cp01-11-2005 cAGENDA
to REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, JANUARY 11, 2005
1. CALL TO ORDER — 5:30 P.M.
2. INVOCATION — Rev. Gerard Bode, Peace Lutheran Church
3. PLEDGE OF ALLEGIANCE
4. MINUTES
(a) REGULAR MEETING OF DECEMBER 28, 2004
(b) ORGANIZATIONAL MEETING OF JANUARY 3,2005
Action - Motion to approve as presented
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
1. FIRE DEPARTMENT MONTHLY REPORT FOR DECEMBER 2004
2. HUTCHINSON AREA HEALTH CARE FINANCIAL STATEMENT FOR NOVEMBER 2004
3. BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER 2004
4. BUILDING DEPARTMENT ANNUAL REPORT FOR 2004
5. PIONEERLAND LIBRARY SYSTEM FINANCIAL REPORT FOR NOVEMBER 2004
6. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR NOVEMBER 2004
(h) RESOLUTIONS AND ORDINANCES
1. ORDINANCE NO. 04 -0398 — AN ORDINANCE SETTING CITY OF HUTCHINSON FEE
SCHEDULE (SECOND READING AND ADOPTION)
2. ORDINANCE NO. 04 -0399 — AN ORDINANCE ADOPTING SALARIES OF MAYOR AND
COUNCIL MEMBERS (SECOND READING AND ADOPTION
3. RESOLUTION NO. 12603 — RESOLUTION FOR PURCHASE
(c) DOWNTOWN STREETSCAPE AND WASHINGTON AVENUE WEST — LETTING NO. 4, PROJECT
NOS. 05 -04 & 05 -05 (ORDERING PREPARATION OF REPORT ON IMPROVEMENT AND
RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT)
(d) CONSIDERATION FOR APPROVAL OF 2005 TOBACCO LICENSE FOR FLYER'S BAR & GRILL
(e) CONSIDERATION FOR APPROVAL OF 2005 HAULING LICENSE FOR WASTE MANAGEMENT
(f) CONSIDERATION FOR APPROVAL OF UPDATED INFORMATION TECHNOLOGY POLICY
IS (g) CONSIDERATION FOR APPROVAL OF 2005 COMMUNITY DEVELOPMENT PLAN
CITY COUNCILAGENDA— JANUARY II, 2005
(h) CONSIDERATION FOR APPROVAL OF REVISED FINAL PLAT FOR SOUTHFORK RIDGE, 2ND
ADDITION
(i) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR JULIE WISCHNACK TP
ATTEND THE NATIONAL AMERICAN PLANNING ASSOCIATION CONFERENCE IN SAN
FRANCISCO, CA FROM MARCH 19 — 23, 2005
(j) APPOINTMENT OF BETH HEPOLA TO PARKS, RECREATION, COMMUNITY EDUCATION
BOARD TO AUGUST 2007
Action — Motion to approve consent agenda
6. PUBLIC HEARINGS — 6:00 P.M. - NONE
7. COMMUNICATIONS, REQUESTS AND PETITIONS
(a) UPDATE ON WATER TREATMENT PLANT PROJECT BY SCOTT YOUNG OF EARTH TECH
No action.
8. UNFINISHED BUSINESS
(a) CONSIDERATION FOR APPROVAL OF SALES AGREEMENT WITH JEFF MEEHAN SALES, INC.
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF STORM WATER UTILI'T'Y RATE CHANGES
Action — Motion to reject — Motion to approve
9. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF PROCEEDING WITH DEVELOPMENT OF NEW
MUNICIPAL LIQUOR STORE
Action — Motion to reject — Motion to approve
(b) CONSIDERATION FOR APPROVAL OF RESETTING JANUARY 20, 2005, VISIONING WORKSHOP
TO JANUARY 21, 2005
Action — Motion to reject — Motion, to approve
10. MISCELLANEOUS
(a) COMMUNICATIONS
1. PRESENTATION FROM HOSPITAL RESTRUCTURING TASK FORCE MEETING — A
FINANCIAL OVERVIEW AND THE MARKET OF HUTCHINSON AREA HEALTH CARE (PHIL
GRAVES AND PAM LARSON)
Izr ; • O .
11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS
12. ADJOURN
MINUTES
REGULAR MEETING — HUTCHINSON CITY COUNCIL
TUESDAY, DECEMBER 28, 2004
1. CALL TO ORDER -- 5:30 P.M.
Mayor Mar m orgerson called e meeting to order. Members present were Kay Peterson, Casey Stotts and Bill
Arndt. Council Member Jim Haugen was absent. Others present were Gary Plotz, City Administrator, Marc
Sebora, City Attorney and John Rodeberg, Director of Public Works.
2. INVOCATION — The invocation was dispensed due to the absence of the pastor.
3. PLEDGE OF ALLEGIANCE
Mark Schnobrich, City Forester, presented before the Council. Mr. Scbnobrich presented an award to John
Bernhagen for 30 years of Community Forestry. Tokens of appreciation were given to Mr. Bernhagen by the
Minnesota Shade Tree Advisory Committee.
4. MINUTES
(a) REGULAR MEETING OF DECEMBER 14, 2004
Minutes were approved as presented.
5. CONSENT AGENDA
(a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS
I. PLANNING COMMISSION MINUTES FROM NOVEMBER 16, 2004
2. HTJTC14INSON AREA HEALTH CARE BOARD MINUTES FROM NOVEMBER 16, 2004
3. WATER/SEWER/COMPOST/REFUSE FINANCIAL REPORTS FOR NOVEMBER 2004
5. CITY OF HUTCHINSON INVESTMENT REPORT FOR NOVEMBER 2004
(b) RESOLUTIONS AND ORDINANCES
1. RESOLUTION O. 12587 — RESOLUTION ACCEPTING FINAL PROJECT OF BIOSOLIDS
DRYING FACUM
2. RESOLUTION NO. 12591 — RESOLUTION FOR PURCHASE
3. CONSIDERATION OF ORDINANCE NO. 04 -0394 - AN ORDINANCE APPROVING THE
CODIFICATION OF THE HUTCHINSON CITY CODE (SECOND READING AND ADOPTION)
(c) PLANNING COMMISSION ITEMS
CONSIDERATION OF LOT SPLITS LOCATED AT 230 AND 245 OTTAWA AVENUE SE
SUBMITTED BY PAUL BETKER (APPROVE RESOLUTION NO. 12589 AND 12590)
(d) CONSIDERATION O/STATE PROJECT NO. 133-126-02/133-109-06/FEDERAL PRO LETTING NO. I — C NO NO. 43 03(0 0) (2 '
AVENUE SW/DALE STREET SW)
�-\ l 0-)
CITY COUNCIL MINUTES —DECEMBER 28, 2004
(e) CONSIDERATION FOR APPROVAL OF PURCHASING LARGE FORMAT COPIER
(f) CONSIDERATION FOR APPROVAL OF UPDATING ANNUAL CONTRACT WITH NUTRITIO
SERVICES, INC. LOCATED AT EVERGREEN APARTMENTS
(g) CONSIDERATION FOR APPROVAL OF COMPOSTED MANURE AND OTHER ORGANICS
AGREEMENTS WITH SKY VIEW DAIRY, INC. AND JUSTIN LUTHENS
(h) CONSIDERATION FOR APPROVAL OF SALES AGREEMENT WITH JEFF MEEHAN SALES, INC.
(i) 2005 LICENSE RENEWAL
I. MASSAGE LICENSES
2. TOBACCO LICENSES
Item 5(h) was pulled for further action.
Motion by Peterson, second by Stotts, to approve consent agenda with exception of Item 5(h). Motion
carried unanimously.
Item 5(h). Marc Sebora, City Attorney, asked that this item be defend to the next Council meeting so he
can have an opportunity to discuss insurance coverage and other issues with Jeff Meehan.
Motion by Peterson, second by Stotts, to defer this item to the January 11, 2005, City Council meeting.
Motion tamed unanimously.
Being that this was the Mayor's last meeting as a city official, Marlin Torgerson presented a picture to the
City of Hutchinson as a token of his appreciation of his years of service.
Gary Plotz gave final words of appreciation to Mayor Marlin Torgerson for all that he has done for the Co
during his tenure. Milestones include one -stop -shop for developers, customer service and being a
cheerleader for the City of Hutchinson.
6. PUBLIC HEARINGS 6:00 P.M. - NONE
7. COMMUNICATIONS REQUESTS AND PETITIONS
8. UNFINISHED BUSINESS
(a) DISCUSSION OF FINAL WATER BILLING ISSUES AS REQUESTED BY HOMETOWN REALTY
Ken Merrill, Finance Director, presented before the Council. Mr. Merrill explained that at the last Council
meeting this issue was brought up for discussion. The realtors in Hutchinson asked that the Finance
Department formulate a process to notify theta of selling properties outstanding water bills before final
closing. Mr. Merrill explained that he and staff have met with Cheryl Dooley of Hometown Realty and have
formulated a process that covers this issue through the assessment search procedure.
Cheryl Dooley, Hometown Realty, stated that she has met with Ken Merrill and staff and is very pleased
with the new procedure.
9. NEW BUSINESS
(a) CONSIDERATION FOR APPROVAL OF HCVB BUDGET 2005
Teresa Pejsa, interim Director of Hutchinson Convention & Visitors Bureau, presented before the Council.
Ms. Pejsa informed the Council that the budget had been submitted and she asked for the Counci
approval.
2
�t6)
CITYCOUNCILMINUTES— DECEMBER 28, 2004
Motion by Peterson, second by Arndt, to approve Hutchinson Convention & Visitors Bureau 2005 budget.
Motion carried unanimously.
(b) RECONSIDERATION OF CONDITIONAL USE PERMIT GRANTED TO STEARNSWOOD
REGARDING PAVING OF ACCESS AREA (ADOPT RESOLUTION NO. 12588)
Julie Wischnack, Director of Planning/Zoning/Building, presented before the Council. Ms. Wischnack
informed the Council that the Planning Commission had voted on this issue in favor on a 4 -1 vote.
Motion by Arndt, second by Stotts, to approve conditional use permit to Steamswood regarding paving of
access area. Motion carried unanimously.
(c) CONSIDERATION FOR APPROVAL OF ADOPTING 2005 LIQUOR FUND BUDGET
Ken Merrill, Finance Director, presented before the Council. Mr. Merrill explained that a few changes had
been made to this budget as previously presented at the last informational meeting. Line items added include
depreciation and data processing.
Motion by Arndt, second by Stotts, to approve adoption of 2005 liquor fund budget, adopting Resolution No.
12592. Motion carried unanimously.
(d) CONSIDERATION FOR APPROVAL OF TRANSFERRING FUNDS FROM 1990 TO 1992 TIF DEBT
SERVICE FUND
Motion by Peterson, second by Stotts, to approve transferring funds from 1990 to 1992 TIF Debt Service
Fund, adopting Resolution No. 12593. Motion carried unanimously.
(e) CONSIDERATION FOR APPROVAL OF AMENDING 2004 GENERAL FUND BUDGET
is Ken Merrill, Finance Director, presented before the Council. Mr. Merrill explained that the
intergovernmental revenue has been revised, due to the receipt of a grant. Also revised is an increase to the
transfers and capital outlay appropriations.
Motion by Stotts, second by Arndt, to approve amending of 2004 general fund budget, adopting Resolution
No. 12594. Motion carried unanimously.
(f) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 04 -0398 — AN ORDINANCE SETTING
CITY OF HUTCHINSON FEE SCHEDULE (WAIVE FIRST READING AND SET SECOND READING
AND ADOPTION FOR JANUARY 3, 2005)
Gary Plotz, City Administrator, presented before the Council. Mr. Plotz explained that the fee schedule is
adopted on an annual basis. Mr. Plotz asked that the fee schedule for storm water utility rates be discussed
separately and that this item not be adopted as part of the fee schedule. The reason for delay is to discuss
issues related to mosquito spraying, which effects the storm water utility rates. More information will be
brought forth at the next Council meeting.
Ken Merrill also stated that the water rates have not increased as much as previously estimated. In addition,
the refuse rates are going up minimally, and are not as high as previously estimated.
Motion by Stotts, second by Peterson, to set second reading and adoption of Ordinance No. 04 -0398, setting
City fee schedule, with the exception of setting storm water utility rates. Motion carried unanimously.
(g) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 04-0399 — AN ORDINANCE ADOPTING
SALARIES OF MAYOR AND COUNCIL MEMBERS (WAIVE FIRST READING AND SET SECOND
READING AND ADOPTION FOR JANUARY 3, 2005)
0 Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that these salaries are the
"Co')
CITY COUNCIL MINUTES— DECEMBER 28, 2004
same as they have been, however the new City code requires that this ordinance be codified.
Motion by Peterson, second by Arndt, to set second reading and adoption of Ordinance No. 04 -0
adopting salaries of Mayor and Council Members. Motion carried unanimously.
(h) CONSIDERATION FOR APPROVAL OF CONSULTING AGREEMENT WITH EARTH TECH FOR
PHASE 2 SERVICES FOR THE WATER TREATMENT PLANT IMPROVEMENTS
John Rodeberg, Director of Public Works, presented before the Council. Mr, Rodeberg explained that this
project and system has been reviewed substantially by several consultants and there is comfort that the
system will work more than adequately, In addition, performance assurances have been validated that the
system will work as designed,
Marc Sebora stated that Council Member Haugen had asked that this contract be deferred to the January 11,
2004, meeting to allow time to discuss performance assurances with Earth Tech. John Rodeberg voiced
concerns of delaying this any further as any issues can be worked out with future portions of the contract.
Scott Young explained that the reason for the acceleration in the project and asking for authorization of
Phase 2 now is due to keeping and locking in on the state 2.5% bond rate. Mr. Young stated that at the
meeting that is scheduled for mid -January the entire project will be laid out and performance assurances can
be addressed in the third phase.
Marc Sebora felt he was comfortable with moving ahead with and approving Phase 2 of the contract.
Motion by Arndt, second by Peterson, to approve consulting agreement with Earth Tech for Phase 2 services
for the watet treatment plant improvements. Motion carried unanimously.
(i) CONSIDERATION FOR APPROVAL OF SETTING MEETING DATES TO COMPLY WITH OPEN
MEETING LAW
Gary Plotz, City Administrator, presented before the Council. Mr. Plotz explained that city staf
requesting that official public meetings be set so as not tp violate the Open Meeting Law, These meetings
include Hospital Restructuring Task Force on January 3' at 5:00 p.m. in the Council Chambers. In addition,
presentations will be '
e given by hospital personnel at the January 11 and 25 City Council meetings, Other
meetings to be set include the Sesquicentennial Events on January 28 & 29.
Motion by Stotts, second by Peterson, to approve setting the following public meetings: January 3, 11, 25, 28
and 29 to attend the Hospital Restructuring Task Force and Sesquicentennial Events. Motion carried
unanimously,
0) CONSIDERATION FOR APPROVAL OF SETTING 2005 VISIONARY PROCESS
Gary Plotz, City Administrator, presented before the Council. Mr. Plotz explained that a Visioning
Workshop is done every year with the Council and directors. This year, staff is proposingg that a three -step
approach be taken. The first meeting will be held with the Council and facilitator bnly, brainstorming
priorities for the City. The second meeting will be held with the directors and facilitator only, brainstorming
priorities for the City. The third meeting will be held with the Council, directors and staff to discuss the
priorities presented.
January 18, 20 and 25 from 9 :00 a.m. —12:00 noon were selected as dates to hold the Visioning Workshops.
Motion by Stotts, second by Arndt, to approve setting 2005 visionary process and dates for January 18, 20,
and 25 from 9:00 a.m. — 12:00 noon. Motion carried unanimously,
10. MISCELLANEOUS
(a) COMMUNICATIONS
E
y[�)
0
CITY COUNCIL MINUTES — DECEMBER 28, 2004
I. DISCUSSION OF STORM WATER UTILITY RATES AND MOSQUITO CONTROL
a. John Rodeberg explained that this item has been decided to delay discussion, but he had put
together two options as far as storm water utility rates are concerned if mosquito control is included
in these fees. Mr. Rodeberg also mentioned that an item to consider is briquettes vs. spraying.
All Council Members and staff thanked Mayor Marlin Torgerson for his dedication to the City of
Hutchinson and the progressive moves that had been made during his tenure.
Mayor Torgerson gave several thanks for everything and thoroughly enjoyed his time with the City.
Farewell Marlin!
11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS
Motion by Stotts, second by Arndt, to approve claims, appropriations, and contract payments. Motion
carried unanimously.
12. ADJOURN
With no further business to discuss, the meeting adjourned at 6:40 p.m..
0
A CC)
MINUTES
HUTCHINSON CITY COUNCIL
SPECIAL ORGANIZATIONAL MEETING
MONDAY, JANUARY 3, 2005, 4:15 P.M.
1. INSTALLATION OF NEWLY ELECTED CITY COUNCIL ME R:
♦ MAYOR STEVEN WAYNE COOK
COUNCIL MEMBER KAREN KAY PETERSON
♦ COUNCIL MEMBER CASEY DONOVAN STOTTS
2. C TA I1 O_4:15PM.
Council Member Bill Arndt called the meeting to order. Members present were Steve Cooly Kay Peterson,
Jim Haugen and Casey Stotts, Others present were Gary Plotz, City Administrator and Marc Sebora, City
Attorney.
3. CON NT AGENDA
(a) RESOLUTIONS
4.
1, RESOLUTION NO. 12595 — DESIGNATING OFFICIAL NEWSPAPER AS
HUTCHINSON LEADER
2. RESOLUTION NO. 12596 APPOIN INO GARY PLOTZ AS CITY ADMINISTRATOR
FOR 2005
3. RESOLUTION NO. 12597 — DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN
COMMERCIAL HANKS AND INSTITUTIONS
4.
RESOLUTION
NO. 12598 — RESOLUTION APPROVING
SECURITIES FOR
COLLATERAL
FROM FIRST MINNESOTA BANK N.A.
OF HUTCHINSON,
MINNESOTA
5.
RESOLUTION
NO. 12599 — RESOLUTION APPROVING
SECURITIES FOR
COLLATERAL FROM MMCOUNTRY BANK OF HUTCHINSON,
MINNESOTA
6.
RESOLUTION
NO. 12600 - RESOLUTION APPROVING
SECURITIES FOR
COLLATERAL FROM HOME STATE BANK OF HUTCHINSON, MINNESOTA
7.
RESOLUTION
N0, 12601 — RESOLUTION APPROVING
SECURITIES FOR
COLLATERAL
FROM CITIZENS BANK AND TRUST CO.
OF HUTCHINSON,
MINNESOTA
8. RESOLUTION NO. 12602 — RESOLUTION APPROVING SECURITIES FOR
COLLATERAL FROM WELLS FARGO BANK OF HUTCHINSON, MINNESOTA
(b) CONSIDERATION OF 2005 CITY CALENDAR
Motion by Arndt, second by Stotts, to approve consent agenda. Motion carried unanimously.
(a) CONSIDERATION FOR APPROVAL OF ORDINANCE NO. 04 -0398 — AN ORDINANCE
SETTING CITY OF HUTCHINSON FEE SCHEDULE (SET SECOND READING AND
ADOPTION FOR JANUARY R, 2005)
Marc Sebora, City Attomey, informed the Council that at the last City Council meeting the
Council approved setting the second reading and adoption of Ordinances 04 -0398 and 04 -0399 for
January 3, 2005. Upon further review, the City Charter states that there must be seven days
between initial introduction of an ordinance and adoption. Due to there only being, six days
between the introduction and adoption of these ordinances, it was requested that the adoption be
considered at the January 11, 2005, City Council meeting.
L\())
0
11
f�J
Organizational Meeting Minutes— January 3, 1005
Motion by Peterson second by Arndt, to set second reading and adoption of Ordinance No. 04-
0398 for January 11, 2005. Motion carried unanimously.
(b) CONSIDERATION FOR APPROVAL. OF ORDINANCE NO. 04 -0399 — AN ORDINANCE
ADOPTING SALARIES OF MAYOR AND COUNCIL MEMBERS (SET SECOND READING
AND ADOPTION FOR JANUARY 11,2005)
Marc Sebora, City Attorney, informed the Council that at the last City Council meen'ng the
Council approved setting the second reading and adoption of Ordinances 04 -0398 and 04 -0399 for
January 3, 2005. Upon further review, the City Charter states that there must be seven days
between initial introduction of an ordinance and adoption. Due to there only being six days
between the introduction and adoption of these ordinances, it was requested that the adoption be
considered at the January 11, 2005, City Council meeting.
Motion by Peterson, second by Arndt, to set second reading and adoption of Ordinance No. 04-
0399 for January 11, 2005. Motion carried unanimously.
3. NEW B� USINESSS
(a) SELECTION OF COUNCIL'S VICE PRESIDENT
Motion by Arndt, second by Stotts, to elect Kay Peterson as the Council's Vice President. Motion
carried unanimously.
(b) DESIGNATION OF COUNCIL REPRESENTATIVES;
1. AIRPORT COMMISSION — Steve Cook
2. HUTCHINSON AREA HEALTH CARE BOARD — Kay Peterson
3. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA) — Jim
Haugen and Casey Stotts .
4. HUTCHINSON HOUSING, INC. (BRA) •- Casey Stotts
5. HUTCHINSON UTILITIES COMMISSION — Steve Cook
6. LIBRARY BOARD — Kay Peterson
7• MID- MINNESOTA DEVELOPMENT COMMISSION — Bill Arndt
8. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD — Bill
Arndt
9. PLANNING COMMISSION — Jim Haugen
10. HUTCHINSON SAFETY COUNCIL — Kay Peterson
11, TELECOMMUNICATIONS COMMISSION — Steve Cook
12. LIQUOR STORE COMMITTEE — Steve Cook and Jim Haugen
13. WAGE COMMITTEE — Jim Haugen and Kay Peterson
14. MCLEOD COUNTY SOLID WASTE ADVISORY COMMITTEE — Kay Peterson and
Gary Plotz
Motion by Stotts, second by Haugen, to ratify Mayor's appointments, Motion carried
unanimously.
(c) APPOINTMENTS TO HEALTH BOARD:
DR. JAMES ALLEN
L-\L�)
Organizational Meeting Minutes — January 3, 2005
♦ DR, DAVID BYRON
♦ DR. DENNIS MURPHY
Motion by Arndt, second by Haugen, to ratify Mayor's appointments. Motion carried
unanimously.
(d) APPOINTMENT OF MEMBERS TO ADVISORY COMMITTEE FOR CREEKSIDE SOILS —
Brandon Fraser and Casey Stotts (Council Representative)
Mayor Cook noted that these appointments are in addition to the current standing committee.
Motion by Haugen, second by Peterson, to ratify Mayor's appointments. Motion carried
unanimously,
(e) REAPPOINTMENTS TO VARIOUS CITY BOARDS /COMMISSIONS
• HOSPITAL BOARD — STEVEN SNAPP TO DECEMBER 2009
SENIOR ADVISORY BOARD - JULIE JENSEN, JOHN LYMAN AND JUNE LYMAN
TO JANUARY 2008
TELECOMMUNICATIONS COMMISSION - GREG CURRY TO DECEMBER 2009
Motion by Peterson, second by Arndt, to ratify Mayor's appointments. Motion carried
unanimously.
(f) CONSIDERATION FOR APPROVAL OF SETTING INFORMATIONAL MEETING FOR
JANUARY 11, 2005, AT 4:15 P.M. TO DISCUSS WATER TREATMENT PLANT WITH
EARTH TECH
Gary Plotz, City Administrator, noted that this item will be part of the regular agenda of the City
Council meeting on January 11, 2005, as opposed to an informational meeting at 4:15 p.m Staff
requested that this item be put on the beginning of the regular City Council agenda.
(g) CONSIDERATION FOR APPROVAL OF RESETTING MANAGEMENT TEAM MEETINGS
Gary Plotz, City Administrator, stated that it has been recommended that the management team
meetings scheduled at 1:30 p.m, on Mondays be moved to 3:30 p.m. so that the new mayor, Steve
Cook, could attend when wanted. Mr. Plotz requested that City Policy No. 3.02 be revised to
illustrate this time change.
Motion by Peterson, second by Arndt, to approve resetting management team meetings to
Mondays at 3:30 p.m., amending city policy 3.02, and changing this meeting time on the 2005 city
calendar. Motion carried unanimously.
5. AD OURNMF T
With no further business to discuss, the meeting adjourned at 4:40 p.m.
y«�
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0
Memo
TO: Mayor and City Council Members
Fnxm Brad Emans, Fire Chief
Date: 1/03/05
Rft Monthly Update on Activities of the Fire Department
The fire department responded to 39 general alarms in the month of December.
Example of a few of the calls:
1. We responded to the New Ulm warehouse fire where we delivered eight 55- gallon drums of 3M
"Light Water' in an effort to contain the fire.
2. We responded to sulfuric acid spill at the Hutchinson Utilities generating plant. Approximately 200
gallons of sulfuric acid spilled on the ground.
3. We assisted the sheriffs office with a recovery effort of hazardous material on Todd Lake.
4. We responded to HTI where an employee was accidental sprayed with acid. The company
emergency squad had the incident under control by the time we arrived.
5. We responded to an apartment building alarm on North High Drive, burnt food smoke had filled an
apartment setting off the alarm.
8. We responded to an apartment building alarm on Glen Street, the resident left a plastic cover on
stove filling the apartment with smoke,
7. We assisted the police with the search for a missing 81- year -old man that had walked away from
home. The man was found safe after a 3 -hour search.
8. We responded to a house fire where cooking oil left on the stove caught fire extending into the
exhaust hood. Damage was minor.
This is the breakdown of the calls for the month:
City:
Residential 4 Commercial /Industrial 9 Multi - family 2 Carbon Monoxide 3 Hazardous Material 7
Rescue 2 Medical 2 Mutual Aid 1
L]
5(o�
Rural:
Rescue 3 Medical 2 Residential 1 Hazardous Material 2 Vehicle 1
Drills / Meetings I Other Information
• We conducted a live bum on Hwy 7 Fast.
• We conducted an ice rescue classroom and hands on ice rescue Gass at one of our local gravel
pits.
• The officers conducted a pre -plan inspection of three of our newest buildings.
• We conducted a hose packing exercise.
Fire Prevention I Public Relations
1, We conducted a hands -on fire extinguisher class for all of the McLeod County Treatment
employees at the training site.
2. We gave a home safety class for all of the first time homeowners through Heartland Action
Agency.
3. We gave a tour and a ride in the ladder Yuck for all of the Chamber Leadership students.
4. We assisted the Boy Scouts with their "Fire Safety Badge"
• Page 2
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5(a)l
V9_
fl
�r
ASSETS
Current Assets
S Cash and trnresanents - Operalkna,
2 Cash and invesbnerds - SeMnsured
3 Subtotal cash& Imreslments
4 PaderWReslderd receWbles
5 Aawrarrss forbad debts .
8 Advances and contracturl'alldwences
7 Net pallentlresidad and lhlyd-perly
e payor receivables
9
10 (Xher receivables - nal
11 lmrentodes
12 Prepeld Q"ft s
17 PM
HUTCHINSON AREA HEALTH CARE
Comparative Halenos Sheet
As of November 3D. 2004
(A)
$9.546.611
(6)
(A}4)
546,408
(A)
350,233
(6)
(A)-(6}
NW
OCT
NOV
Change
391,800
NOV
OCT
NOV
Change
2004
2004
2003
CY n PY
157,664
2004
2005
2003
CY vs PY
(2,442}
Llwrur mr=c AND FUND BALANCE
FUND
Curren) LiaGlitles
$9,358,290
56.392, 142
99, 695,696
(336,606)
Curem MtLUMBs of
1,664,723
1,555,551
1,359,119
305,604
Long term deb(
$1,13701
$1,161,119
51,9861962
49,019
511,023,013
;9,947,993
$11,054,015
(7t,002)
Atom nls payable - trade
2,299,274
1,866.012
1,833,326
465,956
21,511,496 22,165,703 18,362,078 ' 3,149,418
(5,027616) (4,922,599) (4,950225) (7;,391)
(7,128,422) (7,696 ,493) (4,742,187) (2386235)
$9, 360,456
$9.546.611
$8,669,666
890.792'
546,408
560,255
350,233
190,175
787,071
793,525
711,056
76,013
378,855
391,800
264,343
114,512
13 Trial Cufafft Assela $2Zfis5,e65 521240,164 $21,949,315 1,046,490
14 _ Hoard DeslonaleWFunded Demeclatkm lrrveshnenls ;5,948,208 $6,110,164 $11,136,249 (5,168,032)
15 Investment in Julra VeWVm
F7ar$Assets
16 Land
17 6uwrgs
18 Aocumdated depredation
19 &dldngslessdeprecia5m
20 Equipment
21 Aommuleled degecra6pn
22 £qurpawd Was deprecW9m
23 Cash- carubuc8on & equipment
24 Consh icOnrr In progress
25 Total Plant Assets
Other Assets
26 Deferred Wrw*V costs _
27 Trial Funds
FlNSTMNT-1s
Pam Larson
$635,667 $962,645 $378,066 ' " 457,599
$1,019,788 $1,019.786 $1,619,788 0 .
EsBmaled contractual
seelemenw -net
Accrued expanses
Sararlea
PTO
Inlarest
SeMnsured programs
0ther
Deferred pabl8ties
Deferred revenue
Total Ourwrd LlabMides
31,824,337 11,624,337 27,320,684 4,503,653
(t3,598,1181 (13,476,551) (12,430,970) (1,167,148) _LOm -term Debt Oess euraM
;18,226219 $18,347,786 ;14,889,714 3,336,505 rnahAias5
18,201,172 18,956,271 15,680,054 2,517,118
(13,002,390) (12,960,433) (11,943,4731 (1,058,917)
;5,198,782 $5,095,836 53,736.561 1.482291
0 0 0 0
5,679,341 5.388,596 5,648,352 '.30,989
$30, 124,130 529,852,008 $25.294,435 .. '4,829,695 Furl balance
569,242 $90,352 ;102,623.: .(13,381)
11$093,052 $58,275,353 557,9W,681 1,132,371 Trial Funds
1,578,403 1,474,887 2,035,193 (456,790)
1,317,906
1,144,865
1,636,630
281,278
1,536,130
1,549,576
1,369,140
166,990
317,610
226,192
330,945
(13,335)
417,502
417,502
541,561
(124,959)
175,043
171,674
159,216
151827
24,505
24,506
157,664
(133,159)
3,204
4,488
5,646
(2,442}
$6,50 7,560 $8040920 561558,283 249,277
;21,090.320 $21,067.869 $22256.056 (1.165,736)
$29,195,172 529,166564 $27146,342 2,048,639
559.093,052 558,275,353 557,960,661 1,132,371
VQ;
N
1
HUTCHINSON AREA HEALTH CARE
Statement of Revenues and Expenses
Mordh and Period Ended November 30. 2004
CURRENT MONTH
R
�
1
In patied nwanue
2
Out patient revemle
3
Resident Revemm
4
Tofel patter Umwdud revenue
5
Governarental5 Policy Discount
6
Free Care
7
Total deduction from revenue
8
Net pa8enumaidml revenra
9
09reroinmU g revenues
10
Wet operating revenue
11
x e uq2
Salaries
12
Employee Benefits
13
Professional and Medical Fees
14
Ulerdes, Mince Contracts b Repairs
15
Food, Drugs 8: Supplies
15
Unbar expense
17
Minnesota Care
18
Bad debt
19
Interest
20
Depreciation
21
Total expemes
596,449
Excess of net Operating revenue
22
over (under) operating prpanses
Nonomeratract Revers 3
23
Imeshnerd IrWrrre
24
Other nonoperaling revenue (net)
2S
Plaza IS Income I(Loss)
26
Total nonoperaWN revenue
27
Net lrc
HUTCHINSON AREA HEALTH CARE
Statement of Revenues and Expenses
Mordh and Period Ended November 30. 2004
CURRENT MONTH
4 ,026.094
3,934,505
Over !Under} BUM
2.3%
_ 0
- Budget
Dollars
-6
Pmcenl
53,098,061
(3,233,936
(5135,87S)
-42%
4,387,553
4,248,782
536,771
33%
671.324
586938
64,383
14.4%
58,156,935
$8,069,656
387,2T9�
7.1%
4 ,026.094
3,934,505
91,699
2.3%
_ 0
4166
{4 t6B)
-1099%
54,026,001
53 938 471
397 533
2 2%
34,138,937
54,131,185
(5254)
Op%
60.905
87921
(27 016]
-30.7%
54,191,836
34,219.106
{5272791
-06%
46 .282,589
318,501
0.7%
38,406,122
$1.947,157
!1,846,652
51001505
5.4%
387,310
429.465
(33,155)
_ -7,9%
515,816
519,666
{3,852)
-0.776
215,219
160,400
54,819
34.2%
596,449
540,229
56,211
10.4%
153,362
148,105
7,257
5.0%
56,365
53,943
2,422
44%
97,152
102,489
(5,337)
-5.2%
54,086
68.738'
(14,652)
. -21.3%
184,613
184,470
143
0.1%
$4.207.520
$4,043,159
5164.361
4 1 %
546.281097
(51120,962]
-24%
540,946,086
(315.684}
$175,947
($191631)
-1089%
312%
,
17.5%
4,559,012
$22,287
$14,000
$8,287
591%
12,921
25,379
(13,358)
.52.6%
9.984
13 056
[39721
-23,5%
$44,292
552.435
[56.143]
-155%
525606
5228,382
{5199.774}
-676%
1712004
24 PM
$200,560
YEAR-TO-DATE
$46.560
YEAR -TO -GATE
$183,302
447,625
278.588
OM(Und !Dulrgel
66.7%
97.237
VARIANCE %
_ Actual
Budge!
Dollars
Percent
November 2003
CY vs PY
$33, 459,456
535,536,248
152,076,792)
-5.8%
$28.750,352
16.4%
46,601.090
46 .282,589
318,501
0.7%
38,406,122
- 21.3%
8.994,067
6.616,102
327685
50%
6,392,712
8.6%
:87.004.633
588,435,239
[51 ,030,606]
-1.6%
$73,549.186
78.3%
42,605,224
42,985,816
(380,592)
-0.9%
33,391,025
27.6%
_ 14,079
45 833
(31 754]
-69.3%
1,227
1047.4%
542.619.303
543031899
(3412346]
-10%
$33,392,252
27.6%
544,385,330
545.463,596
(51,018.260)
-2.2%
y40,156,934
19.5%
714,78.5
877507
r102722)
-117%
783,152
-1.1%
$45.566,115
546.281097
(51120,962]
-24%
540,946,086
10.3%
$20 .764,634
$20.126,550
5638,084
312%
518,627,956
17.5%
4,559,012
4,570,522
(11,510)
-0.3%
3,977,670
14.6%
5,374,137
5,695,797
1321,86[1)
S.6%
5,120,325
5.0%
1,979,714
1,880,234
90,486
4.8%
1;751,793
12.5%
6,375,242
5,844,623
530,619
9.1%
5,105,375
24.9%
1,555,902
1.590,4110
(34.498)
-22%
1_.503,090
3.5%
562.295
593,374
{31,979]
S.2%
389,147
44.5%
885.569
963,399
(77,830)
.8.1%
586.255
51.1%
524,363
698,152
(173,769)
- 249%
445,699
17.7%
1,877,092
1,958601
181589}
-42%
1,624,535
15.5%
544.44 &980
543,921,732
5527248
12%
539,131,845
13.6%
$711,135
52359385
($1848230)
.69.9%
$1,808,241
$200,560
It54,696
$46.560
30.2%
$183,302
447,625
278.588
169.037
66.7%
97.237
76,812
111922
(35,3101
31.5%
67,452
5724,797
5544,514
$i8028T
33,1%
$347,991
51,435,932
52,903,875
151,487443}
30.6%
52,156,232
28
29
Patient days
Resident der
888
978
(86)
-9.0%
9,536
11,086
11,557)
-14.1%
8,605
30
Pere pancy-bud
49.3%
493
3,468
59276
142
-4.9%
4.7%
347A
39,285
(874]
-2.1%
37,662
31
Bede- Nksin8a1
Pereantomlpenry- budget beds - Nirslg Home
98.3%
945%
16%
.9.0%
4.1%
47.4%
55.2%
-7.7%
- 14.0%
43.9%
32
FTE's
493.0
479.3
13.6
28%
93.4%
95.3%
-2.0%
-2.1%
91,7%
Admission (ad]usled) - HaspitaloNy
615
602
13
475.9
479.3
3.4
-0]%
435.1
34
F.MerIe$( mat peradmission(a*Wed)- Hmpfialoly
5,742
5,600
142
2.1%
6,212
8.886
(676)
-0.8%
6,172
35
Revenue per admission (adjusted ) - liosp�lody
12,102
12,343
(241]
25%
-2.0%
5961
. 5,317
644
72.1%
5,211
36
Net iifevera,e per admtssWm(adpsted) - Fkslltai onay
5721
5.971
(250)
-42%
12,620
11,802
1,618
8.6%
10,827
37
Dwomwids as a percent Of revenues
49.4%
46.8%
0.8%
1.1%
6,159
5,719
441
7.7%
5,555
36
FTE's per 100 admissions (adjusted) - Hospital only
4.8
4.5
0.0
49.0%
48.7%
0.3%
0.7%
45.4%
39
Days in Nei Accounts ReceM 6p,
02%
6.1
4.6
OS
10.0%
4.6
..
69.5
55.0
14.5
28.4%
6113
Pam 0
9.4%
W..3%
13.6%
108.3%
33.4%
8.3%
2.1%
1.096
9.4%
0.6%
14.4%
18.4%
19.9%
7.9%
11.0%
13.4%
Building Permits by Type
For the month of December, 2004
1
Number of Inspection$ for the month = 204
Number of Plumbing Permits for the month . 24
Building Permits by Type
For the Year of 2004
RESIN..
S 16 .00 i N T�L � S Hl N G LE 1601
'RESIDENTIAL RESIDE 671 X0,0
020 RESIDENTIAL WINDOW REPLACEMENT 5 '00
—EXCAVATION
0-2-5
571
$0.00 1
�3_0_'FENCE
47
$0.00
035
CEMENT FLATWORK
53
IMMU
�O�J
�NUFA�CTURED HOME INSTALLATION
61
-----------------
$01.00 1
MOVING
2
Woo,i
�
50�50MOLr�rION
055
SIGN
43�
$6 .00
biO
DECK
71
$0.00
b65
SHED
27
$0-00
-670
FIRE —SPRINKLER PERMIT
11
$0.00
075
FINISH BASEMENT
TO 1
SINGLE-FAMILY DETACHED
—SINGLE
64'
7-
$7,984,000.00
4,_02
_03
- FAMILY ATTACHED
—TWO'
20'
$2,72-3,000-.0 0 1
FAMILY
2 $346,0001.00
TOi--
3 & 4 iJ- I LY�
----------
1 $285,000.00
105
5 OR MORE FAMILY —BUILDINGS
1 $3,400,000.00
320
INDUSTRIAL
_1 $14700 000.00
321
PARKING GARAGES
---- -- ---- — - - ----- --
1 $127,000.00
324
OFFICES, BANKS & PROFESSIONAL
$3,000.00
322 '—
—SCHOOLS& OTHER EIDUCATIONAL
2 $1,173,000.01)
32'7
_:9TOS _,j C USToM E R SERVICES
EITHER N—ONRES—IDENTIAL
2 $225 64.
83 $4,5,50,220.00° I
328
329
STRUCTURES OTHER THAN BUILDINGS
5! $1461,500.00
Z_4-
3
RESIDENTIAL HOME ADDITIONS
591
43_7
—NONRESIDENTIAL —&NON HOUSEkEEPING"-ADDITIONS
11' $2,130,700.00
438
—RESIDENTLALGARAGE ADDITIONS
00
9491 $38,762,339 00
Number of Inspections for the r ye an = 3,122
Number of Plumbing Permits f6r the year= 273
M
PIONEERLAND LIBRARY SYSTEM
REVENUE AND EXPENDITURE REPORT
NOVEMBER 30, 2004
HUTCHINSON
5L6�)5
M -T -D
Y•T•D
% OF
% OF
AMOUNT
AMOUNT
BUDGET
BUDGET
YEAR
REVENUE:
UNRESERVED/DESIGNATED FOR WORKING CAPITAL
0.00
121,151.95
121,152.00
100.00%
92%
CITY OPERATING
0.00
104,757.00
104,767.00
100.00%
92%
CITY AUTOMATION
0.00
8,182.00
8,182.00
100,00%
92%
COUNTY OPERATING
0.00
50,590.00
50,590.00
100.00%
92%
COUNTY AUTOMATION
0.00
4,454.00
4,454.00
100.00%
92%
CHARGES, FINES
519.25
5,883.90
6,400.00
91.94%
92%
COPIES (COPIER, FAX, COMPUTER)
407.35
3,409.85
3,000.00
113.66%
92%
GIFTS
215.00
4,832.79
4,000.00
120.82%
92%
BOOK SALES
0.00
0.00
0.00
0.00%
92%
OTHER
173.92
1,914.01
600.00
319,00%
92%
TOTAL REVENUES
1,316.52
305,175.50
303,136.00
100.67%
92%
EXPENDITURES:
SALARIES
8,791.34
106,663.09
- 120,510.00
- 88.51%
92%
HEALTH INSURANCE
420.04
11696.81
-3,101.00
54.72%
92%
HEALTH INSURANCE- DEDUCTIBLE
0.00
0.00
- 320.00
0.00%
92%
PAYROLLTAXES
1,058.93
12,795.53
- 15,666.00
-81,68%
92%
BOOKS
1,116.29
19,451.11
- 29,000.00
-67.07%
92%
PERIODICALS
6.05
3,685.32
- 4,499.00
-81.91%
92%
VIDEOS
0.00
136.40
•1,434.00
-9.51%
92%
TELEPHONE
17.60
273.74
-420.00
65.18%
92%
POSTAGE
0,00
171.00
- 260,00
- 68.40%
92%
NEW EQUIPMENT
0.00
176.00
-4,189.00
-4.23%
92%
MAINTENANCEICONTRACTS
0.00
874.50
- 1,428.00
-61.24%
92%
SUPPLIESIPRINTING
0.00
1,309.91
- 2,080.00
-62.9B%
92%
PROMOTIONAL/PROGRAMSIADS
12.39
690.46
- 636.00
- 108.56%
92%
INSURANCE (WORKCOMPICONTENTSILIABILITY)
0.00
1,441,88
- 1,531,00
- 94.18%
92%
PROFESSIONAL FEES (AUDIT)
0.00
96.88
105.00
492.27%
92%
BOOKKEEPING /OVERDOES
346.54
3,584.04
- 3,800.00
- 94.32%
92%
CONT EDIMTGS /MLGE
18.75
254.41
- 444.00
- 57.30%
92%
BALES TAX
0.00
0.00
- 250.00
0.00%
92%
AUTOMATION SERVICES
1,053.00
11,583.00
•12,636.00
- 91.67%
92%
TOTAL EXPENDITURES
12,842.93
164,884.08
202,269,00
-81.52%
92%
UNRESERVED /DESIGNATED FOR WORKING CAPITAL.
- 11,527.41
140,291.42
100,866.00
- 139.09%
92%
5L6�)5
BALANCE SHEET
NOVEMBER 30, 2004
ASSETS
UTILITY PLANT - AT COST
- --LM K LAND - AWH f.9—
DEPRECIABLE UTILITY PLANT
TOTAL Lr"LITY PLANT
LESS ACCUMULATED DEPRECIATION
TOTAL ACCUMULATED DEPRECIATION
* * * * TOTAL * % * *
i,B76,337.49
96,759,759.96
(29,015,109j9e)
(29,015,109.98)
CONSTRUCTION IN PROGRESS
3p598,184.85
TOTAL CONSTRUCTION IN PROGRESS
3,598,184.85
wl
TOTAL UTILITY PLANT DEPREC VALUE
73,219,172.32
R-E-S-CUIETEDFFLMIDff—& ACCOUNTS
FUTURE EXPANSION & DEVELOPMENT
i,593,772.46
2003 REFUNDING FUND
2,795,4i5.S5
-104U-6 --rF?rE—REST -FA�YMEN2003---
1,5 -97, M-- -
TOTAL RESTRICTED FUNDS & ACCOUNTS
5,946,770.13
CURRENT & ACCRUED ASSETS
CASH IN BANK
2, 453, 340.64
ACCOUNTS RECEIVABLE
2,615,265.74
INVENTORIES
1,510,309.46
�
PREPAID INSURANCE
97,iO9,i5
CLEARING ACCOUNT
52,712.025
-TAX -TWEET-VAULE
69,246.25
TOTAL CURRENT & ACCRUED ASSETS
6,742,759.22
14
DEFERRED CHARGE
BOND DISCOUNT 2003
629,114.30
TOTAL DEFERRED CHARGE
629,114.30
TOTAL ASSETS
66,537.915-97
wl
}
NOERC30, 2004
I
*-TOTAL X* x w
MUNICIPAL EQUITY t LIABILITIES
"!_
"__-------
-- MUNICIPAL EQUITY _
-
MUNICIPAL EQUITY
-
- - -- -
43,367,136.98
T !•�
CONT'RIBUTED EQUITY '
5,665,640.36
!•
- -
- -
- - -- UNAPPROPRIATED RETAINED EARNINGS
843, 03.77
TOTAL MUNICIPAL EQUITY
_
49, 895, Bi0.S3
7 :!
LONG TERM LIABILITIES -NET OF
CURRENT MATURITIES
1!_
2001 B BONDS
2,725,000.00
BONDS
30,705,000.00
�:
'TOTAL LONG TERN TIAB ILI T I E8
-- 33, 430,000.00 - - --
I•I____
-__
CONSTR CONTRACTS & ACCTS PAY RETAIN
__ "__
ACCRUED EXPENSES - RETAIHA
ifl7,611.74
TOTAL CONSTRUCTION 6 ACCTS PAY Y
107,67i.74
,_ __"
1� J
- - CEJkhEHT S ACCRUED iIA I$- LITIES - -
ACCOUNTS PAYABLE
2,045,281.93
__""___ INTEREST ACCRUED.
"
707,922.76
.7
ACCTS PAYABLE TO
_
0. --
1f =j
ACCRUED VACATION PAYABLE
i88,8i8.93
ACCRUED MEDICAL FUND
-P'A
fS95,2i9.531
RCCRUEDi�ZS
1
ACCRUED SEVERANCE
27,990.47
CUSTOMER DEPOSITS
72,880.00
1
TOTAL CURRENT & ACCRUED LIAR
,• 3,iO4,334.10
1
I"5-
-- - -
-- - - --
- - - - -- - -- - --
1 P.i
,I
Z;
V • 1`
4.
SCATEMENT OF INCOME A EXPENSES
NOVEMBER 30, 2004
V �
PREVIOUS
CURRENT
BUDGETED
BUDGET
ANNUAL__
YEAR TO DATE
YEAR TO DATE
YEAR TO DATE
- DEVIATION
_
BUDGET
COKE STA'T'EMENT
OPERATING REVENUE
5AL£5 - ELEC'�RIC ENERGY
L8, 259, 494.65
L8,225,0i7.72
15,279,439_45
2,945,578.27
16,667,8"73_30
SALES FOR RES41 -E
503,533.00
278,082.20
458,350_00
(;8p, 267.80)
560,000_08
I
_ SALES - GAS _
8,855,773.92
8,696,946.21
7,357,878.94
1,339,067.27
8,026,485.15
TOTAL OPERATING REVENUE
7,695,806.57
27,200,046.13
23,095,668.3
4,104,377.74
_
25,194,358.45- - -�-
-�
OPERATING EXPENSES
PROM . OFERA7 O
1,$303�',�.61--
�313�7, 'IA,��,
6'�2 3-
742, 13.53
2,576, 88.53 -
- -�
PRODUCTION MAINTENANCE
380,471.09
254,756.12
244,300.55
(50,455.57)
266,500.00
PURCHASED POWER
9,551,746.95
10,824,387.01
6,416,904.00
(4,407,487.01)
71400,000.00
TRANSMISSION MAINTENANCE
209,965.38
5b.557:04
"7,333.60
(43,223,44)
'81000.00
ELECTRIC DISTRIBUTION OPERATION
399,716.82
343,825.i3
398,750.61
54,925.48
434,984.84_
F1ECl'EiIC�3ISTRIBIfTTON MAINTENA:JEE-
163,030.1
.,. 19.
- i���i.79
_50236.___.__
5i,o0$_6-0
PURCHASED GAS EXPENSE
7,762,990.45
6.890,666.14
5,733,$18.72
(1,156,847.42)
6,254,947.52
s(
GAS TRANSMISSION OPERATION
- -GAS
210.60
34,710_58
37,,354..61
6,644.03
40,749_00
a:
_
63, Bi9.99 - -
- -- - 71, 710.06 -
--
GAS DISTRIBUTION OPERATION!
-350, 449.00
397,992.20
412,887.92
14,093.72
449,534.10
OAS DISTRIBUTION MAINTENAtJCE
99,243.56
58,796.70
86,857.34
28,060.64
94,750.00
_
CUBT MER 41�;CiL1FITING &LPL C
307,495.15
_
296- i67.f5-
-
_309,_f67_.3_3_
--- 'r, 940. 1fl
1
ADMINISTRATIVE & GENERAL EXPENSES
1,306,208.93
1.337,562.92
1,700,685.02
363,122.10
1,855,225.27
_ DEPRECIATION
2,255,000.01
2,933,334.00
2,933,440.00
106.00
3,200,000.00
'si•I
IOTA: OPERATr ESE
-
OPERATING INCDIIE
2,07?,898.10
2.052,970.89
2,248,640.72
(195,669_83)
2,452,973.46
OTHER INCOME(
- OTHER MISC INCOME
121,445.46
121,414.72
82,503.00
38_,911.72
90,000.-00
-
�ECURIYY �IC1 -iTS
__9, R63..su
to, S3S.06 -
_.._
POLE RENTAL
1,649.00
1,736.50
.31 666.90
(1,930.30)
4,900.00
s;
OTHER NET
119,406.37
48,274.00
$5,002.00
(6,72 &.00)
60,$00.0$
INTERESfi INCOME'
,0a6.0�_- _._,ei;
MISC INCOME
147,667.9 6
6
6,046_97
573,496.69
89,550.28
625,610.00
GAIN ON DISPOSAL - ELECTRIC
1,034,065.66
.00
.00
.00
.00
GAINF'21NDISFi38At --GAS - -_ ___ -.___
..
MISC INCOME -GAS WELLS
5,285.09
.00
.00
.00
.00I
TOTAL OTHER INCOME
i,759;06i.55
892,595.64
790,754.59
101, 63£.08
862,610.00
;;f
OTHER EXPENSES
;xr
MISC E%PEM5E5
- - --
120,212.27
51,854.48
.00
(51,854.48)
.00
3i7TEREST- EXPENSE
2I',�, 588":54
3 00.T�'f�Z� -3';
(�i2, 43{T8ff___
- C 08; 075_ 49T -
- -._1- 191- ;7i3:62-- -
--u,
TOTAL OTHER EXPENSES
339,840.86
i,252,373.76
1.092,443.88
(159,929.88)
1,191,7i3.62
is
-- C`ORTR2N3TTIINrTa_c TTY---
.009. 1p
�
'TOTAL CONTRIBUTION TO CITY
808,900.00
850,150.00
849,780.90
(369.10)
927,000.00"''r
R1'�'�E�ATYIZGTNCOfiE
610, 4.6
1,2(79,9 8.12
6,151,470.19)
(:,8,467.937
(1,56,103.627
ti!
:T INCA]?fE _
2,64$,258.79
843,032.77
1,047,370.33
(254,137.76)
1,196,869.8;4
�I
..
V �
11
11
Ordinance No. 04 -398
Publication No.
AN ORDINANCE SETTING CITY OF HUTCHINSON 2005 FEE SCHEDULE
WHEREAS, the City of Hutchinson is empowered by previously passed ordinances to impose fees for
various services, products, and licenses, and,
WHEREAS, based upon the recommendation of costs for providing these services, products and licenses
for various city departments,
NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
THAT THE FOLLOWING FEE SCHEDULE IS HEREBY ADOPTED
Adopted by the City Council this 1 Vh day of January, 2005
Attest:
Gary D. Plotz, City Administrator
Steven W. Cook, Mayor
City of I-Tutchinson
2005 Building Permit Fee Schedule
Fixed Fee Permit Schedule
IF -(-,-C--T Y —P c � —1
iS-c Amount I
-Note
I & 2 Family Residential Reroofing
S30-00
Plus Surcharge fee
I & 2 Fanaily Residential Residing
$30.00_
Elus surcharge fee
I & 2 Family Residential Window
$1,000,000 to $2,000,000
Valuation - $1,000,000 X 0004 + $500.00
$2,000,000 to $3,000,000
$30,00
plus surcharge fee
Replacement
$4,000,000 to $5,000,000
Valuation - S4,000,000 X.0001 -4 $1,400.00
Manufactured (Mobile) Horne install
$100.00
plus surcharge fee and $30.00 excavation (includes gas
inspection
Deck Permit
$30.00
Plus surcharge fee
Utility Sheds
$30.00
PIUS Surchar ge flee
Excavation /Temporary Permit
$30.00
plus surcharge fee
Per square foot with a inininiuni fee of $30.00, plus surcharge
Sign. Perinit
$0-30
fee and excavation perinit fee if a ground sign
Sandwich Baord Sign Porrnit
$15.00
per ear
per permit, 3 permits per calendar year allowed per propet-ty-
Portable/Teniporary Sign Permit
$25.00
$20000 deposit to be refunded if sign is removed within
seven days of the pernlit date.
for any structure plus surcharge fee and excavation permit
Moving Pori-nit
$100.00
fee, if applicable
plus excavation permit The and surcharge fee- Also a se.
deposit check ol-$50.00/day for the first 10 (lays and
Demolition permit
$50.00
S100-00/day thereafter up to ainaximuni of 30 days. GAS
TANK REMOVAL IS INCLUDED UNDER DEMOLITION
PERMITS.
Curb Cut, Driveway Apron, and Hard
$X00
plus surcharge fee
Surfacing Driveway Permit
Fence Pennit
$30.00
phis suTchargc fee
Finish Basement
$60.00
plus surcharge fee
State Surcharp_e Fee Schedule
Page I of 29
Pennits with Fixed Fees 1 $0.50 Isurcharge
(mobile home, demolition, fence, sign, moving, excavation, curb cut, residential rcroof, residential reside, residential
windo replacement, (leeks, (ITiveway, and sheds)
Valuation Up to $ 1,000,000
mil (.0005) X Valutions
$1,000,000 to $2,000,000
Valuation - $1,000,000 X 0004 + $500.00
$2,000,000 to $3,000,000
Valuation - $2,000,000 X 0003 + $900.00
$3,000,000 to $4,000,000
Valuation - $3,000,000 X,0002 + $1,200,00
$4,000,000 to $5,000,000
Valuation - S4,000,000 X.0001 -4 $1,400.00
$5,000,000 and over
Valuation - $5,000,000 X 0005 + $1,500.00
Page I of 29
City of Hutchinson
2005 Building Permit Fee Schedule
Miscellaneous Fee Schedule
Fee Type
Fec Art,ountl
> Notes'.-,,'
Rental Complaint inspection
N/C
-.
Provided 11 Mon of n receipt written and signed complaint letter
to the City Fire Chief
Construction Water
see Water Du arhnent construction water Policy f'or lees
Existing Home Inspection (FMHA)
$50 -00
Assessments
require assessment search - confirm with Engineering
De artment
Parkland Dedication
see agreement between MC.PA, City of Hutchinson, and
Hutchinson Utilities
Other inspections and Fees*
$47,00
Inspections outside of normal
business hours (minimum charge
two hours)
Relnspection lees assessed under
provision of Section 108.8
.inspections for which no fee is
specifically indicated ( minimmn
charge - one- halfhour)
Additional plan review required by
changes, additions, or revisions
to approved plans (mininiam
charge - one -half hour)
*Or the total hourly costs of the jurisicati on, whichever is the greatest- The cost shall include supervision,
overhead, equipment, hourly wages, and fringe benefits of the employees involved.
Fire Sprinker Systern Permit Fee Schedule
1 +'ce Type t ce Ainriunt Note t `'M ^„
New or Additional Fire Sprinkler Fee is equal to 1'% (.O1) of the total fire sprinkler contract
Systems amount, plus a state surcharge of $.50
11
Plan Review Fee Schedule
Plan Review is 65% of the Building Permit Fcc
H Fe 11111 Pugs 2 of 29
City of Hat.ehinson
2005 Building Permit Fee Schedule
Plumbing Permit Fee Schedule
Fee Type
Fee Amount
Water and/or Sewer and/or Gas
Connection Fee (for inspection)
$100.00
each or $200.00 maximum, plus surcharge fee
Waste & Vent Underground Rough in
Air & Manometer Test
S50-00
each or $100.00 maximum
Construction Water
Single /Two Family Residence
$50.00
All Other Construction
$100.00
Commercial Plumbing
Valuation S X 1 %= fee
Water Meter Fees
As per cast set by Water lie iajiment plus surcharge fee
Gas Conversion Connection (switch
rum fuel oil to nalural as
$10000
plus surcharge fee
Gas Appliance Replacement
$30.00
plus surcharge fee
Mechanical Fee
$30.00
or Valuation $ X I %, whichever is greater
SA.0 (Sewer Access Charges)
Applicable to parcels annexed after January 1, 1993, Confirm
amount with City engineering Department
WAC (Water Access Charges)
Applicable to parcels annexed after January 1, 1993, Confirm
amount with City .Engineering Department
Sewer /Water Hookup & Access Fee
Applicable to parcels not previously assessed, confirm w
City Engineering Department
9
lr: r.•u..rla Page. 3 of 29 G-
City of Hutchinson
2005 Building Permit Fee Schedule
May 1999 State Square Feet Construction Valuation (Evaluated Annually)
I'ryp("
va 1� ti 11
[W, ation
E=
Dwellings
—%I/
$23.50
Main Floor
$63-55
uare root
/s care loot
Second Floor
$31.77
Is
/square foot
foot
Slab on Grade
-�—Iwsuments
$63,55
quart, loot
/square loot
/square
$2,001 - $25,000
$69,25
fraction thereof to and including $25,000
Finished
$21.62
for the first $25,000 plus $10.10 for each additional $1,000 or
Crawl Space
$9-00_
/ScUaTe foot
Semi FinishiW
---Fnfinl,;Iicd
$17-24
/square foot
$50,001 - $100,000
$12-96
/square loot
Firt—T,laceValuation
.......
Masomy
$6,000,00
fi-action thereof to and including $500,000
0- Clearance
$4,000.00
for the firs't. $500,000 plus $4.75 for each additional $1,000 or
Porches
$3,233.75
fi-action thereof to and including $1,000,000
3 Season Porch
$43,84
/square foot
4 Season Porch
$59,10
/square foot
Screened Porch
$28-25
/square foot
rages
17-88
Garage (allache4)
6
$19-35
/square foot
Garage (de-lached)
$15,80
L/S�-fbot
Gazebo
$28,25
/s SuaTe foot
Construction Value
Permit —Fees
1 1 .2 - - -- T
Notes, 77
$1-$500
$23.50
for the first $500 plus $3.05 for each additional $100 or
$501 - $2,000
$23.50
fraction thereof to and including $2,000
for the first $2,000 plus $14-00 for each additional $ 1,000 or
$2,001 - $25,000
$69,25
fraction thereof to and including $25,000
for the first $25,000 plus $10.10 for each additional $1,000 or
$25,001 - $50,000
$391.25
fraction thereof to and including $50,000
for the first $50,000 plus $700 for each additional $1,000 or
$50,001 - $100,000
643.75
fi-action thereof to and including $100,000
for the first $ 100,000 plus $5,60 for each additional $1,000 or
$100,001 - $500,000
S993,75
fi-action thereof to and including $500,000
for the firs't. $500,000 plus $4.75 for each additional $1,000 or
$500,001 - $1,000,()00
$3,233.75
fi-action thereof to and including $1,000,000
for the first $1,000,000 plus $3.15 for each additional $1,000 T
$1,000,001 an
$5,60875
oT fi-artion thereof
RNALTY
Double the Permit Fee - per City Administrator's memo of 5-
FEE
17-88
H kd,
Page 4 of 29
City of Hutchinson
Compost /Transfer Facility
2005 Cate Fee Schedule
Fee Type, I
Fee AmtlYiut?; `'
McLeod County Rusidcnl Leaves, Grass Clippings,'and
Brush (under 6" in diameter - ID required and
bags emptied)
no charge
Conuncreial Leaves and Grass Clippings (bio- cwp/paper
bag - no plastic:)
$10.00
per ton
Commercial Leaves and Grass Clippings (plastic*)
$20.00
per inn
Commercial Brush (under 6 "in diameter)
$14.00
per ton
Logs (6" diameter or greater)
$24.00
per ton
Pallets and Crates
$34.00
per ton
Stumps
$75.00
per ton
Stump Chips
$5.00
per ton
Clean Wood
$10.00
perton
Mixed Residenhal/Commercial Farad Residuals
$40.00
per ion
Concrete
$5.00
per ton
Asphalt
$5.00
per ton
Plastic determination is at the discretion of the monitor and
determiner) on a per load basis.
H. Feu.xh
Policy 2221p1
0
LJ
ff. F.11,
City of Mitchinson
2005 Engineering Fee Schedule
Fee Type I� '. Fee Amount 2003 Fee
Assessment Scarch l $20.66 leach $20.(10
City of Hutchinson
2005 Event Center Fee Schedule
Room Rates
1 LOT m Type
Fee Amourit-4,<: � L
Great Room (seating up to 525 dinner or 1,100 theatre)
Monday - Thursday
$300.00
Friday, Saturday, Holidays
$475.00
1,Security *
Sunday
$325,00
I,CD Projector 1100 Lumen
Half Great Rnorn (seating up to 250 dinner or 550 theatre)
Monday - "Ilursday
IS 165.00
Linen
17riday, Saturday, Holidays
$250.o0
Front/Rcar'1'russ Screen 9X12
Sunday
$175.00
White Board/Stand 3X4
Quarter Great Room (seating up to 100 dinner or 125 theatre)
Monday, - Thursday
$90.00
$48.00
Friday, Saturday, Holidays
$135.00
$10.00
Sunday
$100.00
$35.00
Meeting Room
co.Cfcc (nun - caterers events)
$15.00
A (seating for 40)
$20.00
/hour (2 hour minimum)
B (seating fisr 30)
$20.00
/hour (2 hour minimum)
C (seating fir 35)
$20.00
/hour (2 hour minimum)
Program Room
`tripod Scrccn 8'
$8.00
AA (seating for 40)
$20.00
/hour (2 hour minimum)
RR (seating for 30)
$20,00
/hour (2 hour minimum)
CC" (veatint; for 15)
$20.00
/hour (2 hour minimum)
DD (scaling for 15)
$20.00
/hour (2 hour minimum)
Kitchen Pec
$75.00
$20.00
Other Rates
L�J
0
1're'1 ype ;,
1"ce, Amount
I cc Ty e .
1 ee :4mount +i` '.
LCD Projector 3500 Lumen
$300.00
/day
1,Security *
$3500
/hour /officer
I,CD Projector 1100 Lumen
SIOO.00
/day
Linen
$1.00
/linen
Front/Rcar'1'russ Screen 9X12
$83.00/$117.00
/day
White Board/Stand 3X4
$11.00
/day
Wireless Microphone
$48.00
/day
Coffee (non catered events)
$10.00
for 30 cups
Podium with Microphone
$35.00
/day
co.Cfcc (nun - caterers events)
$15.00
for 50 cups
TV & VCR
$30.00
/day
Cassettc/CD Player
$15.00
/hour
Ovcnccad Projector
$27.00
/day
`tripod Scrccn 8'
$8.00
/day
Slide Projector
$27.00
/day
Tripod Screen Ci
$6.00
/day
Piano
$25.00
/day
Backdrop (40'rnax)
$5.00
/day /line
VCR
$20.00
/day
Draper Easels
$5.00
/day
H�Frec.dr
Security: for events with alcohol, we require at least one Hutchinson police officer on duty from the time the bar
opens until it closes at the end of the event (minimum of 4 hours). For groups of 250 or more, a second officer is
Wuired for the finaM hours of the event. Please refer to "Rental Policy"
C1
1]
City of Hutchinson
2005 Evergreen Reservation Fee Schedule
l +'ee'Ty ie 1
Fee A'mnti'�i
Dining Room
$50.00
Kitchenette
$10.00
Carpeted Room
$20.00
After Hours Open or Lock -up
$20.00
Damagc Dc )osit*
$25.00
* Separate check to be returned when keys arc returned
and if rooms are cleaned -up and no damage has
occurred
r�
�J
`J
0
0
0
Policy 2,22(n)
City of Hutchinson
2005 Fire Department Fee Schedule
FCC T , Ype
FCC
Fee Xim oxmt
(First Tloirr�
Fee Amount
(Second Hour
V�e,Aiiiount�
Dc-Con Trailer
$100.00
n/a
Plus material used and /or clean-up
Engine
$7500
$50.00
n/a
Grass Unit
$100,00
$50.00
n/a
TIERT (Ha-z-MatTrI.)
$50.00
n/a
Phis material and/or equipment used
IC / Firefighters
$200-00
11/a
11/a
MERC (Command TrI-)
$5000
n/a
Plus material and/or equipment used
Platform Truck
$250,00
$125.00
n/a
Rescue
$65,00
$40.00
In/a
Tanker
$135.00
$70.00
1 n/a
FCC
e il
"Wlit
License Dates
N
[77�
Fireworks
Fireworks Only Business
January I -
License fee is nonrefundable, cannot
$350.00
& Tent Sales
December 31
be prorated, and cannot be waived
January 1 -
License lec is nonrefundable, emnot
Other Retailers
$100.00
December 31
be prorated, and cannot be waived
* NOTF: transient merchant's roust obtain afireworks license and a transient merchant license.
HF,,,sh
City of Hutchinson
2005 HRA Fee Schedule
Pation Kequcst Procetising Fee $100.00
H «sIh
11
C1
City of Hutchinson
Improvement Project Expense Rates
2005 Fee Schedule
New Development: The City retains the right to approve which projects will. be completed ul
Municipal FinanciaLbased onuidelines aE=ved hZ the City Council,
Minimum rate, including all items noted with an asterisk (*), Projects utilizing more City serve
be charged based on the rates noted above. Hutchinson HRA may wave the I % "Housing Nei
based on the inclusion in the project of low-income housing.
City retains the right to engage a consultant to complete a portion of the Engineering and Project Administration.
Developer shall have the Preliminary & Final Plat approvcd prior to work coninie acing on final design.
ncial assurance/bonding may be required for improvements being, completed by private developers.
Devel er shall meet all design standards and financial surety reauirements of the Citv-
Review of site and grading plans and/or plans and spevifications
3.0%
Design review*
prepared by Developer, or pre-engineering of reconstruction projects.
15%
6.0l%
Final Design
Cost to complete plans and specifications in-house.
Construction
Includes on-site and off -site services. Private developers must provide
survey control and may complete this work with a consultant approved
MEWWO�
6.0%
Review and Staking
by the C4 and pay these costs directly,
Preliminary
Plan review and development, Subdivision and/or Development
1.0%
Development*
Agreements, etc..
Contract
Assessment Roll preparation, MN Statute 429 and contract
2 . 01/1,6
Administration
administration and review
7%
Comprehensive
G IS system mapping and database updating, comprehensive
1.5%
Planning*
in ftastructure planning
1.5%
Testing Services
For city completed testing services
Funding for HRA program for supporting Eous ing needs—w–ili—in M—e
Mousing Needs
community. The HR Board may waive this fee on projects meeting
HRA Housing goals. Not applied to reconstruction or trunk utility
1.0%
Fund*
improvements.
1.0%
Financial Services
Bond administration, property assessment input
3%
Title review, Dove] opment/Subdi vision Agreement development and
1.0%
Legal Services
review, band/fiscal review
1.0%
Fiscal
Capitalized irlieresL
10
Redevelopment/Newly
Annexed
(Does not include the "Housing Needs Fund".)
New Development: The City retains the right to approve which projects will. be completed ul
Municipal FinanciaLbased onuidelines aE=ved hZ the City Council,
Minimum rate, including all items noted with an asterisk (*), Projects utilizing more City serve
be charged based on the rates noted above. Hutchinson HRA may wave the I % "Housing Nei
based on the inclusion in the project of low-income housing.
City retains the right to engage a consultant to complete a portion of the Engineering and Project Administration.
Developer shall have the Preliminary & Final Plat approvcd prior to work coninie acing on final design.
ncial assurance/bonding may be required for improvements being, completed by private developers.
Devel er shall meet all design standards and financial surety reauirements of the Citv-
0
E
[I
1-1
H.F.s
Policy 2.22(hXl)
City of Hutchinson
2005 Licenses and Permits Fee Schedule
s
, ��
j�cus�"
il�y 0
Carnival (refundable deposit)
$500.00
Permit It
Dance Peunit
Gambling Licenses
Bingo License
$100.00
January I - December 31
Gambling Devices
$100.00
January I -December 31
Gambling Short Tenn
$25-00
Short Term
Gambling License Investigation
$100.00
One Time
Garbage and Refuse Haulers
Coaunercial
$100.00
January I - December 31
Residential
$100.00
January I - December 31
Recycling
$50,00
January 1 - December 31
Re-cycling (short term)
$25,00
Per Day
Massage Services
$150-00
January 1 - December 31
Motorized Golf Cart Permit
$5,00
January 1 - December 31
Notary Fee
$1.00
Per Notarized Item
Parade Permit
$25.00
Short Term
Peddler/Solicitc)r/'I'r,,insient Merchant Permit
$100.00
Per License
Popcorn Stand Permit
$50.00
Public Auction Permit
$25.00
Pawn Shops and Precious Metal Dealers
$100.00
January 1 - December 31
Public Property Use
No Alcohol Use
$500.00
Alcohol Use
$1,000.00
Second Hand Goods Dealers
$100,00
January 1 - December 31
Tattoo License
$150.00
January I - December 31
Taxi Cab License (per cab)
$3.00
January I - December 31
Tobacco License
$150,00
January I - December 31
Policy 222(h)(2)
City of Hutchinson
2005 Liquor License Fee Schedule
0
I. 1Cf11 Se/ Iieri> tnit' �I9y�p (p';Tfry,, ". ",.,v,,,i; :�ay. �;
i1.C,CAIIIbnllt'
i. il' CnSC" �df CS", v�w�l•;;,
�. ����inr- „ °,.;PIA�E���^q;; ^,,r��
Club Liquor License
Under 200 Members
April 1 - March 31
201 - 500 Members
April 1 -March 31
501 - IODU Members
April 1 March 31
1001 - 2000 Members
R$2,OOO.00
April I - March 31
2001 - 4000 Members
April I - March 31
4001 - 6000 Members
April 1 - March 31
Over 6000 Members
April 1 - March 31
Bottle Club (Set -Up)
$75.00 1
April I - March 31
Wine License
Apnl 1 March 31
On -Sale hrtoxicating Malt Liquor & Wine License
April 1 - March 31
On -Sale Intoxicating Liquor License
P$3,500.00
April I - March 31
Pro -Rate: Ref nd e
On -Sale Sunday Intoxicating Liquor License
April 1 - March 31
Off Sale Non - Intoxicating Malt Liquor License
May 1 - April 31
Nonrefundable
On -Sale Non - Intoxicating Malt Liquor License
$400.00
May 1 - April 31
Nonrefundable
On -Sale Non- lntoxicating Malt Liquor License
$100.00
Short Term
On -Sale intoxicating Sunday Temporary License
$75.00
One Day
Temporary Liquor License
$25.00
Per Day / $50.00 Minimum
Intoxicating Liquor Investigations
$350.00
Non - Intoxicating Liquor Investigations
$100.00
H.Fc+1G
0
r 1
LJ
City of Hutchinson
2004 Alapping and Printing Service Fee Schedule
Manuals /Books
,'' s,r „i:, nl,j <;�,
,i:�;,..,;'tFee °•Axiiount�
ensive Plan (per book)
M
$25,00
/each
$15.00
/each
th Foldouts (4 hooks)*
$75.00
/each
Web Copy*
Free
/each
Manual: Subdivision Ordinance
$20.00
/each
Manual: Zoning
$20.00
/each
Manual: Zoning /Shoreland /Subdivision
$40.00
/each
Manual: Joint Planning Area Zoning
$20.00
/each
Subdivision Agreements
$1.00
per page
New version is dramatically larger with significant color pages and foldouts
(actual cost to copy is app. $100). People may also copy off the Web with no City
charge or get a copy on CD for a nominal fee.
Printing Chartres
aration
Specialty Map Preparation* $27.50
*Map printing at charges noted above
* 1 hour mininmm, 1/4 hour increments thereafter
*Must be approved by IT Director
Il:Fca.rl�
hour
5(,bj
Fe ; Ain' �, 't%%��%
2004
8 1/2” X 11" (Black & White)
$0.25
per page
$08
1/2" X 11" (Color)
$1.50
per page
jFee
$1Legal
or Tabloid Size (Black & White)
$1.00
per page
$1Legal
or Tabloid Size (Color)
$3.00
per page
$3.
18" X 24" (Black & White)
$L50
per page
$1.65
18" X 24" (Color)
$4.50
per page
$4.95
24" X 36" (Black & White)
$100
per page
$3.30
24" X 36" (Color) (small city zoning map)
$9.00
per page
$9.90
36" X 36" (Black & White)
$4.50
per page
36" X 36" (Color)
$14.00
per page
36" X 48" (Black & White)
$6.00
per page
$6.60
36" X 48" (Color)
$18.00
per page
$19.80
Roll Paper printing
$1.50
per sq foot
$1.50
aration
Specialty Map Preparation* $27.50
*Map printing at charges noted above
* 1 hour mininmm, 1/4 hour increments thereafter
*Must be approved by IT Director
Il:Fca.rl�
hour
5(,bj
Urt %o Iibto,Prints. color , ,
P ( )�
�"� ry -' Fee AnipdS
;IL„ "' >� c , �
8 1/2" X 11^
$5.00
Legal or Tabloid
$9.00
18" X 24"
$20.00
24" X 36"
$30.00
36" X 36"
$40.00
36" X 48"
$50.00
' ......
Orthophoto
$550.00
sq mile
Minimum charge $550
Contours
$550.00
sq mile
Minimum charge $550
Planimetrics
$250.00
sq mile
Minimum charge $250
Purchase a cominbation of all three data sets. for $1350 1,s mile not to exceed a maximum char e o
S erial Mapping requests =Data Price +$50 1hr
All data is provided in Arcview $hu e File ormat on u CD
An additional $50 charge, will be applied to digital data converted to a.dxfformatfor CAD systems
City reserves the right to waive fees by Council direction for other governmental
nizations. Commercial -type printing of private, non -city materials (Le. building
S, site drawing, etc_), or map preparation, for private use is not allowed.
H.�Frtp.Ffr
0
0
City of Hutchinson
2005 Planning and Land Use Fee Schedule
Tee
."'7
2003 Fee
nVariances
$175010
Plus recording
$150.00
fees
onditional U
Conditional itional Use Permits
$175.00
Plus recording
.$150,00
ees
f
Rezoning
$175.00
$150.00
Vacation of street, alley, or easement
$175-00
Plus recording
$150-00
Lees
Plus recording,
Lot Splits (Single and Two Family)
$75-00
administrative,
$50.00
and legal fees
Plus recording,
Lot Splits (Multiple Family, Conmiercial, industrial )
$125,00
administrative,
$100.00
and legal fees
Planned Unit Developmerit
--
$175,00
Plus recording
$150.00
fees
Platting
$175,00
Plus $10.00 per lot
$150.00
and recording fees
(plus $5,00 per lot)
Annexation
Determined by State
per State
Planning Agency
Notes: A typical application for variances or
conditional use permits cost the City between $230
and $275. This amount includes public hearing
publication, preparation of maps, public notice
mailing lists, agenda preparation, meeting time,
discussions with the land owner, Site Visits, filing
fees for the County, etc.
5b)�
City of Hutchinson
2005 Police Department Fee Schedule
11: Ferf�U
2004 Fee
$3.
0
r- -I
L _j
0
Fie-'AMI'1'4nh
Alarm Monitoring Fee
Residential
$12.00
/per month
Commercial
$12.00
/per month
.Industrial
$12.00
/per month
Animal License Tag (Dog/Cat)
$7.00
Animal Licenses Late Fee
$7.00
Animal Impound
$40.00
Animal Maintenance/Kennel Fee
$10.00
/a day
Drivers License Verification Printout
$5.00
Motor Vehicle License Verification Printout
$5,00
Vehicle Impound Storage
$10-00
/a day
Court Ordered Breath Tests
$10-00
/a week
Finger Printing
$10.00
Police Report Copies
$10.00
,Police Service of Papers
$25.00
11: Ferf�U
2004 Fee
$3.
0
r- -I
L _j
0
•
•
City of Hutchinson Policy 2.28(a)
Parks, Recreation & Community Eduction
2005 Fee Schedule
Youth Sports /Activities
Sports %Activity
2004 Fee
Adaptive Recreation
$3.00
per session
T- Ball/Baseball (Kindegarten- Second Grades)
$30.00
14 sessions
Girls Softball (First - Fourth Grades)
$30.00
14 sessions
Baseball (Second - Fifth Grades)
$30.00
14 sessions
Football
Flag
$20.00
7 sessions
Tackle
$35.00
14 sessions
Rec Soccer (Indoor /Outdoor)
$20.00
6 sessions
Girls Volleyball
$25.00
6 sessions
$20.00
Gymnastics (Ages 4 - 15)
$25.00
8 sessions
Figure Skating 2004 -2005 Season
Tots -Delta
$48.00
14 sessions
$45.00
Sunday Practice
$60.00
14 sessions
$55.00
Open Skating Pass
Students /Seniors
$35.00
$30.00
Adults
$45.00
$40.00
Families
$65.00
$60.00
Open Skating
Sunday
$2.00
per youth per day
Non - School Days
$3.00
per adult per day
School Days
$2.00
per adult per day
School Days
$3.00
per family per day
Family Hour
$3.00
per adults
Family Hour
$5.00
per family
Swimming Lessons
$30.00
10 lessons
Open Swim
$3.00
per person per day
Open Swim Family Hour
$6.00
per family
Swim Package
$25.00
10 swims
Swim Package
$30.00
senior citizen
Household Swim Package
1 member
$40.00
2 members
$50.00
3 members
$60.00
4 members
$70.00
5 members
$80.00
6 members
$90.00
7 members
$100.00
N:Fca
Page 22 of 29
City of Hutchinson Policy 2.28(a)
.l'ar'ks, Recreation & Community Eduction
2005 Tee Schedule
Adult Sports
Sjiur,t``s /Ac' livid ;;,tz? ",.,o +'a,:;,.;'; °q;r;;, ",'auw
Tcc'Amnunt >W
2004 Fee
Men's Basketball
$10.00
per game per team
$9.00
Adult Touch Football
$10.00
per game per team
$9.00
Slowpitch Softball (Umpired Leagues)
$10.00
per game per team
$9.00
Volleyball
Co -Rec
$10.00
per match per team
$9.00
Men's
$10.00
per match per team
$9.00
Sand
$35.00
per team 10 matches
$35.00
Women's
$9,00
per match per team
Open Basketball
$2.00
per person
$1 or $2
Open Hockey
$5.00
per person per day
$100
H.•F.c
Page 23 of 29
E
�1
5(4��
City of Hutchinson
Parks, Recreation & Community Eduction
2005 Fee Schedule
Other Fees
I . a
$,10.00 14 table minimum
Policy 2.28{ a)
erg
Page 24 of 29
I=
�lper
field per day
1 0.0
leach additional day
"I"'XIIII
I MI t I
Page 24 of 29
I=
�lper
field per day
I MI t I
Page 24 of 29
I=
PUBLIC WORKS - 2005 Rate Changes
MMMENAMM
SAC 'Sewer Availability Charge)
$ 1,011100
$ 1,160.00
$ 1,255.00
$ 1,415.00
SAC unit
12,76%
Per study, ENR (730&16782Z) = 7.76 % +5% through 2012
WAC (Water Avadlability Charge)
I
$ 820.00
1
$ MOM
$ 955.00
$ 1,075.00
SAC unit
12.76%
P study, E (73DW6782Z) = 7.76 % +5% through 2012
Assessment Search
$ 17.501$
20.00
$ 20.001$
MOO
a
0 fm
$15fmm1991-97,$17.50 from 1998-2002. Includes tax ($18.78-Oaxl
GABUDGETA2005 Rate Changes
0
City of Hutchinson
2005 Utilities Fee Schedule
Water Rates
e
Over 200
2004 Pee
Base Charge
Per Water Dieter
$5.25
Usage (Residential,
Retail Commercial,
Industrial)
To 150,000 Gallons Per Month
$2.00
$1.79
151,001 to 3,000,000 Gallons Per Month
$1.25
$1.03
Over 3,000,000 Gallons Per Month
$0.90
$0.74
Sewer Charges
Bed
Over 200
0.4311b
T ,DN
Over 45
1. 811b
S Solids
Over 300
0.3211b
Garbage Rates - Monthly
Tax 9.75% on charges for garbage excludes county tax
2004 Fee
Standard Service Monthly Date $17.97 $25.12 $34.35 $17.30/$24.18!$33.06
x.Fxh Page 25 of 29
City of Hutchinson
2005 Utilities Tee Schedule
With Weekly Valet Service
$25.56
$32.71
$41.93
Senior Citizens Rate:
Every Other Week Standard Service
$13.51
Every Other Week Valet Service
(with income gualfcation)
$19.70
Senior Citizen Reduced Rate
$2.50
Senior Citizen Reduced Rate with Valet
$9.80
Senior Citizen Reduced Rate with Bi Weekly Valet
$6.15
N.• Fm 0
Pagl1of29
$24.601$31.481$40.36
$13.00
$18.96
r�
F -1
L__J
1�1L
HFn ah
City of Hutchinson
2005 Bulk Water Purchase Fee Schedule*
I 'Y
�F
Deposit for Key Rental
$40.00
Month or Partial Month Key Rental Fee
$40.00
Lost or Non-Returned Key
1 year charge
Per Load Fee - South Park, Filled by City Staff
$15.00
LpeT Load Fee - 2 Load./Day Max, hydrant Fills
1 $20.00
* Relates to policy 2.18
Policy 2.22(e)
City of Hutchinson
2005 Plumbing Permit Water Meter Fee Sebedule
M
00o'FccAnloiiilt.
21)05'Fee,`AtnifuiiY,''
2009 Fee
3/4" X 5 /8"
$115-00
$120.00
$120,00
1"
$200.00
$205.00
$205.00
11/2"
$435.00
$435.00
2"
$575.00
$575.00
2" Compound
$1,340.00
$1,445.00
$1,445.00
2" Turbo
$685.00
$745.00
$745.00
3" Compound
$1,710.00
$1,925.00
$1,925.00
3" Turbo
$955.00
$1,063.00
$1,063.00
4" Compound
$2,780.00
$2,960.00
$2,960.00
4" Turbo
$1,790.00
$2,140.00
$2,140.00
6" Compound
$41980.00
$5,300.00
$5,300.00
6" Turbo
$3,140.00
$3,350.00
$3,350.00
* All meters provided with connections or flanges.
* Water Department staff will approve / disapprove, or require
the application of turbo or compound meters
If F.0
Policy 2.22(ax3)
LJ
0
11
0
Policy 2.17
City of Hutchinson
2005 Water Turn -On Fee Schedule
H.•v�w ✓4
_5�s) I
Ordinance No. 04 -0399
Publication No.
SECTION 30.34 SALARIES OF MAYOR AND COUNCIL MEMBERS
Salaries of the Mayor and Council Members are hereby fixed as follows, which amounts are deemed
reasonable:
(1) The monthly salary of the Mayor shall be $687,23.
(2) The monthly salary of each Council Member shall be $439.90.
(3) The Mayor shall be allowed as additional compensation the sum of $60.00 as a per diem
payment for each half day meeting, defined as a meeting lasting three hours or less in length,
and $90.00 as a per diem payment for each full day meeting, defined as a meeting lasting in
excess of three hours, attended by the Mayor on behalf of the City of Hutchinson. The per
diem allowance shall not be paid for City Council meetings and regular Board meetings and
shall be limited to a total per diem payment of $4,980.00 per year.
(4) The salaries provided for herein shall be effective January 1, 2005.
Adopted by the City Council this 110' day of January, 2005.
AMU
Gary D. Plotz, City Administrator
Steven W. Cook, Mayor
-51
1]
RESOLUTION NO. 12603
CITY OF HUTCHINSON
RESOLUTION FOR PURCHASE
The Hutchinson City Council authorizes the purchase of the following:
ITEM
COST
PURPOSE
DEPT.
BUDGET
VENDOR
Bags
Salt/Sand/signs
$18,718
$16,572
Resale of product
Maintenance materials
Compost
Street
Yes
Yes
Super Group Packaging
McLeod County Hwy
We following items were authorized due to an emergency need:
ITEM I COST I PURPOSE I DEPT. I BUDGET I VENDOR
Date Approved:
*Motion Made By:
Seconded By:
11, 2005
Resolution submitted for Council action
by: Ken Merrill, Finance Director
-DLb
Hutchinson City Center
111 Hassan Street 56
Hutchinson, MN 55350.2522
320. 587- Wifflax 320- 234 -4240
M. E M. O R A N D U I M.
TO: Mayor and City Council
FROM: John P. Rodeberg, Director of Public Works
RE: Consideration of Resolutions for Downtown Streetscape Public Nearing
DATE: January 6, 2005
Attached you will find copies of the two required resolutions to set the Public Hearing for the Downtown
Streetscape Improvements, and a copy of the PowerPoint presentation prepared for the public meetings.
We have had several of these public meetings with the affected property owners, the most recent being
Tuesday, January 4`h. Based on these meetings, and feedback received from property owners, staff and
Council members, we are proposing to present the following at the Public Hearing:
Current policy and ordinance requires downtown properties to pay 100% of sidewalk maintenance and
upkeep costs, and 100% of costs to install lighting beyond the standard levels currently in place. The
City is responsible to maintain or replace existing streetlights.
There were three options included in the SEH report, each includes varying levels of improvements.
Most discussion has focused on the cheapest option (Option C) originally, but a survey of over 20 of
the 84 properties included in the project area indicate a preference for Option A (the most extensive
and expensive). At a minimum there appears to be a desire to include at least some of the
enhancements proposed in the middle option (Option B). In order to balance these desires and
budgetary constraints, we will be presenting data based on a modified Option B proposal. We will.
proceed based on the action of the Council on January 250i.
From the beginning of the project, we have based the proposed assessment on a 200/6 assessment to all
non -City of Hutchinson property. This is based on MN Statute 429 (minimum assessment)
requirements, and consideration of balancing current ordinancelpolicy issues (downtown property
paying for all sidewalk and improved lighting) and extended city-wide benefits (land value and
aesthetic enhancement, improved public safety, added lighting, etc.). We have always noted that the
City Council has the option to increase the proposed assessment amount up to the time of the Public
Hearing, and have clearly expressed that the costs are preliminary estimates only, and not final costs.
EDA Director Miles Seppelt has been leading this effort, which has had strong support from the EDA,
Chamber of Commerce and Downtown Association. Results of surveys completed to date by Miles and
a Ridgewater College student indicate a strong majority support for the project, although there also
some property owners with significant concerns and objections.
We recommend approval of the two attached resolutions setting the Public Hearing for Tuesday,
January 2511' at 6 p.m.
Primed nn recycled paper,
RESOLUTION NO. 12605
RESOLUTION ORDERING PREPARATION OF REPORT ON IMPROVEMENT
LETTING NO.4
PROJECT NO. 05-04 and 0505
WHEREAS, it is proposed to improve Main Street between 1 n Avenue N and 0 Avenue S, and Washington
Avenue West between Main Street and Franklin Street by construction of concrete sidewalk, street lights,
landscaping, restoration and appurtenances; and
WHEREAS, it is proposed to assess the benefited property for all or a portion of the cost of the
improvement, pursuant to Minnesota Statutes, Chapter 429,
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
THAT, the proposed Improvement has been referred to the Director of Public Works for study and that
he has worked with The EDA and SEH Consulting to review and complete a report, and that he is instructed to
report to the Council with all convenient speed advising the Council in a preliminary way as to whether the
proposed improvement is feasible and as to whether it should best be made as proposed or in connection with
some other Improvement, and the estimated cost of the Improvement as recommended.
Adopted by the Council this 11 th day of January, 2005.
•
City Administrator: Gary D. Plotz
�J
Mayor: Steven W. Cook
SCc�
RESOLUTION NO. 12506
RESOLUTION RECEIVING REPORT AND CALLING HEARING ON IMPROVEMENT
LETTING NO.4
PROJECT NO. 05-04 and 05.05
WHEREAS, pursuant to a resolution of the Council adopted January 11, 2005, the Director of Public
Works has reviewed the report completed by SEH Consulting, dated October 29, 2004 in reference to the
improvement of Main Street between 1 " Avenue N and 4s' Avenue S, and Washington Avenue West between
Main Street and Franklin Street by construction of concrete sidewalk, street lights, landscaping, restoration
and appurtenances: and, and said report was reviewed by the Council previously, and officially accepted by
the Council on January 11th, 2004.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON,
MINNESOTA:
1. The Council will consider the Improvements of such streets in accordance with the reports and the
assessment of benefited property for all or a portion of the cost of the improvement pursuant to Minnesota
Statutes, Chapter 429, at an estimated total cost of the improvement of $2,013,348.00.
2. A public hearing shall be held on such proposed improvements on the 25th day of January, 2005,
in the Council Chambers of the Hutchinson City Center at 6:00 P.M., and the Clerk shall give mailed and
published notice of such hearing and improvements as required by law.
Adopted by the Hutchinson City Council this 11th day of January, 2005.
Mayor: Steven W. Cook
City Administrator: Gary D. Plotz
6L)
11
IAWVP�m
Lighting and Sidewalk
Project
Corrosion Testing
Current Main Street View
Current Situation
• Existing streetlights in the downtown were
put up in 1969, with a design life of 20-25
years.
• Strcetligbts are now 36 years, old,
• Significant structural & corrosion problems
have been identified,
• Condition of wiring, is also problematic.
Current Situation (continued)
• Configuration of existing streetlights
results in poor pedestrian lighting.
• Sidewalks in a number of areas need to be
replaced,
• There is significant sign clutter.
• Public parking needs better identification.
Current Main Street View
Project Goals
Increase Safety
• Replace old light poles
• Replace sidewalks
• Intprove pedestrian lighting
• Reduce downtown's vulnerability to crime
Proposed Lighting
Project Goals (continued)
Implem,ent Downtown Master
Revitalization Plan
- Improve the business climate
- Pcdure &consolidate signage
- Create a mom pedestrian friendly atmosphere
- Create unique sense of 'place,"
Prepare for 2006/2007
- Offset impact of bridge closure
Streetlight Proposal
Reconfigure lighting
• Pedestrian scale lighting
• Add mid-level light on taller poles
• Shorter poles with two fight fixtures
Add more lighting on each block
- Five light poles on each block instead of four
Match with existing lighting & coordinate with
planned projects
Proposed Lighting
-- A
N
41.
Proposed Lighting
Project Goals (continued)
Implem,ent Downtown Master
Revitalization Plan
- Improve the business climate
- Pcdure &consolidate signage
- Create a mom pedestrian friendly atmosphere
- Create unique sense of 'place,"
Prepare for 2006/2007
- Offset impact of bridge closure
Streetlight Proposal
Reconfigure lighting
• Pedestrian scale lighting
• Add mid-level light on taller poles
• Shorter poles with two fight fixtures
Add more lighting on each block
- Five light poles on each block instead of four
Match with existing lighting & coordinate with
planned projects
Proposed Lighting
-- A
N
al
• New sidewalks could
incorporate a 3-foot
wide band of coloT4
:stamped concrete.
Private Initiatives
• Several items are currently not included in
the financing of the project.
4 Christmas decorations
--> Banners
4 Benches
• Private fundraising & donations Nv,ould be
needed for tbese.
SlIdewalk Replacement
• Streetlight wiring runs
bcncath existing sidewalks.
- Some sidewalks will have
to be tom up and replaced
as a TeSUIL
- New sidewalks could have
a Simple, textured
apPCaTa=-
Washington Avenue
Private Initiatives
10
Project Assessment
• Typically, property owners, are responsible for I 001A of
the costs of sidewalk installation & maintenance.
--) For dhis project, VaAN City council approval, Wi only 20%
• Generally, City policy calls for the benefiting parties to
pay for 100% ofthe costs ofbighcr density & decorative
street lights.
4 For " prcjoct, pmdh* City Council appvvid, it's only 20%.
• As proposed, this project is. a bargain for she downtown
community,
Proposed Assessments
Included as part of the property tax bill
• Not a separate bill
IMSIn Option Ai Option H Option
22• lot $285 $283 $235
44' lot $571 8566 8471
66' 1 ot $856 8849 $706
Rumors
• MNDOT is doing a Hwy 15 / Main Street project in 2009,
so this pfcjc" is tulowc5sazy.
• MNDOT has a plan to do a curb-to-curb surface rehab. on
Main Street possibly in 2012 or 2013, subject to:
-)Need
)Availability of fitriding
(As shvays, this Is subject to changc!!)
Proposed Funding Plan
S i noc the project benefits the entire commuruty,
up to 80%, could be covered by the city as a whole.
• Per state law, at least 20% of the project COSIS must be
assessed directly to benefiting property owners in order
to issue bonds.
• City Council has not approved financing at this level.
Discus6ons to date indicate acceptance, however the
new councilhnayor must decide.
• Only specifir, items can be included in an improvement
bond (most concrete work lighting, some
appurtemances)
Advantages to Property Owners
• Downtown will become a more attractive &
desirable location for business.
• Increased pedestrian traffic.
• Demand for rental spaces will increase
• Increased demand will permit increased rents
• Net result will be increased property values.
D~iow LWIns & 1"m0e Ahinu Options
... ........ .... . . .... ...... ... ......
........ . . . . ....
..
. ...... . .... . . .. ....
.. . . . ........... ............. .. . ..... .
. . ............... ...... . ...
. ..........
.. . .. ........
.. .. ....... . ......... .... ............
4
Upcoming Steps
• Public Hearing — at a future City Council
meeting to detail the project scope as well as
estimated costs & assessments.
• Council approved is needed to move forward,
• Fiji isle plans and specifications and receive
actual bids for completing the work.
• Assessment Hearing — is held detailing exact
proposed assessments for every property,
• Council approval is required award bid.
WX40kw
Xlj W*11 I
Project Timeline
3anuary 41
Public open house
January I I lb
City Council sets Public blearing
January 25*
Pracawrion to C" Cound and Public
Hawring
cauma adi=P1_ & specificaliam
W ordem bids
may
Bid opening
Award contract
August (after IS P)
'Begin Construction
October -November Project Completed
I —
if
T "M
No-
Item
Unit
Unit
E!jo
Est.
QoAn
Est
cost
Est
Quant!
Est.
C 9-t
Est
Quan
Est.
Cost
Est.
Quarw
Est.
Cost
I
Mobilization
LS
$86,250
1
$86,250
1
$86,250
-ti
1
$86,250
1
$86,25(
2
Traffic Control
LS
$15,000
1
$15,000
1
$15,000
1
$15.000
1
$15,OOC
3
Misc. Stmetscape Removals
LS
$50,000
1
$50,000
1
$50,000
1
$50,000
1
$50,OOC
4
Roadway Removal
LS
$5=1
1
$5,0
1
$5,000
1
$5,00nl
'1
1
$5,000
5
Sidewalk & Curb Removal
LS
$15,000
1
$15,000
$15,000
1
$15,0 00
1
$15,000
6
Concrete Curb & Gutter
LS
$20
1000
$20,000
1000
$20,000
OOO
1 000
$20,000
1000
$20,000
7
Roadmy Restoration
LS
$10,000
1
$10,000
1
$10,000
1
$10,000
1
$10,000
8
Stormsewer Modification
LS
$15,000
1
$15,000
1
$15,000
1
$15,000
1
$15'G00
9
ManhoWVault/Handpole Adjustments J Removals
LS
$6,000
1
$6,000
1
$6,000
1
$6,000
1
$6.000
10
Water Service Curb Stop/Gate Valve Adjustments
LS
$8,000
1
$8,000
1
$8,000
1
$8,000
1
$8,000
11
Aggregate Base, Class 5, 6" Depth
TON
$12
2570
$30,840
2570
$30,840
2570
$30,840
2570
$30,840
12A
Smooth Troweled Concrete
SF
$4.50
43050
$193,725
49800
$224.100
12B
Light Btoomed Finish Concrete
SF
$150
51300
$179,550
66800
$233,800
13
Unit Pavers
SF
$6.50
8250
$53,625
0
$0
14
Stamped and Colored Concrete
SF
$8
15500
$124,000
16950
$135,600
15500
$124,000
0
$0
15
Signage & Decorative Poles
EA
$3,000
28
$84.000
28
$84,000
28
$84,000
0
$0
16
Single Tear Drop Light Fixture (6 / block)
EA
$5,000
40
$200,000
40
$200,000
40
$200,000
0
$Q
17
Double Acorn Light Fixture (4 / block)
EA
$5,000
24
$120j000
24
$120,000
24
$120,000
0
$o!
18
19
Tree Grate
Shade Tree
EA
$1,600
8
$12,800
8
$12,1100
8
$12,800
0
$0
20A
Orriemental Traffic Signals (Total Replacement)
EA
EA
$5CO
$22,500
a
12
$4,000
$270,000
8
12
$4,000
$270,000
8
$4,000
0
$0
20B
Omemental Traffic Signals (Painted)
EA
$7,500
0
$0
21
Freestanding Planter (fixed)
EA
$1150D
30
$45,000
30
$45,000
12
30
$90,000
$45,000
0
0
$0
$0
22
23
Shrubs
Utter Receptacle
EA
EA
$50
$1.000
320
28
V6,000
320
$16�000
320
$16,000
0
$0
$28.000
26
$28,000
28
$28,000
0
$0
Sub -Total Estimated Construction Cost,
$1,412,240
$1,400,590
$1,164,440
$494,890
16 % Construction Contingemies
$211,936.00
$210,088.60
$174,666.00
$74,234
Total Estimated Construction Cost
$1,624,076
$1,610,679
$1,339,106
$569,124
25% Engineering
& Administration
$406,019.00
$402,0169.63
$334,776.50
A142.281
Tow[ Estimated Construction COOL-
-
$2,013.348
$1,!73,8831
$711.40-4
$406,019
$402,670
$334,777
-A
$711,404
20%
20%
20%
100%
Lot
Assessable
Assemble
Assessable
Assessable
27
44`
$285
$571
$283
$235
$50D
Gp
$
$M6
$471
$1.00
$706
$1,500
L
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W=;�7
111 Hansen Street Southeast
Hutchinson, MN 55350
(320)587- 5151/F":(320) 234 -4240
City of Hutchinson
Application for License to Sell Tobacco at Retail
License Fee 1$ 50.00
Operating Year: aZO r
Applicant Information
AJG
5 I�7
320
Applicant Name
Applicant Phone Number
d �w y
A
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licant Address
% '0-� � re
City State Zip
Business Information
Lyf>�S
�r UerGG
3 ?v•St�? -934G
Business Name
Business Phone Number
Busirleys Address
City State Zip
Trr�F'Oe
Store Manager
Corporate Information
if applicable)
Corporate Name
Corporate Phone Number
Corporate Address
City State Zip
CEO
License Coordinator
Checklist
The following items need to be completed and/or attached in order for the application to be processed:
Application fee paid in full (check or money order): Ryes ❑ no
_t.Mlicationcornpleted in full ands ed: ❑ es ❑ no
I hereby certify that I have completely filled out the entire above application, together and that the application is
true, correct, and accura)g
of Applicant
Print Name
7 Date
Title
NOTE: No'application will be forwarded to the City Council unless received one week prior to the regular
Council meeting, filled out in completion, and fee payment is attached
Use
Building: O approved ❑ Notes:
Fire ❑ approved 0 denied Notes:
Police Q approved ❑ denied Notes:
City Council ❑ approved O denied
H A pknwwree.me.a
Notes:
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0
1aO5 -2005 10:35aa Fran -WASTE MANAOEOT
cft f ` '..
I I I Nash, stew sowba
Huahiwon,MN M330
(320) 597.5151/Fax:(320) 2344240
+920- 4E5-9T35
City of Hutchinson
Application for Licensing
(Under Ordinance No. 92 -M
M Commercial Hauli
Cl Residential Hauling
0 Recycling
Total Du
Information
to section 623, subsection
>'g Fee $100/Ycar
Fee $100/Year
Fee $5O/Year
e: $ xed
T -143 P- 003/003 F -222
w5 wuwea�e+ r 3aa- Y15 -4a11
Company Name Phone Number
16636 T.a J"2rr:.l dtJ a f, 0. Gov Let
Address
O"j SSb 4 &
stare zip
3rk%k eh z _ SR, t):srv+wt �Nw t
Name Tifk
t. it _ O:g ryKr_r��NAM e+t
Name Title
N nmexsdry, list additional oMcers on separate thee,
Number of Years ApPlicant Has Been:
In Commercial Hauling If Years
In Residential Hauling is Years
Recycling I T Years
Owned or Leased
_ FS0"Jj6Owo
MACK mw 6113
a6va.
- ya ram
Description
MakelModel
Ymr
Capoeiry
btska n.e,e0
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Descriprion
MakelModel
Year
Cap a
:ale LOAD
Vu WO W r 4y
4440 S
30 4AL1
Description
Make/Model
Year
_ Capacity
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:an•D6 2D05 10:300 From -WASTE t1ANACEIENT
Clry of/futckinson
Application for Licensing
Page 2 of 3
1.1
0
0
+920 -dB5 3T80 T -143 P- 004/005 F -222
List'Additional Equipment Needed to Purchase or Lease to Meet Licensing Requirement for
Ad' uate Transit Vehicles (secdi n'.6.23, subsection 4,E)
RCLISL."�% ww (nY II fir q a
Rrzlctle l Vak j9. wr 44 awl _ 'tU
ttmr meets or
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ocirou ewe ", " mewsua ler.
Insurance Company Agent's Name
91411 do Fe,uft rrx a Hvus ro.l 7�w A.6
Address City state Tip
rG.A 6
Phone Number fax Number
Monthlx Submission of Information to City Administrator (section 6.23, subsection 9)
Are you aware of your responsibility to submit names and addresses of your business and
commercial account no later than the ID`h of each month to the City Administrator?
e YES ❑ NO
Are you willing to maintain a local telephone number and a daily 24 -hour answering service
to handle service questions?
@' ilE5 ❑ NO
I hereby certify that I have completely filled out the entire above application, together with the
attached and executed Release of Information Form, and that the application is true, correct, and
accurate,
Internal Use W
Fire Ll approved 0 denied Notes:
Polka 13 approved ❑ denied Nolen:
City Council d approved Q denied Notes:
I a -9 -a y
Date m
5L�
M E M 0 R A. N D U 'M
TO: Mayor and City Council
FROM: Tom Moss, Director of Information Technology
RE: Information Technology Policy
DATE: 1/11105
The Information Technology Policy is updated on an annual basis through a joint effort between
Human Resources and Information Technology. The policy outlines proper usage of City
Technology equipment. The purpose of this policy is to protect the quality and integrity of the
City of Hutchinson's Information Technology systems. An example of the changes that took
place can be seen on page 5 just above item b File Storage. This is the last bullet under Security
from page 4 which addresses a new push from vendors to present remote demonstrations through
the internet. The remaining changes that took place over the past year are very minor.
Upon Council'approval the policy will be reviewed in it entirety with City staff.
Staff is requesting that Council take formal action to approve the Information Technology Policy
with a revision of January 2005 as the official City of Hutchinson Technology Policy.
0
5(-()
0
1�
• POLICY ADDRESSING
0
THE USE OF;
• INFORMATION TECHNOLOGY
• COPY EQUIPMENT
*COMMUNICATION EQUIPMENT
January 2005
-1-
Section II Personal use of copy and communication Equipment
1. Cellular Phones 13 -14
2. Employee Desk Phones 14
3. Work Related Personal Phone Use 14
4. Copiers 14
S. Fax Machines 14
6. Printers 14
M
A
INDEX
Section
I Introduction
Page
1.
Introduction Policy purpose
4
2.
Network Network use information
4 -5
3.
Software software rules and laws
6
4.
General Guidelines General PC/Network use information
6 -9
5.
Electronic Mail E-mail usage policies
9 -10
6.
Internet Policy Internet useage policies
10 -11
7.
Remote Network Access Rules for RNA use
11 -12
8.
Home Software Use
12
9.
Affidavit Affidavit explanation
12
Section II Personal use of copy and communication Equipment
1. Cellular Phones 13 -14
2. Employee Desk Phones 14
3. Work Related Personal Phone Use 14
4. Copiers 14
S. Fax Machines 14
6. Printers 14
M
A
0
Section III Websense Filtering
15 -17
Section IV Software Support Procedures Page
Purpose Explanation of policy use
18
Software Trouble Shooting Flow Chart 19
Flowchart Detail information 20
Software Support List 21
Affidavit 22
3
f)(--0
0
SECTION I
INFORMATION TECHNOLOGY POLICY
1 INTRODUCTION
a Purpose The purpose of these procedures and guidelines is to protect the
quality and Integrity of the City of Hutchinson's Information Technology systems.
These systems are vital to performing city functions. Each Item in this document
is designed to strengthen the quality and integrity of this resource while
minimizing risks to the City's information systems.
The City's Management Team has undertaken the task of developing procedures
that best serve these purposes. Achieving the policy's underlying goals is a task
shared among management and all system users. All employees are expected to
read and comply with this policy.
b Scope This policy applies to all users of the City of Hutchinson's Information .
resources, whether or not the users are City employees, paid or unpaid. This
policy applies to any and all City electronic communications equipment
(hardware and software) used to transmit information within, to, or from, the City
of Hutchinson, including equipment used as control systems and connections to
computers in other systems i.e. the State of Minnesota and LOGIS.
2 NETWORK
Most personal computers in the City of Hutchinson are networked to allow all users
to share network resources such as printing, file storage, electronic mail, software
and access to the Internet.
a Secures
■ Login names will be assigned, and users given rights to, appropriate
resources by Information Technology personnel.
All network users will be required to log Into the network with a password. All
users must keep their password confidential and are responsible for security
of their password.
■ All user level passwords must follow these specifications:
1. Have a minimum of at least six alphanumeric characters in length.
2. Must be changed every 180 -days.
4
3. Have a digit character as well as letters, for example: jargOn5
4. Have not been previously used in the last three password rotations.
• ■ The IT Director and staff along with the LOGIS network support personnel
shall have full network supervisory rights. The password for the Supervisor
login will be known by the IT Director and backup personnel only.
■ When leaving the workstation or building for an extended period, users should
logout of applications that access the network or allow communications with
other network systems.
Employees must immediately report to their IT staff any loss of hardware or
software, or compromise of systems. City IT staff will notify LOGIS
Immediately if applicable. Compromise of the workstations include but are
not limited to, viruses, spy ware, passwords, etc.
■ Employees involved in setting up software demos through remote vendor
access are responsible for alerting IT staff prior to the demo. IT staff will
attend demonstrations that involve non - employee access to City owned
computer systems. In the event that IT staff was not properly notified, the
employee responsible for initiating the demonstration is responsible for any
security violations that may arise due to non - employee access.
b File Storage
■ Each network user is assigned an individual directory (H:), and workgroup
common directory (G:), a city-wide shared directory (I:), and possibly other
specialized directories which can be used for storing city business files.
The IT Department backs up all data except for any files that are stored on
the hard drive of your workstation. Employees are encouraged to keep any
necessary files on the network. Any files on the local computer will not be the
responsibility of IT department. Employees are also expected to delete old
files regularly to help maintain adequate system storage capacity.
* The City reserves the right to delete old files that have not been used for a
period of two years.
c Virus Protection. While the City does take virus protection measures on the
system, no system is foolproof due to new viruses. Common sense precautions
should be taken. Users shall not change their system's configuration or take
other steps to defeat virus protection devices or systems.
5
5 (-C-)
3 SOFTWARE
a Copyright Laws •
Most computer software and programs, applications and templates are
copyrighted, and it is illegal to make copies. Employees may under no
circumstances make any copies of City or privately owned software.
The City and its employees are required to abide by the federal copyright
laws and to abide by all such licensing agreements. If there Is any question
about the legality and appropriate use of the software, it should be directed to
the IT Director.
Employees are not allowed to install software on any computer with out prior
authorization from the IT Director.
b Purchases. Any network related hardware or software must be approved by
the Information Technology department prior to purchasing.
C Use. All users shall refrain from changing the setup or configuration files that
control basic computer functioning. Customizing a personal computer shall be
limited to superficial items included in the City issued software such as
"wallpaper", "screen savers ", "icons ", "toolbars ", and color schemes. Customizing
will be limited to the original software build. No downloading of screensavers or
wallpaper will be allowed.
d Development. All software programs developed for use by the City become
the property of the City of Hutchinson. These software programs may not be
sold or distributed. This includes, but is not limited to, macros and templates
created for word processing, spreadsheets, presentations, and databases.
4 GENERAL GUIDELINES
a City Ownership. All software, programs, applications, templates, e-mail
messages, data, and data files, and voicemail messages residing on municipal
computer systems or storage media or developed on municipal computer
systems are the property of the City of Hutchinson. The city retains the right to
access, copy, modify, destroy, delete or erase this property.
The City reserves and Intends to exercise the right to access contents of e-mail
communications, voice mail communications, use of internet services, and other
means of electronic transfer of information for any business purpose. The
Information Technology Director will periodically review employee
communications to ensure compliance with City policies or to detect policy
violations. Directors and supervisors may review electronic communications of
the employees they supervise to determine whether there have been any is
6
5r��
E
L�
security breaches, violations of City policy, or other violations of duty on the part
of employees.
b Checking out Equipment. When employees check out portable equipment
such as lap top computers and LCD projectors for use on City business, they are
expected to provide appropriate "common sense" protection against theft,
accidental breakage, environmental damage and other risks. Desktop computers
and attached devices are not to be removed from City buildings.
c Inappropriate Use of Com uter Systems/Electronic Transfer
Engaging in inappropriate behaviors or using the City's computer systems In an
inappropriate manner will result in disciplinary action up to and including
termination. Inappropriate and prohibited behaviors or uses Include, but are not
limited to:
■ Displaying, printing or transmitting sexually explicit images, messages, and
cartoons.
■ Displaying of "Nude or Partially Denuded figures" as defined in the
Hutchinson Municipal Code.
Displaying, printing, or transmitting racial or ethnic slurs or comments, racially
derogatory jokes, off -color jokes, or anything that might be construed as
harassment or disrespectful of others, including anything that fosters a hostile
work environment or perpetuates discrimination on the basis of race, creed,
color, age, religion, sex, marital status, status with regard to public
assistance, national origin, physical or mental disability or affectional
preference.
■ Reading other employees' E -Mail or documents without permission or without
a legitimate business reason.
■ Using the City's computer systems or knowingly allowing another to use the
City's systems for personal profit, commercial product advertisement or
partisan political purposes. The E -Mall system may not be used to solicit
anyone for commercial ventures, religious or political causes.
■ Infringing on third party copyrights or other intellectual property rights, license
agreements or other contracts; for example, Illegally installing or making
available copyrighted software.
■ Inappropriately copying, modifying, distributing, transmitting or displaying files
or other data or information resources.
■ Sharing your user ID or password with any person who uses It to obtain
confidential or other information to which they would not normally have
access. Sharing your user ID or password with another person deems you
solely responsible for the actions of that other person.
7
5 (-0
■ Deliberately damaging or disrupting a computing system (hardware or
software), altering its normal performance, or causing it to malfunction.
■ Attempting to gain unauthorized access to internal, remote, or external
computer systems.
• Attempting to decrypt system or user passwords.
• Unauthorized copying of system files.
Intentional attempting to "crash" network systems or programs.
■ Willfully introducing computer "viruses" or other disruptive/ destructive
programs into the organization network or into external networks.
■ Sending anonymous E -Mail messages.
■ Sending chain letters, advertisements, solicitations or non - business related
mass mailings.
■ Concealing the identity of an E -Mail sender or taking someone else's Identity.
• Participating in Internet "Chat Rooms/Groups" or "Use Net" at any time.
■ Disclosing confidential proprietary City information via the electronic systems.
■ Violation of any laws and regulations of the United States or any other nation,
or the laws and regulations of any state, city, province or other local
jurisdiction in any material way.
■ Internet based radio is strictly prohibited. (These are sites that allow you to
listen to streaming radio or music over the internet)
d Responsibility to Notc. Employees should notify their immediate
supervisor, the IT Director, the Human Resources Director, the City Administrator
or any member of management upon learning of violations of this policy.
Employees who violate this policy will be subject to disciplinary action, up to and
including termination of employment.
e Supervisor's Responsibility. Managers and supervisors are responsible
for ensuring the appropriate use of computers, E -Mail, voicemail, and Internet
access through training, supervising, coaching, and taking disciplinary action,
when necessary.
Official Records. All data that is composed, transmitted or received via our
computer systems, including electronic mail (E- Mail), is considered to be part of
the official records of the City, and therefore subject to disclosure as appropriate
under state and federal laws (e.g., Data Practices Act). Most documents will be
considered public records unless specifically exempted under the Data Practices
Act. However, users of computer systems must use the same caution as they do
5 (-0
0
when releasing hard copies of information. Any requests for determinations
regarding the appropriate release of information should be directed through the
City Administrator's office.
E -Mail or other electronic transmission of information should be designated as
"Not Public" or "Attorney- Client Privileged" if it contains information that is private,
confidential or is a communication between the City and its legal counsel.
E -Mail and other documents must be saved if.they are required for ongoing legal,
fiscal, administrative, operational or research purposes. These records should
be saved to a word processing or paper file for storage according to the City's
records and retention schedule. An example of this would be the official
correspondence on a litigated matter. Any E -Mail or other document that does
not fall into this category may be deleted immediately. Questions regarding
records retention should be directed to the City Administrator's office.
g Personal Use of City Hardware and Software. The City of Hutchinson
will offer employees of the City of Hutchinson the privilege of personal use of
City -owned hardware and software during non- business hours. Non - business
hours are defined as, before 8 am and after 4:30 pm Monday through Friday and
weekends. If a shift ends at 4 pm, personal use will not be allowed until 4:30 pm
as it may be disruptive to other individuals. However, limited personal work may
be done during normal business hours with prior approval of the City
Administrator. Personal use is not allowed before business hours, lunch period or
breaks during a work shift. Employees may not run unauthorized software on
any city computer without prior approval by the Information Technology
department, even during non - business hours.
5 Electronic Mail (E -Mail)
a Purpose Of E- Mail..The E -Mall system is a City-owned tool and is to be used
for matters directly related to the business activities of the City of Hutchinson and
as a means to further the City's mission by providing services that are efficient,
accurate, timely and complete. In order to provide excellent services, the City
promotes strong working relationships among employees and a supportive
working environment. For example, news about employees or notices of
department events would be considered as City business.
E
b POIICV. Employees are responsible for adhering to City standards when E -Mall
is created, sent, forwarded or saved. Failure to adhere puts the City and the
individual at risk for legal or financial liabilities, potential embarrassment and
other consequences. E -Mall documents are public documents.
City of Hutchinson policies and procedures are adopted to make employees
aware of the risks associated with using E -Mail and to advise them on the City's
requirements regarding the use of E -Mail.
This policy also applies to all contractors, consultants, volunteers, agents or any
other persons who have gained or are given access to the E -Mail system.
c Violations. Violation of these policies may result in the cancellation of the
violator's E -Mail account and may be grounds for disciplinary action up to and
including termination of employment with the City of Hutchinson.
d Public Nature of E -Mail. E -Mail is a public record like any other public
document. E -Mail may be searched for evidence in any legal proceeding. By
using the E -Mail system, the employee consents that the following authorized
City representatives, the City Administrator, Directors, Supervisor, and systems'
administrator, may review any messages on the system, may use any
information for any legitimate business, legal or disciplinary purpose and may
disclose or disseminate such messages to appropriate third parties.
e Retention of E-mail. See 4 - General Guidelines, for retention information.
f Inappropriate Use of E -mail. See 4 - General Guidelines.
g Personal Use of E-mail. During working hours, E -Mail will be used
exclusively for City business. Employees may write, send and read personal E-
Mail correspondence only during non - business hours. Non - business hours are
defined as, before S am and after 4:30 pm Monday through Friday and
weekends. If a shift ends at 4 pm, personal use will not be allowed until 4:30 pm
as it may be disruptive to other individuals
h Monitoring. All communication is subject to monitoring as noted in Section 4 -
General Requirements.
6 Internet Policy
a Purpose of Internet Services. Internet access to global electronic
information resources on the World Wide Web is provided by the City to selected
employees to assist them in obtaining'work- related data and technology. The
following guidelines have been established to help ensure responsible and
productive Internet use. 0
10
5r��
0
b Violations. Violation of these policies may result in the cancellation of the
violator's Internet access privileges and may be grounds for disciplinary action up
to and including termination of employment with the City of Hutchinson.
c Public Nature of Internet. All Internet data that is composed, transmitted, or
received via our computer communications system is considered to be part of the
official records of the City and, as such, are subject to disclosure to law
enforcement or other third parties. Consequently, employees should always
ensure that the business information contained in Internet messages and other
transmissions is accurate, appropriate, ethical and lawful.
d Inappropriate Use of Internet Services. See 4 - General Guidelines.
e Personal Use of Internet Services. Internet use will be for City business
purposes. Personal use of the Internet connection shall be kept to an absolute
minimum, and only during non - business hours. Non - business hours are defined
as, before 8 am and after 4:30 pm Monday through Friday and weekends. If a
shift ends at 4 pm, personal use will not be allowed until 4:30 pm as It may be
disruptive to other individuals. Internet activity is not private.or confidential.
f Monitoring. All communication is subject to monitoring as noted in Section 4 -
General Requirements. Be advised that Internet use can in some instances be
monitored by outside individuals, and, therefore, discretion is extremely
important.
7 Remote Network Access
■ Remote access to the City network via VPN will be allowed only to certain
City employees as deemed necessary by job description/function and
authorized by the City Administrator. No authorized user shall give out their
user name, password, or any other information pertaining to the Hutchinson
remote network to any other person. VPN authorization comes only from the
City Administrator.
• Rights to access the network resources will be controlled by network login
and passwords.
■ All remote users are subject to the rules and regulations set forth in this policy
for all network users.
■ During a live VPN connection no one but the authorized user will have access
to the computer making the connection.
■ Users should follow proper data practices protocols as directed by the
Minnesota State Statutes. Storing of business related information on your
Home PC creates an extension of the City network, thus anything stored on
that PC, might be subject to public data requests.
■ Users setup with remote access shall keep all virus definitions current.
11
5(_ C\
8 Home Software Use
• The City Administrator, based on job description/function, will approve
software packages for home use. The Director of Information Technology will
provide license information and procedures to the end user prior to
Installation.
• Certain software packages have Home Use Licensing. With home use
licensing the Director of Information Technology will provide account
information and procurement instructions upon City Administrator. approval.
Software packages that do not have a Home Use Licenses will be loaded and
configured by IT staff and the original software media and licenses will be
stored at City Center offices
• Software rules, regulations and agreements will be discussed and addressed
on a case -by -case basis.
9 Affidavit. Prior to the use of any of the City of Hutchinson information technology
systems, the user will sign an affidavit that states that they have received and read a
copy of the City of Hutchinson Information Technology Policy.
i
L_J
12
! Section II
PERSONAL USE OF COPY AND COMMUNICATION
EQUIPMENT
POLICY:
The City of Hutchinson requires usage of printing, copier and telephone systems for
personal use to be reimbursed to the City. Employees must reimburse the
organization for personal use of City equipment as outlined below.
Procedure
1. Cellular Phones: Users of City owned cellular phones will be issued, on a
bi- monthly basis, a copy of their activity bill. The total of all personal calls from
the total charge column, plus tax will be reimbursed to the City of Hutchinson.
Personal calls need to be reimbursed within 7 days of receiving your phone bill.
General Cell Phone Procedure Policy.
The use of city assigned and personal cellular/ wireless
phones on- the -job has restrictions for use during the following activities
due to the distraction and lack of concentration that they present to safe
work performance:
1.1 Operating a moving vehicle. Your first responsibility is to safely
operate the vehicle. Cellular and other wireless conversations should be
kept to an absolute minimum. Any lengthy conversation will require that
the vehicle be brought to a stop at a safe location, preferably off the main
road. Conversations, taking notes, dialing, answering or reading of
displays must be avoided while moving on very busy streets, highways,
interchanges, during rush hours or in other heavy or congested traffic.
1.2 Operating maintenance /construction equipment. Use of any cellular
phone or other wireless device (to include hands free devices) will not be
authorized while operating a moving and /or in gear motorized off road
(maintenance /construction) piece of equipment.
1.3 Work site. Use of cellular phones or other wireless devices that
will be a distraction to the user and or present an unsafe work
environment is not authorized. Such work sites include but are not limited
to: Road repair, maintenance and construction, operating or repairing
energized equipment such as electrical panels, motors, or energized
circuits.
13
1.4 Use of cellular phones for personal conversations is restricted to
non -duty time, such as breaks, lunch, etc. Supervisors will have the
authority to restrict or prohibit use of personal cellular phones at any S
time on-the-job when they consider such situations and use may present a
safety hazard to the employee, co- workers, contractors and /or general
public and city or private property.
1.5 Emergency calls. Use of cellular phones or other wireless devices
to call for help or to help others in an emergency is permitted. If you
observe a serious accident, crime in progress or other serious emergency
situation where lives are in danger, call 911, give the exact location and
stay on the line as long as the dispatcher requires. However, do not place
yourself or others in danger while doing so. If operating a vehicle, pull
off the road before placing the call.
2. Employee Desk Phones: In the event that you need to make a personal toll call,
the preferred method of payment is a personal calling card. If a situation arises
where you do not have access to your personal calling card you must notify the
finance department using a form provided for billing purposes. The charge,for the
call will be the actual charge, plus tax, that would normally be incurred by the
City. Payment is due within 7 days after receipt of the phone bill.
3. Work Related Personal Phone Use: There may be instances when job duties
will require that employees work beyond regular hours or require an over night
stay. In those instances, you may make nominal personal calls to notify family of
your schedule. The City of Hutchinson will view those calls as work related and
the City will cover all charges.
4. Copiers: Employees will reimburse the City of Hutchinson for personal copies
at the rate listed in the fee schedule, including two sided copies. Personal copies
need to be reimbursed within 24 hrs from the date the expense was incurred.
5. Fax Machines: All personal faxes, sent or received, on City owned fax
machines will be reimbursed to the City of Hutchinson at the rate listed in the fee
schedule. Personal faxes need to be reimbursed within 24 hrs from the time the
expense is incurred.
6. Printers: Employees will reimburse the City of Hutchinson for personal use of
printers at the rate listed in the fee schedule. Personal prints need to be
reimbursed within 24 hrs from the time the expense is Incurred.
11Ei
r__1
U
5f-��
SECTION III
Websense Filtering
Explanation:
Websense Is a software program that filters Internet content. The software is meant to
limit the liability to the City of Hutchinson and eliminate unnecessary network traffic. It is
not a replacement for the Information Technology Policy addressing Internet use;
all rules in the policy will continue to govern city network use.
The software will filter on several categories including, but not be limited to:
1. Abortion Advocacy (Entire category blocked for all users)
Sites with neutral or balanced discussion of the issues are classified under the main
category "Abortion Advocacy."
1.1 Pro -Life
1.2 Pro - Choice
2. Advocacy Groups (Entire category blocked for alt users)
Sites sponsored by or devoted to organizations that promote change or reform In
public policy, public opinion, social practice, economic activities and
relationships. Excludes commercially sponsored sites (4, 13, 22), sites dedicated
to electoral politics or legislation (10.2) or to the abortion issue (1), sites
advocating hate or violence (16, 21, 31).
3. Adult Material (Entire category blocked for all users)
3.1. Adult Content. Sites featuring full or partial nudity reflecting or establishing
a sexually oriented context, but not sexual activity (3.3); sexual paraphernalia;
erotica and other literature featuring, or discussions of, sexual matters falling
short of pornographic; sex - oriented businesses such as clubs, nightclubs, escort
services, password /verification sites. Includes sites supporting online purchase of
such goods and services.
3.2 Nudity. Sites offering depictions of nude or seminude human forms, singly or
in groups, not overtly sexual in intent or effect.
3.3 Sex. Sites depicting or graphically describing sexual acts or activity, including
exhibitionism.
3.4 Sex Education. Sites offering information on sex and sexuality, with no
pornographic intent.
W
5(N
3.5 Lingerie & Swimsuit. Sites offering views of models in suggestive but not
lewd costume; suggestive female breast nudity. Also classic "cheesecake" art
and photography.
4. Drugs (as characterized by U.S. law).
4.1 Abused Drugs. (Open to police services only) Sites that discuss or promote
or provide information about prohibited, scheduled, or otherwise controlled or
regulated drugs and their abuse; also, paraphernalia associated with such use
and abuse.
4.2 Prescribed Medications. (Open to all users) Sites providing information
about approved drugs and their medical use.
4.3 Supplements /Unregulated Compounds. (Open to police services only)
Sites providing information about or promoting the use of chemicals not regulated
by the FDA (as naturally occurring compounds, for example).
4.4 Marijuana. (Open to police services only) Sites whose primary function is to
provide information specifically about or promoting the use of marijuana.
B. Entertainment
5.1 MP3. (This subcategory blocked for all users) Sites that support downloading
of mp3 files or that serve as directories of such sites.
6. Gambling (Entire category blocked for all users)
Sites that provide information about or promote gambling or that support online
gambling. Risk of losing money possible.
7. Games (Entire category blocked for all users)
Sites that provide information about or promote electronic games, video games,
computer games, role- playing games, or online games, but not board or card
games (27.5); also sites that support or host online games. Includes
sweepstakes and giveaways.
8. Illegal/Questionable (Open to police services only)
Sites that provide instruction in or promote crime (except computer crime (13.1))
or unethical or dishonest behavior or evasion of prosecution therefore.
9. Information Technology
Sites sponsored by or providing information on computer- and Internet - industry
firms.
9.1 Hacking. (Open to police services and IT department only) Sites providing
information on or promoting illegal or questionable access to or use of
communications equipment and /or software. .
9.2 Proxy Avoidance Systems. (This subcategory blocked for all users) Sites
that provide information on how to bypass proxy server features or to gain
access to URLs in any way that bypasses the proxy server.
16
,5r 10
10. Internet Communication
10.1 Web Chat. Sites that host Web Chat services, Chat sites via HTTP, on -IRC
chat rooms. Home pages devoted to IRC. Sites that offer forums or discussion
groups. (Blocked 8 -5 M -F)
10.2 Web -based Email. Sites that host Web -based email. Any Web based email
service, either browser or software based. (Blocked)
11. Milltancy /Extremist (Open to police services only)
Sites that offer information on or promote or are sponsored by groups advocating
antigovernment beliefs or action.
12. Racism/Hate (Open to police.services only)
Sites that promote the identification of racial groups, the denigration or subjection
of groups (racially identified or otherwise), or the superiority of any group.
13. Shopping
Sites that support online purchasing of consumer goods but not including sexual
paraphernalia (3.1), investments (4. 1), computer software or hardware (13),
supplements (5.3), alcohol and tobacco (25.1), travel services (29), vehicles and
parts (30), or weaponry (32). Included are sites exclusively devoted to selling
sports or religious goods.
14.1 Internet Auctions. (This subcategory blocked for all users) Sites that
support the offering and purchasing of goods between individuals.
14. Society & Lifestyle
25.3 Personals /Dating. (This subcategory blocked for all users) Sites that
promote interpersonal relationships, excluding those of exclusively gay or lesbian
appeal.
15. Tasteless (Entire category blocked for all users)
Sites that cannot be categorized elsewhere but offer offensive, grotesque,
frightening, lurid, material with no redeeming value.
16. Violence (Open to police services only)
Sites that provide information on or promote violent activity. Sites containing
excessive profanity may be classified here if not under Tasteless (27).
17
5r�)
SECTION IV
Software Support Procedures
Purpose As the City grows so does the need for additional software. Currently
the City of Hutchinson owns and utilizes over 100 different titles. In an attempt to
alleviate the number of support calls the Information Technology department is
requiring all personnel to follow the "Support Call Flow Chart" illustrated on the
following page.
t8
11
0
rI
L
0
Start
1
""°t"° WRMbDot.0�n Software Trouble
"oP°�i°" Shooting Flow Chart
No
Detall explaining each
decision box can be
found on the following
page-
I []
-5
Software Flow Chart Details i
1. Often times a reboot of the computer will solve many problems. During a reboot
all memory is cleared and systems are reset.'
2. If your co- workers are having the same problem there may be a network problem
or possible virus Issue.
3. Use the software help file by clicking on help in the software's main window. The
help files contain wizards and searchable text for solving many problems.
4. Check the Power Users list to see if a co- worker has the expertise to solve your
problem.
5. Most software packages will have an FAQ (Frequently Asked Questions) area on
their web site. Many problems can be solved searching the products web page.
6. If the product is on the IT support list feel free to contact anyone in the
department. They may help you directly or refer other IT staff to your problem.
7. Contact the products help desk. The number is often on the manufactures home
page along with an option to e-mail them. If the help desk believes the problem is
related to corrupt files or server Issues contact the IT department. Under no
circumstances should any end user change system files or install patches. Often
times patches for one product may create issues for other software packages. If
a help desk instructs you to change system files please contact IT staff to finish
trouble shooting the problem prior to changing the system files.
1
J
20
_5
1.1
0
fL�
Power User List
,: ;.�: ,Y; ':, i : >h 4�;d,, "v.' S. 9,'� ;�sF "a'' '.I �S• W "; �M d � "'fie .
�
,
Tom Kloss
Ext. 245^
Julie Wischnack
Ext. 258
Pat Ebert
Ext. 214
Julie Wischnack
Ext. 258
Tom Kloss
Ext. 245
Pat Ebert
Ext. 214
Tom Kloss
Ext. 245
Exce!w
Lisa Grina
Ext. 288
Marion Graham
Ext. 233
Ot.itlookw
Brenda Ewing
Ext. 213
Performancea�o° `
`
Tom Kloss
Ext. 245
Potii�erpoi
xx
Julie Wischnack
Ext, 258
Lisa Grina
Ext. 288
Marion Graham
Ext. 233
Lawrence Winter
Ext. 478
�,t v
Brenda Ewing
Ext. 213
Lisa Grina
Ext. 288
Marion Graham
Ext. 233
-21-
Employee Copy
Affidavit of Receipt
I (print name) have seen and been given the
City of Hutchinson "Information Technology Policy" (revised January, 2005) and
agree to abide by Its terms. I fully understand that all Information on the file server or
the local workstation is the property of the City of Hutchinson, and therefore will be
subject to periodic checks. I also understand that violation of any part of the policy
will lead to disciplinary action up to and including termination.
Signature
Date
Employer Copy
Affidavit of Receipt
I (print name) have seen and been given the
City of Hutchinson "Information Technology Policy" (revised January, 2005) and
agree to abide by its terms. I fully understand that all information on the file server or
the local workstation is the property of the City of Hutchinson, and therefore will be
subject to periodic checks. I also understand that violation of any part of the policy
will lead to disciplinary action up to and including termination.
Signature
-22-
Date
1/2005 0
5(-(-)
1/2005
,._.,..
.........................
—
Employer Copy
Affidavit of Receipt
I (print name) have seen and been given the
City of Hutchinson "Information Technology Policy" (revised January, 2005) and
agree to abide by its terms. I fully understand that all information on the file server or
the local workstation is the property of the City of Hutchinson, and therefore will be
subject to periodic checks. I also understand that violation of any part of the policy
will lead to disciplinary action up to and including termination.
Signature
-22-
Date
1/2005 0
5(-(-)
0
U
Memo
To. Mayor and City Council
Franz Jean Ward, HRA Executive Director Z4t4't4,
betas 1/512005
Rat 2005 Housing Community Development Plan
The HRA Board respectfully requests your consideration of the 2004 Housing Community
Development Plan. The 2005 Housing Community Development Plan is an update to last years plan.
The HRA Board has two goals in developing this plan. The first goal is to identify a community
prioritized development list that Is substantiated by the 2004 Maxfield Study and formally adopted by
the City Council. The second goal Is to ensure that the City of Hutchinson has a consistent and
updated development plan to reflect the changing conditions in our community. The HRA has received
letters of support from the Planning & Zoning department and the Hutchinson EDA.
The 2005 Housing Plan Identifies rehab programs that the HRA plans to continue along with continuing
the partnership with the school in a School Build program. In addition, the plan identifies the priority of
homeownership in our community, and that the HRA will work on continuing the Better Neighborhoods
program in Hutchinson via the Rolling Meadows East project.
Thank you for your review and consideration of the Housing Plan.
a page 1
5�
C
January 5, 2005
Jean ward, Director
Housing and Redevelopment Authority
111 Hassan Street SE
Hutchinson MN 55350
Dear Jean,
Hutchinson City Center
111 ]R a M Sheet SE
Hutchinson, MN 55350.2522
320. 587.5151 1Fax 320. 2344240
This letter is to express my support for your draft Housing and Community Development Plan update. The
implementation of materials provided in the Maxfield Research study will make the plan more accurate in
its projections. While we continue to be amazed at the strength of the local housing market, the Plan and
its diversity in housing types is both realistic and progressive.
Thank you for the efforts in providing a range of lifestyle housing choices and coannitraent to providing
the framework to make projects happen- I have always enjoyed the synergy of the HRA projects and
hope to provide work with you to provide more joint efforts in the next year.
If you have any questions, please call 320.234- 4258.
Sincerely,
Julie Wiscbnack, AICP
Director of PhumingrZoning/$uildinl;
Printed M recycled PEW -
I 1
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9
0
An economic uevetopmenr nurnonry
.eaixwwx
January 3, 2005
Ms. Jean Ward, Director
Hutchinson Housing and Redevelopment Authority
111 Hassan Street
Hutchinson, MN 55350
Dear Jean,
I have reviewed a copy of the 2005 Housing Community Development Plan and wanted to
extend my appreciation for the work your organization has done over the past months -- in
conjunction with Maxfield Research, Inc. — to update the plan. A variety of housing is vital to
the overall economic health of a community, and your organization has worked hard over the
years to make sure that Hutchinson has appropriate housing types available for its varied
workforce.
The Hutchinson Community Development Commission is supportive of the goals you have
outlined in your housing plan. As we develop our industrial parks, new and expanding
businesses will bring people to the community that represent a variety of socioeconomic
backgrounds. Home ownership can help people develop a sense of belonging in a community.
In closing, if the HCDC can be of any assistance in the implementation of your five -year plan,
please do not hesitate to contact me at 234 -4223.
Sincerely,
Miles R. Seppelt
EDA Director
City Center Building • lil Hassan Street Southeast • Hutchinson, Minnesota 55350
320 -234 -4223 • Fax 320 - 234 -4240 • www.hulchinsoneda.00m
5(�
Hutchinson Housing Community Development Plan Page 1
rf11I11�
HOUSING COMMUNITY DEVELOPMENT PLAN
GOAL: To identity a community prioritized development list that is substantiated by a
development study and formally adopted by the local governing board.
GOAL: To ensure that our community has a consistent and updated development plan to
reflect the changing conditions in our community
Hutchinson Five -Year Housing Plan Summary
The City of Hutchinson has been fortunate to experience steady population and job growth. This
growth has created continued demand for housing. According to the September 2004 Housing
Market Analysis and Demand Estimates for Hutchinson, Minnesota prepared by the Maxfield
Research, Inc. group, Hutchinson will grow by 717 households and 1,420 persons between 2000
and 2010. Based on demand generated from household growth and replacement need, about
520 new housing units in Hutchinson are projected to be needed in Hutchinson between 2004
and 2010. In order for Hutchinson to realize this growth, a variety of housing options (both
rental and ownership) at various price points will need to be developed. The HRA will focus on
meeting the housing needs for a growing population while at the same time working to result in
projects that work for the entire Hutchinson community.
The following level of housing production/housing concepts is recommended between 2004 and
2010:
Rental:
Senior housing:
Active Adult
Congregate Independent Living
Assisted Living
Memory Care/Dementia
Subsidized/Affordable Senior Housing
General Occupancy Rental Housing:
Market Rate
Student Housing
Ownership:
SinglaFamily Homes
Entry —level
Move -up
Executive
For -Sale Townhomes
Entry -Level
Upper -end
69 units
34 units
11 units
14 units
22 units (later part of the decade)
40-50 units (later part of the decade)
20 -30 units
90-95 units
- 130 -135 units
- 55 -60
80 -85 units
55 -60 units
E
5c:!�
Hutchinson Housing Communi Development Plan Page 2
hi the pursuit of the production of this housing and creation of housing programs, the BRA will
be mindful of the City of Hutchinson Comprehensive Housing Goals:
1. Promote a variety of housing types in Hutchinson for all of its citizens.
2. Create a high- quality environment in all residential neighborhoods
2005 Hutchinson Housing Community Development Plan
Home Ownership
Support of homeownership in the community, especially for the starter home market, is a
priority. A comprehensive approach will.be used to promote home ownership affordable to
our workforce. The use of affordable financing programs for the development of new
single - family units and the purchase or rehab of existing single-family homes is
recommended.
1, Promote homeownership counseling and education.
2. To promote a broader range of purchase price points, organize and secure resources for
purchase assistance programs and affordable loan products for both existing homes and new
construction.
3. Continue the HHPOP program in Hutchinson.
4. Partnerships between community organizations and high school and technical college
carpentry classes have been particularly effective in the production of quality affordable
housing in other communities. Upon sale of the house currently being constructed, the
Hutchinson HRA will continue the partnership with the Hutchinson High School to construct
another starter home.
5. In 2005, the Hutchinson HRA will work with the City of Hutchinson, Rolling Meadows East
developers, MHFA and the GMHF in completing the first phase of the Rolling Meadows
East Development, especially needed will be additional CRV and Greater MN Housing Fund
gap funding for purchasers of BBN houses.
6. Administer the SCDP Franklin Grove rehab project.
7, Continue participation in the MHFA Rehab Loan Program, MHFA Fix Up Fund and MHFA
Community Fix Up Fund program. Expand marketing of these rehab programs to include
realtors.
8. Determine the feasibility of re- development in the downtown area for housing outlined in the
Revitalization Master Plan for Downtown Hutchinson.
Rental Housing
Senior rental housing
1. If proposed senior rental developments proceed as planned, there will be no additional need
for senior housing in 2005.
General Occupancy
1. No general occupancy rental projects are recommended for 2005.
Other
Research project feasibility and partnership opportunities for housing domestic abuse victims.
5(�)
Hutchinson Housing Community Development Plan Page 3
Summary of Findings
Housing Market Analysis and Demand Estimates for
Hutchinson, Minnesota
Prepared For: Hutchinson Housing and Redevelopment Authority
Prepared By: Maxfield Research Inc.
September 2004
Purpose and Scope of the Study
Maxfield Research hie. was engaged by the Hutchinson Housing and Redevelopment
Authority to analyze demographic trends, market factors that affect the demand for housing
in Hutchinson, Minnesota and to project the number of units, and types of housing that can
be supported in the community. This study estimates overall housing demand through 2010
and identifies the types of housing that should be developed to meet the needs of current and
future residents through the remainder of this decade. This study is an update to a
comprehensive housing study completed for the City of Hutchinson in July 2001.
The scope of this study includes an analysis of growth trends and the demographic
composition of the population and household base and an analysis of the current housing
situation and inventory of pending housing developments. Those interviewed for this study
include real estate agents, rental property owners and managers, civic and business leaders, .
and others familiar with the local housing market. Estimates of the demand for different
types of housing and potential target markets are calculated, along with suggested
appropriate development concepts.
• This report includes both primary and secondary research. Primary research includes
interviews with real estate agents, rental property managers, and other housing professionals.
Secondary research is credited to the source when used, and is usually data from the U.S.
Census. Secondary research is always used as a basis for analysis, and is carefully reviewed
in light of other factors that may impact projections such as residential building permit data
or surveys of housing, major employers and local builders. All of the information on existing
housing developments was gathered by Maxfield Research Inc. and is accurate to the best of
our knowledge.
Demographic Analysis
• The primary draw area (Market Area) for housing in Hutchinson includes 13 townships and
five small cities surrounding Hutchinson, an area extending roughly 8 to 18 miles from
Hutchinson's border. This Market Area is the same as the previous study, completed in 2001.
Between 1980 and 1990, Hutchinson's population grew by 2,279 persons (a 25% increase),
from 9,244 persons in 1980 to 11,523 persons in 1990. This strong growth was fueled
5 t�)
Hutchinson Ho ising Community Development Plan -Page 4
largely by growth at 3M and Hutchinson Technology. Population growth was slower during
the 19908, increasing by 1,557 persons (a 13.5% increase), to 13,080 persons in 2000. This
growth, however, still outpaced the State's overall growth (12.4 0/9).
• Household growth trends are typically a more accurate indicator of housing needs than
population growth since a household is, by definition, an occupied housing unit. Hutchinson
added 850 households during the 1990s (an increase of 19.0°/x), increasing its household base
to 5,333 households as of 2000. The remainder of the Market Area added 363 households
during the decade (an 8.7% increase), increasing its base to 4,559 households.
• Population and household growth during the 1990s was fueled by employment growth in the
County. McLeod County's labor force steadily increased from 17,876 persons in 1990 to
20,925 persons 1998, before declining to 19,406 persons in 2000. Similarly, the number of
employed persons increased through 1998, but declined by over 8% in 2000. Between 2000
and 2003, the labor force has remained fairly steady, with a change of less than one percent
in each of the last four years. Based on covered employment data in Table 4 and our
employer interviews, this rise and fall in employment has been a reflection of employment
level changes at Hutchinson Technology.
• We project that Hutchinson will continue to experience strong growth during the next
decade, but at a somewhat slower rate than during the past decade. Our projections are that
Hutchinson will grow by 717 households and 1,420 persons between 2000 and 2010. While
the projected household growth is projected to be about 5% less than during the 1990s,
population growth is projected to be about 3% less. This is due to the fact that household
sizes will not decrease as significantly this decade as during the 1990s.
• The aging of the baby boomers will result in the greatest population gain over the next ten
years being in the 45 to 54 and 55 to 64 age groups. Combined, these two age groups are
projected to grow by 1,569 persons in the Market Area between 2000 and 2010, while the
Market Area is projected to grow by only 1,131 persons. The growth of45 to 64 year olds
will be offset by losses among other age groups.
There was a decline of seniors aged 65 to 74 during the 1990s, but that is projected to cease,
with the population stabilizing at about 1,600 in 2000, but is then projected to increase by
107 people (6.7 %) by 2010. Seniors ages 75 and over are projected to continue to increase
by about 11% over the next six years, after growing by 20% during the 1990s. Seniors over
age 75 are the primary market for age - restricted ( "senior ") housing, including independent
and assisted living.
,According to the Census, Hutchinson added about 670 owner households and 180 renter
households during the 1990s. Meanwhile, the remainder of the Market Area added 436
owner households, but lost about 73 renter households. This loss of renter households
resulted from the combination of 1) no additional rental units were built, and 2) many
single - family homes were converted from renter- occupied to owner - occupied.
• In 1990, the largest householder category in the Market Area was married couples with
children (2,859 households), or one -third of all households. This group was just slightly
51�
Hutchinson Housing Community Development Plan Pa e 5
ahead of married couples without children (2,720 households). By 2000, there were a greater
number of married couples without children (3,161 households) than married couples with
children (2,705 households). The increase in married couples without children is due in large
part to the large number of baby boomers who have aged into their late -40s to early -50s and
become empty nesters, as well as lifestyle changes.
• The City of Hutchinson issued 315 buildings permits for new construction between 2000 and
2003, resulting in 79 units annually. In the 1980's, the City issued 977 permits (98 units
annually) and 1,051 permits in the 1990's (105 units annually).
For -Sale Housing Analysis
• Approximately 15% of Hutchinson's housing stock was built prior to 1940, compared to 31%
of the Remainder of the Market Area. Almost 40% of Hutchinson's housing stock was
constructed since 1980.
• The median resale price of existing homes (including single - family and multifamily homes)
in Hutchinson increased from about $112,950 in 1999 to $141,000 in 2003, a 6% annual
increase. Through the first -half of 2004, the median resale price was $143,400.
• The average sale price of homes in Hutchinson was $148,482, or $7,500 higher than the
median. The difference between the average and median sale price indicates there are more
higher -end homes skewing the average resale price
• In 2003, there were 259 resales in Hutchinson, down from 302 resales in 2002. However, the
median sales prices increased by 13% between 2002 and 2003. Furthermore, the average
time on market decreased between the two years, from 78 days in 2002 to 74 days in 2003.
• Based on the median price of $141,000 in Hutchinson in 2003, a household's monthly
payment (assuming zero down and principal/interest, insurance, and taxes) would be about
$1,020. The income required to afford a home at this price would be about $47,000 to
$56,400, based on purchasing a home at 2.5 to three times income (and assuming they do not
have a high level of debt or existing equity). In 2004, 51% (2,279 households) of
Hutchinson's non - senior households had incomes greater than $50,000, meaning that over
half of non - senior households in Hutchinson can afford a median -priced home in the Market
Area.
There are a total of 126 homes in Hutchinson listed For -sale in August 2004. The average
and median price of the homes listed for sale were $193,251 and $169,900, respectively.
These are much higher than the average and median resale price of homes in Hutchinson in
2003 — by about 30% and 20% higher, respectively. Higher list prices may indicate current
strong demand for homes in Hutchinson.
f)15�
Hutchinson Housing Community Development Plan Page 6
• The median price of new single - family homes built in Hutchinson was $149,500 in 2003, an
increase of $39,000 (35.3 %) since 2000. Through July 2004, the median price has increased
to $162,500, a 9% increase from 2003.
• Through year -end 2003, Hutchinson had a total of 217 vacant lots within 18 different
subdivisions. Almost 200 of these lots are in subdivisions platted since 1999, representing
about 90% of the lot supply.
There are 13 active single - family subdivisions with a total of 273 available lots (excluding
planned developments). Based on an average of about 63 homes built per year since 2000,
this equates to a lot supply of 4.3 years. Including the 93 planned lots in the Summerset
Third Addition results in a total of 366 available lots, or a 5 to 6 year lot supply. Maxfield
Research Inc. believes that a three- to five -year supply of lots is an appropriate balance
between providing adequate consumer choice and minimizing developers' carrying costs.
Lot prices at the active subdivision in Hutchinson are typically priced from about $40,000 to
$60,000. Lot prices typically end up accounting for 25% to 30% of the pride of a newly
constructed home. However, lot prices have been closer to about 30% of the cost of the
home in the past year.
• There are seven subdivisions marketing multifamily developments in Hutchinson.
Combined, the subdivisions account for 321 units, 151 of which are available. Based on the
average absorption of 16 units per year between 2000 and 2003, these 151 units would be
absorbed in nine years. Due to the aging of the baby boom population, we estimate about 25
multifamily units could be absorbed annually, resulting in a six-year unit/lot supply.
9 Rental Housing Analysis
F_
L.
General- Occupancy Rental Market
• Since the completion of the previous study in 2001, there have been no market rate rental
projects added in Hutchinson. Overall, there were 31 projects surveyed, with a total of 913
units. As of August 2004, there were 42 vacancies, translating into a vacancy rate of 4.6 %.
The majority of the vacancies were in two - bedroom units.
The monthly rent for market rate units in August 2004 ranged from $335 to $375 for
efficiency units, with an average of about $359 per month. One - bedroom units ranged from
$265 to $665 and averaged $470 per month. Two- bedrooms ranged from $375 to $800 with
an average of $545 per month, while two- bedroom plus den/three - bedroom units ranged from
$475 to $855, averaging about $702 per month.
• We identified six general- occupancy subsidized projects in Hutchinson offering a total of 206
units. A total of three vacancies were reported by building managers, translating to a
vacancy rate of 1.46°1x. In comparison, there were four vacancies in 2001, or a vacancy rate
of 1.9°/x.
J��
Hutchinson Housing Community Development Plan Page 7
• Combined, the average rent paid by tenants at apartments financed through Rural
Development is about $315 to $330 per month. Based on paying 30% of their adjusted gross
income for rent, this would equate to an average annual income of about $12,600 to $13,200. is
Senior Housing Market
We identified six market rate senior rental housing projects in Hutchinson. These six
projects have a total of 249 units with various levels of service— from independent to
memory care. We identified another three subsidized senior projects in the City Hutchinson
with a total of 178 units.
• Overall, there are 12 vacant units among the six market rate senior rental projects in
Hutchinson, representing a vacancy rate of 4.8 %. Generally a healthy senior housing market
will have a vacancy rate of around 5.0% (independent projects) to 7.0% (assisted living or
memory care projects) in order to allow for sufficient consumer choice and turnover.
There are two planned senior housing projects in Hutchinson at this time. Welcome to Our
Home, in conjunction with the Board of Social Ministry, is planning to construct a 50 -unit
independent building adjacent to The Oaks. Additionally, a planned senior condominium
building to be called Community of Lakeridge will be located at the comer of Dale Street and
Century Avenue.
• There are no vacancies among the three subsidized senior projects in Hutchinson, consistent
with the 2001 study. Although there are no vacancies, seniors are usually able to move in
within a few months on a waiting list.
Residents at the three subsidized projects pay 30% of their adjusted gross income on rent. At
Park Towers, the average rent paid was $200. This would equate to an income of roughly
$8,000.
Housing Demand Analysis and Recommendations
• Based on demand generated from household growth and replacement need, we project
demand for about 520 new housing units in Hutchinson between 2004 and 2010. It is
important to note that in order for Hutchinson to realize this growth, a variety of housing
options (both rental and ownership) at various price points will need to be developed.
Based on demographic and market trends, we believe that 15% to 20% of demand over the
next six years will be for rental housing (80 to 110 units); while the remaining 80% to 85%
of the housing demand (415 to 445 units) will be for for -sale housing.
Demand for senior housing varied by the level of services. The following summarizes 2004
senior housing demand calculations for the Hutchinson Market Area:
Active Adult - 69 units 0
Hutchinson Housing Community Development Plan Page 8
Congregate Independent Living - 34 units
. Assisted Living 11 units
Memory Care/Dementia 14 units
Subsidized/Affordable Senior Housing - 22 units
• In the short -term, we believe that the most appropriate project to satisfy market rate senior
demand in Hutchinson is an adult/few- services rental apartment. The development of
planned congregate housing will absorb the demand for independent housing with services.
Furthermore, the planned development of another senior condominium should meet the
demand for seniors seeking a for -sale building through the remainder of this decade.
0
Although existing subsidized senior housing facilities in Hutchinson maintain high
occupancies, we do not recommend the development of additional affordable senior housing
in the short-term. However, due to the increasing demand for subsidized senior housing, we
recommend the development of 30 to 36 units towards the end of this decade.
Based on demand for approximately 80 to 110 rental units in Hutchinson through 2010, we
recommend a building of 40 to 50 market -rate rental units later this decade; once the rental
market demand has increased to a level to sufficient enough to support a new development
without adversely affecting the existing market rate rental market. A portion of this rental
demand could be for a more "up scale" project as well as some larger townhome units for
families.
• Hutchinson currently has a supply of about 270 available lots. Based on the absorption of 50
lots per year, the existing lot supply would be depleted in five years. The general benchmark
for a growing community is a lot supply of three -to five years, ensuring adequate consumer
choice with excessively prolonging developer - carrying costs. The final phase of the
Summerset 3`' Addition will bring another 93 lots on -line, extending the lot- supply for nearly
two more years.
Based on the success of Rolling Meadows and the planned Rolling Meadows East second
phase, we believe that an additional subdivision geared toward entry -level homes should be
pursued towards the end of this decade. We also recommend the continuation of the
Hutchinson Home Purchase Opportunity Program (HHPOP) which has been very beneficial
in helping moderate - income households become first -time homebuyers.
We estimate demand for 275 to 290 single - family homes in Hutchinson between 2004 and
2010 — or about 47 new homes annually. To. meet the demand for entry-level single - family
homes over the remainder of the decade not satisfied by existing homes on the market, we
recommend the development of 90 to 95 homes priced between $125,000 and $150,000. The
remaining demand will be split between move -up homes (130 to 135 homes) priced between
$150,000 and $250,000 and executive homes (55 to 60 homes) priced at $250,000 and above,
We estimate that Hutchinson can support the development of 130 to 140 multifamily units
between 2004 and 2010 — or close to about 23 units per year. Based on home values of the
existing housing stock, we believe that about 60% of the for -sale multifamily demand will be
_5� . _�)
Hutchinson Housing Community Development Plan Pa Le 9
for units priced between $125,000 and $155,000. The remaining demand for 55 to 60 units
will be for units priced between $175,000 and $225,000. 0
G:IRRA/2005 Development/2005 Housing Development Plan
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0
I I I J I
To: Hutchinson City Council
From: Julie Wischnack, AICP
Date: January 5, 005 — Fleeting Date — January 11, 2005
Re: Final Plat — Southfork Ridge — 2nd Addition (REVISED)
Darrel Farr Development, property owners
Attached is a final plat for Southfurk Ridge — 2"' Addition. The Council originally approved the 2d
Addition on May 25, 2004. The plat has not been filed for the 2"d Addition. They are requesting a small
revision from the original approval in that they would only final plat the eastern single family lots and the
remaining area (for the townhome. s) would be placed in an outlot.
Bil the basic characteristics of the plat have not changed, staff recommends approval of this minor
change to the plat.
C-c: Lucinda Gardner, Farr Development, 1721- amel Rd, Hamel MN 55340
Charlie Levis, Farr Development, 172 Hamel Rd., Hamel MN 55340
Brian Johnson, Westwood Professional Services
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CITY OF HUTCHINSON DIRECTOR'S REPOWs
Prepared By. Julie Wischnack, AICP, Director of Plan ning/Zo-nin g/Bu ilding
Date: January 11, 2005
Re: Out of State Travel Request
This is a request for out of state travel to attend the annual, National American Planning
Association conference, which will be held in San Francisco, CA. The conference will
be held Match 19 through March 23. This conference has been provided for in the
budget. As you are aware, I am involved in various leadership positions for the
Minnesota Chapter of the American Planning Association. This year, I am co-chairing
the Upper Midwest Regional American Planning Association conference.
If you have any questions, please let me know.
5�)
WTP Preliminary Design
Council Meeting January 11, 2005
A AtTTFM 74MON NOW ..4. w s*4
PAW Histm
a Design Concepts, — 2001
s Peer Review — 2002
a Pilot Testing
Protocol — February 2003
Report — Novembu 2003
■ Master Plan — April 2004
• Preliminary Design Report — October 20,04
• Value Engineering Review— December 2004
EarthTech A I ETTER "M""W —&
PMI*4-A Objoc*"
• Provide Capacity to 2025 +
• Improve Water Quality
Manganese
Hardness
Total NssNved Solids
Total THM's
Arnmonle
QDPW
• Improve System Security
■ Improve Community Safety
@' EarthTech MQW,—d. .bw
■ Projw Fq*WM a swrq
w 2025
S Supply Capacity, 5,600 gpm (firm)
TTreatment Capacity
6,6 MGD, 4,500 gprn maximum daily
3,25 MG0, 2,2*0 gpm aNerage daMy
Treatment
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• Storage Capacity, 1.5 MG on-site
Lift • High Lift Pumps
6,750 GPMf (firm)
• Total Cost: $14 - $15 million
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EarthTech A NEMM TUMO*RQW d, —ib;
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BOOM Feet aces
■ General Layout
• Entrances and Access
■ Office Areas
• Garage
• Maintenance
• Process Areas
• Tankage
• Chemical Storage
• Electrical/Mechan ca I
• Emergency Generator
........ ..
Schwule
• Design Services — Winter 2004/2005
8-10 months total
• Multjple Construction Contracts
• Supply Well — Spring 2005
. 3 months
• Reservoir -- Spring 2005
. 4 mwtbs
■ Treatment Plant — Fall 2005iSpring 2006
18.24 months
@EadhTech A IMEN MMORMW
Sales ASreennent
This agreement entered into on the 13th day of December, 2004, by and between Creek Side
Soils /City of Hutchinson, Minnesota ( "Creek Side "), a Minnesota municipality and Jeff
Meehan Sales, Incorporated. ( "JMSI "), a Minnesota Corporation. Creek Side is in the
business of soil products, mulch products, and related items, and desires to obtain the
services of JMSI to market and sell its products as set forth below,
Exclusive Geoaranhic Sales Territory. The exclusive sales territory for JMSI shall be
Minnesota, Wisconsin, Iowa, North Dakota, South Dakota and surrounding states where
shipping Creek Side products is viable.
Creek Side Products to be Sold Exclusively Throu h JMSI. The following Creek
Side products are to be sold exclusively by JMSI in the JMSI sales territory: (Addendum A.)
The list of products sold by JMSI may be amended from time to time as agreed upon by both
the parties.
Disclosure of .TMSI Conflicts/Non Competition. JMSI shall not sell or market any other
products of a direct competitor in the JMSI exclusive sales territory of any kind or nature
whatsoever without the express written consent of Creek Side. JMSI shall within 10 days of
execution of this agreement disclose to Creek Side all products it sells or market within the
exclusive JMSI sales territory which compete directly with Creek Side products disclosing
the name of the product, the manufacture of the competing product and, the competing
products composition.
Duties of JMSI. JMSI agrees to diligently and faithfully work the exclusive JMSI sales
territory in an effort to secure business for Creek Side, and use its best efforts to promote and
market Creek Side's products. Additionally, JMSI will cooperate with Creek Side in the
development and preparation of a formalized yearly sales and marketing plan, including sales
projections, proposed discounts and anticipated delivery dates for each Creek Side and
related products. JMSI and Creek Side agree to mutually cooperate to develop procedures
for the purposes of accounting for sales of Creek Side products as well as developing the
basis for the payment of commissions.
Duties of Creek Side. Creek Side will use its best efforts to perform and provide its
products in a timely, fit, merchantable, workmanlike, and marketable manner. JMSI may
assist Creek Side in these areas but the sole discretion as to marketability and other product
standards shall be the decision of Creek Side. Creek Side will protect and promote exclusive
JMSI customer relationships in the JMSI sales territory and will provide support for the sales
and marketing efforts of JMSI as Creek Side deems best for the promotion of Creek Side
products and within a budget for these purposes determined solely by Creek Side. Creek
Side agrees to promptly refer to JMSI for action all inquiries concerning Creek Side's
products received from any source or by any means whatsoever from the territory or for
shipment of products into the territory. Creek Side reserves to right to invoke a "stop sell"
clause due to any natural disaster or accident which renders the manufacturing of Creek Side
products impossible.
F- -I
L J
<6 ( 46
Relationship Created. The relationship between Creek Side and JMSI is that of an
independent contractor. No relationship of employer - employee or joint venture is created by
this document. Creek Side has contracted with JMSI only to be its sales and marketing
representative in the exclusive JMSI sales territory.
Liability. Creek Side shall hold JMSI harmless from and against JMSI for all liability, loss,
costs, expenses or damages caused by reason of any products (whether or not defective), or
any at or omission of Creek Side, including but not limited to any injury (bodily, property,
personal, business character, reputation), sustained by any person or to any person or to
property, and for infringement of any patent rights or other rights of third parties, and for
any violation of municipal, state, or federal laws governing the products or their sale. JMSI
recognizes that production capabilities of Creek Side and availability of its products is finite
and that JMSI is solely responsible for representations made to customers, should those
representations be in conflict with information presented to JMSI by Creek Side.
Insurance. During the time of this agreement and any extensions thereof, JMSI shall have in
force its own insurance policies for workers compensation, automobile liability, and
property damage with coverage amounts not less than $300,000 per person or $500,000 per
occurrence.
Allied Products. JMSI shall be paid a 3% commission on all net sales of allied products.
House Accounts. Creek Side may have from time to time house accounts generated through
local contracts generated by Creek Side. Local contacts are defined as those customers within
a ten -mile radius of Creek Side, excluding those accounts who are owned by accounts
outside, or buy outside of the ten mile radius. These house accounts are not part of this
agreement.
Commission. The base commissions payable by Creek Side to JMSI shall be 5% on bagged
goods and $1.00 per cubic yard on bulk products. The actual amount of commission will be
computed on the net amount of each invoice for a complete or partial order excluding
freight/transportation costs, including insurance. All commissions earned shall be due and
payable not later than the 15`h of the month following customer payment to Creek Side.
NOTE: An additional 2% commission will be paid to JMSI if market conditions allow and
the sale price meets the minimum margin (defined as "base cost") as established by the Creek
Side yearly marketing plan.
Additional Commission Incentive. When Creek Side net sales exceed $1,000,000.00,
Creek Side will pay JMSI an annual commission incentive of one half of one percentof net
sales, from dollar one. (Computed on net amount, exclusive o£&eight/transportation costs,
including insurance). The amount will be computed on the basis of the sales year, which
runs from September 1 - August 31. This incentive will begin September 1, 2004.
g(Q-)
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Term. This sales agreement will commence on April 15, 2004, and will continue in full force
in effect for a period of Eve years. There will be an automatic renewal extension of one year
following the five -year term and each year after unless Creek Side notifies JMSI in writing at
least 120 prior to the date of termination. Creek Side shall not for the duration of this sales
agreement or for one full year after termination thereof engage, hire, or employ JMSI's sub
agents, sales persons, employees, representatives, or agents unless otherwise agreed to in
writing by JMSI.
Such sub agents, sales persons, employees, representatives, or agents shall be identified to
Creek Side at the end of non - renewal of this agreement.
Remedies. This entire agreement recognizes and will be subject to Minnesota statute
325E.37 and 181.145 (Addendums B & Q. JMSI and Creek Side hereby agree that its sole
remedy for claims or causes of action arising from this agreement shall be to submit those
claims or causes of action to arbitration as prescribed in Minnesota statute 325E.37.
Creek Side Soil/City of Hutchinson, MN
Steven W. Cook
Mayor
Crary Plotz
Date: 12/27/04
Date: 12/27/04
City Administrator
1500 Adams Street Southeast
Hutchinson, MN 55350
Jeff Meehan Sales, Incorporated
Jeffrey C. Meehan Date: 12/20/04
Chief Executive Officer
Suite 104
2424 Anthony Lane North
Minneapolis, MN 55418
S(a)
dMSX / MEI{SIDE SOILS AAAE UM " "
ERQREa x,I D G
1.) CreekSide Brand Bagged ,Products
2.) WonderBlend Brand Bagged Products
3 J SplendorGRO Brand Bagged Products
4.) Bulk Mulch Products
5.) Bulk Soil Products
6.) Bachmans Private Label Products, And Other Such Programs Which May Present
Themselves For Quotations. (Includes Bulk Formulations.)
C.1
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Miru�esota Sta to 004 Tabl of Cha ers JS
Table of c nten s f Cha ter 3 SE
32SX.37 Termination of sales representatives.
Subdivision 1. Definitions. (a) As used in this
section, the following terms have the meaning given them.
(b) "coed cause" means a material breach of one or more
provisions of a written sales representative agreement governing
the relationship with the manufacturer, wholesaler, assembler,
or importer, or in absence of a written agreement, failure by
the sales representative to substantially comply with the
material and reasonable requirements imposed by the
manufacturer, wholesaler, assembler, or importer, Good cause
includes, but is not limited to:
(1) the bankruptcy or insolvency of the sales
representative;
(2) assignment for the benefit of creditors or similar
disposition of the assets of the sales representative's
business;
(3) the voluntary abandonment of the business by the sales
representative as determined by a totality of the circumstances;
(4) conviction or a plea of guilty or no contest to a
charge of violating any law relating to the sales
representative's buaineas;
(5) any act of the sales representative which materially
impairs the good will associated with the manufacturer's,
wholesaler's, assembler's, or importer's trademark, trade name,
service mark, logotype, or other commercial symbol; or
(6) failure to forward customer payments to the
manufacturer, wholesaler, assembler, or importer. -
(c) "Person". means a natural person, but also includes a
Partnership, corporation, and all other entities.
(d) "sales representative^ means a person who contracts
with a principal to solicit wholesale orders and who is
compensated, in whole or in part, by commission.
Sales representative does not include a person who:
.(1) is an employee of the principal;
(2) places orders or purchases for the person's own account
for resale;
(3) holds the goods on a consignment basis for the
Principal's account for resale; or
(4) distributes, sells, or offers the goods, other than
http : /Iwww.revisorieg. state. mn, us / data / revisor /statutes/2004 /325F137,htag 12/20!2004
M, p,
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samples, to end users, not for resale.
(e) "Sales representative agreement" means a contract or
agreement, either express or implied, whether oral or written,
for a' definite or indefinite period, between a sales
representative and another person or persons, whereby a sales
representative is granted the right to represent, sell, or offer
for sale a manufacturer's, wholesaler's, assembler's, or
importer's goods by use of the latter's trade name, trademark,
service mark, logotype, advertising, or other commercial symbol
or related characteristics, and in which there exists a
community of interest between the parties in the marketing of
the goods at wholesale, by lease, agreement, or otherwise.
"wholesale orders" means the solicitation of orders for goods by
persons in the distribution chain for ultimate sale at retail.
Subd. 2. Termination of agreement. (a) A
manufacturer, wholesaler, assembler, or importer may not
terminate a sales representative agreement unless the person has
good cause and:
(1) that person has given written.notice setting forth the
reasons) for the termination at least 90 days in advance of
termination; and
(2) the recipient of the notice fails to correct the
reasons stated for termination in the notice within 60 days of
receipt of the notice.
(b) A notice of termination is effective immediately upon
receipt where the alleged grounds for termination are the
reasons set forth in subdivision 1, paragraph (b), clauses (1)
to (6), hereof.
Subd. 3. neneval of agreements. Unless the failure
to renew a sales representative agreement is for good cause, and
the sales representative has failed to correct reasons for
termination as required by subdivision 2, no person may fail to
renew a sales representative agreement unless the sales
representative has been given written notice of the intention
not to renew at least 90 days in advance of the expiration of
the agreement. For purposes of this subdivis,ion,.a sales
representative agreement of indefinite duration shall be treated
as if it were for a definite duration expiring 180 days after
the giving of written notice of intention not to continue the
agreement..
subd. 4. night* upon termination. It a sales
representative is paid by commission under a sales
representative agreement and the agreement is terminated, the
representative is entitled to be paid for all sales as to which
the representative would have been entitled to commissions
pursuant to the provisions of the sales representative
agreement, made prior to the date of termination of the
agreement or the end of the notification period, whichever is
later, regardless of whether the goods have been actually
shipped. Payment of commissions due the sales representative
shall be paid in accordance with the terms of the sales
representative agreement or, if not specified in the agreement,
payments of commissions due the sales representative shall be
http: /lwww.revisor.leg. state. mn. us / data / revisor /statutes /2004/325E/37.httnl 12/20/2004
S(C�)
Paid in accordance with section 181.145.
Subd. 5. Arbitration. (a) The sole remedy for a
manufacturer, wholesaler, assembler, or importer who alleges a
violation of any provision of this section is to submit the
matter to arbitration. A sales representative may also submit a
matter to arbitration, or in the alternative, at the sales
representative's option prior to the arbitration hearing, the
sales representative may bring the sales representative's claims
in a court of law, and in that event the claims of all parties
must be resolved in that forum. In the event the parties do not
agree to an arbitrator within 30 days after the sales
representative demands arbitration in writing, either party may
request the appointment of an arbitrator from the American
Arbitration Association. Each party to a sales representative
agreement shall be bound by the arbitration. In the event that
the American Arbitration Association declines to appoint an
arbitrator, the arbitration shall proceed under chapter 572.
The coat of an arbitration hearing must be borne equally by both
parties unless the arbitrator determines a more equitable
distribution. Except as provided in paragraph (c), the
arbitration proceeding is to be governed by the uniform
Arbitration Act, sections 572.08 to 572.30.
(b) The arbitrator.may provide any of the following
remedies:
(1) sustainment of the termination of the sales
representative agreement;
(2) reinstatement of the sales representative agreement, or
damages;
(3) payment of commissions due under subdivision 4;
(4) reasonable attorneys' fees and costs to a prevailing
sales representative;
(5) reasonable attorneys' fees and costs to a prevailing
manufacturer, wholesaler, assembler, or importer, if the
arbitrator finds the complaint was frivolous, unreasonable, or
without foundation; or
(6) the full amount of the arbitrator's fees and expenses
If the arbitrator finds that the sales representative's resort
to arbitration or the manufacturer'a, wholesaler's, assembler's,
or importer's defense in arbitration was vexatious and lacking
in good faith.
(c) The decision of any arbitration hearing under this
subdivision is final and binding on the sales representative and
the manufacturer, wholesaler, assembler, or importer. The
district court shall, upon application of a party, issue an
order confirming the decision.
Subd. 6. scopes; limitation . (a) This section
applies to a sales representative who, during some part of the
period of the sales representative agreement:
(1) is a resident of Minnesota or maintains that person's
http: / /www.revisor.leg. state. mn. us / dats/ revisor /statutes/2004/325EJ37.htm] 12120/2004
principal place of business in Minnesota; or
(2) whose geographical territory specified in the sales
representative agreement Includes part or all of Minnesota.
(b) To be effective, any demand for arbitration under
subdivision 5 must be made in writing and delivered to the
Principal on or before one year after the effective date of the
termination of the agreement.
HtST: 1990 c 539 s 1; 1991 c 190 s 1
Copyright 2009 by the Office of Revisor of statutes, State of Minnesotd.
http: / /www. revisor .jeg.state.mn.us /data/revisor /statutes /2004/325F/37.ht W
0
Y 1
Minnesota Statut 004 Ta of Ch t s C
Table of contents for Chapter 18
191.145 Prompt payment of commissions to commission
salespeople.
Subdivision 1. Definitions. For the purposes of this
section, "commission salesperson" means a person who is paid on
the basis of commissions for sales and who is not covered by
sections 181.13 and 181.14 because the person.is an independent
contzactor.. For the purposes of this section, the phrase
"commissions earned through the last day of employment" means
commissions due for services or merchandise which have actually
been delivered to and accepted by the customer by the final day
of the salesperson's employment.
Subd. 2.- Prompt payment required_ (a) When any
Person, firm, company, association, or corporation employing a
commission salesperson in this state terminates the salesperson,
or when the salesperson resigns that position, the employer
shall promptly pay the salesperson, at the usual place of
Payment, commissions earned through the last day of employment
or be liable to the salesperson for the penalty provided under
subdivision 3 in addition to any earned commissions unless the
employee requests that the commissions be sent to the employee
through the mails. It, in accordance with a request by the
employee, the employee's commmissions are sent to the employee
through the mail, the commissions shall be deemed to have been
Paid as of the date of theiz postmark for the purposes of this
section.
(b) If the employer terminates the salesperson or if the
salesperson resigns giving at least five days' written.notice,
the employer shall pay the salesperson's commissions earned
through the last day of employment on demand no later than three
working days after the salesperson's last day of work. -
(c) If the salesperson resigns without giving at least five
days' written notice, the employer shall pay the salesperson's
commissions earned through the last day of employment on demand
no later than six working days after the salesperson's last day
of work.
(d).Notwithstanding the provisions of paragraphs (b) and
(c), if the terminated or resigning salesperson was, during
employment, entrusted with the collection, disbursement, or
handling of money or property, the employer has ten working days
after the termination of employment to audit and adjust the
accounts of the salesperson before the salesperson can demand
commissions earned through the last day of employment. In such
cases, the penalty provided in subdivision 3 shall apply only
from the date of demand made alter the expiration of the ten
working day audit period.
subd. 3. Penalty for nonprompt payment. If the
employer fails to.pay the salesperson commissions earned through
the last day of employment on demand within the applicable
http: / /www.revisor.leg. state. mn. us / data / revisor /statutW2004 /181 /145.htmi 12/20/2^'
Period as provided under subdivision 2, the employer shall be
liable to the salesperson, in addition to earned commissions,
for a penalty for each day, not exceeding 15 days, which the
employer is late in making full payment or satisfactory
settlement to the salesperson for the commissions earned through
the last day of employment. The daily penalty shall be in an
amount equal to 1 /15 of the salesperson's commissions earned
through the last day of employment which are still unpaid at the
time that, the penalty will be assessed.
Subd. 4. Amount of commission disputed. (a) When
there is a dispute concerning the amount of the salesperson's
commissions earned through the last day of employment or whether
the employer has properly audited and adjusted the salesperson'a
account, the penalty provided in subdivision 3 shall not apply
if the employer pays the amount it in good faith believes is
awed the salesperson for commissions earned. through the last day
Of employment within the applicable period as provided under
subdivision 2; except that, if the dispute is later adjudicated
and it is determined that the salesperson's commissions earned
through the last day of employment were greater than the amount
paid by the employer, the penalty provided in subdivision 3,
shall apply.
(b) if a dispute under this subdivision is later
adjudicated and it is determined that the salesperson was not
Promptly paid commissions earned through the last day of
employment as provided under subdivision 2, the employer shall
pay reasonable attorney's fees incurred by the salesperson. -
Subd. 5. Cwemiasions earned after last day or
euPloyswnt. Nothing in this section shall be construed to
impair a commission salesperson from collecting commissions on
merchandise ordered prior to the last day of employment but
delivered and accepted after termination of employment.
However, the penalties prescribed in subdivision 3 apply only
with respect to the payment of commissions earned through the
last day of employment.
HIST: 1984 c 446 s 3; 1986 c 444
Copyright 2004 by the office of Revisor. of Statutes, State of Minnesota.
http://www.revisor..Ieg.state.rnn.us/datB/Tevisor /statute s/2004 /181/145.htm1
--o - - — -
1.1
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12/20/2004
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Hutchinson City Center
111 Hassan Street SE
Hntchlnr n. MN $5350.2522
320.597.5151/Fm 320. 2344240
4 R A N D U M
TO: Honorable Mayor and City Council
FROM: John P. Rodeberg, Director of Public Works
RE: Consideration of Storm Water Utility Rate Changes
DATE: January 6, 2005
We have delayed action on this proposed fee adjustment to have time to review issues related to
mosquito control. The issues that had arisen include:
1. Only storm water treatment related mosquito control can be included in the Storm Water
Utility budget. This relates to control of larvae in ponds, catch basins and other storm water
related locations, which is by pellets/briquettes.
2. This type of control (pelletstbriquettes) is the primary focus of the Metropolitan Mosquito
Control District. This is based on control of the type of the mosquitoes most likely to carry
West Nile or other viruses.
3. Spraying cannot be included in the Storm Water Utility budget because it is not related to
storm water.
4. Issues have arisen regarding the benefit of mosquito control to Commercial/Industrial
properties. Based on our discussions, we are proposing to remove the cost of proposed
mosquito control from the fee for Commercial/Industrial properties.
5. We are proposing to review mosquito spraying efforts also. We are currently reviewing the
potential for establishing a Mosquito Control District that could help cover all costs (pellets,
briquettes and spraying).
The attached recommended rate adjustment for 2005 includes the following:
1. Adjust all rates by a 3% inflationary increase.
2. Adjust all rates EXCEPT for commercial/industrial to cover a reduced -cost larvae control
program for 2005. We have cut our originally estimated cost in half, and will be working
with our mosquito control specialists to develop our control plan.
3. If a Mosquito Control District is set up in the future, it would be proposed to remove this
item from the Storm Water Utility budget.
We recommend approval of the following rate structure for the Storm Water Utility for 2005.
Printed on =Yded PORT - % / �\
DC l\
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11
11
LIQUOR HUTCH
PROJECT UPDATE
Honorable Mayor & City Council
Un
Liquor Hutch Project Team
January 11, 2005
q(0-)
Pro ect Back round & SurnmarX
• In 1999 it was determined that an expansion of municipal liquor store facilities would be
needed to facilitate growing sales and to maintain market share.
• A project team was formed in early 2003 to determine the project scope, research
location options, determine costs and bring a recommendation back to the City Council
regarding the expansion of the municipal liquor store. Team members include:
Marlin Torgetson
Jim Haugen
Candice Woods
Ken Merrill
Julie Wisebnaek
Gary Plotz
Miles R Seppelt
Mayor
Council Member / Architect
Liquor Store Manager
City Finance Director
Director of Planning & Zoning
City Administrator
Economic Development Director
• In 2003 a plan to build a new liquor store on Main Street was formulated and later
abandoned.
• In early 2004, a plan to remodel the existing store and build a 20d store south of town was
then developed.
• After taking public testimony on the two -store option the City Council voted on June 80"
2004 to proceed with the development of one large store in the downtown.
Important Considerations
• It is estimated that nearly $100,000 has been
Architectural work for Main Street site
Site development of Main Street location
Grinstead & Associates Study
Dakota Worldwide Study
City Staff Time
pent on this project a
$47,965+
$12,268+
$10,740
$6,995
$15,000+
ready:
(2003)
(2003 -2004)
(1999 -2000)
(2004)
(1999 — 2004)
• In addition, significant sales revenue & profits have been lost by not doing the project
already (as predicted in previous studies). As it stands, at least 19 months of potentially
expanded revenues have already been lost.
• According to a report by State of Minnesota finance officials this past November,
building costs were rising an average of 8% annually. (1/512005 Minneapolis
StarTribune)
• Interest rates are rising and will continue to rise.
• The costs of doing nothing and / or starting over are significant.
•
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Protect Rationa,�g
• Liquor Hutch sales at $816 / sq. foot have `topped out" with no increase in sales during
2004.
• Customer counts are currently declining.
• It is projected that the Liquor Hutch will lose 1.44% of its current market share this year -
while the existing store has 51% of the market share, recent changes in the market require
an improvement to the facility in order to protect this position and expand it.
• Insufficient storage & display space negatively impacts profitability and the ability to
price product competitively.
• Safety and access concerns for customers & employees
Project God
• Maintain and expand transfers to the city's General Fund (currently about $320,000 per
yam)
• Maintain and expand market share & sales
• Deter the appearance of additional liquor outlets within the trade area. (protect market
share)
• Satisfy liquor store space requirements for the next 10 years. (prepare for growth)
• Increase the efficiency of the liquor operation
• Improve product selection, pricing, labor costs and customer service
• Improve customer and employee safety
Achievement of these goals defined the project needs and scope:
• • At least 7,000 square feet of retail display space w/ improved store layout
• 35 cooler doors for the display of a wider variety of beers & liquors
• Enhanced wine display area
• Expanded storage space
• Loading docks
The scope of the project was further influenced by the decision to expand at the existing Liquor
Hutch location.
Project Scone
• New addition of 3,933 square feet
4 expands existing building to Washington Avenue
4 creates total sales floor space of 8,569 square feet
4 space for 15 -18 new cooler doors
• Acquire adjoining retail space of 3,950 square feet
4 reconfigure space for product storage and receiving
4 add loading docks
q k)
Remodel existing 4,636 square foot liquor store
create enhanced wine display area
improves store layout and internal traffic flow
Create a dedicated Liquor Store parking area
4 line up parking lot access with North Jefferson Street (safety improvement)
-)
improves customer and pedestrian safety
A floor plan has been enclosed for
your review.
Location & Site Plan
The project team is
recommending that the
expansion / remodel take
place at the location of the
current store on Washington
Avenue.
Among the advantages this
provides:
4 Conforms with the Downtown Revitalization Master Plan.
Keeps a $ 3.9 million business in the downtown.
Location already well Imown
Good visibility
4 Excellent traffic counts
4 Ample parking
4 Easy access
As proposed, the existing store would be expanded south to front on Washington Avenue
— conforming with the Downtown Revitalization Master Plan and creating a "main
Street"' look in that area.
Please refer to the enclosed Site Plan.
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HUTCHINSON LIQUOR REMODEL
HUTCHINSON, MINNESOTA
NOVEMBER 19, 2004
JL
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HUTCHINSON
HVTCHINSON, MINNESOTA
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LIQUOR
REMODEL ilk
NOVEMBER 19, 2004
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• If the Council decides to move ahead with this project at its January 11'• meeting the
project could be completed by mid - November. The projected timeline:
January 11*
Jan 12 — 280'
January — May
Jan — Feb
February 22°d
Feb — March
April 12'"
May 10 -13"
May 16' — Nov. l Ph
November 18d,
Council authorization to proceed
Concept Design
Property Acquisition
Design Development / Update Budget
Council Approval
Construction Documents prepared
Council Approval to seek bids
Award Construction Contract
Construction
Store Open
The project would be completed in phases so as to keep the existing store open dining
construction:
Phase I Build addition & remodel adjoining space
Phase II Move operations into the new section
Phase III Remodel existing Liquor Hutch space
Phase IV Expand operations into remodeled area
Project complete
Please refer to the enclosed timeline graphic.
Cost Estimate
Ttishie Montgomery Architects in conjunction with Greystone Construction Company
have provided an estimate of the building construction costs. These break down as
follows:
Site acquisition Costs $228,050
Relocation Costs $15,000
Building Construction
$1,140,650
Contingency (101%)
$114,065
General Contractor
$100,377
Washington Ave. lmp, $30,000
Coolers / security / phone, etc. $150,000
Architectural & Engineering S.104342
011%1011 �
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Liquor Hutch Project Budget Summary
Updated: 15 December 2004
1
Aquire building space ($50 / SF)
$198,050
2
Aquire expansion space ($5/ SF)
$30,000
3
Relocation Expenses
$15.000
TOTAL AQUISITION BUDGET
$243,050
4
General Conditions
$75,000
5
Building Permit / SAC & WAC
$20,000
6
Excavation & Backfill
$30,000
7
Landscaping (excluding Washington Ave. & Adams St.)
$25,000
8
Curb & gutter (parking lot & dock only)
$16,000
9
Bituminous paving (parking lot only)
$18,000
10
General Demolition and Shoring
$50,000
11
Concrete
$90,000
12
Masonry
$187,500
13
Furnish Structural & Misc. Steel
$30,000
14
Erect Structural & Misc. Steel
$10,450
16
Rough Carpentry
$25,000
16
Roofing
$42,000
17
Canopies
$40,000
18
Caulking
$3,000
19
Hollow metal doors & hardware
$14,400
20
Overhead door
$1,500
21
Glass & Glazing
$40,000
22
Drywall construction
$100,000
23
Ceramic Tile
$10,000
24
Carpeting & VCT
$45,000
25
Suspended acoustical ceilings
$18,000
26
EIFS
$35,000
27
Painting
$33,500
28
Bathroom Accessories
$1,500
29
Interior signage
$2,500
30
Exterior signage
$15,000
31
Dock elevator equipment
$6,000
32
Plumbing
$28,800
33
HVAC
$45,500
34
Fire protection systems
$12,000
35
Electrical
$55,000
36
Low Voltage (associted with HVAC)
$5.000
SUB -TOTAL CONSTRUCTION BUDGET
$1,140,650
Contingency (10 %)
$114,065
General Contractor Overhead & Profit (8 %)
$100.377
TOTAL CONSTRUCTION BUDGET
$1,355,092
37 Washington Avenue Improvements $30,000
38 Coolers, shelving & Cash Wraps $150,000
39 POS, camera & security, Phone $50,000
40 Architectural & Engineering Fees (7 %) / Reimbursables $104,342
TOTAL MISC. ITEMS $334,342
GRAND TOTAL $1 932,484
Liquor Store Fund Contribution ($500,000)
To Finance $1,432,484
Q (a)
• Key Points:
. i This is a significant reduction from the August 2004 costs estimates of $2 - $2.8
million. (see cost saving measures, below)
-) A verbal agreement has been reached with Nash Finch to sell the adjoining retail space
(currently occupied by Midwest Tai Kwon Do) to the Liquor Hutch for $50 per square
foot, a total of $198,050. In 2001 the property. was appraised at about $205,000, so this is
a particularly good price.
4 In addition, Nash Finch has agreed on a price of $5 per square foot for the parking lot
space that would be needed for the expanded Liquor Hutch. Total cost would be about
$30,000 but rould be considerably-less because a sizable on of the south parking lot
is alre owned hy the ci
-a Finally, the city would be legally obligated to assist Midwest Tai Kwon Do in finding
a new location. Costs for this could be in the area of $15,000.
.Cost Saving Measure,
• The adjoining retail space will kept basically as it is today — with only very minimal
remodeling. The existing floor plan in this area is being maintained.
• The existing coolers will remain where they are.
• Existing electrical panels will remain as they are currently.
• A number of items (new coolers, shelving, cash wraps, cameras & security, phone
system) are not included in the bidding process and will be done separately using city
staff as much as possible.
Proiecj Financing
• Reserves from the Liquor Store Fund $500,000
• Internal borrowing from the Water & Sewer Fund $1.432.484
(4.54% for 15 years)
TOTAL S7.932.4Ad
• Annual debt service is estimated to be about 13$ 2,000
• Separate pro - formas done by Ken Merrill and Miles Seppelt both indicate that the store
will be able to cash flow adequately and continue it's transfers to the general fund with
this amount of debt service.
L➢ uor Store Expansion Comparative Da
City of Redwood Falls
• Opened a new facility 3 blocks east of their old store in November 2002
• Increased size from 4,000 square feet to 8,500 sq feet with an investment of
approximately $850,000
q 60
Sales Data (from State Auditor's Reports)
2000 - $998,569
2001- $1,037,288
2002 - $1,105,241
2003 - $1,285,427
City of Monticello
Increase of 16.3%
• Expanded current facility by 3,600 sq feet during 2001
• Increased cooler doors from 19 to 39
• Added a wine dept with tasting area
• Investment of approximately $580,000
Sales Data (from State Auditor's Reports)
2000 - $2,619,955
2001 - $2,847,302 (stayed open during construction)
2002 - $3,120,173 Increase of 9.6%
2003 - $3,366,300 Increase of 7.9%
City of Edina
• Remodeled current facility on Vernon Ave during 2002
• Store was closed for the remodel, closing on Feb 4" and reopening on March 251'
2002.
Sales Data (from Store Manager)
2001 - $2,960,696
2002 - $2,829,944
2003 - $3,423,217 Increase of 15.6% ov-c.T 20 (last year not affected by closing)
2004 - $3,532,106 Increase of 3.2% (poor sales year across the state)
Sales for the next 23 out of 24 months showed an increase, with an average increase
of $19,000 per month compared to 2001 sales
4 November 2002 sales increased $35,956 over November 2001
4 December 2002 sales increased $39,956 over December 2001
City of Montevideo
Moved to ]eased space in new location during 1998
Increased space from 4,400 sq feet to 9,000 sq feet
Increased cooler doors from 15 to 24
Sales Data (from S
1998 - $1,224,527
1999 - $1,320,363
2000 - $1,392,792
2001- $1,440,395
2002: $1,466,071
tore Manager)
Increase of 7.8%
Increase of 5.5%
Increase of 3A%
Increase of 1.8%
L
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2003 - $1,524,012 Increase of 3.95%
. • It. should be noted here that in no way can these figures be considered a predictor of
actual sales increases at an expanded Liquor Hutch, other than to say that "an expansion /
remodel results in sales growth."
Each store and community is different from Hutchison in a number of ways. Size of
trade area, local economic conditions, quality of store management, the presence or
absence of competition, location, traffic flow and a myriad of other factors would have to
be considered in order to make a meaningful comparison.
Pro- formes
• Per the direction of the Mayor, pro- formas were developed on the basis of a total project
cost of 1,5 million. City finance director Ken Merrill will present these pro - formas at
the January l lm meeting of the City Council.
• As developed by the Liquor Store Project Team however, the project is estimated to cost
a total of $1,932,48 4.
• A decision by the City Council to cap project expenditures at the $1.5 million level will
necessitate a significant change in the project scope and the development of a new design
plan. This will delay the project by at least two months, with completion occurring not
earlier than Spring 2006.
0 • A reduced project scope may make it impossible to realize all project goals.
Next Steps
If the City Council approves this plan as presented, authorization will be needed to:
• Enter into a purchase agreement for the properties needed for the expansion
• Complete the architectural design process
• Prepare construction bidding documents for review by the City Council .
Alternatively, if the plan is not consistent with the wishes of the City Council, the Liquor Stare
Project Team will need further direction.
L�
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Hutchinson Liquor
Hutchinson, innesota
November 19, 2004
Mt7 REfi G�MBEC Y'
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South Elevation
Hutchinson Liquor
Hutchingon, Minnesota
November 19, 2004
�o�FGCiu cs�
Event 1 Month
Council Authorization
Concept Design
Property Acquisition
Update Budget
Design Development
Update Budget
City Approvals
Construction D6cuina
Update Budget
City Approvals
Construction Bidding
Award Est. Contract
Construction
Occupancy 1 Stocking
Sty Open
i
Project Timeline � Liquor Hutch Expansion
RESOLUTION NO. 12604
. RESOLUTION AUTIIORIZING CITY STAFF TO PROCEED
WITH DEVELOPMENT OF A NEW MUNICIPLE LIQUOR STORE
FOR THE CITY OF HUTCHINSON
WHEREAS, the municipal liquor store provides an important source of revenue for the city, and;
WHEREAS, the existing municipal liquor store has been found to be inadequate for this purpose, and;
WHEREAS, the City of Hutchinson desires to promote the continued redevelopment of the city's
downtown, and;
WIIEREAS, a number of potential locations have been reviewed and analyzed in terns of cost,
visibility, traffic flow, parldng and impact on surrounding businesses, and;
WHEREAS, it has been determined by the City Council that one particular site is advantageous in
these respects,
THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF
HUTCHINSON, MINNESOTA,
Hereby authorizes and directs city staff to proceed with development of an expanded municipal liquor
store at the site of the existing facility; specifically to:
• Enter into a purchase agreement for the properties needed for the expansion
• Complete the architectural design process
• Prepare construction bidding documents for review by the City Council
BE IT FURTHER RESOLVED THAT TBE CITY COUNCIEL OF THE CITY OF
HUTCHINSON, MINNESOTA,
Hereby directs that the existing Liquor Store Project Team, comprised of two City Council members,
the city administrator, the city's finance director, liquor store manager, planning director and economic
development director, to continue to oversee the project for the benefit ofthe city and directs that committee to
provide regular project updates to the City Council.
Adopted by the City Council this 1 ld day of January, 2005.
ATTEST:
Gary D. Plotz Steven W.
City Administrator Mayor
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.. , 'ENGINEE , F U HINSON. N N
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HASSAN $7St, HU7CHINSON MN'. 55G3,5'.D0 . E (6P,.
CONTRACTOR: Wm Mueller & Sons Inc
Letting No. 6
Project No. 04-06
831 Park Ave, P 0 Box 247, Hamburg MN 55339
Echo Drive SE &
Project Location: Echo Circle BE
1) Retapped existing watermain to install new service. 2) Cut -in 6" gate valve Identif led as
8" gate valve on plan. 3) Abandoned extra water service on Haritge property. 4) Deduct for
falling to meet densities for bituminous.
Dated: 01/11/2005
Item No.
Spec. Ref.
Item Name
Unit
Ouantlty
Unit Price
Amount
INCREASE ITEMS:
DIVISION 11 • WATERMAIN
CONSTRUCTION
17
2504
Furnish & Install 6" Wrap Around Stainless
Steel Sleeve
Each
7.00
$178.00
$1,246.00
18
2504
Furnish & Install 8" Wrap Around Stainless
Steel Sleeve
Each
3.00
$200.00
$600.00
19
2504
Cut -in 6' Gale Valve
Each
1.00
$1,472.00
$1,472.00
20
2504
Abandoned Water Service - Excavate and
Backfill
Lump Sum
1.00
$350.00
$350.00
SUB -TOTAL
$3,668.00
10 % P & O
Percent
10.00
$36.68
$366.80
TOTAL INCREASE ITEMS
$4,034.80
DECREASE ITEMS:
DIVISION IV - STREET CO STRUCTION
AND RESTORATION
49
2360
Bituminous Densities
Lump Sum
1.00
($83.00)
$83.00)1
TOTAL DECREASE ITEMS
($83.00
NET INCREASE --------- - - - - -- -
$3,951.80
L cordance with the Cpntract and SpeClflcatlons, the contract amount shall be adJusted In the amount Of $ 3,565.00
/(deduet),- An extension of -0- days shall be allowed for completion. The original completion date shall not be changed.
,.ORIGIN 4`,G1't`,J�;':
AMO'U 6:''';'ADDITIO,
„„ 1� R
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:.ad'''s THIS'
,10N�ON.,,edilr "i;.;;,w,l,'
TA4a'y;;, ",r °;'
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$s,�5,4zs:ao,;,,, ,,;,,,;,
,,.;.,,,. ";. , :.
,,,,,,, ,,, ;,,??...... ; . $1s,2o7.25,!,i ;;;,r': '„ .
$3 s 5 .80
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APPROVED:
Contractor
DATED:
APPROVED:
Mayor, Steven W Cook
DATED: 01/11/2005
APPROVED:
City Engineer /Director of Public Works
DATED: 1/11/2005
APPROVED:
City Administrator, Gary D Plotz
DATED: 01/11/ O5