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cp09-27-2005 cAGENDA REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 27, 2005 1. CALL TO ORDER — 5:30 P.M. 2. INVOCATION — Rev. Brian Brosz, Congregational UCC Church 3. PLEDGE OF ALLEGIANCE PROCLAMATION DECLARING OCTOBER AS DOMESTIC VIOLENCE AWARENESS MONTH • PROCLAMATION DECLARING OCTOBER AS TOASTMASTERS MONTH 4. MINUTES (a) REGULAR MEETING OF SEPTEMBER 13, 2005 Action - Motion to approve as presented 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. MOTOR VEHICLE DEPARTMENT MONTHLY REPORT FOR APRIL THROUGH JULY OF 2005 2. PARKS, RECREATION AND COMMUNITY EDUCATION BOARD MINUTES FROM JUNE 6, 2005 0 3. BUILDING DEPARTMENT MONTHLY REPORT FOR AUGUST 2005 4. COMPOST ADVISORY BOARD MINUTES FROM SEPTEMBER 14, 2005 5. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM JULY 19, 2005 6. CITY OF HUTCHINSON INVESTMENT REPORT FOR AUGUST 2005 7. CITY OF HUTCHINSON GENERAL FUND FINANCIAL REPORT FOR AUGUST 2005 8. CITY OF HUTCHINSON REFUSE, COMPOST, WATER, WASTEWATER FINANCIAL REPORT FOR JULY 2005 9. PLANNING COMMISSION MINUTES FROM AUGUST 16 AND SEPTEMBER 8, 2005 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12821 — RESOLUTION FOR PURCHASE (COMPOST BAGS AND POWER SCREENER RENTAL) 2. ORDINANCE NO. 05 -0413 —ORDINANCE GRANTING THE COFFEE COMPANY THE RIGHT TO PROVIDE A SIDEWALK CAFE IN THE PUBLIC RIGHT OF WAY AT 18 MAIN STREET (SECOND READING AND ADOPTION) 3. ORDINANCE NO. 05 -0414 — ORDINANCE GRANTING CORNERSTONE COMMONS THE RIGHT TO PLACE STEPS AND A FLOWER PLANTER IN THE PUBLIC RIGHT OF WAY AT 104 MAIN STREET (SECOND READING AND ADOPTION) CITY COUNCIL AGENDA —SEPTEMBER 27, 2005 4, ORDINANCE NO. 05 -0415 — ORDINANCE GRANTING OUTDOOR MOTION THE RIGHT TO PLACE A BICYCLE RACK AND SALES TENT IN THE PUBLIC RIGHT OF WAY AT 141 MAIN • STREET (SECOND READING AND ADOPTION) L_J 5. ORDINANCE NO. 05-0416 — ORDINANCE GRANTING SONORA'S MEXICAN RESTAURANT THE RIGHT TO PROVIDE A SIDWALK CAFE IN THE PUBLIC RIGHT OF WAY ON SECOND AVENUE (SECOND READING AND ADOPTION) 6. ORDINANCE NO. 05 -0417 — ORDINANCE GRANTING CORNERSTONE COMMONS THE RIGHT TO PLACE A TRASH RECEPTACLE IN THE PUBLIC RIGHT OF WAY AT 115 FRANKLIN STREET (SECOND READINGA ND ADOPTION) (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A CONDITIONAL USE PERMIT TO MOVE A 30' X 130' SHED ONTO PROPERTY LOCATED AT 1130 5 1 H AVENUE SE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12819) 2. CONSIDERATION OF A VARIANCE REQUESTED BY ROGER KABLE TO REDUCE SETBACK FROM THE LAKE APPROXIMATELY NINE FEET FOR THE CONSTRUCTION OF A DECK AND ADDITION TO THE HOUSE LOCATED AT 1212 LEWIS AVENUE SW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12820) (d) CONSIDERATION PARADE) E APPROVAL OF PARADE PERMIT FOR HUTCHINSON HIGH SCHOOL (e) CONSIDERATION FOR APPROVAL OF GAMBLING LICENSE FOR VFW POST 906 AUXILIARY ON NOVEMBER 23 AND DECEMBER 17, 2005, AT VFW POST 906 (f) CONSIDERATION FOR APPROVAL OF GAMBLING LICENSE FOR 3M CLUB ON NOVEMBER 12, 2005, AT 3M CLUB BUILDING (g) CONSIDERATION FOR APPROVAL OF ACCEPTING BID FOR SCREENED MULCH (h) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS - CHANGE ORDER NO. 3 — LETTING NO. 10, PROJECT NO. 05 -12 — PLAZA 15 PARKING LOT (LANDSCAPING BLOCKS) - CHANGE ORDER NO. 1 — LETTING NO. 18, PROJECT NO. 05 -19 — WASTEWATER TREATMENT FACILITY IMPROVEMENTS (REPLACE EXISTING BUILDING 30 RAW WATER PIPING, PAINT/LABEL NEW PIPING, DISPOSE OF REMOVED PIPING & BYPASS FLOWS) (i) CONSIDERATION FOR APPROVAL OF GRANTING TEMPORARY EASEMENTS TO MINNESOTA DEPARTMENT OF TRANSPORTATION FOR TRUNK HIGHWAY 7 CENTRAL PROJECT (j) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL FOR BECCA COOPER TO ATTEND OPS TRAINING IN NEW MEXICO FROM OCTOBER 4 — 7, 2005 (k) CONSIDERATION FOR APPROVAL OF OUT -OF -STATE TRAVEL ATTEND WISCONSIN WASTEWATER OPERATORS' ASSOCIATION GREEN BAY, WISCONSIN FROM OCTOBER 4 — 6, 2005 Action — Motion to approve consent agenda 6. PUBLIC HEARINGS — 6:00 P.M. - NONE COMMUNICATIONS REQUESTS AND PETITIONS FOR RANDY DEVRIES TO ANNUAL CONFERENCE IN CITY COUNCIL AGENDA —SEPTEMBER 27, 2005 •(a) REVIEW OF HUTCHINSON HIGH SCHOOL HOMECOMING EVENTS - DEBB MARCOTTE, DEAN OF STUDENTS Action - 8. UNFINISHED BUSINESS 9. NEW BUSINESS (a) PRESENTATION BY GARY PLOTZ, CITY ADMINISTRATOR, ON ADDITIONAL 2005 CITY COUNCIL OBJECTIVES (FROM 2005 VISIONING SESSIONS) — UNITING DOWNTOWN MERCHANTS, ECONOMIC DEVELOPMENT AND REGIONAL TRANSPORTATION Action — Motion to reject — Motion to approve (b) CONSIDERATION OF ORDINANCE NO. 05 -0418 — AN ORDINANCE PERTAINING TO NOISE RESTRICTIONS DURING THE TH7 /TH15 IMPROVEMENT PROJECT Action — Motion to reject — Motion to approve (c) CONSIDERATION FOR APPROVAL OF AUTHORIZING ADVERTISEMENT FOR REQUEST FOR PROPOSALS FOR GENERAL MANAGER OF CREEKSIDE SOILS Action — Motion to reject — Motion to approve (d) CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL BUDGET WORKSHOP FOR OCTOBER 25, 2005 • Action — Motion to reject — Motion to approve 10. MISCELLANEOUS (a) COMMUNICATIONS 11. CLAIMS APPROPRIATIONS AND CONTRACT PAYMENTS 12. ADJOURN • 0 C PROCLAMATION WHEREAS, the impact of domestic violence is wide - ranging and affects individuals in the City of Hutchinson as well as throughout Minnesota; and WHEREAS, each year many individuals, including children, are killed or injured by family members, acquaintances, and unknown perpetrators; and WHEREAS, domestic violence destroys families and contributes to homelessness and leaves individuals without parents; and WHEREAS, exposure to domestic violence in the home affects the health, well -being and attitudes of children; and WHEREAS, domestic violence contributes to the high cost of health care, an increase in job turnover, reduced work time, and contributes to lower productivity, NOW THEREFORE, I, STEVEN W. COOK, Mayor of the City of Hutchinson, do hereby proclaim that the month of October 2005 shall be observed as: "Domestic Violence Awareness Month in the City of Hutchinson" IN WITNESS WHEREOF, I have hereunto set my hand this 27`h day of September, 2005. Steven W. Cook, Mayor City of Hutchinson, Minnesota C Proclamation Whereas, the vision of the Toastmasters International organization is to empower people to achieve their full potential and realize their dreams; and Whereas, since the Toastmasters organization began in 1924, more than three million men and women have benefited from its communication and leadership programs. Members of Toastmasters benefit from improved communications skills, better meeting facilitation skills, and leadership skills. Increased self- confidence is an added dividend; and Whereas, meetings include both prepared and extemporaneous speaking. Speeches are evaluated emphasizing positive immediate feedback and ideas for improvement, all within a supportive environment. Members receive educational manuals from Toastmasters International which offers guidelines for speeches; and Whereas, the mission of Toastmasters club is to provide a mutually supportive and positive learning environment in which every member has the opportunity to develop communication and leadership skills, which in turn foster self - confidence and personal growth; and Whereas, there is one Toastmaster club in the City of Hutchinson, Minnesota. Now, Therefore, I, Mayor Steve Cook, Mayor of the City of Hutchinson, Minnesota, do hereby proclaim October 2005 as Toastmasters Month In the City of Hutchinson And call upon all citizens of this city to join us in commending this observance and celebrating the 81 st anniversary of the Toastmasters International organization. Dated this 27`h day of September, 2005 Steve Cook, Mayor City of Hutchinson, Minnesota • MINUTES REGULAR MEETING — HUTCHINSON CITY COUNCIL TUESDAY, SEPTEMBER 13, 2005 I . CALL TO ORDER — 5:30 P.M. Mayor Steve Cook called the meeting to order. Members present were Bill Arndt, Kay Peterson, Jim Haugen and Casey Stotts. Others present were Gary Plotz, City Administrator, and Marc Sebora, City Attorney. 2. INVOCATION — Rev. Brian Brosz, Congregational UCC Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF AUGUST 23, 2005 Motion by Stotts, second by Peterson, to approve the minutes as presented. Motion carried unanimously. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR AUGUST 2005 2. PIONEERLAND LIBRARY SYSTEM EXPENDITURE REPORT FOR JULY 2005 •3. HUTCHIN SON PUBLIC LIBRARY BOARD MINUTES FROM JULY 25, 2005 4. HUTCHINSON AREA HEALTH CARE FINANCIAL REPORT FOR JULY 2005 5. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR JULY 2005 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12809 — RESOLUTION FOR PURCHASE (UNLEADED GASOLINE AND BAG FILM) 2. RESOLUTION NO. 12810 — RESOLUTION RELEASING PLEDGED SECURITIES FROM HOME STATE BANK 3. RESOLUTION NO. 12817 — RESOLUTION TO SELL AT AUCTION UNCLAIMED PROPERTY (c) CONSIDERATION OF IMPROVEMENT PROJECT CHANGE ORDERS - CHANGE ORDER NO. 2 — LETTING NO. 10, PROJECT NO. 05 -12 (PLAZA 15 PARKING LOT — • DRAINAGE /TRAFFIC/EROSION CONTROL) - CHANGE ORDER NO. 1 — LETTING NO. 8, PROJECT NO. 05 -10 (GOLF COURSE ROAD NW — SCOPE REVISIONS) - CHANGE ORDERNO. 1 — LETTING NO. 4, PROJECT NO. 05 -04 (DOWNTOWN STREETSCAPE- REVISING STAGING PLAN) - CHANGE ORDER NO. 2 — LETTING NO. 4, PROJECT NO. 05 -04 (DOWNTOWN STREETSCAPE — REPLACING DRINKING FOUNTAIN) (d) CONTROL PANELS) 05-23 (WASTEWATER TREATMENT FACILITY IMPROVEMENT — FILTER PRESS . ORDERING PREPARATION OF REPORT RECEIVING REPORT AND WAIVING HEARING ON IMPROVEMENT (0) CITY COUNCIL MINUTES — SEPTEMBER 13, 2005 - ORDERING IMPROVEMENT AND PREPARATION OF PLANS • - APPROVING PLANS AND SPECIFICATIONS AND AUTHORIZING ADVERTISEMENT FOR BIDS (e) CONSIDERATION FOR APPROVAL TO AMEND CONDITIONAL USE PERMIT GRANTED TO THE SOUTHWEST MINNESOTA FOUNDATION (ADOPT RESOLUTION NO. 12804) (f) CONSIDERATION FOR APPROVAL OF RENEWAL OF PROSECUTION SERVICES AGREEMENT WITH GAVIN LAW OFFICE (g) CONSIDERATION FOR APPROVAL OF RATIFYING HUTCHINSON UTILITIES COMMISSION BY- LAWS AMENDMENTS Item 5(b)1 was pulled for further discussion. Motion by Peterson, second by Haugen, to approve consent agenda with the exception of Item 5(b)1. Motion carried unanimously. Item 5(b)1 had further discussion. Council Member Arndt requested again that the City encourage the use of ethanol. Motion by Arndt, second by Peterson, to approve Item 5(b)1. Motion carried unanimously. 6. PUBLIC HEARINGS — 6:00 P.M. (a) CONSIDERATION E ET RENEWAL COFFEE COMPANY OR THE PURPOSE OF PERMITTING A SIDEWALK CAF WA VE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 05-0413 FOR SEPTEMBER 27, 2005) Julie Wischnack, Director of Planning /Zoning/Building, presented before the Council. Ms. Wischnack • explained that the Coffee Company has had a franchise agreement for the past few years. Staff is requesting that the franchise renewal have a term of five years and pay an annual fee of $25.00. Jim Haugen suggested the franchise fee be due at the first of the year. Motion by Arndt, second by Peterson, to close public hearing. Motion carried unanimously. Motion by Arndt, second by Stotts, to approve franchise agreement renewal with Coffee Company for sidewalk cafe for five years and pay an annual fee of $25.00 due January 1 of each year, waiving first reading and setting second reading and adoption of Ordinance No. 05 -0413 for September 27, 2005. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF FRANCHISE AGREEMENT WITH CORNERSTONE COMMONS FOR THE PURPOSE OF PLACING STEPS, A FLOWER PLANTER AND TRASH RECEPTACLE OVER AND ABOVE PUBLIC PROPERTY AT 104 MAIN STREET NORTH (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 05-0414 FOR SEPTEMBER 27, 2005) Julie Wischnack, Director of Planning/Zoning/Building, presented before the Council. Ms. Wischnack • explained that Cornerstone Commons has requested that front steps to the building encroach on public sidewalk 2.75 feet, a planter encroach into the sidewalk 1.5 feet and to place a garbage enclosure area in a city parking lot. Staff is recommending that two franchise agreements be approved — one for the steps and planter and one for the garbage enclosure, both paying a $25.00 annual fee. Motion by Peterson, second by Arndt, to close public hearing. Motion carried unanimously. Motion by Peterson, second by Haugen, to approve franchise agreement with Cornerstone Commons for placing steps, a flower planter and trash receptacle on public property having two separate agreements. The length of • the franchise would be one year for the garbage enclosure and 20 years for the planters and steps, both paying a $25.00 fee due January 1, waiving first reading and setting second reading and adoption of Ordinance No. 05- "l l0. CITY COUNCIL MINUTES —SEPTEMBER 13, 2005 0414 for September 27, 2005. Motion carried unanimously. • (c) CONSIDERATION FOR APPROVAL OF FRANCHISE AGREEMENT WITH OUTDOOR MOTION FOR THE PURPOSE OF PLACING A BICYCLE RACK AND SALES TENT (DURING SEASONAL SALES) OVER AND ABOVE PUBLIC PROPERTY LOCATED AT 141 MAIN STREET SOUTH (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 05 -0415 FOR SEPTEMBER 27, 2005) Julie Wischnack, Director of Planning/Zoning/Building, presented before the Council. Ms. Wischnack explained that this business has occasionally placed a tent and bicycle rack outside its door on the sidewalk. Ms. Wischnack noted that a stipulation to the franchise agreement is that there be 36 inches from the edge of the tent to the street and to also secure the tent due to heavy winds. Council Member Arndt suggested that the bike rack be made of something other than steel due to rusting. Motion by Arndt, second by Haugen, to close public hearing. Motion carried unanimously. Motion by Arndt, second by Stotts, to approve franchise agreement with Outdoor Motion for a non -steel bicycle rack and sales tent on public property for one year, paying an annual fee of $25.00 due January 1, waiving first reading and setting second reading and adoption of Ordinance No. 05 -0415 for September 27, 2005. Motion carried unanimously. (d) CONSIDERATION FOR APPROVAL OF FRANCHISE AGREEMENT RENEWAL WITH SONORA'S MEXICAN RESTAURANT FOR THE PURPOSE OF PERMITTING A SIDEWALK CAFE (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. 05 -0416 FOR SEPTEMBER 27, 2005) Julie Wischnack, Director of Planning/Zoning/Building, presented before the Council. Ms. Wischnack explained that this request is similar to the Coffee Company's in that it is for a sidewalk cafe. Staff is • requesting a five year agreement and a $25.00 annual franchise fee. Motion by Arndt, second by Haugen, to close public hearing. Motion carried unanimously. Motion by Haugen, second by Stotts, to approve franchise agreement renewal with Sonora's Mexican Restaurant for a sidewalk cafe for five years paying an annual franchise fee of $25.00 due January 1 of each year, waiving first reading and setting second reading and adoption of Ordinance No. 05 -0416 for September 27, 2005. Motion carried unanimously. 7. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION BY JIM LAUMEYER & ASSOCIATES OF THE EXECUTIVE SUMMARY OF THE PROPOSED CITY OF HUTCHINSON COMPENSATION PLAN Brenda Ewing, Human Resources Director, introduced Jim Laumeyer and Wayne Brede, the consultants that completed the compensation study for the City of Hutchinson. (Council Member Stotts left the meeting at 6:35 P.M.) • Jim Laumeyer, Laumeyer & Associates, presented before the Council. Mr. Laumeyer acknowledged the longevity of Gary Plotz, City Administrator, and noted how beneficial that is to the City of Hutchinson. Mr. Laumeyer continued by reviewing the executive summary and noted that main areas studied were classifications, such as job titles, and compensation rates, which are very close to market rates, and pay structure. Some recommendations by Mr. Laumeyer include adjusting the pay ranges and institute the pay for performance for all progressive steps. Mr. Laumeyer also suggested that the next time a compensation study is conducted, to use the same market surveys /samples for all positions, as opposed to breaking it out by position (exempt, nonexempt, etc.). Lastly, Mr. Laumeyer suggested conducting a study every 3 -5 years. UNFINISHED BUSINESS y(0) CITY COUNCIL MINUTES — SEPTEMBER 13, 2005 •(a) CONSIDERATION I FOR APPROVAL L OF COUNCIL CHAMBERS UPGRADE (TABLED FROM JULY 12, 2005, Tom Kloss, Director of Information Technology, presented before the City Council. Mr. Kloss reminded the Council that the Council Chambers upgrade consisted of mainly new presentation equipment. Mayor Cook noted that discussions have been held with the HCVN Board in regard to the funding used for the upggrade. The agreement that came out of the discussions is that the franchise fees from the cable companies are to be used for broader upgrades for HCVN's programming: The monthly rental fee collected from HCVN could be used for the upgrades currently requested. In addition, a Council Chambers maintenance agreement may be entered into with the School District for use of the Council Chambers for the school board meetings. Currently, approximately $15,000 is available in the capital fund for the improvements. The total cost of the project is estimated at $30,000. Ken Merrill, Finance Director, noted that there are funds on hand in the general fund balance that the remaining $15,000 could be taken from. Mayor Cook suggested taking the $15,000 from the excess money in the bond fund. Mayor Cook clarified that the franchise fee paid to the City by both franchise holders is dedicated for PEG equipment or broadcast equipment, per the franchise agreements. Motion by Stotts, second by Arndt, to approve the council chambers upgrade using $15,000 from the fees that have been collected and the remaining funds from the unallocated bond fund. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF LEASING TRUCK TRACTORS FOR CREEKSIDE COMPOST FACILITY • Steve Madson, Creekside General Manager, presented before the Council. Mr. Madson stated that the purpose for his request of leasing truck tractors is to reduce the costs of production operation. Mr. Madson pointed out that this lease program is for two years and is a walk -away program. The two units being requested are new and would cost $46,000/ car for both of them. By leasing new equipment and operating them with Creekside staff, operational costs will be reduced. Motion by Peterson, second by Stotts, to approve leasing truck tractors for Creekside Compost facility. Marc Sebora, City Attorney, noted that he has reviewed the lease agreement and he is comfortable with the arrangements. Motion carried unanimously. (b) CONSIDERATION NN FOR ) PROVAL OF SETTING TRUTH IN TAXATION HEARING DATE (ADOPT RESOLUTION AP Ken Merrill, Finance Director, presented before the Council. Mr. Merrill noted that the hearing date cannot conflict with the school district or the county hearings. In addition, the meeting cannot occur before 5:00 p.m. Motion by Peterson, second by Arndt, to approve setting truth -in- taxation hearing date for December 6, 2005,at 5:00 p.m. Motion carried unanimously. (c) CONSIDERATION NN 1 OR )APPROVAL OF SETTING 2006 PRELIMINARY TAX LEVY (ADOPT RESOLUTION Ken Merrill, Finance Director, presented before the Council. Mr. Merrill noted that this amount cannot be any higher but can be lowered. Motion by Peterson, second by Haugen, to approve setting 2006 preliminary tax levy at $5,540,856. Motion carried unanimously. . (d) CONSIDERATION FOR APPROVAL OF SETTING 2006 PRELIMINARY TAX LEVY FOR SPECIAL LA (a) CITY COUNCIL MINUTES — SEPTEMBER 13, 2005 TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY (ADOPT RESOLUTION NO. 12813) Ken Merrill, Finance Director, presented before the Council. Mr. Merrill noted that no public hearing is required for the HRA, but a preliminary tax level needs to be set. Again, it cannot go any higher, but may be lowered. Motion by Haugen, second by Peterson, to approve setting 2006 preliminary tax levy for special taxing district Hutchinson Redevelopment Authority at $103,757. Motion carved unanimously. (e) CONSIDERATION FOR APPROVAL OF AWARDING BIDS FOR $3,055,000 GENERAL OBLIGATION IMPROVEMENT BONDS (ADOPT RESOLUTION NO. 12814) Ken Merrill, Finance Director, introduced Jessica Cook from Ehlers & Associates, Financial Advisors. The bids were opened this morning with good results. Jessica Cook explained that Ehlers & Associates works to structure the bonds to the benefit of the City. The bonds are then bid through a competitive bidding system to achieve the lowest interest rate. Ms. Cook reported that the City received an upgrade in investment ratings from Moody's. Considerations associated with the upgrade are due to reserve balance in the general fund, 3M and HTI stabilization and improvement activities in the downtown area. Ms. Cook explained that the first set of improvement bonds are for street construction projects. The lowest interest rate came in from Piper Jaffrey at a true rate of approximately 3% for a ten year term. Motion by Peterson, second by Haugen, to approve awarding bids for $3,055,000 general obligation improvement bonds. Motion carried unanimously. • (fl S CONSIDERATION FOR APPROVAL 1OF AWARDING BIDS FOR $2,790,000 WATER AND SEWER BOND These bonds are to finance equipment for the water and sewer operations. The lowest rate came in from Piper Jaffrey at 3.5% interest for an 11 -year term. Motion by Peterson, second by Haugen, to approve awarding bids for $2,790,000 water and sewer bonds. Motion carried unanimously. (g) STATE AID ROAD BONDS (ADOPT OF AWARDING T ON NO BIDS F6O)R $700,000 GENERAL OBLIGATION These bonds are to finance the Golf Course Road improvement project. The lowest rate came in at 3% interest from Piper Jaffrey. Motion by Peterson, second by Haugen, to approve awarding bids for $700,000 general obligation state aid road bonds. Motion carried unanimously. (h) CONSIDERATION FOR APPROVAL OF CONSULTING AGREEMENT WITH SRF CONSULTING FOR PEDESTRIAN UNDERPASS OF HIGHWAY 7 NEAR SCHOOL ROAD Mayor Cook suggested tabling this item until the next council meeting and asked if Ken Merrill could do some projections for that meeting on how the financing would tie in with the Highway 7 project and the effect on the bonds. Ken Merrill advised that an estimated projection could be formulated, however he did note that the City could be reimbursed from the bond issuance if the project would not go through. Motion by Peterson, second by Arndt, to approve consulting agreement with SRF Consulting for pedestrian • underpass of Hwy 7 near School Road. A roll call vote was taken: Haugen — aye; Arndt — aye; Peterson — Aye; Cook — nay. Motion carried 4 to 1. L1 Co) CITY COUNCIL MINUTES— SEPTEMBER 13, 2005 (i) CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL BUDGET WORKSHOP Ken Merrill noted this workshop is to review the enterprise funds and revisit the general fund. Motion by Peterson, second by Haugen, to set City Council budget workshop for September 27, 2005, at 3:30 p.m. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS Kay Peterson — Council Member Peterson commented on how beautiful the downtown looks with the addition of the State Theatre and statues of the Hutchinson Brothers in Library Square. Gary Plotz— City Administrator Plotz noted that the Compost Advisory Board meeting will be held September 14, 2005, at 4:00 p.m. Mr. Plotz also noted that last week several phone calls had been received by the Chamber of Commerce and the City in regard to relief efforts for the victims of Hurricane Katrina. A group meeting was held with several organizations including Common Cup, Hutchinson Ministerial Association, United Way, EDA, HRA, McLeod County Social Services, Heartland Community Action and others. As a result of this meeting, the City and the Chamber have advertised a page on their web sites on how to provide assistance to victims of the hurricane. Steve Cook — Mayor Cook also commented on the wonderful activities occurring downtown and commended citizen participation. Mr. Cook spoke with staff regarding putting together a study group to analyze the use of public art throughout the community. Mr. Cook has contacted individuals who are interested in serving on such a board and he wanted to make the Council aware of this project. Mayor Cook also noted that Thrivent Financial will be having a truck at the Hope Center on Saturday to portray poverty and how it effects individuals. Mayor Cook also informed tie Council that they are invited to a community discussion on safeguarding youth. This will be held October 6t at Christ the King Lutheran Church. Motion by Arndt, second by Peterson, to set October 6th at 7:00 p.m. at CTK as a community meeting. Motion carried unanimously. Mayor Cook noted all of the time the fire department spent on public relations for the month of September, approximately 100 hours. Bill Arndt — Council Member Arndt reminded the Council that Historic Hutchinson is holding the cemetery tours this Saturday at 1:00 p.m. and the Arts & Crafts festival is being held in Library Square. 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Peterson, second by Haugen, to pay claims, appropriations and contract payments. Motion carried unanimously. 12. ADJOURN • With no further business to discuss, a motion was made by Haugen, seconded by Peterson, to adjourn the meeting. MOTOR VEHICLE MONTHLY SUMMARY For the Month of APRIL 2005 Comments: Decrease payroll hours while watching revenues helped with this months net revenues hours worked. • • • 5(c� 1 2004 2005 Net Revenue: 25870.26 22015.42 Payroll Hours: 692.25 633.26 Net Revenue per hours worked: 37.37 34.76 Profits YTD: 20295.82 14109.45 % Profit Margin YTD: 26.2% 19% Comments: Decrease payroll hours while watching revenues helped with this months net revenues hours worked. • • • 5(c� 1 MOTOR VEHICLE MONTHLY SUMMARY For the Month of: MAY 2005 Comments: 24 % more payroll hours in 2005 as hours for training in a new employee for seasonal help. Net revenue up in 2005. C] L� • 5(CL) 1 2004 2005 Net Revenue: 19324.84 20314.94 Payroll Hours: 686.25 849.52 Net Revenue per hours worked: 28.16 23.91 Profits YTD: 25342.72 16237.11 % Profit Margin YTD: 26.2% 17.2% Comments: 24 % more payroll hours in 2005 as hours for training in a new employee for seasonal help. Net revenue up in 2005. C] L� • 5(CL) 1 MOTOR VEHICLE MONTHLY SUMMARY • For the Month of: JUNE 2004 2005 Net Revenue: 19601.82 23500.98 Payroll Hours: 1103 734 Net Revenue per hours worked: 17.77 32.02 Profits YTD: 22673.25 22072.45 % Profit Margin YTD: 19.5 18.7 Comments: • 11 • 5(a)I C� • 11 MOTOR VEHICLE MONTHLY SUMMARY For the Month of TULY Net Revenue: Payroll Hours: Net Revenue per hours worked: Profits YTD % Profit Margin YTD: Comments: Sales are down 1.3% YTD Payroll hours are down 8.1% YTD 2004 19811.19 791.45 25.04 25498.66 18% 2005 16466.38 679.25 24.25 22729.04 17% 5C�� 1 . MINUTES Parks, Recreation & Community Education Advisory Board June 6, 2005 Members present were: Beth Hepola, Deane Dietel, Bill Arndt, Ralph Johnson, Mike Cannon, and Lora Muilenburg. Also present were Dolf Moon, and Karen McKay. The meeting was called to order at 5:15 pm. A motion made by Bill Arndt and seconded by Deane Dietel approved the minutes dated April 4, 2005. The board unanimously agreed. OLD BUSINESS Registration Update — Dolf thanked the volunteers that helped make the early summer registration process run smoothly. NEW BUSINESS Summer Projects — The parks crew has been doing a great deal of mowing and weed • whipping. Improvements in Rotary Park will be completed this summer. The 2 "d Avenue river corridor will have the plant materials redone. The goal for Library Square is to have all work done by September 11`h for the Chamber's Arts & Crafts festival. That includes the placement of the Hutchinson Brothers statues, plant materials, benches and lamp posts. The motor in the fountain burned out when it was turned on in the spring; a new one has been ordered. The skateboard park has seen increased vandalism. The structure has been dismantled for repairs and paint. The Roberts Park garage was broken into and vandalized. The sink in the shelter at the campground has also been broken. • Downtown Improvements — Bids for the project were received. The low bid came in $250,000 lower than expected. The first bid was flawed because of minor irregularities. Trail Crossing Hwy. 7 — John Rodeberg, City Engineer, reported that the $1.1 million underpass at the School Road/Highway 7 west intersection connecting the Luce Line Trail and the museum has been pre- approved. Grant Update — The Main Street dam is not for flood control but rather is a milling dam. The City is working with the Minnesota Department of Transportation regarding the time of replacement in conjunction with the Highway 15/7 intersection project. A lot of work has been done with the home acquisition along the project. Five storm water ponds will be added, some in parks. A two -acre pond will be added to the campground area. • MINUTES PRCE Advisory Board June 6, 2005 Page Two Grant Update Cont. — Island View Heights, RELEAF and Millers Woods grants are in and pre- approved. Half -Cent Sales Tax — The half cent sales tax is a to fund special projects. The legislature is considering allowing cities to hold a referendum to implement a half -cent sales tax. If Hennepin County voters approve their referendum, other cities may be allowed to attempt a referendum also. Hutchinson Branding — Dolf is serving on a committee with Chamber of Commerce and the CVB to market Hutchinson's facilities. The Snowmobile Club is working toward getting a bituminous surface on the Luce Line Trail from Silver Lake to Cedar Mills or Cosmos. The Harrington/Merrill House was raised and a new foundation was poured. The burnt portion of the house has been removed and fenced off. The basement floor will be poured in two weeks. A $10,000 grant from 3M for grounds work and plant materials • has been received. Students from the High School landscape and science classes have been doing some of the work. There have been many contributions from outside groups. The Historic Hutchinson group has been very active planning activities for Hutchinson's150`h Celebration scheduled for July. BOARD MEMBER ITEMS Ralph Johnson told the Board that in Northfield parents receive a card of conduct at ball games regarding respect for umpires and their decisions. Ralph also wanted to note the large growing weed problem on Main Street north. Deane Dietel invited board members to a canoe trip down the Crow River June 9'h. The Board may not meet in July, there may be a tour of the summer projects. ADJOURNMENT The meeting was adjourned at 6:10 pm by a motion made by Bill Arndt and seconded by Lora Muilenburg. The board unanimously agreed. klm • • • • Building Permits by Type For the Month of August, 2005 010 :RESIDENTIAL RESHINGLE 21 $0.00 - -- 015 - -- (,RESIDENTIAL RESIDE � T $000 'D20 'i RESIDENTIAL WINDOW REPLACEMENT 5 $000 025 (EXCAVATION 3 $0.00 ''.030 - - ''.FENCE — - - -- -- — I 3 $0.00 1035 CEMENT FLATWORK 17 $0.00 040 MANUFACTURED HOME INSTALLATION 1 $0.00 �45 1 $000 _MOVING 1055 11060 SIGN _ 9 $0.00 DECK 8 $0.00 1065 SHED 5 $0.00 '.. 075 FINISHBASEMENT 4 $000 101 'SINGLE - FAMILY DETACHED �; - 6 $669,066.60 '.. 322 SERVICE STATIONS 1 $190,000.00 326 HOOLS SC &OTHER EDUCATIONAL 1 $16,000.00 '.. 326 OTHERNONRESIDENTIAL 1 $300000 '.. 1434 RESIDENTIAL HOME ADDITIONS - -i 4 $115,306.00 438 RESIDENTIAL GARAGE ADDITIONS �1 $1600000 r1111'" ,BOO 98 $1.00930000 .'.. Number of Inspections for the month = 226 Number of Plumbing Permits for the month= 21 5(c 0 CREEK SIDE SOILS ADVISORY COMMITTEE MINUTES September 14, 2005, 4:15 p.m. Call to Order: 4:20 p.m. Members Present: Bill Arndt, Gary Plotz, Randy DeVries, Casey Stotts and Doug Johnson MembersAbsent: Marion Filk, Steve Madson and Brandon Fraser Others Present: Ken Merrill and Mayor Steve Cook 1. Review of Financial Statement Through July 31, 2005 — Ken Merrill Ken Merrill, Finance Director, presented before the Committee. Mr. Merrill shared the financials for the first half of the year for the compost facility. The total net income for the facility, • combining the general fund and the Minneapolis contract, is ($35,654). It was noted that the fiscal year is on calendar year, but the production cycle of the facility is September 1 to August 31 of each year. 2. Update on Activity of Financial Consultant — Cam Rucks Cam Rucks, contract accountant, explained how various products are valued at various stages of production and how the cost of product is determined. It was noted on one specific product, 21% profit is being made. He also noted that the manufacturing accounting system is not in place yet. Source - separated material had much attention spent on it as far as cost. Each bag of potting soil costs approximately $.10. More discussion was held on how costs are determined. Gary Plotz reminded the committee that the revenue from the Minneapolis contract will be coming in by December and the revenue will increase dramatically. It was noted that by mid - November a good picture should be able to be painted of the financials and what profits will be. 3. Update on Renewal of United Hardware Contract — Gary Plotz Gary Plotz noted that the contract with United Hardware includes a majority of the smaller • hardware stores throughout the region. The average price increase on product rose 7.5 %. Mr. 5La�14 • Plotz attributed the clinching of the contract to Steve Madson's exceptional negotiation skills even with the price increase. United Hardware accounts for 30% of Creekside's business. 4. Update on Compost Pad at Spruce Ridge — Gary Plotz & Doug Johnson Gary Plotz noted that Doug Johnson and Marc Sebora attended the McLeod County Planning Commission and approval was granted for the use of a compost pad at Spruce Ridge for storage of material. It was noted that this should reduce operation costs, as this location is much closer than the formerly used transfer facility in Wright County. 5. Discussion of Management Changes at Creekside — Gary Plotz Gary Plotz informed the Committee that Steve Madson, contract General Manager, will be terminating his contract at the end of September. Staff is considering replacing this position, as it is vital to the facility. An individual with a business background is what is needed. Doug Johnson, Compost Site Supervisor, is not interested in taking this position at this time. Mr. Plotz recommended two options to fill this position. The first is to fill it as a full -time employee of the City. The other option is to put out a Request For Proposals for a contract employee such as Steve Madson is working now. Mr. Plotz suggested doing both. Casey Stotts suggested only limiting to accepting RFPs and not bring on a city employee. Discussion was held as to the availability of Cam Rucks. He is currently employed with a • manufacturer and Gary Plotz did not think he would be available on a more permanent basis with Creekside. Other discussion was held on the best way to fill the position and the background that the position requires. Motion by Stotts, second by DeVries, to authorize Gary Plotz to formally request of the City Council to go out for a Request for Proposals to fill the General Manager position. Motion carried unanimously. 6. Resignation/Replacement of Creekside Advisory Board Member Gary Plotz noted that Duane Hoversten has resigned the Creekside Advisory Board. Please bring names forward to the Mayor. 7. Update on Odor Complaint and Measurement of Odor Today — Gary Plotz & Doug Johnson Gary Plotz informed the Committee that an odor complaint came forth from Jerry Zajicek, a neighbor to the facility, following the drenching range on Monday night. The trained odor specialist went to the facility to measure the odor rating. No reading came up on the reading. Gary Plotz went to the facility to investigate the issue and he could smell an odor when he was 300 -600 ft. into the facility. This was basically due to the compost being turned and the wind direction. An additional windsock will be placed at that end of the facility to determine the wind direction and an employee will ensure that the wind is not blowing in the direction of the 5��u neighbors when it is time to turn product. Randy DeVries is looking into purchasing a weather • system that can be shared with the compost site. Discussion was held regarding the hauling of "overs" or extra reject material. It has been recommended that the compost facility make this material available to anyone that is interested, with certain guidelines. The proper notice will be put into the newspaper to inform those interested that it is available. With no further business to discuss, the meeting adjourned at 6:05 p.m. 0 n -5 (C,.)- 9 Hutchinson Housing & Redevelopment Authority • Regular Board Meeting Tuesday, July 19, 2005 Minutes 1. CALL TO ORDER: Chairman Ian McDonald called the meeting to order. Members Present: Casey Stotts, Becky Felling, Thor Skeie, and Dan Carlson. Staff Present: Jean Ward. and Judy Flemming. 2. MINUTES OF THE HRA BOARD MEETING ON JUNE 30. 2005 Thor Skeie moved to approve the Minutes as written. Dan Carlson seconded and the motion carried unanimously. FINANCIAL REPORTS Casey Stotts moved to approve the Financials. Thor Skeie seconded and the motion carried unanimously. 4. PARK TOWERS a. Jean Ward presented Park Towers Renovation Change Order 45. Dan Carlson moved to approve Change Order 45. Becky Felling seconded and the motion carried unanimously. b. Jean Ward updated the Board on the revised PHAS score. It increased from a 93 High Performer to a 94 High Performer. • 5. SCHOOL CONSTRUCTION PROGRAM UPDATE a. Jean Ward informed the Board that she had not given the Hutchinson High School their portion of the proceeds, because we are still waiting for the final billing from Waste Management. b. Still waiting for the new house plan to be drafted. Jean Ward updated the Board on the response for the purchase of additional lots in Island View Heights. Bill Gilk said he would accept $27,500 for each of the three lots if purchased by September I". Otherwise the price will go up after September I" Becky Felling moved to submit a purchase agreement for $27,500 each contingent to the road going in and the assessments be included in the purchase. Casey Stotts seconded and the motion carried unanimously. 6. ROLLING MEADOWS EAST UPDATE Casey Stotts moved to approve HHPOP loan 48812 on the condition the Loan Review Committee approves the files. Dan Carlson seconded and the motion carried unanimously. 7. FRANKLIN -GROVE NEIGHBORHOOD PROJECT UPDATE a. Judy Flemming updated the Board on a project that homeowner was not happy with the project and did not want to contribute the 10% owner match for a change order. • b. Consideration of Franklin -Grove Neighborhood SCDP Loan #8680 -23 Judy Flemming presented to the Board the recommendation from the Loan Review committee to approve Franklin -Grove Neighborhood SCDP Loan #8680 -23. Casey Stotts 5ca)�5 moved to approve the Franklin -Grove Neighborhood SCDP Loan #8680 -23. Thor Skeie seconded and the motion carried unanimously. • 8. HOME RENTAL REHAB PROGRAM UPDATE Casey Stotts moved to approve the 2005 MHFA HOME Rental Rehab Agreement. Dan Carlson seconded and the motion carried unanimously. 9. FYI a. Public Hosing Monthly b. Jean updated the Board on the meeting about Transitional Housing for Domestic Abuse that she attended. 10. ADJOURNMENT There being no other business, Chairman Ian McDonald declared the meeting adjourned. Recorded by Jean Ward, HRA Executive Director n Becky Felling, • 5ta5 . 19- Sep -05 Institution Description Interest Rate CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT August 31, 2005 Date Date Of Of Purchase Maturity Amount US BANK Money Market 1.43% 11/3/2004 11/19/2008 375,000.00 Smith Barney FHLMC med 4.00% 7/30/2004 7/27/2012 298,500.00 step up Smith Barney FHLB C 4.05% 1/7/2004 7/30/2009 300,000.00 Smith Barney FHLB C 4.050% 4/28/2005 4/26/2010 750,000.00 Smith Barney FHLB C 5.010% 4/26/2005 4/26/2010 270,000.00 Wachovia pool 336914 7.226% 1231 96 0201 2026 5,547.51 Expected life 6.2 years Smith Barney FHLM -C 4.650% 11/21/2001 5/21/2007 300,375.00 Wachovia pool 336399 7.270% 1231 96 0201 2026 4,140.08 Expected life 4.1 years Wachovia FHLB 5.00% 5/22/2003 5/22/2013 300,000.00 Wachovia FHLB 4.00% 6/12/2003 6/12/2013 300,000.00 • Wachovia FHLB 1.190% 6/26/2003 06/26/13 400,000.00 Wachovia FHLB 3.000% 7/16/2003 7/1612013 200,000.00 Wachovia FHLB step 3.000% 2/9/2005 2/9/2007 625,000.00 step up Wachovia FHMA 3.000% 8/24/2004 2/25/2008 100,000.00 step up First Minnesota 2.670% 11/16/04 12/15/05 400,000.00 Wells Fargo 2.390% 09/16/04 09/16/05 750,000.00 First Minnesota 2.580% 11/15/04 11/17/05 750,000.00 $6.128.562.59 5C�� 5boV -2-60 CITY OF HUTCHINSON FINANCIAL REPORT- _ _ '' 2005, _'. _5 AUGUST, 2004 2005 2005. 2005' 2005'. AUGUST REVENUEREPORT - GENERAL AUGUST' AUGUST YEAR TO ADOPTED' BALANCEPERCENTAGE. YTD MONTH DATE ACTUAL BUDGET REMAINING' USED _ TAXES 1,580,046.95 1,668,204.77 1,668,204.77 3,618,290.00 1,950,085.23 46.10%'.. LICENSES-' 25,712.00 188.00 37,284.40 44,900.00 7,615.60 83.04% PERMITS AND FEES '�. 289,542.56 22,398.30 281,349.24 292,500.00 11,150 76 96.19 %: -- ';INTERGOVERNMENTAL REVENUE 1,369,499.66 32,578.38 1,118,111.84 2,369,536.00 1,251,424.16 47.19 %0 'CHARGES FOR SERVICES 696,220.34 133,727.28 887,888.00 1,462,195.00 594,307.00 59.90% FINES & FORFEITS, 29,262.68 6,815.73 36,687.71 68,000.00 31,312 29 - 53.95 %0. -. - 454.38- -4.95 -4.95 'INTEREST' - 5,642.15 169.58 - 13,819.02 40,000.00. 53,819.02 - 34.55% REIMBURSEMENTS 122,318.82 26,174.03 152,161.88. 284,063.00 131,901.12 ! 53.57 %! ;TRANSFERS 481,484.03 7,161.16 280,964.63 1,546,000.00 1,265,035.37: 18.17% SURCHARGES - BLDG PERMITS 3,459.03 549.15 2,980.38 (2,980.38) 0.00% TOTAL _ 4,591,449.56 1,897,961.43 4,451,808.88 9,745,484.00' 5,293,670.17!, 45.68 %. 20051 CITY OF HUTCHINSON FINANCIAL REPORT 2005'. .AUGUST ] 2004 2005 2005 2005 20051 AUGUST EXPENSE REPORT - GENERAL AUGUST AUGUST YEAR TO ADOPTED' BALANCE PERCENTAGE YTD MONTH DATE ACTUAL BUDGET REMAINING' USED 001 MAYOR & CITY COUNCIL 25,566.92 4,506.24 32,464.56 56,440.00 23,975.44 ', 57.52 %. 002 CITY ADMINISTRATOR 140,590.67 20,377.41 176,307.27 298,571.00 122,263.73 59.05% - 003 ELECTIONS 1,048.18 0.37 544.72 6,600.00. , 6,055.28 8.25% 004 FINANCE DEPARTMENT 219,599.31 28,130.76 276,536.00 500,551.00. 224,015.00 ',, 55.25% 005 MOTOR VEHICLE 110,651.19 15,154.54 126,772.13 216,626.00 89,853.87 58.52 % 006 ASSESSING 46,000.00 46,000.00 !, 0.00% 007 LEGAL 95,337.04- 11,910.75 128,552.72 164,446.00. 35893.28 78.17% 008 PLANNING 94,353.01 14,564.89 117,621.61 172,156 001 54:534.39 68.32% • 009 INFORMATION SERVICES 64,899.91' 10,789.96 89,956.37 176,299 00: 86,342.63 .. 51.02% 110 POLICE DEPARTMENT 1,348,796.20. 191,899.53 1,598,859.69 2,595,114.00 996,254.31'. 61,61% '. 115 EMERGENCY MANAGEMENT 4,986.46 1,263.42 17,020.021 12,000.00 (5,020.02)1 141.83 %. 116 SAFETY COMMITTEE 5,187.36 18,947.00' 13,759.64 27.38 %'. 120 FIRE DEPARTMENT 158,011.30 20,463.23 179,682.65 405,631.00' 225,948.35 44.30% 130 PROTECTIVE INSPECTIONS 108,024.25 16,512.40 124,982.60 226,960.00 101,977.40 55.07% 150 ENGINEERING 240,790.96 43,649.97 395,040.42 549,137.00. 154,096.58 71.94% 152 STREETS & ALLEYS 439,065.53 64,401.10 592,591.32 873,668.00 281,076.68 67.83% 160 CITY HALL BUILDING 62,969.77 12,937.88 93,782.63 141,475.00 47,692.37 66.29% 1201 PARK/RECREATION ADMINISTR 99,341.68 12,367.75 115,957.32 185,712.00 69,754.68 62.44% 202 RECREATION 126,556.61 25,809.24 155,163.49 190,838.00 35,674.51 81.31% 203 SENIOR CITIZEN CENTER 37,248.87 7,551.97 42,756.09 66,828.00 24,071.91 63.98 %. '. 204 CIVIC ARENA 159,334.75 13,037.98 177,064.99 288,549.00 111,484.01 61.36 %' 205 PARK DEPARTMENT 494,913.75 116,633.06 652,374.18 879,866.00 227,491.82 74.14 % ' 206 RECREATION BUILDING & POOI 77,379.51 14,891.65 88,845.79 119,417.00 30,571.21 74.40 %. 207 EVENTS CENTER 102,896.78 14,906.28 128,819.52 208,930.00'. 80,110.48'. 61.66% '208 EVERGREEN BUILDING 6,216.74 817.07 8,177.60 14,250.00, 6,072.40 57.39 %. 250 LIBRARY 101,291.81 2,723.50 110,512.42 155,546.00 45,033.58 71.05% 301 CEMETERY 61,319.65 12,398.67 89,526.93 138,442.00'. 48,915.07 '.. 64.67 %0. 310 DEBT SERVICE 7,603.75 5,241.25 162,441.00' 157,199 75 3.23% !. 320 AIRPORT 36,797.11 24,254.95 81,012.67 107,494.00 26,481.33 '', 75.36 % 350 UNALLOCATED GENERAL EXPE _ _ 308,152.61 117,430.63 342,877.39 766,550.00', 423,672.61 ' 44 -73% TOTAL 4,735,744.32 819,385.20 5,954,23131 9,745,484.00. 3,791,252.29 61.10% 5boV [1 AUGUST - - _- REVENUEREPORT - GENERAL 'TAXES iLICENSESJ PERMITS AND FEES �INTERGOVERNMENTALREVENUE '•CHARGES FOR SERVICES .FINES & FORFEITS -- #REF! ,INTEREST SURCHARGES - BLDG PERMITS TOTAL 1 2005 ,AUGUST EXPENSE REPORT - GENERAL SUMMARIZED !General Govt. Public Safety (Streets & Alleys ,Parks & Recreation Miscellaneous TOTAL CITY OF HUTCHINSON FINANCIAL REPORT 2004 2005 2005 2005 ACTUAL AUGUST YEAR TO ADOPTED' Year to Date MONTH DATE ACTUAL BUDGET 1,580,046.95 25,712.00 289,542.56 1,369,499.68 696,220.34 29,262.68 #REFI (5,642.15) 122,318.82 481,484.03 3,459.03 4,591,449.56 1,668, 204.77 188.00 22,398.30 32,578.38 133,727.28 6,815.73 #REFI 169.58 26,174.03 7,161.16 549.15 1,897,961.43 1,668,204.77 37,284.40 281,349.24 1,118, 111 .84 887,888.00 36,687.71 #REF! (13,819.02) 152,161.88 280,964.63 2,980.38 4,451,808.88 2004 2005 2005 AUGUST AUGUST YEAR TO YTD MONTH DATE ACTUAL 815,016.00 118, 372.80 1,042,538.01 1,619,818.21 230,138.58 1,925,732.32 679,856.49 108,051.07 987,631.74 1,274,103.90 221,137.17 1,569,198.33 346,949.72 141,685.58 429,131.31 4,735,744.32 819,385.20 5,954,231.71 3,618,290.00 44,900.00 292,500.00 2,369,536.00 1,482,195.00 68, 000.00 #REF! 40,000.00 284,063.00 1,546,000.00 0.00 9,745,484.00 2005 ADOPTED BUDGET 1,779,164.00 3,258,652.00 1,422,805.00 2,248,378.00 1,036,485.00 9,745,484.00 BALANCEPERCENTAGE REMAINING USED 1,950,085.23 46.10% 7,615.60 83.04 % 11,150.76 96.19 %. 1,251,424.16 47.19 % 594,307.00 59.90% 31,312.29'. - -- 53.95% #REF! 0.00% 53,819.021 - 34.55% 131,901.12'. 53.57% 1,265,035.37 18.17% (2,980.38) 0.00% 5,293,670.17 45.68% 2005: AUGUST BALANCEPERCENTAGE REMAINING:' USED 736,625.99 58.60 %. 1,332,919.68 59.10% 435,173.26 69.41% 679,179.67 69.79 %. 607,353.69, 41.40% 3,791 252 29 61.10% 5(a)7 0 • • City of Hutchinson Statement of_Revenues, Expenditures - Water Sewer Compost Rec clin Refuse 07/31105 Prior Year Prior - Annual Current Year To Budget Percent Year To Percent _ _ Budget Month Remainin Used Budget Date Used 404 REFUSE - RECYCLE - .,Date 4001 REVENUES 4100 TOTAL INTERGOVERNMENTAL REVENUE 160,000.00 12,303.00 98,424.00 61,576.00 61.5% 4450 TOTAL SAL_E_S 914,950.00 79 062.55 621,319.78 293,630.22 67.9% 4001 REVENUES 1,074,950.00 91,365.55 719,743.78 355,206.22 67.0% 0.00 0.00 0.00 6001 EXPENDITURES 6105 TOTAL SALARIES & FRINGE BENEFIT 106,539.00 3,637.13 23,342.92 83,196.08 21.9% 6200 TOTAL SUPPLIES, REPAIRS & MAIN __ 140,450.00 0.00 68,269.07 - 72,180.93 _. 48.6% _ _ 6300 TOTAL CONSULTING 18,500.00 765.77 6,575.36 11,924.64 35.5% _ _ 6306 TOTAL OTHER SERVICES &CHARGES 833,000.00 — 79,117.77 489,842.42 343,157.58 58.8 % -_ -- 6900 TOTAL MISCELLANEOUS - 0.00 "0.00 0.00 0.00 0.0% 6905 DEPRECATION 178,540.00 14,795.98 118,367.83 60,172.17 66.3% _ _ ___- TOTAL EXPENDITURE 1,277,029.00 98 316.65 706,397.60 570,631.40 55.3% _ NET INCOME (LOSS) 6,951.10) 13,346.18 __ Non income statement budget 7000 TOTAL CAPITAL OUTLAYS 15 000.00 0.00 7,332.53 7,667.47 - 48.88% 1 0 0 0 City of Hutchinson Statement of Revenues, Expenditures -Water Sewer 07/31/05 - -- Annual Current Compost Recyclin Refuse - Prior Prior Year To Budget Percent Year Year To Percent Budget Month Date Remainin Used Budget Date Used 4005 COMPOST 94,669.0.0 4001 REVENUES - -- 4100 TOTAL INTERGOVERNMENTAL REVENUE 32,000.00 0.00 36,276.50 - 4,276.50 113.4% - 4,276.50 4250 TOTAL CHARGES FOR SERVICES 650,000.00 _ 45,252.03 338,442.29 311,557.71 52.1% 311,557.71 4450 TOTAL SALES 1,951,394.00 _ 37,598.73 1,339,510.83 - 611,883.17 68.6% 1 611,883.17 _ 4700 TOTAL REIMBURSEMENTS 4001- REVENUES - 25,000.00 2,658,394.00 1 - 49.50 82,900.26 121.31 1,714,350.93 24,878.69 944,043.07 0.5% 64.5% 0.00 24,878.69 0.00 0.00 0.00 - 944,043.07 EXPENDITURES _6001 6165 TOTAL SALARIES &- FRINGE BENEFIT 6200 TOTAL SUPPLIES, REPAIRS & MAIN - 6300 TOTAL CONSULTING 6306 TOTAL OTHER SERVICES & CHARGES 589,035.00 152,800.00 190,000.00 387,250.00 _ 44,217.71 _ 26,341.51 14,944]2 78,132.78 420,895.34 147,718.89 146,405.96 304,374.32 168,139.66 5,061.11 _ _ 43,594.04 82,875.68 71.5% _ 96.7% 77.1% - 78.6% - 51,973.70 - 25,730.89 - - 14,210.84 - 50,150.77 _ 6800 TOTAL COST OF SALES & INVENTORY 6900 TOTAL MISCELLANEOUS 6600 TOTAL DEBT SERVICE 6905 DEPRECATION TOTAL EXPENDITUR_ E ADJI 769,000.00 _16,400.00 18,300.00 210,000.on 2,332,785.00 45,997.09 31350.00 517.13 16,157.02 229,657.95 _ 727,449.46 13,096.22 4,137.02 129,256.17 1,893,333.38 41,550.54 3,303.78 14,162.98 80,743.83 439,451.62 94.6% 79.9% 22.6 %_ 61.6% 81.2% - 16,934.05 - 7,068.54 - - 1,034.25 _ •16,157.02 ._ _ NET INCOME (LOSS) _. 146,757.69) 178,982.45) Non income statement budget _ 7000 TOTAL CAPITAL OUTLAYS _ 6600 TOTAL DEBT SERVICE _ - _ - 103,000.00 78,300.00 181,300.00 _ 5,340.00 3,035.00 _ 234,997.95 158,618.69 66,205.53 - 224,824.42 _ •55,618.89 12,094.47 - - 43,524.42 - -- 154.0 °k 84.6% - -- 124.0% - _ - -� V� f� • • 0 City of Hutchinson Statement of Revenues, Ex enditures - Water Sewer Compost Rec clin Refuse _ 07/31/05 - Prior Prior - - " - -- Annual Current Year To - Budget Percent- Year Year To Percent Budget Month Date Remainin Used Bud et Date Used 406 WATER 4001 REVENUES 4250 TOTAL CHARGES FOR SERVICES_ - 20,000.00 1,650.00 13,200.00 33,200.00 - - 0.00 , 13,200.00 0.00 4450 TOTAL SALES - 1,572,000.00 156,220.58 988_,378.55 2,560,378.55 62.87% 1,255;000.00 906,806.64 72.26 _ 4700_ TOTAL REIMBURSEMENTS 0.00 M. 996.74 996.74 0.00 0.00 5,476.61 0.00 4001 REVENUES 1,592,000.00 159,955.08 1,002,575.29 - 589,424.71 62.98% 1,255000.00 925,483.25 73.74 6001 EXPENDITURES 6105 TOTAL SALARIES & FRINGE BENEFIT 292,948.00 26,512.69 215,299.75 77,648.25 73.49% _ 318,375.00 183,172.14 57.53% 6200 TOTAL SUPPLIES, REPAIRS & MAIN 101,735.0_0 12,315.53 60,795.03 40,939.97 59.76% 94,160.00 43,664.72 46.37% —6360—TOTAL CONSULTING 2,178,500.00 83,658.75 404,412.22 1,774,087.78 18.56% 467,900.00 30,475.86 5.51% 6306 TOTAL OTHER SERVICES & CHARGES 228,775.00 27,195.93 149,617.64 _ 79,157.36 65.40% 216,775.00 132,119.41 60.95% 6600 TOTAL DEBT SERVICE 14,745.00 - 1,035.93 8,28246 6,457.54 56.21% 16,705.00 6,065.61 36.31% 6700 TOTAL TRANSFERS OUT 60,000.00 0.00 0.00 _60,000.00 0.00% 57,000.00 0.00 0.00 °k -- - _ 10,400.00 _ 0.00 2,621.12 - 7,778.88 25.20% 24,900.00 1,419.43 - 5.70% 95_97% _6900 DEPRECATION 6905 DEPRECATION - _ 235000.00 _ 26,109.98 208,879.80 26,120.20 88.89% 220,000.00 211,138.67 6001 EXPENDITURES 3,122,103.00 176,828.81 1,049,913.02 2,072189.9 1,415,815.00 608,055.83 - NET INCOME (LOSS) -. _ - - 16,873.73 _ (47,337.73) - 317,427.42 - ;,;L Non income statement budget 7000 TOTAL CAPITAL OUTLAYS 14,864,000.00 407,282.50 1,572,517.48 - 2,268,000.00 _ 400.00 V 1 0 0 0 City of Hutchinson Statement of Revenues, Expenditures -Water Sewer Com ost Recycling_ Refuse Prior Prior -- _07/31/05 Annual Current Year To - Bud et Percent Year Year To Percent - -- Budget Month - Date Remaining Used Budget Date Used 407 WASTEWATER 4000 REVENUE & EXPENSES -- 4250 TOTAL CHARGE_ S FOR SERVICES _ 0.00 1,562.50 5,205.00 - 5,205.00 0.00% 4450 TOTAL SALES 2,890,000.00 253,744.09 1,982,365.28 907,634.72 68.59% 2,502,000.00 1,770,381.23 70.76% 4700 TOTAL REIMBURSEMENTS 2,000.00 0.00 901.03 1,098.97 0.00 1,359.00 4001 REVENUES 2,892,000.00 255,306.59 1,988,471.31 903,528.69 68.76% 2,502,000.00 1,774,065.23 70.91% 6001 EXPENDITURES 6105 TOTAL SALARIES & FRINGE BENEFIT _ 540,078.00 41,042.14 339,379.98 200,698.02 62.94% 459,902.00 302,100.88 65.69% 6200 TOTAL SUPPLIES, REPAIRS & MAIN 6300 TOTAL CONSULTING 149,000.00 325,000.00 20,570.45 56,999.46 155,301.59 205,614.76 - •6,301.59 119,385.24 104.23% 63.27 °h 181,750.00 349,000.OD 171,154.19 170,407.84 94.17% 48.83% 6306 TOTAL OTHER SERVICES & CHARGES GES 466,850.00 91,951.33 405,747.06 61,102.94 86.91% 444,040.00 356,747.22 80.34 ° /a 6600 TOTAL DEBT SERVICE 12,598.24 100,785.90 61,986.10 61.92% 209,243.00 120,112.49 57.40% _ 6700 TOTAL TRANSFERS OUT _162,772.00 60,000.00 0.00 215.63 59,784.37 0.36% 57,000.00 0.00 0.00% 6900 TOTAL MISCELLANEOUS - 6905 DEPRECATION - 6001 EXPENDITURE_ S _ 98,000.00 700,000.00 2,501,700.00 _ _ 29100 82,444.94 305,899.56 9,830.20 659,559.55 1,876,434.67 88,169.80 40,440.45 625,265.33 10.03% 94.22 °h 23,600.00 700,000.00 2,424,535.00 9,256.03 548,489.33 1,678,267.98 39.22% 78.36% 69.22% _ NET INCOME (LOSS) _ _ — - _ (50,592.97 ) 112,036.64 95,797.25 - Non income statement budget _ 7000 TOTAL CAPITAL OUTLAYS - 3,144,283.00 ---:7 .91 1 264,949.11 1,879,333.89 40.231 2,418 500.00 264,247.64 10.93 icl� MINUTES • HUTCHINSON PLANNING COMMISSION Tuesday, August 16, 2005 Hutchinson City Council Chambers 1. CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with the following members present: John Lofdahl, Jim Haugen, Mike Flaata, Farid Currimbhoy, Robert Hantge and Chairman Kirchoff. Absent: Lynn Otteson Also present: Julie Wischnack, AICP, Planning Director, Kent Exner, City Engineer and Bonnie Baumetz, Planning Coordinator 2. APPROVAL OF MINUTES a) Consideration of Minutes dated July 19, 2005 Mr. Haugen moved to approve the minutes of July 19, 2005 as submitted. Seconded by Mr. Hantge. The minutes were approved unanimously. 3. PUBLIC HEARINGS . a) CONSIDERATION OF A CONDITIONAL USE PERMIT TO ALLOW MORE THAN 1000 CUBIC YARDS OF FILL IN THE FLOOD PLAIN LOCATED AT 225 HURON STREET S.E. Chairman Kirchoff opened the hearing at 5:34 p.m. with the reading of publication # 7371 as published in the Hutchinson Leader on August 4, 2005. Ms. Wischnack explained the request for fill in the 100 year flood plain. She commented on the requirement for a Conditional Use Permit to place more than 1000 cu. yards of fill in the area. She stated the property owner began filling the property and calculated the amount of fill needed would be approximately 1400 cu. yards. She explained the anticipated building would be placed at 1040.5 feet like the building to the North or the Salt Man building. She stated there is parkland around the lot and commented on the following staff recommendations: 1. The site should be leveled and graded prior to December 1, 2005. 2. The site should be temporarily seeded to deal with weed issues and erosion in the spring. 3. No more than 200 additional cubic yards can be added to the site, but in no case should the elevation of the site be raised beyond 1040.5 to ensure, the elevations of the neighboring • building (to the north) is not impacted. 6 CC-J9 Minutes Planning Commission — August 16, 2005 Page 2 • Mr. Lickfelt, property owner, explained if more yardage is needed 200 cubic yards will be sufficient. Discussion followed on the drainage from the property. Mr. Lickfelt explained the elevation average will be at 1040.5 when graded. Ms. Wischnack stated an elevation certification will be required to check the finished elevation. She reported the City gets a copy for the files and the certification must be in before a Certificate of Occupancy is granted. Mr. Hantge made a motion to close the hearing. Seconded by Mr. Currimbhoy the hearing closed at 5:43 p.m. Mr. Hantge made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Flaata. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held August 23, 2005 in the Council Chambers at 5:30 p.m. 4. NEW BUSINESS a) CONSIDERATION OF A LOT SPLIT (.67 ACRES) REQUESTED BY • HUTCHINSON COOP LOCATED AT 1060 5T" AVE. S.E Ms. Wischnack commented on the request which is confusing because of the Railroad tracks. She explained the property lines and the possibility of a road through the Co -op property to the Stritesky property. She commented on the following staff recommendations: 1. The parcel that would be split, must be tax combined with the parcel owned by Hutchinson Iron and Metal after the transfer occurs. 2. The property owners are responsible for recording of all documents regarding the transfer. 3. If for some reason, the property is not transferred to the adjoining property owner, the parcel would be considered unbuildable. She suggested possible language to ensure the lot split parcel is combined with one of the larger parcels as it is an unbuildable parcel. Discussion followed on the building that is to be moved by Hutchinson Iron and Metal to the parcel. Ms. Wischnack explained moving the building will require a Conditional Use Permit. She stated Mr. Freeland has submitted an application which is incomplete at this time. • Mr. Lofdahl made a motion to recommend approval of the request with staff recommendations. Seconded by Mr. Currimbhoy. The motion 5G69 Minutes Planning Commission — August 16, 2005 Page 3 • carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held August 23, 2005 in the Council Chambers at 5:30 p.m. b) CONSIDERATION OF EXTENDING CONDITIONAL USE PERMIT LOCATED AT 465 HIGH ST. N.E. REQUESTED BY MARVIN WILLHITE TO JULY 30, 2006 Ms. Baumetz commented on the request noting the property owner will not have the building moved before his Conditional Use Permit has expired. She stated the request remains the same as previously granted. Mr. Willhite is asking for an extension to July 30, 2006. Mr. Hantge made a motion to recommend approval of the request to July 30, 2006, with staff recommendations. Seconded by Mr. Haugen. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held August 23, 2005 in the Council Chambers at 5:30 p.m. c) CONSIDERATION OF FINAL PLAT TO BE KNOWN AS CORNERSTONE COMMONS SUBMITTED BY CHRISTIAN OCHSENDORF Ms. Wischnack commented on the final plat and stated the property • owner is requesting a slight change to the development regarding the parking request of City Council for a franchise agreement to use two parking spaces in the public parking lot across the alley for the trash receptacle. She reported they would place handicapped parking behind the business to replace the handicapped stall in the public parking lot. Discussion followed on the handicapped parking behind the building or on 1s` Ave. Ms. Wischnack suggested adding a condition for handicapped parking on the street. She commented on the reasons for the franchise agreement which would be for the steps in the front of the building that protrude onto the sidewalk, the planter boxes will encroach onto the public right of way and the trash receptacles in the public parking lot. She stated staff would also recommend the developer stripe 1" Ave. Miles Seppelt, EDA Director, asked the number of handicapped spaces. He suggested not increasing parking in the rear. Mr. Hantge suggested asking a handicapped person where to place the parking. Mr. Flaata commented on the placement of the handicapped parking in the rear of the building. He is concerned with the high traffic possibility in the alley. He asked to clarify one or two spaces. Ms. Wischnack stated one handicapped space for the one to be removed by the garbage area. Mr. Flaata stated he does not like the idea of the trash bin so close to the Chiropractic office. Ms. Wischnack recommend the developer include the trash area on the site plan. Discussion followed on the possibility of • placing the trash near the transformer north from the requested area Minutes Planning Commission — August 16, 2005 Page 4 Mr. Flaata made a motion to recommend approval of the request with staff recommendations adding "Garbage dumpster should be located next to the transformer across the alley pending City Council approval of the franchise agreement; A second handicapped parking stall should be located on 15' Ave and Stripping of the parking on 16` Ave. will be the responsibility of the developer." Seconded by Mr. Lofdahl. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held August 23, 2005 in the Council Chambers at 5:30 p.m. d) CONSIDERATION OF THE PROPOSED MODIFICATION TO THE DEVELOPMENT PROGRAM FOR DEVELOPMENT DISTRICT NO. 4 AND THE PROPOSED ESTABLISHMENT OF TIF DISTRICT NO. 4 -14 Mr. Seppelt, EDA Director, explained this is one of the steps to setting up a TIF District. He stated the Planning Commission must approve of the plan which is the development must be consistent with the over all plan of the City. Ms. Wischnack stated there are excerpts of the Downtown Plan in the packet. Mr. Hantge asked an explanation of the process. He asked if it is from the HCDC Board. Mr. Seppelt stated the City is setting up a TIF District and the TIF Plan must go to the School District and County as well as the • City. Ms. Wischnack explained the Planning Commission must verify this is in compliance with the City Comprehensive Plan. Mr. Seppelt stated this process is to comply with the Law. The Resolution does not go to the EDA. They also review the TIF Plan. This is a Planning Commission finding only. EDA has their own requirements to approve. This is only one part of the process. Mr. Haugen made a motion to recommend approval of the resolution. Seconded by Mr. Flaata. Discussion followed. Mr. Hantge stated he is uncomfortable with the change in format from the State Theater TIF District. Staff will research the past TIF process to determine if this is a change. The motion carried unanimously. Mr. Seppelt stated the public hearing will be held by the City Council on August 23, 2005. 5. OLD BUSINESS A. DISCUSSION OF LANGUAGE TO REGULATE TUBE TRUSS TYPE GARAGES /SHEDS IN THE CITY OF HUTCHINSON Ms. Wischnack explained the staff discussion and the struggle of Conditional Use Permit review. There will be a definition of Light Frame Construction. She commented on the criteria review as follows: • 5t,\C1 r- I L Minutes Planning Commission —August 16, 2005 Page 5 1. Consideration of neiahbc 2. Is the structure entirely visible from the street on which the propert located? 3. Is the building be used only for the purposes of storage? 4. Are there factors that would be impacted that would be considered She commented on the zoning districts the buildings would be permitted in and if they would be for storage only. Discussion followed regarding sheds under 120 sq.ft. Ms. Wischnack stated she will attempt to rewrite the proposed ordinance to include the zoning districts and the small sheds. 6. COMMUNICATION FROM STAFF Ms. Wischnack commented on a request from Southwest MN Foundation for a special meeting. She stated the size and architecture of the building approved in the Conditional Use Permit is changing. She stated the Planning Commission must review the changes and amend the Conditional Use Permit. Possible dates for the special meeting will be September 6`n or 8`n . The consensus of the Planning Commission would be for a September 8 t Special meeting. Ms. Wischnack updated the Commission on the Township review of the Orderly Annexations. Ms. Wischnack reminded the Planning Commission of the City Request Partner program through the web for citizen complaints and questions. Mr. Hantge asked staff to check other cities regarding per diems for Planning Commission members. Ms. Wischnack reminded the Commissioners of the Annual Planning Conference in Alexandria to be held September 28 — 30. Let Bonnie know by Wednesday, August 24`n if you a planning to attend. 7. ADJOURNMENT There being no further business the meeting adjourned at 6:55 p.m. • . MINUTES HUTCHINSON PLANNING COMMISSION SPECIAL MEETING Thursday, September 8, 2005 Hutchinson City Council Chambers CALL TO ORDER 5:30 P.M. The meeting was called to order by Chairman Dean Kirchoff at 5:30 p.m. with the following members present: Jim Haugen, Lynn Otteson, Mike Flaata, Farid Currimbhoy, Robert Hantge and Chairman Kirchoff. Absent: John Lofdahl Also present: Julie Wischnack, AICP, Planning Director, Marc Sebora, City Attorney, Kent Exner, City Engineer and Bonnie Baumetz, Planning Coordinator 2. PUBLIC HEARINGS a) CONSIDERATION OF AMENDED CONDITIONAL USE PERMIT REQUESTED BY SOUTHWEST MN FOUNDATION FOR CHANGE IN BUILDING DESIGN AND PLACEMENT ON LOT LOCATED AT 15 — 3RD AVE NW • Chairman Kirchoff opened the hearing at 5:30 p.m. with the reading of publication #7373 as published in the Hutchinson Leader on August 25, 2005. Sherry Ristau, Southwest MN Foundation, thanked the Commissioners for allowing a special meeting and explained the importance of the timing to begin the project. She stated there is a new design for the building which will allow larger setbacks from the highway. Lee Tollefson, architect for the project, gave a power point presentation. He explained the building placement will be further south and west. He stated the view shed will be saved. The parking remains the same as the previous plan. There is a reduced building size and the architecture has changed. He stated they will change the location of the mechanical equipment and screen with a louvered fence. He commented on the landscaping. Ms. Wischnack commented on the staff report and stated Mr. Tollefson covered the issues in the staff report. She explained to change the garage maneuvering would prompt moving the trash enclosure area. Mr. Exner commented on the options to the garage maneuvering concerns. He explained moving the trash enclosure and switching the garage door to the proposed storage area would aid the maneuvering • pattern. Mr. Tollefson stated they will work with City Staff on this item. �C�J9 Minutes Planning Commission — September 8, 2005 Paget Mr. Tollefson stated the trash enclosure will be of brick. Ms. Wischnack commented on the staff recommendations stating items 1 -3 have been addressed. She explained the landscaping plan would not be required in its entirety until September of 2007 however some temporary turf control for erosion should be established. She stated the developers should work with the City Engineer regarding the maneuvering space in the garage area. She would also recommended monument signage not pole sign. Ms. Ristau stated they will be placing a monument sign at the corner of Hwys 7 and 15 and signage on the building. Mr. Tollefson stated the sign will have a brick base not a pole. Ms. Wischnack stated MNDOT should review placement of signage in the corner. Mr. Currimbhoy inquired about the timeline for the project. Ms. Ristau stated the project would take 8 to 9 months to complete and they would like to begin in October. Discussion followed on the change in design. Mr. Flaata stated the building fits into the area. Mr. Hantge made a motion to close the hearing. Seconded by Ms. Otteson the hearing closed at 5:55 p.m. Mr. Haugen made a motion to recommend approval of the request with staff recommendations as • follows: Work with the City Engineer to revise maneuvering space in garage area. The conditional use permit should state that the landscaping plan, in its entirety, will not be completed until September of 2007. Provide temporary turf establishment for erosion control in the interim until 2007 and; The monument sign must meet sight criteria at the corner of the intersection. A pole sign will not be permitted. Seconded by Mr. Hantge, discussion followed to coordinate the landscaping with MNDOT work. Paving will be required before a Certificate of Occupancy is granted. Mr. Tollefson commented on the plans for erosion control. The motion carried unanimously. Ms. Wischnack stated this item will be placed on the City Council consent agenda at their meeting held September 13, 2005 in the Council Chambers at 5:30 p.m. ADJOURNMENT There being no further the meeting adjourned at 6:10 p.m. 0 c J ��J� • RESOLUTION NO. 12821 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Compost Bags 29,415 Biodegradable bags as can Refuse Yes Jesco Industrial Supplies liners Power Screener rental $34,877 Composting screening Compost Yes Theco Inc. •The following items were authorized due to an emergency need: ITEM I COST I PURPOSE I DEPT. I BUDGET I VENDOR Date Approved: Motion Made By: Seconded By: Resolution submitted for Council action by: • C� Ordinance No. 05 -0413 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING THE COFFEE COMPANY THE RIGHT TO PROVIDE A SIDEWALK CAFE OVER AND ABOVE CERTAIN PROPERTY LOCATED IN PUBLIC RIGHT OF WAY ON 18 MAIN STREET THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants the Coffee Company, hereafter referred to as Grantee, a franchise to operate and maintain a Sidewalk Cafd for the purpose of food sales as described in Exhibit A, on certain property owned by the City of Hutchinson, described as follows: The right of way adjacent to the South 4 feet of Lot 2 and the North 1/3 of Lot 3, South half of the City of Hutchinson. Section 2. The franchise is granted for a term of 5 of the franchise. Grantoe sllliale a wratteii acceptannce uftt the date of the Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise. Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 6. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Section 7. In the event that the Coffee Company should cease to exist or should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 8. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by the Coffee Company. Adopted by the City Council, this 27`s day of September, 2005. • Attest: City Administrator Published in the Hutchinson Leader on First Reading: September 13, 2005 Mayor Second Reading: September 27, 2005 Allowance for 3 tables aqjacent to the portion of the building the Coffee Company leases. One ofthe tables Would be located next to the fi•ont of' what is currently the Realty Plus space, No doorways may be blocked. Additionally the sidewalk area as be free of obstructions to facilitate pedestrian passage. Ordinance No. 05 -0414 Publication No. •AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING CORNERSTONE COMMONS THE RIGHT TO PLACE STEPS AND A FLOWER PLANTER OVER AND ABOVE CERTAIN PROPERTY LOCATED ON PUBLIC PROPERTY AT 104 MAIN STREET NORTH THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants to Cornerstone Commons, hereafter referred to as Grantee, a franchise to place and maintain steps a flower planter at 104 Main Street North, for the purpose of entry into the building and decorating the front entry area on certain property owned by the City of Hutchinson. Section 2. The franchise is granted for a term of up to 20 11 - 11 franchise. Giaittee 41j 1I file.a wcitteu acceptance ardu h nG3tise °? on the date of the acceptance of the Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise. •Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 6. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Section 7. In the event that Cornerstone Commons should cease to exist or should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 8. The City may at the point of expiration of this franchise or for public purposes request that the encroachments be removed from the rights of way at the Grantees expense. Section 9. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Cornerstone Commons. Adopted by the City Council, this 27h day of September, 2005. Mayor Attest: • City Administrator Published in the Hutchinson Leader on First Reading: September 13, 2005 Second Reading: September 27, 2005 5C��3 Ordinance No. 05 -0415 Publication No. AN ORDINANCE OF THE CITY OF HUfCHINSON, MINNESOTA, GRANTING OUTDOOR MOTION THE RIGHT TO PLACE A BICYCLE RACK AND SALES TENT (DURING SEASONAL SALES) OVER AND ABOVE CERTAIN PROPERTY LOCATED ON PUBLIC PROPERTY LOCATED AT 141 MAIN STREET SOUTH THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants to Outdoor Motion, hereafter referred to as Grantee, a franchise to place and maintain a bicycle rack and sales tent for seasonal sales at 141 Main Street South, on certain property owned by the City of Hutchinson. Section 2. The franchise is granted for a term of j lone)— year(s) commencing on the date of the :e of the franchise,' a Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise. Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 6. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Section 7. In the event Outdoor Motion should cease to exist or should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 8. There must be no less than a 36 inch wide open space on the sidewalk for pedestrian movement. Section 9. The bicycle rack must be constructed of a rust free material. Section 10. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Outdoor Motion. Adopted by the City Council, this 27b day of September, 2005. Mayor Attest: 0 City Administrator Published in the Hutchinson Leader on First Reading: September 13, 2005 Second Reading: September 27, 2005 50 >)H • \J Ordinance No. 05 -0416 Publication No. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING SONORA'S MEXICAN RESTAURANT THE RIGHT TO PROVIDE A SIDEWALK CAFE OVER AND ABOVE CERTAIN PROPERTY LOCATED IN PUBLIC RIGHT OF WAY ON 2ND AVENUE. THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants to Sonora's Mexican Restaurant, hereafter referred to as Grantee, a franchise to operate and maintain a Sidewalk Cafe as described in the legal description and in Exhibit A, for the purpose of food sales on certain property owned by the City of Hutchinson, described as follows: The right of way abutting the south 2/3 of Lot 5, South Half of the City of Hutchinson Section 2. The of the for a term of 5 the date of the Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise. Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 6. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Section 7. In the event that Sonora's Mexican Restaurant should cease to exist or should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 8. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Sonora's Mexican Restaurant. Adopted by the City Council, this day of 2005. Mayor Attest: City Administrator Published in the Hutchinson Leader on First Reading: Sentember 13.2005 Second Reading: Sentember 27, 2005 G, Fxhihit A One line of tables, not more than 7 feet frorn the buil&-ig along 2'0 Avenue into the s,idewalk area. "llie length of the caf6 would be any area along the building wall, which is leased by the restaurant Ordinance No. 05 -0417 Publication No. .AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, GRANTING CORNERSTONE COMMONS THE RIGHT TO PLACE A TRASH RECEPTACLE OVER AND ABOVE CERTAIN PROPERTY LOCATED ON PUBLIC PROPERTY AT 115 FRANKLIN STREET NW (PARKING LOT) THE CITY OF HUTCHINSON ORDAINS: Section 1. The City of Hutchinson, in the County of McLeod, State of Minnesota, hereafter referred to as Grantor, hereby grants to Cornerstone Commons, hereafter referred to as Grantee, a franchise to place and maintain a trash enclosure at 115 Franklin Street NW (a city owned parking lot), for the purpose of constructing a trash enclosure on certain property owned by the City of Hutchinson. Section 2. The franchise is granted for a term of up to one franchise. Grantee 5 11 ft 4 titeri acceptahce of the firatiehise w on the date of the acceptance of the Section 3. Grantor reserves the right to enforce reasonable regulations concerning construction, operation and maintenance of facilities located along, over and under the public premises before mentioned and the placement of such facilities. Section 4. Grantee shall indemnify and defend Grantor, its boards, commissions, officers, agents and employees, in any and all other public agencies, and their members, officers, agents and employees, against any and all liabilities for injury to or death of any person or any damage to any property caused by Grantee, its officers, agents or employees in the construction, operation or maintenance of its property, or arising out of the exercise of any right or privilege under the franchise. •Section 5. At all times during the term of the franchise, Grantee will, at its own expense, maintain in force general comprehensive liability insurance, with an insurance company approved by the City of Hutchinson, with limits approved by the policies being for the protection of Grantor and its officers, agents and employees, against liability for loss or damage for bodily injury, death or property damage occasioned by the activities of the Grantee under the franchise. Section 6. Grantee shall not have the right to assign the franchise otherwise transfer it in any manner whatsoever or sell, lease, license, mortgage, or permit others to use transfer in any manner whatsoever any interest in all or any part of its facilities that are installed or operated under this grant, except on prior written approval by ordinance of the City Council of the City of Hutchinson. Section 7. In the event that Cornerstone Commons should cease to exist or should fail to use the franchise for one calendar year, this franchise shall be deemed null and void and shall revert to the City of Hutchinson without any action on the part of the City of Hutchinson whatsoever. Section 8. The City may at the point of expiration of this franchise or for public purposes request that the encroachments be removed from the rights of way at the Grantees expense. Section 9. This ordinance shall take effect from and after passage and publication, subject to the provision above requiring written acceptance by Cornerstone Commons. Adopted by the City Council, this 27th day of September, 2005. Mayor Attest: . City Administrator Published in the Hutchinson Leader on First Reading:_SSe tember 13, 2005 Second Reading: September 27, 2005 5tb�(e RESOLUTION NO. 12819 RESOLUTION APPROVING A REQUEST BY HUTCHINSON IRON AND METAL TO MOVE A 30'X 130' RAILROAD LOCOMOTIVE SHED TO 1130 — 5TH AVE S.E. • BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Jay Freedland, property owner, is requesting a Conditional Use Permit to move a 30' x 130' railroad locomotive shed to the Hutch Iron and Metal site in the area of the previous lot split from the Hutchinson Coop. The building will be used as a storage building for the iron and metal business. There have been previous Conditional Use Permits granted on this site. Legal Description: That part of Lot 14 of the Auditors Plat of the West Half of Section 5, Township 116 North, Range 29 West, described as follows: Commencing at the intersection of the northerly line of the former Railroad right of way and the east line of said West half of Section 5; thence northerly, along said east line a distance of 410.42 feet to the center line of Arch street; thence northwesterly, deflecting to the left 64 degrees 15 minutes 37 seconds, along said center line, a distance of 379.20 feet; thence westerly 273.65 feet along aid centerline, along a tangential curve concave to the south, having a radius of 645.97 feet and a central angle of 24 degrees 16 minutes 20 seconds; thence westerly, tangent to said curve, a distance of 26.11 feet to the center line of the • railroad spur line; thence southerly and southeasterly, along said center line to the intersection with a line parallel with said east line of the West Half of Section 5 and distant 465.75 feet west of, as measured perpendicular to, said east line of the West Half of Section 5 and the point of beginning of the land to be described; thence continuing southeasterly, along said center line of the railroad spur line, to the intersection with said northerly line of the former Railroad right of way; thence westerly, along said northerly line of the former Railroad right of way 350.06 feet to the intersection with a line parallel with said east line of the West Half of Section 5 as measured from the point of beginning; thence northerly, along said parallel line 195.81 feet to the point of beginning 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan, if the conditions, as outlined below are met. CONCLUSION The City Council hereby approves the conditional use permit with the following conditions: • 1. Verify property line prior to placement of the building. footings /foundation for the new building. 2. Provide footing details to obtain a foundation permit. 3. The parcel must be owned by Jay Freedland and the lot split recorded with the County before the building will be allowed to be placed on the property. 4. The route indicated as Route 1 on the applicant's submission is the �route ` Resolution No. 12819 Hutchinson Iron and Metal September 27, 2005 Page 2 5. 6. 7 El 9. 10. staff is recommending. This requires written permission from the property owner. Tax combine the lots at McLeod County. Screening must be provided and will be added to the assessment if the City builds the road to the west. If for some reason, the City does not complete the road improvement, a minimum of 10 trees, 2 inches in diameter for deciduous and 6 feet in height for coniferous shall be planted no later than September 30, 2007. ( The City may consider an extension in the future.) The entire building must be removed and the site cleaned after removal of the structure from the Adams Street area. Any hazardous chemicals, batteries, etc. must be removed from the building and appropriately disposed of prior to building removal. The rails must remain up to 20 feet from the edge of the pavement. The Building department must inspect the site after the removal of the building to ensure compliance. Adopted by the City Council this 27th day of September, 2005. ATTEST: • Gary D. Plotz City Administrator • Steven W. Cook Mayor JCc� 1 C • DATE: September 20, 2005 TO: FROM: SUBJECT: Hutchinson City Council Hutchinson Planning Commission Hutchinson City Center MEMORANDUM 111 Hassan Street SE Hutchinson, MN 55350.2522 320 - 587.515 VFax 320 - 234.4240 CONSIDERATION OF CONDITIONAL USE PERMIT REQUESTED BY HUTCHINSON IRON AND METAL TO MOVE A 30'X 130' RAILROAD LOCOMOTIVE SHED TO 1130 -5r" AVE S.E. Pursuant to Section 154.170 of the Municipal Code, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a conditional use permit. HISTORY Jay Freedland, property owner, is requesting a Conditional Use Permit to move a 30'x 130' railroad locomotive shed to the Hutch Iron and Metal site in the area of the previous lot split from the Hutchinson Coop. The building will be used as a storage building for the iron and metal business. There have been previous Conditional Use Permits granted on this site. FINDINGS OF FACT 1. The required application and fee was submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on September 8, 2005. 3. There were no neighboring property owners present at the public hearing objecting to the request. 4. Any parking or access drives to the building must be paved. &COMMENDATION The Planning Commission unanimously voted to recommend approval of the conditional use permit with the following conditions: 1. Verify property line prior to placement of the building. footings /foundation for the new building. 2. Provide footing details to obtain a foundation permit. 3. The parcel must be owned by Jay Freedland and the lot split recorded with the County before the building will be allowed to be placed on the property. 4. The route indicated as Route 1 on the applicant's submission is the route staff is recommending. This requires written permission from the property owner. 5. Tax combine the lots at McLeod County. 6. Screening must be provided and will be added to the assessment if the City builds the road to the west. If for some reason, the City does not complete the road improvement, a minimum of 10 trees, 2 inches in diameter for deciduous and 6 feet in height for coniferous shall be planted no later than September 30, 2007. (The City may consider an extension in the future.) 7. The entire building must be removed and the site cleaned after removal of the structure from the Adams Street area. 8. Any hazardous chemicals, batteries, etc. must be removed from the building and appropriately disposed of prior to building removal. 9. The rails must remain up to 20 feet from the edge of the pavement. 10. The Building department must inspect the site after the removal of the building to ensure compliance. Respectfully submitted, • - Dean Kirchoff, Chairman Hutchinson Planning Commission Cc: Say Freedland, Hutchinson Iron and Metal, 1130 — 5'" Ave SE , Hutchinson Coop, 1060- 5'° Ave. SE, Arty. Dan Prochnow, 126 Franklin St. Ste. 100 Printed on recycled paper - ) DIRECTORS REPORT - PLANNING DEPARTMENT • To: Hutchinson Planning Commission (Persons in attendance at Planning Staff Meeting (in bold) From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Erin Eberdt, Jean Ward, John Rodeberg, P.E., Kent Exner, John Webster, Michael Kumm, John Olson, Lenny Rutledge, Kyle Dimler, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: September 1, 2005 — Meeting Date: September 20, 2005 Applicant: Jay Freedland, Hutchinson Iron and Metal, applicant CONDITIONAL USE PERMIT Brief Description: Jay Freedland, property owner, is requesting a Conditional Use Permit to move a 30' x 130' railroad locomotive shed to the Hutch Iron and Metal site in the area of the previous lot split from the Hutchinson Coop. The building will be used as a storage building for the iron and metal business. There have been previous Conditional Use Permits granted on this site. • GENERAL INFORMATION Existing Zoning: I -2 (Heavy Indutry) Property Location: 1130 — 5th Ave SE Lot Size: .67 Acres split from the Hutchinson Coop property in August. • Existing Land Use: Vacant Adjacent Land Use And Zoning: Hutchinson Cooperative is located to the West and is I -2 District. The property to the south is not in City limits and would be zoned Agricultural. Comprehensive Land Use Plan: Industrial Zoning History: There have been Conditional Use Permits granted to the Hutchinson Iron and Metal property in the past. The lot split was approved by the City Council on August 23, 2005. Applicable Regulations: Section 154.068, Hutchinson Municipal Code -5(G)' Conditional Use Permit Hutchinson Iron and Metal Planning Commission— September 20, 2005 Page 2 SPECIAL INFORMATION Transportation: 5"' Ave S.E. Parking: Any parking or access drives to the building must be paved. Analysis- Staff would agree the building must be relocated and this site does meet the approval of staff if the lot split has been recorded and the property is owned by MT—Freeffland with the following recommendations: Verify property line prior to placement of the building. footings/foundation for the new building. Provide footing details to obtain a foundation permit.. Conditional Use Permit Hutchinson Iron and Metal Planning Commission— September 20, 2005 • Page 3 3. The parcel must be owned by Hutchinson Iron and Metal and the lot split recorded with the County before the building will be allowed to be placed on the property. 4. The route indicated as Route 1 on the applicant's submission is the route staff is recommending. This requires written permission from the property owner. 5. Tax combine the lots at McLeod County. 6. Screening must be provided and will be added to the assessment if the City builds the road to the west. If for some reason, the City does not complete the road improvement, a minimum of 10 trees, 2 inches in diameter for deciduous and 6 feet in height for coniferous shall be planted no later than September 30, 2007. 7. The entire building must be removed and the site cleaned after removal of the structure from the Adams Street area. 8. Any hazardous chemicals, batteries, etc. must be removed from the building and appropriately disposed of prior 9. The rails must remain up to 20 feet from the edge of the pavement. 10. The Building department must inspect the site after the removal of the building to ensure compliance. • Cc: Jay Freedland, Hutchinson Iron and Metal, 1130 — 5h Ave SE Hutchinson Coop, 1060- 5's Ave. SE Any. Dan Prochnow, 126 Franklin St. Ste. !00 0 5(c) • 'mss N 1/4 corner IFICATE OF SURVEY FOR HUTCHINSON IRON ETAL, INC. of Sections X plat of the West Half of Section 5, st, described as follows: the northerly line of the former line of sold West Halt of Section 5: ine, a distance of 410.42 feet to the northwesterly, deflecting to the left s, along sold center line, a distance 73.65 feat along sold centerline, �o the south, having a radius of f 24 degrees 16 minutes 20 to sold curve, a distance of 26.11 ood spur line; thence southerly and ne to the Intersection with a line West Half of Section 5 and distant 1 perpendicular 10, sold east line of to point of beginning of the land to outheasterly, along sold center line of reaction with said northerly line of the tee westerly, along said northerly line oy 350.06 feet to the intersection with of the West Halt of Section 5 as ming; thence northerly, along said solnl of beginning. - -FIFTH AVENUE SE load) QLAz+-a -z4• — (� L -2T (dn. 43.8i I R�OFD 4 JvC 2 2 ?SSS o/ ofPo2 a �n —' --- r_--- -- - --' 1 � •b/ e aaa /aeao� \ (ae`a� AUDITOR'S PLAT OF She. \ y `\ ``� O 50 100 200 e \ P� 9 So Jja �°6 `S g `..s� LOT 14 a° sst 3� Y� S tla WEST HALF OF SECTION 51 T,1 16 Nei R.29 W. 485.75 �---- _ e eo' 00* AREA % ` y Q 0.67 Acres a Norrhaly One o' termer Rawood R/W A- r49'42• R- 572.86 L -78.28 350.06 -- -- — =eNn Ilna of Ini —NW I19 of -- _— — Sectbn d. T.1 I6 N.. P29 W. -- ) CentaNim of former Railroad R/W- FORMER RAILROAD RIGHT OF WAY 1 15.77 Cole in I� q�%y\ \ • Denotes Iron monument found s y O Denotes Mon monument set o S o < 1 hereby aortlly Ina' this Sar.vey. Plan or Report was prep and by M or under MY direct N Supervision and the' 1 am o duly "Cooled lV t-o Land Surveyor under the low of the $tate 01 am Minnesota. a -s I WNW J f y RausCh p IDale: Lto. Na. .IT7',yPir I I j E 1/4 corner of Section 5 S 1/4 corner of Section 5 LIGHT POLE SHED❑ F SECTION N IZ 3ED ROW C 5, T 11F rim SOUTH LINE OF THE NW 1/4 OF QQ SECTION 5, T.116 N., R.29 W. - - -- - 1060 R.29 W. V1 J • Namascal Namasco 13000 Sherburne Avenue • multi metal dWbution Becker, MN 55308 Telephone: (763) 261 -5060 Facsimile: (763) 261 -5030 Toll Free: (877) 261 -5060 S �everiv 41 ow/0 ss _(?Ie r� RECEIVED AUG 18 2005 City of Hutchinson pept of P. 2. & B. e2�:4 5(C) l MA V- I -�- CWY\ I-N I I V- rv-A� v I'N e MITT ;%- - ll WO Mg�1` xfttE U �r I W7 » q ° *€�a a im, s F ;h Air- iCNiz # S L r 4 ItA .a R L4`p;l t.s a3 Jv- ell f• s e MITT ;%- - ll WO Mg�1` xfttE U �r I W7 » q ° *€�a a im, s F ;h Air- iCNiz # S L r 4 ItA .a R L4`p;l t.s a3 Jv- ell 0 RESOLUTION NO 12820 VARIANCE REQUESTED BY ROGER KABLE, 1212 LEWIS AVE SW, TO REDUCE SHORELAND SETBACK FROM 50 FEET TO 41 FEET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MN: FINDINGS 1. Roger Kahle, property owner, is requesting a variance to reduce the shoreland setback from 50 feet to approximately 41 feet for the construction of an addition and deck onto existing home. He states his hardship as the unusually shaped lot with no other option for an addition. Legal Description: Lot 18, Block 1, Stoney Point Addition, according to the recorded plat thereof. Except that part of said Lot 18 lying north of a line beginning at the easterly end of the lot line between said Lot 18 and Lot 19 of said Block 1; thence North 73 degrees 14 minutes 10 seconds West to the easterly shore line of Otter Lake and said line there terminating. The lot line between said lots 18 and 19 is assumed to have a bearing of North 68 degrees 39 minutes 43 seconds West. 2. The City Council has considered the recommendation of the Planning Commission and the effect of the proposed use on the health, safety, and welfare of the occupants of the surrounding lands, existing and • anticipated traffic conditions, and the effect on values of properties in the surrounding area and the effect of the use on the Comprehensive Plan. 3. The Council has determined that the proposed use is in harmony with the general purpose and intent of the Zoning Ordinance and the Comprehensive Plan. CONCLUSION • The City Council hereby approves the variance based on the hardship of irregular shaped lakeshore lot and the fact the addition and deck area are not located closer than the existing deck area, but approves the variance with the following conditions: 1. The site plan submitted on 8/4/05 must be followed. Major changes or expansions from what is presented in this drawing would require further review by the commission. 2. Any utility lines would be relocated at the property owner's expense. 3. The addition must be at least 8 feet from the side property line. Adopted by the City Council this 27`s day of September ,2005. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor C • DATE: September 20, 2005 TO: Hutchinson City Council MEMORANDUM FROM: Hutchinson Planning Commission Hutchinson City Center 111 Hassan Stmet SE Hutchinson, MN 55350.2522 320 - 587- 5151/Fax 320 - 2344240 SUBJECT: CONSIDERATION OF A VARIANCE SUBMITED BY ROGER KABLE, PROPERTY OWNER TO REDUCE SETBACK FROM SHORELINE FROM 50 FEET TO 41 FEET FOR CONSTRUCTION OF HOUSE ADDITION Pursuant to Section 154.056, Hutchinson Municipal Code, the Hutchinson Planning Commission is hereby submitting its findings of fact and recommendation with respect to the aforementioned request for a variance. HISTORY Roger Kable, property owner, is requesting a variance to reduce the shoreland setback from 50 feet to approximately 41 feet for the construction of an addition and deck onto existing home. He states his hardship as the unusually shaped lot with no other option for an addition. FINDINGS OF FACT 01. The required application and fee was submitted. 2. Notices were mailed to the surrounding property owners as well as published in the Hutchinson Leader on September 9, 2005. 3. There were no neighboring property owners present at the public hearing objecting to the request. RECOMMENDATION The Planning Commission unanimously voted to recommend approval of the Variance with the hardship based on the irregular shaped lakeshore lot and the fact the addition and deck area are not located closer than the existing deck area with the following conditions: 1. The site plan submitted on 8/4/05 must be followed. Major changes or expansions from what is presented in this drawing would require further review by the commission. 2. Any utility lines would be relocated at the property owner's expense. 3. The addition must be at least 8 feet from the side property line. • cc: Roger Kable, 1212 Lewis Ave SW Rob Collette, DNR Hydrologist Respectfully submitted, Dean Kirchoff, Chairman Hutchinson Planning Commission Printed on receded paper - l 6C)'l DIRECTOR'S REPORT • To: Hutchinson Planning Commission (Persons in attendance at Planning Staff Meeting (in bold) From: Brad Emans, Dolf Moon, Dave Hunstad, Miles Seppelt, Erin Eberdt, Jean Ward, John Rodeberg, P.E., Kent Exner, John Webster, Michael Kumm, John Olson, Lenny Rutledge, Kyle Dimler, Mark Schnobrich, Marc Sebora, Gary Plotz, Ken Merrill, Jim Popp, Dan Hatten, Dick Nagy, Julie Wischnack, AICP, and Bonnie Baumetz Date: September 1 , 2005 — Meeting Date: September 20, 2005 Re: Roger Kahle, property owner VARIANCE Brief Description: Roger Kahle, property owner, is requesting a variance to reduce the shoreland setback from 50 feet to approximately 41 feet for the construction of an addition and deck onto existing home. He states his hardship as the unusually shaped lot with no other option for an addition. • GENERAL INFORMATION Existing Zoning: RI (Single Family Residential) Property Location: 1212 Lewis Ave. SW Lot Size: .4 acres Existing Land Use: Single Family Residential Adjacent Land Use And Zoning: Single Family and Lakeshore Comprehensive Land Use Plan: Traditional Residential Neighborhood Zoning History: NA Applicable Regulations: Section 152.056, City Code SPECIAL INFORMATION • Transportation: Lewis Ave SW Parking: N/A Analysis and `C)Q- Variance Roger Viable - 1212 Lewis Ave. S.W. Planning Commission— September 211, 2005 Paoe'7 Recommendation: Planning Staff' would recommend approval of the request based on the hardship of irregular shaped lakeshore lot and the fact the addition and deck area are not located closer than the existing deck area. The recommendation would be with the following conditions: 1. 'rhe site plan submitted on 8/4/05 must be followed. Major changes or expansions from what is presented in this drawing would require ,further review by the corrunission. 2. Any utility lines would be relocated at the property owner's expense. 3. The addition must be at least 8 feet from the side property line. Cc: Roger Kable, 1212 Lewis Ave S'W Rob Collette, T) NR 14ydrologist "0' Lot 18, Block I, STONEY POINT ADDITION, according to the recorded plat thereof. Except that part at said t 18 lying north of a line beginning of the easterly end of the lot line between sold Lot 18 and Lot 19 of sold Block 1; thence North 73. degrees 14 minutes 10 seconds. West to the easterly shore line of Otter Lake and said line there 1 n n terminating. The lot line between said Lots 18 and 19 is assumed to have a bearing of North 68 degrees 39 minutes 43 seconds West. //� u C w °o o n N O v O) Revised drawing 10/26/88 ii "38y� le x Added 2 ft. to garage j ,ti \ a " SgN� `ss,3 o 43.0X\' 3 !4'!p•• 9 93 ^H u o q \ > w W 49.T W W l• � 92.6 O 9T.9X 149.01 2•; `�.... ., / 32.213 N 22 49.1 e 49• W GARAGE FLOOR '� 1 / /vs. �0 cv,a ELEVATION 50.60 4 � Z Lowest floor - 13N r'i O's•10 X�,o. (o elev. - 47.1 X49.2 sy W 6 v PROPOSED 99 0 I 30 to 11 > HOUSE t 1 e 1 Q t , 41.1 n °' � ra I a 1 1 Ny\ X I Top of foundotionN fn a 50.93 150.011 \AB.B6 100 37.8 . 43.3 41. 33 i \ flE35R q W X 46.9 I Q�j •� _ n � W4TE s C q K N6 BUILDING PERMIT SURVEY �0 < a'a \ " a o for ROGER KABLE 9 r _ File No. '68185 PELLINEN LANG SURVEYING Hutchinson, Minnesota.- v` Scale I" = 30 Book P85 Page 15 am a duly licensed Land Surveyor under the I hereby certify that this survey was prepared by me or under my direct supervision and that I / laws of the State of Mlnnesota. �pp q �Q�_Nl llard Pelllnen, License No. 9626• Date Ocro Uer 14, 1989 4 a 9 e $ � *}. � a � � SR j � � } P { k a L i� -f^ t 1 t k � - •,F � r �`_ `.. � ov # - . iF -' d t ; Y i ;e T SE 4. ,, t T •: PyLJd ky p} •il f � � �, �� p d + � e { rk t a � E; �� . a _sib �. "•'` ��" iaS� � � A i �F � °1� � } ➢ i � �-�; � : 3 rt �6' i +at. , ,� E j4 tE J as � ' t i `+� �i*� � h � 3. 3. t £ e ,<� J` t i ��•} i °: +a 4 ! 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NNE ° 'x s � Sep 07 20105 1: 32pmli CITY iOF HUTCHIVSOV Offl red Southes MN 55350 x: (120) 234-4240 Date Received: -j- C�- City of Hutchinson APPLICAUON FOR.PARADE PERMIT All applicatio-ns rn.ust be re ivied at least 3_0 �UKs_before event in order to be considered Phone Number Orkanizati on Name - - --------- z- Offecer Name ResidenceAddres-y Ory Parade Chairman Name Phone Number State zip Phone ?'umber AmmblY'rime Parade Date: 6" Locatipn'and Dewiption of Assembly Area" Starting Time of Parade: Fstitt►ated Time of Paru& '?3 0 Starting Point of Parade: Route of Parade Travel. ti A Alt Ending Point of Parade: .. ..... Approximate Number of Units, Animals, and Vehicles which will comi,stitute Park?- . .. .... ...... T'ype and Description of Animals and Vehicles'. mla:rjm`+ in—twival of Space lo be Maintained Between Units: o' w L . ........... Maximu Length of Parade� IZ/ Minim! wp and Maximurn Speed of Parade; MPH Portion 6f Strect'Width Traversed, "-y Ty -"j i �� ` �� ,1 �' �.�.,.od ..¢� Tiger Pride Parade Rules: All floats must support Hutchinson Tiger Pride and promote the • 2005 Homecoming Theme: R- E- S- P -E -C -T All floats must be registered with the HHS Student Council on or before Friday, October 1 at 12:00 noon. Forms are available in the HS Office. Return completed parade registration forms to the Attendance Office. Floats must be clearly labeled with entry name on the front and back of each float. Floats must join the parade line -up (numbers will be awarded and signs will be posted) 30 minutes prior to the start of the parade. All school floats must be built under the supervision of the organization's advisor at a secured location. All floats will be approved prior to entering the parade route. All school rules apply. Any inappropriate floats or floats not complying with the parade rules will be removed from the parade lineup. All motorized transportation (cars, pickups, lawn mowers, mopeds, ATVs, tractors, etc.) in the parade must be driven by a staff member or a parent. No student drivers are allowed. Non - motorized transportation (bicycles, scooters, roller blades, skateboards, etc.) in the parade may be operated by any responsible HHS student. . No animals (including horses) will be allowed in the parade. Float riders must remain on the float at all times. Parade participants are not allowed to get on and off a float while in route. Maximum of six (6) individuals riding on a float. Maximum of six (6) individuals participating with the float by walking with the float along the parade route. Nothing may be thrown, sprayed, or yelled by any parade participants toward the viewing public. Any candy or other treats to be given to the viewing public must be handed out by float participants walking along the parade route. All parade floats, vehicles, trailers, or other parade materials must be removed from school property by 6 PM on October 7, 2005 or risk removal costs being assigned. The parade entrants will be videotaped at XXX locations. Judging of the parade floats will be based on the following categories: Most Original Display of the . Homecoming Theme, Most Spirited, and Best Use of School Colors. Winners will be announced at the FB game and listed in the Hutch Leader. s(a) Homecoming 2005 Tiger Pride Parade Registration Due on or before 12:00 noon on Friday, October 1, 2005 • in the HHS Attendance Office Float Organization Float Advisor Float Construction Workers: Name and location of float construction: •Float theme: Float description: If motorized vehicle: Name of Driver: Make and Model of Vehicle: Vehicle Description: MN Drivers License Number: Date of Birth Address If non - motorized vehicle: • What will it be? Phone: 5«) Name(s) with title(s) of riders: • 2. 3. Q 5. RN Will the float have sound? If so, what will be playing? (Title(s) and songwriter(s)) Will the float have participants walking along the parade route? If so, list name below: 9 5. Will the float participants be handing out candy or other treats to parade viewers? If so, list item(s) below: Wheme emphasis or comments regarding the organization to be announced during the route: The parade will be video taped for local cable TV and all entrants will be judged. Any entrants not following parade rules will be pulled from the parade line -up. All parade floats must be removed from school property by 6 PM on Friday, October 7, 2005 or risk removal costs being assigned 5(A) 0 111 Ha6ean Shea Soatfieest Hutchimom, MN 55350 (320)587- 51511Fax:(320) 2344240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered Appb�cafionType D Full Year January 1— December 31, qq Fee: $100.00 117Z,3IOS Y(1�3Ip5 wi Short TermDate(s) �)�jiC,S – ;1. %f'il .5 Fee: $25.00 Month/D /Year– Month/D /Year ` Organization Information, VFW 90(, AuX, (' 4r 3A -.M -l1 61 Name Phone Number �( Address where regular meeting are held City Sl_ ate Zip Day and time of meetings? '9� " 7 S ut S. D �- "o C'. vy)b l A Is this organization organized under the laws of the State of Minnesota? E4 y s ❑ no How long has the organization been in existence? How may members in the organization? 1 1 u What is the purpose of the organizationT 5&rA _t, U e k�e(c✓\-( In whose custody will organization records be kept? S>lsc.n to�crk� 3.1..0 -.t 87— ) t o Name Phone Number 0�`�1,sF �se. SE l��kcQ,ns�r� YArV 5-sis5b Address City State zip Insurance Coverage Information attach co o ' insurance that meets or exceeds limits established in the ordinance tC-L,I(, IAyi erI Insurance Company Agent's Name /S0a -o a-I"' RJQ. �A vhaaV -1 wlri . 5,5,4 4 Address — City State Zip Phone Number Fax Number Fidelity Bond Information The following information is provided concerning a fidelity bond given by the gambling manager in favor of the organization: Lr,A-, r_S O(— 1�i4 =;o��l i(acs�.pr ' Name of bonding company q() W2dl �y tt S }. Ln _ I 5S6ur /I Address of bonding company City State Amount of bond: �f Q O u (7 7Zip -- Duration of bond: 5 /01' D V – I :?I J 0 5– Application is hereby made for waiver of the bonding requirements: QO es ❑ no 5�� • CityofHurchfnsan Application for G=bhngDevicrs hear) Page 2 of3 Dul; Authorized Officer of the'Or atiizatlon,information S�su, 1C !3,eo 'OCl-�L\ 9m True Name Phone Number rnefC, � S}. 1AV1 535-6 Residence Address City State Zip Date of Birth: ( I / 1i / 53 Place of Birth: bl Utc ze&r�L Mn. Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes %140 If yes, explain: Desi ated Gambling Manager (Attach copy c o icialresolution or action desi gnadngyau Lambli mane er , 5A- (0-S 3 - .571,35)1, True Name Phone Number \,Sp Fwalwt Y�u�. \��ka'.'�yb- Ar_ 55 5-0 Resid )Address City State Date of Birth: 13 / J�rj PlaceofBirth: Rb�T_ �" "Zip t�il1 Monthfday/ ear City State Have you ever been convicted of any crime other than a traffic offense? ❑ yes B no If yes, explain: How long have you been a member of the organization? 2 cat's Game Information V V W 'POST '16L 3 ?- a -''Vl- �1 Name of location where game will be played 11 { Phone Number O} ue 5!L TCetlYvrWto n'\n 553S-(D Address of location where game will be played ( }} City State Zip Date(s) and/or day(s) gambling devices will be used: O � through l a 3 D Y AM AM Hours of the day gambling devices will be used: From -,S : 0 D AQ) To -17 b D �g Maximum number of player: Will prizes be paid in money or merchandise? ❑ money merchandise Will refreshments be served during the time the gambling devices f1 ices will be used? yes O no if ves_ will a charge be made for such refreshments? L7 ves ❑ uo list additional names on .a Residence Address city State Zip � G. I- / h ('F n 'x- S r -, C'�— Name Title Residence Address City State Zip Name `GQ C's U f er Title 2 6 State Zip 5(�) • "try ofHutchimon Applirntion for Gambling Devices License Page 3 of 3 Officers or Otber Persor4.Paid for Servicss Information riecessa .., list additional names on se aratesiteet: -` Name Title Residence Address city ip Name Title Resi eAddress G7ty 1e— _Zip Name 7Ftle Residence Address city State Zi Checklist , The following items need to be completed and/or attached in order for the application to be processed: Copy of the official resolution or official action designating the gambling manager: Yd"yes 0 no Copy of insurance that meets or exceeds limits established in the ordinance: 17 yes ❑ no A list of all active members of the organization: O yes ��0 no Application fee paid in full (check m li3 money order): 'yes 0 no Application completed in full and signed by both authorized officer and gambling maria er: 21 0 no • Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutcbinson Ordinance 655 and Minnesota Statutes Chapter 349)7 Gambling Manager Ca yes ❑ no Authorized Officer Ci yes 0 no Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, l have received from the City of Hutcbmsou a copy of the City Ordinance No. 655 relating to gambling and I will familiarize myself with the contents thereof. p � Signature ofauthorized officer oforganization Date - Signature ofgambling manager of organization Date Building: 0 approved " Notes: Fire 0 approved 0 denied Notes: Police 0 approved 0 denied Notes: City Council a approved D denied Notes: • • City of Hutchinson FEE:, $25.00 APPLICATION FOR GAMBLING DEVICES LICENSE Approved by: Building Fire Application shall be submitted at Police least days prior to the Gambling occasion I, Lyon/ R, SA; % *-qe1j bee. AND I, /or c, / /v�✓J�hm� l z� N me of Aut orized fficer of Name of Designated Gamb ng Organization Manager Hereby submit in duplicate this application for a license to conduct the game of gamblingin accordance with the provisions of the City of Hutchinson Ordinance NO. 655 an M'nne ota Statutes Chapter 349 for the license year ending /i? 3/ 7WT Si atures: S thorized Officer off/Organization Designate Gambling alter of organization A. The following is to be completed by the duly authorized officer of the organization: �{ % 1. True Name: dj p l� 422be/i- " ynl�✓ (f1 0- to 'e ( L� (middle) 2. Residence Address: o� '� "'y^� Y�J - 553 (street)�7 (city) (state) (zip) 3. Date of Birth: 1a�3- i�%�/ 4. Place of Birth�clv�^'Sai✓ (mo /day /year) (city /state) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No If Yes, explain 14 The following is to be completed by the designated gambling manager of organization - / / 4/ 1. True Name: ✓G�r7e %�✓G Lom t^y , (last) (first) (middle /) 2. Residence Address: /x3512 5'91oh� l &3 ; / j%1 (street) (city) (state) (zip) 3. Date of Birth: zp(. 2-19S0 4. Place of Birth: h � ✓b (mo /day /year) (city /state) 5(,�) 5. Have you ever been convicted of any crime other than a traffic offense? Yes No —2<,. If yes, explain • 6. How long have you been a member of the organization?s 7. Attach a copy of the official resolution or official action designating you gambling manager. C. Game Information: 1. Place where gambling devices will be used /yio 2. Date or dates gambling devices will be used (date and /or day(s) 3. Hours of the day gambling devices will be used: of week) From A.M. To A.M. P.M. Al 4. Maximum number of players 5. Will prizes be paid in money or mercdandise? /1%rr 2 i3 6. Will refreshments be served during the time the gambling devices will be used? Yes No -�K. If so, will a charge be made for such refreshments? Yes NO D. Organization Information: 1. Address where regular meetings are held/ 2. Day and time of meetings %� /S%l �% c7imi . /�crs 'ecm"nA �? , • 3. Is the applicant organization organized under the laws of the State of Minnesota? Yes �No 4. How long has the organization been in existence? 4a. How many members in the organization? ZRg77�- —�_ 5. What is the purpose of the organization? G1lj0,A Y"ZZ 4,t. 6. Officers of the Organization: �i/x�lft2PS Name Ar9Arecc 7. U Give names of officers or any other persons paid for services to the organization: Name Address Tit]e D. Organization Information: (Continued) 8. In whose custody will organization records be kept? Name e %e Address 9 /SyQ.sr� 9. If the organization Oarries sufficient insurance to compensate the players in the event any injury is sustained by players while gambling devices are used, or while on the licensed premises, please state the Name of Insurer 3W Co and Policy No. S°Cl ZtS-i;11W4 10. Have you (Manager 8 Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices? a 11. Attach a lis of all active members of the organization. E. The follow'ing information is provided concerning a fidelity bond given the gamblin anager in favor of the organization. 1. Name of b nding co any 2. Address of on ng company 3. Amount and ation of bond 4. Applicati n is ereby made for waiver of the bonding require nts. Y No _ I declare that the informaU�on I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 655 relating to gambling, and I will familiarize myselk with the contents thereof. bignature 01- Author�ti oi-ricer of organiczation Date: % [ , - Y- .�fLS— Subscribed and sworn to before me a notary public on this day of 19 Signature of Notary Public Commission expires on Subscribed and sworn to efore ae a notary public on this day of 19 Signa a of Notary Public Commis ion xpires on Social Security Number: PIN Business ID Number: 0 5 W) r 0 • • TO: Mayor Steve Cook and City Council Members FROM: Gary Plotz, City Administrator DATE: September 19, 2005 SUBJECT: Bids for Screened Mulch Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350.2522 320. 587- 5151/Fax 320.234 -4240 The bid opening for screened mulch is scheduled for September 23, 2005, at 10:00 a.m. At the City Council meeting on September 27th, an award recommendation will be made based upon the bid results. Should you have any questions in the meantime, please feel free to contact me. Printed on recycled paper - 5(� n L J 0 11 To Council Creekside Soils Creekside Organic Material Processing Facility 1500 Adams SL SE Hutchinson, MN 55350 -7011 320 - 587-67621 Fax 320 - 234 -5649 Reference to bid document 7383. Bid openings on Friday September 23, 2005 at 10:00am. On the above date there was one bid received. The one bid was from Northland Pallets Company for the following prices. Ground uncolored mulch FOB $5.00 per yard Ground uncolored mulch FOB Hutch $6.50 per yard Ground colored mulch FOB $10.50 per yard Ground colored mulch FOB Hutch $12.00 per yard With the above being considered it is my recommendation that we enter into the agreement with Northland Pallet Company at their bid prices. Doug Johnson Compost Site Coordinator S(i) • 3 E i J N TO: Mayor & City Council FROM: John Rodeberg, Director of Public Works Kent Exner, City Engineer Randy DeVries, Director of Water/Wastewater Operations RE: Improvement Project Change Orders DATE: September 20, 2005 As construction has proceeded there has been additional work that has been deemed to be necessary to provided an acceptable end result. The following Change Orders are proposed to address these items: • Change Order No. 2 — Letting No. 10/Project No. 05 -12 - Plaza 15 Parking Lot (Landscaping blocks) — This Change Order includes the installation of a specific type of landscaping block within the median between Oakland Avenue and the new Plaza 15 parking lot. Due to the relative steepness of this median, the option of using mulch material in this area would have resulted in future maintenance issues. However, there still was a desire to maintain some vegetative cover and buffer in this area. The Geolink landscaping blocks provide an opportunity to install juniper bushes within the median while providing stable, low- maintenance slope establishment. Due to the sloped surface and necessary preparation work, the cost of this installation is comparable to the estimated cost to concrete pave the median area. Total construction cost increase is $8,793.50. Change Order No. 1 — Letting No. 181Project No. 05 -19 — WWTF Improvements (Replace existing Building 30 raw water piping, paint/label new piping, dispose of removed piping & bypass flows) — The existing piping and valving has deteriorated in condition to the point replacement becomes necessary. The existing piping has been in use since the wastewater treatment plant's commissioning in 1988. The environment in which the piping resides is corrosive in nature and replacement of the piping was expected with usage and elapsed time within the environment. The City had an independent study of the wastewater operations performed in and Bldg 30 was highlighted within this study with regard to necessary maintenance. The piping and valving being replaced by this Work is part of the necessary maintenance. The City also had a technical materials expert review the piping to which the same conclusion was reached. Total construction cost increase is $98,957.00. We recommend that the above Change Order be approved in the amount listed. cc: Gary Plotz —City Administrator r L CHANGE ORDER NO. 3 CITY OF HUTCHINSON - ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234 -4209 Sheet! all NTRACTOR: Wm Mueller & Sons Inc Letting No. 10 Project No. 05 -12 831 Park Ave, Hamburg MN 55339 Project Location: Plaza 15 DESCRIPTION OF CHANGE: Installation of a specific type of landscaping block within the median between Oakland Avenue and the new Plaza 15 parking lot. Due to the relative steepness of this median, the option of using mulch material in this area would have resulted in future maintenance issues. Dated: 09/19/2005 Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS: DIVISION III - STREET CONSTRUCTION AND RESTORATION FURNISH & INSTALL GEOLINK LANDSCAPING BLOCK W /CLASS 5 AGGREGATE & GEOTEXTILE SF 1075 $8.18 $8,793.50 $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL INCREASE ITEMS $8,793.50 DECREASE ITEMS: $0.00 $0.00 $0.00 TOTAL DECREASE ITEMS $0.00 NET INCREASE -- ---------- ----- -- ------- — ----- — -------------- -- -- - -- --- FInaccordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $8.793.50 /(deduo0. An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONSiDEDUCTIONS THIS ADDITION /9€DUCTIQU TOTAL $605,327.30 $5,617.02 $8,793.50 $619,737.82 APPROVED: Contractor DATED: APPROVED: Mayor DATED: 09/27/2005 PROVED: Director of Engineering DATED: 09/27/2005 APPROVED: City Administrator DATED:. 09/27/2005 9 • • CHANGE ORDER NO.1 Owner City of Hutchinscm. Minnesota Date September 20.2005 Project Wastewater Treatment Facility Improvements to Buildings 20. 30. and 60 Owner's Contract No. 05 -22 Contractor KHC Construction, Inc Date of Contract Start August 4. 2005 S745.000 You are directed to make the following changes in the Contract Documents, Description: Replace an existing section of raw water piping and valving with new in Bldg 30 at the wastewater treatment plant. Bypass the wastewater Bows to the building to perform the Work. Paint and label the new piping. Dispose of the existing piping. Reason for Change Order: The existing piping and valving has deteriorated in condition to the point replacement becomes necessary. The existing piping has been in use since the wastewater treatment plant's commissioning in 1988. The environment in which the piping resides is corrosive in nature and replacement of the piping was expected with usage and elapsed time within the environment. The City had an independent study of the wastewater operations performed in 2004 and Bldg 30 was highlighted within this study with regard to necessary maintenance. The piping and valving being replaced by this Work is part of the necessary maintenance. The City also had a technical materials expert review the piping to which the same conclusion . was reached. CONTRACT PRICE CONTRACT TIMES To substantial To final coo pletion completion Original: $7450000(1 Original Completion Date: Dec. 3l 2005 June 30, 2006 Previous C.O.'s : S 0.00 Previous C.O.'s. NIA N/A This C.O. (ADD): $ 98.957.00 This C.O.: No Change No Change Contract Price with all REVISED: No Change No Change approved Change Orders: $843.957.00 Revised Completion Date: Dec. 31, 2005 June 30, 2005 It is agreed by the Contractor that this Change Order includes any and all costs associated with or msulti ng from the change(s) ordered herein, including all impact, delays, and acceleration costs. Other than the dollar amount and time allowance listed above, them shall be no further time or dollar compensation as a result of this Change Order. THIS DOCUMENT SHALL BECOME AN AMENDMENT TO THE CONTRACT AND ALL STIPULATIONS AND COVENANTS OFT14E CONTRACT SHALL APPLY HERETO. RECOMMENDED: By: ENGINEER (Authorized Signature) APPROVED: By: OWNER (Authorized Signature) ACCEPTED: By: CONTRACTOR (Authorized Signature) Date Dam Date Earth Tech, Inc. 8509'3 L Earth Tech Change Project Number Order No. ti CO- I Hutchinson, Minnesota - 85091 L:\ WORRrHUTCH %5W3tPROJMCTtCHANGEOR13ER NO. LDOC Buildings 20, 30, and 60 Improvements 5(h) RsQUEyifBYT -Kim H. Christensen, president (Signature) (Printed name and title) , • CAUTION: You should sigh an original AIA Contract Document, on which this text appears in FED. An original assures changes will not be obscured. AIA Document G709 Work Changes Proposal Request ® 2001 The American Institute of Architects • Washington, DC- w.rmaa org• WARNING: Reproduction. . unlicensed photocopying or substantial quotation of the material herein without written permission of the AIA: violates the copyright laws of the United States and will subject the violator to legal prosecution. To report copyright violations of AIA Contract Documents; e-mail The American Institute of Architects' legal counsel, copyright 0aia.org:. A- 3 -OS: 5:08PM i LVC:1 /RVV /VJ /IILU vv, iV ,ID � I. VVL • PErintAN�N + ��}7�K1ALS LIST . MVT-C 80x, MN FAGS i of I EMCHMSOM, MW August 4, 2005 ESTI MATED FREIGHT 425.00 425.00 TOTAL QUOTE: $ AAJ 59.60 sr�z•�_ PLUS TAX Z $3� Z(oI.60 Ia 2 1 414 aoo'a wn lz of ans SON- oz -aas 5�k� uAll TOTAL PPIC E 1 18" FL FL DIP 9'-6 114" 1,560.70 1,560.70 1 18" FL X FL DIP 10' -0" 1,608.35 1,608.36 2 16" FL X FL DIP 14' -2 318" 2,037.10 4,074.20. 1 18" FL 90" BEND 1,514.80 1,514.80 1 18" X 4" PL TEE 1,672.60 1,672.60 1 18" FL FL DIP 12'-8 3/8" 1,894.20 1,894.20 1 18" FLX FL DIP 12' -81/2" • 1,894.20 1,894.20 2 18" FL 45" BEND 1,069.45 2,178.90 1 18" FL FL DIP 0' -11 1/2" 676.75 675.75 1 18" FL FL DIP 4' -3 1/2" 1,084.30 1,084.30 1 16" X 12" FL TEE 1,808.95 1,806.95 2 12" FL TEE 616.00 1,232.00 2 12" FL 90" BEND 411.86 823.70 2 12" FL X PE DIP l -V' 224.30 448.60 • 2 16" FL 90" SEND 949.85 1,899.70 1 16" FL X FL DIP 3'-8 3/4" 926.25 926.25 1 16" FL PRATT PLUG VALVE WITH GEAR. HW & SS BOLTS 4,102.70 4,10 1 16"X 12" FL TEE 1,672.60 1,672.60 2 12" FL TEE 616,00 1 32A0 4 92" FL PRATT PLUG VALVE WITH GEAR, HW & SS BOLTS 1,943.00 7,772.00 2 12" Fl. X PE DIP 2' -V' 309.15 618,30 4 12' SIB COUPLING 0441 WITH FUSION EPDXY 350.00 1,400.00 ' (BOLT, NUT & GASKET SETS) 2 4" PFSEAL -TITS 1/8" GASKET & S.S. HBLT W /NUT 17.38 34.70 18 12" FFSEAL -TITE 119" GASKET & S.S. HBLT W/NUT 67.35 1,212.30 8 16" FFSEAL -TITE 1/8" GASKET & S.S. HBLT W /NUT 147.05 .1.178-40 16 18 "' FFSEAL -TITS 1/8" GASKET & S.S. HBLT W /NUT 201.15 3,218.40 ESTI MATED FREIGHT 425.00 425.00 TOTAL QUOTE: $ AAJ 59.60 sr�z•�_ PLUS TAX Z $3� Z(oI.60 Ia 2 1 414 aoo'a wn lz of ans SON- oz -aas 5�k� Minnesota Department of Transportation Transportation Building OF 395 John Ireland Boulevard • Saint Paul, Minnesota 55155 -1899 -ia —oS Date: q Office of the Mayor Hutchinson City Hall 111 Hassan Street SE Hutchinson, MN 55350 In reply refer to: MS 631 C.S. 4302 (7= 119 -22 -2) -80192 County McLeod Parcel 211 —City of Hutchinson Property Address: 651 - 296 -3241 • The State of Minnesota, through the Department of Transportation (Mn /DOT), is acquiring a temporary easement over part of your property for the improvement of Trunk Highway 7. The person delivering this letter is a Real Estate Specialist representing Mn /DOT. This individual will explain the procedures involved in the acquisition process. The monetary damage to your property due to this temporary easement is $3,490.00, this being the State's certified offer. The monetary damage to your property has been determined by a person knowledgeable in the valuation of real estate. A complete appraisal has not been made on this parcel as the size and effect of the acquisition is relatively minor. The monetary damage to your property is considered to be a loss in value to your property. Please be advised that lawful owners and /or occupants of the property on the date of this offer may be entitled to relocation assistance /benefits in accordance with Federal and State laws. It is important that you read the information provided in the purchase packet. It will help you to understand your rights during the acquisition process and also to assist you in making sound decisions. An equal opportunity employer 5(1 1 (70X)3) Minnesota Department of Transportation APPRAISAL REIMBURSEMENT CLAIM (Payee) City of Hutchinson Dist. 8 Artemis S.P. 4302 -44 Parcel 211 C.S. 4302 (7= 119 -22 -2) C.ID. 80192 Approved Amount Approved Date Application Approved Mail Check to: Fed No. State Funds County McLeod I I Name Prop. Owner City of Hutchinson Prop. Address City/State/Zip Fed Tax ID /SS Number: State Tax ID Number: Address City/State/Zip Vendor Number: 1, the undersigned, do hereby certify that the above information is correct, and that any receipts or statements attached hereto accurately represent the expenses incurred. I further certify that I have not submitted any other claim for reimbursement of, or have received compensation or reimbursement for, any expense in connection with this claim. I understand that any falsification of any portion of this claim will result in its denial. MAIL CLAIM TO: Date DIET. OWLIAM DISTRICT RELOCATION ADVISOR .BOX 768, 2505 TRANSPORTATION RD. WILLMAR. MN 56201 PHONE: (320) 231 -6195 Name (print) Signature Telephone 5c1� • 0 July 21, 2005 4302211.222 Parcel 211 C.S. 4302 (7= 119 -22 -2) S.P. 4302 -44 All of the following: MJS Sip A temporary easement for highway purposes in that part of Lots 3 and 4, Block 15, Townsite of Hutchinson North Half, shown as Parcel 211 on Minnesota Department of Transportation Right of Way Plat Numbered 43- 47 as the same is on file and of record in the office of the County Recorder in and for McLeod County, Minnesota, by the temporary easement symbol, said easement shall cease on December 1, 2010, or on such earlier date upon which the Commissioner of Transportation determines by formal order that it is no longer needed for highway purposes. 5C6 E TEMPORARY EASEMENT C.S. 4302 (7=1 19-22-2) Parcel 211 County of McLeod For and in consideration of the sum of Dollars ($ ), City of Hutchinson, a municipal corporation under the laws of the state of Minnesota, Grantor, hereby grants to the State of Minnesota, Grantee, a temporary easement to be used for highway purposes on all that part of the following described property in McLeod County, Minnesota: All of the following: A temporary easement for highway purposes in that part of Lots 3 and 4, Block 15, Townsite of Hutchinson North Half, shown as Parcel 211 on Minnesota Department of Transportation Right of Way Plat Numbered 43 -47 as the same is on file and of record in the office of the County Recorder in and for McLeod County, Minnesota, by the temporary easement symbol, said easement shall cease on December 1, 2010, or on such earlier date upon which the Commissioner of Transportation determines by formal order that it is no longer needed for highway purposes. Grantor is the owner of the above described premises and has the lawful right and authority to convey and grant the temporary easement herein granted. The said Grantor does hereby release the State of Minnesota from any claims for damages to the fair market value of the above - described area covered by this temporary easement and for its use, or any claims for damages to the fair market value of the remaining property of Grantor caused by the use of the temporary easement, including grading and removal of materials from said easement area for highway purposes. Notwithstanding the foregoing, Grantor does not release any claims it may have as a result of the negligence of the Grantee, its agents or contractors, in conducting any of the above activities. CITY OF HUTCHINSON Ll'I Its Mayor And Its Clerk Page 1 of 2 i 5ct) STATE OF MINNESOTA ) ss. COUNTY OF MCLEOD ) The foregoing instrument was acknowledged before me this day of by and , the Mayor and the Clerk of City of Hutchinson, a municipal corporation under the laws of the state of Minnesota, on behalf of the municipal corporation. This instrument was drafted by the State of Minnesota, Department of Transportation, Legal and Property Management Unit, •St. Paul, Minnesota 55155 R72896G- 08W.doc NOTARY PUBLIC My Commission Expires: Page 2 of 2 5c�� CWNER4S COPY • MINIMUM DAMAGE ANALYSIS SP: 4302 -44 CS: 4302(7=1 19-22-2) Area /Job: T80192 Parcel: # 211 Owner: City of Hutchinson, a municipal corporation Intended use of report: Support offer of just compensation for project land acquisition Intended users: Mn/DOT employees, owner and associates, general public Entire Tract: See Attached Legal Highest and Best Use: Residential Zoning: Residential (R -2) Intended Acquisition: Temporary Easement of 3,224sq.ft Estimate of Damages: $3,490.00 Valuation Date: June 10, 2005 The purpose of this report is to determine, estimate and explain damages resulting from the acquisition of real estate needed from this parcel as part of the project identified above. Minnesota is a federal rule state. Damages resulting from real estate acquisitions under threat of eminent domain are determined by the difference in value immediately before • and after the acquisition. The after condition of the subject is hypothetical. A brief description of the subject is provided before acquisition, the acquisition is described and a brief description of the after condition is provided with a damage conclusion. This is a limited report. Because of the uncomplicated nature of the valuation problem the difference in value immediately before and after acquisition can be determined using the market approach. The income and cost approaches were not used The difference in value resulting from real property acquisition is less than $10, 000, the after condition of the subject is essentially the same as found before and there are no or very limited severance damages. It is implicit in the uncomplicated minimum damage format that cost -to -cure is less than or equal to the severance damages experienced by the remainder. Any severance damages that may have resulted from the acquisition have been cured using the cost -to- cure method. This method estimates the cost to restore deficiencies in the after condition that would result in equal or a greater loss of market value. Items may include landscaping replacement, access restoration or other items explained in the report. These damages are added to the damages resulting from the real property purchase. The subject property was inspected. Because of the uncomplicated nature of the acquisition no attempt was made to contact the owner. Subject value in the before condition was considered in relation to the after condition, in this case temporary easement. CS 4302(7= 119 -22 -2) Parcel # 211 Page # 1 5c . J\ \ Subject Description: The subject is the City Lions Park improved with playground equipment, 2 small shelters. Also are two landscaped areas one with a large rock and 3 trees and another is a raised garden spot framed with keystone block filled with shrubs both on Mn/DOT right of way. This park is located in the northeast portion of the City of Hutchinson bordering 5a' St. NE and TH 22/7. Access for the public is street parking along 50 St. NE. Properties surrounding the subject are residential to the west and north and commercial across TH 22/7 to the south. Mn /DOT plat number 43 -47 graphically displays the right of way information for this project and parcel Description of the Acquisition and Damage Conclusion: The Minnesota Department of Transportation: will acquire 3,222 sq.ft-. th u temporary easement. The playground equipment will be moved over to the side if need be and put back after construction all by the contractor. In the after condition a cul de sac will be in place on 5`h St NE. resulting in no direct access to the 5"' St. parking off of TH 22/7. Temporary Easement will expire on 12/01/2010 In the after condition the property use and characteristics will remain constant other than stated above. Park users will need to go north on Bluff St. and then east on 5`h St. NE. • Indicated Value: 0 Residential property values, according to recent solds within the parameters of the subject, were obtained at the McLeod County Court House and reviewed thoroughly. The indicated fee value is $3.60 per square foot for residential land and $1.08 per square foot for temporary easement which is 30% of that indicated fee value. Just compensation is determined by the difference in subject value immediately before and after the acquisition. This amount is then allocated to various elements of the acquisition. In uncomplicated acquisitions such as this, damages can be allocated directly to the elements of the acquisition, in this case temporary easement. Just Compensation: Purchase of Temporary Easement: 3,224 sq.ft. @ $1.08 = $ 3.481.92 CS 4302(7 = 119 -22 -2) Parcel # 211 Total $ 3,481.92 SAY $3,490.00 Page 4 2 sc� Certificate of Appraiser • S.P. 4302 -44 Parcel #211 I hereby certify: That on June 10, 2005 and other dates, I personally inspected the property herein appraised and that do to the uncomplicated nature of the acquisition no attempt was made to contact the owner. Said appraisal is as represented by the photographs contained in said appraisal. That to the best of my knowledge and belief the statements contained in the appraisal hereinabove set forth are true, and the information upon which the opinions expressed therein are based as correct; subject to the limiting conditions herein set forth. That I understand that such appraisal is to be used in connection with the acquisition of right -of -way for a transportation improvement to be constructed by the acquiring agency, and that such appraisal has been made in conformity with the appropriate State laws, regulations, policies and procedures applicable to appraisal of right -of -way for such purposes, and that to the best of my knowledge no portion of the value assigned to such property consists of items which are non con pensable -under the established State law. That in making this appraisal, I have disregarded any increase or decrease in the before value caused by the project, for which the property is being acquired. That neither my employment nor my compensation for making this appraisal and report are in any way contingent upon the values reported herein. That I have no direct or indirect present or contemplated future personal interest in such property or in any benefit from the acquisition of such property appraised. That I will not reveal the findings and results of such appraisal to anyone other than the proper officials of the acquiring agency until authorized by agency officials to do so, or until I am required to do so, by due process of law, or until I am released from this obligation by having publicly testified as to such findings. That my independent opinion of the fair market value of the acquisition as of the 10th day of June, 2005 is $3,290.00 and that the conclusion set forth in this appraisal was reached without collaboration or direction as to value. Harrier, Appraiset Number: 2025987 %i RECOMMENDED FOR APPROVAL APPROVED Adam Ahrndt Todd Broadwell District Right of Way Engineer Assistant District Engineer -Z/Z"5-Z0'5- (D te) CS 4302(7= 119 -22 -2) Parcel 9 211 71S�S (Date) I Page 4 3 ^. r i w . f y Asy s r ,"' ;# t °" `x,'ry it ,"�,- �•'� r �, c ° `" " ' r r+�'v ^it 'vr .: a. t •.� 1 "' s R Paralli With 5th St. 1 r r �, a a, W a� 1r,�r`'4'��'� �� "�� '.a`:�.� a jg ✓j,.�� ''"d �,""�+ w „�. . »._ ^ ^� °sue ^�” .t.�,.�. �Siu^G.•„y^...,w t. � ''rte :°9x ti .. r. ,�F�rPa�{v .._ �`�""�� "�L »�,.� C _ _ All that part of the following described lot: Lot 4, a of the city. of Hutchinson, according to the plat there record in the office of the register of deeds in and D which lies northerly of a line run parallel with md d. northerly of thi fohowing described line:; P.epinning at the southeast corner of section V33, ran„e =29 best; thence run westerly along the.-sou 101.2`feet; thence deflect to'tW- right at an -rn 223E.6 feet; thence deflect to the left at an an :or 3662.'7 feet; thence deflect to thQ left at a for 134+.3 feet; thence deflect,to the right at for 3073.4 feet, thence deflect to the left on P an; s e ,4'45') for 950. feet; thence on tangent -to l ti . Q feet and there" termsnatiraa;. :Ill Vitt part of the following described lot: Lot 3, " th., citg of Hutchinson, according to the plat tbei eror4 in the office of the register of deeds in and 1 h lies; northerly of aline run parallel.. with and northerly Of the following described line: 3'eFinning at the southeast corner, of section:3, 'rant+ 29 west; thence run westerly along the "st for 101.2 feet; thence deflect to the right at for 2238.6 feet; thence deflect to the left at for .3882.7 feetthence deflect to the left at for 1344.3 feet; thence deflect to the right =ai for 3073.4 feet; thence deflect to the left on ample 4045*) for 450 feet: thence:en ianvan +.'?r tck 15, north half on file and of ;cLeod cotmty; ;ant 75 feet . nmship 117 north,, line thereof Sor of 35 031' for of 35°13 *47' angle of 1214117"'. angle of 121 "50 '3oq mime (04AUA it LO camo " .ock 15s north half. on file and of:" McLeod County; . giant 75 feet ,ownshia 117 north: t line thereof angle of 35031' angle of 35011'41" angle of 12 0441170 , jangle of 12025+ MIDI curve (delts •i'cet' and there'terminatitrf;; hubject to the restriction of accessq`or the right 10f ogress to or egress from the ab,me described real estate to trunk highway , 7. n /DOT parsk.cel ROGHT OF WAY PARCEL LAYOUT '`A.� INNESOTA DEPARTMENT OF TRANSPORTATION opogrophic Information required, Proposed R/W line d access taking. Lot lines b dimensions. how north arrow. Outline b location of buildings b Improvements. Streets or highway frontage. S. 4302(7= 119 -22 -2) .P. 4302 -44 COUNTY MCLEOD PARCEL NO. 211 OWNER CITY OF HUTCHINSON Scale 1" = 50 ft. • C.S. 4302(7 = 119 -22 -2) PLAT 43 -47 S.P. 4302 -44 RIGHT OF WAY IN TOWNSITE OF HUTCHINSON NORTH HALF Fla TOYl11'4 NFY RWYRNT WIID INp ��{ IPARCELI OWNER LOT BLOCK t2, C. Y T.N. Y Y [AYEIYNT '! � CAP Ins 0 Layout sketch by Sip Date 06 -07 -05 Parcel No. 21 1 • June 28, 2005 MJS 4302211.222 Sip Parcel 211 C.S. 4302 (7= 119 -22 -2) S.P. 4302 -44 All of the following: A temporary easement for highway purposes in that part of Lots 3, and 4, Block 15, Townsite of Hutchinson North Half, shown as Parcel 211 on Minnesota Department of Transportation Right of Way Plat Numbered 43- „_ 47--as the same is on file and of record in the office of the C-cunty Recorder in and for McLeod County, Minnesota, by the temporary easement symbol, said easement shall cease on December 1, 2010, or on such earlier date upon which the Commissioner of Transportation determines by formal order that it is no longer needed for highway purposes. • LI s�� Mn/DOT parsk.oel RUGHT OF WAY PARCEL MINNESOTA DEPARTMENT OF TRANSPORTATION LAYOUT f0sele Topographic Information requiredE Proposed R/W line & access taking. Lot lines & dimensions. Show north arrow. Outline & location of buildings & Improvements. Streets or highway frontage. 0.S. 4302(7= 119 -22 -2) S.P. 4302 -44 COUNTY MCLEOD PARCEL N0. 211 OWNER CITY OF HUTCHINSON Scale 1" = 50 ft. • r C nano /7 -I IP -99 -91 PI AT d -A-d7 1 S.P. 4302 -44 RIGHT OF WAY IN TOWNSITE OF HUTCHINSON NORTH HALF TO 713 W, TFIPoRMT WILOIW FERw.larr PARCEL OWNER LOT BLOCK �EEr uTE T•x• "^ veEa�xr use E.rila a IMMST 60 FT (WE 0x LESEI C'I "iY Layout sketch by Sip Date 06 -07 -05 Parcel No. �� OWNER'S COPY • MINIMUM DAMAGE ANALYSIS SP: 4302 -44 CS: 4302(7= 119 -22 -2) Area /Job: T80192 Parcel: # 207 Owner: City of Hutchinson, a municipal corporation Intended use of report: Support offer of just compensation for project land acquisition Intended users: Mn/DOT employees, owner and associates, general public Entire Tract: See Attached Legal Highest and Best Use: Commercial Zoning: Residential (R -3) Intended Acquisition: Temporary Easement of 4,224sq.ft., Access Control and Landscaping Estimate of Damages: $.7,070.00 Valuation Date: June 10, 2005 The purpose of this report is to determine, estimate and explain damages resulting from the acquisition of real estate needed from this parcel as part of the project identified above. Minnesota is a federal rule state. Damages resulting from real estate acquisitions under threat of eminent domain are determined by the difference in value immediately before and after the acquisition. The after condition of the subject is hypothetical. A brief • description of the subject is provided before acquisition, the acquisition is described and a brief description of the after condition is provided with a damage conclusion. This is a limited report. Because of the uncomplicated nature of the valuation problem the difference in value immediately before and after acquisition can be determined using the market approach. The income and cost approaches were not used. The difference in value resultingfrom real property acquisition is less than $10, 000, the after condition of the subject is essentially the same as found before and there are no or very limited severance damages. It is implicit in the uncomplicated minimum damage format that cost -to -cure is less than or equal to the severance damages experienced by the remainder. Any severance damages that may have resulted from the acquisition have been cured using the cost -to- cure method. This method estimates the cost to restore deficiencies in the after condition that would result in equal or a greater loss of market value. Items may include landscaping replacement, access restoration or other items explained in the report. These damages are added to the damages resulting from the real property purchase. The subject property was inspected. Because of the uncomplicated nature of the acquisition no attempt was made to contact the owner. Subject value in the before condition was considered in relation to the after condition, in this case temporary 0 easement, access control and landscaping. CS 4302(7= 119 -22 -2) Parcel # 207 Page # 1 • Subject Description: The subject is the City's Boy Scout Park improved with a flag pole and landscaping plantings located in the northeast portion of the City of Hutchinson bordering TH 22/7 to the north, Adams St. NE to the west and 4`" Ave NE to the south. Access for the public is street parking along 0 Ave. NE. Properties surrounding the subject are residential to the north and commercial to the east, west, and south. Mn/DOT plat number 43 -47 graphically displays the right of way information for this project and parcel. Description of the Acquisition and Damage Conclusion: The Minnesota Department of Transportation will acquire 4,224sq.ft. thru temporary easement which has 2 large trees neediirg to be removed and taking permanent access control along Adams St. NE. The temporary easement will expire 12 -01 -2010. In the after condition the property use and characteristics will remain constant. Indicated Value: • Residential property values, according to recent solds within the parameters of the subject, were obtained at the McLeod County Court House and reviewed thoroughly. The indicated fee value is $3.60 per square foot for residential land and $1.08 per square foot for temporary easement which is 30% of that indicated fee value. Landscaping estimates were acquired from Green Lake Nursery. Just compensation is determined by the difference in subject value immediately before and after the acquisition. This amount is then allocated to various elements of the acquisition. In uncomplicated acquisitions such as this, damages can be allocated directly to the elements of the acquisition, in this case temporary easement, access control and tree replacement. Just Compensation: Purchase of Temporary Easement: 4,224 sq.ft. @ $1.08 = $ 4,561.92 Access Control: 500.00 Landscaping (Cost to Cure) 2,000.00 Total $ 7,061.92 SAY $ 7,070.00 CS 4302(7= 119 -22 -2) Parcel # 207 Page # 2 5C Certificate of Appraiser • S.P. 4302 -44 Parcel #207 I hereby certify: That on June 10, 2005 and other dates, I personally inspected the property herein appraised and that do to the uncomplicated nature of the acquisition no attempt was made to contact the owner. Said appraisal is as represented by the photographs contained in said appraisal. That to the best of my knowledge and belief the statements contained in the appraisal hereinabove set forth are true, and the information upon which the opinions expressed therein are based as correct; subject to the limiting conditions herein set forth. That I understand that such appraisal is to be used in connection with the acquisition of right -of -way for a transportation improvement to be constructed by the acquiring agency, and that such appraisal has been made in conformity with the appropriate State laws, regulations, policies and procedures applicable to appraisal of right -of -way for such purposes, and that to the best of my knowledge no portion of the value assigned to such property consists of items which are nof� oinpensable under the established State law. That in making this appraisal, I have disregarded any increase or decrease in the before value caused by the project, for which the property is being acquired. That neither my employment nor my compensation for making this appraisal and report are in any way contingent upon the values reported herein. That I have no direct or indirect present or contemplated future personal interest in such property or in any • benefit from the acquisition of such property appraised. That 1 will not reveal the findings and results of such appraisal to anyone other than the proper officials of the acquiring agency until authorized by agency officials to do so, or until I am required to do so, by due process of law, or until I am released from this obligation by having publicly testified as to such findings. That my independent opinion of the fair market value of the acquisition as of the I Oth day of June, 2005 is $ 7,070.00 and that the conclusion set forth in this appraisal was reached without collaboration or direction as to alue. Betty Harrier, ppraiser Lice Number: 2025987 (Da ) RECOMMENDED FOR APPROVAL roAPPROV/E /D Adam Ahrndt odd Badwell District Right of Way Engineer Assistant District Engineer • Z/r 112oo'r- (Date) (Date) CS 4302(7 = 119 -22 -2) Parcel # 207 Page # 3 5Ck) C.S. 4302(7=1,19-22-2) PARCEL # 211 City of Hutchinson Boy Scout Park (,'S 4302(7,119-22-2) Parcel # 20? 6 age #, 4 0 MN00T 2505 -02 (10 -96) MINNESOTA DEPARTMENT OF TRANSPORTATION C.S. � f PARCEL NO. 207 COUNTY OF McLeod JOB NO. T80278 CERTIFICATE OF TITLE I hereby certify to the State of Minnesota that I have examined the title to the real estate herein described as shown by the records in the office of the Register of Deeds; Registrar of title:,'%ount Auditor and wLAtY- 7raasurer, and as shown by said records it is my opinion that the title to the following described tract: Lots 7 and 8, Block 15, North Half of the City of Hutchinson, according to the plat thereof on file and of record in the office of the register of deeds in and for McLeod County; which lies southerly of a line run parallel with and distant 75 feet southerly of the following described line: Beginning at the Southeast corner of Section 33, Township 117 North, Range Twenty -nine West; thence run westerly •along the South line thereof for 101.2 feet; thence deflect to the right at an angle of 35 degrees 31 minutes for 2238.6 feet; thence deflect to the left at an angle of 35 degrees 11 minutes 43 seconds for 3882.7 feet; thence deflect to the left at an angle of 12 degrees 44 minutes 17 seconds for 1344.3 feet; thence deflect to the right at an angle of 12 degrees 25 minutes for 3548.7 feet; thence deflect to the left at an angle of 4 degrees 45 minutes for 831.3 feet; thence deflect to the right on a 2 degree 30 minute curve (delta angle 27 degrees 51 minutes) for 1114 feet and there terminating. • 5 Ck) Wn/DOT parsk.oel MOH'T (D IF WAY FAIRCIEL LAYOU7 # $INNESOTA DEPARTMENT OF TRANSPORTATION Topographic Informa+lon requIreds Proposed R/W 11ne & access taking. Lot lines & dimensions. Sh,— north arrow. Out I Ina & I oout I on of bu I I d I ngs & Improvements. Streets or h I ghway f rontogs. ice. S. 43Q2(7=119-22-2) S.P. 4302-44 COUNTY MCLEQQ1 PARCEL NO. 207 OWNER CITY OF HUTCHINSON scale i" = 50 ft. I o CL En rM C, PATIO C. S. 4302 ('T -I 19 -22,--2 F1 LAT 43-47 S.P. 4302-44 RIGHT OF WAY IN OF HUTCH INSON NORTH HALF "ARC OWNER EE -,--TOWNSITE LET TjB—L 0 CK� Tow 5 CCATIP.CATE MAMAKY L, c"Em 14T FWWVAI. TIEZI�D� "". E"Emew EI& EASE-N7 PMOMWNT RM No xp 1 E NES CH 1,.,.T . MTEREST st FT �WW. W LW� I ---------- I -11-9 IMESS, a ,4 � 4 g Lavout sketoh by Slip Date 06_.07.-05 Parcel No. 201 June 28, 2005 MJS 4302207.222 Sip Parcel 207 C.S. 4302 (7= 119 -22 -2) S.P. 4302 -44 All of the following: All right of access to Lot 7, Block 15, Townsite of Hutchinson North Half, as shown by the access control symbol as Parcel 20-166 Minnesota Department of Transportation Right of Way Plat Numbered 43-47 as the same is on file and of record in the office of the County Recorder in and for McLeod County, Minnesota; together with other rights as set forth below, forming and being part of said Parcel 207: • Temporary Easement: A temporary easement for highway purposes as shown on said plat as to said Parcel 207 by the temporary easement symbol, said easement shall cease on December 1, 2010, or on such earlier date upon which the Commissioner of Transportation determines by formal order that it is no longer needed for highway purposes. • 56) of 0 Minnesota Department of Transportation Transportation Building 395 John Ireland Boulevard Saint Paul, Minnesota 55155 -1899 Date: Office of the Mayor Hutchinson City Hall 111 Hassan Street SE Hutchinson, MN 55350 In reply refer to: MS 631 C.S. 4302 (7= 119 -22 -2) "80192 County McLeod Parcel 207 - City of Hutchinson Property Address: 651 - 296 -3241 • The State of Minnesota, through the Department of Transportation (Mn /DOT), is acquiring access rights to and from Trunk Highway 7, along with a temporary easement for construction purposes over a part of your property. The person delivering this letter is a Real Estate Specialist representing Mn /DOT. This individual will explain the procedures involved in the acquisition process. The monetary damage to your property due to this acquisition is $7,070.00, this being the State's certified offer. The monetary damage to your property has been determined by a person knowledgeable in the valuation of real estate. A complete appraisal has not been made on this parcel as the size and effect of the acquisition is relatively minor. Please be advised that lawful owners and /or occupants of the property on the date of this offer may be entitled to relocation assistance/benefits in accordance with Federal and State laws. An equal opportunity employer sc�) L Page 2 It is important that you read the information provided in the purchase packet. It will help you to understand your rights during the acquisition process and also to assist you in making sound decisions. As the acquisition of your property proceeds, you will undoubtedly have additional questions. Please direct them to the Mn /DOT representative who submitted this offer. Sincerely,_____ _ _- a�g �- 5�c� Allan E. Pint, Director Office of Land Management Package Contents: Guide for Property Owners Legal Description describing acquisition • Offer to Sell and Memorandum of Conditions (reference copy if applicable) Conveyance Instrument (reference copy if applicable) "Relocation Assistance" Booklet (if applicable) Valuation Report Appraisal Reimbursement Claim Form R72960F -r1 w.doc Receipt of Valuation Report: Date: Owner: • 5�� (7/2003) Minnesota Department of Transportation APPRAISAL REIMBURSEMENT CLAIM (Payee) City of Hutchinson Dist. 8 Artemis S.P. 4302 -44 Parcel 207 C.S. 4302 (7= 119 -22 -2) C.ID. 80192 Approved Amount Approved Date Application Approved Mail Check to: Fed No. State Funds County McLeod I I Name Prop. Owner City of Hutchinson Prop. Address City/State/Zip Fed Tax ID /SS Number: State Tax ID Number: Address City/State/Zip Vendor Number: I, the undersigned, do hereby certify that the above information is correct, and that any receipts or statements attached hereto accurately represent the expenses incurred. I further certify that I have not submitted any other claim for reimbursement of, or have received compensation or reimbursement for, any expense in connection with this claim. I understand that any falsification of any portion of this claim will result in its denial. MAIL CLAIM TO: Date Name (print) Signature . DIST.8- WILLMAR Telephone DISTRICT RELOCATION ADVISOR BOX 768, 2505 TRANSPORTATION RD. WILLMAR, MN 58201 PHONE MM 2814th 5C� June 28, 2005 • 4302207.222 Parcel 207 C.S. 4302 (7= 119 -22 -2) S.P. 4302 -44 All of the following: MJS Sip All right of access to Lot 7, Block 15, Townsite of Hutchinson North Half, as shown by the access control symbol as Parcel 207 on Minnesota Department of Transportation Right of Way Plat Numbered 43-47 as the same is on file and of record in the office of the County Recorder in and for McLeod County, Minnesota; together with other rights as set forth below, forming and being part of said Parcel 207: Temporary Easement: • A temporary easement for highway purposes as shown on said plat as to said Parcel 207 by the temporary easement symbol, said easement shall cease on December 1, 2010, or on such earlier date upon which the Commissioner of Transportation determines by formal order that it is no longer needed for highway purposes. • �5c EXTINGUISHMENT OF ACCESS AND GRANT OF TEMPORARY EASEMENT C.S. 4302 (7= 119 -22 -2) Parcel 207 County of McLeod For and in consideration of the sum of Dollars ($ ), City of Hutchinson, a municipal corporation under the laws of the state of Minnesota, Grantor, hereby conveys and warrants to the State of Minnesota, Grantee, all existing or potential common law or statutory easement of access to, and a temporary easement on, premises in McLeod County, Minnesota, described as follows: All of the following: • All right of access to Lot 7, Block 15, Townsite of Hutchinson North Half, as shown by the access control symbol as Parcel 207 on Minnesota Department of Transportation Right of Way Plat Numbered 43 -47 as the same is on file and of record in the office of the County Recorder in and for McLeod County, Minnesota; together with other rights as set forth below, forming and being part of said Parcel 207: Temporary Easement: A temporary easement for highway purposes as shown on said plat as to said Parcel 207 by the temporary easement symbol, said easement shall cease on December 1, 2010, or on such earlier date upon which the Commissioner of Transportation determines by formal order that it is no longer needed for highway purposes. Grantor is the owner of the above described premises and has the lawful right and authority to convey as above set forth. The said Grantor does hereby release the State of Minnesota from any claims for damages to the fair market value of the above - described area covered by this extinguishment of access and grant of temporary easement and for its use, or any claims for damages to the fair market value of the remaining property of Grantor caused by the extinguishment of access or by the use of the temporary easement, including grading and removal of materials from said easement area for highway purposes. Notwithstanding the foregoing, Grantor does not release any claims it may have as a result of the negligence of the Grantee, its agents or contractors, in conducting any of the above activities. 0 SAMPLE Cd Page 1 of 2 P/ ,5(1) 9 STATE OF MINNESOTA ) ) ss. COUNTY OF MCLEOD ) CITY OF HUTCHINSON M Is Mayor And Its Clerk The foregoing instrument was acknowledged before me this day of by and the Mayor and the Clerk of City of Hutchinson, a municipal corporation under the laws of the state of Minnesota, on behalf of the municipal corporation. i This instrument was drafted by the State of Minnesota, Department of Transportation, Legal and Property Management Unit, St. Paul, Minnesota 55155 R72895G- 08W.doc 0 NOTARY PUBLIC My commission expi Page 2 of 2 5C� • MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL FROM: JOHN RODEBERG SUBJECT: OUT OF STATE TRAVEL DATE: 9/19/2005 Per City Council Policy, I would like to request an out of state travel approval for Becca Cooper to attend an OPS training session in New Mexico. We currently do not have a person trained on the OPS program and would like to be able to utilize the options of this program's potential for tracking costs for budget reports, maintenance records, and lab data tracking. The training session is for 4 days, October 4 -7 2005. I have enclosed a cost approximation summary for this training. This item was budgeted for 2005. I recommend approval. 0 Thank you, John Rodeberg Director of Public Works City of Hutchinson • 5�J) • OPS Training Cost Summary October 4 -7 2005 OPS Training 4 days $1600.00 Airfare roundtrip 380.30 Hotel 258.00 Car rental 201.34 TOTAL $2439.64 All prices except for the OPS Training are approximate. Prices are quoted from Bursch Travel- Hutchinson. • 5r�� • MEMORANDUM TO: HONORABLE MAYOR AND CITY COUNCIL FROM: JOHN RODEBERG SUBJECT: OUT OF STATE TRAVEL -RANDY DEVRIES DATE: 9/19/2005 Per City Council Policy, I would like to request an out of state travel approval for Randy DeVries to give a presentation at the Wisconsin Wastewater Operators' Association Annual Conference in Green Bay. The dates required for this event would be October 4 — 6. Total cost for this trip would be $275. This item was budgeted for 2005. I recommend approval. Thank you, C, J John Rodeberg Director of Public Works City of Hutchinson • 50- • Randy DeVries City of Hutchinson 111 Hassan Street Hutchinson, MN February 16, 2005 Dear Mr. DeVries, the Wisconsin Wastewater Operators' Association Re: 2005 WWOA Conference Technical Program Congratulations! Your submittal of a paper for the 2005 Conference Technical Program has been accepted for presentation at our Annual Conference in Green Bay. On February 3, the Conference's 20- member Technical Program Committee reviewed a total of 66 papers that were submitted for consideration. Our tentative Technical Program layout this year allowed for 37 available presentation time slots. Please review the following fine items dealing with your presentation; this information will be printed (as noted below) in the Conference's Technical Program Brochure. Space for inclusion of presentation titles and presenter names in the Program schedule layout is very limited. I would encourage those of you with lengthy presentation titles to resubmit them with abbreviated versions. Ir addition, the limited space will allow us to generally identify only one presenter; possibly two. Presentation: Direct Dryer Operation in Hutchinson MN Presenter: Randy DeVries and Ed Nevers Sessions: F Date: Wednesday, October 5, 2005 Time: 3:30 p.m. — 4:00 p.m. There are a number of additional pieces of information that must now be received from you relative to the presentation itself. I am enclosing a separate sheet that contains sections dealing with (1) speaker biography, (2) summary of presentation and (3) AV needs. It is imperative that this information be verified, completed and returned to my office no later than April 15, 2005. 1. Speaker Biography. On the enclosed form, please provide some brief background information on yourself and that of any co- presenters you may be using. This information is used by our technical session moderators to introduce presenters to the audience. 2. Summary of Presentation. Conference attendees are provided with an abstract booklet that summarizes all technical presentations given. The abstract information is used by attendees to review and select those technical sessions of interest to them. An abstract • summarizing your presentation in 100 - 150 words must be provided on the enclosed form. Please list contributors to your presentation in your abstract because often only one presenter is listed in our Technical Program schedules due to limited space constraints. • 3. AV Needs. The WWOA will provide various pieces of AV equipment, as needed in all technical session rooms. Please identify your specific AV needs on the enclosed form. Note: If you are doing a "PowerPoint" type presentation, you are strongly encouraged to provide your own projector. The WWOA will provide a "back -up" projector if needed; however, technical difficulties may arise when connecting to a strange projector. The WWOA is required to set specific deadlines relative to the receipt of Conference Technical Program information. We have to do this because of some very tight deadlines set upon us by a number of outside assistance partners including the printers. Even though it may seem as if the materials need to be submittal months in advance of the actual Conference, it is critical that deadlines be strictly adhered to. The entire Technical Program package must be completed in its final form and delivered to the printers by mid -May of each year. With that in mind — • Time slots. Your presentation has been slotted along with similar categorized papers on a specific date and time noted on the front page. If this is in ANY WAY an issue — contact my office immediately and we will attempt to resolve the issue as best we can. However, we cannot guarantee an alternate date and time. The slotting of papers was a time - consuming "best fit' effort by the 20- member Technical Program Committee. • Changes, Corrections, etc. The April 15, 2005 deadline must be adhered to. There is a brief window of opportunity after that time to make any unforeseen changes to the Technical Program information you have provided. Please contact my office ASAP! If the • required information as noted is not received by April 15, 2005, I, along with the Technical Program Committee, will be forced to "pull' your presentation and substitute another similar paper. • AV Needs. Obviously, AV needs and issues can be addressed right up until the Conference arrives. However, it is important for the Committee to know what your anticipated needs are well in advance so we can arrange appropriate equipment with the Conference hotel and exhibition center. Please adhere to the April 15, 2005 deadline. Finally, we ask presenters not to provide any incentives such as door prizes to get people to attend their session. The Exhibit Hall is the proper place for handing out small items and door prizes from a booth. Additionally, the opportunity that we are giving you to speak to our members is for educational purposes only. If you represent a company selling a particular product, you may not use this time to sell your product. Presentations are to be made as generic as possible. Presenters violating this rule will not be allowed to present in the future. Thank you for your cooperation. If you have any questions, please contact me at 715.720.6288 (phone), 715.720.6300 (fax) or email kmarshall @sehinc.com. I am looking forward to a great program and a fantastic Conference attendance this year. I appreciate every effort you take to make it so. See you in Green Bay! Best Regards, • Kay M. Marshall Vice President, WWOA 2005 Technical Program Committee Chair 5C)0 Community Business /Organization Display Space Registration Due on or before 12:00 noon on Friday, September 30, 2006 • HHS Student Council, 1200 Roberts Road SW, Hutchinson, MN 55350 FAX 320.587.8217 (attn Deb Marcotte) or email debbm (a)hutch.kl2.mn.us or drop off at the HHS office between 7AM and 4PM Monday through Friday. For more information or forms, please visit our website at www.hutch.k12.mn.us Name of Business or Organization: Address Name of Business Contact: Position: Phone: Email: 0 FAX: 2005 Homecoming Theme R- E- S- P -E -C -T by Aretha Franklin Please participate in the show of school and community pride, even if you do not want to participate in the judging. Judging of the display space will take place throughout the week of October 3 — 7, 2005. Judging of the display space will be based on the following categories: • Most Original Display of the Homecoming Theme • Most Spirited • Best Use of School Colors. Winners will be announced in the Hutch Leader the following week. Winners will receive a certificate of award. Let's show off our school and community pride by coming alive with the yellow and black of HHS! ti ta� HHS Homecoming 2005 Schedule of Events Theme: R- E- S- P -E -C -T by Aretha Franklin Friday, September 16 in the HHS office Homecoming Court nominations due by 3 PM Wednesday, September 21, at designated locations Voting for the 2005 Homecoming Court during lunch shifts Friday, September 23, at 1:50 PM at Knutson Field Homecoming Kickoff Assembly with Introduction of the 2005 Homecoming Court Week -long Dress Up Days! Week -long Rock, Paper, Scissors Contest! Monday, October, 3, Pajama Day Judging in front of the Media Center from 7:20 — 7:40 AM Tuesday, October 4, Clash Day Judging in front of the Media Center from 7:20 — 7:40 AM Sophomore Class Respect Retreat Wednesday, October 5, Era Day Judging in front of the Media Center from 7:20 — 7:40 AM Thursday, October 6, Class Color Day Seniors = black; Juniors = white; Sophomores = red; Freshmen = green; Faculty = orange Judging in front of the Media Center from 7:20 — 7:40 AM Voting for the 2005 Homecoming King and Queen and Prince and Princess during lunch shifts Friday, October 7, Spirit (Black and Yellow) Day Judging in front of the Media Center from 7:20 — 7:40 AM All events will be held outdoors, weather permitting 11:30 — 12:30 All School Picnic 12:30 — 1:00 Pep Fest and Coronation 1:00 — 2:30 Student and Staff Activities 4:00 — 4:30 Homecoming 2005 Tiger Pride Parade with representation from all HHS activities and organizations 5:00 — 9:00 Tailgate Party 6:00 — 7:00 Homecoming Pep Fest 7:00 Homecoming 2005 Football Game HHS Tigers vs. AHA Stars Saturday, October 8 6:30 — 8:30 Homecoming Photos 7:30 — 9:00 Homecoming Dinner, HHS Cafeteria, 9:00 — 9:30 Homecoming Spirit March, HHS Gym, public invited 9:00 — 12:00 Homecoming Dance, HHS Gym, Semi - formal dress (no jeans or T- shirts) • • • C TO: Mayor & City Council FROM: Gary D. Plotz DATE: September 20, 2005 SUBJECT: 2005 Visioning Goals Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 320. 587- 5151/Fax 320 - 234 -4240 The following three objectives are the last of the goal statements that needed to be created as a result of the City Council's visioning workshop held earlier this year. These are in the area of: Bring Downtown Merchants Closer Together Regional Transportation Objective Economic Development Objectives I will be presenting these goal statements at the September 27, 2005, City Council meeting. In the mean time, should you have any questions regarding them, please contact me. Printed on recycled Paper - Q (a) • Goal Statement — Bring Downtown Merchants Closer Together Action Verb: Facilitate Communication(s) and Program(s) to Inspire Greater Participation of "Smaller Merchants" in Downtown Activities Measurement: 1. Number of Informal Meetings Per Year 2. Number of New Participants that have not actively participated in the past three years in the Downtown Association or Chamber of Commerce Activities 3. Number and quality of new iniatives (programs) that target merchants (mainly small businesses) that have been largely inactive for whatever reasons. 4. Number of barriers identified that continue to limit their involvement for those that desire to be involved Key Participants: Merchants in the Downtown (especially smaller operators), Downtown Association, Chamber of Commerce, EDA, Mayor, City Council, Hutchinson Leader, and Other Local Small Merchant /Shop Associations in the • state or nation. Team Members: Steve Cook, Bill Arndt, and Gary Plotz Team Leader: To be determined Milestone: 1. Hold quarterly meeting throughout the downtown at their locations to hear concerns and identify needs. 2. Determine "what agency" may be able to best spearhead the improvements desired (ongoing). 3. Identify barriers that impede the involvement of merchants (mainly the smaller businesses), specifically examine the "organization structure" that is needed to facilitate a response to their needs by June 1, 2006 4. Provide a quarterly or semi- annual report to the City Council, EDA, Downtown Association, and Chamber Downtown Committee Deadline: Ongoing for W to two years (eight meeting or more), then re- evaluate • whether or not to continue this forum. Rta) REGIONAL TRANSPORTATION OBJECTIVE r- -1 u Action Verb: Identify, Define, and Prioritize Hutchinson's Strategic Regional Transportation Objectives Subiect: Regional Transportation (not local traffic) Measurement: • Thoroughness of defining regional transportation objectives • Clarity in prioritizing the objectives among the listing • Quality of defining the cost and benefits of each objective • Amount of public input utilized to complete objective —Key Participants: DOT, County Engineer, City Public Works Director, City W ngineer, Federal and State Representatives, City Planning Director, Chamber Transportation Committee, General Public, Transportation Corridor Groups Other Communities, and Consultants (if needed) Team Members: County Engineer, City Public Works Director, City Engineer Team Leader: Public Works Director Milestones: • Solicitation of Public Input December 15, 2005 • Progress Report to the City Council on or before January 15, 2005 (listing and defining the objectives) • Prioritization and Analysis (cost /benefit) by February 15, 2006 • Recommendation to City Council for Consideration and Adoption by March 192006 0Completion Date: March 1, 2006 9 to ECONOMIC DEVELOPMENT OBJECTIVES • Action Verb: Solicit and Prioritize Economic Development Opportunities for Existing Businesses and Recruitment of New Businesses Subject: Economic Development Measurement: • Thoroughness obtaining input for existing businesses and what associated business would help their operations • Number and quality of targeted "new recruitment areas" • Clarity in prioritizing which objectives (overall) are of the highest cost /benefit • Amount of public input from stakeholders on "what" opportunities to focus on Key Participants: EDA Director, EDA Board, Local Commercial and Industrial Businesses, Ridgewater College, School District Local Employment Office, Public Utilities, Local Banks, Southwest Minnesota Foundation, MN Department of Trade and Economic Development, State and County Representatives, Chamber of Commerce, Local Residents Team Members: EDA Chairperson, EDA Director, Local Major Industry Representative (3M or Hutchinson Technology) Team Leader: EDA Director Milestones: • Solicitation of industry, including visitations, and public input December 15, 2005 • Progress Report to the City Council on or before January 15, 2005 (listing and defining the objectives) • • Prioritization of objectives involving existing business and recruitment objectives beyond supporting the existing business (new focus initiatives) 4:1) and Analysis (cost/benefit) by February 15, 2006 • • Presentation and recommendation of prioritized objectives to the City Council for consideration and adoption by March 1, 2006 Completion Date: March 1, 2006 9 • qca� ORDINANCE NO. 05 -0418 • AN ORDINANCE SUSPENDING ENFORCEMENT OF HUTCHINSON CITY ORDINANCE 92.18 PERTAINING TO HOURS OF CONSTRUCTION DURING THE HIGHWAY 7 CONSTRUCTION PROJECT Findings of the City Council: That on or about April 1, 2006, Letting No.l, Project No. 06 -01, will commence improvement on Highway 7 and Highway 15 in the City of Hutchinson. In order to have the project completed in a timely manner and to eliminate delays and additional expenses for the City of Hutchinson and the State of Minnesota, as well as for the public good, governmental entities and their contractors and subcontractors may need to work longer hours then permitted in Hutchinson City Code §92.18 V2(c) which permits construction activities only between the hours of 7:00 a.m. and 10:00 p.m. on any weekday or between the hours of 9:00 a.m. and 9:00 p.m. on any weekend or holiday. Therefore, the Council of the City of Hutchinson does hereby ordain that Hutchinson City Code §92.18 shall not be enforced on Letting No. 1, Project No. 06 -01 until that project is certified as complete by the City Engineer. Adopted by the City Council this 11 `h day of October, 2005. • Attest: Gary D. Plotz, City Administrator Steven W. Cook, Mayor • 9 0� r1 �i • 11 C TO: Mayor Steve Cook and City Council Members FROM: Gary Plotz, City Administrator DATE: September 19, 2005 SUBJECT: General Manager Search — Creekside Soils Hutchinson City Center 111 Hassan Stmet SE Hutchinson, MN 55350-2522 320587- 5151/Faz 320 - 234 -4240 As you are aware, Steve Madson will be terminating his contract as General Manager for Creekside Soils effective the end of this month. Discussion was held at the last Compost Advisory Board meeting as to how to fill this position. The recommendation of the Board was to advertise a Request for Proposals to seek contract candidates to serve in the General Manager capacity. Based on this recommendation, I request the City Council's approval to authorize staff to formulate a Request for Proposals to seek candidates for consideration of the General Manager position at Creekside Soils. Printed on recycled paper - a (c) CITY OF HUTCHINSON MEMO Finance Department September 20, 2005 TO: MAYOR 6 CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: BUDGET It would be ask of the City Council to approve workshop date(s) to continue work on the 2006 General Fund Budget, enterprise and internal service funds. H: \DDC \City council memo 3.doc • 9 (d) Possible dates would include prior to the October 25 City Council • meeting and /or other dates the council would have open. H: \DDC \City council memo 3.doc • 9 (d) C 0 Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350 -2522 320 - 587- 5151/Fm 320 - 234.4240 ,�; - "s f < �: lu . ate. P "t - �°'.�'' ` /I TO: Mayor and City Council FROM: John P. Rodeberg, Director of Public Works RE: Consideration of Adopting Revised Resolution for Layout Approval on TH 7 DATE: September 23, 2005 40 I have been contacted by Mn/DOT and advised that our previously approved resolution does not meet their standards for Municipal Consent. The wording of the resolution requires that contingencies be addressed. According to the Attorney General's office, this apparently is not considered full Municipal Consent, and therefore requires a contested process. In order to proceed with the project, Mn/DOT has responded to our previous contingencies (see attached correspondence) and has requested that we approve a revised resolution without the contingencies. We are very comfortable with the actions of Mn/DOT in regards to the contingencies, and do not want to hold up the progress of the project. We therefore recommend approval of the attached revised resolution. cc: Gary Plotz— City Administrator • Kent Exner — City Engineer Julie Wischnack — Director of Planning/Building/Zoning Printed on recycled paper- I O (C,) RESOLUTION NO. 12822 • RESOLUTION FOR LAYOUT APPROVAL LAYOUT NO. 2B S.P. 4302 -44 TRUNK HIGHWAY 7 AND 22 — HUTCHINSON MN (LETTING NO. 1/PROJECT NO. 06 -01) At a meeting of the City Council of the City of Hutchinson, held on the 11th day of August, 2005, the following Resolution was offered by Councilmember Arndt and seconded by Councilmember Peterson to -wit: WHEREAS, the Commissioner of Transportation has prepared a final layout for the improvement of Trunk Highway 7 within the City of Hutchinson from Shady Ridge Road NW to High St NE and Trunk Highway 15 within the City of Hutchinson from 5th Avenue N to 2nd Avenue N; and seeks the approval thereof; and WHEREAS, said final layouts are on file in the Minnesota Department of Transportation Office in Willmar, Minnesota, being marked, labeled and identified as Layout No. 2B S.P. 4302 -44, and WHEREAS, improvements to city streets and appurtenances have been included in the said final layouts. NOW, THEREFORE, BE IT RESOLVED that said final layout for the improvement of said Trunk Highways 7 and 15 within the corporate limits be and is hereby approved. Upon the call of the roll, the following Council Members voted in favor of the Resolution: Mayor Cook, • Councilmember Haugan, Councilmember Arndt, Councilmember Peterson and Councilmember Stotts. No Council Members voted against its adoption. Approved this 27th day of September 2005. Attest: Mayor, Steven W. Cook STATE OF MINNESOTA COUNTY OF MCLEOD CITY OF HUTCHINSON I do hereby certify that the foregoing Resolution is a true and correct copy of a resolution presented to and adopted by the Council of the City of Hutchinson Minnesota at a duly authorized meeting thereof held on the 27th day of September, 2005, as shown by the minutes of said meeting in my possession. (SEAL) City Administrator, Gary D. Plotz • 10 (a-) Minnesota Department of Transportation r District 8 - Willm,v /Marshalllllatchinson 2505 Transportation Road Office Tel: 320 -231 -5195 Willmar. MN 56201 800- 657 -3992 Pax: 320- 231 -5168 www.mndot.eov September 23, 2005 John Rodeberg Hutchinson Public Works Director 111 Hassan Street Hutchinson, MN Dear John: I am writing this letter as a follow up to the Municipal Consent Resolution received from the city of Hutchinson on August 11, 2005. There were several issues that the City included in the resolution. I believe that we have resolved those issues. The issues in resolution and the actions taken follow: . 1. The pond location and shape near the electrical plant needs to be reviewed due to obstacles. The pond has been modified as the city requested. A drawing of the modified pond is enclosed. 2. The pond west of Water Street appears to conflict with an alley /utility easement. A review of title information by Mn /DOT's Right -of -Way Office indicates that there is no alley associated with this property. 3. Assess to 2nd Avenue NW /parking area west of Main Street needs an appropriate access. The parking lot entrance has been modified as the city requested. A diagram of the modified parking lot is enclosed. 4. Property Owners of 301 Kouwe St. and 345Hwy 7 would like to share an entrance. Marion Koebnick asked if her driveway could be moved to the property line which she believed that she shared with Louis Brunner, where a shared entrance with the Brunner property could be constructed. Mr. Brunner did not object to this proposal so it was investigated by Mn /DOT. A search of • the property ownership revealed that there is a piece of property approximately 44 feet wide separating the Koebnick and Brunner properties. Sylvia Zabel, who is apparently deceased, is the property owner of record. 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