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cp04-27-2004 cAGENDA REGULAR MEETING - HUTCHiNSON CI'T'Y COUNCIL TUESDAY, APRIL 27, 2004 I . CAi,i. TO ORDER - 5:3D P.M. 2. INVOCATION - Rcv. lames Rainwater, Seventh Day Advcntist Church 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) RE('~ULAR MEETING OF APRIL 13, 2004 (b) BID OPENING MTNUTES OF APRIL 16, 2004 Activu - Mgtion to approve as presented 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PLANNING COMMISSION MINUTES FROM MARCH IG, 2004 2. HUTCIIINSON AREA HEALTH CARE BOARD MINUTES FROM MARCH 16, 2004 3. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM MARCH 16, 2UU4 4. CITY OF H[1TCHINSON GENERAL FTIND FINANCIAL REPORT FOR MARCH 2004 5. CITY OF HUTCHINSON TNVESTMEN'T REPORT FOR MARCH 2004 6. WAT.F,R,WASTEWATER, GARBAGE FINANCIAL REPORT FOR MARCH 2004 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUIUN FUR PURCHASE (c) PLANNING CUMM15510N ITEMS 1. CONSIDERATTON OF VARL4NCE REQUESTED BY MIKE CORCORAN TO PLACE HARDSURFACED PARKING UP TO TFTE FRUPERTY LINE LOCATED AT 934 HWY 15 SOUTH W1Tli STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12385) 2. CONSIDERATION OP CONDITIONAL USE PERMIT REQUESTED BY BRIAN PONATH TO CONSTRUCT ATHREE-PLEX WITH GARAGES LE55 TILAN 400 SQUARE FEET LOCATED AT 446 PROSPECT STREET NE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. T2386) 3. CONSIDERATION OF THREE-LOT PRELllV1INARY PLAT TO BE KNOWN AS MEADOW LINKS VIEW SUBMITTED BY BUTCT3 IIAUSLAI]EN, PROPERTY OWNER, WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTTON NO. 12387) CITY COUNCIL AGENDA --APRIL l7, 2004 4. CONSIDERATION OF VARIANCE REQUESTED BY KERRY KRUEGER TO REDUCE FRONT YARD SETBACK FROM 25 FEET TO 18.5 FEET BY REMOVING A 6' ?C S' NON- CONFORMING PORCH AND CONSTRUCTING AN 8' X 21' THREE-SEASON PORCH ONTO HOUSE LOCATED AT 545 ERIE STREET SE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12388) 5. CONSIDERATION OF CONDITIONAL USE PERMIT RE~UESTED BY HUTCHINSON MANUFACTURING TO CONSTRUCT TWO 40' X 8 ' POLE TYPE STORAGE BUILDINGS IN THE I/C DISTRICT LOCATED AT 720 HWY 7 WEST WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12389) 6. CONSIDERATION OF A LOT SPLIT LOCATED AT Ifi5 5~ AVENUE NW AS A~NIQ7UEUNFAVORABLE PLANNING COMMA SSOIO B RECOMMENDATI~ONN(ADOPT RESOLUTION NO. 12390) 7. CONSIDERATION OF FINAL PLAT TO BE KNOWN AS SOUTHPORT{ RIDGE SUBMITTED BY PARR DEVELOPMENT WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12391) 8. RECONSIDERATION OF PRELIMINARY PLAT/PLANNED DEVELOPMENT DISTRICT KNOWN A5 RAVENWOOD 5OUTH SUBMITTED BY ERUCE NAUSTDAL WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12354) (d) POLICE COMMISSION APPOINTMENT . (e) SENIOR ADVISORY BOARD APPOINTMENTS - Phylis Birkholtz to 2007 _ June Lyman to 2005 - john Lyman to 2005 - Lorraine ZaJicek to 2007 (Reappointment) (t) CONSIDERATION FOR APPROVAL OF AMENDED BYLAWS OF HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION (g) FIREWORKS TIO SELOL FIREWORKS IN THE WALMART PACRKING LOTENSE FOR TNT (h) CONSIDERATION FOR APPROVAL OF PARADE PERMIT FOR AMERICAN T,EGION/VFW ON MAY 31, 2004 (i) CONSIDERATION FOR APPROVAL OF THE PARKS/RECREATION/COMMUNITY EDUCATION DEPARTMENT SOLICITING BIDS FOR THE INSTALLATION OF NEW FLOORING AT THE RECREATION CENTER (j) COUR GRNOO~S, P~Oj ECT N0.04-OS (ROLLING MEADOWS EAST - WEST OF NEW GOLF - DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT - RECEIVAVG REPORT AND WAIVING HEARING ON IMPROVEMENT - ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS (k) LE ACCEPTING BID AND AWARDING CONTRAC & STRIPING PROGRAM) CITY COUNCIL AGENi?A -APRIL 27, 2004 (I) LETTING NO. 8, PROJECT NO. 04-09 (DALE STREET SW & BLUEJAY DRIVE SW IN RAVENWOOD WEST) - DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT - RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT - ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS Action -Motion to approve consent agenda 6. PUBLIC HEARINGS - 6:00 P.M. (a) LETTING NO.6, PROJECT N0.04-06 (ECHO DRIVE SE~AND 04-07 ECHO CIRCLE SE) - ORDERING IMPROVEMENT AND PREPARATION F PLANS SPECIFICATIONS - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTLSEMENT FOR BIDS Action -Motion to reject -Motion to approve (b) LETTING N0. 9, PROJECT NO. 04-10 (ARCH STREET TRAIL) AND 04-11 (BLOCK 7 DOWNTOWN ALLEY) - ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BID5 Action -Motion to reject -Motion to approve 7. COMMUNICATIONS RE UESTS AND PETITIONS 8. 9. NEW BUSINESS (a) REQUEST FROM PROPERTY OWNER - 35 WASIIINGTON AVENUE -STATE THEATER Action - (b) CONSIDERATION FOR APPROVAL OF REVISIONS Tp LIBRARY CUSTODIAN JOB DESCRIPTION Action -Motion to reject -Motion to approve (c) CONSIDERATION OF CALLING FOR A PUBLIC HEARING ON THE PROPOSED ADOPTION OF THE MODIFICATIONS TO THE TAX INCREMENT FINANCING PLANS FOR TIF DISTRICT NUMBERS 5, 6 AND 7 Action -Motion to reject -Motion to approve (d) CONSII]ERATION OF FINAL PAYMENT AGREEMENT FOR SOUTII AREA TRUNK SANITARY SEWER -PHASE 1 (LETTING NO. 1, PROJECT NO.00-O1) Action Y.. Motion to reject -Motion to approve (e) CONSIDERATION OF CONSULTANT CONTRACT WITH EARTHTECH FOR WATER CI7T COUNCIL AGENDA -APRIL 27, 2004 TREATMENT PLANT CONSTRUCTION Action -Motion to reject - Motion to approve (f) CONSIDERATION FOR APPROVAL OF SETTING INFORMATIONAL MEETING AT 4:15 P.M. ON MAY 11, 2004, TO DISCUSS THE LIQUOR STORE PROJECT Action -Motion to reject - Motion to approve 10. MISCELLANEOUS (a) COMMUNICATIONS 1. CONSIDERATION OF COUNCIL REPRESENTATNES FOR HIGHWAY 7 CONSTRUCTION STAGING WORKSHOF (FRIDAY APRIL 30, 2004, FROM 8:00 A.M. - 10:30 A.M.) Action - 2. CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR STAFF TO VISIT BIO-FILTRATION PLANT IN LAKE I3AVASU, ARIZONA Action -Motion to reject, Motion to approve 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS 12. ADJOURN 4 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, APRIL 13, 2004 1. CALL TO ORDER -- 5:30 P.M. Mayor Mar m orgerson ca e t e meeting to order. Members ppresent were Kay Peterson, Jim Haugen, Bill Arndt and Casey Stotts. Others present were Gary Plotz, City Administrator, Marc Sebora, City Attorney and John Rodeberg, Director ofEngineering/Public Works. 2. INVOCATION -Rev. James Rainwater, Seventh Day Adventist Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF MARCH 23, 2004 The minutes were approved as presented. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIltE DEPARTMENT MONTHLY REPORT FOR MARCH 2004 2. HUTCHINSON PUBLIC LIBRARY BOARD MINL1'fE5 FROM FEBRUARY 23, 2004 . 3. HUTCHINSON AIRPORT COMMISSION MINUTES FROM FEBRUARY 10, 2004 4. PARKS, RECREATION, COMMLTNTTY EDUCATION BOARD MINUTES FROM FEBRUARY 2, 2004 5. BUILDING DEPARTMENT MONTHLY REPORT FOR MARCH 2004 6. PIONEERLAND LIBRARX SYSTEM BOARD MINUTES FROM FEBRUARY 19, 2004 7. HUTCHINSON UTILITIES COMMISSION FINANCLAL REPORT FOR FEBRUARY 2004 8. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR FEBRUARY 2004 9. CITY OF HUTCHINSON GARBAGE, WATER, WASTEWATER FINANCLAL REPORT FOR FEBRUARY 2004 10. CITY OF HUTCHINSON GENERAL FUND FINANCIAL REPDRT FOA FEBRUARY 2004 11. CITY OF HUTCHINSON INVESTMENT REPORT FOR FEBRUARY 2004 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12379 -RESOLUTION FOR PURCHASE 2. RESOLUTION NO. 12380 -RESOLUTION AUTHORIZING EQUII'MENT DONATION . 3. RESOLUTION NO. 12383 -RESOLUTION TO LIQUIDATE SURPLUS PROPERTY 4. RESOLUTION NO.12384 - RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY `1 l~J CITY COUNCIL MINUTES -APRIL 13, 2004 5. CONSIDERATION OF PRELIMINARY PLAT, TO BE KNOWN AS SOUTHFORK RIDGE, REZONING TO R3 PDD AND PLANNED DEVELOPMENT DISTRICT WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (SECOND READING AND ADOPTION OF ORDINANCE NO. 04-371) G. CONSIDERATION OF REZONING PROPERTY FROM Rl TO Il REQUESTED BY TIIE HUTCHINSON EDA WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (SECOND READING AND ADOPTION OF ORDINANCE N0.04-373) (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A VARIANCE REQUESTED BY FLOYD SJOSTRAND TO REDUCE PARKING LOT SETBACTG LOCATED AT 901 HWY 15 SOUTH WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTIONNO. 12336) (d) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR RICH KUTTNER, GARY FORGER AND BRAD EMANS OF THE HUTCHINSON FIRE DEPARTMENT TO EMMITSBURG, MARYLAND TO ATTEND FIRE SERVICE RELATED CLASSES (c) CONSIDERATION FOR APPROVAL OF OUT-DF-STATETRAVELFORRANDYDEVRIES,JOHN RODEBERG AND D1CK NAGY TO ORLANDO, FLORIDA, TD ATTEND THE AMERICAN WATER WORKS ASSOCIATION JUNE 12 - 15, 2004 (1) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR LENNY RUTLEDGE TO OVERLAND PARK, KANSAS TO ATTEND THE INTERNATIONAL CODE COUNCIL'S DEVELOPMENT HEARINGS MAY 16 - 20, 2004 (g) REAPPOINTMENT OF JULIE JENSEN AND JOHN HASSINGER TO PUBLIC LIBRARY BOARD TO APRIL 2007 ~) DOWNTOWN ALLEY) CT NO. 04-10 (ARCH STREET TRAIL) AND 04-11 (BLOCK 7 - ORDERING PREPARATION DF REPORT ON IIvIPROVEMENT - RECENING REPORT AND CALLING HEARING ON IMPROVEMENT - NOTICE OF HEARING ON IIviPROVEMENT (i) LETTING NO. 10, PROTECT NO. 04-12 (2004 AIRPORT IMPROVEMENTS) - ORDERING PREPARATION DF REPORT ON IMPROVEMENT - RECENING REPORT AND CALLING HEARING ON IMPROVEMENT - pRDERING IMPROVEMENT AND PREPARATION OF PLANS - APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTLSEMENT FOR BIDS (j) RETAIL ON-SALE, NON-INTOXICATING MALT LIQUOR (3.2 BEER) LIQUOR LICENSE RENEWALS ^ HUTCHINSON HUSKIE BASEBALL ASSOCIATION ^ LITTLE CROW BOWLING LANES (HUTCH BOWL) ^ MEADOWLINKS GOLF CLUB ^ SKY VENTURES (PIZZA HUT) (k) RREET~ ALS -SALE, NON-INTOXICATING MALT LIQUOR (3.2 BEER) LIQUOR LICENSE • ^ COBORN'S INC - CASHWISE 2 ~` laJ CITY COUNCIL MINUTES-APRIL 13, 2004 ^ SPEEDWAY SUPERAMERICA ^ AMOCO QUIKMART ^ ERICKSON OIL PRODUCTS -FREEDOM VALU CENTERS ^ CATTOOR OIL COMPANY ^ ERICKSON' S DIVERSIFIED - ECONO FOODS ^ WALMART Item 5(e) was pulled for further discussion. Motion by Haugen, second by Arndt, to approve the consent agenda with the exception of Item 5(e). Motion carried unanimously. Councihnember Stotts questioned whether three people needed to attend the American Water Works Conference. john Rodeberg stated that Randy DeVries, Water/Wastewater Director and Dick Nagy, Water Supervisor, had requested that he attend due to his involvement with the building of the new water plant. Mr. Rodeberg stated that it is entirely up to the Council's discretion on whether or not they would like to approve his attendance of the conference. Mr. Rodeberg suggested that Dick Nagy and Randy DeVries be approved to take the trip, and his attendance be approved contingent on whether or not he feels any value will come out of him attending. Gary Plotz noted that, to his recollection, City policy states that staff is allowed one out-of--state trip per year. However, when large projects are being done, the exception has been to allow more than one trip in order to review similaz projects. Motion by Peterson, second by Stotts, to approve out-vf--state travel for Dick Nagy and Randy DeVries to the American Water Works Conference with John Rodeberg's attendance contingent on further review of whether or not any value will be obtained by attending. Motion carried unanimously. 6. PUBLIC HEARINGS - 6:00 P.M. (a) LETTING NO. 3, PROJECT N0.04-03 (JEFFERSON STREET 5E EXTENSION) - ORDERING IMPROVEMENT AND PREPARATION OF FLANS - APPROVING PLANS AND SPECIFICATIONS AND APPROVING SUPPLEMENTAL AGREEMENT John Rodebeg explained that this project is extending Jefferson Street south approximately `/+ mile from its current end of curb. This will be a supplemental agreement to the Edmonton Avenue project. This will be a complete construction of Jefferson Street, which rs an upgrade from what was previously proposed. The total estimated project cost is $478,000. The City will be paying for all ofthe overstzed waterma~n construction costs and 75% of all costs m residential areas with limited access. Properties on Jefferson Street outside the city limits will have deferred assessments until the use or annexation occur. Motion by Arndt, second by Peterson, to close public hearing. Motion carried unanimously. Motion by Arndt, second by Stotts, to order improvement and prepare plans and approve plans and specifications and supplemental agreement for Letttng No. 3, Pro]ect No. 04-03. Motion carried unanimously. _~ (b) LETTING N0.4, PROJECT N0.04-04 (5~ AVENUE SE/INDUSTRL4L PARK) - ORDERING IMPROVEMENT AND PREPARATION OF PLANS `~ ~~) CITY COUNCIL MINUTES -APRIL 13, 2004 . - AFPROVIlVG PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FORBIDS John Rodeberg stated that this pro] ect is to serve the old Wetherell property which has been recently annexed and purchased by the Hutchinson Economic Development Authority. The EDA intends to put a spec building on a portion of this property. The EDA has a number of in nines from prospecnae businesses on this area and the City has not been able to provide services. The project will be 100% assessed to the City due to the fact that the City owns all of the land. A lift station will be installed to pump the sewage from the property. Motion by Peterson, second by Stotts, to close public hearing. Motion carried unanimously. Motion bx Haugen, second by Stotts, to order improvement and prepare plans and approve plans and specifications and order advertisement for bids for Letting No. 4, Protect No. 04-04. Motion carried unanimously. (c) CO TNTINUE OTO APRIL 27, 2 040, CITY COUNCIL MEETING AND 04-07 (ECHO CIRCLE SE) - John Rodeberg explained that due to other conflicts a neighborhood meeting was not able to be held prior to this ~iublic hearing. A meetingg has been scheduled for T~iursday, April 15, and therefore a is requesnng that this public hearing be continued to the Apri127 City Council meeting. Motion by Peterson, second by Arndt, to continue this public hearing to the Apri127, 2004, City Council meeting. Motion carried unanimously. 7. COMMUNICATIONS RE UESTS AND PETITIONS 8. UNFINISHED BUSINESS (a) DEVELOPMENT AGREEMENT WITH MARK FRATOZK ~ERATION FOR APPROVAL OF John Rodeberg reminded that some information on this topic was presented at the last City Council meeting. Mr. Fratzke owns a mobile home park and he is seeking sewer hookups due to his failed system. The agreement outlines the fact that the City is not covering any of the cost and Mr. Fratzke is paying for everything. The City will only be charging Fratzke for SAC fees and when fixture hookups are complete, the other fees will be instituted at that time. Motion by Arndt, second by Peterson, to approve development agreement with Mark Fratzke for sewer access. Motion carried unanimously. 9. NEW BUSINESS (a) T~MPORARY) IQUOR LICENSE FOR AMERICAN LEGION OR THE POLKAFE TE7UNE 3 -NSD, 2004 Marc Sebora, City Attorney, explained that awhile back he, Lt. Erlandson, Mr. Bandemer and Roger Olson ofthe American Leggion had met regarding security costs for the FolkaFest. Mr. Bandemer and Mr. Olson informed Lt. Erlandson and Mr. Sebora that the security costs are prohibitive for their event and their feeling was that the group that attends the PolkaFest has not historically had behavior that has required tight security. Mr. Sebora has suggested to the event coordinators that they perhaps pay one-day in security costs as opposed to three days worth. Lt. Erlandson stated that he supports Mr. Sebora's suggestion for the reduction in the cost of security for the event, however security will still be provided for all three days. Lt. Erlandson informed the Council that the Council has in the past waived fees for community cvents. 4 ~ (~~ CITY COUNCIL MINUTES-AFRIL 13, 2004 Motion by Amdt, second by Haugen, tv approve the event coordinators of the PolkaFest pa one day of security fees and an officer will split his/her time over the three days and respond as needed. Morton carried unanimously. Motion by Arndt, second by Stotts, to approve the dance permit and the temporary liquor license for the PolkaFest. Motion carried unanimously. (b) PROCEED WITH CONSTRUCTING ~ ORAGE FRAIZCIDTTIYITJTCHINSONPOLICESERVICES TO Lt. David Erlandsvn and Sgt. Tom Gifferson presented before the Council. The officers explained that the police department is ready to proceed with the construction of the storage facility, after planning and reviewing for approximately two years. Motion by Peterson, second by Stotts, to approve moving forth with the construction of the police storage facility located on 18i Avenue. Motion corned unanimously. (c) ~ O~JNDSID H OP AFFORDABILITY GAP REVOLVING LOAN GUIDELINES AND APPROVAL OF THE HABITAT GARAGE INTI'IATIVE CRITERIA AS PART OF IIHFOP Jean Ward, HRA Director, presented before the Council. Ms. Ward provided an overview of the Hutchinson Home Purchase Opportunity Program (HHPOF). Ms. Ward informed the Council on the funding received for this program, which has totaled approximately $6 million that has been provided to 60 homeowners within the communtty. Part of the IIHPOP program is to create neighborhoods of affordable housing. Ms. Ward is requesting that the Gap program continue and that some of the money • he used to purchase land yr for construction if the opportunity arises. Ms. Ward explained that she and other staff have met with the Crow River Habitat for Humanity on the issue of constructing garages with their projects. Ms. Wazd stated that Habitat for Humanity is able to utilize the HHPOP program for the construction of garages using a deferred loan. No payments are made as part of this program, rather the loan at 0% interest rs paid off when either the house is sold or the first mortgage is pazd off. Jim Haugen did suggest that Habitat far Humanity consider constructing or remodeling garages on current houses within the community as part of their program. Motion by Stotts, second by Peterson, to approve the uses for the new construction revolving loan fund, the HHPOP affordability gap revolving loan gutdelines and the Habitat garage initiative criteria as requested by the Hutchinson HRA. Motion tamed unammously. (d) HOUTCHIN ON OMUNICIPALPRAIRp~ OF LONG-TERM PRNATE HANGAR LEASES AT THE John Rodeberg explained that there are quite a number of airport-users that would like to invest in a private hangar at the municipal airport, however it is not worth their investment to construct a hangaz for a lease of only 20 years, which is what current City Charter dictates. Initially staff thought that a City Charter change would be required to change the length of the leases. Marc Sebora has determined that state statute allows far 99 year leases for atrport hangars and no City Charter change is required as state statute prevails over any City Charter. John Olson, Assistant Director of Public Works, explained that the waiting list for ~angors is quite extensive and those on the list do not have very many op ortunities to actually acquire a ~angaz. Mr. Olson explained that he will now meet with the Airport commission on these private hangar leases to determine on how to structure them. l.{~2` CITY COUNCIL MINUTES -APRIL 13, 2004 Marc Sebora informed the Council that the Charter Commission had met on this topic and heard a presentation firm the Airport Commission and were in agreement on making any necessary charter changes, if needed. Motion by Peterson, second by Amdt, to approve the long-term private hangar leases for up to 99 years at the Hutchanson Municipal Airport. Motion carried unanimously. (e) CONSIDERATION OF PROPOSALS FOR CREEKSIDE MANAGEMENT SERVICES Mayor Torgerson stated that Kay Peterson, Bill Arndt and Gary Plotz had reviewed the one proposal submitted by Steve Madson. Kay Peterson informed the Council that some firms had shown initial interest but would only commit to having someone on site one or two days a week. Ms. Peterson also informed the Council that this is a contractual position and not a city employee and is a position that will provide its own medical insurance. Termination of the contract can occur for any reason upon 30 days notice. Casey Stotts stated that he is concerned as to the fact that mare applicants did not submit proposals and suggested delaying taking action tonight to review why more proposals did not come in. Gary Plotz noted that if this item is tabled, he would suggest keeping Mr. Madson on as the interim manager through the busy season. If the Council would like to table this item, the only solution Mr. Plotz can think of is to advertise again. This process will take at least another month. Marlin Torgerson noted that he and Councilmember Stotts have received comments on the fact that the coin ost facility is not profitable, however it was originally projected that the facility would not be profiptable for at least the first three years. Mayor Torgerson stated that he has full confidence in Mr. Madson's ability to manage the compost facility. i Motion by Stotts to table this item to advertise again and see if any new applicants surface. No second. Motion died for lack of second to the motion. Motion by Peterson, second by Haugen, to approve accepting the proposal of Steve Madson to provide management services for Creekside Compost Facility on a contract basis. Bill Arndt stated that he is afraid if this item is tabled, Mr. Madson could withdraw his propposal and the compost site would be in a very tough situation. A roll call vote was taken. Haugen-aye; Arndt -aye; Peterson -aye; Stotts -nay; Torgerson -aye. Motion carried Q to 1. (f) HIGHWAY 7 PROJECT UPDATE John Rodeberg informed the Council that MnDOT is meeting with property owners on "total takes" of property and will meet later with property owners where they are acquinng only partial properties. This prof ect is to start in 2006 along the Main Street Bndge and the frontage road m front of the Victonan Inn. 20D7 will be for the rest of the highway. A requirement from the City is that either the School Road Bridgge or the Main Street Bridge is open at all times. Mr. Rodeberg is hoping that a formal presentation will be made within the next month by MnDOT. Questions on the project can be directed to the City Center or the HATS facility. A web site will be developed For updates on the project. The plan is to provide local businesses with access signs. Issues that need to be worked out between the City and the State are mainly regarding aesthetics. 10. MISCELI..ANEOUS (a) COMMiJNICATIONS Gary Plotz - Mr. Plotz stated that a Leadership Team meeting had been held earlier today on downtown lighting and landscaping. These two topics are of high priority to the Downtown Association as they were outlined in the Downtown Master Plan. The Aowntown Association will be making a formal request of staff to proceed with lighting improvements as outlined in the Master Plan. Main Street is ~C[Q) CI7'1' COUNCIL MINUTES -APRIL 13, 2004 scheduled for 2011 for resurfacing but at this point does not include new lighting. A lighting/landscape plan will be developed and presented at the next Council meeting. Mr. Plotz also requested that a workshop be scheduled far Apri127, 2004, at 4:15 p.m. to discuss bonding for projects in 2004. Discussion will include projects that will or wtll not proceed for 2004, as well as capital improvement projects scheduled. Motion by Arndt, second by Stotts, to set an informational meeting on April 27, 20D4, at 4:15 p.m. Motion carried unanimously. john Rodeberg informed the Council that the owners of the Hutch Hotel are currently working on demolition and are working on trying to obtain tenants. He also informed the Council that the State Theatre project is moving along and is fuming into a beautiful building. Jim Haugen asked Gary Plotz if the governing board of the compost facility has been proceeding. Mr. Plotz stated that the board has been meeting on a monthly bests. The board has requested of Steve Madson to provide benchmarking material on a monthly basis and he has been preparing the information. The board would like on-time reporting compared to months later. Casey Stotts informed Mr. Plotz that Craig Reiner is interested in serving on the board. Mayor Torgerson stated that staff can inform Mr. Reiner of the meetings and he is more than welcome to attend. Bill Arndt stated that a tour of the compost facility was given to the MidMinnesota Development Commission and they were very impressed. 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Stotts, second by Peterson, to pay claims, appropriations and contract payments. Motion carried unanimously. 12. ADJOURN • With no further business to discuss, the meeting adjourned at 7:05 p.m. 7 ~~ <<~ MINUTES BIA OPENING LETTING N0.7/PR4JECT N0.04-08 APRIL 16, 2004 Present: Gary Plotz, City Administrator, John Olson, Assistant Fublic Works Director and Melissa Starke, Recorder Gary Plotz, City Administrator, called the bid opening to order at 9:30 a.m. Mr. Plotz dispensed with the reading of Publication No. 7169, Advertisement for Bids, Letting No. 7, Project No. 04-08. Mr. Plotz noted that the City Council reserves the right to reject all bids and to waive any informalities and in•egularities. The following bids were opened and read: ASTECH Corp. St. Cloud, Minnesota Caldwell Asphalt Co. Inc. Hawick, Minnesota Moor5eal Inc. Ivlarshall, Minnesota Bid Amount X113,408.65 Bid Amount $118,385.77 Bid Amount $119,561.79 Bid Amount 111 580.82 Bid Amount $107.451.$0 Morris Seal Coat & Trucking Morris, Minnesota Pearson Bros. Inc. Loretto, Minnesota The bids were referred to staff for review and a recommendation. The hid opening adjourned at 9:38 a.m. ATTEST: Marlin Torgerson, Mayor Gary D. Plotz, City Administrator ~ (~h) r~ U ~~ 2. 3. MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, March 16, 2004 Wutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with the following members present: Jim Haugen, Lynn Otteson, Mike Flaata, Farid Currimbhoy, Robert Hantge and Chairman Kirchoff. Absent: Brandon Fraser Also present: Julie Wischnack, AICP, Planning Director, John Rodeberg, Director of Engineering and Bonnie Baumetz, Planning Coordinator APPROVAL OF MINUTES a) Consideration of Minutes dated February 17, 2004 Ms. Ottenson moved to submitted. Seconded unanimously. PUBLIC HEARINGS approve the minutes of February 17, 2004 as by Mr. Haugen. The minutes were approved a) CONSIDERATION OF PRELIMINARY PLAT, REZONING AND PLANNED DEVELOPMENT DISTRICT SUBMITTED BY FARR DEVELOPMENT FOR A 98 LOT PLAT TO BE KNOWN A5 SOUTHFORK RIDGE LOCATED ON JEFFERSON ST. 5E (RIEWER PROPERTY) Chairman Kirchoff opened the hearing at 5:40 p.m. with the reading of publication # 7154 as published in the Hutchinson Leader on March 4, 2004. Ms. Otteson stepped down from the Planning Commission. Ms. Wischnack commented on the request fora preliminary plat of 98 lots, rezoning and planned development district to R3PDD. She explained the location of the property off Jefferson Street S.E. formerly the Rod Riewer property. She commented on the density of the development and the makeup of the housing from single family to five unit townhouses. Ms. Wischnack commented on the staff report regarding the street configuration and access to the development and pull-off parking in the townhouse area. She explained that shoreland requirements and density determination is complicated. Stormwater ponding has been addressed with two ponds in the development. The pond to the North is J~~~ Minutes Planning Commission -March 7B, 2004 PaOe z . appropriately calculated. The pond to the South has access issues, which must be addressed by covenants and restrictions on the lots affected. Mr. Rodeberg stated there must be provisions for quantity and quality issues. There is a buffer provided along the river which meets the requirements of Best Management Practices. Ms. Wischnack commented on the open space maintenance which must be regulated by covenants and association agreements. She explained the planting requirements of approximately 200 trees for this development. She stated there are multiple homeowners association documents in this development Ms. Wischnack commented on the fees for this development. The parkland contribution is $135.00 per unit. SAC/WAC charges in 2004 are $2200.00 per unit (fees increase each year). This development is within the electric service territory area therefore does have to pay $800.00 per unit. These costs are collected with the building permit. She explained there is an additional escrow required for the tree planting. 100% of the project improvement costs must be secured by a band or letter of credit by the developer. Additionally a 7% engineering fee will be required for the City to monitor the private development construction. These fees are all collected prior to the development construction commencing. Ms. Wischnack reported on the staff recommendations as follows: 1. Setbacks for the development shall be as prescribed in the R3 Zoning District, excluding the undeveloped right of way in the central portion of the plat, which would have a reduced setback to 20 feet. 2. Homeowners Association documents must be submitted and provide information about shoreland alteration issues to provide for a density increase. 3. The trail width should be expanded. 4. The townhome area should be reconfigured to allow an area for off- street parking. 5. The ponding area on the southeastern area of the plat must provide more graded area for the slope to the pond. (This could be accomplished by relocating the road slightly to the west, which would allow for more relaxed sloping toward the pond.) 6. The townhome grading area must be reviewed with the City Engineer. 7. Street lighting shall be installed as part of the construction project (in consultation with Hutchinson Utilities). 8. The development phasing is identified as everything until Lot 17, Block 1, would be developed immediately. The subdividers agreement shall further define the extent of actual construction limits. Ms. Wischnack stated recommendation #3 has been addressed. She stated the setbacks in the development will be the same as in an R3 zone except for the two lots bordering the 50 foot wide future access road off Grant Avenue SE. She stated the grading issues have been addressed also. ~ ~~~~ i Minutes Planning Cvmmisslon - March i6, 2D04 Page 3 Mr. Charlie Levis, Farr Development, introduced the plat and stated they have worked to address the staff requests. He gave an introduction to the company and reported on other developments the company has completed in Minnesota. Mr. Levis stated they would begin grading as soen as possible in the Spring and will coordinate with the Jefferson Street work this year. Mr. Kirchaff asked how they addressed the off-street parking in the townhouse area. Mr. Brian Johnson, project engineer, Hakanson Anderson Assnc., explained they addressed the parking by proposing a 28 foot private roadway with parking on one side. They have also addressed the safety issue of the roadway for emergency vehicles. He explained the developer views off-street parking as promoting parking of boats, RV's, trailers etc. and that is not allowed in this development. Mr. Rodeberg commented on the previous proposal and the new proposal stating they have addressed parking and safety satisfactorily. Mr. Flaata commented on the City activities across the river from the development. Mr. Rodeberg stated this has been discussed with the developers and they are aware of the compost facility, biosolids facility, sewage treatment facility and the Police training site in the area. Ms. Wischnack stated this will be documented in the subdivision agreement. She commented on the informational meeting with the neighboring property owners which was held prior to this meeting. Mr. Hantge made a motion to close the hearing. Seconded by Mr. Currimbhoy the hearing closed at 6:05 p.m. Mr. Haugen made a motion to recommend approval of the request with staff recommendations number 1,2,7 and 8. Seconded by Mr. Flaata. The motion carried with Ms. Otteson abstaining. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held March 23, 2004 in the Council Chambers at 5:30 p.m. b) CONSIDERATION OF A 35 LOT PRELIMINARY PLAT, REZONING AND PLANNED DEVELDPMENT DISTRICT SUBMITTED BY BRUCE NAUSTDAL TO BE KNOWN'AS RAVENWOOD SOUTH Chairman Kirchoff opened the hearing at 6:08 p.m. with the reading of publicatien # 7155 as published in the Hutchinson Leader on March 4, 20D4. . Ms. Wischnack commented on the request far a plat of 35 lots on 12.33 acres. The zoning directly to the north of the plat was zoned R3 PDD in 2002. She commented on the change of density from the original 5~c:~~ Minutes Planning Commission -March 7 B, 2004 Page 4 . Ravenwood plat. This plat would be less dense. She explained the fees associated with the plat. She stated there is a stormwater pond to the west of this plat. The City has received a grading plan. Mr.Rodeberg stated this is a law area and the lowest floor elevations must be one foot above the 100 year flood elevation. The developer must revise the site plan to indicate elevations. He stated the sewer is deep enough and the water main will loop. Ms. Wischnack commented on the airport zoning in the plat and stated this plat does not have the same issues as Ravenwood West with the airport zoning. Mr. Rodeberg explained the location of the storm sewer to the South edge of Target which is moving forward. This plat is proposed far 2005. Ms. Wischnack stated the sewer line should be ready by August 1s' this year. She commented on the setbacks proposed in the PDD and the fact staff suggests an 8 foot side yard setback for drainage. She commented on the staff recommendations as follows: 1. A letter requesting an improvement for public bonding must be received. 2. Grading and utility plans must be reviewed prior to City Council review of the preliminary plat. 3. The timing of the construction of the homes on this property shall be determined in the subdivision agreement. 4. A subdivision agreement must be executed at the time of final plat. 5. The setbacks shall be 2D feet in the front, 20 feet in the rear. and 8 feet on the side. Ms. Wischnack stated recommendation #2 has been reviewed. Mr. Hantge made a motion to close the hearing. Seconded by Mr.Flaata the hearing closed at 6:15 p.m. Ms. Otteson made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Haugen. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held March 23, 2004 in the Gouncii Chambers at 5:30 p.m. c~ CONSIDERATION OF VARIANCE REQUESTED BY eRENT CHRISTENSEN, APPLICANT, GOEBEI_ FIXTURE, PROPERTY OWNER TO CONSTRUCT AN OVERHANG ONTD A NON-CONFORMING BUILDING WHICH ENCROACHES INTO THE 30 FOOT FRONT YARD SETBACK LOCATED AT 528 DALE 5T. SW Chairman Kirchoff opened the hearing at 6:16 p.m. with the reading of publication # 7156 as published in the Hutchinson Leader on March 4, 20D4. (~~ ~ Minutes Planning Commission -March 16, 2004 Page 5 f Ms. Wischnack explained the request for a variance. She stated the property is zoned I-1 and commented on the history of the property. She commented on the following staff recommendations: 1. Roof drainage must be directed into the intake and not over the sidewalk on the south side. 2. Fire connections and Knox Box must be accessible during and after construction. 3. Attention must be paid to truck access during construction. (There have been challenges in the past with the loading dock that is located on the northern portion of the building. Additional construction equipment at the site will complicate that issue.) Mr. Rodeberg stated the color schemes are earth tones which will fit into the neighborhood. Ms. Wischnack explained a Knox Box is the box which holds the entry keys in case of emergency. Mr. Kirchoff commented on the loading dock off Dale Street. Mr. Richard Goebel, Vice President, Goebel Fixture Co., stated the loading dock is used a small amount of time. Mr. Hantge made a motion to close the hearing. Seconded by Mr. Currimbhoy the hearing closed at 6:21 p.m. Mr. Flaata made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Hantge. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held March 23, 2004 in the Council Chambers at 5:30 p.m. d) CONSIDERATION OF CONDITIONAL. USE PERMIT REQUESTED BY ROBERT POWELL, PROPERTY OWNER, TO REMODEL NON- CONFORMING BUILDING LOCATED IN THE I/C DISTRICT AT 194-4T" AVE. NE Chairman Kirchoff opened the hearing at 6:23 p.m. with the reading of publication # 7157 as published in the Hutchinson Leader on March 4, 2004. Ms. Wischnack explained the proposal which is confusing because of the non-conforming use versus the non-conforming structure. She stated this is only an interior remodeling. She stated the City Code describes the difference between non-conforming use and non-conforming structure. She commented on the loading dock which encroaches into the public right of way. She stated the dock must be removed prior to 2006. She explained the railroad property to the South is not yet owned by the City and is anticipated for this year. She commented on the following staff recommendations: 1. The loading dock must be removed prior to 20D6. (a~ 1 ~~ Minutes Planning Commission -March 16, 2004 Paga 6 2. 3. 4. 5. The City will work with the applicant to relocate the loading dock through a lease arrangement on City property. The conditional use does not allow for further extensions or enlarging the footprint of the building. The conditional use permit considers remodeling for an auto parts store, which would be deemed a "trade or service" business within the I/C Zoning classification. The conditional use permit is valid for 6 months, unless an extension is approved. Mr. Rodeberg commented on frustrations of the property which is in a confined area between State and City property. He stated the present loading dock will be in the way. r~ There was discussion of placing the loading dock to the South and the maneuvering of trucks off the right-of-way. Mr. Kirchoff questioned if this would remain an auto parts store. Mr. Robert Powell, property owner, stated it would remain an auto parts store. Discussion followed on the difficulty it would be to get the State to sell additional property to Mr. Powell far parking. Ms. Otteson stated with the biking and walking on the trail it would be tough to have the loading dock on the South end of the building. Mr. Rodeberg stated the City is in hopes of cleaning up the area and explained the placement of sidewalk on the south side of Hwy 7. Mr. Haugen made a motion to close the hearing. Seconded by Mr. Wantge the hearing closed at 6:35 p.m. Ms. Otteson made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Haugen. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held March 23, 2004 in the Council Chambers at 5:30 p.m. e) CONSIDERATION OF VARIANCE REQUESTED BY STEVEN AND JENINE NORDDUIST, PRDPERTY OWNERS, TO REDUCE FRONT YARD SETBACK ON A PORTION OF ENTRY FROM 25 FEET TO 22 FEET TO CDNSTRUCT OVERHANG OVER CURRENT FRONT ENTRY TO HOME LOCATED AT 545 HIDDEN CIRCLE SW Chairman Kirchoff opened the hearing at 6:37 p.m. with the reading of publication # 7158 as published in the Hutchinson Leader on March 4, 2004. n LJ ~(a~ 1 Minutes Planning Commission -March 16, 2004 Page 7 Ms. eaumetz explained the request and the small area needing the variance. She commented on the staff report noting the hardship as the unusual shape of the Ict located on a cul-de-sac. The staff would recommend approval. Mr. Haugen made a motion to close the hearing. Seconded by Ms. Otteson the hearing closed at 6:40 p. m. Mr. Haugen made a motion to recommend approval of the request noting the hardship of the unusual shape of the Ict located on a cul-de-sac. Seconded by Mr. Currimbhoy. The motion carried unanimously. Ms. Baumetz stated this item will be placed on the City Council consent agenda at their meeting held March 23, 2004 in the Council Chambers at 5:30 p.m. Nate: Mr. Flaata left the meeting at 6:40 p.m f) CONSIDERATION OF VARIANCE REQUESTED BY MIKE CORCORAN, PROPERTY OWNER, 70 REDUCE PARKING LOT SETBACK FROM 6 FEET TO 0 FEET LOCATED AT 934 HWY 15 SOUTH Chairman Kirchoff opened the hearing at 6:41 p.m. with the reading of publication # 7159 as published in the Hutchinson Leader on March 4, 2004. Ms. Wischnack explained the request and commented on the removal of paved area last summer, which must be replaced. She stated there is pavement presently encroaching over the property line on the North side of the property. She stated staff has reviewed and discussed the request to add a portion of the Fahey property and the Apartment property to be paved and staff would propose to pave the parking lot in phases. Staff has not received documentation from the two property owners to the north to allow for their properties to be paved. She stated there must also be a crass parking agreement between the Fahey property and Mr. Corcoran. Ms. Wischnack stated the catch basin was discussed by staff and the consensus was it must be improved with plantings to catch the run-off into the storm sewer. Chairman Kirchoff asked if only Phase 1 would be granted the Variance. Ms. Wischnack stated the staff would like to see phase 1 completed immediately. Mr. Rodeberg stated 0 setback along the west and south would cause concerns and staff would recommend at least 3 feet from the property line. Mr. Mike Corcoran, property owner, presented a signed agreement with Mr. Fahey and he stated he has a verbal agreement with Mr. Daryani who is out of town until March 19`". He stated his goal is at least to go back to the hedge for now. He explained the parking lot in back is very muddy and he would like permission to pave the entire lot. Mr. Corcoran does agree to landscaping around the catch basin. S(~~I Minutes Planning Commission -March 16, 2004 Page 8 Discussion followed on the proximity of the Health Club's outside stairway. Mr. Rodeberg stated the stormwater issues are what the staff would like to discuss. He stated we would like the time to thoroughly review the control the run-off rates. Mr_ Hantge commented on the possible need for a stormsepter. He questioned if it should be required. Mr. Rodeberg stated not necessarily and explained the difference between this property and Mr. Hantge's property. He again stated in the past we have approved a variance fora 3 foot setback not 0. He explained there needs to be a plan developed to protect the catch basin run-off. Chairman Kirchoff commented on the need for the property owner to protect the catch basin. Mr. Rodeberg stated there needs to be further review by the staff on the entire parking lot. Mr. Corcoran explained the need to pave the entire lot because of costs to pave it in stages. Mr. Rodeberg explained staff needs further review. Mr. Corcoran asked why the staff would recommend a 3 foot setback. Mr. Rodeberg explained some areas have agreements to cross park and for snow removal. Chairman Kirchoff would agree to defer to next month. Mr. Hantge made a motion to table to next month. Seconded by Ms. Otteson. The motion carried unanimously. g) CONSIDERATION OF REZOING PRDPERTY FROM R1 (SINGLE FAMILY RESIDENTIAL) TO 11 (LIGHT INDUSTRIAL DISTRICT) REQUESTED BY THE HUTCHINSON EDA (WETHERALL PRDPERTY) Chairman Kirchoff opened the hearing at 7:D0 p.m. with the reading of publication # 7160 as published in the Hutchinson Leader on March 4, 2004. Ms. Baumetz explained the request to rezone the recently annexed property from R1 to I-1 for the purpose of industrial development. She commented on the EDA Board returning with a plat in the near future and their plans for a building on the property. Ms. Lisa McClure, Interim EDA Director, explained the rezoning would assist with the industrial expansion and the industrial park team (~~) I Minutes Planning Commission -March 1fi, 2004 Page 9 discussion of the plat. She stated one half of the south portion of the property will be used for construction of a spec building which would be placed on the east side of the south half. Ms. Otteson made a motion to close the hearing. Seconded by Mr. Currimbhoy the hearing closed at 7:13 p.m. Mr. Hantge made a motion to recommend approval of the request. Seconded by Ms. Otteson. The motion carried unanimously. Ms. Baumetz stated this item will be placed on the City Council consent agenda at their meeting held March 23, 2004 in the Council Chambers at 5:30 p.m. 4. NEW BUSINESS None 5. OLD BUSINESS a) DISCUSSION OF DUPLEX UNITS IN R1 ZONES Ms. Wischnack commented on her follow-up from the discussion last month regarding duplex units in the R1 zone. She stated the new language would take place on lots prior to 1987. She explained the discussion is a reaction to the Norton rezoning. Mr. Rodeberg stated staff concerns are not to reward illegal duplex creations. Ms. Wischnack commented on safety concerns and issues with no inspections. ^iscussion followed on public awareness that this is not legal. The consensus of the Planning Commission is to review next month. 6. COMMUNICATION FROM STAFF a} UPDATE ON THE INFORMATIONAL MEETINGS WITH CONTRACTORS, REALTORS AND CITY DEPARTMENTS Ms. Baumetz updated the Planning Commission on the meetings the Planning and Building departments are having with the contractors, City departments and realtors to inform them of code changes from year to year. b) DISCUSSION OF PLAT SKETCH SUBMITTED BY BRIAN BURGESS LOCATED ON JEFFERSON ST. S.E. Ms. Wischnack commented on a 3 lot sketch submitted by Brian Burgess located along Jefferson St. After discussion, the consensus of the Planning Commission was not to allow too many driveway accesses. 7. ADJOURNMENT There being no further the meeting adjourned at 7:30 p.m. 5~~~ ~ i ~~ BOARD OF DIRECTORS MEETING -March 16, 2D04 Hospital -- Conference Room A/B Members present were: Chairperson, Steve Snapp; Vice Chairperson, Wayne Fortun Sherry Ristau, Trustee; Kay Peterson, Tmstee; Bemie Knutson, Trustee; Mike Mueller, Tmstee; Dr. Cate McGinnis, Chief of Staff; and Others present were: Fhilip Graves, President; Pam Larson, Finance, Information, and Material Services Division Director; Robyn Erickson, Care and Program Support Services Division Director; lane Lien, Acute Care Programs and Services Division Director; Andey Rasmussen, McGough Construction; Dr. Steven Mulder, Director of Medical Affairs; Rickie Ressler, Executive Vice President, Hospital and Speciality Operations, Allina Hospital Systems; Elaine Schermann, Quality Representative; Cary Linder, Foundation Director; Carol Stark, Foundation President; Doug Hanneman, Hutchinson Leader; Marc Sebora, City Attorney; and Corrinne Schlueter, Recorder. Chairperson Snapp called the meeting to order at 5:34 PM. Chairperson Snapp introduced Ben Giesen, a CRNA (Certified Registered Nurse Anesthetist), for a presentation on a newly proposed purchase of a Bispectral Index Monitoring System (BIS). Giesen explained the purpose of general anesthesia as it relates to surgical intervention. The BIS monitor will be applied to patients undergoing general anesthesia and will be used to determine the amount of anesthesia drugs to be provided to maintain a certain level of consciousness for a patient so they don't experience pain or recall during the procedure. The board thanked Giesen fur his presentation and he exited the meeting at this time. I. _Minutes of Last Meetin . The minutes of the February 17, 2004, meeting were presented and discussed. Following discussion, McGinnis made a motion, seconded by Ristau, to approve the minutes of the Febmary 17, 2004, meeting. All were in favor. Motion carried. II. Medical StafF Meeting Minutes and Credentialing. Dr. McGinnis provided a report on the recent Medical Executive Committee Meeting. The following practitioners were recommended for membership to the Medical Staff. Advancement from Provisional. Carl McGary, MI1 john Springer, MD ReaDPOintments. John Bohrod, MD Mark Smith, PhD, LP Pathology Courtesy Orthopedics Active Psychiatry Active Psychology Allied Health lnd. ~~~~~a • $oard of Directors Page two March 16, 2004 Additional Priyileees. Randy Jurgenson, bC Terence Hankins, DO Resignations. William Cowardin, MD Desiree Kempcke, MD John Muelken, OPA-C Frank 1Vorberg, MD Ultrasounds Stress Tests Internal Medicine Courtesy Orthopedics Active Orthopedics Allied Health Orthopedics Active Following discussion, McGinnis made a mofion, seconded by Peterson, to grant membership and privilege to the above listed practitioners as recommended by the Medics] Executive Committee. All were in favor. Motion carried. III. New $usiness. A. McGou h Construction Update Andey Rasmussen, McGough Construction, was present at the meeting to provide the following project update. • Emergency Room Waiting, Family Lounge and Meditation Rooms (Area K) is complete. • ER Renovation is to be completed in two phases. • MRI/Urgent Care (Area L) -Interior wall finishes in progress, millwork and ceiling grid to follow - bue 4/30/04. • MRI Room -Walls installed, ceiling grid and finishes to starting. MRI chiller set today, magnet install 4/6/04 _ 4/20/04 The area will be ready for occupancy 4/26. • Critical Care Expansion (Area l~ will be ready for occupancy 4/26, • Surgery Link (Area D) - To be final cleaned with punch list next week. Due 3/26/04. • Recovery Expansion (Area A) - smd walls complete, in-wall rough ins in progress, sheetrock to start Monday 3/22/04. • N Prep, Pharmacy addition duc S/10/D4 • Balance, including canopy due 6/17/04. • Procedure Room #5 and Control Room is complete. • OR #4 and Cart Storage -walls complete, light & med column supports to be installed, ceiling grid and finishes to follow. 71te area will be complete 4/14. • Medical Records will be ready for occupancy 3/22/04. • Critical Care Unit Corridor is due to be completed 3/26/04. • Coffee Shop Corridor/Remodel -Just starting temporary partitions in progress -- due 4/22/04. • Freight elevator due - 4/23/04. ~~~a- Board of Directors • Page three March 16, 2004 Facilities Management Offices are complete and occupied. Emergency generator is 100% on line. Switch over from existing service to new transformer to be scheduled. • Mechanical mom -new chiller unit and storage tanks moved in and set. Chiller to be operational 4/30/04. • The balance of the site work and landscaping to be completed in the Spring of 2004. • There remains a small amount of money in the contingency fund however a project overrun is likely to occur. B. Evaluation of the Board. The members received an evaluation of the board which was conducted by Rickie Ressler, of Allina Hospitals and Clinics. Four of seven of the board's trustees completed the evaluation. The results were as follows: Hutchinson Area Health Care does a good job of living up to its mission. • The board works well with the medical staff. • It can da more to get opinions from the community on how Hutchinson Area Health Care should serve the public. • It is highly satisfied with the administrative team. • It needs to prepare for a change in leadership because of the age of certain members of the leadership team. • Following discussion, Ristau made a motion, seconded by Knutson, to receive the information as presented and use the feedback to focus attention to these matters through the HAHC planning process. All were in favor. Motion carried. C. Bis ectral Index $IS Monitor Purchase. The board reviewed the capital expenditure request for five Bispectral Index ($IS) Monitor Purchase. This would make one available for each Operating Room and Minor Procedure Room. This monitor is used to evaluate the level of consciousness/hypnosis in a patient undergoing general anesthesia thus helping the anesthetist to avoid patient recall during general anesthesia. HAHC does not currently have this technology in place. Acquisition of this equipment will improve patient satisfaction and safety by a reduction in anesthesia drug utilization thereby resulting in a decrease in post operative nausea and vomiting, faster wake up time and shorter post operative care unit (PACU) length of stay. The purchase price of this monitor is $36,250. • Following discussion, McGinnis made a motion, seconded by Peterson, to purchase the five Bispectral Index (BIS) Monitors at a cost of $36,250. . All were in favor. Motion carried. SL~~a Board of birectors Page four . March 16, 2004 D. Steris 16x16 Pre-vac Sterilizer. The board reviewed the capital expenditure request for a Steris 16x16 Pre-vac Sterilizer. This is a steam sterilizer with touch screen cycle programming for gravity or pre-vac cycles. Chamber is 16x16 size with front pedal activated sliding vertical door. Also includes an ink-on-paper printer for documentation of loads. This equipment is capable of doing 20 minute wrapped loads which will eliminate the need to purchase additional instrumentation sets and also provide re-processed instruments for back to back cases in rooms 4 and 5 and provides potential for emergency processing. The purchase price of this is $30,5$$. Pricing is based on Novation contract, plus additional an additional negotiated discount. It also includes shipping and installation of the now equipment. • Following discussion, Fortun made a motion, seconded by Knutson, to authorize to purchase of the Steris 16x16 Sterilizer at a cast of $30,588. All were in favor. Motion carried. E. Steris Pre-Vac 48" Sterilizer. The Board received a Capital Expenditure request for the purchase for a replacement Steris Pre-Vac 48" Sterilizer. 'Phis is a 48" chamber steam sterilizer designed for efficient sterilization of heat and moisture-stable materials using cost saving technology for automatic startup and shut down of utilities. The rationale for the recommendation is to achieve unit design and chamber size and promote efficiency in handling each item only two times. Equipment will also support the plan to use more reusable supplies (such as single basins) rather than the currently used disposable supplies. The equipment is available through the hospital's group purchasing organization (Novation) at a cost of $91,312, plus an additional discount that has been negotiated. It also includes shipping and installation of new equipment, deinstallation of the current equipment and a $2,500 trade-in allowance. • Following discussion, Ristau made a motion, seconded by Knutson, to request approval from the City Council to authorize the purchase of a Steris Pre-Vac 48" Sterilizer at a cost not to exceed $9],312. All were in favor. Motion carried. F. Steris Washer -Disinfector, The Board received a Capita] Expenditure request for the purchase for a replacement Steris Washer -Disinfector. This is a single chamber high performance washer/disinfector designed to improve productivity and efficiency with shorter cycle times and reduced utility consumption. The current technology is a thirteen year old washer-disinfector that is not dependable, resulting in down time and repairs. The rationale for the recommendation is dependable technology for cleaning and disinfecting soiled surgical instrumentation along with reduced utility consumption resulting in . efficiency, high performance cleaning and safety for staff; patient and environment. Additionally, this will result in the reduction of necessary staff in the processing of the materials. The equipment is available through the hospital's 5 CG~a Board of Directors Page five March 16, 2004 group purchasing organization (Novation) at a cost of $56,610, plus additional discount which has been negotiated. It also includes shipping and installation of the new equipment and deinstallation of the current equipment. Following discussion, Knutson made a motion, seconded by Mueller, to request approval from the City Council to authorize the purchase of a Steris Washer-Disinfector at a cost not to exceed $56,610. All were in favor. Motion carried. N. Organizational Resorts. A. President. Graves reported the Hospital Auxiliary has made the recommendation to modify the Coffee Shop. In doing this, the east wall will be expanded in dining room and also the food preparation area. The Auxiliary will use pay for the project. B. Acute Care Pro ams & Services. Lien reported Acute Care is getting ready for the move that will occur in the Critical Care Expansion area on April 12, 2004. Lien also mentioned that some of our staff has spent considerable in planning the OB remodeling, as it is scheduled to start May 19`h. C. Care and Pro am Su ort Services. Erickson reported Pharmacy is getting ready to move to smaller quarters. The Women's Expo is scheduled for Saturday, March 20, 2004. D. Communitv Care Proeram. Nothing further to report. E. Finance, Information, & Material Services. Larson reported we are in the process of the Medicare Cost Report. Dan Vandenberghe will be at our next meeting to report the audit findings. The cost accounting consulting firm is on site. F. Senior Care. Staff is awaiting the arrival of the MN Department of Health for the annual inspection. Plans are being made to carpet some of the resident rooms at Burns Manor. G. Director of Medical Affairs. Mulder reported he had spoken with our Orthopedic Candidate last week and the candidate will be making a practice location decision in the very near future. The Workplace Interaction 5urvcy had a response rate of 50%. . Ii. Foundation Director. Linder thanked board members who participated in the foundation survey. He reported some members of the board were invited to a J ja~~'~, Board of Directors Page six • March 16, 2004 planning session at the Event Center. Expected outcomes of the retreat are: role of HAFHC, identifying a vision and forming a strategic plan. Linder also reported on different potential donors of land to the foundation. Patient Safety & Performance, Improvement Committee. Schermann provided a report on the JCAFIO and the many standards that are in place. The patient safety goals are a focus for the organization. She also explained the tracer methodology that will be used by the JCAHO for the next visit. Allina Management Report. Ressler reported on the progress with the Electronic Medical Record across the Allina System. She also reported on a technolggy assessment that will be the focus of an upcoming meeting of the Presidents. Accounts Payable. The accounts payable and cash disbursements for Febmary 2004 were presented for payment. Following discussion, Fortun made a motion, seconded by Ristau, to approve the accounts payable and cash disbursements as listed in the amount of $5,926,944.36. Statistical Report. Graves presented the statistical report for February 2004. Financial Report. Larson provided the financials for the month of February 2004, which showed a net income of $196,669 compared to a budget of $255,867. Following discussion, Ristau made a motion, seconded by Fortun, to approve the financial report as presented. All were in favor. Motion canried. Auxiliary Meeting Minutes, The Hospital Auxiliary Meeting Minutes were presented. No unusual comments were made. S ccial Closed Session Chairperson Snapp explained that the remaining portion of the meeting would be closed in order to receive confidential information regarding defending a lawsuit filed against HAHC by a tenant at the Plaza 15 mall and also discuss options with regard to bringing other parties into the suit and other possible claims involving plaza 15. All persons were excused except members of the board and Phil Graves, president; Rickie Ressler, Executive Vice President Allina Health System; Marc Sebora, City Attorney, City of Hutchinson, and Corrinne Schlueter Recording Secretary. Snapp requested a motion to close this portion of the meeting. 5[~)a Board of I]irectors Page seven March 16, 2004 • Motion was made by Knutson, seconded by Ristau to close the meeting. All were in favor. Motion was carried. Snapp stated the regular minutes of this meeting will reflect that this segment of the board meeting will be tape-recorded and the tape will be stored. Following a presentation by Sebora and discussion from the members, Snapp requested a motion to adjourn this portion of the meeting and to reopen the regular meeting. Motion was made by Ristau, seconded by McGinnis to adjourn the special meeting and to reopen the regular meeting. All were in favor. Motion was carried. Snapp then requested a motion to adjourn the regular meeting. • Motion was made by Fortun seconded by McGinnis to adjourn the regular meeting. All were in favor. Motion was carried. Meeting was adjourned at 8:00 P.M. Respectfully submitted, ~~~ ~ Corrinne Schlueter Recorder Sherry Ristau Secretary SI~J~ ~~ . Hutchinson Housing & RedevelopmentAuthority . Regular Board Meeting -March 16, 2004 Minutes CALL TO ORDER: Chairman Ian McDonald called the meeting to order. Membezs Present: Casey Stotts, Patrick 5petlunan, Thor Skeie, and Becky Felling. Staff Pzesent Jean Ward, and Judy Flemming. MINUTES OF F1RA BOARp MEETING ON FEBRUARY 17, 2004 Patrick Spethman moved to approve the Minutes as written. Casey Stotts seconded and the motion carried unattimously. FINANCIAL REPORTS Jean Ward thanked the Hutchinson Utilities Commission for donating a workstation for Judy Flemming. Patrick Spethman asked why the HRA has insurance with the Housing Authority Insurance group and not with the League of Minnesota Cities. Jean Ward said that she would check to see if FIRA's are eligible. Thor Skeie moved to approve the Financials. Patrick Spethtnan seconded and the motion carried unanimously. 4. PARK TOWERS Jean Ward updated the Board on the Capital Funds Program. The energy star, air conditioner will be purchased for the residents with the Capital Funds Program. Jean also applied to the • Hutchinson Utilities Commission for Borne of the funds. The Beard reviewed the two bids. Allied National Appliance Sales supplied the air conditioners last year. Becky Felling moved to approve the lowest bidder, Allied National Appliance Sales. Casey Stotts seconded and the motion carried unanimously. Jean Ward reviewed the results of the electronic submitted REAC Financial Assessment. The financial score on the unaudited numbers were considered a "Idigh Performer". SCHOOL CONSTRUCTION UPDATE Jean Ward informed the $oard that Don & Renate Rath wanted to cancel the purchase agreement. Jean talked to Marc Scbora and he gave two options on how to deal with the cancellation. First, cancel the purchase agreement and give back all the earnest money or keep all the earnest money, whichever the Board wanted to do. The second option was have the Raths sign a release of the Purchase Agreemeni, and give a portion of the earnest money back to the Raths. The Board discussed what they felt was right to do about the earnest money. Casey Stotts moved to approve the signing of the Release of the Purchase agreemeni and to return $700 of the earnest money and keep $300. Becky Felling seconded and the motion carried unanimously, Judy Flemming reviewed with the Board the revised budget. . lean Ward discussed with the Board the need to list the home on Harmony Lane, Jean contacted some realtors to find out their commissions. Diane Sorensen of Hometown Realty has a 5% commission and is will to sell a lot to the HRA for next years school constmction `a (~,~3 program. Casey Stotts moved to approve the signing of the Listing Agreement with Diane Sorensen. Thor Skeie seconded and the motion canied unanimously. • 6. MCI..EOD COUNTY SF..C.TION $ IIOUSING CHOICE. VOUCHER PROGRAM UPDATE Sandy Tischer from the McLcod County HRA updated the Board on the Section $ Housing Choice Voucher program. Voucher Program funding is in such flux at the federal level that she didn't feel that McLeod County would be able to get anymore vouchers. SCHOOL CONSTRUCTION UPDATE CONTINUED ,lean Ward reviewed with the Board an atfbrdability gap worksheet and a memo with recommendations to establish the home purchase price limits for existing construction vs. new construction. "Fhe Board felt that the loan amount for the City New Construction Revolving Gap Loan should be $10,000, and the prioritization apprnved last month should switch points 2 and 3. Use funds first for equity gap financing for Rolling Meadows East and the school construction home. Second, the funds could be used for the purchase of land/property, prepare the site for development and install infrastructure improvements for the school construction program. The third item would now be construction financing for the school construction program. Thor Skeie moved to have lean present to the City Council the three recommendations. Casey Stotts seconded and the motion carried unanimously. HOME RENTAL REHAB PROGRAM UPDATE Becky Felling moved to approve the HOME Rental Rehab Program Local Requirements for application. Casey Stotts seconded and the motion carried unanimously. There has been some interest in the program, but no has turned in an application yet. . 9. DRAFT PROPOSAL FOR FEASIBILITY OF IIOUSING A'1' CENEX, HLITCHINSON COOP SITE Tabled until next meeting. ] o. FYI CASA Program Updatcs Legislative Updates 11. AI?JOURNMENT There being no other business, Chairman Ian McDonald declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director Becky F 5 C~~~3 r 1 2004 (CITY OF HUTC HINBON FINA NCIAL REPORT 2004 MARCH _ __ ___ ~ 2003 2004 2004 2004 2004 MARCH REVENUE REPORT -G ____ ENERAL MARCH _ ~~ MARCH YEAR TO ADOPTED 6ALANCE ERCENTAGE YTD MONTH ATE ACTUAL BUDGE"f ~ REMAINING USED TAXES 3,371,280 3,371,280.00 0.00°h LICENSES __ 21,357.51 10,864.00 20,836.00 43,700 22,764.00 47.91% PERMITS AND FEES 35 279.10 1D 485.08 29 488.18 220,000 190,511.84 13.40% INTERGOVERNMENTAL REVENUE ~ 45,570.17 ___ 10,527.39 31,237.11 2,345,373 2,314,135.89 1.33°/a CHARGES FOR SERVICES ___ 204,611.08 12fi,383.76 ' 238,838.47 1,391,888 1,153,058.53 _17.16% FINES & FORFEITS 12,988.44 4,952.47 8,399.55 68,000 59,600.45 12.35% SALES -- 22.42 251.81 D.DO 251.81 O.OD% INTEREST 5,562.74 128.81 6135.00 ____ 32,000 38,135.00 -18.17% REIMBURSEMENTS I _48152_00 _ 28y977.56 49,245.79 247,336 198,092.27 19.91% TRANSFERS 3,765.00 1,134.00 6,057.45 ~ 1,A78,5tl0 __ 1,472,442.55 0.41% SURCHARGES_-BLDG PERMITS 1,086.25 234.30 851.55 0 851.55 0.00° TOTAL 378,366.38 183,644.75 378868.27 9,198089.00 8,819,420.73 4.12% 2004 CITY OF HUTC HINSON FINAN CIAL REPOR 2004 MARCH 2003 2004 2004 2004 2004 MARCH EXPENSE REPORT -GENERAL MARCH MARCH YEAR TO ADOPTED BALANCE ERCENTAGE YTD MONTH A7EACTUAL eUDGE7 _ ~~ REMAINING USED OD1 MAYOR & CITY COUNCIL 10,564.71 4,83828 13,230.43 57,749.00 44,518.57 22.91 002 CITY ADMINISTRAT_O_R__ 5 5,248.67 22,474,fi8 __ _ 61,576.55 252,341.00 190,764.45 24.40% _ 003 ELECTIONS _ 100.64 31.70 42A1 ' 15,134.00 15091.99 0.28% 004 FINANCE DEPARTMENT 99,098.97 23,437.60 76,430.57 448,758.00 372,327.43 17.03°k 005 MOTOR VEHICLE 43,133.73 13,500.42 42,873.27 184,474.00 151,500.73 22.10°k 006 ASSESSING 41 ODD.DO - _41,000.00 --- 0.00% 007 LEGAL _ 30,078.01 9,999.92 26,271.56 190,319.00 1fi4,047.44 13.80% _ 008 PLANNING 34,896.97 12,281.45 37,093.25 161y509.00 124415.75 22.97% 009 INFORMATION SERVICES 21,009.45 7,762.72 27,229.36 160,108.00 132,876.64 ___ 17.01% _110 POLICE DEPARTMENT 567,174.67 178,045.30 530,828.86 2,468,348.00 1,838,518.14 21.50% 115 EMERGENCY MANAGEMENT 176.37 848.29 2,001.81 12,000.00 9998.19 16.68% 12q FIRE DEPARTMENT 65,330.70 17,831.88 53177.42 388408.00 315228.56 14.43"/0 130 PROTECTIVE INSPECTIONS ~ 43415.82 13,817.01 42,970.07 192,650.00 149,679.93 22,30% 150 ENGINEERING _ 107,906.23 31 890.10 90,113.63 488,191.00 398,077.37 18.46°/a 152 STREETS 8 ALLEYS _ _ __ ~ ~ 762,194,77 68,419.87 182,861.77 778,425.00 585,563.23 23.49°k 160 CITY HALL BUILDING 31,410.59 8,622.73 25 313.86 134.787.00 109 473.14 18.78% 201 PARK/RECREATIONADMINIST 41,783.49 11,780.19 __38886.82 183,000.00 144,193.18 21,24% 202 RECREATION 47,876.22 15,250.85 37,97$.63 197,758,00 159,779,37 19.20% 203 SENIOR CITIZEN CENTER 18,385.14 5,488.77 12,864.90 51,378.00 38,513.10 25.04% 204 CIVIC ARENA _ 79,$91.78 25,476.97 93,690.30 281,293.00 187,602.70 ___ 33.31% 205 PARK DEPARTMENT 153,861.11 49,272.85 147,885.83 798,113.00 650,227.17 16.53% 206 RECREATION BUILDING & POOL 17,779.87 11,620.73 29,983.24 122.327.00 _92,383.78 24.A8°h 207 EVENTS CENTER 25,148.78 13,853.56 _ 42~5D7.41 _ .183,386.00 120,876,59 _ _ ~ ~ 26.02% 208 EVERGREEN BUILDING ----.. 1,760.72' . 77526 3,177.00 13,250.00 10,733.00 23.52% 250 LIBRARY 60,362.24 30,356.38 _ __ 35,736.52 __ 148,348.00 112,611.48 24.09% 301 CEMETERY 22,178.33 6,807.23 20,216.89 121 248.00 ___ 101,031_11 76.67% 310 DEBT SERVICE 219,741.00 219,741.00 _ 0.00°/a 320 AIRPORT 45,516.15 5,249.14 16,191.53 120,814.00 104,722.47 13.39% 350 UNALLOCATED G E N ERA L EXPE 88,205.84 43,500.27. 87,250.02 812,050.00 724 789.98 10.74% _ _ _ TOTAL l 1 895,390.57 633 121.74 1 778 404.51 9 198 086.00 7 419 681.49 _ ~ 19.33% ~(~~~I u 2003 0.00 CITY OF HUTC HIN5ON FINAN CIAL REPOR ' __ MARCH 2003 2004 2004 2003 REVENUE REPORT - GENERAL ACTUAL MARCH YEAR TO _ ___ AOOPTEn BALANCE ERCEN7AGE ~ Year to Date MDNTH ATE ACTUAL BUnGE7 REMAINING USED . _.. -- - 0.00 0.00 D.OD 3 371 280.00 3,371,28D.00 D.00% LIC NSESf 21,351.51 10,864.00 20,936.00 43,700.00 22764.00 47.91% PERMITS AND FEES _ 35,279.10 10,485.08 28,488.16 220,000-00 190,511.84 13.40% INTERGOVERNMENTA L REVENUE 45,570.17 10,527.39 31,237.11 2,345,373.00 2 314 135.68 1.33% CHARGES FCR SERVI CES 204,611.09 128,383.78 238,838.47 1,391,898.00 1,153,058.53 17.16% FINES & FORFEITS _ 12,886.44 ~ 4 , 952.47 8,399.55 68 ODO.DO ~ 59,60D.45 12.35°h _ SALES 0.00 __ _ _ -22.42 251.61 __ _ 0.00 251.81 0.00% INTEREST _ ~ 5582.74 128.61 6,135.00 32,000.00 _ 38,135.00 _____ -19.17° ~~ REIMBURSEMENTS . _ _. .... 48,152.08 28977.56 48,245.79 247,338.Op 198,092.21 18.81"/ TRANSFERS 3,7fi5.00 1,134.00 8,057.45 1,478500.00 1472,442.55 D.41% SURCNARGES - BLD G PERMITS 1,086.25 234.30 851.55 0.00 851.55 ~ ~ 0.00% ... _ _ _ TOTAL ~ 378,388.38 193,844.75 378,668.27 9,198,089.Op 6,819,420.73 4.12% General Govt. ___325641.74 102,886.10 310,160.86 1,658,179.00 1,346,018.14 _18.7.3°k Publlc Safet 676,097.36 210,803.28 628 979.16 3,042,405.00 2,413,425.84 20.67% Streets&Alleys 290,1p1.00 100,110.07 272,975.40 1286816.D0 993640.60 21.55% _ Parks & Recreation i 468,828.46 170,772.80 462,847 .54 2,080,181.00 1 817333.48 22.25% Miscellaneous _ 134,721.99 48,749.41, _ 103,44155 1,152,705.00 1,049,263.45 8.97°k TOTAL 1,895,390.57 633,121.741 1,778,404.51 9,198,086.00 7,419,681.49 19.33°/ 5 ~~~U CITY ~F HUTCHINSON CERTIFICATES OF DEPOSIT 22-Apr-04 3/31//21104 Date Date Interest Of O( Institution Description Rate Purchase Maturity Amount US BANK Money Market 1.43% 10/31/2002 11!5!2002 386,446.76 Smith Barney FHLB C 5.00% 7/18/2002 7/30/2009 300,000.00 Smith Barney FHLB C 4.00"/° 8/27/2002 10/10/2007 270,000.00 partial call place In money market a/c 30.000.00 Smith Barney FHLB G 4.375% 9/1912001 4!11!2005 750,tl00.D0 Smith Barney FHLB C 4.180°F, 9!25/2001 4!19!2005 270,000.00 Prudential pool 336914 7.226% 12 31 86 D2 01 2028 8,301.40 Expected life 6.2 years Smith Barney FHLM -C x,650°h 11/21/2001 5121!2007 300,375.00 Prudentail pool 338399 7,270% 12 31 98 02 01 2026 7,067.02 Expected life 4.1 years Prudential FHLB 3.0%step 7/18/2003 7/16/2013 200,000.00 Prudential FHLB 5.00% 5/22/2003 5/22/2013 300,000.00 Prudential FHLB 4.00°k 6112/2003 6/12/2013 300,000.00 Prudential FHLB 1.190% 6/26!2003 08/28113 4011,000.00 Wachovia FHLB 3.000% 12/29/2003 12129/2008 125,000.00 step up C B & T 1,500% 12/30/03 04/15104 500,000.00 Citizens Bank 1.560% 2/18/2004 8!12/2004 200,000.00 First Minnesota 1.650% 06/01!03 08/02/04 400,000.00 Wells Fargo 1.350% 08/14/03 08!17104 750,000.00 First Minnesota 1.400% 10/18/03 04116!04 750,000.00 Flrstfederal 1.800°h 04!10/03 04!15/04 750,000.00 First Minnesota 1.580% 11/14/04 11/15/04 754,818.50 $7,753,008.68 L ~ta~S Ci of Hutchinson _ Income re orts -Water Sewer Garba e _ 03131764 _ ~ Prior Prior _ Annual Correa[ Budget: ~ M_ onth 404 GARBAGE -RECYCLE Year To Date Bud et Remaining Percent Used i Year Bud t - Year To Date 4001 REVENUES - 4190 TOTAL INTERGOVERNMENTAL REVENU 160,000.00 ' 0.00 0.00 160 000 00 4450 TOTAL SALES 743,700.00 72,877.34 146,320.70 . . 890,020.70 4001 REVENUES 903700.00 72,877.39: 146,320.70 1,050,020.70 0.00 0.00 0.00 0.00 fi001 EXPENDITURES 5105 TOTAL SALARIES & FR3NGE BENEFI 104,983.00 6200 TOTAL SUPPLIES, REPAIRS & MAIN ~ 105,000.00 6300 TOTAL CONSULTING _ _ 18,590.00 6306 TOTAL OTHER SERVICES & CHARGES 636 000.00 1,970.91' 4,236.63, 100,746.37 4.04% 30,835.66! 32,222.44 72,777.56 30.fi9% 950.40 1,48L40 17,018.60 8.01% 53,380.12 123,834.491 512,165.51: 19.4795 ~ _ ' 6900 TOTAL MISCELLANEOUS 0.00 185.00 185.00 _ -165.00 6905 DEPRECATION TOTAL EXPENDITURE 178,540.00 1,043,023.001 _ t4,876.33 102,200.42 44,635.00 206594.96 133,905.00' 2&00% 0.00 836428.04 0 20 NET INCOME (LOSS] I ! -29,323.03 $0,274.26 . Non income statement bud e[ ~ - - 7000 TOTAL CAPITAL OUTLAYS 30,000.00 0.00 0.00 30,000.00 0.00°.5 #REF! V~ n '/ jCity of Hutchinson _ Income reports -Water Sewer Garba e j _, 03131!04 _ _ ~ _ Prior Priw __ _ Annual Curren[ Year To Bud Percent Year: Year To __ __ Budget Month; 97aLe Remaining Used I __ _ _ Bu et ~ Uate 406 WATER i _ 4001 REVENUES _ ""~~- 4250 70TAL CHARGES F_OR SERVICES 0"00 1,650A0 4,950.00' 4,950.00. 0.00 11,000.00 3,000"00 4450 TOTAL SALES i 1,255,000.00 91,355.00 281,783.78+ 1,536,783.781 22.45 1,227,000.00 265,fi2424 4620 TOTAL INTEREST ON ]NVESTMENTS ~ 0"00 D"00 0.00 0"00 0.00 40 000.00 0.00 4700 TOTAL REIMBURSEMENTS 0"00 4001 REVENUES 1,255,000.00 120.00 93,125"00 _ 240"00; 240.00 286,973.76 -968,026.22 0.00 22.87 , 0"00 1,278,000"00 80AO 268,704.24 i 6001 E](PENOITURES 6105 70TAL SALARIES 8 FRINGE BENEFI ~ 6200 TOTAL SUPPLIES, REPAIRS & MAIN 318,375"00 94,160"00 19,607.34 3,633.fi1 62,222.30: _ 25fi,15270 11,717.49 82,442"59 19.54% 12.44% 320,52L00 92,250"00 69,732.58 6,780.23 6300 TOTAL CONSULTING i 6306 TOTAL OTHER SERVICES 8 CHARGES 467,900"00 236,775.00 2,670.01 12,941"fi7 2,823.76 465,07624 _ 39,919.79 176,855.21 0.60% 18.42% . 219,500.00 203,800.00 __ 20.805.36 34,393"46 6600 TOTAL DEBT SERVICE 14,745.00 1,226.75 3,686.25 51,293"33 25.00% 96,705.00 4,176.25 6700 TOTAL TRANSFERS OUT 57,000.00 _ 0"00 DAO 57,000"00 0.00% 55,000.00 0.06 6900 TOTAL MISCELLANEOUS 9,900.00 10.00 1,018.50 8,881.50 10.29% 27,950.00 402"00 6905 QEPRECATION 6001 E%PENORURES _"_. _ _ NET INCOME (LOSS) _- 235000.00 1,413,855.00 ]9,583"33 59,674.71 33,450.29 58,75DA0 180,138A9 106,835.69 176,250.00 9,273,951"49 25.00% fl.13 220,000.00 1,155,726.00 55,000.00 191,289"88 77,414.36 _ __ I Non income stalemen[ bud et _ ' 7000 TOTAL CAPITAL OUTLAYS 2,268,000.00' ~ 0.00 400"00 - 2,267,600.00: 0.00 332,250.00 O.OD I I r~ L/ n u __ Ci of Hutchinson Income re orts -Water Sewer Garha e __ 03131/94 ~ prior Prior _ Annual Current Year To Budget' Percent Year Year 7o Bud et ~ Month Date Remainin Used Bud et Date 4U7 _WASTEWATER _ ___ 4900 REVENUE & EXPENSES _ 4001 REVENUES ~ ~ 0.00 0.00 0.00 0.00 0.00 4259 70TAL CHARGES FOR__SERVICES 0.00 629.00 fi20A0 620.OD 0.09 0.00 720A0 4450 70TAL SALES 2,600,990.00 195,371.41 621,373.34 3,221,313.34 23.90 2,502,900.00 540,210.42 4620 TOTAL INTEREST ON INVESTMENTS 0.00 4700 TOTAL REIMBURSEMENTS _ 0.00 0.00 0.00 0.00 442.00 O.DD 442.00 0.00 0.00 _ 40,000.00 0.00 D.Da 47024 4001 REVENUES 2,600,000.00 195,991.41 622,375.34 3,222,375.34. 23.94' 2,542,000.00 541,400.66 6001 EJCPENDRURES _ _ ~ I 6105 TOTAL SALARIES 8 FRINGE BENEFI 459,902.00 30,865.06 101,677.85 358,224.15 ' 22.11 _ 493,348.00' 102,893.52 6200 TOTAL SUPPLIES, REPAIR58MAIN F 181,750.00 54,635.32 69,780.02 , 111,969.98 36.39 173,500.00. 40,993.10 6300 TOTAL CONSULTING ~ 349,000.00 3,930.29 39,395.14 309,504.86 1129 362,700.00 . 43,808.72 6306 TOTAL OTHER SERVICESBCHARGES _444,040.00 74,529.19 174,444.14 269,595.86 39.29 425,220.00 103,539.81 fi600 TOTAL DEBT SERVICE 162,772.00 17,436.92 52,330.75 110,461.25 79.73 205,243.00 40,693.00 6700 TOTAL TRANSFERS OUT ~ 57,OD0.00 0.00 9.00 57,000.00 0.00 55,000.00 0.00 5900 TOTAL MISCELLANEOUS ~ 74,000.00 6,08422 6,258.64 fi7,141.36 0.81 23,600.00 6,888.68 6905 DEPRECATION 700,000.OD 60,000.00 180,000.00 520,000.00 ~ 700,000.00 375,000.00 5001 EXPEN-ITURES 2,428,464.00 252,48LOD 623,866.54 1,804,597.46 . 2,442,$1 L00 513,81fi.83 NET INCOME {LOSS] {56,489.59 (1,497.20] {5,026_,972.80] ' 27,583.83 i I Non income staiemeni hudgei ~ _ _ 7000 TOTAL CAPITAL OUTLAYS 2,418,500.00 11,250.40 50 774.99 2,367,725.01 2.10 11,618,900.00 15,199.76 LJ~ r1 S~ ~/ '~ RESOLUTION N0. 12405 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Flapper & Parts $19,746.17 WWTP repairs WWTP Yes Plant Flanged Equip • The following items were authorized due to an emergency need: ITEM I COST PURPOSE DEPT. BUDGET VENDOR Date Approved: . Motion Made By: Seconded By: 27.2004 Resolution submitted for Council action hy: Ken Merrill, Finance Director ~-`~~ ~ CJ RESOLUTION NO 12385 VARIANCE REQUESTED BY MIKE CORCORAN, PROPERTY OWNER, TO PLACE IIARDSURFACEb PARHING UP TO THF. PROPERTY L1NE LOCATED AT 934 HWY 15 SOUTH BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Mike Corcoran, properly owner, applied far a variance to reduce setback of parking lot from 6 feet to 0 feet located at 934 Hwy 15 South LegaY Description: Lat 3, Black I, ,i`Ianson's Thdrd Addition ~~ 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values ofproperties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has dctcnnined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The City Council hereby approves the variance hosed on the hardship the property owner is attempting to replace paving to connect to the present paving, but approves the variance with the following conditions: ]. The propertyy owners enter into a cross parking agrcement/easementwhtch would document the situation. The easement should clarify responsibilities regarding maintenance, snow removal etc. 2. The setback will be 0 feet on the North side ofthe propperty and 3 Feet on the West and South sides and the site plan dated 4/20/04 will he followed. 3. improve the catch basin system that is accumulating a large amount of siltation. This could he accomplished with plantings and grass around the catch basis. r~ Adopted by the City Council this 27th day of April, 2004. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor ~~:~ 1 Hutchinson City Center ~~. • C7 DATE: Apri120, 2004 111 Hassan Street 5E Hut[Linson, MN 55350.2522 320.587.5157/Fex 320.234-M1240 MEMORANDUM TO. ilut~lwuuu Cily Cuwluil FROM: Hutchinson Planning Cormnission SUBJECT: CONSIDERATION OF VARIANCE REQUESTED BY MIKE CDRCDRAN,PROPERTY OWNER, TO PLACE FL4RDSURFACED PARKING UP TD THE PROPERTY LINE LOCATED AT 934 HWY 15 SD11TH Pursuant to Section 8.14 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request far a variancc. HISTORY This item was tabled at the March Plannirg Commission meeting. The applicant is requesting a variance to reduce setback of parking lot from 6' to 0'. There is a portion of the parking lot that was taken up due to remodeling of the building and tits applicant must replace the blacktop which extended to the property line originally. Fie states the hardship as attempting to connect to existing blacktop. FIN OF FACT 1. T7te required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on March 4, 2004. 3. At the public hearing held, no neighbors were present to object . RECOMMENDATION The Planuing Commission voted to unanimously recommend approval of the variance with the following conditions: 1. 1'he property owners enter into a cross parkirtg agreement/easement which would document the situation. The easement should clarify responsibilities regarding maintenance, snow removal etc. 2. The setback will be 0 feet vn the North side of the property and 3 feet on the West and South sides and the site plan dated 4/20/D4 will be followed. 3. Improve the catch basin system that is accumulating a large amount of siltation, This could be accomplished with plantings and grass around the catch basis. 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",~ w _ r w CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission Prepared 13y: Planning Staff: $rad Emans, Dolf Moon, Dou Nelson, Lisa McClure, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny liutledge, Barry Greive, Mark Scbnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Joe Nagel, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: Apri15 2004 -Meeting Date: April 20, 2004 Applicant: Mike Corcoran, property owner, Antiques 'f'o Go VARIANCE Update 'T'his item was tabled from the Match Planning Commission agenda. The applicant is requesting a variance to reduce setback of parking lot from 6' to 0'. There is a portion of the parking lot that was taken up due to remodeling of the building and the applicant must replace the blacktop which extended to the property line originally. The applicant states the hardship as attempting to connect to existing blacktop. There are a number of things that have occurred since the last meeting. Staff has provided a drawing that would be acceptable in temu of the variance request. See attached site plan. The plan indicates saving • opeu space in some areas and maintaining a 3 foot property line setback on the west and south property lines. The plan also indicates the catch basin would be protected with green space. The applicant also requested that the City consider issuing a variance to then connect the pavement with Mr. Fahey's property to the north and to the apartment building to the northwest. Staff then requested the applicant obtain signatures from bath property owners to confu-rn that they were interested in participating in this project. To date, Mr. Fahey has signed the application. Staff has also requested the applicant provide an easement document that provides for the specifics of maintenance, future repairs, parking allowances, etc. The document has not been received. Staff is not comfortable, at this time, providing a recommendation at this time, other than to table the application until the applicant has fulfilled the requests far in(armation. GENERAL INFORMATION Existing Zoning: C4 (Fringe Commercial) Property Location: 934 Hwy 15 South Lot Size: Approximately 1 acre Existing Land Use: Commercial AdJacent Land Use And Zoning: Commercial and T-Tigh Density Residential Comprehensive . Land Use Plan: Urban Commercial Design Zoning History: There was a variance approved in I978 to construct a warehouse. ~C1 C~ Variance Mike Corcoran - 934 Ilvvy 15 S Planning Commission- Apri120, 2004 Page 2 Applicable Regulations: Section 8.14, Hutchinson Zoning Qrdinance SPECIAL INFpRMAT1l?N C~ Transportation: Lynn Road and Hwy 15 S Parking: Office buildings less than 20,000 sq. ft. - 5 spaces per 1,000 sy. ft. Retail - 5.5 spaces per 1,000 sq. ft. Restaurant - 1 space per table or 1 space per 2 stools Furniture/Warehouse - 1 space per 1000 sq. ft. Cc: Mike Corcoran, P.O. Box 322, Hassel MN 55325 .lim Pahey _~`C~) PARHING LQT ACCESS AGREEMENT This is an agreement between James P. Fahey (Fahey Sates) and Micbapl ('nrrnran (Antiques to Go). We hereby understand and are aware of the location of our property lines running east- west between our adjacent properties. (south side of Fahey Sales and the north side of Antiques to CYo). We realize that due to the availability of space at the west end of our properties there very possibly could be an encroachment situation regarding access and turnaround. We are aware of this and at this time at the request of the City of Hutchinson hereby grant easement rights to patrons or tenants to access said properties. We both have been and will continue to park on our own properties. We have been and will continue to manage our awn snow plowing and parking lot maintenance. This agreement is for current property owners only and is not transferable to future property owners. • I p- D ~ es D. F ey Date JANET K. KILIAN NOTARY PUBLIC - MINNES~ My Comm. Exp, Jan. 31.2 Michael Corcoran Aate Notana< atamp or seal JANET K. KILIAN NOTARY PUBLIC - MINNESpTA ~ Cannz. E><P• Jan. 37, ~,~.~-- ~.-11 ,>~ SC~~I Hutchtltson CS Center Michael & Leslie Corcoran 7333 Us Hwy 12 P O Box 322 Dasscl Mn 55325 Re: Variance Application Dear Mr. Corcoran, 111 Hsssan StreN SE Hot A~~, MN 55350.25YL 320.587-5131/Fax 324.?1t424p 't'his is a follow up to the Planning Commission meeting of last month. Since that time, the City Engineer has prepared a drawing of what would work from a total site paving perspective. The drawing indicates 3 feet of setback from the west and southern property lines and provides for open space around the catch basin and the south side of the building. The Planning Staff reviewed the application again at their monthly meeting yesterday, and further recommended more clarification on the agreement. The agreement should include the following: 1. Indicate areas of joint usage or encroachmettt (by drawingand/or legal description) 2. Indicate the parties that will be signing the agreement (legal property bwnel5). 3. The stipulations of the agreement (i.e. who will maintain, what and how things will be maintained, if there will be dollars exchanged for maintenance). The Ciry has not rxeived the additional signatures for the application for the variance. 'T'his needs to be completed to consider the variance for the other properties. The signatures need to be included on the application form. Enclosed are two copies. The City will need to be contacted by April 9, 2004 to anrangc the information for the Planning Commission meeting on Apri120, 2004 at 5:30 p.m. If you have any questions, contact me at 320-234258. ~Sincerel~y ~~ 7ulie Wischnack, AIGP Director of Planning/ZoningBuilding L. J ~C~_~1 Printed an rxycled p~prr - Apri16, 2004 RESOLUTION NO. 12386 ItESDLUTION APPROVING A CONDITIONAL US> PERMIT REQUESTER BY BRIAN PONATH, PROPZrRTY . OWNER, TO CONSTRUCT A 3-PLEX WITH GARAGES LESS THAN 400 SQ. FT. LOCATED AT 446 PROSPECT STREET N.E. IN AN R3 DISTRICT BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHEJSON, MN: 1. Brian Ponath, property owner, has applied for a conditional use permit to construct a 3-plex with garages less than 400 sq. ft. located at 446 Prospect Street N.B. LEGAL DESCRIPTION: The North 129.50 feet of Lot 12, Block 13, North Half of Hutchinson, according to the recorded plat thereof. Also, the East llalf of Lot 11, of said Block 13, except the South 132.00 feet thereof, Also except the East 2.00 feet of the Northerly 68.50 feet of the South 200.50 feet of said Lot 11. SubJ~ect to an easement for drainage and utility purposes over and under and across the northerly 12.00 feet of said Lot 12. Also, subject to a 20 foot easement for driveway purposes over and across part of said lot 12. The southerly line of said easement is described as follows: Beginxring at the southwesterly corner of said North 129.50 feet of Lot 12; thence easterly along the south line of said North 129.50 feet of Lot 12 to a point 40.00 feet westerly, as measured along said south line, westerly of the southeasterly corner of said North 129.SD Feet of Lot 12; thence northeasterly, to a. point on the east line of said Lot 12 a distance of 40.00 feet northerly, as measured along sand east line of the southeasterly comer of said North 129.50 feet of Lot 12 and said line there temrinating. '~'he easterly and westerly lines of said easement being the east and . west lines of said Lot 12. 2. The City Council has considered the recommendation of the Planning Commission and the effect ofthe proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding azea and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the candrtiens, as outlined below are met. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. Parking must be hardsurfaced before new building is occupied. 2. There must be a 20 foot minimum hazdsurfaced driveway to the 4 - plez on the property for emergency access. No Parking will be allowed on the driveway to the 4-plex. 3. Verify water and sewer service location. 4. Relvcafion of natural gas or electric services will be at owner's expense. 5. Verify electric load requirement. 6. Trash containers must be Adopted by the Ciry Council this 2T° day of April, 2D04. ATTEST: Gary D. Plotz City Administrator Mazlin D. Torgerson Mayor ~~~ Hutchinson City Center DATE: TO: FROM: SUB.IECT: Hutchinson City Council MEMDRpNDUM F3u[chinson Planning Commission 111 Hassan Street SE Hutchinwm, MN 55350.2522 320.567.515A/p'ax 32x2344240 CONSIDERATION OF CONAITIONAL USE PERMIT REQUESTER BY BRIAN PONATH, PROPERTY OWNER, TQ CpNS'I'RUCT A 3-PLEX W1TH GARAGES LESS'I'ILAN 400 SQ. FT. LOCATED AT 446 PROSPECT S1'KEET N.E IN AN R3 DISTRICT Pursuant to Section 8.0G of 7-oning Ordinance No. 464, the Hutchinson Planning Comrtvssion is hereby submitting its findings o£fact and recommendation with respect to the aforementioned request for a conditional use permit. IIISTORY This request was approved by the City Council on lone 24, 2003. The six month time limit for the Conditional Use Permit has expired. Staff recommendations in lone were: Hardsurfaced parking, 20 foot minimum hardsurfaced driveway to the 4 plex on the property of emergency access, no parking will be allowed on the driveway to the 4-plex, verify water and sewer location, relocation of natural gas or electric services will be at owner's expense and verify elecnic load requirement. Two of the units will have single car garages. FIND G~ S OF FACT 1. The required application was submitted and fee were submitted. ~2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson I-eader on Apri18 , 2004 3. There were no neighboring property owners present at the public hearing objecting to the request. RECOMMENDATItZ The Planning Commission unanimously voted to recommend approval of the conditional use permit with the following conditions: 1. Parking must be hardsurfaced before new building is occupied. 2. There must be a 20 foot minimum hardsurfaced driveway to the 4 - plcx on the property for emergency access. No Parking will be allowed on the driveway to the 4-plex. 3. Verify water and sewer service location. 4. Relocation of natural gas or electric services will be at owner's expense. 5. Verify electric load requirement. 6. Trash containers must be screened. Respectfully submitted, Dean Kirchoff, Chairlnart Hutchinson Planning Commission cc: Brian Ponath, 446 Prospect St. NE L_ primed on recycled paper - ~~ `C, Apri120, zooa CITY OF HUTCHINSON PLANNING STAFF REPORT • To: Hutchinson Planning Commission Prcparcd By: Planning Staff: Brad Emans, Dolf Moan, Don Nelson, Lisa McClure, Susan Rolander, Jean Ward, John Rodeberg, P.E., Jvhn Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Joe Nagel, Dick Nagy, Jnlie Wischnack, AICP, and Bonnie Baumetz Date: Apri15, 2004 -Meeting Date: April 20, 2004 Applicant: Brian Ponath, property owner CONDITIONAL iJSE PERMIT Brief Description: This request was approved in June, 2003. There is a six month time limit on Conditional Use Permits and an cxtcnsion was not requested by the property owner. The property owner is requesting a Conditional Use Permit to construct a 3-plex on property located at 446 Prospect St. NE which is zoned R3. Dwelling units of 3 and over require a Conditional Use Permit in a R3 district. New housing garage requirements state no less than 400 . sq. ft. garage per unit. Anything less requires a Conditional Ilse Permit. This building will not meet the 400 sq. ft. garage requirement. We have granted Conditional Use Permits for a similaz request in the Ravenwood plat. GENERAL INFORMATION Existing Zoning: R3 (Medium Density Residential) Property Location: 446 Prospect St. NE Lat Size: 73 acres Existing Land Use: Multiple family Adjacent Land Use And Zoning: C2 (Automotive Service) to the South R2 (Low density -1 and 2 family residential) on other sides of the lot Comprehensive Land CJse Plao: Traditional Residential Neighborhood Zoning History: The property was rezoned from C2/R2 to It3 in 1997 for the construction of up to 7 dwelling units. A Conditional Use Permit was granted for the existing 4-plex August, 1997. Applicahle Regulations: Section 8.06 of the Zoning Ordinance ~(~~a. Conditional Use Permit C~ Brian Ponath - 446 Prospect St. NE Planning Commission- April 20, 2004 Page 2 SPECIAL INFORMATION Transportation: Prospect Street NE Parking: 2.5 spaces per dwelling unit - 18 required for this property ParkinE area for the entire development must be hardsurfaced before the new building is occupied. Analysis and Recommendation: The plan meets the setback requirements and open space requirements of the R3 district. There is concern regarding the area on the east side of the building labeled gravel surface. This area must be a grassy area after the building is constructed. There is no parking allowed in that area. A driveway permit will be required if the entrance is tv be changed. Planning Staff recommends approval of the request with the following conditions: J C~ 1. Parking must be hardsurfaced before new building is occupied. 2. There must be a 20 foot minimum hardsurfaced driveway to the 4 - plex on the property for emergency access. No Parking will be allowed on the driveway to the 4-plex. 3. Verify water and sewer service location. 4. Relocation of natural gas or electric services will be at owner's expense. 5. Verify electric load requirement. 6. Section 6.06 of the Zoning Ordinance requires trash receptacles must be shown on the site plan and must be shielded. Cc: Brian Ponath, 446 Prospect St. NE ,~~ ~~ ~~. • - - __ s --- - 475 9 • 11 _~ _1-1 _l _ -_~ 36 / ...._ - .. L// 46 ~- ~ ~ A 26 - 465 --~ h ~N~ - 420 ~~ 72 ~~~ -_ ....._.._. ~4 h 488 - _ 430 .¢O ~_ 41 __ ~ --- - - - '-.. 486 '.. - 440 425 80 - - ~ \ 435 --_- _ 476 - 13 15 450 ~~ ___ / - - ~ ~_ 466 ~~' _ %' 445 - - 4 ~ _ -----17. ~ 460 465 456 < -. _-.. 455 ;? 4rHgV~ ?-. M~ .. 436 _~ _ 45 ~ 4'- 426 ~ _~----~ ~ 429 ~~/j_ _ / ~ _ 4ry'gv~N~ 123 ~.... ~HAyE'1'F' 1 nq~jkq~' ..... 'QP.., r---- BUILDING PERMIT SURVEY FOR BRIAN PONATH DESCRIPTION PN{({L A p,, N TM IfeHn 12&OD feat H Lel 12. 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"0phy er.a / 0. ~ n.a ~,Jy ~ , £ry• ~ ._ o''e~ r pb1 • M f+•) / ~,~° ~ . /°Poe Me // Yb`e--^~ sin 2.00 / R ~ /r _ ~ Nn'rl wiwr ~' / .L sae .P ~ er.r / c.w I / L.~363 1 d+n p ~~ ` /. ~ '.aa'.,,, / r/ WESTERLY IIImT PRDP09ED TOP aF FDUN0ATN7N 10e 1.5 PRCPOSFn VAgAQE RDOR - IDB I.o INe eeeemenr) EASTEPI.T UNfT PRDPOSEO TOP DF FDUNDATgN 1078.3 PROPOSeD DRRAOE PLDDR • IDraD PROPOSED LOW[Si FLOOD IOT9.3 PELLINEH LDNO SVRVEIING ~reyY "•ra. X01 '*.r L ~ 4, _ n i TQDI ~ . el.i PRpp ° tea ~ ~ Ier•I Mw. ' 1 ~' / ~~ ..~ a' n ~__ py~~' N a n ee r n• .uxr 0 Mfr , =p~. pR ~ I r.,a raT ~~f`(`e`rV^N TTT" ~ IS L,r~ 9,~•r. gy Xld ~/$e, , I,A d nw ~ yaee Lv ~ ~ ~ O ~ h , ~ ~ a rcY ors .~ ~ ~ 7 p M IMlr ~b rae CJ % ry ~~ wy,, ez '^ rl.[t afV ei 6J 1q1 . ~~ ~ . ^ `L '\~ 4 gJ F / __ ~ Top M ken plpe el nertMpel eanler H Lea 1, BNeN ly, ~ Ekvalbn 1077.71 I n.r enr aentlry IMI role Sur ve>. Plan er Reparr raa Pr •ver ed er me er undo me' dlre[t .upuvla len one toot I am a dolt II<ena ed 4one sm reyor onset IM IeYa er Ih• StHe H M^^l nyoDDy--e~oto. J•1NIn Y•<~ .a n. r.- ~ 0 tle. He. ~Y3?3 SL~J~ HIRCIBNSDN MN HUTCMINSON MN HUTCHINSOH MN RESOLUTION NO. 12387 RESOLUTION APPROVING A PRELIMINARY PLAT TO RE KNOWN AS MEADOW LINKS VIEW • SIiBMITTEA RY RICHARD IiAUSLADEN BE IT RESOLVED i3Y THE CITY COUNCIL OF TIIE CITY OF HUTCHINSON, MN: FINDINGS 1. The property owner has submitted a 3 lot pnliminary~~lat to be known as Meadow View Links. This is an application for a preliminary plat for a property located at 1120 - 13 Ave. N. W. The preliminary plat will combine Lot 3 of Krsiean Acres and Lot 2 of First Addrtwn to The Meadow's and split the property into 3 buildable lots. The property is approximately 1.5 acres. LEGAL DESCRIPTION: Lot 3, Block 2, Krsiean Acres according to the recorded plat [hereof. Also i,ot 2, Block 1, First Addition to The Meadows, according to the recorded plat thereof. 2, The City Council has considered the recommendation of the Planning Commission and the effect ofthe proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traltic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive flan. 3. The Council has detcmtincd that the proposed use is in hamtonY with the general purpose and intent of the 7.oning Ordinance and the Comprehensive Plan, if the conditions, as outhncd below are met. CONCLiISION . The City Council hereby approves the preliminary plat with the Following: 1. The tree escrow required may be waived as there are a number of trees already on the property. 2. Any relocation of utilizes will be at property owner's expense. 3. There are a number of fees charged to the development and follows: Parkland $215.00 per unit. SAC/WAC charges in 2004 are $22UU.U0 per unit (note this tee increases every year). Electric service temtory area charge of $8UU.00 per unit. All above costs are collected with the building permit fees. 4. 1'hcre will be additional assessments concurrent with the sanitary sewer line. Adopted by the City Council this 2T~ day of April, 2004. ATTEST Gary D. Plotz City Administrator Marlin D. Torgerson Mayor ~~~~~3 Hutchinson Cit Center C~ r~ L BATE: April 20, 2004 MEMOI2ANbUM TO: Hutchinson City Council PROM: llutchinson Platuung Commission Ill Haasan 8trtet 3E Hutchinson, MN 55350.2522 326587.5151/Fax 326234.4240 SUBJECT: CONSIDERATION OF 3-L07' PI2ELIMiNARY PLAT TO BE KNOWN AS MEADOW LINKS VIEW SUBMITTED HY HUTCH HAUSLADEN, PROPBRTY OWNER Pursuant to Sections 12.10 of Zoning Ordinance No. 464, the Hutchinson Planning Convnission is hereby submitting its Endings of fact and recommendation with respect to the aforementioned request for a prelinunary plat HISTORY 'The applicant ltas subzxvtted a 3-lot Preliminary Plat which will combine Lot 3 of Krsiean Acres and Lot 2 of First Addition to The Meadows and split into 3 buildable lots. FINDINGS OF FACT 1. The required application was submitted and fee was submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinsvzt Leader on April 8, 2004. 3. There were nv neighboring property owners present at the public hearing objecting to the request. 4. The plat is challenging in that there is no xcccssibility to sanitary sewer at this time (on 12`s Avenue). Since the project would be assessed for multiple properties, staff will be holding a neighborhood meeting to discuss whether the neighborhood would be accepting of the potential assessments for this project. 5. The lot configuration is appropriate For the Rl Zoning District and maintains enough buildable area despite many utility lines, which run along the eastern portion of the property. The lot sizes far exceed the requred 10,400 square foot minimum b. 'there are a ntunber of fees that wil l be charged tv the development. The parkland contribution in the R 1 district is $215.00 per unit. SAC/WAC charges in2004 are $2200.00 per unit (Wort this fee increases everyyear). This development is within the electric service territory area therefore does have to pay a charge of $800.00 per tutu. The above costs arc collected with the building permit fees. There would be additional assessments concurrent with the sanitary sewer line. RECOMMENDATION 7'he Planning Cortmtissivn unanunously recommends approval of the preliminary plat with the following conditions: 1. The tree escrow required maybe waived as there are a number of trees already on the property. 2. Any relocation of utilizes will be at property owner's expense. 3. There are a number of fees charged to the development and follows: Parkland $215.00 per unit. SAC/WAC charges in 2004 are $2200.00 per unit (note ibis fee increases every year). Electric service territory area charge of $800.00 per unit. All above costs are collected with the building permit fees. 4. There will be additional assessments concurrent with the sanitary sewer line. Respectfully subrrtitted, Dean Kirchot2; Chairman Hutchinson Planning Commission Cc Butch FIausladen, 1120 - 13's Ave NW - p,;otw as ray~tw ~, - JCc~ j CITY OF HUTCHINSON PLANNING STAFF REPORT CJ To: Hutchinson Planning Commission From: Planning Staff: Brad Emans, Dolf Moan, Don Nelson, Lisa McClure, Susan Rolander, Jean Ward, John Rodeberg, P.L., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Joe Nagel, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz bate: Apri112, 2004 -Meeting Date April 20, 2004 Re: Preliminary Plat -Meadow Links View Butch Hausladen, property owner Brief Description The applicant submitted a three lot preliminary plat which will combine Lot 3 of Krsiean Acres and Lot 2 of First Addition to The Meadows and split auto 3 buildable lots. GENERAL INFORMATION . C~ Existing 7.oving: Rl (Single Family Residential) Property Location: 112D - 13'" Ave NW Lot Size: Approximately 1.5 acres Existing Land Use: Single Family Adjacent Land Use And Zoning: Single Family Comprehensive Land Use Plan: Tradzrional Residential Neighborhood Zoning History: First Addition to the Meadow was subdivided by the Ciry. Lot 2 has been approved to be sold to the property owner and the deed has been finalized. AppOcable Regulations: Subdivision Ordinance Section 12.10 Recommendation: The plat is challenging in that there is no accessibility to sanitary sewer at this time (on 12th Avenue). Since the project would be assessed for multiple properties, staff will be holding a neighborhood meeting to discuss whether the neighborhood would be accepting of the potential assessments for this project. The lot co~guration is appropriate for the Rl Zonhtg District and maintains enough buildable area despite many utility lines, which run along the eastern portion of the property. The lot sizes far exceed the required ]0,4D0 square foot minimum. There are a number of fees that will be charged to the development. The parkland contribution in the Rl district is $215.00 per unit. SAC/WAC charges in 2004 are $2200.00 per unit (note this fee increases every year). This development is within the electric service territory area therefore does have to pay a charge of $500.00 per unit. ~~~) Preliminary Plat -1Vleadowlinks View Butch Hausladen Planning Commission meeting - Apr1120, 2004 Page 2 Tae shout costs are collected with the building permit fees. There would be additional assessments concurrent with the sanitary sewer line. There is also an escrow required for tree planting. T'he ordinance requires the equivalent of 2 trees per lot be escrowed with the City. cc: IIutch Hausladen, 1120 13'° Avc. NVJ `~ ~~~3 c e y ~ q I ~IµMy ~ } ~~ 1. ~~1 ~~ ~,.,, .~ ~~ ~~ w .8 ~ .~ pp ' Y W n . `~, ~ ~ Z w ~` . ~ ~ ~, `.. C-a .. ~, ., ~w.._. 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Kerry and Rita Krueger, property owners, applied for a variance to reduce front yard setback from 25 feet to 18.5 feet for the construction of an 8/ x 21' three season porch addition located at 545 Erie St. S.E. Legal Description: Lot X 4, X;lnck 63, South Half of Autchinsan 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anricrpated traffic conditions, and the effect on values ofpropertics in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the . Zoning Ordinance and the Comprehensive Plan. CONCLUSION The City Council hereby approves the variance based on the hardship the house was constructed before zoning vrdinazices required a 25 foot fronl yard setback but approves the variance with the following conditions: 1. The variance is for the project as identified in the site plan dated March 17, 2004. Any deveiations from that plan would require further review. 2. Utility relocation would be paid for by the applicant. Adopted by the City Council this 27th day of April, 2004. ATTEST: Gary D. Plotz . City Administrator Marlin D. Torgerson Mayor ~~c~~ Hutchinson City Center • DATE: Apri120, 2004 tlr Hassan Street SE Hutchinson, MN 55350.2522 320.5975153/Fsx 320-234-0240 MEMORANDUM TO: Hutohinoon City Council FROM: FIutchinson Planni~v Commission SUBJECT: CONSIDERATION OF VARIANCE REQUESTED BY KERRY KRUEGER,PROPERTY OWNER, TO REDUCE FRONT YARD SETBACK FROM 25 FEET TO 18.5 FEET SX REMOVING A 6' X 8' NON-CONFORMING PORCH AND CONSTRUCTING AN 8'X 21' 3 SEASON PORCH ONTO HOUSE LOCATED AT 545 ERIE ST. S.E. Pursuant to Section 8.14 of 2aning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its Findings of fact and reconuitendation with respect to the aforementioned request for a variance. H15TORY The applicant is requesting a variance to reduce front yard setback 6.5 feet for construction of an 8' X 21' 3-season porch. He will be removing the existing non-conforming 6' X 8' parch. The applicant states the hardship as the house was constructed before zoning ordinances required a 25 foot setback from the front property line. A variance was granted in June, 2003 to reduce driveway setback io 0 feet. FINDINGS OF FACT I. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchins9n Leader on April 8,2004. 3. At the public hearing held, no neighbors were present to object . RECD DATION The Planning Commission voted to unanimously recommend approval of the variance with the following conditions: 1. The variance is for the project as identified in the site plan dated March 17, 2004. Any deveiations from that plan would requite further review. 2. Utility relocation would be paid for by the applicant. Respectfully submitted, Dean Kirchoft Chairman Hutchinson Planning Commission cc: Kerry and Rita Krueger, 924 Keith St. SW Printed on recycled paper - ~~~~ CITY OF HUTCHINSON PLANNING STAFF REPORT . To: Ilutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Dan Nelson, Lisa McClure, Susan Rolander, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Joe Nagel, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: Apri112, 2004 -Meeting Date: Apri120, 2004 Applicant: Kerry Krueger, property owner VARIANCE Brief Description: The applicant is requesting a variance to reduce front yard sctback 6.5 feet for construction of an 8' X 21', 3-season porch. He will be removing the existing non-conformuig G' X 8' porch. "1'he applicant states the hardship as the house was constructed before zoning ordinances required a 25 foot setback from the front property line. A previous variance was granted in June, 2003 to reduce driveway setback to 0 feet. • GENERAL INFORMATION Existing Zoning: R2 (Low to Medium density residential) Property Location: 545 Erie St. SE Lot Size: 66' X 132' Existing Land Use: Single Family Residential Adjacent Land Use And Zoning: R2 (Low to Medium Density Residential) and Il (Limited Industrial Park) Comprehensive Land Use Plan: Traditional Residential Neighborhood Toning History: N/A Applicable Regulations: Sections 8.04 and 6.04 SPECIAL INFORMATION Transportation: Erie Street SE Parking: N/A 5~~~~-I r'arialpce r Kerry Krueger - 545 Erie St. SE Planning Commission- April 20, 2004 Page 2 Analysis and Recommendation: Staffhad a mixed reaction to this proposal. However, the staff in the majority opinion provided a positive recommendation for this proposal. 17iscussion about the age of the home, existing location of the home and its proximity to a major industrial property were all considerations in considering the variance allowance. ht particular, the existing porch is 20.5 feet and the replacement area, although larger, would be located only 2 feet further into the setback than what is currently occumng on the property. Staff again recommends approval of the variance with the Following conditions: "1'he variance is for the project as identified in the site plan dated March/, 2004. Any deviations fmm that plan would require further review. 2. Any utility relocation would be paid for by the applicant. C~ Cc: Kerry and Rita Krueger, 924 Keith St. SW 5~~~~ • • s l~3 `° >- > ~- W w CERT1FiCATE OF SURVEY FOR KERRY KRUEGER s:scssveo Lot 10, Black 63, SOUTH HALF OF HUTCNINSON Mpg i ~ 7ggd ~,i viz"a ~ ~ i ~~ N it ~ i ' t G 4 ~ ~ >~.r. ~ ~ t ~ t-J ~ '" J ceiwn. Lxa~. Garuoc ~ 0 10 PD 40 Graq 9rRr '! ' unmu Dime PQ S S~RtE'lIHG HwY f~"r~~~ is 'br ~ar~ iha d='O' k F [ ] i ] Y f r 132.00 REGISTERED LAND Tract A HUTGMYSOH W rtaN In fi D! -- E . a I • Drnpt9. pen menumpnr fpwD Getup. O Ganeua rrpn nwnum.m r.t d~~~ ~ r I •v rp' e.rrrf) rRer r~lf lorry, Alon or ~ m ~ ~ R.perl of pr.ppr.D pf ~. er undv m} dlrrcr ~ fuD.r•ISIm mE IRrI i om a dry Ilttnssd - -- LaeO 3urwypr rndtt r~s lox of I~. 91 ot. of Yr nn.eery. ~+ d / lIdC11C1LY X71 lIrL/4/N~ ~r 1 A axcn sare ~ ~ +~ or r.: 111se 3_ >~ooY l lr. x...~Yd~9 SURVEY N0. 24 JDS k0. 06019 8X P-3Y3 PG 8 L MAR i 'T ~2Ub4 City of Hutchinson 17apt. of Q. 2. b B. i i I f~ ~, C R~C.~~ED ~~~`~n DLO p.Lh6 ~~~ n~ STEPS pRE NfIF SHOVN EW THIS J,-.~ VIEY RESOLUTION NO. 12389 RESOLLTTiON APPRUVING A CONllITIONAL USE PERMIT REQLTF:$TEll HY TOM DACGF.TT, PROPERTY OWNER, HUTCHINSUN MANi1FACTURING,1'U CONSTRUCT TWO 40'X80' POLE TYPE STORA(=E i3L?ILDINGS IN THE. I!(: llISTRICT LOCATED AT' 720 HWY 7 WEST EE IT RESOLVED BY 1'HF CITY COUNCIL OF THE CITY OF HUTCHB+ISON, MN: FINDINGS 1. Tom Daggett, property owner, I3ntchinson Manufacturing, has applied for a conditional use permit to construct two 40'x80' pole type storage buildings itt the Industrial Commercial district. LEGAL llESCR1P'fION: All that part of the East 3D0 feet of the West 778 Feet of the Southeast Quarter of the Southeast Quarter of Section Thirty-six (36) in Township Dne Hundred Seventeen (117) North of Range Thirty (3D) West, as measured along or parallel with the north line of said Southeast Quarter of Southeast Quarter, lyhtg Northerly of the raght-of--way of the Minneapolis Industrial Railroad (fvmrcrly Mitxnesota Western Railroad). 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of [he occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties ht the surrounding area and the etfcct of the use on the Comprehensive Plan. 3. The Council has dutertnined that the proposed use is in harmony with the general puxposc and intent of the Zoning Ordinance and the Compnehw~sive Plan, if the condttivns, as outlined below are met. CONCLUSION 1'he City Council herehy approves the conditional use permit with the following conditions: 1. A memorandum of understanding be signed by the pfopcrty owner and dte City regarding the landscaping impmvcments. 2. Written verification that the storm water pond on the western portion of the property is in wvrlting order. 3. That there be paved access to the huildiug constmeted when the IIighway 7 improvement is completed in the area or no later than 2007 (if the highway project does not occur). 1'he paved access shall begin at the end of the highway improvement project pavement, and continue 110 feet to the south on the tnost easterly access to the parcel. 4. An additional hydrant and water looping must occur when the frontage road is constmcted. A separate assessment hearing process will he provided for this consideration. S. Buildhtg code compliance must be discussed with the building official. (i. ~ The conditional use permit is valid for six months, unless an extension is requested or constmction of the addition has commenced. Adopted by the City Council this 27"' day of April, 2004. ATTEST: Gary D. Plotz Marlin D. Torgerson City Administrator Mayor (~~ ~~ Memorandum of Understanding • City of Hutchinson ~~ Tom Daggett, Property Owner, Hutchinson Manufacturing . Date 2D04 'The City of Hutchinson and the property owner of Hutchinson Manufacturing Inc. located at 720 I-Iighway 7 West and idCntified by parcel identification number 36- 117-30-16-0070 wish to ettter a memorandum of understanding regarding specific landscaping improvements for the southern property line of thin property and other Pi upei ty ucuupied by. the business of Hutchinson Manufacturing Inc. The following itCms are summaries of discussions regazding the issue: 1. The property owner, as a product of being located in the IndustriallCommercial Zoning District, is required to make certain buffering and screening requirements. Z, The property is nearly 10 acres in size and has a large manufacturing operation; therefore, screening the entire property would be cost prohibitive. 3. The City has recognized the issue and the project would be something that can benefit both the property owner and the City, on a larger scale, in that it is near a major park attraction. 4. The City will have the opportunity, in the near future, to purchase rights to the existing railroad property, which abuts the southem portion of this property and is 100 feet in width. 5. The property owner would be potentially assessed for [his improvement through the procedure set forth in Minnesota Statutes 429. This memorandum does not waive the property owner's right to pmcess through that statute. G. The property owner has been informed that this potential cost for this portion of . property, which involves more than 800 feet, would be possibly $10,000. 7. The City will be the facilitator of the project in that they will design the project, place the materials, apply for grants to assist in reducing costs for the project, and provide opportunities for input for the property owners involved in the landscaping improvement. 8. The City anticipates that this project would occur sometime between 2007 and 2009. 9. The City will provide proper notice and updates to the property owner as to the anticipated plans and timing, as they become available. 10. The memorandum of understanding should address commitment to meeting the screening requirements, as required by the City Code, as future conditional use permits are reviewed. Tom >'laggett Hutchinson Manufacturing Gary Plotz _... . City Administrator Marlin Torgerson Mayor 5[~>> ~~ Hutchinson Cit Center C, J 111 Hassan Street Sk Hutchinson, MN 55330.2522 324557-5757/Fax 320.2340.20.0 MEMORANI/UM RATE: April 20, 2004 TO: IIuh,Ituuun Cily Cuuncll FROM: Hutchinson Planning Commission SUB.IECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTEb 6Y HUTCHINSON MFG TO CONSTRUCT 2 - 40X80 POLE TYPE STORAGE BUILDINGS 1N THE IC DISTRICT LOCATEI) AT 720 HWY 7 WEST Pursuant to Section 6.07 and 8.13 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its fmdings of Fact and recommendation with respect to the aforementioned request for a conditional use permit. H RY The applicant is requesting a Conditional Use Perntit to constmct two pole type storage sheds in the IC district at Hutchinson Manufacturing. Thcrc have been several CUP's granted for this property. A complete list of the previous requests are provided in the staff report. There were a number of conditions placed on the 2004 request which included requiring a landscaping plan, verification that the storm water pond on the western portion of the property is in working order, paved access to the newly constructed buildings at the time Hwy 7 is improved, plantittgs/buffering on the north side of the property when Hwy 7 improvements are completed, hydrant and water loping requirements and building code compliance. ~INDINGS OP FACT' 1. The required application was submitted and fee were submitted. 2. Notices were mailed to the surrounding property owtters as well as published in the Hutchin Bader on Apri18 , 2004 3. There were nn neighboring property owners present at the public hearing objecting to the request. 4. The past permitting history described above indicates a number of items need to be addressed. The storm water pond, which was required as a part of the 1992 request must be reverified. Even though this project does not directly impact the drainage pond, this issue must be addressed. 5. The landscaping and buffering of the property has been discussed for many years. Since there are a number of items which need to be in place for the landscaping improvements (i.e. railroad acquisition, multiple property owner involvement, assessments, etc.), staff and the applicant have proposed the idea of a memorandum of understanding to complete the southern landscaping improvements. Staff had provided the applicant with an estimate of 10,700. The applicant has stated he is willing to have the memorandum of understanding indicate a $10,000 price estimate. 6. The applicant requested staffbe more specific about the exact location of reyuircd pavement. Staffhas identified two semi lengths as an appropriate length oFpavement (110 feet) from the point at which the pavement of the highway improvement ends for the most easterly access. 7. There has been discussion regarding hydrant access for this property. Staff would recommend that the water line for this area be looped during construction of the frontage road and an additional hydrant be installed to better provide this property with fire protection. The applicant requested that staff indicate he would not be waiving the right to appeal an assessment, in the evCnt the property owner did not feet the amount would be satisfactory. RECOMMENDATION 'phc Planning Commission unanimously voted to recommend approval of the conditional use permit with the following conditions: • 1. A memorandum of understanding be signed by the property owner and the City regarding the landscaping improvements. 2. Written verification that the storm water pond on the western portion of the property is in working order. - printed on recycled Papa - ~lC-~ Hutchinson 1Vdfg. Conditional Ilse Permit Finding of Fact Apri120, 2004 Page 2 3. That there be paved access to the builditg constructed when the Highway 7 improvement is completed in the area or no later than 2007 (if the highway project does not occur). The paved access shall begin at the end of the highway improvement project pavement, and continue 110 feet to the south on the most easterly access to the parcel. 4. An additional hydrant and water looping must occur when the frontage road is rnnctnirt?d. A separate assessment hearing process will be provided for this consideration. 5. Building code compliance must be discussed with the building af["icial. 6. 1'hc conditional use permit is valid for six months, unless an extension is requested or consWction of the addition has commenced- Respectfully submitted, Dean, Chairman Hutchinson Planning Commission LJ cc: Tom Daggett, 720 Hvry 7 W • SCc~S 'r'd" wi;M/wl/~JIVYI .~:pM.M'iei VY'vw:~'Iw/~~:/.ursr~'WY wir.a^?'eY;~duY.Rr.'artm^y/F',wsw4uws~rs4H~saI51Y""'A~Sar.~~.n.ris+:,~'~~~i,.r./,~.:il/.i~/J/.Ynl/.I$'r.A~.RAi~ri"iY'.'AI"//%.I/.AV.+)'..VIA.®/.y~'."JG'"i"//ki%FF:P'..r. .JT.s"i'~,+.~Nr,.f'.Ji°'/M/.Mi~'~lwl.Ww;4":Ntif.~M.A~~w.~.r w+~f`.~^/Ii r.i.;srlN;~.w,i.W/ /~r~'/.Nw':4'~Iir.~.~nll~ld~'/~F^~Aw/AI/w!'d"1..~':'MiP+w"rlAB%.'.Yn.+wirye..MM.d`t.~.i~r.~.K/:.M?'^.MY>"N~"..wc»1~.,~iar.~ "~: l~tc~a~r~~on 1'lanni~g a-r~ra~isY fl'a°ep°ed ~3y. "~ ~%~ ~tafi~: Brad ~amwans, ~arl~ M~r~n, flflloa ~c~ar~, flfl~~a Mc+~'l~are, Susan R~l~racle~~~ J~ea~ ~iv'ard, Jahn flR:+~dc~er J~.fl~., ~~ ~e~te~, ~~a ~l's~~, Isnr~y ~r~tl~e, ~~rr~ +~r~r~, fl~ar c~vbrich~ Marc Se~ac~~-a~ a~ flP'tatz, lea 1'~ea-rill, ,~~r ~'""~"fl~Pa .tae Nagel, fl~Dick .fi1ag, ~fll~e''"schm~ac~t, AT'~, at~c~ fl~~anraxe Baur~~tz flute; pare 12~, 0~-4 -~ Mectir~g date April ~, 214 ~S.~plic,ant T~t~~ I3age~t, Hutchinsc~r~ Mat~~fac~a~rij~g, pr~wper ~wvner ~rie~' ID~;scrp~~~~ ~"fl~te apfliea.~t z req~ae~tirt a C""~r-~~itxpna- use Perr~v~ ~~r c~~~~s~rrac~ t~r~ crl ter ~t~arage s:h~~~ c` the .flfC: district at ~Itehin~en fl'~aaaut'act~arin ":C"here have laeen ~everafl C;'t,~~' granted ~"~rr this ~rnprd~. "fl"hcre ~cre a n~a~her cry canditfl~ra~ pflaccd can the ~}~3 request fl~ich ia~cfludcd requaran. a ~andscair~~ plan, veri~c,~titar~ that the ~t~arrr~°a mater panel tin the western rertien afl"tl~e pra~pert~r is in vr~rkin~ order, paved access tea the new~fl~ canstru~ted buildings at the tune Hwy is inY~-~ved, pla~~tinsut`t"eria~ ear the nr~rth side ref the property fl~en t~ ? iprcwverne~ts are cen~pfletcd, hydrant. and rva:ter flapping requirements ar~d F~uildin~ Bade c~arrrpli,ance. taflaas rnet. with. the ~pplieaaat and have addressed tt~c ccrneerns ~~" tk~e ay~placant regarding Bain and s.peaifi regrairerraent expectati~ar,s. fl~xis~ti~~g orair~~,l;: 4~, tnd~astrial0'C'nxnercaal District and 4 Pr+~perty T~a~c~t~ean: ~1 ~~~+ 7 ~N'est )t.at iz ~~."'~~? acres ~ int,ludi~~ all g~ruperties Fistmrt^g )E~and 'ice, ~'Tar~ufachrixag bu~si~s. d,~acer~k ~~ancl ~:Jce ~r~d ~~iag,. ~;~ t« ti~e~ west, ~- tar e east and tt~e So~ith T"nrl~ of ~e ~''r~r l~.iver to e seuth, k~arl~ tsa the s+~iath. ~°+anapre~xemcflve ~~~d use laa: ~nd~astrialo~~~~~~~~~°uTal ~.a , ~~., , Conditional Use I?ermit Hutchinson Manufacturing Planping Commission Review - Apri120, 2004 M Page 3 Applicable Regulations: Section 8.13 - IndustriaVCommercial District Section 6.07 -Conditional Use Permit Required SPECIAL INFORMATION Transportation: There are three access points to Hwy 7 West, no service road. Staff has been discussing, with MNDOT, the ideas for the improvements to Highway 7 (see attached plan). The City Code requires buffering and paved access to buildings. Because of the timing of Highway 7 being constructed in 2006/2007, staff believes this would the best time to do some improvements in this area would be concurrent with the reconstruction project. There would be a new service road in this area and a driveway and/or street would be extended to the south. Parking: The minimum parking requirements require one space per employee on a principal shift. I1iere are 61 paved on west side and another 8 paved on north side. 36 unpaved north side unpaved. 96 on employees on shut. Physical Characteristics: The property slopes gradually from State Highway 7 to the south. The one hundred ycar flood plain is located to the south at an elevation of 1046.3. The area in question is above that elevation. There is a small wetland to the south of the proposed addition, but not in the area of construction. Analysis: Stormwater Pond The past permitting history described above indicates a number of items need to be addressed. The storm water pond, which was requited as a part of the 1992 request must be reverified. Even though this project does not directly impact the drainage pond, this issue must be addressed. Landscaping Improvement The landscaping and buffering of the property has been discussed for many years. Since there are a number of items which need to be in place Far the landscaping improvements (i.e. railroad acquisition, multiple property owner involvement, assessments, etc.), staff and the applicant have proposed the idea of a memorandum of understanding to complete the southern landscaping improvements. Staff had provided the applicant with an estimate of 10,700. The applicant has stated he is willing to have the memorandum of understanding indicate a $10,000 price estimate. • Iiardsurfacing The ordinance requires hardsuriaced pazking area and access to buildings. Section ] 0.01, specifically states that parking areas and access drives shall be covered with a minimum of 6 inch gravel base and 2 inch 5 ~~~ ~~ Conditional Use Permit Hutcbipson Maqufacturing Planping Commission Review -April 20, 2004 . Page 2 Zoning History: The fallowing conditional use permits have been issued: 1984 - construct a 26' by b0' addition (Notes: Staff recommended approval contingent upon City being granted 40' easement adjacent tb Hwy 7 and 22 for service road purposes. It was also listed on the findings of fact letter to the Council as well as on the resolution.) 19$7 - expand manufacturing business nn prnpert}+ located at Hutchinson Manufacturing and Sales on Hwy 7 West (Notes: Addition size 60' X 217'.) 1989 - construct a 25' X 250' building for painting and sandblasting at Hutchinson Manufacturing 1990 - construct a 30' X 300' building for painting and sandblasting at Hutchinson Manufacturing (Note: Extension of CUP issued in 1989 as well as increase in size of building.) 1991 - construct a 70' X 240' building for painting and sandblasting at 1utchinson Manufacturing (Note: Again this was for a building in the same location as granted by the two previous CUPS, but the size was increased to 70' X 240'.) 1992 (May) _ construct an office addition and saw shed (Note: Planning Staff recommended the following conditions: 1. Pond should be 100' X 100', 2. Recommend buffering plan between R-1 (park) and industrial site and in future, between C-4 and industrial site, 3. Hard surface parking required by ordinance. 4. Verify with utilities location/need of . utility easements. The findings of fact recommended that the staff recommendation be met regarding the pond, buffering, hard surfacing of parking lot and verification of utility easement. These conditions wc-re not attached m the recorded order.) 1992 (September) - construct a 40' X 80' storage rack. 1997 -- construction of two pole type buildings and additions to office and manufacturing plant located in the UC District at fiutchinson Manufacturing, 720 Hwy 7 W (Note: The Planning Staff recommended the following contingencies: 1. Hutchinson Mfg. Submit a complete landscape plan showing a screening and buffering plan, 2. Additional parking fs provided, 3. A natural gas plan is submitted to Utilities, and 4. A "One Stop Shop" meeting is set up. The findings of fact noted that a task force would be established to address the screening issues. No conditions were attached to the recorded order.) 2000 -Conditional use permit to construct two pole buildings in this same location with the fallowing conditions: submission of a landscape and buffering plan; submit a written statement outlining the implementation proposal; a more detailed survey must be submitted (expected by August 14, 2000); the storm water ponding area must be reconstructed and a siltation buffer must be provided to prevent future problems. This project was never constructed. 2003 -Conditional use pem~it to connect two existing pole sheds together. Conditions for the project were identified above. The project was denied by the City Council after there was a letter submitted by the applicant regarding the conditions: ~C.4~ Conditional Use Permit Hutchinson Manufacturing . Planning Commission Tieview - Apri120, 2004 Page 4 plant mix bituminous surface. All existing parking lots with substandard surfaces should be allowed to remain until either the properly is sold or a building permit for addition or remodeling is required. Staff again feels the pavement would be more readily completed in concurrence with the highway improvement since the area in which the addition is proposed is within their construction limits. The applicant requested staff be more specific about the exact location of required pavement. Staff has identified two semi lengths as an appropriate length of pavement (110 feet) from the point at which the pavement of the highway improvement ends for the most easterly access. There has been discussion regarding hydrant access for this property. Staff' would recommend that the water line for this area be looped during construction of the frontage road and an additional hydrant be installed to better provide this property with fire protection. The applicant requested that staff' indicate he would not be waiving the right to appeal an assessment, in the event the property owner did not feet the amount would be satisfactory. Recommendation: Staff would recommend that the conditional use permit be approved contingent on following: . ] . A memorandum of understanding be signed by the property owner and the City regarding the landscaping improvements. 2. Written verification that the storm water pond on the western portion of the property is in working order. 3. That there be paved access to the building constructed when the Highway 7 improvement is completed in the area or no later than 2007 (if the highway project does not occur). The paved access shall begin at the end of the highway improvement project pavement, and continue 110 feet to the south on the most easterly access to the parcel. 4. An additional hydrant and water looping must occur when the frontage road is constructed. A separate assessment hearing process will be provided For this consideration. 5. Building code compliance must be discussed with the building official. 6. The conditional use permit is valid For six months, unless an extension is requested or construction of the addition has commenced. Cc: Tom Daggett, Hutchinson Manufacturing, 720 Hwy 7 West, Hutchinson Lowell flatten, MNDOT L~ ~~C~S ~- __ - _~~ Ilerln wM xx. se r.+.r ln. ~ -r.-- /\ $[ li. H Lelbn .le. f.rrf Ir,. Ir.1p V. • ~ ` NSD'S 1'00'E 7Y6.OO - - - ~ .--~ i -r'~ szcao - - -' ~ ` ' _ ~ zezA° r i _-~.- ~ n~~ I Exlstlnp 6ulldlnp mow' rr Existing Buldlnq 'J ~ ~~ ~P PROPOSED Y BUILAING JQ~~~ Existing Building PROPOSED BULDINO ERlstlnq SuPdinq I I r `b f ~p3 ~1 CI VOl ~' , ~+ Pe.r.e0 - r - ~ ~ ~r - J _l IOB'e,'n ~~ ^ - _ f_-~ _ ~' C.nrxM .r~_- Y _~"_~ .r-_~ _r' _~_ ,~"r_ .• .r' _J~ l f flog parcNs arned by Hutthlnson Manuroctyrlnq 8 Sales. nd Eugene Ddggen. Partners, were raxen from previous and tram rox s+gremenrs prowd~d py the client, ss shorn Dn lhis sNerch me taken from actual field I nu rev wr ury rnel tnla Lrr wr. Plen er nreerr rm or •oor re er mr rr neu ee Ou n.r auerrr 1. nn .ns roar I an a salt uern.ne lane sv.r.rr• roe.. rn. Inva .r rn. erur. er RECE:IR ulnnnare_ JN LdI/ra .earn C',r W H.•tr RESOLUTION NO. 12390 RESOi.iITiON DENYING A LOT SPLIT' SUBMITTED BY PAUL BETKER, PROPERTY OWNER, TO SPLIT A LOT LOCATED AT 165-5Tt;AVE. N.W. EE IT 1tESOLVED BY THE CITY COIJNCII, OF THE CITY OF HUTCHINSON, Iv1N: FINDINGS 1. Paul Becker, property owner, has applied for a lot split to split the lot located at 1 G5-5'" Ave. N.W. into two lots. DESCRIPTION FOR WESTERLYPARCEL: That part ofLot 5, Block 7, North Half ofHutchinsan , according to the recorded plat thereof, lying westerly of a line described as follows: Ca>rtrnencing at the southwest corner of said hot 7; thence easterly, along the south line of said hot 7 a distance of 73.34 feet to the be inning of the line to fie described; thence northerly, to a point nn the north line ofsaid Lot 7 distant 7G.50 feet east of the northwest corner of said hot 7 and said line there terminating. DF,SCRIPTIDN FOR EASTERLY PARCEL: That part of hot 5, Block 7, North half ofHutchinsan , according to flee recarrledplat thereof, lying easterly of a lane described as follows: Camntencing at the southwest earner ofsaid Lot 7; thenre easterly, along the south line of said Lot 7 a . distance of 73.34 feet to the be inning of the line to be described; thence northerly, to a point on the atorth line ofsaid I at 7 distant 7G.50 feet east ofthe northwest corner ofsaidLot 7 and said line there terrninating. 2, The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anttctpated traffic conditions, and the effect on values of properties m the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is not in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The City Council hereby denies the lnl split hosed on the Engineer's assesstment of the drainage and soil types in the area. Adopted by the City Council this 27`h day of April, 2004 ATTEST: • Gary D. Ylotz City Administrator Marlin D. Torgcrson Mayor JCc~~ l J C~ ct~j Hutchinson Citv Center M F. M O R A IY D U M lrt Hassan Street SE Hutchinsvo, h7N 55350-2522 320.587-5151/Faz 320-234-0TAO TO: Hutchinson City Council FROM: Hutchinson Planning Comtttission SUD.TECT: CONSIDERATION OF LU'1' SYLI'1' R1;11UESTED HX PAUL BTiTKER, PROPERTY OWNER, LOCATHA AT 165 - 5T" AVE NW Pursuant to Section 12.01, of Subdivision Ordinance No. 466, the Hutchinson Planning Commission is hereby submitting its Findings of fact and recommendation with respect to the aforementioned request for a lot split. F_iISTORY The applicant is requesting a lot split of the property for constmctivn of 2 single family homes on the property. The property is low and approximately "2/3 of the property is undevelopablc Drainage cannot be directed onto the neighboring properties and filling the area would cause drainage problems. Fi~IDINGS OP PACT I. The required application was submitted and the appropriate fee paid. 2. This pmpcrty has had drainage challenges in the past. The property is approximately 3-4 feet lower than the street area on the eastern portion of the property. This drainage issue causes concern for not only a potential new owner of the lot, but fqr the neighboring properties as well. 3. This lot was originally plaited with the town plat (late 1800'x). This lot was identified as Lot 5. The property uwncr who owned Lot 6 (te the west) had tax combined the properties (before 1984) and then split 4. The 1991 McLeod County Soils survey indicates this property is within a 414 soil which is Hamel soil type. Hamel soil types indecaates severe wetness for shallow excavations, dwellings without basements and dwellings vrith basements. 5. In august of 2003, the City Engineer requstcd Harr Engineering review the site for drainage issues. Barr Engineering identified that there are storage and volume issues for this area. The summery of the letter indicates that even if the entire lot was used for storm water detention, this still would not solve the storm water issue. 6. The subdivision regulations, Section 12.4 Subdivision 3 states that: "prainge and Flood Hazard Areas. The right is reserved tv disapprove and subdivtsion which is subject to poor drainage. However, tfthe subdivider agrees to make such improvements as will make the area safe for residential occupancy, the subdivision maybe approved, subject however, to the approval ofthe Engineer and in accordance with MNStatute. No landshall be suhdivtded which u held unsuitable by the Council for reasons off7ooding, inadequate drainage, water supply nrsewage treaemenr facilities. Alllots within the Flood Plain Aistricts steal! contain a building site at or above the Regulatory Flood Protection Elevation. All subdivisions shall have water andsewage disposal facilities that comply with the provisions of thrs Chapter and have road access both to the subdivision and to the individual building sites no lower than two feet below the Regulatory Flood Protection Elevation. " RECOMMENDATION 'T'he Plannhlg Commission unanimously voted to recommend denial of the lot split based on the Engineer's assessment of the drainage and soil types in the area . Respectfully submitted, LJ Cc: Paul Betker, 37 Monroe St. SE Aeon Kirchoff, Chaimlan Hutchinson Planning Commission Printed on .cycled paper - s~~~ ~ DA'I"E: Apri120, 2004 CITY OF HUTCHINSON I~LANNING STAFF REPORT • To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Susan Rolander, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schuobrich, Marc Sehora, Gary Plotz, Ken Merrill, Jim Popp, Joe Nagel, Dick Nagy, Julie Wischnack, AICP, and Bognie Baumetz Date: April 12, 2004 -Meeting Date April 20, 2004 Applicant: Paul Betker, property owner LOT SPLIT Brief Description: The applicant is requesting a lot split of the property far construction of 2 single family homes on the property. The property is ]ow and approximately 2/3 of the property is undevelopable. Drainage cannot be directed onto the neighboring properties and filling the area would cause drainage problems. GENERAL INFORMATION Existing Zoning: R-2 (Single and Two Family Residential) Lot Size: .4 Acres Existing Land Use: Vacant Adjacent Land Use And Zoning: Surrounded by Single and Two Family Residential Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: Applicable Regulatlons: Section 12.01 Flutchinson Subdivision Ordinance SPECIAL INFORMATION Transportation: 5`" Ave. NW Parking: N/A Analysis: This property has had drainage challenges in the past. The property is approximately 3 - 4 feet lower than the street area on the eastern portion of the property. This dminage issue causes concern for not only a potential new owner of the lot, but for the neighboring properties as well. ~~ C.~~P Lot Split Paul Betker - 165 - S`" Ave NW Planning Commission-Apri120, 2004 • Page 2 Recommendation: This lot was originally platted with the town plat (late 1800's). This lot was identified as lot 5. The property owner who owned Lot 6 (to the west) had tax combined the properties (before 1984) and then split off lot 5 some time in 2001. The 1991 McLeod County Soils survey indicates this property is within ~ 414 soil which is llamel soil type. klamel soil types indicates severe wetness for shallow excavations, dwellings without basements and dwellings with basements (page 72). In August of 2003, the City Engineer requested Barr Engineering review the site for drainage issues. Barr Engineering (see attached), identified that there are storage and volume issues for this area. The summary of the letter indicates that even if the entire lot was used for storm water detention, this still would not solve the storm water issue. The subdivision regulations, Section 12.4 Subdivision 3 states that: "Drainage and Flood Hazard Areas. The right is reserved !a disapprove and subdivision which is subjec! to poor drainage. However, lf[he subdivider agrees !a make such improvements as will make the area safe for residential aecupanry, the subdivision may be approved, subject however, to the approval of the Engineer and in accordance with MN Statute. Nv land shall be subdivided which is held unsuitable by the Council for reasons vfJlvoding, inadequate drainage, water supply or sewage treatment facllilies. Alf lots within the Flood Plain Districts shin! contain a building site a! or above the Regu[alory Flood Protection !ilevativn. Al! subdivisions shall have water and sewage disposal facilities that comply wish the prnvirions oflhis Chap[er and Aave road access both [o the suhdivision and to the individual buifdinR sates nn lower than hvo jee7 below the Regulaevry Flood Protection 61evalion. " Staff has reviewed this issue at length and has determined based on surveys, aerial photos, drainage history, and soils information that this property would not be best suited for subdivision. Therefore, staff recommends denial of the lot split. SC~~~ Barr f;ngineering Company 4700 West 77th Street Minneapolis, MN 55435803 Phone: 952.832.2600 Fax: 952-832.2607 www.barr.com BARB • ~ Minneapolis, MN Hibbing, MN Duluth. MN Ann Arbvr, MI Jetfferson City. MO August 22, 2003 Mr. John Rodeberg City of Hutchinson Hutchinson City Center 1 11 Hessen Street $.E. Hutchinson, MN 55350 Re: Re: Lot Filling - 5th Avenue and James Street Dear Mr. Rodeberg: The Hutchinson Storm Water Management Plan shows that a storm water detention basin that provides 8.7 acre-feet of flood storage is to be located in the northwest quadrant of the intersection of James Street and 5`s Avenue N.W. We have been asked to investigate the possibility of providing this required storage in this area and still allow for the construction of a single family home on a vacant lot along 5 Avenue N,W. • The total upstream tributary drainage area to this proposed detention area is 130 acres. There are three upstream detention areas, in addition to the proposed basin along 5`h Avenue N.W., to be provided within this watershed. Tn re-reviewing the hydrology, we have maximized the storage in these three upstream detention areas to downsize the volume, basin size, within the proposed basin along 5ch Avenue N.W. We have also looked at the improvement, enlarging, of the storm sewer system that provides the outlet from this area. Eve b maximizi u Cream storage and increasing the outf]ux! discharge~m this proposed de~a~ea, there still is not sufficient storage available within this vacant even if a shueture is not built and the entire lot is used for storage. The onl y apparent solution to this problem is to provide the storm water volume necessary on the adjacent property north of this lot. There are numerous combinations of surface area, depth and outflow capacity that can be looked at fpr making the system work. Once it is determined the surface atea the can be available for the construction of a detention basin, this will require additional property upstream of this vacant lot, then the required outflow capacity, upgraded pipe size, and basin volume can be determined to provide the management system that meets the requirement of the City's Storm Water Management Plan. Once a decision is made as how the City wishes to proceed, we will be happy to further assist the City in the review of the management options for this area. If you have any questions, please feel free to call me at 952-832-2857. Sincerely R C.Obernteyer SC~~ ~ ~Otu l ~e`~ ~~r r - 153.00 (Mws.) ___-------- __ 76.`x4 _' -. 76.50 -~' ~ - t / l i ~ ~ t Nonnwest corner r ~ of Lot 5, Bbtk 7 t 1 t Norm IiM o} Black 7, HORTH IIfY.f OF HUTCHIHSOH (as tnonumentea) 65.9 ~•9 68,8 85.8 x 6~1 LOl" 5 6~ Hann line or +ne s lit 01 the SW li4 O1 SeC. 31, T.I 11 H.. R.29 W. ± ~-- ~ LQT 6 ~' N ~ p v ° y ~ o ,~ GA 67 2 M %S.8 N ~ es. N M `" x WESTERLY PARCEL EASTERLY PARCEL AREA 17842 Square Feet AREA 17538 Square Fees ~ 67,9 75.2 Exiatlnq % x ~'p Hawe 9,3 65.7 X 6 5.6 Soutn tine of Lot 5. Bbck 7. I 9outnw¢si [afn¢Y t I NORTH HP1S O'r HIJTCHIN50N~J I of Lm s, Black 7 ~ ~ -_ ~ t L * 73.34 1 - -~ 7.2 .o^~ LA73.34 7l•}~ 67.2 74 (Meas.) R ~ 5064 - - 69.7 L. 146.68 . water ~• I rwc X7l.l watery se 69.2 68.49 7 service 0.7Q curb cut 73.44 71.9 curb cut B-6 curb 8 gutter 74.26 FIFTH AVENUE NW PELLtNEN LANp SURVEYING MUTCHINSON MN c~C.~ ((] n ~~ ~~ C~ ~« ~ :'~ --. ~ r ,y:. ~ 0,, ..,~ RESOLUTION NO. ].2391 RESOLUTION APPROVING A FINAL PLAT TO BE KNOWN AS SOUTHFORK RIDGE BE IT RESOLVEll BY THI; CITY COUNCiI.OF THE CITY OF HU1'CHINSON, MN: FINDINGS 1. The property owner has submitted a 981ot final plat to be known as 8outhfork Ridge. This is an application for a final plat fur properly along Jefferson Street annexed by Rod Riewer. The final plat is in anticipation of building construction this Summer. The prehminary plat would involve 29.55 acres. LEGAL DESCRIPTION: The Northwest Quarter of the Southwest Quarter of Section Eight (8) in Township One Hundred Sixteen (116) North of Range Twenty nine (29) West now known as Lot Seven (7) of Auditor's Plat of the South Dne Halfof Seaton 8, township 116 North, Range 29 West of the 5ch P.M. ALSO Beginning at a point on the East boundary line of Section Seven(7) in Township One Hundred Sixteen (116) North of Range Twenty-nine (29) West 5.25 chains south of the Quarter Comer on the Last boundary line of said Section 7; thence West 13.35 chains to the center of the Hutchinson and Glencoe public highway; thence Southeasterly along said centerline to a point, which is 16.72 chains North and 4 chains West of the southeast comer of said Section 7; thence East 4 chains to the Last line of said Section 7; thence North along said East line to the point of beginning; now known as Lot Ten (10) of "Auditor's Plat of Section 7, Twp. 116 N., Range 29 W" excepting from said Lot 10 [he Southerly 182.4 feet thereof. ALSO the North 39 feet of the Southwest Quaricr of the Southwest Quarter of Section 8, Towtship 116, Range 29 now known as Lot Six (6) of"Auditor's Plat of~the South One Half of Section 8, township 116 North of Range 29 West of the . 5 P.M. EXCEPI'1NG from the tracts the following described tact, to-wit: 'That part of Lot Ten (10~ of "Auditor's Plat of Section 7, Twp. 116 N. Range 29 W"AND that PART ON Lot Seven (7) of "Auditor's Plat of the South One half of Section 8, Township 116 North, Range 29 Wcsl of the 5`~' P.M. AND that part of I.ot Six (6) of "Auditor's flat o~ the South One Half of Section 8 Townshtp 116 North Range 29 West of the 5 Y.M." described as follows, to-wit Commencing at the Southeast Corner of said Lot 10; thence North 1 degree 47 minutes 18 seconds Last, assumed bearing, along the East line of said Lot 10, 182.4 feet to the actual point of beginning of the ttact to he described; thence North 89 degrees 35 minutes 28 seconds West, parallel with the south line of the Southeast Quarter of said Section 7, 365.98 feet to the centerline of County State Aid Highway No. 25; thence North 25 degrees 09 minutes 53 seconds West, along said centerline, 300.00 feet; [hence South 89 degrees 35 minutes 28 seconds East, parallel with the south line of the southeast Quarter of said Section 7, 502.00 feet, to the east line of said Lot 10; thence South 89 degt'ees 53 minutes 17 seconds Last, parallel to the south line of the Northwest Quar[er of the Southwest Quarter of said Section 8, 48.67 feet; thence South 1 degree 47 minutes 18 seconds West; parallel with the East line of said Lot 10, 272.13 feet to a line drawn 39.00 feet south of and parallel with the South line of the Northwest Quarter of the Southwest Quarter of said Section 8, thence North 89 degrees 53 minutes 17 seconds West, along said line, 48.67 feet to the East line of said Lot 10; thence North 1 degree 47 minutes 18 seconds East along said East line 1.44 feet to the actual point of beginning. 2, The City Council lnv considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the 7.oning Ordinance and the Comprehensive Ylan, if the conditions, as outlined below are met. `~~~~~ 12esolution No. 12391 Southfork Ridge rival Plat April 27, 2004 Page 2 CONCLUSION The City Council hereby approves the final plat with the following' I. 1-Iomeowners Association documents must be subnutted and provide infonttation about shvreland alteration issues to provide for a density increase. The City has received a drag conservation casement which would protect the river space in perpetuity. 9'hc casement allows for an observation deck but does not allow other items to be placed in the conservation easement. The document must contain a legal description and a detailed map that would attach for ease of understanding where exactly on the property the easement is located. The honreowtters documents that apply to the areas being Canal platted need to be in fmal recording form in concurrence with the final plat recording. These documents must contain language that ackrtowledges that the areas across the river are operated by the City and used as heavy industrial property. Other items the documents address is long term maintenance of the homing area, the private open space, signs, etc. that arc extraneous to public type maintenance items. 2. Street lighting shall be installed as pan of dte construction project (in consultation with Hutchinson Utilities). 3. The development phasing is idcntiGed as everything until Lot 17, Rlock 1, would be developed inunediately. The subdividers agreement shall fnrthcr deGnc the extent of actual construction limits C~ • Adopted by the City Council this 27°i day of April, 2004. ATTEST: Gary D. 1'lotz City Administrator Marlin D. Torgerson Mayor ~C~~~ • ~RAFi GRANT OF CON5ERVATIQN EASEMENT This GRANT OF CONSERVATION EASEMENT, dated , 2004, is made by Darrel A. Parr Development Corporation, a Mim~esota corporation ("Grautor"), in Favor of Southfork Aidge Master Association, Inc., a Minnesota non-profit corporation ("Grantee'. Grantor owns the real property in McLeod County, Minnesota that is legally described as Southfork Ridge (the "Property"). Grantor hereby grants and conveys to Grantee, its successors and assigns, a permanent nonpossessory easement (the "Conservation F,asement") to retain and protect the natural state of the azea legally described on the Exhibit A attached to this Grant of Conservation Easement (the "Conservation Easement Area"), upon the following terms: (1) the Conservation Easement Area may not be used for any commercial purpose; (2) no vegetation . or topographic alterations are permitted in the Conservation Easement Area other than routine maintenance, including but not limited to the removal of diseased, dead, and/or non-native vegetation; (3) no buildings or other structures of any nature may be constructed in the Conservation Easement Area, except that an observation/overlook deck and area may be constructed, used, maintained, and replaced on Lots 14 and 15, Block 1, Southfork Ridge subject to the terms of the [DECLARATION]; (4) no vehicles, construction materials, man-made objects, or other items materials be stored in the Conservation Easement Area; and (5) no beaching of watercraft shall be permitted in the Conservation Easement Area. The Conservation Easement shall be permanent and perpetual and shall inure to the benefit and be binding upon Grantor, Grantee, and their respective successors and assigns, and shall run with the land. The Conservation Easement is for the sole benefit of Grantee. Darrel .A. Farr Development Corporation By: Lucinda Gardner, its Vice President N:~YL~SCC1311293.doc ~(~)7 Iln Hutchinson City Center C~ ~.J r 1 U DATE: March 18, 2004 MEMORANDUM ]]t Hassan street sE Hutchinson, MN 55350.2522 320.597-5151/Fax 3211.234.4240 TO: Hutchinson City Council FRpM: Hutchinson Planning Commiseinn SUII.IECT: CONSIDF..RATION OF FINAL PLAT, TO IIE KNOWN AS SOTJTHFORK RIAGE Pursuant to Section 12.10 of Zoning Ordinance No. 464, the Hutchinson Platutittg Comrrdssion is hereby submitting its findings of fact and recommendation with respect to the aforementioned request fox a £mal plat. HISTORY The applicant has submitted a 981ot final plat to be known as Southfork Ridge located on Jefferson Street SE along the Crow River. The property is 29.55 acres and the developer states the gross density is 3.4 units per acre. The plat is a neighborhood consisting of single family, twinhomes and townhouses in a variety of designs, unit types and price ranges. The Planned Development District will closely mirror the R3 zoning regulations. Apublicright-o5way has been dedicated within the twinhomes to allow future access to the 3 acre parcel located to the south along Iefferson Street. 'I'hcre was a predcvelopment meeting held on Febmary 3, 2004, to address staff concerns with the development. FINDINGS OF FACT Lot Arrangement In general, the lot arrangement was respectful of the environmental constraints of the property. The lots along the rivexscape arc generally very ]qng to compensate for the shape of the original property. There are 16, 80 foot wide, single family lots (most of which are along the river). 1'he northern portion of the plat accommodates an additional 19 single family lots, which are GO feet in width. There are 28 twin home units which provide 35 feet for each unit. The 36 unit town home arcs provides approximately 23 feet per unit. Staffhas discussed the potential for future requests for ttuee season porches, decks or patios in the rear of the homes. The site layout has considered this issue Street Configuration/Utltlty Timing The original idea for the plat only allowed one access to the development. After reviewing it further, stafffelt there was a need to have a secondary access point given the potentially long time before the south-eastern street would be extended. The internal streets are 32 feet wide, excluding the town home area. There is a trail proposed through the development. The trail will connect into the Jefferson Street trail. (The trail width must be adjusted to 10 feet in width for the entire development.) The town home street is proposed to be 28 feet wide and be a private road. The street configuration in this area could be shifted to the east to make an easier transition fox etnergency vehicles. This would require some of the removal of units, The street could then he made an intersection, rather than a curve. 'I'hcre could also bcpull-offparking for visitors to the development. The City has had experience in other developments, where it is crucial to have off street parking, particularly in very dense circuxnatances, as is proposed in this area. 3cfferson Street will be under construction early this summer to extend ttte urban section of the street. The Edmonton Avenue project will complete its construction this year. Timing of street construction and uglity extensions are very questionable time frames at this point. The City will work to continue cmm~tunicating schedules far the other projects which effect this construction. Shoreland pistrict Requirements The shoreland district area applies to all property 300 feet or less from the ordinary high water mark of the water. There are standards for the shoreland district which address subdivision and densities. There arc also setback standards fnr the later construction ofhomes in this area. The shoreland calculations indicate that there is a 2.4 unit per acre density within the shoreland district area. There is also a requit,l~~y~pe density within what is temted the "shoreland tier". ~ / J`~~~ . Finding of Fact - Apri120, 2004 Southfork Ridge -Final Plat Farr Development Page 2 The tier calculation does not include the wetland areas or bluff areas (which do not apply to this property), The tier area would net 9.72 acres. The proposed density within the tier would be 3.5 units per acre or 341ots. The tier calculation which is 75 feet (required width) multiplied by the tier depth, 300 feet equals - 22,500 square feet. The result density allowance would be 19 lots. However, if certain criteria are met, the shoreland code provides for "density bonuses" which would allow an increase in the number of ]oti allowed in the tier. Ifsome ofthe units wera remnvrrj for the above described street reconttgurafion and the criteria regarding deed restrictions, shoreland alteration control, etc. were provided, the bonus section could allow more lots in the tiered area. (See 8.6 of the Shoreland Ordinance - 92-56.) Storm Water Treatment There are two storm treatment areas on the plat. There is one near the northwestern corner of the property. The ponding area will have control structures that outlet into the larger storm water pipe tv the north. The larger pond is in the very southeastern portion of the plat. This pond approach is very steep and staff continues to have concerns regarding the house locations with respect to the pond. The pond approach is approxitnately 12 feet ofvertical change within 40 feet or a 30% slope. While the home pad location is 35 feet away (on lot 24) and 25 feet away (on lot 23), safety, erosion, maintenance, etc. are all valid concerns and the design should be reconsidered. There is more accessibility for maintenance equipment provided on the southtm lot of 24 (20 Feet). There are concerns about grading in the southern portion of the townhome area. While catch basin locations have been added tv the rear of the homes, the £nal grading after the homes are constmcted is a concern, since the grades are very tight. . Landscaping, Tree Planting and Park bedicativn As part of the new tree planting requirements, the development is required to escrow dollars prior to development in the amount of 2 nets per lot. The payment only covers the tree expense and does not cover the installation cost. The developer has proposed a potential layout of the landscaping plan. Clarification of items that will be planted by the City through the escrow should be marked on the plan and will be further documented in the subdividers agreement. Homeowners Documents The homeowners association documents must discuss a number of items. The maintenance ofthe berm (along Jefferson Street), Outlot A, and the enlarged easement to the river. The items were all part of the requirements to have 20% open space within a PpD. The Easement on the southern portion of the Lot 24 must also discuss the issue that there should be no permanent plantings or items within the easement to ease access in the future. There should be separate easement documentation allowing the City access over a private street to maintain street, stomt, and sanitary sewer. The homeowners documents would then address the long term maintenance and plowing of the private street. Fees The parkland contribution in the R3 district is $135.00 per unit. SAC/WAC charges in 2004 are $2200.D0 per unit (note this fee increases every year). This development is within the electric service territory area, as it was annexed, therefore does have to pay a charge of $800.00 per unit. The above costs axe collected with the building permit Fees. There is an additional escrow required fox tree planting. The ordinance requires the equivalent of 2 trees per lot be escrowed with the City. When the subdividers agreement is completed, this amount will be calculated. 100% of the project improvement costs must 6c secured by a bond or letter of credit by the developer. Additionally a 7% engineering fee will be required for the City to monitor the private development constmction. These fees are all collected prior to the development construction commencing. RECOMMLNDAI'ION The Planning Commission recomtnends approval of the final plat with the following conditions: i](~\`~ Finding of Fact -April 20, 2004 • Southfork Ridge -Final Plat Farr Development Page 3 1. Homeowners Association documents must he submitted and provide information about shoreland alteration issues to provide for a density increase. The City has received a draft conservation easement which would protect the river space in perpetuity. The casement allows for an observation deck but does nrn a11nw other rtcros to 6e placed in the conservative easement. The document must contain a legal description and a detailed map that would attach for ease of understanding where exactly on the property the easement is located. The homeowners documents that apply to the areas being Final platted need to be in final recording form in concurrence with the final plat recording. These documents must contain language that acknowledges that the areas across the river are operated by the City and used as heavy industrial property. Other items the documents address is long terns maintenance of the berming area, the private open space, signs, etc. that are extraneous to public type maintenance items. 2. Street lighting shall be installed as part of the construction project (in consultation with Hutchinson Utilities). 3. The develvptnent phasing is identified as everything until Lot 17, Block 1, would be developed immediately, T'hc subdividers agreement shall fiuthex define the extent of actual construction limits, Respectfully subntted, Dean KirchotT; Chaixrnan Hutchinson Planzting Commission cc: Lucinda Gardner, Farr Development, 172 Hamel Rd, Hamel MN 55340 Charlie Levis, Pan- Development, 172 Hamel Rd., Hamel MN 55340 $riae Johnson, Hakanson Aederson Assoc., 3601 Thurston Ave, Anoka MN 55303 ~C~)r~ SOU~'HFOR.JF~ RIDGE ~ -~~"-~w - ~L,a ~~ i -~ ~ d~ INSEfi A ~- --i- ==-L- ~_ _~ 7 ~J p : ~~~ _. I ~ _ a'~ ~ ~. _. ~I ; S, ' a -. ~ ____~r----~r___ ~ r ! 9~ , r I r r r r ~ r___~ r___~ r___~ r____ y __Z S~ ~ f~'F C] ..! 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To: IIutchinson Planning Commission From: Planning StafF: Brad Emans, Dolf Moao, Don Nelson, Lisa McClure, Susan Rolander, Jean Ward, John 12odeberg, P.E., Johu Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Scbnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Joe Nagel, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: April 12, 2004 -Meeting Date Apri120, 2004 Re: FYnalPlat-Southforkltidge Darrel Farr Development, property owners Brief Description The applicant has submitted a final plat to be known as Southfork Ridge located on .lefferson Street Southeast, along the Cmw River. The property is 29.55 acres and the developer states the gross density is 3.4 units per acre. The plat is a neighborhood consisting of single family, twinhomes and townhouses in a variety of designs, unit types and price ranges. The planned unit development, rezoning, and preliminary plat wart approved in March. There were a number of items which were outstanding at the preliminary plat stage (Bald indicates the itezr5 underneath indicates the followup); 1. Setbacks for the development shill be as prescribed in the R3 7.nniug District, excluding the undeveloped right of way in the central portion of the plat, which would have a reduced setback to 20 feet. This has been documented in the approval resolutions for the PDD and Preliminary Plat. 2. Homeowners Association documents must be submitted and provide informxtinn xbaut sboreland alteration issues to provide for a density increase. 'I'hc City has received a drag conservation easement which would protect the river space in perpetuity. The easement allows for an observation deck, as originally planned, but does not allow other items to be placed in the conservation easement. The document addresses the requirements identified in the Shoxeland District code. puce dze document it prepared for filing, the document should not only contain a legal description but a detailed map that would attach for ease of understanding where exactly on the property the easement is located. The homeowners documents that apply to the areas being final platted need to be in final recording form in concurrence with the final plat recording. These documents must contain language that acknowledges that the areas across the river are operated by the City and used as heary industrial property. (This would be similar language that was added to the Ravenwood documents regarding Airport noise). Other items the documents address is long term maintenance of the berming area, the private open space, signs, etc. that are extraneous to public type maintenance items. 3. The trail width should be expanded. The trail has been expanded. 4. The townhome area should be reconfigured to allow an area for offstreet parking. Tktis detail was covered ar the last meeting. The preliminary plat was amended to address the issue of design and parking. 5. The ponding area on the southeastern area of the plat must provide mare graded area for the slope to the pond. (This could be accomplished by relocating the road slightly to the west, which would allow for mare relaxed • sloping toward the pond.) This change has been completed. 6. The townhome grading area must be reviewed with the City Engineer. While the design has been revised and is satisfactory, the City reserves the right to review the fmal grades in the field and recommend more appropriate drainage, if necessary. ~~~~ C~ final Plat - Southfork Ridge Farr bevelopment Planning Commission meeting - Apri120, 2004 Page 2 7. Street lighting shall be installed as part of the construction project (in consultation with Hutchinson Utilities). This is still a condition of the plat. 8. The development phasing is identified as everything.until Lot 17, Block 1, would be developed immediately. The subdividers agreement shall further define the extent of actual construction limits. The subdividers agreement must be executed and filed prior to construction. PREVIOUS STAFF REPORT INFORMATION GENERAL INFORMATION Existing Zoning: R3 PDD Property Location: 1445 Jefferson Street South Lot Size: Approximately 28 acres Existing Land Use: Rural Residential Adjacent Land Use And Zoning: Industrial to the east, agricultural surrounding property Comprehensive Land Use Plan: Traditional Residential Neighhoxhood (which contemplates 3-5 units per acre) Zoning History: "I'he Shimek property to the west was annexed and platted within the past year (Southwind) Applicable Regulations: Subdivision Ordinance Section 12.20 Analysis: Lot Arrangement In general, the lot arrangement was respectful of the environmental constraints of the property. The lots along the riverscape are generally very long to compensate for the shape of the original property. There are 16, 80 foot wide, single family lots (most of which arc along the river). The northern portion of the plat accommodates an additional 19 single fannily lots, which are 60 feet in width. There arc 28 twin home units which provide 35 feet for each unit. The 36 unit town home arcs provides approximately 23 feet per unit. Staff has discussed the potential for future requests For three season porches, decks yr patios in the rear of the homes. The site layout has considered this issue. Street Configuration/[Itllity Timing The origutal idea for the plat only allowed one access to the development. After reviewing it further, staff felt there was a need to have a secondary access point given the potentially long time before the south-eastern street would be extended. The internal streets are 32 feet wide, excluding the town home area. There is a trail proposed through the development. The trail will connect into the Jef7erson Street trail. (The trail width must be adjusted to 10 feet in width for the entire development.) The town home street is proposed to be 28 feet wide and 6e a private road. 'I-he street cv~guration in this area could be shitted to the east to make an easier transition for emergency vehicles. This would require some of the removal of units. The street could then be made an ~C~~ Final Plat - Southfork Ridge Fart' Development Planning Commission meeting - Apri120, 2004 . Page 3 intersection, rather than a curve. There could also be pull-off parking Far visitors to the development. The City has had experience in other developments, where it is crucial to have off street parking, particularly in very dense circumstances, as is proposed in this area. Jefferson Street will be under construction early this summer to extend the urban section of the street. The Edmonton Avenue project will complete its cvnstmction this year. Timing of street construction and utility extensions are very questionable time frames at this point. The City will work to continue communicating srhednles fnr the other projectc which effect this cunslr uctiun. Street names need to have "SE" added. Additionally, staff is reworking the street names and will notify the developer of name proposals prior to the final plat. Shoreland District Requirements The shoxeland district area applies to all property 300 feet or less from the ordinary high water mark of the water. There are standards for the shoxeland district which address subdivision and densities. There axe also setback standards for the later construction of homes in this area. The shoxeland calculations indicate that there is a 2.4 unit per acre density within the Shoreland distract area. There is also a requirement to review the density within what is termed the "Shoreland tier". The tier calculation dyes not include the wetland areas or bluff areas (which do not apply to this property). The tier area would net 9.72 acres. The proposed density within the tier would be 3.5 units per acre or 34 lots. The tier calculation which is 75 feet (required width) multiplied by the tier depth, 3D0 feet equals - 22,500 square feet. The result density allowance would be 19 lots. However, if certain criteria are met, the shorcland code provides for "density bonuses" which would allow an increase in the number of lots allowed in the tier. if some of the units were . removed for the above described street reco~guration and the criteria regarding deed restrictions, shorcland alteration control, etc. were provided, the bonus section could allow mare tots in the tiered area. (See 8.6 of the Shoreland Ordinance - 92-56.) Flvvd Plain/Wetland Areas The flood elevation for this area is 1032.74. The proposed lowest floors of the homes are no lower than 1040.5. The areas of flood plain are not proposed to be altered by the grading plan. Concerted efforts shall be taken to monitor the siltation control on the project because of its sensitive environmental location. A wetland delineation has been conducted and provided to the City. The map indicates the location of the edge of the wetland areas. 'The grading plans indicate no impact to those areas. Storm Water Treatment There are two storm treatment areas on the plat. There is one near the northwestern comer of the property. The ponding area will have control structures that outlet into the larger storm water pipe to the north. The larger pond is in the very southeastern portion of the plat. This pond approach is very steep and staff continues to have concerns regarding the house locations with respect to the pond. The pond approach is approximately 12 feet of vertical change within 40 feet or a 30% slope. While the home pad location is 35 feet away (on lot 24) and 25 feet away (on lot 23), safety, erosion, maintenance, etc. are all valid concerns and the design should be reconsidered. There is more accessibility for maintenance equipment provided on the southern lot of 24 (20 feet). There are concerns about grading in the southern portion of the townhome area. While catch basin • locations have been added to the rear of the homes, the final grading after the homes are constructed is a concern, since the grades are very tight, ~~~~ Final Plat- Southt'ork Ridge Farr Development Planning Commission meeting-April 20, 2004 . Page 4 Landscaping, Trce Planting and Park Dedication As part of the new tree planting requirements, the development is required to escrow dollars prior to development in the amount of 2 trees per lot. The payment only covers the tree expense and dots not cover the installation cost. The developer has proposed a potential layout of the landscaping plan. Clarification of items that will he planted by the City through the escrow should be marked on the plan and will be fwther documrntrd in the cubdividern ngrocmcnt. Architectural Components (Pbb requires) There are draft plans of how the town home area would be constructed. The PDD discusses the review of architectural details, however discusses the fact that it may not be the sole basis for a decision. The code contemplates discussion about overall appearance and compatibility. Flomeowners Documents The homeowners association documents must discuss a number of items. The maintenance of the berm (along Jefferson Street), thttlot A, and the enlarged easement to the river. The items were all part of the requirements to have 20% open space within a PpD. The Easement on the southern portion of the Lot 24 must also discuss the issue that there should be no permanent plantings or items within the easement tv ease access in the futwc. There should be separate easement documentation allowing the City access over a private street to maintain street, storm, and sanitary sewer. The homeowners documents would then address the long term maintenance and plowing of the private street. • Fees The parkland contribution in the R3 district is $135.00 per unit. SACJWAC charges in 2004 are $2200.00 per unit (note this fee increases every year). This development is within the electric service territory area, as it was annexed, therefore does have to pay a charge of $800.00 per unit. The above costs are collected with the building pemilt Fees. There is an additional escrow required for tree planting. T'he ordinance requires the equivalent of 2 trees per lot be escrowed with the City. When the subdividers agreement is completed, this amount will be calculated. 100% of the project improvement costs must be secwed by a bond or letter of credit by the developer. Additionally a 7% engineering fee will be required for the City to monitor the private development construction. These fees are ali collected prior to the development constmcdon commencing. Ce: Lucinda Gardner, Farr Development, 172 Hamel Rd, Hamel TvfN 55340 Charlie Levis, Farr Development, 172 Hamel Rd., Hamel hfN 55340 Brian Johnson, Hakanson Anderson Assoc., 3601 Thurston Ave, Anoka MN 55303 • ~~~C~~ REVISED RESOLUTION NO. ]2354 • RESOLUTION APPROVING A PRELIMINARY PLAT TO BE 1{NOWN AS IZAVENWOOD SOiJTH AND PLANNED DEVELOPMENT DISTRICT SUBMITTED BY NAUSTDAL/SORENSEN PRgPERTIES BE IT RESOLVF..D BY THE CITY COUNCIL OF THR CITY OF HUTCIIINSON, MN: FIND]NGS 1. The property owner has submitted a 35 lot preliminary plat and planned development district to be known as Ravenwond South. The property is 12.33 acres. The Planned Development llistrict is to reduce lot width and depth and setbacks. LEGAL D1iSCRIPTION: i.ot 2 and Lot 3, Block 2, Ravenwood, according to the recorded plat thereof. 2, The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect nn values of properties in the surrounding area and the effect nfthe use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. CONCLUSION • The City Cnunci] hereby approves the preliminary plat with the following: 1. A letter requesting an improvement for public bonding must be received. 2. Grading and utility plans must be reviewed prior to City Council review of the preliminary plat. (Note: Grading plans were reviewed by John Rodeberg and a memo is attached). 3. The timing of the construction of the homes on this property shall he determined in the subdivision agreement. 4. A subdivision agreement must be executed at the time of final plat. 5. The Setbacks shall be 20 feet in the front, 20 feet in the rear, and R feet on the side on lots 1-7, 1 D and 11 and 6 feet nn the remaining lots. All other structures shall follow the setbacks as set Forth in the Iii 7.oning District. Adopted by the City Council this 2Ts day of April, 2004. ATTEST: • Cary D. 1'lotz City Administrator Marlin D. Torgerson Mayor ~(c~~ n C~ c Hutchinson Cit Center MEMORANDUM 111 nassao Street SE nutchlnsoo, MN 55350.2522 320-5S7-5i51/k'ax 320.2344240 TO: Hutchinson City Council FROM: Hutchinson Planning Cacmnission SUBJECT: RECONSIDERATION OFPRELIMINARY PLAT, TO DE KNOWN AS RAVENWOOD SOUTH, AND PLANNED DEVELOPMENT DISTRICT Pursuant to Sections 12.10 and 8.17 of Zoning Ordinance No. 464, the Hutchinson Planningp Commission is hereby submitting its findings of fact and recommendation with respect tv the aforementioned request £ox prelimirary plat, and plauned development district. HISTORY 'T'his preliminary plat was approved at the Planning Commission meeting held Mamh 16, 2004. The developer is requesting a change to the conditions regarding the 8' setback requirement instead a£ 6'. FINDINGS OP EACT 1. The required application was submitted and fee was submitted. 2. There were nv neighboring property owners present at the public hearing objecting to the request. The Planning Commission unanimously recotmnends approval of the preliminary plat and planned development district with the Following conditions: 1. A letter requesting an improvement Fox public bonding rturst be received. 2. Grading and utility plans must be reviewed prior to City Council review of the preliminary plat. (Note: Grading plans were reviewed by john Rodeberg and a memo is attached). 3. The timing of the construction of the homes on this property shall be determined in the subdivision agreement. 4. A subdivision agreement mast be executed at the time of final plat. 5. The setbacks shall be 20 Ceet in the front, 20 feet in the rear, and 8 Ceet an the side on lots 1-9,10 and I I and 6 feet on the remaining lots. All other structures shall follow the setbacks as set forth in the It3 Zoning Diatrpct. Respectfully submitted, Dean Kirchofi; Chaimtan Hutchinson Planning Cvnmtission C~ Cc : NaustdaUSvrenscn Properties, 1114 Blackbird Dr. r.;~~ ~v, ~y~tw y.a~ - 5 ~~.~~ DATE: Apri120, 2004 C~ • • ~~~ Date: March 23, 2004 60-DAY REVIEW WAIVER I hereby agree to waive the 60-day timeline requirement set by MN State Statute 15.99 on my request fora Rezoin and planned Develo ment District/Conditional Use Permit (Type ofi Application) dated February 13. 2004 (Date of Application) Bruce Naustdal Applicant's Name (Printed) 3 ~~-oY Date ~OYt s . ~~(~ ~ ~ S ~ 5C~-~~ r n CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission From: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Lisa McClure, Susan Rolander, Jeap Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnohrich, Marc Sehora, Gary Plotz, Ken Merrill, Jim Popp, Joe Nagel, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumeta Date: April 12, 2004 - Meetipg Date Apri120, 2004 Ite: Preliminary Plat and Planning Developmeut District -- Ravenwood South Bruce Naustdal, applicant Roger Derrick, property owner Bwief Description The applicant submitted a 35 lot preliminary plat located south of First Addition to Ravenwood to be (mown as Ravenwood South which was approved at the Mart:h 16, 2004, Planning Commission meeting, The property owner would like reconsideration of the side setbacks from 8 feet to 6 Feet on specific lots. The staff discussed this at their meeting and recommended only to allow the 6 feat side yard setbacks ou the lots which do not indicate a potential drainage issue. GENERAL INFORMATION Existing Zoning; R3 PDD (Medium-High density residential) Property Location: South of First Addition to Ravenwood Lot Size: Approximately 12.33 acres Existing Land Use: Vacant Adjacent Land Use And Zoning: Airport to the south, Favgrounds to the east, Low to Medium density residential to the north and west. Comprehensive Land Use Plan: Mixed Use Residential Neighborhood Zoning History: The property was annexed to the City of Hutchinson in April of 1998. Derrick Investments platted the property in June of 1998 with a mixed use residentia] on the east and storage units with some single family residential on the west in the Airport Zones A and $, Since that time, the westerly porion of the plat was replotted and rezoned as Ravenwood Wcst and the easterly portion was replotted as First Addition to Ravenwood For single family developmertt. Applicable Regulations: Subdivision Ordinance Section 12,10 J Fees: The recently adopted bonding requirements (section 12.20, subd. 1 (K)) was effective as of 7anuary 14, 2003. This requires that the developer provide a ~~~g. bond yr letter of credit in favor of the City, in the amount equal to 100% of the C~ Preliminary Plat - Ravenwood South Bruce Naustdal Planning Commission meeting - Apri120, 2004 Page 2 Drainage/Grading Airport Zoning r 1 LJ Streets/l7tilities project improvements. The City also collects a 7% cash escrow from the developer prior to construction. Both items arc due prior to commencement of constmction. If the developer is requesting the City of llukhinson provide bonding for the project, that request must be submitted in writing. The parkland contribution in the R3 district is $175A0 per unit. SAC/WAC charges in 2003 are $2200.00 per unit (note this fee increases every year). This development is located ut the electric service territory arcs, which places a charge of $8D0.00 per unit. The above costs axe collected with the building permit fees. This plat is part of a phased development, the stormwater ponding design, road connections (Bluejay Drive) and the general layout have been anticipated and plan as other phases have been developed. However, the new grading and a recheck on the ponding capacity needs to be submitted. As with the Ravenwood West plat, there is an area of Airport Zone B withua the development. There are no house pads designated within Zone B and therefore, staff would request that they be stipulations within covenants for this plat that identifies the fact accessory structures nr portions of the home may be placed in the area. If that would 6e done, the City would not have to have a "designated plot area" as we had with the western plat. There is sufficient area on each site to accomnivdate a home. 131uejay Drive will be under construction this summer and will complete the connections to the existing streets within the development. Similarly, a large sewer line extension which will be constructed from the east will be available to this area no later than Augus[ 1. This sewer line will also serve the Ravenwood West area. The development to the north was granted with the reduction in front in side yard setbacks. There have been a few situations where the drainage pamm aRex home constmetion is not as the graduzg plan was contemplated. The Planning Commission should discuss whether the side yard setback should be 6 or 8 feet. Recommendation: Staff discussed the request and would add the following to the previous conditions: Conditions should be as follows: 1. A letter requesting an improvement for public bonding must be received. 2. Crrading and utility plans must be reviewed prior to City Council review of the preliminary plat. 3. The timing of the construction of the homes on this property shall be dektrtuned in the subdivision agreement. 4. A subdivision agreement must be executed at the time of final plat. 5. The setbacks shall be 20 feet in the front, 20 feet in the rear, and S feet oo the side on lots 1-7,10 and 11 and 6 feet on the remaining lots. All other structures shall follow the setbacks as set forth in the R3 Zoning District. cc: NaustdaUSorensen Properties, 1114 Blackbird br. ~(~~~ TTutchinson Fyre Department 111 1{assan Street SE Hutchinson MN 55350 (320) 234-4211 April 15, 2004 To: Mayor Torgerson and City Council Members From: Gary Forcier, President Hutchinson Fire DeparGnent Relief Association Re: Approval of the Amended Relief Association Eylaws The Hutchinson Fire Department Relief Association Board of Directors has been very busy the past eight months reviewing, researching, and rewriting the bylaws of the association. if you are not familiar with the Fire Department Relief Association, it is the fvefighter's retirement/investmentbronch. We were fortunate to retain one of the states leading legal experts to assist us in the process of rewriting our bylaws to mcet all of the current state laws and to clarify some outstanding issues. We then conducted four separate meetings with our membership of the organization, which . makes up all of the active and retired firefighters, and finally received ratification of the new bylaws on March 22, 2004. The final step in the process is Council approval. I have enclosed a copy of the new bylaws for you to review prior to the council meeting. Tf you have any questions or comments, feel free to contact me at 583-8717. Thank you! C~ °~Cf~ AMENDED BYLAWS OF TIIE HUTCHINSON FIRE DEPARTMENT RELIEF ASSOCIATION ARTICLE 1. NAME Section 1.1 Name. The name of the association is the Hutchinson Fire Department Relief Association (the "Association"). ARTICLE 2. PURPOSE Section 2.1 Purpose. The purpose of the Hutchinson Fire Department Relief Association is to provide retirement relief and other benefits to its members and their dependants. The Hutchinson Fire Department Relief Association is organized, incorporated and governed under Minnesota law and is directly associated with the Hutchinson Fire Department. The Hutchinson Fire Department Relief Association is a governmental entity that receives and manages public money with a primary purpose to provide retirement benefits to individuals providing the government services of firefighting and emergency first response through service in the Hutchinson Fire Department ARTICLE 3 MEMBERSHIP. . Section 3.1. Membership. All volunteer firefighters of the Hutchinson Fire Department, except those serving as reserves, shall be eligible for membership in this association. Application for membership shall be made fn writing on a form supplied by the secretary of the Association. All applications will be reviewed and acted upon by the Board of Trustees within 90 days from the date of application and if the individual member is a member of the fire department, then the individual must be offered membership in the relief association Section 3.2 Age Requirements. No person under the age of 21 shall be accepted as a member of this association from and after the date of the adoption of these bylaws. Section 3.3 Exclusion. The Association shall have the right to exclude any applicant for Membership who has some medical determinable physical or mental impairment or condition, which would constitute a predictable and unwarranted risk of imposing liability of an ancillary benefit at any age earlier than the minimum age specified for receipt of a service pension. Prior to the acceptance of any application for Membership, the Board shall make a good faith determination as to the physical and mental condition of the applicant. Prior to the time of application, the .Association may require an applicant to undergo a thorough physical examination by a licensed . doctor of medicine and file a written report thereof with the application. Hutchinson Fire Department Relief Association Bylaws: Ratified March 22, 2004 ~CF~ . Section 3.4 Termination of Membership. Membership in the Association continues and shall terminate only if the member: 1) dies; 2) resigns without vested rights; 3) is expelled from the Hutchinson Fire Department; or 4) is expelled from the Association. Section 3.5 Expulsion from Membership. Any member maybe expelled from this association for cause by a majority vote of the Board of Trustees at a regular meeting or special meeting. Notice of the meeting and a written statement of the charges shall be given to such member and the member shall be given an opportunity to be heard at such meeting. In the case of a resignation by a member, no written notice of the charges or the meeting is required to be given. Cause for expulsion shall include, but shall not be limited to, resignation or discharge from the Hutchinson Fire Department, failure to account for money belonging to the association, or feigning illness or injury for the purpose of defrauding the association. Section 3.6 Voting Rights. All members of the Association retain voting rights. ARTICLI; 4.MF,MBF,RSHIP MF,ETINGS Section 4.1 Annual Meeting. The annual meeting of this association shall be held on the first Monday in February each year. The place of the meeting shall be designated and maybe changed from time to time by the Board of Trustees. If the date of the annual meeting falls on a legal holiday, it shall beheld on the next succeeding Monday. Section 4.2 Special Meeting, Special meetings of the members may be called at any time upon written order of the president and one other member of the Board of Trustees or of two members of this association. In either case, the order shall be filed with the secretary who shall thereupon give notice of the meeting to each member of the Board of Trustees and to each member of this association entitled to vote at the meeting. No other business shall be transacted at a special meeting than that specified in the notice of the meeting. Section 4.3 Quomm. Twenty five percent (25%) of members shall constitute a quorum for the transaction of business. The members present at a duly called or held meeting, at which a quorum of the members is present, may continue to transact business until adjournment notwithstanding the withdrawal of enough members to leave less than a quorum. In case a quorum is not present at any meeting, those present shall have the power to adjourn the meeting from time to time, without notice or outer announcement at the meeting, until the requisite number of members shall be represented. Any Hutchinson Fire Department Relief Association Bylaws: Ratified March 22, 2004 2 5(~~ business maybe transacted at such reconvened meeting that might have • been transacted at the meeting which was adjourned. Section 4.4 Voting. At each meeting of the members, every member shall be entitled to vote in person but not by proxy. Each member shall have one (1) vote. Upon demand of any member, the vote far Trustees or the vote upon any question before the meeting shall be by ballot. All elections shall be had and all questions decided by a majority vote of the number of members entitled to vote and present at any meeting at which there is a quorum, except in such cases' as shall otherwise be required or permitted by Statute, these bylaws, or by agreement approved by a majority of all members. Section 4.5 Notice of Meeting. There shall be given to each member shown by the books of the association a written notice of any annual meeting or any special meeting, which notice shall be given at least ten days prior thereto. Every meeting, and the business transacted at .all special meetings shall be confined to the purposes stated in the call. Section 4.6 Presiding Officer. The appropriate officers of the association shall preside over all meetings of the members; provided, however, that in the absence of an appropriate officer at any meeting of the members, the members in attendance shall choose any member present to act as presiding officer of the meeting. • Section 4.7 Conduct of Meetings of Members. Subject to the following provisions, and where not inconsistent with state law, meetings of the members shall follow the "Scott, Foresman Edition of Robert's Rules of Order." 1. The chair of the meeting shall have absolute authority over matters of procedures and there shall be no appeal from the ruling of the chair, If the chair, in its absolute discretion, deems it advisable to dispense with the rules of parliamentary procedure as to any one meeting of members or part therepf, the chair shall so state and shall clearly state the rules under which the meeting or appropriate part thereof shall be conducted. 2. If disorder should arise which prevents continuation of legitimate business of the meeting, the chair may quit the chair and announce the adjournment of the meeting; and upon the Chair's so doing, the meeting is immediately adjourned. 3. A resolution or motion shall be considered for vote only if proposed by a member and seconded by a member other than the individual who proposed the resolution or motion. Section 4.S Order of $usiness. The suggested order of business at the annual meeting of members and so far as possible at all other meetings of the members shall be: Hutchinson Fire Department Relief Association Bylaws: Ratifted March 22, 2004 . 3 ~c~~ 1. The meeting shall be called to order by the President, who shall be the chair, at the time and on the date of the meeting. 2. Calling of the roll. 3. Reading and disposing of any unapproved minutes. 4. Annual reports of all officers and committees. 5. Election of Trustees. 6. Unfinished business 7. New business 8. Adjournment. Section 4.9 Inspectors of Election. The Board of Trustees in advance of any meeting of members may appoint inspectors to act at such meetings or any adjournment thereof. If inspectors of election are so appointed, the officer or person acting as chair of any such meeting may and, on request of any member, shall make such appointment. In case any person appointed as inspector shall fail to appear or act, the vacancy maybe filled by appaintmenf made by the Boazd of Trustees in advance of the meeting, or at the meeting by the officer or person acting as chair. No inspector, whether appointed by the Board of Trustees or by the officer or person acting as chair, need be a member of the Hutchinson Fire bepartment Relief Association. ARTICLE S.BQARD OF TRUSTEES AND OFFICERS. • Seetlon 5.1 General Powers. The property, affairs and business of the Association shall be managed by the Board of Trustees. Section 5.2 Boazd of Trustees. The Board of Trustees shall consist of nine members. Six of the trustees shall be elected from the general membership of the association. One of these six trustees may be a retired member.~y ' .These six trustees shall consist of a president, vice-president, secretary, treasurer, and two general trustees. There shall also be three ex-officio trustees: the mayor, the city administrator, and the fire chief. An ex-officio trustee shall have all the rights and duties accorded to any other trustee except the right to be an officer of the Board of Trustees. Section 5.3 Term. At the First annual meeting of the membership of which article 5 (five) of these bylaws is operative, two trustees shall be elected for a term of three years and/or until their successors are elected. Section 5.4 Vacancies. Vacancies in office or any other vacancy of the Board of Trustees maybe filled by the Board of Trustees in the form of an appointment for the unexpired portion of the term. Hutchinson Fire Department Relief Association Bylaws: Ratified March 22, 2004 4 5~~~ . Section 5.5 Removal of Trustees. One or more trustees maybe removed from office by a majority vote of the members of the Board of Trustees for failure to attend two or more consecutive regular meetings of the Board of Trustees as defined in section 6.3 hereof. Trustees maybe removed from office by a majority vote of the Board of Trustees for cause which includes by is not limited to; willful misconduct, conviction of a felony, or breach of fiduciary responsibility to the Association. A trustee may be removed without cause by atwo-thirds (2/3) majority vote of the membership. No trustee shall be removed from office pursuant to this provision unless notice of the annual or special meeting at which the removal is to be considered states such a purpose. When a member of the Board of Trustees has been removed, the vacancy on the Board of Trustees maybe filled by a vote of a majority of the remaining trustees acting at the same meeting. Section5.6 Number of Officers. The officers of the Association shall include a President, Vice-President, Secretary and Treasure, and may include such other officers as may from time to time be chosen by the Board of Trustees. In no event shall any trustee hold more than one office. Section 5.7 President. The president shall have general active management of the business of the association. The president shall preside at all meetings of the members. The president shall see that all orders and resolutions are carried into effect. The president shall be an ex-officio member of all standing committees. The President may execute and deliver, in the name of the association, any bonds, contracts, or other instruments pertaining to the business of the association as may be prescribed from time to time by the Board of Trustees, and in general shall perform all duties incident to the office of President and such other duties as may from time to time be assigned to him by the Board of Trustees. Section5.$ Vice-President. The Vice-President shall have such powers and shall _ perform such duties as may be specified in these bylaws or prescribed by the Board of Trustees. In the event of absence or disability of the President, the Vice-President shall succeed to the office of President and assume all powers and duties in the order in which they were elected or as otherwise prescribed by the Boazd of Trustees. Section 5.9 Secretary. The Secretary shall be secretary of and shall attend all meetings of the Board of Trustees. The Secretary shall act as clerk thereof and shall record al] the proceedings of such meetings in the Minutes Book of the Association. The Secretary shall give proper notice of the meetings of Trustees. The Sccretary shall perform such other duties as maybe prescribed from time to time by the Board of Trustees or by Minnesota Statute. The duties herein, other than statutory duties, maybe assigned to a . contracted person at the discretion of the Boazd of Trustees. Hutchinson Fire Department Relief Association Bylaws: Ratified March 22, 2004 ~r~~ . Section 5.10 Treasurer. The Treasurer shall keep accurate accounts of all moneys of the association received or disbursed. The Treasurer shall deposit all moneys, drafts, and checks in the name and to the credit of the association in such banks and depositories as the Board of Trustees shall designate from time to time. The treasurer shall disburse the fixnds of the association as authorized by the Board of Trustees. The Treasurer shall render to the president of the Board of Trustees, whenever required, an account of all ixansactions as treasurer and of the financial condition of the association, and shall perform such duties as may be prescribed from time to time by the Board of Trustees, or Minnesota Statute. The duties herein, other. than statutory duties, maybe assigned to a contracted person at the discretion of the Board of Trustees. The treasurer shall, prior to entering upon the duties of office, give a bond in such amounts and with such sureties as maybe required and approved by the Board of Trustees and the governing body, conditional upon the ' faithful discharge of trust and the faithful performance of the duties of office, and payable from the special fund of the association. The amount of the bond will be equal to at least ten percent (10%) of the assets of the Association; however, the amount of the bond need not exceed $500,000. jointly with the Secretary, the Treasurer shall prepare and file all reports and statements required by law. . Section 5.11 Report. At the end of each year, the Secretary and Treasurer shall jointly prepare a detailed annual report of the receipts and expenditures for the yeaz showing for what purpose all money has been paid. Such report shall be prepared on or before the annual meeting of the Association. Section 5.12 Fiduciary Responsibility. In the discharge of their respective duties, the officers and trustees shall be held to the standard of care enumerated in Section 10A.09 of the State Board of Investment Fiduciary Standard. In addition, the trustees must act in accordance with Chapter 356A. No trustees of the Hutchinson Fire Department Relief Association shall cause the relief association to engage in a transaction if the Hduciary knows or should know that a transaction constitutes one of the following direct or indirect transactions: 1. sale or exchange or leasing of any real property between the Association and a Board member; 2, lending money or other extension of credit between the Relief Association and a Board member or member of the Association; 3. famishing of goods, service or facilities between the Association and a Board member; or transfer to a Board member, yr use or for the benefit of a Board member, of any assets of the Association. Transfer of assets does not mean the Hutchinson Fire Department Relief Association Bylaws: Ratified March 22, 2004 6 ~c~~ payment of Association benefits or administrative expenses . permitted by law. ARTICLE 6. TRUSTEE MEETINGS Section 6.1 Quorum. A majority of the Boazd of Trustees shall constitute a quorum far the transaction of business; provided however, that if any vacancies exist by reason of death, resignation or otherwise, a majority of the remaining trustees, but not less than two (2), shall constitute a quorum for tlae conduct of business. If less than a quorum is present at any meeting, a majority of the trustees present may adjourn the meeting from time to time without further notice. 5ection6.2 Annual Meetings. As soon as practical after each annual meeting of the members, the Board of Trustees shall meet for the purposes of organization and electing the following officers: president, vice-president, treasurer, and secretary For a term of one year and/or until their successors are elected. Sectian6.3 Regular Meetings. Regular meetings ofthe Board of Trustees shall beheld from time to time at such place as may from time to time be fixed by resolution adopted by a majority of the whole Boazd of Trustees and within the requirements of state law. Unless notice shall be waived by all . trustees entitled to notice, notice shall be given in the same manner as prescribed for notice of special meetings. Section6.4 Special lvleetings. Special meetings of the Board of Trustees may be held at such time and placed as may from time to time be designated in the noticeof the meeting and within the requirements of state law. Special meetings of the Board of Trustees maybe called by the president, or by any two trustees upon proper notice. Notice of the special meeting shall be given by the secretary ,who shall give at least 72 hours of notice thereof to each trustee by mail, a-mail, telephone, fax, or in person Section 6.5 Order of Business. The meetings shall be conducted in accordance with the "Scott, Foresman Edition of Robert's Rules of Order," and the suggested order of business at auy meetings of the $oard of Trustees shall be: 1. The meeting shall be called to order by the president at the time and on the date of the meeting. 2. Roll Call. 3. Proof of due notice of meeting, or unanimous consent, or unanimous presence and declaration by the president. 4. Reading and disposal of any unapproved minutes. S. Reports of officers and committees. . 6. Correspondence of officers. Hutchinson Fire Department Relief Association Bylaws: Ratified March 22, 2004 ~c~~ 7. Unfinished business. 8. New business. 9. Adjournment. ARTICLE 7. FUNDS Section 7.1 Creneral Fund. The funds received by this association from dues, fines, initiation fees, entertainments, and other miscellaneous sources shall be kept in the general fund by the secretary and/or treasurer and maybe disbursed by the $oard of Trustees for any purpose reasonably suited to the welfare of the association and its members or for equipment and maintenance of the Hutchinson Fire Department. Section 7.2 Special Pund. All funds received by this association from the tax levied by the City Council of Hutchinson for the fire department relief, all funds received from the gross premiums tax levied by the State of Mintesota on Fire insurance attd related insurance policies, and all funds or property donated, granted, or devised of this association for the benefit of this fund shall be kept in a special fund on the books of the secretary and treasurer and shall not be disbursed for any purpose except those authorized by Minnesota State and Federa] Statute and these bylaws. Section 7.3 Disbursements. No disbursement of the funds of this association shall be made except by checks drawn by the treasurer and countersigned by the President, Vice-President, or Secretary of the association. Except when issued for salaries, pensions, and other fixed charges, the exact amount of which has been previously determined by the Board of Trustees, no check shall be issued until the claim to which it relates has been approved by the Trustees. 1. Authorized administrative expenses shall be in accordance with the laws of Minnesota Chapter 69, as amended, as follows: a. Office expense including but not limited to rent, utilities, equipment, supplies, postage, periodical subscriptions, furniture, fixtures, and salaries of administrative personnel. b. Salaries and itemized expenses of the President, Vice- President, Secretary, and the Treasurer of the association or their designees, incurred as a result of fulfilling their responsibilities as administrators of the special fund. c. Tuition, registration fees, organizational dues, and other authorized expenses of the officers or members of the Board of Trustees incurred in attending educational conferences, seminars, or classes relating to the administration of the relief association. d. Audit, actuarial, medical, legal, and investment expenses. e. Reimbursement to the officers and members of the Board . of Trustees, or their designees, for reasonable and Hutchinson Fire Department Relief Association Bylaws: Ratified March 22, 2004 ~c-~~ • necessary expenses actually paid and incurred in the performance of their duties as officers or members of the boazd; and £ Premiums vn fiduciary liability insurance and official bonds for the officers, members of the Board of Trustees, and employees of the Hutchinson Fire Department Relief Association. Section 7.4 Deposits. All money belonging to this association shall be deposited in such banks, trust companies, or other such depositories as the Board of Trustees may designate. Section 7.5 Investments. The funds of this association maybe invested by the Boazd of Trustees in such income paying properties and securities as maybe authorized by the Board of Trustees and in compliance with the laws of the State of Minnesota. 1. The Boazd of Trustees shall investigate and prepare for the safe and profitable inveshuent of Association funds in conformance with State Statutes, the Bylaws and the investment policy attached hereto, 2. The Board of Trustees may designate two or more Association members to sit on an investment committee. The Treasurer, the President, and an ex-officio member shall sit on the committee. . The investment committee shall investigate and make recommendations to the Board of Trustees of suitable investments for Association funds among those permitted by Statute, the Bylaws, and the investment policy attached hereto. Section 7.6 Brokers Acknowledgement. The Board of Trustees shall comply with Minnesota Statutes 356A.06, subdivision 8$ that requires relief associations to provide annually to any brokers, a written statement of investment restrictions pursuant to statutes or the investment policy that apply to the special fund. Upon receipt of the written statement of the investment restrictions, each broker handling investments of the Association shall acknowledge in writing, annually, the receipt of the investment restrictions. The acknowledgement shall contain a statement of the Broker's agreement to handle the Association's investment pursuant to the written restrictions. ARTICLE 8. DEFINITIONS Section 8.1 1?efinitions. For the purpose of Articles 8, 9, 10, 11, 12, 13 and 14 of these Bylaws, the terms defined in this section shall be the meanings ascribed to them. • Hutchinson Fire I)eparhnent Relief Association Bylaws: Ratified March 22, 2004 ~c~) C~ n Section 8.2 Member. Member means an active, deferred or retired member of the Association. Section 8.3 Active Member. Active member means a member of the Association who serves on active duty with the Hutchinson Fire Department. Section 8.4 Retired Member. Retired member means a former active member or former deferred member who has terminated active service in the Hutchinson Fire Department, has served as a volunteer fire£ghter in the Fire Department and has accumulated the necessary years of service credit to be entitled to a pension benefit and has reached the age of 50: Section 8.5 Deferred Member. Deferred Membermeans a member who has sepazated from active service with the Hutchinson Fire Department, has accumulated ten or more years of service credit prior to May 7, 2001, or accumulated 15 or more years of service credit after May 7, 2001 and has not reached the age of 50. Section 8.6 Surviving Spouse. The term "surviving spouse" means any person who was the dependent spouse of a deceased active member, deceased deferred member or deceased retired member living with the member at the time of death of the active, deferred or retired member for at least one yeaz prior to the date on which the member temunated active membership. Section 8.7 Base Service Pension"Base service pension" means the amount paid to a retired member after 20 years of active service. Section 8.8 Beneficiary. Any person of estate entitled under this plan to receive a benefit upon the death of a participant. Section 8.9 Board of Trustees. The Board of Trustees of the Relief Association as specified under Minnesota Statute 424A.04 and Article 5 of these bylaws. Section 8.10 Years of Service Credit. Years of service credit means the number of complete years, as measured in 12 month periods, including periods of time where months were non-consecutive, where a member performed active service for the Hutchinson Fire Department. 1 Section 8.11 Years of Active Service. For the purpose of computing benefits payable, a year of service shall be defined as a period of 12 months of active service in the Hutchinson Fire Department and can include non-consecutive periods of time. Time spent while a member was on probation with the Fire Department shall be included in computing years of service credit. Members shall not accrue service time while on suspension from the Hutchinson Fire Department. Hutchinson Fire Department Relief Association Bylaws: Ratified March 22, 2004 ~~~~ 10 Section 8.12 Active Service. The active performance or supervision of emergency • response or prevention duties includes meeting the minimum requirements as specified in the Hutchinson Fire Department personnel rules and regulations as specified in the Bylaws of the Hutchinson Fire Department, including maintaining a residence inside the Hutchinson fire district. The Hutchinson Fire Department membership committee shall certify the amount of each member's active service credit to the President of the Hutchinson Fire Department Relief Association on an annual basis. Section 8.13 Trustees. The individuals designated as such by the Minnesota Statutes 424A04 and by virtue of designation by the city of Hutchinson, those that qualify as ex officio trustee. Section 8.14 Accounting Date. Is defined as December 31 of each year. Section 8.15 Governing Law. This instrument and plan are governed by the Laws of . 1Vlinnesota. Section 8.16 Domestic Relations Order. Any judgment, decree of order (including approval of a property settlement agreement) that complies with the provisions of Minnesota Statutes 518.58, 518.581 or 518.611. Section 8.17 Requirements For Accruing Service. All members of this Association must . meet the requirements of an Active Firefighter as set forth by the Hutchinson Fire Department to accrue time needed for pensions and benefits, including maintaining a residence inside the Hutchinson Fire Deparunent's fire district. Seniority time will accrue from the time the individual is placed on the active personnel roster of the fire department. ARTICLE 9. APPLiCATiON FOR BENEFITS Section 9.1 Forms. All applications for relief pension benefits or deferred pension status shall be made in writing on forms supplied by the secretary. Section 9.2 Application for Pensions. All applications for pensions or deferred pension status shall be submitted to the Board of Trustees at a regular or special meeting of the board. 1. Applications shall be signed and verified by an oath of the applicant and shall state the.following: a) The age and date of birth of the applicant. b) The length of time the applicant has been a member of this association. c) Such other information as the Boazd of Trustees may require by including requests for information or questions on an application form for benefits that has been adopted . by the Board of Trustees. Hutchinson Fire Department Relief Association Bylaws: Ratified March 22, 2004 11 ~c~) 2. Applications for pension benefits maybe made by or on behalf . of the applicant within 60 days after the date upon which a pension would commence, and no pension benefit shall be paid for a period covering more than 60 days before the application is made. Section 9.3 Approval of Application and Conditions. No benefits or pension shall be paid until the application has been approved by a majority vote of the Board of Trustees. Decisions of the Board shall be final as to the payment of such benefits or pensions. No person receiving a pension or on deferred pension status shall be paid any other benefit by this association. Except as provided in Section 9.5, no service pensions shall be paid to any person while the person remains an active member of the Hutchinson Fire Department. Pension payment shall commence with the first month after the application has been approved. No fractional payments shall be made for the month during which the member retires or the application iS approved. Section 9.4 Procedure for Review. In the event that the Board of Trustees denies an application for a service or ancillary pension benefit, the member shall be entitled to the right to appeal the determination. An intent to appeal the determination shall be delivered in written form to the secretary and shall be certified by the Board within 30 days of receipt of the denial of the . application by the Board. 1. If an application is not approved, the Board shall xetum the application tv the applicant within 30 days, noting thereon, with particularity, which requirements the applicant does not meet. Thereafter, the applicant shall be furnished with the opportunity to be heard by the full Board, on the question of whether the applicant meets all o£ the eligibility requirements. The member shall indicate that the member intends to appeal by famishing the Board with written intent to appeal. The intent to appeal shall be certified by the member. 2. Upon receipt of the written intent to appeal, the Board of Trustees shall hold a special meeting within 60 days of receipt of the intent to appeal. Timely notice of the meeting shall be given to the member at least IS days prior to the special meeting. The member shall have the reasonable opportunity to be heard by the Board of Trustees at the special meeting with regard to the negative determination. Section 9.5 Benefits for certain fulltime firefighters. Notwithstanding any bylaw to the contrary, the Association may pay or continue paying a service pension to a member who has not separated from active service with the Hutchinson Fire Department if: ~J Hutchinson Fire Deparnnent Relief Association Bylaws: Ratified iVlareh 22, 2004 12 ~~~~~ 1. The person is employed subsequent to retirement as a volunteer firefighter by the Hutchinson Fire Department to perform duties within the Hutchinson Fire Department on a full time basis; and 2. The governing body of the Hutchinson Fire Department has filed a determination with the association Board of Trustees that the persons experience with and service to the Hutchinson Fire Department in that persons full time capacity would be difficult to replace; and 3. The person otherwise meets the requirements of Minnesota Statutes, Chapter 424A, including Minnesota Statute 424A.02, subd, 1 and is authorized to receive a service pension. ARTICLE 10. SERVICE AND DEFERRED PENSIONS Section 10.1 Service Pensions. A member, upon reaching age 50 who has twenty years or more of service credit is entitled to receive a monthly service pension in the amount of $11.00 per each year of service credit up to a maximum of 30 years. Such service pension shall be paid montltly to each retired member during the remainder of the member's natural life. Section 10.2 Partial Service Pension. A member hired prior to May 7, 2001 must perform more than 10 but less than 20 years of active service to qualify for partial service pension. A member hired after May 7, 2001,must perform more than 15 years but less than 20 years of active service to qualify. All partial service pensioners are entitled to the following non-forfeitable portion of a pension based on the member's years of service in the amount indicated upon reaching age 50 and meeting the other quali£cations for receipt of a pension: Completed Years Service 10 11 12 13 14 l5 16 17 18 19 20 and thereafter C~ Non-forfeitable percentage of Pension Amount 60 percent b4 percent 68 percent 72 percent 76 percent 80 percent 84 percent 88 percent 92 percent 96 percent lOD percent Hutchinson Fire Department Relief Association Bylaws Amount of Monthly Pension $66.00 $77.44 $89.76 $102.96 $117.04 $132.00 $147.84 $164.56 $182.16 $200.64 $220.00 Ratified March 22, 2004 13 5 `~`) . Section 1D.3 Future increases. Any future increases in pension benefits apply to all classes of pensioners and future pensioners. ARTICLE ll. SURVNING SPOUSE PENSION Section 11.1 Surviving Spouse of Retired Members. Upon the death of the member, The surviving spouse, or estate, of a member will receive a Funeral allowance of $SOOO.DO or spousal survivor benefit in an amount each month equal to 75% of the member's monthly pension, as indicated by the member on the form provided by the secretary of the association. Section 11.2 Surviving Spouse of These Members Killed in the Line of fluty. Upon the death of the member, the surviving spouse will receive a 30 year service pension. 'T'his pension is for the life of the surviving spouse. Section 11.3 Surviving Spouse of an Active Firefighter. The surviving spouse of an active firefighter not killed in the line of duty is entitled to 75% of the deceased member's accrued pension, for the life of the surviving spouse, or a funeral allowance of $5000.00. After the adoption of these bylaws, new firefighters shall be entitled to the spousal survivor benefit only. . Section 11.4 Surviving Spouse of a Deferred Pensioner. Upon the death of a deferred pensioner, the surviving spouse will receive 75% of the pension, for the life of the spouse, at such a time that the age and eligibility requirements applicable to the member have been met, or a funeral allowance of $5000.00 as indicated by the member on the form provided by the secretary of the association. Section 11.5 Future increases. Any future increases in pension benefits would apply to all classes of surviving spouse pensioners and future pensioners. ARTICLE 12. bEATH BENEFITS Section 12.3 Benefit. A death benefit in the amount of $5000 will be paid to any active member who does not qualify for partial service pension who is not killed in the line of duty. ARTICLE 13. SUPPLEMENTAL BENEFITS Section 13.1 Supplemental Benefit. A supplemental benefit maybe paid to members as approved by the relief association membership. ARTICLE 14. LIMITS ON BENEFITS Hutchinson Fire Department Relief Association Bylaws: Ratified March 22, 2004 14 5 ~~~ • Section 14.1 Domestic Relations Order. A qualified domestic relation order shall be accepted by the plan administrator if in compliance with state law. A distribution made pursuant to a domestic relations order shall be treated as made pursuant to qualified domestic relations order as specified by lntemal Revenue Code 414(p)(11), as amended if it meets the requirements of state law. No benefits shall be paid under a domestic relation order which requires the plan to provide any type or form of benefit, or any option, not otherwise provided under the Flan or under State Law. Section 14.2 Gamishment, judgment or legal process. No service pension or ancillary benefits paid or payable from the special fund of a relief association to any person receiving or entitled tv receive a service pension or ancillary benefits shall be subject to garnishment, judgment, execution or other legal process, except as provided in Minnesota State Statutes 518.58, 51$.581 or 518.611. Section 14.3 No person entitled to a service pension or ancillary benefits for the special fund of a relief association may assign any service pension or ancillary benefit payment, nor shall the association have the authority to recognize any assignment or pay over any sum which has been assigned. . Section 14.4 Limitations on Ancillary Benefits. Following the receipt of a lump sum death benefit neither a member's surviving spouse nor estate is entitled to any other or further financial relief or benefits from the association except as provided in Article 11. Section 14.5 No provision that places limits on benefits as contained within Section 415 of the Internal Revenue Code shall be exceeded. Flan participants cannot receive an annual benefit greater than the amount specified in Section 4l5 of the code as may subsequently be amended. Section 14.6 Effective Date. The provision of Article 13 applies to all eligible pensioners. ARTICT~E 15. AMENDMENTS Section 15.1 Amendments. Amendments to the bylaws maybe accomplished by one of the following methods: 1. by vote of the majority of the entire membership at any regular business meeting; or 2. by atwo-thirds vote of those voting ai any special or annual meeting, provided that a quorum is present. C~ Hutchinson Fire Aepartment Relief Association Bylaws: Ratified Mazch 22, 2DU4 15 ~cf~ n~~ • ~~ MEMORANDUM PQLICE /EMERGENCY MANAGEMENT SERVICES TO: Lt. David Erlandson FROM: Officer Theresa Leider DATE: D4/20/04 RE: Eric Robbins, TNT Fireworks, Transient Merchant license I ran a criminal history and driver's license check on Eric Robbins of TNT Fireworks. There is nothing in his background that would exclude him from obtaining a transient merchants license in the City of Hutchinson. r1 ~ J C~ J ~.~ Rpr 13 f)4 02s 15p CITY 'OK HIITCHIMSQN 32t723~48A0 ~ ~ ~ P• 7 ~9af Ilt i1W6en SleetSw~nu HvocAimon,MN 533!0 pm) selsut.'r.,c (aaa)a3+-+2+0 C(ty of Hutchinson ApPLIGAxION FOR PEIfDLERB, SOLICITORS, AND TRANSIENT MEYtCHANTB All applications must ba rect:ived az least 0 v befrne e~eltt in ordot to be considered A cartam chvdec - .d _.. 5olivitnrlt. Pet I]ay .._.._.-. _. _.._.. ..._ S20D.00 Drteta): Nonf DP M'r Meq~/Yaar D solicitors, Par Year S50a.oa Year. ~ .; I_..___. ---___..-._..---....__,__.._.._.._.._.._._..----._._.._.._.._.._.._._.._..___.._._.._...._._..___.....___.._.._.,---..____-.._.._.._.._.._.._ , O TYaruient Machauls, Per Day 5260.00 llate(a): m ~ .V apr em• 4 pl ltrgsient ~ferchaats• Per Ytatr I \ $500.00 Year: _ ~ f • ~.._ -- _... __ _ _ .._.....f. Q Peddkre, Per Day .._.'..- - .._.~.- •~_ _.._._.._.._..__~:_:_.._.~~-._.._.._._MadAlAe7YY~nr ~~._.._.._..,..:___.._-r._.._.._.._.._.1, 5100.00 De +). ~ . - ~ Paddles, Per Yeu , 5300.00 Year: A liemntanfd'tthati6n ~ ~ . ~ ~~~ ~ ~ ~ ~ .:: ~.,: , ~, ~ . . 2° x 2" Pictum Required Natm: trr Weight Bya Colar: HeIYht: l ~1 ~. ~ Drivar~sl,iaenuxulnber: - -3 7~Ift stag: Ferman Addxesa: r~-' r ~ • 0 1 ~~ ~- 7 PetmamttTalephaa: i~tn~,~1j `• Tntuporacy Addrna: y Swr trp Taatpaxaty Talaphone Acceaa: ~~ Have you heea convlctad f ny eriine, miademeaner, or violation of any municipal oxdineaoa, other than rra03c vielatiaoa? ©yae~ 1f yes. smte the nature o ae and punialtmopt or petlalty esaeaud therethta: ~ 1~ ~]~~ CITY OF NUTCHIN5t7M 3202344240 ppr 13 D4 02t15p Cizry of Nu1Ch~+son dspfMnrtvs fer pcddler+, SWtcYeri, end ImufatMrrchaMr Prime 8 of3 Descr+be Dexribe Daacribe applicant and of business ~d deurfbe iaem(s7 offbred: 1 p.B Pcxrtbe source o_ Psuppl ~ ~~ I~ Slrpp lr~Nemr 5upplsM~ P~6ene Nr U~r1 h~l ~~ _ ~ Gnu . 5nppAer Addreu s~ w e1n[ Se~ep~ nI --... IiK'Addrrir ~~ Glq• $Ipte Z!p yfy!lterNmme Skpple Phaw M'mwr ier dddrrsr p R.eference~Tnfbrmstien~ .. ~ ~ ~ ~ ~. ~ ~ . JJJ///,/,I{\~'~I 5~ pra de swo (2) prroPerry a .. (pre>'grabb'~~'L~cod/Ca~mr~for ch y Sl~fl~ h ~_ a~ 1 ~. G4KJ y p~Ky (hyryer NrtM6 f` 1 TGI' M, C~ ~~~ zip ~j Rpr 13 O4 fl2r16P GSTY dF HUTCHINBOM 38b83~l42~0 GNofHaMauuron onG Trena4Ft Mar/emY ,lpplicnbon fOrPrddlcra, 50Acirora, Aagr 30/3 l J p.s Idst last (t~ Do]thre/e~y(l3))~pQre~~'ious clty(iea) ahem you car//~~gr~I}}}a///~~dJ /~u~n ~~/ame netlvity: Ciry ~.P~.d _ .~ ~1 m •t smtc ~nte(sloraauaa - cry ,aM pn[e(n)erlwi.~,~ty -- 4"iie ~ .. ,.... .: ... , .. .. The followin¢ items Head to be wmpleted and/or amclted in order far the applicatioa to be processed: gpplicatlanilnveatigation fec paid fn iqU (check ar awney order): ~a Q m A lication c lcrod in felt and s aed es ~ ro 7 hereby Ccr<1ry I love camplbtely Nled out ilu anp[e sbms application sad that tDc applieadan is true, correct and aeeurace. I fully underaund that anY pcraon who vialan-a any provfaioa a(the Peddlexa, So>icitars, aid Transient Merchatt4 t]rdinaaee No. 673 ie gailry of a misdemeeaor sad upaal conviction thareuf Shall be punished by a Tine Hat eaeceeding S 1,000.0[1 ar by irnpriaoament for m[ exec ~ 90 days or oth, plus, in eithsr saes, the costs of ptnseantion. Applfcaru'a SlgnrNure °~ • ..... Internal-. ' a police O approved ~ dented Notes: ~ (.l'1y Council D apptoved Q denied Notes' _ _ J N~nkrs.~wPp~~'bw, fe144,.Mp,pr~art 5l~ ERI~G JAnAE~` Rt7BBiWS~ 2341 5NC]WSH~D~ L~h1E I~i~APLEINC?t)D~ Mid 557 ~ 9 f ~~' ~~~~~ • Gary Withrow Director Leasing Qperations & Other Income .WiHuo wal-m m Phone: (479}277-9433 Fex: (479) 273-0100 February 9, 2004 To Whom it May Concern: Wal-Mart Stores, Inc. Income Development Corporate Office 1300 S.E. S'" Street Bentonville,AR 7271&0850 American Promotional Events, Inc. dba TNT Fireworks is an approved Traveling Supplier for the year of 20D4 to conduct rsrtain events on our stores parking lots. Promotions will include fireworks (where legal). Events usually run 7 to 10 days with set up beginning approximately 5 days prior to the event. Prior to the opening sales date, an American Promotional Events, Inc. dba TNT M Fireworks representative will call on you to introduce the company and discuss participation in the event. Upon confirmation of your participation, placement on the parking lot of the selling unit will be confirmed. The representative will verify that it is TNT® Fireworks' responsibility to obtain all necessary permits and/or licenses. Leasing Operations will schedule all participating stares prior to the event opening date. Thank you in advance for your cooperation in this matter and if you have any questions please contact Other Income at (479) 273-4516 or (479) 277-9913. Sinc rely, I lam/ Gary W w Director of Leasing Operations & Other Income J B~smcas Gndxdrui:il ~:~ !ln)+ ~~'[J-Iv11~Y S~vrtt+, Tnc. A11 ri~JS ret~vcJ, ~` • Ciayof ~~ r ~~~~~ 111 Human Street Southeast Hutchinsury MN 55l$0 (320) 587-5151lPax: (320J 7.;i4-0240 Permit Fee: $25 (short term) hate Received: 20.0'~~ City of Hutchinson Al'T'i,iCAT10N ]~QR PARAI)1F PERMl1' All applications must be received at least 30 days before event in order to be considered Orgarai~ation Name Phone Nurnbc:r Organuarinn Address _ - __ City _.- Stare_ Zip OJfrccr Nurne Residence Address Parade Chrsirnum Name ~i~2~~1e_ ~- Residence Address Phnue NurnBer City Studs 7.rp P~ ne Numbe~ ~7C•{t;,r,3erJ / I/u ~~~ (.'ity Saute _ Zip ' ',~,, e Parade llate: _ ~~~_. _ Assembly Timc: (7 L.1 y7~ _ i.ncalion and T7escriptiou of Assembly Area: ~~PG.,ru~ .. -. Starting 'l'ime of Parade: ~fj ~CA w"` ~ I/stimatcd'1'iitle of Parade: ~ 1~ne~Y _,. Starling Yoint of Yat.3de: Cl~-~cr~~E~~L rcx r .. ~~ .. __ RnutcnfParadeTravel: ~ v'_ >Or,St- FC(S~{lr6y_J~. .C]CLSF~.--- ~- CSr.r S , n '6~ t yr s °_--)~ ~ ~u LSf ~'`lG (T r.~-~'=-~-~'~~rLt` J ~~r~ ~" Cc>s~i ,.. I~~t.1 C ~ ~N µ.eha 1 I I ~. F.ndingPoitatofParade: ~ ~ n~~ r-~~L0...LI~GV~-~ ^.,. I Approximate Numher ofLitzits, Animals, and Vehicles which will constihttc Parade`~p'ir~.~l1 ~ -• er Type and llescription of Animals and Vehicles' ~~; C~. (~-Na ` r ' ~'~~ Maximum hlletval of Space to he Maintained Retwccn 11t1i[5: Maximum Length of Parade: __ "- Minimum and Maximum Speed of Parade: ~~_ Portion of Sheet Width I ravened: ~~_'... MPH • City nfNulthinson Applrc'n(iun fur I'urnde!'ermit Pgi~e 1 of 2 C~ r1 L J C~ '1'hc Inlluwing items need to be completed and/or attached in order fur the application to be pmccsscd: Pernnt fee paid in full (check or money order): eyes ^ nn Yetutit Appiicatimi cnn~lctcd in fill and signed: Oyes ^ nn 1 declare t}mt the inforntatirn~ i have provided un this application is fiithful, and i authorize the City of Hutcltiusan to Ltvestigate the information submitted. L ~~ .. ,tii~!nnture ofaulh~t'ize<f officer ~fnrgm(izatiun ur p(rr(rtfe chairman City Couucil ^ approved ^ denied Notes: police 'approved ^ denied Noes-~ 1G /Zn 6 Date c,~'-.l` AME~iICAN LEGION HUTCHINSON POST NO. 96 Hutchinson, Minnesota 55350 Hame of Gompany B 135th Infantry 2004 Memorial Day Parade Line-up 1. Hutchinson Police Department 2. Memorial Rifle Squad 3. American Legion Post 96 4. American Legion Auxiliary 5. Veterans of Foreign Wars 6. Veterans of Foreign Wars Auxiliary 7. MOC #65 8. MOCA #65 9.40 & $ Loci Lead by the 40 & 8 Colors . 10. DAV 11. Mayor Marlin Torgerson and PAW-MIA Parents 12. Hutchinson High School Band 13. National Guard Units 14. BPO of Elks 15. Boy Scouts 16. Girl Scouts 17. School Children 18. Boys Support Club/Iragi Freedom 19. Fire Department Commanders, Presidents and Group Leaders lead their units. Boy Scouts and Girl Scouts, to hand out programs at the Park but not on the Parade route to the park. Go into the bleachers if needed to distribute. Some may want to go ahead of the parade to get there early. All Parade and Program participants are welcome to the VFW afterwards to have hot dogs, chips and beans provided by the VFW abd VFW Auxiliary. . All questions on Parade line up, direct to Phil Trebelhorn 1St `~(~~ ~ Memorandum To: Mayor and Council From: Dolf Moon Director PRCE Date: 4/21/2004 Re: Bid Authorization The PRCE Department is requesting authorization to solicit bids for the installation of new flooring at the recreation center. The flooring project is part of the 2004 Capital Projects Fund. A recommendation will be made at the second meeting in May to award this project. • ~ f~ ,gy~, ~~ ~~ • AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL LETTING NO. 5 PROJECT NO.04-05 This Agreement, is made this 27th day of April 2004, between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and Sorenson Naustdal Properties fee owners cf McLeod County, State of Minnesota, hereinafter referred to as Owner. In consideration of the action of the City Council, at the owners' request, to cause the improvement of Rolling Meadows East development west of new Golf Course Road NW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bitumincus surfacing, sidewalk, trail and appurtenances and to assess 100% of the cost of $755,D00.00 to the Owner. Owner agrees to pay said percentage, as may be determined by the Council of the City to be a fair apportionment of the costs of said improvement not to exceed $755,OOD.DO, plus interest, over a period 1 D years. Owner expressly waives hearing and objecticn to any irregularity with regard to the said improvement assessments and any claim that the amount therecf levied against owner's property is excessive, togetherwith all rights to appeal in the courts. This agreement shall be binding upon and extend to the heirs, representatives, assigns and sUCCe5SOr5 Of the parties. In testimony, whereof, said Owner has hereunto set his hand, fhe day and year first above written. OWNERS SIGNATURE 1) Bruce Naustdal 2) Denise L. Naustdal 3) _ Kon R. Sorensen 4) Diane Iv1. Sorensen SIGNED IN THE PRESENCE OF: • ADDRESS: DESCRIPTION OF PROPERTY Address Address Address Address Signature Printed Name .~~ ~~J HC7TCHINSON ENGINEERING~PUBLIC WORKS DEPARTMENT ih,rtchinson City Crnirr / t 1 } Iiassnn Sireei SF. / Hurchu~son MN 55350 2522 / 3211-234-4209 / Fnx .120-234-4240 ENGINEERING REPORT TO: Mayor and City Council FRDM: John P. Rodeberg, Director of Engineering/Public Works DATE: April 27, 2004 SUBJECT: Letting No. 5/Project Na. 04-05 I have studied the fallowing areas and find that the proposed projects are feasible and recommend they be constructed. Project No. 04-05 Rolling Meadows East development west of new Golf Course Road NW hereby petition far improvement by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances C~ ESTIMATED COST TDTAL Construction Cost $670,000.00 Land Acquisition $15,000.00 EngineeringlAdministratlon!Fiscal $tiD,000.00 Consultant $100,000.00 ESTIMATED TDTAL $845,000.00 ESTIMATED FUNDING TOTAL Assessable Cost $755,000.00 Deferred Assessable Cost $0.00 City 8ondsd $50,000.00 City - WaterlSewer Funds $40,000.00 City - Parking Lot Fund $O.DO City - TIF $O.DD MSA $0.00 MnlDOT $O.DD ESTIMATED TDTAL $845,000.00 RESOLUTION NO. 12393 RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT CITY OF HUTCHINSON LETTING NO. 5 PROJECT NO. D4-05 WHEREAS, pursuant to a resolution of the Council adopted April 27th, 2004, a report has been prepared by the Director of Engineering, with reference to the improvement of Rolling Meadows East development west of new Golf Course Road NW hereby petition for improvement by construction of storm sewer, sanitary sewerandseryices, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances; and said report was received by the Gouncil on April 27th, 2004.. WHEREAS, this improvement was petitioned for by 100% of the property owners and said property owners have waived hearing on said improvement, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $845,000.00. . 2. The public hearing on said improvement is hereby waived. Adopted by the Hutchinson City Council this 27th day of April 2004. Mayor City Administrator PETITION FOR LOCAL IMPROVEMENT 100°h OF PROPERTY OWNERS LETTING NO.S PROJECT NO.04-05 Hutchinson, Minnesota Dated: April 21, 2004 TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: We, all owners of real property abutting in Rolling Meadows East development west of new Golf Course Road NW hereby petition for improvement by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances, pursuant to Minnesota Statutes, Chapter 429, and that the City assess the entire cast of the improvement against our property described below, and we hereby agreed to pay the entire cost as apportioned by the City. This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. OWNERS SIGNATURE: ADDRESS: DESCRIPTION OF PROPERTY 1) Bruce Naustdal 2) Denise L. Naustdal 3) Kon R. Sorensen Address Address Address 4) Diane M. Sorensen Address Examined, checked and fcund to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petitioned for. D. Plotz, City Administrator C~~J~ RESOLUTION NO. 12392 RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT LETTING NO.6 PROJECT N0.04-05 BE IT RErSOLVED BY THE CITY GOUNCIL OF HUTCHINSON, MINNESOTA: 1. A certain petition requesting the improvement of Rolling Meadows East development west of new Golf Course Road NW hereby petltien for improvement by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances was filed with the council on April 27th, 2004, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. 2. The petition Is hereby referred to the Director of Engineering and that parson is Instructed to report to the council with all convenient speed advising the council in a preliminary way as to whether the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be made as proposed or in connection with some other Improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 27th day of April 2004. • Mayor City Administrator r ~ LJ ~1~ RESOLUTION NO. 12894 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING N0.5 PROJEGT N0.04-05 WHEREAS, a resolution of the Gity Council adopted the 27th day of April, 2004, waived Council Hearing on the improvement of Rolling Meadows East development west of new Golf Course Road NW hereby petition for Improvement by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE GITY COUNCIL OF 7HE GITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 27th day of April, 2ooa. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications far the making of such improvement. Adopted by the Council this 27th day of April 2004. r1 u Mayor City Administrator C~ ~]~~ RESOLUTION NO. 12395 RESOLUTION APPROVING PLANS AND SPECIFICATIDNS AND ORDERING ADVERTISEMENT POR BIDS LETTING NO.5 PROJECT NO. 04-05 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of Rolling Meadows East development west of new Golf Course Road NW hereby petition far improvement by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances. NOW, THEREFORE, l3E IT RESOLVED 6Y THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, acopy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administratoruntii 10:00 am on Friday, May 21st, 2004, at which time theywill be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council at fi:00 pm on Tuesday, May 25th, 20D4, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder . whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson far 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 27th day of April, 2004. Mayor City Administrator • ~~ PUBLICATION N4.7180 ADVERTISEMENT FOR BIDS . LETTING N0.5 PROJECT NO. D4.05 Hutchlnson,Minnesota TO WHOM IT MAY CONCERN: Dated: April 27, 2004 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Office of the City Administrator, 111 Hassan St 5E, Hutchinson MN, until 10:OD AM on Friday, May 21st, 2004, for the making of the following described improvement of Rolling Meadows East developmentwest of new Golf Course Road NW hereby petition for improvement by construction of storm sewer, sanitary sewer and services, Watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances under Minnesota Statutes, Chapter 429 all in accordance with the Plans and Specifications on file in the Office of the Director of Engineering. Immediately following expiration of the time for receiving bids, the City Administrator and Director of Engineering will publicly open bids, in the Council Chambers of the Hutchinson City Center. The Council, will consider said bids at 6:00 pm on Tuesday, May 25th, 2004, in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: . ITEM UNIT U(~ANT~TY Sewer Pipe 8" PVC Lin Ft Each 2,40D 16 Standard 48" Manholes Lin Ft 1,950 Service Pipe Each 8 Hydrant with Gate Valve Lin Ft 1,675 8" DIP Watermain Lin Ft 1,175 12" DIP Watermain Each 46 1" Corporation Stop Each 48 1" Curb Stop and Box Lin Ft 1 700 1"Copper Service Pipe Lin Ft , 2 500 RCP Storm Sewer CL111 , 34 Rcad Sta Subgrade Preparation CL5 Aggregate Base (8") 25°,6 Crushed SY . 12,300 Select Granular (12") (CV) ' ° 5Y 12,700 /z ) MnDot 2331 Type LV3 Bituminous Base (2 MnDot 2331 Type LV4 Bituminous Wear (1 ") SY 10,000 Concrete Curb and Gutter Lin Ft 5F 5,700 6,500 5' Sidewalk SY 800 10" Bituminous Trail 800 5 4" PVC Draintile Lin Ft , All bids shall be made on the Proposal Forms of the C ity and shall be accompanied by a bid band or certified check, payable to the cashier's check order of the City of Hutchinson, , for not less than five percent (5%) of the amount bid. Minnesota All checks or bid bonds will be held , • for sixty-five (65) days or until a contract is signed. Subsequent to that time, all e rate per hou imum wa Th i d non-forfeited checks r to be paid for each g e m n ers. or bid bonds will be returned to the bid classification of work shall be the local prevailing wage rate including fringe benefits as defined in Minnesota Statute. ~~,. PUBLICATION N0.7180 LETTING N0.5 . PROJECT N0.04-05 PAGE2 All bids shall also be accompanied by the required Insurance Certificates as noted in the specifications and Certificate of Compliance with the Minnesota Workers Compensation Law. Bids shall be directed to the Director of Engineering, securely sealed and endorsed upon the outside wrapper "LETTING NO. 5IPROJECT NO. 04-05". The Ciry Council reserves the right to reject all bids and to waive any informalities and irregularities. Copies of the Plans, Specifications and Proposal Forms are on file and are available from the HUTCHIN5ON CITY CENTER, ENGINEERING DEPT., 111 HASSAN STREET 5E, HUTCHINSON MN 55350, and will be furnished on request to any prospective bidder t~4 . The successful bidderwill be furnished free of charge, additional adequate number of specifications. Gary D. Plotz, City Administrator • PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, APRIL 29TH, 2004 AND THURSDAY, MAY 6TH, 2004 AND IN THE CONSTRUCTION BULLETIN ON FRIDAY, APRIL 30TH, 2004 AND FRIDAY, MAY 7TH, 2004. • ~~~ RESOLUTION NO. 12396 . RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING N0.7 PROJECT N0.04-08 Whereas, pursuant to an advertisement far bids for the furnishing of all labor and material for the improvement of various streets within the City of Hutchinson Minnesota by pavement repair, bituminous seal coating and striping of City streets; and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Pearson Bros., Inc of Loretta MN $107,451.80 Morris Seal Coat & Trucking of Morris MN $111,580.82 ASTECH Corp of Rogers MN $113,408.65 Caldwell Asphalt Co Inc of Hawick MN $118,385.77 MoorSeal Inc of Marshall MN $119,561.79 and whereas, it appears that Pearson Bros Inc of Loretto MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHIN5ON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract . with Pearson Bros Inc of Loretto MN, in the amount of $107,451.80 in the name of the City of Wutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson Ciry Council this 27th day of April 2004. Mayor City Administrator ~~~ C~ PETITION FOR LOCAL IMPROVEMENT (1l)D% OF PROPERTY OWNER31 LETTING NQ. 8 PROJECT NO. D4-09 Hutchinson, Minnesota Dated: April 21, 2p04 TO THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: We, all owners of real property abutting Dale Street SW and 8luejay Drive SW in Ravenwood West development hereby petition for improvement by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances, pursuant to Mlnnesota Statutes, Chapter 429, and that the Cily assess the entire cost of the improvement against cur property described below, and we hereby agreed to pay the entire cast as apportioned by the City. This petition shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. OWNERS SIGNATURE: ADDRESS: DESCRIPTION OF PROPERTY 1) Bruce Naustdal 2) Denise L. Naustdal 3) Kon R. Sorensen 4) Dlane M. Sorensen Address Address Address Address Examined, checked and found to be in proper form and to be signed by the required number of owners of property affected by the making of the improvement petitioned for. Gary D. Plotr, Gity Administrator ~~~~~ AGREEMENT OF ASSESSMENT, WAIVER OF HEARING AND WAIVER OF IRREGULARITY AND APPEAL LETTING NO. 8 PROJECT NO.04-09 This Agreement, is made this 27th day of April 2004, between the City of Hutchinson, State of Minnesota, hereinafter referred to as the City and Sorenson Naustdal Properties fee owners of McLeod Gounty, State of Minnesota, hereinafter referred to as Owner. In consideration of the action of the City Council, at the owners' request, to cause the improvement of Dale Street SW and Bluejay Drive SW in Ravenweod West development by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances and to assess 100% of the cost of $462,000.00 to the Owner. Owner agrees to pay said percentage, as may be determined by the Ceuncil of the City to be a fair apportionment of the costs of said improvement not to exceed $462,000.00 plus interest, over a period 10 years. Cwner expressly waives hearing and objection to any irregularity with regard to the said improvement assessments and any claim that the amount thereof levied against owner's property is excessive, together with all rights to appeal in the courts. This agreement shall be binding upon and extend to the heirs, representatives, assigns and successors of the parties. In testimony, whereof, said Owner has hereunto set his hand, the day and year first above written. OWNERS SIGNATURE 1) Bruce Naustdal 2) Denise L. Naustdal 3) Kon R. Sorensen 4) Diane M. Sorensen SIGNED IN THE PRESENCE DF: ADDRESS: DESCRIPTION OF PROPERTY Address Address Address Address Signature Printed Name ~~~~~ . RESOLUTION NO. 12397 RESOLUTION DECLARING ADEQUACY OF PETITION AND ORDERING PREPARATION OF REPORT LETTING NO.8 PROJECT NO. 04-09 C~ 8E IT RESOLVED BY THE CITY COUNCIL OF HUTCHINSON, MINNESOTA: 1. A certain petition requesting the improvement of Dale Street SW and Bluejay Drive SW in Ravenwood West development by construction of storm sewer, sanitary sewer and services, watarmain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances was filed with the council on April 27th, 2004, is hereby declared to be signed by the required percentage of owners of property affected thereby. This declaration is made in conformity to Minnesota Statutes, Section 429.035. 2. The petition is hereby referred to the Director of Engineering and that person is instructed to report tc the council with all convenient speed advising the council in a preliminary way as tv whether the proposed improvement is necessary, cost-effective, and feasible and as to whether it should best be made as proposed or in connection with some other improvement, and the estimated cost of the improvement as recommended. Adopted by the council this 27th day of April 2004. Mayor City Administrator ~~-~' C~ HUTCI3INSON ENGINEERING/PUBLIC WORKS DEPAR'T'MENT Hutchinson City Ccaatcc / 711 11~~ssan Sfrect SF. / Hutchuisnu ~fN 55350 2522 / 320-2.34-4209 / Fnx 32C1 234 424[7 ENGINEERING REPORT TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works DATE: April 27, 2004 SUBJECT: Letting No. 8/Project No. 04-09 I have studied the fallowing areas and find that the prgposed projects are feasible and recommend they be constructed. Project No. 04-09 Dale Street SW and Bluejay Drive SW in Ravenwogd West development by cgnstruction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances ESTIMATED COST TOTAL Construction Cost $394,000.00 Land Acquisition $O.DO EnglneeringlAdministrationlFiscal $39,000.00 Consultant $59,000.00 ESTIMATED TOTAL $492,000.00 ESTIMATED FUNDING TOTAL Assessable Cost $462,000.00 Deferred Assessable Cost $0.00 Gity Bonded $O.OD City -Water/Sewer Funds $30,000.00 City -Parking Lot Fund $0.00 City - TIF $0.00 MSA $0.00 MnIDOT $0.00 ESTIMATED TOTAL $492,000.00 . RESOLUTION NO. 12398 RESOLUTION RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT CITY OF HUTCHINSON LETTING NO. 8 PROJECT NO. 04-09 WHEREAS, pursuant tc a resolution of the Council adopted April 27th, 2004, a report has been prepared by the Director pf Engineering, with reference to the improvement of Dale Street SW and Bluejay Drive SW in Ravenwood West development by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances; and said report was received by the Council on April 27th, 2004.. WHEREAS, this improvement was petitioned for by 100% of the property owners and said property owners have waived hearing on said improvement, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The Council will consider the improvements of such streets in accordance with the reports and the assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota Statutes, Chapter 429, at an estimated total cost of the improvement of $492,000.00. . 2. The public hearing on said improvement is hereby waived. Adopted by the Hutchinson City Council this 27th day of April 2004. Mayor City Administrator . RESOLUTION NO. 72399 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING N0.8 PROJECT NO. D4-09 WHf=REAS, a resolution of the City Gouncil adopted the 27th day of April, 2004, waived Council Hearing on the improvement of Dale Street SW and Bluejay Drive SW in Ravenwood West development by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such improvement is hereby ordered as proposed in the resolution adopted the 27th day of April, 2004. 2. John P. Rodeberg is hereby designated as the Engineer for this Improvement. He shall prepare plans and specifications for the making of such improvement. Adapted by the Council this 27th day of April 2004. C~ Mayor City Administrator ~~~~ . RESOLUTION NO. 12400 RESOLUTION APPROVING PLAN5 AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO.B PROJECT N0.04.08 W HEREAS, the Director of Engineering has prepared plans and specifications for the improvement of Dale Street SW and Bluejay Drive SW in Ravenwood West development by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, troll and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, acopy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the offlclal newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published far three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:00 am on Friday, May 21st, 2004, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and wlll be considered by the Council at B:DO pm on Tuesday, May 25th, 2004, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and Flled with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 27th day of April, 2004. Mayor City Administrator \~ ~~C~~ PUBLICATION NO. T181 ADVERTISEMHNT FOR BIDS • LETTING NO.B PROJECT N0.04-09 Hutchlnson, Minnesota TO WHOM IT MAY CONCERN: Dated: Aprll 27, 2004 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Office of the City Administrator, 111 Hassan St SE, Hutchinson MN, until 10:00 AM on Friday, May 21st, 2004, for the making of the following described improvement of Dale Street SW and Bluejay Drive SW in Ravenwood West development by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances under Minnesota Statutes, Chapter429 all in accordance with the Plans and Specifications on file in the Office of the Director of Engineering. Immediately following expiration of the time for receiving bids, the City Administrator and Director of Engineering will publicly open bids, in the Council Chambers of the Hutchinson City Center. The Council, will consider said bids at 6:00 pm on Tuesday, May 25th, 2004, in the Gouncil Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: ITEM Sewer Pipe 8" PVC Standard 48" Manholes Service Pipe Hydrant with Gate Valve 8" DIP Watermain 1" Corporation Stop 1"Curb Stop and Box 1"Copper Service Pipe RCP Storm Sewer CL111 Subgrade Preparation CL5 Aggregate Base (8") 25% Crushed Select Granular (12") (CV) MnDot 2331 Type LV3 Bituminous Base (2'h") MnDot 2351 Type LV4 Bituminous Wear (1") Concrete Curb and Gutter 5' Sidewalk 4" PVC Draintile UNIT QUANTITY Lin Ft 2,100 Each 9 Lin Ft 1,100 Each 7 Lin Ft 3,000 Each 33 Each 33 Lin Ft 1,700 Lin Ft 1,100 Road Sta. 8 SY 3,100 SY 3,200 5Y 3,300 SY 3,300 Lin Ft 1,950 SF 5,200 Lin Ft 1,950 All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid. All checks or bld bonds will be held for sixty-five (65) days or until a contract is signed. Subsequent to that time, all non-forfeited checks or bid bonds will be returned to the bidders. The minimum wage rate per hour to be paid far each classification of work shall be the local prevailing wage rate including fringe benefits as defined in Minnesota Statute. • All bids shall also be accompanied by the required Insuranne Certificates as noted in the specificaticns and Certificate of Compliance with the Minnesota Workers Compensation Law. PUBLICATION NO. 7181 ~,~_ ~~ LETTING N0.5 PROJECT NO. 04-05 PAGE 2 Bids shall be directed to the Director of Engineering, securely sealed and endorsed upon the outside wrapper "LETTING NO. 51PROJECT NO. 04-05". The City Council reserves the right tc reject all bids and to waive any informalities and irregularities. Copies of the Plans, Specifications and Proposal Farms are on file and are available from the WUTCHINSON CITY CENTER, ENGINEERING DEPT., 111 HASSAN STREET 5E, HUTCHINSON MN 55350, and will be furnished on request to any prospective bidder ~rs~ . The successful bidder will be furnished free cf charge, additional adequate number of specifications. Gary D. Plotz, City Administrator PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, APRIL 29TH, 2004 AND THURSDAY, MAY 6TH, 2004 AND IN THE CONSTRUCTION BULLETIN ON FRIDAY, APRIL 30TH, 2004 AND FRIDAY, MAY 7TH, 2004. • ~~ ~~ • RESOLUTION NO. 12401 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING N0.6 PROJECT NO. 0406 & 04-07 WHEREAS, a resolution of the City Council adopted the 27th day of April, 2004, waived Council Hearing on the improvement of: 04-06 Echo Drive SE from TH 7 to Freemont Ave SE by construction of storm sewer, sanitary sewer and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, restoration and appurtenances; and 04-07 Echo Circle SE from Echo Drive to termini 6y construction of storm sewer, sanitary sewer and services, concrete curb and gutter, bitumincus base, bituminous surfacing, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED 8Y THE C17Y COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such Improvement is hereby ordered as proposed in the resolution adopted the 27th day of April, 2004. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare • plans and specifications for the making of such improvement. Adopted by the Council this 27th day of April 2004. Mayor City Administrator C~ c~ (~~ . RESOLUTION NO. 12402 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO.6 PROJECT NO. 04.06 & 04-07 WHEREAS, the Director of Engineering has prepared plans and spec cations for the improvement of: 04-DB Echo Drive SE from TH 7 to Freemont Ave SE by construction of storm sewer, sanitary sewer and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, restoration and appurtenances; and 04-07 Echo Circle SE from Echc Drive to termini by construction of storm sewer, sanitary sewer and services, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and speciflcations, acopy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertlsement shall be published far three weeks, shall specify the work to be done, shall state that bids . will 6e received by the City Adm inistrator until 10:00 am on Friday, May 21st, 2004, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator andlor Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, June 22nd, 2D04, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 27th day of April, 2004. Mayor City Administrator ~~~~~ PUBLICATION N0.7782 ADVERTISEMENT FOR BIDS LETTING NO.B PROJECT N0.04-OB & D4-07 Hutchinson, Minnesota TO WHOM IT MAY CONCERN: Dated: April 27, 2004 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Office of the City Administrator, 111 Hassan StSE, Hutchinson MN, until 10:DD am on Friday, May 21st,2004, for the making of the following described improvement: 04-06 Echo Drive 5E from TH 7 to Freemont Ave SE by construction of storm sewer, sanitary sewer and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, restoration and appurtenances; and p4-07 Echo Circle SE from Echo Drive to termini by construction of storm sewer, sanitary sewer and services, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; under Minnesota Statutes, Chapter 428 all in accordance with the Plans and Specifications on file in the Office of the Director of Engineering. Immediately following expiration of the time for receiving bids, the City Administrator and Director of Engineering will publicly open bids, in the Gouncil Chambers of the Hutchinson Gity Center. The Council, will consider said bids at 6:00 pm on Tuesday, June 22nd, 2004, in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are ITEM UNIT QUANTITY 10" PVC PIPE SEWER SDR 35 LF 1031 6" MJ HUB HYDRANT LF 5 TAP SERVICE PIPING -COPPER LF 545 12" RC PIPE SEWER CL III LF 175 4" PVC PIPE DRAIN SDR 35, TOP HALF PERF WITH SOCK LF 3190 AGGREGATE BASE (CV) CLASS 5 (25% CRUSHED) CY 3065 SELECT GRANULAR BORROW (CV) CY 3055 TYPE MV4 WEARING COURSE TON 475 TYPE MV3 NON-WEARING COURSE MIXTURE TON 2655 4" CONCRETE SIDEWALK SQ FT 9$00 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 3150 STREET LIGHTING LUMP SUM 1 All bids shall be made on the Proposal Farms of the City and shall be accompanied by a cashier's check, bid bond or certified check, payable to the order of the Clty of Hutchinson, Minnesota, far not less than five percent (5%) of the amount bid. All checks or bid bonds will beheld for sixty-five (85) days or until a contract is signed. Subsequent to that time, all non-forfeited checks or bid bonds will be returned to the bidders. The minimum wage rate per hour to be paid for each • classification of work shall be the local prevailing wage rate including fringe benefits as defined in Minnesota Statute. ~(~~ PUBLICATION NO. 7182 LETTING NO.6 . PROJECT N0.04-06 & 04-07 PAGE2 All bids shall also be accompanied by the required Insurance Certificates as noted in the specifications and Certificate of Compliance with the Minnesota Worker's Compensation Law. Blds shall be directed to the Director of Enginaering, securely sealed and endorsed upon the outside wrapper "LETTING NO. 61PROJECT NO. 04-06 E~ 04-07". The City Council reserves the right to reject all bids and to waive any informalities and irregularities. Copies of the Plans, 5pecificaticns and Proposal Forms are on file and are available from the HUTCHINSON CITY CENTER, ENGINEERING DEPT., 111 HASSAN STREET SE, HUTCHINSON MN 55350, and will be furnished on request tc any prospective bidder ~ r .The successful bidderwill be furnished free of charge, additional adequate number of specifications. Gary D. Plotz, City Administrator r1 PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY, APRIL 29TH, 2004 AND THURSDAY, MAY BTH, 2004 AND IN THE CONSTRUCTION BULLETIN ON FRIDAY, APRIL 30TH, 2004 AND FRIDAY, MAY 6TH, 2004. r 1 LJ C~C«~ C Hutchinson Citw Center 111 Hassan Street BF. Hukhinnnn, MN 55350.2522 320.587.5151/k'ax 320-2W-4240 TO: Mayor and City Council FROM: john P. Rodeberg, birector of Engineering/Public Works RE: Echo Arive/Echo Circle Neighborhood Meeting DATE: Apri122, 2004 We held a ncighbarhood meeting on Thursday, April 15 to discuss the proposed project. We had several property owners attend the meeting. There were many issues raised that we will he discussing at the Public Hearing. These issues, and are responses to date, are as follows: Is this project only being completed duc to the needs and desires of the Hospital? No. In fact, we had praposed to complete this work for several years, and have delayed the project in order to verify that proposed hospital plans wouldn't require us to redo any proposed construction. . Why are you adding so much parking area, and why should everybody pay for a need that may only be the Hospital's? Adding about 4' of width to the street in order to have parking on both sides is a very minor added cost in areas where the curb and gutter were going to be removed anyway. Since we expect this street to last for many decades, it is in the City's best intcrost to take account for future needs now. The added costs for this width arc NOT proposed to be assessed to all properties. The assessments will he based on replacing the street to the same width that the street is currently, with the City portion covering the extra work. Do you have to extend the parking so far to the north? Nv. Again, due to the low cost of doing the work now, it made sense to add parking now versus later. However, we are willing to reduce the parking by continuing to have it only on one side of the road north of Echo Circle. Shouldn't the sidewalk bean the apartment side of the street? Do we really need it? We only expect more emergency vehicle traffic in the future, and with the number of apartments and commercial areas adj acent to this street, it is both appropriate and recommended to provide a safe means of travel for pedestrians. We are reviewing whether or not we can put it on the east instead ofwest side of the street, however there are issues related to conflicts with trees and hydrants. How are assessments calculated? Do I pay For improvements that I don't need? The assessments are based on the direct value to the adjacent property, and therefore the assessments are not necessarily based on the actual cost for adjacent work. Properly owners that have provided their own ponding, and have no direct benefit from the proposed ponding, will not be assessed for that portion of the work. We will discuss these, and other, cnmmeuts in detail at the Public ]tearing. Printed ~~~~ recycled papw - r „/~\ i~ ,~ I•:t•}rr~ I)ri~ri~ ~4 1{_c•hr~ ('ir-cle ~~+~~' ~~r p~s~d ~"~rra~~~t a~~aen~~~r~t C"c~na~rrta~'4'~+~ ia~~ 1 X73 ~t~d 1 ~J74 * ~'C':N of 4,ch~a Cicc~~) t~ 1 ~ (E~~~~r Lin a ~ ~~ ~n a 1(~tJ yc~9c~ + Aw:l~aa~vut pure r~,aiaa~x}~~ and +~ua~,stmora<~q~9~ SC9~5 ~~rl.ti i'YL%r~'i~-l'~!t~cl Ll~~..• ~(„'`Q'.L"GEC')1~1~';~fD~'Y + F1i,~h att:~irutea~~rt~~ a•orrt~ +~ ~~ott~can~t ~nan-ka ~V'M~g~~ac~rraeN~r ~~~~~t~r ~a~r l~!C~rr~rrl~r~l `. itw~e, c.~~e;a~a~znuea3, wssGer scs'~w•La:~ tliailku cl nnIY11 t. 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EBcJ" iS+ yG~~~ wrtlv Yu:Yr~iC ~,+~Q 1'"rtY~w;I~r~n1. J., r~'M~:~.mr~B, ,i 'o~ i ~,r~~, l-,~, :~ :.r-, i a - ha0.;~t9~Ck"IRl ~~Y~..cliYrocs ~ lra avc ~.tl~ :.~~.-,.o GS ~c~urs _l~ car disa~Vale~d,. (~ ~. , ~._t ~ ~ 1 RESOLUTIQN NO. 12403 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING N0.9 PROJECT NO. 04-10 & 04-11 WHEREAS, a resolution of the City Council adopted the 27th day of April, 20D4, waived Council Hearing on the improvement nf: 04-10 Arch Street SE Trail from 2nd Avenue SE to Fifth Avenue by construction of storm sewer, grading, gravel base, bituminous surfacing, restoration and appurtenances; and 04-11 Block 7 Downtown Alley, Snuth Half City (between 1st Ave SEANashington Ave SE & Jefferson St SE/Hassan St SE) by construction of storm sewer, grading, gravel base, concrete paving, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 2004. 1. Such improvement is hereby ordered as proposed in the resolution adopted the 27th day of April, 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adapted by the Council this 27th day of April 2004. Mayor City Administrator • ~~~~~ RESOLUTION NO. 12404 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING N0.9 PROJECT N0.04-10 8 04-11 WHEREAS, the Director of Engineering has prepared plans and specifications for the improvement of: 04-10 Arch Street SE Trail from 2nd Avenue SE to Fifth Avenue 6y construction of storm sewer, grading, gravel base, bituminous surfacing, restoration and appurtenances; and D4-11 Block 7 Downtown Alley, South Half City (between 1st Ave SElWashingtgn Ave SE & Jefferson St SE/Hassan St SE) by construction of storm sewer, grading, gravel base, concrete paving, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, acopy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement far bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the CityAdministratoruntil 10:00 am an Friday, May 21st, 2004, atwhich time theywill be • publicly opened in the Council Chambers of the Hutchinson Gity Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, June 22nd, 2004, in the Ceuncil Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will ba given an opportunity to address the Council on the issue of responsibility- No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 27th day of April, 2004. Mayor City Administrator r1 LJ coc-~~ PUBLICATION N0.7183 ADVERTISEMENT FOR BIDS LETTING N0.9 PROJECT N0.04-10 & 04-11 Hutchinson, Minnesota TO WHOM IT MAY CONCERN: Dated: April 27, 2004 The City Council of the City of Hutchinson, Minnesota, will receive bids at the Office of the City Administrator,111 Hassan St SE, Hutchinson MN, until 10:00 am on Friday, May 21st, 2004, for the making of the following described improvement: 04-10 Arch Street SE Trail from 2nd Avenue 5E to Fifth Avenue by construction of storm sewer, grading, gravel base, bituminous surfacing, restoration and appurtenances; and 04-11 Block 7 Downtown Alley, South Half City (between 1 st Ave SE/Washington Ave SE & Jefferson St SE/Hassan 5t SE) by construction of storm sewer, grading, gravel base, concrete paving, restoration and appurtenances. under Minnesota Statutes, Ghapter 429 all in accordance with the Plans and Specificaticns on file in the Office of the Director of Engineering. Immediately fallowing expiration of the time far receiving bids, the City Administrator and Director of Engineering will publicly open bids, in the Council Chambers of the Hutchinson City Center. The Council, will consider said bids at 6:00 pm an Tuesday, June 22nd, 2004, in the Council Chambers of the Hutchinson City Center. The approximate major quantities of work involved are: ITEM UNIT QUANTITY 12" RGP PIPE SEWER CLIII LIN FT 155 NONREINFORCED CONGRETE PAVEMENT SQ YD 550 BITUMINOUS SURFACING TON 230 SIDEWALK SQ FT 610 All bids shall be made on the Proposal Forms of the City and shall be accompanied by a cashiers check, bid bond or certified check, payable to the order of the City of Hutchinson, Minnesota, for not less than five percent (5°/a) of the amount bid. All checks or bid bonds will be held far sixty-five (65) days or until a contract is signed. Subsequent to that time, all non-forfeited checks or bid bands will be returned to the bidders. The minimum wage rate per hour to be paid for each classification of work shall be the local prevailing wage rate including fringe benefits as defined in Minnesota Statute. All bids shall also be accompanied by the required Insurance Certificates as noted in the specifications and Certificate of Compliance with the Minnesota Workers Compensation Law. Bids shall be directed to the Director of Engineering, securely sealed and endorsed upon the outside wrapper "LETTING N0.91PROJECT NO. D4-10 8~ 04-11". The City Council reserves the right to reject all bids and to waive any informalities and irregularities. ~L~h) PUBLICATION ND. 7183 LETTING N0.9 . PROJECT ND. 04-10 & 04-11 PAGE2 Copies of the Plans, Specifications and Proposal Forms are on file and are available from the HUTCHINSON CITY CENTER, ENGINEERING DEPT., 111 HASSAN STREET SE, HUTCHINSON MN 55350, and will be furnished on request to any prospective bidder y~gp . The successful bidder will be furnished free of charge, additional adequate number of specifications. Gary D. Plotz, Ciry Administrator PUBLISHED IN THE HUTCHINSON LEADER ON THUR5OAY, APRIL 29TH, 2004 AND THURSDAY, MAY 6TH, 2004 AND IN THE CONSTRUCTION BULLETIN ON FRIDAY, APRIL 30TH, 2004 AND FRIDAY, MAY 6TH, 2D04. C~ ~~ ~~ City oft r~ l~J Hutchinson City Center .., _ -_ - 111 Hassan Stmel SN; Hutchlusan, MN 55350.2522 320-587-5151/Fex 320.234.4240 TO: Mayor and City Council )FROM: John P. 12odeberg, Director of Engineering/Public Works 12E: Downtown Block 7 Alley Public Hearing DATE: Apri122, 2004 We held a neighborhood meeting on Thursday, Apri18 to discuss the proposed project. We had several property owners attend the meeting. Comments received include: ^ There were no properties opposing the project in general, although at least one set ofproperty owners questioned whether or not the expected cost was a positive in selling their home. We responded that it could be a positive or negative depending on whether the buyer was looking strictly for the lowest price, or may see a paved alley as an asset. . ^ We discussed my we utilized concrete instead of bituminous and curb & gutter We explained that we were using a square footage cost instead of lineal foot due to the odd shape of some lots. Some questioned whether or not this increased their share of the cost. I went back and calculated the costs on an "adjusted" front footage basis, and found the cost for each owner to be within a very small percentage. Since the assessment is based on "benefit" to the parcel, and we feel that the square footage hest represents that benefit in this case, we are proposing to keep the assessment on a square footage basis. • The f nal discussion noted that there was little risk in moving ahead, getting a final cost, and holding an Assessment Healing. It was noted that (as with other alley improvements) although the City would like to see this project completed, the Council and staff are going to base their primary recommendation on the desires of the neighborhood. C1 Printed on recycled paper - ~ ` J.~~ Hutchinson Citw Center 111 Hassan Street SE Hutchinson, MN 55310.2522 320.147-S151/Fax 320.234.4240 Neighborhood Meeting Notice Downtown Block 7 Alley (1y Avenue SE M Wash(ngton Avenue E 6alween Hassan end JeflersOn Shasta SE) it S`h, 2004 ~ 4:30 p.m. at Hutchinson City Center Council Chambers ~J Based on a written request from adjoining property owners, the City of Hutchinson is considering alley improvements adjacent to your property. Concerns raised included poor drainage and sloppy conditions. Staff has completed field surveys and a review of drainage conditions, and is recommending a concrete alley with a catch basin near the southern end of the block as the best solution. We would like to hear your opinions nn the project before proceeding to design and construction. This project was not initiated by the City and will only proceed based on feedback from the neighborhood and official action by the City Council. ASSESSMENTS There is a benefit to the community to have alleys paved (reduced maintenance, better drainage, etc.), sv City policy allows for half of the cost of the project to be picked up through municipal bonds, with only half of the cost assessed to the benefiting property owners. HEARINGS/PROCESS 'this Neighborhood 1VCeeting is the first step in the process. It will be an informal time to discuss the project with staff, get preliminary information regarding what the project is proposed to include, and receive a very preliminary estimate of what assessments may be. Due to the project being in a fairly early stage, these estimates will be fairly broad. This informal discussion would allow individual questions and comments to be heard, and allow for review of the project to occur prior to the first official hearing. The first official hearing, the Public clearing, will be held if there is interest in continuing with the discussion on the project.113is meeting will be televised, and is the formal presentation of the proposal to the Council during the regularly scheduled City Council meeting. Public input time is included and welcomed! Approval at this hearing does NOT mean that the project will be constructed. This will be the point at which a formal decision will be made by the City Council as to whether or not staff should move on to the next step of completing the plans and specifications and getting actual bids far the work. The second official hearing, the Assessment Hearing, would he tailed after receiving the bids. Staff would prepare actual proposed assessments fur each property, and send them out in advance of the meeting. Property owners will then be given the opportunity to comment nn the merits of both the project and the proposed amount of the assessments. Parn1a1 objections to the assessments or the project would be heard by the City Council, and official action on whether or not to award the work for construction would be taken. We appreciate your comments and Feedback. Please plan on attending the meetings noted above, or contact ];ngineering staff at 234-4209 if you have questions or comments you would like addressed. Thank you for your consideration! YJuted on recycled paprer - c~(h~ • ~ s ,- ,-= ,~. ~/ :. ,. ., . . _ ..~ - ._ .. _. r~.. ~~. _ ~_ _ .. a.=u.. -i « . ~:~~. z~ ~_ E - ~ ~ ~ ~ ~~: _ 06-116-29-03- 115 1st Avenue 5E Libra S uare East Assoc. 1220 97424 22.53°/0 5 5 586 84 31 Hassan 5treef SE Esther Quast 0200 3758 4.86°/0 , . $ 1 204.92 25 Hassan Street SE Esther Quast 0210 8189 '10.59% , $ 2 625.63 116 Washin ton Avenue 5E Geor e Quast 0220 1100 1.42% , $ 352.69 126 Washin ton Avenue SE Geor e Quast 0240 33'13 4.28°/° $ 1,062.24 130 Washin ton Avenue SE Hometown Realt 0110 6733 8.70°/° $ 2,158.79 16 Jefferson Street SE Hometown Realt x120 4885 6.32°/0 $ 1,566.27 18 Jefferson Street 5E Barbara & Jerome Kreckow 0130 5810 7.51°/0 $ 1,862.85 24 Jefferson Street SE Jerri Liestman 0140 8712 11.26°/° S 2,793.32 36 Je#erson Street SE Ann Hotfke 0150 8712 11.2fi°/° 5 2,793.32 145 ist Avenue SE Gustav Wurdell 0160 8712 11.26°/0 $ 2.793.32 Area 77,348 100.00°/° $ 24,806.00 -'~ ~GS Lk7112C1C11 Construction Cost Eng.lAdmin.IFiscal PROJECT C05T City Share Assessed Share S 40,000 $ s,sao ~ as,sao $ 24,800 $ 24,800 CITY OF HUTCHINSON PLANNING STAFF REPORT . Tv: City Council Prepared By: Julie Wischnack, A1CP, Director of Planning/Zoning/Building Date: Apri127, 200A Re: Request from Property owner - 35 Washington Avenue - State Theater The City bas received a written request to consider selling a portion of city-owned property behind the State Theater parcel. As you are aware, Earthly Delights, Ltd (Red and Linda McMonigle), have been renovating the building. As they move further into their construction, the location of their mechanical systems has become a challenge. Originally, there was a thought that the units would he located on the rooftop. However, after a structural engineer reviewed the roof loads, the roof cannot structurally handle the added weight of 11 mechanical units. Therefore the property owner has assessed his options and has proposed a possible solution (see attached letter). The letter indicates a request to sell a portion of the property located behind the apartment area of the building, which is a city owned parking lot. The property owner also has considered the possibility of constructing a garage to accommodate the apartment dwellers above the theater. The meobanical units would then be placed on top of the new garage. The property was acquired by the City in 1983, to be used for public parking. In 1986, the City actually constructed the public parking lot as an effort to provide convenient parking in the downtown area. The proposed property purchase would be for 972 square feet or 3 parking spaces of the A5 existing spaces. Staff is requesting the Council's direction of the matter. The following options are available: 2. C~ 3. CC: Red McManigle Deed the property, as requested. The City would have to establish a fair market value for the property and also provide public notice Cor a public hearing that the City would be considering the sale of property. The proceeds could be filtered back into the fund used to maintain the public parking lots. (Although not required, a notice to adjoining land owners could he provided 1'or the public hearing,) Provide a franchise to the property owner. A franchise agreement cannot exceed 20 years. Typically, franchises have been used in more short-term examples. However, the City did issue a franchise to Citizen's bank for encroachment of right of way for a lobby addition. The difference with this application is the permanency of the improvements. (This would also require a public notice process.) Do not sell or franchise the property, as requested. `~<<~~ I ~ - I tiORTH 4 HALF ~ OF HUTCI~INSON ~ .A ~ o ' BuilG+ngs .9 r~ ~ s i - o ~ n Cp A i ~crefp S ~ `~ OJ„ LJ SST'' ' /r ' i 4rra<e 4 Bryn np~ i p~~ Q ' s Q ~~ ~ L ` ~ ' ~ 1 --------- -- ----- -- --- ------ - - ------ - ~_ - _ HO°40'33'SV f52.92 bituminous Riley-- ~ zs s. •_ ' _ 1Yaat Fe N Lm 5 •~ar Ma H Lw 6 ' ~ ~ -Hear Bunts w+ ~ D ,+~ ~: ~ I s~ s ~ ~ ' W I ~ - ~ ~ s ~ N m o ~ o ~ m ' 3 s~ { Q I - P m` Ig o ~a ~ ~ pv 8 j V =7 '! ~ ~ m j _ ~s _ I m S€ ~' a ~ w iv i - m m wm ~ zo o ~w ~ ~ ~ o o l v o ~~ ~ l m ~ F ;F ~ _ 9 r 4+ af` g ~ } ! { ~ ^ S {p l 't 1 Ewr We rur E6.W ieae W for 5 - Eaar INe w-,e l0.OQ M1n of lnr a - , ~~~~ J V 5s p r k ~ I ° wx CdNBOMlNEUM NUMBER 4 ~ ~ i ~ ~ = ~ ~ 45 LIBRARY SQUARE ~ ~ „ P~ ~ ~ ~ I `~ f ~ ~ ~ I I = ~ ' --- 1 f - ----- ----------- ------------- - - - ~--------- -- ----- - r-- { .~ L/ ` s -~~ HASSAN STREET REGENED April 21, 2004 APR 2 1 1.004 C,rly or Hu~chmson pepG of P. z. 8 B. Request to purchase City of Hutchinson property adjacent to the State Theatre located at 35 Washington Street East . The sale of this property to Earthly Delights Ltd, the owner and redeveloper of the State Theatre will solve many issues relative to the redevelopment project and the adjacen# city property, Proposed Use of Land The proposed use of the land is for a garage building attached to the rear of the east portion of the buildings northerly face. It will be a very substantial structure with ogre-stressed concrete roof to accommodate a number of roof top HVAC units. Background Information Tibbits Engineering has completed a study of the buildings roof structure and determined that it is inadequate to carry the majority of the 11 units that are part of the renovation. The building occupies virtually all of the land area, there is not enough land area to accommodate one or two of the units, let alone all 11. The garage would also allow 3 parking spaces for 3 of the 4 apartments currently under construction. The parking ordinances for street and off street parking . currently do not allow for any parking for tenants of the apartments. A possible Franchise agreement has been suggested for a sfiort term (20 years) that would allow usage of the property versus ownership. A garage with only a 2D year life would not be adequate to support the load necessary. The level of building needed would be too costly to risk abandoning after such a short life span. There are currently 2 large HVAC units on support frames over the exit sidewalk on the north side of the building. These units were installed prior to the current Franchise policies and project past the property line over some Hutchinson Utilities transformers, junction boxes, and other utilities. This structure would have to be expanded substantially to accommodate 9 additional units. Three photos are attached for reference, one is the rear view from the North, the second is from the West, a side view. The third is a view from the North of the area where the garage would be located. Survey of Property and Proposed Purchase Pellinen Land Survey has completed a survey and drawing describing the property and the surrounding area noting all of the existing equipment and • utilities. This drawing is attached ~~l~J . Summation We believe that the sale of the proposed property is a positive solution to virtually all of the issues facing all parties involved. It is the optimum solution for both Earthly Delights and the city of Hutchinson. Earthly Delights gets three badly needed garage spaces allowing more safety and security for its tenants. In addition we obtain a stable and attractive location for a myriad of HVAC equipment with no need to apply for a franchise to place the units over city property. The city receives some compensation for the property, no franchise agreements to keep track of or maintain, and a clear safe access to the utilities REGEM~D APR 2 1 2n04 • CiIY of Hutchinson petit, of P. Z. b B. C~ <<~~ C7 ,.~ ~ J C11 ;~ ~ rU ~~ rv--~ r- ~ ~ c ' .~ ~ ~, g I 1 ~ ~' ~_ ,~ ~ ~"a .~ r~ ~~ ~ ~ , -~ ~ ~ ~ ` :y ~. ~ ,~~ i ~h~ ~, CITY OF HUTCHINSUN PLANNING STAFF REPORT . To: City Council Prepared By: Julie Wischnack, A1CP, Director of Planning/Zoning/Building bate: April 27, 2004 lZe: Library Custodian Job Description As a result of a pending Library Custodian retirement, staff has proposed revising the job description for this position. Classification of this position has not been changed, however, minor amendments to duties and responsibilities have been changed. The position description provides more sharing of duties and direction of maintenance activities with City Center staff. if you have any questions, let me lmow. C7 C~ ~c4~ JOB POSTING CITY OF HUTCHINSON 111 HASSAN STREET SE JQB POSTING TEh: 32D-587-5151 HIITCHINSON, MN 55350 APPLY BY MARCH 22, 2002 TITLE DEPARTMENT SUPERVISED BY SUMMARY PART T1ME CUSTODIAN LIBRARY HEAD LIBRARIAN (CITY HALL MAINTENANCE/CUSTODIAN OPERATOR provides daily work assignments) THIS IS MAINTENANCE AND CUSTODIAL WORK AT THE LIBRARY jobdes4l A/21/2D04 -62- DUT1E5 AND RESPONSIBILITIES 1. Performs complete floor maintenance duties -vacuums, sweeps, polishes or scrubs floors as needed. Shampoo Carpets. Extracts carpet, twice yeazly. 2. posts, polishes, arranges and moves furniture. Vacuums upholstery. Dusts and cleans window blinds. 3. Empties wastebaskets and removes trash. 4. Daily cleaning of restrooms, including all bathroom fixtures, cleaning floors, removal of garbage, emptying of wastebaskets and replenishes supplies. 5. Sweeps debris or shovels snow from main building entrance and emergency exits. Also monitors library square far maintenance attention. 6. Waters inside trees and plants weekly. Trims inside trees as needed. 7. Waters outside trees in summer when dry. Places and removes protectors from outdoor trees. Removes outdoor tree grates and cleans debris twice yearly. 8. Replaces light bulbs and makes minor repairs on plumbing, electrical equipment and furnishings. 9. Spot paints walls and interior surfaces as needed- Paints walls in library on a rotating multi year schedule. 10. Monitors operation of furnaces, air conditioners, and humidifier system including tubing, changing of filters, cleaning of condenser coils, and changing humidifier tanks. 11. Takes off and flushes out humidifier tanks monthly during heating season. 12. Washes windowsinside and outside, atleasltwicc yearly (inside and outside). C~ 13. Delivers book collections to senior citizens sites, as necessary. 1 A. Orders supplies in coordination with City Center custodian. ~~c ~~j 15. Assist City Center maintenance personnel as necessary. 1 G. Subsritute for City Center maintenance personnel as needed. • 17. Performs related duties as required. EQUIPMENT: Vacuum cleaner, scrubber, extractor, c]eaning supplies, lawn mowers, and snow blower. pESIRABLE QUALIFICATIONS: Demonstrated ability to read and write. Knowledge of cleaning materials, equipment and methods. Physical stamina. Mechanical aptitude. Ability to schedule own time and work without direct supervision. WORKING CONDITIONS Mornings, approximately 3 1/2 to 4 hours per day, 5 days a week. (Example - 5:30 a.m. to 10:30/11:00 a.m.) -Not to exceed 20 hours per week. Speci£c work times can be approved by the Head Librariau. C~ ~~,~ ~ CITY OF HUTCHINSON MEMO Finance Department April 23, 2004 TO: MAYOR S CITX COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: TAX INCREMENT BUDGET ADJUSTMENT With changes in state law our Tax Increment District's number 5 (Shopko) & 6(Econofoods) are no longer able to generate the revenues they have in the past. Long term this would mean the ability to pay the bond for each of the districts would not be sufficient. Recent legislation provides the City of Hutchinson with options, which have been explored by Jessica Cook and Steve Alfelbacher of Ehlers & Associates. An information meeting is scheduled for Tuesday to review 2004 bonding and these tax increment funding options. Tf the council agrees and approves the attached resolution we will begin the amending process (a calendar of events is also included) to better prepare TIF districts 5 & 6 to meet their respective debt service requirements. x;\~OC\City council memo 3. doc r~ L ~~) SCHEDULE OF EVENTS CITY OF HUTCHINSON MCLEOD COUNTY, MINNESOTA FOR THE PROPOSED MODIFICATIONS TO THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICT NOS. 5, 6, AND 7 ALL REDEVELOPMENT DISTRICTS LOCATED WITI3IN DEVELOPMENT AISTRICT N0.4 Draft as oFApril 6.2004 April 27, 2004 City Council calls for public hearing on the Modifications to the Tax Increment Financing Plans for the Tax Increment Financing Districts. May 3, 2004 Map(s) sent to Ehlers & Associates showing the locations of Tax Increment Financing District Nos. 5, 6, and 7 within Development District No. 4. May 11, 2D04 Letter received by County Commissioner giving notice of potential modifications to the redevelopment tax increment financing districts (at least 30 days prior to publication of public hearing notice). [Ehlers & Associates ro fax and maid on May la, zoo4[ May 21, 2004 FiscaUeconomic implications received by School J3oard Clerk and McLeod County Auditor (at least 30 days prior to public hearing). [Ehlers & Associates to fax and mail on May 20, z004] June 4, 2044 Ehlers & Associates conducts internal review of the Modifications. June ]0, 2004 Date of publication of hearing notice and map (at least 10 days but not more than 30 days prior to hearing). [Hutchinson Leader publication deadline, June 7, 2004 (Ehlers & Associates to provide language to the City by June 4, 2004) - Ciry to submia nonce and mapj June 22, 2004 City Council holds public hearing at 5:30 P.M. on the Modifications to the Tax Increment Financing Plans for the Tax Increment Financing Aistricts and passes resolutions approving the Modifications and an interfund loan. [Ehlers & Associates to send final Council packet information do the City by June l1, 2004] June 30, 2004 Ehlers & Associates files the Modifications with McLeod County and the MN Department of Revenue. ""because the City staff believes that the proposed Modifications will not require unplanned county road improvements, the TIF plan Modlflcatlons were not forwarded to the County Boats 45 days prior to the public hearing. The County Boats, 4y law, hsa 48 days to review the 71F Plans to determine if any county roads will be impacted by the development. Please 6e aware that the County Board could claim that • tax increment should be used for county roads, even agar the public hearing. FREERS ~ C~~ . CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA RESOLUTION NO. ~ ~ ~~ ~~ _ _ RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF THE MODIFICATIONS TO THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICT NO. 5, TAX INCREMENT FINANCING DISTRICT NO. fi, AND TAX INCREMENT FINANCING DISTRICT N0.7. BE 1T RESOLVED by the City Council (the "Council") for the City of Hutchinson, Minnesota (the "City") as follows: Section 1. Public Heartns, This Council shall meet on Tune 22, 2004, at approximately 5:30 P.M., io hold a public hearing on the proposed adoption of the modifications to the Tax lnerement Financing Plans for Tax increment Financing District No. 5, Tax increment Financing District No. 6, and Tax Increment Financing District No. 7, all redevelopment districts located within Development District No. 4 (referred to collectively herein as the "Modifications"), all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.134, and Sections 469.174 to 469.1749, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and Section 2. Notice of Public l~Iearin Filin of Modification . City staff is authorized and directed to work with Ehlers & Associates, Inc., to prepare the Modifications and to forward documents to the appropriate taxing jurisdictions including McLeod County and Hutchinson independent School District No. 423. The City Administrator is authorized and directed to cause notice of the hearing, together with an appropriate map as required. by law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30, days prior to June 22, 2004, and to place a copy of the Modifications on file in the City Administrator's office at City Hall and to make such copy available for inspection by the public. Dated: April 27, 2004 Adopted: Marlin Torgerson, Mayor ATTEST: Gary Plotz, City Administrator 4(~J Hutchinson City Center 111 Eiassan Stmet FE Hutchinwa, MN 55330.2312 320.587.3131/Fax 120-234-A240 TO: Mayor and City Council FROM: John P. Rodeberg, Director ofEngineering/Public Works RE: Consideration of Final Payment Agreement for South Area TrHHk Sanitary Sewer -Phase 1 (Letting No. 1/Project No. 00-01) DATE: Apri122, 2004 W e have been working with Earth Tech, RL Larson Excavating and a pipe manufacturer for a couple of years on coming to a suitable resolution for what we have defined as defective work on the above referenced project. After significant review and negotiation, the attached letters were prepared and the proposed agreement was reached. Although I am not completely comfortable that the proposed . resolution addresses the issues in a manner most advantageous for the City, l do believe that: 1. it is the best resolution that we can get without going through litigation. 2. The exact "damage" amount to the city would be very hard to define. 3. Legal costs could easily and quickly outweigh any additional savings in this contract. Based on those issues -and in conformance with the attached letters from RL Larson Excavating dated Ivlarch 12, 2004 and my letter to RL Larson dated April 22, 2004 - it is recommended that the proposed agreement be approved. p,inted on recycled paper - ~ / ~ \ Hutchinson Ci Center CJ Apri122, 2004 Randy Larson, President 12L Larson Excavating, Inc. 2255 12a' Street SE St. Cloud, MN 56304-0709 RE: South Area Trunk Sanitary Sewer -Phase 1 Project Finalization Dear Mr. Larson: fax 320-654-1021 I apologize for the late response to your letter of March 12, 2004. We generally agree with your letter, and I am proposing to have the agreement approved by the City Council on Tuesday, April 27`h with the Following notes: ^ We do not agree that the $25,000 withholding originally proposed was excessive in relation . to the potential risk that the City is accepting. We did note that an agreement between us was unfeasible at this amount, and a lower amount with other contingencies maybe acceptable. ^ We do not necessarily agree that the deflection in the pipe is "minor", or that there is no structural or flow reduction problem with the pipe. Uponor's own specifications seem to conflict on this point. We only accept that options to completely address the issue may not be workable or feasible. If approved by the City Council, as requested, we will send you tonal payment documentation based on this agreement. Upon receipt of all normally required documentation, the warranty bond noted in your letter, and completion of fixing the leaking pipe noted, final payment is proposed to be made. Works ce Gary 1']otz -City Administrator • QuentinLarsson-Engineering Scott Young -Earth Tech Randy DeVries - Director vF Water/Wastewatcr Operations 111 Hassan Street S@ HuuNnaay NQQ 55350.25y2 320.587-5151/Fax 320.23q-4780 Printed w recyckd paper - ~ l • RRS~N EXCAVATING, INC.. .mow"~~ ~ ~ March 12, 2004 John Rodeberg City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 ., ~i~D MAR 1 8 2004 City pf Hutdli~yp~~ 2255 12th St. SE St. Cloud, MN 56304-9705 Bus: (320)654-0709 Fax: (320)654-1021 Re: South Area Trunk Sanitary Sewer -Phase I Dear Mr. Rodeberg In our conversation on March 8, 2004, we discussed how we could come to a closing on the South Area Trunk Sanitary Sewer - Phase I project in Iutchinson. We both agreed the withholding of $25, 000.00 was in excess for the pipe in question. George Heimel, with Uponor ETl Company (the pipe manufacturer), has stated there are no structural • problem or flow reduction problem with the pipe in question, George did indicate there is a minor defection in the pipe. As per our phone conversation, R.L. Larson Excavating, Inc. is prepared to take the following steps in order to come to closure on this project. 1. We will fix the drip in the joint located 128 L.F. down stream from R.L. L arson manhole #4 2, We will give you a $5,000.00 deduction for the deflected pipe in question between manhole #7 and #8 (approximately 29 L.F. up stream from R.L. Larson manhole #8) 3. We will give you a warranty bond in the amount of $25,000.OD unti12006 for the deflected pipe (noted ab9ve ip #2). At which time we will televise this section of pipe. If no problems are detected, the warranty bond with R.L. Larson Excavating would end. If the pipe shows structural damage, we would repair the pipe at that time. The warranty bond would only cover the pipe in question between manhole # 7 and #8 (approximately 28 feet up stream from R.L. Larson manhole #8). Subject to your acceptance. Name & Title Date Sincerely. R.L. Lar E cav , I andolph L L s President An Equal Opportunity Employer q ~~~ City af~ < Hutchinspn Cit Center a 411 ]tassan Street SR Hutchinson, MN 55350.2522 7~; ~ p~ 320-5T1i7-5151/Fax 320-234-4240 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works Randy DeVries, Director of Water/Wastewatex Operations RE: Consideration of Consultant Contract with Earth Tech for Water Treatment Ylant Desigu and Construction DATE: Apri122, 2004 Earth Tech is preparing their contract with the City of Hutchinson based on our discussion at the Council information session held prior to the last City Council meeting. As noted: • We have been working with Earth Tech for years on this project. We are confident in Earth Tech's ability to complete this work. . Our presentation at the last meeting noted that several reports have been completed over the last 10 years or so that describe in (often excruciating) detail the issues related to our water quality and the efforts to address them. ^ We have completed two reviews by other consultants in which the work to date has been reviewed and recommendations verified. ^ Earth Tech has significance direct experience related to the studies and Hutchinson that would make it advantageous for the City continue to utilize their experience and expertise. We would propose to have the following completed as part of this project: An analysis of the proposed consultant contract to verify proposed expenses and costs. The analysis would be completed by staff along with potential other professional support. A "Value Engineering" review of the plans will be completed by an independent engineering consultant hired by the City of Hutchinson after the plans are about 60-75% complete to help identify other potential designs or directions that would be beneficial to the City. We recommend approval of the consultant contract contingent upon step 1 above being completed. • Printed on recycled pnper - A / ~ 1 94/29/04 99:48 PAE 7895512488 fiARTH TEC~_ lmo9l lV99 C+wp°. D.i.: NerrF, S,.ire IY°. M:uneapelil. Min ner o<s 55~i1 T 7871 vaw plqu~ ~. • ppet-it° Fex Nv~ ~ ~ pw u a. ~ cn.lnop~ rrl art i April 23, 20(14 aron. ° ~ - ° Jr/'2.'~.2L ~ g Fu [ ~ Z.Y ~ 7 ]nbn Rodeberg, 17.irecttx Eagittecritl~ & Public Works ~ Ciry of Hutchiusun I 1 l Hasson Street SE Hutchiltsan. MN 5333D-2.522 Re: Recomuextded Council Considerations ~ WTP lnlprovalrtents I Dear Mr- Rodeberg: As a follow-up to the Council Workshop un April 13, 20D4, rurth Tech forwal ds the r ~ 1. p i, n... ~ fallowing recvmmendaunrsn far considerativnby thu City Council' 7R9.i5i-001. 1. Approve & Adopt the Pilot Study Repon, dated November 2003. ~ 2. Approve &. Adept thl: WTP Design Report, dated April 2004, F.... ~ m a!. ; 3, Consider tba anvched engineering services proposal to ingilertlent the project. 76 ).Stir-3.199 T73e attached proposal provides suvic~s to implement the project, es defined i n the WTP Design Report. As regvested, we have ptnvided a scope, schedule and cost. for dcsi;~ attd ~ cvnstructioo-related eugincering services. We look forward In assistix~ the City of I[utchinsvn with tilt ilrrplementativn of this critical improvr:tnent W your watza supply, storage, and treatnunt facilities. Please call our office if eve can be of fortltcr assistalxe. Vary ~Y Yvtus, ' Earth T h, Inc. Scott L, ung, .E Project Manage enc.: As noted. L:1Lib1'MyVNll~~incsWw°IMCG~ulyululcLw~LlVw!'i'P.rn1meal'IlnnlimllW 2PUJ0123 . E A R T H~ T e C H a Tyro mtm~lrurlw. sJnaal cp~r ~CP~ Y9/LJ/YY Ytl~9Y raA ItlJYYliYtltl Le11111 iGl.a • BNCiINEE,RING SERVICES PROPOSAL. WTP 1iVIpROVEMENTS Hutchinson, Minnesota Apri122, 2004 Project ERCIr.¢raumd Eattlt Tech completed a "WTP Uesigt 3utdy", dated April 2004, for the City of Hutchinson recoamtending a memhraue treatment facility utilizit~ reverse osrmsis and hiological tiltrntioa to meet dte City's desired water quality goals, including source water iron and ammonia reduction and copper corrosion control. Scope of Services 'This proposal addresses engineering services to iaaaplement the recornrttended plan, irtcludi,gg: ]. DesieaServicea. Z. Constrnctieo-related Services (Ctrs) pesi~t services will result in bidding docunletats tar flte following contracts: • 1. Metllbreue Prxurentent z. BioPilter Procutemea[ 3. Water Supply Wel] d'c Pumping Equiprrtent (1,200 gpm) d. Ground Storage Reservoir (1.0-2.0 tug) 5. WTP Construction & Equipment installativxt Cotstruction-related Services provide the following for the above cottracts: 1. Bidding/Procurement Assis4ince 2. Construction Cvntracr ftdtapaaistration 3. Co»struction pbservatica 4. Shop Arawing Rcvicwx 5. Oc4cM Matxtal Preparation 6. Suwup Servicex a~td Operations Support Surveys and variances Earth Tech will provide design survey services thrtrugl~ the use of Pe]]inen I.intl Surveying, who is very fr~miliar with the City of Hutchinson. The route and site fox the WTP waste handling faeilities will ba surveyed. 171a survey nmy also include colletdon of select suiwey data at the WTP site, which was proviously surveyed under another contract. CJ E A R T H ~ T E G N ~IQ 1 unr cur u• un. nu me InJaJic•ntl EAnrn llsl.tl WTP hnproveinents Proposal April 22, 2UD4 Pugs 2 of 3 • F.n)th Txh will also sub-contract with a f'ixnt, snitu6le to the City, for the conduct of an archaeological survey, as required by d)c City's reccaely adopted AUA?Z. The City has An c%iso.ng contn[cl for seatechnicsl services und, [aercfore, will provide these services at nu cast to Earth Tech. Earth Teclt will assist the Cily izi [leis endeavor by detaili,t)g the gwwchnical evaluation requirements. Earth Txh will delineate wetlunds. as necessary, und aas.ist the City in regulatory issues rehrtcd to sattte. Fatlth Tech will assist trio City in applyi~tg Tor a pemut variance with tae MPCA for the W'CP waste discharge to x rcccivino strwrr4 trio South f'url< of rite Crow River. Rate Study UpdaRc 13atta Tech will work with Ciry stni3'to updutt water rates based on the estunuted costs of the project. This rate sntdy will use tae 1997 rate study as a base and review up to three alkernanve ratC $CrnCml'CS t0 rile Clty~d CD651dCraUOn, Client Rcspor-slbilili~ Tl)e City of fIutchiuson shall be responsible for ehe following services: 1, design a Project Manager, who will be [he primary liaison with l.+artll Teclt statT dewing the conduct of the project. This person shall generally provide direction and decisions on behtdf of the City. 2. Provide geotechnical services. 3. Provide backetvuud reports and infonmttio0. as may he available and necessary for the conduct of flee project. 4. Coordinate project requirctru:n[s with the Minnesota De:purirrxmt of Trarxsportation (M)tT)pT), who is planrting an improvctu:nt adjaceert to the WTP irnprovemcnts. Mextlte~ Our scope of services anticipates the following review mecriggs: • 30'~~ Design Review n SD9n Dcsigrt Rcvicw • 9D'A~ Design Review r Project Updates every 4-6 weeks • Neighborhood lnt'or)nntion Mooting-Wittt.er 2(]04.0.5 • Council Workshops, as ruqucstcd . F A p 1' H~ T 6 C H 1m007 I ~.l uv uiuv uu: vu rnn tooo~uvso nnarn rn~n _._~_ ~UU4 WTP improvemcuts Proposal April 22, 2004 Page 3 of 3 • Fees Barth Tech Will co~uplete the Services dcs-cribed uhova at a cost oC $1,775,000. Far thn purpose of cast flow project, we anticipate dte following tithing of expenses. T:-sk 1StTort TvttL Start-up w 309f+ Design $300.000 30% - 50'd, Desi n 5250,OOD 50~, Deaizn -13iddin Documents $225,000 Desi Services 775 000 Construction-relntcdServices $1,0DOOD0 C~ Schedule Earth Tech proposes the following schedolc, which is based upon authorization to proceed by Apri128, 2004. Project Start-rip lk lmpletttehtatian Mny 14, 2004 hiDH Rc~ttlatory Review Jun 25.2004 Surveys ~ NPDL'5 Variance Jul 16, 2004 Draft Prncurcmeat Docua>znts Aug 13, 2004 3D%n Design (for V&) Aug 13, 2004 Ovotechnical L•wahiation (Client) Aug l3, 2004 WelllReservoir Biddir~ Documents Sep 17, 2004 Value @ngineeriug Rcvicw Sep 17, 2004 Rate study Der 1, z004 5090 Desigu (Client Rcvicw) Oct 15, 2004 Wal]/Reservoir CorttrRcl Award Oct 26, 2004 f'quipntcnt Procurenwat Nav l9, 2004 909'a Bidding Docun><rtts Feb 11, 2005 WTP Bidding Docurrtcuts Apr 29, 2005 WTP Contract Award Jurt 28, 2005 WelllJteservoir Conract Cloxuout qct 21, 2005 WTP L'atttract Close-out Dcc 22, 2006 "lYze proposed schathde mny bu revised as the project professes. The proposed schedule is bawd on a 12-natinth construction correct for rho well/reservoir and an 18-nwt~th conswetioa contract. for thv WTP facilities. While the overall schedule rimy change, we anticipate that the new facility will initiate operations during calendar year 200b. E R R T H L, Y E C x ~~~ V4/LJ/V4 Vtl~9V rAA /oaaa yi4tle Gn[tlll 1Cbn ~. „_„ ,,.~-, _ t(JDD6 C N 1N ' RP:Mt / ' D ALrTI;()RI t "I'U PROf:N:N:U -fhic Agr~meru hatwecn EiARTII TECH, Inc, d.h.a, Gnrth Tech C~~nsulting, htc., a Cnlifomin cnrparaliua, ("1;T1'~ with offices u 3D73 C ampaa prive North, Suite 390,'Mutaeapalix, Mhmesvtn Sj441 mid 't of ~ ~ ("CL1TiNT'~, wide ufficex at ~,,, 1 ~l 1 H.assa» 5 t SE• •nn 9 • • 1. ETI a`teFt W pmCotm 11u sarvices dexcrihal in .its PROPOSAL dotal; April 23, 3pDd, irttlnding nlntu1t11xntF Y~td ntlwidntents ("S131tV1CES'7. 2, C',LTENT autlvuizes ETl w pmform dtesc 5P1tVIC.ES fur the hdlnwing prujett and locnGun; E vi A-W v 3. ETl i9 willing ro parfi+nu dte 5ERV1C65 iv exchattgc liar dta fo,llnwittg CCe lark and cvwplMa): J Cl_IL•IdT will pay un a tllno and matcrlnl basis. ETI will invoice necnrdiua m dtu Fee 3eltedule'" uwwhul to the PROPOSA[.. ,~_ CLIENT will pay a lump Rum of $1,750,000.00. ETI will ittwrice month vn a pucentagc completed hasis. CLIENT will pny rot a time and mntrrhtl basis not W gtcced fhe aum of $ ETI will invoice ucauding ut ttza Fee SchaltAo* utached to the PAC)PUSAL ap to tlw xlnmd limit Upon reaching the limit, ETl will atop performing unless CLIENT authorizes fardter work in wriTistg. f:.1',IHNT will pny +t revdrter in the amount oC $ , w l+d applied agniast t]>G Ccc. ° ETl reserveR the right w adj'ns[ its Fee Sehedtdn annually. 4. Itllling. ETl will submit invoiceR to CLIENT muntWy. C:LIIiN'f rccolmizes that tinily paymcttl is a mttteriul part of this Agracmcnl. !inch invu~iea in due and payable within thirty (3D) calcnd~ day& of the daft of Ilre invoice. CLIENT will pay rus InldiGtmal. chm•ge of ant and not-half pd'cent per month nut tv exceed the nuaomttm nde allowed by law fur a>zy payrnettt received by L:TI more thus thirty (30) calertdnr Jnys Crum rite date of dtc invoice. C[~NT will poy when doe thM poytinn of invvicv, if aay, natiat dispam. It'CLIENT Pails; to pay arty ancliapntell invplced atrowtts within Dliaty (30) calendta dttys of the date of the invoice, ETl may s».9pend iu pxfnrunnnce or termitutlc thia AytreeuaefU withant incucr-h4c tmy lial.~ility m CLIENT and witln~al waiving any orhu claim ttgninst CLIENT. 5. Spacial PCOV181111r5: J NONE ATTACFDVIPNT 6. C1.IFNT R~:L'UGNIZE5 THAT THE PRESKNL'F' Uf' HAZARDOUS MATh:RIALS OR POLLUTION UN UR BCNL+AITI TI3E Si.RLFACh: ON A S1T'L' MAY CREATE .R15K8 AND LIABILITIES. CON5LIL'I'ANT' 11A6 NLtTHER Clthn•CILD NUR CONTRIBUTRn 't'O 'C11IS POLLUTION. CUNS)L('2lJCNTLY, CLIENT RI:000NY"1',h'S TlliS AGREEMF:N"l' Wll,L ACCDRDBJGLX L1MI'P CUNSIJLTANT'S L1AB11.1'l'Y. Cl.lliNT crniRntu reading Ihix ducttment ut [ttll (including the terms 7 thrvugll 1 S nn dte following pt~). This Aysteement when cxcculad by Em1h 'Ceth i5 an offer to perform lhs: 3~7ri«, nyat for acceplmuc within 3D days. Tltis Agrccnxal becurruJ,: effective at the daft CLIENT sigrtx behiw. CtiEN'P~ By: _ Noma: Title: 1]are C~msdJak IAug 1 f, 194X[ (taA731 G1'I - RAR'l'H'1`L•'CII, inc., d.h.n. Forth 7'eJa Cttruulting, Hre By: Name: J. Michael Valenti,-ne Title; v- Date: ~~ ~ [ ~ R i N~ T ~ d N ~ rys a,nenrnve rerun [..r.q S'ucnl uf^ ~C~~ Dd/29/D4 08:41 FA.[ 783551Y488 EARTH TECH .-._.., I~D08 7. tinndanl nl C.ara: P.TI wlll pnrfirrn? the $5rvicex of ncconLnoe with dw atand~rds 4t can: anal dAigence ?uam44y prnud~tA by consrthv+e liner pral~mning scrvic'a: of a shtuLn nature in Are sync brx)F. 9, mAenm{tyll.nstitauon nY Llobtlity: Sllhject Iv any kndkttiona xund in tlds Agrxcnrar4 Eft wiH urrlwnnily and how hannkss CLIIIN'f, its otT+ce+s, dhoceoan, etrployecs, and snbconuacuns, from and atwrwc all v}+:+us and ncetms. incfidinY araxlmnbk xlWptaye Yaes. edsa~ ant of rlvnncca rn n+jmies tv punu+a or rangiblu property ro the extent dray ore caused 6y a tae+(~aimsally negli"art act emu. rnt nnsisabn af)•iTl ur any of its agora, snlxontr+uunx, w• employees in dse peafmmima of Smw:aF mldu this A:*euuent. Ell will no16c respnnlnLSe la[ any bas. tWnuga, w liahikry arising firm any cmda~nsdng lvt;11}:ens tutiK by CLIfiNT, is sobconlractnm, atenu. swtf- ar consultants. Neither parry wall In responsible to the ndrer for r:onscyuential damawes iarcNding. but not limited ro. kla nl' lnudt lnsa of invesnuent nr hxushaess intcmrpfiun. The CLSEYJ.f ciao alrawc co seek recnmsa mLLy againre fill and rwt rrgnu~xt iC¢ ollfoers, employers. alirc.:mn. or sharnlu+,klers. %~hE (%LIEM ngnra ra limit RTI's IirsMiity [hrr ro brrru:h of ronn'nr`q wnn~bnay ar negligrmt artr. trran nr rrmfaaiun•x qJ I;T! W SSb,004 rn-ahr fen paid M {sTY under lhlaABrxrnu•na, nd+iciiavar La grersler. 9. lnwrnnca: Ihvnt< dte perwd dytt $bYleat n[e purfrmned under Uric A;~neeruent. ETl win nsainuhs the btl4twrt4, lnaluwux: (I) Workers' Coaspcnx+finn Wveraga in acurrdvwa with Use kwa m' Ate rotas havhtg jwisslbdon. aver itl empbyeea m+gaGaA H the Fervictt and Entpbya'a Liuhrlity lnsunuwu (li?ttia of 5500-000 exdt occurrcnet,); (2) Cmnnrortinl Gcnwnl Liability PuEry wiAl a Raul of S1,bbb,000 pu oectmrnca and a 53.000.000 nglrreQ4re: (3) Coamnal dal AnWmnlele laaln7(Y wlrh a limit oY 5300.000 lxn acmmrsce and + S1,bbD.000 ag~r~;au:; and (4) Professbnal Lwbdiry covuR};e widr 4 3500.000 IinM tm wvh c1aiP1. 411d n sl,nbb.WO agpenalx. Clitn! agrnea ETI wi17 nut be llnhle for rsny !w'r, rlMtaar, nr lrobifity aaiabt6 rsue of rhia Agrcmna.+r htwrnd for [a+rmg+, rsnd rvddlrianr nJ.nrrfi irrsee,anttl wtrA Ibrdra ru rlan<d about. 10. Hnarrdrxss liubstnugKYlluxardaeua Wus[e: CL1EN'f xr>trxsnlm that U CLIENT knows or has rawm m suspect thM harpnluua sub4turacc tv podntiwt mny wdct as dte project ldtc, C1.I5NT has fnY4• infonncd BTI. !A the avmrr $fl encowtuss hrwrrduax s0batanees m r:anpntimadnn nitnifnantly beyond dtst oaismully nptesennd try CI,T6NT, LTYl army suspend is Servbea and enlq[ lour proud faith r•egepoeLdmr of Dtis A,groWant. CLHiNT w.knawleAgrs 1hM ETi Ilw nu txspatulhefty as a geRarubK, tratter, atmer, ra disposer oYhaxarMtw m antic sabawscas fonnrl anirlrndfnd at a rice and C.1-TkN7• agrees ro Achm0. jnAemtmy, sod IwJd hnmt{4sn I1TI, from a4v cleirn m liability, arising mat of ETCa porfornwua of work under tlds Agreamcnl mot male m Inov fJrt npalinsl);')•l )•nr any oemal or tbraesmdl enviroMnuual pollution nr contusWudon ancepl M dte extort drat ETI has nattigently caused or Con6nlnrtarl ro any arch popsdon m ramanlilsadon. 71ua imlamAtkadon lnckdcs rcnsnnalale n[uxttey tees and eylxnsrs incurred 6yETIin defntse al"such shim. ] 1. Saaapk Ownr:rship: All anstpaks rmd snttinga of metarialc cmttainin~ 64¢urdons contnsninanR4 rtre d+e psnpecty and acalaonrohility of CLIiiNI. Renwval of cutmrcn boor tl+a project site wHl remayt dra uhliguuan oY CLENT. Ahserr[ dnxcdora bum CLIENT. ETI may rclvrn all cmtamhwpw sncapka mnl Hb+rauny bypaodtuv b dtc CUNT Enrlnopef dispaeal or uxemnaat 12. Burial Iitdlths: U dense simeaion9 where ETI prrformz m6smi4ce exphration. LI.IGNT, m die extent ot• iifi inAwkxig4 will (mruah b Gil in umtufiult identilyhsg dw type earl kua,drm ul' utilides and othu manmade al?jects 6nseaeh the slufira:e rd 0?e }nujec[ stile. li'CI wlb take reesuuehla • prccnntions en ovoid druu4gitsg dtase ttflhdxs w a19er:ea. Prnar m pateanths' dtc cila'a evrn.cn, Eii wdl lbrnish CLIENT n per? >,srlicpaing Use klwtimix inta+aed Yor panatrn[ioa. CI~1i,NT win apymve Use bwdon of Drew perteuadotu and avlhoriLn ETI to pnnaxd. 13. Dwvrr~rdn and Rnvrdr. CLIENT nckatewkd`es that ETI'S telxms-'boring bgs, 5y?kl du44 flaw WOOS. Nboaatary reel deal, swb:uhrdmtc attitnaoes sand odor similes douunenta ("Raarrkl") tux insrnmunls of prafesnirmal service. na psodnees. All rota 51('1 lnep4tts for CIENT tuUlor This Agreement w711 xasndn du proputy of ETI, CI.IEN'C W llnur ate atsylr•'fl dttn or regnt F+r any pmpwe oNer than hs rnipilal lnnpage ns defined vl dte PRORO5AL. CI.IE[PT hu na ri~ha ro ineamplem or pareW dale. ETI w.lf retain dust Records Ears a peursd of 8nxe (3) years folbwhs>: cmnpktlon of this pwjat. Durnsg dais lima. ETI will xrnannuhly nuke available dsa rccorth w thv CLD?NT. 8TI Wray clusgc a renacginlrle Yee n? iuwidim m iu Imfurmu+l lea fir rurievor+ nr esyiydtg stteh anooada. 14. Change Ordcr.~: 1:.'fl will mart as a rtrttnge ordrr any wltten or oral otdw (lnubuling tGrecaimss, hssuacdone. jntgprWadun6 or rlehnoinadons) ferns of lx.M• wldch r~uaxt rhmiek; ht dte Servkes. E1'I will;ive CLIENT notice wlddn ws (10) skyn tri din ch4ngc onkr oY 4.y restdthrg incrcnse in (aa. Vldess CBent okiacta N wddnl' willdn five (5) 6tys. Bse chvtke nnkxhe.:mnas u pmt a(dus AgsxenWSt 15. Third•Parry Rights: Except es apeclRmlly rusted in ddt Agreenunt this Agnt'ananl dues na[ cret(a any rikhls or bonx6ly to pottier udtur dsan C11SNI' and ETI. l6. Arsrirnncntl6mms: The CLII3NP wall rest delegab, assign sublet. a Irnnnler any tnrerest in (Ids Arrccntgtt ?vlduraa me wrinen consent of ETI. till a nn 4sdepmsdens umsultwtl asld not tlu agrnt or rngrlnyee of CLIENT, 17. TrrnAnurimr: Elder parry Huy tatmhl4aa dte Sewida with of widspnl wore upon ern (]O) days advaT,ue waitan Hallo. 7r CBaru er,•ardrtatrr: witlron[ rain. CL$Nf wi- pay 8TI costs 1hCnrrIXl. noneanuAahh, wmnumtusts, lend Eeec emned b du date of cetnlilweirm tool Omnagh dtmabllY.itian, inchuliri~ arty catuelkstion chrrrgea of venrWlx mul subconunctoax. 18 Cumplear Agreenn:ut: The Pnxdau acknowledge dAa Agreement, htebafint d+t Proposal Wad any Adnvlnueasa carsdsou rho gs4re Alprnaaneau Ixlweaas dKn1. Unlcas amtad olhenvise Jn ddc ANnenxmt 0ris Asaxament may uus a,a snodifeA except fi a writing, signed by body pudm. Tha prtrli W agora dr4a Caliloardn Ixw ~nveme 0sit ARaeament and any diapufe hlwlvin j dtc ,gry~nnant Cnnad'!IaR iAa Y 1 }. I)'ltl I (1lUfl'1) 1+sec Z of 3 !_q (Q c Hutchinson City Center ~.,..,. 1 ] ] lrassan Street SE Hutchinson, MN 55350.2522 320-587-5151/rax 320-2344240 TO: Mayor and City Council FROM: John P. Rodeberg, Director of Engineering/Public Works RE: Consideration oTCouncil Representative(s) for Highway 7 Workshop DATE: Apri122, 2004 Attached is an invitation to a workshop to discuss staging and construction issues related to Highway 7 and related improvements proposed for 2006 and 2007. The invitation list is below, indicating the goal to have a small, but diverse, group of people included in this discussion. We would like to have two Council Representatives attend the workshop, ifpossible. 1. Council Representative: 2. Council Representative: 3. Emergency Services: State Patrol 4. Emergency Services: City Police 5. Emergency Services: City Fire G. F,.mergency Services: County Sheriffs Office 7. School District: Trans./Admin 8. Hutchinson Utilities 9. City Public Works: 10. City Public Works: 11. City Plantlhtg: 12. Chamber of Commerce: powntown Assoc. l3. Chamber of Commerce: Central Area 14. Chamber of Commerce: East Arca 15. Chamber of Cotnnlerce: West Axea 16. Chamber of Commerce: President/9oard 17. EDA Duector 18. Residential Area 19. Bolton & Menk: 20. Bolton & Menk: 21. Bolton & Menk: 22. Mn/DOT 23. Mn/DOT 24. Mu/pD'f Enic Killian/Tom Gifferson Brad Enlans Brian Mohr Don Nelson pick Ebert John Rodeberg Julie Wischnack Mark Cormier (Hager Jewelry) 138 Main St S Steve Fangmeier (Subway) 204 Hwy 7 West Matt Woelfel (Country Kitchen) 528 Hwy 7 East Howard Brandon (Brandon Tire) PD Box 56 Thla Huebner Lisa McClure Jesse Troska (Main Street N) Brett Eenzkofer Dan Sarff Jon Huscby Kelly Bnulkhorst Dave Johnston Ton Henslin As noted in the invitation, the workshop will beheld From 8:00 to 10:30 a.m. on Friday, April 30th in the Ambassador Roam at the Event Center. PrinteJ un rccycled paper - I~ r~~l C r~ STATE HIGHWAY 7 PROJECT (2006-2007) CONSTRUCTION STAGING WORKSHOP The City of Hutchinson, the Minnesota Department of Transportation and Bolton & Menk Consulting Engineers invite you to a Construction Staging Workshop on Friday, April 30th from 8 a.m. to 10:30 a.m. itt the Ambassador Room at the Hutchinson Event Center (Plaza 15). This reconstruction project is currently scheduled far 2006 and 2007. The project limits are from near Shady Ridge Road to 5`h Avenue NE on State Highway 7, and on State Highway 15 from near 2"d Avenue NE to 5th Avenue NE. We have selected a small group (20 people) of stakeholders with varied perspectives . and expectations to identify goals, objectives, issues and obstacles related to the construction staging of the project. We would like your help in identifying and addressing issues related to scheduling, construction conflicts, staging, detours and other topics related to the construction phase o£the project. We sincerely hope that you will join us for this short session. We are only asking far a commitment for this meeting, although our intent is to have a second workshop this fall to reach consensus on a comprehensive construction staging plan. Please contact John Rodeberg at 234-4209 or 583-8765 if you have any questions or comments. Thank you for your help and consideration! Sincerely John Rodeberg Kelly Brunkhorst Hutchinson Public Works Mn/DOT Project Engineer x 1 O~ ~~~ 1Vlemorandum To: Honorable Mayor and City Council From: Randy DeVries Date: 4/22/2004 Re: Lake Havasu AZ Bio-filtration Water Facility Water/Wastewater Department 13D0 Adams Street South Hutchinson, MN 55350 Phone:32D-234-4233 Fax:320-234-7485 Per City Council policy, staff is requesting out-state travel to Lake Havasu Arizona. The Lakc Havasu Water Facility is one of the first bio-filtration plants in the country and has just started up within the last month. The new Hutchinson Facility will use bio-filtration as a design treatment and it is important to visit the same type of facility. Travel would be in May and was budgeted for 2004. 1 «C~~~ ~- L _d R55APPYRV CITY OF HUTCHINSON 8 Check Number AP Pa ment Re ister with Voids Check Dat 04/16/2004 - Ck Date T e Check # Vendor Name Amount 04/16/2004 PK 122307 * 120176 BEST W ESTERN 175.56 04/18/2004 PK 122308 119458 DAVE'S PALLET SERVICE 1,388.00 04/16/2D04 PK 122309 102526 G & K SERVICES 2,890.36 04/16/2004 PK 122310 102701 HENRY & ASSOCIATES 1,238.88 04/16/20D4 PK 122311 102531 WENRYS FOODS INC 247.09 04/16/2004 PK 122312 102489 MCLEOD GOUNTY COURT ADMINISTRA 60.00 D4/16/2004 PK 122313 102826 MINNESOTA DEPT OF AGRICULTURE 100.00 5,897.89 Account N ## 5,897.89 IMMEDIATE PAYS ~~ R55APPYRV CITY OF HUTCHINSON 8 Check Number AP Pa ment Re ister with Voids Gheck Dat 04/21/2004 - Ck Date T e Check # Vendor Name Amount 04/21/2004 PK 122314 " 101876 AETNA VARIABLE LIFE ASS. GO. 935.00 04/21/2004 PK 122315 101919 AMERICAN FAMILY INS CO. 118.16 04/21/2004 PK 122316 101867 AMERICAN WATER WORKS ASSN 125.OD 04/21/2004 PK 122317 120220 G.R. DANIELS TRUCKING, INC. 4800.00 04/21/2004 PK 122318 1D1875 GREAT WEST LIFE INS. CO. 300.00 04/21/20D4 PK 122319 101872 H.R.L.A.P.R. 265.69 04/21/2004 PK 122320 102633 HUTCHINSON, CITY OF 5751.21 04/21/2004 PK 122321 102635 HUTCHINSON, CITY OF 522.68 04/21/2004 PK 122322 103099 HUTCHINSON, CITY OF 2208.33 04/21/2D04 PK 122323 101873 ICMA RETIREMENT TRUST 3628.84 04/21/2004 PK 122324 102673 MCLEOD COOP POWER 1564.93 D4/21/2004 PK 122325 102425 MIDWEST WIRELESS COMM. 1714.95 04/21/2004 PK 122326 102449 MINNESOTA CHILD SUPPORT PAYMEN 435.15 04/21/2004 PK 122327 101877 PRUDENTIAL 75.00 04/21/2004 PK 122328 102096 PRUDENTIAL MUTUAL FUNDS 30.00 04/21/2004 PK 122329 102D52 QUALITY WINE & SPIRITS CO. 6620.01 04/21/2004 PK 122330 102205 R.J.L. TRANSFER 1417.60 04/21/2004 PK 122331 105011 SENSIBLE LAND U5E COALITION 70.00 30582.55 Account N ### 30582.55 IMMF,DIATE PAYS C7 PAYROLL ACCOUNT -April 16, 2004 Period Ending: April 10, 2004 FOR COUNCIL LIST ONLY -ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FDR TMIS PAGE AMOUN7 PEID ACCT# NAME 519,257.51 9996.2D34 WITH. TAX ACCOUNT 910, 674.83 9995.2240 52,988.68 9996.2242 532,821.02 Sub-Total -Employee Contributicn 51D,674.83 92,988.68 913,663.61 98,464.73 910,592.15 512,558.40 923,16D.66 S 15.88 515.66 531.72 923,182.27 Grand Total -Withholding Tax Account 9995.2240 9995.2242 Sub-Total • Employer Contribution DESCRIPTION Employee Contributicn -Federal Tax Employee Contributicn -Soc. Security Emplcyee Contribution -Medicare Employer Contribution -Social Security Employer Contribution -Medicare 9995.2035 MN DEPT OF REVENUE 102615 9995.2241 PERA Employee Contribution -Pension Plan 102615 9995.2241 Employer Contribution -Pension Plan Sub-TOSBI -PERA 102615 9995.2243 PERA-DCP Employee Contribution -Pension Plan 102616 9995.2241 Employer Contribution -Pension Plan Sub -Total -DCP GRAND TOTAL -PERA Finance Director Approval ELECTRONIC FUNDS TRANSFERS 4/27/04 WATER/SF,WER MN DEPT OF REVENUE-USE'1'AX GENERAL MN DEPT Ole REVENUE-SALES TAX H.A.T.S MN DEPT OF KE,VENUE-FUEL TAX LIQllOR MN DEPT OF REVENUE-AUG SALES TAX 9,214,00 ] ,016.00 747.00 23,128.00 C~ R55APPYRV CITY OF HUTCHINSON B Gheck Number AP Pa ment Re ister with Voids Check Dat 04/27/2004 - Ck Date T e Check H Vendor Name Amount 04/27/2004 PK 122332 ' 102126 "VOID VOID VOID VOID VOID** 04/27/2004 PK 122333 109312 *"VOID VOID VOID VOID VOID" 04/27/2004 PK 122334 113723 ALSLEBEN, BEVERLY 15.00 04/27/2004 PK 122335 101852 AMERICAN PUBLIC WORKS ASSN 290.00 04/27/2004 PK 122336 101863 AMERICAN WELDING SUPPLIES 55.04 04/27/2004 PK 122337 111041 ARROW TERMINAL LLC 126.11 04/27/2004 PK 122338 118738 ARRpWHEAD SGIENTIFIC INC 278.95 04/27/2004 PK 122339 103032 ASPEN EQUIPMENT CO 175.81 04/27/2004 PK 122340 109203 AWWA-MINNESOTA SECTION 100.00 04/27/2004 PK 122341 102480 B. W. WELDING 11,590.00 04/27/2004 PK 122342 101926 BARR ENGINEERING CO 1,821.00 04/27/2004 PK 122343 102943 BAUERLY CDMPANIES 126.81 04/27/2004 PK 122344 102367 BELLBOY CARP 128.67 04/27/2004 PK 122345 105557 BENNETT MATERIAL HANDLING 903.12 04/27/2004 PK 122346 101916 BERNICK COMPANIES, THE 198.85 04/27/2004 PK 122347 119212 BLOCK FARMS & TRUCKING 5,149.17 04/27/2004 PK 122348 120232 BRADLEY, TpDD 45.00 04/27/2004 PK 122349 120227 BROTHERS FIRE PROTECTIDN COMPA 870.00 04/27/2004 PK 122350 102136 BUSINESSWARESOLUTIONS 635.81 p4/27/2004 PK 122351 102456 C & L DISTRIBUTING 28,243.40 04/27/2004 PK 122352 102092 CARR FLOWERS 53.25 04/27/2004 PK 122353 102498 CARRpT-TQP INDUSTRIES INC. 350.18 04/27/2004 PK 122354 103014 CDI OFFICE PRODUCTS LTD 94.66 04/27/2004 PK 122355 104391 CENTRAL HYDRAULICS 275.09 04/27/2004 PK 122356 102253 CENTRAL MCGOWAN 183.65 04/27/2004 PK 122357 102060 CHANHASSEN DINNER THEATRES 750.00 04/27/2004 PK 122358 102227 GOLLINS BROTHERS 149.25 04/27/2004 PK 122359 102780 COMPQSTING NEWS 83.00 04/27/2004 PK 122360 102048 CONTINENTAL RESEARGH GORP 228.08 04/27(2004 PK 122361 104593 CONVEYOR DESIGN 2,868.00 04/27/2004 PK 122362 102484 CORPORATE EXPRESS 538.08 04/27/2004 PK 122363 102050 CROW RIVER AUTO 731.65 04/27/2004 PK 122364 102289 CRpW RIVER GLASS 180.75 04/27/2004 PK 122365 102220 CROW RIVER PRESS INC 60.79 04/27/2004 PK 122366 104884 CULLIGAN 26.50 04/27/2004 PK 122367 101864 DAAK REFRIGERATIQN 587.90 04/27/2004 PK 122368 102488 DAY DISTRIBUTING 3,782.40 04/27/2004 PK 122369 119939 DEX MEDIA, ING 437.90 04/27/2004 PK 122370 103793 DL7 SOLUTIONS 252.17 04/27/2004 PK 122371 102710 DOMINO'S PIZZA 85.20 04/27/2004 PK 122372 102450 POSTAL ELECTRONIC'S CENTER 62.84 04/27/2004 PK 122373 113181 DROP-N-GO SHIPPING, INC 61.73 04/27/2004 PK 122374 102726 ECOLAB PEST SLIM 43.67 04/27/2004 PK 122375 104266 ELECTION SYSTEMS & SOFTWARE 489.00 04/27/2004 PK 122376 102223 FARM-RITE EQUIPMENT 42,286.36 04/27/2004 PK 122377 102094 FISHER SGIENTIFIC 2,145.98 04/27/2004 PK 122378 105269 FIST INC 85.50 04/27/2004 PK 122379 113201 FLORIDA GARDEN PRODUCTS, INC 3,139.25 L..~ C~ ILJ 04/27/2004 PK 122380 102519 FORESTRY SUPPLIERS 147.11 04/27/2004 PK 122381 120222 GEEGO 420.32 04/27/2004 PK 122382 105D21 GENERALTRADINGCO 379.85 04/27/2004 PK 122383 102525 GOPHER STATE ONE-CALL INC 59.80 D4/27/2004 PK 122384 113200 *"VOID VOID VOID VOID VOID"" 04/27/2004 PK 122385 104814 ""VOID VOID VOID VOID VOIb"" D4/27/2004 PK 122386 11320D GREAT NORTHERN BARK COMPANY, I 3,504.84 04/27/2004 PK 122387 104$14 GREEN LIGHTS REGYGLING 4.80 04/27/2004 PK 122388 101874 GRIGGS & COOPER & CO 17,454.35 04/27/2004 PK 122389 120233 GRIMSLEY, JENNIFER 20.00 04/27/2004 PK 122390 102529 HACH COMPANY 390.00 04/27/2004 PK 122391 102730 HALT-BRITE INC 2,598.80 04/27/2004 PK 122392 102451 HANSEN DIST OF SLEEPY EYE 2,53fi.fi0 04/27/2004 PK 122393 118818 HARRELL'S 973.49 04/27/2004 PK 122394 102401 HART'S AUTO SUPPLY 447.88 04/27/2004 PK 122395 102079 HAUGEN, MARV 89.45 04/27/2004 PK 122396 120226 HENNING, KATE 51.00 04/27/2004 PK 122397 102531 HENRYS FOODS INC 594.76 04/27/2D04 PK 122398 101915 HERMEL WHOLESALE 212.25 04/27/2D04 PK 122399 102518 HILLYARD FLOOR CARE/HUTCHINSON 870.21 04/27/2004 PK 1224D0 105080 HIRSHFIELP'S DECORATING CENTER 80.90 04/27/2004 PK 122401 102119 HOLT MOTORS INC 150.97 04/27/2D04 PK 122402 114928 HOLT TOURS 350.00 04/27!2004 PK 122403 102319 HUTCHINSON AREA HEALTH CARE 60.00 04/27/2004 PK 122404 10253D HUTCHINSON CO-OP 2D7.50 04/27/2004 PK 122405 10254D HUTCHINSON PLUMBING & WEATING 553.50 04/27/2004 PK 122406 102541 HUTGHINSON TELEPHONE CO 1,098.43 04/27/2004 PK 122407 102038 HUTCHINSON, CITY OF 10.00 04/27/2004 PK 122408 102038 HUTCHINSON, CITY OF 150,000.00 04/27/20D4 PK 122409 102072 HUTCHINSON, CITY OF 26,284.00 04/27/2DD4 PK 122410 1 D9637 HUTCHINSON, CITY OF-COMPOST 51 15D.00 04/27/2004 PK 122411 103520 INTERSTATE BATTERIES 465.09 04/27/2004 PK 12241,2 1D2062 JACK'S UNIFORMS & EQUIPMENT 81.65 04/27/2004 PK 122413 102208 JEFF'S ELECTRIC 1,481.11 D4/27/2004 PK 122414 102554 JERABEK MACHINE SERV 131.90 04/27/2004 PK 122415 101938 JOHNSON BROTHERS LIDUDR CO. 29,773.07 04/27/2004 PK 122416 102346 JOHNSON, LEONARD G. 812.76 04/27/2004 PK 122417 103289 JONES, MARY 85.00 04/27/2004 PK 122418 105521 KINNEY & LANGE 30$.00 04/27/2D04 PK 122419 118679 KRAMER, 7ERRI 20.D0 04/27/2004 PK 122420 11699fi KUCERA, ARCHIE 15.48 D4/27/2004 PK 122421 102561 L & P SUPPLY CO 1,494.07 04/27/2004 PK 122422 101946 LAB SAFETY SUPPLY INC 587.20 04/27/2004 PK 122423 102563 LEAGUE OF MN CITIES 120.35 04/27/2D04 PK 122424 102563 LEAGUE OF MN CITIES 9,345.00 04/27/2004 PK 122425 101974 LENNEMAN BEVERAGE DIST. INC 3,065.35 04/27/2004 PK 122426 101984 LOCHER BROTHERS ING 28,472.59 04/27/20D4 PK 122427 102564 LOGIS 111,365.16 04/27/2004 PK 122428 102571 MACQUEEN EQUIP INC 109.71 04/27/2004 PK 122429 103744 MAIN STREET SPORTS 8AR 46.86 04/27/2004 PK 122430 113906 MATT'S WELDING 200.OD 04/27/2004 PK 122431 102896 MCKIMM MILK TRANSIT INC 299.13 r~ L J 04/27/2004 PK 122432 103046 MCLEGD COUNTY RECORDER 120.00 04/27/2004 PK 122433 103046 MCLEGD COUNTY RECORDER 1,770.00 04/27/2004 PK 122434 102787 MCLEGD COUNTY TREASURER 1,095.D0 D4/27/2004 PK 122435 102787 MCLEGD COUNTY TREASURER 164.00 04/27/2004 PK 122436 102787 MCLEGD COUNTY TREASURER 856.00 04/27/20D4 PK 122437 102787 MCLEGD COUNTY TREASURER 435.00 04/27/2004 PK 122438 102787 MCLEGD COUNTY TREASURER 5,425.79 04/27/2D04 PK 122439 102787 MCLEQD COUNTY TREASURER 5.08 04/27/2004 PK 122440 1D2787 MCLEODCOUNTYTREASURER 11.3D 04/27/2D04 PK 122441 102787 MCLEpDCOUNTYTREASURER 1,364.00 04/27/2D04 PK 122442 1027$7 MCLEQD CQUNTY TREASURER 339.00 04/27/2004 PK 122443 102787 MCLEGD COUNTY TREASURER 36.00 04/27/2004 PK 122444 102787 MCLEGD CQUNTY TREASURER 15+3.00 04/27/2D04 PK 122445 113887 MCLEGD COUNTY TREASURER 4.38 04/27/2004 PK 122446 113893 MCLEQD COUNTY TREASURER 78.60 04/27/2D04 PK 122447 102064 MCRAITH, JpHN 417.64 04/27/2004 PK 122448 109209 MED COMPAS 2,358.00 04/27/20D4 PK 122449 112400 MENARDS - HUTCHINSON 985.97 04/27/2004 PK 122450 104957 MIKE CRAVES TRUCKING 1,8D2.58 04/27/2004 PK 122451 120123 MILLER TRUCKING 604.80 04/27/2004 PK 122452 116404 MINNESOTA DEPT OF PUBLIC SAFET 200.00 04/27/2004 PK 122453 105157 MINNESOTA SHREDDING 164.85 04/27/2004 PK 122454 116938 MINNESOTA STATE FIRE RESCUE SC 615.00 04/27/2004 PK 122455 102583 MINNESOTA VALLEY TESTING LAB 2,499.00 04/27/20D4 PK 122456 1D9234 MINNESOTA WANNER COMPANY 1,D85.06 04/27/2004 PK 122457 102568 MTI DISTIBUTING CO 20.77 04/27/2004 PK 122458 1D2016 MURPHY GRANITE CARVING 123.00 04/27/2004 PK 122459 102590 NALCO CHEMICAL CO. 6,025.26 04/27/2004 PK 122460 110363 NASH FINCH COMPANY 1,083.02 04/27/2004 PK 122461 116399 NATIONAL WATERWORKS 1,732.33 04/27/2D04 PK 122462 102650 NCL 804.88 04/27/2D04 PK 122463 12D224 NEW COMB, MELANIE 20.00 04/27/2004 PK 122464 114919 NORTH SHORE ANALYTICAL INC 125.00 04/27/2004 PK 122465 118653 NORTHERN BALANCE & SCALE 255.64 04/27/2004 PK 122466 102591 NORTHERN STATES SUPPLY INC 162.58 04/27/20D4 PK 122467 112503 NORTHLAND PALLET INC 3,108.00 04/27/2004 PK 122468 103756 NYGAARD ENTERPRISES, INC 132.00 04/27/2004 PK 122469 10249D OFFICEMAX CREDIT PLAN 847.98 04/27/2004 PK 122470 102745 OLD LOG THEATRE 26.25 04/27/2004 PK 122471 103773 OLSON, JOHN 30.00 04/27/2004 PK 122472 101932 PELLINEN LAND SURVEYING 400.00 04/27/20D4 PK 122473 117883 PETERS, SUSIE 15.00 04/27/2004 PK 122474 1D1853 PHILLIPS WINE & SPIRITS 5,008.46 04/27/20D4 PK 122475 102373 PINNACLE DISTRIBUTING 294.02 04/27/2004 PK 122476 1D2167 PITNEY8OWES 126.00 04/27/20D4 PK 122477 120223 POLITKA, ELLIE 40.D0 04/27/2004 PK 122478 120230 POMMERER TRUCKING 775.60 04/27/20D4 PK 122479 102445 POSTMASTER 140.D0 04/27/20D4 PK 122480 10259$ QUADE ELECTRIC 175.93 04/27/2004 PK 122481 1D2212 QUALITY FLOW SYSTEMS 3,141.60 04/27/2004 PK 122482 102052 QUALITY WINE & SPIRITS CO. 4,254.56 04/27/20D4 PK 122483 102306 RAK INDUSTRIES 338.89 ~~ 04/27/2004 PK 122484 102878 RICKEMAN SEED CENTER 194.00 04/27/2004 PK 122485 104149 RIVER VALLEY TRUCK CENTERS 164.62 04/27/2004 PK 122488 102225 RUNNING'S SUPPLY 162,54 04/27/2004 PK 122487 104047 RUTTGERS BAY LAKE LODGE 392.82 04/27/2D04 PK 122488 104437 S.W.A.T. 26.95 04/27/2004 PK 122489 104818 SANTELMAN, KEN 80.00 04/27/2004 PK 122480 102436 SARA LEE COFFEE & TEA 92.80 04/27/2004 PK 122491 102606 SCHMELING OIL CO 2,359.37 04/27/2004 PK 122492 104855 SCOTT EQUIPMENT CO 908.82 04/27/2004 PK 122493 109801 SCOTT'S WINDOWS 42.60 04/27/2004 PK 122494 102605 SEWING BASKET 62.30 04/27/2004 PK 122495 12D221 SHERATON OVERLAND PARK 650.00 04/27/2004 PK 122496 113324 SHIP IT 443.89 04/27/2004 PK 122497 102609 SHOPKO 18.80 04/27/2004 PK 122498 104096 SLABJACKING SPECIALITIES 85p.D0 04/27/2D04 PK 122499 120229 SMART COMPUTING 64.00 04/27/2004 PK 122500 102811 SORENSEN'S SALES & RENTALS 457.28 04/27/2004 PK 122501 105064 SPRUCE RIDGE LANDFILL 9,303.50 04/27/2004 PK 122502 104517 $T. CLOUD OVERHEAD DOOR CO 482.83 04/27/2004 PK 122503 102612 STANDARD PRINTING 186.46 p4/27/20D4 PK 122504 105091 STEARNS COUNTY COURT ADMINISTR 150.00 04/27/2004 PK 1225D5 112262 STEWART ENERGY PRODUCTS 205.00 04/27/2D04 PK 122506 105681 STORAGE CENTER 138.00 04/27/2004 PK 122507 102617 STRETCHERS 173.17 04/27/2004 PK 122508 102659 TEK MECHANICAL 59.84 04/27/2004 PK 122509 120231 THORSON TRUCKING 344.50 04/27/2004 PK 122510 119159 TOTAL FIRE PROTECTION 37.00 04/27/2004 PK 122511 102620 TRI CO WATER 6.36 04/27/2004 PK 122512 120234 TRI-TECH INC 69.07 04/27/2004 PK 122513 120228 TWIN CITIES NOVELTIES 27.69 04/27/2004 PK 122514 102619 TWO WAY COMM INC 553.18 04/27/2004 PK 122515 102624 UNITED BUILDING CENTERS 1 659.02 04/27/2004 P K 122516 108568 URBAN COMMUNICATIONS 1,480.66 04/27/2004 P K 122517 1 05003 US COMPOSTING COUNCIL 250.00 04/27/2004 P K 122518 1 19913 USFILTER DAVIS PRODUCTS 756.48 04/27/20D4 P K 122519 1 D2132 VIKING COCA COLA 428.75 04/27/2004 P K 122520 1 01857 VIKING OFFICE PRODUCTS 119.86 04/27/2004 P K 122521 1 01871 WAL-MART 43.70 04/27/2004 P K 122522 1 02839 WEST PUBLISHING PAYMENT CTR 329.22 04/27/2004 P K 122523 1 20225 WHITE, PAMELA 10.00 04/27/2004 P K 122524 1 19211 WORK CONNECTION, THE 3 122.43 04/27/2004 P K 122525 1 02632 XEROX CORD 1,087.67 04/27/2004 P K 122526 1 05270 YELLOW TRANSPORTATION, INC 555.75 04/27/2004 P K 122527 1 03980 ZARNOTH BRUSH WORKS 112.57 D4/27/2004 P K 122528 102126 ACE HARDWARE 165.16 04/27/2pD4 P K 122529 109312 ADVANCED WEIGHING SYSTEMS INC 300.00 589 409.92 Account N ## 589 409.92 ~~