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cp12-14-2004 cAGENDA RFCULAR MEE'I'ING - HUTCHINSON CITY COUNCIL TUESDAY, DRCF,MRF.R 14, 2004 1. CAT,L TO ORDER - 5:30 P.M. 2. INVOCATION -Rev. Ton Lindekugel, Christ the King Lutheran t:hurch 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEE'1'1NG OF NOVEMBER 23, 2Df14 (h) TRUTH IN TAXATION L1EARING OF DECEMBER 7, 2UU4 Action _ Motion to approve as presenied 5. CONSENT AGF,NDA (a) REPORTS OF OFF:[CEKS, BOARDS AND COMMISSIONS 1. LII3RARY BOARD MINUTES FROM SEPTEMBER 27.2UU4 2. FIRE DEYART'MENT MONTHLY REPORT FOR NOVEMBER 2004 . 3. BUILDING DEYAR'I'MEN'1' MON"FRCP REYOR'1' FOR NOVEMBER 2004 4. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM NOVEMBER 1, 2DD4 5. HUTCHINSON L JTTLTTTES COMMTSSION FINANCIAL REPORT FOR OCTOBER 20D4 (b) RESOLUTTONS AND ORDINANCES 1. RESOLUTION NO. 12569 - RESOLUTTON TO SELL AT A[JCTION S[JRPLUS PROPERTY 2. RESOLUTION NU. 12572 RESOLITION TRANSFERRING FROM WATER SSWERFUNll TD BONDS OF 2002C REFUNDING 3. RESOLUTION NO. 12573 RESOLUTION TRANSFERRING FROM GENERAL FUND TO ATRPORT CONSTRUC'1"ION FUND 4. RESOLUTION NO. 12574 - RESOLUTTON TRANSFEERING APPROVED FTJNDING FOR EMERGENCY GENERATOR FUNDS & CITY CENTER SECURITY SYSTEM TO CAYT"I'AL PR07ECTS FUNDS 5. RESOLUTION NO. 12575 - RESOLUTTON ACCEPTING PLEDGED SECURITIES FROM CTTIZENS BANK & TRUST CO. G. RESOLUTION NO. 12576 - RF,SOT,LJTTON FOR PURCHASE 7. ORDINANCE NO. U4-03)5 - AN ORDINANCE VACATINGUT]L1TY AND DRAINAGE EASEMENTS BETWEF,N LOTS 20 AND 21, BT,OCK 1, FATRWAY F,STATES SECOND ADDITION, SUBMITTED BY MARTY BERG AND MIKE MCGRAW (SECOND READING AND ADOPTION) C.'TTY COUIVCIG ~ CTENDA - DECEMBER 14, 2004 • 8. ORDINANCE NO. 04-0396 - AN ORDINANCE AMENDING; THE OFFICIAL ZONING MAP OF THE CI"TY OF HUTCHINSON FOR A PROPERTY TO BE REZONED FROM CR TD C2 LOCATED AT ] 130 HWY 7 EAS"1' (SECOND READING AND ADOPTION) (c) F."DA BOARD APPOINTMENTS MTKR MCGRAW TO DECEMBER 2006 (FILL KEITII PISCIIER'S TERM) STEVR JANSICK TO DECEMBER 2009 (FILL BOB WINDEL'S TERM) (d) CONSll]ERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR LTTCHFTELD EAGLES AT BEST WESTERN VICTORIAN INN ON JANUARY 15, 2005 (c) CONSTDERATTON FOR APPROVAT, OF RF.NF"WAL OF PROSECUTTON SERVICES AGREEMENT WI"1'Il GAVIN LAW OFFICE (f) CONSTDF.RATTON FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR JOHN RODEBERG TO A"ITEND THE MINNESOTA LOCAL ROAD RESEARCH BDARD 1N WASHINGTON D.C. FROM JANUARYS 13, 2UU5 (g) CONSTDERATTON FOR APPROVAL OF OLJT-OF-STATE TRAVEL FOR RANDY DEVRES AND ll1CK NAGY TO ATTEND THE AMERICAN WATER WORKS MEMBRANE TECHNOLOGY CONFERENCE IN PHOENLX, AZ PROM MARCI3 6 - 9, 2005 (h) CONSTDF"RATTON FOR APPROVAL OF OLIT-OF-STATE TRAVEL FOR STEVE MA,~SON AND DOUG .IOHNSON TO ATTEND THE [1NITED STATES COMPOSTING COUNCIL 13 ~ ANNUAL CONFERENCE AND TRADE S1iOW IN SAN AN"1'ONID, TX FROM JANUARY 23 - 26, 2005 (i) CONSIDERATION 1~OR APPROVAL OF CHANGE ORDER. N0.3, LETTING N0.6 -- PROJECT NO. 04-06 (j) CONSIDERATION hOR APPROVAL OP CHANGE DRDER NO. 1, LETTING N0. 9 PROTECT NO. 04-10 & 04-11 (k) CONSIDERATIONFDRAPPROVALOFSHORT-TF,,RMGAMBLINGLICENSEFORHUTCIIINSON BASF..RALL ASSOCIATION ON FEBRUARY 5, 2005, AT VFW POST 906 (1) CONSIDERATION FOR APPROVAL OF AGREEMENT WITII MCLEOD COUNTY FOR SNOW REMOVAL EQUIPMENT (m)2005 LTCF,NSR RF.,NF,WAT.S 1. B1NG0 T,,TCF.,NSF,S 2. GAMBLING DEVICES LICENSES 3. PAWN SHOP LTCF,NSF, 4. MASSAGE LICENSES ti. TOBACCO LICENSES Action -Motion to approve consent agenda G. PUBLIC HEARINGS - 6:00 P.M. (a) CONSIDERATION FOR APPROVAL OF GRANTIN(s BUSINESS SUBSIDY TO RENOVATE FORMER HENNEN'S BUILDING Action Motion to close public hearing • Aclinn -Motion to reject - Motion to approve 2 CITY COUNC,'ll, AGF,NDA -DECEMBER 14, 2004 (b) CONSIDERATION OF ORDTNANCE NO. 04-0394 - AN ORDINANCE APPROVING THE CODTFTCATION Ole T1iE HUTCHINSUN CITY CODE (WAIVEFIRST READING AND SF,T,SF,COND 12EADING AND ADOPTION FOR DF,CFMRER 28, 2004) Action -Motion to close public }rearing Action Motion to reject-Motion to approve 7. COMMUNICATIONS, REQUESTS AND PF.TiTiONS (a) D15C:USSION OF FTNAL WATER BTLLTNG TSSLJES AS REQUESTED BY HOMETOWN I2F.AI,TY Aclion -Motion to rej ect - Motion to approve 8. UNFiNISIIED BUSINESS 9. NEB' BU51NE55 (a) CONSTDERATION FDR APPROVAL OF ADDPTING 2005 CITY OF HUTCHTNSON 2005 TA.X LEVY Action -Motion to rej cet - Motion to approve (b) CONSIDERATION FUR APPRUVAL OF ADUPTING 2005 11U'I'C1IINSON 110USING & REDEVELOPMENT AUTHORTTY'1'AX LEVY Aclion -Motion to reject -Motion to approve (c) CONSIDERATION FOR APPROVAL OF' ADAPTING 2005 GENERAL FUND BUDGET Aclion -Motion to reject -Motion to approve (d) CONSIDERATION FOR APPROVAL OF RESOLUTION NU. 12566-RESOLUTION SETTING CTTY OF HLJTCHTNSON 2005 ANNiJAL WAGE ADJ[JSTMENT POLICY Action -Motion to rej ect - Motion to approve (e) CONSIDERATIUN FOR APPRUVAL OF RESULUTIUN NO. 12567 -RESOLUTION ESTABLISHING THE 2005 EMPLDYEE 13EALTII AND DENTAL INSURANCE PROGRAM PREMIUM RATES Action -Motion to reject -Motion to approve (~ CONSII)ETtA'I'TON 1~OR APPROVAL OF ADOPTING 2005 CAPTTAL PROTECTS BUDGET Action - Motion to reject Motion to approve (g) CONSIDERATION FOR APPROVAL OF ADOPTING 2005 CF,NTRAL GARAGE BiJDGET Aclion -Motion to reject -Motion to approve (h) CONSIDERATION FOR APPROVAL OF ADOPTING 2005 STORM WATER UTILITY BUDGET Action Motion to reject -Motion to approve (i) CONSIDERA'T'ION FOR APPROVAL Oi~ ADOPTING 2005 REFUSE/COMPOS'1'/WATEK/WASTEWA'1'ERBIJllGE"1' CITY C'O UNCTI, AGF,N77,4 - Dls"CEMI3GR 14, 2004 • Action -Motion to reject -Motion to approve (j) CONSTDERATTON FOR APPRDVAL ON CLO5INV D1;13'1' SERVICE ANT) CONSTRUCTION 1~ UNl)S Action Motion to reject -Motion to approve (k) CONSIDERATION 1~OR APPROVAL OF 2005 - 200) CAP11'AL PLAN Action -Motion to reject -Motion to approve (1) CONSIDERATION FUR APPROVAL OF PURCHASE DF 1MACi1NG SOFTWARE PACKAUE Actiott Motion to reject -Motion to approve (m)CONSIDERATION FOR APPROVAL OF ACCEPTING TURNEACK OF COUNTY STATE AID HTGHWAY 2S (7F,FFERSON STRF.,F,T) FROM MCLEOD COUNTY Action Motion to reject -Motion to approve (n) CONSIDERATIDNFORAPPROVALOFSETTINGINFORMATTONALMEETINGFORJAN[JARY25, 2f1f15, TO REVTEW PAVF.MF.NT MANAGEMENT SYSTEM Action -Motion to reject -Motion to approve 10. MISCELLANEOCJS (a) COMMLJNTCATTONS . 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS 12. ADJOURN 4 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAI', NOVEMBER 23, 2004 1. CAi.i, TO ORDER - 5:30 P.M. Mayor arm orgcrson ca e t e meeting to order. Members present were Kay Peterson, Jim Haugen, Casey Stotts and Bill Arndt. Others present were Gary Ylotz, City Admintstrator, Marc Sebora, City Attorney and John Rodeberg, Director of Public Works. 2. INVOCATION -Rev. Max Meyers, Riverside Assembly of God Church, delivered the invocation. 3. Pi,RDGE OF ALLEGIANCE Deane Dietel presented before the Council. Mr. Aietel presented on behalf of the South Fork Crow River Association. Mr. Dictcl informed the Counci] that this volunteer organization has just been formed and they are seeking more volunteers, as well as assistance from city staff and the City Council. Mr, Dietel presented a map of the South Fork Crow River io the Council. 4. MINUTES (a) REGULAR MEETING OF NOVEMBER 9, 2004 Minutes were approved as presented. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PLANNING COMMISSION MEETING MINUTES FROM OCTOBER 19, 2004 2. SPECIAL PLANNING COMMISSION MEETING MINUTES FROM NOVEMBER 8, 2004 3. HUTCHINSON AREA HEALTH CARE BOARD MEETING MINUTES FROM OCTOBER 19, 2004 4. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MEETING MINUTES FROM OCTOBER 19, 2004 5. CITY OF HUTCHINSON GENERAL FUND FINANCIAL REPORT FOR OCTOBER 2004 6. CITY OFHUTCHINSONREFUSE/COMPOST/WATER/WSTEWATERFiNANCIAL REPORT FOR OCTOBER 2004 7. HUTCHINSDN AREA HEALTH CARE FINANCIAL REPORT FOR OCTOBER 2004 8. C1TY OF HUTCHiNSON INVESTMENT REPORT FOR OCTOBER 2004 (h) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12557 -RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY 2, RESOLUTION NO. 12558 -RESOLUTION CALLING FOR A PUBLIC HEARING ON THE GRANTING OF A BUSINESS SUBSIDY 3. RESOLUTION NO. 12559 -- RESOLUTION CERTIFYING ASSESSMENTS 4. RCSOLU'fIONNO. 12560-RESOLUTION TRANSFERRING$306,OODFROMLIQUORFUNDTO .~ tom) CITY C,OLINCIL MINUTCS -NOVEMBER 23, 2004 GENERAL FUND 5. RESOLUTION N0.12561- RESOLUTION TRANSFERRING $69,000 FROM WATER, SEWER & REFUSE FUND TO GENERAL FUND fi- RESOLUTION NO. 12562 -RESOLUTION TRANSFERRING FUNDS FROM THE GENERAL FUND, ECONOMIC LOAN, ENERGY LOAN, TD HUTCHINSON COMMUNITY DEVELOPMENT COMMISSION (EDA) FUND 7. RESOLUTION NO. 12563 - RESOLUTION TRANSFERRING FROM WASTEWATER DEPARTMENT' AND 2004 IMPROVEMENT CONSTRUCTION FUND TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES 8. RESOLUTION NO. 12564 -RESOLUTION FOR PURCHASE . 9. RESOLUTION NO. 12565 -RESOLUTION DESIGNATING DEPOSITORY OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS 10. ORDINANCE N0.04- 0388 -AN OR[~~NANCE GRANTING FRANCHISE TO RAYMOND AND I.UCILLE KRUEGER AT 166 - 10 AVENUE TO INSTALL AND MAINTAIN A FENCE LOCATED ]N CITY RIGHT-OF-WAY (SECOND READING AND ADOPTION) 11. ORDINANCE NO. 04-0391 - AN ORDINANCE GRANTING FRANCHISE TO INDEPENDENT SCHOOL DISTRICT 423 FOR ACCESS TO A DRNEWAY AT PART{ ELEMENTARY SCHOOL (SECOND READING AND ADOPTION) 12. ORDINANCE N0.04-0392 - AN ORDINANCE REVISING SECTION 91.4I REGULATING THE SALE OF SURPLUS PROPERTY VALUED UNDER $100 (SECOND READING AND ADOPTION ) (c) PLANNING COMMISSION ITEMS 1 RECDNSTDERATION OF 27 LOT PR.F,LTMINARY AND FINAL PLAT TD BE KNOWN AS . BRiDGEWATER ESTATES THIItD ADDITION SUBMITTED BY GPS DICKINSEN PARTNERS, LLP WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12549) 2 CONSIDERATION OF VACATION OF EASEMENTS AND LOT SPLIT SUBMTI"I'ED BY MARTY . BERG AND MIKE MCGRAW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12550 AND WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 04-395 FOR DECEMBER 14, 2004) 3. CONSIDERATION OF REQUEST TO REZONE PROPERTY FROM C4 TO C2 AND CONDITIONAL USE PERMIT TO OPERATE A USED CAR BUSINESS LOCATED AT 1130 HWY 7 EAST SUBMITTED BY RON HOLTZ AND BRENT CHRISTENSEN WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12551 AND WANE FLRST READING AND SET SECOND READING AND ADOPTION FOR DECEMBER 14, 2004) 4 CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY RICARDO MORENO, . TO CHANGE USE IN THE UC DISTRICT FROM RADIATOR REPAIR TO CABINET APPLICANT , SHOP LOCATED AT 745 HWY 7 WEST WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12552) 5. CONSIDERATION OF LOT SPLITS LOCATED AT 540 AND 550 HILLTOP DRIVE NE SUBMITTED BY JAY PETTIT WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NOS. 12553 & 12554) 2 ~,l~J CITY COUNCIL MINUTES- NOVEMBER 23, 2004 6. CONSIDERATION OF LOT SPLITS LOCATED AT 220 AND 255 OTTAWA AVENUE SE • SUBMITTED BY PAUL BETKER W1TH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NOS. 12555 & 12556) (d) CONSIDERATION FOR APPROVAI. OF PLAZA 15 ROOF REPAIR AS REQUESTED BY HU'1'CHINSON AREA HEALTH CARE (e) CONSIDERATION FOR APPROVAL OF CONSULTING AGREEMENTS WITH BRAUN 1NTERTEC AND SEH ENGINEERING (f) CONSIDERATION FOR APPROVAL OF CHANGE ORDERN0.18c 2 ON LETTING N0.6, PROJECT NO. 04-07 (ECHO DRIVE 5E & ECHO CIRCLE SE) (g) NON04ID13 (~12~~OAVEONU~NW~VAL OF CHANGE ORDER NO. 1 ON LETTING NO. 11, PROJECT (h) CONSIDERATION FOR APPROVAL OF ACTIVATION OF DEFERRED ASSESSMENT 5A-5059C Item 5(b)2 and S(c)1 were pulled £or further action. Gary Plotz mentioned that the supporting material related to Item 5(b)11 was revised (printing errors in packet). fir addition, Mr. Plotz mentroned chat Item 5(d) now has a supporting memo that was distributed this evening. Motion by Stotts, second by Peterson, to approve consent agenda with the exceptions of Items 5(b)2 and 5(c)1. John Rodebcrg explained that the change order under Item 5(f) included the removal of at least a doyen trees far $2400.00. Mohan carried unanimously. item 5(b)2. Miles Sepppelt, EDA Director, presented before the Council. Mr. Seppelt explained that a loan is being issued to Mark Schierman for a downtown building improvement. The action of a public hearing is requrred by state statute since the loan amount is over $75,000. Motion by Haugen, second by Stotts, to set a public hearing for December 15, 2004, regarding granting a business subsidy. Motion carried unanimously. Item 5(c)1. Council Member Arndt asked about new streets and the turn lanes resented in this plat. Mr. Arndt Feels that there are hazardous conditions in this area. John Rodeberg explained that this development is off of a county road and the Bounty engineer has requested some revisions made to entrances. Discussion was held specifically regarding Honey Tree Road and the fact that it may be closed off in the future. Motion by Arndt, second by Haugen, to approve this item with continuing discussron to be held with the County regarding access at Willow Drive. item 5(d). Gary Plotz mentioned that the memo provided by Hutchinson Area Health Care was not available at the tune of the pnntmg of the packet, but they have now submrtted a memo requesting the approval of a roofreplacement at the hospital-owned Plaza 15 building. Motion by Stotts, second by Peterson, to approve the roof replacement at Plaza 15. Motion carried unanimously. 6. PUI3LIC HEARINGS - 6:00 P.M. -NONE 7. COMMUNICATIONS R)t; UESTS ANb PETITIONS (a) UPDATE ON WATER PLANT UPGRADE (SCOTT YOUNG -EARTH TECH) Scott Young, Earth Tech, presented before the Council. Mr. Young explained to the Council that a design report of the water plant has been completed and a full presentation on the project will be given at the first Council meeting in January. Mr. Young also explained that a neighborhood meeting has been scheduled has been scheduled for November 30, 2004, at 5:30 p.m. and a public hearing will be held at the January Planning Commission meeting. (b) UPDATE ON CITY OF HUTCHINSON'S SESQUICENTENNIAL CELEBRATION (MARL VAILLANCOURT) `~ti ~~~ CITYCOUNCIh MINUTES-NOVEMBER 23, 2004 Marc Vaillarrcourt, Sesquicentennial Committee Chair, presented before the Council. Mr. Vaillancourt informed the Council that the committee has raised a little over $35,000 for the celebra6an, with the primary fundraiser being a banner program. The first event is scheduled for Jan. 28 & 29, 2005. This event will be a historical showcase at the Event Center. The kickoff celebration will be held Tan. 28, 2005. Other ma or events will be held in July and November. Mr. V aillancourt thanked Mayor Torgerson personally for ~is support in allowing him the opportunity to head up this celebration. (c) DISCUSSION OF CORRESPONDENCE RECEIVED FROM JOHN MILLERREGARDINGMILLER'S WOODS Dolt Moon, PRCE Director and Mark Schnobrich, City Forestor, presented before the Council. Mr. Sclmobrich explained that this property was donated to the City in 1973 as a nature park with the intention of it becoming an Oak Savannah. john Miller, donator, has concerns on how this park has been maintained. Mayor Torgerson noted that he lives on the south end of the park and has seen improvements made within the last year. Mayor Torgerson also noted that in conversatrons with Mr. Miller, Mr. Miller is mainly concerned with people using the park as a "dumping grounds", leaving property, yard clippings and miscellaneous items m the park. DolfMoon also informed the Council that Mark 5chnobrich had sent a letter to the neighborhood informing them of the rules and regulations related to the park. Dolf Moon would like to sit down with Mr. Miller and identify the issues he has and develop a work plan un how to accomplish improvements to the park. 8. IINFINISHEb BUSINESS 9. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF PROPOSED POLICY 3.32 - MANDATORX DIRECT DEPOSIT • Brenda Ewing, Director of Human Resources, presented before the Council. Ms. Ewing explained that dircct deposit has been available to employees for many years. During the last legislative session, the legislature approved mandating dircct deposit for employees. By implementing mandatory direct deposit, it will save the Ctiy money and have more security for employees. Motion by Stotts, second by Arndt, to approve Policy 3.32 -Mandatory Direct Deposit, effective December 1.2004. Motion carried unanimously. (h) REVIEW OF CITY OF HUTCHISON FNE-YEAR CAPITAL PLAN Ken Memll, Finance Director, presented before the Council. Mr. Merrill stated that over $70 million worth of projects is planned over the next five years. Department directors presented their Capital Improvement Plans to the Council. "these areas included the airport, central garage, city center, civic arena, event center, infrastructure, library, parks, police, public works, recreation center, technology, wastewater and water. The directors explained that since this is alive-year plan, it is somewhat fluid as to what projects occur in which year, typically based vn needs and fimurcial parameters. (c) CONSIDERATION FOR APPROVAL OF CITY CENTER SECURITY SYSTEM UPGRADE Ken Merrill, Finance Director, presented before the Council. Mr. Merrill explained that the security system at the City Center is no longer supported by the current company and needs to be replaced. Therefore, Mr. Merrill is requesting that VTi be obtained for the upgrade in the amount of $7350A0. Motion by Stotts, second by Peterson, to approve purchase of City Center security system upgrade. Motion carried unanimously. (d) COMMISS ONIFROM DECEMBER 9, 20U~IT0 D CEMBER 20, 2 04 HUTCHINSON UTILITIES 4 ~:,i~~~ CITY CO UNClL MINUTES -NOVEMBER 23. 2004 Gary Plotz noted that a joint meeting with the HUC Commissioners had been set for December 9, 2004, . however that date conflicted for some utility commissioners. It is being requested that this joint meeting be reset to December 20, 2UU4, at 4:15 p.m. Motion by Feterson, second by Arndt, to reset joint meeting with Hutchinson Utilities Commission from December 9, 2004, to December 20,2004, at 4:15 p.m. at the Event Center. Motion camied unanimously. (e) CONSIDERATION OF SETTING INFORMATIONAL MEETING FOR DECEMBER 14, 2004, AT 4:15 P.M. Motion by Peterson, second by Haugen, to set informational meeting for December 14, 2004, at 4:15 p.m. Motion carried unanimously. (f) CONSIDERATION OF SETTING 2005 ORGANIZATIONAL MEETING FOR 7ANUARY 3, 2005 Motion by Arndt, second by Ilaugen, to set 2005 organizational meeting for January 3, 2005, at 4:1 S p.m. Motion carried unanimously. lU. M15CELLANE01J5 (a) COMMUNICATIONS 11. CLA1M5. APPROPR1ATlON5 AND CONTRACT PAYMENTS Motion by Arndt, second by Peterson, to approve claims, appropriations and contract payments. Motion carried unanimously. 12. ADJQDRN . With no further business to discuss, the meeting adjourned at 7:05 p.m. ~~<<~) . CITY OF HUTCHINSON TRUTH iN TAXATION HEARING TUESDAY, DECEMBER 7, 2004 MINUTES 1. CALL TO ORDER - 5:30 P.M. Vice President Kay Peterson called the meeting to order at 5:30 p.m. Members present were Jim Haugen, Bill Arrrdt, and Casey Stotts. Memhcr absent was Mayor Marlin Torgerson. Others present were Gary Plotz, City Administrator; Ken Merril, Finance Director; and Hal Kirchoff, McLeod County Assessor. 2. PUBLIC HEARING -TRUTH IN TA7~ATION (a) Truth in Taxation Hearing Ken Merrill delivered a PowerPoint presentation. Mr. Merrill started by showing a copy of what the McLeod County property tax valuation looks like, which was mailed to all city residents. Mr. Merrill explained that city staff has reduced the tax levy as was originally sent out on the property tax valuation. The 2D05 proposed levy has been reduced by approximately $300,000, totaling $5,025,890. Mr. Merril] further illustrated the Assessors Market Value, Tax Capacity, City of Hutchinson Tax Levy, and Tax Aate from 2003, 2004, and 2005 (proposed) for city residents. The tax rate for 2005 is proposed to be 58.452% (which is lower than 2004 (61.550%). He then continued by explaining the City's debt service, which includes general obligation special assessment bonds and general obligation bonds. Mr. Merrill then explained the 2005 proposed budgeted revenues, of which 37% is made up of taxes. Mr. Merrill then covered the 2005 proposed general fund budgeted expenditures, of which 65% is made up of employee salaries and benefits. Mr. Merrill then demonstrated a homestead and commercial property comparison between 2004 and 2005, based on ahome's/business's estimated market value. Overall, the City's increase is approximately 1% for homestead property and approximately 6-9% for commercial property. • ~~~~ . Lastly, Mr. Menrill covered the Minnesota property tax refund programs, which include a regular property tax refund, special property tax refund, and a senior citizens deferral. Roger Petersen, 1300 Sherwood Street, presented before the Council. Mr. Petersen expressed that he did not feel that simply because the value of a property increased, property taxes had to increase. He also expressed that the average worker's wage will increase 2-3%, but taxes will increase 5-6%. Mr. Petersen also stated that a few years ago, citizens voted on an event center and a second ice arena, both of which were voted dawn. Regardless, the City built both and now Mr. Petersen feels that taxes are being raised to support them. Keith Kamrath, Main Street commercial property owner, presented before the Council. 17r. Kamrath showed a bar graph of the City's tax levy from 1996 to 2005. The graph showed that each year there was an increase in tax levy anywhere from 5.1 % to 17.8%. Mr. Kamrath asked that the tax growth be consistent with inflation. A resident voiced concerns about storm drainage charges. This resident owns a small storage building located in a cormmercial zone. The storm drainage rate charged is $7.45, compared to $2.00 at his residential property. He has concerns that this rate will continue to raise and soon be well over $25.00/month for a building that is not useful for anything other than storage. Motion by Stotts, second by Arndt, to close the public hearing. Motion carried unanimously. Ken Merrill explained that the proposed tax levy as presented will be on the next City Council agenda for consideration of approval. Also included on the agenda will be consideration for approval of the 2005 general fund budget. Ken Merrill then explained that in 2003, the tax levy was decreased by 7.9%. This was due to a drastic reduction in local government aid. In 2004, cities were allowed to bring back half of their LGA reduction from 2003, thus the larger tax levy increase in 2004. Mr. Merrill then explained that if Hutchinson received the average amount of local government aid from the state, the tax levy would be able to be drastically decreased. Currently, Hutchinson close to half of what the average LGA is given to other cities. Councilmember Peterson asked how the LGA formula is calculated. Mr. Merrill explained that the formula is based on history of growth. and inflation. However, each city has a base and if that is not equal to begin with, the city falls behind. Councilmemher Arndt stated there is a better explanation as to the payoff of the second ice arena. Mr. Merrill explained that the $100,000 approved by the Council, paid off the loan, which then allows the City to change the contract with • the Hockey Association and the arena can collect a higher ice time rate. This ~~~ ~~ • brings additional revenue to operate the arena. Councilmember Stotts asked that Dolf Moon, PRCE Director, coniactRoger Petersen and explain the benefits of paying off the loan for the ice arena. Councilmember l-Iaugen asked if the Event Center is breaking even financially. City Administrator Gary Plotz stated that at this point it is not breaking even, similar to the ice arena. However, these facilities are looked at as benefits to the community, providing activities for the youth, adults and seniors and bringing in economic benefits to the community. Mr. Plotz also mentioned that the second arena was built mainly to accommodate scheduling conflicts due to the vast amount of activities. When the citizens voted down the second arena, large amounts of fundraising took place as well as the Hockey Association contributing to part of the funding. 3. ADJOURN Willi no further business to discuss, a motion was made by Arndt, seconded by Stotts to adjourn at 6:25 p.m. ATTEST: r~ Gary D. Plotz City Administrator J Marlin Torgerson Mayor ~ ~ ~~ Minutes Hutchinson Library Board Minutes Sept. 27 2004 Members present: john Hassinger, Connie: Lambert, Kay Johnson, Newt Potter, and Mary Henke(Librarian) Members Absent: Julie Jensen, Larry Ladd The meeting was called to order by Connie Lambert, President. Minutes from the last meeting were reviewed and approved. Reports: 1. Pioneerland Library System board meeting, Mary Henke reporting for Jack Sandberg. There was a report on grant related accomplishments of the past year. Labor/management - A clerical error led to the overpayment of employees and created some hard feelings_ Pioneerland might agree to help employees by sexing up a medical savings account. John Houlihan is visiting libraries to help with fiscal matters. There is continued discussion of the future of regional library systems. • 41d Business: 1. Portraits of Librarians. Action tabled until next month. 2. Community Forums. The cornrnittee is continuing to collect information. Most likely will do something in 2005 about the Hutchinson family. The format of the forums is leaning more towards education rather than entertainment. 3. Budget for 2005. The city has not asked the Library to make cuts. 4. Building restoration. Reviewed the things that have been dorie. Some reshingling is taking place on part of the roof The entry light is still a concern and is being looked at. New Business: 1 _ Children's Librarian Sherry Lund reported on the summer reading program. The theme was "Track it Down". Three hundred fifty two children registered for the program and this was 30 mare than last year. Local business gave very good support. Sherry is gearing up for fall programs. The Library would like to encourage increased use by Spanish families. 2. Reappointment of Jack Sandberg to Pioneerland Library board..The . appointment is made by the City Council. On a motion by John Hassinger _5(~~) i and seconded by Kay Johnson the board recommends the approval of John . Sandberg. Next meeting: Oct.25, 2004 Meeting adjourned at 5:09 Newt Potter, Secretary S ~(~~~i • Memo Ta: Mayor and City Council Members From: Brad Emans, Flre Chief Data 1213I1?0. Re: Monthly Update on Activities of the Fire Department The fire department responded to 21 general alarms in the month of November. Example of a few of the calls: 1. We assisted law enforcement with two special missions in November with regard tv meth lab decontamination. 2. We responded to Prairie Senior Cottage where we found burning plastic in a computer speaker. 3. We responded to a natural gas leak at The Oaks. A contractor cut a line with the backhoe. 4. We responded to the smell of gasoline in bums Manor nursing home. Nothing was found, possible cause was a gas transport at the Outpost Gas station. This Is the breakdown of the calls for the month: City: Commercialllndustrial 6Multi-family t Carbon Monoxide 3 Hazardous Material 2 Vehicle 1 Rescue 2 Medical 1 Rural: Grass Type 2 Medical 1 Hazardous Material 2 Drills /Meetings /Other Infvrmatlon • large diameter hose water movement at the training site. Hazardous material drill with the E-Squad from 3M. Mutual aid search and rescue drill with Dassel FD at the training site. • We attended the Mcleod County chiefs meeting. 1 5 t~~~~. • Attended the annual conference on terrorism possibilities in Minnesota. • The relief association board attended a workshop on responsibilities of a board member in Eden . Prairie. Fire Prevention I Public Relations 1. We gave three fire safety classes and tours of the station for the Cub Swuts. 2. We gave a fire prevention class to a daycare. 3. We escorted the high school football team out of town for the state football playoffs at the Metro Dome. k. We escorted out and then back in again the girls state champion swim team. n U • • Page 2 5 (~~~~~ ~~e~lrn~ i~'~rats ~~ 1"y~ i,~ ~= p~ ~' '- ~`~iUl i '-,L R~~HpNLE' 5 1~~51DENT IAG„ ~IC~ _.. ~~ RESlDEhlTIFe~~^~VNC-C3'~Vk~,Ef-~q.~C,~MEfJT rr 11 _ ..~.. ,,.....~ ~' ULFI ......., ~ .~ ~ .......... ..._....~... ~. „m ~..~« .. ~...,w~µ.... ~e~~~~~ LJ~a~i~ G~ ~~ ........ ~'`N&VISH E3A:aEh~1' ~c`i`,+'.CH~..~ ~IN[}LE TAMIL CJ ~~~ ~~... 4,A I HkK NCJNN.~uIU~fJ f IAl_ ... ,. F2FSIDFNTIAL HOME P+L7~~9T1~}N ~I^~~'n;~lcf r,..,_^.r~x~: rr-i"~I°""'~I4J ~a ~ ka~r ~irrspecPec- fear. rtaa = ~~U dV~rrra~~r oaf ~'iutaen errrar'ts fcar fhe ra~~rr#h ~~ ~' MLNUTES • Parks, Recreation & Community Education Advisory Board November 1, 20D4 Members Present: Bill Arndt, Ralph Johnson, Lora Muilenburg, Deane Dietel, Mary Inglis, Kirk Kosel and Mike Cannon, Also present were Dolf Moon and Karen McKay. The meeting was called to order at 5:15 pm A motion made by $ill Arndt and seconded by Lora Muilenburg approved the minutes dated October 5, 2004. The motion passed unanimously. OLD BUSINESS Fall Projects ... Pazk staff have been seeding several park areas. Work has begun in the Roberts Park concession stand. Improvements include new cabinets and wall overlayments, which are recommendations from the Ivlinnesota Department of Health. Hutchinson junior League $aseball has contributed $1,500 to help pay for the improvements. Projects have been completed at Veterans Memorial Field in preparation for the State Amateur $aseball Tournament next year. Work is still going on to complete improvements at Rotary Park; the restroom was installed the last week in October. The Park staff is also in the progress of winterizing the park shelters. • 2005 $udg_et -The City Council has met several times and has provided feedback to the City Administration. City staff will need to cut $327,OOD to achieve a 5% levy increase. Dolf reminded the Board that the PRCE Department reduced its budget by 4.5 staff last year. $ill Arndt asked if the Board had any suggestions for cuts. The final budgets are not set, so Dolf will keep the Board posted. Dolf said the Parks Department has been able to utilize several volunteer groups this fall; a second grade class at Park Elementary raked the Harrington/Merrill property. Two high school classes vaxnished picnic tables. An environmental class divided plants and placed new mulch on school property. The Rotary Club is organizing volunteers to work with elderly on weekends. .NEW BUSINESS Grant Proposals -The City of Hutchinson has received a $] 0,000 grant from 3M for the Harrington/IVlerrill house. The project will focus on intergenerational activities such as Senior Citizens and Pazk Elementary students gardening, cleaning the woods and planting landscape materials. The city has applied fora $15,000 grant with 3M for environmental improvements. 3M gave $20,000 the last time the city applied for this type of grant. The project would include work along the river from the 2"~ Avenue Bridge to the 5`h Avenue fridge that would cut down on . maintenance issues and encourage fishing. 5c~.~~ MINUTES PRCE Advisory Board • November 1, 2004 Page tuvo Dann Fro~ect -John Rodeberg, Director of Engineering & Public Works, put together a slide show presentation for the Crow River group; Dolf presented it to the board. It showed river projects in progress and completed for the past 10-15 years. The dam is going to be in need of replacement because of structural and operational issues. The Main Street fridge will be replaced in 2007 and replacing the dam at that time would be practical. Funding the dam replacement project will be an issue. The Department of Natural Resources and the Corp of Engineering may be a source of funding along with the City of Hutchinson. When the bridge is replaced, the trail will also be improved with an underpass crossing Main Street. The Bass Pond area has a loop trail project proposed, it will restore and enhance the wetland and trail area. Fall Proeram Wrap-Uu -The board reviewed a handout of recreation program statistics. Registered program participant numbers remained stable with last years numbers. I3QARD MEMBER ITEMS Deane Dietel reported that the Crow River clean-up scheduled for Saturday, September 18`" was . hampered by the sewage leak reported in the Crow River. Approximately 30 people showed up. A large scale clean-up of the river took place in 1993 when truck loads of debris were removed. Bill Arndt mentioned that Snowmobile Safety Class is offered November 29`", 30t" and December 1 at the McLeod County Fairgrounds. Ralph Johnson asked about the outdoor ice rinks. Dolf told the Board that a pleasure and hockey rink will be flooded at Park Elementary. Kiwanis Park sliding hill and Park Elementary will have regular warming house hours after school, non-school days and weekends. The rink at Northwoods Park will be open Fridays after school and weekends. Dolf told the Board that the warming house along 2nd Avenue Southeast will be removed. Right now it is being used for cold storage, there is no electric or gas hooked up to the building. ADJOURMENT The meeting was adjourned at 6:15pm by a motion made by Ralph Johnson and seconded by Mary ]nglis, the board unanimously agreed. khn L~ 5~ c~,~~ i3ri1lii4CE' T i1CTt3BER 3i~04 "f _ "_...._ ~ d { ASSETS - LiTILII'Y PLANT - AT Cd57 ' ' ' --- __._--_-.----_____-. 87d, 337.49 i ~-" " rl I S tiFIND A LA~3D RL6 , 754.96 759 9d ~ { l7EPRECIAHl..E !lTILITY FtAHT , , 98.636,097.45 -_ _""___._~ TY7TAL tiTILITY Pf_AkT ... ._."___ ____._-_ LESS ACL:€.IMLA_ATED L~~'RECIATI'1k 526,748.443.'981 ~ ~ TOTAL afx'1 att x cTED DEPRECIATItlk -- "-- - - -.'-"---428, 748, 4A3.9H7._ ___"-._.- - - -"" -- _; !]]kSTRL!CTIOTE IN PP.LtGR€5£ 3, 400.47rd.29 3.•40ir, 410.2? •- { ': FlTAL CUko:f£NJC7IfJN IN _PF'OGRESS____..__--_.___._""_______ ".-_..__ .__. _. _ _. ".-._ .. ." " ...'~---:-" ~~ AkT EEPREC VALUE ~ ~ TOTAL 4JFLLITY PL :3,288,123.76 ~i . _,_ _ pZE :TRFCTEE FLiNDS tx AG.OI3kT& ' .4G 77.^ i S93 ri{ VELPWY~1'FT FLfiURE £xPA1~IIN~ Ls DE ~ . . . 795,4i5.85 __ 2 -___ !~ _ .-- 2093 REFUND7I~PG FUND .._ _.. - "._- . -- _"_-_.__-"".-_._-_.-__ 378 152.55 -- i - AQND 6 INTEREST PRY3'EHF 2003 . , 767.344.8E 5 ~! TOTAL RE5'TR€CTED Ft3kI7S ~ ACCLkJhfT8 , :9 __~~________._______._-"____"_. __._ "e~ --- "- CLIfcFaENT h AGCRLIEt7 AS5ET5 -" -- 2.354,38[7.21 ~{ e.#9M Ik PRkN ACCOUNTS FtECELVAPLE __- 2.395,455.•±a ___.".-.".__"_"____.. ."_"-_____ ._ __ . __ " _ .. __ _ ."_ ". _____._INVF.-N'I'DRIE3 5.573.995.39 ~ 8 53 ~v{ PR£s AID Il~{SLIRAk!..E ~ e . L07, 9 CLEARI'~ gCCOllk'f ~ (24.54@.00) -----.--------------. - _... "-_... ~~ __. ""-_"__." 5ALfS TAX RECE€VAPLE #.59 d8,T.~ 16 950 d 435 T~~qL +„q]~3dT 3 ACC.S?UED A55=T5 . , . w -- i1FFE~RRr'D FY•IARGE ~ ~ d31, 7473.'25 . ;~[ POli17 DISCi7UNT ::303 - 7Fi3 25 63i :~ TOTAL DEFERFED E -~ ---- _ ---'---'- - _ - ... ---_`.. _ - 8d, 123, iLR.03 c. 'fY]TfiL ASScTS -"----'- -'- - - ------"'----- s u( --- - -- -- ---- ~% 4 -- -- -----._~.~ -- - -- -- -- ------- r [ u: -.__. ~ R ` /f{ )nl V -- ~' i t^~ _ r+ ______ ~ .1~ - KaLH:tCE 'tCT~l1gER 3L 'F x. y k w TOTAL a r. at w _~-__.-{LCIPAL E4'FI TY & LIA$ILIT IE'S ----" _ .. . rkJkICIPAL EGYJITY _- '-- 43,367,13.5.98 --'"----'----- ?`4LI~ICIPAL E4JIT ~ 5. d65, 64G•.38 CpkTRIHCIT ED EQYi ITY 324,8L5.69 LLe_+?"r n'^,PFCIATL:D :.ETAINFD EARNIk+_-+5__.--.---__--._ -'"-------- -- 4R. R74. ~5'3_®5 ___-- _.. _"- ... TCSTAL tHA~IIGI~'Ftl- EQUITY Lgk7' TEF.Ff LI4RI~ITIER~~l~k7 LtlF__ _" _ -- ---- - - - ~ilki~2 _T15 Hp'I'!lrii~I TES J '2901 R $I?NDS :063 E4N1D5 _ --- _"... ___._TOTRI.~ i6k0 Tsi~`f Lf ABIi ITZ~-___.".___ `r { 2, 725, 0f1~?.CrO ~ ~5;~ 30,"705:809.60 ". __ "- ~" ~ ~"~. --------"-'._..--- ~--~_.--~-- -.__'-."33.430.96f1.f3F1 ~C - ~C?kSTR C17kTRACTS & ACGTS' PAY RETRIk ____ -------z0'7, 671.74 _.__"__.______- __"- "- --_ _"_. __,' _ _..-__. _"__"__. -aCC,~D ~KPE-WB£y - !~T'AZNAGE L97, 671 .74 ~~ TO'€AL ~liSTR~JCTIOk A ACCTS PAY _. "."---"--_.--' " ' -""--~CUpiENT 6. ~ACCRL~D ! IHBIL TTIES 5.865,255.90 Amy{$ F'AYFRLL ~ 599,157.38 _"_ I NTk7tE.9T ACCkl1ED --" -- 7'7, 25C+.O6 _" "__"._-ACCTS PAYABLE 47 CITY Cf !-%+l'CN:Lk50k L88,8L$.93 ACGTi4'ED VaC;A'CICI!# kRYA$LS (223,717.14? _ _ u-rrw icn k[T1T r"CtF. F~TFD _ --' -- wY <A:.l A'i ACCFYLIED SEVEFANCE rv tCrYkiFR nEP{!SITS 27,494.47 ' --' "- _ --"' " CITF{F'R CUkBENY & ACa:R1~D iIA$IL ~ TIGS - 2.750. R.yS.24 }~ 1 TOTAL ^l)FSFtENT S AC~7ZLIED LIRB _ '~ _ ____ .-__-.--._----.-__ 86.123. iSB.a3 . "_ . ". jei ' -"--~~"~"-'fO'ff#. iR1NICIPAL €figJITY b LIAB i.{. L, ____ _ C - ---------'------- sa - - --"- - - ----'------ -' r;l y. ;i t~ i __ - --- ~: -- - - ---_.-" m ~. - - ---- a: --'- --------------" --' _ ------ --- -'- ~s! --"- - ---' ------ ~ U 3 _ ----------------- a _ n _"__ . "_ .-"". _._ __.._.______.. _- r t1 _ _.___.______" [L7 Y 1 ~~ S7Al'r3'IENT CiF ;'N ~CPF,StSEB 'i i3CTOBE.R 3~ 11J8 REVIC P { C7lRRi~~_ ~ BLI_I1fETED . _ - __Bl1DGEfi __..__ _--._. __. ~~-~ _ _ __ " _-_ __ -~~~--'--~ -~ _ _ ___ _ __ __ _ ~~ YEAR 7D DfiTE YEAk TO DA7E YEAR 74 DATE DEVIAT ICOME STATEHENT _~_. -. - _ - . E -- ___ __ ~__ _. -_-_ 9 853 38 4E?.873.:*0 14 c7PERATii~BG REVENU __._.._-"------- ES - ELEC'1kIC E+lEF;Y A --- iE .78E:. G33.y2 Sd:85'?.142.'2@ 43,BR9.3?8.82 O0 ~ "96 . . T77 9C3) E130 - . 50c?, Of)0. D0 S L 3F~E$ FOR R£r+ALE ~ 58~,r+33.{30 77 713 47: 7 277, 8?2,20 4[31_SS 7. Sii: ry0. 4id. d d3669~4_:O.E]73_ ~ - . , 830,5ii.DH___ --~~ _ B., ~f•.4 S.SS _._ - a $AtEB -GAS _--_-.__ , . . 749.99 34. 25 _._ ,< 24, d.S~;,F.46. 56 2Fi, 994,d5B_4O 3.d67,58E.65 S 25, £94.358_ TOTAL T]PE_RATIi~lG REVENUE , , ~ - OPERAFiN6 EXf'E#19E5-~--------------- ' ---a-'--- =, P,C!4. F3 7 c -.~..----~_ i , 51:1. E3_+6. dd ._...-----------._.._--- 2, 147, 321.:42 --- __ -- 630, 464 ;56 ~ 2.576.8Ei£1 ~'~ Ci4 Sc%3 266 >EF.ATI(7N PRODLIC7ION p} ~ .. , 24: , 330.'+'8 23•k.8'l3. F5 22:.074_45 C 12.799.301 . . r+0 00D (~E1 7 { CEfFAi~t - fiRODI.~TION N--IIN H.S1A `-uTT.id 4.955, 811. ~i___, Sv0 0@ ___ 5633.-.. `_.___. S 4, 123 7S £ .Ut) e . i . , - `'8 __ __-_ -___-____- PLfiCFEASE-_FOWER TRANfiMi5SIO1•f OPERATIGN - -- --___1'711.40 - 7:x4.52 .30 40 d'ud 6 (754_527 C?.B,LiCx3. dS) 8,£GD.(;U TRAN9i'fISSION NAINTENAPFCE 1 3 ' 2@c,di3.£30 5C!,0.t32 364 45,47@.OS 3053 948.61 s --- . , 362.47'?. BS - - -- '1{,324.04 --.__ .~ 434,S~A.534 {,D ~ i51 C~;IC _-_-" * ERATI5 ELECTRIC DxSTRIE41gI0N_OF " -- , ----_.. 'S3 2 z4 157 --__ _. ' 1 . , 52 .-3~S:~~E EL.ECTFCiC 4ifsfRl€0..fIION MAINT . . 6.91 k,484, U7 S-43Z, 2`56.57 54.44 5,2 2, !72@, OF2.23) u 6,254.847. 7A9,C+p AC7 €'l1RCHAaED GA3 EXPEf15E .r70 ~$, ~b?~47 _._. . _ ._33., 5:.6. S.S -_. 6.9.8. d9 7 , Ef0 71@ 71 GL~.TRA .-:di$SIOe! CfFTcC$!~TIGN. __ ..... ~- C _._ ----------- ~~ _._- i, 688.47 59,7'a-5.94 SR, Od7_4 - . 10 534 449 E .c,AS TRAN5?~fI55ION NAINTT72Ai~l ' ' 320.543.3@ 366.Sd6.F37 374.5°4.77 8,4719.4® . . 0 756 94 LI:CsH ION OPERA GA5 DISTfCI$CET E 93,243.F3@ __ S•S•~'~•.~'-_ 79.455. L9 __. _.___-.__. 25. 104. Sd- -- - , __ ~ x5 73 33' --. GAS DI57RIBllTI(1.^1 MASNT£NANE CFJEiTiH)ER :CCC~R+: Ikt: ek COLLF%TTOH3 __ 2~'., 444.63 .__-_ 270,4fiB.87 8 ` 280,955.2£ 23 4S4 54R 1 1.0,516.34 34S i . ~ ~ ADt3INI5TRATIVt ~ GENEFAi.. E%f~FhY~E5 i, 17<„453.-72 O? CdS38 2 B5F .i7.fd I, 200.3 ddb, 6A6.[3@ a . , , x560.90. ?, 666 (S.OS .43D) .. ._.--. _..-. @DO.LCO 3_2E)53. .... _.__. --._ DEPRECIATION -_- ~---~-_-- ----- ~ ^ , ~ ,, 326_76 122 --~--23 - ?2:478,404.51 . _ 18.950.344.13 [3.728.012.96) 22,741.3$4.59 ES T{71~AL OPERATING E%°ENa , , ~ 219.913.83 2 1, 977.634.45 _-_ 2:044.Of~2.75 ._ ___.. ..f$d, 428.36}. _. -..2x_4,.SS~'e!973.4d _ - .. __. _ .-_ _ OP'ERAT ING INCaFfE . - _. , OTHER INCO1'!f 1144,749.48 £E?a, 237 77 ~ '74,997.50 _ _--'- 34.299:77 _ 90,C]C+f3.U0 §Kl 000 43 _ ~L1TFiER MIS( IeJC.QME-.,__.--'- ~ F1 ,'948:50 ., 9. ~.2' .`•+@ 50.6:32.90 (1,51@.40Y ~ . , @E)B.E10 4 SECUf{ITY LIG4T8 1, 444.04 ),?36.50 3,333.28 (1,196.70) , C 630 5s3 FOLE RENTAL . ' Y02 132 62 33 SfS d3 49,998;@~ CSd, 132^371 . , OiaO.DA 7Ci T __ -. OTHER - NE -_ iTC1, 3£5.67 4:., 3 74. a8 5O, 331 _{+@ C 12, 956. 42} , 625 41@ YilTEF~5T INCOME - 2(i5 FS6 S4 r SS ~, ~.Sd. 78 521, 320.E 29,941 , OP7 MIS( INCOfi7E . , .@9 . c~ ~[ __;"I ~{ GAIN 6tJ D15Pi'SAL. - Ek_S~T,"2IC_ 7. 034 Hd5.5d ~ - ~ •fi10 DO .f30 -.~.- .D0 `"-_ _06 :'1 ~` _- fklN i1P1 DISP48RL GASi £3c.557..: 8 . DS . a@ _00 •DO ~ [ MIS( INCOM£ ~- GAfi WELtiS "~' 72c), 447.33 i 780,'r33.Td 715,812,41._ _--3L,420_E35 _ 842.6i0.0F1 .. . - .. ._ ^-~ iOTAt OTHER INCOHE .- - -__ ..-'_- , .- - ' ---........ - .,n O'IF3ER E%FENS£5 1i:i, 471.[19 - 42, D64_SS _ .DO __C42.Oe4 _SS)_ ) __ _ _ -00 ___ 3.62 71 141 S __-T'- nISC ExPENSE= __ -_-__ f)L "0 i 09i ` 993, 6:~4.4d C9f3, 535_05 . , , E SE % 287,292.76 .. . . a 9 54] 713,r~2 19i £ tF N P INTEREST EE - 463.8:1 3'2 4 S, i33,b54.52 943,854,96 . CL4H, 59 , , . TOTAL OTHF7i EXPENSES , . _- _--- -. -"- .--_ CONTRIBLITIfN1 TO (STY 75~., 43@.ii0 _ T7:'.9r70.E•)0 0 772.4=±9. s.@ 439 10 772 __ _ _ (430.98) (430.90} 927.4Ri4. 00 ~__ 9.^-7,E913. t~4 6x x,. ~wl TOTAL CONTRIRUTiON T'O CiTY 73~•, n4)0.(30 772.9[30. 0 . , _..._-....___.- - --r , ~ ------- J-- ~'~d i0'~'' ~ C 1 . L55, Eq-B. "76) __-_- 4 £, ®46, 711 .15} __-_-__--__._ _- ! LA4, 1 @4.:,f) ___._ ___- f 3., 256. 1G3. n2) . y ~ 1~YlN-OPF3CAFIN:: 1?iCONiE , s 2,8~;,517.3( $3>.815. 69 9R7, 3$1_50 _ _{173.535_91) 1, £96, 869.84 _ _y. :T iNCIX'IE__. _...-____- r~ V' r ~. . RESOLUTION TO SELL AT AUCTION SURPLUS PROPERTY Resolution No.~yy WHEREAS, the Hutchinson Police Department has accumulated surplus property. AND WHEREAS, the Hutchinson City Code provides pursuant to Section 2.70, Subdivision 3, Paragraph C for the sale at auction of surplus property. AND WHEREAS, the police department has determined that it is in possession of surplus property. NDW THEREFORE, BE IT RESOLVED BY THE CITX COUNCIL OF THE CITY DF I~UTCHINSON, MINNESOTA. That the Hutchinson City Council hereby approves the sale at auction of surplus items identified on Attachment A. Adopted by the City Council tlvs day of December, 2004. Mayor City Administrator SL,h)1 Attachment A . Page #1 1 Upright File Cabinet 1 Latera] File Cabinet Vehicle Bicycle Racks C~ l J S«~ ~ CITY OF HUTCHINSON RESOLUTION NO. »~ TRANSFERRING $45,000 FROM WATER SEWER & REFUSE FUND TO 2002C REFUNDING IMPROVEMENT SDNfl FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $22,500 is hereby transferred from the Water Department to the 2002C~Refunding Improvement Bond Fund. THAT $22,500 is hereby transferred from the Wastewater Department to the 2002C Refunding Improvement Bond Fund. Adopted by the City Council this 14th day of December 2004 Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator 5~5~~ CITY OF HUTCAINSON RESOLUTION NO. 12573 TRANSFERRING $40,ODD FROM GENERAL, FUND TD AxRPORT CONSTRUCTION FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT $40,000 is hereby transferred from the General Fund to the Airport Construction Fund. THAT this transfer shall be as authorized for City of Hutchinson's match for federal and state construction programs. Adopted by the City Council this 19th day of December 2009 • Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator C~ 5~~~3 CITX OF HUTCHINSON RESOLUTION NO. 12574 TRANSFERRING $147,50D FROM GENERAL FUND TQ CAPITAL PROJECTS FUND BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY dF HUTCHTNSON, MINNESOTA: THAT $140,000 is hereby transferred from the General Fund to the Capital Projects Fund. THAT said transfer is for installation of emergency generators as previously authorized by the Hutchinson City Council AND THAT $7,500 is hereby transferred fzom the General Fund to the Capital Projects Fund. • THAT said transfer is for installation of City Center security system upgrade as previously authorized by the Hutchinson City Council Adapted by the City Council this 14t° day of December 2D04. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator s «~~-I RESOLUTION NO. 12575 ACCEPTING PLEDGED SECURITIES FROM CITIZENS $I-NK & TRUST CO. WHEREAS, Citizens Bank & Trust Co, Hutchinson a City depository, has requested the following security be added under the collateral agreement with the City of Hutchinson: FHL note 11--15-2007 cusip 3I33MTQS7 ~I,ooo,aao BE IT RE$pLVED BX THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the City Finance Director be authorized to accept the security effective December 6, 2009. Adopted by the City Council this 14h day of December 2004. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator l.~ ~~~ RESOLUTION NO. 12576 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Unleaded & Diesel fuel $22,712.36 Resale HATS Yes RCH •The following items were authorized due to an emergency need: ITEM COST PURPOSE ~ DEPT. BUDGET VENDOR Date Approved December 14.2004 Resolution submitted for Council action . Motion Made By: Seconded By: by: Ken Merrill, Finance Director ~~~~c~ • PUBLICATION NO. ORDINANCE NO.04-395 AN ORDINANCE OF THE CITY OF HUTCHINSdN, MINNESOTA VACATING UTILITX AND DRAINAGE EASEMENTS RE1'WEEN LOTS 20 ANA 21, BLOCK 1, FAIRWAY ESTATES SECdND ADDITION, SUBMITTEA BY MARTY BERG ANll MIKE MCGRAW THE CTTX COUNCIL OF THE CITY OF HUTCHB.iSON, MINNESOTA ORDAINS Section 1. Notice of hearing was duly given and publication of said hearing was duly made and was made to appear to the satisfaction vF the City Council that it would be in the best interests of the City to vacate utility and drainage easements located in Fairway Estates Second Addition, between Lots 20 and 21, Block 1, for the purposes of a lot split. . cction 2. That the utility and drainage casements to be vacated are described as £vllows: Vacate that part of the 6.00 foot wide drainage and utility easement lying southerly of and adjoining the northerly line of Lvt 20, Block 1, Fairway Estates Second Addition, according tp the recorded plat thereof. The easterly line of that part of said casement being vacated being the westerly line of the Easterly 10.00 feet of said Lot 20 and the westerly line of that part of said easement being vacated being the easterly line of the Westerly 10.00 feet o£ said Lot 20. Vacate that part of the 6.00 foot wide drainage and utility easement lying northerly of and • adjoining the southerly line of Lot 21, Block 1, Fairway Estates Second Addition, according the recorded plat thereof The easterly lint of that part of said easement being vacated being the westerly line of the Easterly 10.00 feet of said Lot 21 and the westerly line of that part of said casement being vacated being the easterly line of the Westerly 10.00 feet of said Lot 21. Section 3. This ordinance shall take effect from and after passage and publication subject to the following conditions. 1. Any relocation of utilities is required to be at the owner's expense. (None are identi5ed at this time.) 2. Additional drainage and utility easements must be provided and signed by the property owners prior to issuance of a building permit. New easement descriptions shall be provided by the applicants/owners. (This easement area would be along the new property lines 6 feet on either side). 3. AI I recording of the deeds are the applicant's/owner's responsibility. Adopted by the City Council this 14th day of December, 2004. Marlin Torgerson Mayor ATTEST: Gary D. Flvtz City Administrator C~ ~ ~~)~ C~ PUBLICATION NO. ORDINANCE NO. 04-396 AN ORDINANCE AMENDING TIIE OFFICIAL ZONING MAP OF THE CITY OF HI7TCHINSON FOR A PROPERTY TO BE REZQNED I~'ROM C4 TO C2 LOCATED AT 1130 HWY 7 EAST THE CITY COUNCII., OF THE CITY Ok' HiITCHINSON, MINNESOTA ORDAINS: WHEREAS, the following described real property is hereby rezoned from C4 (Fringe Commercial) to C2 (Automotive Service Commercial) as requested by property owner: LEGAL DESCRIPTION: That part of the South Half of the Southeast Quarter of Section Thirty-two (32) Township One Hundred Seventeen (117) North ofRange Twenty-nine (29) West described as follows to-wit: Commencing at the Northwest Corner of said South Half; thence Southerly along the West line of said South Half a distance of 209 feet to the center line of State . IlighwayNo. 7;thence South 89 degrees 24 minutes East, assumed bearing, along said center line, a distance of 520.00 feet to the point of beginning of the land to be described; thence continuing South 89 degrees 24 minutes East a distance of 100.00 feet; thence Southerly, parallel with said West line, a distance of 273.08 Feet; thence North 89 degrees 24 minutes West a distance of 100.00 feet; thence Northerly, parallel with said West line, a distance of 273.08 feet to the point of beginning. WHEREAS, the City Planning Commission and City Council have considered the effects ofrezoning this piece ofproperty; WHEREAS, there are certain parameters that will make this rezoning appropriate for this area; THEREFORE; the City hereby officially rezones this property to C2 and it shall take effect upon publication of this ordinance; Adopted by the City Council this 14`h day of December, 2004 ATTEST: . Gary D. Plotz City Administrator Marlin D. Torgerson Mayor ~~ i Cay of 111 Hassan Street Southeast Hutchinson, MN 55350 (320) 589-5151/Fax: (320) 2344240 City of Hutchinson APPLICATION POR`~A`MBA'~~T~'`l'iEVIiG~S:7,'~iY~~NSE'-i~. In provisions of the City of Ilutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered ^ Ful] Year January 1 -December 31, Fee: $100.00 Year Short Term Date(s) ~ `" ~^ -M1~ Fee: $25.00 • O anization Information Name Phone Number ~353'~7 CS~,FJ 3 y ~u l cJ ~_ 5~ Address where regular meeting are held tty State Zip Day and time of meetings? ~ 1'rtt'1 ~~ /Y) Is this organization organized under the laws of the State of innesota? eyes ©no n How long has the organization been in existence? ~.~ ,i,,,dlow may members in the organization? ~~® What is the purpose of the organization? ~" In whose custody will organization records be kept? Name Phone Number Address Ci State Zi X Insurance Coveraee Information (atmcb cony of insurance thpt meets ar exceeds limits_established in the ordinance mce Company `•,\ Agent's Name Address City Stare Zip Pax Number Fideli Bond Information The following information is provided concerning a Fidelity bond given by the gambling manager in favor of the organization: Name of bonding company • Address of bending company City Amount of bond: Duration of bond: , Application is hereby made for vaaiver of the bondin re uirements: ^ s Q State Zip ~cd) City of,Ilulchinsvn Applicntion for Gambling Devices License Page 2 of 3 C~ Dul Authorized Officer of the Or anization Information 1Yue Name Phone Number Residence Address Ciry State Zip bate of Birth: / / Place of Birth: MoneWday/year Ciry State ]lave you ever been convicted of any crime other than a traffic offense? ^ yes ^ uo If yes, explain: Desi Hated Gamblin Mana er (Attach co n n tclal resolution or action deli natin an. amblin man er True Name Phone Number Residence Address City Stare Ztp Date of firth: / / Place of Birth: MontH/day/year City State Have you ever been convicted of any crime other than a traffic offense? ^ yes ^ nv If yes, explain: How long have you been a member of the organization? Game r -a o r u Na a of location where game will be played Phone Number / ' u~ u7 ~ ~U Addres of location where game will be played Ci State Zip Date(s) and/or day(s) gambling devices will be used: ~'~ `' ~ through ~ / " C7 AM AM Hours of the day gambling devices will be used: From ~ PM To PM Maximum number of player: Will prizes be paid in money or merchandise? ^ money O merchandise Will refreshments be served durvng the rime the gambling devices will be used? ^ yes ^ no If es will a char a be made for such refreshments? ^ es ^ no Officers of the Or anizatian i necessa ,list nddltiana! names on se orate sheer Name Title ~ ~i~ ~ ~~ ~ Residence Address try ~ State Zip f ame Title m~ t ~ ~~ Residence Address State Zip Name Title ~- .5. ,51A~Gr -fie . _ ~~ .1~ `~~~~ Ciry of Hmrhlnson Application for Gambling Devlass Lkeme Page 3 of 3 Officers or Other Persons Paid for Services Information (i necessa ,list additional names nn se orate sheet Name Title Residence Address Ciry State ZiP ~11 Name Title o Residence Address City State Ztp Narne Title Residence Address Ci State Zi Checklist The following items need to be completed and/or attached in order for the application tv be processed: Copy of the official resolution or official action designating the gambling manager: ^ Yes ^ no Copy of insurance that meets or exceeds limits established in the ordinance: ^ yes ^ no A list of all active members of the organization: ^ yes ^ no Application fee paid in full (check vx rrnney order): ^ yes p no A lication cv leted in full and si ned b bath authorized of"icbr and amblin mane er: ^ es ^ no Have you (Gambling Manager and Authorized Off car) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 655 and Minnesota Statutes Chapter 349)7 ` (~ Gambling Manager ~1 yea ^ no ~ ~ - Authorized Of3cer 0~ yes ^ no _ cl f~ - Initial Initial I declaze that the information I have provided on this application is truthful, and I authorize the Ciry of Hutchinson to investigate the information submined. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling and ]will familiarize myself with the contents thereof. ~~~tlireofautho ' edoff:c~erofarganizotian gnarure of gambling manager of organization Use Fire ^ approved ^ denied Notes: Building: Q approved `" Notes: Police ^ approved p denied Notes: City Council ^ approved ^ denied Notes: //-~3- °y pate pate ~~d) Gavin • Olson Winters Ltd. GAVIN LAW BUILDING 1017 HENNEPIN AVENUE GLENCOE, MINNESOTA 55336-2287 PHONE (320)864-5142 METRO LINE (952) 467-2994 FAX • (320)864-514fi E-MAIL jwi nters~goslawfirm. com WEe51TE goslawfirm.com JOpY I„ WINTER: Attorney at l.aw • 24, 2004 Mr. Marc Se6ora 111 Hassan Street SE Hutchinson, MN 553502522 Marc: Enclosed is the 2005 fee agreement per our telephone conversatton. Sincerely, Jody Winters JW/~w Enclosure Cj fie} F'E7J AGREEMENT • This Agreement is made this 1st day of January, 2005, at Hutchinson, Minnesota between the City of Hutchinson, hereinafter cal]ed "Client" and Gavin, Olson & Winters, Ltd., Attorneys at Law, hereinafter called "Attorneys" The Client has requested the Attorneys undertake legal prosecution services for criminal cases for the Client at the direction and discretion of the Hutchinson City Attorney which will include but is not limited to the following: A. Prosecution of gross misdemeanor, misdemeanor and petty misdemeanor cases including traffic violations, DWI cases, theft and code violations initiated by the Hutchinson Police Department. )3, Prosecution of all gross misdemeanor, misdemeanor and petty misdemeanor cases that occur in Hutchinson and initiated by the Minnesota State Highway Patrol. C. Drafting complaints, representing the Client at court appearances which currently include an assignment of 2-3 days per week plus jury trials. The court appearances include omnibus hearings, pretrial conferences, court and jury trials and post-conviction hearings. . p. Preparation of regular reports of prosecution activities and staff activities. E. Being available to meet with the Chief of Police to review prosecution matters. F. Advise and consult with City inspection staff regarding abatement of nuisances and other city code violations. G. Being available fvr meetings as directed by the Client. The Attorneys have consented to accept this employment. Said services shall begin on January 1, 2005 and continue through December 31, 2005. It is agreed between the Client and Attorneys as follows: 1. The Attorneys agree to undertake the services rendered (at a standard hourly rate of $107.00) (ai a flat fee of $2,875.00 per month with the agreement that the hours of service will not exceed 40 hours per month. If said services exceed 40 hours, the Client agrees to pay 107A0 per hour for the services provided which exceed 40 hours). Compensation to be reviewed annually based upon workload. 2. Bath the Attorneys and Client may terminate this agreement by 10 days written • notice, one to the other, of their intention to so terminate, except that the Client shall pay the ~~e~ A ~.. Attorneys for all Attorneys' fees and costs rendered tv the date of termination according to said . agreement and the Client shall provide a substitute attorney to handle the pending prosecution matters. IN WITNESS WHEREOF, we have signed our names the day and year first above written. CLIENT: CiT'Y OF HCTTCHTNSON Mayor • U:SProsecullenslHutchinsenSFee Agreement.jw City Administrator ATTORNEI'S: GAVIN, OLSON & WINTBRS, LTD. Jody Winters ~~~~ G C7 ~Iutehinson Cit Center 111 Aesxen Street SE nutchlnson, MN 55350.2522 32U-5S7-5151/Fax 320.2'i4-4240 TO: TiConorable Mayor and City Council 1?ROM: John P. Rodeberg, Director of Public Works RE: Consideration of Out-Of--State Travel DATE: 12/7/2004 As part of my role on the Minnesota Local Road Research Board, I am asked to attend the international rneetinl; of the Transportation Research Board in Washington , D.C. from January $~' to the 13`n All travel costs will be paid by the Local Road Research Board, and I will utilize comp-time, so there will be no cost to the City of Hutchinson. Thank you for your consideration. C~ Prinkd o~ rcayclM papw - ~~~ MEMOBANDt1M TQ: HONORA$LE MAYDR AND CITY COUNCIL FROM: RANDY DEVRIFS SUBJECT: OUT OF STATE TRAVEL DATE: 12/9/2004 I am recommending approval of out-of--state travel for Dick Nagy and myself to the American Water Works Membrane Technology Conference March 6-9 2005 in Phoenix Arizona. This conference deals with membrane treatment processes of the type that is currently being designed for our new water treatment facility. It has been two years since we have attended this conference. This is a 2005 budgeted item and I recommend approval. Ita d • eyries Director o£ Water/Wastewater City of Hutchinson ~. J 5(~ MEMORANDUM TO: A~layor and Council FROM: Steve Madson, General Manag DATE: December 10, 2004 RE: Out of State Travel Request This memorandum will serve as a request for authorization for Site Coordinator Doug Johnson and myself to attend the United States Composting Council 13`h Annual Conference and Trade Show. The conference will be held in San Antonio, Texas from 7anuary 23 through January 26, 2005. The approximate cost will be $3,000.00 to attend, and the conference has already been included in the 2005 budget. 1 recommend approval of this request. 5~h~ Cree~Side CHANGE ORDER NO. 3 `. CITY OF HUTCHINSON -ENGINEERING pEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612),23A-+~~b9 stroet.+.ofA` ,% NTRACTOR: Wm Mueller & Sons Inc Letting No. 6 Project Nc. O4-0B 831 Park Ave, P O eox 247, Hamburg MN 55339 Echo Drive SE & Project Location: Echo Circle SE DESCRIPTION OF CHANGE: 1) Widened sidewalk west side of City Center parking lot. 2) Replace Item No. 32 -Zebra Crosswalk White-Epoxy on Echo Drive with Zebra Crosswalk White Paint. 3) Eliminate standing water from North side of 12th Ave at School rd by construction of cross gutter. 4) Construct concrete steps tv provide access from Plaza 15 parking let to Constructed sidewalk. ated: 1 211 412 0 0 4 Item No. Spec. Ref. Item Nama Unit Duantity Unlt Prtce Amount INCREASE ITEMS: DIVISIDN IV -STREET GONSTRUCTI N 8: RESTORATION 42 2tD4 Remove Goncrete Sidewalk SR FT 87575 $1.38 $1,208.54 43 2521 Construct 4" Concrete Sidewalk 50 FT 1233.75 $3.85 $4,748.94 44 2564 Zebra Crosswalk -White Paint LS 1.00 $375.00 $375.00 45 2tD4 Remove 8ituminous Surtacing Sq YD 128.00 $9.911 $1,247.40 46 2531 Construct Concrete Grass Gutter 50 YD 20.00 $44.00 $880.00 47 2380 Bituminous Patching ToN 14.00 $125.00 $1,750.00 48 2521 Ganstruct Concrete Steps SO FT 73.75 $35.00 $2,581.25 P & O on Item No. 48 PERCENT 10.00 $25.81 $258.13 TOTAL INCREASE ITEMS $13,050.25 NET INCREASE ------._..~_-----------------------------------_"""--------------------------_ $13,050.25 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $ 13,050.25 (add)µdedust).- An extension of -D-days shall be allowed fpr completion. Tha arlglnal completion date shall not be changed. ORIGINAL CONTRACT AMOUNT ~ PREVIOUS ~ ADDITIONSIDEDUCTIONS THIS. ~ ' . ADDITIONI9EDUC~J~W' TOTAti $505,429.90 ~ $3,iS7.D0 $73,050.25 ~ ~ 5521,637.15. APPROVED: Contractor DATED: APPROVED: Mayor DATED: 12!14/2004 APPROVED: City Engineer/l7irector of Public Works DATED: 12114!2004 APPROVED: City Administrator DATED: 12/14/2004 ~~ 1 CHANGE ORtiER NO. 1 CITY OF HU7CHINSON -ENGINEERING DEPARTMENT; 1~1 H,ASSAN ST SE> HUTCHINSON, MN 55350 (612)''234=4'209 sneetl!pfy ' .' ' QNTRACTDR: Reiner Contracting Inc Letting Np. 9 Project Np. 04-70 & D4-11 1541 Hwy 7 West, Hutchinson MN 55350 Project Locatipn: Arch St SE Trail QESCRIPTIDN DF CHANGE: Provide erosion contrpl on steep slopes on Arch Street Trail. bated: 12/14!2004 Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount I NCREASE ITEMS: DIVISIDN IV -STREET CONSTRUCTION & RESTORATION 32 2575 Erosion Cpntrol Blanket SQ YD 142.00 $1.50 $213.00 P 8 0 PERCENT 10.00 $2.13 $21.30 TOTAL INCREASE ITEMS $234.30 NET INCREASE ------_~____W____________________~___________~____________~__~_____ $234.30 In accordance with the Contract and Specifications, the contract amount shall be adjusted In the amount pf $ 234.30 (add)!(dedustF An extension of -0-days shall be allowed far completion. The original completion date shall not 6e changed. ORIGINAL CONTRACT AMOUN? PREVIOUS Abb1710NS/bEDUCTIONS THIS- .. ADDITIQNIr'°ni-rrinu. T07AL $60,436,45 $0,00 $234.30 $5$;57A.75 APPROVED: Contractor DATED: APPROVED: Mayor DATED: 12!14! PPRDVED: City EngineerlDireclor of Publio Works DATED: 12/14!2004 APPROVED: City Administrator DATEb: 12/142 ~ ~_)~ Minnesota Lawful Gambling page 1 of 2 11104 LIaLLV Appttcailgn tvr GxenlN~ rcrnua r ~` `I""r For Bdard Dse Drily An exempt permit may be issued to nonprofit organizations Fee Paid conducting lawful gambling activity on five or fewer days, and awarding less than $50,ODD in prizes during a calendar year. Check Ne. Organization Information Organ ati le I name Previous license or exemption number, iF any ,~5~ ~aseb~~~ S~n~. _a~ ~o--a~- Straet City ' State and zip code I1~5~3s~ C my G1/Ie~~od S5 ~T~e s I ~ ~ Name of chief execu ve officer (CEO) r Last name F' na e Daytime phone number ~ 3aD - 581 3 Type of nonprofit organization (check one) ^ Fraternal ^ Religious ^ Veteran Other nonprofit organization Type of proof of ndnproft - attach a copy (see instructions) ^ Nonprofit Articles of Incorporation or Certific of G od landing -Minnesota Secretary of State's Office ~-Internal Revenue Service ~ e~'Er' ~~Q~t~ ^ Affiliate of r nt nonprofit organization (charter) ~ ~ - o n e Gambling Premises Information Name of premises where gamblin ctivity will be conducted (for raffles, list the site where the drawing will take place) ttl ~ F'a d 6 Address (do n+ ts:t@ PO box) t City l~ Zip code s- ~ County ~ad ~c~ ~~ s-~' l~~~ e a ~ ~ . Date(s) orf activity (for raffles, indicatnn~ the date of the drawing) ox~s that indicate the Type of gambling activity your organization will be conducting: Check the box o r b , c - ~ ^ 'Bingo ly Raffles © "Paddlewheels ^ "Pull-Tabs ^ 'Tipboards 'Gambling equipmentforpull-tabs, tipboaMs, paddlewheels, and bingo (bingo paper, hard cards, and bingo ball selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.us and click on Liat of Llcenaed Distributors. Or call 6[it-6394000. 7hisfomt will be made available in attemetlve format (Le. large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be Involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this Information, the Board may hat be able to determine ycur qualificaticns and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application. Your name and and your organization's name and address will be pudlic information when received by the Boats. All the other infomlaNon that you provide will be private data about you untilthe 8card issues ycur pennR. When the Board issues ydur permit, all Of the information that you have provided to the Board in the process of applying for ycur pemtit will bemme public. If the Board does not issue you a perms, all the information you have provided in the process of applying far a permit remains private, with the exception of your name and your organization's name and address which will remain public. Private data about you are available only to the following: Boats members, stall of the Board whose work assignment requires Shat they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attamey General; the Minnesota Commissioners of Adminlstratien, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agendas; arryone pursuant to ceurt order: other indNiduals and agencies that are specifically authorized by stale or federal law to have access to the Informatidn: individuals and agencies for which law or legal order authorizes a new use or sharing of Information after this Notice was given; and anyone with your consent. ~C x) • - Lczzo A Permit Drganization Name_ X-1rL1,T[".L'1 I / r `~-r7/ (_, ~. Local Unit of Government Acknowledgment If the gambling premises Is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. Check the action that the city is taking pn this application. ^ The city approves the application with ne waiting period. ^ The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (80 days for a f rst class city). The city denies the application. ' Print name of city Signature of city personnel receiving application Title Date 1 1 Page 2 of 2 1 J /~ss o ~.. tf/oa If the gambling premises Is located In a township, both the county and township mustsignthis applioation. On behalf of the county, I acknowledge this application. Check the action that the county Is taking on this appllcatlon. The ceunty approves the application with no waiting period. The county approves the application with a 30 day waiting period, and allows the Board to Issue a permit aRer 30 days. The county denies the application. Print name of county Signature of county persdnnel receiving application TOWNSHIP: On behalf of the township; I acknowledge that the organization is applying fvr exempted gambling activity within the township limits. [A township has no statutory authorRy to approve or deny en application (Minnesota Statute Sag?t3, subd. 2).] Pdnt name of township \J Signature of township official ad<nowledging application Title Date / _..... !~ Chief Executive Officer's Signature The information provided in this applica complete and a to to the best of my knowledge. I acknowledge that the fnancial report will be wmpleted a retu d t the Gam ling ontrol Board within 30 days of the date of our gambling activity. Chief executive officer's s" a14r ~,, ,n ~..,^ Name (please print) ~ ~VVY l~U r ~-- Date~~1~ Mail application and attachments Send: Complete an application for each the completed application, gambling activity: • one day of gambling activity a copy of your proof of nonprofit status (see Instructions), and " " • two or more consecutive days of a $50 application fee. Make check payable to State of Minnesota . gambling activity • each day a raffle drawing is held To: Gambling Control Board 7777 West Gounty Road B, Suite 300 South Roseville, MN 55173 ~~~) ................. ... . '~-- . EknFri. F:EIlrriUE Stk4ICE .STk1C:"I' D1REC'I'Dli .CHICAGD~ i1. 69499 flats: DEC ~ 31992 HU7CI1iNfiDN kiASEBAI.L ASSDC:IA'(IDN : ~°B JUFI46EHS kD HU7CHIP;SON~ MN ~;;igbp • CIi1:F'ARTME~I7 DF' TFit 7kEA6UkY Employer Ideni;ificatian Number: 41-•1Ei33471 Contact Ycrscm: MRS. Y, kILEY Contact 7elephGne Numb~rr: (312) 586-1275 • •Dur• Letter Dated: • NDVEMESEk 29, 1gSS Addendum F1pp1 ies:• WO • ~~~ e . ,i .7g Dear App 1 icantn _ ~ •~•• , This maciifies our Iktter of the above date in which -ie stated that yG,u •• would be treated as en arganixatian that is oat a private.faundaticm until the sr.piratian of your advents ruling periad• Your eyiem•t s etas under s~ctian 591 ca) G~f the Internal kevenue Cade as ar argani::atian described i ion c t )'is still in of ec ass an the inf'nrmatian you submit•ted~ w& have determine a you are na a private inundation s~ithin the meaning ai sectitm °09{a) of the Cade because you are nn ~~gani~atian of the type described in' saGtian 649fa)t2)„ Granters and ccrntributors may rely em this deterninatian unless the Internal kevenue Service puplishes natiGe to the ccmtrary. •Hawgvers•if you lase your section 599ta){2) status, a granter ar cvntributar•may oat rely an 'this dr'L'e1•minatian if ha• or she was in part respGmsiblE fury ar was aytare ufe '1:he act ar failure to acts ar the substantial ur material change on the part.af •ths• arganizatian that resulted in your lass F,f such statua~ ar if he ar she acgyirecl knowledge that the Internal keva•nne Service had given notice that you ~+c,uld na langvr ba classified as a section E49{a){2) arganizatian. , If Ne have• i nd i ca'ted 1 n the• ha~ad I ng of this 1 etter that en addendum appllese •the addendum enciased is an kntegral part•af this letter„ • fse•cause this let•Cer could help resaiv¢• any Guastit.ns about your private f o-andatian sta•I;uss please keep it in your prrman,nt retards. Ii you have any que•stiansr please cantaet the person whose name and telephnne• number are Shawn abavs~. • ' i" Sincere{y yaurs~ V f/~ ' Marilyn Day I:Iistrita Director .' . I,. r.~i.ter 10."ip (DDfCG) ~ ~ 5~~ • C December 6, 2004 City of Hutchinson Public Works Department Maintenance Operations 1400 Adams St SE Hutchinson, MN 55350 Phone (320)234-4219 Fax (320)234-6971 To: Honorable Mayor Bc City Council members From: John Olson, Public Works Supt. CC: John Rodeberg, Dir. of Public Works Subject: Agreement with McLeod County -Snow Removal Equipment McLeod County Caterpillar Molor Grader 140H (S/N# 2ZK03888) First of all, a hearty thank you is due Mci.,eod County for their generosity and willingness to once again allow the City of Hutchinson to use a County motor grader for snow removal. This piece of equipment has become critical to the City's snow removal efforts. We also recognize that year will likely be the last year of being able to bon•ow a County motor grader. The County, too, needs to add snow removal routes to effectively serve area residents. At this time, the County is planning to utilize this tttachine for their snow removal efforts during the 2005-20UG season. This will necessitate additional City equipment purchases in 2005. 1 recommend approving this agreement. It is one more example of the good things that happen when local units of government work together. Attached: Equipment Rental Agreement ~1 ~~/ Clty of Hutchinson and McLeod County • Equipment Rental Agreement This agreement intends to address equipment rented by McLeod County (Lender) to the City of Hutchinson (Borrower). This agreement covers a Caterpillar 140G Motor grader, with wing plow. As partner agencies, both McLeod County and the City of Hutchinson recognize that taxpayer dollars have paid for all snow removal equipment and that the equipment should be well utilized to the public's benefit. McLeod County and the City of Hutchinson are partner agencies, with Mnll]OT, in the Hutchinson Area Transportation Services (HATS) Facility. It is the policy of the partner agencies and the HATS Joint Powers Board that vehicles, equipment, warning devices, signs, tools, and other common items should be made available between the three agencies. General Conditions: 1. The provisions of this agreement are in place for the winter season 2004- 2005 and apply the entire time equipment is away from the Lender's control, regardless of weather, but not for lost time due to mechanical • failure, unless the mechanical failure was caused by the Borrower or by activities under the control of the Borrower. 2. The Borrower agrees pay the Lender for or perform all routine maintenance required to operate the equipment, including fuel, lubricants, filters, consumable equipment parts, and other items that are typically incidental to the use of equipment. 3. The Lender agrees to pay for or perform all repairs arising from equipment failures that are beyond the scope of routine maintenance described above and that are not specifically attributable to any action of the Borrower. It is the Borrower's responsibility to return disabled equipment to the site where it was taken from, or to a site designated by the Lender. 4. It is the Borrower's responsibility to ensure any borrowed equipment is covered by appropriate insurance policies. It is the Borrower's responsibility to cover liability and damages including, but not limited to, expenses, personal injury, property damages, and claims arising out of the possession, use, operation or transportation of the borrowed equipment. 5. Only employees of the Borrowing agency may use borrowed equipment. Agents, contractors, or other non-employee personnel will not be allowed . to use borrowed equipment. 5C • 6. It is the Borrower's responsibility to obtain from the Lender appropriate training in the proper use of the equipment. 7. It is the Borrower's responsibility to ensure borrowed equipment is stored in a safe place at any time it is under the Borrower's control and not being used. 8. It is the Borrower's responsibility to ensure the equipment is cleaned and all fuel and fluids are full before returning the equipment to the Lender. 9. Borrowed equipment may only be used far public purposes; regardless of any partner agency's policy concerning private use of publicly owned equipment. 10,Borrower agrees to pay $70 per hour, based on hour meter readings beginning and ending with the Borrower's use of the Lender's equipment. ~~ • For McLeod County: ignature Name Title Date For the City of Hutchinson: Signature Name Title Date ~~~ TO: Mayor and City Council FROM: Melissa Starke, Administrative Coordinator BATE: December 10, 2004 SUBJECT: License Renewals for 2005 The following business/organizations have submitted applications and payment for 2005 licenses: 2004 LICENSE RENEWAL 13in o Licenses Tobacco Licenses 1. American Legion Post 96 1. American Legion Post 96 2. Elks Lodge 2. Amoco Quik Shop 3. VFW Post 906 3. Casey's General Store 4. Cash Wise (Cobom's) Gamblin Licenses 5. Crow River Country Club l . American Legivn Post 96 6. Econo Foods #333 2. Elks Lodge 7. Elks Lodge #2427 3. Hutch Wrestling Club (Flyers Location) 8. Food-n-Fuel 4. Hutch Wrestling Club (Main Street Sports Ear) 9. Freedom Valu Center # 13 5. Military Order of Cooties 10. Freedom Valu Center #48 . 6. McLeod Cv. Vviture 414 (8 & 4D) 11. iutchinson Outpost, Inc. 7. VFW Post 906 12. Lamplighter Lounge II 13. Little Duke's (Cabom) 14. Liquor Hutch Pawn Shop 15. Main Street Sports Ear 1. Security Coin & Pawn Shop 16. Phillips 66 17. Speedway Super America #4315 18. VFW Post 906 Massage Licenses 19. Walmart 1. Hutchinson Therapeutic Massage Center 2. Red Clover Massage & Wellness 3. The White Feather r~ L ~) Td: Mayor and City Council FRAM: Melissa Starke, Administrative Coordinator DATE: December 10, 2004 SUBJECT: License Renewals for 2005 The following business/organizations have submitted applications and payment for 2005 licenses: 2UU4 LICENSE RENEWAL Bingo Licenses 1. American Legion Post 96 ,~ 2. Elks Lodge ~ / 3. VFW Post 906 ,~ Gam6lina Licenses 1. Americas Le~ion Post 96 2. Elks Lodge Tobacco Licenses 1. American Legion Post 96 2. Amoco Quik Shop/ / 3. Casey's General 5tore~/ 4, Cash Wise (Coborn's)~/ S, Crow River Country Club/ 6. Econo Foods #333 f 7. Elks Lodge #24~7,~ 3. Hutch Wrestling Club (Flyers Location) ~/ 8. Food-n-Fuel 4, Hutch Wrestling Club (Mai Street Sports . 5. Military Qrder of Cooties ~ / 6. McLeod Co. VoJ'ture 414 (8 & 40) ~/ 7. VFW Yost 906J Pawn Shop 1. Security Coin & Pawn Shop Bar~9. Freedom ValuCenter# 13~/ Massage Licenses 1. Iutchinson Therapeutic Massageenter J 2. Red Clover Massage & Wellness 3. The White Feather ,/ 4. ADARA Salon & Spa,/ S, Genesis Salon & Spa ,~ 10. Freedom Valu Center #48/ 11. Hutchinson Qutpost, Inc,/ 12. Lamplighter Lounge II ~ 13. Little Duke's (Coborn)~/ 14. Liquor Hutch 15. Main Street Sports Ba~,~ 16. Phillips 66 .~ 17. Speedway Super America #4315/ 8. VFW Post 906 ,~ 19. Walmari J 2U. Pipe Dreams S ~ m~ • RESOLUTION NO. 12577 RESOLUTION APPROVING T1iE GRANTING OF A BUSINESS SUBSIDY WIiIEREAS, it is in the best interests ofthe city to maintain an economically strong downtown, and; WHEREAS, this goal can only be achieved by maintaining a stock of quality buildings that are modern and well maintained, and; WHEREAS, a downtown revolving loan fund was established specifically for this purpose, and; 'WHEREAS, the Economic Development Authority has reviewed the application for this loan and recommended its approval; • TFIEREFORE BE IT RESOLVED THAT THE CITY COUNCII. OF THE CITY OF HUTCIIINSON, NIINNESOTA, llereby approves the granting of a loan from the downtown revolving loan fund in the amount of $130,000 for the renovation of the former Hennen's Building. Adopted by the City Council this 14"' day of December, 2004. ~J ATTEST: Gary D. Plotz Marlin Torgerson City Administrator Mayor c~ <<~) Office of the City Attorney • X 111 Ilessen Sweet SE Hutchinson, MN 55350-2522 32Q587.5131lFax 32U•234A29U TO: Mayor & City Counci] PROM: Marc A. Sebora, City Attorney DATE: December 10, 2004 SUBJECT: Ordinance Codification The Hutchinson City Code was last recodified in June of 1989 and since that time, many ordinances have been passed reflecting the changes and growth of our City. The format of the former code book ]eft little room for expansion and the new ordinances were simply placed in code books in a haphazard fashion and sometimes new ordinances did not make it into all of the code books held in various city departments. In November 2001, the City of Hutchinson went out for proposals to recodify the Hutchinson City Code. This new codification has ample room to incorporate the passage of new ordinances and has a simpler system of titles, chapiers and sections. Language has been simplified and made gender neutral. While nothing of substance has been changed, the current code reflects current statutory and case law requirements and old provisions which are no longer necessary or which might be improper or unlawful have been deleted. The Cade has been reviewed by the various department directors to ensure that ordinances pertaining to their departments are accurate. Lastly, the Hutchinson City Charter and the City zoning ordinance have been included in each copy of the new code for ease of use. 1 would recommend approval of the ordinance adopting the new codification of ordinances. Primed nn recycled pnper - ~«) C7 ORDINANCE NO. 04-394 CITY OF I-iUTCIIINSON COUNTY OF MCLEOA STATE OF MINNESOTA AN ORDINANCE ENACTING A CODE OF ORDINANCE FOR THE CITY OF HUTCHINSON, MINNESOTA, AMENDING, RESTATING, REVISING, UPDATING, CODIFYING AND COMPILING CERTAIN ORDINANCES OF THE C1TY DEALING WITH THE SUBJECTS EMBRACED IN THE CODE OF ORDINANCES, AND PROVIDING PENALTIES FOR TIIE VIOLATION OF TIIE CODE OF ORDINANCES. WHRREAS Minnesota Statutes Sections 415.02 and 415.021 authorize the city to cause its ordinances to be codified and printed in a book, NOW THEREFORE the City Council of the City of Hutchinson, Minnesota, ordains: Section 1. The general ordinances of the City as amended, restated, revised, updated, codified and compiled in book form, including penalties for the violations of various provisions thereof, arc hereby adopted and shill constitute the "Cade of Ordinances of the City of Iutchinson." This Code of Ordinances also adopts by reference certain statutes and administrative rules of the State of Minnesota as named in the Code of Ordinances. Section 2. The Code of Ordinances as adopted in Section ]shall consist of the following titles: Charter Title I -General Provisions Title III -Administratiun Title V-Public Works Title VII -Traffic Cade Title IX -Ceneral Regulations Title XI -Business Regulations Title XI77-General Offenses TitleXV-Land Usage Table uf3pecial Ordinances (~C~) Ordinance If04-394 City Code Codification Page 2 • Section 3. All prior ordinances, pertaining to the subjects treated in the Code of Ordinances, shall be deemed repealed from and after the effective date of this ordinance, except as they are included and rc-ordained in whole or iu part in the Code of Ordinances; provided, this repeal shall not affect any offense committed or penalty incurred or auy right established prior to the effective date of this ordinance, nor shall ibis repeal affect the provisions of ordinances levying taxes, appropriating money, annexing or detaching territory, establishing franchises, or granting special rights to certain persons, authorizing public improvemeuts, authorizing the issuance of bonds or borrowing of money, authorizing the purchase or sale of real or personal property, granting or accepting easements, plat or dedication of land to public use, vacating or setting the boundaries of streets or other public places; nor shall this repeal affect any other ordinance of a temporary or special nature or pertaining to subjects not contained in or covered by the Code of Ordinances. All fees established in prior ordinances codified in this Code shall remain in effect unless amended in this code or until an ordinance adopting a fee schedule is adopted or amended. Section 4. 'T'his ordinance adopting the Code of Ordinances shall be a sufficient publication of any ordinance included in it and not previously published in the City's official newspaper. The Clerk of the City shall cause a substantial quantity of the Code of Ordinances to be printed for geueral distribution to the public at actual cost and shall furnish a copy of the Codc of Ordinances to the County Law Library or its designated depository. The official copy of this Code of Ordinances shall marked and be kept in the office of the City Clerk. Section 5. The Code of Ordinances is declared to be prima facie evidence of the law of the City and shall be received in evidence as provided by Minnesota Statutes by the Cvurta of the State of Minnesota. Section 6. This ordinance adopting the Code of Ordinances, and the Code of Ordinances itself, shall take effect upon publication of this ordinance in the City's official newspaper. PASSED BY THk; CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THIS 2$TU DAY OF DECEMBER. APPROVED: ATTEST: ,XOR CITY CLERK c~~~~ 12/09/04 29: Y0 FAX 9205879115 HOHETOWN REALTY X02 • Hometown Realty 190 Washin®ron Avenue East December ] 0, 2004 Hutchinson City Council 111 Hassan Street SE Hutchinson, MN 55350 Dear Council, Hutchinson, MN 55350 (320) 587.6115 (320) 597-4599/fax (988) 911-77111foil (ree We would like the final water billing system to be changed. Currently when a home is sold the fine] water billing is read on the day of closing and a final water bill is sent out to the former owner. ]f that final water hill is not paid and becomes delinquent, the aew property owner receives a notice from the City of Nutchinsan informing them that their walex service will be disconnected within a couple of days, unless this delinquent water hill is paid. The delinquent bill belenga to the previous owner, not the current owner. So what happens is that we, as real estate companies, get the phone call and we have to try to get the bill raid hefore the City of Hutchinson disconnects their water service. We do not feel that it should be our responsibility or the new owner's responsibility to collect delinquent water bills for the City of Hutchinson. Thank yeu for your consideration in this matter. 5' rely, Cheryl D cy Hometown Realty .~Realt ~ ~~~ FAHEY SALES AGENCY INC. S REALTORS, AUCTIONEERS & APPRAISERS P.O. BOX 370304 HWY 15 SOUTH A HUTCHIN$ON, MN 55354 320.587.3510 Fax: 320.587.3265 hutch ~fahaysales.com December 10, 2004 Hutchinson City Council 111 Hassan St. SE Hutchinson, MN SS350 Dear Council Members; This letter is in regard to the City's collection policy for final billings of water, garbage and sewer. Currently the policy seems to require new owners of property to act and tie responsible for collecting fees that are owed by another party. No other utility service places such an unreasonable burden on the general public. Every effort is made by responsible real estate agents to assure buyers that the property they are purchasing is free from any outside encumbrances. I3owever, the City has created a situation that is impossible to prevern if the responsible parties to a charge ate not held accountable for their own billings. Please consider changing this policy. I appreciate your time and efforts in looking irno this situation. Respectfully, ~~ Janet I{ilian, Ot~ice Manager Fahey Sales Agency, Inc. ~' www.faheysales.cam "Wleen You're Selling a Lifetime _ Aon't Sell It Sham -- Cadl Fa)aey's" r~ <<~~ DRG10-200 FRI 03 ~9 PN FAH N0. P, D1/Ol Olxtstandii,ag A(;IAnts Outstanding RiE:;iLt~Ls. ~m December ] 0, 2004 Hutchinson City i"'enter l L 1 Hassatt St SE Hutchinson, MN:i5350 Attention: Me;gazt T tlunlc that it is ven}r unfair For the City of Hutchinson to burden a buyer with a seller's delinquent utility hills. Sincerely, ~ ~/q~-~ ~~Cs~" ' ,i tt Valcn ~' / •~A~.` Today's Realty 35 Main Street North __~,,,`~~ --~ Hutchinson, Minnesota 55350 •- ~ fNL~w ~ Office: (320) 587-2341 • (8D0) 582-2a4~ laa;;^»~: Far: (32D) 587-7347 Engl drll.u lwup®ndendy wMetl and Opernted ` ~ / ~~ Friday, December 10, 2004 Hutchinson Cily Council t ~ t Hassan Street 5.E. Hutchinson, MN 55350 Dear Council: I received a phone call from a client of mine who recently moved here to Hutchinson- 7hay were very upset as they had received a letter from the Ciry stating that their water was going to be turned off in a matter of days due tc the previous owner not paying their final bill. They felt it was unfair and were very worried and concerned. 1 immediately had to take on the roN of bill collector. We, as real estate professionals inform our Buyers and Sellers to contact all utility companies and have them read the meters as of the date of closing. The City Wafer Billing department is aware of me change of ownership and the date. I would like to see this system changed. I feel it is unfair and it should not be the responsibility of the innocent new homeowner. It rxrtainly does not send a very fnendry message to our new Hutchinson residents when one of the first correspondence pieces from the Ciry they receive is a letter threatening tp Shut Off their Water service. 1 appreGate your canslderation to this important matter, Slncerel ~~~ Pa[ Docken Pat Docken, cas, cm Broker Associate R@IMAI(Today's Realty 35 Main St. N., Hutchinson, Minnesota 55350 ® DNice: (32D) 234.4405, Cellular: (320) 224-2945, Fax: (32D) 234-5941 ®Each Office Independently Awned and Operated ~c2~ CITY OF HUTCHIN50N RESOLUTION NO. 12578 2005 TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL pF THE CITY OF HUTCHINSON, MINNESOTA THAT A NE7 tax levy for the City of Hutchinson far 2005 is hereby set in the amount of $5,025,890 The detail for this levy is as follows: LEVY Amt. Total General Fund 3,608,290 Includes lery of $158,100 for Capital notes General pbligation Bvnd H.A.T.S. Facility . __ 158,60D Total Gen. Obllgatlon Bond 158,600 Improvement Bonds 1996 116,400 1997 189,OOD 1998 160,800 1999 221,300 2000 93,500 2001 72,000 2002 45,600 2002 Refunding 342,400 2003 20,000 Total Improvement Bond _1,281,000__ TOTAL TAX LEVY 5,025,890 Adopted by the City Council this 14th day of December 2004 Marlin Torgerson Mayor ATTESTED: Gary D. Plotz City Administrator ~ ~~.) CITY OF HUTCHINSON RESOLUTION NO. 12579:: • CITY OF HUTCHIN5ON, MINNESOTA SETTING 2005 TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY BE IT RESOLVED 8Y THE CITY COUNCIL DF THE CITY OF HUTCHINSDN, MINNESOTA THAT the City of Hutchinson hereby establishes a special taxing district fpr the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA) and the financing of such district as authorized under Minn. Stat. 469.033 Total Tax Levy Adopted by the City Council this 14h day of December 2004 $94,120 Marlin Torgerson Mayor ATTESTED: Gary D. Plotz City Administrator ,(~~} CITY OF HUTGHINSON RESOLUTION NO. 1 75AD RESOLUTION ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2005 BE IT RESOLVED BY THE GITY COUNCIL OF THE CITY OF HUTCHINSbN. MINNESOTA: THAT the annual General Fund budget of the City of Hutchinson for the fiscal year 2005 which has been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total of said budgets and the major division thereof being as follows: GENERAL FUND • REVENUES AVAILABLE CURRENT REVENUE Taxes License Permits Inter-Governmental Revenue Charges far Services Fines Interest Transfers from Other Funds Refunds & Reimbursements TOTAL AVAILABLE REQUIREMENT APPROPRIATIONS Personal Services Supplies Consulting Other Services & Charges Principal and Interest Transfers Miscellaneous Capital Outlay TOTAL APPROPRIATIONS Adopted by the City Council this 14th day of December 2DD4 ATTEST: Gary D. Plotz City Administrator 3,818,290 44,9tlD 292,500 2,389,536 7,482,195 B8,ODD aD,ooo 1, 546,000 284,D63 $9,745,484 $6,277,167 461,867 330,2D2 1,679,775 162,441 560,175 13D,102 143,755 $9,745,484 Marlin Torgerson Mayor ~ ~~~ Memorandum TO: Mayor and Council FROM: Brenda Ewingector of Human Resources RE: 2005 Annual Wage Adjustment Policy DATE: December 9, 2004 Attached is Resolution No. 12566, the proposed 2005 Annual Wage Adjustment Policy For the City of Hutchinson. Please note that this policy, proposed to be effective on January 1, 2005, will replace the 2004 Annual Wage Adjustmcnt Policy adapted last December. The pay grid included in the policy reflects the 3.0% annual market adjustment that has been recommended by the Wage Committee and incorporated as part of the General Fund Budget also presented for your consideration at the December 14 Council meeting. If you have any questions, please contact me at City Center, and I will be attending the Council meeting. Encl. ~ C~~ City of Hutchinson Annual Wage Adjustment Policy January 2005 • RESOLU'T'ION NO. 12566 RESOLUTION AAOPTING POSITIDN CLASSIFICATION ASSIGNMENT TABLE EFFECTIVE JANUARY 1, 2005 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. ALLOCATION OF NEW POSITIONS When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council , after recommendation of the Director of Human Resources, shall cause an appropriate job description- speciFcation to be written for said position. Ii. REVIEW.OFPLAN. As often as necessary to assure continued correct classification, the Position Classification Plan shall be reviewed by the Director of Human Resources and necessary adjustments recommended to the City Council. C. FILING OF PLAN. Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. Elements of the Plan. The Compensation Plan shall consist of: a. A Basic Table of Numbered Pa ades for All Em to ees. Each numbered pay grade in the basic table consists of a minimum (Step 1 - 80°/a) rate and a market rate (Step 6 - 100%), in addition to intermediate levels, shown on page 6. Steps 1 - 6 are administered in a traditional step system. Steps 7 and 8 are established as a merit element (exceptional service pay) to reward employees who are already at Step 6 and whose job performance is outstanding. Steps 7 and 8 are defined as 105% and 110% of the mazket rates, C~ C~~ respectively. b: A Position Classification Assi ent Table for Bm to ees. The assignment table shall assign all of the various positions in the Position Classification Plan . to the appropriate pay grade, shown on page 5. Z. Modification of Plan. The City Council reserves the right to modify any or all of the pay grades or position classification assignments as set forth in said plan at any time. 3. Pa~Grades. a. Non-Administrative (Hourly) EmploveesT Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, an increase to the next step, up to Step b on the plan, will normally be granted. Thereafter, consideration for step incrcases or exceptional service pay will be given annually each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades based as required. Consideration for market adjustment for all pay grades will be made each January 1. b. Administrative (Salar,edl Emplovees. Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory' completion of twelve months probation, an increase tq the next step, up to Step 6 on the plan, will nomnally be granted. Thereafter, consideration for step incrcases or exceptional service pay will be given annually each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the assigned pay grades as required. The Council will determine any pay increase for the City Administrator. Consideration for market adjustment for all pay grades will he made each January 1. c. Police Patrol Positions. The position of full time police patrol officer is assigned to Crrade 5 on the pay plan. Temporary assignments will be made from these positions as needed for the investigative fimction for the department. With said assignment, there will be an additional $200.00 per month premium on top of the employee's patrol officer grade and step assignment. d. Part-Time Li uor Store Clerk Part-Time Custodial and Part-Time Com ost Site Monitor Positions The part-time positions of liquor store clerk, custodian, and compost site monitor have been placed in separate pay plans that recognize the specific industry labor markets in which they work. 2 9 ~~ e. Market Adiustments. . Any market adjustment on January 1 of any year shall be separate and apart from the individual anniversary increases. lrr determining a recommendation for an annual market adjustment, the wage committee shall consider, at least the following information: l . U.S. and Minneapolis/St. Paul consumer priced index changes (CPIU & CPIV~ 2. Social Security calculation of cost of living increase 3. Unemployment rate 4. Employee turnover rate 5. Area wage survey 6. Legislative growth factor constraints . 4. Other Provisions. a. Personnel Evaluations Reasonable efforts will be made to conduct personnel evaluations prior to the employee's anniversary date. An evaluation made by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator. All evaluations will be forwarded to Human Resources For filing in the employee files. Evaluations shall be based upon the performance of the individual in the position measured . against established job performance criteria. Such criteria may include level of knowledge, skills, ability, quality of work, personal work traits, compliance •with established City ar departmental rules and regulations or any other criteria that is indicative oFperformance. T'he performance appraisal process is the application of performance standards to past performance. In appraising an employee, these arc the basic levels of performance: 5 -Outstanding -Performance is exceptional in all areas and is recognizable as being Far superior to others. 4 -Exceeds Job Requirements -Results clearly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. 3 -Meets Job Requirements -Competent and dependable level of performance. Meets performance standards of the job. 2 -Needs Improvement -Performance is deficient in certain area(s). hnprovement is necessary. 1 -Unsatisfactory -Results arc generally unacceptable and require immediate improvement. Results. The results of the employee's evaluation will normally have the following effect on his/her salary. 5 - An overall rating of 5 will normally make the employee eligible for an increase to the next Pay Grade Step up to Step 6. 4 - An overall rating of 4 will normally make the employee eligible for an increase to the next Pay Grade Step up to Step 6. 3 ~ c~~) 3 - An overall rating of 3 will normally make the employee eligible for an increase to the next Pay Grade Step up to Step 6. . 2 _ An overall rating of 2 will nornally make the employec incligible for any scheduled wage adjustment. 1 - An overall rating of 1 will normally make the employee ineligible for any scheduled wage adjustment. b. Exceptional Service Pay Adjustments There shall be a maximum of a five percent (5%) exceptional service pay increase/ payment that maybe granted to an employee achieving an cligible performance rating. Exceptional Service Pay may in no circumstances exceed the Step 8 pay rate on the pay plan. Increases shall be recommended by the supervisor and must be approved by the City Administrator in adherence to City Policy No. 3.26, Exceptional Service Pay. c. Disciplinary Action For employees in any class, an additional consequence of disciplinary action more severe than level a, oral reprimand, as defined in the city personnel policy, will be the permanent loss of the January 1 market adjustment in the calendar year following such disciplinary action. This will occur unless the director in charge and the city administrator decide otherwise. d. Market Conditions • Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions ar other circumstances dictate such a decision. e. Determination of Exceptional Service Pay Ftirnds The City Administrator and directors, when determining exceptional service pay funds, shall adhere to City Policy No. 3.26, Exceptional Service Pay. Exceptional service pay shall be based on a quantifiable measurement of employee performance, the standards of which shall be recommended by the directors, reviewed by the wage committee, endorsed by the City Council, implemented by the directors, and administered by Human Resources. BE IT FURTHER RESOLVED EY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following table is hereby adopted as the City Position Classification Assignment Table, to be rcviewed from time to time, assigning the various positions in the Position Classification Plan to the appropriate pay grades in the table. Pay grades far regular part time (PT) positions are assigned according to job responsibilities at the discretion of the City Administrator and Airector of Human Resources. • 4 ~~~ FOSITION CLASSIFICATION TABLE Grade Position Title Grade Position Title 1 PT Rcecptionist PRCE 4 Regulatory Specialist PT Custodian -Fire Station, Library, Street Maintenance Operations Lead PT Compost Site Monitor Transportation & Distribution Specialist FT Water Plant Maintenance Worker 5 Administrative Coordinator/Paralegal 2 Building/Planning Secretary Engineering Technician III PT PRCE Secretary Police Patrol Officer Water Account Technician PT Police Patrol Officer PT Accounting/Data Entry Technician Resource Recovery Coordinator PT Motor Vehicle Clerk Event Center Coordinator PT Wastewater Maintenance PT Liquor Store Clerk 6 Assistant Liquor Store Manager Public Works Technician Compost Site Coordinator Forester 3 CSO/Records Technician Recreation Services Coordinator Community Services Officer (CSO) Custodian/Maintenance Operator 7 Building Dfficial Engineering Secretary Folice Sergeant i,aboratory Technician/WW Operator Motor Vehicle Deputy Registrar Liquor Store Team bead Parks Resource Coordinator Yark/Arena Maintenance Operator Water Systems Supervisor Planning Coordinator Police Administrative Secretary 8 Recreation Facilities/Operations Manager Street Equipment Operator Water Flant operator 10 Information Technology Director Wastewater Plant Operator Police Lieutenant PT Senior Program Supervisor Public Works Superintendent Motor Vehicle Technician Computer/Network Technician 12 Director of Planning/Zoning/Building PT Accounting Specialist Enforcement Water/Wastewater Maintenance Technician Director of Water/Wastewater Operations Compost Site Equipment Operator Executive Director - EDA Plant Equipment Mechanic Liquor Store Manager Facility Maintenance Technician Fire Chief Director of Human Resources 4 Building Inspector City Engineer Cemetery Supervisor Communications Specialist 14 Director of PRCE PT Communications Specialist Finance Director Engineering Technician II Director of Pvlice/Emergency Management Equipment Mechanic Finance Technician 16 City Attorney GIS Technician Investigative Support Assistant 17 Director of Public Works Park Maintenance Supervisor Personnel/Insurance Technician 19 City Administrator Fire Inspector Park Maintenance Lead Senior Wastewater Mai tena ce T h n n ec 5 q (~~ i Ci tY of Hutcl~n • 2005 Compensation Plan -Pay Grid (+3°/a] -PxcepBonal Servece Pay- Starting Start Step S[ep 2 Step 3 Step 4 Step 5 Step B Step 7 Step 7 (lump8- Step 8 f;rv~ria Clan Fn~,rl,. Clan '1 hrn,rW Rfan 7 hrn vlv Slap 6 hrnufv Stan 5 Murhe S}an R Mi ir}v {b3Se} poetry n ice} hourly 19 56,322 536.47$ 56,639 538.300 56,955 540.124 $7,271 $47.947 57,587 543.771 57,903 545.595 58,298 $47.875 S8,fi93 550.155 18 $6,092 535.147 56,397 536.904 56,701 $38.6$2 57,006 540.419 57,310 $42.376 $7,815 $43.934 $7,996 546.130 58,377 348.327 17 55,862 533.822 56,15fi $35.513 $6,449 $37.204 56,742 538.896 $7,035 540,587 57,328 $42.278 $7,fi94 544.392 58,067 546.506 16 SS,fi37 532.488 55,913 $34.113 $6,194 $35.737 56,476 537.362 $6,757 $38.986 57,039 $40.fi1^ $7,391 542.641 $7,743 544.fi71 15 55,400 531.154 $5,670 $32.712 $5,940 534.270 56,210 $35.828 56,480 $37.385 58,750 538.943 57,088 $40.890 $7,425 542.837 14 55,170 $29.825 55,428 S3L316 55,687 532.808 55,945 $34.299 Sfi,204 535.790 56,462 537.281 56,765 $39.14fi 57,108 $41 A70 13 54,939 $28.498 55,186 $29.921 55,433 533.346 55,680 $32.770 55,927 $34.195 56,174 535.620 56,483 $37.401 56,791 $39.182 12 $4,709 527.767 54,944 528.525 55,180 529.883 $5,415 $37242 55,851 532.600 $5,886 533.958 $6,780 535.658 58,475 537.354 U 54,478 525.833 54,701 527.124 54,925 528.416 55,149 $29.708 55,373 530.999 55,597 532.291 $5,877 533.906 56,157 $35.520 10 54,246 $24.499 54,459 525324 54,671 526.949 54,883 $28.174 55,096 $29.399 55,308 530.624 $5,573 $32.155 55,839 533.666 9 $4,016 523.170 $4,217 524.328 54,418 525.487 $4,518 $26.645 54,819 527.804 $5,020 528.962 55,271 530.410 55,522 531.856 8 $3,786 $21.840 E3,975 522.932 54,164 524.024 54,353 $25.116 54,543 526.209 54,732 527.301 $4,969 528.666 55,205 530.037 7 $3,555 520.515 53,733 521.537 53,971 522.562 $4,088 523.588 54,268 524.613 $4,444 525.639 $4,666 526.921 54,886 528.203 6 53,324 519.777 53,490 520.136 53,656 521.095 $3,823 $22.054 53,989 523.613 $4,755 523.972 54,363 525.770 $4,571 526.369 5 53,093 517.843 53,247 518.736 53,402 519.628 $3,557 520.520 53,711 521.412 $3,866 $22.304 54,059 523.419 $4,253 524.535 4 52,863 518.519 53,006 517.345 53,150 518.173 $3,293 518.997 53,436 519.823 $3,579 $20.648 53,758 521.687 $3,937 $22.773 3 52,632 515.1&5 52,764 515.944 52,895 516.703 $3,027 517.483 53,758 518.222 53,290 $38.981 53,455 519.930 53,819 $2{7.879 2 52,401 513.851 52,521 514.544 52,841 515.238 $2,763 515.929 52,881 598.621 53,001 577.314 53,151 518.779 53,301 519.045 1 52,170 512.522 52,279 513.148 52,387 $13.774 52,496 514.400 52,604 595.026 52,713 515.652 52,849 516.435 52,964 517.277 P7 Custodian 10.93 11.47 512.02 512.57 513.11 513.66 $14.34 515.0.' PT uar Stare Clerk 8.29 8.70 59.12 59.53 59.95 510.36 $10.86 511.41 PT Com t Monitor 7.76 8.16 56.55 58.94 59.33 59.72 $10.21 510.6! This Resolution authorizes staff to change 2005 budget appropriations to reflect rate changes. Adopted by the City Cour7cil this day of , 2004. (This Replaces Resolution No. 12302 ATTEST: ~ Marlin Torgerson, Mayor n ~~ 6 Gary D. Plotz, City Administrator . Memorandum TO: Mayor and Cou cil FROM: Brenda Ewing ctor of Human Resources RE: Resolution No. 12567 2005 Employee Ilealth and Dental Insurance Program Premium Rates DATE: December 9, 2004 Attached is Resolution No. 12567, proposed for your consideration to establish the 2005 employee health and dental insurance program premium rates. As we presented at a previous Council Informational Session, the proposed premiums effective for calendar year 2005, include an 80% contribution by the City as the employer, with the remaining 20% the responsibility of the participating employee. The premium amounts have been recommended by the Wage Committee and are incorporated as part of the General Fund Budget also presented for your consideration at the December 14 Council meeting. If you have any questions, please contact me at City Center, and I will be attending the Council meeting. Encl. ~~~~~ CITY OF HUTCHINSON RESOLUTION TO ESTABLISH THE 2005 F,MPLUYEE HEALTH AND AENTAI. INSURANCE PROGRAM PREMIUM RATES WHEREAS, the City of Hutchinson desires to maintain a plan of health and dental care benefits for its eligible employees; and, WHEREAS, plan funds are provided solely by the City and contributions of the plan participants; NOW, THEREFORE BE IT RESOLVED, by the City Council of the City of Hutchinson, that effective 7anuary 1, 2005, the contribution of plan funds shall be as follows: 1. The City shall contribute 80% and the plan participant (employee) shall contribute 20Q/o of the required funds. 2. The monthly contributions for the City and the plan participants for the medical plan are as follows: Family Coverage Single Coverage RESOLUTION NO.12567 Citv $688.58 /month $281.18 /month Parti„__ civant $172.15 /month $70.30 /month 3. The monthly contributions for the City and the plan participants for the dental plan are as follows: Family Coverage Single Coverage Citv $53.38 /month $21.75 /month Particinant $13.34 /month $5.44 /month Adopted by the City Cnuncil of the City of Hutchinson, this 14'" day of December, 2004. Marlin Torgerson, Mayor • ATTEST: Gary D. Plotz, City Administrator ~ ~~~ CITY OF HUTGHINSON RESOLUTION NO. 12581 RESOLUTION ADOPTING THE CAPITAL PROJECTS FUND BUDGET FOR FISCAL YEAR 2005 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual Capital Projects fund budget of the City of Hutchinson for the fiscal year 2005 which has been submitted by the City Administrator and approved by the City Council is hereby Adapted: the total of said budgets and major division thereof being as follows: REVENUES AVAILABLE CURRENT REVENUE Transfers In $376,300 Interest 6,000 TOTAL AVAILABLE $382,300 REQUIREMENTS APPROPRIATIONS Capital Outlays Building $10,000 Improvement Other than Bldg. $SO,ODO Machinery & Equipment $372,91.8 Total Appropriations $462,918 Adopted by the City Council this 14th day of December 2004 Marlin Torgerson Mayor ATTESTED: Gary D. Plotr City Administrator L J ~~~ CITY OF HUTCHINSON RESOLUTION NO. f~J ADOPTING 2005CENTRAL G~IRAQE FUND BUDGETS BE IT RESOLVED eY THE CITY COUNCIL OF THE CITY OF HUTGHINSON, MINNESOTA THAT the annual Central Garage Budget for the City of Hutchinson for the fiscal year 2005, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: CURRENT REVENUE REQUIREMENT Supplies Consulting Other Services & charges Depreciation Miscellaneous Capital Outlay GENTRAL GARAGE FUND TOTAL Adopted by the City Council this 14th day of December 2004 ATTESTED: Gary D. Plotz City Administrator REVENUES AVAILABLE Labor Parts Vehicle Rent Interest Reimbursements Gain on Sale of Equip. TOTAL AVAILABLE EXPENDITURES Personal Services 148,225 170,000 355,.178 1,000 29,000 soon $708,403 129,778 131,5Q0 500 61,175 225,D00 750 365,,000 X913,703 Marlin Torgerson Mayor g(~ CITY OF HUTCHINSON RESOLUTION NO. 12583 ADOPTING 2005 STDRM WATER UTILITY BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Storm Water Utility Budget for the City of Hutchinson for the fiscal year 20D5, which has been submitted by the City Administrator and approved by the City Council is hereby adapted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE CURRENT REVENUE Storm Water Revenues TOTAL AVAILABLE REQUIREMENT EXPENDITURES Personal Services Supplies Consulting Other Services & charges Depreciation Capital Outlay TOTAL EXPENDITURES Adopted by the City Council this 14th day of December 2004 467,750 $467,750 124,440 9,650 85,000 48,750 5,000 450,000 $722,840 Marlin Torgerson Mayor ATTESTED: Gary D, Plotz City Administrator ~~~>> CITY OF HUTCHINSON • RESOLUTION NO. 12SS4 ADOPTING WATER WASTEWATER REFUSE COMPOST BUDGET 2005 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Water Wastewater Refuse & Compost Fund Budget for the City of Hutchinson for the fiscal year 2005, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: WATER/WASTEWATER/REFUSE FUND REVENUES AVAILABLE C~ CURRENT REVENUE Water Sales Wastewater Sales Compose & Recycling Sales Refuse Sales Recycling & compost credits Interest Earnings Penalties SCORE State Grant Connection Charges TOTAL AVAILABLE REQUIREMENT n WATER Personal Services Supplies Consulting Other Services & charges Depreciation Debt Service Transfers Miscellaneous Capital Outlay DEPARTMENT TOTAL 1,572,000 2,892,DDD 2,601,394 911,450 135,000 57,OD0 $8,168,844 292,948 101,735 2,178,500 228,775 230,000 55,450 60,000 15,400 14,864,000 $18,026,808 ~c~) Resolution number 0 Page 2 -' --- WASTEWATER Personal Services Supplies Consulting Other Services & charges Depreciation Debt Service Transfers Miscellaneous Capital Outlay DEPARTMENT TOTAL COMPOST Personal Services Supplies Consulting Other Services & charges Debt Service Total Cast of Sales Depreciation Miscellaneous Capital Outlay DEPARTMENT TOTAL REFUSE & Recycling Personal Services Supplies Consulting Other Services & charges Depreciation Miscellaneous Capital Outlay DEPARTMENT TOTAL Adopted by the City Council this 14th day of December 2004 ATTESTED: Oary D, Plotz City Administrator 540,078 149,000 325,000 455,850 780,000 363,512 60,000 18,000 1,679,283 $4,370,723 546,281 152,800 190,000 417,250 66,300 769,000 zlo,noo 16,400 103,000 $2,471,031 106,539 140,45D 18,500 764,000 178,540 0 15,000 $1,223,029 Marlin Torgerson Mayer ~C~t) CITY OF HUTCHINSON RESOLUTION NO. 12585 CLOSING OF VARIOUS DEBT SERVICE & CONSTRUCTION FUNDS AND TRANSFERRING CASH BALANCE TO SPECIAI. ASSESSMENT FUND BE IT RESOLVED $Y THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following funds are hereby closed: 1989 Special Assessment 1990 Special Assessment 1991 Special Assessment 1992 Special Assessment 1993 Special Assessment 1981 Parking Improvemen City Hall Construction Events Center Debt Service Debt Service Debt Service Debt Service Debt Service is Bond Fund Bond Fund Bond Fund Bond Fund Bond Fund . 1996 Special Assessment Construction Bond Fund 1997 Special Assessment Construction Bond Fund 1998 Special Assessment Construction Bond Fund AND THAT any remaining cash balance is hereby to be transferred to the Special Assessment Fund. Adopted by the City Council this 19th day of December 2009. Marlin Torgerson Mayor ATTEST: Gary D. Plotz City Administrator ~-J ~ ~~~ CITY OF IiUTCIIINSON . RESOLUTION NO. 12586 APPROVING 2005 - 2009 CAPITAL PLAN WHEREAS, the City of Hutchinson has set a goal of fiscal responsibility to have a 5 year capital plan. (the plan), and ; WHEREAS, said plan is to report the five year needs of capital expenses over $5,000, but does not provide formal approval of said expense and; WIIEREAS, the plan is to outline proposed financing for the proposed capital, and; WHEREAS, the plan is considered a guideline to the City's capital needs and is used as a planning tool of the City Council, and; WFIEREAS, the Hutchinson City Council has reviewed the plan for 2005 - 2009, and WHEREAS, the plan presents expenses by year as follows: • 2005 $32,189.718 • 2006 • 2007 • 2008 • 2009 • TOT. and; $10,647,550 $ 8,439,5921 $ 8,640,069 $10,461,272 ~L $70,378,201 NbW TIIEREFORE, be it resolved by the City Council of the City of Hutchinson approves the 2005 - 2009 Capital Plan as reviewed and presented Adopted by the City Council this 14h day of December 2004. ATTEST: Marlin Torgerson, Mayor Gary D. Plotz City Administrator ~ ~ x-~ TU: Mayor and City Council FROM: Tom I{loss, birector of Information Technolog~~ RE: Imaging Software Package DATE: 12/17/04 I have been researching document imaging systems for the past several months to take care of our need to consolidate the Cities filing system, and to increase efficiency with historical document retrieval. The attached spread sheet outlines the pricing from three separate vendors. Two of the vendors deal with a product called haserfiche and the third deals with a product called Fortis. . Fortis is a very high end program with a retail price of $44,000. They have presented a low bid in an effort to break into the government sector in the metro area. I have a couple reservations with selecting Fortis as our solution. Because Fortis is a high end product the pricing for additional modules in the future will also be more expensive as the system grows. The second issue is the yearly support agreement for Fortis is $6500.00 compared to $3322.00 with Crabtree and haserfiche. Crabtree and Ultimate Data Systems both deal with a product called haserfiche and their pricing actually mirrors each other until you get to installation and training. The spreadsheet also details a couple of differences when it comes to the image capture engines. I feel more comfortable with the recommendation from Crabtree. In my experience with phone conversations and with demonstrations, Crabtree has a more informed technical staff. I would recommend that we enter a contract with Crabtree despite the higher cost due to their expertise in setup and support alone. We would ask council approval to use part of the planned surplus and modify our budget to reflect the purchase of the imaging software and consulting services. ~;~,~ r-~ L~ Equipment Desc. LaserRsche Components LF United software LF Ful1 User (2) LF Retrieval User (2] LF Snapshot (2) LF E-mail Plug-in {4] LF Plus {CDIDVD) Adrenaline Capture Engine Universal Capture for LaserFische Safiuvare Total Annual Support Insal[ation, Veining, Consufbng Imaging System 7ota1 Canon 5028 Scanner Project Total $6,600.00 $1,100.00 $440.00 $200.00 $320.00 $3,795.00 $1,299.00 NIA $13,754.00 $3,322.04 $3,500.00 52a,e7s.D6 $a,5ao.aa 11 fi.DO Ultimate Data Systems $6,800.00 $1,100.00 $aaa.oo $200.00 $320.00 $3,795.00 NIA $1,495.00 $13,950.00 $3,322.00 $1,000.00 West Brook Technologies -Fortis Fortis for SQL Server `OCR 'Full Text Index "Document Alert User Licenses "1 Scan S[ation "10 Edit Stations Training '1 seat at Wesmrook Technologies Canon DR520 high speed scanner $18,272.00 524,299.00 $a,5ao.ao 522,812.06 $24,299.60 0 Tom' Honorable Mayor and City Council ~OMr Jahn p, Rodeberg, birector of Public Works Nutch~itY C Huichin 1] Hnssan S~~et 5E 32U•SA7-n51/Fax 320.2:34.4 ~ J ~~. ~' Consideration of Acceptin g Turnback of County State Aid Highway 25 Frotu McLeod County DATE; bECember 9, 2004 Attached are all required resolutions and docum Street SE (CSC 25 ents to request turnback vfthat portion of)effe;•son between CenturyAy~Ue S$ to Edmonton Avenue S$ from the Coun • Atd System to the Municipal State several e Aid System. We have be tY State Y ars to address the infrastructure ~ working with McLeod Coun this route from and public safety issues on this corridor. The transf of the County to the City was proposed as considerable funding and other resources to help out thearesident enon The County has expended the area. We recomrpend approval of the attached Resolutions, and forwarding our re innesota Department of Transpprtation for their a quest to the pprovai, • PriN~ ~ ntycled paw, _ C~~~.,) ~~ Hutchinson City Center 111 Heasan Street S6 Ilutehlnson, MN 55350.ZSZZ 320-587-5151/F ax 320-2D4-4240 Thomas Behm, PE, District State Aid Engineer Minnesota Aepartment of Transportation, bistrict S 1800 East College Road P,O. Box 29 Marshall, MN 5fi258 RE: Request for Approval of a System Revision 7efferson Street/CSA.H 25 Dear Mr. Behm: The City of Hutchinson requests consideration of the following changes to the City's Municipal State Aid System: • Revoking the described portion of McLeod County CSAH 25 (Jefferson Street SE) between Century Avenue SE and Edmonton Avenue SE, all located within the city limits of the City of Hutchinson • >stablishing the same as a Municipal State Aid Street (County State Aid Turnback) • The route appears to meet al] criteria for MSAS designation: • The route carries a relatively higher traffic volume (near 3M, shopping areas and highly developing residential areas) and is classified as collector route. • The route connects to major traffic points such as 3M, the Hospital, shopping areas and major residential developments. • The route is a continuation of the state aid system on both its north and south ends, and will be a long-term part of the City's state aid transportation system. Thank you £or your help and consideration. Please note that we may have to revise the Control Segment numbers on the entire Control Section. Please let me know if you have any questions or comments. P.E. of Public cc: Gary Plotz - City fidministratar • Kent Extter -City Engineer john Olson -Public Works Superintendent Printed an nxycled paper - n ~ 1rn~ December 9, 2004 Counfy of McLeod 830 11th Street East Glencoe, Minnesota 55336 FAX (320) 864.3410 . COMMISSIONER RAY 6AYERL 1st District Phane(320)485-2181 20778 Cable Avenue Lester Pralrle, MN 55354 CDMMISSIONER MELVIN H. DOSE 2nd DiStrlCt Phone (320) 884.3304 10782 Diamohd AVe. dlencOe, MN 55338 mrdase®hutchtel.net COMMISSIONER GRANT G. KNUT$ON 3rd Distdct Phone(32D)587-8108 14287 CR7 Hutchinson, MN 55350 COMMISSIONER SHELDON A. NIES COMMISSIONER eEV WANGERIN NAN CRARY 4th District 5th District Cpurriy Adminl6trptp( Phone (32D)be7-6117 Phone (320)587-6869 Phone (320)884.1324 1118 Jefferson Street South a17 Colorado Street NW Courthouse Hutchinson, MN 55350 Hutchinson, MN 55350 Glencoe, MN 55336 Jasnies®hutchtel.net hevw(~hutchtel.nel nan.crary®eo.mclead.mn.us RESDLUTIDN 04-RB25-57 R)EVOKIlVG COUNTY STATE A]ID HIGHWAY 25 W1~EREAS, it appears to the County Beard of McLeod County that the road hereinafter described Is a County State Aid Ilighway under the provisions of Minnesota Law. NOW TIIEREF[7RE, BE iT RESOLVEp, by the County Board of McLeod County that the road described as follows, to-wit: That portion of County State Highway No. 251ying in the Northeast Quarter and in the Southeast Quarter of Section 7, Township 116 North, Range 29 West, McLeod County, Minnesota, beginning at the intersection of said County State Aid Highway No. 25 with the easterly . extension of the centerline of Century Avenue, as shown on OAK PARK Ab17ITION, according to the recorded plat thereof; thence southeasterly, along said County State Aid Highway No. 25, as traveled, to the intersection with the centerline of Edmonton Avenue, as shown on CITY OF IIUTCIBIVSON STREET RIGHT OF WAY PLAT NO. 7, according to the recorded plat thereof, and said portion there terminating. This length being approximately 2,804 feet. shall be, and hereby is, revoked as a County State Aid Highway of said McLeod County, subject to the approval of the Commissioner of Transportation of the State of Minnesota BE IT FiIItTHER RESOLVED, that the McLeod County P,dministrator is hereby authorized and directed to forward two certified copies of this resolution to the Commissioner of Transportation for his consideration. Adopted this 3Dth day of November, 2004 -~ l;~"-:_ -- Sheldon Nie9, Vine--Chair CERTIFICATION I hereby certify that the foregoing Resolution i§ a true and correct copy of the Resolution presented to and adopted by McLeod County at a duly authorized meeting thereof held on the 30`~ day of November, 2004, as shown by the minutes of said meeting in my possession. • Nan Crary, Coun Administrator \ McLEOD COUNTY IS AN EQUAL oPPOFITUNITY EMPLOYER ~ (l~'1 J c Hutchinson Clty Center ~, ~. 111 Hassan Street 5E Hutchinson, MN 35350.2522 320.587.5151/Fax 320-23A•4248 TO: Honorable Mayor and City Council FIZOM: Iohn P. Rodeberg, Director of Public Works RE: Consideration of Setting Council Information Session to Review Pavement Management System DATE: December 9, 2004 Public Works staff would like the Council to consider setting a special Council informational meeting for 4:15 p.m. on Tuesday, January 25'~ for discussion of the City's Pavement Management System. • We have just completed a major update of this system, which is a primary component in determining the direction and spending levels for major infrastructure improvements projects. An understanding of this system is essential for the Council in order to establish a future direction for infrastructure spending and condition levels. We would like to utilize the work session to briefly describe how the system works, and give an overview of what the system indicates for the City of Hutchinson. Both Public Works Superintendent John Olson and City Engineer Kent Exner will also be involved, as well as (potentially) a representative from the Pavement Management Resources consultant. During the following Council meeting 1 will follow up with a review our proposed strategic direction, and look for initial comments or direction. Thank you for your consideration. r Printed an recycled paper - ~ / ~~ 1 RESOLUTION NO. 12570 RESOLUTION CONCURRING WITH MCLEOD COUNTY RESOLUTION N0.04-RB25-57 REVOKING COUNTY STATE AID HIGHWAY 25 (JEFFER50N ST SE) WHEREAS, the County Board of the County of McLeod did adopt Resolution No. 04- R625-57 on November 30, 2004, revoking designation of County Highway No. 25 (Jefferson St SE) as a County State Aid Highway within the corporate limits of the City of Hutchinson, as follows: That portion of County State Highway No. 25 lying in the Northeast Quarter and the in the Southeast Quarter of Section 7, Township 116 North, Range 2g West, McLeod County, Minnesota, beginning at the intersection of said County State Aid Highway No. 25 with the easterly extension of the centedine of Century Avenue, as shown on OAK PARK ADDITION, according to the recorded plat thereof; thence southeasterly, along said County State Aid Highway No. 25, as traveled, to the intersection with the centerline of Edmonton Avenue, as shown on CITY OF HUTCHINSON STREET RIGHT OF WAY PLAT N0.7, according to the recorded plat thereof, and said portion there terminating. This length being approximately 2,804 feet. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Hutchinson that said revision is in all things approved. Adopted this 14th day of December, 2004. Mayor ATTEST: City Administrator CERTIFICATION I hereby certify that the above is a true and correct copy of a resolution duly passed, adopted and approved by the City Council of said City of Hutchinson on December 14th, 2004. City Administrator City of Hutchinson `I ~ ~~~~ FAHEY SALES AGENCY, INC. S REALTORS, AUCTIONEERS & APPRAISERS P.O. BOX 370-904 HWY 15 SOU"tH A HUTCHINSON, MN 55350 320.587.3510 Fax: 320.587.3285 hutch Q faheysalas.COm December 10, 2(104 Hutchinsou City Council 111 Hassan St. SE Hutchinson, MN 55350 Dear Council Members; 'T'his letter is in regard to the City's collection policy for final billings of water, garbage and sewer. Currently the policy seems to require new owners of property to act and be responsible for collecting fees that are owed by another petty. No other utility service places such an utu'easonable burden on the general public. . Every effort is made by responsible real estate agents to assure buyers that the property they are purchasing is free from any outside encumbrances. However, the City has created a situation that is impossible to prevem if the responsible parties to a charge are not held accountable for their own billings. Please consider changing this policy. I appreciate your time and efforts in looking into this situation. Respectfully, ~~ ~ .~ Janet Kilian, Office Manager Pahey Sales Agency, Inc. www.faheysales.c~m ~ L~=~ RPIr' P Iles 10 7(1114 4:S]PH fax Station CITY Of IIIfTC I v0 ) 1 DEC-10-2004 FRI 03:49 PM ©©~~ pp /'~ Outstanding Agrnts •~ outstanding RIFT>t>.lt m. December 10, 2004 C. Hutchinson City (`cater 111 Hassan 5t SH Hutchinson, MN;i5350 Attention: Mega~t FAK ND. P, 01/01 i think that it is vaay unfair for the City of Hutchinson to 6urdcu a buyer with a seller's delinquent utility bi Ils. Sincerely, ~'ry C1u" J et Valen ~/ ~ n71~ Today~s Realty 35 Main Stroet North Hutchinson, Minn®sote 55350 --, ~-~ dfflte; (320) SB7-2391 • (800) 582-2347 ~'•""~-=J• I,.a~„~ ~ Fax: (320) 5ti7-7347 Ewen omen I~~owp~nMlxly ewnoo +nd oiler+fee ~ / ~~ Friday, pecember 10, 2004 Hutchinson City Council 111 Hassan street S.E. Hutchinson, MN 55350 Dear Gounc9: I receiv~t as they had received anletter flrom me Cityastating that mee ater~wals going to bed very up meir final WII. They felt k was turned off in a matter of days due tc me previous owner not paying unfair and were very warcied and concerned. I immediately had to take an the roN of bill collector. W e, as real estate professionals inform our Buyers and SeNers to confect all utt'Iry companies and have them read the meters as of the date of lasing. The City Water Billing department is aware . of the change of ownership and me date. 1 would like ro see this system changed. 1 teal it is unfair and it should not be the responsibility of the innocent new homeowner. It certainly does not send a very sefrom tmhe City they u ~e a rs a Hutchinson residents when one of the first correspondence p letter threatening m shut off their water service. 1 appreciate your consideration to this importam matter Sincerelyr •~f~~J[- Q~~ Pat Docken . Pat Dockers, CRS, Grit Broker Associate gFJNIA7(Today's Realty 35 Main St. N., Hutctllnson, Minnesota 55350 Dfflce: (320) 2344405, Cellular: (320) 224.2945, Fax: (320) 2345941 ®, ®Eacn Once Independenly Owned one Operated ~ / • ~~ R55APPYRV CITY OF HUTCHINSON 8 Check Number AP Payment Register with Volds ChgCk Date 12!14!2004 - Ck Date Typ Check k Vendor Name Amount 12/14!2004 PK 126490 ' 119475 3M CLUB 200.00 12/14/2004 PK 126491 102822 A. J. SCHAAKE CO. 70.90 12/14/2004 PK 126492 102126 ACE HARDWARE 1,266.79 12/14/2004 PK 126493 119428 ADVANCEb 8AR CODE SOLUTIONS IN 39.87 1214/2004 PK 126494 120851 AMERICAN LEGAL PUBLISHING CORP 72.50 1214/2004 PK 126495 102430 AMERIPRIDE LINEN & APPAREL 744.88 12/14/2004 PK 126496 102785 ANOKA TECHNICAL COLLEGE 450.00 12/1A/2004 PK 126487 111041 ARROW TERMINAL LLG 229.07 12/14!2004 PK 128498 103032 ASPEN EQUIPMENT CO 230.38 12/14/2004 PK 126499 101990 BAASEN, EUGENE 60.00 12/14/2004 PK 126500 120853 BAUERLY BROS. INC. 10,320.40 12/14/2004 PK 126501 102071 BCA(fRAINING & DEVELOPMENT 20.00 1214/2004 PK 128502 702367 BELLBOY CORP 811.37 12/14/2004 PK 126503 102255 BERKLEY RISK ADMINISTRATORS 1,600.00 12/14/2004 PK 126504 101916 BERNICK COMPANIES, THE 110.80 1214/2004 PK 126505 120738 BERTELSON'S 302.58 1214/2004 PK 12fi506 104427 BEST WESTERN 75.00 12/14/2004 PK 126507 119212 BLOCK FARMS & TRUCKING 28,204.00 12/14/2004 PK 126508 120859 BRADFORD-YIRA, LTD. 130.00 12/14/2004 PK 126509 101987 BRANDON TIRE CO 2,625.36 12/14/2004 PK 126510 102136 BUSINESSWARE SOLUTIONS 181.35 12/14/2004 PK 126511 102456 C & L DISTRIBUTING 34,675.27 1 211 4/2 0 0 4 PK 126512 102086 CADD/ENGINEERING SUPPLY 66.96 12/14/2004 PK 126513 120840 CADY, ROSIE 25.00 12/14/2004 PK 126514 104512 CALIFORNIA CONTRACTORS SUPPLIE 535.00 12/14/2004 PK 126515 112511 CARDIAC SCIENCE 17.00 12/14/2004 PK 126516 102251 CARLSON TRACTOR & EQUIP 2,173.46 1 2/1 412 0 0 4 PK 126517 102092 CARR FLOWERS 27.30 12/14/2004 PK 126518 110099 CARVER CDUNTY COURT ADMIN 300.00 1214/2004 PK 126519 104391 CENTRAL HYDRAULICS 1,784.72 1214/2004 PK 126520 102253 CENTRALMCGOWAN 289.25 12/14/2004 PK 126521 109384 CENTURY FENCE 251.66 12/14/2004 PK 126522 102741 GDBDRN'S INCORPORATED 1,883.38 12/14/2004 PK 128523 102484 CORPORATE EXPRESS 801.78 1214/2004 PK 126524 102177 CROW RIVER AREA QUALITY COUNCI 18.00 1214/2004 PK 126525 102050 CROW RIVER AUTO 505.69 1214/2004 PK 126526 102220 CROW RIVER PRESS INC 47.80 1214/2004 PK 126527 102121 CROW RIVER VET CLINIC 70$.18 12/14/2004 PK 126528 104884 CULLIGAN 26.50 12/14/2004 PK 126529 102188 CULLIGAN WATER COND 37.28 1214/2004 PK 126530 120829 DAHLKE, BRIAN 215.00 1 2/1 412 0 0 4 PK 126531 102488 DAY DISTRIBUTING 5,784.89 12/14/2004 PK 126532 109388 DEPT OF ADMINISTRATION 170.20 12/14/2004 PK 126533 120843 DEPT OF EMPLOYMENT & ECONOMIC 250.00 12/14!2004 PK 126534 102698 DEVRIES,RANDY 43.35 12/14/2004 PK 126535 102275 DPC INDUSTRIES INC 690.04 12/14/2004 PK 126536 113181 DROP-N-GO SHIPPING, INC 71.30 12/14/2004 PK 126537 102236 DUININCK EROS INC. 160,531.99 `J CJ l ~..J 12/14/2004 PK 126538 102647 DYNA SYSTEMS 813.45 12/14/2004 PK 126539 102343 E & T CONTRAGTING 985.00 12/14/2004 PK 126540 102343 E & T CONTRACTING 277.00 1214/2004 PK 126541 105467 EAGLE LEGAL SERVICE 194.00 12/14/2004 PK 126542 104415 EARTH TECH 171,882.50 12/14/2004 PK 126543 102726 ECOLAB PEST ELIM 45.26 1214/2004 PK 126544 102354 ECONO FOODS 231.48 1214/2004 PK 126545 104266 ELECTION SYSTEMS & SOFTW ARE 22.37 1214/2004 PK 126546 120844 EMERGENCY APPARATUS MAINT. 1,406.80 12/14/2004 PK 128547 120855 EVENT SOFTWARE 6,000.00 12/14/2004 PK 126548 102223 FARM-RITE EQUIPMENT 140.93 12/14/2004 PK 126549 104137 FASTENAL COMPANY 21.30 12/14/2004 PK 126550 120789 FISHBECK, THOMPSON, CARR & HUB 2,137.33 12/14/2004 PK 126551 102094 FISHER SCIENTIFIC 21.04 12(14/2004 PK 126552 112129 FULLER & D'ALBERT INC 278.46 12/14/2004 PK 126553 102526 G & K SERVICES 1,981.85 1214/2004 PK 126554 101945 GALL'S INC 188.95 12/14/2004 PK 126555 120284 GAVIN, OLSON & W INTERS, LTD 2,800.00 1214/2004 PK 126556 102059 GEMPLER'S INC 114.85 12/14/2004 PK 126557 105021 GENERAL TRADING CO 100.94 1214/2004 PK 126558 103029 GLENCOE ENTERPRISE 250.00 1 2/1 412 00 4 PK 128559 114929 GRAHAM TIRE FAIRMONT 1,403.68 12/14/2004 PK 126560 110594 GRAYBAR 540.27 1214/2004 PK 126561 101874 GRIGGS & GOOPER & CO 11,284.74 12/14/2004 PK 126562 101888 GRINA, LISA 81.49 12/14/2004 PK 126563 108668 GRUFRUFF DESIGN 678.05 1214/2004 PK 126564 120868 GTI 1,435.00 12/14/2004 PK 126565 102528 HAGER JEWELRY INC. B.DD 1214/2004 PK 126566 120823 HALLIN, FRED 12.00 1214/2004 PK 126567 120322 HAMRE, ED 10,777.90 1214/2004 PK 126568 102451 HANSEN DIST pF SLEEPY EYE 73.80 12/14/2004 PK 126569 102089 HANSEN GRAVEL 10.00 12/14/2004 PK 126570 101958 HANSEN & VASEK CONSTRUGTION 7,401.00 1214!2004 PK 126571 102531 HENRYS FOODS INC 504.15 12!1412004 PK 126572 101915 HERMEL WHOLESALE 151.59 1214/2004 PK 126573 116866 HEWLETT-PACKARDCO 1,689.10 1214/2004 PK 126574 102518 HILLYARD FLOOR CARE/HUTCHINSON 1,076.42 12/14/2004 PK 126575 102119 HOLT MOTORS INC 7,854.09 12/14!2004 PK 126578 114928 HOLT TOURS 439.00 12/14/2004 PK 126577 120803 HOME LINE 15.00 12/14/2004 PK 128578 102961 HRA 425.00 12/14/2004 PK 126579 102544 HUTCH CAFE 45.00 12/14/2004 PK 126580 102319 HUTCHINSON AREA HEALTH CARE 5,509.00 12/14/2004 PK 126581 108389 HUTCHINSON AUTO CENTER 669.30 12/14/2004 PK 126582 120832 HUTCHINSON HAND BOOSTERS 451.49 1214/2004 PK 126583 105329 HUTCHIN5pN BUMPER TO BUMPER 27.68 1274/2004 PK 126564 102530 HUTCHINSON CO-OP 1,982.62 12/14/2004 PK 126585 101956 HUTCHINSON FIRE DEPT RELIEF AS 440.00 12/14/2004 PK 126586 103430 HUTCHINSON JUNIOR LEAGUE BASEB 915.40 12/14!2004 PK 126587 102537 HUTCHINSON LEADER 4,022.71 12/14/2004 PK 126588 102538 HUTCHINSON MEDICAL CENTER 208.00 1214/2004 PK 126589 102540 HUTCHINSON PLUMBING E, HEATING 129.09 L J r 1 L ~ l ~] 12/14/2004 PK 126590 102541 HUTCHINSON TELEPHONE CO 9,450.85 12/14/2004 PK 126591 105161 HUTCHINSON UTILITIES 64,438.89 12/14/2004 PK 126592 102543 HUTCHINSON WHOLESALE 1,574.58 12/14/2004 PK 126593 101869 HUTCHINSON, CITY OF 132.42 12/14/2004 PK 126594 101869 HUTCHINSON, CITY OF 50.73 12/1A/2D04 PK 126595 101869 HUTCHINSON, CITY OF 50,000.00 12/14!2004 PK 126596 102633 HUTCHINSON, CITY OF 55,255.00 12/14/2004 PK 126597 102635 HUTCHINSON, CITY OF 4,997.32 1 2/1 412 0 0 4 PK 126598 1032A6 HUTCHINSON, CITY OF 30,861.73 1214/2004 PK 126599 105160 HU7CHINSON, CITY OF 12,777.43 1214/2004 PK 126600 120860 HYDROCAD SOFTWARE SOLUTIONS LL 205.00 12/14/2004 PK 126601 120865 INSTITUE OF TRANSPORTATION ENG 140.00 12/14/2004 PK 126602 103520 INTERSTATE BATTERIES 341.52 12/14/2004 PK 126603 119359 INTERSTATE COMPANIES, INC 642.83 1214/2004 PK 126604 102062 JACK'S UNIFORMS & EQUIPMENT 181.60 1 2/1 412 0 0 4 PK 126605 102553 JCPENNEY CO 154.93 12!14/2004 PK 126606 102208 JEFF'S ELECTRIC 2,495.64 12/14/2004 PK 126607 102554 JERABEK MACHINE SERV 7.58 12/14/2004 PK 126608 102652 JERRYS TRANSMISSION 838.32 12/14/2004 PK 126609 10A643 JOHN CHRISTOPHER MADOLE ASSOC 8,640.01 12/1A/2DDA PK 126610 101938 ""VOID VOID VOID VOID VOID'" 1214/200A PK 126611 101938 JOHNSON BROTHERS LIQUOR CO. 11,844.88 1214/2004 PK 126612 102555 JUUL CONTRACTING CO 884.50 12/14/2004 PK 126613 102555 JUUL CONTRACTING CO 1,037.00 1214/2004 PK 126614 102555 JUUL CONTRACTING GO 532.00 12/14/2004 PK 126615 102555 JUUL CONTRACTING CO 15,434.02 12/14/2004 PK 126616 120$33 K & M TRUCKING 124.00 12/14/2004 PK 126617 105536 KENNEDY SCALES INC 325.35 1214/2004 PK 126618 105697 KOIC-0102 798.15 1214/2004 PK 126619 102561 L & P SUPPLY CO 211.94 1214/2004 PK 126620 120524 LACO ENTERPRISE HOMES 175.00 1214/2004 PK 126621 101991 LAKES GAS CO. 453.93 12/14/2004 PK 126622 110267 LEADERS DISTRIBUTING 138.01 12/14/2004 PK 126623 102563 LEAGUE OF MN CITIES 15.00 12/14/2004 PK 126624 102560 LEAGUE OF MN CITIES-INS TRUST 1,859.64 12/14/2004 PK 126625 101974 LENNEMAN BEVERAGE GIST. ING 1,822.10 12/14/2004 PK 126626 104489 LOCATORS & SUPPLIES 93.74 7214/2004 PK 126827 101984 LOCHER BROTHERS INC 21,022.83 1214/2004 PK 126628 102564 LOGIS 46,377.27 1214/2004 PK 126629 120802 M. AMUNDSON LLP 538.48 1214/2004 PK 126630 120470 MARKWARDT, KURT 79-99 1214/2004 PK 126631 102489 MCLEOD COUNTY COURT ADMINISTRA 410.00 12!14!2004 PK 126632 103046 MCLEOD COUNTY RECORDER 288.00 12!14!2004 PK 128633 102410 MCLEDD COUNTY TREASURER 13.50 1214/2004 PK 126634 113887 MCLEOD COUNTY TREASURER 35.80 12/14/2004 PK 126635 116868 MDT 3,879.67 12/14/2004 PK 126636 112400 MENARDS-HUTCHINSON 796.10 12/14/2004 PK 126637 102938 MESSNER, KEN 40.00 12/14/2004 PK 126638 103000 Mlp-MINNESOTA DEVELOPMENT COMM 2,452.75 1214/2004 PK 126639 120842 MID-STATE ROLL-OFF SERVICE 208.00 1214/2004 PK 126640 120882 MIDWAVE CORPORATION 7,200.00 12/14/2004 PK 126641 104957 MIKE GHAVES TRUCKING 1,050.60 ~~ C~ `J 12/14/2004 PK 126642 102575 MINIBIFF 89.87 12!14/2004 PK 126643 119345 MINNESOTA CHAMBER BUSINESS SER 1,053.14 12/14/2004 PK 126644 102828 MINNESOTA DEPT OF AGRICULTURE 400.00 12/14/2004 PK 12fi645 103142 MINNESOTA DEPT OF COMMERCE 200.00 12/14/2004 PK 126646 102582 MINNESOTA ELEVATOR INC 93.11 12/14/2004 PK 126847 105157 MINNESOTA SHREDDING 114.89 12/14/2004 PK 126648 102570 MINNESOTA SPORTS FEDERATION 706.00 12/14/2004 PK 128849 102583 MINNESOTA VALLEY TESTING LAB 7,905.75 12/14/2004 PK 126650 110499 MINNESOTA W EIGHTS & MEASURES 230.00 12(14/2004 PK 126651 102016 MURPHY GRANITE CARVING 30.00 12/14/2004 PK 128852 102850 NCL 63.24 12!14/2004 PK 128853 120856 NFPA 135.00 12/14/2004 PK 126654 114460 NORMISKA CORP 11,311.00 12/14/2004 PK 128855 118227 NORTH STAR WIPER & IND. SUPPLV 532.50 12/14/2004 PK 126656 102591 NORTHERN STATES SUPPLY INC 678.23 12/14/2004 PK 126657 112503 NORTHLAND PALLET INC 3,240.00 1 2/1 412 0 04 PK 126658 119366 OAK GREEK RESOURCES 8&1.82 12/14/2004 PK 12fi659 103014 OFFICE 1 DNLINE 1,655.28 12/14/2004 PK 726660 102592 OLSON'S LOGKSMITH 71.50 12/14!2004 PK 126661 102187 PAUSTIS & SONS WINE CO 791.32 12/14/2004 PK 126662 120841 PETERSON-SELCHERT, LISA 160.00 12/14/2004 PK 126663 101853 PHILLIPS WINE & SPIRITS 12,308.93 12/14/2004 PK 126664 102373 PINNACLE DISTRIBUTING 106.34 12/14/2004 PK 126865 120831 PIRTEK MIDWAY 54927 12/14/2004 PK 126666 102445 POSTMASTER 1,160.00 12/14/2004 PK 126867 102598 OUADE ELECTRIC 183.66 12/14/2004 PK 128888 108861 QUADE'SINC 27,740.00 12/14/2004 PK 126889 102212 QUALITY FLOW SYSTEMS 28,648.50 12!14/2004 PK 126670 102052 QUALITY WINE & SPIRITS CO. 4,813.36 12/14/2004 PK 126671 104357 QUINLAN PUBLISHING 352.70 12/14/2004 PK 126672 102804 R & R SPECIALTIES INC 70.00 12/74/2004 PK 126673 102424 RADIO SHACK 833.60 12!14/2004 PK 126874 104941 RANGER TRUCK PARTS 494.30 12/14/2004 PK 128875 102478 REINER CONTRACTING 8,130.84 12/14!2004 PK 126676 105266 RESERVE ACCOUNT 1,666.00 12/14/2004 PK 126677 102358 RIDGEWATER COLLEGE 96.00 12/14/2004 PK 126678 104149 RIVER VALLEY TRUCK CENTERS 204.30 12/14!2004 PK 126679 120863 R08ERT MCCARTHY & SIMONSON LUM 548.62 12/14/2004 PK 126680 113720 RUFFRIDGE JOHNSON EQUIPMENT CO 449.45 12/14/2004 PK 126681 102225 RUNNING'S SUPPLY 2,021.88 12/14/2004 PK 126662 120561 RYMER, HOLLY 52.74 12/14/2004 PK 126683 102436 SARA LEE COFFEE & TEA 248.00 12/14/2004 PK 126884 112412 SARGENT, DAN 90.00 12/14/2004 PK 126685 119346 SCAT ENGINEERING 285.32 12/14/2004 PK 126686 102808 5CHMELING OIL CO 594.28 12/14/2004 PK 128887 109801 SCOTT'S WINDOWS 42.80 12/14/2004 PK 126688 118642 SECURITAS SECURITY SYSTEMS 695.57 12/14!2004 PK 126689 101892 SEH 20,096.26 12/14/2004 PK 126690 115821 $EPPELT, MILES 72.13 12/14/2004 PK 126691 102637 SEVEN W EST WASH & DRY 526.37 12/14!2004 PK 126692 102605 SEWING 9ASKET 24.23 12/14/2004 PK 126683 102809 SHOPKO 120.13 ~~ ~~ 12/14/2004 PK 126694 102610 SIMON5ON LUMBER CO 12.24 12/14/2004 PK 126895 113335 SKILLPATH SEMINARS 199.00 12/14/2004 PK 126fi9fi 120861 SKYVIEW DAIRY INC 1fi,5D9.18 12/14/2004 PK 126697 102204 SOIL CONTROL LAB 3,638.00 1 211 412 0 0 4 PK 126698 102611 SORENSEN'S SALES & RENTALS 90.53 12/14/2004 PK 126699 103515 SPECTRUM SCREENPRINTING 421.40 12/14/2004 PK 126700 105064 SPRUCE RIDGE LANDFILL 16,887.57 12/14/2004 PK 12fi701 102747 ST. JOSEPH'S EQUIPMENT INC 5,134.80 12/14/2004 PK 126702 102812 STANDARD PRINTING 13.58 12/14/2004 PK 126703 120854 STATE OF MINNESOTA 80.00 12/14/2004 PK 126704 102613 STATE OF MINNESOTA BUILDING CO 540.80 12/14/2004 PK 126705 102613 STATE OF MINNESOTA BUILDING CO 412.75 12/14/2004 PK 126706 105280 STATE TREASURER 20.00 12/14/2004 PK 126707 119799 STEVE'S OK SERVICES 1,763.52 12/14/2004 PK 126708 105681 STORAGE CENTER 89.00 12/14/2004 PK 126709 118862 STRATEGIG EQUIPMENT 699.58 12/14/2004 PK 126710 102617 STRETCHERS 60.55 12/14/2004 PK 126711 104854 STURGES, STEVE 567.92 1 211 4/2 0 0 4 PK 126712 120830 SYLVA CORPDRATION, INC 720.25 12!14/2004 PK 126773 105550 TARGET 100.00 12/14/2004 PK 126714 120834 TELEDYNE ISCp, INC. 146.44 12!14/2004 PK 126715 103201 THEIS & LONG 550.00 12/14/2004 PK 128718 119509 THIELSEN, BRAD 39.99 12/14/2004 PK 126717 101843 TKDA 15,941.75 12J14/2004 PK 126718 120864 TOM DAGGETT & RASKE BUILDINGS 18,829.09 12/14/2004 PK 126719 105519 TORGERSON, MARLIN 150.00 12/14/2004 PK 126720 119159 TOTAL FIRE PROTECTION 220.00 12/14/2004 PK 126721 102620 TRI CO WATER 273.56 12/14/2004 PK 126722 102fi19 TWO WAY COMM INC 17.04 12/14/2004 PK 126723 102201 UHL CO. 840.00 12/14/2004 PK 126724 102624 UNITED BUILDING CENTERS 150.97 1 211 4/2 0 04 PK 126725 110032 UNITED RENTALS INC ~ 29.00 12/14/2004 PK 126726 102627 UNIVERSITY OF MINNESOTA 195.00 12/14/2004 PK 126727 119701 UNUM LIFE INS COMPANY OF AMERI 2,729.01 12!14/2004 PK 126728 102419 VALLEY SALES OF HUTCHINSDN 340.61 12/14/2004 PK 126729 102132 VIKING COCA COLA 204.25 12/14/2004 PK 126730 101857 VIKING OFFICE PRODUCTS 288.40 12/14/2004 PK 126731 103342 WAHL REBUILD & REPAIR INC 377.84 1214/2004 PK 126732 105122 WASTE MANAGEMENT 45,144.90 12/14!2004 PK 126733 120852 WASTE MANAGEMENT-TC WEST 71.44 12/14/2004 PK 126734 102165 WELCOME NEIGHBOR BO.OD 12/14/2004 PK 126735 102639 WEST PUBLISHING PAYMENT GTR 685.21 12/1A/2004 PK 126736 102452 WINE MERCHANTS INC 105.86 12!14/2004 PK 126737 102640 WM MUELLER & SONS 106.48 1 211 4 /2 0 04 PK 128738 102640 WM MUELLER & SONS 424.71 12/14!2004 PK 12fi739 102640 W M MUELLER & SONS 15,462.13 12/14/2004 PK 126740 115390 WOODS, CANDICE 234.75 12/14/2004 PK 126741 119211 WORK CONNECTION, THE 1,631.25 12/14/2004 PK 126742 102632 XERpX CORP 1,418.73 1,168,106.34 ~, l R55APPYRV CITY OF HUTCHINSON ey Check Number AP Payment Re ister with Voids Check Date 11/30/2004 - Gk Date T e Check # Vendor Name Amount 11/30/2004 PK 128445 ' 102236 DUININCK EROS INC. 943.75 11/30/2004 PK 126446 104022 EVEN-TEMP CONSTRUCTION 3,125.00 11/30/2004 PK 126447 104022 EVEN-TEMP CONSTRUGTION 18,000.00 11/30/2004 PK 126448 102961 HRA 2,300.00 11/30/2004 PK 126449 102038 HUTCHINSON, CITY OF 150.00 11/30/2004 PK 126450 104643 JOhiN CHRISTOPHER MADOLE ASSOC 7,270.70 11/30/2004 PK 126451 120800 MINNESOTA POLLUTION CONTROL 15.00 11/30/2004 PK 126452 102649 MPCA 350.00 11/30!2004 PK 126453 102205 R.J.L. TRANSFER 872.00 11!30/2004 PK 126454 120821 US BANK 183.38 11/30/2004 PK 126455 101919 AMERICAN FAMILY INS GO. 128.82 11/30/2004 PK 126458 101875 GREAT WEST LIFE INS. CO. 300.00 11/30/2004 PK 126457 101872 H.R.L.A.P.R. 266.68 11/30/2004 PK 126458 102633 HUTCHINSON, CITY DF 5,979.21 11/30/2004 PK 126458 102635 HUTCMINSON, CITY OF 548.89 11/30/2004 PK 126460 101873 1CMARETIREMENTTRUST 3,523.84 11/30/2004 PK 128461 101878 ING LIFE & ANN CO. BBD.DD 11/30/2004 PK 126462 120822 LOFSTROM LAW FIRM LLC 201.81 11!30/2004 PK 126463 1D2dd9 MINNESOTA CHILD SUPPORT PAYMEN 1,395.33 11/30/2004 PK 126464 102096 PRUDENTIAL MUTUAL FUNDS 30.00 44,454.21 Account Nu # 44,454.21 IMMEDIATE PAYS a r1 ~J R55APPYRV CITY OF HUTCHINSON B Check Number AP Payment Register with Voids Check Date 12/02/2004 - Gk Date T pe Check # Vendor Name Amount 12/02/2004 PK 126465 ' 120827 CROWN COLLEGE 1,247.00 12/02/2004 PK 126466 102489 MCLEOD COUNTY COURT ADMINISTRA 60.00 12/02/2004 PK 126467 102489 MCLEOD COUNTY COURT ADMINISTRA 60.00 12/02!2004 PK 126468 102489 MCLEOD COUNTY COURT ADMINISTRA 30.00 12/02/2004 PK 126469 102489 MCLEOD COUNTY COURT ADMINISTRA 10.00 12/02J2004 PK 126470 109801 SCOTT'S WINDOWS 42.60 12/02/2004 PK 126471 120514 SPRINT 44.58 12/02/2004 PK 126472 120828 THE AMERICAN SWEDISH INSTITUTE 900.00 12/02/2004 PK 126473 101871 WAL-MART 29.33 2,423.51 Account Nu # 2,423.51 IMMEDIATE PAYS Void Amou C~ ~J r1 ~J RSSAPPYRV CITY OF HUTCHINSON By Check Number AP Payment Register with Voids Check Date 12/08/2004 - Ck Data Type Check # Vendor Name Amount 12/08/2004 PK 128474 ' 114383 BAUMETZ, BONNIE 29.79 12/08/2004 PK 126475 120848 BRAD LUENEBURG & CROW RIVER GL 4,905.00 12/08/2004 PK 126476 120846 DEX MEDIA, INC 437.90 12/08/2004 PK 128477 120849 DRESSEN, SHELLEY 5.OD 12/08/2004 PK 126478 120845 HENNEPIN COUNTY CONCILIATION C 247.00 12/08/2004 PK 726479 120850 HILDEBRANDT, HARLAN JAMES 2,200.00 12/08/2004 PK 126480 102319 HUTCHINSON AREA HEALTH CARE 1,453.23 12/08/2004 PK 126481 102038 HUTCHINSON, CITY pF 182,000.00 12/08/2004 PK 128482 102653 MINNESOTA DEPT OF MOTOR VEHICL 166.50 1 210 8/2 0 0 4 PK 1264$3 112260 MINNESOTA GREEN EXPO 20.00 12/08/2004 PK 126484 102052 OUALITV WINE & SPIRITS CO. 2,083.38 12/08/2004 PK 126485 103832 RCH INC 22,712.36 12/08/2004 PK 126488 111370 ROBERT MCCARTHY & ROGER FRATZK 1,085.00 12/08!2004 PK 126487 111369 ROBERT MCCARTHY & VERL LAING 1,072.00 12/08/2004 PK 126488 120$47 ROBERT MCCARTHY & W ILLIAM ASP 252.00 12/08/2004 PK 126489 108598 WAL-MART 29.33 218,896.49 Account Nu # 218,69$.49 IMMEDIATE PAYS ~~ PAYROLL ACCOUNT -November 28, 2004 Period Ending: November 20, 2004 FOR COUNCIL LIST ONLY -ELECTRONIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE AMOUNT PEID ACCTN NAME 525,768.61 9995.2034 WITH. TAX ACCOUNT 911,870.17 9995.2240 53,771.16 9995.2242 541,409.93 Sub-Total -Employee Contribution 511,870.17 53, 771.15 S 15, 641.32 511,199.21 513,7D3.20 518,831.80 530,636.00 9996.2240 9995.2242 DESCRIPTION Employee Contribution -Federal lax Employee Contributicn - Soc.~Security Employee Contribution -Medicare Employer Contributicn -Social Security Employer Contribution -Medicare Sub-Total -Employer Contribution Grand Total -Withholding Tax Account 9995.2035 MN DEPT OF REVENUE 102615 9996.2241 PERA 102815 9996.2241 Sub-Total -PERA $15.86 102615 9995.2243 PERA-DCP 515.88 102816 9995.2241 531.72 Sub -Total -DCP 530,566.72 GRAND TOTAL -PERA Employee Contributicn -Pension Plan Employer Contribution -Pension Plen Emplcyea Contrbution -Pension Plan Employer Contribution - Penalon Plan Finance Director Approval AMOUNT s22,676.s7 512,014.13 PAYROLL ACCOUNT -December 4, 20D4 Period Ending: December 10, 2004 FOR COUNCIL LIST ONLY - ELECTRDNIC TRANSFER TO STATE AND IRS DO NOT ISSUE CHECKS FOR THIS PAGE PEID ACCTA' NAME 9996.2034 WITH. TAX ACCOUNT 9996.2240 9995.2242 $36,31 B.22 Sub-Total -Employee Contribution $12,014.13 9996.2240 $ 3,427, 52 9995.2242 616,441.86 Suh-Total -Employer Contribution 53,759.87 Grand Total - Wlthholding Tax Account DESCRIPTION Employee Contribution - Federal Tex Employee Contribution -Sac. Security Employee Contribution -Medicare Employer Contribution -Social Security Employer Contribution -Medicare 69,903.92 9995.2p35 MN DEPT OF R[iVENUE $11,594.31 102816 9995.2241 PERA Employee Contribution -Pension Plan 613,738.60 102fi15 9996.2241 Employer Contribution -Pension Plan 625,332.81 Sub-Total -PERA 641.36 102815 9995.2243 PERA-DCP 841.38 102616 9995.2241 882.72 Sub -Total -DCP 826,416.63 GRAND TOTAL -PERA Employee Contribution -Pension Plan Employer Contribution -Pension Plan Finance Director Approval