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cp08-09-2005 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, AUGUST 9, 2005 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION -Rev. Jim Hall, Word of Life Church 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF JULY 26, 2005 (b) BID OPENING MINUTES OF JULY 29, 2005 Action -Motion to approve as presented 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM JUNE 27, 2005 2. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM JUNE 30, 2005 3. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM JUNE 21, 2005 4. FIRE DEPARTMENT MONTHLY REPORT FOR JULY 2005 5. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR JUNE 2005 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO.12774-RESOLUTION APPROVINGCONSERVATIONPARTNERSGRANT FOR MILLER WOODS OAK SAVANNAH RESTORATION 2. RESOLUTION NO. 12775 -RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ADOPTION OF UPDATED CRITERIA FOR THE GRANTING OF BUSINESS SUBSIDIES 3. RESOLUTION N0.12782 -RESOLUTION APPROVING PARTICIPATION IN GRANT PROCESS THROUGH THE MINNESOTA HISTORICAL SOCIETY FOR HARRINGTON-MERRILL HOUSE IMPROVEMENTS 4. RESOLUTION NO. 12783 -RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES (FREEMONT AVENUE SE) 5. RESOLUTION NO. 12784 -RESOLUTION FOR PURCHASE (PUMP OVERHAUL) 6. ORDINANCE NO. OS-0411 -ORDINANCE AMENDING SECTION 73.16 RELATING TO MOTORIZED GOLF CART PERMITS (SECOND READING AND ADOPTION) (c) CONSIDERATION FOR APPROVAL OF TRANSIENT MERCHANT LICENSE FOR T.A.P. ENTERPRISES TO HOLD A TOOL SALE ON AUGUST 10, 2005, AT THE BEST WESTERN VICTORIAN INN CITY COUNCIL AGENDA -AUGUST 9, 2005 (d) REAPPOINTMENT OF MIKE CANNON TO THE PARKS, RECREATION, COMMUNITY • EDUCATION BOARD TO AUGUST 2008 (e) CONSIDERATION FOR APPROVAL OF TRANSFERRING LEASE AGREEMENTS FOR AIRPORT HANGARS WITH RAM BUILDINGS TO BART BRADFORD AND JOEL SCHWARZE (fl CONSIDERATION FOR APPROVAL OF RESETTING CITY OF HUTCHINSON RECOGNITION EVENT TO SEPTEMBER I5, 2005 (g) CONSIDERATION FOR APPROVAL OF AMENDMENT TO CONTRACT WITH MNDOT FOR TRUNK HIGHWAY 22 & 7 DESIGN IMPROVEMENTS (h) LETTING NO. 15, PROJECT NO. OS-17 (ROLLING MEADOWS EAST FIRST ADDITION) - DECLARING COST TO BE ASSESSED & ORDERING PREPARATION OF PROPOSED ASSESSMENT, ADOPTING ASSESSMENT AND AWARDING BID (i) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE 'T'RAVEL FOR LENNY RUTLEDGE, BUILDING OFFICIAL, TO ATTEND THE 2005 INTERNATIONAL CODE COUNCIL ANNUAL CONFERENCE IN DETROIT, MICHIGAN SEPTEMBER 25 -OCTOBER 2, 2005 (j) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR DOUG JOHNSON, COMPOST SITE SUPERVISOR, TO SOUTH BEND, INDIANA TO OBSERVE A NEW TYPE OF MULCH COLORIZER (k) CONSIDERATION .FOR APPROVAL OF AWARDING BAG FILM BID TO SUPERGROUP PACKAGING Action -Motion to approve consent agenda S. PUBLIC HEARINGS - 6:00 P.M. (a) CONSIDERATION FOR APPROVAL OF ON SALE INTOXICATING MALT LIQUOR LICENSE TO MARLA MORRIS (RESTAURANT TO BE OPENED AT 41 WASHINGTON AVENUE EAST) Action -Motion to reject -Motion to approve (b) ASSESSMENT HEARING -LETTING NO. 4, PROJECT NO. OS-04 AND OS-OS (DOWNTOWN STREETSCAPE AND WASHINGTON AVENUE WEST) -ADOPTING ASSESSMENT AND AWARDING BID Action -Motion to reject -Motion to approve 7. COMMUNICATIONS, REQUESTS AND PETITIONS (a) UPDATE ON TREE AND WEED REMOVAL POLICY AND 2005 PROGRAM -MARK SCHNOBRICH, CITY FORESTER Action - 8. UNFINISHED BUSINESS 9. NEW BUSINESS (a) ORDINANCE NO. OS-0412 - AN ORDINANCE AMENDING CHAPTER 94 OF THE HUTCHINSON CITY CODE PERTAINING TO OAKLAND CEMETERY RULES AND REGULATIONS (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION FOR AUGUST 23, 200) 2 CITY COUNCIL AGENDA -AUGUST 9, 2005 Action -Motion to reject -Motion to approve • (b) CONSIDERATION FOR APPROVAL OF RESETTING JOINT MEETING WITH THE HOSPITAL PRIVATIZATION TASK FORCE FOR SEPTEMBER 9, 2005, FROM 5:00 - 7:00 P.M. AT THE CITY CENTER Action -Motion to reject -Motion to approve 10. MISCELLANEOUS (a) COMMUNICATIONS 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS 12. ADJOURN MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JULY 26, 2005 CALL TO ORDER - 5:30 P.M. Mayor Steve oo ca e t e meeting to order. Members present were Bill Arndt, Kay Peterson, Jim Haugen and Casey Stotts. Others present were Gary Plotz; City Administrator, Marc Sebora, City Attorney and John Rodeberg, Director of Public Works. 2. INVOCATION -Due to the absence of Rev. Kevin Oster, Our Savior's Lutheran Church, the invocation was ispens~` ed. 3. PLEDGE OF ALLEGIANCE • PRESENTATION OF AWARD TO CITY OF HUTCHINSON BY JIM HAGLEY OF DONOHUE & ASSOCIATES, INC. FOR BIOSOLIDS FACILITY Jim Hagley~resented a Best of State award to the City of Hutchinson for engineering excellence ofthe biosolids drying acil~ty. The biosolids drying facility turns wastewater product by dry heating mto a fertilizer product to be applied to lawns and golf courses. 4. MINUTES (a) REGULAR MEETING OF JULY 12, 2005 (b) BID OPENING MINUTES OF JULY 8, 15 and 19, 2005 Motion by Arndt, second by Haugen, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. BUILDING DEPARTMENT MONTHLY REPORT FOR JUNE 2005 2. PIONEERLAND LIBRARY BOARD MINUTES FROM MAY 19, 2005 3. CITY OF HUTCHINSON GENERAL FUND FINANCIAL REPORTS FOR JUNE 2005 4. WATER/SEWER/REFUSE/COMPOST FINANCIAL REPORTS FOR JUNE 2005 5. CITY OF HUTCHINSON INVESTMENT REPORT FOR JUNE 2005 6. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR MAY 2005 7. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORTS FOR MAY AND JUNE 2005 8. PLANNING COMMISSION MINUTES FROM JUNE 21, 2005 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12770-RESOLUTION AUTHORIZING ISSUANCE OF BONDS FOR WATER PLANT FUNDING 2. RESOLUTION NO. 12771-RESOLUTION FOR PURCHASE (UTILITIES POLES, ENGINEERING SERVICES, BULK COMPOST) • 3. RESOLUTION N0.12772 -RESOLUTION RELATING TO PARKING RESTRICTIONS ON GOLF COURSE ROAD AND ST" AVENUE NW a ~~-) CITY COUNCIL MINUTES-JULY26, 2005 4. RESOLUTION N0.12773 -RESOLUTION FOR MUNICIPAL STATE AID BONDING FOR GOLF • COURSE ROAD 5. RESOLUTION NO. 12761 -RESOLUTION AUTHORIZING REMOVAL OF ASSESSMENTS FROM S.A. ROLL 5070 FOR 1507 JEFFERSON STREET PROPERTY 6. ORDINANCE NO. 05-0411 -ORDINANCE AMENDING SECTION 73.16 RELATING TO MOTORIZED GOLF CART PERMITS (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A RECONFIRMATION OF HUTCHINSON FIFTH AVENUE INDUSTRIAL PARK PRELIMINARY PLAT AND CONSIDERATION OF THE FINAL PLAT WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12767) 2. CONSIDERATION OF LOT SPLIT LOCATED AT 10 MAIN STREET SOUTH REQUESTED BY HUTCHINSON PROPERTIES, LLC WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12768) (d) CONSIDERATION FOR APPROVAL OF 31s` ANNUAL ARTS & CRAFTS FESTIVAL TO BE HELD SEPTEMBER 16-17, 2005, IN LIBRARY SQUARE AND SURROUNDING STREETS (e) APPOINTMENT OF KATHY KALENBERG AND MATTHEW WERDER TO THE PARKS, • RECREATION & COMMUNITY EDUCATION BOARD TO AUGUST 2008 (f) CONSIDERATION FOR APPROVAL OF SHORT-TERM 3.2 MALT LIQUOR LICENSE FOR THE MCLEOD COUNTY AGRICULTURAL ASSOCIATION FROM AUGUST 19 - 23, 2005, AT THE MCLEOD COUNTY FAIRGROUNDS (g) CONSIDERATION FOR APPROVAL OF PREMISES PERMIT RENEWAL APPLICATION FOR VFW POST 906 LOCATED AT 247 1 sr AVENUE SE (h) CONSIDERATION FOR APPROVAL OF MASSAGE LICENSE FOR CROW RIVER MASSAGE LOCATED AT 16 WASHINGTON AVENUE, SUITE 102 (i) LETTING NO. 4, PROJECT NO. OS-04 AND OS-OS (DOWNTOWN STREETSCAPE AND WASHINGTON AVENUE WEST) -DECLARING COST TO BE ASSESSED & ORDERING PREPARATION OF PROPOSED ASSESSMENT AND SETTING HEARING ON PROPOSED ASSESSMENT (j) CONSIDERATION FOR APPROVAL OF SUBDIVISION AGREEMENT FOR ROLLING MEADOWS FIRST ADDITION (k) CONSIDERATION FOR APPROVAL OF PURCHASE OF COMPUTED TOMOGRAPHY (CT) A5 REQUESTED BY HUTCHINSON AREA HEALTH CARE Items 5(b)2, 5(b)3, 5(b)5 and 5(k) were pulled for further discussion. Motion by Peterson, second by Stotts, to approve consent agenda with the exception of the above-mentioned y c~~ CITY COUNCIL MINUTES -JULY 26, 2005 items. Motion carved unanimously. Item 5(b)2 had further discussion. Council Member Stotts asked about the engineering services and bulk compost expenditures. John Rodeberg explained that the engineering services payment is for the work that was completed at the wastewater plant. Gary Plotz explained that the bulk compost is purchased to supplement the process at the compost facility. The price of this compost is actually below the facility's production costs. Council Member Arndt asked about the purchase of utility poles. Ken Merrill, Finance Director, explained that they are replacement poles for two park projects. Motion by Haugen, second by Arndt, to approve Item 5(b)2, Resolution for Purchase. Motion carried unanimously. Item 5(b)3 was discussed further. Mayor Cook asked that John Rodeberg clarify the plans along Golf Course Road. Mr. Rodeberg explained that it is being requested to have no parking on Golf Course Road and this resolution needs to be passed in order to obtain state aid funding. Motion by Arndt, second by Haugen, to approve Item 5(b)3. Motion carried unanimously. Item 5(b)5 had further discussion. John Rodeberg, Director of Public Works, explained that various issues have arisen on this matter and the property virtually has no benefit of Jefferson Street and will need to gain access from Southfork Ridge. Because of this, the property is being requested to be removed from the assessment roll. Motion by Peterson, second by Stotts, to approve Item 5(b)5. Motion carried unanimously. Item 5(d) had further discussion. Mayor Cook noted that the Chamber of Commerce has requested that the Council approve various activities for the Arts and Crafts Festival to be held in September. AlI of these activities have historically been provided or assisted with in the past. • Motion by Arndt, second by Haugen, to approve Item 5(d). Motion carried unanimously. Item 5(k) had further discussion. Marc Sebora, City Attorney, noted that the hospital had received bids for this equipment. There had been some questions about the low bidder's bid package, however it has been recommended to award the bid to them. Motion by Peterson, second by Stotts, to approve Item 5(k). Motion tamed unanimously. 6. PUBLIC HEARINGS - 6:00 P.M. 7. COMMUNICATIONS, REQUESTS AND PETITIONS (a) INFORMATION FROM DAN HATTEN, CHIEF OF POLICE, REGARDING NATIONAL NIGHT OUT AUGUST 2, 2005 Chief Hatten informed the Council that National Night Out will be held on August 2"d in various neighborhoods. Overall, picnics are held at various parks throughout the afternoon and evening to allow citizens to meet their neighbors and neighborhood police officer. He encouraged all citizens to attend and to contact the police department with any questions. (b) DISCUSSION OF TRAFFIC FLOW AND SAFETY OPEN HOUSES John Rodeberg explained that approximately 45 people attended the open houses. He explained the topics covered at the open houses and said that there were very good discussions. Over 500 surveys have been returned on traffic flow and safety. Citizens were encouraged to continue returning the surveys. 8. UNFINISHED BUSINESS NEW BUSINESS (a) RATE STUDY 2005 - DONOHUE & ASSOCIATES u~~-~ CITY COUNCIL MINUTES -JULY 26, 2005 John Rodeberg explained that a meeting was held today with Donohue & Associates regarding the data on . rates for residents and industrial users. Due to more information that needs to be gathered and compiled, he requested that this item be deferred. Motion by Arndt, second by Peterson, to defer this item to August 23, 2005. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF RENEWAL OF LIABILITY AND COMPREHENSIVE INSURANCE POLICES FOR 2005-2006 Jeff Borkenhagen, Insurance Planners, presented before the Council. Mr. Borkenhagen explained the renewal premiums which overall increased on average approximately _18%. A couple of differences is that the City and Utilities have more vehicle units, large premium increase for the HUC's natural gas pipeline and considerably cheaper premium on liquor liability. Currently, the City holds a $25,000 deductible. Based upon a historical study done by Berkley Risk Administrators, they are recommending that the City maintain the $25,000 deductible. Motion by Stotts, second by Peterson, to approve the renewal of liability and comprehensive insurance policies for 2005-2006. Motion carried unanimously. (c) DISCUSSION OF CITY OF HUTCHINSON RECOGNITION EVENT Brenda Ewing, Director of Human Resources, presented before the Council. Ms. Ewing explained that typically the City holds a recognition event for employees and commission members and a guest. Ms. Ewing gave an overview of past events that have been held and noted that, unfortunately, attendance has declined over the years. Ms. Ewing asked for the Council's feedback on the event. Mayor Cook noted that since 2002 the guests of the employee/commission members have had to pay for their ticket to the event. It was also noted that in 1995, free alcoholic beverages were discontinued from • being provided at the event. Marc Sebora, City Attorney, shared the participation numbers of the event that have fallen from 308 in 1990 to 110 in 2004. He noted that he has spoken with the LMC and they felt that the City's past program is comparable to what other cities are doing currently. The League also noted that if alcohol should be provided, they recommended that the City contract with a current liquor license holder. Council Member Arndt stated that he feels the event should continue. He also suggested having Marc Vaillancourt provide film footage of the Sesquicentennial Event. Mayor Cook feels that this is a way to say thank you to employees and board volunteers and would like to see the City pick up the cost of the event for them. He suggested providing two drink tickets to the participants and have apicnic-type event. Motion by Arndt, second by Stotts, to tentatively set September 14 or 21, 2005, to hold the recognition event at 5:00 p.m. at the EvenYCenter. (d) CONSIDERATION FOR APPROVAL OF FIVE-YEAR CONTRACT EXTENSION WITH WASTE MANAGEMENT FOR RESIDENTIAL REFUSE AND RECYCLING HAULING Gary Plotz, City Administrator, explained that a subcommittee has been working on the hauling contract for refuse hauling. Two vendors were interviewed. The subcommittee is recommending to award afive-year extension to the current contract with Waste Management mainly based on excellent customer service. Another favorable offer by Waste Management is that the landfill rates will remain steady and the rate increases will be based on the Consumer Price Index and not fuel adjustments. Waste Management has also offered a 10-acre pad to the City for the compost facility to use in the event more storage space is needed for materials. Mr. Plotz also noted that McLeod County will be resuming the hauling contract with Waste • Management for the "blue bin" recycling program. All of the material will be brought to McLeod County Hazardous Waste. The recycling credit to the citizens of Hutchinson will remain in place. 4 u tom) CITY CO UNCIL MINUTES -JULY 26, 2005 Motion by Arndt, second by Peterson, to approve afive-yeaz contract extension with Waste Management for residential refuse hauling. Motion carried unanimously. • (e) PRESENTATION BY MARC SEBORA, CITY ATTORNEY, ON CITY COUNCIL OBJECTIVE OF ESTABLISHING TRANSITIONAL HOUSING FOR VICTIMS OFbOMESTIC ABUSE Marc Sebora, City Attorney, presented before the Council Mr. Sebora updated the Council on the activities of the Transitional Housing Study Committee. The Committee has met twice thus faz and have started researching other transitional housing facilities in the state. The Committee has also begun to research funding sources. Mr. Sebora hopes to give another update in September to the City Council. The committee has defined transitional housing as 1-2 years. The Alliance currently has "emergency" housing which provides shorter-term stays. (f) CONSIDERATION FOR APPROVAL OF CONSULTING AGREEMENT WITH BARB ENGINEERING COMPANY FOR CROW RIVER DAM RECONSTRUCTION John Rodeberg, Director of Public Works, noted that there is a strong likelihood that funding will be received for the reconstruction of the dam. Because MNDOT is redesigning the bridge, it is imperatwe that the reconstruction design be completed at the same time to coincide with the State's protect. Mr. Rodeberg requested that the preliminary phase of the contract be awarded at this time. Council Member Haugen asked if the grant money of $75,000 could be used for this phase in the event that the federal funding is not received. Mr. Rodeberg did not believe the Fish and Wildlife Fund, which awarded the grant, would allow that. Motion by Stotts, second by Haugen, to approve Phase I of the consulting agreement with Ban• Engineering Company for the Crow River Dam reconstruction. Motion carried unanimously. (g) CONSIDERATION FOR APPROVAL OF SETTING JOINT MEETING WITH THE HOSPITAL • PRIVATIZATION TASK FORCE FOR AUGUST 1, 2005, FROM 5:00 - 7:00 P.M. AT THE CITY CENTER Gary Plotz, City Administrator, stated that the Hospital Privatization Task Force would like to meet with the Council to discuss a proposed privatization model that has been presented to them. The Task Force would like to review the model with the Council and be provided feedback regarding it. Motion by Stotts, second by Arndt, to set joint meeting with Hospital Privatization Task Force on August 3 or 4, 2005, at 5:00 p.m. (August 1 was conflict for Council Member Stotts). Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS Dan Hatten, Police Chief, addressed a question regarding a new State law legalizing the use of motorized scooters on streets. He stated that he and the City Attomey will be meeting to determine whether or not the current city ordinance can remain in place (currently restricting motorized scooters on city streets) or if it needs to be abolished because of the new law. Marc Sebora stated that key points of the new statute state that a motorized scooter has to be driven by an individual 12 years or older, have proper safety equipment and cannot be driven on sidewalks, similar to bicycle regulations. Jim Haugen -Council Member Haugen thanked Marc Vaillancourt and the Sesquicentennial Committee for a wonderful celebration. Gary Plotz - Mr. Plotz noted that the Creekside Advisory Committee had reviewed a new debagging machine that is extremely efficient for the compost facility. He invited the council members to review the machine as well. • Mr. Plotz also noted that three objectives are left to write from the Council Visioning Workshop. They consist of an EDA objective, bringing downtown business owners together and gaining a regional presence. y C~) CITY COUNCIL MINUTES-JULY 26, 2005 Mr. Plotz also updated the Council on the compost facility's new acquiring of accounting and inventory functions. • John Rodeberg - Mr. Rodeberg just clarified that no official citizen vote had been taken in favor, or not in favor for that matter, of mosquito spraying as a Letter to the Editor in the newspaper had indicated. He also noted that the briquettes were effective this spring. A mosquito control task force will be meeting on August l0a'. Mr. Rodeberg also reminded the Council of the Municipal Consent Hearing at 6:00 p.m. on August 1 ] `h with an Open House being held from 4:00 to 6:00 p.m. at the Event Center. Mr. Rodeberg lastly noted that there has been drainage issues in the Linden Pazk neighborhood. The master preliminary plan is to create pounding in this area, which will require removing two ball fields and will cost a couple million dollazs. An mfonnatronal meeting will be held August 15` with the neighborhood at the Event Center to discuss specific issues. General discussion was held regarding ponding and drainage issues in this area. Mayor Cook -Steve Cook noted that a meeting is being held with the HCVN board of directors on Thursday of this week to discuss Council Chamber upgrades. Mayor Cook also asked that the ponds be tested for the effectiveness of the briquettes again in August and September. He also thanked the City of Litchfield for mosquito spraying this past weekend. 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Stotts, second by Haugen, to approve claims, appropriations and contract payments. Motion carried unanimously. 12. ADJOURN . Motion by Stotts, second by Amdt, to adjourn at 7:30 p.m. • 6 u~~~ BID OPENING • LETTING NO. 15/PROJECT NO. 05-17 ROLLING MEADOWS EAST FIRST ADDITION July 29, 2005 at 10:00 am Present: Ken Merrill, Finance Director Kent Exner, City Engineer Melissa Starke, Recorder The Bid Opening was called to order at 10:03 a.m. by Ken Merrill. Mr. Merrill noted that the City Council reserves the right to reject all bids and to waive any informalities and irregularities. The reading of the Advertisement for Bids was waived and the following bids were opened and read aloud: Duininck Bros. Inc. Bid Amount: $155,901.05 408 6th St., Po Box 208 Prinsburg, MN 56281 Juul Contracting Company Bid Amount: $147,688.05 1060 Adams St. South Hutchinson, MN 55350 . R&R Excavating Inc. Bid Amount: $141,819.50 1149 Hwy 22 South Hutchinson, MN 55350 Sundblad Construction Inc. Bid Amount: $186,879.80 17816 40th St. SW Cokato, MN 55321 Wm. Mueller & Sons, Inc. Bid Amount : $157,940.20 831 Park Avenue Hamburg, MN 55339 Closed: 10:08 a.m. Steven W. Cook Mayor • ATTEST: Gary D. Plotz City Administrator u~~~ Minutes Hutchinson Public Library Board June 27, 2005 Members present: Julie Jensen, Kay Peterson, John Hassinger, John Paulsen, Mary Henke, Janet Vacek, Kay Johnson and Larry Ladd Members absent: None Presidem Julie Jensen called the meeting to order. Minutes were reviewed and approved. Old Business: 1. Endowments: An informational presentation on endowments was made by Cary Linder, director othhe Hutchinson Area Foundation for Health Care. Many issues were brought forward regarding the structure of foundations, legal ramifications, degrees of restrictions, etc. 2. Librarians' portraits: A decision was made to have Mary Henke have her portrait taken to match the sepia tones of the other librazians' portraits. The dazker matting and the simplest frame were chosen from Bill Corby's choices. 3. Community Forum: The committee of Kay Johnson, John Hassinger and Mary Henke will meet to discuss a possible program on the Hutchinson Family Singers. • New Business: 1. A motion was made and seconded to allow the Hutchinson Community Foundation the use of the library on September 11, 2005 for a reception following the dedication of the statues of the Hutchinson Family Singers. The Hutchinson Community Foundation will be responsible for any costs. 2. There will be a Board Development Workshop on July 21, 6:30-8:30 p.m. at Willmar. All boazd members are welcome. 3. Library Break-in: Adjustments have been made to the physical environment. No suspects at presem according to the police. The amount of money in the library will be minimal. 4. Jack Sandberg will attend our next board meeting to talk about important Pioneerland Library System issues including funding cuts, service reduction, etc. The meeting was adjourned. The next meeting will be July 25, 2005 at 4:30 p.m. Submitted by John Hassinger, Co-Secretary C~ 5(~~1 ,TZi''~.'~~tl . Hutchinson Housing & RedevelopmentAutharity Special Board Meeting-Reschedule of Regular June 21, 2005 Board Meeting Thursday, June 30, 2005 Minutes CALL TO ORDER: Chairman Ian McDonald called the meeting to order. Members Present: Becky Felling, Thor Skeie, and Dan Carlson. Staff Present: Jean Ward, and Judy Flemming. 2. MINUTES OF THE HRA BOARD MEETING ON MAY 17, 2005 Thor Skeie moved to approve the Minutes as written. Dan Carlson seconded and the motion carried unanimously. FINANCIAL REPORTS Thor Skeie moved to approve the Financials. Dan Carlson seconded and the motion carried unanimously. 4. PARK TOWERS a. Jean Ward presented Change Order #4 for additional time in construction schedule to complete additional apartments. November 18`h is the expected completion date. Becky Felling moved to approve Change Order #4 for additional time in construction schedule to complete additional apartments. Thor Skeie seconded and the motion cazried unanimously. b. Jean Wazd updated the Boazd the staffing change in the office at Pazk Towers. Experience Works has supplied Evelyn McGrand to work on Park Towers activates and fill in receptionist. c. Dan Carlson moved to set the public hearing for the annual plan for Tuesday, August 16, 2005 at 8:00 AM in the City Center. Becky Felling seconded and the motion carried unanimously. d. Jean Ward presented Resolution #OS-08, Authorizing Designation of 2005 Uncollectible Account. Thor Skeie moved to approve the Resolution #OS-08. Dan Carlson seconded and the motion carved unanimously. e. Jean Wazd presented Resolution #OS-09, Disposition of Office Computer and Monitors. Becky Felling moved to approve the Resolution #OS-09. Thor Skeie seconded and the motion carried unanimously. f Dan Carlson moved to submit the MDH Housing with Services Establishment Registration. Becky Felling seconded and the motion carried unanimously. g. Jean Ward reviewed with the Board the PHAS vacant unit turnaround breakdown. 5. SCHOOL CONSTRUCTION PROGRAM UPDATE a. Jean Ward presented the Board with the estimated proceeds for the 2005 school construction program. Thor Skeie moved to authorization Jean Ward to give the SL~~a, Hutchinson High School their portion of the proceeds after all the bills are paid. Dan Carlson seconded and the motion carried unanimously. b. Judy Flemming presented to the Board three different house plans with projected building • costs. Dan Carlson moved to use the Bayside 2 house plan. Becky Felling seconded and the motion carried unanimousiy. Jean Ward reviewed with the Board additional lots for sale in Island View Heights. After review the HRA's financials it was estimated that the HRA could purchase 3 more lots (Lots 3, 5 & 19). The Hutchinson High School would not commit to the program past two years. Thor Skeie moved to authorize Jean to submit a purchase agreement for Lots 3, 5 & 19 starting at $27,500 each and a maximum of $29,000 each and to have the closing out at far as possible, preferably after January 1, 2006. Becky Felling seconded and the motion carried unanimously. 6. ROLLING MEADOWS EAST UPDATE Jean Ward reviewed with the Board the MHFA CRV application that will be submitted to MHFA on July 14`h. Board members were asked to communicate any suggested changes within the next week. 7. FRANKLIN-GROVE NEIGHBORHOOD PROJECT UPDATE a. Consideration of Franklin-Grove Neighborhood SCDP Loan #8680-22 Judy Flemming presented to the Board the recommendation from the Loan Review committee to approve Franklin-Grove Neighborhood SCDP Loan #8680-22. Becky Felling moved to approve the Franklin-Grove Neighborhood SCDP Loan #8680-22 and the option. Dan Cazlson seconded and the motion carried unanimously. • b. DEED approved the proposed revised budget & extension for the Franklin Grove Neighborhood project. 8. DISCUSSION REGARDING HOMELESS STUDY The county was not interested in contributing to the homeless study, so Jean recommended not funding the study for now and waiting to see what the Transitional Housing for Victims of Domestic Abuse Committee finds. Becky Felling suggested contacting S W Minnesota Foundation to see if they would be interested in a contribution. 9. FUF &CFUF PROGRAM UPDATE Judy Flemming reviewed with the Board the MHFA application to administer the FUF/CFUF program. 10. HOME RENTAL REHAB PROGRAM UPDATE Judy Flemming updated the Board on the progress of the Evergreen Apartments Project. ] . REVIEW OF PRELIMINARY 2006 HRA CITY CENTER BUDGET Jean Ward reviewed with the Board the preliminazy 2006 HRA City Center Budget that is due in August. 12. APPROVAL OF 2004 HRA AUDIT REPORT . Becky Felling moved to approve the 2004 HRA Audit Report. Dan Carlson seconded and the motion carried unanimously. 5C~~a- 13. ADJOURNMENT There being no other business, Chairman Ian McDonald declared the meeting adjourned. Ripped Recorded by Je/an Wa7rd, HRA Executive Director y~ t•E~C.2i I~~'~~n Becky Felling, • • 5C~~~ BOARD OF DIRECTORS ANNUAL MEETING -June 21, 2005 . Hospital -Conference Room AB Members present were: Wayne Fortun, Chairperson; Sherry Ristau, Secretary; Steve Snapp Trustee; Bernie Knutson, Trustee; and Kay Peterson, Trustee. Absent: Mike Mueller, Vice Chairperson (excused); Dr. Al Lira, Chief of Staff (excused); Others present were: Philip Graves, President; Pam Larson, Finance, Information and Material Services Division Director; Robyn Erickson, Care and Program Support Services Division Director; Cary Linder, Foundation Director; Linda Krentz, Bums Manor Nursing Home Administrator; Jane Lien, Acute Caze Division Director; Brian Weinreis, Executive Vice President Hospitals & Specialty Operations - Allina Hospitals and Clinics; Elaine Schennann, Quality Representative; Dr. Steven Mulder, Quality & Patient Safety Services Director and Corrinne Schlueter, Recorder Chairperson Fortun called the meeting to order at 5:33 PM. Consent Agenda Chairperson Fortun reviewed the following consent agenda items. The agenda was as follows: • 1. Past Meetin Minutes (Ma 17, 2005 2. Statistical Re ort (se azate attachment) 3. Financial Re ort (Ma 2005 4. Accounts Pa able and Cash disbursements (Ma 2005 5. Auxiliary Meetin Minutes (Ma 2005 • Following discussion, Knutson made a motion, seconded by Snapp, to approve the consent agenda as presented. All were in favor. Motion carried. I. New Business. A. Medical Executive Committee Meeting Minutes & CredentialinQ. There was no report, as the Medical Executive Committee did not meet. B. Infant Security System. Linda Fairchild, Acute Care Manager, attended the meeting and provided a presentation on an Infant Security System. It is called the "Hugs and Kisses System". She stated that it is estimated that 10 infants are abducted from hospitals throughout the United States each year, and 56 per cent of these occur when the mother is alone with her baby. She also stated that more than 23,000 accidental infants placement occur in US hospitals each year. Nearly all of the infants that are given to the wrong mother are quickly recovered in the hospital, but if the wrong mother breast feeds the infant, then whatever that n U 5 L~J3 ~ Boazd of Directors Meeting • Page two June 21, 2005 mother had (STD, hepatitis or even the flu) could be transmitted to the infant. The traditional practice of visually checking I. D. numbers on the infant's and the mother's bracelet usually works, but accidents do happen. Infant abduction drills have demonstrated even with a locked unit the abductor can get in and take the infant. These facts have lead HAHC to believe we need an electronic infant protection system to assure "Safe Superior Care" for our infants. • With the proposed system, as soon as a tag is attached to an infant, it is automatically activated and enrolled in the sofwaze. The system software interface looks like other Windows programs and functions intuitively. • Each baby is fully protected the instant atamper-proof tag is attached. The system offers full supervision, with all active tags reporting into the system controller every 10 seconds to show they aze present and functioning. • It offers automatic and audible mother/infant matching even if there are other infants in the room. It also works anywhere in the covered area and supports multiple births. Also can be put on at the point of delivery even with "C" Sections. The mother's band attaches to the standard ID band. • It also allows you to use and reuse any tag for management and the system • also supports multiple births. Fairchild presented to the Hutchinson Area Foundation for Health Care last week and reported they have offered to finance the purchase and associated installation costs. Following discussion, Ristau made a motion, seconded by Knutson to authorize purchase, (including associated installation expenses) of the Infant Security System in the amount of $77,000. All were in favor. Motion carried. C. Omnicell Medication Automation Station. The board reviewed a capital expenditure request to lease a 2nd Omnice]] Medication Automation System for the Medical! Surgical nursing units. Currently one unit is located at the main nursing station and with this request there would be two very similarly designed units to handle the patient volumes. An Omnicell station is designed to service a census of up to IS patients. The Medical/ Surgical census continues to run above 15 on a regular basis. Additionally entree is further limited because of the need for student access with the nursing teaching program that the hospital has in place in conjunction with Ridgewater College. This equipment maybe leased or purchased through the hospital's group purchasing organization, Novation. The estimated purchase 5C~J3 ~ Board of Directors Meeting • Page three June 21, 2005 price is $125,000 or a capital lease arrangement for $134, 000 over a 24 month time period. • Following discussion, Knutson made a motion, seconded by Peterson, to request authority from the City Council to acquire an Omnicell Automated Medication -Dispensing System. All were in favor. Motion carried. D. ' Audit and Compliance Meeting. Larson reported the Audit and Compliance Committee has been meeting more often this year. Committee members have spent corisiderable time reviewing Chanty Care policies and have changed eligibility requirements. Additionally the committee members have been reviewing the proposed agreement from the Minnesota Attorney General regarding hospital charges for the uninsured. An attached resolution was presented and discussed regarding the Attomey General proposed agreement to provide discounted caze to the uninsured. The hospital association has conducted several telephone conferences regarding interpretation of the agreement and most questions have been resolved. The Attorney General is requesting a commitment from all hospitals in the State by • requesting the document be signed and that hospitals agree to abide by the terms and conditions as stipulated. Following discussion, Snapp made a motion, seconded by Ristau, to adopt the resolution as presented. All were in favor. Motion carried. E. Personnel Committee Reuort. The Personnel Committee met prior to the Board Meeting. Ristau commented on the following 2005 Goals for Human Resources: • Update HR policies in Domino.doc • Provide Confidentiality Training to all employees Review benefits package • 5-yeaz HR Plan • Purchase HRIS system & determine implementation timeframe • Develop new employee evaluation tool and process • Complete successful JCAHO Survey Ristau added the greatest thing is healthcare and finding what is most affordable for the employees. Al Johnson, Vice President of HR Consulting at Allina, joined the group by phone and explained Allina's role and assistance for succession planning for the position of President. Graves has announced his intent to retire in the fall of 2006. Allina will work with the board in finding a replacement. He told the process they have used and what the skills and criteria • aze. s1~~ ~ Board of Directors Meeting . Page four June 21, 2005 II. Resorts. A. President. Graves commented on the list of committees that was handed out at the beginning of the meeting. The Governing Board Retreat is scheduled for September 15, 2005, beginning at 5:00 PM, and concluding with noon lunch on September 16`s. Graves, Foriun, and Snapp reported on the current status of the Privatization Task Force. B. Acute Care. Nothing further to report. C. Care and Pro rgram Support Services. Erickson reported on the advertisement plan for the Orthopaedic and Fracture Clinic. D. Community Care Programs and Services. Nothing further to report. E. Finance, Information & Material Services. Larson reported on two open manager positions; Information Services Manager and Material Services • Manager. Dialogue with the SISU company continues. Larson also reported on the recent contamination by a virus of the information system. F. Senior Care Programs and Services. Krentz reported the 40a' Anniversary went real well. Additionally Health Planning and Management Resources is updating the senior care research that was done a couple years ago. The Senior Care Task Force will be assembled once the data has been finalized. G. Director of Medical Affairs. Mulder reported having all the surgeons in a meeting to discuss improvement initiatives from different clinical areas in order to reduce variation in treatment. H. Foundation Director. Linder reported payroll deductions increased by 66% following an Employee Campaign. We had our first annual "Legacy Golf Event". We had 65 golfers and raised $5,000. The Infant Security System and associated installation costs will be funded by the Foundation in the amount of $77,000. A pledge to Connect Care was made in the amount of $35,000 for 2005. I. Patient Safety & Performance Improvement Committee. Schermann reported as of Wednesday, we had received 190+ responses from the on-line "Culture of Quality" Survey. Our Medication Safety Team and Medication Reconciliation Team are on track and moving forward. We had a presentation by Linda • Fairchild on Management Order Change Process. They are piloting it in 5~~~3 ~~ Board of Directors Meeting Page five June 21, 2005 Med/Surg, with the goal to decrease the number of incidents and near misses in the management of physician orders. J. Allina Report. Weinreis provided a progress report on the Maple Grove project. On July 1, 2005, Abbott Northwestern is going "live" with an automated medical record system. Fortun requested if additional business needed to be discussed 9t the meeting. Hearing none, Peterson made a motion, seconded by Knutson to adjourn. All were in favor. Motion carried. Respectfully submitted, CJ U Corrinne Schlueter Recorder Sherry Ristau Secretary 5L~~ ~- Memo To: Mayor and City Council Members From: Brad Emans, Fire Chief. Date: 08/01 /05 Re: Monthly Update on Activities of the Fire Department The fire department responded to 32 general alarms in the month of July. F~cample of a few of the calls: • We provided our thermal imaging camera to one of our local farmers so he could look for some lost cattle in the cornfields. • We responded to a call of smoke smell at one of our local downtown businesses where we found a • problem with the gas dryer. We responded to a residential complaint about a passible CO leak. We found the water heater leaking about 1100 PPM. • We responded to a stove fire at one of our senior care facilities. • We responded to a fire in the industrial park where we found the manufacturing area filling with smoke. We found a fire in one of the machines. • We responded to a school bus versus amini-van head-on collision. This is the breakdown of the calls for the month: City: Residential 1 Commercial/Industrial 5Multi-family 9 Hazardous Material 4 Rescue 1 Carbon Monoxide 2 Rural: Rescue 4 Medical 4 CommerciaUlndustrial 1 Good W ill 1 Drills /Meetings /Other Information • SCBA Maintenance • CPR Re-Certification 1 5 ~~Jy . First Responder Re-Certification Fire Prevention !Public Relations • 1. We assisted the Recreation Department with the "Slip & Slide" program 2. We assisted with the 15oth anniversary celebration 3. We provided rescue operations for the two nights of the national tractor pulling contest 4. We worked with the Hutchinson Medical Center on some fire preventionlpublic relations for the young kids during the summer picnic. 5. We worked with Cashwise Foods on fre prevention/public relations for young children during the annual kids day. 6. We conducted fire extinguisher training for the employees of the McLeod Treatment Center. 7. We gave two tours with a fire safety message for the children of the McLeod Treatment homes. • • Page 2 .5~~J ~I ___" "/>>,/ <,(}': _ .. H~)704;]r` ON L1T]LIiIE YlMMTS°J:ON I+ALANG6- Sl~l.c ..IUN~ 30, '005 C~~~ __ - ASSE:TS ___ LITIi...IT"Y F'L.AM'I' - AT CO~iT i...A(vD $ I_A+~iD t(:~~iTS I)F_PF2EC.T.AE<t._E' 1.1 i7:I_ITY F'L.ANi "I'~07AL. tJTII_ITY i'1_ANT' I_ES5 AC,CUMLJI_ATE:D pIFF'kE-CIA'f ION __ _ ____ Y_OTAL. ACCtJMl.1LATED :DEI"-"-`F'E-CIA'I'7:UN CONSTRUCT.TON Iid PROGkESS '?'C17A1_ t:,UN!:iiki.ICT1:ON IN F'I'i(IGRESS TO'FAI_ !1T IL.ITY F'1_AN?~ DEF'kE~C VALUE '~E871'ai iL'D FL7NU', i` ACC. OLIN f!i F-UT{1RE EXI°'ANSII],~' & DfEVCL_(:)PMi:N'i~ MED I C.AL. :[ NSLIRANC:E: ktONU t. IN'i"EFI::S?' f-'AYMLN'F 200:3 '1'07AI_ REa i'RIC.:7F_D F'iJNDS t. ACC;OI.INTS .:.ULF2EN i 2. ACC7F:UI-D ASST I',i CASFI IN HANK ___AC( t7L5N Iu !KECt`TVARL F. v.rvvcn nmi. e_a 1=REPAID INSURANCE CLE:AkING ACCDUN"I SAL. r"S lAX RF.:Cl dAbi.. l' -- "iCJ'iAl_. C:UI:FtF..aJ'i b ACi)kL1F!a e1SSEi:'I5 DL?-EkF i':D CHAkGE 110ND D:LSCCIUN'i 2003 TOTAL DEFO:kRI:::D i:Mfi<GL: TU'iF1L. :9SSic:T£i _ _"..PAGE 1 _.., _ `I __ * ae ,x r TOTAL ae x~ ~ x 9a, 626,2s3.b2 ( 5.00, ai6, 676,£i'7 ' G30 , 204 ; 986.12) ''.', ( --.....- -._ _.___ _.__._---__-- (30, 204. 9ab,.i2i 3,633,956.60 t 3, a33, 95b.6F) ,. "74, 445, 64"7.3!i ~'"~ t .-..._._ _.__- __. __.__.__ __ .._ _. za 659,'77:!.46 ' "~. i.00, 000.00 -_.__-_ _ , , '; . _ __ 694, 84x.21 --._-- - _.. __._.- -- !zs~~ 1,454 620.67 ~~ ( , ___..__.--.-._ .__-__. . , ;p. __ 1,593, 060.4ti "~ ~~ f 3,042,617.64 ~, ',', _ i i17, 975_33 ... 45,504.75. ~^~ ._-...._ _._.______. 54.3.07 -..__- Su _. _- _... ._..__... 4'" 669.1:3 .. 610, 99i .f,`, ~." l . F.ALFiNCE: SFI`- JIJhlE 30), MuN.rr.7:F•AL. r_'calJrrv a LIAhxL.I'rxF-r.> .____.___.._ MUNIC:C!°'AL. E:G4.1.T.TY __ __ _ --MIJh<fCll"AL. 1 Gila 7r' I.INAPFPOPRI('7~.D ;iF_T~;Ih9:~D :CAFiId T.Ni:S TIJ CAL.. MUN]GCi>m Ll~i:i:'i~ L..ONG "i'I5:1@M LLAHI'I_I'f TES-~NC:'Y Ci1= f.:L1FiE?FN'f MATUfi I'i 7: F_S :1OUi IsUNl)~3 - tYl1 A1_ ONT.: fL:CM LIAksTI. Ii IEE; ~ (iN>1'f C•(iN'fFtAL.iS R ACf, f.o FF.1' F;1 fA.I:N _-- _ ~~aCCRUED EXPENSE?i -- RL-`fYt:f.NAG15: fO7AL C;UNSTRt.1CT7ON tt ACf L'S !=AY (:; UF:RENT' h ACCRUED {...:f.AE<IL.ITIP::S ACf C1UNrS I~AYARI i::____ TN'fF kES7 ACLk416.1) .- ACCRUED VACA"iION PAYAPLE. ACCIRUED MId:DICAI.. FUND ACL fiIJED k12:C PAYMENT ACCRUEP. 5'G: VEFiANCE' i;US'fUMF_fi DECf-'l:1ST Y'S ___-_ UTHi..k f>UkftENf R ACLhUFD L.I APILIT'IF:S T'U7AL CURFEL"NT 6. ACCRUED L..IAH 'TOTAL hfl.1NICIF'AL_ EGiUI'fY t. L1ciH _-~ ~- ' • ~x~ w ae r~ TOTAL ,,: +! ~ir a~ 49 786, ^"i 7.93 - _.. , 3:35, Oi6.'76 8O, O91, 254.n9 9, 7:,0, 00(9.00 „ 29. -/ 0 009. (~) ~) " i 107, 671 .'74 „ l 10 7, 6'71..74 „~ ____ 2,333,49'7,49 " ,. 99, OA6.5O._._- _. ___.._.. ....-_ ____.. 5.9$, 065..95 =~ ( 11,'296.84 ~; __ - 2..,.61 F ..... . 30,614.82 y~i 7E„ 29Fi.OO _.. ' _..-3A, A7b.72.. __. __. _._ _... _.. 2,$04,90)]..57 .. ~ .. 8 ~ 7 3 $?ES.AO .. :. _... _ .,.( L l I 1 1 1 l ( _~ '(1ME STATEMENT OFEftA'fING FEVENi_lE ~~'`ATi:i:Mt:N'i OF' TNC(]M E XF't NStCS JUNE 3U, :i`i FREVIUUES C!JRftENT IiUUGk:TED Y3lJDGF_'T ANNI.IAI_ YC'AR 'fCi UA iF" Yh'AFi TO nR'fE YEAR TO RATE DEVIATIO*! TrtJY4::ET SAi. F'S Ef F_CTf.'IC) CNERGY 10,.34 +, ..?;'4.00 SQ 729, 752.80 1.0,444,164.01 - -2H5,:~t,8.~~;•• ?C~, 8Ht3, 5?H.00 --- 2iALEEi I='UFi FiEciAl_E 11.9,0'2.20 ].,500.00 250,000.00 !248,500.4)0) 5F)O, Cr70. 00 i NET INCUMI~: F'F;UM OTI{k'Fi 1s(7t.1RCl"-_-_~ 5!f, 43:3.Pii6 T/, 102.56 Ed, B~%5.0U 1A, 22Y. 3. fi 1' -/GU.OO SECURITY LIGI{'fS fl,`."L78.00 Vii, 43H.00 6,000.00 (51x2.(?0) 1~,CC,0. 00 POLE. fiEN'1'AL 96H.25 i, 666.50 1,000.00 - bb6.S0 ",000.00 _.I ... SAL6.S - GAS tr A5 i 196 33 6, 296, 284.81 _`+, 250, 000.01 1 , 046 '84.80 10 „a0!) , t3U0.00 - NLW (JI_.M TI:AAl;iF"L71R TAfION .30 334),243.?8 315,000.00 _ __. 1.~, 2A3.28 ___ 620,0 ~U..:~)0 TU'iAl_ OF'F_l2Al'ING RE::VF_NL1E 5°~, H:?:F3, 5ti7>....:14 5.'?,441,98"T.,°.i5 16,329,039.0?. 1, ii2, 948.13 3?: 651?,0"JB.. (70 i (3FE:IiATY NG EXF CN;-F S I~'fiUDUCT IC7N C1P'EF<AT7: (:)N 522,765.47 ~8L2.0, 272.82 1,020,767_91 '?00, 49:1. (i9 2, 041. ,'1:3.`1.'70 ' I F'RUDUCTION MAINTENANCE __. 162,919.(§5 183,907.07 204,621.42 20,714.35 405, 24:?. F34 I=UFC:HA.iED fOWrFi . 6,.!41,,. 70:3.,3.^. .___t',~.+.,.t, i77.f39 :,949, /.'x7.50 _ _4602, 430.:36') 15., N9'a,_t:ii. C)O -' UTHI'R PCTWISR SIJF'FL.Y 11.:5,04:66.,48 268,4)32.7!0 25A, 363.50 (1:3,668.'%0) i0f','?'?7.f90 '; I 1'RANSMISS:I:ON OFitRRfil(]P! 136.78 57.71 500.00 442.:!'.9 1.,000.4)0 . TRANBMISSTON MAJ:N fIENANCE ~- 3:3,94b.20 5,905.46 b, b00.00 94.x4--- - 1..', 0(10.00 ~- ELEOT'RIC DT:i'Y~P<I: YiN'YIUN CIF'I_iRATIUN f.34, 777.:12 121, A77.32 1905 SOb.SU 68,709.1.8 3B0„5'73.00 "' I ELECTRIC U25TRIX3IJTION MAINTENANCE 71,HSS.F.,3 99,221.15 9f., 425.00 <7, 796.1.5) 1H'~, H50.00 I'CIRC;HASED GA:1 F'XF E'NS'f: 4, A_.J, 9:.,F.L 60 .;, 1_4,.,05..17 4,305,000.00 (819,.,0., .. ~':7) _ f3, 65!).000.00 GA5 TRANSM T8a Tf:)Pl O!"F=Rra'f IfIN 1J_, Oi 4. T7 ;3'7,].1.7.;.39 4'7,350.00 10.232.61 94, 7(aU.00 1 GAS T'RANSM.T.SS,IGfd FiAIN'TEN,~3Nf.'!F. -- ,3'71.SA 4,7?97.32 1.4,.:,00.4)0 10,202.:58 •~5, nc,U ..00 >AS D1STi2[BCITIUN OF EkAT I(lN Sba, 943.k)1 555; 130.10---- _ - -465,626.00 ~- - _ 50, 49,`:.90 - -331,^..,<'.CiO GAS DISTR:C ItIJ'1'TUN MAIN'S'ENANCE 34,694.80 A9, 742. 14 47,425.00 (2,317.14) 94,fi:=i0_00 CUSTOMER ACCOUNTING tr CUI_LEi_iIC7N5 137.,1.08.36 546,720.61 544,992.00 (5, 728.b1) 2ES9, 984.00 SAI_f:S EXF'L NSiS _ _-_.GO 17,'7:!6..'8 9'7, 10000-_.. -_.._-79.313...5_._ _..... 194, °00~: X16 ADMTNT£iTRAT'IVE ~ GENE:PiAI_ EXI'ENEiES 991.,4:33,4:31, .1,00:3, 7;'16.`17 1.,046,232.00 42,4'75_4:3 3. 09J.', 464. 00 '" I DF:F'lif.-:C:I: A'i:CON S., hF)~:~), i~i;i4.(i0 5, 476, S99.S4 3.,491,733.;:3]. i5, 5;14. i.'% '^, .. 96'3, 4dfi .. n42 " TU'TAL CIFF..RA"Y7 N( EX.I ~'EN48:S _ ~ i4 h94,fi75.U0 16, 066, 246.:.14 - _ - 5.,, 077,.r80.i4 -----~~~(98E6, 666.407 3Ct, 1_.,," .:7J -.1.6 [;1F'EIiAi°f.NG INCOM!"'_: 1, 16:;, E626.74 3.,3'7::1, 741 .OS 1.,251,458.88 124, 282..3.3 2 1 50:'.917.84 CifHl.-3R :CNCOME ( OTNER ... NE'T 1. ~, f..,f:2. 48 64,"7H8.29 21:1,:100.00 4:!,288.;'9 4"~, 0(1:0.(10 7:NiL_FiEST INCCIMF_.-_. 3.r, H'79_.36 3:3,943.4)2 3°~, 000.00__. __ _.-____-x'1,0.,6.'78) _.. 70,0!)O.C~)U -^'; MIS( INCOME 23"'i, 401 .'77 1,820."Y9 L?,500.00 (679,;:!1) :;,000.00 '` f TOTAL C71'FIE:R :CNCOMf.--:: 284,96:3.61 1A0, 552.3.0 60,000.00 40, SS2.. 1.0 120,000.00 '~ C7THEF( E:XF'ENSES I MIST: Ei;F'F:NSF?:=i ,35. E:. 5'S 6:%,302.'15 50.00 (b2, ~.:r_..."`.;) 5G:0 .. X50 Y:NIt f.LST ~XF i:NEili:: . .. 6•r ,, M?;~, d3 S9f.,H98.40 (-,85',.,25.':32-.. - -(2, 3"?3.c)Ei> 1: 3 J~',G!5,?.63 'iCl'TAL. CTiFiER Ii:.XI"I":NSIi~:B 67"?,1.1:9.88 657: 01.35 589,:i75.3'L C64, 6:'6.93) i, ].~79,1.1iU. b3 ~ C:CTNYRS'iNT1CIN YC7 CY. (Y.-- _ .. -.. A6:.,, 70)0.00 _ -_.. __ 4f3~7, 0Y5.00 4Hf>, 69T.:~U. _._ _. (3Tl..dOi 97:r, 3~..~i.r,0. ~ ~i'Cl'YAL i:UNTRIknJY I: CIN ~Ti:i C7: Y'Y 46:;, 9J0.Ci4) 4S7,u75.00 486,697.`50 ("i,"T ..'".;0) 9 '.-,31:1.00 i N(JN-OF E:RA'i"Thh: :I: niCUMF: T INi.;OME. ~/ t _ (~~ V` ____.-.. - Ham,,. 1.?6 ?`7) 30.' ."700.4'7 _. ti, 04(1, 724.25) (1,05.5.,.7^.8:) (29, 4.,1~, 4;S (2, 0 ?, :.°'.'=. .63' ~~:. 3:35, 016.~ib 23;,186.06 99, II30.'70 4"Yi), 3'7"' '1 ' ~. r ~ '~J ~J To: Mayor & City Council From Mario Schnobrich, City Forester Sara Witte, Natural Resource Coordinator CC: Date: 7/28/2005 Re: Miller Woods Oak Savannah Grant # CP05-015 Resolution As part of the continued effort to reclaim Miller Woods as an Oak • Savannah, the City of Hutchinson has been awarded a grant for the biennium 2006-2008 in the amount of $19,500 from the Minnesota Department of Natural Resources. This grant will help us expand on what has already been accomplished towards the goal of reestablishing prairie into our park at Miller Woods. Find enclosed a resolution that needs to be signed to continue the grant process. C~ • Page 1 5 C~~ 1 Applicant Resolution 12774 • Conservation Partners and Environmental Partnerships BE 1T RESOLVED that the City of Hutchinson act as the legal sponsor for the Conservation Partners Grant CPOS-015 Miller Woods Oak Savannah Restoration. BE TT FURTHER RESOLVED that [he City of Hutchinson has the financial capability to meet the match requirement and ensure adequate completion of the project and certifies that it will comply with all applicable laws and regulations as stated in the grant agreement. NOW, THEREFORE BE IT RESOLVED Yhat (Tide of the authorized representative) is hereby authorized to execute the Conservation Partners Grant Agreement CPOS-015 necessary to implement the project on behalf of the Hutchinson. I CERTIFY THAT the above resolution was adopted by the (Boas, crzy conncil, ete.) of the City of Hutchinson on (date) SIGNED: WITNESSED: (Title and date) (Tide and date) r L s~~~. • MEMORANDUM Date: July 22, 2005 To: Honorable Mayor & City Council From: Miles R. Seppelt EDA Director RE: Public hearing to update Hutchinson's Business Subsidy Policy In order to put Hutchinson on a more equal footing with other cities in terms of economic development tools, the EDA has been working to get the city qualified for a program called JOBZ. This stands for Job Opportunity Building Zones and is an initiative put forward by Governor Tim Pawlenty to encourage job creation & business investment in Minnesota. My deputy, Erin Eberdt, have a presentation on the JOBZ program for you at the August 23`d City Council meeting. Before we can participate in this JOBZ program however, we must hold a public hearing and update our "Business Subsidy Criteria" to include certain technical language relating to JOBZ. A copy of the updated Business Subsidy Criteria is included for your review. f r Please call me at 234-4223 if you have any questions or need additional information. Thanks. .~e nex7' c~fy Cow. n r:' ~AG1CC ! / 5~~~~ • n U RESOLUTION NO. ~ ~» s A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ADOPTION OF UPDATED CRITERIA FOR THE GRANTING OF BUSINESS SUBSIDIES WHEREAS, Minnesota Statutes, Sections 1167.993 to 1167.995 (the "Act"), provides that the City must provide proper notice and hold a public hearing when adopting or modifying its business subsidies criteria, and; WHEREAS, the Hutchinson Community Development Commission, an Economic Development Authority, has determined that it is necessary and proper to update the city's business subsidies criteria and has made this recommendation to the City Council; THEREFORE BE TT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, That a public heazing on the proposed updates to the city's business subsidy criteria is hereby called and shall be held on August 23rd, 2005, at 6:00 p.m., at the City Council Chambers located in the City Center at 111 Hassan Street SE, Hutchinson, Minnesota; BE IT FURTHER RESOLVED THAT, Notice of said public hearing shall be published in a newspaper of general circulation in the City of Hutchinson not less than ten (10) days prior to the date set for the public hearing; BE IT FURTHER RESOLVED THAT, Copies of the proposed business subsidy policy shall be on file and available for public inspection between the hours of 8:00 a.m. and 4:00 p.m., on days when the city offices aze open to the public. Adopted by the City Council this 9`" day of August, 2005 ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor 5 C~~a • RESOLUTION NO. 12782 RESOLUTION APPROVING PARTICIPATION IN A GRANT PROCESS THROUGH THE MINNESOTA HISTORICAL SOCIETY WHEREAS, the City of Hutchinson owns the Hamngton / Merrill House; WHEREAS, the City of Hutchinson is aware that renovation and repair of this building is very important; WFIEREAS, the Hamngton / Merrill House's west end is in need of repair because of fire damage; WHEREAS, the City, in partnership with Historic Hutchinson, is working on acquiring half of the grant dollars for the rebuilding of the west end of the Harrington / Merrill House; WHEREAS, the City would request additional dollars from the Capital Projects Grants in Aid Program. WHEREAS, the City would request approximately $30,000. • • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: That the City of Hutchinson hereby approves applying for grant dollars through the Minnesota Historical Society. Adopted by the City Council this 9`s day of August 2005. ATTEST: Gary D. Plotz Steven W. Cook City Administratoz Mayor ~~~ RESOLUTION NO. 12783 RESOLUTION ESTABLISHING LOCATION FOR TRAFFIC CONTROL DEVICES WHEREAS, the Director of Public Works and the Police Chief agree that the following azeas have traffic control concerns which warrant traffic control devices, and; WHEREAS, the Hutchinson City Council has the authority to establish locates as points where traffic control devices shall be erected, pursuant to Section 7.04, Subdivision 1 of the Hutchinson City Code; NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON: That the Council hereby establishes the following traffic control devices: "TWO-HOUR PARHING" signage shall be installed along Freemont Ave SE west of its intersection with Echo Dr SE on the north side of Freemont Ave SE to a point east of the entrance to the Hutchinson Medical Center Parking lot. This is the area near the emergency entrance to Hutchinson Area Health Care. And, that all existing traffic control devices conflicting with this resolution be removed. • Adopted by the City Council this 9th day of August 2005. Steven W. Cook, Mayor ATTEST: Gary D. Plotz, City Administrator n -.J 5~~ ~ RESOLUTION NO. 12784 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Pump Overhaul $21,621.04 Overhaul RAW pump WWTP Yes Quality Flow Systems ~he following items were authorized due to an emergency need: ITEM ~ COST ~ PURPOSE ~ DEPT. ~ BUDGET ~ VENDOR Date Approved: ~otion Made By: Seconded By: Resolution submitted for Council action by: 5 ~~~ M E M O R A N D U M TO: Mayor Cook and City Council Members FROM: Mazc A. Sebora, City Attorney DATE: July 19, 2005 SUBJECT: Ordinance No. OS-0411- Motorized Golf Cart Permits At the June 28, 2005, City Council meeting, I was asked to revise Section 73.16 of the Hutchinson City Code to allow the Chief of Police authorization to approve motorized golf cart permits. This revision would alleviate the need for these types of permits to acquire approval by the City Council as it is currently written. Please find attached the above-noted revised ordinance. Should you have questions regazding • the revised language, I would be happy to answer them at the City Council meeting on July 26tH • ~c~~~ ORDINANCE N0.05-0411 -AMENDING SECTION 73.16 OF THE HUTCHINSON CITY • CODE -MOTORIZED GOLF CARTS; OPERATION; PERMITS § 73.16 MOTORIZED GOLF CARTS; OPERATION; PERMITS. (A) Operation authorized. Operation of motorized golf carts is hereby authorized on the roadways of all streets, except those as are prohibited by resolution of the Council, and only in strict compliance with this section. (B) Permits. Permits shall be issued only to persons 18 years of age or older who have a valid driver's license of this state. Application for a permit to operate a motorized golf cart on the roadways of streets shall include the name and address of the applicant and other information as may from time to time be required by the Council. All permits shall be granted for a period of one year and maybe renewed annually. The annual fee for a permit shall be $5. The Chief of Police or his/her designee shall have the authority to grant the permits described in this section without action by the Citv Council subject to section (E) of this ordinance. (C) Designation of roadways. The Chief of Police shall designate city roadways or portions thereof upon which motorized golf carts shall be permitted to operate. At no time shall a golf cart be driven upon a state highway except at an intersection, and only for the purpose of crossing the state highway at the intersection on a designated roadway. Each golf cart driven • upon a designated roadway shall remain at, or as close as possible to, the curb. All golf carts shall use the most direct route to and from the golf course. (D) Unlawful acts. It is unlawful for any person to operate a motorized golf cart on the roadway of a street unless: (1) The operator has in possession a valid, current and unrevoked permit from the city; (2) The operation is on a roadway which has not been designated as prohibited for this type of operation, except crossing at an intersection; (3) The operation is from one-half hour after sunrise to one-half hour before sunset; (4) The operation is not during inclement weather, nor when visibility is impaired by weather, smoke, fog or other conditions, nor when there is insufficient light to clearly see persons or vehicles thereon at a distance of 500 feet; (5) The motorized golf cart displays a slow moving vehicle emblem, as described by statute, on the rear thereof; (6) The motorized golf cart is equipped with rear view mirrors; (7) The operator has insurance coverage as provided by statute (presently M.S. § • 65B.48(5), as it may be amended from time to time) for motorcycles; and SC~J ~ (8) The operator observes all traffic laws, except those which cannot • reasonably be applied to motorized golf carts, and except as otherwise specifically provided by statute (presently M.S. § 169.045(7), as it may be amended from time to time). (E) Suspension or revocation of permit. The Council may suspend or revoke a permit granted hereunder upon a finding that the holder thereof has violated any provisions of this section or M.S. Chapter 169, as it may be amended from time to time, or if there is evidence that the permittee cannot safely operate the motorized golf cart on designated roadways. ('89 Code, § 8.11) Penalty, see § 10.99 Adopted by the City Council this 9`~ day of August, 2005. ATTEST: Steven W. Cook, Mayor Gary D. 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At that time, we opened up four lots for development of private hangars. Two of the four leases were with RAM Buildings, Inc. of Winsted. RAM Buildings, Inc. built • two hangars for resale. The leases on the August 9 agenda are transferring into the names of the new building owners. RAM Buildings, Inc. will be responsible for the leases through the end of July. The new owners will be responsible for the lease payment beginning August 1, 2005. All major development work for the four buildings is complete, including electrical service, apron paving, drainage, etc. Only some minor landscaping remains. Landscaping should be completed in late August or early September, when conditions for seeding improve. Both the Airport Commission and City staff was impressed with the public response to allowing this type of development at the airport. These private hangars represent a revenue stream for the airport, as well as new taxpayers supporting City, County and School District activities. The private hangars represent one more significant positive economic impact resulting from airport activity. City staff will continue to work with FAA, Mn/DOT Aeronautics, and Airport Engineers to determine if additional sites should be opened for development of private conventional general- aviation hangars. U 5c~~ LEASE AGREEMENT BETWEEN CITY OF • HUTCHINSON AND Bart Bradford This agreement, made this 1" day of July 2005, by and between the CITY OF HUTCHINSON (the "City") and Curtis M. Bradford (the "tenant"), is for the purpose of outlining the rights and responsibilities of the parties to this Agreement. The parties to this Agreement do agree as follows: 1. Lease of airport propertv: The tenant leases from the City a private hangar lot, as described on a map available at the City Engineer's office. The lot is situated upon the Hutchinson Municipal Airport, Butler Field, an airport owned by the City. The lot is leased together with land and any improvements that may have been placed on it. The lot is described in an attachment to, and a part of, this Agreement. 2. Use of the airport: The tenant has the privilege of using public portions of the airport in common with other users. Use of the airport by the tenant is subject the rules and conditions as now exist or may be enacted in the future by the Federal, State or City governments. The tenant is subject to customary charges for such use as may be established from time to time by the Federal, State or City governments. 3. Term of this agreement: The term of this lease is fifty (50) years. The terms of this .agreement begin the date on which this agreement has been signed and approved by the City Council. At the termination of this lease, if the tenant shall have desire to continue to have the above described premises, the tenant and City shall negotiate, in good faith, without obligating either party, to renew this lease at the same price or rent and upon the same terms and conditions as any person acting in good faith would offer to lease the above described premises. • 4. Lease payments: The tenant agrees to pay to the City: A sum of three cents ($0.03) per square foot, payable annually, as determined by the outside dimensions of the hangar and required appurtenances, to the nearest one-foot. Lease payments are due on or before November 1 of each year. The City reserves the right to amend rates related to this lease no more than on a biennial basis. Rate revisions shall be reasonable and uniform as compared with other fees and rents charged at the City's airport. The City shall give rate revisions due regard to the value of the property leased, the improvements used, and the expense to the City of the tenant's operations. Biennial rate increases shall not exceed five percent (5%). Any rate revisions shall be adopted by the City Council. 5. Construction of private hangars do leased propertv: A) The tenant agrees that hangars shall be constructed at no cost to the City. In the event the tenant has not completed construction of the hangar on the leased premises within eighteen (1 S) months from the date of this agreement, the City may terminate the lease without further obligation to the tenant. B) Any hangar built upon leased property shall be constructed in compliance with applicable building codes. The hangar and any attachments and appurtenances thereto, excluding required apron, ramps, parking areas, and driveways up to and associated with the hangar, must be located entirely upon the leased premises. • 5 ~~~ C) Tenants shall ensure hangars conform to design standards described by the City. These design standards may include, but are not limited to, color, style, size, signs and placards, and other aesthetic requirements; as well as engineering requirements including, placement of the hangar upon the lot, drainage considerations, apron or approach design standards, prescribed floor elevations, placement of utility services, and firewalls. Construction and significant improvements may not begin before receiving written authority from the City. D) The tenant shall obtain the necessary regulatory authority and permits from the City. All construction shall be in a good and workmanlike manner and shall be in compliance with codes, ordinances, and other regulations applicable to the City and Hutchinson Municipal Airport. E) Prior to construction of any hangar located on leased property, the tenant shall furnish to the City, for review and approval, the plans for the building, and provide the estimated cost of completing the building. The tenant shall provide the City with a letter of credit, bond or other security with a surety satisfactory to the City conditioned upon the commencement, completion of and payment for the construction of the building; and against loss or damage by reason of mechanics lien. The City may specify the acceptable type of surety. F) During construction of the hangar, the tenant and/or tenant's contractor shall provide a certificate of insurance showing liability limits in an amount acceptable to the City and shall name the City as an additional insured. The City must approve insurance coverage before construction begins. The tenant and/or tenant's contractor shall protect the City from liability to persons or property for damages arising out of the construction or customary use of the building prior to obtaining an occupancy permit from the City. During construction, minimum liability coverage shall be one million dollars ($1,000,000) per occurrence with one million dollars ($1,000,000) aggregate. G) Tenants shall pay the entire cast of such construction, and shall pay the entire cost of utility services and other services for the hangar. The tenant shall pay all site improvement costs not provided by the City, including but not limited to, filling, grading, gravel, bituminous, concrete, utility installations, and any other improvements required to properly place the hangar on the leased property. H) Tenant shall construct a parking facility of approximately ten (10) feet from the front of each end of the building in manner as prescribed by the City of Hutchinson. I) If the tenant allows a mechanic's lien to attach to the premises, such attachment of lien shall constitute a default. Tenant may post a cash bond with the City pending resolution of a mechanic's lien dispute. 6. Use and maintenance of leased oropertv: Tenants, at their own cost and expense; shall take good care of the leased property and any hangar placed thereon. A) Any hangar constructed shall be used primarily for the storage of registered and/or leased aircraft and for related aviation purposes. Approved uses of hangars include aircraft and aircraft parts storage. In addition to the aircraft stored, tenants may store no more than three non-aircraft personally owned motorized vehicles in hangars. Use of the hangar for purposes other than those described herein shall be described in writing and be approved by the City. Uses other than those described herein that are not approved by the City shall constitute a default on the tenant's part. SC~~ B) Tenants shall keep and maintain the property in good order and repair and in a . clean and neat condition. Tenants shall not permit any waste or nuisance on the leased property nor permit anything on the leased property to interfere with the rights of other tenants of the City or users of the airport. In the event the property is not properly maintained, the City may, after notifying the tenant, cause the property to be maintained. The costs of maintenance and an administrative fee will be billed to the tenant and become their responsibility. Unpaid billings may be certified to property taxes. C) Tenants may not store any property outside the building, except for property commonly stored outdoors, including but not limited to refuse containers, liquid petroleum tanks used for heating, etc., provided such property is properly secured. D) The cost for customary maintenance routinely performed by the City, related to areas affecting the value or use of leased properties are included in the lease costs charged for the property, including snow removal, grounds maintenance and maintenance of public apron areas. The City reserves the right to establish separate fees for these maintenance operations. E) The City performs snow removal throughout the City on a priority basis. The City reserves the right to pertorm snow removal functions in whatever manner it deems necessary. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. In any case, snow removal in front of hangars is the tenant's responsibility. The City is not required to perform any snow removal function on leased property, but may plow snow on or adjacent to leased properties to expedite other snow removal operations at the airport. • F) Mowing and weed control immediately adjacent to the tenant's hangar are the tenant's responsibility. The City reserves the right to pertorm mowing and weed control functions in whatever manner it deems necessary. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. The City is not required to perform any mowing or weed control function on leased property, but may mow or pertorm weed control on or adjacent to leased properties to expedite other maintenance operations. G) The City shall establish the standards by which public apron, ramp areas, and other paved surfaces are maintained. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. In any case, the tenant is responsible for maintaining ramp areas and other paved surfaces immediately adjacent to the tenant's hangar. H) The tenant must allow the City to access to the hangar for the purpose of conducting inspections of the hangar to determine whether the tenant is complying with the provisions of this agreement. The occupant may be a party to any compliance inspection, and the City is required to notify the occupant, under Section 15 of this agreement, and make reasonable accommodation to the tenant before conducting compliance inspections. 7. Taxes, assessments, and other charges: A) In addition to other charges identified in this agreement, the tenant shall pay any taxes, assessments, licenses, fees, or other charges that may be levied or assessed upon the tenant's property or hangar or any activity of the tenant. Upon request by the City, the tenant shall provide proof of such payment. s C~~ B) The tenant shall establish their own accounts for utilities, and pay all rates and . charges for any utility used or consumed in connection with or in the leased property during the term of this agreement. Upon request by the City, the tenant shall provide proof of such payment. C) In the event the tenant fails to pay the lease payments, taxes, assessments, fees, or other charges due, the City shall notify the tenant of the default. If the tenant fails to cure such default, the City shall have the right to terminate this lease in accordance with section 8 of this Agreement. 8. Termination provisions: A) At the termination of this lease the tenant has the privilege of removing the hangar and associated properties placed upon the leased lot. The tenant shall obtain all required permits. The tenant shall have a period of ninety days (90 days) from the termination date to remove property. In the event the tenant cannot complete the removal within ninety days (90 days), the City may grant a reasonable extension of time, if the tenant can demonstrate the reasons for failure to remove property within the ninety-day (90 day) period are beyond the control of the tenant. If the tenant does not remove the property within the period granted by the City, the City shall retain ownership of remaining personal property for any municipal purpose or cause the personal property to be removed at the tenant's expense. B) If the leased premises becomes deserted, abandoned or vacated for a period of more than four (4) months, the City may terminate the lease. If the tenant's interest in the property is taken by process of law, the City may terminate the lease. If the • buildings or properties on the premises are destroyed, the City or tenant shall have the right to terminate this agreement upon giving written notice, with response, to the other party. C) Should the tenant default in the performance of any terms, conditions or covenants of this agreement not otherwise specified, and should the default continue for a period of more than thirty (30) days after the City serves the tenant with written notice, the City may terminate the lease. Serving the tenant with written notice includes reasonable attempts by the City to contact the tenant, and may include use of certified mail with return receipt and/or personal service. This may be done with or without terminating this agreement and without prejudice to any other remedy for lease payments or breach of covenant. In any such event the City may terminate this agreement by giving written notice of the termination. The rights and remedies given to the City are, and shall be deemed to be, cumulative, and the exercise of one shall not be deemed to be an election excluding the exercise by the City at any other or different time of a different or inconsistent remedy. D) Should the leased property be declared condemned, either because the airport is closed to the public, or the property is needed for another municipal purpose, the City may reimburse the tenant for lease payments received in the preceding five (5) years. The City shall provide the tenant with at least ninety-days (g0 days) notice of such action. CJ 5L~-~ 9.Liability arovisions: • A) The tenant agrees to defend, indemnify and hold harmless, including reasonable attorneys' fees, the City and all its agents and employees from any and all claims, demands, actions or causes of action of whatever nature or for loss of or damage to property or injury to persons occurring on or about the above described premises arising out of or by reason of the execution or the pertormance of the services provided in accordance with this agreement. The City shall not be liable to any extent for, nor will the tenant make any claim against the City for or on account of any injury, loss or damage resulting from the tenant's property or use thereof, including any claims by third parties. B) The tenant shall obtain and keep current a liability insurance policy with the City as a named additional insured and shall be in a form acceptable to the City. Inability to keep adequate insurance coverage shall be considered a default. After construction, minimum liability coverage shall be one million dollars ($1,000,000) per occurrence with one million dollars ($1,000,000) aggregate. C) The tenant shall obtain, and provide upon request verification of, all licensure requirements of the City of Hutchinson, State of Minnesota and/or the United States Government to legally comply with this agreement. 10. Transferring, subletting, selling: The tenant shall not transfer, sublet or sell any interest in this agreement or in the improvements located on the property without first obtaining the written consent of the City, which consent shall not be unreasonably withheld provided the proposed assignee, subtenant or purchaser can demonstrate the ability and sufficient • business record that it can carry out the terms of this agreement and has not been in any situation or condition that the City finds objectionable. Failure to obtain written consent shall be sufficient grounds for terminating this agreement without obligation of the City to the tenant. 11. Amendments: This agreement shall not be amended except by written document signed by all parties to this agreement. 12. Discrimination provision: The tenant, in the use of the Hutchinson Municipal Airport, shall not discriminate or permit discrimination against any person or group of persons oh the grounds of race, color, or national origin or in any manner prohibited by Part 21 of the Regulations of the Office of the United States Secretary of Transportation, and the tenant further agrees to comply with any requirement made to enforce such regulation which may be demanded of the City by the United States Government under authority of said Part 21. 13. Laws, rules and regulations: The tenant shall abide by and conform with all laws, rules, and regulations, including future amendments thereto, controlling or in any manner affecting the tenant relative to the use or occupancy of the tenant. 14. Recording the Lease: Upon completion of the building, a survey will be conducted and a legal description will be attached hereto and become part of the agreement. The lease will be recorded at the McLecd County Recorder's Office, and such fees as are required shall be paid by the tenant. 15. Venue for causes of action: The laws of the State of Minnesota shall govern this lease and the venue for any causes of action shall be McLeod County, Minnesota. • 16. Notices: All notices under this agreement shall be sent to the following addresses. Tenant is responsible for notifying the City of mailing address changes. 5L~~ • If to the City: City of Hutchinson Airport Manager Hutchinson Municipal Airport -Butler Field 111 Hassan St SE Hutchinson, MN 55350 If to the tenant: Curtis M. Bradford 45 Hassan St SE Hutchinson, MN 55350 CITY OF HUTCHINSON: By: Dated: (Steven W. Cook, Mayor) Subscribed and sworn to before me this day of , 2005 Notary Public of the State of Minnesota My commission expires: Attest: (Gary. D. Plotz, City Administrator) Subscribed and sworn to before me this day of , 2005 Notary Public of the State of Minnesota My commission expires: TENANT: gy; (Tenant) Dated: Curtis M. Bradford Subscribed and sworn to before me this day of , 2005 Notary Public of the State of Minnesota My commission expires: • 6 SC~~ The tenant is leasing Private Conventional General Aviation Hangar Lot, identified as 1672 Butler • Field Dr SW, a private conventional general-aviation hangar lots identified by the City. Appurtenances required for utility provision shall be placed upon leased space in a manner consistent with existing regulations. See attached map and description. WAS DRAFTED BY: Marc A. Sebora Hutchinson City Attorney l l I Hassan SL SE Hutchinson, MN 55350 (320)587-5151 Attorney ID # 0251239 Tax Statements for [he real property described in [his ins[rumen[should be sent to: Tenant SC~~ LEASE AGREEMENT BETWEEN CITY OF • HUTCHINSON AND Joel Schwarze This agreement, made this 15' day of July 2005, by and between the CITY OF HUTCHINSON (the "City') and Joel Schwarze, Dave Pulkrabek, Max Meyers, and Charles Hausladen (the "tenant"), is for the purpose of outlining the rights and responsibilities of the parties to this Agreement. The parties to this Agreement do agree as follows: 1. Lease of airport propertv: The tenant leases from the City a private hangar lot, as described on a map available at the City Engineer's office. The lot is situated upon the Hutchinson Municipal Airport, Butler Field, an airport owned by the City. The lot is leased together with land and any improvements that may have been placed on it. The lot is described in an attachment to, and a part of, this Agreement. 2. Use of the airport: The tenant has the privilege of using public portions of the airport in common with other users. Use of the airport by the tenant is subject the rules and conditions as now exist or may be enacted in the future by the Federal, State or City governments. The tenant is subject to customary charges for such use as may be established from time to time by the Federal, State or City governments. 3. Term of this agreement: The term of this lease is fifty (50) years. The terms of this agreement begin the date on which this agreement has been signed and approved by the City Council. At the termination of this lease, if the tenant shall have desire to continue to have the above described premises, the tenant and City shall negotiate, in good faith, without obligating either party, to renew this lease at the same price or rent and upon the same terms and conditions as any person acting in good faith would offer to lease the above described premises. • 4. Lease pavments: The tenant agrees to pay to the City: A sum of three cents ($0.03) per square foot, payable annually, as determined by the outside dimensions of the hangar and required appurtenances, to the nearest one-foot. Lease payments are due on or before November 1 of each year. The City reserves the right to amend rates related to this lease no more than on a biennial basis. Rate revisions shall be reasonable and uniform as compared with other fees and rents charged at the City's airport. The City shall give rate revisions due regard to the value of the property leased, the improvements used, and the expense to the City of the tenant's operations. Biennial rate increases shall not exceed five percent (5%). Any rate revisions shall be adopted by the City Council 5. Construction of arivate hangars on leased propertv: A) The tenant agrees that hangars shall be constructed at no cost to the City. In the event the tenant has not completed construction of the hangar on the leased premises within eighteen (18) months from the date of this agreement, the City may terminate the lease without further obligation to the tenant. B) Any hangar built upon leased property shall be constructed in compliance with applicable building codes. The hangar and any attachments and appurtenances thereto, excluding required apron, ramps, parking areas, and driveways up tc and associated with the hangar, must be located entirely upon the leased premises. • ~J B) Tenants shall keep and maintain the property in good order and repair and in a • clean and neat condition. Tenants shall not permit any waste or nuisance on the leased property nor permit anything on the leased property to interfere with the rights of other tenants of the City or users of the airport. In the event the property is not properly maintained, the City may, after notifying the tenant, cause the property to be maintained. The costs of maintenance and an administrative fee will be billed to the tenant and become their responsibility. Unpaid billings may be certified to property taxes. C) Tenants may not store any property outside the building, except for property commonly stored outdoors, including but not limited to refuse containers, liquid petroleum tanks used for heating, etc., provided such property is properly secured. D) The cost for customary maintenance routinely performed by the City, related to areas affecting the value or use of leased properties are included in the lease costs charged for the property, including snow removal, grounds maintenance and maintenance of public apron areas. The City reserves the right to establish separate fees far these maintenance operations. E) The City performs snow removal throughout the City on a priority basis. The City reserves the right to perform snow removal functions in whatever manner it deems necessary. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. In any case, snow removal in front of hangars is the tenant's responsibility. The City is not required to perform any snow removal function on leased property, but may plow snow on or adjacent to leased properties to expedite other snow removal operations at the airport. F) Mowing and weed control immediately adjacent to the tenant's hangar are the • tenant's responsibility. The City reserves the right to perform mowing and weed control functions in whatever manner it deems necessary. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. The City is not required to perform any mowing or weed control function on leased property, but may mow or perform weed control on or adjacent to leased properties to expedite other maintenance operations. G) The City shall establish the standards by which public apron, ramp areas, and other paved surfaces are maintained. The City intends to provide service up to a reasonable and safe distance from the tenant's hangar. In any case, the tenant is responsible for maintaining ramp areas and other paved surfaces immediately adjacent to the tenant's hangar. H) The tenant must allow the City to access to the hangar for the purpose of conducting inspections of the hangar to determine whether the tenant is complying with the provisions of this agreement. The occupant may be a party to any compliance inspection, and the City is required to notify the occupant, under Section 15 of this agreement, and make reasonable accommodation to the tenant before conducting compliance inspections. 7. Taxes, assessments, and other charges: A) In addition to other charges identified in this agreement, the tenant shall pay any taxes, assessments, licenses, fees, or other charges that may be levied or assessed upon the tenant's property or hangar or any activity of the tenant. Upon request by the City, the tenant shall provide proof of such payment. • 5 ~e~ B) The tenant shall establish their own accounts for utilities, and pay all rates and charges for any utility used or consumed in connection with or in the leased property during the term of this agreement. Upon request by the City, the tenant shall provide proof of such payment. C) In the event the tenant fails to pay the lease payments, taxes, assessments, fees, or other charges due, the City shall notify the tenant of the default. If the tenant fails to cure such default, the City shall have the right to terminate this lease in accordance with section 8 of this Agreement. 8. Termination provisions: A) At the termination of this lease the tenant has the. privilege of removing the hangar and associated properties placed upon the leased lot. The tenant shall obtain all required permits. The tenant shall have a period of ninety days (90 days) from the termination date to remove property. In the event the tenant cannot complete the removal within ninety days (90 days), the City may grant a reasonable extension of time, if the tenant can demonstrate the reasons for failure to remove property within the ninety-day (90 day) period are beyond the control of the tenant. If the tenant does not remove the property within the period granted by the City, the City shall retain ownership of remaining personal property for any municipal purpose or cause the personal property to be removed at the tenant's expense. B) If the leased premises becomes deserted, abandoned or vacated for a period of more than four (4) months, the City may terminate the lease. If the tenant's interest in the property is taken by process of law, the City may terminate the lease. If the buildings or properties on the premises are destroyed, the City or tenant shall have the right to terminate this agreement upon giving written notice, with response, to the other party. C) Should the tenant default in the performance of any terms, conditions or covenants of this agreement not otherwise specified, and should the default continue for a period of more than thirty (30) days after the City serves the tenant with written notice, the City may terminate the lease. Serving the tenant with written notice includes reasonable attempts by the City to contact the tenant, and may include use of certified mail with return receipt and/or personal service. This may be done with or without terminating this agreement and without prejudice to any other remedy for lease payments or breach of covenant. In any such event the City may terminate this agreement by giving written notice of the termination. The rights and remedies given to the City are, and shall be deemed to be, cumulative, and the exercise of one shall not be deemed to be an election excluding the exercise by the City at any other dr different time of a different or inconsistent remedy. D) Should the leased property be declared condemned, either because the airport is closed to the public, or the property is needed for another municipal purpose, the City may reimburse the tenant for lease payments received in the preceding five (5) years. The City shall provide the tenant with at least ninety-days (90 days) notice of such action. SC~~ 9.Liability provisions: A) The tenant agrees to defend, indemnify and hold harmless, including reasonable attorneys' fees, the City and all its agents and employees from any and all claims, demands, actions or causes of action of whatever nature or for loss of or damage to property or injury to persons occurring on or about the above described premises arising out of or by reason of the execution or the performance of the services provided in accordance with this agreement. The City shall not be liable to any extent for, nor will the tenant make any claim against the City for or on account of any injury, loss or damage resulting from the tenant's property or use thereof, including any claims by third parties. B) The tenant shall obtain and keep current a liability insurance policy with the City as a named additional insured and shall be in a form acceptable to the City. Inability to keep adequate insurance coverage shall be considered a default. After construction, minimum liability coverage shall be one million dollars ($1,000,000) per occurrence with one million dollars ($1,OD0,000) aggregate. C) The tenant shall obtain, and provide upon request verification of, all licensure requirements of the City of Hutchinson, State of Minnesota and/or the United States Government to legally comply with this agreement. 10. Transferring, subletting, selling: The tenant shall not transfer, sublet or sell any interest in this agreement or in the improvements located on the property without first obtaining the written consent of the City, which consent shall not be unreasonably withheld provided the proposed assignee, subtenant or purchaser can demonstrate the ability and sufficient business record that it can carry out the terms of this agreement and has not been in any . situation or condition that the City finds objectionable. Failure to obtain written consent shall be sufficient grounds for terminating this agreement without obligation of the City to the tenant. 11. Amendments: This agreement shall not be amended except by written document signed by all parties to this agreement. 12. Discrimination provision: The tenant, in the use of the Hutchinson Municipal Airport, shall not discriminate or permit discrimination against any person or group of persons on the grounds of race, color, or national origin or in any manner prohibited by Part 21 of the Regulations of the Office of the United States Secretary of Transportation, and the tenant further agrees to comply with any requirement made to enforce such regulation which may be demanded of the City by the United States Government under authority of said Part 21. 13. Laws, rules and regulations: The tenant shall abide by and conform with all laws, rules, and regulations, including future amendments thereto, controlling or in any manner affecting the tenant relative to the use or occupancy of the tenant. 14. Recording the Lease: Upon completion of the building, a survey will be conducted and a legal description will be attached hereto and become part of the agreement. The lease will be recorded at the McLeod County Recorder's Office, and such fees as are required shall be paid by the tenant 15. Venue for causes of action: The laws of the State of Minnesota shall govern this lease and the venue for any causes of action shall be McLeod County, Minnesota. • 16. Notices: All notices under this agreement shall be sent to the following addresses. Tenant is responsible for notifying the City of mailing address changes. 5 C~~ • • n LJ If to the City: If to the tenant: City of Hutchinson Airport Manager Hutchinson Municipal Airport -Butler Field 111 Hassan St SE Hutchinson, MN 55350 Joel Schwarze 19266 Sioux Hills Road Hutchinson, MN 55350 CITY OF HUTCHINSON: By: Attest: Dated: (Steven W. Cook, Mayor) Subscribed and sworn to before me this day of , 2005 Notary Public of the State of Minnesota My commission expires: (Gary D. Plotz, City Administrator) Subscribed and sworn to before me this day of , 2005 Notary Public of the State of Minnesota My commission expires: 6 SL~~ TENANT: • gy: (Tenant) Dated: Joel Schwarze gy: (Tenant) Dated: Dave Pulkrabek gy: (Tenant) Dated: Max Meyers gy. (Tenant) Dated: Charles Hausladen Subscribed and sworn to before me this day of , 2005 Notary Public of the State of Minnesota My commission expires: The tenant is leasing Private Conventional General Aviation Hangar Lot, identified as 1674 Butler Field Dr SW, a private conventional general-aviation hangar lots identified by the City. Appurtenances required for utility provision shall be placed upon leased space in a manner consistent with existing regulations. See attached map and description. THIS INSTROMENT WAS DR4FTED BV: Marc A. Sebora Tax Sla lements for the real property described in [his Hutchinson City Atlarney .instrument should be sent la: l l l Hassan St. SE Hutchinson, MN 55350 Tenant (320)587-5151 Attorney 1D p 0251239 • ~~ Memorandum TO: Mayor and City(~Cou~~ncil FROM: Brenda K. Ewin`g~'~~tor of Human Resources RE: Consideration of''D~-""a~~t""e Change for Annual City Recognition Event DATE: August 2, 2005 At the July 26, 2005, meeting, the City Council took action to set the date for the Annual City Recognition Event to be held at the Hutchinson Event Center for Wednesday, September 14, or September 21, if the prior date was not available. Upon checking the availability of the Event Center for both dates, neither date would allow for the entire great room to be utilized. • As a result, it is requested that the City Council consider resetting the date for Thursday, September 15, 2005, at the Hutchinson Event Center. It is requested that you review and consider this information. I plan to attend the Council meeting on August 9, if you have any questions. • 5r~~ C F.P.R. ~ I.. i. Y f 1. 9 x d.F. TO: Mayor and City Council FROM: John P. Rodeberg, Director Public Works Kent Exner, City Engineer RE: Consideration of Amendment No. 1 To Mn/DOT Contract No. 85553 DATE: August 1, 2005 Mn/DOT notified the City on Monday, August 1st, of a proposed amendment to the Final Design for Improvements on TH 22/7 Contract between the City, Mn/DOT and Bolton & Menk, Inc. The original contract was previously approved by the City Council on January 13, 2004. ~ Mn/DOT and Bolton & Menk have drafted a contract amendment (see attached) to address several issues including use of design sub-consultants, elimination of certain design work, reallocation of design task hours and. extra design work. None of the contract revisions included within this amendment will impact the City's original not-to-exceed amount of $65,857.96. We recommended that the City Council approve this amendment, allowing Mn/DOT and Bolton & Menk, Inc. to expedite this design work in a timely manner. cc: GaryPlotz-City Administrator Gene East - MnDOT/Wilmar 5 L~ Mu/DOT Contract No. 85553 • CFMS Contract No. AMENDMENT NO. I TO Mn/DOT CONTRACT N0.85553 Contract Start Date: January 22nd, 2004 Total Contract Amount: $ 721,437.54 Original Contract Amount: $ 668,315.61 Previous Amendment(s) Total: $ 0.00 Current Amendment Amount: $ 53.,121.93 State Project Number (SP): 4302-44 Trunk Highway Number (TH): 22 (and7) Project Identification: Final Design Plans for Improvements on TH 22/7 in Hutchinson This amendment is by and between the State of Minnesota, through its Commissioner of Transportation ("State") and City of Hutchinson, address: Hutchinson City Center, 1 I1 Hassan St SE., Hutchinson, MN 55350-2522 (City) and Bolton & Menk, Inc., Address: 1960 Premier Drive Mankato MN, 56001-5900 (Contractor). Recitals 1. State has a Contract with Contractor identified as Mn/DOT Contract Number 85553 ("Original Contract") to provide Final Design Plans for Improvements oh TH 22/7 in Hutchinson. 2. Contractor and State have determined that. • A. Certain tasks performed under the Contract will be tamed out by asub-consultant, and not performed by the Contractor's staff as initially planned. B. One task, requiring asub-consultant, will not be performed under this contract, and therefore the sub-consultant and associated direct cost will be removed from the contract. C. The Contractor has identified the need to shift some hours between tasks in the budget to more closely reflect the actual work to be performed. D. The State has chosen to make design changes, and add design features to this project, therefore requiring extra work by the Contractor. 3. Exhibits B 1 and C 1 are attached and incorporated into this Contract. 4. State and Contractor aze willing to amend the Original Contract as stated below. THE BALANCE OF THIS PAGE INTENTIONALLY LEFT BLANK • 1 of 3 5L~) Mn/DOT Contract No. 85553 • Contract Amendment In this Amendment deleted contract terms will be struck-eut and the added contract terms will be bolded and underlined. REVISION 1. Article 4 Consideration of Payment: is amended as follows: 4.1 The Contractor will be paid on a Cost Plus Fixed Fee (profit) basis as follows: 1. Labor: $ 20~438:A0 203,230.00 2. Overhead: $ 3-1-8;039-1& 319,274.33 3. Fixed Fee: $ ~''`'',~4 52,250.43 4. Direct Expenses: $ 3000:00 100.00 5. Subcontractor(s) Costs: LHB Inc. $ 87,800.70 Isthmus Enaineerina Inc. $ 58.782.08 lira,.°teeh $ 3;0(10:00 Total Contract Amount: $ «Qo '~i 721.437.54 4.3 Allowable duect costs include project specific costs listed in £~kibit-B Exhibit Bl. Any other direct costs not listed in #sB Exhibit Bl must be approved, in writing, by the State's Authorized Agent prior to incurring costs. 4.4 See £rlabii-B Exhibit Bl for Budget Details on the Contractor and its subcontractor(s). 4.5 The cost of services provided under this Contract will be shared between the State and the City of Hutchinson. All work performed under this Contract will be divided, and invoiced accordingly, into work performed for the State, or work performed for the City, as indicated in €xl3ibiE-)3 Exhibit Bl -Budget. • 4.6 The total obligation for all compensation and reimbursements to the Contractor for this Contract will not exceed $«oo~n c~~ .721,437.54 4.7 The State's total obligation for all compensation and reimbursements to the Contractor will not exceed x<^'',,,o "~~~. 655,579.58. 4.8 The City's total obligation for or all compensation and reimbursements to the Contractor will not exceed $65,857.96. REVISION 2. Article 5 Terms of Payment: is amended as follows: 5.1 The Contractor will use the format set forth in °~; ~~C Exhibit Cl when submitting Invoices. 5.4 The Contractor will use appropriately modified versions of r..,~a,i9,.^ rr Exhibit Cl, and Exhibit D when submitting invoice and progress reports to the City. Except as amended herein, the terms and conditions of the Original Contract and all previous amendments remain in full force and effect. C 2of3 5~~) Mn/DOT Con[rac[ No. 85553 • • • STATE ENCUMBRANCE VERIFICATION Individual certifies that funds have been encumbered as required by Minn. Stat.§§ 16A.15 and 16C.05. Date: CFMS Contract No. CONTRACTOR Contractor certifies that the appropriate person(s) have executed [he Contract on behalf of Contractor as required by applicable articles, bylaws, resolutions or ordinances. By: Dale: STATE AGENCY By: (with delegated authority) Title: Date: COMMISSIONER OF ADMINISTRATION By: Dale: CITY By: Title: Date: CITY By: Title: Date: 3of3 ~~ ~¢ ~~ ~~ ~~ ~.. ~w ~; ,; ,; ~1 i; __ i =~~~ ~ ~~ :. _~ i a-~ ~~~ _ ~~ ,~ r ~~ ~~ ~~ ~~ ~. Exhibit B 1 -Amended Budget Agreement 85553 3A.1 cont. Construction Plen Sheets 4 78 94 160 336 Rvadwa ProFlle Sheets 20 12 32 Su crclcvation Shccts Ib 2 IB Storm Sewer Plans and Profiles 24 50 120 194 Tem ors Erosion /Sediment Comrol Plans 8 24 72 Turf Establishment and Permanent Erosion/Sedimen[Control Plana 8 50 80 138 In lace Drains a Tabulation 8 20 30 58 Pro oscd Drains c Tabulation 8 30 40 78 Permanent Stri iv Plan 22 50 40 712 Pcnnancnt Si nin Plan 22 50 60 132 National Wetland Invento Ma 10 16 26 Cross Section Sheets 8 BO 88 3A.2 Coordination with State Foundation's Unit 8 8 Ib 3A.3 Coordination with State grid a Office 8 16 8 32 3A.4 Cnordinatinn with State Traffic Unit 8 16 8 72 3A.6 Coordination with State Li htiv Uvit 8 - 16 8 32 1A.6 Coordination with S[aro D-8 Ri ht of We Section 12 24 24 60 3A.7 Coordination with State Landsca in Unit mlimina and final 8 I6 16 40 3A.8 ASSF,M6LE CONSTRUCTION PLANS FOR SUBMITTAL 0 30% Submi¢al 4 8 Ib 30 58 GO% Submittal 4 8 16 10 78 90% Submittal 4 10 16 10 40 95 % Submittal 4 8 16 40 68 100% Submittal 4 8 16 40 68 3A.9 Pre are 8 ecial Provisions 2 sets 60 100 80 240 3A.10 Pre are En ineer's Estimate of Constmetion Coet 4 times for each Ian set 4 20 60 170 2 256 3A.1I Pre are and Submit Permits 24 8 8 40 3A.12 Electronic files to State and Ci * 25% Cit of Hutchinson) 4 24 28 7A.13 Attendance atPre-Constmetion Meetin 4 4 8 0 3B CONSTRUCTION STAGING 0 Ke S[aR: Huseb Chrom and Bcnzkafer 36.1 Constmetion Sts in Wnrksho s 2 mcctin s 2 16 20 8 4fi 36.2 Develo Conswc[ion Sta in Plans 8 20 60 160 248 38.3 Pre are Construction Sta in S ecial Provisons 8 20 28 0 JC MUNICIPAL UTILITIES*(a113C tusks are City of Hutchinson) 0 Ke Staff: SarR Benzkofer and Glen Coudron 3C.1 Munici al Utili Desi n Kick- ffMeetin & Pre oration included in Tesk 1.4 0 3C2 Coordination with Ci ofHurohinson included in Task 1.4 0 3C.3 . Munici al Utilizes Desi n Memorandum 30% Ian I 8 40 40 8 97 3C.4 PLAN SHEET DEVELOPMENT 0 Statemen[of Estimated uantitics 4 12 Ifi 72 Conswction Notes /Standard Plates 8 8 16 uanti Tabulations 16 24 40 Miscellaneous Details 6 8 I6 Removal Plans and Tabulations Ib 32 48 Ci Sanita Sewer and Waternain Plarn and Profiles 40 80 240 760 3C.5 ASSEMBLE MUNICIPAL UTILITIES SHEETS FOR INTERMEDIATE REVIEW: 0 In[armediatc Submittal #1 1 4 8 13 Intermediate Submittal #2 1 4 8 13 V(~- V(\ ~~ Page 2 of 4 ~~ ~~~.~ p~ _~ ~ ~° ~ 417 .^~. ~i ~ r ~ ~ - ~ #~ Z ~ 1 { ~ 1 ~~ ~ ~~ A .Ek om... Y I ~ ~ Q CS I I wy,y ~.. I a I ~ I~ I ~ ~ ~ I I 9il C] i i i~. ~W ~ CY ~-I Uy L._ ~' cjh ".,,r" u I ~t I i I '~ I I ~ C~ ~......~ I ~. .. ~ I I I I I it 3'b W 4w+ W- i -- --y FT. r r ~ ~ ~ k' _ _ I » k i _ ~ C I~ ~ ~ y` ~ - T it ~" ~. ~ I a 7 ~ r W ' ~ - ~ '~ ~ ~ y ~ "" ~ ~^ C" . ~ ~'~ ~ G "" ' I i+ U t . W I W ', ~ s,.. u w 3+ as f+. .a,. as o+ +~ .t C Clcr d JL+ ~ '.. is tyt ',, ~* ',. r..~ c~ ..y P ~~v p ',,. p L:. .~ {..k C7 kw .." J .. ... ~ .. l.a. .gyp, ~ ,-1 T' ' F CS C..`` CT iI~J '~ ~ C? L'~ C:M 1WG ,M"`a, • • Exhibit B 1 -Amended Budget s Agreement 85553 PERSON-HOURS AND FEES -SUMMARY TOTALS FINAL DESIGN PLANS FOR HIGHWAY IMPROVEMENTS - TH 7/22 IN HUTCHINSON PERSON HOURB PROJECT: Final Design Plans- TH 7/22 in Hutchinson Senior n i D Senior Engineering Licensed T l H Total Manager/ Project Projec[ es g i Engineering Technician Lend Survey Crcw Clerical Onr5 o[a Coal Quality Manager Engineer Eng neer Technician Surve or Y Control Task No. Work Task Dcscri [ion 0 32 0 0 16 978 533934'00 I PROJECT MANAGEMENT/COORDMATION/MEETINGS 100 429 366 40 U 138 320.00 53 0 6 10 26 0 96 0 0 , 2 llTILITY COORDINATION 1220 72 1746 0 20 132 4576 $120,548.00 3 FiNAI. DESIGN 30 214 1140 1 6 0 0 2 1046 526,370.00 0 28 28 852 0 3 4 HYDRAULICS DESIGN 0 0 120 20 IRO 0 320 $!1,520.00 5 DRAINAGE AND MISCELLANEOUS SURVEY 0 0 0 0 8 258 57,598.00 4 40 R2 66 56 0 0 fi PUBLIC INFORMATION 134 712 1626 2206 128 2132 20 200 158 7316 TOTAL HOURS 538 00 00 538 533.00 525.00 525.00 522.00 570.00 546.00 515.00 AVERAGE HOURLY RATE . 00 $5092 . 056.00 527 $53,658.00 $55,150.00 53,200.00 546,904.00 5600.00 59,200.00 52370.00 33 / TOTAL LABOR COST . , 157.10•/. 9274 53 OVERHEAD IO% 552,250.43 FIXED FEE 5574,754.76 SUBTOTAL 5!00.00 EXPENSES esNmeted mallln rin[in ,e[c $87,800.70 RETAINING WALL DESIGN AND PLANS LHB Inc . ES8,7S2.OR HIGH LEVEL CARD end CEOPAK WORK Islhmua En ineerln 5721 437.54 TOTAL FEE Page 4 of 4 Mn/DOT Agreement No. 85553 CFMS Contract No. Exhibit Cl -Amended Invoice To: Consultant Services Minnesota Department of Transportation Transportation Building, Mail Stop 680 395 John Ireland Boulevard St. Paul, Minnesota 55155 To: City of Hutchinson -City Engineer Hutchinson City Center 111 Hassan St SE Hutchinson, MN 55350-2522 Estimated Completion: (from Column 6 Progress Report) Period Ending: Invoice Date: Copy: Paul Jurek Project Manager INVOICE NO. Re: MnlDOT Agreement No.: 85553 Project Description: Final Design Plans - TH22/7 a[ Hutchinson State Project Number: 4302 - 44 Trunk Highway: 22/7 Cnntrart Fxniratinn rlatr~ ftr}nher 1 cf 7(105 Total Total Amount Billed Contract Billing Previously This Amount to Date Billed Invoice 1. Direct Salary Costs: $203,230.00 (See Exhibit B for breakdown) 2. Overhead Costs: Rate=lsvoi $319,274.33 (Dbett Salaries * Overhead Rate) 3. Fixed Fee (Profit): $52,250.43 (Fixed Fee = $' percent rnmple[e) 4. Other Direct Costs: $146,682.78 (Anach support documentation for subcontractors and / or direct expenses) .Net Earnings Totals: $721,437.54 (State total maximum = 8655,579.58 City total maximum = 865,857.96) Total Amount Due This Invoice: For State Use Only 1 of 1 1 certify that the above statement is correct ann payment has no[ been received. Signature: Print Name: Title: Billing Address: Bolton & Menk, Inc. 1960 Premier Drive Mankato, MN 56001-5900 Telephone: (507) 625 - 4171 Approved for Payment: Agreement Administrator Date Rev. B/02 SC~ RESOLUTION NO. 12776 RESOLUTION DECLARING COST TO BE ASSESSED AND ORDERING PREPARATION OF PROPOSED ASSESSMENT ASSESSMENT ROLL N0.5077 LETTING NO. 15/PROJECT NO. 05-17 WHEREAS, cost has been determined for the improvement of: Rolling Meadows East First Addition development by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, lighting, signing and appurtenances, and the bid price for such improvement is $141,819.50 and the expenses incurred or to be incurred in the making of such improvement amount to $35,454.88 so that the total cost of the improvement will be $177,274.38. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The portion of the cost of such improvement to be paid by the City is hereby declared to be $8,068.70 and the portion of the cost to be assessed against benefited property owners is declared to be $169,205.68. . 2. Assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2006 and shall bear interest at the rate of _ percent per annum from November 1, 2005. 3. The City Administrator, with the assistance of the Director of Engineering, shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and he shall file a copy of such proposed assessment in his office for public inspection. 4. The City Administrator shall, upon the completion of such proposed assessment, notify the Council thereof. Adopted by the Council this 9th day of August 2005. Mayor City Administrator 5~1 ~_ T V COMPILED BV: K EXNER ASSESSMENT ROIL NO. 5077 $12,086.12 STREET COST/LOT COMPUTED Bv: K ExNER LETTING NO. 15/PROJECT NO.OS-17 CHECKED BY: P VANDER VEEN FIRST ADDITION TO ROLLING MEADOWS EAST BV CONSTRUCTION OF - 1ST HEARING: WAIVED NUMBER Of YEARS: 5 STORM SEWER, SANITARY SEWER & SERVICES, WATERMAIN & SERVICES, GRADING, GRAVEL BASE, CONCRETE 2ND HEARING: WAIVED INTEREST RATE: CURB 8 GUTTER, BITUMINOUS BASE, BITUMINOUS SURFACING, LIGHTING, SIGNING 8 APPURTENANCES ADOPTED: 0&09/2005 ACCT. CRV PID NO. NAME BADORE3S -LEGAL DESGRIPTLDN 'STREET TOTALDEFERRED TOTAL ACTNE NO. COUNTY PID NO. OF PROPERTY OWNER ADORION OR SUSONSKIN LOTS ASSESSMENT ASSESSMENT ASSFSSMENT 1 SORENSON 8 NAUSTDAL PROPERTIES 1114 BLACK BIRD DR SW LOT 1, BLOCK 1 HUTCHINSON MN 55350 FIRST ADDITION TO ROLLING MEADOWS EAST 1 $12,086.12 $12,Dfi8.12 2 SORENSON 8 NAUSTDAL PROPERTIES 1114 BLACK BIRD DR SW LOT 2, BLOCK 1 HUTCHINSON MN 55350 FIRST ADDITION TO ROLLING MEADOWS EAST 1 $12,086.12 512,08fi.12 3 SORENSON 8 NAUSTDAL PROPERTIES 1114 BLACK BIRD DR SW LOT 3, BLOCK i HUTCHINSON MN 55360 FIRST ADDITION TO ROLLING MEADOWS EAST 1 $12,086.12 512,0%.12 y SORENSON 8 NAUSTDAL PROPERTIES 111a BLACK BIRD DR SW LOT 4, BLOCK 1 HUTCHINSON MN 55350 FIRST ADDITION TO ROLLING MEADOWS EAST 1 $12,086.12 572,086.12 5 SORENSON 8 NAUSTDAL PROPERTIES 1114 BLACK BIRD DR SW LOT 5, BLOCK 1 HVTCHINSON MN 55350 FIRST ADDRION TO ROLLING MEADOWSEAST i $12,086.12 $12,086.12 $ SORENSON 8 NAUSTDAL PROPERTIES 1114 BLACK BIRD OR SW LOT I, BLOCK2 HUTCHINSON MN 55350 FIRST ADDITION TO ROLLING MEADOWS EAST 1 $12,086.12 572,086.12 ] SORENSON 8 NAUSTDAL PROPERTIES 1114 BLACK BIRD OR SW LOT 2. BLOCK2 HUTCHINSON MN 65350 FIRST ADDITION TO ROLLING MEADOWS EAST 1 $12,086.12 512,088.12 $ SORENSON 8 NAUSTDAL PROPERTIES 1114 BLACK BIRD DR SW LOT 3, BLOCK 2 ' HUTCHINSON MN 55350 FIRST ADDITION TO ROLLING MEADOWS EAST 1 $12,088.12 $12,086.12 g SORENSON 8 NAUSTDAL PROPERTIES 1114 BLACK BIRD DR SW LOT d, BLOCK2 HUTCHINSON MN 55350 FIRST ADDITION TO ROLLING MEADOWS EAST 1 $12,088.12 $12,088.12 ip SORENSON 8 NAUSTDAL PROPERTIES 1114 BLACK BIRD DR SW HUTCHINSON MN 65350 LOT 5, BLOCK 2 FIRST ADDITION TO ROILING MEADOWS EAST 1 $12.086.12 512,086.12 11 SORENSON 8 NAUSTDAL PROPERTIES 1114 SLACK eIRD DR SW LOT 6. BLOCK 2 HUTCHINSON MN 55350 FIRST ADDITION TO ROLLING MEADOWS EAST 1 $12,086.12 572,086.12 SA-50]]/2005 LETTING NO. 15/05-1]/PAGE 1 OF 2 ~ ~ ~ COMPILED B EXNER ASSESSMENT ROLL NO. 50 $12,086.12 STREET COST/lOT COMPUTED BV: K EXNER LETTING NO. 15/PROJECT NO. 05-17 - CHECKED BY: P VANDER VEEN FIRST ADDITION TO ROLLING MEADOWS EAST BY CONSTRUCTION OF 1ST HEARING: WAIVED NUMBER OF YEARS: 5 STORM SEWER, SANITARY SEWER 8 SERVICES, WATERMAIN 8 SERVICES, GRADING, GRAVEL BASE, CONCRETE 2ND HEARING: WAIVED INTEREST RATE: CURB 8 GUTTER, BITUMINOUS BABE, BITUMINOUS SURFACING, LIGHTING, SIGNING 8 APPURTENANCES ADOPTED: 08/09/2005 ACCT. CRV PID NO. NAME 8 ADDRESS iEGAL DESCRIPTION _STREET TOTAL DEFERRED TOTAL ACTNE NO. COUNTY PID NO. OF PROPERTY OWNER ADDRION OR SUBDNISION LOTS ASSESSMENT ASSESSMElfT ASSESSMENT 12 SORENSON 8 NAUSTDAL PROPERTIES 1114 BLACK BIRD DR SW LOT ], BLOCK 2 HUTCHINSON MN 55350 FIRST ADDITION TO ROLLING MEADOWS EAST 1 $12,068.12 572,086.12 13 SORENSON S NAUSTDAL PROPERTIES 1114 BLACK BIRD DR SW LOT 8, BLOCK 2 HVTCHINSON MN 56350 FIRST ADDITION TO ROLLING MEADOWS EAST 1 $12,086.12 $12,086.12 tq SORENSON 8 NAUSTDAL PROPERTIES 1114 BLACK BIRD DR SW LOT 9, BLOCK 2 HUTCHINSON MN 55350 FIRST ADDITION TO ROLLING MEADOW S EAST 1 512,068.12 $12,086.12 TOTAL-ASSESSMENT RDLL N0.60T7-LETTING NO:IS/PROJECT NO. OS•17 .14 5769,205.68 5769,206.68 U (^~ SA-5077/20051ETTING NO. 15/0547/PAGE 2 OF 2 RESOLUTION NO. 12777 • RESOLUTION WAIVING HEARING ON PROPOSED ASSESSMENT ASSESSMENT ROLL NO. 5077 LETTING NO. 15/PROJECT NO.OS-17 WHEREAS, by a resolution passed by the Council on the 24th day of May, 2005, the Director of Engineering was directed to prepare a proposed assessment of the cost of improving: Rolling Meadows East First Addition development by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, lighting, signing and appurtenances, WHEREAS, the Director of Engineering has notified the Council that such proposed assessment has been completed and filed in his office for public inspection. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The owners of the affected properties have waived hearing on said proposed assessment. 2. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Administrator, except that no interest shall be charged if • the entire assessment is paid by November 15th, 2005. He may at any time thereafter, pay to the City Administrator, the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before November 15 or interest will be charged through December 31 of the succeeding year. Adopted by the Council this 9th day of August 2005. Mayor City Administrator • 5~h~ RESOLUTION NO. 12778 • RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5077 LETTING NO. 15/PROJECT N0.05-17 WHEREAS, pursuant to resolution the Council has met and reviewed the proposed assessment for improvement of: Rolling Meadows East FirstAddition development by construction of stone sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, lighting, signing and appurtenances, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending overa period often (10) years, the first of the installments to be payable on or before the first Monday in January, • 2006, and shall bear interest at the rate of _ percent per annum as set down by the adoption of this assessment resolution. To the f rst installment shall be added interest on the entin: assessment from November 1, 2005 until the 31st day of December 2006. To each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2005; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31 st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 9th day of August 2005. Mayor • City Administrator sc~~ RESOLUTION NO. 12779 • RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING NO. 15 PROJECT NO.OS-17 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: Rolling Meadows East First Addition development by construction of storm sewer, sanitary sewer and services, watermain and services, grading, gravel base, concrete curb and gutter, bituminous base, bituminous surfacing, lighting, signing and appurtenances, bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid R & R Excavating Inc of Hutchinson MN $ 141,819.50 Juul Contracting Company of Hutchinson MN $ 147,801.05 Duininck Bros Inc of Prinsburg MN $ 155,901.05 Wm Mueller & Sons Inc of Hamburg MN $ 158,840.20 Sundblad Construction Inc of Cokato MN $ 186,879.80 and whereas, it appears that R & R Excavating Inc of Hutchinson MN is the lowest responsible bidder. • NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with R & R Excavating Inc of Hutchinson MN, in the amount of $141,819.50 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 9th day of August 2005. Mayor Administrator 5c~~ °~"~a: Gty, +~"auancaM rp~~-d ~ J~~ie i~chi~~aNc, 1~,I:P`,1~~rect c~~" ~"la~nn~~tl,~~air~Bwild~n 13at: A.~~st 2, ~~1~5 ®~WT+eti~r 1)a~~ ALuuusi~ ~'~ ~pL1 Cl~~ cad ~t~at Tra~le112~+~w~+~~t TB~er~ i~ a~ a'p~a~rrtr~~rzit~^ ~crr ~~~~° ~ut~ ~~i~cl~rz, ~7~`ic~l tc~ ~tt~ t ~5 ~ntrna~ti~a~~a9 C~+a~~e C~t~r~cil l~a~nu~l ~C;`~rr7ferez~ atx ]~etra~t, zci~~rn, ~~~k~r 5 t~~~~1~ ~t~b~r T1~is ~~~frnc~ r~°~~~ ara c~p~avr~~~rlaty far ~r~i~~~rati~~~ ia~ tie cre~t~~~ ca ~c~~s ~t a~`~"~k ~uildrz ~n ~1 +~n~x~a:~~aiti that a~° ad.~~~e ca~c~es. ~~an~~ ~ ~~~~~°s iiavlv~rr~~~~~ as ~r~idr~~ cif ~ lr~~a8 k~i~d~n r~f~~~~] arr.-u~~~~c~~ ( a~~thvwsti "~~~r~r ~r~ wilding ~"~~ia~s;~, ~ rs~a•at~~r~a ~" ~'c~r t1~ or~fr~c ~~rrbn~a~e~l bar tla a~rr~.~~ar~i;~~~~~ T r~rra~i~~i.n Est ~ tl ~"ity ~u~ ~pr~~irrat~y '~5~~~). 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I -; iA~ ~ rldin~ of s'7d 4w[~ ~iT~?v',q Y7!ked 11 G .w !s ~,~mu+m I ~_ ~ h~ i. i it 1 cot i 4 ~ s i i 8rttern for I ~.-_cl, ,~~-~.-.II A,Illl e~al ~ v '~, ~~' r r.r ~_~ l hi ~~if I ~ f~.,r ~i h z t-ir ~I A,_i~i t~ ~I ~ ~.,th~ Ldp -a MIf51~u FY[7~r~im. YN~~ ,i, ~I E__u fl~a~t i a f ~ li i _cal r=oi_ it L.~- al _ I 1,rork~r~ I I ~,r*.ur~i:. -h ~._ ~ I ~a ; in rh ~ L aii_;u ~-~ t:.~ n~~ ~~~ ~ rirr rieli~«~,. ~ ___. w.J iraarrx _- '~.~s[art _ -.n, ~;.,~ ', ti„-Mrr~s~f-:,~~'_u~r ofx ,~s; r, - l~`.. n-L On'ee.e~n~... ti'.',f ~GJ"' „~ ~„ a vw..r. ~ ,r`' ~~ / '/ J 1 l\ T# MEMORANDUM TO: Mayor and Council FROM: Steve Madson, General Manage DATE: August 2, 2005 ~~~JJJ"' • RE: Request for Out of State Travel This memorandum will serve as a request to allow Creek Side Soils site coordinator Doug Johnson to travel to South Bend, Indiana, for the purpose of observing a new type of mulch colorizer. This type of equipment would be attached to our existing Vermeer grinder and color mulch as the mulch is being ground. This process would reduce the number of time the mulch is being handled and, thereby, reduce the overall cost of producing mulch products. This type of equipment would help to position Creek Side as being more competitive irr the mulch market. I recommend approval of this request. • 5~j~ MEMORANDUM TO: Mayor and Council FROM: Steve Madson, General Manager DATE: August 2, 2005 • RE: Bag Film Bid Commencing on June 30, 2005, Creek Side Soils began a bid process for the purpose of procuring bag film for the 2006 packaging season. The bid package was sent to known bag film providers as well as advertised in the Hutchinson Leader. On July 19, 2005, the bids were opened with three companies providing bids pursuant to the bid package. A fourth bid was rejected because the bid package was not received until after the deadline for receipt of all bids. Attached herewith is a spreadsheet indicating the bid pricing, the cost of graphics and the total bid cost. After analysis of the entire bid cost, Super Group Packaging is the lowest bidder. I recommend that the city council approve Super Group Packaging as the 2006 supplier of bag film for Creek Side Soils. • 5(Y-) General Conditions and Specifications For Soil Packaging Products • City of Hutchinson, Minnesota • June 30, 2005 ~J A. General instructions to bidders The "City" or "purchaser' in this document refers to the City of Hutchinson, 111 Hassan St SE, Hutchinson, MN 55350. Purchase documents consist of the following: a) General instructions to bidders b) Scope and purpose c) Purchasing process d) Detailed specifications These spedfications represent the minimum requirements. You may specfij items that you feel would meet the requirements identified in the Scope and Purpose section ofthis document. Naturally, you may specify any item that exceeds these minimum specifications. Any deviations should be clearly noted. Your bid and supporting documents must inGude a description of the bag film, detailed specfications, and the total price. Any exceptions for missing components shall be duly noted in the written bid. The bid you provide must be adequate so the City of Hutchinson may analyze the bag film for use. The city understands that the bid does not require payment of sales tax, under Section 297A.25, Subdivision 28 of the Minnesota Sales Tax and Use Law (Resource Recovery Facility Exemption Certificate). In the event R is determined sales tax is to be paid, the payment will be the responsibility'rf the city. The bid you submit must be clearly marked on the outside of the envelope that it is a proposal for the bag film, or must be enclosed in a separate, marked envelope inserted into another. The bid shall be accompanied by a cashier's check, bid bond, or certified check, payable to the City of Hutchinson, Minnesota, for not less than five percent (5%) of the amount bid. All checks will be held for sixty (60) days or until a contract is signed. Subsequent to that time, all non-forfeited checks or bid bonds will be returned to the bidders. The Hutchinson City Council reserves the dght to reject all or parts of bids and to waive any informalities and irregularities. No contract exists until authorized by action of the City Council. Copies of the specficationswill befumished upon request by contacting the City of Hutchinson. The Coundl of the City of Hutchinson will receive bids atthe office ofthe City Adminisfratorunti19:30 a.m., Tuesday July 19, 2005. Bids will be opened at 10:00 a.m., Tuesday July 19, 2005, at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN 55350. Send your bid to: ' Creek Side Soils Bag Film Proposal City of Hutchinson 111 Hassan St SE Hutchinson, MN 55350 All inquiries and other correspondence to this request for bids or these specifications, both prior to and subsequent to the letting of the related contrail are to be with and addressed to: Steven C. Madson General Manager Creek Side Soils City of Hutchinson 111 Hassan Street SE Hutchinson, MN 55350 Phone: (320)234-5673 5v~~ B. Scone and Purpose • These specficetions are intended to provide general description for the purchase of: Up to 900,000 impressions of bag film depicting the Creek Side product logo, a description of contents and be of such durability to allow such soil products to be distributed and sold to a regional customer base. C. Purchasing Process 1. Advertising far bids. Advertisements are placed in the City's official newspaper. Advertisements are placed at least once on a Tuesday or Thursday, which are the papers publications days. In order to solicit adequate proposals, the City may, at its option, send advertisements directly to selected vendors. 2. Receiving requests for information from potential bidders. The City encourages questions from bidders. Bidders or their representatives are invited to establish the contacts with City staff they feel are necessary to gain an understanding of the City's operation and packaging needs. The purpose of communication between bidders and the City is to provide information necessary so bidders can present a proposal they feel will best suit the City's packaging needs. 3. Responding to bidder requests. Any questions that bidders may have regarding spedfications, the purchasing process, or the packaging needs will be answered as soon as possible after they are received. It is the City's intent to provide open, honest communication v~ith bidders regarding packaging needs and outcome expectations. 4. Bidders prepare their bids. Bidders prepa2 proposals they feel will best suit the City's packaging needs. Bidders are encouraged to identify the unique features or characteristics of the packaging products they are proposing. 5. Analvzing the bid proposals. Once the City receives bids, City staff members will analyze each proposal. If questions arise during the analysis, they will be noted and bidders will be contacted for answers. Analysis is the most critical step forthe City, so bidders are encouraged to include as complete a package of information as possible. 6. Scheduling pretwrchase inspections demonstrations and reference checks rf necessarv. Based on its analysis, the City may request bidders to offer an inspection, demonstration or have bidders prepa2 a list of references for similar packaging products. The purpose of any inspection, demonstration, or reference check will be todetermine'rfthe packaging product proposed is suitable for the City's packaging needs. 7. P2senting bids that meet minimum expectations to the C-yrt Council. Once all bids are analyzed, those that meet minimum 2qui2ments will be p2sented to the City Council at one oftheir regulady scheduled meetings. The City Councl has the final authontytoaccept, eject, or2quest mod~icationstoa bid. The City Council is the final purchasing authority. No purchase agreement is valid until it is approved by the City Council. 8. Naming a successful bidder. The City Council announces a suxessful bidder aftertheir analysis. In determining the successful bidder, the Councl may take into consideration not only the lowest price offered, but also the actual capability of a bidder to perform the proposed contract. The Council may exercise reasonable discretion in determining who is the lowest responsiblebidder. The Council may consider, in addition to the proposal price, the quality, suitability, and adaptability of the equipmentfor its intended use. The Council may also consider, in addition to price, the proximity of 2pair and service facilities. The Hutchinson City Council reserves the right to reject all or parts of bids and to waive any informalities and irregularities. The Council must deem a bidder as being responsible. "Responsible" means that the bidder is capable of performing the proposed contract, is financially responsible, and displays integrity, ability, skill, and the likelihood of providing faithful and satisfactory service. ~J ~~ Once a successful bidder is named, City staff members will meet with the vendor to determine any final information . the Council requests. At this time, matters specific to the bidder's proposal will be clarified. 9. Issuing of purchase order for the packaging products Once the arrangements are made with the successful bidder and a purchase agreement is signed, the City Administrator and/or the City Finance Diredorwill issue a purchase order for the entire amount stated in the contract, which is considered the full purchase price far the packaging products. After purchase orders are issued, the packaging products can be delivered pursuant to terms of bid package. If there are change orders to the packaging products authorized by the City during the process of procuring the packaging products, the bidder WIII provide a detailed description of the changes, along with the associated deductions or charges. 10. Receiving and inspecting the packaging products. Before accepting the packaging products, the City will conduct inspections using private contractors or internal staff. These inspections are made to ensure that all the packaging products ordered was received, is operable as designed, and that all approved specfications were met. Any deficiencies will be noted and the bidder v~ill have to coned them before the City accepts the packaging products. 11. Final acceptance of the packaging products. Once all deficiencies noted during any inspections are corrected, the packaging products will be accepted. 12. Bidder to submit invoice. Payment terms will 90% of accepted packaging products at time of invoicing by bidder and approval by city council. 10% will be withheld to insure the packaging products operate in an acceptable manner with the packaging equipment utilized by the City of Hutchinson and the impressions listed on pallets is accurate with the actual count by City of Hutchinson employees. D. Detailed Specifications for soil packaging products. . Please see attached specifications. 5lx~ SOIL PACKAGING BID CITY OF HUTCHINSON DBA AS CREEK SIDE SOILS The Citv of Hutchinson DBA Creek Side Soils will enteRain bids from al! interested vendors for the purpose of fulfilling printed soil packaging (bag film) needs from September 1, 2005 through August 31, 2006, with possible one year extension of contract. Creek Side Soils employs aPremier-Tech model FFS 200 as its' packaging unit. Unit specifications are included in bid packet. All bag counts are aggregates of total product lines. Creek Side Soils produces three product lines thereby requiring three different sets of packaging graphics. Al] rolled stock of completed packaging product shall be tagged with product identification and number of impressions per colt. If placed on pallet with multiple rolls, the pallet shall be tagged with total number of impressions on pallet (aggregate of roll impressions). All rolls of packaging film must be rolled so that the rolled sides are even with no vacillating edging to the rolls. Creek Side may desire to purchase miscellaneous, small quantities of specialized packaging film throughout the term of this conVact. All pricing will include delivery to Creek Side Soils in Hutchinson, MN Packaging film bid items: • 1. 40 pound product (printing one side) : 29.5" WEB X 18.5" RPT X .003 MIL / #3 unwind/ core diameter 3" minimum /roll diameter 40" maximum /white opaque film !UVI low slip / 7 color process. Alternate:.00275 MIL Quantity 2006: 415,000 Quantity 2007: 930,000 2.. 20 pound product (printing one side) : 23" WEB X 16" RPT X .003 MIL / #3 unwind /core diameter 3" minimum / col I diameter 40" maximum /white opaque film / U V I low slip / 7 color process. Altemate: .00275 MIL Quantity 2006: 175,000 Quantity 2007: 275,000 3. Wonderblend 40 pound product (printing front and back): 29.5" WEB X 18.5" RPT X .003 MIL / #3 unwind core diameter 3"minimum /roll diameter 40" manximum /opaque film /UVI low slip / 7 color process. Alternate: .00275 MIL Quantity 2006: 50,000 Quantity 2007: 0 • ~~~ BID FORM • Description of Soil Packaging Product {size, thickness, color process, operationals attributes): 2006 Season Bid (per thousand) .003 mil $ .00275 mil Cost of Graphics Development Number of days for delivery, after bid is awarded: 5% bid bond or cashier's check enclosed: Yes General Warranty: Yes Bidder's Name and Address: 2007 Season Bid (per thousand) Duration No SC~~ PUBLICATION NO. 7360 ADVERTISEMENT FOR BIDS CITY OF HUTCHINSON, MINNESOTA SOIL PACKAGING PRODUCTS (BAG FILM) To Whom It May Concern: ' The City Council of the City of Hutchinson, MN will receive bids at the office of the City Administrator until 9:30 a.m. on Tuesday, July 19, 2005, and said bids will be opened at 10:00 a.m. on July 19, 2005, at the Hutchinson City Center, 111 Hassan Street SE, Hutchinson, MN for the purchase of the following described soil packaging products: 40it plastic soil packaging products (Bag Film) 20# plastic soil packaging products (Bag Film) . All bids shall be directed to the City Administrator, securely sealed, and endorsed upon the outside srapper labeled "SOIL PACKAGING PRODUCTS". A bid bond or cashier's check in the amount of 5% of the bid is required to be enclosed as bid security pursuant fo City Charter. The Hutchinson City council reserves the right to reject all or parts of bids within 60 days of the bid opening, and hold the bid security for up to 60 days. No contract exists until authorized by action of4he City Council. Copies of the specifications will be furnished upon request by contacting the City of Hutchinson, Creek Side Soils. Mailing address: Creek Side Soils, 1500 Adams St. SE, Hutchinson, MN 55350; Telephone (320) 587- 6762. PUBLISHED IN THE HUTCHINSON LEADER ON THURSDAY JULY 7. 2005 AND TUESDAY 12. 2005. 5c~) vENOOn HI-TECH PLASTIC:: VOLM BAG COMPfNV SVPLR GROVP PACKAGING ]006 &l0 FILM BID3 IOI BAG FILM ]03 BAG FILM WONDERRLENO WJMIL ,003 MIL 00]MIL •IS, IXO COVNI pER 1]5,0.tl CW NT PEfl 300W CWNT pER PER1000 SAG PEfl LOW RAG PEP I,OW BAG SI]560 30.1)55 31]805 EO.IP01 3316.]0 50,216] 519<.55 30.19<6 314B.te SOH9B 3]10]0 50.2192 fla].W 30.18)0 51]]00 30.1]20 120500 50.2030 PIATES/GRAPNICS PER BAO FREIGMI DELIVERY WggEXOV31H0 PER BAO INCLUDED INCLUDED 219WINEM SO V123 VES f6 WEEK5 E2WWITEM 3Ome6 vE5 }<WEEKS ONLY DN P-DY 300000 YES ]J WEEKS YES PRODUCTS TOTAL COST TDTAL COJT TOTAL COST TOTAL BIO /0/PE0. DPO 1OY BAG WONDERBLENO COST f01030 10.1606 SD99] fa],I]OW f36,365.00 111,9W.00 y130,a05.00 30,]13< 50.16]0 30.3JB0 380,N025 329,21823 311,99]50 St29,65a.W SO.tE]O b01T10 502050 ]],60v.M ]O,1M.Po 10250 L0 511)95500 • • • ~~~ ~ is /~El«srr ~~`~- ~~ • MEMORANDUM POLICE /EMERGENCY MANAGEMENT SERVICES TO: Sgt. Christian Dobratz FROM: Theresa Leider,.lnvestigations DATE: 07/21 /05 RE: Intoxicating Liquor License Investigation/Maria Morris I conducted a background check on Marla Morris in reference to her obtaining an Intoxicating Liquor License in the City of Hutchinson. Ms. Morris has a valid Driver's License in the State of Minnesota and no alcohol convictions related to it. Ms. Morris does not have a Criminal History with the State of Minnesota. I also checked with McLeod County and Carver County for any information from their in-house records. Neither one of these agencies have had contact with Ms. Morris. Please feel free to contact me with questions orif further investigation is needed. n LJ ~~~ APPLICATION FOR ON-SALE INTOXICATING LIQUOR LICENSE This Eorm was prepared by the City of Hutchinson and the Minnesota Bureau of Criminal Apprehension, Department of Puh lic Safety, pursuant to Minnesota Statutes, 1976, Section 390.13, for purposes of back- ground investigation. It does not supersede any laws, rules or regulations of the Division of Liquor Control regarding the issuance of liquor licenses. Failure to provide information requested may result in denial of the application., l• S'elrr~ehl ~-I~I•o5 Trade Name Date of Application z. 200 -)"l~u-tk 3I,2_POb Lis. nsrn Period 3. Type of Application: ® New ~ Renewal ~ Transfer 9. ~/1a.r10.Morr,s qSa-zol-41bb Name of Applicant Phone s. SWZ Movwoe ~ S'e l~t.~~c.l~~v~SS~-~~nN 5535b Home Address 6. Citizenship: ~.Ci G-1'i ice., 7. F-l~ottiStron F-1~( Iz-zb-SO Place of Birth Date of Hirth B. y 1 1ntnSh'~r.a}op. art E ~ 3-4t~t-k-~h'vSm-~~ MN S~3S-o Address of eusi ne s Location v. Nori'4. ~}y.{rL.;4,sm-, Blccy~ a~{9 U~eSf- sa ~ u-F lets '-I 3 S ar2d Legal Description ~ ~~~2.3.0Sb.3`k>° S.,u-ri, zoo o-F wtst SS' ok (ot~ 3 ~roP~' 0. List owners of building or premise to be licensed: M ,IQ ~~ {Z-e.~~ au-~d L~vicl_a~MGMo~aalN ll. List all partners, officers or directors, if corporation: Name Address Date of Birth he rri s $OZMor`roeSt•SE 1 -to-'IS 12. Prior experience in this type of business: ~ re. W~VICC G, 11-t KS-kuA b-ah7tC ~1'~ V l osts~~ +~' L t~..axc. w,vey beu-. c.,v. o wr.e.r b....,(o,-c 13. Present ownership in any other liquor establishment: - ~AV~Q 19. Present ownership in any other res taurantror food busi neQss: h~~h~Qt 15. Three Husiness References: ~rly\i { Ess ~le1Y~ p1(y11L. ` yy ~l [~NI °~' _9Sz-44z-zzw~ L~r ArAr Sol~era-~.1 Ow.Ra~. De~t~a.C • Edec,. ~ra~f,_~5z-O13'I-5`~'1'I ~hAIFe I~I~IIe.~r Nava~siv~Crrd~-F Union I~ui-ch -~! ~ 58'I-yblrb l6. eneta~-4-he.r Corporate or Partnership Title c~ L~ l;. __j 4ZMonvoc5-E•SE ~{-rl.;v,so~-, MN 5635'0 Corporate or Partnership Address If this is a transfer application give name, address, of persons, partnership or corporation holding license for the past year. 19. Who owns the baz/tavern fixtures? r Gl1'vi Gl'yl 20. Are you a Minnesota resident? If not, where resident? Dates of Residency 21. Residential Address during Past Five (5) Years: SyZ Iv 10Y11'De JT•S ~iL~nir. 6Yi k MtJ 5S35b T i 1 2. Mcl.LocA ttyc flat• Plato I M1~1 3y ~ ~. ~~ ~-. W acon~Q ~ ss~~ 22. Three Personal Re Ferences: I ~rl ~-IA NCl Iti0~F'Y~ - 511ves- Lsz.kel MN 320 -224-'i3431 ~ {~t,ri W;ll<arnS- L1tiFi-ch~rsa~-l.MN- S$'I -~S~'i T IS0.AC M0.rC CA.Lf - liU'I"LI~~N$6Yt MhI' 3~~-583-In 15 A' ,, L' II I I1 1`.1- 23. Employment for the Past Five Years: NZ)`IO~OY~C.vt (AT UhI U/~ ~JLVT[,~11~541•~MN~ • _Q'p~q,4a D2ln~ a~ ~~ ~cl2v~ ~: ri e MN ~ F Y~ Nq-h ~n ~ Q ~a.. k. i~L7ato'ia (now I~Gr~PzwK~ W0.covi~a_~~.Boy~•~CUO(c MNi- _ (~~ Cai..heh i'US~4{'r 5 Waik.l-cd Scvvi caS CAS (I~ 7, 4. Any Convictions Other Than Minor Traffic: 25. This application must be accompanied by detailed statement of net worth and last year's tax return and statement of method of payment for. business, fixtures and inventory. 26. Applicant, and his associates in this application, will strictly comply with ali the Laws of the State of Minnesota governing the taxation and the sale of intoxicating liquor; rules and regulations promulgated by the Liquor Control Commissioner; and all ordinances of the municipality; and 1 hereby certify that I have read the fore- going questions and that the answers to said questions are true of my own knowledge. I further understand that an investigation fee not to exceed $500.00 shall be chazged an applicant by the city or county if the investigation is conducted within the state, or the cost not to exceed $10,000.00 if the investigation is required outside the state. I further understand the ordinances of tkke Ci ~y cf ~atchinson regazd_ng the operation of on-sale liquor licenses and agree to abide by them. 0 ~Ccc+bo S igna re of Applicant SubsJcr ibed and sworn to before me''-t~~hyyi77s • / ~~ day of .pEVU~ (Notary Public) My Commis Sion Expires: ~ _ 3~'~~D ® Yes ~ No 1983 20wS From To : SHALEE R. MILLER ' Notary Public-Minnesota ~. My eM11111i91p'1E~iru Jan 31, Z(110 c~(~ RESOLUTION NO. 12780 RESOLUTION ADOPTING ASSESSMENT ASSESSMENT ROLL NO. 5074 LETTING NO. 4/PROJECT NO. 05-04 & 05-05 WHEREAS, pursuant to resolution and notice of hearing the Council has met and reviewed the proposed assessment for improvement of 05-04 Main Street between 1st Avenue N and 4th Avenue S by construction of concrete sidewalk, street lights, traffic signal system revisions, landscaping, restoration and appurtenances, and 05-05 Washington Avenue West between Main Street S and Franklin Street SW by construction of concrete sidewalk, street lights, watermain, storm sewer, landscaping, restoration and appurtenances, NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF ' HUTCHINSON, MINNESOTA 1. Such proposed assessment, a copy of which is attached hereto and made a part hereof, is hereby accepted, and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessment shall be payable in equal annual installments extending over a period often (10) years, the first of the installments to be payable on or before the first Monday in January, • 2005, and shall bear interest at the rate of _percent per annum as set down by the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from November 1, 2005 until the 31st day of December 2005. Tq each subsequent installment when due, shall be added interest for one year on all unpaid installments. 3. The owner of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid by the 15th day of November, 2005; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to the 31st day of December, of the year in which such payment is made. Such payment must be made before November 15, or interest will be charged through December 31, of the next succeeding year. 4. The Administrator shall forthwith transmit a certified duplicate of this assessment to the County Auditor to be extended on the property tax lists of the County, and such assessment shall be collected and paid over in the same manner as other municipal taxes. Adopted by the Council this 9th day of August, 2005. Mayor City Administrator c~~~~ (.~_ V COMPILED BY: K EXNER ASSESSMENT ROLL N0.5074 564.960489 STREET COST/FF COMPUTED BV: K EXNER LETTING N0.4/PROJECT NOS. 05-04 8 OS-OS CHECKED By: P VANDER VEEN 05-04: Maln Street between 1st Avenue N and 9th Avenue B by canstrudion of concrete sltlawalk, street lights, traffic signal system revlslons, lantlscaping restore0on antl appurtenances 1ST HEARING: 04/12/2005 NUMBER OF YEARS: 1 O 05-05: Washington Avenue West between Main Street S antl Franklin Street SW by eonstrumlon of concrete sitlewalk, 2ND HEARING: 08/09/2005 INTEREST RATE: street Ilgnis, watermaln, storm sewer, lantlscaping, restoretion antl eppunenan<es, ADOPTED: 08!09/2005 ACCT. CITY PID NO. NAME A ADDRESS ` LEGAL DESCRIRRON STREET TOTAL DEEEflflED :TOTAL ACTNE'. ` NO.. COUNTY PID NO: OF PRDPERTY OWNER 'ADDTfION OR SUBDIVISION FF ASSESSMENT ASSE6SMENT 'ASSE46MENT 1 OF11629-03-0260 HUTCHINSON PROPERTIES lLC 2 MAIN ST SO THOMAS E DAGGETT 18057 673RD AVE LOT 1 8 N18' OF LOT 2. BLOCK g 23.050.0530 HUTCHINSON MN 55350 SOUTH HALF CITY 218 $14,031.47 574,031.47 2 06-116-29-03-02]0 MTP PARTNERS LLP 1d MAIN ST SO ATTN: TIM HACKER 1d MAIN STS 22' S OF N1g' g 22' N OF S4' OF LOT 2, BLOCK 8 23.050.0540 HUTCHINSON MN 55350 SOUTH HALF CITY 44 $2,858.26 $2,858.26 3 OF116-29-03-0280 MAX J 8 NINA M MVERS 18 MAIN ST SO 16622 206TH CIR 54' OF LOT 2 & N 1/3 OF LOT 3, BLOCK 8, 23.050.0550 HUTCHINSON MN 55350 SOUTH HALF CITY 26 $1,688.97 $1,fi88.97 d 06-11(12903-0290 STEVEN B BARTON 24 MAIN ST SO 30 MAIN STS CENTER 1/30F LOT 3, BLOCK 8, 23.050.0560 HUTCHINSON MN 55350 SOUTH HALF CITY 22 $1,429.13 $1,928.13 5 OB-11 fi-2903-0300 STEVEN B BARTON 30 MAIN ST SO 30 MAIN STS S 1/3 OF LOT 3, BLOCK 8, 23.050.0570 HUTCHINSON MN 55350 SOUTH HALF CITY 22 $1,429.13 $1,429-13 g OB-11fi-29-W-0310 MICHAELRB KARLAK MCGRAW 34 MAIN ST SO 700 W AGNER ST SW N 1/2 OF LOT 4, BLOCK e, 23.0500580 HUTCHINSON MN 55350 SOUTH HALF CITY 33 $2,143.70 52,143.]0 7 06-11E29-03-0320 JAMES M 8 PATRICIA L CORSON 40 MAIN ST SO 40 MAIN ST B N24' OF S lf2 OF LOT 4, BLOCK e, 23.050.0590 HUTCHINSON MN 55350 $DUTH HALF CITY 24 $1,559.05 $1,559.05 g 0&118-2903-0330 W ILLIAM M 8 SUSAN M CORBY 49 MAIN BT $O 44 MAIN BT S 59' OF LOT 4 8 N18' OF LOT 5, BLOCK 8. 23.050.0800 HUTCHINSON MN 55350 SOUTH HALF CITY 25 $1,824.01 31,624.01 g 06-118-2903-0340 LINDA M 8 GALE C POIRER 50 MAIN $T BO 50 MAIN STS 550' OF LOT 5, BLOCK 8, 23.050.0810 HUTCHINSON MN 55350 SOUTH HALF CITY 50 $3.248.02 53,248.02 10 OB-118-29-03-0900 RBTCOMPANY PUBLISHING 40 WASMINOTON AVEW C/O RED WING PUBLISHING P 0 BO% 2010 E22' OF W 66' LOT /0 8 E22' OF W66' OF N74' LOT 9, BLOCK g, 23.050.0670 REDWING MN 55088 SOUTH HALF CITY 22 $1,429.13 51,428.13 5A-5074/2005 LETTING NO. 9/05.04 05-OS/PAGE 1 OF 9 O `\ V COMPILED BY: K EXNER - ASSESSMENT ROLL NO. 5074 $64.960489 STREET COST/FF COMPUTED BV: K EXNER LETTING NO. 4/PROJECT NOS. OS-04 & 05.05 CHECKED BY: P VANDER VEEN 05.04: Main Street between 1st Avenue N and 4th Avenue 3 by conmremion of concrete sidewalk, street Ilghts, treNle signal system revisions, landscaping restoration antl appurtenances 3ST HEARING: 04/12/2005 NUMBER OF YEARS: 10 OS-O5: Washington Avenue West between Main 3irM S end Franklin Street SW M construction of concrete sidewalk, 2ND NEARING: 08/09/2005 INTEREST RATE: street Ilghts, watermaln, storm sewer, landscaping, restore0on antl appurtenances, ADOPTED: 08/09/2005 ACCT, CRY PIO NO. .NAME 8 ADDRESS ' LEGAL DESCRIPTION STREET TOTAL DEFERRED SOTAL ACTNE NO. COUNTY PID NO. OF PROPERTY OWNER ADDRION OR SUBDIVISION - FF ASSESSMENT ASSESSMENT 'ASSESSMENT 11 06-116-2303-0410 R 8 T COMPANY PUBLISHING 36 WASHINGTON AVE W C/O REDWING PUBLISHING E 1/2 OF LOT 10 8 P O BOX 2010 E66' OF N14' & E6]' OF 852' OF LOT 9, BLOCK 8 23.050.0880 pED WING MN 55066 SOUTH HALF CITY 66 $4,28].38 $6,2$].39 12 06.116.29-03-0420 CITIZENS BANK 8 TRUST COMPANY 102 MAIN ST SO 102 MAIN STS N50' OF LOT 1, BLOCK 12, 23.050.1030 HUTCHINSON MN 55350 SOUTH HALF CITY 50 $3,248.02 53,248.02 13 06116-29-03-0430 CITIZENS BANK 8 TRUST COMPANY 104 MAIN ST S 102 MAIN STS 816' OF LOT 1 8 NB' OF LOT 2, BLOCK 12, 23.050.1040 HUTCHINSON MN 55350 SOUTH HALF CITY - 25 $1,824.01 f1,624.01 14 06-116-29-03.0440 JOANNE CLAY W ILLMERT 114 MAIN ST SO 114 MAIN STS 25' S OF N9' OF LOT 2, BLOCK 12. 23.050.1050 HUTCHINSON MN 55350 SOUTH HALF CITY 25 $1,824.01 f1,624.01 15 06118-28-03-0950 RICHARD A PETERSON 118 MAIN ST SO 116 MAIN STS 25'NOFS]'OF LOT 2, BLOCK I2, 23.050.1080 HUTCHINSON MN 55350 SOUTH HALF CITY 25 §1,824.01 $1,624.01 18 06118-29-03-0960 KATHLEEN B KELLEY 122 MAIN ST SO 330 CARSON ST SW S]' OF LOT 2 8 N22' OF LOT 3, BLOCK 12, 23.050.10]0 HUTCHINSON MN 55350 SOUTH HALF CITY 29 81,883.85 $1,883.85 1) 06116.29-03-04]0 BRETT A 8 MARTA OMAN 126 MAIN ST SO 16690 ]05TH AVE CENTER 22' OF LOT 3, BLOCK 12, 23.050.1080 DASSEL MN 55325 SOUTH HALF CITY 22 §1,429.13 $1,429.13 18 06-116.2303-0480 BRETT A &MARTA OMAN 130 MAIN ST 50 18690 ]05TH AVE $22'-0F LOT 3, BLOCK 12, 23.050.1090 DASSEL MN 55325 SOUTH HALF CITY 22 $1,429.13 $1,429.13 19 06118-29-03-0490 CHERYL J LABAT 132 MAIN ST SO 529 HILLTOP DR NE N22' OF LOT 4, BLOCK 12. 23.050.1100 HUTCMINSON MN 55350 SOlf1H HALF CITY 22 $1,429.13 $7,429.13 20 06118-29-03-0500 KEITH D 8 DANA LEE D EVENSON 134 MAIN ST SO 16581 OOAV AVE CENTER 1/3 OF lOT 4, BLOCK 12, 23.050.1110 HUTCHINSON MN 55350 SOUTH HALF CITY 22 $1,429.13 §1,429.13 SA-5074/2005 LETTING N0.4/OS-09 OS-OS/PAGE 2 OF 9 COMPILED BY: K E%NER ASSESSMENT ROLL NO. 5074 $64.960489 STREET COST/FF COMPUTED BV: K EXNER LETTING NO. 4IPROJECT NOS. OS-04 & OS-05 CHECKED BV: P VANDER VEEN OS-04: Maln Street between 1st Avenue Nand /th Avenue S by construction of concrete sidewalk, street IigMS, treNic signal ~ system revislona, lentleceping reatoretlon entl appurterencea 1ST HEARING: 0 4/1 212 0 0 5 NUMBER OF YEARS: 10 05-05: Washington Avenue Weal between Maln Street S entl Franklin Street SW by conetrectlon of concrete sitlewalk, 2ND HEARING: 08/09/2005 INTEREST RATE: street ilgnts, wetermaln, storm sewer, lantlscaping, restoration entl apPUnenences, ADOPTED: 08/09/2005 ACCT.. CITY PIO NO. NAME d:ADDRESS `LEGAL OESCflIP710N :STREET TOTAL DEFEflflFJ) :''TOTAL ACTNE. ' N0. COUNTY PID NO. OF PROPERTY O NER ADDITION OR SUBdVISION FF ASSESSMENT ASSESSMENT ASSESSMENT7. 21 06-116-29-03-0510 MARK A 8 DEBRA M CORMIER 138 MAIN ST SO 139 MAIN STS 521.50' OF LOT 4, BLOCK 12, 23.050.1120 HUTCHINSON MN 55350 SOUTH HALF CITY 22 $1,429.13 37,428.13 22 06-116-29-030520 ROBERT M 8 RENNAE C MCCARTHY 140 MAIN ST O 1025 8TH AVE SW N22' OF LOT 5 5 S.5' OF LOT 4, BLOCK 12, 23.050.1130 HUTCHINSON MN 55350 SOUTH HALF CITY 22. $1,429.13 $1,429.73 23 06-116-29.03.0530 HASSAN VALLEY LODGE x109 146 MAIN ST SO 148 MAIN ST S, P O BOX 12 S 2/3 OF LOT 5, BLOCK 12, 23.050.1140 HUTCHINSON MN 55350 SOIRH HALF CITY 44 $2,858.26 32,&58.26 24 06418-2?03.0810 W ALTER H OUAST TRUST 149 MAIN ST SO P O BOX 233 522' OF LOT 8, BLOCK 13, 23.050.1220 HUTCHINSON MN 55350 SOUTH HALF CITY 22 $1,429.13 $1,429.13 25 OG116-29-03-0620 LARRY J $ ROSA L DOSTAL 147 MAIN ST SO 1215 CAROLINA AVE NW 20' S OF N20' OF LOT 6, BLOCK 13, 23.050.1230 HUTCHINSON MN 55350 SOUTH HALF CITY 24 $1,559.05 51,659.05 26 08.116.29-03.0630 BRETT A 8 MARIA OMAN 141 MAIN ST 50 18890 705TH AVE N20' OF LOT 8 8 S4' OF LOT ], BLOCK 13, 23.050.1240 DASSEL MN 55325 SOUTH HALF CITY 24 $1,559.05 $1,659.05 27 06-116-29-03-0640 WALTER H OUAST TRUST 137 MAIN ST 50 ' P O BOX 233 38' N OF S4' OF LOT 7, BLOCK 13, 23.050.1260 HUTCHINSON MN 55350 SOUTH HALF CITY 38 $2,488.50 32,468.50 28 06-11629-03-0650 ROBERT A 8 CHARLENE SCHIUETER 133 MAIN ST SO 23889 230TH ST N24' OF l0T 7, BLOCK 13, 23.050.1250 HUTCHINSON MN 55350 SOUTH HALF CITY 24 57,559.05 51,559.05 29 06-118-2403-0880 SUSAN 5 KRAFT ETAL 131 MAIN ST SO P O BO% 129 8 1/3 OF LOT 8, BLOCK 13, 23.050.1280 HUTCHINSON MN 55350 SOUTH HALF CITY 22 $1,429.13 51,129.73 30 06-11G2&03-06]0 KEITH R 8 LISA L KAMRATH 125 MAIN ST SO 7n SHADY RIDGE RO NW CENTER 1/3 OF LOT 8 3 SB' OF N22', BLOCK 13 23.050.12]0 HUTCHINSON MN 55350 SOUTH HALF CITY 30 $1,940.81 51,948.81 SA-50742005 LETTING NO. 4/05-09 OS-05/PAGE 3 OF 9 \\O / V ~~ r~ • COMPILED BV: K EXNER ASSESSMENT ROLL N0.5074 $64.960469 STREET COST/FF COMPUTED BV: K EXNER LETTING NO. 4IPROJECT NOS. 05-04 & 05-05 CNECKED BY P VANDER VEEN 05-04: Main Street between 1st Avenue N antl 4th Avenue 3 by construction of concrete sidewalk, street Ilghts, traffic signal system revislone, lantlscaping restoration and appurlenancea 1ST HEARING: 04/12/2005 : NUMBER OF YEARS 10 OS-O5: Washington Avenue West between Main Street S and Franklin Street SW by constmctlon of concrete Sitlewalk, 2ND HEARING: 08/09/2005 : INTEREST RATE: street Lights, watemMin, storm sewer, lantlscaping, restoraNOn antl appunenences, ADOPTED: 08/09/2005 ACCt. CRY PID NO. NAMEB ADDRESS ' LEGAL DESCRIPTION - 'STREET TOTAL DEFEPRED TOTAL ALTWE NO. COUNTY PID NO. OF PROPERTY OWNER ADDRKIN OR SUBDIVISION FF ASSESSMENT ASSESSMENT A93ESSMEM 31 06-118 29-03-0880 JOHN R SCHUTT 119 MAIN ST SO 119 MAIN STS N1/30F LOTBEK SB'8S1/30F LOT 9, BLOCK I3, 23.050.1290 HUTCHINSON MN 55350 SOUTH HALF CITY 36 52.338.58 52,338.68 32 06116-29-03-0890 STEVEN L 8 JEAN M W ARD 113 MAIN ST SO 68625 215TH ST CENTER 7/30F LOT 9, RIOCK 13, 23.050.1300 DARWIN MN 55324-6581 SOUTH HALF CITY 22 $1,429.13 51,429.13 33 Ofi-116-29.03-0700 HOWARD J MADSEN 8 DUWAVNE P PETERSON 111 MAIN ST SO 135 3RD AVE SE N 1/3 OF l0T 9, BLOCK 13, 23.050.1310 HUTCHINSON MN 55350 SOUTH HALF CITY 22 $1,429.13 51,429.13 34 06-116-29-03-0710 OUADE FAMILY LTD PARTNERSHIP 101 MAIN ST SO 35 4TM AVE SE LOT 10, BLOCK 13, 23.050.1320 HIRCHINSON MN 55350 SOUTH HALF CITY 198 512.882.18 512,862.10 35 0611629-03-1100 MARK B 8 BONNIE J WESTMILLER 227 MAIN T SO 227 MAIN STS 5 2l3 OF LOT 8, BLOCK 2], 23.050.2190 HUTCHINSON MN 55350 SOUTH HALF CITY 94 $2,858.28 $2,65528 36 06-116-29.03.1110 HUTCHINBON PROFESSIONAL BLDG 225 MAIN ST SO 540 MONTEREY TRAIL N 1/3 OF LOT e, BLOCK 2], 23.050.2200 - DAKOTA DUNES SD 5]049 SOUTH HALF CITY 22 $1,429.13 51,429.17 3] 06-118-2403-1120 RANDY LANG 221 MAIN $T $O 104 FAIPW AV DR S 12 OF LOT 9, BLOCK 2], 23.050.2210 GLENCOE MN 55336 SOUTH HALF CITY 33 $2,143.70 52,143.70 38 06-1162&03-1130 FIRST FEDERAL FSB 213 MAIN ST SO 201 MAIN STS N 12 OF LOT 9 8 ALL OF LOT 10, BLOCK 27, 23.050.2220 HUTCHINSON MN 55350 SOUTH HALF CITY 99 56'431.09 56.431'09 39 06-118-29-03-1160 C G E PROPERTIES 218 MAIN ST SO. 560 HIDDEN CIR SW LOTS 14-&4, BLOCK 28, 23.050.2250 HUTCHINSON MN 55350 SOUTH HALF CITY 264 $1],149.5] 517,149.6] 40 06.118-29-03-1170 C G E PROPERTIES 246 MAIN ST SO 540 HIDDEN CIR SW LOT 5 8 N 1/2 E 1f2 OF VACATED 3RD AVE BETWEEN MAIN 8 23.050.2260 HVTCHINSON MN 55350 . FRANKLIN, BLOCK 28, SOUTH HALF CITY 10] $8,950.]] 56,950.7] SA-5074/2005 LETTING NO. 4/05-04 O605IPAGE d OF 9 f~T- \V / V r COMPILED BY: K EXNER ASSESSMENT ROLL N0.5074 $64.960489 STREET COST/FF COMPUTED BY: K E%NER LETTING NO. 4/PROJECT NOS. 05-04 & 06.06 _ CHECKED RV: P VANDER VEEN OS-O4: Main Street between 1st Avenue N end 4th Avenue S by conslredlon of concrete sidewalk, slreel ilgMS, troNic signal system revisions, landscaping rtstsration and appunanances 1 ST HEARING: 04/12/2005 NUMBER OF YEARS: 10 05-05: Washington Avenue West between Maln Street B and Franklin Street SW by construction of eoncrcte sidewalk, 2ND HEARING: 08/09/2005 INTEREST RATE: street II his, watermaln, storm sewer, landscaping, restoretbn entl appurtenances, ADOPTED: 08/09/2005 ACCT. CRY PID.NO. NAMES ADDRESS LEGAL DE$CPIPTION STREET TOTAL DEFENRED TOTAL ACTNE NO'. COUNTY PID NO." OF PROPERTY OWNER ADDRION OR SUROIYtSION -.FF ASSF93MENT ASSESSMENT ASSESSMENT 41 OB-116-29-06-0010 FIRST MINNESOTA BANK NA 308 MAIN ST SO 4625 HW V 101 LOTS 1-2-3 8 S 1Y2 OF E 1/2 OF VACATED 3RD AVE BETWEEN 23.050.2]00 MINNETONKA MN 55343 MAIN 8 FRANKLIN, BLOCK 32, SOUTH HALF CITY 239 $15,525.56 $15,526.56 42 OB-118-2~C8-0030 FIRST MINNESOTA BANK NA 336 MAIN ST SO 4625 HWY 101 LOi 4, BLOCK 32, 23.050.2]10 MINNETONKA MN 55343 SOUTH HALF CITY 66 $4,28].39 $4.287.39 43 0641&29.06.0040 FIRST CONGREGATIONAL CHURCH 114TH AVE SW P O BOX 304 LOT 5, BLOCK 32, 23.050.2]20 HUTCHINSON MN 55350 SOUTH HALF CITY 66 $4,26].39 $4,28].39 q4 OG116-2408-0150 FAITH LUTHERAN CHURCH 335 MAIN ST SO 335 MAIN STS LOTS 6 & ] 8 S 1Y2 OF LOT 9, BLOCK 33, 23.050.2830 HUTCHINSON MN 55350 SOUTH HALF CITY 185 $10,]18.48 570,710.46 45 06.116-29-06-0160 FAITH LUTHERAN CHURCH 305 MAIN ST SO 335 MAIN STS LOT 10 & N 1/2 OF LOT 9, BLOCK 33, 23.050.2050 HUTCHINSON MN 55360 SOUTH HALF CITY 99 $6,431.09 $6,631.09 4fi 06-116-29-06.0161 FAITH LUTHERAN CHURCH 325 MAIN ST $O 335 MAIN STS N 1/2 OF LOT 8 8 S 1/2 OF LOT 9, BLOCK 33, 23.050.2640 HUTCHINSON MN 55350 SOUTH HALF CITY 88 $4.28].38 54,29].39 4] 31-11 ]-29-14-03]0 CURTIS E 8 JANEL M REITER 146 MAIN ST N ]60 CENTURY AVE SW N4B' OF LOT 1, BLOCK 42, 23.056.2960 HUTCHINSON MN 55350 NORTH HALF CITY 48 $3.116.10 $3,110.10 46 31-11]-29.14-0380 JERALO B JONELL JONES 140 MAIN ST N 55524 CO RD 38 318' OF LOT 1 B N33' OF LOT 2. BLOCK 42, 23.056.2950 BUFFALO LAKE MN 55314 NORTH HALF CITY 51 $3,312.98 53,312.99 09 31-11 ]-2&14.0390 OUAOE FAMILY LTD PARTNERSHIP 122 MAIN ST N 35 4TH AVE NE N tY2 OF LOT 3 8 S i/2 OF LOT 2, BLOCK 42, 23.058.2960 HUTCHINSON MN 55350 NORTH HALF CITY 66 $428].39 44,207.39 50 31-117-29-14-0400 HOWARD POUADE JR ETAL 120 MAIN STN 35 4TH AVE NE S 1/2 OF LOT 3, BLOCK 42, 23.058.29]0 HUTCHINSON MN 55350 NORTH HALF CITY 33 52,143.]0 52,143.70 SA-50]42005 LETTING NO. 4/05-04 05-05IPAGE 5 OF 9 `\p / V COMPILED BY: K E%NER ASSESSMENT ROLL N0.5074 564.960489 STREET COST/FF COMPUTED BY: K EXNER LETTING NO. 4lPROJECT NOS. OS-04 & 05.05 CHECKED BV: P VANDER VEEN 05-04: Main Street between 1st Avenue N antl 4th Avenue S by construction of concrete sMewalk street lights, tmttle signal system revisions, IanOSCaping restoMtlon antl appurtenances 1ST NEARING: 04/12!2005 NUMBER OF YEARS: 10 05-05: Washington Avenae West between Meln Street S and Franklin Street SW by construc8on M concrete sitlerrolk 2ND HEARING: 08/09!2005 INTEREST RATE: street lights, watermeln, stor m sewer, lantlecaping, restoretlon antl appurtenances, ADOPTED: 08/09/2005 ACCT. C17Y PID NO: NAME & ADDRFS9 -LEGAL DESCRIPTION ..STREET '. TOTAL DEFERRED TOTAL ACTNE - i 'NO. COUNTY PID NO.. OF PROPERTY OWNER ADDITION OR SUBONISIDN FF ASSESSMENT ASSESSMENT ASSESSMENT'. 51 31-111-29-14-0410 OUADE FAMILY LTD PARTNERSHIP 116 MAIN STN 35 4TH AVE NE N 1/2 OF LOT 4, BLOCK 42, 23.066.2980 HUTCHINSON MN 55350 NORTH HALF CITY 33 $2,143.]0 $2,143.70 52 31.11]-29-14-0420 OUADE FAMILY LTD PARTNERSHIP 118 MAIN ST N 35 4TH AVE NE N24' OF B 1/2 OF LOT 4, BLOCK 42, 23.056.2990 HUTCHINSON MN 55350 NORTH HALF CITY 24 $1,559.05 51,659.05 53 31-117.29-14-0430 GLEN G C RIX 104 MAIN ST N 575 FRANKLIN ST SW LOT 5 8 S9' OF LOT 4, BLOCK 42, 23.056.3000 HUTCHINSON MN 55350 NORTH HALF CITY ]5 $4,6]2.04 $4,872.06 54 31-11 ]-2914-0480 GARY 8 MARY IVNNE COX 46 MAIN ST N 46 MAIN STS N 2/3 OF LOT 1, BLOCK 50, 23.056.3560 HUTCMINSON MN 55350 NORTH HALF CITY 44 $2,858.26 42,868.26 55 31-11]-29-14-0490 BARBARA WENDLING 40 MAIN ST N 69208 213TH ST S 1/3 OF LOT 1, BLOCK 50, 23.056.35]0 DARWIN MN 55324 NORTH HALF CITY 22 $1,429.13 31,429.13 56 31.11]-29-14-0500 DURWOOD W B DORIS A LAMPRECMT 36 MAIN ST N 381 6TH AVE S, P O BOX 143 N22' OF LOT 2, BLOCK 50, 23.056.3580 BROW NTON MN 55312-0143 NORTH HALF CITY 22 $1,429.13 51,429.13 5] 31-11 ]-2914-0510 MARK T 8 LINDA R SCHMIDT 34 MAIN $T N 34 MAIN STN CENTER 24' OF LOT 2, BLOCK 50, 23.OSfi.3590 HUTCHINSON MN 55350 NORTH HALF CITY 24 57,559.05 57,559.05 58 3141]-2914-0520 TAMMY S LAUER 2B MAIN STN 1255 ROLLING OAKS LN NW 520' OF LOT 2 8 N24' OF LOT 3, BLOCK 50. 23.058.3800 HUTCHINSON MN 55350 NORTH HALF CITY 44 $2,858.28 " 32,658.26 59 31-it]-2914-0530 BRUCE E CHRISTIANSON 24 MAIN STN 24 MAIN STN 20 S OF N24' OF LOT 3, BLOCK 50, ~ ' 23.056.3610 HUTCHINSON MN 55350 NORTH HALF CITY 20 §1,299.21 31,299.21 60 31-11]-29-14-0540 NEIL J S LVNETTE R JENSEN 22 MAIN ST N 22 MAIN STN 422' OF LOT 3, BLOCK 50, 23.058.3820 HUTCHINSON MN 55350 NORTH HALF CITY 22 $1,429.1.3 $1,429.13 SA-50]4/2005 LETTING NO. d/OY04 05-05/PAGE 6 OF 9 (~ ', V 1 f ~~ COMPILED BV: K E%NER ASSESSMENT ROLL NO. 5074 564.%0489 STREET COST/FF COMPUTED Bv: K EXNER LETTING NO. 4/PROJECT NOS. OS-04 & OS-05 CHECKED BV: P VANDER VEEN OS-Da: Main Street between 1st Avenue N and 4th Avenue S by eonstructlon of concrete sidewalk, street Ilghis, traNic signal system revisions, landscaping rcstoretion and appurtenances 1ST HEARING: 04/17/2005 NUMBER OF YEARS: 10 OS-05: Washington Avenue west between Main Street S and FranMin Street SW by construction of concrete sidewalk, 2ND HEARING: 08/09/2005 INTEREST RATE: street IIgMa, watermaln, alarm sewer, landscaping, restoretlon entl appurlenancea, ADOPTED: 08/09/2005 ACCT. CRY PID NO..' NAMEBADDRE33. LEGAL.DESCRIPTION STREET TOTAL DEFERRED TOTAL ACTNE NO. COUNTY PID NO. OF PflOPERTy OWNER ADIXDON OR SUBONISION FF ASSESSMENT ASSESSMENT :ASSESSMENT - 61 31-117.29-14-0550 MAIN ST SPORTS BAR INC 18 MAIN STN 18 MAIN 5T N N 1/3 OF LOT 4, BLOCK 50, 23.056.3630 HUTCHINSON MN 55350 NORTH HALF CITY 22 $1,429.13 $1,429.13 62 31.11 ]-29-14-0560 MAIN ST SPORTS BAR INC 18 MAIN ST N 18 MAIN STN CENTER 1/3 OF LOT 4, BLOCK 50, 23.056.3640 HUTCHINSON MN 55350 NORTH HALF CITY 22 $1,429.13 $1,429.13 83 31417-2944-0570 W AVNE L 8 GERALOINE B SCHWARZE 12 MAIN STN 9601 MPJOR AVE S 1/3 OF LOT 4, BLOCK 50, 23.056.3650 BROWMON MN 55312 NORTH HALF CITY 22 $1,429.13 $1,429.13 84 31-11 ]-29-14-0580 PAM SALZW EOEL BMAIN STN 8644 OUIMBV AVE SW N 1/3 OF LOT 5, BLOCK 50, 23.056.36]0 COKATO MN 55321 NORTH HALF CITY 22 $1,428.13 51,429.13 65 31.117-29-14-0590 MARK R DAW SON 6 MAIN ST N 37 MAIN STN CENTER 22' OF LOT 5, BLOCK 50, 23.056.3680 HUTCHINSON MN 55350 NORTH HALF CITY 22 $1,429.13 $1,429.13 66 31-11]-29-14.0600 LORRAINEAMEVER TRUST 2MAIN STN 45 JEFFERSON ST SE 522' OF LOT 5 & 2.55' % 132', BLOCK 50, 23.056.3880 HUTCHINSON MN 55350 NORTH HALF CITY 157 $10,198.80 510,198.80 6] 31-117-29-15-0600 SCOTT DAVID RECH 3 MAIN ST N D/B/A SARIN DEVELOPMENT 307 N HOLCOMBE AVE W02' OF 524' OF LOT 6, BLOCK 49, 23.056.3440 LITCHFIELD MN 55355.2222 NORTH HALF CITY 24 $1,559.05 31,559.05 68 31-117-29-15.0610 LVNETTE JENSEN ]MAIN STN ]MAIN STN N42' OF LOT 8, eIOCK 49, 23.056.3430 HUTCHINSON MN 55350 NORTH HALF CITY 42 $2.728.34 52,]28.34 69 31-117.29-15-0620 ROGERS CAROLVN WACKER i1 MAIN STN 469 CAMPBELL LN NW 528' OF LOT ], BLOCK 49, 23.058.3450 HUTCHINSON MN 55350 NORTH HALF CITY 26 $1,688.9] $1,688.97 70 31417.29-15-0630 TING YOUNG 2HENG 19 MAIN $T N 875 CLEVELAND AVE SW 58'OF LOT88 N40'OF LOT 7, BLOCK 49. 23.056.3460 HUTCHINSON MN 55350 NORTH HALF CITY 48 $3,118.10 $3,118.10 SA-5074/2005 LETTING NO. 4/05-04 OS-OSIPAGE ] OF 9 COMPILED BV: K EENER ASSESSMENT ROLL NO. 5074 $64.960489 STREET COST/FF COMPUTED Bv: K EENER LETTING NO. 4/PROJECT NOS. 05-04 & OS-OS CHECKED BV: P VANDER VEEN 0E-04: Main Street between tat Avenue N and 4th Avenue S by constructlon of concrete sidewalk, street lights, tre8ic 9lgnal system rcvislons, landscaping restoratlon antl appurtenances 1ST HEARING: 04/17/2005 NUMBER OF YEARS: 10 05-05: Wesnington Aw:nue West between Maln Street S antl Franklin Street SW by construction of concrete sltlewalk, 2ND HEARING: 08/09/2005 INTEREST RATE: street Iignts, watermein, storm sewer, Landscaping, restoration and appurtenances, ADOPTED: 08/09/2005 ACCT. ORY PID.NO. NAMEB ADDRESS- LEGAL DESCRIPTION STREET TOTAL DEFERRED TOTAL ACTWE. NO. COUNTYPID NO. OF PRDPERTYOWNER ADDRION ORSUBDNISION FF ASSESSMENT ASSESSMENT ASSESSMENT 71 31-117-2915-0840 W ILLIAM D 8 HECKV L HAAS 23 MAIN ST N 23 MAIN STN 22' N OF SB- OF LOT 8, BLOCK 49, 23.056.3470 HUTCHINSON MN 55350 NORTH HALF CITY 22 $1,429.13 $1.429.13 72 31-117.29-15-0650 HUTCHINSON HOSPITAL AUXILIARY 25 MAIN STN 25 MAIN STN 22' N OF 322'8' LOT 8, BLOCK 49, 23.056.3480 HUTCHINSON MN 55350 NORTH HALF CITY 16 $1,039.37 $1,039.37 73 31-117-29-15-0660 LEEK 8 SHARON GRUENHAGEN 27 MAIN ST N 20014 KOGLIN RD N20' OF LOT 8, BLOCK 49, 23.056.3490 HUTCHINSON MN 55350 NORTH HALF CITY 20 $1,29921 $1,299.21 76 31-117-29-15-0670 ROGER 8 NANCY JANOUSEK 31 MAIN ST N 31 MAIN STN 520' OF LOT 9. BLOCK 49, 23.056.3500 HUTCHINSON MN 55350 NORTH HALF CITY 20 $1,299.21 $1,289.21 ]5 31-117-2915-0660 JANET M VALEN INC 35 MAIN STN 35 MAIN STN S 2/3 OF LOT 9 EX 520', BLOCK 49, 23.056.3510 HUTCHINSON MN 55350 NORTH HALF CITY 24 $1,559.05 $1,559.05 76 31-117-29.15-0890 BARBARA E MILBACH 37 MAIN ST N 37 MAIN STN N 1/3 OF LOT 9, BLOCK 49, 23.056.3520 HUTCHINSON MN 55350 NORTH HALF CITY 22 $1,429.13 $1,429.13 77 31.1 n-2915-0700 GOLD COIN INC 45 MAIN STN P O BOX 835 CENTER PORTION OF LOT 20, BLOCK 49, 23.056.3540 HUTCHINSON MN 55350 NORTH HALF CITY 22 $1,629.13 $1,429.13 78 31417-29-15-0710 GAIL L MCIAIN 43 MAIN ST N 33312 815TH AVE 520' OF LOT 10, BLOCK 49, 23.056.3530 LRCHFIELD MN 55355 NORTH HALF CITY 22 $1,429.13 $1,429.13 7g 31-117-2915.0720 DOUGLAS D 8 CAROL DOBRATZ 47 MAIN ST N 1001 LEW IS AVE SW N'LY PORTION OF LOT 10, BLOCK 49; 23.058.3550 HUTCHINSON MN 55350 NORTH HALF CITY 22 E1,428.t3 $1,129.13 80 31-117-2915.0730 $HOPKD STORES INC 125 MAIN ST N 23.057.0010 P O BOX 19080 GREEN BAV W1543W-9060 LOT 1 EX N200' OF W200'. BLOCK 1, HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT 213 $13,836.58 $13,836.58 SA-6074/2005 LETTING NO. 4/05-04 05-0E/PAGE 6 OF 9 C7 • COMPILED Bv: K EXNER ASSESSMENT ROLL NO. 5074 $64.960489 STREET COST/FF COMPUTED BY: K EXNER LETTING NO. 4/PROJECi NOS. 05-04 8 05-05 CHECKED BY: P VANDER VEEN 05-04: Main Street between 1st Avenue N antl 4th Avenue S by consimNlon of concrete aitlewatk siRN Ilghta, traMic signal system revisions, lantleceping restoretlon antl appunenancea 1ST HEARING: 04/12/2005 NUMBER OF YEARS: 10 OS-O5: Washington Avenue Weat between Maln Street 5 antl Franklin SireN SW by consiruNlon of concrete sltlewalk, 2ND HEARING: 08/09/2005 INTEREST RATE: street Ilgnts, watembin, storm xwer, lantlacaping, restaretlon antl appurtenances, ADOPTED- 08/09/2005 ACCT. CITY PIO NO. - NAME 8 ADDRESS ` LEGAL bESCRIPTN)N STREET TOTAL. DEFERRED ;, TOTAL ACTIVE NO. COUNTY PID NO. OF PROPERTY OWNER ADDITpN OR SUBDIVMiION FF ASSESSMENT A93ESSMENT '-ASSESSMENT 81 31417-29-15-W31 WELLS FARGO 135 MAIN ST N GO PROPERTY TAX DEPT 303 P O BOX 4900 N200' OF W200' OF LOT 1, BLOCK 1, 23.057.0015 SCOTTSDALE AZ 85261-4900 HUTCHINSON DOWNTOWN REDEVELOPMENT PLAT 200 $12,992.10 $12,992-10 TOTAL -ASSESSMENT ROLL NO. 5074 - LETTING NO.4/PROJECT NOS- 06-04 606-06 (4160 $369,686.03 30.00 $289,658.03 , 1\O / V SA-5074/2005 LETTING NO. 4/05.04 05-OS/PAGE 9 OF 9 RESOLUTION NO. 12781 • RESOLUTION ACCEPTING BID AND AWARDING CONTRACT LETTING N0.4 PROJECT NO. 05-04 & 05-05 Whereas, pursuant to an advertisement for bids for the furnishing of all labor and material for the improvement of: 05-04 Main Street between 1st Avenue N and 4th Avenue S by construction of concrete sidewalk, street lights, traffic signal system revisions, landscaping, restoration and appurtenances, and 05-05 Washington Avenue West between Main Street S and Franklin Street SW by construction of concrete sidewalk, street lights, watermain, storm sewer, landscaping, restoration and appurtenances, and bids were received, opened and tabulated according to law, and the following bids were received complying with the advertisement: Bidder Amount Bid Duininck Bros Inc of Prinsburg MN $1,145,000.11 Knish Corp of Lonsdale MN $1,154,276.01 Environemental Associates Inc/EAI of Willmar MN $1,296,257,00 R & R Excavating Inc of Hutchinson MN $1,321,716.50 • and whereas, it appears that Duininck Bros Inc of Prinsburg MN is the lowest responsible bidder. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: 1. The mayor and city administrator are hereby authorized and directed to enter into a contract with Duininck Bros Inc of Prinsburg MN, in the amount of $1,145,000.11 in the name of the City of Hutchinson, for the improvement contained herein, according to the plans and specifications therefor approved by the City Council and on file in the office of the Director of Engineering. 2. The Director of Engineering is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed, and the deposit of the successful bidder shall be retained until satisfactory completion of the contract. Adopted by the Hutchinson City Council this 9th day of August 2005. Mayor • City Administrator c~«~ C~ Please Note: This is essentially the same report I provided back in May. I've updated the numbers to reflect the new bid results, and have included information on the new low bidder. Downtown Streetscape Project Final, Final Report Prepared for Honorable Mayor & City Council By Miles R. Seppelt EDA Director • July 29, 2005 ~~~~ Introduction • Per the City Council's direction, plans specifications and bids have been obtained for the proposed Downtown Streetscape project. The second round of bidding was very successful, resulting in a total project cost (including the streetlight polls and all engineering & administrative costs) of $1,442,965 -which is $43,026 less than the lowest bid of the first round. Project Summary This project will be for the replacement of existing streetlights, streetlight wiring and sidewalks in a six-block azea from the Crow River Bridge to 4`h Avenue South as well as on one block of Washington Avenue west of Hwy 15. In addition, some landscaping will be done and other aesthetic elements added to make the downtown more pedestrian friendly and attractive in general. This project will also implement one of the key elements articulated in the "Revitalization Master Plan for Downtown Hutchinson. " Project Rationale As you recall, the existing streetlights and wiring were put in back in 1968 with a 25-30 • year life expectancy. Presently these systems are in yeaz 36 of use -well beyond what was originally intended -and are due for replacement. An August 10, 1999 memorandum from Millerbernd, the manufacturer of the existing downtown light poles noted the following: I strongly suggest that the city undertake a 100% visual & mechanical inspection of these poles as soon as possible to determine their structural integrity. This should be done on a regular scheduled basis after"the poles ace more than five yeazs old in any case. If any of the poles have been weakened by corrosion or show sign of mechanical stress, they should be taken down immediately before they fail. City staff has conducted these inspections and found that a number of light poles downtown have structural issues and do show signs of corrosion. Ken Tai]lon, an engineer with SEH, along with Job Guthmiller -the electrical Crew Chief for Hutchison Utilities -have reviewed the existing underground electrical system and the lighting equipment in the downtown. Their Apri16, 2005 memorandum notes the following: • ~1~~ The original system was constructed approximately 36 years ago using methods • and materials that are no longer used today. The conduit used in this installation is the weakest component within the system. This conduit is known as Orangeburg - a cellulose fiber, taz impregnated pipe that becomes very brittle with age. Much of the existing conduit has been crushed over time and will not accommodate the installation or removal of conductors. The crushing of conduit caused several existing conductors to be severed, rendering some of the circuits unusable. The existing circuits aze unable to handle the loads of the proposed or alternate systems, and are currently operating outside design standards for the existing system. Some of the failed circuits have been combined with others as a temporary method of maintaining lighting operation. Further - Based on the aforementioned, it is my recommendation that the existing ' foundations, underground system and lighting controls not be used for the proposed lighting along Main Street. They are not suitable for reuse and could be unsafe due to the age of the system. In addition, existing conduit that is not damaged will most likely become unusable during construction due to its brittle nature. The existing system is currently operating due to innovative repair methods provided by the Utility electrical staff. In the near future portions of these systems will fail and require costly repair in azeas that have beemreconstructed with this project. • Simply put, the existing systems aze shot. Proiect Cost History, Bid Results & Typical Assessments The initial project feasibility study, funded by the Hutchinson EDA and completed in October of 2004, laid out three options for the streetscape project with an estimated project cost ranging from $1.67 million to just more than $2 million. Desi n O tion TOTAL Assessment Rate "A" - Hi -End O tion $2,030,095 $97.54 /front foot "B" -Middle Option $2,013,348 $97.03 /front foot "C" -Basic Option $1,673,883 $80.67 /front foot A survey of downtown property owners was completed to get feedback on their preferences for the streetscape design and also to gauge support for the project. These results were then combined with efforts by city staff to simplify the project and reduce overall costs -which led to the final project design proposal presented to the City Council on February 8, 2005. Subsequent council authorization for plans & specifications allowed the design process to be completed, which led to a final pre-bid estimate from Short, Elliot, Hendrickson -our consulting engineer on the project. C~ ~~~ • Final Pre-Bid Cost Estimates Construction Cost $1,377,307 Engineering & Administration 30$ 4,465 FINAL PRE-BID ESTIMATE 1 1 7 2 With the desi~n work done, the project was put out for bid in early May with bids being due on the 20 of the month. A total of 5 general contractors bid on the project initially. Due to irregularities in 3 of the 5 bids submitted, the decision was taken to re-bid the project. The new bids came in on July 15`h with four companies submitting proposals. These are: Bidder Total Bid* R & R Excavating, Inc. $1,319,216 EAI Environmental Associates, Inc. $1,288,847 Knish Corporation $1,145,776 Duininck Brothers, Inc. $1,138,500** * Including streetlight poles. ** This amount includes alternates. [Base bid of $1,093,300 + Alternates of $45,200 = $1,138,500] Total project costs then come to: Line Item Cost Construction $1,093,300 Alternates (benches, litter receptacles, planters) $45,200 Consulting Engineer (SEH) $202,000 Engineering /Administration (City) $68,310 Fiscal /Legal /Finance $34,155 Project Total = $1,442,965 Through the design process and by scaling back certain aspects of the project, costs have been reduced significantly, as shown in Figure 1, on the following page: ~~> Figure 1-Project Cost History Funding Formula It is being proposed that the costs of the project be split 80/20 between the city as a whole and the downtown property owners. Since the project will provide acommunity-wide benefit it is reasonable that the community as a whole covers a portion of the costs. Below is a breakdown of project costs, along with information on two project items that maybe included: Item Cost Water System Upgrade (1) $37,747 Looping, repair on Washington Avenue Alternates (2) $57,288* Benches, litter receptacles, planters, etc. 80% of Remaining Costs $1,078,344 TOTAL CITY SHARE $1,173,379 Downtown Assessments (20%) $269,586 TOTAL PROJECT COST 1 44 ' $45,200 plus engineering & adtttinis[ration ~~~ Initial Engineers May Bid Final Bid Concept Estimate (1) The Water System Upgrade is to loop the water main under Washington Avenue and to repair a blockage in the sanitary sewer in that area. Since work was going to be done in that area for the streetscape project, it seemed sensible to take care of these maintenance items at the same time. (2) Alternates include certain additional amenities for the streetscape. project, specifically 10 benches, 11 litter receptacles and 36 planters for the downtown. Since the overall project costs came in considerably lower than expected, these alternates could easily be included. This would be the most cost effective way to add these elements. Assessments Proposed assessments for downtown properties of various sizes would be as follows: Lot Size Assessment 22' $189.55 / ear 44' $379.09 /year 66' $568.64 /year Final assessments are 34% below what we estimated in the original feasibility report for this project. Additional items, such as new banners and Christmas decoration will be funded primarily • through private donations. Low Bidder: Duininck Brothers Inc. A company called Duininck Brothers Inc of Prinsburg, Minnesota is the apparent low bidder. They have considerable experience with a wide variety of projects. Contractor References Our engineering consultant on the project (Short, Elliot, Hendrickson) has checked the references of Duininck Brothers Inc. and they are satisfactory. Here is a copy of the SEH memorandum for your review: (see following page) r~ L ~«~ J/ MEMORANDUM lJ SEH TO: Miles Seppelt FROM: Chris A. Behringer DATE: July 19, 2005 RE; References -Duininck Bros SEH No. AHUTCH0506.00 Miles, These aze the comments I received upon checking Duininck Bros references: Ken Weber - Landteam -Sewer, Water, Paving - Osakis, MN - 2003 Ken stated that Duininck Bros. was a very good contractor. The project was 1.8 miles of urban re-construction with Mn/DOT participation. Lighting was installed by Xcel and coordination between Xcel and Duininck was without problems. The project started on schedule and ended on schedule. Mel Odens -City Engineer -Project 0301 City Streets - Willmaz, MN - 2003 • Mel has had many of opportunities to work with Duininck Bros, they do a lot of work in the azea. While working on the above mentioned project they also were doing work in the downtown. He believes they did quality work. One of the aspects that needed to be watched was the timetable - he felt that Duininck works better with a schedule, needs to know start and stop days. They put in long days and worked hard. We should keep in touch with the Controller on the job -which will help if we need to track any project changes. Mel is also familiar with Hansen Construction. They are the sub-contractor scheduled to do the concrete work and removals. He stated that they have done good work in the azea. Hansen tends to use the street as his stockpile area, something we would want to discuss in pre-con meeting. 2. Jim West - KBM, Inc. -Street & Utility Improvements -Buffalo Lake; MN - 2002 Hugh Viet is no longer with KBM and Jim West inherited the project. He stated that this project was not a good experience. Duininck was not cooperative with scheduling and was constantly adding extras to the contract. Their attitude was azgumentive and aggressive. They have worked with them twice in the last 10 years and it was difficult. 3. Kim Jorgeson -Parkway Addition Improvement Project -Marshall MN - 2002 ~~~~ Kim, felt it would be hazd to compare the two jobs, our project is completely • above Bade, the City of Mazshall below Bade. They did do a good job for the city. Kim felt having good construction observation was critical. We did contact Trevor Hansen of Hansen Construction, the sub-contractor doing concrete and removals. Trevor has not returned my phone calls as of yet, but we did get comments on him from Mel Odens, (above). Electrical Installation & Maintenance, the sub- contractor doing the electrical work did return my call and has sent along a list or references for work that they have completed. Dan from EIM stated that EIM has worked with John Gray -SEH and Kent Exner - City of Hutchinson on prior projects. I have attached EIM's references. Miles, as you can see by the references Duininck Bros. has been given positive feedback on their work. They are capable of administering this contract. It does appear that they aze doing just that, the sub-contractors are completing about 70% of the work. SEH recommends that the City award the City of Hutchinson Letting 4/Project Nos. OS-04, 05- 05 Base Bid and Alternate No. 1 to Duininck Bros. Public Particiaatiou The final streetscape plan is the direct result of efforts to revitalize the city's downtown - a project that began with the formulation of the "Revitalization Master Plan for • Downtown Hutchinson." Over the past 3-% years the general public has played a key role in this process. Key dates & events are as follows: August 24, 2001 - EDA authorizes $155,300 to fund the Downtown Revitalization Master Plan. Hoisington Koegler Group hired. Nov. 8, 2001 -Article in Leader about Downtown Revitalization Master Plan Nov. I5, 2001 -Kick-off workshop @ HHS with consultants and 100+ people Feb. 2002 -Design charrette @ 101 Park Place with consultants and 30+ people Oct. 10, 2002 -Second workshop @ HEC with consultants and 100+ people Mar. 12, 2003 -Public notice in Leader about City Council workshop for Downtown Master Plan Mar. 25, 2003 -City Council workshop about Downtown Master Plan Mar. 25, 2003 -City Council accepts Downtown Master Plan from consultants Apr. 1, 2003 -Article in Leader about adoption of Downtown Master Plan ~c~~ May 2003 -Invitation mailed to downtown property owners about meeting @ • Legion May 13, 2003 -Article in Leaderabout Special Services District May 22, 2003 -Article in Leader about Special Services District meeting @ Legion May 22, 2003 -Public mtg. @ Legion about Special Services District with 30+ people May 27, 2003 -Article in Leader about meeting @ Legion June 2003 -Petition drive begins, property owners contacted about district idea Jul. 3, 2003 -Editorial in Leader about Special Services District Jul. 8, 2003 -Special Services District petition given to City Council Jul. 10, 2003 -Article in Leader about Special Services District, public notice in Leader about SSD Jul. 24, 2003 -Public notice in Leader about Special Services District • Jul. 31, 2003 -Public notice in Leader about Special Services District Aug. 1, 2003 -Mailing to downtown property owners about public hearing Aug. 12, 2003 -Article in Leader about public hearing, public hearing at City Council regarding SSD Aug. 14. 2003 -Article in Leader about hearing Aug. 26, 2003 -Public hearing at Council mtg. SSD fee established Oct. 14, 2003 -Council mtg. SSD fee repealed Jau. 14, 2004 -SWOT analysis for downtown by Robyn Ericson of HAHC with 50 people at Jonny's Apr. 2004 -Nine question survey mailed to downtown property owners May 20, 2004 -Open House at Event Center for survey results - 40 people Nov. 23, 2004 -Open house at Park Elementary lower level to introduce lighting and sidewalk plan - 25 people • I ~.~~ Jan. 4, 2005 -Second open house for lighting and sidewalk plan at City Center - 20 • people January 2005 -EDA conducts downtown survey: 60% of downtown property owners representing more than 2/3 of all downtown properties come out in favor of Streetscape plan. Feb. 8, 2005 -Public hearing at City Council, authorization to order plans, specifications, costs est. $1.75 million - 25 people May 31, 2005 -Special Council meeting to discuss bids June 1, 2005 -Assessment notices mailed to downtown property owners. June 14, 2005 -All bids rejected by City Council due to irregularities. Council directs that project be re-bid. July 28, 2005 -Mailing to property owners with.actual assessment amounts August 9, 2005 -Public hearing to consider awarding bid for lighting and sidewalk plan Resolutions of Support • Enclosed for your review are copies of the resolutions of support for the project: A) Hutchinson Economic Development Authority B) Hutchinson Downtown Association C) Hutchinson Area Chamber of Commerce D) Hutchinson Convention & Visitors Bureau Main Street Support The Hutchison EDA has contacted as many property owners as possible in person to gain feedback on the proposed improvements. Main Street support for this project appears to be overwhelming. The results are summarized in the table below: Pro erties Front Foota a Front Foot Percenta e Favor 49 2,727' 67.87% O ose 10 252' 6.27% "No Position" 8 609' 15.16% Unknown 16 430' 10.7% TOTALS 83 4,018 100% r1 LJ ~~~ A number of downtown property owners provided written comments as well. Those in . favor wrote: ~J Pro a Owner Front Footage Owner Comments Neil Jensen 22' A terrific b ain! Bill Corb 25' Great for downtown, m buildin , our communi as a whole! Tom Da et 216' Sets the decor for downtown for [he next 20-30 eazs Rahn Hoseck 44' Good idea, will benefit long terry concerned about foot traffic - I et none Hutchison Leader 88' No hesitation - ood idea. Steve Barton 44' Lights were discussed years ago they were bad & past usable life, u adin in the esent is leas[ ex ensive Janet Valen 24' Hutchinson needs a face lift, this will hel M L n Cox 44' Ha to see it Woody & Doris La recht 22' It's about time this happens! Mike McGraw 33' Great ro'ect -now is the time! Safet & looks will be enhanced. Richard Peterson 25' Good idea, Clean u downtown Robert McCarth 22' I like ]i hts! First Congregational Church 66' Will support any level of the project Lynette Jensen 42' Think it is an opportunity to improve Hutchinson at a very good rice. Wells Faz o Bank 200' We will su rt the ro~ect / an solution Joanne Willmert 25' So ha to see this move ahead, 10t1% behind ro'ec[ Don Walser 22' I'm sure that when it is done everyone will be glad we did it! Very much in favor. John Schutt 36' No brainer Gear a uast 60' Get started as soon as ossible. Ski ade 222' Do it!! Persons opposed to the project wrote: Pro ert Owner Front Foota a Owner Comments Shazon Gmenhagen 20' Division needs to be mended downtown - I am in favor of ro'ect if os oned for a few ears. Jill Corson 24' No more taxes -can't afford Barbara DeMars 22' Want to review master Ian Proiect Schedule If the project is approved, construction will begin in late August and continue through the fall. Despite the later-than-planned start date, it is still our goal to complete this project by this winter. We've met with the general contractor on the project and they have stated that they have every intention of completing the work this fall If the weather does not cooperate, it may be necessary to finish the Washington Avenue portion of the project in the Spring of 2006. In any case, the Main Street portion of the project should be done by • early November. ld.~ • n U • Project Timeline Bid Awazd Construction Begins Main Street Completion Washington Ave. Complete Recommendation August 9`s August 22"a October 21St (about 8 weeks of construction) November 18u' We truly believe that the EDA, city staff, the Downtown Association and SEH have developed a sound plan that addresses all of the identified deficiencies relating to the downtown lighting system and at the same time provides significant improvements to the safety and aesthetics of the downtown -and therefore its potential to draw people. Our expected costs for the project are roughly $250,000 below previous estimates and the appazent low bidder has considerable experience with a wide variety of projects. Finally, public support appears to be very substantial. Every major community development organization has provided a resolution of support, roughly two-thirds of downtown properties are in support and the owners of several Hutchison manufacturers have indicated their support. City staff recommends final approval of this project. If you have any questions or need additional information, please give me a call at anytime. Office: 234-4223 Home: 587-2957 l~ ~~~ RESOLUTION 2004 -1 RESOLUTION IN SUPPORT OF DOWNTOWN STREETSCAPE PROJECT WHEREAS, a Main Street and Washington Avenue Streetscape project has been identified as a key initiative in the Downtown Revitalization Master Plan, and; WHEREAS, a vibrant downtown is vital to the maintenance of a strong local economy, and; WHEREAS, one key to a strong downtown lies in providing a safe and attractive place for the conduct of business, recreational and community activities, and; WHEREAS, the project will make Main Street a more attractive location for businesses, thereby increasing the value of downtown properties, and; WHEREAS, significant private investment is presently occurring in the downtown that should be supported by the community as a whole, • THEREFORE BE IT RESOLVED THAT THE HUTCHINSON COMMUNITY DEVELOPMENT COMMISSION, AN ECONOMIC DEVELOPMENT AUTHORITY, Hereby supports the proposed Downtown Streetscape project and recommends its approval by the City Council of the City of Hutchinson, Minnesota. ATTEST: f ~~NXu. ~ I' .G JR Lam(/ -- Tim 'c Miles R. Seppelt President Executive Director City Center Building 111 Hassan Street Southeast Hutchinson, Minnesota 55350 320-234-4223 Fax 320-234-4240 • www.hutchinsoneda.com Cr. ~ ~\ ~, • An Economic Development Authori[y ~,k,~kiKSo K ll1mQ7 - 3 I~I~p ~ l~o(aKkoW~ ASSOG~AT~~ RESOLUTION NO. 1-2004 RESOLUTION OF SUPPORT FOR THE DOWNTOWN LIGHTING & SIDEWALK PROJECT 1~ WHEREAS, the planned reconstruction of Highway 7 and replacement of the Main Street Bridge in 2006 / 2007 will adversely impact downtown businesses, resulting in the need for preventative measures, and; WHEREAS, the existing downtown streetlights and sidewalks are well past their design life and are in urgent need of replacement, and; WHEREAS, improved lighting is needed for pedestrian safety and to enhance the security of downtown businesses, and; WHEREAS, the proposed Downtown Lighting & Sidewalk Project addresses all of these concerns in a cost effective manner, and; WHEREAS, the recently completed Downtown Revitalization Master Plan has identified this project as a key initiative for the revitalization of the city's downtown, THEREFORE BE IT RESOLVED THAT THE BOARD OF DIItECTORS OF THE HUTCHINSON DOWNTOWN ASSOCIATION, Hereby endorses and recommends implementation of the proposed Downtown Lighting & Sidewalk Project; BE IT FURTHER RESOLVED THAT THE BOARD OF DD2ECTORS OF THE HUTCHINSON DOWNTOWN ASSOCIATION, Hereby requests that the City Council implement this project in the summer of 2005 so as to offset the impacts on the downtown of other planned reconstruction projects. Adopted by the HDA Board of Directors this 4'" day of November, 2004. '~ A~TnTEST: ,~, Vl~ ~ "'l "'"~~ Matt McMillan President `f'~~J riutcnnson Area ~namper of t;ommerce "~v!akitt$ 3-futchinson a 6etterpCace to eve, tivork and do business!" 12 Main Street South, Hutchinson, MN 55350 Phone:320-587-5252 -Fax:320-587-4752 Email: info@hutchinsonchamber.com- Website: www.hutchinsonchamber.com . „,gym, RESOLUTION N0.2004 -1 ,• RESOLUTION OF SUPPORT FOR THE DOWNTOWN STREETSCAPE PROJECT WHEREAS, a vibrant and attractive downtown is critical to the community and will positively impact all area businesses and citizens, and; WHEREAS, the existing downtown streetlights and sidewalks aze well past their design life and are is urgent need ofreplacement, and; WHEREAS, improved lighting is needed for pedestrian safety and to enhance the security of downtown businesses, and; WHEREAS, during the plamted' 2006 / 20'07 reconstruction of Highway 7 and replacement of the Main Street bridge, short-term adverse impacts on downtown businesses will benefit from proactive steps to strengthen the district, and; WHEREAS, the proposed Downtown Lighting & Sidewalk Project addresses all of these concerns in a cost effective maffier, and; WHEREAS, the recently completed Downtown Revitalization Master Plan has identified this project as a key initiative for the. revitalization of the city's downtown, THEREFORE BE IT RESOLVED THAT THE BOARD OF DIItECTORS OF THE HUTCHINSON AREA CHAMBER OF COMMERCE, Hereby endorses and recommends implementation of the proposed Downtown Lighting & Sidewalk Project; BE IT FURTHER RESOLVED THAT THE BOARD OF DIItECTORS OF THE HiITCHINSON AREA CHAMBER OF COMMERCE, Hereby requests that the City Council implement this project in the summer of 2005 so as to offset the impacts. on the downtown of other planned reconstruction projects. Adopted bye the Hutchinson Area Chamber of Commerce Board of Directors this 21~' day of December, 2005. ATTEST: _-t9r~' Pegg ass Chair of the Board Michael R. McGraw Ga Chair Elect Commitment to Community Since 1948 ~ ~~ nutcntnsvn area t,onvenuon a vtsnvrs oureau 12 Main Street South • Hutchinson, MN 55350-1810 320-234-0789 •800-572-6689 • Fax 320-587-4752 www.hutchinsoncvb.com • e-mail keith®hutchinsonchamber.com RESOLUTION N0.2004 -1 .• RESOLUTION OF SUPPORT FOR THE DOWNTOWN STREETSCAPE PROJECT WHEREAS, a vibrant and attractive downtown is critical to the community and will positively impact all area businesses and citizens, and; WHEREAS, the existing downtown streetlights and sidewalks are well past their design life and are in urgent need of replacement, and; WHEREAS, improved lighting is needed for pedestrian safety and to enhance the security of downtown businesses, and; WHEREAS, during the planned 2006 / 2007 reconstruction of Highway 7 and replacement of the Main Street bridge, short-term adverse impacts on downtown businesses will benefit from proactive steps to strengthen the district, and; WHEREAS, the proposed Downtown Lighting & Sidewalk Project addresses all of these concerns in a cost effective manner, and; WHEREAS, the recently completed Downtown Revitalization Master Plan has identified this project as a key initiative for the revitalization of the city's downtown, THEREFORE BE IT RESOLVED THAT THE BOARD OF DIRECTORS OF THE HUTCHINSON AREA CONVENTION AND VISITORS BUREAU, Hereby endorses and recommends implementation of the proposed Downtown Lighting .& Sidewalk Project; t BE IT FURTHER RESOLVED THAT THE BOARD OF DIRECTORS OF THE HUTCHHQSON r1REA CONVENTION AND VISITORS BUREAU, Hereby requests that the City Council implement this project in the summer of 2005 so as to offset the impacts on the downtown of other planned reconstruction projects. Adopted by the Hutchinson Area Convention and Visitors Bureau Boazd of Directors this 20th day of December, 2004. ATTEST: Teresa Pejsa Director ~,~ ]er y Watzk Chair r scciwa . I:::,.New.tam -... We're expecting you! ..~~ i ~ . • • • Hutchinson City Center C Ill Hassan Street SE Hutchinson, MN 55350-2522 320-587.5151/Faz 320-2344240 TO: Mayor Cook and City Council FROM: Gary Plotz, City Administrator DATE: August 2, 2005 SUBJECT: Update on Weed and Tree Removal Policy and 2005 Program Mark Schnobrich, City Forester, will be presenting an update on his activities regarding weed and tree removal. Pooled on recycled paper - n ~~~ Memo To: Mayor & Ciiy Council From: Mark Schnobdch, City Forester CC: Date: 8/2/2005 Re: 2005 Weed Ordinance Review and Tree Update . Chapter 10.31 of City code states MAINTENANCE OF PRIVATE PROPERTY. No owner or occupant of land shall permit or maintain any of the following thereon: A. Arty noxious weeds as defined in Minn. Sta. 78.75 et seq B. Grass or non-noxious weeds which have grown to a height of eight (8) inches or more C. Piles of grass clippings or other dead vegetation, dead trees, piles of dirt or debris, garbage or other putrescible material. Property owners have 7 days after notification to comply or the aty will contract the work and bill them along with a $50 per lot administration fee. Surveys of the entire community are performed four times a year starting in May. A drive thorough of the community along with a referral of previously tagged lots is the basis for each of the surveys that are conducted. • • P~qe 1 ~c~-) • Concerned residents who call to report tall grass and weeds also notify us of lots that are in non-compliance of our weed ordinance. Past history has shown that we tagged from 73 lots in year 2000 to 110 lots in year 2005. There are occasions where repeated offenders have their lots mowed more than once a season by the aty, as they fail to comply even after being notified. Our ordinance now states that each time they are out of compliance a new notification rrx~st be sent before the dty can have the lots mowed. This extends the time from when we find grass over the 8-inch height to when we qn again have a contractor mow the lots. I hope this gives you somewhat a background of how our weed ordinance is enforced. Diseased Tree Removal Update 2005 is not turning out to be a good year in Hutchinson for Dutch elm disease. Numbers have more than doubled since last year and aty crews along with private contractors are having a hard time keeping up with timely removals. Backlogs for contractors to remove private trees are a month or more out. To date we have tagged 153 trees. This number is not overly high as we typiplly tag about a 160 trees or so a year in normal years. However that number is disproporfionably offset this year by diseased elms. We have tagged 142 elms [ 64-public and 7& private ] this year alone. With one and half more months of symptomatic elm season to go these numbers have over whelmed both aty crews and private contractors. • Pie 2 t-, ~~~ City crews have removed 59 trees total so far this season of which 20 have been • elms. Other frees induded in that figure include carry over non-hazardous trees from 2004. As is customary not all dead trees requiring removal on parkland and boulevards are elms, yet they to need removal. Forty-five elms are in need of being removed on public property as of August 1~`. All the diseased elms are a threat to our remaining elm population and need to be removed in a timely manner. As dty crews are unable to physiplly remove the large number of elms remaining on public property, I am requesting additional coundl support in helping us keep elm removals going. As city crews continue to remove elms, I am requesting additional funding in the amount of $7180 to hire professional tree contractors to cut approximately 20 trees on public property in the next three weeks. That would leave approximately 25 elms for dty crews to remove prior to August 26"' thus alleviating a potential carry over of diseased trees into next year and increasing our chances of this outbreak continuing into 2006. • As the symptomatic diseased elm season is on going into September I am afraid more trees will be detected for Dutch elm disease and will require removal before winter. This assistance will allow city crews to combat that additional removal requirement and help us to go into winter 2005-2006 with no remaining diseased elms to carry over into spring 2006. • Page 3 ~~a) C Memo Oakland Cemetery I I I Hassan Street SE Hutchinson, MN 55350 Phone: 320-234-4455 Fax: 320-234-5644 To: Honorable Mayor and City Council From: John Olson, Public Works Supt. Floyd Groehler, Cemetery Supervisor CC: John Rodeberg, Dir. of Public Works Date: August 1, 2005 Re: Proposed Amendments to Oakland Cemetery Rules and Regulations Addendum to §94.36 (L) (3) and (4) "Interment of More Than One Body" • fLl (3) -Interment of up to four (4) cremated remains and one memorial will be allowed in certain cremation grave spaces of Section 12 and Schmidt's Addition. of Cemetery management. This amendment is necessary because electrical utilities were inadvertently placed within platted cemetery lots along the west side of the cemetery. Some properties in Section l1 and in Schmidt's Addition were re-designed to allow maximum utilization ofthe property while the electrical utility stays in place. This amendment also allows Cemetery management latitude to make the best, most appropriate use of existing open reclaimed/repurchased property. Amendment to §94.41 (J) " RECREATIONAL VEHICLES" No bicycles or motorized recreational vehicles including but not limited to motorized scoot motorcycles snowmobiles motorized carts all-terrain vehicles or other similar recreational vehic shall be admitted to the cemetery except such as may be in attendance at funerals or on business. This amendment is designed to protect the serene, dignified character of Oakland Cemetery, as a place appropriate to the memory of loved ones. Motorized recreational vehicles can cause severe, and often irreparable, damage !o memorials. Historical memorials are most susceptible to damage from recreational vehicles. These vehicles also can cause significant damage to grounds, requiring unnecessary maintenance expenses. The amendment continues to allow use afthese vehicles at funerals. $c~~ Honorable Mayor and City Council Proposed Amendments to Oakland Cemetery Rules and Regulations August 1, 2005 Page 2 • Addendum to §94.45 (G) "Flush Markers" U In areas designated for interment of cremations, only flush markers are allowed. Only one marker is allowed in each lot, and markers shall not exceed a maximum size of twelve inches by twenty-four inches. (2) Flush markers will not be permitted in which a flower vase is an integral -part of the marker. (3) See Section 17 - M for exceptions. Stewardship of the grounds at the cemetery requires reasonable allowances for placement of flowers. Flush markers are designed to be mowed over, so any placement of flower vases beyond that allowed already in cemetery rules would be a significant impediment to long-term, eflrcient grounds maintenance, as well being an impediment to accessing other properties, as necessary. Addendum §94.45 fMl "Exceptions" • This amendment is necessary, again because of electrical utilities within platted cemetery lots. Certain properties were re-designed to allow maximum utilization of the property. The electrical utility will remain in place. Allowing upright memorials in these re-designed properties provides an option that marry customers prefer. Recommended Motion: Motion to approve addendums and amendments, as described, to City Code §94.36, §94.41, and §94.45. gc~~