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cp01-10-2006 cAGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, JANUARY 10, 2006 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION -Rev. Max Myers, Riverside Assembly of God Church 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF DECEMBER 27, 2005 Action -Motion to approve as presented 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR DECEMBER 2005 2. BUILDING DEPARTMENT MONTHLY REPORT FOR DECEMBER 2005 3. HUTCHINSON UTILITIES COMMISSION FINANCIAL STATEMENT FROM NOVEMBER 2005 4. HUTCHINSON AREA HEALTH CARE FINANCIAL STATEMENT FROM NOVEMBER 2005 ~(b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12884 -DESIGNATING OFFICIAL NEWSPAPER AS HUTCHINSON LEADER 2. RESOLUTION NO. 12885 -APPOINTING GARY PLOTZ AS CITY ADMINISTRATOR FOR 2006 3. RESOLUTION NO. 12886 - DESIGNATION OF DEPOSITORIES OF CITY FUNDS IN COMMERCIAL BANKS AND INSTITUTIONS 4. RESOLUTION NO. 12887 -RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST MINNESOTA BANK N.A. OF HUTCHINSON, MINNESOTA 5. RESOLUTION NO. 12888 -RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM MIDCOUNTRY BANK OF HUTCHINSON, MINNESOTA 6. RESOLUTION NO. 12889 -RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO.OF HUTCHINSON, MINNESOTA 7. RESOLUTION NO. 12890 -RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM WELLS FARGO BANK OF HUTCHINSON, MINNESOTA 8. RESOLUTION NO. 12896 -RESOLUTION APPROVING SECURITIES .FOR COLLATERAL FROM HOME STATE BANK OF HUTCHINSON, MINNESOTA CITY COUNCIL AGENDA -JANUARY 10, 2006 9. RESOLUTION NO. 12891 -RESOLUTION FOR PURCHASE • 10. RESOLUTION NO. 12892 -RESOLUTION SUPPORTING LIJCE LINE TRAIL 11. ORDINANCE NO.OS-0425 -ORDINANCE APPROVING THE SALE OF CITY-OWNED PROPERTY TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR THE IMPROVEMENT OF TRUNK HIGHWAY SEVEN (SECOND READING AND ADOPTION) 12.ORDINANCE NO.OS-0428 -ORDINANCE APPROVING THE SALE OF CITY-OWNED PROPERTY TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR THE IMPROVEMENT OF TRUNK HIGHWAY SEVEN (SECOND READING AND ADOPTION) (c) CONSIDERATION FOR APPROVAL OF 2006 GAMBLING LICENSE FOR MILITARY ORDER OF COOTIES TO OPERATE GAMBLING DEVICES AT VFW POST 906 (d) CONSIDERATION FOR APPROVAL OF JOINT POWERS AGREEMENT WITH SOUTHWEST MINNESOTA DRUG TASK FORCE (e) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDER NO. 1 - LETTING NO. 19, PROJECT NO.OS-23 (WASTEWATER TREATMENT FACILITY IMPROVEMENTS - BUILDING 90 FILTER PRESS CONTROL PANELS) (f) CONSIDERATION FOR APPROVAL OF WASTEWATER INDUSTRIAL PRETREATMENT PROGRAM FEES Action -Motion to approve consent agenda 6. PUBLIC HEARINGS - 6:00 P.M. • COMMUNICATIONS, REQUESTS AND PETITIONS 8. UNFINISHED BUSINESS (a) RESOLUTION NO. 12876 -RESOLUTION ADOPTING 2006 CITY OF HUTCHINSON FEE SCHEDULE Motion to reject -Motion to approve 9. NEW BUSINESS (a) SELECTION OF COUNCIL'S VICE PRESIDENT Action -Motion to elect (b) DESIGNATION OF COUNCIL REPRESENTATIVES: 1. AIRPORT COMMISSION -Steve Cook 2. CREEKSIDE ADVISORY BOARD -Casey Stotts. and Bill Arndt 3. HUTCHINSON AREA HEALTH CARE BOARD -Kay Peterson 4. HUTCHINSON COMMUNITY DEVELOPMENT CORP. BOARD (EDA) -Jim Haugen & Casey Stotts 5. HUTCHINSON HOUSING, INC. (HRA) -Casey Stotts 2 CITY COUNCIL AGENDA -JANUARY 10, 2006 6. HUTCHINSON UTILITIES COMMISSION -Steve Cook • 7. LIBRARY BOARD -Kay Peterson 8. MID-MINNESOTA COMMISSION -Bill Arndt 9. PARKS, RECREATION, COMMUNITY EDUCATION ADVISORY BOARD -Bill Arndt 10. PLANNING COMMISSION -Jim Haugen 11. HUTCHINSON SAFETY COUNCIL -Kay Peterson 12. TELECOMMUNICATIONS COMMISSION -Steve Cook 13. WAGE COMMITTEE -Jim Haugen and Kay Peterson Action -Motion to ratify Mayor's appointments (c) CONSIDERATION FOR APPROVAL OF 2006 CITY CALENDAR Action -Motion to reject -Motion to approve (d) CONSIDERATION FOR APPROVAL OF 2006 COMMUNITY HOUSING PLAN • Action -Motion to reject -Motion to approve (e) CONSIDERATION FOR APPROVAL OF ADJUSTING ELECTRIC AND GAS RATES EFFECTIVE WITH THE FEBRUARY BILLING FOR JANUARY USEAGE Action -Motion to reject -Motion to approve (f) CONSIDERATION FOR APPROVAL OF ADOPTING 2006 CITY OF HUTCHINSON WATER WASTEWATER REFUSE COMPOST BUDGET (ADOPT RESOLUTION NO. 12893) Action -Motion to reject -Motion to approve (g) CONSIDERATION FOR APPROVAL OF AUTHORIZING TRANSFER FOR ADMINISTRATION AND ENGINEERING FEES FOR 2005 BONDING (ADOPTING RESOLUTION NO. 12894) Action -Motion to reject -Motion to approve (h) CONSIDERATION FOR APPROVAL OF SETTING CITY COUNCIL VISIONING WORKSHOP Action - 10. MISCELLANEOUS (a) COMMUNICATIONS 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS ~. ADJOURN 3 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL • TUESDAY, DECEMBER 27, 2005 1. CALL TO ORDER - 5:30 P.M. Mayor teve oo ca e t e meeting to order. Members present were Bill Arndt, Kay Peterson, Jim Haugen and Casey Stotts. Others present were Gary Plotz, City Admimstrator, John Rodeberg, Public Works Director and Marc Sebora, City Attorney. 2. INVOCATION -Karen Olson, Oak Heights Covenant Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE An award was given to Chief Dan Hatten by Melissa Sayre, wife of Hutchinson Police Officer Ryan Sayre, for his support of the United States Military. Ryan Sayre is a member of the North Dakota National Guard and has been deployed for active duty to serve m Afghanistan. 4. MINUTES (a) REGULAR MEETING OF DECEMBER 13, 2005 Motion by Stotts, second by Arndt, to approve the minutes as presented. Motion carried unanimously. 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS • 1. AIRPORT COMMISSION MINUTES FROM NOVEMBER 17, 2005 2. PIONEERLAND LIBRARY SYSTEM FINANICAL REPORT FOR OCTOBER 2005 3. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM NOVEMBER 15, 2005 4. PLANNING COMMISSION MINUTES FROM NOVEMBER 15, 2005 5. HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM NOVEMBER 15, 2005 6. CITY OF HUTCHINSON GENERAL FUND FINANCIAL REPORT FOR NOVEMBER 2005 7. CITY OF HUTCHINSON INVESTMENT REPORT FOR NOVEMBER 2005 (b) RESOLUTIONS AND ORDINANCES • 1. RESOLUTION NO. 12862 -RESOLUTION FOR PURCHASE (BIO BAGS, TWO SQUAD CAR REPLACEMENTS, BIO DIESEL) 2. RESOLUTION NO. 12863 -RESOLUTION CLOSING VARIOUS DEBT SERVICE & CONSTRUCTION FUNDS 3. RESOLUTION NO. 12875 -RESOLUTION DESIGNATING LOCATION OF POLLING PLACE AND APPOINTING ELECTION JUDGES FOR THE 2005 CITY OF HUTCHINSON SPECIAL ELECTION 4. RESOLUTION NO. 12876 -RESOLUTION ADOPTING 2006 CITY OF HUTCHINSON FEE SCHEDULE u~~-~ CITY COUNCIL MINUTES -DECEMBER 27, 2005 . (c) PLANNING COMMISSION ITEM 1. CONSIDERATION OF EXTENSION OF FRASER' S SUBDIVISION PRELIMINARY PLAT WITH STAFF RECOMMENDATION AND FAVORABLE RECOIvw1EENDATION (ADOPT RESOLUTION NO. 12877) (d) 2006 LICENSE RENEWALS 1. HAULING LICENSE 2. MASSAGE LICENSE 3. TAXI CAB LICENSE 4. TOBACCO LICENSES (e) .APPOINTMENT OF JOEL SCHWARZE TO AIRPORT COMMISSION TO SEPTEMBER 2010 (f) CONSIDERATION FOR APPROVAL OF CHANGE ORDER NO. S - LETTING NO.10, PROJECT NO.OS- 12 (PLAZA 15 -ADDITIONAL CLASS 5 AGGREGATE BASE MATERIAL) (g) CONSIDERATION FOR APPROVAL OF SUBDIVISION AGREEMENT WITH CORNERSTONE COMMONS The following items were pulled for further consideration: 5(b)1, 5(b)3, and 5(b)4. Motion by Peterson, second by Arndt, to approve the remainder of the consent agenda. Motion carried unanimously. Item 5(b)1 had further discussion. John Olson, Public Works Superintendent, stated that some issues have arisen with biodiesel, but the Streets Dept. has been using 2% when they can. Motion by Arndt, second by Peterson, to approve Resolution No. 12862. Motion carried unanimously. Item 5(b)3 had further discussion. Marc Sebora noted that the-year needed to be changed on the title of the resolution from 2005 to 2006. Motion by Peterson, second by Haugen, to approve Resolution No. 12875 with the above-indicated change. Motion carried unanimously. Marc Sebora, City Attorney, reviewed with the Council the petition question that will be presented to voters on election day. Mr. Sebora explained the difference between the current Charter language and the proposed Charter language as presented by the petition committee. The proposed language includes provisions that a sale of Hutchinson Community Hospital will need to be to a vote of the citizens, as well as an ordinance approved by the City Council. Item 5(b)4 was pulled for further discussion. Julie Wischnack explained that a couple of changes needed to be noted on the Planning Department fee schedule. They included a revision of $225 to the vacation fee and a double permit fee for an "After the fact" and a Planning Commission special meeting. Mayor Cook suggested tabling the approval of the fee schedule to gain more information. Motion by Cook, second by Peterson, to table this item. The fees will remain as is until the new fee schedule is adopted. Julie Wischnack requested that action be taken in January, at least on the building permit fees. Motion carried unanimously. 6. PUBLIC HEARINGS - 6:00 P.M. (a) CONSIDERATION OF ADOPTION OF UPDATED CRITERIA FOR THE GRANTING OF BUSINESS SUBSIDIES Miles Seppelt, Economic Development Authority Director, presented before the Council. Mr. Seppelt explained that the topic of the hourly wage had come up at the last public hearing in August. After research, a 2 u~°-> CITY COUNCIL MINUTES -DECEMBER 27, 2005 new hourly wage of $9.30 has been incorporated into the business subsidies criteria. Motion by Arndt, second by Haugen, to close public hearing.. Motion carried unanimously. Mayor Cook suggested adding the wording "at least" before $9.30. Motion by Peterson, second by Stotts, to adopt updated criteria for the granting of business subsidies, with inserting the words "at least" before $9.30, adopting Resolution No. 12882. Motion carried unanimously. 7. COMMUNICATIONS, REQUESTS AND PETITIONS (a) PRESENTATION BY MARC VAILLANCOURT OF HUTCHINSON CONVENTION & VISITORS BUREAU ON 2003=2004 FINANCIAL STATEMENTS AND 2006 BUDGET Marc Vaillancourt, President of the Hutchinson Chamber of Commerce and Convention & Visitors Bureau (CVB), resented before the Council. Mr. Vaillancourt submitted financial statements. for 2003 .and 2004, as required by the agreement between the CVB and the City of Hutchinson. Mr. Vaillancourt also reviewed the 2006 CVB budget, which includes collection of a lodging tax and cashing out a reserve account. Mr. Vaillancourt shared table tents that will be published three times a year with upcoming events and the 2006 Visitors' Guide. Mr. Vaillancourt also shared other advertisements that will be distributed to restaurants and other hospitality organizations. Motion by Arndt, second by Stotts, to approve the 2006 Hutchinson CVB budget. Motion carried unanimously. 8. UNFINISHED BUSINESS (a) CONSIDERATION FOR APPROVAL OF COMPENSATION PLAN Mayor Cook noted that a special meeting was held December 19, 2005, regarding the plan. The Mayor noted he still has some reservations regarding the pay grid itself and he feels that it could be improved. He would like to visit with staff further regarding this. He asked if the grid could be delayed, yet t e market adjustment be approved. Council Member Stotts recommended moving forward with the pay grid and possibly making revisions it next year. Council Member Peterson agreed and stated that the wage committee has worked on this since May 2005. Motion by Peterson, second by Haugen, to approve 2006 compensation plan, including the 4.1% market adjustment. Council Member Stotts stated that he approved of the compensation plan, however he recommended changing the market adjustment to 3.8% due to the CPI index changing. Roll call vote: Haugen -aye; Arndt,- nay; Peterson -aye; Stotts -nay; Cook -nay. Motion failed. Mayor Cook commented on the pay grid. He stated that the way it is currently formulated, an individual that is not necessarily performing to high standards can still move up on the pay grid. Motion by Stotts, second by Arndt, to approve the compensation flan with a 3.8% market adjustment. City. Administrator Plotz stated that the Council reserves the right to ad ust the plan at any time. Council Member Peterson stated that the wage committee worked very hard on the ~~an, and although she isn't Kappy with 3.8%, she does not want to see it any lower. Mayor Cook noted he was in support of the 3.8% increase, however not satisfied with the pay plan itself. Roll call vote: Haugen.-aye; Arndt -aye; Peterson -nay; Stotts -aye; Cook - nay. Motion carried 3 to 2. Mayor Cook thanked the employees in the audience for attending. (b) CONSIDERATION FOR APPROVAL OF ADOPTING 2006 GENERAL FUND BUDGET (ADOPT RESOLUTION NO. 12868) Mayor Cook noted that since the market adjustment was lowered, he wondered if the tax levy could be adjusted. In addition he inquired as to whether the transfer from Creekside could be used to lower the levy instead of being placed in the contingency fund. Mayor Cook noted that by transferring these funds into the general fund, the public would be seeing a benefit from the facility. Ken Merrill clarified that the general fund would be reduced down $65,000. ~~~~ CITY COUNCIL MINUTES -DECEMBER 27, 2005 • Motion by Haugen, second by Peterson, to amend the 2006 tax levy that was adopted at the last City Council meeting. Motion carried unanimously. Motion by Stotts, second by Haugen, to adopt the 2006 general fund budget, reducing the total budget by $65,000, adopting Resolution No. 12868. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF AMENDING 457 PLAN (DEFERRED COMPENSATION) DOCUMENT Marc Sebora, City Attorney, presented before the Council. Mr. Sebora stated that the 457 Plan is a voluntary retirement plan available to all municipal employees. Due to changes made by the federal government, the Plan needs to be amended to identify the trustee of the plan. Information has not yet been received from a plan holder, therefore Mr. Sebora requested that the item be deferred to a later date. Motion by Stotts, second by Peterson, to defer this item to second Council meeting in January. Motion carried unanimously. (b) LETTING NO.2, PROJECT NO.06-02 (WATER TREATMENT PLANT) - ORDERING PREPARATION OF REPORT ON IMPROVEMENT - RECEIVING REPORT AND WAIVING HEARING - ORDERING IMPROVEMENT & PREPARATION OF PLANS & SPECIFICATIONS - APPROVING PLANS & SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS Kent Exner, City Engineer, presented before the Council. Mr. Exner shared the landscaping .plan with the Council. This landscaping plan had been presented to the Planning Commission at last week's meeting and a few changes were suggested. Security measures were discussed.. Mayor Cook asked if precast concrete is a cost-savings compared to a split-faced block. John Rodeberg noted that the two types of material were • compared, and it was found that the lifespan of the~block is much longer. This plant is designed for the current technologies to be used to 2025. Motion by Peterson, second by Stotts, to approve plans and specifications and ordering advertisement for bids for Letting No. 2, Project No. 06-02 (Water Treatment Plant). New landscape renderings will be presented to the Planning Commission based on their comments. Motion carried unanimously. (c) CONSIDERATION FOR APPROVAL OF ITEMS RELATED TO THE TRUNK HIGHWAY 7/22 PROJECT (AMENDMENT NO. 3 TO CONTRACT AND MUNICIPAL PROPERTY PURCHASE BY STATE) John Rodeberg, Public Works Director, stated that an amended contract needs to be approved for this project. MnDOT has agreed to change a contract with Bolton & Menk and, although no changes will be made to the contract with the City, the City has to sign off on that. In addition, MnDOT needs to acquire property on TH15 on the west side of the city-owned generating plant. This would cause the current access to the plant to no longer exist. Dave Johnston, MnDOT, presented before the Council. Mr. Johnston explained that the project is ready to be advertised for letting, however that cannot be done unless all right-of--way property is acquired. All documentation needs to be submitted to the federal government by January 3, 2006. Discussion was held regarding access that the City would like to have to the generating plant. Mr. Johnston stated that access may be able to be obtained from Prospect Street and he will work with John Rodeberg on this piece. Total acquisition price for the property is approximately $100,000. Discussion was held regarding the sign on the current property. The appraiser informed Gary Plotz that. MnDOT would pay for the relocation of the sign. There is currently an existing entrance on the east side of the plant off of Hwy 7. This access will need to be reconfigured. Motion by Peterson, second by Stotts, to approve amendment no. 3 to contract and municipal property purchase by State of Minnesota for the Trunk Highway 7/22 project. Motion carried unanimously. 4 ~ ~~~ CITY COUNCIL MINUTES -DECEMBER 27, 2005 (d) PRESENTATION BY KENT EXNER, CITY ENGINEER, ON LOCAL TRAFFIC FLOW & SAFETY OBJECTIVE Kent Exner, City Engineer, presented before the Council. Mr. Exner shared the results of a survey that was sent out to residents regarding local traffic flow and safety. Almost 800 questionnaires were returned. Overall, the survey showed that the residents feel that the traffic flow and traffic safety need improvement, although traffic flow and safety were rated near excellent surrounding the school zones. More effort towards bicycle and pedestrian safety and access was identified, as well as improving additional crosswalk enforcement and safety. Next, Mr. Exner will be generalizing and tabulating the comments/input provided on the questionnaires. A map and priority list will then be created as a result of the questionnaires. (e) CONSIDERATION FOR APPROVAL OF ADOPTING THE CAPITAL PROJECTS FUND BUDGET FOR FISCAL YEAR 2006 (ADOPT RESOLUTION NO. 12864) The numbers included in this budget had been reviewed previously with the Council at a workshop. Motion by Stotts, second by Haugen, to adopt the 2006 capital projects fund budget, adopting Resolution No. 12864. Motion carried unanimously. (f) CONSIDERATION FOR APPROVAL OF ADOPTING THE 2006 STORM WATER UTILITY BUDGET Ken Merrill, Finance Director, stated that this budget had been presented to the Council at a workshop earlier. John Rodeberg noted that residential rates are proposed to go down approximately 5% and commercial rates are proposed to be raised approximately 9%. A portion of these fees will be used for the Crow River Dam. These funds can only be used for stormwater-related items. Motion by Stotts, second by Peterson, to adopt the 2006 storm water utility budget, adopting Resolution No. 12865. John Rodeberg noted that commercial rates can be reduced if industrial users conduct their own ponding. Discussion was held regarding ponding and other treatment processes. Motion carried unanimously. MISCELLANEOUS (a) COMMUNICATIONS 1. Transient Merchant. license application. Motion by Stotts, second by Arndt, to approve the transient merchant license for T.A.P. Enterprises, with the contingency that the background investigation comes back favorably. Motion carried unanimously. Casey Stotts -Council Member Stotts requested that the fee schedule be taken care of right away in January. He asked that information describing the fees and increases be distributed to the Council Members. Gary Plotz - Mr. Plotz requested a workshop be scheduled to discuss the compost budget. Motion by Peterson, second by Arndt, to set a Council workshop for January 10, 2006, at 4:15 p.m. to discuss the compost budget. Motion carried unanimously. Mr. Plotz also spoke about a project with the International City/County Management Association that will review performance-based budgeting. Department directors will meet with four other cities and compile various measurements of their departments. This information will be put together by the end of March and a formal presentation will be given later in the year. The group that will be administering this would like to be part of the Council's visioning workshop. John Rodeberg - Mr. Rodeberg stated that the regional transportation objective will be presented in January or February. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Peterson, second by Stotts, to approve claims, appropriations and contract payments. Motion carried ~~~) CITY COUNCIL MINUTES -DECEMBER 27, 2005 unanimously. .ADJOURN With no further business to discuss, a motion was made by Arndt, seconded by Stotts to adjourn at 7:30 p.m. Motion carried unanimously. 6 ~ ~~~ }r y • Memo To: Mayor and City Council Members From: Brad Emans, Fire Chief Date: 1 /03/06 Re: Monthly Update on Activities of the Fire Department The fire department responded to 32 general alarms in the month of December. Example of a few of the calls: • We responded to a residential house fire in Hassan Valley Twp., were a young child started a fire on the stove in the kitchen. • The FD responded to a snowmobile that went through the ice on the Crow River, the rider was able to make it out of the water safely. As a gesture of good will we pulled the victims snowmobile out of the river for him. • We responded to an apartment fire, the renter had left a combustible product on the stove with the burner on. • We responded to an arson fire in the kitchen of the St Anastasia Church /School. This fire is currently under investigation. • We assisted the PD on a child welfare case. We determined the home was not habitable. • The FD responded to a leaking natural gas supply line running down an alley in the southern part of Hutchinson, we stood-by while Hutchinson Utilities corrected the problem. • We assisted the police department with a bomb placed in a mailbox. This is the breakdown of the calls for the month: City: Residential 2 Commercial/Industrial 4Multi-family 4 School 1 Carbon Monoxide 5 Hazardous Material 7 Vehicle 0 Rescue 2 Medical 0 Grass 0 Sky-Warn 0 Good Will 0 Mutual Aid 0 • 1 ~~~~ ~ Rural: Rescue 0 Grass Type 0 Medical 4 Residential 2 Farm Building 0 Hazardous Material 0 Carbon Monoxide 0 Vehicle 0 CommerciaUlndustrial 0 Good Will 0 Drills /Meetings /Other Information • SCBA Maintenance • Annuallnventory • Ice Rescue /Class Room Fire Prevention /Public Relations • Salvation Army Bell Ringing at Wal-Mart • Shop with kid's at Wal-Mart • Clinton House Apartments -Fire prevention class • The Oaks -Residents safety / suninral class • The Oaks - Staff in-service on fire safety / FD procedures in case of an emergency • The Pines -Residents safety /survival Gass • • Page 2 `~~~-~I Building Permils by Type b 2005 er, For dte Month of Decem 1'I'Eh9 _ DGSG _ COUN'I~ Ve~L[,1.A"CIOt~f 010 _ -- (RESIDENTIAL RESHINGLE _ __ _ 1 $0.00 ' --- 015 II -- - - - - _ tRESIDENTIAL RESIDE - ---_ - - ~ 5 $0.00 020 !RESIDENTIAL WINDOW REPLACEMENT 6 $0.00 ;025 EXCAVATION ', 3' $0.00 1040 __ _ 'MANUFACTURED HOME INSTALLATION ~ 2 __ _ $0.00 050 ~iDEMOLITION I 20 $0.00 055 (SIGN 4 $0.00 075 FINISH BASEMENT 5 $0.00 ' ~1 SINGLE-FAMILY DETACHED 4 $518,000.00 327 STORES ~ CUSTOMER SERVICES 1 $500.00 328 ~ -- - - _ OTHER NONRESIDENTIAL - 2 -- - - $13,000.00 1434 RESIDENTIAL HOME ADDITIONS 4, $45,800.00 437 I NONRESIDENTIAL ~ NON HOUSEKEEPING ADDITIONS 1 $225,000.00 I TOTAL ITEMS: 58' $802,300.00 • Number of Inspections for the month = ~ 6 ~ Number of Plumbing Permits for the month = 20 ~•~,_{rr ~.~ •.':.'i 22!2;?0:~ - ---------- I-Ii.ITC:~aIt~!~;ON _ UT_i L_f.:l"T _ . hSMi:f.SS I:ON i='AGE 1 I RHLANCF' SHF_ET _~' 1 # ~r ~ ~x TOTAL,. _ ~ '~ ~' '~' ASSl~T5 __-- ----------___ - iJTILITY.- F•1_.ANT -_A7 C05T LAND L< LAt~lD F:IGtdTS i,99G,42::;,<^-.5 DEF'1'wECIAEci_E l.)TJi_IT'r PLANT 98,132b,2S:3.b2 1_0TAL UTILITY F9._ANT -- --- --------------2t74,8i6,b16.E!'7 ------------ - LESS ACGUNiULATED DEPREC'tA'TIUN <31,43."i,1~2,07) _ TOTAL ~SCGL?~'IUI~f~7ED_ DEI'FEGI_A-TTTON__ __ t"~i,Q35, 2S<~.0'!) CONSTRUCTION IN PROGC{ESS 4, 492,874.IO 'rOzAL Ct7i~iSTf<i.lCTOi~l._IN._F'f;OGftitmSS-_---- ____ _.. _ _.--- _4,492,E37i.l.0 'T'OTAL UTILITY F'I_AN'T DEF`REC VALUE 73, 874, 39f3.90 iwES'TRIt':TE:I) FUNDS f.. ACCOUNTSa FUTURE F'KF'ANSTOi'd ~ DEVEL.t)PMI:~N7 b59, 77~'.4f~ - INEI)ICAL IN:aUI~ANCE - 100, 000.00 ___- _- .__ _.__ __ --- ---- -----.- --- BON1D - ~ I N7EFiE5T F'saYNfENT ;?00:3 i , b i i , 917.09 'DOTAL i',ESTRICTEif) FUNDS i~ ACCOUNTS 2, 371,b89.`:+c; L:LJF:F~'1wNT_,b AC~htJl`D ti58E_TS -_. _ ___.-. _ . -._._ CASK Ind I:sANi< ".~'., 401, 35;1.19 ACL"OUN I'S fsEC;L~IVABLi~ _ _-- --_-- 3, b85, 59i:s.74__- _ __ ACCOUNTS FrCl=IVA~LE - T'il~iA" 38, U12.22 INVENTORIES i,465,bQf3.Sb F'REF~saID INSURANCE --------- ----------------- --------93,$OC).70, 1='flEl='AID GAS F XF'I-~:NSI:~ < 11 , 426.94 ) CLE~4Rl:NG ~4CCt)UN'f 72, 7S0.7E's SAI_!~5 l'AX f,Et~EI VA):7f._L _. _ 1, Sri i .23 _ 'I"O'TAL CURRENT h ACCRUED (iSSE..fS 7 , 747 , O:'~4.4£; CI-IAIGE llEF'ERFtrD --- ---- _ _ -- EsONI) DISCe")IJNT' 2<>03 ':,98, 0~?6.9t) T'Ol'AL DEF'E:Rft1~D i;l-IARGE 59fs:04c5.90 'f01'AL ASST_TS -- 8A,5~~1,4.f39.83 _..-- _._.--- i2/tea/2•J05 .--. _-- -----t!t.! i u~:rt.;_iu~t~rv_ ~ i .i i_a i is l_l.ll"11'I1Ji]11.,1`t , ,..._ ._ ____ _._. -- - NOVEMPC'Ft 30, :?00:', * ~ ~• ae TOTAL ~ ?~ •~ -~ , MUAlICIFAL. EOtJI'rY h LIAPIL..I.TIES t4UAlICIPAL EG~UITY +fUAtICII=`AL Et;iJITY 49, 75b, 23-7.93 tJAlAb'pFiOF•TY::LATI'_D F.E'rAIAlF_D FAF;AlIAlC:~ i,<)54,901..f.,8 'r0'rAL MUAlICIF'AL EG~;JIT'Y 50,8i1.; 13y.6i. LOAtCr .TERM t_TAFlIi_I'rIES~-Alf-=T CIF C:URREAi'r MATUkITZES _ __ ?G03 t30AiD8 29 , 750 , 00~,.~ . <)U 'T'OTAL LOAIt:: TC:RM LIa1ItTl._ITIES ~'9,'75n,0()U.UC) CoAIS-rR GOAlTFtACTS 24 ACCTS PAY RETAIN i ACC:RUED EX.F'EAISES - RETAINAC;E i07,b71.74 'rC)TAL C[)~!S'rftUCT"IO~f ~ AL'CT'S F'AY i07, 675..74 C~UFiF:FAIT 14 ACCRUI:.D I_IABII_:f.TI!"S ACCUUAlTS r'AYAI•~LE 2, 914, 56£3.13 _ ACC>QUAtTS F•AYABL.F_ - MI~0 C'?0,568.33) IAlTCRE~;T ACCRUED 589, 54U. i8 ACCTS PAYA131_E 1'O CITY- OF 1-1UT'CHIAlSOiV _...._ -._-..--. .- _. ....._- -__ .__._ _ _-._---_..- .. 162, 22`x.00 _-._.-... _.... - _ . ...... .. .._ -__--._- _ ACCRUED Vr1CATI0A! f-'AYATiLE. / C 198, Ob.i. , 9.~ ACCFtUEI) ME.DICAL_ Fl1AlD (8i,65S.b8) ACCI;UED REC F•AYMEAlT _ 47 , 481..28 ACCRUED S1=cVEFcANf.:E _ _ 30 , 6! 4 , 82 CUSTOMER ~EF'C1SIT'S '79, 32C~).On C)TH!"R C:URFtEA!'r t4 ACCFiUk_D LIAX:~1'L'J:'rIF'S 2, 791..13 _ --- 'TOTAL i:URREA!'r b ACG'RUk:D I...IAk; _ _ _ 3, 922, 3'7f9.4£3 TOTAL MUAlICII'-'Al_ EG~UIT'Y & LIAft 84,591,1.89.83 i ?/a5/:.'.•JU~i------- - ---- -- F.t!1TCi-tIN.iON _U'T:[L]:T7E£' :ClhiT'f7S~eIC1T! ~~CtE i. ~i~; A11:?1L-'.3~lT' C3F 1: i~lC(:1ME. LXF'w'A£SH S _ t•lOVE iMFtk:.F< 30, 2005 I F'Fil~:+lI(:iUS CURRENT PUDGETED BUDGE'T' ,-^.NNtJAL. YEAR TO DATE: Yt-~AFt TO DATE YEAR TO DATE DEYIATICTt~! T:;UD(xET COME Sl'ATEI`4EN'1" I C3PE3;ATTNG RL-".VENUE - -- ------- - -- - --- --- -- _ - -- ----- __ __ ------- __ _ ^ r - aALES E:i_.Er'rF:I; EiVE{':~.Y S. c3, 22::,, Oi.7.'~ 2 '~"' 8:38, 709.:?7 ~ 19; 148 330.._'8 3, 690, 378.99 20, 88Cs, 3<8. U~7 SALES F'OFt F ESAt.F :~'~7£:3, Oi:32. <?J i , <)3C~ , ~'; r2. i.7 458 , 3L-~O. ()0 57., 2()~ . 17 5G() , 0(a() .. {•)0 I 'ON Ol;-IEFi SOiJFiCF~S -_-__.. NET TtZCOME Fr. _-- _-- i~i.,4a.4:.72 i67,`.76I.79 _ _ 1iJ!?75-03 :,7 '~ ~'b __,.~~7b_. ,_ 12:7, I~10.{)O SECURI'T'Y I_IGN'TS 10,138.00 9,465.00 ii,000.40 (i,O:d5.40) ia,UO0.00 POLE F2EAT'fAl_ i , '7.~6. `,O i. , 666.50 i , 833.40 (166 , 90) '2 , 000. u0 1 SALES -GAS S,b9b,94b.2i 10;191,639.69 9,625,349.99 566,289."t0 . 50,500,04)0.00 3JTWW U!_M T!',AN`.>F'OFiTATIO?~I .00 60:.1, 15.87 577, 521 .00 27, 604.£37 6;3J, ~}<)0.!}O TOTAL OPEI';ATING F.EVEN!JE 27, 33;3,:3:.':,.35 3~4, 845, 2:?0.29 29, 937,660. i0 =i, 907, 5f>0. i.9 32, 65::3, (}'•N,.~;:,0 ; i:lFkF:A'T'TNG EXF'E:NSES F'RODUC'CL03•~ Oi~'EFik:TTCJ1t 1,34J,Gub_26 •, 399, 060_.?.£3 _ _.. L,87i;A.7S.'78 (S2'7,°i84."i0) '? C)4:,.,.`i'•r~,.'?0 t ... , ___-. PRODUCTION Mt~It~'1'ENANC;E' __ _- -_-- ',?`,A~:;E.,.12 _ _--- 307,A05._34.___ _3753i52.9i 67,747. 7 409,242.~l4 PURCHASED F'C31dE.'1: i0,£3<.~+,'ss7.<}i i4,51i,ib2.`~~'.3 10,9()8,285.40 (:3,b02,fi'"16.F33) I1, 899,51..:i.~0 OTHER PC1WE"I'~ iUF'I='L.Y 24;3,~,.i6..9U 441,3,'9.46 466,350.04 25,02U.`'r8 50'i3, %~-;"7.00 1 TFiANSt4TSSI0N OF'EF.AT TOM '7r=4. i.8 i05.b6 9i6.70 81 i .04 . _ i , 6~{0. ~JO _ TF.ANSMTSSION T+iAINTFNANCE 5d, 5'c",'7. U4 £3, 054.93 11 , OOU.40 2, 945.97 i?_, 000. UO ELECTRIC- T)IS'1'RIDUTION OF•ERATICIT+£ 247; 4;7.45 2;.33:, 218.:' 348, 687.93 iiS, 469.68 380, 3 7:.1.00 ELECTRIC UISTF:IBUTTCITI T4ATNTF_NAiVCE 1():a, Si9.;34 if~n, 868. B7 167, bi8.60 6, 749.73 182, 850.()0 I"sURCHASED GA;:i f:XPENSE 6: 89t), hf,b. i.4 ft, 597, 428.96 __ ,': 892, 787.00 C704, 64i .96) 8, 610, OC~0.00 GAS 'CFCANSMTSaIC)iV 01='ERATTt7N 3t}, 7i.Q.SB _.b'?,-~D_3S 86, 811.49 19, SBi.. i.8 94 , °700.00 1 GAS TRANS!~ISSIUN MATiV'T'ENANCF_ 3.,9ib.Y:;7 i,585.b6 26,584.30 24,998.64 29,()00.00 . ... GAS DISTI;IEtU'T'I0~! .OGE~etaTIOiV '293, 6`;9.04 28~, 887.32 303, bSB.'7i 22, 7'71.39 335. , ^~.,2.r)0 GAS DTSTRT£~U'i'IC)N h{>aIA!'T'Ei~AAICE 58, 796.70 8'.:,, Sfi7.9'7- 86, 949.00 i, 38i .03 '~ 94, 8 10.00 CUSTOIKE.R ACCOUi~'T'I~2G & CC3t..l_ECTIONS 243>,9c32:f.~16 258, 492..45 26~,,£3:?8.34 __.__ '7,3:35.rS9 __ 289,9E34..n0 , SAI_ESL"• XF'fNSC . 00 3{) , 99 i . b'8 178 , 023 . i 4 i 4"7 , 03l. , 3.6 194 , 200 . ti0 ADt•'iINTSTRATI`JE rY I:~ENEfiAL EXf-''ENaES i. , 62::>>, 6£a9.3.Gi i , 88,, 050.17 i , 9i£3, i.bi .'76 33, S 4. i..'°i9 2, [19: , 4bA. C>0 1 DEPRECIA'fIC)N .'•.:,93:'3,.-.514.00 .~,706,65.n9 '.,734,943.E35 '..'.8,5'78. %6 :..',983.466.6:_' .`T'OTAL OfEi'A'T'ING CXIEi`TSES ~5.i4"1,075.4 31,974,804.43 27. 64;3,23S.3S <4,33i,5f.,9.08) 30,i5::,,i.bO..i.6 f.1F'E~iAI'Ii~£(: INCOME: :.',18c,,"<?t,U.ii. '; 8'70,415.£36 2,294,424.75 5'7S,99f.i1 '•_',50':,9ti7.3:34 OTHER :ENC:OMk' ( OTHER - NE:T 4£:3,''74.00 i82,ii.7.30 _ 4f,25f.5f f40,8fr5.'79 4:5,0{>t7.U0 IN'T'EREST .l'NCOME 4s,91F~.45 87,696.81 _ -64,169.00 23,527.31 70,000.<)4 MTSC INCOME _ 66:',046.97 ?,3'74.:>i 4,583.50 (2,2k)9.w'9> :5,0(>0.00 l 'TOTAL C3'T'HER J:i~lCOttiE 759,i?96.42 27.?,188.:32 ifO,004.0i ib2,i.£34.31 120,0{~)t).00 OTHI'cR EXI•`•'F~NStiS i•1ISC kXF'ENSES :', 3. , Fi:.54.4C3 iii , 895.''?5 91 .67 (i S S. , 8~.~3.';8) I.FtO. !:~U INTEREST c?Xf'ENSE i. , 2Gt~y, 51.9.28 5. , 083, 169."7v f, 080, 83S.7i (:?, 3:34. f~>•i) i, i7•~, O~;O. 03 TOTAL O'T'HEF: tiXF•h IvSkS i , '25~? „i 73 . '7b i , i 9~ , Ob5.00 1, 080 , 927.:38. < 1.14 , i 3'7 , G2 } i.: 1 l9 , S S(} . ~:3 G'ON"T'hTC•~U'T'ION TO CT'TY 8~5`}.f:S<>.00 89'x,63'7.50 89'.•'_,311..'.0 _ - - (3:'6.:3<)) 9"1;3.3°,'::,.()0 10'3,aL C:G?tit'TFiIT•SUl'l:Of~t T(.i' CJ:TY 8~:%J,f:°;().t.?0 E3'>'':',b.:i7..:;0 89:;?,311.`20 (3;:'6.~SUi 97:?,,:iS'.CJO NUN•-UPEfiAT'TNC: ItJC:Ot'9E (1,34"3,:?';';':.::54) (S.,Esi.°.,,°;14.18) (1, 861,234...;'7) 47,7:?.0.~9 (:=,0:3'_'.~,4:_i,.b'3) :T-IN%,Qi~Tt=. 04:3,G;~;?.77 1,O:,A,~;~I.hB 431,190.1£.3 623. 7i.i.'3C~ 4i'v,3't<:.:~:1 • • HUTCHINSON AREA HEALTH CARE Statement of Revenues and Expenses Month and Period Ended November 30, 2005 Revenue In patient revenue Out patient revenue Resident Revenue Total patienUresident revenue Discounts Governmental & Policy Discount Charity Care Total deduction from revenue Nel patienUresident revenue Other operating revenues Net operating revenue Expenses Salaries Employee Benefits Professional and Medical Fees Utilities, Mlnce Contracts & Repairs Food, Drugs & Supplies Other expense Minnesota Care Bad debt Interest Depreciation Total expenses Excess of net operating revenue over (under) operating expenses Nonooerating Revenues Investment income Other nonoperating revenue (net) Plaza 15 Income / (Loss) Total nonoperating revenue Net Income 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 CURRENT MONTH Over (Under) Budget Actual Budget Dollars Percent $3,901,880 $3,650,468 $251,412 6.9% 4,467,548 5,108,821 (641,273) -12.6% 685,517 675,898 9,619 1.4% $9,054,945. $9,435,187 ($380,242) -4.0% 4,325,577 4,747,218 (421,641) -8.9% 11,615 6,250 5,365 85.8% $4,337,192 $4,753,468 ($416,276) -8.8% $4,717,753 $4,681,719 $36,034 0.8% 89,083 75,995 13,068 17.2% $4,806,816 $4,757,714 $49,102 1.0% $2,027,060 $2,022,759 $4,301 0.2% 519,036 473,191 45,845 9.7°k 643,359 640,120 3,239 0.5% 308,926 170,624 138,302 81.1% 880,577 671,844 8,733 1.3% 174,142 161,037 13,105 8.1% 78,952 53,509 25,443 47.5% 81,756 88,506 (8,750) -7.6% 65,637 65,353 284 0.4% 248,372 234,661 11,711 5.0% $4,825,817 $4,581,804 $244,213 5.3% ($19,001) $178,110 ($195,111) -110.8% $40,020 $17,271 $22,749 131.7% 21,013 19,681 1,332 6.8% 6,344 9,093 (2,749) -30.2°~ $67,377 $46,045 $21,332 46.3% $48,376 $222,155 ($173,779) -78.2% YEAR-TO-DATE Over (Under) Budget Actual Budget Dollars Percent $37,514,028 $40,673,163 ($3,159,135) -7.8% 52,453,184 56,810,704 (4,357,520) -7.7% 7,185,738 7,460,123 (274,385) -3.7% $97,152,950 $104,943,990 ($7,791,040) -7.4% 46,076,815 52,776,759 (6,700,144) -12.7% 53,306 68,750 (15,444) -22.5% $46,129,921 $52,845,509 ($6,715,588) -12.7% $51,023,029 $52,098,481 ($1,075,452) -2.1% 908,440 808,958 99,482 12.3% $51,931,469 $52,907,439 _ x$975,970) -1.8% $22,344,229 $21,988,948 $377,281 1.7% 5,563,636 5,187,993 395,643 7.7% 6,525,436 7,170,036 (644,600) -9.0% 2,805,111 1,999,933 605,178 30.3% 7,344,475 7,368,263 (23,788) -0.3% 1,710,409 1,733,506 (23,097) -1.3% 719,022 588,592 130,430 22.2% 837,952 973,573 (135,621) -13.9% 693,144 725,962 (32,818) -4.5% 2,408,491 2,502,458 (93,967) -3.8% $50,751,905 $50,197,264 $554,641 1.1% $1,179,564 $2,710,175 ($1,530,611) -56.5% $232,734 $189,979 $42,755 22.5% 195,538 214,427 (18,889) -8.8% 65,349 65,624 (275) -0.4% $493,621 $470,030 $23,591 5.0% $1,673,185 $3,180,205 ($1,507,020) -47.4% YEAR-TO-DATE November 2004 $33,459,456 46,801,090 6,944,087 $87,004,633 42,605,224 14,079 $42,619,303 $44,385,330 774,785 $45,160,115 $20,764,634 4,559,012 5,374,137 1,970,714 6,375,242 1,555,902 562,295 885,569 524,383 1,877,092 $44,448,980 $711,135 $200,560 447,625 76,612 $724,797 $1,435,932 16/2005 11:55 AM Final VARIANCE CY vs PY 12.1% 12.6% 3.5% 11.7% 8.1% 278.8% 8.2% 15.0% 17.3% 15.0% 7.6% 22.0% 21.4% 32.2% 15.2% 9.9% 27.9% -5.4% 32.2% 28.3% 14.2% 65.9% 16.0% -56.3% -14.7% -31.9% 16.5% 28 Patient days 908 982 (74) -7.5% 9,657 11,110 (1,453) -13.1% 9,535 1.3% 29 Resident days 3,478 3,535 (57) -1.6% .37,952 39,021 (1,069) -2.7% 38,471 -1.3% 30 Percent occupancy -budget beds -Hospital 49.6% 53.7% -4.0% -7.5% 47.4% 54.5% -7.1 % -13.1 % 47.4% -0.1 31 Percent occupancy-budget beds -Nursing Home 94.3% 95.8% -1.5% -1.8% 92.4% 95.0% -2.6% -2.7% 93.4% -1.1% 32 FTE's 485.1 491.0 -5.9 -1.2% 490.7 491.0 -0.3 -0.1% 475.9 3.1% 33 Admissions (adjusted) -Hospital only 553 632 (79) -12.6% 6,641 2,192 (551) -7.7% 6,212 6.9% 34 Expenses (net) per admission (adjusted) -Hospital only 7,373 6,125 1,248 20.4% 6,451 5,909 542 9.2% 5,961 8.2% 35 Revenue per admission (adjusted) - Hospital only 15,065 13,775 1,290 9.4% 13,470 13,477 (7) -0. i% 12,820 5.1 36 Net Revenue per admission (adjusted) -Hospital only 7,507 6,471 1,036 16.0% 6,734 8,338 396 6.2% 6,159 9.3% 37 Discounts as a percent of revenues 47.9% 50.4% -2.5% -4.9% 47.5% 50.4% -2.9% -5.7% 49.0% -3.1 36 FTE's per 100 admissions (adjusted) -Hospital only 5.4 4.8 0.6 13.0% 5.1 4.6 0.5 10.0% 5.1 -0.8% 39 Days in Net Accounts Receivable 54.7 60.0 -5.3 -8.8% 69.5 -21.3% ~_ 1 FINSTMNT Pam Larson • HUTCHINSON AREA HEALTH CARE Comparative Balance Sheet As of November 30, 2005 A ET Current Assets 1 Cash and investments -Operations 2 Cash and investments -Self-Insured 3 Subtotal cash & Investments (A) (B) (A)-(B) NOV OCT NOV Change 2005 2005 2004 CY vs PY 1 s/2oos :00 PM Final (A) le) (A)-(B) NOV OCT NOV Change 2005 2005 2004 CY vs PY LIABILITIES AND FUND BALANCES Current Liabilities Current maturities of Long term debt $1,250,237 $1,257,222 $1,137,981 112,256 Accounts payable -trade 2,575,707 2,613,106 2,299,274 276,433 Estimated contractual settlements-net 1,482,2213 1,369,480 1,578,403 (96,177) Accrued expenses - Salaries 1,438,204 1,282,069 1,317,908 120,296 PTO 1,707,928 1,733,823 1,536,130 171,798 Interest 303,177 216,236 317,810 (14,433) Self-Insured programs 703,371 893,371 417,502 285,869 Other 179,828 171,782 175,043 4,785 Deferred liabilities 43,772 37,494 24,505 19,267 Deferred revenue 1,153 5,145 3,204 (2,051) $9,685,803 $9,379,728 $8,807,580 878,043 $19 887 577 $19 881,795 $21,090,320 (1,202,743) $31,079,425 $31,031,048 $29,195,172 1,884,253 $60,652,605 $60,292,571 $59,093,052 1,559,553 4 PatienVResident receivables 5 Allowances for bad debts B Advances and contractual allowances 7 Net patienUresident and third-party 8 payorreceivables 9 10 Other receivables -net 11 Inventories 12 Prepaid expenses 13 Total Current Assets .] $10,415,381 $10,483,748 $9,358,290 1,057,091 1872,407 1,044,988 1,864,723 207,684_ $12,287,788 $11,528,738 $11,023,013 1,264,775 21,780,079 20,765,789 21,511,498 248,583 (6,138,885) (6,052,003) (5,022,818) (1,116,289) (8 966 708) (8 637,118) (7,128,422) 181,716 $8,654,488 $8,076,650 $9 360,458 (705,970) 261,993 1,234,632 546,408 (284,415) 1,043,557 1.,048,223 787,071 256,486 370 037 394,459 378,855 (8,818) $22 817 883 $22 280 700 $22,095,805 522,058 Total Current Liabilities 14 Board Designated/Funded Depreciation Investments $5 338 849 $5 322 270 $5,948,208. (809,359) 15 Investment in Joint Ventures $1 060 697 $993,895 $835,667 225,030 Plant Assets 16 Land 17 Buildings 18 Accumulated depreciation 19 Buildings less depreciation 20 Equipment 21 Accumulated depreciation 22 Equipment less depreciation 23 Cash-construction & equipment 24 Construction in progress 25 Total Plant Assets Other Assets 26 Deferred financing costs 27 Total Funds $1,019,788 $1,019,788 $1,019,788 0 37,507,555 37,378,469 31,824,337 5,883,218 (14 969 393) (14 823 390) (13 598,118) (1,371,275) Lono-term Debt (less curcenl $22,538,162 $22,555,079 $18,228,219 4,311,943 maturities) 18,286,582 18,158,120 18,201,172 95,410 (10,896,925) (10,582,230) (13,002,390) 2,305,465 $7,599,857 $7,575,890 $5,198,782 2,400,875 0 0 0 0 400 919 487 238 5 679,341 (5,278,422) $31 558 528 $31 817 995 $30,124,130 1,434,396 Fund balance $76 670 $77 711 $89,242 (12,572) $80,652,805 $80,292,571 $59,093,052 1,559,553 Totai Funds FINSTMNT Pam Larson RESOLUTION NO. 12884 DESIGNATING OFFICIAL NEWSPAPER BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, The Hutchinson Leader be designated the official newspaper during the calendar year of 2006 for the City of Hutchinson. Adopted by the City Council this 10~' day of January, 2006. Steven W. Cook, Mayor ATTEST: U Gary D. Plotz, City Administrator • 5L~)1 • RESOLUTION NO. 12885 APPOINTING CITY ADMINISTRATOR FOR 2006 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, the following appointment to the indicated executive office of the City of Hutchinson is made for the period of one year. Compensation shall be continued as agreed upon by separate Council action: City Administrator Gary D. Plotz Adopted by the City Council this 10~ DAY OF January, 2006 Steven W. Cook, Mayor ATTEST: Gary D. Plotz, City Administrator n u ~s~ RESOLUTION N0. 12886 • DESIGNATION OF DEPOSITORIES OF CITY FUNDS. IN COMMERCIAL BANKS AND INSTITUTIONS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the following named banks and institutions, which are authorized to do a banking business and act as depositories in Minnesota, be and they hereby are designated depositories of the Public Funds of the City of Hutchinson in the County of McLeod, State of Minnesota, by the City Council of said City, for the term commencing January 1, 2006 for one year: CITIZENS BANK & TRUST COMPANY, HUTCHINSON, MN FIRST MINNESOTA BANK, HUTCHINSON, MN HOME STATE BANK, HUTCHINSON, MN WELLS FARGO, HUTCHINSON, MN • US BANKCORP - Piper Jaffray, MINNEAPOLIS, MN 4 M FUND - LEAGUE OF MINNESOTA CITIES MIDCOUNTRY BANK - HUTCHINSON, MN CITIGROUP - SALOMON SMITH BARNEY WACHOVIA SECURITIES EDWARD JONES - HUTCHINSON OFFICES H & R BLOCK - MINNEAPOLIS OFFICES upon terms and conditions following, to-wit: THAT this designation is subject to the right of said City of Hutchinson, Minnesota to modify, vacate, or revoke the same according to law, and also subject to any depository agreement executed pursuant to Minnesota Statutes, Section 118.01 and Section . 475.66, and ~~ RESOLUTION N0. 12886 page 2 THAT the use of these depositories other than those located in the City of Hutchinson shall be for monies from the proceeds of bond sales or grant reimbursement monies only. The interest rate from these institutions must exceed the interest rate of City financial institutions by more than .5%. BE IT FURTHER RESOLVED: THAT the City Finance Director of the City of Hutchinson is hereby authorized and directed to deposit in said banks and institutions in special funds to be known as "City of Hutchinson" all monies that may come into. his hands. BE IT FURTHER RESOLVED: THAT a copy of this resolution is to be filed by the City Finance Director with each of the banks and institutions so designated. .Adopted by the City Council this 10th day of January 2006. Steven W. Cook Mayor ATTEST: Gary D. Plotz City Administrator • 55)3 • RESOLUTION NO 12887 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM FIRST MINNESOTA BANK WHEREAS, the First Minnesota Bank N.A., a City Depository, has presented collateral as follows for the City of Hutchinson: SECURITIES 3133MYHE0 3136F6ED7 565323AV4 TOTAL FACE AMOUNT 1,000,000.00 1,000,000.00 485,000.00 ---------------- 2,485,000.00 MATURITY 04/30/2013 09/ 14/2012 02/01 /2018 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that the Treasurer be authorized to accept the said securities as collateral and that said collateral be deposited for safekeeping. Adopted by the City Council this 10th day of January, 2006. • Steven W Cook Mayor • ATTEST: Gary D. Plotz City Administrator 5~~~ • RESOLUTION NO 12888 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM MIDCOUNTRY BANK WHEREAS, the First Minnesota Bank N.A., a City Depository,. has presented collateral as follows for the City of Hutchinson: SECURITIES FACE AMOUNT MATURITY 31371LDT3 4,222,638.43 09/01/2013 ---------------- TOTAL 4,222,638.43 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that the Treasurer be authorized to accept the said securities as collateral and that said collateral be deposited for safekeeping. Adopted by the City Council this 10~' day of January, 2006. C] • Steven W Cook Mayor ATTEST: Gary D. Plotz City Administrator 5(~~ • RESOLUTION NO 12889 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM CITIZENS BANK AND TRUST CO WHEREAS, the First Minnesota Bank N.A., a City Depository, has presented collateral as follows for the City of Hutchinson: SECURITIES FACE AMOUNT MATURITY 3133MTQB7 1,000,000.00 11/15/2007 3133MTRJ9 2,000,000.00 11/15/2006 3133MW2M2 1,000,000.00 02/15/2006 3133X82V3 1,000,000.00 09/14/2007 3134A4CR3 1,000,000.00 12/15/2006 3136F2DQ8 1,000,000.00 08/23/2007 TOTAL 7,000,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that the Treasurer be authorized to accept the said securities as collateral and that said. collateral be deposited for safekeeping. Adopted by the City Council this 10~' day of January,. 2006. ---------------------- Steven WCook Mayor ATTEST: ----------------------------- Gary D. Plotz City Administrator ;5~~~ • • RESOLUTION NO 12890 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM WELLS FARGO BANK WHEREAS, the First Minnesota Bank N.A., a City Depository, has presented collateral as follows for the City of Hutchinson: SECURITIES .FACE AMOUNT MATURITY 31371KF89 1,325,000.00 11/01/2031 31371 LQW2 75,000.00 06/01 /2034 31374TLW7 2,250,000.00 02/01/2029 31384VPQ9 5,250,000.00 03/01/2029 31385JRT7 4,800,000.00 11/01/2032 31385XFK8 2,850,000.00 06/01/2033 31391AAE9 1,050,000.00 12/01/2032. 31402DD92 850,000.00 07/01 /2034 31402DDS6 2,650,000.00 06/01/2034 31402DDT4 475,000.00 06/01/2034 31402DGY0 350,000.00 08/01/2034 36202DT76 3,150,000.00 08/20/2032 36202DVN8 4,000,000.00 12/20/2032 36225BG85 5,000,000.00 12/15/2029 TOTAL 34,075,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that the Treasurer be authorized to accept the said securities as collateral and that said collateral be deposited for safekeeping. Adopted by the City Council this 10~' day of January, 2006. Steven W Cook Mayor • ATTEST: Gary D. Plotz City Administrator ~~~7 RESOLUTION NO 12896 RESOLUTION APPROVING SECURITIES FOR COLLATERAL FROM HOME STATE BANK WHEREAS, the First Minnesota Bank N.A., a City Depository, has presented collateral as follows for the City of Hutchinson: SECURITIES FACE AMOUNT MATURITY. 132339QT2 15,000.00 02/01/2008 197684LA9 5,000.00 02/01/2013 305207736 30,000.00 03/01/2012 TOTAL 50,000.00 BE IT RESOLVED by the City Council of the City of Hutchinson, Minnesota that the Treasurer be authorized to accept the said securities as collateral and that said collateral be deposited for safekeeping. Adopted by the City Council this 10th day of January, 2006. ---------------------- Steven WCook Mayor ATTEST: ----------------------------- Gary D. Plotz City Administrator • 51.b)8 RESOLUTION NO. 12891 CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Diesel $15,593 Ctiy County State use HATS Yes Schmeling Oil (bio diesel unavailable) 6"inch Trash Pump $29,730 Wastewater pump WWTP Yes Ziegler Rental ~'he following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR Date Approved: January 10, 2006 Resolution submitted for Council action Kenneth B. Merrill ~otion Made By: by: Finance Director Seconded By: 5~)9 • RESOLUTION NO 12892 RESOLUTION OF SUPPORT CONCERNING EFFORT TO SECURE STATE BONDING TO FURTHER DEVELOP THE LUCE LINE TRAIL WHEREAS, the City of Hutchinson has supported efforts to enhance Luce Line Trail development, and; WHEREAS, the City believes multi use ..trail development enhances the opportunity to effect the greatest amount of trail users, and; .WHEREAS, the City believes that further development of the Luce Line Trail, provides opportunity for expanded recreational use, improved safety, wellness activities and would provide economic stimulus to the area, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA .THAT: The City supports a $1,493,000 appropriation from the bond proceeds fund to the Commissioner of Natural Resources for paving the Luce Line Trail between the cities of Hutchinson (Arch Street) and Winsted (Zebra Avenue). The trail between Hutchinson and Winsted shall be available for multiple uses including hiking, biking, rollerblading, horseback riding, cross country skiing and snowmobiling. Adopted by the City Council on this 10~' day of January 2006. Gary D. Plotz City Administrator Steve W. Cook Mayor 5(~~~0 • ORDINANCE NO.OS-0425 PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE CONVEYANCE OF MUNICIPALLY OWNED REAL PROPERTY THE CITY OF HUTCHINSON ORDAINS: Section 1. That the municipally owned real property legally described as follows: That part of Lot 11, Block 14, Townsite of Hutchinson North Half, shown as Parcel 206 on Minnesota Department of Transportation Right of Way Plats Numbered 43-46 and 43- 47 as the same are on file and of record in the office of the County Recorder in and for McLeod County, Minnesota. for good and valuable consideration thereto, is hereby sold and conveyed to the Minnesota Department of Transportation, together with all hereditaments and appurtenances belonging thereto. Section 2. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 10~' day of January, 2006. • Steven W. Cook Mayor r. ATTEST: Gary D. Plotz City Administrator ~C~~tf ORDINANCE NO: OS-0428 PUBLICATION NO. AN ORDINANCE OF THE CITY OF HUTCHINSON, MINNESOTA, AUTHORIZING THE CONVEYANCE OF MUNICIPALLY OWNED REAL PROPERTY THE CITY OF HUTCHINSON ORDAINS: Section 1. That the municipally owned real property legally described as follows: That part of Lots 7, 8 and 9, Block 20, Lot 1, Block 30, Lots 5, 6, 7, 8, and 9, Block 31, and Lots 1, 2, 3, 4, and 5, Block 32, Townsite of Hutchinson North Half, shown as Parcel 80 on Minnesota Department of Transportation Right of Way Plat now numbered 43-52 as the same is on file and of record in the office of the County Recorder. in and for McLeod County, Minnesota for good and valuable consideration thereto; is hereby sold and conveyed to the Minnesota Department of Transportation, together with all hereditaments and. appurtenances belonging thereto Section 2. This ordinance shall take effect upon its adoption and publication. Adopted by the City Council this 10~' day of January, 2006. ~I Steven W. Cook Mayor ATTEST: Gary D. Plotz City Administrator • 5(~)la. ~~ teal o~ ~~ , 111 Hassan Street Southeast Hutchinson, MN 55350 (320)587-5151/Fax:(320)234-4240 City of Hutchinson APPLICATION FOR GAMBLING DEVICES LICENSE In provisions of the City of Hutchinson Ordinance No. 655 and Minnesota Statutes Chapter 349 All applications must be received at least 30 days before event in order to be considered • A lication T e ,~ Full Year January 1 -December 31, o~ Oy ~ Fee: $100.00 Year ^ Short Term Date(s) - Fee: $25.00 Month/D /Year - Month/D /Year Or anization Information ~r ~ w S,~i e ~J /~~ ~ T i, T ~S /1'1. D , G . ~~a -S8' 7- 9 5 .~ 9 Name Phone Number ,~~/ 7 - /r T ~ y e St f". ~/~ %e l~ , h ron ~_ S S~ Address where regular meeting are held City State Zip M Day and time of meetings? 7 ~ % /~'~ o a ~ eh Is this organization organized under the laws of the State of Min esota? yes ^ no How long has the organization been in existence? ~_ How may me/tubers in the organization? ~,~ What is the purpose of the organization? ~~ e ~p ; h ~ ; a 6 ~P ~ tI P ~P /~ ~t h S In whose custody will organization records be k~ t? Cti4r/P.r /''1v/ly~~-n~~~:~ ,3ao-s'fr~-syg~ Name Phone Number o`Z~ ~/ ~" ~ ~ V ? S UJ ~~y ~C /~ i h S~ ~h ~'1~ SS~3'-~~ Address Ciry State Zi Duly Authorized Officer of the Oreanization Information Name • ~3~a -S8'? -~Sh'8'~ Phone Number. ~~O y' ~ti ~V t S w /~ u I~; h S a h /t'1~ ~~~ Residence Address Ciry State Zip Date of Birth: / ~ / ,3 / / ~/ ~, Place of Birth: ~i'hq S~o ~, /t? J~ Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ^ yes fc~no If yes, explain: ~~ Ciry of Hutchinson Application for Bingo Gambling Devices License Page 2 of 3 • • Desi noted Gamblin Mana er uali red under Minnesota Statute 329 C~ai-~e.~- /'''L//ykan . as- 32a -sR 7-~syd'~ Tru ame Phone Number ~~G ~/~-~` ,AVP ~ (~ /l~lcc ~i i h sin /~ ~~ v'J~3 SU Residence Address City State Zip Date of Birth: /~ / 3 / / y ,'L Place of Birth: /~!'hc s~ r~ 1y1 h . Month/day/year City State Have you ever been convicted of any crime other than a traffic offense? ^ .yes ,ono If yes, explain: How long have you been a member of the organization? 33 a r ..^ Game Information Location #1 ~~- ~ ~~J Name of locatton where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: ~~ through 1~5~; A A Hours of the day gambling devices will be used: From ~ ~ pM To ~_~ p Maximum number of player: ~ ~ (~ Will prizes be paid in money or merchandise? ^ money merchandise Will refreshments be served during the time the gambling devices will be used? ^ yes ~iio If es, will a char a be made for such refreshments? ^ es ^ no Game Information Location #2 Name of location where game will be played Phone Number Address of location where game will be played City State Zip Date(s) and/or day(s) gambling devices will be used: through AM AM Hours of the day gambling devices will be used: From pM To PM Maximum number of player: Will prizes be paid in money or merchandise? ^ money ^ merchandise Will refreshments be served during the time the gambling devices will be used? ^ yes ^ no If es, will a char a be made for such refreshments? ^ es D no Officers of the Or anization i necessa ,list additional names on se orate sheet Residence Address ~~_ ~~~ Name Residence Address Title City State Zip e ~, C;Q ~~i~-t~-' Title City State Zip ~) • City of Hutchinson Application for Bingo Gambling Devices License Page 3 of 3 Q ~~~ (s1i^ca. n ~-~~UJ~ Q~i~ Nam ~ Title Residence Address City State Zip Officers or Other Persons Paid for Services Information i necessa ,list additional names on se orate sheet Name Title Residence Address ~ City State Zip Name Title Residence Address City State Zip Name Title Residence Address Ci State Zi Have you (Gambling Manager and Authorized Officer) read, and do you thoroughly understand the provisions of all laws, ordinances, and regulations governing the operation and use of gambling devices (as outlined in City of Hutchinson Ordinance 1.14.20 and Minnesota Statutes Chapter 349)? Gambling Manager 1~ yes ^ no ~ ~ ~ Authorized Officer ~ yes ^ no ~ C~ ~~- Initial Initial I declare that the information I have provided on this application is truthful, and I authorize the City of Hutchinson to investigate the information submitted. Also, I have received from the City of Hutchinson a copy of the City Ordinance No. 114.20 relating to gambling and I will familiarize myself with the contents thereof. Signature of au o tcer rganization Date Signature of `~ -~ ~~ Date Internal Use Onl City Council ^ approved ^ denied Notes: • 5<<~ crq of MEMORANDUM POLICE /EMERGENCY MANAGEMENT SERVICES TO: Mayor and Council FROM: Chief Dan Hatten DATE: January 3, 2006 RE: Joint Powers Agreement Enclosed you will find a copy of the Southwest Metro Drug Task Force Joint Powers Agreement. This is an agreement that has been ongoing with our department, along with several other law enforcement agencies, since the 1990's. Please review the agreement which is effective January 1, 2006 -December 31, 2006, sign the attached signature page and return it to my office. • /csb 2006-01-0001 5ca) Southwest Metro Drug Task Force Joint Powers Agreement January 1, 2006 -December 31, 2006 THIS AGREEMENT is made by and between Carver County, Glencoe Police Department, Hutchinson Police Services, McLeod. County, Scott County, Shakopee Police Department and South Lake Minnetonka Police Department, hereinafter referred to as Governing Board, through their respective law enforcement agencies. WHEREAS, Minn. Stat. Sec. 471.59 provides for the joint exercise of power by two or more governmental units and specifically allows for the joint exercise of police power. WHEREAS, The Southwest Metro Drug Task Force has been created by the parties for the targeting of felony level narcotics distributors and the interdiction of narcotics traffickers in the named jurisdictions; NOW, THEREFORE, in consideration of the mutual promises contained herein, the parties agree as follows: I. • Purpose The purpose of the Southwest Metro Drug Task Force is to provide a comprehensive and multi jurisdictional effort to reduce felony level drug trafficking through the coordination of the law enforcement agencies that make up the governing board. Investigators are licensed peace officers paid through a combination of pooled federal and local (match) funds. Investigators will act on information and investigate specific cases related to felony level drug distribution. Task Force operations are to be coordinated by the .Southwest Metro Drug Task Force Governing Board, which is comprised of one designated official from each named agency. (For the year 2006, the Task Force investigators will be located within their employing agency's office and their daily task force activities will be supervised/coordinated by the Task Force Commander.) Investigators will be licensed peace officers paid through the Task Force funds comprised of pooled federal and local money. Investigators will act as gatherers of information and investigators of specific cases. Task Force personnel will be available to assist in investigation(s), provide technical advice and support, and provide needed equipment, if available. Investigators assigned to the Task Force will have discretionary powers of arrest in all jurisdictions. Offenses taking place in a specific jurisdiction will involve the prosecution of those individuals by the appropriate authority, or the United States Attorney General's Office. Pursuant to Minn. Stat. Sec. 471.59, Subd.l2, agents licensed as Minnesota Peace Officers may cross jurisdictional boundaries for all purposes reasonable and necessary to accomplish the goals of this Agreement. 5~a) II. Formal Framework/Structure All member agencies shall abide by the requirements set forth in this Joint Powers. Agreement. The Governing Board shall consist of Chief Law Enforcement Officers (CLEO's), or designees, from each member agency and shall be responsible for the overall management and budget of the Task Force. Each CLEO shall be entitled to .one vote. A member of the Governing Board shall be selected, by a vote of the governing board, to serve as the Executive Director of the Task Force on an annual basis. The Executive Director shall be responsible for conducting business meetings, documenting meeting minutes, and maintaining frequent communication with members of the Governing Board and the Task Force Commander. The Executive Director shall conduct monthly business meetings of the Governing Board. The Board will establish and set policies and procedures, review operational activities and expenditures, and discuss issues relevant to Task Force operations. Action shall be determined by majority vote of a quorum of voting members (Each agency, which contributes to the Task Force an annual fee that designates them as voting member, has equal voting authority). The Board may accept donations from local law enforcement agencies. These contributors do not have a vote on the Task Force but are allowed and encouraged to attend the monthly meetings. The chain of command is as follows, in descending order: Governing Board; Executive Director; Task Force Commander; Investigator The Task Force shall be partially funded through federal and state grants administered by MN Department of Public Safety. The Task Force shall cooperate with all reporting requirements of a grant recipient. Member agencies shall each make financial contributions to be administered by the Task Force. The amount of contribution shall be determined by the Governing Board. and shall be reviewed annually. Assets seized and forfeited through lawful channels by the Task Force shall become Task Force assets and may be used as supplemental funding for Task Force operations and other expenses relating to the Task Force. The Task Force Commander shall be responsible for developing and administering the Task Force budget. The proposed budget must go through a budget approval process by the Governing Board before any expenditure maybe made. • 2 5~~) -The Task Force Commander is assigned to the Task Force by their agency CLEO and, while on assignment, reports to the Executive Director. The Commander has the authority and responsibility to: Direct all agent activities, assign work, transfer agents, develop best practices and policies, reward agents by writing letters of commendation, suspend agents from. Task Force duties and order them back to their agency, recommend to the Board cancellation of an agent assignment, evaluate the performance of agents and report, at least quarterly, results to the Task Force Board and agent's CLEO. The Commander shall be responsible for working with the appointed fiscal agent of the Task Force, manage operational disbursements, and apply for and manage any grants used by the Task Force. It should be noted that the Governing Board sees the assignrent and membership with the Task Force to be a privilege. If any agent is not performing to acceptable levels, or violates policies and procedures, the Commander has the right to send that agent back to their agency for the remainder of their shift. The Task Force Commander will then contact the agents' supervisor or CLEO regarding the issues.. This is in no way a disciplinary action. The agents' employer would direct any disciplinary action or permanent change in assignment. Any permanent change to an agent's status on the Task Force would be with the approval of the Governing Board. III. Operations Officers assigned to the Southwest Metro Drug Task Force shall be housed in their employing agency's office. The agency that employs the current Task Force Commander shall be considered the "central clearing house" for all information, coordination of all • agent activities, as well as all financial records. This agency will remain .the central location for the duration of the Commander's assignment to the Task Force. The Task Force Commander, in conjunction with the Governing Board, shall be responsible for maintaining an intelligence database. This database shall contain information relevant to suspect's personal information and any alleged criminal activity. It is the agents' responsibility to ensure prompt entry of relevant intelligence information in the appropriate file(s). The Task Force Commander, in conjunction with the Governing Board, shall maintain a statistical record keeping system that contains information relevant to arrests, property seizures, controlled substance seizures, and forfeitures. The Commander shall be responsible for reporting the Task Force statistical data to the State as part of the grant requirement. The Task Force Commander, in conjunction with the Governing Board, shall maintain financial records. Every year, the Governing Board will determine who is the fiscal agent responsible for the accurate record keeping of all financial matters related to the Task Force. For the FY 2006, the Task Force has employed the financial services of the City of Shakopee to maintain these financial records. These records shall detail Task Force income and expenditures and shall be available for review at any time by the Executive Director and the Task Force Commander. Agents shall maintain their own records at the direction of the Commander, pertaining to • informant usage and reliability. These files are confidential and will be maintained according to Task Force policy and regularly evaluated by the Commander. Agents are 3 ~~~~ responsible for the timely filing of all required reports, documents, and other administrative and /or case work as required by law, the Commander, and/or set forth in the policy manual. All files are the property of the SWMDTF and will be supervised by the Commander. The Commander shall establish a record keeping system that tracks all cases and other appropriate information. To increase efficiency, it is recommended that all agents assigned to investigate narcotics violations receive training in the following areas prior to assignment or as soon as reasonably practical thereafter: - Search Warrants/Entries/Raid Planning & Execution - Civil Process/Forfeiture Procedures - Evidence Collection/Testing/Handling/Packaging/Documentation - Surveillance Techniques/Counter Surveillance Awareness - Electronic Surveillance Device Usage/Capabilities/Limitations - Formal Complaints/Charging - Covert Operations/Plainclothes/Undercover Operations - Interview/Interrogation/Statements - Crime Scene Management - Investigative Strategies • Each narcotics agent shall be issued or have access to required investigative equipment to be used in narcotics investigations. (Participating agencies shall. have access to Task Force equipment through one of the narcotics agent, when it is available.) IV. Funding and Membership The Task .Force is to be funded by a combination of federal money, state money, local contributions, donations, and forfeited money. For the FY 2006, the Task Force has been awarded a federal grant in the amount of $80,000.00. The 25% required cash match for the grant award is $26,667.00. The grant amount, plus a cash match contribution from each named jurisdiction, shall be transferred to the Southwest Metro Drug Task Force under the- auspice of the assigned Financial Director for the administration of the Task Force (Financial Director is determined yearly by the Governing Board). As stated in the opening paragraph of this document, the following member agencies have committed to funding for the Task Force for the FY 2006: Counties of McLeod, Carver, and Scott, and the Cities of Hutchinson, Glencoe, South Lake Minnetonka, and Shakopee. The following agencies are considered partners against drugs and have committed to providing funding to the Task Force for FY 2006: Cities of, Winsted, Lester Prairie, Belle Plaine. The actual amount of cash contribution for each agency is set by the Governing Board of the Task Force and is reviewed annually. For the term of this JPA, the following formula is used: 4 5 (d~ Voting Membership $8,400.00 Annually (For Cities/Counties with a population • greater than 7,000 persons). Voting Membership $4,200.00 Annually (For Cities/Counties with a population less than 7,000 persons). Partners Against Drugs $2,100.00 Annually (Agencies contributing this amount have voice and attend Board meetings but have no voting rights within the Task Force Governance. Partner Against Drugs Donation of less than $2100 from a government entity and/or from a personal or non-profit organization. For the term of this Joint Powers Agreement, Task Force Personnel (Investigators and Commander) will be assigned by the following departments: Shakopee Police Department Sergeant Full-time Commander Shakopee Police Department Officer Full-time Investigator Carver County Sheriff s Department Deputy Full-time Investigator Carver County Sheriff s Department Deputy .Full-time investigator Scott County Sheriff's Department Deputy Full-time Investigator McLeod County Sheriff's Department Deputy Full-time Investigator .Every voting member agency in a rotation basis has an opportunity to send an officer to the Task Force. The Board must approve non-reimbursed participation by agencies. The Task Force may disperse funds for purposes including, but not limited to, pension payments, insurance and other costs according to applicable State Law and with the agreement of the parties. The books, records and documents relevant to this agreement shall be subject to audit by the parties or the State of Minnesota at reasonable times upon written notice. Strict accountability of all funds, receipts and disbursements shall be provided for. For the term January 1, 2006 -December 31, 2006, the City of Shakopee agrees to be the Fiscal Agent responsible for the keeping of all financial records, preparing and filing all necessary forms and reports in connection with grant funding, and audits required. V. Term This agreement shall commence January 1, 2006 and will terminate on December 31, 2006, unless it is renewed for another one-year term. VI. Liability • With respect to civil liability claims, each party to this agreement shall be liable for its own acts and omissions to the extent provided for by law, and hereby .agrees to indemnify, hold harmless and defend other named parties to this agreement, its officers, 5(~) agents and employees against any and all liability, loss, costs, damages, expenses, claims • or actions, including reasonable attorney's fees, arising out of, or by reason of any act or omission in the execution, performance, or failure to adequately perform its obligations. This provision to indemnify and hold harmless does not constitute a waiver by any named party to limitations on liability provided by Minn. Stat. Sec. 466. Further, all worker's compensation claims shall be handled in the jurisdiction in which the investigator is employed. The Task Force does maintain liability insurance with the League of Minnesota Cities. VII. Termination/Distribution of Assets When the Task Force is disbanded, after outstanding financial obligations are met, the Governing Board will establish a plan for equal disbursement of all assets, including but not limited to all cash, property, forfeiture funds and equipment among voting agencies. If an agency leaves the Task Force and it is not disbanded, they relinquish all funds and rights to any assets upon dissolution. VIII. Use of Forfeitures Assets seized and forfeited through lawful channels by the Task Force will be Task Force assets and used as supplemental funding for Task Force operations. Per the Governing Board, all .items relating to money, once cleared by District Court, will be distributed according to Minnesota State Statutes. (The 70% distributed to the Task Force will be used to offset any of the matching funds budgeted items. These funds will also be used in conjunction with local match dollars to continue Task Force Operations should the requested grant amount be reduced or denied.) The Task Force Commander, in conjunction with the Fiscal Agent, is responsible for keeping all financial records relating to the disbursement of forfeitures. Forfeited items such as jewelry, vehicles, or real estate may be sold at public auction to be determined by the Task Force Commander in consultation with the Governing Board. All firearms seized will first be offered to participating agencies for law enforcement use. The remaining firearms will be destroyed if they are deemed unusable to the Task Force. IX. General Provisions This Drug Task Force program is to be administered under the jurisdiction of the MN Department of Public Safety. All activities are to be consistent with and subject to the grant application, as well as applicable state and local laws. If grant money is not available, or granted in a sufficient amount, the Drug Task Force will immediately dissolve and disbursement will take place. It is noted that the Task Force has in place a strategy for sustainment and dissolution will take place only after all efforts have been exhausted to continue the Task Force Operations. 6 5 Cd~ X. Coordination Overall governance of the Task Force operations, including the setting of investigative priorities and general operative procedures, will be vested in the Governing Board. All persons assigned to the Task Force shall work under the supervision/coordination of the Task Force Commander and will be subject to policies and procedures of both the Task Force and their respective agency. It is the duty of the Task Force Commander to work through any conflicting policies, with the Executive Director, Governing Board, and investigator's. CLEO should policy conflict arise. • • 7 5~~~ SOUTHWEST METRO DRUG TA5K FORCE • JOINT POWERS AGREEMENT January 1, 2006-December 31, 2006 SIGNATURE PAGE The attached Joint Powers Agreement has been approved by the City Council of the City of Hutchinson, this day of January, 2006. Name/Title Name/Title Name/Title Name/Title Name/Title Name/Title Name/Title Name/Title • 8 ~~~ C ~ : 2 1. ~~ TO: Mayor & City Council FROM: John Rodeberg, Director of Public Works Kent Exner, City Engineer Randy DeVries RE: Improvement Project Change Orders DATE: January 10, 2006 As constriction has proceeded on several projects there has been additional work, project scope revisions and construction staging revisions. All of these items have been identified and deemed necessary to satisfactorily complete these projects. The following Change Orders are proposed to address these items: ~ Change Order No. 1 -Letting No. 19/Project No. OS-23 - WWTF Improvements - Building,90 Filter Press Control Panels (scope revisions) -This Change Order addresses the revision of the project contract amount. EarthTech, prof ect technical consultant, has negotiated a decrease in project scope with the contractor, Ashbrook Simon-Hartley, that includes the removal of the installation of variable frequency drives (VFD) from the prof ect and the reduction of on-site service requirements. The contract amount can be decreased $10,200 to a revised total of $76,130 without negatively affecting the quality or quantity of the originally proposed work. Total construction cost decrease is $10,200.00. We recommend that all of the above Change Orders be approved in the amounts as listed. • cc: Gary Plotz -City Administrator 5c-~} CHANGE ORDER N0. 1 CITY OF HUTCHINSON -ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (320) 234-4209 Sheet 1 of 1 ONTRACTOR: AshbrookSlmon-Hartley Letting No. 19 Project No. 05-23 600 East Hardy Houston, TX 77093 Project Location: WWTF WWTF Improvements -Filter Press Building 90 Control Panels DESCRIPTION OF CHANGE: Reduction of project contract amount to account for project scope reductions. EarthTech, project technical consultant, has negotiated these revisions with the contractor. ated: 1 /16/2005 Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS: DECREASE ITEMS: REMOVAL OF VARIABLE FREQUENCY DRIVES (VFD) LUMP SUM 1.0 ($3,600.00) ($3,600.00) REDUCTION OF ON-SITE SERVICE REQUIREMENTS LUMP SUM 1.0 ($6;600.00) ($6,600.00) TOTAL INCREASE ITEMS -$10,200.00 NET DEC REASE -----------_._._____w_..._._.._ ............._._._._._.__.____.__.._._...__~_ ($10,200.00) In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $10,200.00 (deduct). An extension of -0-days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS/DEDUCTIONS` THIS ADDITION/ TOTAL $86,330.00 $0.00 {10,200.00) $76,130.00 PPROVED: Contractor DATED: APPROVED: Mayor DATED: 01/10/2006 PPROVED: Director of Engineering DATED: 01 /10/2006 APPROVED: City Administrator DATED: 01 /10/2006 • 5c~) EaC~I1TeCh 3033 Campus Drive • j Suite 290 ATrcolntervtiondLtd.Gmpam/' Minneapolis, MN 55441 - October 11, 2005 Randy DeVries, Director Water, Wastewater and Resource Recovery City of Hutchinson 111 Hassan Street Southeast Hutchinson, Minnesota 55350-2522 Subject: Recommendation of Work Belt Filter Press Control Panels Dear Mr. DeVries: P 763.551,1001 F 763.551.2499 vvww.earthtech,com On October 7, 2005, bids were opened for two (2) new control panels for replacement of the existing panels operating the existing 'belt filter-presses in Building 90 at the WWTP. The project was advertised for two weeks and one bid was received from Ashbrook with a bid of $86,000. Ashbrook, the manufacturer for the existing belt filter presses and control panels, is the most familiar with the existing presses and how to control them. The original budgetary quote for this work was $64,000 in March of 2004. The change in price from the original quote was a result of several items. The original estimate from Ashbrook did not include performance and payment bonds and were required as part of the bidding documents. The bidding documents also required the bidders to provide seven days and mu{tiple trips for on-site services and training to insure that the existing belt filter presses would work with the new control panels. Ashbrook's bid included $11,000 for three trips and included four additional travel days. The on-site services was specified in the event that another control panel supplier that was unfamiliar with Ashbrook belt filter presses would make sure the existing presses worked with a different suppliers control panels and logic. If the contract is awarded to Ashbrook, the installation services could be reduced to one trip covering a week and would thus reduce the contract by $6,600. Additionally the bidding documents required variable frequency drives (VFD's). Two days prior to the bid opening, Ashbrook notified Earth Tech, Inc. (Earth Tech), that VFD's were not required. However, there was not enough time to issue an addendum, so bids were received with VFD's included and thus the awarded contract would be deducted removing the VFD's from the contract. Ashbrook's costs for the VFD's are $3,600. The last item of increase to the bid was' the specification calling for an Allen-Bradley SCLS/05 PLC instead of the Allen Bradley's MicroLogix 1200 PLC in the original budgetary quote. The SCLS/05 was specified to matchthe PLC's that will be supplied with the equipment for he upgrades at the wastewater treatment- plant to provide a consistent processor with the City's new equipment. This SCLS/05 increased the project by approximately $5,000. 5~~~ ~ EarthTech Randy oevries ar~i~emeu~~eiuaco.~eem City of Hutchinson Odober 11, 2005 Page 2 Based upon the above summary, Earth Tech recommends the work be awarded to Ashbrook with the understanding that following the signed contracts, a change order be issued crediting the contract amount by $3,600 for removing the VFD's and $6,600 for reducing the on-site service requirements for a total credit of $10,200. If you have any questions, please contact our office. Sincerely, C --- Eric Meester P.E. Project Manager cc: Mike Mies, City of Hutchinson L:IWORKUiUTCH1850951PROJMGTWWARD RECOMMENDATION.DOC • Memorandum ~i~ ~ • To: Mayor & City Council Engineering Department 111. Hassan St. SE From: John Rodeberg, Kent Exner, Randy DeVries, Marion Graham Hutchinson, MN 55350 Phone: 320-587-5151 Dater 1/5/2006 Fax:320-234-4240 Re: Proposed Fees for the Hutchinson Industrial Pretreatment Program Summary. One of the requirements of the Federally mandated industrial pretreatment program is for the City to assess the cost of the industrial pretreatment program to the industrial and other sewer users and haulers that aze administered by the program. Therefore, the industrial pretreatment program fee schedule was developed to help the City to collect revenues from the permittees administered by the program to defray the programs costs. The amount of the fees was determined by evaluating the approximate cost of the activities that the fees cover. When establishing the amount of the fees, there was also consideration given to the fees charged by the surrounding municipalities for the same activities. New Permit Anulication Fees These fees are charged to sewer users and haulers that apply for a wastewater discharge permit from'the.City for the first time. The purpose of the fee is to defray the City's cost for reviewing the application and issuing the wastewater discharge permit to the sewer user or hauler. Annual Site Insaection Fee This fee is chazged to the permittees when the City conducts an annual on-site tour of the permittee's facilities. The purpose • of the on-site tour is to gain knowledge of the permittee's wastewater pretreatment facilities, sampling facilities and/or wastewater discharge.. The fee is collected to defray the cost of the on-site visit. Annual Permit Fees These fees are charged to all of the permittees during the first billing of every year. The purpose of these fees is to collect sufficient revenues from the permittees to defray the City's cost of administering the industrial pretreatment program throughout the year. Samplin¢ and Lab Costs The permittees are required to sample their wastes for some specified pollutants. The sampling is required to help protect the wastewater treatment plant operations, protect the Crow River water quality and to protect the sludge land application program. The City also samples and analyses the permittees waste on occasion for verification purposes. Any costs that the, City incurs for the sampling and lab analysis of a permittee's waste is chazged back to the penmittee at cost. State and Leeal Costs If the City, ever incurs any cost from the State of Minnesota or legal costs because of a permittee's discharge, the City will assess those costs to the permittee. Limits Exceedence Fees The wastewater discharge permits issued to the permittees have limits for specified pollutants. If the permittees exceed their limits for any of the pollutants for any month, they will be assessed a fee for- each of the pollutants for that month. The purpose of this fee is to help deter the permittee from exceeding the pollutant limits. The fees collected would be used by the City to address the limit violations. • sir) • INDUSTRIAL PRETREATMENT PROGRAM FEES FOR THE HUTCHINSON INDUSTRIAL PRETREATMENT PROGRAM Hutchinson, Minnesota January 1, 2006 New Permit Application Fee Sewer Users (less than 25,000 gals/day and Haulers) $100 Sewer Users (Over 25,000 gals/day) $400 Annual Site Inspection Fee $100 Annual Permit Fee Haulers $100/year Sewer Users (less than 25,000 gals/day) $700/year Sewer Users (25,000 to 100,000 gals/day) $1,400/year Sewer Users (greater than 100,000 gals/day) $2,100/year Sampling and Lab Costs_ At Cost State and Legal Costs At Cost Limits Exceedance Fees (Per Pollutant per Sampling Period) $150 5~f) HAULING WASTE FEES • Hutchinson, Minnesota January 1, 2006 Portable Toilets Waste Truck Tipping Fee (per 100 gallons) $6.00 Municipal WWTP Sludge Truck Tipping Fee (per truck load) $50.00 Sludge Volume Fee (per dry ton) $325.00 • ,~F~ ~ CITY OF HUTCHINSON MEMO Finance Department January 5, 2006 TO: MAYOR & CITY COUNCIL FROM: KEN MERRILL, FINANCE DIRECTOR SUBJECT: 2006 FEE .INCREASE The attached fee schedule for council consideration with responses as follows or imbedded in the schedule. If fees have not changed between 2005 and 2006 the. schedule will • be reporting a 2006 only. We will have updated fees for water, wastewater, and refuse fore approval at the next regular meeting. All fees are to be effective January 1, 2006. Information to go with the fee schedule that is brought for adopting is as follows: 2006 PRCE Fees $10 Ice Time This adjustment was initiated as part of the arena buyout proposal. $ 5 Indoor Playground Adjusted fee relates to expanded opportunity for program access. $ 2 Swim Lessons Matches the fee of Community Education lessons. $ 1 Women's Volleyball Coincides with all other adult league fees. H:\DOC\City council memo l.doc J 8(~) RESOLUTION NO. 12876 ADOPTING 2006 FEE SCHEDULES WHEREAS, the City of Hutchinson is empowered by previously passed ordinances to impose fees for services, and WHEREAS, based upon the recommendation of costs for providing the services for various city departments NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT THE FOLLOWING FEE SCHEDULES ARE ADOPTED: (a) 2006 Building Permit Fee Schedule (b) 2006 Compost/Transfer Facility Gate Fee Schedule (c) 2006 Event Center Fee Schedule (d) 2006 Evergreen Reservation Fee Schedule (e) 2006 Fire Department Fee Schedule (f) 2006 HRA Fee Schedule (g) 2006 Improvement Project Expense Rates Schedule (h) 2064 Licenses and Permits Fee Schedule (i) 2006 Liquor License Fee Schedule (j) .2006 Mapping and Printing Service Fee Schedule (k) 2006 Parks, Recreation, and Community Education Fee Schedule (1) 2006 Planning and Land Use Fee Schedule (m)2006 Plumbing Permit Water Meter Fee Schedule (n) 2006 Police Department Fee Schedule (o) 2006 Public Works (General) Fee Schedule (p) 2006 Bulk Water Purchase Fee Schedule (q) 2006 Water Turn-On Fee Schedule *Fee schedules attached Adopted by the City Council this 10TH day of January, 2006 Steven W. Cook, Mayor ATTEST: Gary D. Plotz, City Administrator ~~°) • • • City of Hutchinson 2006 Building Permit Fee Schedule Fixed Fee Permit schedule Fee Type Fee Amount. Notes 1 & 2 Family Residential Reroofing $30.00 plus surcharge fee I & 2 Family Residential Residing $30.00 plus surcharge fee 1 & 2 Family Residential Window $30.00 plus surcharge fee Replacement Manufactured (Mobile) Home Install $100.00 plus surcharge fee and $30.00 excavation (includes gas inspection Deck Permit $30.00 plus surcharge fee Utility Sheds $30.00 plus surcharge fee Excavation/Temporary Permit $30.00 plus surcharge fee per square foot with a minimum fee of $30.00, plus surcharge fee and Sign Permit $0.30 excavation permit fee if a ground sign Sandwich Baord Sign Permit $15.00 per year per permit, 3 permits per calendar year allowed per property. $200.00 Portable/Temporary Sign Permit $25.00 deposit to be refunded if sign is removed within seven days of the permit date. for any structure plus surcharge fee and excavation permit fee, if Moving Permit $100.00 applicable plus excavation permit fee and surcharge fee. Also a separate deposit check of $50.00/day for the first 10 days and $100.00/day thereafter up Demolition Permit $50.00 to a maximum of 30 days. GAS TANK REMOVAL IS INCLUDED UNDER DEMOLITION PERMITS. Curb Cut, Driveway Apron, and Hard $30.00 plus surcharge fee Surfacing Driveway Permit Fence Permit $30.00 plus surcharge fee Finish Basement $60.00 plus surcharge fee State Surcharge Fee Schedule Fee TvDe Fee Amount.. Notes ~~; ,-~. ~/ ii:r•~~es.xis Page 1 of 7 • • • City of Hutchinson 2006 Building Permit Fee Schedule Permits with Fixed Fees $0.50 surcharge (mobile home, demolition, fence, sign, moving, excavation, curb cut, residential reroof, residential reside, residential windo replacement, decks, driveway, and sheds) Valuation up to $1,000,000 mil (.0005) X Valutions $1,000,000 to $2,000,000 Valuation - $1,000,000 X .0004 + $500.00 $2,000,000 to $3,000,000 Valuation - $2,000,000 X .0003 + $900.00 $3,000,000 to $4,000,000 Valuation - $3,000,000 X .0002 + $1,200.00 $4,000,000 to $5,000,000 Valuation - $4,000,000 X .0001 + $1,400.00 $5,000,000 and over Valuation - $5,000,000 X .0005 + $1,500.00 H:Feesxls Page 2 of 7 • • • City of Hutchinson 2006 Building Permit Fee Schedule Miscellaneous Fee Schedule Fee Type Fee Amount Notes provided upon receipt of written and signed complaint letter to the City Rental Complaint Inspection N/C Fire Chief Construction Water see Water Department construction water policy for fees Existing Home Inspection (FMHA) $50.00 see agreement between MCPA, City of Hutchinson, and Hutchinson Parkland Dedication Utilities Other Inspections and Fees* $47.00 Inspections outside of normal business hours (minimum charge two hours) Relnspection fees assessed under provision of Section 108.8 Inspections for which no fee is specifically indicated (minimum charge -one-half hour) Additional plan review required by changes, additions, or revisions to approved plans (minimum charge -one-half hour) * Or the total hourly costs of the jurisication, whichever is the greatest. 1 he cost snarl mciuae supervision, overneaa, equipment, hourly wages, and fringe benefits of the employees involved. Fire Sprinker System Permit Fee Schedule Fee;Ty a Fee Amount Notes New or Additional Fire Sprinkler Fee is equal to 1% (.Ol) of the total fire sprinkler contract amount, plus Systems _ a state surcharge of $.50 ~~'~`` Plan Review Fee Schedule ---~.. '~...1' e: Fe~s.x~s Page 3 of 7 _~ L~ .~ `~,,.,~ • • City of Hutchinson 2006 Building Permit Fee Schedule Fee Plan Review is 65% of the Building Permit Fee H: /~ees. x/s Page 4 of 7 • • City of Hutchinson 2006 Building Permit Fee Schedule Plumbing Permit Fee Schedule • Fee Type Fee Amount Notes ' Fixture or Item Fee $8.00 per roughed in fixture Construction Water Single/Two Family Residence $50.00 All Other Construction $100.00 Water Meter Fees As per cost set by Water Department Gas Conversion Connection (switch from fuel oil to natural as) $100.00 plus surcharge fee Gas Appliance Replacement $30.00 plus surcharge fee Mechanical Fee Valuation x 1% -plus surcharge of $.50 for set fees up to $1,010 or more than $1,010 x .0005 Sewer/Water Hookup & Access Fee Applicable to parcels not previously assessed, confirm with City Engineering Department i~' ~. ~. ~../` H:l ees xls Page5of7 • • • City of Hutchinson 2006 Building Permit Fee Schedule Mav 2005 State Sauare Feet Construction Valuation ~E~a-Uatea Ann~auy ay suua-~g codes and sta~aaras D~~-s~on> Type Valuation Dwellings $77.09 Basements Finished $60.00 /square foot Unfinished $15.00 /square foot Fireplace Valuation Masonry $6,000.00 0-Clearance $4,000.00 Porches 3 Season Porch $50.41 /square foot 4 Season Porch $67.96 /square foot Screened Porch $32.48 /square foot Uarages $32.54 Gazebo $18.17 /square foot .. --~_. `~.../' Construction Value Permit Fees Notes $1 - $500 $23.50 for the first $500 plus $3.05 for each additional $100 or fraction thereof $501 - $2,000 $23.50 to and including $2,000 for the first $2,000 plus $14.00 for each additional $1,000 or fraction $2,001 - $25,000 $69.25 thereof to and including $25,000 for the first $25,000 plus $10.10 for each additional $1,000 or fraction $25,001 - $50,000 $391.25 thereof to and including $50,000 for the first $50,000 plus $7.00 for each additional $1,000 or fraction $50,001 - $100,000 $643.75 thereof to and including $100,000 for the first $100,000 plus $5.60 for each additional $1,000 or fraction $100,001 - $500,000 $993.75 thereof to and including $500,000 for the first $500,000 plus $4.75 for each additional $1,000 or fraction $500,001 - $1,000,000 $3,233.75 thereof to and including $1,000,000 H:Fees_rls Page 6 of 7 • • • City of Hutchinson 2006 Building Permit Fee Schedule $1,000,001 and Up $5,608.75 for the first $1,000,000 plus $3.15 for each additional $1,000 or fraction thereof. PENALTY FEE Double the Permit Fee -per City Administrator's memo of 5-17-88 C7Q ~/ e:Fee:.xis Page 7 oJ7 icy 222(p) City of Hutchinson Compost/Transfer Facility 2006 Gate Fee Schedule r• ~^. ~~ ~~. ~~ H: Fees.xls Fee Type Fee'Amount' McLeod County Resident Leaves, Grass Clippings, and Brush (under 6" in diameter - ID required and bags emptied) no charge Commercial Leaves and Grass Clippings (bio-corp/paper bag - no plastic) $10.00 per ton Commercial Leaves and Grass Clippings (plastic*) $31.00 per ton Commercial Brush (under 6" in diameter) no charge per ton Logs (6"diameter or greater) no charge per ton Pallets and Crates $24.00 per ton Stump Chips no charge per ton Clean Wood $10.00 per ton Mixed Residential/Commercial Food Residuals $40.00 per ton Concrete (Dirty) $5.00 per ton Asphalt (Dirty) $5.00 per ton * Plastic determination is at the discretion of the monitor and determined on a per load basis. 2005 Fee $20.00 $14.00 $24.00 $34.00 $5.00 `•=~'_ ~, • H.'Feesxls City of Hutchinson 2006 Event Center Fee Schedule Roam Rates Room Type Fee Amount Great Room (seating up to 525 dinner or 1,100 t/aealre) Monday -Thursday $300.00 Friday, Saturday, Holidays $475.00 Sunday $325.00 Half Great Room (seating up to 250 dinner or SSO theatre) Monday -Thursday $165.00 Friday, Saturday, Holidays $250.00 Sunday $175.00 Quarter Great Room (sealing up to 100 dinner or 125 theatre) Monday -Thursday $90.00 Friday, Saturday, Holidays $135.00 Sunday $100.00 Meeting Room A (seati~ag for 40) $20.00 /hour (2 hour minimum) B (seating for 30) $20.00 /hour (2 hour minimum) C (seating for 35) $20.00 /hour (2 hour minimum) Program Room AA (seating for 40) $20.00 /hour (2 hour minimum) BB (seating for 30) $20.00 /hour (2 hour minimum) CC (seating for IS) $20.00 /hour (2 hour minimum) DD (seating for 15) $20.00 /hour (2 hour minimum) Kitchen Fee $75.00 Other Rates Fee Type Fee Amount Fee T e Fee Amount LCD Projector 3500 Lumen $300.00 /day Security * $35.00 /hour/officer • 04 n ~/ H:Fees.rls • LCD Projector 1100 Lumen $100.00 /day Linen $1.00 /linen Front/Rear Truss Screen 9X 12 $83.00/$117.00 /day White Board/Stand 3X4 $11.00 /day Wireless Microphone $48.00 /day Coffee (non-catered events) $10.00 for 30 cups Podium with Microphone $35.00 /day Coffee (non-catered events) $15.00 for 50 cups TV & VCR $30.00 /day Cassette/CD Player $15.00 /hour Overhead Projector $27.00 /day Tripod Screen 8' $8.00 /da Y Slide Projector $27.00 /day Tripod Screen 6' $6.00 /da Y Piano $25.00 /day Backdrop (40' max) $5.00 /day/linear ft VCR $20.00 /day Draper Easels $5.00 /da Y * Security: for events with alcohol, we require at least one Hutchinson police officer on duty from the time the bar opens until it closes at the end of the event (minimum of 4 hours). For groups of 250 or more, a second officer is required for the final4 hours of the event. Please refer to "Rental Policy". r~ • • • _ ,~ °~-~.._ t~ ~~- H:Fees.xls City of Hutchinson 2006 Evergreen Reservation Fee Schedule Fee Type Fee Amount Dining Room $50.00 Kitchenette $10.00 Carpeted Room $20.00 After Hours Open or Lock-up $20.00 Damage Deposit* $25.00 * Separate check to be returned when keys are returned and if rooms are cleaned-up and no damage has occurred ~cy 2.22(n) City of Hutchinson 2006 Fire Department Fee Schedule ~~~ ,, _~ Fee Type Fee Amount first Hour Fee Amount Second Hour Fee Amount Additional Char e De-Con Trailer $100.00 n/a Plus material used and/or clean-up Engine $75.00 $50.00 n/a Grass Unit $100.00 $50.00 n/a HERT (Haz-Mat Trl.) $50.00 n/a Plus material and/or equipment used IC /Firefighters $200.00 n/a n/a MERC (Command Trl.) $50.00 n/a Plus material and/or equipment used Platform Truck $250.00 $125.00 n/a Rescue $E5.00 $40.00 n/a Tanker $135.00 $70.00 n/a Fee Type -~ Fee Amount License Dates ~- Notes Fireworks Fireworks Only Business January 1 - License fee is nonrefundable, cannot & Tent Sales ~ $350.00 December 31 be prorated, and cannot be waived January 1 - License fee is nonrefundable, cannot Other Retailers $100.00 December 31 be prorated, and cannot be waived * NOTE: transient merchant's must obtain a fireworks license and a transient merchant license. • • • ,~..~ H:r~e~s.xrs City of Hutchinson 2006 HRA Fee Schedule Fee T e Fee Amount Subordination Request Processing Fee $100.00 • City of Hutchinson Improvement Project Expense Rates 2006 Fee Schedule ~,i~' ,---- ,,~/ ,. Review of site and grading plans and/or plans and specifications 3.0% DeSIgK review * prepared by Developer, or pre-engineering of reconstruction projects. Eng. Eng1n00C1[Ig 15% 6.0% Flnal Design Cost to complete plans and specifications in-house. Eng. Includes on-site and off-site services. Private developers must provide COttstl"uCtlOn survey control and may complete this work with a consultant approved 6.0% Review and Staking by the City and pay these costs directly. Eng. Prellminary Plan review and development, Subdivision and/or Development 1.0% DevelOpmellt * Agreements, etc. Eng. COntl'act Assessment Roll preparation, MN Statute 429 and contract 2.0% Administration administration and review Eng. Project Com re/iensive P GIS system mapping and database updating, comprehensive AdmI111StTat1011 0 ~ ° 1.$% PIQIt/lUlg* infrastructure planning Gng. 1.5% TeSt[ttg ServlCes For city completed testing services Eng. Funding for E IRA program for supporting housing needs within the community. 'fhc HRA Board may waive this fee on projects meeting HoUSlilg Needs HRA Housing goals. Not applied to reconstruction or trunk utility 1.0% Furtd* improvements. ({RA 1.0% Financial ServlceS Bond administration, property assessment input Finance FlnanCCrZ.CgaU Title review, DevelopmenUSubdivision Agreement development and Fiscal ° 3 /o ~ 0% Legal Serv[CeS* review, bond/fiscal review Finance I.0% Fiscal Capitalized interest. Finance 24% Redevelopment/Newly Annexed (Does not include the "Housing Needs Fund".) ~ , ~ New Development: The City retains the right to approve which projects will be completed utilizing 25% Munici al Financin based on uidelines a roved b the Cit Council. 1 ' ~ Minimum rate, including all items noted with an asterisk (*). Projects utilizing more City services will 1 ~ _~ • ~ : ']% be charged based on the rates noted above. Hutchinson HRA may wave the 1% "Housing Needs Fund" • ~ based on the inclusion in the project of low-income housing. • • City retains the right to engage a consultant to complete a portion of the Engineering and Project Administration. Developer shall have the Preliminary & Final Plat approved prior to work commencing on final design. ncial assurance/bonding may be required for improvements being completed by private developers. Developer shall meet all design standards and fmancial surety requirements of the City. ~% • • • City of Hutchinson 2006 Licenses and Permits Fee Schedule >, .----~~ ~~.._.% y:r~~~-.,.x~s License/Permit Type Fee Amount License Dates Carnival (refundable deposit) $500.00 Dance Permit $50.00 Short Term Gambling Licenses Bingo License $100.00 January I -December 31 Gambling Devices $100.00 January 1 -December 31 Gambling Short Term $25.00 Short Term Gambling License Investigation $100.00 One Time Garbage and Refuse Haulers Commercial $100.00 January 1 -December 3 I Residential $100.00 January 1 -December 31 Recycling $50.00 January 1 -December 31 Recycling (short term) $25.00 Per Day Massage Services $150.00 January 1 -December 31 Motorized Golf Cart Permit $5.00 January 1 -December 31 Notary Fee $1.00 Per Notarized Item Parade Permit $25.00 Short Term Peddler/Solicitor/Transient Merchant Permit $100.00 Per License Popcorn Stand Permit $50.00 Public Auction Permit $25.00 Pawn Shops and Precious Metal Dealers $100.00 January 1 -December 31 Public Property Use Po ~, - z_22(~,)(1) • No Alcohol Use $500.00 Alcohol Use $1,000.00 Second Hand Goods Dealers $100.00 January 1 -December 31 Tattoo License $150.00 January 1 -December 31 Taxi Cab License (per cab) $3.00 January 1 -December 31 Tobacco License $150.00 January 1 -December 31 H:Fees.xls Po~2.22(h)(1) r~~z22(n)(~) City of Hutchinson 2006 Liquor License Fee Schedule ;;° ;~ ~'~„/""~ H: Feesxls License/Permit Type Fee Amount License Dates Notes Club Liquor License Under 200 Members $300.00 April 1 -March 31 201 - 500 Members $500.00 April 1 -March 31 501 - 1000 Members $650.00 April 1 -March 31 1001 - 2000 Members $800.00 April 1 -March 31 2001 - 4000 Members $1,000.00 April 1 -March 31 4001 - 6000 Members $2,000.00 April 1 -March 31 Over 6000 Members $3,000.00 April 1 -March 31 Bottle Club (Set-Up) $75.00 April 1 -March 31 Wine License $400.00 April 1 -March 31 On-Sale Intoxicating Malt Liquor & Wine License $550.00 April 1 -March 31 On-Sale Intoxicating Liquor License $3,500.00 April 1 -March 31 Pro-Rate; Refundable On-Sale Sunday Intoxicating Liquor License $100.00 April 1 -March 31 Off-Sale Non-Intoxicating Malt Liquor License $250.00 May 1 -April 31 Nonrefundable On-Sale Non-Intoxicating Malt Liquor License $400.00 May 1 -April 31 Nonrefundable On-Sale Non-Intoxicating Malt Liquor License $100.00 Short Term On-Sale Intoxicating Sunday Temporary License $75.00 One Day Temporary Liquor License $25.00 Per Day / $50.00 Minimum Intoxicating Liquor Investigations $350.00 Po~2.22(h)(2) Non-Intoxicating Liquor Investigations. $100.00 ~Q V H: Fees.x/s • Ci of Hutchinson • ty 2006 Mapping and Printing Service Fee Schedule ManualsBooks Fee Type Fee Amount Manual: Comprehensive Plan (per book) $25.00 /each On CD* $15.00 /each Color Copy with Foldouts (4 books)* $75.00 /each Web Copy* Free /each Manual: Subdivision Ordinance $20.00 /each Manual: Zoning $20.00 /each Manual: Zoning/Shoreland/Subdivision $40.00 /each Manual: Joint Planning Area Zoning $20.00 /each Subdivision Agreements $1.00 per page New version is dramatically larger with significant color pages and foldouts (actual cost to copy is app. $100). People may also copy off the Web with no City charge or get a copy on CD for a nominal fee. Printing Charles ~;~`~r .-..ti ~, ~.~~ y: r r~s.xi.~ Fee Type Fee Amount 8 1 /2" X 11 " (Black & White) $0.25 per page 8 1/2" X 11" (Color) $1.50 per page Legal or Tabloid Size (Black & White) $1.00 per page Legal or Tabloid Size (Color) $3.00 per page 18" X 24" (Black & White) $1.50 per page 18" X 24" (Color) $4.50 per page 24" X 36" (Black & White) ~ $3.00 per page 24" X 36" (Color) (small city zoning map) $9.00 per page 36" X 36" (Black & White) $4.50 per page 36" X 36" (Color) $14.00 per page 36" X 48" (Black & White) $6.00 per page 36" X 48" (Color) $18.00 per page • Roll Paper Printing ~ $1.50 'per sq foot Map Preparation ee Type Fee Amount Specialty Map Preparation* $27.50 per hour *Map printing at charges noted above * 1 hour minimum, 1/4 hour increments thereafter *Must be approved by IT Director IOrthophoto Prints (color) ~ ~ Fee Amount 8 1/2" X ll" $5.00 Legal or Tabloid $9.00 18" X 24" $20.00 24" X 36" 36" X 36" 36" X 48" $30.00 $40.00 $50.00 Digital Data Fee Amount Orthophoto $550.00 sq mile Minimum charge $550 Contours $550.00 sq mile Minimum charge $550 Planimetrics $250.00 sq mile Minimum charge $250 • Purchase a cominbation of all three data sets for $1350/sq mile not to exceed a maximum charge of $18,100 Special Mapping requests =Data Price +$50/hr ,--~ c; >,,,~/ H: Peesx[s All data is provided in Arcview Shape File format on a CD An additional $SO charge will be applied to digital data converted to a . drf format for CAD systems The City reserves the right to waive fees by Council direction for other governmental or anizations. Commercial-type printing of private, non-cit~materials (Le. building g plans, site drawing, etc.), or map preparation, for private use is not allowed. H: Fees.r/s • Ci of Hutchi• n Parks, Recreation & Community Eduction 2006 Fee Schedule ^, ;~.. r' ;~~ H:Fees. xls Youth Sports/Activities Sports/Activity Fee Amount. Adaptive Recreation $3.00 per session T-Ball/Baseball (Kindegarten-Second Grades) $30.00 14 sessions Girls Softball (First -Fourth Grades) $30.00 14 sessions Baseball (Second -Fifth Grades) $30.00 14 sessions Football Flag $20.00 7 sessions Tackle $35.00 14 sessions Rec Soccer (Indoor/Outdoor) $20.00 6 sessions Girls Volleyball $25.00 6 sessions Gymnastics (Ages 4 - 1 S) $25.00 8 sessions Figure Skating 2004-2005 Season Tots-Delta $48.00 14 sessions Sunday Practice $60.00 14 sessions Open Skating Pass Students/Seniors $35.00 Adults $45.00 Families $65.00 Open Skating Sunday $2.00 per youth per day Non-School Days $3.00 per adult per day School Days $2.00 per adult per day School Days $3.00 per family per day Family Hour $3.00 per adults Family Hour $5.00 per family Swimming Lessons $30.00 10 lessons Open Swim $3.00 per person per day Page I of 5 2005 Fee $32.00 ~y 2.28(a) • Ci of Hutchi• n Parks, Recreation & Community Eduction 2006 Fee Schedule OQ H:Feesrls Open Swim Family Hour $6.00 per family Swim Package $25.00 10 -swims Swim Package $30.00 senior citizen Household Swim Package 1 member $40.00 2 members $50.00 3 members $60.00 4 members $70.00 5 members $80.00 6 members $90.00 7 members $100.00 Page 2 of S P~IICy 2.28(a) r~ Ci of Hutchinson Parks, Recreation & Community Eduction 2006 Fee Schedule ~, :~,,~- ~.. r_ ,.,~~ ff:Fee~.xrs Adult Sports Sports/Activity ~ Fee Amount Men's Basketball $10.00 per game per team Adult Touch Football $10.00 per game per team Slowpitch Softball (Umpired Leagues) $10.00 per game per team Volleyball Co-Rec $10.00 per match per team Men's $10.00 per match per team Sand $35.00 per team 10 matches Women's $10.00 per match per team Open Basketball $2.00 per person Open Hockey $5.00 per person per day Page 3 of 5 2005 Fee $9.00 }icy 2.28(a) • Ci of Hutchi• n ty Parks, Recreation & Community Eduction 2006 Fee Schedule Other Fees ~, rti .. '~/„ H:f~e~s.=rs Sports/Activity Fee Amount West River Park Camping Electric Hook-Up $10.00 Water, Sewer, Electric $15.00 Field Rental $7.50 1 1 /2 hours Shelter reservation $15 or $25 per day Bleachers $20.00 per 3 rows Picnic Tables (with 3-day rental, will move tables) $10.00 4 table minimum Open Gym Daily $2.00 per person Open Gym Pass $40.00 per person Indoor Playground Child $1.00 per child Family $2.00 per family Family Playground Pass $30.00 Rec Center and Civic Arena (dry floor) First Full Day $600.00 per day Half Day $300.00 1/2 day Additional Day $300.00 each additional day Youth $30.00 per hour Rec Center Basketball Rental $15.00 per court per hour Volleyball Rental $15.00 per court per hour Page 4 of 5 2005 Fee $25.00 ~y 2.28(a) • Ci} of Hutchinson `J Parks, Recreation & Community Eduction 2006 Fee Schedule Swimming Pool $50.00 per hour Lobby $15.00. per hour Civic Arena ~I ~~/ H:Feesxls Ice Time $120.00 per hour $110.00 Summer Ice $120.00 per hour $110.00 Roberts Park Tournament Fee $30.00 per field per day Transfers $2.00 per person per class Cancellations $2.00 deducted from refer Team Fees Are Non-Refundable Page S oJ5 ~y 2.28(a) ' City of Hutchins°~ 2006 Plannin and Land Use wee Schedule g I Fee Type Fee Amount -~ 2005 Fee Variances $225.00 Plus recording ,fees $175.00 Conditional Use Permits $225.00 Plus recording fees $175.00 Rezoning $225.00 $175.00 Vacation of street, alley, or easement ~ $225.00 Plus recording fees $175.00 Plus recording, Lot Splits (Single and Two Family) $125.00 administrative, $75.00 and legal fees Plus recording, Lot Splits (Multiple Family, Commercial, Industrial) $175.00 administrative, $125.00 and legal fees Planned Unit Development $225.00 Plus recording fees $150.00 $175.00 Platting $225.00 Plus $10.00 per lot and recording fees (plus $10.00 per lot) Determined by State Planning per State Annexation Agency After the Fact Double permit fee Double permit fee (includes $30.00 payment to Planning Commission members attending) Special Meeting Notes: Atypical application for variances or conditional use permits cost the Lrty between $230 and $275. This amount includes public hearing publication, preparation of maps, public notice mailing lists, agenda preparation, meeting time, ~. discussions with the land owner, site visits, filing fees for the County, etc. (County `~~=~... filing fees increased from $19.50 to $46.00 in 2005). • • • City of Hutchinson 2006 Police Department Fee Schedule ;~ =~..,. ~r H: Fees. xls Fee Type- Fee Amount Alarm Monitoring Fee Residential $12.00 /per month Commercial $12.00 /per month Industrial $12.00 /per month Animal License Tag (Dog/Cat) $7.00 Animal Impound $40.00 Animal Maintenance/Kennel Fee $10.00 /a day Vehicle Impound Storage $10.00 /a day Court Ordered Breath Tests $10.00 /a week Finger Printing $10.00 Police Report Copies -walk in $0.25 /per page Mail or Fax ~ $5.00 Police Service of Papers $25.00 Photographs $2.00 /per page Audio/Video Magnetic Media $30.00 /per item 2005 Fee $10.00 • ~ • PUBLIC WORKS Rates RATES 2002 2003 2004 2005 2006 units change Supporting Information ENGINEERING SAC (Sewer Availability Charge) $ 1,080.00 $ 1,160.00 $ 1,255.00 $ 1,415.00 $ 1,545.00 SAC Unit 9.20% 9.2% Increase [Per study: ENR (4.2%) + 5%through 2012] WAC (Water Availability Charge) $ 820.00 $ 880.00 $ 955.00 $ 1,075.00 $ 1,175.00 WAC Unit 9.20% 9.2% Increase [Per study: ENR (4.2%) + 5%through 2012] Assessment Search $ 17.50 $ 20.00 $ 20.00 $ 20.00 $ 23.00 Each 15.0% Increase covers general inflation & County fee increases STORM WATER UTILITY 1. Golf Course, Park, Open Space 2. Single &Two-Family Residential $ 1.50 $ 1.75 $ 2.25 $ 1.75 $ 2.59 $ 2.00 $ 3.09 $ 2.39 $ 2.92 $ 2.26 per acrelmont per unit/month -5.3% -5.4% 9.75% (inflation+adjustment) less mosquito fee removal 9.75% (inflation+adjustment) less mosquito fee removal 3. Public/Private School & Institutional $ 5.84 $ 8.76 $ 10.07 $ 12.05 $ 11.39 per acre/mont -5.5% 9.75% (inflation+adjustment) less mosquito fee removal 4. Multi-Family Residential & Church $ 8.28 $ 12.42 $ 14.28 $ 17.08 $ 16.15 per acrelmont -5.5% 9.75% (inflation+adjustment) less mosquito fee removal 5. Commercial & Industrial $ 14.78 $ 22.17 $ 25.50 $ 26.26 $ 28.82 per acre/mont 9.8% 9.75% (inflation+adjustment) 2A. Lots 1 to 2 acres $ 2.50 $ 3.00 $ 3.45 $ 4.13 $ 3.90 per unit/month -5.6% 9.75% (inflation+adjustment) less mosquito fee removal 2B. Lots 2 to 3 acres $ 4.00 $ 5.25 $ 6.04 $ 7.22 $ 6.82 per unit/month -5.5% 9.75% (inflation+adjustment) less mosquito fee removal 2C. Lots 3 to 4 acres $ 5.50 $ 7.50 $ 8.63 $ 10.32 $ 9.75 per unit/month -5.5% 9.75% (inflation+adjustment) less mosquito fee removal 2D. Lots 4 to 5 acres $ 7.00 $ 9.75 $ 11.21 $ 13.41 $ 12.67 per unit/month -5.5% 9.75% (inflation+adjustment) less mosquito fee removal 2E. Lots over 5 acres (see Resolution 11 637) _.~~ i~- ~., ~~ GlBudgeU2006 Public Works Rates ~y 2.22(e) City of Hutchinson 2006 Bulk Water Purchase Fee Schedule* ~. ~~.~', H: Fees.xls Fee Type Fee Amount Deposit for Key Rental $40.00 Month or Partial Month Key Rental Fee $40.00 Lost or Non-Returned Key 1 year charge Per Load Fee -South Park, Filled by City Staff $15.00 Per Load Fee - 2 Load/Day Max, Hydrant Fills $20.00 * Relates to policy 2.18 Po~122(a)(3) ~~ ~~/'~ H: Fees.xls City of Hutchinson 2006 Plumbing Permit Water Meter Fee Schedule 'Meter Size 2000 Fee Amount 2005 Fee Amount 3/4" X 5/8" $115.00 $120.00 1 " $200.00 $205.00 1 1/2" $435.00 $435.00 2" $575.00 $575.00 2" Compound $1,340.00 $1,445.00 2" Turbo $685.00 $745.00 3" Compound $1,710.00 $1,925.00 3" Turbo $955.00 $1,063.00 4" Compound $2,780.00 $2,960.00 4" Turbo $1,790.00 $2,140.00 6" Compound $4,980.00 $5,300.00 6" Turbo $3,140.00 $3,350.00 * All meters provided with connections or flanges. Water Department staff will approve /disapprove, or require the application of turbo or compound meters • L City of Hutchinson 2006 Water Turn-On Fee Schedule ,~,- H:rees.xis aicy2.17 ^~_ ~1 January HUTCHINSON 2006 CITY CALENDAR Sunda Monda Tuesda Wednesda Thursda Frida Saturda 1 2 3 4 5 6 7 1:30 p.m. -Management Team Meeting at City . Center 5:15 p.m. - PRCE Advisory Board Meeting at City Center 8:00 p.m. -Fire Dept Meeting at Fire Station 8 9 10 11 12 13 14 3:30 p.m. -Management 3:30 p.m. -Council 8:30 am. -Employee Safety Team Meeting at City Workshop (Compost, Water, Committee at City Center Center Sewer, Refuse Budget) in Council Chambers 5:30 p.m. -City Council Meeting in Council Chambers 15 16 17 18 19 20 21 MARTIN LUTHER 7:00 a.m. - HRA Board 4;15 p.m. - Creekside HING, JR. DAY Meeting at City Center Advisory Board Meeting at City Center CITY OFFICES CLOSED 3:30 p.m. -Management Team Meeting at City 5:30 p.m. -Joint Planning Center Board at City Center 5:30 p.m. - HAHC Board Meeting at Hospital 5:30 p.m. -Planning Commission at Ci Center 22 23 24 25 26 27 28 3:30 p.m. -Management 3:30 p.m. -Quarterly 3:00 p.m. -Utilities 7:00 am. - HCDC/EDA Team Meeting at City Meeting with Directors at Commission at Utilities Board Meeting at City Center City Center. Office Center 4:00 p.m. -Library Board at 5:30 p.m. -City Council Public Library Meeting in Council Chambers 29 30 31 12:00 p.m. -Hutch Safety Municipal Special Election Council at Heritage Center Polls open at 7:00 a.m. 3:30 p.m. -Management Team Meeting at City Center 5:15 p.m. -Tree Board at Ci Center • • • HUTCHINSON February 2006 CITY CALENDAR Sunda Monda Tuesda Wednesda T'hursda Frida Saturda 1 2 3 4 4:30 p.m. -Canvassing Board for City Special Election at City Center 5 6 7 8 9 10 11 3:30 p.m. -Management Team Meeting at City Center 5:15 p.m. - PRCE Advisory Board Meeting at City Center 8:00 p.m. -Fire Dept Meetin at Fire Station 12 13 l4 IS 16 17 18 3:30 p.m. -Management 3:30 p.m. -Council 8:30 a.m. -Employee Safety Team Meeting at City Workshop (Police Committee at City Center Center Department Reorganization) in Council Chambers 4; l 5 p.m. - Creekside Advisory Board Meeting 5:30 p.m. -City Council at City Center Meeting in Council Chambers 5:30 p.m. -Joint Planning Board at Ci Center 19 20 21 22 23 ~ 24 25 PRESIDENTS' DAY 7:00 a.m. - HRA Board 3:00 p.m. -Utilities 7:00 a.m. - HCDC/EDA Meeting at City Center Commission at Utilities Board Meeting at City CITY OFFICES CLOSED Office Center 1:30 p.m. -Management Team Meeting at City Center 5:30 p.m. - HAHC Board Meeting at Hospital 5:30 p.m. -Planning Commission at City Center 26 27 28 r^~ • • • 12:00 p.m. -Hutch Safety 3:30 p.m. -Council Council at Heritage Center Workshop (Assessment Policy) in Council 3:30 p.m. -Management Chambers Team Meeting at City Center 5:30 p.m. -City Council Meeting in Council 4:00 p.m. -Library Board at Chambers Public Library 5:15 p.m. -Tree Board at Ci Center ~_ ii • • .S HUTCHINSON March 2006 CITY CALENDAR Sunda Monda Tuesda Wednesda Thursda Frida Saturda 1 2 3 4 5 6 7 g 9 10 I1 3:30 p.m. -Management Team Meeting at City Center 5:15 p:m. - PRCE Advisory Board Meeting at Event Center 8:00 p.m. -Fire Dept Meetin at Fire Station 16 17 18 12 13 14 15 3:30 p.m. -Management 3:30 p.m. -Council 8:30 am. -Employee Safety Team Meeting at City Workshop (Bus Tour with Committee at City Center Center Planning Commission) in Council Chambers 4;15 p.m. - Creekside Advisory Board Meeting 5:30 p.m. -City Council at City Center Meeting in Council Chambers 5:30 p.m. -Joint Planning Board at Ci Center 24 25 19 20 -Senior Advisory m 9:30 a 21 7:00 a.m. - HRA Board 22 23 7:00 a.m. - HCDC/EDA . . Board Meeting at Senior Meeting at City Center Board Meeting at City Center Center 5:30 p.m. - HAHC Board 3:30 p.m. -Management Meeting at Hospital Team Meeting at City Center 5:30 p.m. -Planning Commission at City Center 30 31 26 27 28 29 12:00 p.m. -Hutch Safety 5:30 p.m. -City Council 3:00 p.m. -Utilities Council at Heritage Center Meeting in Council Commission at Utilities Chambers Office 3:30 p.m. -Management Team Meeting at City Center 4:00 p.m. -Library Board at Public Library 5:15 p.m. -Tree Board at Ci Center ~~ ~% • • April ~ HUTCHINSON 2006 CITY CALENDAR Sunda Monda Tuesda Wednesda Thursda Frida Saturda t 2 3 4 5 6 7 8 3:30 p.m. -Management Team Meeting at City Center 5:15 p.m. - PRCE Advisory Board Meeting at Event Center 8:00 p.m. -Fire Dept Meetin at Fire Station 9 10 11 12 I3 14 IS 3:30 p.m. -Management 3:30 p.m. -Council Team Meeting at City Workshop in Council Center Chambers 5:30 p.m. -City Council Meeting in Council Chambers 16 17 18 19 20 21 22 9:30 a.m. -Senior Advisory 7:00 a.m. - HRA Boazd 8:30 a.m. -Employee Safety ' Board Meeting at Senior Meeting at City Center Committee at City Center Center 5:30 p.m. - HAHC Board 4;15 p.m. - Creekside 3:30 p.m. -Management Meeting at Hospital Advisory Board Meeting Team Meeting at City at City Center Center 5:30 p.m. -Planning Commission at City 5:30 p.m. -Joint Planning Center Board at Ci Center 23 24 12:00 p.m. -Hutch Safety Council at American 25 3:30 p.m. -Quarterly Meeting with Directors at 26 3:00 p.m. -Utilities Commission at Utilities 27 28 7:00 a.m. - HCDC/EDA Boazd Meeting at City 29 Legion City Center Office Center 3:30 p.m. -Management 5:30 p.m. -City Council 3:00 p.m. -Wage Team Meeting at City Meeting in Council Committee Meeting at Center Chambers City Center 4:00 p.m. -Library Boazd at Public Library 5:15 p.m. -Tree Board at Ci Center 30 rn\ I~ May HUTCHINSON 2006 CITY CALENDAR Sunda Monda Tuesda Wednesda Thursda Frida Saturda 1 2 3 4 5 6 3:30 p.m. -Management Team Meeting at City Center 5:15 p.m. - PRCE Advisory Board Meeting at Event Center 8:00 p.m. -Fire Dept Meetin at Fire Station 7 8 9 10 11 l2 13 3:30 p.m. -Management 3:30 p.m. -Council Team Meeting at City Workshop in Council Center Chambers 5:30 p.m. -City Council Meeting in Council Chambers 14 15 16 17 18 19 20 9:30 a.m. -Senior Advisory 7:00 a.m. - HRA Board 8:30 am. -Employee Safety Boazd Meeting at Senior Meeting at City Center Committee at City Center Center 5:30 p.m. - HAHC Board 4;15 p.m. - Creekside 3:30 p.m. -Management Meeting at Hospital Advisory Boazd Meeting Team Meeting at City at City Center Center 5:30 p.m. -Planning Commission at City Center 5:30 p.m. -Joint Planning Board at Ci Center 21 22 23 24 25 26 27 3:30 p.m. -Management 5:30 p.m. -City Council 3:00 p.m. -Wage 7:00 am. - HCDC/EDA Team Meeting at City Meeting in Council Committee Meeting at Board Meeting at City Center Chambers City Center Center 4:00 p.m. -Library Board at Public Library 28 29 30 31 MEMORIAL DAY 3:30 p.m. -Management 3:00 p.m. -Utilities Team Meeting at City Commission at Utilities CITY OFFICES CLOSED Center Office Li • June 2006 HUTCHINSON CITY CALENDAR day Thursda Fric ~ 1 12 4 5 6 7 8 9 3:30 p.m. -Management Team Meeting at City Center 5:15 p.m. - PRCE Advisory Board Meeting at Event Center 8:00 p.m. -Fire Dept Meetin at Fire Station 14 15 16 11 12 13 3:30 p.m. -Management 3:30 p.m. -Council Team Meeting at City Workshop in Council Center Chambers 5:30 p.m. -City Council Meeting in Council Chambers l8 19 -Senior Advisory m 9:30 a 20 7:00 a.m. - HRA Boazd 21 8:30 a.m. -Employee Safety 22 23 7:00 a.m. - HCDC/EDA . . Board Meeting at Senior Meeting at City Center Committee at City Center Board Meeting at City Center Center 5:30 p.m. - HAHC Boazd 4;15 p.m. - Creekside 3:30 p.m. -Management Meeting at Hospital Advisory Board Meeting. Team Meeting at City at City Center Center 5:30 p.m. -Planning Commission at City 5:30 p.m. -Joint Planning Center Board at Ci Center 9 30 25 26 27 28 2 12:00 p.m. -Hutch Safety 5:30 p.m. -City Council 3:00 p.m. -Utilities Council at American Meeting in Council Commission at Utilities Legion Chambers Office 3:30 p.m. -Management Team Meeting at City Center 4:00 p.m. -Library Board at Public Library 5:15 p.m. -Tree Boazd at City Center 1 17 • • • ~/ HUTCHINSON July 2006 CITY CALENDAR Sunda Monda Tuesda Wednesda Thursda Frida Saturda 1 2 3 4 5 6 7 8 3:30 p.m. -Management Team Meeting at City Center FOURTH OF JULY HOLIDAY 5:15 p.m. - PRCE Advisory Boazd Meeting at Event C[TY OFFICES CLOSED Center 8:00 p.m. -Fire Dept Meetin at Fire Station 9 10 I1 12 13 14 15 3:30 p.m. -Management 3:30 p.m. -Council Team Meeting at City Workshop in Council Center Chambers 5:30 p.m. -City Council Meeting in Council Chambers 16 17 18 19 20 21 22 9:30 a.m. -Senior Advisory 7:00 a.m. - HRA Board 8:30 am. -Employee Safety Board Meeting at Senior Meeting at City Center Committee.at City Center Center 5:30 p.m. - HAHC Board 4;15 p.m. - Creekside 3:30 p.m. -Management Meeting at Hospital Advisory Board Meeting Team Meeting at City at City Center Center 5:30 p.m. -Planning Commission at City 5:30 p.m. -Joint Planning Center Boazd at Ci Center 23 24 25 26 27 28 29 3:30 p.m. -Management 3:30 p.m. -Quarterly 3:00 p.m. -Utilities 7:00 a.m. - HCDC/EDA Team Meeting at City Meeting with Directors at Commission at Utilities Board Meeting at City Center City Center Office Center 4:00 p.m. -Library Board at 5:30 p.m. -City Council 3:00 p.m. -Wage Public Library Meeting in Council Committee Meeting at Chambers Ci Center 30 31 • • • 12:00 p.m. -Hutch Safety Council at American Legion 3:30 p.m. -Management Team Meeting at City Center 5:15 p.m. -Tree Boazd at City Center ~~ ~^~ ~i • • • ~/ Aug„St HUTCHINSON 2006 CITY CALENDAR Sunda. Monda Tuesda Wednesda' ' Thursda Frida Saturda 1 2 3 4 5 6 7 8 9 10 ll 12 3:30 p.m. -Management 3:30 p.m. -Council Team Meeting at City Workshop in Council Center Chambers 5:15 p.m. - PRCE Advisory 5:30 p.m. -City Council Board Meeting at Event Meeting in Council Center Chambers $:00 p.m. -Fire Dept Meetin at Fire Station 13 l4 IS 16 17 18 19 3:30 p.m. -Management 7:00 a.m. - HRA Board 8:30 am. -Employee Safety Team Meeting at City Meeting at City Center Committee at City Center Center 5:30 p.m. - HAHC Board 4;15 p.m. - Creekside Meeting at Hospital Advisory Board Meeting at City Center 5:30 p.m. -Planning Commission at City Center 5:30 p.m. -Joint Planning Board at Ci Center 20 21 22 23 24 25 26 9:30 am. -Senior Advisory 5:30 p.m. -City Council 7:00 a.m. - HCDC/EDA Board Meeting at Senior Meeting in Council Board Meeting at City Center Chambers Center 3:30 p.m. -Management Team Meeting at City Center 27 28 29 30 31 12:00 p.m. -Hutch Safety 3:00 p.m. -Utilities Council at American Commission at Utilities Legion Office 3:30 p.m. -Management Team Meeting at City Center 4:00 p.m. -Library Board at Public Library 5:15 p.m. -Tree Board at Ci Center • • • ~~~ September HUTCHINSON 2006 CITY CALENDAR Sunda Monda Tuesda Wednesda Thursda Frida Saturda 1 2 3 4 5 6 7 8 9 LABOR DAY 3:30 p.m. -Management Team Meeting at City CITY OFFICES CLOSED Center 10 ll 12 13 14 15 16 3:30 p.m. -Management 3:30 p.m. -Council Team Meeting at City Workshop in Council Center Chambers 5:15 p.m. - PRCE Advisory 5:30 p.m. -City Council Board Meeting at Event Meeting in Council Center Chambers 8:00 p.m. -Fire Dept Meetin at Fire Station 17 18 19 20 21 22 23 9:30 a.m. -Senior Advisory 7:00 am. - HRA Board 8:30 a.m. -Employee Safety Board Meeting at Senior Meeting at City Center Committee at City Center Center 5:30 p.m. - HAHC Board 4;15 p.m. - Creekside 3:30 p.m. -Management Meeting at Hospital Advisory Board Meeting Team Meeting at City at City Center Center 5:30 p.m. -Planning Commission at City 5:30 p.m. -Joint Planning Center Board at Ci Center 24 25 26 27 28 29 30 12:00 p.m. -Hutch Safety 5:30 p.m. -City Council 3:00 p.m. -Utilities 7:00 a.m. - HCDC/EDA Council at American Meeting in Council Commission at Utilities Board Meeting at City Legion Chambers Office Center 3:30 p.m. -Management Team Meeting at City Center 4:00 p.m. -Library Board at Public Library 5:15 p.m. -Tree Board at Ci Center ~~/ C] C] HUTCHINSON October 2006 CITY CALENDAR Sunda Monda Tuesda Wednesda Thursda Frida Saturda 1 2 3 4 5 6 7 3:30 p.m. -Management Team Meeting at City Center 5:15 p.m. - PRCE Advisory Board Meeting at Event Center 8:00 p.m. -Fire Dept Meetin at Fire Station g 9 10 11 12 13 14 3:30 p.m. -Management 3:30 p.m. -Council Team Meeting at City Workshop in Council Center Chambers 5:30 p.m. -City Council Meeting in Council Chambers 15 16 17 18 19 20 21 9:30 a.m. -Senior Advisory 7:00 a.m. - HRA Board 8:30 a.m. -Employee Safety Board Meeting at Senior Meeting at City Center Committee at City Center Center 5:30 p.m. - HAHC Board 4; IS p.m. - Creekside 3:30 p.m. -Management Meeting at Hospital Advisory Board Meeting Team Meeting at City at City Center Center 5:30 p.m. -Planning Commission at City Center 5:30 p.m. -Joint Planning Board at Ci Center 22 23 24 25 26 27 28 3:30 p.m. -Management 3:30 p.m. -Quarterly 3:00 p.m. -Utilities 7:00 a.m. - HCDC/EDA Team Meeting at City Meeting with Directors at Commission at Utilities Board Meeting at City Center City Center Office Center 4:00 p.m. -Library Board at 5:30 p.m. -City Council Public Library Meeting in Council Chambers 29 30 31 12:00 p.m. -Hutch Safety Council at American Legion 3:30 p.m. -Management Team Meeting at City Center 5:15 p.m. -Tree Board at Ci Center • • HUTCHINSON November 2006 CITY CALENDAR Sunda Monda Tuesda Wednesda Thursda Frida Saturda 1 2 3 4 5 6 7 8 9 10 11 3:30 p.m. -Management Team Meeting at City Center VETERANS DAY OBSERVANCE 5:15 p.m. - PRCE Advisory Board Meeting at Event CITY OFFICES CLOSED Center 8:00 p.m. -Fire Dept Meetin at Fire Station 16 17 18 l2 13 14 IS 3:30 p.m. -Management 3:30 p.m. -Council 8:30 a.m. -Employee Safety Taam Meeting at City Workshop in Council Committee at City Center Center Chambers 4; I S p.m. - Creekside 5:30 p.m. -City Council Advisory Board Meeting Meeting in Council at City Center Chambers 5:30 p.m. -Joint Planning Board at Ci Center 24 25 19 20 21 22 23 9:30 a.m. -Senior Advisory Board Meeting at Senior 7:00 a.m. - HRA Board Meeting at City Center THANKSGIVING THANKSGIVING Center HOLIDAY HOLIDAY 5:30 p.m. - HAHC Board 3:30 p.m. -Management Meeting at Hospital CITY OFFICES CLOSED CITY OFFICES CLOSED Team Meeting at City Center 5:30 p.m. -Planning Commission at City Center 26 27 28 29 30 12:00 p.m: -Hutch Safety 5:30 p.m. -City Council 3:00 p.m. -Utilities Council at American Meeting in Council Commission at Utilities Legion Chambers Office 3:30 p.m. -Management Team Meeting at City Center 4:00 p.m. -Library Board at ~ Public Library 5:15 p.m. -Tree Board at Ci Center ~l J December HUTCHINSON 2006 CITY CALENDAR Sunda Monda Tuesda Wednesda Thursda Frida Saturda 1 2 3 4 5 6 7 8 9 3:30 p.m. -Management Team Meeting at City Center 5: I S p.m. - PRCE Advisory Boazd Meeting at Event Center 8:00 p.m. -Fire Dept Meetin at Fire Station ]0 it 12 13 14 15 16 3:30 p.m. -Management 3:30 p.m. -Council Team Meeting at City Workshop in Council Center Chambers 5:30 p.m. -City Council Meeting in Council Chambers 17 18 19 20 21 22 23 9:30 a.m. -Senior Advisory 7:00 am. - HRA Board 8:30 a.m. -Employee Safety 7:00 a.m: - HCDC/EDA Board Meeting at Senior Meeting at City Center Committee at City Center Board Meeting at City Center Center 5:30 p.m. - HAHC Board 4;15 p.m. - Creekside 3:30 p.m. -Management Meeting at Hospital Advisory Board Meeting Team Meeting at City at City Center Center 5:30 p.m. -Planning Commission at City 5:30 p.m. -Joint Planning Center Boazd at Ci Center 24 25 26 27 28 29 30 3:30 p.m. -Management 3:00 p.m. -Utilities CHRISTMAS DAY Team Meeting at City Commission at Utilities Center Off ce CITY OFFICES CLOSED 5:30 p.m. -City Council Meeting in Council Chambers 31 r~ Memo To: Mayor and City Council Frone Jean Ward ~.~ G~f~ Date: 1 /4/2006 Re: Request for Approval of 2006 Housing Community Development Plan The 2006 Housing Community Development Plan is an update from last year and is based on the 2004 Hutchinson Housing Market Analysis and Demand Estimates. Both Miles Seppelt, EDA Director and Julie Wishnack, Director of Planning and Zoning have reviewed and support the plan. An updated plan is a necessary component for RFP applications to MHFA. In early February the HRA will be applying for the 2% Construction Funding for the School Construction Program. The following are areas that the HRA will be applying for funding in 2006 to assist the efforts of housing for low and moderate income: Home Ownership • CASA program for existing homes, Rolling Meadows East new construction and the School Construction Program. • Addi#ional MHFA CRV affordability gap for Rolling Meadows, if needed to complete the project. • MHFA 2% Construction financing for the 2006 -2007 School Construction House • Target a new rehab area for potential application to the SCDP program Rental • Finalize the application for the Home Rental Rehab Program for Evergreen Apartments. This application will range between $600,000 and $800,000. • 1 qca) Hutchinson Housing Community Development Plan Page 1 • • • 2006 HOUSING COMMUNITY DEVELOPMENT PLAN GOAL: To identify a community prioritized development list that is substantiated by a development study and formally adopted by the local governing board. GOAL: To ensure that our community has a consistent and updated development plan to reflect the changing conditions in our community. Hutchinson Five-Year Housing Plan Summary The City of Hutchinson has been fortunate to experience steady population and job growth. This growth has created continued demand for housing. According to the September 2004 Housing Market Analysis and Demand Estimates for Hutchinson, Minnesota prepared by the Maxfield Research, Inc. group, Hutchinson will grow by 717 households and 1,420 persons between 2000 and 2010. Based on demand generated from household growth and replacement need, about 520 new housing units in Hutchinson are projected to be needed in Hutchinson between 2004 and 2010. In order for Hutchinson to realize this growth, a variety of housing options (both rental and ownership) at various price points will need to be developed. The HRA will focus on meeting the housing needs for a growing population while at the same time working to result in projects that work for the entire Hutchinson community. The following level of housing production/housing concepts is recommended between 2004 and 2010: Rental: Senior housing: Active Adult Congregate Independent Living Assisted Living Memory Care/Dementia Subsidized/Affordable Senior Housing - 69 units - 34 units - 11 units - 14 units - 22 units (later part of the decade) General Occupancy Rental Housing: Market Rate Student Housing Ownership: Single-Family Homes Entry -level Move-up Executive For-Sale Townhomes Entry-Level Upper-end - 40-50 units (later part of the decade) - 20-30 units - 90-95 units - 130-135 units - 55-60 - 80-85 units - 55-60 units 9 (d~ Hutchinson Housing Community Development Plan Page 2 In the pursuit of the production of this housing and creation of housing programs, the HRA will be mindful of the City of Hutchinson Comprehensive Housing Goals: 1. Promote a variety of housing types in Hutchinson for all of its citizens. 2. Create ahigh-quality environment in all residential neighborhoods 2006 Hutchinson Housing Community Development Plan Home Ownership Support of homeownership in the community, especially for the starter home market, is a priority. A comprehensive approach will be used to promote home ownership affordable to our workforce. The use of affordable financing programs for the development of new single-family units and the purchase or rehab of existing single-family homes is recommended. 1. Promote homeownership counseling and education. 2. Promote a broader range of purchase price points, organize and secure resources for purchase assistance programs and affordable loan products for both existing homes and new construction. 3. Continue the HHPOP program in Hutchinson. Apply for CASA funding for existing homes. Apply for new construction CASA funding for the Rolling Meadows East Neighborhood and HRA School Construction Program. Apply for affordability gap resources for identified projects. 4. Partnerships between community organizations and high school and technical college carpentry classes have been particularly effective in the production of quality affordable housing in other communities and for the past three years, one affordable home per year has been constructed by Hutchinson High School Students. Upon sale of the house currently being constructed, the Hutchinson HRA will continue the partnership with the Hutchinson High School to construct another starter home for the 2006/2007 school year. An application will be submitted to the MHFA CRV program for 2% construction financing. Research feasibility of purchasing additional lots for future school construction program/affordabie housing initiatives. 5. In 2006, the Hutchinson HRA will work with the City of Hutchinson, Rolling Meadows East developers, MHFA and the GMHF in completing the Rolling Meadows East Development with a goal of thirty HHPOP assisted homes out of a total of sixty homes in the development. As of 12/31/2005 nineteen HHPOP assisted homes were sold in the Rolling Meadows East development. Determine whether additional CRV and Greater MN Housing Fund gap funding is needed to complete the project. 6. Complete the SCDP Franklin Grove rehab project; identify a new rehab target area and work on a new SCDP application. 7. Continue participation in the MHFA Rehab Loan Program, MHFA Fix Up Fund and MHFA Community Fix Up Fund program. 8. Continue to evaluate the feasibility of re-development in the downtown area for housing outlined in the Revitalization Master Plan for Downtown Hutchinson. • q (d) Hutchinson Housing Community Development Plan Page 3 Rental Housing Senior rental housing 1. With the addition of the Pines and Community of Lake Ridge, there is no additional need for senior housing in 2006. General Occupancy 1. No general occupancy rental projects are recommended for 2006-consider future projects if vacancy rates decline to under 2.0%. 2. Administer the Home Rental Rehab Program for Evergreen Apartments for a rehab project of $600,000 to $800,000. Other Continue committee work on researching project feasibility and partnership opportunities for housing domestic abuse victims. Summary of Findings Housing Market Analysis and Demand Estimates for Hutchinson, Minnesota .7 Prepared For: Hutchinson Housing and Redevelopment Authority Prepared By: Maxfield Research Inc. September 2004 Purpose and Scope of the Study Maxfield Research Inc. was engaged by the Hutchinson Housing and Redevelopment Authority to analyze demographic trends, market factors that affect the demand for housing in Hutchinson, Minnesota and to project the number of units, and types of housing that can be supported in the. community. This study estimates overall housing demand through 2010 and identifies the types of housing that should be developed to meet the needs of current and future residents through the remainder of this decade. This study is an update to a comprehensive housing study completed for the City of Hutchinson in July 2001. The scope of this study includes an analysis of growth trends and the demographic composition of the population and household base and an analysis of the current housing situation and inventory of pending housing developments. Those interviewed for this study include real estate agents, rental property owners and managers, civic and business leaders, and others familiar with the local housing market. Estimates of the demand for different types of housing and potential target markets are calculated, along with suggested appropriate development concepts. • This report includes both primary and secondary research. Primary research includes interviews with real estate agents, rental property managers, and other housing professionals. Secondary research is credited to the source when used, and is usually data from the U.S. 9l~ Hutchinson Housing Community Development Plan Page 4 Census. Secondary research is always used as a basis for analysis, and is carefully reviewed • in light of other factors that may impact projections such as residential building permit data or surveys of housing, major employers and local builders. All of the information on existing housing developments was gathered by Maxfield Research Inc. and is accurate to the best of our knowledge. Demographic Analysis • The primary draw area (Market Area) for housing in Hutchinson includes 13 townships .and five small cities surrounding Hutchinson, an area extending roughly 8 to 18 miles from Hutchinson's border. This Market Area is the same as the previous study, completed in 2001. Between 1980 and 1990, Hutchinson's population grew by 2,279 persons (a 25% increase), from 9,244 persons in 1980 to 11,523 persons in 1990. This strong growth was fueled largely by growth at 3M and Hutchinson Technology. Population growth was slower during the 1990s, increasing by 1,557 persons (a 13.5% increase), to 13,080 persons in 2000. This growth, however, still outpaced the State's overall growth (12.4%). • Household growth trends are typically a more accurate indicator of housing needs than population growth since a household is, by definition, an occupied housing unit. Hutchinson added 850 households during the 1990s (an increase of 19.0%), increasing its household base to 5,333 households as of 2000. The remainder of the Market Area added 363 households during the decade (an 8.7% increase), increasing its base to 4,559 households. • Population and household growth during the 1990s was fueled by employment growth in the County. McLeod County's labor force steadily increased from 17,876 persons in 1990 to 20,925 persons 1998, before declining to 19,406 persons in 2000. Similarly, the number of employed persons increased through 1998, but declined by over 8% in 2000. Between 2000 and 2003, the labor force has remained fairly steady, with a change of less than one percent in each of the last four years. Based on covered employment data in Table 4 and our employer interviews, this rise and fall in employment has been a reflection of employment level changes at Hutchinson Technology. We project that Hutchinson will continue to experience strong growth during the next decade, but at a somewhat slower rate than during the past decade. Our projections are that Hutchinson will grow by 717 households and 1,420 persons between 2000. and 2010. While the projected household growth is projected to be about 5% less than during the 1990s, population growth is projected to be about 3% less. This is due to the fact that household sizes will not decrease as significantly this decade as during the 1990s. • The aging of the baby boomers will result in the greatest population gain over the next ten years being in the 45 to 54 and 55 to 64 age groups. Combined, these two age groups are projected to grow by 1,569 persons in the Market Area between 2000 and 2010, while the Market Area is projected to grow by only 1,131 persons. The growth of 45 to 64 year olds will be offset by losses among other age groups. `~ ~~ Hutchinson Housing Community Development Plan Page 5 • There was a decline of seniors aged 65 to 74 during the 1990s, but that is projected to cease, with the population stabilizing at about 1,600 in 2000, but is then projected to increase by 107 people (6.7%) by 2010. Seniors ages 75 and over are projected to continue to increase by about 11% over the next six years, after growing by 20% during the 1990s. Seniors over age 75 are the primary market for age-restricted ("senior") housing, including independent and assisted living. • According to the Census, Hutchinson added about 670 owner households and 180 renter households during the 1990s. Meanwhile, the remainder of the Market Area added 436 owner households, but lost about 73 renter households. This loss of renter households resulted from the combination of 1) no additional rental units were built, and 2) many single-family homes were converted from renter-occupied to owner-occupied. In 1990, the largest householder category in the Market Area was married couples with children (2,859 households), or one-third of all households. This group was just slightly ahead of married couples without children (2,720 households). By 2000, there were a greater number of married couples without children (3,161 households) than. married couples with children (2,705 households). The increase in married couples without children is due in large part to the large number of baby boomers who have aged into their late-40s to early-SOs and become empty nesters, as well as lifestyle changes. • The City of Hutchinson issued 315 buildings permits for new construction between 2000 and 2003, resulting in 79 units annually. In the 1980's, the City issued 977 permits. (98 units annually) and 1,051 permits in the 1990's (105 units annually). For-Sale Housing Analysis • Approximately 15% of Hutchinson's housing stock was built prior to 1940, compared to 31% of the Remainder of the Market Area. Almost 40% of Hutchinson's housing stock was constructed since 1980. • The median resale price of existing homes (including single-family and multifamily homes) in Hutchinson increased from about $112,950 in 1999 to $141,000 in 2003, a 6% annual increase. Through the first-half of 2004, the median resale price was $143,400.. • The average sale price of homes in Hutchinson was $148,482, or $7,500 higher than the median. The difference between the average and median sale price indicates there are more higher-end homes skewing the average resale price • In 2003, there were 259 resales in Hutchinson, down from 302 resales in 2002. However, the .median sales prices increased by 13% between 2002 and 2003. Furthermore, the average time on market decreased between the two years, from 78 days in 2002 to 74 days in 2003. • Based on the median price of $141,000 in Hutchinson in 2003, a household's monthly payment (assuming zero down and principaUinterest, insurance, and taxes) would be about 4 (~ Hutchinson Housing Community Development Plan Page 6 $1,020. The income required to afford a home at this price would be about $47,000 to $56,400, based on purchasing a home at 2.5 to three times income (and assuming they do not have a high level of debt or existing equity). In 2004, 51% (2,279 households) of Hutchinson'snnn-senior households had incomes greater than $50,000, meaning that over half ofnon-senior households in Hutchinson can afford amedian-priced home in the Market Area. • There are a total of 126 homes in Hutchinson listed for-sale in August 2004. The average and median price of the homes listed for sale were $193,251 and $169,900, respectively. These are much higher than the average and median resale price of homes in Hutchinson in 2003 - by about 30% and 20% higher, respectively. Higher list prices may indicate current strong demand for homes in Hutchinson. • The median price of new single-family homes built in Hutchinson was $149,500 in 2003, an increase of $39,000 (35.3%) since 2000. Through July 2004, the median price has increased to $162,500, a 9% increase from 2003. • Through year-end 2003, Hutchinson had a total of 217 vacant lots within 18 different subdivisions. Almost 200 of these lots are in subdivisions platted since 1999, representing about 90% of the lot supply. • There are 13 active single-family subdivisions with a total of 273 available lots (excluding planned developments). Based on an average of about 63 homes built per year since 2000, this equates to a lot supply of 4.3 years. Including the 93 planned lots in the Summerset Third Addition results in a total of 366 available lots, or a 5 to 6 year lot supply. Maxfield Research Inc. believes that athree- to five-year supply of lots is an appropriate balance between providing adequate consumer choice and minimizing developers' carrying costs. • Lot prices at the active subdivision in Hutchinson are typically priced from about $40,000 to $60,000. Lot prices typically end up accounting for 25% to 30% of the price of a newly constructed home. However, lot prices have been closer to about 30% of the cost of the home in the past year. • There are seven subdivisions marketing multifamily developments in Hutchinson. Combined, the subdivisions account for 321 units, 151 of which are available. Based on the average absorption of 16 units per year between 2000 and 2003, these 151 units would be absorbed in nine years. Due to the aging of the baby boom population, we estimate about 25 multifamily units could be absorbed annually, resulting in a six-year unit/lot supply. Rental Housing Analysis General-Occupancy Rental Market • Since the completion of the previous study in 2001, there have been no market rate rental projects added in Hutchinson. Overall, there were 31 projects surveyed, with a total of 913 units. As of August 2004, there were 42 vacancies, translating into a vacancy rate of 4.6%. The majority of the vacancies were in two-bedroom units. ~~a~ Hutchinson Housing Community Development Plan Page 7 • The monthly rent for market rate units in August 2004 ranged from $335 to $375 for • We identified six general-occupancy subsidized projects in Hutchinson offering a total of 206 units. A total of three vacancies were reported by building managers, translating to a vacancy rate of 1.46%. In comparison, there were four vacancies in 2001, or a vacancy rate of 1.9%. efficiency units, with an average of about $359 per month. One-bedroom units ranged from $265 to $665 and averaged $470 per month. Two-bedrooms ranged from $375 to $800. with an average of $545 per month, while two-bedroom plus den/three-bedroom units ranged from $475 to $855, averaging about $702 per month. • Combined, the average rent paid by tenants at apartments financed through Rural Development is about $315 to $330 per month. Based on paying 30% of their adjusted gross income for rent, this would equate to an average annual income of about $12,600 to $13,200. Senior Housing Market • We identified six market rate senior rental housing projects in Hutchinson. These six projects have a total of 249 units with various levels of service -from independent to memory care. We identified another three subsidized senior projects in the City Hutchinson with a total of 178 units. • Overall, there are 12 vacant units among the six market rate senior rental projects in Hutchinson, representing a vacancy rate of 4.8%. Generally a healthy senior housing market will have a vacancy rate of around 5.0% (independent projects) to 7.0% (assisted living or memory care projects) in order to allow for sufficient consumer choice and turnover. There are two planned senior housing projects in Hutchinson at this time. Welcome to Our .Home, in conjunction with the Board of Social Ministry, is planning to construct a 50-unit independent building adjacent to The Oaks. Additionally, a planned senior condominium building to be called Community of LakeRidge will be located at the corner of Dale Street and Century Avenue. • There are no vacancies among the three subsidized senior projects in Hutchinson, consistent with the 2001 study. Although there are no vacancies, seniors are usually able to move in within a few months on a waiting list. • Residents at the three subsidized projects pay 30% of their adjusted gross income on rent. At Park Towers, the average rent paid was $200. This would equate to an income of roughly $8,000. Housing Demand Analysis and Recommendations • yca) Hutchinson Housing Community Development Plan Page 8 • Based on demand generated from household growth and replacement need, we project • demand for about 520 new housing units in Hutchinson between 2004 and 2010. It is important to note that in order for Hutchinson to realize this growth, a variety of housing options (both rental and ownership) at various price points will need to be developed. Based on demographic and market trends, we believe that 15% to 20% of demand over the next six years will be for rental housing (80 to 110 units); while the remaining 80% to 85% of the housing demand (415 to 445 units) will be for for-sale housing. • Demand for senior housing varied by the level of services. The following summarizes 2004 senior housing demand calculations for the Hutchinson Market Area: Active Adult - 69 units Congregate Independent Living - 34 units Assisted Living - 11 units Memory Care/Dementia - 14 units Subsidized/Affordable Senior Housing - 22 units In the short-term, we believe that the most appropriate project to satisfy market rate senior demand in Hutchinson is an adult/few-services rental apartment. The development of planned congregate housing will absorb the demand for independent housing with services. Furthermore, the planned development of another senior condominium should meet the demand for seniors seeking afor-sale building through the remainder of this decade. • Although existing subsidized senior housing facilities in Hutchinson maintain high occupancies, we do not recommend the development of additional affordable senior housing. in the short-term. However, due to the increasing demand for subsidized senior housing, we recommend the development of 30 to 36 units towards the end of this decade. Based on demand for approximately 80 to 110 rental units in Hutchinson through 2010, we recommend a building of 40 to 50 market-rate rental units later this decade; once the rental market demand has increased to a level to sufficient enough to support a new development without adversely affecting the existing market rate rental market. A portion of this rental demand could be for a more "up scale" project as well as some larger town home units for families. Hutchinson currently has a supply of about 270 available lots. Based on the absorption of 50 lots per year, the existing lot supply would be depleted in five years. The general benchmark for a growing community is a lot supply ofthree-to five years, ensuring adequate consumer choice with excessively prolonging developer-carrying costs. The final phase of the Summerset 3ra Addition will bring another 93 lots on-line, extending the lot-supply for nearly two more years. • Based on the success of Rolling Meadows and the planned Rolling Meadows East second phase, we believe that an additional subdivision geared toward entry-level homes should be pursued towards the end of this decade. We also recommend the continuation of the • 4 (d~ Hutchinson Housing Community Development Plan Page 9 Hutchinson Home Purchase Opportunity Program (HHPOP), which has been very beneficial • in helping moderate-income households become first-time homebuyers. We estimate demand for 275 to 290 single-family homes in Hutchinson between 2004 and 2010 - or about 47 new homes annually. To meet the demand for entry-level single-family homes over the remainder of the decade not satisfied by existing homes on the market, we recommend the development of 90 to 95 homes priced between $125,000 and $150,000. The remaining demand will be split between move-up homes (130 to 135 homes) priced between $150,000 and $250,000 and executive homes (55 to 60 homes) priced at $250,000 and above.. • We estimate that Hutchinson can support the development of 130 to 140 multifamily units between 2004 and 2010 - or close to about 23 units per year. Based on home values of the existing housing stock, we believe that about 60% of the for-sale multifamily demand will be for units priced between $125,000 and $155,000. The remaining demand for 55 to 60 units will be for units priced between $175,000 and $225,000. G:/HRA/2006 Development/2006 Housing Development Plan • qc~) • Resolution No. 12895 RESOLUTION APPROVING ADJUSTMENT OF HUTCHINSON UTILITIES COMMISSION ELECTRIC AND GAS RATES WHEREAS, the Hutchinson Utilities Commission authorized an electric and gas. cost of service study which was conducted by the firm of R.W. Beck; and WHEREAS, based on the findings of the R.W. Beck report, the Hutchinson Utilities Commission has recommended an adjustment in the electric power and gas rates charged by the Hutchinson Utilities Commission; and WHEREAS, it appeared to the City Council for the City of Hutchinson that such adjustments are justified and in the best interests of the residents of the City of Hutchinson; and WHEREAS, said adjustments will take effect with the February 2006 billing statements for January useage, NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON THAT, based on the findings of R.W. Beck and the recommendation of the Hutchinson Utilities Commission, the City Council does hereby approve the electric power and gas rate adjustments as outlined in Section 5 of the report prepared by R.W. Beck,. said report being on file at the Hutchinson Utilities Commission and the office of the City Administrator. Adopted by the Hutchinson Utilities Commission this 10~' day of January, 2006. ATTEST: Steven W. Cook, Mayor Gary D. Plotz, City Administrator 9cP) CITY OF HUTCHINSON RESOLUTION NO. 12893 ADOPTING WATER WASTEWATER REFUSE COMPOST BUDGET 2006 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Water Wastewater Refuse & Compost Fund Budget for the City of Hutchinson for. the fiscal year 2006, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: WATER/WASTEWATER/REFUSE FUND REVENUES AVAILABLE CURRENT REVENUE Water Department Revenue Wastewater Department Revenue Compose & Recycling Sales & Revenue Refuse Sales & Revenues TOTAL AVAILABLE REQUIREMENT • WATER Personal Services Supplies Consulting Other Services & charges Depreciation Debt Service Transfers Miscellaneous Capital Outlay DEPARTMENT TOTAL 1,747,000 2,992,000 3,309,707 972,950 $9,021,657 346, 731 109,660 1,134, 000 219,775 320,000 449,690 60,000 19,250 6,984,356 $9,643;462 5cf) Resolution number 128.93. 0 Page 2 WASTEWATER Personal Services Supplies Consulting Other Services & charges Depreciation Debt Service Transfers Miscellaneous Capital Outlay DEPARTMENT TOTAL COMPOST Personal Services Supplies Consulting Other Services & charges Debt Service Total Cost of Sales Depreciation Miscellaneous Capital Outlay. DEPARTMENT TOTAL • REFUSE Personal Services Supplies Consulting. Other Services & charges Depreciation Miscellaneous Capital Outlay DEPARTMENT TOTAL Adopted by the City Council this 10th day of January 2006 580,595 196,000 403,000 493,950 995,000 443,131 60,000 17,100 4,530,000 $7,718,776 790,843 200,050 110,000 643,250 60,452 925,249 270,000 16,400 35,000 $3,051.,244 107,976 150,450 18,500 691,000 178,540 0 0 $1,146,466 Steven 1IV. Cook Mayor ATTESTED: Gary D. Plotz City Administrator 9 cf) RESOLUTION 12894 TRANSFERRING FROM WASTEWATER. WATER DEPARTMENTS, STORMWATER UTILITY AND 2005 IMPROVEMENT CONSTRUCTION FUND TO GENERAL FUND FOR ENGINEERING AND ADMINISTRATION FEES BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT, $520,967 is hereby transferred by to the General Fund for project administration and engineer fees as follows: $25,.336 from Wastewater Department for engineering fees $76,009 from Wastewater Department for administration fees $ 5,026 from Water Department for engineering fees $11,835 from Water Department for administration fees $ 7,598 from Stormwater Utility for engineering fees $ 3,039 from Stormwater Utility for administration fees. $193,234 from 2005 Improvement Bonds - Engineering fees $198,890 from 2005 Improvement Bonds - administration fees THAT, said transfers are hereby effective. and to apply for the 2005 fiscal year. Adopted by the City Council this 10th day of January 2006 Steven W. Cook Mayor ATTEST: Gary D. Plotz Administrator r~ 9 ~~