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cp12-13-2005 c
AGENDA REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, DECEMBER 13, 2005 1. CALL TO ORDER - 5:30 P.M. 2. INVOCATION -Rev. Todd Ertsgaard, Oak Heights Covenant Church 3. PLEDGE OF ALLEGIANCE 4. MINUTES (a) REGULAR MEETING OF NOVEMBER 22, 2005 Action -Motion to approve as presented 5. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. FIRE DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2005 2. AIRPORT COMMISSION MINUTES FROM OCTOBER 18, 2005 3. MOTOR VEHICLE MONTHLY REPORT FOR OCTOBER 2005 4. PARKS, RECREATION & COMMUNITY EDUCATION ADVISORY BOARD MINUTES FROM NOVEMBER 7, 2005 5. HUTCHINSON PUBLIC LIBRARY BOARD MINUTES FROM OCTOBER 24, 2005 6. BUILDING DEPARTMENT MONTHLY REPORT FOR NOVEMBER 2005 7. CITY OF HUTCHINSON INVESTMENT REPORT FOR OCTOBER 2005 8. HUTCHINSON UTILITIES COMMISSION FINANCIAL REPORT FOR OCTOBER 2005 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12873 -RESOLUTION FOR PURCHASE (POWER SCREEN RENTAL) 2. ORDINANCE NO.OS-0426 - AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF HUTCHINSON FOR A PROPERTY TO BE REZONED FROM R1 TO R2 AS REQUESTED BY LOWELL WRIGHT, 1325 JEFFERSON STREET SE (SECOND READING AND ADOPTION) (c) 2006 LICENSE RENEWALS 1. MASSAGE LICENSES 2. PAWN SHOP LICENSE 3. TOBACCO LICENSES (d) CONSIDERATION FOR APPROVAL OF SHORT-TERM GAMBLING LICENSE FOR HUTCHINSON BASEBALL ASSOCIATION ON FEBRUARY 4, 2006 (e) CONSIDERATION FOR APPROVAL OF PREMISES PERMIT RENEWAL APPLICATION FOR AMERICAN LEGION POST 96 (f) CONSIDERATION FOR APPROVAL OF OUT-OF-STATE TRAVEL FOR DOUG JOHNSON TO ALBUQURQUE, NEW MEXICO FROM JANUARY 22 - 25, 2005, TO ATTEND THE US COMPOSTING CITY COUNCIL AGENDA -DECEMBER 13, 2005 COUNCIL . (g) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS (h) CONSIDERATION FOR APPROVAL OF PROJECT CHANGE ORDERS - CHANGE ORDER NO. 3 -LETTING NO. 8, PROJECT NO. OS-10 (GOLF COURSE ROAD - ADDITIONAL WORK ON DRAIN TILE AND COORDINATION WITH EXISTING SEWER SERVICE) - CHANGE ORDER N0.4 - LETTING NO. 10, PROJECT NO.OS-12 (PLAZA 15 -ADDITIONAL ON-SITE SIGNAGE) (j) APPOINTMENT OF DWIGHT BORDSON TO HUTCHINSON UTILITIES COMMISSION TO DECEMBER 2010 Action -Motion to approve consent agenda 6. PUBLIC HEARINGS - 6:00 P.M. -NONE 7. COMMUNICATIONS, REQUESTS AND PETITIONS (a) DEMONSTRATION OF PIMS SOFTWARE BY TOM KLOSS, INFORMATION TECHNOLOGY DIRECTOR Action - (b) UPDATE ON LIQUOR HUTCH PARKING LOT Action - •8. UNFINISHED BUSINESS (a) UPDATE ON DOWNTOWN STREETLIGHTS Action - 9. NEW BUSINESS (a) RESOLUTION NO. 12860 -RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ADOPTION OF UPDATED CRITERIA FOR THE GRANTING OF BUSINESS SUBSIDIES Action -Motion to reject -Motion to approve (b) RESOLUTION NO. 12861 - A RESOLUTION COMMITTING TO PROVIDE LOCAL MATCH FOR DEPARTMENT OF EMPLOYMENT & ECONOMIC DEVELOPMENT REDEVELOPMENT GRANT Action -Motion to reject -Motion to approve (c) CONSIDERATION FOR APPROVAL OF SETTING 2006 CITY OF HUTCHINSON TAX LEVY (ADOPT RESOLUTION NO. 12870) Action -Motion to reject -Motion to approve (d) CONSIDERATION FOR APPROVAL OF SETTING 2006 HUTCHINSON REDEVELOPMENT AUTHORITY TAX LEVY (ADOPT RESOLUTION NO. 12871) Action -Motion to reject -Motion to approve (e) CONSIDERATION FOR APPROVAL OF COMPENSATION PLAN 2 CITY COUNCIL AGENDA -DECEMBER 13, 2005 Action -Motion to reject -Motion to approve (~ CONSIDERATION FOR APPROVAL OF ADOPTING 2006 GENERAL FUND BUDGET (ADOPT RESOLUTION NO. 12868) Action -Motion to reject -Motion to approve (g) CONSIDERATION FOR APPROVAL OF ADOPTING 2006 LIQUOR FUND BUDGET (ADOPT RESOLUTION NO. 12869) Action -Motion to reject -Motion to approve (h) CONSIDERATION FOR APPROVAL OF ADOPTING 2006 CENTRAL GARAGE BUDGET (ADOPT RESOLUTION NO. 12872) Action -Motion to reject -Motion to approve (i) CONSIDERATION FOR APPROVAL OF WORDING OF CHARTER AMENDMENT BALLOT QUESTION Action -Motion to reject -Motion to approve (j) CONSIDERATION FOR APPROVAL OF SETTING CANVASSING BOARD FOR CITY SPECIAL ELECTION Action -Motion to reject -Motion to approve (k) DOWNTOWN SNOW REMOVAL DISCUSSION Action - (1) DISCUSSION OF MOTOR VEHICLE SALES TAX RESOLUTION Action -Motion to reject -Motion to approve (m)CLOSED SESSION UNDER MINNESOTA STATUTE 13D.05, SUBD. 3(C) TO CONSIDER PROPERTY ACQUISITION (SKYDIVE HUTCHINSON PROPERTY FOR AIRPORT & OTHER USES AND ROLFE PROPERTY NEAR HUTCHINSON MANUFACTURING FOR STREET,UTILITY & OTHER PUBLIC DEVELOPMENTS) 10. MISCELLANEOUS (a) COMMUNICATIONS 11. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS 12. ADJOURN • 3 MINUTES REGULAR MEETING - HUTCHINSON CITY COUNCIL TUESDAY, NOVEMBER 22, 2005 1. CALL TO ORDER - 5:30 P.M. Mayor Steve Coo ca e e meeting to order. Members present were Bill Arndt, Kay Peterson, Jim Haugen and Casey Stotts. Others present were Gary Plotz, City Administrator, John Rodeberg, Public Works Director and Marc Sebora, City Attorney. 2. INVOCATION -Rev. Randy Freund, Faith Lutheran Church, delivered the invocation. 3. PLEDGE OF ALLEGIANCE Marc Vaillancourt, Chair of the Sesquicentennial Committee, reviewed the events that had occurred in celebration of the City's 150`" anniversary. The last event occurred last weekend with a gala event at the Event Center. Mr. Vaillancourt presented to the City Council a banner that was created on the City's behalf for their support. of the celebration. 4. MINUTES (a) REGULAR MEETING OF NOVEMBER 8, 2005 (b) BID OPENING MINUTES OF NOVEMBER 14, 2005 (NORTHEAST TRUNK STORM SEWER PHASE I) (c) MINUTES FROM DANGEROUS DOG APPEAL HEARING OF NOVEMBER 10, 2005 Motion by Peterson, second by Arndt, to approve the minutes as presented. Motion carried unanimously. CONSENT AGENDA (a) REPORTS OF OFFICERS, BOARDS AND COMMISSIONS 1. PIONEERLAND LIBRARY BOARD MINUTES FROM SEPTEMBER 15, 2005 2. PIONEERLAND LIBRARY SYSTEM FINANCIAL REPORT FOR SEPTEMBER 2005 3. PARKS, RECREATION, COMMUNITY EDUCATION BOARD MINUTES FROM OCTOBER 3, 2005 4. .HUTCHINSON HOUSING & REDEVELOPMENT AUTHORITY BOARD MINUTES FROM OCTOBER 18, 2005 5. HUTCHINSON AREA HEALTH CARE BOARD MINUTES FROM OCTOBER 18, 2005 6. PLANNING COMMISSION MINUTES FROM OCTOBER 18, 2005 7. CITY OF HUTCHINSON FINANCIAL REPORT FOR OCTOBER 2005 (b) RESOLUTIONS AND ORDINANCES 1. RESOLUTION NO. 12855 -RESOLUTION TRANSFERRING $25,000 FROM GENERAL FUND BOND FUND TO AIRPORT CONSTRUCTION FUND 2. RESOLUTION NO. 12856 -RESOLUTION TRANSFERRING $117,500 FROM WATER SEWER & REFUSE FUND TO GENERAL FUND & 2002C REFUNDING IMPROVEMENT BOND FUND • 3. RESOLUTION NO. 12857 -RESOLUTION TRANSFERRING $321,500 FROM LIQUOR FUND TO. GENERAL FUND. u~~~ CITY COUNCIL MINUTES -NOVEMBER 22, 2005 4. RESOLUTION NO. 12858 -RESOLUTION TRANSFERRING FUNDS FROM THE GENERAL FUND AND ENERGY LOAN FUND TO HUTCHINSON COMMUNITY DEVELOPMENT FUND 5. RESOLUTION NO. 12859 -RESOLUTION FOR PURCHASE (TROMMEL RENTAL) (c) PLANNING COMMISSION ITEMS 1. CONSIDERATION OF A REQUEST FOR A VARIANCE AND LOT SPLIT LOCATED AT 955 HWY 7 WEST WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12849 & 12850) 2. CONSIDERATION OF A REQUEST TO REZONE PROPERTY FROM R1 (SINGLE FAMILY RESIDENTIAL) TO R2 (MEDIUM DENSITY RESIDENTIAL) LOCATED AT 1325 JEFFERSON STREET SE WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO. OS-0426 FOR DECEMBER 13, 2005) 3. CONSIDERATION OF A REQUEST TO VACATE A PORTION OF UTILITY EASEMENT LOCATED AT 1025 JEFFERSON STREET SE WITH STAFF RECOMMENDATION AND UNFAVORABLE PLANNING COMMISSION RECOMMENDATION 4. CONSIDERATION OF A LOT SPLIT REQUESTED BY THE P~ZOPERTY OWNER LOCATED IN RIVERVIEW HILL ADDITION LOCATED AT 375 - 1 s AVENUE NW WITH STAFF RECOMMENDATION AND FAVORABLE RECOMMENDATION (ADOPT RESOLUTION NO. 12851) (d) CONSIDERATION FOR APPROVAL OF AGREEMENT WITH LIFE MEDIA, INC. FOR DIGITAL BOOMBOARDS AT THE LIQUOR HUTCH (e) CONSIDERATION FOR APPROVAL OF ITEMS RELATED TO LETTING NO.2, PROJECT NO. OS-02 (NORTHEAST TRUNK STORM SEWER) -APPROVING PURCHASE OF LAND FOR PUBLIC USE & ACCEPTING BID (f) CONSIDERATION FOR APPROVAL OF IMPROVEMENT PROJECT CHANGE ORDERS -CHANGE ORDER N0.2 - LETTING N0.8, PROJECT NO.OS-10 (GOLF COURSE ROAD) & CHANGE ORDER NO: 1 - LETTING NO. 6B, PROJECT NO. OS-21 (AIRPORT IMPROVEMENTS -JET FUELING) (g) APPOINTMENT OF ROBERT ANDERSON TO CREEKSIDE ADVISORY BOARD (h) REAPPOINTMENT OF WAYNE FORTUN TO HUTCHINSON AREA HEALTH CARE BOARD TO DECEMBER 2010 Items 5(c)3 and 5(d) were pulled for further discussion. Motion by Peterson, second by Stotts, to approve consent agenda with the exception of Items 5(c)3 and 5(d). Motion carried unanimously. Item 5(c)3 had further discussion. Julie Wischnack, Planning/ZoningBuilding Director, presented before the Council. Ms. Wischnack explained that at the Planning Commission meeting, the Planning Commission voted unanimously to deny the vacation of a utility easement for the construction of a garage. The garage was proposed to be built on an easement for a storm pipe. The applicant, Bob Link, presented before the Council. Mr. Link stated that currently six lots are encroaching on this easement and he presented information that he had learned about the pipe itself. Mayor Cook noted that he had attended the Planning Commission and he felt that the consensus of the Planning Commission was that there are alternatives for the construction of this garage and a vacation should only be granted for extreme purposes. John Rodeberg, Director of Public Works, also noted that although other properties may now be encroaching on the easements from past approvals, he does not feel the City should grant 2 y) CITY COUNCIL MINUTES -NOVEMBER 22, 2005 this vacation blatantly knowing that the structure would be built on the easement. It would make a bad situation worse. w Motion by Cook, second by Arndt, to deny the vacation request. Motion carried unanimously. Julie Wischnack noted that planning staff would be more than happy to work with the applicant on other scenarios for a building permit. Item 5(d) had further discussion. Candice Woods, Liquor Store Manager, stated that this advertising company had contacted her and asked if the liquor store would place some flat screens throughout the .store for advertising sales. The screens could also be used to post community events. The screens would only be used for point of sales and would be of no cost to the liquor store. Mayor Cook suggested altering the contract from athree-year period to a one year trial period. Motion by Peterson, second by Stotts, to table this item to a later date to allow Candice Woods time to negotiate the length of term of the contract. Motion carried unanimously. 6. PUBLIC HEARINGS - 6:00 P.M. -NONE 7. COMMUNICATIONS, REQUESTS AND PETITIONS 8. UNFINISHED BUSINESS (a) ORDINANCE NO. OS-0421 -ORDINANCE GRANTING AUTHORITY TO OBTAIN CRIMINAL HISTORY INFORMATION (SECOND READING AND ADOPTION) Marc Sebora, City Attorney, presented before the Council. Mr. Sebora explained that a section was added to this ordinance covering background checks for license applicants to the Crty. . Motion by Arndt, second by Haugen, to approve second reading and adoption of Ordinance No. OS-0421. Motion carried unanimously. (b) CONSIDERATION FOR APPROVAL OF AGREEMENTS WITH THE STATE OF MINNESOTA FOR CONSTRUCTION OF HIGHWAY 7/15/22 (DETOUR AGREEMENT, COOPERATIVE CONSTRUCTION AGREEMENT AND TRAFFIC CONTROL SIGNAL AGREEMENT) John Rodeberg, Director of Public Works, presented before the Council. Mr. Rodebeg explained that several of the items in these agreements are mandated by the State of Minnesota. Mr. Rodeberg believes the cost will go down on these agreements because of project modifications. Currently, January 27, 2006, is slotted for a bid opening date for this project and Mr. Rodeberg requested that the agreements be approved so that this date is not pushed back any further, .which could cause delay or stoppage of the building of the bridge. Motion by Arndt, second by Stotts, to approve agreements with the State of Minnesota for the Highway 7/15/22 construction project, adopting Resolution Nos. 12843 and 12853. Motion carried unanimously. 9. NEW BUSINESS (a) CONSIDERATION FOR APPROVAL OF AUTHORIZING PLACEMENT OF YELLOW RIBBONS ON TREES & LIGHT POLES IN THE CITY OF HUTCHINSON AS REQUESTED BY FAMILY READINESS GROUP FOR HUTCHINSON Julie Olson, Family Readiness Group for Hutchinson, presented before the Council. Ms. Olson explained that her group is requesting to place yellow ribbons on light poles and trees on Hwy 15, Hwy 7 and Adams Street to show the support of the troops. It was requested of the group that ribbons be tied on as opposed to being taped on. Motion by Peterson, second by Stotts, to approve authorizing the placement of yellow ribbons on trees and light • poles in the City of Hutchinson as requested by the Family Readiness Group for Hutchinson. Motion carried unanimously. 3 1~/ CITY COUNCIL MINUTES -NOVEMBER 22, 2005 (b) CONSIDERATION FOR APPROVAL OF SETTING SPECIAL ELECTION FOR CITY CHARTER • AMENDMENT Marc Sebora, City Attorney, presented before the Council. Mr. Sebora reminded the Council that a petition had been submitted and sufficient signatures had been certified to hold an election for a City Charter amendment. Mr. Sebora explained that the election must be held by February 2, 2006, and 53 days notice must be given to the McLeod County Auditor. Motion by Stotts, second by Cook, to approve setting Municipal Special Election for January 31, 2006. Council Member Arndt noted that he wished the procedure to be different as far as more information coming before the Council, such as a public hearing. Marc Sebora stated that the procedure is mandated by state law and the guidelines must be followed. Roll call vote was taken: Haugen -aye; Arndt -nay; Peterson -aye; Stotts - aye; Cook -aye. Motion carried 4 to 1. (c) CONSIDERATION FOR APPROVAL OF THE SALE OF CITY-OWNED PROPERTY TO THE MINNESOTA DEPARTMENT OF TRANSPORTATION FOR THE IMPROVEMENT OF TRUNK HIGHWAY SEVEN (WAIVE FIRST READING AND SET SECOND READING AND ADOPTION OF ORDINANCE NO.OS-0425 FOR DECEMBER 13, 2005) Gary Plotz, City Administrator, presented before the Council. Mr. Plotz explained that Mn/DOT has requested to purchase road right-of--way for the entrance to a driveway. 4030 sq. ft. will be purchased at an appraised rate of $14,600. John Rodeberg explained that there is very little loss of value to the City. Motion by Stotts, second by Arndt, to approve the sale of city-owned land to the Minnesota Department of Transportation for the Trunk Highway 7 improvement project. Motion carried unanimously. (d) UTILITIDESRCOMMISS ON (UTILIO IES RATE STUDY T10 DECEMBER 12n2 OSWAT 4: 0 P M AIT THE HUTCHINSON EVENT CENTER Motion. by Peterson, second by Stotts, to approve resetting the joint meeting with the Hutchinson Utilities Commission for December 12, 2005, at 4:30 p.m. at the Hutchinson Event Center. Motion carried unanimously. 10. MISCELLANEOUS (a) COMMUNICATIONS Bill Arndt -Council Member Arndt requested that Crow River Sno Pros continue to be granted use of airport property to gain access to the Luce Line Trail. The Sno Pros maintain all signage. Motion by Peterson, second by Haugen, with Arndt abstaining, to approve the contract between the City of Hutchinson and Crow River Sno. Pros for use of airport property for access to the Luce Line Trail. Motion carried unanimously. Kay Peterson -Council Member Peterson gave accolades to the Sesquicentennial Committee. Gary Plotz -City Administrator Plotz and Ken Merrill, Finance Director, delivered a presentation to the City Council on the 2006 budget. Mr. Plotz stated that the 2006 budgeting process began last May. As part of putting together the budget, staff referred to the objectives set by the Council earlier in the year. These goals included holding or reducing the 2006 tax rate from the 2005 tax rate, holding the tax levy increase to 5% or less, and decreasing the reliance on Local Government Aid by 10%. Mr. Plotz then reviewed items that are currently in the 2006 budget. These include more police patrol time, adding an Informational Technology position, restructuring afull-time position in the Public Works department, . delaying filling a finance position to October 2006, maintaining apart-time Human Resources position, adding mosquito spraying program, anticipating an airport grant match program, increasing streets and alleys contract repair budget, conrinuing current partnerships for special contributions, increasing the contingency fund, and 4 u~a~ CITY COUNCIL MINUTES - NOVE~I~IBER 22, 2005 decreasing reliance on local government aid. • Mr. Plotz reviewed several adjustments that were made to the proposed 2006 budget, which resulted in an overall impact, or decrease, to the originally proposed 2006 budget, of $167,000. Ken Merrill, Finance Director, presented before the City Council. Mr. Merrill explained that the market adjustment for employees needs to be added to the 2006 budget, however will be offset by revenues. In addition, a transfer from the Hutchinson Utilities Commission will be included. The final budget will be presented at the December 13, 2005, City Council meeting. Also, inadvertently, the wage for afull-time officer was not included in the proposed budget. The filling of this position will be delayed to July 2006. Ken Merrill then reviewed information pertaining to the changes from the 2005 budget to the proposed 2006 budget.. This information will be presented further at the Truth-in-Taxation hearing that is scheduled for December 6, 2005. Overall, a home valued at $136,000 in 2005 would have an increase in property tax of approximately $60. Commercial property valued at $120,000 in 2005 would have a decrease in property tax of approximately $20. The increase in the general fund budget is proposed to increase 5.79%. John Rodeberg - Mr. Rodeberg noted that a roundabout open house was scheduled for November 29~', however that will be postponed due to a number of conflicts. Discussion was held regarding the new lighting downtown. Mr. Rodeberg stated that he hopes all the new light poles will be in place next week. Additionally, Mayor Cook asked that increased lighting or brighter lighting be looked into near the post office. Mayor Cook -Steve Cook congratulated the Hutchinson Tigers on their state tournament showing. Ken Merrill - Mr. Merrill requested that the topic for the December 13, 2005, workshop be the capital improvement project. CLAIMS, APPROPRIATIONS AND CONTRACT PAYMENTS Motion by Stotts, second by Arndt, to approve claims, appropriations and contract payments. Motion carried unanimously. 12. ADJOURN With no further business to discuss, a motion was made by Stotts, seconded by Arndt, to adjourn the meeting at 7:00 p.m. • ~~~-) Memo To: Mayor and City Council Members From: Brad Emans, Fire Chief Date: 12/01 /05 Re: Monthly Update on Activities of the Fire Department The fire department responded to 42 general alarms in the month of November. F~cample of a few of the calls: • We were called to a rescue operation, upon arrival we found a man trapped between the duel tires of a combine. I'm happy to say the individual suffered only broken bones. • We stood by while one of our agri-businesses attempted to upright an anhydrous ammonia tanker. • We responded to a structure fire in the rural area where a person was burning garbage and started his storage shed on fire. The fire also did some damage to his house. • We responded to what was determined to be an arson fire in one of our apartment buildings. The fire is still under investigation. The fire did minor damage because of the early warning detection system in place. • We responded to smoke in amulti-family building, upon arrival we found that a child had thrown a piece of clothing on the bathroom vanity lights, causing the smoke. • We removed 9 tires frozen into the Crow River; apparently someone threw the tires in the river from anear-by auto parts store. • We responded to a possible garage fire, upon arrival we found that a turkey deep fryer had been left on and the oil started on fire. • We responded to a possible house fire in the rural area, the house was charged with smoke from leaking fuel oil, smoke detectors alerted the residence. This is the breakdown of the calls for the month: City: Residential 4 Commercial/Industrial 6Multi-family 7 Hazardous Material 9 • Carbon Monoxide 3 Rescue 1 1 ~SC.~~ 1 Rural: • Rescue 4 Medical 3 Residential 3 Hazardous Material 2 Drills 1 Meetings /Other Information • SCBA Maintenance • Officer Meeting • Live fire training -Level 1 & 2 at the training site. • Wild land fire training with the 6 x 6 • Map reading /use of the computers in the fire trucks • Tour / preplan the Household Hazardous Waste facility • Annual firefighter job reviews -second half Fire Prevention /Public Relations • Conducted a fire safety class for the Headstart kids • Participated in Library Week by reading to the second grade • Conducted a tour and fire safety class for a Girl Scout Troop • Conducted a fire safety class for the kids of Christ the King • Page 2 5~~~ i • Members present: Minutes Members absent: Others Present: ~}HUTCHINSON AIRPORT COMMISSION October 18, 2005 5:30 p.m. Airport Arrival/Departure Building Dave Skaar, Chuck Brill, Doug McGraw Jeff Lux, One open Commission seat John Rodeberg, City of Hutchinson; John Olson, City of Hutchinson; Tom Parker, Hutchinson Aviation; Kelly Spratt, Life Link III; Tim Miller, tenant; Dick Freeman, tenant, and Karl Heisl, Civil Air Patrol. Meeting called to order at 5:30 p.m. There was a quorum of members present. 1. A~arove Minutes of September 20, 2005 meeting Motion made by Brill, second by McGraw to approve September 20, 2005 minutes. Unanimous approval. 2. Review 2005 Proaosed Caaital Imarovement Program Olson reviewed 2005 Airport Improvements Fueling a. Underground electrical work completed b. A the was added to the project, since the trench for the electrical conduit was so wet. The the has continued to drain the trench system since its installation. c. Staff will be responsible for landscaping and seeding repairs d. Existing card reader system will be used, resulting in a deduct change order of about $9,500. From discussion in September, it was determined the best situation would be to add an Avgas hose reel to a future project. Under the existing project, it is likely the hose reeUcabinet would not be funded through the existing grant. Cost. of Avgas hose reeUcabinet is expected to be about $17,000. Conduit was added as a part of this project to expedite future installation of an Avgas cabinet. The 2005 Airport Improvements Electrical (Re-bid) will likely begin in mid to late November. 3. Review private and/or commercial operations activity The Commission reviewed a request filed by Frank Murphy, Tandem Factory, LLC, to apply for placing a skydiving business at HCD. a. Request identified adequate insurance coverage b. City Minimum Standards describes the need for a separate agreement with any skydiving or hot air balloon company operating on the field. c. Mr. Murphy is requesting to put up a field office and have atie-down and landing area on the airport. d. Mr. Murphy is working with Tim & Rose Eakins to acquire the name "Skydive Hutchinson". Commissioners expressed general support for the operation. This discussion led to discussions regarding the Skydive Hutchinson property. Commissioners felt the business would be best served by that location, assuming the Airport were able. to acquire the property. Motion by Skaar, second by Brill to recommend that the City Council pursue purchasing the Skydive Hutchinson property to control access and land use at the north end of the runway. Unanimous approval. Motion by Brill, second by McGraw to recommend that the City Council perform an appraisal which separates the land and building values. Unanimous.approval. lC`~ Kelly Spratt, Life Link III, described what they hoped their fueling situation on the field would look like after the JetA tank was completed. Life Link III is considering some kind of remote fueling device to make fueling their helicopters easier and safer. Commissioners discussed the fact that a truck would probably not be a good answer and recommended that a tank, able to be pulled by their existing tug, be considered. At the time a decision is made by Life Link III, a separate agreement is to be drafted, as per City's Minimum Standards. Mr. Spratt informed the Commissioners that Life Link III is currently building a hangar in New Richmond, WI. Once that project is completed, there will be more of a focus on what kind of long-term arrangements should be made at Hutchinson. 5. Operational Issues Olson, Bruce Fenske and Pete Dehn of the City's Public Works Department conducted annual Hangar Inspections. Copies of the findings were distributed to Commission members. Commissioners directed staff to send out notices to hangazs where the aircraft registration and tenant name did not match, asking that the tenant clarify their situation before the next meeting, at which time the Commission would consider implementing the 90-day period described in the lease document. Olson distributed a Joint Planning Board document related to installation of a 199' Tower installation at 20716 Hwy 7 W, Hutchinson. Those present at the meeting identified that the installation would be near the centerline of the NDB approach for Runway 15. Also, a question was raised regarding Crandall's Landing, a seaplane base on Otter Lake. The first question was whether Crandall's Landing was still registered, and whether the tower would impede traffic there. While members recognized the low height of the tower would probably not create conditions necessary for specific FAA or Mn/DOT Aeronautics review, Olson was directed to speak to the City's consultant regarding installation of the tower in this location to determine whether this tower would be considered in impediment to air traffic. 6. Other Discussions Old Business Mr. Dick Freeman has submitted an interest form for becoming an Airport Commissioner. Olson recommended that Commissioners contact Mayor Cook with any other names, if necessary. Skaaz reported that activities in his personal life have precluded his arranging a presentation of a print created by staff to Ken Butler's wife in honor of Ken's induction into the MN Aviation Hall of Fame. Olson reported that the City's Plan/Bldg/Zoning Department routinely makes developers aware of issues related to odors, adjacent operations, and noise, including airport operations. However, there have not yet been any requirements directly written into agreement for insulating homes against noise that are located in the airport's established flight paths. Olson reported that staff intends to change, on a rotating basis, the code for the airport courtesy car keys. First code change is scheduled for November 1. Commissioners, however, recommended that another type of key box be considered, so that afour-digit number containing more than one of the same digit can be used. Staff will look for that kind of key box. A discussion was held whether to lock the flight planning room. At this time, it was decided that locking the room would impede Life Link III personnel from accessing important weather information in a timely manner. New Business Rodeberg requested that Mn/DOT be reminded of the fact there should be a right-turn lane off of Highway 15 onto Butler Field Dr SW. Parker requested permission to erect a carport near his home. Commissioners recognized his need and supported Pazker in erecting a carport. At 7:10, a motion to adjourn was made by Brill, second by McGraw. Unanimous approval. NEXT MEETING: Thursday, November 17, 2005 5~~~ MOTOR VEHICLE MONTHLY SUMMARY For the Month of:October 2004 2005 Net Revenue: $15,267.35 $20,029.41 Payroll Hours: 577.45 623.85 Net Revenue per hours worked: 26.44 32.11 Profits YTD: $32,459.07 $42,108.77 Profit Margin YTD: 17.3% 21.3% Comments: Net revenue continues to increase over 2004; 31.2% over 2004 Payroll hours up 8.0% over 2004 (we have had more training from the State plus safety training meetings have added extra hours) Profits YTD up 29.7% • • ~~ MINUTES Parks, Recreation & Community Education Advisory Board November 7, 2005 Members present were: Bill Arndt, Lenore Flinn, Kirk Kosel, Beth Hepola, Mike Cannon, Kathy Kalenberg and Ralph Johnson. Also present were Dolf Moon, Lawrence Winter and Karen McKay. The meeting was called to order at 5:15 pm. A motion was made by Mike Cannon and seconded by Bill Arndt to approve the minutes dated October 3, 2005.. The board unanimously agreed. OLD BUSINESS Pool Results -The High School Pool is operational with the boiler repair approved by the School Board. Having two pools works well to meet the needs of the school and other groups such as the High Tides. Budcet - Dolf told the board that at this time the proposed PRCE budget still stands. The City Council meets on November 8`t'. He told the board that increasing recreation revenues by . $10,000 could have some consequences. Participants with special needs currently have registration fees waived for summer. swim lessons, t-ball, baseball and softball programs. Other programs with limited enrollment or having minimum limits based on instructor fees are not waived. Anew item in the 2006 budget will be mosquito spraying. At this time it hasn't been determined if it will be an addition or if something else will be cut. State Amateur Baseball - Dolf has received many positive comments from state and local individuals. The tournament was financially beneficial to the Huskies and the baseball community. Money raised will help pay for a loan that was taken out to help with field improvements. The city received an additional $8,000 that helped offset the cost of new lighting and other field improvements NEW BUSINESS Proposed Bird Watching Trail -Lawrence Winter, Parks Resource Coordinator presented a request to the board from a local bird watching group lead by Bob Schroeder. They would like to have an area designated for bird watching. Specifically the footpath along the Crow River adjacent to city owned land extending from the parks garage south to the CreekSide compost. facility. They are requesting that the area be maintained by the city and mowed occasionally. The trail-could potentially be extended to the north, but would have to connect through 3M property and could run under the utility right-of--way. • 5(0.J ~I • MINUTES PRCE Advisory Board November 7, 2005 Page Two Proposed Bird Watching Trail Cont. Dolf told the board that the bird watchers are a good group to work with and have spent time in the area picking up litter. He also said that there is a potential conflict with other city-owned land use groups such as CreekSide who operate large equipment in the area near the river. Waste Water has fencing around their facility. Bill Arndt made a motion to proceed on with the proposed trail area for the bird watching group. Lenore Flinn seconded the motion, the board unanimously agreed. Downtown Project -The new shorter lights are being installed and wired. The taller and shorter light poles cannot be lit at the same time. There will be banners on the new poles. There will no longer be Christmas lights crossing Main Street. Harrington/Merrill House - $175,000 has been contributed to the restoration of the Harrington/Merrill House over the past three years. A portion of the $175,000 has been derived from matching challenges. An interpretive center, viewing gardens and maple tree tapping opportunities are some of the activities planned for the historic property. . Arena Improvements -Parent volunteers are constructing a new meeting room in the northeast corner of the east rink. The current space used for board meetings will be converted into a strength training room to be utilized by hockey and figure skaters Fee Schedule for School Facilities - Dolf and Brian Mohr are working on a new fee schedule for school facility rentals. The current fee schedule is from 1998. The pool boiler issue prompted the need to update fees charged to user groups so that it would better reflect the cost of operations. There may be different fees for non-profit versus for profit groups. The new fee schedule will be reviewed at the next School Board meeting and will be enacted beginning July 1 S`. BOARD MEMBER ITEMS Bill Arndt told the board that a meeting will be held in McLeod County regarding the Dakota Rail system. The snowmobile club could take over the area (for insurance purposes) until the county gets the details resolved. The Department of Natural Resources (DNR) will lease the property for 20 years.. The area will be designated as a "transportation comdor". ADJOURNMENT The meeting was adjourned at 6:12 pm on a motion made by Bill Arndt, secunded by Beth Hepola, and agreed to unanimously by the board. klm S~~J~ Minutes Hutchinson Public Library Board . October 24, 2005 Members present: Julie Jensen, John Hassinger, Larry Ladd, Kay Johnson, Janet Vacek and Mary Henke (Ex-Officio) Members absent: John Paulsen and Kay Peterson President Julie Jensen called the meeting to order. August minutes were approved. Reports: 1. Mary provided information on the development of Pioneerland Library System (PLS) Ad Hoc Committee to look at Future Structures. They are now gathering information to look at ways to strucbxre PLS. Different models are being investigated and each model will be "costed out". A library summit will be held with county and city administrators on December 15. The goal is to have changes in place by June of 2006 for 2007 budgeting. 2. Mary reported on the State Library Task Force plan. They are looking at how information is delivered in the state. A meeting in Willmar on October 11 was attended by Mary. 3. Children's librarian Sherry Lund gave a report on the Children's Summer Reading Program. There were 392 registrations. There was a large increase in participation because of children coming to a puppet show. Planning is underway for next summer's program.. Old Business: . 1. Discussion of Community Forum for 2006. Forums are issue or topic based. Kay Johnson suggested a visiting author presentation. An Ad Hoc committee of John Hassinger, Kay Johnson and Mary Henke will meet to explore ideas fora 2006 forum. A search for an author for a presentation during National Library Week will be undertaken. 2. A Review of Focus Group information held October 22, 2002. President Jensen asked board members to review suggestions made at that time and the level of implementation accomplished. New Business: 1: Increased noise created by cell phones is to be addressed with policy. Signs will be posted. 2. Building entrance has problems and will be addressed. New concrete will be installed and entrance will be unusable for 4-5 days after Oct. 31 during construction. A temporary entrance will be available on the south side of the building during this period. The meeting was adjourned. The next meeting will be November 28, 2005. Submitted, John Hassinger, CaSecretary • ~4~ • • Building Permits by Type For dte Month of November, 205 rr~~1 r~>/sc couN-r vALUA~I~It)'~ '010 RESIDENTIAL RESHINGLE I 2 $0.00 '015 ,RESIDENTIAL RESIDE 1, $0.00 020 - ~ - - _ - - - RESIDENTIAL WINDOW REPLACEMENT - -- 4 $0.00 1025 (EXCAVATION 1, $0.00 ' ,;030 FENCE 2' $0.00 1 i X035 CEMENT FLATWORK ' 1' $0.00 ' 040 ~~~ MANUFACTURED HOME INSTALLATION III 1, $0.00 ~ ___ 050 _ _ - -- -- ---- - --- - (DEMOLITION ' _ 2' $0.00 ', !055 i SIGN 1 $0.00 1060 DECK 3 $0.00 101 SINGLE-FAMILY DETACHED 3 $418,000.00 IF- __- - 102 -- ~ ---- - --- - _ - - - - SINGLE-FAMILY ATTACHED -- _--- 4 -- - $424,000.00 ,319 (CHURCHES ~ OTHER RELIGIOUS ` 1 $38,620.00 ', ,'320 '.INDUSTRIAL T 2 $1,428,000.00 - - - ~~I328 - - r- - --__ _ _ _ __ - OTHER NONRESIDENTIAL ~', - - - 3 $11,700.00 1434 ( RESIDENTIAL HOME ADDITIONS I - -- 2 $33,000.00 ~i438 --. _~ RESIDENTIAL GARAGE ADDITIONS ~ 1 $16,000.00 TOTAL ITEMS _ __ 34' ---. $2,369,320.00 ', Number of Inspections for the month = 2 ~ 3 Number of Plumbing Permits for the month = 1 5 17-Nov-05 Institution escription nterest Rate CITY OF HUTCHINSON CERTIFICATES OF DEPOSIT October 31, 2005 Date Date Of Of Purchase Maturity mount US BANK Money Market 1.43% 11/3/2004 11/19/2008 375,000.00 Smith Barney FHLMC med 4.00% 7/30/2004 7/27/2012 298,500.00 step up Smith Barney FHLB C 4.05% 1/7/2004 7/30/2009 300,000.00 Smith Barney FHLB C 4.050% 4/28/2005 4/26/2010 750,000.00 Smith Barney FHLB C 5.010% 4/26/2005 4/26/2010 270,000.00 Wachovia pool 336914 7.226% 12 31 96 02 01 2026 4,930.49 Expected life 6.2 years Smith Barney FHLM -C 4.650% 11/21/2001 5/21/2007 300,375..00 Wachovia pool 336399 7.270% 12 31 96 02 01 2026 4,044.26 Expected life 4.1 years Wachovia FHLB 5.00% 5/22/2003 5/22/2013 300,000.00 Wachovia FHLB 4.00% 6/12/2003 6/12/2013 300,000.00 • Wachovia FHLB 1.190% 6/26/2003 06/26/13 400,000.00 Wachovia FHLB 3.000% 7/16/2003 7/16/2013 200,000.00 Wachovia FHLB step 3.000% 2/9/2005 2/9/2007 625,000.00 step up Wachovia FNMA 3.000% 8/24/2004 2/25/2008 100,000.00 step up Smith Barney Asset ONE 4.06 10/14/2005 11/15/05 4,500,516.72 First Minnesota 2.670% 11/16/04 12/15/05 400,000.00 First Minnesota 2.580% 11/15/04 11/17/05 750,000.00 -------------------------- $9,878,366.47 5~~J7 ii/21/2005___.._ _--___--___________-._--HUTCHINSON UfIL S _COi~iMISSION-_______ PAGE i • --- ------ -- BALANCE ~•~.+HEET OCTOBER 3i, 2005 _ c ~, ~- -- -~ --- +~ ~ * * TOTAL * ~ ~ ASSETS A7 PLANT - UTILITY COST ----__ ___-_..-- _.._ _ __._~_ _~_--------------- __ _ _ ---.. _._------..---...-.. _ __ -_ . ----- ------ LAND & LAND RIGHTS 1,990,423,25 DEPRECIA$LE UTILITY PLANT 98,826,253.62. _-.___ _ ____._. _____ _--_ _-TOTAL -.UTILITY PLANT - 100, 8f 6,-676.87 LESS ACCUMULATED DEPRECIATION (31,189,118.88) -----._- _ _. _._. -- . - _ _ __. __ TOTAL , ACCUMUI_AT~D_DEFRECIATION ------_..._ _ (31, 189 , 118.88 ) CONSTRUCTION IN PROGRESS. 4,178,075.84 _-. - TOTAL CONSTRUCTIOi+!__IN f'ROGkESS--. _ 4, 178, U75.84 TOTAL UTILITY PLANT DEPREC VALUE 73, 805,b33.83 RESTRICTED FUNDS & ACCOUNTS - FUTURE EXPANSION R~ DEVELOPMENT 659,772.46 MEDICAL INSURANCE -------------------._ __ -- _ .-- _ -_-.. ... _. __100, 000.00..... BOND ~ INTEREST PAYMENT 2003 1,413,989.27 TOTAL RESTRICTED FI:INDS b~ ACCOUNTS 2, 173, 761.73 CURRENT Lt~ ACCRUED ASSETS CABH IN BANK 2,500,304.85 ---,-_ ACCOUNTS RECEIVABLE 2,953,443 26.....- _ _ _.------ ACCOUNTS RECEIVABLE ~ MISO 64.,896.34 W INVENTORIES 1,557,274..67 INSURANCE - -----.------ ~'REPAID 94, 326.88 ---- - __ _ _ -_:_ ..__ PREPAID GAS EXPENSE 25,912.23 CLEARING ACCOUNT °i07.b3 RECEIVABLE --. - _-- -- . SALES TAX 43, 619.30 ' -------------___-- -- - .. _ TOTAL CURRENT ~ ACCI7UED ASSETS 7, 240,285.!6 _ DEFERRED CHARGE - .___ BONA DISCOUNT ?003 b00,b35.85 ' TOTAL DEFERRED CHARGE 600,635.85 TOTAL ASSETS 83,820,316.57 r~ ..._-_ -._ --._-...- ~~.L~~a.C_,s.N~t~__.__._-.. __ __.__-__-. --_.-.._.___-._---._~~ t_Se-~\a~l!__.~ .1 tEF-i. frVL11:ILJ~a V~~ ~_.___-- ~ ~~v`.. aY - BALpiQCE SHEET OCTOBER 3i, 2005 * +~ it * TOTAL +~ +~ '~ MUNICIPAL EQUITY b LIABILITIES _ _ MUNICIPAL.EQUITY MUNICIPAL EQUITY - - _. . 49,756,23'7.93 UNAPPROPRIATED RETAINED EARNINGS 928,090.41 -- -- -- ._ _ _ _ __ _ _ _ - _...rQTAL_Ml~. NI~~"AL EQUITY ------- ------- -- ._...-- --- --.-_... --- -- 50, 684, 328.34 LONG. TERM LIABILITIES-NET OF ' ._. - -------------._._ _------~URREI`!T MATURi'~IF~ ---- r 2003 BOND 29,750,000.00 TOTAL LONG TERM LIABILITIES 29,750,000.00 CONSTR CONTRACTS & ACCTS RAY RETAIN: ACCRUED EXPENSES ~ RETAINAC,E i07,b71.74 _ _ .__._ _ . _. _ --------T4IAL~~ONSTRUCTiQN 8, ACC1'~8Y_------ ----__---- .----- __---- -.-_-_ --- -_. _ 107, 67i .74 CURRENT 6 ACCRUED LIABILITIES "; -.._ ---- --_.. _._..__. _ - - - - --_q~OUNTS PAYABLE -- ------------- ----- - ----- -____ _. - - __ _ _ . - _ . _. ._ - - 2, 384, 527.,9q 4 ACC0UNT8 PAYABLE - MISO <35,72O.22> « INTEREST ACCRUED 49i,4O5.8¢ '" _' - - .. _ ____ - _._. ---ACCTS PAYABLE TO GITY_OF HUTCHINSON________--- ------- ------ - _ ----- _ _ , .- .~ -- - 8i,.ii2.5O . . _ .. -- .._ .__ . ACCRUED VACATION PAYABLE i98,Obi.95 '3 ACCRUED MEDICAL FUND (6,6ib.70) ~,,+ ACCRUED REC PAYMENT ------.___._. __- ._ _ _ ___ _. _43,353.Ob ACCRUED SE'~i£RAiVCE 30,614.82 CUSTOMER DEPOSITS 79,.075.00 : LW~CUR R~T__~ ACCRUED-.LIAHILITI~S -- -------<--- ----- - ____ _ - ~ _ __- -12,.502.32. _ _ _.. - _ --- -__.-__ - _ _--- -__ _ TOTAL CURRENT L4 ACCRUED LIAR 3, 278,316.49 .~, '~ ,,~. TOTAL. MUt~IICIPAL__EQUITY E.__LIA$_._ .__ _.-.___.-----._----__---- -- -_.._. _ 83,820,316.57 • _ __ _ ___ --- _ _ _.. i_~..1_,21/~?AS)~---- ---------- ~----1il.1Ti'H~i~t~ _U~L.~LIES~O.MJ1~f~SSI91~-- -.... . --. .__ _._ _ _ -.. _ . F'AGE i STATEMENT OF INCOME ~ EXPENSES OCTOBER 3i, 2005 PREYIQUS_ ____GURRENT .___ __. BUDGETED BUDGET ANNUAL YE"AFt TO D(aTE YEAR TO DATE YEAR TO~ DATE DEVIATION BUDGET INCOME STATEMENT OPERATING REVENUE _ _ _ - ---- - _. _ _ SALES - ELECTRIC ENERGY -- ---- ---- - _ 16,8'19,192.20 _ ___ _ __ 20,734,431.'74 1'7,406,243..73 3,32$,188.01 20,888,328.00 ' SALES FOR RESALE 277,872.20 1,023,588.."'.,8 416,650.00 646,938.58 ° 500,000.00 00 750 125 NET Ii~1r.,Ohik. FkOi'1._Q.T_..HER....SQUFCES .__ __._.. _ ._ ._ ____-- 109 ,?£37_.77_ _ . - _ i49~ 750.04 -- -_-.__ _-- 104, ?57.48 _ __ .,6. 44, 962.. 0) . , 00 000 12 SECURITY LIGHTS 9,222.50 0 9,062.00 666 50 1 9,999.60 666.60 1 (937.6 t.10) . , ?,400..00 '~ POLE RENTAL GAS SAL _ ~B -- 1,736.5 7, 518, 981 . ib , . __.___ 8, 767098.34_.-. _ _ _ _ , ._8., 749,.650,01 17, 448.33 i0, 5Q0, 000.00 ''' __ _ . _ _ . _ . NEW ULM TRANSPORTATION .OU 495,170.41 524,979.00 <29,80g.S9> 630,000.00 ~~': TOTAL OPERATING REVENUE 24,776,292.33 31,I80,767.6i 27,213,976.42 3,966,791.19 32,658,075.00 • '~~ __... OPERATING EXPENSES PRODUCTION OPERATION ~ i,..S9,466:.90 2,306,285.77 1,701,211.70 <605.074.p7) 2,045,535.70 `~ PRADUCTION HAINTEN~NCE _._---234 873.,75 01 956 811 9 _ _ ..:_._:277,999.03 942.36 195 13 34i_~022,.05 9,915,865.85 63,023.02 C3,2S0,076.5i) 409,242.84 11,899,515.00 ~ PURCHASED POWEk OTHER POWER SUPPLY . , , 223,.898.00 , , 400,932.79 423,5'22.21 22,989.42 505,727.00 ,~ __ ___ _--TRANSMISSION pPEkATIOf! ---- AN ~ ~!'~ 754.5__ 05 05 470 .--.----------86_.48 _._ --- 7,913.37 _._ .. ._ ~..833.3Q 9,999.60 __ _. _ _ _.. 746-.82 2,086.23 1, 000.00 12,000.00 I iM CE Et t TRANSMISSION MAI ELECTRIC DISTRIBUTION OPERATION , . 222,141.53 205,.065.19 316,964.82 108,$99.63 380,373.00 ' __ _ ELECTRIC D3S7RTBUTION _MAINTENANCE__ _.________95,874..,45__ _._______153 .813.11 _ __ _ 9 0 _ _-- 152,368.91 71 00 (1,444.20) 19) (128 891 182,850.00 000.00 610 8 ~~-' PURCHASED GAS EXPENSE 5,932,256.67 47 962 26 4.1 7,303,6 60;658.86 7,174, 3. 78,913.51 , . 18,254.65 , , 94,700.00 "' GAS TRANSMISSION OPERATION MAINTENANCE GAS TRAAISMISSiON . , i,b88.47-_- _--_ . __ __ 1,585.66. _ 24,165.70 X52,580.04 29,000.00 _.____ _ _._ GLiB AISTRIBUTTON OPERA7IOiV -_-T_ 272.,662.55 257,373.79. 276,032.30. 18,658.51 fi 2 335,252.00 44 854 94 ~-; GAS AISTRIBUTION MAINTENANCE EGTIONS & C 53;859.-63_ .82 523 -226 -<81;479.~6 237 495.62_ : 79,938.51 241, 603.66 ,041,:15) - i4~.04 4, . , 289, 984.00 ___ OLL _ _ _ ___ _ __ . CUSTOMER : ACCOUNTING_ N E _ , . ___..___ 00 ,__ __,_ _ ____._. 609,65 28 -_-__:. 161,82e5.86 _ _ _ 133,217.21 194,200.00 ~~ '-~~ S SALE3 EXPE AAMINISTRATIVE ~ GENERAL EXPENSES . 1,458,506.29 , 1,611,339.63 1,743,650.26 132,310.63 2,092,464.00 466 62 983 DERRECIATION 2,666,668.00 2,460,335.90 2,486,122.73 _ 25,790..83 . , 2,. 6 _______-_- _ 5 P __--- - 409.11 22,678 593,I17:Q6 28 25,128,294.97 (3,464,522.09) 34,155,160.1 ,~ ENSE TOTAL OF'EFtATTNG EX , , i :.- _ _ OPEF.ATING_INCOME- __-- -------------_------- 2:05'7 883._22_._ ----- _ __ __2, 587, 650.55., _ - .. _ ~,, 085,_681.45__, 501, 969.10 2, 502, 9i7.S4 ' OTHER INCOME OTHER - NET 33,845.63 176,068.70 37,498.51 138,570.19 45,000.00 INTEREST INCOME 45,,374:55 60,527.64 58,335.40 2,196.60 70,000.00 00 000 5 ' MIS( INCOME 551,266,78 2,424.21 4,166.80 (i,?42.29) 50 . , 00 044 124 TOTAL OTHER INCOME 634,,486.99__ --____.__-239,Q24.5f_. 99,996.01__ 139,024.. . , ' ~ OTHF_R EXPENSES EXF'ENSES hiISC 42,064.51 ____IU2,140.17. _____ _ ___ ___83.33_.___ _. _ <iQ2,056..84) 100.OQ _-___-_________-_ _ __ INTEREST EXPENSE ~ -__ 1,091,590.01 ____ _ 984,915.48 982,502.89 (2,412.59) 1,179.050.63 63 150 179 1 - TOTAL OTHER EXPENSES 5,133,654.52 1,087,055.65 982,586.22 (104,469.43) . , , CONTRIBUTION TO CITY 772,940.00 511,525.00 8Si,i30.05 t394.9.'~.,) ) 973,395.00 395 00 973 '- TOTAL CONTRIBUTION TO CITY. 772,900.00 811,525.00 811,130.45 (394.95 . , - NON-OPERATING INCOME (1,276,067.53) . CS,659.560.14) (1,693,720.26) 34,160.12 t2,032,545.b3) ~ ~.~ MET INCOME 821, 815.69_- __ _ _-._-_ 928, 090__41 _ . -._ - -- :..____391, 963. _19 _ _ _ ----- __. _ 536,.i29.?2 _ - --- ---- _ _ _.. 470, 372.21 ~p ``'` _ _ _ _ _-- ------- -- - RESOLUTION NO. 12873 • CITY OF HUTCHINSON RESOLUTION FOR PURCHASE The Hutchinson City Council authorizes the purchase of the following: ITEM COST PURPOSE DEPT. BUDGET VENDOR Power screen -rental $20,010 Debagging of leaves Creekside Yes Theco Inc ~'he following items were authorized due to an emergency need: ITEM COST PURPOSE DEPT. BUDGET VENDOR 7,500 Bio diesel $16,179.01 Resale to city county and HATS YES Schmeling Oil. (11/08/05) state departments 8,503 gal unleaded $15,477.16 Resale to city county and HATS YES Hutchinson Co-Op (11/22/05) state departments 7,503 Bio diesel $15,070.21 Resale to city county and HATS YES Schmeling Oil state departments Date Approved: December 31, 2005 .Motion Made By: Seconded By: Resolution submitted for Council action Kenneth B. Merrill by: Finance Director 5~~ 1 .• PUBLICATION NO. ORDINANCE NO. OS-0426 AN ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF HUTCHINSON FOR A PROPERTY TO BE REZONED FROM Rl TO R2 AS REQUESTED BY LOWELL WRIGHT,1325 JEFFERSON ST SE THE CITY COUNCIL, OF THE CITY OF HUTCHINSON, MINNESOTA ORDAINS: WHEREAS, the following described real property is hereby rezoned from Rl (Single Family Residential) to R2(Medium Density Residential) as requested by property owner: LEGAL DESCRII'TION: That part of Lot 4 of the Auditor's Plat of Section 7, Township 116 North, Range 29 West, according to the map on file and of record in the office of the County Recorder, McLeod County, Minnesota described as follows: Beginning at the intersection of the westerly line. of said Lot 4 with a line parallel with and distant 180.63 feet northerly of the southerly line of said Lot 4; thence easterly, parallel with said southerly line of Lot 4 a distance of 168.39 feet to the intersection with a line .parallel with and distant 168.09 feet easterly of the westerly line of said Lot 4; thence northerly, parallel with said westerly line of Lot 4 a distance of 120.00 feet; thence northwesterly 38.06 feet to a point on a line 33.00 feet southerly of and parallel with, thence northerly line of said Lot 4, distant 138.37 feet easterly of said westerly line of Lot 4, as measured along said parallel line; thence westerly, parallel with said northerly line of said Lot 4 a distance of 138.37 feet to said westerly line of Lot 4; thence southerly, along said westerly line of Lot 4 to the point of beginning. WHEREAS, the City Planning Commission and City Council have considered the effects of rezoning this piece of property; WHEREAS, there are certain parameters that will make this rezoning appropriate for this area; THEREFORE; the City hereby officially rezones this property to R2 and it shall take effect upon publication of this ordinance; Adopted by the City Council this 13th day of December, 2005. ATTEST: Gary D. Plotz City Administrator Steven W. Cook Mayor 5~~ • • TO: Mayor and City Council FROM: Melissa Starke, Administrative Coordinator DATE: December 8, 2005 SUBJECT: License Renewals for 2006 The following business/organizations have submitted applications and payment for 2006 licenses: 2006 LICENSE RENEWALS Pawn Shop 1. Security Coin & Pawn Shop Massage Licenses 1. Crow River Massage 2. Hutchinson Therapeutic Massage Center 3. Red Clover Massage & Wellness Tobacco Licenses 1. .Casey's General Store 2. Cash Wise (Coborn's) 3. Crow River Country Club 4. Econo Foods #333 5. Flyers Hi Tops Bar & Grill 6. Food-n-Fuel 7. Freedom Valu Center 8. Hutchinson Outpost, Inc. 9. Lamplighter Lounge II 10. Little Duke's (Coborn) 11. Liquor Hutch 12. Phillips 66 13. Pipe Dreams 14. Speedway Super America #4315 15. Walmart ~~~ ~J • r: Minnesota Lawful Gambling 1 ~±~f•fA A MMI~/~A+~AM ~~r Cvnmr-f Dormif Page 1 of 2 11 /04 Fcac~ ~~n For Board Use Onty An exempt permit may be issued to nonprofit organizations Fee Paid conducting lawful gambling activity on five or fewer days, and awarding less than $50,000 in prizes during a calendar year. Check No. Organization Information Orga ization gal name Previous license or exemption number, if any ,i~ 5 ~1 ss o - 3~ I o ~- S -oo t S reet Ci State nd zip code Co my l Name of chief execut a officer (CEO) Last name .. ' t n e Daytime phone number ~ ~ Sao - 7-~ Type of nonprofit organization (check one) ^ Fraternal ^ Religious ^ Veteran Other nonprofit organization Type of proof of nonprofit - attach a copy (see instructions) tanding -Minnesota Secretary of State's Office oo ^ Nonprofit Articles of Incorporation or Certifiof ~ ~ Internal Revenue Service ~~~r" CY Q~ F' ^ Affiliate of p nt onprofit organization (charter) -~ oh -' e Gambling Premises Information Name of premises wher gambling activity will be conducted (for raffles, list the site where the drawing will take place) f ~ s Address (do not use PO box) City Zip code County s~- e S~ ~~ ~5 ~s d ~ Date(s) of a tivity (for raffles, indicate the date of the drawing) - ~~ ao© Check the box or boxes that indica a the type of gambling activity your organization will be conducting: ^ *Bingo ,~ Raffles ^ *Paddlewheels ^ *Pull-Tabs ^ *Tipboards *Gambling equipmentfor pull-tabs, tipboards, paddlewheels, and bingo (bingo paper, hard cards, and bingo ball selection device) must be obtained from a distributor licensed by the Gambling Control Board. To find a licensed distributor, go to www.gcb.state.mn.usend click on List of Licensed Distributors. Or ca11651-639-4000. This form will be made available in attemative format (i.e. large print, Braille) upon request. The information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your qualifications to be involved in lawful gambling activities in Minnesota. You have the right to refuse to supply the information requested; however, if you refuse to supply this information, the Board may not be able to determine your qualifications and, as a consequence, may refuse to issue you a permit. If you supply the information requested, the Board will be able to process your application. Your name and and your organization's name and address will be public information when received by the Board. All the other information that you provide will be private data about you until the Board issues your permit. When the Board issues your permit, all of the information that you have provided to the Board in the process of applying for your permit will become public. If the Board does not issue you a pemttt, all the information you have provided in the process of applying for a permit remains private, with the exception of your name and your organization's name and address which will remain public. Private data about you are available only to the following: Board members, staff of the Board whose work assignment requires that they have access to the information; the Minnesota Department of Public Safety; the Minnesota Attorney General; the Minnesota Commissioners of Administration, Finance, and Revenue; the Minnesota Legislative Auditor, national and international gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies that are specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this Notice was given; and anyone with your consent. s~~) • LG220 Applicatio, n'forlEx mpt Permit Organization Name (,l _ ~ n ~ Local Unit of Government Acknowledgment If the gambling premises is within city limits, the city must sign this application. On behalf of the city, I acknowledge this application. Check the action that the city is taking on this application. ^ The city approves the application with no waiting period. ^ The city approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days (60 days for a first class city). The city denies the application. Print name of city Signature of city personnel receiving application Tdle Date. / / Chief Executive Officer's Signature The information provided in this applicati co plete and financial report will be completed an returlt to e G r activity. Chief executive officer's signaty~ Name (please b~~~ Page 2 of 2 19 ~• 11 /04 ff the gambling premises is located in a township, both the county and township must sign this application. On behalf of the county, I acknowledge this application. Check the action that the county is taking on this application. The county approves the application with no waiting period. The county approves the application with a 30 day waiting period, and allows the Board to issue a permit after 30 days. The county denies the application. Print name of county Signature of county personnel receiving application Title Date / / TOWNSHIP: On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. [A township has no statutory authority to approve or deny an application (Minnesota Statute 349.213, subd. 2).] Print name of township Signature of township offiaal acknowledging application Title Date / / to the best of my knowledge. I acknowledge that the ntypl Board within 30 days of the date of our gambling S Date~_/~/ ~S Mail application and attachments Send: Complete an application for each the completed application, gambling activity: a copy of your proof of nonprofit status (see instructions), and • one day of gambling activity a $50 application fee. Make check payable to "State of Minnesota". • two or more consecutive days of gambling activity To: Gambling Control Board • each day a raffle drawing is held 1711 West County Road B, Suite 300 South Roseville, MN 55113 SLd~ / ~. . _ : ; • tloara use only ~~~~, Minnesota Lawful Gambling ~- -~ - -- - - Ga~nWtnq (LG200R) Lawful Gambling License Renewal Application ,' Control I Corrections should be made directly on this application ~-' Submit one check for all renewal fees, payable to State of Minnesota ___ _ T>fFganization requirements: 1. An annual organization license fee of $350 is required. - ----- -- Gambling license #: $0 Current license expires on 2/28/2006 Renewing license from 3/1/2006 to 2/28/2008 Organization: American Legion Post 96 35 3rd Ave SE, Hutchinson, MN 55350 (320)587-2665 McLeod County CEO: Robert W Gehlen 16131 Koala Rd, Glencoe, MN 55336 Treasurer: Paul A Doelger 958 Carolina Pkwy, Hutchinson, MN 55350 ~ Check this twx only if ~ your organization qualifies for the waiver of the organization license fee defined In Minnesota Statute 349.16 subd. 6 (320)327-2996 (320)587-3731 ~ Premises permit requirements: 1. An annual premises permit fee of $150, 2. A separate resolution of approval including the site address from the local unit of government, (The local unit of government does not sign this renewal application) and 3. A LG215 lease agreement for each site your organization does not own is required. Site number 002 ~-~ Check this box if this site has been discontinued or will not be renewed. : ~a~a Use only ; American Legion Post 96 ~ -------------•--~ ~5 3rd Ave SE, Hutchinson, MN 55350 McLeod .County Township of (if applicable) Gambling account 067635 Does organization own this site? ~ Citizen Bank Does organization conduct bingo on premises?~ N 102 Main St S, Hutchinson, MN 55350 1 If yes, the attached list of the days and beginning and ending hours of your bingo occasions must be updated and returned. C~ 5 c~~ Creekside Soils Creel~Side t:ree~ide Organic Material Processing Facility 1500 Adams St. SE To Council Request for out of state travel for Doug Johnson. The travel would be for the 13~' annual US Composting council conference in Albuquerque New Mexico on Jan 22"d - 25th.I would ask for your approval. Thank you, Doug Johnson Compost Site Coordinator • • Hutchiusou, MN 55350-7011 320-Sg7-6762 /Fax 320.234-5649 5~f~ CJ ~6 TO: Mayor & City Council FROM: John Rodeberg, Director of Public Works Kent Exner, City Engineer RE: Consideration of Improvement Project Change Orders DATE: December 13, 2005 As construction has proceeded on several projects there has been additional work, project scope revisions and construction schedule changes. All of these items have been identified and deemed necessary to satisfactorily complete these projects. The following Change Orders are proposed to address these items: • • Change Order No. 3 -Letting No. 8/Project No. 05-10 -Golf Course Rd NW (additional work) -This Change Order includes the use of pea rock backfill around planned draintile installations along 5~' Avenue NW from Texas Avenue to Kouwe Street. The use of this material was determined to be necessary due to the extremely saturated subsurface soils at the new roadway subgrade elevation. Also, included is the time and material necessary to connect an existing sanitary sewer service forcemain into the newly provided sewer stub at the Modern Mazda property. This accommodation was needed due to the shallow depth of the existing facility relative to the new roadway (Montana Street) subgrade elevation. Without this new connection freezing of the existing service would have been a definite possibility. Total construction cost increase is $991.75. • Change Order No. 4 -Letting No.10/Project No. 05-12 -Plaza 15 (additional work) -This Change Order addresses the installation of new signage. The installed signs. address the new crosswalk location across the TH 15 service road adjacent to Plaza 15/Event Center and the no parking designation at the Event Center entrance. This crosswalk is necessary to connect the Plaza 15/Event Center sidewalk to the TH 15 sidewalk/trail system. Total construction cost increase is $2,233.00. We recommend that all of the above Change Orders be approved in the amounts as listed. • cc: Gary Plotz -City Administrator 5l~ CHANGE ORDER NO.3 CITY OF HUTCHINSON -ENGINEERING DEPARTMENT 111 HASSAN ST S'E, HUTCHINSON MN `55350 (320) 234-4209 sr,eet i of 1 ONTRACTOR: Duininck Bros Inc Letting No. 8 Project No. 05-10 08 6th St, P O Box 208 Prinsburg MN 56281-0208 Project Location: Golf Course Rd NW DESCRIPTION OF CHANGE: 1) .Pea rock backfill around planned street section drain tile. Necessary at easterly end of project near 5th Avenue and Kouwe Street to drain groundwater from he proposed roadway subgrade. 2) Connection of existing sanitary sewer service forcemain to new ervice stub. Necessary due to the shallow depth of the existing pipe relative to the constructed street elevation. ated: 217/2005 Item No. Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS: CATEGORY: 3 STORM SEWER 2502.541 4" PERF TP DRAINTILE BACKFILL (PEA ROCK) CY 19 $23.25 $441.75 CATEGORY: 6 TRAFFIC 2503.601 CONNECT SANITARY SEWER SERVICE (FORCEMAIN) EA 1.0 $500.00 $500.00 10% P 8 O $50.00 TOTAL INCREASE ITEMS $991.75 NET INCR EASE -------- _~~_._~.~_____ _____ $991.75 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $991.75 (addN(ded~st~ An extension of -0-days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS/DEDUCTIONS THIS ADDtTION/9EBUGTION TOTAL $1,487,683.72 $12,557:40 $991.75 $1,501,232.87 PPROVED: Contractor DATED: APPROVED: Mayor DATED: 12/13/2005 PPROVED: Director of Engineering ATED: 12/13/2005. APPROVED: City Administrator DATED: 12/13/2005 5~ Y • DUININCK BROS~ PA\/ING THE WAY FOR AMERICA September 23, 2005 Mr. Kent Exner City Engineer 111 Hassan Street SE Hutchinson, MN 55350-2522 Re: Letting No. 8 -Golf Course Road ' ~ Pea Rock around drain file Dear Kent: I looked at the typical section a little more closely and saw that the drain file is shown to be Laid in a wedged corner of the subgrade, which should be sufficient. Therefore, I do not think is would be necessary to trench it in as we had discussed earlier. However, I do believe it would be advantageous to put pea rock around the file instead of the select granular. I am estimating that it would take about one cubic foot of pea rock for every LP of drain tile. Therefore, it would require approximately 141 cy of pea rock (3,8001f x 1 cf/if i 27 cf/ cy =141 cy). • The price for pea rock purchased, delivered and placed is $23.25/ cy. The total extra would be $3,278.25. Please let me know as soon as possible if this is how you wish to proceed. This drain file will be installed next week. Thank you, Chris Duininck Duininck Bros, Inc. cc. DBI Office File Jon Kennedy, DBI Hutchinson • DUININCK BROS., INC., 408 8TH STREET, P.O. BOX 208, PAINSBURG, MINNESOTA 56281-0208 TELEPHONE (320) 978-6011 An Equal Opportunity Employer C] • • City project, 05=I0 Golf Course Road Install pea rock around 500 feet of drain the Estimated at 1 cubic foot per LF of drain the @ $23.25 / CY 500 LF x 1 CF/27CF per CY = 19 CY $23.25/CY x 19 CY = $441.75 ~~ :• 1 1• 11 •~ ~ ~ i Dec 06 2005 7:49RM HJERPE CONTRRCTING,INC. 3202347305 ckt;>It Excavating, Inc. ~O Box 37fl 212 Division Street Brownton, MN 55312 City of Hutchinson, MN 1 ! 1 Hassan street SE Hutchinson, MN Ss3s0-2s22 p.3 Invoice Date Invoice # 1 Zrsrzoos 946 P.O. No, Terms Pn~ject Item Quant(ty Descrf tlon Rate Date Amount Hook up sewer forcemain at Modern Mazda. 416 C Tractor ... 2 4l6 C 13eckhoe per hour 83.00 12r2rz005 166.00 Handwork Labor 2 Handwork 47.00 12f7J2005 94.00 Supervisor aterials 2 1 Supervisor per Hour 6" 45 bend, 6 x 2 reducer , 2" 45 trend. 70.00 100.00 12!2/2005 12!2/2005 140.00 100.00 TOta I ssoo.oo • Phone # Fax # E-mail 320-328-4475 320-32&SS 13 rick . (a~earthlink.net 5~ CHANGE ORDER N0.4 CITY OF HUTCHINSON -ENGINEERING DEPARTMENT 111 HASSAN ST SE, HUTCHINSON MN 55350 (612) 234-4209 sheet 1 of ~ NTRACTOR: Wm Mueller i3< Sons Inc Letting No. 10 Project No. 05-12 '831 Park Ave, Hamburg MN 55339 Project Location: Plaza 15 DESCRIPTION OF CHANGE: Additional signing on service road for safety considerations at crosswalk location and no parking designations. The crosswalk is necessary to connect the Plaza 15/Event Center parking lot to the TH 15 sidewalk/trail system. The no parking restriction is at the Event Center entrance. ated: 12/01/2005 Item No, Spec. Ref. Item Name Unit Quantity Unit Price Amount INCREASE ITEMS: DIVISION III -STREET CONSTRUCTION AND RESTORATION 2564 F & I Pedestrian Signs 30 x 30 Each 4 $275.00 $1,100.00 2564 F & I Arrow 24 x 12 Each 2 $50.00 $100.00 2564 F & I Pedestrian Arrow 24 x 18 Each 2 $65.00 $130.00 2564 F & I No Parking Signs 18 x 18 Each 4 $175.00 $700.00 Sub-Total $2,030.00 10% P & O Percent 10 $20.30 $203.00 TOTAL INCREASE ITEMS $2,233.00 DECREASE ITEMS: $0.00 $0.00 $0.00 TOTAL DECREASE ITEMS $0.00 NET INCREASE -------------------------------------------------------------------------------------------- $2,233.00 In accordance with the Contract and Specifications, the contract amount shall be adjusted in the amount of $2.233.000 (add)/(~ettastj. An extension of -0- days shall be allowed for completion. The original completion date shall not be changed. ORIGINAL CONTRACT AMOUNT PREVIOUS ADDITIONS/DEDUCTIONS THIS ADDITION/BE9~19N TOTAL $605,327.30 $14,410.52 $2,233.00 $621,970.82. APPROVED: Contractor DATED: APPROVED: Mayor DATED: 12/13/2005 PPROVED: . Director of Engineering DATED: 12/13/2005 APPROVED: City Administrator DATED: 12/13/2005 5~ OCT-11-2005 15 13 WM h1UELLER & SONS 952 45? 3894 P.01i01 • ~~fi ~fi 'GEYER SIGNAI -- -- ~--- 3 ~o ~ 3 y a D Toll Free: 877-990-9005 Website: www.geyersignal.cvm 4205 Roosevelt Road, St, Cloud, MN 56301 (320) 253-9005 FAX: (320) 654-6884 _.~ October 11 ~', 2005 Traffic Control ""QUANTITIES"'"` PROJECT 05-12 LETTING # 1.0 PIJ~ZA 15 PARKING lOT CITY OF HUTCHINSON WM MUELLER Item# 34 -handy cap parking sign with van accessible 10 ea x 5C.00 = 500.00 35 - F 8~ 1 sign posts (includes 8" cored hole) 9 ea x 300.00 = 2,700.00 O ~. dam' hay' ~ 36 - F 8 I sign posts 4 ea x G F & I pedestrian signs 30 x 30 4 ea x 275.00 = 1,100.00 ~ ~~~ ~6k F & (arrow 24 x 12 2 ea x 5p.00 = 100.00 r ,D4 F 8 I ped arrow 24 x.18 2 ea x 65.00 = 130.00 ~~~ r -~F & ( no parking signs 18 x 16 4 ea x 175.00 = 700.00 ~ ~2, 2 ~~~ PLEASE FORWARD THESE QUANTITIES TO ENGINEER FOR PAYME Kevin 14ssner ,~ ~ ti r ~~ ~o o v. e k ~~ Home Phone (320 258 - 4607 or 250-9010 j ~'e ,,,,`~ ~v~ O 3 _. o-fl MEIABER OF MEMdl/1 oP ~ 17 'O~A Oi '~MC~ Hclc ~cun N~n.u~l tlll~ QUANTITIES CITY Olt HUTCHINSON LQ'I'iTN 0 PLAZA PARKING' I-OT,dve Traffic Control Signing • Pavement Marking Removal .Temporary Striping .Permanent Signing TOTAL P.01 5C~ ~ MEMORANDUM -Date: December 6, 2005 To: Honorable Mayor & City Council From: Miles R. Seppelt, EDA Director RE: Liquor Hutch Parking Lot A number of deficiencies have been noted in the materials & workmanship of the parking lot at the Liquor Hutch. As a result, we are working with the contractor to have them completely remove & reconstruct the parking lot early next summer. ATTACHED is a letter summarizing the meeting city staff had with the contractor on December 6th to express our concerns. will be attending the City Council meeting of December 13th to provide you with an update on the project and to answer any questions you may have. In the meantime, if you have any questions or need additional information, please call me at 234-4223 at anytime. Thanks, Miles n ~, ~~> December 6, 2005 Mr. Jeff Baggenstoss Shingobee Builders Inc. 1642 75s' Avenue South St. Cloud MN 56301-4561 Dear Jeff, Per our conversation this morning, I am writing to document our concerns regarding the Liquor Hutch Parking Lot. First, tests by Braun Intertec have shown that the concrete curb & gutters failed to meet the required strength of 4,000 psi as noted in the Project Manual. The average of four 28-day tests (2710, 2860, 3360 and 3750 psi) is 3,170 psi -well below the stated requirement and most likely due to the contractor failing to apply and curing method until 1 '/z days after the pour. Second, tests on the bituminous pavement azea indicate a Mazshall Voids % of 5.9 -significantly out of tolerance with the specification limit of 5.0. Further, tests on three areas of the wear course indicate that the percent compaction results failed to meet the 95% pazameter indicated in the specifications. The results of 86.9%, 88.2% and 88.3% were all below the minimum acceptable density. Third, as we noted previously, the as-built dimensions of the pazking lot do not match those in the design plans. . Fourth, the overall workmanship of the curb & gutter, quite frankly, leaves a lot to be desired. Virtually every curb line is crooked, malformed or otherwise deficient. It certainly is not reflective of the quality the City of Hutchinson expects on its projects nor is it reflective of the quality that Shingobee Builders is known for. Additionally, poor workmanship has resulted in the pazking lot having less-than-optimum drainage in some azeas. Finally, the steps leading from the Washington Avenue sidewalk to the front door of the Liquor Hutch aze out of compliance with building codes. The rise of each step cannot be greater than 7", and, as poured, all of the steps exceed that limit. Because of the number and extent of the issues involved, it is our position that the entire pazking lot should be removed and rebuilt. Also, further in-place concrete strength testing on the curb & gutter will be coordinated by the City (at contractor expense) to determine the extent of necessary replacements. The City will withhold retainage sufficient to cover all pazking lot reconstruction costs until the necessary work is done. Pazking lot reconstruction should be scheduled between Memorial Day and the 4`s of July, 2006, so as to minimize the impact on Liquor Hutch operations during peak sales times. If you have any questions or need additional information, please call me at (320) 234-4223. S' cerely, ~ - ~~ Miles R. Seppelt VX Economic Development Duector cc: Hutchinson Mayor & City Council; Gary Plotz, City Administrator; Marc Sebora, City Attorney; Candice Woods, Liquor Store Manager; Kent Exner, City Engineer; Dan Pellinan, Tushie-Montegomery Architects • City Center Building 111 Hassan Street Southeast Hutchinson, Minnesota 55350 - 320-234-4223 Fax 320-234-4240 • www.hutchinsoneda.com 7 ~~~ An Economic Development Authority MEMORANDUM • Date: December 1, 2005 To: Mayor & City Council From: Miles R. Seppelt, EDA Director RE: Update on Streetlights Our order for the tall streetlights for the downtown streetscape has been delayed. Originally we were supposed to have them this week with installation taking place starting next week. Today, (Thursday, Dec. 1S') we were informed by Hollophane Lighting Company -who is manufacturing the light poles -that it will probably be several weeks yet before we have the tall light poles. Mr. Barry Dixon, Regional Vice President for Hollophane Lighting, will be at the City Council meeting of Tuesday, December 13th to review the situation for the Mayor & City Council and to answer any questions. ATTACHED is the press release put out Friday morning. • If you have any questions or need additional information, please give me a call at 234-4223. Thanks, Miles R. Seppelt Economic Development Director C: ~c~-~ ~ ~s~ - PRESS RELEASE December 2, 2005 Street Lights Delayed On Wednesday morning, December 1, 2005, Hutchinson's vendor for streetlights - Holophane Lighting Company -informed the city that its order for twenty-six tall light poles for Main Street has been delayed. Originally scheduled for shipment on November 21St, the 34' tall streetlights were supposed to be installed on Main Street in the first 2 weeks of December. Anew shipment date has not yet been established. • Hollophane's Regional Vice President, Mr. Barry Dixon will be at the December 13th City Council meeting to review the situation for the Mayor & Council and to answer any questions they might have. In the interim, the City's electrical contractor on the Downtown Streetscape Project (Electrical Installation & Maintenance - EIM), plans to push ahead with the installation of ten 16' "Double Acorn" streetlights on the west side of Main Street as soon as possible. EIM will also make a special effort to have the new light poles on the both sides of Main Street wired and made operational immediately. Within the next week or so all the 16' "Double Acorn" streetlights on Main Street will be operating. *** END *** For additional information: Miles R. Seppelt, EDA Director 234-4223 .Kent Exner, City Engineer 234-4212 • Quentin Larson,. Project Engineer 234-4246 $~a.~ • RESOLUTION NO. 12860 A RESOLUTION CALLING FOR A PUBLIC HEARING ON THE ADOPTION OF UPDATED CRITERIA FOR THE GRANTING OF BUSINESS SUBSIDIES WHEREAS, Minnesota Statutes, Sections 116J.993 to 116J.995 (the "Act"), provides that the City must provide proper notice and hold a public hearing when adopting or modifying its business subsidies criteria, and; WHEREAS, the Hutchinson Community Development Commission, an Economic Development Authority, has determined that it is necessary and proper to update the city's business subsidies criteria and has made this recommendation to the City Council; THEREFORE BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, That a public hearing on the proposed updates to the city's business subsidy criteria is hereby called and shall be held on December 27`t', 2005, at 6:00 p.m., at the City Council Chambers located in the City Center at 111 Hassan Street SE, Hutchinson, Minnesota; BE IT FURTHER RESOLVED THAT, • Notice of said public hearing shall be published in a newspaper of general circulation in the City of Hutchinson not less than ten (10) days prior to the date set for the public hearing; BE IT FURTHER RESOLVED THAT, Copies of the proposed business subsidy policy shall be on file and available for public inspection between the hours of 8:00 a.m. and 4:00 p.m., on days when the city offices are open to the public. Adopted by the City Council this 13`~ day of December, 2005 • ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor q La~ RESOLUTION NO. 12861 RESOLUTION COMMITTING TO PROVIDE LOCAL MATCH FOR DEPARTMENT OF EMPLOYMENT & ECONOMIC DEVELOPMET REDEVELOPMENT GRANT WHEREAS, the City of Hutchinson recognizes that the downtown is the core of our community and that the strength of downtown is indicative of the overall strength of our community, and; WHEREAS, the City is therefore committed to revitalizing and strengthening the downtown, and; WHEREAS, the redevelopment of the block between 2"a and 1 S` .Avenue is a key component of that revitalization, and; WHEREAS, the City has already committed extensive resources towards the revitalization of downtown, THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA, THAT: For the purposes of this grant, the City of Hutchinson will act as the legal sponsor for the project contained in the Redevelopment Program grant to be submitted on December 16, 2005 and that City Administrator is hereby authorized to apply to the Department of Employment and Economic Development for funding on behalf of the City of Hutchinson. BE IT FURTHER RESOLVED that the City of Hutchinson has the legal authority to apply for financial assistance, and that the City has the institutional, managerial and financial capability to ensure adequate project administration. BE IT FURTHER RESOLVED that the sources and amounts of the local match identified in the application are committed to the project identified. BE IT FURTHER RESOLVED that the City of Hutchinson has not violated any Federal, State or local laws pertaining to fraud, bribery, graft, kickbacks, collusion, conflict of interest or other unlawful or corrupt practice. BE IT FURTHER RESOLVED that upon approval of its application by the state, the City of Hutchinson may enter into an agreement with the State of Minnesota for the above referenced project, and that the City of Hutchinson certifies that it will comply with all applicable laws and regulations as stated in all contract agreements. NOW, THEREFORE BE IT RESOLVED that the City Administrator is hereby authorized to execute such agreements as are necessary to implement the project on behalf of the applicant. Adopted by the City Council this 13'~ day of December, 2005. ATTEST: Gary D. Plotz Steven W. Cook City Administrator Mayor ~~~ CITY OF HUTCHINSON RESOLUTION NO. 12870 2006 TAX LEVY FOR CITY OF HUTCHINSON, MINNESOTA BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT A NET tax levy for the City of Hutchinson for 2006 is hereby set in the amount of $5,316,686 The detail for this levy is as follows: LEVY Amt. Total General Fund Includes levy of $63,500 for Capital notes General Obligation Bond H.A.T.S. Facility Total Gen. Obligation Bond Improvement Bonds 1996 1997 1998 1999 2000 2001 2002 2002 Refunding 2003 2004 Total Improvement Bond TOTAL TAX LEVY Adopted by the City Council this 13th day of December 2005 ATTESTED: Gary D. Plotz • City Administrator 3,824,000 3,824,000 157,600 157,600 98,900 192,500 215,935 189,115 102,550 21,590 80,700 346,600 21, 796 65,400 _ _ _. 1,335,086 5,316,686 Steven W. Cook Mayor ~<<~ CITY OF HUTCHINSON RESOLUTION NO. 12871 • CITY OF HUTCHINSON, MINNESOTA SETTING 2006 TAX LEVY FOR SPECIAL TAXING DISTRICT HUTCHINSON REDEVELOPMENT AUTHORITY BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the City of Hutchinson hereby establishes a special taxing district for the purpose of Hutchinson Housing Redevelopment Authority (Hutchinson HRA) and the financing of such district as authorized under Minn. Stat. 469.033 Total Tax Levy Adopted by the City Council this 13h day of December 2005 $103,757 ATTESTED: Gary D. Plotz City Administrator ~J Steven W. Gook Mayor 5ia) Memorandum TO: Mayor and Coun it FROM: Brenda Ewin Resources Director RE: 2006 Annual Wage Adjustment Policy DATE: December 8, 2005 Attached is Resolution No. 12846, the draft of the proposed 2006 Annual Wage Adjustment Policy for the City of Hutchinson. As you recall, a summary of the information included in the document was presented at the November 8~h Council meeting. The pay grid included in the policy reflects the 4.1% annual market adjustment that has been recommended by the Wage Committee and incorporated as part of the General Fund Budget. Also, a minor change has been made to Section H,- Performance Evaluations of the plan document. The previous language noted that performance appraisals will be done at the anniversary date of each employee. This has been amended to indicate that they will be conducted, at minimum, on an annual basis. This in no way relieves staff/employees of this requirement, but does provide management with flexibility as to when the evaluations are done (i.e. on anniversary dates, beginning of year, mid-year, etc.). If you have any questions, please contact me at City Center, and I will be attending the Council meeting. Encl. r~ U 91) CITY OF HUTCHINSON 2006 COMPENSATION PLAN Effective January 1, 2006 RESOLUTION NO. 12846 RESOLUTION ADOPTING POSITION CLASSIFICATION ASSIGNMENT TABLE AND CORRESPONDING PAY GRID EFFECTIVE JANUARY 1; 2006 WHEREAS, the City Council has considered the existing classification of positions for the City of Hutchinson and the current economic conditions, BE IT RESOLVED, that a Position Classification Plan is hereby adopted. All positions covered by this Resolution shall be grouped in grades having a definite range of difficulty and responsibility. For each position there shall be a title; and there shall be shown examples of work which are illustrative of duties of positions, as well as requirements as to knowledge, abilities and skills necessary for performance of the work; and a statement of experience and training desirable for recruitment into a position. A. Plan Objectives • To establish and maintain a compensation plan that enables the City of Hutchinson to be highly competitive within our defined market. • • To lead or exceed the market in attracting and retaining qualified, reliable and motivated employees who are committed to quality and excellence for those we serve. • To ensure, subject to the financial condition of the City, that employees receive fair and equitable compensation in relation to their individual contributions to the City's success. • To follow the principles of pay equity in establishing and maintaining pay relationships among positions based on the categories of the Stanton Point Factor System. • To ensure program flexibility necessary to meet changing economic, competitive, technological, and regulatory conditions encountered by the City. • To balance compensation and benefit needs with available resources. B. Plan Structure The compensation plan specifies salary range minimums and maximums. The intent of each salary grade is to fall within 80 % and 115 % of identified market for positions within the grade. (See Attachment B) Each numbered pay. grade in the basic table consists of the following: 1. Salary Minimum: The lowest amount paid to an employee in a specific job grade or class. No employee will receive less than the minimum rate. (80% of market) 2. Salary Mid-point: The middle of the salary range. (97.5% of market) 3. Market Rate: The market rate represents the competitive rate for an employee who is fully functional within their current position. (100%) 4. Salary Maximum: The difference between the salary market rate and the salary • maximum represents merit pay for employee performance above that expected of a aCe~ particular job. No employee will be paid above the maximum of the salary range. (115% of market). C. Onen Salary Range The City shall adopt an Open Salary Range compensation plan that will allow for maximum flexibility and in-rage salary administration since there are not defined or pre-calculated "steps". Employee movement within the pay grade range to which their position is assigned is based solely on performance. The open salary range concept rewards good and exceptional performers and advances employees to the market rate more quickly. (See item H. [4]) D. Position Classification Assignment The assignment table shall assign all of the various positions in the Position Classification Plan to the appropriate pay grade (See Attachment A). The .City Administrator and Human Resources Director may. jointly approve a reclassification of a position provided the reclassification does not exceed two grades upward or two grades downward from the current pay grade. To initiate consideration of this type of reclassification, the department director shall submit in writing the specific reasons for the reclassification. Any changes to the classification of a position of more than two pay grades shall be approved by the City Council. Requests for reclassification are normally brought be fore the Council each January, and at other times of the year, as needed. To initiate such a reclassification request, the • department director shall submit a written request for consideration to the City Administrator and the Human Resources Director. The request shall include a description of significant or considerable changes to the position that warrant a reclassification. The City Administrator and Human Resources Director will determine if the reclassification request is to be forwarded to the City Council for consideration. E. Allocation Of New Positions When a new position is created for which no appropriate description exists or when the duties of an existing position are sufficiently changed so that no appropriate description exists, the City Council, after recommendation of the Human Resources Director, shall cause an appropriate job description-specification to be written for said position. F. Pay Grades 1. Exempt Employees Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases will be given annually on each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the . assigned pay grades as required. The Council will determine any pay increase for the City Administrator. Consideration for market adjustment for all pay grades will be made each January 1. ~c~~ 2. Non-Exempt Employees • Each position is assigned a pay grade. The normal beginning rate for a new employee will be the minimum rate. After satisfactory completion of twelve months probation, an increase may be granted as warranted by the annual performance appraisal. Thereafter, consideration for increases will be given annually on each individual anniversary date. The City Administrator reserves the discretion to adjust individual rates within the .assigned pay grades as required. Consideration for market adjustment for all pay grades will be made each January 1. 3. Police Patrol Positions The position of full time police patrol officer is assigned to Grade 5 on the pay plan. Temporary assignments will be made from these positions as needed for the investigative function for the department. With said assignment, there will be an additional $200.00 per month premium on top of the employee's patrol officer pay grid assignment. 4. Part-Time Liquor Store Clerk, Part-Time Custodial and Part-Time Compost Site Monitor Positions The part-time positions of liquor store clerk, custodian, and compost site monitor have been placed in separate pay plans that recognize the specific industry labor markets in which they work. • The City Administrator and the Human Resources Director, as directed by the Administrator, shall maintain the discretion to hire at any point within the range based on the qualifications, experience, market conditions or other relevant factors, to secure the best candidate for the position. G. Apprenticeship Program City Administration will implement for 2006 an apprenticeship program for those Water and Wastewater Department positions subject to identified employee development including required licensures/demonstrated skills, experience /longevity, and maturation in a position that directly affect the department's ability to deliver municipal services. H. Performance Evaluations 1. For all regular full time and part time employees, a performance appraisal or evaluation will be made on, at minimum, an annual basis. An evaluation made by the employee's supervisor shall be submitted in writing to the employee and to the City Administrator. All evaluations will be forwarded to Human Resources for filing in the employee files. 2. Evaluations shall be based upon the performance of the individual in the position measured against established job performance criteria. Such criteria may include level of knowledge, skills, ability, quality of work, personal work traits, compliance with established City or departmental rules and regulations or any other criteria that is • indicative of performance. ~~~ • 3. The performance appraisal process is the application of performance standards to past performance. In appraising an employee, these are the basic levels of performance: 5 -Outstanding -Performance is exceptional in all areas and is recognizable as being far superior to others. 4 -Exceeds Job Requirements -Results clearly exceed most positions requirements. Performance is of high quality and is achieved on a consistent basis. 3 -Meets Job Requirements -Competent and dependable level of performance. Meets performance standards of the job. 2 -Needs Improvement -Performance is deficient in certain area(s). Improvement is necessary. 1 -Unsatisfactory -Results are generally unacceptable and require immediate improvement. 4. Results The results of the employee's evaluation will normally have the following effect on his/her salary per the following Merit Increase Guide: Merit Increase Guide for Open Salary Ranges Achievement Level 0 to 1.1 to 2.0 to 2.76 to 3.51 to 4.26 to 1_0 1.99 2.75 3_5 4.25 5_0 Compa-Ratio* ~~ LJ 80.0 - 84.9 0% 0% 4% 5% 6% 7% 85.0 - 89.9 0% 0% 4% 5% 6% 7% 90.0 - 94.9 0% 0% 3% 4% 5% 6% 95.0 - 99.9 0% 0% 2% 3% 4% 5% 100.0 -104.9 0% 0% 0 % 2% 3% 4% 105.0 -109.9 0% 0% 0% 1% 2% 3% 110.0 -115.0 0% 0% 0% 0% 2% 3% Draft % Increases (to be finalized with consultant input) *Compa-ratio refers to the location of the individual in the range relative to the market. 5. Market Conditions Notwithstanding any language to the contrary, the City Council retains the right to deviate from the pay plan when, in the sole judgment of the City Council, market conditions or other circumstances dictate such a decision. The City Administrator and Human Resources Director maintain final approval responsibility for salary increases I. Annual Market Adiustment Consideration The Wage Committee recommends an annual market adjustment, expressed as a percentage increase, to the City Directors for review and to the City Council for review and approval. The amount approved, if any, is applied to the wages of all eligible employees on the first payroll day of the year. 9 Ce~ Eligible employees include all regular full time and regular part time employees except those who have been subject to disciplinary action per Section 22 of the City of Hutchinson Employee Handbook -Personnel Policy as follows: An additional consequence of disciplinary action more severe than level a -oral reprimand -will be the permanent loss of the January 1 market adjustment in the calendar year following such disciplinary action. This will occur unless the director in charge and the City Administrator decide otherwise. Any market adjustment on January 1 of any year shall be separate and apart from the individual anniversary increases. In determining a recommendation for an annual market adjustment, the wage committee shall consider, at least the following information: 1. U.S. and Minneapolis/St. Paul consumer priced index changes (CPIU & CPIW) 2. Social Security calculation of cost of living increase. 3. Unemployment rate 4. Employee turnover rate 5. Area wage survey 6. Legislative growth factor constraints J. Modification of the Plan The City Council reserves the right to modify any or all of the components or to vary from. any of the components of the Compensation Plan at its discretion and at any time. K. Review of the Plan As often as necessary to assure continued correct classification, the Position Classification Plan shall. be reviewed by the Director of Human Resources and necessary adjustments recommended to the City Council. It is recommended that a comprehensive review be completed at least every three years. L. Filing of the Plan Upon adoption of the Resolution, a copy of the Position Classification Plan approved by the City Council shall be placed on file with the City Administrator. The plan so filed and subsequently adjusted by the Council shall be the Position Classification Plan of the City. BE IT FURTHER RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON That the following table is hereby adopted as the City Position Classification Assignment Table, to be reviewed from time to time, assigning the various positions in the Position Classification Plan to the appropriate pay grades in the table. Pay grades for regular part time (PT) positions are assigned according to job responsibilities at the discretion of the City Administrator and Director of Human Resources. • q cep City of Hutchinson Position Classification Table 2006 Grade Position Title Grade Position Title 1 Office Specialist (PRCE) 4 Public Works Program Specialist PT Cemetery Maintenance Worker Senior Public Works Maintenance Specialist PT Water Maintenance Worker Senior Wastewater Maintenance Specialist PT Compost Scale Operator PT Cusotidan (Fire Station/Library/Event Center) 5 Event Center Coordinator Executive Assistant/Paralegal 2 Administrative Secretary (Public Works) GIS Specialist Senior Office Speicalist (Building) Information Technology Specialist Utility Billing Specialist Natural Resources Specialist PT Accounting Specialist Police Officer (FT/PT) PT Human Resources Technician Senior Engineering Specialist PT Liquor Sales Clerk PT Licensing Clerk 6 Assistant Liquor Sales Manager PT Office Specialist (PRCE/Wastewater) City Forester Recreation Services Coordinator 3 Police Records Specialist Police Supplemental Services Specialist 7 Building Official General Maintenance Worker (City Center/Event Center) Compost Supervisor Administrative Secretary (Engineering/Planning/Police) Water Systems Supervisor Lab Specialist/Wastewater Operator • Senior Liquor Sales Clerk Parks Maintenance Equipment Operator 8 Motor VehicleDeputy Registrar. Parks Supervisor Arena/Civic Center Maintenance Specialist Police Sergeant Heavy Equipment Operator Recreation Facilities Operations Manager Public Works Maintenance Specialist Water Plant Operator 10 Police Lieutenant Wastewater Services Operator Public Works Superintendent Licensing Specialist Compost Equipment Operator 12 City Engineer Compost Equipment Maintenance/Operator Economic Development Director PT Senior Accounting Specialist Fire Chief PT Recreation Specialist Human Resources Director IT Director 4 Accountant Liquor. Sales Manager Building Inspector Planning Director Cemetery Supervisor Water/Wastewater Director Compost Operations Specialist Emergency Dispatcher. (FT/PT) 14 Finance Director Engineering Specialist Police Chief/Emergency Management Director Equipment Mechanic PRCE Director Fire Inspector Lead Compost Equipment Operator 16 City Attorney Lead Parks Maintenance Worker Parks Maintenance Specialist 17 Public Works Director Payroll/Benefits Specialist Police Investigations Specialist 19 City Administrator Plant Equipment Mechanic Attachment A ~~ • r City of Hutchinson 2006 Compensation Plan -Pay Grid (+4.1 %) Mid-Pt. Mid-Pt. Market Market 80% 80% 97.5% 97.5% 100% 100% 115% 115% 19 $6,582 $37.971 $8,021 $46.278 $8,227 $47.464 $9,461 $54.584 18 $6,342 $36.587 $7,729 $44.590 $7,927 $45.734 $9,116 $52.594 17 $6,102 $35.207 $7,437 $42.908 $7,628 $44.009 $8,772 $50.610 16 $5,862 $33.822 $7,145 $41.221 $7,328 $42.278 $8,427 $48.619 15 $5,622 $32.433 $6,851 $39.528 $7,027 $40.541 $8,081 $46.622 14 $5,382 $31.048 $6,559 $37.840 $6,727 $38.810 $7,736 $44.632 13 $5,142 $29.664 $6,266 $36.153 $6,427 $37.080 $7,391 $42.641 12 $4,902 $28.279 $5,974 $34.465 $6,127 $35.349 $7,046 $40.651 11 $4,661 $26.890 $5,680 $32.772 $5,826 $33.612 $6,700 $38.654 10 $4,421 $25.505 $5,388 $31.084 $5,526 $31.881 $6,355 $36.664 9 $4,181 $24.120 $5,095 $29.397 $5,226 $30.151 $6,010 $34.673 8 $3,941 $22.736 $4,803 $27.709 $4,926 $28.420 $5,665 $32.683 7 $3,701 $21.351 $4,510 $26.022 $4,626 $26.689 $5,320 ~ $30.692 6 $3,460 $19.962 $4,217 $24.329 $4,325 $24.952 $4,974 $28.695 5 $3,220 $18.577 $3,924 $22.641 $4,025 $23.222 $4,629 $26.705 4 $2,981 $17.197 $3,633 $20.959 $3,726 $21.497 $4,285 $24.721 3 $2,740 $15.808 $3,339 $19.266 $3,425 $19.760 $3,939 $22.724 2 $2,499 $14.419 $3,046 $17.573 $3,124 $18.023 $3,593 $20.727 1 $2,170 $12.522 $2,645 $15.261 $2,713 $15.652 $3,120 $18.000 PT Custod ian $11.38 $13.86 $14.22 $16.35 PT Liquor Store Clerk $8.63 $10.52 $10.79 $12.40 PT Compost Monitor $8.10 $9.87 $10.12 $11.64 ~~ This Resolution authorizes staff to change 2006 budget appropriations to reflect rate changes. Adopted by the City Council this day of Steven W. Cook, Mayor Attachment R 2005. (This Replaces Resolution No. 12566 ) ATTEST: Gary D. Plotz, City Administrator 7 U CITY OF HUTCHINSON RESOLUTION NO. 12868 RESOLUTION ADOPTING THE GENERAL FUND BUDGET FOR FISCAL YEAR 2006 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA: THAT the annual General Fund budget of the City of Hutchinson for the fiscal year 2006 which has been submitted by the City Administrator and approved by the City Council is hereby Adopted; the total of said budgets and the major division thereof being as follows: GENERAL FUND • REVENUES AVAILABLE CURRENT REVENUE Taxes License Permits Inter-Governmental Revenue Charges for Services Fines Interest Transfers from Other Funds Refunds & Reimbursements TOTAL AVAILABLE REQUIREMENT APPROPRIATIONS Personal Services Supplies Consulting Other Services & Charges Principal and Interest Transfers Miscellaneous Capital Outlay TOTAL APPROPRIATIONS Adopted by the City Council this 13th day of December 2006 3,836,000 44, 900 287,100 2,631,300 1,600, 815 68, 000 55,000 1,643, 500 .243,422 $10,410,037 $6,668,901 540,614 347,267 1,799,549 162,541 561,350 230,615 99,200 $10,410,037 Steven W. Cook Mayor ATTEST: Gary D. Plotz • City Administrator ~~) CITY OF HUTCHINSON RESOLUTION N0.12869 • ADOPTING 2005 LIQUOR FUND BUDGET BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Liquor Fund Budget for the City of Hutchinson for the fiscal year 2005, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE CURRENT REVENUE Liquor Wine Beer Miscellaneous Discounts Interest TOTAL AVAILABLE REQUIREMENT . EXPENDITURES Personal Services Supplies Consulting Other Services & charges Debt Service Depreciation Cost of Sales Transfers Miscellaneous LIQUOR FUND TOTAL Adopted by the City Council this 13th day of December 2005 1,212,240 516,816 2,223,408 116, 380 (76,016) 3,000 $3,995,828 453,141 12,850 6,000 109,850 91, 000 84,300 3,088,010 321, 500 3,800 ~~ $4,170,451 ~~, ~~ Steven W. Cook Mayor ATTESTED: Gary D. Plotz • City Administrator 9 ~~ CITY OF HUTCHINSON RESOLUTION NO. 12872 ADOPTING 2006 CENTRAL GARAGE FUND BUDGETS BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF HUTCHINSON, MINNESOTA THAT the annual Central Garage Budget for the City of Hutchinson for the fiscal year 2006, which has been submitted by the City Administrator and approved by the City Council is hereby adopted. The total of said budget and major division thereof being as follows: REVENUES AVAILABLE CURRENT REVENUE Labor Parts Vehicle Rent Interest Reimbursements • Gain on Sale of Equip. TOTAL AVAILABLE REQUIREMENT EXPENDITURES Personal Services Supplies Consulting Other Services & charges Depreciation Miscellaneous Capital Outlay CENTRAL GARAGE FUND TOTAL Adopted by the City Council this 13th day of December 2005 ATTESTED: Gary D. Plotz City Administrator 140,058 170,000 355,949 1,000 10,000 5,000 $682,007 143,728 127,700 600 61,150 250,000 555 350,000 $933,733 Steven W. Cook Mayor qCh~ 1 • SHALL THE HUTCHINSON CITY CHARTER BE AMENDED TO READ AS FOLLOWS: Section 12.08. SALE OF HAHC. Hutchinson Community Hospital, or its governing organization, HAHC, shall not be sold or otherwise disposed of by the City unless the full terms of the proposition of sale or other disposition are embodied in an ordinance approved by the City Council and by a majority of the voters voting thereon at a general or special municipal election. Approval by the voters as described herein shall not apply to the sale or other disposition of other component parts. of HAHC. n U • 9~~, City of • Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-2344240 ~ ~ TO: Mayor and City Council FROM: John P. Rodeberg, Director of Public Works RE: Downtown Snow Removal Operations DATE: December 8, 2005 Issues regarding snow removal operations in the Downtown area have arisen that staff and the Council have been asked to address. In particular, a complaint regarding the noise of stockpiling snow. at our site in the industrial area just south of UBC (2nd Avenue SE and Erie Street SE) was raised by a resident in the nearby residential area. We are also changing our operations in Downtown due to the new streetscape project, and are projecting significant additional efforts to move and store snow once the State Highway 7 project is completed in a couple of years. Public Works Superintendent John Olson will be reviewing snow removal operations and issues. Items of note: • Most snow in the Downtown area needs to be picked up, hauled away and stored on city maintained sites. This is a time consuming and resource driven operation. The site off Adams (Bluff) Street near the Bass . Pond is the primary site, however secondary sites (like the Railroad property site by UBC) are needed also. These may be used when the Bass Pond site is not feasible. In the recent case, the Bass Pond site was too soft, due to recent construction and drainage revisions made to address the wetland restoration project. • The cost of hauling snow goes up dramatically as the length of haul increases. It is estimated that utilizing the Fairgrounds site instead of the IJBC site could require 3 additional trucks (at a cost of approximately $20,000/year) in order to maintain efficient operations. • Due to development and other issues, we have lost the use of several sites already in the downtown area. As the need continues to rise (with dramatically more snow storage required in the next couple of years) we will need more suitable areas. Since virtually all of the snow is generated in the downtown area, storage areas outside of this will be more expensive for operations. • All sites need to meet access, safety and environmental criteria. Hauled snow has sand and gravel, salt and waste debris in it. `The Bass Pond and UBC sites are suited to address these issues. The Bass Pond site has included treatment areas for the snowmelt before it goes into the river. This will be modified and improved as part of the wetland restoration project tied to the Water Treatment Plant. The UBC site also is set up to address these issues. Most other sites that we've considered could require significant modifications, some of which may make them less suitable for their current use. John will review the operations in more detail, and note options that maybe available. As noted above, these options are expected to be less efficient than current operations, and have the potential to add significantly to the currently proposed budget. At this time, we hope and expect that we can mitigate most issues for this snow .removal season. However, the expansion and revision of operations in the future will need careful and thoughtful consideration; understanding that we will need to balance environmental, cost, safety, annoyance and • other issues. cc: John Olson, Public Works Superintendent and Dolf Moon, Director of PRCE - Printed on recycled paper - ~~~) ~, L.J • Downtown Snow Removal - Operations _``C~ty Equipment's 11' pieces • 4 Wfieei loaders • 2 Ski steer'loaders • 1 Snow blower • 1 Motor Grader • 1 Snowplow Truck • 1 1-ton Truck • 1 Tandem-axle Dump ®Contract Equipment'- 4 pieces • 4 Cdntract trucks,! 12 to 24 cubit yard',boxes Downtown Snow Removal -' Operations ®ALLEYS, PARKING LOTS &'STREETS . Operatbns generaly between 1:00 a.m, to 4:00 a.m. . A Motor grader, Snowplow truck and 2 loaders begin alley, parking bts and downtown streets. - Snrnv is cutfirom alleys, lots, and parking lanes: Snow is pushed into windrows fn the center of the streets for removal . Wheel baders are used in alleys and parking bts. Motor grader and truck generally used on streets. Downtown Snow Removal-- - Operations..... _----- ®City Personnel 3 -- Park Department ~_ . 7 -- Public. Works. Department •Contract Haulers' . 4 Contract Snow Haulers --Downtown Snow-Removal - Operations ®SIDEWALKS • Ope2tions generally between 9:00 p.m. to 12:00 p.m. 1 Wheel loader & 2 skid steer loaders perform sidewalk srrow removal • Snow is moved from sdewaiks into windrows in parltirrxxi lanes Composite cutting edges on skid steer snowplows are.......... used to protect Main Street sdewalk - Downtown-Snow Removal - Operations ------ ' •Snow Removal '. Operations generally between 2:30 to-9:30 a.m: ',• Sraw ibbwer, mounted on front of a loader, loads trucks from street windrows ',• Tnxks haul snow to designated snow dump sites '• Average snow (4-6'~ _ +/- 300 trucklgads of snow '• less than 1 minute to load a truck • Use of outlying sites requires a~itional trucks or time.,. 1 qC~) • • • Downtown Snow Removal - 'Operations • Potential irritants to residents Increased traffic • Engine noise Head{ights '• Backup alarms • Tailgates Box vibrators ',• Strobe lights ! I 'Downtown Snow Removal - Snow Storage Sites _; ~; ® Existing Sites 1. "Bass Pond" site Our primary site 2. "Railroad" site 77US site supplements the Bass Pond 3. "Two-Way Communications" site fiery small, mid-seawn anty 4. "Fairgrounds" site Genet//y used anty'far Rec Center snow 5. "Middle Schooi" site Backup site hx Rec Centersnow Downtown Snow Removal - Snow'. Storage Sites --- • Potential Storage-Sites - - - .Issues v~ith potential sites: • Traffic'near residences - • Drainage improvements - . Snowmelt ', . Debris . Salt.... • Accessibility ' ', .Roadways . Stable surface -Downtown Snow Removal - - Snow' Storage Sites • Closed. Sites (past 10_years)__ 1. 2"d Ave SE/Arch St SE z. - 2nd Ave SE/Tartan Park - 3. 2nd Ave SE(North side a. 'Tartan Park (NW) s. Riverside Park e. Simonson Property Downtown-Snow RemovaF- Snow Storage Sites • Potential Storage Sites . # 1 - 2n0 Ave SEtNOrth Side . # 2 -Huron St SE/3ro Ave SE # 3 - Orriarro St SE/s'" Ave SE . # 4 -Train Depot . # s -Railroad Property..... # fi -Cemetery. . # 7 -Industrial Park (Striteski) -8 -West River Park . # 9 - Fair~ountls . # 10 -School Property z aC~) q~~ C 1~ u Hutchinson City Center 111 Hassan. Street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-4240 _. ''.: ~ TO: Mayor and City Council FROM: John P. Rodeberg, Director of Public Works RE: Discussion of Motor Vehicle Tax Resolution DATE: December 8, 2005 The legislature passed a proposed constitutional amendment during the 2005 Legislative Session that will appear on the ballot November 7, 2006 asking voters if the motor vehicle sales tax (MVST) should be dedicated for highways and transit systems. This issue has been supported and pushed by the League of Minnesota Cities (LMC) and the Minnesota Transportation Alliance (Alliance) for some time. The issue is somewhat controversial due to issues related to backfilling the loss of revenue to the General Fund, and concerns about how much funding should go to transit. Attached for your consideration are a Sample Resolution and a "Fact Sheet" from the Alliance. The Alliance is advocating for the project, and would like Resolutions of Support. The supporting material does a good job of describing the background of the issue. - Printed on recycled paper - CI THE. ~ RANSPORTATION ALLIANCE Nighvrays •innsit •Rail •Wudwrys•Air Sample Resolution Whereas, Minnesota's transportation infrastructure forms the backbone of the state's economy and a has a direct impact on future economic development; Whereas, too many Minnesotans are being killed in traffic crashes on dangerous roadways; Whereas, funding for highway and transit systems in Minnesota has remained stagnant and is failing to keep pace with growing population and growing demands; Whereas, local governments throughout the state are struggling to maintain local transportation systems while the state's gas tax has not been increased since 1988 and transit budgets have been cut in recent years; Whereas, the Minnesota Legislature has repeatedly turned to revenue from the motor vehicle sales tax, which has been viewed as user fee revenue, in order to fund both highway and transit systems including the current dedication of 54% of motor vehicle sales tax for transportation purposes; ~Vhereas, the legislature passed a proposed constitutional amendment during the 2005 Legislative Session that would appear on the ballot November 7, 2006 asking voters if the remaining 46% of motor vehicle sales tax revenue currently used for other purposes should be used for highways and transit systems; Whereas, passage of this amendment would mean an increase in stable revenue for highway and transit systems throughout the state that would rise to approximately $300 million per year once the transfer of revenue is fully phased-in by 2011; NOW, THEREFORE, Be It Resolved That (city, county) strongly supports passage of the proposed amendment to the Minnesota Constitution dedicating all of the motor vehicle sales tax revenue to transportation with at least 40% of the revenue for public transit assistance and not more than 60% of the revenue for highway purposes. U ac-~ Motor Vehicle Sales Tax Dedication hat you'll hear from opponents: The language of the constitutional amendment needs to be changed to ensure that highways get a share of the revenue or the legislature could give 100% of the revenue to transit. Reality check: • The legislature has always had the ability to dedicate 100% of the motor vehicle sales tax revenue to transit -- this constitutional amendment doesn't change that. There is no more likelihood that the legislature would dedicate 100% of MVST to transit with this amendment than without it. • We believe the legislative intent in passing the legislation last session was that the money be split 60/40 between highways and transit. • The FY2007 state funding for transit was set at $220 million. The estimate for MVST in FY2012 is over $660 million. It's hard to fathom why the legislature -which has been cutting transit budgets in recent years -- would suddenly decide to triple state transit funding in the course of 5 years. Highway interests will fight for a fair share for highway needs. • The proposed constitutional amendment offers aonce-in-a-lifetime opportunity to provide a 3ra constitutionally dedicated revenue source for highways. Sixty percent of the revenue -when fully phased-in -would provide more money than 5-cent increase in the gas tax and. this revenue source will grow as the price of motor vehicles increases. The gas tax loses purchasing power to inflation. • • Attempting to change the language is risky. Anytime an issue is revisited, it can be repealed or changed in ways we don't anticipate or support. A number of legislators indicated that they did not realize that the proposed constitutional amendment on dedicating MVST would survive the Governor's veto. Given another chance, they may not support this proposal again. If this issue comes before the legislature again, the language could be changed in ways that make it more confusing, it could be repealed altogether, or it could provide a vehicle for other groups seeking constitutional amendments. If there are 3 or 4 constitutional questions on the ballot, this one could get lost in the shuffle which other more high-profile issues get all the attention. What you'll hear from opponents: Transferring the remaining 46% of MVST to transportation will leave a hole in the general fund. The legislature must raise additional revenue to fill this hole. Reality Check: According to the November, 2005 Forecast published by the Minnesota Department of Finance, planning estimates for the FY2008-09 revenues show a positive balance equal to the cost of inflation and the loss of revenues from a potential constitutional amendment that would dedicate all general fund motor vehicle sales tax revenue to transportation. The impact will be larger -closer to $300 million by FY2012, but general fund revenue will also increase in that timeframe. • Remember, 54% of MVST is already going to highways and transit. The state budget has adjusted to this transfer which started back in the 20001egislative session. No specific tax increase was enacted to make up for the transfer of 54% of MVST to highways and transit. • Fees/taxes have been increased in the last 3 years. It would be difficult to imagine that future legislatures and governors would not raise any new revenue for the general fund between FY2008 and FY2012. qC~ • Just as there is no guarantee that passage of the constitutional amendment will result in a decrease in LGA or any other program, there is no guarantee that if this constitutional amendment is not passed that there will not be a decrease in LGA or other programs anyway. Funding for certain programs can be cut for philosophical or other reasons. Local governments could end up with the worst of both worlds - a cut in funding for LGA or other programs and no new money for their local highways, placing more pressure on local property taxes. The Needs are Huge and Growing - State Trunk Highway System - $1 Billion/year • MnDOT 20-year district plans - Transit Systems • Metropolitan Area Transit $300 million/per year • Greater Minnesota Transit $ 65 million/per year - Local Roads and Bridges • City/County bridges $ 24.5 million/per year • Local Roads $195.0 million/per year • City roads and streets $141.8 million/per year • Township bridges $ 9.0 million/per year - Ports, Freight Rail, Air • Ports and waterways $ 5.0 million/per year • Freight rail $ 1.8 million/per year • Restore state airport fund $ 1.5 million/per year Total $1,743.6 million/per year ~he needs on the Trunk Highway System and on local roads and bridges dwarf the funding needs for transit systems. Every legislator has important highway and local roads needs in his or her district. Without action to increase revenue, here is what MnDOT's construction budget will look like: ~(P~ Construction Programp~~ w~.w The FY2008 construction budget is estimated at $406 million. We haven't had a construction budget that low since the mid 1990s. The Bottom Line The Alliance and other groups will continue to fight for an increase in the state's gas tax, an increase in the license tab fees, greater authorization for local governments to use local sales taxes and wheelage taxes for .transportation and other revenue options. However, the Governor has not changed his position on transportation since last session and neither have the House or Senate. There is not much reason to believe that q{-) ryMR hm hYa hso{ hm hm aoi Y.v •.'IY' hS.mh.A..4. MM.uf.wL....l.vlo niW gvisry~pyw.. a..+4v. m* AMe.fbWW.b.melw~b+.W.rvastluM-6MSI-4 the stalemate from last session will change during the 2006 session. The next session will be short -March to May and it is a capital bonding year not a budget year. ~ttempts will be made again in 2007 Legislative Session to increase the gas tax and other revenue sources for ansportation. But if the constitutional amendment dedicating motor vehicle sales tax to transportation has failed in the 2006 election, the legislature will assume that the public is not concerned about the transportation system and does not believe that more state resources should be devoted to transportation. This constitutional amendment, which will appear on the ballot November 7, 2006, represents the ultimate public opinion poll. It will be extremely difficult to convince legislators to address transportation needs in any way, shape or form if the constitutional amendment has failed. It will be years before transportation funding. will be addressed again. The motor vehicle sales tax is a user fee under the same philosophy that the motor vehicle registration tax or license tab fees were constitutionally dedicated. People who purchase motor vehicles or tabs use the transportation system. The revenue from these taxes should be used to improve the system these people are using. The legislature has sought to dedicate this revenue to transportation time and again. In 1981, a law was passed dedicating 100% of MVST to highways and transit with a 10-year phase-in. However, budget deficits prevented the full implementation of that law. If we compare the amount of MVST that has actually funded highways and transit versus the revenue that was supposed to be used for transportation, we find that highway and transit systems have lost about $6.5 billion. It's time to end the diversion of this revenue at a time when our highway and transit systems desperately need the money. • • qC~) C Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-4240 m TO: Mayor and City Council FROM: John P. Rodeberg, Director of Public Works RE: Discussion of Proposed Property Acquisition for Public Purpose • Skydive Hutchinson Property for Airport and other uses • Rolfe Property near Hutchinson Manufacturing for street, utility & other public developments DATE: .December 8, 2005 We have discussed the acquisition of these properties previously. We now have the appraisal for both properties completed, and have had. additional conversations regarding their purchase. We will be discussing the proposed acquisitions and uses in more detail. Skydive Hutchinson (Airport Road, south of the County Fairgrounds) This property is proposed to be acquired to provide for maintenance vehicle storage, as well as other public uses. Attached is a previous memo to the Council outlining the background of the issues. Rolfe Property (On 3'd Avenue NW between Hutchinson Manufacturing& New Dimension Plating) This property is proposed to be acquired to provide for public access and utilities. The property would be utilized for street construction to access the park and adjoining industrial properties, provide trail access between the Golf Course Road/Montana Street trail and the: Luce Line Trail, and provide access for Stormwater improvements (ponding and storm sewer). This project is proposed to be completed in conjunction with the Highway 7 project. Attached is a letter previously sent to the property owner. • Attached is also a map noting the locations of the two properties. Printed on recycled paper - ~ / • ~~ httn://pis.lo~is.orb/servlet/com.esri.esrimap.Esrimap?ServiceName=hu_LOGISMap_OV &ClientVers... 12/8/200 LOGISMap Output Page Page 1 of 2 C • Hutchinson City Center 111 Hassan Street SE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-4240. a.. 1 - TO: Mayor and City Council FROM: .John P. Rodeberg, Director of Public Works RE: Consideration of Purchase of Skydive Hutchinson Property for Airport And Municipal Use DATE: November 2, 2005 We have talked with staff and Council members previously in regard to the potential sale of the Skydive Hutchinson property, and our desire to review the potential for a purchase by the City. We believe this issue raises several concerns and opportunities: o This facility is currently defined as a "through-the-fence" operation. This means that it has direct access to the airport property. This property actually has a taxiway and an aircraft apron that extend directly up to the building from the runway/taxiway. Almost any other use of the building would be for non-airport related businesses. This would put the integrity and security of the airport at risk. o Our current official CIP for the airport filed with the State and FAA show our next significant project on the site to be a maintenance facility for storage of snow removal and other airport maintenance equipment. This facility would meet those needs extremely well. o There is space in the facility that would not be eligible for State or FAA funds. As we have noted before, this portion of the facility could be well utilized as a remote service center for the city. Uses have been reviewed with city staff, and could include equipment storage for emergency, streets, maintenance or other equipment and also office or meeting space. This appears to be a prime location in the growing area of the City for many services. We have proposed use of the City's C1P or other capital funding to cover these non-eligible costs. o Other skydiving operators have apparently shown little interest in the site to date, however one has proposed a reduced operation on the airport, although at a different site. If the City purchases this facility, there may be an option for leasing a small portion of the building to another operation. o LifeLink (medical helicopter service) has reviewed the potential use of the facility also. This would also be a good solution for the City if it were purchased for their airport-related use. However, the facility cannot feasibly be remodeled to suit the needs of their operations. o As noted in the attached minutes from the Airport Commission, they strongly support the purchase of this property. We are recommending that the City complete an appraisal of the land and building, and show an official interest to the property owner by approving the attached Resolution and entering into and agreement with Robinson Appraisal & Associates for appraisal services (estimated at $1,000 - 1,500). . cc: Gary Plotz -City Administrator John Olson -Public Works Superintendent Julie Wischnack -Director of Planning/Building/Zoning -Printed on recycled paper - n / C CJ Mrs. Ford A. (Delaine) Rolfe 844 2tta Avenue SW Hutchinson, MN 55350 Hutchinson City Center 111 Hsssait street sE Hutchinson, MN 55350-2522 320-587-5151/Fax 320-234-4240 RE: City Purchase of Property Located at 620 3'~ Avenue NW Dear Mrs. Rolfe: As we discussed on the phone today, the City is working with the Minnesota Department of Transportation on the design and construction of new Highway 7 through Hutchinson, which will start next spring. As part of this work, the City has been looking at options for providing park and trail access that would also coordinate with the proposed extension of 3ra Avenue SW and also new Golf Course Road, which will access Highway 7 directly north of your property. Due to the proposed changes in elevation, the access of Golf Course Road, and the extension of 3ra Avenue NW, the City believes that it is necessary to consider acquisition of this property for trail, pond and roadway use. As noted to you, although the City has the ability to condemn property, we would prefer to work with you on the acquisition. Also as noted, we completed an appraisal in 1999 that put the value of the land at $71,000 ($1.48 per square foot). A new appraisal is needed due the age of this one, however we have purchased and sold property in the area for $2.50 per square foot within the last year (relates to an approximate value for your property of about $120,000) and Bonker's/Tom Thumb just sold for $4.16 per square foot (relates to an approximate value for your property of about $199,000). We would expect the value to be somewhere between those two figures. We need to keep moving forward on this, but want to make sure that we address your issues and concerns. Please let us know how you would like to proceed. I can be reached at 234-4208, or on my cell phone at 583-8765, or you can contact Bonnie Baumetz at 234-4203 to set up an appointment. Sincerely, John P. Rodeberg, P.E. Director of Public Works cc: Gary Plotz -City Administrator Marc Sebora -City Attorney Kent Exner -City Engineer Dolf Moon -Director of Parks/Recreation/Community Education Julie Wischnack -Director of Planning/ZoningBuilding - Printed on recycled paper - ^ May 2, 2005