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cp06-22-2004 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JUNE 22, 2004 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION —Rev. Jim Hall, Word of Li le Church 3, PLEDGE, OF ALLEGIANCE PRESENTA'T'ION TO MARION GRAHAM BY CENTRAL S'L'ATES WATER ENVIRONMENT ASSOCIATION 4. MINUTES (a) REGULAR MEETING OF JUNE 8, 2004 Action - Motion to approve as presented 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM APRIL 27, 2004 2. P10NEERLAND LIBRARY SYSTEM BOARD MINUTES FROM APRIL 15, 2004 3. HUTCIINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES . FROM MAY 18, 2004 4. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM MAY 18, 2004 5, HUTCHINSON PLANNING COMMISSION MINUTES FROM MAY 18, 2004 G. HUTCI-IINSON AREA HEALTH CARE FINANCIAL REPORT FOR MAY 2004 7. CITY OF HUTCHINSON GENERAL FUND FINANCIAL REPORT FOR MAY 2004 8. CITY OF HUTCHINSON REFUSE /COMPOST/WATER/SEWERFINANCTAL REPORT FOR MAY 2004 J. CITY OF HUTCHINSON INVESTMENT REPORT FOR MAY 2004 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12452 — RESOLUTION RELEASING PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO. (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF PETITION TO ANNEX 23.85 ACRES (IIAJICEK PROPERTY) SUBMITTED BY FARM DEVELOPMENT WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND SET SECOND . READING AND ADOPTION OF ORDINANCE NO. 04 -380 FOR JULY 13, 2004) 2. CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY LARRY CITY COUNCIL AGENDA —JUNE 22. 2004 MURPHY TO PLACE A 20'X 8' STORAGE SHED ON PROPERTY LOCATED IN THE . C -5 DISTRICT AT 281 3Rn AVENUE NW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12444) 3. CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY JAY PETTIT TO AMEND THE PLANNED DEVELOPMENT DISTRICT TO ALLOW FOR A REDUCTION IN LOT WIDTH FOR CONSTRUCTION OF DUPLEXES ON LOTS 5 AND 6, SANTELMAN'S ADDITION WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12445) 4. CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY OUR SAVIOR'S LUTHERAN CHURCH TO ALLOW THE CHURCH TO OPERATE A CHILD CARE FACILITY AT 810 BLUFF STREET NE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12446) 5. CONSIDERATION OF PRELIMINARY PLAT TO BE KNOWN AS COMMUNITY OF LAKERIDGE, REZONING FROM R -1 TO R -4 AND PLANNED DEVELOPMENT DISTRICT TO ALLOW FOR CONSTRUCTION OF A 36 UNIT SENIOR HOUSING CONDOMINIUM COMPLEX LOCATED AT 1085 DALE STREET SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12447 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 04 -381 FOR JULY 13, 2004) 0 6. CONSIDERATION OF VARIANCE REQUESTED BY JEANNINE GEHLEN TO REDUCE CORNER LOT SETBACK FROM 25' TO 15.2' FOR THE CONSTRUCTION OF A 24'X 24' GARAGE LOCATED AT 555 GROVE STREET SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12448) 7. CONSIDERATION OF SEVEN LOT PRELIMINARY PLAT TO BE KNOWN AS KOTTKE'S AND REZONING FROM R -1 RO R -2 PDD SUBMITTED BY BRIAN AND SHARON BURGESS LOCATED AT 1381/1383 JEFFERSON STREET SE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12450 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 04 -383 FOR JULY 13, 2004) (d) APPOINTMENT TO THE HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD TO AUGUST 2007 (e) CONSIDERATION FOR APPROVAL OF TOBACCO LICENSE TO CASEY'S RETAIL COMPANY DBA CASEY'S GENERAL STORE (NEW OWNERSHIP) (� CONSIDERATION FOR APPROVAL FOR PURCHASE OF BARRIER ISOLATER HOOD FOR HUTCHINSON AREA HEALTH CARE (g) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR ADAM JAROS TO SELL FIREWORKS FROM JUNE 25 TO JULY 4, 2004, IN ECONO FOODS 2 CITY COUNCIL AGENDA -JUNE 22, 2004 PARKING LOT • (h) CONSIDERATION FOR APPROVAL OF SHORT -TERM ON -SALE 3.2 MALT LIQUOR LICENSE FOR RC PROMOTIONS ON JULY 16 & 17, 2004, AT MCLEOD COUNTY FAIRGROUNDS FOR TRACTOR PULL (i) LETTING NO. 2, PROJECT NO. 04-02, (SOUTH AREA TRUNK SANITARY SEWER - PHASE 3) - ORDERING PREPARATION OF REPORT - ACCEPTING REPORT AND WAIVING HEARING ON PROJECT ORDERING IMPROVEMENT AND PREPARATION OF PLANS APPROVING PLANS AND ORDERING ADVERTISEMENT FOR BIDS Action - Motion to approve consent agenda 6. PUBLIC HEARINGS -- 6:00 P.M. (a) CONSIDERATION FOR APPROVAL OF ON SALE INTOXICATING & SUNDAY LIQUOR LICENSE TO RAUL PRIETO (RESTAURANT TO BE OPENED IN FORMER JONNY'S RESTAURANT LOCATION) Action - Motion to reject - Motion to approve (b) ASSESSMENT HEARING - LETTING NO. 6, PROJECT NO. 04-06 & 04 -07 (ECHO DRIVE SE & ECHO CIRCLE SE) - ADOPTING ASSESSMENT AND ACCEPTING BID Action Motion to reject -Motion to approve (c) ASSESSMENT HEARING -LETTING NO. 9, PROJECT NO. 04 -10 &04-11 (ARCH STREET TRAIT_ & BLOCK 7 DOWNTOWN ALLEY, SOUTH HALF OF CITY) - ADOPTING ASSESSMENT AND ACCEPTING BID Action - Motion to reject - Motion to approve ((I) LETTING NO. 11, PROJECT NO. 04 -13 (12'" AVENUE NW) ORDERING IMPROVEMENT AND PREPARATION OF PLANS APPROVING PLANS AND ORDERING ADVERTISEMENT FOR BIDS Action - Motion to reject - Motion to approve 7. COMMUNICATIONS REQUESTS AND PF,TITJONS (a) PRESENTATION BY MARC VAILLANCOURT, CHAIR, HUTCHINSON 150 ANNIVERSARY CELEBRATION 8. UNFINISHED BUSINESS 9. NEW BUSINESS (a) CONSIDERATION OF VACATING PARK ELEMENTARY SCHOOL PROPERTY AS REQUESTED BY THE HUTCHINSON SCHOOL BOARD • Action - (b) CONSIDERATION OF CONDITIONAL. USE PERMIT REQUESTED BY PAUL BETKER TO CITY COUNCIL AGENDA — JUNE 22, 2004 ALL FOR AN ACCPSORY USE WITHOUT A PRIMARY STRUCTURE ON PROPERTY LOCATEDATS492 AVENUE SW WITH FAVORABLE STAFF RECOMMENDATION AND . UNFAVORABLE PLANNING COMMISSION RECOMMENDATION (ADOPT RESOLUTION NO. 12451) Action — Motion to reject Motion to approve (c) CONSIDERATION OF SETTING SPECIAI, CITY COUNCIL MEETING FOR JUNE 29, 2004, AT 6:00 P.M. Action — Motion to reject - Motion to approve (d) CONSIDERATION OF CALLING FOR PUBLIC HEARING ON JUNE 29, 2004, AT 6:00 P.M. TO DISCUSS PROPOSED AMENDMENTS TO TIF DISTRICTS 5, 6, & 7 Action — Motion to reject — Motion to approve 10. MISCELLANEOUS (a) COMMUNICATIONS 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS 12. ADJOURN • 11 4 MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, JUNE 8, 2004 I. CALL TO ORDER — 5:30 P.M. Ma or Marlin Torgerson called e meeting to order. Members present were Kay Peterson, Jim Haugen, Bill Arndt and Casey Stotts. Others present were Gary Plotz, City Administrator, Marc Sebora, City Attorney and John Rodeberg, Director of Engineering /Public Works. 2. INVOCATION — Due to the absence of Rev. Jim Hall, Word of Life Church, the invocation was Ti-- 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF MAY 25, 2004 (b) BID OPENING MINUTES OF JUNE 2, 2004 Minutes were approved as presented. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1, FIRE DEPARTMENT MONTHLY REPORT FOR MAY 2004 . 2. BUILDING DEPARTMENT MONTLY REPORT FOR MAY 2004 3. HUTCHINSON UTILITIES COMMISSION FINANCIAL RFPORT FOR APRIL 2004 (b) RESOLUTIONS AND ORDINANCES 1. ORDINANCE NO. 04-376 — AN ORDINANCE AUTHORIZING THE SALE OF A PORTION OF PUBLIC PROPERTY TO EARTHLY DELIGHTS, LTD. (S'T'ATE THEATRE PROJECT) (SECOND READING AND ADOPTION) 2, ORDINANCE NO. 04 -377 — AN ORDINANCE VACATING LOUISIANA STREET AND THE 10 FOOT UTILITY AND DRAINAGE EASEMENT DIRECTLY TO THE WEST OF THE STREET REQUESTED BY LEO SAND, SAND PROPERTIES (SECOND READING AND ADOPTION) 3. ORDINANCE NO. 04 -379 — AN ORDINANCE AMENDING ZONING ORDINANCE SECTION 8.01 REGULATING EXISTING TWO FAMILY HOMES IN THE SINGLE FAMILY RESIDENCE DISTRICT (SECOND READING AND ADOPTION) 4. RESOLUTION NO. 12441 — RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES 5. RESOLUTION NO. 12442 — RESOLUTION FOR PURCHASE (c) CONSIDERATION FOR APPROVAL OF SIIORT -TERM GAMBLING LICENSE FOR . HUTCHINSON FIRE RELIEF ASSOCIATION FOR SEPTEMBER 11, 2004 �-�(0) CITY COUNCIL MINUTES — JUNE 8, 2004 (d) CONSIDERATION FOR APPROVAL OF HUTCHINSON POLICE SERVICES MAILING AN • EQUIPMENT DONATION (c) LETTING NO. 6, PROJECT NO. 04 -06 & 04 -07 (ECHO DRIVE SE & ECHO CIRCLE SE) - DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT - HEARING ON PROPOSED ASSESSMENT (f) LETTING NO. 8, PROJECT NO. 04-09 (RAVENWOOD WEST) DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT WAIVING HEARING ON PROPOSED ASSESSMENT ADOPTING ASSESSMENT - ACCEPTING BID AND AWARDING CONTRACT (g) LETTING NO. 9, PROJECT NO. 04 -10 & 04 -11 (ARCH STREET SE TRAIL AND BLOCK DOWNTOWN ALLEY, SOUTH 1/2 CITY) - DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT - HEARING ON PROPOSED ASSESSMENT (h) LETTING NO. 11, PROJECT NO. 04 -13 (12" AVENUE NW) - ORDERING PREPARATION OF REPORT ON IMPROVEMENT - RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT • (i) CONSIDERATION FOR APPROVAL OF SELLING SURPLUS CITY PROPERTY 0) CONSIDERATION FOR APPROVAL OF CONSULTANT SELECTION FOR AIRPORT IMPROVEMENTS Item 5(f) was pulled for further clarification. Motion by Arndt, second by Peterson, to approve consent agenda with exception of item 5(f). Motion carried unanimously. John Rodeberg explained that this project has the majority of issues agreed upon and that the appropriate signatures need to be obtained for various agreements. Motion by Arndt, second by Peterson to approve this project with the contingency that all signatures are obtained appropriately on required agreements. Motion carried unanimously. 6. PUBLIC HEARINGS — 6:00 P.M. (a) PUBLIC INPUT REGARDING LIQUOR STORE PROJECT Mayor Torgerson explained that much research has been done in the last six months on expansion to the current liquor store, whether it be one super store, or a second store located on the south end of town. The Council and staff is seeking public's input on the two options. 0 `�(C) CITY COUNCIL MINUTES— JUNE 8, 2004 Mayor Torgerson noted that citizen, Steve Cook, had written a letter to the Council, which had very good information and ideas. Mr. Cook's main idea is to build one super store in the downtown district. Gary Plotz, City Administrator, explained that later in the meeting he will be giving a presentation on staff's recommendation for a two -store option - remodel the current downtown store and build a second store on the south end of town. Woody Lamprecht, downtown business owner, presented before the Council. Mr. Lamprecht expressed that one of the sites proposed earlier, north of the Dairy Queen, would be an ideal location. Mr. Lamprecht expressed his reasons for disagreeing with the two -store option. Mr. Lamprecht feels that the downtown may die if the liquor store is not located on Main Street. Mary Lynn Cox, Dairy Queen owner, presented before the Council. Ms. Cox expressed to the Council that she is in no way opposed to a liquor store being located across the street from the Dairy Queen. Ms. Cox also stated that she would like to see the comer across from the Dairy Queen cleaned up, whether it be a liquor store located there or any other business. John Miller, citizen, presented before the Council. Mr. Miller expressed that he does not think strongly of consultants as they are not aware of needs of the City. Mr. Miller stated that he feels the Council does have the downtown at heart and want to keep it vibrant- He feels that by building one new large store downtown, it would aid in doing that. Virgil Voigt, citizen, presented before the Council. Dr. Voigt stated that for several years he has been all about promoting downtown. He stated that to keep downtown Hutchinson viable, the liquor store needs to remain there. Dr. Voigt staled that he feels that having a second store will cost the City more money and not necessarily bring in additional substantial profits. Skip Quade, downtown property owner, presented before the Council. Mr. Quade stated that he feels the liquor store needs to remain downtown and that a second store would not necessarily generate a large amount of profits. Bill Corby, downtown property owner, presented before the Council. Mr. Corby explained that he feels the liquor store should slay where it is, but not build a second store on the south end of town. Matt McMillan, downtown businessman, presented before the Council. Mr- McMillan shared figures on the cost to build a second store on the south end of town, and the fact that these numbers are approximately 40% of building one brand new store. Mr. McMillan stated that based on the last analysis done by the consultant, it was anticipated that the south store would be making more motley than the downtown store the first year of operation. Motion by Peterson, second by Stotts, to close public hearing. Motion carried unanimously. 7. COMMUNICATIONS. REQUESTS AND PETITIONS (a) PRESENTATION OF FINANCIAL RESULTS OF CREEKSIDE COMPOST FACILITY THROUGH APRIL. 30. 2004 Ken Merrill, Finance Director, presented the financial picture for the city -owned compost facility up through April 30, 2004. Overall the compost site is approaching a break -even or better situation by the end of the year. Gary Plotz reminded the Council that initially it was projected that the compost site would incur a $370,000 loss and this is much better than expected. Mr. Plotz also gave an update on equipment being used at the compost site. Discussion was also held in regard to storage orthe compost product. . (b) DISCUSSION OF POTENTIAL CHANGES IN COLLECTION OF RECYCLING /COMPOST ta) CITY COUNCIL MINUTES —JUNE 8, 2004 CONTAINERS IN ALLEYS . Gary Plotz, City Administrator, explained to the Council that currently the blue recycling bins are scanned in to record activity. This process needs to be improved in some way. Additionally, the green compost bins are also going to begin to be scanned to record activity. The current hauler, Waste Management, will be putting larger stickers on the bins that will allow for a more accurate reading. In order to accomplish the best process, both the bins should be scanned at the same time by the same person. Currently, for those residents that live along an alley, the recycling bin is located Oil the street and the garbage bin and compost bin are located in the alley. Waste Management would like the bins together, either all in the alley or all along the street. Staff and Waste Management is recommending that all three bins be located in the alley. A letter will be sent out to residents requiring that they start doing this. Ken Merrill also mentioned that on the new sticker will be included the user's home address. 8. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF PEDDLER'S LICENSE AND FEE ADJUSTMENT FOR GERALD JOHNSON TO SELL NOVELTIES AT THE JAYCEE WATER CARNIVAL ON JUNE 20, 2004 Marc Sebora, City Attorney, explained that staff had obtained fees of other cities for transient merchant licenses. Hutchinson s fees are higher than other cities. However, the increase in Hutchinson's fees is due to concerns of local business owners of unwanted transients selling in Hutchinson. The Chamber of Commerce's opinion is that to adjust a fee on a one time basis for an event such as this would be appropriate, however they are asking that Hutchinson's daily and annual fees remain the same. Bill Corby stated that the Chamber's main reason for the fee change was to keep business within Hutchinson, disruption to local businesses, and product safety issues. The main focus was to deter the transients that were coming into town. Due to the increased restrictions, the activity of these transient merchants has reduced. Discussion was held on the process of obtaining a transient merchant license. Motion by Stotts, second by Peterson, to set a separate permit for parade peddlers at $25.00 /day and to charge Mr. Johnson $25.00 to sell novelties at the Water Carnival parade on June 20, 2004. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF HUTCHINSON CONVENTION AND VISITORS BUREAU 2004 BUDGET Dolf Moon, Director of PRCE, explained that at a previous Council meeting in December 2003, direction was given to the HCVB to review their 2004 budget. Various meetings have been held and identified issues have been resolved. Motion by Haugen, second by Stotts, to approve Hutchinson Convention and Visitors Bureau 2004 Budget. Motion carried unanimously. 9. NEW BUSINESS (a) PRESENTATION ON LIQUOR STORE PROJECT Gary Plotz, City Administrator, presented before the Council. Mr. Plotz explained that the City Council directed staff to research various options related to the liquor store, specifically one super store versus two stores — one located downtown and one located on the south end of town. Mr. Plotz u l0.,) CITY COUNCIL MINUTES —JUNE 8, 2004 pave background history on the project. Research on the liquor store began back in 1999. In 2001, • ideas researched were to expand the current store. The owner of the grocery store connected to the liquor store would not allow expansion to the north, the vacant area to the east would make the store too long and adding on to the south was somewhat expensive. Today, in researching expansion of the current store, the owner of the grocery store will allow expansion to the north, however the cost is approximately over $500,000, which is only to move a =purchase purchase the property. Mr. Plotz stated that two consultants that conducted studies on liquor store projections recommended that a second store be located on the south end. Current buildings were considered, however the cost was just too high. Vacant lots were researched to build anew store on. A development company has purchased land on the south end of town and has drawn up a plan for a liquor store. Mr. Plotz explained the idea for the development, which includes a liquor store, filling station, retail store, and a restaurant. The development company has offered this property for $300,000. A resolution has been prepared approving remodeling the current liquor store and building a second liquor store site on the south end of town. Jim I3augen questioned the value of remodeling the store without adding onto the store. Candice Woods explained that remodeling the store would improve customer traffic flow and an immediate spike in sales. Ken Merrill explained that $1.7 million was estimated to obtain the land and construct the store on the south end of town. It was asked whether or not that $1.7 million could be used to remodel and expand the current store. Ms. Woods explained that the analysis shows that by doing this, it would not increase market share. However, a second store grabs a new market from regional shoppers. Buzz Burich, President of Citizens Bank, explained that the bank opened a second office on the . south end of town because of competition, however they have not gained anything by it. The market just changes somewhat. Mr. Burich expressed that the downtown should really be the location for the liquor store. Mr. Miller slated that he disagreed with the projections of 9% in sales of a liquor store located on the south end of town. Mayor Torgerson stated that several reasons were given for researching a second location, one of which is competition coming within closer boundaries to the city limits. John Miller suggested putting the liquor store in the recently - vacated Hcnnen's building. Bill Corby stated that he would be more concerned with why the current liquor store is losing customers. If the second store would be built on the south side, lie suggested that the south store be considered the satellite store and the downtown store be considered the flagship store. Skip Quade stated that building a new store downtown and a possible satellite store in the distant future would make the most bUSITIes5 sense. Charlie Levis, Farr Develoment, presented before the Council. Mr. Levis explained the advantages of the site plan for the south store location. Kay Peterson voiced her opinion that she would like to see one liquor store located downtown as illustrated in the Downtown Master Plan. Bill Arndt stated that he would be in favor of remodeling the current store and enhancing the current location. �� CQ\ CITY COUNCIL MINUTES — JUNE 8, 2004 Jim Haugen stated that the City can be thankful that the liquor store is doing well. He stated that he feels the downtown needs to be revitalized and that one main liquor store should remain downtown. Casey Stotts stated that he is very impressed with downtown business owners' support of a downtown liquor store. Mr. Stotts stated that he has contemns over parking spaces if the store would be located across from Dairy Queen, although he is in favor of one store location in downtown. Motion by Peterson, second by Haugen, to have one main downtown liquor store, whether it be a remodeled store or a new store and not build a second store on the south end of the city. A roll call vole was taken. Haugen - aye; Arndt — nay; Peterson — aye; Stotts — nay; Torgerson — aye. Motion carried 3 to 2. (b) CONSIDERATION OF 2005 BUDGET SCHEDULE Ken Merrill, Finance Director, proposed a budget schedule for 2005. This schedule would be an outline for staff and Council to follow to complete the budget in a timely manner. No action required. (c) CONSIDERATION FOR APPROVAL OF ADJUSTING CERTAIN CEMETERY FEES John Rodeberg, explained that use of the cemetery has gone up over the last year. Due to the increase, staff is requesting that some fees be increased due to offset the increased costs. Motion by Haugen, second by Arndt, to approve adjusting certain cemetery fees. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS Jim Haugen — Mr. Haugen reminded the Council that Water Carnival starts next week Gary Plotz — Mr. Plotz requested of the Council what direction staff should take as far as locating projperty for the downtown liquor store. Mayor Torgerson stated that be, feels the corner north of DDairy Queen is the most advantageous due to the semaphore signals and parking resources. in addition, it's a great opportunity to clean up a blighted area. Jim Haugen stated that an option to consider is the comer of Hwy 15 and Hwy 7 where the old powerhouse is located. The Council directed staff to negotiate a price on the property north of the Dairy Queen, as well as other properties located in the downtown area. John Rodeberg — Mr. Rodeberg informed the Council that staff will be budgeting for mosquito control in 2005. Mayor Torgerson asked the newspaper to run a survey on whether or not residents would be willing to pay a service charge on their utility bill to defray mosquito control costs. More public information will be forthcoming. Mr. Rodeberg also informed the Council that the bumps at the intersection of 2 "d Avenue and Lynn Road will be filled in so the road will be closed for a few days later this week. In addition, seal coating is being done on School Road and Roberts Road. Mr. Rodeberg also requested that two contracts be approved with SEH Engineering for a watermain crossing at the south fork of the Crow River and a trunk sanitary sewer construction on 4 Avenue South. The total of the contracts is approximately $85,000. . Motion by Arndt, second by Stotts, to approve the two contracts with SEH Engineering. Motion carried unanimously. d Ll l( 0 CITY COUNCIL MINUTES —,TUNE 8, 2004 Mayor Torgerson informed the group that a complaint had been received about tall weeds at the old filling station at the intersection of Hwy 7 and Hwy 22. Staff will take care of the issue. John Rodeberg gave an update on the Jefferson Street extension project. Casey Stotts asked that crosswalks and turning lanes be painted. Mr. Rodeberg explained that this will be completed within the next three weeks. Casey Stotts also asked that cones be placed in the turning lane on Main Street during the Farmers Market so drivers are aware that the street is closed. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Peterson, second by Stotts, to approve claims, appropriations and contract payments. Motion carried unanimously. 12. ADJOURN With no further business to discuss, the meeting adjourned at 8:00 p.m. 7 `1 (9) Minutes Hutchinson Library Board Meeting April 27, 2004 Present: Kay Johnson, Julie Jensen, John Hassinger, Mary Henke (Librarian), Newt Potter, Larry Ladd, and Connie Lambert Absent: Kay Peterson The meeting was called to order by Julie Jensen, Vice - President. Minutes from the last meeting were reviewed and approved. Reports: 1. Report on Pioneerland Library System Banquet on April 15, 2004 The program was successful with many positive comments. Many toured the library prior to the banquet. 2. Meeting between McLeod Co. Commissioners /Libraries Budget presentation to county commissioners is scheduled for May 4, 2004 at 10:30 a.m. at the County Courthouse in Glencoe. Library will request a 3% increase for 2005. Old Business: 1. Building Restoration A. Reshingling is being considered for roof on original part of library in Fall, 2004 B. The fountain is being built and on schedule for completion by 100th anniversary. C. Consideration is being given to putting planters around library grounds. Library Board is in agreement for placing of planters around Library Square. 2. 100th Anniversary Committee Report All is proceeding. Bookmarks are complete. Invitations are to be mailed the end of May. 3. Julie Jensen and John Hassinger have been reappointed to the Library Board, 4. Need to take a look at the concept of community forums. New Business: 1, Archie Kucera has resigned effective June 1. A job description is developed. Recognition is to be planned with the City. 2. Election of Officers The following slate of officers was elected. President: Connie Lambert Vice - President Julie Jensen Co- Secretaries John Hassinger and Newt Potter. 3. Work is being done on gathering portraits of the six people who have served as Librarians. 5. Donations of past month to the "Celebrating 100 Years" Book Drive have ranged from $6.00 to $500.00. Next meeting is scheduled for May 24 at 4:30 p.m. Meeting adjourned. is John Hassinger, Secretary The April 15, 2004 meeting of the Roneertand t.tbrary System Board was called to order at 7:30 pm at Peace Lutheran Church meeting room in Hutchinson by Chair John Baker. Aquorum was announced, There were modifications to the agenda. Garrison Hale moved • to V.C. Appointment of Negotiation Committee alternates. Garrison Hale mo0oned to approve the amended agenda. Second by Eric Weiberg. Carried. Venn Silvemale motioned to approve the March 18, 2004 minutes. Second by Ivey Vonderharr, Carried. Eric WeftM presented for the Finance Committee. Weiberg motioned to approve the March 2004 financial report. Second by Dan Reigsted. Carried. Weiberg motioned to approve the bills and check registers. Second by Jeff Lopez Carried. Weiberg motioned to approve the 2003 audit. Second by Garrison Hale. Carried, Ivey Vonderhan presented for the Personnel Committee. Vonderharr motioned to approve the new hire of Carol Chester at Madison, Second by Al Clouse. Carried. Garrison Hale presented for the Negotiation Committee. Hale motion to appoint At Clouse as an alternate and Kathy Matson to back up Director Houlahan. Second by Vern Slivemale. Carried. There was no old business. There was no new business. John Houlahan presented the the weleoming a8 to our 7r^ Annual Award Night and thanking the committees that sponsored the event as well as the city of Hutchinson and the Hutchinson Library. He also noted that we have 4 Ibrades that are having centennial years as well as building or remodeling recently or in the near future. These are Wllimar, Hutchinson, Litchfield and Glencoe. The Director recognized the six staff members with 15 years at PLS. They are Anne Ellefson at Dawson, Jola Johnson at Willmar. Hector, Carolyn Kvidera at Ortonville, Villa Lippert at Lake Lillian/Raymond, Deb Moe at the Service Center and Marion Nordin at The formal meeting was concluded and turned over to Ivey Vonderharr for the awards portion of the meeting, Stacey Schuette Secretary 0 r1 Cl 0 u PIONEERLAND LIBRARY SYSTEM BOARD MEETING April 15,2005 Number of signatories with appointed representatives: 23 Quorum of signatories: 12 Signatories present: 18 Present: Jeffrey Lopez Chippewa County Dean Shuck Kandiyohi County Ivey Vonderharr Lac qui Parle County Stacey Schuette McLeod County Grant Knutson McLeod County Joan Reckdahl Meeker County Paul Setzepfandt Renville County John Baker Swift County Gary Johnson Yellow Medicine County Neva Kamrath Canby Vern Silvernale Dawson Julie Jury Granite Falls Sarah Groves- Speece Hector Herman Hanemann Hutchinson Jack Sandberg Hutchinson Pam Dille Litchfield Garrison Hale Madison Al Clouse Olivia Jim Schueller Renville Mary Huesing Willmar Eric Weiberg Willmar. Dan Reigstad Willmar Abseut: AI Maas* Jack Johnson* Diane Beck* Stacy Grothem* Amy Wilde* Herb Rotunda* Dr. Les Potas* Lowell Ueland" Lowell Broberg* *excused absence Big Stone County Chippewa County Kandiyohi County Kandiyohi County Meeker County Appleton Benson Glencoe Kerkhoven 5 (a-)3k -- Hutchinson Housing & Redevelopment Authority Regular Board Meeting — May 18, 2004 iMinutes CALL TO ORDER: Chairman Ian McDonald called the meeting to order. Members Present: Casey Stotts, Patrick Spethman, Thor Skeie, and Becky Felling. Staff Present: Jean Ward, and Judy Flemming. 2. MINUTES OF HRA BOARD MEETING ON APRIL 20, 2004 Thor Skeie moved to approve the Minutes as written. Casey Stotts seconded and the motion carried unanimously. 3. FINANCIAL REPORTS Jean Ward reviewed the financial reports with the Board. The funds from the sale of the home on Harmony Lane were listed in the City Center Financials. Jean would fake to pay any school construction bills that may be received before the next Board meeting, so she can report the closeout of the program at the meeting. Becky Felling moved to authorize Jean to pay any school construction bills that may be received prior to the next Board meeting. Casey Stotts seconded and the motion carried unanimously. Thor Skeie moved to approve the financials. Patrick Spethman seconded and the motion carried unanimously. 4. PARK TOWERS Jean Ward informed the Board that the two - bedroom apartment is still vacant even after all the marketing she has done. She is offering the apartment to the people on the one - bedroom apartment waiting list. ,lean Ward reviewed with the Board the Connect Care Agreement. Becky Felling moved to approve the agreement. Casey Stotts seconded and the motion carried unanimously. The last shipment of air conditioners will be today and they all should be installed by the end of the week. SCHOOL CONSTRUCTION UPDATE Jean Ward reviewed with the Board the MHFA contract for 2% Construction Financing. There will be a meeting with School on May 21" to discuss the future of the program. MAXFIELD STUDY FOR FEASIBILITY OF HOUSING AT CENEX, HUTCHINSON COOP SITE (Tabled from last meeting) The Board discussed the proposed study. It was suggested to get a cost for a complete study and to get some ideas from the City if there are any other sites that should be included in the complete study. 7. ROLLING MEADOWS UPDATE Jean Ward updated with the Board on the swale issue at Rolling Meadows. She attended a . meeting with the homeowner association to inform them of a grant that GMHF has available for landscaping. Jean has worked with Dolf Moon and Lawrence Winter to prepare for the grant. Dolf and Lawrence did the landscaping plan, plant list and proposed budget for the Swale project. :5 (o-3 S. ROLLING MEADOWS EAST UPDATE GMHF has increased the maximum Acquisition Cost Limit. In addition they added a minimal landscaping requirement too. 9. HOME RENTAL REHAB PROGRAM UPDATE Judy Flemming updated the Board on the progress of the application. 10. FRANKLIN -GROVE NEIGHBORHOOD PROJECT UPDATE Casey Stotts moved to approve the Franklin -Grove Neighborhood SCDP Loan 48680 -12. Patrick Spethman seconded and the motion carried unanimously. 11. REQUEST FOR TWO BOARD MEMBERS TO REVIEW THE DRAFT CITY CENTER BUDGET AND AUDITS ]an McDonald and Becky Felling volunteered to review with Jean the draft City Center Budget and draft Audit. 12. AUDIT UPDATE Jean Ward informed the board that the City requested that the HRA submit a GASR -34 Audit even though HUD does not require it this year. 13. FYI Updated Information on the MHFA Capital Bonding 14, ADJOURNMENT There being no other business, Chairman Ian McDonald declared the meeting adjourned. 0 Becky rI by Jean Ward, HRA Executive Director Jtc j . BOARD OF DIRECTORS MEETING -- May 18, 2004 Hospital — Conference Room A/B Members present were: Chairperson, Steve Snapp; Vice Chairperson, Wayne Forun; Kay Peterson, Trustee; Bernie Knutson, Trustee; Mike Mueller, Trustee; Dr. Cate McGinnis, Chief of Staff; and others present were: Philip Graves, President; Pam Larson, Finance, Information and Material Services Division Director; Robyn Erickson, Care and Program Support Services Division Director; Jane Lien, Acute Care Programs and Services Division Director; Pat Halverson, Community Care Programs and Services Division Director; Andey Rasmussen, McGough Construction; Dr. Steve Mulder, Director of Medical Affairs; Rickie Ressler, Vice President, Hospital and Speciality Operations, Allina Hospital Systems; Cary Linder, Foundation Director; Carol Stark, Foundation President; Doug Hanneman, Hutchinson Leader; Marc Sebora, City Attorney; Corrinne Schlueter, Recorder; and John Mitchell, Healthcare Futures, (by phone) Absent: Sherry Ristau (excused) Chairperson Snapp called the meeting to order at 5:34 PM. l . Minutes_of Last Meetin&. The minutes of the April 20, 2004, were presented and discussed. Following discussion Fortun made a motion, seconded by Mueller, to approve the minutes of the April 20, 2004, meeting. All were in favor. Motion carried. 2. Medical Staff Meeting Minutes and Credentialing. Dr. McGinnis provided a report on the recent Medical Executive Committee Meeting. The following practitioners were recommended for membership to the Medical Staff. Initial Appointment. Daniel Beggs, MD Radiology Active Advancement from Provisional. Philip Murray, MD Radiology Courtesy Karla Myhra- Bloom, MD Radiology Courtesy Gwen Nazarian, MD Radiology Courtesy Frederick Olson, MD Radiology Courtesy John Per] 11, MD Radiology Courtesy Kenneth Preimesberger, MD Radiology Courtesy Michael Plunkett, MD Radiology Courtesy Steven Sirr, MD Radiology Courtesy Reappointments. John Bergseng, DO General Surgery Courtesy 5(6� • 11 11 Board of Directors Page two May 18, 2004 Stanley Kurisko, MD Radiology Courtesy Resienations. Samer Suleiman, MD -- resigned from Consulting Radiologists, Ltd. Effective 5/4/04 Sam Scholl, MA, LP - No volume so current reappointment expired on 4/30/04 Joanne Kockelman, Surgical Tech — Credentialing materials not returns so current Reappointment expired on 4/30/04 Following discussion, McGinnis made a motion, seconded by Knutson, to grant membership and privilege to the above listed practitioners as recommended by the Medical Executive Committee. All were in favor. Motion carried. III. New Business. A. McGough Construction Update. Andey Rasmussen, from McGough Construction, gave a brief report on the construction project. The major changes in the project were: demolition of the old Health Information Services area; planning for the Obstetrics Services renovation; and pharmacy renovation. B. Infusion Pump Purchase. The Board received a Capital Expenditure request for the purchase of 27 Abbott Laboratories Plum A+ Infusion Pumps. Purchasing the pumps will enhance patient safety because the alarm system will interface with the new nurse call system. The pumps will allow future software enhancement (MedNet technology) which will reduce the potential for human error in administering medications. The system will also allow for standardization which reduces the potential for staff error when moving between pump models while providing patient care. The proposed pumps also have the technology that allows them to be easily upgraded, through a computerized chip /cassette that can be replaced. Purchasing, rather than leasing also provides the best return on investment for HAHC. The equipment is available through the hospital's group purchasing organization (VHA) at a cost of $59,400. Following discussion, Mueller made a motion, seconded by Knutson, to request approval from the City Council to authorize the purchase of 27 Abbott Laboratories Plum A+ Infusion Pumps at a cost of $59,400. All were in favor. Motion carried. C. Orthopedic Recruitment, John Mitchell, from Health Care Futures, joined the meeting, by phone, to present the arrangement with the . Board of Directors Page three May 18, 2004 Orthopedic and Fracture Clinic of Mankato (OFC) for Orthopedic Physician services. He described the relationship between HAHC and OFC began over a year ago. The intent of both parties will be to increase coverage with the OFC physicians to 1.4 full time equivalent physicians and physician assistants in July 2004. The practitioners will see patients in the Hutchinson Medical Center on an outpatient basis and will use the operating rooms on an inpatient basis in addition to admitting patients to the hospital. The economic arrangement has not been completely finalized, however both organizations have agreed in principal on the coverage, billing, and relationship concerns. A fair market analysis is being conducted and will be used to establish the financial relationship between the hospital and OFC, for the practitioners. It is intended the hospital charge for all services (facility and professional) for orthopedic services and compensate the practitioners through OFC according to the terms and conditions contained within the agreement. A resolution was presented to the board for consideration in finalizing the document between OFC and HAHC. • Following discussion, Knutson made a motion, seconded by Fortun to approve the resolution as presented to the board. All were in favor. Motion carried. 1V. Organizational_ Reports. A. President. A meeting was held with representatives of Kraus Anderson regarding repairs on the mall. Senior Care project may be disrupted somewhat because other providers have entered the market. We continue in dialogue with them. B. Acute Care Programs and Services. Lien reported we are pleased to announce we have hired our fifth CRNA who will join us June 1, 2004. She also reported on the value of Ridgewater Campus in Hutchinson. We had four LPN's graduate from the RN Program and two nursing assistants become LPN and one unit Secretary became an LPN. We will be working with Shakopee in a research project regarding employee assistive devices for lifting. C. Care and Pro ram Su wort Services. Erickson reported we had the CCU Open 40 House in May and there were about 200 people in attendance. Once the ER is complete we will have another open house. L7 Board of Directors . Page three May 18, 2004 Orthopedic and Fracture Clinic of Mankato (OFC) for Orthopedic Physician services. He described the relationship between HAHC and OFC began over a year ago. The intent of both parties will be to increase coverage with the OFC physicians to 1.4 full time equivalent physicians and physician assistants in July 2004. The practitioners will see patients in the Hutchinson Medical Center on an outpatient basis and will use the operating rooms on an inpatient basis in addition to admitting patients to the hospital. The economic arrangement has not been completely finalized, however both organizations have agreed in principal on the coverage, billing, and relationship concerns. A fair market analysis is being conducted and will be used to establish the financial relationship between the hospital and OFC, for the practitioners. It is intended the hospital charge for all services (facility and professional) for orthopedic services and compensate the practitioners through OFC according to the terms and conditions contained within the agreement. A resolution was presented to the board for consideration in finalizing the document between OFC and HAHC. • Following discussion, Knutson made a motion, seconded • by Fortun to approve the resolution as presented to the board. All were in favor. Motion carried. 1V. Organizational Reports. A. President. A meeting was held with representatives of Kraus Anderson regarding repairs on the mall. Senior Care project may be disrupted somewhat because other providers have entered the market. We continue in dialogue with them. B. Acute Care Programs and Services. Lien reported we are pleased to announce we bave hired our fifth CRNA who will join us June 1, 2004. She also reported on the value of Ridgewater Campus in Hutchinson. We had four LPN's graduate from the RN Program and two nursing assistants become LPN and one unit Secretary became an LPN. We will be working with Shakopee in a research project regarding employee assistive devices for lifting. C. Care and Program Support Services. Erickson reported we had the CCU Open Ilouse in May and there were about 200 people in attendance. Once the ER is complete we will have another open house. • 5UP • Board of Directors Page four May 18, 2004 D. Community Care Pro ams and Services. Nothing further to report. E. Finance Information and Material Services. Nothing further to report. F. Senior Care. Krentz reported the Department of Health returned and assessed 14 charts and we passed seven out of eight. We did not pass one infection control issue. G. Director of Medical Affairs. Mulder reported on the results of the core measures of Congestive Heart Failure and Pneumonia. He also reported on a ventilator protocols initiative. H. Foundation Director. Linder reported on the at software installation and training for the Foundation. HAHC Fundraising has begun. The Scramble for Life Golf Outing is scheduled for August 9's and the Share and Care dinner is scheduled for November 1P, Patient Safety & Performance improvement. Mulder provided a summary of the • Patient Safety and Performance Improvement meeting. Allina Report. Rickie Ressler reported on the work with Nursing Leadership in the various regional facilities including a Strategic Nursing Plan for Allina. She also reported on the Electronic Medical Record installation in Buffalo which will be the first followed by Abbott Northwestern. Phillips Eye Institute has been approved for a large expansion. Accounts Payable. The accounts payable and cash disbursements for March 2004 were presented for payment. Following discussion, Fortun made a motion, seconded by Knutson, to approve the accounts payable and cash disbursements as listed in the amount of $5,941,370.15. All were in favor. Motion carried. Statistical Report. Graves presented the statistical report for March 2004. Financial Rem. Larson provided the financials for the month of March 2004, which showed a net income of $229,861 compared to a budget of $348,577. Following discussion, McGinnis made a motion, seconded by Fortun to approve the financial report as presented. All were in favor. Motion • carried. 'k `l Board of Directors . Page five May 18, 2004 Auxiliary Meeting Minutes. The Hospital Auxiliary Meeting Minutes were presented. No unusual comments were made. Bums Manor Auxiliary Meeting Minutes. The Bums Manor Auxiliary Meeting Minutes were presented. No unusual comments were made. Graves Evaluation. Steve Snapp, Wayne Fortun, and Rickie Ressler met prior to the board meeting to do Graves's evaluation. Snapp reported he hit high marks and it was another good year for the organization. Meeting was adjourned at 6:45 PM. Respectfully submitted, ® Corrinne Schlueter Recorder LJ n U Sherry Ristau Secretary Slaty . MINUTES HUTCHINSON PLANNING COMMISSION Tuesday, May 18, 2004 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with the following members present: Brandon Fraser, Jim Haugen (.5:35 p.m.), Lynn Otteson, Mike Flaata, Farid Currimbhoy, Robert Hantge (5:46 p.m.) and Chairman Kirchoff. Absent: Also present: Julie Wischnack, AICP, Planning Director, Marc Sebora, City Attorney, John Rodeberg, Director of Engineering, Miles Seppelt, EDA Director and Bonnie Baumetz, Planning Coordinator 2, APPROVAL OF MINUTES a) Consideration of Minutes dated April 20, 2004 Mr. Currimbhoy moved to approve the minutes of April 20, 2004 as submitted. Seconded by Ms. Otteson. The minutes were approved unanimously. . 3. PUBLIC HEARINGS a) CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY PEACE LUTHERAN CHURCH TO USE PROPERTY LOCATED AT 400 GLEN ST S. (FORMER HANTGE FUNERAL CHAPEL) FOR CLASS ROOMS AND MEETING ROOMS LOCATED IN THE R2 DISTRICT Chairman Kirchoff opened the hearing at 5:40 p.m. with the reading of publication #7188 as published in the Hutchinson Leader on May 6, 2004. Ms. Baumetz commented on the request for the church to use the former Hantge Funeral Chapel for classrooms, meeting rooms and youth activities. She stated there is a possibility the upstairs would be turned into an apartment. The lot is zoned R2 which would permit housing. She commented on the staff recommendations as follows: 1. The Building Official and Fire Officer must inspect the building and complete a code review. 2. Expansion of use beyond the application (classrooms, meeting rooms, youth group, apartment) would require further review. . Ms. Baumetz stated there were no neighboring property owners objecting to the request. 5(0. Minutes Planning Commission — May 1 S, 2004 Page 2 . Mr. Haugen made a motion to close the hearing. Seconded by Mr. Flaata the hearing closed at 5:45 p.m. Ms. Otteson made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Currimbhoy. The motion carried with Chairman Kirchoff abstaining. Ms. Baumetz stated this item will be placed on the City Council consent agenda at their meeting held May 25, 2004 in the Council Chambers at 5:30 p.m. b) CONSIDERATION OF VARIANCE REQUESTED BY 3 -D CNC LOCATED AT 1055 5T" AVE. SE TO REDUCE SIDE= YARD SETBACK FROM 20 FEET TO 17 FEET FOR THE CONSTRUCTION OF AN ADDITION ONTO AN EXISTING NONCONFORMING BUILDING AND REDUCE PARKING SPACE LENGTH BY 2 FEET Chairman Kirchoff opened the hearing at 5:46 p.m. with the reading of publication #7189 as published in the Hutchinson Leader on May 6, 2004, Ms. Wischnack commented on the request explaining the placement of the addition and the existing building. She stated the original plans showed a 20 foot setback. She explained there was a one stop shop meeting with the property owner. She also commented on the parking stall variance to ease access in the area. Ms. Wischnack explained there is adequate parking on the property. Landscaping requirements are 13 additional trees. The property owner is requesting 14 shrubs be allowed . in place of the trees. The applicant has provided plans that indicate a new stormwater area to the north of the parcel. There must be an overflow outlet for the pond in the event of an unusual storm event. Ms. Wischnack stated the hardship as the error in the placement of the original building. She commented on the staff recommendations as follows: 1. Additional trees should be added to the landscaping plan (2 inch minimum). Further discussion and coordination with the City Forester could assist in the process. 2. Plantings shall be completed prior to final inspection of the building 3. A design for the outlet pipe on the northern end of the property must be submitted, prior to permit issuance. 4. Parking lot must be paved prior to permit issuance. 5. Garbage area must be enclosed and screened. Ms. Wischnack clarified number 4 to read prior to certificate of occupancy issuance. Discussion followed on the shorter handicap parking. Mr. Rodeberg stated with the room for overhang of the vehicle the requirements would be met. He stated the lot drains by a swale. He explained in the present pond area the water soaks in the ground to dry with the addition ground . coverage a small outlet will be needed to drain the pond. Ms_ Wischnack commented on the forester's review. JL��, Minutes Planning Commission - May 18, 2004 Page 3 Ms. Otteson made a motion to close the hearing. Seconded by Mr. Flaata the hearing closed at 5:49 p.m. Mr. Haugen made a motion to recommend approval of the request based on the hardship of the error in the building placement with staff recommendations changing #4 to "certificate of occupancy issuance" instead of "permit issuance ". Seconded by Mr. Flaata. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held may 25, 2004 in the Council Chambers at 5:30 p.m. c) CONSIDERATION OF VARIANCE REQUESTED BY BARRY OLSON TO REDUCE FRONT YARD SETBACK FROM 25 FEET TO 18 FEET FOR THE CONSTRUCTION OF A COVERED ENTRY LOCATED AT 304 COLLEGE AVE N.E. Chairman Kirchoff opened the hearing at 5:50 p.m. with the reading of publication #7190 as published in the Hutchinson Leader on May 6, 2004. Ms. Wischnack explained the request to reduce front yard setback for the construction of a roof over the deck which is being constructed presently. She stated the ordinance allows a deck to be 1/2 the distance into the yard however a variance is required to cover the entry as it is not 25 feet from the property line. The hardship is the age of the home built before the ordinances were in place. She commented on the following recommendations: • 1. A survey of the property is required to verify property lines (anticipated receipt 5/18/04). 2. The addition must not extend into the setback beyond that of the existing garage. 3. Must not build over utility lines or meters which must be moved at owner's expense. • Ms. Wischnack explained number 1 has been completed. Mr. Olson stated there are no meters in the area of construction. The utility box on the west side of the deck will not be covered. Mr. Flaata made a motion to close the hearing. Seconded by Mr. Currimbhoy, the hearing closed at 6:00 p.m. Mr. Fraser made a motion to recommend approval of the request with staff recommendations number 2 and 3. Seconded by Mr. Haugen. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held May 25, 2004 in the Council Chambers at 5.30 p.m. d) CONSIDERATION OF VARIANCE REQUESTED BY DAVID BROIL TO INCREASE LOT COVERAGE REQUIREMENTS FROM 35% TO APPROXIMATELY 37% FOR CONSTRUCTION OF FOUR - SEASON PORCH ON TOWNHOUSE LOCATED AT 70 ORCHARD AVE. S.E. 5 (a�5 Minutes Planning Commission — May 18, 2004 Page 4 Chairman Kirchoff opened the hearing at 6:01 p.m. with the reading of publication #7191 as published in the Hutchinson Leader on May 6, 2004. Ms. Wischnack explained the lot coverage requirement and stated we have granted such variances in the past. She explained the calculations for lot coverage are made in different ways either by individual lot or all lots involved. In this case, the coverage is over the requirement for both lots. She commented on the staff split vote of 6 to deny and 9 to approve. Some of the staff had issues with the house being too large for the lot. She explained the hardship created by the stringent code and commented on the drainage in the area. Ms. Wischnack commented on the staff recommendations as follows: 1. Utility meters must not be covered by the construction and removal would be at owner's expense. 2. The drainage in the southern portion of the property is questionable. Particular attention to how this area drains to the east and along the side property line is of the utmost importance. The drainage solutions must be presented prior to construction of this addition. 3. This lot may not contain any more structures. David Broll, property owner, stated he will work with the City on drainage. He explained the house meets all setbacks and won't decrease the value of the other townhomes. Ms. Otteson made a motion to close the hearing. Seconded by Mr. Hantge the hearing closed at 6'07 p.m. Discussion followed regarding the lot sizes and coverage. Mr. Broll explained lots 7 and 8 had the same issues and he decided to follow the code requirements. The final two lots are large enough for the additional coverage. Ms. Wischnack stated the property owner at 62 Orchard did call regarding drainage. Mr. Flaata made a motion to recommend approval of the request with staff recommendations based on the hardship created by code too stringent and the overall impact of the development will not be affected. Seconded by Mr. Hantge. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held May 25, 2004 in the Council Chambers at 5:30 p.m. e) CONSIDERATION OF VARIANCE REQUESTED BY RANDALL AND EDITH CARLSON , PROPERTY OWNERS, TO REDUCE FRONT YARD SETBACK FROM 25 FEET TO 8.8 FEET FOR THE CONSTRUCTION OF ADDITION TO EXISTING NONCONFORMING DUPLEX LOCATED AT 426 HURON STREET SE. Chairman Kirchoff opened the hearing at 6:14 p.m. with the reading of publication #7192 as published in the Hutchinson Leader on May 6, 2004. Ms. Baumetz commented on the request and updated the Planning Commissioners on the staff discussion regarding the size of the addition. The house is a duplex and the staff are concerned with another unit being added. This area is zoned R2 for single and two family only. She ,5(a�5 Minutes Planning Commission — May 18, 2004 Page 5 explained one of the recommendations is a letter stating the house will be used as a duplex only. She commented on the recommendations as follows: 1. There must not be additional living units in the house. Two families (as defined by ordinance) is the maximum. 2. A written statement from the property owner that this home would only be used for two families. 3. The building inspector /fire service administrator shall verify all of the appropriate life /safety codes are being met. 4. Removal or relocation of services is at owner's expense 5. Grading of the site must not negatively impact the neighboring properties. 6. Addition must not extend closer than shown on the survey dated 4/20/2004. 7. If trees are removed on the lot, boulevard trees must be planted to replace the trees lost. Gerald Maidl, son -in -law of the property owners, explained the makeup of the addition adding a living room and 2 bedrooms to both floors. He stated the apartments are very small. He explained he and his wife live in one unit which has a separate entrance. One tree was removed. He stated the downstairs entrance will be from the front and a back door is • also being planned. The entire house will be resided. Ms. Wischnack stated the Building Official has completed a review of the house. Ms. Baumetz stated the property owners across the street were concerned the addition would be placed closer to the road than the existing home. Mr. Haugen made a motion to close the hearing. Seconded by Ms. Otteson the hearing closed at 6:26 p.m. Ms. Otteson made a motion to recommend approval of the request with staff recommendations the hardship being the large boulevard and the age of the home before the ordinances were in place. Seconded by Mr. Hantge. The motion carried unanimously. Ms. Baumetz stated this item will be placed on the City Council consent agenda at their meeting held May 25, 2004 in the Council Chambers at 5:30 p.m. f) CONSIDERATION OF VACATION OF LOUISIANA STREET AND THE 10 FOOT UTILITY AND DRAINAGE EASEMENT DIRECTLY TO THE WEST OF THE STREET REQUESTED BY LEO SAND, SAND PROPERTIES, PROPERTY OWNER . Chairman Kirchoff opened the hearing at 6:28 p.m. with the reading of publication #7193 as published in the Hutchinson Leader on May 6, 2004. 5 (0b Minutes Planning Commission — May 18, 2004 Page 6 Ms. Baumetz explained the request and stated the drainage and utility easements will be platted with the future development. She commented on the staff recommendations as follows: 1. All piled concrete material be removed from the property by June 30, 2004. 2. Future development plans must be reviewed under separate processes. Dean Bertram, neighbor on 7t" Ave, asked if a fence could be placed to buffer the properties in his development from this development as protection. Discussion followed on the fence to decrease movement between developments. Neil Fortier, Sand Properties, stated he understands the issues and explained the fence requirement should be considered at the time of development. Mr. Hantge made a motion to close the hearing. Seconded by Ms. Otteson the hearing closed at 6:33 p.m. Ms. Wischnack stated the fence issue will be addressed at the time of the Conditional Use Permit. Ms. Otteson stated a police report should be received to substantiate the fence placement. There could possibly be a neighborhood meeting at the time of development. Mr.Haugen made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Currimbhoy. . The motion carried unanimously. Ms. Baumetz stated this item will be placed on the City Council consent agenda at their meeting held May 25, 2004 in the Council Chambers at 5:30 p.m. g) CONSIDERATION OF CONDITIONAL USE PERMIT AND VARIANCE REQUESTED BY SCOTT GLASER, PROPERTY OWNER, TO CONSTRUCT A RETAINING WALL IN THE EASEMENT AND TO REDUCE SIDE YARD SETBACK 1 FOOT TO CONSTRUCT A HARDSURFACED DOG WALK 4 FEET FROM PROPERTY LINE LOCATED AT 785 ROBERTS ST. S.W. Chairman Kirchoff opened the hearing at 6:36 p.m. with the reading of publication #7194 as published in the Hutchinson Leader on May 6, 2004. Mr. Hantge stepped down from the Commission. Ms_ Wischnack explained this was not an easy request and staff had much discussion regarding the retaining wall and drainage of the property. She reported the landscaper suggested a swale between the homes. She explained there are other sites in the neighborhood like this. Ms. Wischnack stated the staff recommended denial of the Conditional Use Permit and Variance because of drainage concerns. She commented on options for staff recommendations should the Commission approve the request as follows: 1. After construction of the retaining wall, the final grades should be approved by the Engineering Department. Minutes Planning Commission — May 18, 2004 Page 7 . 2. The property owner is responsible to relocate any utility lines in the area. John Rodeberg commented on the drainage issues and concerns he has with the request. He stated the entire area of the yard drains through the area to be made smaller. This potentially could create problems. He explained there are other options for the dog walk placement. Discussion followed on other placement options and proper grading to eliminate drainage problems. Mr. Rodeberg stated there is some problem not significant flooding. Mr. Glaser, property owner, explained the purpose of the kennel placement so the dog could go into the garage. He stated he wanted to compete this project before the lot next to him is developed. He explained the dog walk could be used for a patio in the future. Mr. Glaser stated there are other alternatives, however, the kennel would then have to be made permanent. Mr. Fleata made a motion to close the hearing. Seconded by Mr. Currimbhoy the hearing closed at 6:52 p.m. Mr. Fraser made a motion to recommend approval of the Conditional Use Permit with staff recommendations. Seconded by Mr. Haugen. The motion carried with Mr. Hantge abstaining. Ms. Otteson stated she has no problem with the retaining wall however the dog run variance is not appropriate since there • are issues with drainage and dog feces runoff. Mr. Fraser made a motion to recommend approval of the variance due to the hardship of the house placement with staff recommendations. Seconded by Mr. Currimbhoy. The motion carried with one nay and Mr. Hantge abstaining. Ms. Wischnack stated this item will be placed on the City Council regular agenda at their meeting held May 25, 2004 in the Council Chambers at 5:30 p.m. h) CONSIDERATION TO ANNEX 80 ACRES BY ORDINANCE REQUESTED BY THE EDA KNOWN AS THE STRITESKY PROPERTY Chairman Kirchoff opened the hearing at 6:58 p.m. with the reading of publication #7195 as published in the Hutchinson Leader on May 6, 2004- Ms. Wischnack stated the EDA is purchasing the property contract for deed from the Stritesky family. She updated the Commission on the State Statutes regarding annexations over 60 acres. This property is 80 acres. She explained Hassan Valley Township has 90 days to respond which will be up on June 22, 2004. If the Township objects, the State continues the process. Mr. Seppelt explained the EDA would like to secure additional area for industrial space. The goal is for industrial development which will not affect the residential properties. He stated Creekside Compost has an . interest in 20 acres to locate leaf storage. There would be a tall fence or berming and planting constructed to shield the composting. Minutes Planning Commission — May 18, 2004 Page 8 A letter from Mr. Walt Clay was read regarding his concerns with the annexation and the proposed use of the property unless a fence is constructed. Mr. Seppelt stated there is no commitment by Creekside to own or lease the property at this time. Discussion followed on the process of rezoning and Conditional Use Permit. Ms. Wischnack stated 1 -2 (Heavy Industrial) would allow the compost site. Mr. Fraser made a motion to close the hearing. Seconded by Mr. Flaata the hearing closed at 7:13 p.m. Ms. Otteson made a motion to recommend approval of the request. Seconded by Mr. Hantge. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held May 25, 2004 in the Council Chambers at 5:30 p.m. i) CONSIDERATION OF A 3 LOT PRELIMINARY PLAT TO BE KNOWN AS HUTCHINSON FIFTH AVE. INDUSTRIAL PARK SUBMITTED BY THE HUTCHINSON EDA Chairman Kirchoff opened the hearing at 7:15 p.m. with the reading of publication #7196 as published in the Hutchinson Leader on May 6, 2004. • Ms. Baumetz commented on the 3 lot plat requested by the Hutchinson EDA for industrial development. She commented on the following staff recommendations: 1. The subdivision ordinance requires tree planting. The City Forester has provided an analysis of the existing site. The tree planting could be done when a building is constructed (as would be the case in residential subdivisions). 2. There is an expectation that the isolated accessory structures would be removed from the property on the north side of road within 3 years. 3. A storm water pond would be required for the development and will be constructed as part of the grading improvements on Lot 2, Block 2. Mr. Seppelt explained the previous acquisition of the property and the lease agreement with the Wetherall's. He stated they will develop Block 2 first. A spec building to be use as light industrial will be constructed on the lot. He explained larger scale industrial is anticipated for the North lot. He commented on providing a gateway type of entrance to the city on the East. Mr. Fraser made a motion to close the hearing. Seconded by Mr. Hantge the hearing closed at 7:20 p.m. Mr. Fraser made a motion to recommend • approval of the request with staff recommendations. Seconded by Mr. Hantge. The motion carried unanimously. Ms. Baumetz stated this item ID Minutes Planning Commission — May 18, 2004 Page 9 • will be placed on the City Council consent agenda at their meeting held May 25, 2004 in the Council Chambers at 5:30 p.m. j) CONSIDERATION OF AMENDMENT TO ZONING ORDINANCE SECTION 8.01 REGULATING EXISTING TWO FAMILY HOMES IN THE SINGLE FAMILY RESIDENCE DISTRICT Chairman Kirchoff opened the hearing at 7:21 p.m. with the reading of publication #7197 as published in the Hutchinson Leader on May 6, 2004. This item was discussed at the April meeting. Mr. Fraser made a motion to close the hearing_ Seconded by Mr. Hantge the hearing closed at 7:22 p.m. Mr. Fraser made a motion to recommend approval of the request. Seconded by Ms. Otteson. The motion carried unanimously. This item will be placed on the City Council consent agenda at their meeting held May 25, 2004 in the Council Chambers at 5:30 p.m. 4. NEW BUSINESS a) CONSIDERATION OF FINAL PLAT TO BE KNOWN AS SOUTHFORK RIDGE SECOND ADDITION . Ms. Otteson abstained from the discussion. Ms. Baumetz explained the request as being Phase II on the final plat of Southfork Ridge. She commented on the following recommendations as follows: 1. Setbacks for the development shall be as prescribed in the R3 Zoning District. 2. An additional subdivider's agreement must be executed. 3. Any additional fees must be submitted by the applicant. Mr. Flaata made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Haugen. The motion carried with Ms. Otteson abstaining. Ms. Baumetz stated this item will be placed on the City Council consent agenda at their meeting held May 25, 2004 in the Council Chambers at 5:30 p.m. b) DISCUSSION OF PLANNING COMMISSIONER JOB DESCRIPTION AND DUTIES Ms. Wischnack commented on the sample description from Lynden, WA. The sample was retyped to reflect Hutchinson. Discussion followed on the possibility of Government Training Services coming to Hutchinson tc put on a workshop regarding the role of the Planning Commissioner. Discussion followed on the open meeting law and if a -mails violated the • law. Public data technically could be a violation if the planning 5 C Cam, Minutes Planning Commission — May 18, 2004 Page 10 . commissioners would discuss an item by email before the vote. Discussion followed on the process with after the fact information. Ms. Wischnack stated a flow chart of the process could be made. Discussion followed on the need for a Planning Commission representative at the City Council meetings. 5. OLD BUSINESS None. B. COMMUNICATION FROM STAFF Ms. Otteson commented on the workshop she attended on May 13th put on by Government Training Services. Ms. Wischnack updated the Commission on the three upcoming requests for senior housing developments. 7. ADJOURNMENT There being no further the meeting adjourned at 7:55 p.m. • r L 5( & 5 n u ASSETS Current Assets 1 Cash and irwestmenfs - Operations 2 Cash and investments- Self- Insured 3 Subtelaf cash 8 lr, eslments 4 PalienVResident receivables 5 Allowances far bad debts 6 Advances and contractual allpnances 7 Net palienifresidenl and third -party 8 payor receivables 9 10 Other receivables - net 11 Inventories 12 Prepaid expenses 13 Total Current Assets HUTWNSON AREA HEALTH CARE Comparative Balance Sheet As of May 31, 2004 (Al (8) (A) -(8) MAY APRIL MAY Change 2004 2094 2003 CY vs PY $10,294,074 $9,602,547 $11,988,093 61t11l2C04 1,706,721 11.02 AM 941,554 FINAL HUTWNSON AREA HEALTH CARE Comparative Balance Sheet As of May 31, 2004 (Al (8) (A) -(8) MAY APRIL MAY Change 2004 2094 2003 CY vs PY $10,294,074 $9,602,547 $11,988,093 (794,019) 1,706,721 1,654,638 941,554 765,167 $14000,795 511,337,185 $12,029,647 (28,852) 19,1 f6,813 18,691,349 18,286.177 2830,636 (4,501,093) [4,401,331] (3.858,188) (642,905) _(6,568,311) (6278151) (5,517978) (1050333) Current malunties of 58,047,409 $8,011467 $6,910,011 1,137.396 210,502 229 -031 270,520 (60,018) 732,342 732,137 671.808 60,534 203.357 255,221 2155,1355 (61.698) $21,194,405 $20,565,441 420,147,041 1,047,364 14 Board DesioNWIFunded OeOreriation Investments $7,409,055 $6,163,)74 $15449795 (8040 -730) 15 investment in Joint Ventures $643,638 $696,116 $399,575 244,063 Plant Assets 16 Land 17 Buildings 18 Accumulated depreciation 19 Buildings less depreciation 20 Equipment 21 Accumulated depreciation 22 Equipment less depreciation 23 Cash-construction 8 ayuipment 24 Cansiruction in progress 25 Tdal Plant Assets Other Assets 26 Deferred granting costs TOW Funds V, rte. f� FINSTIANT Natalre Polacco $1,019,788 $1,019,788 $1,019,788 0 Total Current Liabilities 27,145,006 27,124,176 26,'13,8130 1,031,206 (12,885,310) (12,7132,523) (11,999190) (986720} Long -term Debt flew current $14,259,696 $14,34f,653 514,214,610 45,086 maturities} 16.374,365 '6.371,131 15,468,292 906,073 (72,5'5,1195) ()2,418,481) (11,788,342) (726,753) $3,859,270 $3,952,657 $3.679.950 f79,320 0 0 o a 9,20(},023 1,482,053 1.fi" ,542 7565,481 328,338.777 $27,796,f5T $20,548,890 7,789,887 Fund balance $95,903 $97014 $'09,554 (13651) 357,01.788 $57,317,896 $56,554,855 1,1125 -933 Total Funds $7,636,014 $7,449,373 58,761,993 (1.125,979) $21,253,663 $21,251,306 $22.419,759 {7,166,096] 521,192,111 528,617,217 52$473,103 3,319,008 557,681,788 $57,317,896 356,654,855 1,026,933 (A) (B) (A) -(B) MAY APRIL MAY Change 21104 2004 2003 CY vs PY LLQ LITIES AND FUND BALANCES Current Liabilities Current malunties of Long term debt $1,199,748 $T,226,748 $1,125,591 74,157 A=aunts payable - bade 1,606.113 1,741,5'6 2,389,166 (783,053) Eslimated conlractual settlements-net 1,140,7f6 1, f 37,701 1,727,173 (586,457) Acuued expenses - Salaries 1,124,966 928,826 888,332 236,634 PTO 1,538,203 1.507.322 1.37G.517 167 686 Interest 319,714 233,573 365,06T (45,347) Self- Insured programs 423,673 393,673 6t 3.551 11 a9, 688} Olher 159,554 155,502 142.002 17,552 Defamed liabilities 116,408 112,241 134,944 (18,536) Deferred revenue 8,919 1 ?,771 5,646 T,273 Total Current Liabilities 27,145,006 27,124,176 26,'13,8130 1,031,206 (12,885,310) (12,7132,523) (11,999190) (986720} Long -term Debt flew current $14,259,696 $14,34f,653 514,214,610 45,086 maturities} 16.374,365 '6.371,131 15,468,292 906,073 (72,5'5,1195) ()2,418,481) (11,788,342) (726,753) $3,859,270 $3,952,657 $3.679.950 f79,320 0 0 o a 9,20(},023 1,482,053 1.fi" ,542 7565,481 328,338.777 $27,796,f5T $20,548,890 7,789,887 Fund balance $95,903 $97014 $'09,554 (13651) 357,01.788 $57,317,896 $56,554,855 1,1125 -933 Total Funds $7,636,014 $7,449,373 58,761,993 (1.125,979) $21,253,663 $21,251,306 $22.419,759 {7,166,096] 521,192,111 528,617,217 52$473,103 3,319,008 557,681,788 $57,317,896 356,654,855 1,026,933 • 0r10.r200e 11 62 AM FINAL HUTCHINSON AREA HEALTH CARE Statement of Revenues and Expenses Month and Period Ended May 31, 2394 CURRENT MONTH YEAR -TO -DATE YEAR -TO -DATE Over {Under} Budget Over (Under] Budget 'JAR IANCE % Revenue Ac!ual Budge? Dollars Percent Actual Budget Dollars Percent May, 2003 CY vs PY 1 In patient revenue 53,G21645 $3,219,558 1198,113) -6.2% $14,828,246 516.051,424 ($1.223.178) -7.6% $t2.344,056 201% 2 Out pabont revenue 4.017.604 4.279,641 ( 262 .)371 .8.1% 29,329,395 20,699000 (369,605} -1.8% 16 912,875 20 2% 3 Resident Revenue 613.407 622977 I9,570) -1.5% 3,214,553 3,011,776 202,777 6.7% 2,7(37 -035 16.2% 4 Total patien7lresident revenue _ 57,652.456 38,122.176 23469.726} -5.6% 538,372,194 $39,762,200 ($1.390008) 3.5% $32.023,986 196% Discounts 5 Govemmenlal B Policy Discount 3,705,807 3,943.082 (237.275) £0% 18,743,592 19,315 355 (571,763) -3.0% 14,666 -199 27 8% 6 Free Care 0 4,166 [4,1(55) - 100.0'75 7.097 201833 (13,736) -85.9% 0 We 7 Total deduction fnxm revenue 53705,607 $3,947.248 0241,441} -8.1% $18750689 519336,168 {5585,499} -68.9% $14,666,199 278% 8 Net palientfresident revenue $3,946,649 $4,174,928 ($226,279) .5 5% $19,621,505 $28428.012 (5804,507) -119% $17,357,767 13.0% 9 Other operaling revenues 77,420 79,893 {2,473} -3-1% 361,127 395,749 134,822) -87% 292,436 23.51/6 r0 Net oper47ing revenue $4,024069 $4,254,821 ($23G,752) 5.4% $19,982632 $20821761 ($839,129] d -9% $17,650,203 13.2% Fxxnses 11 Salaries $1,886,827 $1,132$,855 $64,972 3.610 $9,151,808 58,942,243 $209,565 2.3% $8,172,765 12.0% 12 Employee Benefils 390 -947 413,229 (22,262) 5.4% 2.057,480 2,043,734 7,746 0.4% 1.896,124 62% 13 Professional and Medical Fees 476.724 495,024 (76,306) -15.8% 2,241,870 2,568.913 (327,043) -12.7% 2.453907 -86% 14 U7ilifies, Mtnce Contracts R Repairs 160,685 166.006 (5.321) 32% M.112 853,368 (3,256) d.4% 764,126 11 3% IS Food, Omgs 85upplies 567,243 549,089 18.154 3.3% 2,673,115 2,615,492 57,623 22% 2,132 -263 254% 16 Other expense 107,326 144,699 (37,373) -25.8% 634,524 712,567 (77,943) -10.9% 635,559 -01% T7 Minnesota Care 51,002 53,943 (2941) 5.5% 243,291 269,715 (26,424) -9.8% 185,333 313% 18 Bad debt 97,480 102,490 (5.010) -4.9% 267,773 348,464 (60,691) A74% 174,772 647°5 19 Interest 38,147 69,055 (30.908) -44.8% 200.136 283,977 (63,841) -29.5% 198,137 10% 20 Depreciation 166,106 187,152 (21,W) 41.2e 803,250 680626 (57378) -45.7% 725,516 10.71.16 21 Total expenses $3882.487 $4,002,542 0120,055] .30% $19137459 $79499,101 (5361,642) -7.9% $17,338.502 10.4% 22 Excess of net operating revenue war (under) operating expenses $141582 $252279 f$1101697) -43.9% $845,173 $1,322,660 ($477,487) 36 -1% $317,791 17t.t% Ncnocereling Revenues 23 tnvestmentin rre $17,322 $14,000 $3,322 237% $84938 $70,000 310,936 156% $92,292 -12.3% 24 Other nonoperating revenue (net) t6,777 25,679 (8,902) .3d 7% 65,520 125,229 (39,709) .317% 39.182 116 3% 25 Plaza 15 Income! (loss} (788) 11.872 [12 MD} - 106.6% 21,243 47,132 {25,889} 54.9% 39,8£6 -46 6% 26 Total nonoperating revenue 533,311 $51,551 ($18,240] .354% $187701 5242,361 f,$54,660) .22.6% $171,292 9.6y0 27 Net Income $174,893 5303,830 (3128,937) 624% 51,0.32.674 $1,565,021 [$532.147) 34.0% 5482.993 113.8% 28 Patient days 896 970 174) -7.6% 4,340 5,G69 (729) -14.4% 4,096 60% 29 Resident days 3,526 3,697 (171) 4.6% 17,573 17,880 (307) -1.7% 17,138 2.5% 30 Percent panty- bud9ef beds - Hospital 48.2% 52.2% -4.01% -7.6% 47.9% 55 -9% -8.0% -14.4% 45.2% 60% 31 Percent o pancy- budget beds - Nursing Home 92.5% 97.9% -4.5% d.6% 94.6% 96.3% 47% -1.7% 92.3% 2 5% 32 FTE's 470 -3 479.3 -9.0 -5.9°0 466.1 479.3 -13 2 -2.13% 42B.8 8 7% 33 Admissions ( adjusted) - Hospilal, only 552 694 (53) -8.7'10 2.711 3,136 (427) -13.6% 2 -672 -5 6% 34 Expenses (net) per admission [adjusted} - Hospital only 5,834 5,515 319 5.8% 5.814 5,166 648 12.5% 4.575 27 0% 35 Revenue per admission (adjusted) - Hospital only 12,695 12,335 360 29% 12,905 11,649 1,265 113-9% 9,691 332% 36 Net Revenue per admission (adjusted) - Hospital only 6,172 5,974 $98 3.3% 6232 5,639 562 to.0% 5,001 24.0% 37 Discounts as a percent of revenues 48 4% 46.6% .0.2% 0.4% 48 -9% 48.6% 9.2% 0.5% 45.8% 6.7% 38 FTE's per 100 admissions (adjusted) - Hospital only 5.2 4.8 0.4 8 -13% 52 4.6 0.5 11.2% 44 t7 1% 39 Days in Net Amounts Receivable 614 55 -0 6.4 11.6% 69 3 -11.4% rr V� !1 FINSTMNT Natalie Pdacco r-1 L-A 0 2004 _CITY bF HUT CHI.N $ON F INAN CIAL REPO RT 1,244.00 24,435.00 2004 -� 2004 REVENUE -REPORT GENERAL _... _ FOR SENTA CES -_ & FORFEITS MAY YEAR TO MAY ADOPTED _ EST -- __._. 1 5.860.861 MONTHOATEACTUAL BUDGET _. (TAXES_ . _... 6.364.44 ... -- 3,371,280 _�. _ 01 01 3E5 -_ - - -- - 32,637.18 1,244.00 24,435.00 TS AND FEES _ 735 L REVENUE_ .. ?52,530.88 83,978.42 06-1 -5A6 8,815.87 � 120,838.01 48,049.08 FOR SENTA CES -_ & FORFEITS _ 385,159.40 26,343.76 152,272.48 4,764.12 501,705.75 EST -- __._. 1 5.860.861 +- --..._...3,47 113.98. (411.24 (5.901.13 _ A 2004 MAY 1 l— EXPENSE REPORT -GENERAL ,i n .002L ^99,060.99 I _ 54,87 %I 1,391,898 _890192_251 . 2,824.84 .. - -_ -- 1,029,287.50 - 1,478,5D0�1,2(1824.84 -----.....------ 9,198,069.00 36.04 %1 68,0001, 48,584.77 - I 2004' 28.55 %I _ 0_00 j 411.24 .. _..... -T 2004 BALANCE REMAINING1 MAY ERCENTAGE USED 0_00 0/01 32.000 37.801,13 17,66396 -- - 18.44 %I -- --- 6- —rt-.. 1,060,572.641 ..242270034 . 2,824.84 .. - -_ -- 1,029,287.50 - 1,478,5D0�1,2(1824.84 -----.....------ 9,198,069.00 �l 8 168 601.50 -- - - -- 10.00 %! 11.19%f I 'CITY OF HUTCHINSON FINANCIAL REPORT! - I 2004' 2003 MAY _ - YTD MAY YEAR TO MON TH ATE ACTUAL _ p . 2004 ADOPTED .. U .. _.._.. -_. BUDGET .. _..... -T 2004 BALANCE REMAINING1 MAY ERCENTAGE USED 5(a -)"1 - _ 97409.45 17,66396 96,430.24 155,912.78 - --_� 1 003 X004 ELECTIONS CNAONCEDEPART___ 166.224.33 37:640.33 5252,148,OD 161.720_73 I.._ 448,758.00 287,037.27_._- 36.51% 005 -- -- - -_ - -� MOTOR VEHICLE _ __ 66,906.93 I 14,274.94 71,391.12 _ 194,474.00. 149,000.00_ - -- 30.00% 006 ASSESSING ... I _57,'59 - -- � . —.__- _ 1 41,000.00 667 LEGAL 4976930 62.089.:03.. 190,319.00 128,229.87 32.62% 008 - - - - PLANNING 57,590.91 13,256.64 ..-- --- -- ......_.. 161,509.00 --- - 97,318.08_1, .._._......---- - - - -- 39.74% ---- .....---- - SERVICES - _ _ 04008.23 18A,812-.74 2462,000.00 1,579,69764 19.19% 1085 EMERGE CY MANAGEMENT ... 1 -- _._882,302.36 1 120 FIRE DEPARTMENT 103,605.79 11 26.25% - -- -�--� --- PECTIONS 5 1--_.... 176,820.95 - -900, - -,- --: 30,202.04 • 30.202 04 - 156,190.78f -- 76 __ - 488.191.00 332,0002A 3x.99 °k 1 1522 .. STIREETS BI ALLE __..- - - -1,- _ _YS - 350,460.15 f 79,353.57: ..._ --.. 305,981.91 --4 --- 7778,425.00 - -- -3 472'443.09 , 39.31 %•1 160 CITY HALL BUILDING 58,634.56 1 9,643.66 42,391.99 134,787.00 92,395.01 31.45 %' 201 PARK/RECREATI0N ADMINISTR 64,305.54 12.77930_1_ 64,065.48 183,080.00 119,014.52 34.98%! 202 RECREATION 7T021.321- 9636.381 53.523.53 197,758,00_ 144,234.47_ 27.07 %; - 203 SENIOR CITIZEN 34,406.32 -- 5,285.60 24,503.38 _ 51,378.00 26,874.62 41.69 %; 204 _CENTER CIVIC ARENA 105,274.85 11,285.80 1 1.17,920.27 281,293.00 163,372.73 41.92 %I 205 PARK DEIS_A_RTWENT 2_87,403.13 7_2,224.6_21 294,895.721 593,4113.94 206_RECREACENTE ILDING8PDO11__.__... .. ___ 79,705.46 3,378.98 9,673.07 8_230,5 69,972.00 69,972.06 163,386.00 42.83% 208 _EVERGREEN BUILDING 13,250.00_8,354.28_ 36:95%' 250 _ LIBRARY _ _ 66,207.69 1 1,983.15 - 68,009.12 148,348.001 80,338.88 45.84 °A; 301 CEMETERY __ __. 455. 912--- 10,1A7- 14 78006,.9 121,248.00 84,467.94 30.33 %1 310 pEBT SERVICE .______---- - - - - .. _ - - -36- _ '�, 218,7A1.00' 219,7A1.00 - 0.00% 320 AIRPORT 44.170.35 11 X 350 - -- - UNALL D GENERAL EXPE 1 - -46, _ 812,050.00804,958.98 -- ----- - - -_ —e 25.50°/, -- -- - - - - -- aTAL 3,248,8 5.19 616,894.371 3,120,836.98 9,198,086 00 1 61077,249.02 33.93 %1 5(a -)"1 0 0 20U' 1 36.04% - 'CITY . . OF HU - T , CH - I . IN I SO I IN . FINAN IWA- T 0.00% 7 2003 170,168.65 2004 REVENUE REPORT -GENERAL 16.300 ACTUALi 1! MAY YEAR TO -- --------- 2004! Year to me -Y kA E ACTUAL MAY YEAR TO ADOPTED SALANCEPERCENTAGE summmnb YTD 1 MONTH �ATE TAXES BUDGET.. 6,364.44 0.001 000 LICENSES --- 1 32.637.18 1,244-001 24,435.00 PERMITS AND FEES -REMAINING 1,690,298.65. 53098 36,763.06 120.939.01 INTERGOVERNMENTAL REVENUE ,1 63,979.4 . 2 6,61567 48,049.08 CHARGES FOR SERVICES 385,159.40 3.042A05,00 501,705.75 FINES 8 FORFEITS 26.343,76 4, ;SALES 1 0,00 -43,49 -43,49 1,24)_ 111TERETF . 5,860.68 .113,96 & Recreation ,REIMBURSEMENTS 157.413,75 40,425.60 77,16935 TRANSFERS 2261751.64 345,50 241.061.61 -6-00-1 _3,371,280.00 -0.00%-, 0.20 19,265.00 1 55.92% 2,345.373.00 1,391,898.00 247,338.00 :SURCHARGES - BLDG PERMITS 1 3,531.39 20304 2�824_._8.4 0.00 To—f -- ... ..... .. . 1,060.5T2,64 242,703.96 1,029,28750 9,198,089.00 890,192.25 1 36.04% - 48,584.77 28.55 %i T 0.00% ; -18,44%i 170,168.65 310 1.237.4309_ 16.300 (2,824.84)1 0000/"1 _2064 -- --------- 2004! 7 7 1 MAY 2_003 _2064 2004 2004! 26i F4 -Y kA 'EXPENSE REPORT -GENERAL MAY YEAR TO ADOPTED SALANCEPERCENTAGE summmnb YTD 1 MONTH �ATE ACTI BUDGET.. 1 USED ... .. . ... General Govt. --- 544.282,' 3 120,04803 559.880,4 14 �5 1,656.179-00 -REMAINING 1,690,298.65. Public Safety 1 1'527 123,047.64: 217,6111 4211,069481.83 3.042A05,00 1,972.923,171 35.150k� 8t6eet5_._a..A.I1e�__. - - -------- ,281.10 109,555.611 462,17216-71,71266,616.00 _804A43.331 36.49%: & Recreation 7N.326.-fl 142,()02.13� 778,040.64 2,080,181.00 1,302,140.36 37.40% ,Parks Miscellaneous 255,975.57 27677,181 251.261,39 1.152.705.00 901,443.61 21.80% i i • City of Hutchinson Income reports_ - Water Sewer Compost 05/31/04 Recycling use Percent Prior Prior Percent Current Year To Budget Year _Y_ear Toi Budget Month Date Remainin Used Budget Date I Used 404 REFUSE - RECYCLE - 4001 REVENUES - 4100 TOTAL INTERGOVERNMENTAL REVENUE 16_0,000.00 12,303.00 _ 61,561.50 221,561.50 _ 4450 TOTAL SALES _ 743,700.00 ! 72,139.62 352,367.36 1,096,067.36 _ 4001 REVENUES 903,700.00 1 84,442.62 413,928.86 1,317,628.86 0.00; 0.00 0.00 0.00 - 6001 EXPENDITURES 6105 TOTAL SALARIES & FRINGE BENEFIT 104,983.00 2,742.96 9,623.26. 95,359.74 9A7% 6200 TOTAL SUPPLIES, REPAIRS & MAIN _ _ 105,000-00 _ _ 3,316.04 36,817.05 _ 68,182.95 35.06% _ 6300 TOTAL CONSULTING 18,500.00. 0.00 1,481.40 17,018.60 8.01% _ 6306 TOTAL OTHER SERVICES 8 CHARGES 636,000.00; 45,475.13 274,605.59 36.7,394.41 43.18% _ 6900 TOTAL MISCELLANEOUS 0.00 0.00 599.00 - 599.00 _ 6905 DEPRECATfON _ 778,540.00 18,179.58 90,897.92 87,642.08 50.91% TOTAL EXPENDITURE 1,043,023.00. 69,713.71 414,024.22 628,998.78 0.40 _ _ _ _ NET INCOME (LOSS) 14,728.91 -95.36 Non income statement budget _ 7000 TOTAL CAPITAL OUTLAYS 30,000.00 0.00. 13, 986-00 16, 014.D0 46.62°% V� v s • City of Hutchinson I I __ Income reports -Water Sewer Compost Recycling Refuse 05131104 Prior Prior Annual Current Year To Budget Percent Year Year To Percent Budget Month Date Remaining _ _ _ Used_ __ B_ u_dget _ Date Used 4005 COMPOST The report for May 2004 will be distributed Tuesday L� r� 0 0 City of Hutchinson f f 4— ,- Prior Prior Income reports -Water Sewer Compost Recycling Refuse — 05131/04 Annual 4 Budget Curren! Month Year To Date Budget Remaining Percent , Year Year ToPercent 406 WATER _ _Us_e! _ _ _Bud_get Date Used _ 4001 REVENUES _ 4250 _TOTAL CHARGES FOR SERVICES 4450 TOTAL SALES 0.00 1,65D.00 8,250.00 8,250.60! 11,000.001 5,000.00 45.45 _ _ _ 1,255,000.00_ 0.00 _ 12.0_,0_61.35 0.00 515,076.48 0.00 1,770,076.48: 0.00 41.04% _ 6.00 1,227,000.00: 478,302.06 38.98 4620 TOTAL INTERESTON INVESTMENTS 40,000.00 0.00 0.0D 4700 TOTAL REIMBURSEMENTS _ 0.00. 347.30. 627.30 627.30 D.00: 0.00: 851.31 0.00 _ 4001 REVENUES 1,255,000.00 122,058.65' 523,953.78 - 731,046.22 4175% 1 1 1,278,000.00 484,153.37 37.88 i 6061 EXPENDITURES 6105 TOTAL SALARIES & FRINGE BENEFIT _ 318,375.00 94,160-00' 467,900.00 _ 20,295.34 _ 3,091.98 7,190.59 103,080.90 24,683.94 _ _ _215,294.10 69,476.06__ 457,345.08 32.38% 1 _2_6_21 %] _ _ 2.26% 320,521.00 115,409.24. 36.01% 6200 TOTAL SUPPLIES, REP_ AIRS & MAIN _ 92,250.00 219,500.00 24,773.93' 26.86% 6300 TOTALCONSULTING _ _ 10,554.92 69,402.641 31.62% TOTAL OTHER SERVICES 8 CHARGES! _ 216,775.06: 14,177.18 80,802.99 135,972.01 3728 %: 203,800.00 64,647.93 31.72 °h _6306 6600 TOTAL DEBT SERVICE 14,745.06! 866.46 4,83229 51,223.52 32.TI%' 16,705.00 5,290.63 31.67% 6700 TOTAL TRANSFERS OUT _ 57,000.00 1 0.00 0.00 57,000.00 _ 0.00% 1 55,000.00 0.00 0.00% 6900 TOTAL MISCELLANEOUS 9,900.00 229.95 1,396.43 _ 8,5_03.57 154,908.07 14.11% t 27,950.00 836.00 2.99% 6905_ DEPRECATION 235,000.00 16,018.39 80,091.93 34.08% 220,000.00 79,373.85 36.08% _ 6001 EXPENDITURES 1,413,855.00 1 61,969.89 305,44341 1,149,722.41 022 1,155,726.00 359,73422 NET INCOME (LOSS) 60,088.77 216,510.38 124,419.15 Nort inwme statement bud et 7000 TOTAL CAPITAL OUTLAYS 2,268,000.00 - 0.001 400.00. 2:267,600.00 -- - 0.00 332,250.00 3,718.04 -- _ -- V' r� �P 0 s 9 City of Hutchinson — - - -- Income reports - Water Sewer Compost Recycling Refuse 05131104 Prior! Prior Annual Current Year To Budget Percent Year_ Year To Percent ! Bud_ get _ Month _ _ Date Remaining Used Budget. Date _ Used 447 WASTEWATER 4000 REVENUE &_EXPENSES - 4001 REVENUES 0.00 0.00 _ 0.00 0.00 _0_.00% TOTAL CHARGES FOR SERVICES _ 0.00 _ 930.00 1,550-00 1,550.00 0.00 °% 0 -00. _ 720.00 _4M 4450 TOTAL SALES 2,600,000.00 209,9_23.32 1,033,485.93 3_,6.33_,485.93 39.75 °% 2,502,000.DO 953,792.21 36.12 °h 4620 TOTAL INTEREST ON INVESTMENTS 0.00 0.00 _ 0.00 0.00 Cl. 00% _ _ _" 40,000.00: 0.00 _ 4700 TOTAL REIM_ BURSEMENTS 4001 REVENUES _ 0.00 2,6DD,000.00 4.00 210,8 447.00 5,482.93 447.00 3,635,482.93; _ 39.83% 0.90_ 921.55 1 2,542,000.00 955,433.76 37.59% _ _ 6001 EXPENDITURES 6105 TOTAL SALARIES & FRINGE BENEFIT 459,902.00 _ 32,559.01: 170,962.70 288,939.30. 37.17% 1 -- 493,348.00 156,397.41 31.70°% _ 6200 TOTAL SUPPLIES, REPAIRS & MAIN 6300 TOTALCONSULTING 6306 TOTAL OTHER SERVICES & CHARGES! _ 6600 TOTAL DEBT SERVICE _ 6700 TOTAL TRANSFERS OUT _ 6900 TOTAL MISCELLANEOUS _ _ 6905 DEPRECATION 6001 IXPENOITURES 181,750.DD 36,141.99 _ _349,000.00 8,51821 444,040-00 _ 23,860.64 _162,772.00 1.2,224.58 57,900.00. 0.00 74 000-00 201.95 700,D00.00 63,396.52 176,902.91 _ 116,804.81 83,601.56 234,518.01 61,122.92 0.00 7,490.59 316,982.61 991,483.20 64,M.191 265,398.44 209,521.99 101,649.08 57,000.00 66,509-41 383,017.39 1,436,980.80 64.27% 23.95% 52.81% 37.55% 0.00% 10-12%L 45.28% 173,500.00 362,700.00 425,220.00 209,243.00 55,000.00 _ 23,600.00 700,000.00 2,442,61 1.00' 76,343.46 73.265 -16 _ _ 171,810.82 71,457.00 0.00 7,538.61 _ 307,950.50 864,76296 44.00% 20.20% 40.41% 34.15% 0.00% 31.94% 43.99% _35.40% NET INCOME (LOSS) _ _2,4.28,464.00 33,954.41 ! 43,999.73 _ 90,670.80 " Non income statement budge! _ - - _ 7000 TOTAL CAPITAL OUTLAYS 2,418,50D.00 17,267.69 68,042.68 2,350,457.32 2.61 1,618,900-00 31,570.54 1.95 r� vt • s s City of Hutchinson Income reports - Water Sewer Compost Recycling Refuse 05131104 _ Prior Prior Annual) Current Year To Budget Percent Year Year TO Percent I Budget Month Date Remaining Used. _ Budget_ Date _ Used 4005 COMPOST 4001 REVENUES 4100 TOTAL INTERGOVERNMENTAL REVENUE 32,000.00! 0.00 0.00 32.000.00 0.00% 4250 TOTAL CHARGES FOR SERVICES 0.00! 63,997.02 164.186.50 184,186.50 0.00% _ 4450 TOTAL SALES _ _ _ _ 1,451,423.00. __ 317,421.65_ _ _9_60.249.01 _2.411,672.01 66.16% 70 40 TOTAL REIMBURSEMENTS 100, D00.00. 26.3D 1.328.80 101,328.80 1.33% _ 4001 REVENUES 1,551,423.00. 381,444.97 1,145,764.31 2.513,000.84 73.85% 0.00: 0.00 0.00 0.00 6001 EXPENDITURES 6105 TOTAL SALARIES & FRINGE BENEFIT 488,128.00. 47,156.77 172.841.16 315,286.84 35.41% 0.00: 6200 TOTAL SUPPLIES, REPAIRS & MAIN _ _ _156,100.0_0; 90,578.15 160.870.30. - 2,770.30104.75°% 1 6300 TOTAL CONSULTING 273,300.00: 29,926.32 107,957.54 165,342.46 39.50% I 6306 TOTAL OTHER SERVICES & CHARGES 429,083.00 T26,304.88 136,085.27 292,997.73 34.72% 1 6800 TOTAL COST OF SALES & INVENTORY ADA 365,000.00. 86,347.48 411,087.99 -06,087.99 _ 6900 TOTAL MISCELLANEOUS 16,400.001 10.00 1,419.15 14.980.85 690.5 DEPRECATION 106,622.001 12,860.55 64,302.77 42,319.23 60.31 %:I _ _ _ _ _ _ TOTAL EXPENDITURE t,836,633.00�_ 293,184.15 1,D54.564.18 782,068.82 0.57 _ _ NET INCOME (LOSS) 88,260.82 91,200.13 1,730,931.99 Nan incorne statement budge[ _ 7000 TOTAL CAPITAL OUTLAYS 116,000.00' 1 0.00 6,967.51 109,032.49 115.00% ffiRE 1,952,633.00; ! I 293,184.15 1,061,531.69 891,101.31 V� L/ 17- Jun -04 Institution Description Interest Rate CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT 5131112004 Date Date Of Of Purchase Maturity Amount US BANK Money Market 1.43% 10/31/2002 11/5/2002 386,446.76 Smith Barney FHLB C 5.00% 7118/2002 7/30/2009 300,000.00 Smith Barney FHLB C 4.00% 9127/2002 10/10/2007 270,000.00 partial call place in money market a/c 30,000.00 Smith Barney FHLB C 4.375% 9119/2001 4/11/2005 750,000.00 Smith Barney FHLB C 4.180% 9/25/2001 4/19/2005 270,000.00 Prudential pool 336914 7.226% 1231 96 0201 2026 8,366.57 Expected life 6.2 years Smith Barney FHLM -C 4.650% 11/2112001 5/21/2007 300,375.00 Prudentail P001 336399 7.270% 1231 96 0201 2026 5,337.41 Expected life 4.1 years Prudential FHLB 3.0% step 7/16/2003 7/16/2013 200,000.00 Prudential FHLB 5.00% 5/22/2003 5/2212013 300,000.00 Prudential FHLB 4,00% 0/12/2003 6/1212013 300,000.00 Prudential FHLB 1.190% 6/26/2003 06/26/13 400,000.00 Wachovia FHLB 3.0001Y. 12/29/2003 12/29/2008 125,000.00 . step up Wachovia FHMA 3.250% 5/11/2004 5/1112009 300,000.00 step up Citizens Bank 1.560% 2/18/2004 8/1212004 200,000.00 First Minnesota 1.650% 08/01/03 08/02104 400,000.00 Wells Fargo 1.350% 08114/03 08/17/04 750,000.00 First Minnesota 1,260% 04/16/04 06/15/04 750,000.00 First Minnesota 1.610% 04/15/04 09/16/04 750,000.00 First Minnesota 1,560% 11114104 11/15104 754,818.50 ----'-' ..............°--- $7,550,344,24 0 RESOLUTION NO. _12452 RELEASING PLEDGED SECURITIES FROM CITIZENS BANK & TRUST CO., HUTCHINSON, MN WHEREAS, Citizens Bank & Trust Co., of Hutchinson, Minnesota, A.cj.ty depository, has requested release of the following security under the collateral agreement with the City of Hutchinson: hal:M+ d 06 -28 -04 cusip 3133NFVA3 $1,000,000 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Finance Director is hereby authorized to release said security. Adopted by the City Council this 22nd day of June 2004. 0 FAWS**6 Gary D. Plotz City Administrator 0 Marlin Torgerson Mayor ,cj (c5) 1 fl11 6.14CI :NIN)Mec a ORDINANCE NO. 04380 AN ORDINANCE EXTENDING THE CORPORATE LIMITS OF THE CITY OF HUTCHINSON TO INCLUDE CERTAIN LAND OWNED BY THE CITY OF HUTCHINSON SURROUNDED 13Y THE CITY OF HUTCHINSON PURSUANT TO MINNESOTA STATUES 414.033, SUBDIVISION 2 WHEREAS, the property owners have filed a petition dated May 6, 2004, requesting that certain land, as legally described below: Lot Nineteen (19) of Auditor's Plat of Section 7, Township 116 North of Range 29 West, excepting therefrom the South 260.2 feet of said Lot Nineteen (19); AND Lot Twenty (20) of Auditor's Plat of Section 7, Township 116 North of Range 29 West, excepting therefrom the South 10 acres thereof, and also excepting therefrom the following described tract: Commencing at a point of the East line of said Lot 20, and 340 feet North of the Southeast Comer of said Lot 20, thence West parallel to the South line of Lot 20, a distance of 1195.5 feet to the center of Minnesota Trunk Highway No. 15; thence Northerly along the center of Trunk Highway No. 15, a distance of 291.7 feet; thence East and parallel to the South line of Lot 20, to the East line of said Lot 20; thence South along the East line of Lot 20 a distance of 291.7 feet to the point of beginning; EXCEPT that part of the Northwest Quarter of the Southwest Quarter of Section 7, Township 116 North, of Range 29 West, shown as parcel 251 on Minnesota Department of Transportation Right of Way plat #43 -19; AND EXCEPT a 35.00 foot wide strip of land lying southerly of and adjoining the northerly line of Lot 20 of the Auditor's Plat of Section 7, '1 ownship 116 North, Range 29 West, McLeod County, Minnesota. The westerly line of said strip of land being the easterly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO 43 -19, according to the recorded plat thereof, and the easterly line of said snip of land being a line parallel with and distant 70.00 feet easterly of said easterly line of MINNESOTA DEPARTMENT OF TRANSPORTATION RIGHT OF WAY PLAT NO. 43 -19. be annexed to the City of Hutchinson, and WHEREAS, Mrs. Irene Hajicck represents that is the sole owner of the property, that the property is unincorporated, is surrounded by the limits of the City of Hutchinson, is not included within any other municipality, is not included in any area that has already been designated for orderly annexation pursuant to Minnesota Statues 414.0325, and is approximately 23.85 acres in size. NOW, THEREFORE, the City Council of Hutchinson, Minnesota does hereby ordain: SECTION 1. The City Council hereby determines and finds that the property is surrounded by the municipality, that the area to be annexed is 23.85 acres, that the property is not included in any area that has already been designated for orderly annexation pursuant to Minnesota Statues 414.0325, that the municipality has received a properly prepared Petition for Annexation from all of the owners of the property, and that the Petition complies with all of the provisions o innesota Statutes 414.033 Subd. 2b, SECTION 2. The property is urban in nature or about to become so and about to be developed as commercial and residential. SECTION 3. The corporate limits of the City of Hutchinson are hereby extended to include the Property and the same is hereby annexed to and included within the City of Hutchinson as if the property had originally been part thereof. SECTION 4. The City Administrator is directed to file copies ofthis ordinance with the Minnesota Stale Planting Agency, Hassan Valley Township, the McLeod County Auditor, and the Minnesota Secretary of State. SECTION 5. This ordinance takes effect upon its passage and publication and the filing ofthe copies as directed in Section 4 and approval of the Ordinance by the Minnesota State Planning Agency. Adopted by the City Council this 131 day of July, 2004. . ATTEST: Gary D. Plotz City Administrator Marlin D. Torgcrson Mayor 0 �1 LJ R It T1 MY101 05FW 1/Jl'J DATE: June 16, 2004 TO: Hutchinson City Council Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350.2522 320. 587.5151 /Fax 320 - 234 -4240 FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF ANNEXATION BY ORDINANCE OF 23.85 ACRES AS REQUESTED BY FARR DEVELOPMENT (HAJIECK PROPERTY) Pursuant to Minnesota Statute 414.033 (2), the property owner has petitioned to annex approximately 23.85 acres located in Section 7, Hassan Valley Township. HISTORY The property owner has petitioned the City of Jlutchinson to annex property presently surrounded by city limits. The property is located south of Applebee's and north of Menard's and is 23.85 acres. Parr Development is developing the property. The proposal is to develop the Highway frontage into commercial lots and the back portion of the property into a senior housing development. (When the Menard's property was annexed, the City and Township resolution indicated this property would only be annexed when the property owner petitioned.) FINDINGS OF FACT 1. The required petition was submitted. 2. Notices were mailed by certified mail to the surrounding property owners as well as published in the Hutchinson Leader on Thursday, June 3, 2004. 3. The proposal is in conformance with the requirements For annexation. 4. There was no one present objecting to the request- RECOMMENDATION Since this property was anticipated to be annexed and there are urban services available to the parcel, the Planning Commission voted unanimously to recommend approval of the annexation request. Respectfully submitted, Dean Kirchoff, Chairman Hutchinson Planning Commission Cc: Lucinda Gardner, Parr Development, 172 Hamel Rd, Hamel MN 55340 . Ben Schmidt, Farr Development, 172 Hamel Rd, Hamel MN 55340 Irene Hajieck, 1315 Hwy 15 S Printed [m recycled PAW CITY OF HUTCHINSON PLANNING STAFF REPORT . To: Hutchinson Planning Commission From: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Miles Seppelt, Susan Rolander, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dave Erlandson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: June 9, 2004 — Meeting Date June 15, 2004 Re: Annexation — Parr Development (Hajieck) Brief Description The property owner has petitioned the City of Hutchinson to annex property presently surrounded by city limits. The property is located south of Applebee's and north of Menard's and is 23.85 acres. Farr Development is developing the property. The proposal is to develop the Highway frontage into commercial lots and the back portion of the property into a senior housing development. (When the Menard's property was annexed, the City and Township resolution indicated this property would only be annexed when the property owner petitioned.) GENERAL INFORMATION 0 Existing Zoning: A -1 Agricultural -County Property Location: 1315 Hwy 15 S Lot Size: 23.85 acres Existing Land Use: Residential Adjacent Land Use And Zoning: Commercial and Medium -- High Density Residential Comprehensive Land Use Plan: Public or Commercial Zoning History: The property is surrounded by City. Applicable Regulations: MN Statues 414.033 Subd. 2 (2) Recommendation: Since this property was anticipated to annexed and there are urban services available to the parcel, staff would recommend approval. . Cc: Lucinda Gardner, Farr Development, 172 Hamel Rd, Hamel MN 55340 Ben Schmidt, Farr Development, 172 Hamel Rd, Hamel MN 55340 Irene Hajieck, 1315 Hwy 15 S • 11 `] I I C i�1 i -- - I ub)e G i 7 Y- o S f pn t F e snare •I i II S�CJ� i e - ac I I muwrv.•.E�J m — prt rx my 1 I 1 �I Fes. I i ! r 1 •inxa 4 ^ pn t F e snare •I i II S�CJ� mows, JN j, 04 Of 'Utchtason Dept of P. z 8 8, RESOLUTION NO. 12444 RESOLUTION APPROVING A CONDITIONAL, USE PERMIT REQUESTED BY LARRY MURPHY TO PLACE STORAGE SHED ON LOT IN C5 DISTRICT LOCATED AT 281 -3RD AVE. N.W. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: 1 _ harry Murphy, property owner, has applied for a conditional use permit to place a 20' X 8' storage shed on property located on the C5 district at 281-3d Ave N.W. LEGAL. DESCRIPTION: South 80 feet of Lot 4 and part of Lot 5, North 1/2 City of Hutchinson 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. . CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: I . The matter of violating the City Code shall be handled by the City Attorney's office. 2. The building be used, primarily for commercial purposes. Adopted by the City Council this 22 "d day of Tune, 2004. ATTEST: Gary D. Plotz City Administrator 11 Marlin D. Torgerson Mayor DATE: June 16, 2004 TO: Hutchinson City Council MEMQRANDUM Hutchinson City Center 111 Hasson St met SF Flutchinsnn, MN 55350 -2522 .120.587.5151/Fax 330 - 2344240 FROM: Hutchinson Planning Commission SUBJECT: CONSIDERATION OF COND1TIONAI, USE PERMIT REQUESTED BY LARRY MURPHY TO PLACE A20, X 8' STORAGE SPIED ON PROPERTY LOCATED IN THE C -5 DISTRICT AT 281-3 In AVE N.W. Pursuant to Section 6.07 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY The applicant is requesting a Conditional Use Permit to replace an existing utility shed with a 20' x 8' storage shed located in the C -5 district. All requests in the C -5 zone require a Conditional Use Permit. There is a residence presently on the property however the applicant states the shed will be used for storage of materials relating to his business on the property adjacent to this property. At the time of the site inspection, May 28, 2004, it was discovered that the building was already placed on the property. For historical reference, the City received an application for a shed, which was signed by an office person with Quality Home Improvements on May 3, 2004 • The office person also left a check of $30.50. Staff held the check, pending actual approval of the permit. Staff called the applicant n May 6, 2004 after a zoning compliance check and noted the parcel was located within the C5 District, which required a conditiona I use permit. Fhe applicant was informed that this was required and he filled out the appropriate paperwork and paid the CUP fee to be reviewed at the June meeting. rhis portion of the matter (work conducted prior to issuance of a permit) has been forwarded to the City Attorney. FIND IN ACT I . The required application and fee was submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on June 3, 2004 3. There were no neighboring property owners present at the public hearing objecting to the request. RECOMMENDATION The Planning Commission unanimously voted to recommend approval of the conditional use permit with the following conditions: 1. The matter of violating the City Code shall be handled by the City Attorney's office. 2. The building be used, primarily for commercial purposes. CC: Larry Murphy, 271-3d Ave NW 45 Respectfully submitted, Dean Kirchoff, Chairman Hutchinson Planning Commission Pnoied m mycW paper CITY OF HUTCHINSON PLANNING STAFF REPORT 0 To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Miles Seppelt, Susan Rolander, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dave Erlandson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz [.late: June 8, 2004 — Meeting Date: June 15, 2004 Applicant: Larry Murphy, property owner CONDITIONAL USE PERMIT Brief Description The applicant is requesting a Conditional Use Permit to replace existing utility shed with a 20' x 8' storage shed located in the C -5 district. All requests in the C-5 zone require a Conditional Use Pen-nil. There is a residence presently on the property however the applicant states the shed will be used for storage of materials relating to his business on the property adjacent to this property. At the time of the site inspection, May 28, 2004, it was discovered that the building was already placed on the property. For historical reference, the City received an application for a shed, which was signed by an office person with Quality Home Improvements on May 3, 2004. The office person also left a check of $30.50. Staff held the check, pending actual approval of the permit. Staff called the applicant on May 6, 2004 after a zoning compliance check and noted the parcel was located within the C5 District, which required a conditional use permit. The applicant was informed that this was required and he filled out the appropriate paperwork and paid the CUP fee to be reviewed at the June meeting. This portion of the matter (work conducted prior to issuance of a permit) has been forwarded to the City Attorney. GENERAL INFORMATION Existing Zoning: C -5 Property Location: 281 -3'' Ave. N.W. Lot Size: .78 acre Existing Land Use: Residential Adjacent Land Use And Zoning: I/C (Industrial Commercial) and C -5 (Central Commercial) Comprehensive Land Use Plan: Commercial Zoning History: This lot was a residential lot prior to the rezoning of the area to 05. Applicable Regulations: Ordinance 96 -168 5J Conditional Use Permit Larry Murphy — 281 -3'" Ave NW Planning Commission -- June 15, 2004 Page 2 SPECIAL INFORMATION Transportation: 34 Ave N.W. Parking: NIA — no additional commercial uses are proposed. Analysis and Recommendation: This parcel contains a single- family household. The home was vacant at the time of the application. The applicant's place of business is to the northwest of the property where the building placement is located. The use of the building must be used for commercial purposes. Staff has had the question of personal use in the building. In staff's opinion, which is consistent with other matters like this, the use must be primarily for the commercial use and there may be incidental storage of personal items. (The City Code, by designating the property commercial has made the home nonconforming. By the nonconforming use language, the residential use, i.e. additional residential storage, may not be expanded, enlarged, or increased.) The State Highway 7 reconstruction plans do not impact this property. There would be no removal of the home or of the proposed structure. (Attached is a drawing of the Highway 7 plans.) If for some reason, the building needed to be moved, the building is not permanently attached to a foundation. The City Code does not require a slab under the shed (per Section 7.14, which only requires a slab in residential districts). Staff reviewed the matter and recommended approval of the conditional use permit based on the following: I . The matter of violating the City Code shall be handled by the City Attorney's office. 2. The building be used, primarily for commercial purposes. Cc: Lary Murphy, 271 -3`" Ave NW L ,5tc_JP_ 0 0 r- L I !-1L,-J,1 !HW i,-: _1 k". P, 0', tic? �f)07 7)411 pm rri.i Ji4Gt4 1.H1111 c'+F!VF'y11_F 3295F7775,-7 r I I 1c," LIZ,• PfA[. Fg)ATF The fiortt, )if.A 0: 1-t., F01111 X.T fly Thr. So-,Zh Im cl,id K•71, i.f.ir - - - .1 vj r z of th. eeFz i; tk"t Cf I-tta 4 pna EL,,Ck SOMY M."0 i,F .j 2nfit"J" t1l. . fine "d4 l.. 0'. 3 Ft:tighl y!'.w ni"t i" th. put jar ,a" :_t 5.1 d_,tm t o h ";nd fl.1 ; ':qet cC Ih= nth. +t ,wv,w f Z j,,t t,j rh, q f E 8 C 0,Z � h L 11 SO. 0 flvi h�reb, I :�'t I' pa Me, 1��' df th'. !'E.1, 'f t,�rIESAP. 10'e 11, M'.. 0 1) Ft'T TiCkLE 1'r 9C t�n THIRD AVENUE NORTHWEST "'N"' Irnh T1114 3--tod 40, ""vRotr" ... 4 T t. 51- TiCkLE 1'r 9C t�n THIRD AVENUE NORTHWEST "'N"' Irnh T1114 3--tod 40, ""vRotr" ... CIO ' 7STYr°sf�Y'rr?a. =�> _ i r �a I I .7'• -_ ---- ------------- - - - - _. �_.r -- - -_ - - - -- ----------- _ • - - - - - - -- - -- - � -- �,� _ • -J' !! I � 1C` 11 [ t: ROOFfNC Tv-�� J a.4pNE t /ate t - @ .� \ ; \^ � . . . .. . . . : �� \ � .. . _ �ƒ } � � � Q J . . • RESOLUTION NO. 12445 RESOLUTION APPROVING A CONDITIONAL USE PERMIT REQUESTED BY REQUESTED BY JAY PETTIT, APPLICANT, TO AMEND THE PLANNED DEVELOPMENT DISTRICT TO ALLOW FOR A REDUCTION IN LOT WIDTH FOR CONSTRUCTION OF DUPLEXES ON LOTS 5 AND 6, SANTELMAN'S THIRD ADDITION BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MM FINDINGS 1. Crow River Habitat for Iiumanity, property owner, and ,lay Pettit, applicant, have applied for a conditional use permit to amend the planned development district to allow for a reduction in lot width for construction of duplexes on Lots 5 and 6, Santelman's 3`d Addition. Santleman's 3d Addition was approved in 1993 for a mixed residential use. The lots in the application for Conditional Use Permit were platted for twinhome construction. LEGAL DESCRIPTION: Lots 5 and 6, Santelman's Third Addition 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of • the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. • CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. Grading must be completed to 6 inches of final grade for electric and natural gas services and approved by the City Engineer before building permit approval. 2. Each unit must have separate sewer and water services. 3. Parkland dedication is $135.00 per unit to be collected at the time of building permit. 4. Garages must be 400 sq. ft. or larger. Adopted by the City Council this 22nd day of June, 2004. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 5�c)3 0 DATE: TO: FROM: SUBJECT: Hutchinson Cit Center 111 Hassan Street SF. Hutchinson, MN 55350.2522, 32,0.587- 5151(Fax 320.234.4240 MEMORANDUM June 16, 2004 Hutchinson City Council Hutchinson Planning Commission CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY JAY PETTIT, APPLICANT, TO AMEND THE PLANNED DEVELOPMENT DISTRICT TO ALLOW FOR A REDUCTION IN LOT WIDTH FOR CONSTRUCTION OF DUPLEXES ON LOTS 5 AND 6, SANTELMAN'S ADDITION Pursuant to Section 6.07 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use pernut. HISTORY The applicant is requesting a Conditional Use Permit to amend the Planned Development District located in Santelman's Addition zoned R3PD. The lot width requirement is So' for construction of duplexes on lots 5 and 6. The lots are 64.8' and 66.5' in width. The units will meet all the setback requirements FINDINGS OF FACT al. The required application and fee was submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on June 3, 2004 3. There were no neighboring property owners present at the public hearing objecting to the request. RECOMMENDATION The Planning Commission unanimously voted to recommend approval of the conditional use permit with the following conditions: 1. Grading must be completed to 6 inches of final grade for electric and natural gas services and approved by the City Engineer before building permit approval. 2. Each unit must have separate sewer and water services. 3. Parkland dedication is $135.00 per unit to be collected at the time of building permit. 4. Garages must be 400 sq, ft. or larger. Respectfully submitted, Dean KirchofT, Chairman Hutchinson Planning Commission cc: Crow River Habitat for Humanity, 305 Main St S Jay Pettit, 1215 Shoreline Dr., Howard Lake MN 55349 Printed am recycled paper - CITY OF HUTCHINSON PLANNING STAFF REPORT 0 To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Miles Seppelt, Susan Rolander, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dave Erlandson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: June 8, 2004 — Meeting Date: June 15, 2004 Applicant: Habitat for Humanity — property owner Jay Pettit - Applicant CONDITIONAI. USE PERMIT Brief Description The applicant is requesting a Conditional Use Permit to amend the Planned Development District located in Santelman's Addition zoned R3PD. The lot width requirement is 80' for construction of duplexes on lots 5 and 6. The lots are 64.8' and 66.5' in width. The units will meet all the setback requirements GENERAL INFORMATION Existing Zoning: R3 PDD (Multiple Family) Property Location: 540/550 Hilltop Dr. Lot Size: Approximately 65'X167' (each lot) Existing Land Use: Vacant Adjacent Land Use And Zoning: 1 -1 (Light Industrial) and R3 PDD (Multi family) Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: Santleman's 3`" Addition was approved in 1993 for a mixed residential use. The lots in the application for Conditional Use Permit were platted for twinhome construction. Applicable Regulations: Section 8.05, Zoning Ordinance 464 SPECIAL INFORMATION • Transportation: Hilltop Dr. Parking: 2 per dwelling unit (Section 10.03) 5C�3 Conditional Use Permit Jay Pettit — 540/550 Hilltop Dr. Planning Commission — June 1.5, 2004 Page 2 Analysis and Recommendation: Staff discussed the request and noted there may be soil corrections needed on these lots. There is no electric service to the area presently. The garne— ac Gh�lwri on the plan are 910 sq. ft, which mcu uu, requirements. The lots are 64.83' wide and 66.50' wide which do not meet the 80 foot width requirement for a twin home however the buildings proposed do meet all setback requirements. The property is presently a planned development district which means variations are allowed with an amendment to the PDD. Staff would recommend approval of the request with the following recommendations: 1. Grading must be completed to 6 inches of final grade for electric and natural gas services. 2. Each unit must have separate water service. 3. Parkland dedication is $135.00 per unit to be collected at the time of building permit. 4. Garages must be 400 sq. ft. or larger. • Cc: Crow River Habitat for Humanity, 305 Main St S Jay Pettit, 1215 Shoreline Dr., Howard Lake MN 55349 11 5C 53 MAyz� /fir] � C 7 0 O' 4� X3028 7 �Ato /pr2� _R= 821.5 3 00 193.2p..... S. v0 A 6483 66. 50 32' S6" - _ 39 I` �4 - I 4' � 4 lD 0 �o U1 Cn � I BLOCKI 1 16 61 16 61 06.00 ° 66.00 66.00 Eost 745.85 mim Dept, )SGN0268.,jP(j- 0000/00/00 0,0�(.)()-Oo RESOLUTION NO. 12446 . RESOLUTION APPROVING A CONDITIONAL USE PERMIT REQUESTED BY OUR SAVIOR'S LUTHERAN CHURCH TO ALLOW THE CHURCH TO OPERATE A CHILD CARE FACILITY AT 810 BLUFF ST. N.E. BE IT RESOLVED BY TI IE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS The applicant had requested this item be withdrawn from the December, 2003 agenda due to compliance issues with the building and fire code. At that time, both the upstairs and basement were to be used for child care. The new request is the main floor only will be used for child care and the basement for church educational and staff needs. The maximum capacity for the facility will be a total of 14 children not to exceed the maximum in each age group as set for in MN Statutes. i.E(i AL DESCRIPTION: That part or portion of the South Half of the Northwest Quarter of Section 32, Township 117, Range 29, beingg a part and portion of Lot Two (2) of the Auditor's Plat of the West Half of Section 32," ownship 117, Range 29, described as follows: Beginning at a point on the center line of McLeod County State Aid Road No. 7, as now laid out and constructed, when: aline drawn parallel to and 301 feet south of the North line of said Lot Two intersects said center line, thence in a southwesterly direction along the centerline of said S.A.R. No. 7 a distance of 253.11 feet to a oint, thence West on a line parallel to the north line of said Lot 2 a distance of 100.22 feet, thence North on a line parallel to the West line of said Lot 2 a distance of 181.0 feet to a point 301 feet south from the north line of said Lot 2, thence East on a line parallel to the North line of said Lot 2 to the point of beginning; all according to the Auditor's Plat on file in the Office of the Register of • Deeds of and for McLeod County, Minnesota. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive flan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: 1. Compliance with the building and fire code. 2. Additional turning or backing area must be added in the garage/ driveway location. Adopted by the City Council this 22'0 day of June, 2004. AYI EST: Gary D. Plotz City Administrator 0 Marlin D. Torgerson Mayor DATE: June 16. 2004 TO: Hutchinson City Council FROM: Hutchinson Planning Conumsslon MEMORANDUM Hutchinson Gt❑ Center 111 HaF4a11 .tir rrrr .ti F. Hulchinsun. \IN 4535(1-2; 72 .1 10-5N7 519 UFae }2(1.23,1 4210 SUBJECT: CONSIDERATION OF CONDITIONAL. USE PERMIT REQUESTED BY OUR SAVIOR'S LUTHERAN CHURCH TO ALLOW THE C HURC'H TO OPERATE A CHILD CARE FACILITY AT 810 BLUFF ST. N.E. Pursuant to Section 6.07 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY The applicant had requested this item be withdrawn from the December, 2003 agenda due to compliance issues with the building and fire code. At that time, both the upstairs and basement were ur be used for child care. The new request is the main floor only will be used for child care and the basement for church educational and staff needs. The maximum capacity for the facility will be a total of 14 children not to exceed the maximum in each age group as set for in MN Statutes. F_INnINQ5 QFF FA4� 1. the required application and fee was submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on June 3 , 2004 3 There were no neighboring property owners present at the public hearing objecting to the request. RECOMMENDyA. 10 N The Planning Commission unanimously voted to recommend approval of the conditional use permit with the following conditions: 1. Compliance with the building and fire code. 2. Additional turning or backing area must be added in the garage/ driveway location, cc: Our Savior's Lutheran Church, 800 Bluff Gina Sievert\ 1330 Delaware St. Respectfully submitted, Dean Kirchoff, Chairman Hutchinson Planning Commission Fumed n recvckd paver - �5(CJ LA F- L J CITY OF HUTCHINSON PLANNING STAFF REPORT To Hutchinson Planning Commission prepared By Planning Staff: Brad Emans, Dolf Moon, [)on Nelson, Miles Seppelt, Susan Rolander, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sehora, Gary Plotz, Ken Merrill, Jim Popp, Dave Erlandson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: June 9, 2004 — Meeting Date: June 15, 2004 I Applicant: Our Savior's Lutheran Church, property owner CONDITIONAL USE PERMIT Brief Description The applicant had requested this item be withdrawn from the December, 2003 agenda due to compliance issues with the building and fire code. At that time, both the upstairs and basement were to be used for child care. The new request is the main floor only will be used for child care and the basement for church educational and staff needs. lice maximum capacity for the facility will be a total of 14 children not to exceed the maximum in each age group as set for in MN Statutes GENERAL INFORMATION Existing Zoning: R2 (Medium Density Residential) Property Location: 810 Bluff St. NE Lot Size: 12 acres Existing Land Use: Church and parsonage Adjacent Land Use And Zoning: R1 (Single Family) to the North R4 (High Density Comprehensive Land Use Plan: Public Zoning history: NA Applicable Regulations: Section 8.05 , City of Hutchinson Zoning Ordinance . SPECIAL INFORMATION Transportation: Bluff Street cq�Ju Conditional Use Permit Our Savior's Church Planning Commission — December 16, 2003 Page 2 Parking: While there are no specttic regulations for parking standards for daycare uses, it is apparent that drop off and turn around areas are important. Analysis and Recommendation: There would be two po;stble places for persons to acce3s the home Qnc location is in the church parking lot, south of the home. The other would be the existing driveway area cast of the home. The existing driveway area would present a challenge of backing out onto Bluff Street. A short backing area, to the north may help resolve that issue. Staff has inspected the property and has met with the applicant regarding the project. Since the last request, the property owner has revised the plan to meeting building code standards. From a land use perspective, the daycare use seems to be appropriate for this zoning district, with the following conditions: 1. Compliance with the building and fire code. 2. Additional turning or backing area must he added to the garage/ driveway location. Cc: Our Savior's Lutheran Church, 800 Bluff St. NE Gina Sievert, 1330 Delaware Street, Hutchinson MN 55350 5 &�)'{ is uj inch ' )_cU • z a � a N • S i T1",i:OrG�. s IV �`� Sf Uses OY` S� MCty pry, ,�1'�St1Y+.p NC II�W or n,�a. R6- ase planneA ,,;.it b1 -.,•` f�,O, _v:, usC.. . _ �F RESOLUTION NO. 12447 RESOLUTION APPROVING A PRELIMINARY PLAT AND PLANNED DEVELOPMENT DISTRICT TO RE KNOWN • AS COMMUNITY OF LAKERJDGE SUBMITTED BY CHUCK ANDERSON BE IT RESOLVED BY THE CITY C011NCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. The applicant has submitted a preliminary plat to be known as Community of Lakeridge, Rezoning from R -I to R -4 PDD to allow for the construction of a 36 unit senor housing condominium complex located on the comer of Dale St. S.W. and Century Ave. S.W. The parcel is approximately 4.5 acres. There was a predevclopment meeting with the developers prior to the staff meeting . LEGAL DESCRIPTION: That part of the West Half of the Northeast Quarter of Section 12, Township 116 North, Range 30 West, McLeod County, Minnesota, lying south of the North 820.64 feet thereof, lying easterly of the centerline of Dale Street (formerly McLeod County Iligbway No. 7.) and lying northerly of the northerly line of the City of Hutchinson Street Right of Way Plat No. 6. according to the recorded plat tbercof. 2, The City Council has considered the rcconurnendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below arc met. CONCLUSION The City Council hereby approves the preliminary plat and planned development district with the following: 1. Amend the site plan to move the retaining wall to the west; which in turn may require the building to move toward . Dalc Street, to approximately 30 feet of setback. 2. Revise drive on east side to allow turn around spaces. 3. Parking lot and access drives would be paved no later than June 1, 2005, 4. Plantings and bufferings would be planted no later than June 1, 2005. (Final landscape plans must be approved by the City Forester prior to issuance of a building permit.) 5. The stormwater dry pond vegetation material should be approved by the Parks and Recreation Department. ti. Homeowners association documents must be filed concurrently with the Common Interest Community Plat. 7. Special attention to the northern property line must be given during construction. Grading near that line may not encroach on the other property. 8. All fees shall be paid at the time of building permit issuance. 9. Garbage areas must be enclosed. Adopted by the City Council this 22 "" day of June, 2004, ATTEST: Gary D. Plotz City Administrator 11 Marlin D. Torgerson Mayor 5(c�) 0 PUBLICATION NO. ORDINANCE NO. 04 -381 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF HUTCIIINSON FOR A PROPERTY TO 13E REZONED FROM R1 TO R4PDD AS REQUESTED BY CHUCK CARLSON (COMMUNITY OF LAKERIDGE) THE CITY COUNCIL, OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: WHEREAS, the following described real property is hereby rezoned from RI( Single Family Residential) to R4 PDD (High Density Residential) as requested by property owner: LEGAL DESCRIPTION: That part of the West Half' of the Northeast Quarter of Section 12 ,Township 116 North, Range 30 West, McLeod County, Minnesota, lying south of the North 820.64 feet thereof, lying easterly of the centerline of Dale Street (formerly McLeod County Highway No. 7.) and lying northerly of •the northerly line of the City of Hutchinson Street Right of Way Plat No. 6. according to the recorded plat thereof. WHEREAS, the City Planning Commission and City Council have considered the effects of rezoning this piece ol'property; WHEREAS, there are certain parameters that will make this rezoning appropriate for this area; THEREFORE; the City hereby officially rezones this property to R4 PDD and it shall take effect upon publication of this ordinance; Adopted by the City Council this 13'x' day of July, 2004 ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 9 • DATE: June 17, 2004 MEMORANDUM TO: Hutchinson City Council FROM: Hutchinson Planning Commission Hutchinson City Center Ill Hessen Street SE Hutchinson, MN 55350.2522 320.587- 515r/Fax 320. 2344240 SUBJECT: CONSIDERATION OF PRELIMINARY PLAT, TO BE KNOWN AS COMMUNITY OF LAKERIDGE, REZONING FROM R -1 TO R4 AND PLANNED DEVELOPMENT DISTRICT TO ALLOW FOR CONSTRUCTION OF A 36 UNIT SENIOR HOUSING CONDOMINIUM COMPLEX LOCATED AT 1085 DALE ST SW Pursuant to Sections 12.10, 6.05 and 8.17 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for preliminary plat, rezoning and planned development district. HISTORY The applicant has submitted a preliminary plat to be known as Community of Lakeridge, Rezoning from R -1 to R-4 PDD to allow for the construction of 36 unit senior housing condominium complex located on the comer of Dale St. S.W. and Century Ave. S.W. The parcel is approximately 4.5 acres. There was a predevelopment meeting with the developers Prior to the staff meeting . PINIJINGS OF PACT 1. The required application was submitted and fee was submitted. 1. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Lgader on June 3,2004. 2. There were neighboring property owners present at the public hearing with concerns but not objecting to the request. 3. The project has been compared to "Green Castle ", which is located behind the Hutchinson Medical Clinic. That project contains approximately 35 units, which is about 9.64 units per acre. For comparison purposes, the density for this project would be 7.91 units per acre. However, Green Castle was constructed prior to storm water management regulations, which allowed for a more open site plan. 4. Parking is required for elderly housing to be at rate of .5 spaces per unit. The total units would equal 36; therefore 18 spaces would be required. The site plan provides for 18 spaces with 2 handicapped spaces. 5. This development is exposed to a number of fees. The SAC and WAC charges are calculated on a detcmtination for elderly housing, which would equate to 14.4 SACIWAC units or $31,680. The park fees are $135 per unit or $6,750. This area is not subject to the Electric Service Territory Fee. (Depending on the outcome of the potential road construction, there may or may not be requirement to provide securities for the construction.) Waiting for City Attorney's opinion on the tree escrow requirement for this type of development. 6. Parking is required £or elderly housing to be at rate of -5 spaces per unit, The total units would equal 36; therefore 18 spaces would be required. The site plan provides for 18 spaces with 2 handicapped spaces. 7. The plat would be called a Common Interest Community Plat. This requires a site plan approval, with preliminary platting, but the fmal plat would not be until after the units would be constructed. The reason for this is the condominium lines must be exactly located where the building locations are constructed. The only other similar plat is Ravenwood, located to the south. There are also condo covenants and association documents, which need to address the maintenance of the open space and ponding areas. Staff has requested that the specific maintenance expectations of the homeowners be identified in the documents. It should also address possible encroachments (i.e. patios, garden areas, etc.) can not disturb the drainage areas of the storm water controls. On a site that is very compact, the smallest interruption to drainage, could be negative. 8. The site is 4.55 acres in size. The open space requirement is 20% within the R4 area, which in this case equates to .91 acres. The interior courtyard area is 28,800 square feet and the outer areas, mostly consumed by storm water ponding areas are over 18,000 square feet. Together those spaces equate to 1.07 acres of open space. Printed m recycled Pig= - 5 kc: Finding of Fact —.tune 15, 2004 Community of Lakeridge — Rezone, CUP, Preliminary Plat Page 2 RECWMENDATION The Planning Conin fission unanimously recommends approval of the preliminary plat, rezoing, and planned development district with the following conditions: 1. Amend the site plan to move the retaining wall to the west; which in turn may require the building to move toward Dale Street, to approximately 30 feet of setback. 2. Revise drive on east side to allow turn around spaces. 3. Parking lot and access drives would be paved no later than June 1, 2005, 4. Plantings and bufferings would be planted no later than June 1, 2005. (Final landscape plans must be approved by the City Forester prior to issuance of a building permit.) 5. The stormwater dry pond vegetation material should be approved by the Parks and Recreation Department. 6. Homeowners association documents must be fled concurrently with the Common Interest Community Plat, 7. Special attention to the northern property line must be given during construction. Grading near that Me may not encroach on the other property, 8. All fees shall be paid at the time of building pemvt issuance. 9. Garbage areas must be enclosed. Respectfully submitted, r-1 LJ Dean Kirchoff, Chairman Hutchinson Planning Commission Cc- Chuck And"scm, 1225 Timherlane Dr. P.O. Box 191, Sauk Centre MN 56378 Douglas Carlson, 29454 -151" Avc., Cokl Spring, MN 56320 Brian Bcumsm, Metro I nd Survc)ft and Enginecring, 12510 Fletcher Lme N. Unit B, Rogers MN 55374 0 I-D � E • 0 CITY OF HUTCHINSON PLANNING STAFF REPORT To: Hutchinson Planning Commission From: Planning Staff- Brad Emans, Dolf Moon, Don Nelson, Miles Seppelt, Susan Rolander, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dave Erlandson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: June 8, 2004 — Meeting Date June 15, 2004 Re: Preliminary plat, Rezoning and Planned Development District — Community ofLakeridge Cbuck Anderson, Property owner Brief Description The applicant has submitted a preliminary plat to be known as Community of Lakeridge, Rezoning from R- 1 to RA PDD to allow for the construction of a 36 unit senior housing condominium complex located on the comer of Dale St. S.W. and Century Ave. $.W. The parcel is approximately 4.5 acres. There was be a predevelopment meeting with the developers prior to the staff meeting on the 28th. GENERAL INFORMATION Existing Zoning: Single Family Residential Property Location: Dale St. SW and Ccntury Ave. SW Lot Size: Approximately 4.59 acres Existing Land Use: Vacant Adjacent Land Use And Zoning: Mixed Use Residential Comprehensive Land Use Plan: Mixed Use Residential Zoning History: Property was annexed into the City of Hutchinson on April 23, 1998 and came into the City as RI Single Family Applicable Regulations: Subdivision Ordinance Section 12.10 Sections 6.05 and 817 Zoning Ordinance 464 Analysis and Recommendation: Site Plan Review The project has been compared to "Green Castle ", which is located behind the Hutchinson Medical Clinic. That project contains approximately 35 emits, which is about 9.64 units per acre. For comparison purposes, the density for this project would be 7.91 units per acre. However, 5(c)5 Preliminary Plat, Rezoning and Planned Development District- Community of Lakeridge Chuck Anderson . Planning Commission meeting — June 15, 2004 Page 2 Green Castle was constructed prior to storm water management regulations, which allowed for a more open site plan. The site would access from Dale Street. There would be a resident access on the eastern portion of the property for the garage areas. The drive area is 26 feet wide. There is a concern about turning movements, if cars happen to be accessing this lane without going into a garage space. The site plan should be amended to add a turning area on the northern end. The landscaping plan has been reviewed by the City Forester. After some initial discussions, the retaining wall on the eastern portion of the property may need to be moved slightly to the west to allow two things: accessibility for utilities and for screening. The retaining wall will be approximately 7 feet tall in the northern section. This height would require a safety fence, which could then be incorporated into the buffering plan for the properties to the east (which would eventually be single family homes). The storrnwater pending areas (3 locations) have been designed to address the additional run -off from the building. Staff has been discussing possible storm- ceptor concepts which would allow the ponds to be dry most of the time and then contain water in large storm events. An example of a large dry pond is in Elks Park. Staff also discussed possible drainage issues in the drive area near the garages. However, several catch basins are located to pick up the drainage in that area. Platting Method The plat would be called a Common Interest Community Plat. This requires a site plan approval, with preliminary platting, but the final plat would not be until after the units would be constructed. The reason for this is the condominium lines must be exactly located where the building locations are constructed. The only other similar plat is Ravenwood, located to the south. There are also condo covenants and association documents, which need to address the maintenance of the open space and ponding areas. Staff has requested that the specific maintenance expectations of the bomeowners be identified in the documents. It should also address possible encroachments (i.e. patios, garden areas, etc.) can not disturb the drainage areas of the storm water controls. On a site that is very compact, the smallest interruption to drainage, could be negative. Open Space The site is 4.55 acres in size. The open space requirement is 20% within the R4 area, which in this case equates to .91 acres. The interior courtyard area is 28,800 square feet and the outer areas, mostly consumed by storm water ponding areas are over 18,000 square feet. Together those spaces equate to 1.07 acres of open space. Parking Requirements Parking is required for elderly housing to be at rate of .5 spaces per unit. The total units would equal 36; therefore 18 spaces would be required. The site plan provides for 18 spaces with 2 handicapped spaces. Fees This development is exposed to a number of fees. The SAC and WAC charges are calculated on a detemtination for elderly housing, which would equate to 14.4 SAC/WAC units or $31,680. The . park fees are $135 per unit or $6,750. This area is not subject to the Electric Service Territory Fee. (Depending on the outcome of the potential road construction, there may or may not be requirement to provide securities for the construction.) Waiting for City Attorney's opinion on the tree escrow requirement for this type of development. C� Preliminary Plat, Rezoning and Planned Development District - Community of Lakeridge Chuck Anderson . Planning Commission meeting — June 15, 2004 Page 3 Staff would recommend approval of the rezoning, platting of property with intention to condominium plat; PDD R4 with conditional use permit with the following conditions: 1. Amend the site plan to move the retaining wall to the west; which in turn may require the building to move toward Dale Street, to approximately 30 feet of setback. 2. Revise drive on east side to allow turn around spaces. 3. Parking lot and access drives would be paved no later than June 1, 2005. 4. Plantings and bufferings would be planted no later than June 1, 2005. (Final landscape plans must be approved by the City Forester prior to issuance of a building permit.) 5. The stormwater pond vegetation material should be approved by the Parks and Recreation Department, 6. Homeowners association documents must be filed concurrently with the Common Interest Community Plat. 7. Special attention to the northern property line must be given during construction. Grading near that line may not encroach on the other property. 8. All fees shall be paid at the time of building permit issuance. 9. Garage areas must be enclosed. 11 cc: Chuck Anderson, 1225 Timbcrlanc Dr. P.O. Box 191, Sauk Centre MN 56378 Douglas Carlson, 29454 -151° Ave., Cold Spring, MN 56320 Brian Bourassa, Metro Land Surveying and Engineering, 12510 Fletcher Lanc N. Unit B, Rogers MN 55374 0 5�_)5 R ek) i 0\/EfeALL PLAN �ov� 0,9,?Oo DEEM 4 CURB -wjo,.zk-- FIR5, EEiTAIL v POLE BASE W—mw LdFl IMMIX DE7AIL I SIDEWALK STUD - M, a_c_ 2A STUD 94:. GT'sm ao,Ro v., TYPE X, utpsum 5OARr TYPE 19 L T'�PE WALL M, b'G.MS—r-V 15.7.C,;0TO3- -3* TO 3- MMN a&[ MST— 911-1 3.G DENG. .3�04 JTE5T�� R�N- NO,� 3WS ;-IT :,� STuo O-C. 5"o P-C- I F-&/& TYPE -X- eyr3uh 00AWD ypsm aoARD Y7 R. CHANNEL C WL VA-i � F- 5' fkMLkT4H -E T 55=,T 312, =NO-P 32 bl$KGn U3- 5TEbT-R•!L 313? Hy WP 333Q 2i ITS 99 4'43.6, 2� STUD - W C,-C. alxrGfRgD ON 1. TYI� '1' &IV TYPE zX' 4YPSLM 50ARD y,FAAl%tj, R f-c wt -v2- R-C. C ... NEI MMATK* SCIND MWL- �PE .619 HALL TYPE I -CMOR Apa IM5 UJALL,,TY .22 0.9 oEvcx w, )Q$o J� 7YPICAL �WALL S�FCTClll ftcelvel) 'J lti 0 d —1-- e , -Ac—MM V § .7 LEM Revision + Scale: :© ©a ff w< HUTCHINSON Date: 5rM004 t III 28 DOUG CA L» @N FM . *— ■ 0 0 0 mow < » <w» uv va un0 Puye uul n m unity Landscape mecommendatlon s Page 1 From: Mark Schnobrich To: Bonnie Baumetz, Julie Wischnack Date: W1044:17PM Subject: Lakeddge Community Landscape Recommendations Here is my recommendation for the landscape at 1085 Dale St SW known as the Community of Lakeridge. Qty of Trees Spacing Recommendations Location on Lot 10 40 foot o.c. along bike path on Century [wlo pond] 8 40 ft o.c. North property line 12 40 It o.c. East Property line 4 40 ft o.c. Pond areas on west property line Shade Tree Recommendations 4 ----- - - - - -- American Linden - Tll[a americana 12------ - - - - -- Swamp White Oak - Quercus bicolor 14------- - - - - -- Black Ash - Fraxinus nigra All other aspects of their plan fit into to the small plant variety and seem appropriate. I would recommend though that the retaining wall area being proposed on the east side have Virginia Creeper - Pathenocissus spp. planted as a vining plant for greenery. Mark �n • RESOLUTION NO. 12448 VARIANCE REQUESTED BY JEANNINE GEHLEN TO REDUCE CORNER LOT SETBACK FROM 25' TO 15.2' FOR THE CONSTRUCTION OF 24'X 24' GARAGE LOCATED AT 555 GROVE ST. S.W. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS Jeannine Gehlen, property owner, applied for a variance to reduce corner setback from 25' to 15'2' located at 555 Grove St. S.W. The property owner states the hardship as the narrow corner lot does not facilitate an adequate size garage without a variance. The applicant will remove the existing unsafe garage and replace with the new garage. Legal Description. The North 66'/: feet of Lot 10 in Block 4 ofBonniwelisAddition to Hutchinson, except the North I rod thereof, and the Westerly 7.5 feet of the vacated portion of the alley between Milwaukee Avenue and Division Avenue, adjacent to the abutting. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the Proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and • anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 11 3, The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The City Council hereby approves the variance based on the hardship of the narrow lot, but approves the variance with the following conditions: 1. The site plan dated March 31, 2004, shall be followed only changing the south setback from 10.8 feet to 6 feet to give more area for off street parking in front of garage. 2. Finished grading shall not impact neighboring properties or the alley area. 3. The garage shall not exceed 16 feet in height (as measured to the mean of the root). 4. The building shall not be of pole construction. Adopted by the City Council this 22 id day of June, 2004. 016006 Gary D. Plotz City Administrator Marlin D. Torgerson Mayor 5(c)(p C MEMORANDUM DATE: June l7, 2004 TO: Hutchinson City Council FROM: Hutchinson Planning Commission Hutchinson City Center 111 Hassan Street SE Hulchlnson, MN 55350.2522 320. 587.5151 /Fax 320. 234 -4240 SUBJECT: CONSIDERATION OF VARLANCE REQUESTED JEANNINE GEHLEN TO REDUCE CORNER LOT SETBACK FROM 25' TO 15.2' FOR THE CONSTRUCTION OF 24' X 24' GARAGE LOCATED AT 555 GROVE ST. S.W. Pursuant to Section 8.05 of Zoning Ordinance No_ 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. ,1t.91 ex" The applicant is requesting a variance to reduce comer setback from 25' to 15'2' located at 555 Grove St- S.W. The property owner states the hardship as the narrow corner lot does not facilitate an adequate size garage without a variance. The applicant will remove the existing unsafe garage and replace with the new garage. FINDINGS OF FACT 1. The required application was submitted and the appropriate fee paid. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on June 3,2004 3- At the public hearing held, no neighbors were present to objecting to the request. 4. The lot is 50 feet wide which is unusual in this part of town. More commonly, the lots are 66 feet wide. RECOMMENDATION The Planning Commission voted to unanimously recommend approval of the variance based on the hardship of the narrow corner lot with the following conditions: 1- The site plan dated March 31, 2004, shall be followed only changing the south setback from 10.8 feet to 6 feet to give more area for off street parking in front of garage. 2. Finished grading shall not impact neighboring properties or the alley area. 3. The garage shall not exceed 16 feet in height (as measured to the mean of the roof). 4. The building shall not be of pole construction. • Cc: Jeannine Gehlen, 555 Grove St. SW Respectfully submitted, Dean Kirehoff, Chairman Hutchinson Planning Commission Printed m recycled paper - CITY OF HUTCHINSON PLANNING STAFF REPORT • To: Hutcblusou Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Miles Seppelt, Susan Rolander, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dave Erlandson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: June 9, 2004 — Meeting Date: June IS, 2004 Applicant: Jeannine Geblen, property owner VARIANCE Brief Description The applicant is requesting a variance to reduce corner setback from 25' to 157 located at 555 Grove St. S.W. The property owner states the hardship as the narrow comer lot does not facilitate an adequate size garage without a variance. The applicant will remove the existing unsafe garage and replace with the new garage- 0 GENERAL INFORMATION Existing Zoning: R2 (Single and Two Family) Property Location: 555 Grove Street SW Lot Size: 50' X 120' Existing Land Use: Residential Adjacent Land Use And Zoning: Single and Two Family Residential Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: N/A Applicable Regulations: Section 8.05 of ,Zoning Ordinance 464 SPECIAL INFORMATION • Transportation: Grove Street SW Parking: N/A .�Yp Variance Gehlen — 555 Grove ST SW . Planning Commission— June 15, 2004 Page 2 Analysis and Recommendation: The lot is 50 feet wide which is unusual in this part of town. More commonly, the lots are 66 feet wide. The new garage location would allow for more separation (10 feet) between the neighboring garage. The garage would still access Division Avenue. Staff would recommend approval of the vurianeo based on the hardship of narrow lot width. The approval would be with the following conditions: 1. The site plan dated March 31, 2004, shall be followed. 2. Finished grading shall not impact neighboring properties or the alley area. 3. The garage shall not exceed 16 feet in height (as measured to the mean of the roof). 4. The building shall not be of pole construction. Cc: Jeannine Gehlen, 555 Grove Street C� I I CERTIFICATE OF SURVEY FOR JEAN NE GEHLEN RE RE Mav I DIVISION AVENUE WnL' AWN 'f 2004 DESCRIPTION PROWDED tM13001 The North 66 1/2 fee, of Lot 10 AWIe�IIM13.8ormwells Addition To -4urchin3on, except the North [ Rod thereof. and the Westerly 7.5 feet of the vacated portion of the alter between Milwoukee Avenue and Division Avenue, odlacent to and abutting. PELLINEI LAND SURVVING HUTCHINSON MN LIJ I _j 33.0 0 Deftare5 iron mommenr found 0 DenoT65 Iran monumew sal X Dononis thl3led X In GoM. f hirtoy Iffy 'hat yqhI.. Sur V-dy F 10� _r Report was prepared a M# F Un CMy d[f*CT sups V is t*. and Thet i am 0 d ly 'a:n'44 Land S V"01 V diir In# ["s at sq.1. cf I n1 . a , . '*1VAe'y PA4Vh D I I I: �� 4?1 &A-0 L I C . NB. SK P-K3 PG IS � d' �� e`..r � ` €� �.� 4e•, s�. � °'ti's _� �` � �� sue. ,��Ys�a ~i. SI it Alma Wi lm PUBLICATION NO. • ORDINANCE NO. 04 -383 AN ORDINANCE AMENDING THE OFFICIAL 70NING MAP OF THE CITY OF HUTCHINSON FOR A PROPERTY TO BE REZONED FROM RI TO R2PDD AS REQUESTED BY BRIAN BURGESS (KOTTKE COURT) THE CITY COUNCIL OF THE CITY OF HU'rCHINSON, MINNESOTA ORDAINS: WIIEREAS, the following described real property is hereby rezoned from R1(Single Family Residential) to R2 PDD (Medium Density Residential) as requested by property owner: LEGAL DESCRIPTION: That part of Lots 7, 8 and 9 all in the auditors Plat of Section 7, Township 116 North, Range 29 West, according to the map on file and of record in the office of the County Recorder, McLeod County, Minnesota, described as follows: Commencing at the Northwesterly corner of said Lot 7; thence Southeasterly, along the Westerly line of said Lot 7, a distance of 190.00 feet to the point of beginning of the land to be described; thence Northeasterly deflecting to the left 79 degrees 16 minutes 08 seconds 182.65 feet; thence Easterly, deflecting to the Right 8 degrees 14 minutes 02 seconds 997.39 feet to the East line of said Lot 8; thence Southerly, along the Fast line of said Lot 8 and the Easterly line of said Lot 9 to the Northerly line of HOUKS SUBDIVIDION, according to the recorded plat thereof; thence Westerly, along said Northerly line of HOIIKS SUBDIVISION to the Northwesterly comer of said HOLIKS SUBDIVISION, said Northwesterly comer being the Southeasterly comer of that tract of land described in Book 192 of Deeds on pages 233 -234; thence Northwesterly, along the Easterly line of said tract of land 120.00 feet to the Northeasterly comer of said tract of land; thence Southwesterly along the Northerly line of said tract of land 10.00 feet to the Westerly line of said Lot 8; thence Northwesterly, along the Westerly line of said Lot 8 and the Westerly line of said Lot 7 a distance of 80.00 feet tot eh point of beginning. AND . That part of Lot 7 and l.ot 8, all in the Auditors Plat of Section 7, Township 116 North, Rauge 29 West, according to the map on file and of record in the office of the County Recorder, McLeod County, Minnesota, lying Northerly of a line described as follows: Commencing at the Northwesterly comer of said Lot 7; thence Southeasterly, along the Westerly line of said Lot 7, a distance of 190.00 feet to the beginning of the line to be described; thence Northeasterly, deflecting to the left 79 degrees 16 minutes 08 seconds 182.65 feet; thence Easterly, deflecting to the right 8 degrees 14 minutes 02 seconds 997.39 feet to the East line of said Lot 8 and said line there tertninating. WHEREAS, the City Planting Commission and City Council have considered the effects of rezoning this piece of property; WHF..REA5, there are certain parameters that will make this rezoning appropriate for this area; THEREFORE; the City hereby officially rezones this property to R2 PDD and it shall take effect upon publication of this ordinance; Adopted by the City Council this 136' day of July, 2004 ATTEST: Gary D. Plotz City Administrator • Marlin D. Torgerson Mayor RESOLUTION NO, 12450 RESOLUTION APPROVING A PRELIMINARY PLAT AND PLANNED DEVELOPMENT DISTRICT TO BE KNOWN AS KOTTKE C01LTRT SUBMITTED BY BRIAN AND SHARON BURGESS . BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. The applicants have submitted a 7 lot preliminary plat to be known as Kottke Curve. They are requesting to rezone the property to R2 to allow for construction of twin home development of the property. A sketch plan was reviewed by the Planning Commission on April 20, 2004. The Planning Commission consensus was to move forward to the preliminary plat stage. LEGAL DESCRIPTION: That part of Lots 7, 8 and 9 all in the auditors Plat of Section 7, Township 116 North, Range 29 West, according to the map on file and of record in the office of the County Recorder, McLeod County, Minnesota, described as follows: Commencing at the Northwesterly comer of said Lot 7; thence Southeasterly, along the Westerly line of said Lot 7, a distance of 190.00 feet to the point of beginning of the land to be described; thence Northeasterly deflecting to the left 79 degrees 16 minutes 08 seconds 182.65 feet; thence Easterly, deflecting to the Right 8 degrees 14 minutes 02 seconds 997.39 feet to the East line of said Lot 8; thence Southerly, along the East line of said Lot 8 and the Easterly line of said Lot 9 to the Northerly line of IIOUKS SUBDIVIDION, according to the recorded plat thereof; thence Westerly, along said Northerly line of HOUK$ SUBDIVISION to the Northwesterly comer of said HOUKS SUBDIVISION, said Northwesterly comer being the Southeasterly comer of that tract of land described in Hook 192 of Deeds on pages 233 -234; thence Northwesterly, along the Easterly line of said tract of land 120.00 feet to the Northeasterly corner of said tract of land; thence Southwesterly along the Northerly line of said tract of land 10.00 feet to the Westerly line of said Lot 8; thence Northwesterly, along the Westerly line of said Lot 8 and the Westerly line of said Lot 7 a distance of 80.00 feet tot eh point of beginning. AND That part of Lot 7 and Lot 8, all in the Auditors Plat of Section 7, Township 116 North, Range 29 West, according to the map on file and of record in the office of the County Recorder, McLeod County, Minnesota, lying Northerly of a line described as follows: Commencing at the Northwesterly corner ofsaid Lot 7; thence Southeasterly, along the Westerly line of said Lot 7, a distance of 190.00 feet to the beginning of the line to be described; thence Northeasterly, deflecting to the left 79 degrees 16 minutes 08 seconds 1 82.65 •feet; thence Easterly, deflecting to the right 8 degrees 14 minutes 02 seconds 99739 feet to the East line of said Lot 8 arid said line there terminating. 2, The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, satcty, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. CONCLUSION The City Council hereby approves the preliminary plat and planned development district with the following: 1. The setbacks for the development shall be 25 feet from the private street, 6 feet on the side, 25 feet in the rear and 50 feet from the ordinary high water mark. 2. Easement areas need to be expanded. 3. Homeowners association documents must be submitted and must indicate the maintenance responsibilities of the retaining wall, driveways, street, open spaces, etc. 4. Change Outlots to easement areas. 5. Address accessibility on the Southern end of the plat to the ponding area for future maintenance. 6. A subdivider's agreement must be executed prior to final plat noting the Industrial use across the river from the project. 7. All fees are due as prescribed in the report. 8. Future divisions for twin homes will be required through a separate process (lot split application). 9. Wetland delineation report must be submitted. 10. Discuss with City parkland dedication of the parcel across the river from the plat. • Adopted by the City Council this 22" day of June, 2004. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor M r-I LJ 11 DATE: June 17, 2004 TO: Hutchinson City Council MEMORANDUM FROM: Ihnrhimm Planning Commission Hutchinson City Center 111 Hassan Street 5E Hutchinson, MN 55350 -2522 320- 587.5151/Fox 720. 234.4240 SUBJECT: CONSIDERATION OF 7 LOT PRELIMINARY PLAT TO BE KNOWN AS KOTTKE COURT, PLANNED DEVELOPMENT DISTRICT AND REZONING FROM R -1 TO R -2 PDD SUBMITTED BY BRIAN AND SHARON BURGESS LOCATED AT 1381/1383 JEFFERSON ST. S.E. Pursuant to Sections 12.10, 6.05 and 8.17 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for preliminary plat, rezoning and planned development district. HISTORY The applicants have submitted a 7 lot preliminary plat to be known as Kottke Curve. They are requesting to rezone the property to R2 to allow for construction of twin home development of the property. A sketch plan was reviewed by the Planning Commission on April 20, 2004, The Planning Commission consensus was to move forward to the preliminary plat stage. FINDING f)A The required application was submitted and fee was submitted. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on June 3,2004. There were neighboring property owners present at the public hearing but not objecting to the request. The street is proposed to be a private, 24 foot wide road, with a cull de sac. The sewer and water would be located within street area and would be accessible to the City for maintenance through an easement. The street area is indicated as an Outlot. This should be changed to an easement to the association (similar to Island View Heights). The benefit of having easements instead Outlots, is that there would be no future chance of the road reverting back to the City via the tax forfeiture process. For example, even though the Homeowner's Association would own the parcel, they could let the property forfeit and then the City would probably get the property back. 3. The lots range between 8,729 square feet and 22,733 square feet. There are 7 lots, which could equate to 14 total units (if twin homes were constructed on each lot). Each lot would be split, if two parcels are necessary, after the home is constructed. The building pad areas are indicated on the plat are approximately 70'x 70' on the river side. The non -river lots would have pad areas that 58'x 69'. The pads are indicated to have 25 foot setbacks from the street areas; 6 feet on the sides, and more than 25 feet in the rear areas. The PDD setbacks will be based on these requirements, these dimensional setbacks need to be maintained for any structural element of the building (i.e. decks, overhangs, porches, etc.) The lots only have front easements for utilities, these should be extended to include perimeter easements. The easement on Outlot B should be extended to the southern property line. 4. The flood elevation for this area is 1032.74. The proposed lowest floors of the homes are no lower than 1062. There are small areas of flood plain which are proposed to be altered by the grading plan. The impact of this grading does not add fill to the flood plain areas. Concerted efforts shall be taken to monitor the siltation control on the project because of its sensitive environmental location. (In fact, there is a silt fence located on the - property at the present time.) 5. The ponding area for the development is below the hill and would be above the flood elevation. There is a retaining wall indicated on the plan, which is accessible through an easement area which would serve as open space. It is contemplated that there may be sonic privately constructed amenities within the open space. All structures must meet shoreland and wetland regulations. The train concern with the ponding location is accessibility. Staff raised the same Fork Plat. If the pond needs maintenance in the 5c ? . Finding of Fact — June 15, 2004 Kottke Court — Rezone, CUP, Preliminary Plat Page 2 future, it would be very difficult to access the pond, with large equipment, once the homes are built. The project Engineer must address this issue and revise the plat to provide appropriate accessibility to the pond area. 6. There are a number of fees that will be charged to the development. The parkland contribution in the R2 district is $175.00 per unit. SAC/WAC charges in 2004 are $2200.00 per unit (note this fee increases every year). The SAC/WAC will be appropriately credited for units already paid. This development is within the electric service territory area, as it was annexed, therefore does have to pay a charge of $800.00 per unit. The abnve rnstc are collected with the building permit fees. (There are assessments that are active and deferred on this property which need to be redivided if the property subdivides.) There is an additional escrow required for tree planting. The ordinance requires the equivalent of 2 trees per lot be escrowed with the City; this would be 28 trees or $5,040. 100% of the project improvement costs must be secured by a bond or letter of credit by the developer. Additionally a 7% engineering fee will be required for the City to monitor the private development construction. These fees are all collected prior to the development construction commencing. RW,OMMENDATION The Planning Commission unanimously recommends approval of the preliminary plat, rezoing, and planned development district with the following conditions: 1. The setbacks for the development shall be 25 feet from the private street, 6 feet on the side, 25 feet in the rear and 50 feet from the ordinary high water mark. 2. Easement areas need to be expanded. • 3. Homeowners association documents must be submitted and must indicate the maintenance responsibilities of the retaining wall, driveways, street, open spaces, etc. 4. Change Outlots to easement areas. 5. Address accessibility on the Southern end of the plat to the pending area for future maintenance. 6. A subdivider's agreement must be executed prior to final plat noting the Industrial use across the river from the project. 7. All fees are due as prescribed in the report. 8. Future divisions for twin homes will be required through a separate process (lot split application). 9. Wetland delineation report must be submitted. 10. Discuss with City parkland dedication of the parcel across the river from the plat. Respectfully submitted, Dean Kirchoff, Chairman Hutchinson Planning Commission Cc: Brian and Sharon Burgess, 1381 Jefferson St. S.E. Wesley Foss, 4235 Sptvice Rd., St. Bonifacious MN 55375 Anthony Foss, 12870 — 2e Ave. N, Plymouth MN 55441 0 CITY OF HUTCHINSON y PLANNING STAFF REPORT To: Hutchinson Planning Commission From: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Miles Seppelt, Susan Rolander, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dave Erlandson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: June S, 2004 -- Meeting Date June 15, 2004 Re: Preliminary Plat and Rezoning — Kottke Curve Brian and Sharon Burgess and Wesley and Anthony Foss, Property owners Brief Description The applicants have submitted a 7 lot preliminary plat to be known as Kottke Curve_ They are requesting to rezone the property to R2 to allow for construction of twin home development of the property. A sketch plan was reviewed by the Planning Commission on April 20, 2004- The Planning Commission consensus was to move forward to the preliminary plat stage. GENERAL INFORMATION • Existing Zoning: Single Family Residential Property Location: 1381 and 1383 Jefferson St SW Lot Size: Approximately 9.7 acres Existing Land Use: Single Family Adjacent Land Use And Zoning: Single Family and boardered by the Crow River with Commercial across the river Comprehensive Land Use Plan: Mixed Use Residential Zoning History: Property was annexed into the City of Hutchinson with the Jefferson Street Annexation Applicable Regulations: Subdivision Ordinance Section 12.10 Sections 6M and 817 Zoning Ordinance 464 11 tf%c)? Preliminary Plat, Rezoning and Planned Development District- Kottke Curve Brian and Sharon Burgess and Wesley Foss Planning Commission meeting — June 15, 2004 is Page 2 Analysis and Recommendation. Street/Lot Configuration The street is proposed to be a private, 24 foot wide road, with a cul de sac - The sewer and water would be located within street area and would be accessible to the City for maintenance through an easement. The stmet area is indicated as an Outlot. This should be changed to an easement to the association (similar to Island View Heights). The benefit of having easements instead Outlots, is that there would be no future chance of the road reverting back to the City via the tax forfeiture process- For example, even though the Homeowner's Association would own the parcel, they could let the property forfeit and then the City would probably get the property back. The lots range between 8,729 square feet and 22,733 square feet. There are 7 lots, which could equate to 14 total units (if twin homes were constructed on each lot). Each lot would be split, if two parcels are necessary, after the borne is constructed. The building pad areas are indicated on the plat are approximately 70'x 70' on the riverside. The non -river lots would have pad areas that 58' x 69'. The pads are indicated to have 25 foot setbacks from the street areas; 6 feet on the sides, and more than 25 feet in the rear areas. The PDD setbacks will be based on these requirements, these dimensional setbacks need to be maintained for any structural element of the building (i.c. decks, overhangs, porches, etc.) The lots only have front easements for utilities, these should be extended to include perimeter easements. The easement on Outlot B should be extended to the southern property line. Wetlands/Flood Plain/Shoreland District Staff has not received the wetland delineation report- The flood elevation for this area is 1032.74. The . proposed lowest floors of the homes are no lower than 1062. There are small areas of flood plain which are proposed to be altered by the grading plan. The impact of this grading does not add fill to the flood plain areas. Concerted efforts shall be taken to monitor the siltation control on the project because of its sensitive environmental location. (In fact, there is a silt fence located on the property at the present time.) Stormwater Management The ponding area for the development is below the hill and would be above the flood elevation. There is a retaining wall indicated on the plan, which is accessible through an easement area which would serve as open space. It is contemplated that there may be some privately constructed amenities within the open space. All structures must meet shoreland and wetland regulations. The main concern with the ponding location is accessibility. Staff raised the same concern with the South Fork Plat. If the pond needs maintenance in the future, it would be very difficult to access the pond, with large equipment, once the homes are built. The project Engineer must address this issue and revise the plat to provide appropriate accessibility to the pond area. Fees There are a number of fees that will be charged to the development. The parkland contribution in the R2 district is $175.00 per unit. SAC/WAC charges in 2004 are $2200.00 per unit (note this fee increases every year). The SAC/WAC will be appropriately credited for units already paid. This development is within the electric service territory area, as it was annexed, therefore does have to pay a charge of $800.00 per unit. The above costs are collected with the building permit fees. (There are assessments that are active and deferred on this property which need to be redivided if the property subdivides -) There is an additional escrow required for tree planting. The ordinance requires the equivalent of 2 trees per lot be escrowed with the City; this would be 28 trees or $5,040. 100% of the project improvement costs must be secured . by a bond or letter of credit by the developer. Additionally a 7% engineering fee will be required for the City to - monitor the private development construction. These fees are all collected prior to the development construction commencing. _5(c» Preliminary Plat, Rezoning and Planned Development District - Kottke Curve Brian and Sharon Burgess and Wesley Foss Planning Commission meeting — June 15, 2004 • Page 3 Staff would recommend approval of the rezoning to R2 PDD, and preliminary plat with the following conditions: 1. The setbacks for the development shall be 25 feet from the private street, 6 feet on the side, 25 feet in the rear and 50 feet from the ordinary high water mark. 2. Easement areas need to be expanded. 3. Homeowners association documents must be submitted and must indicate the maintenance responsibilities of the retaining wall, driveways, street, open spaces, etc. 4. Change Outlots to easement areas. 5. Address accessibility to the ponding area for future maintenance. 6. A subdivider's agreement must be executed prior to final plat. 7. All fees are due as prescribed in the report. 8. Future divisions for twin homes will be required through a separate process (lot split application). 9. Wetland delineation report must be submitted. cc: Brian and Sharon Burgess, 1381 Jefferson St. S.E. Wesley Foss, 4235 Spruce Rd., St. Bonifacious MN 55375 Anthony Foss, 12870 — 281 Ave. N, Plymouth MN 55441 Is rI S(C,v RE C EN ED ANY zaga I C . . ..... Dl"fp FZ% ou 9% Mae IN oft mw KOTFKE CURVE TOTAL AM *22m* If. Mvplapm me%" IK nm 4= WM)M MW ST. M�IACKM WN MM Vicinity Map Not to scas PRELIMINAW PLAT r 1 144.0125 �1Ai 451i11l �y�R.�r P5�l it �!1l.51M! 5! �5555d 81951 i!c �' 1PY 1!i s�iiiR! � 5111! �l.i��1�11115t 7YT �S �1�±71L 1r ®9F! iii ! 9! 1!• # 71a3 a� 54 171E KOBE CURVE WESLry W. Foss H.UrCHINSON. MN 4?k J65B1I - _ 4PFti 5! ! 5R' c55i15F lNLSP�.�p rRR� g.��y 4!f �1idJ1�l14t PYi �Rp , ��! 5w5r � r� wE x � 5e a•� �� ll�l iE lTyiM ®5Ylia}1 ally Yyi�l5iizl - !�l1AE5�Iii�50i1f 55M �5Mt6 iF� !E 5liK� Y6 E �3 R FdSi awl. 9? Mt i[als lllli ti ®� � 5111! ®11wo�. 51w5i5e � :es: �.tli �'![lYik �1111.EM 91ai RMliL!! c f91! 9� �� YilY4[3! 515b11! 1g idsRYl ISIS r �p55 51! 1f9�9O a�.ggL ��4F 55fU! €!MfMw!!r!S #M�i�biRl�B!!t i91! si4 �[ A111n! 11I� G1!' Y1! w. x� �y sa �411� 5rgi! �1�a53 X11 �� •51.� �� 15l1l554�i 1111171 R x ��(# 7Y111� 5114 8795o1F qg�q 77s 7! ie7�e 7F1741l1i>e 117'�Fi7i u?/'71 x 114.7[ 71f9i i7! N 1� ii 51lo17. I _ 5� i4iL i/ui!' kl f41e�tY aura lkl.. 711[ 7711 K�9! 1li �Y7 i5K llllr Y R 7771o77a 15u �i� �p - _ �7971q! 7141!1 / A!'Aif W ! { tlTlfli.�a ql1 771910! Ylliifb 1f! � i i117l1nr PRELIMINAPY GRADING Pfd - I• F. 4 OF SWi 1 ! 9�si5tabYlP�S�aR�.54k +4 �1i ..aa_,za_ f1tR EE A� fli �g+q @q �a1543a�a�lI k Su � �#, inY51q 1s lsY� �1Ai 451i11l �y�R.�r P5�l it �!1l.51M! 5! �5555d 81951 i!c �' 1PY 1!i s�iiiR! � 5111! �l.i��1�11115t 7YT �S �1�±71L 1r ®9F! iii ! 9! 1!• # 71a3 a� 54 171E KOBE CURVE WESLry W. Foss H.UrCHINSON. MN 4?k J65B1I - _ 4PFti 5! ! 5R' c55i15F lNLSP�.�p rRR� g.��y 4!f �1idJ1�l14t PYi �Rp , ��! 5w5r � r� wE x � 5e a•� �� ll�l iE lTyiM ®5Ylia}1 ally Yyi�l5iizl - !�l1AE5�Iii�50i1f 55M �5Mt6 iF� !E 5liK� Y6 E �3 R FdSi awl. 9? Mt i[als lllli ti ®� � 5111! ®11wo�. 51w5i5e � :es: �.tli �'![lYik �1111.EM 91ai RMliL!! c f91! 9� �� YilY4[3! 515b11! 1g idsRYl ISIS r �p55 51! 1f9�9O a�.ggL ��4F 55fU! €!MfMw!!r!S #M�i�biRl�B!!t i91! si4 �[ A111n! 11I� G1!' Y1! w. x� �y sa �411� 5rgi! �1�a53 X11 �� •51.� �� 15l1l554�i 1111171 R x ��(# 7Y111� 5114 8795o1F qg�q 77s 7! ie7�e 7F1741l1i>e 117'�Fi7i u?/'71 x 114.7[ 71f9i i7! N 1� ii 51lo17. I _ 5� i4iL i/ui!' kl f41e�tY aura lkl.. 711[ 7711 K�9! 1li �Y7 i5K llllr Y R 7771o77a 15u �i� �p - _ �7971q! 7141!1 / A!'Aif W ! { tlTlfli.�a ql1 771910! Ylliifb 1f! � i i117l1nr PRELIMINAPY GRADING Pfd - I• F. 4 OF SWi 1 • 0 cagq� 111 Flasan Street Southeast Hutchinson, MN 55350 (320) 597.5151 /Fax: (320) 2344240 City of Hutchinson Application for License to Sell Tobacco at Retail )plicant Information _ CASEY'S RETAIL COMPANY WA CASEY'S (EMERPI! STOW /2173 Applicant Name 0"XIM License Fee: $150.00 NC Operating Year: 515- 965 -6517 Applicant Phone Number IA 50021 State Zip Business Information CASEY'S GENERAL' STORE#2173 320 -587 -017 Business Name Business Phone Number 510 HIGHWAY 7 EAST HUTCHINSON MN 553.21 _.. Business Address City State 'Lip SHEILA RACETTE Stare Mana er Corporate Information (if applicable) CASEY'S RETAIL, COMPANY 51 Corporate Name -- Corporate Phone Number Po Box 3011 AN(ENY_ 1R 50021 _ Coiporate Address City State Zip EL'I J. WIRTZ, SEUTREA5 CURIE CEO icense Coordinator Checklist The following items need to be completed and/or attached in order for the application to be processed: Application fee paid in full (check or money order): ❑ yes ❑ no TRANSFER- NC Application completed in full and signed: U yes ❑ no 1 hereby certify that I have completely filled out the entire above application, together and that the application is true, crteet` and accurate. JLW a, 2004 ---��' Sig nature of Applicant Date ELI J. WIRTZ, SEUTREAS. FOR CASEY'S RETAIL COMPANY SEUTREAS. Print Name Title NOTE: No application will be forwarded to the Chy Council unless received one week prior to the regular Council meeting, filled out in completion, and fee payment is attacked. Internal Use 02L — Building: Building: ❑ approved ❑ Notes: Fire ❑ approved ❑ denied Notes: Police ❑ approved ❑ denied Notes: City Council ❑ approved ❑ denied Notes: H Liccw&Applwiiun / OWCW me S(e) •M r-1 L J 0 Hutchinson Area Health Care Hutrhizzsnrz C't)mm4urzity Htfi.spitrll Rurns Manor Nursing Hoene • Da.ssef Medical Center 1095 Highway 15 South llutchinsun, MN 55350 (320) 234 -5000 June 16, 2004 The Honorable Mayor Marlin Torgerson and Members of the City Council Hutchinson City Center III Hassan Street SE Hutchinson, MN 55350 Dear Mayor Torgerson and City Council Members: The Board of Directors of the I lutchinson Area Health Care (HAHC), as part of their regular meeting on June 15, 2004, considered the purchase of an item which requires your approval. The following is a draft excerpt from the minutes of the meeting. `Barrier Isolator Hood, The Board received a Capital Expenditure request for the purchase of two Barrier Isolator Hoods (also called Mobile Isolation Chambers). The I loods are used for compounding pharmacy related sterile products. The Hoods offer a class 100 environment in a contained 'system with positive and negative pressure options. The alternative choice would be to construct a clean room in order to meet the new regulatory standards. The hospital currently has two hoods for the mixing of pharmaceuticals however the standards were recently modified which will require a change in order to he compliant with USP 797 Chapter of Standards of Pharmaceutical Compounding of Sterile Preparations. An analysis was prepared considering the two alternatives and the purchase of the two Isolator Hoods would provide a three year payback and allow for more flexibility in use. The purchase price is $61,400 for two single chamber hoods. • Following discussion, Mueller made a motion, seconded by Knutson, to request approval from the City Council to authorize the purchase of two Barrier Isolator loods at a cost of $61,400. All were in favor. Mol ion carried." Thank you in advance, for consideration of this request. Kay Peterson is prepared to answer questions. Sincerely, Philip G. Graves President /cs 5 cf) �J I%W v POLICE / EMERGENCY MANAGEMENT SERVICES TO: Lt. David Erlandson FROM: Officer Theresa Leider, Investigations — -kA DATE: 6/16/04 RE: Transient Merchant License As of today's date, I have conducted a background check on Adam Paul Jaros, for a Transient Merchant's License. During the course of the investigation, I did not discover any information that would exclude Mr. Jaros' from being granted a Transient Merchant's License. �5(� Jun U1 U4 111:411a CITY OF HUTCHINSON 3202344240 Cit Hwdlmsun, MN 5 350 020) 3s7-si5vr,x: (320) 224-4!4() City of Hutchinson APPLICATION FOR PEDDLERS, SOLICITORS, AND TRANSIENTMECHANTS All applications 1-n-ust be received at least 30-6—vs before event in order to be considered 1; 0 ....... .............. Solicitois, Per Day .. ..... ............................................. $200,00, DaTe(s)� . ............ to LJ Per Year S500.00 Date (s): to Q ............ Transient Merchants, Per I)ay 20(X00 Date(s): to Trandmt Merchants, Per Year W0.00 Date(s)� to ZI ----------- Peddlers, Per Dav ---------- S200.00 Dates): ---------- to Afomh,BaylYear AfontAlDwy/Year Pfddlers, Per Year .......... $5�00,00 Datc(s). ----------- ......... 2" X 2" Picture Required 7"1 Narne-. Hare �yu ec, .1 4;av►cted of any t;-atyc violw�ans? LJ yes TSI no fleigbi: Erg C I Drfvcr's License Number Pefmancm AddTess: O.C. Graeae Zip - renlporary Addxess: — K, a —te - ----- -- Grp Temporary Telepholle Access: rrjsdemell7gor, or vz�oja,,ion of any rnutticipol oreinance, other thazi If Yes. , tate the nature of offens.- ar.C" TlliSIMIC211 or perialty �-,5sessed thei-efore: N, CJ • Jun 01 04 10:42a CITY OF Hl1TCHJNSON 3202344240 City of Hutchinson Applimtron for PMidlna• Sallrllars, and T.'Mnswin Merehanlr Page 1 oj'7 p.10 Location Information Location Name ZoS L Loeatfon A Tess C! State Zi Business Information Describe relationship benveen applicant and ernployer. c r�- J , A—b j Lq r Describe nature of business and describe itenQs) offered: _}qtr Spa 71 �i "r wa Describe itictthod of delivcry� p d __ 7 Y�l L ILS 11Sl Ll ��,��WC -�' _.dr1 y �Vut•�Z -SV1 Describe source of Ipply _ er Q�PriS"9'� f -211$ Supplrcr ,Name /^ rCe Suppler pnonr Number Supplier Ad rca.. C'rry• lime Z:p -1 �_.. � S'npplier Nrtnre '�� SYrppler Pnone Nnmh¢r .Supplier Adlkus �..,,"... -- Ciry Rrtle Zip Suppffer N¢mr — Suppler Phone Nu j&rr .S<r 1icrAddrnss Cff1, Smle Lio f -^ Reference Information Pro% ide two (2) property owners (preferably in McLeod Cotmty) for character refereeacess: -_.__ � 'Owner,Name� Properly Owner Phone NumlAer llPra `! . �Proape�rtylUvnr�rAddyress 1'roperry'Ox N )-w7% �iC L Pro e+sr Omnu' .dress r�,,:�r� Or' Srop291 ate 2 '. - Properly 0�.'n rPhu_ Numhert - t^? �- /%I t r6yaI Cif Sane zi J �� • F- I L 0 Jun U1 U4 1U =4ea G11T OF HUIGMAf15UN CiryofifudN.:mron AppUcntlon furPeddlere Sollfha's, and irnraw, Matehants Page 3 of 3 32172344244 p.11 List last (up to three (3)) previous city(ies) where you carried on same activity: A rt �+r1 e- 2 ' to ' i 4 Z.x_a3 Clry State Daw(s) of ActivityI �N State fAle(s)ofActivity 6r7 i11� _vnc ZS J J� a" LYC✓ State Date(s) o ?Attivily Checklist The following items need to be completed and/or attached in order for the application w be processed: Application /investigation fee paid in full (check or money order): 9/yes D no Application completed_in full and signed: U�yes ❑ no I hereby certify I have completely filled out the entire above application and that the application is true, correct, and accurate. 1 &Ily understand that any person who violates any provision of the Peddlers, Solicitors, and Transient Merchants Ordinance No, 677 is guilty of a misdemeanor and upon conviction thereof shall be punished by a fine, not exceeding $1,000.00 or by imprisonment for a period not exceeding 90 days or both, plus, in either case, the costs ofprosecutioa. ,�y icmrl's Srgltature - -- ]mental Use Only Police ❑ approved U drnied Dotes: City Council D approved D denied Notes: H'Laenvm�epp�w:mw,..q�lx, soi.ciw. T�amiea dee Dune 515) V.,r. N.. 236- � (-, R11--- i.e NoA ammeminx MOIL LjquDm RETAIL "ON SALE" .qH(11kTTERH-$.100t00.. btate of Ainne!50ta, FOUXTY OF .Mc Lxoq ............ . .................... City . ............ Jlutchinso!^ ............... To the City Council . ......... ... of the. . City . .. ....... of..Hutch,.i.n,s a n .... 1- "1 ....... . .. . . ............ . ........ ............... ..". ... .. State of Minnesota. . . .. ...... pr�Q.M.Q 'H .......... .. ... . ......... . ...................... ...................... . ..................................... hereby appl k44 ... /� a licen#,, for the term of. dc"'.0 .... ... ... ................................... . 11 ..... ............................. I'll . from the . . . .._i. 7 .. ....... . .. .... day of ...... . _,_Y1 � . �j ...... !�� .. . .......... *0 sell At Retail Only, Non-intoxicating Malt Liquors, the dome are defined by law, for coninmpilan "Or' those certain premise in the. IILLL................. .. ... ....... .... ..... ........ . . . . .................. .. . .... .... City ............. . Of ................................. . ........ .......... ... L.11.11 described " follows, . ....... �C-� ...... Fa irartundl,� Tlcm-c±v�.... to"') Cwr)uk_aj N17-PA Pte1� at which plaac said appli4ant,... Operate the business of ....... ..... . .... ..... . ...... . ........ . ... ...... I ............ ........... ..... ................................... and to that and rtprissent and #late " lottaun: That said applicant . .. ...... . . 40isan..... of the United Sfzfet; of load moral AveraotAr ot.td repute; and ha attained the &is of 21 gear!; that.. P iil . ................... . ..... .. Proprietor of the establuhm,wt for which the license will be issued if this application is granted. That no manufacturer of such non-ini""ting malt 11qu,or# has any atowroMp, in whole Or in Par*, in said busincee of said applicant.....or any interest therein; That said applicant make.. .. /his application pursuant and eubjeot to all the lew# of the State of Minnesota and the ordlaanotte, and ftfuzatiam, of said ..... ....... City ..... . ... . ........................................................ applicable thereto, wh ieh are hereby "utda a part hereof, and hereby aim to observe and obey the mine( (H— N q , it .,. of toes ;alas) RecO=end approvai. Driver's license T.D. required for purchase. Each applicant further states that —he is not new the holder of, nor has —he made application for, nor does —he intend to make application for a Federal Retail Dealer's Special tax stamp for the sale of intoxicating liquor. I Voted ..... %- ..._............_. dPPk@ZrA._ P. O. J&t . . ....... vi- ....... . ..... ,5N) 11 Memo To: Mayor Torgerson and City Council members From: James Popp CC: G. Plotz, B. Emans Data: 6/16/2004 Re: Liquor License for 101 Park Place The Hutchinson Fire Department code division does not recommend issuing a liquor license at this time for 101 Park Place. Mr. Quade as been informed in writing as well as in person on many occasions on fire code violations that need to be addressed for his building. Once all safety issues have been corrected we would recommend that a license could be issued for this establishment. If you have any questions feel free to contact me at (320) 583 -3215 C� (p (G-) • Hutchinson Fire Services 111 Hassan St SE Hutchinson, MN 55350 (320) 234 -5653 • PROPERTY: ADDRESS: PHONE: KEYHOLDER: Fire Safety Inspection 101 Park Place 101 Main Street (320) 583 -8084 Kirk Quade Date: 06 -07 -04 File: # 04 -681 CODE SUMMARY In accordance with the provisions of Minnesota Statute 299F.011, Minnesota Fire Code, Inspection of the above premises was completed and the following violations and/or deficiencies were noted requiring corrective actions! Liquor license compliance check, for a new restaurant in the lower level of 101 Park Place. Before a liquor license can be issued for this property it must be in compliance with MSFC. If the following corrections are made before the public hearing on June 22 2004, the fire department would not have a problem with moving forward with the liquor license. - Install the Knox Box for the building. (MSFC 506.1) this was mentioned in the fire safety reports dated. 02 -04 -04 and 05 -07 -04 - Replace or repair the fire alarm panel (MSFC 901.6.1) this was mentioned in the fire safety reports dated 02 -04 -04 and 05 -07 -04 - Remove the orange extension cord on the north wall behind the cash register area. Extension cords are for temporary use only (MSFC 605.5) this was mentioned in a follow -up report dated 02 -18 -04 - Replace the missing sheetmck in the storage area under the east exit stairway (MSFC 703.1) this was mentioned in the fire safety report dated 02 -18 -04 Replace or repair the door for the storage area under the east exit stairway. This door must remain closed, latched and secured at all times. This was mentioned the fire safety report dated 02- 18 -04. The west hood has no fire protection in it; if the hood is to be used for cooking products producing grease laden vapors there must be an approved fire protection system installed. Install a UL 300 system or equivalent in the west hood. (MSFC 904.2.1.1) lzt (a) There is currently a water fire protection system for the east hood this should be changed to a UL 300 system or equivalent before re- issuing 2005 liquor licenses. Kirk, 1 hope this list helps get things moving so we can process the liquor license application with out May, Feel free to contact me if you have any further questions or concerns. This inspection has been done to help insure and aid in the safety for you, your employees, and your customers. The fire safely concerns noted above need to be corrected in a timely manner to make sure your building slays as safe as possible. A re- inspection will be completed in 10 days. A plan of action needs to be in place at that time. Far further assistance, contact the Hutchinson Fire Administrative Officer James Popp at (320) 234 -5653 James Popp Fire Administrative Officer cc. Brad Emans, Fire Chief Gary Plotz, City Administrator r-1 L A (Aa) W3 U C� MEMORANDUM POLICE / EMERGENCY MANAGEMENT SERVICES TO: Lt. David Erlandson FROM: Theresa Leider, Investigations DATE: 06104/04 RE: Intoxicating Liquor License Investigation /Raul Prieto I conducted a background check on Raul Oaxaca Prieto in reference to him obtaining an Intoxicating Liquor License in the City of Hutchinson. Mr. Prieto has only an identification card in the State of Minnesota. He does not have any violations associated with his identification. Mr. Prieto does not have a Criminal History with the State of Minnesota. I also check with Marshall PD for any information from their in -house records. Mr. Prieto currently owns a restaurant there. I was informed by the Records Department at Marshall PD, that they have not had any problems at the restaurant since Mr. Prieto took over ownership of the business. uc ) �' 1 ' "-AilLICATION FOR ON -SALE INTOxICATING LIQUOR LICENSE ,this form was prepared by the City of Hutchinson and the Minnesota . Bureau of Criminal Apprehension, Department of public Safety, pursuant to Minnesota Statutes, 1976, Section 340.13, for purposes of back- ground investigation. It does not supercxde any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor license$. Failure to provide information requested may result in denial of the application. 1. Trade Hama V as nil 3.31 -nom 2. Licensing Period bate of Application 3. Type of Application: q New F'� Renewal F] Transfer 4. j< ©a &C, �"�C -VC_A-c ja i -3e z_I.2_z__ Name of Applicant hone 5. 3Z y_ -`^1 Tv, s4- _ -6-Gt5 Home Address 6. Citizenship: 1 g'Ll 4 7• avraL, Cl.. °,�ual'.0 cam- U. ezc:Qco - Date Place o£ Birth i Date of girth B. Ibl Paj4 1� /rlc� .�t.i�lAd, ,,•a .r� r ?I -L�1. �l`235C> - -- - -- Address of Business Location 9. Legal Description 1 List owners of building or premise to be licensed: ,.,51�. {� G) L14C� 11. List all partners, officers or directors, if corporation: . j Name ( Address Date of Birth S_a,� UduCGtNG� I�� D 321 Nl 6laiN Q{CFId(j _p1 F 12. Prior experience in this type of business: ;j{LL(Re_ 08� -O - _ZQQ_3 f_ Y.V Q 13. Present ownership in any other liquor establishment: �1Q yYrut4Yi cicS L._. 14. Present ownership in any other `restaurant or food business: 15. Three Business References; \W `g Ta 'ioo W ixa7 5 dvsk . 6 uo)r' zZ%a °1 Y'm(tj, i/ IJPA Pr vy agc-.st ?n.1 pAN 1!-uoc Cq-7rz ) "Wo S 9t f u N t - on- C/37 -Yx26 16. or Partnarshio Title 17 Corporate or If this is a transfer application give name, address, of persons, partnership or corporation holding license for the past year. 19, who owns the bar /tavern fixtures? 20. Are you a Minnesota resident? IV I Yes F-1 No Qg 61 - 03 16J From TO if not, where resident? Dates of Residency 21. Residential Address during Past Five (5) Years; . SfRjUUr Oqij �0�- ©CLSi.S dP wAaP'z 22. Three Personal References: kia IVL _jay �d S. 4he - (32C�� 22n - 28'.90 {� -Ru .eS_ ..(�grwlci�_�4oa� CSo1i 33 f_ d ��y lase,, i o2) 3iY -s7Ssy �f(« 1 T66'to �, "e' �z31 -`1686 Lam 5o V- f°o- � I6 C"/( 23. Employment for the Past Five Years= SZC,,4Q'T1 • 1 W �l�_(��1Feo,4d—) 24. Any Convictions Other Than Minor Traffic: 25. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for business, fixtures and inventory. 26. Applicant, and his associates in this application, will strictly comply with all the Laws of the State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality; and L hereby certify that Y have read the fore- going questions and that the answers to said questions are true of my own knowledge. 1 further understand that an investigation fee not to exceed $500.00 shall be charged an applicant by the city or county if the investigation is conducted within the state, or the cost not to exceed $10,000,00 if the investigation is required outside the state. 1 further understand the ordinances of the City of Hutchinson regarding the operation of on -sale liquor licenses and agree to abide by them. Signature of Ap I nt subscribed and sworn to before me this easy of —L-04— W f (Notary Public) My Commission Expires: K RESOLUTION NO. 12454 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5066 LETTING NO. 6PROJECT NO. 04 -06 & 04 -07 ECHO DR SE /ECHO CIR SE WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of- 04 -06 Echo Drive SE from TH 7 to Freemont Ave SE by construction of storm sewer, sanitary sewer and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, restoration and appurtenances; and 04 -07 Echo Circle SE from Echo Drive to termini by construction of storm sewer, sanitary sewer and services, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON. MINNESOTA. 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2004, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2004 until the 31st day of December, 2005. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2004; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 22nd day of June, 2004. City Administrator Mayor ('� �. -3) a RESOLUTION NO. 12455 • RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 6 PROJECT NO. 04 -06 & 04 -07 ECHO DR SE /ECHO CIR SE Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of 04 -06 Echo Drive SE from TH 7 to Freemont Ave SE by construction of storm sewer, sanitary sewer and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, restoration and appurtenances, and 04 -07 Echo Circle SE from Echo Drive to termini by construction of storm sewer, sanitary sewer and services, concrete curb and gutter, bituminous base, bituminous surfacing, restoration and appurtenances; and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Wm Mueller & Sons of Hamburg MN $505,429.90 Duininck Bros Inc of Prinsburg, MN $545,537.05 . R & R Excavating of Hutchinson MN $593,524.50 r I L.J and whereas, it appears that Wm Mueller & sons of Hamburg MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Wm Mueller & Sons of Hamburg MN, in the amount of $505,429.90 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2, The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 22nd day of June 2004. City Administrator Mayor C" r 0 RESOLUTION NO. 12456 RESOLUTION ADOPTING ASSESSMENT • ASSESSMENT ROLL NO. 5069 LETTING N0.9 /PROJECT NO. 04 -10 & 04 -11 Arch St Trail /Blk 7 Downtown Alley WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of 04 -10 Arch Street SE Trail from 2nd Avenue SE to Fifth Avenue by construction of storm sewer, grading, gravel base, bituminous surfacing, restoration and appurtenances, and 04 -11 Block 7 Downtown Alley, South Half City (between 1 St Ave SE/Washington Ave SE & Jefferson St SE /Hassan St SE) by construction of storm sewer, grading, gravel base, concrete paving, restoration and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. • 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2004, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2004 until the 31st day of December, 2005. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. • 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2004, and he may, at anytime thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year, 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditorto be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 22nd day of June, 2004. City Administrator Mayor to (C) RESOLUTION NO. 12457 • RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 9 PROJECT NO. 04 -10 & 04 -11 ARCH ST TRAIL /BLK 7 DOWNTOWN ALLEY Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of 04 -10 Arch Street SE Trail from 2nd Avenue SE to Fifth Avenue by construction of storm sewer, grading, gravel base, bituminous surfacing, restoration and appurtenances, and 04 -11 Block 7 Downtown Alley, South Half City (between 1st Ave SE/Washington Ave $E & Jefferson St SE /Hassan St SE) by construction of storm sewer, grading, gravel base, concrete paving, restoration and appurtenances. and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Reiner Excavating of Hutchinson MN $68,436.45 Wm Mueller & Sons of Hamburg MN $70,090.75 Duininck Bros Inc of Prinsburg, MN $95,341.80 • and whereas, it appears that Reiner Excavating of Hutchinson MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 11 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Reiner Excavating of Hutchinson MN, in the amount of $68,436.45 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 22nd day of June 2004. City Administrator Mayor Ca < < =� 0 RESOLUTION NO, 12459 RESOLUTION APPROVING PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS LETTING NO. 11 PROJECT NO. 04 -13 12TH AVENUE NW WHEREAS, the Director of Engineering has prepared plans and specifications forthe improvement of 12th Avenue NW by construction of sanitary sewer and services, restoration and appurtenances NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such plans and specifications, a copy of which is attached hereto and made a part hereof, are hereby approved. 2. The Director of Engineering shall prepare and cause to be inserted in the official newspaper, an advertisement for bids upon the making of such improvements under such approved plans and specifications. The advertisement shall be published for three weeks, shall specify the work to be done, shall state that bids will be received by the City Administrator until 10:00 am on Monday, July 12th, 2004, at which time they will be publicly opened in the Council Chambers of the Hutchinson City Center by the City Administrator and/or Director of Engineering, will then be tabulated, and will be considered by the Council at 6:00 pm on Tuesday, July 13th, 2004, in the Council Chambers of the Hutchinson City Center, Hutchinson, Minnesota. Any bidder whose responsibility is questioned during consideration of the bid will be given an opportunity to address the Council on the issue of responsibility. No bids will be considered unless sealed and filed with the Director of Engineering and accompanied by cash deposit, cashier's check, bid bond or certified check payable to the City of Hutchinson for 5 percent of the amount of such bid. Adopted by the Hutchinson City Council this 22nd day of June, 2004. City Administrator is Mayor C'(A) r1 Li C7 11 RESOLUTION NO. 12458 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO. 11 PROJECT NO. 04 -13 12TH AVENUE NW WHEREAS, a resolution of the City Council adopted the 8th day of June, 2004, waived Council Hearing on the Improvement of 12th Avenue NW by construction of sanitary sewer and services, restoration and appurtenances. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1, Such improvement is hereby ordered as proposed in the resolution adopted the 8th day of June, 2004. 2. John P. Rodeberg is hereby designated as the Engineer for this improvement. He shall prepare plans and specifications for the making of such improvement. Adopted by the Council this 22nd day of June 2004. City Administrator Mayor Go) RESOLUTION NO. 12464 RESOLUTION ORDERING IMPROVEMENT AND PREPARATION OF PLANS AND SPECIFICATIONS LETTING NO.5 PROJECT NO. 04-05 WHEREAS, a resolution of the City Council adopted the 11th day of May, 2004, fixed a date for a Council Hearing on the improvement of Rolling Meadows East development west of new Golf Course Road NW hereby petition for improvement by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances. NOW THEREFORE, BE IT RESOLVED SY THE CITY COUNCIL OF THE CITYOF HUTCHINSON, MINNESOTA: 2004- i 1. Such improvement is hereby ordered as proposed in the resolution adopted the 27th day of April, Adopted by the Council this 22nd day of June 2004. City Administrator E Mayor &(P) RESOLUTION NO. 12465 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5067 LETTING NO.5 /PROJECT NO. 04-05 ROLLING MEADOWS EAST WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of Rolling Meadows East development west of new Golf Course Road NW by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, sidewalk, trail and appurtenances. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period of ten (10) years, the first of the installments to be payable on or before the first Monday in January, 2004, and shall bear interest at the rate of percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment 10 from November 1, 2004 until the 31st day of December, 2005- To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2004; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 22nd day of June, 2004. City Administrator • Mayor �"�o) Jun.22. 2004 2'S1Pil Sand Companies. Inc 0.3670 P 2 ♦+ I • Sand Com anies, Inc. 7UnC 22 2004 366 South Tenth Awnuc PO Hox 727 Waite Parlc, MN 56397 -0727 Office: (320) 202 -3100 City of Hutchinson Fa %1 (320) 202 -3139 G D. P1otx E-mail: 5<:IGi35andGnnpaniex.CUtn Wehwite- www SandCompanic,, cnm City Adminstrator 1 I 1 Hassan Street SE Hutchinson, MN 55350-2522 RE. Preliminary Notice Assessment Roll No. 5057 2004 Improvements Dear Ms. Plotz This letter serves as notice that Sand Properties, Inc. is appealing the Total Assessment of $36,931.05 for Account No. 02, County Parcel No. 23.313,0010, City Parcel No 35 -117- 30-10 -0100 The property address is 885 Texas Avenue NW. Basis for the appeal is due to incomplete information. Ownership is requesting a detailed breakdown of the costs associated with the assessment. Verbal information was provided • as to the length and size of the water & sewer service but we have yet to be provided with a detailed breakdown of these costs. See attached notice. I will be in attendance at tonight's meeting If the detail could be provided to me at that time, I would appreciate it. Thank you Sincerely, 5a i Companies, Im'. ��— Neil Fortier Vice President of Management Cc Leo M. Sand 9 Construction ♦ Property Management ♦ Development LD 0 Jun 22. 2004 2 51PM N r-I L-A Sand Companies. In, ND, 2070 P. 3 RECE'VED JUN Q 9 2X4 Hutchinson City Center III Hewn Street SE Hi4WNrwon, MN 03S0*2522 320487.317UFu 320.2344200 JUNE STH, 2004 ASSESSMENT HEARING: JUNETSND, 20D4 HEARING TIME: 6:00 PM LOCATION: HUTCHIWON CITY CENTER Sand Properties Inc 968 South 10th Ave P O Box 727 Wake Park MN 66367.0727 PRELIMINARY NOTICE ASSESSMENT ROLL NO. 507 2004 IMPROVEMENTS ACCOUNT NO, 02 COUNTY PARCEL NO. 23-3113.0010 CITY PARCEL NO. 36-117-30-10-0100 PROPERTY DESCRIPTION: PROPERTY ADDRESS: TOTAL ASSESSMENT: Lot 1, Block 1, Huski Addition 885 Texas Ave NW LETTING NO.6IPROJECT N0.04.05 Rolling Meadows East, West of New Golf Course Road by Construction Storm Sewer, Sanitary Sewer and Servk»s, Wetermsin and Services, Grading, Gravel Be", Concrete Curb and Gutter, Bituminous Base, Bituminous Surfacing, Sidewalk, Trail and Appurtenances NOTE: ASSESSMENT COSTS HAVE BEEN CALCULATED BASED ON THE ACTUAL PROJECT COSTS. THE ATTACHED NOTICE OF HEAAWG ON PROPOOND ASSESSMNNT STATES 'TNE RATE OF INTEREST THAT WILL APPLY IS 10 PERCENT /PLUS On MINUS) PER VEA0.0 THE ACTUAL RATE WILL BE DETERMINED IN LATE SUMMER (AUGUST/sEPTEMWM AT THE 111ME BONDS ARE SOLD. YOU WILL RECEIVE A FINAL ASSESSMENT NOTICE by OCTOBER 15TH 2604. STATING THE ACTUAL INTEREST RATE WHICH WILL BET % OVER THERATE OFTHE BOND. DEPENDING ON CHANGES IN THE ECONOMY. THE RATE I$ EXPECTED TO DE BETWEEN 6.5 AND T, 5%. UR PAYMENT OPTIONS ARE. PULL PAYMENT WITHOUT INTEREST BY NOVEMBER ISTH, 2004. AFTER NOVEMBER /STN, 2004, THE ASSESSMENTS ARE CER77OWD TO TAX ROLL AND WILL RUN FOR 10 YEARS WITH INTEREST FIRST YEAR'S INTEREST IS FOR 14 MONTHS (NOV. 2004 THROUGH DECEMBER 2005). DEFERMENT IS AVAILABLE FOR PROWERTY OWNERS MEETING INCOME GUIDELINES, WHO ARE EITHER OVER SS YEARS OF AGE OR DISABLED. (e) CITY OF HUTCHINSON MEMO Finance Department June 17, 2004 TO: MAYOR 6 CITY COUNCIL FROM: REN MERRILL, FINANCE DIRECTOR SUBJECT: VACATION OF PARK ELM4ENTARY PROPERTY Supt Bob Wendell has requested the City Council hear a request for vacation of property occupied by Park Elementary. Board Chair Keith Kamrath, Board Member Scott Kokes, School Attorney Daniel Cole Jr., and Supt. Wendell will be attending the • meeting. x:\DOC\City council memo 1,doe 0 9 La-) • RESOLUTION NO. 12451 RESOLUTION APPROVING A CONDITIONAL USE PERMIT REQUESTED BY PAUL BETKER TO ALLOW FOR AN ACCESSORY USE WITHOUT A PRIMARY STRUCTURE ON PROPERTY LOCATED AT 849 — 2 I AVE S.W. BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. The applicant is requesting a conditional use permit to allow for an accessory use for storage without a primary structure (home) on the lot. 'there is an existing, dilapidated, portion of a structure on the property, which is proposed to be repaired and reshingled to make it safe and useable for storage. LEGAL DESCRIPTION: The East 64 feet of the West 128 feet of Lot 27 in Lynn Addition to the City of Hutchinson, described as follows: Beginning at a point on the south bank of the mill pond in the said City of Hutchinson, 64 feet easterly of the extended west line of said Lot 27; thence south on a line parallel to and distant 64 feet easterly of said west line of said Lot 27 to the north line of the extension of Second Avenue South in said City of Hutchinson; thence east along said north line 64 feet; thence north on aline parallel to and 128 fleet distant easterly of the said west line of said Lot 27, 322 . feet to the south bank of the said mill pond; thence westerly along the said south bank to the point of beginning. (Now known as Lot 2 of "Auditor's Plat of Lot 27, Lynn Addition to the City of Hutchinson. ") 2. The City Council has considered the recommendation of the Planning Commission and the effect of the Proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3, The Council has determined that the proposed use is not in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION The City Council hereby denies the conditional use permit. Adopted by the City Council this 22nd day of June, 2004. ATTEST: Gary D. Plotz City Administrator Marlin D. Torgerson Mayor DATE: TO: FROM: June 16, 2004 Hutchinson City Council Hutchinson Planning Commission MEMORAND M Hutchinson City Center nU Hassan Street SE Hutchinson, MN 55350.2522 320.587.5151/Fox 320. 2344240 SUBJECT: CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTFD BY PAULI3E=R TO ALLOW FOR AN ACCESSORY USE WITHOUT A PRIMARY STRUCTURE ON PROPERTY LOCATED AT 849 — 2ND AVE S.W. Pursuant to Section 6.07 of Zoning Ordinance No. 464, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISMRY. The applicant is requesting a conditional use permit to allow for an accessory use for storage without a primary structure (home) on the lot. There is an existing, dilapidated, portion of a structure on the property, which is proposed to be repaired and reshingled to make it safe and useable for storage. FIND NGSS OF FACIFACT 1. The required application and fee was submitted. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on June 3 , 2004 There were neighboring property owners present at the public hearing objecting to the request. RECOMMENDATION The Planning Commission unanimously voted to recommend denial of the conditional use permit due to the lack of a future site plan and timeline for construction of primary building. ce: Paul Betker, 37 Monroe St. SE Respectfully submitted, Dean Kirchof, , Chairman Hutchinson Planning Commission Printed aR,r,, ,d pp,,. C�(,)� CITY OF HUTCHINSON PLANNING STAFF REPORT 0 To: Hutchinson Planning Commission Prepared By: Planning Staff: Brad Emans, Dolf Moon, Don Nelson, Miles Seppelt, Susan Rolander, Jean Ward, John Rodeberg, P.E., John Webster, John Olson, Lenny Rutledge, Barry Greive, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dave Erlandson, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: June 8, 2004 —Meeting Date: June 15, 2004 Applicant: Paul Betker — property owner CONDITIONAL USE PERMIT Brief Description The applicant is requesting a conditional use permit to allow for an accessory use for storage without a primary structure (home) on the lot. There is an existing, dilapidated, portion of a structure on the property, which is proposed to be repaired and reshingled to make it safe and useable for storage. GENERAL. INFORMATION Existing Zoning: Rl (Single Family Residential) Property Location: 849 — 2nd Ave. S.W. Lot Size: .42 acre Existing Land Use: Vacant Residence Adjacent Land Use And Zoning: RI (Single Family) and R2 (Single and Two Family) and River Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: Applicable Regulations: Section 7.14, Zoning Ordinance 464 SPECIAL INFORMATION Transportation: 2°d Ave SW . Parking: N/A a( '6) Conditional Use Permit Paul Betker — 849 — 2 "" Ave SW Planning Commission— June 15, 2004 . Page 2 Analysis and Recommendation: The shell of this structure has been on the property for some time. Staff discussed whether to recommend approval of the conditional use permit. There is no specific date when a home would be built on the property and there was concern that the building shell may not have the structural integrity to support a garage uar. After the Building Official reviewed the shell, it was determined that the building could be used for a garage, but could not be a home or attached to a home in the future. With that fact and that the remodeling would make a safe building for the area; staff recommends approval of the conditional use permit based on the following: 1. The shell may be used for a garage structure only. It may not be converted to a home or attached to a home. 2, The applicant must submit specific information about construction, prior to issuance of a building permit. 3. It is anticipated that this conditional use permit would transfer to a new owner. 4. The conditional use permit shall expire b months from the date of the resolution, unless an extension is requested. 5. No lakeshore alterations may be made, unless further reviews and approvals are conducted. • Cc: Paul Betker, 37 Monroe St. SE `1 C L To: City Council . Prepared By: Marc Sebora, City Attorney Date: June 17, 2004 — Meeting Date June 22, 2004 Re: Application for Conditional Use Permit — 2n° Avenue Follow -up from Planning Commission Meeting There was a question from the Planning Commission requesting more information be prepared prior to the City Council meeting, regarding this application. The question was whether the foundation of the building would need to be removed, if this application was not approved, since their vote was 5 -0 to recommend denial. I have reviewed the code sections that pertain to nuisances and hazardous structures and have found that either section of the code could be followed to have the building /foundation removed. To summarize, Chapter 10 of the City Code defines a nuisance as "(1) maintaining or permitting a condition which unreasonably annoys, injures, or endangers the safety, health, morals, comfort or repose of any considerable number of members of the public.... ". The code further states "it is unlawful for any person to permit or maintain a nuisance upon any premises. ". This section does not set a specific time line for compliance, however, an expectation of a specific time frame for removal would be appropriate. If there fails to be compliance, the City could then charge the property owner with a misdemeanor. • The second option for compliance is supplied in Chapter 4, section 4.23, subdivision 2, "a hazardous building is any building which because of inadequate maintenance, dilapidation, physical damage, unsanitary condition, or abandonment, constitutes a fire hazard to public safety and health. A building may include, but not limited to, any structure designed for or permitting human habitation." This section also refers back to the State Statutes 463.15 for the process of removal. This process would involve the City requesting removal. If the property owner does not comply, the City may remove the hazard and assess the cost back to the property. This process is more complicated than the public nuisance process. Cc: Paul Betker, Property Owner q Lk) • • Timothy I. & S. Jill Smith Hutchinson Planning Commission 111 Hassan St, Hutchinson, MN 55350 Dear Sir of Madam: &11 Second Ave. S.W. Hutc lnr , MN 55350 RECEWE'D 'IUN 15 2004 CkY Of Hutchinson Dept. of P. Z. a B. I am encouraged to see that the property owner of 849 -2ntl Ave SW is planning to repair the dilapidated, vacant residence and eliminate a safety hazard. It appears that granting this request for conditional use will solve a serious problem. While it might solve the immediate problem, it creates more long tern problems; specifically related to the location of the primary house. Normally the only time an accessory use building is approved in the front yard is if the owner can demonstrate a hardship as to why the building can not be located in the back yard. I am opposed to granting a conditional use permit under the exWng conditions. If a conditional use permit is granted, it should contain the stipulation that when a primary residence is built, the new residence should occupy the existing building site. Further, the new house should comply with all erdsbng property ordinances. I offer the following comments regarding this proposal: 1. 1 am very interested and croncemed about any proposed building activity on the vacant property next to my property. I live at 841 Second Avenue SW and the vacant property is to the west of my house. This is a very narrow lot and any type of building will need.to address water drainage, setbacks and the unique building code requirements associated with dvedlake frontage propeerty. There are drainage issues with my property and these could be compounded by the location of the new house. 2. My house is 18 inches from the property line on the West Side. If a structure is placed directly next to mine it will create a crowded condition. If side line setback is normally 8 feet this means that there should be 16 feet space between adjacent buildings. When I purchased my property in 1992,1 was told by the city inspector that any new building on this property would either have to be on or in the vicinity of the existing structure. If the existing house or garage is approved for an accessory building it would seem to me that this grants approval to relocate the building site of any future house to the north which would encroach on my residence setback and create water drainage Issues. I understand that a building can not be located within 50 feet of the high water mark. These factors all need to be considered 3. If this lake property is approved to have an accessory building or garage without a residence it could encourage use similar to a park (.e., many people could use the property as access for recreation, parties and storage of miscellaneous items). This property already has an extensive history of storage of salvage vehicles and otherjunk. also is a significant winter snowmobile trail to the river. 4. If the property had a residence and it was considered a hardship to place an accessory building in the backyard, then a conditional use could be considered at that point. Allowance of a conditional use without a primary residence Indicates permission without a hardship and limits the decision for the primary residence location. In my opinion, the location of the primary residence needs to be determined first before any accessory buildings are considered. Sincerely, Timothy I. Sm cc: Kraft, Walser, Hettig & Honsey Hutchinson Planning Staff Julie Wischnack - 849 Second Ave SW -Pro used ara a without Home variance Pa e 1 From: "Christy Christensen" Christy .Christensen@co.mcleod.mn.us> • To: "'Julie Wischnack'" < JWischnack @ci.hutchinson.mn.us> Date: 61964 11:42AM Subject: 849 Second Ave SW - Proposed garage without Home variance Julie - As the lot next to me is proposed to have a garage put up without a home, the neighborhood has concerns. My primary concern is drainage and a secondary concern of presentation and safety. I would like to identify features which affect my and the neighborhood's concerns. They are: 1. The steep slope of the soils piled against the north wall of the house promotes positive drainage towards the river. I suspect the owner will want to change this when the time comes to build the house? If the owner does not change this positive drainage I feel the new home would end up with water in the basement. If they change the elevation of the lot, the neighbor to the west (Christensen) could have water backed up against the rock retaining wall, or the neighbor to the east (Smith) could have water forced to the east against their home's foundation. Bottom line is with the water flowing north with the 5' elevation drop in 30' horizontal, a future home would obstruct this path of flow. A possible solution is to not allow this garage to be built as the home and house could be built together in the future using a good foundation. 2. The existing structure does not meet the minimum setback . requirements. Grandfathering this cracking structure is perceived by the neighborhood as a tool used to not have to meet setback requirements. 3. Detached garages per site requirements are for rear yard areas. Does the owner intend to build a future home toward the street or attached to the proposed garage? 4. Children could climb onto the "at ground level" roof and fall off. The neighborhood has babysat this lot as children are drawn to this "haunted ", "abandoned ", "spooky", place. We have tried to make sure the children do not climb in the trap door in the roof, go on the roof, or play near the wall which they could fall 8 feet to a concrete floor. Although the concrete floor is well cracked, it is solid enough to cause injury. The roof beams /rafters are falling in as they have rotted. 5. This garage for purposes of storage could lead to recreational activities as well as business related activities in storing items for others in exchange for money or even just for friends. This area is hoped to remain residential and not recreational or business. 6. The neighborhood does not perceive this structure as healthy. With the history of this lot and the lack of maintenance in yard care as well as the structure (holes in the roof, etc.), the neighborhood perceives this as another attempt to just skim by. 7. The existing structure appears as cracked and weathered as the concrete has been exposed internally (inside the structure as well as within the concrete itself) through many years of freeze thaw cycles. 8. The people in the neighborhood get along well and help each other often. It is not the neighborhood's intent to create problems for . this lot as the neighborhood looks forward to a homeowner who is going to take pride in their property. It Is the concern that any Ck �� Julie Wischnack - 849 Second Ave SW - Pro osed garage without Home variance Pa e 2 10 neighbors activities do not have any adverse affect on the adjacent neighbors as well as the neighborhood as a whole. 1 would like to thank the planning department and the commission for their attention to this. Christy Christensen � C�) e f' - AV a i _s _ ask . �t A ;4 a- 5� '�$ ;514 f. ®1;11,Afj }. 4 .t r r . FMRIM � ..:.- 4o Ali- b 4 t{ r I � ° I� CITY OF HUTCHINSON MEMO Finance Department June 17, 2004 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCB DIRECTOR SUBJECT: SPECIAL COUNCIL MRETIM Due a missed publication deadline for our TIC' district amendments I am requesting the City Council call a special meeting for Tuesday, June 29, 2004 at 6 p.m. The purpose of the meeting would be for a public hearing of the . proposed amendments to TIF 5, 6, & 7 districts. H: \oaC \City council memo l.doc • CITY OF HUTCHINSON COUNTY OF MCLEOD STATE OF MINNESOTA RESOLUTION NO. 12453 RESOLUTION CALLING FOR A PUBLIC HEARING BY THE CITY COUNCIL ON THE PROPOSED ADOPTION OF A MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND MODIFICATIONS TO THE TAX INCREMENT FINANCING PLANS FOR TAX INCREMENT FINANCING DISTRICT NO. 5, TAX INCREMENT FINANCING DISTRICT NO, 6, AND TAX INCREMENT FINANCING DISTRICT NO. 7. BE IT RESOLVED by the City Council (the "Council ") for the City of Hutchinson, Minnesota (the "City "), as follows: Section 1. Public Hearing. This Council shall meet on June 29, 2004, a special meeting, at approximately 6:00 P.m-, to hold a public hearing on the proposed adoption of a Modification to the Development Program for Development District No. 4 and Modifications to the Tax Increment Financing Plans for Tax Increment Financing District No. 5, Tax Increment Financing District No. 6, and Tax Increment Financing District No. 7, all redevelopment districts located within Development District No. 4 (referred to collectively herein as the "Modifications "), all pursuant to and in accordance with Minnesota Statutes, Sections 469.124 to 469.134, and Sections 469.174 to 469.1799, inclusive, as amended, in an effort to encourage the development and redevelopment of certain designated areas within the City; and Section 2. Notice of Public Hearitip, Filinp of Modifications. City staff is authorized and directed to work with Ehlers & Associates, Inc., to prepare the Modifications and to forward documents to the appropriate taxing jurisdictions including McLeod County and Hutchinson Independent School District No. 423. The City Administrator is authorized and directed to cause notice of the hearing, together with an appropriate map as required by law, to be published at least once in the official newspaper of the City not later than 10, nor more than 30, days prior to June 29, 2004, and to place a copy of the Modifications on file in the City Administrator's office at City Hall and to make sucb copy available for inspection by the public. Dated: June 22, 2004 ATTEST: Clary Plotz, City Administrator 0 Adopted: Marlin Torgerson, Mayor C.] r� LJ 0 06 -21 -D4 10:937m y n Minnesota paeartment of Transportation From -NN AERONAUTICS Fax office of Aeronautics Mail Stop 410 222 East Plato Boulevard St. Paul, MN 55107 -1618 From: Jim Groehler 6512975643 T -423 P 01 /07 F -136 Office Tel: (651) 296 -8150 Fax: (651) 297.5643 No, of pages to follow: 6 Date: June 21, 2004 To: John Olson & John Kodeberg Company. Hutchinson Office Telephone: (320) 587 -5151 Pax A: (320) 234 - 6971/4240 Mcssage First 3 sheets are the cover letter and Orant Offer for the A1P -04 projeCt. 1 don't believe the letter will get there in time for the council meeting. If you could get signature authorization and acceptance at the council meeting it would be helpful time wise. The second 3 sheet are the State's funding agreement and resolution. if you could also get the resolution passed for signature authorization and agreement acceptance at the council meeting. 06 -21 -04 10:33am From -9111 AERONAUTICS • PoRment of TtansponaUon Federoi Aviation Adminlsrro110n June 17, 2004 6512975643 Wnn6apou4 Airports Damn Office Minnc5aro & Vvk oMneln Mr. Raymond J. Rought, Director Minnesota Department of Transportation Office of Aeronautics 222 F. Plato Boulevard St. Paul, Minnesota 55107 -1618 Dear Mr. Rought Hutchinson Municipal Airport Hutchinson, Minnesota AIP 3- 27- 0042 -04 -04 Grant Offer T -423 P.02/07 F -135 5020 241n Avenue Soutlt Roam tot Minneapolis, MN 55450.2706 Enclosed are the original and Two copies of a Grant Offer issued by authority of the Administrator of the Federal Aviation Administration on behalf of the United States to pay the Government's share of the allowed and allowable project costs up to a maximum of $233,167 for the development in the project named above. If the terms of the Grant Offer are satisfactory It must be accepted on or before July 16, 2004. Such acceptance should be accomplished by execution of the paragraph entitled Part II - Acceptance, by an officer of the Sponsor who has been duly authorized to take such action. The Certificate of Sponsor's Attorney should be executed following execution of the above mentioned paragraph, The executed original of the Grant Agreement should be returned to this office. Sincerely, tJ4,�4 "� Robert A. Huber Manager Enclosures • )6(�Z-) r-I L J J 06 -21 -04 10132m Fran -1411 AERONAUTICS 0 U S Department of Transportation Faderil Aviation Administration Date of Offer: June 17, 2004 Project Number: 3-27- 0042 -04-04 6512675643 GRANT AGREEMENT T -423 P 03/07 F -136 Recipient: City Of Hulrnmson. Minnesota (Herein called'Sponsce) Airport Hutc1r neon Municipst -Butler Field, Hutchinson. Minnesota OFFER THE FEDERAL AVIATION ADMINISTRATION, FOR AND ON 13EHALF OF THE UNITED STATES, HEREBY OFFERS AND AGREES to pay, as lie united States' snare, ninety -five percent (95%) of the allowable costs incurred In accomplishing the project consisting of the following °Construn gravel navaids access road (approx. 3,000'x 16'); grade and pave nengar taxilanee and apron area (approx. 2.484 sq, yds.); and replace approx. 125 sq. yds. of hangar taxilane "; as morn pamcularly described in the Project Application dated June 11. 2004 The maximum obligation of me united States payable under this Offer shall be $233,167 for airport development. $O for noise program imptemeniaaan. $0 for iand. anti s0 for planning Th* offer is made in acoordahce with and for the purpose of carrying out the prowaions of Tide 49, United States Code, herein called Title 49 u.S C Acceptance and execution of tnis offer snarl comprises Grant Agreement, as provided by Tine 49 US C.. constituting the obndacuat obligations and rights of the United States and Me $ponsa UNITED STATES OF AMERICA —J -SJ /4 14-L, FEDERAL AVIATION ADMINISTRATION Manager, Minneapolis Airports District Office SPECIAL CONDITIONS See AffaCnment A ACCEPTANCE The Sponsor agrees 10 accomplish the project in compliance with Ine terms and conditions contained harem, in the Protect Application, and to file January 2001 -Terms and Conditions of Accepting Airport Improvement Program Grams' signed on June 7, 2004 Executed this day of 2004 CITY OF HUTCHINSON. MINNESOTA (Seal) Signature of Sponsor's Designated Official Representative Tine CERTIFICATE OF SPONSOR'S ATTORNEY I , acting as Ano nay for trip Sponsor do hereby certify. Thal in my opinion The Sponsors empowered to enter into the foregoing Grant Agreement under Ine laws of the Slate of Minnesota Further, I have examined the foregoing Grant Agreement, and the actions taken by said Sponsor relating thereto, and find that me acceptance thereof by said Sponsor and Sponsors official representative has been duly authorized and that the execution thereof is in all respects due and proper and in accordance with the laws of the sara State and Title 49 U SC In addition, for grams involving projects to be carried out on propeny not owned by the Sponsor, there art, no legal impediments trial will prevent full performance by the Sponsor. Further, it is my opinion that Ine sara Grant Agreement consnures a legal and binding obligation of the Sponsor in accordance with the terms thereof . Signaure of SponsOrY Atlorney Executed this — day of 2004 0( &) 06 -21 -04 10:33am Froli AERONAUTICS 6512676649 T -423 P. 04/07 F -136 Prgjecr No. 3.27 -OW -64.04 pare of Gran( offer: June 17, 2004 ATTACHMENT A: SPECIAL CONDITIONS Pape 2 of a 1. AGENCY AGREEMENT. The sponsor w,If not amend, modify, of terminate the agency, relationship between the sponsor, as Principal, and the Minnesota Department of Transportation, as agent. created by the Agency Agreement entered into on June 11, 2D04, without prior wnrten approval of the FAA 2. PAVEMENT REPLACEMENT OR RECONSTRUCTION. For a project to replace or reconsbucl pavement at the airport, the sponsor shall implement an effeclwe airport pavement maintenance management program as is required by me assurance in Section III.C.11 of the, 'Terms and Conditions of Accepting Airport Improvement Program Grants'. The sponsor shall use such program for the useful life of any pavement constructed, reconstructed, or repaired with Federal financial assistance at the airport. An effective pavement maintenance management program is one met details the procedures to be followed to assure that proper pavement maintenance. both preventive and repair, is performed, An etrpon sponsor may use any form of inspection program it deems appropriate, however, We program must, as a minimum, include the following. (a) Pavement Inventory. The following must be depicted in an appropriate form and level of detail. (1) Location of all runways, taxiways, and aprons (2) Dimensions (3) Typeofpavemenl (4) Year of construction or most recent major renablhtabon For compliance with the Airporl Improvement Program assurances, pavements that have been constructed, reconstructed, or repaired with Federal financial assistance shall be so depicted (b) Inspection Srneoule. (1) Detailed Inspection. A detailed inspection must be performed at leasi once a year If a history of recorded pavement deterioration Is available, I.e , Pavement Condition Index (PCP survey as set form in Advisory Circular 15015380.6. Guidelines and Procedures for Maintenance of Airport Pavements, the frequency of inspections may tie e)(landed to three years (2) Dflve•by Inspection .A drive -by inspection must be performed a minimum of once per month to defect unexpected changes in me pavement condition. (c) Record Keeping. Complete information on me findings of all detailed InepeCtions and an me maintenance performed most be recorded and kept on file for a minimum of five years. The types of distress, melf (onions, and remedial action. scheduled or performed, must be 30cllmenle0. The minimum information to be recorded is listed below. (1) Inspection dale (2) Location (3) Distress types (4) Maintenance scnedu led or porormea For dnve-by inspections. me dale of inspection and any maintenance performed must be recorcea. (d) information Retrieval. An alrpon sponsor may use any form of record keeping it deems appropriate, so long as me Information and records produced by the pavement survey can be retrieved to provide a repdn to me FAA as may be required (e) Refer to Advisot Circular 150/5380 -6, Guidelines and Procedures for Maintenance of Airport pavements, for specific guidelines and procedures tar malntalmllg avport pavements and establishing an effective maintenance program Specific types of distress, their probable causes, inspection guidelines, and recommended methods of repair ale presented 3 ExCIupED WORK IN PLANS ANO SPECIFICATIONS. It Is mutually agreed that although the plans and specifications Include the Installation of underground electrical service to the entrance Sign, such work shall not be pan of this project and the IJnrreq Stales shall not pay any of the costs pertaining to inls excluded work It Is further understood that If the sponsor accbmptlsnes INS excluded work, the sponsor snail maintain, ds a portion of Ire cost records covering fnls project, separate cost records pertaining to the above referenced construction These records shall be prepared and made available for Inspection and audit by the FAA to Ire antl that the cost of me excluded work can be definitely oerermined. 16(�) 06 -21 -04 10:34am From -Vfl AER0NA0TICS 6512875643 T -423 P.05/07 F -136 Rev. 7103 Mn/DOT At7,eemenl No. 86753 GRANT AGREEMENT FOR AIRPORT IMPR0VEMENT 9 This Agreement is by and between the state of Minnesota acting Throuth Its Commissioner of Transportation (-State-t. and the !1Y 2f Hutcliutson ('-Municipality'). WHEREAS, The Murucipaliry desires the financial assistanccofthe Suite tot &P. 4394- 1N•A1P3 -27- 0042.04• Construct Navaid$ vi Road and Grade and Pave Hangar Apron and Taxilanes ('-Project') for its airport; an WHEREAS, the State is willing and authorized by Minnesota Statutes Sections 360.015 and 360.305 to provide finuri assistance to the Municipality for improvement of its airpon; and WHEREAS, the Municipality has provided the State with the plans, specifications, and a derailed description of the airport improvement Project. NOW, TIfER.EPOR-E, it is agreed as follows: I This Agreement is effective upon execution by the Mumeipahly and the State, and will remain in effect until June 30, 2007, 2 The Project costs will not exceed = $252J3741 .00 The proportionate shares of the Project costs are: Federal $233 167 00 Stare $5 0Z , umcipal $14 207.99. In the event federal reimbursement becomes available or is mcrcascd ur s Proju,i- the Srate will be eniiiled to recover 1,m such fedtral funds an amount not w rxaced the state funds advanced for this Project No funds are committed under this Aerccmtm until they are encumbered by the State. 3 The Municipality will complete the Project in accordance with the plans. speeiftcauoT», and detailed description of the Project which are incorporated into this Agreement by reference. Any changes in the plans and/or specirtcadons of the Prajecn after the date of this Agreement are subject to prior wr(nen approval by the State. 4 The Municipality will make disbursements to its contractor on a work - progress basis for which certified costs will be submitted to the State on prescribed forms. The State will reimburse the Municipality for the state and/or federal proportionate ,hart of the approved Project costs. 5 For a Project which involves the purchase of equipment, the Munhcipaliry will be reimbursed by the State in one lump sum after the Municipality: (A) has acquired both possession and uncthcambeted title to the equipment, and (13) has presented paid invoices to the State, and a certificate that the equipment is not defective and is in good work)ng order. The Municipality will keep the equipment, for which it is reimbursed under this Agreemem, properly stored, in gaud repair, and *dl not use the cyuipmcnt for any purpuat utter than airport operations 6. Where the Municipality represents and shows chat the Project involves force - account work, aril where the Suttc appravcs, the work will br done in accordance with the schedule of prices established by the Municipality ano set forth uh the attached exhibit which is madr a pan of This Agreement 7, The Municipality will operate and maintain its airport as a licensed, municipally -awned public airport at all times of the year for a period of 20 years from the date the Municipality receives final reimbursement under ibis Agreement. The Municipality will not sell, mongage, lease. assign, abandon, use for other than airpon purposes, or in any way transfer any of the Municipality's interest in The airport or in any real or pet soaul property which is purchased or unproved with State aid funds without prior written approval from The State, and then the Transfer or us= may be made subject to conditions 45 the State may drsignare at Thai time S. If the Muninpahty falls to comply with the Terms of this Agreement. the State may Ttnilinate this Agreement immediately upon written notice w the Mumcipably, Upon demand, the Municipality will immediately return ui the Stair all amounts received under This Agrccmem, plus interest at 8% per annum from The date of payment. 9. The Municipality terrifies That it presently has available suffichem unencumbered funds to pay as share of The Project, The Mamcipdhty is responsible for the execution of this Agreement, and for complying with municipal charter and applicably suns and federal laws 10 Pursuant To Minnesota Statutes Section 16C.05, subdivision 5, the Municipality will maintain such records and provide such information, at The request of the State, so as to permit the Department of Transportation, The Legislative Auditor, and/or The State Auditor to exarmne those boo". rtwurds, and accounting pruccdnres and practices of the Municipality rcicvam its this Agrecmcni for minimum of six years. 11 The Municipality will save and hold harmless the State from any claims, liabilities, or darnoges including, but not limited to, its costs and auorneys fees arising out of the Project which is the subject of this Agreement. 12, The Municipality will not aalize any state or federal financial assistance received, pursuant to this Agreement, TO cis tnsate either directly or indirectly any contractor, corporation, partnership, or business, however or>:anr2ed. which is disqualirh4d or debarred from emcring 11,11, or reeeivIng a State contract This restriction applirs regardless of whether the disquahtied or dcburicd party acts m the capacity of a general contractor, a subcontractor, or as an equipment or material supplier. Thin restriction does not prevent the Munichpairy from unu2mg These funds to pay any parry who ought be disqualified or debarred after the Municipality's contract award 1,u this Project. i 6( ,z) 06 -21 -04 10:34am From -NN AERONAUTICS 6612676643 T -423 P.06 /10T F -136 13. All contracts for materials, supplies, or conaauction performed under this Agreement will comply with the equal employment opportunity requirements of Minnesota Statutes Section 181 59. 14 The Stare may immediately terminate this agreetnent if the funds necessary to pay the State's share are not received from the Minnesota Lel;Waturc or other funding source. The State will provide noucc of such lack of funding as soon as possible. Upon such temrirrunon, the Suite will pay the Municipality a po•raui share for work perform.:rl prior to such nonce, w the extent that funds are available. 1. STATE ENCUMBRANCE VERIFICATION Indfvid"al crrrifirr Arai funds have been encumbered aF required by Minn. Star, H 16A. 15 and 16C.05 Bv: Date: MAPS Order No. 2. MUNICIPALITY Municipality certifies ilia[ the appropriate person($) have executed the agreement on behalf of the Municipality ax required by applicable amcles, bylaw,, rc5olun0m, or ordinances. By Title: Date: BY' Title: Date: CJ 3, MINNESOTA DEPARTMENT OF TRANSPORTATION By: Date: Director. Office of Aeronautics )r�a.) 06 -21 -04 10:34am From -IM AERONAUTICS 6512075643 T -423 P OT /OT F -136 Rev, 1/04 RESOLUTION AUTHORIZATION TO EXECUTE • MINNESOTA DEPARTMENT OF TRANSPORTATION GRANT AGREEMENT FOR AIRPORT IMPROVEMENT It is resolved by the City of Hutchinson as follows: 1. That the state of Minnesota Agreement No. 86753, "Grant Agreement for Airport Improvement," for State Project No. 4304 -19 at the Hutchinson Municipal Airport is accepted. 2. That the (Tine) (Tale) authorized to execute this Agreement and any amendments on behalf of the City of Hutchinson. 0 CERTIFICATION STATE OF MINNESOTA COUNTY OF 0 are 1 certify that the above Resolution is a [rue and correct copy of the Resolution adopted by the at an authorized meeting held on the (Name of the Municipality) day of as shown by the minutes of the meeting in my possession. L11DO aus momal"I E0 :T Signature: (Clerk or Equivalent) NOTnRY PLML]C My Commission Enpires. = +Nc) 0 11 R55APPYRV CITY OF HUTCHINSON By Check Number AP Pa ment Register with Voids Check Pat 06/10/2004 - Ck Date Type Check # Vendor IName Amount 06110/2004 PK 123315 ' 105105 ANOKA COUNTY COURT ADMINISTRAT 60.00 06/10/2004 PK 123316 105105 ANOKA COUNTY COURT ADMINISTRAT 60.00 06/10/2004 PK 123317 120325 CONTINENTAL RECOVERY & FILING 187.68 06/10/2004 PK 123318 102236 DUININCK BROS INC. 74,254.00 0611012004 PK 123319 102326 ELECTRIC MOTOR CO 430.26 06/10/2004 PK 123320 105160 HUTCHINSON, GITY OF 27.63 06/10/2004 PK 123321 101974 LENNEMAN BEVERAGE DIST. INC 2,553.45 06/10/2004 PK 123322 1 117539 STEVE'S PALLET SERVICE 822.39 78,395.41 Account Ni ## 78,395.41 IMMEDIATE PAYS 0 1.1 R55APPYRV I ICITY OF HUTCHINSON By Check Number JAP Payme nt Register with Voids Check Dat 06/16/2004 - Ck Date Check # Vendor Name Amount _Type 06/16/2004 PK 123323 ` 101876 AETNA VARIABLE LIFE ASS. CO. 935.00 06/16/2004 PK 123324 101919 AMERICAN FAMILY INS CO. 128.82 06/16/2004 PK 123325 120326 ERICKSON, LEONARD R. REV TRUST 15,800.00 06116/2004 PK 123326 101875 GREAT WEST LIFE INS. CO. 300.00 06/16/2004 PK 123327 101872 H.R.L.A.P.R. 265.69 06/16/2004 PK 123328 102533 HUTCHINSON CONVENTION & VISITO 4,120.71 06/16/2004 PK 123329 101994 HUTCHINSON JAYCEES 2,400.00 06/16/2004 PK 123330 102633 HUTCHINSON, CITY OF 5,702.35 06/16/2004 PK 123331 102635 HUTCHINSON, CITY OF 524.11 06116/2004 PK 123332 101873 ICMA RETIREMENT TRUST 3,643.84 06/16/2004 PK 123333 102449 MINNESOTA CHILD SUPPORT PAYMEN 257.03 06/16/2004 PK 123334 101914 NCPERS LIFE INS. 492.00 06/16/2004 PK 123335 102490 OFFICEMAX CREDIT PLAN 12.78 06/16/2004 PK 123336 101877 PRUDENTIAL 75.00 06/16/2004 PK 123337 102096 PRUDENTIAL MUTUAL FUNDS 30.00 06/16/2004 PK 123338 102052 QUALITY WINE & SPIRITS CO. 2,757.14 06/16/2004 PK 123339 120189 S & S RESTORATION CONSTRUCTION 3,059.00 40,503.47 Account Ni # ## 40,503.47 IMMEDIATE PAYS C� �J $33,754.58 Sub -Total - Employee Contribution $10,800.77 $3,093.30 $13,894.07 $8,848.79 $10,726.83 $12,801.31 $23,528.14 $15.86 $15.66 $31,72 $23,559.86 9995.2240 9995.2242 Sub -Total - Employer Contribution Grand Total -Withholding. Tax Account Employer Contribution - Social Security Employer Contribution - Medicare 9995.2036 MN DEPT OF REVENUE 102615 9995.2241 PERA Employee Contribution - Pension Plan 102615 9995.2241 Employer Contribution - Pension Plan Sub -Total - PERA 102615 9995.2243 PERA -DCP Employee Contribution - Pension Plan 102615 9995.2241 Employer Contribution - Pension Plan Sub - Total - DCP GRAND TOTAL - PERA 40 Finance Director Approval PAYROLL ACCOUNT - JUNE 11, 2004 Period Ending: June 5, 2004 FOR COUNCIL LIST ONLY - ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCT# NAME DESCRIPTION $19,860.51 9995.2034 WITH. TAX Employee Contributlon - Federal Tax ACCOUNT $10,800.77 9995.2240 Employee Contribution - Soo. Security $3,093.30 9995.2242 Employee Contribution - Medicare $33,754.58 Sub -Total - Employee Contribution $10,800.77 $3,093.30 $13,894.07 $8,848.79 $10,726.83 $12,801.31 $23,528.14 $15.86 $15.66 $31,72 $23,559.86 9995.2240 9995.2242 Sub -Total - Employer Contribution Grand Total -Withholding. Tax Account Employer Contribution - Social Security Employer Contribution - Medicare 9995.2036 MN DEPT OF REVENUE 102615 9995.2241 PERA Employee Contribution - Pension Plan 102615 9995.2241 Employer Contribution - Pension Plan Sub -Total - PERA 102615 9995.2243 PERA -DCP Employee Contribution - Pension Plan 102615 9995.2241 Employer Contribution - Pension Plan Sub - Total - DCP GRAND TOTAL - PERA 40 Finance Director Approval ELECTRONIC FUNDS TRANSFERS 6/22/04 WATER/SEWER MN DEPT OF REVENUE -USE TAX 10,127.00 GENERAL MN DEPT OF REVENUE-SALES TAX 825.00 H.A.T.S MN DEPT OF REVENUE -FUEL TAX 724.00 LIQUOR MN DEPT OF REVENUE -MAY SALES TAX 29,680.00 MN DEPT OF REVENUE -JUNE EST SALES TX 25,228.00 • r� U 11 0 R55APPYRV CITY OF HUTCHINSON By Check Number AP Payment Register with Voids Check Dat 06/22/2004 - Ck Date Type Check # Vendor Name Amount 06/2212004 PK 123340. 102126 ACE HARDWARE 226.36 06/22/2004 PK 123341 1022171A M MECHANICAL SERVICES, INC 75.75 06/22/2004 PK 123342 120332 AMERICAN LEGION POST #126 135.00 06/22/2004 PK 123343 1 101852 AMERICAN PUBLIC WORKS ASSN 140.00 06/22/2004 PK 123344 1 101 863 AMERICAN WELDING SUPPLIES 16.18 06/22/2004 PK 123345 1 105204 ARCTIC GLACIER PREMIUM ICE 564.00 06/22/2004 PK 123346 111041 ARROW TERMINAL LLC 117.28 06122/2004 PK 123347 102260 ASHBROOK 1,721.65 06/22/2004 PK 123348 102444 B T & COMPANY 820.71 06/22/2004 PK 123349 120299 BARGAIN -X, INC 279.00 06122/2004 PK 123350 120346 BASSLER, JENNY 28.00 06/2212004 PK 123351 102367 BELLBOY CORP 1,176.22 06122/2004 PK 123352 105557 BENNETT MATERIAL HANDLING 903.12 06/22/2004 PK 123353 102039 BENNETT OFFICE TECHNOLOGIE5 15.98 06/22/2004 PK 123354 1 101916 BERNICK COMPANIES, THE 364.65 06122/2004 PK 123355 120334 BLAKE, KATHY 200.00 06122/2004 PK 123356 119212 BLOCK FARMS & TRUCKING 5,333.00 06/22/2004 PK 123357 1 101987 BRANDON TIRE CO 475.63 0612212004 PK 123358 1 102136 BUSINESSWARE SOLUTIONS 572.44 06/22/2004 PK 123359 102456 C & L DISTRIBUTING 48,426.90 06/22/2004 PK 123360 112511 CARDIAC SCIENCE 235.00 06/22/2004 PK 123361 120336 CARLSON, JANET 10.00 06/22/2004 PK 123362 103014 CDI OFFICE PRODUCTS LTD 1,348.40 06/22/2004 PK 123363 104391 CENTRAL HYDRAULICS 137.30 06/22/2004 PK 123364 102253 CENTRAL MCGOWAN 129.86 06122/2004 PK 123365 103083 CHAMPLAIN PLANNING PRESS 212.00 06/22/2004 PK 123366 1 102863 CITY ENGINEERS ASSC OF MINNESO 60.00 06/22/2004 PK 123367 1 102179 GLAREYS SAFETY EQUIP 1,267.90 06/22/2004 PK 123368 120257 COLLIER TOW LE TURELY MARTIN TU 1,438.00 06/22/2004 PK 123369 102213 COMMISSIONER OF TRANSPORTATION 190.00 06122/2004 PK 123370 102484 CORPORATE EXPRESS 254.40 06122/2004 PK 123371 102289 CROW RIVER GLASS 318.98 06/22/2004 PK 123372 102121 CROW RIVER VET CLINIC 407.98 06/22/2004 PK 123373 104884 CULLIGAN 26.50 06/2212004 PK 123374 119458 DAVE'S PALLET SERVICE 1,638.00 06122/2004 PK 123375 102488 DAY DISTRIBUTING 5,124.97 06/22/2004 PK 1 123376 119899 DELTA DENTAL PLAN OF MINNESOTA 1.04 06/22/2004 PK 123377 102698 DEVRIES, RANDY 514.58 06/22/2004 PK 123378 102710 DOMINO'S PIZZA 17,25 06/22/2004 PK 123379 102275 DPC INDUSTRIES INC 1,111.60 06/22/2004 PK 123380 113181 DROP -N -GO SHIPPING, INC 3.11 06/22/2004 PK 123381 102647 DYNA SYSTEMS 278.96 06/22/2004 PK 123382 105467 EAGLE LEGAL SERVICE 84.00 06/22/2004 PK 123383 102726 ECOLAB PEST ELIM 43.67 06/22/2004 PK 123384 102356 ELECTRO WATCHMAN 38339 06/2212004 PK 123385 101898 EMANS, BRAD 187.16 06/2212004 PK 123386 111010 ENVIRONMENTAL RESOURCE ASSOC 240.58 06/22/2004 PK 123387 104022 EVEN -TEMP CONSTRUCTION 6,200.00 0 06/22/2004 PK 123388 104022 EVEN -TEMP CONSTRUCTION 2,550.00 06/22/2004 PK 123389 104137 FASTENAL COMPANY 160.02 06/22/2004 PK 123390 104713 FIRST CHOICE REPAIR 147.65 06/22/2004 PK 123391 120330 FRANK MADDEN & ASSOC 420.92 06/22/2004 PK 123392 101945 GALL'S INC 25.00 06/22/2004 PK 123393 120333 GARUBA, ELROY 33.00 06/22/2004 PK 123394 105021 GENERAL TRADING CO 66.20 06/22/2004 PK 1 123395 120338 GLASER, TANJA 30.00 06/22/2004 PK 123396 105159 GOODPOINT TECHNOLOGY 7,200.00 05/22/2004 PK 123397 102525 GOPHER STATE ONE -CALL INC 282.90 06/22/2004 PK 123398 102823 GOVERNMENT FINANCE OFFICERS AS 480.00 06/22/2004 PK 123399 104858 GRAMS, JODI 28.00 06/22/2004 PK 123400 101874 GRIGGS & COOPER & CO 19,014.40 06/22/2004 PK 123401 104448 GULF STATE DISTRIBUTORS 65.35 06/22/2004 PK 123402 102528 HAGER JEWELRY INC. 157.03 06/22/2004 PK 123403 102730 HALT -BRITE INC 648.19 06/22/2004 PK 123404 120322 HAMRE, ED 6,598.37 06/22/2004 PK 123405 102451 HANSEN DIST OF SLEEPY EYE 3,285.80 06/22/2004 PK 123406 102089 HANSEN GRAVEL 3,889.38 06/2212004 PK 123407 102401 HART'S AUTO SUPPLY 1,005.69 06122/2004 PK 123408 102412 HAWKINS WATER TREATMENT GROUP 1,237.59 06/22/2004 PK 123409 119776 HEITER TRUCK LINE INC 250.00 06/22/2004 PK 123410 102701 1HENRY & ASSOCIATES 865.11 06/22/2004 PK 123411 102531 1HENRYS FOODS INC 1,121.25 06/22/2004 PK 123412 101915 HERMEL WHOLESALE 194.91 06/22/2004 PK 123413 116866 HEWLETT- PACKARD CO 1,434.56 06/22/2004 PK 123414 102518 HILLYARD FLOOR CARE/HUTCHINSON 459.66 06/22/2004 PK 123415 105080 HIRSHFIELD'S DECORATING CENTER 292.61 06/22/2004 PK 123416 120344 HOEGER- LERDAL, DEB 200.00 06/22/2004 PK 123417 109744 HOERNEMANN, WARREN 140.00 06/22/2004 PK 123418 102119 HOLT MOTORS INC 402.44 06/22/2004 PK 123419 117921 HOMETOWN SPORTS 337.00 06/22/2004 PK 123420 102961 HRA 6,900.00 06/22/2004 PK 123421 120349 HUTCH BASEBALL ASSN 500.00 06/22/2004 PK 123422 102530 HUTCHINSON CO -OP 31.35 06/22/2004 PK 123423 103430 HUTCHINSON JUNIOR LEAGUE IBASEB 4,065.00 06/22/2004 PK 123424 120286 HUTCHINSON MACHINE &TOOL 40.00 06/22/2004 PK 123425 102541 HUTCHINSON TELEPHONE CO 1,437.71 06/22/2004 PK 123426 102543 HUTCHINSON WHOLESALE 238.11 06/22/2004 PK 123427 102072 HUTCHINSON, CITY OF 26,284.00 06/22/2004 PK 123428 102633 HUTCHINSON, CITY OF 52,582.38 06/22/2004 PK 123429 102635 HUTCHINSON, CITY OF 4,703.55 06/22/2004 PK 123430 1 103099 HUTCHINSON, CITY OF 2,072.32 06/22/2004 PK 123431 117136 HUTCHINSON, CITY OF 853.95 06/22/2004 PK 123432 120328 I.M.S. SHARPENING SERVICE 21.50 06/22/2004 PK 123433 1027791 INDEPENDENT SCHOOL DIST. #423 4,181.25 06/22/2004 PK 123434 102551 INSURANCE PLANNERS 12,435.00 06/22/2004 PK 123435 102062 JACK'S UNIFORMS & EQUIPMENT 1,448.40 06122/2004 PK 123436 120363 JACOBS 1,718.77 06/22/2004 PK 123437 102208 JEFF'S ELECTRIC 796.23 06/22/2004 PK 123438 110175 JELKIN, TAMARA 65.00 06/22/2004 PK 123439 101907 JIM'S GARDEN SERVICE 47.93 0 E � -J Cl 06/2212004 PK 123440 104643 JOHN CHRISTOPHER MADOLE ASSOC 1,055.96 06/22/2004 PK 123441 101938 JOHNSON BROTHERS LIQUOR CO. 19,156.21 06/22/2004 PK 123442 120347 JOHNSON, BRENDA 200.00 06/22/2004 PK 123443 102346 JOHNSON, LEONARD G. 812.76 06/22/2004 PK 123444 120341 KENSKE, DELORES 45.00 06/22/2004 PK 123445 104416 KOHLS SWEEPING SERVICE 5,475.75 06/22/2004 PK 123446 120343 KOSEK, JOSH 800.00 06/22/2004 PK 123447 1 117920 KRUEGER, HAROLD 125.00 06/22/2004 PK 123448 1 108562 KUTTNER, RICHIE 137.84 06/22/2004 PK 123449 1 1025611 L & P SUPPLY CO 332.80 06/22/2004 PK 1 123450 1 101946 LAB SAFETY SUPPLY INC 56.01 06/22/2004 PK 123451 1 114712 LAFARGE ROAD MARKING 1,817.92 06/22/2004 PK 123452 1 1019761 LAKESIDE EQUIPMENT CORP 2,159.82 06/22/2004 PK 123453 113892 1 LANDSCAPE CONCEPTS, INC 229.90 06/22/2004 PK 123454 105525 LANG EQUIPMENT OF NORWOOD 446.59 06/22/2004 PK 123455 101974 LENNEMAN BEVERAGE DIST. INC 4,632.15 06/22/2004 PK 1 123456 101984 LOCHER BROTHERS INC 50,371.55 06/22/2004 PK 123457 120329 LUNDIN, HAROLD 150.00 06/22/2004 PK 123458 102145 M -R SIGN 36.63 06/22/2004 PK 123459 102571 MACQUEEN EQUIP INC 639.04 06/22/2004 PK 123460 105140 MARSHALL CONCRETE PRODUCTS 45.12 06/22/2004 PK 123461 102573 MCLEOD COOP POWER 7,323.42 06/22/2004 PK 123462 115861 MCLEOD COUNTY BAR ASSOC 30.00 06/22/2004 PK 123463 102489 MCLEOD COUNTY COURT ADMINISTRA 665.00 06/2212004 PK 123464 102158 MCLEOD COUNTY TITLE 195.00 06/22/2004 PK 123465 113887 MCLEOD COUNTY TREASURER 1,992.43 06/22/2004 PK 123466 120331 MCLEOD WEST YOUTH SOFTBALL 135.00 06/22/2004 PK 123467 116868 MDT 927.50 06/22/2004 PK 1 123468 112400 MENARDS - HUTCHINSON 349.40 06/22/2004 PK 123469 1 102131 IMETRO ATHLETIC SUPPLY 109.59 06/22/2004 PK 123470 102425 MIDWEST WIRELESS COMM. 2,303.01 06122/2004 PK 123471 107547 MIES, MIKE 97.50 06122/2004 PK 123472 104957 MIKE CHAVES TRUCKING 11185.19 06/22/2004 PK 123473 119345 MINNESOTA CHAMBER BUSINESS SER 980.76 06/22/2004 PK 123474 101992 MINNESOTA DEPT OF HEALTH 5,638.00 06/22/2004 PK 123475 102582 MINNESOTA ELEVATOR INC 86.94 06/22/2004 PK 123476 105157 MINNESOTA SHREDDING 109.90 06122/2004 PK 1 123477 1033841 MINNESOTA STATE BAR ASSOC 263.00 06/22/2004 PK 123478 1025831 MINNESOTA VALLEY TESTING LA5 898.25 06/22/2004 PK 123479 119543 MINNESOTA WEST COMM & TECH COL 54.00 06/22/2004 PK 123480 111003 MISSISSIPPI TOPSOILS 864.00 06/22/2004 PK 123481 120339 MORAN, DONNA 5.00 06/22/2004 PK 123482 120345 MORENO- GUTIERREZ, MARIA 160.00 06122/2004 PK 123483 102301 MORROW, KIM 28.00 06/22/2004 PK 123484 103021 MUSCO SPORTS LIGHTING INC 187.44 06/22/2004 PK 123485 102590 NALCO CHEMICAL CO. 6,025.26 06/2212004 PK 123486 102438 NATIONAL CAMERA EXCHANGE 76.57 06/22/2004 PK 123487 102876 NATIONAL FIRE PROTECTION ASSC 135.00 06/22/2004 PK 123488 102650 NCL 688.01 06/22/2004 PK 123489 118113 NORDQUIST, JENINE 65.00 06/22/2004 PK 123490 114460 NORMISKA CORP 1,954.80 06/22/2004 PK 1 123491 102591 NORTHERN STATES SUPPLY INC 110.02 0 r -I LJ 0 06/22/2004 PK 123492 112503 NORTHLAND PALLET INC 2,772.00 06/2212004 PK 123493 119366 OAK CREEK RESOURCES 484.58 06/22/2004 PK 123494 102483 OT1'O ASSOCIATES 18,745.67 06/22/2004 PK 123495 102187 PAUSTIS & SONS WINE CO 1,249.80 06/22/2004 PK 123496 101932 PELLINEN LAND SURVEYING 1,904.00 06/22/2004 PK 123497 115863 PERSONAL BEST PUBLICATIONS 181.32 06/22/2004 PK 123498 101853 PHILLIPS 'WINE SPIRITS 12,312.46 06/22/2004 PK 123499 120342 PHILLIPS, KATIE 28.00 06/22/2004 PK 123500 102373 PINNACLE DISTRIBUTING 477.18 06/22/2004 PK 123501 102167 PITNEY BOWES 126.00 06122/2004 PK 123502 102743 POLICE INSTITUTE 1,170.00 06/22/2004 PK 123503 102445 POSTMASTER 145.00 06/2212004 PK 123504 102457 PRCE 7,667.94 06/22/2004 PK 123505 120297 PRICE ENVIRONMENTAL, LLC 2,301.84 06/22/2004 PK 123506 101862 PRINTS CHARMING 2,107.40 06/22/2004 PK 123507 102598 QUADE ELECTRIC 695.89 06/22/2004 PK 123508 102212 QUALITY FLOW SYSTEMS 42.60 06/22/2004 PK 123509 102052 QUALITY WINE & SPIRITS CO. 4,683.58 06/22/2004 PK 123510 101978 QUILL CORP 272.17 06/22/2004 PK 123511 102424 RADIO SHACK 31.94 06/22/2004 PK 123512 120335 RAMSEY COUNTY 6,390.00 06/22/2004 PK 123513 120340 RANDY'S REPAIR SERVICE 100.00 06/22/2004 PK 123514 102091 IRECREONICS 123.44 06/22/2004 PK 123515 102358 RIDGEWATER COLLEGE 837.00 06122/2004 PK 123516 104149 RIVER VALLEY TRUCK CENTERS 235.51 06/22/2004 PK 123517 102021 RODEBERG, JOHN 1,155.09 06/22/2004 PK 123518 120337 ROSS, DIANE 30.00 06/22/2004 PK 123519 105186 RUNKE, CHRIS 39.99 06/22/2004 PK 123520 102225 RUNNING'S SUPPLY 568.70 06/22/2004 PK 123521 113707 SAMPSON SOD FARMS 875.00 06/22/2004 PK 123522 102436 SARA LEE COFFEE & TEA 172.12 06/22/2004 PK 123523 102606 SCHMELING OIL CO 507.18 06/22/2004 PK 123524 103999 SCHMELING, CHRIS 65.00 06/22/2004 PK 123525 101940 SCHNOBRICH, MARK 80.00 06/22/2004 PK 123526 109801 SCOTT'S WINDOWS 42.60 06/22/2004 PK 123527 1 101892 SEH 12,830.27 06/22/2004 PK 123528 102637 SEVEN WEST WASH & DRY 249.21 06/22/2004 PK 123529 102605 SEWING BASKET 11.99 06/22/2004 PK 123530 102611 SORENSEN'S SALES & RENTALS 94.79 06/22/2004 PK 123531 105064 SPRUCE RIDGE LANDFILL 9,605.81 06/22/2004 PK 123532 102242 SRF CONSULTING GROUP 16,211.13 06122/2004 PK 123533 102747 ST. JOSEPH'S EQUIPMENT INC 531.00 06/22/2004 PK 123534 103162 STAMER, BEATRICE 28.00 06/22/2004 PK 123535 102612 STANDARD PRINTING 372.69 06/22/2004 PK 123536 119799 STEVE'S OK SERVICES 2,542.00 06122/2004 PK 123537 120327 STEVENS, MICHELLE 63.88 06122/2004 PK 123538 118343 SW METRO DRUG TASK FORGE 4,200.00 06/22/2004 PK 123539 103398 TRUER, JOE 65.00 06/22/2004 PK 123540 120231 THORSON TRUCKING 387.40 06/22/2004 PK 123541 119367 TIGER CORPORATION 284.14 06/22/2004 PK 123542 119159 TOTAL FIRE PROTECTION 42.00 06/22/2004 PK 123543 110968 TRENCHERSPLUS INC 24.43 0 11 Ll 0 • 0 06/22/2004 PK 123544 102620 TRI CO WATER 94.24 06/22/2004 PK 123545 102619 TWO WAY COMM ING 307.93 06/22/2004 PK 123546 102058 U.S. CAVALRY 1,875.00 06/22/2004 PK 123547 102624 UNITED BUILDING CENTERS 28.28 06/22/2004 PK 123548 119701 UNUM LIFE INS COMPANY OF AMER 2,491.27 06/22/2004 PK 123549 115853 VERMEER OF MINNESOTA 2,938.37 06/22/2004 PK 123550 102132 VIKING COCA COLA 45215 06122/2004 PK 1 123551 101857 VIKING OFFICE PRODUCTS 276.15 06/22/2004 PK 123552 119479 VOLM BAG COMPANY, ING 70,586.31 06/22/2004 PK 123553 102631 VWR SCIENTIFIC INC 468.60 06/2212004 PK 123554 105122 WASTE MANAGEMENT 18.08 06/22/2004 PK 123555 120348 W EBB, KAREN 23.00 0612212004 PK 123556 102165 WELCOME NEIGHBOR 60.00 06/22/2004 PK 123557 102063 W ENDLANDT TREE SERVICE INC. 420.00 06/22/2004 PK 123558 120323 WENDOLEK TRUCKING 2,678.40 06/22/2004 PK 123559 102640 WM MUELLER & SONS 31650.00 06/2212004 PK 123560 102640 WM MUELLER & SONS 200.00 06/22/2004 PK 123561 102640 WM MUELLER & SONS 364.78 06/22/2004 PK 123562 102640 WM MUELLER & SONS 50.32 06/2212004 PK 123563 102640 WM MUELLER & SONS 182.54 06/2212004 PK 123564 102640 WM MUELLER & SONS 90.97 06/22/2004 PK 123565 102640 WM MUELLER & SONS 211.14 06/22/2004 PK 123566 102640 WM MUELLER & SONS 6,949.13 06/22/2004 PK 123567 119211 WORK CONNECTION, THE 8,31716 06122/2004 PK 123568 102076 X -ERGON 730.69 06/22/2004 PK 123569 105571 ZEP MANUFACTURING CO 70.68 06/22/2004 PK 123570 102698 DEVRIES, RANDY 35.80 06/22/2004 PK 123571 105226 HENNEPIN COUNTY COURT ADMIN 55.00 06122/2004 PK 123572 116866 HEWLETT - PACKARD CO 436.66 06/22/2004 PK 123573 1 1020901 HUTCHINSON FIRE DEPT GENERAL A 22.55 06/2212004 PK 123574 101869 HUTCHINSON, CITY OF 57.90 06/22/2004 PK 123575 102038 HUTCHINSON, CITY OF 168,000.00 06/22/2004 PK 123576 103231 METRO SALES 1,058.00 06/2212004 PK 123577 101985 NAGY, RICHARD 513.00 06/22/2004 PK 123578 102490 OFFICEMAX CREDIT PLAN 1,247.41 06/22/2004 PK 123579 102598 QUADE ELECTRIC 9,850.00 06/22/2004 PK 123580 101909 SNAP -ON INDUSTRIAL 542.40 780,790.87 1- • • iw ni►lEiiil 780,790.87 FIL 0 r 1 LJ