have been in place since 1990. (see survey from Mikes Mobil project). The property owners have not submitted any easement ageement at this point. The entire pazking lot pavement equates to approximately 15,500 square feet of impervious surface. The lot in its entirety is under one aare in size; therefore stormwater management requirements do not apply to this property. Analysis and Recommendation: Planning Staff does recommend approval of an after the fact variance with the following conditions: 1. The parking lot must be no closer than 3' from the property line at any point, excluding the easement area. (3 foot variance, not 6 feet, as requested) 2. An easement agreement between the property owners must be submitted to the city for the encroachment of 3 parking spaces over the south lot line. (If no easement agreement is received, the parking area must be removed in that location by June 1, 2004.) 3. A double fee for the parking lot permit will applied, since the property owner did not acquire a permit for this construction. LJ Cc: Floyd Sjostrand, 8304 Harrison Ad, Bloomington MN 55437 Aobcrt Beeler, 903 Hwy. 1 S S 5Z~~1 CERTIFICATE pF Sl1RVEY FpR FLpYC ,., r~ ~~ P~ ~O J~G~ rr__~~ J ~h ~~ ~, ~P~ ~~a. ~~~~ ~~ ~~ ~~~ E~v~B °W ~ ~, ~~ ~,"'. ~°~ ~v~f-~ .~ C g 0 ~~~P jP ,Ork~7 9 ~ or e,,L mono 45 pQrk~~9 9 Lo` `// / I --~--~-----~.,~r t~_~. I ~ I~ I m I I I I Sourhvlew I terrace Apartment Building 8 I BLOCK I I I I I ern. ~ / "sh 'fig 8 ~'~'srn ~ 9 ~(I/~din8 ~~ w 2 I P N -=- -' -r .w ~ g E • el BIiuM~n ~ BrJr~ xil~ I Enletlnq G9ra9a 5(t]1 .~ - ~ c: .. ,~ v c ~n n ~ q .. .o m u - d ` u x ~ X w w :i n .tn' .n a? o+ .~ a c v c ..,s3 K _ - -• , 3~04.9Qr~S (. V ono wnll4 lol ~- ro ..>>_ n v~,~;_ `~` 1.,~ - ~F ~y ~ .,y m 41n Gtl~ ~ ~ I~ -. :: ~ v Iaz ` ,' - - P ~ c / ~ "(/ ~~ _ ~ q a °~~~ ,~ v n ~ - ~ S O 6 (( / ~'Ot ~ ~ ~ 1 ~. .. . - ~~ - t (a flr i.. ~ •... `ah~ o ~~.. . ~ ~''^ _ r'.:i V ;i~Ss'tC~;~ , .y':y !~`~ a 1~• i /y •_ 'dt' i~~ ~~~'1 ,Nye' 1~~+ 7 lyY 10/21/1993 14:89 3202349556 MCLECD CTV CHIRP CTR PAGE 02 McLeod County Chiropractic Centre, PA • Dr. Randy Anderson 7anusry 14, 2004 City of ITutchinson County of Mcleod State of MN 9so Echo Drivc sw 980 Echa Dr_ 3.E. Hutchinson, MN 55350 Phone: 320-587-74!10 Fax: 320.234.9586 Ta Whom 12 May Concern: R~cENED cJgN z ~ 2ao~ '4' any pept of p ~ha The back of my property borders the east side of the described property #901 which is requesting the parking lot set back be reduced to 3-4 foot on the east side. C~ 1 have already had problems with. snow removal from the property itt question. last year my split rail fence was damaged during their parking lot snow ramous! process. The property saner d"zd repair any damage however. That lance is now in raced of replacing bacause of age, however we plan on putting up a ttaw permanent fence this next spring. This year snow was pushed approximately 20 feet onto our lot past this fencing £ratu the parking lot in question. With this in mind 1 cw'taitily do nat care to see that parking bt setback reduced as my property is already being infi'ittged upon by snow plowing. Sirtcar+ely, / ~~~L.~~- Dr. ltmldy Anderson C~ MOST INSURANCE COMPANIES CgVER CHIROPRACTIC CARR ~C~~ i ~:,- ~-u~+ .°ri < lu rm ~eNSrN it GOPpv.{ i.Aw ~~r APP ~ 2ppd 2 1?PM MAN$FiE,~ iAV.CK-COMEN 1]ATE: Apri12, 2004 . MANSFIELD TANICI~ ~ CdHEN, P.A. Arrorneys al Law 1700 Pillsbury t:cnler 220 $ovtA $ix1A $ueet MinM7POlis MN 5340j•dSll 7E Icphane: 612f3 39-0293 FAXTelephonE: ti(7.P339.7161 ' w'ww.meMpeldanick.wm FAX 55 N C~ C~ f0. Neil Jensen FROM: Gregory M-Miller OUR FILE N0: 8675.02 ~A.X NC. 3~0 ~B? i06i NC. i9d5 P FA3C NO: i TOTAL PAGi;5 INCLCJDING THIS COVER PAGE: 8 MbS5AC3E OR R^15TRUC71pNS: P ' ~~~~a y °b~ei "p~y~`I'l4 Jp /`o~O Yp 32D/587.1061 Please see attached. 1 have a Surveyor preparing legal fnr eneroachmc71t area. Please review thr anachcd and provide me with comments- We need to execute and record beforo the April f 3, 2004 Council meeting. ThaDk you fur yo>a continued help. !f you have not rnccived the entire document please call b121319~Z95 as seon as possible. j CONFIDENTIAL ATTORN£Y•CLIENT COMMUNICATION 7H6 FNTiRE ATTACHMENT T07HI5 TELECOPIER COvER LETTER.AND TH>t CONTENTS TH'ER>:OF APE CONFIDENTIAL, ARL rNTENDEDONLY FOR THE VSC DP THE ABOVE-NAMED INDIYIDVAL OR ¢NTI'7'Y, AND NtAY BE SUpJLCT TO T8E ATTORNEYicLILNT PItIVILEGL Avn~OR THE ATTDHNEY WORK PRODUCT PRIVILEGE. THL SENDING Op THIS COM!HUNICATION BY TLLECOpIER IS NOT INTENDED AS A WAIVER OF ANY PNYiLFGES LISTED AepVE. IF YOV, AS THE READER OF THI$ COVER LETTER, ARE NOT THE INTENDEn 7rECIP1ENT OF THI$ CQVER LEnER AND THE ArTACH¢D I,YFORMATION, YOU ARE HEREIaY NOTIFIED OP YOUR ObI,ICATtON TO DELIVER IT TO THE INTENDED RECIPIENT WITROVT Rr,ADINC THE ATTACHMENTS YDVR561F OR DISSEMINATING ANY OP TNIS CDMMUNICATIDN, INCLUDING 7HC ATTACHMENTS, T'O ANY OTHER PERSON OR RNTITY. lp YOV HAVI: RECEIVED 7H19 COMMILIN[CATION [N ERROR, PLEASE IMMEDIAiLLY NOTIFY THE SENDER 8Y TELEPHONE AND RETDRN IRIAEAD 7HI5--COVER L14TT61t ANp THE Al'TACNMIENT3 TO 7HE A60V[. ADDRESS VIA TH6 V. 5. POSTAL aERViCt- THANK YOV. ~~~ ~.~: ~-u4 rr,~ [ it rm JeNS~N 6 GOdDON ~?.w Or F. FAA NO 32D 687 1061 A~fl 2 2004 2 17PM MANSfl~l0-iAN:CK-COHEk NC. 1945 P 2 • l~ItAN THIS AGREEMENT REGARDING EA$EMBNT ("Agreement") is entered into this day of April, 2pp4 ("EfTpctive Date") between Floyd Sjoatrand, d/b/a $outhviaw ?errace Apartments (hereinatTer "5jostrand") and Raberi Healer, ati individual, (hereinafter "Beeler"}. WFIEREAS, Sjostnnd has requested that Beeler grant an easement for the purpose of allowing 5jostrand use pf that portion of real property owned by Beeler, actordinQ to the terms and conditions of this Agreemen: ("Eaxment"); WHERTaA5, 5jostrand shell monetarily compensue Beeler One and no/100ths Dollars (S 1 00) For use of this Easement, pursuant to the terms of this Agreerent; NOW, THEREFORE, in consideration for the mutual premises referenced above and for • other good and valuable consideratioq the receipt and rufficiency of Which is hereby acknowledged, the parties hereto agree as follows; 1. Srant o ,•F~ment. Beeler shall gram to Sjortrand the Easement, legally described on 8nhibn p_ attached hereto and incorporated herein by reference {"Easement Properly"). The Easement shall be For the benefit of that cer4in real property owned by 5jostrand, legally desaibOd on xhi ' B sttsched heroto and incorporated herein by reference ("5jostrand Property"). z ~ps1.~Easgt~. The Scope of the Easement ahejl be forparking lot purposes only. raga t of v C7 ~ i 5~~~ I +'..;.- :,-u~ rni [ !I i'N, 1N.NaP,H 6 CORDON iA'N CFc r',1% NO 320 587 IG61 P 3 ahK 1.1VU4 1 18?M MnN5f1EtU-idNfCK-COHIti NO 99d5 0 -, . 3. Tcr o Agreement. The term of this Agreemem shall commence on the 1:ffective Uate of t2+ls Agreemene, and continue for a perpetual term ("Term"), unloss terminated m accordanu with the prrivisiona herein. Should Sjostrand abandon use of the Easement, the tiasemcot shall revert back tv Beeler 4. nt C s. Sjostrand shall pay for the Easement Costs dwing the Tetra and pursuant w this Agreement as follows- A lntc,an Feet'. Sjostrand shall pay for all maintrnance on the Easamenc for the Term of this Agrecmmt ("Maintenance Fees"). B. oat to 1 There shall be nv charge to Beeler ~or engineering or any other costs, special assessments or taxes, however defined, in connection with this Easement or arty contemporaneous project, 'ostr Pro fn the event that Sjostrand sells the Sjostrand Property during the Easement Term, the successor in Interest to the Sjnstrand Property shall aswme all of Slosnands abhgations hereunder and shall be liable to Sealer as described herein. The panios agree that this Agreetnenl shall run with the Sjostrand Property. 6. ,~,Ip,4~ement Property. In the avant that Beeler sells the Easement Property prior to the completion of the Term, the successor in iMereat to the E'aaement Aroparty shall abide by the terms and conditions of this Agccmen[. The parties agree that this Agrecmem shall run with the Easement Property, 7- I.isni. Sjostrand shall rat allow any lien to be placed against the Easement properly . because of any Construe[ion, maintenance, use or repair ofthe Hasemem. Sjostrand shall timely pay any obligation incumd by SjvsVand that ceulil become a lien against the Easement property and shall defend, indertuiity and hold harmless Basler From and against all claims arising from or in connection therewith. B. D~rnaee r Uiorl. In the overtt that the parking surface granted in the $asement is damaged or destroyed within the Term of this Ageement, Sjostrand may repair or rebuild the parking surface at no coat whatsoever to Beeler. 9. ~ptjeJpnification. Sjostrand shall indemni!'y defend and hold Sealer, its successors, hairs, affiliates, etrryloyeas, and agestts harmless from any and all claims, damages, expersses, and costs, including attorneys fear resulting from or growing out of this Agreement, Sjostrand shall defend, indemnify and hold Beeler harmless from any claim connecmd with this Agreement that racy be asserted against Beeler by thnrd patties based on fire negligent yr willful misconduct of Sjostrand, lo. 1 ,Sjostrand and 8eakr xgrce to execute and, if nectusary, to file with the appropriate gevernmenut entities, such additional documents, end to take such Curthar action as the other party may reasonably request in order to tarry out the purpose of this Agreement. Page 2 U 7 r~ ~~ ,~~ ~ ~ n~~ ~-uv rxi I. i'h1 ItN~Cfi' 6 GOdi?Ofd EA'p' Cr"r, rAX N7. 320 58' 1661 n~K. ! /~p4 l.19PM1 MpNSiIEi~-iAN';(-CCuEN ' NC. 3945 r', e . l 1 Lcorne ecs+ and C°ste. A71 attortfeys' fees, costs and expenses inctured by the parties arising ou[ o(this Agreement shall be paid promptly and in full by each pang, hereto. In the event of any proceedings regarding this Agreement or breach ehueof, the non- prcvailing party shall pay the prevailing party's vests aid expenses, including reasonable attorneys' Fees. 17.. ~otllRltance with t.awc Z'he panics shall act in strict cor}tpliartce with all applicable laws, orttinanus, re)sulations and other requirements of any domestic or foreign governmental body, includiog obtaining any permits, license or othu consents necessary fvr the>~asetnent. ] 7. Entir ee ant. This Agreement, together with its $xhi~rits, which are incorporated herein by reference, constitutes the entire agreement betweem the parties concertting the subject matter hereof, superseding all previous agreemrnts, Qroposals, representations or underatattdings, whether oral or tvrittert 4 tr L ,This Agreement shall be construed and enfbrud in accordance with the laws of the state of Minnesota 15, " a .The parties hereto acknowledge that the abovwatated recitals era true and correu sod ore hereby incorporated by t-oference. The parties hereto have entered lino this Agreement In reliance upon the recitals sett forth herelnabova togatJter with the remaining covenants, teens and conditions of this Agreement. 16 Nothing in this Agreement shall be construed to create a • partnership, )Dint venture, corporation or caltective entity of any kind, Sjoatrand and feeler era independettt entities; neither parry has authority whatsoever to commit the othu. t7. odificaf .This Agreemem may not be amended, ahered, supplemented or modified. except by a writing duly signori by both panics. lg. Notices. Any notice required or permitted under this Agreerornr must be given in writing. Such notiu shall be deemed given when personally delivered or, if earlier, when received or returned unclaimed by the addrecaee aRer meiti+g by registared or certified United States Mait, posta$t prepaid, with return receipt required Notice to the parties is valid if sent to the addresses sat forth below. The address far giving notice may be changed by either party upon written instructions to the ether party. Any notices given under this Agreement shall be in writing and sent, by prepaid registered mail, to the respective party a such party's address set fa[rh below; If co Sjastrand: Floyd Sjostrand 8304 Hatriaan Rd. $loomington, MN 55437 Yagc 3 of 7 r~ L J P 4 C~/~\ 1 ~.,,, ~ uy rr,i [ i j r:w ~eNSr,N & GUHCCii ~?'~V CFF FaX NC 3?i; 587 1061 arrc '!,lUU4 '1 20PM ,VIANSFIE~p-TANiCK-COVEN hC.?945 P y If to Becler~ Rnbert et:cler 903 Hwy 15 South Hutchinson, MN 55350 19. ev r b ~ Whenever possible, each provision of this Agreement will be imcrpreted in such a manner ns to be effective and valid under applicable law, but if nny provision of this Agreement is held to be invalid, illegal or uncnCorczable, to the extent of such invalidity, illegality, or unenforaability in such jurisdiction without invalidating the remainder of this ~e+arrent i~ suvh jurisdiction or any provision hctrof in eny other jurladictivn. 20. cce ors. All rights and remedies of the prudes heretrvder• Shall inure eo the benefit of their sucveasora and assigns. 21. ies Ca ti .The titles, headings or captions in the parggraphs or sections of this Agreement arc insetted for convenience of reference only and shall not constitute apart of this Agreement. 22. ~!. No delay or Failure by eithu patty tv exercise anti npftt or remedy hereunder shall be held to constitute a waiver ofsuch right yr remedy. 2J• ~ "~Y I s cation and Wamntiea, Each pnKy hcre~a covenants and agrees that the represetrcntiotu, warranties, covenants, and ageementa set forth in this Agreement shall survive the termination ofthia Agreement 24. Termi tion. During the tet~n of this usemr:nt, each party ~,qy serve, a written Notice of Terminating by certified U,S. Mail, upon the other party horeto. This easement shall terminate 765 days from the date of servicL of said notice. ~pon termination, Sjostrend shat] deliver pvacession of the easement property to Heeler, br his auceesson or assigns, and shall remove any persotW property therefrom. Sjostrand shell not be required to remove any patkirtg surfau that is located within the easement. IN WITNE55 WHEf/:EOF, the patties bean have exewtad this Agreement on the EtFective Date first writtrn above, I i Floyd 5jostrand Robert Heeler Name: Floyd Sjostrand Name: Robert Beelw SrSr. Pabe a or7 I' ~ LJ 5 5~~~ I \ ~ utiri.`~r ~UU4~ r'N 1CNJcN b 'uCRJOM L~.w' OFF rqY itlC ?76 58? 1061 P 6 i lOPU N!AN$FiF.O-?AN1C,C-COH~N NO. 394§ P f . sTAT>r of t~vNFSOrA ) ) an. COUNTY OF ~_4~ ) The foregaing was acknowledged before me this day of 2D04, by Flayd Sjostrand. Notary Publie S7A1',~ Op ~j,~,gO'fA ) ss. COUNTY OF __ y ~ ) The foregoing was acknowledged before me this _ day of 2004, by Robert $xler, a single person, Notary Public aawact.~ rage J of 7 r~ L ~5<<~ I ~~ ~ ~ i ^ : ~~~ ~:.nxie N ~UKUUN LNW L'ry AYK. ,1~1JD4 2.2PM MARSFIF~D°TkN;CN-CCNEN rRX P!C +20 5E? IC51 w0. 3947 P 7 1t A $axment Property Legal Description In McLeod Cotmty, Minnesota. ~~a a or7 P ? 5(~~1 r~ L CJ .. r , .r,na:.v d l,uR~un ;.a,w J.°r. AY" < lU04 7 liPM MANSFIE!p-idKICK-COHEN NC ;94F Fj{hi6it S Sjostrend Property Legal llestription In Mcleod County, Minnesota Pale 7 of 7 C~ P. 8 P 8 (~)~ Memo Ta: Mayor and City Council From: Brad Emans, Fire Chief cC: Gary Plotz, City Administrator and Ken Mercill, City Finance Director oatec 3!19/2004 rte: Out of State Travel Firefighter Rich Kuttner, Assistant ChieF Gary Forcier, and I have been selected to attend fire service related classes at the National Flre Academy in Emmitsburg, Maryland. 1. Firefighter Kuttner was chosen far "Fire Cause Determination for Company Officers" 2. Assistant Chief Forcier was chosen for "Management Strategies fvr Success" . 3. I have been chosen to attend " V.I.P. Fire Service planning Concepts for the 21"Century' Cost: Airfare and Lodging (dorm living on campus) are paid for by FEMA / U.S. Department of Homeland Security. The only cost to the city is the on-campus weekly meal ticket, which will be around $175.00 per student. If you have any questions, feel free to contact me at 234211. Thank You! 1 1 L ~~ Hutchinson City Center A11 Haxcsn Street SE Huldtinson, MN S5}SO-2522 32U•587.5151/Fuz 320.234.4240 April 7, 2004 C~ C~ To: Honorable Mayor and City Council From: Randy DeVries and Jahn Rodeberg Subject: Out of State Travel Per City Council policy, we are requesting out-state travel to the American Water Works Association annual conference June 12-t 5, 2004 to Orlando Florida for Randy DeVries, John Rodeberg and Dick Nagy. The purpose of this travel is to ask questions and get educated on the latest technology available to the water industry from the 500 exhibitors. This conference was budgeted far 2004, and with the new water facility in the near future, we recommend approval. Thank you. ~ ~, ~- cc: John Rodeberg Dick Nagy PrinteA cm rerycled paper - 5 ~~-~ ~nwwa.v~n~.r.'.~,a.r...a.ve.,w~ rw,xrwxr r iue.ei....za. x.,~,.. ~.~ ~ ~,.~.u..rn..r,...n. ~nin-.rrr.+,~.~~.w+~.wvnv.~r,...«n..r. w w.re...n-.+~..~.,~.~.~- CITY OF HUTCHINSON PLANNING STAFF REPORT .~,__.~.M...,...,,~,._..,,_~,~.~.,~..~...__^.~P.~..~___~.,....,.~ ~.,.m..~_..,.~..,,~,_~.....,~..,. To: City Council Prepared By: Julie Wischnack, AICI', Director of Planning/7.aning/1uilding Date: April 13, 2004 Re: Out of State Travel Request for Lenny Rutledge, Building lnspector Lenny has the opportunity to participate in the International Code Council's Development Hearings. I would recommend tilal the out of state travel be approved. if you have questions, you may contact me at 320-234-4258. L~ «) . M E M O R A N D U M March 26, 2004 TO: Julie Wischnack, Director Building, Planning, and Zoning FRAM: Barry Greive, Building Official RE: 2004 Code Development Hearings Julie, the attached travel request is for Lenny Rutledge to attend the International Code • Council's 2004 Code Development Hearings, which are held May 16th - 20~h in Kansas City. This is a great opportunity for Lenny to see first hand haw the code adoption process functions. Lenny will also be participating directly in the voting process for proposed code changes. There is a direct benefit to the City in that Lenny will learn the intent of the proposed changes, and can pass this knowledge on to architects, and contractors who work in the area. Lenny will have the opportunity to hear both the proponents, and opponent's point of views, and their rationale far the proposed code change. Could you please have this request added to the Council packet before the above- mentioned date to gain Council approval? Lenny's attendance will also earn educational credits that can be applied toward maintaining his building official certification. Thank you again for your support of the Building Departments educational and developmental endeavors. CJ .5c~~ 1:\FORMS\TItAVEL City of RAVEL APPROVAL REQUEST FARM Utilize this form in all cases that exceed one working day NAME ~ 2 n r7 `~ ~"{ r/ tl P~~a~ DEPT !J v i f d l n DATE: ~ /~-~ a Conference name or purpose of travel yGC ~inu~ A~ -l6y Cody Hl~r~n Destination ~ y ~~~dt n d ~~ ~ k~ a S Estimated Mileage Total estimated travel cost (including lodging, meals & registration) d Overnight stay? YES ~ NO DateLcaving !~ci 1 aoo Date Returning/~lcty .~/. d-d°~ BUDGET STATUS: Is the above conference/seminar budgeted for the current year? YES /t NO Estimated amount of travel budget remaining before this request $ S~ / ~ 7 , .S_.~ ASII ADVANCE RE UESTS: Upon return, attach all receipts to a completed expense report. Cash advance checks will be returned to your department. Amt Requested $ Check payable to: Purpose CHECK R.E UESTS: Amt Requested $ G ~0. w Check payable to: ~ ~j~p. ~0 9 Oye./a n J Pae /C _~ Purpose _L•t) ~ ~ in a Amt Requested $ Check payable to: ~ Purpose Amt Requested $ Check payable to: Purpose Mail Check (include registration forms) Return check to department APPROVALS: Department Director's Approval Finance Director's Approval PROVIDE THIS COMPLETED FORM ALONG WITH REGISTRATION FORMS TO FINANCE DEPARTMENT 7 DAYS PRIOR TO DATE LEAVING OR DATE OF CONFERENCE. REFERENCE CITY TRAVEL POLICIES 3.22 AND 3.23. Account Code ) N 7S ~ City Administrator's bbd ~ ~{'~ RESOLUTION NO. 12369 • RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING N0.9 PROJECT NOS. 04-10 & 04-11 WHEREAS, it is proposed to improve various streets within the City of Hutchinson Minnesota by improvement of 04-10 Arch Street SE Trail from 2nd Avenue SE to Fifth Avenue by construction of storm sewer, grading, gravel base, 6itumincus surfacing, restoration and appurtenances; and 04-11 Block 7 Downtown Alley, South Half City (between 1st Ave SE/Washington Ave SE & Jefferson St SE/Hassan St SE) by construction of storm sewer, grading, gravel base, concrete paving, restoration and appurtenances. WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CrrY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the Council this 13th day of April, 2004. Mayor City Administrator r1 L J SC.h~ HUTCHINSON ENGINEEItING~PUBLIC WORKS DEPARTMENT Hutclilnson.City Ccntct / t 11 C Inssxn Street SE / Hutchinson IvIIV 55350-2522 / 320.234-0209 / Fnx 320-234-4240 ENGINEERING REPORT TD: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works DATE: April 8, 2004 SUBJECT: LETTING NO. 9/PROJf'CT NOS. 04-10 & 04-11 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. 04-10 Arch Street SE Trail from 2nd Avenue SE to Fifth Avenue by construction of storm sewer, grading, gravel base, bituminous surfacing, restoration and appurtenances; and 04-11 81ock 7 Downtown Alley, South Half City (between 1 st Ave SEANashington Ave SE & Jefferson St SE!Hassan St SE) by construction of storm sewer, grading, gravel base, concrete paving, restoration and appurtenances. ~~ ESTIMATEp COST 114-10 04.11 TOTAL Construction Cost $50,000 $40,000 $90,D00.00 Engineering $7,500 $6,000 $13,600.00 Administration $3,000 $2,4D0 $5,400.00 Fiscal/Legal/Interest $1.500 $1,20D $2,700.00 ESTIMATED TOTAL $62,000 $49,8110 $111,600.00 ESTIMATED FUNDING 04-10 04-11 TOTAL Assessable Coat $24.800 $24,800.00 Deferred Assessable Cost City Bonded $82,OD0 $24,800 $86,800.00 City- WaterlSawer Funds City -Parking Lot Fund City - TIF City -Storm Water Utility MSA Mn/DOT ESTIMATED TOTAL $62,000 $49,800 $111,600.170 C~ s~ h) RESOLUTION NO. 12370 RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT LETTING NO. 9 PROJECT NOS. D4-10 ~ 04-11 WHEREAS, pursuant to a resolution of the Council adopted April 13, 2004, the Director of Engineering has prepared a report with reference to the improvement of p4-1 p Arch Street SE Trail from 2nd Avenue SE to Fifth Avenue by construction of storm sewer, grading, gravel base, bitumincus surfacing, restoratlon and appurtenances; and 04-11 Block 7 Downtown Alley, South Half Clty (between 1st Ave SE/Washington Ave SE & Jefferson St SElHassan St SE) by construction of storm sewer, grading, gravel base, concrete paving, restoration and appurtenances. and said report was received by the Council on April 13, 2004. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CffY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $110.ODO.DO. 2. A public hearing shall be held on such proposed improvements on the 27th day of Aprll, 2004, In the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and published notice of such hearing and improvements as required by law. Adopted by the Hutchinson City Council this 13th day of April 2004. Mayer City Administrator C_~ ~-~~ . PUBLICATION NO. 7175 NOTICE OF HEARING ON IMPROVEMENT LETTING N0.9 PROJECT NOS. 04-10 & 04-11 TO WHOM IT MAY CONCERN: Notice is hereby given that the City Council of Hutchinson, Minnesota, will meet in the Council Chambers of the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN, at 6:00 pm on the 27th day of April, 2004, to consider the making of an improvement of: 04-1 D Arch Street SE Trail from 2nd Avenue SE to Fifth Avenue by construction of storm sewer, grading, gravel base, bituminous surfacing, restoration and appurtenances; and 04-11 Block 7 Downtown Alley, South Half City (between 1st Ave SEANashington Ave SE & Jefferson St SE/Hassan St SE) by construction of storm sewer, grading, gravel base, concrete paving, restoration and appurtenances. pursuant to Minnesota Statutes, Sections 429.011 to 429.111. The area proposed to be assessed for such improvement is the benefited property, forwhich property owners shall receive mailed notice. The estimated City Cost of said improvement is $86,800.D0, with an Assessable Cost of $24,800.00, for the total estimated cost of $111,600.00. Such persons as desire to be heard with reference to the proposed improvement will be heard at this meeting. Dated: April 13th, 2004 City Administrator PLEASE NOTE: IT IS IMPORTANT THAT YOU ATTEND THIS HEARING, WHETHER YOU ARE FOR OR AGAINST THE PROJECT, IN ORDER THAT YOUR COUNCIL CAN BE BETTER INFORMED OF A TRUE REPRESENTATION OF OPINION. PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, APRIL 15TH, 2004 AND THURSDAY, APRIL 22ND, 2004. i 5~~~ RESOLUTIDN NO. 12371 RESOLUTION DRDERING PREPARATION OF REPORT ON IMPROVEMENT LETTING NO. 10 PROJECT N0.04.12 WHEREAS, it is proposed to improve various streets within the City of Hutchinson Minnesota by improvement of Hutchinson Municipal Airport byconstruction of Hutchinson Municipal Airport by construction of NAVAID Service Road and Apron/Taxilane Improvements by the construction of clearing and grubbing, common and subgrade excavation, granular material and gravel placement, storm sewer, bituminous base/binderlwear, signing and appurtenances. WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the improvement, pursuant to Minnesota Statutes, Chapter 429, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the proposed improvement be referred to the Director of Engineering for study and that he is instructed to report to the Council with all convenient speed advising the Council in a preliminary way as to whether the proposed improvement is feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the astimated cost of the improvement as recommended. Adopted by the Council this 13th day of April 2D04. • Mayor City Administrator ~`~) HLTTCHINSON ENGINEERING~PUSLIC WORKS DEPARTMENT Hutchin~n Cary Ccntcr / 111 Hassan Sttcct SE / f~Iut[hinavn MN 55350-2522 / 320-234~2D9 / Fnx 320-2344240 ENGINEERING REPORT TO: Mayor and City Council FROM: John P. Radeberg, Director of EngineeringlPublic Works DATE: April 8, 2004 SUBJECT: LETTING NO. tD/PROJECT NO.04-12 I have studied the following areas and find that the proposed projects are feasible and recommend they be constructed. 04-12 Hutchinson Municipal Airport by construction of NAVAID Service Road and Apron/Taxilane Improvements by the construction of clearing and grubbing, common and subgrade excavation, granular material and gravel placement, storm sewer, bituminous base/binder/wear, signing and appurtenances. ESTIMATED C037 04-12 TOTAL Construction Cost $165,000.00 $165,000.00 Land Acqulsltlon Engineering/Consulting $40,500.00 $40,500.00 Adminlstration $9,50D.00 $9,500.00 FiscallLegal/Interest $5,000.00 $6,000.00 ESTIMATED TOTAL $220,000.00 $220,000.00 ESTIMATED FUNDING 04-12 TOTAL Assessable Cost Deferred Assessable Cost City Bonded Clty -Water/Sewer Funds City -- Parking Lot Fund City - TIF City-Capital Fund/Airport $20,000AO $20,000.00 MSA MnlDOT & Federal Aid $20D,000.00 $200,000.00 ESTIMATED TOTAL $220,000.00 $220,000.00 ~(~t~ TOLTZ, KING, DUVALL, ANDERSON ST. PAUL, MINNESOTA AND ASSOCIATES, INCORPORATED APRIL 8, 2004 ENGINEERS-ARCHITECTS-PLANNERS COMM NO. 12535 ENGINEER'S ESTIMATE . LETTING NO. 10/PROJET NO. 04.12 HUTCHINSON MUNICIPAL AIRPORT A.LP. NO.3-27-0042-04 STATE PROJECT NO. 4304-19 ITEM NO. DESCRIPTION QUANTITY UNIT PRICE AMOUNT 40-1 MOBILIZATION 1 LS 10,000.00 10,000.00 2.24-1 TRAFFIC PROVISIONS 1 LS 1,000.00 1,000.00 2.25-1 HAUL ROUTES 1 LS 1,000.00 1,000.00 2.26-1 CONTRACTOR'S SITE 1 LS 1,500.00 1,500.00 2.36J PRIVATE UTILITY GONSTRUCTION 1 LS 1,000.00 1,000.00 2.36K ELECTRICAL SERVICE MODIFICATIONS 1 LS 7,500.00 7,500.00 41-3 CLEARING 1 TREE 250.00 250.00 41-4 GRUBBING 1 TREE 250.00 250.00 43-1 SAWING BITUMINOUS PAVEMENT 306 LF 3.00 918.00 43-2 REMOVE BITUMINOUS PAVEMENT 149 5Y 5.00 745.00 51-1 GOMMON EXCAVATION 1,717 CY 3.25 5,580.25 51-2 SUBGRADE EXCAVATION 1,200 CY 3.25 3,900.00 51-4 GRANULAR MATERIAL (CV) 1,760 CY 10.00 17,600.00 51-7 WATER 8D MGAL 15.00 1,200.00 51-8 CALCIUM CHLORIDE SOLUTION 1,000 GAL 2.OD 2,000.00 51-9 TOPSOIL PLACEMENT, 6" THICK 2,000 SY 1.00 2,000.00 62-1 48"CLASS 3 RC PIPE 40 LF 125.00 5,000.00 ~2-2 60" GLASS 3 RC PIPE 32 LF 160.00 5,120.00 62-3 48" RC PIPE APRON 2 EA 1,250.00 2,500.00 fit-4 60" RC PIPE APRON 2 EA 1,600.00 3,200.00 62-5 GRANULAR MATERIAL (CV) 100 CY 10.00 1,000.00 62-6 AGGREGATE BEDDING (CV) 100 CY 16.00 1,600.00 66-1 6" PERFORATED PVC SUBDRAIN 230 LF 10.00 2,300.00 66-2 6" NON-PERFORATED PVC PIPE 50 LF 10.00 500.00 66-3 6" PVC INSPECTION TEE 3 EA 150.00 450.00 72-1 4" AGGREGATE SURFACE, CLASS 1 5,361 SY 2.00 10,722.00 72-2 6" AGGREGATE BASE 8,345 SY 3.00 25,035.00 75-2 FILTER FABRIC 8,101 SY 1.00 8,101.00 82-1 WEARING COURSE MIXTURE 275 TN 35.00 9,625.00 82-2 BINDER COURSE MIXTURE 275 TN 35.00 9,625.00 82-5 81TUMINOUS MATERIAL FOR MIXTURE 35 TN 150.00 5,250.00 82-6 BITUMINOUS TACK COAT 300 GAL 2.00 600.00 87C-1 BITUMINOUS CONTROL JOINT 481 LF 5.00 2,405.00 105-1 PAVEMENT MARKING (REFLECTORIZED) 1 LS 2,500.00 2,500.00 105-3 PAVEMENT MARKING (REFLECTORIZED) 50 SF 5.OD 250.00 109-1 REGULATORY SIGN TYPE R7-1, 3D" x 30" 1 EA 250.00 250.00 109-2 REGULATORY SIGN TYPE X4~L, 12" x 36" 4 EA 200.00 800.00 109-3 REGULATORY SIGN TYPE X4-4R, 12" x 36" 4 EA 200.00 800.00 111-1 SEEDING, CLASS 1 1 AC 2,000.00 2,000.00 111-2 SODDING 1,300 SY 2.00 2,600.00 111-3 WATER 80 MGAL 15.00 1,200.00 112-1 SILT FENCE 1,800 LF 2.00 3,600.00 13-1 RIPRAP, CLASS 2 30 CY 50.00 1,500.00 113-2 GRANULAR FILTER 15 CY 25.00 375.00 TOTAL $ 165,351.25 Page 1 of 1 J~1 RESOLUTION NO. 12372 • RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT LETTING NO. 1D PROJECT NO. D4-12 WHEREAS, pursuant to a resolution of the Council adapted April 13, 2D04, the Director of Engineering has prepared a report with reference to the improvement of Hutchinson Municipal Airport by construction of NAVAID Service Road and Apron/Taxilane Improvements by the construction of clearing and grubbing, common and subgrade excavation, granular material and gravel placement, storm sewer, bituminous base/binder/wear, signing and appurtenances, and said report was received by the Council on April 13, 2D04; and WHEREAS, this property affected by this improvement is owned by the City of Hutchinson and therefore no public hearing is required. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements to the Hutchinson Municipal Airport in accordance with the reports, at an estimated total cost of the improvement of $220,OD0.00. 2. The public hearing for said improvement is hereby waived. u Adopted by the Hutchinson City Council this 13th day of April 2D04. Mayor City Administrator ~C ~~ RESOLUTION NO. 12373 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 10 PROJECT NO. D4-12 W HEREAS, a resolution of the City Gouncil adopted the 13th day of April, 2D04, waived the public on the improvement of Hutchinson Municipal Airport by construction of NAVAID Service Road and Apron/Taxilane Improvements by the construction of clearing and grubbing, common and subgrade excavation, granular material and gravel placement, storm sewer, bituminous base/binderlwear, signing and appurtenances. NOW THEREFORE, BE IT RESOLVED eY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 13th day of April, 2004. 2. John P. Rodeberg is hereby designated as the Engineer far this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 13th day of April 2004. Mayor Clty Administrator 5~: RESOLUTION NO. 12374 ® RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 10 PROJECT NO. 04-12 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of Hutchinson Municipal Airport by construction of NAVAID Service Road and ApronlTaxilane Improvements by the construction of clearing and grubbing, common and subgrade excavation, granular material and gravel placement, storm sewer, bituminous base/binder/wear, signing and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifcations, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 1 X30 pm on Friday, May 14th, 2004, at which time they will be publicly opened in the Gcuncil Chambers of the Hutchinson Gity Center by the City Administrator and/or Director of Engineering, will than be tabulated, and will be considered by the Council at 6:00 pm on Tuesday. May 25th. 2004 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will ba considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Wutchinson City Council this 13th day of April 2004. Mayor City Administrator r] r. 5~ ~~ PUBLICATION NO. 7176 ADVERTISEMENT FOR BIDS LETTING NO. 10 PROJECT Np. 04-12 Hutchinson, Minnesota TO WHOM IT MAY CONCERN: Dated: April 13, 2004 Protect Location: Hutchinson Municipal Airport Project Name: 20D4 Capital Improvement Program Letting No.: 10 Project No.: 04-12 Receive Bids Until: 1:30 PM on May 14, 2004 8Id Opening: 2:00 PM on Friday, May 14th, 20D4 Sealed Bid Proposals for work indicated below at the Hutchinson Municipal Airport, McLeod County, Minnesota, will be received at the Director of Engineering/Public Works office in the Hutchinson City Center, 111 Hassan Street, Hutchinson, MN 55350 until the date and hour indicated above. The bids will 6e opened and read aloud in the City Council Chambers in the City Center at 2:00 PM, on the same day. The work, in accordance with drawings and specifications prepared by TKDA, 1500 Piper Jaffrey Plaza, 444 Cedar Street, St. Paul, Minnesota 55101-2140, consists of the following: This project consists of the construction of an aggregate NAVAID Service Road and ApronfTaxilane Improvements by the construction of clearing and grubbing, common and subgrade excavation, granular material and gravel placement, storm sewer, bituminous base/binderlwear, signing and appurtenances. . Major items of work are as follows: Miscellaneous Removals Remove Bituminous Pavement 200 SY Excavation 3,OD0 CY Granular Material 1,D00 CY RCP Storm Sewer and Culvert 80 LF 6" Aggregate Base 9,000 SY 4" Aggregate Surfaee fi,ODO SY Filter Fabric 9,ODD SY Bituminous Mixtures 600 TN Pavement Marking 1 LS Regulatory Signs 10 EA Turf Establishment 3 AC Bid Proposals shall be submitted on forms furnished for that purpose. Consistent with Minnesota Statutes Sections 363.073 and §473.144, the City of Hutchinson) may not accept a bid or proposal for a contract or execute a contract in excess of $100,000 with any business unless said business is in compliance with certain requirements concerning affirmative action plans. Evidence of compliance must be submitted within two (2) City business days following opening of bids. Bids will be considered non-responsive if the compliance requirements are not met. Compliance requirements are outlined in this project specification. NONCISCRIMINATION IN EMPLOYMENT . Refer to Contract and Labor Provisions in the specifications for requirements. A site visit can be arranged by contacting the Airport Manager, John Olson, at 320-234-4473. Nvtive of Call for Bids -1- 12535-02 ~ / l ~..) . NOTICE OF REQUIREMENTS FOR AFFIRMATIVE ACTION TO ENSURE EQUAL EMPLOYMENT OPPORTUNITY The bidder's attention is called to the "Equal Opportunity Clause" and the "Standard Federal Equal Employment Opportunity Construction Specifications" set forth herein. The goals and timetables for minority and female participation, expressed in percentage terms for the contractor's aggregate workforce in each trade on all construction work in the covered area are as follows: Timetables Goals for Minority Goals for Female Participation Upon publication Participation in Each Trade Participation in Each Trade until Further notice State 1.8% State 9.4°I° Federal 0.85'° Federal 6.9°~ These goals are applicable to all the contractors' construction work (whether or not it is Federal, or Federally assisted) performed in the covered area. If the contractor performs construction work in a geographical area located outside of the covered area, it shall apply the goals established for such geographical area where the work is actually performed. With regard to this second area, the contractor also is subject to the goals for both its Federally involved and non-federally involved construction. Tha contractor's compliance with the executive order and the regulations in 41 CFR Part 60-4 and Minnesota Statutes Section 473.144 and Minnesota Rules, Part SD00.3520 shall be based on its implementation of the Equal Opportunity Clause, specific affirmative action obligations required by the specifications set forth in 41 CFR 60.3 (a) and Minnesota Rules, Part 5000.3540, and its efforts to meet the goals. The hours of minority and female employment and training must be . substantially uniform throughout the length of the contract, and in each trade, and the contractor shall make a good faith effort to employ minorities and women evenly on each of its projects. The transfer of minority or female employees or trainees from contractor to contractor yr from project to project for the sole purpose of meeting the contractor's goals shall be a violation of the contract, the executive order, the regulations in 41 CFR Part ti0-4, Minnesota Statutes Section 473.144 and Minnesota Rules, Part 5000.3520. Compliance with the goals will be measured against the total work hours performed. 3. The contractor shall provide written notification tc the Director, OFCCP, and the Compliance Division of the Minnesota Department of Human Rights, within ten working days of award of any construction subcontract (in excess of $10,000 for OFCCP reporting) at any tier for construction work under the contract resulting from the solicitation. The notification shall list the name, address and telephone number of the subcontractor; employer identification number of the subcontractors; estimated dollar amount of the subcontract; estimated starting and completion dates of the subcontract; and the geographical area in which the subcontract is to be performed. 4. As used in this notice, and in the contract resulting from this solicitation, the "covered area" is McLeod County. BID SECURITY Each bid proposal shall be accompanied by a "laid Security" in the form of a certified check made payable to the City of Hutchinson in the amount of not less than 55'0 of the total bid or a surety bond in the same amount payable to the City of Hutchinson, with the surety company thereon duly authorized to do business in the State of Minnesota, such Bid Security tc be a guarantee that the bidder will not, without the consent of the Gity, withdraw his bid for a period of fi0 days after the opening of bids, and if the successful bidder, will enter into a contract with the City of Hutchinson, and in connection therewith, give Public Contractor's Bond as required by law and on forms as furnished to him by the Gity; and the amount of the certified check will be retained or the bond enforced by the City in case the bidder fails so to do. Notice of Call for Bids -2- 12535-02 J /- \ l ~J\ The Bid Security of the three lowest bidders will be retained until the contract is executed, but in no event longer than 60 days, provided that the Bid Security of the lowest responsible bidder shall be retained in any event until the contract is executed and Public Contractor's Bond furnished as herein provided. No bidder shall, without the consent of the City, withdraw his bid for a period of 60 days after the date for the opening thereof. The bid of the lowest responsible bidder will be accepted on or before the expiration of 60 days after the date of the opening of bids, the City, however, reserving the right to reject any or all bids. AVAILABILITY qF CONSTRUC710N DOCUMENTS Plans and specifications are on file far inspection at the office of the Director of Engineering/Public Works, Wutchinson City Center, 111 Hassan St SE, Hutchinson MN 55350; at the office of TKDA,1500 Piper Jaffray Plaza, 444 Cedar Street, St. Paul, Minnesota 55101-2140; at the St. Cloud, Willmar, Mankato, Minneapolis and St. Paul Builders Exchanges, F.W. Dodge Corporation, Construction Market Data; NAMC-UM Plan Room. Bidders desiring drawings and specifications for personal use may secure a complete set from: TKDA 15D0 Piper Jaffray Plaza, 444 Cedar Street St. Paul, MN 55101 Phone - 651-292-4400 -Fax. 651-292-0083 Make checks payable to: TKDA • Deposit per set (refundable): $30.00 Requests for mailing sets will be invoiced for mailing charges. Deposit will be refunded upon return of drawings, specifications and addenda in good condition within ten (10) days of opening of bids. Dated at Hutchinson, Minnesota, the 13~h day of April, 2004. CITY OF HUTCHINSON, MN Gary D. Plotz, City Administrator PUBLISHED IN THE HUTCHINSDN LEADER ON THURSDAY, APRIL 22ND, 2004 AND THURSDAY, APRIL 20TH, 2004 AND IN THE CONSTRUCTION BULLETIN ON FRIDAY, APRIL 23RD, 2004 AND FRIDAY, APRIL 30TH, 2004. r~ ~~ Notice of Call for Bids -3- 12535-02 ~ /-`~ • RESDLUTION NO. 12375 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING N0.3 PROJECT NO. 04-03 W HEREAS, a resolution of the City Council adopted the 23rd day of March 2004, fixed a date for a Council Hearing on the improvement of Jefferson Street SE from Jefferson Court SE to Toronto Avenue by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail, street lighting and appurtenances. NOW THEREFORE, 8E IT RESOLVED l3Y THE CITY GOUNCIL OF THE CITY OF HUTGHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adapted the 23rd day of March, 2004. 2. Jahn P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 13th day of April 2004. ~1 LJ Mayor City Administrator c~~.~~ RESOLUTION ND. 1237fi RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND APPROVAL OF SUPPLEMENTAL AGREEMENT LETTING NO.3 PROJECT N0.04-03 WHEREAS, the Director of Engineering has prepared plans and specifications far the improvement of Jefferson Street SE from Jefferson Court SE to Toronto Avenue by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail, street lighting and appurtenances, and WHEREAS, this project is being added to Letting No. 5/Project No. 03-12 from last year by Supplemental Agreement and will utilize those bid prices. NOW, THEREFORE, BE IT RESOLVED eY THE CITY COUNCIL OF THE GITY pF HUTGHINSON, MINNESOTA: 1. Such plans and specifications, acopy of which is attached heretc and made a part hereof, are hereby approved. 2. The Director of Engineering is hereby authorized to enter into a Supplemental Agreement for said improvements. • Adopted by the Hutchinson City Council this 13th day of April 2004. Mayor City Administrator r~ L J c.o cad • RESOLUTION NO. 12377 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING N0.4 PROJECT NO.04-04 C~ r~ ~~ W HEREAS, a resolution of the Gity Council adopted the 23rd day of March 2004, fixed a date for a Council Hearing on the improvement of 5th Avenue SE/Industrial Park from Railroad Crossing to the East Approx. 1,000' by construction of storm sewer, lift station, forcemain, sanitary sewer and services, watermain and services, restoraticn and appurtenances. NOW THEREFORE, BE IT RESOLVEp BYTHE GITYCOUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 2004. 1. Such improvement is hereby ordered as proposed in the resolution adopted the 23rd day of March, 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 13th day of April 2004. Mayor City Administrator ~~h~ RESOLUTION N0.12378 • RESOLUTION APPROVING PLAN5 AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR 61pS LETTING NO. 4 PROJECT NO. D4-04 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of 5th Avenue SE/Industrial Park from Railroad Crossing to the East Approx. 1,000' by construction of storm sewer, lift station, forcemain, sanitary sewer and services, watermain and services, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BYTHE GITYCOUNCIL OFTHE CITYOF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, acopy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 2:00 pm on Friday. Mav 14th. 2004, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator andlor Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, June 8th, 20D4 in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questicned during consideraticn of the bid will be given an opportunity to address the Council pn the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinsgn far 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 13th day of April 2004. Mayor City Administrator • (~ (h~ PUBLICATION NO. 7177 ADVERTISEMENT FOR BIDS • LETTING N0.4 PROJECT NO. 04-04 Hutchinson, Minnesota TO WHOM IT MAY CONCERN: Dated: April 13, 2004 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Office of the City Administrator, 111 Hassan St SE, Hutchinson MN, until 2:00 Pm on Friday, May 14th, 2004, forthe making of the following described improvement 5th Avenue SE/Industrial Parkfrom Railroad Crossing to the East Approx. 1,000' by construction of storm sewer, lift station, forcemain, sanitary sewer and services, watermain and services, restoration and appurtenances under Minnesota Statutes, Chapter 429 all in accordance with the Plans and Specifications on file in the Office of the Director of Engineering. Immediately following expiration of the time for receiving bids, the City Administrator and Director pf Engineering will publicly open bids, in the Council Chambers of the Hutchinson City Center. The Council, will consider said bids at 6:00 pm on Tuesday, June 8th, 2004, in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: ITEM UNIT UANTITY All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid. All checks or bid bonds will beheld for sixty-five (65) days or until a contract is signed. Subsequent to that time, all non-forfeited checks or bid bonds will be returned to the bidders. The minimum wage rate per hour to be paid for each classification of work shall be the local prevailing wage rate including fringe benefits as defined in Minnesota Statute. All bids shall also be accompanied by the required Insurance Certificates as noted in the specifications and Certificate of Compliance with the Minnesota Worker's Compensation Law. Bids shall be directed tp the Director of Engineering, securely sealed and endorsed upon the outside wrapper "LETTING NO.4lPROJECT NO. 04-04". • The City Council reserves the right to reject all bids and to waive any informalities and irregularities. c~~~7~ PUBLICATION NO. 7177 LEtTING N0.4 . PROJECT NO. 04-04 PAGE 2 Gvpies of the Plans, Specifications and Proposal Forms are on file and are available from the HUTCHINSON CITY CENTER, ENGINEERING DHPT., 111 HASSAN STREET SE, HUTCHINSON MN 55350, and will be furnished on request tv any prospective bidder u ^ oavment of $53.25 Per set (NON-REFUNDABLEI. The successful bldderwlll be furnished free of charge, additional adequate number of specifications. Gary D. Plotz, City Administrator PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, APRIL 22ND, 2004 AND THURSDAY, APRIL 29TH, 2004 AND IN THE CONSTRUCTION BULLETIN ON FRIDAY, APRIL 23RD, 2004 AND FRIDAY, APRIL 30TH, 2004. C~ ~(.-~~ C7 C~ C DATE: April 9, 2004 Hutchinson City Center 111 liusaun Street SE Ilutehinwn, MN 55350.2522 320.587.5151/Fex 320-2340.260 TO Mayor and City Council FROM: John Radeberg, Director of Engineering/Public Works RE: Letting No. 6/Project No. 04-06 & 04-07 Echo Dr SE & Echa Cir SE Public Hearing - 04/13/2004 Due to the rescheduling of the Neighborhood Meeting, the Public Hearing on the above-referenced project will be continued to the April 27th, 2004 Council Meeting. Printed on rccyclcd paper - c~C~~ C~ DEVELOPMENT AGREEMENT Mark E. Fratzke Manufactured Home Park CITY OF HUTCHINSON, MINNESOTA 'X'i~iS AGREENik;NT, made and entered into the day and year set forth hereinafter by Mark E. hratzke, Fee Owner, hereinafter called the "Developer' ; and the City of Hutchinson, a Municipal Corporation in the County of Mci,cod, State of Minnesota, hereinafter called the "City' ; W11'NESSETH: WHEREAS, the Developer is the owner of property situated in the County of McLeod, State of Minmesota, which is described as Follows: City PiD 36-117-30-01-0030 County PID 230366500 710 North High Drive NW, Hutchinson, MN 55350 Short legal: N515' OF NE 1/4 NE 1/4 F,X W207.81' & EX E435', 5EC 36-117-30 (8.00 ACRES) WHEREAS, it is acknowledged that the property includes a Manufactured Home Park that has been served by a privately owned and maintained septic system, and; WiiF.REAS, it is acknowledged that a visible failure of the septic system occurred in early 2004, and; WHEREAS, the Minnesota Pollution Control Agency (MPCA), the Mcleod County Envirorunentalist and the City of Hutchinson have been working with the Developer to eliminate the discharge of the septic system into the South Fork of the Crow River and meet local, regional ,state and federal regulations in the most prompt and feasible manner, and; WHEREAS, it was found that the most feasible solution was to construct a private lift station (grinder) and a force main from the noted property to the municipal sanitary sewer system located to the east of the property. F~ehke DA- April 13. 2004 - PaOB 1 g (~~ . NOW, THEREIIORF„ iT IS HEREBY AGREED AS FOLLOWS: I . The Developcr is required to obtain and pay for all permits required Cor this work, including all MPCA, City and County permits. These will include all permits necessary to extend sanitary sewer improvements and cotmect to the city mmticipal sewer system, work in the County right-of--way, and properly abandon the existing septic systcm. 2. The Developer understands that obtaining these permits will require the completion of a review by a Professional (Licensed) Civil F.,ngineer. It is understood by the City that the Developer will complete and pay for this work in conjunction with SEH Consulting of Gaylord. 3. The construction work shall be completed by 7uul Contracting or their subcontractors aRer receipt of all required permits. 4. The Developer shall obtain azid pay for permits to install a water meter at the property to appropriately measure the use of the sanitary sewer system. 5. It is agreed and understood that this construction is of a temporary, emergency nature only, and the systcm will he rcmovedand/or properly abandoned after extension ofmunicipal sanitary sewer services to the site. 6. The City has agreed to waive Sewer Availability Charges (SAC) on the property until a permanent connection is made to the City's municipal system. At the time of the permanent connection, SAC fees maybe applicable. 7. The service line requires an easement after it is constructed (within 30 days) on the property to the east: E435' OF N515' OF NE 1/4 NE 1/4 SECTION 3fi. 8. The Developer hereby understands that the future improvements to the site may include assessments to the subject property. A separate document must be executed providing if the improvements will be completed by the City or by the Developcr. 9. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. l0. It is understood and agreed that the Developer shall record this agreement at the McLeod County Recorder's Office or McLeod County Registrar of Titles Office, and must be recorded and a certified copy of this agreement is provided to the City. The Developer shall pay all costs associated with said recording. i FrahkB OA-April 13, 2404 • PagB 2 ~ ~~~~ SIGNATURES r~ LJ • Mark E. Fratzke (Developer) Signature: Mark E. Fratzke Frinted Name S'L'ATE OF MINNESOTA The foregoing instrument was acknowledged before me this day COi71YTY OF of , 2004, by Mark E. Fratzke Notary Public, County, Minnesota My Commission Expires • APYKOVED BY THF. HUl'CIIINSON CITY COUNCIL 1'HE 13Th DAY OF peril , 2004. • CITY OF' IIUTCHINSON: MAKLIN TORGEKSON, MAYOK (;AKY D. FI,O'I'L,, CITY ADMINISTRATOR 91'ATE OF MINNE5O1'A The foregoing utstmment was acknowledged before me this day CO17N'1'Y OF of , 2004, by Marlin Torgersvn, Mayor, and Gary D. Plotz, Ciry Administrator of the City of Hutchinson. Notary Public, County, Minnesota My Commission Expires THIS INSTRUMENT WAS DRAFTED EY= Jobe P. Kodeberg, Director of Engineering/Public Works Julie Wischnack, AICP, Director of Platming/LoninglIIuilding Hutchinson City Center 111 Hassan Street SE Iutchinson, MN 55350-2522 (320-234-4209) G;\PLAN N I NG15u6dWisionl4greement512004VFratzke,doe Fetcke OA- Apol 13, 2004 - Page 3 ~ cad . APPLICATION FOR PUBLIC DANCE PERMIT FEE $50.Op Date:Submitted,(Mus.#:'hs'4 we.g s',~; rait':,ta~mc~ h ~I~i"t' _ ^F;dd~eS~~~k i ' , m ., M „ - 20 g3 l5 '::O~gariiz'a iorr'IVa'' ~ ZOU ~ ~cq FC S i °~Y'nd S~P~r~%j~~,p~~~~: ,3i,... ,~Y~±:,j (~9l~,u ;P,dd ;r ~i~ i~ `' f !; ' ;' ~''r1't°.~1~ n~ ~P~ ~ , ~~, ; y~- ,~ b?3~ ,,,~ r. ~ l' ~~~~, R7 2c7Y3 ~ 4;cSyU,•;n~' ym..Pr,lr{ 4polr;;iM1~dr~l~`~P~{"6 ~~ '~~ Lo~'af~4 [1~~~11]~h . ,_.~ ? , ~ UA un•~ ~9r~G lrrv ~ r1 ' ~ ~i " ~ ~ ~'~~r' ' ~ ; i~;„.~~ ~~ , ~,i'~'"F'~~j^~^ ;, ',,^a+„ /~-% ._I n~ ~ .. a ., ~ :G0 .~1idNi~a ., ,~' Ha'. , ;,,1'oc ''or~' b'e~an";, ~ , ,,,,.,,,„ .. ,r ..r~,~'. ~rM,;~~.;i~,~y;; a:...;;:.~,..,or,~~~ . . ' s the, a'ti' , ,~G~,,,y,,° ~ ,~ M?~d~E~{,' ',~~o!~~:~;~~~~'~~, ~ N'c,,r„,.',~G;;. ,,~~ W ~ ~~ n ' Wes No ~ , „ ~;o.na~„•: ~,~~~, ' :r~c;a, .r~~.,,~~.m~, n., , rr a'~ ,~~a:.: i ,., A.. . ,~,c,.X: ~W6~' ,t ~;, ~ '1"~" ~J'~ '~:.T Have'you"Fun dances "Irr~`ia~'~fi'ihson;ti~~f~r .,,,,, ~"~ ~; . ' ,u ~~;.;:~ Yes No , , , ~ • , Elsewhere'? "~y'; ~;i(`°:: es No Signature of Applicant • 09/99 r 7 ~~~) r- ~- r L~ Minnesota Department of Public Safety °~'~:::'° LIQUOR CONTROL DTVISiON ~~~ _ • .. 444 Cedar St./Suite 100E _ St. Paul, MN 55101-2156 - ~ (612)296-6439 TDD (612)282-6555 : ^) ~.. .. ~',~"~~' APPLICATION AND PERMIT FORA 1 TO 4 DAY TEMPORARY ON-SALI'~ LIQUOR LICENSE TYPh: C)R PRINT INFORMATION N OF ORGA ZATION ' 7 ast 9 DATE ORGANI%h:D /92/ TAX FXh:MI''I' N[IMBF,R 3i93~ S RF,F.'f D R~~yy-,,SS ~C~ ffve., ~•f CI ' ~ ST : ZIP CODE n. ~'53.5~ N ~ UP PEKS N MAKING', AYPL[CA'1TON l ~' E ' rite BUSINESS PHONE -.9i S HOME PHONE d .~6" -a5ti~ DA 'S LIQLJOR WILL BE SOLD (1 to 4 days) TYPE OF ORGANIZATION ~( p CLUB ^ CHARITABLE. ~ RIrLIGIOUS ^ OTHCRNONPROPIT ORC. NLZATIO O ICER'S ME ,Q nl ADI)Rh;55 ~~' °~. 7 G~-~Cf1m r ~~i 5,~~~D O AN ATION OFFICER'S NAME ~E -~ o ADDRESS ~~f a ic.~.~~nSrn SS35'a OR ANIZATION OFFICER'S NAME ADDRESS Locatton w re icense/wt11 be used. I an on oar area, doscri _ ~r ~ ~//C F Will the applicant contract fvr intoxicatiug liquor services? If xv, give the name and address of the Liquor licence pmvidmg thu service. Will the applicant carry liquor liability instvance? if so, the caTT~r' a namo and amount of cvverago. (NOTE: Insurance is not mandatory) L ra l.l~ SbD~ DAD / PCC'(.(,r'Cdryj[~ per- _,~ ,_„_ _~ APPRUVAL APPI.dCATION MUST 13E APPROVER BY CTFY OR COQNTY BEFORE SURMITTING't0 LIQUOR CONTROL CITY/COUNTY DATE APPROVED Cl'1'Y FEE AMOUNT LICENSE DATES DATE FEE PAID SIGNATURE CITY CLERK OR COUNTY OFFICIAL APPROVED LIQUOR CONTROL DIRECTOR NOTE: Do not separate these two parts, send both parts to the address above and the original signed by this division will he returned as the license. Submit tv the City or County at Mast 30 days before the event. PS-09079(8/95) ~c~) • ~~ cry o/ MEMQRANDUM POLICE 1 EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Lt. Dave Erlandson, Interim Chief GATE: April 6, 2004 RE: Storage Facility At the February 24~h City Council meeting, Sgt. Gifferson and I presented the Police Services' plans for the construction of a storage facility. All quotes far the project, with the exception of the asphalt, have been reviewed and purchase orders prepared. Purchase order numbers 16040 through 16047 total of the eight purchase orders is $126,724 require your approval. They are as follows: 16042 Construction labor 16043 Plumbing 16044 Masonry have been assigned to this project. The 34. Four of the eight purchase orders 16045 Construction Materials $27,888.00 $15,269.00 $21,320.00 $37,514.84 Police Services is requesting authorization to begin the process of erecting an "L" shaped, 3800 square foot storage facility. Sgt Gifferson, on behalf of Police Services, will be serving as the general contractor with employees from Police Services and Parks and Recreation providing construction services to reduce the overall cost of the building. Our construction timeline would be as follows: Excavation April 30 MasonrylPlumbing May 15 Exterior Construction June 30 Electrical June 30 Completion July 31 C~ I would respectfully request authorization to proceed with the project. Sgt. Gifferson and I will be attendance at the meeting to answer any questions you may have. 2004-01-0003 ~ ~~~ C~ Memo Tb: Mayor and Cit/y]~Council From: Jean Ward Y~~ ~~~ oats: antzaaa Y Re: HRA Board recommendation for City Council Resolution to Adopt approved uses far New Construction Revolving Loan Fund, HHPOP Affordability Gap Revolving Loan Guidelines and approval of the Habitat Garage Initiative Criteria as part of the Hutchinson Home Purchase Opportuntty Program (HHPOP) As you are all aware, the Hutchinson HRA has administered the Hutchinson Home Purchase Opportunity Program (HHPOP) to assist low and moderate-income homebuyers In purchasing newly constructed starter homes within the City of Hutchinson. Over 60 homebuyers have been assisted by HHPOP in Hutchinson. Over $6.8 million dollars have been used to develop owner occupied single- family homes in quality neighbonc~vds in Hutchinson. The Greater Minnesota Housing Fund, Building . Better Neighborhoods program is a funding source for the HHPOP program. The Building Better Neighborhoods program include strategies to reduce casts by using smaller lot sizes while adding value to the community with the following goals: • Create vital, well-planned neighborhoods • Increase production of attractive, affordable starter homes Minimize subsidies needed to create affordable homes • Help working families build equity Reduce home construction costs Encourage mixed-income developments by providing a range of housing types Work with local public offlcials to reduce barriers to affordable housing • Work cooperatively with communities to meet their housing needs The success of the HHPOP program, reaching homebuyers with incomes ranging from $18,500 up to $52,000, shows that Hutchinson as a progressive, growing community, needs work force housing. The resolution proposed will continue the HHPOP program in Hutchinson as well as allow the HRA flexibility in using revolving funds for the following purposes: homebuyer equity gap, acquisition of land, and as a source of construction financing. In addftion, affordability gap funding on a needs basis for Habitat homebuyers for the construction of a garage is proposed as part of the HHPOP umbrella, • depending upon availability of funds. Thank you for your consideration and support of the HHPOP program. °~ (~~ . Resolution No. 12382 Resolution Adopting Approval for uses of New Construction Revolving Loan Fund, HHPOP Affordability Gap Revolving Loan Guidelines and approval of the Habitat Garage Initiative General Criteria as part of the Hutchinson Home Purchase Opportunity Program (HHPOP) Whereas, the goal of the Hutchinson Home Purchase Opportunity Program (HHPOP) is to increase the supply of starter homes affordable to our workforce in a way that promotes the responsible development of attractive, livable neighborhoods; and, Whereas, the New Construction Revolving Loan Fund has a current balance of $117,505 due to loans that have been repaid as part of the 1999 SCDP New Construction Loan Equity Gap project; and, Whereas, the New Construction Revolving Loan Fund will continue to support the development of newly constructed modest single family homes within the City of Hutchinson for low and moderate income families; and, Whereas Habitat homes are newly constructed starter homes affordable to our work force that fit under the IIHPOP umbrella using funds from the Affordable Housing Fee account, • Now, therefore, be it resolved that the New Construction Revolving Loan Fund be used and prioritized as follows: Use as Affordability gap loan financing for low and moderate income families purchasing a newly constructed home in targeted areas. The two targeted sites are Rolling Meadows East and the HRA School Construction sites. All families assisted must meet incomes at or below 80% of Mcheod County median income adjusted for family size. Affordability gap ofup to $10,000 per homebuyer will be targeted to the Rolling Meadows East development and Affordability gap ofup to $35,000 per homebuyer will be allowed for the school construction project. Authorization is given to the Hutchinson HRA to amend guidelines, such as purchase price limits, affordability gap limits and income limits as needed. 2. Allow HRA to use funds to acquire land/property, pay assessments, prepare the site for development and install infrastructure improvements that will result in new housing construction development. 3. Allow the HRA to use the new construction revolving loan fund as 0% construction financing for the HRA school construction project. And, be it resolved that the General Criteria far the Garage Initiative for City of Hutchinson Habitat Homebuyers be approved. ~ ~~~ Adopted by the City Council this 13`h day of April, 2004. Marlin Torgerson Mayor ATTEST: Gary T7. Plotz City Administrator U C~ a c~~ Rolling Meadows - IncomelDemographics Log I~ C~ Closing Household 1st Mort ag ge Household Sia Household T e # Loan # 8700 Date 1/28/2000 Income 814 $28 (CA8A $85,055 e 1 yp Single Female 1 2 8702 8 03 3!16/2000 3)30/2000 , _ 532,694 $22 078 5113,825 $93,425 1 1 Single Male Single Female 3 7 , _ Mal l 4 8704 3/31/2000 $26,208 593,425 1 e Sing e _ _ 1 le Male Sin 5 B 7 8 9 10 11 ' 12 ~ 13 14 _ 8705 8708 8707 8708 8709 8713 871A XXXX 8718 8719 3/31/2000 _ 4/21/2000 4/28/2000 4/28/2000 5/24/2000 6/29/2000 6/29/2000 ~ 8/30/2000 8/18/2000 8/30/2000 9/2212000 $40,891 $213,000 $18,5170 $27,300 533,071 54.1,841 ~ _ $28,500 ? $31,210 $39,900 339 $30 $109,125 $96,750 50 $93,085 5113,625 _ $104,500 ~ _ $97,000 $109,125 _ $115,593 $113,825 $97,500 _ 2 ,. 1 1 1 4 1 ? 4 1 2 g Female Head Single Female Single Male _ Single Male Msle Head Single Male Male Head Male Head Single Male Female Head 15 "18 8721 8724 9/29/2000 _ 9129!2000 ~ _ , $43,68Q _ $22 280 $112,500. $85,345 _2 _ 2 Female Head _ 17 18 8725 8729 1/3/2001 , $22,880 _ $90,000 7 2 6 Male Head Male Head ~_ 19 20 21 __ 22 23 _ 8730 8731 8732 8733 8734 211/2Dn1 2!15/2001 4/27/2001 _5/31%2001 7/31/2001 $39,182 $24,423 $24,960 $28,00tl $29,224 05 $111, $89,500_ .. $95,000 $111,200 _ 2 8 1 4 _ Female Head Male Head . Single Male Female Head Male Head 24 - 8735 8/15/2001 $43,778 $122,100 _ 3 4 Male Head 25 2g )UOO( 8738 8 9/24/2001 _ 11/22/2001 12/28/2001 537,328 $27,811 $37 473 5108,700 _ $92,000 $104,400 3 3 Female Head Male Head 27 9 87 ~ 8740 __. 1!31/2002 , 745 $24 $109,400 9 Single Female 28 , le Head M 41 1/18/2002 384 $35 $94,250 4 a 29 30 87 XXXX _ 2/8/2002 , $33,278 5122,094 1 Single Male 8742 4/15/2002 $22,428 $83,000 1 Single Male 31 l H d 32 8744_ _ _7/17/2002 9/20/2002 531,751 852 528 _ $111,890 $104,750 2 3 e ea Fema MaIB Haad 33 ' 8746 XXXB 10/1/2002 , $34 905 $118,604 1 Single Male 34 35 36 37 8745 8747 8748 11/1/2002 3/28/2003 4/25/2003 , $33,380 .. 533,313 $25,480 _ _ $105,250 $101,000 _ $105,000 2 1 5 Male Mead Single Male Mate Head Tota l CA8A Funds 53,021,592 G:/HRA/1999 SCDP/Rolling Meadows GMHF Incomes Log ~ (~~ Professions of HHPOP Homebuyers Head of Household Located Teacher ~ _ Glencoe • Sales Representative -king Coca Cola St. Cloud/ Production Lead at HTI Hutchinsor A Packer at Impressions ,. ' '""" Engineer Tech atHTl 8 Fire hter ~ _ _ Hutcf Laborer at Plato Woodworkin~._ _ Plato Accountant at All5easons ~ Hutcl Assistant Manager at Papa Murphy's _ Hutct ly Concrete Accountant at Bauer Hu4c1 , at Carley Foundry bo L Blairn _ a rer Post Office Vparker & Gustomer Services at Hutch Bowl Hutcl at a Impiemem sealer __ uipment operator & farmer :enter Assistant nt for Fawcett You, ng & Associates m for Pipe Jaffra /y vet Technician Hutchinson Technician for Lester Building Sys Service Trace Production, Operator at HTI _ Electrician for RRod Portele Elechic Manager at Dominos Pizza & Carrier of Star Tribune Assistant Kitchen Mana eg r et lebees~ __ Construction Laborer .- News Room Office~Assistant at the Hutchinson Leader & Desk Clerk at Victorian Inn _ Mechanic at Car Tune Auto Center _ i~nAnr.r with Garaoe Door Service Inc. at PostDmce Woncer _ ~. NDT Technician at Conperheat ,._ Waftress at Bruces 7 West _~ Finandal Worker at McLeod County Social Servlces Assistant Director of Kids Incur op rated __ Deputy for Benton County Sheriff Department ,. Legal Secretary for Meeker County Attorney Office _. Truck Driver for Midwest As hp aR Corgi, _ General Laborer st a Creamery Builder _ _ -- Cashier _ - Customer Senrice Labor & Pizza Delive /Sellsry Bingo Sheets E.Prairte Hutchinson Glencoe Rosemount 30 out of the 60 HHPOF' Homebuyers work in Wutchinsan" "12 Homebuyers professions are not known ~ ~~J • Comparison of Local Dollars Allocated to Leveraged Dollars Allocated Local Participation $41,000 Downpayment Assistance - HRA $26,000 ECHO -City of Hutchinson $3,109 Soil Amendment -City Forestor ? Bond Interest Savings -City Total $70,109 Leverage Dollars to the Communit for Starter Homes $248,550 Infrastructure Loan to Developer -GMHF $387,500 Revolving Construction Loan -GMHF $150,000 Gap Loans to Homebuyer -GMHF $592,800 DTED Grant for Gap Loans to Homebuyer $5,372,493 Below Market Rate 1st Mortgages - CASA $160,500 Additional Gap Funds - HAF $61,125 Additional Gap Funds - HRA $2,080 Additional Gap Funds -ECHO Total $6,975,048 * Leveraged funds as of 4/15/2002 `~ Cc~ Hutchinson Home Purchase opportunity Program ~HHPOP} HHPOP Funding Homek~uyers Assisted in: Rolling Meado~~~s 37 Island Vie~~T Heights 24 Grand Total of 61 Homebu~ er Assisted CASA ^ DTED ECHO ^ HR.4 GAP ^ HAFIECL ^ GMHF 60 50 40 30 24 10 0 Tntal Funds Used for Each Program .-, r. Programs: CASA ECHO Dis. DTED HRA GAP HAF GMHF Gap Program Funds Request $5,947,7fi9 $2,080 $546,803 $fi4,125 $187,.ODU $59,220 * Data as Of 110112D(l4 Grand Total $6,8D6,99T # of Households HHPOP Application Checklist Garage Initiative Applicant Name(s): Closing Date & Location: SS#(s) Property Address: HRA Entry Cost Loan Materials Needed: 1. ^ HRA Application . 2. ^ Homebuyer Qualifier Worksheet 3, ^ 2 -Authority to Release Information Forms (One for the bank and one for HRA) 4. ^ Data Privacy Statement 5. ^ Underwriting Transmittal 6. ^ Good Faith Estimate 7. ^ Title Commitment and Title Insurance if required by first mortgage. 8. ^ Settlement Statement (HUD form) 9. ^ Photo Release Form 10. ^ Proof of Home Insurance & Copy of Home Insurance Fax Form 11 . ^ Purchase Agreement C~ G:/HRA/Ha6itat for Humanity/HHPOP Application Checklist (HfH) a C~~ CITY OF HUTCHINSON HHPOP PROGRAM Application for Habitat for Humanity 1. Name(s)First, Last & MI 2. Social Security Number(s) 3. Property Address 4. Phone/FAX 5. Closing Date & Location 6. Legal Description: 7. Age of Borrower(s): 8. Ethnicity: ^ Hispanic or Latino Years Marital Status: ^ Married ^ Not Married ^ Separated ^ Not I•Iispanic or Latino 9. Race: ^ American Indian/Alaskan Native ^ Asian ^ Black /African American ^ Native Hawaiian yr other Pacific islander ^ White 10. Household Size: Number of Adults Number of Children (under age 18) 11. ^ Habitat house located within the City of Hutchinson 12. Amount requested (up to $4,000 per home buyer) $ Crow River Habitat for Humani 13. Crow River Habitat for Humanity certifies that the above applicant is an approved Habitat for Humanity Homebuyer and that funds will be used for the construction of a garage within the City of Hutchinson. Crow River Habitat for Humanity, Executive Director Date IIvmebu er s 14. 'fhe above information is true and correct. I (We) acknowledge that a $100 processing fee is due to the IIRA at time of closing. Homebuyer Signature Date Co-Iomebuyer Signature Date Fax or Mail to: Hutchinson HRA, Judy Flemming l 11 Hassan Street SE, Hutchinson, MN 55350 ~ Fax: (320) 234-4240 G:U-IRA\Hahitat for Humanity~Entry Cost Assistance Application 2004 Revised 3/23/2004 G ~~~ lr 1 ~ ~ Hutchinson Housing & Redevelopment Authority Hutchinson Home Purchase Opportunity Program Homebuyer Qualifier Worksheet 1. Applicant(s) Name(s) 2. HOUSEHOLD SIZE #Over 18 #Under 18f 3. TOTAL Annual Gross Household Income Anticipated for the Next 12 Months Income reported from all household persons over a¢e 1 g intending to live in the new home, including any support income or Social Security for children. Use the following calculations for yearly income: • Waees pensions, annuities etc: Gross pay - weekly x 52, every 2 weeks x 26, twice a month x 24, monthly x 12 (use amount before deductions, include overtime, commissions, fees, tips, bonuses etc.) • Self Em ]o ment: Average of net income from last 2 years tax return Schedules C, E or P' • Rental: Net Rental Income (Monthly Rent x 12, deduct interest on mortgage, insurance, taxes & maintenance). The chart below may assist you in calculating rental duplex income. This chart will need to be adjusted accordingly if a triplex or fourplex is being financed. Rental Duplex income Calculation Monthly gross rent Less 1/2 PITT of projected mortgage Less 1/2 maintenance on entire building Subtotal Less vacancy factor from appraisal report (use 7% if not shown on appraisal) Monthly net rental income (include as income if this is a positive number. If negative, ignore. (Do not reduce income) • Social Securit Public Assistance Child Su ort Alimon Disabilit Unem to ment Retirement Worker's Com etc: Amount x Number of Payments per Year XEARLY Wage Income (#1 Wage Income (#2 Self Employment Interest Income Dividend Income Rental Income Child Support Alimony Social Security SSI Pension/Relire Disability Public Assistance Other (State What) Comments/Explanations TOTAL YEARLY INCOME Page I ~ ~~~~ 4. AFFORDABILITY CALCULATION a. Calculate maximum allowable monthly payment considering taxes and insurance using an Income/debt ratio of / _ $ er month (PITI). b. Maximum loan amount = $ with anincome/debt ratio of / (Min. Income/debt ratio of 28/36) a Input monthly payment using the following terms: Term of loan Years @ d. Type of Loan ^ Habitat ^ FHA ^ RI7 ^ Conventional [] VA ^ MCPP ^ CASA 5. HOMEBUYERS ASSISTANCE CALCULATION a. I5` Mortgage Allowed b. Buyer's Equity Contribution c. City of Hutchinson Garage Initiative (up to $5,000) d. TOTAL Funds Available to Harrower (add lines a ~) 6. ACQi11SITION COST a. Projected Acquisition Cost b. Financed PMI, MIP or VA Funding Fees c. Projected Closing Costs (Max 3.5%) d. Total Costs (add lines a - c) 7. DECLARATION OF UNDERSTANDING $ ad> O ~~ I/we understand that any purchase assistance estimated in this worksheet IS NOT a GiJARANT'EE of funding. Uwe understand that purchase assistance funding will based on need, completion of an application, verified information, verified eligibility, completion required home buying classes/and or counseling, participation 17om a lending institution and availability of funds. I/we declare that information presented in this worksheet is true and accurate to the best of my/our knowledge. Applicant G:/HRA/Helri[°[ for Hum°nity/qualifier worksheet 2004 Co-Applicant Revised 418(2004 Date Page 2 q ~~) Crow River Habitat far Humanity AUTHORITY TO RELEASE INFORMATION This is your authority to release information regarding my income, employment, bank accounts, outstanding debts including mortgages, and tv make other inquiries to support my application for an affordability gap assistance loan from the City of Hutchinson. You may make copies of this letter to distribute to any party with which l have a financial or credit relationship and that party may treat that copy as an original. Signature of Applicant Signature of Applicant C~ • G:HRA/HHPOP/Auhhotity to Release Information Date Date ~ ~~ HHPOP AUTHORITY TO RELEASE INFORMATION 1"his is your authority to release information regarding my income, employment, bank accounts, outstanding debts including mortgages, and to make other inquiries to support my application for an atTordability gap assistance loan from the City of Hutchinson. You may make copies of this letter to distribute to any party with which I have a financial or credit relationship and that party may treat that copy as an original. Signature of Applicant Signature of Applicant ~J • G:HRA/IIHPOP/Authority to Release [nformation Date Date <<~ • HHPOP PHOTO RF~FASE FORM i/We hereby give permission for the Iutchinson IIRA to takc photos of the property to be purchased with assistance From HHPOP, at the following location: Signature of Applicant Signature of Applicant C~ C~ G:HRA/HHPUP/Photo Release Form Hutchinson, MN. Daie Date ~ ~~~ DATA PRIVACY STATEMENT BE REAP BEFORE SIGNING AN APPLICATION FDRM • We are asking that you provide the information in the Rehabilitation Program Application Packet to determine if you are eligible to participate in the program. Your name, address and the amount of assistance you receive are considered public data under the Minnesota Data Practices Act. Other information that you provide for the Gap Assistance Program about you and your household is considered rivagted_ata. We will use your private data only when it is required for administration and management of the program. Persons or agencies with whom this information may be shared include: 1. Staff and other persons involved in program administration. 2. The local loan committee members who approve all applications. 3. Auditors who perform required audits of our programs. 4. Authorized personnel from the Minnesota Department of Employment and Economic Development and the U.S. Department of Housing and Urban Development or other local, state and federal agencies providing funding assistance to your loan. 5. Members of the local governing board for the purpose of addressing/resolving applicant complaints (as addressed in the policy and procedural manual). 6. Those persons who you authorize to see it. 7. Law enforcement personnel in the case of suspected fraud. • 8. Lending institution, agency, or party, where owner's match is to be obtained. We cannot release private data to anyone else or use the private data in any other way unless you give us permission by completing a consent form that is provided. Please keep in mind, however, that data must be released if required by court order, and in addition, your private data may be released if Congress or the Minnesota Legislature passes a new law that authorizes or requires such release of data. Applicant Date Applicant Date Minnesota law gives you important rights in regard to information maintained about you. These include: 1. The right to see and obtain copies of the data maintained on you, 2. Be told the contents and meaning of the data, and . 3. Challenge the accuracy and completeness of the data. To learn more about these rights, contact: Judy Flemming at (320) 234-4251. G:/HRA/HPOP/Data Privacy Notice ~ ~~~ ~ F aX to Home Insurance Company To: From: Fax: Pages: Phone: Date: Re: CC: m For Review D Please Comment ®Please Reply The following information is concerning the home insurance policy of: Name: Address: r1 Mortgage Position 1 First Mortgage - Name Address City, State Zip Code Phone # Position: City of Hutchinson mortgage: City of Hutchinson C/a Hutchinson HRA 111 Hassan Street SE Hutchinson, MN 55350 Phone: (320) 234.4251 Position: _ Mortgage: Name Address Ciry, State Zip Code Phone # G:/HRPJHabitat for HumenilyMome Insurance Faxsheet Hutchinson, MN 55350 4/1C2DO4 ~~-~~ CITY OP HUTCHINSON • SMALL CITIES DEVELOPMENT PROGRAM REVOLVING NEW CONSTRUCTION SINGLE FAMILY EQUITY GAP ASSISTANCE PROGRAM PROCEDURAL GUIDELINES PROGRAM OBJECTIVES FEDERAL OBJECTIVE: The primary objective is to provide financial assistance to law to moderate-income individuals who are ready to purchase new single-family housing. 2. SECONDARY IMPACTS: Secondary impact is to encourage the development of modest single- family homes within the City of Hutchinson. PROGRAM ADMINISTRATION GENERAL ADMINISTRATOR: The City of Hutchinson is contracting with the Hutchinson Housing & Redevelopment Authority (HRA). The Hutchinson HRA is responsible for all phases of the administration of this Small Cities Development single purpose program. The City of Hutchinson will be the Fiscal Agent and responsible for all financial and progress reports. The Hutchinson HRA will have principle responsibility for completion, development/submission AND amendments of all required pclicies and procedures. 2. FIELD ADMINISTRATOR: The Hutchinson HRA will be providing the field administration services. The Hutchinson HRA is responsible for program delivery including: determination of household eligibility, application completion and loan approval. The administration fee will be according to the HRA fee schedule available upon request from the HRA. • 3. FEDERAL COMPLIANCE: The City and the Hutchinson HRA will share responsibility to comply with Federal Regulations regarding the implementation and administration of this Small Cities Development Project. 4. DATA PRIVACY: Information on program Applicants shall be gathered and released in accordance with the Minnesota Data Practices Act. All information including names, addresses, income and income sources, assets and assets scurces, credit reports and financial reports will not be released without prior, written consent of the Applicant as specified by the ACT. The Data Release Form will be signed by the Applicant(s) and will inform the Applicant of what information will be released and to whom. Information will only be gathered and released for solely administrative purposes such as eligibility determination, administrative review, coordination and securing of leverage funds. Private information may be released to the following agencies or organizations: City Council of Hutchinson, the Hutchinson EDA, the Hutchinson HRA, Minnesota Housing Finance Agency, Rural Development, Lending Institutions, GMHF, DEED, and HUD. 5. EVIDENCE OF FRAUD: Any administering party participating in the Program shall refer evidence of fraud, misrepresentation, collusion or other misconduct on the part of the Applicant or contractors in connection with the operation of the Program to the State of Minnesota Attorney General for investigation and passible legal action. CONFLICT OF INTEREST 1. GENERAL CONDITIONS: No member of the governing body of the locality and no official, . employee, or agent of the local government, nor the Hutchinson HRA, who exercises policy decision-making function or responsibilities in connection with the planning and implementation of the program shall directly or indirectly benefit from this program. This prohibition shall qc~~ continue for one year after an individual's relationship with the local Government or the Hutchinson HRA ceases. Specific prohibitions are as follows: a. Program Participation: No member of the governing body of the locality, no official, employee, or agent of the local unit of government or the Hutchinson HRA, as defined above, shall accrue direct or indirect program benefits. b. Contractual Relationships: No member of the governing body of the locality, no official, employee, or agent of the local unit of government or the Hutchinson HRA, as defined above, shall obtain direct or indirect interest in any contract, subcontract, or agreement in any activity in this program that provides financial compensation for services. c. Prohibition Extensions: This prohibition extends to contracts or direct benefits in which a spouse, minor child or business partner may have personal or financial interest. 2. DETERMINATION OF CONFLICT OF INTEREST: When questions arise ar a situation is unclear an initial Opinion of Conflict of Interest shall be sought from the City Attorney. That Attorney's Opinion will outline areas that the situation is within or outside applicable Federal Regulations 24 CFR 570, Uniform Administration Requirements and State Statutes 412.311 or 471-87 through 471.89. The Attorney's Opinion shall 6e forwarded to DTED Staff, and at DTED's discretion, shall be forwarded to the Minnesota Attorney General for the State's Legal Opinion. HOUSEHOLD ELIGIBILITY 7. INCOME ELIGIBILITY: Th'e single-family development program is designed to be of 100% • benefit to households of low to moderate incomes. This target will be achieved by following the grass income limits as set by the Department of Housing and Urban Development for the Section t3 Existing Housing Program. Updated income limits, adjusted for family size, shall be used as HUD produces them. A current income guideline, demonstrating the effective date, shall be retained within the Hutchinson HRA files. One hundred percent of the homes receiving the affordability gap assistance will be below 80% AMI. 2. GROSS ANNUAL INCOME: Income for the purposes of this program shall 6e defined as gross annual income. Income includes, but is not limited to the following sources: a. Salary, commissions, bonuses and tips; b. Interest earned and dividends c. Annuities and pension payments; d. Rental property income (gross rents received minus mortgage interest, insurance, property taxes, maintenance and utilities paid 6y the landlord); e. Estate or trust income; f. Gross annual income from self-employment shall be deemed to be the net profit from said self-employment. The Applicant in Schedule C, F, D, or E, Part III will declare income, as appropriate, of the United States Internal Revenue Service form 1040, or any other such schedule as may 6e hereafter promulgated, and will be averaged over two full years; g. Any public assistance including, but not limited to, GA, MFIP, 551 and Unemployment Compensation for all household residents; h. Social Security, including survivor benefits; i. Child support payments; j. Workers Compensation which replaces salary ar wage; • k. Capital gains will be averaged over atwo-year period as per the IRS Federal 1040 form. ~~~~ 3. EXCLUDED INCOME: Temporary, non-recurring or sporadic income shall not be considered as part of a household's annual income. That income will be as defined below, but is not limited to this list: a. A one time or sporadic gift. b. Income earned by children under 18 years of age. c. Payments for foster children. d. Medical expense reimbursements. e. Educational scholarships or student loans used for housing, tuition, fees, or books. f. Insurance lump sum payments or judgments for health, accident, worker's compensation and personal or property losses. Any interest income derived from such sources will be viewed as annual income. g. Hazard duty pay to a household member in the Armed Forces. h. A capital gain from the sale of a home. i A capital gain from the sell off of inventory from a business. j. Reimbursements for expenses. k. One time cash in on retirement benefits. 4. INCOME VERIFICATION: Income shall be verified in writing by a third party and for self employed applicants, the review of two years IRS Federal 1040 income tax forms. The following verification examples listed below are considered acceptable. a. An income verification sheet which is signed by a third party at the source of income; b. The previcus two years, signed, tax returns shall be placed in the file for all self employed Applicants, or when determined necessary to calculate income from business assets. Tax returns will used to calculate income under those conditions referenced above. All applicable schedules and attachments are necessary; c. Signed third party verifications from banks, savings and loans, insurance companies, and etc.; d. Such other written/printed verifications as deemed appropriate 6y Hutchinson HRA. e. Income documentation supplied by lender will be sufficient for application. '`" Income verification information that is more than one year old will not be considered current or valid and must be reverified. 5. ASSETS: There will be no fixed asset limitation associated with SCDP loans. There will 6e a liquid asset exemption of $5,000 per household. Any liquid assets in excess of $5,000 per household will be required to be used as defined below in 5(a). The area is primarily rural with the population being generally asset rich/income poor. Liquid assets shall be viewed as a potential loan leverage source. Asset information supplied by Lender will 6e sufficient for application. Assets shall be defined as falling into the following two separate categories for the purposes of this program: a. Liquid assets are those defined as cash on hand, deposits in savings or checking accounts (including joint accounts with children), money market accounts, cash value of securities which are nat retirement based such as stocks, shares in mutual funds, U.S. Savings Bands, etc Applicants selling a home in conjunction with the construction of a ~~~) single family home under the SCDP will be required to use the sale proceeds for one or more of the fallowing in order the qualify for the program: . 1. Cash Equity into the purchase of the new home 2. Payments to creditors to lessen debt load 3. Payments for judgement, collections, etc. b. Fixed assets are those that are vehicles, or any other material possession including real property, or any parcel of land not exceeding five acres. Other assets, which are defined as fixed solely for the purpose of the Program, include, but not limited to, farm equipment, boats, snowmobiles, all terrain vehicles, motorcycles, automobiles INGLUDING all household furnishings, and personal effects. 6. HOME STRETCW CERTIFICATION' Each household using the SCDP must have one Applicant complete Home Stretch, homebuyer-training program, prior tc making application to the Program. The Applicant must produce a certificate of completion. 7. DEMONSTRATION OF NEED: The Applicant must demonstrate a need for the SCDP financing. The Applicant must secure a primary, permanent mortgage for the maximum amount allowed for the underwriting criteria set forth for the mortgage product. The Applicant must next apply all other assets required by the Program, before accessing the SCDP funds, not exceeding the maximum loan limit. ELIGIBLE PROPERTIES 1. LOT SELECTION: Applicants may select a spec house or a lot targeted to be leveraged with the fallowing programs within the City of Hutchinson: Building Better Neighborhoods, CASA, School Construction Program or other home buyer initiatives identified and approved by the . HRA Board. 2. HOME CONSTRUCTION: Applicants are not limited to the size of the home to be constructed other than local zoning ordinances, lot size, affordability restriction, and maximum price limit restrictions. The Applicant may access any building method, such as modular or stick built, which is not limited by Iccal zoning ordinances. Homes constructed must meet all local building and fire codes in addition to those set forth by the State of Minnesota. 3. SPECULATIVE HOMES: The Applicant may purchase a speculative home constructed by the HRA, HRA School Construction Program or a private Developer. To be determined a speculative home, the home must be of new construction and never been occupied by a renter or homeowner in the past. The home must meet the maximum price limit set below. 4. MAXIMUM PRICE LIMIT: The total cost of construction (hard and soft costs) or the sales price of the home may not exceed the Greater Minnesota Housing Fund Acquisition Limit except for the HF2A School Gonstruction program, which may not exceed the CASA purchase price limits. 5. DEVELOPER/GENERAL CONTRAGTOR The Applicant will be solely responsible for researching the reputation and dependability of the Developer they choose. The Applicant is responsible for assessing the financial arrangement put forth in a contract with a Developer and is solely responsible for the contractual arrangement between themselves and the Developer. The Developer must hold a MN Contractor's License or 6e a School Construction project. 6. TARGET AREA: The location for construction must be located within the City of Hutchinson, targeted for leverage with the fallowing programs within the City of Wutchinson: Building Better Neighborhoods, CASA, School Construction Program or other starter home initiatives identified and approved by the HRA Board. ~ C~~ T. ELIGIBLE STRUCTURES: The property must be asingle-family home, single family detached or twin homes. . 8. OWNERSHIP REQUIREMENTS: It is expected that the Applicant will own the home either as sole ownership, tenants in common or in joint tenancy. 9. OCCUPANCY STANDARDS: The newly constructed home shall be the principal place of residence of the Applicant. The Applicant will make the property their primary residence within 60 days of completion. Failure tc meet occupancy standards will result in denial of application or repayment of the SCDP loan. 10. HOMEOWNER'S INSURANCE: The Applicant must carry current homeowner's insurance at the time of closing on the SCDP loan with replacement cost insurance coverage required. 11. DEFAULT AND BANKRUPTCY: Applicants shall not be eligible to receive SCDP funding if they are currently involved in foreclosure or bankruptcy proceedings. 12. FLOOD PLAIN: No housing units may be constructed within a 100-year flood plain. PROJECT FUNDING OWNER OCCUPIED PROGRAM DESIGN: The size of the loan will pe needs based determined by participating lenders and will be limited to a maximum of $10,000 except for the HRA School Construction Program which will be a maximum of $35,000, subject to availability of funds. 2, MAXIMUM FINANCING: The maximum SCDP loan amount extended to any Applicant shall not . exceed the limit set forth above for a dwelling unit. 3. FINANCING DEFINITIONSIREQUIREMENTS: The Hutchinson Small Cities Development Program (SCDP) Single Family Construction Program will entail a subordinate mortgage and note securing the amount of the SCDP funds. a. Deferred Loans: The mortgage used to secure the SCDP funds will be a 0°,b deferred loan. This loan is defined as a loan without interest or periodic payments which must be repaid in the event the property is sold, transferred, conveyed or ceases to be the borrower's principal place of residence, yr repaid upon full payment of the first, and second if appropriate, mortgage (s) established to purchase the property. b. Construction Financing: The Applicant must negotiate and secure their own construction financing to cover all costs of construction and soft costs during the construction phase. The construction financing can be rolled over into permanent mortgage financing. As a matter of course, the Applicant will need to cover the costs of transferring the Ict into their name prior to executing the construction financing. c. Leverage Funds: Leveraged funds under the SCDP will have five definitions; Minimum Gash Contribution: Applicants must contribute a minimum of $300 to the purchase of the home. Prepaid Home Insurance does not apply. Liyuid Assets: Applicants exceeding the liquid asset limit will be required to apply the assets in excess of $5,000 as equity into the home purchase as defined under Section • 5.A. Liquid Assets. These liquid assets must be verifiable and available at time of closing. ~~ <<~ Mort a e Financin :Applicants will be required to secure permanent mortgage financing from a participating HHPOP lender; generally a first, and possibly, second mortgage. Applicants will be required to secure the maximum limit of financing allowed under the ratios established by the mortgage product. Applicants may not look for financinc from lenders offering sub-prime loans. which nftar inrPrPSt ratPC and finannin~ Cash Eauitv: Applicants may at any time contribute cash equity into the project. However, if cash equity from the Applicant is required to meet financing totals, the cash must be escrowed with the permanent financing institution before construction can begin. All Applicants who receive proceeds from the sale of their current home and have elected to put the equity in the home (see Household Eligibility 5.a.1.) must escrow the funds with the lender before construction can begin. Land: Applicants who purchase their own lot within the target area will be able to apply the equity towards the purchase as allowed by the mortgage product. MARKETING GENERAL MARKETING: Eligible Applicants will be placed on a waiting list/reservation of funds list on a first come first serve basis, upon receipt of a reservation letter by a participating lender. 6. Issue press releases regarding funding availability both to local newspapers and to local radio stations. . 2. FAIR HOUSING/AFFIRMATIVE ACTION: It is the policy of the City of Hutchinson to work affirmatively to ensure that all persons regardless of race, creed, national origin, sex, martial status, age, handicap or reliance on public assistance shall be treated equally and fairly for purposes of this SCDP Single Family Development Program. APPLICATION AND APPLICANT SELECTION PROCEDURES APPLICATION PROCEDURES: Applicants will be selected for participation of the SCDP based upon 1) completion and acceptance of their application in accordance with program guidelines and 2) ability to secure the necessary leverage funds to finance the home. Applications will be placed on a waiting list on a first come, first served basis. The Hutchinson HRA begins accepting applications and assesses the preliminary eligibility of the Applicant upon receipt of the following information from the lender. a. Income eligibility of the Applicant for a SCDP loan. b. Home Stretch certificate verifying completion of the Home Stretch program c. Submit a purchase agreement or construction contract demonstrating tha total purchase price not to exceed the CASH purchase price limit and that the location of the home is within the City and is associated with a starter home initiative program. d. Completed Homebuyer Qualifier Worksheet, which shows the applicant is mortgage ready. e. Reservation letter by lender APPLICATION PROCEDURE FOR HUTCHINSON HOME PURCHASE OPPORTUNITY PROGRAM H( HPOP) • • Upon initial call-in or contact, homebuyers are informed of the Hutchinson Home Purchase Opportunity Program. Interested homebuyers are also instructed by the HRA to take the next q Cry Home Stretch class and to obtain a copy of their credit report to bring to the class. Interested homebuyers need to bring a copy of their credit report to class. Credit reports may be ordered from the following: Equifax Informatlon Service Center Experian National Consumer Assistance Center PO Box 740241 PO Box 949 Atlanta, GA 30374-0241 Allen, TX 75013-D949 1-800-685-1111 1-888-397-3742 www.eauifax.com www.exoerian.com • Homebuyer is instructed to meet with a participating HHPOP lender. • Lender will review HHPOP Guidelines • Lender will pre-qualify homebuyer for a specific first mortgage product and maximum loan amount and complete the Homebuyer Qualifier Worksheet. In addition, if the homebuyer qualifies for the any of the HHPOP funding programs the lender will request a reservation of funds from the HRA. A letter will be sent from the lender to the HRA requesting a reservation. • Upon receipt of the reservaticn letter by the HRA, the homebuyer will be placed on a waiting list/reservation of funds list, where funds will be reserved for up to 9D days. Homebuyers will complete the HHPOP application with the lenders. • The HHPOP lenders will request income information. Upon verification of income eligibility for the program and review and approval by HRA loan committee, a letter of reservation confirmation will be issued by the HRA to the HHPOP lender CONTRACTING PROCEDURES The contracting procedures defined below pertain to projects where the Applicant solicits a Developer to build a home to their own specifications. The use of the SCDP funds is also eligible for speculative homes already built within the target areas. Applicants purchasing speculative homes do not need to provide the following documentation: PARTICIPATING CONTRACTORS: All contractors participating in the SCDP must have a Contractor's Application on file at the Hutchinson HRA office. The Developer must provide documentation of its Minnesota Contractors License. 2. NEW CONSTRUCTION PURCHASE AGREEMENT: The Applicant must provide the Hutchinson HRA a copy of a signed contract with the Developer for the entire cost of the project. The contract will be a form approved by the Minnesota Association of RFJaLTORS, which will outline the terms far construction of the home. 3. CONTRACTOR NOTIFICATION: Upon construction financing closing, it is the responsibility of the Applicant to provide the Developer the issuance of a Notice to Proceed. 4. FAILURE TO 57ARTlCOMPLETE PROJECT: Upon notification of final acceptance into the SCDP Program or closing on the construction financing, whichever is later, the Applicant will have 45 days to submit a project start date to the HRA. If work has not begun within the time allotted, the Hutchinson HRA retains the right to withdraw the SCDP funds and apply the funds to the next Applicant. r~ L C~ _~ LdAN PACKAGES • 1. PROJECT PACKAGING: Upon completion of the full application and stabilization of project financing, the lenders will present the following information to Hutchinson HRA: a. Location of lot for construction or spec home (Purchase Agreement) b. Purchase price (Purchase Agreement) and/or Construction Contract c. Eligibility status of Applicant (Homebuyer Qualifier Worksheet) d. Projected acquisition, closing costs and total acquisition + closing costs (Homebuyer Qualifier Worksheet) e. SCDP loan amounUAffordability gap request (Homebuyer Qualifier Worksheet) f. Leveraged funds (Homebuyer Qualifier Worksheet) g. Lender letter of reservation of funds h. Miscellaneous information pertinent to the approval and completion of the project. 2. LOCAL REVIEW/APPROVAL PROCEDURE: The Hutchinson HRA staff will present to the HRA Loan Review Committee or designee as following: a. Each individual loan file will be presented to the HRA Loan Review Committee or designee for approval after the equity gap request has been submitted and the eligibility requirements have been investigated. The HRA Loan Review Committee or designee will also be presented with a Project Presentation Form that will discuss the project, but not divulge any information that would violate privacy requirements. b. The HRA Loan Review Committee or designee will sign the Project Presentation form and submit to the HRA Board for formal approval. 3. LOAN FILES: Hutchinson HRA, as the Field Administrator, shall maintain files on each Applicant throughout the duration of the program. Each Applicant's file shall include the following: a. SCDP Loan Application: This form will provide information relative to family size and composition, employment information, household income and assets, and Applicant affprdability. Verification of all income/assets. The Lead Paint Warning and Data Privacy Statement will be included in the application. The Lead Paint Warning will be signed by the Applicant attesting that they have read and understand the dangers associated with lead based paint; b. Third Party Income Verification: This form provides third party verification of an Applicants income. These forms shall be signed by a representative from the source of income; c. Income Tax Statements: Copies of the Applicant's income tax returns for the two preceding years, including all schedules for all self employed individuals or as needed for clarification of income; d. Leverage Funds Documentation; Escrow deposits, financing letters, etc.: will be retained in the file; e. Repayment Agreement: This form is the legal mechanism by which a Lien is placed against the improved property until the loan is repaid, with no interest, at the time of property ownership transfer; --~ f. Evidence of homeowners insurance; ~Cc~ g. Purchase agreement; . h. Photograph of property; i. Other Pertinent Information: Other information important to the approval and completion of the project. LOAN REPAYMENT & PROGRAM INCOME REPAYMENT PROCEDURES: In accordance with the mortgage document, the SCDP funds borrowed by the Applicant must be repaid in full if at any time: a. The property no longer is maintained as the Applicant's primary residence. b. Title to the property is transferred or conveyed to another party. c. The Applicant pays in full the first, or second if applicable, permanent mortgage. DENIALlCOMPLAINt/APPEALS PROCEDURES APPLICANT DENIAL PROCEDURE If a household's application is denied for any reason, a letter of denial will 6e sent to the household within 10 working days. The denial letter will clearly outline the reason for denial and inform the Applicant that an appeals procedure is available. 2. APPLICANT APPEAL PROCEDURE The appeals procedure is as follows: A. In the event of denial or a complaint, the applicant/complaint: 1. Will 6e informed of the appeal process. 7. Will be given a copy of the appeal process. . 3. Will be given a written notice clearly stating under what condition that the applicant was denied. B. The Appeal Process: The applicant who wishes to appeal the denial of benefits must submit their appeal within t4 days of receipt of denial in writing to the Hutchinson HRA, Housing Loan Coordinator. That appeal must state: a. The reason(s) far the appeal. b. Information that the applicant believes is pertinent to the appeal. 2. If the applicant is not satisfied with the decision of the Hutchinson HRA Housing Loan Coordinator, the Hutchinson HRA Housing Loan Coordinator may make an appeal in writing to the Project Director, within 14 days of decision. The Project Director shall review all written appeals with the Hutchinson HRA Loan Review Committee. 3. Further appeal may be made to the Hutchinson HRA Loan Review Committee by appearing in person before the committee. The Project Director shall respond to the applicant in writing within 15 working days of appearing before the committee: a. The results of the review b. An explanation of the findings AMENDMEN75. DIRECTIVES M These procedural guidelines may be amended or supplemented by the Wutchinson HRA. C:/H[L9/1999 SCDP/Revolving Equity Oep Laen nuidelims/Pmeedural Guidelines/March 29, 2004 ~ c~~ CITY OF HUTCHINSON IIHPOP FROGRAM . GARAGE INITLATIVE GF,NERAL CRITERIA The Hutchinson Home Purchase Opportunity Program (HHPOP), administered by the HRA was created in 1998 to assist low and moderate-income homebuyers In purchasing newly constructed starter homes within the City of Hutchinson. An additional goal of the program is to create attractive, livable neighborhoods in the community. As part of the HHPOP umbrella, affordability gap will be provided for building a garage for the Habitat homebuyer according to the following terms: 1. The funding source will be the Affordable Housing Fee account. Requests will be considered upon fund availability. Habitat for Humanity will verify availability of funds prior to construction of each house. 2. Affordability gap up to $5,000 per homebuyer, determined on a needs basis, will he structured as a 0% deferred loan due on sale or when borrower no longer occupies the property, refinances, or pays off the first mortgage. 3. The ITabitat home must be newly constructed within the City of Hutchinson. 4. The Crow River Habitat for Humanity will certify that the Habitat homebuyer is an approved Habitat homebuyer, will assist the homebuyer in the application process, and file all mortgage and repayment agreement documents and return to the HRA. 5. A $100 HRA processing fee will be assessed for staff time and preparation of documents. 6. Review/approval Arocedure: The Hutchinson HRA staff will present to the HRA Loan Review Committee or designee as following: a. Each individual loan file will be presented to the HRA Loan Review Committee or designee for approval after the loan request has been submitted and the eligibility requirements have been investigated. The HRA Loan Review Committee or designee will also be presented with a Project Presentation Form that will discuss the project, but not divulge any information that would violate privacy requirements. b. The HRA Loan Review Committee or designee will sign the Project Presentation Form and submit to the HRA Board For formal approval. 7. These general criteria maybe amended or supplemented by the Hutchinson HRA. . G IIRMIabitat far Elumanity/City of Hutchinson Uaragc Initiative/General Criteria ~~~~ Office of the Cif Attorney ~~..~. • In Hassan Street SE Hukhinson, MN 55350.2522 320-587-5Y51/F'ax 32D-2.74.4240 TO: Mayor & City Council FROM: Marc A. Sebora, City Attorney DATE: Apri18, 2004 SUBJECT: Long-Term Private Airport Flangar Leases As you may know, the Hutchinson Municipal Airport has far a long time had a waiting list from individuals to occupy the city-owned hangars at the municipal airport. There is currently a list of over a dozen names waiting for spaces on both the open and enclosed hangars that are at the airport. 7vhn Olson, Airport Manager, estimates that one hangar space every ten years becomes available. You can imagine how long it would take far the last person on the list to fmally get a hangar based on the space we currently have. The Airport Cormnission has been approached by individuals and companies inquiring into the feasibility of constructing private hangars on airport property. The Airport Commission has identified a location on airport property where private hangars could be located and, by all • esiirnates, this would greatly increase the utilixaHpn of the Hutchinson Airport for both individuals and businesses in our area. In addition, it has been determined by the courts that private hangars on municipal airports are subject to property taxes. (Wennberg, et al vs. Anoka County. 1996 WL 602 (Minn, Tax)) Mirmesota Statute §360.037, Subd. 4, authorizes municipalities to enter into leases with private parties for airport facilities for terms not exceeding 99 years. You may also remember that the Hutchinson City Charter generally prohibits the occupation ofcity-owned land for a tertn longer than 20 years. (Hutchinson City Charter, Section 10.02) However, this does not apply when "the City's authority is preempted by State or Federal law". (Iutchinson City Charter, Section 10.01) Following the generally accepted rules of statutory construction, when a Charter provision is in conflict with a state statute, the statutory provision prevails over the Charter prevision. Because the state statute aforementioned authorizes leases to private parties for up to 99 years on municipal airport land, that statutory provision prevails over our City Charter provision. Should you have questions concerning this, I would be happy to address them at the City Council meeting. n LJ Printed on recycled pnper - ~~ <<~~ ~~ RESOLUTION NO. 12381 RESOLUTION AUTIIORI7,ING i.ONG TF,RM PRIVATE HANGAR LF,ASF.S AT THE HUTCHINSON MUNICIPAL AIRPORT WHEREAS, city-owned hangar space at the Hutchinson Municipal Airport is filled to capacity and there exists a waiting list of prospective tenants to occupy these city-owned hangars; and, WHEREAS, John Qlson, Manager of the Hutchinson Municipal Airport, along with the Hutchinson Municipal Airport Commission, have been approached by several private individuals and companies interested in constructing private hangars at the municipal airport; and, WHEREAS, there is ample space at the Hutchinson Municipal Airport for the construction of private aircraft hangars; and, WHEREAS, these private hangars would he subject to city property taxes and thus would provide additional tax revenue; and, WHEREAS, long-term leases of the municipal airport property not tv exceed 99 years are . authorized by Minnesota Statute §360.038, NO'W, THEREFORE„ BF, IT RESOLVED BY THE CITY COUNCIL OF TIIE CITX OF HUTCHINSON: THAT the Hutchinson Municipal Airport's Commission and/or the Municipal Airport Manager may negotiate and enter into lease agreements with private individuals and entities for the construction and use of private hangars at the Hutchinson Municipal Airport For a time period not to exceed 99 years. However, the terms and conditions of such leases shall be approved First by the Hutchinson City Council before said leases take effect. Adopted by the City Council this 13`h day of April, 2004. Marlin Torgersou Mayor ATTEST: Gary D. Plotz City Administrator ~1 ~~~ ~~ LI C Hutchinson City Center ~. ~~~ ~, Ill HasSUU Rtreet tiN: Hukhinson, MN 5535U-2522 32U-S87.5151/Fax 320.234.4240 'T'O: Mayor & City Council PROM: Gary Plotz, City Administrator ~' .p• DATE: Apri19, 2004 SUBJECT: Request for Proposals -- Creekside Management Services As you recall, the Council authorized staff to obtain Request far Proposals for management services at the Creekside compost facility. In addition, Kay Peterson and Bill Arndt volunteered to review the proposals after they were received. One proposal has been submitted and Kay, Bill and I will be meeting on Monday, April 12, 2004, to review it. Following our review, a recommendation will be proposed to the Council at the meeting on April 13, 2004. Printed on recycle) prp~r- ~' (~~ Hutchinson City Center ~~ 111 naxean 9treel tiN: nulchinnnn, MN 55,15(1.2522 :4211-5%7-5151/Fag 32U•234-024U TO: Mayor & City Council ~~yyn FROM: Gary D. Plotz, City Administrator .PY~oC~~ SLTF3JFC"f: Recommendation for Management Services at Creekside Compost Facility DATE: April 13, 2004 A cornlllittee consisting of Kay Peterson, Bill Arndt and i rnet to review the proposals that were submitted in alrswcr to the Request for Proposals the City advertised for management services at the Creekside Compost Facility. The Request for Proposals was advertised, plus we direct mailed the advertisement to some interested parties. One proposal was received. The committee has reviewed the proposal, submitted by Steve Madson, pursuant to the Request for Proposals specifrcalinns. Steve has a degree in Business Administration and has served as the "acting general manager" of Creekside for the past three months. The committee feels that tae has the management ability, leadership capabilities and accounting background needed to perform the duties within the Request for Proposal. The rate of pay for this contract position is $31.00/hour for 175fi hours, projecting a total of $54,43fiA0. Mr. Madson will he responsible for the cost of general liability and workers compensation insurance coverage. The City will not he providing medical insurance (health, dental, life, etc.) as this is a contract for service position and not acity-employed position. The City also has a contract termination clause, cited within the Request for Proposals, to cancel the contract at any time, with or without cause, upon 30 days written notice. Based upon the above information, the Committee unanimously recommends authorization for entering into a contract for service with Steve Madsen for three years to provide Management services at Creekside Compost Facility. {'noted un re~y,~.leJ pnpcr - q ~~~